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2004 10-25 City Council Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, October 25, 2004 Council Chambers, Municipal Building Meeting No. 04-24 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE Acknowledgement of Maplewood Residents Serving the Country C. ROLL CALL Mayor's Address on Protocol: "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through d~cult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the recora! All comments/questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments. " D. APPROVAL OF MINUTES 1. Minutes from the CounciUManager Workshop-October 14, 2004 2. Minutes from the City Council Meeting-October 14, 2004 E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Resolution of Appreciation -Paul Mueller, Planning Commission 2. Resolution of Appreciation -Clayton Robinson, Police Civil Service Commission G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Senior Citizen Deferment Request from Carl I Ranum--1789 Kennard Street, Project 03- 18 3. Approve 2005 Assessment Rates for Public Improvement Projects 4. Hazelwood Street Improvements, Project 01-16--Change Order No. 2 & No3 5. Hazelwood/County Road C Area Street Improvements, City Project 03-18--Modification of Approval to Transfer Funds from Project 02-08 to Project 03-18 6. Annual Renewal of The Currency Exchange License for Cashway Checking - 3035 White Bear Avenue H. PUBLIC HEARINGS None I. AWARD OF BIDS Grading at Southwinds Development Site, Project 04-31 - final report to be handed out at meeting). J. UNFINISHED BUSINESS Project Reconsideration - Summerhill of Maplewood (Senior Housing Cooperative) (935 Ferndale Street North) Land Use Plan Change - S (school) to R-3(H) (4 votes) Zoning Map Change - R-1 (single dwelling) to R-3 (multiple-family residential) Design Approval K. NEW BUSINESS 1. Southwinds Development Site, Project 04-31-Approve Development Contract for Cooperative Grading, Right of Way Purchase, Assessment Payments and Sale of City- Purchased Property with Southwind of Maplewood, LLC 2. Avis Rent a Car Conditional Use Permit (Sears -Maplewood Mall) 3. Public Works Building Expansion, Project 03-19 -Approve Contract with Architect 4. Noodles and Company L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITYFOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected offzcials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearzng at Council meetings, it is understood that everyone will follow these principles: Show respect for each other actively listen to one another keep emotions in check and use respectful language. MINUTES CITY COUNCIL/MANAGER WORKSHOP Thursday, October 14, 2004 Maplewood Room, City Hall 5:12 p.m. A. CALL TO ORDER B. ROLL CALL C. D. 1 E. F. Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present (Arrived at 5:55 p.m.) Jackie Monahan-Junek, Councilmember Absent Will Rossbach, Councilmember Present Others Present: City Manager Fursman Assistant City Manager Coleman Human Resources Director Le Police Chief Thomalla Sergeant Kvam Police Commissioner Steve Gunn City Clerk Guilfoile APPROVAL OF AGENDA Councilmember Juenemann moved to approve the agenda as presented. Seconded by Councilmember Rossbach Ayes-All NEW BUSINESS Civil Service Commission Interviews The following applicants were interviewed by the council: 1) Jeff Bradt 2) Nancy Joyer 3) Gary Salcowicz 4) Ken Collins 5) Colleeen Hampl 6) Dennis Schotz 7) Marlene Palkovich (Conference call due to applicant being out of state) The votes were casts with the appointment to be made at the following City Council Meeting. FUTURE TOPICS ADJOURNMENT Councilmember Rossbach moved to adjourn at 6:58 p.m. Seconded by Councilmember Juenemann Ayes-All City Council/Manager Warkshop 10-14-04 DRAFT--MINUTES MAPLEWOOD CITY COUNCIL 7:05 P.M. Thursday, October 14, 2004 Council Chambers, City Hall Meeting No. 04-23 A. B. C. D. E. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:05 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE Girl Scout Troop 521 led the Pledge of Allegiance. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Absent Will Rossbach, Councilmember Present APPROVAL OF MINUTES 1. Minutes from the CounciUManager Workshop-September 27, 2004 Councilmember Rossbach moved to approve the minutes from the City CounciUManager workshop as presented/amended. Seconded by Councilmember Koppen Ayes-Mayor Cardinal, Councilmembers Koppen, and Rossbach Abstain-Councilmember Juenemann 2. Minutes from City Council Meeting City Council Meeting-September 27, 2004 Councilmember Juenemann moved to approve the minutes from the City Council Meeting from September 27, 2004 as amended. Seconded by Councilmember Koppen Ayes-All APPROVAL OF AGENDA Kl. Revised K3. County Road DWest-Change Order #1 Resolution Mayor Cardinal moved to approve the changes to the Public Works Agenda Items. Seconded by Councilmember Koppen Ayes-All City Council 10-14-04 Ml. South Leg Group M2. School Board M3. Suburban Rate Authority M4. St. Paul Regional Water Services Rates M5. Trash Containers Ordinance M6. Maplewood Cleanup M7. Halloween Hoedown at the Maplewood Community Center (Friday October 15~) Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Rossbach Ayes-All F. APPOINTMENTS/PRESENTATIONS 1. Police Civil Service Appointment a. City Manager Fursman presented the report. b. Mayor Cardinal presented specifics from the report. Councilmember Juenemann moved to appoint Marlene Palkovich to the Police Civil Service Commission with a term expiring on December 2005. Seconded by Councilmember Koppen Ayes-All G. CONSENT AGENDA Councilmember Juenemann moved to approved consent a,~enda items 1-5 and 7 as presented. Seconded by Councilmember Koppen Ayes-All Councilmember Rossbach moved to abbroved consent agenda item 6 as bresented. Seconded by Mayor Cardinal Ayes-Mayor Cardinal, Councilmembers Juenemann, and Rossbach Abstain-Councilmember Koppen 1. Approval of Claims ACCOUNTS PAYABLE: $ 3,000.00 Check # 65011 dated 9/23/04 $ 1,399,126.31 Checks # 65012 thru # 65060 dated 9/28/04 $ 146,267.88 Disbursements via debits to checking account dated 09/17 thru 09/24/04 $ 50,484.34 Checks # 65061 thru # 65064 City Council 10-14-04 2 dated 9/27/ thru 9/29/04 $ 798,876.74 Checks # 65065 thru # 65150 dated 10/5/04 $ 237,993.57 Disbursements via debits to checking account dated 9/27 thru 9/30/04 $ 2,635,748.84 Total Accounts Payable PAYR(~T,T, $ 437,829.35 Payroll Checks and Direct Deposits dated 9/24/04 $ 4,140.47 Payroll Deduction check # 98875 thru # 98878 dated 09/24/04 $ 441,969.82 Total Payroll $ 3,077,718.66 GRAND TOTAL 2. Hazelwood/County Road C Area Street Improvements, City Project 03-18: Resolution for Modification of the Existing Construction Contract, Change Order No. 2 Adopted the following resolution Directing the Modification of the Existing Construction Contract for the Hazelwood/County Road C Area Street Improvements, City Project 03- 18: RESOLUTION 04-10-179 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 03-18, CHANGE ORDER 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 03-18, Hazelwood/County Road C Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 03-18, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 in the amount of $12,305.00. The revised contract amount is $1,586,592.23. No revisions to the prof ect budget are required at this time, as these changes fall within the City Council 10-14-04 original project budget. McKnight Road Railroad Crossing South of Ivy Avenue -Approve Joint Funding with City of St. Paul and Union Pacific Railroad Approved the joint project with Union Pacific Railroad and the City of St. Paul for the replacement of the at-grade railroad crossing on McKnight Road, south of Ivy Avenue and approved the expenditure of up to $10,250 from Fund 405 to cover the project expenses. 4. Temporary Gambling Resolution -Holy Redeemer Church Adopted the following resolution approving the temporary gambling license for Holy Redeemer Church at 2555 Hazelwood Street: RESOLUTION APPROVING CHARITABLE GAMBLING 04-10-180 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for the Holy Redeemer Parish, 2555 Hazelwood Street, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute 349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit as being in compliance with Minnesota Statute 349.213. NOW, THEREFORE, BE IT FURTHER RESOLVED that this resolution by the City Council of Maplewood, Minnesota be forwarded to the Gambling Control Division for their approval. Temporary Gambling Resolution -Presentation of the Blessed Virgin Mary Church Adopted the following resolution approving the temporary gambling license for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street: RESOLUTION 04-10-181 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Church of the Presentation of the Blessed Virgin Mary (BVM), 1725 Kennard Street, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. City Council 10-14-04 NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 6. Change of Gambling Manager -White Bear Avenue Business Association Adopted the following resolution approving the change for manager for the gambling license for The Bird Nightclub and AMF Maplewood Lanes. RESOLUTION 04-10-182 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the change of manager (Marvin Koppen) is approved for The Bird Nightclub and AMF Maplewood Lanes. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 7. Sale of Used Fire Truck Approved the sale of one used tanker/pumper to Water Valley Volunteer Fire Department in Randolph County in the amount of $45,000 in "as is" condition.. H. PUBLIC HEARINGS 7:00 p.m. Assessment Hearing: County Road D Improvements (TH 61 to Highridge Court), City Project 02-08 -Resolution Adopting Assessment City Manager Fursman presented the report. b. City EngineerAhl presented specifics from the report. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: Mary McMahon, 1290 County Road D East, Maplewood James McMahon, 1290 County Road D East, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving the adoption of the assessment roll of the County Road D Realignment (west), Walter Street to T.H. 61, City Project 02-08 to grant the development deferral to the McMahon's at 1290 County Road D East: RESOLUTION 04-10-183 City Council 10-14-04 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on September 13, 2004, calling for a Public Hearing, the assessment roll for County Road D Realignment (West), Walter Street to T.H. 61, City Project 02-08, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessment according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. James & Mary McMahon, 1290 County Road D East, PIN 04-29-22-ll-0003, have requested an undeveloped property deferment for 5-years, or until they sell their property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The owners, James & Mary McMahon, 1290 County Road D East, PIN 04-29-22-ll-0003, shall be granted a development deferral, (with interest), for 5-years or until the property is sold for redevelopment, which ever comes first. 2. The assessment roll for the County Road D Realignment (West), Walter Street to T.H. 61, City Project 02-08 as amended, without those property owners' assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2005 and shall bear interest at the rate of 5.0 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2004. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than November 15, 2004, pay the whole of the assessment on such property, with interest accrued to the date of the payment, to the city clerk, except that no interest shall be charged for any portion of the assessment that is paid within 30 days from the adoption of this resolution; and they may, at any time after November 15, 2004, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The city engineer and city clerk shall forthwith after November 15, 2004, but no later than November 15, 2004, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Seconded by Councilmember Juenemann Ayes-All City Council 10-14-04 I. AWARD OF BIDS None J. UNFINISHED BUSINESS Approval to Expend Funds for 800 MHz Subscriber Equipment City Manager Fursman presented the staff report. b. Police Chief Thomalla presented specifics from the report. Councilmember Juenemann moved to request approval be given for the expenditure of $276,185 for subscriber equipment and the necessary eg t adjustments to make this purchase. Seconded by Councilmember Koppen Ayes-All K. NEW BUSINESS Southwinds Development at Hazelwood Street, City Project 04-12 -Resolution Authorizing Grading Project, Approving Project Funding, Approving Project Plans and Specifications and Authorizing Receipt of Bids City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution authorizing the rg adin~project at Southwinds Development at Hazelwood, City Project 04-31, a~roving project fundin ig n the amount of $200,000 a~roving project plans and specifications, and authorizing the receipt of bids on October 22, 2004 at 10:00 a.m.: RESOLUTION 04-10-184 AUTHORIZING GRADING PROJECT APPROVING PROJECT FUNDING APPROVING PLANS AND SPECIFICATIONS AUTHORIZING RECEIPT OF BIDS SOUTHWINDS DEVELOPMENT AT HAZELWOOD WHEREAS, the Maplewood City Council has approved a construction project for County Road D West, City Project 02-08, which has an excess of soil material, and WHEREAS, the Maplewood City Council has approved a construction project for Legacy Parkway, City Project 03-26, which has a deficit of soil material, and WHEREAS, Southwinds Builders has proposed and received approval for a development along Legacy Parkway and Hazelwood Street, which requires grading and improvements to access Legacy Parkway, and WHEREAS, the City Engineer has recommended a j oint project with a j oint funding plan, and City Council 10-14-04 WHEREAS, the City Engineer has directed the preparation of plans and specifications for the making of a joint grading project and presented same to the City Council, and WHEREAS, the City Engineer has recommended the approval and receipt of bids for said plans and specifications. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That a project, called Southwinds Development at Hazelwood, City Project 04-~,-31, is hereby authorized as a public improvement and is referred to the City Engineer for consideration. 2. That prof ect funding as follows is hereby established and the Finance Director is hereby authorized to establish a prof ect fund for the making of said improvement project. Hazelwood Properties Tax Abatement $ 50,000 Legacy Parkway Debt Service, Project 03-26 $ 75,000 Southwind's Builders $ 75,000 TOTAL PROJECT COST $200,000 3. Such plans and specifications for the Southwinds Development at Hazelwood, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 4. The city clerk shall include said plans and specifications with the bid documents for City Project 04-~ -31 and shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such combined improvement under such approved plans and specifications. The advertisement shall be published twice, at least three weeks before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00.m. on the 22nd day of October, 2004, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 5. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of October 25, 2004. Seconded by Councilmember Rossbach Ayes-All 2. Reconsideration of Summerhill Senior Housing Project City Manager Fursman presented the staff report. b. City Planner Finwall presented specifics from the report. Mayor Cardinal moved to reconsider Transfi,~uration Church's and Nichols Development's comprehensive land use plan change request. Seconded by Councilmember Koppen Ayes-All County Road D Improvements (TH 61 to Walter Street), City Project 02-08: Resolution City Council 10-14-04 for Modification of the Existing Construction Contract, Change Order #1 City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution approving to Direct the Modification of the Existing Construction, Contract for the County Road D West Improvements (TH 61 to Walter Street), Citesproject 02-08: RESOLUTION 04-10-185 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D West Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Council awarded a construction contract to Palda and Sons, Inc. on September 13, 2004 in the amount of $1,333,032.71, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order No. 1, as a reduction to said contract by an amount of $710,915.03, such that the new contract amount is now and hereby established as $622,117.68. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 2 as a contract deduction in the amount of $710,915.03. The revised contract amount is $622,117.68. No revisions to the prof ect budget are required at this time, as these changes fall within the original project budget. Seconded by Councilmember Rossbach L. VISITOR PRESENTATIONS Ayes-All 1. David Picard, 2672 Harvester, Maplewood asked the Mayor about a comment supposedly made regarding Transfiguration Church. 2. Margaret Kunde, 973 Glendon Avenue, Maplewood, asked staff to reiterate the "reconsideration process" of a project. 3. Jan Heroff, 940 Ferndale, Maplewood, questioned the change in the development plans and the timing of the neighborhood petition. M. COUNCIL PRESENTATIONS 1. South Leg Group-Councilmember Rossbach noted the next meeting will be October 21st at 7:00 pm. at Fire Station #4. The topics will be "Property Taxes 101" and "A Possible City Council 10-14-04 Lower Afton Road Trail". 2. School Board-Councilmember Rossbach spoke with School Board Member Kathy Miller and suggested council encourage residents to participate in the "Strategic Planning" process. 3. Suburban Rate Authority-Councilmember Koppen gave an overview and update on the Suburban Rate Authority. 4. St. Paul Regional Water Services-Mayor Cardinal provided a report on the last meeting the St. Paul Regional Water Services annual report. 5. Trash Container Ordinance-Discussion was held regarding the ordinance and the enforcement of the ordinance. 6. Maplewood Clean Up-Fall clean up will be held at Gethsemane Church, Stillwater and Lakewood Drive, from 8:00 a.m. to 12:00 a.m. 7. Halloween Hoedown-Friday, October 15~ at the Maplewood Community Center. N. ADMINISTRATIVE PRESENTATIONS 1. City Manager Fursman will be out the office October 18-22 for the City Manager Conference. 2. November 1-CounciUManager Workshop regarding the EMS Issue and the affect on the budget. O. ADJOURNMENT Councilmember Koppen moved to adjourn the meeting at 8:30 p.m. Seconded by Councilmember Rossbach Ayes -All City Council 10-14-04 10 Agenda #F1 MEMORANDUM TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Planning Commission Resignation DATE: October 18, 2004 INTRODUCTION Paul Mueller has resigned from the planning commission. I have attached his letter of resignation and a resolution of appreciation for him. COMMISSION ACTION On October 4, 2004, the planning commission recommended approval of the attached resolution. RECOMMENDATION Approve the attached resolution of appreciation for Paul Mueller. kr/p:planning commission/pcresig3.mem Attachments: 1. Letter of Resignation 2. Resolution of Appreciation The Os~.~vald a ~n School o~ +C/h~ristie~ra ~~tr°cc~ch Attachment 1 OHSC~ 275 Syndicate Street 1RTnrth ~ St. Paul, 1`iiazaeesr,ta, 55404 T (651? 641-8701 Faculty and Staff Dr. Paul b4ueller I)irecmr i6;[) 541-8830 Dr. Eugene ~V Bunkowele Selz=rer'. Prue-:am Dhrcrte, t;.~:~:~~,•; ci,~.n, r~~,~~•:..,.. r ~,i~~«<.,d, ~6su vo;-c,2s n~~,~, ,~,,,,4.•~ r:,~,_.~~i,. September io, 2004 Honorable Mayor and Maplewood City Council Y83o County Road B East Maplewood, MN 55io9 Dear Mayor and Council Members, It is with great pride and humility that I tender my resignation from the Planning Commission effective September io, zoo3. I have been a member of the Planning Commission since 1qg$ and have enjoyed the moments in discussion, decision making, and learning. Professor Phil Johnson ~.„~,;2i,.,,,~,,, i,;.~.~,,,_,,; I have acquired a whole new vocabulary. I have begun to understand how a -i,,;;,,~„ ~;,,r,,, _~,h ~~~,~, .~~ ~ city functions and makes its decisions. I have learned to be open to ~ 6,t ~ ~;,rt.~?a6 suggestions while still holding to the values the city holds. I have in the ,,;, ~r,»„~„~~,:,;>_,.,,~ , l final outcome, become a better person and informed citizen of the city of Maplewood. Profess°r J`a: F°"nd Due t0 other responsibilities and situations in mylife-stage I am not able to rn,+~•s«~~ ,~r c~~~~r~.,t F, ~ , continue to volunteer on the commission. However please be assured that I ~~'~' r'r i"`"'~ ,~ r , ~ am interested in the Tannin of the ci and ra that it continues in well p g tY P Y ~~,~r ~~y._._e~ thought out fashion. A4rs. Melanie vasrcrling I especially want to thank the Planning Commission members I have ~,:~~.r~_~,~ <<, d,e L`n~ecn;~ worked with over these last six years: Mary, Dale, Matt, Gary, Lorraine, r... o<«~~.,d, Tushar, Michael, Daniel, Will, and Jackie. They all bring gifts and skills to (c»i ; jai-s tot the conversation. It was a pleasure to meet and work with them. ~~t._~~d~r,~~~~~_i~~,a~ I i I also want to extend my thanks to the staff: Ken, Melinda, Shaun Chris M , , and others who frequented the meetings on behalf of the city They are a s. Andrea Hern,ao . valuable resource to all of you. In addition the are fun to work with - a ~ y t-""``°~ F`'''i""`°` great sense of humor. \q~etilcr of ,arr~ in c"~"'"'`"' `~""`'"~' ~ ""~ ~ "+~ ~~-+ Once again, thank you for the opportunity to seivc you, the city, and my ~ „~ ~.~,. ,,~•J,~ Maplewood residents. rel -, ~l _ ` Fat: (G51; 603-6202 ~ J " " ~ ~ f/ ( l 4'J Dr. Pa 1 ueller EIS -~ a• ~ C.ona>r<ata 2 'I'he ~'~rxfe~r a~ ~~c~~~~~~~~a c~~d ~Iiss~c~n. ~t~c~i.es ~® ~ Ct-satsn,~ 1~issir,rz Uisian - Lyuifi~end ®utreuch Leaders Attachment 2 JOINT RESOL UTION OF APPRECIATION WHF,REAS, Paul Mueller has been a member of the Maplewood Planning Commission since July 13, 1998 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated his experience, insights and good judgment and [~YHEREAS, he has freely given of his time anal energy, without compensation, for the betterment of the City of Maplewood; and GVHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. N06V, THEREFORE, IT IS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that Paul Mueller is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success ira the future. Passed by the Maplewood City Council on Robert Cardinal, Mayor Passed by the Maplewood Planning Commission on Lorraine Fischer, Chairperson Attest: Karen Guilfoile, City Clerk DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 4, 2004 VI. NEW BUSINESS Resolution of Appreciation -Paul Mueller Mr. Roberts said Paul Mueller resigned from the planning commission and his letterof resignation is attached in the staff report. Staff recommends the planning commission approve the attached resolution of appreciation for Paul Mueller. Commissioner Pearson moved to approve the attached resolution of appreciation for Paul Mueller. Commissioner Dierich seconded. Ayes - Ahlness, Bartol, Desai, Dierich, Fischer, Grover, Lee, Pearson, Trippler The motion passed Agenda Item F2 RESOL UTION OF APPRECIATION WHEREAS, Clayton Robinson has been a member of the Maplewood Police Civil Service Commission since May 13, 2002 and has served faithfully in that capacity to the present time; and WHEREAS, the Police Civil Service Commission has appreciated his experience, insights and good judgment; and WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood,• and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that Clayton Robinson is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. Passed by Maplewood City Council on Robert Cardinal, Mayor AGENDA NO. G-1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: October 25, 2004 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 555,025.75 Checks # 65151 thru # 65214 dated 10/12/04 $ 4,089,493.23 Disbursements via debits to checking account dated 10-0 l -04 thru 10-07-04 $ 311,011.58 Checks # 65215 thru # 65253 dated 10/15 thru 10/19/04 $ 262,765.18 $ 5,218,295.74 PAYROLL $ 425,309.47 $ 5,697.45 $ 431,006.92 Disbursements via debits to checking account dated 10/08/04 thru 10/14/04 Total Accounts Payable Payroll Checks and Direct Deposits dated 10-08-04 Payroll Deduction check # 99014 thru # 99019 dated 10/08/04 Total Payroll $ 5,649,302.66 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any question on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments c:\My Documents\Excel\Miscellaneous\04-AprClms 10-08 and 10-15.x1s 1 Check Register City of Maplewood vchlist 10/08/2004 12:09:35 PM Check Date Vendor Description/Account Amount 65151 10/12/2004 02347 10,000 LAKES CHAPTER NOV SEMINAR - 2 350.00 65152 10/12/2004 03242 ADVANCE SPECIALTIES CO STAKES 80.26 65153 10/12/2004 02074 AHL, R CHARLES REIMB FOR MEALS & PRKG 5/24 TO 9/30 169.00 65154 10/12/2004 00067 ALLIED BLACKTOP CO CRS/2 EMULSIFIED ASPHALT 90,972.00 65155 10/12/2004 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEES 9/22 - 10/1 814.01 65156 10/12/2004 01810 BARNA GUZY & STEEPEN LTD LEGAL SRVS 9/2 TO 9/28 3,496.00 65157 10/12/2004 03240 BARTZ, PAUL WINE FESTIVAL POLICE OFFICER 10/14 120.00 65158 10/12/2004 00178 BERGGREN, GORDON COUNCIL CHAMBERS NAME SIGN 20.00 65159 10/12/2004 00279 GEMSTONE PRODUCTS CO. CEMENT 3,355.48 65160 10/12/2004 00494 CHILDREN HOME & FAMILY SERVICE YOUTH DIVERSION SRVS - OCT 3,423.42 65161 10/12/2004 00384 DE LAGE LANDEN FINANCIAL SRVS COPIER LEASE 342.36 65162 10/12/2004 00358 DGM INC. TOW FORFEITURE VEHICLE 122.48 TOW FORFEITURE VEHICLE 90.53 TOW FORFEITURE VEHICLE 90.53 TOW FORFEITURE VEHICLE 90.53 TOW FORFEITURE VEHICLE 90.53 65163 10/12/2004 00463 EMERGENCY APPARATUS MAINT REPAIR VEHICLE -ENGINE 2 111.80 REPAIR VEHICLE -MEDIC 1 2,005.57 REPAIR VEHICLE -RESCUE 3 2,300.10 REPAIR VEHICLE -UTILITY 3 823.60 REPAIR VEHICLE -AIR 1 920.37 REPAIR VEHICLE -RESCUE 7 545.48 REPAIR VEHICLE -LADDER 1 613.42 REPAIR VEHICLE -ENGINE 1 1,455.68 REPAIR VEHICLE -RESCUE 1 1,437.12 REPAIR VEHICLE -MEDIC 4 1,514.54 REPAIR VEHICLE -TANKER 4 386.20 REPAIR VEHICLE -MEDIC 4 924.37 REPAIR VEHICLE -ENGINE 1 1,303.90 65164 10/12/2004 03243 ENVIRONMENTAL WOOD SUPPY LOAD DUMPING FEE 20.00 65165 10/12/2004 03139 FLOORS BY STEVE INC REFINISH GYM, RACQUETBALL CRTS, AEROBIC 4,450.00 65166 10/12/2004 00543 GE CAPITAL COPIER LEASE 293.94 65167 10/12/2004 03239 HAMMOND, BILL WINE FESTIVAL MUSICIAN 10/14 300.00 65168 10/12/2004 03245 HARTFORD GROUP INC REF ESCROW -LEGACY VILLAGE 15,550.96 65169 10/12/2004 00660 HENNEPIN TECHNICAL COLLEGE FIRE FIGHTER (COURSE - 8 4,685.20 65170 10/12/2004 00667 HEWLETT PACKARD NOTEBOOK PC'S AS QUOTED- 7,228.85 65171 10/12/2004 03155 HIBBERD, JOSEPH H POOL INSPECTION FEE 120.00 65172 10/12/2004 00677 HOME DEPOT - GECF LIGHT BULBS 85.03 65173 10/12/2004 02995 INTEGRATED LOSS CONTROL INC HEALTH & SAFETY SRVS - 4TH QTR 2,508.00 65174 10/12/2004 02496 JAMAR TECHNOLOGIES INC TRAFFIC COUNTER SUPPLIES 171.30 65175 10/12/2004 00771 JOHNSON, RICK DEER PICK UP -SEP 100.00 65176 10/12/2004 01894 KELLY & FAWCETT PA PROSECUTION SRVS -SEP 9,825.00 LEGAL SERVICES -SEP 13,845.22 65177 10/12/2004 02612 KONEWKO, DUWAYNE REIMB MILEAGE 9/30 63.75 65178 10/12/2004 02248 LINN, BRYAN REIMB MEALS, LODGING, MILES 9/26-9/28 167.73 65179 10/12/2004 00891 MAMA LUNCHEON 8/26 18.00 65180 10/12/2004 00935 MAPLEWOOD FIRE FIGHTERS RELIEF 2004 STATE FIRE AID 229,291.00 65181 10/12/2004 03241 MARCIE PEPIN LLC GARBAGE CANS 1,200.00 65182 10/12/2004 03006 MCLAUGHLIN, RICHARD J CONSULTING SRVS 8/2 TO 9/30 3,120.00 65183 10/12/2004 00901 MGFOA 2004 TRAINING 65.00 65184 10/12/2004 01051 MN OCCUPATIONAL HEALTH PRE-EMPLOYMENT PHYSICAL - 3 485.00 65185 10/12/2004 01088 MN POLLUTION CONTROL AGENCY MAPLEWOOD LANDFILL 60.00 65186 10/12/2004 01028 MN STATE TREASURER STAR MONTHLY SURTAX -SEP 3,807.98 65187 10/12/2004 02125 NORTHLAND BUSINESS SYSTEMS VOICE LOGGER MAINT CONTRACT-- 4,132.03 65188 10/12/2004 02629 NOVACARE CBO PRE-EMPLOYMENT PHYSICALS - 2 160.00 65189 10/12/2004 01202 NYSTROM PUBLISHING CO INC MCC MEMBER NEWSLETTER 1,656.08 65190 10/12/2004 01215 OLSON, SANDRA K REIMB FOR MEAL & MILEAGE 1/2 TO 10/7 16.91 65191 10/12/2004 00001 ONE TIME VENDOR REF NANCY AMONETT - AMB 01023447 433.85 65192 10/12/2004 00001 ONE TIME VENDOR REF PAUL BRUDZINSKI -MEMBERSHIP 53.25 65193 10/12/2004 01248 PARTY TIME LIQUOR POP & SUPPLIES -APPRECIATION PICNIC 105.33 65194 10/12/2004 01253 PEOPLES ELECTRICAL-COMMUNICATI UTILITY LOCATES FEASIBILITY STUDY 441.32 65195 10/12/2004 01269 PIPE SERVICES CORP SANITARY SEWER TV INSP 2,627.10 2 Check Date Vendor Description/Account Amount 65196 10/12/2004 03246 POIERIER, JOHN FUND 886 ESCROW REFUND 1,000.00 65197 10/12/2004 03244 PRIORITY COURIER EXPERTS COURIER SERVICE 34.56 65198 10/12/2004 03107 PROCRAFT PAINTING CO INC PAINT EXTERIOR GARAGE DOOR 1,600.00 65199 10/12/2004 00396 PUBLIC SAFETY, DEPT OF TRANSFER TITLE - CN 04002448 13.50 65200 10/12/2004 03171 QUALITY TRAFFIC CONTROL PROJ 02-08 TRAFFIC CONTROL 189.35 65201 10/12/2004 01337 RAMSEY COUNTY-PROP REC & REV 2ND HALF PROP TAXES-215 LARPENTEUR 576.00 2ND HALF PROP TAXES-1701 ADOLPHUS 869.00 65202 10/12/2004 01337 RAMSEY COUNTY-PROP REC & REV 2ND HALF PROP TAXES-189 LARPENTEUR 625.00 65203 10/12/2004 02010 RAMSEY CTY ATTORNEY'S OFFICE 20% FORF PROP - CN 03-16988 50.00 65204 10/12/2004 01409 S.E.H. PROJ 03-04 PROF SRVS -AUG 2,183.88 PROJ 03-04 PROF SRVS -AUG 9,537.71 PROJ 04-22 PROF SRVS -AUG 118.44 PROJ 04-06 PROF SRVS -AUG 11,887.72 PROJ 03-07 PROF SRVS -AUG 48,319.57 PROJ 02-07 PROF SRVS -AUG 1,561.13 PROJ 02-07 PROF SRVS -AUG 2,629.38 PROJ 03-26 PROF SRVS -AUG 269.24 65205 10/12/2004 01504 ST PAUL, CITY OF ASPHALT MIX -AUG 99.27 PROJ 03-36 ADMIN FEE 225.00 65206 10/12/2004 01526 STATE TREASURER MECH CODE SEMINAR-4 140.00 65207 10/12/2004 01526 STATE TREASURER 10% FORF PROP - CN 03-016988 25.00 65208 10/12/2004 01537 STREAMLINE DESIGN INC. TEE SHIRTS 58.10 65209 10/12/2004 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS 5,089.60 65210 10/12/2004 01683 UNIFORMS UNLIMITED INC LEVEL 3A VEST 769.50 VEST COVER 150.22 65211 10/12/2004 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING INSP 425.00 65212 10/12/2004 01771 WHITE BEAR LAKE, CITY OF TRAINING - 2 65.00 65213 10/12/2004 03247 WINNICKSUPPLYINC CULVERT 1,803.26 65214 10/12/2004 01805 ZIEGLER INC. PLOW AND WING ATTACHMENTS FOR 928G CAT 38,088.66 TRACTOR RENTAL 1,725.30 CREDIT TRACTOR RENTAL -159.75 64 Checks in this report Total checks : 555,025.75 3 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 09/30/04 10/01/04 MN State Treasurer Drivers License/Deputy Registrar 15,013.28 10/01/04 10/01/04 US Bank Debt Service 504,837.50 10/01/04 10/01/04 Wells Fargo Investment purchase 2,444,340.28 10/01/04 10/01/04 JP Morgan Chase Investment purchase 999,292.22 10/01/04 10/04/04 MN State Treasurer Drivers License/Deputy Registrar 20,339.85 10/01/04 10/04/04 Pitney Bowes Postage 15.00 10/04/04 10/05/04 MN State Treasurer Drivers License/Deputy Registrar 22,469.96 10/05/04 10/06/04 MN State Treasurer Drivers License/Deputy Registrar 22,030.46 10/06/04 10/07/04 MN State Treasurer Drivers License/Deputy Registrar 16,233.83 10/01/04 10/07/04 Elan Financial Services* Purchasing card items 44,920.85 TOTAL *Detailed listings of Elan purchasing card items are attached. Y, V VJ,YJ J.GJ 4 Transaction Review 10 / 4/ 2 0 0 4 For Transactions posted between 09/18/2004 to 10/01/2004 Post Date Vendor Name Settlement Amt Cardholder Name 09/27/2004 SPRINTPCS-CUSTCAREPMT 70.00 BRUCE K ANDERSON 09/30/2004 VEIT DISPOSAL SYSO1 OF O1 150.00 BRUCE K ANDERSON 09/29/2004 TI TASER INTL 35.95 SCOTT ANDREWS 09/24/2004 ORIENTAL TRADE BUSINESS A 110.15 MANDY ANZALDI 09/27/2004 PARTYCELEBRATION.COM 38.60 MANDY ANZALDI 09/27/2004 TARGET 00011858 45.75 MANDY ANZALDI 09/20/2004 POWERPHONE, INC. 289.00 JOHN BANICK 09/23/2004 OHIO UNIVERSITY 195.00 JOHN BANICK 09/22/2004 FCC FRANKLINCVYSEMINAR 340.99 JOHN BANICK 09/24/2004 LIFE LINK III 200.00 JOHN BANICK 09/27/2004 SHRED-IT 89.91 JOHN BANICK 09/27/2004 MATRX MEDICAL 549.97 JOHN BANICK 09/30/2004 LIFE LINK III 100.00 JOHN BANICK 10/01/2004 TAYLOR GROUP THE 395.00 JOHN BANICK 10/01/2004 MINNESOTA YOUTH I01 OF O1 119.00 JOHN BANICK 10/01/2004 AIRGAS NORTH CENTRAL 302 191.76 JOHN BANICK 09/20/2004 PAIN ENTERPRISES INC. 337.96 JIM BEHAN 09/21/2004 WHITE BEAR GLASS 224.00 JIM BEHAN 09/24/2004 HENRIKSEN ACE HARDWARE 31.11 JIM BEHAN 09/24/2004 THE HOME DEPOT 2801 55.02 JIM BEHAN 09/29/2004 AIR FILTERS UNLIMITED 561.25 JIM BEHAN 09/30/2004 PARK SUPPLY INC 73.61 JIM BEHAN 10/01/2004 HENRIKSEN ACE HARDWARE 58.22 JIM BEHAN 10/01/2004 STATE SUPPLY CO. INC 196.97 JIM BEHAN 09/27/2004 BOUND TREE MEDICAL LLC 510.99 JOSEPH BERGERON 09/20/2004 GREEN EARTH OFFICE SUPPL 124.74 OAKLEY BIESANZ 09/21/2004 FRATTALLONE'S ACE HARD 41.79 OAKLEY BIESANZ 09/24/2004 MINUTEMAN PRESS 21.12 OAKLEY BIESANZ 09/27/2004 WALGREEN 00016873 33.81 OAKLEY BIESANZ 09/30/2004 WEISENBACH SPECIALTY PRIN 256.00 OAKLEY BIESANZ 09/20/2004 PIONEER PRESS SUBSCRIPTI 8.30 ROGER BREHEIM 09/23/2004 MENARDS 3059 63.03 ROGER BREHEIM 09/29/2004 UHAUL CT MAPLE00729509 4.21 ROGER BREHEIM 09/29/2004 HENRIKSEN ACE HARDWARE 8.51 ROGER BREHEIM 09/29/2004 THE HOME DEPOT 2801 12.63 ROGER BREHEIM 09/29/2004 HENRIKSEN ACE HARDWARE 15.21 ROGER BREHEIM 09/20/2004 VERIZON WRLS I2KW RE3 28.82 CHRISTOPHER CAVETT 09/21/2004 GE CAPITAL 298.20 LINDA CROSSON 09/22/2004 GE CAPITAL 149.10 LINDA CROSSON 09/27/2004 GE CAPITAL -149.10 LINDA CROSSON 09/29/2004 TIME WARNER CABLE 219.58 LINDA CROSSON 09/22/2004 SENSIBLE LAND USE COAL 30.00 ROBERTA DARST 09/27/2004 S & T OFFICE PRODUCTS 39.43 ROBERTA DARST 10/01/2004 S & T OFFICE PRODUCTS 35.40 ROBERTA DARST 09/22/2004 MOGREN BROTHERS 399.38 THOMAS DEBILZAN 09/22/2004 RED WING SHOE STORE 152.15 THOMAS DEBILZAN 09/20/2004 ARBY'S #214 Q52 5.34 RICHARD DOBLAR 10/01/2004 ANOKA HENNEPIN COLLEGE 150.00 ROBERT J DOLLERSCHELL 09/20/2004 THE HOME DEPOT 2801 -18.07 JOHN DUCHARME 09/20/2004 THE HOME DEPOT 2801 18.06 JOHN DUCHARME 09/20/2004 THE HOME DEPOT 2801 21.24 JOHN DUCHARME 09/24/2004 OAKDALE RENTAL CENTER 137.39 DOUG EDGE 5 Post Date Vendor Name Settlement Amt Cardholder Name 09/29/2004 09/30/2004 09/23/2004 09/20/2004 09/27/2004 09/30/2004 09/27/2004 09/30/2004 09/20/2004 09/20/2004 09/23/2004 09/24/2004 09/24/2004 09/30/2004 09/20/2004 09/20/2004 09/20/2004 09/27/2004 10/01/2004 09/29/2004 09/27/2004 09/27/2004 09/27/2004 09/24/2004 09/27/2004 09/23/2004 09/29/2004 09/30/2004 09/30/2004 09/22/2004 09/23/2004 09/30/2004 10/01/2004 09/27/2004 09/27/2004 09/27/2004 09/20/2004 09/22/2004 09/27/2004 09/30/2004 09/20/2004 09/20/2004 09/30/2004 09/22/2004 09/29/2004 09/20/2004 09/27/2004 09/27/2004 09/28/2004 09/27/2004 09/27/2004 09/27/2004 09/30/2004 09/24/2004 09/22/2004 10/01/2004 MENARDS 3059 ADVANCE SHORING COMPAN THE HOME DEPOT 2801 CENTURY COLLEGE CONTINUIN C.J. BANKS #864 WALGREEN 00031229 ARROWWOOD RESORT AND CONF FANFARE PROMOTIONS INC SOFTWARE HOUSE INTL THAWTE CONSULTING VERISIGN PAYMENT SERVICE COMPUSA #220 M/O BESTBUYCOM 88994009 BEST BUY 00000109 OFFICE MAX 00002204 THE UPS STORE #2171 BESTBUYCOM 88994009 HP DIRECT - SMB S & T OFFICE PRODUCTS SPRINT PCS #226 OFFICE MAX 00007948 HANCOCK FABRICS 6199 KNOWLANS #2 MILL END TEXTILES ST PAUL KINKO'S #0617 INTL ASSOC OF FIRE CHIEFS KINKO'S #0617 MN PHOTO S & T OFFICE PRODUCTS S S S ARTS CRAFT THE HOME DEPOT 2801 SPORTS IMPORTS INC METRO ATHLETIC SUPPLY MICHAELS #9401 CUB FOODS #3123 KINKO'S #0626 U OF M CCE ON LINE HPSHOPPING.COM MOORE MEDICAL S & T OFFICE PRODUCTS THE HOME DEPOT 2801 GOPHER PLUMBING SUPPLY ELDREDGE TRADING INC NOTEBOOKFORLESS COM THE UPS STORE #2171 CORTESIA SANCTUARY & C ACTION RENTAL BYERLY'S ST. PAUL REDWOOD SIGNS HIRSHFIELD'S MAPLEWOOD HIRSHFIELD'S MAPLEWOOD HENRIKSEN ACE HARDWARE INTL SANITARY SPLY MOGREN BROTHERS THE HOME DEPOT 2801 HENRIKSEN ACE HARDWARE 55.19 DOUG EDGE 51.18 DOUG EDGE 31.06 DAVE EDSON 18.00 VIRGINIA ERICKSON 89.00 VIRGINIA ERICKSON 179.98 PAUL E EVERSON 331.75 DANIEL F FAUST 353.00 DAVID FISHER -28.76 MYCHAL FOWLDS 449.00 MYCHAL FOWLDS 849.00 MYCHAL FOWLDS 107.87 MYCHAL FOWLDS 63.88 MYCHAL FOWLDS 112.44 MYCHAL FOWLDS 36.20 NICK FRANZEN 212.33 NICK FRANZEN 85.19 NICK FRANZEN 637.94 NICK FRANZEN 133.46 PATRICIA FRY 63.89 RICHARD FURSMAN 51.95 VIRGINIA GAYNOR 9.99 VIRGINIA GAYNOR 9.87 VIRGINIA GAYNOR 26.73 CAROLE GERNES 22.37 CAROLE GERNES 170.00 CLARENCE GERVAIS 159.75 CLARENCE GERVAIS 10.30 CLARENCE GERVAIS 190.28 JEAN GLASS 38.19 MIKE GRAF 11.68 MIKE GRAF 61.56 MIKE GRAF 650.72 MIKE GRAF 101.77 JANET M GREW HAYMAN 1.59 JANET M GREW HAYMAN 31.95 JANET M GREW HAYMAN 750.00 KAREN E GUILFOILE 452.98 KAREN E GUILFOILE 150.75 JODI HALWEG 67.57 LORI HANSON 10.59 RON HORWATH 39.94 RON HORWATH 139.60 RON HORWATH 538.00 STEVE HURLEY 19.10 STEVE HURLEY 69.85 ANN E HUTCHINSON 522.23 ANN E HUTCHINSON 64.49 ANN E HUTCHINSON 166.14 ANN E HUTCHINSON 85.36 DAVID JAHN 10.64 DAVID JAHN 10.63 DAVID JAHN 42.00 DAVID JAHN 197.03 DON JONES 2.88 FLINT KARIS 2.28 FLINT KARIS 6 Post Date Vendor Name Settlement Amt Cardholder Name 09/27/2004 09/20/2004 09/20/2004 09/23/2004 09/24/2004 10/01/2004 10/01/2004 09/22/2004 10/01/2004 09/21/2004 09/20/2004 09/21/2004 09/22/2004 09/22/2004 09/23/2004 09/24/2004 09/27/2004 09/20/2004 09/20/2004 09/20/2004 09/21/2004 09/23/2004 09/27/2004 09/27/2004 09/27/2004 10/01/2004 09/20/2004 09/20/2004 09/21/2004 09/24/2004 09/30/2004 10/01/2004 09/20/2004 09/27/2004 10/01/2004 09/20/2004 09/23/2004 09/27/2004 09/27/2004 09/27/2004 09/28/2004 09/21/2004 09/21/2004 09/22/2004 10/01/2004 09/23/2004 09/20/2004 09/21/2004 09/23/2004 09/27/2004 09/28/2004 09/30/2004 10/01/2004 09/24/2004 10/01/2004 09/29/2004 TARGET 00011858 UNIFORMS UNLIMITED INC UNIFORMS UNLIMITED INC GOODYEAR AUTO SRV CT 6920 BOUND TREE MEDICAL LLC UNIFORMS UNLIMITED INC UNIFORMS UNLIMITED INC UNIFORMS UNLIMITED INC VERIZON WRLS I2KW RE3 MILLS FLEET FARM #27 HEJNY RENTALS INC MENARDS 3022 TWIN CITY HARDWARE NORTHERN TOOL EQUIP-MN TWIN CITY HARDWARE MENARDS 3022 HIRSHFIELD'S MAPLEWOOD UNIFORMS UNLIMITED INC VERIZON WRLS I2KW RE3 ADVANCED GRAPHIX INC AMERITECH MOBILE PA NEXTELSTORES CLAREY'S SAFETY EQUIPM ANCOM TECHNICAL CENTER IN USPS 2663650015 NORTHERN TOOL EQUIPMNT VERIZON WRLS I2KW RE3 HIRSHFIELD'S MAPLEWOOD LASER CONTROL, INC LESCO SC 0530 ON SITE SANITATION, IN DAMS/SUN TURF/ST. PAUL WOLF CAMERA #1546 LOEFFLERS SAFETY SHOES CC SHARROW CO INC VERIZON WRLS I2KW RE3 ARCH WIRELESS TARGET 00011858 OFFICE MAX 00002204 GEMPLER ICI-DULUX-PAINTS #0092 MENARDS 3022 MENARDS 3059 HEJNY RENTALS INC GEMSTONE PRODUCTS CO SUNRAY BTB RYCO SUPPLY COMPANY S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS STREET FLEET S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS TWIN CITY SEED COMPANY TWIN CITY SEED COMPANY CUSTOM HEADSETS INC 10.65 MARY B KOEHNEN 1,661.56 DAVID KVAM 102.03 DAVID KVAM 39.00 DAVID KVAM 510.99 DAVID KVAM 887.60 DAVID KVAM 857.65 DAVID KVAM 25.35 DANIEL CARSON 45.49 SHERYL L LE 21.28 MICHAEL LIDBERG 51.98 DENNIS LINDORFF 337.71 DENNIS LINDORFF 45.15 DENNIS LINDORFF 63.89 DENNIS LINDORFF 111.48 DENNIS LINDORFF 5.63 DENNIS LINDORFF 42.14 DENNIS LINDORFF 142.00 JOHNNIE LU 103.53 STEVE LUKIN 99.36 STEVE LUKIN 17.61 STEVE LUKIN 19.16 STEVE LUKIN 195.50 STEVE LUKIN 518.50 STEVE LUKIN 4.42 STEVE LUKIN 54.26 CORDON MALLORY 16.26 MARK MARUSKA 193.72 MARK MARUSKA 200.00 MARK MARUSKA 419.56 MARK MARUSKA 1,146.45 MARK MARUSKA 598.10 MARK MARUSKA 11.05 JON A MELANDER 140.00 GERALD MEYER 46.87 GERALD MEYER 61.63 ED NADEAU 37.46 ED NADEAU 25.50 ED NADEAU 138.44 ED NADEAU 156.90 ED NADEAU 55.91 ED NADEAU 7.98 BRYAN NAGEL 128.98 BRYAN NAGEL 210.54 BRYAN NAGEL 187.87 BRYAN NAGEL 25.68 JOHN NAUGHTON 88.71 JEAN NELSON 5.75 JEAN NELSON 90.04 JEAN NELSON 26.01 JEAN NELSON 17.65 JEAN NELSON 44.58 AMY NIVEN 21.92 AMY NIVEN 785.76 ERICK OSWALD 84.24 ERICK OSWALD 129.93 MARSHA PACOLT 7 Post Date Vendor Name Settlement Amt Cardholder Name 09/24/2004 APCO INTERNATIONAL 349.00 MARSHA PACOLT 09/28/2004 QWEST COMMUNICATION 629.00 MARSHA PACOLT 09/23/2004 MOORE MEDICAL 427.60 KURT PARSONS 09/22/2004 THE HOME DEPOT 2801 27.59 ROBERT PETERSON 09/23/2004 CHECKER #180200018028 29.94 ROBERT PETERSON 09/27/2004 THE HOME DEPOT 2801 12.69 ROBERT PETERSON 09/21/2004 NATIONAL CAMERA EXCHANGE 207.52 PHILIP F POWELL 09/20/2004 PAYPAL SPYBOT SD 10.00 PHILIP F POWELL 09/23/2004 NATIONAL CAMERA EXCHANGE 390.56 PHILIP F POWELL 09/23/2004 CC MILITARY SURPLUS LL 188.23 PHILIP F POWELL 09/23/2004 BATTERIES PLUS 16.95 PHILIP F POWELL 09/24/2004 RADIO SHACK 00161133 17.11 PHILIP F POWELL 09/24/2004 NATIONAL CAMERA EXCHANGE 124.31 PHILIP F POWELL 09/24/2004 BATTERIES PLUS 25.05 PHILIP F POWELL 09/27/2004 OFFICE MAX 00002204 67.05 PHILIP F POWELL 09/29/2004 HENRIKSEN ACE HARDWARE 27.97 PHILIP F POWELL 09/29/2004 MEMORY SUPPLIERS, INC 93.95 PHILIP F POWELL 09/20/2004 ELLIOTT AUTO SUPPLY 252.46 STEVEN PRIEM 09/21/2004 KATH AUTO PARTS 109.85 STEVEN PRIEM 09/21/2004 KATH AUTO PARTS 51.39 STEVEN PRIEM 09/22/2004 SUNRAY BTB 76.55 STEVEN PRIEM 09/23/2004 TOUSLEY FORD I27200039 22.87 STEVEN PRIEM 09/23/2004 TOUSLEY FORD I27200039 31.34 STEVEN PRIEM 09/27/2004 PARTS ASSOCIATES INC 82.80 STEVEN PRIEM 09/28/2004 CERTIFIED LABORATORIES 389.19 STEVEN PRIEM 09/28/2004 ZARNOTH BRUSH WORKS INC 1,166.65 STEVEN PRIEM 09/29/2004 SUNRAY BTB 52.25 STEVEN PRIEM 09/29/2004 KATH AUTO PARTS 54.74 STEVEN PRIEM 09/30/2004 TOUSLEY FORD I27200039 44.63 STEVEN PRIEM 09/30/2004 BAUER BULT TRE33200023 718.70 STEVEN PRIEM 09/30/2004 KATH AUTO PARTS 25.14 STEVEN PRIEM 09/30/2004 KATH AUTO PARTS 26.63 STEVEN PRIEM 10/01/2004 BOYER TRUCKS-PARTS 243.78 STEVEN PRIEM 09/24/2004 SUPERCIRCUITS INC 522.26 KEVIN RABBETT 09/27/2004 THE PERCS INDEX INC 750.00 KEVIN RABBETT 09/20/2004 LILLIE SUBURBAN NEWSP 364.00 TERRIE RAMEAUX 09/20/2004 PIONEER PRESS ADVERTISIN 503.00 TERRIE RAMEAUX 09/20/2004 PIONEER PRESS ADVERTISIN 440.00 TERRIE RAMEAUX 09/20/2004 PIONEER PRESS ADVERTISIN 651.00 TERRIE RAMEAUX 09/30/2004 CDW GOVERNMENT INC 374.99 TERRIE RAMEAUX 09/20/2004 DALCO ENTERPRISES, INC 702.70 MICHAEL REILLY 09/23/2004 DALCO ENTERPRISES, INC 140.21 MICHAEL REILLY 09/23/2004 TARGET 00006197 5.94 AUDRA ROBBINS 09/23/2004 MICHAELS #3701 27.49 AUDRA ROBBINS 09/24/2004 TARGET 00011858 6.37 AUDRA ROBBINS 09/30/2004 CUB FOODS 10.23 AUDRA ROBBINS 09/30/2004 MICHAELS #3701 14.25 AUDRA ROBBINS 09/21/2004 MENARDS 3022 102.05 JAMES SCHINDELDECKER 09/23/2004 MENARDS 3022 399.64 JAMES SCHINDELDECKER 10/01/2004 CURTIS 1000 45.88 DEB SCHMIDT 09/30/2004 ARAMARK REF SVS #6013- 396.95 RUSSELL L SCHMIDT 09/20/2004 GRUBERS POWER EQUIPMENT 58.85 GERALD SEEGER 09/24/2004 MENARDS 3022 29.85 GERALD SEEGER 09/20/2004 VERIZON WRLS I2KW RE3 45.49 ANDREA SINDT 09/20/2004 S & T OFFICE PRODUCTS 49.36 ANDREA SINDT 09/20/2004 APA MEMBERSHIPS AND SUBS 49.50 ANDREA SINDT 8 Post Date Vendor Name Settlement Amt Cardholder Name 09/21/2004 09/22/2004 09/29/2004 10/01/2004 09/29/2004 09/22/2004 09/24/2004 09/24/2004 09/27/2004 09/28/2004 10/01/2004 10/01/2004 09/20/2004 09/28/2004 09/29/2004 09/29/2004 09/20/2004 09/20/2004 09/20/2004 09/20/2004 09/27/2004 09/29/2004 09/30/2004 09/30/2004 09/20/2004 09/20/2004 09/23/2004 09/21/2004 09/22/2004 09/23/2004 09/24/2004 09/27/2004 09/29/2004 10/01/2004 09/29/2004 10/01/2004 10/01/2004 10/01/2004 09/22/2004 09/24/2004 09/21/2004 09/20/2004 09/23/2004 09/23/2004 09/24/2004 09/23/2004 09/27/2004 09/27/2004 09/21/2004 09/27/2004 09/27/2004 09/27/2004 09/28/2004 09/29/2004 09/30/2004 09/30/2004 GOVERNMENT TRAINING SVC ROAD RUNNER TRANSPORTATIO DEX MEDIA EAST #2 KINKO'S #0617 TRANSPORTATION SUPPLIES I S & T OFFICE PRODUCTS CUB FOODS, INC. S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS PRECISION BUSINESS SYS CUB FOODS, INC. MENARDS 3059 MENARDS 3022 MENARDS 3022 MENARDS 3022 OFFICE MAX 00002204 NORTH HEIGHTS HARDWARE LBF INTERNATION COMPUSA #197 VIKING ELECTRIC-ST. PAUL EMERGENCY MEDICAL PROD AMZ SUPERSTORE LIFE LINK III DALCO ENTERPRISES, INC HIRSHFIELD'S MAPLEWOOD DALCO ENTERPRISES, INC MENARDS 3022 THE HOME DEPOT 2801 NSC NORTHERN SAFETY CO OFFICE MAX 00002204 DALCO ENTERPRISES, INC DALCO ENTERPRISES, INC DALCO ENTERPRISES, INC INDUSTRIAL SUPPLY CO INC WHITE BEAR MECHANICL INC UHL COMPANY INC BATTERIES PLUS WALGREEN 00016873 METRO ATHLETIC SUPPLY QWESTCOMM TN651 HEJNY RENTALS INC THE HOME DEPOT 2801 HEJNY RENTALS INC AMERICAN IRRIGATION MENARDS 3059 NWA AIR 0122107906659 NWA AIR 0122107906660 AMZ AMAZON PAYMENTS RYAN PLUMBING & HEATING VIKING ELECTRIC-ST. PAUL PIONEER PRESS SUBSCRIPTI LYNN CARD CO FRED PRYOR SEMINARS SUPERIOR PROD CAT CO FREDPRYOR/CAREERTRACK 375.00 ANDREA SINDT 29.20 PAULINE STAPLES 501.65 PAULINE STAPLES 111.83 PAULINE STAPLES 76.08 SCOTT STEFFEN -26.32 JOANNE M SVENDSEN 22.74 JOANNE M SVENDSEN 235.80 JOANNE M SVENDSEN 81.83 JOANNE M SVENDSEN -6.18 JOANNE M SVENDSEN 465.94 JOANNE M SVENDSEN 34.31 JOANNE M SVENDSEN 9.34 RONALD SVENDSEN 26.29 RONALD SVENDSEN 9.52 RONALD SVENDSEN -6.77 RONALD SVENDSEN 30.33 RUSTIN SVENDSEN 58.58 RUSTIN SVENDSEN 42.58 RUSTIN SVENDSEN 445.15 RUSTIN SVENDSEN 10.92 RUSTIN SVENDSEN 146.81 RUSTIN SVENDSEN 20.76 RUSTIN SVENDSEN 200.00 RUSTIN SVENDSEN 8.29 LYLE SWANSON 15.96 LYLE SWANSON 299.49 LYLE SWANSON 8.55 LYLE SWANSON 16.94 LYLE SWANSON 56.16 LYLE SWANSON 21.92 LYLE SWANSON 225.34 LYLE SWANSON -83.60 LYLE SWANSON 150.23 LYLE SWANSON 45.40 LYLE SWANSON 367.05 LYLE SWANSON 245.00 LYLE SWANSON 29.99 LYLE SWANSON 5.94 DOUGLAS J TAUBMAN 150.43 DOUGLAS J TAUBMAN 338.33 JUDY TETZLAFF 554.35 TODD TEVLIN 13.78 TODD TEVLIN 53.13 TODD TEVLIN 31.52 TODD TEVLIN 7.59 DAVID J THOMALLA 247.21 DAVID J THOMALLA 247.21 DAVID J THOMALLA 20.01 JUDY WEGWERTH 112.50 SUSAN ZWIEG 9.51 SUSAN ZWIEG 8.30 SUSAN ZWIEG 72.47 SUSAN ZWIEG 49.00 SUSAN ZWIEG 88.71 SUSAN ZWIEG 49.00 SUSAN ZWIEG 44,920.85 9 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/08/04 CARDINAL, ROBERT 406.78 dd 10/08/04 JUENEMANN, KATHLEEN 358.00 dd 10/08/04 KOPPEN, MARVIN 358.00 dd 10/08/04 MONAHAN-JUNEK, JACQUELINE 358.00 dd 10/08/04 ROSSBACH, WILLIAM 358.00 dd 10/08/04 COLEMAN, MELINDA 3,967.87 dd 10/08/04 DARST, ROBERTA 1,499.68 dd 10/08/04 FURSMAN, RICHARD 4,629.25 dd 10/08/04 SWANSON, LYLE 1,746.61 dd 10/08/04 LE, SHERYL 3,824.76 dd 10/08/04 RAMEAUX, THERESE 2,197.61 dd 10/08/04 FAUST, DANIEL 3,982.97 dd 10/08/04 SCHMIDT, DEBORAH 1,348.44 dd 10/08/04 ANDERSON, CAROLE 781.43 dd 10/08/04 BAUMAN, GAYLE 3,072.71 dd 10/08/04 JACKSON, MARY 1,766.84 dd 10/08/04 KELSEY, CONNIE 890.07 dd 10/08/04 TETZLAFF, JUDY 1,766.84 dd 10/08/04 FRY, PATRICIA 1,639.64 dd 10/08/04 GUILFOILE, KAREN 2,826.07 dd 10/08/04 OSTER, ANDREA 1,713.08 dd 10/08/04 CARLE, JEANETTE 1,591.48 dd 10/08/04 FIGG, SHERRIE 1,135.87 dd 10/08/04 JAGOE, CAROL 1,627.52 dd 10/08/04 JOHNSON, BONNIE 970.86 dd 10/08/04 MOY, PAMELA 748.59 dd 10/08/04 OLSON, SANDRA 1,147.57 dd 10/08/04 WEAVER, KRISTINE 1,685.28 dd 10/08/04 BANICK, JOHN 3,445.97 dd 10/08/04 CORCORAN, THERESA 1,777.72 dd 10/08/04 POWELL, PHILIP 2,156.41 dd 10/08/04 SPANGLER, EDNA 396.00 dd 10/08/04 THOMALLA, DAVID 3,817.59 dd 10/08/04 ABEL, GLINT 1,965.96 dd 10/08/04 ALDRIDGE, MARK 2,816.40 dd 10/08/04 ANDREWS, SCOTT 3,690.17 dd 10/08/04 BAKKE, LONN 2,284.82 dd 10/08/04 BELDE, STANLEY 2,540.63 dd 10/08/04 BIERDEMAN, BRIAN 1,947.78 dd 10/08/04 BOHL, JOHN 2,613.74 dd 10/08/04 BUSACK, DANIEL 2,181.10 dd 10/08/04 COFFEY, KEVIN 1,817.07 dd 10/08/04 GROTTY, KERRY 2,415.17 dd 10/08/04 DOBLAR, RICHARD 2,980.06 dd 10/08/04 GABRIEL, ANTHONY 1,552.39 dd 10/08/04 HEINZ, STEPHEN 2,393.61 dd 10/08/04 HIEBERT, STEVEN 2,604.24 dd 10/08/04 JOHNSON, KEVIN 2,855.28 dd 10/08/04 KARIS, FLINT 3,508.63 dd 10/08/04 KONG, TOMMY 2,212.31 10 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/08/04 KROLL, BRETT 2,229.95 dd 10/08/04 KVAM, DAVID 3,063.63 dd 10/08/04 CARSON, DANIEL 2,201.91 dd 10/08/04 LU, JOHNNIE 2,351.13 dd 10/08/04 MARINO, JASON 2,118.86 dd 10/08/04 MARTIN, JERROLD 2,264.90 dd 10/08/04 MCCARTY, GLEN 1,767.81 dd 10/08/04 METRY, ALESIA 2,047.89 dd 10/08/04 OLSON, JULIE 2,430.76 dd 10/08/04 RABBETT, KEVIN 3,124.61 dd 10/08/04 STEFFEN, SCOTT 3,048.03 dd 10/08/04 SZCZEPANSKI, THOMAS 2,316.57 dd 10/08/04 TRAN, JOSEPH 2,437.21 dd 10/08/04 WENZEL, JAY 2,274.72 dd 10/08/04 XIONG, KAO 1,911.42 dd 10/08/04 BARTZ, PAUL 2,903.90 dd 10/08/04 BERGERON, JOSEPH 2,951.25 dd 10/08/04 DUGAS, MICHAEL 2,123.86 dd 10/08/04 DUNN, ALICE 2,388.54 dd 10/08/04 ERICKSON, VIRGINIA 2,639.08 dd 10/08/04 EVERSON, PAUL 1,803.34 dd 10/08/04 FLOR, TIMOTHY 2,719.47 dd 10/08/04 FRASER, JOHN 2,522.94 dd 10/08/04 HALWEG, JODI 1,630.05 dd 10/08/04 L'ALLIER, DANIEL 2,031.08 dd 10/08/04 LANGNER, SCOTT 1,875.52 dd 10/08/04 PALMA, STEVEN 2,487.28 dd 10/08/04 PARSONS, KURT 1,824.80 dd 10/08/04 THIENES, PAUL 2,388.54 dd 10/08/04 DAWSON, RICHARD 1,842.82 dd 10/08/04 DUELLMAN, KIRK 1,849.37 dd 10/08/04 GJERTSON, MARK 424.00 dd 10/08/04 JOHNSON, DOUGLAS 1,842.82 dd 10/08/04 NOVAK, JEROME 1,849.37 dd 10/08/04 PETERSON, ROBERT 1,928.99 dd 10/08/04 SVENDSEN, RONALD 1,903.91 dd 10/08/04 GERVAIS-JR, CLARENCE 2,575.00 dd 10/08/04 BAUER, MICHELLE 1,512.44 dd 10/08/04 FEHR, JOSEPH 2,337.72 dd 10/08/04 FLAUGHER, JAYME 2,304.64 dd 10/08/04 HERMANSON, CHAD 1,164.50 dd 10/08/04 JACKSON, LINDA 1,624.76 dd 10/08/04 LAFFERTY, WALTER 2,139.25 dd 10/08/04 LINK, BRYAN 1,954.54 dd 10/08/04 PACOLT, MARSHA 2,142.40 dd 10/08/04 RABINE, JANET 1,874.60 dd 10/08/04 STAHNKE, JULIE 2,139.24 dd 10/08/04 LUKIN, STEVEN 5,222.31 dd 10/08/04 SVENDSEN, RUSTIN 4,141.50 dd 10/08/04 ZWIEG, SUSAN 1,710.84 dd 10/08/04 DOLLERSCHELL, ROBERT 266.30 dd 10/08/04 AHL, R. CHARLES 4,220.84 dd 10/08/04 NNEN, AMY 1,152.15 dd 10/08/04 PRIEFER, WILLIAM 2,462.94 dd 10/08/04 WEGWERTH, JUDITH 1,715.29 dd 10/08/04 BRINK, TROY 1,268.14 11 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/08/04 DEBILZAN, THOMAS 1,775.64 dd 10/08/04 EDGE, DOUGLAS 1,786.04 dd 10/08/04 JONES, DONALD 1,786.05 dd 10/08/04 KANE, MICHAEL 2,748.86 dd 10/08/04 LUTZ, DAVID 1,800.49 dd 10/08/04 MEYER, GERALD 1,877.33 dd 10/08/04 NAGEL, BRYAN 1,961.87 dd 10/08/04 OSWALD, ERICK 1,961.87 dd 10/08/04 TEVLIN, TODD 1,622.04 dd 10/08/04 CAVETT, CHRISTOPHER 3,056.22 dd 10/08/04 DUCHARME, JOHN 2,274.84 dd 10/08/04 ENGSTROM, ANDREW 1,453.24 dd 10/08/04 JACOBSON, SCOTT 1,453.25 dd 10/08/04 LABEREE, ERIN 2,166.04 dd 10/08/04 LINDBLOM, RANDAL 2,277.07 dd 10/08/04 MURRA, AARON 303.60 dd 10/08/04 PECK, DENNIS 2,639.20 dd 10/08/04 PRIEBE, WILLIAM 2,613.85 dd 10/08/04 VERMEERSCH, CHARLES 2,065.24 dd 10/08/04 ANDERSON, BRUCE 3,939.03 dd 10/08/04 HALL, KATHLEEN 465.50 dd 10/08/04 MARUSKA, MARK 2,513.20 dd 10/08/04 NAUGHTON, JOHN 1,622.04 dd 10/08/04 SCHINDELDECKER, JAMES 1,788.27 dd 10/08/04 BIESANZ, OAKI,EY 1,652.36 dd 10/08/04 HAYMAN, JANET 1,176.91 dd 10/08/04 HUTCHINSON, ANN 2,092.14 dd 10/08/04 KOS, HEATHER 460.44 dd 10/08/04 NELSON, JEAN 1,240.03 dd 10/08/04 SEEGER, GERALD 589.07 dd 10/08/04 GAYNOR, VIRGINIA 1,918.04 dd 10/08/04 MULHOLLAND, NANCY 882.00 dd 10/08/04 EKSTRAND, THOMAS 2,740.62 dd 10/08/04 KROLL, LISA 1,149.80 dd 10/08/04 LIVINGSTON, JOYCE 950.56 dd 10/08/04 LORSUNG, ROSE 858.00 dd 10/08/04 SINDT, ANDREA 1,554.04 dd 10/08/04 THOMPSON, DEBRA 632.82 dd 10/08/04 YOUNG, TAMELA 1,445.24 dd 10/08/04 FINWALL, SHANN 2,171.58 dd 10/08/04 ROBERTS, KENNETH 2,505.82 dd 10/08/04 CARVER, NICHOLAS 2,850.52 dd 10/08/04 FISHER, DAVID 3,022.43 dd 10/08/04 MENNENGA, JOHN 210.00 dd 10/08/04 RICE, MICHAEL 1,810.04 dd 10/08/04 SWAN, DAVID 1,898.04 dd 10/08/04 KONEWKO, DUWAYNE 2,548.44 dd 10/08/04 BJORK, ALICIA 96.06 dd 10/08/04 FINN, GREGORY 2,011.89 dd 10/08/04 GOODRICH, CHAD 128.10 dd 10/08/04 GRAF, MICHAEL 2,604.18 dd 10/08/04 KELLY, LISA 1,138.48 dd 10/08/04 LUSHANKO, ADAM 112.00 dd 10/08/04 OHLHAUSER, MEGHAN 281.25 dd 10/08/04 ROBBINS, AUDRA 1,872.13 dd 10/08/04 SHERRILL, CAITLIN 326.25 12 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 10/08/04 TAUBMAN, DOUGLAS 2,639.28 dd 10/08/04 WERNER, KATIE 252.88 dd 10/08/04 BREHEIM, ROGER 1,790.50 dd 10/08/04 NORDQUIST, RICHARD 1,829.58 dd 10/08/04 SCHULTZ, SCOTT 2,068.49 dd 10/08/04 ANZALDI, MANDY 1,125.01 dd 10/08/04 COLEMAN, PHILIP 250.00 dd 10/08/04 COLLINS, ASHLEY 125.13 dd 10/08/04 CRAWFORD - JR, RAYMOND 202.13 dd 10/08/04 CROSSON, LINDA 2,338.51 dd 10/08/04 FONTAINE, ANTHONY 708.33 dd 10/08/04 KAZISTOVA, ALEKSANDRA 138.75 dd 10/08/04 PELOQUIN, PENNYE 530.88 dd 10/08/04 SCHMIDT, RUSSELL 1,790.55 dd 10/08/04 STAPLES, PAULINE 2,720.85 dd 10/08/04 BENDTSEN, LISA 134.88 dd 10/08/04 BRENEMAN, NEIL 347.59 dd 10/08/04 ERICKSON-CLARK, CAROL 67.75 dd 10/08/04 FONTAINE, KIM 716.46 dd 10/08/04 GREDVIG, ANDERS 224.40 dd 10/08/04 HALEY, BROOKE 8.63 dd 10/08/04 HORWATH, RONALD 1,783.14 dd 10/08/04 IRISH, GRACE 36.75 dd 10/08/04 JONES, LACEY 29.25 dd 10/08/04 KOEHNEN, AMY 145.20 dd 10/08/04 KOEHNEN, MARY 1,036.78 dd 10/08/04 KRONHOLM, KATHRYN 408.27 dd 10/08/04 MATHEWS, LEAH 24.38 dd 10/08/04 OVERBY, ANNA 75.80 dd 10/08/04 POTTRATZ, DIANE 93.34 dd 10/08/04 SCHMIDT, LINDSEY 92.63 dd 10/08/04 SCHULTZ, MATTHEW 8.13 dd 10/08/04 SCHULTZ, PETER 8.94 dd 10/08/04 SHAW, KRISTINA 137.80 dd 10/08/04 SMITH, ANN 158.00 dd 10/08/04 TUPY, HEIDE 230.40 dd 10/08/04 TUPY, MARCUS 404.58 dd 10/08/04 GROPPOLI, LINDA 362.25 dd 10/08/04 KURKOSKI, STEPHANIE 75.25 dd 10/08/04 BEHAN, JAMES 1,712.80 dd 10/08/04 LONETTI, JAMES 987.33 dd 10/08/04 MILES, LAURA 83.40 dd 10/08/04 PATTERSON, ALBERT 1,052.67 dd 10/08/04 PRINS, KELLY 933.71 dd 10/08/04 REILLY, MICHAEL 1,584.52 dd 10/08/04 STEINHORST, JEFFREY 86.80 dd 10/08/04 AICHELE, CRAIG 1,834.36 dd 10/08/04 PRIEM, STEVEN 2,008.44 dd 10/08/04 BERGO, CHAD 2,071.54 dd 10/08/04 FOWLDS, MYCHAL 1,850.70 dd 10/08/04 FRANZEN, NICHOLAS 1,483.20 dd 10/08/04 HURLEY, STEPHEN 3,116.94 wf 2027 09/27/04 ROSSMAN, DAVID 4,406.68 wf 98888 10/08/04 FRAZIER, JOSEPH 50.00 wf 98889 10/08/04 INGVOLDSTAD, CURTIS 75.00 wf 98890 10/08/04 CARLSON, STEVEN 1,802.91 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 98891 10/08/04 JAHN, DAVID 1,630.20 wf 98892 10/08/04 MALDONADO, JUANA 361.28 wf 98893 10/08/04 MORIN, TROY 225.25 wf 98894 10/08/04 MATHEYS, ALANA 1,847.41 wf 98895 10/08/04 GENNOW, PAMELA 104.00 wf 98896 10/08/04 HANSEN, LORI 1,646.05 wf 98897 10/08/04 PALANK, MARY 1,699.59 wf 98898 10/08/04 RICHIE, CAROLE 1,586.49 wf 98899 10/08/04 SVENDSEN, JOANNE 1,972.87 wf 98900 10/08/04 SHORTREED, MICHAEL 3,609.56 wf 98901 10/08/04 STEINER, JOSEPH 483.00 wf 98902 10/08/04 WELCHLIN, CABOT 3,064.99 wf 98903 10/08/04 GERARD, JAMIE 192.00 wf 98904 10/08/04 MELANDER, JON 304.00 wf 98905 10/08/04 SEDLACEK, JEFFREY 160.00 wf 98906 10/08/04 FREBERG, RONALD 1,830.31 wf 98907 10/08/04 HAAG, ROBERT 800.00 wf 98908 10/08/04 STEWART, RYAN 700.00 wf 98909 10/08/04 JOHNSON, ROBERT 1,107.00 wf 98910 10/08/04 EDSON, DAVID 1,820.09 wf 98911 10/08/04 HELEY, ROLAND 1,822.31 wf 98912 10/08/04 HINNENKAMP, GARY 1,796.84 wf 98913 10/08/04 LINDORFF, DENNIS 1,790.50 wf 98914 10/08/04 NOVAK, MICHAEL 1,718.04 wf 98915 10/08/04 BERGREN, KIRSTEN 146.25 wf 98916 10/08/04 GERNES, CAROLE 529.44 wf 98917 10/08/04 SOUTTER, CHRISTINE 515.63 wf 98918 10/08/04 ANZALDI, KALI 442.75 wf 98919 10/08/04 BAKER, BRITTANY 22.00 wf 98920 10/08/04 BOTHWELL, SHEILA 33.00 wf 98921 10/08/04 BRADLEY, SAMANTHA 66.00 wf 98922 10/08/04 BROZAK, KATHERINE 33.00 wf 98923 10/08/04 CONLIN, NICOLE 112.00 wf 98924 10/08/04 FRANK, STEVE 220.00 wf 98925 10/08/04 FREYBERGER, RACHEL 176.00 wf 98926 10/08/04 HANSEN, ALEXANDER 115.50 wf 98927 10/08/04 HAWKINS, COURTNEY 33.00 wf 98928 10/08/04 HJELMGREN, NICOLE 48.94 wf 98929 10/08/04 HOBBS, KENDRA 33.00 wf 98930 10/08/04 KLEM, JOSH 246.00 wf 98931 10/08/04 LAMBERT, KEITH 16.00 wf 98932 10/08/04 LANG, THOMAS 65.00 wf 98933 10/08/04 LIUKONEN, SHAWN 33.75 wf 98934 10/08/04 LO, CHUEPHENG 253.50 wf 98935 10/08/04 OLSON, KRISTIN 22.00 wf 98936 10/08/04 PREW, WILLIAM 49.00 wf 98937 10/08/04 ROME, JESSICA 190.00 wf 98938 10/08/04 SHOBERG, KARI 70.13 wf 98939 10/08/04 YORKOVICH, BRADLEY 75.00 wf 98940 10/08/04 GERMAIN, DAVID 1,050.38 wf 98941 10/08/04 HAAG, MARK 1,734.55 wf 98942 10/08/04 NADEAU, EDWARD 2,748.86 wf 98943 10/08/04 DISKERUD, HEATHER 166.75 wf 98944 10/08/04 GLASS, JEAN 1,677.66 wf 98945 10/08/04 SARPONG, SEAN 722.00 wf 98946 10/08/04 SCHULZE, BRIAN 391.50 14 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 98947 10/08/04 TOLBERT, FRANCINE 176.00 wf 98948 10/08/04 LINGER, MARGARET 419.47 wf 98949 10/08/04 ZERWAS, CRYSTAL 416.25 wf 98950 10/08/04 ANDERSON, CALEB 124.21 wf 98951 10/08/04 ANDERSON, JOSHUA 138.13 wf 98952 10/08/04 ANDERSON, JUSTIN 141.38 wf 98953 10/08/04 BRENEMAN, SEAN 201.16 wf 98954 10/08/04 BRIN, LAUREN 8.13 wf 98955 10/08/04 COSTA, JOSEPH 181.13 wf 98956 10/08/04 DEMPSEY, BETH 134.40 wf 98957 10/08/04 DUNN, RYAN 622.79 wf 98958 10/08/04 ESTRADA, KIEL 43.75 wf 98959 10/08/04 FENGER, JUSTIN 115.73 wf 98960 10/08/04 FIERRO WESTBERG, MELINDA 116.60 wf 98961 10/08/04 FLICKINGER, JUANITA 27.63 wf 98962 10/08/04 GRANT, MELISSA 65.55 wf 98963 10/08/04 GRUENHAGEN, LINDA 512.00 wf 98964 10/08/04 HOLMGREN, LEAH 12.56 wf 98965 10/08/04 HOULE, DENISE 142.25 wf 98966 10/08/04 JOHNSON, MAGGIE 170.63 wf 98967 10/08/04 LAUMER, MELISSA 33.75 wf 98968 10/08/04 MURDOCK, ELIAS 108.38 wf 98969 10/08/04 NELSON, SIERRA 53.63 wf 98970 10/08/04 PEHOSKI, JOEL 204.10 wf 98971 10/08/04 PETERSON, ANNA 100.75 wf 98972 10/08/04 PROESCH, ANDY 283.62 wf 98973 10/08/04 RODEN, JASON 188.70 wf 98974 10/08/04 ROSTRON, ROBERT 134.88 wf 98975 10/08/04 SCHMIDT, EMILY 53.63 wf 98976 10/08/04 SCHOENECKER, SAMANTHA 65.00 wf 98977 10/08/04 SCHRAMM, BRITTANY 95.88 wf 98978 10/08/04 SMITLEY, SHARON 278.80 wf 98979 10/08/04 STAHNKE, AMY 92.63 wf 98980 10/08/04 TRUE, ANDREW 91.80 wf 98981 10/08/04 WARNER, CAROLYN 190.00 wf 98982 10/08/04 WEDES, CARYL 184.50 wf 98983 10/08/04 WELTER, ELIZABETH 201.08 wf 98984 10/08/04 WERNER, REBECCA 47.13 wf 98985 10/08/04 WHITE, NICOLE 485.95 wf 98986 10/08/04 WOODMAN, ALICE 131.60 wf 98987 10/08/04 BOSLEY, CAROL 277.95 wf 98988 10/08/04 DOBBS, SYDNEY 76.50 wf 98989 10/08/04 HAGSTROM, EMILY 61.50 wf 98990 10/08/04 HANSEN, ANNA 10.63 wf 98991 10/08/04 ODDEN, JESSICA 61.76 wf 98992 10/08/04 OIE, REBECCA 21.13 wf 98993 10/08/04 PARAYNO, GUAI 49.95 wf 98994 10/08/04 QUINN, KELLY 7.50 wf 98995 10/08/04 SATTLER, MELINDA 28.50 wf 98996 10/08/04 VAN HALE, PAULA 222.00 wf 98997 10/08/04 WALKER, DAPHINE 40.70 wf 98998 10/08/04 BALDWIN, JANA 30.16 wf 98999 10/08/04 DOUGLASS, TOM 1,020.46 wf 99000 10/08/04 FLEISCHHACKER, JACOB 44.45 wf 99001 10/08/04 HER, CHONG 183.08 wf 99002 10/08/04 NAGEL, BROOKE 67.76 15 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 99003 10/08/04 NEWCOMB, GENNA 187.86 wf 99004 10/08/04 O'GRADY, VICTORIA 94.76 wf 99005 10/08/04 O'GRADY, ZACHARY 100.00 wf 99006 10/08/04 RYDEEN, ARIEL 34.91 wf 99007 10/08/04 SIMPSON, KIMBERLYN 111.39 wf 99008 10/08/04 THEESFELD, CALEB 74.81 wf 99009 10/08/04 VANG, CIA 39.90 wf 99010 10/08/04 VANG, KAY 65.09 wf 99011 10/08/04 VERDELL, TRAQUEZ 253.68 wf 99012 10/08/04 WILLIAMS, NICK 104.25 wf 99013 10/08/04 MULVANEY, DENNIS 1,967.73 425,309.47 16 vchlist Check Register 10/15/2004 11:26:54 AM City of Maplewood Check Date Vendor Description/Account Amount 65215 10/19/2004 03092 AMERICAN ACCOUNTS & ADV INC COLLECTION AGENCY FEE 303.32 65216 10/19/2004 00110 ANDREWS, SCOTT REIMB FOR MEALS 10/7 TO 10/9 14.73 65217 10/19/2004 02914 BLUECROSS BLUESHIELD OF MN MONTHLY PREM 109,501.50 65218 10/15/2004 02908 BRIGHT WINES.COM WINE FEST 10/14 500.00 65219 10/19/2004 00240 C.S.C. CREDIT SERVICES APPLICANT BACKGROUND CHECKS 50.00 65220 10/19/2004 00279 GEMSTONE PRODUCTS CO. WHITE BEAR AVE SIDEWALK 1,282.74 65221 10/19/2004 00319 CONCRETE FORM ENGINEERS INC SIDEWALK FORMS 449.83 65222 10/19/2004 00460 CRETEX CONCRETE PRODUCTS NORTH MH BASE SLAB & COVER 431.01 MH BASE SLAB -126.68 65223 10/19/2004 00354 CUSTOM FIRE APPARATUS, INC. REAR PANEL FLAGS 378.00 65224 10/19/2004 00531 FRA-DOR BLACK DIRT & RECYCLE BLACK DIRT 252.94 65225 10/19/2004 03184 FUSCO'S PAINTING & DECORATING PAINT AMPITHEATER, LOBBY, HALLWAYS, 3,295.00 65226 10/19/2004 00585 GOPHER STATE ONE-CALL NET BILLABLE TICKETS -SEP 588.80 65227 10/19/2004 02945 HEALTHEAST VEHICLE SERVICES REPAIR VEHICLE 64.00 NEW SQUAD #945 BUILD 3,251.80 65228 10/19/2004 00687 HUGO'S TREE CARE REMOVE DISEASED ELM 10,541.37 PROJ 00-03 REMOVE DISEASED ELM 213.00 PROJ 00-03 REMOVE TREE 1,544.25 65229 10/19/2004 01835 JOHNSON, BONNIE REIMB FOR MILEAGE 10/7 81.41 65230 10/19/2004 00827 L M C I T INSURANCE PREM - JUL TO DEC 83,923.50 65231 10/19/2004 00393 LABOR & INDUSTRY, DEPT OF RENEW BOILERS LIC 035111-SP 20.00 65232 10/19/2004 00932 MAPLEWOOD BAKERY BIRTHDAY CAKES 30.50 BIRTHDAY CAKES 33.50 BIRTHDAY CAKES 18.25 BIRTHDAY CAKES 61.00 BIRTHDAY CAKES 76.25 65233 10/19/2004 02872 METLIFE SBC MONTHLY DENTAL PREM 7,532.48 65234 10/19/2004 00986 METROPOLITAN COUNCIL MONTHLY SAC -AUG 3,948.00 65235 10/19/2004 03248 MUSIC MAGIC DJ SERVICES 10/29 300.00 65236 10/19/2004 00001 ONE TIME VENDOR REF DANIEL KINNEY - AMB 04009129 161.04 65237 10/19/2004 00001 ONE TIME VENDOR REF ROBERT JOHNSON - DBL PAID WAC 150.00 65238 10/19/2004 00001 ONE TIME VENDOR REF AMY AYD -SWIM 55.00 65239 10/19/2004 00001 ONE TIME VENDOR REF JULIE GRACHEK -VOLLEYBALL 45.00 65240 10/19/2004 00001 ONE TIME VENDOR REF SHERRY ASPLUND -MCC PROG 45.00 65241 10/19/2004 00001 ONE TIME VENDOR REF KATHERINE DUTTON - RAQUETBALL 30.00 65242 10/19/2004 00001 ONE TIME VENDOR REF KAREN HENNING -GRASS SEED 24.47 65243 10/19/2004 03151 PETTY CASH REPLENISH PETTY CASH 286.48 65244 10/19/2004 01269 PIPE SERVICES CORP .35/FT TV INSPECTIONS OF SANITARY SEWER 21,619.99 .35/FT TV INSPECTIONS OF SANITARY SEWER 633.75 65245 10/19/2004 01337 RAMSEY COUNTY-PROP REC & REV FILING FEES 39.00 65246 10/19/2004 01346 RAMSEY-WASHINGTON METRO DIST TRAINING - 2 50.00 65247 10/19/2004 01463 SISTER ROSALIND GEFRE MASSAGES -SEP 1,635.00 65248 10/15/2004 01468 SLABA, JACLEE DAY CAMP INSTRUCTOR 200.00 65249 10/19/2004 01504 ST PAUL, CITY OF RADIO SRV & MAINT -SEP 3,101.47 CRIME LAB SRVS -AUG 330.00 CRIME LAB SRVS -SEP 310.00 65250 10/19/2004 01580 TSE, INC. BUCKTHORN REMOVAL 8/23 TO 9/3 866.48 GOUNDSKEEPING SRVS 8/23 TO 9/2 746.38 65251 10/19/2004 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING INSP 706.23 65252 10/19/2004 01190 XCEL ENERGY MONTHLY UTIL -STMT DATE 10/5/04 41,019.79 65253 10/19/2004 01798 YOCUM OIL CO. POLAR PLUS DIESEL -RED DYED FUEL 10,386.00 39 Checks in this report Total checks : 311,001.58 17 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 10/07/04 10/08/04 10/07/04 10/08/04 10/08/04 10/08/04 10/11/04 10/08/04 10/08/04 10/ 12/04 10/ 13/04 10/11/04 10/08/04 10/08/04 10/08/04 10/ 12/04 10/ 12/04 10/ 12/04 10/ 12/04 10/ 12/04 10/ 13/04 10/ 13/04 10/ 14/04 10/ 14/04 MN State Treasurer ICMA (Vantagepointe) MN Dept of Natural Resources MN State Treasurer U.S. Treasurer P.E.R.A. MN State Treasurer Orchard Trust MN State Treasurer MN State Treasurer MN State Treasurer ARC Administration TOTAL Description Drivers License/Deputy Registrar Deferred Compensation DNR electronic licenses Drivers License/Deputy Registrar Federal Payroll Tax P.E.R.A. Drivers License/Deputy Registrar Deferred Compensation State Payroll Tax Drivers License/Deputy Registrar Drivers License/Deputy Registrar DCRP & Flex plan payments Omni int 10,309.00 7,728.59 410.00 10,661.25 87,665.87 48,585.85 25,069.97 22,073.78 16,884.67 17,628.55 13,216.09 2,531.56 LbL, / bb. "I ti 18 AGENDA ITEM G-2 AGENDA REPORT TO: City Manager FROM: Charles Ahl, Director of Public Works /City Engineer Dennis L Peck, Senior Engineering Technician SUBJECT: Senior Citizen Deferment, Request from Carl I. Ranum 1789 Kennard Street PIN 152922430007 Maplewood Project 02-10 Kennard/Frost Neighborhood Streets Assessed Amount - $4,200.00 DATE: Oct 8, 2004 Introduction Public Improvement 02-10 Kennard/Frost Neighborhood Street Improvement was levied on May 12, 2003 by the City of Maplewood. Resident Carl I. Ranum was duly notified and assessed $4,200.00 for street improvements. Said assessment was certified to Ramsey County for collection and is now being collected as such. Mr. Ranum has asked the city to process a post Assessment Hearing Senior Citizen Deferment. The city council will consider adopting a resolution granting a senior citizen deferment for Mr. Ranum. Background All property owners in the assessed project area were properly advised of their rights and procedures to apply for senior citizen deferments of public improvements in the Notice of Assessment Hearing and also on their Assessment Statement. Discussion Mr. Ranum received his 2004 Ramsey County property tax statement earlier this year and, after reviewing his financial condition, has determined that it is in his best interest to place the street assessment as levied in a deferred status until such time as his financial matters improve. Mr. Ranum owns and homesteads the property at 1789 Kennard Street and is 65 years of age or more. His financial status has been reviewed, and it has been determined that it is not excessive and that the assessment deferment meets with the city9s established criteria to qualify as a financial hardship. The applicant meets the provisions of MN Statutes 435.195 and 429.061, and it is therefore recommended that this application for a post assessment hearing deferment be granted. Budget Impact The granting of this deferment will have no impact on the project budget. There will be a very minor impact on the payment of the debt service bonds. Recommendation It is recommended that the city council approve the attached resolution approving a senior citizen deferment for Mr. Ranum. RESOLUTION SENIOR CITIZEN ASSESSMENT DEFERMENT WHEREAS, Maplewood approved and ratified the final assessment roll for Public Improvement 02-10, Kennard/Frost Avenue Neighborhood on May 12, 2003, and did subsequently certify the outstanding assessment balances to Ramsey County for collection along with the annual property taxes, and WHEREAS, Maplewood property owner Carl L Ranum, 1789 Kennard Street was assessed $4,200.00 and has now declared his desire to place the assessment as levied by Maplewood for Public Improvement 02-10, Kennard/Frost Avenue Neighborhood in a Senior Citizen Deferment, and WHEREAS, Mr. Ranum qualifies for a Senior Citizen Assessment Deferment in accordance with Minnesota Statutory criteria and City of Maplewood ordinance, and WHEREAS, it is consistent with the city"s past practice and policy to grant Senior Citizen Assessment Deferment to qualified property owners and said action in accordance with Minnesota State Statute 429 and all other pertinent statutes. NOW THEREFORE BE IT RESOLVED, that the city council deems it in the public interest and approves the request for a Senior Citizen Assessment Defermentretroactive from May 12, 2003 for the following assessed property: PIN LEGAL PLAT NAME Assessment 15-29-22-43-0007 Lot 12, Block 4 Maryknoll $4,200.00 AGENDA ITEM G-3 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works /City Engineer Erin Laberee, Engineer 1 SUBJECT: Maplewood Pavement Management Policy Assessment Rate Update for 2005 Improvement Projects DATE: October 14, 2004 Introduction and Background The Maplewood Pavement Management Policy has established set assessment rates based on the type of improvement procedure proposed for a given project. Assessment rates were established to cover approximately 30-50 percent of the cost of improvements on the local streets and less on the State Aid (MSA) streets. The policy, established in 1999, calls for the assessment rate to be adjusted each year. As the engineering staff will be meeting with next year°s neighborhoods, these rates need to be established for the 2005 construction season. The assessment rates for 2004 were increased by 2.5 percent from 2003. The adjusted assessment rates for the 2005 construction season are proposed to be increased 2.0 percent from the 2004 rates for street reconstruction, storm drainage procedures and all other items. All rates shown are residential and have been rounded down to the nearest $10. Commercial rates are handled on an individual basis, but are typically figured on a front-foot basis. They are calculated by dividing the residential rate by 75 and multiplying by 1.5 (Res. Rate/75x1.5) to get the front-foot commercial and multi-family residential rate. Street Improvement Procedure 2003 2004 2005 1. Complete Street Reconstruction: $4200 $4300 $4380 2. Partial Reconstruction/Unit: $3150 $3220 $3280 3. Bituminous Surface Replacement/Unit: $2210 $2260 $2300 4. Mill & Overlay/Unit: $1580 $1610 $1640 Other Improvement Rates 5. Storm drainage/unit: $ 660 $ 670 $ 680 6. Cash connect charge -water: $ 2695 $2760 $2810 7. Water service w/new main construction: $ 1025 $1050 $1070 8. Water service w/tap to existing main: $ 1285 $1310 $1330 9. Cash connect charge -sewer: $ 2695 $2760 $2810 10. Sewer service w/new main construction $ 1025 $1050 $1070 11. Sewer service w/tap to existing main: $ 1925 $1970 $2000 Recommendation Staff recommends that the city council approve the attached resolution adopting the 2005 assessment rates as outlined above and in the Maplewood Pavement Management Policy. EML RESOLUTION ADOPTION OF THE 2005 ASSESSMENT RATES WHEREAS, the Maplewood Pavement Management Policy has established set assessment rates based on the type of improvement procedure proposed for a given project, and WHEREAS, the policy, established in 1999, calls for the assessment rate to be adjusted each year, and WHEREAS, feasibility studies have been ordered for the 2005 construction season, WHEREAS, the assessment rates must be established to accurately complete the studies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The updated assessment rates are approved for all construction in the city of Maplewood during the 2005 construction season. 2. All rates shown are residential. Commercial rates are handled on an individual basis, but are typically figured on a front-foot basis. They are calculated by dividing the residential rate by 75 and multiplying by 1.5 (Res. Rate/75x1.5) to get the front-foot commercial and multi-family residential rate. Street Improvement Procedure 2005 1. Complete Street Reconstruction: $4380 2. Partial Reconstruction/Unit: $3280 3. Bituminous Surface Replacement/Unit: $2300 4. Mill & Overlay/Unit: $1640 Other Improvement Rates 5. Storm drainage/unit: $ 680 6. Cash connect charge -water: $2810 7. Water service w/new main construction: $1070 8. Water service w/tap to existing main: $1330 9. Cash connect charge -sewer: $2810 10. Sewer service w/new main construction $1070 11. Sewer service w/tap to existing main: $2000 AGENDA ITEM G-4 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Chris Cavett, Assistant city Engineer SUBJECT: Hazelwood Street Improvements (County Road C to Beam Ave.), Project 01-16 Resolution for Modification of Existing Construction Contract, Change Order Nos. 3and4 DATE: October 15, 2004 Introduction On August 25, 2003, the city council awarded a construction contract to Park Construction in the amount of $672,408.95 for the Hazelwood Street Improvements. There have been changes required during construction that require a modification of the construction contract. The city council will consider approving the attached resolution directing the modification of the existing construction contract. General Change Order Discussion Public works construction contracts are bid and paid for based on a unit price schedule. The unit bid items are specific work items that have been estimated by the engineer. In other words, a contractor is paid for the exact number of cubic yards of material excavated, the length of pipe installed and the tons of bituminous pavement placed, etc. A change order is required when the engineer has requested that the contractor perform work that was not covered by any particular bid item, or for which such a change will cause a particular item to greatly exceed the original estimate for that item. The engineer must often request that the contractor perform work that is not covered under the original contract. The reasons for such a request are: To adapt to changed or unforeseen field conditions; i.e, the design of a particular section of street might be altered during construction to account for unanticipated poor soils in a particular area of the project. Design changes made after the project was bid (revising the design to accommodate a roundabout). Delaying the completion of work to accommodate a design change (roundabout). On occasions, a change order request might be initiated by the contractor for expenses they feel they have incurred because of a delay or a change in contract condition. Such claims are strongly reviewed and negotiated between the engineer and the contractor and only brought before the city council if the engineer determines that they are justifiable. In this case the contractor has submitted a number of additional monetary claims that staff has reviewed and denied and, therefore, do not appear on these change orders. Background The extra work described in Change Order No. 2 is for a storm sewer structure and necessary sanitary sewer repairs added after construction had begun. The extra work described in Change Order No. 3 is predominantly for the costs associated with the proposed roundabout. The contractor has claims for remobilizing this spring to do work they had intended to complete last fall, added traffic control, removal of a portion of the street, and higher bituminous prices the next year. In addition, there is approximately $8,500 in costs on Change Order No. 2 for work to correct a design error with the traffic control island on Hazelwood at Beam Avenue. That design error cost will be paid for by the design consultant. Of the claims the contractor had submitted, staff has reviewed them in detail and compared them to the inspector9s diary and field notes. These are the costs that staff has justified. Staff does expect one last change order for the council9s consideration before the project is finalized and the contract is closed. Budget Impact This project is funded predominantly from State Aid, assessments and the Sewer Utility. No increase in the project budget is required as these extras still fall within the original approved budget and the amount budgeted for construction. Recommendation It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract, Change Order Nos. 2 & 3. Attachments: Resolution Change Orders 2 & 3 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 01-16, Hazelwood Street Improvements, County Rd. C to Beam Ave., and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 01-16, Change Order Nos. 2 & 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Orders Nos. 2 & 3 in the amounts of $7,610.84 and $41,525.93 respectively. The revised contract amount is $749,110.86. No revision to the financing plan is required at this time as all items fall within the proposed budget. CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Hazelwood Street, Cty Rd C to Beam Ave. Change Order No.: 2 Project No.: 01-16 Date: September 24, 2004 Contractor: Park Construction The following changes shall be made in the contract documents: Unit Description Unit Quantity Price Total Surface Drain @ 2759 Hazelwood EA 1 $1,681.10 $1,681.10 Extra sanitary work Sept/Oct X03 EA 1 $5,929.74 $5,929.74 Original Contract: $672,408.95 Net Change of Prior Change Order No. 1 : $ 27,565.15 Change This Change Order: $ 7,610.84 Revised Contract: $ 35,175.99 Approved Mayor Recommended Engineer Agreed to by Contractor by Its Title CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Hazelwood Street, Cty Rd C to Beam Ave. Change Order No.: 3 Project No.: 01-16 Date: September 24, 2004 Contractor: Park Construction The following changes shall be made in the cont ract documents: Unit Description Unit Quantity Price Total Sawcutting Bit & Concrete and Removal of LS 1 $ 2,283.60 $ 2,283.60 Curb and Island Electric Relocating Hand Holes LS 1 $ 3,216.00 $ 3,216.00 Bit Base Mix County Road C End LS 1 $12,746.00 $12,746.00 Traffic Control LS 1 $ 932.00 $ 932.00 Replaced Damaged Curb LS 1 $ 7,905.00 $ 7,905.00 Sweeping LS 1 $ 306.00 306.00 Redo SW Radius Hazelwood/Beam Ctr Isla nd LS 1 $ 4,228.00 $ 4,228.00 Patching Street LS 1 $ 1,110.00 $ 1,110.00 Labor LS 1 $ 8,799.33 $ 8,799.33 Original Contract: $672,408.95 Net Change of Prior Change Order No. 1 and $ 27,565.15 Change Order No. 2: $ 7,610.84 $ 35,175.99 Change This Change Order: $ 41,525.93 Revised Contract: Aooroved Mayor Recommended Engineer Agreed to by Contractor by Itc $41,525.93 Title AGENDA ITEM G-5 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: Hazelwood/County Road C Area Street Improvements, City Project 03-18 -- Modification of Approval to Transfer Funds from Project 02-08 to Project 03-18 DATE: October 18, 2004 Introduction On September 27, 2004, the City Council approved a change order for City Project 03-18 to accomplish work on the County Road D West frontage road project. The staff recommendation was for a transfer of funds from Project 02-08 to cover the cost of the change order. A modification is required to accomplish the final financing plan. Approval of the revised financing plan is recommended. Background The revised financing plan for project 03-18 would be as follows: Street assessments: Storm assessments: Sanitary Sewer Utility Fund Environmental Utility Fund: SPRWS Obligation: City debt service: Total Budget Impact $ 734,200 (25 %) $57,800 (2%) $174,000 (6 %) $665,800 (23%) $164,400 (6%) $ 1.136.200 (38%) $2,932,400 (100% The project budget for the Hazelwood/County Road C Area Streets, Project 03-18, will be increased by $34,200 of debt service. The debt service was the funding source for this work had it been accomplished under the Project 04-04 (02-08) project fund. No reduction in funds from Project 04-04 (02-08), the original project budget for this work, is proposed. Recommendation It is recommended that the city council approve the modification to the project budget of $34,200 of additional debt service for Project 03-18. RCA Agenda Item # G6 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk RE: Annual Renewal Currency Exchange DATE: October 20, 2004 Tntrndnctinn Cashway Checking, a currency exchange licensee, made application with the State to renew its currency exchange license to operate at 3035 White Bear Avenue. Background Minnesota Statutes Chapter 53A.04 requires the Department of Commerce to submit any application for licensure as a currency exchange to the governing body of the municipality in which the currency exchange conducts business. The law further requires the governing body of the municipality to render a decision regarding the renewal of the license within 60 days. After consulting with Chief Thomalla, there is nothing on record that would prohibit council from renewing the annual currency exchange license. They are a good member of the business community. Recommendation It is recommended that council approve the annual renewal license for Cashway Checking. AGENDA ITEM I-1 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: Grading at Southwinds Development Site, City Project 04-31 Resolution Receiving Bids and Awarding Construction Contract DATE: October 18, 2004 Introduction On October 14, 2004, the City Council approved a resolution ordering an improvement contract for the Southwinds Development site. Plans were approved and authorization was given to receive bids on October 22, 2004. Due to the need to quickly accomplish the movement of the fill material, these bids are being fast tracked through the improvement process. Bids will be received and tabulated on Friday, October 22, 2004 at 10:00 am. A summary report and recommendation will be provided to the City Council at the meeting. Recommendation It is recommended that the city council consider a resolution receiving the project bids and an award of a construction contract for Project 04-31. RCA Agenda #J1 REPORT SUMMARY Applicant: Transfiguration Church and Nichols Development, LLC Site Address: 935 Ferndale Street Existing Zoning: Single-Dwelling Residential (R-1) Proposed Zoning: Multiple-Dwelling Residential (R-3) Existing Land Use: School (S) Proposed Land Use: High Multiple-Dwelling Residential (R-3H) City Council Hearing Date: October 25, 2004 Project Description: Transfiguration Church proposes to sell their elementary school site at 935 Ferndale Street to Nichols Development, LLC, in order to develop a senior cooperative building (age 55 and older). The proposed three- story building will have 44 units and underground parking. The development will be called Summerhill of Maplewood. Requests: The applicants are requesting a comprehensive land use plan change from School (S) to High Multiple-Dwelling Residential (R-3H) [4 Votes Required]; a zoning map change from Single-Dwelling Residential (R-1) to Multiple-Dwelling Residential (R-3); and design review. Recommendations: The planning commission recommended denial of the land use plan change and rezoning at their August 16, 2004, meeting by a vote of 5 to 3 with 1 abstention. The community design review board recommended approval of the design review of the proposed three-story, 44-unit senior cooperative building at their September 21, 2004, meeting by a vote of 4 to 0. Staff recommends approval of the land use plan change, rezoning, and design review. MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, AICP, Planner SUBJECT: Summerhill of Maplewood Senior Cooperative Building APPLIGANT: Transfiguration Church and Nichols Development LOCATION: 935 Femdale Street DATE: October 18, 2004 BACKGROUND During the September 27, 2004, city council meeting, the city council reviewed several land use requests by Transfiguration Church and Nichols Development for the redevelopment of the church's elementary school site at 935 Ferndale Street to a senior cooperative building called Summerhill of Maplewood. Land use requests included a comprehensive plan change from School (S) to High Multiple Dwelling Residential (R- 3H); zoning map change from Single Dwelling Residential (R-1) to Multiple Dwelling Residential (R-3); and design review. The city council denied Transfiguration Church's and Nichols Development's request for a comprehensive land use plan change from School (S) to High Multiple-Dwelling Residential (R-3H), with three city council members voting for the change and two against (state statute requires atwo-thirds vote (4 votes out of 5] to approve a comprehensive land use plan change). The dissenting votes were cast by Mayor Cardinal and Council Member Rossbach. According to the city council's policies and procedures manual, a motion to reconsider any action taken by the city council can be made either at the meeting at which such action was taken, or at the next regular meeting of the city council. The motion to reconsider must be made by a member of the city council who voted with the prevailing side. On October 14, 2004, Mayor Cardinal, one of the dissenting votes, made a motion to reconsider Transfiguration Church's and Nichols Development's land use plan change request. The city council passed the motion by a majority vote, and as such, city staff has scheduled the reconsideration of the Summerhill of Maplewood proposal for the October 25, 2004, city council meeting. DISCUSSION Since the September 27 city council meeting, Transfiguration Church has collected the signatures of a number of residents in support of the project. Chuck Armstrong, Director of Business Development for Nichols Development, states in his October 18, 2004, memorandum attached on page 3 states that the church currently has 120 signatures. Because the church is continuing to collect signatures in support of the project, Mr. Armstrong states that the full petition will be available to submit to the city council at the October 25 meeting. Also since September 27, a neighbor in support of the project, William Fye, has submitted a petition to the city in support of the project which is attached on pages 4 through 7. Mr. Fye personally collected 25 signatures of direct neighbors to the site that support the church's redevelopment of the school site to a 44 unit, senior cooperative building. I have included the original September 21 staff report for the city council's review of the project prior to reconsideration of Transfiguration Church's and Nichols Development's land use requests. RECOMMENDATION Approve the comprehensive land use change, zoning change, and design review of the proposed 44-unit senior cooperative building (Summerhill of Maplewood) at 935 Ferndale Street as outlined on pages 9 through 11 of the attached September 21 staff report. Attachments: Chuck Armstrong's October 18, 2004, Memorandum Neighborhood Petition in Support of the Summerhill of Maplewood Project September 21, 2004, Staff Report Attachment 1 NICHOLS DEVELOPMENT, LLC Reat Estate Development • Marketing -Oversight Management MEMO DATE: October 18, 2004 TO: Shane Finwall Planner, City of Maplewood FR: Chuck Armstrong Director of Business Development RE: Proposed Summerhill of Maplewood -October 25~' Meeting At this point, we have no new materials to submit in preparation of the October 2~ Council Meeting where the vote will be again taken on the requested land use and zoning changes for the Transfiguration School Site located at 935 Ferndale so that a 44-unit senior cooperative, to be named Summerhill of Maplewood, may be developed in the City of Maplewood. With that said, there are a few items that I believe should be addressed to alleviate unnecessary fears and misunderstandings that have come to my attention regarding this proposed project. 1) During your staff presentation, I would ask that you clarify, for the record, that this proposed development is for anowner- occupied, 44-unit, 3-story senior cooperative far people age 55 and greater. For some unknown and frustrating reason, there appears to be a continuing m}4h circulating that this proposed development is for a 4-story rental structure. This misunderstanding is causing concern with some in the neighborhood and should be stopped. 2) Additionally, I believe it would be very beneficial, to both those in the audience as well as those watching at home, if you were to clarify the fact that, should we for some very unlikely reason choose not to proceed with the proposed development, any future development on the site would be required to appear before the City Council for review and approval Correcting the misunderstanding that, once the land use and zoning are changed, anything can be built on the site would ease the fears of a number of individuals. 3) It is my understanding that Mr. William Fye has submitted to the City a petition that he has personally collected containing at least 25 names of individuals from the surrounding neighborhood who support the proposed senior cooperative development and that this list contains several names of individuals w$o had originally signed the petition circulated in opposition to a 4-story building on the site. 4) Since the City Council vote on September 27, Transfiguration Church has collected the signatures in support of this project. As of a week ago, their petition contained the signatures of over 120 Maplewood residents who are requesting the Council to reconsider its vote and to approve this project. The number of residents supporting this project continues to grow and a full set of signatures will be available to submit to the Council at their meeting on October 25. In looking back, we at Nichols Development take exceptional pride in the time and resources we have spent during this process to work with the City and the neighborhood to make this proposed senior owner-occupied community a good fit for the community and we feel that we have been fair and honest with our approach throughout. 'Thank you. 12750 Nicollet Avenue S., Suite 300. Burnsville, MN 55337 Phone 952224.4900 FAX 952.895.1159 Attachment 2 TO: Maplewood Mayor & City Council RE: Senior Cooperative llevelopment at 935 Ferndale site We the undersigned feel that the proposed senior cooperative project of Nichols Development, LLC at the site presently occupied by Transfiguration Catholic School, 935 Ferndale, is not only good for the neighborhood, but more importantly good for the community of Maplewood. The proposed building will blend well with the surrounding area and will allow seniors currently residing in homes in that part of Maplewood to sell their homes to younger families and move into the residence. This will be of benefit because the same churches, stores, and other conveniences will be easily accessible. We urge the City Council of Maplewood to reconsider its earlier vote against this project and support the request for zoning and land use change so that this project proceed. 1. ~~ L;`~~e ~.~QCCL ~ ~~ ~~.=y ~ ~~~~ /l ,~ fy. J ~, 6. 7. 8. 9. l 0. 'v~ ~ f-a ~ ; Ic~c<<-i. `~t iVc 1I ri ~, tv 1 ~i ~ 1 ~"13 t ~ r t~~1GL l~! . ~~, 4'\ ~ ~~-~r~~ ~~: Sri ~ti~~ i l 4 We, the undersigned feel that the proposed senior cooperative development project of the Nichol Corporation and Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street and the Maplewood Nature Center fits into the neighborhood as proposed by the above corporation. The proposed development consists of a three (3) story, 44 unit senior cooperative housing building. The impact of the Nature Center is nothing but a positive due to less runoff of toxic materials from the existing blacktop. Traffic impact will be insignificant, as there is no more traffic than will be created by this development. The landscaping of this development will be a continued expansion of the rain garden and overall beautification of the area. We the undersigned urge you to accept this proposal. DATE NAME SIGNATURE ADDRESS PHONE ,~~ ~G`'..~7 -~i S' ~ ~ cL: -~ ~~ ~ ~ 7 /-~ cam:- ~.~ ~ - i.~ ~ a- . . _., -- .~~- ~/ S_ 7(_ :/_ o ~C ~ j/- /~- /~_ ~r_ i~~~ ~3~1„ 7~Z. ~3~_~~ 9 5 We, the undersigned feel that the proposed senior cooperative development project of the Nichol Corporation and Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street and the Maplewood Nature Center fits into the neighborhood as proposed by the above corporation. The proposed development consists of a three (3) story, 44 unit senior cooperative housing building. The impact of the Nature Center is nothing but a positive due to less runoff of toxic materials from the existing blacktop. Traffic impact will be insignificant, as there is no more traffic than will be created by this development. The landscaping of this development will be a continued expansion ofthe rain garden and overall beautification of the area. We the undersigned urge you to accept this proposal. DATE NAME SIGNATURE ADDRESS PHONE / ~ ~~ I .. _ ~C-~; ~ i~~ ;..~'rE.-)i~.~ ~-}`n,~~°P;e._ r L{li~c~~.~_l;lli~,~`~C~ ~yfi_~rTf~ ~ ~~- / _~~~- ;/7c~ ,~ __ -. V/ ~~~~5 '~~I ~__-SC~rL~ l 1I.2.€',.L. ~(/L ~{(~?~'7l ~Jl Y ~ ~/xJT/J~ lr'J I ~ ~ ~~ ~f /~ `, We, the undersigned feel that the proposed senior cooperative development project of the Nichol Corporation and Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street and the Maplewood Nature Center fits into the neighborhood as proposed by the above corporation. The proposed development consists of a three (3) story, 44 unit senior cooperative housing building. The impact of the Nature Center is nothing but a positive due to less runoff of toxic materials from the existing blacktop. Traffic impact will be insignificant, as there is no more traffic than will be created by this development. 'T'he landscaping of this development will be a continued expansion of the rain garden and overall beautification of the area. We the undersigned urge you to accept this proposal. DATE NAME l ~' SIGNATURE ADDRESS i; PHONE r ~~'~ ~~~o ~~~ <~~ ~~1-73~~~;9 Attachment 3 MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, AICP, Planner SUBJECT: Summerhill of Maplewood (Senior Cooperative Building) APPLICANTS: Transfiguration Church and Nichols Development, LLC LOCATION: 935 Ferndale Street DATE: September 21, 2004 INTRODUCTION Project Description Transfiguration Church proposes to construct an addition to their church and middle school site located at 6133 North 15"' Street in Oakdale. The addition will house their elementary school students, who currently attend school at Transfiguration Elementary School located at 935 Ferndale Street in Maplewood. Because of the relocation of the elementary students, Transfiguration Church would like to sell the elementary school site. Transfiguration Church wants to support senior housing in the community. As such, they interviewed several senior housing developers for the purchase of their elementary school site. After several months of interviewing potential developers, the church selected Nichols Development, LLC, to purchase and develop the site as a senior cooperative housing development. Nichols Development is proposing a 44-unit senior cooperative building for the 2.2-acre site called Summerhill of Maplewood. The proposed building will have three stories, 66 underground parking stalls, 12 surface parking stalls, and 14 proof of parking stalls. The units would be sold as a cooperative in which residents buy a share of the building and pay a monthly carrying fee, until the eventual sale of their unit. (Refer to the developer's narrative and project maps attached.) Requests To build this development, the applicants are requesting that the city approve the following: 1. Comprehensive plan change from School (S) to High Multiple Dwelling Residential (R-3H). 2. Zoning map change from Single Dwelling Residential (R-1) to Multiple Dwelling Residential (R-3). 3. Design review. BACKGROUND Original Submittal The applicants originally submitted plans fora 52-unit, four-story senior cooperative building. (Refer to original plans attached.) Due to concerns over the height of the building by city staff and the neighborhood, the applicants revised their plans to a 44-unit, three-story building. (Refer to revised plans attached.) Planning Commission Meeting The revised 44-unit, three story plans were presented during the August 16 planning commission meeting after city staff had notified the neighbors and the planning commission of the four-story building. Regardless of the last minute revision, the planning commission ultimately recommended denial of the comprehensive land use change and rezoning of the Transfiguration School site by a vote of 5 to 3 with one abstention. (Refer to the planning commission minutes attached.) Neighborhood Meetings Because of the planning commission's recommendation of denial, as well as neighborhood concerns voiced during the planning commission meeting, Transfiguration Church hoped to gain support for their revised plan during a second neighborhood meeting on August 31 and their annual churchlschool festival on September 11. Community Design Review Board Meeting The community design review board (CDRB) reviewed the 44-unit, three story plans during the September 21 CDRB meeting. The CDRB reviewed the plans for design elements including architectural, landscaping, and lighting. The CDRB found that the plans met all design review criteria as specified by the city code and recommended approval by a vote of 4 to 0. (The CDRB minutes are not available due to the quick turnaround time from the CDRB meeting to the city council meeting.) DISCUSSION Neighborhood Concerns City staff received several responses to a neighborhood survey sent regarding the originally proposed 55-unit, four-story senior housing development. (Refer to the Citizen Comments, e-mails, mail, and petition responses attached.} In general many neighbors supported the use of the property as senior housing, but had strong concerns about the added traffic and the proposed height of the building. I will address both issues below: Traffic: The developer states that the senior housing development will result in less traffic for the neighborhood than the property's current use as a school. They claim this is due to the fact that the number of daily trips resulting from school staff, school buses, and parents driving students to and from school as well as visitors attending the school will far outweigh the traffic generated by a senior housing development. The Institute of Transportation Engineers reports the average number of trips per day for a retirement community to be 3.3 in comparison to the average number of trips per day for an elementary school to be 1 per student. There are 274 students currently attending the Transfiguration Elementary School. The traffic comparison, therefore, is 145 trips per day for the proposed 44-unit senior housing development to 274 trips per day for the school. As the Summerhill of Maplewood 2 September 21, 2004 neighbors point out, however, the school's traffic is concentrated in the morning and evening hours during the school-year only. Height of Building: Most of the neighbors responding to the city's survey were concerned about the proposed four-story height of the building. They felt this design would take away from the privacy of their homes, may block sunlight, and would not be compatible to the surrounding one and two-story single-family houses. The developers originally proposed the four-story building to create as much green space on the property as possible. Currently the 2.2-acre Transfiguration School site is covered by 77 percent impervious surface including the school, various outbuildings, and the parking lot. The developers also felt that developing the building with four stories would allow the building to be constructed with as much distance from the existing single-family houses as possible. Based on staff and neighborhood concerns, the applicants have made several changes to their original plans including reducing the number of units from 52 to 44, reducing the height of the building from four stories to three, and relocating the location of the driveway from Ferndale Street to Harvester Avenue. Land Use and Zoning With the current land use designation the property can only be used as a school. Under its current zoning destination, with a land use change, the property could be developed with up to eight single-family houses or used for some other form of public or governmental use with a conditional use permit, i.e., church or library. In order to construct amultiple-dwelling building as proposed by the applicants, the property must be rezoned to multiple dwelling residential. The city's comprehensive plan allows for three levels of densities within a multiple dwelling zoning district including low, medium, and high. Densities for senior-only housing within each of these levels are slightly higher due to the fact that seniors tend to have less people living within one dwelling unit. In addition, the city's multiple-dwelling zoning district allows for density bonuses for such things as underground parking, green space, and landscaping allowances. The applicants' proposed 44-senior-housing units is based on the hiah multiple-dwelling residential land use designation as well as density bonuses for constructing 66 underground parking spaces, maintaining up to 25 percent of the lot as green space, and allocating at least 1 percent of the overall construction cost on trees. For comparison, staff has calculated the allowable densities for a variety of multiple-dwelling proposals on the 2.2-acre site: Tvoe of Housing Land Use Apartment Building' R-3 High Senior Buildingz R-3 High Senior Buildingz R-3 Medium Senior Buildingz R-3 Low 'Based on zero density bonuses. zBased on one-bedroom units and zero density bonuses. Possible Number of Units 31 46 27 23 Summerhill of Maplewood 3 September 21, 20D4 The developer proposes to finance this project through a 40-year housing and urban development (HUD) insured mortgage. HUD does not require a minimum number of units to be in a development; however, they do require a senior cooperative to be financially viable over the long term through the collection of monthly carrying charges that cover mortgage, taxes, utilities, fixed building and maintenance costs. More units allow these costs to be spread across a larger base and keep the monthly carrying charges lower and more affordable. The developer claims if they did fewer than the 44 senior housing units allowed on the site (based on the high multiple-dwelling land use designation, the proposed bedroom mix, and density bonuses) the monthly carrying charge would be higher and would very likely prove to be too expensive for many seniors to afford. Therefore, the applicants are requesting that the property be reguided to h~i~c hh density in order to help ensure affordability of the units. Senior Housing As the baby boomers enter the age 55 to 64 age group, it will become the fastest-growing age group in the city, and the country as a whole. This represents an increasing market potential for multiple-dwelling senior housing. The city has an estimated overall housing unit number of 13,758. Of these housing units the city has developed or proposed for development 1,192 (8.6 percent) specifically designated "senior" housing units. The nearest designated senior housing development within the city to the proposed Summerhill of Maplewood development is Lakewood Estates of Maplewood on the corner of Maryland Avenue and Lakewood Drive. This development has 100 assisted-living apartments for seniors. Part of Transfiguration Church's mission statement is to help provide senior housing in their community. They believe this represents the circle of life where seniors in the community are able to move to a more carefree environment, opening up their single-family houses for new families with children, in turn creating new enrollment within their church and school. They chose to sell their school to a senior housing developer in order to leave a legacy for the community and the church. Parking One concern raised about the city's approval of yet another senior housing development is the fact that most senior housing developments do not supply the city-required number of parking stalls. This is due to the fact that there are usually less people living in one senior dwelling than a regular single or multiple-family dwelling, creating less of a parking demand. The city's approval of these developments with a reduction in the number of parking stalls could be a problem in the future if the market no longer supports senior housing and the developments were converted to regular housing. City code requires two parking stalls per household. These parking stalls can be either within a garage, underground, or on the surface. The applicants are proposing 66 underground, 12 surface, and 14 proof of parking stalls, for an overall parking stall count of 92, exceeding the city parking requirements of 88 (44 units x 2 parking stalls = 88 required parking stalls). Summerhill of Maplewood 4 September 21, 2004 Revised Site Plan Setbacks The existing school and proposed senior cooperative building maintains or will maintain the following setbacks to the surrounding road edges: Harvester Ferndale St. Glendon St. Avenue Nature Center School 40 ft. 200 ft. 50 ft. 10 ft Senior Bldg. 90 ft., 7 in. 43 ft., 9 in. 40 ft. 28 ft. to 116 ft. to 70 ft., 2 in. City code requires multi-family housing buildings to maintain at least a 50-foot setback from adjacent residential properties, and a 30-foot setback from the right-of-ways. Because of the 60- foot right-of-ways surrounding the property on three sides, the proposed Summerhill building only needs to maintain the 30-foot setback to the right-of-way in order to achieve the 50-foot setback to the adjacent residential properties (i.e., 30-foot front yard setback + 60-foot right-of-way = 90- foot setback to adjacent residential properties). The applicants are proposing setbacks from the right-of-ways of 30 feet plus. The increased setbacks to the surrounding residential properties will help mitigate the increased height of the senior housing building compared to the existing school. The parking lot will maintain a 15-foot setback to the Ferndale Street right-of-way, as required by city code. For grading and drainage purposes, staff recommends that the applicants alter their proposed proof of parking location. The applicants should construct the northerly 14 surface parking stalls and call out the 12 southerly parking stalls as proof of parking. Drive Aisle Location Due to city staff and neighborhood concern, the applicants have revised their site plan to include only one driveway entrance off of Harvester Avenue. The proposed driveway will be located 36 feet from the Ferndale Street/Harvester Avenue intersection, which meets city code driveway clearance requirements of 30 feet from an intersection. The new drive aisle, however, will be directly across the street from an existing single-family house. This design will lead to vehicle headlights shining into the adjacent residential house. To the extent possible, city staff recommends that the drive aisle be lined up with the existing driveway on this property, which is located approximately 100 feet from the intersection. (Refer to driveway map attached on pg 28.) Trail The applicants' revised plans show a trail on the south side of the building. This trail was designed to accommodate fire truck access to the south side of the building. The city's fire marshal has since indicated that such access is not needed as the fire trucks have access to three sides of the buildings from the surrounding roads. The trail is a good concept and should be included in the plan, however, the trail should be revised to ensure minimal grading next to the nature center and that no access from the trail be allowed into the nature center. Summerhill of Maplewood 5 September 21, 2004 Sidewalks The applicants are proposing afive-foot-wide sidewalk around the perimeter of the site on Ferndale Street, Harvester Avenue, and Glendon Street. This sidewalk should be required as part of the design review conditions and should be constructed within the street right-of-ways. In addition, the applicants should install interior sidewalks from all exit doors of the building extending to the street sidewalks. Revised Building Elevations City code allows multi-family buildings to maintain a height of 35 feet, or three stories, whichever is greater. The revised building elevations for Summerhill of Maplewood meet this requirement as a three-story building with an overall height of 42 feet, 4 inches to the top, and a mean height (height to the middle of the roofline) of 35 feet, 3 inches. City code also allows single-family homes to maintain a height of 35 feet, or three stories. Attached find a cross section supplied by the applicants which represents a height comparison of the proposed senior building, existing school, and possible single-family homes. The comparison shows that the increased setbacks and landscaping of the senior cooperative building in comparison to the school will help mitigate the increased height for the surrounding residential neighbors. Because of the recent revisions made to the building, the applicants recently submitted revised building elevation lacks consistency with the submitted color elevation and site plan, and appears to be incomplete. First, the colored building elevation depicts additional decks and dormers on the east and west elevations as opposed to the building elevations. Second, the site plan shows a gazebo attached to the west side of the building and 32-foot-long drive-through entryway on the east side of the building. Third, the building materials for the underground garage and upper dormer are not called out. The developer's architect is continuing to work on these elevations and will have more accurate elevations and building samples available for the September 27 city council meeting. In general, the building materials will include brick on the first two floors, stucco on the third floor, and architectural shingles on the roof. Staff finds the building to be attractive and aesthetically of good composition, materials, textures and colors. Screen Porches The Maplewood Nature Center is located to the south of the property. Because of this, Ann Hutchinson, lead naturalist, submitted comments regarding the Summerhill of Maplewood project. (Refer to Ms. Hutchinson's memorandum attached.) Ms. Hutchinson requested that the developer consider offering an alternative to open decks on the units facing the nature center, as the nature center allows little or no control of mosquitoes. The developers have taken Ms. Hutchinson's advice and will include screen porches rather than open decks on all of the units. The proposed screen porches will also help with the privacy issues raised by the surrounding residential properties. The screen porches have not been shown on the revised elevations, but must be reflected on elevations prior to issuance of a building permit. Summerhill of Maplewood 6 September 21, 2004 Mechanical Equipment One of the concerns expressed by the neighbors over this project was the location of any exterior mechanical equipment. The revised site plan or building elevations do not depict the location of mechanical equipment. All exterior mechanical equipment must be fully screened from view of the surrounding residential properties. Landscaping The applicants submitted a revised landscape plan at the September 21 CDRB meeting. However, because of the quick turnaround time between the CDRB meeting and the city council meeting, staff has not had an opportunity to review that plan. The following comments are based on the original landscape plan. In the original landscape plan for the four-story building, the applicants proposed 83 trees and 159 shrubs on the site. After reviewing the original plan, Ann Hutchinson of the Maplewood Nature center recommends several changes to plan as follows: 1. It would be wonderful if the nature center could extend the Oak forest a few feet onto the Summerhill property as part of the landscaping plan. This would allow extra buffering of the building from the nature center and would allow additional protection in case any of the existing trees would succumb to disease or construction damage. Larger red or white oaks are suggested along the shared property line. 2. The proposed barberry shrubs should be replaced with an alternative shrub as it is an invasive species. 3. Consider adding a native prairie butterfly garden to the plan. 4. We hope that the storm water ponds will be planted as rain gardens, or with deep rooted native plants, as this will fit in better with the neighborhood and provide better infiltration. The nature center will be happy to help plant the gardens with school children as part of our educational storm water program. Grading/Drainage Because of the recent revisions made to the building, the applicants have not had an opportunity to revise the grading and drainage plan for the three-story building. The revised site plan does indicate that the existing impervious surface on the site is 77 percent and the proposed impervious surface after development of the senior cooperative building to be only 40 percent. This is a vast improvement for the water runoff and water quality. Erin Laberee of the city's engineering department reviewed the original grading and drainage plan. (Refer to Ms. Laberee's memorandum attached.) The engineering department has stated that the revised three-story building plans appear to have addressed most of Ms. Laberee's original concerns regarding grading and drainage. However, a final grading and drainage plan must be submitted for city engineering approval prior to issuance of a grading permit. Summerhill of Maplewood 7 September 21, 2004 Play Area The applicants are proposing a play area for the residents' grandchildren and the neighborhood children. This will be an asset to the development and the community as a whole, and should be required as part of the design review conditions. Lighting The revised lighting plan for the three story-building shows a total of 18 exterior lights. Six are freestanding lights, four of which are 20 feet high and two of which are 12 feet high. Both of these lights are abox-style, downcast light, dark bronze in color. Overall, the lighting plan meets the city's requirements for freestanding light height and light illumination not exceeding .4-foot- candles at all property lines. However, since Summerhill of Maplewood will be developed in close proximity to surrounding single-family residential homes, staff recommends a lower light pole and a more decorative light which is architecturally compatible to the building. Dumpster Enclosure The applicants propose to store all dumpsters within the underground parking area, out of the sight of the adjacent property owners. However, if trash containers are ever proposed to be stored on the outside of the building, the applicants must submit a dumpster enclosure plan which includes the location, enclosure height, and enclosure building materials for staff approval prior to issuance of a building permit. OTHER COMMENTS Lieutenant David Kvam, Maplewood Police Department (comments received after review of the original four-story building): 1. While underground parking provides a measure of security, once a thief gains entrance, he/she typically has free reign. The developer should consider installing security cameras or other measures intended to dissuade or identify potential thieves at the entrance and in the underground parking area. 2. With a 52-unit building of senior residents, the developer's assertion that there will probably be a reduction in traffic moving through the neighborhood might be correct. Even if it is not, what it should do is help spread the level of traffic out, as many residents would probably not be arriving and leaving at the same time as is the case with the school. 3. Regarding concerns about additional emergency medical services to a senior building: While it is true that elderly people generally require more medical responses, Summerhill of Maplewood will not be a nursing home or assisted living facility, but a facility for individuals who are 55 years or older. Seniors as young as 55 years old should be reasonably healthy, with no added burden to the emergency medical system. The city does not have the resources currently to handle the medical responses we need to cover now. Summerhill of Maplewood may technically be able to pay for their share of the emergency medical response use with the added tax base, but the truth is that the city simply needs more paramedics to cover the number of medical calls we receive each year. Summerhill of Maplewood 8 September 21, 2004 Butch Gervais, Fire Marshal (comments received after review of the original four-story building): (Refer to Mr. Gervais' memorandum attached.) Dave Fisher, Building Official (comments received after review of the original four-story building): (Refer to Mr. Fisher's memorandum attached.) RECOMMENDATION Approve the comprehensive land use change resolution attached. This resolution changes the land use plan from School (S) to High Multiple Dwelling Residential (R-3H) for the property at 935 Ferndale Street. The city bases these changes on the following findings: a. This site is proper for and consistent with the city's policies for high-density residential use. This includes: 1) Having a variety of housing types for all types of residents, regardless of age, ethnic, racial, cultural or socioeconomic background. A diversity of housing types should include apartments, town houses, manufactured homes, single-family housing, public-assisted housing and low- to moderate-income housing, and rental and owner-occupied housing. 2) Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life-cycle needs of all income levels, those with special needs and nontraditional households. 3) The city will continue to provide dispersed locations for a diversity of housing styles, types and price ranges through its land use plan. 4) The city's long-term stability of its tax base depends upon its ability to attract and keep residents of all ages. To do so, the city must insure that a diverse mix of housing styles is available in each stage of the life cycle of housing needs. 5) It is on a collector street and is near an arterial street, parks and open space. 2. Approve the zoning map change resolution attached. This resolution changes the zoning map from Single Dwelling Residential (R-1) to Multiple Dwelling Residential (R-3) for the property located at 935 Ferndale Street. The city is making this change because: a. The proposed change is consistent with the spirit, purpose and intent of the zoning code. b. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. Summerhill of Maplewood 9 September 21, 2004 c. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. The owner plans to develop this property for multiple-dwelling senior housing. 3. Approve the site plan, building elevations, and photometrics plans date-stamped September 10, 2004; for the 44-unit, three-story Summerhill of Maplewood senior housing cooperative to be located at 935 Ferndale Street. Approval is subject to the applicant doing the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1) Revised grading and drainage plan for the three-story building. 2) Revised landscape plan for the three-story building as follows: a) Locate and protect existing nature center trees adjacent to the site. b) Expansion of the nature center oak savanna a few feet into the Summerhill property with the addition of large red or white oak trees. c) Rain gardens planted in the storm ponds. d) Allocation of at least 1 percent of the overall construction cost to trees. e) Barberry shrub replaced with an alternative shrub. f) The addition of a native butterfly garden. 3) Revised building elevations showing the following: a) Gazebo/porch located on west side of the building. The gazebo and porch must be constructed of quality building materials, screened, and be consistent with the proposed senior cooperative building. b) Front entry overhang with a clearance of at least 12 feet to accommodate ambulances and fire vehicles. The front entry must be constructed of quality building materials and be consistent with the proposed senior cooperative building. c) Screen porches for all 44 units. d) Consistent building and color elevations showing additional dormers and porches on the east and west elevation. e) Screening of all exterior mechanical equipment from surrounding residential properties. Summerhill of Maplewood 10 September 21, 2004 The north elevation revised to reflect the change in the driveway location. 4} Site plan to scale ensuring a 15-foot setback from the parking lot to the right-of-way; construction of 14 northerly parking stalls and 12 southerly parking stalls designated as "proof-of-parking"; Harvester Ave. driveway lining up, to the extent possible, with the existing driveways across Harvester Avenue; trail grading width reduced to ensure no disturbance of nature center trees; no trail access to Nature Center; interior sidewalks leading to exterior sidewalks; play area. 5) Registered land survey of the property. 6) Watershed district approval. 7) Building material samples. 8) A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cast of the work. c. The applicant shall complete the following before occupying the building: 1) Replace any property irons removed because of this construction. 2) Provide continuous concrete curb and gutter around the parking lot and driveways. 3) Install all required landscaping and an in-ground lawn irrigation system for all landscaped areas. 4) Install all required outdoor lighting. 5) Install all required sidewalks and trails. d. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. e. All work shall follow the approved plans. The director of community development may approve minor changes. Summerhill of Maplewood 11 September 21, 2004 CITIZEN COMMENTS I surveyed the owners of properties within 500 feet of this site as well as properties outside of the 500-foot area if requested. Of the 68 surveys sent, 20 were returned, of which 4 were in favor of the senior housing project, 12 were in favor of senior housing but had concerns about the project, and 4 were opposed the project. (Comments were received after review of the original four- story building.) In Favor Alvin & Dorothy Geerdes, 987 Glendon Street North: We have been retired for 10 years and have lived in the same house for 40 years. We have a strong attachment to the area because it is so close to everything, 3M, schools, churches, shopping, freeways, etc. Our house is not too large and we're ready to rid ourselves of the maintenance requirements. We attended the June 17th meeting at Transfiguration and are excited about the proposed development. The units seem to be adequate for our needs and somewhat reasonable in price. We hope the project will proceed as scheduled and we believe the building will be a plus for the community. We intend to be at the council meeting to monitor the progress. 2. William & Marlene Fye, 973 Glendon Street North: We are firmly in favor of this project and highly recommend Maplewood to okay its plans. This is a very attractive and meaningful addition to the neighborhood. We look forward to meeting many new seniors to our neighborhood. 3. Jean Hoffer, 973 Ferndale Street North: I received the notice over the weekend that the Transfiguration school might be sold and a senior cooperative building would be constructed. How would I get information on this senior building as to how much a unit would cost and how to get signed up for a unit? My folks are elderly and might be interested. 4. R.E. and Renee Sauerbrey, 1000 Ferndale Street North: This is such a great thing for our neighborhood. My husband has lived here since he was 7 years old. He is now 63 years old and we have been in our home for 38 years. It would be so nice for us to move into a place like this and stay in our neighborhood. In Favor with Concerns Luis Lopez, 2523 Harvester Avenue East: I have a few concerns, first of all, special assessments and property taxes. In the flier I received there was no mention of assessments (so far) or whether property taxes would increase. I would like this issue clarified. Secondly I live at 2523 Harvester Avenue and I do not want the increased traffic. The flier mentions that the development will result in less traffic. For one, I don't believe it and I'm sure there are no studies that say it would be true. It bases it results from when the school is open, not in the evenings or the weekends or during the summer when school is out. I see very few cars during these times and that cannot be said when there is an apartment complex in the neighborhood. Lastly, if this development comes to pass, why must it be a four floor building? I would rather look at a two or three story building. () Kate Lopez: I would like to express my families concern over the proposed building of the Summerhill of Maplewood Development on Harvester Avenue. We are relatively new to Summerhill of Maplewood 12 September 21, 2004 Harvester Avenue and one of the reasons we chose to move to this area of Maplewood was for the quiet area. I know your assessment of the street traffic will not increase the traffic. The bus traffic was during off times of the day, I am not home during school hours and my two young kids were at daycare. Now with this increased traffic and our daughter starting kindergarten this year she is going to be more at risk with the increased car volume. Nothing against older people. Some day it's going to be me but some of them should not have a driver's license. I don't want to have to worry every day she gets on the bus, if someone is going to forget to stop for the bus and not see her cross the street. If you have ever spend time on Harvester Avenue, we have so many people using it as a short cut to get to Century Avenue because they do not want to have to wait at the stoplight at Stillwater and Century. People don't drive slow on Harvester Avenue, everyone is in a hurry to get somewhere. There are young kids who live in the area and it's just a matter of time before someone gets hit because of the increased traffic. We are not opposed to the building but we would like to see it in a smaller scaled back version. David Schultz, 2651 Midvale Place East: Too many times once a project like this is complete the landscapes are allowed to deteriorate. Management must be held accountable to maintaining the grounds as proposed. Dead plant material and weeds cannot be tolerated. Gail Zaun, 2658 Harvester Avenue: I live at 2658 Harvester and was unable to make the June meeting regarding this project. Maybe my question was answered then, but I will ask it again. My concern is the rezoning. How much of this area is going to be rezoned? I wouldn't want to see the whole neighborhood rezoned and have it fill up with multi-family dwellings, which seems to be the new trend. And how will this affect our property taxes? Your letter said the question was asked but it doesn't include the answer. Sue Forrest, 2515 Harvester Avenue East: I am for the proposal, but would like to share a couple of concerns I have...) live very near the proposal site on Harvester.. so I am concerned about the traffic all year long...) know there is more traffic now during the school year, however, this will be all year long... But what I do oppose is the height of the building for this area... I feel that 3 stories would be tall enough...l am totally against 4 stories...especiallyfnr the neighbors who live across the street from this building. They would be without any sunshine half of the day. And I would like to know how this would effect my property value...We just built our house 3 years ago on Harvester, and I am very concerned about what this will do to our property value in this area...) would also like to attend the city council meeting however, I fail to see when or where it would be... Please let me know when it would be. Thank you. Dave Picard, 2672 Harvester Avenue East: After several conversations with my neighbors I have come to the conclusion that the project is favored if the height of the building was not four stories tall and mature trees were used in the landscaping. 6. Jeff & Elizabeth Kringle, 910 Ferndale Street North: We received your survey, dated July 30, 2004. We wish to be included in the information about the upcoming city meeting that discusses this issue. We have two issues with the proposed development of the 935 Ferndale Street North property. 1. We are not in favor of the four-story construction. We feel four stories is too tall large and will detract from the natural beauty and general elevation of the neighborhood. It will stick out too much. We would be amenable with a three-story structure. A two-story structure would be optimal and fit best into the Summerhill of Maplewood 13 September 21, 2004 neighborhood. 2. We are not in favor of the main entrance to the facility being on Ferndale Street North. We propose that the main entrance be on Harvester Avenue for the following reasons: 1. Harvester Avenue is a direct link to and from Century and Stillwater Road/Highway 5. Ferndale is not a direct link. 2. Harvester Avenue @ Century Avenue has the stop/go lights, which control the flow of traffic into the neighborhood. 3. We don't agree that the traffic to and from this facility will be minimal. 4. Our understanding when the roads in this area were resurfaced a few years ago, that more federal/state funding were received for the resurfacing of Harvester Avenue because it is a thoroughfare to and from the school and into the neighborhood. During the resurface project Harvester Avenue was widened and more sophisticated curbing was installed with the intention of having it bear the majority of traffic into the neighborhood. For the resurfacing project all residents were assessed some $4,000 however, the residents on Harvester Avenue received $8,000 worth of work done on the street fronting their homes. Harvester Avenue is literally twice the street Ferndale Street is. As such, the same reasoning should be applied to the building of this structure, so that it fronts Harvester Avenue. We understand and are in agreement that this survey response becomes public information. We agree that this is the right type of development for this neighborhood, with the exceptions noted above. 7. Abigail Bour, 957 Edith Street: (Refer to Ms. Bour's a-mail attached.) 8. Chris Reeves, 2654 Brand Street: (Refer to Mr. Reeves' correspondence attached.) 9. J.M. and Zoe Hruby, 2659 Harvester Avenue: (Refer to Mr. and Mrs. Hruby's a-mail attached. ) 10. Janel and John Heroff, 940 Ferndale Street North: (Refer to Mr. and Mrs. Heroff's correspondence attached.) 11. Mark McKenzie, 2676 Harvester Avenue: (Refer to Mr. McKenzie's a-mail attached.) 12. Jesse Sampair, 2658 Midvale Place: (Refer to Jesse's a-mail attached.) Opposed 1. Peter Feist, 950 Ferndale Street North: As owner of 950 Ferndale Street North, I am not in favor of a four-story building proposed at 935 Ferndale Street North. This does not belong in this single-family home neighborhood. I am especially opposed to having balconies overlooking my property restricting my privacy. 2. Margaret Kunde, 937 Glendon Street North: Do not approve this please! This would change the neighborhood from a quiet family dwelling to a busy commercial type of street of which there are already too many! This large building belongs in a different type of neighborhood than this. This area is unique and there are too few spots left for normal families to live in peace & quiet. There should be family homes built here instead. I am opposed to this because of the height. The height would block out the sight of sunrise for some and sunset for others. It would darken all surrounding homes and be an unacceptable sight from the nature center that shows us the beauty of nature. Not the way humans are robbing us of the beauty of nature. I am opposed to the water run off Summerhill of Maplewood 14 September 21, 2004 into the nature ponds that are able to stop run off from homes but not such a large building with so many occupants. The sewer system hardly handles homes here as we needed to have drainage spots put in all lots with wild flowers to cover up the large drains. The cost to all surrounding homeowners would be too high as we just had all our roads redone at a large expense and the equipment needed to build this building would certainly damage them. Even to the need to repair or resurface them and all the other unseen so called needed things by all these people the curbing and etc. We simply cannot afford any more raise in any type of taxes or unseen expenses! Our loss of privacy which is why we all love living here now would be overwhelming with traffic alone both cars and people walking by and driving constantly. The upper floors will all be able to see into our back yards even and much more! Who among you would want this enormous building with numerous people no matter what their age across from your house? Think of that or even in your neighborhood! Thank you for reading this and I hope you will consider all of these comments. Joe and Mary Erickson, 932 Ferndale Street North: (Refer to Mr. and Mrs. Erickson's correspondence attached.) 4. Dan Zschokke, 924 Ferndale Street North: (Refer to Mr. Zschokke's correspondence attached.) Summerhill of Maplewood 15 September 2l, 2004 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 2.2 Acres Existing Land Use: School SURROUNDING LAND USES North: Single Family Houses South: Maplewood Nature Center East: Single Family Houses West: Single Family Houses PLANNING Existing Land Use Plan: School Existing Zoning: Single Dwelling Residential (R-1) Proposed Land Use Plan: High Multiple Dwelling Residential (R-3H) Proposed Zoning: Multiple Dwelling Residential (R-3) CRITERIA FOR APPROVAL Land Use Plan Change: There are no specific criteria for a land use plan change. Any land use plan change should be consistent with the goals and policies in the city's comprehensive plan. The land use plan has eleven general land use goals. Of these, three apply to this proposal including minimize land planned for streets, minimize conflicts between land uses and provide many housing types. 2. The land use plan also has several general development and residential development policies that relate to this project including: Transitions between distinctly differing types of land uses should not create a negative economic, social or physical impact on adjoining developments. b. Include a variety of housing types for all types of residents, regardless of age, ethnic, racial, cultural or socioeconomic background. A diversity of housing types should include apartments, town houses, manufactured homes, single-family housing, public-assisted housing and low- to moderate-income housing, and rental and owner-occupied housing. c. Protect neighborhoods from encroachment or intrusion of incompatible land uses by adequate buffering and separation. The housing plan also has policies about housing diversity and quality that the city should consider with this development including: Summerhill of Maplewood 16 September 21, 2004 a. Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life-cycle needs of all income levels, those with special needs and nontraditional households. b. The city will continue to provide dispersed locations for a diversity of housing styles, types and price ranges through its land use plan. c. The city's long-term stability of its tax base depends upon its ability to attract and keep residents of all ages. To do so, the city must insure that a diverse mix of housing styles is available in each stage of the life cycle of housing needs. Rezoning: Section 44-1165 of the Zoning Code requires that the city council make the following findings to rezone property: 1. The proposed change is consistent with the spirit, purpose and intent of the Zoning Code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. Design Review: Section 2-290 of the city code requires that the CDRB make the following findings to approve plans: 1. That the design and location of the proposed development and its relationship to neighboring, existing or proposed developments, and traffic is such that it will not impair the desirability of investment or occupation in the neighborhood; that it will not unreasonably interfere with the use and enjoyment of neighboring, existing or proposed developments; and that it will not create traffic hazards or congestion. 2. That the design and location of the proposed development is in keeping with the character of the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive development contemplated by this article and the city's comprehensive municipal plan. 3. That the design and location of the proposed development would provide a desirable environment for its occupants, as well as for its neighbors, and that it is aesthetically of good composition, materials, textures and colors. Summerhill of Maplewood 17 September 21, 20D4 Application Date We received the complete applications and plans for this development on July 23, 2004. State law requires that the city take action within 60 days of receiving complete land use applications unless the applicant agrees to an extension. Because of revisions made to the building by the applicant, the applicants have agreed to extend city review until September 27, 2004. P1Sec25\Summerhill of Maplewood Attachments: 1. Applicant Narrative 2. Location Map 3. Zoning Map 4. Land Use Map 5. Existing Conditions 6. Original Site Plan 7. Original Grading Plan 8. Original Landscape Plan 9. Original Building Elevations 10. Revised Site Plan 11. Revised Building Elevations 12. Driveway Map 13. Comparison Cross Section 14. Nature Center Review 15. City Engineering Review 16. Fire Marshall Review 17. Building Official Review 18. Neighborhood Comments 19. Neighborhood Petition 20. Land Use Plan Change Resolution 21. Zoning Map Change Resolution Summerhill of Maplewood 18 September 21, 2004 Attachment I PROPOSED SUMMF.RHiLL OF MAPLEWOOD DEVELOPMENT Background Quite some time ago, Transfiguration Church began experiencing over capacity and operational issues relating to their school. The school operations are divided between two campuses with students in grades K-4 going to class at the building located at 935 Ferndale and grades 5-8 attending class in the facility adjacent to the church itself. It became evident that the two campuses needed to be combined into one for a number of reasons all relating to a positive and effective educational experience for the students as well as the long-term feasibility of this educational opportunity that has proven to be such a strong value to the community. In response to this need, the Church established an Expansion Committee to review the situation and to identify and explore various options, with an emphasis on finding a buyer who is willing to pay a reasonable price for the parcel as well as providing a benefit to the overall community. After several months of hazd work and diligence and hearing from and interviewing several potential developers, this group of volunteers recommended to Farther Bob Hart and the Church Council that Nichols Development, LLC should be selected as the purchaser so that they could build a senior cooperative building. Nichols Development, LLC was chosen by the Church for their quality work, experience (they have financed over 27 senior cooperatives and personally developed three others), and their willingness to adapt their concept to a smaller redevelopment/in-fill site. Nichols Development, LLC, formed in March 2000, is a developer with a broader perspective and a deep understanding of both the development and financing sides of the business and operates in the following areas: • Land and. site location and acquisition; • Demographics ,research and marketing; • Site planning and development; • Innovative and effective negotiations with municipalities; • Overall project management and direction; and • Management The Church and its leadership are very excited to be able to be a part of adding to the number of senior housing units to the community and Nichols Development is pleased with the opportunity to be part of the Maplewood community. Nichols Development takes pride in listening to the communities in which they build as well as the surrounding neighbors and, as a result, numerous changes were incorporated into this project's design that has changed it from being a very good proposal to one that is outstanding. Proposed Project Nichols Development is proposing to build athree-story, 44-unit senior cooperative building that would be restricted to individuals age 55 and older. A cooperative is ownership housing that provides maintenance-free living, while guaranteeing awell-maintained building (inside and out). It is financed through a 40-year HUD-insured mortgage. The insurance by HUD allows for a lower interest rate that benefits the seniors purchasing homes in the development by making it even more affordable to them. Cooperatives also become increasingly affordable over time (individual units will appreciate at apre-established rate - 2.5% per year in the case of their Summerhill of Apple Valley cooperative -compared to recent 20% annual appreciation in single family homes in the neighborhood). The reality from other cooperatives in similar areas of the 19 APPLICANT NARRATIVE metro is that seniors from the neighborhood move in to these cooperatives and free up more single family housing stock for families. The development will have a strong team of experience bringing this cooperative to reality, including the architects at Miller Hanson Partners and the general contractor will be Frana and Sons, Inc. Furthermore, once the building is open for occupants, Ebenezer, who have been working in the field of senior services since 1917, will be the designated building management company. In order to bring this high-quality, yet affordable, senior housing to this unique site in Maplewood, a few actions by the City will be necessary, including a change in zoning as well as the designated land use. This development of senior ownership housing and will provide great value to this neighborhood and the City as a whole. The building would feature: • 1 and 2 bedroom homes, including many with dens; featuring full kitchens with standard equipment as well as dishwashers, disposals and microwave ovens, large bedrooms and living areas. • The breakdown of unit types, as proposed, would be: 1 Bedroom/1 Bath - 12 1 Bedroom+Den/1 Bath - 14 2 Bedroom/2 Bath - l8 • Amenity areas for cooperative residents, such as a community room, woodshop, library, game room, exercise room, etc. • Underground parking. • Extensive landscaping and restoration of green space on the site as well as maintaining a play area for the children in the neighborhood as well as the grandchildren of the cooperative's owners. • The green area for the site would increase from now what is estimated to be about 23% up to nearly 56%. Furthermore, a strong and ongoing relationship with the Maplewood Nature Center is desired through activities such as design and planting of the proposed rain gardens that will handle water run-off. • The exterior will be created of handsome and low maintenance materials of brick and James Hardie cementitious siding, and metal facia and will be enhanced by extensive high-quality landscaping. The exterior design will have a human scale and will fit well into the surrounding neighborhood. This project would provide: • an alternative living arrangement for seniors who want to remain in the neighborhood • ownership housing • housing that is affordable over the long-term • multi-family senior housing on one of the few sites in the neighborhood that is appropriate for such a development Parking and Traffic This proposed senior cooperative development would have at least 62 underground parking (possibly as high as 67 is space set aside for mechanical is not needed) spaces for use by the 20 owners as well as 26 surface parking spaces in the front of the building. In regards to traffic, this senior housing development will likely result in less traffic than the property's current use as a school when you take into consideration the number of daily trips resulting from school staff; school buses, parents driving students to and from school as well as visitors. Actiou Requested In order to bring this quality senior cooperative housing development to fruition, Nichols Development, LLC, in partnership with Transfiguration Church, has submitted the following applications to the City of Maplewood for review and consideration: • Comprehensive Plan Amendment to change land use classification from School Multi-Family • Rezoning to change zoning from School to Senior Housing Cooperative/Multi- Family • Community Design Review Board for review of project design details • Project Sign Placement to promote this development in the City of Maplewood. Community Tnput On Thursday, June 17, 2004 at 7:00 p.m., Transfiguration Church hosted a meeting, at the school site itself, of the neighbors residing around this property. Written notification was sent to all the property owners within 500 feet of the parcel. At that meeting, of which approximately 20 - 25 people attended, Father Bob Hart described the process of why the Church has chosen to sell the property and why they selected Nichols Development to build a senior cooperative on the site. Tim Nichols, President and CEO, and Chuck Armstrong, Director of Business Development described the history of Nichols Development and their work and explained the nuances of a senior cooperative. They were assisted by their azchitect, Link Wilson, from Miller Hanson Partners. The meeting went very well and a great number of questions were raised from which interactive dialog resulted. With the exception of concems that this development would unfairly increase property taxes for the neighboring homes as well as if this would result in any assessments, of which there would be none, the meeting was very positive and at least two of the attendees later contacted Nichols Development and inquired about purchasing a unit in the proposed building. Since that time, one residence has raised questions regarding what is being proposed and why amulti-family building is being considered for the site rather than single- family homes. Staff of Nichols Development met with these neighbors and discussed their concerns and both sides agreed to maintain an ongoing dialog as the project proceeds through the review and approval process. Following the August 16 Planning Commission meeting and in an effort to address the concerns raised by some of the neighbors as well as to clarify some facts regarding the proposed project, Transfiguration Church hosted a second community meeting, once again at the school site, on August 31. At that meeting, which around 50 people attended, Father Bob Hart and the Nichols Development team had a productive dialog with the attendees that lasted approximately 2 hours and, as a result, believe that all reasonable questions were addressed and concerns resolved. 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Y.owwi .e.-m„p,.m N,.e, z c~ Poe 1 I 1 I I I I I ~ I ~ 1 J . ~ j\ l I ,~~ I I I N I w i I I 'i I _ I s I ti I f I I I ~~ I I I ~\ '~ IJ I} II I I I ~ ~~ ~ ~~ I\ I~ I .r' _ ~ ORIGINAL LANDSCAPE PLAN (FOUR-STORY BUIDLING) Attachment 9 EAST 1:9D NORTH i~ao W EST 1:40 ORIGINAL BUILDING ELEVATIONS 29 (FOUR-STORY BUILDING} IfG(`VE'S~~f ~Ve~ Attachment 10 s -c t ----4~ L REVISED SITE PLAN 3C~ (THREE-STORY BUILDING) Summerhill - Maplewood M„~;,,,~, MATi~S Attachment 11 WEST REVISED BUILDING ELEVATIONS (THREE-STORY BUILDING) Attachment 12 zso~ ~-. r 3 ~ ~~ ~_ ~S i i 3V' ~' ~~ r ~~~a ~ ~~~~ ;gip <..z11 \ ,a ~, ~ N 's~`°Qo~~ar b i ~~ o p~~ r U1 940 N W E rivewa a S 32 Attachment 13 r" ~ y1. ~v~~~~ Q S~~~cN~~~, COMPARISON CROSS 33 SECTION ~1 Si~I~IG--F~1m~~Y I~EVEL.eP,'~'~Etvi , ~'-J hno.SE ~ZF.S> Attachment 14 Memo To: Shann Finwall From: Ann Hutchinson t:C: Nature Center Staff Dnte: 8/9/2004 RM Proposed Summerhill of Maplewood Development Shann, here are our comments and concerns regarding the proposed development on the Transfiguration property adjacent to the Maplewood Nature Center_ Our first choice would be to have someone use the existing building; and landscape to reduce the impervious surfaces( parking lot). Second choice, would be to see the area use as single family housing as it is currently zoned-why not small one-two story starter homes for either seniors or singles. Third choice would be this collective housing but only at ivoo or at most three stories high. I think that four stories is too high for the neighborhood. Three would be heifer -but not in the c-shape section they propose -keep it to the existing shape to reduce impervious surfaces. Things we like about the plan: Returning the parking lot to green space. The rock construction entrance (on erosion control plan). Using their own land to take care of the storm water run off -especially in the form of rain gardens using Minnesota native plants. (This should he designated as such on the landscaping plan-see comment 13 below.) Concerns about the plan: 1. The building is too high. However, it would be better to retain the existing shape rather than create more impervious surfaces for water to run off. Can the building be three stories high and retain its shape or something close to it? 2. The underground parking entrance we believe would better protect the nature center if it were on the north side rather than the south side. This would also protect the view for residents looking to the nature center. 3. It would be helpful to have the engineers do a volume calculation of the water that will come off the site down Ferndale. We already have a problem with excess water fknuing down the hillside on the street to the raingarden, then washing over and eroding the trails. We want insurance that this problem will not be exacerbated by the parking lot- another reason to move the parking bt to the north. Another option would be to move the whole building including the drive to the north several feet. NATURE CENTER REV 1 E W (BASED ON THE ORIGINAL 34 FOUR-STORY BUILDING SUBMITTAL) 4. The Landscaping plan shows a pipe draining storm water from the parking lot grate to the nature center hillside. This is completely unacceptable. We suggest the runoff from the grate be directed to a rain garden on the developments own property, not the nature centers properly. It would be even better if this driveway were not so close to the nature center property line. 5. I have questions about Michael lane -has it been formally vacated by the city? If so how much does the nature center retain, and how much does the development retain? We may need to do a more accurate survey of the property line. The fence is not actually on the property line - I believe the city owns several feet on the north side of the fence. This needs to be determined. 6. Where exactly are the storm water down spouts for the building and where is that water being directed? This should be noted on the plan. Hopefully all are being directed into grass, or vegetated areas, not pavement or the nature center. Would the development consider the use of rain barrels or cistern? 7. Although the legends indicate that there are tree lines none are actually shown on the plans. Please show them. We also suggest a tree locate along our fence line to delineate existing mature trees. How will the company protect the trees during construction? How will digging for underground parking affect the trees? This is another reason to move the drive farther from the property line; preferably to the north east comer of the lot. These trees are crucial to aesthetically buffer the proposed structure. 8. It would be wonderful if we could extend the Oak forest a few feet onto the property as part of the landscaping plan. This would allow extra buffering of the building from the view of folks on the opposite side of the pond. And would also be extra protection incase any of the existing trees would succumb to disease or construction damage. The trees should be tall trees like red or white oak or basswood. 9. Will the existing parking lot be replaced? Can all the new construction be done with out affecting the fence or spilling over onto nature center property. The current erosion control plan shows the fence line being disturbed due to the pipe from the driveway grate. We would prefer no disturbance of the nature center property. 10. Consider offering an alternative to open decks on the apartments facing the nature center. The nature center allows little or no control of mosquitoes. Screen porches might be a good option. 11. Currently there exists an dd storm water drainage system from the school to the nature center hillside (similar to the one proposed) Can the city arrange some kind of clean up of the old cement culvert, and officially close up that pipe? City engineers have seen that area. 12. We ask that barberry be eliminated from the landscaping plan. I believe Ginny sent their landscaper a list of invasive species not 1b use, but am not sure if that was on the list. Consider adding a Native Prairie Butterity garden to the plan. 13. We hope that the storm water ponds will be planted as rain gardens, or with deep rooted native plants, as this will fit in better with the neighborhood, and provide better infiltration. The nature center will be happy to help plant the gardens with school children as part of our educational storm water program. I hope this helps, and please call should you or anyone have any questions! ANN • Page 2 35 Engineering Plan Review Attach~~~ent 15 PROJECT: Summerbill of Maplewood PROJECT NO: REVIEWED BY: Erin Laberee, Maplewood Engineering Department DATE: August 6, 2004 Nichols Financial Development and Transfiguration Church are proposing to develop 935 Ferndale into a senior building with 52 units and 61 underground parking stalls. The Maplewood Nature Center is located directly south of the proposed development. Currently, there is no storm sewer or ponding on site and a majority of the site is impervious surface (parking lot and buildings). The developer is proposing to construct a pond to treat runoff from the site. The following issues shall be addressed: Drainage 1. Runoff from a portion of the driveway is proposed to outlet info the nature center, via storm sewer. There is an existing erosion problem on the north slope of the nature center property. The engineer shall revise the plans to avoid direct discharge of storm water runoff into the nature center property. No pipe outlet will be permitted on Nature Center property. 2. The proposed pond outlet is shown to connect into an existing manhole at the corner of Glendon Street and Harvester Ave. The proposed storm sewer should connect into the existing catch basin on Glendon St. to eliminate disruption of the street. The drainage calculations show that the post development runoff rate and the volume of runoff discharged from the site are greater than predevelopment conditions. The engineer must design the storage and treatment facilities to reduce the runoff rate and the volume of runoff discharged to be less than the predevelopment conditions for the 10-year and 100-year storm events. Infiltration basins or other best management practices are recommended to meet this requirement. If additional Best Management Practices are not used and the NURP pond remains the only treatment for storm water runoff, it must be designed to meet NURP standards. The pond must include a 10-foot safety bench around the entire pond. The pond must meet NURP removal rate requirements. The NURP pond must remove 80% of the total suspended solids and 60% of the total phosphorus. 4. The engineer shall provide a detail for the pond outlet. CITY ENGINEERING REVIEW (BASED ON THE ORIGINAL 36 FOUR-STORY BUILDING SUBMITTAL) 5. An emergency overflow Swale shall be constructed. The overflow Swale shall be lined with a permanent soil stabilization blanket, (Enkamat, NAG C350 or equal). Indicate emergency overflow elevations on the drawing. 6. Note the NWL and HWI, on the plans. Grading 1. The developer must contain the grading within the property limits. There shall be no grading allowed on the Maplewood Nature Center property. 2. The engineer shall note the top and bottom elevations of the proposed retaining walls. A building permit will be required for the proposed rctaining wall greater than four feet high. A plan and a specific soil stabilization detail for the wall design will be required as part of the building permit. Landscaping 1. The engineer shall specify a native seed mix and planting plan to be used around the pond. Misc 1. The developer shall provide sidewalk connections from the building to the proposed sidewalk along Glendon St. and Harvester Avenue. 2. The applicant shall submit plans to Ramsey Washington Metro Watershed District for their review and approval. A NPDES construction permit will also be required from the MPCA. 37 Attachment 16 Project Review Comments Date: August 4, 2004 From: Butch Gervais, Fire Marshal Project: Sr. Apat~tment Complex (435 Ferndale) Building: Apartment Planner: Shame Finwall Comments: 1. Monitoring all parts of the fire protection system and fire alarm systcm will he required 2. Maintain 20 foot emergency access clearance to the building for emergency vehicles 3. hlstallation of fire protection systcm (NFPA li) 4. Installation of fire alarm system (NFPA 72) 5. Location of fire protection needs to he accessible and clearly marked 6. Standpipes for fire department use only placed in stairwells from garage to top floor 7. Pere Department lockbox required to be mounted on the building the form for the lockbox can be obtained Iiom the Pire Marshal Any questions or concerns please contact me. Butch Gervais, Fire Marshal City of Maplewood (651)-249-2804 FIRE MARSHALL REVIEW {BASED ON THE ORIGINAL 38 FOUR-STORY BUILDING SUBMITTAL) Attachment 17 Mcmo Date: July 30, 2004 To: Shann Finwall, Assoc. Planner From: David Fisher, Building Official Re: Transfiguration Church, 935 Ferndale Street An architect v<~ill be required to provide a detailed code analysis to verify the type of construction, occupant load, exit width, bathroom counts and other information required by code. The building will be required to be 100 percent in compliance with the 2000 IBC and the Minnesota State Building Code. "This building will. be required to he 100 percent in compliance with Minnesota State Building Code 1341 Accessibility. Provide Fire Department access around building. Van accessible parking may he required in the under ground parking. The building is required to be sprinklered per NFPA 13 and to have a fire alarm system per NFPA 72. BUILDING OFFICIAL REVTEW (BASED ON THE ORIGINAL 39 FOUR-STORY BUILDING SUBMITTAL) Page 1 of 1 Shann Finwall Attachment 18 From: It Figures of Maplewood, Inc. [itfiguresofmaplewood@worldnetatt.net] Sent: Monday, August 02, 2004 11:32 AM To: Shann Finwall Subject: Transfiguration School Comments Hello I have read through the information that you sent regarding a senior coop being built in our neighborhood. First and foremost, I do not object to the Senior coop. I do not believe that this building will have any negative effects on us financially. If we can achieve no tax increases as a result along with a higher value home due to the new construction, then I would welcome this coop. However, putting financial values aside, I don't necessarily want to look at a 4 story building in my neighborhood. I do not want any type of apartment, coop, 4-plexes, condos or any of that. I would rather have the developer purchase the lot and sub-divide it and put new homes on it instead. I feel the neighborhood would be a great place for new homes. I would think that this type of use for the lot would also increase the values on our homes. Another alternative would be for the city to purchase the lot and create a park for our children to play at. Currently, this is where they go to play. Our children would not have a neighborhood park if the one at Transfiguration is torn down. We do not allow our children to cross the busy Stillwater or McKnight to get to the parks across the way and as the nature center is a wonderful, peaceful, place to visit. It is not a place for our children to play. I understand an undertaking like this is probably not financially possible and it would certainly create more assessments. Before the senior coop is approved, I would hope that some alternatives such as these were looked at for a park or a few more homes on the lot would more asthetically pleasing than a 4 story building. Abigail Bour 957 Edith Street Maplewood, MN 55119 (651) 739-1415 FREE Emoticons for your email! Click Here! ~ ` ~ ~ 'Gl NEIGHBORHOOD COMMENTS (BASED ON THE ORIGINAL 8/3/2004 40 FOUR-STORY BUILDING SUBMITTAL) Dear Shann, 03 August, 2004 My name is Chris Reeves, my wife Tina and I live at 2654 Brand Street along with our four children ages 11, 9, 7, and 3. I would like to give you a quick history of myself I grew up at 2566 Stillwater Road, attended Transfiguration School as a child in the same classes as City Council member Jackie Monahan-Junek and currently live only feet away from this proposed project. As you can understand, I along with my family love this neighborhood and the Nature Center which our property abuts. My entire life of 42 years has been spent within a one block radius of Transfiguration School. This will be a big change for all involved and implore you and all others with the Community Design Review Board will take our opinions and/or suggestions seriously as we in the neighborhood will have to continue living with the decisions that are made, the developers will have moved onto the next project. In reading the Proposed Development Summary there are a few points I would like clarified. I quote: 1) "finding a buyer who is willing to pay a reasonable price for the parcel" What do we mean by reasonable. Relative to what, the size of the project? 2) "providing a benefit to the community" ``provide great value to this neighborhood and the City as a whole." Please quantify these statements, because I also believe 8-10 single family homes qualifyjust as well. The concept as a whole we feel is a sound and good use for the property with some reservations. It is much better than Multi-Family low income alternatives. We understand the existing school, convent, and parking lot can not be razed and cost effectively build only 8 single family homes. That said, the scale of the project seems excessive. A four story complex is much too much. We would not be in favor of approval of the conditional use permit. Although the rezoning from R-1 to Multi-Family is acceptable. There are also concerns related to the claims that a 52 unit housing complex with support staff will have LESS TRAFFIC than an underutilized school which operates only nine months per year. I'm sorry but B.S. When planning for 109 parking spaces we find it hard to compare to an Elementary school with maybe a dozen teachers who drive, bus service for most students, some 41 parents driving, and visitors. Let us compare, 52units- not every resident will drive, but most will, some may have more than one car (husband, wife), service and support staff, deliveries and visitors. Our main concern revolve around these traffic claims, the impact on the Nature Center water quality and the traffic on Brand Street. Currently the school traffic via Harvester Avenue which was built with curb and gutter, striped shoulders for pedestrians and bicyclists, and a stop light at Century Avenue. Harvester is a main artery meant to handle traffic volume and dispersal. SAFETY The design plan shows the entrance for the entire facility on Ferndale street. This means all traffic coming and going to the south and east will be utilizing Brand Street which is not as safe as Harvester Avenue. Ferndale turns into Brand Street at a 90 degree angle at the bottom of a hill, the comer is posted at 15 MPH, but many have gone through the corner, most at night, many in icy conditions, and one young girl last year actually smashed through the fence of the Nature Center. Currently only school busses with pick-ups on Brand Street use Brand Street. If the schools entrance was on Ferndale as the Summerhill proposal is we are sure traffic patterns would be totally different. ENVIRONMENTAL Femdale and Brand Streets were reconstructed about four years ago without curb and gutter, preferring the rain water gardens to handle runoff. The unplanned increase in traffic to this corridor will have adverse affects to the water quality of the Nature Center that is the focus of the neighborhood. We all know most vehicles leak fluids of some sort, be it oil, antifreeze, and other toxic liquids that will eventually end up in the rainwater gardens. Our proposed solutions for both safety and environmental issues would be as follows. Change the vehicle entrance for the parking garage to the north side, the same as the current use for the school. The underground parking would enter from north and the surface parking could be moved to the northeast corner of the property with the southeast corner held for reserve surface use. We know that Harvester was built as an arterial road with a wider right of way, curb and gutter, and is much safer to move traffic. At the west end of Harvester Avenue at Sterling Street the city constructed a large holding/filtering pond designed specifically to take road runoff and deal with the volume that curb and gutter can generate. The rainwater gardens do the same thing only on a smaller scale, but the Sterling/Harvester pond is perfectly suited to take the excess pollutants. 42 We are attaching revised site plans so you, the Planning Commission, and the Community Design Review Board can visualize our suggestions. We are looking forward to hearing from you and discussing this further. Sincerely, j _/ /~ ~ ~ Chris an Tina Reeves 2654 Brand Street Maplewood, MN 5119 Chris Home: 651-738-2503 ti12 P.M. Work: 651-490-4470 3 P.M. til 11 P.M. 43 ~, `\` 1 I I I I I I I I I I I 1 w I ; i 1 i I I ~ I I I I I I I I ~ I ~ I 1 I I 1 1 I r' 1 1 ~PS 1 I fi I 1 C2 ~ 1 / / yJS__~~ +C• +=Cr _~_ Sy 1 1~ I I ~' I I I I I I I I I I I I I I I 1 I I I 1 I I I I I I I I I I I I 1 I I I I I I I I I I I I °E Site Plan +` ~` PEP.b:IH^5 Vt~ ~ FAR+; ESTER AV'E. P2opo~,D 1 ~\ II 1 I ~ I = I i 1 1 u I I I 1 I I I I / I I I I ~ I 1 `i a I I I I ~T I I ~1. _~~ J+J`._~ ' ~ ~ 2C~ .~. by N W E S 1. ~ PEFi1:lN:5 YIE':ti' H.4=VESTEA kt'=, 1 .~., ~ \~ i r s ~,~ ~V i I i 1 I 1 1 I I 1 i I I i I I f I I I I I I I I 1 1 I I I I I I 1 I I i f I Site Plan 45 Page 1 of 1 Shann Finwall From: J. Hruby [jhruby@fredcomm.com] Sent: Wednesday, August 04, 2004 9:40 PM To: Shann Finwall Subject: Proposed Development Comments - 935 Ferndale Street Ms. Finwall, I would like to voice my concerns about the proposed development at 935 Ferndale Street in Maplewood. My wife Zoe and I own a house just down the block at 2659 Harvester Avenue. Specifically, our concems are: • Height of the proposed building - A four-story building is massively out of scale with the rest of the neighborhood. There is good reason far the three-story limit in the current planning restrictions-to keep buildings to a scale that is reasonable for the existing neighborhood. This concern is amplified by the fact that this four-story dwelling would sit on a hill above the Maplewood Nature Reserve. In my view, the height of this proposed building will impose on the peace of the Nature Reserve. . Number of units -Again, 52 units are simply out of scale with the current neighborhood. . Traffic - I do not agree that the proposed development will result in "less traffic than the property's current use as a school." Adding 50-80 cars to the neighborhood will result in a significant increase in traffic. Currently there is effectively no traffic for the four months of the year that the school is in recess. The traffic when school is in session amounts to only 10-15 cars per day on the average day, plus a few bus drop-offs per day. Obviously, traffic would increase dramatically were the restrictions to be lifted for this project. Only five years ago, the City of Maplewood closed the west end of Harvester Avenue with a cul-de-sac to solve the exact traffic problem that this large proposed development would now re-introduce to the neighborhood. As you know, the residents were assessed for the cost of this project and many of us were happy to pay because of the promise of calming what had become a significant traffic problem. Overall, I think there are positive aspects to this proposed development. It would supply housing to an important population. I simply think the scale of the development needs to be reduced to fit within the current zoning restrictions regarding height and the number of units needs to be lowered to reduce traffic congestion. Thank you for the opportunity to voice my concerns. Jason Hruby J.M. and Zoe Hruby 2659 Harvester Avenue Maplewood, MN 55119 Home: 651-078-0649 Mobile: 651-387-1233 8/5!2004 46 August 5, 2004 Dear Ms. Finwall, We received your information regarding the Transfiguration School proposed development and have significant concerns with the proposed project. We live at 940 Femdale Street N. We are directly across from the proposed entrance to the project so this project has significant impact on our home and property. We have the following reservations related to the proposed development. 1. We live in a neighborhood of single family homes. The homes surrounding the project area are all one or two story homes. In the neighborhood there is nothing over two stories. A four story fifty plus foot high building on that site is completely out of character with the surrounding neighborhood. 2. A four story building directly across the street with 25 balconies facing our home will significantly decrease our privacy not only in our front yard and our living room, dining room, and bedroom windows but because of its very height will also intrude on our privacy in the back yard. It will also block the afternoon sunshine that we value in the winter months and will have a negative impact on recent landscape projects that we have installed. 3. The front entrance is drectly across from our home. All traffic into and out of the complex will pass by our home and driveway. Parking on the property will be facing our living and bedroom windows with headlights shining in our windows after dark. When improvements were made to Ferndale Street we were told that curb and gutter were unnecessary on our streets because the traffic on Ferndale Street did not warrant curb and gutter and it was expensive. I believe with 52 units and a potential for 75 to 100 new individuals in that development that there will be a significant increase in the motor vehicle and emergency services vehicles in front of my home throughout the day and night. Harvester Avenue has curb and gutter and was designed to be the main thoroughfare connecting the neighborhood to major arteries. It would seem that the main entrance to the proposed development and the parking should also be on Harvester Avenue. 4. The statement in your enclosed literature proposed that there would actually be a decrease in traffic near the existing property related to the motor vehicle traffic from the school. I would counter that fallacious argument with the fact that the traffic for the school occurs within the 15 minutes before and after the start and dismissal of school classes. There is rarely evening or nighttime traffic, no weekend, traffic, and no traffic during the summer months when school is not in session. There is also no emergency services traffic, no one coming or going in the middle of the night as there would likely be with the senior housing. With the main entrance directly across from our home that is another issue with the peace, serenity, and privacy that we have enjoyed in this single family neighborhood for 29 years. 5. We purchased a home in this neighborhood 29 years ago because it was a neighborhood that was zoned single family residence. It was close to neighborhood schools and work. We have raised our children, paid taxes and stayed here because we have not found other residences in second tier suburbs that afforded the convenience, 47 privacy and livability that has existed for us in this Maplewood neighborhood. We feel that this project threatens that peace, privacy, and livability in our neighborhood. 6. We have significant concerns related to our property value should the proposed development be approved. We also have concerns related to assessments that may need to be done to up grade the existing streets to accommodate the traffic related to the development and the increase in property taxes that may ensue. 7. We have concerns related to the environmental impact that the size of this development will have on the Maplewood Nature Center. With the parking entrance so close to the Nature Center we have concerns with the run-off of petroleum products and exhaust from the cars in the development. It appears that one of the rainwater outlets on the south side of the building near the parking entrance goes directly into the Nature Center. 8. The overwhelming neighborhood sentiment when we canvassed our immediate neighborhood was not in favor of this proposed development in its present form. (We will have a copy of that petition available at the next meeting regarding this proposal. ) 9. According to the city web site, Maplewood has 956 senior housing units in the city of Maplewood. There are two senior housing facilities within 6 blocks of the present proposed development. We have nothing against senior housing. I do believe this project would have merit in Maplewood but not at this site in the size and scope described in the proposal related to Transfiguration's property size and our neighborhood. In closing, we ask you to sit down in your living room tonight, look out your window and imagine a four story building with 25 balconies looking back at you and then tell me that this is right for our neighborhood! We urge you to deny the present proposal because it is too big for the proposed site, does not fit the character or tenor of the established neighborhood, overall negative neighborhood sentiment, and issues related to privacy and traffic. Sincerely, ~~~ ~ ~ Janet & John Heroff 940 Ferndale Street N Maplewood, MN 55119 48 Message Page 1 of 2 ~~ Shann Finwall From: Mckenzie, Mark [Mark.MckenzieQgwest.com] Sent: Thursday, August 05, 2004 11:11 AM To: Shann Finwall Subject: proposed project on Harvester ave Good morning Shann, I wanted to share my thoughts, and those of my neighbors, about the proposed project on Harvester Ave. Unfortunately all of the information I have seen about this project has been provided by my neighbors as I have not received any notices or otherwise in my mail. As I understand it the proposed project would include: • removing the current school and buildings owned by Transfiguration church. . modifying the current site to accommodate multi family 1 high density housing • building a new structure including 1 level for parking and 4 levels for residences • creating residence for 50+ new housing units My concerns are about the impact of these changes to the neighborhood (traffic, noise, "style", traditions) and the size of the structure and it's impact on the views from the existing residences. As I review the neighborhood, for at least several blocks, the only structure that would be at a similar height would be the water tower at the Beaver Lake Elementary School site. If I am missing any other 4+ story buildings please let me know. As I see it there are a few 2 story structures within a few miles, and one at 2.5 stories, but that's about it. I would cerhainly enjoy an opportunity to better understand the proposed project. I am concerned that the proposal has become this mature without my neighbors and myself having heard about it. While I understand that the Church and the developers are looking for the greatest return on investment, and the city would be able to add 50+ more tax payers to the current base, 1 think the project I have heard about is just too large for this neighborhood. If the area is to be developed as high density housing I think it would be appropriate to make the project fit it's surroundings. I would not be in favor of any project that would place the tallest building in the area in the middle of an established residential neighborhood. Please reply or call me so that 1 can gain a better understanding of the proposal and where it is in it's decision making process. As I understand, there are variances required to proceed with this project, as proposed. My neighbors and I will want to be involved in those discussions. Thanks for listening, Mark McKenzie 2676 Harvester Ave 651-739-8264 Mark McKenzie Senior Account Executive 8/5/2004 49 Page 1 of ] Shann Finwall From: Jesse Sampair [jsampair@sampaircos.com] Sent: Monday, August 16, 2004 4:14 PM To: Marvin Koppen; Robert Cardinal; Kathleen Juenemann; Jackie Monahan-Junek; Will Rossbach Subject: Transfiguration Development Thank you and/or the city staff for mailing out information to neighbors regarding the proposed multi-family redevelopment of the Transfiguration school site. The developers appear to have a first class track record, and the general concept would be a welcome land use change in our neighborhood. However, I oppose the plan in its current format for the following reasons: 1) Four stories is too tall. One of the primary purposes of zoning districts and land use classifications is to buffer land use accordingly. I believe that is specifically why the proposed rezoning class (before variances) calls for athree-story maximum height and lower unit density than the proposed project. A four-story multi-family building-which would be one of the tallest buildings in Maplewood-that is plopped in the middle of 1 to 2-story single family neighborhood, and which exceeds density standards, is not buffering land use. 2) I find the proposed development very inconsistent with existing city planning. How can the city take the environmental high road with the adjacent nature park and demand that park visitor's can not even walk their dog in the park (presumably under the guise of somehow not wanting to upset nature), but then in the same breath approve afour-story development that exceeds the city's own density standards on the adjacent parcel. This point gets back to the lack of buffer issue. I suggest the developers scale back the development to three-stories, which would also bring the unit density down to a level within city zoning standards, and make the project more compatible with neighboring property uses. Therefore, I implore you to VOTE NO for the project in its current form. Besse Sampair 2658 Midvale Place E Maplewood, MN 55119 651-735-1343 50 8/ 16/2004 August 4, 2004 Jce and Mary Erickson 932 Ferndale Street North Maplewood; MN 55119 City of Maplewood Attn: Shann Finwall Office of Community Development 1830 County !toad B East Maplewood, MN 55109 12E: Neighborhood Survey -Transfiguration School, 935 Ferndale Street We just received the swvey sent out from yow office regarding the proposed fow-story building to replace Transfiguration School. As a resident of this neighborhood, we have many concerns regarding this extreme change to our neighborhood. We aze very compelled to express our dismay and objections to this project. As stated in the survey all residents within 500 feet of the school had been sent written notice of the meeting that was held on June 17, 2004. This was not the case for us, as we did not receive any notification via the U.S. Mail and I believe that we are within the 500 as we are d"vectly right across the street. Had we received this notice, we would have been in attendance to this meeting to voice ow concerns and ow strong obiections to this fow-story building in ow neighborhood. We have been in this neighborhood for 8 years and one of the main reason to pwchase ow house was we were told about the "inability" for any new construction at the school would not betaking place. We am swe that the chwch and its leadership are very excited to be able to sell this land and have this fow-story building put up, but they will not have to look out their windows and see a parking lot and this four-story building each and every day. This is only a profit for the chwch and its members. The amount of traffic will not decrease; ow streets dwing the summer months aze exceptionally quiet and aze less traveled when school is not in session With the "senior" building across the street, I believe we will see much more traffic along with many, many more emergency vehicles to contend with. It's a minimum of 55 vehicles for this building and that would not be taking into account any visitors to the building. This would be a year round problem, not seasonal as it is right now. Some of ow main concerns are that we see a loss of the nature center; we get to look at this fow- story building daily and not to mention how this building will block sunlight. Addition of another road or re-construction of Michael Lane at the "square" corner of Ferndale and Brand Streets will only cause accidents andJor vehicles to get stuck in the wintertime. This is a very poorly constructed corner, cars do not stay to their respective side of the road now, and what will this new road also create? How many vehicles will need to turn around, need assistance to get unstuck, or how many accidents do we need to contend with? 51 Page 2 August 4, 2004 Neighborhood Survey -Transfiguration School, 935 Ferndale Street They also believe that this building will free up single family dwelling, well there aze many young families in the neighborhood now, and with the increase of property taxes and now a fow- story building right out yow window, who would want to pwchase a dwelling in this neighborhood? Most homes in our neighborhood are at least 50 years old, yet maintained very well; we will not be able to sell the house for close to market value with this "eye sore" in the neighborhood. We have already been through the construction of the streetJcwbing etc that was to say the least a "nightmare". Ow streets were left in disarray many times during that construction, dirt not graded, mounds of dirt to try to maneuver azound or through, sometimes not access to Ferndale either from Brand or Harvester. No pazldng on the streets, per city ordinance, yet attempting to get into yow own driveway was unattainable some days. Now again, we will have to live and go around another big construction project that will not better us by arty means. Does this project take in two counties? We believe that Century Avenue is the dividing line for Ramsey and Washington Counties; the enclosed map does not show the chwch on the Washington County side, as we believe that the chwch is in Washington County. How will this affect us? This is a Residential wne; why not keep it that way? Instead of putting up some ridiculous fow-story building, put in some single family dwelling equivalent to the stnrounding dwellings? We have over the years tried to better ow residence both inside and outside for ow benefit as well as ow neighbors, and for re-sale had we made the choice to sell, now if we made that choice, we have to contend with this project and more than likely lose money on the sale. Who compensates us for our monetary loss? We cannot express how much we are against this proposed project enough and still feel that we have not been kept apprised of all activities. This is a lose, lose situation for all people in our neighborhood, and it is very unjust that we have to pay the price for someone else's choice and for the chwch to profit from this and jump to another county, they are off Scott-free from the mess they leave behind. This project does not belong in my front yard or my neighborhood. Strongly Opposed, ,Joe an~fadary ~'nck,~mr 52 ,,,,_ Regarding the proposed development of 935 Ferndale St. North: My name is Dan Zschokke and I live at 9~4 Ferndale St. North, directly across from the proposed development. First of all, I would like to say that I am all for an owner of any property doing whatever they would like on their land. I think if the owners wanted to put another school on the property or develop the property as single family dwelling it would be fine. The rezoning of the property, however, is upsetting to me and to many others in our neighborhood. We moved into this neighborhood with a school across the street. If there was a four story apartment building across the street, we would have looked elsewhere. This attitude makes us believe that our property values would go down as a result of this building going up. My family would definitely be moving as a result and not getting the equity out of our house that we might have. I think there are many families in this community and neighborhood that are in the same situation as we are. Please do not rezone this property to allow for a building of this size and purpose. Thank you for your time. Daniel Zs okke ~~ 2~ ~ ~~~ ~~C~~~E~ p,UG 1 0 2004 53 Attachment 19 I~ D r ~" AUG 1 fi 2004 ~~ 'F'u: Maplewood City (~uonc;ii 'I~ ;i~uYiC~`ri'viu Diuiuiiii~ uiiu c~.vuuib tr., iii:i ii$$ivii .-_-~____----~~~~ ~~ ~~~ We the u{rdersigned feel that the proposed senior cooperative development j~r:,~ect of±hi 7~Ti~•hntc TleyPl~f mF~nt (`nrnrvrntinr~ ~n.~ the Tranc~biirufinn Catholic Church on the property bordered oy Ferndale Street, Harvester Avenue, Tendon Street, and the Iutaplewood Nature. Center does not fit the ~,haractPr of the nPiohhnrhnnd. Tl~~ Crnpncerl riPVPlnnmPnt i~ a fni~r ctnry fifty unit senior cooperative housing buiidu7g. 11ie 5urruulliiliig conuiltulity is a neighborhood of single family homes of no more than two stories.. We are concerned about the effect of the development on nropertv values in the neighhorhood and the envirrna{ne{3ta1 in3pact on the Maplewtxui Nature i...ntCr, iii ~r~u{w~ ui E~~ prCj~,iu ivi ua ra~aii ai~icii~a,u.:;u~~ ~cuYcu,~ uiC uuuaa, vii Ferndale and Brand Streets and f-Iarvester Avenue. A four story building will significantly decrease tl~e privacy of the existing homes in the area. There arc sulrearl}r tjxr`i Cvninr T-iniicinb ;Fwr':it;".S :x~ithin ~ Miv I~lnrlr ~~rP~ of±hr~, Y r~`.t ~.?5:,:.~ development. Va'e the undersigned urge you to deny this present proposal and limit the height of any development on xhat site to no more than the present nPiahhnrhnnd ctatidgrci pf twn ~#griPe, Date Sil,~ied-Q7125f`2©fl4 Name Sigttat 'e Address Phone 3. ~ ~` ~ ~"-~`- !=. ~r;~ ~ t o ~'nr~n, l,, S~ , N ~ 5 7 8 • ~ 3 y 4. 1VA+1 ~.~ I~t~~ ~K+..a. ~j~~ I~a~k 1 ~-'a ~ A~.~. le 5 I - ~J `f -SC'I to !o ~ si ~~,~,,,fl S.~~l`~~' ~-" --~ ~,~ ~1) ~ d,fl 738-z~ti_t 6. Cam."'..~'~S ~E~~~ L~s~ 6/z~ ~~ ~G! /~iGlr rl 7%% r< ~ ~ NEIGHBORHOOD PET1TlON (SUBMITTED AT THE 8/16/04 54 PLANNING COMMISSION MF,ETING -BASED ON A FOUR-STORY BUILDING) To: Maplewood City Council Maplewood Planning and Zoning Commission We the undersigned feel that the proposed senior cooperative dcvciopmcnt project of the Nichols Development Corporation and the Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street, and the Maplewood Nature Center does not fit the character of the neighborhood. The proposed development is a four story fifty unit senior cooperative housing building. The surrounding community is a neighborhood of single family homes of no more than two stories. We are concerned about the effect of the development on property values in the neighborhood and the enviromnental impact on the Maplewood Nature Center. The project in its present form will significantly impact the traffic on Ferndale and Brand Streets and Harvester Avenue. A four story building will significantly decrease the privacy of the existing homes in the area. There are already two Senior Housing facilities within a six block area of the proposed development. We the undersigned urge you to deny this present proposal and limit the height of any development on that site to no more than the present neighborhood standard of two stories. Date Name 2. ~3 ~'~~ S~ ~~it-,t~t~c ~,~~~~ 4. x/03 ~ ~~,~ ~°R~'y 5. ~ ~/~r~cl ~L,~~t~~aor~ ~~~~~~~~ 6. ~5 iature Address Phone ~ D d ~r'(Jld K~ l~L 74 a-- o l ~--o ~~(J/ ~7 ~l S j ~Nr~ n /~ u ~ ~ ^7771 r '-~-~ ~~ 6 7 ~•l~w`-~4-Lc'Z 73`x- Y7 ~~~~ ~+ ~v'~Y ll-V'LF' ~ ~ ~~ ~'~, LLrs ~. /~ ~ ~ y s.~~~ 9.~~y 7,>'.T- ~3~d ~ ~ ~z /~~,~~~ a~~3 ~~~-~c~ H 73 r vss~ 739-~3~ ~ l / ~ l ~ ~e C ~~ ~t/` l~ i~~L~-e-~-e- s~~/~~~~ ~- 7i~ i~ 55 To: Maplewood City Council Maplewood Planning and Zoning Commission We the undersigned feel that the proposed senior cooperative development project of the Nichols Development Corporation and the Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street, and the Maplewood Nature Center does not fit the character of the neighborhood. The proposed development is a four story fifty unit senior cooperative housing building. The surrounding community is a neighborhood of single family harries of no more than two stories. We are concerned about the effect of the development on property values in the neighborhood and the environtnental impact on the Maplewood Nature.: Center. The project in its present form will significantly impact the traffic on Ferndale and Brand Streets and Harvester Avenue. A four story building will significantly decrease the privacy of the existing homes in the area. There are already two Senior Housing facilities within a six block area of the proposed development. We the undersigned urge you to deny this present proposal and limit the height of any development on that site to no more than the present neighborhood standard of two stories. g.a_oy Date Nance Sigh ure Address Phone 1. ~„~,, ~~ ). ~Sct-~,~ ,~ ~ ~ ~'`r ~~1~1e X051 73S -SSSS ~ ~ ~ 4. ~ 1~Grh,+/c ~~ -~iv~ ~3b'' ~~ v o ~ ~ / ~~~ ~. ~~-~;~t_ ~.~~z- is~ ~~~--r~ X39-ibis 56 To: Maplewood City Council Maplewood Planning and Zoning Conunission We the undersigned feel that the proposed senior cooperative development project of the Nichols Development Corporation and the Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street, and the Maplewood Nature Center does not tit the character of the neighborhood. The proposed development is ~ four story fifty unit senior cooperative housing building. The surrowiding community is a neighborhood of single family homes of no more than two stories. We are concerned about the effect of the development on property values in the neighborhood and the environmental impact on the Maplewood Nature Center. The project in its present form will significantly impact the traffic on Ferndale and Brand Streets and Harvester Avenue. A four story building will significantly decrease the privacy of the existing homes in the area. There are already two Senior Housing facilities within a six block area of the proposed development. We the undersigned urge you to deny this present proposal and limit the height of any development on that site to no more than the present neighborhood standard of two stories. Date Natne Signature Address Phone 1. C/~~o~1 J~zl~ew~ ~~f~~ ~~D~Pyr,a(~i~ ~~ ~o~ g °~ 3• l ~I'1'~iVIC~. S~r~MS~e~ `78l G(P~~O,~-~ S~~'. 13/ ~SgY ~ ~~/~ ~ 4. T ~, }-~AWK~~~S~tw 5'R. ~ ~. '~90 ~i~n~~c. 5a,~ ~ 3 %~ 0~~1~ ~ ~ /J / D I U ~L~.Gvi~~V CC ~0~5 <e~~ ~~9 ~5 `~ 6. -~ ~ ~ 739 ~~yT 7. ,~ .~.` ~~-~.~~ X31 ~ ~ 1-) ,~ a 9 s z.~. z ~ ~~ti~ ~~ O ~~,~NO/3L~% S ~ 7 57 To: Maplewood City Council Maplewood Planning and Zoning Commission We the undersigned feel that the proposed senior cooperativc development project of the Nichols Development Corporation and the Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street, and the Maplewood Nature Center does not fit the - character of the neighborhood. The proposed development is a four story fifty unit senior cooperative housing building. The surrounding community is a neighborhood of single family homes of no more than two stories. We are concerned about the effect of the development on property values in the neighborhood and the environmental unpact on the Maplewood Nature Center. The project in its present form ~~ill significantly impact the traffic on Ferndale and Brand Streets and Harvester Avenue. A four story building will significantly decrease the privacy of the existing homes ui the area. There are already two Senior Housing facilities within a six block area of the proposed • development. We the undersigned urge you to deny this present proposal and ~, limit the height of any development on t at site to na more than t e present neighborhood standard of two stories. ;K `' Date Name Signature Address Phone l . t~o~, h1~14~, ~es c~x~?, -- ~ ~ 1 ~ r-~Q~ (eS;a-/Ua !a5 I r-t~z~Dl~asr~~l4lt~ ~uq ?3 '-~3Z3 2. /Y1 ltR~ ~~ n!F ~„L ~~G~? ~~A~i.~y ~ ~ ~a /~,P~ ~~1 ~73y-TZ ~~ 3. 4. 5. 6. 7. S. 9. 58 To: Maplewood City Council Maplewood Planning and Zoning Commission We the undersigned feel that the proposed senior cooperative development project of the Nichols Development Corporation and the Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street, and the Maplewood Nature Center does not fit the character of the neighborhood. The proposed development is a four story fifty unit senior cooperative housing building. The surrounding community is a neighborhood of single family homes of no more than two stories. We are concerned about the effect of the development on property values in the neighborhood and the environmental impact on the Maplewood Nature Center. The project in its present form will significantly impact the traffic on Ferndale and Brand Streets and Harvester Avenue. A four story building will significantly decrease the privacy of the existing homes in the area. There are already two Senior Housing facilities within a six block area of the proposed development. We the undersigned urge you to deny this present proposal and limit the height of any development on that site to no more than the present neighborhood standard of two stones. Date Nau -, SigYiatur /Address Pltotte 1.~~~'`~~{ N~ f[E~scf6,~r~t.~ °%'~`~~7~~-*-~~~TO ~frrcvr.~~'P 7 4~:.1f66 2. ~ - % -~ I ~i~Td r /~ '~' (yd z 5 ~~,~ ~yz KQY v-z.~~.i' ~Lv~- ~O~-7~~,6a~S` .v.~,,~-. i~ ~-.~ 3. ~ /1a-o ~ X51-<-z-~•~h e ~° L G s S ~'~-iic~yc~L~ 739 33 qG 4. 5. 6. 7. 8. 9. 59 To: Maplewood City Council Maplewood Planning and Zoning Commission We the undersigned feel that the proposed senior cooperativc development project of the Nichols Development Corporation and the Transfiguration Catholic Church on the property bordered by Ferndale Street, Harvester Avenue, Glendon Street, and the Maplewood Nature Center does not-fit the character of the neighborhood. The proposed development is a four story fifty unit senior cooperative housing building. The surrounding cormnunity is aneighborhood of single family homes of no more than two stories. We are concerned about the effect of the development on property values in the neighborhood and the enviromnental impact on the Maplewood Nature Center. The project in its present form will significantly impact the traffic on Ferndale and Brand Streets and Harvester Avenue. A four story building will significantly decrease the privacy of the existing homes in the area. There are already two Senior Housing facilities within a six block area of the proposed development. We the undersigned urge you to deny this present proposal and limit the height of any development on that site to no more than the present neighborhood standard of two stories. Da e ne tat Address .r Phone Ja /~~Y~I~~Un'J ~ ~v ~~ o~ 65 ~ r~~ dva ~2.Q). 7~S ~~~ ~~~s ~~~~~.~~t, ~3~-33Y~ 4. 5. 6. 7. 8. 9. 60 LAND USE PLAN CHANGE RESOLUTION Attachment 20 WHEREAS, Transfiguration Church and Nichols Development, LLC, applied for a change to the city's land use plan from School (S) to High Multiple-Dwelling Residential (R-3H). WHEREAS, this change applies to the property at 935 Ferndale Street. WHEREAS, the legal description is Lots 1, 2, 3, 4, 5, 6, 7, and 8, Block 4, Bartelmy Acres Second Addition, according to the record plat thereof, Ramey County, Minnesota, together with the North Half of Michael Lane, as dedicated in said plat, lying between the southerly extensions of the east line of said Lot 4 and the west line of said Lot 5. WHEREAS, the history of this change is as follows: On August 16, 2004, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council deny the plan amendment, subject to neighborhood concerns regarding the compatibility of a 44-unit, three story senior housing building next to single-family residential homes. 2. On September 27, 2004, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described change for the following reasons: This site is proper for and consistent with the city's policies for high-density residential use. This includes: a. Having a variety of housing types for all types of residents, regardless of age, ethnic, racial, cultural or socioeconomic background. A diversity of housing types should include apartments, town houses, manufactured homes, single-family housing, public-assisted housing and low- to moderate-income housing, and rental and owner-occupied housing. b. Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life-cycle needs of all income levels, those with special needs and nontraditional households. c. The city will continue to provide dispersed locations for a diversity of housing styles, types and price ranges through its land use plan. d. The city's long-term stability of its tax base depends upon its ability to attract and keep residents of all ages. To do so, the city must insure that a diverse mix of housing styles is available in each stage of the life cycle of housing needs. e. It is on a collector street and is near an arterial street, parks and open space. The Maplewood City Council adopted this resolution on September 27, 2004. 61 Attachment 21 ZONING MAP CHANGE RESOLUTION WHEREAS, the Transfiguration Church and Nichols Development, LLC, is proposing the following change to the City of Maplewood's zoning map: Single-Family Residential (R-1) to Multiple-Dwelling Residential {R-3). WHEREAS, this change applies to the property located at 935 Ferndale Street. WHEREAS, the legal description is Lots 1, 2, 3, 4, 5, 6, 7, and 8, Block 4, Bartelmy Acres Second Addition, according to the record plat thereof, Ramey County, Minnesota, together with the North Half of Michael Lane, as dedicated in said plat, lying between the southerly extensions of the east line of said Lot 4 and the west line of said Lot 5. WHEREAS, the history of this change is as follows: On August 16, 2004, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council deny the plan amendment, subject to neighborhood concerns regarding the compatibility of a 44-unit, three story senior housing building next to single-family residential homes. 2. On September 27, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The city council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described change in the zoning map for the following reasons: 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The owner plans to develop this property for multiple-dwelling senior housing. The Maplewood city council adopted this resolution on September 27, 2004. 62 AGENDA ITEM K-1 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: Southwinds Development at Hazelwood Street, City Project 04-31 Approve Development Contract for Cooperative Grading, Right of Way Purchase, Assessment Payments and Sale of City Purchased Property with Southwind of Maplewood, LLC DATE: October 19, 2004 Introduction The acquisition and removal of the five homes along Hazelwood Street, adjacent to Legacy Village, was accomplished as a joint project with Southwinds Builders. A number of conditions of the acquisition agreement need to be finalized as part of a development contract between Maplewood and Southwind of Maplewood, LLC. Approval of the attached agreement is recommended. Background In 2003, the city council directed the staff to negotiate for the acquisition and relocation of five property owners adjacent to Hazelwood Street on the western side of Legacy Village. As a cost saving measure in 2004, the city entered a joint project with Southwinds Builders to accomplish some of the difficult negotiations with the property owners. Southwinds eventually acquired three properties while the city was able to acquire two properties. Following are the general concepts within the agreement: 1. City will pay to Southwinds $50,000 at the time that final plat is filed and right of way for Legacy Parkway is dedicated. 2. Southwinds will pay to City $150,000 for the purchase of the remainder of the two northern lots. Southwinds will plat this property and agrees to dedicate the right of way necessary for Legacy Parkway as part of the plat requirements. The Gates/Gebhard parcels have been assessed for improvements. These costs will be paid by the City prior to transfer of the warranty deed. 3. The Peterson and Kincaid parcels have levied assessments. The City will pay these assessments in October 2004. The Supan parcel has not been assessed. The City will not assess this parcel and will pay this amount with tax abatement funds. 4. The City agrees that Southwinds Builders will be reimbursed for the Hazelwood Street improvement assessments in 2005 through the use of tax abatement funds. Southwinds agrees to waive their right under Minnesota Statute 429 to object to the assessments. The City shall retain the right to assess the Hazelwood Street improvements if Southwinds fails to develop the property. Property development shall meet the following minimums: 6 units constructed by September 2005; 20 units by September 2006; 33 units constructed by September 2007. 5. Southwinds agrees that the average value of all units shall exceed $215,000. 6. City will provide $50,000 of tax abatement funds toward the project grading costs. 7. City will have a right of entry to place fill material of up to 25,000 cubic yards on the entire property. This right of entry shall expire on July 31, 2005. 8. Southwinds agrees to pay the cost of up to $75,000 for preliminary site grading. This cost shall be paid after the grading cost has occurred and as part of the closing on the warrantydeed forthe property. 9. City has demolished all homes on the property at no cost to Southwinds. 10. Southwinds agrees to pay Park Dedication fees of $1,450 per unit at the time of building permit for each unit. City Council Agenda Background Southwinds Development Contract October 25, 2004 Page Two Budget Impact This agreement is consistent with the tax abatement plan prepared for the Legacy Village Development. The cooperative approach has resulted in a cost savings of approximately $250,000 to the City. The redevelopment of the 5 single family homes will result in increased property values that will pay the tax abatement bonds faster than originally estimated. The five homes along Hazelwood, a City Council goal to be addressed, have been removed and the residents relocated. The Legacy Parkway project is ahead of schedule and the fill material from County Road D is being relocated as a cost of the project. This is a win-win budget approach. Recommendation It is recommended that the city council approve the attached Development Contract with Southwinds of Maplewood, LLC for Cooperative Grading, Right of Way Purchase, Assessment Payment, and Sale of City Purchase Property as part of Legacy Parkway, City Project 03-26 and Grading at Southwinds Development, City Project 04-31. RCA Attachments: Development Contract AGREEMENT This Agreement, dated October , 2004, is between the City of Maplewood, a Minnesota municipal corporation (hereina$er ~'City~) and Southwind of Maplewood, LLC, a limited liability company in the State of Minnesota (~'Southwinds~). WHEREAS, the City is undertaking projects known as the Legacy Parkway Improvements, Project Number 03-26, and as Grading at Southwinds Development, Project Number 04-31; WHEREAS, Southwinds owns property in the Project Area, described by property address as: 3004 Hazelwood Street 3016 Hazelwood Street 3050 Hazelwood Street ~'Southwinds Property; WHEREAS, Southwinds desires to purchase additionalpropertythat Maplewood haspreviously purchased as part of a tax abatement plan and said property is adjacent to the northern property line ofthe Southwinds Property and is described by address as: 3056 Hazelwood Street 3062 Hazelwood Street 'Maplewood Property; WHEREAS, the City has conducted public hearings for the improvement of Legacy Parkway between Kennard Street and approximately 10,400 square feet of the Southwinds Property to the City for right-of--way purposes. NOW THEREFORE, the City and Southwinds agree to make the following agreement: Southwinds represents and warrants to the City that: A. It has all requisite power and authority to execute this Agreement, and the officer of Southwinds who did or will execute the same for and on behalf of Southwinds has the power and the authority to do so and to bind Southwinds. B. It will act reasonably and exercise due diligence in the performance ofthe acts permitted or required under this Agreement. C. It will cooperate with all reasonable requests by the City related to this Agreement that do not detrimentally affect the basis of the terms of this Agreement. 2. Southwinds shall perform the following: A. Purchase the City Property for $150,000. B. Plat said City Property and said Southwinds Property according to documents supplied by the City such that all rights of way for Legacy Parkway are dedicated to the City. C. Grant the City aright-of--entry over the City Property and Southwinds Property in order to construct the City~s public improvements. The boundaries ofthe right-of--entry area shall be defined by the construction limits identified in the final plans and specifications for the construction of Legacy Parkway, City Project 03-26, and Grading at Southwinds Development, City Project 04-31. This right-of--entry shall commence on the date of this agreement and terminate on August 31, 2005. Compensation by the City to Southwinds for this right-of--entry is outlined in Section 3 of this Agreement. D. The final area of the right-of--way is subject to minor alignment adjustments by the City based upon the final alignment of the roadway. E. Pay $75,000 toward the mass roadway grading of the City Property and Southwinds Property to be completed by the City. F. Pay to the City $120,418.00 in assessments for roadway, storm drainage, sanitary sewer and water main improvements for the Southwinds Property. The breakdown of assessments is as follows: Roadway Legacy Parkway $43,680.00 Roadway Hazelwood $48,418.00 Storm Sewer Legacy and Hazelwood $14,090.00 Regional Ponding $14,230.00 Total $120,418.00 Southwinds has been advised of its right to notice and a public hearing and right to appeal concerning the assessments proposed against the Southwinds Property with the amount to be $120,418.00. The assessments are to be paid over a fifteen (15) year period at an interest rate of 5%. Southwinds expressly agrees to waive the notice of hearing, hearing and its right to appeal said assessments pursuant to Minnesota Statutes Section 429.061, et al. Minnesota case law supports waiver of assessment procedures such as the right of notice and public hearing. In Re Nemzek, 58 N.W.2d 746 (Minn. 1953). If the terms of this agreement are met by Southwinds, City shall abatement these assessments. G. Pay to the City $65,470.00 in assessments for roadway, storm drainage, sanitary sewer and water main improvements for the City Property. The breakdown of assessments is as follows: Roadway -Legacy Parkway $43,680.00 Street Hazelwood $13,330.00 Storm Sewer $ 4,210.00 Regional Storm Sewer $ 4,250.00 Total $65,470.00 Southwinds has been advised of its right to notice and a public hearing and right to appeal concerning the assessments proposed against the City Property with the amount to be $65,470.00. The assessments are to be paid over a fifteen (15) year period at an interest rate of 5%. Southwinds expressly agrees to waive the notice of hearing, hearing and its right to appeal said assessments pursuant to Minnesota Statutes Section 429.061, et al. Minnesota case law supports waiver of assessment procedures such as the right of notice and public hearing. In Re Nemzek, 58 N.W.2d 746 (Minn. 1953). If the terms of this agreement are met by Southwinds, City shall abatement these assessments. H. Pay to the City park dedication fees in the total amount of $1,215 per unit at the time of building permit for the development of the Southwinds Property and City Property. The park dedication fees shall be paid at the time of building permit application. . Provide 33 units of development on the Southwinds Property and City property according to the following schedule: 6 units constructed by September 2005; 20 units constructed by September 2006; 33 units constructed by September 2007. The average value oftheunits as noted on the completion date shall average $215,000. Failure of Southwinds to meet this schedule or value shall result in the City withholding and canceling the tax abatement of the levied assessments for Hazelwood Street. 3. The City shall perform the following: A. Pay to Southwinds at the time of final plat certification from Ramsey County, the sum of $50,000. B. Pay the Legacy Parkway assessments against the City Property prior to sale to Southwinds. C. Waive its storm water ponding requirements for the Southwinds Property and the City Property. This waiver is based on the City~s engineering principles, studies and compliance with the Ramsey County Watershed and other agencies requirements. D. Allow Southwinds to pay the assessments described above and any future assessments to be agreed upon over a fifteen (15) year period at an interest rate of 5.0%. If all conditions of this agreement are met, the City shall abate all Legacy Parkway and Hazelwood Street assessments. E. Pay Southwinds $50,000.00 for the City~s right-of--entry onto the Southwinds Property and City Property, described in Paragraph 2 (C) of this Agreement and as payment toward grading costs of the property. F. Pay all costs for the demolition of homes at 3004 Hazelwood Street, 3016 Hazelwood Street, 3050 Hazelwood Street, 3056 Hazelwood Street and 3062 Hazelwood Street. G. The City shall pay Southwinds the amounts described above upon completion of all of Southwind~s obligations under this Agreement. Upon determination by the City Engineer of satisfactory completion of all Southwinds obligations, the City shall arrange payment of all funds identified within this agreement within 30 days. 4. Severability. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. 5. Arbitration. It is agreed by the parties that any differences, dispute or claim which arises under and pursuant to this Agreement or as to the performance thereof by the parties hereto shall be submitted for arbitration to a board of arbitrators consisting of three (3) persons, one selected by the party interested in one side of the dispute, one by the party interested in the other side of the dispute, and a third person mutually selected and agreed upon by the first two arbitrators. Any party shall notify the other party in writing, served by U.S. Mail, certified or registered, postage prepaid, of a dispute, stating the nature of the claim or dispute and the name and address of selected arbitrator. The other parry shall serve notice of its selected arbitrator and opposition or other interest in the claim or dispute. The two arbitrators shall select a third disinterested arbitrator within fifteen (15) days a$er the response notice stated above. Arbitration shall be commenced within forty-five (45) days of the original notice pursuant to the previous paragraphs hereof, and all proceedings shall be governed by Minnesota Statutes, Chapter 572. The decision of any two arbitrators shall be binding and conclusive with respect to all claims and disputes submitted in such arbitration proceedings. If a party does not respond to an arbitration notice, then the party first serving the arbitration notice under the previous paragraph shall be entitled by Motion to petition a court of competent jurisdiction for its order selecting and appointing an arbitrator for said defaulting party. Any such determination by the Court shall be final, binding and conclusive as to all parties in interest. Expenses for the arbitration shall be divided equally among the parties. 6. The City~s and Southwind~s obligations under this Agreement shall be conditioned, for the sole benefit of the City and Southwind, upon the following: A. Contingent upon review and approval of final terms by the City Council. B. Contingent upon Southwind closing on the purchase of the Southwind Property. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. SOUTHWIND OF MAPLEWOOD, LLC CITY OF MAPLEWOOD By: By: Date Robert Cardinal Date Its: Its: Mayor By: Richard Fursman Date Its: City Manager Agenda #K2 MEMORANDUM TO: City Manager FROM: Rose Lorsung, Planning Intern SUBJECT: Conditional Use Permit -Car Rental Business LOCATION: Sears Building, Maplewood Mall ADDRESS: 3001 White Bear Avenue APPLICANT: AVIS Rent A Car DATE: September 20, 2004 INTRODUCTION Project Description Mr. Jeff Higginbotham, representing Avis Rent a Car, is requesting that the city approve a conditional use permit (CUP) to set up an automobile rental office in the Sears store at Maplewood Mall (See the applicant's statement and maps starting on page 4). The request would include a service counter and the storage of about 10 rental vehicles on the west side of the Sears store, north of Beam Avenue (See the site plans and floor plans starting on page 7). Request An automobile rental office in a Business Commercial Toning District (BC) requires city council approve a conditional use permit (CUP). DISCUSSION Conditional Use Permit The proposed automobile rental office on this site would be compatible with the adjacent auto- related business (Sears Automotive). Parking The proposed business would have 10 designated parking stalls for the rental vehicles. Article I. Section 44-17 (7) of the city's zoning code states that Shopping Centers having enclosed, nonleasable common areas must have 1 parking space for each 200 square feet or portion thereof of leasable floor area. The most recent parking study for the mall, conducted by Edwards and Kelcey, calculated the parking ratio for the Maplewood Mall to be 1.003, which slightly exceeds the city code requirements of l parking space/200 square foot leasable area. The applicant states that Avis Rent a Car offers pick-up services for customers within 5 miles of the location, which also reduces the number of customer parking stalls needed. The average number of rentals at an Avis Rent a Car neighborhood location is 10-15 rentals pcr day, with 1 to 2 employees working at the store. Neighborhood Comments Of the 52 neighbors the city surveyed, we received 1 response. This response was in favor of the automobile rental office. Other Comments Nick Caner, Assistant Building Official, stated that a building permit is required for the remodel of the leased space. Mr. Caner also noted that the applicant must follow the newly adopted Minnesota Building and Fire Code (MSBC) and International Building Code (IBC) for commercial buildings. Shane Finwall, Planner, stated that the applicant needs a separate sign permit for the three newly proposed signs. SUMMARY The city is not aware of any major issues regarding the proposed conditional use permit to set up an automobile rental office at this site. The proposal will meet the city parking requirements and the use would not create excessive traffic or additional costs for public services. COMMISSION ACTIONS On October 4, 2004, the planning commission recommended approval of the conditional use permit (CUP) for Avis Rent A Car, subject to live conditions. RECOMMENDATION Adopt the resolution on pages 11 and 12. This resolution approves a conditional use permit for an automobile rental office in the Sears Store at 300] White Bear Avenue. The approval is subject to the following conditions: 1. The owner or operator shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The city council shall review this permit in one year. 3. The normal hours of operation shall be seven days a week, Monday through Friday 8:00 a.m. to 6:00 p.m., Saturday from 8:00 a.m. to 4:00 p.m., and Sunday 10:00 a.m. to 2:U0 p.m. 4. The maximum number of parking stalls for rental cars at this site is limited to 10. 5. The contractor must obtain the necessary building and sign permits from the city. REFERENCE INFORMATION SITE DESCRIPTION Existing Land Use: Sears Store at Maplewood Mall LEGAL DESCRIPTION MAPLEWOOD MALL ADDITION, N1/2; Section 02, T.29, R. 22 SURROUNllING LAND USES North: Toys R' Us and Circuit City South: Shennin Williams and Aspen Medical Group East: TCF Bank and Bremer Bank West: McDonald's Restaurant and Olive Garden Restaurant PLANNING Existing Land Use Designation: Business Commercial Existing Zoning: Business Commercial Conditional Usc Requirements Article V. Section 44-1097 of the city's zoning code requires a CUP for the rental of automobiles in the Business Commercial (BC) zoning district. CRITERIA FOR APPROVAL Article V., Section 44-1097 of the city's Zoning code, states that the city council may approve a CUP, based on nine standards (See the resolution on pages 11 and ] 2). P/sec02/AV15 Rent a Car Attachments: 1. Applicant Statement 2. Location Map 3. Property Line,~Zoning Map 4. Site Plan ~. Site 1']an 2 6. Sears Floor Plan 7. Floor Plan Detail 8. CUP Resolution 9. October 4, 2004 Planning Commission Minutes Attachment 1 Avis Rent A Car is an internationally recognized company that strives to meet the changing needs of the customers we serve. Atone time we only had one location in the Twin Cities area located in the Lindbergh Terminal at the Minneapolis-St. Paul International Airport. However, as customers needs have changed, so has the way we provide our services in order to satisfy those needs. Today consumers are seeking convenience and ways to simplify their lives. Smaller neighborhood Avis Rent A Car facilites have opened throughout the twin cities to bring the cars to the consumers, saving them time and money. If their car breaks down, they have a quick, easy and close location they can look to for a temporary replacement vehicle. If a salesperson needs to drive to Fargo, they can pick up a vehicle at a neighborhood facility to drive instead of putting those extra miles on the family car_ If they want to take a trip to Nevada and don't want to worry about breaking down while on vacation, they can rent a car from us and know they have 24 hour roadside assistance throughout their travels. If Aunt Martha is coming to visit, she can pick up a car to tour around the neighborhood while she's in town. Customer cars are not left on premise, customers are typically dropped off by friends, family or co-workers. Avis does also offer pick-up service within 5 miles of the location. How do the neighborhood Avis locations obtain their vehicles? They are brought to the location from the airport via individual drivers on an "as needed" basis. Vehicles are an expensive commodity that we can't afford to have sitting idle, therefore cars are shuttled back to the airport via drivers when they are no longer needed at the neighborhood location. We are doing our jobs when all vehicles are out on rent and there are none in the parking lot. An average day at a neighborhood location is 10-15 rentals per day. Our busiest season is summertime, when families rent vehicles for vacation travel. Winter is the slower time of year for us. How do we fit into the Sears Auto Store? Avis has an ongoing business relationship with Sears and accepts Sears charge cards for payment. Sears feels Avis Rent A Car will enhance their customers' appreciation of the wide range of products and services that Sears provides. Sears is providing and supervising any necessary reconstruction within the store. Avis will be operating within the same business hours and will be utilizing an area of their parking lot allocated to Sears which has to date been underparked. Avis rents cars, SUVs and minivans only and will not be parking any trucks of any kind at any time. Typically, Avis would have approximately 10 vehicles or less on hand at any given time throughout the business day. Neighborhood locations normally have 1 or 2 employees working at the store. Vehicles are sent from the airport to the neighborhood location to fulfill reservations. Cars need to be cleaned up to give them that "new car" appearance before presentation to the customer. We will be utilizing one of the Sears Auto Center's bays for that purpose. Avis strongly believes in helping the communities in which they operate. We believe in being a good neighbor and support involvement in that community. We feel that Avis will be an asset to the Maplewood Mall and to the City of Maplewood. APPLICANT'S STATEMENT Attachment 2 LOCATION MAP 5 N a Attachment 3 u Y Z 3 0 - _ BEAM AVENUE __ _ _ .. i/ iiii it/~ lilt/// ~l '/~~ ~~~/~, ~~ ~ _ _ ,,- /// ~ ~ '17~ ~ ~~~ /~~ ~ - 13~f1/ ~ -~~~~7~~ /~Z9~ 1~i8t / ~ ~~~ ~/~ /~ ~//,~// ~ _~ , ~ l / i rn ~8~8 , ^_.1~ ' ~ 1905 192 2 ,2,,83 Z R'~ i~i795 1809 1815 4$~5 1$35 1845 iS511861'~'~ 187118791887 , ..~ ,,_~J ~~ o F - - _RADATZAVE _. - _. ~~18QO~~~i8Q~1182~'182 4018461850'- 1874 ±~~1882~8J01~jOtj 110 1' 2799 ~-i ,2tiea4 2 is~o b~... ~~ 27$5 PROPERTY LINE I ZONING MAP 6 ^4 N Attachment 4 A., ~ -' - g~ -- i I ~ ~ , ~ i ~ ~C~II \1~ ~r~~io ~ n J~*!~ i 1 ~-_.~ ~ 4' 11~~11~~1 3 1 r - - - ~c ~ I C 1 r 'I~~ rl D ~ ~ ~~ ~ ~ ~ ~ ~~ ~~ m , •,~ 3L N 1 _ C~/ y~ .:4i 3 3 1 1 ..~~. -, ~~. _...___- vc _ _ '45 ~~ '0 C\._ __ ~ es \~~ I} / ~~ s' - .. ,, \ 1 ° ~ • =ue ~ ', _ -~~. ~ tl' '~~y ~ _ _ s ~ / ~ - 1 o y-- v v j ~ ~ ,}~?~_ __ l 21 _~ m ~. z u / ~ 'If'III ~" ~ . N ~ 19 ~9 __ /~ v\\5\V ~ 6 -~~ " I 19 // \"~ /~ V ~_~~ 1 ~!~ ~ ; D m x O { \1 1`,111 (~ 9 ,,Q f7 `~y]'n'I ~I, ~~~ SITE I1 t I ~f~~lTf •>; . ~ ~~ I I P tU7l, s vYll ~ \ to ~ ~~~ ~~ 9 Y ~l• o ,~ /~~- ~ ~/ 3 METRO TRANSIT ~- ~~~ "'~ ~n~ ~ ~ - ~v;e -1 ~~ PARK AND RIDE la ,d oio ~Ig ~~ ~ m ~ , %~ `` ~g \\ ~\ C O f/i 15 _ I I ` ~ d' "/ v3 is %, i _ m v b D y ~ to ~ ~ ~ ~ ~ era ~'~_ ~ ~ i 2 __ / ~® N ~ ~ ~ / ~j~l ~,~~-- - , /~~ _ - ---- _ __ - - ~ _ - ~- =- _ BEAM AVENUE ~ (I(~~I ~ _ _ /- --~ ~-~- -- " COMMERCIAL SITE PLAN N a Attachment 5 SITE PLAN N Attachment 6 t 1 T 1 T I~ 1 t 1 dt 1 t ~y _ Q ~] : - ~ ~ m - m .ZDJ Cy : ~ zm m ~ ~ D O ~ ~ C7 ~ D~ .~. ~ OC ' C o - Z~ -~ rn r ,~ . . . .8 .~~ ~_ ._ ._ ._ SEARS FLOOR PLAN 9 ^4 N Attachment 7 f + I+ I I I - + + ----- ~ O W + + • ~ ,,s ~mi + i + • a P • ~ a A D ~ Z O z~ ~N ~ ~ . « + + m -~ ~ ~- Z- - 0 _ - ~ ~ -T r ~ ~ ..~. p p + O O p p o - g + o ~ ~ d ~ ~ ~ ~ D N W A (D)1 ~ ~ + W W W W W ~ N W (Jt ~ . ~~ ~w ~ -WC~ D ~ ~A in =~ _ <D A z~ ~ (~~ tn0 Z w~ C~A~ ~Zy 00 ~ Dp D ~~ { O < m to T T m ~ ~ 77 T_ n (n D~ ~ m m m ~ m m FLOOR PLAN DETAIL 10 N a Attachment 8 CONDITIONAL USE PEItM1T 12ESOLUTION WHEREAS, Avis Rent a Car applied for a conditional use permit. The conditional use permit is to operate an automotive rental office in the BC (business commercial) zoning district. WHEREAS, this permit applies to the Sears Store at Maplewood Mall at 3001 White Bear Avenue. The legal description is: MAPLEWOOD MALLADDITION, N1/2, Section 02, T.29, R. 22 Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit revision is as follows: 1. On October 4, 2004, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners within 500 feet, as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or service. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. The owner or operator shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The city council shall review this permit in one year. 3. The normal hours of operation shall be seven days a week, Monday through Friday 8:00 a.m. to 6:00 p.m., Saturday from 8:00 a.m. to 4:00 p.m., and Sunday 10:00 a.m. to 2:00 p.m. 4. The maximum number of parking stalls, for rental cars at this site, is limited to ] 0. 5. The contractor must obtain the necessary building and sign permits from the city. 12 Attachment 9 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, OCTOBER 4, 2004 PUBLIC HEARING (7:05 p.m.) a. Avis Rent A Car Conditional Use Permit (Sears -Maplewood Mall) Mr. Roberts said Mr. Jeff Higginbotham, representing Avis Rent a Car, is requesting that the city approve a conditional use permit (CUP) to set up an automobile rental office in the Sears store at Maplewood Mall. The request would include a service counter and the storage of about 10 rental vehicles on the west side of the Sears store, north of Beam Avenue. Staff recommends approval of the CUP. Commissioner Trippler asked if the cars would be sitting in the mall parking lot overnight or over the weekend? He is concerned about car vandalism that may occur if the cars sit in the parking lot. Mr. Roberts said he understands from the representative that cars would be reserved and ready for pickup but there wouldn't be a stock of cars sitting in the parking lot waiting for people to rent. There is mall security which could help watch for vandalism but basically he doesn't see this being a problem. However, the applicant should be able to clarify the situation for the commission. Chairperson Fischer asked the applicant to come forward and address the commission. Mr. Jeff Higginbotham, Agency Manager for Avis Rent a Car, addressed the commission. He said Avis Rent a Car has seven stores in the Twin Cities. Avis rents cars for both business and leisure. The cars wouldn't get serviced in this location, they would be serviced and maintained at the airport. They propose to have 10 to 12 cars parked in the parking lot at any one time so there could be cars sitting in the parking lot overnight but the staff would secure the vehicles. Avis Rent a Car plans on being a member of the Chamber of Commerce and wants to be involved with the city functions in Maplewood. Chairperson Fischer asked if anyone in the audience wanted to speak regarding this proposal? No one in the audience came forward. Commissioner Pearson moved to adopt the resolution on pages 11 and 12 of the staff report. This resolution approves a conditional use permit for an automobile rental office in the Sears Store at 3001 White Bear Avenue. The approval is subject to the following conditions: 1. The owner or operator shall follow the site plan approved by the city. The director of community development may approve minor changes. 13 2. The city council shall review this permit in one year. 3. The normal hours of operation shall be seven days a week, Monday through Friday 8:00 a.m. to 6:00 p.m., Saturday from 8:00 a.m. to 4:00 p.m., and Sunday 10:00 a.m. to 2:00 p. m. 4. The maximum number of parking stalls for rental cars at this site is limited to 10. 5. The contractor must obtain the necessary building and sign permits from the city. Commissioner Desai seconded. Ayes - Ahlness, Bartol, Desai, Dierich, Fischer, Grover, Lee, Pearson, Trippler The motion passed. This item goes to the city council on October 25, 2004. 14 AGENDA ITEM K-3 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer SUBJECT: Public Works Building Addition, City Project 03-19: Approve Contract with Architect DATE: October 18, 2004 Introduction The 2004 Budget includes an allocation within the Fleet Maintenance fund for expansion of the Public Works Building. Authorization is requested to begin the design and construction process by hiring a consultant project architect. Background The city°s Public Works staff is housed at 1902 East County Road B. The building was constructed in 1976 and is currently used by the Public Works Maintenance personnel for offices, equipment storage and vehicle maintenance. In April 2004, the Engineering Division relocated to the upper floor where office areas were leased to the Ramsey Washington Metro Watershed District until March 2004. A mezzanine area exists for records storage. The city°s equipment and storage needs have expanded greatly in the 27 years since this building opened. Additionally, in 1996 the city agreed to St. Paul Regional Water Services (SPRWS) management and ownership of the water system, including water towers. Maintenance staff had previously used the lower levels of the water towers for storage areas. With the addition of the new Fire Station #2 on Clarence Street, the old Gladstone Fire Station was made available for storage, although this building has been sold and needs to be vacated. Finally, the extent of equipment used for maintenance of the city°s infrastructure has nearly doubled, including some specialty equipment that needs internal warm storage to maintain service life. The need for expansion of the storage area within the Public Works Building is significant. Budget Impact This expansion has been financially planned for many years. The Fleet Management Fund is financed by charges to equipment users. These charges have included a small surcharge over the past years for the necessary space and anticipated expansion. A majority of the necessary funds are available for this construction. The planning process for space needs was completed in 2003. Construction is estimated at $2.05 million and should be completed in 2005. The original estimate of the expansion needs in the mid-1990s was estimated at $1.5 million. The space needs study indicated that a number of additional improvements were warranted. The City Council approved an additional $550,000 of funding in April 2004 to increase the project budget to $2.05 million. The expansion will accommodate all needs for this site and eliminate disruption in 10 years with an additional project. Site improvements are also required at the Public Works Building and are planned to be included in the building project. These improvements include the addition of a structure to house the City°s salt storage. Current regulations do not require internal housing of the road salt used for winter maintenance; however, monitoring of the runoff impacts is necessary. Impacts to the ponding area between City Hall and the Community Center have not been significant but have a high potential for future problems. A structure located within the yard area is planned as part of an environmental improvement to be funded with the Environmental Utility Fund. This expenditure was planned as part of the Environmental Utility Funding plan and may be included within this project if EUF monies are appropriated as the process continues. The expenditure for the site improvements related to the runoff and the sand salt storage building are estimated to be $200,000. The total project cost will be $2,250,000 and will be constructed and completed in 2005 if approved by the City Council. City Council Agenda Background Public Works Building Expansion October 18, 2004 Page Two Architect Selection The Public Works staff has conducted a selection process for architects. The first step of the process was an open invitation to firms interested in becoming pre-qualified. A total of ten firms expressed interest in providing services as architects for the project. Seven of the ten provided detailed qualification proposals that the public works staff evaluated. Evaluation criteria in the first phase included previous public works expansion projects, familiarity with Maplewood conditions and successful team submittals/recommendations. Two of the seven firms were selected to prepare detailed proposals for the project. The two firms, Oertel Architects and SEH, Inc., were asked to develop a scope of work and cost proposal for the project. Both firms submitted detailed proposals and plans for the project. Each firm is very qualified, so staff determined its recommendation based upon cost-related issues. The Oertel proposal included a total fee of $129,500 for the Building Expansion, plus additional fees of $19,000 if the City adds the salt-sand facility, interior design services and 3D modeling for presentations. The SEH proposal included a total fee of $125,275 without consideration of the salt-sand facility final design, any interior design services and no modeling for presentations. The Oertel proposal is an hourly, not-to-exceed contract proposal that includes 1690 hours of design and inspection services for the $129,500 fee or an average of $76.63 per hour. The SEH proposal is a lump sum fee (not hourly charges), but includes an hours estimate of 1206 hours of design and inspection or an average of $103.88 per hour. The Public Works staff evaluation concluded that while the total estimate of Oertel is slightly higher by $4,225, the value of services is much greater with Oertel on the project. Additionally, public works staff slightly favored the Oertel work plan due to the higher concentration of hours at the construction observation time frame when cost overruns from construction can occur. Our summary is that the Oertel proposal is a better proposal in that the City will get a better product and less chance for construction overruns. Recommendation It is recommended that the City Council approve selection of Oertel Architects for the Public Works Building Expansion Project, City Project 03-19, and authorize the Mayor and City Manager to sign a contract in the amount of $129,500. RCA Attachments: Site Plan ~'~ --, ~~ F -- ''~~ ,- ~~ ~, '~ -- ~ , ---~~ ~ ---- r, ~ ~ ~~ ~ i _ ~= ~ ... .ir-ate ~ ~ ~ ~ J~~ ~~' i® V r___ ® iii ~--- - ~~ ~mee e~ ~ i® i i i i g ~ ®a. a ~ ~ ~ ~ a 'ii ~ a e® ~ ~ ~ i ~ ~ `` 1 , ~ ~ ~ i i ® ..~ ,A- awl i ~' ~ ~ i rL' ~~~ 3 ~~ ~ ~ •. v- ' --- ---- ~ ~ ~ ~ i ~ ~ ii ~ ii ~a ' ~ I ® i ~ i i ~ - i _ f ii ~ r ~ ~ i i i i ~g~ q ~ ~ _ ___________ ____ ____- 4 l Ll > ~I r~ ~ ~ _ ~ ~ i ~ ~ \ ~ ~ ~ ~ J L \ ~ ~ ~ i ~ \ \ \ ~ i ~ ~ \ - - - ____ -- \ - ___ L , V \ J /\ C I ~~ I \y l own p ~ ° ~ ~ _ ~~,~ N Z r >.~.o„ o m a~ a ~ ~r Agenda # K4 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: October 20, 2004 RE: Intoxicating Liquor License Introduction Cori Jean Blodgett has submitted an application for an on-sale intoxicating liquor license to be used at Noodles & Company located at 2865 White Bear Avenue. The establishment's main focus is food but they are requesting an intoxicating liquor license to serve beer and wine only. The indoor seating capacity is 40 and the outdoor patio seating capacity is 32. The patio is fenced in with afour-foot fence that resembles the patio setup at Chipotle located at 2303 White Bear Avenue. Back rg ound Noodles & Company has an internal policy that only permits management staff members to serve alcoholic beverages. As required by City ordinances, the necessary background investigation was completed by the Police Department on Ms. Blodgett. The following checks were completed: State and Federal criminal history check, State motor vehicle and driver's license file, State and National Wants and Warrants, along with contacts and warrants in the cities of Bloomington, Burnsville and St. Paul. Hennepin and Ramsey Counties were also checked. There was nothing found that would prohibit her from holding a liquor license in the City of Maplewood. Ms. Blodgett has been given a copy of the City Code of Ordinances that apply to being an intoxicating liquor license holder and has met with Chief Thomalla personally to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues. Recommendation It is recommended that the City Council approve the on-sale liquor license for Ms. Blodgett.