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HomeMy WebLinkAbout2004 02-09 City Council Packet6:00 p.rre. CounciUManager Workshop AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 09, 2004 Council Chambers, Municipal Building Meeting No. 04-03 A. B. C. D. E. F. G. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES 1. Minutes from the January 26, 2004 City Council Meeting APPROVAL OF AGENDA APPOINTMENTS/PRESENTATIONS 1. Resolutions of Appreciation -William Rossbach and Jackie Monahan-Junek CONSENT AGENDA 1. Approval of Claims 2. Carry Over of 2003 Appropriations to 2004 3. Presentation of the Blessed Virgin Mary Church -Temporary Liquor License 4. 2003 Community Design Review Board Annual Report 5. Heritage Square Final Plat (Kennard Street and Legacy Parkway) 6. Conditional Use Permit Review -Comfort Bus Company (1870 Rice Street) 7. Conditional Use Permit Review -Carriage Homes of Maple Hills (Maple Hills Drive) H. PUBLIC HEARINGS 1. 7:00 p.m. Ohlson Landscaping - 1949 Atlantic Street Lot Division Conditional Use Permit for Outdoor Storage Conditional Use Permit for Metal Building Design Approval 2. 7:15 p.m. Public Meeting for Annual NPDES Report 3. 7:30 p.m. County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08 -Resolution Ordering Improvement after Public Hearing (Petitioned-3 votes) 4. 7:45 p.m. County Road D Water Main Improvements, City Project 03-09 -Resolution Ordering Improvement after Public Hearing (4 Votes) 5. 8:00 p.m. Roundabout -Hazelwood St. & County Road C, Project 01-16 a. Resolution Modifying Original Contract after Public Hearing (3 votes) b. Resolution Requesting Variance from State Aid Standards (3 votes) I. AWARD OF BIDS Award of Bid for New Fire Department Pumper/Tanker J. UNFINISHED BUSINESS K. NEW BUSINESS 1. County Road D Realignment, Project 02-07 -Resolution Authorizing Condemnation Proceedings for Right-of--Way Acquisition 2. County Road D, T.H. 61 to Hazelwood St, Project 02-07 -Resolution Approving State Aid Designation 3. Gladstone South Neighborhood Streets, Project 00-03 -Resolutions for Modification of Existing Construction Contract (Change Order #4) and Acceptance of Project 4. Nature Center Exhibits Legacy Village Development Agreement Amendment L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENTS Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITYFOR OUR COMMUNITY Following are Borne rules of civility the City of Maplewood expects of everyone appearing at Council Meetings -elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. DRAFT--MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., January 26, 2004 Council Chambers, Municipal Building Meeting No. 04-02 A. B. C. D. E. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:00 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE Mayor Cardinal recognized the following individuals who are actively serving our country and asked everyone to please keep them in their prayers: ~ William Cockriel, 943 Century Avenue North, active duty in Baghdad ~ Will Riser Jr., 2205 Hazelwood Street, Sergeant in the Army Reserve ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF MINUTES 1. Minutes from City Council Meeting, January 12, 2004 Councilmember Juenemann moved to a~rove the City Council Minutes of January 12, 2004 as amPnrlPrl Seconded by Councilmember Monahan-Junek Ayes-All APPROVAL OF AGENDA M1. Mayor's Forum M2. North High School M3. RAMCO Legislative Night M4. Rush Line Corridor M5. 800 MHz N2. NRI Committee (Met Council) Councilmember Rossbach moved to a~rove the agenda as amended. Seconded by Councilmember Juenemann Ayes-All City Counci101-26-04 F. G. APPOINTMENTS/PRESENTATIONS None CONSENT AGENDA 1. Approval of Claims ACCOUNTS PAYABLE: $ 128,793.48 Checks # 62843 thru #62848 dated 1/05/04 thru 1/07/04 $ 150,482.20 Checks # 62849 thru 62916 dated 1/13/04 $ 2,278,943.76 Disbursements via debits to checking account dated 1/02/04 thru 1/08/04 $ - $ 175,122.63 $ 129,536.12 $ 2,862,878.19 PAYROLL $ 560,871.49 $ 3,790.99 Checks # dated Checks #62917 thru #62974 dated 1/20/04 Disbursements via debits to checking account dated 01/09/04 thru 01/15/04 Total Accounts Payable Payroll Checks and Direct Deposits dated 01/16/04 Payroll Deduction check #96324 thru # 96326 dated 01/16/04 $ 564,662.48 Total Payroll $ 3,427,540.67 GRAND TOTAL City Counci101-26-04 2 2. Billing Agreement with St. Paul Regional Water Services Approved an agreement for the billing of the new environmental utility charge by the St. Paul Regional Water Services. 3. Transfers from Tax Increment Funds Authorized the appropriate 2003 budget adjustments and 2003 transfers totaling $234,000 form the Tax Increment Funds to the Debt Service Fund. 4. Disposal of Old Financial Records Adopted the following resolution to destroy financial records that have passed their legally required retention period: RESOLUTION04-O1-009 WHEREAS, M.S.A. 138.17 governs the destruction of city records; and WHEREAS, a list of records has been presented to the Council with a request in writing that destruction be approved by the Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA; 1. That the Finance Director is hereby directed to apply to the Minnesota State Historical Society for an order authorizing destruction of the records as described in the attached list. 2. That upon approval by the State of the attached application, the Finance Director is hereby authorized and directed to destroy the records listed. 5. Personal Service -Massage Therapy -Bonnie Gibson -Maplewood Community Center Sister Rosalind Approved the individual personal service license forBonita G. Gibson at Maplewood Community Center to work for Sister Rosalind Gefre. 6. Carver Elementary -Temporary Gambling, Temporary Food -Fee Waiver Adopted the following resolution approving Catherine Boehm, representing Carver Elementary PTO, to hold a temporary gambling license to be used on April 3, 2004 from 10:00 a.m. to 2:00 p.m. to conduct a raffle. The raffle will be conducted at the school located at 2680 Upper Afton Road: RESOLUTION 04-01-010 City Counci101-26-04 3 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary permit for lawful gambling is approved for Carver Elementary PTO, 2680 Upper Afton Road. Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 7. County Road D Improvements (White Bear to McKnight), City Project 01-15 -Issue Connection Charge Credit to Helen Mehsikomer Approved payment of $1,860.00 from the Project Fund for County Road D Improvements, City Project 01-15, to Helen Mehsikomer as a refund of charges for the calculation error for the property at 2205 County Road D East. 8. Planning Commission's 2003 Annual Report Approved and accepted the Planning Commission's 2003 Annual Report. 9. Lawful Gambling Resolution, Change of Manager-TSE, Inc. Brian Halgrimson at the Chalet Lounge Adopted the following resolution approving the change of manager for TSE, Inc. for their gambling license held at The Chalet, 1820 Rice Street to Brian Halgrimson: RESOLUTION 04-01-011 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the change of manager (Brian Halgrimson) is approved for TSE, Inc. to operate at the Chalet, 1820 Rice Street, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 10. Donation from Schmelz Countryside Volkswagen-Saab City Counci101-26-04 Accepted a a $2,500 donation from John Schmelz to show his appreciation for the work done by the Police Department this past year. He has asked that the donation be used at the City Council's discretion for needed programs or equipment during 2004. 11. Maplewood Moose Lodge Charitable Gambling License Approved the City Manager's letter of support for the Moose Lodge's Gambling License. 12. Policy and Procedure Manual Revision Adopted revisions to the Policy and Procedure Manual. Councilmember Koppen moved to approve consent agenda items 1-7, 9, and 10 as presented. Seconded by Councilmember Juenemann Ayes-All Councilmember Juenemann moved to approve consent agenda item 8 as presented. Seconded by Councilmember Koppen Ayes-All Councilmember Rossbach moved to approve consent agenda item 11 as presented. Council discussed the fact that they are aware that this is an unique situation, the Moose Lod eg is in good standing in the city, new management and members are involved and that their has been a 10 ,near time lapse. Seconded by Councilmember Juenemann Ayes-All Councilmember Rossbach moved to table consent a,~enda item 12 until a legal opinion has been received. Seconded by Councilmember Juenemann Ayes-All H. PUBLIC HEARINGS 7:27 p.m. Easement Vacation, 2416 Teakwood Drive a. City Manager Fursman presented the staff report. b. City Planner Finwall presented specifics from the report. c. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None d. Mayor Cardinal closed the public hearing. Councilmember Juenemann moved to adopt the followin,~ resolution for the vacation of an City Counci101-26-04 unused draina,~e and utility easement on the property at 2416 Teakwood Drive: RESOLUTION 04-01-012 VACATION RESOLUTION WHEREAS, Chris Cavett, representing the City of Maplewood and the property owners, applied for the vacation of the following: A 15-foot-wide drainage and utility easement located on the property at 2416 Teakwood Drive, Maplewood (Property Identification Number: 12-28-22-31-0049) and described as follows: The 15-foot-wide drainage and utility easement on Lot 1, Block 4, Huntington Hills Addition in Section 12, Township 28, Range 22 WHEREAS, the history of this vacation is as follows: On January 5, 2004, the planning commission recommended that the city council approve the public vacation. 2. On January 26, 2004, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the above-mentioned property (Lot 1, Block 4, Huntington Hills Addition). NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described vacation for the following reasons: It is in the public interest. 2. The existing easement is not used and is not needed for drainage or utility purposes in its current location. This vacation is subject to the owner providing the city a 15-foot-wide drainage and utility easement that follows the centerline of the existing drainage swale and signing the necessary agreements to allow the city to correct the drainage problems on the property. City Counci101-26-04 Seconded by Councilmember Monahan-Junek Ayes-All 2. 7:36 p.m. Proposed Mixed Use District Comprehensive Plan Amendment (4 Votes) Zoning Code Amendment a. City Manager Fursman presented the staff report. b. Associate Planner Finwall presented specifics from the report. c. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None d. Mayor Cardinal closed the public hearing. Councilmember Juenemann moved to approve a comprehensive plan amendment to revise the City of Maplewood's May 2002 Comprehensive Plan. Seconded by Councilmember Monahan-Junek Ayes-All Councilmember Monahan-Junek moved to adopt the following ordinance creating a new zoning district within the City of Maplewood that will allow for the mixture of low-impact commercial developments along with higher density residential development: ORDINANCE NO. 847 AN ORDINANCE CREATING THE MIXED-USE ZONING DISTRICT The Maplewood City Council approves the following additions to the Maplewood Code of Ordinances: Section L This section adds Section 34-16 to Chapter 34 (subdivisions) to the city code: Section 34-16. Special subdivision regulations in the M-U mixed-use district. Chapter 34 (subdivisions) of the city code applies to the mixed-use zoning district unless specified differently below. (a) Blocks: Maximum block length of six hundred (600) feet. (b) Right-of--way width: Subject to discretion of the director of public works and approval by the city council. (c) Road pavement widths: Subject to discretion of the director of public works and approval by the city council. City Counci101-26-04 (d) Alleys: Interconnected roads and alleys are strongly encouraged within the mixed-use zoning district. (e) Alley right-of--way and pavement widths must be adequate for the following: vehicle passing, vehicle loading and unloading and storage of snow. Alley right-of--way and pavement widths are subject to the discretion of the director of public works and approval by the city council. (~ Cul-de-sacs: Cul-de-sacs are prohibited within the mixed-use zoning district. (g) Sidewalks: Sidewalks are required on both sides of roads. Section IL This section adds the following language to Section 44-6 (definitions) to the city code: Bed and breakfast means a transient lodging establishment located in asingle-family dwelling unit or other approved building in which guest rooms are rented on a nightly basis for periods of less than a week and where at least one meal is offered in connection with the provision of sleeping accommodations only. Drive-through sales and service means an opening in the wall of a building designed and intended to be used to provide sales and/or service to patrons who remain in their vehicles. Drive-up food or beverage window means an opening in the wall of a building or restaurant designed and intended to be used to provide food and/or beverage sales and/or food and/or beverage service to patrons who remain in their vehicles. Dry cleaning and laundry pick-up station means an establishment or business maintained for the pick up and delivery of dry cleaning without the maintenance or operation of any dry cleaning equipment or machinery on the premises. Dry cleaning plant means an establishment or business maintained for cleaning clothing or other fabrics by immersion and agitation, or by immersions only, in volatile solvents including, but not limited to, solvents of the petroleum distillate type and/or the chlorinated hydrocarbon type, and the processes incidental thereto. Dwelling, secondary means an additional dwelling unit located within and subordinate to the principal dwelling on asingle-dwelling lot, designed for a single occupant or small family. Standards and conditions for such a unit shall include the following: 1. A secondary dwelling unit shall be located within asingle-family dwelling or above its accessory structure. 2. In the case of an addition to an existing structure, the exterior finish, roof pitch, windows, eaves and other architectural features must be the same or visually compatible with those of the original building. 3. The additional dwelling unit may not contain more than thirty percent (30%) of the principal dwelling's total floor area or eight hundred (800) square feet, whichever is less. 4. There shall be no more than two (2) dwelling units on a lot. 5. At least one (1) dwelling unit on the lot shall be owner-occupied. Dwelling, townhouse means a residence for one family that is attached either horizontally or vertically to at least two other residences, each with a private outside entrance. City Counci101-26-04 Laundry means an establishment or business where patrons wash and dry clothing or other fabrics in machines operated by the patron. Limited production and processing are those uses that produce minimal off-site impacts due to their limited nature and scale, are compatible with commercial and residential uses and may include wholesale and off-premise sales. Odors, noise, vibration, glare and other potential side effects of manufacturing processes shall not be discernable beyond the property line or to other tenants located in a building. Limited production and processing includes, but is not limited to, the production, processing, repair or service of the following: 1. Apparel and other finished products made from fabrics. 2. Computers and accessories, including circuit boards and software. 3. Electronic products, components, assemblies and accessories. 4. Film, video and audio production. 5. Food and beverage products, except no live slaughter, grain milling, cereal, vegetable oil or vinegar processing. 6. Jewelry, watches and clocks. 7. Milk, ice cream and confections. 8. Musical instruments. 9. Novelty items, pens, pencils and buttons. 10. Precision dental, medical and optical goods. 11. Signs, including electric and neon signs and advertising displays. 12. Toys. 13. Wood crafting and carving. 14. Wood furniture and upholstery. Live-work unit means a dwelling unit in combination with a shop, office, studio or other workspace within the same unit, where the resident occupant both lives and works. Standards and conditions for these shall include: 1. The workspace component must be located on the first floor or basement of the building, with an entrance facing the primary abutting road. 2. The dwelling unit component must be located above or behind the workspace and maintain a separate entrance accessible from the primary abutting road. 3. The office or business component of the workspace shall not exceed thirty percent (30%) of the total gross floor area of the principal dwelling unit and shall meet all building code requirements. 4. A total of two (2) off-street parking spaces shall be provided on site for alive-work unit, located to the rear of the unit, or underground/enclosed (including attached or detached garage parking spaces). 5. No more than one (1) passenger or light commercial vehicle (i.e., delivery truck) associated with the office or business component of the workspace maybe stored on site. Heavy commercial vehicles are prohibited. 6. The size and nature of the workspace shall be limited so that the building type maybe governed by residential building codes. An increase in size or intensity beyond the specified limit would require the building to be classified as a mixed-use building and will require different construction standards. 7. The workspace component of the building may include the following uses: offices, small service establishments, home crafts which are typically considered accessory to a dwelling unit or limited retail associated with fine arts or crafts. The workspace component shall be limited to City Counci101-26-04 those uses otherwise permitted in the district that do not require a separation from residentially zoned or occupied property. The workspace component may not include a wholesale business, manufacturing business, motor vehicle service or repair for any vehicles other than those registered to residents of the property and a commercial food service requiring a license, except for a catering business which meets all conditional use permit requirements as specified in Article V (conditional use permits). 8. Signage for alive-work unit is restricted to one (1), fifteen-square-foot (15 s.£) wall sign and shall not be internally illuminated. Over story tree means a large deciduous shade-producing tree with a mature height over thirty (30) feet. Photocopying establishment means a business engaging in the reproduction of written or graphic materials through processes that do not include the use of volatile organic compounds which are subject to federal or state air emissions regulations. Publishing or printing establishment means a business engaging in the reproduction of written or graphic materials through processes that include the use of volatile organic compounds which are subject to federal or state air emissions regulations. Section III. This section adds Chapter 44, Article II, Division 14 to the city code to create the mixed-use zoning district (M-U): Division 14. M-U Mixed-Use District Section 44-679. Purpose and intent. The purpose of the mixed-use zoning district is to provide areas in the City of Maplewood with a mixture of land uses, made mutually compatible through land use controls and high-quality design standards. With this district, the City of Maplewood intends to promote the redevelopment or development of an area into amixed-use urban center with compact, pedestrian-oriented commercial and residential land uses that are within an easy walk of a major transit stop. The intent of the mixed-use zoning district is to enhance viability within an area and foster more employment and residential opportunities. The placement and treatment of buildings, parking, signage, landscaping and pedestrian spaces are essential elements in creating the pedestrian-friendly and livable environment envisioned by the city in a mixed-use area. To ensure these elements are achieved, basic design standards are included in the district. City Counci101-26-04 10 Section 44-670. Uses. Uses allowed within an M-U mixed-use zoning district are as follows: Permitted (P) Conditional Use Permit (CUP) Type of Use Prohibited (PR) Residential Uses Single-family dwelling P1 Double dwelling P' Multiple dwelling P Secondary dwelling CUP Mixed Commercial-Residential Uses Multiple-dwelling residential and commercial P Live-work unit CUPS Commercial Uses Adult uses and sexually oriented businesses PR Antennas which are freestanding and not PR3 located on existing structures Bakery/candy shop/catering, which produces P goods for on-premise retail sale Bank, credit union P Bed and breakfast P/CUP/PR4 Cemetery, crematory or mausoleum PR Clinic, medical or health related P Clinic, veterinary P/PRs Commercial Uses (cont.) Currency exchange business PR Drive-through sales and service PR Drive-up food or beverage window PR Dry cleaning and laundry pick-up station P Dry cleaning plant P/PR6 Exterior storage, display, sale or distribution of goods or materials PR Health sports club P Indoor recreation P Indoor theater P Laundry P Limited production and processing P/CUP' Maintenance garage PR Major motor fuel station PR Mining PR Minor motor fuel station CUPg City Counci101-26-04 11 Motor vehicle wash Office Off-street parking as a principal use Off-sale liquor business On-sale liquor business Pawnbroker Planned Unit Development Photocopying establishment Publishing or printing establishment Restaurant Retail Small appliance and electronic component or equipment repair Accessory use customarily incidental to any of the above uses The city may allow commercial uses similar to the above if they would not create a nuisance and if they are not noxious or hazardous. The city council shall review uses that are not clearly similar for determination of compatibility. PR P PR P9 P9 PR PR P P/PRl o P P P P iNonconforming single and double-dwelling residential uses and structures: Any pre-existing conforming or nonconforming single or double-dwelling residential use or structure which would become nonconforming by adoption of the mixed-use zoning district and maybe expanded, extended or intensified so long as such expansion, extension, or intensification would be permitted under the R-1 single-dwelling residential district or the R-2 double-dwelling residential district and/or M-U mixed-use district. Live-work units are a conditional use in the mixed-use zoning district if they meet all standards and conditions as defined in the live-work definition. Live-work units do not require a home occupation license as specified in Section 14-56 (home occupations). 3All other antenna requirements as specified in Article XI (commercial use antennas and towers) shall apply. 4Bed and breakfast establishments are allowed as follows: 1) single-dwelling residential: permitted if the bed and breakfast has four (4) or fewer guest rooms and as a conditional use permit if the bed and breakfast has more than four (4) guest rooms; 2) commercial or mixed-use building: permitted; 3) double dwelling, townhouse, or multi-family: prohibited. All bed and breakfast establishments must meet the required number of off-street parking spaces as specified in Section 44-17 (off-street parking). sVeterinary clinic with exterior kennels are a prohibited use in the mixed-use zoning district. 6A dry cleaning plant is a permitted use in the mixed-use zoning district only if located within a commercial-only building. A dry cleaning plant is a prohibited use in the mixed-use zoning district if located within amixed-use building (i.e., residential and commercial). 'Limited production and processing is a conditional use in the mixed-use zoning district only if such use has more than five thousand (5,000) square feet of gross floor area, in which case total floor area shall not exceed ten-thousand (10,000) square feet. gA minor motor fuel station is a conditional use in the mixed-use zoning district subject to the following: City Counci101-26-04 12 1. All parts of the minor motor fuel station shall be at least 100 feet from any residential use within the mixed-use zoning district, including mixed-use buildings that comprise at least 50 percent residential uses. 2. All parts of the minor motor fuel station shall be at least 350 feet from any single, double or multi-family residentially zoned land. 3. All new or replacement underground fuel storage tanks shall meet the standards of state statutes and the standards of the state pollution control agency. Such tanks shall also have a UL listing appropriate for their use. In addition, installation plans shall be submitted to the state fire marshal's office for approval. 4. There shall be leak detection equipment on all new and existing tanks according to the federal environmental protection agency schedule deadlines. Leak detection facilities shall include electronic (in tank) monitoring equipment and manual measurement and recording equipment of tank levels for daily records. Records of daily tank levels, fuel purchases and fuel sales shall always be available on site for inspection by the fire marshal. 9All alcoholic beverage licensing requirements apply as specified in Chapter 6 (alcoholic beverages). '°Publishing and printing establishments are a permitted use in the mixed-use zoning district only if located within acommercial-only building. A publishing and printing establishment is a prohibited use in the mixed-use zoning district if located within amixed-use building (i.e., residential and commercial). Section 44-671. Dimensional standards. Lot Size Per Unit Structure Setbacks (Feet) Building Type (Square Feet) Hecht (Feet Front Side Rear Single dwelling 7,260 35' 20 to 25 5~ 15~ Double dwelling/ n/a 35' 20 to 25 5~ 15~ townhouse Residential garage n/a Per Section n/a 5 0 to 6 accessed from alley 44-114 Residential garage not n/a Per Section 20 to 25 5 5 accessed from alley 44-114 Multiple dwelling n/a 35' 0 to 20 03 03 Mixed-use/residential n/a n/a 0 to 10 03 03 and commercial CommerciaUincluding n/a n/a 0 to 10 03 03 structure parking 'No single dwelling, double dwelling, townhouse or multi-dwelling building shall exceed a height of thirty-five (35) feet, or three stories, unless the city council approves a conditional use permit. City Counci101-26-04 13 When amixed-use zoned single or double-dwelling/townhouse adjoins a single or double-dwelling residential zoning district, the side and rear yard setbacks of the adjacent single or double- dwelling residential zoning district shall apply, or a side yard setback often (10) feet and a rear yard setback of twenty (20) feet, whichever is greater. 3The zero (0) setback specified above is allowed except as otherwise specified in the building code. Side and rear yard setbacks of at least ten (10) feet shall be required when amixed-use zoned commercial, mixed-use (residential and commercial) or multi-family use adjoins amixed-use zoned single or double-dwelling/townhouse residential use. Side and rear yard setbacks shall be as specified in Section 44-20 (c)(6)(b) (additional design standards) when amixed-use zoned commercial, mixed-use (residential and commercial), or multi-family use adjoins a single or double- dwelling residential zoning district. Section 44-672. Maximum density. The density of the mixed-use zoning district shall not exceed the maximum density permitted by the land use classification and people per unit designated in the city's adopted comprehensive plan. Density bonuses are allowed per Section 44-300 (density credits). In addition, the net acreage for calculating density may be increased by three hundred (300) square feet for each affordable dwelling unit, as defined by the Metropolitan Council guidelines. Section 44-673. Off-Street Parking. Section 44-17 (off-street parking) of the city code applies in the mixed-use zoning district unless specified differently below. Placement of surface parking within the mixed-use zoning district must meet the following: 1. Surface parking must be located to the rear of a principal building, or an interior side yard if parking in the rear is impractical. 2. Surface parking must maintain aten-foot (10') setback to a road when constructed on the side or rear of a building on a corner lot. 3. Surface parking must maintain afive-foot (5') side and five-foot (5') rear yard setback, unless the surface parking adjoins a single or double-dwelling residential zoning district, in which case the required setback is as specified in Section 44-19(a) (landscaping and screening). 4. The city may approve variances to the surface parking placement standard if a building has special needs and site constraints. In these cases, there should be good pedestrian connections between the sidewalk and building entrance, and the area in front of the parking lot should be well landscaped. Amount of parking: 1. The minimum amount of required parking spaces shall be as specified in Section 44-17 (off- street parking). 2. The maximum amount of surface parking spaces shall not exceed the specified minimum by more than ten percent (10%), or two (2) spaces, whichever is greater. If additional parking is desired, it must be placed underground, within an enclosed building, or in a tuck-under garage. 3. On-street parking located in front of a commercial or mixed-use building may count toward the required number of parking spaces. City Counci101-26-04 14 4. For retail, medical, service and office uses, if a transit shelter is provided on site or in front of the building, then the minimum required number of parking spaces may be reduced by five percent (5%), but not to exceed five (5) parking spaces total. 5. Commercial parking district: For retail, medical, service and office uses, required parking may be reduced by the establishment of a commercial parking district for the purpose of sharing parking with varying peak parking hours or availability of off-street public parking. The establishment of a commercial parking district to allow a reduction in parking required shall be subject to review and approval by the community design review board during the development's initial site plan review or subsequent site plan changes. 6. In addition to the above-referenced allowances for parking reduction, the city council may authorize other reduced off-street parking requests through a special agreement. The reduction must be based on proven parking data for a specific development. Parking space size: 1. 90-degree parking: 9 feet x 18 feet 2. 45-degree parking: 8.5 feet x 18 feet 3. Parallel parking: 8 feet x 21 feet Section 44-674. Design standards. Section 44-20 (additional design standards) of the city code applies to the mixed-use zoning district unless specified differently below. Awnings: Awnings must be properly maintained, and if in poor repair must be repaired or replaced in a timely manner. Metal awnings are prohibited unless the design of the awning is compatible with the building, as determined by the director of community development (if the awnings require administrative review) or the community design review board (if the awnings require design review). Awnings may extend up to five (5) feet over the public right-of--way, where approved by the city, and must meet all building code requirements. CommerciaUmixed-use building facade: Any exterior building wall, except for single and double- dwelling/townhouse residential buildings, adjacent to or visible from a public right-of--way or public open space may not exceed forty (40) feet in width. New buildings of more than forty (40) feet in width are allowed if the building wall is divided into smaller increments, between twenty (20) and forty (40) feet in width, through articulation of the facade. This can be achieved through combinations of the following techniques and others that may meet the objective: 1. Facade modulation -stepping back or extending forward a portion of the facade. 2. Vertical divisions -using different textures or materials (although materials should be drawn from a common palette). 3. Division into storefronts, with separate display windows and entrances. 4. Variation in rooflines by alternating dormers, stepped roofs, gables, or other roof elements to reinforce the modulation or articulation interval. 5. Arcades, awnings, window bays, arched windows and balconies. Exterior building materials: Exterior-building materials shall be classified primary, secondary or accent material. Primary materials shall cover at least sixty percent (60%) of all facades of a building. Secondary materials may cover no more than thirty percent (30%) of all facades of a building. Accent materials may include door and window frames, lintels, cornices and other minor elements, and may cover no more than ten percent (10%) of all facades of a building. Allowable materials are as follows: City Counci101-26-04 15 1. Primary exterior building materials may be brick, stone or glass. Bronze-tinted or mirror glass are prohibited as exterior materials. 2. Secondary exterior building materials maybe decorative block or stucco. 3. Synthetic stucco may be permitted as a secondary material on upper floors only. 4. Accent materials may be wood or metal if appropriately integrated into the overall building design and not situated in areas that will be subject to physical or environmental damage. 5. All primary and secondary materials shall be integrally colored with no painted materials. Fences: Fences over four (4) feet in height are prohibited in all front yards, except as required for storage/service/loading as specified below. First floor height: The first floor of commercial or mixed-use (residential and commercial) buildings shall be designed with a minimum ceiling height of twelve (12) feet. Material change: The front facade building material changes shall not occur at external corners (toward a public right-of--way or public open space), but may occur at reverse or interior corners or as a return at least six (6) feet from external corners. Mixed-use building and development remodeling/additions/alterations: Remodeling, additions or other alterations to mixed-use buildings and development (buildings and developments previously approved and built with mixed-use design standards) shall be done in a manner that is compatible with the original building or development. Original materials shall be retained and preserved to the extent possible. Model variety: Each single or double-dwelling development of one hundred (100) or more units must have at least four (4) models with three (3) elevations and material treatments each. For single or double-dwelling developments of less than one hundred (100) units, at least three (3) models with three (3) variations each are required. No road block should have more than two (2) consecutive single- dwelling houses with the same house model. Nonconforming buildings and developments: Additions to nonconforming buildings or developments (buildings or developments built before mixed-use design standards) must be constructed with materials required by this ordinance if the addition exceeds twenty-five percent (25%) of the floor area. Exterior remodeling or alterations to a nonconforming building or development must be constructed with materials required by this ordinance. The director of community development (if administrative review is required) or the community design review board (if design review is required) may authorize the use of other materials if the addition, remodeling or alteration is deemed to be minor in nature and not visible from a public right-of--way. One-story buildings: One-story buildings taller than eighteen (18) feet in height shall be architecturally detailed to simulate atwo-story appearance. Parks/playgrounds: The city may require that a reasonable portion of any proposed subdivision or development be dedicated to the public or preserved for public use as parks, playgrounds, trails or open space. Pedestrian access: Each ground floor space with road frontage shall have its primary entrance on the front facade. Additional entrances may be provided off of a parking area or an access corridor. Porches and entries: Porches, steps, pent roofs, roof overhangs and hooded front doors or similar architectural elements shall be used to define all primary residential entrances. Decks shall be City Counci101-26-04 16 prohibited on all primary residential entrances. Front porches must have a minimum depth of six (6) feet clear. Porches may extend six (6) feet into the required setback in the mixed-use zoning district. Residential garages: Single or double-dwelling/townhouse attached garages must not be located in front of the primary facade and must have architectural elements to minimize the impact of the garage door or be recessed from the primary front facade (not including porches, bay windows or other minor projections) by a minimum of eight (8) feet. Single or double-dwelling/townhouse garages, either attached or detached, which are placed in the rear yard must be accessed by either an alley or a side-yard driveway. Setbacks: Within the mixed-use zoning district, all setbacks shall be measured from the outlying property line of a development and either a public right-of--way or from the edge of a private road, whichever applies. The term "road" as used to define setbacks within the mixed-use zoning district applies to public right-of--ways and private roads. Storage/service/loading: If an outdoor storage, service or loading area is visible from adjacent residential uses, or a road or walkway; it shall be screened by a decorative fence, wall or screen of plant material at least six (6) feet in height. Fences and walls shall be architecturally compatible with the primary structure. Windows: Buildings containing office and retail uses shall maintain forty percent (40%) minimum window coverage on the first floor that faces a road or public open space. These windows shall extend to a minimum of two (2) feet to the front facade elevation. Exceptions and Appeals to Design Standards: Exceptions: The director of community development (if administrative review is required) or the community design review board (if design review is required) may consider exceptions to the above- mentioned design standards if they uphold the integrity of the guidelines and result in an attractive, cohesive development design as intended by this ordinance. Appeals: Appeals to the approved design conditions for a building or development are permitted as specified in Section 2-285 (approval of plans). C. Section 44-675. Landscaping. Section 44-19 (landscaping and screening) of the city code applies in the mixed-use zoning district unless specified differently below. Landscape requirements: All areas of land not occupied by buildings, parking, driveways, sidewalks or other hard surface shall be sodded or mulched and landscaped with approved ground cover, flowers, shrubbery and trees. 2. Hard surfaced areas, including sidewalks and patios, must include amenities such as benches, planters and bike racks. 3. For parking lots consisting of twenty (20) or more spaces, interior landscape islands are required. Interior landscape islands shall be at a rate of one (1) landscape island for every ten (10) parking spaces. Landscaping areas located along the perimeter of a parking lot beyond the curb or edge City Counci101-26-04 17 of pavement shall not be included toward satisfying this requirement. Landscape islands shall be a minimum of one hundred and forty-four (144) square feet in area and shall be a minimum of eight (8) feet in width, as measured from back of curb to back of curb. The landscape islands shall be improved as follows: a. One (1) over story tree with a trunk size a minimum of two and one-half (2-1/2) inches in caliper shall be provided for every landscape island. b. A minimum of fifty percent (50%) of every landscape island shall be planted with an approved ground cover in the appropriate density to achieve complete cover within two (2) years. Mulch may only be used around the base of the plant material to retain moisture. 4. Perimeter landscape or pedestrian walls are required for all parking lots and shall be established along the road and edges of the parking lot. The landscape treatment or pedestrian wall shall run the full length of the parking lot and be located between the property line and the edge of the parking lot as follows: a. Perimeter parking lot landscaping adjacent the road shall be at least ten (10) feet in width, as measured from the property line or edge of a private road to the back of curb. b. The primary plant materials used in perimeter parking lot landscaping adjacent the road shall be over story trees. Ornamental trees, shrubs, hedges and other plant materials may be used to supplement the over story trees, but shall not be the sole contribution to such landscaping. c. Perimeter parking lot landscaping along the rear and sides of a parking lot (not adjacent the road) shall be planted with a minimum of fifty percent (50%) ground cover approved by the city to achieve complete cover within two (2) years. Mulch may only be used around the base of the plant material to retain moisture. d. In lieu of, or in addition to, perimeter parking lot landscaping, a pedestrian wall along the perimeter of the parking lot may be constructed. The pedestrian wall is limited to four (4) feet in height, must be at least eighty percent (80%) opaque and must be architecturally compatible to the principal building or development. 5. Over story trees are required at regular intervals along the road to help define the road edge, to buffer pedestrians from vehicles and to provide shade. The over story trees shall be located in a planting strip at least five (5) feet wide between curb and sidewalk, or in a planting structure of design acceptable to the city. Section 4-676. Lighting. All outdoor lighting shall be of a design and size compatible with the building and as specified in Section 44-19(c)(1) (outdoor lighting), except that light pole height maximum is limited to sixteen (16) feet. Section N. This section adds Subdivision VII, Schedule No. VI, to Article III (sign regulations). Subdivision VII. Schedule No. VI Section 44-990. Scope. City Counci101-26-04 18 This schedule No. VI applies to signs in the M-U mixed-use district. Article III (sign regulations) of the city code applies to the M-U mixed-use district unless specified differently below. Section 44-991. Sign review. The community design review board shall review all signage on new buildings or developments to ensure that the signs meet mixed-use sign requirements and are architecturally compatible with the new building or development. In addition, the community design review board shall review all comprehensive sign plans as required in Section 44-736 (comprehensive sign plan). All signage on mixed-use buildings or developments (buildings or developments previously approved and built with mixed-use design standards) shall be reviewed by the director of community development and shall be done in a manner that is compatible with the original scale, massing, detailing and materials of the original building. All signage on non-mixed-use buildings or developments (buildings or developments not built with mixed-use design standards) shall be reviewed by the director of community development and shall comply with the mixed-use sign requirements, unless classified as a pre-existing nonconforming sign in which case it shall comply with Section 44-12 (nonconforming buildings or uses). Section 44-992. Projecting signs. Projecting signs are allowed as part of the overall signage. Projecting signs may not extend more than four (4) feet over a public right-of--way and a private road or sidewalk, and must not project out further than the sign's height. Section 44-993. Overall wall signs. Allowable area of overall wall and projecting signage for each establishment is one and one-half (1 ~/z) square feet of signage per lineal foot of building or frontage on a road, public open space or private parking area, or thirty (32) square feet, whichever is greater. Each wall shall be calculated individually and sign area may not be transferred to another side of the building. Minor motor vehicle stations with canopies are allowed to place signage on the canopy and the building as long as they do not exceed the requirements above. Wall and projecting signs shall not cover windows or architectural trim and detail. Section 44-994. Freestanding signs. One (1) freestanding sign for each establishment is allowed if the building is set back at least twenty (20) feet or more from the front property line. Freestanding signs must meet the following requirements: 1. Limited to six (6) feet in height and forty (40) square feet in area. 2. Maintain afive-foot (5') setback from any side or rear property line, but can be constructed up to the front property line. 3. Must consist of a base constructed of materials and design features similar to those of the front facade of the building or development. 4. Must be landscaped with flowers or shrubbery. City Counci101-26-04 19 Section 44-995. Prohibited signs. Signs painted directly on the wall of a building; reader boards located in permanent signage, except for reader boards advertising gasoline prices at minor motor vehicle stations; signs which advertise a product and not a specific business. Seconded by Councilmember Juenemann Ayes-All I. AWARD OF BIDS None J. UNFINISHED BUSINESS None K. NEW BUSINESS Approve Budget Adjustment and Termination of Lease with Ramsey -Washington MetroWatershed District to Facilitate Relocation of Public Works/Engineering Staff to Public Works Maintenance Building at 1902 County Road B East a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to approve a budget transfer of $117,000 from the contingency allocation of the fund balance for the relocation of the Public Works staff to the Public Works Maintenance Buildin,~ and termination of the lease with the Ramsey Washington Metro Watershed District effective on March 31, 2004. Seconded by Mayor Cardinal Ayes-All 2. County Road D Improvements (West of TH 61 to Highridge Court), City Project 02-08 Resolution Receiving Preliminary Report and Calling Public Hearing a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to adopt the followin,~ resolution receiving the preliminary report for the realignment of County Road D (TH 61 to Highrid~e Court), City Project 02-08 and calling for a Public Hearing for 7:30 p.m. on February 9, 2004: RESOLUTION 04-01-013 ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, a certain petition requesting the improvement and realignment of County Road D between Trunk Highway 61, north of Guldens Restaurant and Highridge Court at existing County Road D, was filed with the City Council on November 10, 2003, and City Counci101-26-04 20 WHEREAS, the petition represented not less than 35 percent in frontage of the real property abutting the streets named in the petition, and WHEREAS, the City Engineer reported that the petition was valid and appropriate, and WHEREAS, the petition was published consistent with M.S. 429.036 and no persons appealed this determination within the required 30 day period from publication, and WHEREAS, pursuant to resolution of the council adopted November 10th, 2003, a report has been prepared by URS, Inc. the city.s engineering consultant, under the direction of the City Engineer, with reference to the improvement of County Road D, west of TH 61 to Highridge Court, City Project 02-08, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $2,321,400. 2. A public hearing shall be held on such proposed improvement on the 9th day of February 2004 in the council chambers of city hall at 7:30 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Koppen Ayes-All Approve Environmental Utility Fund BMP Credit Policy City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Juenemann moved to approve the following Environmental Utility Fund BMP Credit Policy and authorized the Public Works Director and Ci . Manager to administratively implement the approved polio Environmental Utility Best Management Practices Credit Background On August 25, 2003 the Maplewood City Council approved an Environmental Utility (Ordinance No. 839) to finance the City.s Storm Water Management Program. In addition, the Utility will be utilized to finance compliance with the City.s National Pollution Discharge Elimination System Phase II (NPDES Phase II) Storm Water Pollution Prevention Plan (SWPPP) for the City.s Municipal Separate Storm Sewer Systems (MS4) as outlined in the City.s Storm Water Permit. The Utility provides for credits for the use of Storm Water Best Management Practices (BMPs) such as storm water ponds, green space, undeveloped land, etc. Credits must be applied for by Dec. 15~ of year preceding the year in which the credit is to be considered. The amount of the credit will be determined by Maplewood.s Public Works Department and approved by the City City Counci101-26-04 21 Council. A property owner may appeal to the City Council regarding a determination of the credit a once per calendar year. Commercial, Industrial, Institutional A credit maybe granted to a Commercial, Industrial or Institutional parcel that can demonstrate minimum reduction of 20% of the amount of storm water leaving the parcel via the use of an approved Storm Water Best Management Practice (BMP). Credits can be combined to account for a total reduction of up to 75% of the Environmental Utility Fee. Documentation must be provided to the City of Maplewood.s Public Works Department for evaluation of the claim. It is strongly suggested that the documentation be prepared by a licensed professional engineer of the State of Minnesota and provide the necessary drawings and calculations to support the claim. It is the applicants responsibility to prove the claim. Examples of Best Management Practices 1. Storm water retention and infiltration systems (ponds), grassed swales and drainage from parking lots into grassed surfaces. 2. Storm Water Detention ponds are not eligible for a credit since the water from the ponds is discharged to the City.s storm sewer system. MS4. Land Use Credits Vacant Land Credit Vacant land meeting the following criteria is to be excluded from the area used to calculate the monthly charge. 1. The property must not be developed in any way, or have been developed in the past ten (10) years. The property must reflect land in an .undisturbed, natural state. with non-impacted soils (i.e., the soils are not compacted). 2. The vacant land must represent at least 50% of the total parcel 3. Vacant land does not include .green space. as outlined below Green Space Credit Green space areas meeting the following criteria can receive up to a 75% reduction from the area used to calculate the monthly charge. 1. Green spaces shall be contiguous pervious vegetated areas incorporated into the developed parcel. 2. The space shall not have more than 25% impacted, compacted soils. Examples of impacted spaces are trails, ball fields, gravesites, golf courses and picnic areas. 3. Green space must be 20 feet or more away from the nearest impervious surface or structure. 4. The green space must be a minimum of 1 acre in size and not less than 25% of the total parcel. 5. Grassed parking areas that are utilized more than 15 days per year are excluded from the green space credit, as these are impacted, compacted soils. Residential Properties and Rain Gardens A Residential Property can apply for a credit of 30% per month if the property installs and maintains a rain garden or other city approved BMP. The Rain Garden or other appropriate BMPs must meet current city standards and be approved by the City of Maplewood.s Engineering Department prior to and after it.s construction. City Counci101-26-04 22 Authority The Maplewood City Council reviewed administrative implementation of this policy on January 26, 2004. Seconded by Councilmember Koppen Ayes-All 4. Proposed Cul-de-sac West of Germain Street, Project 04-03 -- Approve Resolution Accepting Petition and Authorizing Preparation of Feasibility Study City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution ordering the preparation of a feasibility study for the proposed cul-de-sac west of Germain Street, Project 04-03: RESOLUTION 04-01-014 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to construct street and utility improvements as part of the proposed cul-de-sac west of Germain Street, Project 04-03, and to assess the benefited properties for all of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Seconded by Councilmember Rossbach Ayes-All County Road D Watermain Improvements, City Project 03-09 -Resolution Accepting Report and Calling for Public Hearing City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to adopt the following resolution accepting the preliminary report and calling for a Public Hearing for 7:45, Monday, February 9, 2004 for the Coun . Road D Water Main Improvements, Project 03-09: RESOLUTION 04-01-015 ACCEPTING REPORT CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted May 27, 2003, a report has been prepared under the direction of the city engineer with reference to County Road D Water Main City Counci101-26-04 23 Improvements, City Project 03-09, and this report was received by the council on January 20, 2004, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: The council will consider such water main improvements in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost for the improvement of $445,150. A public hearing shall be held on such proposed improvement on the 9th day of February 2004 in the council chambers of city hall at 7:45 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Juenemann Ayes-Councilmember Juenemann, Koppen, Monahan-Junek and Rossbach Abstain-Mayor Cardinal 6. Intoxicating Liquor License-Noah Castle-The Rage (Prior Just for Feet building) City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. Noah Castle, the applicant, was present for council questions. Councilmember Monahan-Junek moved to a~rove the Intoxicating Liquor License for Noah Castle at 3090 Southlawn Avenue. Seconded by Councilmember Koppen Ayes-All 7. Environmental Committee Fact Sheet a. City Manager Fursman presented the staff report. b. Environmental Health Officer Konewko presented specifics from the report. Councilmember Juenemann moved to a~rove the formation of the Environmental Committee. Seconded by Councilmember Monahan-Junek Ayes-All Legacy Village Development Amendment City Manager Fursman presented the staff report. Councilmember Juenemann moved to table this item until the February 9~ City Council Meeting. Seconded by Councilmember Monahan-Junek Ayes-All City Counci101-26-04 24 9. Alcohol Violation-Singapore Chinese Cuisine City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. Ms. Wai Wong from the Singapore Chinese Cuisine was present for questions. L. M. Councilmember Juenemann moved to impose a fine of $500.00 against Singapore Chinese Cuisine for their second compliance failure for selling alcohol to an underage buyer. If another offense occurs staff would recommend for council consideration a fine of $2,000.00 for the third offense plus the $500.00 not charged from the second offense. Seconded by Councilmember Rossbach Ayes-Councilmembers Juenemann, Koppen, Rossbach and Monahan-Junek Nays-Mayor Cardinal VISITOR PRESENTATIONS None COUNCIL PRESENTATIONS 1. Mayor's Forum-There will not be a Mayor's Forum the first Saturday in February. The March 6th Mayor's Forum will be held at Maplewood Fire Station 3. 2. North High School-Mayor Cardinal recently visited North High School, which has a population of over 2000 students. The Mayor expressed how fortunate the city is to have such a great facility available for students and encouraged others to also visit the school. Councilmember Monahan-Junek attended a 622 Citizen's Finance Committee and commented that the principal was very appreciative of the Mayor's visit. 3. Ramsey County League of Local Government-Legislator Night will be held January 29~ from 7:00 p.m. to 8:30 p.m., and is located at the corner of University Avenue and Rice Street. 4. Rush Line Corridor-Councilmember Rossbach attended the most recent Rush Line Task Force meeting and reported that the City of Forest Lake in Washington County is building a station that will include a library area and medical office along with the transit station. Councilmember Rossbach would like to see a public format to keep citizens informed on the progress of the corridor, with the Mayor suggesting the city website as a good vehicle to provide this information. 5. 800MHz Committee-Councilmember Juenemann attended the meeting as the city's temporary representative and reported that the committee did not resolve what cities actually had elected officials as representatives. The committee did address goal setting and funding options for these goals. The next meeting will be held in February. N. ADMINISTRATIVE PRESENTATIONS 1. Council/Manager Workshop-A counciUmanager workshop will be held at 6:00 pm. on February 9~ to discuss commission appointments. 2. NRI (National Resources Inventory) Committee (Met Council)-Mayor Cardinal and City Counci101-26-04 25 Councilmembers Juenemann and Rossbach are all interested in serving on this committee dependent on the meeting schedule. City Manager Fursman will inquire further as to how many representatives they are interested in and the day and time schedule. O. ADJOURNMENT Councilmember Juenemann moved to adjourn the meetin,~ at 9:47 p.m. Seconded by Councilmember Monahan-Junek Ayes -All City Counci101-26-04 26 Agenda F1 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Planning Commission Resignations DATE: January 29, 2004 INTRODUCTION With their election to the city council, William Rossbach and Jackie Monahan-Junek have resigned from the planning commission. I have attached a resolution of appreciation for each of them. COMMISSION ACTION On January 20, 2004, the planning commission recommended approval of the two resolutions. RECOMMENDATION Approve the attached resolutions of appreciation for Will Rossbach and Jackie Monahan-Junek. kr/p:miscell/pcresig2.mem Attachments: 1. William Rossbach Resolution 2. Jackie Monahan-Junek Resolution JOINT RESOL UTION OF APPRECIATION Attachment 1 WHEREAS, William Rossbach has been a member of the Maplewood Planning Commission since October 10, 1989 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated his experience, insights and good judgment and WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood,• and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens that William Rossbach is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. Passed by the Maplewood City Council on Robert Cardinal, Mayor Passed by the Maplewood Planning Commission on January S, 2004 Lorraine Fischer, Chairperson Attest.• Karen Guifoile, City Clerk JOINT RESOL UTION OF APPRECIATION Attachment 2 WHEREAS, Jackie Monahan-Junek has been a member of the Maplewood Planning Commission since March 11, 2002 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated her experience, insights and good judgment and WHEREAS, she has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood,• and WHEREAS, she has shown sincere dedication to her duties and has consistently contributed her leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBYRESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that Jackie Monahan-Junek is hereby extended our heartfelt gratitude and appreciation for her dedicated service, and we wish her continued success in the future. Passed by the Maplewood City Council on Robert Cardinal, Mayor Passed by the Maplewood Planning Commission on January S, 2004 Lorraine Fischer, Chairperson Attest.• Karen Guifoile, City Clerk AGENDA NO. G-1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: February 9, 2004 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 240,434.02 Checks # 62975 thru # 63021 dated 1/27/04 $ 298,831.94 Disbursements via debits to checking account dated 1 / 16/04 thru 1 /22/04 $ 9,500.00 Checks # 63022 thru # 63023 dated 1/28/04 thru 1/29/04 $ 1,657,619.31 Checks # 63024 thru # 63098 dated 1/30/04 thru 2/03/04 $ 100,925.91 Disbursements via debits to checking account dated 1 /21 /04 thru 1 /29/04 $ 2,307,311.18 Total Accounts Payable T A ITT lIT T $ 482,449.93 Payroll Checks and Direct Deposits dated 1/30/04 $ 1,228.15 Payroll Deduction check # 96469 thru # 96470 dated 1/30/04 $ 483,678.08 Total Payroll $ 2,790,989.26 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any question on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments c:\My Documents\Excel\Miscellaneous\04-AprClms 01-23 and 01-30 Page 1 Check Register City of Maplewood vchlist 10:14:28 AM 01/23/2004 Check Date Vendor Description/Account Amount 62975 1/27/2004 00081 AMERICAN DESIGNER CLASSICS INC REF GRADING ESC - 2631 RED PINE CIR 812.53 62976 1/27/2004 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEES 1/1-1/10 856.74 62977 1/27/2004 02993 BONFE HOME BUILDERS INC REF GRADING ESC - 2260 MORELAND CT 1,175.89 62978 1/27/2004 02991 BREITBACH, CHRIS TRAINING CLASSES 10/8 THRU 1/13 600.00 62979 1/27/2004 02994 CAMP AQUILA PURE MAPLE SYRUP MAPLE SUGAR 18.00 62980 1/27/2004 00277 CAREFREE COTTAGES OF MAPLEWOOD 418 TAX INCREMENT (90 % OF $50778.59) 45,700.71 62981 1/27/2004 00277 CAREFREE COTTAGES OF MAPLEWOOD 416 TAX INCREMENT 18,342.05 62982 1/27/2004 00277 CAREFREE COTTAGES OF MAPLEWOOD 417 TAX INCREMENT 16,508.53 62983 1/27/2004 02974 CORBAN GROUP INC, THE RMS & MOBILE COMPUTING CONSULTING 175.00 62984 1/27/2004 02969 COUNTRYSIDE VOLKSWAGEN INC REF GRADING ESC - 1180-2 HWY 36 E 5,592.30 62985 1/27/2004 02959 COUNTY MATERIALS CORP 72" X 113" X 8' PIPE SECTION 3,408.00 62986 1/27/2004 02761 DAHLGREN, SHARDLOW AND UBAN PROF SRVS HIJACEK PROP - 12/8 893.87 62987 1/27/2004 02791 DAVIS & LAGERMAN INC PROJ 02-07 APPRAISAL SRVS 1,500.00 62988 1/27/2004 00463 EMERGENCY APPARATUS MAINT REPAIR ENGINE 1 344.25 REV CREDIT ON AMB REPAIR CK#62739 181.43 REPAIR LADDER 1 295.40 REPAIR RESCUE 3 183.60 REPAIR AMB MEDIC 7 1,145.89 62989 1/27/2004 00485 FBINAA NORTHWEST CHAPTER 2004 MEMBERSHIP DUES - 2 120.00 62990 1/27/2004 00611 GUNDERSON CONSTRUCTION INC REF GRADING ESC - 1180-1 HWY 36E 2,068.90 62991 1/27/2004 00612 GYM WORKS INC PREV MAINT -JAN 500.00 62992 1/27/2004 02998 HAWKINSON, DANIEL REF PLANNING ESC 6/6/03 6,957.29 62993 1/27/2004 00718 INDEPENDENT SCHOOL DIST #622 VOLLEYBALL GYM SPRV FEES 18.75 VOLLEYBALL GYM SUPV FEES 296.25 BASKETBALL GYM SUPV FEES - NOV 60.00 62994 1/27/2004 02995 INTEGRATED LOSS CONTROL INC HEALTH & SAFETY SRVS - 1ST QTR 1,743.00 62995 1/27/2004 00767 JOHNSON, KEVIN A REIMB FOR MEAL 1/16 - 1/18 12.14 62996 1/27/2004 00789 KATH FUEL OIL SERVICE CO 7013 GALS UNL MID-GRADE (89 OCTANE) GAS 9,025.67 62997 1/27/2004 02996 LAND OF LAKES PROPERTIES LLC REF GRADING ESC - 1259 GERVAIS AVE E 8,134.66 62998 1/27/2004 00932 MAPLEWOOD BAKERY BIRTHDAY CAKES 30.50 BIRTHDAY CAKES 61.00 62999 1/27/2004 02580 MIKE ACKERMAN CONST INC 98-13 GLADSTONE MEADOWS - FNL PYMT 2,380.99 63000 1/27/2004 01126 MN NCPERS LIFE INSURANCE PERA LIFE INS (P/R DEDUCTED IN JAN) 229.00 63001 1/27/2004 01089 MN UC FUND 4TH QTR 2003 EMPLOYMENT 116.60 63002 1/27/2004 01961 NEXTEL COMMUNICATIONS WIRELESS SERVICE 5,253.53 63003 1/27/2004 01175 NORTH ST PAUL, CITY OF MONTHLY UTIL 11/21 TO 1/7 2,013.77 SEWER & SECURITY LIGHT 407.82 SEWER 218.29 63004 1/27/2004 00001 ONE TIME VENDOR REF RUTH HANSEL -MEMBERSHIP 186.63 63005 1/27/2004 00001 ONE TIME VENDOR REF LINDA THIEL -MCC PROGRAM 72.00 63006 1/27/2004 00001 ONE TIME VENDOR REF CATHERINE FINCEL -MEMBERSHIP 60.00 63007 1/27/2004 01560 ONYX WASTE SRVS MIDWEST INC RECYCLING -DEC 21,830.90 63008 1/27/2004 01225 OSWALD HOSE & ADAPTERS HOSES & ADJUSTABLE WRENCH 119.49 63009 1/27/2004 02979 PARIS REALTY LLC REF GRADING ESC - 1570 BEAM AVE 7,510.58 63010 1/27/2004 01359 REGAL AUTO WASH DETAIL XX CAR WASHES -DEC 155.35 63011 1/27/2004 01340 REGIONS HOSPITAL PARAMEDIC SUPPLIES 131.76 63012 1/27/2004 01360 REINHART FOODSERVICE MERCH FOR RESALE 512.67 MERCH FOR RESALE 334.17 MERCH FOR RESALE 362.50 63013 1/27/2004 01393 RUMPCA COMPANIES INC RECYCLE BRUSH & LOGS 240.00 63014 1/27/2004 01430 SCHROEDER COMPANY, INC. TAX INCREMENT (90 % X $2435.44) 2,191.89 63015 1/27/2004 02892 SPLIT ROCK STUDIOS MUSEUM CONCEPTUAL EXHIBIT DESIGN SERVICES 3,000.00 63016 1/27/2004 01504 ST PAUL, CITY OF CRIME LAB SERVICES -DEC 380.00 RADIO SERV &MAINT -DEC 134.61 63017 1/27/2004 02992 THONE BUILDERS & DEVELOPERS REF ESC - PROJ 01-12 AFTON RIDGE 25.35 63018 1/27/2004 01669 TWIN CITIES TRANSPORT & TOW FORFEITURE 79.88 TOW FORFEITURE 79.88 63019 1/27/2004 02177 U-CARE REFUND REF U-CARE -AMB 03020374 463.21 63020 1/27/2004 01734 WALSH, WILLIAM P. COMM PLUMBING INSP 590.00 63021 1/27/2004 02997 WASHINGTON COUNTY BANK REF PLNG ESCR -WASHINGTON BANK 64,590.80 47 Checks in this report Total checks : 240,434.02 2 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 01 /15/04 01 /16/04 01 /15/04 01 /15/04 01 /16/04 01 /16/04 01 /16/04 01 /16/04 01 /20/04 01 /16/04 01 /16/04 01 /16/04 01 /21 /04 01 /12/04 01 /16/04 01 /16/04 01 /16/04 01 /16/04 01 /20/04 01 /20/04 01 /20/04 01 /20/04 01 /21 /04 01 /21 /04 01 /21 /04 01 /21 /04 01 /22/04 01 /22/04 MN State Treasurer ICMA (Vantagepointe) MN Dept of Revenue MN Dept of Natural Resources MN State Treasurer U.S. Treasurer P.E.R.A. Orchard Trust MN State Treasurer MN State Treasurer Dispatcher Unions Federal Reserve Bank MN State Treasurer MN Dept of Revenue TOTAL Description Drivers License/Deputy Registrar Deferred Compensation Sales Tax DNR electronic licenses Drivers License/Deputy Registrar Federal Payroll Tax P.E.R.A. Deferred Compensation Drivers License/Deputy Registrar State Payroll Tax Union Dues Savings Bonds Drivers License/Deputy Registrar Fuel Tax Amount 7,417.25 18,262.41 13,270.00 957.00 13,668.20 122,045.03 48,066.13 30,503.05 10,048.49 22,321.51 180.00 200.00 11,275.87 617.00 ~au,u.s i .a4 c:\My Documents\Excel\Miscellaneous\04-AprClms 01-23 and 01-30 3 Page 1 Check Register City of Maplewood vchlist 01/30/2004 12:53:10 PM Check Date Vendor Description/Account Amount 63022 1/28/2004 03006 ARCHITECTURE & TOWN PLANNING GLADSTONE AREA DESIGN SRVS 1,500.00 63023 1/29/2004 01284 POSTMASTER NEWSLETTER -PERMIT 4903 8,000.00 63024 2/3/2004 02347 10,000 LAKES CHAPTER ANNUAL MEMBERSHIP 100.00 63025 2/3/2004 03005 AARP FOUNDATION 2004 CHARITABLE GAMBLING DONATION 999.99 63026 2/3/2004 00046 ADMINISTRATION RESOURCES ARC PLAN DOCUMENTS 475.00 63027 2/3/2004 00064 ALDRIDGE, MARK REIMB TUITION & BOOKS 11/24 - 12/15 234.34 63028 2/3/2004 00110 ANDREWS, SCOTT REIMB FOR TUITION & BOOKS 238.09 63029 2/3/2004 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEES - 1/10 - 1/23 1,070.71 63030 2/3/2004 02560 ASSN OF MN BUILDING OFFICIALS ANNUAL MEMBERSHIP 400.00 63031 2/3/2004 00135 ASSN OF TRNG OFFICERS OF MN AGENCY MEMBERSHIP 175.00 63032 2/3/2004 03004 BEHAVIORAL HEALTH SRVS INC EMPLOYEE ASSISTANCE PROG OCT -DEC 780.00 63033 2/3/2004 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 117.00 63034 2/3/2004 02667 BIESANZ, OAKLEY REIMB FOR CONF 1/22 65.00 63035 2/3/2004 02914 BLUECROSS BLUESHIELD OF MN MONTHLY PYMT 109,537.50 63036 2/3/2004 00198 BOARD OF WATER COMMISSIONERS MONTHLY WATER UTIL - 12/9 - 1/14 771.79 63037 1/30/2004 02472 CAPITAL TITLE CORPORATION PROJ 02-07 PURCH VENBURG TIRE CORP - 1,892.00 63038 2/3/2004 00283 CENTURY COLLEGE SATELLITE MEMBERSHIP 150.00 63039 2/3/2004 02746 CLOVER SUPER FOODS INC MERCH FOR RESALE 160.39 63040 2/3/2004 02929 CNAGLAC MONTHLY PYMT 866.64 63041 2/3/2004 00348 CRYSTEEL TRUCK EQUIP INC PLOW TRUCK WITH DUMP BODY USING 34,748.12 63042 2/3/2004 00384 DE LACE LANDEN FINANCIAL SRVS COPIER LEASE 511.20 63043 2/3/2004 02921 DUGAS, MICHAEL J REIMB FOR TUITION SEP -DEC 1,209.89 63044 2/3/2004 00487 F.M. FRATTALONE EXC INC PROJ 02-07 CTY RD D PYMT #1 222,029.00 63045 2/3/2004 02724 FBI/LEEDA 2004 MEMBERSHIP 35.00 63046 2/3/2004 00509 FIRE MARSHAL ASSN OF MN ANNUAL MEMBERSHIP 45.00 63047 2/3/2004 00519 FLEXIBLE PIPE TOOL CO. SEWER HOSE, NOZZLES & FITTINGS 680.51 63048 2/3/2004 00526 FOREST LAKE CONTRACTING INC PROJ 03-04 KENNARD ST PYMT #3 92,288.04 63049 2/3/2004 00529 FORTIS BENEFITS INSURANCE CO LTD PREMIUM 2,263.13 STD PLAN 4043120-0-1 -FEB 1,312.40 63050 2/3/2004 00589 GRAF, DAVE KARATE INSTRUCTOR 260.00 63051 2/3/2004 00411 HALL, KATHLEEN P REIMB FOR MEAL & MILEAGE 1/23/04 30.50 63052 2/3/2004 02949 HEALTHEAST ST JOHN'S HOSPITAL SEWER REFUND 1998 - 2002 57,152.18 INVESTIGATIVE RPTS 35.84 63053 2/3/2004 00682 HORWATH, RON REIMB FOR MEALS & MILEAGE 1/14 249.18 63054 2/3/2004 00799 KINKO'S CUSTOMER ADM SERVICES MCC POSTER 59.64 MCC POSTERS 154.43 63055 2/3/2004 00858 LEAGUE OF MINNESOTA LMC DUES 170.06 63056 2/3/2004 00857 LEAGUE OF MINNESOTA CITIES CONF REGISTRATIONS - 2 415.00 63057 2/3/2004 00875 LOFFLER BUSINESS SYSTEMS PHILLIPS 9350 DIGITAL RECORDERS 14,084.63 63058 2/3/2004 00881 LUKIN, STEVE REIMB FOR EMT TEST 1/20 100.00 63059 2/3/2004 00908 M R P A STATE TOURN BERTHS - 9 1,080.00 63060 2/3/2004 00910 M S S A MEMBERSHIP FEE - 3 79.00 63061 2/3/2004 01819 MCLEOD USA LOCAL PHONE SERVICE 12/16 - 1/15 2,078.71 63062 2/3/2004 02872 METLIFE SBC MONTHLY PYMT 7,447.93 63063 2/3/2004 00985 METROPOLITAN COUNCIL WASTEWATER -FEB 175,595.33 63064 2/3/2004 01001 MIDWEST LOCK & SAFE INC INSTALL TRILOGY LOCK SET 911.19 63065 2/3/2004 01085 MN LIFE INSURANCE MONTHLY PREMIUM 4,034.75 63066 2/3/2004 01051 MN OCCUPATIONAL HEALTH PRE-EMPLOYMENT PHYSICALS 1,866.00 63067 2/3/2004 01124 NATL ASSN OF TOWN WATCH - NATW 2004 MEMBERSHIP 25.00 63068 2/3/2004 01174 NORTH ST PAUL-MAPLEWOOD- ROTARY CLUB MEMBERSHIP DUES 225.00 63069 2/3/2004 03007 NORTHERN LANDSCAPE & IRR INC PROJ 01-14 ENGLISH ST 960.00 63070 2/3/2004 01202 NYSTROM PUBLISHING CO INC MCC RATE SHEETS 1,059.68 63071 2/2/2004 00001 ONE TIME VENDOR REF TOLLERUD-MOTOR VEH OVRPYMT 20.50 63072 2/3/2004 00001 ONE TIME VENDOR REF KRISTEN LYNCH -MEMBERSHIP 390.48 63073 2/3/2004 00001 ONE TIME VENDOR REF JACKIE TURNER -MCC PROGRAM 100.00 63074 2/3/2004 00001 ONE TIME VENDOR REF LAURIE SCHNEIDER -MCC PROG 25.00 63075 2/3/2004 01254 PEPSI-COLA COMPANY MERCH FOR RESALE 253.90 63076 2/3/2004 00396 PUBLIC SAFETY. DEPT OF LAB TESTS 395.40 4 Page 2 Check Register City of Maplewood vchlist 01/30/2004 Check 63077 63078 63079 63080 63081 63082 63083 63084 63085 63086 63087 63088 63089 63090 63091 63092 63093 63094 63095 63096 63097 63098 12:53:10 PM Date Vendor 2/3/2004 01678 QWEST 2/3/2004 01331 RABBETT, KEVIN 2/3/2004 01345 RAMSEY COUNTY 1/30/2004 03009 RAMSEY COUNTY TREASURER 1/30/2004 03009 RAMSEY COUNTY TREASURER 1/30/2004 03009 RAMSEY COUNTY TREASURER 2/3/2004 01360 REINHART FOODSERVICE 2/3/2004 01387 ROSSINI, DR. JAMES 2/3/2004 01409 S.E.H. 2/3/2004 01418 SAM'S CLUB DIRECT 2/3/2004 01455 SHORTREED, MICHAEL 2/3/2004 01477 SMITH & WESSON CO 2/3/2004 01488 SOUTTER, CHRISTINE 2/3/2004 01556 SPEEDWAY SUPERAMERICA LLC 2/3/2004 01557 SUPERIOR FORD 2/3/2004 02853 SVENDSEN, JOANNE 2/3/2004 02164 TOLTZ, KING, DUVALL, ANDERSON 1/30/2004 02962 VENBURG II, KEITH E 1/30/2004 02962 VENBURG II, KEITH E 2/3/2004 01734 WALSH, WILLIAM P. 2/3/2004 01750 WATSON CO INC, THE 2/2/2004 02410 WELLS FARGO LEASING INC 77 Checks in this report Description/Account 911 LOCAL SERVICE - NOV & DEC REIMB FOR TUITION & BOOKS REIMB FOR TUITION & BOOKS WRITTEN CITATIONS PROJ 02-07 PURCH VENBURG TIRE PROP - PROJ 02-07 PURCH VENBURG TIRE PROP - PROJ 02-07 PURCH VENBURG TIRE PROP - MERCH FOR RESALE ADMIN FEE -JAN PROJ 02-22 PROF SRVS -DEC PROJ 02-07 PROF SRVS -DEC PROJ 01-21 PROF SRVS -DEC PROJ 01-14 PROF SRVS -DEC PROJ 01-14 PROF SRVS -DEC PROJ 03-04 PROF SRVS -DEC PROGRAM SUPPLIES MERCH FOR RESALE PROGRAM SUPPLIES MERCH FOR RESALE PROGRAM SUPPLIES PROGRAM SUPPLIES REIMB FOR MEALS & PARKING 1/16 - 1/18 RENTAL IDENTI-KIT REIMB MILEAGE 7/1 - 12/31 FUEL 2004 FORD CROWN VICTORIA SQUAD CAR REIMB FOR MEAL & MILEAGE 12/8 & 1/23 PROJ 01-16 PROF SRVS THRU 12/27 PROJ 01-16 PROF SRVS THRU 12/27/03 PROJ 02-07 PURCH VENBURG TIRE PROP PROJ 02-07 PURCH VENBURG PROP - COMM PLUMBING INSPECTIONS MERCH FOR RESALE RICOH COPIER LEASE -JAN 2.74 883.50 312.45 1,175.80 9,351.16 2,895.00 6.70 513.86 100.00 1,779.33 7,073.59 223.88 2,733.96 47.37 20,588.77 135.58 151.62 254.07 137.59 229.51 152.70 52.17 434.52 25.44 45.07 20,174.00 9.46 341.60 1,123.16 837,803.38 2,000.00 2,693.00 332.55 1,420.71 Total checks : 1,667,119.31 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 01/20/04 01/21/04 MN State Treasurer Drivers License/Deputy Registrar 10,048.49 01/22/04 12/23/04 ARC Administration DCRP & Flex plan payments 6,942.33 01/21/04 01/22/04 MN State Treasurer Drivers License/Deputy Registrar 11,275.87 01/23/04 01/26/04 MN Dept of Natural Resources DNR electronic licenses 1,274.50 01/22/04 01/23/04 MN State Treasurer Drivers License/Deputy Registrar 8,927.00 01/23/04 01/26/04 MN State Treasurer Drivers License/Deputy Registrar 8,044.35 01/26/04 01/27/04 MN State Treasurer Drivers License/Deputy Registrar 6,261.88 01/28/04 01/29/04 ARC Administration DCRP & Flex plan payments 114.93 01/23/04 01/29/04 Elan Financial Services* Purchasing card items 48,036.56 TOTAL *Detailed listings of Elan purchasing card items are attached. i uu,a~~.a.i c:\My Documents\Excel\Miscellaneous\04-AprClms 01-23 and 01-30 Transaction Review ~ ~' For Transactions posted between 01/12/2004 to 01/18/2004 Post Date Vendor Name Settlement Amt Cardholder Name 01/12/2004 PIONEER PRESS ADVERTISIN 658.12 BRUCE K ANDERSON 01/14/2004 G & K SERVICES 006 1,026.24 BRUCE K ANDERSON 01/15/2004 WMS WASTE MGMT WMEZPAY 745.89 BRUCE K ANDERSON 01/16/2004 S & T OFFICE PRODUCTS 39.80 BRUCE K ANDERSON 01/16/2004 S & T OFFICE PRODUCTS 33.23 BRUCE K ANDERSON 01/16/2004 S & T OFFICE PRODUCTS 188.63 BRUCE K ANDERSON 01/14/2004 STRETCHERS POLICE EQUIPM 154.27 SCOTT ANDREWS 01/16/2004 STRETCHERS POLICE EQUIPM 74.50 SCOTT ANDREWS 01/14/2004 UNIFORMS UNLIMITED 1NC 28.50 SCOTT A ANDREWS 01/16/2004 UNIFORMS UNLIMITED 1NC 303.33 LONN A BAKKE 01/12/2004 TOUSLEY FORD 127200021 240.61 JOHN BANICK 01/12/2004 CRAMER BLDG SERVICES 1NC 659.75 JIM BEHAN 01/12/2004 ELECTRIC MOTOR REPAIR 1NC 700.84 JIM BEHAN 01/14/2004 GOPHER BEARING COMPANY 78.17 JIM BEHAN 01/15/2004 HENRIKSEN ACE HARDWARE 42.47 JIM BEHAN 01/16/2004 BENVENUTOS 20.00 JIM BEHAN 01/16/2004 BEST WESTERN HOTELS 145.86 JIM BEHAN 01/16/2004 PAIN ENTERPRISES INC. 407.48 JIM BEHAN 01/14/2004 RED DIAMOND UNIFORM 97.62 BRIAN BIERDEMAN 01/12/2004 MICHAELS #9401 170.99 OAKLEY BIESANZ 01/15/2004 RAINBOW 1-8844 2.85 OAKLEY BIESANZ 01/15/2004 U OF M ARBORETUM ADLT ED 50.00 OAKLEY BIESANZ 01/12/2004 UNIFORMS UNLIMITED 1NC 125.40 JOHN C BOHL 01/14/2004 KMART 00071068 26.77 RON BOURQUIN 01/13/2004 FACTORY CARD OUTLET #284 11.86 HE1D1 CAREY 01/12/2004 URBAN LAND INSTITUTE 35.00 MELINDA COLEMAN 01/14/2004 T J T-SHIRTS 299.50 LINDA CROSSON 01/12/2004 UNIFORMS UNLIMITED 1NC 18.95 KERRY GROTTY 01/15/2004 KOHL'S #0052 49.99 KERRY GROTTY 01/14/2004 CUB FOODS, INC. 30.99 ROBERTA DARST 01/15/2004 TROPHIES BY LINDA 76.29 ROBERTA DARST 01/16/2004 V1DE0 SERVICES OF AMERICA 171.25 ROBERTA DARST 01/12/2004 THE HOME DEPOT 2801 2.88 RICHARD DOBLAR 01/12/2004 HEJNY RENTALS 1NC 47.93 RICHARD DOBLAR 01/12/2004 UNIFORMS UNLIMITED 1NC 117.04 RICHARD DOBLAR 01/16/2004 KOHL'S #0052 6.99 ALICE DUNN 01/16/2004 MARSHALL FLDS200020172 14.37 ALICE DUNN 01/13/2004 MENARDS MAPLEWOOD 65.49 DOUG EDGE 01/14/2004 NAPA AUTO PARTS 343.55 DOUG EDGE 01/14/2004 VRZN WRLS VZSRVE W RE3 68.01 DANIEL F FAUST 01/16/2004 WASTE MANAGEMENT 582.37 DAVID FISHER 01/16/2004 WASTE MANAGEMENT 323.13 DAVID FISHER 01/13/2004 COMPUSA #197 53.24 MYCHAL FOWLDS 01/15/2004 U OF M ARBORETUM ADLT ED 95.00 VIRGINIA GAYNOR 01/12/2004 METRO ATHLETIC SUPPLY 337.98 MIKE GRAF 01/16/2004 OFFICE MAX 00002204 43.07 MIKE GRAF 01/13/2004 VERIZON WRLESSRCRK2RE3 81.42 KAREN E GUILFOILE 01/12/2004 THE HOME DEPOT 2801 42.94 MARK HAAG 01/12/2004 WW GRAINGER 497 24.41 MARK HAAG 01/12/2004 WW GRAINGER 497 161.99 MARK HAAG 01/16/2004 MIKES LP GAS 1NC 7.40 MARK HAAG 01/12/2004 FACTORY BRND SHS #140561 49.99 JODI HALWEG 01/15/2004 S & T OFFICE PRODUCTS 269.65 LORI HANSON 01/16/2004 S & T OFFICE PRODUCTS 64.75 LORI HANSON 01/12/2004 AMERICAN RED CROSOI OF O1 45.00 RON HORWATH 01/16/2004 BENVENUTOS 14.59 RON HORWATH 7 Transaction Review ~ ~' For Transactions posted between 01/12/2004 to 01/18/2004 Post Date Vendor Name Settlement Amt Cardholder Name 01/12/2004 NEXTEL WIRELESS SVGS 191.44 STEVE HURLEY 01/12/2004 AT&T ARBOR/ESB 1,013.60 STEVE HURLEY 01/12/2004 SPARCO COM 712.01 STEVE HURLEY 01/13/2004 CABLING SERVICES CORPORAT 426.05 STEVE HURLEY 01/14/2004 KAM COM TECHNOLOGIES INC 891.88 STEVE HURLEY 01/16/2004 KAM COM TECHNOLOGIES INC 243.41 STEVE HURLEY 01/12/2004 NEXTEL WIRELESS SVGS 32.75 ANN E HUTCHINSON 01/12/2004 HENRIKSEN ACE HARDWARE 12.77 DAVID JAHN 01/16/2004 CUB FOODS, INC. 85.69 DAVID JAHN 01/12/2004 MILLS FLEET FARM #27 179.98 DON JONES 01/14/2004 PORTAGE FOOTWARE 165.00 DON JONES 01/12/2004 AMERICAN FASTENER 429.73 MICHAEL KANE 01/16/2004 VERIZON WRLESSRCRK2RE3 32.21 MICHAEL KANE 01/15/2004 TARGET 00011858 10.35 MARY B KOEHNEN 01/16/2004 UNIFORMS UNLIMITED INC 125.56 TOMMY KONG 01/16/2004 UNIFORMS UNLIMITED INC 93.20 TOMMY T KONG 01/12/2004 UNIFORMS UNLIMITED INC 920.06 DAVID KVAM 01/12/2004 UNIFORMS UNLIMITED INC 747.96 DAVID KVAM 01/16/2004 UNIFORMS UNLIMITED INC 50.91 DAVID KVAM 01/16/2004 UNIFORMS UNLIMITED INC -128.00 DAVID KVAM 01/12/2004 DALCO ENTERPRISES, INC 126.74 MICHAEL LIDBERG 01/16/2004 MENARDS OAKDALE 60.79 DENNIS LINDORFF 01/12/2004 NEXTEL WIRELESS SVGS 708.73 STEVE LUKIN 01/12/2004 BOYER TRUCKS-S ST PAUL 335.77 STEVE LUKIN 01/13/2004 PIZZA MAN 38.80 STEVE LUKIN 01/14/2004 NORM'S TIRE SALES00 OF 00 164.00 STEVE LUKIN 01/14/2004 STILLWATER FORD 100.00 STEVE LUKIN 01/16/2004 AJ FORLITI PHOTOGRAPHY 21.23 STEVE LUKIN 01/16/2004 VERIZON WRLESSRCRK2RE3 41.61 STEVE LUKIN 01/16/2004 WASTE MANAGEMENT 243.71 STEVE LUKIN 01/16/2004 ANCOM TECHNICAL CENTER IN 798.20 STEVE LUKIN 01/14/2004 HENRIKSEN ACE HARDWARE 251.18 MARK MARUSKA 01/16/2004 VERIZON WRLESSRCRK2RE3 18.92 MARK MARUSKA 01/16/2004 WASTE MANAGEMENT 118.59 MARK MARUSKA 01/13/2004 SUPERAMERICA 4022 25.50 JON A MELANDER 01/16/2004 VERIZON WRLESSRCRK2RE3 60.73 ED NADEAU 01/12/2004 MADISON CONCOURSE HOTEL 316.68 BRYAN NAGEL 01/13/2004 UNIV WIS PYLE CTR 995.00 BRYAN NAGEL 01/16/2004 SPRINTPCS AUTOPYMT RCl 58.17 BRYAN NAGEL 01/12/2004 ALLIED CAMERA REPAIR 300.00 JEAN NELSON 01/15/2004 S & T OFFICE PRODUCTS 20.42 JEAN NELSON 01/16/2004 S & T OFFICE PRODUCTS 84.66 JEAN NELSON 01/16/2004 LISPS 2663650009 37.00 JEAN NELSON 01/12/2004 S & T OFFICE PRODUCTS 173.78 AMY NIVEN 01/16/2004 S & T OFFICE PRODUCTS 6.90 AMY NIVEN 01/16/2004 VERIZON WRLESSRCRK2RE3 28.37 ERICK OSWALD 01/12/2004 MEDICAL PRIORITY CONSULT 590.00 MARSHA PACOLT 01/12/2004 OFFICE MAX 00002204 78.93 PHILIP F POWELL 01/12/2004 TAPE 40.00 PHILIP F POWELL 01/12/2004 TAPE 40.90 PHILIP F POWELL 01/12/2004 OFFICE MAX 00007054 257.50 PHILIP F POWELL 01/14/2004 BRODART SUPPLIES 43.57 PHILIP F POWELL 01/14/2004 ORLON SAFETY PRODUCTS 313.86 PHILIP F POWELL 01/12/2004 BAUER BULT TRE33200023 100.12 STEVEN PRIEM 01/12/2004 AMERICAN FASTENER 32.18 STEVEN PRIEM 01/12/2004 ELLIOTT AUTO SUPPLY 93.62 STEVEN PRIEM Transaction Review ~ ~' For Transactions posted between 01/12/2004 to 01/18/2004 Post Date Vendor Name Settlement Amt Cardholder Name 01/12/2004 MERIT CHEVROLET 26.63 STEVEN PRIEM 01/13/2004 KATH AUTO PARTS 52.29 STEVEN PRIEM 01/14/2004 AMERICAN FASTENER -102.45 STEVEN PRIEM 01/14/2004 TOUSLEY FORD 127200039 13.04 STEVEN PRIEM 01/14/2004 VERMEER SALES & SERVICE 43.40 STEVEN PRIEM 01/14/2004 AMERICAN FASTENER 117.83 STEVEN PRIEM 01/14/2004 SUNRAY BTB 84.96 STEVEN PRIEM 01/15/2004 TOUSLEY FORD 127200039 59.03 STEVEN PRIEM 01/16/2004 BOYER TRUCKS-PARTS 164.50 STEVEN PRIEM 01/16/2004 CONTINENTAL RESEARCH 184.03 STEVEN PRIEM 01/16/2004 KATH AUTO PARTS 60.64 STEVEN PRIEM 01/12/2004 THE STAR TRIBUNE-ADVERTIS 615.35 TERRIE RAMEAUX 01/14/2004 ZANY BRAINY #510 142.28 AUDRA ROBBINS 01/12/2004 MINUTEMAN PRESS -100.00 DEB SCHMIDT 01/12/2004 JOHNSON PLASTICS 113.43 RUSSELL L SCHMIDT 01/12/2004 HENRIKSEN ACE HARDWARE 8.82 SCOTT SCHULTZ 01/14/2004 HENRIKSEN ACE HARDWARE 8.07 SCOTT SCHULTZ 01/16/2004 VERIZON WRLESSRCRK2RE3 6.07 ANDREA SINDT 01/16/2004 VERIZON WRLESSRCRK2RE3 45.03 ANDREA SINDT 01/16/2004 U OF M- CCE 130.00 ANDREA SINDT 01/12/2004 OFFICE MAX 00005272 95.09 PAULINE STAPLES 01/12/2004 THE UPS STORE #2171 6.60 SCOTT STEFFEN 01/12/2004 CUB FOODS, INC. 18.19 RONALD SVENDSEN 01/14/2004 MOORE MEDICAL 217.75 RUSTIN SVENDSEN 01/15/2004 ANCOM COMMUNICATIONS INC -85.20 RUSTIN SVENDSEN 01/12/2004 HIRSHFIELD'S MAPLEWOOD 47.86 LYLE SWANSON 01/14/2004 WHIRL AIR FLOW CORPORATIO 104.20 LYLE SWANSON 01/15/2004 EXCELLCOM 28.76 LYLE SWANSON 01/12/2004 QWESTCOMM TN612 57.51 JUDY TETZLAFF 01/15/2004 THE STAR TRIBUNE-CIRCULAT 55.90 JUDY TETZLAFF 01/12/2004 UNIFORMS UNLIMITED INC 294.56 JOSEPH TRAN 01/16/2004 UNIFORMS UNLIMITED INC 74.71 JAY WENZEL 01/16/2004 UNIFORMS UNLIMITED INC 18.05 JAY B WENZEL 01/12/2004 PANERA BREAD #3459 199.42 SUSAN ZWIEG 01/12/2004 AFFORDABLE ENGRAVING 26.85 SUSAN ZWIEG 01/16/2004 VIKING OFFICE PRODUCTS 48.32 SUSAN ZWIEG 01/16/2004 MINUTEMAN PRESS 125.65 SUSAN ZWIEG Transaction Review For Transactions posted between 01/19/2004 to 01/25/2004 Post Date 01/21/2004 01/22/2004 01/19/2004 01/21/2004 01/23/2004 01/19/2004 01/19/2004 01/22/2004 01/23/2004 01/19/2004 01/19/2004 01/19/2004 01/23/2004 01/19/2004 01/19/2004 01/19/2004 01/20/2004 01/21/2004 01/21/2004 01/23/2004 01/19/2004 01/19/2004 01/21/2004 01/19/2004 01/19/2004 01/22/2004 01/19/2004 01/19/2004 01/19/2004 01/22/2004 01/19/2004 01/19/2004 01/22/2004 01/19/2004 01/19/2004 01/23/2004 01/22/2004 01/22/2004 01/20/2004 01/19/2004 01/21/2004 01/19/2004 01/19/2004 01/23/2004 01/19/2004 01/19/2004 01/19/2004 01/19/2004 01/19/2004 01/19/2004 01/20/2004 01/22/2004 01/22/2004 01/19/2004 01/21/2004 01/19/2004 Vendor Name SNYDER DRUG #5073 TARGET 00011858 TAYLOR GROUP THE HSS INC. HEALTHEAST TRANSPORTATN DAMON'S WIS. DELLS THERMO-DYNE 1NC ADAMS PEST CONTROL MIN VALCO 2 UNIFORMS UNLIMITED 1NC STRETCHER'S POLICE EQP THE HOME DEPOT 2801 GWJ COMPANY EPSON STORE PANERA BREAD #3459 ORIENTAL TRADING CO PSW FRONTIER PRO SHOP RHODE ISLAND NOVELTY PAPER AND PARTY INC. - S S S ARTS CRAFT CON GOVERNING CUB FOODS, INC. PULSTAR DISTRIBUTING 1NC RAINBOW FOODS 1-886 EXCELLCOM MENARDS MAPLEWOOD CENTURY COLLEGE CONTINUIN TARGET 00011858 COMPUSA #197 COMPUSA #197 UNIFORMS UNLIMITED 1NC LTG POWER EQUIPMENT WW GRAINGER 495 CUB FOODS, INC. RAINBOW FOODS 1-886 S & T OFFICE PRODUCTS VIKING INDUSTRIAL CENTER T-MOBILE # 1065 PROPERTYKEY.COM, INC. MIKES LP GAS 1NC UNITED RENTALS OFFICE MAX 00007054 ST PAUL STAMP WORKS 1N GAL GALLS 1NC DAMON'S WIS. DELLS SUBWAY #10659 SUBWAY #10659 GRANDMA'S SPORTS GARDN SUBWAY #10659 FAMOUS DAVES HOLIDAY INNS UNIFORMS UNLIMITED 1NC UNIFORMS UNLIMITED 1NC T J T-SHIRTS SPRl PRODUCTS RAINBOW FOODS 1-886 30 2004 Settlement Amt Cardholder Name 7.39 MANDY ANZALDl 11.98 MANDY ANZALDl 540.00 JOHN BANICK 350.00 JOHN BANICK 778.55 JOHN BANICK 10.00 JIM BEHAN 386.00 JIM BEHAN 141.11 JIM BEHAN 278.96 JIM BEHAN 51.72 BRIAN BIERDEMAN 66.38 BRIAN BIERDEMAN 44.73 TROY BRINK 162.58 TROY BRINK 288.68 HE1D1 CAREY 41.50 MELINDA COLEMAN 99.00 LINDA CROSSON 290.32 LINDA CROSSON 73.67 LINDA CROSSON 150.95 LINDA CROSSON 113.25 LINDA CROSSON 16.00 ROBERTA DARST 4.90 RICHARD DOBLAR 256.58 RICHARD DOBLAR 17.46 ROBERT J DOLLERSCHELL 26.62 JOHN DUCHARME 58.00 DAVE EDSON 70.00 VIRGINIA ERICKSON 8.85 PAUL E EVERSON 47.90 MYCHAL FOWLDS 21.29 MYCHAL FOWLDS 66.75 JOHN FRASER 74.58 RONALD FREBERG 271.89 RONALD FREBERG 45.99 PATRICIA FRY 9.33 PATRICIA FRY 173.87 PATRICIA FRY 84.91 DAVID GERMAIN 106.50 MIKE GRAF 50.00 KAREN E GUILFOILE 38.29 MARK HAAG 39.14 MARK HAAG 230.00 LORI HANSON 59.36 LORI HANSON 33.92 STEVEN HIEBERT 12.43 RON HORWATH 4.33 KEVIN JOHNSON 6.06 KEVIN JOHNSON 11.00 KEVIN JOHNSON 6.86 KEVIN JOHNSON 11.00 KEVIN JOHNSON 274.59 KEVIN JOHNSON 245.88 KEVIN JOHNSON 75.77 KEVIN JOHNSON 33.00 MARY B KOEHNEN 158.00 MARY B KOEHNEN 14.47 HEATHER KOS 10 Transaction Review For Transactions posted between 01/19/2004 to 01/25/2004 Post Date 01/19/2004 01/19/2004 01/21/2004 01/21/2004 01/19/2004 01/21/2004 01/22/2004 01/23/2004 01/19/2004 01/22/2004 01/23/2004 01/19/2004 01/23/2004 01/21/2004 01/19/2004 01/22/2004 01/20/2004 01/19/2004 01/19/2004 01/22/2004 01/22/2004 01/19/2004 01/19/2004 01/19/2004 01/21/2004 01/21/2004 01/22/2004 01/22/2004 01/22/2004 01/23/2004 01/23/2004 01/19/2004 01/20/2004 01/22/2004 01/23/2004 01/23/2004 01/19/2004 01/19/2004 01/21/2004 01/21/2004 01/19/2004 01/20/2004 01/22/2004 01/23/2004 01/19/2004 01/19/2004 01/19/2004 01/19/2004 01/19/2004 01/23/2004 01/23/2004 01/23/2004 01/23/2004 01/23/2004 01/23/2004 01/23/2004 Vendor Name UNIFORMS UNLIMITED 1NC UNIFORMS UNLIMITED 1NC UNIFORMS UNLIMITED 1NC UNIFORMS UNLIMITED 1NC DALCO ENTERPRISES, 1NC AMERITECH MOBILE PA EMERGENCY MEDICAL PRODUCT EAT 1NC TARGET 00011858 U OF M CCE ON LINE ON SITE SANITATION, 1N CENTURY COLLEGE CONTINUIN TRl STATE BOBCAT MINNESOTA PARENT 643 CENTURY COLLEGE CONTINUIN MINNESOTA EROSION CONTRO PROPERTYKEY.COM, INC. CENTURY BOOKSTORE CIRCUIT CITY SS #3137 NARDINI FIRE EQUIPMENT CO SONY E-SOLUTIONS BAUER BULT TRE33200023 KATH AUTO PARTS ZARNOTH BRUSH WORKS 1NC COMO LUBE & SUPPLOI OF O1 KATH AUTO PARTS CARLSON TRACTOR & EQUIP ROSEDALE AUTOMOTIVE 1N MTl DISTRIBUTING, INC.-PL ROSEDALE AUTOMOTIVE 1N KATH AUTO PARTS RADIO SHACK 00161133 TARGET 00011858 PEZO FLAGHOUSE 1NC MAD SCIENCE OF M1NN THE HOME DEPOT 2801 PROSOURCE 1NC #1 S & T OFFICE PRODUCTS ARAMARK REF SVS #6013- CENTURY COLLEGE CONTINUIN CANEL PARK INN MINNESOTA EROSION CONTRO S & T OFFICE PRODUCTS PEN FIRE ENGINEERING GLENWOOD-1NGLEWOOD ALL MAIN STREET ELECTRIC MUSKA LIGHTING CENTER MUSKA LIGHTING CENTER QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN651 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 30 2004 Settlement Amt Cardholder Name 9.95 BRETT KROLL 328.85 DAVID KVAM 555.90 DAVID KVAM 82.50 DAVID KVAM 1,900.00 STEVE LUK1N 17.61 STEVE LUK1N 1,534.02 STEVE LUK1N 569.37 STEVE LUK1N 115.00 CORDON MALLORY 95.00 MARK MARUSKA 60.65 MARK MARUSKA 630.00 BRYAN NAGEL 133.13 BRYAN NAGEL 105.00 JEAN NELSON 630.00 ER1CK OSWALD 270.00 ER1CK OSWALD 50.00 DENNIS PECK 133.80 ROBERT PETERSON 95.84 PHILIP F POWELL 220.00 PHILIP F POWELL 158.88 PHILIP F POWELL 204.69 STEVEN PR1EM 71.38 STEVEN PR1EM 1,154.89 STEVEN PR1EM 47.50 STEVEN PR1EM 50.64 STEVEN PR1EM 412.75 STEVEN PR1EM 151.62 STEVEN PR1EM 185.79 STEVEN PR1EM 139.59 STEVEN PR1EM 50.64 STEVEN PR1EM 5.76 KEVIN RABBETT 145.29 AUDRA ROBBINS 14.90 AUDRA ROBBINS 209.02 AUDRA ROBBINS 210.00 AUDRA ROBBINS 4.14 JAMES SCHINDELDECKER 169.00 DEB SCHMIDT 216.31 DEB SCHMIDT 332.00 RUSSELL L SCHMIDT 630.00 SCOTT SCHULTZ 189.27 MICHAEL SHORTREED 135.00 ANDREA S1NDT 20.21 ANDREA S1NDT 24.95 RUSTIN SVENDSEN 212.68 LYLE SWANSON 788.00 LYLE SWANSON 289.75 LYLE SWANSON 185.84 LYLE SWANSON 57.51 JUDY TETZLAFF 57.51 JUDY TETZLAFF 60.52 JUDY TETZLAFF 86.27 JUDY TETZLAFF 86.27 JUDY TETZLAFF 86.27 JUDY TETZLAFF 86.27 JUDY TETZLAFF 11 Transaction Review For Transactions posted between 01/19/2004 to 01/25/2004 Post Date Vendor Name 01/23/2004 QWESTCOMM TN612 01/23/2004 QWESTCOMM TN612 01/23/2004 QWESTCOMM TN612 01/23/2004 QWESTCOMM TN651 01/23/2004 QWESTCOMM TN612 01/22/2004 TRUCK UTILITES 1NC 01/19/2004 UNIFORMS UNLIMITED 1NC 01/19/2004 NAL LETTERING 01/22/2004 AFFORDABLE ENGRAVING Settlement Amt Cardholder Name 115.02 JUDY TETZLAFF 138.45 JUDY TETZLAFF 236.80 JUDY TETZLAFF 341.78 JUDY TETZLAFF 367.84 JUDY TETZLAFF 164.01 TODD TEVLIN 58.17 JOSEPH TRAN 26.00 SUSAN ZWIEG 20.24 SUSAN ZWIEG 30 2004 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/30/04 JUENEMANN, KATHLEEN 358.00 dd 01/30/04 KOPPEN, MARVIN 358.00 dd 01/30/04 COLEMAN, MELINDA 3,792.88 dd 01/30/04 DARST, ROBERTA 1,737.74 dd 01/30/04 FURSMAN, RICHARD 4,629.25 dd 01/30/04 SWANSON, LYLE 1,761.29 dd 01/30/04 EDSON, KAREN 187.50 dd 01/30/04 LE, SHERYL 4,397.36 dd 01/30/04 RAMEAUX, THERESE 2,337.65 dd 01/30/04 FAUST, DANIEL 5,812.75 dd 01/30/04 SCHMIDT, DEBORAH 1,348.44 dd 01/30/04 ANDERSON, CAROLE 2,226.92 dd 01/30/04 BAUMAN, GAYLE 2,954.86 dd 01/30/04 JACKSON, MARY 1,766.84 dd 01/30/04 KELSEY, CONNIE 1,714.01 dd 01/30/04 TETZLAFF, JUDY 1,733.24 dd 01/30/04 ERHARDT, DANIELLE 341.00 dd 01/30/04 FRY, PATRICIA 1,693.03 dd 01/30/04 GUILFOILE, KAREN 2,622.79 dd 01/30/04 OSTER, ANDREA 2,380.34 dd 01/30/04 CARLE, JEANETTE 1,591.48 dd 01/30/04 JAGOE, CAROL 1,618.08 dd 01/30/04 JOHNSON, BONNIE 1,405.71 dd 01/30/04 OLSON, SANDRA 892.68 dd 01/30/04 WEAVER, KRISTINE 1,731.00 dd 01/30/04 BANICK, JOHN 3,297.65 dd 01/30/04 CORCORAN, THERESA 1,632.88 dd 01/30/04 POWELL, PHILIP 2,053.41 dd 01/30/04 SPANGLER, EDNA 308.00 dd 01/30/04 THOMALLA, DAVID 6,696.31 dd 01/30/04 ABEL, GLINT 1,965.96 dd 01/30/04 ALDRIDGE, MARK 2,971.89 dd 01/30/04 ANDREWS, SCOTT 2,855.28 dd 01/30/04 BAKKE, LONN 2,288.81 dd 01/30/04 BELDE, STANLEY 2,660.63 dd 01/30/04 BIERDEMAN, BRIAN 1,703.98 dd 01/30/04 BOHL, JOHN 2,540.21 dd 01/30/04 BUSACK, DANIEL 2,319.66 dd 01/30/04 COFFEY, KEVIN 1,703.98 dd 01/30/04 GROTTY, KERRY 2,576.87 dd 01/30/04 DOBLAR, RICHARD 2,609.38 dd 01/30/04 FRASER, JOHN 2,429.59 dd 01/30/04 HALWEG, KEVIN 14,596.00 dd 01/30/04 HALWEG, KEVIN 2,426.60 dd 01/30/04 HEINZ, STEPHEN 2,562.23 dd 01/30/04 HIEBERT, STEVEN 2,689.05 dd 01/30/04 JOHNSON, KEVIN 3,340.38 dd 01/30/04 KARIS, FLINT 2,993.15 dd 01/30/04 KONG, TOMMY 2,189.55 dd 01/30/04 KROLL, BRETT 2,032.50 dd 01/30/04 KVAM, DAVID 2,917.78 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/30/04 CARSON, DANIEL 2,662.94 dd 01/30/04 LU, JOHNNIE 2,399.37 dd 01/30/04 MARINO, JASON 2,068.86 dd 01/30/04 MARTIN, JERROLD 1,929.60 dd 01/30/04 METRY, ALESIA 1,808.99 dd 01/30/04 PALMA, STEVEN 2,409.29 dd 01/30/04 RABBETT, KEVIN 4,118.75 dd 01/30/04 STEFFEN, SCOTT 3,577.85 dd 01/30/04 SZCZEPANSKI, THOMAS 2,305.56 dd 01/30/04 THIENES, PAUL 2,822.17 dd 01/30/04 TRAN, JOSEPH 1,703.98 dd 01/30/04 WENZEL, JAY 2,350.87 dd 01/30/04 XIONG, KAO 1,911.42 dd 01/30/04 BARTZ, PAUL 2,590.16 dd 01/30/04 BERGERON, JOSEPH 3,365.96 dd 01/30/04 DUGAS, MICHAEL 1,864.81 dd 01/30/04 DUNN, ALICE 4,032.66 dd 01/30/04 ERICKSON, VIRGINIA 2,388.54 dd 01/30/04 EVERSON, PAUL 2,799.03 dd 01/30/04 FLOR, TIMOTHY 2,791.59 dd 01/30/04 HALWEG, JODI 1,705.88 dd 01/30/04 KATZMAN, BARBARA 1,962.03 dd 01/30/04 L'ALLIER, DANIEL 795.00 dd 01/30/04 LANGNER, SCOTT 1,660.10 dd 01/30/04 OLSON, JULIE 2,392.48 dd 01/30/04 PARSONS, KURT 1,973.96 dd 01/30/04 PII{E, GARY 1,237.36 dd 01/30/04 ROSSMAN, DAVID 2,347.05 dd 01/30/04 DAWSON, RICHARD 1,790.44 dd 01/30/04 DUELLMAN, KIRK 2,129.44 dd 01/30/04 JOHNSON, DOUGLAS 1,790.44 dd 01/30/04 NOVAK, JEROME 1,959.94 dd 01/30/04 PETERSON, ROBERT 1,867.44 dd 01/30/04 SVENDSEN, RONALD 2,221.84 dd 01/30/04 GERVAIS-JR, CLARENCE 2,796.46 dd 01/30/04 BOYER, SCOTT 1,984.84 dd 01/30/04 FEHR, JOSEPH 2,095.09 dd 01/30/04 FLAUGHER, JAYME 1,984.84 dd 01/30/04 JACKSON, LINDA 1,659.24 dd 01/30/04 LAFFERTY, WALTER 2,152.98 dd 01/30/04 LINK, BRYAN 1,980.02 dd 01/30/04 PACOLT, MARSHA 2,142.40 dd 01/30/04 RABINE, JANET 2,492.05 dd 01/30/04 SCHAULS, ADAM 102.00 dd 01/30/04 STAHNKE, JULIE 2,425.90 dd 01/30/04 LUKIN, STEVEN 7,329.57 dd 01/30/04 SVENDSEN, RUSTIN 3,182.80 dd 01/30/04 ZWIEG, SUSAN 1,960.84 dd 01/30/04 DOLLERSCHELL, ROBERT 266.30 dd 01/30/04 AHL, R. CHARLES 4,770.34 dd 01/30/04 NIVEN, AMY 1,196.85 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/30/04 PRIEFER, WILLIAM 3,855.90 dd 01/30/04 WEGWERTH, JUDITH 1,715.29 dd 01/30/04 BRINK, TROY 1,550.84 dd 01/30/04 DEBILZAN, THOMAS 1,799.18 dd 01/30/04 EDGE, DOUGLAS 2,069.08 dd 01/30/04 JONES, DONALD 1,951.59 dd 01/30/04 KANE, MICHAEL 6,129.40 dd 01/30/04 LUTZ, DAVID 1,790.49 dd 01/30/04 MEYER, GERALD 2,908.53 dd 01/30/04 NAGEL, BRYAN 1,965.87 dd 01/30/04 OSWALD, ERICK 1,965.87 dd 01/30/04 TEVLIN, TODD 1,550.84 dd 01/30/04 CAVETT, CHRISTOPHER 3,056.22 dd 01/30/04 DUCHARME, JOHN 2,230.84 dd 01/30/04 ENGSTROM, ANDREW 1,453.24 dd 01/30/04 JACOBSON, SCOTT 1,008.00 dd 01/30/04 LINDBLOM, RANDAL 2,233.07 dd 01/30/04 MURRA, AARON 543.44 dd 01/30/04 PECK, DENNIS 2,346.46 dd 01/30/04 PRIEBE, WILLIAM 2,279.29 dd 01/30/04 SCHACHT, ERIN 2,166.04 dd 01/30/04 VERMEERSCH, CHARLES 1,969.24 dd 01/30/04 ANDERSON, BRUCE 7,056.57 dd 01/30/04 CAREY, HEIDI 1,896.44 dd 01/30/04 HALL, KATHLEEN 1,715.30 dd 01/30/04 MARUSKA, MARK 3,460.72 dd 01/30/04 NAUGHTON, JOHN 1,828.54 dd 01/30/04 SCHINDELDECKER, JAMES 1,786.04 dd 01/30/04 BIESANZ, OAKi,EY 1,383.06 dd 01/30/04 HAYMAN, JANET 1,247.17 dd 01/30/04 HUTCHINSON, ANN 2,092.14 dd 01/30/04 KOS, HEATHER 208.00 dd 01/30/04 NELSON, JEAN 1,124.71 dd 01/30/04 SEEGER, GERALD 495.31 dd 01/30/04 GAYNOR, VIRGINIA 1,881.24 dd 01/30/04 EKSTRAND, THOMAS 2,635.15 dd 01/30/04 KROLL, LISA 1,096.68 dd 01/30/04 LNINGSTON, JOYCE 873.68 dd 01/30/04 SINDT, ANDREA 1,482.04 dd 01/30/04 THOMPSON, DEBRA 690.48 dd 01/30/04 YOUNG, TAMELA 1,370.84 dd 01/30/04 FINWALL, SHANN 2,026.84 dd 01/30/04 ROBERTS, KENNETH 2,342.04 dd 01/30/04 CARVER, NICHOLAS 2,415.47 dd 01/30/04 FISHER, DAVID 2,878.23 dd 01/30/04 RICE, MICHAEL 1,456.44 dd 01/30/04 SWAN, DAVID 1,810.04 dd 01/30/04 KONEWKO, DUWAYNE 2,321.24 dd 01/30/04 ANZALDI, MANDY 686.00 dd 01/30/04 BJORK, ALICIA 141.38 dd 01/30/04 BJORK, BRANDON 477.25 1 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/30/04 DAMSON, LINCOLN 586.50 dd 01/30/04 FINN, GREGORY 2,658.35 dd 01/30/04 GRAF, MICHAEL 2,328.56 dd 01/30/04 HADDAD, JULIE 195.50 dd 01/30/04 KELLY, LISA 1,282.63 dd 01/30/04 MCBRIDE, PATRICK 80.00 dd 01/30/04 NIEMAN, JAMES 324.00 dd 01/30/04 NIEMCZYK, BRIAN 140.00 dd 01/30/04 ROBBINS, AUDRA 1,783.14 dd 01/30/04 SHERRILL, CAITLIN 357.91 dd 01/30/04 TAUBMAN, DOUGLAS 3,136.87 dd 01/30/04 ZIELINSKI, JOSEPH 22.00 dd 01/30/04 BREHEIM, ROGER 1,790.49 dd 01/30/04 NORDQUIST, RICHARD 1,786.04 dd 01/30/04 SCHULTZ, SCOTT 1,959.64 dd 01/30/04 CROSSON, LINDA 2,227.27 dd 01/30/04 EASTMAN, THOMAS 2,345.93 dd 01/30/04 FONTAINE, ANTHONY 876.45 dd 01/30/04 LEIER, SARA 99.40 dd 01/30/04 PELOQUIN, PENNYE 548.55 dd 01/30/04 SCHMIDT, RUSSELL 1,778.19 dd 01/30/04 STAPLES, PAULINE 3,746.77 dd 01/30/04 ABRAHAMSON, DANIEL 70.00 dd 01/30/04 ABRAHAMSON, REBECCA 154.14 dd 01/30/04 BENDTSEN, LISA 132.30 dd 01/30/04 BRENEMAN, NEIL 344.75 dd 01/30/04 CORNER, AMY 21.60 dd 01/30/04 EDSON, JAMIE 128.25 dd 01/30/04 ERICKSON, CAROL 45.00 dd 01/30/04 GREDMG, ANDERS 44.55 dd 01/30/04 GUZIK, JENNIFER 30.83 dd 01/30/04 HALEY, BROOKE 158.25 dd 01/30/04 HORWATH, RONALD 1,708.98 dd 01/30/04 IRISH, GRACE 126.00 dd 01/30/04 JONES, LACEY 57.00 dd 01/30/04 KOEHNEN, AMY 85.40 dd 01/30/04 KOEHNEN, MARY 498.32 dd 01/30/04 KRONHOLM, KATHRYN 608.77 dd 01/30/04 LAWSON, JOSHUA 201.00 dd 01/30/04 LINDSTROM, AMANDA 171.25 dd 01/30/04 MARTINEZ, AMY 142.50 dd 01/30/04 MARUSKA, ERICA 88.35 dd 01/30/04 OVERBY, ANNA 74.60 dd 01/30/04 SCHULTZ, PETER 23.98 dd 01/30/04 SHAW, KRISTINA 80.94 dd 01/30/04 SIMONSON, JUSTIN 718.15 dd 01/30/04 TUPY, HEIDE 121.55 dd 01/30/04 TUPY, MARCUS 312.10 dd 01/30/04 GROPPOLI, LINDA 333.63 dd 01/30/04 KURKOSKI, STEPHANIE 49.00 dd 01/30/04 BEHAN, JAMES 1,693.92 16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/30/04 CRAWFORD - JR, RAYMOND 338.70 dd 01/30/04 LONETTI, JAMES 961.96 dd 01/30/04 MILES, LAURA 187.86 dd 01/30/04 PATTERSON, ALBERT 1,108.66 dd 01/30/04 PRINS, KELLY 915.33 dd 01/30/04 REILLY, MICHAEL 1,724.36 dd 01/30/04 STEINHORST, JEFFREY 146.48 dd 01/30/04 AICHELE, CRAIG 1,794.84 dd 01/30/04 PRIEM, STEVEN 2,008.44 dd 01/30/04 BERGO, CHAD 2,071.54 dd 01/30/04 FOWLDS, MYCHAL 1,762.54 dd 01/30/04 HURLEY, STEPHEN 2,878.23 wf 96336 01/30/04 CARDINAL, ROBERT 406.78 wf 96337 01/30/04 MONAHAN-JUNEK, JACQUELINE 358.00 wf 96338 01/30/04 ROSSBACH, WILLIAM 358.00 wf 96339 01/30/04 INGVOLDSTAD, CURTIS 100.00 wf 96340 01/30/04 JAHN, DAVID 2,237.09 wf 96341 01/30/04 MALDONADO, JUANA 694.78 wf 96342 01/30/04 MORIN, TROY 208.25 wf 96343 01/30/04 MATHEYS, ALANA 2,482.66 wf 96344 01/30/04 GENNOW, PAMELA 628.88 wf 96345 01/30/04 HANSEN, LORI 1,598.85 wf 96346 01/30/04 FIGG, SHERRIE 413.60 wf 96347 01/30/04 VIETOR, LORRAINE 783.20 wf 96347 01/30/04 VIETOR, LORRAINE 1,617.51 wf 96347 01/30/04 VIETOR, LORRAINE 11,173.33 wf 96348 01/30/04 PALANK, MARY 1,763.02 wf 96349 01/30/04 RICHIE, CAROLE 1,701.81 wf 96350 01/30/04 SVENDSEN, JOANNE 2,881.64 wf 96351 01/30/04 MCCARTY, GLEN 1,723.37 wf 96352 01/30/04 SHORTREED, MICHAEL 2,961.26 wf 96353 01/30/04 STEINER, JOSEPH 462.00 wf 96354 01/30/04 WELCHLIN, CABOT 2,305.56 wf 96355 01/30/04 WINGATE, DAVID 1,507.95 wf 96356 01/30/04 FREBERG, RONALD 1,824.09 wf 96357 01/30/04 EDSON, DAVID 2,761.58 wf 96358 01/30/04 HELEY, ROLAND 1,822.31 wf 96359 01/30/04 HINNENKAMP, GARY 1,797.92 wf 96360 01/30/04 LINDORFF, DENNIS 1,790.49 wf 96361 01/30/04 NAUGHTON, RYAN 100.00 wf 96362 01/30/04 NIEMCZYK, ANTHONY 98.00 wf 96363 01/30/04 NOVAK, MICHAEL 1,669.24 wf 96364 01/30/04 GERNES, CAROLE 359.38 wf 96365 01/30/04 SOUTTER, CHRISTINE 408.38 wf 96366 01/30/04 ADAMS, CAILIN 81.00 wf 96367 01/30/04 ANDERSON, MIKE 33.75 wf 96368 01/30/04 ANZALDI, KALI 385.00 wf 96369 01/30/04 BANICK, PETER 32.25 wf 96370 01/30/04 BANICK, STEVE 33.75 wf 96371 01/30/04 DRESSEN, EMILY 56.00 wf 96372 01/30/04 FRANK, SARAH 129.00 17 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 96373 01/30/04 FREYBERGER, RACHEL 135.00 wf 96374 01/30/04 GEBHARD, MADELINE 221.00 wf 96375 01/30/04 GOODRICH, CHAD 408.00 wf 96376 01/30/04 GORE, MICHAEL 33.75 wf 96377 01/30/04 GRAF, ASHLEY 30.00 wf 96378 01/30/04 GREENER, DOUGLAS 97.50 wf 96379 01/30/04 HARGROVE, CAYLA 101.25 wf 96380 01/30/04 HOLDER, RYAN 37.50 wf 96381 01/30/04 HORNER, JAY 76.00 wf 96382 01/30/04 HORNER, KIMBERLY 20.25 wf 96383 01/30/04 LANDE, JOSEPH 52.50 wf 96384 01/30/04 CARSON, RYAN 34.50 wf 96385 01/30/04 LINDEMAN, BRETT 21.50 wf 96386 01/30/04 LNKONEN, SHAWN 45.00 wf 96387 01/30/04 MARTINUCCI, KAITLIN 20.25 wf 96388 01/30/04 MEHL, AMANDA 47.25 wf 96389 01/30/04 MILK, KYLE 92.00 wf 96390 01/30/04 NAPOLI, ANGELICA 71.50 wf 96391 01/30/04 O'GRADY, BENJAMIN 52.50 wf 96392 01/30/04 OHLHAUSER, MEGHAN 351.00 wf 96393 01/30/04 OLSON, KRISTIN 13.00 wf 96394 01/30/04 RAJAN, RAJIU 71.00 wf 96395 01/30/04 RASMUSSEN, KEVIN 33.00 wf 96396 01/30/04 ROERING, JORDAN 70.00 wf 96397 01/30/04 RYDEL, RACHEL 129.00 wf 96398 01/30/04 SHOBERG, KARI 175.31 wf 96399 01/30/04 SIKORA, JACOB 70.00 wf 96400 01/30/04 SIKORA, PAUL 26.00 wf 96401 01/30/04 STOREBY, SHAWN 308.00 wf 96402 01/30/04 SVOBODA, MICHAEL 20.00 wf 96403 01/30/04 TARR-JR, GUS 84.00 wf 96404 01/30/04 WERNER, KATIE 233.75 wf 96405 01/30/04 WISTL, ZACHARY 165.00 wf 96406 01/30/04 YORKOVICH, BRADLEY 86.00 wf 96407 01/30/04 ZIELINSKI, JESSICA 13.00 wf 96408 01/30/04 ZUSTIAK, CODY 54.00 wf 96409 01/30/04 ZWICK, NICHOLAS 120.00 wf 96410 01/30/04 GERMAIN, DAVID 1,794.93 wf 96411 01/30/04 HAAG, MARK 1,668.52 wf 96412 01/30/04 NADEAU, EDWARD 6,851.20 wf 96413 01/30/04 BROWN, LAURIE 299.70 wf 96414 01/30/04 DISKERUD, HEATHER 322.75 wf 96415 01/30/04 GLASS, JEAN 2,034.03 wf 96416 01/30/04 MOY, PAMELA 548.86 wf 96417 01/30/04 TOLBERT, FRANCINE 279.80 wf 96418 01/30/04 LINGER, MARGARET 87.92 wf 96418 01/30/04 LINGER, MARGARET 575.77 wf 96419 01/30/04 WEISMANN, JENNIFER 416.25 wf 96420 01/30/04 ANDERSON, CALEB 193.51 wf 96421 01/30/04 BACHMAN, NICOLE 26.60 wf 96422 01/30/04 BOTHWELL, KRISTIN 203.78 18 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 96423 01/30/04 BRIN, LAUREN 91.00 wf 96424 01/30/04 DEMPSEY, BETH 43.20 wf 96425 01/30/04 DIXON, REGINALD 224.00 wf 96426 01/30/04 DUNN, RYAN 356.33 wf 96427 01/30/04 FENGER, JUSTIN 28.18 wf 96428 01/30/04 FONTAINE, KIM 485.14 wf 96429 01/30/04 GRANT, MELISSA 178.35 wf 96430 01/30/04 GRUENHAGEN, LINDA 443.00 wf 96431 01/30/04 HOLMGREN, LEAH 136.50 wf 96432 01/30/04 HOULE, DENISE 64.65 wf 96433 01/30/04 JOHNSON, ROBERT 733.60 wf 96434 01/30/04 JOYER, MARTI 115.58 wf 96435 01/30/04 KROLL, MARK 132.00 wf 96436 01/30/04 MOSSONG, ANDREA 66.38 wf 96437 01/30/04 OLSON, MARGRET 40.80 wf 96438 01/30/04 OTTESON, JANET 177.50 wf 96439 01/30/04 PEHOSKI, JOEL 280.60 wf 96440 01/30/04 PROESCH, ANDY 229.15 wf 96441 01/30/04 RENSTROM, KEVIN 101.53 wf 96442 01/30/04 SMITLEY, SHARON 222.00 wf 96443 01/30/04 STANFORD, ANTWON 192.00 wf 96444 01/30/04 VANG, VICTORIA 46.20 wf 96445 01/30/04 WARNER, CAROLYN 185.60 wf 96446 01/30/04 WELTER, ELIZABETH 95.45 wf 96447 01/30/04 WHITE, NICOLE 203.75 wf 96448 01/30/04 WOODMAN, ALICE 124.20 wf 96449 01/30/04 BOSLEY, CAROL 312.83 wf 96450 01/30/04 HANSEN, ANNA 104.00 wf 96451 01/30/04 NORLIN, AMANDA 19.50 wf 96452 01/30/04 ODDEN, JESSICA 16.25 wf 96453 01/30/04 OIE, REBECCA 34.13 wf 96454 01/30/04 VAN HALE, PAULA 122.50 wf 96455 01/30/04 COLLINS, ASHLEY 37.00 wf 96456 01/30/04 DOUGLASS, TOM 1,015.56 wf 96457 01/30/04 HER, CHONG 92.50 wf 96458 01/30/04 NAGEL, BROOKE 202.83 wf 96459 01/30/04 O'GRADY, ZACHARY 72.00 wf 96460 01/30/04 PETSCHEN, DANIEL 76.20 wf 96461 01/30/04 QUIWONKPA, THOMAS 101.60 wf 96462 01/30/04 RHODE, ERIC 223.10 wf 96463 01/30/04 SCHULZE, BRIAN 466.20 wf 96464 01/30/04 VERDELL, TRAQUEZ 79.38 wf 96465 01/30/04 VOSS, NICOLE 53.98 wf 96466 01/30/04 WILLIAMS, NICK 19.05 wf 96467 01/30/04 ZIEMER, NICOLE 155.40 wf 96468 01/30/04 MULVANEY, DENNIS 1,967.73 482,449.93 19 AGENDA NO. G-2 AGENDA REPORT TO: City Manager FROM: Finance Director RE: CARRY OVER OF 2003 APPROPRIATIONS TO 2004 DATE: February 4, 2004 It has been past practice to permit the carry over from one year to the next of unspent monies for specific purposes. This involves reductions in the 2003 Budget and corresponding increases in the 2004 Budget. Department heads have requested the following carry overs: 2003 Acct. No. Fund Amount (2004 Acct. No.~ For General Fund $3,000 101 -116-4490 Fees for arbitration costs (101 -116-4490) General Fund 6,000 101 -116-4480 Fees for arbitration costs (101 -116-4490) General Fund 17,000 101 -202-4630 Time sheet software (101 -202-4630) General Fund 43,650 101 -402-4610 Two police cars (101 -402-4610) General Fund 8,330 101 -402-4630 Audio-video recording system (101 -402-4630) General Fund 25,600 101 -402-4160 32 Tasers (101 -402-4160) General Fund 5,000 101 -402-4630 Improvements to audio-visual room (101 -402-4630) General Fund 46,000 101 -403-4160 2 monitor defibrillators (101 -403-4640) General Fund 17,870 101 -501-4490 Consulting services project 02-22 (101 -501-4490) Law Enforcement Block Grant Fund 8,255 213-402-4160 Grant money (213-402-4160) Capital Improvement Projects Fund 38,710 405-000-4759 Sidewalk on White Bear Ave. (405-000-4759) Public Works Bldg. Addition Proj. Fund 191,390 427-000-4660 Public Works garage addition (427-000-4660) $410,805 Total for all funds It is recommended that the City Council approve these carryover requests. P:\FINANCE\W ORD\AGN\BUDGCARR.DOC Agenda # G3 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: February 4, 2004 RE: Temporary Liquor Introduction An application has been submitted for a temporary liquor license by Stephen Klein, on behalf of the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street. The annual Valentine program is a dinner dance that will take place from 6:00 p.m. until midnight. The liquor permit is for sale of beer and wine at the dance. The event will be held on February 14, 2004. Recommendation It is recommended that the City Council approve the temporary liquor license. MEMORANDUM Agenda G4 TO: Richard Fursman, City Manager FROM: Matt Ledvina, Community Design Review Board Chair SUBJECT: 2003 Community Design Review Board Annual Report DATE: February 2, 2004 INTRODUCTION Annually the community design review board (CDRB) outlines the board's actions and activities for the city council. In 2003, the CDRB reviewed 25 items during 17 meetings as follows: Type of Proposal New Development Proposals • Ohlson Landscaping (6,800 s.f.) - 1949 Atlantic Street • Sibley Cove Apartment Building (100 units) -South Side of Co. Rd. D, East of White Bear Avenue and West of Ariel Street • Van Dyke Village Townhomes (20 units) -West Side of Van Dyke St., North of County Road B • Beam Avenue Retail (19,776 s.f.) - 1800 Beam Avenue • Dearborn Meadow East (15 units) -Castle Avenue • Mendota Homes Town Houses (26 units) -County Road D • Imprint Enterprises (10,137 s.f.) - Gervais Avenue • Maplewood Office Park (45,000 s.f.) -County Road D • Auto Glass (5,000 s.f.) - 2310 Hazelwood Street • Metro Transit Station - 1793 Beam Avenue (Old Maplewood Movie II Site) • Ashley Furniture (48,558 s.f.) -Legacy Village • Heritage Square Townhouses (221 units) -Legacy Village Expansions and Remodeling • Kohl's Department Store Building Addition (10,229 s.f.) - Maplewood Mall • Countryside Motor's Saab Building Addition and Sales/Storage Lot Expansion (8,610 s.f.) - 1180 Highway 36 East • Maplewood Auto Mall, Super America Building Repaint - 2525 White Bear Avenue • St. Paul Regional Water Services, McCarron's Campus Expansion (64,580 s.f.) - 1900 Rice Street • Maplewood Industrial Park Remodel for Hmong American Alliance Church - 2515 Maplewood Drive Number Reviewed 12 5 Type of Proposal Sign Reviews • Markham Pond Medical Office Building Sign Setback Variance - 1570 Beam Avenue • Maplewood Square Comprehensive Sign Plan Amendment - 1860-1890 Beam Avenue • Mapleleaf Center Comprehensive Sign Plan Amendment - 2251 Larpenteur Avenue • Maplewood Auto Mall Comprehensive Sign Plan Amendment - 2525 White Bear Avenue Special Projects • Sustainable Building Design • Hillcrest Village Redevelopment Area and the Mixed-Use Zoning District Miscellaneous TOTAL COMPARATIVE INFORMATION Year Number of Items Reviewed 1994 54 1995 57 1996 31 1997 53 1998 35 1999 28 2000 44 2001 31 2002 27 2003 25 4 2 4 25 There has been a decrease in the number of items reviewed by the CDRB from 1994 to 2003. Many factors may play into this decrease. First, the city has become more and more developed in the last ten years, with very little vacant land available for new developments. Because of this city staff has processed many of the remodels and additions as 15-day reviews, as allowed by code, rather than the more formal review by the CDRB. Second, the CDRB has concentrated much of their time and effort on special projects such as the new lighting ordinance and mixed-use zoning district. These special projects are very important aspects of the CDRB's role in the city. The CDRB will continue to be a vital advisory board to the city council in the future, particularly with redevelopment projects on the horizon. Number Reviewed CDRB 2003 Annual Report 2 February 2, 2004 COMMUNITY DESIGN REVIEW BOARD MEMBERS City code specifies that the CDRB will consist of five members appointed by the city council. Membership terms are for two years, with extensions for additional terms approved by the city council. To date there are four members on the CDRB as follows: Board Member Membership Began Term Expiration Matt Ledvina, Chair Linda Olson Ananth Shankar Diana Longrie-Kline 3/10/97 3/26/01 8/8/94 5/28/02 1/1/05 1/1/05 1/1/06 1/1/05 In May 2003, Craig Jorgenson resigned from the board. Mr. Jorgenson served on the board for three years and nine months. In October the board conducted interviews of candidates to fill the vacancy left by Mr. Jorgenson. One candidate was eventually appointed to the planning commission by the city council, with the remaining two candidates withdrawing from the process. The city has been advertising the CDRB vacancy since that time with one application of interest received by the city just last week (January 2004). The CDRB is eager to interview and make a recommendation to the city council on a possible candidate for the vacancy. DISCUSSION 2003 Actions/Activities In 2003, the CDRB reviewed 7 new commercial developments, which added a total of 135,271 square feet of new commercial space within the city. The CDRB reviewed 5 commercial expansions/remodels, which also added 83,491 square feet of commercial space within the city. New residential developments reviewed by the board added 382 new multi-dwelling households within the city. During five different meetings in 2003, the CDRB undertook the difficult task of debating and creating design criteria for the Hillcrest Village Redevelopment Area and the mixed-use zoning district. This special project was sited on the CDRB's 2002 annual report as an area of special concern. In 2004, the board looks forward to continuing this process with the Gladstone neighborhood redevelopment area. Maplewood's current sign code was adopted in 1977, with minor revisions made in 1996. The sign code is outdated and allows for excessive signage within the commercial and industrial zoning districts. The CDRB recommended in their 2002 annual report that the city's sign code be reviewed for potential modifications and updates. Because of the time and effort involved in creating the design criteria for the mixed-use zoning district, city staff was unable to undertake the sign code review project with the CDRB. However, the CDRB did make progress in this regard by recommending new sign criteria for the mixed-use zoning district that will set a good precedent for future revisions to the overall sign code. The CDRB is committed to continued review and recommendation on the sign code to ensure that the city has an updated, fair, and comprehensive sign code. CDRB 2003 Annual Report 3 February 2, 2004 In 2003, the CDRB invited a guest speaker to discuss sustainable building design. John Carmody, Director of the Center for Sustainable Building Research at the University of Minnesota, presented concepts on sustainable construction and design for buildings and developments. These concepts can be implemented into a city's policies or ordinances to ensure quality, long-lasting, energy- efficient buildings and developments. In 2004, the CDRB would like to begin reviewing these sustainable building design concepts for possible implementation into the city's policies or ordinances. 2004 Recommendations/Areas of Concern The CDRB will work with staff on recommended site and design criteria for the city's proposed Gladstone neighborhood redevelopment area. 2. The CDRB will review and make a recommendation on potential modifications and updates to the city's sign ordinance. 3. The CDRB looks forward to reviewing future development plans for Legacy Village. 4. The CDRB is interested in gaining a better understanding of sustainable building design concepts. The board hopes to support the implementation of these concepts for projects that are reviewed and approved by the city. CONCLUSION In 2004, the CDRB will continue its dedication to the quality design of buildings and developments, ensuring a high quality of life for the citizens of Maplewood. P\com-dev\cdrb\annual report (2003) CDRB 2003 Annual Report 4 February 2, 2004 Agenda G5 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Project Manager SUBJECT: Final Plat PROJECT Heritage Square LOCATION: South of Legacy Parkway and west of Kennard Street DATE: February 3, 2004 INTRODUCTION Krista Novack is requesting that the city council approve the Heritage Square final plat. Ms. Novack represents the builder, Town and Country Homes, Inc. This final plat would consist of 38 lots for the town house buildings and an outlot for ponding purposes which would be dedicated to the city. This plat will be south of Legacy Parkway and west of Kennard Street in the Legacy Village PUD. (See the maps on pages 4-7.) BACKGROUND On July 14, 2003, the city council approved the planned unit development, comprehensive plan amendment, tax-abatement plan and preliminary plat for Legacy Village. This plan included the site for the proposed Town & Country Townhomes. (See the map on page 5.) On September 8, 2003, the city council approved the final plat for Legacy Village. On October 13, 2003, the city council approved a change order to the Kennard Street construction plans to include the parallel parking spaces shown on the proposed Heritage Square plans. On December 8, 2003, the city council approved the applicant's planned unit development (PUD), preliminary plat and design plans for Heritage Square. (See the map on page 7 and the council minutes starting on page 8.) On December 16, 2003, the CDRB reviewed and approved the applicant's revised architectural plans for Heritage Square. DISCUSSION The developer has not yet started any grading or utility construction within this plat. The city's contractor, however, has finished most of the construction of Kennard Street and the associated utilities along the east side of the site. The developer has completed all the conditions the council required for final plat approval, with the exception of the following: • They have not shown all of the 20-foot-wide utility easements on the final plat as required by Condition 8. The reason is that the exact location of the utilities is not yet known. The applicant has agreed to dedicate these easements by separate documents once their plans are finalized. Staff agrees with this and will recommend that this easement documentation be provided before the city issues the first building permit for this project. . The city required the applicant to sign a developer's agreement for all right-of-way, right of entry and public roadway and utility construction before the city signs the final plat documents for recording. Outlot A must be dedicated to the city for the proposed stormwater pond. The developer must also dedicate a public drainage and utility easement for storm sewer extending between the Legacy Parkway right-of--way and Outlot A. These easements shall be dedicated by separate documents once the design plans for this section of storm sewer are finalized. These easement documents shall be provided before the city issues the first building permit for this project. The developer must dedicate the public right-of--way/easements required for the construction of the roundabout on Legacy Parkway west of Kennard Street. The final plat includes additional right-of-way for the roundabout; however, the required amount of right-of-way has not yet been determined since the final design of the roundabout has not been completed. Any additional right-of-way, beyond that shown on the final plat, must be dedicated to the city as an easement by separate documentation. This easement documentation shall be provided before the city issues the first building permit for this project. RECOMMENDATION Approve the Heritage Square final plat, subject to the applicant complying with the following conditions: 1. Dedicate to the City of Maplewood, by separate document, 20-foot-wide utility easements along all watermains outside public right-of--way. All of these easements shall be dedicated and recorded before the city shall issue the first building permit for this development. These easements shall be subject to the approval of the city engineer. 2. Sign a developer's agreement for all right-of--way, right of entry and public roadway and utility construction before the city signs the final plat documents for recording. 3. Dedicate Outlot A to the City of Maplewood for the proposed stormwater pond. The developer must also dedicate a public drainage and utility easement for storm sewer extending between the Legacy Parkway right-of--way and Outlot A. These easements shall be dedicated by separate documents once the design plans for this section of storm sewer are finalized. This easement documentation shall be provided before the city issues the first building permit for this project. 4. Dedicate the public right-of-way/easements required for the construction of the roundabout on Legacy Parkway west of Kennard Street. Any additional right-of--way, beyond that shown on the final plat, must be dedicated to the city as an easement by separate documentation. This easement documentation shall be provided before the city issues the first building permit for this project. 5. The payment of all park dedication fees shall be made at the time of building permit issuance on apermit-by-permit basis. 2 Review Deadline State law requires that the city council decide on proposals within 60 days of the city receiving a complete application. The application date for this request was January 15, 2004. Therefore, the city council must decide on this proposal by March 15, 2004. p:sec3/Heritage Square Final plat.doc Attachments: 1. Location Map 2. Legacy village Plan 3. Proposed Heritage Square Final Plat 4. Heritage Square Site Plan 5. 12-8-03 Council Minutes 6. Proposed Final Plat date-stamped January 12, 2004 (separate attachment) 3 ATTACHMENT 1 VADNAIS HEJGH 1 S ~ ~~ •~- COUNTY RD_ D •'. COUNTY ROAD 1` HIGHRIDGE CT. 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I E 1 -I _ I I _ :- _ 1 ~ ~ I ~ 4 1 a 19 20 „ 21 ~ 22 ~ 23 ~yI 24 it ~ 25 ,. gxg i I 26 27 r - - .d ._ ..r _____Nri_____~1 eEwc to rEErw NOrx .wo A9.lowwc ~ - u - - - - 1 _.4 ~~ __ @ --rxm _ __~m__ ___dm-- ¢ ,,,, am ~•m na iJ nm ~ + gep.uty twES uxlPSS OMERMSE pdui[O Ax0 e[wc 10 fPE] w Norx ~~wY wKAROr IwES "- SB9'3]'94'E 980.99 PR~P~SED FLNAL PLAT 6 N 0 ATTACHMENT 4 ~Q ~ -~~ HERITAGE SQUARE - MAPLEWOOD, MN LANDFORM 1~EY[SED 51?E PLAN ~ ,,..,..,~,._..,..,, 10/14/03 PROPOSED HERITAGE SQUARE TOWNHOMES SITE 7 Attachment 5 Koppen moved to approve the Home Occupation License for Frances Snavely at Seconded by Coun ' ember Juenemann Ayes-All 4. 7:30 p.m. Code Ame ent-Historical Commissio a. City Manager Fursman prese the staff r rt. b. Assistant Community Development ~ or Ekstrand presented specifics from the report. c. Mayor Cardinal opened the p ~c hearing, callin or proponents or opponents. The following person was he Robert Overby, 2021 gerton, Maplewood d. Mayor Cardin osed the public hearing. Councilmember asiluk moved to approve the ordinance amendment proposed by the Seconded by Councilmember Koppen Ayes-All 5. 7:45 p.m. Heritage Square (Kennard Street and Legacy Parkway) a. City Manager Fursman presented the staff report. b. Assistant Community Development Director Ekstrand presented specifics from the report. c. Phil Carlson with DSU, provided specifics of the staff report. d. Boardmember Olson presented the Community Design Review Board report. e. Commissioner Pearson presented the Planning Commission report. f. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Gerald Peterson, 3016 Hazelwood Street, Maplewood George Supan, 3090 Hazelwood Street, Maplewood Krista Flemming, Town and Country Homes Chris Wylie, Southwinds Builders, 658 4`~ Avenue, New Brighton Will Rossbach, 1386 East County Road C, Maplewood g. Mayor Cardinal closed the public hearing. A five-minute break was taken. Councilmember Wasiluk moved to adopt the following resolution approving the Planned Unit Development for Heritage Square, Outlot H of Legacy Village PUD as illustrated on the drawing prepared by Landform, date-stamped October 15, 2003, except as revised in the conditions with a s /Z S~a 3 CG 50-foot setback requirement: Seconded by Mayor Cardinal Ayes-Mayor Cardinal and Councilmember Wasiluk Nays-Councilmembers Collins, Koppen and Juenemann Motion Failed Councilmember Koppen moved to adopt the following resolution approving the Planned Unit Development for Heritage Square. Outlot H of Legacy Village PUD as illustrated on the drawing prepared by Landform. date-stamped October 15. 2003, except as revised in the conditions with a 20-foot setback requirement: CONDITIONAL USE PERMIT RESOLUTION 03-12-233 WHEREAS, Town & Country Homes applied for a conditional use permit for a planned unit development revision to develop Heritage Square, a 220-unit town house development in the Legacy Village planned unit development. WHEREAS, this permit applies to the property located on the west side of Kennard Street, now under construction, south of the Xcel power line easement. The legal description is: Lot 3, Block 1, LEGACY VILLAGE OF MAPLEWOOD WHEREAS, the history of this conditional use permit is as follows: On October 20, 2003 the planning commission recommended that the city council approve this permit. 2. The city council held a public hearing on December 8, 2003. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance 9 /z-g d 3 CC to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to these code requirements: Outlot H is approved for 220 units of townhouses as revised according to the conditions in this report. 2. The southern unit of the Hometown (Type A) building, at the southwest corner of Legacy Pazkway and Kennazd Street, shall be eliminated, reducing it from 5 units to 4 units, thus continuing the internal linear green space out to Kennard Street at a width of at least 70 feet. The landscape treatment of this green space shall be continued into this new area in similar fashion to the rest of the lineaz green space. 3. Within the linear green space two north-south segments of sidewalk shall be added, one connecting Driveways K and U, the other connecting Driveways G and W. The rain gardens and landscaping shall be revised to accommodate these sidewalks. 4. The dead ends of all driveways behind the Chateau (Type B) buildings - Street B and Drives G, I, K, M, O, Q, U, V, and W -shall be designed, striped and signed to accommodate two common parking spaces each. 5. The monument signs and associated landscaping at the corner of Legacy Parkway and Kennazd Street shall be revised to place trees or other landscape features that aze at least 25 feet in height and close to the right-of--way, while still maintaining safe sight distances, that will create a significant tall edge mimicking the scale of the proposed senior building and future office building on the opposite corners of the intersection. 6. The setbacks are approved as shown on the site plan. ~ o I Z -g-o 3 CG 7. All construction shall follow the plans date-stamped October 15, 2003. The city council may approve major changes. The director of community development may approve minor changes. 8. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this permit for one year. 9. The city council shall review this permit in one year. 10. The homeowners association documents shall state that the visitor pazking areas shall be kept open for visitor pazking and shall not be used as a storage azea for RVs, trailers, campers, boats and the like. 11. At least 50 total units shall be offered at a base price at or below the affordable level as defined by the Metropolitan Council, which is currently $183,000. The affordability requirements shall have an annual escalator. 12. Homebuyers of affordable units, at their sole discretion, may utilize options to increase the value of their home, however, the developer shall display these affordable units according to the affordable level as defined by the Metropolitan Council. 13. The developer/builder shall provide to the City a listing of standazd features of the units so that it can be assured that quality standards aze being met for the affordable housing. 14. The developer shall also provide to the City the actual sale prices of the units. 15. The developer shall provide a tot lot within their project or shall contribute to the creation and development of an azea-wide playground to the north to be constructed by the master developer of Legacy Village. Seconded by Councilmember Collins Ayes--Councilmembers Collins, Koppen and Juenemann Nays-Mayor Cardinal and Councilmember Wasiluk Councilmember Koppen moved to adopt the Preliminary Plat for Heritage Square as illustrated on the drawings submitted by Landform, dated September 12, 2003, except as revised in accordance with the following conditions: 1) The plat shall be revised in terms of the dimensions and numbering of lots if necessary to reflect the recommended revisions to the number and location of buildings in the above conditions for the PUD. 2) Legacy Parkway west of Kennazd Street is shown as a public roadway. The following conditions must be met if Legacy Pazkway is constructed as a public roadway: a. The City should be responsible for the design and construction of the roadway. b. The developer will need to petition the City for the improvements. c. The roadway needs to be redesigned to a more typical City street design or the developer needs to be responsible for the ongoing maintenance of all of the amenities and rainwater gazdens included in the design. The City will grant an easement to the developer for the maimenance of the amenities and rainwater gazdens. The developer will be required to 11 ~ z g^~ 3~ prepare a maintenance agreement detailing the specifics of the maintenance operations for City review and approval. 3) The plan shows on-street parking along the west side of Kennard Street. The following conditions must be met if the on-street parking is to remain on Kennard Street: a. An additional 8 feet of right-of--way shall be dedicated by the developer along the west side of Kennard Street to accommodate the parking bays and allow for the necessary sidewalk and boulevard areas. b. The developer shall be responsible for the costs (construction and 31.5% admin & engineering) to add the parking bays along Kennard Street. These costs are estimated to be approximately $70,000. 4) The plans show grading outside of the property boundary along the north, west and south sides of the site. All grading shall be restricted to within the property boundaries or temporary construction easements need to be obtained from the adjacent property owners. The developer must provide evidence of any temporary construction easements. 5) The developer must prepare an operation and maintenance plan for the proposed storm drainage system for the review and approval of the City. An active operation and maintenance program is critical to the proper function and operation of the system. 6) In the future, the City may desire to extend sanitary sewer and watenmain services into Outlot I from the sanitary sewer and watermain utilities in the driveways north of Legacy Parkway. The services may be for future park and/or open space uses on Outlot I. The developer and the homeowners association must agree in writing that they will not object to the future installation of these utility services. 7) The plat includes Outlot A for the storm water pond. The pond must be included in a public drainage and utility easement rather than an outlot. The developer must also dedicate a public drainage and utility easement for the pond outlet. 8) The plat shall include 20-foot wide utility easements along all watermain outside of public right- of-way per SPRWS requirements. 9) The developer shall be required to grant the City a right of entry/temporary construction easement, as necessary, for public roadway construction outside of the limits of the public right- of-way. Seconded by Councihmember Collins Ayes--Councihnembers Collins, Koppen and Juenemann Nays-Mayor Cardinal and Councilmember Wasiluk Councilmember Koppen moved to adopt approval of the site, architectural and landscaping plans date- stamped October 15, 2003, for the Heritage Square Townhomes at Legacy Village, subject to the developer com~lving with the following conditions: 1) Repeat this review in two years if the city has not issued a building permit for this project. 12 /Z-4-v3 cc 2) Comply with all requirements of the city engineer and his consultants relative to streets, sidewalks, grading, drainage, utilities and erosion control before getting a building permit. The applicant shall also provide any documents, easements and developers agreement that may be required by the city engineer. This approval shall be subject to the conditions outlined in the report from Jon Horn, of Kimley-Horn, dated October 13, 2003. This approval shall also be subject to the following requirements relative to the on-street parking along the west side of Kennard Street: • The city will build on-street parking along the Town & Country frontage on Kennard. The on- street pazking bays will be constructed of concrete. • The Heritage Squaze plan shows 21 spaces; however, the length of the spaces needs to be increased from 20 feet to 25 feet, resulting in a reduction in the number of spaces from 21 to 17. This would include 5 spaces north of Legacy pazkway, 9 spaces between Legacy Pazkway and Street B, and 3 spaces south of Street B. • Kennard Street will be widened by 8 feet in the area of the parking bays. We had previously requested that Town & Country dedicate 10 feet of additional right-of--way for the on-street pazking. Our request for additional right-of--way can be reduced to 8 feet. • Our typical section for the roadway will include that the parking areas will slope back to Kennard at a 4 percent grade, the 8 foot boulevard between the curb and sidewalk will slope to the street at a 5 percent grade and the 6 foot sidewalk will slope to the street at a 2 percent grade. The design considers Town & Country's concerns with the grades between the street and their buildings in this area. Any carriage walks between the sidewalk and parking bays will not be constructed as a part of the city contract. Town & Country will need to determine where they want carriage walks. Town & Country would need to construct any carriage walks as a part of the private development work. The city's landscaping plan for Kennard Street will need to consider the location of any carriage walks. Carriage walks and landscaping shall be subject to city engineer approval. 3) Get the necessary approvals and permits from the watershed district. 4) The setbacks aze approved as shown on the site plan. 5) Revise the site and landscaping plans as follows for staff approval: a. The southern unit of the Hometown (Type A} building, at the southwest corner of Kennard Street and Legacy Pazkway, shall be eliminated reducing it from 5 to 4 units, thus continuing the internal linear green space out to Kennard Street at a width of at least 70 feet. The landscape treatment of this green space shall be continued into this new azea in similar fashion to the rest of the lineaz green space. b. Within the linear green space, two north-south segments of sidewalk shall be added, one connecting Driveways K and U, and the other connecting Driveways G and W. The rain gardens and landscaping shall be revised to accommodate these sidewalks. c. The dead ends of all driveways behind the Chateau (Type B) buildings-Street B and drives G, 13 / Z g-03 ~ I, K, M, O, Q, U, V and W-shall be designed, striped and signed to accommodate two common parking spaces each. d. The monument signs and associated landscaping at the corner of Legacy Parkway and Kennard Street shall be revised to place trees or other landscape features that are at least 25 f feet in height and close to the right-of--way, while still maintaining safe sight distances that will create a significant tall edge mimicking the scale of the proposed senior building and future office building on the opposite corners of the intersection. e. The developer shall provide a tot lot within their project or shall contribute to the creation and development of an area-wide playground to the north to be constructed by the master developer of Legacy Village. f. The applicant shall return to the CDRB with a material board showing building materials and colors proposed for this development on December 9, 2003. 6) Complete the following: a. Install and maintain an in-ground lawn irrigation system for all landscaped areas. b. Install all required trails, sidewalks and carriage walks. c. All curbing shall be continuous concrete curbing as proposed. d. Install any traffic signage within the site that maybe required by staff. 7) The applicant shall provide the city with a cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of the escrow as well as the portion of the project to be covered by the escrow. The escrow may cover the entire site or the site in phases of development. 8) All work shall follow the approved plans. The director of community development may approve minor changes. 9) This development shall be signed with clear address signs for direction to the buildings and individual unit signage on the front and back, subject to approval by the police and fire departments of the city. 10) A temporary sates office shall be allowed until the time a model unit is available for use. Such a temporary building shall be subject to the requirements of the building official as outlined in his report. 11) The applicant shall submit a lighting plan for staff approval prior to getting the first building permit. Seconded by Councilmember Collins Ayes--Councilmembers Collins, Koppen and Juenemann Nays-Mayor Cardinal and Councilmember Wasiluk I. AW F BIDS ~2_ ~-0 3 CG 14 Agenda G6 MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: INTRODUCTION City Manager Ken Roberts, Associate Planner Conditional Use Permit Review Comfort Bus Company 1870 Rice Street North January 29, 2004 The conditional use permit for abus-maintenance and repair garage for Comfort Bus Company at 1870 Rice Street North is due for review. (See the maps on pages two through four). BACKGROUND On January 22, 2001, the city council approved a conditional use permit for the construction of the Comfort Bus Company office and maintenance facility at 1870 Rice Street. (See the site plan on page four and the city council minutes starting on page five.) On August 14, 2001, the community design review board (CDRB) approved revised design plans for the Comfort Bus Company facility at 1870 Rice Street. On February 11, 2002, the city council reviewed this permit and agreed to review it again in one year. On February 24, 2003, the city council reviewed this permit and agreed to review it again in one year. DISCUSSION The applicant has started the construction of the new bus shop and dispatch building. They have been working with the city building department on the details and requirements for the project building plans. Because the applicant has not yet finished the project construction and the associated site work, the city should review this conditional use permit again in one year. RECOMMENDATION Review the conditional use permit for the bus-maintenance and repair garage for Comfort Bus Company at 1870 Rice Street again in one year. p:sec18\comfortbus 2004 cup review.doc Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. 1-22-01 City Council Minutes Attachment 1 ` ® : LRTLE CANADA ~ .~. w•; :• . ' D • •• ~ , t {• VE. LARK • ~ VIKING OR ~ • ••a -. MIRt IE RD. uuaE ct. ` ~ ~ •Mt '~ 1•i ~ ~ : i~~ I~ } «~ ~. R. t+ i • • ~ ~ N N V- t L ~ , ~ ~ lr. ~ ~ •, • - .•iM . ~UIrQ CT ~t' Cp{l~//Y Ila~ O ~ ~ ® ~ E1DItlOCE ~ Ar~Mt ~ ~ ~ /E1J~IONT lA. BElJ~10NT (,~ ~~"~ l„ ~ Q' . •• t. ~~,WI ~ AVE. j SIOLLJJAN AV. KENW 000 ~~ SIOlJ.11AN AVE ~ ~ ~ ® w ~i lA. : Ifi. VERNON ~ t' ~ ~ ~ Z : ~. ~~ ~ C ppwNS AVE. ~ $ ~ IfT. VERNON ~ r AV ~r ® ~ ~ ~i a ~ s ~• ~/ t z .~ i.. ~ ~ ri.ii ~ ° W (/~ lE111MOOD AVE. ® !ELL 1N000 ® AVE. ~E111IIOOD 11VE. ' ~ ~ SUYIIfJt AVE. ~ ~ ~ ~ Eft t:T. }~( ~i ~~ ~' AVE. ~' ~ RIPLEY AVE ti ~ . .. Ci ® ~ N ~ ' ~ ~ RIPIEY AVE. ~ -' ~ ~ ~ ~ ION CYTON ~ AVE ® ~ cam .` • ~~ v ~ ~ ~ AVE. ~ ~ . ~ ry~ ~ AyE, . © ~', i ( 6 Z L/1RrE NTEUIt AVE 6 ~ ~ ~ ~ ~ SAINT PAUL LOCATION MAP 2 Ql N Ati~.~u~ient 2 ~ Mn~~y E. Dean e~ caa ~, ,." I ~ ~ ..c•.. 1 o~.c. . ( .c .a. ~~•~ N.SAIU~~ n N.S11L1./~ " ~ rte. I ~ ~+ e • s ~~ ee ~ _> ; ~ 908 ~ s aorl z~ ;:~ ' `. r s_ ..~ , ~ "~-r, ; .- PROPOSED s ,•.~ ~ ' j; ~ '!~4 • z ~ COMFORT BUS} ~, 7 - ~' - , z, ' SITE ---- -~ - __ r •~• ~ (EXISTING AMUSTMENT _ _~ - ~o '' _ ~ '_ : CITY PROPERTY) •' ' ~ ~ .}. Z , .., ~ ~ • „ ~ I 2~ E Y r ~ I~ ~ 12. ~ ~.~.~ vie ' '4 a •" ~ I~` ~ ~I~ Il IG ~ ~ .~ 4 wb I 10 I I IZ- 1~ 1~ • It ". ~• { ~I ~ ~ 1 yw• .a.;~r ,a,..c •[ '~. if S ~I~ ~2 4.13 ;`t •~ ~ 1+ M q. y ~ 7iµ 't.r' . . a ~~ r .. .s•~ S ~ ' I` I ~ P W a, ,~ v/ ~ ~ K (~ sl ~ I I ~~ X420• LU ~ .., ~ ~ ' ~ ~ ~ ° ~ .~ .~ ' ' # 9 ~ '..+::az , 1 ~ R . , L . •- 31 ,I ~ MI 5 ~ Rv.~ '• 1 30 ~,'N ' s ~ H ~ R~ •. : _ ~ ~ . ~; cs . '' tt ~~ ~ 9 '. x~ n r:3 ~o . ~ ~e .~ ~' --- --- "- " - - L_ so so ~" // ,~ •/ .. / a • ROSELAWN AVENUEo ~S • ' I .•~ ~ i ~ ' 1 I Q 1 ,~ -; Iz~o *° _ ~- ~I~ 1 ••Ir I' ~ .l. ssl.e . `e'~ ; ~ '0 , . F isyi F -t - - - ..... . ~ ti. .~.~1-7~ ~ 't• $ I, 11 4o I . 0 1 0' I 'ivTAt- 35.9Z1.ts.. Y I ~~ I w ~I ~ N ~ .I ' J PROPERTY LINE / BONING MAP 3 N Attachment 3 RG?SEL.~WN i*uEt -~ . r , r , y R. ~. j iii SITE PLAN 4 i L~ IN Attachment 4 12. Ramsey Cour~Soccer Partners Grant Accepted the Ramsey ty Partners Grant in the amount of $200,000 to be to light two additional soccer fields at the Hazelwood soccer complex and install ' or restroom facilities. 13. Renewal of Landfall Fire Service Approved a contract in the amount of~l"~,850.00 b~twteen the City of Maplewood and the City of Landfall which would pr~d~ fire protection servicese City of Landfall. 14. Planning Corymr'ssion's 2000 Annual Report ~epted the Planning Commission's 2000 Annual Report which includes the mission's activities in the past year and major projects for the new year. H. PUBLIC HEARINGS: 1. 7:00 P.M. (7:08 P.M.) Comfort Bus Company Conditional Use Permit (1870 Rice Street) a. Mayor Cardinal convened the meeting for a public hearing. b. City Manager Fursman introduced the staff report. c. Community Development Director Coleman presented the specifics of the report. d. Commissioner Eric Ahlness presented the Planning Commission report. e. Mayor Cazdinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Lee Rossow, Comfort Bus Company, the Applicant Kerry Rankin, 206 Roselawn Avenue East, Maplewood Jim Rankin, 206 Roselawn Avenue East, Maplewood Lee Rossow, second appearance f. Mayor Cardinal closed the public hearing. Councilmember Allenspach moved to adopt the following resolution terminating the conditional u_se Hermit for an amusement center at 1870 Rice treet• RESOLUTION Ol-O1-008 CONDITIONAL USE PERMIT TERMINATION WHEREAS, the Maplewood City Council approved a conditional use permit for an amusement center at 1870 Rice Street. WHEREAS, the owner of this property has closed the amusement center and sold the land. 1-22-01 5 WHEREAS, the Maplewood City Council has approved a conditional use permit to the new owner of this property for the operation of a bus terminal. WHEREAS, this permit termination applies to the following described property: EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN., SUBJECT TO ST AND AVE AND VAC STS AND ALLEYS ACCRUING, THE FOL A TRACT LYING NWLY OF SOO LINE RY R/W OF THE FOL; LOTS 4 THRU 10 BLK 1, LOT 7 BLK 2, LOTS 5 THRU 32 BLK 4, LOTS 12 THRU 25 BLK 6 AND ALL OF BLK 3. AND EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN., SUBJECT TO HWY THE FOL VAC ALLEY ACCRUING AND LOTS 33 THRU LOT 39 BLK 4. AND EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN. VAC ST AND ALLEY ACCRUING AND LOTS 1 THRU 4 BLK 4. WHEREAS, the history of this conditional use permit revision is as follows: 1. The city council approved this permit on November 17, 1977. They subsequently reviewed this permit many times and considered several changes to this business. The city council's most recent revision of this permit was on July 10, 2000. 2. On December 18, 2000, the planning commission recommended that the city council terminate this permit. 3. The city council held a public hearing on January 22, 2001. City staffpublished a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council terminate the above-described conditional use permit because the site has been sold for use as a bus terminal and is no longer needed as an amusement center. Seconded by Councilmember Collins Ayes - Councilmembers Allenspach, Collins, Koppen, Wasiluk Abstain -Mayor Cardinal Councilmember Allenspach moved to adopt the following resolution approving a conditional use Hermit for motor-vehicle repair as part of a proposed bus terminal at 1870 Rice Street• 1-22-01 6 RESOLUTION Ol-O1-009 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Lee and Craig Rossow, of the Comfort Bus Company, applied for a conditional use permit to operate amotor-vehicle maintenance garage as part of their bus terminal operation. WHEREAS, this permit applies to 1870 Rice Street. The legal description is: EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN., SUBJECT TO ST AND AVE AND VAC STS AND ALLEYS ACCRUING, THE FOL A TRACT LYING NWLY OF SOO LINE RY R/W OF THE FOL; LOTS 4 THRU 10 BLK 1, LOT 7 BLK 2, LOTS 5 THRU 32 BLK 4, LOTS 12 THRU 25 BLK 6 AND ALL OF BLK 3. AND EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN., SUBJECT TO HWY THE FOL VAC ALLEY ACCRUING AND LOTS 33 THRU LOT 39 BLK 4. AND EISENMENGER AND ZASPEL'S LAKE PARK, RAMSEY CO., MINN. VAC ST AND ALLEY ACCRUING AND LOTS 1 THRU 4 BLK 4. WHEREAS, the history of this conditional use permit revision is as follows: On December 18, 2000, the planning commission recommended that the city council approve this permit. 2. The city council held a public hearing on January 22, 2001. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council revise the above-described conditional use permit revision, based on the following reasons: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 1-22-01 ~ 4. The use would not involve any activity, process, materials, equipment or methods o f operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 2. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with Minnesota Pollution Control Agency requirements as it relates to all applicable aspects of their vehicle repair operation. Seconded by Councilmember Koppen Ayes - Councilmembers Allenspach, Collins, Koppen, Wasiluk Abstain -Mayor Cardinal 7:20 .Jehovah's Witness Kingdom Hall Worship Center (925 Century Avenue rth; Conditiona a Permit Design Approval a. Mayor Cardinal conve'Tr ed,,,the meetin~ei' a public hearing. b. City Manager Fursman, jr~duced t~i+astaff report. c. Communit~B~velopment Director Coleman presen i~ specifics of the report. d. ~missioner Eric Ahlness presented the Planning Commission 1-22-01 g Agednda G7 MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: City Manager Ken Roberts, Associate Planner Conditional Use Permit Review Carnage Homes of Maple Hills Parkway Drive and Maple Hills Drive February 2, 2004 INTRODUCTION The conditional use permit (CUP) for the Carriage Homes of Maple Hills planned unit development (PUD) is due for review. This CUP is for a PUD for a 100-unit town house development. Refer to the maps on pages 3-5 and the city council minutes starting on page 7. BACKGROUND On February 25, 2002, the city council approved the following for the Carriage Homes of Maple Hills PUD: 1. A conditional use permit (CUP) for a planned unit development (PUD) fora 100-unit housing development. (Please see the site plan on page 6.) 2. A variation from the city code to reduce the required street right-of-way width. The developer proposed public streets with rights-of--way from 60 feet to 50 feet. 3. A variation from the city code to reduce the required street pavement width. The developer asked to reduce the width of the street from 32 feet to 24 feet from gutter to gutter. 4. The preliminary plat to create the lots in the development. 5. The design approval of the project plans, including architectural and landscape plans. (See the city council minutes starting on page 7.) On September 9, 2002, the city council approved the final plat for this development. This plat created the lots for the town houses. On February 10, 2003, the city council reviewed this permit and agreed to review it again in one year. DISCUSSION Centex Homes recently finished the construction of the town houses. However, since there is site work (including landscaping and paving) for the contractor to finish, the city council should review this permit again in one year. This review will give staff and the developer a chance to ensure that the project is meeting all city conditions of approval. RECOMMENDATION Review the conditional use permit for the planned unit development (PUD) for the Carriage Homes of Maple Hills again in one year or sooner if the owner proposes a major change to the site. p:sec17/Carriage Homes.CUP.rev 2004.doc Attachments: 1. Location Map 2. Property Line2oning Map 3. Final Plat 4. Site Plan 5. Council minutes dated February 25, 2002 2 Attachment 1 Gervois 4 Lake f ~ ~______..~ 61 KOHL 2 6 4 0 N ~``~ ~a°~ ' ~~- couNTr ~~ t 1 PLAZA CIR 23 ~ S <<< TOP ~ Kohkrq~ 4 DEAiNICILE OR R P CM ~' N neck Trailer o J~~ F ' M CIR• vii Court ~ S MERIDUIN DR PA` ~ 5 2 p ~,~LL 1 3 Q CONNOR ~N ~ AVE, Q C . a DEMON] AVE. , U 22 w o C ~ W ~ ~•w . ~. B 00c~. d a~ a~ 2 40 0 N 1- ® ~-F~~~R A~T~T `~ ~ G RVaS Poo PkWY. ® CO. RD. 62 Lok„~ ® tli 111 y ~ N F D ~ `„ -... S LARK ~ DR. ® 1 Keller , 25 pr,~ 35E o .~ o \ ~ lake ` _ t~ RD. LAU IE RD. ~2 ~ o ~~~I ~ UDD t0 Z ~ ~ ~~ W LAURIE T. ~ ~ ~ LELAND v RD. ~' ~Q ~ ~J'` ~~ to a 25 l ~ l o JUN TION a AVE. K cT. ~ o° n,,,eK~ J ~~' et, N r N BURK „t (~/'~~ X30 Pork J Q' RKE ~ a N EL RIDGE ~ AV E. ~ ~ ELDRIDGE ~ AVE `""~ Q" ° F,~~ T ~ N m Oehrline N BELMONT ~ OvRS~ vii 0 pYE cn ~ BELMONT LN. r ® Lake ~'~! 0~ G SKILL ~ AV I N J ~ N SKILLMAN AVE. z I« ,'I SKfLLMAN AV. KEN 000 ~~R G ~ R't~R F SH ~ x ,~E J ~ A ~n N O ~ ~ ~ W ~ L . w 3 ~ o RYA AVE. a p y U m~ ~ ~ ~ W W 'Z UI ~.~.e1L p ~ ~~ VRamlawn AVE. E~on® Q W ~ D _-O 1I~f~~`"' ~ ~.k ~' ``' ROSELAWN AVE. a '' O 27 u BE LWOOD AVE. ELLYY000 a qk O ~ ~ FE NTON AVE. r 1 } ® ~ UM ER c © 62 m a z ~ L 3 ~ ~ p ~ T~ ~ v ,~ ~ z t I GO 00 ~ ~ FRISBIE AVE. W RIPLEY m ~ x +~ o ~ ~ ~ a S O a 3~ RIP Q- ii ~ ~ AV ~ ~' 6A~wAY 'QF ~ ~n N .~ RIPLE AVE. Qom' PH D r ST. ~ z ~ N KINGS70NaAVE. ~ R uo nd x ~ v v=i = O ~ L"``"tiL ke~ 7d ~' ~ 3 w ` Lake ~ ~ z z ! W Y N PRI E WAVE. ~~ ''' \ ~` ? g W W ~'"~ ' Q ® Phalen ~, p {y_" j- AVE. a Q n ~ ~ o 35E ST. PAUL LOCATION MAP PROJECT SITE 3 N Attachment 2 ~-- total Plante IT D ,1 ~~ _~~4 \ 0 15C _ r /s6o / f• F (Soo ~~ PLAT- C Y (.4aac.) Y,. a AY TRAIL ~_ GATE S Q O (3) I (z) o~ ~ ~ 22 ~8) I •~1• 1 ~ - - 21 0 27; 24 I Y5I 261 27~~ZBI2913""~ty 2 _ I 3~ I .. 3 .yam t I 1( -,~1' ~~- - ~~ .5 ~ 14I I 12 111 10 1 9 1 0, - 4t.[ ~Li3.l'__~~~~_l__I Y.I '_~'_~..Js~~~fn; !lD_-_ - ~ -- co - - - _ _ - -~_ ~ z,_ I :-~~, , - a - z- - _ a - - ~~) • ~~ .. s(.~+). a s 6(23)^ ° ,z ~ # ; w ~ ~~' a ~/ fs 'Za a .; - -l . p ~ ~t~ .s w ~ o (at.) ° o o T ~ 1av.s 16 7 ~y~ ~ 1 za.~. o n asy~ 1 N ~~ 6 ° e 13/ I4~IS „1(M~W ~' sZ rr~ - r~l;:~i _~ )IR e~~ J i I ° ~'`' It W ,, 'qs ads S 1~ ' f~A -~„ , I 19 so ~(a~~6 J ' FAI T ~` ~ ~ ~17 CwN 'm~°` ('s) ~ A, ~ ^ ~~ ~~ ~u ~ ~ ~ to 9'x/4'1, _,\ ~Ey~ o (x) - _8 I I ~ ..)/Cf4-)y2D91 +q~J ~; 2 b ~ \3)19 I v. I_ 49s a's`~j~F1,. / ~)' ~(s3s~z6 ('g) o ~ _~ zl \~ to ~~ ~ ~ `,C 1 F Zoo.b MINNESp'(Ai ~~ 1, 2 ~~) I o. i 2as.ao to ~ ~ - (4.02-~) ~ S.SO i ~~N I J •~ ~ ~ I : ~ 2 ~a 19,W ~-_ ('~" - - 1 4 Lai... I (z) 5 si ~~ I - ,~ ~Q 6 (3) ~ / ' loo-+{~~oo - - - _ -~~~so . ; T ~ 4._ ~ ~~ 90,E ~ 1~ i .. I M`O U N T ;.: W " S , 'CONLeM~N4 M f ~~ ta. ~N ~ ~ I ` ~/' ~ ~ - NMf NO ~ l ~ ' G ° _ ZION/ 1.S)~ s P 3 ~ t ~ S ~ - VAC N.T E P -. _- 1 _ _- ~ ~ ~, ~ : \ ~ ° ~. '~" HEBREW lac- Q~ ~ y '''~ ~ ~ ~ ~,~ 4- ~ ti , iW ~ CEMETERY ~• ~ b1 95• .. ~z ~ .,j iQ LEGEND PLAT A •` ~~ yo4 4 o~,~ws,~~~°Lj a F = FA1ZM RESIDENCE T"RU a as ~j1 q3 ~'~ ~~ 29°as •3. c 3,e ~R-1 =SINGLE DWELLINGS';`.°:~„o_'e°" a° -- ~ R-3 =MULTIPLE FAMILY RESIDENTIAL BC =BUSINESS COMMERCIAL 1 BC(M) =BUSINESS COMMERCIAL MODIFIED I ~ r~ ti ~ `fA 10 ~~,6,,V\ .~ ~ ~ Y \ ~ ! / ! N ~ l: ~ 13 ~ r ~a ~ 1 I F ~ ae.l ~~ ~ (fy ~O I . 060 T .S 11 , BS l1NIO ti s a~~ ~~z'_ ~ (3) s N . ` I) / ~i2J ~~ ~ i ~~~ B ~ 'foJ FI $ L' '°•~°-~~LARPENTEUR AVENUE cz2,3a 1w4.z SAINT PAUL ` ,~ _ I + ,~ ~i ~~ I I 354! ~~) ~ ~ I ,~I~~. ~ _IFA_ 31. _O 2 ~ ;., _ T 140 n 3 ° 0 f- r~R ~°4 a` ;~ I VE _ ~~ ~ PROPERTY LINE /ZONING MAP ^ PROJECT SITE 4 N Attachment 3 CARR/AGE HOMES OF MAPLE H/LLS T-T-1.r----- I I I I I ::,: I :;::~ I r----- I 1 - .: I I I la :,,I r-----i I I I I ........ !~ L L J I sG.. •~ A ! )- T ~ ~..-..-..- - - I I II I::_....::,:: ~:.,.. I "I - I I .. I I I ~ _ _an°r c- II ucJ,.~+ ~1~5~'. {.AT[M'AT TftA11. ~' ~ .\'; ~ \ \ i ~~ _ ~ „ '•.~' ~ ..~ ~' . \ \ ~. ~ ~ ~ ~~ ~~ -.,~.ao,„,.a..a,;~,;,, ~ .. ~ y .\~ .\ ~ /' ... ~ ~ ~ ~„Y..,m..~ 'y ' ~ ~' ----- ~; cm'ai'1b~,y M1~a'> ////~ ~I nwzot;A S ~, i/ IR .._. ~ //• / ~g ~ /:'i ::: a :. .. \ ~ S ' I ~ ON ..._. E ' r ~,~ ~ ~- ' I EX ~ \ ; ~ i i "" o~ ~ ~ ~ i i i ._... .. `~ ~ : !. ~ ' '~ i ~ ~/ i ~ I / \ \ .... . \ ~ r ~ ' y,~v}tip, i ~ ~ / \ ~/ iu ~/ ~ a~,,, ~ i I ~ \ x M~~ ~ ., I,.~ ~,.~i / I ~ ;. ~ ~ rte ~ ~~-~ \ \ ~ I EXCEP7/ON ~~'` i i i ..~ .. . , _ I l _, j • e.~ ~ qA~ ~ __ .or z ~a aimw ~ SP~ / R .l°I ~Yw { 4~ee41u M PROPOSED FINAL PLAT N 0 Attachment ~ G~~ OF MINNESOTA STATE _ _ \~ ~^ \ ~_ - ~~-- LOT 4 \w ~ ~~ ~~;~ e `~ ~l`~,i Gw L-__ -r -r ~ r ~ - , .~ 1291301 ~ 2 - _ , F- 3 N T ByyIIIL J ~ _ ~ (~0~1 4 , T~~ I--- I 9 l 8 l ~ N 6LAfi 1 1~J t_?- s IBC NGSTON AVE._ (NOT BUILT)_~ MOUNT ZION HEBREW i CE1AE'fERY PLAT A ~-~( ~.~ ~ i i~`~ to ,wtrt ~ ~ / ~''~.._-r-- e e G-- a~`~ ,.... / ~ tb ~ «,.. 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OtM OOf,MY 1RL7//4 Od91T 7]7 / / ~ t reoroom to n,m to x w,icm ~{ tnm >m. ~ ~ ~ ~~ nt,mm~~~. naroim t ttns/wr at t„m/uor \ \ \ ~ / R E C E i Y E 0 p ~.rty Niw.w ue.,ryM ~ pnm m rt wsrurm n salsa) =r. ~a~{ r~r wW~+ K^ ~rfll~ ~Ip~ SIN a~wA ~AOA - \ ~ ~ t-rr~uoa ~r~w) a .arw 'oar { rt 4fI C{ ~ -m. ~ ~ Ohl .m.. a..b {J k.nha+{ uY~/ea (ea,tq ,w. . 7,0• R. MSL ~ ae AoateoAn, • m . v • M b ~"r~ , o na.. ,> ,e.~na...N, ... { ,canna. c~... x-n{>. o,« ~.e. O ~) ^. car r.w (( w.) Mw M•M w~ (MI-~•Ywl) . » caw aw i{ tiMN ~~ ^~sa. wan) r tww we h~ ~p aNO twc to etc oR) 011b11112 Ai fJ01 p (100' [Illl ~» ~ tw..u,n xr ,~. sox eo.~ w«. ,.{e. • W d N X01 Mp! of 6 V~{. lwraM AC.) t ~ (z«+ro am s.e »-xerox,)• .S SITE PLAN 5 4 N i ~,- ~ ~~~- ~~~ ~. ,o 10 .MINUTES Attachment 5 MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, February 25, 2002 Council Chambers, Municipal Building Meeting No. 02-04 2. 7:15 p.m. Carriage Homes of Maple Hills (Parkway Drive) A. Conditional Use Permit for Planned Unit Development B. Code Variation -Street Right-of--Way Width C. Code Variation -Street Pavement Width D. Preliminary Plat E. Design Approval a. City Manager Fursman introduced the staff report. b. Associate Planner Roberts presented the specifics of the report. Commissioner Gary Pearson presented the Planning Commission Report. d. Boardmember Matt Ledvina presented the Design Review Board Report. e. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Richard Hocking, Attorney representing Bridgeland Development Company Peter Knable, Project Engineer _ Steve Nelson, Bridgeland Development Richard Currie, 1937 W. Kenwood Drive, Maplewood Carolyn Chesebrough, 1805 Arcade Street, Maplewood Jim Stuckenschmidt, 907 Frost Avenue, Maplewood Lyle Nelson, 334 Cherokee Avenue W. #412, Maplewood Bob Malmgren, 721 E. Larpenteur Avenue, Maplewood Ferdie Kaczka, 721 E. Larpenteur Avenue, Maplewood Jan Christison, 1203 Parkway Drive, Maplewood Adolph Palme and Mother, 1721 Arcade Street; Maplewood Pat Blank, 711 E. Larpenteur, Maplewood Carol Hackelman, 735 Larpenteur Avenue, Maplewood Pete Boulay, 1100 E. County Road C, Maplewood Peter Knable, Project Engineer, Second Appearance Steve Walbreak, Centex Homes f. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the followingLConditional Use Permit resolution for a Planned Unit Development for the Carriage Homes of Made Hills development on the north side of Parkway Drive on the site of the Maple Hills Golf Course Approval is based on the developer paying all reasonable costs for the City's Traffic Engineer to analyze the Parkway Drive entrance and the developer shall implement the Traffic Engineer's recommendations to the satisfaction of the City En ig Weer: 7 RESOLUTION 02-02-020 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Steve Nelson, representing Bridgeland Development Company, applied for a conditional use permit (CUP) for the Carriage Homes of Maple Hills residential planned unit development (PUD). WHEREAS, this permit applies to Maple Hills Golf Course property for the Carriage Homes of Maple Hills PUD north of Parkway Drive and Larpenteur Avenue and west of Highway 61 in Section 17, Township 29, Range 22, Ramsey County, Minnesota. (PIN 17-29-22-44-0009.) WHEREAS, the history of this conditional use permit is as follows: 1. On February 4, 2002, the planning commission recommended that the city council approve this permit. 2. On February 25, 2002, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: All construction shall follow the plans approved by the city. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the 8 plans. Such changes shall include: a. Revising the grading and site plans to show: (1) The developer minimizing the loss or removal of natural vegetation. (2) All driveways at least 20 feet wide. If the developer wants to have parking on one side of the public street, then that street must be at least 28 feet wide. (3) All parking stalls with a width of at least 9.5 feet and a length of at least 18 feet. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. Have the city engineer approve final construction and engineering plans. 4. The approved setbacks for the principal structures in the Carnage Homes of Maple Hills Townhome PUD shall be: a. Front-yard setback (from a public street or a private driveway): minimum - 20 feet, maximum - none b. Front-yard setback (public side street): minimum - 20 feet, maximum -none c. Rear-yard setback: 50 feet from any adjacent residential property line d. Side-yard setback (town houses): minimum - 20 feet from a property line and 20 feet minimum between buildings. 5. If the city council decides there is not enough on-site parking after the town houses are occupied, the city may require additional parking. 6. The developer or builder will pay the city Park Access Charges (PAC fees) for each housing unit at the time of the building permit for each housing unit. 7. The city council shall review this permit in one year. Seconded by Councilmember Juenemann Ayes-All Councilmember Koppen moved to approve the following resolution ~provin~ a city code variation to have a 50-foot-wide street right-of--way instead of a 60-foot-ri t-of-way for Maple Hills Drive in the Carriage Homes of Maple Hills: RESOLUTION 02-02-021 STREET RIGHT-OF-WAY WIDTH CODE VARIATION RESOLUTION WHEREAS, Mr. Steve Nelson, of Bridgeland Development Company, requested a variation from the city code. WHEREAS, this code variation applies to the Carriage Homes of Maple Hills PUD that is north of Parkway Drive and Larpenteur Avenue and west of Highway 61. WHEREAS, the partial legal description for this property is: In the S.E. 1/4 of the S.E. 1/4 of Sec. 17, T.29, R.22, Ramsey County, MN. (P1N 17-29-22-44-0009). WHEREAS, Section 29-53 of the Maplewood City Code requires that local residential streets have 60 feet ofright-of--way. WHEREAS, the applicant is proposing a local street in the development with 50-foot-wideright-of--ways and reduced street pavement widths. WHEREAS, this requires a variation often feet. WHEREAS, the history of this variation is as follows: The Maplewood Planning Commission reviewed this request on February 4, 2002. The planning commission recommended that the council approve the proposed code variation. The Maplewood City Council held a public hearing on February 25, 2002. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and to present written statements. The council also considered reports and recommendations from the city staff. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council approve the above- described variation subject to the city engineer approving the construction plans. Seconded by Councilmember Juenemann Ayes-All Councilmember Koppen moved to approve the following resolution approving a city code variation for a 24-foot-wide public street (Maple Hills Drive) in the Carriage Homes of Maple Hills: RESOLUTION 02-02-022 STREET PAVEMENT WIDTH CODE VARIATION RESOLUTION WHEREAS, Mr. Steve Nelson of Bridgeland Development Company requested a variation from the city code. WHEREAS, this code variation applies to the Carriage Homes of Maple Hills PUD that is north of Parkway Drive and Larpenteur Avenue and west of Highway 61. WHEREAS, the partial legal description for this property is: 0009) In the southeast 1/4 of the southeast 1/4 of Sec. 17, T.29, R.22, Ramsey County, MN. (PIN 17-29-22-44- WHEREAS, Section 29-52(a)(9) of the Maplewood City Code requires that local residential streets shall be 32 feet in width, measured between faces of curbs. street. WHEREAS, the applicant is proposing a 24-foot-wide public street with no parking on both sides of the WHEREAS, this requires a variation of eight feet. WHEREAS, the history of this variation is as follows: 10 The Maplewood Planning Commission reviewed this request on February 4, 2002. The planning commission recommended that the council approve the proposed code variation. The Maplewood City Council held a public hearing on February 25, 2002. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and to present written statements. The council also considered reports and recommendations from the city staff. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council approve the above- describedvariation subject to no parking on the street that is less than 28 feet wide and the developer paying the city for the cost of no-parking signs. Seconded by Councilmember Wasiluk Ayes-All Councilmember Koppen moved to approve the following resolution of the preliminary plat for the Carriage Homes of Maple Hills: Seconded by Councilmember Juenemann Ayes-All Councilmember Koppen moved to approve the Carriage Homes of Maple Hills preliminary plat. The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Have Excel Energy install Group V rate street lights in at least l O locations -primarily at street and driveway intersections and street or driveway curves. The exact style and location shall be subject to the city engineer's approval. d. Provide all required and necessary easements. e. Cap, seal and abandon any wells that maybe on the site, subject to Minnesota rules and guidelines. f. Pay the costs related to the engineering department's review of the construction plans. g. For the trails and sidewalks, complete the following: (1) Construct an eight-foot-wide paved public walkway from Maple Hills Drive to the Gateway Trail. This trail shall be in an 18-foot-wide trailway or pedestrian way or in an easement. (2) Construct asix-foot-wide concrete sidewalk between Maple Hills Drive and the pond in the center of the site. (3) The developer shall build the trail, sidewalks and fencing with the driveways and streets before the city approves a final plat. (4) The city engineer must approve these plans. 11 h. Petition and work with the city for the realignment of the sanitary sewer and the installation of the sewer lift station on the site. This sewer project also will require an assessment agreement between the developer and the city to compensate the city for the benefit the developer receives from the city sewer construction. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, trail, sidewalk, driveway and street plans. Specifically: a. The plans shall meet the requirements of the city engineer, including the comments and requirements of the Assistant City Engineer as outlined in his memo of 1-29-02. b.* The tree plan shall: " (1) Be approved by the city engineer before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 1/2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian Pine, Black Hills Spruce and other species. (4) Show no tree removal in the buffer zones or beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c) along the trail (d) along the north and east sides of Maple Hills Drive to help screen the proposed buildings from the neighbors (e) along the south side of the site to screen the development from the existing town houses to the south The developer may use the tree groupings to separate the different types of residences. (7) Show the planting or transplanting of at least 74 trees after the site grading is done. c. The street, trail, sidewalk and utility plans shall show the coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. d. Revise the design of the entry road into the site (Maple Hills Drive where it meets Parkway Drive) so it is as far south on Parkway Drive as possible and so it has alert-turn and aright-turn exit lane. 3. Pay the costs related to the engineering department's review of the construction plans. 12 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Show the wetland boundaries on the final plat as approved by the watershed district. c. Make as many of the property lines as is reasonably possible radial to the cul-de-sacs or perpendicular to the driveways and street right-of--ways. d. Show the trails in publicly-owned property or easements. The developer shall record with Ramsey County a separate deed for the trail that will connect to the Gateway Trail. Secure and record with the final plat all required easements for the development. These shall include: a. Any off-site drainage and utility easements. b. Wetland easements over the wetlands and any land within 25 feet surrounding a Class IV wetland. The easement shall prohibit any building or structures within 25 feet of the Class IV wetland or any mowing, cutting, filling, grading or dumping within 25 feet of the wetland or within the wetland itself. The purpose of the easements is to protect the water quality of the wetlands from fertilizer and runoff. They also are to protect the wetland habitat from encroachment. Any easements the city may need for the realignment of the sanitary sewer or the construction of the new lift station on the site. d. The easement for the trail between Maple Hills Drive and the Gateway Trail. 6. Record the following with the final plat: a. All homeowner's association documents. These documents must assure that there will be one responsible party for the maintenance of the private utilities, driveways, signs and structures. b. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. c. For the property at 905 Parkway Drive: (1) All agreements between the developer and the property owner of 905 Parkway Drive for changing the parking lot of the office building and for any changes to the existing ingress and egress agreements. (2) The deed that transfers the ownership of Outlot E to the owner of the property at 905 Parkway Drive. d. All wetland, drainage, utility and trail easements. The applicant shall submit the language for these documents, easements, dedications and restrictions to the city for approval before recording. These are to assure there will be one responsible party for the 13 maintenance of the common areas, private utilities, driveways, signs and structures. 7. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 8. Obtain a permit from the Ramsey-Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. Seconded by Councilmember Juenemann Ayes-All Councilmember Koppen moved to approve the design plans (date stamped January 22 and January 23, 2002) for the Carnage Homes of Maple Hills The city bases this approval on the findings required by the code. The developer or contractor shall do the following: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Complete the following before the city issues a building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include the grading, utility, drainage, erosion control, tree, sidewalk and driveway and parking lot plans. The plans shall meet the following conditions and requirements of the assistant city engineer outlined in his memo dated 1-29-02 and the following: (1) There shall be no parking on either side of Maple Hills Drive or on the private driveways. The developer or contractor shall post the street and the driveways with no parking signs. (2) The tree plan shall: (a) Show where the developer or contractor will remove, save or replace large trees. (b) Show the size, species and location of the replacement and screening trees. The new screening trees shall be grouped together. These planting areas shall be along the south and east sides of the site to help screen the development from the existing properties to the south and east. The deciduous trees shall be at-least two and one half (2 1/2) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Austrian Pine, Black Hills Spruce and other species. (c) Show the planting or transplanting of at least 74 trees after the site grading is done. (d) Show no tree removal beyond the approved grading and tree limits. (e) Include for city staff a detailed tree planting plan and material list. 14 (f) Group the new trees together. These planting areas shall be: (1) near the ponding areas (2) on the slopes (3) along the trail (4) along the north and east sides of Maple Hills Drive to help screen the proposed buildings from the neighbors (5) along the south side of the site to screen the development from the existing town houses to the south (3) All the parking areas and driveways shall have continuous concrete curb and gutter. (4) The site, street, driveway, sidewalk and utility plans shall show: (a) Asix-foot-wide concrete sidewalk between Maple Hills drive and the pond in the center of the site. The public works director shall approve the location and design of the sidewalk. (b) A water service to each unit. (c) The repair of Parkway Drive (street and boulevard) and the driveways in Bennington Woods after the developer connects to the public utilities and builds the private driveways and public street. (d) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire-flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (e) The plan and profiles of the proposed utilities. (f) The entry road into the site (Maple Hills Drive where it meets Parkway Drive) as far south on Parkway Drive as possible with alert-turn and aright-turn exit lane. b. Submit a certificate of survey for all new construction and have each building staked by a registered land surveyor. c. Revise the landscape plan for city staff approval showing: (1) The planting of additional native evergreens and shrubbery on the site to provide additional screening and privacy between the proposed town houses and the existing single dwellings and town houses. The additional trees should include Austrian Pine, Black Hills Spruce, Eastern Red Cedar and Eastern Arborvitae. These additional trees should be located as follows: (a) Along the north property line of Bennington Woods. (b) In Outlot D, on the north and east sides of Maple Hills Drive. (c) Along the south side of Lot 12, east of the driveway to the new building. The trees in these locations shall be at least six feet tall, in staggered rows (if possible) and 15 are to provide screening that is at least 80 percent opaque. (2) Also show the areas noted in (1) above planted with a variety of shrubs (including Alpine Current, Yew, Glossy Black Choke Berry, American Cranberry (short cultivar), Purple Leaf Sand Cherry and Dogwood) to provide a variety of colors and textures. (3) All lawn areas shall be sodded. The city engineer shall approve the vegetation within the ponding area and on the steep slopes. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with a wood fiber blanket, be seeded with a no-maintenance vegetation and be stabilized before the city approves the final plat. (4) Having in-ground irrigation for all landscape areas (code requirement). d. Show city staff that Ramsey County has recorded the deeds and all homeowner's association documents for this development before the city will issue a certificate of occupancy for the first town house unit. e. Submit a photometric plan for staff approval as required by the city code. f. Submit revised elevations for staff approval showing the following: 1. The brick wainscoting on all four elevations of each building. 2. A screening plan for all mechanical units and meters on or near the buildings. g. The monument sign plans submitted by the developer at the February 12, 2002, CDRB meeting is conceptually approved. The applicant shall submit final sign plans, including the location, height, materials for staff approval. h. Submit samples of all building materials and the color schemes for the buildings to the city for staff approval. 3. Complete the following before occupying the buildings: a. Replace property irons that are removed because of this construction and set new property irons for the new property corners. b. Restore and sod damaged boulevards and sod all turf areas outside of the ponding areas. c. Install a reflectorized stop sign at the Parkway Drive exit, no parking signs along both sides of Maple Hills Drive and the private driveways and addresses on each building for each unit. In addition, the applicant shall install stop signs and traffic directional signs within the site, as required by staff. d. Construct asix-foot-wide concrete public sidewalk between Maple Hills Drive and the pond in the center of the site. The Maplewood Public Works Director shall approve the location and design of the sidewalk. e. Install the trail between Maple Hills Drive and the DNR Gateway Trail. The Maplewood Public Works Director shall approve the location and design of the trail. f. Complete the site grading and install all required landscaping (including the foundation plantings), 16 ponding areas and an in-ground lawn irrigation system for all landscaped areas (code requirement). g. Install continuous concrete curb and gutter along all interior driveways and around all open parking stalls. h. Install on-site lighting for security and visibility, subject to city staff approval. 4. If any required work is not done, the city may allow temporary occupancy if a. The city determines that the work is not essential to the public health, safety or welfare. b. The city receives cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150 percent of the cost of the unfinished work. Any unfinished landscaping shall be completed by June 1 if the building is occupied in the fall or winter, or within six weeks of occupancy if the building is occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. Seconded by Councilmember Juenemann Ayes-All Councilmember Koppen moved to approve the following No Parking resolution for Maple Hills: RESOLUTION 02-02-023 NO PARKING RESOLUTION WHEREAS, Maplewood has approved a residential PUD and preliminary plat known as the Carriage Homes of Maple Hills. WHEREAS, the developer wants to have reduced street right-of--way widths, reduced street pavement widths and reduced private driveway widths in this development. WHEREAS, the city has approved reduced street right-of--way widths, reduced street pavement widths and reduced driveway widths in the development, subject to on-street parking restrictions. WHEREAS, Section 29-52(b) of the city code allows variations from the city code standards if they do not affect the general purpose of the city code. NOW, THEREFORE, IT IS HEREBY RESOLVED that Maplewood prohibits the parking of motor vehicles on both sides of all public streets and driveways less than 28 feet wide and prohibits parking on one side of the public streets and driveways that are 28 feet to 32 feet wide in the Carriage Homes of Maple Hills PUD north of Parkway Drive in Section 17-29-22. Seconded by Councilmember Juenemann Ayes-All 17 Agenda H1 MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, Associate Planner SUBJECT: Ohlson Property Maintenance and Landscapes/Outdoor Property Maintenance APPLICANT: Erik Ohlson and Stephanie Jacques and Thor and Jenny Oehrlein LOCATION: 1949 Atlantic Street DATE: February 2, 2004 INTRODUCTION Project Description Erik Ohlson and Stephanie Jacques (Ohlson) and Thor and Jenny Oehrlein are proposing to subdivide 1949 Atlantic Street into two parcels. This property is located north of Frost Avenue and south of the Gateway Trail, within the Gladstone neighborhood. The Oehrleins will retain Parcel A for the storage of equipment associated with their property maintenance business, Outdoor Property Maintenance. The Ohlsons will retain Parcel B for the development of a 3,264-square-foot metal building for their landscaping business, Ohlson Property Maintenance and Landscapes. (Refer to the plans on pages 11 through 19.) Requests The applicants are requesting the following city approvals: Lot division to subdivide 1949 Atlantic Street into two lots. 2. A conditional use permit for Thor and Jenny Oehrlein for exterior storage within the Business Commercial (BC) zoning district in order to store lawn care maintenance vehicles on Parcel A. 3. A conditional use permit for Erik and Stephanie Ohlson for the construction of a metal building on Parcel B within the Business Commercial (BC) zoning district. 4. A conditional use permit for Erik and Stephanie Ohlson for exterior storage within the Business Commercial (BC) zoning district in order to maintain exterior landscape bins on Parcel B. 5. Design review for the development of Parcel B. DISCUSSION Background On February 24, 2003, the city council approved two conditional use permits (CUP) and design review associated with the development of a 6,800-square-foot metal building on a .72-acre site at 1949 Atlantic Street. (Refer to the plans on pages 20 and 21.) The building was proposed to house the applicants' businesses, Ohlson Property Maintenance and Landscapes and Outdoor Property Maintenance. Since that time the applicants-have decided not to develop a building together, but to subdivide the land and utilize the separate parcels individually for each business. The present proposal is for the Oehrleins to utilize Parcel A (north parcel) for the storage of their property maintenance vehicles including trailers, pick-up trucks, a dump truck, bobcat, and an outdoor storage POD. The Ohlsons will utilize Parcel B (south parcel) to construct a 3,264-square- foot metal building for their landscaping business. Area Redevelopment Redevelopment in the Gladstone neighborhood was discussed during last year's review of this proposal. At that time there was no formal plan in place and the city was bound by current zoning requirements which allowed for a metal building and exterior storage with a CUP in the BC zoning district. While there is still no formal plan for redevelopment in place, the city has come further in its redevelopment planning process including the construction of the city's first roundabout and subsequent streetscaping at the intersection of Frost Avenue and English Street, the completion of a market feasibility study for the area, and the creation of a mixed-use zoning district that will promote the redevelopment of areas within the city into mixed-use urban centers. Because of the pending redevelopment, city staff inquired if the Oehrleins or the Ohlsons would be interested in selling their property to the City of Maplewood. The Oehrteins stated that they are interested in discussing the sale of their land to the city. At the writing of this report, these discussions were very preliminary with more information to follow. The Ohlsons, however, state that their business has expanded to the point that they have to develop their portion of the land for the operation of the business as soon as possible. They understand, however, that the neighborhood, including their parcel, has been sited by the city for redevelopment. They have indicated that within five to ten years they foresee their business expanding to the point that they also will have to relocate from this site. Because there is still no formal redevelopment plan in place, the city must review both proposals based on the current zoning and land use requirements. The city should do this keeping in mind and being sensitive to the future redevelopment of the area into amixed-use urban center. Proposed Use of Land Parcel A Parcel A (north property) will be used by Thor and Jenny Oehrlein for the storage of vehicles associated~with their property maintenance business. The Oehrleins are not in a position to develop their land at this time, and have indicated a willingness to sell their land to the city as stated above. In the meantime, however, they are requesting a CUP for exterior storage on the lot including up to three trailers, hve pick-up trucks, two dump trucks, one bobcat, and one storage POD. No landscape materials will be stored on the site. The only improvement proposed for the site at this time is a six- foot-high wood fence to be constructed on the north side of the property, adjacent the Gateway Trail. The Oehrleins' request is spelled out in their January 13, 2004, correspondence on page 22. Because of concerns regarding the use of the land for exterior storage in a redevelopment area, as well as the uncertain sale of the land to the city, staff is recommending afive-year sunset clause on this CUP if approved. The Oehrleins are receptive to this condition. Ohlson/Oehrlein 2 February 2, 2004 Parcel B Building - If approved, Parcel B will be developed with a metal building that is 3,264 square feet in area and 25 feet in height for the operation of the Ohlson Property Maintenance and Landscape business. The exterior of the building will have metal panel siding, a vinyl wainscot, and a standing seam metal roof. The east elevation includes an entry door and two windows with an eyebrow overhang, and two service bay doors with a gable roof above. Colors for the building include beige walls and doors and a hunter green roof and wainscot. The construction of a metal building in this area requires a CUP. Utilities - In order to develop on this site, water, sanitary sewer, and storm sewer must be installed along Atlantic Street from Frost Avenue. After the city council approved the applicants' 2003 development proposal, the applicants petitioned for a feasibility study for the extension of these utilities. The city engineering department conducted the feasibility study and found it feasible, but prior to the city putting the job out for bids the applicants decided to separate the businesses and subdivide the land, subsequently stalling the utility work. A condition of this proposal is that the applicants sign a developer's agreement with the City of Maplewood to ensure proper extension of city sewer and water to the site. Parking Lot -The city's parking lot ordinance requires that all parking lots and associated driveways have a bituminous surface. The ordinance further states that parking lots with 12 or more parking spaces must have continuous concrete curb and gutter. Parking lots with less than 12 spaces are exempt from this requirement, unless required by the city engineer for drainage control. The community design review board (CDRB) can waive both of these requirements if the city engineer has determined that sheet drainage would improve stormwater quality. The original plans (date-stamped December 18, 2003) for the site show two paved parking stalls on the east side of the building, in front of the entry doors. The remainder of the parking lot was proposed as a gravel surface. The applicants were originally proposing this material, rather than a paved parking lot, because of the wear and tear that the landscape vehicles would have on the pavement in addition to the costs associated with this type of improvement. The engineering department's review of this proposal states that the gravel surface is problematic and that no consideration was given to address sediment and fines from being washed into the infiltration basin and into the city storm system. (Refer to the January 5, 2004, engineering review on pages 23 and 24.) Because of this, as well as the fact that this site is located in a redevelopment area where the city envisions high quality building developments in the future, the engineering review recommends that the entire parking lot be paved, but that the curbing requirement can be waived. The applicants submitted a revised grading and drainage plan during the community design review board meeting (plans date-stamped January 27, 2004). These plans show the parking lot paved. The city's engineering department has not reviewed the new plans but they appear to meet all requirements as specified in the engineering report. Parking Spaces -The city's off-street parking ordinance states that a business must supply at least 1 parking space per 200 square feet of office space and 1 parking space per 1,000 square feet of warehouse space. The building is proposed to have 620 square feet of office space and 3,264 square feet of warehouse space (2,304 garage/storage on first floor and 960 storage space above the of#ice). Therefore, a total of 6 parking spaces are required for this development per city code. In addition, at least 1 of those parking spaces must be handicap accessible. Ohlson/Oehrlein 3 February 2, 2004 The applicants originally proposed two parking spaces on the exterior of the building, and two parking spaces inside the service bays. The January 27, 2004, revised plans show four additional parking spaces on the parking lot, which meets code. However, the location and size of the parking spaces need to be reviewed by staff to ensure adequate maneuverability within the parking lot. Landscaping -Landscaping proposed for the site are six techny arborvitae, one Black Hills spruce, and several native perennials to be planted within the rainwater garden in front of the site. In the engineering department's review, they recommend the applicants replace all gravel on the north, west, and south side of the building with grass or native plantings, and add more native plantings within the rainwater garden to address erosion control and storm water quality issues. The replacement of the gravel with turf will also ensure that the back side of the building will not be used for exterior storage. The January 27, 2004, revised plans also show these improvements, but must be reviewed and approved by the city's engineering department prior to issuance of a building permit. As was the case in last year's proposal, the applicants are proposing to hand-water all new plantings on the site, rather than install. an underground sprinkler system. The CDRB can waive the requirement for an underground sprinkler system on a case-by-case basis, if the applicants agree to sign an agreement with the City of Maplewood stating that they will hand-water all landscaping and replace any required landscape material that dies. During last year's review, the CDRB waived the underground irrigation system but required the applicants to install an outdoor water faucet to ensure watering. Staff recommends that the city require the same conditions this year. Screening -The applicants propose to add beige fence slats to the existing chain link fence located on the south side of the property. Staff finds this acceptable as long as the slats create at least an 80 percent opaque screen of the property and are compatible to the exterior material and color of the metal building. Exterior Storage -Four open landscape bins for excess landscape material are proposed on the east side of the lot. This storage is considered exterior storage and requires a CUP. The storage bins will be 8 feet wide x 8 feet deep x 6 feet high and constructed of concrete block painted beige to match the building. Screening of the bins will be achieved with the six techney arborvitae as specified in the landscape plan. Lighting -Outdoor lighting proposed includes three 25-foot-high freestanding lights, two wall-pack lights, and two down-lights located above the front door. A revised lighting plan will be required to ensure that the freestanding lights do not exceed 25 feet in height, including the base of the light, and that the light illumination at all property lines does not exceed .4 foot candles. Public Safety -Lieutenant Rabbett reviewed the current proposal and states that there are no significant public safety concerns. During last year's review of the larger development, Chief Thomella expressed concern regarding the hours of operation and use of heavy equipment due to residential properties to the north, beyond the Gateway Trail. Chief Thomella suggested limiting the hours of operation to ensure no noise complaints from the adjacent residential properties. Staff believes that noise from both businesses may still cause a negative impact for the neighboring residential properties as well as any future residential property redevelopment in the area. Therefore, staff recommends a condition of approval of both exterior storage CUPs is that there is no noise- making business activity conducted in either lot, or made by vehicles entering or leaving either lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday, per city code. Ohlson/Oehrlein 4 February 2, 2004 Building Code -Dave Fisher, Building Official, states that the Ohlsons must sprinkler their building, fire rate the northerly wall, and provide one handicap accessible parking space. Fire Safety -Butch Gervais, Fire Marshal, states in his memorandum on page 25 that the Ohlsons must provide a 20-foot-wide access into their property, ayear-round driving surface on the site, and fire protection to the building including sprinklers within the building. COMMITTEE ACTIONS The planning commission reviewed the applicants' lot division and CUPs on January 20, 2004. The planning commission recommended approval of the CUPs by a vote of six to one. (Refer to 1/20/04 planning commission minutes attached.) The community design review board (CDRB) reviewed the design of the Ohlson's proposed 3,264 square-foot metal building and site plan on January 27, 2004. The CDRB unanimously recommended approval of the design review. (Refer to 1/27/04 CDRB minutes attached.) RECOMMENDATIONS 1. Approve the tot division request to subdivide the property at 1949 Atlantic Street into two lots. Approval is subject to the following conditions: a. Provide a certified land survey showing the existing and proposed property lines and proposed building and parking lot. b. Deeds describing the two new legal descriptions, which must be stamped by the city. Ramsey County requires the city acknowledgment of approval to record the deeds. City code requires that the deeds be recorded with Ramsey County within one year of the date of lot division approval (February 9, 2005) or the lot division becomes null and void. c. There are pending assessments on this property. In order for the city to approve the lot division the applicants must submit confirmation that the payment of assessments are resolved between the two property owners to the satisfaction of the city engineer. 2. Approve the resolution on pages 26 and 27. This resolution approves a conditional use permit for Thor and Jenny Oehrlein for exterior storage within the Business Commercial (BC) zoning district in order to store lawn care maintenance vehicles on Parcel A (north parcel) at 1949 Atlantic Street. This approval shall be subject to the following conditions: a. Exterior storage is limited to vehicles associated with a property maintenance business. All vehicles must be licensed and operable. No landscape material can be stored on the property, including but not limited to, lawn clippings, landscape rock, etc. b. A 6-foot-high, solid wood, screening fence must be installed and maintained on the north property line. Ohlson/Oehrlein 5 February 2, 2004 c. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by city code. d. The city council must approve a revision to this permit if the owner wants to put a permanent building on the site. e. The city council shall review this permit in one year. f. This permit ends on February 9, 2009. 3. Approve the resolution on pages 28 and 29. This resolution approves Erik Ohlson's and Stephanie Jacques' request for a conditional use permit to construct a 3,264-square-foot metal building within the Business Commercial (BC) zoning district on Parcel B (south parcel) at 1949 Atlantic Street. This approval is subject to the following conditions: a. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. b. The proposed construction must be substantially started within one year of city council approval or the permit shall become null and void. c. The conditional use permit shall be reviewed by the city council in one year. 4. Approve the resolution on pages 30 and 31. This resolution approves Erik Ohlson's and Stephanie Jacques' request for a conditional use permit for exterior storage on Parcel B (south parcel) at 1949 Atlantic Street with the following conditions: a. Exterior storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in size). Storage within the bins is limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. b. The four landscape bins must be placed on the southeast side of the lot and must be screened from Atlantic Street with landscaping. c. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. d. The conditional use permit shall be reviewed by the city council in one year. 5. Approve the plans (grading, utility, and landscape plans date-stamped December 18, 2003; lighting plan date-stamped January 5, 2004; building plans date-stamped November 18, 2003) fora 3,264-square-foot metal building at 1949 Atlantic Street with the following conditions: a. Repeat this review in tWo years if the city has not issued a butilding permit for this project. Ohtson/Oehrlein 6 February 2, 2004 b. Provide the following for city staff approval before the city issues a grading or building permit: 1) A revised grading and drainage plan that addresses all engineering conditions as outlined in the January 5, 2004, engineering review and includes that the entire parking lot and driveway be paved. This plan must be approved by the city engineer prior to issuance of a grading permit. 2) A revised utility plan, subject to the city engineer's approval. The applicants must sign a developer's agreement with the City of Maplewood to ensure proper extension of city sewer and water to the site. 3) A revised site plan showing the following: a) The parking lot layout including the location of at least four striped parking spaces, with one of those spaces handicap accessible as required by the Americans with Disabilities Act. b) The driveway with a width of at least 20 feet is paved between the street and the parking lot. Any gate along this driveway must also open to a 20-foot width. c) The location of four landscape bins a maximum size of 8 feet wide x 8 feet deep x 6 feet high. 4) Revised elevations showing one exterior faucet located on the building, the proposed landscape bins to be constructed of concrete block, painted to match the building, and the southern chain-link fence with beige colored slats to match the building which creates an 80 percent opaque screen. 5) Building samples of metal panels, standing seam roof, trim, doors, wainscot, and fence slats. 6) A revised landscape plan that shows the following: a) Replacement of gravel on the north side of the building with grass or native plantings. b) Replacement of gravel on the west and south side of the building with landscaping rock three feet out from the building and sod used to cover the remaining ground. c) An infiltration basin/rainwater garden planting plan showing an adequate number of native plantings to address infiltration needs as required by the city's engineering department. 7) The requirement for underground irrigation is waived if the applicants sign an agreement with the City of Maplewood stating that the owners will hand-water all landscaping, and any required landscape material that dies will be replaced. Ohlson/Oehrlein 7 February 2, 2004 8) A revised photometric plan showing the freestanding lights not to exceed 25 feet in height, including the base, and the light illumination from any outdoor light not to exceed .4 foot candles at all property lines. 9) If trash is to be stored outside of the building, plans for atrash-dumpster enclosure is required. The enclosure must have gates that are 100 percent opaque, and the materials and colors of the enclosure shall be compatible with those of the metal building. 10) A letter of credit or cash escrow for all required exterior improvements. The amount shall be 150 percent of the cost of the work. c. Install all required exterior improvements including paving and striping the parking lot, installation of landscaping, installation of beige fence slats, installation of outdoor lighting, etc., before occupying the building. d. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. e. All work shall follow the approved plans. The director of community development may approve minor changes. Ohlson/Oehrlein 8 February 2, 2004 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 31,578 square feet (.72 acres) Existing Land Use: Landscape Business Vehicle Storage SURROUNDING LAND USES North: Gateway Trail and Single Family Homes South: George's Auto Body/Car Wash/Apartment East: Maplewood Bowl West: AI's Auto Service/D & D Towing/Cellular Tower PLANNING Land Use Plan: B-C (Business Commercial) Zoning: B-C (Business Commercial) ORDINANCE REQUIREMENT Section 44-512(4) requires a CUP for the exterior storage of goods or materials within the Business Commercial zoning district. Section 44-512(6) requires a CUP for a metal building within the Business Commercial zoning district if the following findings are met: 1. No more than 20 percent of the building would be visible from streets or the highest topographical point of the nearest residential lot lines. 2. The building would not be of lesser quality than surrounding development. If the screening is removed or dies and the owner does not replace it, the city council may require that the owner remove the building. If the value of the building exceeds $25,000, the city council shall allow at least afive-year amortization period. CRITERIA FOR APPROVAL See attached CUP requirements and standards on pages 26 through 31 for approval. Ohlson/Oehrlein 9 February 2, 2004 APPLICATION DATE The city received a complete CUP application for this request on December 18, 2003. Minnesota Statutes, Section 15.99 requires that the city take action within 60 days of receiving a complete application for a land use proposal. Therefore, city action is required on this request by February 16, 2004. P: Sec 1610h1son Landscaping 1-20-04 PC Report Attachments: 1. City Location Map 2. Location Map 3. Land Use Map 4. Zoning Map 5. Site and Grading Plan 6. Landscape Plan 7. Floor Plan 8. Building Elevations (East and North) 9. Building Elevations (West and South) 10. February 2003 Site and Landscape Plan 11. February 2003 Building Elevation 12. Oehriein January 13, 2003, Correspondence 13. Engineering Department January 5, 2004 Review 14. Fire Marshal January 5, 2004 Review 15. Resolution for a Conditional Use Permit for Exterior Storage for Thor and Jenny Oehrlein 16. Resolution for a Conditional Use Permit for a Metal Building for the Erik and Stephanie Ohlson 17. Resolution for a Conditional Use Permit for Exterior Storage for the Erik and Stephanie Ohlson 18. Plans (Separate Handout) Ohlson/Oehrlein 10 February 2, 2004 hment w ap 11 Attach~;~cnt 2 o ~ e ti e~t1e o a a ~~_ o T ©O %~ ~ o ~, ~ ~ Proposed Ohlson -- Landspping Site Way Tra~~ _ ~~1,~ '- Ma lewood Bowl ~ ~ ~ ~~ // ~! ~I I 0 0 a~ C ~ r rost Hv u~ ~ o Qp a ~ o ~ a goo aa~ a o ~ Q fl City Open Space o o~ o ~ ~ .. ~ p~~ o~ ~ o ~ ~, ~P p \\ ~ ~ ~ ° ® .:, ~ ~ ~ Or3Q o0 D a° p ~ ~ ~ ~ 0 w~F Location Map 12 Attachment 3 Legend Light Manufacturing ~ Heavy Manufacturing Neighborhood Commercial ~ Commercial Office Limited Business Commercial ~ Business Commercial Modified e Business Commercial Small Lot Single Dwelling Resi Single Dwelling Residential ;;; J~ Double Dwelling Residential Low Multiple Dwelling Resident Medium Multiple Dwelling Resid ~ High Multiple Dwelling Residen ;z 30000 Residential Estate ® 40000 Residential Estate Park Open Space School City ~, Government N 'Library Cemetery "` ~~rch Fire Station W E Land M Us S 13 a ap Attachment 4 ~~ ~{ ~ e ® ~ ®1 ~ ~- Rvan Stmt ~~ 1949 Atlantic Street rost Avenue Legend W N s Light Manufacturing Heavy Manufacturing Neighborhood Commercial Commercial Office Limited Business Commercial Business Commercial Modified Business Commercial Shopping Center Small Lot Single Dwelling Residential Single Dwelling Residential Double Dwelling Residential Low Multtple Dwellings High Multiple Dwelling Residential Condo Planned Urban Development Residential Estate (30,00 sq ft) Residential Estate (40,00) sq ft) Farm E 14 Zoning Map ~~~Wa~ __________ -- V ~~~ I I / (i ~~ / \\ ~ ~ __ \~ .. _ . / / / ~ . _ . ~ \ ~ \~ / / 11 i~ \\ ~ ~ ~~ I i ! ~~~ ~ ~ ~ i `~ i i i~ ~y ~ 's; _wZaao ~ I , ! ~ bF~mm i I ! 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I ! 1 = I ! ~ I O O a 2 y n ~\\~ y k Q y ~ 2 47 a 2 ti ~ _~~ r . ~ ~ ~. o (~ ~o ~, I ~ tih I ~ I ~ I ~ II ~ #~2 0 I I ~o ' ~ ~\~ ~ 111~2~ y N ` I ~ ~ I ~ ~,~ '' \~~ I ~I ! ~I ` o ~ I I~~ Site and Grading Plan 15 Attachment 6 y 5 N W E S PARCEL A ~ TREE LEGEND 1 6' B k B BLACK NILLS' SPRUCE 6' B de B "TECHNY" ARBOR NTAE ~__ _ / G7 ~- A ~~ - -~ -{ - PA CEL B :, - I _ a i - i - //////////// ~\+~ j ~y j ~ / ~~~ j k ~ oZ~ ~ ~ -~~~ ~~~ O ~~ ~I I I _ < l~ I ' ~ ~:~. ~~~ ~' ~. . .. ~~~. ~.~~ Y POND PLANANGS "SUNNY GARDENS" LAYOI/T TO INCLUDE.• J EA :SIL t•ER fEATNER" GRASS J EA hIEAVY METAL' SNITCH GRASS 10 £A HAPPY RETURNS" OAYLILY 10 EA JAPANESE /RIS TO Bf LAID OUT IN ACCORDANCE N1TH CITY DESIGN Landscape Plan 16 ~ ~ Attachment 7 ~o a ~~a W ~r aka a~ q ~~ ~~ xW w ..~ r - - - - - - - - - - - - - - - - - - - - - - - - - - (.~ Z O J Q1 O C7 O w 0 I., J m w U U Q Z Q Z a O i ro O V' I I I to I= o ~ I z N Z I ~w I x O I I Q I I ~ I O ~ + ~ ~ I ~ S I ~ C7 Z I N Z I "w x ~ IN I~ I _ b~£ ~ I I I ~ ~ - ~ rT 3~~ „b+ ~ ~I I I dwva -- o ~ ~ ~ ~ I I I I I II I U~ ~ ( I I I %~ ~i` In vI ~ v`''i ~ o I I i ~ I I ` o~ o I \ ~- ~ as ~~~ oa I I -7--I--J 'J I -H = F-- In ~ ~ J _ I I I i i `` Y~ ~Z>w ~ I I o I Q i ~ zm an¢im~ U I I ~ I + ~ a~a> ~ + I i o o I ~ ~, ~ ~ I I F ~ II ~ ^ II I II L --------------------------I~ --- ~I ~G____ _J „0 -,Sb N W E S Floor Plan 17 Attachment 8 BR-5 RIDGE CAP ~ 60' VENT-A-RIDGE -~ BR-16 GABLE TRIM / 2x6 #2 SYP , END BRACE (TYP.) ~ STEEL WALL & ROOF PANELS ~ ~ 24" PERIMETER ~jr 5" GUTTERS & - OVERHANG ~/ ~ DOWNSPOUTS 3' EYEBROW OVERHANG BR-21 CORNER TRIM I I r 3' STEEL WAINSCOT L PANELS - I II - it II 11 ~ ~ II 3' x 6'-8" WALKDOOR t i i i v•I NJ ~~ L, °' J L~ ~~~ II ~II 26" DIA. (TYP.) --i F~- RAMP APPROACHES TO EXIT DOORS STEEL WALL & BR-5 RIDC 24" PERIMETER OVERHANG BR-21 CORNER TRIM 3' E~~EBROW OVERHANG I w 3' STEEL WAINSCOT PA II II II II II II II II II II it II II II II 12' x 12' OHD II II 12' x 12' OHO n II II II OPENING II " OPENING II JI_ ,.~1 JL JL~ JL~ JL L.u~ L.~~ L~~ I ~~ ~w~ ~~~ - - -\~- 30" DIA. ` 30" DIA. -i - 30" DIA. ~ ~` `- OOUBLE 24"x48" CASEMENT 30" DIA. WIMDWOW (TYP.) ~RoNI~ EEL 14" HEEL I II II II M Building Elevations 18 a NoT~-n~r E~~ Attachment 9 BR-5 RIDGE CAP BR-16 GABLE TRIM " ~ ~ 2x6 ,'~2 SYP END BRACE (TYP.) PERIMETER 24 OVERHANG / STEEL CORNER X-BANDING BR-21 CORNER ~j TRIM // 3' STEEL WAINSCOT PANELS I I I I I II II II II II II II II II II II II II II II II [~ ~ ~L, J L., ~J L, RAMP APPROACHES TO E-CIT DOGRS BR-16 GABLE TRIM ~, 24" PERIfvIETER OVERHANG STEEL CORNER X-BANDING '~ BR-21 CORNER TRIM ~ II n 3' STEEL WANSCOT PANELS ii ii VENT-A-RIDGE 130' VENT-A-RIDGE STEEL WALL & ROOF PANELS \ 5" GUTTERS & DOWNISPOI,TS -~ \ ~ 14" HEEL 3' EYEBROW GVERHANG ~/ I II II II II it II II II II II II II II II II II II II II II II II II II ,.J L~ J L~ ,Jv-, ~J I- ,.J L, Lti] 3' x 6'-8" WALKOOOR 26" DIA. (TYP.) --~ ~- ~ I STEEL wALL & ROOF PANELS c~ ~'~ /- BR-6 RIDGE GAP BR-16 GABLE TRIM ~..+ 14" HEEL ~' EYEBROw OVERHANG /, I v 1 ~ ~ u ii ii ii ~i a o II II II II II v I II II it II II C Building Elevations 19 -~~ --. ,((... J l~ ~j / d ~~~ ~~ e~ °v~ 1 W-~ ~~ /attachment 10 ~P~nuD ~3~ ~-- T ite and Landscape 0 ~~ ~ o~ d ~7' ~r ~~~' ~ .~ ~. ~~.W ~ ~ ~ ~~~, ~ ~ t i ~~ s: a,~ F" t~ ~_~ a~~ ~~ ~~ ~~~' ~. h J z ~; /`_~ d.~yX. _ ~~~ ,~ • 2 ~~~ ~ ~ ~, ~A~ ~'~~' P~~ - o ~ d . ~?~ ~ ~ ~~. ,. ~~~ (~ri gi ~a I ~qn ~2b~`var\I ?._UQ3~ Zo Plan Attachment 11 Gehle fir and Davms anda~d Ove oters Siriel 7 Wainsar sta~i cam. EfjST~ E.l.~-~ '~101J ~,C~('igi nil ~Iqn 12bf Uqr~~ ~~~ eel na181eeWV Building Elevation 21 12' O" X 12' O" 12' O'• X 12' 0" OHD Opening OHO Opening OHD Opening OHD Opening FRONT ELEVATfON Attachment 12 Outdoor Property Maintenance 1650 Payne Ave Saint Paul, MN 55101 January 13, 2003 City of Maplewood, Re: 1949 Atlantic Street Dear City of Maplewood: The Proposed CUP, for the North side of the 1949 Atlantic lot split, would be for the following. We are in need of the Conditional Use Permit for exterior storage. This is an extension of the CUP in place at this time, excluding the building. We have included pictures in which will show you that we have only a few vehicles parked, in this area. Fence Posts have been installed for the installation of a privacy fence, that would block view from the Maplewood Nature Trail. The privacy fence will be 6 Ft high dog- eared wood panel fence, and will be installed this Spring. Our plans at this time for a building are not foreseen at this time. There are several exterior storage facilities that are in the surrounding area. The existing areas, are visible to the Nature Trail, OPM agrees with the city in keeping a neat, respectable appearance for the City of Maplewood. Thor Oehrlein Outdoor Property Maintenance 22 Attachment 13 Engineering Plan Review PROJECT: Ohlson Landscapes, Inc. PROJECT NO: REVIEWED BY: Chris Cavett and Chuck Vermeersch Maplewood Engineering Department, January 5, 2004 Ohlson Landscaping is proposing to construct a metal pole building and site improvements at 1949 Atlantic Street. The proposal includes paving the parking area with bituminous for 3 parking stalls and leaving the remainder of the parking area as a gravel surface. The applicant has proposed to treat runoff from the site with an infiltration trench/rainwater garden. This submittal is a scaled down version of the original proposal as the property has been split. A number of issues were raised in the review of the original proposal. Many of these also need to be addressed in the current proposal. The following issues shall be addressed: 1. The review of a previous submittal noted that the city would be open to the applicant constructing atreatment/detention basin that extended partially into the Atlantic Street right-of--way. The applicant was instructed to maintain a minimum distance of 20-feet from the centerline of Atlantic with any grading. This has not been done in the current proposal. 2. The applicant shall submit runoff and infiltration calculations. The review of the previous submittal indicated that if infiltration was to be employed, the basin should be designed to infiltrate the runoff from a 1.5" rainfall event. As shown, the infiltration trench/rainwater garden does not appear to satisfy this requirement. Assuming an infiltration rate of .25 inches per hour, the configuration shown will infiltrate approximately 183 cubic feet in 48 hours. Runoff from the site fora 1.5" rainfall event would likely be in the vicinity of 900 cubic feet. 3. Gravel areas are shown on the south and west sides of the building. Since city zoning ordinances will not permit storage in these areas, they should be eliminated. If additional storage area is needed, the building size should be increased. Elimination of the gravel area would reduce the amount of impervious area, as well as the amount of runoff generated. 4. The azeas south and west of the building could be used for additional infiltration azea to treat runoff from the west side roof and parking areas (see item 2) or planted. 5. The infiltration azea shown allows water to pond to a depth of one foot. This depth is acceptable, and should not be increased with the addition of any other infiltration areas. In general, the goal is to have no standing water in infiltration areas within 48 hours. 6. As shown, the proposal is for 3264 SF of building, 1384 SF of paved surface, approximately 7900 SF of gravel surface and 3256 SF of vegetated surface. As noted in the review of the previous submittal, ,the gravel surface is problematic. No consideration has been given in the design to address sediment and fines from being washed into the 23 infiltration basin and into the city storm system. Runoff over the gravel surface is funneled directly to the catch basin. 7. Given the fact that this parcel is located in an area that is being examined for redevelopment, the parking lot must be paved, but the requirement for curbing can be waived. 8. Any stockpile areas must be adequately contained to prevent contamination to the storm sewer system. All stockpiles must be housed internally or a treatment structure (i.e.: sump catch basin) must be included in the storm sewer design. 9. The landscaping plan should include turf establishment areas and erosion protection measures for the infiltration basin(s) (planting plan, seed mixes or wood mulch). The plan lists 26 plants for approximately 700 SF of infiltration trench/rainwater garden. This does not seem adequate. 10. The city's contractor will construct all utilities for the site (water, sanitary sewer and storm sewer) to the ROW as part of the public improvement. 24 Attachment 14 Project Review Comments Date: January 5, 2004 From: Butch Gervais, Fire Marshal Project: Ohlson Landscapes Building: Business/Storage Planner: Shann Finwall Comments: 1. Provide year round driving surface 2. Provide addressing that can be seen from the main street 3. Location of fire hydrants 4. Provide fire protection (sprinklers) 5. Provide monitoring of fire protection (sprinklers) 6. Proper location of fire extinguishers within the building Any questions or concerns please contact me, and make sure all inspection cards, permits and city approved plans are on the job site before any work starts. Butch Gervais, Fire Marshal City of Maplewood (651)-249-2804 25 Attachment 15 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Thor and Jenny Oehrlein applied for a conditional use permit for exterior storage within the business commercial zoning district for their property maintenance business; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The northerly'/2 of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. 2. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 26 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: Exterior storage is limited to vehicles associated with a property maintenance business. All vehicles must be licensed and operable. No landscape material can be stored on the property, including but not limited to, lawn clippings, landscape rock, etc. 2. A 6-foot-high, solid wood, screening fence must be installed and maintained on the north property line. 3. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by city code. 4. The city council must approve a revision to this permit if the owner wants to put a permanent building on the site. 5. The city council shall review this permit in one year. 6. This permit ends on February 9, 2009. The Maplewood City Council adopted this resolution on , 2004. 27 Attachment 16 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Erik Ohlson and Stephanie Jacques applied for a conditional use permit for the construction of a metal storage building that is 3,264 square feet in area and 25 feet in height within the Business Commercial zoning district; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The southerly'/z of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. 2. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odpr, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 28 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of city council approval or the permit shall become null and void. 3. The conditional use permit shall be reviewed by the city council in one year. The Maplewood City Council adopted this resolution on , 2004. 29 Attachment 17 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Erik Ohlson and Stephanie Jacques applied for a conditional use permit for exterior storage within the business commercial zoning district for their landscape business; WHEREAS, this permit applies to property located at 1949 Atlantic Street, Maplewood, Minnesota. The legal description is: The southerly'/2 of the following lot: Vacated alley adjacent and accruing and except the South 10 feet, the East 8.57 feet of Lot 14; also, the East 8.57 feet of Lots 11 through 13; also Lot 6, except the South 10 feet of that part West of the East 103.57 feet of said Lot 6; and all of Lots 7 through 10, all in Block 3, Lincoln Park, Ramsey County, Minnesota. WHEREAS, the Ramsey County Property Identification Number for this property is 16-29-22-14-0089; WHEREAS, the history of this conditional use permit is as follows: 1. On January 20, 2004, the planning commission recommended that the city council approve the conditional use permit. 2. On February 9, 2004, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance to speak and present written statements. The city council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based on the building and site plans. The city approved this permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 30 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval of the conditional use permit is subject to the following conditions: Exterior storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in size). Storage within the bins is limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. 2. The four landscape bins must be placed on the southeast side of the lot and must be screened from Atlantic Street with landscaping. 3. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. 4. The conditional use permit shall be reviewed by the city council in one year. The Maplewood City Council adopted this resolution on , 2004. 31 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 20, 2004 VI. NEW BUSINESS c. Ohlson Landscaping (1949 Atlantic Street) Ms. Finwall said Erik Ohlson and Stephanie Jacques (Ohlson) and Thor and Jenny Oehrlein are proposing to subdivide 1949 Atlantic Street into two parcels. This property is located north of Frost Avenue and south of the Gateway Trail, within the Gladstone neighborhood. The Oehrleins will retain Parcel A for the storage of equipment associated with their property maintenance business, Outdoor Property Maintenance. The Ohlsons will retain Parcel B for the development of a 3,264-square-foot metal building for their landscaping business, Ohlson Property Maintenance and Landscapes. Commissioner Dierich wanted to thank staff for the wonderful job that was done on this report. Commissioner Dierich said the report was very thorough and complete and one of the best reports she has seen in a long time. She is concerned about the landscape bins. Her concern is if the drainage pond is right behind the bins will the bins drain into the area and plug it up? Mr. Chuck Vermeersch, Engineer for Maplewood said regarding the landscape bins, the grading of the parking lot is such that the drainage is directed to the northeast corner of the lot where there is a structure. The city hopes the drainage is going to be directed by the bins and the structure at the northeast corner. Hopefully it will be like a sub catch basin to remove some of the sediment before it enters the pond. He said that is one of the reasons the applicant is required to pave the lot in order to keep the fines out of the water garden. Commissioner Dierich said walking along the Gateway Trail she noticed that area is pretty sparse of trees. She asked if the city could put an additional condition on to add some additional landscaping outside the fence or is that something the city wouldn't allow? Ms. Finwall said the Oehrleins are proposing to construct a fence up to their property line, which was requested by the Minnesota Department of Natural Resources when they reviewed this proposal last year. She said the city could condition additional landscaping as long as they pulled their fence closer onto their property. Commissioner Dierich said she would like to see the additional landscaping done because there isn't much vegetation behind that area. Commissioner Dierich asked if the city were to allow this permanent structure would the CUP allow the business to go with the land? Ms. Finwall said the CUP goes with the land. She said if another business similar to the Ohlson's or the Oehrleins were to purchase the land they could operate their business there as long as the business followed the same conditions. Commissioner Dierich said in her opinion there were a lot of questions in this application and she would like to have this application tabled. There are questions that were raised from the various departments that the applicant has not provided plans for. Based on what the commission knows so far she thinks it would be difficult to comfortably approve this. Commissioner Mueller asked staff why a CUP is needed for a metal building? Ms. Finwall said the metal building is not a high quality building material and therefore, is allowed in the business commercial area with a CUP with several conditions. However, it would be allowed as a permitted use in a light manufacturing zoning district. Commissioner Mueller asked if it had to do with aesthetics? Ms. Finwall said yes. Commissioner Mueller said there are things in the report that make him hesitant to approve this. The south side of the property needs some work. Regarding the north side of the property, the applicants are storing a lot of things on the property. He asked what surface they are storing those items on? Ms. Finwall said it's a gravel surface. Commissioner Mueller asked if the reason staff did not require the area to be paved was because it was not going to be used for anything other than storage whereas the other area would be driven on? Ms. Finwall said staff is hoping this is a temporary situation and doesn't foresee the need for paving. Secondly, the city allowed Quality Restoration to operate under similar circumstances and were not required to pave the lot for storage of vehicles on the exterior. Commissioner Trippler said he is familiar with this area because it is in his neighborhood. He called and spoke with Ms. Finwall and Chris Cavett regarding several issues that appeared in the report and he feels comfortable that the issues are covered in the recommendations on page 6 of the staff report. The concerns raised by engineering have been covered in the recommendations that the applicant would have to follow. When you get on the Gateway Trail starting on English Street and you walk to the west, there is no fencing by the some of the businesses. Commissioner Trippler said the bowling alley has a wire fence that looks terrible and where the applicant is there are junk cars, which also looks terrible. He said the only thing that keeps people out of the area are some German Shepard dogs that guard the area. Commissioner Trippler believes the six-foot high fence will look fine for the range of five years or so. If it gets run down the city can require the applicant to fix the fence. He felt the applicant had provided the city with ample information and therefore, there is no need to table this item. He asked staff if there would be enough time to table this item with the 60 day rule? Ms. Finwall said unless both applicant's agreed to a time extension the city would have to continue with the process because of the 60-day rule. Commissioner Mueller asked if the applicants had agreed to the conditions outlined in the staff report? Ms. Finwall said the applicants looked at the conditions but she believed they had some concerns to bring up this evening. Commissioner Mueller said he had nothing against fences but if he had a choice between looking at a line of spruce trees or a cedar fence, he would choose the spruce trees. Commissioner Pearson said because of the nature of this operation the applicant would need a fence to protect their property and in this case spruce trees would not help protect their property. Screening of the fence would be appropriate but not in place of the fence. He said the staff did a nice job of writing this report and indicating the appropriate conditions. He said he sees no need to table this proposal. Commissioner Desai said he seconds Commissioner Pearson's comments. He said because of the equipment that would be stored on the property a fence is crucial. Chairperson Fischer asked the applicant to address the commission. Ms. Stephanie Jacques Ohlson, representing Ohlson Property Maintenance and Landscapes at 1949 Atlantic Street, residing at 1706 Barclay Street, Maplewood, addressed the commission. She said she thought they were getting approval for an "amended" CUP. She said they did have a falling out with the previous partners and they decided to go their own direction, which they respect. Through this process they have been working with Chuck Vermeersch and Chris Cavett and have worked through all the complications. She believed all of the information had been given to the city and she sees no reason to table this. Ms. Ohlson said they have scaled down the building with the understanding that the Gladstone area would be redeveloped and they would be moving to another location in five or ten years. They only want to use the land they have been waiting to build on for the past several years. She said this project would have been up and running a while ago but then the delay happened with the falling out with their partner. She said they have regrouped and they are ready to move forward. Chairperson Fischer asked the applicant if they are comfortable with the conditions listed in the staff report? Ms. Jacques Ohlson said yes. Commissioner Mueller said the reason the question is asked is the planning commission has no way of knowing what the applicants have agreed to, therefore, the question has to be asked. Commissioner Bartol said he thinks confusion lies on page 23 of the staff report in the engineering plan review. He said it stated at least 2 things have not been done to satisfy the engineering department. He asked if anybody could respond to that? Mr. Vermeersch said the engineering department has been in communication with the applicant and these are the conditions for this proposal to move forward. He said when the next run comes through they will be checking to make sure the conditions are met. Commissioner Bartol asked if that meant that all ten conditions would have to be met before the applicant could move forward? Mr. Vermeersch said correct. Chairperson Fischer asked the other applicant to come forward and address the commission. Mr. Thor Oehrlein, representing Outdoor Property Maintenance, residing at 1650 Payne Avenue, St. Paul, addressed the commission. He said the reason they want to build a wood fence on the property is because there is a junkyard behind their property and the fence would cover the junk and maintain security of their property. He said the previous owner dumped all kinds of stuff on the property and he and his former partner cleaned up the area, hauled it out and because of that the natural growth is gone. Commissioner Pearson moved to approve the lot division request to subdivide the property at 1949 Atlantic Street into two lots. Approval is subject to the following conditions: a. Provide a certified land survey showing the existing and proposed property lines and proposed building and parking lot. b. Deeds describing the two new legal descriptions, which must be stamped by the city. Ramsey County requires the city acknowledgment of approval to record the deeds. City code requires that the deeds be recorded with Ramsey County within one year of the date of lot division approval (February 9, 2005) or the lot division becomes null and void. Commissioner Pearson moved to approve the resolution on pages 26 and 27 of the staff report. This resolution approves a conditional use permit for Thor and Jenny Oehrlein for exterior storage within the Business Commercial (BC) zoning district in order to store lawn care maintenance vehicles on Parcel A (north parcel) at 1949 Atlantic Street. This approval shall be subject to the following conditions: a. Exterior storage is limited to vehicles associated with a property maintenance business. All vehicles must be licensed and operable. No landscape material can be stored on the property, including but not limited to, lawn clippings, landscape rock, etc. b. A 6-foot-high, solid wood, screening fence must be installed and maintained on the north property line. c. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by city code. d. The city council must approve a revision. to this permit if the owner wants to put a permanent building on the site. e. The city council shall review this permit in one year. f. This permit ends on February 9, 2009. Commissioner Pearson moved to approve the resolution on pages 28 and 29 of the staff report. This resolution approves Erik Ohlson's and Stephanie Jacques Ohlson's request for a conditional use permit to construct a 3,264-square-foot metal building within the Business Commercial (BC) zoning district on Parcel B (south parcel) at 1949 Atlantic Street. This approval is subject to the following conditions: a. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. b. The proposed construction must be substantially started within one year of city council approval or the permit shall become null and void. c. The conditional use permit shall be reviewed by the city council in one year. Commissioner Pearson moved to approve the resolution on pages 30 and 31 of the staff report. This resolution approves Erik Ohlson's and Stephanie Jacques Ohlson's request for a conditional use permit for exterior storage on Parcel B (south parcel) at 1949 Atlantic Street with the following conditions: a. Exterior storage is limited to four landscape bins (8 feet wide x 8 feet deep x 6 feet high in size). The bins shall be constructed of treated lumber that is brown in color. Storage within the bins is limited to landscape goods or materials such as rock, mulch, sand, woodchips, etc. b. The four landscape bins must be placed on the southeast side of the lot and must be screened from Atlantic Street with landscaping. c. There shall be no noise-making business activity conducted in the lot, or made by vehicles entering or leaving the lot, between 7 p.m. and 7 a.m., Monday through Saturday, or all day Sunday as required by code. d. The conditional use permit shall be reviewed by the city council in one year. Commissioner Trippler seconded. Ayes - Bartol, Desai, Fischer, Mueller, Pearson, Trippler Nay - Dierich The motion passed. This item goes to the CDRB January 27, 2004, and to city council on February 9, 2004. Commissioner Mueller commented that he believes anytime the city can improve the Gateway Trail with plantings the city should take advantage of it. Commissioner Trippler said he knows the right of way on either side of the Gateway Trail is owned by the DNR. Right after the DNR paved the trail they made an attempt to plant some pine trees on both sides of the trail but 80% of the trees died from lack of watering. He thinks if someone wanted to plant trees along the Gateway Trail they could call the DNR up to see what the restrictions were. Commissioner Mueller said his point was that the view from the Gateway Trail to the business property could be improved by planting trees. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 27, 2004 DESIGN REVIEW a. Ohlson Property Maintenance and Landscapes - 1949 Atlantic Street Ms. Finwall said Erik Ohlson and Stephanie Jacques (Ohlson) and Thor and Jenny Oehrlein are proposing to subdivide 1949 Atlantic Street into two parcels. This property is located north of Frost Avenue and south of the Gateway Trail, within the Gladstone neighborhood. The Oehrleins will retain Parcel A for the storage of equipment associated with their property maintenance business, Outdoor Property Maintenance. The Ohlsons would retain Parcel B for the development of a 3,264-square-foot metal building for their landscaping business, Ohlson Property Maintenance and Landscapes. Ms. Finwall said on February 24, 2003, the city council approved two conditional use permits (CUP) and design review associated with the development of a 6.800-square-foot meta! building on a .72-acre site at 1949 Atlantic Street. The building was proposed to house the applicants' businesses, Ohlson Property Maintenance and Landscapes and Outdoor Property Maintenance. Since that time the applicants have decided not to develop a building together, but now they want to subdivide the land and utilize the separate parcels individually for each business. Ms. Finwall said the applicant provided a revised parking plan date-stamped January 27, 2004, which shows the parking lot paved with six exterior parking spaces. Ms. Finwall said the new parking plans have not been reviewed by the city's engineering department but appear to meet all requirements as specified in the January 5, 2004, engineering report. Board member Shankar said the employee parking lot is shown at a 60-degree angle on the plans. He wasn't sure how cars would be able to maneuver into the parking spot, which is located right in front of the driveway access. He asked if the parking spaces would be better spaced at a 90-degree angle? Ms. Finwall said perhaps the applicant could address that issue Chairperson Ledvina asked the applicant to address the board. Ms. Stephanie Jacques Ohlson, representing Ohlson Property Maintenance and Landscapes at 1949 Atlantic Street, residing at 1706 Barclay Street, Maplewood, addressed the board. She said she reviewed the parking plans recently and believed one of the parking spaces could be eliminated to make more room in the driveway access for trucks to enter the lot. Chairperson Ledvina asked the applicant if she had any concerns regarding the staff report? Ms. Jacques Ohlson said no. Board member Shankar asked for more information regarding the storage bins. Ms. Jacques Ohlson said there are four separate storage bins that are six feet high. The bins would contain cypress mulch and rock and nothing that would contain sediment for run off. Board member Longrie-Kline asked who the property owner was for the parcels? Ms. Jacques Ohlson said the two property owners are Eric Ohlson and Thor Oehrlein. Board member Ohlson asked when the property is subdivided would there be two different owners for the two parcels? Ms. Jacques Ohlson said yes. Board member Longrie-Kline said the reason she asked was with the possible redevelopment of the area she was concerned with future property acquisition. Board member Shankar asked if there would be any electrical transformers or other equipment sitting on the ground? Ms. Jacques Ohlson said no. Board member Longrie-Kline asked if the applicant brought any building product samples to show the board? Ms. Jacques Ohlson said unfortunately their architect was out ill, however the building products approved at the CDRB meeting in 2003 remain the same. The beige exterior color and hunter green roofing material will look like the Keller Golf course building. Ms. Jacques Ohlson said she would like to discuss the west end of the building. She said there is a concern regarding water runoff behind the west end of the building and whether it's a good idea to rock or sod the area. They have discussed sodding the area and creating a swale so the runoff goes to the parking lot and into the infiltration basin. She said because of the overhang of the roof there would be a lack of sun and asked if they could use landscape rock extending out two feet and sod the remaining area? Board member Olson asked what type of fence currently existed in the area? Ms. Jacques Ohlson said there is a chain-link fence. She said since the issue of the chain link fence came up she wondered if they could use beige or tan slats instead of the green slats in the chain linked fence? Chairperson Ledvina thought it was important to have sod and or landscaping behind the building on the west side. He doesn't see a problem with the roof over hang and getting grass to grow in the area. He said he was okay using the tan slats in place of the green slats. Board member Longrie-Kline asked how much of an overhang there would be on the buiiding? Ms. Jacques Ohlson said there would be a two-foot overhang. Board member Longrie-Kline said she would be agreeable to using two or three feet of landscape rock and then sod. Board member Longrie-Kline said with the possible redevelopment of the area she wouldn't want to see the applicant plant a lot of sod especially since they aren't installing a sprinkler system. This is less expensive than having to sod the whole area. Board member Shankar said he would agree to using three feet of landscape rock and then sodding the remaining area. Ms. Jacques Ohlson asked if they could discuss the issue of the storage bins. She would like to use precast concrete bins and paint the bins instead of the using timbers for the storage bins. She said timbers are good for a wall but maneuvering a bobcat or a dump truck near the bins may damage them causing the need to replace the whole timber. Chairperson Ledvina asked for more information regarding the concrete bins. Ms. Jacques Ohlson asked Erik Ohlson to address the board for a better explanation. Mr. Eric Ohlson, Ohlson Property Maintenance and Landscapes at 1949 Atlantic Street, residing at 1706 Barclay Street, Maplewood, addressed the board. He said the concrete bins would look similar to what is used at Patio Town on Highway 36. Chairperson Ledvina asked if staff had any comment regarding the storage bins? Ms. Finwall said she had no problem with using concrete storage bins but she questioned the painting of the bins. She asked if the concrete could be impregnated with color rather than applying paint to the bins? Ms. Jacques Ohlson said they propose to use a light paint color. She added the arborvitaes would cover up much of the exterior of the concrete storage bins. Mr. Ohlson said the only problem with paint is eventually it peels off and would have to be repainted so he would prefer to keep the concrete unpainted. Board member Shankar said he's fine with the concrete storage bins; however, he does not want to see gray concrete or concrete block used. Ms. Jacques Ohlson said the concrete storage bins would be a precast product not concrete block. Chairperson Ledvina said his concern was why did the applicant wait until this evening's meeting to discuss the change in using concrete for the storage bins instead of timbers? He liked the look of the timbers and wasn't sure why a landscaping timber couldn't be constructed sturdily to handle the abuse of a bobcat and dump truck. Mr. Ohlson said his concern for using timbers for the storage bins was when the bobcat or dump truck is used there is a lot of pressure on the timbers, this loosens the timber pushing the structure into the landscaping and possibly into the fence causing extensive and expensive damage. The reason they were going to use the timbers to begin with originally was the timbers would have been up against the Gateway Trail and they were concerned with the proper screening. He said now with the slot fencing the DNR wouldn't see the storage bins. Board member Longrie-Kline asked how long the applicant thought the paint would look good on the concrete storage bins before it would need to be repainted? Mr. Ohlson said he doesn't have that type of experience but is aware there are concrete paints available and wouldn't be that expensive if they had to paint the bins twice a year. He said their concern is about the structure damage of the timbers and what it could do to the landscaping and fence if it were pushed in. He felt it would be more expensive to correct the problem with the timbers rather than using the concrete storage bins and painting them once or twice a year. Board member Shankar said since the building is going to be beige in color he would be fine with the concrete storage bins painted a shade of beige to match the building exterior. Board member Longrie-Kline agreed and said there is no need for a fence along the area where the concrete storage bins would be since there would be landscaping there. Chairperson Ledvina commented that this is an improvement over the original design the CDRB reviewed in 2003. Downsizing the building gives the area more flexibility for redevelopment, should redevelopment occur and having a smaller scale building would have less of an impact. Chairperson Ledvina said he is agreeable to using the concrete storage bins and painting them to match the color of the building exterior. He commented staff had done a good job with the report and conditions listed. Board member Olson said she had a concern about the parking and how the equipment would maneuver around and fit in the parking area. She is agreeable to using the concrete storage bins because they are more practical than the timbers. However, she would like the city engineer to review the plans for the parking. Board member Shankar said he knows why the parking spaces are set at such an angle. He said if the parking spaces were at a 90-degree angle they would go beyond the garage door. He would suggest rather than having four parking spaces to only have three parking spaces and then line up the three parking spaces differently. Chairperson Ledvina suggested that rather than redesigning the parking lot plan he would recommend the city engineer review the plans. Board member Longrie-Kline moved to approve the plans (grading, utility, and landscape plans date-stamped December 18, 2003; lighting plan date-stamped January 5, 2004; building plans date-stamped November 18, 2003) fora 3,264-square-foot metal building at 1949 Atlantic Street with the following conditions: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Provide the following for city staff approval before the city issues a grading or building permit: 1) A revised grading and drainage plan that addresses all engineering conditions as outlined in the January 5, 2004, engineering review and includes that the entire parking lot and driveway be paved. This plan must be approved by the city engineer prior to issuance of a grading permit. 2) A revised utility plan, subject to the city engineer's approval. The applicants must sign a developer's agreement with the City of Maplewood to ensure proper extension of city sewer and water to the site. 3) A revised site plan showing the following: a) The parking lot layout including the location of at least four striped parking spaces, with one of those spaces handicap accessible as required by the Americans with Disabilities Act. b) The driveway with a width of at least 20 feet is paved between the street and the parking lot. Any gate along this driveway must also open to a 20-foot width. c) The location of four landscape bins a maximum size of 8 feet wide x 8 feet deep x 6 feet high. 4) Revised elevations showing one exterior faucet located on the building, the proposed landscape bins to be constructed of concrete block painted beige to match the building, and the south chain-link fence with beige colored slats to match the building which creates an 80% opaque screen. 5) Building samples of metal panels, standing seam roof, trim, doors, wainscot, fence slats, and concrete block. 6) A revised landscape plan that shows the following: a) Replacement of gravel on the north side of the building with grass or native plantings. b) Replacement of gravel on the west and south side of the building with landscaping rock three feet out from the building and sod used to cover the remaining ground. c) An infiltration basin/rainwater garden-planting plan showing an adequate number of native plantings to address infiltration needs as required by the city's engineering department. 7) The requirement for underground irrigation is waived if the applicants sign an agreement with the City of Maplewood stating that the owners will hand-water all landscaping, and any required landscape material that dies will be replaced. 8) A revised photometric plan showing the freestanding lights not to exceed 25 feet in height, including the base, and the light illumination from any outdoor light not to exceed .4 foot candles at all property lines. 9) If trash is to be stored outside of the building, plans for atrash-dumpster enclosure is required. The enclosure must have gates that are 100 percent opaque, and the materials and colors of the enclosure shall be compatible with those of the metal building. 10) A letter of credit or cash escrow for all required exterior improvements. The amount shalt be 150 percent of the cost of the work. c. Install all required exterior improvements including paving and striping the parking lot, installation of landscaping, installation of beige fence slats to match the building exterior color, installation of outdoor lighting, etc., before occupying the building. d. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. e. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Shankar seconded. Ayes - Ledvina, Longrie-Kline, Olson, Shankar The motion passed. This item goes to the city council on February 9, 2004. AGENDA ITEM H-2 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Chuck Vermeersch, Civil Engineer I SUBJECT: NPDES Phase II Annual Report Public Meeting DATE: February 2, 2004 Introduction As part of Maplewood's National Pollutant Discharge Elimination System (NPDES) permit, the city is required to prepare an annual report detailing the progress made in the previous year toward satisfying the requirements of the permit. The city is also required to hold a public meeting on the annual report to solicit comments from the public, and address all comments written and oral in the final report submitted to the MPCA. Background A 1987 amendment to the federal Clean Water Act required implementation of a two-phase comprehensive national program to address pollution from storm-water runoff. This program was named the National Pollutant Discharge Elimination System (NPDES). Since 1991, NPDES Phase I regulated cities with populations of 100,000 or more. NPDES Phase II took effect in 2003, regulating cities with populations of 10,000 or more. Maplewood was among a group of approximately 220 cities in Minnesota affected by NPDES Phase II. The State of Minnesota regulates the disposal of storm water by a State Disposal System (SDS) permit. The Minnesota Pollution Control Agency (MPCA) administers both NPDES and SDS permits in Minnesota and issues combined NPDES/SDS storm-water permits. In March 2003, the city submitted its permit application to the MPCA. The permit application required the city to develop a Storm Water Pollution Prevention Plan (SWPPP). The MPCA has established six minimum control measures that the SWPPP must address. They are: • Public Education and Outreach • Public Participation and Involvement • Illicit discharge and Detection and Elimination • Construction Site Storm Water Runoff Control • Post-Construction Storm Water Management • Pollution Prevention and Good Housekeeping Maplewood's SWPPP defines the Best Management Practices (BMPs) the city intends to use to minimize pollution from storm water runoff for each of the six minimum control measures. The city's permit and SWPPP have been available for public viewing at the engineering counter and were also posted on the city's website. Articles posted on the website and published in the city newsletter encouraged residents to review the permit and SWPPP and submit any comments they may have. A dedicated phone line and email address was established to receive these comments. As of February 1, 2004, no comments regarding the SWPPP had been received. Staff has prepared a draft of the city's annual report and will make a short presentation on the city's SWPPP and the progress made toward the permit goals in the previous year. The floor should then be opened to the public for any comments they wish to make regarding the permit or draft annual report. All comments will be recorded and addressed in the final version of the annual report. When all public comments have been addressed and incorporated into the report, the report will be finalized. At that point, the report and executive summary will be submitted to the council for approval to submit to the MPCA. Recommendation Staff recommends that following the presentation on the city's SWPPP and NPDES permit annual report, the city council open the floor for public comment. CJV Attachment: Storm Water Management Web Page Maplewood Maplewood Together We Can Back to Web Site Page 1 of I Welcome to the City of Maplewood Storm Water Management Page This page is dedicated to providing the citizens of Maplewood with information on the city's efforts to manage the city's storm water discharges in order to promote the conservation of our valuable water resources. The Maplewood City Council has established protection and enhancement of the environmental features of the city as one of their highest goals. In particular, management of the surface water features of the city is viewed as a critical endeavor that requires a renewed focus. When rain falls on land and impervious areas, such as paved streets, parking lots, and building rooftops, it can wash away sediments, oil, grease, chemicals, nutrients, metals, litter and pathogens. Left unmanaged, these pollutants enter our lakes and streams via the storm sewer system, significantly contributing to the degradation of these important resources. This page is intended to provide information on the city's present and future plans and programs to reduce or eliminate pollution of our water resources from storm water runoff. As a resident of Maplewood, your input and participation in this effort is critical to the realization of this goal. Please make time in your busy schedule to attend an informational public meeting on February 9, 2004, at 7:15 p.m. The meeting will be held as part of the regular city council mee#ing in the council chambers at city hall. There will be a presentation of the city's Surface Water Pollution Prevention Plan, and time will be set aside to solicit your comments and input. Your comments will be addressed, and may be incorporated into the city's plan to preserve our water resources. For more information, click on any of the links below. To submit questions, comments or suggestions or to report any storm waterrelated concerns, call 651-249-2444 ore-mail us at stormwatermanagement@ci.ma~lewood.mn.us. G>'*Environmental Utility ~+Erosion and Sediment Control Q+Met Council Urban_Small_Si_t_es Best Management Practice Manual a+NPDES Permit/Surface Water Pollution Prevention Plan .. ®*Illict_DischarAe and Detection C~Env_ironmental Utility Best Management Practices Credit Policy and Application MAPLEWOOD,MINNESOTA-Together We Can !! http://www. ci.maplewood.mn,us/index. asp?Type=B_BASIC&SEC- { E59 ] A949-SEED-4751... 2/3/2004 AGENDA ITEM H-3 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08 a. Public Hearing, 7:30 p.m. b. Resolution Ordering Improvement after Public Hearing (Petitioned Improvement - 3 votes) DATE: January 30, 2004 Introduction The feasibility study for the County Road D (West) Realignment Improvements, Project 02-08, has been completed. The full report was distributed to the city council prior to the January 26, 2004, council meeting. The city council will consider ordering the project following the public hearing. Background On September 8, 2003, the city council conducted a public hearing on the realignment/ improvement of County Road D east of Trunk Highway 61 from immediately north of Venburg Tire's building to the Hazelwood/County Road D intersection and then along existing County Road D from Hazelwood to Southlawn Avenue. The city council approved the project and construction began in December 2003 on that segment. Included within the study of those improvements was consideration of realignment of County Road D to the west of TH 61. Those improvements were placed on hold pending resolution of property owner issues. On November 10, 2003, the city council received a petition from Trout Land, LLC, who purchased the former Frattalone property north of Gulden's restaurant. Trout Land, LLC also has a purchase agreement with the Prokosch family on the north end of the project, making Trout Land, LLC the owner of 95 percent of the project area. They are requesting that the city proceed with the improvements for realignment of County Road D. The council adopted a resolution receiving the petition and authorizing preparation of a preliminary report. The preliminary report identifies project costs and financing, along with necessary right of way and additional improvement considerations. Project Consideration The preliminary report for Segment No. 2 of the County Road D Realignment (West), Project 02- 08, identified the particular improvements proposed for the area of the petition. The total estimated cost of the improvements is $2,321,400. Approximately 50 percent of the project cost is proposed to be paid with assessments, with the remainder paid by Municipal State Aid Street (MBAs) funds and through a contribution from Ramsey County. Venburg Tire Relocation: The right of way acquisition process for the County Road D project, east of TH 61, necessitates the relocation of the Venburg Tire business. Venburg Tire has a tentative agreement to relocate to the Gulden's restaurant site. City staff has been working with City Council Agenda Background County Road D, West of TH 61 -Public Hearing Page Two both Gulden's and Venburg Tire to facilitate this relocation as part of the right of way process, as well as a business retention program. On November 24, 2003, the city council reviewed a proposed lot subdivision plan for the future Guldens-Venburg site. On December 22, 2003, the city council approved the agreements for the acquisition of the Venburg Tire business, as well as a lease with Mercon Corporation, the operator of the Venburg Tire business, a relocation agreement with Mercon, and an agreement with Guldens for relocation of the Mercon business to the Gulden's site. Exhibit #7 of the Preliminary Report shows the proposed frontage road and local improvements needed for the relocation. City staff and consultants, in developing plans for the reconstruction and realignment of County Road D between TH 61 and Hazelwood Street (City Project 02-07), reviewed the need for the acquisition of some or all of the existing Venburg Tire property on the east side of TH 61. The current plan for the Venburg Tire site includes the acquisition of the entire parcel. City staff has had numerous discussions with representatives of Venburg Tire to determine alternatives to allow for the acquisition of the necessary property and to allow Venburg Tire to continue to operate in the City of Maplewood. Venburg Tire has expressed an interest in moving their business to the west side of TH 61 to the Gulden's restaurant site. The existing Gulden's restaurant site is approximately 4.31 acres in size. Gulden's would subdivide their lot to create a 1.71-acre parcel on the north side of the property for Venburg Tire. Gulden's restaurant would continue to operate on a 2.50-acre parcel on the south side of the property. The city is proposing to acquire a 0.10-acre portion of the property for the construction of County Road D. It is also planned that a 0.25 acre portion of the Kami property north of Gulden's will be acquired by Gulden's/Venburg. Some city improvements are proposed to accommodate the Venburg Tire relocation to the Gulden's site. The city will be constructing County Road D west of TH 61 along the northern portion of the Gulden's property (City Project 02-08). The County Road D project is proposed to include the construction of a frontage road along the west side of TH 61 to accomplish the following: Provide access to Guldens, the proposed Venburg Tire site, and the adjacent vacant LaMetry property from the new County Road D alignment. Allow for the closure of an existing Gulden's driveway access to TH 61 south of the proposed County Road D intersection. Provide a continuation of the existing frontage road on the LaMetry property south of the Gulden's site. The frontage road would be constructed as a part of the County Road D improvements, but would be owned and maintained by the property owners. Cross easements would need to be executed among the property owners to allow joint usage of the frontage road. The cross easements would be required as a part of the approval of the lot subdivision plan. The frontage road, while accommodating access to the existing restaurant and the new Venburg Tire site, has a public purpose in that closure of the driveway to Gulden's restaurant and the revision to Gulden's restaurant are compensable items related to right of way acquisition. The frontage road also provides for an improved intersection operation on County Road D. Finally, the frontage road assures access to the area properties for benefiting improvement costs. City Council Agenda Background County Road D, West of TH 61 -Public Hearing Page Three McDaniel/LeMetry Property: The city will also be constructing and acquiring regional storm drainage facilities for the project area as a part of the public improvements. These storm drainage facilities will accommodate the storm water storage and treatment requirements for the Gulden'sNenburg site as well as all property north to County Road D. No on-site storm water ponding is proposed as a part of the Gulden'sNenburg site plan. The regional storm pond was constructed by the Toyota-LeMetry improvements and is currently on property owned jointly by Steve McDaniel of Maplewood Toyota and Richard LeMetry of LeMetry Auto Body. An agreement has been reached with Mr. McDaniel and Mr. LeMetry that allows the city to acquire the regional ponds for the roadway and development improvements, while keeping their property in compliance with the Shoreland Ordinance. Two agreements have tentatively been reached involving the property owned by Mr. McDaniel and Mr. LeMetry. First, they will sell the back portion of the property behind Gulden's restaurant to the Kami Corporation. The city will purchase a portion of the regional pond on the back portion of this parcel. The remainder of the pond will be dedicated to the city for $1. In exchange, Mr. McDaniel and Mr. LeMetry will: • Provide the city with right of access for the frontage road construction. • Sign an agreement for the closure and relocation of the access to TH 61. • Provide an easement agreement for construction and installation of a storm water pipe across the remainder of their land. Kami Property: A separate development agreement will be executed with the Kami property ownership group. Kami has agreed to dedicate the right of way for the County Road D alignment at no charge to the city. In exchange, the city will agree to remove its interest in the property between the frontage road and TH 61, just north of Guldens. The proceeding necessary to allow this to occur is called a Proceeding Subsequent. This tract of land has been encumbered for roadway purposes since the 1930s. When the Highway Department realigned TH 61 in the 1950s, the adjacent ownership became further clouded. The acquisition of the roadway rights was such that the underlying property owner has not been identified since that point. Because the property has had a roadway function since then, there has been little, if any, need to clarify ownership, although records indicate that no one has paid property taxes on the land since the 1930s. With the realigned roadway, the frontage road can be abandoned and the property becomes valuable land to the adjacent property owner. The Exchange Agreement between Kami and the city will accomplish this task. Additional development agreements will be necessary between the city and Kami for right of way on the Prokosch property (the northern portion of the site) for right of way and easement acquisition, grading agreements and drainage acquisition costs. Sketch Plan Issues A setback variance will be required to address the requirement fora 350-foot setback for automotive-related uses from residential property. The proposed plan meets the 350-foot setback requirement from existing developed residential property along Duluth Street. The plan does not meet the 350-foot setback requirement from the undeveloped residential zoned properties immediately west of the realigned County Road D. These issues were reviewed with the Planning Commission and City Council in November and December. A review of these assumptions is an important part of the development process for the right of way acquisition phase and the willingness of the developers and property acquisition agreements. City Council Agenda Background County Road D, West of TH 61 -Public Hearing Page Four The Planning Commission reviewed the site details of the Guldens/Venburg plan at their meeting on November 17, 2003. In general, the commission is supportive of the site details, although they suggested the need for screening as a condition of the 350-foot variance. The commission supported the idea of business retention for the Gulden's restaurant and Venburg Tire businesses and supported the idea of the combined uses on the site. Finally, the Planning Commission suggested that the TH 61 corridor is known for automotive-type uses and envisioned that automotive uses would be likely on this western side of TH 61 as the property developed. Voting Requirement: When a project is initiated by petition of not less than 35 percent in frontage of the real property abutting the streets named in the petition by the property owners, a resolution ordering the project to be constructed may be adopted any time within six months of the public hearing by a simple majority of the council (Minn. Stat. 429.031). This voting requirement is different from acouncil-initiated project in that the resolution ordering the project to construction must be adopted by 4/5 of all members of the council under that project scenario. The mayor has declared a potential for a conflict of interest on this western side improvement. The property owner is aware of the mayor not voting and requested that the council, since they will have only four voting members that would all need to vote affirmative to proceed under the council-initiated process, use the petition process which requires a simple majority to proceed. Procedure for Proceeding with the Improvement Project The preliminary report for Segment No. 2 of the County Road D Realignment project identifies the particular improvements proposed for the area of the petition. The total estimated cost of the improvements is $2,321,400. Approximately 50 percent of the project cost is proposed to be paid with assessments, with the remainder paid by Municipal State Aid Street (MBAs) funds and through a contribution from Ramsey County. There are no tax dollars from the general fund or debt service proposed for this project. An outside note on the benefit of project: The likely property tax increase of these three proposals is estimated between $25 and $35 million. Various properties are proposed to exchange owners with the city as facilitator. The public hearing is the final approval phase of the project before staff proceeds to execute many of these exchanges. All costs are within the original budget estimated for the overall improvements in 2002. Approval of the resolution calling for the public hearing is recommended. Recommendation It is recommended that the City Council conduct the public hearing and following the public hearing, approve the attached Resolution Ordering the County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08, (3 VOTES). 1W Attachments: Resolution Location Map RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted November 10, 2003, a report has been prepared under the direction of the city engineer with reference to the County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08, and this report was received by the council on January 26, 2004, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, WHEREAS, a resolution of the city council adopted the 26t" day of January 2004, fixed a date for a council hearing on the proposed County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 9, 2004, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood construct the County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02-08. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th day of February 2004. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as detailed in the preliminary report and revisions. A project budget of $2,321,400 shall be established. The proposed financing plan for is as follows: Municipal State Aid Street (MBAs) $1,146,800 Special Assessments $ 974,600 Ramsey County Contribution $ 200,000 TOTAL $2,321,400 Approved this 9t" day of February 2004. ~~ ~ i ~ > > ~ 1 i ~ ~ I 1 ~~~~ ~ ,m ,__ __-~- ~ ___~___-_____ ~ ~ ~ ~.~ ~,~ L ~/ ~~ ~ ~ ,~ / ~ ~' 1 ~ ~ _ / ~~\~ S /! ~ $ ~ - ~ / ~~ / f / ~~ ` u ~ , i~ r ~ ~~ i i ~~ ! ~ i w i i ~ ! ~ i i i i r 1 ~ ~ ~ ~ ~ ~ ~ b' 39[it/9RId16 PA ~ ~ ~ ~ r ~ ~ 1J + f! 8r ' l r , / ! ~ ! / ~~ !r fir; /~ , I ~ ! t '~! ~'1 ~ ~ ' r7 ~ ~ ~ 1 / / ~ 8 ~ ~ ~ r1+ ~+ r; ~_ _____- _ __ f ~~---------- ~ i r i 1 r ~ ~ ' ~- --- ----- I -~ ~ r'' ~r ~''I`~T r ~_ _ I ~ i ~~ ' I ~ ~ f ~ ~ City otMa~ `}f , ~ ~ , r r ~ DEPARTMENT OF 1 , E u ~ i; r ~? _ ENGINEERINI ~ ~ j ~ r ~ r p te~o rat ~. F \ + ~ 11 ; r ; ; feel) ~re_.teeo rroc W ~ \ ~ ~~i ~r ~~rlI `\ ~ i I I ~ I r i~ i ` `~ ~ ~; 1 ; ,' ~~ ~ , ~ ~ i ~ \` ~ 1 ,~r ~~rr r ~~_ ~ ~ ~~ ~ ~ II ~ ~ ~ ,'~ I ' C,OI,WT'f !~~ ''~ ~ ,i ` ~ ` ] I 'rf I' II'~ ~i.Lii ~i7~~ f~r I' I ~ ~ -----~ ~ ~ !r~ r` ~ ~~ ~~ / EXHIBIT. 8 AGENDA ITEM H-4 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: County Road D Watermain Improvements, City Project 03-09 a. Public Hearing, 7:45 p.m. b. Resolution Ordering Improvement after Public Hearing (4 votes) DATE: January 30, 2004 Introduction The feasibility study for the County Road D Watermain Improvements has been completed. Attached is the executive summary. The full report has been distributed to the city council as a supplement to this report. The city council will consider ordering the project following the public hearing (4 votes). Background The report outlines projects to be done in Phases 2, 3 and 4 (see supplemental report). (Phase 1 was completed as part of the 2001 Hillcrest Animal Hospital Watermain project.) Phase 2 will be the completion of water east and north of the Gulden's property. Phase 3 will be the completion of Watermain along the proposed County Road D realignment, west of T.H. 61. Phase 4 will be the completion of watermains along the existing County Road D alignments, east and west of T.H. 61. It should be noted that the notification process and public hearing is only intended to be for those properties effected by the improvements described as Phase 2 and 3. As described in the report, Phase 4 would be done at a future date and would require a cost participation agreement with Vadnais Heights. When appropriate, a future public hearing would be held for the Phase 4 improvements. At this time, a project budget in the amount of $263,250 would be established only for Phases 2 & 3. Anew budget would be established for Phase 4 at some future date. This hearing will immediately follow the hearing for the County Road D Realignment, west of TH 61. As part of the hearing process and planning consideration, it is likely that these two improvements will be combined into various bidding packages for the best economic and construction planning. Recommendation It is recommended that the City Council conduct the public hearing and approve the attached Resolution Ordering the Improvement after Public Hearing for Phases 2 and 3 of the County Road D Watermain Improvements, Project 03-09 (4 VOTES). 1W Attachments: Resolution Executive Summary Location Map Feasibility Study and Report (separate attachment) RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted May 27, 2003, a report has been prepared under the direction of the city engineer with reference to the County Road D Watermain Improvements, City Project 03-09, and this report was received by the council on January 26, 2004, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, WHEREAS, a resolution of the city council adopted the 26t" day of January 2004, fixed a date for a council hearing on the proposed County Road D Watermain Improvements, City Project 03-09, and WHEREAS, only Phases 2 and 3, as defined in the feasibility study, are proposed to be constructed at this time, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 9, 2004, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the City of Maplewood construct the County Road D Watermain Improvements, City Project 03- 09. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 9th day of February 2004. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project as detailed in the preliminary report and revisions. A project budget of $263,250 shall be established. The proposed financing plan for Phases 2 & 3 is as follows: Assessments $198,460 City General Tax Levy $ 12,500 SPRWS Funds 52 290 TOTAL $263,250 Approved this 9t" day of February 2004. 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(b51) 6+5-511fi PROJECT LOCATION MAP COUNTY ROAD D W ATERMAIN IMPROVEMENTS CITY PROJECT 03-09 EXHIBIT 1 AGENDA ITEM H-5 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Pubic Works Director/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: Hazelwood Street Roundabout at Hazelwood and County Road C, Project 01-16: a. Public Hearing on Roundabout at Hazelwood and County Road C-8:00 p.m. b. Resolution Modifying Original Contract after Public Hearing (3 votes) c. Resolution Requesting Variance from State Aid Standards (3 votes) DATE: January 30, 2004 Introduction A public hearing has been called to consider installation of a roundabout at the Hazelwood and County Road C intersection. There is not a legal requirement of the hearing; however, enough controversy exists that a hearing was considered appropriate. Notices of the public hearing have been mailed and published. A sign was also placed at the intersection to notify the driving public of the proposal and date of the hearing. In addition, there have recently been a number of press articles published, which have also reported the date of the hearing. The city council should receive input on the roundabout concept prior to considering whether to proceed with construction of the roundabout in 2004. Background The proposal to install a roundabout was first discussed with the city council at the September 8, 2003, regular meeting. At that time, staff was directed to explore the possibility of constructing a roundabout at this location to provide better traffic control, enhance traffic flow, and provide traffic calming. Preliminary plans were presented to the council at the November 10, 2003, meeting and again at the public hearing on November 24, 2003. A memo from TKDA, dated July 9, 2003, outlines the proposed improvement and estimated costs. The proposed roundabout would be financed with Municipal State Aid funds and through a cost sharing agreement with Ramsey County. The construction would be done as a change order to the original Hazelwood Street contract. In late August 2003, staff had initial discussions and had met with the three affected property owners on the corners of Hazelwood St. and County Road C. The two resident property owners on the north side of County Road C were in general acceptance of the proposal. The third property owner (rental property on the SW corner) stated that he would rather not have the roundabout, but would accept the city's decision ("not stand in the city's way"). Right-of-entry agreements have been put on hold until a decision is made regarding the intersection. Following the November 24, 2003, public hearing, no action was taken and it was decided to table action on the roundabout until further information could be gathered and presented at a second public hearing in February 2004. The public hearing has been set for 8:00 p.m., Monday, February 9, 2004. City Council Agenda Background Hazelwood/County Road C Roundabout Page Two Discussion One of the biggest points of discussion during the November public hearing was to allow the intersection to remain a 4-way-stop condition. The intersection of Hazelwood and County Road C had, until earlier last fall, been controlled with atwo-way stop, with Hazelwood being stopped to the through movement on County Road C. As part of the reconstruction of Hazelwood Street, a "temporary" 4-way stop condition was created to provide safety for motorists and pedestrians while construction equipment was in the area. At that time, the 4-way-stop condition had not been considered by Ramsey County, as all were under the understanding that the 4-way-stop was only a temporary application until the roundabout was constructed. The Ramsey County traffic engineer has determined that the temporary 4-way stop be removed and either the intersection remain a permanent 2-way stop condition or a roundabout be constructed. A detailed traffic engineering analysis (see attached memo from TKDA dated January 19, 2004) has now been completed to review the present and projected function of this intersection under three traffic control scenarios: 2-way-stop, 4-way-stop and roundabout. The report basically concludes that the 4-way intersection will essentially fail as a result of disproportionate delays in the future. At which time, the intersection would have to be reverted back to a 2-way stop or constructed with a roundabout. Construction of the roundabout will provide the highest level of service (LOS A) for all four legs of the intersection now and in the future. Prior to the November hearing, the Maplewood Police Department searched the records for traffic accidents at Hazelwood St. and County Road C. Between January 1, 2000 and start of construction in September 2003, there had been a total of 15 accidents, 7 of which involved personal injury. During the last three months since the placement of the "temporary" four-way- stop, there have not been any reported accidents at this intersection. Statistically, one would not expect a significant decrease in the number of accidents changing from the 2-way to the 4-way stop condition. The roundabout installation at this location would likely have two major benefits. The first would be traffic calming. Given the success of the English-Frost roundabout, we see that traffic speeds in the area of the roundabout can be decreased by an average of 5 miles per hour for significant distances from the intersection. We have identified a problem with excessive speed on County Road C, with average speeds approaching 40 MPH in the posted 35 MPH zone. Our experience with the roundabout at English-Frost, in comparison to a 4-way stop condition, was that the roundabout had much better traffic calming further distances away from the intersection than the 4-way stop condition. This is confirmed by traffic engineers from MnDOT and the Federal Highway Administration in their manuals on roundabouts. The second benefit on roundabouts over a 2-way or 4-way stop condition is safety. The MnDOT and Federal Highway Administration manuals estimate that roundabouts have a 50% to 80% improvement in accident reduction rates, along with a significant reduction in severe accidents. The English-Frost roundabout has been operational forjust 13 months and has experienced just one minor accident involving a merging condition. Over the three years previous to the roundabout at Frost-English, that intersection with a 4-way stop experienced an average of six accidents per year. This is an 83% accident reduction and none of the accidents were of the severe nature typical of a 4-way stop condition, such as the "t-bone" or side door accidents that City Council Agenda Background Hazelwood /County Road C Roundabout Page Three can result in severe personal injury. Our engineers expect similar accident reductions at Hazelwood and County Road C if the roundabout is installed. Discussions with Ramsey County regarding cost sharing for the roundabout have been held and an agreement will be forthcoming if the roundabout is approved by the city council. The construction of the roundabout would be eligible for state aid funds; however, it would require a variance from the standards for state aid operations, which has been approved by state aid, pending the approval of the attached resolution. The roundabout does cost more money than a stop sign. The cost of the roundabout at Hazelwood and Cty Rd C is estimated at $250,000; obviously compared to $300 for stop signs, the cost is much more. However, what is the cost of delay and accidents at this intersection? The Hazelwood and County Road C intersection, if typical of other intersections with similar traffic volumes like Frost and English, would experience 5 to 6 accidents per year with a 4-way stop condition. Assuming that one of these 5 to 6 accidents would be very serious in nature (right angle, which is typical of 4-way stop intersections), similar again to Frost and English, the cost of this serious accident could easily exceed $150,000. The one accident per year that can be anticipated in the roundabout would likely not be a serious accident due to the merging nature of the roundabout. Add the backup delay on County Road C for the high number of vehicles who would have to stop for the 4-way stop and we could add another $20,000 per year in fuel and stopping inefficiencies. Compare this $170,000 per year cost against cone-time roundabout expenditure and the payback is less than 2 years. This seems like a wise investment from a technical analysis. Overall, Ramsey County and Maplewood engineering staff believe that this location is a very good application for a roundabout. Fire Chief Lukin deserves credit for suggesting the roundabout at this location. The Police Department, along with Chief Lukin and his staff, report very good results with the English-Frost roundabout and are ready for other applications within the city. The Hazelwood and County Road C intersection appears to meet all the criteria for a successful roundabout location. Based on the city's traffic consultant's traffic analysis and the position of the Ramsey County traffic engineer, it is staff's professional recommendation that the roundabout be constructed to address the traffic control needs of the intersection now and in the future. Recommendation It is recommended that the city council approve the attached resolution modifying the existing contract for the Hazelwood Street Improvements, City Project 01-16, to include the construction of the proposed roundabout at Hazelwood and County Road C. It is also recommended that the council approve the attached resolution requesting variance from standards for State Aid Operations for the Hazelwood Street Improvements (Roundabout), State Aid Project 138-112-03, City Project 01-16. Budget Impact The resolution calls for increasing the project budget for Phase I by $236,400. These additional costs would be shared by the City of Maplewood and Ramsey County. Under the terms of the preliminary cost sharing agreement, the city and county would each pay half the cost of City Council Agenda Background Hazelwood /County Road C Roundabout Page Four construction, with the city covering costs related to design and landscaping. The city's share of these costs would be eligible for State Aid Construction Funding. CMC Attachments: Resolution Modifying Original Contract after Public Hearing Resolution Requesting Variance from State Aid Standards Location Map Roundabout Drawing TKDA Memo dated 7/9/03, re: Feasibility of Proposed Roundabout TKDA Memo dated 1/19/04, re: Intersection Study and Traffic Analysis RESOLUTION MODIFYING ORIGINAL CONTRACT AFTER PUBLIC HEARING HAZELWOOD STREET IMPROVEMENTS CITY PROJECT 01-16 WHEREAS, a resolution of the city council adopted the 10th day of November, 2003, fixed a date for a council hearing on the proposed street improvements for the Public Hearing on the Proposed Roundabout at Hazelwood and County Road C, a modification to the original contract for Hazelwood Street Improvements, Project 01-16, and WHEREAS a public hearing was held on November 24, 2003, to consider the proposed roundabout, and WHEREAS the city council approved the continuation of the November public hearing to February 9, 2004, such that more information could be gathered, and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on February 9, 2004, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost-effective and feasible, as detailed in the feasibility memo, that the City of Maplewood construct a roundabout at the intersection of Hazelwood Street and County Road C as a modification to the original contract for Hazelwood Street Improvements , City Project 01-16. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 9t" day of February 2004. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. The existing project budget of $1,282,000 shall be increased by $236,400 to $1,518,400. The proposed financing plan for the additional cost is as follows: Ramsey County Cost Share: $80,400 (34 %) Municipal State Aid Funds: 156 000 (66%~ Total $236,400 (100%) REQUESTING VARIANCE FROM STANDARDS FOR STATE AID OPERATIONS HAZELWOOD STREET IMPROVEMENTS (ROUNDABOUT) STATE AID PROJECT NO. 138-112-03 CITY IMPROVEMENT PROJECT NO. 01-16 WHEREAS, on February 9, 2004, the Maplewood City Council approved a resolution ordering construction of the Proposed Roundabout at Hazelwood Street and County Road C, a modification to the existing contract for Hazelwood Street Improvements, Project 01-16, and WHEREAS, the City of Maplewood acknowledges and supports a variance from the 30 mph design speed standard to allow for a design speed of 15 miles per hour within the roundabout, and WHEREAS, the City of Maplewood City Engineer is hereby authorized to request a variance from the Commissioner of the Minnesota Department of Transportation, pursuant to Minnesota Rules for State Aid Operations 8820.3300, as they apply to the proposed Hazelwood Street Improvements, City Improvement No. 01-16 and S.A.P. 138-112-03, located in Maplewood, Minnesota in Ramsey County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the variance is requested from the Minnesota Rules for State Aid Operations 8820.9936, adopted pursuant to Minnesota Statutes Chapters 161 and 162, as they apply to the proposed construction of a roundabout at the intersection of at Hazelwood Street and County Road C, so as to allow a 15 mph design speed in lieu of the minimum geometric and design standards required by Minnesota Rules for State Aid Operations 8820.9936. City of Maplewood ~1C4 ----; ~ r~_ I I~ EI I I J ~i m ~c ~ I ~ ~~~" II I II n I ~ ~ ~ I~ I I I f flI= - I I wAu ~ I - _LWOe---, ~~ -~ I ~ \~ m coNC, ~ I N I I ~ _~ ~-~ I irN 11~ ---- 77~7~~ BIi~ I ~I I / m ~._.I II n it A} ~~~ p IE ~sTs ~ RELOCATE (BY OTHERS , ~,s i~s° CO. RD. C _ - -- ° W 6" I 8624 CVAB ` - _ ~ g• ~ I --- - r` ~ D ~, -- -- -- I - o~ ~~~ J ~ }`I~' i ® I I o i~ III N I O II I ~_! _ ~~I~ u I I II Ik IrI I I ~ II ~~ I I II I I II IIII nF4c'RIPnON OF REVISIONS ~r ~ I ` ° N I I III II III II ~ II }II II Ali ADD 18"x4 DfA. SECTION II ~I oil UNDER CO E. ~,~ ~tl ADJUST RI EL 922.60 it ~~~ (SEE PLA 400) II ~~ ~P~ G `\ ~ 1559 I I i cons I I I ~ ~. i I I it I I I f¢ II SJ I I II °' I I II r~ Ila 11 _ ~I ~S. ~NED DRAWN I HEREBY CERPFY TW.T THIS PLArI WnS PREPARED T K DA ~' ME OR UNDER L[i DIRECT SVPER.'ISION AND THAT )P PJW I AN A DVLY LICENSED PROFESSIONAL ENGINEER VNOER THE L4W5 OF THE STATE OF MINNE507A TOLR, KING, GU VALL, ANNERSGN cRECKED ANp ASSOCIATES INCORPORATEG Lp0 THOMAS J. Pfl EW GATE uc. Na. 196zt ENGINEERS • ARCHITECTS • PLANNERS SAINT PAUL. MINNESOTA IIA/IPLJ 1 12 L1 _. }-- - TKDA ENGINEERS • ARCHITECTS • PLANNERS MEMORANDUM To: Chuck Ahl, P. E. Reference: Copies To: Dan Solar, P. E. Comm. No. From: Thomas D. Prew, P. E. Routing: Date: Julv 9.2003 1500 Piper Jafiray Plaza 444 Cetlar Street Sain? Paul, MN 551012146 1651) 292-4400 (651) 292-0083 Fax www.tktla.com Proposed Roundabout County Road C and Hazewood St. City of Maplewood, Minnesota 12407-O1 As requested, we have looked at the feasibility of constructing a roundabout at the intersection of County Road C and Hazelwood Street. Existing Traffic The City has recently completed traffic counts and speed study on the four approaches to the intersection. The data is listed below: Le AADT Peak Hour 85th Percentile S eed E. B. County Road C 4,135 520 38 W. B. County Road C 2,174 174 42 N. B. Hazelwood Street 1,509 124 40 S. B, Hazelwood Street 1,218 119 34 With these traffic volumes, the roundabout should have no operational problems at any time of the day. The 20-year projections indicate no problems as well. The speed of the traffic is a concern. The Draft Minnesota Roundabout Guide recommends no more than a 12 MPH difference between the approach speed and the entry speed. The entry speed is proposed to be 25 MPH. The sputter island will need to be extended, or some other measure taken in order to achieve this reduction in speed. Geometry A single lane roundabout is proposed with a 100-foot inscribed diameter. The design vehicle would be a WB-50 (bus}. It is proposed to offset the center of the roundabout 10-feet south to reduce property acquisition and potential complaints from the two existing residential properties on Hazelwood Street north of County Road C. This offset would require property acquisition from the Hazelwood fire Station, and the property on the southwest comer of the intersection. Also some reconstruction and realignment of County Road C east and west of the intersection will be necessary. An Employee O Tuned Company Promoting AXirmative Action and Equa! Opportunity Proposed Roundabout Page 2 July 9, 2003 County Road C and Hazelwood Avenue City of Maplewood, Minnesota Street Reconstruction Street work necessary to accommodate a roundabout is anticipated as follows: Hazelwood Street south of the intersection was recently reconstructed. The existing right-tum lane would become the entry lane into the roundabout. The northbound driving lane would be replaced with a sputter island. Some widening to the west is also needed. Hazelwood Street north of the intersection is scheduled to be reconstructed this summer. It would be necessary to modify the plans to design for the roundabout. Generally the street would be wider for the first 200 feet. County Road C west of the intersection would need to be widened southerly to accommodate the entry lane into the roundabout. In final design we would look at having this leg remain offset to the left of the roundabout. This would reduce reconstruction work on this leg. County Road C east of the intersection would need to be realigned to line up with the center of the roundabout. It is recommended that the street be reconstructed easterly to German Court {approximately 250-feet) to allow for a smooth transition through a reverse curve or a deflection. Pedestrian Considerations There are existing sidewalks on the west side of Hazelwood south of the intersection, and on the south side of County Road C west of the intersection. The reconstruction of Hazelwood Street north of the intersection has a walk planned on the east side of the street. In order to facilitate all of the possible pedestrian movements, sidewalk is proposed around the entire roundabout, with crosswalks on each leg. Also, since reconstruction of County Road C from the intersection to German Court is recommended, a sidewalk should be constructed from the intersection on the north side of County Road C to the trail at Hazelwood Park. This would complete a long awaited pedestrian link to the park. Other Considerations The Hazelwood Fire Station occupies the southeast corner of the intersection. The proposed roundabout and street reconstruction would reduce the length of their front driveway by five to ten feet. The two properties on the south side of County Road C will experience vehicle lights sweeping across their homes at night. The project should include landscaping or berming to help reduce this effect. On the southwest comer of the intersection a short retaining wall or grading on private property maybe needed to suitably match the grades to the roundabout. Landscaping of the center island is anticipated. Proposed Roundabout Page 3 July 9, 2003 County Road C and Hazelwood Avenue City of Maplewood, Minnesota Estimated Costs Item Unit __._ ' Quantity _._ . __ Price _ _Amount Remove Bituminous SY 3100 $ 4.00 $ 12,400.00 ,Common Excavation ____ .. .___ __ _ _ ~._ _ CY _. _._. _ _ 2000 _ ___._ __m __ . _ $ .. 6.00 _ _ $ 12,000.00 _ _ ;Aggregate Base ~; _ TN 1500 $ _ 10.00 $ _. _-- 15,000.00 Concrete Curb and Gutter ! LF 2000 $ 10.00 __. $ 20,000.00 Bituminous Base TN ! 320 $ 32.00 $ 10 240.00 Bituminous Wear Course Paving TN 250 ° $ 35.00 $ 8,750.00 ~', 13inuninous Trafl _ LF 500 5 10.00 :b 5.000.00 _. ..._..___. _......__ _. _~___ .. _ ... _. _w...... _., Concete Walk _.... _.w... SF 4000 $ 2.00 $ 8,000.00 '' _ Concrete Driveway SY 60 $ 45.00 $ 2,700.00 ___.._. ___ _ _.W._ ..... _. _._ _ .. ~....~ _._. Concrete Pavement _~~ _ _.._.......__ _ SY ... .. _.,_..._.._...._.....__.._..__..__. ! 120, . .. ........ ...._ i, $ _ 60.00 $ 7,200.00 _._ .w . ..._....... . --- --- (~atch Bass EA 4 '. $ 2,000.00 `~ 8 000.00 Storm Sewer Pipe LF 300 $ 35.00 ~ 10,500.00 '' CopsoilBorrow ~ CY 200 _ . $ 10.00 $ 2,000.00 __ _ Sodding _ SY _ 2000 $ 3.00 $ 6,000.00: Landscaping LS 1 $ 25,000.00 $ 25,000 00 __. __ Signingand String ~ LS 1 $ 3 OOO.UO $ 3 000 00 _ Traffic Control LS 1 $ 5,000.00 $ 5,000.00 Subtotal $ 160 790.00 Contingencies $ 24,118.50: Indirect ' $ 51,452.80 Estimated Project Cost _ $ 236,361.30 __ Financing All costs would be eligible for State Aid Construction Funding provided that State Aid approves a Roundabout Justification Report. Ramsey County and the City of Maplewood would need a cost sharing agreement. MEMORANDUM To: Chris Cavett, City of Maplewood Chuck Ahl, City of Maplewood Copies To: Tom Prew, TKDA From: Date: 1. 2. Larry Bohrer, TKDA Jeremy Gorden January 19, 2004 Traffic Volumes Reference: Intersection Study Intersection of Hazelwood Street and County Road C City of Maplewood, Minnesota Comm. No. 12407-OS Routing: TKDA completed PM Peak Hour turning movement counts for the intersection of Hazelwood Street and County Road C on January 8, 2004. The volumes have been adjusted to account for seasonal variations in traffic flow. TKDA contacted the Metropolitan Council's traffic analyst to obtain historic and projected volumes for both County Road C and Hazelwood Street (Years 1989 - 2001). Examination of that data yielded the following traffic volume growth rates (all rates have been rounded to the nearest 0.1 percent): • County Road C west of Hazelwood Street: 5% • County Road C east of Hazelwood Street: 4.6% • Hazelwood Street north of County Road C: 3.6% • Hazelwood Street south of County Road C: 2% TKDA has made the assumption that these traffic volumes will grow in the next 5 years at rates similar to those experienced from 1989-2001. Growth will then taper off a$er Year 2009 and will continue to grow at a slower rate for the following 15 years on County Road C (2.5%) and Hazelwood Street (2%). See Table 1 -Traffic Volumes for more information. Traffic Operations and Analysis Using the signal analysis so$ware, Synchro, and the corridor simulation so$ware, SimTraffic, a model of the intersection was created and vehicle delay and queue lengths were obtained. See Table 2 - Level of Service & Average Delay for more information. a. Year 2004 4-Wav Stob Condition Based on the results from SimTraffic, all movements on the approaches to this intersection will have less than 12.2 seconds of delay per vehicle. The longest queue, of approximately 78 feet, will be on the eastbound approach of County Road C. The existing intersection operates at LOS A in the PM Peak Hour. b. Year 2024 2-Way Stogy Condition Based on the results from SimTraffic, the approaches with the stop signs (both Hazelwood Street approaches) will experience the most delay. The north approach drivers will experience 18.5 seconds of delay per vehicle while the south approach drivers will experience 25.9 seconds of delay per vehicle. These approaches will operate at LOS C and D, respectively. Overall, the intersection will operate at LOS A. c. Year 2024 4-Way Stogy Condition Based on the results from SimTraffic, all movements on three of the approaches to this intersection will have less than 10.2 seconds of delay per vehicle. However, all movements on the fourth approach, eastbound County Road C, will have vehicle delays ranging from 40.2 - 43.5 seconds and an average queue of 337 feet. This approach will operate at LOS E. Overall, the intersection will operate at LOS D. d. Year 2024 Roundabout Condition Based on the results from SimTraffic, all turn movements at this intersection will experience less than 9.2 seconds of delay per vehicle, and the longest average queue is estimated to be approximately 44 feet. The intersection, based on average vehicle delay, would operate at LOS A. 3. Conclusion A$er projecting traffic volumes and reviewing the traffic simulation analysis, this intersection performs well today as a 4-way stop controlled intersection during the PM peak hour. However, as traffic volumes increase, this intersection will suffer from increasing queue lengths and delays if it remains a 4-way stop controlled intersection, due to the disproportionate volume of vehicles traveling eastbound from U.S. Highway 61. To reduce delays and queues in the future, the intersection could revert to a 2-way stop controlled intersection, or a roundabout could be constructed. Based on results from SimTraffic, both of these options estimate the overall intersection LOS to be A. However, the roundabout allows all four approaches to operate at LOS A, while the 2-way stop controlled intersection has 2 approaches operating at LOS C or worse. Memorandum AGENDA ITEM I -1 AGENDA REPORT To: Richard Fursman, City Manager CC: City Clerk From: Steve Lukin, Fire Chief Date: 2/4/2004 Re: Award of Bid BACKGROUND Kccp i n ~~ i n line with our truck replacement program, a 20 year-old tanker from station four is due to be rcplarcd in 2004. We put together the necessary specifications for the new pumper/tanker, went out for bid and bids were opened on Friday, January 30, 2004 at City Hall. This purchase was ~~PPro~cd b>> the City Council when they approved the 2004 budget. These funds will come from the trurl: rcplaccmentprogram. T«~o bid packages were picked up and we only received one bid. This bid was received from Custom ~i re i n the amount of $299,980. Custom Fire has built the last five of our pumper engines and we ha~c bccn completely satisfied with their work. In determining which truck manufacturer to go with, there are four requirements we look at; one is price, two is quality of work, three is service availability on a daily basis and four that they meet all of our specifications. Custom Fire has always met each of these four major requirements. At this time, Custom Fire has met all four of these requirements regarding our pumper/tanker bid. RECOMMENDATION I recommend the City Council award the bid to Custom Fire for one pumper/tanker in the amount of $299,980. AGENDA ITEM K-1 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: County Road D Extension (Hazelwood to TH 61)-City Project 02-07 Resolution Authorizing Condemnation Proceedings on Property for Purposes of Right-of-Way Acquisition for: 1. PIN 03-29-22-21-0003, Owner: Burlington Northern Santa Fe, (Exhibit 2) 2. PIN 03-29-22-21-0004, Owner: Richard Schreier, (Exhibit 3) DATE: February 2, 2004 Introduction To ensure that the proposed County Road D Realignment project between Hazelwood Street and T.H. 61 stays on schedule, staff is recommending that the condemnation process begin on the two referenced properties while staff continues to negotiate with the property owners. The city council will consider approving the attached resolution authorizing eminent domain proceedings on property for purposes of right-of-way acquisition. Background On December 9, 2002, the city council approved a resolution to proceed with a project to realign County Road D from Hazelwood Street to TH 61. That resolution was the culmination of many hours of discussion and debate with staff, agencies, other communities and property owners. On May 12, 2003, the city council selected a final alignment for the new roadway and authorized preparation of a preliminary report on the improvement. Additionally, the city council adopted a study and recommendations on the storm water/wetland planning issues for the entire project area. Following a public hearing on September 8, 2003, the city council approved the realignment of County Road D between Hazelwood and TH 61. The city council approved the first phase of construction with the award of bid on November 10, 2003. Construction began in December for soil correction and wetland creation, along with the correction of poor soils on the Countryview Golf Course property. Construction on the actual roadway is expected to begin in late June or early July 2004. With the anticipated construction approaching, right-of-way agreements still need to be reached with the above referenced properties (see attached location map and exhibits). Staff is continuing to negotiate with these property owners; however, if an agreement cannot be reached in a timely manner, it will be important that the lengthy condemnation process is started now to ensure that the project can remain on schedule. The condemnation process, which legally is defined as the eminent domain proceeding, is also used as a negotiating tool. The filing of the legal papers requires the parties to meet a deadline for compromise, and allows for discussion to proceed without the project deadlines being impacted. City Council Agenda Background County Road DExtension-Property Condemnation Page 2 Budget Impact Right-of-way acquisition is included in the approved project budget. Recommendation It is recommended that the City Council adopt the attached resolution Authorizing Eminent Domain Proceedings on Property for Purposes of Right-of-Way Acquisition, City Project 02-07, and direct staff to continue negotiations to acquire the property necessary for right- of-way purposes. CMC/RCA Jw Attachment: Resolution Location Map Right of Map Exhibit 2 -Acquisition BSNF Right of Map Exhibit 3 -Acquisition Richard Schreier RESOLUTION AUTHORIZING EMINENT DOMAIN PROCEEDINGS ON CERTAIN PROPERTY FOR RIGHT-OF-WAY PURPOSES WHEREAS, on December 9, 2002, the City Council selected an alignment for County Road D between Hazelwood Street and Trunk Highway 61 (TH 61), and WHEREAS, pursuant to resolution of the council adopted May 12, 2003, a report had been prepared under the direction of the city engineer with reference to the improvement of County Road D between Hazelwood Street and Trunk Highway 61, City Project 02-07 and said feasibility report was received by the council on July 22, 2003, and WHEREAS, the report provided information regarding whether the proposed project is necessary, cost-effective, and feasible, and WHEREAS, to construct said improvement it was deemed necessary to acquire property for right-of-way purposes from the following properties: a. Parcel 032922210004, Owner: Richard Schreier b. Parcel 032922210003, Owner: Burlington Northern Santa Fe (BNSF), and WHEREAS, a public hearing for said improvement was held on September 8, 2003, and WHEREAS, it is necessary to begin eminent domain proceedings to expedite the acquisition of right-of-way and to ensure that the project remains on schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The city engineer and city attorney are hereby authorized to acquire through eminent domain proceedings the following properties for purposes of right-of-way acquisition: a. Parcel 032922210004, Owner: Richard Schreier b. Parcel 032922210003, Owner: Burlington Northern Santa Fe (BNSF) Approved this 9th day of February 2004. ~Xhib~~' a~ ~ ~ ~ ~ ~ S~ ~~ ~ ~\ ~ e' ~~~ ~ ~i_ i ~~ ~0 1. ~~_ ~. ~~ ':~ ~~~~~ ~` x ,. rs ~. } ' 7~, ~ ~ ~' \ ~ ~..•~ . ', ~ n~ ', ~ 1 o~nrlr zoaza owi3o3 a~ N ~ F ~ O Z O 4- a ~ (~ O ~ ~ T QUH~~ ~~O~aZ O ~ ~ m U d O Y w U O a 8 ~ ~ ! 1 8 i 7 a 0 s ,o~ ~ ~ ~~1a ~ ~ ~, ~ ~ 1 ~ ~,z; 1-~1 ti,~~ 11 \ ~,~~~ ~~ ,,fir ~ 1 ~ c s' \ c ~ <~ \ ~ o ~ ~~ ~ \ ~ 1,i~E i ~ ~° ~ ~ , \ a{e ~ a~ \ ~' / ~ ~ \ \ \ ae ~o ~ ~q~~r ~~mg m0.€~a ~W F o Q ~ ~~ z;ia U ~ ~"~~ ~ 4 Q ~~ o~n~l~ zoazw _ a~N 30~ - O z O ~ ~ _ ~ J ~ p j ~ w H W W = ~ O J ~ O ~ a Q O ~ ~ _ U a U U O ' ~ d O ~ ~ ~ c - ~ . ~„ ~_ ~~ 6y~ s~ ~~~ X'~ ~~~~ x a ~ h3~ ~ O~ Y~ \ , ~1 \ gyn. ~ i / /~~ \~ ~_ ~: j.... ` ~ ~'~ \ , ~ ~ ~~~ ~ a~ ~ ~. \ ~~~ \ . \ ~' ~ .. ., ,~ \ ~ \ V ~,~ \ \ ~~ S ``h, ° ~ e }lt,E I!~~, 3p ~ ~~~ssb ~ugQ~o; my,Z~~i Ll+~~RB~ u~z°~o ~2 o~ AGENDA ITEM K-2 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Bill Priefer, Public Works Administrative Assistant Charles Ahl, Director of Public Works/City Engineer SUBJECT: County Road D, T.H. 61-Hazelwood Street, Project 02-07-Resolution Approving State Aid Designation DATE: February 2, 2004 Introduction As part of the proposed construction of County Road D from T.H. 61 to Hazelwood Street, it is intended to designate this 0.60 mile (3,147 feet) length of roadway as part of our Municipal State Aid Street (MBAs) system. Approval by the Minnesota Department of Transportation for this addition requires council approval. Background The Municipal State Aid Street (MBAs) program was established to distribute gas tax monies to cities based upon the improvement needs of their state aid system. The city is allowed to designate up to 20 percent of the city's street mileage as eligible to receive gas tax funding. Maplewood has mileage available for designation and the addition of the requested roadway will increase the funding available and allow us to use state aid funding for the construction of this road. In addition to the designation of the proposed segment of County Road D from T.H. 61 to Hazelwood Street, the existing segment of County Road D from Hazelwood Street to White Bear Avenue will be increased in length from 4,690 feet (or 0.89 miles) to 4,767 feet (or 0.90 miles). The proposed design will also result in a reduction of 171 feet (or 0.03 miles) of Hazelwood Street from Beam Avenue to County Road D. The net result will be an addition of 0.58 miles (or 3,053 feet) to our state aid street system. Recommendation It is recommended that the city council approve the attached resolution requesting the approval and designation of County Road D from T.H. 61 to Hazelwood Street as part of Maplewood's Municipal State Aid Street system by the Commissioner of Transportation of the State of Minnesota. Jw Attachments: 1. Resolution Establishing Municipal State Aid Highways 2. Designation Location Map RESOLUTION ESTABLISHING MUNICIPAL STATE AID HIGHWAYS WHEREAS, the City Council of the City of Maplewood desires that the street hereinafter described meets all necessary criteria and thus should be designated as a municipal state aid street under the provision of Minnesota law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that the road described as follows, to-wit: County Road D--T.H. 61 to Hazelwood Street-0.60 miles be, and hereby is established, located, and designated a municipal state aid street of said city, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the described existing municipal state aid segments be revised as follows, to-wit: County Road D-Hazelwood Street to White Bear Avenue from 0.89 miles to 0.90 miles Segments 138-121-010 and 138-121-020 Hazelwood Street-Beam Avenue to County Road D from 0.53 miles to 0.50 miles Segment 138-112-040 BE IT FURTHER RESOLVED, that the city clerk is hereby authorized and directed to forward two certified copies of this resolution to the commissioner of transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, the same be constructed, improved, and maintained as a municipal state aid street of the City of Maplewood to be numbered and known as a municipal state aid street. ~ - ~~ --_, ~ `) ~ ~ r ~ l ,~ ~ ~r- l - ~ - ~~ ~ r _ ~V ~ -~-I ~ _ ~ ~ -~~ ~ --- _ _~-~T_- y-~ ~ l~`~~~ ~ ~ ~~ ~ ~- ~-'~ I I I ~ . ~ - ' ~ 1 ~ ~ ~L ~ ~IL_ i ~~ - - fl`~ -~~-- ~ _ ~ ~ I I ~ ~~- ~_~_-~-~~~~Il_~---'" ~ - - r r- - T- - T----~ -- - -? - ~~i~~ i ~_ ~- i~~ ~~ ~i ~ ~ ~ ~ ~; ~ ~ ~ -I~ ~l ~. ~~- ~~- r - ~ i - - - ' i~- """ ~~ ~ 'ire ~= ~-0,,k~' ~- ~ '~~ ~ ~ ~, I iii ',j _ ~_ ,\\ >> ,, j ~ T -~ I ~'~ ~ 1~ ~~ -i'~ ~~ _ -1 L--`=r- ~ T --- -- - _ Ij~i I- ___- , ~ ~ ~ ~T ~ " ~i I: ~ I ~ ~, ~ ~ i ~ ~- ~ Kimley-Horn nfM,+7~ ^~~.and Associa~es, Inc. _ _. _.. _.. _' _ com~TY xnnoo sxo xR===xx etT wr o<YXYUy, e. z~m ~n~s.m ei~ nic xµEUiis~osi _~c i. o w.i..o,m~a ~u o,E ~ woo uii.eE_caa~,a.~ ESF.IFIT l AGENDA ITEM K-3 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Erin Laberee, Engineer 1 SUBJECT: Gladstone South Neighborhood Street Improvements, City Project 00-03: Resolutions for: 1. Directing Modification of Existing Construction Contract (CO 4) 2. Acceptance of Project DATE: February 2, 2004 Introduction/Summary The Gladstone South Neighborhood street improvement project was constructed in 2002. Final construction expenses and financing have been determined. The attached change order is for additional driveway and storm sewer work. These items have been reviewed and are attached for approval consideration. The city council will consider approving the attached resolutions directing the modification of the existing construction contract and acceptance of the project. Background The project is final and complete and ready for final payment. The final construction cost, and the amount to be paid to the contractor, is $2,229,534.81. The final project cost is $2,950,742. This includes all construction and engineering costs associated with the project. The changes described in the attached change order (CO#4 $18,035.93) are for changes in the scope of storm sewer and driveway construction from what was initially planned. Budget Impact The revised budget is lower than the original budget by $395,258. The general tax levy budget has been revised and is reduced by $382,841. Part of this reduction is due to the driveway reconstruction program, which generated $90,292 in revenue that was not accounted for in the original budget. Below are the original approved budget and the revised final budget for project 00-03: Funding Source Original Budget Street Assessments: $1,004,500 Storm Assessments: $155,600 Sewer Utility Fund: $153,500 SPRWS: $223,100 General Tax Levy: $1,809,300 Private Driveways: $0 Revised Budaet $988,850 $133,245 $200,544 $111,352 $1,426,459 $90.292 Total: $3,346,000 $2,950,742 Recommendation It is recommended that the city council approve the two attached resolutions for the Gladstone South Neighborhood Street Improvements, City Project 00-03: Directing the Modification of the Existing Construction Contract (Change Order No 4) and Acceptance of Project. EML Jw Attachments: Resolutions (2) Final Pay Estimate/Change Order No. 4 Location Map RESOLUTION DIRECTING MODIFICATION OF CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 00-03, Gladstone South Neighborhood Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, construction has now been completed with increases in the quantity of some contract unit price items that have resulted in a final project cost greater than the original contract amount, and WHEREAS, it is now necessary that said final contract be modified and designated as Improvement Project 00-03, Change Order Nos. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 in the amount of $18,035.93. The final contract amount is $2,229,534.81. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. The revised financing plan is as shown below: Funding Source Original Budget Revised Budget Street Assessments: $1,004,500 $988,850 Storm Assessments: $155,600 $133,245 Sewer Utility Fund $153,500 $200,544 SPRWS: $223,100 $111,352 General Tax Levy: $1,809,300 $1,426,459 Private Driveways $0 $90,292 Total: $3,346,000 $2,950,742 RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that the Gladstone South Neighborhood Street Improvements, City Project 00-03, are complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 00-03 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. PROJECT PAYMENT REQUEST Gladstone South Neighborhood Street Improvements MAPLEWOOD CITY PROJECT NO. DO-03 CONTRACT AMOUNT: $2,151,570.43 CONTRACTOR: F.M. FF2ATTALONE EXC. & GRADING DATE: JANUARY 2Q 2004 PAYMENT N0. FINAL EST QUANTITY ITEM DESCRIPTION UNIT pUANT1TY TO DATE UNIT PRICE TOTAL 2021.501 MOBILIZATION (5% MAXIMUM) LS 1.0 LO 12,000.00 12,000.00 2104.501 REMOVE RCP OR CMP STORM SEWER PIPE LF 859.0 774.0 7.00 5,418.00 2104.501 REMOVE CONCRETE CURB AND GUTTER LF 1070.0 1508.0 2.00 3,als.ao 2104.503 REMOVE CONCRETE SIDEWALK SF 632.0 1202.0 0.25 300.50 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 5125.0 47$5.0 0.75 3,588.75 21 P4.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT(PRIVATE) SY 2338,0 3217.0 0.75 2,412.75 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SY 2196.0 2464.0 3.00 7,392.00 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT (PRIVATE) SY 3007.0 1315.0 3-00 3,945.00 2104.509 REMOVE DRAINAGE STRUCTURE & CASTING (CB, MH OR CB/MH) EACH 25.0 26.0 200.00 5,200.00 2104.511 SAWING CONCRETE PAVEMENT LF 1337.0 1644.0 2.95 4,849.80 2104.511 SAWING CONCRETE SIDEWALK LF 95.0 93.0 5.00 465.00 2104.521 SALVAGE 72" CHAIN LINK FENCE LF 30.0 30.0 14.00 420.00 2104.513 SAW 817UMINOUS DRIVEWAY PAVEMENT LF 1988.0 1921.0 1.00 1,921.00 2105.501 COMMON EXCAVATION, CY (EV), (P) (SEE EARTHWORK SUMMARY SHEET) CY 25495.0 25763.0 5.80 149,425.40 2105.507 SUSGRADE EXCAVATION, CY (EV) AND REPLACEMENT BACKFILL CY 3890.0 6039.0 3.50 21,136.50 2105.515 UNCLASSIFIED EXCAVATION, CY (EV) (P) (SEE EARTHWORK SUMMARY SHEEN CY 3159.0 4053.0 4.75 19,251.75 2105.526 SELECT TOPSOIL BORROW, CY (LV) GY 4606.0 1054.0 9.25 9,749.50 2123.610 STREET SWEEPER WITH PICKUP BROOM HOUR 216.0 164.0 85.00 13,940,00 2130.501 WATER FOR DUST CONTROL M GAL 1067.0 345.0 8.00 2,760.00 2211501 AGGREGATE SURFACING, CLASS 5 (100 % CRUSHED LIMESTONE) FOR DRIVEWAYS TON 30.0 16.0 16.00 255.52 2211501 AGGREGATE BASE CL 6 FOR STREETS, DRIVEWAYS (INC. PRIV.), WALKS (INC. PRIV.) AND TRAILS TON 17700.0 29421.4 7.95 233,900.13 2212.601 AGGREGATE BASE CLASS 7 -FULL DEPTH RECLAMATION SY 54194.0 54194.0 2.10 113,807.40 2232fi03 MILL BITUMINOUS SURFACE, 1.5" DEPTH @ MINIMUM 18" WIDE LF 863.0 1237.0 1.92 2,375.04 2331.603 BITUMINOUS JOINT SAW AND SEAL LF 12500.0 12179.0 1.10 13,396.90 2340.508 TYPE 41 WEARING COURSE MIXTURE (41 WEA50055PG58-28) TON 4428.0 4557.0 34.26 156,122.82 2340.514 TYPE 32 BgSE COURSE MIXTURE (328BBS000OPG58-28) TON 6173.0 5894.5 28.60 168,583.27 2340.521 TYPE 41 BITUMINOUS MIXTURE FOR RESIDENTIAL DRIVEWAYS (41 WEA60055PG64-28) SY 4582.0 5522.0 7.54 41,635.88 2340.521 TYPE 41 BITUMINOUS MIXTURE FOR COMMERCEAL DRIVEWAYS (41 WF1>,50055PG64-28) SY 543.0 635.0 11.70 7,429.50 2340.521 TYPE 41 BITUMINOUS MIXTURE FOR DRIVEWAYS (41 WEA50055PG64-28) {PRIVATE) SY 2338.0 2338.0 7.80 18,236.40 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 2438.0 3115.0 2.34 7,289.10 2501,515 15" CORR. SMOOTH WALL HDPE PIPE APRON WI SAFETY GRATE & TYPE V GEOTEXTILE WRAP ~ 4 0 4.0 220.00 880,00 2501.515 18" CORR. SMOOTH WALL HDPE PIPE APRON WI SAFETY GRATE & TYPE V GEOTEXTILE WRAP ~ 3.0 1.0 280.00 280.00 2501.515 24" CORR_ SMOOTH WALL HDPE PIPE APRON WI SAFETY GRATE 8 TYPE V GEOTEXTILE WRAP ~ 2 O 2.0 325.00 650.00 2501.515 30"CORR. SMOOTH WALL HDPE PIPE APRON W! SAFETY GRATE & l'YPE V GEO7EX71LE WRAP ~ 1.0 1.0 750.00 750.00 2502.541 4" POLYETHYLENE CORRUGATED PERFORATED PE PIPE DRAIN W/ TYPE I GEOTEXTILE SOCK LF 332.0 342.0 4.00 1,368.00 2503.811 8" CORRUGATED SMOOTH WALL HDPE PIPE SEWER LF 202.0 212.0 15.05 3,190.60 2503.511 12"CORRUGATED SMOOTH WALL HDPE PIPE SEWER LF 6258.0 5955.0 15.75 93,791.25 2503.513 15"CORRUGATED SMOOTH WALL HDPE PIPE SEWER LF 1091.0 1607.0 14.85 23,863.95 2503.511 18" CORRUGATED SMOOTH WALL HDPE PIPE SEWER LF 2252.0 2286.0 17.OG 38,862.00 2503.511 24" CORRUGATED SMOOTH WALL HDPE PIPE SEWER LF 358.0 348.0 20.85 7,255.80 2503.511 30" CORRUGATED SMOOTH WgLL HDPE PIPE SEWER LF 155.0 155.0 31.00 4,805.00 2503,573 12"CORRUGATED SMOOTHWALL HDPE PIPE 45 DEGREE BEND EA 4.0 4.0 120.00 480.00 2503,573 12" X 12"X12"X12" CORRUGATED SMOOTHWALL HDPE CROSS EA 2.0 2.0 240.00 480.00 2503.573 12" X 12" X 12" CORRUGATED SMOOTHWALL HDPE WYE EA 2.0 3.0 240.00 720.00 2503.573 15" X 15" X 12" CORRUGATED SMOOTHWALL HDPE WYE EA 4.0 4.0 290.00 1,160.00 2503.573 18" X 18" X 12"CORRUGATED SMOOTHWALL HDPE WYE EA 1.0 1.0 329,00 320.00 2503.603 PIPE BEDDING FOR HDPE @ STREET OR pR1VEWAY CROSSING LF 2403.0 2$51.0 1.50 4,276.50 2503.602 F 8 I - e"x 4" DIP WYE, SANITARY SEWER ON EX. 8" VCP MAIN EA 4.0 3.0 985.00 2.955.00 2503.602 F & I -8"x 6" DIP WYE, SANITARY SEWER ON EX. 8" VCP MAIN EA 1.0 2.0 1,100.00 2,200.00 2503.602 REPAIR 8" VCP SANITARY SEWER MAIN AS PER PLATE 410A EA 4.0 5.0 985.00 4,925.00 2503.603 4" DIP, CLASS 53 SANITARY SEWER SERVICE LF 120.0 11$.0 73.50 8,673.00 2503.603 6"PVC, SCHEDULE 40 SANITARY SEW ER SERVICE LF 2003.0 2615.0 68.85 1$0,042.75 2503.603 PIPE BEDDENG FOR 6" PVC LF 2$1.0 1.00 0-00 2503,603 6" DIP, CLASS 53 SANITARY SEWER SERVICE LF 944.0 173.0 81.50 14,099.50 2503.603 4" DIP, CLASS 53 SANITARY SEWER SERVICE RISER PIPE LF 19.0 15.0 17.00 255.00 2503.603 6" DIP, CLASS 53 SANITARY SEWER SERVICE RISER PIPE LF 6.0 11.0 19.00 209.00 2504.602 ADJUST VALVE HOUSING, WATER EA 36.0 46.0 75.00 3,450.00 2504.602 ADJUST CURB STOP HOUSING, WATER EA 18.0 92,0 75.00 6,900.00 2504_fi02 INSTALL CURB STOP BOX COVER AS FURNISHED BY THE SAINT PAUL REGIONAL WATER SERVICES ~ 18.0 14.0 50.00 700.00 2504.602 WATER UTILITY HOLE (EXCAVATE &BACKFILL) EA 2.0 10.0 750.00 7,500.00 2504.603 WATER UTILITY MAIN TRENCH (EXCAVATE &BACKFILL) LF 3971.0 4195.0 13.35 56,003.25 2504.603 WATER UTILITY SERVICE TRENCH (EXCAVATE &BACKFILL) LF 523.0 61$.0 13.35 8,250.30 2504.604 F & I - 2" RIGfD INSULATION OVER WATER SERVICE OR NAIN SY 227.0 284.0 10.00 2,840.00 602 CONSTRUCT DRAINAGE STRUCTURE DESIGN 8"x90 CORR. 2506 , . SMOOTH WALL HDPE BEND & 12" HDPE DRAIN GRATE ~ 2 0 2.0 265.00 530.00 2506.602 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 12"x90 CORR. ~ 35 0 39 0 300 00 11 700 00 SMOOTH WALL HDPE BEND & 12" HDPE DRAIN GRATE . . . , . 2506.602 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 12" X 12" X 12" ~ 6 0 4 0 360 00 440 1 00 CORR. SMOOTH WALL HDPE TEES 12"HDPE DRAIN GRATE . . . , . 2506.602 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 15" X 15" X 12" ~ 1 0 1 0 490 00 490 00 CORR. SMOOTH WALL HDPE TEE & 12" HDPE DRAIN GRATE , . . . 2506.602 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 18" X 18" X 12" ~ 5 0 6 0 520 00 3 120 00 CORR. SMOOTH WALL HDPE TEE 8 12"HDPE DRAIN GRATE . . . , . 2506.602 CONSTRUCT DRAINAGE STRUCTURE DESIGN 15" PVC DRAIN 8 15" , HDPE DRAIN GRATE ~ 13.0 12.0 580.00 6,960.00 2506.602 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 18" PVC DRAIN & 15" ~ 2 0 3 0 630 00 1 890 00 HDPE DRAIN GRATE . . . , . 2506.662 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 24" PVG DRAIN & 75" ~ 7 0 7 0 900 00 6 300 00 HDPE DRAIN GRATE . . . , . 602 CONSTRUCT DRAINAGE STRUCTURE 2506 DESIGN 24" PVC CB & HD 25 . , FRAME W/ HIGH VELOCITY GRATE ~ 2 0 2.0 1,200.00 2,400.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 27" SURFACE DRAIN EA 2 0 1 0 750 00 750 00 W/ R-4342 STOOL CASTING . . . . 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 27" SURFACE DRAIN ~ 2 0 2 0 1 300 00 2 600 00 W/CONE GRATE TRASH RACK . , . , . 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2' x 3' BOX CB WI R- 3067-V FRAME & GRATE ~ 16.0 17.0 950.00 1Q 150.00 2506.502 CONSYRUCT DRAINAGE STRUCTURE, DESIGN 48" MH W/ R-1422- 0004 FRAME & R-2422-0009 RADIAL GRATE ~ 8 0 9.0 1,450.00 13,050.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48" CB/MH W/ R- 22 3067-V FRAME & GRATE ~ 0 22 0 1,650.00 36,300.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 54" MH 4V/ R-1a22- , 0004 FRAME & R-2422-0009 RADIAL GRATE ~ 2.0 2.0 2,100-00 4,200.00 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 60" CB W!R-3067-V ~ 1 0 2 0 2 325 00 4 650 00 FRAME 8 GRATE . . , . , . 250fi.502 CONSTRUCT DRAINAGE STRUCTURE 72" MH W! R-1422-0004 1 FRAME & R-2422-0009 RADIAL GRATE ~ .0 LO 4,700.00 4,700.00 2506.516 F&I CASTING ASSEMBLY LOW PROFILE (4") R-1422-0004 FRAME & R- 1422-A1 LID FOR SANITARY SEWER MANHOLE ~ 4.0 3.0 350.00 1,050.00 2506.516 F&I CASTING ASSEMBLY R-1422-0004 FRAME & R-2422-0009 RADIAL ~ 3 0 5 0 350 00 1 750 00 GRATE FOR STORM SEWER MANHOLE . . . , . 250fi.516 F&I CASTING ASSEMBLY R-3067-V FOR CATCH BASIN OR CATCH 1 BASINfMANHOIE ~ 0 1.0 300.00 300.00 2506.522 ADJUST FRAME AND RING CASTING FOR STORM SEWER CATCH BASIN OR CATCH BASIN/MANHOLE ~ 3.0 3.0 150.00 450.00 2506.522 ADJUST FRAME AND RING CASTING FOR STORM SEWER ~ 3 0 3 0 150 00 450 00 MANHOLE . . . . 2506.522 ADJUST FRAME AND RING CASTING FOR SANITARY SEWER ~ 50 0 51 0 150 00 7 650 00 MANHOLE . . . , . 256fi.602 RECONSTRUCT SANITARY SEWER MANHOLE EA 4.0 3.0 1,500.00 4,500.00 2506.602 CONNECT TO EXISTING DRAINAGE STRUCTURE EA 6.0 9.0 1,000.00 9,000.00 2s11.sa2 RANDOM RIPRAP, CLASS II roN 133.5 133.5 75.00 10,012.50 2511.515 GEOTEXTILE FILTER, TYPE V SY 264.0 264.0 2.00 528.00 2523.501 a" CONCRETE WALK SF 1005.0 2124.0 2.78 5,904.72 2521.501 4" CONCRETE WALK (PRIVATE) SF 225.0 179.0 2.99 535.21 2531.501 CONCRETE CURB AND GUTTER, DESIGN 0412, 8418, 8618 B62a OR LF 16601 0 18278 0 6 51 118 989 78 TRANSITION . . . , . 2531.507 CONCRETE CURB AND GUTTER, SPECIAL DESIGN -RIBBON LF 11844.0 11051.0 6.24 68.958.24 2531.501 CONCRETE CURB AND GUTTER, SPECIAL DESIGN -VALLEY LF 450 0 405 0 12 60 5 103 00 GUTTER FOR COMMERCIAL DRIVEWAY . . . , . 2531.507 6" CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL SY 2196.0 1988.0 32.55 64,709.40 2531.507 8" CONCRETE DRIVEWAY PAVEMENT, COMMERCIAL SY 103.0 38.32 0.00 2531.507 6" CONCRETE DRIVEWAY PAVEMENT, RESIDENTIAL (PRIVATE) SY 3007.0 498.0 33.60 16.732.80 2540.fi02 REINSTALL MAILBOX SUPPORT (SALVAGED) EA 160.0 145.0 68.25 9,896.25 2540.602 FURNISH 8 INSTALL MAILBOX SUPPORT (SINGLE) EA 15.0 22.0 99.75 2,194.50 2540.602 FURNISH & INSTALL MAILBOX SUPPORT (DOUBLE) EA 10.0 6.0 141.75 850.50 2557.603 INSTALL SALVAGED 72" CHAIN LINK FENCE LF 30.0 30.0 17.50 525.00 2563.601 TRAFFIC CONTROL LS 1.0 1.0 7,000.00 7,0170.00 2571.602 RAINWATER GARDEN PREPARATION EACH 127.0 121.5 500.00 60,750.D0 2577.602 ROCK INFILTRATION SUMP FOR RAINWATER GARDEN WITH TYPE TON 243 0 494 0 20 00 9 880 00 V GEOTEXTILE FABRIC . . . , . 2573.502 SILT FENCE, TYPE PREASSEMBLED LF 450.0 415.0 2.00 830.00 2573.502 53LT FENCE, TYPE HEAVY DUTY LF 1050.0 1266.0 2.00 2,532.00 2573.505 INSTALL CITY PROVIDED FLOTATION SILT CURTAIN, TYPE STILL ' LS 1.0 1 O 1 500 00 1 500 00 WATER, 2 DEPTH . , . , . 2573.530 INLET PROTECTION, TYPEA (EROSION CONTROL BARRIERS) EA 4.0 7.0 225.00 1,575.00 2573.530 INLET PROTECTION, TYPE C (FOR USE @ CB'S WI H000) EA 25.0 34.0 225.00 7,650.00 2573.530 WLET PROTECTION, TYPED (FOR USE @ FLARED ENDS) EA 1.0 1.0 500.00 500.00 2573.601 EROSION CONTROL, CONTRACTOR'S PLAN (1/2% MIN} LS 1.0 1.0 12,000.00 12,000.00 2575.502 SEED MIXTURE 608 FOR UNDERSEEDING SODDED AREAS LB 211.7 984.0 3.15 3.099.60 zs7s,5os SODDING, TYPE LAWN Sv 42336.0 43760.0 1.85 80,956.00 2575.523 EROSION CONTROL BLANKET, CATEGORY 1 (R/D) SY 82.0 57.0 4.41 251.37 2575.525 EROSION STABILIZATION BLANKET, TYPE 1 SY 82.0 76.0 4.41 335.16 2575.532 COMMERCIAL FERTILIZER, ANALYSI510.0.10 LB 1753.0 850.0 0.26 221.00 2575604 TURF ESTABLISHMENT Wf SEED MIX 60B @ 100 # /ACRE SY 2$0.0 817.0 1.57 1,439.69 Subtotal of unit pay items $2,150,199.53 CONTRACT SUMMARY Original ContractAmount $2,151,570.43 Change Order No. 1 $3,134.00 Change Order No. 2 $13,414.74 Change Order No. 3 $44,750.61 Change Order No. 4 $18,035.93 Revised Contract Amount $2,230,905.71 Subtotal of unit pay items $2,150,199.53 Change Order No. 1 $3,134.00 Change Order No. 2 $13,414.74 Change Order No. 3 $44,750.61 Change Order No. 4 $18,035.93 Total earned to date $2,229,534.81 Plus incentives $0.00 Less liquidated damages $0.00 Subtotal $ 2,229,534.81 Less previous payments $2,200,441.39 Amount due this payment $29,093.42 Contractor ~ ~~ Date ~ ~ ZU "- D Engineer Date y/z~/~~1 " CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Gladstone South Project No.: 00-03 Contractor: F.M. Frattalone The following changes shad be made in the contract documents: Unit Description Unit Quantity Price Frattalone-added pipe length, storm MH, misc curb removal, driveways added topsoil, river rock, etc., grading L.S. Jordan &Sons-sodding around driveway work, MH L.S. Frattalone Paving--.5% of bit. driveway warranty work, seal coating L.S. Original Contract: $2,151,570.43 Net Change of Prior Change Order No. 3 to No. 4 : $61,299.35 Change This Change Order: $18,035.93 Revised Contract: $2,230,905.71 Approved Recommen< Change Order No.: 4 Date: 1-20-04 Total 1 $14,970 $14,970 1 $300 $300 1 $2,765.93 $ 2,765.93 TOTAL $18,035.93 Agreed to by Contractor by ~-~~~_~~_ Its Pl~i~ f ,/~I~:-~us,e,~ - Title J,, ;;~`~ q~F ^n~l ~Kt ~ ~ ~KKt ~ AVE. ~~„ Q i3URKE r~ ~>>I/~ ~G NT • c~~ ~ ELDR IDLE AVE. (Ir ~~~ ~N. ~ J ~ ~- _ ~ John Glenn ~ ~ l i// p,VE.iI Q i ! BELMONT ~ W. I ~ ° ~~ LL ~~~~;AVE.~ ~ I~KILLMAN~II AV~ w~', .HARRIS AV ~ I ~ ~/~ ',AVE ; ~ I ~ ~ cn I I ' ~ Q ~Il ROSEW00 i z ~_.--~ i ~ ~ !. Robinhood ~. ~ ROSEWOOD, o', ~R\_ Yp~~ ivzi C~ I ~ mark R~ ~_ ~V~ ~ AVE. S ~ J I ~ z i ~~ Q~ ~~. ~ Z ~I~ ~' 0~ ~~~ ~~~ ~j~ ~~ Flicek Q w i~ I ~ ~ ~ Park 4--11 Z I i Q ~ III ~ D_~,~ ~' ~~I ~i~i~~ ER ST AVE. ~~, i~ i ~I ~'i I~ /~ AVE. u~i v~i g i ~ i ~'•,~'', ! ! ~ F-- Gloster m UMM ER AV E. v~ w i~ ~ ~~,SU~1.MM~~J~AVE. ~I Park ~ ~ ~~ FRISBIE AVE. ' v Q Q ' wPaek d~`~~~ ~ = m ~ i ~~--RIP ~Y ~~A E. ~ ° z ,,- ~ ~ o~~' '~ ~~ ~ ~ -~ G~~. Wakefield.' ~ ~ ~~~~~ ~ Q G ~ ~~ A ~ ~~' ~~~ ~ I ~ ~n ~ CIO m q ~~~ ~~'~' z z ~ z~ ~~PHI'~A AVE ~ ~ ~ ~ w ~ 4- z ~ z ~v i, ~ ~' ~ g ~ ~Iw PRICE P~~i ~' ~ ~ c~ - a I a z ~Q Q ~ 0 III i w m LARP TEUR 11 , LAVE. (~; `~ ~~~nn -~-~~ Project location no scale Exhibit 1 Project Location Gladstone South Neighborhood Streets 00-03 1 I Agenda K-4 MEMORANDUM TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: February 2, 2004 for the February 9, 2004 City Council Meeting SUBJECT: Maplewood Nature Center Interpretive Exhibits Introduction The Maplewood Nature Center was constructed in 1979 and will be celebrating its 25tH anniversary in September. The nature center is 40 acres and receives over 20,000 visitors on an annual basis. The nature center has experienced a number of improvements to the grounds and to the building, as well as expansion of the existing building since its inception. One area that has remained the same is the interpretive exhibits. The interpretive exhibits are scheduled for renovation in 2004. Background The Maplewood Nature Center opened to the public in 1979 and has become an integral part of the Maplewood Parks and Recreation Department during the past 25 years. The nature center serves thousands of school children, walk-in visitors, 3M luncheons, and weekly birthday parties. In addition to the extensive trail use, the nature center staff offer hundreds of nature interpretive programs to increase awareness of the environment and importance of nature conservation and land stewardship. Nature center staff is also responsible for managing the city's open space program The nature center exhibits have focused on dioramas and touch and feel tables, along with live animals to communicate the nature center's story. The nature center exhibits are scheduled to be upgraded in 2004. The new exhibits will be more interactive and relate to current environmental issues focusing on water quality, storm water management, pond water quality and the importance of conservation. The proposed budget for the nature center upgrade is $90,000. The city has been fortunate to receive two $20,000 grants for the project. The first grant was received from the Watershed District and the second is from the Conservation Partners and Environmental Partnerships. Both grants are for $20,000. In 2007 the city has budgeted capital improvement funds of $50,000 from P.A.C. monies to complete the $90,000 budget. Due to the grant receipts, staff is recommending the project be moved up three years. There are adequate P.A.C. monies for 2004 to complete the project. Staff is requesting three actions from the city council: Establishment of the nature center interpretive exhibit budget of $90,000 based on: a. Acceptance of the $20,000 grant from the Conservation Partners and Environmental Partnerships (includes adoption of the enclosed resolution permitting the city to serve as a legal sponsor of the Environmental Partnerships Grant Program Agreement EP04-3.03.) b. Acceptance of the Ramsey-Washington Metro Watershed District grant in the amount of $20,000 for the nature center interpretive exhibits. c. Move 2007 budget project to 2004 with $50,000 in P.A.C. funds for the development of nature center exhibits. There are currently adequate monies in the P.A.C. fund for this $50,000 transfer. Recommendation Staff recommends that the city council approve in concept the development of new, interactive exhibits at the Maplewood Nature Center and establish a $90,000 budget. The city council should adopt the resolution declaring the city a legal sponsor for the Environmental Partnerships Grant Program and accept a $20,000 grant from the Ramsey-/Washington Metro Watershed District. Furthermore, the finance director is authorized to make a budget transfer of $50,000 from the P.A.C. fund to the 2004 capital improvement plan for the nature center exhibit project. kh~exhibits.naturecenter 2 EXHIBIT A CITY OF MAPLEWOOD CAPITAL IMPROVEMENT PLAN 2005 - 2009 PROJECT TITLE: Nature Center TOTAL COST: $50,000 PROJECT NUMBER: pR05.010 PROJECT CATEGORY: parks DESCRIPTION: Renovation of the Nature Center interior JUSTIFICATION: The Maplewood Nature Center main facility was constructed in 1978. During the past twenty-five years the main structure has not had any interior improvements. The focus of the Nature Center has been changed in the last year to develop more walking tours and become more user friendly. The intent of this project would be to transform the interior of the Nature Center into a working environment and/or model of a wetland or pond to include interactive displays and murals. In addition, we would incorporate taxidermy mounts into habitat exhibits, which would replace the old carpet which has worn out. The cost estimate is based on a turnkey operation from concept to installation by graphic and interior design professionals. PROJECT COSTS AND FUNDING SOURCES BY YEARS: Project Funding Prior Source Years 2005 2006 2007 2008 2009 Total Park Development 50,000 $50,000 Fund PROJECT COSTS PROJECT STARTING DATE: May 2007 Preliminaries $5,000 Land Acquisition PROJECT COMPLETION DATE: August 2007 Construction Equipment and Other 45 000 NEIGHBORHOOD: #09 -Beaver Lake Total $50,000 Conservation Partners and Environmental Partnerships Applicant Resolution BE TT RESOLVED that the City of Maplewood act as the legal sponsor for the Enviromental Partnerships Grant Program Agreement EP04-3.03. BE IT FURTHER RESOLVED that the City of Maplewood has the financial capability to meet the match requirement and ensure adequate completion of the project and certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that (Title of the authorized representative) is hereby authorized to execute the Enviromental Partnerships Grant Agreement EP04-3.03 necessary to implement the project on behalf of the Maplewood. I CERTIFY THAT the above resolution was adopted by the of the City of Maplewood (Board, City Council, etc.) on (date) SIGNED: (Title and date) WITNESSED: (Title and date) Project Detail Sheet Recipient: City of Maplewood Grant ID EP04-3.03 Interpretive Exhibits Grant Award $20,000 Project Description: Renovate existing indoor exhibits and create outdoor interpretive exhibits at the nature center to educate public about wetland ecology, stormwater runoff and watershed protection. Project Components Estimated Total Cost Concept design plan 5,340 Exhibit text and preparation 4,140 Exhibit production and installation 30,520 Total Cost 40,000 Notes /Conditions: Financial assistance from the Trust Fund for this project should be acknowledged by a sign at the site and on any publications produced by this project. Maplewood Nature Center Split Rock Studios 2659 7TH St E 2071 Gateway Blvd. Maplewood, MN 55119-3815 Arden Hills, MN 55112 Phone (651) 738-9383 ~~~ Phone: 651-631-2211 1 ~ ~ SpIIt flUfl( StlIl11US MUSEUM aOFFITTfRS Fax: 651-631-0707 ~I,~u~< www.SplitRockStudios.com 8-Jan-04 Estimate Page 1 of 6 Description: Re: Exhibit Refurbishment Split Rock Studios proposes to furnish the following: 1 Design -Development and Design Design and development of exhibits for the Maplewood Nature Center. This would include concept design, final design, engineering, and exhibit text writing. Currently this estimate is based on a total contract value of $90,000. 2 Overall -Exhibit Hall Painting (by MNC) To refresh and repair walls and hallways, the Visitor Center will receive fresh paint and new colors. SRS to work with center to develop overall color pallet for the center during Design and Development to be purchased and applied by city. This item is not part of the exhibit budget. (Rough ballpark estimate for painting based on 3500 SF = $3,000.00) 3 Overall -Exhibit Hall Carpet (by MNC) SRS to work with center to develop a tri-color scheme for new carpeting for the exhibit and demonstration hall suggests pond, edge, and upland communities. This item to be purchased and applied by city. This item is not part of the exhibit budget. (Rough ballpark estimate for painting based on 800 SF = $4,000.00) 4 Overall -Taxidermy Specimens SRS will deal with specific mounts in each area. Please note that MNC will need to provide any new specimens for taxidermy with USF&W documentation for SRS to handle any of these items. 5 Lobby -Orientation Panel This large graphic panel orients visitors to the facility and to the Neighborhood Preserves. A key exhibit theme, the value of nature and natural areas, is introduced, as well as the green heron mascot that will appear in other graphics. Overall size of this graphic is 72 x 36, quantity = 1. This graphic will be a lambda print with painted frame. 6 Lobby -Graphic Panel with Ledge This wall-mounted graphic with ledge will offer MNC an opportunity to interpret changing topics, such as open-space restoration, seasonal wildlife watching tips, or new projects and programs. Overall size is 36 x 36, quantity = 1. Proposal printed: 1/8/2004 8:34 AM Maplewood Nature Center Split Rock Studios 2659 7TH St E 2071 Gateway Blvd. Maplewood, MN 55119-3815 Arden Hills, MN 55112 Phone (651) 738-9383 K~~ Phone: 651-631-2211 ~~~ `c Spllt RO(I( StudIOS MUSEUn OUTFITTERS ''~I~~, Fax: 651-631-0707 www.SplitRockStudios.com 8-Jan-04 Estimate Page 4 of 6 20 Amphitheater -Oak Community Display MNC will provide a small log or snag for SRS to mount the client-supplied taxidermy. Items mounted in this snag include the mouse or chipmunk. Note: there is no lighting inside this tree. 22 Amphitheater -Crawl-through Log SRS will fabricate athree-dimensional crawl-though log for smaller children. Overall size is 60 x 24, quantity = 1. SRS will incorporate a small bench into the design of this log as well as glove boxes and touch and see collections. Items that are located in the glove box /touch-and-see collection to be supplied by MNC. 23 Amphitheater -Big Idea Wall SRS will provide frames and graphic output for the "Big Idea Wall". Items such as artwork, photographs, visitors' art, mounted specimens, quotations, and questions will be framed in gilded frames and hung in this area of the exhibit hall. Various sizes (no larger than 24 x 30), quantity = 10. 24 Amphitheater -Client-supplied Items MNC will be responsible for: Pond life pillows and sit-upon pads in the demonstration area, puppets for the puppet theater, new children's reading area with bookshelf near the window, nature-themed benches or chairs, and terrariums in this area. 25 Outdoor -Signage: (24 x 18) Enhanced exterior trail signage to complements and enhances indoor exhibit themes. Overall size is 24 x 18, quantity = 2. This pricing includes a powder coated metal frame. 26 Outdoor -Signage: (18 x 12) This pricing is for additional exterior trait signage. Overall size is 18 x 12, quantity = 10. This pricing includes a powder coated metal frame. 27 Outdoor -Demonstration Exhibits: (By MNC) These exhibits will help visitors understand watershed dynamics, reduce pollution, boost water quality, and have a better yard to boot. Possibilities include ahome-scale rain garden, a native plant landscape transformation, arain barrel runoff collection system, a working compost pile, and a field guide to pervious and impervious surfaces. All these programming opportunities to be provided by MNC. Proposal printed: 1/8/2004 8:45 AM Maplewood Nature Center Split Rock Studios 2659 7TH St E 2071 Gateway Blvd. Maplewood, MN 55119-3815 Arden Hills, MN 55112 Phone (651) 738-9383 ~~~ Phone: 651-631-2211 ~~• `~ SpIIt flU(I( St0aIUS MUSEUM OUTFITTERS i?I~~F Fax: 651-631-0707 1 www.SplitRockStudios.com 8-Jan-04 Estimate Page 2 of 6 7 Lobby -Custom Lobby Seating SRS will provide custom seating and shelving located near the lobby window. Overall size is 60 x 16, quantity = 1. This item will be painted with a display ledge underneath for client-supplied reading materials. 8 Lobby - Themed Entry SRS will provide a themed frame around the door to welcome visitors to the exhibit and program hall. This will wrap around a standard 3'-0" door. 9 Lobby -Client Supplied Items MNC will be responsible for providing: visitor center sign on the front door, trail-style wooden signs which serve as an informal building directory, other nature-themed benches, stools, beanbag chairs, and pillows in the front lobby, the "What's Growing On Outside?" bulletin board of seasonal plant specimens, the other information bulletin board, and literature racks in this area. (Rough ballpark estimate for buy-out lit racks are $200-$1,200) 10 Front Hallway -Large-format Aerial Photo Visitors can look for their homes and other landmarks on alarge-format aerial photo of Maplewood. Overall size of this graphic is 72 x 36, quantity = 1. Supporting graphic materials (such as small panels, reading cards, or flipbooks) could contribute historical perspective on land-use, watershed dynamics, sprawl issues, and the value of Neighborhood Preserves. These items are not currently included in this pricing. 11 Front Hallway -Neighborhood Preserve photographs and taxidermy SRS will arrange, clean, and hang the client-supplied taxidermy and existing photos in the hallway. These taxidermied specimens will be labeled to reflect fun facts about "coats" of fur, hide, skin, scales, and feathers. Currently there is an allowance in this area for 10 specimens. 12 Front Hallway -Client-supplied items MNC will be responsible for moving and re-mounting the coat rack in this area. 13 Back Hallway -Client-supplied items MNC will provide new text and laminated images to "spruce up" the electronic match game, mounting of the existing "changing Gallery" bulletin board in this back hallway, and the existing bird station including field guides, bird list, and binoculars. Proposal printed: 1/8/2004 8:34 AM Maplewood Nature Center Split Rock Studios 2659 7TH St E 2071 Gateway Blvd. Maplewood, MN 55119-3815 Arden Hills, MN 55112 Phone (651) 738-9383 ~~' ~~ Phone: 651-631-2211 Spllt ROfk StudlOi MUSEUM OUTFITTERS Fax: 651-631-0707 '~,~~a www. SplitRockStudios.com 8-Jan-04 Estimate Page 3 of 6 14 Amphitheater -Green Heron Pond /Natural Communities Facade This item includes the painted wooden cut-outs that form a scenic frame for the revamped presentation area. Overall size is 18' x 8', quantity = 1. This area will include multiple layers of trees, cattails, reeds, goose, and water. The lower portion of the facade will be covered in Eurotex carpet to facilitate astick-on activity where visitors will match various plants and animals to their habitats and taxidermied specimens will be integrated into the facade. Also included in this estimate is the flip-up lilypad storage shelves (x2), and the Muskrat-Prep area for programmers (with taxidermied muskrat). SRS will utilize the existing dry-erase board and pull-down projection screen in this area. 15 Amphitheater -Pull-down map of the Nature Center SRS to provide alarge-format map of the nature center and surrounds on a retractable screen. Overall size is 72 x 48, quantity = 1. SRS currently plans on using the same imagery that is used in the front hallway aerial map to save on acquisition costs. 16 Amphitheater -Puppet Theater Inspired by the Visitor Center's lively puppet shows, visitors can perform their own ecological dramas and comedies in a smaller, durable visitors' puppet theater. Overall size is 48 x 64, quantity = 1. This item will hinge out from the wall for visitors to use. MNC to provide puppets 17 Amphitheater -Audio Station SRS will provide an audio station and casework where visitors could identify up to six bird calls. Overall size is 24 x 24 x 30, quantity = 1. 18 Amphitheater - "Water Whiz" Watershed Interactive This exhibit's green heron mascot invites visitors to become a Water Whiz. Overall size of this graphic is 72 x 36, quantity = 1. Interactive features on this large graphic panel could include: riddles, puzzles, flip doors, sliders, or a match games that challenge children and adults to test their knowledge of the water cycle, watershed dynamics, and water pollution. Currently there is a placeholder for the interactives on this panel. 19 Amphitheater -Action Station SRS is responsible for the desk/casework for the Action Station. Overall size is 60 x 24, quantity one. Also included is an interpretive graphic panel above this station (60 x 36). MNC will be responsible for the educational programming opportunities at this station (such as the paper-punch checklist or take home items) as well as the computer hardware /software /licensing from Hamline University. Proposal printed: 1/8/2004 834 AM Maplewood Nature Center Split Rock Studios 2659 7TH St E 2071 Gateway Blvd. Maplewood, MN 55119-3815 Arden Hills, MN 55112 Phone (651) 738-9383 ~~~ Phone: 651-631-2211 ~• `t Split Rock Studios MUSEUM OurFlneas ~il,,~~~ Fax: 651-631-0707 www.SplitRockStudios.com 8-Jan-04 Estimate Page 5 of 6 28 Shipping Estimated shipping charges from SRS to MNC. Currently all installation charges are estimated into each line item. 29 Additional -Prop Contingency Estimated contingency needed to purchase props, furniture, etc. 30 Additional -Additional Interior Graphics (x6) Additional graphic panels located throughout the exhibit. Overall size is 12 x 18, quantity = 6 Proposal printed: 1/8/2004 8:34 AM Maplewood Nature Center Split Rock Studios 2659 7TH St E 2071 Gateway Blvd. Maplewood, MN 55119-3815 Arden Hills, MN 55112 Phone (651) 738-9383 ~~~ .~ Spllt RO(k Stut110S MusfuMOurFITTfRS Phone: 651-631-2211 ~' ,~~. Fax: 651-631-0707 www.SplitRockStudios.com 8-Jan-04 Estimate Page 6 of 6 Price Summary -Phase One: Design -Development and Design $24,000 Design -Engineering $2,720 Overall -Exhibit Hall Painting (by MNC) (estimated) $3,000 Overall -Exhibit Hall Carpet (by MNC) (estimated) $4,000 Overall -Prop Contingency Cby NvvC~ $2,000 Lobby -Orientation Panel $2,766 Front Hallway -Neighborhood Preserve photographs and taxidermy $1,910 Amphitheater -Green Heron Pond /Natural Communities Facade $31,212 Amphitheater -Puppet Theater $2,145 Amphitheater -Action Station $5,915 Amphitheater -Big Idea Wall $6,027 Outdoor -Signage: (24 x 18) $5,651 Shipping $4,000 Total Price $95,345 Price Summary -Other exhibit elements: Overall -Taxidermy Specimens $0 Lobby -Graphic Panel with Ledge $2,639 Lobby -Custom Lobby Seating $3,175 Lobby - Themed Entry $2,660 Lobby -Client Supplied Items $0 Front Hallway -Large-format Aerial Photo $6,670 Front Hallway -Client-supplied items $0 Back Hallway -Client-supplied items $0 Amphitheater -Pull-down map of the Nature Center $5,800 Amphitheater -Audio Station $10,299 Amphitheater - "Water Whiz" Watershed Interactive $14,851 Amphitheater -Oak Community Display $1,981 Amphitheater -Crawl-through Log $11,950 Amphitheater -Client-supplied Items $0 Outdoor -Signage: (18 x 12) (x10) - $15,468 Outdoor -Demonstration Exhibits: (By MNC) $0 Additional -Additional Interior Graphics (x6) $11,048 Proposal printed: 1/8/2004 8:44 AM 0 ~ ~,8 ~ Da / ~~ ~ oa m m N 2 D ~~ m OX Hm m ~~ ~m m ~~ ~~ 6 ~ ~ m o - s g ~ ~ m~ m ~ m m m m n_ m m n n~ ~ x ~ C ~ ~~ ~ ~ ~ ~ 7 "G ^ J ~ 0 \ / F ~~ « ~ _ ~ ~ ~ ~ Cfl ~ fQ S ~ ~ ~ ~ ~ ~ • ~ 1 ~/1 i ~f G d 0 ~ ,T, 7 ~'~~ C O o~~ ~V 3 w ~ c w ~' ~ F o N Z $ ° ~~t ~ _ v ~ ~ ~ ~ N d ..+ D n s m O m m ~ msa 3m Nm ~.. A 0 F ~N 8~' ~~ ~m b ~~ ~~ ~~ m~ ~~ Ha ~~ ad_ F 0 ~0 ~ ~'-7 ~ ~ V 1 3 `J G ~D U m ~~ ~~O ~~ ~~ ~m_ ~C Q ~ ~ F ! ~~ 1 O I m 0 £ ~ 'i ~' fp a D ~ :m ~~ m ~ p~ a I 9 f z 0 c 0 ~a .~~' oo o ~~ ~N ®~ ~v r r 0 ~m Op o ~~ O ~~ ~m ~f a ~m 'o _; m~ .H Agenda K5 MEMORANDUM TO: City Manager 1Ar , FROM: Melinda Coleman IVY SUBJECT: Legacy Village Development Agreement- Amendments DATE: February 4, 2004 INFORMATION Attached for your review and approvals are two documents: a Special Assessment Agreement with Town and Country, the developer of the for- sale townhomes in Legacy Village, and an amendment to the overall Development Agreement relating to the Legacy Village Project. In addition to the two documents, a memorandum from Dan Cole at Briggs and Morgan, is attached that describes the purpose for the assessment agreement and the changes to the development agreement. Mr. Cole has been our legal counsel on this project along with Mary Ippel at Briggs, and Paul Steinman from Springsted. All three have reviewed the documents and recommend that the city approve them. Once these documents are approved, Town and Country will purchase the property from Hartford. RECOMMENDATION Approve the Special Assessment Agreement for the Town and Country Development and the Development Agreement with Hartford as presented. 2200 FIRST NATIONAL BANK BUILDING 332 MINNESOTA STREET SAINT PAUL, MWNESOTA 55101 TELEPHONE (651) 808-6600 BRIGGS AND M O R GAN FACSIMILE (651) 808-6450 PROFESSIONAL ASSOCCATION WRITERS DIRECT DIAL (651) 808-6617 WRITER'S E-MAIL dcole@briggs.com February 2, 2004 VIA E-MAIL MELINDA.COLEMAN(a~CLMAPI:,EWOOD.MN.US Melinda Coleman/Planning/Community Development Director City of Maplewood Maplewood City Hall 1830 East County Road B Maplewood, MN SS109-2797 Re: City of MaplewoodlLegacy Village Client/Matter No. 4762.153 Dear Melinda: Following up on our conversations enclosed are the following: 1. Clean and redlined versions of the Escrow Agreement relating to the Town and County closing. This Agreement is needed because, although Town and County will become the owner of the Property, it will not be pulling a building permit for some period of time. Under the Master Development Agreement, the obligation for the City and the Master Developer to pay off special assessments does not occur until City has approved the financing for improvements and a building permit has issued. Once the City receives a letter from Town and Country's lender indicating that there are sufficient funds for the Project and a building permit is issued, this first escrow will break and the escrow that is described on Exhibit A of the first escrow will go into effect. The second escrow is the more typical "pending assessments" escrow. Some of the assessments have also been levied and therefore, they will be immediately paid after the first escrow breaks. As to any pending assessments, the money will actually go into the second escrow and be paid out as the assessments are levied. As to Phase I (but not the other Phases} 47.384% of the City funds will be used to pay levied assessments and 52.616% of the Master Developer's funds will be used to pay levied assessments. Clean and redlined versions of a First Amendment to the Master Development Agreement. This Amendment covers three items: 1614385v1 MINNEAPOLIS OFFTC~. • TDS CENTER• WWW.BRIGGS.COM MEMBER - LEx MUNDI, A GLOBAL ASSOQATION OF INDEPENDENT LAW FIRMS 2 BRIGGS AND MORGAN Melinda Coleman/Planning/Community Development Director February 2, 2004 Page 2 (a) The percentage of assessments for Phase II through completion that the City will pay has been increased to 67.414% from 47%. As I explained earlier, this is consistent with the agreement of the Parties. The 47% that was originally used did not take into account that the assessments on Phase I have already been paid from other funds. (b) To make it clear that, if the total assessments on the Project Property (exclusive of Phase I) are less than $4,284,009.00, all Phases have been developed, City is obligated to repay the entire $2,888,000.00 under the Note and not just a percentage. In other words, if after Phase I, the total amount of $2,284,009.00 was reduced by $20,000.00 and only the percentages were used, the City would not repay the total $2,888,000.00. This language makes it clear that in connection with the last Phase, the City will pay any shortfall. (c) The Master Development Agreement has some provisions relating to what was called Outlot I of the proposed plat which is an open space/play area near the townhouse project. Apparently, the legal description of that property has now changed and the Master Developer will convey the Property to the City for park and open space purposes. The City has agreed to construct the improvements needed at City cost. This language needs to be carefully reviewed to make sure that it accurately sets forth the City's position at this time. After you have had a chance to review these matters, please let me know if you have any questions or changes. I am sending copies of this to Bill Griffith and Bill Cosgriff and the City reserves the right to make changes once the City has had an opportunity to review these latest drafts. Si rely yo , Daniel J. Col , Jr. DJC/wmf Attachment cc: William C. Griffith William J. Cosgriff Mary L. Ippel Jennifer S. Boulton 1G14385vI 3 SPECIAL ASSESSMENTS ESCROW AGREEMENT THIS SPECIAL ASSESSMENTS ESCROW AGREEMENT ("Agreement") is made and entered into this day of February, 2004, by and between TOWN & COUNTRY HOMES, INC., a Minnesota corporation ("T & C"); STEWART TITLE OF MINNESOTA, INC., a Minnesota corporation ("Stewart"); and CITY OF MAPLEWOOD, MINNESOTA, a Minnesota statutory city ("City"). RECITALS A. Legacy Holdings-MW, LLC, a Minnesota limited liability company ("Legacy") and the City entered into the Development Agreement relating to the Legacy Village Project, City of Maplewood, Minnesota effective September 8, 2003 and the First Amendment to Development Agreement effective February , 2004 ("Development Agreement"). B. Outlot H (For Sale Townhomes) described on Exhibit F of the Development Agreement has subsequently been platted as Lot 3, Block 1, Legacy Village of Maplewood, Minnesota (the "Property"). C. Legacy and T & C entered into a Purchase Agreement effective July 7, 2003 as amended by First Amendment to Purchase Agreement effective as of November 13, 2003 and as amended by Second Amendment to Purchase Agreement effective as of February , 2004 for the sale of the Property by Legacy to T & C. D. Concurrent with the execution of this Agreement, Legacy has conveyed the Property to T & C. E. There are assessments levied or pending with respect to the Property as described on Exhibit F of the Development Agreement in the amount of $1,924,700. $549,019 (Kennard Street) has been levied against the Property and $1,375,681 (Remaining Projects) is pending against the Property. F. Section 6.1 of the Development Agreement provides that the City will pay $912,000 (47.384%) of the $1,924,700 of assessments levied against the Property at such time as the requirements of Section 6.1 of the Development Agreement have been fulfilled. As to the building permit requirements, T&C anticipates that such building permits will be issued within one hundred twenty (120) days of the date of this Agreement. G. As provided in the Development Agreement, the maximum amount of assessments against the Property will be $1,924,700 and the amount to be paid by the City is a fixed amount of $912,000. The maximum amount to be paid by Legacy is $1,012,700 (52.616% of $1,924,700). If the amount levied is less than $1,924,700, the difference shall be refunded to Legacy. H. Legacy and T & C are desirous of consummating the sale and purchase at this time, subject to the terms and conditions hereinafter set forth. i6ioaia~~ I, 4 NOW, THEREFORE, in consideration of the foregoing and the terms and conditions hereinafter set forth, T & C, the City and Stewart agree as follows: 1. Concurrent with the execution of this Agreement, Legacy has deposited in escrow with Stewart the sum of $1,012,700, the receipt of which is hereby acknowledged by Stewart, to be used to pay assessments as levied as set forth in Recital G above. 2. Stewart agrees to hold the $1,012,700 until it receives written notice from the City that the terms of Section 6.1 of the Development Agreement have been fulfilled. If all of the assessments described on Exhibit F of the Development Agreement have been levied, then Stewart shall disburse the $1,012,700, together with interest accrued thereon, as follows: (a) to the Ramsey County Finance Department -payment in full of the assessments; and (b) to Legacy Holding-MW, LLC, 12100 Singletree Lane, Suite 101, Eden Prairie, Minnesota 55344-7933 -the balance thereof, if any. The City shall credit the assessments pursuant to Section 6.1 of the Development Agreement. If all of the assessments have not been levied, then the $1,012,700 plus any accrued interest thereon shall be transferred to an escrow pursuant to Section 4 herein. The City shall deposit with Stewart $912,000 in the escrow pursuant to Section 4 herein. Pursuant to the terms of the Escrow Agreement described in Section 4 herein, when the assessments have been levied, the assessments shall be paid pursuant to the terms of such Escrow Agreement. 3. The City is executing this Agreement for the following purposes only: (a) to affirm that, subject to the terms of the Development Agreement, it has no interest in the $1,012,700; (b) to affirm that Section 6.1 of the Development Agreement is in full force and effect as to the Property; (c) to affirm that Legacy is not in default under the Development Agreement as to the Property; (d) to affirm that the City will notify Stewart when all of the assessments have been levied; and (e) to affirm its obligations under Section 6.1 of the Development Agreement as to the Property. 4. This Agreement shall terminate upon the release of the $1,012,700 pursuant to Section 2 herein or the transfer of the $1,012,700 and the $912,000 to Stewart as provided in the next sentence and the performance by the City under Section 6.1 of the Development Agreement. If any assessments are pending at the date of termination of this Agreement, Stewart shall hold 1610418v7 2, 5 the $912,000 and $1,012,700 pursuant to the Escrow Agreement For Pending Assessments ("Escrow Agreement") attached hereto as EXHIBIT A and made a part hereof. 5. Stewart's escrow service fee is $ receipt of which is hereby acknowledged. 6. The acceptance by Stewart of its duties under this Agreement is subject to the following terms and conditions, which all parties to this Agreement hereby agree shall govern and control with respect to the rights, duties, liabilities and immunities of Stewart. (a) Stewart is not a party to and is not bound by, any agreement which may be evidenced by or arise out of the foregoing escrow instructions, other than expressly therein set forth. (b) Stewart shall be protected in acting upon any written notice, request, waiver, consent, receipt or other paper or document which Stewart in good faith believes to be genuine and what it purports to be. (c) Stewart shall not be liable for any error of judgment, or for any act done or step taken or admitted by it in good faith, or for any mistake of fact or law, or for anything for which it may do or refrain from doing in connection therewith, except its own misconduct. T & C shall indemnify and agree to pay Stewart for any claims or expenses arising out of this Agreement, including court costs and reasonable attorneys' fees. 7. This Agreement shall be binding upon and inure to the benefit of the parties, their successors and assigns. 8. This Agreement shall be governed by the laws of the State of Minnesota. 9. No rescission of this Agreement or modification of its terms shall be effective without the written consent of the undersigned parties. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. TOWN & COUNTRY HOMES, INC. CITY OF MAPLEWOOD, MINNESOTA a Minnesota corporation a Minnesota statutory city By: By: Its: By: Its: Its: 1610418v7 3, 6 STEWART TITLE OF MINNESOTA, INC. a Minnesota corporation By: Its: 1610418v7 4. EXHIBIT A STEWART TITLE OF MINNESOTA, INC. 1600 West 82nd Street, Suite 100 Bloomington, MN 55431 Phone (952) 888-6353 Fax (952) 885-5744 www.stewart.com ESCROW AGREEMENT FOR PENDING ASSESSMENTS RE: Property Address: Lot 3, Block 1, Legacy Village of Maplewood, Minnesota (the "Property") Property ID No.: Not Available Escrow File No.: 0370009359 Date: , 2004 1. It is agreed by and between Town & Country Homes, Inc. ("T & C") and the City of Maplewood, Minnesota (the "City") that $1,924,700 will be held in escrow by Stewart Title of Minnesota, Inc. ("Stewart") for payment of levied and pending assessments against said Property. 2. Stewart agrees to hold the $1,924,700 until it receives from time to time written notice from the City that the assessments described in Exhibit F of the Development Agreement effective September 8, 2003 and the First Amendment to Development Agreement effective February , 2004 (the "Development Agreement") have been levied. Immediately thereupon, Stewart shall disburse the assessed amounts on the 47.384%/52.616% ratio described in Section 3 herein, as follows: (a) to the Ramsey County Finance Department -payment in full of the assessments; and (b) to Legacy Holding-MW, LLC at 12100 Singletree Lane, Suite 101, Eden Prairie, Minnesota 55344-7933 -the balance thereof, if any. 3. The parties acknowledge that levied assessments shall be paid as soon as levied. The parties acknowledge that the Kennard Street assessment of $549,019 shall be paid upon execution of this Agreement with 47.384% from the $912,000 and 52.616% from the $1,012,700. If any Remaining Projects have been levied at the execution of this Agreement, they also shall be paid immediately on the same 47.384%/52.616% ratio. 4. This Agreement shall terminate upon payment in full pursuant to the preceding paragraph. i6ioais~~ A-1. 8 5. Stewart's escrow service fee is $ acknowledged. receipt of which is hereby 6. The acceptance by Stewart of its duties under this Agreement is subject to the following terms and conditions, which all parties to this Agreement hereby agree shall govern and control with respect to the rights, duties, liabilities and immunities of Stewart. 7. This Agreement shall be binding upon and inure to the benefit of the parties, their successors and assigns. 8. This Agreement shall be governed by the laws of the State of Minnesota. 9. No rescission of this Agreement or modification of its terms shall be effective without the written consent of the undersigned parties. (a) Stewart is not a party to and is not bound by, any agreement which may be evidenced by or arise out of the foregoing escrow instructions, other than expressly therein set forth. (b) Stewart shall be protected in acting upon any written notice, request, waiver, consent, receipt or other paper or document which Stewart in good faith believes to be genuine and what it purports to be. (c) Stewart shall not be liable for any error of judgment, or for any act done or step taken or admitted by it in good faith, or for any mistake of fact or law, or for anything for which it may do or refrain from doing in connection therewith, except its own misconduct. T & C shall indemnify and agree to pay Stewart for any claims or expenses arising out of this Agreement, including court costs and reasonable attorneys' fees. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. TOWN & COUNTRY HOMES, INC. a Minnesota corporation By: Its: CITY OF MAPLEWOOD, MINNESOTA a Minnesota statutory city By: Its: By: _ Its: 1610418v7 A-2, 9 STEWART TITLE OF MINNESOTA, INC. a Minnesota corporation By: Its: 1610418v7 A-3. 10 DRAFT FIRST AMENDMENT TO DEVELOPMENT AGREEMENT RELATING TO THE LEGACY VILLAGE PROJECT CITY OF MAPLEWOOD, MINNESOTA AND LEGACY HOLDINGS-MW LLC Effective Date: , 2004 ~2~~2 1610331vdoc RED V4 TO V2; 2/2/04 11 DRAFT FIRST AMENDMENT TO DEVELOPMENT AGREEMENT THIS FIRST AMENDMENT TO DEVELOPMENT. AGREEMENT ("First Amendment") is made and entered into this day of , 2004, by and between the CITY OF MAPLEWOOD, MINNESOTA, a Minnesota statutory city ("City") and LEGACY HOLDINGS-MW LLC, a Minnesota limited liability company (the "Master Developer"). I RECITALS 1.1 The Effective Date of the First Amendment is , 2004. 1.2 The Parties to this First Amendment are the CITY OF MAPLEWOOD, MINNESOTA, a Minnesota statutory city and LEGACY HOLDINGS-MW LLC, a Minnesota limited liability company. 1.3 The City and the Master Developer have heretofore entered into a Development Agreement dated as of September 8, 2003 (the "Development Agreement"); 1.4 Any defined terms in the Development Agreement will have the same meaning as in this First Amendment unless stated otherwise. 1~ ~:S--The Parties have determined that a reference in Section 6.2(e) of the Development Agreement to "47%" is incorrect and that such percentage should be "67:~I~67.414%" because after special assessments relating to Phase I have been paid by the City and Master Developer or Successor Developer, the approximate remaining amount of special assessments, pending or levied, will be $4,284,009.00. Since City has agreed to pay ~p-to $2,888,000.00 of special assessments, pending or levied against the remaining Phases in the Project under the terms and conditions as set forth in Section 6.2(e)_and nLrs~ant to the Acceccment h d ~l a a h d h r o a" xhibi F", such amount is equal to 6'~:~4I-b of the approximate total unpaid pending and levied special assessments rather than 47%. LZ 1E:6--The Parties have determined that the language in Section 6.2(e) of the Development Agreement also raises a question about how much the City would be required to pay on the Note if the total amount of the special assessments pending or levied is less than $4,284,009.00. The Parties have agreed to add language to Section 6.2(e) of the Development >E2~2 1610331vdoc RED V4 TO V2; 2/2/04 12 DRAFT Agreement indicating that, if the payment of 67.41% of the special assessments pending or levied does not pay the Note in full, in connection with the City's payment required for the last Phase of the Project, then the City will pay the remaining balance due on the Note in full. NOW, THEREFORE, in consideration of the premises and the mutual obligations of the Parties hereto, each of them does hereby covenant and agree with the other as follows: II AGREEMENT 2.1 he Development Agreement i amend .d ac followc• (al What wac r .f rred to a. "O rtlot I" in the D .velonment Aureem .nt i. onger Hart of Pha a I: i- Master Developer will convev and d -dicat to t he itv th Plav .ot dedication. the .ity will imnrov .the Plnv l,nt wi th nnnrnnrinto n]m~ ea__u__inment and related landscaping and n arking imn rov ~ments• Thic edication and improvement of the Pla _ v .ot will catisfv private plav -auipm nt and op n cpace for adia - -nt r_~es~dential varcelc. No additional moneta ry or "in k ind" contribution shall be reauired of the Master Developer or its succ essors and assigns in con~~~tio,~ kith t]tQ Play j~ 2.2 Pursuant to Section 11.4 of the Development Agreement dealing with Amendments, the Parties hereto amend Section 6.2(e) of the Development Agreement replacing it in its entirety with the language as set forth below with the amended language being set forth in bold italics: (e) In connection with any Phase of the Project other than Phase 1, upon submission to the City of evidence of financing for each such Phase and the issuance of a building permit for the Improvements on such Phase, the City will pay the Master Developer from Abatement Bond proceeds, at the closing of the financing for the construction of Improvements on such Phase, a portion of the Loan in an amount equal to 47°k ~4~67.41q% of the special assessments pending or levied against such Phase a~p--t-o~-a total amount of $2-;88S;OOa;2.888.000 pursuant to the Assessment .4che.ILle attached hereto ac "Exhibit F'; provided, however, if in connection with the payment of 67.41 % of the special assessments levied or pending on the last Phase of the Project, the Note will not be paid in full, City will simultaneously pay the remaining balance of the Note to the Master Developer. Master Developer or Successor Developer shall simultaneously pay the remaining amount of such assessments and apply ~-z~a 2 1610331vdoc RED V4 TO V2; 2/2/04 13 DRAFT the sums it receives from the City to prepay the pending or levied special assessments related to such Phase so as to cause the assessments against such Phase to be paid off in full. In the alternative, if City has agreed that special assessments attributable to such Phase can be paid in installments as certified to the County, such funds shall be placed in a special account ("Assessment Account") established by the City to be used by the City to pay the special assessments against such Phase as they become due and payable in installments and City will receive a credit against the Note for the amount placed in the Assessment Account that City would have otherwise paid to Developer. City shall have no obligation to make such installment payments from the Assessment Account if Master Developer or Successor Developer does not deliver to City its portion of the installments of special assessments prior to the date that such installments become due and payable. Any interest or penalties that accrue as a result of a late payment of installment shall be the responsibility of Master Developer or Successor Developer but to the extent that there are amounts remaining unpaid under the Note, City can use such amounts to pay special assessments as installments together with interest and penalties as they come due. 2.2 Unless specifically amended herein, the Development Agreement remains in full force and effect. [Remainder of Page Intentionally Left Blank) a-za~2 3 1610331vdoc RED V4 TO V2; 2/2/04 14 DRAFT Dated: CITY OF MAPLEWOOD, MINNESOTA, a innesota statutory city. Y~ Its Y~ Its STATE OF MINNESOTA ) ): ss COUNTY OF STEARNS ) The foregoing instrument was acknowledged before me this day of -44~;2QQ. by ,the and the of the City of Maplewood, Minnesota on behalf of said City. Notary Public (Separate Signature Page to First Amendment Development Agreement) ~~,a2 1610331vdoc RED V4 TO V2; 2/2/04 15 DRAFT Dated: ~EGACY HOLDINGS-MW LLC, a Minnesota imited liability company Y~ Y~- Its STATE OF NIINIVESOTA ) ): ss COUNTY OF STEARNS ) The foregoing instrument was acknowledged before me this day of 2003;?~Q99 by ,the and the __ of Legacy Holdings-MW LLC, a Minnesota limited liability company on behalf of said company. Notary Public [Separate Signature Page to First Amendment to Development Agreement) }a~z 1610331vdoc RED V4 TO V2; 2/2/04 16 DRAFT .... ~ i ` ~ ~ .. 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