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2005 02-14 City Council Packet
AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 14, 2005 Council Chambers, City Hall Meeting No. OS-03 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE Acknowledgement of Maplewood Residents Serving the Country C. ROLL CALL Mayor's Address on Protocol: "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through d~ult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. I then will direct staff ~ as appropriate, to answer questions or respond to comments. " D. APPROVAL OF MINUTES 1. Minutes from the City Council/Manager Workshop-January 24, 2005 2. Minutes from the City Council Meeting- January 24, 2005 E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Dispatch Consolidation Proposal-No Report G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. 2004 Fall Clean-up Results 3. 2005 Spring Clean-up 4. Conditional Use Permit Review -Carriage Homes of Maple Hills (Parkway Drive and Maple Hills Drive) 5. Conditional Use Permit Review -Waldorf School (70 County Road B East) 6. Conditional Use Permit Review -Comfort Bus Company (1870 Rice Street North) 7. Conditional Use Permit Review -Heritage Square PUD (Legacy Parkway and Kennard Street) 8. Conditional Use Permit Review -Sandy Lake Soccer Fields (County Road B, west of I-35E) 9. Conditional Use Permit Revision -Maplewood Business Center (1616 Gervais Avenue) 10. County Road D Realignment (West), City Project 02-08 -Resolution for Modification of the Existing Construction Contract, Change Order Nos. 3 and 4 11. Carlton Street Improvements, City Project 03-22 -Resolution for Modification of the Existing Construction Contract, Change Order No. 1 12. Grading of Southwind Builders Site, City Project 04-31 -Resolution for Modification of the Existing Construction Contract, Change Order No. 1 H. PUBLIC HEARINGS 7:00 2004 NPDES Phase II Annual Report I. AWARD OF BIDS Tartan Ice Arena J. UNFINISHED BUSINESS K. NEW BUSINESS 1. Alcohol and Tobacco Compliance Checks -Failures 2. Business Registration and Life/Safety Inspection Fee 3. Late Fee Penalty for Business Licenses 4. Human Relations Commission 5. Maplewood Public Works Building Expansion (1902 County Road B East) Conditional Use Permit Revision Design Approval 6. Public Works Building Expansion Project, City Project 03-19 -Approve Additional Funding and Adjust Project Budget 7. Environmental Utility Fund -Approve Agreement with SEH for Purchase of Storm Water Management Portal 8. White Bear Avenue Improvements, City Project 02-21 -- Approve Resolution of Support for Ramsey County Request for Federal Funding for I-694/White Bear Avenue Interchange Preliminary Assessment and Environmental Engineering 9. Resolution Authorizing City Engineer to pursue Speed Limit Change on Holloway 10. Code Amendment -Pod's and Roll-Off Containers (First Reading) L. VISITOR PRESENTATIONS M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some r ales of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected offzcials, staff and citizens. It is hoped that by following these simple r ales, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearzng at Council meetings, it is understood that everyone will follow these principles: Show respect for each other actively listen to one another keep emotions in check and use respectful language. MINUTES CITY COUNCIL WORKSHOP Monday, January 24, 2005 Council Chambers, City Hall 6:00 p.m. Agenda Item D1 A. CALL TO ORDER B. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present Others Present: Assistant City Manager Coleman City Engineer Ahl Human Resources Director Le City Clerk Guilfoile C. APPROVAL OF AGENDA D. NEW BUSINESS 1. City Manager Evaluation City Manager Fursman gave an overview of the past year of his employment. The Mayor and each Councilmember commented on Mr. Fursman' s performance. E. FUTURE TOPICS F. ADJOURNMENT Councilmember Koppen moved to adjourn at 6:40 p.m. Seconded by Councilmember Juenemann Ayes-All City Council/Manager Warkshop 01-24-OS Agenda Item D2 DRAFT--MINUTES MAPLEWOOD CITY COUNCIL 7:02 P.M. Monday, January 24, 2005 Council Chambers, City Hall Meeting No. OS-02 A. B. C. D CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:02 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE Mayor Cardinal read a letter for the parents and family of 1'~` Class Petty Officer Benjamin Farrell, a Maplewood Resident, who was killed on the USS Ronald Reagan on route to deliver aircraft to South Asia. A moment of silence was held for Officer Farrell. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF MINUTES 1. Minutes from the City Council/Manager Workshop- January 10, 2005 Councilmember Juenemann moved to approve the minutes from the January 10, 2005 City CounciUManager workshop as presented. Seconded by Councilmember Monahan-Junek Ayes-All 2. Minutes from the City Council Meeting- January 10, 2005 Councilmember Juenemann moved to approve the minutes from the January 10, 2005 City Council Meeting as amended. Seconded by Councilmember Koppen E. APPROVAL OF AGENDA Ml . Premier Bank Offer M2. RAMCO League of Local Government Legislative Night M3. Report on South Leg Meeting M4. Environmental Fees Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes-All City Council Meeting 01-24-OS Ayes-All 1 F. APPOINTMENTS/PRESENTATIONS Police Civil Service Commission Reappointment G. a. City Manager Fursman presented the report. b. Human Resource Director Le presented specifics from the report. Mayor Cardinal moved to reappoint Steven Gunn to the Police Civil Service Commission. Mr. Gunn's term will be for three years, expiring on December 31, 2007. Seconded by Councilmember Monahan-Junek Ayes-All 2. LEAP Awards Presentation a. City Manager Fursman presented the report. b. Parks and Recreation Director Anderson presented the report. c. Jack Frost, Manager of the Ramsey/Washington Metro Watershed District Board, presented history on the Landscape Ecology Awards Program. d. Dana Larson, Ramsey Co-Chair of the Natural Resource Board, presented the award and certificate to Maplewood for a portion of the state trail behind City Hall. CONSENT AGENDA Councilmember Monahan-Junek moved to approve consent agenda items 5 and 6 as submitted. Seconded by Councilmember Rossbach Ayes-Mayor Cardinal, Councilmembers Juenemann, Monahan-Junek and Rossbach Abstain-Councilmember Koppen Councilmember Koppen moved to approve consent agenda items 10-13 and 16 as submitted. Seconded by Councilmember Rossbach Ayes-Mayor Cardinal, Councilmembers Juenemann, Monahan-Junek and Rossbach Abstain-Councilmember Koppen Councilmember Monahan-Junek moved to approve consent agenda items 1, 2, 3, 4, 7, 8, 9, 14, 15, and 17-20 as submitted. Seconded by Councilmember Rossbach Ayes-All Approval of Claims ACCOUNTS PAYABLE: City Council Meeting 01-24-OS 2 $ 186,416.16 Checks # 65926 thru # 65997 dated 01/07/05 thru Ol/11/OS $ 815,549.97 Disbursements via debits to checking account dated 12/30/04 thru 01/06/05 $ 275,596.50 Checks # 65998 thru # 66051 dated 01/18/05 $ 152,242.68 Disbursements via debits to checking account dated 01/07/05 thru 01/13/05 $ 1,429,805.31 Total Accounts Payable PAYROLL Payroll Checks and Direct Deposits dated $ 450,977.24 01/14/05 $ 5,746.25 Payroll Deduction check # 100145 thru # 100150 dated 01/14/05 $ 456,723.49 Total Payroll $ 1,886,528.80 GRAND TOTAL 2. Temporary Liquor -Presentation of the Blessed Virgin Mary Church Approved the temporary liquor license for Stephen Klein on behalf of the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street. 3. Carver Elementary -Miscellaneous Permits -Carnival and Temporary Food Approved the fee waiver for the Carnival and Temporary Food permits for Catherine Boehm for the Carver Elementary PTO for April 16, 2005 from 10:00 a.m. to 2:00 p.m. 4. Annual Renewal of Intoxicating Liquor Licenses - On Sale Adopted the following resolution approving the 2005 Intoxicating Liquor License Annual Renewals for On-Sale Liquor License: Marvin Koppen White Bear Avenue Business Association 1955 English Street (AMF Lanes) Marvin Koppen White Bear Avenue Business Association 3035 White Bear Avenue (The Bird) City Council Meeting 01-24-OS 3 Thomas Nikolas Maplewood Athletic Association 2999N. Highway 61 (Gulden's) Peggy Lang Church of St. Jerome 1986 Rice Street (Dean's) Brain Halgrimson TSE, Inc. 1820 Rice Street (The Chalet) Jacqueline Jansen Pioneer Booster Club Wendy Busch Merrick, Inc. 1696 White Bear Avenue (Garrity's) Wendy Busch Merrick, Inc. 2029 Woodlyn Avenue (The Rock) Barbara Petersen Hill-Murray Mother's Club 2289 Minnehaha Avenue (5-8 Tavern) Gerald Jansen Hill-Murray Father's Club 2220 White Bear Avenue (Bleecher's) 1734 Adolphus Street (Champps) RESOLUTION OS-O1-004 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the aforementioned business, at the addresses indicated in Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Annual Renewal of Intoxicating Liquor Licenses -Off Sale Adopted the following resolution approving the 2005 Intoxicating Liquor License Annual Renewals for On-Sale Liquor License: RESOLUTION OS-O1-005 RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following Off-Sale Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2005, with approvals granted herein subject to satisfactory results of required Police, Fire and health inspections: Todd Norman A-1 Liquor, Inc. Laber's Liquors 19 North Century Avenue Arthur Mark Stein 1700 D Rice Street City Council Meeting 01-24-OS 4 Lor's Liquor Store Charly Lor 1347 Fost Avenue Wendy Lauber Maplewood Wine Cellar 1281 Frost Avenue Joseph Hurdy M.G.M. Liquor Warehouse 2950 White Bear Avenue 6. Annual Renewal of Charitable Gambling Licenses Marvin C. Koppen Party Time Liquor 1835 E. Larpenteur Ave. Blong Lee Princess Liquor `n Tobacco 2728 Stillwater Road Christopher Sarrack Sarrack's International Wine & Spirits 2305 Stillwater Road Edwin Koenen Sid's Discount Liquor 2515 White Bear Avenue Adopted the following resolution approving the 2005 Annual Gambling Renewals: Marvin Koppen White Bear Avenue Business Association 1955 English Street (AMF Lanes) Jacqueline Jansen Pioneer Booster Club 2220 White Bear Avenue (Bleecher's) Marvin Koppen White Bear Avenue Business Association 3035 White Bear Avenue (The Bird) Thomas Nikolas Maplewood Athletic Association 2999N. Highway 61 (Gulden's) Peggy Lang Church of St. Jerome 1986 Rice Street (Dean's) Brain Halgrimson TSE, Inc. 1820 Rice Street (The Chalet) Wendy Busch Merrick, Inc. 1696 White Bear Avenue (Garrity's) Wendy Busch Merrick, Inc. 2029 Woodlyn Avenue (The Rock) Barbara Petersen Hill-Murray Mother's Club 2289 Minnehaha Avenue (5-8 Tavern) Gerald Jansen Hill-Murray Father's Club 1734 Adolphus Street (Champps) RESOLUTION OS-O1-006 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the aforementioned business, at the addresses indicated in Maplewood, Minnesota. City Council Meeting 01-24-OS FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 7. Planning Commission Rules of Procedure Adopted the Planning Commission's Rules of Procedure. 8. Planning Commission's 2004 Annual Report Accepted the Planning Commission's 2004 Annual Report. 9. Liability Insurance Coverage Approved accepting liability coverage limits of $300,000 per claimant and $1,000,000 per occurrence. 10. Budget Changes for State Fire Aid Approved the appropriate budget changes for 2004 and 2005 for the Maplewood Fire Fighters Relief Association. 11. Budget Changes for Park Development Fund Approved the changes in budget for the 2005 Park Development Fund. 12. Budget Changes for Tax Increment District #1-5 Approved the $7,385 increase in the 2004 Budget for Tax Increment District #1-5. 13. Transfers from Tax Increment Funds Authorized the appropriate 2004 budget adjustments and 2004 transfers totaling $329,890 from the Tax Increment Fund to the Debt Service Fund. 14. Transfer to Close Hazmat Fund Approved the transfer of $2,704.93 from the Hazmat Fund to the General Fund. 15. Budget Changes for 2004 Bond Issues Authorized staff to make the appropriate 2004 and 2005 budget changes for 2004 bond issues. 16. Budget Adjustment for Audit Fees Approved the 2005 budget adjustment of $5,000 to finance the annual audit. City Council Meeting 01-24-OS 6 17. Donation from Applebee's -Fire Department Accepted a $1,125.00 donation from Applebee's for the Maplewood Fire Department and thanked firefighter Jeff Schadt for his time and efforts. 18. Purchase of Police Vehicles Authorized the purchase of six 2005 Ford Crown Victoria Police Interceptor Squad Cars. 19. Donation from Schmelz Countryside Volkswagen Accepted a $2,000 donation from John Schmelz from Countryside Volkswagen for the D.A.R.E. program and Senior Citizen blood pressure checks at Maplewood Mall. 20. Assignment of Tax Abatement Note Approved the Assignment of Tax Abatement Note subject to review by Briggs and Morgan. H. PUBLIC HEARINGS 7:00 p.m. Trout Land Development (Highway 61 and new County Road D) Right-of--Way and Easement Vacations Final Plat Revision a. City Manager Fursman presented the report. b. Planner Roberts presented specifics from the report. c. James Kellison, the developer, answered questions from council. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None d. Mayor Cardinal closed the public hearing. Councilmember Rossbach moved to adopt the following resolution vacating the excess Highway 61 right-of--way a shown on the Trout Land Final Plat. Vacation is because it is in the public interest since this ri,~ht-of--way is not needed for highwaypurposes: RIGHT OF-WAY VACATION RESOLUTION OS-O1-007 WHEREAS, James Kellison, of Kelco Real Estate Development Services, applied for the vacation of the following: Vacate that part of State Trunk Highway No. 61, as dedicated on the recorded plat of FRATTALONE' S HIGHPOINT RIDGE, Ramsey County, Minnesota. City Council Meeting 01-24-OS 7 All that part of the Northwest Quarter of the Northwest Quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota, which lies westerly of a line drawn parallel and concentric with and distant 135.00 feet westerly from the following described line: From a point on the east and west quarter line of Section 4, Township 29 North, Range 22 West, distant 156.3 feet west of the east quarter corner thereof, run southwesterly at an angle of 77 degrees 13 minutes 30 seconds from said east and west quarter line (measured from west to south) for 53.6 feet; thence deflect to the right at an angle of 9 degrees 52 minutes 00 seconds for 529.44 feet to a point of beginning of Line "A" to be described; thence run northeasterly along the last described course for 100 feet to tangent spiral point; thence deflect to the left on a spiral curve of decreasing radius (spiral angle 1 degree 30 minutes 00 seconds) for 200 feet to spiral curve point; thence deflect to the left on a 1 degree 30 minute 00 second circular curve (delta angle 6 degrees 2 minutes 00 seconds) for 457.77 feet to curve spiral point; thence deflect to the left on a spiral curve of increasing radius (spiral angle 1 degree 30 minutes 00 seconds) for 200 feet; thence on a tangent to said curve for 1638.33 feet to tangent spiral point; thence deflect to the right on a spiral curve of decreasing radius (spiral angle 2 degrees 00 minutes 00 seconds) for 200 feet to a spiral curve point; thence deflect to the right on a 2 degree 00 minute 00 second circular curve (delta angle 15 degrees 15 minutes 30 seconds) for 762.92 feet to curve spiral point and there terminating And which lies northerly of the westerly extension of the southerly line of TRACT G, REGISTERED LAND SURVEY NO. 525, files of the Ramsey County Registrar of Titles, said westerly extension and said southerly line also being the southerly line of said Northwest Quarter of the Northwest Quarter. And which lies southerly of the easterly extension of the southerly line of TRACT B, REGISTERED LAND SURVEY NO 322, files of the Ramsey County Registrar of Titles. Except TRACT A, REGISTERED LAND SURVEY NO 322. Subject to the rights of the City of Maplewood as assignee of the limited highway easement created by that document filed for record on August 5, 1935 in the Office of the Ramsey County Registrar of Titles as Document Number 152625. WHEREAS, on January 24, 2005, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff. WHEREAS, after the city approves this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described vacation because it is in the public interest since this right-of--way is not needed for highway purposes. Seconded by Councilmember Monahan-Junek Ayes- All Councilmember Rossbach moved to approve the revised Trout Land Final Plat showing the inclusion of a third commercial lot fronting on Highway 61. A~roval is subject to the November 22, 2004 City Council conditions of the final plat approval. Seconded by Councilmember Koppen Ayes- All City Council Meeting 01-24-OS 8 2. 7:35 p.m. Conditional Use Permit Review -Maplewood Business Center (1616 Gervais Avenue) a. City Manager Fursman presented the report. b. Assistant City Manager Coleman presented specifics from the report. c. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: 1. Patrick Lensing, representing Steiner Development Company 2. Cindy Hall, 1596 Grandview Avenue 3. Frank Peak, 345 Cedar Street, representing the Pioneer Press 4. Cindy Hall, second appearance 5. Ed Pawlenty, 345 Cedar Street, representing the Pioneer Press 6. Patrick Lensing, second appearance d. Mayor Cardinal closed the public hearing. Councilmember Rossbach moved for Assistant Ci . Manager Coleman to draft a motion and resolution to be approved at the February 14~ City Council Meeting_ Seconded by Councilmember Juenemann Ayes-All I. AWARD OF BIDS None J. K. UNFINISHED BUSINESS None NEW BUSINESS Intoxicating Liquor License -Moose Lodge -Alan Hartman a. City Manager Fursman presented the staff report. b. City Clerk Guilfoile presented specifics from the report. Applicant Alan Hartman was present for council questions. Councilmember Monahan-Junek moved to approve the on-sale intoxicating liquor license for Alan Hartman for the Maplewood Moose Lodge located at 1964 English Street. Seconded by Councilmember Rossbach Ayes-Mayor Cardinal, Councilmembers Juenemann, Monahan-Junek and Rossbach Abstain-Councilmember Koppen City Council Meeting 01-24-OS 9 2. Tobacco Free Parks City Manager Fursman presented the staff report. b. Parks and Recreation Director Anderson presented specifics from the report. The following persons were heard: Kayla Helkamp, 1997 Price Avenue, Maplewood Carolyn Wiger, 2200 Buehl Avenue, North St. Paul Daniel Olson, 2244 Arkwright Street, Maplewood Andrea Vento, 2298 Frank Street, Maplewood Danita Sanders, 2524 Hazelwood Street, Maplewood Vicky Sanders, 2425 Hazelwood Street, Maplewood Christina Thill, 2356 Dorland Lane, Maplewood Patricia Gallagher, 1989 Payne, Maplewood Councilmember Rossbach moved to support the parks and recreation commission's recommendation as well as that of the North High students to support a tobacco-free polic. a friendly amendment that the policy would not allow the exception durin,~ adult softball ag mes• Seconded by Councilmember Juenemann Ayes-Mayor Cardinal, Councilmembers Juenemann and Rossbach Nays-Councilmembers Koppen and Monahan-Junek Mayor Cardinal moved to support the parks and recreation commission's recommendation as well as that of the North High students to support a tobacco-free policy and that the policy would not allow the exception during adult softball ag mes• Seconded by Councilmember Juenemann Ayes-Mayor Cardinal, Councilmembers Juenemann, Monahan-Junek and Rossbach Nays-Councilmember Koppen Katie Engman, with the Ramsey County Tobacco Coalition provided information on who is responsible for posting the no smoking signs and where in the parks they are typically located. A five- minute break was taken. 3. Maplewood Imports Auto Center (2450 Maplewood Drive) a. Land Use Plan Change (CO to M-1) b. Zoning Map Change (CO to M-1) c. Conditional Use Permit d. Design Approval a. City Manager Fursman presented the staff report. b. Planner Roberts presented specifics from the report. John Hanson with LeJuene Investments provided further specifics about the proposal. d. Commissioner Fisher provided the Planning Commission report. City Council Meeting 01-24-OS 10 e. Boardmember Shankar provided the Community Design Review Board Report. £ John Baker, architect for the project answered council questions. Councilmember Koppen moved to adopt the following resolution a~roving the proposed land use change for the Maplewood Imports Auto Center at 2450 Maplewood Drive: LAND USE PLAN CHANGE RESOLUTION OS-O1-011 WHEREAS, Jon Hansen, representing the property owner, proposed a change to the city's land use plan from CO (commercial office) to M-1 (light manufacturing). WHEREAS, this change applies to the vacant property on the east side of Maplewood Drive, north of Gervais Avenue, in Maplewood, Minnesota. WHEREAS, the history of this change is as follows: 1. On December 20, 2004, the planning commission held a public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the proposed plan amendment. 2. On January 24, 2005, the city council discussed the proposed land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described land use plan change because it will: 1. Provide for orderly development. 2. Protect and strengthen neighborhoods. 3. Promote economic development that will expand the property tax base, increase jobs and provide desirable services. 4. Minimize the land planned for streets. 5. Minimize conflicts between land uses. 6. Prevent premature use, overcrowding or overuse of land especially when supportive services and facilities, such as utilities, drainage systems or streets are not available. 7. Help to implement the goals of the comprehensive plan including: a. The city will not approve new development without providing for adequate facilities and services, such as street, utilities, drainage, parks and open space. b. Safe and adequate access will be provided for all properties. c. Whenever possible, changes in types of land use should occur so that similar uses front on the same street or at borders of areas separated by major man-made or natural barriers. d. The city coordinates land use changes with the character of each neighborhood. e. Group compatible businesses in suitable areas. f. Promote the joint use of parking areas, drives and trash containers. g. Avoid disruption of adjacent or nearby residential areas. 8. The previous property owner never constructed the office park on the property that the CO land use designation was for, that the city had implemented for the site. Seconded by Councilmember Monahan-Junek Ayes-All City Council Meeting 01-24-OS 11 Councilmember Koppen moved to adopt the following resolution a~roving the proposed zoning map changes for the Maplewood Imports Auto Center at 2450 Maplewood Drive. ZONING MAP CHANGE RESOLUTION OS-O1-010 WHEREAS, Jon Hansen, representing the property owner, proposed a change to the city's zoning map from CO (commercial office) to M-1 (light manufacturing). WHEREAS, this change applies to the vacant property on the east side of Maplewood Drive, north of Gervais Avenue, in Maplewood, Minnesota. WHEREAS, the history of this change is as follows: 1. On December 20, 2004, the planning commission held a public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the proposed zoning map change. 2. On January 24, 2005, the city council discussed the proposed zoning map change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described change in the zoning map for the following reasons: The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The previous property owner never constructed the office park on the property that the CO zoning designation was for, that the city had implemented for the site. Seconded by Councilmember Monahan-Junek Ayes-All Councilmember Koppen moved to adopt the following resolution a~provin~ the Conditional Use Permit for the Imports Auto Center at 2450 Maplewood Drive: RESOLUTION OS-O1-008 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Jon Hansen, representing the property owner, applied for a conditional use permit for a motor vehicle sales and maintenance complex, including a new Audi dealership and three other motor vehicle dealerships; City Council Meeting 01-24-OS 12 WHEREAS, this permit applies to the vacant properties on the east side of Maplewood Drive, north of Gervais Avenue. The legal descriptions are: All of Lots 15, 16 and 17 lying Easterly of Duluth Street and Maplewood Drive, W. H. Howard's Garden Lots and all that part of Lot 18 lying easterly of Duluth Street and Maplewood Drive and westerly of the east 300 feet thereof, W. H. Howard's Garden Lots, Ramsey County, Minnesota (PINS 09-29-22-14-0007, 09-29-22-13-0001, 09-29-22-14-0002, 09-29-22-14-0003 and 09-29- 22-14-0004) (Addresses: 2444, 2464 and 2490 Maplewood Drive) WHEREAS, the history of this conditional use permit is as follows: 1. On December 20, 2004, the planning commission held a public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the proposed permit. 2. On January 24, 2005, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. City Council Meeting 01-24-OS 13 Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The construction of the proposed Audi building must be started within one year of city council approval or the approval for this addition shall end. The city council may extend this deadline for one year. 3. The loading or unloading of automobiles on the public right-of--way is prohibited. The owner or operator shall only conduct such activities on their private property. 4. The operators of the dealerships shall park the automobiles and motor vehicles on designated paved or engineered porous or permeable surfaces. 5. The owners and operators of the dealerships shall not store damaged vehicles on the site for more than 48 hours, except in the buildings or in fully-screened storage areas. 6. The owners and operators of the dealerships shall store all garbage, trash, waste materials, tires, vehicles parts and obsolete parts in the buildings or in fully-enclosed trash containers or enclosures. 7. The owners and operators of the dealerships shall not store any tires, vehicle parts, garbage, trash, waste materials or other debris outside. All such storage must be inside the buildings or in approved enclosures. 8. The owners and operators shall ensure that all vehicle repair, assembly, disassembly and maintenance is done within enclosed buildings. 9. The owners and operators shall ensure that the noise from the business operations, including any external speakers, shall not exceed the state noise standards and all activities on the site must meet all city noise regulations. 10. The city council shall review this permit in one year. 11. Before starting the construction of the second building on the site, the owner or developer shall contribute money to the city for their fair share of the costs of city-installed improvements at TH 36 and English Street and at TH 61 and Connor Avenue as determined by the cities traffic engineer and by the city council. The developer may contribute this payment by providing an escrow to the city or by signing an assessment waiver agreement. 12. The owners and operators of the dealerships shall meet all the requirements of the Maplewood sign ordinance and shall not use banners, streamers, flags, balloons or inflatable devices for advertising purposes. Seconded by Councilmember Monahan-Junek Ayes-All Councilmember Koppen moved to approve the plans date-stamped November 17, 2004, for the proposed Audi automobile dealership building and related sales/storage lot at 2450 Maplewood Drive. Approval is subject to the property owner doing the following_ 1. Repeat this review in two years if the city has not issued a building permit for this City Council Meeting 01-24-OS 14 project. 2. Signs shown on the site plan and building elevations are not part of this approval and will require separate sign permits. 3. Submit the following for staff approval before the city issues a grading or building permit: (a) Final grading, paving, drainage, utility, traffic/street improvement and erosion control plans. These plans shall meet the requirements of the city code and the city engineer. (b) A striping plan for the new automobile sales/storage lot. The plan must include drive aisles that are at least 24 feet in width. (c) A revised landscape plan to include: (1) The ponds should be vegetated with native grasses with Forbes. Native shrubbery and trees should be planted on the upland portion of the perimeter of the pond. (2) All landscaped areas, excluding landscaping within the ponds, must have an underground irrigation system. road). (3) Showing additional overstory trees on the west side of the site (near the frontage (d) A revised outdoor lighting and photometric plan. The revised plan shall show the height and style of all outdoor lights and that the light illumination from all outdoor lights does not exceed .4 foot candles at all property lines. (e) A 100-foot-wide wetland protection buffer easement. This easement shall be prepared by a land surveyor, shall describe the boundary of the buffer and shall prohibit any building, mowing, cutting, grading, filling or dumping within the buffer. The applicant shall record the deed for this easement before the city will issue a grading or building permit. (f) Verification that all watershed district special provisions, as indicated on the watershed district permit, are met before the city issues a building or grading permit for the site. (g) A revised south building elevation showing the final design elements and materials for the gates of the trash enclosure. The gates are to be 100 percent opaque and shall be constructed of wood or metal instead of chain-link fencing with slats. (h) Combine the five existing parcels into one parcel for tax and identification purposes with Ramsey County. The owner or contractor must submit proof of lot combination to city staff before the city will issue a grading or building permit. (i) A cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. 4. The applicant or the contractor shall complete the following before occupying the Audi building or before using the storage lot: a. Replace any property irons removed because of this construction. City Council Meeting 01-24-OS 15 b. Install a reflectorized stop sign at the exit and ahandicap-parking sign for each handicap accessible parking space. c. Construct a trash dumpster enclosure to meet code requirements, unless trash dumpsters are stored indoors. d. Install an in-ground lawn irrigation system for the parking lot islands and for all landscape areas (except the ponding areas). Lawn irrigation in the right-of--way maybe waived if MnDOT will not allow it. It is also waived in the wetland buffer area. e. Post signs identifying the customer and employee parking spaces. f. Install city-approved wetland buffer signs at the edge of the wetland buffer easement that notifies that no building, mowing, cutting, grading, filling or dumping is allowed within the buffer. g. Install all the required exterior improvements, including landscaping and signs. h. Install all bituminous and the engineered porous or permeable surface and the curb and gutter. i. Stripe all drive aisles. j. Install all required landscaping by June 1 if the dealership or if the sales/storage lot is finished in the fall or winter, or within six weeks of completion of the sales/storage lot if it is finished in the spring or summer. k. Install all exterior lighting. 1. Screen all roof-mounted equipment visible from public streets. 5. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. 6. All work shall follow the approved plans. The director of community development may approve minor changes. 7. This approval does not include the signs. The signage for the development will be reviewed by staff through the sign permit process. This approval does not include any of the other buildings on the site (except the Audi dealership). The owner shall apply to the city for design approval for each of these buildings (including the architectural, landscaping and drainage plans). The community City Council Meeting 01-24-OS 16 design review board (CDRB) must approve the project plans for each of these buildings before the city can issue a building permit for each building. 9. This approval sets the design standard for the future buildings on this campus. The city expects high quality design, materials consistent with this building, a unified theme with similar features and design elements for the other buildings on this site. Seconded by Councilmember Monahan-Junek Ayes-All 4. Trunk Highway 36 Comprehensive Transportation Plan Update -Authorize Consultant Contract City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Koppen moved to approve the hiring of SEH, Inc. as consultant to conduct an update of the Transportation Section of the City's Comprehensive Plan in the amount of $39,665. It is further recommended the City Council approve the carryover of $35,000 from the 2004 Bum Seconded by Councilmember Rossbach Ayes-All 5. Resolution Authorizing City Engineer to pursue Speed Limit Change on Holloway Avenue-Item Pulled 6. County Road D Realignment (West), Project 02-08 -Resolution Approving Plans and Advertising for Bids, (Re-Bid of Street Construction) a. City Manager Fursman presented the staff report. b. City Engineer Ahl presented specifics from the report. Councilmember Monahan-Junek moved to adopt the followin,~ resolution approving the plans and specifications for the roadway construction of the County Road D Realignment) West of TH 61 to Highridge Court) City Project 02-08, and authorized receipt of bids on March 18, 2005 at 10:00 a.m.): RESOLUTION OS-O1-009 APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, pursuant to resolution passed by the city council on February 9, 2004, plans and specifications for the roadway construction of County Road D Realignment (West), Walter Street to T.H. 61, City Project 02-08, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the city council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications, acopy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. City Council Meeting 01-24-OS 17 2. The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00.m. on the 18~ day of March, 2005, at the city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of March 28, 2005. Seconded by Councilmember Rossbach Ayes-All 7. Time Extension for the Larpenteur Property Purchase Agreement a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Councilmember Monahan-Junek moved to extend their approval for the closing on the land sale to February 28, 2005. L. M. N. Seconded by Councilmember Koppen VISITOR PRESENTATIONS None COUNCIL PRESENTATIONS Ayes-Mayor Cardinal, Councilmembers Juenemann, Monahan-Junek and Rossbach Nays-Councilmember Koppen 1. Premier Bank Offer-Mayor Cardinal forwarded a certificate term offer from Premier Bank to Finance Director Faust. 2. Ramsey County Legislative Session-Councilmember Juenemann announced the next meeting will be held Thursday, January 28~ 7:00 p.m. at 145 University Avenue in St. Paul. 3. South Leg Group-Councilmember Rossbach provided an update from the January meeting. 4. Environmental Fee-Councilmember Koppen relayed a question regarding credit items for the environmental fee. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Councilmember Koppen moved to adjourn at 11:05 a.m. Seconded by Councilmember Juenemann Ayes-All City Council Meeting 01-24-OS 18 AGENDA NO. G-1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: February 14, 2005 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 204,861.00 Checks # 66052 thru # 66097 dated 01/25/05 $ 263,943.83 Disbursements via debits to checking account dated 01-14-OS thru 01-20-OS $ 6,260.00 Checks # 66098 thru # 66099 dated 01/26/05 thru 01/27/05 $ 761,281.80 Checks # 66100 thru # 66165 dated 02/01/05 $ 114,216.75 Disbursements via debits to checling account dated 01/21/05 thru 01/27/05 $ 188,604.94 Checks # 66166 thru # 66217 dated 02/03/05 thru 02/08/05 $ 4,014,560.42 Disbursements via debits to checling account dated 01/28/05 thru 02/03/05 $ 5,553,728.74 Total Accounts Payable PAYROLL $ 636,874.13 Payroll Checl~s and Direct Deposits dated 01/28/05 $ 4,162.42 Payroll Deduction check # 100345 thru # 100348 dated 01/28/05 $ 641,036.55 Total Payroll $ 6,194,765.29 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any question, on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments c:\My Documents\Excel\Miscellaneous\05-AprClms 01-21, 01-28, 02-04 1 Check Register City of Maplewood vchlist 01/21/2005 12:09:35 PM Check Date Vendor Description/Account Amount 66052 1/25/2005 02347 10,000 LAKES CHAPTER ANNUAL MEMBERSHIP 100.00 66053 1/25/2005 01908 ADMINISTRATION, DEPT OF NETWORK DATA -DEC 1,897.71 66054 1/25/2005 02560 ASSN OF MN BUILDING OFFICIALS MEMBERSHIP 400.00 66055 1/25/2005 01936 BERGO, CHAD REIMB PARKING & MILEAGE 1/6 - 1/12 29.26 66056 1/25/2005 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 108.00 MERCH FOR RESALE 270.00 66057 1/25/2005 00096 BP/AMOCO OIL COMPANY FUEL 10.51 66058 1/25/2005 00261 CAREFREE COTTAGES OF MAPLEWOOD TAX INCREMENT (90 % OF 51,397.92) 46,258.12 66059 1/25/2005 00261 CAREFREE COTTAGES OF MAPLEWOOD TAX INCREMENT 23,610.84 66060 1/25/2005 00261 CAREFREE COTTAGES OF MAPLEWOOD TAX INCREMENT 19,548.98 66061 1/25/2005 03302 CGAA BASKETBALL BASKETBALL REFEREES 300.00 66062 1/25/2005 00449 EDEN SYSTEMS INC EDEN SOFTWARE MAINT 32,772.70 66063 1/25/2005 01935 EVENT PRO SOFTWARE EVENT PRO SOFTWARE MAINT 834.30 66064 1/25/2005 00509 FIRE MARSHAL ASSN OF MN ANNUAL MEMBERSHIP 35.00 MEMBERSHIP 35.00 66065 1/25/2005 00539 FREEDOM VALU CENTER CAR WASHES 160.00 66066 1/25/2005 02642 GALLES CORP ICE MELT 164.54 66067 1/25/2005 00612 GYM WORKS INC PREVENTATIVE MAINT/PARTS -JAN 868.49 66068 1/25/2005 02945 HEALTHEAST VEHICLE SERVICES INSTALL SEAT & WINDOW BARS 82.50 INSTALL LIGHTBAR 64.63 INSTALL SEAT & WINDOW BARS 82.50 INSTALL SEAT & WINDOW BAR 82.50 INSTALL SEAT & WINDOW BARS 82.50 INSTALL SEAT & WINDOW BARS 82.50 REWIRE VEHICLE 229.63 INSTALL RADAR 110.00 INSTALL RADAR 110.00 INSTALL LAPTOP MOUNT 165.00 66069 1/25/2005 00821 KVAM, DAVID REIMB FOR TUITION & BOOKS - 11/9 872.50 66070 1/25/2005 03256 LIEBERT CASSIDY WHITMORE LEGAL SERVICES -DEC 72.00 66071 1/25/2005 00945 MASYS CORP STRATUS SOFTWARE MAINT - FEB 738.68 66072 1/25/2005 03324 MCGREGOR DESIGN RAIN GARDEN ILLUSTRATION 650.00 66073 1/25/2005 01946 MEDICA FINANCE DEPT DUP AMB PYMT - H BOWERS 04020709 77.18 66074 1/25/2005 00986 METROPOLITAN COUNCIL MONTHLY SAC - NOV 40,095.00 66075 1/25/2005 01126 MN NCPERS LIFE INSURANCE PERA LIFE INS (PAYROLL DED IN JAN) 293.00 66076 1/25/2005 01089 MN UC FUND 4TH QTR UNEMPLOYMENT 844.25 66077 1/25/2005 01213 OLSON, JULIE REIMB FOR TUITION & BOOKS 662.14 66078 1/25/2005 03325 OMEGA GROUP, THE CRIMEVIEW SOFTWARE SUPPORT 1,995.00 66079 1/25/2005 00001 ONE TIME VENDOR REF DANCE FACTORY -DEPOSIT 300.00 66080 1/25/2005 00001 ONE TIME VENDOR REF RON DAILEY -MEMBERSHIP 45.00 66081 1/25/2005 00001 ONE TIME VENDOR REF EMMA MELIN -MEMBERSHIP 12.00 66082 1/25/2005 00001 ONE TIME VENDOR REF ANNE BOOK - NC PROGRAM 5.00 66083 1/25/2005 00001 ONE TIME VENDOR REF CHERYL THILL - NC PROGRAM 4.00 66084 1/25/2005 01560 ONYX WASTE SRVS MIDWEST INC RECYCLING -DEC 20,885.31 66085 1/25/2005 03326 ORTIVUS INC SWEET SOFTWARE MAINT 2,130.00 66086 1/25/2005 01254 PEPSI-COLA COMPANY MERCH FOR RESALE 481.10 MERCH FOR RESALE 467.85 66087 1/25/2005 00396 PUBLIC SAFETY, DEPT OF TRANSFER TITLE - CN 04004028 13.50 66088 1/25/2005 01345 RAMSEY COUNTY NOTARY PUBLIC COMMISSION FEE 100.00 66089 1/25/2005 01345 RAMSEY COUNTY NOTARY PUBLIC COMMISSION FEE 100.00 66090 1/25/2005 01345 RAMSEY COUNTY NOTARY PUBLIC COMMISSION FEE 100.00 66091 1/25/2005 01359 REGAL AUTO WASH DETAIL XX CAR WASHES -DEC 91.00 66092 1/25/2005 01360 REINHART FOODSERVICE MERCH FOR RESALE 283.35 66093 1/25/2005 01377 ROCHESTER MIDLAND CORP SANOR SPRINGTIME SERVICE 364.87 CREDIT - SANOR SPRINGTIME SERVICE -273.65 66094 1/25/2005 02500 ROWEKAMP ASSOCIATES INC MAPLEX FOR ARCGIS LICENSE 2,151.30 66095 1/25/2005 01504 ST PAUL, CITY OF PARAMEDIC SUPPLIES 1,517.40 PARAMEDIC PROGRAM SUPPLIES 750.94 66096 1/25/2005 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING INSP 141.00 66097 1/25/2005 01750 WATSON CO INC, THE MERCH FOR RESALE 396.07 46 Checks in this report Total checks : 204,861.00 2 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 01 /13/05 01 /14/05 01 /10/05 01 /13/05 01 /14/05 01 /14/05 01 /14/05 01 /14/05 01 /18/05 01 /14/05 01 /11 /05 01 /14/05 01 /19/05 01 /18/05 01 /14/05 01 /14/05 01 /14/05 01 /14/05 01 /18/05 01 /18/05 01 /18/05 01 /18/05 01 /19/05 01 /19/05 01 /19/05 01 /19/05 01 /20/05 01 /20/05 MN State Treasurer ICMA (Vantagepointe) MN Dept of Revenue MN Dept of Natural Resources MN State Treasurer U.S. Treasurer P.E.R.A. Orchard Trust MN State Treasurer MN State Treasurer MN Dept of Revenue Federal Reserve Bank MN State Treasurer ARC Administration TOTAL Description Drivers License/Deputy Registrar Deferred Compensation MN Care Tax DNR electronic licenses Drivers License/Deputy Registrar Federal Payroll Tax P.E.R.A. Deferred Compensation Drivers License/Deputy Registrar State Payroll Tax Sales Tax Savings Bonds Drivers License/Deputy Registrar DCRP & Flex plan payments Amount 9,161.25 9,231.10 3,466.18 2,308.00 5,549.50 93,481.55 49,917.27 23,968.00 7,571.89 18,403.35 13,615.00 250.00 25,889.34 1,131.40 Lb:i, y4:i. ti:i 3 Check Register City of Maplewood vchlist 01/31/2005 7:55:08 AM Check Date Vendor 66098 66099 66100 66101 66102 66103 66104 66105 66106 66107 1 /26/2005 1 /27/2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 03327 US BANK 01284 POSTMASTER 03328 106 GROUP LTD, THE 00111 ANIMAL CONTROL SERVICES INC 00135 ASSN OF TRNG OFFICERS OF MN 00157 BARR ENGINEERING CO 02862 BECKER, SHANE 00178 BERGGREN, GORDON 02914 BLUECROSS BLUESHIELD OF MN 00211 BRAUN INTERTEC CORP. 66108 66109 66110 66111 66112 66113 66114 66115 66116 66117 2/1/2005 66118 2/1/2005 66119 2/1/2005 66120 2/1/2005 66121 2/1 /2005 66122 2/1/2005 66123 2/1/2005 66124 2/1/2005 66125 2/1/2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 01922 BREHEIM, ROGER 02114 CARL BOLANDER & SONS CO. 00494 CHILDREN HOME & FAMILY SERVICE 02929 CNAGLAC 02761 DAHLGREN, SHARDLOW AND UBAN 02791 DAVIS & LAGERMAN INC 03311 DELL INC 00462 EMBEDDED SYSTEMS, INC. 00463 EMERGENCY APPARATUS MAINT 03331 ENGSTROM, ANDY 00519 FLEXIBLE PIPE TOOL CO. 00529 FORTIS BENEFITS INSURANCE CO 00543 GE CAPITAL 00585 GOPHER STATE ONE-CALL 03330 HOISINGTON KOEGLER GROUP INC 00718 INDEPENDENT SCHOOL DIST #622 02289 INFRASTRUCTURE TECH INC 02728 KIMLEY-HORN & ASSOCIATES INC 66126 2/1/2005 00891 M A M A 66127 66128 66129 66130 66131 66132 66133 66134 66135 66136 66137 66138 66139 66140 66141 66142 66143 66144 66145 66146 66147 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 01083 MDR A 03332 MC CARTY, GLEN 01819 MCLEOD USA 02872 METLIFE SBC 00985 METROPOLITAN COUNCIL 00986 METROPOLITAN COUNCIL 01018 MINNEAPOLIS FINANCE DEPT 01079 MN CHIEFS OF POLICE ASSN 01953 MUNICI-PALS 01115 MUNICIPAL LEGISLATIVE COMM 03263 ODESSA CONSTRUCTION INC 02886 OERTEL ARCHITECTS 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 00001 ONE TIME VENDOR 02563 PHILLIPS MEDICAL SYSTEMS 03333 PROTECTIVE SPORTS CONCEPTS LLC 00396 PUBLIC SAFETY, DEPT OF 66148 66149 2/1 /2005 2/1 /2005 00396 PUBLIC SAFETY, DEPT OF 00396 PUBLIC SAFETY, DEPT OF Description/Account EMT- PTESTING- 2 CASHIER CHECKS REPLENISH POSTAGE FOR CITY NEWS PROJ 04-21 CULTURAL RES ASSESS PATROL & BOARDING FEES 1/1 - 1/13 POLICE FIELD TRNG - 4 PROF SRVS 10-9 TO 12-31 INSPECT & REPAIR HEATER NAME SIGNS MONTHLY PREMIUM PROJ 03-07 PROF SRVS THRU 12/31 PROJ 02-08 PROF SRVS THRU 12/31 PROJ 02-07 PROF SRVS THRU 12/31 PERS CELL PHONE USAGE -FEB AFTON HEIGHTS PARK THRU 10/1/04 YOUTH DIVERSION SRVS -JAN LONG TERM CARE INS CONSULTING SERVICES 11/28 - 01/01/05 APPRAISAL SRVS 2U RACK MOUNT SERVER, DUAL 2.8 GHZ TROUBLESHOOTING/REPAIR SIREN REPAIR AMB MEDIC 2 REPAIR AMB MEDIC 7 REIMB FOR MIELAGE 1/6 & 1/7 HOSE REEL SWIVEL STD PLAN 4043120-0-1 FEB MONTHLY LTD PREM COPIER LEASE 1/13 - 2/12 NET BILLABLE TICKETS -DEC PROJ 04-21 GLADSTONE REDEV -DEC VOLLEYBALL BUILDING SUPERVISION VOLLEYBALL BUILDING SUPERVISION PROJ 02-07 CLEAN SANITARY SEWER PROJ 02-07 & 02-21 PROF SRVS THRU 12/30 PROJ 03-22 PROF SRVS THRU 12/30 PROJ 03-26 PROF SRVS THRU 12/30 PROJ 02-07 PROF SRVS THRU 12/30 PROJ 03-26 PROF SRVS THRU 12/30 MAMA LUNCHEON 1/20 2005 MEMBERSHIP DMV TRAINING/SEMINAR REIMB FOR MEALS 1/10 TO 1/20 LOCAL PHONE SRV 12-16 - 1/15 MONTHLY DENTAL PREMIUM WASTEWATER -FEB MONTHLY SAC -DEC AUTOMATED PAWN SYSTEM - NOV & DEC ANNUAL CONFERENCE-2 2005 MEMBERSHIP REGIONAL LEGISLATIVE MTG LEGACY VILLAGE PARK THRU 12/31/04 PROJ 03-19 PROF SRVS 11/27 - 12/26 REF PCL CONST -BLDG PRMT 04-01488 REF AZURE PROP - PR#02-07 APPRAISAL REF DANIEL ARMSTRONG-GANG ROOM REF PAUL KRENZ -AMB 04018639 REF MICHAEL STAHNKE -MEMBERSHIP REF WILBUR MCKIERNAN -AMB 04020984 DEFIBRILLATION PADS PROTECTIVE ROOFTOP NETTING SYSTEM TRAINING REGISTRATION CJDN INVOICE - 3RD QTR CJDN INVOICE - 3RD QTR TRANSFER TITLE TRANSFER TITLE Amount 260.00 6,000.00 61.00 1,410.27 275.00 413.00 1,150.00 20.00 118,355.00 1,249.25 104.75 228.75 15.00 34,277.40 3,526.08 907.04 3,741.34 300.00 12,833.70 75.00 2,202.32 2,715.02 32.40 319.50 1,353.06 2,097.29 293.94 177.10 2,353.50 44.00 48.00 3,237.50 9,601.83 3,456.45 3,193.98 1,611.52 7,925.70 18.00 50.00 40.00 159.75 2,073.15 9,175.75 185,478.30 32,076.00 1,074.00 540.00 20.00 40.00 63,571.45 23,961.79 2,503.34 1,500.00 350.00 107.67 66.50 61.00 580.43 28,980.00 180.00 1,920.00 1,350.00 13.50 13.50 4 Check 66150 66151 66152 66153 66154 66155 66156 66157 66158 Date 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 2/1 /2005 Vendor 01931 RAMSEY COUNTY FAIR 01340 REGIONS HOSPITAL 01360 REINHART FOODSERVICE 01387 ROSSINI, DR. JAMES 03073 SANDERS WACKER BERGLY INC 01504 ST PAUL, CITY OF 01836 ST PAUL, CITY OF 01537 STREAMLINE DESIGN INC. 01683 UNIFORMS UNLIMITED INC 66159 2/1/2005 03334 UNIQUE PAVING MATERIALS 66160 2/1/2005 02165 URS / BRW INC 66161 2/1/2005 01734 WALSH, WILLIAM P. 66162 2/1/2005 02410 WELLS FARGO LEASING INC 66163 2/1/2005 02462 WEMYSS, SCOTT D 66164 2/1/2005 01771 WHITE BEAR LAKE, CITY OF 66165 2/1/2005 01924 WSB & ASSOCIATES INC 68 Checks in this report Description/Account Amount CHARITABLE GAMBLING DONATION 4,400.00 PARAMEDIC PROGRAM SUPPLIES 332.64 MERCH FOR RESALE -18.97 MERCH FOR RESALE 731.99 FITNESS PROGRAM -JAN 100.00 LANDSCAPE ARCHITECTURAL SRVS -DEC 265.00 COST SHARE FOR RR CROSSING 4,193.53 MONTHLY WIRELESS REPORTING - FEB 3,798.00 SNOWMOBILE FOR JULY 4TH 975.00 UNIFORM HATS 93.00 BADGES 331.64 BADGES 284.36 BADGES 383.40 LEVEL 2 VEST 695.95 BOOTS & BELT 64.90 NAMETAGS 181.58 PANTS 76.95 WINTER PATCH MIX 82.05 PROJ 02-08 PROF SRVS THRU 11/16 157,861.64 COMMERCIAL PLUMBING FEE 240.00 RICOH COPIER LEASE 1/9 - 2/9 1,467.57 NAMETAGS 12.00 TRAINING REGISTRATIONS - 14 840.00 APPLEWOOD PK PROF SRVS -DEC 8,379.75 Total checks : 767,541.80 5 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description 01/20/05 01/21/05 MN State Treasurer Drivers License/Deputy Registrar 01/11/05 01/21/05 MN Dept of Revenue Fuel Tax 01/21/05 01/24/05 MN State Treasurer Drivers License/Deputy Registrar 01/21/05 01/24/05 MN Dept of Natural Resources DNR electronic licenses 01/24/05 01/25/05 MN State Treasurer Drivers License/Deputy Registrar 01/25/05 01/26/05 MN State Treasurer Drivers License/Deputy Registrar 01/26/05 01/27/05 MN State Treasurer Drivers License/Deputy Registrar 01/21/05 01/27/05 Elan Financial Services* Purchasing card items TOTAL *Detailed listings of Elan purchasing card items are attached. Amount 11,975.50 388.20 6,891.29 1,036.50 14,156.80 15,631.51 8,883.64 55,253.31 6 Transaction Review 1/ 2 5/ 2 0 0 5 For Transactions posted between 01/08/2005 to 01/21/2005 Post Date Vendor Name Settlement Amt Cardholder Name 01/10/2005 U OF M CCE ON LINE 240.00 R CHARLES AHL 01/12/2005 UNIFORMS UNLIMITED INC 23.40 MARK ALDRIDGE 01/17/2005 SPRINT PCS-996-SP IVR 30.00 BRUCE K ANDERSON 01/13/2005 INTOXIMETERS, INC. 192.60 SCOTT ANDREWS 01/17/2005 UNIFORMS UNLIMITED INC 129.81 SCOTT ANDREWS 01/17/2005 CUB FOODS, INC. 12.92 MANDY ANZALDI 01/18/2005 WAL-MART STORES, INC 9.55 MANDY ANZALDI 01/10/2005 AIRGAS NORTH CENTRAL 154 795.30 JOHN BANICK 01/21/2005 TI TASER INTL 80.00 JOHN BANICK 01/17/2005 NUCO2 O1 OF O1 66.67 JIM BEHAN 01/17/2005 NUCO2 O1 OF O1 95.85 JIM BEHAN 01/17/2005 NUCO2 O1 OF O1 50.54 JIM BEHAN 01/10/2005 MUSKA LIGHTING CENTER 1,690.53 JIM BEHAN 01/10/2005 ALL MAIN STREET ELEC 723.75 JIM BEHAN 01/12/2005 HENRIKSEN ACE HARDWARE 21.94 JIM BEHAN 01/12/2005 VERIZON WRLS I2KW RE3 46.38 JIM BEHAN 01/12/2005 HARMON GLASS & GLAZING 1,235.00 JIM BEHAN 01/13/2005 WEBER & TROSETH INC 36.50 JIM BEHAN 01/17/2005 NUCO2 O1 OF O1 87.33 JIM BEHAN 01/17/2005 HENRIKSEN ACE HARDWARE 9.14 JIM BEHAN 01/17/2005 GOPHER BEARING COMPANY 121.06 JIM BEHAN 01/17/2005 POOLSIDE 43.13 JIM BEHAN 01/18/2005 ADAMS PEST CONTROL 149.58 JIM BEHAN 01/18/2005 CONTINENTAL RESEARCH 169.13 JIM BEHAN 01/20/2005 MUSKA LIGHTING CENTER 1,519.08 JIM BEHAN 01/21/2005 GOPHER BEARING COMPANY 45.96 JIM BEHAN 01/13/2005 COPQUEST O1 OF O1 45.45 BRIAN BIERDEMAN 01/12/2005 JAS TOWNSEND & SONS IN 222.00 OAKLEY BIESANZ 01/13/2005 FESTNAL FOODS #1 7.77 OAKLEY BIESANZ 01/13/2005 WILD BIRD STORE #2 20.22 OAKLEY BIESANZ 01/14/2005 JOANN ETC #1970 12.89 OAKLEY BIESANZ 01/20/2005 BYERLY'S ST. PAUL 8.39 OAKLEY BIESANZ 01/21/2005 MICHAELS #9401 119.67 OAKLEY BIESANZ 01/10/2005 WALGREEN 00031229 9.14 RON BOURQUIN 01/10/2005 WALDOCH CUSTOM CENTERS 63.89 RON BOURQUIN 01/12/2005 NORTHERN TOOL EQUIP-MN 37.26 RON BOURQUIN 01/17/2005 HENRIKSEN ACE HARDWARE 114.44 ROGER BREHEIM 01/17/2005 HIRSHFIELD'S MAPLEWOOD 70.95 ROGER BREHEIM 01/17/2005 PIONEER PRESS SUBSCRIPTI 8.30 ROGER BREHEIM 01/10/2005 TIGER OAKS PUBLICATION 150.00 HEIDI CAREY 01/14/2005 DGI DYNAMIC GRAPHICS 79.00 HEIDI CAREY 01/12/2005 ELAN COMPANIES O1 OF O1 731.00 STEVE CARLSON 01/13/2005 ADAMS PEST CONTROL 193.04 STEVE CARLSON 01/13/2005 ADAMS PEST CONTROL 321.74 STEVE CARLSON 01/13/2005 ADAMS PEST CONTROL 321.74 STEVE CARLSON 01/14/2005 UHL COMPANY INC 1,593.59 STEVE CARLSON 01/14/2005 UHL COMPANY INC 413.13 STEVE CARLSON 01/14/2005 CUMMINS NPOWER, LLC #100 1,075.39 STEVE CARLSON 01/12/2005 TAYLOR TECHNOLOGIES 1,250.00 CHRISTOPHER CAVETT 01/14/2005 VERIZON WRLS I2KW RE3 28.34 CHRISTOPHER CAVETT 01/13/2005 APA MEMBERSHIPS AND SUBS 403.00 MELINDA COLEMAN 01/14/2005 NWA AIR 0122111996315 380.40 MELINDA COLEMAN 7 Post Date Vendor Name Settlement Amt Cardholder Name 01/14/2005 URBAN LAND INSTITUTE 190.00 MELINDA COLEMAN 01/17/2005 APA-CONFERENCE 781.00 MELINDA COLEMAN 01/21/2005 APA HOTEL DEPOSIT 150.00 MELINDA COLEMAN 01/10/2005 BOEHM'S INC 21.07 LINDA CROSSON 01/13/2005 DAMS LOCK & SAFE 58.30 LINDA CROSSON 01/17/2005 WMS WASTE MGMT WMEZPAY 814.37 LINDA CROSSON 01/18/2005 TARGET 00007518 10.62 LINDA CROSSON 01/17/2005 LTG POWER EQUIPMENT 64.26 THOMAS DEBILZAN 01/13/2005 ARBY'S #214 Q52 5.87 RICHARD DOBLAR 01/17/2005 ROMOLO'S 6.00 RICHARD DOBLAR 01/14/2005 JIMMY JOHNS # 285 Q62 6.35 RICHARD DOBLAR 01/20/2005 TEE'S PLUS 507.87 RICHARD DOBLAR 01/21/2005 WALGREEN 00016873 31.93 RICHARD DOBLAR 01/12/2005 MENARDS 3059 41.48 ROBERT J DOLLERSCHELL 01/14/2005 STREICHER'S POLICE EQP 138.34 MICHAEL DUGAS 01/17/2005 MILLS FLEET FARM #27 157.71 DOUG EDGE 01/20/2005 MARSHALL FLDS 00020172 141.00 VIRGINIA ERICKSON 01/13/2005 UNIFORMS UNLIMITED INC 332.40 PAUL E EVERSON 01/12/2005 VRZN WRLS VZSRVE W RE3 72.15 DANIEL F FAUST 01/10/2005 EXCELLCOM 85.16 DAVID FISHER 01/12/2005 EZGOV MN LABOR IND 110.00 DAVID FISHER 01/12/2005 EZGOV MN LABOR IND 30.00 DAVID FISHER 01/14/2005 WASTE MANAGEMENT 334.77 DAVID FISHER 01/14/2005 WASTE MANAGEMENT 334.77 DAVID FISHER 01/20/2005 GLENWOOD-INGLEWOOD 106.34 DAVID FISHER 01/21/2005 INT'L CODE COUNCIL INC 159.99 DAVID FISHER 01/11/2005 COMPUSA #197 31.94 MYCHAL FOWLDS 01/11/2005 BATTERIES PLUS 20.61 MYCHAL FOWLDS 01/13/2005 SYX TIGERDIRECT.COM 47.16 MYCHAL FOWLDS 01/13/2005 CDW GOVERNMENT INC 1,729.99 MYCHAL FOWLDS 01/14/2005 GOLDCOM INC -18.89 MYCHAL FOWLDS 01/14/2005 GOLDCOM INC 890.67 MYCHAL FOWLDS 01/18/2005 GOLDCOM INC 470.67 MYCHAL FOWLDS 01/12/2005 MEC PANASONIC PARTS 30.83 NICK FRANZEN 01/20/2005 CIRCUIT CITY SS #3137 19.16 NICK FRANZEN 01/10/2005 GRUBERS POWER EQUIPMENT 42.60 RONALD FREBERG 01/13/2005 GRUBERS POWER EQUIPMENT 31.47 RONALD FREBERG 01/19/2005 NORTHERN TOOL EQUIPMNT 1.37 RONALD FREBERG 01/20/2005 HENRIKSEN ACE HARDWARE 6.57 RONALD FREBERG 01/14/2005 S & T OFFICE PRODUCTS 17.66 PATRICIA FRY 01/13/2005 CDW GOVERNMENT INC 39.41 CLARENCE GERVAIS 01/13/2005 S & T OFFICE PRODUCTS 324.96 JEAN GLASS 01/14/2005 S & T OFFICE PRODUCTS -369.94 JEAN GLASS 01/17/2005 XPEDX 418.80 JEAN GLASS 01/19/2005 S & T OFFICE PRODUCTS 267.02 JEAN GLASS 01/19/2005 S & T OFFICE PRODUCTS 267.02 JEAN GLASS 01/10/2005 STREAMLINE DESIGN -7.65 MIKE GRAF 01/10/2005 STREAMLINE DESIGN 7.65 MIKE GRAF 01/10/2005 STREAMLINE DESIGN 765.00 MIKE GRAF 01/10/2005 KWIK STOP #1 11.72 MIKE GRAF 01/14/2005 KNOWLANS #2 9.45 MIKE GRAF 01/17/2005 TARGET 00011858 58.45 MIKE GRAF 01/19/2005 HP ASSISTED SERVICE 117.15 MIKE GRAF 01/21/2005 MILLS FLEET FARM #27 75.06 MIKE GRAF 01/20/2005 HENRIKSEN ACE HARDWARE 5.84 JANET M GREW HAYMAN 01/12/2005 VERIZON WRLS I2KW RE3 80.81 KAREN E GUILFOILE 8 Post Date Vendor Name Settlement Amt Cardholder Name 01/12/2005 PROPERTYKEY.COM, INC. 50.00 KAREN E GUILFOILE 01/13/2005 AWL NCS NOTARYRENEWFEE 3.00 KAREN E GUILFOILE 01/13/2005 AWL NCS NOTARYRENEWFEE 3.00 KAREN E GUILFOILE 01/13/2005 AWL NCS NOTARYRENEWFEE 3.00 KAREN E GUILFOILE 01/13/2005 AWL NCS NOTARYRENEWFEE 3.00 KAREN E GUILFOILE 01/13/2005 AWL NCS NOTARYRENEWFEE 3.00 KAREN E GUILFOILE 01/13/2005 AWL NCS NOTARYRENEWFEE 3.00 KAREN E GUILFOILE 01/14/2005 MN DEPT OF COMMERCE 40.00 KAREN E GUILFOILE 01/14/2005 MN DEPT OF COMMERCE 40.00 KAREN E GUILFOILE 01/14/2005 MN DEPT OF COMMERCE 40.00 KAREN E GUILFOILE 01/14/2005 MN DEPT OF COMMERCE 40.00 KAREN E GUILFOILE 01/14/2005 MN DEPT OF COMMERCE 40.00 KAREN E GUILFOILE 01/14/2005 MN DEPT OF COMMERCE 40.00 KAREN E GUILFOILE 01/10/2005 HENRIKSEN ACE HARDWARE 7.69 MARK HAAG 01/21/2005 GARELICK STEEL CO. INC 43.33 MARK HAAG 01/10/2005 S & T OFFICE PRODUCTS -146.03 LORI HANSON 01/12/2005 S & T OFFICE PRODUCTS 99.55 LORI HANSON 01/12/2005 S & T OFFICE PRODUCTS 53.96 LORI HANSON 01/13/2005 S & T OFFICE PRODUCTS 82.11 LORI HANSON 01/13/2005 REED BUS INFO ACCT REC 131.79 LORI HANSON 01/17/2005 S & T OFFICE PRODUCTS 21.40 LORI HANSON 01/17/2005 S & T OFFICE PRODUCTS -36.58 LORI HANSON 01/18/2005 S & T OFFICE PRODUCTS 8.95 LORI HANSON 01/21/2005 S & T OFFICE PRODUCTS 12.18 LORI HANSON 01/10/2005 OFFICE MAX 00002204 51.58 RON HORWATH 01/17/2005 AMERICAN RED CROSOI OF O1 48.00 RON HORWATH 01/13/2005 NEXTEL WIRELESS SVCS 52.03 STEVE HURLEY 01/21/2005 S & T OFFICE PRODUCTS 501.62 STEVE HURLEY 01/20/2005 NEXTEL WIRELESS SVCS 184.30 STEVE HURLEY 01/21/2005 CABLING SERVICES CORPORAT 227.60 STEVE HURLEY 01/13/2005 OFFICE MAX 00002204 19.55 ANN E HUTCHINSON 01/13/2005 MILL END TEXTILES ST PAUL 16.91 ANN E HUTCHINSON 01/13/2005 NEXTEL WIRELESS SVCS 33.05 ANN E HUTCHINSON 01/18/2005 REED'S SPORTING GOODS 157.98 SCOTT JACOBSON 01/10/2005 CONTINENTAL RESEARCH 188.17 MICHAEL KANE 01/13/2005 CERTIFIED LABORATORIES 335.06 MICHAEL KANE 01/10/2005 TARGET 00011858 42.55 MARY B KOEHNEN 01/12/2005 HENRIKSEN ACE HARDWARE 17.74 MARY B KOEHNEN 01/17/2005 UNIFORMS UNLIMITED INC 245.00 TOMMY KONG 01/10/2005 CENTURY COMM & TECH 1,939.19 DAVID KVAM 01/10/2005 CENTURY BOOKSTORE 403.95 DAVID KVAM 01/10/2005 THE HOME DEPOT 2810 107.79 MICHAEL LIDBERG 01/10/2005 OFFICE MAX 00005272 16.52 MICHAEL LIDBERG 01/18/2005 DALCO ENTERPRISES, INC 413.78 MICHAEL LIDBERG 01/10/2005 MENARDS 3022 33.57 DENNIS LINDORFF 01/12/2005 MENARDS 3022 19.60 DENNIS LINDORFF 01/10/2005 CHILI'S GRI22400002246 53.39 STEVE LUKIN 01/13/2005 NEXTEL WIRELESS SVCS 873.56 STEVE LUKIN 01/14/2005 VERIZON WRLS I2KW RE3 44.67 STEVE LUKIN 01/14/2005 WASTE MANAGEMENT 255.99 STEVE LUKIN 01/17/2005 MENARDS 3059 351.67 STEVE LUKIN 01/20/2005 EMERGENCY APPARATUS MAINT 993.98 STEVE LUKIN 01/20/2005 EMERGENCY APPARATUS MAINT 1,059.73 STEVE LUKIN 01/21/2005 EMERGENCY APPARATUS MAINT 27.96 STEVE LUKIN 01/21/2005 SBC PAGING 17.70 STEVE LUKIN 01/14/2005 VERIZON WRLS I2KW RE3 36.12 MARK MARUSKA 9 Post Date Vendor Name Settlement Amt Cardholder Name 01/14/2005 WASTE MANAGEMENT 122.40 MARK MARUSKA 01/14/2005 HARMON GLASS NO 8 59.95 MARK MARUSKA 01/20/2005 ON SITE SANITATION, IN 51.98 MARK MARUSKA 01/21/2005 HUNT ELECTRIC CORPORATION 82.00 MARK MARUSKA 01/10/2005 UNIFORMS UNLIMITED INC 388.00 ALESIA METRY 01/14/2005 STREICHERS POLICE EQUIPM 52.32 ALESIA METRY 01/14/2005 VERIZON WRLS I2KW RE3 60.67 ED NADEAU 01/10/2005 SEARS ROEBUCK 1122 45.76 BRYAN NAGEL 01/17/2005 SPRINTPCS AUTOPYMT RC1 58.46 BRYAN NAGEL 01/13/2005 S & T OFFICE PRODUCTS 3.45 JEAN NELSON 01/10/2005 G & K SERVICES 006 552.80 AMY NNEN 01/10/2005 G & K SERVICES 006 118.89 AMY NNEN 01/10/2005 G & K SERVICES 006 325.45 AMY NNEN 01/11/2005 S & T OFFICE PRODUCTS 132.07 AMY NNEN 01/10/2005 COLE INFORMATION 244.95 MARSHA PACOLT 01/17/2005 THE OLIVE GARD00012005 54.18 MARSHA PACOLT 01/17/2005 CHILI'S GRI22400002246 45.84 MARSHA PACOLT 01/14/2005 UNIFORMS UNLIMITED INC 75.31 STEVEN PALMA 01/10/2005 BATTERIES PLUS 165.63 KURT PARSONS 01/12/2005 EMERGENCY MEDICAL PROD 249.29 KURT PARSONS 01/20/2005 MRL 45.00 KURT PARSONS 01/20/2005 ARMSTRONG MDCL IND INC 125.00 KURT PARSONS 01/12/2005 PROPERTYKEY.COM, INC. 50.00 DENNIS PECK 01/17/2005 RAINBOW FOODS 1-886 29.65 ROBERT PETERSON 01/21/2005 THE HOME DEPOT 2801 11.65 ROBERT PETERSON 01/10/2005 TARGET 00006940 21.28 PHILIP F POWELL 01/10/2005 RADIO SHACK 00161133 51.32 PHILIP F POWELL 01/10/2005 SIRCHIE FINGERPRINT LABS 65.34 PHILIP F POWELL 01/12/2005 TARGET 00011858 5.30 PHILIP F POWELL 01/17/2005 PAYPAL FIRSTCHOICE 65.18 PHILIP F POWELL 01/18/2005 MEDTECH FORENSICS INC 280.15 PHILIP F POWELL 01/20/2005 GEORGIA MILLS 85.04 PHILIP F POWELL 01/20/2005 PAYPAL FIRSTCHOICE -65.18 PHILIP F POWELL 01/10/2005 MERIT CHEVROLET 69.93 STEVEN PRIEM 01/12/2005 GALLES CORPORATION 174.13 STEVEN PRIEM 01/13/2005 TRUCK UTILITES INC 127.46 STEVEN PRIEM 01/14/2005 EAT INC 377.63 STEVEN PRIEM 01/14/2005 EAT INC 220.14 STEVEN PRIEM 01/17/2005 FACTORY MOTOR PARTS 217.41 STEVEN PRIEM 01/17/2005 HENRIKSEN ACE HARDWARE 9.16 STEVEN PRIEM 01/17/2005 SOI SNAP-ON INDUSTRIAL 776.39 STEVEN PRIEM 01/17/2005 NORTHERN TOOL EQUIPMNT 16.45 STEVEN PRIEM 01/20/2005 KATH AUTO PARTS 88.00 STEVEN PRIEM 01/20/2005 KATH AUTO PARTS 38.04 STEVEN PRIEM 01/20/2005 KATH AUTO PARTS -25.13 STEVEN PRIEM 01/20/2005 MCNEILUS STEEL, INC. 667.96 STEVEN PRIEM 01/12/2005 AT&T WIRELESS SERVICES 147.00 KEVIN RABBETT 01/20/2005 THE UPS STORE #2171 9.58 KEVIN RABBETT 01/10/2005 THE STAR TRIBUNE-ADVERTIS 838.18 TERRIE RAMEAUX 01/14/2005 NOVACARE REHB/HEALT 640.00 TERRIE RAMEAUX 01/12/2005 DALCO ENTERPRISES, INC 34.81 MICHAEL REILLY 01/21/2005 DALCO ENTERPRISES, INC 1,482.73 MICHAEL REILLY 01/10/2005 TARGET 00012021 42.78 AUDRA ROBBINS 01/14/2005 CUB FOODS, INC. 24.46 AUDRA ROBBINS 01/18/2005 CUB FOODS, INC. 29.37 AUDRA ROBBINS 01/18/2005 SUN RAY LANES 43.75 AUDRA ROBBINS 10 Post Date Vendor Name Settlement Amt Cardholder Name 01/21/2005 TARGET 00006197 10.64 AUDRA ROBBINS 01/21/2005 PAPER COM O1 OF O1 120.44 AUDRA ROBBINS 01/10/2005 U OF M CCE ON LINE 240.00 ERIN M SCHACHT 01/10/2005 MENARDS 3022 21.98 JAMES SCHINDELDECKER 01/10/2005 S & T OFFICE PRODUCTS 42.55 DEB SCHMIDT 01/10/2005 CURTIS 1000 41.09 DEB SCHMIDT 01/13/2005 MINUTEMAN PRESS 391.57 DEB SCHMIDT 01/14/2005 S & T OFFICE PRODUCTS 104.65 DEB SCHMIDT 01/17/2005 DLX BUSINESS 8003280304 8.43 DEB SCHMIDT 01/10/2005 THE HOME DEPOT 2801 12.52 RUSSELL L SCHMIDT 01/19/2005 REEDS SALES AND SERVICE 151.94 SCOTT SCHULTZ 01/10/2005 G & K SERVICES 006 221.42 GERALD SEEGER 01/14/2005 DALCO ENTERPRISES, INC 80.67 GERALD SEEGER 01/14/2005 DALCO ENTERPRISES, INC 19.24 GERALD SEEGER 01/13/2005 APA MEMBERSHIPS AND SUBS 309.00 ANDREA SINDT 01/13/2005 AWL NCS NOTARYRENEWFEE 3.00 ANDREA SINDT 01/14/2005 MN DEPT OF COMMERCE 40.00 ANDREA SINDT 01/14/2005 VERIZON WRLS I2KW RE3 45.01 ANDREA SINDT 01/18/2005 S & T OFFICE PRODUCTS 158.21 ANDREA SINDT 01/20/2005 T-MOBILE 24.92 ANDREA SINDT 01/20/2005 NEXTEL WIRELESS SVCS 491.31 ANDREA SINDT 01/17/2005 TARGET 00006940 31.15 PAULINE STAPLES 01/14/2005 PRECISION BUSINESS SYS 463.28 JOANNE M SVENDSEN 01/14/2005 HILSON RESEARCH. INC. 207.90 JOANNE M SVENDSEN 01/17/2005 TARGET 00011858 32.36 JOANNE M SVENDSEN 01/19/2005 TARGET 00011858 10.63 JOANNE M SVENDSEN 01/21/2005 TARGET 00011858 46.51 JOANNE M SVENDSEN 01/10/2005 BARNES & NOBLE.COM -56.76 RUSTIN SVENDSEN 01/10/2005 FIRE EQUIPMENT SPECIALTI 1,562.95 RUSTIN SVENDSEN 01/12/2005 MOORE MEDICAL 237.00 RUSTIN SVENDSEN 01/12/2005 BATTERY TECH INC 190.00 RUSTIN SVENDSEN 01/14/2005 NARDINI FIRE EQUIPMENT CO 78.01 RUSTIN SVENDSEN 01/14/2005 PHILIPS MEDICAL SYSTEMS 580.43 RUSTIN SVENDSEN 01/18/2005 ANCOM COMMUNICATIONS INC 109.16 RUSTIN SVENDSEN 01/18/2005 ANCOM TECHNICAL CENTER IN 104.59 RUSTIN SVENDSEN 01/10/2005 THE HOME DEPOT 2801 91.17 LYLE SWANSON 01/10/2005 VIKING ELECTRIC-ST. PAUL 77.83 LYLE SWANSON 01/12/2005 SEARS ROEBUCK 1122 68.13 LYLE SWANSON 01/12/2005 MINVALCO INC 330.24 LYLE SWANSON 01/13/2005 THE HOME DEPOT 2801 52.19 LYLE SWANSON 01/13/2005 VIKING ELECTRIC-ST. PAUL 55.75 LYLE SWANSON 01/14/2005 ALL MAIN STREET ELEC 500.00 LYLE SWANSON 01/17/2005 ALL MAIN STREET ELEC 350.00 LYLE SWANSON 01/17/2005 ALL MAIN STREET ELECTRIC 485.40 LYLE SWANSON 01/17/2005 ENGRAPHICS INC 29.55 LYLE SWANSON 01/17/2005 SEARS ROEBUCK 1122 68.12 LYLE SWANSON 01/17/2005 ALL MAIN STREET ELEC 174.00 LYLE SWANSON 01/19/2005 HIRSHFIELD'S MAPLEWOOD 36.79 LYLE SWANSON 01/21/2005 DAMS LOCK & SAFE 36.69 LYLE SWANSON 01/12/2005 SPARTAN PROMOTIONAL GRP 387.36 DOUGLAS J TAUBMAN 01/10/2005 QWESTCOMM TN612 57.51 JUDY TETZLAFF 01/10/2005 QWESTCOMM TN612 57.51 JUDY TETZLAFF 01/10/2005 QWESTCOMM TN612 57.51 JUDY TETZLAFF 01/10/2005 QWESTCOMM TN612 86.27 JUDY TETZLAFF 01/10/2005 QWESTCOMM TN612 86.27 JUDY TETZLAFF 01/10/2005 QWESTCOMM TN612 86.27 JUDY TETZLAFF 11 Post Date Vendor Name 01/10/2005 QWESTCOMM TN612 01/10/2005 QWESTCOMM TN612 01/10/2005 QWESTCOMM TN612 01/10/2005 QWESTCOMM TN612 01/12/2005 MARSHALL FLDS 00020172 01/17/2005 MERMAID 01/14/2005 COLE INFORMATION 01/13/2005 MILLS FLEET FARM #27 01/13/2005 PARTY AMERICA 1008 01/14/2005 OFFICE MAX 00002204 01/17/2005 AFFORDABLE ENGRAVING 01/17/2005 MINUTEMAN PRESS 01/17/2005 PANERA BREAD #3459 01/19/2005 USA TODAY SUBSCRIPTIONS Settlement Amt Cardholder Name 86.27 JUDY TETZLAFF 115.02 JUDY TETZLAFF 241.17 JUDY TETZLAFF 374.61 JUDY TETZLAFF 32.50 DAVID J THOMALLA 10.00 DAVID J THOMALLA 244.95 JUDY WEGWERTH 7.44 SUSAN ZWIEG 14.28 SUSAN ZWIEG 7.86 SUSAN ZWIEG 55.91 SUSAN ZWIEG 94.63 SUSAN ZWIEG 150.09 SUSAN ZWIEG 52.00 SUSAN ZWIEG 55,253.31 12 Check Register City of Maplewood vchlist 02/03/2005 11:19:15 AM Check Date Vendor 66166 66167 66168 66169 66170 66171 66172 66173 66174 66175 66176 66177 66178 66179 66180 66181 2/3/2005 2/3/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 66182 66183 66184 66185 66186 66187 66188 66189 66190 66191 66192 66193 66194 66195 66196 66197 66198 66199 66200 66201 66202 66203 66204 66205 66206 66207 66208 66209 66210 66211 01175 NORTH ST PAUL, CITY OF 03178 SCIENCE EXPLORERS 02074 AHL, R CHARLES 03335 AMERICAN ENGINEERING 02310 ANDERSEN CABINETS INC 00111 ANIMAL CONTROL SERVICES INC 00131 ASPEN EQUIPMENT CO 02862 BECKER,SHANE 00198 BOARD OF WATER COMMISSIONERS 00255 CAPITOL RUBBER STAMP CO. 00340 CRAMER BUILDING SERVICES 00384 DE LAGE LANDEN FINANCIAL SRVS 00384 DE LAGE LANDEN FINANCIAL SRVS 00427 DUNN, ALICE 00463 EMERGENCY APPARATUS MAINT 02724 FBI/LEEDA 2/8/2005 01949 GARY L FISCHLER & ASSOC PA 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 2/8/2005 00543 GE CAPITAL 00589 GRAF, DAVE 02547 HARTLAND FUEL PRODUCTS LLC INC 00662 HERITAGE THEATER CO INC 02643 HITESMAN & ASSOCIATES PA 03338 HOME SITES LLC 00687 HUGO'S TREE CARE 03168 IMPERIAL DEVELOPERS INC 00721 INDEPENDENT SPORTS NETWORK 02990 INSTANT INSTALL INC 00857 LEAGUE OF MINNESOTA CITIES 00908 M R P A 01023 MN COUNTY ATTORNEYS ASSN 01085 MN LIFE INSURANCE 01028 MN STATE TREASURER STAX 03193 NOBLE NURSERY RETAIL INC 01174 NORTH ST PAUL-MAPLEWOOD- 02886 OERTEL ARCHITECTS 00001 ONE TIME VENDOR 01941 PATRICK GRAPHICS & TROPHIES 01254 PEPSI-COLA COMPANY 00396 PUBLIC SAFETY, DEPT OF 00396 PUBLIC SAFETY, DEPT OF 03336 PYRO ENGINEERING INC 01337 RAMSEY COUNTY-PROP REC & REV 03337 ROSOTO LLP 01418 SAM'S CLUB DIRECT 2/8/2005 01504 ST PAUL, CITY OF 2/8/2005 02981 STORK TWIN CITY TESTING CORP Description/Account MONTHLY UTILITIES 12/7 THRU 1/6/05 SCIENCE CLASS INSTRUCTION REIMB FOR MILEAGE -JAN PROJ 04-12 GEOTECHNICAL SRVS RE-COVER TABLE TOP PATROL & BOARDING FEES 1/15 - 1/28 BUCKET TRUCK RENTAL INSTALL HEATERS MONTHLY WATER UTIL -STMT DATE 1/26 NOTARY STAMPS - 2 MECH SYS -SCHEDULED MAINT AGREEMENT- COPIER LEASE COPIER LEASE REIMB FOR UNIFORM REPAIR AMB MEDIC 2 2005 MEMBERSHIP - 1 2005 MEMBERSHIP - 1 2005 MEMBERSHIP - 1 CANDIDATE SCREEN CANDIDATE SCREEN CANDIDATE SCREEN CANDIDATE SCREEN CANDIDATE SCREEN CANDIDATE SCREEN CANDIDATE SCREEN COPIER LEASE 2/13 - 3/12 KARATE INSTRUCTOR 1/4 - 1/25 POLAR DSL LOW SULPHUR RED DYED 2005 CHARITABLE GAMBLING DONATION PROF SRVS - HIPAA REF GRADING ESC - 2415 MINNEHAHA REMOVE DISEASED TREE PROJ 04-04 GRADING, UTIL, PAVING 11/4 BASKETBALL REFEREE & SCOREKEEPING OFFICE FURNITURE INSTALL OFFICE FURNITURE - 2 OFFICES 2005 CONF REGISTRATION VOLLEYBALL STATE TOURNAMENTS CRIMINAL ELEMENTS HANDBOOKS - 6 MONTHLY PREMIUM MONTHLY SURTAX -JAN PROJ 03-04 KENNARD ST THRU 12/21 ROTARY MEMBERSHIP DUES PROJ 03-19 PROF SRVS 12/27 - 1/28 REF MICHELLE BLOM -MEMBERSHIP BASKETBALL TROPHIES MERCH FOR RESALE CONF REGISTRATION - 2 TRANSFER TITLE CN# 04021699 FIREWORKS DOCUMENT COPY ANNUAL BRIDGE INSPECTIONS REF GRADING ESC - 0 DESOTO ST N MERCH FOR RESALE PROGRAM SUPPLIES MERCH FOR RESALE CHAIRS PROGRAM SUPPLIES MERCH FOR RESALE MERCH FOR RESALE PROGRAM SUPPLIES CRIME LAB FEES -DEC PROJ 02-07 INSTRUMENTATION MONITOR PROJ 02-07 PROF TESTING SRVS PROJ 02-07 INSTRUMENTATION MONITOR Amount 2, 226.97 95.00 97.20 2, 248.80 500.00 1,201.94 3,195.00 3,450.00 652.33 42.00 2,133.00 511.20 326.54 75.97 2,534.80 35.00 35.00 35.00 250.00 250.00 250.00 250.00 250.00 250.00 250.00 293.94 198.25 10,247.43 3,140.00 260.00 5,753.91 266.25 3, 640.17 1,272.00 3, 535.43 766.59 20.00 1, 040.00 135.26 4,326.35 1,979.31 59,670.41 225.00 20,057.95 159.75 3, 565.15 399.95 660.00 13.50 10,000.00 29.00 570.00 5,175.58 206.62 55.76 50.99 292.41 91.56 106.95 231.47 135.04 690.00 11,157.75 3, 059.75 3, 698.00 13 Check Date Vendor Description/Account Amount PROJ 02-07 INSTRUMENTATION MONITOR 3,109.00 66212 2/8/2005 01572 SYSTEMS SUPPLY, INC. INK CARTRIDGES 435.85 TONER 78.22 66213 2/8/2005 01578 T.R.F. SUPPLY CO. MAINT SUPPLIES 288.61 66214 2/8/2005 01026 TRANSPORTATION, DEPT OF PROJ 02-07 TESTING &INSP 774.25 66215 2/8/2005 01647 TRI-COUNTY LAW ENFORCEMENT AGENCY MEMBERSHIP 60.00 66216 2/8/2005 02165 URS / BRW INC PROJ 03-12 PROF SRVS THRU 12/10/04 5,098.78 66217 2/8/2005 01734 WALSH, WILLIAM P. COMM PLUMBING INSP 437.00 52 Checks in this report Total checks : 188,604.94 14 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 01 /27/05 01 /28/05 01 /27/05 01 /28/05 01 /28/05 01 /28/05 01 /28/05 01 /28/05 01/31/05 01 /28/05 02/01 /05 02/01 /05 01 /28/05 02/02/05 02/01 /05 01 /28/05 01 /28/05 01 /28/05 01/31/05 01/31/05 01/31/05 01/31/05 01/31/05 02/01 /05 02/01 /05 02/01 /05 02/02/05 02/02/05 02/03/05 02/03/05 MN State Treasurer ICMA (Vantagepointe) MN Dept of Natural Resources MN State Treasurer U.S. Treasurer P.E.R.A. ICMA (Vantagepointe) Orchard Trust MN State Treasurer MSA/Dispatcher Unions U.S. Bank Trust MN State Treasurer MN State Treasurer MN State Treasurer ARC Administration TOTAL Description Drivers License/Deputy Registrar Deferred Compensation DNR electronic licenses Drivers License/Deputy Registrar Federal Payroll Tax P.E.R.A. RHS plan Deferred Compensation Drivers License/Deputy Registrar Union Dues Debt Service payments - 12 Drivers License/Deputy Registrar State Payroll Tax Drivers License/Deputy Registrar DCRP & Flex plan payments Amount 12,711.60 19,791.94 1,678.00 10,163.25 134,249.88 50,933.39 24,268.84 41,290.53 12,561.86 184.00 3,644,030.02 17,322.50 24,698.88 14,245.71 6,430.02 4,U"14,bbU.4L 15 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/28/05 CARDINAL, ROBERT 422.42 dd 01/28/05 JUENEMANN, KATHLEEN 371.77 dd 01/28/05 KOPPEN, MARVIN 371.77 dd 01/28/05 MONAHAN-JUNEK, JACQUELINE 371.77 dd 01/28/05 ROSSBACH, WILLIAM 371.77 dd 01/28/05 COLEMAN, MELINDA 4,058.20 dd 01/28/05 DARST, ROBERTA 1,964.74 dd 01/28/05 FURSMAN, RICHARD 4,638.25 dd 01/28/05 SWANSON, LYLE 1,707.45 dd 01/28/05 LE, SHERYL 4,676.90 dd 01/28/05 RAMEAUX, THERESE 4,940.75 dd 01/28/05 FAUST, DANIEL 4,877.36 dd 01/28/05 SCHMIDT, DEBORAH 1,442.95 dd 01/28/05 ANDERSON, CAROLE 1,920.36 dd 01/28/05 BAUMAN, GAYLE 3,287.76 dd 01/28/05 JACKSON, MARY 3,525.35 dd 01/28/05 KELSEY, CONNIE 1,842.00 dd 01/28/05 TETZLAFF, JUDY 1,802.95 dd 01/28/05 FRY, PATRICIA 1,680.98 dd 01/28/05 GUILFOILE, KAREN 2,855.98 dd 01/28/05 OSTER, ANDREA 2,339.23 dd 01/28/05 CARLE, JEANETTE 2,444.84 dd 01/28/05 FIGG, SHERRIE 1,095.78 dd 01/28/05 JAGOE, CAROL 1,623.81 dd 01/28/05 JOHNSON, BONNIE 1,068.94 dd 01/28/05 MOY, PAMELA 748.68 dd 01/28/05 OLSON, SANDRA 2,413.07 dd 01/28/05 WEAVER, KRISTINE 1,752.40 dd 01/28/05 BANICK, JOHN 6,029.32 dd 01/28/05 CORCORAN, THERESA 1,814.39 dd 01/28/05 POWELL, PHILIP 2,246.22 dd 01/28/05 SPANGLER, EDNA 583.00 dd 01/28/05 THOMALLA, DAVID 7,331.24 dd 01/28/05 ABEL, GLINT 2,338.39 dd 01/28/05 ALDRIDGE, MARK 3,037.01 dd 01/28/05 ANDREWS, SCOTT 3,112.34 dd 01/28/05 BAKKE, LONN 2,745.22 dd 01/28/05 BELDE, STANLEY 2,353.31 dd 01/28/05 BIERDEMAN, BRIAN 2,164.78 dd 01/28/05 BOHL, JOHN 5,124.88 dd 01/28/05 BUSACK, DANIEL 2,265.84 dd 01/28/05 COFFEY, KEVIN 2,134.00 dd 01/28/05 GROTTY, KERRY 2,597.95 dd 01/28/05 DOBLAR, RICHARD 2,621.34 dd 01/28/05 GABRIEL, ANTHONY 1,680.30 dd 01/28/05 HEINZ, STEPHEN 2,463.66 dd 01/28/05 HIEBERT, STEVEN 4,243.51 dd 01/28/05 JOHNSON, KEVIN 3,189.76 dd 01/28/05 KARIS, FLINT 2,749.92 dd 01/28/05 KONG, TOMMY 2,672.37 16 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/28/05 KROLL, BRETT 2,201.18 dd 01/28/05 KVAM, DAVID 3,257.27 dd 01/28/05 CARSON, DANIEL 2,265.84 dd 01/28/05 LU, JOHNNIE 3,474.10 dd 01/28/05 MARINO, JASON 2,221.78 dd 01/28/05 MARTIN, JERROLD 2,353.31 dd 01/28/05 MCCARTY, GLEN 2,150.01 dd 01/28/05 METRY, ALESIA 2,059.84 dd 01/28/05 NYE, MICHAEL 1,584.25 dd 01/28/05 OLSON, JULIE 2,531.06 dd 01/28/05 RABBETT, KEVIN 4,081.13 dd 01/28/05 STEFFEN, SCOTT 4,841.44 dd 01/28/05 SZCZEPANSKI, THOMAS 2,635.66 dd 01/28/05 TRAN, JOSEPH 2,143.36 dd 01/28/05 WENZEL, JAY 2,641.63 dd 01/28/05 XIONG, KAO 2,544.42 dd 01/28/05 BARTZ, PAUL 2,817.99 dd 01/28/05 BERGERON, JOSEPH 3,299.82 dd 01/28/05 DUGAS, MICHAEL 3,078.47 dd 01/28/05 DUNN, ALICE 2,504.62 dd 01/28/05 ERICKSON, VIRGINIA 2,619.21 dd 01/28/05 EVERSON, PAUL 2,144.98 dd 01/28/05 FLOR, TIMOTHY 3,078.22 dd 01/28/05 FRASER, JOHN 2,824.39 dd 01/28/05 HALWEG, JODI 2,070.68 dd 01/28/05 L'ALLIER, DANIEL 1,490.78 dd 01/28/05 LANGNER, SCOTT 1,913.85 dd 01/28/05 PALMA, STEVEN 2,653.14 dd 01/28/05 PARSONS, KURT 3,775.54 dd 01/28/05 THIENES, PAUL 2,830.54 dd 01/28/05 BECK, PATRICK 1,010.00 dd 01/28/05 BECKER, SHANE 1,285.80 dd 01/28/05 CHRISTENSEN, CHARLES 915.78 dd 01/28/05 CRAWLEY, BRIAN 1,058.48 dd 01/28/05 DAWSON, RICHARD 1,792.15 dd 01/28/05 DUELLMAN, KIRK 1,883.82 dd 01/28/05 FITZGERALD, EDWARD 861.94 dd 01/28/05 GJERTSON, MARK 2,710.97 dd 01/28/05 HEFFERNAN, PATRICK 1,581.80 dd 01/28/05 HEMQUIST, MICHAEL 2,286.30 dd 01/28/05 HJELLE, ERIK 1,677.35 dd 01/28/05 JOHNSON, DOUGLAS 1,792.15 dd 01/28/05 I{NAPP, BRETT 1,616.54 dd 01/28/05 LAW, ROBERT 1,156.00 dd 01/28/05 NOVAK, JEROME 1,883.82 dd 01/28/05 NOWICKI, PAUL 1,776.70 dd 01/28/05 OPHEIM, JOHN 2,363.12 dd 01/28/05 PETERSON, MARK 960.87 dd 01/28/05 PETERSON, ROBERT 1,951.20 dd 01/28/05 QUIST, JESSE 1,126.34 dd 01/28/05 REYNOSO, ANGEL 1,269.20 dd 01/28/05 SVENDSEN, RONALD 1,889.66 dd 01/28/05 GERVAIS-JR, CLARENCE 4,417.41 dd 01/28/05 BAUER, MICHELLE 2,014.25 dd 01/28/05 FLAUGHER, JAYME 2,024.55 dd 01/28/05 HERMANSON, CHAD 1,020.00 17 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/28/05 HUBIN, KENNARD 1,816.87 dd 01/28/05 LAFFERTY, WALTER 2,096.85 dd 01/28/05 LINK, BRYAN 1,978.91 dd 01/28/05 PACOLT, MARSHA 2,448.02 dd 01/28/05 RABINE, JANET 5,184.00 dd 01/28/05 STAHNKE, JULIE 2,502.03 dd 01/28/05 LUKIN, STEVEN 8,960.93 dd 01/28/05 SVENDSEN, RUSTIN 6,252.10 dd 01/28/05 ZWIEG, SUSAN 1,745.35 dd 01/28/05 DOLLERSCHELL, ROBERT 282.07 dd 01/28/05 AHL, R. CHARLES 5,114.90 dd 01/28/05 NNEN, AMY 1,165.02 dd 01/28/05 PRIEFER, WILLIAM 5,234.98 dd 01/28/05 WEGWERTH, JUDITH 1,752.28 dd 01/28/05 BRINK, TROY 1,881.48 dd 01/28/05 DEBILZAN, THOMAS 1,941.55 dd 01/28/05 EDGE, DOUGLAS 2,704.95 dd 01/28/05 JONES, DONALD 3,776.00 dd 01/28/05 K.ANE, MICHAEL 5,607.14 dd 01/28/05 LUTZ, DAVID 1,886.17 dd 01/28/05 MEYER, GERALD 3,101.66 dd 01/28/05 NAGEL, BRYAN 2,176.29 dd 01/28/05 OSWALD, ERICK 4,135.72 dd 01/28/05 TEVLIN, TODD 1,765.79 dd 01/28/05 CAVETT, CHRISTOPHER 3,270.46 dd 01/28/05 DUCHARME, JOHN 2,323.66 dd 01/28/05 ENGSTROM, ANDREW 1,583.24 dd 01/28/05 JACOBSON, SCOTT 1,711.94 dd 01/28/05 KNUTSON, LOIS 955.02 dd 01/28/05 LABEREE, ERIN 2,281.43 dd 01/28/05 LINDBLOM, RANDAL 2,602.46 dd 01/28/05 MURRA, AARON 600.88 dd 01/28/05 PECK, DENNIS 2,330.59 dd 01/28/05 PRIEBE, WILLIAM 2,325.97 dd 01/28/05 VERMEERSCH, CHARLES 2,107.76 dd 01/28/05 ANDERSON, BRUCE 5,486.18 dd 01/28/05 CAREY, HEIDI 1,991.75 dd 01/28/05 HALL, KATHLEEN 1,749.97 dd 01/28/05 MARUSKA, MARK 4,845.16 dd 01/28/05 NAUGHTON, JOHN 1,655.75 dd 01/28/05 SCHINDELDECKER, JAMES 1,824.46 dd 01/28/05 BIESANZ, OAKI,EY 1,479.62 dd 01/28/05 HAYMAN, JANET 1,428.03 dd 01/28/05 HUTCHINSON, ANN 2,221.50 dd 01/28/05 NELSON, JEAN 1,127.89 dd 01/28/05 SEEGER, GERALD 826.11 dd 01/28/05 GAYNOR, VIRGINIA 1,957.35 dd 01/28/05 EKSTRAND, THOMAS 2,898.01 dd 01/28/05 KROLL, LISA 1,173.56 dd 01/28/05 LIVINGSTON, JOYCE 911.08 dd 01/28/05 SINDT, ANDREA 1,586.15 dd 01/28/05 THOMPSON, DEBRA 704.46 dd 01/28/05 YOUNG, TAMELA 1,474.95 dd 01/28/05 FINWALL, SHANN 1,366.36 dd 01/28/05 ROBERTS, KENNETH 2,479.55 dd 01/28/05 CARVER, NICHOLAS 3,225.70 18 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/28/05 FISHER, DAVID 6,498.72 dd 01/28/05 RICE, MICHAEL 1,846.95 dd 01/28/05 SWAN, DAVID 1,936.55 dd 01/28/05 KONEWKO, DUWAYNE 4,822.85 dd 01/28/05 ANZALDI, KALI 406.13 dd 01/28/05 BJORK, ALICIA 320.00 dd 01/28/05 DAMSON, LINCOLN 455.00 dd 01/28/05 ERLER, ANGELA 73.50 dd 01/28/05 FINN, GREGORY 3,851.66 dd 01/28/05 GOODRICH, CHAD 332.50 dd 01/28/05 GRAF, MICHAEL 3,613.13 dd 01/28/05 KELLY, LISA 1,269.42 dd 01/28/05 KYRK, ASHLEY 50.00 dd 01/28/05 MCBRIDE, PATRICK 100.00 dd 01/28/05 NIEMAN, JAMES 239.25 dd 01/28/05 OHLHAUSER, MEGHAN 465.63 dd 01/28/05 ROBBINS, AUDRA 2,906.18 dd 01/28/05 SCHERPING, CLARE 31.50 dd 01/28/05 SCHERPING, ROGER 39.00 dd 01/28/05 SHERRILL, CAITLIN 263.25 dd 01/28/05 TAUBMAN, DOUGLAS 4,138.74 dd 01/28/05 WERNER, KATIE 310.01 dd 01/28/05 ZIELINSKI, JOSEPH 46.00 dd 01/28/05 BREHEIM, ROGER 1,826.77 dd 01/28/05 GERMAIN, DAVID 1,831.39 dd 01/28/05 NORDQUIST, RICHARD 1,866.55 dd 01/28/05 SCHULTZ, SCOTT 2,073.02 dd 01/28/05 ANZALDI, MANDY 1,156.32 dd 01/28/05 COLEMAN, PHILIP 300.00 dd 01/28/05 COLLINS, ASHLEY 115.50 dd 01/28/05 CRAWFORD - JR, RAYMOND 475.48 dd 01/28/05 CROSSON, LINDA 2,486.83 dd 01/28/05 EVANS, CHRISTINE 722.75 dd 01/28/05 PELOQUIN, PENNYE 655.53 dd 01/28/05 SCHMIDT, RUSSELL 3,311.06 dd 01/28/05 SCHULZE, BRIAN 576.60 dd 01/28/05 STAPLES, PAULINE 6,596.25 dd 01/28/05 BENDTSEN, LISA 119.40 dd 01/28/05 BRENEMAN, NEIL 386.08 dd 01/28/05 CRAWFORD, RAYMOND 152.00 dd 01/28/05 DEL ROSARIO, THERESA 39.00 dd 01/28/05 EDSON, JAMIE 77.10 dd 01/28/05 ERICKSON-CLARK, CAROL 89.00 dd 01/28/05 ESTRADA, KIEL 144.00 dd 01/28/05 FONTAINE, KIM 693.67 dd 01/28/05 GREDVIG, ANDERS 308.29 dd 01/28/05 HALEY, BROOKE 157.01 dd 01/28/05 HORWATH, RONALD 3,615.69 dd 01/28/05 IRISH, GRACE 128.90 dd 01/28/05 JONES, LACEY 60.75 dd 01/28/05 KOEHNEN, AMY 96.60 dd 01/28/05 KOEHNEN, MARY 1,068.45 dd 01/28/05 KRONHOLM, KATHRYN 676.63 dd 01/28/05 MATHEWS, LEAH 13.00 dd 01/28/05 NELSON, SIERRA 71.50 dd 01/28/05 OVERBY, ANNA 38.60 19 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/28/05 POTTRATZ, DIANE 95.98 dd 01/28/05 PROESCH, ANDY 525.33 dd 01/28/05 SCHMIDT, LINDSEY 22.75 dd 01/28/05 SHAW, KRISTINA 92.65 dd 01/28/05 SMITH, ANN 252.00 dd 01/28/05 TUPY, HEIDE 174.60 dd 01/28/05 TUPY, MARCUS 347.43 dd 01/28/05 WERNER, REBECCA 39.00 dd 01/28/05 WHITE, NICOLE 587.50 dd 01/28/05 GROPPOLI, LINDA 351.00 dd 01/28/05 HANSON, ELIZABETH 12.00 dd 01/28/05 KURKOSKI, STEPHANIE 67.99 dd 01/28/05 LONETTI, MARGARET 321.30 dd 01/28/05 BEHAN, JAMES 1,702.83 dd 01/28/05 LONETTI, JAMES 2,401.47 dd 01/28/05 MILES, LAURA 185.00 dd 01/28/05 PATTERSON, ALBERT 1,202.46 dd 01/28/05 PRINS, KELLY 970.62 dd 01/28/05 REILLY, MICHAEL 3,240.27 dd 01/28/05 AICHELE, CRAIG 1,867.76 dd 01/28/05 PRIEM, STEVEN 2,162.03 dd 01/28/05 BERGO, CHAD 2,255.29 dd 01/28/05 FOWLDS, MYCHAL 1,976.78 dd 01/28/05 FRANZEN, NICHOLAS 1,512.86 dd 01/28/05 HURLEY, STEPHEN 3,245.74 dd 01/28/05 ARNOLD, DAVID 0.00 dd 01/28/05 BECKER, RONALD 0.00 dd 01/28/05 BURKE, MYLES 0.00 dd 01/28/05 CAHANES, ANTHONY 0.00 dd 01/28/05 CLAUSON, DALE 0.00 dd 01/28/05 DREGER, RICHARD 0.00 dd 01/28/05 EDSON, KAREN 0.00 dd 01/28/05 ELIAS, JAMES 0.00 dd 01/28/05 HALWEG, KEVIN 0.00 dd 01/28/05 MEEHAN, JAMES 0.00 dd 01/28/05 MELANDER, JON 0.00 dd 01/28/05 MOESCHTER, RICHARD 0.00 dd 01/28/05 MORELLI, RAYMOND 0.00 dd 01/28/05 MULVANEY, DENNIS 0.00 dd 01/28/05 NELSON, CAROL 0.00 dd 01/28/05 OSTROM, MARJORIE 0.00 dd 01/28/05 RYAN, MICHAEL 0.00 dd 01/28/05 SKALMAN, DON 0.00 dd 01/28/05 STAFNE, GREG 0.00 dd 01/28/05 STOCKTON, DERRELL 0.00 dd 01/28/05 SVENDSEN, BRANDON 0.00 dd 01/28/05 URBANSKI, HOLLY 0.00 dd 01/28/05 VIETOR, LORRAINE 0.00 dd 01/28/05 VORWERK, ROBERT 0.00 wf 2030 01/14/05 BIAGI, NICHOLAS 224.00 wf 100161 01/28/05 INGVOLDSTAD, CURTIS 100.00 wf 100162 01/28/05 KARSTENS, BRAD 50.00 wf 100163 01/28/05 CARLSON, STEVEN 1,838.34 wf 100164 01/28/05 JAHN, DAVID 2,269.00 wf 100165 01/28/05 MORIN, TROY 187.00 wf 100166 01/28/05 MATHEYS, ALANA 4,718.59 20 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 100167 01/28/05 EDSON, KAREN 487.50 wf 100168 01/28/05 GENNOW, PAMELA 507.00 wf 100169 01/28/05 HANSEN, LORI 1,679.76 wf 100170 01/28/05 PALANK, MARY 1,616.46 wf 100171 01/28/05 RICHIE, CAROLE 1,618.77 wf 100172 01/28/05 SVENDSEN, JOANNE 2,837.13 wf 100173 01/28/05 SHORTREED, MICHAEL 3,209.41 wf 100174 01/28/05 STEINER, JOSEPH 576.00 wf 100175 01/28/05 WELCHLIN, CABOT 2,769.24 wf 100176 01/28/05 ACOSTA, MARK 1,114.77 wf 100177 01/28/05 AMBORN, JASON 1,407.32 wf 100178 01/28/05 ANDERSON, BRIAN 1,716.72 wf 100179 01/28/05 BAHL, DAVID 1,588.23 wf 100180 01/28/05 BAUMAN, ANDREW 1,116.59 wf 100181 01/28/05 BOURQUIN, RON 2,120.17 wf 100182 01/28/05 BUCHE, JOETTE 2,467.59 wf 100183 01/28/05 CAHILL, CHRISTOPHER 227.43 wf 100184 01/28/05 CAPISTRANT, JOHN 1,182.67 wf 100185 01/28/05 CARLSON, CAMERON 1,318.00 wf 100186 01/28/05 CAVE, GEORGE 490.35 wf 100187 01/28/05 CROMETT, MARK 2,008.06 wf 100188 01/28/05 DIETZ, EDWARD 1,870.14 wf 100189 01/28/05 DITTEL, MICHAEL 1,836.84 wf 100190 01/28/05 DUELLMAN, AMY 1,995.06 wf 100191 01/28/05 FASULO, WALTER 1,816.90 wf 100192 01/28/05 FETTERS, JEFFREY 1,701.85 wf 100193 01/28/05 GERARD, JAMIE 2,228.08 wf 100194 01/28/05 HAKSETH, NATHAN 1,851.68 wf 100195 01/28/05 HALE, JOSEPH 2,472.53 wf 100196 01/28/05 HERLUND, RICK 2,386.74 wf 100197 01/28/05 HUTCHINSON, JAMES 1,225.18 wf 100198 01/28/05 KALKA, THOMAS 2,515.49 wf 100199 01/28/05 I~.ANE, ROBERT 2,378.88 wf 100200 01/28/05 KARNOWSKI, SANDRA 2,807.17 wf 100201 01/28/05 KOEHN, CORY 752.46 wf 100202 01/28/05 KONDER, RONALD 1,473.13 wf 100203 01/28/05 KORTUS, WILLIAM 1,070.98 wf 100204 01/28/05 KUMMER, CORINNE 1,618.89 wf 100205 01/28/05 LIDBERG, MICHAEL 1,115.49 wf 100206 01/28/05 LINK, BRYAN 724.44 wf 100207 01/28/05 LOCHEN, MICHAEL 2,199.27 wf 100208 01/28/05 MALLORY, GORDON 2,203.84 wf 100209 01/28/05 MARCHIO, ANGELA 8.00 wf 100210 01/28/05 MARTY, MARK 5,134.08 wf 100211 01/28/05 MCGOVERN, JOHN 1,118.76 wf 100212 01/28/05 MELANDER, JON 2,305.19 wf 100213 01/28/05 MELLEN, RICHARD 1,619.84 wf 100214 01/28/05 MILLER, NICHOLAS 1,503.90 wf 100215 01/28/05 MONK, JOHN 766.46 wf 100216 01/28/05 NALIPINSKI, STEPHEN 1,463.21 wf 100217 01/28/05 NOLAN, PAUL 1,583.34 wf 100218 01/28/05 RICE, DANIEL 1,570.68 wf 100219 01/28/05 RIDER, JEFFREY 2,041.08 wf 100220 01/28/05 RINDAL, DONALD 70.05 wf 100221 01/28/05 ROBERTSON, STEVEN 892.56 wf 100222 01/28/05 ROMANIK, JAMES 1,886.10 21 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 100223 01/28/05 SACKETT, JAMES 1,226.73 wf 100224 01/28/05 SCHADT, JEFFREY 1,054.98 wf 100225 01/28/05 SCHULTZ, THOMAS 1,511.27 wf 100226 01/28/05 SEDLACEK, JEFFREY 1,222.16 wf 100227 01/28/05 SINGER, SCOTT 672.39 wf 100228 01/28/05 SKOK, STEPHEN 1,539.73 wf 100229 01/28/05 SMITH, RICHARD 811.89 wf 100230 01/28/05 SOLHEID, DALE 778.43 wf 100231 01/28/05 STELLA, JAMES 2,286.34 wf 100232 01/28/05 STENE, MARK 642.42 wf 100233 01/28/05 WATERS, JOSEPH 2,174.83 wf 100234 01/28/05 WHITE, JOEL 967.00 wf 100235 01/28/05 FREBERG, RONALD 2,193.13 wf 100236 01/28/05 JAROSCH, JONATHAN 89.25 wf 100237 01/28/05 EDSON, DAVID 2,214.38 wf 100238 01/28/05 HELEY, ROLAND 1,859.48 wf 100239 01/28/05 HINNENKAMP, GARY 1,839.43 wf 100240 01/28/05 LINDORFF, DENNIS 1,826.77 wf 100241 01/28/05 NIEMCZYK, ANTHONY 148.00 wf 100242 01/28/05 NOVAK, MICHAEL 1,753.35 wf 100243 01/28/05 SOUTTER, CHRISTINE 75.63 wf 100244 01/28/05 ADAMS, CAILIN 203.00 wf 100245 01/28/05 BERGEE, BEN 31.50 wf 100246 01/28/05 BERGEE, RON 39.00 wf 100247 01/28/05 BROZAK, KATHERINE 382.50 wf 100248 01/28/05 FREYBERGER, RACHEL 282.00 wf 100249 01/28/05 GREEN, DANIEL 32.00 wf 100250 01/28/05 HARGROVE, CAYLA 127.75 wf 100251 01/28/05 HAWKES, SCOTT 28.00 wf 100252 01/28/05 HOLDER, RYAN 108.00 wf 100253 01/28/05 JOHNSON, ALEXANDER 21.00 wf 100254 01/28/05 KLEM, JOSH 90.00 wf 100255 01/28/05 LANCETTE, JOSHUA 73.50 wf 100256 01/28/05 LANDE, JOSEPH 45.00 wf 100257 01/28/05 LANDIS, PATRICK 21.00 wf 100258 01/28/05 CARSON, RYAN 54.00 wf 100259 01/28/05 LIUKONEN, SHAWN 42.00 wf 100260 01/28/05 MESSEROLE, KELSEY 52.00 wf 100261 01/28/05 MUELLNER, CHRISTOPHER 67.50 wf 100262 01/28/05 NAPOLI, ANGELICA 19.50 wf 100263 01/28/05 O'SHEA, CASSANDRA 22.50 wf 100264 01/28/05 OLSON, KRISTIN 45.00 wf 100265 01/28/05 PARTLOW, TRAVIS 52.00 wf 100266 01/28/05 PRENDERGAST, MATTHEW 30.00 wf 100267 01/28/05 PREW, WILLIAM 32.00 wf 100268 01/28/05 ROBBINS, EMERALD 49.00 wf 100269 01/28/05 SHOBERG, KARI 160.88 wf 100270 01/28/05 SIEMERS, PAUL 39.00 wf 100271 01/28/05 SIKORA, PAUL 30.00 wf 100272 01/28/05 WILSON, DANIELLE 42.00 wf 100273 01/28/05 YORKOVICH, BRADLEY 19.50 wf 100274 01/28/05 ZIELINSKI, JESSICA 45.00 wf 100275 01/28/05 ZUSTIAK, CODY 90.00 wf 100276 01/28/05 HAAG, MARK 1,850.51 wf 100277 01/28/05 NADEAU, EDWARD 7,130.16 wf 100278 01/28/05 GLASS, JEAN 2,600.83 22 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 100279 01/28/05 SARPONG, SEAN 708.00 wf 100280 01/28/05 TOLBERT, FRANCINE 255.00 wf 100281 01/28/05 LINGER, MARGARET 588.96 wf 100282 01/28/05 ANDERSON, CALEB 67.93 wf 100283 01/28/05 ANDERSON, JOSHUA 60.13 wf 100284 01/28/05 ANDERSON, JUSTIN 39.00 wf 100285 01/28/05 BOTHWELL, KRISTIN 194.48 wf 100286 01/28/05 BRENEMAN, SEAN 101.50 wf 100287 01/28/05 BRIN, LAUREN 72.00 wf 100288 01/28/05 COSTA, JOSEPH 591.65 wf 100289 01/28/05 DEMPSEY, BETH 134.40 wf 100290 01/28/05 DUNN, RYAN 689.79 wf 100291 01/28/05 FIERRO WESTBERG, MELINDA 41.65 wf 100292 01/28/05 FLICKINGER, JUANITA 39.00 wf 100293 01/28/05 GRUENHAGEN, LINDA 817.61 wf 100294 01/28/05 HOULE, DENISE 156.10 wf 100295 01/28/05 KERSCHNER, JOLENE 214.13 wf 100296 01/28/05 KROLL, MARK 132.00 wf 100297 01/28/05 LAUMER, MELISSA 27.00 wf 100298 01/28/05 MCCANN, NATALIE 33.00 wf 100299 01/28/05 MCMAHON, MELISSA 160.56 wf 100300 01/28/05 MELLEN, CHRISTOPHER 158.63 wf 100301 01/28/05 MILLS, ANNE 387.89 wf 100302 01/28/05 PEHOSKI, JOEL 113.71 wf 100303 01/28/05 PETERSON, ANNA 71.50 wf 100304 01/28/05 ROSTRON, ROBERT 58.50 wf 100305 01/28/05 SCHMIDT, EMILY 19.50 wf 100306 01/28/05 SCHOENECKER, SAMANTHA 156.00 wf 100307 01/28/05 SCHRAMM, BRITTANY 74.75 wf 100308 01/28/05 SCHREINER, MICHELLE 189.50 wf 100309 01/28/05 SMITLEY, SHARON 345.00 wf 100310 01/28/05 STAHNKE, AMY 117.00 wf 100311 01/28/05 TRUE, ANDREW 98.60 wf 100312 01/28/05 WEDES, CARYL 134.70 wf 100313 01/28/05 WELTER, ELIZABETH 93.20 wf 100314 01/28/05 WOODMAN, ALICE 206.30 wf 100315 01/28/05 ZIEMER, NICOLE 251.40 wf 100316 01/28/05 BOSLEY, CAROL 260.10 wf 100317 01/28/05 BREITBACH, GARY 357.00 wf 100318 01/28/05 DOBBS, SYDNEY 51.00 wf 100319 01/28/05 FARLEY, JAMIE 110.00 wf 100320 01/28/05 HAGSTROM, EMILY 73.13 wf 100321 01/28/05 HANSEN, ANNA 80.75 wf 100322 01/28/05 LEWIS, AMY 26.00 wf 100323 01/28/05 MARKER, MEGHAN 325.50 wf 100324 01/28/05 ODDEN, JESSICA 39.39 wf 100325 01/28/05 OIE, REBECCA 13.70 wf 100326 01/28/05 PARAYNO, GUAI 140.60 wf 100327 01/28/05 QUINN, KELLY 29.25 wf 100328 01/28/05 SATTLER, MELINDA 30.00 wf 100329 01/28/05 STODGHILL, AMANDA 30.00 wf 100330 01/28/05 VAN HALE, PAULA 249.60 wf 100331 01/28/05 WALKER, DAPHINE 59.20 wf 100332 01/28/05 BALDWIN, JANA 79.80 wf 100333 01/28/05 DOUGLASS, TOM 1,086.92 wf 100334 01/28/05 FLEISCHHACKER, JACOB 26.60 23 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 100335 01/28/05 HER, CHONG 261.15 wf 100336 01/28/05 HER, PHENG 222.25 wf 100337 01/28/05 LEACH, TWYLA 139.70 wf 100338 01/28/05 NAGEL, BROOKE 177.43 wf 100339 01/28/05 RYDEEN, ARIEL 195.03 wf 100340 01/28/05 SIMPSON, JOSEPH 130.18 wf 100341 01/28/05 SIMPSON, KIMBERLYN 169.58 wf 100342 01/28/05 VANG, KAY 89.78 wf 100343 01/28/05 VANG, TIM 133.35 wf 100344 01/28/05 ZIMMERMAN, STEPHEN 79.38 636,874.13 24 Agenda #G2 MEMORANDUM TO: City Manager FROM: DuWayne Konewko, Environmental Management Specialist SUBJ: Fall Clean-Up Event Results -Future Recommendations DATE: January 24, 2005 The 2004 fall clean-up event drew a total of 131 vehicles. The 2003 fall collection event had a total of 155 vehicles and the 2002 fall collection event had a total of 245 vehicles. The 2004 figures represent a decrease of 24 vehicles or a decrease of approximately 16% from 2003 and a decrease of 90 vehicles or a decrease of approximately 37% from the fall 2002 collection event figures. The total cost for conducting the 2004 fall collection event was $6,483.35. Total revenue received through the implementation of a service charge was $2,406.00 or an average of $18.36 per vehicle. The difference of $4,077.35 is the net cost to the city. This works out to be a subsidy of approximately 63% on behalf of the City, and the residents were responsible for the remaining 37%. The City was targeting a 60 to 70% subsidy rate. The 2003 average service charge per vehicle was $20.00 and the subsidy rate was 65%. In light of these results, I am recommending the following changes for 2005: • Eliminate the fall collection event and extend the hours for the spring event from 8 a.m.-1 p.m. to 7 a.m.- 2 p.m. • Utilize the Aldrich Arena site again for the spring 2005 collection event. • Combine the spring event with the Household Hazardous Waste drop off collection so residents can participate in both events and not make any additional trips. • Continue with the service fee charge for the residents who choose to utilize this service. • Provide additional advertising for the spring 2005 collection event. • Utilize the Environmental Committee for educational purposes to promote recycling, stormwater management, low impact lawn care, etc. Please let me know if you have any questions or suggestions for this year. Agenda # G3 MEMORANDUM TO: Richard Fursman, City Manager FROM: DuWayne Konewko, Environmental Management Specialist SUBJ: Spring Clean-Up Event Date DATE: February 1, 2005 The 2005 spring clean-up event has been scheduled for April 23, at Aldrich Arena at 1850 White Bear Avenue from 7 a.m. to 2 p.m. I am recommending that we continue collecting the same fees that were used at the 2004 spring and fall clean-up events. The City is targeting collecting 25 to 35% of disposal costs (a 65 to 75% subsidy rate) with these fees. Maplewood's spring clean-up event is being scheduled at the same time as Ramsey County's Household Hazardous Waste collection program. Hazardous waste including oil, antifreeze, paint and other hazardous waste items will be accepted free of charge. The Household Hazardous Waste collection program will run from 9 a.m. to 4 p.m. Combining these two services will offer residents the opportunity to participate in both events without making additional trips for disposal. Staff will evaluate the results of the spring clean-up event and present findings to the City Council. 2005 SPRING CLEAN-UP ANNOUNCEMENT MAPLEWOOD' S SPRING CLEAN-UP DAY The city will be holding a spring clean-up event from 7 a.m. to 2 p.m. on Apri123 in the Aldrich Arena (1850 White Bear Ave) parking lot. Due to budget cuts, fees will be charged to Maplewood residents who utilize this service to help defray the costs associated with sponsoring this event. Proof of residency will be required. The fee schedule is listed below. The city will begin separating electronics from the waste stream and removing the hazardous components which increases the cost of this event. The fee schedule is set up to absorb approximately 25% to 35% of the total cost for disposal. The city will assume the remaining 65% to 75% of the cost. Maplewood residents will be able to dispose of old appliances, computers, monitors, TVs, tires, construction debris, mattresses, old furniture, car parts, scrap metal, and other assorted junk (refer to charges below for disposal cost). No brush or tree waste will be acceFted. Maplewood's spring clean-up event is being scheduled at the same time as Ramsey County's Household Hazardous Waste collection program. Hazardous waste including oil, antifreeze, paint and other hazardous waste items will be accepted free of charge. The Household Hazardous Waste collection program will run from 9 a.m. to 4 p.m. Combining these two services will offer residents the opportunity to participate in both events without making additional trips for disposal. In conjunction with the clean up, the city will be sponsoring a food drive for the Second Harvest Food Bank. Containers will be set up to collect food items. Tuna, peanut butter, macaroni and cheese, canned soups, stews, infant items, dried foods, and cash are needed. CLEAN-UP DAY COLLECTION FEES: Cash or check onl Cars without a trailer ..................................................... $10 Pick-up trucks and cars with trailers ................................. $15 Exceptionally large loads (determined by the city) ................ $25 plus Computer/monitor (in addition to above costs) ..................... $15 Car tires with or without rims (in addition to above costs)....... $3 TVs all sizes (in addition to above costs) .............................. $10 VCRs (in addition to above costs) ....................................... $10 Printers (in addition to above costs) ................................... $10 Residential appliances (in addition to above costs) ................. $10 Example fees: Car without trailer plus console TV ................................... $20 Pick-up truck with appliance and computer ........................ $40 Please call 651-249-2300 with any questions you may have regarding the spring collection event. 2 Agenda #G4 MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION: DATE: City Manager Ken Roberts, Planner Conditional Use Permit Review Carriage Homes of Maple Hills Parkway Drive and Maple Hills Drive February 4, 2004 INTRODUCTION The conditional use permit (CUP) for the Carriage Homes of Maple Hills planned unit development (PUD) is due for review. This CUP is for a PUD for a 100-unit town house development. Refer to the maps on pages 3-5 and the city council minutes starting on page 7. BAC KG RO U N D On February 25, 2002, the city council approved the following for the Carriage Homes of Maple Hills PUD: 1. A conditional use permit (CUP) for a planned unit development (PUD) fora 100-unit housing development. (Please see the site plan on page 6.) 2. A variation from the city code to reduce the required street right-of-way width. The developer proposed public streets with rights-of-way from 60 feet to 50 feet. 3. A variation from the city code to reduce the required street pavement width. The developer asked to reduce the width of the street from 32 feet to 24 feet from gutter to gutter. 4. The preliminary plat to create the lots in the development. 5. The design approval of the project plans, including architectural and landscape plans. (See the city council minutes starting on page 7.) On September 9, 2002, the city council approved the final plat for this development. This plat created the lots for the town houses. On February 10, 2003, the city council reviewed this permit and agreed to review it again in one year. On February 9, 2004, the city council reviewed this permit and agreed to review it again in one year. DISCUSSION Centex Homes has finished the construction of the town houses and they have completed all the project site work. As such, the city should only review this permit if a problem develops or if the owner proposes a significant change to the site. RECOMMENDATION Review the conditional use permit for the planned unit development (PUD) for the Carriage Homes of Maple Hills again only if a problem develops or if the owner proposes a major change to the site. p:sec17/Carriage Homes.CUP.rev 2005.doc Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Final Plat 4. Site Plan 5. Council minutes dated February 25, 2002 2 t `: ~ ., Attachment a... i.. f.,i. - l.l:. p i9~~.,1 ~ ~:~. ~ ':1. i-,lF ~ ~ i. :1...: }......I ~: ..,. i fi'.I it ':..! is ~I. .. }':.:ti : k.: ~ -:1.. '. Attachment 3 _ . ~~, _..;_ ~_ ~,.4..~ _ - . - ~ -~ CARRIAaiE ffOME3 ~OF AifAPLE HILLS '. ,~ - ~raa. sv, rw. s away ssa- g _ -~ I - r ~ ~ i I 1 , ^I , ~ aw~• ,\ \\ ~ l iii I c~ ~; I~~--tee `.r,;` '~~""`; ~_- \ ~ ~ , ~ \ ~ ~,5 ~ r `\ ~yyMkari, ~ ~Y~1~~3s ~~ I ~- "~ ~~\ \\,s ~6~~c`:`-r, / I {v}~}, ~$ ~ ~ ~ \ \ ~ ~i r ~oTr`;~.c. xi E ~ ~ ~~ i i ~~ ~ r ~+.L I .t f f t ~ 1 t~f' a ~ ~, \ ~ ~Iir1• • ~ ~ -~-~~~ i ~ i .~ ~ ~~~ Sys ISM I , ,~L.::r~ 1 ~ . \\ i `\ `~ C / ~ ~ Ilk ~ I I ~ 9'`4 _ - - ,: ~ w_.~ _....__.'.... __./ --- ~ { I.w -JL~~ ~- f 1~ yLgT ~ ~ - / ' I ~;r~ .. \~. ~x~EP710Nr\ ~c~;~;l!~~~a~ ~ -` ~ ~ ~i !'~, ~~ Jai \ 2 ~ ' l \ i!rr~{7Le5~i '~ / / ~~ / ~ ! !Ya~:a~ \ \ ~~ \ ice. ~ ~ ` / / .~ ~/ / } Pir 5 C S ~ ` i r ~ t 1 ~~ ~ / ~ / ~ i ~ ~~r~ s ma'r' ~ \~ \'1 ! EXQEPROW ~ / ~ , .~ ~ ~ ~ ~ 1 1 y ~ i -s I ~ AT~frs.. ,/ r i ... ~ _._~....,._ .. _... _.._. _ .... _.. ,,T. _.. --- ___. >,., ,,-- - - - - .. t 4 _.. ..,~.. .. ,. ~, ~.. h a~.i., ... .u. .~ i, ~ .1 ~ ~~ ~ e i. ~_ i .r i - i ~ I i. I.It~ :4-,I .... ... .:.... : ;Ri i. iF ...d.i-. ~. t;,. .... ' ~ _ Attachment 5 . MAPLE ~ C4UNCII., 7:00 P.14L, Mundy; I~ebt~ary T.S 2002 Co~I=E~~, h~a~c~sd ~d#ag iV.~cet~g N©. 024 2. 7:15 p.m. Carriage Homey of Made Hills (Parkway Drive) A. Cvnditiorial Use Pcc3nit ~ Fiatmed Unit Deveiopment B: Coda variation - Street Right-of;Way Width C. Cade variation - Street Pavement Width D. Prelinunary Plat E. Design Approvai a» City Manager Furman introduced the staff report. b. mate Plffiiaer Roberts predated the spocifics .of the report. c. _ Commissioner Gary Pearson presented the Planning Commission Report. d. Boardmember Matt Lexlvina presented the Design Re;vicw Boazd Report. e. Mayor Cardinal opesned the public hearing, calling for proponents or opponents. The following persona wee heard: Richard Hocking, Attorney repreaeating Bridgeland De+vclopmernt CompaaQy Peter Knabl~ Project Engineer ~ . Steve Nelson, Bridgeland Develapme;nt ~~ Richard Cutrie~, 1937. W. Kenwood Drive, Magiewoad c~ro~yn cb~~gh, ~ sae ~r~e sty ~~-ooa Jim S~haaictt, 907 Frost Avenue; Maplewood . Lyle I~elso>i, 334 Chesrokee Avenue W. #412, Mapiewood Hob IVia, 721 E. ~ Avenue, M~lewood F+esdie Karma, 721 E: Larpeut~' Avenue, Maplewood fan Cln~tiaon,1243 Parkway I?riYe, Maplewood Adolph Panne and Merthe~, 1721 Arcade Strex~t; Maplewood Pat Bunk, 711 E. Larpenficcrr, Magler~rood Carol Haclceltnan, 735 Lam Avenue, Maplewood Pie Boulay, 1100 E. Gou4ty Road C, Maplewood Peter Knable, Projoct Engines; Secor~ Appearance Steve Walbreak, Cemt~ Homes . f. Mayor Cardinal closed the public-hearing. y 7 i. ~~HEREAS, this permit applies to. Maple Hills Golf Course property liar the Carriage Homes of - Maple Hills PUD north of Parlrway Drive aed La~untepr Avenue and west of Highway 51 in Section l7, Township 29, -Range 22, Ramey County, Minnesota. (PIN 17-29-22-44-40Q9.) WI~EREAS, the history of this conditional use permit is as follows: 1. Qn February 4, 2002, the planning'commssion recommended that the city council approve this permit. 2. On February 2S, 2002, the city council held a gublic hearing. The city ata$'pnblishsod a noticein the paper and sent notices ~ the surrouadiag ~y owners. The cou~acil gave ewtryone at the hearing a chance to and present written ~ateme7rts. The council also considered reports and re~mendations of me city staff and planning commission. - NOW, '1'HEREFt)RE, BE IT RESOf.VED that the city council approve the above- descn'bedconditional use permit, because: l . 'The use .would be located, designed, maintained, constructed and operated to be in conf©rniity with the city's pensive plan sad-code of ordinaace~. 2. The use would .not change the existing or plannexl character of the surrounding eras. 3. The use would not depreciate .property values. ~. The use would-not involve any activity, process, materials, equipment or methods of operation that- . would be bus, hazar~us, tai, disturbing or cause a nuisance tQ any person or property, because of eaccessitvc noise, gla~e,.smoke, dust, odor, fumes, water or air polhrtioa drainage, water run-o$ v:~atiotr, ge~al uasigirtlness, electrical intea'fesence ar a~thcr nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or. unsafie access on exi~ng or proposed streets. 6. The use would be served by adequatcpublic facilities sad services, including streets, police and fire protection, ~ ~n~ctures, water and -sewer systeans, schools and parks. 7. The use would not create eaccessive additional costs forpublic facilities or services. $. The use would maximise tbe: pr~oserva#ioa of and incorporate the site's. natxuai and scenic features into ~ development design. 9. The use would cause mitiu~al advesne envimnme~~`effccts. Approval. is subject to the following.ccmditious: 1. All ccmctructioa Khali folk>w the plans approved by the city. The city council may approve major changes to the plans. The D~i~rxtor of Cormautgty Devalopmeart may approve minor changes to the Fem. S+ch ~ shall inclnde• , a. Ra°vsing the grading-and sift pleas to show: {1) The developer minimizing the loss or z+~val of natural vegion. {2} All driveways at least 20 feet wide. If the developer wants io have parking on ono side of the put~lic stroll, theft that street must bo at least 2$ feet wide. (3) Ail packing stalls with a width of at least 9.5 fed and a length of at least 18 feet. 2. The. ptaoposed cons#tuation must be sdbatantially started ~itlun one year of council approval or the permit shall mod. The council may extend this deadline for one year. 3. Have the city engineer ~pr©ve final cortstraction and Ong plans. 4. The approved setbacks fur the principal structures in the Carriage Homes of Maple Bills Townhome '' PUD shall bc: a. Fmnt-yard s~back {from a public street or a private driveway): minimum - ZO fed, maximum - b. Front-yard setback (public side street}: minimum - 20 feet, maximum -none c. Rear-yard setback: 50 feet from any adjacent residential pnoperiy line d. Sido-yard setback (town houses}: minimum - 20 feet from a property line and 20 fed minimiauan~ bdween buildings... 5. If the city. council decides there is not enough ©n-situ parking after the town houses are occupied, the ..city may require addid~sl parking. 6. The de<-eiape~ or buildear v~ill pay the-.city Park Access Charges {PAC fees) for eachh housing unit at the time of iha build peimii`far e~ liousiag unit. R&50LUTION BZ-02-0Z1 STREET RIGHT-~F VVAY VVi~~ CC~~E VAR~A~'ION RESOLU'I'ItJN ~, Mr. Sieve Nelson, afBridgeland Develop~oa~# Company, requested a variation from the city code. _ yVI~R~AS, this code variation applies, to t~ Carriage Hennes of Meplc Hills PUD that is north of P~rkvt-aty Drive and, L~ A aad~ west ©f Highway 6l , 9 , R~SOLUTIQN 02-t~2-022 ST~tEET P~~MI~N'"T'~H CODE VAR~ATI4N RESaLUTIAN WHEREAS, Mr. S#oveN+~lat~o~'~ridgolaad~r+elopmmt~yrd a"variafiianfr~d~city caic. WHEREAS, this code vars~cin :applies to the Carriage Homes of Mapie Hills PUD that is. north of Parkway Drive and tau Avemxu aid of Highway: 51. " R~R,EA$, the parcel legal description for this property is: In the sout~ast'/s of the soteast 1!4 of Sec.17, T.29, R22, Ramsey Coim#~, NON. {FTN 17-29-22-44- t)U49) WHEREAS, Suction 29-52(a~9} of the Maplewood-City Cede requires that local rraidential sdroets ba 32 feet in width, betweea €aces of combs. ~!f~REAS, the applicant is pratroaag a 24-foot-wide public atroet with no p on both sides of the sttroct. WHBREA3, thi8 requites t var~ia~on of night feet. WHE~AS, t~ history ©fthis vin ~ ss follows: 10 T 4~~` .~~i0 B~DW the HiQ~ ~l ~~~ a~YG pd~ ~~ 8 veriCty of 88 ~d ~ertY stud ~ proves a,va~et~r of ~kha tom. (3} All taws 1 be ~o~a1. The eit~ ~ a+a~~re tho vain ~vitbin the a aa~d 4a.ep . ~ ~ r Via, the diaweeopar ~sll peaepare - ~ ~ ' ; . ~ slate be octed with a wed fi 1~~k~t,°~aa +i~:~~ a nos via ,tom, b~ . bcfoia t~ cdty ~ros`tli (4) ~' ~gi'o- ~ arms f ~ )~ d. Shaw city gaff t1~ r ~y has the dmads aral all l-a~wnc~'e aaso~ciatiao . ~ d~ tb~ c~Y w~ i a af+ for the- tower wee unit. e.. .Submit ~ phr~c p~m ' ~a-ff ~p~oivsl .~ rid by t~ .cut3- c~d~• f' Shit rid elm &~ val the f+oilowing: 1. T~ brick wg;vn:all f~uQ elevations of a building. 2. A ~ ply f~ - ic~`m ~d a o~i c`~ o~ ~e bu%~diags. -& T#ta t by ~ devr ~t ~ F~-`1~ Z~'1, CARS is aotuea~ly ao~xL ~tl ~ ~ F g the lotion, treigh#, mks f~ val: h ' Sulxhit ~: of ~ g a a~ the ar~eams ~r to the city for st. 3. Guhtz. ~ fro be $ flue a ~P~ 3' i t~t.nxc.~r+~ved ~ of this stud scat - p`vpa~cty iris #'or floc ~w ~Y . b. svd d~mod~ ~d sod ~ t~f a~as of tba; po~ng areas. . c ~ a` sign st t~ lcway D~ivu cam na aiSas alboth s c~flViapk ~s'a~=amd ~ s ~~ d~ch ~ttit.' rn~a+ddit~on, t~ : ~ ~ tt~.dhs~s`vv~ t'bc'site, ss irognit~od`i~r d ~ : ` Cwt a six-fvc~- pr~c s:vai1~ ~r~n ~ ~il~ ~iv~ and t~ pn~i in the ...: . lic a tioa amd cb~dt of -3ba e. & - # bit ~hG .ls wive ~1 tic ~ ~- Traal. Tli~o Maplewood relic ~~ ' shr~ ~ e; of tt~e`tr~riL site :aid iuusall an ~~uu~d ~ ~ f~nn p)~ Agenda #G5 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Conditional Use Permit Review -Waldorf School LOCATION: 70 County Road B East DATE: January 25, 2005 INTRODUCTION The conditional use permit (CUP) for the Waldorf School at 70 County Road B East is due for review. The school encompasses grades kindergarten through 8t" and implements an ecological education where plant communities, gardens and the weather are integrated into the overall learning experience. CODE REQUIREMENT Section 44-1100(a) states all CUPs shall be reviewed by the city council within one year of the date of initial approval, unless such review is waived by council decision or ordinance. At the one-year review, the council may specify an indefinite term or specific term not to exceed five years. BAC KG RO U N D August 23, 1999: The city council approved a CUP for a school and a comprehensive land use plan change from BC (business commercial) to S (school). October 9, 2000, November 13, 2001, December 23, 2002 and December 22, 2003: The city council approved one-year time extensions for the CUP. DISCUSSION The applicant has completed the work required in their first phase of development. Staff recommends that the city council review this CUP again if the applicant proposes a change or if a problem arises. RECOMMENDATION Review the CUP for the Waldorf School at 70 County Road B East again if the applicant proposes a change or if a problem arises. p:sec18\waldorf 2005 Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan Agenda #G6 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Conditional Use Permit Review -Comfort Bus LOCATION: 1870 Rice Street North DATE: January 25, 2005 INTRODUCTION The conditional use permit (CUP) for a bus maintenance and repair garage for Comfort Bus Company at 1870 Rice Street North is due for review. Refer to the attachments. BACKGROUND January 22, 2001: The city council approved the CUP for Comfort Bus. August 14, 2001: The community design review board (CDRB) approved plans for Comfort Bus. February 11, 2002, February 24, 2003 and February 9, 2004: The city council reviewed this permit and moved to review it again in one year. Code Requirement Section 44-1100(a) of the zoning code states that CUPs shall be reviewed periodically by the city council. The council may specify an indefinite term for a subsequent review or a specific term not to exceed five years. DISCUSSION The applicant has completed the new bus shop/dispatch building and is presently constructing the office building. Because the applicant has not yet finished the building construction and site work, the city should review this CUP again in one year. RECOMMENDATION Review the conditional use permit for the bus maintenance and repair garage for Comfort Bus Company at 1870 Rice Street again in one year. p:sec18\comfortbus 2005 cup review.doc Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan ~r I Agenda #G7 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Heritage Square PUD -Conditional Use Permit Review LOCATION: Legacy Parkway and Kennard Street DATE: January 25, 2005 INTRODUCTION The conditional use permit (CUP) for the Heritage Square PUD (planned unit development) at Legacy Village is up for its annual review. Heritage Square is a 220-unit town house development on the west side of Kennard Street north of St. John's Hospital. The builder is Town & Country Homes. BAC KG RO U N D July 14, 2003: The city council approved the Legacy Village PUD, comprehensive plan amendment, tax-abatement plan and preliminary plat for Legacy Village. December 8, 2003: The city council approved the Heritage Square PUD and preliminary plat. December 16, 2003: The CDRB approved the architectural plans. Code Requirement Section 44-1100(a) of the zoning code states that CUPs shall be reviewed by the city council within one year of approval. At the one-year review, the council may specify an indefinite term for a subsequent review or a specific term not to exceed five years. DISCUSSION Work is progressing nicely and according to plan with Heritage Square. Since this project is ongoing, the city council should review this CUP again in one year to monitor progress. RECOMMENDATION Review the CUP for Heritage Square again in one year. p:sec3/heritage square cup rev 1'05 Attachments: 1. Location Map 2. Legacy Village Plan 3. Heritage Square Site Plan ~rj~ RaL RT -OMA fl ~4fl ~~ ..r ~~~ . ~~ . Agenda #G8 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Conditional Use Permit Review -Sandy Lake Soccer Fields LOCATION: County Road B to the West of I-35E DATE: February 2, 2005 INTRODUCTION The conditional use permit (CUP) for the Sandy Lake Soccer Fields, at the Sandy Lake lime- disposal site, is due for review. This CUP was granted for the City of St. Paul's Parks and Recreation Departments soccer programs. It would consist of six soccer fields, a 235-space parking lot and a lavatory building. The fields would be used for regular game scheduling as well as for tournaments. The applicant stated during the initial review in 2003, that development of this area with the proposed soccer facility would not happen quickly. If the Maplewood City Council approved this request, the applicant must still secure financing and draft detailed plans. Construction was not anticipated until 2005 or 2006. BAC KG RO U N D March 10, 2003: The city council approved a comprehensive land use plan amendment from OS (open space) to P (Park) and a CUP for this athletic park. City code requires a CUP for any public service or public building use. The city council moved to review this permit in two years due to the applicants prolonged, anticipated development schedule. Code Requirement Section 44-1100(a) of the zoning code states that CUPs shall be reviewed periodically by the city council. The council may specify an indefinite term for a subsequent review or a specific term not to exceed five years. DISCUSSION spoke to Kathleen Anglo, of the City of St. Paul Parks and Recreation Department, about their construction schedule. They are continuing to work on their engineering and site preparation. This work will take through 2005 to complete. Ms. Anglo said that they anticipate constructing the soccer fields the summer of 2006. Staff recommends reviewing this permit in one year to check the progress. RECOMMENDATION Review the conditional use permit for the Sandy Lake Soccer Fields again in one year. p:sec18\soccer fields cup rev 1'05 Attachments: 1. Location Map 2. Address Map 3. Site Plan 2 W rrx ~. ~:- ~~ Agenda #G9 MEMORANDUM TO: Richard Fursman FROM: Melinda Coleman SUBJECT: Conditional Use Permit Review- Maplewood Business Center LOCATION: 1616 Gervais Ave DATE: February 8, 2005 INTRODUCTION Staff is requesting that the city council review the conditional use permit and possible revisions for the Maplewood Business Center at 1616 Gervais Avenue. Staff received a complaint from a nearby resident about excessive late night/early morning noise from activities with the St. Paul Pioneer Press distribution facility located in this center. According to the residents (the Halls) at 1596 Grandview Avenue, the newspaper distribution facility is very noisy and most of the newspapers activity takes place between the hours of 2 am to 6 am. The Halls have asked the City Council review this permit to see if there are measures that the city could require of the owner of the business center or of the Pioneer Press to help abate the excessive noise. BAC KG RO U N D The Maplewood City Council approved the original CUP for the business center in 1981. The city issued the permit to allow an industrial warehouse project within 200 feet of a residential district. At the time of the approval, the city put several conditions of approval on the property. A copy of the council conditions appears on attachment 4 on pages seven and eight. Staff's review of the conditions show that three of them relate to noise and outside activity concerns. They are: The applicant have an independent testing firm do noise testing to make sure the use met Minnesota Pollution Control Agency noise regulations. 2. That there be no outside storage of materials without the approval of the Community Development Director. 3. That the owners provide a landscape buffer to provide a site screen for the neighbors. Staff found no evidence in the file that the owner ever had sound testing done. However, as the tenants have changed over the years, any data collected at the time of construction would not likely be relevant today. As far as outside storage, there is not now any on the property. There is some berming and landscaping at the facility but it does not form a screen for the residential properties to the west of the site. On January 24, 2005, the city council held a public hearing to review this CUP. After taking testimony from the neighbors and representatives of the business center, the council directed staff to prepare a resolution with revised conditions of approval for the center. Such conditions were to include the addition of screening and landscaping on the west side of the parking lot, operation changes for the Pioneer Press and the owner of the center adding private security to patrol the property. DISCUSSION The neighbors who filed the complaint, the Halls, indicated in their letter to the City Manager their various concerns with excessive noise from the site. Their letter states that they hear noises such as car doors slamming, loud radios, people talking, metal carts and truck horns. Their letter also states that the activities are associated with the Pioneer Press distribution process and that this typically occurs between the hours of 2 am and 6 am. The Halls also state that these activities have affected their sleep and that the noisy activities have been going on for several years. Staff from the planning and the police departments have been reviewing these complaints and have met with representatives of the leasing company that manage the building and representatives from the Pioneer Press. I have attached for your review an a-mail that Patrick Lensing sent to city staff. This a-mail outlines the measures that have been taken to date by the Pioneer Press in response to the Halls' concerns. In summary, the Pioneer Press management has met with their staff to discuss appropriate behavior while picking up papers in the parking lot. Automatic doors with electronic eyes have been installed so that doors open for the cart and they are evaluating the cost and availability of installing bumpers on the bottom of the carts to soften the noise of carts when set on the pavement. Also, they have asked the police department to evaluate the noise levels at different times to get their perception of excessive levels at this location. According to Lt. Rabbett, three police officers have gone out at different times between the hours of 2 am and 6 am to evaluate the noise levels. They all indicated that while they were present, the noise from Highway 36 was more prevalent than the noise from the newspaper distribution activities. RECOMMENDATION Adopt the resolution starting on page 16. This resolution approves revisions to the conditions of approval for the conditional use permit for the Maplewood Business Center at 1616 Gervais Avenue. Staff has prepared these revisions based on the testimony and council direction given at January 24, 2005, public hearing. The city bases this permit revision on the findings required by the code and it is subject to the following conditions (the additions are underlined and the deletions are crossed out): All uses must meet the following requirements: a. Minnesota Pollution Control Agency noise regulations shall apply. Tom+~ +n „orif„ t~18 ~gol~l h,~e ~~e n inrd ~~ rv firm ni I nr~ oll ho noird '{ +,~~,+ ep en~t+e^~t+n~-,,,,-rr- a+-~i,„~Tt++,a~,,~st ~~a h~i t r~~nin ~.r. FYt~tc.~t ~vv"vo °Z~-viviultcrr "~.~'t~rltil: tc.~Y ~oll ho noird fr~r h~i +ho nrn nor+v n~ninor b. Outdoor storage of materials will not be permitted without approval from Maplewood's Director of Community Development. 2 2. Occupancy permits must be obtained for each tenant space from the City Building Official as required by the State Building Code. 3. Those businesses involved with exterior vehicle storage, such as vehicle rentals or moving companies, shall have one parking space for each such vehicle, in addition to those required by City Code, on the site. 4. Adequate signing for vehicle and pedestrian traffic shall be provided, subject to the approval of the Director of Public Safety. 5. Approval of landscaping, building, and site design plans are required by the Community Design Review Board. The property owner shall have a detailed landscape and screening plan prepared for the area between the parking lot and Germain Street. This plan shall show how the new materials would provide screening that is at least six-feet-tall and at least 80 percent solid (code requirement) with landscaping on both sides of the fence. This plan shall be subject to the approval of the Community Design Review Board and the owner shall implement the approved plan by July 1, 2005. 6. As part of the required design review process, the applicant shall provide a detailed drainage and grading plan which provides for the five acre-feet of ponding required by the Maplewood Drainage Plan. 7. F-Fi° on~Fnli~T~ol~h~~n o hi iilydinrv n~~ ii~ni„~~e~r ref (~r~i innil onnrr~~iol. 8. The property owner and the property manager shall not allow aq rbage or trash pick- up between the hours of 11:00 p.m. and 5:30 a.m. 9. The property owner and property manager shall be responsible for the maintenance and clean up of the ponding areas on their property. 10. The property owner shall post the driveways and drive aisles as no parking zones. 11. The property owner shall review the paper distribution activities and take operational measures to reduce or eliminate noise. These measures should include but not be limited to; install rubber bumpers on the carts, train employees as to where to park and to be respectful of adjoining residences and maintain security staff to patrol during the evening and early morning hours. 12. The city council shall review this permit revision in six months (July 2005 Kr\sec10\1616 business center cup revision conditions OS Attachments: L Location Map 2. Address Map 3. Site Plan 4. Ciry Council minutes from 1981 5. Letter from Halls dated 10/1/2004 6. Email from Patrick Lensing dated 1/11/2005 7. Council CUP conditions 8. CUP Revision Resolution 3 ~~ . ,_. ~ ~ -,r, _ .: ... ~ ~ ., > At#ackiment 1 * ~ ~ 1 i ~ ~ GRANDVIEW AVE ~ - ~ a ~ Attachment 4 81 - $ - 174 WHEREAS, the Council of the City of Maplewood, acting on its own initiative as provided under Section 91.1.010 of the Municipal Code of the City of Maplewood, 'for the property described as follows: That portion of Lots 11 and 12, E,G. Rager's Garden Lots, according to the recorded plat thereof, lying north of the Center line of trunk Highway 3b, subject to a highway easement :and restricted access for T.B. 3b over the south 135.00 feet of said tract, also subject to a street easement for Germain Street over the west 30 feet of said Lots 11. which has been proposed for Special Use Permit. WHEREAS, a public hearing was held on August 20, 14$1 at 7:15 P.M. in the City hall, nvtice~thereaf having been duly published in the official City news- paper, and natfces of said hearing having been mailed to all property ozrr~ers of record r~ithin 200 feet of the area proposed for-special use permit to operate an office-warehouse facility an property zoned M-1 Light Manufacutring; WHEREAS, the City Planning Commission has made its recommendations; and WHEREAS, it appears far the best interest of the public that said Special Use Permit be granted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the petition for the above described Special Use Fer:ait to operate ain office-warehouse facility on property zoned M-1 Light iya~tufacturing be granted, `subject to the follawing canditia~ss: I. Approval of a special use permit for the office/warehouse .development as proposed by Airport Partnership. Approval is based on the finding that an office/warehouse complex is compatible with the intended use of this land as specified in the Comprehensive Plan and Compxehensive Plan Update. Approval of the special use permit is subject to the following conditions: 1. All uses must meet the following requirements: a. The Minnesota Pollution Control A$ency noise regulations shall. apply. Tests to verify this shall be made by as independent testing firm. The initial cost shall be paid by the per. If the teat shows a violation, the cost of the test shall be paid for by the. property owner. b. Outdoor storage of materials will not be permitted without approval from Maglewood's Director of Community Development. 2. Occupancy permits must b.e obtained from the City Building Official as required by the State Building Code. 3. Those busine*ses involved with exterior. vehicle .storage,-such as vehicle rentals or moving companies, shall hav: one parking space for each such vehicle, in addition to those required by City Code, on the site. 4. Adequate signi~ far vahicl:e and pedestrian traffic shall be provided, subject to the approval of the Director of Pt:blic Safety. 7 . _ /... 5. Approval of landscaping, building, and site design: plans are required . by the Community Design Review Board. 6. As part of the required design review process, the applicant shall provide a detailed drainage and grading plan which provides for the five acre-feet of pending required by the Maplewood Arair:age Plan. 7. The applicant shall obtain a building permit within one year of Council approval. Truck Traffic - right turn only - post .sign "No Left Turn". Seconded by Councilman Bastian. Ayes - all. h. Councilman Anderson inaved to a rove the s ecisi exce tion for Air ort Partnership as follows: Approval of a special exception to allow the structures to be constructed 164 feet from the residence district to the west. Approval is on the basis that a substantial landscaped area is to be provided as a buffer to provide a site screen-for the neighbors. Approval of the special exception is conditioned upon approval of the landscaping plan by the Community Design Review Board. Seconded by Councilman Bastian. Ayes - all. 3. Liquor License.- Chalet Lounge -~T:30 P.M. a. Mayo Greavu stated this hearing was continued from a July 2nd meeting. b. Manager ns presented the staff report. c. Mr. Mark W. nge, one of the applicants, sp eon behalf of his application. d. Councilman Andersol~. moved to delay this he~drinQ for 30 Seconded by Councilman Bastia Aye -Mayor Greavu, Councilmen Anderson, Bastian and Nelson. ays - Councilpersvn Juker. 4. Special Use Permit: Pizza Time Th~trA,` 1$70 Seam Avenue - 7:45 P.M. a. Mayor Greavu convened the sting for public hearing regarding the request of Royal Development to oiler e a restaur:fit aving elactranic games on property zoned BC (M) Busfaess C vial (Modified}. so approval ,is requested fox a variance to opexate a staurant having fewer rking spaces than axe required by Code. The Clerk sta ed the hearing notice was order and Hated the dates of publication. b.. Manager Evans~rtsented the staff report. c. Commissiory~r Dorothy Aejny presented the following Pian~g Commission recommendat n• "Camrafs oner Pellish moved the Planning Commission recoesaend to the City Council appro al of a special use permit for the Pizza Time Theater, based on the find- ing that the use would not be any less desirable to this BC(M) area than a retail use. 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F:~f - ''_rWM~ i,~ffifi~'~iTF_~tF~k.~,rf~T'F, i; JMP~11f ~w!~enT rM~+'..~^~n• )d' ~9 #- ~ ~ i~ ~ ' ~ d _ 4 - ~ s F . ... ~~' j 1 rJJ 5 - ~ ~~. - ~ d4 N Si ~ R ~ k , ~ r ~ ~ r ~ q ,~ n t 4 t s ~ i '~ S~ ~ r ~YS- e ~ i ~ _ _ ,Y h , i' , ~" i - ~~ _ -. s L a ' - t , g -. - : r ~ ~~ ~ .~~ r ~,~~ ~ - ., u alb,, s~, '!fie 2 - - ~-~.,'~n ~~ C"'~. , u" ,; : ' I' L 4 ~F `7_i Y . S 14 i L - f ~ 4 ,a~ ~.F. ` 1'sb ': ,~~F ~ y _ '~' , _ _ E ,~ ~ . 45 IVl - ,~ . - I ?j~ . A ' ~ .~. - I } 4 ~ ~~' tK 1 rS"~ ~a- ?' L 4 t ~ ~ ~ r i~ ~ Y, 4 . . ~ ~ , y., ~ ~ ~~ ~ t . ~ ~ F ~ i ~ a I?.,. :-- 1. i,: !' .. ..', : ~. a~M1 . ~.; mod' I .. r'I' f... fN, TG: Dear Melinda, ~. ., ~._~- _. Putr~dc ~ .com) ` ~, X111, 4:~4$ PM a Cv P~ Nome Cortcerrts Attachment 6 Thsnk you again foz your conversation over the phone this afternoon regarding the Pioneer Press noise concarns and the forthcoming public hearing. I hope that this he5aring is auff~.cient to resolve the concerns and the frustrations that Cindi 3ialT arld/or others may have-regarding noise. You had requeste~9, a brief history or log of discussion regarding this situation. Fol~oKi,t~g is my brief log: Attg 2fl04: I fir:et spoke with Cindi Iial]. regarding her concerns . She mentioned frustration over laud radios in vehicles, shouting in the parking lot, and perhaps tires from vehicles spitting out racks in the vicinity of her house. She a~eo mentioned she has on.preavious occasions spokesn with the manager of the Pioneer ireass:'facility. She made myarelf arsare that she has called thes Maplewood Police on a few .o~caaions regarding the situation. -.Aug: 2004:. I sent notification of then neghbors' issues to Frank Peak of the Pioneer Press. He fo~.lvteted up b~ requesting the nlanaigers of the facility to rixd staff 'af keeping .quiet in the parking ~.#ts. Auq 2004 ~- Descember-2084; I had conversations on a few occasions-with Lt.: Ral~bett of. the Maplewood PD, where-he notified me that his officers have been called regarding the noise at the Pioneer Press. FM e said that he haes askesd officers to "stake out""the area to monitor the noise, and they hays found on those fe~a occaa'~.ons that there was na:extraordinary noise from the area, especially when co~apared to that of I3ighway 3S la . October l9, 2004:: New automatic door with electronic eye inatalled;by La~d].ord in order to acoaadate e=asier access in/out of apace by Pioneer Press without carts hitting door and ~a1;ng loud aofae. Total cost was over $6,00.0.00 (door, glass, and electric). l±~ove~kt~a~: 13, 20Q4: Myself, -Frank Peak (Pioneer Frees), and Ed Fawiesnty (i'ioneaer Press) met: ast ;alto ~zith Shaenn Finwall tCity of Mapl~ewooda 'to diacuse : angoit:,q ni+isie concerns. At that time Pioneer Press agreed-to look into,poasibility of install#.xtg "buta~ers" on bottom 01`:paper carts tc.sr~ften noise from carts being set on pavement/s-sphalt. In addition, that' a~gteed to ask their waste removal o~tpany to not coaue until noon. They also re- ~t.to having staff reminded to-keep noise down in the parking lot. 1 ~t#~ered to research options for fencing a,lonq the property line : f~+~i~ C~siCma~.n Streest, thov~gh t}~~ fesasi~ility of fencing being able to address the noises:.. ~s i.~n cession. In addition, Shann read us a letter from Cindi Hall which we agreed. had several- eica~geratians or~was based on min-information. ~1hi1e I do not haver a copy.af that letter, I mould dike to.,know tAOre of its contents ao I can beast provide. cbrre:ct inforaaati:on regardir:q t#~e property. Dace~abee~ 6, 2004: I. e~pailed Cindi Hxll with an update to our foZlo~•-t~p..aa: a result of our ati:sc~- Frith ~haxin. AC that time I #aad .not yet received. the- hid-;`ice: Itell~r 1?ence for 192 . lirri~r, fit. rf. face on -thee property. I did inform her that Piot~sest ~Presr~e' r~taate is .not p:~cked ~ep..until ll sta. In addition, 2 informed-hesr that they s~esre still the pracsss of reRe+l~a~t~,ng "cart quieter" options, though there- t~Pas a man in ohaYge of tit issue (Greg send'eY1;) ', 11 t That is a brief log of mayor conversations regarding these mattesra, T do z~ot have notem or :doctents irec,~lydiag the few times I spoke .directly ever the p'~aae...with .Dave McGregor regatd~;ng: the nose. Those conversations took, place on two accateiair~a over the last 4 mcsn~hsr.:and I h$ve been reassured that -the Pioneer. Press. staff is : ~ttte~aptrsg to ba cogaiaant of their neighbors. In addition, we •~ave ~vme .area residents (Likely tpi.no.rs} who have frequ~nt3.y vaAdali~ed this.g~operty. 3t is my belief that this activity. may alas be _cct~txibuting.to the nai.ses that; ~i3i' Ball ,end/or others may be hearing. I have installed :adc~f,tonal,' lighting on the prr~perty.,"' and b+fnninq next week we xill likely have a marked p~tx~c,1 .car "hitting" tha pra~aerty 3 times-per night. I have not yet signed a contract with "the'cta~pany yet, as I a3a awa~.tir~g one additional hid. Pioneer Press h~1s been a.tenant in that facilty since March of 1993.. Tn that time they hawse atainisd 'the same facility, and not expanded or grown asaall~s:r. `fin si~ldition, their ogexat~.bn ha,e b n :consistent over the past 11 (almost 12} years. Zt ~s" understanding that C,1ndi Ha13urchased her home in December of 1992. In tl~e antime?~ae.will continue to seek reasonable solutions :to these-noime concerns, and T trust the cam~nity will understand the unique aspects of thi,a situation. Please feel free to contact me via email oz phone if you have adr~it~.ona'1 questions or co~menta. T thank you in advance fo,r keeginq me "in the loop." Patrick .3,exuting M tiNM.r wrwwrluwwr w•r Pa~triak hensing Property IYfanagez Stim.;~.x~ar ;Aeve3opment, Inc. (9~2) 4'75-5121 fax.:":("952} 473-7058 ».. ~....~w..-~~......~... ~~ .:s ~ ,.. ... is .. ~1.: at a :: _ Y.. .. .,i Attachment 7 $ ~lpgg MAPI.EWOOD CODE at least ten days before the hearing. The dixector shall else cease a notice to be mailed to each of the owners of property witbia 350 feet of the bvuadary lines of the property upon which such use has been requested, which notices are to be mailed to the last kx~crwn addre~ . ~ such owaea~s. at least ten days befa=e the elate of the hearing:. 9tuh notice shall iadude the date, time and -place of the hearirxg .and shall $escra'b+s the aonditional use request. Iaa3iure of property owners to receive notice shall not invalidate any of the proceedings in this section. (c} 'lie council may refer the application back to the planning coxnnsisaion when the ~uncil finds that specific questions . or information that may affect the iiaal decision were not wnsideared by the planning commission. This pTOOedure shall onlg be u~ oars frn each application. (d) The city council may approve, amend or deny an application for a c~aditioaaal use permit by a .~i~-ty vote. {e) All decisions by the city council shall be final, except that any persoaa aggrieved by a decisiaa may, within 30 days of the decision, appeal to the county district escort. {Code 1882, $ 36-441) Sec. 44-1097. 6tands~de. (a) A conditional use permit may be approved,. amended or denied .based an the following standards for approval, in addition to any standards far a specific conditional use found is this chapter: Ei) The use would be located, designed, maintaineed, constructed and operated to be in conformity with the ms's coh-prehensive plsx~ and tbia Code. (2} The use would not change the epetiag or planned ~s-ractsr of the surrnuading area. {3) The use would eat deprecia#s property values. (4} The use would not involve ~9 activity, process, msterial~, .e!s}uipment or methods of operatiotx that would be dangerous, _haxeucdous, ~detri~ental,.-fig ~or -cause a nuisance to any person ~ property, because of eacessiv~e n~oo-se, glee; , dust, odor, fumes, water ar air pollution, dYainag+e water runo$ vibratio~-, gsaeral unsightliness, electrical interfere~e or other.uuisances. (5} The use would gea~erate only minianal vehicular traffic oa local Streets land would not create traff c oong~tion or unsafe ace oa, e~sting ar proposed stns. (6) The was would be seirvecl ~ adequate public facilities and setvicss, includit~ streets, police and fire pmtection, d~ .~- water and scarcer ,ey~ems, schools and parks. E7} .The use would net create wive additional e~oets for public facfiities ax services. t8) Tbe use w~aid xnaximi~e the" preeervatioa of and incorporate the. aite'~a natuxal sad scer-ic featares into the dedelapreent sly. (9) The nee would cause minimal adverse envixaa~m-ental effects. CD44:1(16 13 ~CENINQ $441098 ro) The city caua~il tnay waive any of the >,equiremente is subeet~ioa {s) of this section fat at public building or utility structure, provided the} coaaacil shall first ai~a~e a aetermiaation that the balaineing of public interest betwase>l gavernmeatal unite of the stets would be best served by such araiver. (c) The applicant shall have the burden .of proving that the use g-quld meet all of the standards required for approval of a conditional use }permit. The caxy may require the applicant provide, at his cost, . nay iafor3rnatiaa, attidies or expert testimony necessary to establish whether these standards would be nxet or to establish conditonna3 for appa+oval. (Code 198', $ 3$-442) $eo. 4+1-IA98. Gondit[oase. (a) The cEty council, in greeting a conditional-use permit, may impose sorb coaditians and guarantees that it considers x~eoeasary and as supported by the xaooard of the proeeedinga to protect adjacent propascties and fire public interest a~ to achieve the goals and objectives of the compreherxsive Arlan. (b) Conditions and guarantees may include but are not limited to the following: (1) Controlling the nuniber,.area, bulk, height, illumination and location of such uses. (2) Regulating ~ to the property, with particular rs£erence to vehicle and pedestrian sa~r and oonvenaence, traffic rontrol and emergency vehicle aaoe~as. (3) Regulatdag afi'-street paxki~ztg and loading' axeras, including the number and width of Pig sI• (4) -The location and d~esiga of utilities, including draiasge. (6} Bermix-g, fencing, screaming and ~~~ including a}adergrouad spriaklin,g. {g} Compat~dity of appearance with surtauaadi~g land uses. (?} preservation of the site's natural, historic end aoeaic £eatur~ in^the development design. (S) Limiting the number, size, location or lighting of siguage, natwithstaadiag article III of this chapter which pertains to sign. (9) The location, dim~iaas and upkeep of open space- (10) Increasing required lot adze, yard dimenaionaa or.eetback raquirejaaeuts: (11) Compliance with any plans presented.. (12) A time liirnit for re~-ie~ of the permit. (13) ,llwrltten aa~reemec-t, cash esrraPw, letter of credit or other guarantee to ensure that the project wdl be built as apprcnred. (14) $ea~arictive cawenants. CIll4:107 14 y... (~~ Control ;of the inter' ~~ BYt8rlor ~t8 of 8 bufldiIIg, .~ tl'fat 8110#. CoIIditiQn doea 11[7it CG vlit}- t#~F! ~, Co~B. a~11th ~ ~~ nOt be 1i11~ibBd to t~ '~i' I!'~fi~BrAil~S aml in8tallat~on b'~ ~r8. (~By COntlOl Of ~ ~p18e &BIIBrator8. {(,ode 1962, .~ ~~ The c;onratruction ~ ~ sl~staatia~y.atarted or the ~,uae utilized within one year of lxiu~xcil approval or ise~'eononal pe~slit shall becohte -null :aac~ void. The may ,grant up ~ oase aha- Hof t~ t if a i~ shown. Thy ant shall niat apply ~ PUIIs ~rieh sn ~ ~ per. ~ esi~n smell be reglr~ted in vrriting and filed.~rith the ~ of l~aamneulaity demt at :least 3() days ire t~ eap~ati~ ~' the ~=~a~iti~al There shall be ao ,~ fAr filing such petat~n. The r+agaest i~r hall sate ahowiug a goad 5idti~ att~npt to ate ar utilise the use pd'in the use permit. (Cade 1962, $ 3~-4'l4) Geo. 4~1-u110~ ~ (a) All ainclitional use permits shall be reviere"ed by the ~1lncil withirr.one year of the date of ih~itaal dal, un such renew is, ovaived by cam deli ar ;fie. 1~t the one-yes~r re ie~. he cnvnc~ spi~ify,aa inde~ite term or sped~c tee; l o'e~ceed five ygars;.far s~ r~aviews. ~9ae ~l may iznp~e aev- oradRlfial:~s a~vn the permit at the time of the initial or ~eeglmat r$vieaB. {b) A conditional use ~rmit e,#~a11 remaim is effect as ~ ae tlxe agi e0d upaa are obe~erved, i~t nom is thin -atiar~ ~e~ .fit ~e;~-' frc ~g~t' ag ~+fficiai croettrala to change t3te status e~.itioss~t 1~ 1~t'sarecs-`the uppn ~s at-d is later s3lawe~ ~-of tl~ city, or'ng cflntrols l be. ~aidered a legal ~a®anfing lie. {Cads 9~, $ 86-~1~4f ) 8ea~ d4.11Ai. ~mi~en;~as' lion. (a) The .eous>~ nay. suspenpd yr mate .tha permit if .the sppro~ed Dave been violated or the ~ is no ' ~ !. Where the c~ou b£ a ~' shut~re of a ulonetasq veilue is a of $!#IUdQil.ffli has been. permitted, the collnci~ : p~co ids fur a period ~ an-cr~ation ~ nat then five yew's. Where public ~ eumd welfare eons are tkreateaecl, the Steve-pe&r ~ is not a~,.d tba c~ur~cil may dmiae Pe~ad if aray, ~ be al~e~. Tl~e aws~,er of the gip, ~+rhich the ia~1 use l~ ws~ i eh~l be d in ~ri#at~g at daga beige the Ifs peed fad i/~ed-tom a of me,:'the p~pert~- arovniers w~ia feat skid s~o be Tha ~~~' - a stAp o far wad in peogi+amw 'the ~ hesas-~ie- CD~14:1Q6 15 Attachment 8 CONDITIONAL USE PERMIT REVISION RESOLUTION WHEREAS, the Maplewood Community Development Director, representing the city, requested a revision to the conditional use permit for the Maplewood Business Center at 1616 Gervais Avenue. WHEREAS, this permit applies to the existing office/warehouse facility on the property at 1616 Gervais Avenue. The legal description is: EG Rogers' Garden Lots, subject to state highway and easements, the part north of TH 36 of Lots 11 and 12 in Section 10, Township 29, Range 22 (PIN 10-29-22-42-0001) WHEREAS, the history of this conditional use permit revision is as follows: The city council held a public hearing to review this permit revision on January 24, 2005. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit revision for the following reasons: The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 16 The approval of the permit revision is subject to the following conditions (the additions are underlined and the deletions are crossed out): 1. All uses must meet the following requirements: The Minnesota Pollution Control Agency noise regulations shall apply. T°~c~cv ~i~~thn n~~t#~~~hn~nic ~ ~iinl~~ ~ nnc~r~~~~h~ll~ fnr by Oho nrnnor4v n~nin or b. Outdoor storage of materials will not be permitted without approval from Maplewood's Director of Community Development. 2. Occupancy permits must be obtained for each tenant space from the City Building Official as required by the State Building Code. 3. Those businesses involved with exterior vehicle storage, such as vehicle rentals or moving companies, shall have one parking space for each such vehicle, in addition to those required by City Code, on the site. 4. Adequate signing for vehicle and pedestrian traffic shall be provided, subject to the approval of the Director of Public Safety. 5. Approval of landscaping, building, and site design plans are required by the Community Design Review Board. The property owner shall have a detailed landscape and screening plan prepared for the area between the parking lot and Germain Street. This plan shall show how the new materials would provide screening that is at least six-feet- tall and at least 80 percent solid (code requirement) and landscaping should be located on both sides of the fence. This plan shall be subject to the approval of the Community Design Review Board and the owner shall implement the approved plan by July 1, 2005. 6. As part of the required design review process, the applicant shall provide a detailed drainage and grading plan which provides for the five acre-feet of ponding required by the Maplewood Drainage Plan. 7. ~° ~n~h~l~h~~n ~ hi iilrJinn normi ii~n n~6~r of (~ni innil ~nnrn~i~l. 8. The property owner and the property manager shall not allow garbage or trash pick-up between the hours of 11:00 p.m. and 5:30 a.m. 9. The property owner and property manager shall be responsible for the maintenance and clean up of the ponding areas on their property. 10. The property owner shall post the driveways and drive aisles as no parking zones. 11. The property owner shall review the paper distribution activities and take operational measures to reduce or eliminate noise. These measures should include but not be limited to; install rubber bumpers on the carts, train employees as to where to park and to be respectful of adioining residences and maintain security staff to patrol during the evening and early morning hours. 17 12. The city council shall review this permit revision in six months (July 2005). The Maplewood City Council adopted this resolution on , 2005. 18 AGENDA ITEM G-10 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: County Road D Realignment (West) Improvements (TH 61 to Walter Street), City Project 02-08: Resolution for Modification of the Existing Construction Contract, Change Orders 3 & 4 DATE: February 7, 2005 Introduction The city council will consider approving the attached resolution directing the modification of the existing construction contract, Change Order Nos. 3 & 4. Background In September 2004, the City Council approved the award of a construction contract to Palda & Sons, Inc., which included the construction of utilities and roadway for the entire County Road D West improvement. The County Road D West project did not begin as anticipated due to problems related to both the constructability of the Vadnais Heights sewer and the availability of the Troutland site. Negotiations with the contractor resulted in the elimination of the street construction and Vadnais Heights sanitary sewer portions of the contract. Change Order No. 1 resulted in a reduction to said contract by an amount of $710,915.03. Change Order No. 2 was based on the estimate to restore existing County Road D after the utility work. Those costs were originally budgeted; however, they were eliminated under Change Order No. 1. The proposed Change Order No. 3 is for the costs of additional detour and traffic control signage that was requested by the engineer to be added after the project was bid. In addition, Change Order No. 3 includes adjustments to the totals of both Change Orders 1 and 2. There was a mathematical error on the total deduction of C.O. No. 1, in which $2002.00 too much was erroneously deducted from the contract. The current C.O. No. 3 adds the $2002.00 back into the contract. In addition, as described above, Change Order No. 2 had been based on an estimate to restore the roadway after utility work. As it turned out, an additional $16,722.84 in additional material was required to restore the roadway. The proposed Change Order No. 4 is for costs to add back into the contract a revised sanitary sewer rehabilitation method for the Vadnais Heights sewer. The original sanitary sewer items were eliminated at the request of Vadnais Heights after the method of construction was determined to be unfeasible. Vadnais Heights and the contractor negotiated to a revised method of rehabilitating the sanitary sewer, for which the items and amounts listed in Change Order No. 4 are to be added to the contract. All costs related to this work and Change Order No. 4 ($52,940.51) will be paid by Vadnais Heights as part of the cities' Joint Powers Agreement. County Road D West, 02-08 Change Order Nos. 3 & 4 February 7, 2004 Page 2 Budget Impact These items were originally planned or are budgeted as part of the project contingencies. No revisions to the budget or financing plan are required at this time. Recommendation It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract, Change Order Nos. 3 and 4, for the County Road D West Improvements (TH 61 to Walter Street), City Project 02-08. CMC Attachments: Resolution Change Order No. 3 Attachments A and B to CO 3 Change Order No. 4 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER Nos. 3 and 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order Nos. 3 and 4, as an increase to said contract by an amount of $73,315.35, such that the new contract amount is now and hereby established as $720,475.43. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order Nos. 3 and 4 as a contract increase in the amount of $73,315.35. The revised contract amount is $720,475.43. No revisions to the project budget are required at this time, as these changes fall within the original project scope and budget. REVISED 1/6/05 CHANGE ORDER NO. 3 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62-619-025 / 138-020-29 Project No. 02-08 Date: 12/06/04 Contractor: Palda & Sons, Inc. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: Install additional detour signage and maintain from September 20, 2004 to November 24, 2004. Detour signage was placed on Walter Street from T.H. 61 to County Road D. MnDOT Estimating Office approved pricing. Item Description MnDOT No. Quantity/Unit Unit Price Extended Cost 1 Detour Signage 2563.601 1 / LS $ 1,650.00 $ 1,650.00 2 Correction to Change Order No. 1 (Att. A) 1 / LS $ 2,002.00 $ 2,002.00 3 Addition to Change Order No. 2 (Att. B) 1 / LS $ 16,722.84 $ 16,722.84 Change Order No. 3 TOTAL $20,374.84 Contract Status Cest Original Contract $1,333,032.71 Net Change of Prior Change Order No. 1 & 2 $ (685,872.63) Change this Change Order: $ 20,374.84 Revised Contract: $ 667,534.92 Approval r- ,~yor Approval /'~ %; -/~ ,J ~, / / '' /' /~ ,( Engineer Agreed to by Contractor By Its z ~. ~_ Title Approval Assistant State Aid Engineer (For Funding Approval Only) C.O. # 3. Page 1 of 7 REVISED 1/6/05 CHANGE ORDER NO. 3 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62-619-025 i 138-020-29 Project No.: 02-08 Date: 12/06/04 Contractor: Palda & Sons, Inc. %A mni\nt n1 i'h\nr no / Iri-lar I~In { lei %I II i%4 XLl l1111V Ulll v1 \_.11Ull~l~ V1Uli1 1\V. / w -~`~~~' •" ITEM #1 -DETOUR SIGNAGE STATE AID PARTICIPATION SUMMARY Traffic control for this project is divided into 48~'Io participating state aid funds and 52% non-participating state aid funds as follows: Category C\rnmty Rnad T~ R~adwav . ~ ~___J -_____ J C irl7nty Read D Roadway P. Differentiation 100% S_A_P.62-619-025 25% S.A.P. 62-51S-025 75°Io S.A.P. 138-020-29 Fraction Amount 0.26 $ 429.00 0.05 $ 20.62 $ 61.87 County Road D Storm Sewer 75°Io S.A.P. 62-619-025 25% S.A.P. 138-020-29 0.17 $ 210.38 $ 70.13 Item #1, C.O. No. 3, Amount Eligible for State Aid Participating Funds $ 792.00 ITEM #2 -CORRECTION TO CHANGE ORDER NO. 1 Mathematical error in contract deductions (See Attachment A) $ 2,002.00 Item #2, C.O. No. 3, is not subject to State Aid Participating Fund Summary ITEM #3 -ADDITION TO CHANGE ORDER N0.2 Additional amount represents the difference between estimated quantities and actual quantities for the temporary roadway placed on November 19, 2004. (See Attachment B) Item #3, C.O. No. 3, is 100% Local Funding C.O. #3, Page 2 of 7 ATTACHMENT A -CHANGE ORDER N0.3 CHANGE ORDER NO. 1 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA PROJECT NAME: County Road D Improvements S.A.P. 62-619-025 / 138-020-29 CITY PROJECT NO.: 02-08 DATE: October 14, 2004 CON 11=tAC I OR: Paida and Sons, inc. 1462 Dayton Avenue Saint Paul, MN 55104-6308 ENGINEER: URS Corporation Project No. 31809400.08001 =~J+ ~/. .: - The Contract Agreement dates shall be changed with no change to the contract unit bid prices. The following changes shall be made to the Agreement: 3.1 Schedule (change the following to read) a. All utility work shall be completed in the existing County Road D and the road shall be temporarily restored and opened to traffic on or before Friday, December 16, 2004. b. Final completion shall be on or before Friday, May 26, 2005. To meet the requirements for final completion, all required pay items shall be completed. Final completion shall include project cleanup, traffic control and erosion control removals, and punch list items. 32 Incentive to Complete Before Substantial or Final Completion Date (change to read) No incentives for early completion will be considered for this project. DESCRIPTION OF CHANGE: Deduct from Schedule A: Roadway Contract Item No MNDOT No Description Quantity Units Unit Price ConVact Amount 3 2101.501 CLEARING 2.19 ACRE $1,600.00 $3,504.00 4 2101.502 CLEARING 12 TREE $22.00 $264-~ 5 2101.506 GRUBBING 2.19 ACRE $1,600.00 $3,504.00 6 2101.507 GRUBBING 12 TREE $22.00 $264• 7 2104.501 REMOVE CONCRETE CURB AND GUTTER 117 LF $3.00 $351.00 8 2104.505 REMOVE BrrUMINOUS PAVEMENT 3155 SY $222 $7,004.10 9 2104.505 REMOVE BITUMINOUS DRVEWAY PAVEMENT 118 SY $4.00 $472.00 10 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT 66 SY $10.00 $6~•~ 11 2104.509 REMOVE MANHOLE 1 EACH $300.00 $~"~-~ 12 2104.511 SAWING CONCREfE PAVEMENT (FUl1 DEPTH) 22 LF $20.00 $440• 13 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) 312 LF $3.00 $936.00 14 2104.523 SALVAGE SIGN TYPE C 2 EACH $30.00 $60.00 15 2105.501 COMMON EXCAVATION (EV) (P) 6446 CY $7.50 $48,345.00 16 2105.507 SUBGRADE EXCAVATION (EV) (P) 6645 CY $7.81 $51,897.45 C.O. #3, Pale 3 of 7 ATTACHMENT A -CHANGE ORDER N0.3 17 2105.522 SELECT GRANULAR BORROW (CV) (P) 5563 CY $9.74 $54,183.62 18 2105.522 SELECT GRANULAR BORROW MOD 5% 1162 CY $9.74 $11,317.88 19 2105.525 TOPSOIL BORROW (CV) 1475 CY $14.36 $21,181.00 21 2130.501 WATER 400 MGAL $15.00 $8,000.00 22 2211.501 AGGREGATE BASE CLASS 6 2153 TON $7.02 $15,114.06 23 2211.503 AGGREGATE BASE (CV), CLASS 6 (P) 3144 CY $7.02 $22,070.88 24 2232.501 MILL BITUMINOUS SURFACE {P) 2500 SY $2.25 $5,625.00 25 2331.508 BITUMINOUS WEAR TYPE 41 (A) - DRNEWAYS 65 TON $75.00 $4,875.00 26 2331.603 SAWED/SEALED JOINT 2048 LF $1.85 $3,788.80 27 2350.501 TYPE MV 3 WEARING COURSE MIXTURE (B) 3560 TON $24.75 $88,110.00 28 2350.502 TYPE LV 3 NON WEARING COURSE MIXTURE (B) 2481 TON $24.20 $60,040.20 29 2357.502 BITUMINOUS MATERIAL FOR TACK COAT 1645 GAL $1.50 $2,467.50 30 2506.522 ADJUST FRAME 8 RING CASTING 8 EACH $500.00 $4,000.00 31 2521.501 4' CONCRETE WALK 5424 SF $2.86 $15,512.64 32 2521.511 2' BITUMINOUS WALK 16316 SF $0.90 $14,684.40 33 2531.501 BITUMINOUS CURB 758 LF $4.50 $3,411.00 34 2531.501 CONCRETE CURB & GUTTER DESIGN Bfi12 66 LF $12.00 $792.00 35 2531.501 CONCRETE CURB & GUTTER DESIGN 6412 55 LF $12.00 $660.00 36 2531.501 CONCRETE CURB & GUTTER DESIGN 6618 1241 LF $10.60 $13,154.60 37 2531.501 CONCRETE CURB & GUTTER DESIGN 6624 3585 LF $11.75 $42,123.75 38 2531.501 CONCRETE CURB 6 GUTTER DESIGN 8624 {MOD) 2238 LF $12.60 $28,198.80 39 2531.507 8' CONCRETE DRNEWAY PAVEMENT 149 SY $43.00 $6,407.00 40 2531.602 PEDESTRIAN CURB RAMP (TYPE A) 9 EACH $600.00 $5,400.00 41 2531.604 8' CONCRETE VALLEY GUTTER 37 SY $50.00 $1,850.00 42 2540.602 RELOCATE MAIL BOX 6 EACH $126.00 $756.00 43 2557.603 WOODEN FENCE (SPLIT RAIL) 525 LF $i 1.75 $6,168.75 45 2564.531 SIGN PANELS TYPE C 161.25 SF $26.50 $4,273.13 46 2564.602 PVMT MESSAGE (RT-THRU ARROW) POLY PREF 1 EACH $450.00 $450.00 47 2564.602 PAVEMENT MESSAGE (LT ARROW) POLY PREFORM 6 EACH $300.00 $1,800.00 48 2564.602 PAVEMENT MESSAGE (RT ARROW) POLY PREFORM 3 EACH $300.00 $900.00 49 2564.603 4' BROKEN LINE WHITE-EPOXY 110 LF $0.19 $20.90 50 2564.603 4' DOUBLE SOLID LINE YELLOW-EPOXY 2624 LF $0.38 $997.12 51 2564.603 12" SOLID LINE YELLOW-EPOXY 14 LF $10.00 $140.00 52 2564.603 12' STOP LINE WHITE•EPOXY 75 LF $6.50 $487.50 53 2564.603 4' SOLID LINE WHITE-EPOXY 8489 LF $0.19 $1,612.91 54 2564.618 ZEBRA CROSSWALK-WHITE POLY PREFORM 90 SF $13.88 $1,24920 55 2573.502 SILT FENCE, TYPE HEAVY DUTY 2640 LF $2.00 $5,280.00 56 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE 3 EACH $150.00 $450.00 57 2573.603 BIOROLL 200 LF $3.50 $700.00 59 2575.505 SODDING TYPE LAWN 13415 SY $2.00 $26,830.00 62 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 6235 SY $1.05 $6,546.75 63 2575.525 EROSION STABILIZATION MAT CLASS 4 300 SY $6.90 $2,070.00 94 `r 701 TOTAL ADD/DE DUCT: SCH EDULE A ( Roadway) ) . ($609, Deduct from Schedule B: Storm Sewer 28 2571.502 DECIDUOUS TREE 1"CAL BR 320 TREE $145.00 $46,400.00 TOTAL ADD/DED UCT: SCHED ULE B (Storm Sewer) ($46,400.00) / Deduct from Schedule E: Vadnais Heights CP 2004-2 2 2101.511 CLEAR AND GRUB TREES 15 TREE $67.00 $1,005.00 3 2104.501 REMOVE VCP SANITARY SEWER 1275 LF $1.50 $1,912.50 4 2104.501 REMOVE CIP SANITARY FORCEMAIN 1275 LF $1.50 $1,912.50 5 2104.501 REMOVE SANftARY SEWER MANHOLE 4 EACH $300.00 $1,200.00 9 2104.521 SALVAGE WOOD RAIL FENCE 90 LF $5.00 $450.00 10 2104.523 SALVAGE MODULAR BLOCK RETAINING WALL 60 SF $5.00 ~~ ~ C.O. #3, Page 4 of 7 ATTACHMENT A -CHANGE ORDER N0.3 11 2105.522 SELECT GRANULAR BORROW, MOD 5% 398 CY $12.50 $4,875.00 12 2105.525 TOPSOIL BORROW (CV) 154 CY $8.36 $1,287.44 13 2211.501 AGGREGATE BASE, CLASS 6 530 TON $11.00 $5,830.00 14 2331.508 BffUMINOUS WEAR TYPE LV WE 450306 (DRIVEWAY) 9 TON $100.00 $900.00 15 2331.514 BITUMINOUS NON-WEAR TYPE LV NW 350308 (BASE) 67 TON $42.00 $2,814.00 16 2411.604 RECONSTRUCT SALVAGED MODULAR BLOCK RETAINING WALL 60 SF $15.00 $900.p0 20 2503.601 MAINTAIN SANITARY SEWER SERVICE 1 LS $100.00 $100.00 21 2503.602 CONNECT TO EXISTING SANITARY "SEWER SERVICE 20 EACH $50.00 $1,000.OG 25 2503.603 8' PVC SANITARY SEWER, SDR 35 757 LF $26.95 $20,401.15 26 2503.603 8' PVC SANITARY SEWER, SDR 26 554 LF $27.95 $15,484.30 27 2503.603 8' DIP SANITARY SEWER, CL 52 18 LF $50.00 $900.00 2B 25n.3. wn3 T~EViSE NEW CA~II"rG4V CCVJEQ 127R 1 F 4J1 25 Q']i O 5~ 39 2506.603 (CASTING ASSEMBLY- R1642-B WINEOPRENE BOOT, LETTERED 6 EACH $275.00 $1,650.00 40 2506.603 STANDARD 8' DEEP SANITARY SEWER MANHOLE 6 EACH $1,756.00 $10,536.00 41 2506.603 SANffARY SEWER MANHOLE -EXTRA DEPTH 39.7 LF $123.00 $4,883.10 42 2506.603 CONSTRUCT 8' SANITARY SEWER DROP CONNECTION 4.9 LF $500.00 $2,450.00 45 2575.505 SODDING TYPE LAWN (STAKED) 1388 SY i H i ht V d EDULE E $2.45 CP 2004-2) $3,400.60 , ($8 3:09) ~~ ~ TOTAL ADD/DEDUCT: SCH a na ( g s s e X25 ~ ($ Q4 !~ 11 .09 Add Sch edule 1: Change Order #1 1 Contract Item No MNDOT No Description Quantity Units Unit Price Contract Amount 1 CONTRACT ADJUSTMENT FOR CONSTRUCTION DELAYS 1 LS $31,800.00 $31,800.00 TOTAL ADD/DEDUCT: SCHEDULE 1 (C.O. #1) $31,800.00 NET CONTRACT CHANGE: ($7/105 03) r! ~ 25 ~U~~U (~ ?O8, ~ 13~Q3~ CpRc~~o+~ ~~-~~~s ~~~ ~~~ cn+~ ~ ~jc~dJ~ ~ px,4vc~ 0 n ~s rpog,?o-, 94) ~K ~ sto9, lol ~ 9 4? ~d ~ ~ ~ 1~_c! u<.#'Ivn (s 4~,4~ . ou) o ~ ~ 4 4b,4oo ~ ~') ~G! ~~c'm ~~''' { } 84,6 ~~ . 09 } ~d~~2. ~ ~_..,_n--------- ~ 4 ?Dg, r~ 13 , 03~ p~~~~~ ~G$uC~~s a,r~e ac,~-u~-~~ `~ ~~, ~~v~ ~ ~d ~ a, oo~, o0 b ~~ 0~ ~~ 1 ~ ~ ba~K ~ ~ u.r-~ a 25 C.O. #3, Pale 5 of 7 ATTACHMENT A -CHANGE ORDER N0.3 ~~~ Contract Status Completion Z~5 ~ ~~U2 s Cost Original Contract June 24,f?004~ $1,333,032.71 Revised Contract May 12,-~OII4 $ t Z ~~ i ! 9 . !o$ ~Gw) Z~, Zoos This Change Order, Change Order No. One {1), shall cover all claims and damages on behalf of the Contractor to this contract as of October 13, 2004. The Contractor shall not submit any additional claims for damages prior to October 13, 2004 for this project. nn ~TnwnTnn nni nn n~~n en ~ i~~r ~,~ i~'~ ~ nrii, ~ vn r r~~~r~ r-uvu ~viV.ci, ~ivv. gY DATE TITLE OWNER PREPARED BY CITY OF MAPLEWOOD APPROVAL APPROVAL Mayor Engineer URS CORPORATION BY TITLE DATE DATE DATE END OF CHANGE ORDER NO. 1 C.O. #3, Page 6 of 7 ATTACIII~~NT B CHANGE ORDER N0.3 CHANGE ORDER NO. 2 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62-619-025 / 138-020-29 Project No. 02-08 Date: 11/08/04 Contractor: Palda & Sons, Inc. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as akered by the following provisions: Install temporary roadway -old County Road D from Station 27+40 to County D Court Description Quantity/Unit Unit Price Extended Cost 1-1/2" Crushed Rock 561.31468 /TON $ 18.74 $ $10,518.95 Agg. Base Class 6 739.37468 /TON $ 13.70 $ €r38~88 $10,129.37 Bituminous Material 479.93 X38 /TON $ 44.00 $ '' ~,'~o $21.116.92 $ ''~,~.~ $41,765.24 (Actual) $41,76.5.24 - (Estimated) $ 25,042.40 = (Balance Due C.O. #3) $16,722.84 -.-- Contract Status r" Original Contract $33,032.71 Net Change of Prior ' Change Order No. 1 '` $ (710,915.03) f'° f~. ~- Change this Change Order: .~` $ 25,042.40 Revised Contract: ~' $ 647,160.08 Approval Mayor Approval Agreed to by Contractor By Its f~~ Title O C.O. #3, Page 7 of 7 ~~ ~i~ CHANGE ORDER NO. 4 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62-619-025 / 138-020-29 Project No. 02-08 Date: 1/06/05 Contractor: Palda & Sons, Inc. In accordance with the terms of this Contract, you are hereby authorized and insirucied io perform uie Wurk as aiicrcd ~y the following provisions: The City of Vadnais Heights opted to line the existing sanitary sewer on this project with Insituform cured-in-place lining instead of open trenching due to existing gas/electric lines located within the excavation limits of the proposed pipe installation. Sewer lining and lateral work for future County Road D Court is included in this Change Order. The City of Vadnais Heights and the City of Maplewood approved this sewer rehabilitation in lieu of complete replacement. County Road D Quantities llec~riptinn (quantity /Unit Unit Price Extended Cost o» r~•,. i 17'74 T L' 2Q In 2 07 n Lla. r2'isitiifvl211 LIn1i1~ iii v i.i $ v.v-r ~6,60I.~~. Reinstate Laterals 20 EACH $ 220.00 $ 4,400.00 Initial Inspection 1 LUMP SUM $ 918.75 $ 918.75 This Change Order Amount for County Road D $ 41,920.67 County Road D Court Quantities Description Quantity /Unit Unit Price Extended Cost 8" Dia. Insituform Lining 331 LF $ 28.64 $ 9,479.84 Reinstate Laterals 7 EACH $ 220.00 $ 1,540.00 This Change Order Amount for Couuty Road D Court $ 11,019.84 Change Order No. 4 TOTAL $ 52,940.51 SANITARY SEWER CONTRACT ITEMS ELIMINATED UNDER CHANGE ORDER NO. 1 $93,559.70 PROJECTED SAVINGS FOR LINING VS. OPEN TRENCH $93,559.70 - $52,940.51 = $40,619.19 AND INCLUDES COUNTY ROAD D COURT. C.O #4, Page 1 of 2 CHANGE ORDER N0.4 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62-619-025 / 138-020-29 Project No. 02-08 Date: 1/6/05 Contractor: Palda & Sons, Inc. Contraci Status r•~..~ ~-~~~ Original Contract $1,333,032.71 Net Change of Prior Approved Chance Order No. 1 & 2 $ (685,872.63) Approved Revised Contract: $ 647,160.08 Net Change of Prior Pending Change Order No. 3 $ 20,374.84 (:hange this Change Order: ----o $ 52,940._51 "~~~:'-,~ Revised Contract: r i_r ~,~, v, c $ 720,475.43 Approval Mayor Approval Engineer Agreed to by Contractor B \ Y ~i <'~ Its ~~~-~ Title Approval 100% Local Fundin Assistant State Aid Engineer (For Funding Approval Only) ~~ ~ r C.O.#4.Pa~e2of2 AGENDA ITEM G-11 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: Carlton Street Improvements (Southlawn to Hazelwood), Project 03-22 Resolution -Modification of Existing Construction Contract, Change Order No. 1 DATE: February 7, 2005 Introduction On April 12, 2004, the city council awarded a construction contract to Park Construction Co. in the amount of $716,526.26 for the Legacy Parkway Improvements. The proposed change order reflects proposed additions, as well as deductions, to the construction contract. It is recommended that the city council consider approving the attached resolution directing the modification of the existing construction contract. Background The items outlined in Change Order No. 1 are described in detail in the attached memo from Chadd Larson of Kimley-Horn and Associates (KHA). Basically, KHA's memo describes $26,658.00 to be deducted from the contract for work items that were not required and $43,367.90 to be added to the contract for changes or change in conditions that were required during construction. Change Order No.1 results in a net increase of $16,709.90 in the construction contract. The revised contract amount, if approved, will be $733,236.16. Approval of the change order is recommended. Budget Impact These work items fall within the contingencies and approved project budget. No budget increase is proposed for this change order. Recommendation It is recommended that the city council approve the attached resolution directing the modification of the construction contract with Park Construction by $16,709.90 for the Carlton Street Improvements, City Project 03-22, by approving Change Order No. 1. Attachments: Resolution Memo from KHA, 2 pgs Change Order 1, 2 pgs Project Location Map RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 03-22, Carlton Street Improvements, Conway Avenue to Minnehaha Avenue, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 03-22, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $16,709.90. The revised contract amount is $733,236.16. No revision to the financing plan is required at this time as all items fall within the approved budget. Memorandum To: Chris Cavett From: Chadd Larson Date: February 2, 2005 Subject: Carlton Street Improvements (C.P. 03-22) CHANGE ORDER NO. 1 Change Order No. 1 reflects additional work performed by Park Construction Company due to unforeseen field conditions. In addition, adjustments in the field allowed for substantial reductions in two of the original contract quantities and they are reflected as deductions in this change order. Below is a detailed description of items included in Change Order No. 1. P.E~'ISE B~ SCHEDULE B - STP.EET I~~1PRG~'ENIEN'I'S Select CTranuiar Borrow (Deduct] iizsts.00 C Y -$i4,L56.00 During construction, existing select granular material was discovered from station 17+00 to station 24+50. At the direction of the field engineer, the contractor did not remove this material thus reducing the amount of import select granular borrow material by 1188.00 CY. Modular Block Retaining Wall (Deduct) 780.00 SF -$12,402.00 At the direction of the field engineer, adjustments were made to the sidewalk alignment to eliminate this modular block retaining wall. TOTAL BID SCHEDULE B -$26,658.00 ADD BID SCHEDULE 1 -CHANGE ORDER NO. 1 Sanitary Sewer Services LS $15,408.11 At the City's request, the contractor installed 6 new sanitary sewer services on the north end of the project. It was agreed that this work would be paid on a time and material basis. The contractor submitted an invoice for this work in the amount of X15,408. ll. A copy of this invoice is attached to this memo. Memorandum Carlton Street Improvements Change Order No. 1 February 2. ?005 Storm Sewer Modifications 1 LS $10,846.99 At the City's request, sumps were added to structures MHCB26 and MHCB32, resulting in additional material costs of $952.84. During construction, a conflict arose with a proposed storm sewer pipe and an existing buried fiber optic line. The solution was to redesign the storm sewer to avoid this buried utility. The contractor incurred additional material costs to rebuild structures MHCB14 and MHCB22. The contractor also incurred additional labor costs to install and remove 84 feet of RCP and for the extra depth storm sewer pipe as a result of this design change. The total cost for this design change was $10,846.99. A copy of the contractor's invoice for this work is attached to this memo. Sanitary Mahhole Castings LS $752.00 Existing sanitary manholes in the roadway were adjusted to match the proposed roadway profile. The field engineer determined that 3 of the existing sanitary manhole castings were damaged beyond repair and needed to be replaced. At the direction of the field engineer, the contractor replaced 3 of the sanitary manhole castings. The contractor submitted an invoice in the amount of $752.00 for the material cost of these items. A copy of this invoice is attached to this memo. .~'nmmnn r~i vrava~inn i n.`v'~ 7~d11 1111 i Y lmi I Fi_ 1h11_XI II (Unsuitable Pond Excavation) During pond excavation, the contractor encountered large volumes of buried tree stumps and miscellaneous debris that was not anticipated. The contractor submitted an invoice for an additional $8.02/CY to remove, haul and dispose of this unsuitable material. A copy of this invoice is attached to this memo. TOTAL SCHEDULE 1 $43,367.90 TOTAL NET CHANGE ORDER NO. 1 $16,709.90 If you have any questions regarding the details of this change order, please feel free to contact me at (651) 643-0409 or by e-mail at chadd.larson @kimlev-horn.com. Copy: File 160500006/4.1 Page 1 of 2 PROJECT NAME: PROJECT NO: CONTRACTOR: CHANGE ORDER NO DATE: CHANNGE ORDER CITY OF MAPLEWOOD DEPARTl2ENT OF PUBLIC WORKS Carlton Street Improvements City Project 03-22 Park Consn~uction Company One (1) February 2, 2005 The following changes shall be made in the coniraci uucuii~ci,~~. REVISE BID SCHEDULE B -STREET IMPROVEMENTS Item Unit No. Item Description Unit Quantity Price Amount 19 Select Granular Borrow (Deduct) CY l 188.00 812.00 -814,256.00 27 Modular Block Ret Wall (Deduct) SF 780 00 815.90 -812,402.00 TOTAL SCHEDULE B -826,68.00 ADD BID SCHEDULE 1 -CHANGE ORDER NO. 1 Item No. Item Description i Sanitary Sewer Services 2 Stonn Sewer Modifications 3 Sanitary Manhole Castiiias 4 Common Excavation (E V) (Unsuitable Pond Excavation) TOTAL SCHEDULE 1 TOTAL NET CHANGE ORDER NO. 1 CONTRACT STATUS: Unit Unit Quantity Price Amount LS 1.00 815,408.11 815,408.11 LS 1.00 810,846.99 810,846.99 LS 1.00 8752.00 S752.00 CY 2040.00 $8.02 816,360.80 $43,367.90 $16,709.90 Original Contract: 8716,26.26 Net Change of Prior Change: 80.00 (Change Order No. _) Chance this Change Order: 816J09.90 Revised Contract: 8733,236.16 Page 2 of 2 Recommended By: Kimley-Horn and Associates, hlc. Bv: Gam! ~ `-~ Agreed to By: Park Construction Company BY Approve :City of Maplewood Bv: _ yor_. . /, ~/ ~ ~ By: r „/ „City Engineer Date: Z/~/~~ Date: zl?.~b~ Date: Date: ~=_ . `=;% r e ~ , III _. .~ .rF 1 - I =YY I } { +! .. I• . N' I 11, I 777 .~~ ~ . ~! f ~ 1 ~~~ ~~'Fl5 _ _. F ~ ~' ~1 ~ _. ~ t; ss - y _~ _ _ .. .. __ ~; ~,_....~s k k ~Y ~~ E ': {x~. ;i~ AGENDA ITEM G-12 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: Grading of Southwind Builders Site, Project 04-31 Resolution -Modification of Existing Construction Contract, Change Order No. 1 DATE: February 7, 2005 Introduction On October 25, 2004, the city council awarded a construction contract to Forest Lake Contracting, Inc. in the amount of $183,438.50 for the grading of the Southwind Builders site. The proposed change order reflects additions, as well as deductions, to the construction contract that result in a net decrease of ($121.36) in the construction contract. It is recommended that the city council consider approving the attached resolution directing the modification of the existing construction contract. Background In 2003, the city council directed staff to negotiate for the acquisition and relocation of five property owners adjacent to Hazelwood Street on the western side of Legacy Village. As a cost saving measure in 2004, the city entered a joint project with Southwind Builders to accomplish some of the difficult negotiations with the property owners. Southwind eventually acquired three properties while the city was able to acquire two properties. One of the conditions of the Southwind acquisition was the requirement that the city provide $50,000 worth of grading on the Southwind's acquired property to make the site accessible to the proposed Legacy Parkway. This grading required the importing of soils to raise the site. During the same timeframe in 2004, the city was working to construct County Road D, west of TH 61. This project required excavation of significant quantities of material to make the roadway grade. The excess soils were required to be removed and disposed of away from the County Road D West project site at city expense. Joint planning for the two projects allows for a cost savings to provide the excess of one project to the deficit of another project. The cost savings of this approach is estimated at $30,000-$50,000. On October 14, 2004, the city council approved a resolution authorizing the grading project, approving project funding, approving project plans and authorizing the receipt of bids. On October 25, 2004, the city council awarded a construction contract to Forest Lake Contracting, Inc. in the amount of $183,438.50 for the grading of the Southwind Builders site. The items outlined in Change Order No. 1 are described in detail in the attached memo from Chadd Larson of Kimley-Horn and Associates (KHA). Basically, KHA's memo describes changes in quantities and or changes in conditions during construction. Change Order No.1 results in a net decrease of ($121.36) in the construction contract. The revised contract amount, if approved, will be $183,317.14. City Council Agenda Background Grading of Southwind Site February 7, 2005 Page Two Budget Impact As this is a net decrease in the construction contract. No budget increase is proposed for this change order. Recommendation It is recommended that the city council approve the attached resolution directing the modification of the construction contract with Forest Lake Contracting, Inc. with a deduction of ($121.36) as described in Change Order No. 1 for the grading of the Southwind Builders Site, City Project 04-31. Attachments: Resolution Memo from KHA, 2 pgs Change Order 1, 2 pgs Project Location RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 04-31, Grading of Southwind Builders Site, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 04-31, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of ($121.36). The revised contract amount is $183,317.14. No revision to the financing plan is required at this time as all items fall within the approved budget. Memorandum To: Chris Cavett From: Chadd Larson Date: February 2, 2005 Subject: Grading of Southwind Builders Site (C.P. 04-31) CHANGE ORDER NO. 1 Change Order No. 1 reflects additional work performed by Forest Lake Contracting, Inc. at the request of the City of Maplewood. This change order also includes additional work that was required due to unforeseen soil conditions. In addition, a reduction in the amount of material that was hauled to the City Community Center site is also reflected in this change order. Below is a detailed description of items included in Change Order No. 1. REVISE BID SCHEDULE A - SOUTHWIND BUILDERS SITE Common Excavation 2412.00 CY $7,236.00 Soil borings were taken in various locations throughout the site, however the contractor encountered significantly more topsoil than the engineer anticipated. The contractor was required to remove an additional 2412 CY of topsoil from the site, which was paid for as common excavation. TOTAL SCHEDULE A $7,236.00 REVISE BID ALTERNATE 2 -COMMON BORROW HAULING TO CITY COMMUNITY CENTER SITE Common Borrow (LV) (Deduct) 6100.00 CY -$20,740.00 Bid Alternate 2 included the hauling of stockpiled common borrow material to the City Community Center site for the proposed Ramsey County government building. It was estimated that the contractor would be required to haul ?0.000 CY of material to that site under this contract. The actual amount hauled to this site was significantly less resulting in a reduction of 6,100 CY to the original quantity. TOTAL BID ALTERNATE 2 -$20,740.00 Memorandum Grading of Southwind Site Change Order No. 1 Februar}~ 2, 2005 ADD BID SCHEDULE 1 -CHANGE ORDER NO. 1 Construct and Maintain Haul Road 1 LS $5,759.00 At the City° s request, the contractor was directed to construct and maintain a haul road at the location of the stockpiled common borrow material for the duration of this project. The contractor submitted invoices for this work in the amount of $5,759.00. A copy of these invoices are attached to this memo. Remove Stumps LS $704.00 Clearing and grubbing of the site was performed by the developer's contractor however numerous tree stumps were left on the site. The contractor was directed to remove and dispose of these tree stumps. The contractor submitted an invoice for this work in the amount of $704.00. A copy of this invoice is attached to this memo. Mix/Blend Borrow Material LS $5,825.00 Durine construction, a meeting was held to discuss the quality of the borrow material. During that meeting, the contractor was directed to mix and blend tl:e'oa*.,-ov,~ n,ate~ al as seeded to male the material suitable for placement and compaction. The contractor submitted an invoice for this work in the amount of $5,825.00. A copy of this invoice is attached to this memo. Remove Miscellaneous Debris LS $1,094.64 The contractor was directed to remove miscellaneous debris prior to grading the site. The contractor submitted an invoice for this work in the amount of $1,094.64. A copy of this invoice is attached to this memo. TOTAL SCHEDULE 1 $13,382.64 TOTAL NET CHANGE ORDER NO. 1 -$121.36 If you have any questions regarding the details of this change order, please feel free to contact me at (651) 643-0409 or by e-mail at chadd.l arson @kimlev-horn. com. Cop}': File IC(~500~107/4.1 Page ] of 2 CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Grading of Southwind Builders Site PROJECT NO: City Project 04-31 CONTRACTOR: Forest Lake Contracting, Inc. CHANGE ORDER NO.: One (1) DATE: February 2, 2005 The .viiawr'iia~ chaurw ihai~ ve aiaau~e iai the G7`a)ntraCt uva.unieai tom: REVISE SCHEDULE A - SOUTHWIND BUILDERS SITE IMPROVEMENTS Item No. Item Description Unit Unit Quantity Price Amount 4 Common Excavation CY 2412.00 $3.00 $7.236.00 TOTAL SCHEDULE A $7,236.00 REVISE BID ALTERNATE 2 -COMMON BORROW HAULING TO CITY COMMUNITY CEN~IER SITE Item No. Item Description Unit Unit Quantity Price Amount 3 Common Borrow (LUl (Deduct) CY 6100.00 $3.40 -$20,740.00 TOTAL BID ALTERNATE 2 -520,740.00 ADD BID SCHEDULE 1 -CHANGE ORDER NO. 1 Item No. Item Description Unit Unit Quantity Price Amount 1 Construct and Maintain Haul Road LS l .00 $5,759.00 $5,759.00 2 Remove Stumps LS 1.00 $704.00 $704.00 3 Mix/Blend Borrow Material LS 1.00 $5,825.00 $5,825.00 4 Remove Miscellaneous Debris LS 1.00 $1.094.64 $1.094.64 TOTAL SCHEDULE 2 $13,382.64 TOTAL NET CHANGE ORDER NO. 2 -$121.36 CONTRACT STATUS: Original Contract: $183,438.50 Net Change of Prior Change: (Change Order No. ~ Change this Change Order: -S121.36 Re~~ised Contract: 5183,317.14 Page 2 of 2 Recommended By: Kimley-Horn and Associates, Inc. By: G~~~~ ~ G Date: Z Z 05~ Agreed to By: Forest Lake Cost; actil7g, Inc. By: ~ C1.~~ ~~=~~' ~r~,..,~.,..Ly..~~~y .,.~..ar:c•.v~ou B tip: Date: ~ ~- ~%~ Date: ~: Mayor ~; _ r ,~ /fit ,~ -- Bv: .~ -~- • , ~ Date: 1 ~ City Engineer ~ ~t~` Agenda #H1 MEMORANDUM TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer DuWayne Konewko, Environmental Management Specialist SUBJ: NPDES Phase II Annual Report Public Meeting DATE: February 1, 2005 INTRODUCTION As part of Maplewood's National Pollutant Discharge Elimination System (NPDES) permit, the city is required to prepare an annual report detailing the progress made in the previous year toward satisfying the requirements of the permit. The City is also required to hold a public meeting on the annual report to solicit comments from the public and address all comments written and oral in the final report submitted to the MPCA. BAC KG ROU N D A 1987 amendment to the federal Clean Water Act required implementation of a two-phase comprehensive national program to address pollution from storm- water runoff. This program was named the National Pollutant Discharge Elimination System (NPDES). Since 1991, NPDES Phase I regulated cities with populations of 100,000 or more. NPDES Phase II took effect in 2003, regulating cities with populations of 10,000 or more. Maplewood was among a group of approximately 220 cities in Minnesota affected by NPDES Phase II. The State of Minnesota regulates the disposal of storm water by a State Disposal System (SDS) permit. The Minnesota Pollution Control Agency (MPCA) administers both NPDES and SDS permits in Minnesota and issues combined NPDES/SDS storm-water permits. In March 2003, the city submitted its permit application to the MPCA. The 2004 NPDES Annual Report was submitted to the MPCA in March of 2004. The permit application required the City to develop a Storm Water Pollution Prevention Plan (SWPPP). The MPCA has established six minimum control measures that the SWPPP must address. They are: • Public Education and Outreach • Public Participation and Involvement • Illicit discharge and Detection and Elimination • Construction Site Storm Water Runoff Control • Post-Construction Storm Water Management • Pollution Prevention and Good Housekeeping Maplewood's SWPPP defines the Best Management Practices (BMPs) the City intends to use to minimize pollution from storm water runoff for each of the six minimum control measures. The City's permit and SWPPP have been available for public viewing at the engineering counter and were also posted on the city's website. Articles posted on the website and published in the City newsletter encouraged residents to review the permit and SWPPP and submit any comments they may have. A dedicated phone line and email address was established to receive these comments. As of February 1, 2005, no comments regarding the SWPPP had been received. Staff has prepared a draft of the city's annual report and will make a short presentation on the City's SWPPP and the progress made toward the permit goals in the previous year. The floor should then be opened to the public for any comments they wish to make regarding the permit or draft annual report. All comments will be recorded and addressed in the final version of the annual report. When all public comments have been addressed and incorporated into the report, the report will be finalized. At that point, the report and executive summary will be submitted to the council for approval to submit to the MPCA. CHANGES TO FUTURE NPDES REPORTING REQUIREMENTS - NON DEGRADATION PLANS The City of Maplewood is one of thirty cities in the State that will be required to submit a Non Degradation Plan as part of the NPDES permitting process. The MPCA will be responsible for reviewing the Non Degradation Plans and determining compliance. The selection criteria that was used to select these thirty cities was based on community size and growth experienced by the community. In selecting these thirty MS4 cities, MPCA is assuming that your discharge is significant and has the potential for increased loading of one or more pollutants. The Non Degradation Plan will require cities to develop a plan to address new or expanded discharges (runoff) and bring these discharges back to 1988 levels. Where increases in runoff or pollutant loading has occurred due to new or expanded discharges from stormwater runoff, the plan must identify and include retrofit and mitigation options or BMPs that reduce these discharges back to 1988 levels. To meet this requirement, cities will have to perform loading assessments using water quality modeling for discharges and pollutants. When complete, the model will be used to determine where stormwater runoff has resulted in new or expanded discharges and then determining what strategies can be used to bring these discharges back to 1988 levels. 2 It is still not entirely clear what the MPCA's expectations are with respect to this Non Degradation Plan and what the timeline is for completion and submittal. However, we do know that in order to achieve compliance with the plan, cities will be required to spend additional monies. Staff will continue to update the City Council as additional information becomes available concerning the Non Degradation Plan requirements. RECOMMENDATION Staff recommends that following the presentation on the City's SWPPP and NPDES permit annual report, the City Council open the floor for public comment. 3 Aida t-1 11~M0~FtANDUM fib: Richard Fursman, C.Iliy FROM: Bna:e IC Arrd~aon Igor of Parks grad Recreation 1JAdT'E: February g, 2005 for the febreery 14, 2005 City ~ Me~r~ap $1J13JECT: Tar1~n Ice Arena Ria~rigeratkxa Irr~rovement Financira~ Atbachad is a staff raeport fnorn city courx~l marather Jackie Monahan-Juraek tl~ o~iraes the proposed imp~r+avera~rerats for-the Tartan icae aka: I ~a~aau w~h coaxx~ marrlbsr Monahan-Jurtek's and the -Tartan advisvr~- board's reeorrtir-ie~rda~an th ~prave ~ r+mfri~rabora system~w~a a c•.or~iried system. ... j 11@ 2~ ~ h~ ~..,3L~N ~a ~ ~rrYa«iY~ iL iW N FY! ~ •~~ ~v~. T~ inaeaaed C~ of ~,~0 SI'a be dta~grad t0 tale park demon fused. Ttre mOF>ies'f1'o1a1 the par'IC developrrasrat grad wrx~d bs paid ~at~c with at a tabs of 3.29b or a coat of #1,558 with property payable ~ 2006. The Illy crf Oakdale and Nora S#. school district bc~a moved the d ~iora sysberra at ~ mss on February 8. The timefrara~e for won is bo have the new sys~ra ore by June 1, 2005. ~d ~ have any c~estions p the use of park de~Cation fiiacis for the Tura ratiaora i!sal free bo contact me ~ a't ems. 2102. IOrY~lan tae ann~2.m~n rrE ;'~+p: 'Np~t„°~I~i~raorkElaie x1'+vol E]h~rict 822 ~/ ~'1pl [~T~; February 8, 2006 SUBJECT: Tartan icy Ar+er~a R~ra~ion Upgrade awl ~r-~ro~rerr+errts Ted ~ ~ ~! op~r~d 10 ~ pubic in February of 99®7. Th® ics aAna is add by 8a~`'i's~n ic9s' er:it ~o~ra b~r+d. T~ ivs ara~ ]cam Pcaasrs df la~rv board r~mbera >~s a~>vol dbt, t~ ~Y ~ ~ M-e a~ pia and ~o c~Ejt cam r~hbers Nam t#~ t~t!- ~ mad. The ) p b~! meals nor ~ rmndenw pvi~Y read tc~' o~ the Tartan ~ arena. 622 rstained ErnrterMa! Process tnc. in Augus'~ 2003 #o arm ~; ?~ ir-- ~t the~art~ be srerta ~ and e~ ~ arm wad 6 was '~ ~ dove nat rrwet a o~ the ~~. t. sit ~ ~ ire r-~sarl-. t~ ~t~e awl ~t, d,~, ~ 1 Poi hoary! re~orrtrrreraded 1~ ~ 822 the ~ of Btsver~s !~ the cunen# -roe sy at Tar#~n arena w a aa~ of ~'~,Oab. Tartsra ios ar+ene was in 1897 ark try y ~ ~ crf one m ~ (r~r~c ot'~} :pct ~- t urtd~' a trovsr ~ } ~1 ~ ~' ~ ~t ~,m,~y 400 apec~rs amd ~ y c~wrred her the cues c~1'°~ ahd ~ ara! sc~woi 822. Mr. lhlard v tkrree ~ ~~ ~ ~ sue' ~~ The ~ ~t ~ ~~~ ~~. ~;.~. i~ a r~, ..E~, k"~o'~i. 3 Urx~rll~e ~ Hussn~n ~~-' ~,1Wr,1i11~d ~ . c~auld w-tinancdatill amr~#ivs sft ~ ~ ~ ~' rrrcx+e ~~. hio, ~e rityl is that wcwld 'be 8idd~i~na1 ~ rr~ade the ~~• in add~icn ~o theme tlxuee options, lug. VI~~?d recottixnerrded four bid . '~. Use copper pig In p~oe a~ steel. 2. Use Annafl~c irtion ~ pie t~f in ~• 3. the tine for c4~'t~ ' rre~s soft slit 4. Inst~ ~ ort the si~d ~ bui~ ~ the Held. The jet pa~wers bo®rd d~+ec!!ed ~ ~ ~ P'e bid plans and ~~ fior both 'I arW 2. pornreN .bids were opar~ed by schori ~ 82'1 on Thurar~l, Jay 27. Attadted is a staff raeport pnP ~i ~ ~ ~t ~, 2808. N~, Vli~d ~ his ~ ~ the ~rt pt~rsra board ~ a-speed r ~n.~, ~ 7. . The'Tartan ioe arena boexa ~ ~ tip . ~,~ the a~~r. liVsu+a tts~t the law tisea bid for OpBan ~ jik T 3',QL~ Thb bow bid for ~Albeerrati~re 4 the car~vn systrrn ass ~ R+rrrra%bn fcr ,1377. It straub'bA rimed tiara H wes the appar~t bwbid ~ ~,T!"T. 8 the board's rpc~ornn~nddbn ~esed on Mr. VVand"s ~ that Hxrrris C. w~ not in tad ~ b~dde~: Comp did trot a of ~ P~ ~ ~ bid ~ a~rd~~, dbGelheY wed !heir of pro~sc>s t1~1 did°rrdt r ~e ~ r~ ~ P~~• Tla~ on estirna~ for the Rroje~ was~,OR)E) Or i80,Ot30 -Per' ' -Based On a #o~ project ~-for' a ~.w~ ~ ~ 1,: A ~s98~0~0 ~Or~!~I.OSts ~d ~15~f00~'#or cv~rr~wy~ the total pr+oiscx c:osat is i3'~~,~ ~ +~~~ ".~~"' 7' The brd cost for Alterra~e 4 d` ~a won sy~em 1$ S34e,~ ice, ~# 9.000 for ~~ t:osts and S75,v0~ ~ ~ r a ticatd oost vl` 3,1380 or $128;000 por' agency. FoNa a lengthy d ~ btr board. K fnxn tie cry afi ; tQ 1 trkl lb~r~ 4 at a bags sys6em ~ Tartan i~ a amd t~rrt ~ d~. done, t1~ti ;~,ppp a ~ Tien ioe a~ ~cpmmended mat the ex~ per 2 ~n ~ddi~ol'! ~D x'18 bfd 1 r«1~fr10 ffQ[11 ~VartB ~. i have also inc~ed ~ ot~y of 8 diced F~ebtusrY ~~ 20E~ from SoDtt Ward i c~ the ~ from. ~ arm ai~iency $~ ~'$ We11 ii8 ~ ~ Oaf GQEIr1le ~ fi0f eac~e ta# #17a bldd~ra. Re~omm tt ~ the reoomrnsrrdation of the Tarter ion arena. pa~srs board t~et ~- ~ motion ~# the bid be ae~isd to C+omr~ R ~t the ana9u~t of ~~ bid ~ 40 plus a 3~5~d oar~tingency account arid. went #o ~a ~ ~ 318i~0 ~S' a ic~N pt+c~ad post oe ,ors end ire, ee~ri a~ncy ooh shay r~ exceed ~~2g,0oo.. u,1on~.or ~.~,. en~o.ur.. '~~ ~' P STE~ENS E;~'C~1NF:t:RS 1~1 ~, 2005 ~II~~ ~~~ ~~ T+~m Aram 740 Ci~anway AV~E North C~tdsla, MN SSl~ Rr: 13id R,~lt: ~ Timm ~1cr~uc: ko Rialr F.quiprr~nt i:+Oplecaac~t O t]w~ Fi1e No. 6014 Deer (,~irperaKm ~ ~: On TtnrrsdsY,~7 ,„.,,~ 27},~ ~,5,,~ t e a~prr~wadLf~air #hc Tr~n Anna: Ice Yid Bak s saLf~"w' Ti1C ~R '' ~ i~f~i s~ ~~ ~" ~ ~~" I ~ t~it#k ~. Tl~ k~- fist ~) ~ l~ ~ 1oe~Od i» !!t. Pad. The ~~ie 1~tts tie 1 ~eivaed 4grn all siic tdd~xs. T!~ ~ iu ~ included. 1•:t~it~eer`s ~It~c Tee Ibis Cool Air (:amrn. C.B~ A~ Ciata~x . Y ~ +i -- ~ ~V W ~Y ~+, i~ - ~ "~ ~~ ~ ~ I ~M 1 1 +i ... Tom S~71. 75 ~.3~1 QtiO $~ 14 X364 18 . Alt. 4 ~99,70Q . _. ~ 3'h ?77 ~ 1Q0 _ ~4~ 413a No Bid Ah. ~ l 1 l ~;' No No Bid Ai#. b 1. 1Vo Nn Hid A~. 7 i~.~ W Na.d 1 Q~iA ~$1 Na Hid . Alt. 8 14400. Na No Bid $A.. . ~t1 No No Bic! T+oni.Alt. 4 ~Z714i1i1 ~3b3 ~ .~ ~3~9 00 X34 X455 ~0 No Bld Alt.9 S1. ~ $1 Sll No13id .~_ _.. .. AIt.1Q ~ tl ` S1 tf0~ $~! 1888 url~lon. 'tad • Ht~pR, WI 64018 T1 X18.861-498- :7l~I!0 ~ 9~c; 716-ABTA • www.~sr~~r.c~om ~: '~ ~ Da~r~~ Alt, 111~S-C~~mtp Ak 2 ~ d - ~ ~~ded.~ to flaw tic type. A)t. 3 dt7 - s1 ~ ~evr frc-m etrR ate~ct to cx~e; ~ t~tpc. Ak. 4 -- R ~ ;ate ~ t ion. A#. 8 - Provi~k arnaest o~ ~iad per, Alt. 9 - Add t wrry ~ n°~ Ah. 4 Ah. 1 a - R~PLoC poi r ~1 r~rn li~e+a ter aid r~+nm Rink 2. t~ ~n.~ ~~ ~poaoad. ~~c mead botv~oan ~ tlaa~s,>o~ ae tine ~a 1d~1 ha~at~e t~ # at tiid oompo~- Tt~e h~ ~c,ler tL~n~~, The a`t=~`~ ~ in ~ of 10 Mi a~l3nat~ prices t~f~r~ ~0'4~ ioth~a qc-1'?~ der, itclydna~ atfaettbo~~~i in s~ n~aodpep~o ham, hw~e~o . 'tom b~dtdec~nera# st~ac t#~hid a~.'~ejr t~da~g a 1®~ 15'K ~ ~ l~rs aa~t ar ~m~ion aq~ attd a IS to 23"K m khe +aaet ~ vaivea and The a~od and time. Labcer ~ la~ro ado ~Y iu~a~ed fly is 2~5. ' Thus cati~a vva~t p~p~ ~ ~ thdbide a~ ie baecd an l~a1 p1~ma, ~~ ~Va hw~ r~wl~ad the larve~c b~ rc~ the ~ Md ~ Rink Z ec snd find ne • tm ~ be r~rwamed , t5e bal. Rim Taa ~ uk, man te'i~xia.~ ift ~ 13181 I of ties ~oae pax to the bia tit wawa bar~a ~ at lit iir~c ~ c p~ ~~ ~ ~ ~ #hc :~ fl~ro Spvjocb c~e~lo~ad in ~~ ~ and iie~-Rac Pbc. A ~e ~ tt~iae xis plc i~ mc~aed. Vi-c ha;-a ~iew~od dsc low+eet ldd fvr' tl~ cocoa r~5n Ali ~#. $'am H~uris Cam aad fmd as wwrld a as ~ be odncrern~ nth the bhl. Hama alid not ~Ie p~q~on critKia zeap~ned ~ ~ 13181 ~ of tlye ~• 1~ t~ aat man icx ~1t p~r-jad ei~la~ tc- huts per. A comapiese ~t of rce:rlalc p is med. J~1t-~ 9~d - Tartan , ~~r~. ~2 ~~~~~ E~' 41Q' ~ t~6 00~t ~0~, .fir ~ ~ ~ ~' ~~ 'flea ~ d ~,a~d ~n p~ prig: ;~ tl~e' '~#e vd~a ~g i "~ w~c ~va~maod ~. Rp~w~ arc cug ~e~ ~. h~ - c~~iaia~ ~+am i~x asa cost 'Tle~ Aim tl~-~, ~~ of dtc , ~bwe 8~ ~o be bid mcro ~Y~ ~ ~ ~ ~ ~ a~ v~erp well vv ~e ~ wag. 3. water wont : m~~t~ae. Tha ac» ~toaimg to ' tQ ~ ~ ~~ 'fie ~vi~ ' bo oar-die ~~ a~~ta~desi~. 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F~ .' ~~;~ : '~ , ,~i ... ~.+ ,z~. ~~ '~ f 1M1!1i '+ ~~~ . , - ~ ~ ~~: ~~I~~'I~ _ ~ " .. _.. , - ~ ~ .. .. ...._ , . _ _ ~ .; , < - ,..... ,,_ .. ~ ~f ` ~ ~ . - _ -,~ ..': ~ - ~ . ,w.~uu • - ~ ~. ~~~ - - ~ - .. >i _ ~. ~ ~i ~ .. ~. - .. _. . it ,. ... i"~;~ .• , i. - ,- ~ - - . T. ~~ ' - - I - ~ II I .. ~,~ L i ~ ~ - i i ~rr I ~i` - _ . ' -, .. k • '~~~ ~ -- . - ~ . - ~ I - _. _ .. ~ _ t .. - ' ~ - ~ • - _ ~ _ - ~ I ,. - ~ .. Agenda Item #Kl MEMORANDUM TO: City Manager Richard Fursman FROM: Karen Guilfoile City Clerk RE: Alcohol and Tobacco Compliance Checks -Failures DATE: January 5, 2005 Introduction The city has completed the second round of alcohol and tobacco compliance checks for 2004. Each establishment was checked twice throughout the year. There were 11 alcohol failures and 7 tobacco failures, with one establishment failing both tobacco checks. In all instances, an employee failed the compliance check by selling alcohol or tobacco to an underage buyer and was issued a criminal complaint for that offence which has been or will be prosecuted. All establishments were notified by certified mail of the proposed civil penalty against them and were encouraged to attend the February 14, 2005, council meeting. Background While the city does not have specified fines for compliance failures, past practice has been to follow State guidelines of imposing a penalty of $500 for the first offense, $1,000 for the second offense, $2,000 if there is a third offense and then revocation or possible suspension of the license. When the city council began imposing compliance check penalties in 2000 they opted not to have a strict guideline for imposing penalties because some compliance failures are more severe and warrant stricter penalties. Some license holder's have expressed frustration with the civil portion of the penalty phase stating that they have provided training for staff, have become members of the Minnesota Licensed Beverage Association and have terminated employees that have sold to underage customers. A$er taking all safeguards and precautions, they are still fined a civil penalty. Recommendation Following past practice and criteria, it is recommended that the council impose the suggested fines attached; implement an incentive program that includes aone-time 5% discount on their annual license fee after remaining violation free for five consecutive years and a$er receiving a penalty and remaining violation free for five consecutive years the violation would be removed from their record. 2004 Compliance Check Failures Intoxicating Liquor, Off-Sale, On-Sale, Club On-Sale, Wine On-Sale and Cigarette Licenses Business License Holder Prior Failures and Action Current Cycle A=AlcohoUT=Tobacco Acapulco Mexican Restaurant A/2004 - $500 Applebee's Grill A/2004 - $500 Bleechers A/2000 - $500 A/2004 - $1,000 Chalet Lounge T/2002 Previous Owner A/2004 Current Owner $500 Chili's Restaurant A/2004 $500 Freedom Valu Center T/2004 - $250 Garrity's A/2004 - $500 Gulden's A/2004 - $500 Keller Lake Convenience T/2004 - $250 Les's Superette T/2004 - $250 Oasis Market/White Bear T/2003 A/2004 - $500 T/2004 - $500 Pond's at Battle Creek A/2004 - $500 Sinclair Station T/2004 2 Times - $750 Suzanne' Cuisine A/2002 - $500 A/2004 - $1,000 Zalloum, Inc. T/2004 - $250 A-1 Liquor A/2004 - $500 Agenda Item # K2 MEMORANDUM TO: City Manager Richard Fursman FROM: Karen Guilfoile City Clerk RE: Business Registration and Life/Safety Inspection Fee DATE: January 5, 2005 Tntrndnctinn The city has various businesses that are not required to be licensed by state statute or city ordinance. We also have several businesses that are required to be licensed by the state but not by the city. Due to this, there are many businesses that operate in the city that we are not aware of and, or, have no contact information for. At the same time, the Police and Fire Departments inspect or respond as needed or necessary to all businesses regardless of their license status. In preparation of the Life and Safety Inspection Program, staff is also proposing a Business Registration License (BRL) to assist us with the implementation of the program and to serve all business owner's efficiently. The BRL will also grant the city some enforcement authority as a license holder. The business registration application will register only businesses that are not currently licensed with the city and will include, but not be restricted to: emergency contacts, building ownership and rental information. The business information will be listed in the city data base and an annual license will be issued. The proposed fee is $35.00. The Life and Safety Inspection fee includes, but is not restricted to: fire and safety inspections, environmental issues, and hazardous materials. The structure inspection fees are as follows: Structures -less than 10,000 sq.ft. - $ 50.00 Structures - 10,000 - 50,000 sq.ft. - $100.00 Structures -more than 50,000 sq.$. - $150.00 Recommendation Approval is sought to begin a Business Registration Program and a Life and Safety Inspection Program with the aforementioned fees. Agenda Item # K3 MEMORANDUM TO: City Manager Richard Fursman FROM: Karen Guilfoile City Clerk RE: Late Fee Penalty for Business Licenses DATE: January 5, 2005 Currently, the city has no policy or ordinance in place that would permit staff to impose a penalty for failure to renew a business license on time. While the majority of the city's businesses are timely during the renewal process, there are those that are not. Staff is recommending approval of the following ordinance revision. Business owners will be notified of the revision and a penalty clause will added to all application and renewal forms. Businesses and Licensing Sec. 14-27. ^,r^~~~~° ^~~'°°°. Fee Amounts and Penalty for Late Application and Payment. Unless otherwise specifically or expressly provided, the amount of any license fee for any license issued by the city shall be imposed, set, established and fixed by the city council, by resolution, from time to time. When a licensee or permit holder fails to make application for a renewal or to pay the required fee on or before the due date, the city will impose a penalty of $25.00 or 10% of the license fee whichever is greater of the two. Agenda Item #K4 MEMORANDUM TO: City Manager Richard Fursman FROM: Karen Guilfoile City Clerk RE: Human Relations Commission (HRC) DATE: January 5, 2005 Introduction The Maplewood Human Relations Commission (HRC) was created by City Ordinance on April 18, 1968. It is aseven-member committee. Due to resignations and a geographical relocation the HRC is down to three members and currently is not meeting due to not having enough members for a quorum. Background The mission of the HRC, in partnership with the State Department of Human Rights, is to secure for all citizens equal opportunity in housing, employment, public accommodations, public services and education and to work consistently to improve the human relations climate of the community. The HRC is not charged with specific duties but sponsors and promotes activities for Maplewood residents that increase sensitivity and awareness of diversity in our community, advises the Mayor, city council and other city commissions of human relations issues and offers no-fault grievance mediation services to the residents of Maplewood. With the changing diversity of our city since the inception of the HRC in 1968, it is suggested that the mission and policies of the HRC be revaluated for efficiency and meeting residents needs. Staff will meet with other cities that have Commissions, with the State Department of Human Rights and the League of Minnesota Cities Human Rights Commission members for input and direction. A$er gathering information a presentation will be made to the city council for future goals and direction for the Maplewood HRC. Recommendation Council is requested to disband the HRC for six months and direct staff to examine the current mission statement and goals of the commission and to propose revision of them to better suit the current climate and diversity of our community. Agenda #K5 MEMORANDUM TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Public Works Building Addition-Conditional Use Permit and Design Review LOCATION: 1902 County Road B East DATE: January 28, 2005 INTRODUCTION Project Description Jeff Oertel, of Oertel Architects, has submitted plans on behalf of the Director of Public Works/City Engineer for the following additions and changes to the Maplewood Public Works Facility at 1902 County Road B: Construction of a 4,224-square-foot (total of both floors), two-story office addition to the northwest corner of the building. Construction of a 20,240-square-foot, one-story garage addition to the south side of the building. Construction of a 9,600-square-foot, 40-foot-tall fabric-domed sand/salt storage structure in the storage yard. ~ Resurfacing of the building entrance with aluminum facing to match the architectural detailing on the proposed additions. Construction of a holding pond at the south end of the storage yard. Relocation of the security fence and entrance gate at the north side of the storage yard to coincide with the placement of the proposed garage addition. Refer to the attachments. Reason for the Expansion The city has outgrown the public works facility. The existing facility is old and antiquated and does not meet the current needs of the public works department. In addition to the garage being too small for today's needs, it does not provide sufficient office space for the current employees. Currently, some equipment is stored outside of the building or in other city locations like the old Gladstone Fire Station on Clarence Street. The proposed expansion would enable the city to properly store equipment, as well as to provide the necessary environmental facilities needed for salt storage and handling. The proposed expansion is not intended to make way for additional city personnel and equipment (a concern of some residents), but to accommodate the existing needs of the city for better functionality and equipment storage. Requests Mr. Oertel is requesting approval of the following: A conditional use permit (CUP) revision for the expansion of a public facility. Architectural, site and landscape plans. The planning commission will review the CUP. The community design review board (CDRB) will review the design plans. BAC KG RO U N D August 25, 1977: The CDRB approved the plans for the public works facility. September 22, 1977: The city council approved a CUP for the public works facility and a fence height variance for the 10-foot-tall storage yard fence. November 17, 1977: The city council approved amendments to the municipal building and public utility facilities section of the comprehensive plan for the public works facility site. Council also amended the land use plan to change the classification to OS (open space) as they directed in the CUP approval. April 26, 2004: The city council authorized the funding for this project. October 25, 2004: The city council approved the hiring of the architect for this project. DISCUSSION CUP The proposed expansion proposal has already been authorized by the city council through the budget process. This expansion meets the requirements for this CUP revision. These changes would improve city operations and will reduce some of the activities currently taking place in the open storage yard. The proposed salt/sand storage structure will also benefit the environment by eliminating most of the salt runoff that is now occurring with the open salt/sand-mix pile. The construction of the holding pond at the south end of the site will also meet the city's goal of improving the stormwater management system on the site. This pond is part of the city hall campus water quality improvements approved recently by the city council as proposed by the city's environmental management specialist. Citizen Comments Three of the neighbors that replied to our survey raised concerns about traffic increase, whether their taxes would go up, the sense of spending for these improvements, and the sensibility of refacing the front entrance. 2 Traffic Increase: There will be no appreciable traffic increase resulting from this expansion. There will be construction traffic, of course. But after the addition is complete, there is only one additional employee anticipated to be hired in the next five years. Taxes: The city has budgeted for this expansion project in their annual capital improvements budgeting process. There would be no impact on taxes due to this project. Spending: As stated, the city council has budgeted for this project. Some residents questioned whether this expansion is needed and the spending justified. The city's public works operations are cramped and expansion is necessary to protect vehicles and extend the useful life of equipment. Salt Stora,,e~: The salt-storage structure is necessary to protect an expensive annual material the city needs for winter road-safety operations. It is also environmentally advantageous to prevent salt from leaching into the soil and ground water. Entryway Refacing: The refacing of the main entryway is to help tie the appearance of the existing building into the addition. Along with the building painting, it is a way the city can architecturally make the existing and proposed portions of the building compatible. CUP Summary This proposal is needed for the city to continue proper operations and to provide a useful work environment for many years to come. In the recommendation, staff is recommending the deletion of the original CUP conditions since they have all been met. We will add new conditions replacing them. Building Design and Site Considerations The proposed materials and colors are: Office addition-champagne-colored aluminum panels and tan wall panels. ~ Garage addition-tan colored precast concrete tip-up panels. Front entry refacing- champagne-colored aluminum panels. Existing building-to be painted tan to match the additions. Salt-storage structure-beige. The proposed design, materials and colors would be an improvement for this building. The painting of the existing building and the refacing of the front entry will create a uniform appearance tying the existing building in with the new construction. Landscaping The construction of the office addition would cause the removal of two evergreen trees that are adjacent to the proposed office addition. The applicant is proposing to add eight evergreens near the entrance drive to the main parking lot and prairie-grass plantings around the foundation of the office addition. The disturbed lawn areas would be resodded. The existing deciduous tree on the lawn west of the existing building would remain. 3 This amount of landscaping would be sufficient. The site is essentially hidden from view of the public so more elaborate landscaping is not warranted. Parking The proposed expansion would not require any additional parking spaces since only one more employee is anticipated in the foreseeable future. Based on the parking requirements in the city code, however, code would require 96 parking spaces-55 for the existing building and 41 more for the additional building area. There are presently 73 parking spaces on site-there are 69 spaces in the main parking lot and four to remain by the garage. These will easily accommodate the 33 employees at the public works facility as well as the few visitors that arrive at any given time. Police Comments Lieutenant Dave Kvam, of the Maplewood Police Department, reviewed this proposal and did not find any safety-related issues. Fire Marshal Comments Butch Gervais, the Maplewood Fire Marshal, had the following comments. The city should: Install afire-protection system for both the office and vehicle-storage areas. ~ Monitor all aspects of the fire protection system (per code). Install audible and visual devices to notify all persons in the building if the fire protection system is activated (per code). Provide a minimum of 20 feet of emergency access road to the building. Obtain all proper permits and display inspection cards on site during the construction. Building Official Comments Dave Fisher, the Maplewood Building Official, had the following comments: There must be handicap-accessible parking provided to meet requirements. ~ An elevator will be required. The buildings are required to be fire sprinklered to meet NFPA 13. ~ The building is required to meet 2000 IBC, 2000 IFC, 2000 IMC, NEC State Plumbing Code and the Minnesota State Building Code. ~ The existing boiler should be replaced because of the age and type of boiler. A second exit may be required out of the salt storage building. 4 COMMITTEE ACTIONS January 20, 2005: The planning commission recommended approval of the CUP, subject to the conditions recommended by staff. January 25, 2005: The community design review board recommended approval of the design plans. RECOMMENDATIONS A. Adopt the resolution on attachment 6 granting a conditional use permit revision for 1902 County Road B East for the expansion of the Maplewood Public Works Facility. Approval is based on the findings required by ordinance and subject to the following conditions (deletions are crossed out and additions are underlined): 1. All construction shall follow the plans date-stamped December 17, 2004. The director of community development may approve minor changes. 2. The proposed expansion of the facility outlined in this permit must be started within one year after city council approval or the permit shall end. The city council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This permit allows a waiver of the parking code to allow 23 fewer parking spaces than the code allows since there is adequate parking available for the existing use and the proposed expansion. 5 B. Approval of the plans date-stamped December 17, 2004. This approval is subject to the applicant and property owner complying with the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Comply with all requirements of the city engineer regarding grading, drainage, erosion control and utilities. The city engineer shall also review the design of the retention pond to prevent pollution that may result from the salt storage building. The city engineer should address if there is any existing salt contamination and if clean up is needed. 3. Any retaining walls over four feet tall shall be designed by a structural engineer and have a protective fence on top. Staff shall approve the retaining wall and fence design if used. 4. The proposed evergreen trees shall be at least six feet tall, balled and burlapped. 5. With any regrading of the storage yard, the yard edge must be set back at least 15 feet from the southerly lot line. 6. Provide handicap-parking spaces in accordance with the building official's requirements. 7. Comply with the requirements of the fire marshal as noted in the staff report. 8. The director of community development may approve minor changes to these plans. 9. The following building materials and colors are to be used: the Calwall light-panel system, scream-colored fire retardant fabric on the storage building, varied textured precast concrete tip-up panels on the maintenance building and a white colored overhead garage door. The architect shall provide a precast concrete tip-up sample for staff to approve other than the yellow sample that was provided at the CDRB meeting on January 25, 2005. 6 CITIZEN COMMENTS Staff surveyed the 68 surrounding property owners within 500 feet of this site for their comments. Of the seven replies, three were in favor, three were opposed and one had no comment. In favor ~ Improvements look fine & noise doesn't bother me that much. Everything is OK. (Donald Ridley, 1850 County Road B) I have no objection to the proposed plan. It appears well thought out including less noise for the neighborhood. (Cynthia Gjere, 1950 Craig Place) No problem with your plans, but would like to have trees trimmed as you promised in August. (Everett Yoch, 1971 Stanich Court) Opposed ~ I have been a resident of Maplewood for seven years and my property taxes have been raised almost $1,000 over the last three alone. If this project will raise my taxes even more, then I want nothing to do with it. No go! (Tony and Cindy Gulyash, 1985 Stanich Court) have lived in Maplewood for 45 years and remember when the public could vote on spending. That right has been taken away so I doubt if you have any interest in my opinion. I hope you do a betterjob on this than what was done on the city hall. (Gary Hoge and Margaret Revoir, 1990 Stanich Court) Refer to the letter from Jeff and Sue Rueber on Attachment 5. They have concerns about traffic and city spending. 7 REFERENCE SITE DESCRIPTION Site size: 7.57 acres Existing Use: Maplewood Public Works Facility SURROUNDING LAND USES North: Single Dwellings South: Gateway Trail and Goodrich Golf Course East: Single Dwellings West: Maplewood City Hall property and the back yards of single dwellings that front on County Road B PLANNING Land Use Plan Designation: G (government property) Zoning: F (farm residential) Criteria for CUP Aooroval Section 36-442(a) states that the city council may grant a CUP subject to the nine standards for approval noted in the resolution in attachment 6. APPLICATION DATE We received the complete application and plans for this proposal on December 17, 2004. State law requires that the city take action within 60 days of receiving complete applications for a proposal. City council action is required on this proposal by February 15, 2005 unless the applicant agrees to a time extension. p:sec14\public works addition 1-05 1. Location Map 2. Site Plan 3. Building Elevations 4. Letter of Request from Oertel Architects dated December 16, 2004 5. Letter from Jeff and Sue Rueber dated January 6, 2005 6. Resolution 7. Plans date-stamped December 17, 2004 (separate attachment) 8 LOCATION MAP "~ ::u~l~.~I`flt is Attachment 2 • ~ ~ > .~ #.~ ~r $ ~ ~~ n Q ~~ ~ ~~ ~~ i • . ~p10 I.. 1 I~~,._ ~:s 1.. II I ~ I. I F ~.::.. AI i { 1 "! i' a... i.. I ~ .• .:. it .f:: !1 k£1. :i ~' ~~ "`~ ~ ~ ~ ~ f~ ~ ~ ~r 11 . ~' °i i -~ ~ _• k,. ..'.•. ~~... ~i. rf ~~T ~.. :..Aa~i, %4 i . +,' . ' ' j r ~~ ., rah v~ a j~ (f 3 ~~IfI ~~~~a ~ ~ 12 . ,... ....~ a . ,. ~ ~ .., ~ ~ .. .. , , . ,. ~ .... RE: MAPLEWOOD PITBL~!C WORKS ~CPANS~ON CO1~DITIONAL I~ / Pt{TD APPLICATION COMMQNITY D~GN REVIEW BOARD API'LICAITON STATE~'is VT OF IlVTfiNDED USE- it is.the intent of the City of Maplewood Public Works Dep~arEment to expand their ~~S operations in order to meet the growing needs of the. community. The existing building was designed and built in 1978, ar~i, since this time the comnnunity's service ~~ have grown consideral~y. The bculding expansion project includes. a two story, 2„11Z square foot office expansion (footprint} to the west of the existir~ ofCce, and a 2U,24(f square foot one story vehi,rle stoxage expansion to the south. in addition to the building expansion, the master plan includes. selected site improvements, a retention pond, fencing and a salt storage budding. The provision of a retention end is consisber~t with the' qty's long range ,plans, except that there is one. pond proposed in lieu of three s=maller ponds. as indjicated on some of the City's record plaiuting doccum-nts. The provision of a single pond was .previously .reviewed and ~by~~• The salt building is proposed in order to help contain and prc~ect the stored salt mixturer which is curr+entiy covered with a tarp. The new salt st©ra~e structure will help control run-o!f from siorag1e of tl~ pile, as well as aYixi~g and Ioadir~g operations. The building is enclosed on three of four sides, with an open end (for access) facing the east. This eastern exposure is tI~ preferred orientation tca limit the effecEs from prevailing winds and storms. The salt structure proposed is a ban~I-vavited, rigid structural frame with a fabric cover. The fabric is flame-xesistar-t and comes in a limited number of colors. . COMI'T..iANCE WITH CRiTERiA . The proposed expansion will rat effect the use Qf the property, and there will be no signifiicant change in ~ m the scxrrouradir~g property. it is :presumed that there will be no depreciation of property values.- The normal operations on site will not 1313 ,y.,~ ,. .. ... Attachment 5 From: .bsfi+er ' ~~Y•coml Wit: 1'htasday, ,lamt~ery 06, 205 8:~ ~I To: Tom Ekstrand Su6jsct: Comments on the Bulgy ~ Proposal - PW Garage Tom, My wife Stu. and I are concerned about the .application to add additional c~onstructioa to the City. Hall Complex. The co~ena that I had spQlcen to you about the possible increa~ is tic on ~ already busy mad is only. a socondary concern. Our first concern is that in this time of budget issues that spending money ern some project that is cturently deemed not. in~ortaat for public safety. eve question the uge of fi ~s this project when '- could be used to reduce already-huge increases is property taxes far home ow~rs or used m laiarro additionaUnaoded policx offices that are part of public safety. . We could support the construction of on athlitiottai garage based on your eta that the sty is crowding itself out ofthe -old Ana. But ~eling taxpayers money to add a new two-spry buitc~ing when tha city sh+eady h~ space is a canaern. - The construction of a fabric-domed shvoture for salt and easel we don't understand why its needed. What does the Cast Benafi~s Analysis.{C$A} say that wa lase each yew baying it coverod versus not t~ovared versus tha cost of the feria-dome. But we think that biggest waste s~f taxpayer money is to refurbish the fivgt ~1ry to Bch the new additions. This is just:plaia, for lack a bet word, stupid. why would we fey tci rodo a building that embody but the eurployces sacs. We are a city, who an wo trying to impress? yVe stir most of these pmjocta as a waste of taxpayers money that we need in othar area tkf the. city...- .Please let us know if you have aay questions.. Sincerely, Jeff and Sue Rueber Please send our comments to the city council member and the mayor. Do you Yahoo!? ; . Yahoo! Mail -now with 250MB free storage. Learn more. ry;15 1/7/2005 . Attachment 6 CONDITIONAL USE PERMIT RESOLUTION REVISION WHEREAS, Jeff Oertel, of Oertel Architects, applied for a conditional use permit revision for the Maplewood Public Works Facility: WHEREAS, this permit applies to property located at 1902 County Road B East. The legal description is: SECTION 14 TOWN 29 RANGE 22 PART NWLY OF SOO LINE RR R/W OF FOL; EX E 196 FTOFN283FT;THEW256FTOFNE1/4OFNW1/4&PARTLYINGEOFW256 FT OF N 300 FT OF W 10.55 ACRES OF PART OF SD 1/4 1/4 (SUBJ TO RD) IN SEC 14 TN 29 RN 22 WHEREAS, the history of this conditional use permit is as follows: On January 20, 2005, the planning commission held a public hearing and recommended that the city council approve this permit. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations of the city staff. 2. On February 14, 2005, the city council reviewed this proposal. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above- described conditional use permit based on the building and site plans. The city approved this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 16 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (deletions are crossed out and additions are underlined): (~r~mnlionno ~nii+h +ho nr~mmi inifi~ r+ocirvn ro~ii o~ni hr~o rr+ ronr~mmonr+o+ir~nc ~ Onn,.,n+Yrr^~~iol r,f +ho r+roinorvo nlon h~i +ho Cho mco~i_\A/ochinrv+r~n NAo+rr~ \A/o+o rchor+ ~t~rki-FG~ C+~ff ~nnrn~i~l of orncinn nnn+rnl mo~ci iroc +n nrovon+ r+n~nmc+ro~m c or+imon+ r+~m~rvo AmonrJmon+ of +ho I~nr+ i ico con+inn of +ho nmm~rohoncivo nl~n +n ~n (lnon C no no r+ocirvn o+ir~n fr~r +ho nrr~nr~c or+ ci+o a 4monr+mon+ r,f +ho NAi inininol Conili+ioc con+ir~n ref +ho nr~mnroh onci~io nlon +n roflon+ +ho ni irron+ nrnnnc~l 1. All construction shall follow the plans date-stamped December 17, 2004. The director of community development may approve minor changes. 2. The proposed expansion of the facility outlined in this permit must be started within one year after city council approval or the permit shall end. The city council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This permit allows a waiver of the parking code to allow 23 fewer parking spaces than the code allows since there is adequate parking available for the existing use and the proposed expansion. The Maplewood City Council adopted this resolution on February 14, 2005. 17 AGENDA ITEM K-6 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works/City Engineer SUBJECT: Public Works Building Addition, City Project 03-19: Approve Additional Funding and Adjust Project Budget DATE: February 8, 2005 Introduction The 2005 Budget includes an allocation within the Fleet Maintenance fund for expansion of the Public Works Building. The proposed project as currently planned is over budget. A request for additional funding and a revision to the budget is recommended. Background The city's Public Works staff is housed at 1902 County Road B East. The building was constructed in 1976 and is currently used by the Public Works Maintenance personnel for offices, equipment storage and vehicle maintenance. In April 2004, the Engineering Division relocated to the upper floor where office areas were leased to the Ramsey Washington Metro Watershed District until March 2004. A mezzanine area exists for records storage. The city's equipment and storage needs have expanded greatly in the 27 years since this building opened. Additionally, in 1996 the city agreed to transfer management and ownership of the water system, including water towers to St. Paul Regional Water Services (SPRWS). Maintenance staff had previously used the lower levels of the water towers for storage areas. With the addition of the new Fire Station #2 on Clarence Street, the old Gladstone Fire Station was made available for storage, although this building has been sold and needs to be vacated. Finally, the extent of equipment used for maintenance of the city's infrastructure has nearly doubled, including some specialty equipment that needs internal warm storage to maintain service life. The need for expansion of the storage area within the Public Works Building is significant. Budget Impact This expansion has been financially planned for many years. The Fleet Management fund is financed by charges to equipment users. These charges have included a small surcharge over the past years for the necessary space and anticipated expansion. A majority of the necessary funds are available for this construction. The planning process for space needs was completed in 2003, and was adjusted in 2004 as the engineering staff relocated to the office area. Construction was estimated in April 2004 at $2.05 million and should be completed in 2005. The original estimate of the expansion needs in the mid-1990s was estimated at $1.5 million. The space needs study indicated that a number of additional improvements were warranted and were approved by the Council on April 26, 2004 to be included in the project. The added improvement cost of $550,000 ($2.05 million - $1.5 million) included an allocation for an elevator ($100,000), an upgrade to the boiler ($100,000), and an upgrade to bring the office area restrooms to code ($50,000). These three items were not anticipated in the original expansion plans but were needed to bring the building up to code. The remaining $300,000 ($550,000 - $250,000) provided an expansion of space to accommodate needs over the next 20 years. The budget for the project was accomplished by selling a $700,000 general obligation bond, plus an allocation of $1,350,000 from the Fleet Management budget, funds that had been planned for many years and were available. These funds are available to accomplish the project in 2005. Various approvals have been received from the Planning Commission and Community Design Review Board to accomplish the project. Final budget approval is required. City Council Agenda Background Public Works Building Expansion February 8, 2005 Page Two Funding Plan The current plans discovered a number of unanticipated items that have increased the budget: Existing vehicle storage space air handling does not meet code: $ 50,000 2nd Floor Office Area rough-in for future space: $ 50,000 Additional Office area Men's Toilet need (16 males to one toilet): $ 10,000 New Entrance to Public Works Office area: $ 10,000 Building Finish to avoid need for future painting/maintenance: $ 30,000 Contingency Allocation 50 000 TOTAL NEW EXPENSES: $200,000 Each of these items was not anticipated in the original budget. The original estimate included an allocation for unanticipated expenses; however, the biggest impact on this unanticipated expense has been the fact that steel prices are 20-30% higher than in April 2004 and remain extremely volatile. The added steel expense of $125,000 has used the entire contingency account for unanticipated expenses. Site improvements are also required at the Public Works Building and are planned to be included in the building project. These improvements include the addition of a structure to house the City's salt storage. Current regulations do not require internal housing of the road salt used for winter maintenance; however, monitoring of the runoff impacts is necessary. Impacts to the ponding area between City Hall and the Community Center have not been significant but have a high potential for future problems. A structure located within the yard area is planned as part of an environmental improvement to be funded with the Environmental Utility Fund (EUF). This expenditure was originally planned as part of the Environmental Utility Funding plan but was removed as the EUF Fund was short of funds in 2004. The expenditure for the sand/salt storage building was originally estimated to be $400,000. The current proposal would allow a structure with a fabric roof to be built for $100,000 as part of this project. Budget Adjustment Additional funds of $100,000 from the EUF and $200,000 from the Fleet Management Fund are proposed. Following are options for providing these allocations: EUF: The $100,000 amount is equal to the proposed end of year fund balance in the 2005 EUF Budget. It is anticipated that the 2005 expenditures will be $20,000 - $25,000 less than anticipated in the fees for service and employee expenses category (due to a short-term reduction in workers in the Public Works area). This makes the end of year fund balance at $20,000. The 2005 budget included a large increase in the fee. The 2006 rate will likely cover all expenses without an increase in the fee due to the repayment of the 2004 shortfall. The anticipated 2006 fund balance should return to normal. Fleet Management Fund: The proposed $200,000 expenditure is also available in the cash balance within the fund. This fund balance is kept available for future equipment replacements. Since the fund is supported by charges to other accounts, a reduction in fund balance would need to be replaced with increased charges to these other accounts which, if not revised, would result in a need for a levy increase. If not off-set, the $200,000 expenditure would require a $136,000 levy increase. This is not recommended. Following are a number of options for consideration in management of this fund to avoid the levy increase: City Council Agenda Background Public Works Building Expansion February 8, 2005 Page Three o Option #1: Approve the additional project budget increase of $200,000 and increase the general fund levy by $136,000. The remaining charge of $64,000 would be allocated to other funds. This is not recommended. o Option #2: Decrease the project budget by $200,000 by eliminating the proposed expenditures that have increased the overall project. This would include the elimination of bringing the existing building up to code for the air handling system (a cost that the City will have to incur at some point in the near future; elimination of the second floor storage area (a space that will likely be needed within 5-6 years and will cost 30% to 50% more than as part of this project); elimination of the additional toilet and the entrance improvements; and elimination of the upgraded finish that will add maintenance costs in the future. This is not recommended as the expenditures will all be required in the next 5-8 years and will be more expensive than accomplishing now. o Option #3: (Recommended Option - as most feasible) Approve the additional project budget increase of $200,000 and delay a number of capital expenditures to maintain the Fleet Management Fund balance: Delay the replacement of the street sweeper scheduled for 2006 to 2007. This sweeper is not experiencing any breakdowns and should remain functional. Delay the replacement of the water tank truck used for flooding ice rinks from 2007 to 2009. While this truck is old, it remains serviceable and is used only minimal hours during the year. Delay the replacement of the second street sweeper scheduled for 2008 to 2009. This sweeper is not experiencing any breakdowns and should remain functional. Delay the replacement of the Wheel Loader scheduled for 2009 to 2010. This piece of equipment is showing minimal age and should reasonably last for an additional year without major loss of trade-in investment value or the need for extensive maintenance repair. o Option #4: Approve the additional project budget increase of $200,000, which results in an impact to the general levy of $136,000. Dedicate a portion of the Homestead Value Credit, which is expected to be available from the State of Minnesota and was not included in the budget. The Homestead Value Credit is expected to be $330,000, of which only $50,000 has been allocated to staff raises. This option is also available; however, the additional funds are not currently secured and can be used for other purposes. Recommendation It is recommended that the City Council approve an additional $100,000 from the Environmental Utility Fund and $200,000 from the Fleet Management Fund to expand the Public Works Building project budget; direct the Finance Director to transfer the $300,000 into the project fund and to implement Option #3 as recommended by the Public Works Director for management of the Fleet Management Fund. RCA AGENDA ITEM K-7 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: Environmental Utility Fund -Approve Agreement with SEH for Purchase of Storm Water Management Portal DATE: February 7, 2005 Introduction The City is required to report on storm water activities as part of our Storm Water Permit. A software program has been developed by SEH, one of our engineering consultants, that will assist the staff with the necessary tasks required by the permit. Approval of an agreement with SEH for the purchase of the program is recommended. Background On March 15, 2003, the City of Maplewood submitted a permit to the Minnesota Pollution Control Agency for operation of our storm water system. Included with that permit was a program that proposed numerous tasks that must be performed annually to continue in good standing. Each year a report is required on progress on each of the tasks. SEH has developed a program that will be tailored to the specific Maplewood Storm Water Management program. The program is a software operation that is housed on the SEH mainframe computer and accessed by the City through the Internet. The software setup is called a "portal." The proposed program would allow 10 staff members to access the program, record activities, receive reminders on scheduled tasks, and provide a format for preparation of the annual report. The program is currently coordinated through the engineering staff and Dewey Konekwo, the environmental coordinator. Budget Impact The cost of this program includes a $1,750.00 one-time fee for setup of the Maplewood program, along with an on-going monthly charge of $245.00. The 2005 expense would total $4,690.00 and would be paid from the environmental utility fund. Services for implementation of programs were included as a line item within the Environmental Utility Fund. Attached is an agreement with SEH for the Storm Water Portal. Approval is recommended. Recommendation It is recommended that the City Council approve the agreement with SEH, Inc. for the purchase of the Storm Water Management Portal and authorize the Mayor and Manager to sign the agreement for on-going service. RCA Attachments: SEH Proposed Agreement for Storm Water Portal This Agreement is made between Short Elliott Hendrickson, Inc. (SEH, Inc.) and The City of'Maplewood, Minnesota Hereafter referred to as the ("Client") on February 15t", 2005. In consideration of Client retaining SEH, Inc. to provide and maintain the SEH Client Portal Services, it is agreed as follows: 1. Compensation and Term Client hereby retains SEH, Inc. and SEH, Inc. hereby agrees to provide and maintain the SEH Client Portal Services. These services will be delivered via the Internet and will be defined in the following paragraphs and addendums. The Client agrees to pay SEH, Inc. the amount listed in Service Addendum 1 attached at the end of this statement. 2. Providing Service The SEH Client Portal Service will provide the Client with the means to access all contracted services using their web browser_and the Internet. The tyke of service(s) that this agreement covers is listed in Service Addendum 1 attached at the end of this agreement. This agreement does not include the Client's connection to the Internet. Technical Application Support (TAS) is defined as providing assistance on how to use the application from a technology perspective within the web browser. i.e. The end user of the application does not understand how to move from one page to the next. TAS will respond to a request on how to do that. The service also includes: ~• TAS for Client provided via a "Request Technical Help" link on the start page. ,• TAS for clients s~administrators provided by phone and direct email. .. Archival of databases upon request and not to exceed once each month. .. Any upgrades developed during the Agreement. 3. Providing Support SEH, Inc. will provide up to four (4• hours of TAS per month during the duration of this Agreement. Additional TAS_will be billed at the rate of $75/hour that will be billed in fifteen (15) minute increments. Training sessions can be substituted for a month's TAS work twice each calendar year. This substitution is limited to four (4) hours of training time. Additional time and expenses in order to carry out a training session will be negotiated in a separate contract. 4, Service Level The SEH Client Portal Service will be available and work>ll~ 99.9% of the tune between the hours of 7:00 AM and 7:00 PM Monda. t~gh Friday, excluding national holidays' (Availability The SEH Client Portal Service will also be available at other times but will not be eligible for Credits as described in Section S labeled Credits below. 5, Credits In the event that there is a lack of Availability, SEH, Inc. will credit the monthly service charge for the Service as calculated below and as measured twee four (24 hours per day in a calendar month, with the maximum credit not to exceed the monthly service char ~e for the affected month: Service availability Credit 99.9°% and above No Credit 98.0°,% ul~ to 999°,% 10°~b 95.0°,~® ula tc> 98.0°,~® 25°~b 90.0°,'m up tc> 95.0°,'m 50°~b Below 90.0°i® 100°,~® In order for the Client to receive a credit on its account the Client must request such credit within ten (10}business dam after it experienced a lack c>f Availability. The Client must request credit by sending an electronic mail. message tc> creditrequest ~sehinc.cc>m. Pc>r security reasons, the body c>f~ths IneSSat;e must contain the Client's invoice number as shown on it`s invoice. the dates and times of the unavailability of the Service. and such other client identification requested by SEH, Inc. Credits will usuall.~pplied within sixty (60ws of the Client's credit request. Credit to the Client's account shall be its sole and exclusive remedy in the event that there is no Availa~bilit~ 6. Credit Restrictions Credit shall not be provided to Client in the event that it. experiences a lack of Availability resultin from i) scheduled maintenance as posted from time to time on the portal site. ii Client's behavior or the performance or failure of its elc uipment. facilities or applications. or (iii) circumstances beyond SEH, Inc. reasonable control. illcludulg, without lnziitation, acts of an~~overnmental body, war, insurrection, sabotage, embargo, fire. flood. strike or other labor disturbance, interruption of ar delay in transportation, unavailability of interruption or delay in telecomzntulications or third party services (including DNS propagation, failure of third party software or hardware ar inability to obtain raw materials, supplies. or power used in or equipment needed for provision of Client's Service. 7. Ownership of System and Data Client acknowledges that all program files are the sole ownership of SEH, Inc. and SEH, Inc. acknowledges that all Client provided data is the sole ownership of Client. SEH, Inc. reserves the right to download the database files for maintenance and backup purposes. 8. Use of System SEH, Inc. grants Client limited use of the administrative portion of their system by a limited number Client employees. Client is not authorized to give other organizations access to the system or otherwise share the system with anyone outside the Client organization. SEH, Inc. reserve the right to cancel service if this is not observed. 9. Confidentiality of Agreement SEH, Inc. recognizes and acknowledges that this Agreement creates a confidential relationship between SEH, Inc. and Client and that information concerning Client's business affairs is confidential in nature. All such information concerning Client is hereinafter collectively referred to as "Confidential Information." 10. Non-Disclosure SEH, Inc. agrees that, except as directed by Client, it will not at any time during or after the term of this Agreement disclose any Confidential Information to any person whatsoever and that upon the termination of this Agreement it will turn over to Client database files, documents, papers, and other matter in its possession or control that relate to Client. 1_l. Referrals SEH, Inc. shall extend this Agreement without additional charge to Client by one month for every referral that Client provides SEH, Inc., provided that the referral signs cone-year contract. Extension of this Agreement will be provided to Client in a written statement if the referral signs cone-year contract. 12. Termination and Extension This agreement maybe terminated at any time, for any reason by mutual agreement of the parties, or by the Client upon thirty (30) days prior written notice to SEH, Inc. Negotiations for an extension of this agreement if mutually requested, will be completed at least thirty (30) days prior to the expiration date of this Agreement. 13. Permits & Licenses SEH, Inc. shall, at its expense procure all licenses and permits which are required to lawfully render the services and agree to comply with all the status, ordinances and regulations which are applicable to the conduct of its services hereunder. 1. Indemnification (a) Indemnification of the Client SEH, Inc. agrees to indemnify and hold the Client and its board members, officers and employees harmless from any liability (including reasonable attorney's fees and costs) imposed against the Client by reason of the negligent actions or omissions of SEH, Inc. or its employees in performing its services specified in this Agreement. (b) Indemnification of SEH, Inc. The Client agrees to indemnify and hold SEH, Inc. harmless from any liability (including reasonable attorney's fees and costs) imposed against SEH, Inc. by reason of the negligent actions or omissions of the Client or its employees in performing its services specified in the Agreement. 15. Choice of Law This Agreement shall be executed in connection herewith shall be construed and governed by the laws of the State of Minnesota and shall be binding upon and inure to the benefit of the parties hereto. The parties agree to submit to the jurisdiction of the courts within the State of Minnesota. 16. Remedies for Breach If either parry breaches the above agreement, the offended party shall have the right to apply to a court of competent jurisdiction for an injunction to restrain the offending party from employing such employee and for an order to enforce the terms of this section so breached. 17. Termination If one party (offending party) breaches one or more obligations hereunder, the other party (offended party) shall give the offending party notice which shall specify the nature of the breach. The offending party shall then have 30 days from the receipt of such notice to remedy the breach for which such notice has been given. If at the end of such 30 day period, the Offending party has not cured the breach, the Offended party may thereupon terminate this Agreement by giving the offending party a written notice of termination and at the expiration of the 14th day following the delivery of such notice, the agreement shall be deemed to be terminated and the offended parry shall be relieved from further performance of its obligations hereunder. A. Termination by SEH, Inc. Not withstanding the previous section, SEH, Inc. may terminate this agreement upon 30 days prior written notice if the Client fails to pay SEH, Inc. in accordance with the provisions of above agreement. B. Termination by Client Client may terminate this agreement when it determines that termination is in the best interests of the Client by giving SEH, Inc. 30 days written notice of the termination. If the agreement is terminated per this section, SEH, Inc. shall be paid its fee for all services rendered to date of termination. 18. Severability Clause If a court holds any part, term or provision of the Agreement to by unenforceable, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if this Agreement did not contain the particular part, term or provision. The parties agree that any agreement by the Client to indemnify shall be construed to be enforceable to the maximum extent allowed by law. 19. Headings The headings that appear in this agreement have been inserted for the purpose of convenience and ready reference. They are not intended to and shall not be deemed to define, limit or extend the scope or intent of any provision thereof. 20. The Client's Authority The Client represents and warrants to SEH, Inc. that the Client has the requisite power and authority to enter into and perform the terms of this agreement and that the Client has done and will continue to do all things necessary so that this agreement will be valid, binding and legally enforceable upon the Client. 21. Assignments This Agreement is not assignable by either party without the prior written consent of the other party, except for an assignment by either party to a parent or a controlled subsidiary or that party. 22. Limitation of Claims Claims of either party against the other not presented to the other party in writing within one year of the date or the time allowed in the applicable statute of limitations whichever is longer 23. Consequential Damages The parties agree that in no case shall SEH, Inc. or the Client be liable for any loss of business, consequential or indirect damages. 24. Entire Agreement and Notice This Agreement contains the entire understanding of the parties and may not be amended without the specific written consent of both parties. Any notice given under this Agreement shall be sufficient if it is in writing and if sent by certified or registered mail. IN WITNESS WHEREOF, The Client and SEH, Inc. have duly executed this Agreement as of the day and year first above written. Accepted and approved by this daV of , 2005. City of Maplewood, Minnesota SEH, Inc. 8i~nature Date Si~,nature Date Print Name Print Name SERVICE ADDENDUM 1 FOR SEH CLIENT PORTAL SERVICES This Service Addendum is made between Short Elliott Hendrickson, Inc. (SEH, Inc.) and The City of'Maplewood, Minnesota Hereafter referred to as the ("Client") on February 15t", 2005 In consideration of Client retaining SEH, Inc. to provide and maintain the SEH Client Portal Services, it is agreed as follows: Compensation and Term Service Start Date Duration Compensation Stormwater Portlet Access February 15, 2005 Twelve (12) months $245.00/month The client will be subject to a one-time initiation fee to be charged for data conversion, plan consulting, associated data entry, and other related tasks to making the plan operational. This one-time, initial fee is $1,750.00, and will be added to the first month's invoice. The total first year cost of the application will be $4,690 ($1750 + 12 months x $245/mo.). If the client elects to renew this contract at the end of the lit year, the 2°d year annual cost will be $2,940 (12 months x $245/mo.). The agreed upon compensation shall be paid by the Client to SEH, Inc. in equal monthly installments, commencing with the execution of the agreement. The initial payment due of $1,995 will include the initiation fee. This Agreement shall commence on the date stated above, and shall remain in effect for the duration of services specified above. AGENDA ITEM K-8 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: White Bear Avenue Improvements, City Project 02-21 -Approve Resolution of Support for Ramsey County Request for Federal Funding for I-694/White Bear Avenue Interchange Preliminary Assessment and Environmental Engineering DATE: February 7, 2005 Introduction The City and Ramsey County have been jointly working with the Minnesota Department of Transportation to program an improvement to the I-694/White Bear Avenue interchange for a project to be constructed in the 2009-2012 timeframe. A preliminary assessment of the improvement options and environmental engineering are required at this time to meet the desired timeframe. Ramsey County and Maplewood staff have been working with Representative McCollum's office to secure federal funding of $500,000 toward the cost of this task. A resolution of support for the Ramsey County request is recommended. Background The Metropolitan Council conducts a solicitation for projects to consider for funding with federal tax dollars funded by the Surface Transportation Program (STP), the Congestion Mitigation/Air Quality Program (CMAQ) and the Transportation Enhancements Program (TEP) of Title I of the reauthorized Transportation Equity Act for the 21St Century (TEA-21). In 2003, Ramsey County and Maplewood were selected as the top project in the reliever category of STP funding fora 2008-09 improvement of White Bear Avenue between Radatz and I-694. Combined with Ramsey County funding, over $9.0 million has been secured toward a total project of $29.0 million, which includes the interchange project. Preliminary discussions with MnDOT indicate a possible funding authorization toward the interchange in 2009 to 2012. All total, this is $29.0 million in improvements that are being contemplated for this corridor in the next 5-8 years. The Maplewood share of this major initiative is expected to be less than $1.0 million. The city involvement in the transportation studies, however, involves significant transportation engineering fees. These costs are eligible for reimbursement from the city's Municipal State Aid account. The current tasks are needed to help secure the necessary funding. A dedication of $500,000 of federal funds will provide about 80% of the costs of this next phase of studies over the next 2 years. The remaining $100,000 will likely be split on a 50-50 basis between Ramsey County and Maplewood, although we are also pursuing funds from MnDOT. Budget Impact The cost of adopting this resolution includes support for continuing the project. To date, the Council has authorized $150,000 toward the estimated $1,000,000 in costs anticipated toward this improvement. This action does not authorize additional funds, but implies that the City will be supportive of continuing the on-going funding arrangements to be continued with Ramsey County and MnDOT. Approval of the resolution is recommended. Recommendation It is recommended that the City Council adopt the attached resolution approving support for Ramsey County in requesting federal funding for the I-694/White Bear Avenue interchange project to cover a preliminary assessment of options and environmental engineering. RCA Attachments: Resolution of Support RESOLUTION CITY OF MAPLEWOOD I-694 AT WHITE BEAR AVENUE SUPPORT OF RAMSEY COUNTY REQUEST FOR FEDERAL FUNDS WHEREAS, The City of Maplewood Council has adopted a comprehensive transportation plan for the Maplewood Mall Area Transportation Improvements, and WHEREAS, the Maplewood Mall Area Transportation System provides regional traffic services for the Northeast Metropolitan area, and WHEREAS, The White Bear Avenue Corridor between Beam Avenue and Buerkle Road is in need of substantial improvement, including replacement and expansion to meet mobility and congestion relief goals of the region that includes an expansion to the I-694/White Bear Avenue Interchange, and, WHEREAS, The City of Maplewood and the County of Ramsey have identified the need for improvement of the I-694/White Bear Avenue Interchange and the next identified task is to provide a preliminary assessment of improvement options to an interchange project along with the necessary environmental engineering analysis for the Corridor, and, WHEREAS, The County of Ramsey is proposing to request federal funding to assist with this necessary task of preliminary assessment and environmental engineering. NOW THEREFORE, BE IT RESOLVED: That the City Council of the City of Maplewood does hereby endorse the request for federal funding by Ramsey County for federal funding for the I-694/White Bear Avenue Interchange Improvement Project and encourages all parties to act favorably on the request for funding. Approved this 14~ day of February 2005 AGENDA ITEM K-9 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Pubic Works Director/City Engineer Chris Cavett, Assistant City Engineer SUBJECT: Resolution Establishing an Urban District and Speed Zone for Holloway Avenue between McKnight Road and Century Avenue. DATE: February 7, 2005 Introduction The city council will consider a resolution authorizing the city engineer to pursue a speed limit change on Holloway Avenue, between McKnight Road and Century Avenue. Background Currently the speed limit on Holloway Avenue is 30 miles per hour between McKnight Road to just east of Sterling Street. From that location east of Sterling Street to Century Avenue, the speed limit is posted at 40 mph. In 2004, Holloway was upgraded and the jurisdiction of the roadway was transferred from Ramsey County to the cities of Maplewood and North St. Paul. Since the 2004 improvement of the roadway and the jurisdictional transfer there have been a number of requests from the public to address speed issues along Holloway. Holloway Avenue is on both Maplewood's and North St. Paul's state aid street system and is classified as a collector street. By statute, speed zones are approved by Mn/DOT and the Commissioner of Transportation and revisions to speed zones are typically approved through a speed study of the subject roadway. Communities have a limited authority to establish 30 mph speed zones in residential areas or on jurisdictional streets that are declared to be in an "urban district" due to building and driveway density. Minnesota State Statute 169.01 allows the jurisdictional agency to declare a segment of roadway an urban district, thus allowing the community to establish a 30 mph speed zone on that segment of roadway. As Maplewood and North St. Paul share joint jurisdiction of this roadway, it is necessary that both communities pass resolutions establishing the urban district. On December 6t", 2004, the North St. Paul city council adopted a similar resolution to establish an urban district on Holloway Avenue between McKnight Road and Century Avenue and to establish a 30 mile per hour speed zone along that segment of roadway. Discussion The speed traffic moves on a roadway is influenced more by the roadway design than by the posted speed limit. Holloway was recently resurfaced and is a smooth, wide and open roadway. To the driver's eye much of Holloway feels like a 40 mph road and signing it at 30 mph may not have a significant impact in reducing traffic speeds. More speed enforcement by Maplewood and North St. Paul Police will have some benefit at speed reduction. Agenda Background Holloway Avenue Speed Limit February 7, 2005 Page 2 To better address speed and safety concerns along Holloway Avenue over the long-term, both communities should explore other traffic calming methods. At this time, North St. Paul is considering all-way stops at two locations: 1St Street and Holloway, as well as at Margaret and Holloway. The all-way stops would provide some traffic calming benefit near the intersections. The intersection of 1St Street and Holloway, is also the location of a crosswalk to Maplewood Middle School and an all-way stop at that location would offer some safety benefits. An all-way stop at the Margaret Street intersection would have less benefit and is not warranted from a traffic control stand point. The addition of chokers, median islands and raised pedestrian crosswalks may be some other items worth pursuing in the future. Staff recommends revisiting the all-way stop issues on Holloway Avenue at the spring public hearing on stop signs. Budget Impact None at this time. Recommendation It is recommended that the city council approve the attached resolution establishing an Urban District Segment and Speed Zone on Holloway Avenue between McKnight Road and Century Avenue. It is recommended that the city council consider any all-way stop applications at the spring public hearing on stop signs. CMC Attachments: Resolution Establishing Urban District Segment and Speed Zone. Location Map RESOLUTION ESTABLISHING AN URBAN DISTRICT SEGMENT AND SPEED ZONE ON HOLLOWAY AVENUE BETWEEN MCKNIGHT ROAD AND CENTURY AVENUE WHEREAS, jurisdiction of Holloway Avenue, between McKnight Road and Century Avenue, (T.H. 120) was transferred from Ramsey County to the cities of Maplewood and North St. Paul as part of a County Road turn back in 2004, and WHEREAS, a 40 mph speed zone has existed east of Sterling Street prior to the roadway being turned over to the cities, and WHEREAS, the city council of Maplewood, jointly with the city council of North St. Paul, has determined that the above described segment meets the definition of an "urban district" as defined in Minnesota Statutes section 169.01, subdivision 59, and WHEREAS, under Minnesota Statute section 169.14, subdivision 5b, the governing body may by resolution declare the segment to be an urban district and may establish on the segment the speed limit for urban districts prescribed in subdivision 2, and; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the above described segment be declared an "urban district" and a 30 mile per hour speed limit be established and posted on said segment according to Minnesota Statute 169.14, subdivision 2, subpart 1. BE IT FURTHER RESOLVED, that the City Engineer is hereby authorized and directed to forward a certified copy of the Resolution to the Commissioner of Transportation a minimum of 10 days prior to changing the posted speed limit signs from 40 mph to 30 mph. Dated at Maplewood, Minnesota this 14t" day of February, 2005. Location Map Holloway Avenue, McKnight Road to Century Avenue Speed Limit Consideration Agenda #K10 MEMORANDUM TO: Richard Fursman, City Manager FROM: DuWayne Konewko, Environmental Management Specialist Butch Gervais, Fire Marshal SUBJ: Portable On-Demand Storage Unit (POD)/Roll-Off Containers - Proposed Ordinance Amendments DATE: February 1, 2005 BACKGROUND The City currently has no ordinance requirements that regulate the storage of on-demand storage units (POD) and roll-off containers (dumpsters) with respect to length of time (days). The City does, however, regulate the placement of these storage units and containers on residential properties. PODs and roll-off containers must be stored on an impervious surface. DISCUSSION City staff has received a number of complaints regarding the storage and length of time of storage for PODs and roll-off containers. Neighboring property owners consider the PODs and roll-off containers to be an eye-sore for the neighborhood. In addition, City staff has investigated a few of these complaints and discovered that some of these POD units have been stored in excess of two years on the same property and have not been moved. The City also realizes and understands that there is a need for these POD units and roll- off containers in conjunction with remodeling projects, moving, temporary storage, etc. In an attempt to balance the issues and concerns, staff is proposing to add language (subsections h and i) to Section 30-7, "Solid Waste Management, Unlawful disposal; location of containers for collection; disposal of inflammable or explosive materials". This language is to regulate the time that PODs and roll-off containers can be stored on residential properties. Staff is also suggesting language to provide a mechanism for an extension to the proposed language requirements. The City also has exempted the time requirement for storage of roll-off containers in conjunction with permitted activities. RECOMMENDATION Staff is recommending that we give the attached ordinance amendment a first reading on February 14, 2005 and conduct the second reading on February 28, 2005. The City Council meeting on February 28, 2005 would also serve as the public hearing for this item. Staff is proposing the following additions to Section 30-7: Section. 30-7 Unlawful disposal; location of containers for collection ~uortable on- demand storage units (PODs); roll-off containers; disposal of inflammable or explosive materials. (h) No property owner or person shall store on a residential propertyportable on- demand storage unit (POD) more than 60 days in any 12-month period starting with the day/date the POD is first moved on-site. All PODS must be stored on an impervious surface on the property. (An extension mawgranted by the Cites an additional 60 damprovided a tracking permit is first obtained from the Cites no case shall a POD be stored on a property more than 120 days in any 12-month period.) This provision applies to all residential properties including multi-family complexes. (i) Roll-off containers and/or any such container greater than 90 gallons in capacity except for a container that is for a construction project needing a building permit issued by the City, shall not be stored more than 30 consecutive days in any 12- month period starting with the date the roll-off is moved on-site. All roll-off containers must be stored on an impervious surface on the property. (An extension mawgranted by the City for an additional 30 damprovided a tracking permit is first obtained from the City. In no case shall a property owner or person keep such a container on a property more than the 60 days in any 12-month period.) This provision applies to all residential properties including multi-famil~plexes. Language that is underlined and bolded represents the proposed ordinance additions. Adopted by the Maplewood City Council on , 2005.