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HomeMy WebLinkAbout2013-07-23 CDRB Minutes July 23, 2013 Community Design Review Board Meeting Minutes 1 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JULY 23, 2013 1. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:01 p.m. 2. ROLL CALL Boardmember, Leo Burger Present Boardmember, Bill Kempe Absent Boardmember, Jason Lamers Absent Chairperson, Matt Ledvina Present Boardmember, Ananth Shankar Present Staff Present: Michael Martin, Planner 3. APPROVAL OF AGENDA Boardmember Shankar moved to approve the agenda as submitted. Seconded by Boardmember Burger. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Shankar moved to approve the June 25, 2013, CDRB minutes as submitted. Seconded by Boardmember Burger. Ayes – All Motion passed. 5. UNFINISHED BUSINESS None 6. DESIGN REVIEW a. Design Review for building additions to the Police department at Maplewood City Hall, 1830 County Road B East. i. Planner, Mike Martin gave the report and answered questions for the building additions to the Police department at the Maplewood City Hall ii. Maplewood IT Director and Project Manager for the addition, Mychal Fowlds, answered questions of the board. iii. AIA, Project Manager, Laurence Koch with SEH, 3535 Vadnais Center Dr, St. Paul, 55110 answered questions of the commission. July 23, 2013 Community Design Review Board Meeting Minutes 2 Boardmember Shankar moved to approve the plans date-stamped July 11, 2013, for the proposed additions to Maplewood City Hall for the Police Department expansion. This approval includes a parking waiver for 74 fewer parking spaces than code requires since a) city hall has adequate parking available for its needs, b) there are no new employees proposed that would impact parking needs and, c) many employees have already relocated to 1902 County Road B which opens up several parking spaces at city hall. Approval is subject to the applicant complying with the following conditions: (additions are in bold and underlined). 1. The applicant shall meet all building code and fire code requirements and comply with all requirements as outlined in the engineering report dated July 15, 2013, by Jon Jarosch. 2. The applicant shall plant four trees preferable within the city hall campus if suitable locations can be found. As an alternative, they shall be planted in Maplewood parks, subject to the approval of the director of parks and recreation. 3. The applicant shall work with community development staff to incorporate elements of the adopted city hall campus plan into the police department additions. 4. A landscaping plan shall be submitted for staff approval detailing landscaping around all mechanical equipment. Chairperson Ledvina added a friendly amendment to add condition 4. Seconded by Boardmember Burger. Ayes – All The friendly amendment was approved by the motioner and seconder. The motion passed. b. Design Review for a reinforced-turf parking lot addition at the Bruentrup Farm, 2170 County Road D East. i. Planner, Mike Martin gave the report and answered questions of the board. ii. President of the Maplewood Historical Society, Bob Jensen addressed and answered questions of the board regarding the reinforced turf parking lot addition at Bruentrup Farm at 2170 County Road D East. Boardmember Shankar moved to approve the conditional use permit revision resolution for the Bruentrup Farm, located at 2170 County Road D East, to allow the addition of a 24-stall reinforced turf parking lot for overflow parking and a new sidewalk from the existing parking lot to the garage. Approval is based on the findings required by ordinance and subject to the following conditions: 1. All of the conditions of the existing conditional use permit approval, as required by the city council on July 27, 2009, shall remain in effect. 2. Minor revisions may be approved by staff. 3. Construction shall begin on the proposed turf parking lot within one year or this approval shall end. The city council may extend this approval for one additional year. July 23, 2013 Community Design Review Board Meeting Minutes 3 4. The city engineer, police chief and fire chief shall review the plans, as required by ordinance, before construction on the turf parking lot can begin. 5. Screening must be provided, as proposed, to buffer the proposed parking lot from the neighbor to the east. This screening shall be completed before the parking lot may be used, unless the applicant provides escrow to guarantee its completion. Escrow shall be, as is typically required, in the amount of 150 percent of the cost of installing the landscaping. Seconded by Boardmember Burger. Ayes – All The motion passed. 7. VISITOR PRESENTATIONS None 8. BOARD PRESENTATIONS None 9. STAFF PRESENTATIONS None 10. ADJOURNMENT The meeting was adjourned by Chairperson Ledvina at 6:44 p.m.