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HomeMy WebLinkAbout2013 06-24 City Council Meeting PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 24, 2013 City Hall, Council Chambers Meeting No. 11-13 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of June 10, 2013 City Council Workshop Minutes 2. Approval of June 10, 2013 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of Resolution Accepting a Donation to the Fire Department from Alerus Mortgage 3. Approval of Resolution Endorsing a Bonding Request for the East Metro Public Safety Training Facility 4. Conditional Use Permit Review – East Metro Public Safety Training Center, Located at Century Avenue South of Holloway Avenue 5. Approval of Joint Powers Agreement – Ramsey County Violent Crime Enforcement Team 6. Approval of Vehicle Storage and Auction Agreement with MidAmerica Auctions, Inc 7. Resolution Approving Final Payment and Acceptance of Project, Western Hills Area Street Improvements, City Project 10-14 8. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, TH 36/English Street Interchange Improvements, City Project 09-08 9. Approval of Resolution Adopting Support for Municipal Agreement Funding Application, County Road D Court Improvements, City Project 10-20 10. Gladstone Area Phase I Bid Package I Improvements, City Project 04-21 a. Resolution Directing Modification of Existing Construction Contract, Change Order No. 4 b. Resolution Approving Final Payment and Acceptance of Project 11. Resolution Approving Endorsing a Bonding Request for the Acquisition of Fish Creek H. PUBLIC HEARINGS None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Resolution Approving Endorsing a Line of Duty Death for Former Fire Marshall Robert Klaenhammer on December 24, 1967 2. Approval of a Resolution Identifying the Need for LCDA Funding and Authorizing an Application for Grant Funds – Maplewood Bowl Redevelopment Project K. AWARD OF BIDS 1. Gladstone Area Phase I Improvements, City Project 04-21, Approval of Purchase for Savanna Restoration Work L. VISITOR PRESENTATIONS None M. ADMINISTRATIVE PRESENTATIONS 1. Cancellation of the July 1, 2013 Council Manager Workshop N. COUNCIL PRESENTATIONS None O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. June 10, 2013 City Council Workshop Minutes 1 Item E1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, June 10, 2013 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:02 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Absent Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Mayor Rossbach moved to approve the agenda as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. Commission Candidate Interviews a. Heritage Preservation Commission The candidate was not available to attend the meeting at the scheduled time; therefore this item was moved to the end of the regular meeting agenda. E. NEW BUSINESS 1. Review of Proposed Maplewood Bowl Redevelopment and Gladstone Master Plan Planner Martin gave the staff report and answered questions of the council. Andrew Hughes, Project Manager from Sherman Associates addressed the council to give additional information and answer questions of the council. Beth Ulrich, Chairperson for the Housing and Economic Development Commission was present and addressed the council to give additional input from the commission and answered questions of the council. Assistant City Manager Ahl answered additional questions of the council. 2. Review of Draft 2014-2018 Capital Improvement Plan and Debt Analysis Finance Director Bauman gave the staff report and answered questions of the council. Assistant City Manager Ahl answered additional questions of the council. Packet Page Number 1 of 206 June 10, 2013 City Council Workshop Minutes 2 F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 6:21 p.m. Packet Page Number 2 of 206 June 10, 2013 City Council Meeting Minutes 1 Item E2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, June 10, 2013 Council Chambers, City Hall Meeting No. 10-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Rossbach. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present – arrived at 7:20 p.m. Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA N1. Living Streets Program N2. Park System Task Force Meetings N2. Business Breakfast N3. Free Stuff at the Curb Councilmember Koppen moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of May 13, 2013 City Council Workshop Minutes. Councilmember Juenemann moved to approve the May 13, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of May 13, 2013 City Council Meeting Minutes Councilmember Juenemann noted one change to the minutes; item J4, change contact to contract in the third motion. Councilmember Juenemann moved to approve the May 13, 2013 City Council Meeting Minutes as amended. Packet Page Number 3 of 206 June 10, 2013 City Council Meeting Minutes 2 Seconded by Councilmember Koppen Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Resolution in Remembrance of Gary Pearson Mayor Rossbach read the Resolution in Remembrance for Gary Pearson. Councilmember Juenemann moved to approve the Resolution in Remembrance of Gary Pearson. RESOLUTION 13-6-915 IN REMEMBRANCE OF COLLEAGUE AND FRIEND GARY PEARSON Gary Pearson served the City of Maplewood as a member of the Maplewood Housing and Redevelopment Authority since November 13, 1989, and the Maplewood Planning Commission since December 10, 1990. In his 23 years of service, Gary regularly gave of his time, expertise and good judgment as a planning commissioner and HRA member to improve the quality of our community, the City of Maplewood. Gary will always have our complete appreciation for the many years he contributed to the improvement of the city. Gary will be missed by us all. This Is In Remembrance of Gary Pearson by the Maplewood City Council on June 10, 2013 Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Resolution of Appreciation for Stephen Wensman – Planning Commission Mayor Rossbach read the Resolution of Appreciation for Stephen Wensman, Planning Commissioner. Councilmember Cardinal moved to approve the Resolution of Appreciation for Stephen Wensman, Planning Commissioner. RESOLUTION 13-6-916 JOINT RESOLUTION OF APPRECIATION WHEREAS, Stephen Wensman has been a member of the Maplewood Planning Commission since October 24, 2012 and has served faithfully in that capacity; and WHEREAS, Stephen has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and Packet Page Number 4 of 206 June 10, 2013 City Council Meeting Minutes 3 WHEREAS, the membership of the planning commission has appreciated the experience, insights and good judgment Stephen has provided; and WHEREAS, Stephen has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Stephen Wensman is hereby extended our gratitude and appreciation for his dedicated service. Passed by the Maplewood City Council on June 10, 2013 Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Resolution Approving Commission Appointments a. Heritage Preservation Commission b. Human Rights Commission Assistant City Manager Ahl gave the staff report. Councilmember Cardinal moved to approve the Resolution to Appoint Sarah Deeny to the Human Rights Commission. RESOLUTION 13-6-917 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Human Rights Commission - Sarah Deeny, term expires May 1, 2014 Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Rossbach moved to table reappointment of Richard Currie to the Heritage Preservation Commission until such time that he can be interviewed. Seconded by Councilmember Juenemann Ayes – All The motion passed. Councilmember Cave arrived at 7:20 p.m. G. CONSENT AGENDA Councilmember Juenemann requested agenda items G9-G10 be highlighted. Packet Page Number 5 of 206 June 10, 2013 City Council Meeting Minutes 4 Councilmember Juenemann moved to approve agenda items G1-G13. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 1,454,508.88 Checks # 89880 thru # 89932 dated 05/07/13 thru 05/14/13 $ 261,510.44 Disbursements via debits to checking account dated 05/06/13 thru 05/10/13 $ 316,150.55 Checks # 89933 thru # 89974 dated 05/21/13 $ 412,342.86 Disbursements via debits to checking account dated 05/13/31 thru 05/17/13 $ 327,004.85 Checks # 89975 thru # 90018 dated 05/17/13 thru 05/28/13 $ 254,735.97 Disbursements via debits to checking account dated 05/20/13 thru 05/24/13 $ 172,388.46 Checks # 90022 thru # 90053 dated 06/04/13 $ 362,969.00 Disbursements via debits to checking account dated 05/28/13 thru 05/31/13 $ 3,561,611.01 Total Accounts Payable PAYROLL $ 548,036.30 Payroll Checks and Direct Deposits dated 05/10/13 $ 868.78 Payroll Deduction check # 9989330 thru # 9989332 dates 05/10/13 $ 505,697.53 Payroll Checks and Direct Deposits dated 05/24/13 $ 1,092.09 Payroll Deduction check # 9989350 thru # 9989352 dated 05/24/13 $ 1,055,694.70 Total Payroll Packet Page Number 6 of 206 June 10, 2013 City Council Meeting Minutes 5 $ 4,617,305.71 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval to Maintain Statutory Tort Liability Limits Councilmember Juenemann moved to keep the election in place not to waive the monet ary limits on municipal tort liability established by Minnesota Statutes 466.04. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Resolution Authorizing Purchase of Insurance Agent Services Councilmember Juenemann moved to approve the Resolution to retain Arthur J. Gallagher and Company as insurance agent for the City of Maplewood at a cost of $12,000. RESOLUTION 13-6-918 BE IT RESOLVED THAT Arthur J. Gallagher and Company be re-appointed as the broker of record and insurance agent at a cost of $12,000 for the insurance year starting July 1, 2013 and continuing through June 30, 2014. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Resolution for a Temporary Gambling Permit for the White Bear Avenue Business Association Councilmember Juenemann moved to approve the Resolution for a temporary gambling permit for White Bear Avenue Business Association for the Ramsey County Fair, 2020 White Bear Avenue. RESOLUTION 13-6-919 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit is approved for White Bear Avenue Business Association to be used at the Ramsey County Fair, 2020 White Bear Avenue, Maplewood, MN from July 10 through July 14, 2013. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Packet Page Number 7 of 206 June 10, 2013 City Council Meeting Minutes 6 Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 3, Bartelmy-Meyer Area Street Improvements, City Project 11-14 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 3 for the Bartelmy-Meyer Area Street Improvements, City Project 11-14. RESOLUTION 13-6-920 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 11-14, CHANGE ORDER NO. 3 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 11-14, Bartelmy-Meyer Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 11-14, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 which is an increase of $18,000.00. The revised contract amount is $3,048,723.35. Adopted by the Maplewood City Council on this 10th day of June 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, Gladstone Area Phase I Bid Package 2 Improvements, City Project 04-21 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, for the Gladstone Phase 1 Bid Package 2 Improvements, City Project 04-21. RESOLUTION 13-6-921 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 04-21, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 04-21, Gladstone Area Phase I Bid Package 2 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and Packet Page Number 8 of 206 June 10, 2013 City Council Meeting Minutes 7 WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 04-21, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $14,477.10. The revised contract amount is $1,031,650.10. Adopted by the Maplewood City Council on this 10th day of June 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of Cooperative Agreement (PW 2013-11) with Ramsey County, Ramsey County Concrete Rehabilitation, City Project 13-02 Councilmember Juenemann moved to approve the Cooperative Agreement with Ramsey County for the Ramsey County Concrete Rehabilitation, City Project 13-02; and the Mayor and City Manager are authorized to sign the agreement signifying council approval. Minor revisions as approved by the City Attorney are authorized as needed for the agreement. Seconded by Councilmember Koppen Ayes – All The motion passed. 8. Approval to Purchase Robotic Total Station with GPS Ability Councilmember Juenemann moved to approve the Mayor and City Manager enter into a contract with Leica Geosystems, Inc. in the amount of $38,793.68 for the purchase of a robotic total station with GPS ability. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of Resolution Accepting Donation to Maplewood Nature Center Councilmember Juenemann gave the report. Councilmember Juenemann moved to approve the Resolution accepting the donation of nineteen pieces of art valued at $2,000 to the Maplewood Nature Center. RESOLUTION 13-6-922 WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of nineteen pieces of art to the Maplewood Nature Center. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Packet Page Number 9 of 206 June 10, 2013 City Council Meeting Minutes 8 Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Approval of Resolution Accepting Donation for a Park Bench for Hillside Park Parks and Recreation Director Konewko gave the staff report. Councilmember Juenemann moved to approve the Resolution accepting the donation from the family of Anna Hurd in the amount of $1,200 for a park bench at Hillside Park. RESOLUTION 13-6-923 WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of $1200.00 for a park bench at Hillside Park; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember Koppen Ayes – All The motion passed. 11. Authorize Waiver to Maplewood Purchasing Procedures to Allow for Contract Negotiation for Geranium Park Improvements Councilmember Juenemann moved to approve a one-time waiver to the City of Maplewood Purchasing Procedure to allow the City to follow Minnesota Statutes for contracts exceeding $25,000 but not $100,000 for the Geranium Park improvements. City staff will then negotiate final park improvements pricing and contract specifics and present that information to the City Council for final approval. Seconded by Councilmember Koppen Ayes – All The motion passed. 12. Approval of a Lawful Gambling Premise License for Oakdale Athletic Association at Gulden’s Restaurant Councilmember Juenemann moved to approve the Resolution for a Lawful Gambling Premise License for Oakdale Athletic Association to operate at Gulden’s Restaurant, 2999 Highway 61 N. RESOLUTION 13-6-924 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premise license for lawful gambling is approved for Oakdale Athletic Association to operate at Gulden’s Restaurant, located at 2999 Highway 61 N, Maplewood, MN. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. Packet Page Number 10 of 206 June 10, 2013 City Council Meeting Minutes 9 FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said license application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Koppen Ayes – All The motion passed. 13. Approval of Resolution for a Temporary Gambling Permit and Fee Waiver for MMFL Media Councilmember Juenemann moved to approve the Resolution for a Temporary Gambling Permit for MMFL Media for an event at the Dive Bar, 3035 White Bar Avenue on July 12, 2013; and waive the permit fee and the requirement that the organization be in existence for three consecutive years prior to the application. RESOLUTION 13-6-925 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary gambling permit is approved for MMFL Media, to be used at the Dive Bar, 3035 White Bear Ave, Maplewood, MN, on July 12, 2013 from 6:00 p.m. to 10:00 p.m. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS 1. Approval of Resolution Terminating the Joint Powers Agreement (JPA) with the City of North St. Paul for Recreational Services Parks and Recreation Director Konewko gave the staff report. Councilmember Koppen moved to approve the Resolution Terminating the Joint Powers Agreement with the City of North St. Paul for Recreation Services. Packet Page Number 11 of 206 June 10, 2013 City Council Meeting Minutes 10 RESOLUTION 13-6-926 RESOLUTION AUTHORIZING TERMINATION OF THE JOINT POWERS AGREEMENT (JPA) WITH THE CITY OF NORTH ST. PAUL FOR RECREATION SERVICES WHEREAS, on November 16, 2010 the City Council approved a Joint Powers Agreement with the City of North St. Paul for recreational services that went into effect on December 13, 2010; and WHEREAS, this agreement covered recreation programs and services in City Parks, the North St. Paul Community Center and also included representation at Park and Recreation Commission meetings, warming house attendants and beach staff; and WHEREAS, effective April 1, 2013 the City of North St. Paul entered into a lease with the School District for the Community Center. Consequently, the Community Center was no longer available to the City of Maplewood to program; and WHEREAS, subsequent discussion between the cities led to a decision to terminate the JPA; and NOW, THEREFORE, BE IT RESOLVED by the City Council, it hereby supports terminating the joint powers agreement between the North St. Paul and Maplewood for recreation programming effective upon North St. Paul Council taking similar action. ADOPTED this 10th day of June, 2013. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of Joint Powers Agreement Between the City of Maplewood and the City of North St. Paul for the Operation of Silver Lake Beach Parks and Recreation Director Konewko gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Joint Powers Agreement between the City of Maplewood and the City of North St. Paul for the Operation of Silver Lake Beach for a three year period beginning June 2013 and expiring August 2015. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Resolution Accepting Legislation Authorizing Tax Increment Financing District Provision on 3M Campus Assistant City Manager Ahl introduced Tom Denaway, Financial Analyst from Springsted and Mary Ippel, Bond Counsel from Briggs and Morgan. Mary Ippel addressed the council and gave the report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution accepting the legislation, Minnesota Laws, 2013, Chapter 143, Article 9, Section 21, which authorizes a Tax Increment Financing District and Provision for a Research and Development Facility on the 3M Campus. Packet Page Number 12 of 206 June 10, 2013 City Council Meeting Minutes 11 RESOLUTION 13-6-927 RESOLUTION OF THE CITY OF MAPLEWOOD APPROVING MINNESOTA LAWS, 2013 CHAPTER 143, ARTICLE 9, SECTION 21 WHEREAS, the 2013 session of the Minnesota Legislature passed and the Governor signed Minnesota Laws, 2013, Chapter 143, Article 9, Section 21 which authorizes the City of Maplewood to establish one or more tax increment financing districts within parcel 362922240002 in the City. WHEREAS, such legislation requires local approval in accordance with Minnesota Statute §645.021; and WHEREAS, the City of Maplewood desires the law to become effective; NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood that Minnesota Laws, 2013, Chapter 143, Article 9, Section 21 is hereby approved. BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to submit the appropriate certificate and a copy of this Resolution to the Secretary of State of the State of Minnesota. Dated: June 10, 2013 Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Resolution Calling Public Hearing to Modify Development Program and Establish TIF District No. 1-12 for Research and Development Facility on 3M Campus Assistant City Manager Ahl gave the staff report. Tom Denaway, Financial Analyst from Springsted and Mary Ippel from Briggs and Morgan addressed and answered questions of the council. Councilmember Cardinal moved to approve the Resolution calling for a Public Hearing on July 22, 2013 on the Proposed Adoption of a Modification to the Development Program for Development District No. 1, the Proposed Establishment of Tax Increment Financing District No. 1-12 therein, and the Proposed Adoption of a Tax Increment Financing Plan therefor. RESOLUTION 13-6-928 RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1, THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 1-12 THEREIN, AND THE PROPOSED ADOPTION OF A TAX INCREMENT FINANCING PLAN THEREFOR BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City"), as follows: Packet Page Number 13 of 206 June 10, 2013 City Council Meeting Minutes 12 1. Public Hearing. This Council shall meet on Monday, July 22, 2013, at approximately 7:00 p.m., to hold a public hearing on the following matters: (a) the proposed adoption of a Modification to the Development Program for Development District No. 1, (b) the proposed establishment of Tax Increment Financing District No. 1-12 therein, and (c) the proposed adoption of a Tax Increment Financing Plan therefor, all pursuant to and in accordance with Minnesota Laws, 2013, Chapter 143, Article 9, Section 21, and Minnesota Statutes, Sections 469.124 through 469.134, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the "Act"). 2. Notice of Hearing; Program Modification and Plan. The City Manager is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the proposed Modification to the Development Program and Tax Increment Financing Plan on file in the Manager's Office at City Hall and to make such copies available for inspection by the public. 3. Consultation with Other Taxing Jurisdictions. The City Manager is hereby directed to mail a notice of the public hearing and a copy of the Tax Increment Financing Plan to Ramsey County and Independent School District No. 622 informing those taxing jurisdictions of the estimated fiscal and economic impact of the establishment of the proposed tax increment financing district. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approve Resolution Awarding Bond Sale – General Obligation Bonds 2013A Finance Director Bauman gave the staff report. Terrie Heaton, Vice President from Springsted addressed the council to give additional information and answered questions of the council. Councilmember Cave moved to approve the Resolution Accepting Proposal on the Competitive Negotiated Sale of $6,180,000 General Obligation Bonds, Series 2013A, Pledging for the Security thereof Special Assessments and Levying a Tax for the Payment thereof and Providing for their issuance. RESOLUTION 13-6-929 RESOLUTION ACCEPTING PROPOSAL ON THE COMPETITIVE NEGOTIATED SALE OF $6,180,000 GENERAL OBLIGATION BONDS, SERIES 2013A, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF AND PROVIDING FOR THEIR ISSUANCE A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City") has heretofore determined and declared that it is necessary and expedient to issue $6,180,000 General Obligation Bonds, Series 2013A (the "Bonds" or individually a "Bond"), pursuant to Minnesota Statutes, Chapter 475 to (i) provide funds sufficient for a crossover refunding of the City's $700,000 original principal amount of General Obligation Capital Improvement Plan Bonds, Series 2004D, dated August 1, 2004 (the "Prior Bonds"), which mature on and after August 1, 2016, and (ii) pursuant to Minnesota Statutes, Chapter 429 to finance the construction of various improvement projects within the City (the "Improvements"), and (iii) pursuant to Minnesota Statues, Chapter 472.521 to finance improvements outlined in the City’s Capital Improvement Plan (the “CIP Improvements”); and Packet Page Number 14 of 206 June 10, 2013 City Council Meeting Minutes 13 B. WHEREAS, $385,000 aggregate principal amount of the Prior Bonds which mature or is subject to mandatory redemption on and after August 1, 2016, is callable on August 1, 2015 (the "Refunded Bonds"), at a price of par plus accrued interest, as provided in the resolution adopted on August 5, 2004, authorizing the issuance of the Prior Bonds (the "Prior Resolution"); and the crossover refunding of the Refunded Bonds on August 1, 2015 (the "Crossover Date") is consistent with covenants made with the holders thereof, and is necessary and desirable for the reduction of debt service cost to the City; and C. WHEREAS, the Improvements and all their components have been ordered prior to the date hereof, after a hearing thereon for which notice was given describing the Improvements or all their components by general nature, estimated cost, and area to be assessed; and D. WHEREAS, on November 26, 2012, the City held a public hearing on the proposed issuance of general obligation capital improvement plan bonds and, pursuant to resolution approved and adopted the 2013 through 2017 Five-Year Capital Improvement Plan (the "Plan"), and approved the issuance of general obligation capital improvement plan bonds to finance capital improvements described in the Plan (the “CIP Project"); and E. WHEREAS, no petition signed by voters equal to five percent of the votes cast in the City in the last general election requesting a vote on the issuance of the general obligation capital improvement plan bonds has been filed with the Clerk within thirty days after the public hearing on the Plan and on the issuance of the general obligation capital improvement plan bonds; and the City has heretofore determined, in accordance with Minnesota Statutes, Section 475.521, Subd. 4, that the principal and interest to become due in any year on the Bonds, will be less than 0.16 percent of the taxable market value of property in the City; and other than the Bonds and the Prior Bonds, there are no other bonds issued by the City under Minnesota Statutes, Section 475.521; and F. WHEREAS, it is in the best interests of the City that the Bonds be issued in book- entry form as hereinafter provided; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Maplewood, Minnesota, as follows: 1. Acceptance of Proposal. The proposal of Piper Jaffray & Co. in Minneapolis, Minnesota (the "Purchaser"), to purchase the Bonds, in accordance with the Terms of Proposal established for the Bonds, at the rates of interest hereinafter set forth, and to pay therefor the sum of $6,327,431.10, plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable proposal received, is hereby accepted and the Bonds are hereby awarded to the Purchaser. The City Clerk is directed to retain the deposit of the Purchaser and to forthwith return to the unsuccessful bidders any good faith checks or drafts. 2. Bond Terms. (a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds shall be dated as of the date of delivery, as the date of original issue and shall be issued forthwith on or after such date in fully registered form, shall be numbered from R-1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the "Authorized Denominations") and shall mature on February 1 in the years and amounts as follows: Year Amount Year Amount Packet Page Number 15 of 206 June 10, 2013 City Council Meeting Minutes 14 2015 $355,000 2023 $340,000 2016 410,000 2024 345,000 2017 415,000 2025 310,000 2018 425,000 2026 315,000 2019 430,000 2027 325,000 2020 440,000 2029 690,000 2021 445,000 2031 485,000 2022 450,000 As may be requested by the Purchaser, one or more term Bonds may be issued having mandatory sinking fund redemption and final maturity amounts conforming to the foregoing principal repayment schedule, and corresponding additions may be made to the provisions of the applicable Bond(s). (b) Allocation. The Improvement Portion of the Bonds, being the aggregate principal amount of $2,390,000, maturing in each of the years and amounts hereinafter set forth, is issued to finance the Improvements. The Refunding Portion of the Bonds, being the aggregate principal amount of $405,000, maturing in each of the years and amounts hereinafter set forth, is issued to finance the refunding of the Refunded Bonds. The CIP Portion of the Bonds, being the aggregate principal amount of $3,385,000, maturing in each of the years and amounts herein set forth, is issued to finance the CIP Project. Year Improvement Portion (Amount) Refunding Portion (Amount) CIP Portion (Amount) Total Amount 2015 $190,000 $165,000 $355,000 2016 195,000 $45,000 170,000 410,000 2017 200,000 45,000 170,000 415,000 2018 205,000 45,000 175,000 425,000 2019 205,000 45,000 180,000 430,000 2020 210,000 45,000 185,000 440,000 2021 215,000 45,000 185,000 445,000 2022 215,000 45,000 190,000 450,000 2023 100,000 45,000 195,000 340,000 2024 100,000 45,000 200,000 345,000 2025 105,000 205,000 310,000 2026 105,000 210,000 315,000 2027 110,000 215,000 325,000 2028 115,000 225,000 340,000 2029 120,000 230,000 350,000 2030 240,000 240,000 2031 245,000 245,000 If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service (and hence allocated to the payment of Bonds treated as relating to a particular portion of debt service) as provided in this paragraph. If the source of prepayment moneys is the general fund of the City, or other generally available source, the prepayment may be allocated to any of the portions of debt service in such amounts as the City shall determine. If the source of a prepayment is special assessments pledged to the Improvements, the prepayment shall be allocated to the Improvement Portion of debt service. If the source of prepayments is taxes pledged to the CIP Project, the prepayment shall be allocated to the CIP Portion. Packet Page Number 16 of 206 June 10, 2013 City Council Meeting Minutes 15 (c) Book Entry Only System. The Depository Trust Company, a limited purpose trust company organized under the laws of the State of New York or any of its successors or its successors to its functions hereunder (the "Depository") will act as securities depository for the Bonds, and to this end: (i) The Bonds shall be initially issued and, so long as they remain in book entry form only (the "Book Entry Only Period"), shall at all times be in the form of a separate single fully registered Bond for each maturity of the Bonds; and for purposes of complying with this requirement under paragraphs 5 and 10 Authorized Denominations for any Bond shall be deemed to be limited during the Book Entry Only Period to the outstanding principal amount of that Bond. (ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond register maintained by the Bond Registrar (as hereinafter defined) in the name of CEDE & CO., as the nominee (it or any nominee of the existing or a successor Depository, the "Nominee"). (iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any responsibility or obligation to any broker, dealer, bank, or any other financial institution for which the Depository holds Bonds as securities depository (the "Participant") or the person for which a Participant holds an interest in the Bonds shown on the books and records of the Participant (the "Beneficial Owner"). Without limiting the immediately preceding sentence, neither the City, nor the Bond Registrar, shall have any such responsibility or obligation with respect to (A) the accuracy of the records of the Depository, the Nominee or any Participant with respect to any ownership interest in the Bonds, or (B) the delivery to any Participant, any Owner or any other person, other than the Depository, of any notice with respect to the Bonds, including any notice of redemption, or (C) the payment to any Participant, any Beneficial Owner or any other person, other than the Depository, of any amount with respect to the principal of or premium, if any, or interest on the Bonds, or (D) the consent given or other action taken by the Depository as the Registered Holder of any Bonds (the "Holder"). For purposes of securing the vote or consent of any Holder under this Resolution, the City may, however, rely upon an omnibus proxy under which the Depository assigns its consenting or voting rights to certain Participants to whose accounts the Bonds are credited on the record date identified in a listing attached to the omnibus proxy. (iv) The City and the Bond Registrar may treat as and deem the Depository to be the absolute owner of the Bonds for the purpose of payment of the principal of and premium, if any, and interest on the Bonds, for the purpose of giving notices of redemption and other matters with respect to the Bonds, for the purpose of obtaining any consent or other action to be taken by Holders for the purpose of registering transfers with respect to such Bonds, and for all purpose whatsoever. The Bond Registrar, as paying agent hereunder, shall pay all principal of and premium, if any, and interest on the Bonds only to the Holder or the Holders of the Bonds as shown on the bond register, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and premium, if any, and interest on the Bonds to the extent of the sum or sums so paid. (v) Upon delivery by the Depository to the Bond Registrar of written notice to the effect that the Depository has determined to substitute a new Nominee in place Packet Page Number 17 of 206 June 10, 2013 City Council Meeting Minutes 16 of the existing Nominee, and subject to the transfer provisions in paragraph 10, references to the Nominee hereunder shall refer to such new Nominee. (vi) So long as any Bond is registered in the name of a Nominee, all payments with respect to the principal of and premium, if any, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, by the Bond Registrar or City, as the case may be, to the Depository as provided in the Letter of Representations to the Depository required by the Depository as a condition to its acting as book-entry Depository for the Bonds (said Letter of Representations, together with any replacement thereof or amendment or substitute thereto, including any standard procedures or policies referenced therein or applicable thereto respecting the procedures and other matters relating to the Depository's role as book-entry Depository for the Bonds, collectively hereinafter referred to as the "Letter of Representations"). (vii) All transfers of beneficial ownership interests in each Bond issued in book-entry form shall be limited in principal amount to Authorized Denominations and shall be effected by procedures by the Depository with the Participants for recording and transferring the ownership of beneficial interests in such Bonds. (viii) In connection with any notice or other communication to be provided to the Holders pursuant to this Resolution by the City or Bond Registrar with respect to any consent or other action to be taken by Holders, the Depository shall consider the date of receipt of notice requesting such consent or other action as the record date for such consent or other action; provided, that the City or the Bond Registrar may establish a special record date for such consent or other action. The City or the Bond Registrar shall, to the extent possible, give the Depository notice of such special record date not less than fifteen calendar days in advance of such special record date to the extent possible. (ix) Any successor Bond Registrar in its written acceptance of its duties under this Resolution and any paying agency/bond registrar agreement, shall agree to take any actions necessary from time to time to comply with the requirements of the Letter of Representations. (x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of surrendering the Bonds for a Bond of a lesser denomination as provided in paragraph 5, make a notation of the reduction in principal amount on the panel provided on the Bond stating the amount so redeemed. (d) Termination of Book-Entry Only System. Discontinuance of a particular Depository's services and termination of the book-entry only system may be effected as follows: (i) The Depository may determine to discontinue providing its services with respect to the Bonds at any time by giving written notice to the City and discharging its responsibilities with respect thereto under applicable law. The City may terminate the services of the Depository with respect to the Bond if it determines that the Depository is no longer able to carry out its functions as securities depository or the continuation of the system of book-entry transfers through the Depository is not in the best interests of the City or the Beneficial Owners. (ii) Upon termination of the services of the Depository as provided in the preceding paragraph, and if no substitute securities depository is willing to undertake the functions of the Depository hereunder can be found which, in the opinion of the City, is willing and able to assume such functions upon reasonable or customary Packet Page Number 18 of 206 June 10, 2013 City Council Meeting Minutes 17 terms, or if the City determines that it is in the best interests of the City or the Beneficial Owners of the Bond that the Beneficial Owners be able to obtain certificates for the Bonds, the Bonds shall no longer be registered as being registered in the bond register in the name of the Nominee, but may be registered in whatever name or names the Holder of the Bonds shall designate at that time, in accordance with paragraph 10. To the extent that the Beneficial Owners are designated as the transferee by the Holders, in accordance with paragraph 10, the Bonds will be delivered to the Beneficial Owners. (iii) Nothing in this subparagraph (d) shall limit or restrict the provisions of paragraph 10. (e) Letter of Representations. The provisions in the Letter of Representations are incorporated herein by reference and made a part of the resolution, and if and to the extent any such provisions are inconsistent with the other provisions of this resolution, the provisions in the Letter of Representations shall control. 3. Purpose. The Improvement Portion of the Bonds shall provide funds to finance the Improvements. The Refunding Portion of the Bonds shall provide funds to finance the crossover refunding of the Refunded Bonds (the "Refunding"). The CIP Portion of the Bonds shall provide funds to finance the CIP Project. The Improvements and the CIP Project are herein referred to together as the Project. The total cost of the Project, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Bonds. The City covenants that it shall do all things and perform all acts required of it to assure that work on the Project proceeds with due diligence to completion and that any and all permits and studies required under law for the Project are obtained. It is hereby found, determined and declared that the Refunding is pursuant to Minnesota Statutes, Section 475.67, Subdivision 13, and as of the crossover date of the Bonds, shall result in a reduction of the present value of the dollar amount of the debt service to the City from a total dollar amount of $628,443.76 for the Prior Bonds to a total dollar amount of $596,625.00 for the Refunding Portion of the Bonds, computed in accordance with the provisions of Minnesota Statutes, Section 475.67, Subdivision 12, and accordingly the dollar amount of such present value of the debt service for the Refunding Portion of the Bonds is lower by at least three percent than the dollar amount of such present value of the debt service for the Prior Bonds as required in Minnesota Statutes, Section 475.67, Subdivision 12. 4. Interest. The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2014, calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Year Interest Rate Maturity Year Interest Rate 2015 2.00% 2023 2.50% 2016 2.00 2024 2.75 2017 2.00 2025 2.75 2018 2.00 2026 3.0 2019 2.00 2027 3.0 2020 2.00 2029 3.25 2021 2.00 2031 3.50 2022 2.25 5. Redemption. All Bonds maturing on February 1, 2023 and thereafter, shall be subject to redemption and prepayment at the option of the City on February 1, 2022, and on any Packet Page Number 19 of 206 June 10, 2013 City Council Meeting Minutes 18 date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds at least thirty days prior to the date fixed for redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12. 7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: NITED STATES OF AMERICA STATE OF MINNESOTA RAMSEY COUNTY CITY OF MAPLEWOOD R-_______ $_________ GENERAL OBLIGATION BOND, SERIES 2013A Interest Rate Maturity Date Date of Original Issue CUSIP February 1, _____ 1, 2013 REGISTERED OWNER: CEDE & CO. Packet Page Number 20 of 206 June 10, 2013 City Council Meeting Minutes 19 PRINCIPAL AMOUNT: The City of Maplewood, Ramsey County, Minnesota (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2014, at the rate per annum specified above (calculated on the basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of U.S. Bank National Association, in St. Paul, Minnesota (the "Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer, acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America. So long as this Bond is registered in the name of the Depository or its Nominee as provided in the Resolution hereinafter described, and as those terms are defined therein, payment of principal of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as provided in the Letter of Representations, as defined in the Resolution, and surrender of this Bond shall not be required for payment of the redemption price upon a partial redemption of this Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may only be registered in the name of the Depository or its Nominee. Optional Redemption. All Bonds of this issue (the "Bonds") maturing on February 1, 2023, and thereafter, are subject to redemption and prepayment at the option of the Issuer on February 1, 2022, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected Holder of the Bonds at least thirty days prior to the date fixed for redemption. Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; Packet Page Number 21 of 206 June 10, 2013 City Council Meeting Minutes 20 provided, however, that only so much of the principal amount of such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized Denomination or Denominations, as requested by the Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. Issuance; Purpose; General Obligation. This Bond is one of an issue in the total principal amount of $6,180,000, all of like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on June 10, 2013 (the "Resolution"), for the purpose of providing money to finance various projects within the jurisdiction of the Issuer and to finance a crossover refunding on February 1, 2015, of the Issuer's General Obligation Capital Improvement Plan Bonds, Series 2004D, dated August 1, 2004, which mature on and after February 1, 2016. This Bond is payable out of the Escrow Account and the Debt Service Account established by the Issuer pursuant to the Resolution. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully registered Bonds of other Authorized Denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer. This Bond is transferable by the Holder in person or the Holder's attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized Denomination or Denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided herein with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Packet Page Number 22 of 206 June 10, 2013 City Council Meeting Minutes 21 Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law; and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its City Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. Date of Registration: BOND REGISTRAR'S CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds described in the Resolution mentioned within. U.S. Bank National Association St. Paul, Minnesota, Bond Registrar By: Authorized Signature Registrable by: U.S. BANK NATIONAL ASSOCIATION Payable at: U.S. BANK NATIONAL ASSOCIATION CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA /s/ Facsimile Mayor /s/ Facsimile City Clerk ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - ___________ as custodian for ______________ (Cust) (Minor) Packet Page Number 23 of 206 June 10, 2013 City Council Meeting Minutes 22 under the _____________________ Uniform (State) Transfers to Minors Act Additional abbreviations may also be used though not in the above list. ___________________________________________________________ ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________________________________ the within Bond and does hereby irrevocably constitute and appoint _________________ attorney to transfer the Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated:_____________________ ___________________________ Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: ___________________________ Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges or any other "Eligible Guarantor Institution" as defined in 17 CFR 240.17 Ad-15(a)(2). The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: ________________________________________ ________________________________________ ________________________________________ (Include information for all joint owners if the Bond is held by joint account.) PREPAYMENT SCHEDULE This Bond has been prepaid in part on the date(s) and in the amount(s) as follows: Date Amount Authorized signature of Holder Packet Page Number 24 of 206 June 10, 2013 City Council Meeting Minutes 23 8. Execution; Temporary Bonds. The Bonds shall be printed (or, at the request of the Purchaser, typewritten) and shall be executed on behalf of the City by the signatures of its Mayor and City Clerk and be sealed with the seal of the City; provided, however, that the seal of the City may be a printed (or, at the request of the Purchaser, photocopied) facsimile; and provided further that both of such signatures may be printed (or, at the request of the Purchaser, photocopied) facsimiles and the corporate seal may be omitted on the Bonds as permitted by law. In the event of disability or resignation or other absence of either officer, the Bonds may be signed by the manual or facsimile signature of that officer who may act on behalf of the absent or disabled officer. In case either officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or more typewritten temporary bonds in substantially the form set forth above, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Such temporary bonds may be executed with photocopied facsimile signatures of the Mayor and City Clerk. Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof, be exchanged therefor and canceled. 9. Authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue, which date is the date of delivery. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. Packet Page Number 25 of 206 June 10, 2013 City Council Meeting Minutes 24 10. Registration; Transfer; Exchange. The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee or transferees, one or more new Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount, having the same stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized Denomination or Denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or the Holder's attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The City Clerk is hereby authorized to negotiate and execute the terms of said agreement. 11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 12. Interest Payment; Record Date. Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of Packet Page Number 26 of 206 June 10, 2013 City Council Meeting Minutes 25 the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten days prior to the Special Record Date. 13. Treatment of Registered Owner. The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14. Delivery; Application of Proceeds. The Bonds when so prepared and executed shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 15. Fund and Accounts. There is hereby established a special fund to be designated "General Obligation Bonds, Series 2013A Fund" (the "Fund") to be administered and maintained by the Finance Manager as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Bonds and the interest thereon have been fully paid. In such records there shall be established accounts or accounts shall continue to be maintained as the case may be, of the Fund for the purposes and in the amounts as follows: (a) Escrow Account. The Escrow Account shall be maintained as an escrow account with U.S. Bank National Association (the "Escrow Agent"), in Minneapolis, Minnesota, which is a suitable financial institution within or without the State. $401,092.39 in proceeds of the Refunding Portion of the Bonds shall be received by the Escrow Agent and applied to fund the Escrow Account. Proceeds of the Bonds and any proceeds returned to the City are hereby irrevocably pledged and appropriated to the Escrow Account, together with all investment earnings thereon. The Escrow Account shall be invested in securities maturing or callable at the option of the holder on such dates and bearing interest at such rates as shall be required to provide sufficient funds, together with any cash or other funds retained in the Escrow Account, (i) to pay when due the interest to accrue on the Refunding Portion of the Bonds to and including the Crossover Date; and (ii) to pay when called for redemption on the Crossover Date, the principal amount of the Refunded Bonds. The Escrow Account shall be irrevocably appropriated to the payment of (i) all interest on the Refunding Portion of the Bonds to and including the Crossover Date, and (ii) the principal of the Refunded Bonds due by reason of their call for redemption on the Crossover Date. The moneys in the Escrow Account shall be used solely for the purposes herein set forth and for no other purpose, except that any surplus in the Escrow Account may be remitted to the City, all in accordance with an agreement (the "Escrow Agreement") by and between the City and Escrow Agent, a form of which agreement is on file in the office of the Finance Manager. Any moneys remitted to the City pursuant to the Escrow Agreement shall be deposited in the Debt Service Account. (b) Construction Account. To the Construction Account there shall be credited $5,923,264.29 of the Refunding Portion of the Bonds and the proceeds of the sale of the Improvement Portion and CIP Portion of the Bonds, less any accrued interest and less capitalized interest. From the Construction Account there shall be paid all costs and expenses of the issuance of the Bonds and the Project, including the cost of any construction contracts heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. Moneys in the Construction Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Improvement Portion and CIP Portion of the Bonds may also be used to the extent necessary to pay interest on the Improvement Portion and CIP Portion of the Bonds due prior to the anticipated date of commencement of the collection of taxes or special assessments herein levied or covenanted to Packet Page Number 27 of 206 June 10, 2013 City Council Meeting Minutes 26 be levied; and provided further that if upon completion of the Improvement Project there shall remain any unexpended balance (other than any special assessments) in the Construction Account, the balance shall be transferred to the Debt Service Account or the fund of any other improvement instituted pursuant to Minnesota Statutes Chapter 429, and provided further that any special assessments credited to the Construction Account shall only be applied toward payment of the costs of the Improvements upon adoption of a resolution by the City Council determining that the application of the special assessments for such purpose will not cause the City to no longer be in compliance with Minnesota Statutes, Section 475.1, Subdivision 1. (c) Debt Service Account. There shall be maintained two separate subaccounts in the Debt Service Account to be designated the "Improvements Debt Service Subaccount", and the "CIP Debt Service Subaccount". There are hereby irrevocably appropriated and pledged to, and there shall be credited to the separate subaccounts of the Debt Service Account: (i) Improvements Debt Service Subaccount. To the Improvements Debt Service Subaccount there shall be credited: (A) all collections of special assessments herein covenanted to be levied with respect to the Improvements and either initially credited to the Construction Account and not already spent as permitted above and required to pay any principal and interest due on the Improvement Portion of the Bonds or collected subsequent to the completion of the Improvements and payment of the costs thereof; (B) a pro rata share of all accrued interest received upon delivery of the Bonds; (C) capitalized interest in the amount of $- 0-; (D) any collections of all taxes herein or hereafter be levied for the payment of the Improvement Portion of the Bonds and interest thereon; (E) a pro rata share of all funds remaining in the Construction Account after completion of the Improvement Project and payment of the costs thereof; (F) all investment earnings on funds held in the Improvements Debt Service Subaccount; and (G) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Improvements Debt Service Subaccount. The Improvements Debt Service Subaccount shall be used solely to pay the principal and interest and any premium for redemption of the Improvement Portion of the Bonds and any other general obligation bonds of the City hereafter issued by the City and made payable from said subaccount as provided by law (ii) CIP Debt Service Subaccount. To the CIP Debt Service Subaccount there shall be credited: (A) all taxes herein and hereafter levied for the payment of the CIP Portion of the Bonds; (B) any collections of all taxes heretofore levied for the payment of the Prior Bonds and interest therein which are not used to pay the Prior Bonds as a result of the Refunding; (C) a pro rata share of all accrued interest received upon delivery of the Bonds; (D) a pro rata share of all funds remaining in the Construction Account after completion of the CIP Project and payment of the costs thereof; (E) any sums remitted to the City upon the termination of the Escrow Agreement; (F) all investment earnings on funds held in the CIP Debt Service Subaccount; and (G) any and all other moneys which are properly available and are appropriated by the governing body of the City to the CIP Debt Service Subaccount. The CIP Debt Service Subaccount shall be used solely to pay the principal and interest and any premiums for redemption of the CIP Portion and the Refunding Portion of the Bonds. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Construction Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to Packet Page Number 28 of 206 June 10, 2013 City Council Meeting Minutes 27 yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 16. Covenants Relating to the Improvement Portion of the Bonds. (a) Special Assessments. It is hereby determined that no less than twenty percent of the cost to the City of each Improvement financed by the Improvement Portion of the Bonds within the meaning of Minnesota Statutes, Section 475.58, Subdivision 1(3), shall be paid by special assessments to be levied against every assessable lot, piece and parcel of land benefited by any of the Improvements. The City hereby covenants and agrees that it will let all construction contracts not heretofore let within one year after ordering each Improvement by the Improvement Portion of the Bonds unless the resolution ordering the Improvement specifies a different time limit for the letting of construction contracts. The City hereby further covenants and agrees that it will do and perform as soon as they may be done all acts and things necessary for the final and valid levy of the special assessments, and in the event that any special assessment be at any time held invalid with respect to any lot, piece or parcel of land due to any error, defect, or irregularity in any action or proceedings taken or to be taken by the City, either in the making of the special assessments or in the performance of any condition precedent thereto, the City will forthwith do all further acts and take all further proceedings as may be required by law to make the special assessments valid and binding liens upon the properties. The special assessments have heretofore been authorized. Subject to such adjustments as are required by the conditions in existence at the time the special assessments are levied, it is hereby determined that the special assessments shall be payable in equal, consecutive, annual installments, with general taxes for the years shown below and with interest on the declining balance of all special assessments at a rate of 3.569% per annum, as set forth opposite the years specified below: Improvement Designation Levy Years Collection Years Amount TH 36 / English Street Interchange Improvements 2013-2020 2014-2021 $919,990 At the time the special assessments are in fact levied the City Council shall, based on the then current estimated collections of the special assessments, make any adjustments in any ad valorem taxes required to be levied in order to assure that the City continues to be in compliance with Minnesota Statutes, Section 475.61, Subdivision 1. (b) Tax Levy; Coverage Test. To provide moneys for payment of the principal and interest on the Improvement Portion of the Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Levy Years Collection Years Amount See attached schedule The tax levies are such that if collected in full they, together with estimated collections of special assessments and other revenues herein pledged for the payment of the Improvement Packet Page Number 29 of 206 June 10, 2013 City Council Meeting Minutes 28 Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levies shall be irrepealable so long as any of the Improvement Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the tax levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. (c) Covenants Relating to the CIP Portion of the Bonds. To provide moneys for payment of the principal and interest on the CIP Portion of the Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Years of Tax Levy Years of Tax Collection Amount See attached levy schedule (CIP Portion) The tax levies are such that if collected in full they, together with other revenues herein pledged for the payment of the CIP Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the CIP Portion of the Bonds. The tax levies shall be irrepealable so long as any of the CIP Portion of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. 17. Covenants Relating to the Refunding Portion of the Bonds. (a) Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide moneys for payment of the principal and interest on the Refunding Portion of the Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Levy Years Collection Years Amount See attached schedule The tax levies are such that if collected in full they, together with estimated collections of any other revenues herein pledged for the payment of the Refunding Portion of the Bonds and sums held in the Escrow Account, will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Refunding Portion of the Bonds. The tax levies shall be irrepealable so long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. Upon payment of the Prior Bonds, the uncollected taxes levied in the Prior Resolution authorizing the issuance of the Prior Bonds which are not needed to pay the Prior Bonds as a result of the Refunding shall be canceled. 18. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds Packet Page Number 30 of 206 June 10, 2013 City Council Meeting Minutes 29 of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 19. Securities; Escrow Agent. Securities purchased from moneys in the Escrow Account shall be limited to securities set forth in Minnesota Statutes, Section 475.67, Subdivision 8, and any amendments or supplements thereto. Securities purchased from the Escrow Account shall be purchased simultaneously with the delivery of the Refunding Portion of the Bonds. The City Council has investigated the facts and hereby finds and determines that the Escrow Agent is a suitable financial institution to act as escrow agent. 20. Escrow Agreement. On or prior to the delivery of the Bonds the Mayor and Finance Manager shall, and are hereby authorized and directed to, execute on behalf of the City an Escrow Agreement. The Escrow Agreement is hereby approved and adopted and made a part of this resolution, and the City covenants that it will promptly enforce all provisions thereof in the event of default thereunder by the Escrow Agent. 21. Purchase of SLGS or Open Market Securities. The Purchaser, as agent for the City, is hereby authorized and directed to purchase on behalf of the Council and in its name the appropriate United States Treasury Securities, State and Local Government Series and/or open market securities as provided in paragraph 19, from the proceeds of the Bonds and, to the extent necessary, other available funds, all in accordance with the provisions of this resolution and the Escrow Agreement and to execute all such documents (including the appropriate subscription form) required to effect such purchase in accordance with the applicable U.S. Treasury Regulations. 22. Redemption of Prior Bonds. The Prior Bonds shall be redeemed and prepaid in accordance with the terms and conditions set forth in the Notice of Call for Redemption, in the form attached to the Escrow Agreement, which terms and conditions are hereby approved and incorporated herein by reference. The Notice of Call for Redemption shall be given pursuant to the Escrow Agreement. 23. Prior Bonds; Security. Until retirement of the Prior Bonds, all provisions theretofore made for the security thereof shall be observed by the City and all of its officers and agents. 24. Supplemental Resolution. The Prior Resolution is hereby supplemented to the extent necessary to give effect to the provisions of this resolution. 25. Defeasance. When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be Packet Page Number 31 of 206 June 10, 2013 City Council Meeting Minutes 30 required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 26. Compliance With Reimbursement Bond Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than 60 days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Bonds, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or 5% of the proceeds of the Bonds. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Bonds and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. (d) Each such reimbursement allocation will be made in a writing that evidences the City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within 30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued. Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating in effect that such action will not impair the tax-exempt status of the Bonds. 27. Continuing Disclosure. The City is the sole obligated person with respect to the Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"), promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the "Undertaking") hereinafter described to: Packet Page Number 32 of 206 June 10, 2013 City Council Meeting Minutes 31 (a) Provide or cause to be provided to the Municipal Securities Rulemaking Board (the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual financial information and operating data in accordance with the Undertaking. The City reserves the right to modify from time to time the terms of the Undertaking as provided therein. (b) Provide or cause to be provided to the MSRB notice of the occurrence of certain events with respect to the Bonds in not more than ten (10) business days after the occurrence of the event, in accordance with the Undertaking. (c) Provide or cause to be provided to the MSRB notice of a failure by the City to provide the annual financial information with respect to the City described in the Undertaking, in not more than ten (10) business days following such amendment. (d) The City agrees that its covenants pursuant to the Rule set forth in this paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds and shall be enforceable on behalf of such Holders; provided that the right to enforce the provisions of these covenants shall be limited to a right to obtain specific enforcement of the City's obligations under the covenants. The Mayor and Clerk of the City, or any other officer of the City authorized to act in their place (the "Officers") are hereby authorized and directed to execute on behalf of the City the Undertaking in substantially the form presented to the City Council subject to such modifications thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii) required by the Purchaser of the Bonds, and (iii) acceptable to the Officers. 28. Certificate of Registration. A certified copy of this resolution is hereby directed to be filed in the office of the County Auditor of Ramsey County, together with such other information as the County Auditor shall require, and to obtain the County Auditor's Certificate that the Bonds have been entered in the Bond Register and the tax levies required by law have been made. 29. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 30. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the Project, in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 31. Tax-Exempt Status of the Bonds; Rebate; Elections. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (i) requirements relating to temporary periods for investments, (ii) limitations on amounts invested at a yield greater than the yield on the Bonds, and (iii) the rebate of excess investment earnings to the United States. The City expects to satisfy the 24-month expenditure exemption Packet Page Number 33 of 206 June 10, 2013 City Council Meeting Minutes 32 for gross proceeds of the Improvement Portion of the Bonds and CIP Portion of the Bonds as provided in Section 1.148-7(d)(1) of the Regulations. The Mayor, the Clerk or either one of them, are hereby authorized and directed to make such elections as to arbitrage and rebate matters relating to the Bonds as they deem necessary, appropriate or desirable in connection with the Bonds, and all such elections shall be, and shall be deemed and treated as, elections of the City. 32. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: 1. the Bonds are issued after August 7, 1986; 2. the Bonds are not "private activity bonds" as defined in Section 141 of the Code; 3. the City hereby designates the Bonds as "qualified tax exempt obligations" for purposes of Section 265(b)(3) of the Code; 4. the reasonably anticipated amount of tax exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2013 will not exceed $10,000,000; 5. more than $10,000,000 of obligations issued by the City during this calendar year 2013 have been designated for purposes of Section 265(b)(3) of the Code; and 6. the aggregate face amount of the Bonds does not exceed $10,000,000. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 33. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 34. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof Seconded by Councilmember Cardinal Ayes – All The motion passed. J. NEW BUSINESS 1. Approve Intoxicating Liquor License Manager Khushuinder Singh for A1 Liquor, 19 Century Avenue North City Clerk Guilfoile gave the staff report and answered questions of the council. Councilmember Koppen moved to approve Khushuinder Singh as the on-sale intoxicating liquor license manager for A1 Liquor, located at 19 Century Avenue N. Packet Page Number 34 of 206 June 10, 2013 City Council Meeting Minutes 33 Seconded by Councilmember Cardinal Ayes – All The motion passed. 2. Approval for Design Review and a Parking Waiver Request – Concordia Arms, 2030 Lydia Avenue East Senior Planner Ekstrand gave the staff report and answered questions of the council. Cynthia Lee, Associate Vice President of Housing Development from Common Bond Communities and Kim Breithheim, Housing Focus Leader from LHB Architects addressed and answered questions of the council. Councilmember Juenemann moved to approve: 1. The design and landscape plans date-stamped May 15, 2013 for Concordia Arms to revise its exterior facades and courtyard area for its location at 2030 Lydia Avenue East. Approval is subject to the following conditions: a. Repeat this review in two years if the city has not issued a building permit for the approved work. b. If any existing trees are removed the applicant must comply with the city’s tree replacement ordinance. c. Any rooftop equipment must be screened from residential properties, as required by city ordinance. d. Submit color samples of any new exterior siding for staff approval. e. Consider the use of a rain garden within the courtyard area for the purposes of stormwater management. f. Comply with Jon Jarosch’s engineering report, dated May 17, 2013. g. Submit a cash escrow or an irrevocable letter of credit prior to receiving a building permit for all required landscape improvements. The amount shall be 125 percent of the cost of the work. h. All work shall follow the approved plans. The city council may approve major changes to the plans. The Director of Community Development may approve minor changes to the plans. 2. A parking waiver to allow for 98 surface parking spaces. The parking spaces shall be at least 9.5 feet in width. This is a parking reduction of 152 parking spaces (250 parking spaces are required per city code). Seconded by Councilmember Koppen Ayes – All The motion passed. Bill Kempe, Community Design Review Board (CDRB), was present and addressed the council to give the report for the CDRB. 3. Approve Resolution for Conditional Use Permit Revision and Design Review for a Planned Unit Development for First Evangelical Free Church, 2696 Hazelwood Street Senior Planner Ekstrand gave the staff report and answered questions of the council. Bill Kempe from the Planning Commission and Community Design Review Board addressed and answered questions of the council. John Wickerson, Facility Improvement Team Leader from First Evangelical Free Church addressed and answered questions of the council. Packet Page Number 35 of 206 June 10, 2013 City Council Meeting Minutes 34 Councilmember Juenemann moved to approve: A. the Resolution amending the conditional use permit for the First Evangelical Free Church, located at 2696 Hazelwood Street, to allow the expansion of the gymnasium (Deletions are crossed out and additions are underlined.) 1. All construction shall follow the plans that the city stamped July 24, 1995 with the building addition shown on plans date-stamped subject to the following conditions: April 18, 2013. City staff may approve minor changes. a. All construction shall follow the site plan approved by the city and the school shall follow the building and floor plans submitted to the city. The interim director of community development may approve minor changes. The city council may approve major changes. b. Dropping the two parking spaces along the south property line at the east end of the parking lot. 2. The proposed gymnasium expansion shall begin in one year or this approval shall end. school use on the property parking lot expansion construction must be started within one year after the council approves this permit or the permit shall end. The council may extend this deadline for one year. 3. The council shall review this permit revision in one year. 4. The school shall have no more than 500 students. 5. The property owner or manager shall sweep and restripe the parking lot before the school occupies their space. This includes having the required handicapped parking spaces in the parking area near the building entrance. The applicant shall comply with all requirements of the engineer’s report dated May 9, 2013. 6. The applicant shall comply with all conditions of the assistant fire chief and building official. The school, the church, the fire marshal and the city building official shall agree on a plan for the school and church to make any necessary or required life safety and building improvements to the building. This plan shall include the installation and maintenance of: a. The required fire protection (sprinkler) systems. b. An early warning fire protection system (smoke detection and monitoring). c. Additional emergency lights and exit signs (if necessary). d. Updated doors and hardware (if necessary). e. A proper address on the building. f. Any other changes the fire marshal or the building official deem necessary. B. The design plans date-stamped April 18, 2013 for the gymnasium addition to First Evangelical Free Church, located at 2696 Hazelwood Street, subject to the following conditions: 1. The materials and color of the proposed gymnasium addition shall match the existing building. 2. The applicant shall comply with all requirements of the assistant fire chief and building official. 3. The applicant shall comply with all requirements of the engineer’s report dated May 9, 2013. Packet Page Number 36 of 206 June 10, 2013 City Council Meeting Minutes 35 4. The applicant shall provide maintained lawn around the proposed addition as shown on the plans. RESOLUTION 13-6-930 PLANNED UNIT DEVELOPMENT REVISION RESOLUTION WHEREAS, First Evangelical Free Church has applied for a conditional use permit revision to their planned unit development to construct a gymnasium addition at their church campus. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and schools. WHEREAS, this permit applies to the property located at 2696 and 2730 Hazelwood Street. The property identification numbers for these properties are: 032922430008 and 032922430007 WHEREAS, the history of this conditional use permit is as follows: 1. On May 21, 2013, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the reports and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On June 10, 2013, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. Packet Page Number 37 of 206 June 10, 2013 City Council Meeting Minutes 36 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans that the city stamped July 24, 1995 with the building addition shown on plans date-stamped April 18, 2013. City staff may approve minor changes. 2. The proposed gymnasium expansion shall begin in one year or this approval shall end. The council may extend this deadline for one year. 3. The council shall review this permit revision in one year. 4. The school shall have no more than 500 students. 5. The applicant shall meet all requirements of the engineer’s report dated May 9, 2013. 6. The applicant shall comply with all conditions of the assistant fire chief and building official. The Maplewood City Council approved this resolution on June 10, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval to Forward a Letter of Support for the Granting of Minnesota Housing Funds for the Rehabilitation of the Maple Knoll Townhomes Senior Planner Ekstrand gave the staff report. Katya Pilling, Project Consultant from the Landon Group representing the owners of Maple Knoll Townhomes addressed and gave an overview of the rehabilitation project. Councilmember Juenemann moved to approve the Mayor sign a letter of support for the Granting of Minnesota Housing Funds for the rehabilitation of the Maple Knoll Townhomes. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Employment Contract with Chuck Ahl as City Manager Human Resources/Labor Relations Attorney Bethel gave the staff report and answered questions of the council. Councilmember Cave moved to approve the employment contract with Chuck Ahl for the City Manager position. Packet Page Number 38 of 206 June 10, 2013 City Council Meeting Minutes 37 Seconded by Councilmember Juenemann Ayes – All The motion passed. K. AWARD OF BIDS None L. VISITOR PRESENTATION The following people spoke: 1. Mark Bradley, Maplewood Resident 2. Bob Zick, North St. Paul Resident M. ADMINISTRATIVE PRESENTATIONS None N. COUNCIL PRESENTATIONS 1. Living Streets Mayor Rossbach informed residents that a letter was received from the National Complete Streets Coalition congratulating the City for passing a Complete Street Policy requesting the City to consider forwarding a letter of support to the United States Congress which is supportive of complete streets. 2. Park System Task Force Meetings Councilmember Cardinal informed residents that the Park System Task Force will be holding meeting on the plans for the next 20 years. The meeting will be held Wednesdays at 7:00 p.m. on June 12th at the Maplewood Community Center, July 10th at Carver Community Gym, July 21st at Gladstone Fire Station and August 7th at Gladstone Fire Station. A postcard did go out to all residents. 3. Business Breakfast Councilmember Cardinal announced that the annual Business Breakfast will be held at the MCC on Thursday, July 11th. Additional information will be announced at the next meeting. 4. Free Stuff on Curb Councilmember Juenemann relayed to residents that leaving items on the curb marked free should only do so for a day and not to leave the items on the curb for days. O. ADJOURNMENT Mayor Rossbach adjourned the meeting at 8:54 p.m. Packet Page Number 39 of 206 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 40 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx AGENDA NO.G-1 TO:City Council FROM:Finance Manager RE:APPROVAL OF CLAIMS DATE: 1,456,667.53$ Checks # 90054 thru # 90104 dated 06/03/13 thru 06/15/13 312,968.28$ Disbursements via debits to checking account dated 06/03/13 thru 06/07/13 115,087.15$ Checks # 90105 thru # 90150 dated 06/10/13 thru 06/18/13 496,265.84$ Disbursements via debits to checking account dated 06/10/13 thru 06/14/13 2,380,988.80$ Total Accounts Payable 560,893.61$ Payroll Checks and Direct Deposits dated 06/07/13 763.00$ Payroll Deduction check # 9989375 thru # 9989376 dated 06/07/13 561,656.61$ Total Payroll 2,942,645.41$ GRAND TOTAL as attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL AGENDA REPORT June 24, 2013 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: Packet Page Number 41 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx Check Description Amount 90054 02464 FUNDS FOR ATMS 10,000.00 90055 00111 PATROL HOURS 5/20 - 5/31 1,400.00 90056 05114 CONSULTANT FEES 9,191.23 05114 CONSULTANT FEES 1,500.00 90057 00526 PROJ 09-08 HWY 36/ENGLISH PMT#3 1,250,987.55 90058 02407 LABOR ROLL-UP DRAPE B-BALL COURT 650.00 90059 00393 PRESSURE VESSEL FEE STATION 2 10.00 00393 PRESSURE VESSEL FEE STATION 3 10.00 90060 04265 ZUMBA INSTRUCTION TUE EVE MAY 187.50 90061 01337 MULCH FOR COMMUNITY GARDEN 293.91 90062 01409 PROJ 09-09 CONSULTANT SERVICES 29,890.86 01409 PROJ 09-08 CONSULTANT SERVICES 7,635.60 01409 PROJ 04-21 CONSULTANT SERVICES 5,274.54 01409 CONSULTANT SERVICES 212.19 90063 01546 ADD'L DAY CAMP SHIRTS 198.00 90064 01574 BITUMINOUS PURCHASES~3,937.84 90065 04845 RECYCLING FEE - MAY 27,151.25 90066 04528 ZUMBA INSTRUCTION 223.00 90067 01190 ELECTRIC UTILITY 15,609.44 01190 ELECTRIC UTILITY 97.27 01190 ELECTRIC UTILITY 64.72 90068 01798 CONTRACT DIESEL FUEL - JUNE 9,641.10 90069 03833 SQUAD LAPTOP CITATION SOFTWARE 5,453.82 90070 04549 ZUMBA INSTURCTION SAT MORNINGS 113.50 90071 03874 FURNITURE & LABOR PD PHASE 1-1A 11,716.17 03874 FURNITURE & LABOR PD PHASE 1-1A 5,866.11 03874 FURNITURE & LABOR PD PHASE 1-1A 1,385.80 90072 00323 LIFT STATION DEGREASER 468.11 90073 03939 REIMB FOR TREE INSPECTOR TRAINING 85.00 90074 02921 SECURITY OFFICER MCC MAY 4 140.00 90075 05221 SPEAKER AT NR COMMISSION MEETING 100.00 90076 05207 APPLICANT BACKGROUND CHECKS 50.00 90077 00472 CONSULTING FEES 5/20 - 5/31 1,250.00 90078 05218 CONSULTATION OF HR ARBITRATION 806.09 90079 05219 BASKETBALL CLINIC INSTRUCTION 472.00 90080 05030 EQUIP LEASE - MCC - PMT#11 4,344.07 90081 03875 REIMB FOR WORK PANTS 50.97 90082 04900 DRAPING MCC JUNE1 600.00 90083 00953 WELL INSPECTION HAZELWOOD PARK 225.00 90084 01088 PROJ 09-09 INVESTIGATION CLEANUP 312.50 90085 03886 NOTARY COMMISSION APPLICATION 120.00 90086 05208 EMS TRAINING 300.00 90087 05217 COURT REPORTER HR ARBITRATION 4,370.00 90088 00001 REFUND N ALOMAR TRANS MEDIC 445.29 90089 00001 REFUND A CHAFFEE COACH PITCH 55.00 90090 00001 REFUND L BERNSTROM SOFTBALL 53.00 90091 00001 REFUND D HARDEN BCBS BENEFIT 40.00 90092 01283 POST LICENSE RENEWALS 1,350.00 90093 00396 TRAINING - CARNES 150.00 00396 TRAINING - REZNY 30.00 00396 TRAINING - METRY 30.00 90094 01359 VEHICLE WASHES - APRIL 80.00 90095 03446 DEER REMOVAL - MAY 230.00 06/11/2013 FOREST LAKE CONTRACTING INC 06/11/2013 ANIMAL CONTROL SERVICES 06/11/2013 BOLTON & MENK, INC. 06/11/2013 BOLTON & MENK, INC. Check Register City of Maplewood 06/07/2013 Date Vendor 06/03/2013 US BANK 06/11/2013 MN DEPT OF LABOR & INDUSTRY 06/11/2013 MARIA PIRELA 06/11/2013 RAMSEY COUNTY-PROP REC & REV 06/11/2013 H & B SPECIALIZED PRODUCTS 06/11/2013 MN DEPT OF LABOR & INDUSTRY 06/11/2013 S E H 06/11/2013 SUBURBAN SPORTSWEAR 06/11/2013 T A SCHIFSKY & SONS, INC 06/11/2013 S E H 06/11/2013 S E H 06/11/2013 S E H 06/11/2013 XCEL ENERGY 06/11/2013 XCEL ENERGY 06/11/2013 YOCUM OIL CO. 06/11/2013 TENNIS SANITATION LLC 06/11/2013 SARA M. R. THOMPSON 06/11/2013 XCEL ENERGY 06/11/2013 COMMERCIAL FURNITURE SERVICES 06/11/2013 COMMERCIAL FURNITURE SERVICES 06/11/2013 CONTINENTAL RESEARCH CORP. 06/11/2013 ADVANCED PUBLIC SAFETY, INC. 06/11/2013 JAN ALICE CAMPBELL 06/11/2013 COMMERCIAL FURNITURE SERVICES 06/11/2013 EQUIFAX INFORMATION SERVICES 06/11/2013 MICHAEL A ERICSON 06/11/2013 EVERETT & VANDERWIEL, P.L.L.P. 06/11/2013 LUANNE CORTESI 06/11/2013 MICHAEL J DUGAS 06/11/2013 JULIA A EARL 06/11/2013 LASTING IMPRESSIONS BY AMY LLC 06/11/2013 MCCARTHY WELL COMPANY 06/11/2013 MN POLLUTION CONTROL AGENCY 06/11/2013 CHRISTOPHER A GARGARO 06/11/2013 KANSAS STATE BANK OF MANHATTAN 06/11/2013 JASON KREGER 06/11/2013 MN DEPT OF PUBLIC SAFETY 06/11/2013 MN DEPT OF PUBLIC SAFETY 06/11/2013 MN DEPT OF PUBLIC SAFETY 06/11/2013 REGAL AUTO WASH BILLING 06/11/2013 MN SECRETARY OF STATE 06/11/2013 ANN NELSON 06/11/2013 ODYSSEY COURT REPORTING, INC. 06/11/2013 ONE TIME VENDOR 06/11/2013 POST BOARD 06/11/2013 ONE TIME VENDOR 06/11/2013 ONE TIME VENDOR 06/11/2013 ONE TIME VENDOR 06/11/2013 RICK JOHNSON DEER & BEAVER INC Packet Page Number 42 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 90096 01418 MEMBERSHIP FEES 215.00 01418 ADMIN FEE 50.00 01418 HUMAN RIGHTS COMMISSION- ART/CAKE 17.63 90097 04074 TAI CHI INSTRUCTION MAY 22 - JULY 24 467.40 90098 00198 WATER UTILITY 1,570.18 00198 WATER UTILITY & METER INSTALLATION 84.11 90099 01550 ELECTRICAL INSPECTIONS - MAY 2,637.80 90100 01573 SECURITY OFFICER FOR MCC JUNE 1 245.00 90101 01578 SUPPLIES 584.39 90102 00529 LTD PLAN 4043120-2 - JUNE 3,155.90 00529 STD PLAN 4043120-1 - JUNE 2,399.94 90103 05220 PD EXPANSION PROJ PHASE 1A 23,756.75 90104 03738 ATTORNEY SRVS FEES/RENT - JULY 6,625.00 06/11/2013 SAM'S CLUB DIRECT 06/11/2013 SAM'S CLUB DIRECT 06/11/2013 SAM'S CLUB DIRECT 06/11/2013 ELAINE SCHRADE 06/11/2013 ST PAUL REGIONAL WATER SRVS 06/11/2013 ST PAUL REGIONAL WATER SRVS 06/11/2013 SUMMIT INSPECTIONS 06/11/2013 TOM SZCZEPANSKI 06/11/2013 T R F SUPPLY CO. 06/11/2013 UNION SECURITY INSURANCE CO 06/11/2013 UNION SECURITY INSURANCE CO 06/11/2013 WEBER, INC. 06/15/2013 CHARLES E. BETHEL 1,456,667.53 51 Checks in this report. Packet Page Number 43 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx Settlement Date Payee Description Amount 6/3/2013 MN State Treasurer Drivers License/Deputy Registrar 43,052.15 6/3/2013 MN Dept of Natural Resources DNR electronic licenses 2,899.25 6/3/2013 US Bank Merchant Services Credit Card Billing fee 2,136.35 6/4/2013 MN State Treasurer Drivers License/Deputy Registrar 35,016.70 6/5/2013 MN State Treasurer Drivers License/Deputy Registrar 70,953.49 6/6/2013 MN State Treasurer Drivers License/Deputy Registrar 26,015.25 6/7/2013 MN State Treasurer Drivers License/Deputy Registrar 51,285.57 6/7/2013 MN Dept of Natural Resources DNR electronic licenses 1,467.50 6/7/2013 US Bank VISA One Card*Purchasing card items 45,147.56 6/7/2013 Optum Health DCRP & Flex plan payments 814.31 6/7/2013 ICMA (Vantagepointe)Deferred Compensation 3,980.65 6/7/2013 ING - State Plan Deferred Compensation 30,199.50 312,968.28 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account Packet Page Number 44 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx Transaction Date Posting Date Merchant Name Transaction Amount Name 05/17/2013 05/20/2013 REI 42 ROSEVILLE $100.93 PAUL BARTZ 05/23/2013 05/27/2013 STREICHER'S MPLS $345.48 MARKESE BENJAMIN 05/23/2013 05/27/2013 MARSHALLS #416 $9.99 MARKESE BENJAMIN 05/17/2013 05/20/2013 MELISSADATA $354.10 CHAD BERGO 05/23/2013 05/23/2013 FACEBOOK.COM*GB84522LN $0.30 CHRISTINE BERNARDY 05/29/2013 05/29/2013 FACEBOOK.COM*THX4522LN $1.00 CHRISTINE BERNARDY 05/31/2013 05/31/2013 FACEBOOK.COM*N865522LN $1.00 CHRISTINE BERNARDY 05/19/2013 05/21/2013 LITTLE FALLS PIZZA RANCH $17.81 BRIAN BIERDEMAN 05/18/2013 05/20/2013 DEGE GARDEN CENTER $2.13 OAKLEY BIESANZ 05/24/2013 05/27/2013 DOLRTREE 3150 00031500 $12.86 NEIL BRENEMAN 05/22/2013 05/23/2013 SABIC POLYMERSHAPES $76.69 TROY BRINK 05/29/2013 05/31/2013 ADVANCE SHORING COMPANY $378.60 TROY BRINK 05/29/2013 05/31/2013 THE HOME DEPOT 2801 $83.10 TROY BRINK 05/20/2013 05/22/2013 RED WING SHOE STORE $199.74 NATHAN BURLINGAME 05/28/2013 05/29/2013 EVEREST EMERGENCY VEHICL $49.84 JOHN CAPISTRANT 05/22/2013 05/23/2013 VIKING ELECTRIC-CREDIT DE $28.28 SCOTT CHRISTENSON 05/22/2013 05/24/2013 THE HOME DEPOT 2801 $41.68 SCOTT CHRISTENSON 05/24/2013 05/27/2013 HENRIKSEN ACE HARDWARE $17.09 SCOTT CHRISTENSON 05/24/2013 05/27/2013 THE HOME DEPOT 2801 $64.21 SCOTT CHRISTENSON 05/24/2013 05/27/2013 THE HOME DEPOT 2801 $87.53 SCOTT CHRISTENSON 05/28/2013 05/29/2013 HEJNY RENTAL INC $28.97 SCOTT CHRISTENSON 05/28/2013 05/30/2013 THE HOME DEPOT 2801 ($32.11)SCOTT CHRISTENSON 05/28/2013 05/30/2013 THE HOME DEPOT 2801 $49.61 SCOTT CHRISTENSON 05/24/2013 05/27/2013 FORMS AND SYSTEMS OF M $1,367.07 KERRY CROTTY 05/17/2013 05/20/2013 THE HOME DEPOT 2810 $83.94 CHARLES DEAVER 05/18/2013 05/20/2013 MENARDS 3022 $3.18 CHARLES DEAVER 05/24/2013 05/27/2013 MENARDS 3022 $30.92 CHARLES DEAVER 05/30/2013 05/31/2013 JOHN DEERE LANDSCAPES530 $93.65 THOMAS DEBILZAN 05/17/2013 05/20/2013 BEST BUY MHT 00000109 $107.09 RICHARD DOBLAR 05/21/2013 05/22/2013 CUB FOODS #1599 $26.76 RICHARD DOBLAR 05/28/2013 05/29/2013 BATTERIES PLUS #31 $105.38 RICHARD DOBLAR 05/29/2013 05/31/2013 UNIFORMS UNLIMITED INC.$136.35 RICHARD DOBLAR 05/17/2013 05/20/2013 THE HOME DEPOT 2801 $12.76 TOM DOUGLASS 05/20/2013 05/21/2013 JT ARCHITECTURAL SALES $455.00 TOM DOUGLASS 05/20/2013 05/21/2013 HENRIKSEN ACE HARDWARE $7.81 TOM DOUGLASS 05/22/2013 05/23/2013 STATE SUPPLY $74.35 TOM DOUGLASS 05/22/2013 05/23/2013 LIFE FITNESS $38.41 TOM DOUGLASS 05/22/2013 05/23/2013 WW GRAINGER $59.33 TOM DOUGLASS 05/24/2013 05/27/2013 MED FIT SYSTEMS INC $27.63 TOM DOUGLASS 05/28/2013 05/29/2013 WW GRAINGER $128.04 TOM DOUGLASS 05/28/2013 05/29/2013 WW GRAINGER $8.68 TOM DOUGLASS 05/29/2013 05/30/2013 WW GRAINGER $168.83 TOM DOUGLASS 05/29/2013 05/31/2013 COMMERCIAL POOL & SPA SUP $106.06 TOM DOUGLASS 05/30/2013 05/31/2013 TRI DIM FILTER CORP $133.38 TOM DOUGLASS 05/19/2013 05/21/2013 LITTLE FALLS PIZZA RANCH $15.75 MICHAEL DUGAS 05/20/2013 05/22/2013 THE FORT STEAKHOUSE $64.58 MICHAEL DUGAS 05/16/2013 05/20/2013 THE HOME DEPOT 2801 $27.11 PAUL E EVERSON 05/29/2013 05/31/2013 BOUND TREE MEDICAL LLC $4.18 PAUL E EVERSON 05/16/2013 05/20/2013 THE HOME DEPOT 2810 ($227.66)LARRY FARR 05/16/2013 05/20/2013 COMMERCIAL FURNIT00 OF 00 $196.04 LARRY FARR 05/17/2013 05/20/2013 THE TRANE COMPANY $2,596.00 LARRY FARR 05/17/2013 05/20/2013 CINTAS 470 $89.20 LARRY FARR 05/22/2013 05/23/2013 A & K EQUIPMENT CO $427.54 LARRY FARR 05/22/2013 05/23/2013 CINTAS 470 $287.10 LARRY FARR 05/24/2013 05/27/2013 UPBEAT $2,860.23 LARRY FARR Packet Page Number 45 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 05/30/2013 05/31/2013 ILC- INTGTD LOSS CTRL $370.00 LARRY FARR 05/30/2013 05/31/2013 CINTAS 470 $287.10 LARRY FARR 05/17/2013 05/20/2013 BACHMAN'S INC #0004 $55.50 SHANN FINWALL 05/19/2013 05/20/2013 BEST BUY MHT 00000158 $42.84 SHANN FINWALL 05/24/2013 05/27/2013 BRO-TEX, INC.$250.00 SHANN FINWALL 05/29/2013 05/30/2013 TARGET 00022293 $16.34 SHANN FINWALL 05/29/2013 05/30/2013 SEED SAVERS EXCHANGE INC.$29.12 SHANN FINWALL 05/20/2013 05/21/2013 TWIN CITIES TRANS & REC $107.13 DAVID FISHER 05/17/2013 05/20/2013 BEST BUY MHT 00000109 $85.68 MYCHAL FOWLDS 05/18/2013 05/20/2013 GOPRO *WWW.GOPRO.COM $503.44 MYCHAL FOWLDS 05/22/2013 05/22/2013 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS 05/23/2013 05/24/2013 UPS*2944O0KL1JK $5.91 MYCHAL FOWLDS 05/24/2013 05/27/2013 ASSET RECOVERY $156.57 MYCHAL FOWLDS 05/24/2013 05/27/2013 FULCRUM BIOMETRICS LLC $437.70 MYCHAL FOWLDS 05/24/2013 05/27/2013 PARALLEL TECHNOLOGIES INC $3,000.00 MYCHAL FOWLDS 05/26/2013 05/27/2013 IDU*INSIGHT PUBLIC SEC $86.32 MYCHAL FOWLDS 05/28/2013 05/29/2013 CABLING SERVICES $441.95 MYCHAL FOWLDS 05/28/2013 05/29/2013 CABLING SERVICES $1,551.95 MYCHAL FOWLDS 05/28/2013 05/29/2013 CABLING SERVICES $1,574.80 MYCHAL FOWLDS 05/28/2013 05/29/2013 CABLING SERVICES $1,580.75 MYCHAL FOWLDS 05/29/2013 05/30/2013 WWW.NEWEGG.COM $348.96 MYCHAL FOWLDS 05/30/2013 05/31/2013 IDU*INSIGHT PUBLIC SEC $227.49 MYCHAL FOWLDS 05/30/2013 05/31/2013 TOSHIBA BUSINESS SOLUTION $625.08 MYCHAL FOWLDS 05/30/2013 05/31/2013 TOSHIBA BUSINESS SOLUTION $307.98 MYCHAL FOWLDS 05/30/2013 05/31/2013 TOSHIBA BUSINESS SOLUTION $507.08 MYCHAL FOWLDS 05/30/2013 05/31/2013 TOSHIBA BUSINESS SOLUTION $918.92 MYCHAL FOWLDS 05/30/2013 05/31/2013 TOSHIBA BUSINESS SOLUTION $976.92 MYCHAL FOWLDS 05/30/2013 05/31/2013 TOSHIBA BUSINESS SOLUTION $133.30 MYCHAL FOWLDS 05/30/2013 05/31/2013 TOSHIBA BUSINESS SOLUTION $73.59 MYCHAL FOWLDS 05/18/2013 05/20/2013 IDU*INSIGHT PUBLIC SEC $1.34 NICK FRANZEN 05/18/2013 05/20/2013 IDU*INSIGHT PUBLIC SEC $152.06 NICK FRANZEN 05/18/2013 05/20/2013 IDU*INSIGHT PUBLIC SEC $121.96 NICK FRANZEN 05/23/2013 05/24/2013 MENARDS 3022 $11.19 CAROLE GERNES 05/21/2013 05/22/2013 FEDEXOFFICE 00006171 $8.56 CLARENCE GERVAIS 05/22/2013 05/23/2013 NFPA NATL FIRE PROTECT $165.00 CLARENCE GERVAIS 05/28/2013 05/29/2013 BEST BUY MHT 00000158 $42.84 JAN GREW HAYMAN 05/30/2013 05/31/2013 BEST BUY MHT 00000158 $42.85 JAN GREW HAYMAN 05/22/2013 05/23/2013 VIKING INDUSTRIAL CENTER $1,119.80 MARK HAAG 05/23/2013 05/24/2013 HENRIKSEN ACE HARDWARE $25.69 GARY HINNENKAMP 05/18/2013 05/20/2013 AMERICAN RED CROSS $51.00 RON HORWATH 05/29/2013 05/30/2013 KNOWLAN'S MARKET #2 $29.46 ANN HUTCHINSON 05/16/2013 05/20/2013 THE HOME DEPOT 2801 $12.90 DAVID JAHN 05/20/2013 05/21/2013 DALCO ENTERPRISES, INC $228.75 DAVID JAHN 05/20/2013 05/21/2013 DALCO ENTERPRISES, INC $183.11 DAVID JAHN 05/22/2013 05/23/2013 HENRIKSEN ACE HARDWARE $14.54 DAVID JAHN 05/28/2013 05/29/2013 DALCO ENTERPRISES, INC $207.19 DAVID JAHN 05/30/2013 05/31/2013 LA POLICE GEAR INC $103.99 KEVIN JOHNSON 05/18/2013 05/20/2013 OFFICE DEPOT #1090 $47.07 LOIS KNUTSON 05/20/2013 05/22/2013 OFFICE DEPOT #1079 $60.72 LOIS KNUTSON 05/20/2013 05/22/2013 OFFICE DEPOT #1080 $11.55 LOIS KNUTSON 05/20/2013 05/22/2013 OFFICE DEPOT #1127 $10.69 LOIS KNUTSON 05/20/2013 05/22/2013 OFFICE DEPOT #1090 $14.12 LOIS KNUTSON 05/21/2013 05/21/2013 COMCAST CABLE COMM $166.53 DUWAYNE KONEWKO 05/20/2013 05/22/2013 STREICHER'S MO $398.44 NICHOLAS KREKELER 05/22/2013 05/24/2013 STREICHER'S MPLS ($398.44)NICHOLAS KREKELER 05/28/2013 05/29/2013 CUB FOODS #1599 $29.97 NICHOLAS KREKELER Packet Page Number 46 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 05/28/2013 05/30/2013 UNIFORMS UNLIMITED INC.$142.36 NICHOLAS KREKELER 05/20/2013 05/21/2013 MENARDS 3059 $6.41 RANDY LINDBLOM 05/23/2013 05/27/2013 ASPEN MILLS INC.$133.85 STEVE LUKIN 05/23/2013 05/27/2013 ASPEN MILLS INC.$127.85 STEVE LUKIN 05/23/2013 05/27/2013 ASPEN MILLS INC.$48.95 STEVE LUKIN 05/23/2013 05/27/2013 ASPEN MILLS INC.$48.95 STEVE LUKIN 05/23/2013 05/27/2013 ASPEN MILLS INC.$154.80 STEVE LUKIN 05/23/2013 05/27/2013 ASPEN MILLS INC.$142.85 STEVE LUKIN 05/29/2013 05/30/2013 EMERGENCY APPARATUS MAINT $2,809.09 STEVE LUKIN 05/20/2013 05/22/2013 KEEPRS INC 2 $29.05 KATHERINE LYNCH 05/28/2013 05/29/2013 TARGET 00011858 $22.80 MIKE MARTIN 05/20/2013 05/22/2013 THE HOME DEPOT 2801 $18.04 BRENT MEISSNER 05/27/2013 05/29/2013 THE SALVATION ARMY 11 $125.96 ALESIA METRY 05/16/2013 05/20/2013 BOUND TREE MEDICAL LLC $29.44 MICHAEL MONDOR 05/17/2013 05/20/2013 BOUND TREE MEDICAL LLC $586.30 MICHAEL MONDOR 05/17/2013 05/20/2013 CVS PHARMACY #1751 Q03 $83.01 MICHAEL MONDOR 05/20/2013 05/22/2013 BOUND TREE MEDICAL LLC $150.60 MICHAEL MONDOR 05/21/2013 05/23/2013 BOUND TREE MEDICAL LLC $4.00 MICHAEL MONDOR 05/22/2013 05/24/2013 BOUND TREE MEDICAL LLC $6.68 MICHAEL MONDOR 05/29/2013 05/30/2013 HEJNY RENTAL INC $144.83 JOHN NAUGHTON 05/22/2013 05/24/2013 THE HOME DEPOT 2801 $44.40 RICHARD NORDQUIST 05/22/2013 05/24/2013 OFFICE DEPOT #1079 $23.12 MARY KAY PALANK 05/22/2013 05/24/2013 OFFICE DEPOT #1090 $49.75 MARY KAY PALANK 05/19/2013 05/20/2013 AMAZON.COM $49.99 PHILIP F POWELL 05/19/2013 05/20/2013 AMAZON.COM $49.99 PHILIP F POWELL 05/24/2013 05/27/2013 AMAZON.COM $56.56 PHILIP F POWELL 05/17/2013 05/20/2013 AUTO PLUS NO ST PAUL 392 $33.35 STEVEN PRIEM 05/21/2013 05/22/2013 AUTO PLUS NO ST PAUL 392 ($22.42)STEVEN PRIEM 05/21/2013 05/22/2013 TOWMASTER $5.25 STEVEN PRIEM 05/21/2013 05/22/2013 AUTO PLUS NO ST PAUL 392 $62.46 STEVEN PRIEM 05/21/2013 05/22/2013 AN FORD WHITE BEAR LAK $278.53 STEVEN PRIEM 05/21/2013 05/22/2013 AN FORD WHITE BEAR LAK $104.35 STEVEN PRIEM 05/22/2013 05/23/2013 GOODYEAR AUTO SRV CT 6920 $100.98 STEVEN PRIEM 05/22/2013 05/23/2013 MACQUEEN EQUIPMENT INC $59.00 STEVEN PRIEM 05/22/2013 05/23/2013 AMERICAN FASTENER AND SUP $117.83 STEVEN PRIEM 05/22/2013 05/23/2013 AMERICAN FASTENER AND SUP $130.14 STEVEN PRIEM 05/22/2013 05/29/2013 AMERICAN FASTENER AND SUP ($117.83)STEVEN PRIEM 05/23/2013 05/24/2013 KATH FUEL OFFICE $412.49 STEVEN PRIEM 05/23/2013 05/24/2013 FACTORY MTR PTS #1 $281.45 STEVEN PRIEM 05/24/2013 05/27/2013 SOI*SNAP-ONEQUIPMENT ($433.43)STEVEN PRIEM 05/28/2013 05/29/2013 POMPS TIRE SERVICE, INC $246.28 STEVEN PRIEM 05/28/2013 05/29/2013 ZARNOTH BRUSH WORKS INC $1,287.42 STEVEN PRIEM 05/28/2013 05/29/2013 AUTO PLUS NO ST PAUL 392 $22.68 STEVEN PRIEM 05/28/2013 05/29/2013 AN FORD WHITE BEAR LAK $181.31 STEVEN PRIEM 05/29/2013 05/30/2013 AUTO PLUS NO ST PAUL 392 $53.39 STEVEN PRIEM 05/29/2013 05/31/2013 ACDELCO $175.00 STEVEN PRIEM 05/30/2013 05/31/2013 INTERSTATE PWR SYS 1P $57.74 STEVEN PRIEM 05/20/2013 05/22/2013 THE HOME DEPOT 2801 $25.01 KELLY PRINS 05/23/2013 05/24/2013 VIKING ELECTRIC-CREDIT DE $875.31 KELLY PRINS 05/23/2013 05/27/2013 PARK SUPPLY OF AMERICA IN $586.56 KELLY PRINS 05/24/2013 05/27/2013 CONTINENTAL RESEARCH COR $891.72 KELLY PRINS 05/17/2013 05/20/2013 NOVACARE REHB/HEALT $500.00 TERRIE RAMEAUX 05/22/2013 05/23/2013 HILLYARD INC MINNEAPOLIS $1,289.17 MICHAEL REILLY 05/18/2013 05/20/2013 AMERICAN COUNCIL ON EX $129.00 LORI RESENDIZ 05/29/2013 05/31/2013 PIVOTAL 5, INC.$270.81 LORI RESENDIZ 05/28/2013 05/29/2013 LILLIE SUBURBAN NEWSPAPE $450.00 AUDRA ROBBINS Packet Page Number 47 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 05/29/2013 05/31/2013 PIONEER PRESS ADVERTISING $34.06 AUDRA ROBBINS 05/22/2013 05/23/2013 ABLE HOSE RUBBER LLC $39.28 ROBERT RUNNING 05/28/2013 05/29/2013 MENARDS 3059 $112.16 ROBERT RUNNING 05/21/2013 05/22/2013 HALF PRICE BANNERS $108.25 DEB SCHMIDT 05/23/2013 05/27/2013 THE HOME DEPOT 2801 $44.89 SCOTT SCHULTZ 05/28/2013 05/30/2013 USA MOBILITY WIRELE $16.07 SCOTT SCHULTZ 05/17/2013 05/20/2013 UNIFORMS UNLIMITED INC.$166.09 MICHAEL SHORTREED 05/21/2013 05/22/2013 PAYPAL *ONLINECLASS $89.00 JOANNE SVENDSEN 05/21/2013 05/22/2013 PAYPAL *ONLINECLASS $89.00 JOANNE SVENDSEN 05/21/2013 05/23/2013 STREET CRIMES $399.00 JOANNE SVENDSEN 05/28/2013 05/30/2013 STREET CRIMES $996.99 JOANNE SVENDSEN 05/28/2013 05/29/2013 GRAB A GUN $400.00 THOMAS SZCZEPANSKI 05/29/2013 05/31/2013 UNIFORMS UNLIMITED INC.$118.07 BRIAN TAUZELL 05/21/2013 05/23/2013 OFFICE MAX $75.11 JAMES TAYLOR 05/21/2013 05/23/2013 MICHAELS #2744 $8.56 JAMES TAYLOR 05/17/2013 05/20/2013 UNIFORMS UNLIMITED INC.$20.88 PAUL THIENES 05/28/2013 05/29/2013 NAT ASSN TOWN WATCH $35.00 PAUL THIENES 05/25/2013 05/27/2013 TARGET 00021808 $16.00 JOSEPH TRAN 05/22/2013 05/23/2013 USPS 26833800033400730 $46.00 KAREN WACHAL 05/30/2013 05/31/2013 ERIKS BIKE SHOP $74.97 JAY WENZEL 05/20/2013 05/21/2013 TARGET 00011858 $8.29 TAMMY YOUNG 05/22/2013 05/23/2013 FRANKLINCOVEYPRODUCTS $38.51 TAMMY YOUNG 05/21/2013 05/22/2013 KOHL'S #0052 $15.38 SUSAN ZWIEG $45,147.56 Packet Page Number 48 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx CHECK #CHECK DATE EMPLOYEE NAME CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 06/07/13 CARDINAL, ROBERT 435.16 06/07/13 KOPPEN, MARVIN 435.16 06/07/13 ROSSBACH, WILLIAM 494.44 06/07/13 CAVE, REBECCA 435.16 06/07/13 JUENEMANN, KATHLEEN 435.16 06/07/13 AHL, R. CHARLES 5,495.72 06/07/13 ANTONEN, JAMES 5,906.00 06/07/13 STRAUTMANIS, MARIS 64.00 06/07/13 VALLE, EDWARD 100.00 06/07/13 CHRISTENSON, SCOTT 2,439.39 06/07/13 FARR, LARRY 3,255.27 06/07/13 BURLINGAME, SARAH 2,178.90 06/07/13 KANTRUD, HUGH 184.62 06/07/13 RAMEAUX, THERESE 3,099.15 06/07/13 BAUMAN, GAYLE 4,756.49 06/07/13 JAHN, DAVID 1,887.91 06/07/13 METRY, THOMAS 840.00 06/07/13 JACKSON, MARY 2,156.11 06/07/13 KELSEY, CONNIE 2,626.68 06/07/13 ANDERSON, CAROLE 1,416.46 06/07/13 DEBILZAN, JUDY 1,359.66 06/07/13 BEGGS, REGAN 1,520.99 06/07/13 GUILFOILE, KAREN 4,609.10 06/07/13 RUEB, JOSEPH 2,801.00 06/07/13 SINDT, ANDREA 2,218.60 06/07/13 LARSON, MICHELLE 1,628.15 06/07/13 MECHELKE, SHERRIE 1,156.92 06/07/13 SCHMIDT, DEBORAH 3,066.11 06/07/13 SPANGLER, EDNA 1,227.14 06/07/13 RICHTER, CHARLENE 841.23 06/07/13 SCHOENECKER, LEIGH 1,671.39 06/07/13 MOY, PAMELA 1,706.42 06/07/13 OSTER, ANDREA 1,935.11 06/07/13 CORCORAN, THERESA 1,928.19 06/07/13 KVAM, DAVID 4,687.84 06/07/13 VITT, SANDRA 1,033.19 06/07/13 WEAVER, KRISTINE 2,389.00 06/07/13 SVENDSEN, JOANNE 2,131.82 06/07/13 THOMFORDE, FAITH 1,586.51 06/07/13 PALANK, MARY 1,932.80 06/07/13 POWELL, PHILIP 2,970.49 06/07/13 ABEL, CLINT 2,999.12 06/07/13 ALDRIDGE, MARK 3,568.43 Packet Page Number 49 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 06/07/13 BAKKE, LONN 3,366.98 06/07/13 BARTZ, PAUL 4,208.69 06/07/13 BIERDEMAN, BRIAN 3,686.47 06/07/13 BOHL, JOHN 47,284.44 06/07/13 BELDE, STANLEY 3,218.84 06/07/13 BENJAMIN, MARKESE 3,139.87 06/07/13 CROTTY, KERRY 3,647.20 06/07/13 DEMULLING, JOSEPH 2,872.41 06/07/13 BUSACK, DANIEL 3,974.30 06/07/13 CARNES, JOHN 2,373.33 06/07/13 ERICKSON, VIRGINIA 3,222.23 06/07/13 FORSYTHE, MARCUS 2,865.63 06/07/13 DOBLAR, RICHARD 4,054.83 06/07/13 DUGAS, MICHAEL 5,369.11 06/07/13 HAWKINSON JR, TIMOTHY 3,034.57 06/07/13 HER, PHENG 2,911.72 06/07/13 FRITZE, DEREK 3,244.42 06/07/13 GABRIEL, ANTHONY 3,509.99 06/07/13 KALKA, THOMAS 954.09 06/07/13 KONG, TOMMY 3,115.24 06/07/13 HIEBERT, STEVEN 3,661.61 06/07/13 JOHNSON, KEVIN 4,113.38 06/07/13 LANGNER, SCOTT 3,135.14 06/07/13 LANGNER, TODD 3,021.58 06/07/13 KREKELER, NICHOLAS 910.80 06/07/13 KROLL, BRETT 3,043.25 06/07/13 MARINO, JASON 3,456.21 06/07/13 MARTIN, JERROLD 3,309.65 06/07/13 LU, JOHNNIE 3,682.39 06/07/13 LYNCH, KATHERINE 2,522.84 06/07/13 NYE, MICHAEL 3,383.34 06/07/13 OLSON, JULIE 2,978.03 06/07/13 MCCARTY, GLEN 3,135.14 06/07/13 METRY, ALESIA 3,080.97 06/07/13 RHUDE, MATTHEW 2,918.46 06/07/13 SHORTREED, MICHAEL 4,141.66 06/07/13 PARKER, JAMES 2,488.41 06/07/13 REZNY, BRADLEY 3,822.50 06/07/13 SZCZEPANSKI, THOMAS 3,360.60 06/07/13 TAUZELL, BRIAN 2,859.07 06/07/13 STEINER, JOSEPH 2,859.07 06/07/13 SYPNIEWSKI, WILLIAM 4,003.28 06/07/13 TRAN, JOSEPH 3,080.97 06/07/13 WENZEL, JAY 3,435.41 06/07/13 THEISEN, PAUL 3,080.97 06/07/13 THIENES, PAUL 4,684.71 06/07/13 BASSETT, BRENT 640.48 06/07/13 BAUMAN, ANDREW 3,111.92 06/07/13 XIONG, KAO 2,958.97 06/07/13 ANDERSON, BRIAN 171.36 06/07/13 BOURQUIN, RON 897.60 06/07/13 CAPISTRANT, JACOB 293.76 Packet Page Number 50 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 06/07/13 CAPISTRANT, JOHN 697.44 06/07/13 CONCHA, DANIEL 48.96 06/07/13 DABRUZZI, THOMAS 2,488.65 06/07/13 DAWSON, RICHARD 3,902.94 06/07/13 CRAWFORD - JR, RAYMOND 612.00 06/07/13 CRUMMY, CHARLES 367.20 06/07/13 FASULO, WALTER 464.12 06/07/13 HAGEN, MICHAEL 703.56 06/07/13 EATON, PAUL 587.52 06/07/13 EVERSON, PAUL 5,000.68 06/07/13 HAWTHORNE, ROCHELLE 2,885.80 06/07/13 HUTCHINSON, JAMES 640.32 06/07/13 HALE, JOSEPH 504.66 06/07/13 HALWEG, JODI 2,779.82 06/07/13 JONES, JONATHAN 446.76 06/07/13 JUREK, GREGORY 3,011.24 06/07/13 IMM, TRACY 170.88 06/07/13 JANSEN, CHAD 317.76 06/07/13 KELLOGG, JOHNATHAN 24.48 06/07/13 KERSKA, JOSEPH 605.88 06/07/13 KANE, ROBERT 714.00 06/07/13 KARRAS, JAMIE 299.88 06/07/13 LINDER, TIMOTHY 3,268.44 06/07/13 LOCHEN, MICHAEL 526.32 06/07/13 KONDER, RONALD 195.84 06/07/13 KUBAT, ERIC 2,992.20 06/07/13 MONDOR, MICHAEL 3,465.90 06/07/13 MONSON, PETER 24.48 06/07/13 MILLER, LADD 750.00 06/07/13 MILLER, NICHOLAS 458.76 06/07/13 NIELSEN, KENNETH 314.16 06/07/13 NOVAK, JEROME 3,525.57 06/07/13 MORGAN, JEFFERY 159.13 06/07/13 NEILY, STEVEN 24.48 06/07/13 OPHEIM, JOHN 371.28 06/07/13 PACHECO, ALPHONSE 664.96 06/07/13 NOWICKI, PAUL 171.36 06/07/13 OLSON, JAMES 3,005.36 06/07/13 PETERSON, ROBERT 3,290.36 06/07/13 POWERS, KENNETH 171.36 06/07/13 PARROW, JOSHUA 24.48 06/07/13 PETERSON, MARK 73.26 06/07/13 RANK, PAUL 612.00 06/07/13 REYNOSO, ANGEL 48.96 06/07/13 RAINEY, JAMES 885.16 06/07/13 RANK, NATHAN 587.52 06/07/13 RODRIGUEZ, ROBERTO 244.80 06/07/13 SEDLACEK, JEFFREY 4,419.35 06/07/13 RICE, CHRISTOPHER 885.36 06/07/13 RIEKEN, NICHOLAS 24.48 06/07/13 STREFF, MICHAEL 3,465.24 06/07/13 SVENDSEN, RONALD 3,690.89 Packet Page Number 51 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 06/07/13 WHITE, JOEL 171.36 06/07/13 GERVAIS-JR, CLARENCE 4,035.01 06/07/13 CORTESI, LUANNE 1,392.60 06/07/13 KNUTSON, LOIS 2,084.19 06/07/13 LUKIN, STEVEN 4,674.56 06/07/13 ZWIEG, SUSAN 1,756.32 06/07/13 DEBILZAN, THOMAS 2,186.19 06/07/13 EDGE, DOUGLAS 2,145.80 06/07/13 BRINK, TROY 3,197.62 06/07/13 BUCKLEY, BRENT 2,357.60 06/07/13 NAGEL, BRYAN 3,595.60 06/07/13 OSWALD, ERICK 2,653.12 06/07/13 JONES, DONALD 2,176.19 06/07/13 MEISSNER, BRENT 2,035.39 06/07/13 TEVLIN, TODD 2,176.19 06/07/13 BURLINGAME, NATHAN 2,150.40 06/07/13 RUIZ, RICARDO 1,636.19 06/07/13 RUNNING, ROBERT 2,388.99 06/07/13 HANSON, TODD 959.07 06/07/13 JAROSCH, JONATHAN 2,966.59 06/07/13 DUCHARME, JOHN 2,776.80 06/07/13 ENGSTROM, ANDREW 3,131.71 06/07/13 LOVE, STEVEN 3,629.51 06/07/13 THOMPSON, MICHAEL 4,514.72 06/07/13 KREGER, JASON 4,172.61 06/07/13 LINDBLOM, RANDAL 3,415.86 06/07/13 KONEWKO, DUWAYNE 4,667.89 06/07/13 BUTTWEILER, TYLER 792.00 06/07/13 ZIEMAN, SCOTT 585.00 06/07/13 JANASZAK, MEGHAN 1,593.79 06/07/13 HAYS, TAMARA 1,636.19 06/07/13 HINNENKAMP, GARY 2,344.89 06/07/13 GUNDERSON, THOMAS 828.00 06/07/13 HAMRE, MILES 1,600.80 06/07/13 BIESANZ, OAKLEY 1,699.34 06/07/13 DEAVER, CHARLES 820.05 06/07/13 NAUGHTON, JOHN 2,176.19 06/07/13 NORDQUIST, RICHARD 2,297.80 06/07/13 HUTCHINSON, ANN 2,682.02 06/07/13 SOUTTER, CHRISTINE 204.00 06/07/13 GERNES, CAROLE 841.50 06/07/13 HAYMAN, JANET 1,327.13 06/07/13 KROLL, LISA 1,928.19 06/07/13 SWANSON, CHRIS 708.00 06/07/13 WACHAL, KAREN 1,197.17 06/07/13 GAYNOR, VIRGINIA 3,284.18 06/07/13 EKSTRAND, THOMAS 3,867.33 06/07/13 FINWALL, SHANN 3,455.67 06/07/13 THOMPSON, DEBRA 842.43 06/07/13 YOUNG, TAMELA 2,080.27 06/07/13 MARTIN, MICHAEL 2,799.39 06/07/13 BRASH, JASON 2,544.99 Packet Page Number 52 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 06/07/13 CARVER, NICHOLAS 3,284.18 06/07/13 FISHER, DAVID 3,845.86 06/07/13 ACEITUNO, FELIPE 59.50 06/07/13 BERGER, STEPHANIE 287.38 06/07/13 SWAN, DAVID 2,802.59 06/07/13 WELLENS, MOLLY 1,731.57 06/07/13 ROBBINS, AUDRA 3,209.84 06/07/13 ROBBINS, CAMDEN 351.00 06/07/13 BJORK, BRANDON 167.75 06/07/13 BRENEMAN, NEIL 2,296.28 06/07/13 TAYLOR, JAMES 2,912.48 06/07/13 VUKICH, CANDACE 92.00 06/07/13 SCHALLER, SCOTT 64.50 06/07/13 SHERWOOD, CHRISTIAN 440.00 06/07/13 ORE, JORDAN 1,636.19 06/07/13 SCHULTZ, SCOTT 3,384.95 06/07/13 ADAMS, DAVID 1,947.40 06/07/13 HAAG, MARK 2,388.99 06/07/13 BERNARDY, CHRISTINE 2,479.65 06/07/13 CRAWFORD - JR, RAYMOND 382.87 06/07/13 WILBER, JEFFREY 1,564.19 06/07/13 AKEY, SHELLEY 219.75 06/07/13 HER, PETER 128.45 06/07/13 HOFMEISTER, MARY 1,102.06 06/07/13 EVANS, CHRISTINE 1,672.06 06/07/13 GLASS, JEAN 2,151.73 06/07/13 KULHANEK-DIONNE, ANN 598.00 06/07/13 MUSKAT, JULIE 220.00 06/07/13 HOFMEISTER, TIMOTHY 401.49 06/07/13 KELLEY, CAITLIN 878.98 06/07/13 VUE, LOR PAO 367.52 06/07/13 AICHELE, MEGAN 124.88 06/07/13 PELOQUIN, PENNYE 509.45 06/07/13 VANG, TIM 577.00 06/07/13 BAETZOLD, CLAIRE 36.75 06/07/13 BAETZOLD, SETH 29.00 06/07/13 ANDERSON, ALYSSA 16.19 06/07/13 ANDERSON, JOSHUA 456.00 06/07/13 BRUSOE, AMY 17.10 06/07/13 BRUSOE, CRISTINA 46.80 06/07/13 BAUDE, SARAH 46.26 06/07/13 BESTER, MICHAEL 138.00 06/07/13 CLARK, PAMELA 19.55 06/07/13 CRANDALL, KRISTA 330.50 06/07/13 BUCKLEY, BRITTANY 202.50 06/07/13 BUTLER, ANGELA 81.00 06/07/13 DRECHSEL, SARAH 29.38 06/07/13 DUNN, RYAN 1,134.52 06/07/13 DEMPSEY, BETH 82.06 06/07/13 DIONNE, DANIELLE 13.95 06/07/13 EHLE, DANIEL 35.06 06/07/13 ERICKSON-CLARK, CAROL 55.68 Packet Page Number 53 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 06/07/13 ERICSON, RACHEL 27.90 06/07/13 FLORES, LUIS 88.00 06/07/13 FRAMPTON, SAMANTHA 202.00 06/07/13 GADOW, VERONIKA 14.70 06/07/13 FONTAINE, KIM 506.94 06/07/13 FOX, KELLY 30.00 06/07/13 GRUENHAGEN, LINDA 266.70 06/07/13 HASSAN, KIANA 135.05 06/07/13 GIEL, NICOLE 67.38 06/07/13 GRAY, MEGAN 122.50 06/07/13 HORWATH, RONALD 2,772.88 06/07/13 JOHNSON, BARBARA 339.20 06/07/13 HEINRICH, SHEILA 205.57 06/07/13 HOLMBERG, LADONNA 303.76 06/07/13 KOHLER, ROCHELLE 74.00 06/07/13 KOZDROJ, GABRIELLA 106.25 06/07/13 JOHNSON, KAITLYN 23.55 06/07/13 JOYER, ANTHONY 66.60 06/07/13 LAMSON, ELIANA 27.00 06/07/13 LEKO, LINDSAY 23.63 06/07/13 LAMEYER, BRENT 72.50 06/07/13 LAMEYER, ZACHARY 75.69 06/07/13 NADEAU, KELLY 17.00 06/07/13 NADEAU, TAYLOR 87.13 06/07/13 MCCOMAS, LEAH 206.50 06/07/13 MCCORMACK, MELISSA 117.60 06/07/13 PROESCH, ANDY 780.68 06/07/13 RANEY, COURTNEY 791.00 06/07/13 NITZ, CARA 175.50 06/07/13 NORTHOUSE, KATHERINE 123.75 06/07/13 ROLLERSON, TERRANCE 30.00 06/07/13 SCHMIDT, EMILY 44.20 06/07/13 RESENDIZ, LORI 2,285.54 06/07/13 RICHTER, DANIEL 94.50 06/07/13 SMITH, CASEY 153.67 06/07/13 SMITLEY, SHARON 246.06 06/07/13 SCHREIER, ROSEMARIE 298.00 06/07/13 SMITH, ANN 195.22 06/07/13 TRUE, ANDREW 84.93 06/07/13 TUPY, HEIDE 45.80 06/07/13 SYME, ABBEY 32.88 06/07/13 TREPANIER, TODD 230.00 06/07/13 WARNER, CAROLYN 59.40 06/07/13 WEINHAGEN, SHELBY 189.75 06/07/13 TUPY, MARCUS 71.25 06/07/13 VANG, XANG 123.00 06/07/13 HITE, ANDREA 269.50 06/07/13 LANGER, CHELSEA 176.38 06/07/13 YUNKER, JOSEPH 164.00 06/07/13 BOSLEY, CAROL 105.75 06/07/13 LANGER, KAYLYN 89.25 06/07/13 BORCHERT, JONATHAN 161.50 Packet Page Number 54 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx 9989366 9989367 9989368 9989369 9989370 9989371 9989372 9989373 9989374 06/07/13 CRAWFORD, SHAWN 420.00 06/07/13 DOUGLASS, TOM 1,835.39 06/07/13 MALONEY, SHAUNA 290.50 06/07/13 PRINS, KELLY 1,716.19 06/07/13 DYER, KATELYN 170.00 06/07/13 MAIDMENT, COLIN 178.50 06/07/13 SPEARS, SHYTIANA 327.26 06/07/13 THOMPSON, BENJAMIN 425.00 06/07/13 REILLY, MICHAEL 1,962.59 06/07/13 SINDT, DARIEN 161.50 06/07/13 FOWLDS, MYCHAL 4,072.29 06/07/13 COUNTRYMAN, BRENDA 1,152.00 06/07/13 AICHELE, CRAIG 2,231.39 06/07/13 BERGO, CHAD 2,741.49 06/07/13 PRIEM, STEVEN 2,448.89 06/07/13 WOEHRLE, MATTHEW 2,257.31 06/07/13 FRANZEN, NICHOLAS 2,789.40 06/07/13 SCHREIER, ABIGAIL 67.14 06/07/13 SCHREIER, ZACHARY 117.50 06/07/13 SCOTT, HALEY 73.50 06/07/13 SKUNES, KELLY 16.20 06/07/13 SMITH, JEROME 132.50 06/07/13 STEFFEN, MICHAEL 76.50 560,893.61 06/07/13 WALES, ABIGAIL 147.64 06/07/13 RANGEL, SAMANTHA 28.00 06/07/13 CUSICK, JESSICA 293.26 Packet Page Number 55 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx Check Description Amount 90105 02464 FUNDS FOR ATMS 10,000.00 90106 01973 CAR WASHES - MAY 40.00 90107 00393 MONTHLY SURTAX - MAY 17010123035 1,904.20 90108 01337 911 DISPATCH SERVICES - MAY 28,851.06 01337 FLEET SUPPORT FEE - MAY 458.64 90109 01546 DAY CAMP & STAFF T-SHIRTS 1,671.75 90110 04192 EMS BILLING - MAY 3,558.04 90111 01190 ELECTRIC UTILITY 1,093.76 90112 01803 GUTTER BROOMS-STREET SWEEPERS 2,292.47 90113 03727 REMOVAL OF REFLECTIVE SHEETING 1,518.33 03727 REMOVAL OF REFLECTIVE SHEETING 1,035.09 90114 05026 TENNIS INSTRUCTION 269.50 90115 00058 REIMB FOR MILEAGE 05/14 - 06/04 25.99 90116 04419 REFS 2ND HALF SPRING VOLLEYBALL 300.00 90117 04886 REFS 2ND HALF SPRING VOLLEYBALL 164.00 90118 00230 CLASS 5 BASE 241.42 90119 00279 CONCRETE FOR 3003 MEYER CT 654.08 90120 02921 REIMB FOR MEALS 5/6 - 5/10 66.29 90121 00479 MANHOLE ADJUSTING RINGS 1,521.05 90122 00531 BLACK DIRT FOR RESTORATION WORK 208.41 90123 05226 PROJ 11-28 WATER SRVS INSTALLATION 37,092.36 90124 03988 REIMB FOR GYM SHOES 75.00 90125 04846 MEDICAL SUPPLIES 1,184.26 90126 02263 BOARDING & DESTRUCTION FEE - MAY 187.56 90127 03538 REFS 2ND HALF SPRING VOLLEYBALL 350.00 90128 00809 REIMB FOR MEAL 06/04 8.54 90129 04900 CEILING DRAPING MCC JUNE 8 600.00 90130 00857 5 COPIES OF 2013 DIRECTORY 261.31 90131 04286 PERFORMANCE MCC JUNE 27 5,385.00 90132 05222 PUBLIC SAFETY ASSESSMENT 450.00 90133 00986 MONTHLY SAC - MAY 2,410.65 90134 01199 REIMB FOR VINYL DECALS 95.00 90135 00001 REIMB E ARMISTEAD TURF RESTORATION 100.00 90136 00001 REIMB M MULLIGAN TURF RESTORATION 50.00 90137 01863 REFS 2ND HALF SPRING VOLLEYBALL 225.00 90138 01270 POSTAGE METER RENTAL 6/13 - 6/14 887.00 90139 05223 SPLASH TRAX EQUIPMENT 3,885.00 90140 02663 REFS 2ND HALF SPRING VOLLEYBALL 75.00 90141 03178 CLASS INSTRUCTION 90.00 90142 00006 REFUND F IVORY MEMBERSHIP 66.96 90143 00006 REFUND F IVORY MEDICA BENEFIT 40.00 90144 01915 REFS 2ND HALF SPRING VOLLEYBALL 75.00 90145 01616 SECURITY OFFICER FOR MCC JUNE 8 210.00 90146 01649 T650 BOBCAT COMPACT TRACK LOADER 4,275.00 90147 04357 BIOMEDICAL SERVICE EQUIP 373.50 90148 02464 PAYING AGENT FEES 425.00 90149 04179 PROGRAM DISPLAY SIGN MCC - MAY 325.00 90150 02057 REIMB FOR MEALS 05/31 10.93 06/18/2013 ERICKSON OIL PRODUCTS INC 06/18/2013 MN DEPT OF LABOR & INDUSTRY 06/18/2013 RAMSEY COUNTY-PROP REC & REV Check Register City of Maplewood 06/14/2013 Date Vendor 06/10/2013 US BANK 06/18/2013 XCEL ENERGY 06/18/2013 ZARNOTH BRUSH WORKS, INC. 06/18/2013 ADVANCED WATERJET TECH INC 06/18/2013 RAMSEY COUNTY-PROP REC & REV 06/18/2013 SUBURBAN SPORTSWEAR 06/18/2013 TRANS-MEDIC 06/18/2013 LOUISE A. BEAMAN 06/18/2013 KAREN MARIE BOWMAN 06/18/2013 BRYAN ROCK PRODUCTS, INC. 06/18/2013 ADVANCED WATERJET TECH INC 06/18/2013 ADVANTAGE SPORTS LLC 06/18/2013 CRAIG AICHELE 06/18/2013 FRA-DOR INC. 06/18/2013 GM CONTRACTING, INC. 06/18/2013 JODI HALWEG 06/18/2013 CEMSTONE PRODUCTS CO. 06/18/2013 MICHAEL J DUGAS 06/18/2013 EULL'S MANUFACTURING CO., INC. 06/18/2013 TOMMY KONG 06/18/2013 LASTING IMPRESSIONS BY AMY LLC 06/18/2013 LEAGUE OF MINNESOTA CITIES 06/18/2013 HEALTHEAST 06/18/2013 HILLCREST ANIMAL HOSPITAL PA 06/18/2013 PATRICK JAMES HUBBARD 06/18/2013 JEROME NOVAK 06/18/2013 ONE TIME VENDOR 06/18/2013 ONE TIME VENDOR 06/18/2013 LORIE LINE MUSIC, INC. 06/18/2013 MARTIN-MCALLISTER 06/18/2013 METROPOLITAN COUNCIL 06/18/2013 CARL SAARION 06/18/2013 SCIENCE EXPLORERS, INC. 06/18/2013 SILVER SNEAKERS 06/18/2013 ROGER PACKER 06/18/2013 PITNEY BOWES INC 06/18/2013 RAVE SPORTS 06/18/2013 TRI-STATE BOBCAT, INC. 06/18/2013 UNIVERSAL HOSPITAL SRVS, INC. 06/18/2013 US BANK 06/18/2013 SILVER SNEAKERS 06/18/2013 NANCY STEFFEN 06/18/2013 PAUL THIENES 06/18/2013 VISUAL IMAGE PROMOTIONS 06/18/2013 JAY WENZEL 115,087.15 46 Checks in this report. Packet Page Number 56 of 206 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx Settlement Date Payee Description Amount 6/10/2013 MN State Treasurer Drivers License/Deputy Registrar 73,351.66 6/10/2013 U.S. Treasurer Federal Payroll Tax 100,460.71 6/10/2013 P.E.R.A.P.E.R.A.90,332.32 6/11/2013 MN State Treasurer Drivers License/Deputy Registrar 56,772.16 6/11/2013 MidAmerica - ING HRA Flex plan 17,995.02 6/11/2013 Labor Unions Union Dues 1,924.25 6/11/2013 MN State Treasurer State Payroll Tax 20,742.22 6/12/2013 MN State Treasurer Drivers License/Deputy Registrar 57,139.01 6/13/2013 MN State Treasurer Drivers License/Deputy Registrar 38,554.12 6/14/2013 MN State Treasurer Drivers License/Deputy Registrar 34,031.22 6/14/2013 MN Dept of Natural Resources DNR electronic licenses 1,363.00 6/14/2013 Optum Health DCRP & Flex plan payments 3,600.15 496,265.84 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Packet Page Number 57 of 206 Item G-2 MEMORANDUM TO: James Antonen, City Manager FROM: Steve Lukin, Fire Chief DATE: June 17, 2013 RE: Resolution Accepting Donation of $100.00 Introduction A donation of $100.00 from Dave and Wendy Karras, provided by Alerus Mortgage, was donated to the Maplewood Fire Department as part of their charitable donation program called “Refer a friend”. Build your community”. Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by the governing body in the form of a resolution by a two-thirds vote. Consideration Approve the following resolution accepting the donation of $100.00 from Dave and Wendy Karras, provided by Alerus Mortgage as part of their charitable donation program called “Refer a friend”. Build your community”. RESOLUTION ACCEPTANCE OF DONATION WHEREAS the city of Maplewood and Maplewood Fire Department has received a donation of $100.00 from Dave and Wendy Karras, provided by Alerus Mortgage, as part of their charitable donation program called “Refer a friend”. Build your community”. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the city of Maplewood and Maplewood Fire Department to accept this donation. Packet Page Number 58 of 206 Agenda Item G-3 AGENDA REPORT TO: James Antonen, City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Approval of a Resolution Authorizing Submission of Request for State Bonding Funds for the Regional East Metro Public Safety Training Facility DATE: June 18, 2013 BACKGROUND Back in 2009 when we started putting cost estimates together for the construction of the Regional East Metro Public Safety Training Facility, they were prepared with the best information we had at the time and it was determined that we needed approximately $3.5 to 4 million dollars. Once construction started, additional costs have risen in the areas of the utilities, soil correction and the need to upgrade the intersection; as well as overall inflation costs over the past 4-1/2 years. In order to complete phase 1 of the project, which will includes the simulation building, burn tower and the residential burn building, we will be requesting $1.8 million from the state of Minnesota in the 2014 bonding bill. These dollars will assist us in completing phase 1 by allowing us to put the necessary props in each of the buildings to provide live fire training. We are required by the State to match dollar for dollar for the $1.8 million in bonding money we are requesting. At this time, we have approximately $2.4 million available to be used as part of our match which will come from the value of the land and other grants we have received. This request for bonding money will have no impact and will require no financial assistance from the city of Maplewood. We had submitted a request for bonding money in the 2013 session, but as you are aware, no bonding bill was approved in 2013. Therefore, our request for bonding is being submitted for consideration in the 2014 session. RECOMMENDATION I am requesting the city council support the resolution authorizing submission of request for State bonding funds in the amount of $1.8 million dollars for the completion of construction for phase 1 of the Regional East Metro Public Safety Training Facility Packet Page Number 59 of 206 Agenda Item G-3 RESOLUTION # 1 A RESOLUTION OF SUPPORT FOR STATE BONDING REQUEST FOR THE COMPLETION OF PHASE 1 OF THE EAST METRO PUBLIC SAFETY TRAINING CENTER WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding Bill requests for the 2014 Legislative Session; and WHEREAS, the City of Maplewood has deemed the completion of the East Metro Public Safety Training Center a high priority project; and WHEREAS, the current funding available for the project is not sufficient to complete construction of the one of the three critical training buildings, site paving in the training yard, installation of two gas-fired burn training props and installation of burn room lining systems. WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap financing to supplement previous state grant funds, local funding and other funding for the completion of the East Metro Public Safety Training Center; NOW, THEREFORE BE IT RESOLVED that the Maplewood City Council does hereby authorize the request for state bonding proceeds to assist in financing the completion of construction of Phase 1 of the East Metro Public Safety Training Center. Adopted by the Maplewood City Council on this 24th day of June, 2013. Maplewood City Council ___________________________________ Will Rossbach, Mayor ATTEST: ___________________________ Karen Guilfoile, City Clerk Packet Page Number 60 of 206 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner SUBJECT: Conditional Use Permit Review – East Metro Public Safety Training Center LOCATION: Century Avenue south of Holloway Avenue DATE: June 18, 2013 INTRODUCTION The conditional use permit (CUP) for a planned unit development (PUD) for the East Metro Public Safety Training Center located at Century Avenue, south of Holloway Avenue is due for review. BACKGROUND On June 25, 2012, the council approved the following for this site: 1. A comprehensive land use plan amendment from unguided right-of-way to G (government facility). 2. A conditional use permit for a planned unit development. 3. Design review for the building, site and landscape plans 4. A wetland map amendment to remove incidental wetlands. DISCUSSION The site grading and preparation of the site is nearly complete. The utilities to serve the buildings have been extended into the site. The project architect is finalizing the details of the design of the burn building and burn tower. Construction of the buildings is expected to commence later this summer. RECOMMENDATION Review the conditional use permit for the East Metro Public Safety Training Center located at Century Avenue, south of Holloway Avenue again in one year to check on the project’s progress. P:\SEC13-29\East Metro Regional Fire Training\East Metro Regional Public Safety CUP Review_062413 Attachments: 1. Location map and aerial photo 2. Burn buildings renderings 3. June 25, 2012 city council minutes Agenda Item G4 Packet Page Number 61 of 206 CENTURY AVE NHOLLOWAY AVE LARPENTEUR AVE E MONASTERY WAY BENET R D WOODLAND LNEast Metro Public Safety Training CenterLocation Map and Aerial Photo Attachment 1 Proposed Public SafetyTraining Site Packet Page Number 62 of 206 Attachment 2 Packet Page Number 63 of 206 Thecityclerk andcity engineer are herebyauthorized and instructed to receive open and read aloud bidsreceived at thetime and place hereinnoted and to tabulatethebidsreceived The council will consider the bids andthe awardof acontract at theregular city councilmeeting ofJuly232012 Seconded byCouncilmemberCardinalAyes All Themotion passed Councilmember Juenemannmoved toapprove theResolutionOrdering Preparationof Assessment RollfortheEastMetroPublicSafety TrainingFacility City Project09 09 RESOLUTION12 6756 ORDERING PREPARATIONOF ASSESSMENT ROLL WHEREAS thecityclerk andcity engineerwill receivebids for theEastMetroPublic Safety TrainingCenter Improvements CityProject 0909 NOW THEREFORE BE ITRESOLVED BY THECITY COUNCIL OFMAPLEWOOD MINNESOTA that thecity clerkandcity engineershallforthwith calculate theproperamountto bespeciallyassessedforsuchimprovementagainsteveryassessablelotpieceorparcelofland abutting on thestreets affected without regardto cashvaluation asprovided bylaw and they shall file acopy ofsuch proposed assessment in thecityofficefor inspection FURTHER the clerkshall upon completion ofsuch proposed assessment notify the council thereof Seconded byCouncilmemberCardinalAyes All Themotion passed I UNFINISHED BUSINESS 1 East MetroPublicSafety Training Center Located at CenturyAvenue South ofHollowayAvenue Approvals Requested for aComprehensive PlanAmendment to G Government bConditional UsePermit for aPlanned Unit DevelopmentcDesignReview dWetland Map Amendment CityPlanner Ekstrand presentedthestaffreport andanswered questions of thecouncil RonLeaf withSEH Inc addressed and answered questions ofthe council DaleTripplerrepresenting the Environmental NaturalResource Commission addressedthecouncil and presented the commission report and answeredquestions Councilmember Llanasmoved to approve theResolutionApproving aComprehensive Land UsePlanAmendmentfromUnguidedRightOfWaytoGGovernmentforthePropertyLocatedWest of theMN Highway 120andMN Highway 5Intersection RESOLUTION12 6757 LAND USE PLAN AMENDMENTRESOLUTION June25 2012 13CityCouncilMeetingMinutes Attachment 3 Packet Page Number 64 of 206 WHEREAS Fire Chief SteveLukin ofCity of Maplewood has requesteda change to the Cityof Maplewoodslanduse plan from unclassified right of way to G government for consistency betweenthe plan and actual use ofthe land WHEREAS thischangeappliesto theproperty locatedwestof Highway 120and Highway 5 Thelegaldescription is All that partof thefollowing described tract The SoutheastQuarteroftheSoutheast Quarter SE 14SE 14 of Section 13 Township 29 North Range 22 West which lies northeasterly ofa linerun parallelwith anddistant 100feet southwesterly of the following described line Beginning at a point ontheeast line of saidSection 13 distant 1324 13feet North of thesoutheast cornerthereof thence runwesterly at an angle of 90 degrees withsaideast section line for 186 63 feet thencedeflect to righton a10 degree00 minute curve deltaangle 29degrees 20 minutesfor29333feetthenceontangenttosaidcurvefor100feetandthereterminating WHEREAS thehistory ofthischange isasfollows 1On June 5 2012 the planning commission held apublic hearing Thecitystaffpublished ahearingnoticeintheMaplewoodReviewandsentnoticestothesurroundingpropertyowners The planning commission gave everyoneat thehearing achance to speak andpresent written statements The planning commission recommended that thecity council approvethe land use plan change 2On June 25 2012 thecitycouncil discussed the land useplan change They consideredreportsandrecommendationsfromtheplanningcommissionandcitystaff NOW THEREFORE BE ITRESOLVED thatthe citycouncil approvedthe abovedescribedchangeforthefollowingreasons 1Theproperty ispresently utilizedby MnDOT whichwouldbe compatiblewith alanduseclassificationofG 2The futureuse ofthissite isapublicsafetytrainingcenterwhich will be utilizedbymultiplepublicjurisdictions 3The classification to G wouldguide a pieceof landthat currently does nothave any futureland use classification This action issubject to the approvalof this land use planamendment bytheMetropolitan Council TheMaplewood CityCouncilapproved thisresolutionon June 25 2012 Seconded byCouncilmemberKoppenAyes All Themotion passed Councilmember Juenemannmoved to approvetheResolutionApproving aConditionalUse Permit for aPlanned Unit Developmentfor theProposedEastMetroPublicSafety TrainingFacility which the SiteAlso Includes MnDOT sContinued Operations andtheMarshlandsRehabilitation ProjectapprovetheDesignPlansDateStampedMay142012fortheEastMetroPublicSafetyTraining Center andapprove theResolutionApproving theWetland MapAmendment fortheRemovalof June25 2012 14CityCouncilMeetingMinutes Attachment 3 Packet Page Number 65 of 206 Wetlands 3through 6from theCitys WetlandMapBased on theOpinion bythe Watershed District that theWetlands are NonHistoricaland assuch Incidental RESOLUTION12 6758 CONDITIONALUSE PERMIT PLANNED UNITDEVELOPMENT WHEREAS Fire ChiefSteve Lukinof CityofMaplewood has applied for aconditional use permit foraplanned unit developmenttobuild apublicsafetytraining center WHEREAS Section 44 6of thecityordinance provides that aPUD can be adevelopment characterized byaunified sitedesign with twoor moreprincipaluses orstructures WHEREAS thesitewill alsoinclude MnDOTscontinued operations and themarshlands rehabilitation project WHEREAS Section 44 1093 b of thecity ordinanceprovides thatthe city council may considerflexibility fromstrictcode compliance in theinternal and externaldesign requirements oftheprojectdependentuponthefollowingfindings 1The proposeddevelopment and thesurrounding neighborhood can bebetter served by relaxing the code requirements that regulate the physicaldevelopment orlayout ofthe project because ofits uniquenature 2ThePUDwould be consistentwith the spirit intent and purposes ofthischapter 3Theplanned unit development wouldproduce adevelopment of equal orsuperiorqualitytothatwhichwouldresultfromstrictadherencetothischapter 4The deviations would notconstitute a significantthreat to theproperty values safety healthor general welfareoftheowners oroccupants ofnearby land orto theenvironment 5The deviations are required for the reasonable and practicalphysicaldevelopment of the project WHEREAS theapplicant isrequesting that thecity allow abuilding to be constructed with architectural siding WHEREAS thispermit applies tothe property locatedwestofHighway 120andHighway 5 Thelegal description is All that partof thefollowing described tract The SoutheastQuarterof theSoutheast Quarter SE 14SE 14 ofSection 13Township29NorthRange22West which lies northeasterly ofa linerun parallelwith anddistant 100feet southwesterly of the following described line Beginning at a point on theeast line ofsaid Section 13 distant 1324 13feet North of thesoutheast cornerthereof thence run westerly at anangleof 90degrees with saideast section line for 186 63feet thencedeflect to right on a10degree 00minutecurve deltaangle 29 degrees 20 minutes for 293 33feet thenceon tangent tosaid curve for 100feetand there terminating June25 2012 15CityCouncilMeetingMinutes Attachment 3 Packet Page Number 66 of 206 WHEREAS thehistory of this conditional usepermit isasfollows 1 On June 5 2012 theplanning commission held a public hearing Thecitystaff published a hearingnotice intheMaplewood Reviewand sent notices tothesurrounding property owners The planning commission gave everyone at thehearing a chanceto speak andpresentwrittenstatementsTheplanningcommissionrecommendedthatthecitycouncil approvetheconditional use permit request 2 On June 25 2012 the city council discussedconditional use permit They consideredreports and recommendations from theplanning commission andcitystaff NOW THEREFORE BE ITRESOLVED that the city council the above describedconditionaluse permit and architectural metalsidingbuilding because 1 Theuse would belocated designed maintained constructed and operated to be in conformity with theCitys Comprehensive Plan and thisCode 2 Theuse would notchange the existingorplannedcharacter of thesurrounding area 3 Theuse would notdepreciate propertyvalues 4 Theuse would notinvolveany activity process materials equipment ormethods ofoperationthatwouldbedangeroushazardous detrimental disturbing orcause anuisance to any personorproperty because of excessivenoise glare smoke dust odor fumes water orair pollution drainage water run off vibration general unsightliness electrical interference orother nuisances 5 Theuse would notexceed thedesign standardsof any affectedstreet 6 Theuse would beserved byadequate publicfacilitiesand services includingstreets police and fire protection drainagestructures water and sewer systems schools and parks 7 Theuse would notcreate excessiveadditional costs forpublicfacilities orservices 8 Theuse would maximizethepreservation ofand incorporate the sites naturaland scenic features into thedevelopment design 9 Theuse wouldcause no morethan minimal adverse environmental effects 10 The proposed developmentand thesurrounding neighborhood can bebetter served by relaxing thecode requirements that regulate thephysicaldevelopmentorlayout of the projectbecause of its unique nature 11 ThePUDwould be consistentwith thespirit intent and purposes ofthischapter 12 ThePUDwouldproduce adevelopment of equalorsuperior quality tothat whichwould result fromstrictadherenceto thischapter 13 The deviations would notconstitute asignificant threatto theproperty values safety health orgeneral welfareof the ownersoroccupantsofnearby land orto theenvironment 14 The deviations are required for thereasonable and practicalphysicaldevelopmentof the project June25 2012 16CityCouncilMeetingMinutes Attachment 3 Packet Page Number 67 of 206 Approvalissubject to thefollowingconditions 1 All construction shallfollowthe site plandate stamped May 14 2012 Staffmayapprove minor changes 2 Thecity council shall review thispermit in one year 3 The proposed construction must be substantially startedwithin one yearof council approvalorthepermitshallbecomenullandvoidThecouncilmayextendthisdeadlineforoneyear 4 Comply with therequirements of thecity sengineeringdepartment 5 The applicant shallwork with thebuildingofficial andfiremarshal to ensurecompliance with applicable codes 6 This approval does notinclude landscaping plans orbuilding elevationsfortheclassroom trainingbuildingwhich shallbesubmitted forcommunity designreviewboard approval 7 Hours ofoperation shallbe limited to 9am to 10p m and thesitemust be incompliancewiththecitysnoiseordinanceatalltimes 8 City councilmustapprove ajoint powersagreementwith partnering jurisdictions that willlimittheuseoftheburnbuildingswhenweatherconditionsmaycausesmokeandotherirritants to affect nearby residential neighborhoods The Maplewood CityCouncilapprovedthisresolution on June 25 2012 RESOLUTION 12 6759ChangestotheMaplewoodWetlandMap WHEREAS on December 14 2009 theMaplewood City Council adopted awetland ordinanceOrdinanceNo895dealingwithwetlandregulations WHEREAS as partof theordinance theCityCouncil adopted awetland classification mapThemapisbasedonwetlandclassificationsfromMinnesotaRoutineAssessmentMethod MnRAM wetlandstudies and assigned bythe applicablewatershed districts WHEREAS theordinance states thattheCity Council willadopt changes to thewetland map which are basedon MnRAMand other studiesconducted and approved bywatersheddistricts WHEREAS in 2005and 2011the CityofMaplewood hadwetlands delineatedon a20 5 acre vacant lotlocated westoftheintersection of CenturyAvenueand Highway 5 refer to wetlanddelineationmapattached WHEREAS thewetland delineation found thatWetlands 3through 6weredeveloped incidentally asa resultof theactivities associated with thegrading and fillmaterial completed by the MinnesotaDepartmentof Transportation MnDOT in the1970s WHERES in November 2011 the Local Governmental Unit MnDOT andTechnical Evaluation Panel RamseyWashington Metro Watershed District reviewed thedelineation reportandagreedwiththeassessmentthatWetlands3through6arenonhistoricalwetlandsandthus June25 2012 17CityCouncilMeetingMinutes Attachment 3 Packet Page Number 68 of 206 incidental As such Ramsey Washington Metro Watershed Districtwill beremoving thewetlands fromtheir wetland classification map WHEREAS On May 21 2012 the MaplewoodEnvironmental and NaturalResources Commission reviewed theLocalGovernmental Unit and Technical Evaluation Paneldecision that Wetlands 3 through 6arenon historical and incidental and recommendedthat the CityCouncilremovethewetlandsfromtheCityswetlandclassificationmap NOW THEREFORE BE ITRESOLVED that thecity council approves theabovedescribedwetlandmapchangebecauseWetlands3through6havebeenfoundtobenon historical and incidentaland theRamseyWashington MetroWatershed Districtwillberemoving them fromtheir wetland classification map The Maplewood CityCouncilapprovedthisresolution on June 25 2012 Seconded byCouncilmemberKoppenAyes All Themotion passed 2 Solid Waste Management Summary PublicationOrdinance Environmental PlannerFinwall presented the staff report Councilmember Juenemann moved toapprove the Solid WasteManagement Summary PublicationOrdinance forPublication in theCitys OfficialNewspaper Ordinance No 921MaplewoodSolidWasteManagement Ordinance On June 11 2012 the Maplewood CityCouncil adopted anordinancewhich regulates the management ofsolidwaste within theCity A summaryof theordinance follows 1Solid waste isdefinedas set forth in MinnesotaStatutes section 116 06 subdivision 22 1 9 butisfurther defined for purposes of this ordinanceto includegarbage recyclables appliances bulkywaste yard waste andhousehold hazardous waste2Thegoalofthesolidwastemanagementordinanceistoimprovesolidwaste management and to serve thefollowingpurposesaAchieveareductioninwastegenerated b Encourage the separation and recovery of materials and energyfromwaste c Ensure the protectionof public healthand safety and promotecity cleanliness andlivability d Promote best management practices in solidwaste management toprotectair quality water quality and natural resources e Beconsistentwith the requirements of theState statutes Staterules and RamseyCountyordinancesandwithStateandRamseyCountysolidwasteplans f Providehigh qualitysolid waste andrecyclingservices in themostcost effective mannerpossible g Coordinate solidwaste management among political subdivisions 3Anypersoncollectinggarbage designatedrecyclables orother solidwaste inthe city mustsecurealicensefromthecitytodoso 4All residents and commercialproperties shallseparateall designated recyclables fromsolid waste Thesesourceseparated itemsshallbe collected forseparaterecycling processingortreatment June25 2012 18CityCouncilMeetingMinutes Attachment 3 Packet Page Number 69 of 206 Packet Page Number 70 of 206 Packet Page Number 71 of 206 Packet Page Number 72 of 206 Packet Page Number 73 of 206 Packet Page Number 74 of 206 Packet Page Number 75 of 206 Packet Page Number 76 of 206 Packet Page Number 77 of 206 Packet Page Number 78 of 206 Packet Page Number 79 of 206 Packet Page Number 80 of 206 Packet Page Number 81 of 206 Packet Page Number 82 of 206 Packet Page Number 83 of 206 Packet Page Number 84 of 206 AGENDA REPORT- TO: James Antonen, City Manager FROM: Michael Thompson, Director of Public Works/City Engineer Steven Love, Assistant City Engineer Jon Jarosch, Civil Engineer I SUBJECT: Resolution Approving Final Payment and Acceptance of Project, Western Hills Area Street Improvements, City Project 10-14 DATE: June 13, 2013 INTRODUCTION The contractor, T.A. Schifsky and Sons, has completed the project improvements for the Western Hills Area Street Improvements; City Project 10-14. The council will consider approving the attached resolution approving final payment to the contractor and for acceptance of project. BACKGROUND On May 9, 2011, the council awarded T.A. Schifsky and Sons, Inc. a construction contract for utility and roadway improvements in the amount of $5,406,359.31. The following change orders were approved by the city council: Change Order #1: $29,307.90 Approved 7/11/2011 Change Order #2: -$54,634.80 Approved 8/22/2011 Total Change Order: -$25,326.90 The revised construction contract total as approved is $5,381,032.41. The final construction cost is $5,315,622.70 which is $65,409.71 below the approved contract amount. T.A. Schifsky and Sons, Inc. provided the Consent of Surety to Final Payment, Contractor’s Withholding Affidavits (IC 134s), and Affidavits of Release of Liens. BUDGET IMPACT The current approved budget for the project is $7,152,700. The current expenses incurred to date fall within the allocated budget. Once all financial transactions have been completed staff will bring back the final financial plan and recommend closure of the project fund in coordination with the Finance Director. RECOMMENDATION It is recommended that the city council approve the attached resolution Approving Final Payment and Acceptance of Project for the Western Hills Area Street Improvements, City Project 10-14. Attachments: 1. Resolution Approving Final Payment and Acceptance of Project 2. Final Payment Application 3. Location Map Agenda Item G7 Packet Page Number 85 of 206 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT CITY PROJECT 10-14 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 10-14, the Western Hills Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Western Hills Area Street Improvements, City Project 10-14, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1. City Project 10-14 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $5,315,622.70. Final payment to T.A. Schifsky and Sons, Inc., Incorporated, and the release of any retainage or escrow is hereby authorized. Approved this 24th day of June 2013. Agenda Item G7 Attachment 1 Packet Page Number 86 of 206 Agenda Item G7 Attachment 2 Packet Page Number 87 of 206 Agenda Item G7 Attachment 2 Packet Page Number 88 of 206 Agenda Item G7 Attachment 2 Packet Page Number 89 of 206 Agenda Item G7 Attachment 2 Packet Page Number 90 of 206 Agenda Item G7 Attachment 2 Packet Page Number 91 of 206 Agenda Item G7 Attachment 2 Packet Page Number 92 of 206 Agenda Item G7 Attachment 2 Packet Page Number 93 of 206 Agenda Item G7 Attachment 2 Packet Page Number 94 of 206 Agenda Item G7 Attachment 3 Packet Page Number 95 of 206 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, Public Works Director/City Engineer SUBJECT: Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, TH 36/English Street Interchange Improvements, City Project 09-08 DATE: June 12, 2013 INTRODUCTION The council will consider approving the attached resolution directing the modification of the existing construction contract for the TH 36/English Street Interchange Improvements, Change Order No. 2, City Project 09-08. BACKGROUND The council awarded a construction contract to Forest Lake Contracting, Inc. for the Trunk Highway 36/English Street Interchange Improvements, City Project 09-08 on January 28, 2013 in the amount of $16,577,185.42. There has been one change order to date in the amount of $47,338.37 with a revised approved contract total of $16,624,523.79. DISCUSSION Minor Extra Work Order #5 – New Sanitary Sewer Castings The contract includes the salvaging and installing of the existing sanitary sewer casting assemblies on the project. City staff determined that the existing sanitary sewer castings were in poor condition and needed to be upgraded. The Contractor submitted material costs to furnish new sanitary sewer casting assemblies and also provided labor and equipment costs to adjust these casting assemblies. Minor Extra Work Order #5 will be funded by City funds. Minor Extra Work Order #6 – Water Main Trench Bedding The contract includes water main and storm sewer construction throughout the project. St. Paul Regional Water Services (SPRWS) and City staff requested that the Contractor provide rock bedding to support the water main and storm sewer in unsuitable and unstable soils. The Contractor provided a cost to provide rock bedding for utility trench support. Minor Extra Work Order #6 will be funded by City funds and a portion of those funds will then be reimbursed by SPRWS. Minor Extra Work Order #7 – Water Utility Gate Valve Box Repairs Agenda Item G8 Packet Page Number 96 of 206 The contract includes water main construction on various roadways throughout the project area. SPRWS and the Contractor performed an inventory and condition assessment of the existing gate valve boxes within the project area. SPRWS requested the Contractor provide a cost to perform existing gate valve box repair and replacement for the gate valve boxes that were damaged prior to the start of construction. The Contractor provided a cost to repair and replace these existing gate valve boxes. Minor Extra Work Order #7 will be funded by City funds that will then be reimbursed by St. Paul Regional Water Services (SPRWS). Minor Extra Work Order #8 – Additional Storm Sewer Improvements The contract includes modifications to the existing storm sewer system that is located adjacent to the residential property at 1071 East County Road B. During construction of this storm sewer system, it was determined that two additional HDPE flared end sections were required to properly construct the proposed storm sewer system and collect drainage from the backyard of this residential property. The Contractor provided a cost to furnish and install these HDPE flared end sections. Minor Extra Work Order #8 will be funded by County, Federal, and/or Local MSAS Funds. Minor Extra Work Order #9 – Sawing Concrete Pavement The contract includes the construction of concrete pavement adjacent to existing concrete pavement. The Contractor must perform a clean saw cut of the existing pavement prior to matching in with the new pavement. The contact did not include a unit price to perform saw cutting of concrete pavement. The Contractor provided a cost to perform concrete saw cuts as required for the project construction. Minor Extra Work Order #9 will be funded by Federal, Local MSAS, and/or State funds. Minor Extra Work Order #10 – Additional Storm Sewer Improvements The contract includes modifications to the existing storm sewer system that is located adjacent to the residential property at 1071 East County Road B. During construction of this storm sewer system, heavy rains caused significant flooding of the backyard of this property. MnDOT, City staff, and the design engineer reviewed this drainage issue and determined that changes to the existing storm sewer design should be made to prevent further flooding either during construction or after the project construction was complete. It was determined that backflow prevention devices should be installed in both of the storm sewer pipes that were designed to drain this residential backyard. These devices would prevent storm water from backing up and flooding their property. The Contractor provided a cost to furnish and install these backflow prevention devices in the storm sewer system. Minor Extra Work Order #10 will be funded by County, Federal, and/or Local MSAS funds. Minor Extra Work Order #11 – Temporary Stair Case Construction The contract includes the reconstruction of Gervais Avenue from Viking Drive to the existing cul de sac Agenda Item G8 Packet Page Number 97 of 206 near the MnDOT materials laboratory. During the reconstruction of Gervais Avenue, employees of Second Harvest Heartland located at 1140 Gervais Avenue were required to park in an alternative parking lot that was located on top of a large hill. It was determined that construction of a temporary staircase was needed to allow these employees to safely navigate this large hill located between this parking lot and the Second Harvest Heartland building. The Contractor provided a cost to construct a temporary staircase at Second Harvest Heartland located at 1140 Gervais Avenue. Minor Extra Work Order #11 will be funded by Federal and/or Local MSAS funds. A summary of the costs included in Change Order No. 2 are as follows: Minor Extra Work Order #5 $17,135.00 Minor Extra Work Order #6 $ 4,674.00 Minor Extra Work Order #7 $12,290.00 Minor Extra Work Order #8 $ 588.00 Minor Extra Work Order #9 $ 1,756.00 Minor Extra Work Order #10 $ 6,220.00 Minor Extra Work Order #11 $ 5,764.46 Net Contract Increase $48,427.46 BUDGET Approval of Change Order No. 2 will increase the project construction contract amount by $48,427.46 from $16,624,523.79 to $16,672.951.25. No adjustment to the approved $23 million budget is needed. RECOMMENDATION Staff recommends that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, for the Highway 36/English Street Interchange Improvements, City Project 09-08. Attachments: 1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 2. Change Order No. 2 Agenda Item G8 Packet Page Number 98 of 206 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09-08, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-08, Highway 36/English Street Interchange Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-08, Change Order No. 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is an increase of $48,427.46. The revised contract amount is $16,672,951.25. Adopted by the Maplewood City Council on this 24th day of June 2013. Agenda Item G8 Attachment 1 Packet Page Number 99 of 206 Page 1 of 2 CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Highway 36/English Street Interchange Improvements PROJECT NO: City Project 09-08, S.P. 138-010-018, S.P. 138-010-012, S.P. 138-104-008, S.P. 138-110-004, S.P. 138-153-001, S.P. 138-153-001, S.P. 138-154-001, S.A.P. 062-625-036 CONTRACTOR: Forest Lake Contracting, Inc. CHANGE ORDER NO.: Two (2) DATE: June 12, 2013 The following changes shall be made in the contract documents: ADD BID SCHEDULE CO #2 – CHANGE ORDER NO. 2 Item Unit No. Item Description Unit Quantity Price Amount 1 Minor Extra Work Order #5 LS 1 $17,135.00 $17,135.00 2 Minor Extra Work Order #6 LS 1 $4,674.00 $4,674.00 3 Minor Extra Work Order #7 LS 1 $12,290.00 $12,290.00 4 Minor Extra Work Order #8 LS 1 $588.00 $588.00 5 Minor Extra Work Order #9 LS 1 $1,756.00 $1,756.00 6 Minor Extra Work Order #10 LS 1 $6,220.00 $6,220.00 7 Minor Extra Work Order #11 LS 1 $5,764.46 $5,764.46 TOTAL SCHEDULE CO #2 $48,427.46 TOTAL NET CHANGE ORDER NO. 2 $48,427.46 CONTRACT STATUS: Original Contract: $16,577,185.42 Net Change of Prior Change: $47,338.37 Change this Change Order: $48,427.46 Revised Contract: $16,672,951.25 Recommended By: Minnesota Department of Transportation By: Date: Agreed to By: Forest Lake Contracting, Inc. By: Date: Agenda Item G8 Attachment 2 Packet Page Number 100 of 206 Page 2 of 2 Approved By: City of Maplewood By: Date: Mayor By: Date: City Engineer Agenda Item G8 Attachment 2 Packet Page Number 101 of 206 Agenda Item G8 Attachment 2 Packet Page Number 102 of 206 Agenda Item G8 Attachment 2 Packet Page Number 103 of 206 Agenda Item G8 Attachment 2 Packet Page Number 104 of 206 Agenda Item G8 Attachment 2 Packet Page Number 105 of 206 Agenda Item G8 Attachment 2 Packet Page Number 106 of 206 Agenda Item G8 Attachment 2 Packet Page Number 107 of 206 Agenda Item G8 Attachment 2 Packet Page Number 108 of 206 Agenda Item G8 Attachment 2 Packet Page Number 109 of 206 Agenda Item G8 Attachment 2 Packet Page Number 110 of 206 Agenda Item G8 Attachment 2 Packet Page Number 111 of 206 Agenda Item G8 Attachment 2 Packet Page Number 112 of 206 Agenda Item G8 Attachment 2 Packet Page Number 113 of 206 Agenda Item G8 Attachment 2 Packet Page Number 114 of 206 Agenda Item G8 Attachment 2 Packet Page Number 115 of 206 Agenda Item G8 Attachment 2 Packet Page Number 116 of 206 Agenda Item G8 Attachment 2 Packet Page Number 117 of 206 Agenda Item G8 Attachment 2 Packet Page Number 118 of 206 Agenda Item G8 Attachment 2 Packet Page Number 119 of 206 Agenda Item G8 Attachment 2 Packet Page Number 120 of 206 Agenda Item G8 Attachment 2 Packet Page Number 121 of 206 Agenda Item G8 Attachment 2 Packet Page Number 122 of 206 Agenda Item G8 Attachment 2 Packet Page Number 123 of 206 Agenda Item G8 Attachment 2 Packet Page Number 124 of 206 Agenda Item G8 Attachment 2 Packet Page Number 125 of 206 Agenda Item G8 Attachment 2 Packet Page Number 126 of 206 Agenda Item G8 Attachment 2 Packet Page Number 127 of 206 Agenda Item G8 Attachment 2 Packet Page Number 128 of 206 Agenda Item G8 Attachment 2 Packet Page Number 129 of 206 Agenda Item G8 Attachment 2 Packet Page Number 130 of 206 Agenda Item G8 Attachment 2 Packet Page Number 131 of 206 Agenda Item G8 Attachment 2 Packet Page Number 132 of 206 Agenda Item G8 Attachment 2 Packet Page Number 133 of 206 Agenda Item G8 Attachment 2 Packet Page Number 134 of 206 Agenda Item G8 Attachment 2 Packet Page Number 135 of 206 Agenda Item G8 Attachment 2 Packet Page Number 136 of 206 Agenda Item G8 Attachment 2 Packet Page Number 137 of 206 Agenda Item G8 Attachment 2 Packet Page Number 138 of 206 Agenda Item G8 Attachment 2 Packet Page Number 139 of 206 Agenda Item G8 Attachment 2 Packet Page Number 140 of 206 Agenda Item G8 Attachment 2 Packet Page Number 141 of 206 Agenda Item G8 Attachment 2 Packet Page Number 142 of 206 Agenda Item G8 Attachment 2 Packet Page Number 143 of 206 Agenda Item G8 Attachment 2 Packet Page Number 144 of 206 Agenda Item G8 Attachment 2 Packet Page Number 145 of 206 Agenda Item G8 Attachment 2 Packet Page Number 146 of 206 Agenda Item G8 Attachment 2 Packet Page Number 147 of 206 Agenda Item G8 Attachment 2 Packet Page Number 148 of 206 Agenda Item G8 Attachment 2 Packet Page Number 149 of 206 Agenda Item G8 Attachment 2 Packet Page Number 150 of 206 Agenda Item G8 Attachment 2 Packet Page Number 151 of 206 Agenda Item G8 Attachment 2 Packet Page Number 152 of 206 Agenda Item G8 Attachment 2 Packet Page Number 153 of 206 Agenda Item G8 Attachment 2 Packet Page Number 154 of 206 Agenda Item G8 Attachment 2 Packet Page Number 155 of 206 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, Public Works Director/City Engineer SUBJECT: Approval of Resolution Adopting Support for Municipal Agreement Funding Application, County Road D Court Improvements, City Project 10-20 DATE: June 17, 2013 INTRODUCTION City staff is planning to pursue Mn/DOT Municipal Agreement funding for County Rd D Court Improvements. The Municipal Agreement program is administered by Mn/DOT and it provides local agencies funding to make improvements that benefit the trunk highway system. A resolution of support from the City Council is necessary for the submittal of the Municipal Agreement funding application. BACKGROUND Mn/DOT is currently soliciting applications for the Municipal Agreement program for Fiscal Year (FY) 2015. The Municipal Agreement program provides funding for construction projects that are administered by local agencies and provide a benefit to both the local community and the trunk highway system. The deadline for the submittal of funding application is July 17, 2013, and the application needs to include a resolution of support from the City Council. The County Road D Court Improvement project, City Project 10-20, is proposed to be submitted for grant funding. Mn/DOT and the City have participated in numerous discussions over the past several years on the County Road D Court access at TH 61. Mn/DOT’s desire is to close this access point; however access needs to be maintained to the properties and businesses along County Road D Court. The County Road D Court Improvements project would close the access at TH 61 and provide an alternative access from the County Road D/Hazelwood Street intersection to the east. This TH 61 access closure is eligible for Municipal Agreement funding. The attached exhibit identifies the proposed improvements that would be included in the application. RECOMMENDATION It is recommended that the city council approve the attached Resolution in support of the County Road D Court Improvements, C.P. 10-20 – Municipal Agreement Funding application. Attachments: 1. Resolution: County Road D Court Improvements, C.P. 10-20 - Municipal Agreement Funding 2. County Road D Court Improvements Draft Plan Agenda Item G9 Packet Page Number 156 of 206 CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA A RESOLUTION SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION SUBMITTAL FOR THE COUNTY ROAD D COURT IMPROVEMENTS RESOLUTION NO. _______ WHEREAS, the City Council of the City of Maplewood is the official governing body; and WHEREAS, the City of Maplewood is planning for improvements to County Road D Court east of Trunk Highway (TH) 61 which include the closure of the County Road D Court access to TH 61; and WHEREAS, the City of Maplewood is requesting financial participation for the TH 61 access closure at County Road D Court and associated improvements from the Minnesota Department of Transportation through the Municipal Agreement program; and WHEREAS, the City of Maplewood would be responsible for paying a portion of the project costs, including any costs ineligible for funding through this program; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The City of Maplewood is hereby authorized to apply for Municipal Agreement funding for City Project 10-20, County Road D Court Improvements. 2. The City of Maplewood is committed to complete this project if Municipal Agreement Funding is provided. Approved this 24th day of June 2013. ATTEST: _________________________________ ___________________________ Karen Guilfoile, City Clerk Will Rossbach, Mayor Agenda Item G9 Attachment 1 Packet Page Number 157 of 206 CITY OF VADNAIS HEIGHTS XCEL ENERGY SUBSTATION VACANT PROPERTY COUNTY ROAD D COURT BRUCE VENTO TRAIL CORRIDORCITY OF MAPLEWOOD COUNTY ROAD DHAZELWOODSTREETMAPLEWOOD DRIVE(HWY 61)I-694 VADNAIS HEIGHTS/ MAPLEWOOD MUNICIPAL BOUNDARY KLINE VOLVO KLINE NISSAN LEMKE DENTAL LABORATORY B618 CURB AND GUTTER 24" RIBBON CURB B618 CURB AND GUTTER MNDOT RIGHT OF WAYREMOVE EXISTING COUNTY ROAD D COURT ACCESS TO HWY 61 REMOVE ABANDONED BRIDGE STRUCTURE TH 61 ACCESS CLOSURE AT COUNTY ROAD D COURT MnDOT MUNICIPAL AGREEMENT APPLICATION MnDOT FISCAL YEAR 2013 COUNTRY ROAD D COURT IMPROVEMENTS Agenda Item G9 Attachment 2 Packet Page Number 158 of 206 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, Dep. Public Works Director/City Engineer SUBJECT: Gladstone Area Phase 1 Bid Package 1 Improvements, City Project 04-21 a) Resolution Directing Modification of Existing Construction Contract, Change Order No. 4 b) Resolution Approving Final Payment and Acceptance of Project DATE: June 14, 2013 INTRODUCTION The city council will consider approving the attached resolutions directing the modification of the existing construction contract and approving final payment and acceptance of project for the Gladstone Area Phase I Improvements, City Project 04-21. The change order reflects an increase in the construction contract due to additional erosion control work, trail improvements, and electrical work. BACKGROUND The council awarded a construction contract to Lunda Construction Company for the Gladstone Area Phase I Improvements, Bid Package 1, City Project 04-21 on June 27, 2011 in the amount of $3,529,950.25. There have been three change orders to the contract to date with a revised approved contract total of $3,784,017.25. DISCUSSION Below is a summary of the items included in Change Order No. 4. Schedule A – Street Improvements The contract included various pay items to address erosion control during construction and conform to the requirements of the NPDES permit. The plans included details on the erosion control necessary for the project construction; however as a result of erosion control site inspections during construction, additional erosion control measures were needed to ensure the project conformed to the watershed and NPDES permit requirements. As a result, additional Temporary Ditch Check, Type 2 Biorolls were required on the project. Schedule E – Rest Area Improvements The contract included the reconstruction of a portion of the existing bituminous trail that travels along the east side of Phalen Creek under Frost Avenue. During construction it was determined that the trail traveling under the Frost Avenue bridge was also in poor condition and needed to be replaced. The Contractor agreed to reconstruct this additional trail utilizing the contract unit prices for this work. Change Order No. 4 Schedule Agenda Item G10 Packet Page Number 159 of 206 The Gladstone Phase I Improvements project included work performed by Xcel Energy to bury their overhead utilities along the south side of Frost Avenue from Phalen Creek to East Shore Drive. City staff considered two options on the location to terminate the underground utility burial near Phalen Creek. The first option extended the underground burial across the new Frost Avenue Bridge and terminated the burial on the west side of Phalen Creek. The city received a quote from the contractor to provide additional conduits through the bridge to facilitate this crossing. The electrical subcontractor stated that this work required specialty materials which needed to be ordered immediately to keep the project on schedule. After review of the additional cost for this option, city staff elected to not proceed with this option. The electrical subcontractor incurred restocking fees from the specialty parts that were ordered and subsequently returned. The subcontractor ordered these materials in good faith that the work would be approved and in the interest of not delaying the project. The contractor submitted a work order for the restocking fees associated with ordering these specialty materials. The second option terminated the underground utility burial on the east side of Phalen Creek. City staff proceeded with this option due to the significant cost savings. This option required the installation of multiple conduits across Frost Avenue east of the bridge to allow for the underground roadway crossing of the private utilities prior to connecting the utilities to the existing power pole located on the north side of the roadway. The contractor was authorized to install these conduits as a part of the roadway construction. Lastly, a contractor claim suggested that they did not receive payment for construction work or release of retainage on the project in a timely manner and submitted documentation to demonstrate that interest was owed in the amount of $30,467.77. Staff disagreed with the contractor’s request for payment of interest on this work. Staff exchanged multiple letters and phone calls with the contractor regarding this claim. Through conversations with the contractor, staff determined that it was unlikely that the contractor would dismiss this entire claim without legal action. Therefore, the city engineer and the contractor agreed to settle this dispute for less than half the contractor claim as a part of the final closeout of the project conditional upon the contractor submitting all necessary final paperwork; which they have now provided. A summary of the costs included in Change Order No. 4 are as follows: Revise Schedule A – Street Improvements $ 4,400.00 Revised Schedule E – Rest Area Improvements $ 4,813.60 Add Change Order No. 4 Schedule $18,248.86 Net Contract Increase $27,502.46 CONTRACT CLOSURE AND ACCEPTANCE The contractor, Lunda Construction Company, has completed the project improvements. On June 27, 2011, the council awarded a contract to Lunda Construction Company in the amount of $3,529,950.25. The four change orders to date will increase the contract amount by $281,569.46 to a final contract amount of $3,811,519.71. The final construction cost of the project is $3,811,518.50. BUDGET Approval of Change Order No. 4 will increase the project construction contract amount by $27,502.46 Agenda Item G10 Packet Page Number 160 of 206 from $3,784,017.25 to $3,811,519.71. No adjustments to the approved budget are needed. RECOMMENDATION Staff recommends that the council approve the attached Resolution Directing Modification of Existing Construction Contract, Change Order No. 4, for the Gladstone Area Phase I Bid Package 1 Improvements, City Project 04-21. It is also recommended that the council approve the attached resolution for the Gladstone Area Phase I Improvements, City Project 04-21, Approving Final Payment and Acceptance of Project. Attachments: 1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 4 2. Resolution Approving Final Payment and Acceptance of Project 3. Change Order No. 4 4. Final Payment Application 5. IC-134 Documents Agenda Item G10 Packet Page Number 161 of 206 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 04-21, CHANGE ORDER NO. 4 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 04-21, Gladstone Area Phase I Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 04-21, Change Order No. 4. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 4 which is an increase of $27,502.46. The revised contract amount is $3,811,519.71. Adopted by the Maplewood City Council on this 24th day of June 2013. Agenda Item G10 Attachment 1 Packet Page Number 162 of 206 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT PROJECT 04-21 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 04-21, Gladstone Area Phase I Bid Package I Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Gladstone Area Phase I Bid Package 1 Improvements, City Project 04-21 is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1 City Project 04-21 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $3,811,518.50. Final payment to Lunda Construction Company and the release of any retainage or escrow is hereby authorized. Adopted by the Maplewood City Council on this 24th day of June 2013. 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The total project cost is estimated to be in the range of $2,225,000 - $2,250,000. To date, we have secured monies in the amount of approximately $1,910,000 leaving a balance of approximately $325,000 - $340,000. Staff will be discussing this in more detail at an upcoming workshop with council in July. In an effort to continue to secure additional funding for this project, staff is requesting approval of a resolution from council endorsing a bonding request for the Acquisition of Fish Creek. The bonding request will be for $350,000 which will cover the gap in funding for this project. Requests will be submitted to the Minnesota Management and Budget Office for consideration in the 2014 legislative session. The information included in the bonding request will be part of the capital budget documents that will be used by the Governor and the Legislature in the capital budget decision- making process. Attached is a copy of the resolution for your consideration. RECOMMENDATION Staff is requesting approval from council of a resolution endorsing a bonding request for the Acquisition of Fish Creek. ATTACHMENT: Resolution Endorsing a Bonding Request for the Acquisition of Fish Creek Packet Page Number 190 of 206 RESOLUTION # A RESOLUTION OF SUPPORT FOR STATE BONDING REQUEST FOR THE ACQUISITION OF FISH CREEK WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding Bill requests for the 2014 Legislative Session; and WHEREAS, the City of Maplewood has deemed the acquisition of Fish Creek a high priority project; and WHEREAS, the current funding available for the project is not sufficient to complete acquisition; and WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap financing to supplement previous state grant funds, local funding and other funding for the completion of the acquisition; NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council does hereby authorize the request for state bonding proceeds to assist in financing the acquisition of Fish Creek. Adopted by the Maplewood City Council on this 24th day of June, 2013 Maplewood City Council _________________________________ Will Rossbach, Mayor ATTEST: _________________________________ Karen Guilfoile, City Clerk Agenda Item G11 Packet Page Number 191 of 206 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 192 of 206 Agenda Item J-1 AGENDA REPORT TO: James Antonen, City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Approval of a Resolution Supporting the Application of Mr. Robert W. Klaenhammer to be Added to the Minnesota Fallen Firefighters Memorial DATE: June 17, 2013 BACKGROUND The Maplewood Fire Department is submitting an application for the Line of Duty Death of Mr. Robert W. Klaenhammer who was killed when responding to a fire call in the village of Maplewood on December 24, 1967 to be added to the Minnesota Fallen Firefighters Memorial. Mr. Klaenhammer joined the Gladstone Fire Department in 1942 as a chartered member. His duties and responsibilities with the Gladstone Fire Department ranged from fire suppression, extrication, investigation and training; along with other miscellaneous duties. In 1967, there were three independent fire departments that provided its fire suppression and other services to the village of Maplewood. To the east, it was the East County Line Fire Department, to the west it was the Parkside Fire Department; and within the center of the city, it was the Gladstone Fire Department. The fire marshal’s position was a full-time job working for the village of Maplewood. On May 1, 1966, Mr. Klaenhammer was hired as the first fire marshal for Maplewood where his duties required him to respond to all fire calls and coordinate the three fire departments within the village of Maplewood. For the period of time, Mr. Klaenhammer was the fire marshal and he was still a member of the Gladstone Fire Department. At about 00:51 a.m. on the morning of December 24, 1967, a call was received by the East County Line Fire Department for a possible garage fire. Fire Marshal Klaenhammer was called to this call at 00:57 a.m. and he responded. While responding in his emergency vehicles with red lights and siren activated, he was unfortunately t-boned and killed while responding to the garage fire at the intersection of McKnight and Lower Afton Road. At the time, he was responding as the Fire Marshal but had the full capabilities of this training and equipment within his vehicle to step in as a suppression firefighter if needed which had happened in the past. Retired chiefs that I have talked to stated that during that era, manpower was short at times and the Fire Marshal would be used to help supplement personnel. RECOMMENDATION I am asking the Maplewood City Council to support the application by way of resolution to have Mr. Robert W. Klaenhammer be considered for a Line of Duty Death and his name be added to the Minnesota Fallen Firefighters Memorial. Packet Page Number 193 of 206 Agenda Item J-1 RESOLUTION SUPPORTING THE APPLICATION OF ROBERT W. KLAENHAMMER TO THE MINNESOTA FALLEN FIREFIGHTERS MEMORIAL WHEREAS, on the morning of December 24, 1967, Robert W. Klaenhammer was responding to a garage fire as the fire marshal; and WHEREAS, his vehicle was struck at the intersection of McKnight Road and Lower Afton Road; and WHEREAS, Mr. Klaenhammer was killed responding to this call; and WHEREAS, the Maplewood City Council supports the application of Mr. Robert W. Klaenhammer to be added to the Minnesota Fallen Firefighters Memorial. Date Adopted: June 24, 2013 Maplewood City Council __________________________________ Will Rossbach, Mayor ATTEST: ____________________________ Karen Guilfoile, City Clerk Packet Page Number 194 of 206 MEMORANDUM TO: Jim Antonen, City Manager FROM: Michael Martin, AICP, Planner SUBJECT: Approval of a Resolution Identifying the Need for LCDA Funding and Authorizing an Application for Grant Funds – Maplewood Bowl Redevelopment Project LOCATION: Gladstone Neighborhood - Frost Avenue and English Street DATE: June 18, 2013 INTRODUCTION City staff is requesting the city council adopt the attached resolution (Attachment 1). This resolution is required by the Metropolitan Council as part of the city’s application for a development demonstration grant through the Livable Communities Demonstration Account (LCDA) Program. This program was established by the Livable Communities Act (MN Statutes Chapter 473.25(b)) and provides funds for development or redevelopment projects that connect development with transit, intensify land uses, connect housing and employment, provide a mix of housing affordability, and provide infrastructure to connect communities and attract investment. The city is requesting a grant in the amount of $2,000,000. Half of the requested grant amount would go towards paying for site acquisition, demolition of the existing vacant building and grading of the site. The other half of the requested grant amount would be directed to pay for public improvements which include upgrades to the street, utilities and sidewalk networks, and placemaking features. The grant would fund activities that reflect the council’s priorities and goals established by the Gladstone Neighborhood Redevelopment Master Plan. DISCUSSION LCDA Grant Funds The Metropolitan Council has available LCDA grant funds for 2013 for communities seeking funding for development or redevelopment projects that meet the goals of the 2030 Regional Development Framework as follows: • Develop land uses in centers linked to the local and regional transportation systems; • Efficiently connect housing, jobs, retail centers and civic uses; • Develop a range of housing densities, types and costs; and • Conserve, protect and enhance natural resources by means of development that is sensitive to the environment. Local Resolution As part of the LCDA grant process, the Metropolitan Council requires that a resolution be adopted by the city council in support of the grant application. This resolution must be submitted to the Metropolitan Council no later than July 1, 2013. This resolution must authorize the grant application and identify the need for LCDA funding, such that the project could not occur in the foreseeable future “but-for” LCDA funds. Agenda Item J2 Packet Page Number 195 of 206 2 BUDGET IMPACT Adopting the attached resolution will have no impact on the city’s budget. The grant application has the potential of providing the city with funds to use to assist the redevelopment of the Maplewood Bowl site and for the city to further implement its vision as stated in the Gladstone Neighborhood Plan. RECOMMENDATION Adopt the attached resolution (Attachment 1) showing the city’s intent to comply with the Livable Communities Demonstration Account Program contract requirements for the requested $2,000,000 development grant for the redevelopment of the Maplewood Bowl site and to implement the public improvements outlined within the master plan for the Gladstone Neighborhood. p:com_dvpt\Gladstone\2013 Livable Communities\Resolution Memorandum Attachments: 1. Livable Communities Demonstration Resolution Packet Page Number 196 of 206 Attachment 1 RESOLUTION NO. __________ CITY OF MAPLEWOOD, MINNESOTA RESOLUTION IDENTIFYING THE NEED FOR LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS the City of Maplewood is a participant in the Livable Communities Act’s Housing Incentives Program for 2013 as determined by the Metropolitan Council, and is therefore eligible to apply for Livable Communities Demonstration Account funds; and WHEREAS the City has identified a proposed project within the City that meets the Demonstration Account’s purposes and criteria and is consistent with and promotes the purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan Council’s adopted metropolitan development guide; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement; and WHEREAS the City agrees to act as legal sponsor for the project contained in the grant application submitted on July 1, 2013; and WHEREAS the City acknowledges Livable Communities Demonstration Account grants are intended to fund projects or project components that can serve as models, examples or prototypes for development or redevelopment projects elsewhere in the region, and therefore represents that the proposed project or key components of the proposed project can be replicated in other metropolitan-area communities; and WHEREAS only a limited amount of grant funding is available through the Metropolitan Council’s Livable Communities Demonstration Account during each funding cycle and the Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only to eligible projects that would not occur without the availability of Demonstration Account grant funding. NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City: 1. Finds that it is in the best interests of the City’s development goals and priorities for the proposed project to occur at this particular site and at this particular time. 2. Finds that the project component(s) for which Livable Communities Demonstration Account funding is sought: (a) will not occur solely through private or other public investment within the reasonably foreseeable future; and Packet Page Number 197 of 206 Attachment 1 (b) will occur within three years after a grant award only if Livable Communities Demonstration Account funding is made available for this project at this time. 3. Represents that the City has undertaken reasonable and good faith efforts to procure funding for the project component for which Livable Communities Demonstration Account funding is sought but was not able to find or secure from other sources funding that is necessary for project component completion within three years and states that this representation is based on the following reasons and supporting facts: A fundamental assumption from the outset of the Gladstone Neighborhood Redevelopment process has been that redevelopment must be self-sufficient and that revenues needed to pay for redevelopment activities should not impact the city’s general fund , which is funded by city-wide property taxes. In order for the city to continue its planning efforts within the Gladstone Neighborhood other revenue streams must be sought after. 4. Authorizes its city staff to submit on behalf of the City an application for Metropolitan Council Livable Communities Demonstration Account grant funds for the project component(s) identified in the application, and to execute such agreements as may be necessary to implement the project on behalf of the City. __________ this 24th day of June 2013. ___________________________________ ___________________________________ Mayor Clerk Packet Page Number 198 of 206 Agenda Item K1 AGENDA REPORT TO: James Antonen, City Manager FROM: DuWayne Konewko, Parks and Recreation Director Virginia Gaynor, Natural Resources Coordinator RE: Gladstone Area Phase I Improvements, City Project 04-21, Approval of Purchase for Savanna Restoration Work DATE: June 19, 2013 INTRODUCTION The council will consider awarding a contract for native seeding and restoration work at Gladstone Savanna as part of the Phase I Gladstone Improvements. BACKGROUND Gladstone Area Redevelopment Improvements – Phase I included two bid packets previously: Bid Package #1 (2011 Construction) • Street Improvements • Frost Avenue Bridge Replacements • Historic Marker Rest Stop Improvements • Grading for Trail and Sidewalk Improvements • Public Utility Improvements • Storm Water and Wetland Improvements Bid Package #2 (2012 Construction) • Overhead Utility Burial • Paving for Trails and Sidewalks • Street Lighting • Landscape and urban Design Improvements • Additional Trail Segments in Flicek Park • Savanna Improvements (Grading/Infiltration Basin/Trails) Improvements covered by Bid Package #1 and #2 have been substantially completed. The Savanna site was seeded in fall 2012 with a temporary cover crop. Restoration of native plant communities at the Savanna was not included in Bid Packet #2 because this specialized work is better suited for a specialty landscape contractor. Staff wanted the ability to work directly with a specialized restoration contractor and set aside $100,000 for design work and restoration as part of Gladstone Redevelopment Improvements - Phase I. The Savanna Restoration activities to complete Phase I improvements will include: Seed 16.5 acres with native prairie and remove invasive brush and trees on 5.26 acres. Additional restoration, landscaping, and playground installation is scheduled for future phases of the Gladstone Savanna Master Plan Implementation. Packet Page Number 199 of 206 Agenda Item K1 Estimates indicated that the restoration work should be under $100,000. The City Manager approved seeking of quotes, rather than going through the formal bidding process. This process is consistent with State Statutes and the City’s Purchasing Policy. AWARD OF CONTRACT Quotes from three specialized restoration contractors were received. Base quotes ranged from $41,193 to $47,485.75. Quotes are summarized in the chart below. In addition to the base cost, contractors were asked to address four additional items: 1. Per unit cost for planting plugs, with minimum 1,000 plugs. 2. Per unit cost for maintenance mowing if city were to enter into management agreement. 3. Guarantee of successful restoration if city enters into maintenance agreement. 4. Any recommended adjustments in seeding rates or methods. Due to the nature of natural resources restoration and differences in seed mixes, contractors will have diverse opinions on the best methods and rates to ensure successful establishment. Contractor Base Quote Additional services Total Minnesota Native Landscapes $41,192.55 + $8,800 for 4000 plugs + $4,740 for mowing 15.8 acres 4x + $3703.31 to increase seeding rate + $4017.47 sales tax $62,453.33 Applied Ecological Services $44,519.92 Costs for additional services not provided Costs for additional services not provided. Prairie Restorations, Inc. $47,485.75 + $8,400 for 4000 plugs + $6,004.00 for mowing 15.8 acres 4x + $4254.92 sales tax $66,144.67 Based on the base bid and costs for additional items, staff recommends contracting with the low bidder, Minnesota Native Landscapes for up to $58,435.86 for the following services: Base bid - site preparation, seeding, brush removal $41,192.55 Planting 4000 plugs $8,800.00 Increase seeding rate $3,703.31 Maintenance mowing (4x 15.8 acres) $4,740.00 Sales tax on above: $4,017.47 Total $62,453.33 BUDGET Packet Page Number 200 of 206 Agenda Item K1 This maximum for this work was $100,000 to remain within budget allocations as part of the approved financing plan for the Gladstone Phase I Improvements. With the quotes coming is well below expectations no adjustments to the budget are required. The Finance Director has also reviewed this report and has no additional comments. RECOMMENDATION It is recommended that the council authorize the Mayor and City Manager to enter into a contract for services with Minnesota Native Landscapes in an amount of $62,453.33 for the Savanna Restoration Work as part of Gladstone Phase I Improvements. Minor revisions as approved by the City Attorney are authorized as needed for the contract. Attachments: 1) Seeding and Brush Area Work Maps 2) Minnesota Native Landscape Quote Packet Page Number 201 of 206 Packet Page Number 202 of 206 Packet Page Number 203 of 206 Packet Page Number 204 of 206 Packet Page Number 205 of 206 Item M1 MEMORANDUM TO: James Antonen, City Manager FROM: Karen Guilfoile, Director Citizen Services DATE: June 19, 2013 SUBJECT: Cancellation of the July 1, 2013 Council Manager Workshop Summary Currently, staff does not have any time sensitive matters that would call for the need of a Council Manager Workshop on Monday, July 1st, 2013. Recommendation Staff recommends the cancellation of the Council Manager Workshop on July 1, 2013. Packet Page Number 206 of 206