HomeMy WebLinkAbout2013 06-24 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, June 24, 2013
City Hall, Council Chambers
Meeting No. 11-13
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of June 10, 2013 City Council Workshop Minutes
2. Approval of June 10, 2013 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of Resolution Accepting a Donation to the Fire Department from Alerus Mortgage
3. Approval of Resolution Endorsing a Bonding Request for the East Metro Public Safety
Training Facility
4. Conditional Use Permit Review – East Metro Public Safety Training Center, Located at
Century Avenue South of Holloway Avenue
5. Approval of Joint Powers Agreement – Ramsey County Violent Crime Enforcement Team
6. Approval of Vehicle Storage and Auction Agreement with MidAmerica Auctions, Inc
7. Resolution Approving Final Payment and Acceptance of Project, Western Hills Area Street
Improvements, City Project 10-14
8. Approval of Resolution Directing Modification of Existing Construction Contract, Change
Order No. 2, TH 36/English Street Interchange Improvements, City Project 09-08
9. Approval of Resolution Adopting Support for Municipal Agreement Funding Application,
County Road D Court Improvements, City Project 10-20
10. Gladstone Area Phase I Bid Package I Improvements, City Project 04-21
a. Resolution Directing Modification of Existing Construction Contract, Change
Order No. 4
b. Resolution Approving Final Payment and Acceptance of Project
11. Resolution Approving Endorsing a Bonding Request for the Acquisition of Fish Creek
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Resolution Approving Endorsing a Line of Duty Death for Former Fire Marshall Robert
Klaenhammer on December 24, 1967
2. Approval of a Resolution Identifying the Need for LCDA Funding and Authorizing an
Application for Grant Funds – Maplewood Bowl Redevelopment Project
K. AWARD OF BIDS
1. Gladstone Area Phase I Improvements, City Project 04-21, Approval of Purchase for
Savanna Restoration Work
L. VISITOR PRESENTATIONS
None
M. ADMINISTRATIVE PRESENTATIONS
1. Cancellation of the July 1, 2013 Council Manager Workshop
N. COUNCIL PRESENTATIONS
None
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
June 10, 2013
City Council Workshop Minutes
1
Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, June 10, 2013
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 5:02 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Absent
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Mayor Rossbach moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
1. Commission Candidate Interviews
a. Heritage Preservation Commission
The candidate was not available to attend the meeting at the scheduled time; therefore this item
was moved to the end of the regular meeting agenda.
E. NEW BUSINESS
1. Review of Proposed Maplewood Bowl Redevelopment and Gladstone Master Plan
Planner Martin gave the staff report and answered questions of the council. Andrew Hughes,
Project Manager from Sherman Associates addressed the council to give additional information
and answer questions of the council.
Beth Ulrich, Chairperson for the Housing and Economic Development Commission was present
and addressed the council to give additional input from the commission and answered questions
of the council. Assistant City Manager Ahl answered additional questions of the council.
2. Review of Draft 2014-2018 Capital Improvement Plan and Debt Analysis
Finance Director Bauman gave the staff report and answered questions of the council.
Assistant City Manager Ahl answered additional questions of the council.
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2
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 6:21 p.m.
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Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, June 10, 2013
Council Chambers, City Hall
Meeting No. 10-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:02 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present – arrived at 7:20 p.m.
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
N1. Living Streets Program
N2. Park System Task Force Meetings
N2. Business Breakfast
N3. Free Stuff at the Curb
Councilmember Koppen moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of May 13, 2013 City Council Workshop Minutes.
Councilmember Juenemann moved to approve the May 13, 2013 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of May 13, 2013 City Council Meeting Minutes
Councilmember Juenemann noted one change to the minutes; item J4, change contact to
contract in the third motion.
Councilmember Juenemann moved to approve the May 13, 2013 City Council Meeting Minutes
as amended.
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Resolution in Remembrance of Gary Pearson
Mayor Rossbach read the Resolution in Remembrance for Gary Pearson.
Councilmember Juenemann moved to approve the Resolution in Remembrance of Gary
Pearson.
RESOLUTION 13-6-915
IN REMEMBRANCE OF COLLEAGUE AND FRIEND
GARY PEARSON
Gary Pearson served the City of Maplewood as a member of the Maplewood Housing
and Redevelopment Authority since November 13, 1989, and the Maplewood Planning
Commission since December 10, 1990. In his 23 years of service, Gary regularly gave of his
time, expertise and good judgment as a planning commissioner and HRA member to improve
the quality of our community, the City of Maplewood.
Gary will always have our complete appreciation for the many years he contributed to
the improvement of the city.
Gary will be missed by us all.
This Is In Remembrance of
Gary Pearson by the Maplewood
City Council on June 10, 2013
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Resolution of Appreciation for Stephen Wensman – Planning Commission
Mayor Rossbach read the Resolution of Appreciation for Stephen Wensman, Planning
Commissioner.
Councilmember Cardinal moved to approve the Resolution of Appreciation for Stephen
Wensman, Planning Commissioner.
RESOLUTION 13-6-916
JOINT RESOLUTION OF APPRECIATION
WHEREAS, Stephen Wensman has been a member of the Maplewood Planning
Commission since October 24, 2012 and has served faithfully in that capacity; and
WHEREAS, Stephen has freely given of his time and energy, without compensation, for
the betterment of the City of Maplewood; and
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WHEREAS, the membership of the planning commission has appreciated the
experience, insights and good judgment Stephen has provided; and
WHEREAS, Stephen has shown sincere dedication to his duties and has consistently
contributed his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Stephen Wensman is hereby extended our
gratitude and appreciation for his dedicated service.
Passed by the Maplewood
City Council on June 10, 2013
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Resolution Approving Commission Appointments
a. Heritage Preservation Commission
b. Human Rights Commission
Assistant City Manager Ahl gave the staff report.
Councilmember Cardinal moved to approve the Resolution to Appoint Sarah Deeny to the
Human Rights Commission.
RESOLUTION 13-6-917
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Human Rights Commission
- Sarah Deeny, term expires May 1, 2014
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Mayor Rossbach moved to table reappointment of Richard Currie to the Heritage Preservation
Commission until such time that he can be interviewed.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Cave arrived at 7:20 p.m.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda items G9-G10 be highlighted.
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Councilmember Juenemann moved to approve agenda items G1-G13.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 1,454,508.88 Checks # 89880 thru # 89932
dated 05/07/13 thru 05/14/13
$ 261,510.44 Disbursements via debits to checking account
dated 05/06/13 thru 05/10/13
$ 316,150.55 Checks # 89933 thru # 89974
dated 05/21/13
$ 412,342.86 Disbursements via debits to checking account
dated 05/13/31 thru 05/17/13
$ 327,004.85 Checks # 89975 thru # 90018
dated 05/17/13 thru 05/28/13
$ 254,735.97 Disbursements via debits to checking account
dated 05/20/13 thru 05/24/13
$ 172,388.46 Checks # 90022 thru # 90053
dated 06/04/13
$ 362,969.00 Disbursements via debits to checking account
dated 05/28/13 thru 05/31/13
$ 3,561,611.01 Total Accounts Payable
PAYROLL
$ 548,036.30 Payroll Checks and Direct Deposits dated 05/10/13
$ 868.78 Payroll Deduction check # 9989330 thru # 9989332 dates 05/10/13
$ 505,697.53 Payroll Checks and Direct Deposits dated 05/24/13
$ 1,092.09 Payroll Deduction check # 9989350 thru # 9989352
dated 05/24/13
$ 1,055,694.70 Total Payroll
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$ 4,617,305.71 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval to Maintain Statutory Tort Liability Limits
Councilmember Juenemann moved to keep the election in place not to waive the monet ary
limits on municipal tort liability established by Minnesota Statutes 466.04.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of Resolution Authorizing Purchase of Insurance Agent Services
Councilmember Juenemann moved to approve the Resolution to retain Arthur J. Gallagher and
Company as insurance agent for the City of Maplewood at a cost of $12,000.
RESOLUTION 13-6-918
BE IT RESOLVED THAT Arthur J. Gallagher and Company be re-appointed as the
broker of record and insurance agent at a cost of $12,000 for the insurance year starting July 1,
2013 and continuing through June 30, 2014.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of Resolution for a Temporary Gambling Permit for the White Bear
Avenue Business Association
Councilmember Juenemann moved to approve the Resolution for a temporary gambling permit
for White Bear Avenue Business Association for the Ramsey County Fair, 2020 White Bear
Avenue.
RESOLUTION 13-6-919
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary gambling permit is approved for White Bear Avenue Business Association to be used
at the Ramsey County Fair, 2020 White Bear Avenue, Maplewood, MN from July 10 through
July 14, 2013.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order No. 3, Bartelmy-Meyer Area Street Improvements, City Project 11-14
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 3 for the Bartelmy-Meyer Area Street Improvements,
City Project 11-14.
RESOLUTION 13-6-920
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 11-14, CHANGE ORDER NO. 3
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 11-14, Bartelmy-Meyer Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 11-14, Change Order No. 3.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing contract
by executing said Change Order No. 3 which is an increase of $18,000.00.
The revised contract amount is $3,048,723.35.
Adopted by the Maplewood City Council on this 10th day of June 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order No. 2, Gladstone Area Phase I Bid Package 2 Improvements, City
Project 04-21
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, for the Gladstone Phase 1 Bid Package 2
Improvements, City Project 04-21.
RESOLUTION 13-6-921
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 04-21, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 04-21, Gladstone Area Phase I Bid Package 2 Improvements, and has let
a construction contract pursuant to Minnesota Statutes, Chapter 429, and
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WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 04-21, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 2 which is an increase of
$14,477.10.
The revised contract amount is $1,031,650.10.
Adopted by the Maplewood City Council on this 10th day of June 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Approval of Cooperative Agreement (PW 2013-11) with Ramsey County, Ramsey
County Concrete Rehabilitation, City Project 13-02
Councilmember Juenemann moved to approve the Cooperative Agreement with Ramsey
County for the Ramsey County Concrete Rehabilitation, City Project 13-02; and the Mayor and
City Manager are authorized to sign the agreement signifying council approval. Minor revisions
as approved by the City Attorney are authorized as needed for the agreement.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Approval to Purchase Robotic Total Station with GPS Ability
Councilmember Juenemann moved to approve the Mayor and City Manager enter into a
contract with Leica Geosystems, Inc. in the amount of $38,793.68 for the purchase of a robotic
total station with GPS ability.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Resolution Accepting Donation to Maplewood Nature Center
Councilmember Juenemann gave the report.
Councilmember Juenemann moved to approve the Resolution accepting the donation of
nineteen pieces of art valued at $2,000 to the Maplewood Nature Center.
RESOLUTION 13-6-922
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of nineteen pieces of art to the Maplewood Nature Center.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept this donation.
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Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Approval of Resolution Accepting Donation for a Park Bench for Hillside Park
Parks and Recreation Director Konewko gave the staff report.
Councilmember Juenemann moved to approve the Resolution accepting the donation from the
family of Anna Hurd in the amount of $1,200 for a park bench at Hillside Park.
RESOLUTION 13-6-923
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of $1200.00 for a park bench at Hillside Park;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept this donation.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Authorize Waiver to Maplewood Purchasing Procedures to Allow for Contract
Negotiation for Geranium Park Improvements
Councilmember Juenemann moved to approve a one-time waiver to the City of Maplewood
Purchasing Procedure to allow the City to follow Minnesota Statutes for contracts exceeding
$25,000 but not $100,000 for the Geranium Park improvements. City staff will then negotiate
final park improvements pricing and contract specifics and present that information to the City
Council for final approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
12. Approval of a Lawful Gambling Premise License for Oakdale Athletic Association
at Gulden’s Restaurant
Councilmember Juenemann moved to approve the Resolution for a Lawful Gambling Premise
License for Oakdale Athletic Association to operate at Gulden’s Restaurant, 2999 Highway 61
N.
RESOLUTION 13-6-924
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premise license for lawful gambling is approved for Oakdale Athletic Association to operate at
Gulden’s Restaurant, located at 2999 Highway 61 N, Maplewood, MN.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
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FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said license application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
13. Approval of Resolution for a Temporary Gambling Permit and Fee Waiver for
MMFL Media
Councilmember Juenemann moved to approve the Resolution for a Temporary Gambling
Permit for MMFL Media for an event at the Dive Bar, 3035 White Bar Avenue on July 12, 2013;
and waive the permit fee and the requirement that the organization be in existence for three
consecutive years prior to the application.
RESOLUTION 13-6-925
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary gambling permit is approved for MMFL Media, to be used at the Dive Bar, 3035
White Bear Ave, Maplewood, MN, on July 12, 2013 from 6:00 p.m. to 10:00 p.m.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
1. Approval of Resolution Terminating the Joint Powers Agreement (JPA) with the
City of North St. Paul for Recreational Services
Parks and Recreation Director Konewko gave the staff report.
Councilmember Koppen moved to approve the Resolution Terminating the Joint Powers
Agreement with the City of North St. Paul for Recreation Services.
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RESOLUTION 13-6-926
RESOLUTION AUTHORIZING TERMINATION OF THE JOINT POWERS AGREEMENT (JPA)
WITH THE CITY OF NORTH ST. PAUL FOR RECREATION SERVICES
WHEREAS, on November 16, 2010 the City Council approved a Joint Powers
Agreement with the City of North St. Paul for recreational services that went into effect on
December 13, 2010; and
WHEREAS, this agreement covered recreation programs and services in City Parks, the
North St. Paul Community Center and also included representation at Park and Recreation
Commission meetings, warming house attendants and beach staff; and
WHEREAS, effective April 1, 2013 the City of North St. Paul entered into a lease with
the School District for the Community Center. Consequently, the Community Center was no
longer available to the City of Maplewood to program; and
WHEREAS, subsequent discussion between the cities led to a decision to terminate the
JPA; and
NOW, THEREFORE, BE IT RESOLVED by the City Council, it hereby supports
terminating the joint powers agreement between the North St. Paul and Maplewood for
recreation programming effective upon North St. Paul Council taking similar action.
ADOPTED this 10th day of June, 2013.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Approval of Joint Powers Agreement Between the City of Maplewood and the City
of North St. Paul for the Operation of Silver Lake Beach
Parks and Recreation Director Konewko gave the staff report and answered questions of the
council.
Councilmember Juenemann moved to approve the Joint Powers Agreement between the City of
Maplewood and the City of North St. Paul for the Operation of Silver Lake Beach for a three
year period beginning June 2013 and expiring August 2015.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Resolution Accepting Legislation Authorizing Tax Increment Financing District
Provision on 3M Campus
Assistant City Manager Ahl introduced Tom Denaway, Financial Analyst from Springsted and
Mary Ippel, Bond Counsel from Briggs and Morgan. Mary Ippel addressed the council and gave
the report and answered questions of the council.
Councilmember Juenemann moved to approve the Resolution accepting the legislation,
Minnesota Laws, 2013, Chapter 143, Article 9, Section 21, which authorizes a Tax Increment
Financing District and Provision for a Research and Development Facility on the 3M Campus.
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RESOLUTION 13-6-927
RESOLUTION OF THE CITY OF MAPLEWOOD APPROVING
MINNESOTA LAWS, 2013
CHAPTER 143, ARTICLE 9, SECTION 21
WHEREAS, the 2013 session of the Minnesota Legislature passed and the Governor
signed Minnesota Laws, 2013, Chapter 143, Article 9, Section 21 which authorizes the City of
Maplewood to establish one or more tax increment financing districts within parcel
362922240002 in the City.
WHEREAS, such legislation requires local approval in accordance with Minnesota
Statute §645.021; and
WHEREAS, the City of Maplewood desires the law to become effective;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood
that Minnesota Laws, 2013, Chapter 143, Article 9, Section 21 is hereby approved.
BE IT FURTHER RESOLVED that the City Clerk is hereby instructed to submit the
appropriate certificate and a copy of this Resolution to the Secretary of State of the State of
Minnesota.
Dated: June 10, 2013
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Resolution Calling Public Hearing to Modify Development Program and Establish
TIF District No. 1-12 for Research and Development Facility on 3M Campus
Assistant City Manager Ahl gave the staff report. Tom Denaway, Financial Analyst from
Springsted and Mary Ippel from Briggs and Morgan addressed and answered questions of the
council.
Councilmember Cardinal moved to approve the Resolution calling for a Public Hearing on July
22, 2013 on the Proposed Adoption of a Modification to the Development Program for
Development District No. 1, the Proposed Establishment of Tax Increment Financing District No.
1-12 therein, and the Proposed Adoption of a Tax Increment Financing Plan therefor.
RESOLUTION 13-6-928
RESOLUTION CALLING PUBLIC HEARING ON THE PROPOSED
ADOPTION OF A MODIFICATION
TO THE DEVELOPMENT PROGRAM FOR
DEVELOPMENT DISTRICT NO. 1, THE PROPOSED
ESTABLISHMENT OF TAX INCREMENT FINANCING
DISTRICT NO. 1-12 THEREIN, AND
THE PROPOSED ADOPTION OF A TAX INCREMENT
FINANCING PLAN THEREFOR
BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood,
Minnesota (the "City"), as follows:
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1. Public Hearing. This Council shall meet on Monday, July 22, 2013, at
approximately 7:00 p.m., to hold a public hearing on the following matters: (a) the proposed
adoption of a Modification to the Development Program for Development District No. 1, (b) the
proposed establishment of Tax Increment Financing District No. 1-12 therein, and (c) the
proposed adoption of a Tax Increment Financing Plan therefor, all pursuant to and in
accordance with Minnesota Laws, 2013, Chapter 143, Article 9, Section 21, and Minnesota
Statutes, Sections 469.124 through 469.134, both inclusive, as amended and Minnesota
Statutes, Sections 469.174 through 469.1794, both inclusive, as amended (collectively, the
"Act").
2. Notice of Hearing; Program Modification and Plan. The City Manager is hereby
authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit
A, to be published as required by the Act and to place a copy of the proposed Modification to
the Development Program and Tax Increment Financing Plan on file in the Manager's Office at
City Hall and to make such copies available for inspection by the public.
3. Consultation with Other Taxing Jurisdictions. The City Manager is hereby
directed to mail a notice of the public hearing and a copy of the Tax Increment Financing Plan to
Ramsey County and Independent School District No. 622 informing those taxing jurisdictions of
the estimated fiscal and economic impact of the establishment of the proposed tax increment
financing district.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approve Resolution Awarding Bond Sale – General Obligation Bonds 2013A
Finance Director Bauman gave the staff report. Terrie Heaton, Vice President from Springsted
addressed the council to give additional information and answered questions of the council.
Councilmember Cave moved to approve the Resolution Accepting Proposal on the Competitive
Negotiated Sale of $6,180,000 General Obligation Bonds, Series 2013A, Pledging for the
Security thereof Special Assessments and Levying a Tax for the Payment thereof and Providing
for their issuance.
RESOLUTION 13-6-929
RESOLUTION ACCEPTING PROPOSAL ON THE COMPETITIVE NEGOTIATED SALE
OF $6,180,000 GENERAL OBLIGATION BONDS, SERIES 2013A, PLEDGING FOR THE
SECURITY THEREOF SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE
PAYMENT THEREOF AND PROVIDING FOR THEIR ISSUANCE
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City")
has heretofore determined and declared that it is necessary and expedient to issue $6,180,000
General Obligation Bonds, Series 2013A (the "Bonds" or individually a "Bond"), pursuant to
Minnesota Statutes, Chapter 475 to (i) provide funds sufficient for a crossover refunding of the
City's $700,000 original principal amount of General Obligation Capital Improvement Plan
Bonds, Series 2004D, dated August 1, 2004 (the "Prior Bonds"), which mature on and after
August 1, 2016, and (ii) pursuant to Minnesota Statutes, Chapter 429 to finance the construction
of various improvement projects within the City (the "Improvements"), and (iii) pursuant to
Minnesota Statues, Chapter 472.521 to finance improvements outlined in the City’s Capital
Improvement Plan (the “CIP Improvements”); and
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B. WHEREAS, $385,000 aggregate principal amount of the Prior Bonds which
mature or is subject to mandatory redemption on and after August 1, 2016, is callable on August
1, 2015 (the "Refunded Bonds"), at a price of par plus accrued interest, as provided in the
resolution adopted on August 5, 2004, authorizing the issuance of the Prior Bonds (the "Prior
Resolution"); and the crossover refunding of the Refunded Bonds on August 1, 2015 (the
"Crossover Date") is consistent with covenants made with the holders thereof, and is necessary
and desirable for the reduction of debt service cost to the City; and
C. WHEREAS, the Improvements and all their components have been ordered prior
to the date hereof, after a hearing thereon for which notice was given describing the
Improvements or all their components by general nature, estimated cost, and area to be
assessed; and
D. WHEREAS, on November 26, 2012, the City held a public hearing on the
proposed issuance of general obligation capital improvement plan bonds and, pursuant to
resolution approved and adopted the 2013 through 2017 Five-Year Capital Improvement Plan
(the "Plan"), and approved the issuance of general obligation capital improvement plan bonds to
finance capital improvements described in the Plan (the “CIP Project"); and
E. WHEREAS, no petition signed by voters equal to five percent of the votes cast in
the City in the last general election requesting a vote on the issuance of the general obligation
capital improvement plan bonds has been filed with the Clerk within thirty days after the public
hearing on the Plan and on the issuance of the general obligation capital improvement plan
bonds; and the City has heretofore determined, in accordance with Minnesota Statutes, Section
475.521, Subd. 4, that the principal and interest to become due in any year on the Bonds, will
be less than 0.16 percent of the taxable market value of property in the City; and other than the
Bonds and the Prior Bonds, there are no other bonds issued by the City under Minnesota
Statutes, Section 475.521; and
F. WHEREAS, it is in the best interests of the City that the Bonds be issued in book-
entry form as hereinafter provided; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Maplewood,
Minnesota, as follows:
1. Acceptance of Proposal. The proposal of Piper Jaffray & Co. in Minneapolis,
Minnesota (the "Purchaser"), to purchase the Bonds, in accordance with the Terms of Proposal
established for the Bonds, at the rates of interest hereinafter set forth, and to pay therefor the
sum of $6,327,431.10, plus interest accrued to settlement, is hereby found, determined and
declared to be the most favorable proposal received, is hereby accepted and the Bonds are
hereby awarded to the Purchaser. The City Clerk is directed to retain the deposit of the
Purchaser and to forthwith return to the unsuccessful bidders any good faith checks or drafts.
2. Bond Terms.
(a) Original Issue Date; Denominations; Maturities; Term Bond Option. The Bonds
shall be dated as of the date of delivery, as the date of original issue and shall be issued
forthwith on or after such date in fully registered form, shall be numbered from R-1 upward in
the denomination of $5,000 each or in any integral multiple thereof of a single maturity (the
"Authorized Denominations") and shall mature on February 1 in the years and amounts as
follows:
Year Amount Year Amount
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2015 $355,000 2023 $340,000
2016 410,000 2024 345,000
2017 415,000 2025 310,000
2018 425,000 2026 315,000
2019 430,000 2027 325,000
2020 440,000 2029 690,000
2021 445,000 2031 485,000
2022 450,000
As may be requested by the Purchaser, one or more term Bonds may be issued having
mandatory sinking fund redemption and final maturity amounts conforming to the foregoing
principal repayment schedule, and corresponding additions may be made to the provisions of
the applicable Bond(s).
(b) Allocation. The Improvement Portion of the Bonds, being the aggregate principal
amount of $2,390,000, maturing in each of the years and amounts hereinafter set forth, is
issued to finance the Improvements. The Refunding Portion of the Bonds, being the aggregate
principal amount of $405,000, maturing in each of the years and amounts hereinafter set forth,
is issued to finance the refunding of the Refunded Bonds. The CIP Portion of the Bonds, being
the aggregate principal amount of $3,385,000, maturing in each of the years and amounts
herein set forth, is issued to finance the CIP Project.
Year
Improvement
Portion
(Amount)
Refunding
Portion
(Amount)
CIP
Portion
(Amount)
Total
Amount
2015 $190,000 $165,000 $355,000
2016 195,000 $45,000 170,000 410,000
2017 200,000 45,000 170,000 415,000
2018 205,000 45,000 175,000 425,000
2019 205,000 45,000 180,000 430,000
2020 210,000 45,000 185,000 440,000
2021 215,000 45,000 185,000 445,000
2022 215,000 45,000 190,000 450,000
2023 100,000 45,000 195,000 340,000
2024 100,000 45,000 200,000 345,000
2025 105,000 205,000 310,000
2026 105,000 210,000 315,000
2027 110,000 215,000 325,000
2028 115,000 225,000 340,000
2029 120,000 230,000 350,000
2030 240,000 240,000
2031 245,000 245,000
If Bonds are prepaid, the prepayments shall be allocated to the portions of debt service
(and hence allocated to the payment of Bonds treated as relating to a particular portion of debt
service) as provided in this paragraph. If the source of prepayment moneys is the general fund
of the City, or other generally available source, the prepayment may be allocated to any of the
portions of debt service in such amounts as the City shall determine. If the source of a
prepayment is special assessments pledged to the Improvements, the prepayment shall be
allocated to the Improvement Portion of debt service. If the source of prepayments is taxes
pledged to the CIP Project, the prepayment shall be allocated to the CIP Portion.
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(c) Book Entry Only System. The Depository Trust Company, a limited purpose trust
company organized under the laws of the State of New York or any of its successors or its
successors to its functions hereunder (the "Depository") will act as securities depository for the
Bonds, and to this end:
(i) The Bonds shall be initially issued and, so long as they remain in book entry form
only (the "Book Entry Only Period"), shall at all times be in the form of a separate
single fully registered Bond for each maturity of the Bonds; and for purposes of
complying with this requirement under paragraphs 5 and 10 Authorized
Denominations for any Bond shall be deemed to be limited during the Book Entry
Only Period to the outstanding principal amount of that Bond.
(ii) Upon initial issuance, ownership of the Bonds shall be registered in a bond
register maintained by the Bond Registrar (as hereinafter defined) in the name of
CEDE & CO., as the nominee (it or any nominee of the existing or a successor
Depository, the "Nominee").
(iii) With respect to the Bonds neither the City nor the Bond Registrar shall have any
responsibility or obligation to any broker, dealer, bank, or any other financial
institution for which the Depository holds Bonds as securities depository (the
"Participant") or the person for which a Participant holds an interest in the Bonds
shown on the books and records of the Participant (the "Beneficial Owner").
Without limiting the immediately preceding sentence, neither the City, nor the
Bond Registrar, shall have any such responsibility or obligation with respect to
(A) the accuracy of the records of the Depository, the Nominee or any Participant
with respect to any ownership interest in the Bonds, or (B) the delivery to any
Participant, any Owner or any other person, other than the Depository, of any
notice with respect to the Bonds, including any notice of redemption, or (C) the
payment to any Participant, any Beneficial Owner or any other person, other than
the Depository, of any amount with respect to the principal of or premium, if any,
or interest on the Bonds, or (D) the consent given or other action taken by the
Depository as the Registered Holder of any Bonds (the "Holder"). For purposes
of securing the vote or consent of any Holder under this Resolution, the City may,
however, rely upon an omnibus proxy under which the Depository assigns its
consenting or voting rights to certain Participants to whose accounts the Bonds
are credited on the record date identified in a listing attached to the omnibus
proxy.
(iv) The City and the Bond Registrar may treat as and deem the Depository to be the
absolute owner of the Bonds for the purpose of payment of the principal of and
premium, if any, and interest on the Bonds, for the purpose of giving notices of
redemption and other matters with respect to the Bonds, for the purpose of
obtaining any consent or other action to be taken by Holders for the purpose of
registering transfers with respect to such Bonds, and for all purpose whatsoever.
The Bond Registrar, as paying agent hereunder, shall pay all principal of and
premium, if any, and interest on the Bonds only to the Holder or the Holders of
the Bonds as shown on the bond register, and all such payments shall be valid
and effective to fully satisfy and discharge the City's obligations with respect to
the principal of and premium, if any, and interest on the Bonds to the extent of
the sum or sums so paid.
(v) Upon delivery by the Depository to the Bond Registrar of written notice to the
effect that the Depository has determined to substitute a new Nominee in place
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of the existing Nominee, and subject to the transfer provisions in paragraph 10,
references to the Nominee hereunder shall refer to such new Nominee.
(vi) So long as any Bond is registered in the name of a Nominee, all payments with
respect to the principal of and premium, if any, and interest on such Bond and all
notices with respect to such Bond shall be made and given, respectively, by the
Bond Registrar or City, as the case may be, to the Depository as provided in the
Letter of Representations to the Depository required by the Depository as a
condition to its acting as book-entry Depository for the Bonds (said Letter of
Representations, together with any replacement thereof or amendment or
substitute thereto, including any standard procedures or policies referenced
therein or applicable thereto respecting the procedures and other matters relating
to the Depository's role as book-entry Depository for the Bonds, collectively
hereinafter referred to as the "Letter of Representations").
(vii) All transfers of beneficial ownership interests in each Bond issued in book-entry
form shall be limited in principal amount to Authorized Denominations and shall
be effected by procedures by the Depository with the Participants for recording
and transferring the ownership of beneficial interests in such Bonds.
(viii) In connection with any notice or other communication to be provided to the
Holders pursuant to this Resolution by the City or Bond Registrar with respect to
any consent or other action to be taken by Holders, the Depository shall consider
the date of receipt of notice requesting such consent or other action as the record
date for such consent or other action; provided, that the City or the Bond
Registrar may establish a special record date for such consent or other action.
The City or the Bond Registrar shall, to the extent possible, give the Depository
notice of such special record date not less than fifteen calendar days in advance
of such special record date to the extent possible.
(ix) Any successor Bond Registrar in its written acceptance of its duties under this
Resolution and any paying agency/bond registrar agreement, shall agree to take
any actions necessary from time to time to comply with the requirements of the
Letter of Representations.
(x) In the case of a partial prepayment of a Bond, the Holder may, in lieu of
surrendering the Bonds for a Bond of a lesser denomination as provided in
paragraph 5, make a notation of the reduction in principal amount on the panel
provided on the Bond stating the amount so redeemed.
(d) Termination of Book-Entry Only System. Discontinuance of a particular
Depository's services and termination of the book-entry only system may be effected as follows:
(i) The Depository may determine to discontinue providing its services with respect
to the Bonds at any time by giving written notice to the City and discharging its
responsibilities with respect thereto under applicable law. The City may
terminate the services of the Depository with respect to the Bond if it determines
that the Depository is no longer able to carry out its functions as securities
depository or the continuation of the system of book-entry transfers through the
Depository is not in the best interests of the City or the Beneficial Owners.
(ii) Upon termination of the services of the Depository as provided in the preceding
paragraph, and if no substitute securities depository is willing to undertake the
functions of the Depository hereunder can be found which, in the opinion of the
City, is willing and able to assume such functions upon reasonable or customary
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terms, or if the City determines that it is in the best interests of the City or the
Beneficial Owners of the Bond that the Beneficial Owners be able to obtain
certificates for the Bonds, the Bonds shall no longer be registered as being
registered in the bond register in the name of the Nominee, but may be
registered in whatever name or names the Holder of the Bonds shall designate at
that time, in accordance with paragraph 10. To the extent that the Beneficial
Owners are designated as the transferee by the Holders, in accordance with
paragraph 10, the Bonds will be delivered to the Beneficial Owners.
(iii) Nothing in this subparagraph (d) shall limit or restrict the provisions of paragraph
10.
(e) Letter of Representations. The provisions in the Letter of Representations are
incorporated herein by reference and made a part of the resolution, and if and to the
extent any such provisions are inconsistent with the other provisions of this resolution,
the provisions in the Letter of Representations shall control.
3. Purpose. The Improvement Portion of the Bonds shall provide funds to finance
the Improvements. The Refunding Portion of the Bonds shall provide funds to finance the
crossover refunding of the Refunded Bonds (the "Refunding"). The CIP Portion of the Bonds
shall provide funds to finance the CIP Project. The Improvements and the CIP Project are
herein referred to together as the Project. The total cost of the Project, which shall include all
costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the
amount of the Bonds. The City covenants that it shall do all things and perform all acts required
of it to assure that work on the Project proceeds with due diligence to completion and that any
and all permits and studies required under law for the Project are obtained. It is hereby found,
determined and declared that the Refunding is pursuant to Minnesota Statutes, Section 475.67,
Subdivision 13, and as of the crossover date of the Bonds, shall result in a reduction of the
present value of the dollar amount of the debt service to the City from a total dollar amount of
$628,443.76 for the Prior Bonds to a total dollar amount of $596,625.00 for the Refunding
Portion of the Bonds, computed in accordance with the provisions of Minnesota Statutes,
Section 475.67, Subdivision 12, and accordingly the dollar amount of such present value of the
debt service for the Refunding Portion of the Bonds is lower by at least three percent than the
dollar amount of such present value of the debt service for the Prior Bonds as required in
Minnesota Statutes, Section 475.67, Subdivision 12.
4. Interest. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year (each, an "Interest Payment Date"), commencing February 1, 2014,
calculated on the basis of a 360-day year of twelve 30-day months, at the respective rates per
annum set forth opposite the maturity years as follows:
Maturity Year Interest Rate Maturity Year Interest Rate
2015 2.00% 2023 2.50%
2016 2.00 2024 2.75
2017 2.00 2025 2.75
2018 2.00 2026 3.0
2019 2.00 2027 3.0
2020 2.00 2029 3.25
2021 2.00 2031 3.50
2022 2.25
5. Redemption. All Bonds maturing on February 1, 2023 and thereafter, shall be
subject to redemption and prepayment at the option of the City on February 1, 2022, and on any
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date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of
the Bonds subject to prepayment. If redemption is in part, the maturities and the principal
amounts within each maturity to be redeemed shall be determined by the City; and if only part of
the Bonds having a common maturity date are called for prepayment, the specific Bonds to be
prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for
redemption shall be due and payable on the redemption date, and interest thereon shall cease
to accrue from and after the redemption date. Mailed notice of redemption shall be given to the
paying agent and to each affected registered holder of the Bonds at least thirty days prior to the
date fixed for redemption.
To effect a partial redemption of Bonds having a common maturity date, the Bond
Registrar prior to giving notice of redemption shall assign to each Bond having a common
maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The
Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in
its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for
each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided, however,
that only so much of the principal amount of each such Bond of a denomination of more than
$5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so
selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the City or Bond Registrar so requires, a written instrument of transfer in form
satisfactory to the City and Bond Registrar duly executed by the Holder thereof or the Holder's
attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond
Registrar shall authenticate and deliver to the Holder of the Bond, without service charge, a new
Bond or Bonds having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by the Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so
surrendered.
6. Bond Registrar. U.S. Bank National Association, in St. Paul, Minnesota, is
appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond
Registrar"), and shall do so unless and until a successor Bond Registrar is duly appointed, all
pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith.
The Bond Registrar shall also serve as paying agent unless and until a successor paying agent
is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or
record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12.
7. Form of Bond. The Bonds, together with the Bond Registrar's Certificate of
Authentication, the form of Assignment and the registration information thereon, shall be in
substantially the following form:
NITED STATES OF AMERICA
STATE OF MINNESOTA
RAMSEY COUNTY
CITY OF MAPLEWOOD
R-_______ $_________
GENERAL OBLIGATION BOND, SERIES 2013A
Interest Rate Maturity Date Date of Original Issue CUSIP
February 1, _____ 1, 2013
REGISTERED OWNER: CEDE & CO.
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PRINCIPAL AMOUNT:
The City of Maplewood, Ramsey County, Minnesota (the "Issuer"), certifies that it is
indebted and for value received promises to pay to the registered owner specified above, or
registered assigns, unless called for earlier redemption, in the manner hereinafter set forth, the
principal amount specified above, on the maturity date specified above, and to pay interest
thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment
Date"), commencing February 1, 2014, at the rate per annum specified above (calculated on the
basis of a 360-day year of twelve 30-day months) until the principal sum is paid or has been
provided for. This Bond will bear interest from the most recent Interest Payment Date to which
interest has been paid or, if no interest has been paid, from the date of original issue hereof.
The principal of and premium, if any, on this Bond are payable upon presentation and surrender
hereof at the principal office of U.S. Bank National Association, in St. Paul, Minnesota (the
"Bond Registrar"), acting as paying agent, or any successor paying agent duly appointed by the
Issuer, acting as paying agent, or any successor paying agent duly appointed by the Issuer.
Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the
person in whose name this Bond is registered (the "Holder" or "Bondholder") on the registration
books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at
the close of business on the fifteenth day of the calendar month next preceding such Interest
Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be
payable to the person who is the Holder hereof as of the Regular Record Date, and shall be
payable to the person who is the Holder hereof at the close of business on a date (the "Special
Record Date") fixed by the Bond Registrar whenever money becomes available for payment of
the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less
than ten days prior to the Special Record Date. The principal of and premium, if any, and
interest on this Bond are payable in lawful money of the United States of America. So long as
this Bond is registered in the name of the Depository or its Nominee as provided in the
Resolution hereinafter described, and as those terms are defined therein, payment of principal
of, premium, if any, and interest on this Bond and notice with respect thereto shall be made as
provided in the Letter of Representations, as defined in the Resolution, and surrender of this
Bond shall not be required for payment of the redemption price upon a partial redemption of this
Bond. Until termination of the book-entry only system pursuant to the Resolution, Bonds may
only be registered in the name of the Depository or its Nominee.
Optional Redemption. All Bonds of this issue (the "Bonds") maturing on February 1,
2023, and thereafter, are subject to redemption and prepayment at the option of the Issuer on
February 1, 2022, and on any date thereafter at a price of par plus accrued interest.
Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in
part, the maturities and the principal amounts within each maturity to be redeemed shall be
determined by the Issuer; and if only part of the Bonds having a common maturity date are
called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond
Registrar. Bonds or portions thereof called for redemption shall be due and payable on the
redemption date, and interest thereon shall cease to accrue from and after the redemption date.
Mailed notice of redemption shall be given to the paying agent and to each affected Holder of
the Bonds at least thirty days prior to the date fixed for redemption.
Selection of Bonds for Redemption; Partial Redemption. To effect a partial redemption
of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having
a common maturity date a distinctive number for each $5,000 of the principal amount of such
Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion, from the numbers assigned to the Bonds, as many numbers as, at
$5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected;
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provided, however, that only so much of the principal amount of such Bond of a denomination of
more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and
so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond
Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer in
form satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or the
Holder's attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the
Bond Registrar shall authenticate and deliver to the Holder of the Bond, without service charge,
a new Bond or Bonds having the same stated maturity and interest rate and of any Authorized
Denomination or Denominations, as requested by the Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond so
surrendered.
Issuance; Purpose; General Obligation. This Bond is one of an issue in the total
principal amount of $6,180,000, all of like date of original issue and tenor, except as to number,
maturity, interest rate, denomination and redemption privilege, issued pursuant to and in full
conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution
adopted by the City Council on June 10, 2013 (the "Resolution"), for the purpose of providing
money to finance various projects within the jurisdiction of the Issuer and to finance a crossover
refunding on February 1, 2015, of the Issuer's General Obligation Capital Improvement Plan
Bonds, Series 2004D, dated August 1, 2004, which mature on and after February 1, 2016. This
Bond is payable out of the Escrow Account and the Debt Service Account established by the
Issuer pursuant to the Resolution. This Bond constitutes a general obligation of the Issuer, and
to provide moneys for the prompt and full payment of its principal, premium, if any, and interest
when the same become due, the full faith and credit and taxing powers of the Issuer have been
and are hereby irrevocably pledged.
Denominations; Exchange; Resolution. The Bonds are issuable solely in fully registered
form in Authorized Denominations (as defined in the Resolution) and are exchangeable for fully
registered Bonds of other Authorized Denominations in equal aggregate principal amounts at
the principal office of the Bond Registrar, but only in the manner and subject to the limitations
provided in the Resolution. Reference is hereby made to the Resolution for a description of the
rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal
office of the Bond Registrar.
Transfer. This Bond is transferable by the Holder in person or the Holder's attorney duly
authorized in writing at the principal office of the Bond Registrar upon presentation and
surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the
Resolution and to reasonable regulations of the Issuer contained in any agreement with the
Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate
and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of
the transferee (but not registered in blank or to "bearer" or similar designation), of an Authorized
Denomination or Denominations, in aggregate principal amount equal to the principal amount of
this Bond, of the same maturity and bearing interest at the same rate.
Fees upon Transfer or Loss. The Bond Registrar may require payment of a sum
sufficient to cover any tax or other governmental charge payable in connection with the transfer
or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds.
Treatment of Registered Owners. The Issuer and Bond Registrar may treat the person
in whose name this Bond is registered as the owner hereof for the purpose of receiving payment
as herein provided (except as otherwise provided herein with respect to the Record Date) and
for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the
Bond Registrar shall be affected by notice to the contrary.
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Authentication. This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall have been executed
by the Bond Registrar.
Qualified Tax-Exempt Obligation. This Bond has been designated by the Issuer as a
"qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code
of 1986, as amended.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required
by the Constitution and laws of the State of Minnesota to be done, to happen and to be
performed, precedent to and in the issuance of this Bond, have been done, have happened and
have been performed, in regular and due form, time and manner as required by law; and that
this Bond, together with all other debts of the Issuer outstanding on the date of original issue
hereof and the date of its issuance and delivery to the original purchaser, does not exceed any
constitutional or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its
City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its
Mayor and its City Clerk, the corporate seal of the Issuer having been intentionally omitted as
permitted by law.
Date of Registration:
BOND REGISTRAR'S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the
Bonds described in the
Resolution mentioned
within.
U.S. Bank National Association
St. Paul, Minnesota,
Bond Registrar
By:
Authorized Signature
Registrable by: U.S. BANK NATIONAL
ASSOCIATION
Payable at: U.S. BANK NATIONAL
ASSOCIATION
CITY OF MAPLEWOOD,
RAMSEY COUNTY, MINNESOTA
/s/ Facsimile
Mayor
/s/ Facsimile
City Clerk
ABBREVIATIONS
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants in common
UTMA - ___________ as custodian for ______________
(Cust) (Minor)
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City Council Meeting Minutes 22
under the _____________________ Uniform
(State)
Transfers to Minors Act
Additional abbreviations may also be used though not in the above list.
___________________________________________________________
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
________________________________________________________________ the within
Bond and does hereby irrevocably constitute and appoint _________________ attorney to
transfer the Bond on the books kept for the registration thereof, with full power of substitution in
the premises.
Dated:_____________________ ___________________________
Notice: The assignor's signature to this assignment must
correspond with the name as it appears upon the face of
the within Bond in every particular, without alteration or any
change whatever.
Signature Guaranteed:
___________________________
Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm
having a membership in one of the major stock exchanges or any other "Eligible Guarantor
Institution" as defined in 17 CFR 240.17 Ad-15(a)(2).
The Bond Registrar will not effect transfer of this Bond unless the information concerning the
transferee requested below is provided.
Name and Address: ________________________________________
________________________________________
________________________________________
(Include information for all joint owners if the Bond is held by joint account.)
PREPAYMENT SCHEDULE
This Bond has been prepaid in part on the date(s) and in the amount(s) as follows:
Date Amount Authorized signature of Holder
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8. Execution; Temporary Bonds. The Bonds shall be printed (or, at the request of
the Purchaser, typewritten) and shall be executed on behalf of the City by the signatures of its
Mayor and City Clerk and be sealed with the seal of the City; provided, however, that the seal of
the City may be a printed (or, at the request of the Purchaser, photocopied) facsimile; and
provided further that both of such signatures may be printed (or, at the request of the Purchaser,
photocopied) facsimiles and the corporate seal may be omitted on the Bonds as permitted by
law. In the event of disability or resignation or other absence of either officer, the Bonds may be
signed by the manual or facsimile signature of that officer who may act on behalf of the absent
or disabled officer. In case either officer whose signature or facsimile of whose signature shall
appear on the Bonds shall cease to be such officer before the delivery of the Bonds, the
signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if
the officer had remained in office until delivery. The City may elect to deliver, in lieu of printed
definitive bonds, one or more typewritten temporary bonds in substantially the form set forth
above, with such changes as may be necessary to reflect more than one maturity in a single
temporary bond. Such temporary bonds may be executed with photocopied facsimile
signatures of the Mayor and City Clerk. Such temporary bonds shall, upon the printing of the
definitive bonds and the execution thereof, be exchanged therefor and canceled.
9. Authentication. No Bond shall be valid or obligatory for any purpose or be
entitled to any security or benefit under this resolution unless a Certificate of Authentication on
the Bond, substantially in the form hereinabove set forth, shall have been duly executed by an
authorized representative of the Bond Registrar. Certificates of Authentication on different
Bonds need not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certificate of Authentication
on the Bond and by inserting as the date of registration in the space provided the date on which
the Bond is authenticated, except that for purposes of delivering the original Bonds to the
Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue,
which date is the date of delivery. The Certificate of Authentication so executed on each Bond
shall be conclusive evidence that it has been authenticated and delivered under this resolution.
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10. Registration; Transfer; Exchange. The City will cause to be kept at the principal
office of the Bond Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds
and the registration of transfers of Bonds entitled to be registered or transferred as herein
provided.
Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the
City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of
registration (as provided in paragraph 9) of, and deliver, in the name of the designated
transferee or transferees, one or more new Bonds of any Authorized Denomination or
Denominations of a like aggregate principal amount, having the same stated maturity and
interest rate, as requested by the transferor; provided, however, that no Bond may be registered
in blank or in the name of "bearer" or similar designation.
At the option of the Holder, Bonds may be exchanged for Bonds of any Authorized
Denomination or Denominations of a like aggregate principal amount and stated maturity, upon
surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever
any Bonds are so surrendered for exchange, the City shall execute (if necessary), and the Bond
Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the
Holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this resolution shall
be promptly canceled by the Bond Registrar and thereafter disposed of as directed by the City.
All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general
obligations of the City evidencing the same debt, and entitled to the same benefits under this
resolution, as the Bonds surrendered for such exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or
be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar,
duly executed by the Holder thereof or the Holder's attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax or other
governmental charge payable in connection with the transfer or exchange of any Bond and any
legal or unusual costs regarding transfers and lost Bonds.
Transfers shall also be subject to reasonable regulations of the City contained in any
agreement with the Bond Registrar, including regulations which permit the Bond Registrar to
close its transfer books between record dates and payment dates. The City Clerk is hereby
authorized to negotiate and execute the terms of said agreement.
11. Rights Upon Transfer or Exchange. Each Bond delivered upon transfer of or in
exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid,
and to accrue, which were carried by such other Bond.
12. Interest Payment; Record Date. Interest on any Bond shall be paid on each
Interest Payment Date by check or draft mailed to the person in whose name the Bond is
registered (the "Holder") on the registration books of the City maintained by the Bond Registrar
and at the address appearing thereon at the close of business on the fifteenth day of the
calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any
such interest not so timely paid shall cease to be payable to the person who is the Holder
thereof as of the Regular Record Date, and shall be payable to the person who is the Holder
thereof at the close of business on a date (the "Special Record Date") fixed by the Bond
Registrar whenever money becomes available for payment of the defaulted interest. Notice of
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the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten
days prior to the Special Record Date.
13. Treatment of Registered Owner. The City and Bond Registrar may treat the
person in whose name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12) on, such Bond and for all other purposes whatsoever whether or not
such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by
notice to the contrary.
14. Delivery; Application of Proceeds. The Bonds when so prepared and executed
shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price,
and the Purchaser shall not be obliged to see to the proper application thereof.
15. Fund and Accounts. There is hereby established a special fund to be designated
"General Obligation Bonds, Series 2013A Fund" (the "Fund") to be administered and maintained
by the Finance Manager as a bookkeeping account separate and apart from all other funds
maintained in the official financial records of the City. The Fund shall be maintained in the
manner herein specified until all of the Bonds and the interest thereon have been fully paid. In
such records there shall be established accounts or accounts shall continue to be maintained as
the case may be, of the Fund for the purposes and in the amounts as follows:
(a) Escrow Account. The Escrow Account shall be maintained as an escrow
account with U.S. Bank National Association (the "Escrow Agent"), in Minneapolis, Minnesota,
which is a suitable financial institution within or without the State. $401,092.39 in proceeds of
the Refunding Portion of the Bonds shall be received by the Escrow Agent and applied to fund
the Escrow Account. Proceeds of the Bonds and any proceeds returned to the City are hereby
irrevocably pledged and appropriated to the Escrow Account, together with all investment
earnings thereon. The Escrow Account shall be invested in securities maturing or callable at
the option of the holder on such dates and bearing interest at such rates as shall be required to
provide sufficient funds, together with any cash or other funds retained in the Escrow Account,
(i) to pay when due the interest to accrue on the Refunding Portion of the Bonds to and
including the Crossover Date; and (ii) to pay when called for redemption on the Crossover Date,
the principal amount of the Refunded Bonds. The Escrow Account shall be irrevocably
appropriated to the payment of (i) all interest on the Refunding Portion of the Bonds to and
including the Crossover Date, and (ii) the principal of the Refunded Bonds due by reason of
their call for redemption on the Crossover Date. The moneys in the Escrow Account shall be
used solely for the purposes herein set forth and for no other purpose, except that any surplus
in the Escrow Account may be remitted to the City, all in accordance with an agreement (the
"Escrow Agreement") by and between the City and Escrow Agent, a form of which agreement is
on file in the office of the Finance Manager. Any moneys remitted to the City pursuant to the
Escrow Agreement shall be deposited in the Debt Service Account.
(b) Construction Account. To the Construction Account there shall be credited
$5,923,264.29 of the Refunding Portion of the Bonds and the proceeds of the sale of the
Improvement Portion and CIP Portion of the Bonds, less any accrued interest and less
capitalized interest. From the Construction Account there shall be paid all costs and expenses
of the issuance of the Bonds and the Project, including the cost of any construction contracts
heretofore let and all other costs incurred and to be incurred of the kind authorized in Minnesota
Statutes, Section 475.65. Moneys in the Construction Account shall be used for no other
purpose except as otherwise provided by law; provided that the proceeds of the Improvement
Portion and CIP Portion of the Bonds may also be used to the extent necessary to pay interest
on the Improvement Portion and CIP Portion of the Bonds due prior to the anticipated date of
commencement of the collection of taxes or special assessments herein levied or covenanted to
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be levied; and provided further that if upon completion of the Improvement Project there shall
remain any unexpended balance (other than any special assessments) in the Construction
Account, the balance shall be transferred to the Debt Service Account or the fund of any other
improvement instituted pursuant to Minnesota Statutes Chapter 429, and provided further that
any special assessments credited to the Construction Account shall only be applied toward
payment of the costs of the Improvements upon adoption of a resolution by the City Council
determining that the application of the special assessments for such purpose will not cause the
City to no longer be in compliance with Minnesota Statutes, Section 475.1, Subdivision 1.
(c) Debt Service Account. There shall be maintained two separate subaccounts in
the Debt Service Account to be designated the "Improvements Debt Service Subaccount", and
the "CIP Debt Service Subaccount". There are hereby irrevocably appropriated and pledged to,
and there shall be credited to the separate subaccounts of the Debt Service Account:
(i) Improvements Debt Service Subaccount. To the Improvements Debt Service
Subaccount there shall be credited: (A) all collections of special assessments herein
covenanted to be levied with respect to the Improvements and either initially credited to the
Construction Account and not already spent as permitted above and required to pay any
principal and interest due on the Improvement Portion of the Bonds or collected subsequent to
the completion of the Improvements and payment of the costs thereof; (B) a pro rata share of all
accrued interest received upon delivery of the Bonds; (C) capitalized interest in the amount of $-
0-; (D) any collections of all taxes herein or hereafter be levied for the payment of the
Improvement Portion of the Bonds and interest thereon; (E) a pro rata share of all funds
remaining in the Construction Account after completion of the Improvement Project and
payment of the costs thereof; (F) all investment earnings on funds held in the Improvements
Debt Service Subaccount; and (G) any and all other moneys which are properly available and
are appropriated by the governing body of the City to the Improvements Debt Service
Subaccount. The Improvements Debt Service Subaccount shall be used solely to pay the
principal and interest and any premium for redemption of the Improvement Portion of the Bonds
and any other general obligation bonds of the City hereafter issued by the City and made
payable from said subaccount as provided by law
(ii) CIP Debt Service Subaccount. To the CIP Debt Service Subaccount there shall
be credited: (A) all taxes herein and hereafter levied for the payment of the CIP Portion of the
Bonds; (B) any collections of all taxes heretofore levied for the payment of the Prior Bonds and
interest therein which are not used to pay the Prior Bonds as a result of the Refunding; (C) a pro
rata share of all accrued interest received upon delivery of the Bonds; (D) a pro rata share of all
funds remaining in the Construction Account after completion of the CIP Project and payment of
the costs thereof; (E) any sums remitted to the City upon the termination of the Escrow
Agreement; (F) all investment earnings on funds held in the CIP Debt Service Subaccount; and
(G) any and all other moneys which are properly available and are appropriated by the
governing body of the City to the CIP Debt Service Subaccount. The CIP Debt Service
Subaccount shall be used solely to pay the principal and interest and any premiums for
redemption of the CIP Portion and the Refunding Portion of the Bonds.
No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire
higher yielding investments or to replace funds which were used directly or indirectly to acquire
higher yielding investments, except (1) for a reasonable temporary period until such proceeds
are needed for the purpose for which the Bonds were issued and (2) in addition to the above in
an amount not greater than the lesser of five percent of the proceeds of the Bonds or $100,000.
To this effect, any proceeds of the Bonds and any sums from time to time held in the
Construction Account or Debt Service Account (or any other City account which will be used to
pay principal or interest to become due on the bonds payable therefrom) in excess of amounts
which under then applicable federal arbitrage regulations may be invested without regard to
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yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by
said arbitrage regulations on such investments after taking into account any applicable
"temporary periods" or "minor portion" made available under the federal arbitrage regulations.
Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or
insured by the United States or any agency or instrumentality thereof if and to the extent that
such investment would cause the Bonds to be "federally guaranteed" within the meaning of
Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code").
16. Covenants Relating to the Improvement Portion of the Bonds.
(a) Special Assessments. It is hereby determined that no less than twenty percent
of the cost to the City of each Improvement financed by the Improvement Portion of the Bonds
within the meaning of Minnesota Statutes, Section 475.58, Subdivision 1(3), shall be paid by
special assessments to be levied against every assessable lot, piece and parcel of land
benefited by any of the Improvements. The City hereby covenants and agrees that it will let all
construction contracts not heretofore let within one year after ordering each Improvement by the
Improvement Portion of the Bonds unless the resolution ordering the Improvement specifies a
different time limit for the letting of construction contracts. The City hereby further covenants
and agrees that it will do and perform as soon as they may be done all acts and things
necessary for the final and valid levy of the special assessments, and in the event that any
special assessment be at any time held invalid with respect to any lot, piece or parcel of land
due to any error, defect, or irregularity in any action or proceedings taken or to be taken by the
City, either in the making of the special assessments or in the performance of any condition
precedent thereto, the City will forthwith do all further acts and take all further proceedings as
may be required by law to make the special assessments valid and binding liens upon the
properties. The special assessments have heretofore been authorized. Subject to such
adjustments as are required by the conditions in existence at the time the special assessments
are levied, it is hereby determined that the special assessments shall be payable in equal,
consecutive, annual installments, with general taxes for the years shown below and with interest
on the declining balance of all special assessments at a rate of 3.569% per annum, as set forth
opposite the years specified below:
Improvement Designation Levy Years Collection Years Amount
TH 36 / English Street Interchange
Improvements
2013-2020 2014-2021 $919,990
At the time the special assessments are in fact levied the City Council shall, based on
the then current estimated collections of the special assessments, make any adjustments in any
ad valorem taxes required to be levied in order to assure that the City continues to be in
compliance with Minnesota Statutes, Section 475.61, Subdivision 1.
(b) Tax Levy; Coverage Test. To provide moneys for payment of the principal and
interest on the Improvement Portion of the Bonds there is hereby levied upon all of the taxable
property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and
collected with and as part of other general property taxes in the City for the years and in the
amounts as follows:
Levy Years Collection Years Amount
See attached schedule
The tax levies are such that if collected in full they, together with estimated collections of
special assessments and other revenues herein pledged for the payment of the Improvement
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Portion of the Bonds, will produce at least five percent in excess of the amount needed to meet
when due the principal and interest payments on the Bonds. The tax levies shall be irrepealable
so long as any of the Improvement Portion of the Bonds are outstanding and unpaid, provided
that the City reserves the right and power to reduce the tax levies in the manner and to the
extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
(c) Covenants Relating to the CIP Portion of the Bonds. To provide moneys for
payment of the principal and interest on the CIP Portion of the Bonds there is hereby levied
upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread
upon the tax rolls and collected with and as part of other general property taxes in the City for
the years and in the amounts as follows:
Years of Tax Levy Years of Tax Collection Amount
See attached levy schedule
(CIP Portion)
The tax levies are such that if collected in full they, together with other revenues herein
pledged for the payment of the CIP Portion of the Bonds, will produce at least five percent in
excess of the amount needed to meet when due the principal and interest payments on the CIP
Portion of the Bonds. The tax levies shall be irrepealable so long as any of the CIP Portion of
the Bonds are outstanding and unpaid, provided that the City reserves the right and power to
reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section
475.61, Subdivision 3.
17. Covenants Relating to the Refunding Portion of the Bonds.
(a) Tax Levy; Coverage Test; Cancellation of Certain Tax Levies. To provide
moneys for payment of the principal and interest on the Refunding Portion of the Bonds there is
hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which
shall be spread upon the tax rolls and collected with and as part of other general property taxes
in the City for the years and in the amounts as follows:
Levy Years Collection Years Amount
See attached schedule
The tax levies are such that if collected in full they, together with estimated collections of
any other revenues herein pledged for the payment of the Refunding Portion of the Bonds and
sums held in the Escrow Account, will produce at least five percent in excess of the amount
needed to meet when due the principal and interest payments on the Refunding Portion of the
Bonds. The tax levies shall be irrepealable so long as any of the Bonds are outstanding and
unpaid, provided that the City reserves the right and power to reduce the levies in the manner
and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3.
Upon payment of the Prior Bonds, the uncollected taxes levied in the Prior Resolution
authorizing the issuance of the Prior Bonds which are not needed to pay the Prior Bonds as a
result of the Refunding shall be canceled.
18. General Obligation Pledge. For the prompt and full payment of the principal and
interest on the Bonds, as the same respectively become due, the full faith, credit and taxing
powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt
Service Account is ever insufficient to pay all principal and interest then due on the Bonds and
any other bonds payable therefrom, the deficiency shall be promptly paid out of any other funds
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of the City which are available for such purpose, and such other funds may be reimbursed with
or without interest from the Debt Service Account when a sufficient balance is available therein.
19. Securities; Escrow Agent. Securities purchased from moneys in the Escrow
Account shall be limited to securities set forth in Minnesota Statutes, Section 475.67,
Subdivision 8, and any amendments or supplements thereto. Securities purchased from the
Escrow Account shall be purchased simultaneously with the delivery of the Refunding Portion of
the Bonds. The City Council has investigated the facts and hereby finds and determines that
the Escrow Agent is a suitable financial institution to act as escrow agent.
20. Escrow Agreement. On or prior to the delivery of the Bonds the Mayor and
Finance Manager shall, and are hereby authorized and directed to, execute on behalf of the City
an Escrow Agreement. The Escrow Agreement is hereby approved and adopted and made a
part of this resolution, and the City covenants that it will promptly enforce all provisions thereof
in the event of default thereunder by the Escrow Agent.
21. Purchase of SLGS or Open Market Securities. The Purchaser, as agent for the
City, is hereby authorized and directed to purchase on behalf of the Council and in its name the
appropriate United States Treasury Securities, State and Local Government Series and/or open
market securities as provided in paragraph 19, from the proceeds of the Bonds and, to the
extent necessary, other available funds, all in accordance with the provisions of this resolution
and the Escrow Agreement and to execute all such documents (including the appropriate
subscription form) required to effect such purchase in accordance with the applicable U.S.
Treasury Regulations.
22. Redemption of Prior Bonds. The Prior Bonds shall be redeemed and prepaid in
accordance with the terms and conditions set forth in the Notice of Call for Redemption, in the
form attached to the Escrow Agreement, which terms and conditions are hereby approved and
incorporated herein by reference. The Notice of Call for Redemption shall be given pursuant to
the Escrow Agreement.
23. Prior Bonds; Security. Until retirement of the Prior Bonds, all provisions
theretofore made for the security thereof shall be observed by the City and all of its officers and
agents.
24. Supplemental Resolution. The Prior Resolution is hereby supplemented to the
extent necessary to give effect to the provisions of this resolution.
25. Defeasance. When all Bonds have been discharged as provided in this
paragraph, all pledges, covenants and other rights granted by this resolution to the registered
holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its
obligations with respect to any Bonds which are due on any date by irrevocably depositing with
the Bond Registrar on or before that date a sum sufficient for the payment thereof in full; or if
any Bond should not be paid when due, it may nevertheless be discharged by depositing with
the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the
date of such deposit. The City may also discharge its obligations with respect to any
prepayable Bonds called for redemption on any date when they are prepayable according to
their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the
payment thereof in full, provided that notice of redemption thereof has been duly given. The
City may also at any time discharge its obligations with respect to any Bonds, subject to the
provisions of law now or hereafter authorizing and regulating such action, by depositing
irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for
this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8,
bearing interest payable at such times and at such rates and maturing on such dates as shall be
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required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon
to maturity or, if notice of redemption as herein required has been duly provided for, to such
earlier redemption date.
26. Compliance With Reimbursement Bond Regulations. The provisions of this
paragraph are intended to establish and provide for the City's compliance with United States
Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the
"reimbursement proceeds" of the Bonds, being those portions thereof which will be used by the
City to reimburse itself for any expenditure which the City paid or will have paid prior to the
Closing Date (a "Reimbursement Expenditure").
The City hereby certifies and/or covenants as follows:
(a) Not later than 60 days after the date of payment of a Reimbursement
Expenditure, the City (or person designated to do so on behalf of the City) has made or will
have made a written declaration of the City's official intent (a "Declaration") which effectively (i)
states the City's reasonable expectation to reimburse itself for the payment of the
Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general
and functional description of the property, project or program to which the Declaration relates
and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of
the City and the general functional purpose thereof from which the Reimbursement Expenditure
was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt
expected to be issued by the City for the purpose of financing the Project; provided, however,
that no such Declaration shall necessarily have been made with respect to: (i) "preliminary
expenditures" for the Project, defined in the Reimbursement Regulations to include engineering
or architectural, surveying and soil testing expenses and similar prefatory costs, which in the
aggregate do not exceed 20% of the "issue price" of the Bonds, and (ii) a de minimis amount of
Reimbursement Expenditures not in excess of the lesser of $100,000 or 5% of the proceeds of
the Bonds.
(b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance
of the Bonds or any of the other types of expenditures described in Section 1.150-2(d)(3) of the
Reimbursement Regulations.
(c) The "reimbursement allocation" described in the Reimbursement Regulations for
each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the
issuance of the Bonds and in all events within the period ending on the date which is the later of
three years after payment of the Reimbursement Expenditure or one year after the date on
which the Project to which the Reimbursement Expenditure relates is first placed in service.
(d) Each such reimbursement allocation will be made in a writing that evidences the
City's use of Bond proceeds to reimburse the Reimbursement Expenditure and, if made within
30 days after the Bonds are issued, shall be treated as made on the day the Bonds are issued.
Provided, however, that the City may take action contrary to any of the foregoing
covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Bonds stating
in effect that such action will not impair the tax-exempt status of the Bonds.
27. Continuing Disclosure. The City is the sole obligated person with respect to the
Bonds. The City hereby agrees, in accordance with the provisions of Rule 15c2-12 (the "Rule"),
promulgated by the Securities and Exchange Commission (the "Commission") pursuant to the
Securities Exchange Act of 1934, as amended, and a Continuing Disclosure Undertaking (the
"Undertaking") hereinafter described to:
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(a) Provide or cause to be provided to the Municipal Securities Rulemaking Board
(the "MSRB") by filing at www.emma.msrb.org in accordance with the Rule, certain annual
financial information and operating data in accordance with the Undertaking. The City reserves
the right to modify from time to time the terms of the Undertaking as provided therein.
(b) Provide or cause to be provided to the MSRB notice of the occurrence of certain
events with respect to the Bonds in not more than ten (10) business days after the occurrence
of the event, in accordance with the Undertaking.
(c) Provide or cause to be provided to the MSRB notice of a failure by the City to
provide the annual financial information with respect to the City described in the Undertaking, in
not more than ten (10) business days following such amendment.
(d) The City agrees that its covenants pursuant to the Rule set forth in this
paragraph and in the Undertaking is intended to be for the benefit of the Holders of the Bonds
and shall be enforceable on behalf of such Holders; provided that the right to enforce the
provisions of these covenants shall be limited to a right to obtain specific enforcement of the
City's obligations under the covenants.
The Mayor and Clerk of the City, or any other officer of the City authorized to act in their
place (the "Officers") are hereby authorized and directed to execute on behalf of the City the
Undertaking in substantially the form presented to the City Council subject to such modifications
thereof or additions thereto as are (i) consistent with the requirements under the Rule, (ii)
required by the Purchaser of the Bonds, and (iii) acceptable to the Officers.
28. Certificate of Registration. A certified copy of this resolution is hereby directed to
be filed in the office of the County Auditor of Ramsey County, together with such other
information as the County Auditor shall require, and to obtain the County Auditor's Certificate
that the Bonds have been entered in the Bond Register and the tax levies required by law have
been made.
29. Records and Certificates. The officers of the City are hereby authorized and
directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of
the issuance of the Bonds, certified copies of all proceedings and records of the City relating to
the Bonds and to the financial condition and affairs of the City, and such other affidavits,
certificates and information as are required to show the facts relating to the legality and
marketability of the Bonds as the same appear from the books and records under their custody
and control or as otherwise known to them, and all such certified copies, certificates and
affidavits, including any heretofore furnished, shall be deemed representations of the City as to
the facts recited therein.
30. Negative Covenant as to Use of Bond Proceeds and Project. The City hereby
covenants not to use the proceeds of the Bonds or to use the Project, or to cause or permit
them to be used, or to enter into any deferred payment arrangements for the cost of the Project,
in such a manner as to cause the Bonds to be "private activity bonds" within the meaning of
Sections 103 and 141 through 150 of the Code.
31. Tax-Exempt Status of the Bonds; Rebate; Elections. The City shall comply with
requirements necessary under the Code to establish and maintain the exclusion from gross
income under Section 103 of the Code of the interest on the Bonds, including without limitation
(i) requirements relating to temporary periods for investments, (ii) limitations on amounts
invested at a yield greater than the yield on the Bonds, and (iii) the rebate of excess investment
earnings to the United States. The City expects to satisfy the 24-month expenditure exemption
Packet Page Number 33 of 206
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City Council Meeting Minutes 32
for gross proceeds of the Improvement Portion of the Bonds and CIP Portion of the Bonds as
provided in Section 1.148-7(d)(1) of the Regulations. The Mayor, the Clerk or either one of
them, are hereby authorized and directed to make such elections as to arbitrage and rebate
matters relating to the Bonds as they deem necessary, appropriate or desirable in connection
with the Bonds, and all such elections shall be, and shall be deemed and treated as, elections of
the City.
32. Designation of Qualified Tax-Exempt Obligations. In order to qualify the Bonds
as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the
City hereby makes the following factual statements and representations:
1. the Bonds are issued after August 7, 1986;
2. the Bonds are not "private activity bonds" as defined in Section 141 of the Code;
3. the City hereby designates the Bonds as "qualified tax exempt obligations" for
purposes of Section 265(b)(3) of the Code;
4. the reasonably anticipated amount of tax exempt obligations (other than private
activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will
be issued by the City (and all entities treated as one issuer with the City, and all subordinate
entities whose obligations are treated as issued by the City) during this calendar year 2013 will
not exceed $10,000,000;
5. more than $10,000,000 of obligations issued by the City during this calendar year
2013 have been designated for purposes of Section 265(b)(3) of the Code; and
6. the aggregate face amount of the Bonds does not exceed $10,000,000.
The City shall use its best efforts to comply with any federal procedural requirements which may
apply in order to effectuate the designation made by this paragraph.
33. Severability. If any section, paragraph or provision of this resolution shall be held
to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section,
paragraph or provision shall not affect any of the remaining provisions of this resolution.
34. Headings. Headings in this resolution are included for convenience of reference
only and are not a part hereof, and shall not limit or define the meaning of any provision hereof
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
J. NEW BUSINESS
1. Approve Intoxicating Liquor License Manager Khushuinder Singh for A1 Liquor,
19 Century Avenue North
City Clerk Guilfoile gave the staff report and answered questions of the council.
Councilmember Koppen moved to approve Khushuinder Singh as the on-sale intoxicating liquor
license manager for A1 Liquor, located at 19 Century Avenue N.
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City Council Meeting Minutes 33
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
2. Approval for Design Review and a Parking Waiver Request – Concordia Arms,
2030 Lydia Avenue East
Senior Planner Ekstrand gave the staff report and answered questions of the council. Cynthia
Lee, Associate Vice President of Housing Development from Common Bond Communities and
Kim Breithheim, Housing Focus Leader from LHB Architects addressed and answered
questions of the council.
Councilmember Juenemann moved to approve:
1. The design and landscape plans date-stamped May 15, 2013 for Concordia Arms to
revise its exterior facades and courtyard area for its location at 2030 Lydia Avenue East.
Approval is subject to the following conditions:
a. Repeat this review in two years if the city has not issued a building permit for the
approved work.
b. If any existing trees are removed the applicant must comply with the city’s tree
replacement ordinance.
c. Any rooftop equipment must be screened from residential properties, as required by city
ordinance.
d. Submit color samples of any new exterior siding for staff approval.
e. Consider the use of a rain garden within the courtyard area for the purposes of
stormwater management.
f. Comply with Jon Jarosch’s engineering report, dated May 17, 2013.
g. Submit a cash escrow or an irrevocable letter of credit prior to receiving a building permit
for all required landscape improvements. The amount shall be 125 percent of the cost of
the work.
h. All work shall follow the approved plans. The city council may approve major changes to
the plans. The Director of Community Development may approve minor changes to the
plans.
2. A parking waiver to allow for 98 surface parking spaces. The parking spaces shall be at
least 9.5 feet in width. This is a parking reduction of 152 parking spaces (250 parking spaces
are required per city code).
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Bill Kempe, Community Design Review Board (CDRB), was present and addressed the council
to give the report for the CDRB.
3. Approve Resolution for Conditional Use Permit Revision and Design Review for a
Planned Unit Development for First Evangelical Free Church, 2696 Hazelwood
Street
Senior Planner Ekstrand gave the staff report and answered questions of the council. Bill
Kempe from the Planning Commission and Community Design Review Board addressed and
answered questions of the council. John Wickerson, Facility Improvement Team Leader from
First Evangelical Free Church addressed and answered questions of the council.
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City Council Meeting Minutes 34
Councilmember Juenemann moved to approve:
A. the Resolution amending the conditional use permit for the First Evangelical Free
Church, located at 2696 Hazelwood Street, to allow the expansion of the gymnasium (Deletions
are crossed out and additions are underlined.)
1. All construction shall follow the plans that the city stamped July 24, 1995 with the building
addition shown on plans date-stamped subject to the following conditions: April 18, 2013.
City staff may approve minor changes.
a. All construction shall follow the site plan approved by the city and the school shall follow
the building and floor plans submitted to the city. The interim director of community
development may approve minor changes. The city council may approve major
changes.
b. Dropping the two parking spaces along the south property line at the east end of the
parking lot.
2. The proposed gymnasium expansion shall begin in one year or this approval shall end.
school use on the property parking lot expansion construction must be started within one
year after the council approves this permit or the permit shall end. The council may extend
this deadline for one year.
3. The council shall review this permit revision in one year.
4. The school shall have no more than 500 students.
5. The property owner or manager shall sweep and restripe the parking lot before the school
occupies their space. This includes having the required handicapped parking spaces in the
parking area near the building entrance. The applicant shall comply with all requirements of
the engineer’s report dated May 9, 2013.
6. The applicant shall comply with all conditions of the assistant fire chief and building official.
The school, the church, the fire marshal and the city building official shall agree on a plan for
the school and church to make any necessary or required life safety and building
improvements to the building. This plan shall include the installation and maintenance of:
a. The required fire protection (sprinkler) systems.
b. An early warning fire protection system (smoke detection and monitoring).
c. Additional emergency lights and exit signs (if necessary).
d. Updated doors and hardware (if necessary).
e. A proper address on the building.
f. Any other changes the fire marshal or the building official deem necessary.
B. The design plans date-stamped April 18, 2013 for the gymnasium addition to First
Evangelical Free Church, located at 2696 Hazelwood Street, subject to the following conditions:
1. The materials and color of the proposed gymnasium addition shall match the existing
building.
2. The applicant shall comply with all requirements of the assistant fire chief and building
official.
3. The applicant shall comply with all requirements of the engineer’s report dated May 9, 2013.
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June 10, 2013
City Council Meeting Minutes 35
4. The applicant shall provide maintained lawn around the proposed addition as shown on the
plans.
RESOLUTION 13-6-930
PLANNED UNIT DEVELOPMENT
REVISION RESOLUTION
WHEREAS, First Evangelical Free Church has applied for a conditional use permit
revision to their planned unit development to construct a gymnasium addition at their church
campus.
WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit
for churches and schools.
WHEREAS, this permit applies to the property located at 2696 and 2730 Hazelwood
Street. The property identification numbers for these properties are:
032922430008 and 032922430007
WHEREAS, the history of this conditional use permit is as follows:
1. On May 21, 2013, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to speak and present
written statements. The planning commission also considered the reports and
recommendation of city staff. The planning commission recommended that the city
council approve this permit.
2. On June 10, 2013, the city council considered reports and recommendations of the city
staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
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June 10, 2013
City Council Meeting Minutes 36
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the plans that the city stamped July 24, 1995 with the
building addition shown on plans date-stamped April 18, 2013. City staff may approve
minor changes.
2. The proposed gymnasium expansion shall begin in one year or this approval shall end.
The council may extend this deadline for one year.
3. The council shall review this permit revision in one year.
4. The school shall have no more than 500 students.
5. The applicant shall meet all requirements of the engineer’s report dated May 9, 2013.
6. The applicant shall comply with all conditions of the assistant fire chief and building
official.
The Maplewood City Council approved this resolution on June 10, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval to Forward a Letter of Support for the Granting of Minnesota Housing
Funds for the Rehabilitation of the Maple Knoll Townhomes
Senior Planner Ekstrand gave the staff report. Katya Pilling, Project Consultant from the
Landon Group representing the owners of Maple Knoll Townhomes addressed and gave an
overview of the rehabilitation project.
Councilmember Juenemann moved to approve the Mayor sign a letter of support for the
Granting of Minnesota Housing Funds for the rehabilitation of the Maple Knoll Townhomes.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Employment Contract with Chuck Ahl as City Manager
Human Resources/Labor Relations Attorney Bethel gave the staff report and answered
questions of the council.
Councilmember Cave moved to approve the employment contract with Chuck Ahl for the City
Manager position.
Packet Page Number 38 of 206
June 10, 2013
City Council Meeting Minutes 37
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. VISITOR PRESENTATION
The following people spoke:
1. Mark Bradley, Maplewood Resident
2. Bob Zick, North St. Paul Resident
M. ADMINISTRATIVE PRESENTATIONS
None
N. COUNCIL PRESENTATIONS
1. Living Streets
Mayor Rossbach informed residents that a letter was received from the National Complete
Streets Coalition congratulating the City for passing a Complete Street Policy requesting the
City to consider forwarding a letter of support to the United States Congress which is supportive
of complete streets.
2. Park System Task Force Meetings
Councilmember Cardinal informed residents that the Park System Task Force will be holding
meeting on the plans for the next 20 years. The meeting will be held Wednesdays at 7:00 p.m.
on June 12th at the Maplewood Community Center, July 10th at Carver Community Gym, July
21st at Gladstone Fire Station and August 7th at Gladstone Fire Station. A postcard did go out to
all residents.
3. Business Breakfast
Councilmember Cardinal announced that the annual Business Breakfast will be held at the MCC
on Thursday, July 11th. Additional information will be announced at the next meeting.
4. Free Stuff on Curb
Councilmember Juenemann relayed to residents that leaving items on the curb marked free
should only do so for a day and not to leave the items on the curb for days.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 8:54 p.m.
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S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
1,456,667.53$ Checks # 90054 thru # 90104
dated 06/03/13 thru 06/15/13
312,968.28$ Disbursements via debits to checking account
dated 06/03/13 thru 06/07/13
115,087.15$ Checks # 90105 thru # 90150
dated 06/10/13 thru 06/18/13
496,265.84$ Disbursements via debits to checking account
dated 06/10/13 thru 06/14/13
2,380,988.80$ Total Accounts Payable
560,893.61$ Payroll Checks and Direct Deposits dated 06/07/13
763.00$ Payroll Deduction check # 9989375 thru # 9989376
dated 06/07/13
561,656.61$ Total Payroll
2,942,645.41$ GRAND TOTAL
as
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
June 24, 2013
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 41 of 206
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx
Check Description Amount
90054 02464 FUNDS FOR ATMS 10,000.00
90055 00111 PATROL HOURS 5/20 - 5/31 1,400.00
90056 05114 CONSULTANT FEES 9,191.23
05114 CONSULTANT FEES 1,500.00
90057 00526 PROJ 09-08 HWY 36/ENGLISH PMT#3 1,250,987.55
90058 02407 LABOR ROLL-UP DRAPE B-BALL COURT 650.00
90059 00393 PRESSURE VESSEL FEE STATION 2 10.00
00393 PRESSURE VESSEL FEE STATION 3 10.00
90060 04265 ZUMBA INSTRUCTION TUE EVE MAY 187.50
90061 01337 MULCH FOR COMMUNITY GARDEN 293.91
90062 01409 PROJ 09-09 CONSULTANT SERVICES 29,890.86
01409 PROJ 09-08 CONSULTANT SERVICES 7,635.60
01409 PROJ 04-21 CONSULTANT SERVICES 5,274.54
01409 CONSULTANT SERVICES 212.19
90063 01546 ADD'L DAY CAMP SHIRTS 198.00
90064 01574 BITUMINOUS PURCHASES~3,937.84
90065 04845 RECYCLING FEE - MAY 27,151.25
90066 04528 ZUMBA INSTRUCTION 223.00
90067 01190 ELECTRIC UTILITY 15,609.44
01190 ELECTRIC UTILITY 97.27
01190 ELECTRIC UTILITY 64.72
90068 01798 CONTRACT DIESEL FUEL - JUNE 9,641.10
90069 03833 SQUAD LAPTOP CITATION SOFTWARE 5,453.82
90070 04549 ZUMBA INSTURCTION SAT MORNINGS 113.50
90071 03874 FURNITURE & LABOR PD PHASE 1-1A 11,716.17
03874 FURNITURE & LABOR PD PHASE 1-1A 5,866.11
03874 FURNITURE & LABOR PD PHASE 1-1A 1,385.80
90072 00323 LIFT STATION DEGREASER 468.11
90073 03939 REIMB FOR TREE INSPECTOR TRAINING 85.00
90074 02921 SECURITY OFFICER MCC MAY 4 140.00
90075 05221 SPEAKER AT NR COMMISSION MEETING 100.00
90076 05207 APPLICANT BACKGROUND CHECKS 50.00
90077 00472 CONSULTING FEES 5/20 - 5/31 1,250.00
90078 05218 CONSULTATION OF HR ARBITRATION 806.09
90079 05219 BASKETBALL CLINIC INSTRUCTION 472.00
90080 05030 EQUIP LEASE - MCC - PMT#11 4,344.07
90081 03875 REIMB FOR WORK PANTS 50.97
90082 04900 DRAPING MCC JUNE1 600.00
90083 00953 WELL INSPECTION HAZELWOOD PARK 225.00
90084 01088 PROJ 09-09 INVESTIGATION CLEANUP 312.50
90085 03886 NOTARY COMMISSION APPLICATION 120.00
90086 05208 EMS TRAINING 300.00
90087 05217 COURT REPORTER HR ARBITRATION 4,370.00
90088 00001 REFUND N ALOMAR TRANS MEDIC 445.29
90089 00001 REFUND A CHAFFEE COACH PITCH 55.00
90090 00001 REFUND L BERNSTROM SOFTBALL 53.00
90091 00001 REFUND D HARDEN BCBS BENEFIT 40.00
90092 01283 POST LICENSE RENEWALS 1,350.00
90093 00396 TRAINING - CARNES 150.00
00396 TRAINING - REZNY 30.00
00396 TRAINING - METRY 30.00
90094 01359 VEHICLE WASHES - APRIL 80.00
90095 03446 DEER REMOVAL - MAY 230.00
06/11/2013 FOREST LAKE CONTRACTING INC
06/11/2013 ANIMAL CONTROL SERVICES
06/11/2013 BOLTON & MENK, INC.
06/11/2013 BOLTON & MENK, INC.
Check Register
City of Maplewood
06/07/2013
Date Vendor
06/03/2013 US BANK
06/11/2013 MN DEPT OF LABOR & INDUSTRY
06/11/2013 MARIA PIRELA
06/11/2013 RAMSEY COUNTY-PROP REC & REV
06/11/2013 H & B SPECIALIZED PRODUCTS
06/11/2013 MN DEPT OF LABOR & INDUSTRY
06/11/2013 S E H
06/11/2013 SUBURBAN SPORTSWEAR
06/11/2013 T A SCHIFSKY & SONS, INC
06/11/2013 S E H
06/11/2013 S E H
06/11/2013 S E H
06/11/2013 XCEL ENERGY
06/11/2013 XCEL ENERGY
06/11/2013 YOCUM OIL CO.
06/11/2013 TENNIS SANITATION LLC
06/11/2013 SARA M. R. THOMPSON
06/11/2013 XCEL ENERGY
06/11/2013 COMMERCIAL FURNITURE SERVICES
06/11/2013 COMMERCIAL FURNITURE SERVICES
06/11/2013 CONTINENTAL RESEARCH CORP.
06/11/2013 ADVANCED PUBLIC SAFETY, INC.
06/11/2013 JAN ALICE CAMPBELL
06/11/2013 COMMERCIAL FURNITURE SERVICES
06/11/2013 EQUIFAX INFORMATION SERVICES
06/11/2013 MICHAEL A ERICSON
06/11/2013 EVERETT & VANDERWIEL, P.L.L.P.
06/11/2013 LUANNE CORTESI
06/11/2013 MICHAEL J DUGAS
06/11/2013 JULIA A EARL
06/11/2013 LASTING IMPRESSIONS BY AMY LLC
06/11/2013 MCCARTHY WELL COMPANY
06/11/2013 MN POLLUTION CONTROL AGENCY
06/11/2013 CHRISTOPHER A GARGARO
06/11/2013 KANSAS STATE BANK OF MANHATTAN
06/11/2013 JASON KREGER
06/11/2013 MN DEPT OF PUBLIC SAFETY
06/11/2013 MN DEPT OF PUBLIC SAFETY
06/11/2013 MN DEPT OF PUBLIC SAFETY
06/11/2013 REGAL AUTO WASH BILLING
06/11/2013 MN SECRETARY OF STATE
06/11/2013 ANN NELSON
06/11/2013 ODYSSEY COURT REPORTING, INC.
06/11/2013 ONE TIME VENDOR
06/11/2013 POST BOARD
06/11/2013 ONE TIME VENDOR
06/11/2013 ONE TIME VENDOR
06/11/2013 ONE TIME VENDOR
06/11/2013 RICK JOHNSON DEER & BEAVER INC
Packet Page Number 42 of 206
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx
90096 01418 MEMBERSHIP FEES 215.00
01418 ADMIN FEE 50.00
01418 HUMAN RIGHTS COMMISSION- ART/CAKE 17.63
90097 04074 TAI CHI INSTRUCTION MAY 22 - JULY 24 467.40
90098 00198 WATER UTILITY 1,570.18
00198 WATER UTILITY & METER INSTALLATION 84.11
90099 01550 ELECTRICAL INSPECTIONS - MAY 2,637.80
90100 01573 SECURITY OFFICER FOR MCC JUNE 1 245.00
90101 01578 SUPPLIES 584.39
90102 00529 LTD PLAN 4043120-2 - JUNE 3,155.90
00529 STD PLAN 4043120-1 - JUNE 2,399.94
90103 05220 PD EXPANSION PROJ PHASE 1A 23,756.75
90104 03738 ATTORNEY SRVS FEES/RENT - JULY 6,625.00
06/11/2013 SAM'S CLUB DIRECT
06/11/2013 SAM'S CLUB DIRECT
06/11/2013 SAM'S CLUB DIRECT
06/11/2013 ELAINE SCHRADE
06/11/2013 ST PAUL REGIONAL WATER SRVS
06/11/2013 ST PAUL REGIONAL WATER SRVS
06/11/2013 SUMMIT INSPECTIONS
06/11/2013 TOM SZCZEPANSKI
06/11/2013 T R F SUPPLY CO.
06/11/2013 UNION SECURITY INSURANCE CO
06/11/2013 UNION SECURITY INSURANCE CO
06/11/2013 WEBER, INC.
06/15/2013 CHARLES E. BETHEL
1,456,667.53
51 Checks in this report.
Packet Page Number 43 of 206
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx
Settlement
Date Payee Description Amount
6/3/2013 MN State Treasurer Drivers License/Deputy Registrar 43,052.15
6/3/2013 MN Dept of Natural Resources DNR electronic licenses 2,899.25
6/3/2013 US Bank Merchant Services Credit Card Billing fee 2,136.35
6/4/2013 MN State Treasurer Drivers License/Deputy Registrar 35,016.70
6/5/2013 MN State Treasurer Drivers License/Deputy Registrar 70,953.49
6/6/2013 MN State Treasurer Drivers License/Deputy Registrar 26,015.25
6/7/2013 MN State Treasurer Drivers License/Deputy Registrar 51,285.57
6/7/2013 MN Dept of Natural Resources DNR electronic licenses 1,467.50
6/7/2013 US Bank VISA One Card*Purchasing card items 45,147.56
6/7/2013 Optum Health DCRP & Flex plan payments 814.31
6/7/2013 ICMA (Vantagepointe)Deferred Compensation 3,980.65
6/7/2013 ING - State Plan Deferred Compensation 30,199.50
312,968.28
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 44 of 206
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 6-7 and 6-14.xlsx
Transaction Date Posting Date Merchant Name Transaction Amount Name
05/17/2013 05/20/2013 REI 42 ROSEVILLE $100.93 PAUL BARTZ
05/23/2013 05/27/2013 STREICHER'S MPLS $345.48 MARKESE BENJAMIN
05/23/2013 05/27/2013 MARSHALLS #416 $9.99 MARKESE BENJAMIN
05/17/2013 05/20/2013 MELISSADATA $354.10 CHAD BERGO
05/23/2013 05/23/2013 FACEBOOK.COM*GB84522LN $0.30 CHRISTINE BERNARDY
05/29/2013 05/29/2013 FACEBOOK.COM*THX4522LN $1.00 CHRISTINE BERNARDY
05/31/2013 05/31/2013 FACEBOOK.COM*N865522LN $1.00 CHRISTINE BERNARDY
05/19/2013 05/21/2013 LITTLE FALLS PIZZA RANCH $17.81 BRIAN BIERDEMAN
05/18/2013 05/20/2013 DEGE GARDEN CENTER $2.13 OAKLEY BIESANZ
05/24/2013 05/27/2013 DOLRTREE 3150 00031500 $12.86 NEIL BRENEMAN
05/22/2013 05/23/2013 SABIC POLYMERSHAPES $76.69 TROY BRINK
05/29/2013 05/31/2013 ADVANCE SHORING COMPANY $378.60 TROY BRINK
05/29/2013 05/31/2013 THE HOME DEPOT 2801 $83.10 TROY BRINK
05/20/2013 05/22/2013 RED WING SHOE STORE $199.74 NATHAN BURLINGAME
05/28/2013 05/29/2013 EVEREST EMERGENCY VEHICL $49.84 JOHN CAPISTRANT
05/22/2013 05/23/2013 VIKING ELECTRIC-CREDIT DE $28.28 SCOTT CHRISTENSON
05/22/2013 05/24/2013 THE HOME DEPOT 2801 $41.68 SCOTT CHRISTENSON
05/24/2013 05/27/2013 HENRIKSEN ACE HARDWARE $17.09 SCOTT CHRISTENSON
05/24/2013 05/27/2013 THE HOME DEPOT 2801 $64.21 SCOTT CHRISTENSON
05/24/2013 05/27/2013 THE HOME DEPOT 2801 $87.53 SCOTT CHRISTENSON
05/28/2013 05/29/2013 HEJNY RENTAL INC $28.97 SCOTT CHRISTENSON
05/28/2013 05/30/2013 THE HOME DEPOT 2801 ($32.11)SCOTT CHRISTENSON
05/28/2013 05/30/2013 THE HOME DEPOT 2801 $49.61 SCOTT CHRISTENSON
05/24/2013 05/27/2013 FORMS AND SYSTEMS OF M $1,367.07 KERRY CROTTY
05/17/2013 05/20/2013 THE HOME DEPOT 2810 $83.94 CHARLES DEAVER
05/18/2013 05/20/2013 MENARDS 3022 $3.18 CHARLES DEAVER
05/24/2013 05/27/2013 MENARDS 3022 $30.92 CHARLES DEAVER
05/30/2013 05/31/2013 JOHN DEERE LANDSCAPES530 $93.65 THOMAS DEBILZAN
05/17/2013 05/20/2013 BEST BUY MHT 00000109 $107.09 RICHARD DOBLAR
05/21/2013 05/22/2013 CUB FOODS #1599 $26.76 RICHARD DOBLAR
05/28/2013 05/29/2013 BATTERIES PLUS #31 $105.38 RICHARD DOBLAR
05/29/2013 05/31/2013 UNIFORMS UNLIMITED INC.$136.35 RICHARD DOBLAR
05/17/2013 05/20/2013 THE HOME DEPOT 2801 $12.76 TOM DOUGLASS
05/20/2013 05/21/2013 JT ARCHITECTURAL SALES $455.00 TOM DOUGLASS
05/20/2013 05/21/2013 HENRIKSEN ACE HARDWARE $7.81 TOM DOUGLASS
05/22/2013 05/23/2013 STATE SUPPLY $74.35 TOM DOUGLASS
05/22/2013 05/23/2013 LIFE FITNESS $38.41 TOM DOUGLASS
05/22/2013 05/23/2013 WW GRAINGER $59.33 TOM DOUGLASS
05/24/2013 05/27/2013 MED FIT SYSTEMS INC $27.63 TOM DOUGLASS
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Packet Page Number 45 of 206
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05/30/2013 05/31/2013 ILC- INTGTD LOSS CTRL $370.00 LARRY FARR
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05/30/2013 05/31/2013 BEST BUY MHT 00000158 $42.85 JAN GREW HAYMAN
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05/22/2013 05/23/2013 HENRIKSEN ACE HARDWARE $14.54 DAVID JAHN
05/28/2013 05/29/2013 DALCO ENTERPRISES, INC $207.19 DAVID JAHN
05/30/2013 05/31/2013 LA POLICE GEAR INC $103.99 KEVIN JOHNSON
05/18/2013 05/20/2013 OFFICE DEPOT #1090 $47.07 LOIS KNUTSON
05/20/2013 05/22/2013 OFFICE DEPOT #1079 $60.72 LOIS KNUTSON
05/20/2013 05/22/2013 OFFICE DEPOT #1080 $11.55 LOIS KNUTSON
05/20/2013 05/22/2013 OFFICE DEPOT #1127 $10.69 LOIS KNUTSON
05/20/2013 05/22/2013 OFFICE DEPOT #1090 $14.12 LOIS KNUTSON
05/21/2013 05/21/2013 COMCAST CABLE COMM $166.53 DUWAYNE KONEWKO
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05/22/2013 05/24/2013 STREICHER'S MPLS ($398.44)NICHOLAS KREKELER
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Packet Page Number 46 of 206
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05/28/2013 05/30/2013 UNIFORMS UNLIMITED INC.$142.36 NICHOLAS KREKELER
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05/23/2013 05/27/2013 ASPEN MILLS INC.$48.95 STEVE LUKIN
05/23/2013 05/27/2013 ASPEN MILLS INC.$48.95 STEVE LUKIN
05/23/2013 05/27/2013 ASPEN MILLS INC.$154.80 STEVE LUKIN
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05/29/2013 05/30/2013 EMERGENCY APPARATUS MAINT $2,809.09 STEVE LUKIN
05/20/2013 05/22/2013 KEEPRS INC 2 $29.05 KATHERINE LYNCH
05/28/2013 05/29/2013 TARGET 00011858 $22.80 MIKE MARTIN
05/20/2013 05/22/2013 THE HOME DEPOT 2801 $18.04 BRENT MEISSNER
05/27/2013 05/29/2013 THE SALVATION ARMY 11 $125.96 ALESIA METRY
05/16/2013 05/20/2013 BOUND TREE MEDICAL LLC $29.44 MICHAEL MONDOR
05/17/2013 05/20/2013 BOUND TREE MEDICAL LLC $586.30 MICHAEL MONDOR
05/17/2013 05/20/2013 CVS PHARMACY #1751 Q03 $83.01 MICHAEL MONDOR
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05/29/2013 05/30/2013 HEJNY RENTAL INC $144.83 JOHN NAUGHTON
05/22/2013 05/24/2013 THE HOME DEPOT 2801 $44.40 RICHARD NORDQUIST
05/22/2013 05/24/2013 OFFICE DEPOT #1079 $23.12 MARY KAY PALANK
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05/19/2013 05/20/2013 AMAZON.COM $49.99 PHILIP F POWELL
05/19/2013 05/20/2013 AMAZON.COM $49.99 PHILIP F POWELL
05/24/2013 05/27/2013 AMAZON.COM $56.56 PHILIP F POWELL
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05/22/2013 05/23/2013 AMERICAN FASTENER AND SUP $130.14 STEVEN PRIEM
05/22/2013 05/29/2013 AMERICAN FASTENER AND SUP ($117.83)STEVEN PRIEM
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05/28/2013 05/29/2013 ZARNOTH BRUSH WORKS INC $1,287.42 STEVEN PRIEM
05/28/2013 05/29/2013 AUTO PLUS NO ST PAUL 392 $22.68 STEVEN PRIEM
05/28/2013 05/29/2013 AN FORD WHITE BEAR LAK $181.31 STEVEN PRIEM
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05/29/2013 05/31/2013 ACDELCO $175.00 STEVEN PRIEM
05/30/2013 05/31/2013 INTERSTATE PWR SYS 1P $57.74 STEVEN PRIEM
05/20/2013 05/22/2013 THE HOME DEPOT 2801 $25.01 KELLY PRINS
05/23/2013 05/24/2013 VIKING ELECTRIC-CREDIT DE $875.31 KELLY PRINS
05/23/2013 05/27/2013 PARK SUPPLY OF AMERICA IN $586.56 KELLY PRINS
05/24/2013 05/27/2013 CONTINENTAL RESEARCH COR $891.72 KELLY PRINS
05/17/2013 05/20/2013 NOVACARE REHB/HEALT $500.00 TERRIE RAMEAUX
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05/18/2013 05/20/2013 AMERICAN COUNCIL ON EX $129.00 LORI RESENDIZ
05/29/2013 05/31/2013 PIVOTAL 5, INC.$270.81 LORI RESENDIZ
05/28/2013 05/29/2013 LILLIE SUBURBAN NEWSPAPE $450.00 AUDRA ROBBINS
Packet Page Number 47 of 206
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05/29/2013 05/31/2013 PIONEER PRESS ADVERTISING $34.06 AUDRA ROBBINS
05/22/2013 05/23/2013 ABLE HOSE RUBBER LLC $39.28 ROBERT RUNNING
05/28/2013 05/29/2013 MENARDS 3059 $112.16 ROBERT RUNNING
05/21/2013 05/22/2013 HALF PRICE BANNERS $108.25 DEB SCHMIDT
05/23/2013 05/27/2013 THE HOME DEPOT 2801 $44.89 SCOTT SCHULTZ
05/28/2013 05/30/2013 USA MOBILITY WIRELE $16.07 SCOTT SCHULTZ
05/17/2013 05/20/2013 UNIFORMS UNLIMITED INC.$166.09 MICHAEL SHORTREED
05/21/2013 05/22/2013 PAYPAL *ONLINECLASS $89.00 JOANNE SVENDSEN
05/21/2013 05/22/2013 PAYPAL *ONLINECLASS $89.00 JOANNE SVENDSEN
05/21/2013 05/23/2013 STREET CRIMES $399.00 JOANNE SVENDSEN
05/28/2013 05/30/2013 STREET CRIMES $996.99 JOANNE SVENDSEN
05/28/2013 05/29/2013 GRAB A GUN $400.00 THOMAS SZCZEPANSKI
05/29/2013 05/31/2013 UNIFORMS UNLIMITED INC.$118.07 BRIAN TAUZELL
05/21/2013 05/23/2013 OFFICE MAX $75.11 JAMES TAYLOR
05/21/2013 05/23/2013 MICHAELS #2744 $8.56 JAMES TAYLOR
05/17/2013 05/20/2013 UNIFORMS UNLIMITED INC.$20.88 PAUL THIENES
05/28/2013 05/29/2013 NAT ASSN TOWN WATCH $35.00 PAUL THIENES
05/25/2013 05/27/2013 TARGET 00021808 $16.00 JOSEPH TRAN
05/22/2013 05/23/2013 USPS 26833800033400730 $46.00 KAREN WACHAL
05/30/2013 05/31/2013 ERIKS BIKE SHOP $74.97 JAY WENZEL
05/20/2013 05/21/2013 TARGET 00011858 $8.29 TAMMY YOUNG
05/22/2013 05/23/2013 FRANKLINCOVEYPRODUCTS $38.51 TAMMY YOUNG
05/21/2013 05/22/2013 KOHL'S #0052 $15.38 SUSAN ZWIEG
$45,147.56
Packet Page Number 48 of 206
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CHECK #CHECK
DATE
EMPLOYEE
NAME
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
06/07/13 CARDINAL, ROBERT 435.16
06/07/13 KOPPEN, MARVIN 435.16
06/07/13 ROSSBACH, WILLIAM 494.44
06/07/13 CAVE, REBECCA 435.16
06/07/13 JUENEMANN, KATHLEEN 435.16
06/07/13 AHL, R. CHARLES 5,495.72
06/07/13 ANTONEN, JAMES 5,906.00
06/07/13 STRAUTMANIS, MARIS 64.00
06/07/13 VALLE, EDWARD 100.00
06/07/13 CHRISTENSON, SCOTT 2,439.39
06/07/13 FARR, LARRY 3,255.27
06/07/13 BURLINGAME, SARAH 2,178.90
06/07/13 KANTRUD, HUGH 184.62
06/07/13 RAMEAUX, THERESE 3,099.15
06/07/13 BAUMAN, GAYLE 4,756.49
06/07/13 JAHN, DAVID 1,887.91
06/07/13 METRY, THOMAS 840.00
06/07/13 JACKSON, MARY 2,156.11
06/07/13 KELSEY, CONNIE 2,626.68
06/07/13 ANDERSON, CAROLE 1,416.46
06/07/13 DEBILZAN, JUDY 1,359.66
06/07/13 BEGGS, REGAN 1,520.99
06/07/13 GUILFOILE, KAREN 4,609.10
06/07/13 RUEB, JOSEPH 2,801.00
06/07/13 SINDT, ANDREA 2,218.60
06/07/13 LARSON, MICHELLE 1,628.15
06/07/13 MECHELKE, SHERRIE 1,156.92
06/07/13 SCHMIDT, DEBORAH 3,066.11
06/07/13 SPANGLER, EDNA 1,227.14
06/07/13 RICHTER, CHARLENE 841.23
06/07/13 SCHOENECKER, LEIGH 1,671.39
06/07/13 MOY, PAMELA 1,706.42
06/07/13 OSTER, ANDREA 1,935.11
06/07/13 CORCORAN, THERESA 1,928.19
06/07/13 KVAM, DAVID 4,687.84
06/07/13 VITT, SANDRA 1,033.19
06/07/13 WEAVER, KRISTINE 2,389.00
06/07/13 SVENDSEN, JOANNE 2,131.82
06/07/13 THOMFORDE, FAITH 1,586.51
06/07/13 PALANK, MARY 1,932.80
06/07/13 POWELL, PHILIP 2,970.49
06/07/13 ABEL, CLINT 2,999.12
06/07/13 ALDRIDGE, MARK 3,568.43
Packet Page Number 49 of 206
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06/07/13 BAKKE, LONN 3,366.98
06/07/13 BARTZ, PAUL 4,208.69
06/07/13 BIERDEMAN, BRIAN 3,686.47
06/07/13 BOHL, JOHN 47,284.44
06/07/13 BELDE, STANLEY 3,218.84
06/07/13 BENJAMIN, MARKESE 3,139.87
06/07/13 CROTTY, KERRY 3,647.20
06/07/13 DEMULLING, JOSEPH 2,872.41
06/07/13 BUSACK, DANIEL 3,974.30
06/07/13 CARNES, JOHN 2,373.33
06/07/13 ERICKSON, VIRGINIA 3,222.23
06/07/13 FORSYTHE, MARCUS 2,865.63
06/07/13 DOBLAR, RICHARD 4,054.83
06/07/13 DUGAS, MICHAEL 5,369.11
06/07/13 HAWKINSON JR, TIMOTHY 3,034.57
06/07/13 HER, PHENG 2,911.72
06/07/13 FRITZE, DEREK 3,244.42
06/07/13 GABRIEL, ANTHONY 3,509.99
06/07/13 KALKA, THOMAS 954.09
06/07/13 KONG, TOMMY 3,115.24
06/07/13 HIEBERT, STEVEN 3,661.61
06/07/13 JOHNSON, KEVIN 4,113.38
06/07/13 LANGNER, SCOTT 3,135.14
06/07/13 LANGNER, TODD 3,021.58
06/07/13 KREKELER, NICHOLAS 910.80
06/07/13 KROLL, BRETT 3,043.25
06/07/13 MARINO, JASON 3,456.21
06/07/13 MARTIN, JERROLD 3,309.65
06/07/13 LU, JOHNNIE 3,682.39
06/07/13 LYNCH, KATHERINE 2,522.84
06/07/13 NYE, MICHAEL 3,383.34
06/07/13 OLSON, JULIE 2,978.03
06/07/13 MCCARTY, GLEN 3,135.14
06/07/13 METRY, ALESIA 3,080.97
06/07/13 RHUDE, MATTHEW 2,918.46
06/07/13 SHORTREED, MICHAEL 4,141.66
06/07/13 PARKER, JAMES 2,488.41
06/07/13 REZNY, BRADLEY 3,822.50
06/07/13 SZCZEPANSKI, THOMAS 3,360.60
06/07/13 TAUZELL, BRIAN 2,859.07
06/07/13 STEINER, JOSEPH 2,859.07
06/07/13 SYPNIEWSKI, WILLIAM 4,003.28
06/07/13 TRAN, JOSEPH 3,080.97
06/07/13 WENZEL, JAY 3,435.41
06/07/13 THEISEN, PAUL 3,080.97
06/07/13 THIENES, PAUL 4,684.71
06/07/13 BASSETT, BRENT 640.48
06/07/13 BAUMAN, ANDREW 3,111.92
06/07/13 XIONG, KAO 2,958.97
06/07/13 ANDERSON, BRIAN 171.36
06/07/13 BOURQUIN, RON 897.60
06/07/13 CAPISTRANT, JACOB 293.76
Packet Page Number 50 of 206
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06/07/13 CAPISTRANT, JOHN 697.44
06/07/13 CONCHA, DANIEL 48.96
06/07/13 DABRUZZI, THOMAS 2,488.65
06/07/13 DAWSON, RICHARD 3,902.94
06/07/13 CRAWFORD - JR, RAYMOND 612.00
06/07/13 CRUMMY, CHARLES 367.20
06/07/13 FASULO, WALTER 464.12
06/07/13 HAGEN, MICHAEL 703.56
06/07/13 EATON, PAUL 587.52
06/07/13 EVERSON, PAUL 5,000.68
06/07/13 HAWTHORNE, ROCHELLE 2,885.80
06/07/13 HUTCHINSON, JAMES 640.32
06/07/13 HALE, JOSEPH 504.66
06/07/13 HALWEG, JODI 2,779.82
06/07/13 JONES, JONATHAN 446.76
06/07/13 JUREK, GREGORY 3,011.24
06/07/13 IMM, TRACY 170.88
06/07/13 JANSEN, CHAD 317.76
06/07/13 KELLOGG, JOHNATHAN 24.48
06/07/13 KERSKA, JOSEPH 605.88
06/07/13 KANE, ROBERT 714.00
06/07/13 KARRAS, JAMIE 299.88
06/07/13 LINDER, TIMOTHY 3,268.44
06/07/13 LOCHEN, MICHAEL 526.32
06/07/13 KONDER, RONALD 195.84
06/07/13 KUBAT, ERIC 2,992.20
06/07/13 MONDOR, MICHAEL 3,465.90
06/07/13 MONSON, PETER 24.48
06/07/13 MILLER, LADD 750.00
06/07/13 MILLER, NICHOLAS 458.76
06/07/13 NIELSEN, KENNETH 314.16
06/07/13 NOVAK, JEROME 3,525.57
06/07/13 MORGAN, JEFFERY 159.13
06/07/13 NEILY, STEVEN 24.48
06/07/13 OPHEIM, JOHN 371.28
06/07/13 PACHECO, ALPHONSE 664.96
06/07/13 NOWICKI, PAUL 171.36
06/07/13 OLSON, JAMES 3,005.36
06/07/13 PETERSON, ROBERT 3,290.36
06/07/13 POWERS, KENNETH 171.36
06/07/13 PARROW, JOSHUA 24.48
06/07/13 PETERSON, MARK 73.26
06/07/13 RANK, PAUL 612.00
06/07/13 REYNOSO, ANGEL 48.96
06/07/13 RAINEY, JAMES 885.16
06/07/13 RANK, NATHAN 587.52
06/07/13 RODRIGUEZ, ROBERTO 244.80
06/07/13 SEDLACEK, JEFFREY 4,419.35
06/07/13 RICE, CHRISTOPHER 885.36
06/07/13 RIEKEN, NICHOLAS 24.48
06/07/13 STREFF, MICHAEL 3,465.24
06/07/13 SVENDSEN, RONALD 3,690.89
Packet Page Number 51 of 206
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06/07/13 WHITE, JOEL 171.36
06/07/13 GERVAIS-JR, CLARENCE 4,035.01
06/07/13 CORTESI, LUANNE 1,392.60
06/07/13 KNUTSON, LOIS 2,084.19
06/07/13 LUKIN, STEVEN 4,674.56
06/07/13 ZWIEG, SUSAN 1,756.32
06/07/13 DEBILZAN, THOMAS 2,186.19
06/07/13 EDGE, DOUGLAS 2,145.80
06/07/13 BRINK, TROY 3,197.62
06/07/13 BUCKLEY, BRENT 2,357.60
06/07/13 NAGEL, BRYAN 3,595.60
06/07/13 OSWALD, ERICK 2,653.12
06/07/13 JONES, DONALD 2,176.19
06/07/13 MEISSNER, BRENT 2,035.39
06/07/13 TEVLIN, TODD 2,176.19
06/07/13 BURLINGAME, NATHAN 2,150.40
06/07/13 RUIZ, RICARDO 1,636.19
06/07/13 RUNNING, ROBERT 2,388.99
06/07/13 HANSON, TODD 959.07
06/07/13 JAROSCH, JONATHAN 2,966.59
06/07/13 DUCHARME, JOHN 2,776.80
06/07/13 ENGSTROM, ANDREW 3,131.71
06/07/13 LOVE, STEVEN 3,629.51
06/07/13 THOMPSON, MICHAEL 4,514.72
06/07/13 KREGER, JASON 4,172.61
06/07/13 LINDBLOM, RANDAL 3,415.86
06/07/13 KONEWKO, DUWAYNE 4,667.89
06/07/13 BUTTWEILER, TYLER 792.00
06/07/13 ZIEMAN, SCOTT 585.00
06/07/13 JANASZAK, MEGHAN 1,593.79
06/07/13 HAYS, TAMARA 1,636.19
06/07/13 HINNENKAMP, GARY 2,344.89
06/07/13 GUNDERSON, THOMAS 828.00
06/07/13 HAMRE, MILES 1,600.80
06/07/13 BIESANZ, OAKLEY 1,699.34
06/07/13 DEAVER, CHARLES 820.05
06/07/13 NAUGHTON, JOHN 2,176.19
06/07/13 NORDQUIST, RICHARD 2,297.80
06/07/13 HUTCHINSON, ANN 2,682.02
06/07/13 SOUTTER, CHRISTINE 204.00
06/07/13 GERNES, CAROLE 841.50
06/07/13 HAYMAN, JANET 1,327.13
06/07/13 KROLL, LISA 1,928.19
06/07/13 SWANSON, CHRIS 708.00
06/07/13 WACHAL, KAREN 1,197.17
06/07/13 GAYNOR, VIRGINIA 3,284.18
06/07/13 EKSTRAND, THOMAS 3,867.33
06/07/13 FINWALL, SHANN 3,455.67
06/07/13 THOMPSON, DEBRA 842.43
06/07/13 YOUNG, TAMELA 2,080.27
06/07/13 MARTIN, MICHAEL 2,799.39
06/07/13 BRASH, JASON 2,544.99
Packet Page Number 52 of 206
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06/07/13 CARVER, NICHOLAS 3,284.18
06/07/13 FISHER, DAVID 3,845.86
06/07/13 ACEITUNO, FELIPE 59.50
06/07/13 BERGER, STEPHANIE 287.38
06/07/13 SWAN, DAVID 2,802.59
06/07/13 WELLENS, MOLLY 1,731.57
06/07/13 ROBBINS, AUDRA 3,209.84
06/07/13 ROBBINS, CAMDEN 351.00
06/07/13 BJORK, BRANDON 167.75
06/07/13 BRENEMAN, NEIL 2,296.28
06/07/13 TAYLOR, JAMES 2,912.48
06/07/13 VUKICH, CANDACE 92.00
06/07/13 SCHALLER, SCOTT 64.50
06/07/13 SHERWOOD, CHRISTIAN 440.00
06/07/13 ORE, JORDAN 1,636.19
06/07/13 SCHULTZ, SCOTT 3,384.95
06/07/13 ADAMS, DAVID 1,947.40
06/07/13 HAAG, MARK 2,388.99
06/07/13 BERNARDY, CHRISTINE 2,479.65
06/07/13 CRAWFORD - JR, RAYMOND 382.87
06/07/13 WILBER, JEFFREY 1,564.19
06/07/13 AKEY, SHELLEY 219.75
06/07/13 HER, PETER 128.45
06/07/13 HOFMEISTER, MARY 1,102.06
06/07/13 EVANS, CHRISTINE 1,672.06
06/07/13 GLASS, JEAN 2,151.73
06/07/13 KULHANEK-DIONNE, ANN 598.00
06/07/13 MUSKAT, JULIE 220.00
06/07/13 HOFMEISTER, TIMOTHY 401.49
06/07/13 KELLEY, CAITLIN 878.98
06/07/13 VUE, LOR PAO 367.52
06/07/13 AICHELE, MEGAN 124.88
06/07/13 PELOQUIN, PENNYE 509.45
06/07/13 VANG, TIM 577.00
06/07/13 BAETZOLD, CLAIRE 36.75
06/07/13 BAETZOLD, SETH 29.00
06/07/13 ANDERSON, ALYSSA 16.19
06/07/13 ANDERSON, JOSHUA 456.00
06/07/13 BRUSOE, AMY 17.10
06/07/13 BRUSOE, CRISTINA 46.80
06/07/13 BAUDE, SARAH 46.26
06/07/13 BESTER, MICHAEL 138.00
06/07/13 CLARK, PAMELA 19.55
06/07/13 CRANDALL, KRISTA 330.50
06/07/13 BUCKLEY, BRITTANY 202.50
06/07/13 BUTLER, ANGELA 81.00
06/07/13 DRECHSEL, SARAH 29.38
06/07/13 DUNN, RYAN 1,134.52
06/07/13 DEMPSEY, BETH 82.06
06/07/13 DIONNE, DANIELLE 13.95
06/07/13 EHLE, DANIEL 35.06
06/07/13 ERICKSON-CLARK, CAROL 55.68
Packet Page Number 53 of 206
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06/07/13 ERICSON, RACHEL 27.90
06/07/13 FLORES, LUIS 88.00
06/07/13 FRAMPTON, SAMANTHA 202.00
06/07/13 GADOW, VERONIKA 14.70
06/07/13 FONTAINE, KIM 506.94
06/07/13 FOX, KELLY 30.00
06/07/13 GRUENHAGEN, LINDA 266.70
06/07/13 HASSAN, KIANA 135.05
06/07/13 GIEL, NICOLE 67.38
06/07/13 GRAY, MEGAN 122.50
06/07/13 HORWATH, RONALD 2,772.88
06/07/13 JOHNSON, BARBARA 339.20
06/07/13 HEINRICH, SHEILA 205.57
06/07/13 HOLMBERG, LADONNA 303.76
06/07/13 KOHLER, ROCHELLE 74.00
06/07/13 KOZDROJ, GABRIELLA 106.25
06/07/13 JOHNSON, KAITLYN 23.55
06/07/13 JOYER, ANTHONY 66.60
06/07/13 LAMSON, ELIANA 27.00
06/07/13 LEKO, LINDSAY 23.63
06/07/13 LAMEYER, BRENT 72.50
06/07/13 LAMEYER, ZACHARY 75.69
06/07/13 NADEAU, KELLY 17.00
06/07/13 NADEAU, TAYLOR 87.13
06/07/13 MCCOMAS, LEAH 206.50
06/07/13 MCCORMACK, MELISSA 117.60
06/07/13 PROESCH, ANDY 780.68
06/07/13 RANEY, COURTNEY 791.00
06/07/13 NITZ, CARA 175.50
06/07/13 NORTHOUSE, KATHERINE 123.75
06/07/13 ROLLERSON, TERRANCE 30.00
06/07/13 SCHMIDT, EMILY 44.20
06/07/13 RESENDIZ, LORI 2,285.54
06/07/13 RICHTER, DANIEL 94.50
06/07/13 SMITH, CASEY 153.67
06/07/13 SMITLEY, SHARON 246.06
06/07/13 SCHREIER, ROSEMARIE 298.00
06/07/13 SMITH, ANN 195.22
06/07/13 TRUE, ANDREW 84.93
06/07/13 TUPY, HEIDE 45.80
06/07/13 SYME, ABBEY 32.88
06/07/13 TREPANIER, TODD 230.00
06/07/13 WARNER, CAROLYN 59.40
06/07/13 WEINHAGEN, SHELBY 189.75
06/07/13 TUPY, MARCUS 71.25
06/07/13 VANG, XANG 123.00
06/07/13 HITE, ANDREA 269.50
06/07/13 LANGER, CHELSEA 176.38
06/07/13 YUNKER, JOSEPH 164.00
06/07/13 BOSLEY, CAROL 105.75
06/07/13 LANGER, KAYLYN 89.25
06/07/13 BORCHERT, JONATHAN 161.50
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9989366
9989367
9989368
9989369
9989370
9989371
9989372
9989373
9989374
06/07/13 CRAWFORD, SHAWN 420.00
06/07/13 DOUGLASS, TOM 1,835.39
06/07/13 MALONEY, SHAUNA 290.50
06/07/13 PRINS, KELLY 1,716.19
06/07/13 DYER, KATELYN 170.00
06/07/13 MAIDMENT, COLIN 178.50
06/07/13 SPEARS, SHYTIANA 327.26
06/07/13 THOMPSON, BENJAMIN 425.00
06/07/13 REILLY, MICHAEL 1,962.59
06/07/13 SINDT, DARIEN 161.50
06/07/13 FOWLDS, MYCHAL 4,072.29
06/07/13 COUNTRYMAN, BRENDA 1,152.00
06/07/13 AICHELE, CRAIG 2,231.39
06/07/13 BERGO, CHAD 2,741.49
06/07/13 PRIEM, STEVEN 2,448.89
06/07/13 WOEHRLE, MATTHEW 2,257.31
06/07/13 FRANZEN, NICHOLAS 2,789.40
06/07/13 SCHREIER, ABIGAIL 67.14
06/07/13 SCHREIER, ZACHARY 117.50
06/07/13 SCOTT, HALEY 73.50
06/07/13 SKUNES, KELLY 16.20
06/07/13 SMITH, JEROME 132.50
06/07/13 STEFFEN, MICHAEL 76.50
560,893.61
06/07/13 WALES, ABIGAIL 147.64
06/07/13 RANGEL, SAMANTHA 28.00
06/07/13 CUSICK, JESSICA 293.26
Packet Page Number 55 of 206
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Check Description Amount
90105 02464 FUNDS FOR ATMS 10,000.00
90106 01973 CAR WASHES - MAY 40.00
90107 00393 MONTHLY SURTAX - MAY 17010123035 1,904.20
90108 01337 911 DISPATCH SERVICES - MAY 28,851.06
01337 FLEET SUPPORT FEE - MAY 458.64
90109 01546 DAY CAMP & STAFF T-SHIRTS 1,671.75
90110 04192 EMS BILLING - MAY 3,558.04
90111 01190 ELECTRIC UTILITY 1,093.76
90112 01803 GUTTER BROOMS-STREET SWEEPERS 2,292.47
90113 03727 REMOVAL OF REFLECTIVE SHEETING 1,518.33
03727 REMOVAL OF REFLECTIVE SHEETING 1,035.09
90114 05026 TENNIS INSTRUCTION 269.50
90115 00058 REIMB FOR MILEAGE 05/14 - 06/04 25.99
90116 04419 REFS 2ND HALF SPRING VOLLEYBALL 300.00
90117 04886 REFS 2ND HALF SPRING VOLLEYBALL 164.00
90118 00230 CLASS 5 BASE 241.42
90119 00279 CONCRETE FOR 3003 MEYER CT 654.08
90120 02921 REIMB FOR MEALS 5/6 - 5/10 66.29
90121 00479 MANHOLE ADJUSTING RINGS 1,521.05
90122 00531 BLACK DIRT FOR RESTORATION WORK 208.41
90123 05226 PROJ 11-28 WATER SRVS INSTALLATION 37,092.36
90124 03988 REIMB FOR GYM SHOES 75.00
90125 04846 MEDICAL SUPPLIES 1,184.26
90126 02263 BOARDING & DESTRUCTION FEE - MAY 187.56
90127 03538 REFS 2ND HALF SPRING VOLLEYBALL 350.00
90128 00809 REIMB FOR MEAL 06/04 8.54
90129 04900 CEILING DRAPING MCC JUNE 8 600.00
90130 00857 5 COPIES OF 2013 DIRECTORY 261.31
90131 04286 PERFORMANCE MCC JUNE 27 5,385.00
90132 05222 PUBLIC SAFETY ASSESSMENT 450.00
90133 00986 MONTHLY SAC - MAY 2,410.65
90134 01199 REIMB FOR VINYL DECALS 95.00
90135 00001 REIMB E ARMISTEAD TURF RESTORATION 100.00
90136 00001 REIMB M MULLIGAN TURF RESTORATION 50.00
90137 01863 REFS 2ND HALF SPRING VOLLEYBALL 225.00
90138 01270 POSTAGE METER RENTAL 6/13 - 6/14 887.00
90139 05223 SPLASH TRAX EQUIPMENT 3,885.00
90140 02663 REFS 2ND HALF SPRING VOLLEYBALL 75.00
90141 03178 CLASS INSTRUCTION 90.00
90142 00006 REFUND F IVORY MEMBERSHIP 66.96
90143 00006 REFUND F IVORY MEDICA BENEFIT 40.00
90144 01915 REFS 2ND HALF SPRING VOLLEYBALL 75.00
90145 01616 SECURITY OFFICER FOR MCC JUNE 8 210.00
90146 01649 T650 BOBCAT COMPACT TRACK LOADER 4,275.00
90147 04357 BIOMEDICAL SERVICE EQUIP 373.50
90148 02464 PAYING AGENT FEES 425.00
90149 04179 PROGRAM DISPLAY SIGN MCC - MAY 325.00
90150 02057 REIMB FOR MEALS 05/31 10.93
06/18/2013 ERICKSON OIL PRODUCTS INC
06/18/2013 MN DEPT OF LABOR & INDUSTRY
06/18/2013 RAMSEY COUNTY-PROP REC & REV
Check Register
City of Maplewood
06/14/2013
Date Vendor
06/10/2013 US BANK
06/18/2013 XCEL ENERGY
06/18/2013 ZARNOTH BRUSH WORKS, INC.
06/18/2013 ADVANCED WATERJET TECH INC
06/18/2013 RAMSEY COUNTY-PROP REC & REV
06/18/2013 SUBURBAN SPORTSWEAR
06/18/2013 TRANS-MEDIC
06/18/2013 LOUISE A. BEAMAN
06/18/2013 KAREN MARIE BOWMAN
06/18/2013 BRYAN ROCK PRODUCTS, INC.
06/18/2013 ADVANCED WATERJET TECH INC
06/18/2013 ADVANTAGE SPORTS LLC
06/18/2013 CRAIG AICHELE
06/18/2013 FRA-DOR INC.
06/18/2013 GM CONTRACTING, INC.
06/18/2013 JODI HALWEG
06/18/2013 CEMSTONE PRODUCTS CO.
06/18/2013 MICHAEL J DUGAS
06/18/2013 EULL'S MANUFACTURING CO., INC.
06/18/2013 TOMMY KONG
06/18/2013 LASTING IMPRESSIONS BY AMY LLC
06/18/2013 LEAGUE OF MINNESOTA CITIES
06/18/2013 HEALTHEAST
06/18/2013 HILLCREST ANIMAL HOSPITAL PA
06/18/2013 PATRICK JAMES HUBBARD
06/18/2013 JEROME NOVAK
06/18/2013 ONE TIME VENDOR
06/18/2013 ONE TIME VENDOR
06/18/2013 LORIE LINE MUSIC, INC.
06/18/2013 MARTIN-MCALLISTER
06/18/2013 METROPOLITAN COUNCIL
06/18/2013 CARL SAARION
06/18/2013 SCIENCE EXPLORERS, INC.
06/18/2013 SILVER SNEAKERS
06/18/2013 ROGER PACKER
06/18/2013 PITNEY BOWES INC
06/18/2013 RAVE SPORTS
06/18/2013 TRI-STATE BOBCAT, INC.
06/18/2013 UNIVERSAL HOSPITAL SRVS, INC.
06/18/2013 US BANK
06/18/2013 SILVER SNEAKERS
06/18/2013 NANCY STEFFEN
06/18/2013 PAUL THIENES
06/18/2013 VISUAL IMAGE PROMOTIONS
06/18/2013 JAY WENZEL
115,087.15
46 Checks in this report.
Packet Page Number 56 of 206
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Settlement
Date Payee Description Amount
6/10/2013 MN State Treasurer Drivers License/Deputy Registrar 73,351.66
6/10/2013 U.S. Treasurer Federal Payroll Tax 100,460.71
6/10/2013 P.E.R.A.P.E.R.A.90,332.32
6/11/2013 MN State Treasurer Drivers License/Deputy Registrar 56,772.16
6/11/2013 MidAmerica - ING HRA Flex plan 17,995.02
6/11/2013 Labor Unions Union Dues 1,924.25
6/11/2013 MN State Treasurer State Payroll Tax 20,742.22
6/12/2013 MN State Treasurer Drivers License/Deputy Registrar 57,139.01
6/13/2013 MN State Treasurer Drivers License/Deputy Registrar 38,554.12
6/14/2013 MN State Treasurer Drivers License/Deputy Registrar 34,031.22
6/14/2013 MN Dept of Natural Resources DNR electronic licenses 1,363.00
6/14/2013 Optum Health DCRP & Flex plan payments 3,600.15
496,265.84
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 57 of 206
Item G-2
MEMORANDUM
TO: James Antonen, City Manager
FROM: Steve Lukin, Fire Chief
DATE: June 17, 2013
RE: Resolution Accepting Donation of $100.00
Introduction
A donation of $100.00 from Dave and Wendy Karras, provided by Alerus Mortgage, was
donated to the Maplewood Fire Department as part of their charitable donation program
called “Refer a friend”. Build your community”.
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by
the governing body in the form of a resolution by a two-thirds vote.
Consideration
Approve the following resolution accepting the donation of $100.00 from Dave and
Wendy Karras, provided by Alerus Mortgage as part of their charitable donation
program called “Refer a friend”. Build your community”.
RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS the city of Maplewood and Maplewood Fire Department has received a
donation of $100.00 from Dave and Wendy Karras, provided by Alerus Mortgage, as
part of their charitable donation program called “Refer a friend”. Build your community”.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the city of Maplewood and Maplewood Fire Department to accept this donation.
Packet Page Number 58 of 206
Agenda Item G-3
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Steve Lukin, Fire Chief
SUBJECT: Approval of a Resolution Authorizing Submission of Request for State
Bonding Funds for the Regional East Metro Public Safety Training Facility
DATE: June 18, 2013
BACKGROUND
Back in 2009 when we started putting cost estimates together for the construction of the Regional
East Metro Public Safety Training Facility, they were prepared with the best information we had at
the time and it was determined that we needed approximately $3.5 to 4 million dollars. Once
construction started, additional costs have risen in the areas of the utilities, soil correction and the
need to upgrade the intersection; as well as overall inflation costs over the past 4-1/2 years.
In order to complete phase 1 of the project, which will includes the simulation building, burn tower
and the residential burn building, we will be requesting $1.8 million from the state of Minnesota in
the 2014 bonding bill. These dollars will assist us in completing phase 1 by allowing us to put the
necessary props in each of the buildings to provide live fire training.
We are required by the State to match dollar for dollar for the $1.8 million in bonding money we
are requesting. At this time, we have approximately $2.4 million available to be used as part of
our match which will come from the value of the land and other grants we have received. This
request for bonding money will have no impact and will require no financial assistance from the
city of Maplewood.
We had submitted a request for bonding money in the 2013 session, but as you are aware, no
bonding bill was approved in 2013. Therefore, our request for bonding is being submitted for
consideration in the 2014 session.
RECOMMENDATION
I am requesting the city council support the resolution authorizing submission of request for State
bonding funds in the amount of $1.8 million dollars for the completion of construction for phase 1
of the Regional East Metro Public Safety Training Facility
Packet Page Number 59 of 206
Agenda Item G-3
RESOLUTION # 1
A RESOLUTION OF SUPPORT FOR STATE BONDING REQUEST
FOR THE COMPLETION OF PHASE 1 OF THE
EAST METRO PUBLIC SAFETY TRAINING CENTER
WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding Bill
requests for the 2014 Legislative Session; and
WHEREAS, the City of Maplewood has deemed the completion of the East Metro Public Safety
Training Center a high priority project; and
WHEREAS, the current funding available for the project is not sufficient to complete construction
of the one of the three critical training buildings, site paving in the training yard, installation of two
gas-fired burn training props and installation of burn room lining systems.
WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap financing to
supplement previous state grant funds, local funding and other funding for the completion of the
East Metro Public Safety Training Center;
NOW, THEREFORE BE IT RESOLVED that the Maplewood City Council does hereby authorize
the request for state bonding proceeds to assist in financing the completion of construction of
Phase 1 of the East Metro Public Safety Training Center.
Adopted by the Maplewood City Council on this 24th day of June, 2013.
Maplewood City Council
___________________________________
Will Rossbach, Mayor
ATTEST:
___________________________
Karen Guilfoile, City Clerk
Packet Page Number 60 of 206
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
SUBJECT: Conditional Use Permit Review – East Metro Public Safety
Training Center
LOCATION: Century Avenue south of Holloway Avenue
DATE: June 18, 2013
INTRODUCTION
The conditional use permit (CUP) for a planned unit development (PUD) for the East Metro
Public Safety Training Center located at Century Avenue, south of Holloway Avenue is due for
review.
BACKGROUND
On June 25, 2012, the council approved the following for this site:
1. A comprehensive land use plan amendment from unguided right-of-way to G (government
facility).
2. A conditional use permit for a planned unit development.
3. Design review for the building, site and landscape plans
4. A wetland map amendment to remove incidental wetlands.
DISCUSSION
The site grading and preparation of the site is nearly complete. The utilities to serve the
buildings have been extended into the site. The project architect is finalizing the details of the
design of the burn building and burn tower. Construction of the buildings is expected to
commence later this summer.
RECOMMENDATION
Review the conditional use permit for the East Metro Public Safety Training Center located at
Century Avenue, south of Holloway Avenue again in one year to check on the project’s progress.
P:\SEC13-29\East Metro Regional Fire Training\East Metro Regional Public Safety CUP Review_062413
Attachments:
1. Location map and aerial photo
2. Burn buildings renderings
3. June 25, 2012 city council minutes
Agenda Item G4
Packet Page Number 61 of 206
CENTURY AVE NHOLLOWAY AVE
LARPENTEUR AVE E MONASTERY WAY
BENET
R
D
WOODLAND LNEast Metro Public Safety Training CenterLocation Map and Aerial Photo
Attachment 1
Proposed Public SafetyTraining Site
Packet Page Number 62 of 206
Attachment 2
Packet Page Number 63 of 206
Thecityclerk andcity engineer are herebyauthorized and instructed to receive open and read
aloud bidsreceived at thetime and place hereinnoted and to tabulatethebidsreceived The
council will consider the bids andthe awardof acontract at theregular city councilmeeting ofJuly232012
Seconded byCouncilmemberCardinalAyes All
Themotion passed
Councilmember Juenemannmoved toapprove theResolutionOrdering Preparationof
Assessment RollfortheEastMetroPublicSafety TrainingFacility City Project09 09
RESOLUTION12 6756
ORDERING PREPARATIONOF ASSESSMENT ROLL
WHEREAS thecityclerk andcity engineerwill receivebids for theEastMetroPublic
Safety TrainingCenter Improvements CityProject 0909
NOW THEREFORE BE ITRESOLVED BY THECITY COUNCIL OFMAPLEWOOD
MINNESOTA that thecity clerkandcity engineershallforthwith calculate theproperamountto bespeciallyassessedforsuchimprovementagainsteveryassessablelotpieceorparcelofland
abutting on thestreets affected without regardto cashvaluation asprovided bylaw and they
shall file acopy ofsuch proposed assessment in thecityofficefor inspection
FURTHER the clerkshall upon completion ofsuch proposed assessment notify the
council thereof
Seconded byCouncilmemberCardinalAyes All
Themotion passed
I UNFINISHED BUSINESS
1 East MetroPublicSafety Training Center Located at CenturyAvenue South ofHollowayAvenue Approvals Requested for
aComprehensive PlanAmendment to G Government
bConditional UsePermit for aPlanned Unit DevelopmentcDesignReview
dWetland Map Amendment
CityPlanner Ekstrand presentedthestaffreport andanswered questions of thecouncil RonLeaf
withSEH Inc addressed and answered questions ofthe council DaleTripplerrepresenting the
Environmental NaturalResource Commission addressedthecouncil and presented the
commission report and answeredquestions
Councilmember Llanasmoved to approve theResolutionApproving aComprehensive Land UsePlanAmendmentfromUnguidedRightOfWaytoGGovernmentforthePropertyLocatedWest
of theMN Highway 120andMN Highway 5Intersection
RESOLUTION12 6757
LAND USE PLAN AMENDMENTRESOLUTION
June25 2012 13CityCouncilMeetingMinutes
Attachment 3
Packet Page Number 64 of 206
WHEREAS Fire Chief SteveLukin ofCity of Maplewood has requesteda change to the
Cityof Maplewoodslanduse plan from unclassified right of way to G government for
consistency betweenthe plan and actual use ofthe land
WHEREAS thischangeappliesto theproperty locatedwestof Highway 120and Highway
5 Thelegaldescription is
All that partof thefollowing described tract
The SoutheastQuarteroftheSoutheast Quarter SE 14SE 14 of Section 13 Township 29
North Range 22 West
which lies northeasterly ofa linerun parallelwith anddistant 100feet southwesterly of the
following described line
Beginning at a point ontheeast line of saidSection 13 distant 1324 13feet North of thesoutheast
cornerthereof thence runwesterly at an angle of 90 degrees withsaideast section line for 186 63
feet thencedeflect to righton a10 degree00 minute curve deltaangle 29degrees 20 minutesfor29333feetthenceontangenttosaidcurvefor100feetandthereterminating
WHEREAS thehistory ofthischange isasfollows
1On June 5 2012 the planning commission held apublic hearing Thecitystaffpublished ahearingnoticeintheMaplewoodReviewandsentnoticestothesurroundingpropertyowners
The planning commission gave everyoneat thehearing achance to speak andpresent written
statements The planning commission recommended that thecity council approvethe land
use plan change
2On June 25 2012 thecitycouncil discussed the land useplan change They consideredreportsandrecommendationsfromtheplanningcommissionandcitystaff
NOW THEREFORE BE ITRESOLVED thatthe citycouncil approvedthe abovedescribedchangeforthefollowingreasons
1Theproperty ispresently utilizedby MnDOT whichwouldbe compatiblewith alanduseclassificationofG
2The futureuse ofthissite isapublicsafetytrainingcenterwhich will be utilizedbymultiplepublicjurisdictions
3The classification to G wouldguide a pieceof landthat currently does nothave any futureland
use classification
This action issubject to the approvalof this land use planamendment bytheMetropolitan Council
TheMaplewood CityCouncilapproved thisresolutionon June 25 2012
Seconded byCouncilmemberKoppenAyes All
Themotion passed
Councilmember Juenemannmoved to approvetheResolutionApproving aConditionalUse Permit
for aPlanned Unit Developmentfor theProposedEastMetroPublicSafety TrainingFacility which
the SiteAlso Includes MnDOT sContinued Operations andtheMarshlandsRehabilitation ProjectapprovetheDesignPlansDateStampedMay142012fortheEastMetroPublicSafetyTraining
Center andapprove theResolutionApproving theWetland MapAmendment fortheRemovalof
June25 2012 14CityCouncilMeetingMinutes
Attachment 3
Packet Page Number 65 of 206
Wetlands 3through 6from theCitys WetlandMapBased on theOpinion bythe Watershed District
that theWetlands are NonHistoricaland assuch Incidental
RESOLUTION12 6758
CONDITIONALUSE PERMIT PLANNED UNITDEVELOPMENT
WHEREAS Fire ChiefSteve Lukinof CityofMaplewood has applied for aconditional use
permit foraplanned unit developmenttobuild apublicsafetytraining center
WHEREAS Section 44 6of thecityordinance provides that aPUD can be adevelopment
characterized byaunified sitedesign with twoor moreprincipaluses orstructures
WHEREAS thesitewill alsoinclude MnDOTscontinued operations and themarshlands
rehabilitation project
WHEREAS Section 44 1093 b of thecity ordinanceprovides thatthe city council may
considerflexibility fromstrictcode compliance in theinternal and externaldesign requirements oftheprojectdependentuponthefollowingfindings
1The proposeddevelopment and thesurrounding neighborhood can bebetter served by
relaxing the code requirements that regulate the physicaldevelopment orlayout ofthe project
because ofits uniquenature
2ThePUDwould be consistentwith the spirit intent and purposes ofthischapter
3Theplanned unit development wouldproduce adevelopment of equal orsuperiorqualitytothatwhichwouldresultfromstrictadherencetothischapter
4The deviations would notconstitute a significantthreat to theproperty values safety healthor
general welfareoftheowners oroccupants ofnearby land orto theenvironment
5The deviations are required for the reasonable and practicalphysicaldevelopment of the
project
WHEREAS theapplicant isrequesting that thecity allow abuilding to be constructed with
architectural siding
WHEREAS thispermit applies tothe property locatedwestofHighway 120andHighway 5
Thelegal description is
All that partof thefollowing described tract
The SoutheastQuarterof theSoutheast Quarter SE 14SE 14 ofSection 13Township29NorthRange22West
which lies northeasterly ofa linerun parallelwith anddistant 100feet southwesterly of the
following described line
Beginning at a point on theeast line ofsaid Section 13 distant 1324 13feet North
of thesoutheast cornerthereof thence run westerly at anangleof 90degrees with
saideast section line for 186 63feet thencedeflect to right on a10degree 00minutecurve deltaangle 29 degrees 20 minutes for 293 33feet thenceon
tangent tosaid curve for 100feetand there terminating
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WHEREAS thehistory of this conditional usepermit isasfollows
1 On June 5 2012 theplanning commission held a public hearing Thecitystaff published a
hearingnotice intheMaplewood Reviewand sent notices tothesurrounding property
owners The planning commission gave everyone at thehearing a chanceto speak andpresentwrittenstatementsTheplanningcommissionrecommendedthatthecitycouncil
approvetheconditional use permit request
2 On June 25 2012 the city council discussedconditional use permit They consideredreports
and recommendations from theplanning commission andcitystaff
NOW THEREFORE BE ITRESOLVED that the city council the above
describedconditionaluse permit and architectural metalsidingbuilding because
1 Theuse would belocated designed maintained constructed and operated to be in
conformity with theCitys Comprehensive Plan and thisCode
2 Theuse would notchange the existingorplannedcharacter of thesurrounding area
3 Theuse would notdepreciate propertyvalues
4 Theuse would notinvolveany activity process materials equipment ormethods ofoperationthatwouldbedangeroushazardous detrimental disturbing orcause anuisance
to any personorproperty because of excessivenoise glare smoke dust odor fumes
water orair pollution drainage water run off vibration general unsightliness electrical
interference orother nuisances
5 Theuse would notexceed thedesign standardsof any affectedstreet
6 Theuse would beserved byadequate publicfacilitiesand services includingstreets police
and fire protection drainagestructures water and sewer systems schools and parks
7 Theuse would notcreate excessiveadditional costs forpublicfacilities orservices
8 Theuse would maximizethepreservation ofand incorporate the sites naturaland scenic
features into thedevelopment design
9 Theuse wouldcause no morethan minimal adverse environmental effects
10 The proposed developmentand thesurrounding neighborhood can bebetter served by
relaxing thecode requirements that regulate thephysicaldevelopmentorlayout of the
projectbecause of its unique nature
11 ThePUDwould be consistentwith thespirit intent and purposes ofthischapter
12 ThePUDwouldproduce adevelopment of equalorsuperior quality tothat whichwould
result fromstrictadherenceto thischapter
13 The deviations would notconstitute asignificant threatto theproperty values safety health
orgeneral welfareof the ownersoroccupantsofnearby land orto theenvironment
14 The deviations are required for thereasonable and practicalphysicaldevelopmentof the
project
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Approvalissubject to thefollowingconditions
1 All construction shallfollowthe site plandate stamped May 14 2012 Staffmayapprove
minor changes
2 Thecity council shall review thispermit in one year
3 The proposed construction must be substantially startedwithin one yearof council approvalorthepermitshallbecomenullandvoidThecouncilmayextendthisdeadlineforoneyear
4 Comply with therequirements of thecity sengineeringdepartment
5 The applicant shallwork with thebuildingofficial andfiremarshal to ensurecompliance with
applicable codes
6 This approval does notinclude landscaping plans orbuilding elevationsfortheclassroom
trainingbuildingwhich shallbesubmitted forcommunity designreviewboard approval
7 Hours ofoperation shallbe limited to 9am to 10p m and thesitemust be incompliancewiththecitysnoiseordinanceatalltimes
8 City councilmustapprove ajoint powersagreementwith partnering jurisdictions that willlimittheuseoftheburnbuildingswhenweatherconditionsmaycausesmokeandotherirritants
to affect nearby residential neighborhoods
The Maplewood CityCouncilapprovedthisresolution on June 25 2012
RESOLUTION 12 6759ChangestotheMaplewoodWetlandMap
WHEREAS on December 14 2009 theMaplewood City Council adopted awetland ordinanceOrdinanceNo895dealingwithwetlandregulations
WHEREAS as partof theordinance theCityCouncil adopted awetland classification mapThemapisbasedonwetlandclassificationsfromMinnesotaRoutineAssessmentMethod
MnRAM wetlandstudies and assigned bythe applicablewatershed districts
WHEREAS theordinance states thattheCity Council willadopt changes to thewetland
map which are basedon MnRAMand other studiesconducted and approved bywatersheddistricts
WHEREAS in 2005and 2011the CityofMaplewood hadwetlands delineatedon a20 5
acre vacant lotlocated westoftheintersection of CenturyAvenueand Highway 5 refer to wetlanddelineationmapattached
WHEREAS thewetland delineation found thatWetlands 3through 6weredeveloped
incidentally asa resultof theactivities associated with thegrading and fillmaterial completed by
the MinnesotaDepartmentof Transportation MnDOT in the1970s
WHERES in November 2011 the Local Governmental Unit MnDOT andTechnical
Evaluation Panel RamseyWashington Metro Watershed District reviewed thedelineation reportandagreedwiththeassessmentthatWetlands3through6arenonhistoricalwetlandsandthus
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incidental As such Ramsey Washington Metro Watershed Districtwill beremoving thewetlands
fromtheir wetland classification map
WHEREAS On May 21 2012 the MaplewoodEnvironmental and NaturalResources
Commission reviewed theLocalGovernmental Unit and Technical Evaluation Paneldecision that
Wetlands 3 through 6arenon historical and incidental and recommendedthat the CityCouncilremovethewetlandsfromtheCityswetlandclassificationmap
NOW THEREFORE BE ITRESOLVED that thecity council approves theabovedescribedwetlandmapchangebecauseWetlands3through6havebeenfoundtobenon
historical and incidentaland theRamseyWashington MetroWatershed Districtwillberemoving
them fromtheir wetland classification map
The Maplewood CityCouncilapprovedthisresolution on June 25 2012
Seconded byCouncilmemberKoppenAyes All
Themotion passed
2 Solid Waste Management Summary PublicationOrdinance
Environmental PlannerFinwall presented the staff report
Councilmember Juenemann moved toapprove the Solid WasteManagement Summary
PublicationOrdinance forPublication in theCitys OfficialNewspaper
Ordinance No 921MaplewoodSolidWasteManagement Ordinance
On June 11 2012 the Maplewood CityCouncil adopted anordinancewhich regulates the
management ofsolidwaste within theCity A summaryof theordinance follows
1Solid waste isdefinedas set forth in MinnesotaStatutes section 116 06 subdivision
22 1 9 butisfurther defined for purposes of this ordinanceto includegarbage recyclables
appliances bulkywaste yard waste andhousehold hazardous waste2Thegoalofthesolidwastemanagementordinanceistoimprovesolidwaste management
and to serve thefollowingpurposesaAchieveareductioninwastegenerated
b Encourage the separation and recovery of materials and energyfromwaste
c Ensure the protectionof public healthand safety and promotecity cleanliness andlivability
d Promote best management practices in solidwaste management toprotectair quality
water quality and natural resources
e Beconsistentwith the requirements of theState statutes Staterules and RamseyCountyordinancesandwithStateandRamseyCountysolidwasteplans
f Providehigh qualitysolid waste andrecyclingservices in themostcost effective mannerpossible
g Coordinate solidwaste management among political subdivisions
3Anypersoncollectinggarbage designatedrecyclables orother solidwaste inthe city mustsecurealicensefromthecitytodoso
4All residents and commercialproperties shallseparateall designated recyclables fromsolid
waste Thesesourceseparated itemsshallbe collected forseparaterecycling processingortreatment
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AGENDA REPORT-
TO: James Antonen, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Resolution Approving Final Payment and Acceptance of Project, Western
Hills Area Street Improvements, City Project 10-14
DATE: June 13, 2013
INTRODUCTION
The contractor, T.A. Schifsky and Sons, has completed the project improvements for the Western Hills
Area Street Improvements; City Project 10-14. The council will consider approving the attached
resolution approving final payment to the contractor and for acceptance of project.
BACKGROUND
On May 9, 2011, the council awarded T.A. Schifsky and Sons, Inc. a construction contract for utility and
roadway improvements in the amount of $5,406,359.31. The following change orders were approved
by the city council:
Change Order #1: $29,307.90 Approved 7/11/2011
Change Order #2: -$54,634.80 Approved 8/22/2011
Total Change Order: -$25,326.90
The revised construction contract total as approved is $5,381,032.41. The final construction cost is
$5,315,622.70 which is $65,409.71 below the approved contract amount. T.A. Schifsky and Sons, Inc.
provided the Consent of Surety to Final Payment, Contractor’s Withholding Affidavits (IC 134s), and
Affidavits of Release of Liens.
BUDGET IMPACT
The current approved budget for the project is $7,152,700. The current expenses incurred to date fall
within the allocated budget. Once all financial transactions have been completed staff will bring back
the final financial plan and recommend closure of the project fund in coordination with the Finance
Director.
RECOMMENDATION
It is recommended that the city council approve the attached resolution Approving Final Payment and
Acceptance of Project for the Western Hills Area Street Improvements, City Project 10-14.
Attachments:
1. Resolution Approving Final Payment and Acceptance of Project
2. Final Payment Application
3. Location Map
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RESOLUTION
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 10-14
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 10-14, the Western Hills Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the
Western Hills Area Street Improvements, City Project 10-14, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 10-14 is complete and maintenance of these improvements is
accepted by the city; and the final construction cost is $5,315,622.70. Final
payment to T.A. Schifsky and Sons, Inc., Incorporated, and the release of any
retainage or escrow is hereby authorized.
Approved this 24th day of June 2013.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Public Works Director/City Engineer
SUBJECT: Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 2, TH 36/English Street Interchange
Improvements, City Project 09-08
DATE: June 12, 2013
INTRODUCTION
The council will consider approving the attached resolution directing the modification of the existing
construction contract for the TH 36/English Street Interchange Improvements, Change Order No. 2,
City Project 09-08.
BACKGROUND
The council awarded a construction contract to Forest Lake Contracting, Inc. for the Trunk Highway
36/English Street Interchange Improvements, City Project 09-08 on January 28, 2013 in the amount of
$16,577,185.42. There has been one change order to date in the amount of $47,338.37 with a revised
approved contract total of $16,624,523.79.
DISCUSSION
Minor Extra Work Order #5 – New Sanitary Sewer Castings
The contract includes the salvaging and installing of the existing sanitary sewer casting assemblies on
the project. City staff determined that the existing sanitary sewer castings were in poor condition and
needed to be upgraded.
The Contractor submitted material costs to furnish new sanitary sewer casting assemblies and also
provided labor and equipment costs to adjust these casting assemblies.
Minor Extra Work Order #5 will be funded by City funds.
Minor Extra Work Order #6 – Water Main Trench Bedding
The contract includes water main and storm sewer construction throughout the project. St. Paul
Regional Water Services (SPRWS) and City staff requested that the Contractor provide rock bedding to
support the water main and storm sewer in unsuitable and unstable soils.
The Contractor provided a cost to provide rock bedding for utility trench support.
Minor Extra Work Order #6 will be funded by City funds and a portion of those funds will then be
reimbursed by SPRWS.
Minor Extra Work Order #7 – Water Utility Gate Valve Box Repairs
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The contract includes water main construction on various roadways throughout the project area.
SPRWS and the Contractor performed an inventory and condition assessment of the existing gate
valve boxes within the project area. SPRWS requested the Contractor provide a cost to perform
existing gate valve box repair and replacement for the gate valve boxes that were damaged prior to the
start of construction.
The Contractor provided a cost to repair and replace these existing gate valve boxes.
Minor Extra Work Order #7 will be funded by City funds that will then be reimbursed by St. Paul
Regional Water Services (SPRWS).
Minor Extra Work Order #8 – Additional Storm Sewer Improvements
The contract includes modifications to the existing storm sewer system that is located adjacent to the
residential property at 1071 East County Road B. During construction of this storm sewer system, it
was determined that two additional HDPE flared end sections were required to properly construct the
proposed storm sewer system and collect drainage from the backyard of this residential property.
The Contractor provided a cost to furnish and install these HDPE flared end sections.
Minor Extra Work Order #8 will be funded by County, Federal, and/or Local MSAS Funds.
Minor Extra Work Order #9 – Sawing Concrete Pavement
The contract includes the construction of concrete pavement adjacent to existing concrete pavement.
The Contractor must perform a clean saw cut of the existing pavement prior to matching in with the new
pavement. The contact did not include a unit price to perform saw cutting of concrete pavement.
The Contractor provided a cost to perform concrete saw cuts as required for the project construction.
Minor Extra Work Order #9 will be funded by Federal, Local MSAS, and/or State funds.
Minor Extra Work Order #10 – Additional Storm Sewer Improvements
The contract includes modifications to the existing storm sewer system that is located adjacent to the
residential property at 1071 East County Road B. During construction of this storm sewer system,
heavy rains caused significant flooding of the backyard of this property. MnDOT, City staff, and the
design engineer reviewed this drainage issue and determined that changes to the existing storm sewer
design should be made to prevent further flooding either during construction or after the project
construction was complete. It was determined that backflow prevention devices should be installed in
both of the storm sewer pipes that were designed to drain this residential backyard. These devices
would prevent storm water from backing up and flooding their property.
The Contractor provided a cost to furnish and install these backflow prevention devices in the storm
sewer system.
Minor Extra Work Order #10 will be funded by County, Federal, and/or Local MSAS funds.
Minor Extra Work Order #11 – Temporary Stair Case Construction
The contract includes the reconstruction of Gervais Avenue from Viking Drive to the existing cul de sac
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near the MnDOT materials laboratory. During the reconstruction of Gervais Avenue, employees of
Second Harvest Heartland located at 1140 Gervais Avenue were required to park in an alternative
parking lot that was located on top of a large hill. It was determined that construction of a temporary
staircase was needed to allow these employees to safely navigate this large hill located between this
parking lot and the Second Harvest Heartland building.
The Contractor provided a cost to construct a temporary staircase at Second Harvest Heartland located
at 1140 Gervais Avenue.
Minor Extra Work Order #11 will be funded by Federal and/or Local MSAS funds.
A summary of the costs included in Change Order No. 2 are as follows:
Minor Extra Work Order #5 $17,135.00
Minor Extra Work Order #6 $ 4,674.00
Minor Extra Work Order #7 $12,290.00
Minor Extra Work Order #8 $ 588.00
Minor Extra Work Order #9 $ 1,756.00
Minor Extra Work Order #10 $ 6,220.00
Minor Extra Work Order #11 $ 5,764.46
Net Contract Increase $48,427.46
BUDGET
Approval of Change Order No. 2 will increase the project construction contract amount by $48,427.46
from $16,624,523.79 to $16,672.951.25. No adjustment to the approved $23 million budget is needed.
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, for the Highway 36/English Street Interchange
Improvements, City Project 09-08.
Attachments:
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2
2. Change Order No. 2
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RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-08, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 09-08, Highway 36/English Street Interchange Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 09-08, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 which is an increase of $48,427.46.
The revised contract amount is $16,672,951.25.
Adopted by the Maplewood City Council on this 24th day of June 2013.
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CHANGE ORDER
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
PROJECT NAME: Highway 36/English Street Interchange Improvements
PROJECT NO: City Project 09-08, S.P. 138-010-018, S.P. 138-010-012,
S.P. 138-104-008, S.P. 138-110-004, S.P. 138-153-001,
S.P. 138-153-001, S.P. 138-154-001, S.A.P. 062-625-036
CONTRACTOR: Forest Lake Contracting, Inc.
CHANGE ORDER NO.: Two (2)
DATE: June 12, 2013
The following changes shall be made in the contract documents:
ADD BID SCHEDULE CO #2 – CHANGE ORDER NO. 2
Item Unit
No. Item Description Unit Quantity Price Amount
1 Minor Extra Work Order #5 LS 1 $17,135.00 $17,135.00
2 Minor Extra Work Order #6 LS 1 $4,674.00 $4,674.00
3 Minor Extra Work Order #7 LS 1 $12,290.00 $12,290.00
4 Minor Extra Work Order #8 LS 1 $588.00 $588.00
5 Minor Extra Work Order #9 LS 1 $1,756.00 $1,756.00
6 Minor Extra Work Order #10 LS 1 $6,220.00 $6,220.00
7 Minor Extra Work Order #11 LS 1 $5,764.46 $5,764.46
TOTAL SCHEDULE CO #2 $48,427.46
TOTAL NET CHANGE ORDER NO. 2 $48,427.46
CONTRACT STATUS:
Original Contract: $16,577,185.42
Net Change of Prior Change: $47,338.37
Change this Change Order: $48,427.46
Revised Contract: $16,672,951.25
Recommended By: Minnesota Department of Transportation
By: Date:
Agreed to By: Forest Lake Contracting, Inc.
By: Date:
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Approved By: City of Maplewood
By: Date:
Mayor
By: Date:
City Engineer
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Public Works Director/City Engineer
SUBJECT: Approval of Resolution Adopting Support for Municipal Agreement Funding
Application, County Road D Court Improvements, City Project 10-20
DATE: June 17, 2013
INTRODUCTION
City staff is planning to pursue Mn/DOT Municipal Agreement funding for County Rd D Court
Improvements. The Municipal Agreement program is administered by Mn/DOT and it provides local
agencies funding to make improvements that benefit the trunk highway system. A resolution of support
from the City Council is necessary for the submittal of the Municipal Agreement funding application.
BACKGROUND
Mn/DOT is currently soliciting applications for the Municipal Agreement program for Fiscal Year (FY) 2015.
The Municipal Agreement program provides funding for construction projects that are administered by local
agencies and provide a benefit to both the local community and the trunk highway system. The deadline
for the submittal of funding application is July 17, 2013, and the application needs to include a resolution of
support from the City Council.
The County Road D Court Improvement project, City Project 10-20, is proposed to be submitted for grant
funding. Mn/DOT and the City have participated in numerous discussions over the past several years on
the County Road D Court access at TH 61. Mn/DOT’s desire is to close this access point; however access
needs to be maintained to the properties and businesses along County Road D Court. The County Road D
Court Improvements project would close the access at TH 61 and provide an alternative access from the
County Road D/Hazelwood Street intersection to the east. This TH 61 access closure is eligible for
Municipal Agreement funding. The attached exhibit identifies the proposed improvements that would be
included in the application.
RECOMMENDATION
It is recommended that the city council approve the attached Resolution in support of the County Road D
Court Improvements, C.P. 10-20 – Municipal Agreement Funding application.
Attachments:
1. Resolution: County Road D Court Improvements, C.P. 10-20 - Municipal Agreement Funding
2. County Road D Court Improvements Draft Plan
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CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
A RESOLUTION SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION
SUBMITTAL FOR THE COUNTY ROAD D COURT IMPROVEMENTS
RESOLUTION NO. _______
WHEREAS, the City Council of the City of Maplewood is the official governing body; and
WHEREAS, the City of Maplewood is planning for improvements to County Road D Court east of
Trunk Highway (TH) 61 which include the closure of the County Road D Court access to TH 61; and
WHEREAS, the City of Maplewood is requesting financial participation for the TH 61 access
closure at County Road D Court and associated improvements from the Minnesota Department of
Transportation through the Municipal Agreement program; and
WHEREAS, the City of Maplewood would be responsible for paying a portion of the project costs,
including any costs ineligible for funding through this program; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The City of Maplewood is hereby authorized to apply for Municipal Agreement funding for City
Project 10-20, County Road D Court Improvements.
2. The City of Maplewood is committed to complete this project if Municipal Agreement Funding is
provided.
Approved this 24th day of June 2013.
ATTEST:
_________________________________ ___________________________
Karen Guilfoile, City Clerk Will Rossbach, Mayor
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CITY OF
VADNAIS HEIGHTS
XCEL ENERGY SUBSTATION
VACANT PROPERTY
COUNTY ROAD D COURT BRUCE VENTO TRAIL CORRIDORCITY OF
MAPLEWOOD COUNTY ROAD DHAZELWOODSTREETMAPLEWOOD DRIVE(HWY 61)I-694
VADNAIS HEIGHTS/ MAPLEWOOD
MUNICIPAL BOUNDARY
KLINE
VOLVO
KLINE
NISSAN
LEMKE
DENTAL
LABORATORY
B618 CURB
AND GUTTER
24" RIBBON
CURB
B618 CURB
AND GUTTER
MNDOT
RIGHT OF WAYREMOVE EXISTING
COUNTY ROAD D COURT
ACCESS TO HWY 61 REMOVE ABANDONED
BRIDGE STRUCTURE
TH 61 ACCESS CLOSURE AT COUNTY ROAD D COURT
MnDOT MUNICIPAL AGREEMENT APPLICATION
MnDOT FISCAL YEAR 2013
COUNTRY ROAD D COURT IMPROVEMENTS
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Dep. Public Works Director/City Engineer
SUBJECT: Gladstone Area Phase 1 Bid Package 1 Improvements, City Project 04-21
a) Resolution Directing Modification of Existing Construction Contract,
Change Order No. 4
b) Resolution Approving Final Payment and Acceptance of Project
DATE: June 14, 2013
INTRODUCTION
The city council will consider approving the attached resolutions directing the modification of the
existing construction contract and approving final payment and acceptance of project for the Gladstone
Area Phase I Improvements, City Project 04-21. The change order reflects an increase in the
construction contract due to additional erosion control work, trail improvements, and electrical work.
BACKGROUND
The council awarded a construction contract to Lunda Construction Company for the Gladstone Area
Phase I Improvements, Bid Package 1, City Project 04-21 on June 27, 2011 in the amount of
$3,529,950.25.
There have been three change orders to the contract to date with a revised approved contract total of
$3,784,017.25.
DISCUSSION
Below is a summary of the items included in Change Order No. 4.
Schedule A – Street Improvements
The contract included various pay items to address erosion control during construction and conform to
the requirements of the NPDES permit. The plans included details on the erosion control necessary for
the project construction; however as a result of erosion control site inspections during construction,
additional erosion control measures were needed to ensure the project conformed to the watershed
and NPDES permit requirements. As a result, additional Temporary Ditch Check, Type 2 Biorolls were
required on the project.
Schedule E – Rest Area Improvements
The contract included the reconstruction of a portion of the existing bituminous trail that travels along
the east side of Phalen Creek under Frost Avenue. During construction it was determined that the trail
traveling under the Frost Avenue bridge was also in poor condition and needed to be replaced. The
Contractor agreed to reconstruct this additional trail utilizing the contract unit prices for this work.
Change Order No. 4 Schedule
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The Gladstone Phase I Improvements project included work performed by Xcel Energy to bury their
overhead utilities along the south side of Frost Avenue from Phalen Creek to East Shore Drive. City
staff considered two options on the location to terminate the underground utility burial near Phalen
Creek.
The first option extended the underground burial across the new Frost Avenue Bridge and terminated
the burial on the west side of Phalen Creek. The city received a quote from the contractor to provide
additional conduits through the bridge to facilitate this crossing. The electrical subcontractor stated that
this work required specialty materials which needed to be ordered immediately to keep the project on
schedule. After review of the additional cost for this option, city staff elected to not proceed with this
option. The electrical subcontractor incurred restocking fees from the specialty parts that were ordered
and subsequently returned. The subcontractor ordered these materials in good faith that the work
would be approved and in the interest of not delaying the project. The contractor submitted a work
order for the restocking fees associated with ordering these specialty materials.
The second option terminated the underground utility burial on the east side of Phalen Creek. City staff
proceeded with this option due to the significant cost savings. This option required the installation of
multiple conduits across Frost Avenue east of the bridge to allow for the underground roadway crossing
of the private utilities prior to connecting the utilities to the existing power pole located on the north side
of the roadway. The contractor was authorized to install these conduits as a part of the roadway
construction.
Lastly, a contractor claim suggested that they did not receive payment for construction work or release
of retainage on the project in a timely manner and submitted documentation to demonstrate that
interest was owed in the amount of $30,467.77. Staff disagreed with the contractor’s request for
payment of interest on this work. Staff exchanged multiple letters and phone calls with the contractor
regarding this claim. Through conversations with the contractor, staff determined that it was unlikely
that the contractor would dismiss this entire claim without legal action. Therefore, the city engineer and
the contractor agreed to settle this dispute for less than half the contractor claim as a part of the final
closeout of the project conditional upon the contractor submitting all necessary final paperwork; which
they have now provided.
A summary of the costs included in Change Order No. 4 are as follows:
Revise Schedule A – Street Improvements $ 4,400.00
Revised Schedule E – Rest Area Improvements $ 4,813.60
Add Change Order No. 4 Schedule $18,248.86
Net Contract Increase $27,502.46
CONTRACT CLOSURE AND ACCEPTANCE
The contractor, Lunda Construction Company, has completed the project improvements. On June 27,
2011, the council awarded a contract to Lunda Construction Company in the amount of $3,529,950.25.
The four change orders to date will increase the contract amount by $281,569.46 to a final contract
amount of $3,811,519.71.
The final construction cost of the project is $3,811,518.50.
BUDGET
Approval of Change Order No. 4 will increase the project construction contract amount by $27,502.46
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from $3,784,017.25 to $3,811,519.71. No adjustments to the approved budget are needed.
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 4, for the Gladstone Area Phase I Bid Package 1
Improvements, City Project 04-21. It is also recommended that the council approve the attached
resolution for the Gladstone Area Phase I Improvements, City Project 04-21, Approving Final Payment
and Acceptance of Project.
Attachments:
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 4
2. Resolution Approving Final Payment and Acceptance of Project
3. Change Order No. 4
4. Final Payment Application
5. IC-134 Documents
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RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 04-21, CHANGE ORDER NO. 4
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 04-21, Gladstone Area Phase I Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 04-21, Change Order No. 4.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 4 which is an increase of $27,502.46.
The revised contract amount is $3,811,519.71.
Adopted by the Maplewood City Council on this 24th day of June 2013.
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RESOLUTION
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
PROJECT 04-21
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 04-21, Gladstone Area Phase I Bid Package I Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the Gladstone
Area Phase I Bid Package 1 Improvements, City Project 04-21 is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1 City Project 04-21 is complete and maintenance of these improvements is accepted by
the city; and the final construction cost is $3,811,518.50. Final payment to Lunda
Construction Company and the release of any retainage or escrow is hereby authorized.
Adopted by the Maplewood City Council on this 24th day of June 2013.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
SUBJECT: Approval of Resolution Endorsing a Bonding Request for the Acquisition of
Fish Creek
DATE: June 19, 2013 for Council Meeting on June 24, 2013
INTRODUCTION
Staff continues to explore additional funding streams for the Fish Creek Acquisition Project. The total
project cost is estimated to be in the range of $2,225,000 - $2,250,000. To date, we have secured
monies in the amount of approximately $1,910,000 leaving a balance of approximately $325,000 -
$340,000. Staff will be discussing this in more detail at an upcoming workshop with council in July. In an
effort to continue to secure additional funding for this project, staff is requesting approval of a resolution
from council endorsing a bonding request for the Acquisition of Fish Creek. The bonding request will be
for $350,000 which will cover the gap in funding for this project.
Requests will be submitted to the Minnesota Management and Budget Office for consideration in the
2014 legislative session. The information included in the bonding request will be part of the capital
budget documents that will be used by the Governor and the Legislature in the capital budget decision-
making process. Attached is a copy of the resolution for your consideration.
RECOMMENDATION
Staff is requesting approval from council of a resolution endorsing a bonding request for the Acquisition
of Fish Creek.
ATTACHMENT: Resolution Endorsing a Bonding Request for the Acquisition of Fish Creek
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RESOLUTION #
A RESOLUTION OF SUPPORT FOR STATE BONDING REQUEST FOR THE
ACQUISITION OF FISH CREEK
WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding
Bill requests for the 2014 Legislative Session; and
WHEREAS, the City of Maplewood has deemed the acquisition of Fish Creek a high
priority project; and
WHEREAS, the current funding available for the project is not sufficient to complete
acquisition; and
WHEREAS, the City of Maplewood is in need of Capital Bond funding to provide gap
financing to supplement previous state grant funds, local funding and other funding for
the completion of the acquisition;
NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council does hereby
authorize the request for state bonding proceeds to assist in financing the acquisition of
Fish Creek.
Adopted by the Maplewood City Council on this 24th day of June, 2013
Maplewood City Council
_________________________________
Will Rossbach, Mayor
ATTEST:
_________________________________
Karen Guilfoile, City Clerk
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Agenda Item J-1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Steve Lukin, Fire Chief
SUBJECT: Approval of a Resolution Supporting the Application of Mr. Robert W.
Klaenhammer to be Added to the Minnesota Fallen Firefighters Memorial
DATE: June 17, 2013
BACKGROUND
The Maplewood Fire Department is submitting an application for the Line of Duty Death of Mr.
Robert W. Klaenhammer who was killed when responding to a fire call in the village of Maplewood
on December 24, 1967 to be added to the Minnesota Fallen Firefighters Memorial.
Mr. Klaenhammer joined the Gladstone Fire Department in 1942 as a chartered member. His
duties and responsibilities with the Gladstone Fire Department ranged from fire suppression,
extrication, investigation and training; along with other miscellaneous duties.
In 1967, there were three independent fire departments that provided its fire suppression and
other services to the village of Maplewood. To the east, it was the East County Line Fire
Department, to the west it was the Parkside Fire Department; and within the center of the city, it
was the Gladstone Fire Department. The fire marshal’s position was a full-time job working for
the village of Maplewood.
On May 1, 1966, Mr. Klaenhammer was hired as the first fire marshal for Maplewood where his
duties required him to respond to all fire calls and coordinate the three fire departments within the
village of Maplewood. For the period of time, Mr. Klaenhammer was the fire marshal and he was
still a member of the Gladstone Fire Department.
At about 00:51 a.m. on the morning of December 24, 1967, a call was received by the East
County Line Fire Department for a possible garage fire. Fire Marshal Klaenhammer was called to
this call at 00:57 a.m. and he responded. While responding in his emergency vehicles with red
lights and siren activated, he was unfortunately t-boned and killed while responding to the garage
fire at the intersection of McKnight and Lower Afton Road. At the time, he was responding as the
Fire Marshal but had the full capabilities of this training and equipment within his vehicle to step in
as a suppression firefighter if needed which had happened in the past. Retired chiefs that I have
talked to stated that during that era, manpower was short at times and the Fire Marshal would be
used to help supplement personnel.
RECOMMENDATION
I am asking the Maplewood City Council to support the application by way of resolution to have
Mr. Robert W. Klaenhammer be considered for a Line of Duty Death and his name be added to
the Minnesota Fallen Firefighters Memorial.
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Agenda Item J-1
RESOLUTION SUPPORTING THE APPLICATION OF
ROBERT W. KLAENHAMMER TO THE MINNESOTA
FALLEN FIREFIGHTERS MEMORIAL
WHEREAS, on the morning of December 24, 1967, Robert W. Klaenhammer was responding to a
garage fire as the fire marshal; and
WHEREAS, his vehicle was struck at the intersection of McKnight Road and Lower Afton Road;
and
WHEREAS, Mr. Klaenhammer was killed responding to this call; and
WHEREAS, the Maplewood City Council supports the application of Mr. Robert W.
Klaenhammer to be added to the Minnesota Fallen Firefighters Memorial.
Date Adopted: June 24, 2013
Maplewood City Council
__________________________________
Will Rossbach, Mayor
ATTEST:
____________________________
Karen Guilfoile, City Clerk
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MEMORANDUM
TO: Jim Antonen, City Manager
FROM: Michael Martin, AICP, Planner
SUBJECT: Approval of a Resolution Identifying the Need for LCDA Funding and
Authorizing an Application for Grant Funds – Maplewood Bowl
Redevelopment Project
LOCATION: Gladstone Neighborhood - Frost Avenue and English Street
DATE: June 18, 2013
INTRODUCTION
City staff is requesting the city council adopt the attached resolution (Attachment 1). This resolution
is required by the Metropolitan Council as part of the city’s application for a development
demonstration grant through the Livable Communities Demonstration Account (LCDA) Program.
This program was established by the Livable Communities Act (MN Statutes Chapter 473.25(b))
and provides funds for development or redevelopment projects that connect development with
transit, intensify land uses, connect housing and employment, provide a mix of housing affordability,
and provide infrastructure to connect communities and attract investment.
The city is requesting a grant in the amount of $2,000,000. Half of the requested grant amount
would go towards paying for site acquisition, demolition of the existing vacant building and grading
of the site. The other half of the requested grant amount would be directed to pay for public
improvements which include upgrades to the street, utilities and sidewalk networks, and
placemaking features. The grant would fund activities that reflect the council’s priorities and goals
established by the Gladstone Neighborhood Redevelopment Master Plan.
DISCUSSION
LCDA Grant Funds
The Metropolitan Council has available LCDA grant funds for 2013 for communities seeking
funding for development or redevelopment projects that meet the goals of the 2030 Regional
Development Framework as follows:
• Develop land uses in centers linked to the local and regional transportation systems;
• Efficiently connect housing, jobs, retail centers and civic uses;
• Develop a range of housing densities, types and costs; and
• Conserve, protect and enhance natural resources by means of development that is sensitive
to the environment.
Local Resolution
As part of the LCDA grant process, the Metropolitan Council requires that a resolution be adopted
by the city council in support of the grant application. This resolution must be submitted to the
Metropolitan Council no later than July 1, 2013. This resolution must authorize the grant application
and identify the need for LCDA funding, such that the project could not occur in the foreseeable
future “but-for” LCDA funds.
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2
BUDGET IMPACT
Adopting the attached resolution will have no impact on the city’s budget. The grant application has
the potential of providing the city with funds to use to assist the redevelopment of the Maplewood
Bowl site and for the city to further implement its vision as stated in the Gladstone Neighborhood
Plan.
RECOMMENDATION
Adopt the attached resolution (Attachment 1) showing the city’s intent to comply with the Livable
Communities Demonstration Account Program contract requirements for the requested $2,000,000
development grant for the redevelopment of the Maplewood Bowl site and to implement the public
improvements outlined within the master plan for the Gladstone Neighborhood.
p:com_dvpt\Gladstone\2013 Livable Communities\Resolution Memorandum
Attachments:
1. Livable Communities Demonstration Resolution
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Attachment 1
RESOLUTION NO. __________
CITY OF MAPLEWOOD, MINNESOTA
RESOLUTION IDENTIFYING THE NEED FOR
LIVABLE COMMUNITIES DEMONSTRATION ACCOUNT
FUNDING AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS
WHEREAS the City of Maplewood is a participant in the Livable Communities Act’s Housing
Incentives Program for 2013 as determined by the Metropolitan Council, and is therefore eligible
to apply for Livable Communities Demonstration Account funds; and
WHEREAS the City has identified a proposed project within the City that meets the
Demonstration Account’s purposes and criteria and is consistent with and promotes the
purposes of the Metropolitan Livable Communities Act and the policies of the Metropolitan
Council’s adopted metropolitan development guide; and
WHEREAS the City has the institutional, managerial and financial capability to ensure adequate
project administration; and
WHEREAS the City certifies that it will comply with all applicable laws and regulations as stated
in the grant agreement; and
WHEREAS the City agrees to act as legal sponsor for the project contained in the grant
application submitted on July 1, 2013; and
WHEREAS the City acknowledges Livable Communities Demonstration Account grants are
intended to fund projects or project components that can serve as models, examples or
prototypes for development or redevelopment projects elsewhere in the region, and therefore
represents that the proposed project or key components of the proposed project can be
replicated in other metropolitan-area communities; and
WHEREAS only a limited amount of grant funding is available through the Metropolitan
Council’s Livable Communities Demonstration Account during each funding cycle and the
Metropolitan Council has determined it is appropriate to allocate those scarce grant funds only
to eligible projects that would not occur without the availability of Demonstration Account grant
funding.
NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due
consideration, the governing body of the City:
1. Finds that it is in the best interests of the City’s development goals and priorities for the
proposed project to occur at this particular site and at this particular time.
2. Finds that the project component(s) for which Livable Communities Demonstration
Account funding is sought:
(a) will not occur solely through private or other public investment within the
reasonably foreseeable future; and
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Attachment 1
(b) will occur within three years after a grant award only if Livable Communities
Demonstration Account funding is made available for this project at this time.
3. Represents that the City has undertaken reasonable and good faith efforts to procure
funding for the project component for which Livable Communities Demonstration
Account funding is sought but was not able to find or secure from other sources funding
that is necessary for project component completion within three years and states that
this representation is based on the following reasons and supporting facts:
A fundamental assumption from the outset of the Gladstone Neighborhood
Redevelopment process has been that redevelopment must be self-sufficient and
that revenues needed to pay for redevelopment activities should not impact the
city’s general fund , which is funded by city-wide property taxes. In order for the
city to continue its planning efforts within the Gladstone Neighborhood other
revenue streams must be sought after.
4. Authorizes its city staff to submit on behalf of the City an application for Metropolitan
Council Livable Communities Demonstration Account grant funds for the project
component(s) identified in the application, and to execute such agreements as may be
necessary to implement the project on behalf of the City.
__________ this 24th day of June 2013.
___________________________________ ___________________________________
Mayor Clerk
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Agenda Item K1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Virginia Gaynor, Natural Resources Coordinator
RE: Gladstone Area Phase I Improvements, City Project 04-21, Approval of
Purchase for Savanna Restoration Work
DATE: June 19, 2013
INTRODUCTION
The council will consider awarding a contract for native seeding and restoration work at
Gladstone Savanna as part of the Phase I Gladstone Improvements.
BACKGROUND
Gladstone Area Redevelopment Improvements – Phase I included two bid packets previously:
Bid Package #1 (2011 Construction)
• Street Improvements
• Frost Avenue Bridge Replacements
• Historic Marker Rest Stop Improvements
• Grading for Trail and Sidewalk Improvements
• Public Utility Improvements
• Storm Water and Wetland Improvements
Bid Package #2 (2012 Construction)
• Overhead Utility Burial
• Paving for Trails and Sidewalks
• Street Lighting
• Landscape and urban Design Improvements
• Additional Trail Segments in Flicek Park
• Savanna Improvements (Grading/Infiltration Basin/Trails)
Improvements covered by Bid Package #1 and #2 have been substantially completed. The
Savanna site was seeded in fall 2012 with a temporary cover crop. Restoration of native plant
communities at the Savanna was not included in Bid Packet #2 because this specialized work is
better suited for a specialty landscape contractor. Staff wanted the ability to work directly with a
specialized restoration contractor and set aside $100,000 for design work and restoration as
part of Gladstone Redevelopment Improvements - Phase I.
The Savanna Restoration activities to complete Phase I improvements will include: Seed 16.5
acres with native prairie and remove invasive brush and trees on 5.26 acres. Additional
restoration, landscaping, and playground installation is scheduled for future phases of the
Gladstone Savanna Master Plan Implementation.
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Agenda Item K1
Estimates indicated that the restoration work should be under $100,000. The City Manager
approved seeking of quotes, rather than going through the formal bidding process. This
process is consistent with State Statutes and the City’s Purchasing Policy.
AWARD OF CONTRACT
Quotes from three specialized restoration contractors were received. Base quotes ranged from
$41,193 to $47,485.75. Quotes are summarized in the chart below. In addition to the base
cost, contractors were asked to address four additional items:
1. Per unit cost for planting plugs, with minimum 1,000 plugs.
2. Per unit cost for maintenance mowing if city were to enter into management agreement.
3. Guarantee of successful restoration if city enters into maintenance agreement.
4. Any recommended adjustments in seeding rates or methods. Due to the nature of
natural resources restoration and differences in seed mixes, contractors will have
diverse opinions on the best methods and rates to ensure successful establishment.
Contractor Base Quote Additional services Total
Minnesota Native
Landscapes
$41,192.55 + $8,800 for 4000 plugs
+ $4,740 for mowing 15.8
acres 4x
+ $3703.31 to increase
seeding rate
+ $4017.47 sales tax
$62,453.33
Applied Ecological
Services
$44,519.92
Costs for additional services
not provided
Costs for additional
services not provided.
Prairie Restorations, Inc. $47,485.75 + $8,400 for 4000 plugs
+ $6,004.00 for mowing 15.8
acres 4x
+ $4254.92 sales tax
$66,144.67
Based on the base bid and costs for additional items, staff recommends contracting with the low
bidder, Minnesota Native Landscapes for up to $58,435.86 for the following services:
Base bid - site preparation, seeding, brush removal $41,192.55
Planting 4000 plugs $8,800.00
Increase seeding rate $3,703.31
Maintenance mowing (4x 15.8 acres) $4,740.00
Sales tax on above: $4,017.47
Total $62,453.33
BUDGET
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Agenda Item K1
This maximum for this work was $100,000 to remain within budget allocations as part of the
approved financing plan for the Gladstone Phase I Improvements. With the quotes coming is
well below expectations no adjustments to the budget are required. The Finance Director has
also reviewed this report and has no additional comments.
RECOMMENDATION
It is recommended that the council authorize the Mayor and City Manager to enter into a
contract for services with Minnesota Native Landscapes in an amount of $62,453.33 for the
Savanna Restoration Work as part of Gladstone Phase I Improvements. Minor revisions as
approved by the City Attorney are authorized as needed for the contract.
Attachments:
1) Seeding and Brush Area Work Maps
2) Minnesota Native Landscape Quote
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Item M1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Director Citizen Services
DATE: June 19, 2013
SUBJECT: Cancellation of the July 1, 2013 Council Manager Workshop
Summary
Currently, staff does not have any time sensitive matters that would call for the need of a Council
Manager Workshop on Monday, July 1st, 2013.
Recommendation
Staff recommends the cancellation of the Council Manager Workshop on July 1, 2013.
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