HomeMy WebLinkAbout2013 05-13 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, May 13, 2013
City Hall, Council Chambers
Meeting No. 09-13
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of April 29, 2013 City Council Workshop Minutes
2. Approval of April 29, 2013 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Resolution of Appreciation for Joe Boeser, Planning Commissioner
2. Commission Appointments
a. Heritage Preservation Commission
b. Human Rights Commission
3. Approval of Resolution Recognizing National Public Works Week: May 19-25, 2013
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval Of Claims
2. Approval of Resolution to Adopt State Performance Measures
3. Update on 2013 Spring Clean Up Event
4. Approval to Enter Into Contract With Parallel Technologies for Server Room Construction
5. Approval of Resolution for a Temporary Gambling Permit and Waive Permit Fee for St.
Paul East Parks Lions – Ramsey County Fair
6. Approval of Exception of Purchasing Policy for City Manager Retirement Reception
7. Approval of Resolution for 2013 Pay Rates for Temporary/Seasonal, and Casual Part-
Time Employees
H. PUBLIC HEARINGS
1. Arkwright-Sunrise Area Improvements, City Project 12-09
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement After Public Hearing (4 votes)
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Acceptance of Comprehensive Annual Financial Report – 2012
2. Preliminary Approval for Issuance of Bonds
3. Conditional Use Permit Revision for the Tubman Center East Planned Unit Development,
1725 Monastery Way (Simple Majority Vote Required to Approve)
4. Consider Process for Appointment of City Manager
K. AWARD OF BIDS
1. Lift Station 14 Rehabilitation, Project 12-13, Resolution Receiving Bids and Awarding
Construction Contract
L. VISITOR PRESENTATIONS
None
M. ADMINISTRATIVE PRESENTATIONS
1. Cancellation of the June 3, 2013 Council Manager Workshop
N. COUNCIL PRESENTATIONS
None
O. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
Agenda Item E1
April 29, 2013
City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, April 29, 2013
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:03 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
D. UNFINISHED BUSINESS
1. Parks & Recreation Commission and Parks System Task Force Candidate
Interviews
The following individuals were interviewed for the Parks System Task Force and
Commissions as indicated:
1. Allan Ige Planning Commission
2. Ananth Shankar Community Design Review Board
3. Maurice Fortin Human Rights Commission
4. Kim Schmidt Parks and Recreation Commission
5. Nicole Villavicencio Parks System Task Force
6. Margaret Behrens Parks System Task Force
7. Sarah Deeny Human Rights Commission
8. Don Christianson Parks System Task Force
The following individuals were unable to attend the meeting and were rescheduled to the
next council meeting.
1. Jeffrey Kringle Human Rights Commission
2. Richard Currie Heritage Preservation Commission
E. NEW BUSINESS
None
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 6:56 p.m.
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Agenda Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, April 29, 2013
Council Chambers, City Hall
Meeting No. 08-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order at
7:07 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
Mayor Rossbach requested the following items be moved on the agenda: F5 before item F4 and J4
after M1.
The following items were added to the agenda.
N2 Government Cable Channels
N3 Maplewood Community Center Memberships
N4 Maplewood Police Retirement
N5 Maplewood Mall
N6 Senior Wellness Expo
N7 Remembrance of Sgt. Joe Bergeron
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of April 08, 2013 City Council Workshop Minutes
Councilmember Juenemann moved to approve the April 08, 2013 City Council Workshop Minutes as
submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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2. Approval of April 08, 2013 City Council Meeting Minutes
Councilmember Juenemann moved to approve the April 08, 2013 City Council Workshop Minutes as
submitted.
Seconded by Councilmember Koppen Ayes – all
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation by Metropolitan Council Representative – Sandy Rummel
Representative Sandy Rummel was present to speak about current projects the Met Council is
currently involved in.
2. Parks System Task Force Appointments
Assistant City Manager Ahl gave the staff report.
Councilmember Koppen moved to approve the Resolution to appoint candidates to the Parks
System Task Force.
RESOLUTION 13-4-893
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to
serve on the Parks System Task Force:
- Nicole Villavicencio
- Margaret Behrens
- Don Christianson
Seconded by Mayor Rossbach Ayes – All
The motion passed.
3. Commission Appointments
a. Community Design Review Board
b. Heritage Preservation Commission
c. Human Rights Commission
d. Parks & Recreation Commission
e. Planning Commission
Assistant City Manager Ahl presented the staff report.
Councilmember Juenemann moved to approve the Resolution to appoint candidates to the
commissions indicated.
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RESOLUTION 13-4-894
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to
serve on the following commissions:
Community Design Review Board
- Anantha Shankar, term expires April 30, 2016
Parks & Recreation Commission
- Kim Schmidt, term expires April 30, 2016
Planning Commission
- Allan Ige, term expires December 31, 2015
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Resolution of Appreciation for Bruce Roman – Parks Commission
Parks and Recreation Commissioner Bruce Roman was present and addressed the council. Mayor
Rossbach read and presented Commission Roman with a resolution of appreciation.
Mayor Rossbach moved to approve the Resolution of Appreciation for Parks and Commissioner
Bruce Roman.
RESOLUTION 13-4-895
RESOLUTION OF APPRECIATION
WHEREAS, Bruce Roman has been a member of the Maplewood Parks and Recreation
Commission since February 27, 2006 and has served faithfully in that capacity; and
WHEREAS, Bruce has freely given of his time and energy, without compensation, for the
betterment of the City of Maplewood; and
WHEREAS, the membership of the commission has appreciated the experience, insights
and good judgment Bruce has provided over these many years; and
WHEREAS, Bruce has shown sincere dedication to his duties and has consistently
contributed his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Bruce Roman is hereby extended our gratitude and
appreciation for his dedicated service.
Passed by the Maplewood
City Council on April 29, 2013
Seconded by Councilmember Juenemann Ayes – all
The motion passed.
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5. Resolution of Appreciation for Don Christianson – Parks Commission
Parks and Recreation Commissioner Don Christianson was present and addressed the council.
Mayor Rossbach read and presented Commission Christianson with a resolution of appreciation.
Councilmember Juenemann moved to approve the Resolution of Appreciation for Parks and
Recreation Commissioner Don Christianson.
RESOLUTION 13-4-896
RESOLUTION OF APPRECIATION
WHEREAS, Don Christianson has been a member of the Maplewood Parks and Recreation
Commission since January 1, 1977 and has served faithfully in that capacity; and
WHEREAS, Don has freely given of his time and energy, without compensation, for the
betterment of the City of Maplewood; and
WHEREAS, the membership of the commission has appreciated the experience, insights
and good judgment Don has provided over these many years; and
WHEREAS, Don has shown sincere dedication to his duties and has consistently contributed
his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Don Christianson is hereby extended our gratitude and
appreciation for his dedicated service.
Passed by the Maplewood
City Council on April 29, 2013
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann requested agenda item G6 and G13 be highlighted.
Councilmember Juenemann moved to approve agenda items G1 – G13.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 876,762.93 Checks # 89653 thru # 89685
dated 04/04/13 thru 04/09/13
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$ 1,695,851.64 Disbursements via debits to checking account
dated 04/01/13 thru 04/05/13
$ 332,458.06 Checks # 89686 thru # 89739
dated 04/16/13
$ 272,782.50 Disbursements via debits to checking account
dated 04/08/13 thru 04/12/13
$ 236,919.64 Checks # 89745 thru # 89790
dated 04/19/13 thru 04/23/13
$ 396,644.84 Disbursements via debits to checking account
dated 04/15/13 thru 04/19/13
$ 3,811,419.61 Total Accounts Payable
PAYROLL
$ 512,800.28 Payroll Checks and Direct Deposits dated 04/12/13
$ 974.82 Payroll Deduction check # 9989280 thru # 9989282 dated 04/12/13
$ 513,775.10 Total Payroll
$ 4,325,194.71 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Resolution Directing Modification of Existing Construction Contract,
Change Orders with Derau Construction, Police Department Expansion Project –
Phase 1
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, for the Police Department Expansion Project – Phase
1.
RESOLUTION 13-4-897
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
POLICE DEPARTMENT EXPANSION PROJECT - PHASE 1, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police
Department Expansion Project – Phase 1, and has let a construction contract pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated
as Police Department Expansion Project – Phase 1, Change Order No. 2.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor is hereby authorized and directed to modify the existing contract by executing said
Change Order No. 1 which is an increase of $10,701.00.
The revised contract amount is $252,562.00.
Adopted by the Maplewood City Council on this 29th day of April 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Conditional Use Permit Review – Bruentrup Heritage Farm, 2170 County Road D
Councilmember Juenemann moved to approve the Maplewood Area Historical Society’s conditional
use permit and review in one year or sooner if a major change is proposed for the site.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Conditional Use Permit Review – Cottagewood Town House Development, South of
Highwood venue, East of Dennis Street, West of I-494
Councilmember Juenemann moved to review the Conditional Use Permit for the Cottagewood PUD
again in one year or sooner if the owner proposes a major change to the site.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Conditional Use Permit Review, T-Mobile Cellular Telephone Tower at Harmony
Learning Center, 1961 County Road C East
Councilmember Juenemann moved to review the CUP for the monopole at 1961 County Road C
East again in one year.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of the Submission of a Community Powers Grant for the Proposed Plastic
Bottle Waste Reduction Project at the Community Center
Assistant City Manager gave the staff report.
Councilmember Juenemann moved to approve the submission of a Community Powers Grant for
the proposed Plastic Bottle Waste Reduction Project at the Community Center.
Seconded by Councilmember Koppen Ayes – All
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The motion passed.
7. Resolution Adoption Retiree Health Savings Plan for LELS Police Officer Employees
Councilmember Juenemann moved to approve the Resolution for Adoption of the VantageCare
Retirement Health Savings Plan Adoption Agreement and RHS Plan for the LELS Police Officers
employee group.
RESOLUTION 13-4-898
RESOLUTION FOR ADOPTION OF THE
VANTAGECARE RETIREMENT HEALTH SEAVINGS (RHS) PLAN
Plan Number: 803411
Name of Employer: City of Maplewood State: Minnesota
Resolution of the above-named Employer (the “Employer”):
WHEREAS, the employer has employees rendering valuable services; and
WHEREAS, the establishment of a retiree health savings plan for such employees serves the
interests of the Employer by enabling it to provide reasonable security regarding such employees’
health needs during retirement, by providing increased flexibility in its personnel management
system, and by assisting in the attraction and retention of competent personnel; and
WHEREAS, the Employer has determined that the establishment of the retiree health
Savings plan (the “Plan”) serves the above objectives; and
WHEREAS, the Employer desires that its retiree health savings plan (the “Plan”) be
administered by ICMA Retirement Corporation and/or its affiliates;
NOW, THEREFORE BE IT RESOLVED, that the Employer hereby adopts the Plan in the
form of the ICMA Retirement Corporation’s VantageCare Retirement Health Savings program.
BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the
Employer serving as the trustee (“Trustee”) for the exclusive benefit of Plan participants and their
beneficiaries, and the assets of the Plan shall not be diverted to any other purpose.
BE IT FURTHER RESOLVED that the Human Resource Coordinator shall be the coordinator and
contact for the Plan and shall receive necessary repots, notices, etc.
I, Karen Guilfoile, Clerk of the City of Maplewood, do hereby certify that the foregoing resolution was
duly passed and adopted at a regular meeting thereof assembled this 29th day of April, 2013, by the
Maplewood City Council.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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8. Resolution Approving State of Minnesota Joint Powers Agreements with the City of
Maplewood on Behalf of its City Attorney and Police Department
Councilmember Juenemann moved to approve the Resolution approving the JPA’s involved in
access to the CJDN and appointing the City’s representative thereto.
RESOLUTION 13-4-899
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS
WITH THE CITY OF MAPLEWOOD ON BEHALF OF ITS
CITY ATTORNEY AND POLICE DEPARTMENT
WHEREAS, the City of Maplewood on behalf of its Prosecuting Attorney and Police
Department desires to enter into Joint Powers Agreements with the State of Minnesota, Department
of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the
State’s criminal justice data communications network for which the City is eligible. The Joint Powers
Agreements further provide the City with the ability to add, modify and delete connectivity, systems
and tools over the five year life of the agreement and obligates the City to pay the costs for the
network connection.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood, Minnesota as
follows:
1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota
acting through its Department of Public Safety, Bureau of Criminal Apprehension and the City of
Maplewood on behalf of its Prosecuting Attorney and Police Department, are hereby approved.
Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it.
2. That Lieutenant Kerry Crotty or her successor, is designated the Authorized Representative for
the Police Department. The Authorized Representative is also authorized to sign any subsequent
amendment or agreement that may be required by the State of Minnesota to maintain the City’s
connection to the systems and tools offered by the State.
To assist the Authorized Representative with the administration of the agreement, Lieutenant
Michael Shortreed is appointed as the Authorized Representative’s designee.
3. That the Maplewood City Attorney, Hugh Alan Kantrud, or his successor, is designated the
Authorized Representative for the Prosecuting Attorney. The Authorized Representative is also
authorized to sign any subsequent amendment or agreement that may be required by the State of
Minnesota to maintain the City’s connection to the systems and tools offered by the State.
To assist the Authorized Representative with the administration of the agreement, Jolene Lewis, the
City Prosecution Administrator is appointed as the Authorized Representative’s designee.
4. That Will Rossbach, the Mayor for the City of Maplewood, and James W. Antonen, the City
Manager, are authorized to sign the State of Minnesota Joint Powers Agreements.
Passed and Adopted by the Council on this 29th day of April, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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9. Approval for Police Department to Purchase Toughbook Computers
Councilmember Juenemann moved to authorize the purchase of 20 Panasonic Toughbook
computers from TKK Electronics at a total cost of $70,000 plus tax.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Approval of Resolution Reducing Retainage on Existing Construction Contract,
Western Hills Area Street Improvements, City Project 10-14
Councilmember Juenemann moved to approve the Resolution directing the City Engineer to reduce
retainage on the existing construction contract for City Project 10-14 to 0.1%.
RESOLUTION 13-4-900
DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
PROJECT 10-14
WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement
Project 10-14, Western Hills Area Street Improvements, and has let a construction contract pursuant
to Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, T.A. Schifsky and Sons, Inc., has requested, by written notice, a
reduction in contract retainage,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the retainage within the construction contract is hereby authorized to be reduced,
at the discretion of the City Engineer, from 1% to 0.1%.
Adopted by the council on this 29th day of April, 2013
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval of Resolution Directing Modification of Existing Construction Contract,
Change Order 1, TH 36/English Street Interchange Improvements, City Project 09-08
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 1, for the Highway 36/English Street Interchange
Improvements, City Project 09-08.
RESOLUTION 13-4-901
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-08, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 09-08, Highway 36/English Street Interchange Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated
as Improvement Project 09-08, Change Order No. 1.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor and City Engineer are hereby authorized and directed to modify the existing contract
by executing said Change Order No. 1 which is an increase of $47,338.37.
The revised contract amount is $16,624,523.79.
Adopted by the Maplewood City Council on this 29th day of April 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
12. Approval to Enter into Contract for the Installation of Water Services, Rice Street
Improvements, Project 11-28
Councilmember Juenemann moved to authorize the Public Works Director to enter into a contract
for the installation of three water services to the properties of 1986, 2000, and 2020 Rice Street.
Further, authorize the Public Works Director to reimburse the City of Roseville for costs association
with the extension of a water service to the property at 1820Rice Street. The total estimated cost for
these four connections is $80,000 which will eventually be reimbursed by the property owners.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
13. Resolution Accepting Donation to the Human Relations Commission from the Wells
Fargo Foundation
Citizen Services Director/City Clerk Guilfoile gave the staff report.
Councilmember Juenemann moved to approve the Resolution accepting the donation of $285 from
Wells Fargo Foundation to be allocated to the Human Rights Commission for prizes to be awarded
for the Student Art Contest.
RESOLUTION 13-4-902
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Human Rights Commission has received a
donation of $285.00 for the purposes of awarding prize amounts to winning participants for their
Student Art Contest.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City
of Maplewood Human Rights Commission to accept this donation.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
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None
I. UNFINISHED BUSINESS
1. Approve Purchase Agreement with Ramsey County Regional Rail Authority for Sale of
Bruce Vento Railroad Right of Way from Bean Avenue to North of Interstate 694.
City Attorney Kantrud gave the staff report. Assistant City Manager Ahl answered questions of the
council.
Councilmember Cardinal moved to approve the Purchase Agreement for the sale of the property
contemplated to the Ramsey County Regional Rail Authority.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
J. NEW BUSINESS
1. Approval of New On-Sale Intoxicating Liquor Manager for Champps of Maplewood
Citizen Services Director/City Clerk Guilfoile gave the staff report. Wesley Kenton Isaacs addressed
and answered questions of the council. Acting Chief Kvam answered additional questions of the
council.
Councilmember Koppen moved to approve Wesley Kenton Isaacs as the on-sale intoxicating liquor
license manager for Champps of Maplewood.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. 3M Company Environmental Assessment Worksheet – Consideration of a Finding of
No Negative Environmental Impact for a Proposed Research and Development
Building at 3M Center
Sherri Buss, Senior Planner with TKDA gave the report. Roger Spinner, Project Engineer with 3M
Company addressed and answered questions of the council.
Councilmember Cardinal moved to approve the Resolution Approving the Findings of Fact,
Conclusions and Record of Decision for the 3M Company Research and Development Building
Environmental Assessments Worksheet. This approval makes the determination that there is no
significant environmental impact and no need for 3M Company to conduct an environmental impact
statement for this building construction project.
RESOLUTION 13-4-903
Resolution Approving the Findings of Fact, Conclusions and Record of Decision for the 3M
Research and Development Building Environmental Assessment Worksheet (EAW)
WHEREAS, 3M Company, located at 3M Center in the City of Maplewood, is proposing to
construct a new Research and Development Building on its corporate campus, and
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WHEREAS, the proposed project required completion of an Environmental Assessment
Worksheet (EAW) that meets the requirement of Minnesota Rules Chapter 4410, Sections
4410.1000 through 4410.1700; and
WHEREAS, Minnesota Rules 4410.4300, Subpart 14 specifies that the local governmental
unit shall serve as the Responsible Governmental Unit (RGU) for construction of new industrial and
commercial facilities proposed within its boundaries that exceed the minimum threshold for
environmental review; and
WHEREAS, the City Council approved a Resolution on November 15, 2012 that authorized
the City to act as the RGU for the 3M Research and Development Building EAW, and the EAW was
prepared to meet the requirements of Minnesota Rules Chapter 4410 and reviewed by the City’s
Planning Commission and Environment and Natural Resources Commission; and
WHEREAS, the notice of the EAW availability was published in the EQB Monitor on March 4,
2013, and the 30-day review and comment period began on March 4 and ended on April 3, 2013;
and
WHEREAS, the City held a public hearing on the EAW at a publicly-noticed Planning
Commission meeting on March 19, 2013; and
WHEREAS, based on the information contained in the 3M Research and Development
Building EAW and the comments received on the EAW from the reviewing agencies and the public,
the Findings of Fact include:
The type and extent of environmental effects are not significant;
No cumulative potential effects of related or anticipated future projects exist that would pose
significant environmental effects.
The anticipated environmental effects are subject to mitigation as required by ongoing regulatory
authorities.
The extent of environmental effects can be anticipated and controlled through the proposed
mitigation actions and the permit requirements; and
WHEREAS, no regulatory reviewing agencies indicated a need for an EIS; and
WHEREAS, based on criteria in Minnesota Rule 4410.1770 the project does not have
significant environmental effects;
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the EAW for the project is adequate and
it should and hereby does declare a negative need for an Environmental Impact Statement for the
3M Research and Development Building.
BE IT FURTHER RESOLVED that the Maplewood City Council approves the distribution of
the Notice of Decision documenting this decision.
Adopted by the Maplewood City Council this 29th day of April, 2013.
Seconded by Councilmember Koppen Ayes – All
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The motion passed.
3. Approval of Shared Services of Joint Powers Agreement with the City of Lake Elmo for
Inspection Services
Public Works Director/City Engineer Thompson gave the staff report.
Councilmember Juenemann moved to approve the Joint Powers Agreement with the City of Lake
Elmo for shared services and authorize the Mayor and City Manager to execute said agreement.
Furthermore, minor adjustments to the agreement, if needed prior to obtaining signatures, are
hereby authorized to be made by the City Attorney.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Meeting of Economic Development Authority
Moved to agenda section M Council Presentations.
K. AWARD OF BIDS
1. Approval to Receive Quotes and Award Construction Contract – Police Department
Expansion Phase 2
Assistant City Manager gave the staff report.
Councilmember Koppen moved to award the low bid of $359,000 for Police Department Expansion
Phase 2 to Weber, Inc.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. East Metro Public Safety Training Center, City Project 09-09
a. Resolution Receiving Bids and Awarding of Contract for Burn Equipment Supplier
b. Resolution Authorizing Payment to the City of Oakdale for Purchasing Reclaimed
Base Material
Public Works Director/City Engineer Thompson gave the staff report.
Councilmember Juenemann moved to approve the Resolutions for the East Metro Public Safety
Training Center, City Project 09-09, Receiving Bids and Awarding the Contract to Kidde Fire
Trainers for Supplying the Gas Fired Burn Equipment in the amount of $531,587.
RESOLUTION 13-4-904
RECEIVING BIDS AND AWARDING CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the bid of Kidde Fire Trainers in the amount of $531,587.00, is the lowest
responsible bid for supplying and delivering the gas-fired burn equipment for the East Metro Public
Packet Page Number 14 of 140
April 29, 2013
City Council Meeting Minutes 14
Safety Training Center: Bid Package 5 – City Project 09-09, and the mayor and clerk are hereby
authorized and directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to implement the
financing plan for the project as previously approved by council.
Adopted by the council on this 29th day of April, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Councilmember Koppen moved to approve the Resolution Authorizing Payment to the City of
Oakdale for Purchasing Reclaimed Base Material in the amount of up to $25,120.
RESOLUTION 13-4-905
AUTHORIZATION FOR PAYMENT TO THE CITY OF OAKDALE FOR
RECLAIMED BASE MATERIAL
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the City of Maplewood will reimburse the City of Oakdale for the costs of
delivering reclaimed base material to the East Metro Public Safety Training Center in the amount of
up to $25,120.00, and the Mayor and Clerk are hereby authorized and directed to make payments
as necessary to the City of Oakdale on behalf of the city.
The Finance Director is hereby authorized to make the financial transfers necessary to implement
the financing plan for the project as previously approved by council.
Adopted by the council on this 29th day of April, 2013.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
L. VISITOR PRESENTATIONS
M. ADMINISTRATIVE PRESENTATIONS
None
N. COUNCIL PRESENTATIONS
Mayor Rossbach recessed the City Council Meeting and called to order the Economic Development
Authority Meeting.
Mayor Rossbach called the meeting of the City Council back to order.
1. Annual Performance Evaluation of City Manager James Antonen
a. Declaration of Intent to Close Meeting (Minn. Stat. §13D.05)
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April 29, 2013
City Council Meeting Minutes 15
Councilmember Cardinal moved to close the meeting and use the review forms provided to review
Mr. Antonen’s performance, and then summarize conclusions at the next open meeting.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Mayor Rossbach reopened the meeting of the City Council.
Mayor Rossbach gave a brief overview of the discussion held.
2. Government Cable Channels
Councilmember Cardinal informed residents that when subscribing to the free Government Channel
through Comcast, there is a scrambler fee the subscriber will need to pay for.
3. Maplewood Community Center Membership
Councilmember Cardinal received a call from an individual regarding recipients of public assistance
getting free membership to the Maplewood Community Center possible through Ramsey County;
and he wanted to know why they would get free membership when he has to pay for his
membership. City Manager Antonen will look into this and report back to the council.
4. Maplewood Police Retirement
Councilmember Cardinal informed residents that Police Officer John Frazer retired today from the
Maplewood Police Department. Officer Frazer served from January 9, 1989 through Monday, April
29, 2013.
5. Maplewood Mall
Councilmember Cardinal wanted to make the public aware of the rain gardens at Maplewood Mall
and how significant they are. He also informed them of the 7x8 foot wall mural that tracks how rain
water is absorbed through the lakes that is posted in the mall.
6. Senior Wellness Expo
Councilmember Juenemann informed residents that the Senior Wellness Expo at the Maplewood
Community Center will be held on Thursday, May 16th from 10:00 a.m. to 2:00 p.m.
7. Remembrance of Sgt. Joe Bergeron
Councilmember Juenemann reminded residents that May 1st is the third anniversary of the very
unfortunate murder of Sergeant Joe Bergeron from the Maplewood Police Department. She asked
that everyone take a moment to remember Sergeant Bergeron for his service to the City and his
family for making the ultimate sacrifice by allowing him to be with us for the 26 years he was as a
Maplewood Police Officer.
O. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 10:21 p.m.
Packet Page Number 16 of 140
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manger
SUBJECT: Resolution of Appreciation for Joe Boeser, Planning
Commissioner
DATE: May 6, 2013
INTRODUCTION
Joe Boeser has served on the planning commission since July 9, 2007, but has recently
resigned from the commission due to his move out of Maplewood. Joe continued to
serve until the city council appointed a new member to his seat on the commission.
The commission is very grateful that Joe continued to serve and provide his expertise in
the interim until the council appointed a new member to fill his position.
COMMISSION ACTION
On March 19, 2013, the planning commission recommended approval of the attached
resolution of appreciation for Mr. Boeser.
RECOMMENDATION
Adopt the resolution of appreciation for Joe Boeser, planning commissioner.
P:Planning Commission\Resolution of Appreciation for Joe Boeser CC Report 2013 te
Attachment:
Resolution of Appreciation for Joe Boeser
Agenda Item F1
Packet Page Number 17 of 140
JOINT RESOLUTION OF APPRECIATION
WHEREAS, Joe Boeser has been a member of the Planning Commission since
July 9, 2007 and has served faithfully in that capacity; and
WHEREAS, Joe has freely given of his time and energy, without compensation,
for the betterment of the City of Maplewood; and
WHEREAS, the planning commission has appreciated the experience, insights
and good judgment Joe has provided; and
WHEREAS, Joe has shown sincere dedication to his duties and has consistently
contributed his leadership, time and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Joe Boeser is hereby extended our
gratitude and appreciation for his dedicated service.
Passed by the Maplewood
City Council on ___________, 2013
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Planning Commission
On March 19, 2013
____________________________________
Lorraine Fischer, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Packet Page Number 18 of 140
Agenda Item F2
Agenda Report
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: May 7, 2013
SUBJECT: Commission Appointments
a. Heritage Preservation Commission
b. Human Rights Commission
INTRODUCTION/SUMMARY
There are currently four openings within the city’s commissions. The Heritage Preservation
Commission has three openings and the Human Rights Commission has one opening. These
openings are due to terms expiring and resignations. The City has advertised and accepted
applications from interested individuals. The City Council then interviewed the candidates for
these commissions and filled out ballots during the Workshop prior to this meeting and during
the April 29th workshop, which staff has tallied.
RECOMMENDATION
Staff recommends the City Council approve the attached resolution to appoint candidates to the
commissions indicated.
Heritage Preservation Commission
- Richard Currie, term expires April 30, 2016
- Robert Creager, term expires April 30, 2016
Human Rights Commission
- ____________, term expires May 1, 2016
- ____________, term expires May 1, 2016
Attachments:
1. Resolution for Appointment
Packet Page Number 19 of 140
Attachment 1
RESOLUTION NO. ______
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Heritage Preservation Commission
- Richard Currie, term expires April 30, 2016
- Robert Creager, term expires April 30, 2016
Human Rights Commission
- ____________, term expires May 1, 2016
- ____________, term expires May 1, 2016
Packet Page Number 20 of 140
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Director of Public Works / City Engineer
SUBJECT: Approval of Resolution Recognizing National Public Works Week: May 19-
25, 2013
DATE: May 6, 2013
INTRODUCTION
The council will consider adopting a resolution recognizing National Public Works Week: May 19-25,
2013.
BACKGROUND / DISCUSSION
This is an opportunity to recognize the importance public works plays in the daily lives of residents.
Whether plowing snow, maintaining roads, ensuring the sewer systems are flowing, prepping park
fields, engineering new streets & utilities, or responding to public concerns… each is a key component
in providing quality services to the residents of Maplewood.
At times many of these important tasks are taken for granted. This is an opportunity to recognize public
works and its vital contributions to improving quality of life both nationally and within Maplewood. I
would also like to recognize the City of Maplewood’s Public Works staff for its dedication in enhancing
the health, safety, and quality of life for all of our residents.
The dedicated group of Maplewood public works servants is as follows:
NAME YEARS OF SERVICE
ADAMS, DAVE 5
AICHELE, CRAIG 15
BRINK, TROY 12
BUCKLEY, BRENT 7
BURLINGAME, NATE 6
CORTESI, LU 1
DEBILZAN, TOM 14
DUCHARME, JOHN 24
EDGE, DOUG 19
ENGSTROM, ANDY 10
HAAG, MARK 13
HAMRE, MILES 2
HAYS, TAMARA 2
HINNENKAMP, GARY 20
JAROSCH, JON 8
JONES, DON 14
KNUTSON, LOIS 9
KREGER, JASON 6
LINDBLOM, RANDY 25
Agenda Item F3
Packet Page Number 21 of 140
LOVE, STEVE 5
MEISSNER, BRENT 5
NAGEL, BRYAN 25
NAUGHTON, JOHN 12
NORDQUIST, RICHARD 19
ORE, JORDAN 2
OSWALD, ERICK 26
PRIEM, STEVEN 17
RUIZ, RICARDO 2
RUNNING, BOB 8
SCHULTZ, SCOTT 15
TEVLIN, TODD 12
WILBER, JEFF 1
WOEHRLE, MATT 8
RECOMMENDATION
It is recommended that the city council adopt the attached Resolution Recognizing National Public
Works Week: May 19-25.
Attachments:
1. Resolution
Agenda Item F3
Packet Page Number 22 of 140
CITY OF MAPLEWOOD
PROCLAMATION
PUBLIC WORKS WEEK
May 19 through May 25, 2013
WHEREAS, public works services provided in our community are an integral part of our citizens’
everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of
public works systems and programs such as water, sewers, streets and highways, traffic safety and water quality;
and
WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and
services; and
WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and
construction, is vitally dependent upon the efforts and skills of all public works professionals; and
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby proclaim the week of May
19 through May 25, 2013 as Public Works Week and encourages all citizens and civic organizations to acquaint
themselves with the various aspects of public works service delivery and to recognize the contributions made by
public works professionals every day to our health, safety, comfort, and quality of life.
CITY OF MAPLEWOOD
CITY COUNCIL
By: __________________________
Its Mayor
Attest: ________________________
Its Clerk
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CERTIFICATION
I, ____________, Clerk of the City of Maplewood, Minnesota, do hereby certify that the
foregoing resolution was duly passed and adopted by the City Council of the City of Maplewood, Minnesota, in a
regular meeting thereof assembled this 13th day of May, 2013.
_____________________________
__________________, City Clerk
Agenda Item F3
Attachment 1
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THIS PAGE IS INTENTIONALLY LEFT BLANK
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S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -4-26 and 5-3.xlsx
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
489,235.88$ Checks # 89791 thru # 89830
dated 04/30/13
221,892.71$ Disbursements via debits to checking account
dated 04/22/13 thru 04/26/13
304,460.91$ Checks # 89834 thru # 89879
dated 04/26/13 thru 05/07/13
430,941.59$ Disbursements via debits to checking account
dated 04/29/13 thru 05/03/13
1,446,531.09$ Total Accounts Payable
506,268.60$ Payroll Checks and Direct Deposits dated 04/26/13
1,349.32$ Payroll Deduction check # 9989302 thru # 9989304
dated 04/26/13
507,617.92$ Total Payroll
1,954,149.01$ GRAND TOTAL
as
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
May 13, 2013
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 25 of 140
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -4-26 and 5-3.xlsx
Check Description Amount
89791 00111 PATROL HOURS 4-8 THRU 4-19 1,400.00
89792 05114 PROJ 12-13 PROF SRVS 03/02 - 03/29 2,977.55
89793 05028 CITY HALL SOLAR SYSTEM LEASE-APRIL 397.00
05028 MCC SOLAR SYSTEM LEASE - APRIL 369.00
89794 04206 ATTORNEY SRVS FEES/RENT - MAY 15,433.33
89795 02728 PROJ 08-13 PROF SRVS THRU 11/30/12 10,461.49
89796 00985 WASTEWATER - MAY 217,290.63
89797 04316 AUTO PAWN SYSTEM - MARCH 639.90
89798 01085 MONTHLY PREMIUM - MAY 2,998.20
89799 01546 T-SHIRTS 710.00
89800 01798 CONTRACT GASOLINE - APRIL 17,859.54
01798 SCAVAGE DIESEL TANK 446.50
01798 CHECK/INSPECTION DIESEL TANK 167.00
89801 00412 TRAINING JAN-NOV LEADERSHIP GROUP 600.00
89802 00472 CONSULTING FEES 4/8 - 4/19 1,250.00
89803 04064 SECURITY OFFICER FOR MCC APRIL 20 245.00
89804 02929 LTC MONTHLY PREMIUM - MAY 366.84
89805 00644 MONTHLY PREMIUM - MAY 12,373.74
89806 03597 REIMB FOR MILEAGE 3/14 - 4/10 13.84
89807 05202 PAR TAGS ENGRAVED & VELCROD 649.00
89808 04239 MAINT AGREEMENT IN-CAR VIDEO SYS 8,075.00
04239 MAINT AGREEMENT IN-CAR VIDEO SYS 1,500.00
04239 MAINT AGREE INTERVIEW RM VIDEO 1,125.00
89809 04329 REPLACEMENT PARTS - SNOWPLOWS 182.96
89810 02215 SECURITY OFFICER FOR MCC APRIL 13 157.50
89811 00942 JANITORIAL SERVICES - APRIL 6,578.16
89812 03818 MONTHLY PREMIUM - MAY 155,884.02
89813 01088 PROJ 09-09 INVESTIGATION CLEANUP 62.50
89814 01088 CERTIFICATION FEE - JORDAN ORE 45.00
89815 01089 QTR UNEMPLOYMENT - 1ST QTR 3,089.08
89816 01175 MONTHLY UTILITIES - MARCH 2,942.45
01175 FIBER OPTIC ACCESS CHG - APRIL 1,068.75
89817 00001 REFUND R VANDERZEE REC 6772/6775 158.00
89818 00001 REFUND K SANDBERG SWIM LESSONS 146.00
89819 00001 REFUND K NIKULA SOCCER 65.00
89820 00001 REFUND EWALD HP PMT 60.00
89821 02043 REPAIR GARAGE DOOR #1 PW 7,371.72
89822 00264 REIMB FOR FOOD POLICE CHIEF PANEL 29.97
89823 01418 CONCESSIONS 217.88
01418 PROGRAM SUPPLIES 117.24
01418 CONCESSIONS 116.66
01418 EGG HUNT SUPPLIES & GYM SUPPLIES 110.61
89824 03879 EMS FEES - MAY 738.67
89825 00006 REFUND M CARROLL MEMBERSHIP 285.70
89826 01511 TRAINING (BELDE)285.00
89827 01836 PRINTING FOR MISC MCC PROJECTS 2,590.76
01836 PRINTING FOR MISC MCC PROJECTS 1,952.29
89828 05199 BALANCE APRIL 13 PERFORMANCE MCC 570.00
89829 01578 ICE MELT FOR PARKS DEPT 1,063.51
89830 00529 LTD PLAN 4043120-2 - MAY 3,451.91
00529 STD PLAN 4043120-1 - MAY 2,545.98
489,235.88
40 Checks in this report.
04/30/2013 ST PAUL, CITY OF
04/30/2013 SWANEE'S MUSIC INC.
04/30/2013 SILVER SNEAKERS
04/30/2013 ST PAUL POLICE DEPT - PDI
04/30/2013 ST PAUL, CITY OF
04/30/2013 T R F SUPPLY CO.
04/30/2013 UNION SECURITY INSURANCE CO
04/30/2013 UNION SECURITY INSURANCE CO
04/30/2013 SAM'S CLUB DIRECT
04/30/2013 SAM'S CLUB DIRECT
04/30/2013 SANSIO
04/30/2013 TERRIE RAMEAUX
04/30/2013 SAM'S CLUB DIRECT
04/30/2013 SAM'S CLUB DIRECT
04/30/2013 ONE TIME VENDOR
04/30/2013 ONE TIME VENDOR
04/30/2013 OVERHEAD DOOR COMPANY
04/30/2013 CITY OF NORTH ST PAUL
04/30/2013 ONE TIME VENDOR
04/30/2013 ONE TIME VENDOR
04/30/2013 MN POLLUTION CONTROL AGENCY
04/30/2013 MN UC FUND
04/30/2013 CITY OF NORTH ST PAUL
04/30/2013 MARSDEN BLDG MAINTENANCE CO
04/30/2013 MEDICA
04/30/2013 MN POLLUTION CONTROL AGENCY
04/30/2013 L3 COM MOBILE-VISION, INC.
04/30/2013 LITTLE FALLS MACHINE, INC.
04/30/2013 JASON MARINO
04/30/2013 INDUSTRIAL ENGRAVING INC.
04/30/2013 L3 COM MOBILE-VISION, INC.
04/30/2013 L3 COM MOBILE-VISION, INC.
04/30/2013 GLTC PREMIUM PAYMENTS
04/30/2013 HEALTHPARTNERS
04/30/2013 MARY JO HOFMEISTER
04/30/2013 DONALD SALVERDA & ASSOCIATES
04/30/2013 MICHAEL A ERICSON
04/30/2013 DEREK FRITZE
04/30/2013 YOCUM OIL CO.
04/30/2013 YOCUM OIL CO.
04/30/2013 YOCUM OIL CO.
04/30/2013 CITY OF MINNEAPOLIS RECEIVABLES
04/30/2013 MN LIFE INSURANCE
04/30/2013 SUBURBAN SPORTSWEAR
04/30/2013 KIMLEY-HORN & ASSOCIATES INC
04/30/2013 METROPOLITAN COUNCIL
04/30/2013 BOLTON & MENK, INC.
04/30/2013 ENERGY ALTERNATIVES SOLAR, LLC
04/30/2013 ENERGY ALTERNATIVES SOLAR, LLC
Check Register
City of Maplewood
04/26/2013
Date Vendor
04/30/2013 ANIMAL CONTROL SERVICES
04/30/2013 H A KANTRUD
Packet Page Number 26 of 140
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Settlement
Date Payee Description Amount
4/22/2013 MN State Treasurer Drivers License/Deputy Registrar 10,711.16
4/23/2013 MN State Treasurer Drivers License/Deputy Registrar 38,193.92
4/23/2013 MN Dept of Revenue Fuel Tax 743.57
4/24/2013 MN State Treasurer Drivers License/Deputy Registrar 17,372.65
4/25/2013 MN State Treasurer Drivers License/Deputy Registrar 31,559.40
4/26/2013 MN State Treasurer Drivers License/Deputy Registrar 26,517.98
4/26/2013 MN Dept of Natural Resources DNR electronic licenses 562.50
4/26/2013 US Bank VISA One Card*Purchasing card items 60,116.79
4/26/2013 Optum Health DCRP & Flex plan payments 2,397.99
4/26/2013 ICMA (Vantagepointe)Deferred Compensation 3,985.75
4/26/2013 ING - State Plan Deferred Compensation 29,731.00
TOTAL 221,892.71
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 27 of 140
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Transaction Date Posting Date Merchant Name Transaction Amount Name
03/17/2013 04/19/2013 BARRACOS ($24.50)DAVE ADAMS
04/11/2013 04/15/2013 GRAND VIEW LODGE & TENNIS $489.32 JAMES ANTONEN
04/05/2013 04/08/2013 HEJNY RENTAL INC $198.63 LONN BAKKE
04/09/2013 04/10/2013 CUB FOODS #1599 $65.46 LONN BAKKE
04/17/2013 04/18/2013 COMMUNITY PRINTING INC $38.66 LONN BAKKE
04/04/2013 04/08/2013 MINNESOTA GOVERNMENT F $15.00 GAYLE BAUMAN
04/08/2013 04/10/2013 OFFICE DEPOT #1090 $110.98 REGAN BEGGS
04/16/2013 04/18/2013 STREICHER'S MPLS $124.98 MARKESE BENJAMIN
04/05/2013 04/08/2013 RAY ALLEN WEBSITE $449.85 BRIAN BIERDEMAN
04/10/2013 04/11/2013 TPC*GOPHER $337.05 NEIL BRENEMAN
04/08/2013 04/10/2013 THE HOME DEPOT 2801 $64.15 TROY BRINK
04/18/2013 04/19/2013 UNITED RENTALS $152.28 TROY BRINK
04/08/2013 04/10/2013 TOKYO GRILL $119.34 SARAH BURLINGAME
04/10/2013 04/11/2013 EMERGENCY AUTOMOTIVE $37.80 JOHN CAPISTRANT
04/06/2013 04/08/2013 UNIFORMS UNLIMITED INC.$93.82 JOHN CARNES
04/16/2013 04/18/2013 UNIFORMS UNLIMITED INC.$149.23 JOHN CARNES
04/08/2013 04/09/2013 HENRIKSEN ACE HARDWARE $6.96 SCOTT CHRISTENSON
04/09/2013 04/10/2013 VIKING ELECTRIC-CREDIT DE $80.53 SCOTT CHRISTENSON
04/11/2013 04/15/2013 THE HOME DEPOT 2801 $15.99 SCOTT CHRISTENSON
04/12/2013 04/15/2013 THE HOME DEPOT 2801 $2.65 SCOTT CHRISTENSON
04/16/2013 04/18/2013 THE HOME DEPOT 2801 $64.41 SCOTT CHRISTENSON
04/17/2013 04/19/2013 THE HOME DEPOT 2801 ($31.54)SCOTT CHRISTENSON
04/17/2013 04/19/2013 THE HOME DEPOT 2801 $524.09 SCOTT CHRISTENSON
04/05/2013 04/08/2013 FRATTALLONES WOODBURY AC $1.93 CHARLES DEAVER
04/05/2013 04/08/2013 TARGET 00006940 $12.79 CHARLES DEAVER
04/06/2013 04/08/2013 MENARDS 3022 $16.05 CHARLES DEAVER
04/10/2013 04/11/2013 FRATTALLONES WOODBURY AC $4.22 CHARLES DEAVER
04/11/2013 04/12/2013 G&K SERVICES 182 $97.66 CHARLES DEAVER
04/16/2013 04/18/2013 THE HOME DEPOT 2801 $21.39 CHARLES DEAVER
04/17/2013 04/18/2013 DALCO ENTERPRISES, INC $23.84 CHARLES DEAVER
04/17/2013 04/19/2013 THE HOME DEPOT 2810 $28.72 CHARLES DEAVER
04/10/2013 04/12/2013 OFFICE MAX $49.12 RICHARD DOBLAR
04/03/2013 04/09/2013 WW GRAINGER ($72.88)TOM DOUGLASS
04/10/2013 04/11/2013 STATE SUPPLY $343.23 TOM DOUGLASS
04/12/2013 04/15/2013 HENRIKSEN ACE HARDWARE $1.82 TOM DOUGLASS
04/12/2013 04/15/2013 COMMERCIAL POOL & SPA SUP $305.29 TOM DOUGLASS
04/15/2013 04/17/2013 WHITE BEAR LOCKSMITH $535.00 TOM DOUGLASS
04/16/2013 04/18/2013 MED FIT SYSTEMS INC $100.00 TOM DOUGLASS
04/16/2013 04/18/2013 MED FIT SYSTEMS INC $2.95 TOM DOUGLASS
04/16/2013 04/18/2013 COMMERCIAL POOL & SPA SUP $267.80 TOM DOUGLASS
04/17/2013 04/18/2013 STATE SUPPLY $181.14 TOM DOUGLASS
04/17/2013 04/18/2013 ALL POOLSIDE SERVICES $406.38 TOM DOUGLASS
04/17/2013 04/19/2013 THE HOME DEPOT 2801 $116.27 TOM DOUGLASS
04/17/2013 04/19/2013 WW GRAINGER $60.03 TOM DOUGLASS
04/18/2013 04/19/2013 MINNESOTA ELEVATOR INC $559.70 TOM DOUGLASS
04/18/2013 04/19/2013 METROPOLITAN MECHANICAL $1,802.66 TOM DOUGLASS
04/05/2013 04/08/2013 RAVEN CONCEALMENT SYSTEMS $117.96 MICHAEL DUGAS
04/11/2013 04/12/2013 LCEO LLC $235.00 MICHAEL DUGAS
04/11/2013 04/12/2013 MIRACOMM R-MAPS 888 22468 $99.00 MICHAEL DUGAS
04/17/2013 04/19/2013 TACTICAL COMMAND INDUSTRI $124.63 MICHAEL DUGAS
04/05/2013 04/08/2013 BEST BUY MHT 00000109 $53.55 THOMAS EKSTRAND
04/05/2013 04/08/2013 HIGHWAY TECHNOLOGIES #229 $67.86 ANDREW ENGSTROM
04/06/2013 04/09/2013 MIKES LP GAS INC $17.00 PAUL E EVERSON
04/08/2013 04/10/2013 THE HOME DEPOT 2801 $9.26 PAUL E EVERSON
04/16/2013 04/17/2013 KNOWLAN'S MARKET #2 $8.55 PAUL E EVERSON
04/05/2013 04/08/2013 WM EZPAY $1,052.52 LARRY FARR
04/05/2013 04/08/2013 WM EZPAY $454.68 LARRY FARR
04/05/2013 04/08/2013 WM EZPAY $224.00 LARRY FARR
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04/09/2013 04/09/2013 ULINE *SHIP SUPPLIES $1,351.49 LARRY FARR
04/10/2013 04/11/2013 CINTAS 470 $287.10 LARRY FARR
04/11/2013 04/12/2013 A & K EQUIPMENT CO $5,000.00 LARRY FARR
04/11/2013 04/12/2013 A & K EQUIPMENT CO $726.38 LARRY FARR
04/11/2013 04/12/2013 G&K SERVICES 182 $352.32 LARRY FARR
04/11/2013 04/12/2013 G&K SERVICES 182 $647.20 LARRY FARR
04/11/2013 04/12/2013 SQ *CHRIS MASTELL TRAILER $675.00 LARRY FARR
04/11/2013 04/12/2013 CINTAS 470 $26.78 LARRY FARR
04/11/2013 04/12/2013 CINTAS 470 $62.85 LARRY FARR
04/11/2013 04/12/2013 CINTAS 470 $110.22 LARRY FARR
04/13/2013 04/15/2013 ULINE *SHIP SUPPLIES $669.01 LARRY FARR
04/14/2013 04/16/2013 WM EZPAY $496.02 LARRY FARR
04/16/2013 04/18/2013 THE HOME DEPOT 2801 $872.10 LARRY FARR
04/17/2013 04/18/2013 CINTAS 470 $287.10 LARRY FARR
04/18/2013 04/19/2013 CINTAS 470 $89.20 LARRY FARR
04/06/2013 04/08/2013 VZWRLSS*APOCC VISB $798.80 MYCHAL FOWLDS
04/08/2013 04/10/2013 OFFICE MAX $63.38 MYCHAL FOWLDS
04/11/2013 04/12/2013 MOBILE VISION $4,223.66 MYCHAL FOWLDS
04/11/2013 04/12/2013 CABLING SERVICES $223.10 MYCHAL FOWLDS
04/11/2013 04/15/2013 METRO SALES INC $378.34 MYCHAL FOWLDS
04/11/2013 04/15/2013 PAYFLOW/PAYPAL $143.65 MYCHAL FOWLDS
04/11/2013 04/15/2013 THE PERCS INDEX $513.42 MYCHAL FOWLDS
04/12/2013 04/15/2013 TOSHIBA BUSINESS SOLUTION $938.11 MYCHAL FOWLDS
04/12/2013 04/15/2013 TOSHIBA BUSINESS SOLUTION $63.69 MYCHAL FOWLDS
04/12/2013 04/15/2013 TOSHIBA BUSINESS SOLUTION $253.87 MYCHAL FOWLDS
04/14/2013 04/15/2013 IDU*INSIGHT PUBLIC SEC $4.18 NICK FRANZEN
04/14/2013 04/15/2013 IDU*INSIGHT PUBLIC SEC $261.71 NICK FRANZEN
04/14/2013 04/15/2013 IDU*INSIGHT PUBLIC SEC $1,059.29 NICK FRANZEN
04/16/2013 04/17/2013 IDU*INSIGHT PUBLIC SEC $178.73 NICK FRANZEN
04/09/2013 04/11/2013 FORESTRY SUPPLIERS $98.59 CAROLE GERNES
04/09/2013 04/10/2013 INTERNATIONAL ASSOC $75.00 CLARENCE GERVAIS
04/10/2013 04/12/2013 OFFICE DEPOT #1079 $22.67 JEAN GLASS
04/10/2013 04/12/2013 OFFICE DEPOT #1090 $51.44 JEAN GLASS
04/16/2013 04/18/2013 OFFICE DEPOT #1090 $133.83 JEAN GLASS
04/07/2013 04/08/2013 VZWRLSS*APOCC VISN $107.45 KAREN GUILFOILE
04/05/2013 04/08/2013 KEEPRS INC 2 $20.00 TIMOTHY HAWKINSON JR.
04/05/2013 04/08/2013 KEEPRS INC 2 $180.00 TIMOTHY HAWKINSON JR.
04/08/2013 04/09/2013 LA POLICE GEAR INC $161.45 TIMOTHY HAWKINSON JR.
04/12/2013 04/15/2013 PAYPAL *REDLINEOPTI $62.99 TIMOTHY HAWKINSON JR.
04/16/2013 04/17/2013 LA POLICE GEAR INC ($147.24)TIMOTHY HAWKINSON JR.
04/15/2013 04/16/2013 HENRIKSEN ACE HARDWARE $26.31 TAMARA HAYS
04/16/2013 04/17/2013 MENARDS 3022 $73.29 TAMARA HAYS
04/17/2013 04/18/2013 MENARDS 3022 ($53.92)TAMARA HAYS
04/17/2013 04/18/2013 MENARDS 3022 $25.62 TAMARA HAYS
04/04/2013 04/08/2013 TESSMAN COMPANY SAINT PAU $1,411.18 GARY HINNENKAMP
04/16/2013 04/17/2013 LTG POWER EQUIPMENT $132.42 GARY HINNENKAMP
04/16/2013 04/17/2013 FASTSIGNS OF MAPLEWOOD $106.60 RON HORWATH
04/10/2013 04/11/2013 USPS 26833800033400730 $18.36 ANN HUTCHINSON
04/10/2013 04/11/2013 NAS*AUDUBON MEMBERSHIP $50.00 ANN HUTCHINSON
04/12/2013 04/15/2013 BLUE RIBBON BAIT & TACKLE $22.43 ANN HUTCHINSON
04/15/2013 04/16/2013 KNOWLAN'S MARKET #2 $13.04 ANN HUTCHINSON
04/15/2013 04/16/2013 WALGREENS #3122 $11.77 ANN HUTCHINSON
04/15/2013 04/16/2013 TOSHIBA BUSINESS SOLUTION $471.13 ANN HUTCHINSON
04/05/2013 04/08/2013 DALCO ENTERPRISES, INC $748.17 DAVID JAHN
04/11/2013 04/12/2013 HENRIKSEN ACE HARDWARE $19.55 DAVID JAHN
04/16/2013 04/18/2013 THE HOME DEPOT 2801 $59.07 DAVID JAHN
04/17/2013 04/18/2013 HENRIKSEN ACE HARDWARE $11.77 DAVID JAHN
04/17/2013 04/18/2013 SQ *FAMILY CONNECTIONS CO $145.23 TOM KALKA
04/08/2013 04/09/2013 PIONEER PRESS SUBSCRIPTI $169.00 LOIS KNUTSON
Packet Page Number 29 of 140
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04/15/2013 04/16/2013 BEST BUY MHT 00000109 $131.73 DUWAYNE KONEWKO
04/05/2013 04/08/2013 MENARDS 3059 $17.42 JASON KREGER
04/15/2013 04/17/2013 UNIFORMS UNLIMITED INC.$4.54 NICHOLAS KREKELER
04/16/2013 04/18/2013 OFFICE MAX ($5.34)NICHOLAS KREKELER
04/16/2013 04/18/2013 OFFICE MAX $5.34 NICHOLAS KREKELER
04/04/2013 04/08/2013 STREICHER'S MO $331.29 DAVID KVAM
04/05/2013 04/08/2013 THOMSON WEST*TCD $303.40 DAVID KVAM
04/08/2013 04/09/2013 G & A COLORTECH INC $1,514.06 DAVID KVAM
04/11/2013 04/15/2013 UNIFORMS UNLIMITED INC.$75.24 DAVID KVAM
04/13/2013 04/15/2013 COMCAST CABLE COMM $41.00 DAVID KVAM
04/04/2013 04/08/2013 NIKE ALBERTVILLE FS 16 $69.99 TODD LANGNER
04/05/2013 04/08/2013 STREICHER'S MO ($170.99)JOHNNIE LU
04/04/2013 04/08/2013 THE HOME DEPOT 2801 $4.47 STEVE LUKIN
04/09/2013 04/11/2013 ASPEN MILLS INC.($7.00)STEVE LUKIN
04/12/2013 04/15/2013 MENARDS 3059 ($10.65)STEVE LUKIN
04/12/2013 04/15/2013 MENARDS 3059 $69.56 STEVE LUKIN
04/16/2013 04/17/2013 METRO FIRE $959.05 STEVE LUKIN
04/18/2013 04/19/2013 BEST BUY MHT 00000109 $89.86 STEVE LUKIN
04/18/2013 04/19/2013 EMERGENCY AUTOMOTIVE $376.03 STEVE LUKIN
04/05/2013 04/08/2013 THE SALVATION ARMY 11 $24.66 ALESIA METRY
04/09/2013 04/11/2013 BOUND TREE MEDICAL LLC $103.10 MICHAEL MONDOR
04/09/2013 04/11/2013 BOUND TREE MEDICAL LLC $781.18 MICHAEL MONDOR
04/10/2013 04/10/2013 ULINE *SHIP SUPPLIES $239.75 MICHAEL MONDOR
04/10/2013 04/10/2013 ULINE *SHIP SUPPLIES $151.69 MICHAEL MONDOR
04/10/2013 04/11/2013 N AMERICA RESCUE PRODUCT $153.89 MICHAEL MONDOR
04/10/2013 04/12/2013 BOUND TREE MEDICAL LLC $51.32 MICHAEL MONDOR
04/11/2013 04/15/2013 BOUND TREE MEDICAL LLC $81.00 MICHAEL MONDOR
04/16/2013 04/17/2013 EVEREST EMERGENCY VEHICL $35.09 MICHAEL MONDOR
04/16/2013 04/17/2013 STERICYCLE INC $233.14 MICHAEL MONDOR
04/05/2013 04/08/2013 FASTENAL COMPANY01 $248.18 JOHN NAUGHTON
04/15/2013 04/16/2013 MENARDS 3059 $1.42 JOHN NAUGHTON
04/17/2013 04/18/2013 MENARDS 3022 $11.74 JOHN NAUGHTON
04/10/2013 04/11/2013 USPS 26833895523402076 $12.45 MICHAEL NYE
04/10/2013 04/11/2013 MENARDS 3059 $57.80 ERICK OSWALD
04/05/2013 04/08/2013 OFFICE DEPOT #1090 $486.92 MARY KAY PALANK
04/08/2013 04/10/2013 OFFICE DEPOT #1090 $83.00 MARY KAY PALANK
04/12/2013 04/15/2013 OFFICE DEPOT #1090 $39.06 MARY KAY PALANK
04/12/2013 04/15/2013 FREEDOM 65 11010600 $125.00 ROBERT PETERSON
04/12/2013 04/15/2013 FREEDOM 65 11010600 $82.03 ROBERT PETERSON
04/05/2013 04/10/2013 SIRCHIE FINGER PRINT LABO $110.80 PHILIP F POWELL
04/06/2013 04/08/2013 ULINE *SHIP SUPPLIES $285.24 PHILIP F POWELL
04/09/2013 04/10/2013 EVIDENT INC $87.00 PHILIP F POWELL
04/10/2013 04/10/2013 AMAZON.COM $71.07 PHILIP F POWELL
04/15/2013 04/16/2013 PEAVEY CORP.$209.25 PHILIP F POWELL
04/05/2013 04/08/2013 AUTO PLUS NO ST PAUL 392 $102.28 STEVEN PRIEM
04/05/2013 04/08/2013 FORCE AMERICA DISTRIB LLC $361.67 STEVEN PRIEM
04/08/2013 04/09/2013 AUTO PLUS NO ST PAUL 392 $81.87 STEVEN PRIEM
04/08/2013 04/09/2013 BAUER BUILT TIRE 18 $457.15 STEVEN PRIEM
04/08/2013 04/09/2013 WESTSIDE EQUIPMENT COMPAN $305.00 STEVEN PRIEM
04/09/2013 04/10/2013 BOYER TRUCK PARTS ($1,277.08)STEVEN PRIEM
04/09/2013 04/10/2013 AUTO PLUS NO ST PAUL 392 $281.42 STEVEN PRIEM
04/09/2013 04/10/2013 POLAR CHEVROLET MAZDA $34.75 STEVEN PRIEM
04/10/2013 04/11/2013 ASPEN EQUIPMENT-BLOOMIN $57.33 STEVEN PRIEM
Packet Page Number 30 of 140
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04/10/2013 04/11/2013 AUTO PLUS NO ST PAUL 392 $91.20 STEVEN PRIEM
04/10/2013 04/11/2013 AUTO PLUS NO ST PAUL 392 $34.88 STEVEN PRIEM
04/11/2013 04/12/2013 EMERGENCY AUTOMOTIVE $291.02 STEVEN PRIEM
04/11/2013 04/12/2013 SIP*STATEINDUSTRIAL US $254.48 STEVEN PRIEM
04/11/2013 04/12/2013 BAUER BUILT TIRE 18 $125.83 STEVEN PRIEM
04/12/2013 04/15/2013 NORTHERN POWER PRODUCTS $172.74 STEVEN PRIEM
04/12/2013 04/15/2013 POLAR CHEVROLET MAZDA $109.49 STEVEN PRIEM
04/15/2013 04/16/2013 AUTO PLUS NO ST PAUL 392 $35.48 STEVEN PRIEM
04/16/2013 04/17/2013 FACTORY MTR PTS #1 $299.20 STEVEN PRIEM
04/16/2013 04/17/2013 TOUSLEY FORD $75.47 STEVEN PRIEM
04/17/2013 04/18/2013 BOYER TRUCK PARTS ($316.03)STEVEN PRIEM
04/17/2013 04/18/2013 ZARNOTH BRUSH WORKS INC $978.98 STEVEN PRIEM
04/17/2013 04/18/2013 AUTO PLUS NO ST PAUL 392 $14.98 STEVEN PRIEM
04/17/2013 04/19/2013 THE HOME DEPOT 2801 $9.18 STEVEN PRIEM
04/18/2013 04/19/2013 PIONEER RIM & WHEEL HQ $439.00 STEVEN PRIEM
04/07/2013 04/11/2013 WALLY'S UPHOLS80110026 $245.00 KELLY PRINS
04/08/2013 04/09/2013 FOREST PRODUCTS SUPPLY $835.58 KELLY PRINS
04/18/2013 04/19/2013 CONTINENTAL RESEARCH COR $234.60 KELLY PRINS
04/17/2013 04/18/2013 NOVACARE REHB/HEALT $100.00 TERRIE RAMEAUX
04/05/2013 04/08/2013 HILLYARD INC MINNEAPOLIS $1,354.11 MICHAEL REILLY
04/17/2013 04/18/2013 DALCO ENTERPRISES, INC $405.47 MICHAEL REILLY
04/05/2013 04/08/2013 FITNESS WHOLESALE $50.93 LORI RESENDIZ
04/16/2013 04/17/2013 FITNESS WHOLESALE $50.93 LORI RESENDIZ
04/17/2013 04/18/2013 POLAR ELECTRO $10.46 LORI RESENDIZ
04/17/2013 04/18/2013 POLAR ELECTRO $372.00 LORI RESENDIZ
04/04/2013 04/08/2013 OFFICE DEPOT #1090 $247.35 AUDRA ROBBINS
04/09/2013 04/10/2013 BESTBUY.COM 00009944 $64.23 AUDRA ROBBINS
04/09/2013 04/11/2013 OFFICE DEPOT #1079 $14.01 AUDRA ROBBINS
04/09/2013 04/11/2013 OFFICE DEPOT #1090 $89.29 AUDRA ROBBINS
04/12/2013 04/15/2013 STAYWELL - KRAMES $399.13 AUDRA ROBBINS
04/17/2013 04/18/2013 BALLOON CONNECTION INC $263.51 AUDRA ROBBINS
04/18/2013 04/19/2013 TARGET 00006197 $38.87 AUDRA ROBBINS
04/18/2013 04/19/2013 PARTY CITY #768 $180.62 AUDRA ROBBINS
04/12/2013 04/15/2013 THE HOME DEPOT 2801 $3.43 ROBERT RUNNING
04/15/2013 04/17/2013 MIKES LP GAS INC $53.56 ROBERT RUNNING
04/09/2013 04/10/2013 GETTY IMAGES $1,500.00 DEB SCHMIDT
04/11/2013 04/12/2013 G&K SERVICES 182 $1,320.00 SCOTT SCHULTZ
04/16/2013 04/17/2013 POLLUTION CONTROL AGENCY $300.00 SCOTT SCHULTZ
04/10/2013 04/11/2013 BAKERS-SQUARE-REST #0670 $137.88 CAITLIN SHERRILL
04/11/2013 04/12/2013 USPS 26834500133401316 $303.60 CAITLIN SHERRILL
04/11/2013 04/15/2013 MICHAELS #2744 ($12.82)CAITLIN SHERRILL
04/04/2013 04/08/2013 MINNESOTACO $182.97 MICHAEL SHORTREED
04/12/2013 04/15/2013 SAFELITE AUTOGLASS $173.76 MICHAEL SHORTREED
04/05/2013 04/08/2013 PUBLIC AGENCY TRAINING C $295.00 JOANNE SVENDSEN
04/12/2013 04/17/2013 BCA TRAINING EDUCATION ($125.00)JOANNE SVENDSEN
04/17/2013 04/17/2013 CHICK-FIL-A L $79.00 JOANNE SVENDSEN
04/14/2013 04/15/2013 SUPERAMERICA 4022 $94.04 RONALD SVENDSEN
04/11/2013 04/12/2013 LA POLICE GEAR INC $241.10 BRIAN TAUZELL
04/05/2013 04/08/2013 UNIVERSAL ATHLETIC $3,751.58 JAMES TAYLOR
04/05/2013 04/08/2013 USPS 26834500133401316 $17.04 JAMES TAYLOR
04/13/2013 04/15/2013 MALL OF AMERICA O STOR $65.00 JOSEPH TRAN
04/16/2013 04/18/2013 SCS LTD $172.15 KAREN WACHAL
04/11/2013 04/12/2013 TARGET 00024067 $8.99 JAY WENZEL
04/11/2013 04/12/2013 DICK'S CLOTHING&SPORTING $112.11 JAY WENZEL
04/16/2013 04/17/2013 KOHL'S #0052 $24.84 SUSAN ZWIEG
04/16/2013 04/17/2013 MENARDS 3059 $3.77 SUSAN ZWIEG
04/17/2013 04/18/2013 DALCO ENTERPRISES, INC $475.47 SUSAN ZWIEG
$60,116.79
Packet Page Number 31 of 140
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CHECK #CHECK
DATE
EMPLOYEE
NAME
04/26/13 ALDRIDGE, MARK 3,130.51
04/26/13 BAKKE, LONN 3,019.38
04/26/13 THOMFORDE, FAITH 1,520.99
04/26/13 ABEL, CLINT 2,918.46
04/26/13 POWELL, PHILIP 2,970.49
04/26/13 SVENDSEN, JOANNE 2,131.82
04/26/13 KVAM, DAVID 4,687.84
04/26/13 PALANK, MARY 1,932.80
04/26/13 CARLE, JEANETTE 765.00
04/26/13 CORCORAN, THERESA 1,928.19
04/26/13 VITT, SANDRA 461.52
04/26/13 WEAVER, KRISTINE 2,389.00
04/26/13 RICHTER, CHARLENE 1,406.83
04/26/13 SCHOENECKER, LEIGH 1,671.39
04/26/13 MOY, PAMELA 1,835.19
04/26/13 OSTER, ANDREA 1,935.10
04/26/13 LARSON, MICHELLE 1,892.19
04/26/13 MECHELKE, SHERRIE 1,262.26
04/26/13 SCHMIDT, DEBORAH 2,920.74
04/26/13 SPANGLER, EDNA 1,168.62
04/26/13 BEGGS, REGAN 1,520.99
04/26/13 GUILFOILE, KAREN 4,409.10
04/26/13 RUEB, JOSEPH 2,801.00
04/26/13 SINDT, ANDREA 2,134.61
04/26/13 JACKSON, MARY 2,158.10
04/26/13 KELSEY, CONNIE 2,626.68
04/26/13 ANDERSON, CAROLE 1,434.34
04/26/13 DEBILZAN, JUDY 1,346.92
04/26/13 RAMEAUX, THERESE 3,296.13
04/26/13 BAUMAN, GAYLE 4,238.53
04/26/13 FARR, LARRY 3,255.27
04/26/13 JAHN, DAVID 2,138.93
04/26/13 KANTRUD, HUGH 184.62
04/26/13 CHRISTENSON, SCOTT 1,962.59
04/26/13 ANTONEN, JAMES 5,352.58
04/26/13 BURLINGAME, SARAH 2,178.90
04/26/13 VALLE, EDWARD 290.00
04/26/13 AHL, R. CHARLES 5,070.72
04/26/13 ROSSBACH, WILLIAM 494.44
04/26/13 CAVE, REBECCA 435.16
04/26/13 JUENEMANN, KATHLEEN 435.16
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
04/26/13 CARDINAL, ROBERT 435.16
04/26/13 KOPPEN, MARVIN 435.16
Packet Page Number 32 of 140
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04/26/13 BAUMAN, ANDREW 2,827.76
04/26/13 BOURQUIN, RON 1,034.24
04/26/13 BAHL, DAVID 590.38
04/26/13 BASSETT, BRENT 436.32
04/26/13 XIONG, KAO 2,918.46
04/26/13 ANDERSON, BRIAN 581.76
04/26/13 TRAN, JOSEPH 3,080.97
04/26/13 WENZEL, JAY 2,978.03
04/26/13 THEISEN, PAUL 3,080.97
04/26/13 THIENES, PAUL 4,742.27
04/26/13 SZCZEPANSKI, THOMAS 3,200.76
04/26/13 TAUZELL, BRIAN 3,096.00
04/26/13 STEINER, JOSEPH 3,991.05
04/26/13 SYPNIEWSKI, WILLIAM 3,133.56
04/26/13 RHUDE, MATTHEW 2,918.46
04/26/13 SHORTREED, MICHAEL 4,141.66
04/26/13 PARKER, JAMES 2,488.41
04/26/13 REZNY, BRADLEY 3,215.30
04/26/13 NYE, MICHAEL 4,076.82
04/26/13 OLSON, JULIE 2,978.03
04/26/13 MCCARTY, GLEN 3,135.14
04/26/13 METRY, ALESIA 3,080.97
04/26/13 MARINO, JASON 3,039.63
04/26/13 MARTIN, JERROLD 3,191.87
04/26/13 LU, JOHNNIE 3,129.15
04/26/13 LYNCH, KATHERINE 2,488.41
04/26/13 LANGNER, SCOTT 3,135.14
04/26/13 LANGNER, TODD 3,021.58
04/26/13 KREKELER, NICHOLAS 894.96
04/26/13 KROLL, BRETT 3,066.52
04/26/13 KALKA, THOMAS 954.09
04/26/13 KONG, TOMMY 3,005.47
04/26/13 HIEBERT, STEVEN 3,591.54
04/26/13 JOHNSON, KEVIN 4,531.56
04/26/13 HAWKINSON JR, TIMOTHY 3,030.36
04/26/13 HER, PHENG 2,925.06
04/26/13 FRITZE, DEREK 3,021.58
04/26/13 GABRIEL, ANTHONY 3,509.99
04/26/13 FORSYTHE, MARCUS 2,671.23
04/26/13 FRASER, JOHN 3,225.63
04/26/13 DUGAS, MICHAEL 4,476.86
04/26/13 ERICKSON, VIRGINIA 3,222.23
04/26/13 DEMULLING, JOSEPH 2,951.38
04/26/13 DOBLAR, RICHARD 4,054.83
04/26/13 CARNES, JOHN 2,237.88
04/26/13 CROTTY, KERRY 3,647.20
04/26/13 BOHL, JOHN 3,222.23
04/26/13 BUSACK, DANIEL 3,499.98
04/26/13 BENJAMIN, MARKESE 2,898.73
04/26/13 BIERDEMAN, BRIAN 4,324.14
04/26/13 BARTZ, PAUL 3,848.87
04/26/13 BELDE, STANLEY 3,088.40
Packet Page Number 33 of 140
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04/26/13 LUKIN, STEVEN 4,674.56
04/26/13 ZWIEG, SUSAN 1,749.34
04/26/13 WHITE, JOEL 436.32
04/26/13 GERVAIS-JR, CLARENCE 4,035.01
04/26/13 STREFF, MICHAEL 2,943.20
04/26/13 SVENDSEN, RONALD 3,229.93
04/26/13 SCHULTZ, JEROME 293.91
04/26/13 SEDLACEK, JEFFREY 3,048.18
04/26/13 RICE, CHRISTOPHER 876.73
04/26/13 RODRIGUEZ, ROBERTO 315.12
04/26/13 RANK, PAUL 581.76
04/26/13 REYNOSO, ANGEL 145.44
04/26/13 RAINEY, JAMES 481.77
04/26/13 RANK, NATHAN 872.64
04/26/13 PETERSON, ROBERT 3,021.45
04/26/13 POWERS, KENNETH 290.88
04/26/13 PACHECO, ALPHONSE 581.76
04/26/13 PETERSON, MARK 130.80
04/26/13 OLSON, JAMES 3,111.92
04/26/13 OPHEIM, JOHN 448.97
04/26/13 NOVAK, JEROME 2,977.49
04/26/13 NOWICKI, PAUL 121.20
04/26/13 MORGAN, JEFFERY 656.52
04/26/13 NIELSEN, KENNETH 926.17
04/26/13 MONDOR, MICHAEL 3,300.70
04/26/13 MONSON, PETER 145.44
04/26/13 MILLER, LADD 961.52
04/26/13 MILLER, NICHOLAS 557.52
04/26/13 LINDER, TIMOTHY 2,646.90
04/26/13 LOCHEN, MICHAEL 719.12
04/26/13 KONDER, RONALD 557.52
04/26/13 KUBAT, ERIC 2,646.90
04/26/13 KARRAS, JAMIE 548.43
04/26/13 KERSKA, JOSEPH 751.44
04/26/13 JUREK, GREGORY 2,368.63
04/26/13 KANE, ROBERT 905.01
04/26/13 IMM, TRACY 318.15
04/26/13 JANSEN, CHAD 157.56
04/26/13 HAWTHORNE, ROCHELLE 2,290.94
04/26/13 HUTCHINSON, JAMES 452.50
04/26/13 HALE, JOSEPH 509.07
04/26/13 HALWEG, JODI 2,752.86
04/26/13 FASULO, WALTER 367.64
04/26/13 HAGEN, MICHAEL 787.80
04/26/13 EATON, PAUL 654.48
04/26/13 EVERSON, PAUL 3,248.68
04/26/13 DABRUZZI, THOMAS 2,108.72
04/26/13 DAWSON, RICHARD 3,064.34
04/26/13 CRAWFORD - JR, RAYMOND 730.23
04/26/13 CRUMMY, CHARLES 218.16
04/26/13 CAPISTRANT, JACOB 290.88
04/26/13 CAPISTRANT, JOHN 1,003.98
Packet Page Number 34 of 140
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04/26/13 BERGER, STEPHANIE 266.01
04/26/13 BJORK, BRANDON 294.25
04/26/13 WELLENS, MOLLY 1,800.89
04/26/13 ACEITUNO, FELIPE 196.00
04/26/13 FISHER, DAVID 3,845.86
04/26/13 SWAN, DAVID 2,802.59
04/26/13 BRASH, JASON 2,544.99
04/26/13 CARVER, NICHOLAS 3,284.18
04/26/13 FINWALL, SHANN 3,636.75
04/26/13 MARTIN, MICHAEL 2,799.39
04/26/13 YOUNG, TAMELA 2,044.99
04/26/13 EKSTRAND, THOMAS 3,867.33
04/26/13 SWANSON, CHRIS 612.00
04/26/13 THOMPSON, DEBRA 772.20
04/26/13 GAYNOR, VIRGINIA 3,284.18
04/26/13 KROLL, LISA 1,928.19
04/26/13 SOUTTER, CHRISTINE 51.00
04/26/13 WACHAL, KAREN 927.29
04/26/13 HAYMAN, JANET 954.93
04/26/13 HUTCHINSON, ANN 2,682.02
04/26/13 DEAVER, CHARLES 682.76
04/26/13 GERNES, CAROLE 1,105.00
04/26/13 NORDQUIST, RICHARD 2,205.01
04/26/13 BIESANZ, OAKLEY 1,384.41
04/26/13 HINNENKAMP, GARY 2,373.49
04/26/13 NAUGHTON, JOHN 2,189.46
04/26/13 HAMRE, MILES 1,620.56
04/26/13 HAYS, TAMARA 1,655.95
04/26/13 JANASZAK, MEGHAN 1,593.79
04/26/13 KONEWKO, DUWAYNE 4,467.89
04/26/13 THOMPSON, MICHAEL 4,314.71
04/26/13 ZIEMAN, SCOTT 172.50
04/26/13 LINDBLOM, RANDAL 3,209.79
04/26/13 LOVE, STEVEN 3,629.48
04/26/13 JAROSCH, JONATHAN 2,966.60
04/26/13 KREGER, JASON 3,073.09
04/26/13 DUCHARME, JOHN 2,776.80
04/26/13 ENGSTROM, ANDREW 2,666.59
04/26/13 TEVLIN, TODD 2,233.10
04/26/13 BURLINGAME, NATHAN 2,108.01
04/26/13 RUIZ, RICARDO 1,669.64
04/26/13 RUNNING, ROBERT 2,434.22
04/26/13 NAGEL, BRYAN 3,595.60
04/26/13 OSWALD, ERICK 2,687.36
04/26/13 JONES, DONALD 2,281.62
04/26/13 MEISSNER, BRENT 2,081.10
04/26/13 DEBILZAN, THOMAS 2,486.36
04/26/13 EDGE, DOUGLAS 2,566.62
04/26/13 BRINK, TROY 2,472.40
04/26/13 BUCKLEY, BRENT 2,220.85
04/26/13 CORTESI, LUANNE 1,392.60
04/26/13 KNUTSON, LOIS 2,084.19
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S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -4-26 and 5-3.xlsx
04/26/13 HAGSTROM, EMILY 80.40
04/26/13 HANSEN, HANNAH 110.40
04/26/13 GIEL, NICOLE 86.63
04/26/13 GRUENHAGEN, LINDA 215.90
04/26/13 FOX, KELLY 60.00
04/26/13 FRAMPTON, SAMANTHA 240.25
04/26/13 FLORES, LUIS 168.00
04/26/13 FONTAINE, KIM 577.25
04/26/13 EHLE, DANIEL 190.08
04/26/13 ERICKSON-CLARK, CAROL 74.24
04/26/13 DRECHSEL, SARAH 58.75
04/26/13 DUNN, RYAN 1,169.05
04/26/13 DEMPSEY, BETH 25.26
04/26/13 DIONNE, DANIELLE 35.20
04/26/13 CLARK, PAMELA 78.20
04/26/13 CRANDALL, KRISTA 208.00
04/26/13 BUCKLEY, BRITTANY 256.20
04/26/13 BUTLER, ANGELA 90.00
04/26/13 BAUDE, SARAH 83.26
04/26/13 BRUSOE, CRISTINA 122.85
04/26/13 BAETZOLD, CLAIRE 18.38
04/26/13 BAETZOLD, SETH 50.75
04/26/13 ANDERSON, ALYSSA 32.38
04/26/13 ANDERSON, JOSHUA 443.00
04/26/13 VUE, LOR PAO 537.30
04/26/13 AICHELE, MEGAN 288.76
04/26/13 PELOQUIN, PENNYE 610.46
04/26/13 VANG, TIM 632.00
04/26/13 KELLEY, CAITLIN 918.84
04/26/13 KULHANEK-DIONNE, ANN 395.50
04/26/13 HOFMEISTER, MARY 1,112.84
04/26/13 HOFMEISTER, TIMOTHY 471.70
04/26/13 GLASS, JEAN 2,151.73
04/26/13 HER, PETER 205.40
04/26/13 CRAWFORD - JR, RAYMOND 236.01
04/26/13 EVANS, CHRISTINE 1,458.40
04/26/13 AKEY, SHELLEY 147.61
04/26/13 BERNARDY, CHRISTINE 2,479.65
04/26/13 SCHULTZ, SCOTT 3,384.95
04/26/13 WILBER, JEFFREY 1,573.62
04/26/13 HAAG, MARK 2,410.88
04/26/13 ORE, JORDAN 1,651.01
04/26/13 VUKICH, CANDACE 176.00
04/26/13 ADAMS, DAVID 2,230.54
04/26/13 SHERWOOD, CHRISTIAN 484.00
04/26/13 TAYLOR, JAMES 2,912.48
04/26/13 SCHALLER, SCOTT 190.88
04/26/13 SCHALLER, TYLER 38.00
04/26/13 ROBBINS, AUDRA 3,209.84
04/26/13 ROBBINS, CAMDEN 324.00
04/26/13 BRENEMAN, NEIL 2,296.28
04/26/13 LARSON, KATELYN 38.50
Packet Page Number 36 of 140
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -4-26 and 5-3.xlsx
04/26/13 PRIEM, STEVEN 2,463.84
04/26/13 WOEHRLE, MATTHEW 2,446.89
04/26/13 COUNTRYMAN, BRENDA 1,280.00
04/26/13 AICHELE, CRAIG 2,231.39
04/26/13 SINDT, DARIEN 289.00
04/26/13 THOMPSON, BENJAMIN 397.38
04/26/13 PRINS, KELLY 1,934.17
04/26/13 REILLY, MICHAEL 2,141.39
04/26/13 MAIDMENT, COLIN 263.50
04/26/13 MALONEY, SHAUNA 197.74
04/26/13 DOUGLASS, TOM 2,185.88
04/26/13 DYER, KATELYN 93.50
04/26/13 BORCHERT, JONATHAN 161.50
04/26/13 CRAWFORD, SHAWN 504.00
04/26/13 HITE, ANDREA 159.50
04/26/13 LANGER, KAYLYN 102.00
04/26/13 YUNKER, JOSEPH 24.00
04/26/13 BOSLEY, CAROL 135.00
04/26/13 WARNER, CAROLYN 99.00
04/26/13 WEINHAGEN, SHELBY 327.25
04/26/13 TUPY, MARCUS 172.19
04/26/13 VANG, XANG 96.00
04/26/13 TRUE, ANDREW 62.33
04/26/13 TUPY, HEIDE 85.88
04/26/13 SMITLEY, SHARON 330.25
04/26/13 TREPANIER, TODD 241.50
04/26/13 SMITH, ANN 215.77
04/26/13 SMITH, CASEY 139.31
04/26/13 SCHREINER, MARK 21.90
04/26/13 SCHREINER, MICHELLE 131.63
04/26/13 SCHMIDT, EMILY 82.88
04/26/13 SCHREIER, ROSEMARIE 288.00
04/26/13 RICHTER, DANIEL 132.30
04/26/13 ROLLERSON, TERRANCE 15.00
04/26/13 RANEY, COURTNEY 1,008.00
04/26/13 RESENDIZ, LORI 2,285.54
04/26/13 NORTHOUSE, KATHERINE 114.70
04/26/13 PROESCH, ANDY 708.50
04/26/13 NADEAU, TAYLOR 59.45
04/26/13 NITZ, CARA 296.50
04/26/13 MCCANN, NATALIE 57.76
04/26/13 MCCOMAS, LEAH 136.50
04/26/13 LAMEYER, BRENT 83.38
04/26/13 LAMSON, ELIANA 27.00
04/26/13 KOHLER, ROCHELLE 74.00
04/26/13 KOZDROJ, GABRIELLA 81.25
04/26/13 JOHNSON, KAITLYN 47.10
04/26/13 JOYER, ANTHONY 59.20
04/26/13 HORWATH, RONALD 2,772.88
04/26/13 JOHNSON, BARBARA 633.10
04/26/13 HEINRICH, SHEILA 256.76
04/26/13 HOLMBERG, LADONNA 501.14
Packet Page Number 37 of 140
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -4-26 and 5-3.xlsx
9989295
9989296
9989297
9989298
9989299
9989300
9989301
04/26/13 SPEARS, SHYTIANA 269.88
04/26/13 STEFFEN, MICHAEL 102.00
506,268.60
04/26/13 RANGEL, SAMANTHA 56.00
04/26/13 CUSICK, JESSICA 257.13
04/26/13 SCHREIER, ABIGAIL 74.48
04/26/13 WALES, ABIGAIL 196.96
04/26/13 FRANZEN, NICHOLAS 2,760.42
04/26/13 BAUDE, JANE 11.70
04/26/13 BERGO, CHAD 2,741.49
04/26/13 FOWLDS, MYCHAL 3,872.29
Packet Page Number 38 of 140
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -4-26 and 5-3.xlsx
Check Description Amount
89834 00986 MONTHLY SAC - MARCH 33,917.85
89835 02464 FUNDS FOR ATMS 10,000.00
89836 02149 MARKETING & ADVERTISING - APRIL 4,000.00
89837 04137 KARATE INSTRUCTION JAN/FEB 1,045.50
89838 00687 TREE REMOVAL 1645 S STERLING 694.69
89839 02728 PROJ 09-08 PROF SRVS THRU 03/31 14,635.93
02728 PROF SRVS THRU 03/31 2,938.85
89840 01337 FLEET SUPPORT FEE - APRIL 414.96
89841 01409 ARCHITECT SRVS - PD EXPANSION PROJ 38,032.14
89842 01546 SHIRTS- GYM PROGRAMS 182.50
89843 01574 PROJ 10-14 WESTERN HILLS PMT#12 68,048.09
01574 BITUMINOUS PURCHASES~2,393.39
01574 BITUMINOUS PURCHASES~1,998.08
01574 BITUMINOUS PURCHASES~426.21
89844 04845 RECYCLING FEE - APRIL 27,151.25
89845 03334 WINTER PATCHING MATERIALS 764.16
03334 WINTER PATCHING MATERIALS 223.69
89846 01190 ELECTRIC & GAS UTILITY 18,087.96
01190 ELECTRIC UTILITY 15,664.99
01190 ELECTRIC & GAS UTILITY 6,283.16
01190 ELECTRIC & GAS UTILITY 4,691.18
01190 ELECTRIC UTILITY 90.99
01190 ELECTRIC UTILITY 71.49
01190 ELECTRIC UTILITY 14.78
89847 00120 MCC POOL CHEMICALS, SUPPLIES 975.77
00120 MCC POOL CHEMICALS, SUPPLIES 949.05
00120 MCC POOL CHEMICALS, SUPPLIES 619.88
00120 MCC POOL CHEMICALS, SUPPLIES 472.85
89848 04848 MONTHLY PREMIUM - MAY 240.67
89849 03874 POLICE DEPT OFFICE FURNITURE 8,773.88
03874 POLICE DEPT OFFICE FURNITURE 3,038.73
03874 POLICE DEPT OFFICE FURNITURE 1,364.98
89850 05203 BALLROOM INSTRUCTION APRIL/MAY 397.50
89851 00668 REIMB FOR MEAL 4/25 25.48
89852 04992 2012 AUDIT 5,000.00
89853 00827 CLAIM DEDUCTIBLE C0015474 15,000.00
89854 04900 BANQUET ROOM DRAPING APRIL 20 600.00
89855 04142 DANCE INSTRUCTION 70.00
89856 01126 MONTHLY PREMIUM - MAY 528.00
89857 00001 REFUND AIR-AD PROM - CONT LICENSE 130.00
89858 00001 B CAPOCASA - ART CONTEST 75.00
89859 00001 J TRUONG - ART CONTEST 50.00
89860 00001 I BIBEAU - ART CONTEST 50.00
89861 00001 REFUND E BERG BCBS BENEFIT 40.00
89862 00001 A MASON - ART CONTEST 40.00
89863 00001 REFUND E IBRAHIM MEMBERSHIP 31.07
89864 00001 T TRUONG - ART CONTEST 30.00
89865 00001 K KENDALL - ART CONTEST 25.00
89866 00001 REFUND C MOUA HP BENEFIT 20.00
89867 00001 N JACKSON - ART CONTEST 15.00
89868 05205 ICE MELT 175.81
05205 FLOOR DRY 160.95
89869 01886 TRUCK REPAIR 3,601.22
89870 04264 SPONSORSHIP TO WATERFEST 850.00
89871 01418 WATER 71.64
89872 04133 REIMB FOR PRINTER INK (AMB PRINTER)33.20
89873 00006 REFUND C KRINGS MEMBERSHIP 227.60
89874 00198 WATER UTILITY 1,269.13
05/07/2013 JEFF SEDLACEK
05/07/2013 SILVER SNEAKERS
05/07/2013 ST PAUL REGIONAL WATER SRVS
05/07/2013 ONE TIME VENDOR
05/07/2013 ORIGINATION, INC.
05/07/2013 ONE TIME VENDOR
05/07/2013 ONE TIME VENDOR
05/07/2013 ONE TIME VENDOR
05/07/2013 ORIGINATION, INC.
05/07/2013 ROSENBAUER MINNESOTA, LLC
05/07/2013 RWMWD
05/07/2013 SAM'S CLUB DIRECT
05/07/2013 ONE TIME VENDOR
05/07/2013 ONE TIME VENDOR
05/07/2013 ONE TIME VENDOR
05/07/2013 ONE TIME VENDOR
05/07/2013 ONE TIME VENDOR
05/07/2013 ONE TIME VENDOR
05/07/2013 POLLY MEYER
05/07/2013 NCPERS MINNESOTA
05/07/2013 ONE TIME VENDOR
05/07/2013 KERN, DEWENTER, VIERE, LTD
05/07/2013 L M C I T
05/07/2013 LASTING IMPRESSIONS BY AMY LLC
05/07/2013 COMMERCIAL FURNITURE SERVICES
05/07/2013 DANCE & ENTERTAINMENT, LLC
05/07/2013 STEVEN HIEBERT
05/07/2013 AVESIS
05/07/2013 COMMERCIAL FURNITURE SERVICES
05/07/2013 COMMERCIAL FURNITURE SERVICES
05/07/2013 AQUA LOGIC INC
05/07/2013 AQUA LOGIC INC
05/07/2013 AQUA LOGIC INC
05/07/2013 XCEL ENERGY
05/07/2013 XCEL ENERGY
05/07/2013 AQUA LOGIC INC
05/07/2013 XCEL ENERGY
05/07/2013 XCEL ENERGY
05/07/2013 XCEL ENERGY
05/07/2013 UNIQUE PAVING MATERIALS CORP
05/07/2013 XCEL ENERGY
05/07/2013 XCEL ENERGY
05/07/2013 T A SCHIFSKY & SONS, INC
05/07/2013 TENNIS SANITATION LLC
05/07/2013 UNIQUE PAVING MATERIALS CORP
05/07/2013 T A SCHIFSKY & SONS, INC
05/07/2013 T A SCHIFSKY & SONS, INC
05/07/2013 T A SCHIFSKY & SONS, INC
05/07/2013 RAMSEY COUNTY-PROP REC & REV
05/07/2013 S E H
05/07/2013 SUBURBAN SPORTSWEAR
05/07/2013 HUGO'S TREE CARE INC
05/07/2013 KIMLEY-HORN & ASSOCIATES INC
05/07/2013 KIMLEY-HORN & ASSOCIATES INC
05/01/2013 US BANK
05/07/2013 HEIDI CAREY
05/07/2013 THE EDGE MARTIAL ARTS
Check Register
City of Maplewood
05/03/2013
Date Vendor
04/26/2013 METROPOLITAN COUNCIL
Packet Page Number 39 of 140
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -4-26 and 5-3.xlsx
89875 01550 ELECTRICAL INSPECTIONS - APRIL 2,852.40
89876 01565 PARTS FOR STREET SWEEPER 527.21
89877 01669 FORFEITED VEHICLE TOWING - MARCH 1,252.05
89878 05204 WINDOW FILM/INSTALLATION - PW 2,973.00
89879 01807 REIMB FOR PARKING @ AIRPORT 132.00
05/07/2013 TWIN CITIES TRANSPORT &
05/07/2013 WINDOWS PLUS OF MPLS. LLC
05/07/2013 SUSAN ZWIEG
304,460.91
46 Checks in this report.
05/07/2013 SUMMIT INSPECTIONS
05/07/2013 SWEEPER SERVICES
Packet Page Number 40 of 140
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -4-26 and 5-3.xlsx
Settlement
Date Payee Description Amount
4/29/2013 MN State Treasurer Drivers License/Deputy Registrar 41,384.62
4/29/2013 U.S. Treasurer Federal Payroll Tax 97,956.49
4/29/2013 P.E.R.A.P.E.R.A.87,772.94
4/29/2013 US Bank Bank fees 117.47
4/30/2013 MN State Treasurer Drivers License/Deputy Registrar 27,738.50
4/30/2013 MidAmerica - ING HRA Flex plan 25,903.55
4/30/2013 Labor Unions Union Dues 3,523.12
5/1/2013 MN State Treasurer Drivers License/Deputy Registrar 34,674.94
5/1/2013 Pitney Bowes Postage 2,985.00
5/1/2013 US Bank Merchant Services Credit Card Billing fee 2,606.52
5/1/2013 MN State Treasurer State Payroll Tax 20,146.59
5/2/2013 MN State Treasurer Drivers License/Deputy Registrar 50,674.22
5/2/2013 MN State Treasurer Drivers License/Deputy Registrar 33,329.99
5/2/2013 MN Dept of Natural Resources DNR electronic licenses 1,265.00
5/2/2013 Optum Health DCRP & Flex plan payments 862.64
430,941.59
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 41 of 140
S:\Citizen Services\CITY CLERK\AGENDA REPORTS 2013\05‐13‐2013\Excel and Word Files\G2 OSA
performance measures CONSENT.docx
Agenda Item G2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
SUBJECT: Approval of Resolution to Adopt State Performance Measures
DATE: May 2, 2013 for May 13, 2013 council meeting
INTRODUCTION
The Council on Local Results and Innovation was created by the 2010 Legislature to set
benchmarks for city and county operations. Through several meetings, the group adopted
standards which may aid residents, taxpayers, and state and local elected officials in
determining the efficiency of counties and cities in providing services, and measure residents’
opinions of those services. Participation is voluntary and participants are eligible for a
reimbursement of $0.14 per capita in local government aid, not to exceed $25,000, and are also
exempt from levy limits for pay 2014, if they are in effect.
DISCUSSION
Based on the 2010 census, adoption of these standards would allow Maplewood to collect
$5,322 in 2013. When this program first came out, the City anticipated it would have to spend
thousands of dollars to perform a useful and thorough survey. The League of MN Cities
summarized the reporting requirements and created a survey tool to help cities fulfill the citizen
survey requirement. Staff is not anticipating producing a formal mailed survey. Instead it will
create an on-line survey hosted by Survey Monkey and share the survey link with residents on
the city website, in the city newsletter and through social media.
FINANCIAL IMPACT
Staff time will be needed to create the survey and process the results. The funding being
provided by the State should be sufficient to cover these costs.
RECOMMENDATION
Staff recommends approval of the Resolution to Adopt State Performance Measures.
Attachment(s):
1. Model Performance Measures for Cities
2. Resolution Adopting State Performance Measures
Packet Page Number 42 of 140
Model Performance Measures for Cities
The following are the recommended model measures of performance outcomes for cities, with
alternatives provided in some cases. Key output measures are also suggested for consideration by
local city officials.
General:
1. Rating of the overall quality of services provided by your city (Citizen Survey: excellent,
good, fair, poor)
2. Percent change in the taxable property market value
3. Citizens’ rating of the overall appearance of the city (Citizen Survey: excellent, good, fair,
poor)
Police Services:
4. Part I and II crime rates (Submit data as reported by the Minnesota Bureau of Criminal
Apprehension. Part I crimes include murder, rape, aggravated assault, burglary, larceny,
motor vehicle theft, and arson. Part II crimes include other assaults, forgery/counterfeiting,
embezzlement, stolen property, vandalism, weapons, prostitution, other sex offenses,
narcotics, gambling, family/children crime, D.U.I., liquor laws, disorderly conduct, and
other offenses.)
OR
Citizens’ rating of safety in their community (Citizen Survey: very safe, somewhat safe,
neither safe nor unsafe, somewhat unsafe, very unsafe)
Output Measure:
Police response time (Time it takes on top priority calls from dispatch to the first officer
on scene.)
Fire Services:
5. Insurance industry rating of fire services (The Insurance Service Office (ISO) issues ratings
to Fire Departments throughout the country for the effectiveness of their fire protection
services and equipment to protect their community. The ISO rating is a numerical grading
system and is one of the primary elements used by the insurance industry to develop premium
rates for residential and commercial businesses. ISO analyzes data using a Fire Suppression
Rating Schedule (FSRS) and then assigns a Public Protection Classification from 1 to 10.
Class 1 generally represents superior property fire protection and Class 10 indicates that the
area's fire suppression program does not meet ISO's minimum criteria.)
OR
Citizens’ rating of the quality of fire protection services (Citizen Survey: excellent, good,
fair, poor)
Output Measure:
Fire response time (Time it takes from dispatch to apparatus on scene for calls that are
dispatched as a possible fire).
Attachment 1
Packet Page Number 43 of 140
Emergency Medical Services (EMS) response time (if applicable) (Time it takes from
dispatch to arrival of EMS)
Streets:
6. Average city street pavement condition rating (Provide average rating and the rating system
program/type. Example: 70 rating on the Pavement Condition Index (PCI))
OR
Citizens’ rating of the road condition in their city (Citizen Survey: good condition, mostly
good condition, many bad spots)
7. Citizens’ rating the quality of snowplowing on city streets (Citizen Survey: excellent, good,
fair, poor)
Water:
8. Citizens’ rating of the dependability and quality of city water supply (centrally-provided
system) (Citizen Survey: excellent, good, fair, poor)
Output Measure:
Operating cost per 1,000,000 gallons of water pumped/produced (centrally-provided
system) (Actual operating expense for water utility / (total gallons pumped/1,000,000))
Sanitary Sewer:
9. Citizens’ rating of the dependability and quality of city sanitary sewer service (centrally
provided system) (Citizen Survey: excellent, good, fair, poor)
Output Measure:
Number of sewer blockages on city system per 100 connections (centrally provided
system) (Number of sewer blockages on city system reported by sewer utility /
(population/100))
Parks and Recreation:
10. Citizens’ rating of the quality of city recreational programs and facilities (parks, trails, park
buildings) (Citizen Survey: excellent, good, fair, poor)
Packet Page Number 44 of 140
Councilmember _______________________ introduced the following resolution
and moved its adoption:
RESOLUTION ADOPTING STATE PERFORMANCE MEASURES
WHEREAS, the Minnesota Legislature created a Council on Local Results and
Innovation; and
WHEREAS, participation in the program may assist the City of Maplewood in improving
service delivery and enhancing communication with residents;
BE IT RESOLVED THAT
the City does hereby adopt and will implement the minimum 10 performance measures
developed by the Council on Local Results and Innovation;
the City has implemented a local performance measurement system;
the City will survey its residents by the end of the calendar year on the services included
in the performance benchmarks;
the City will report the results of the 10 adopted measure to its residents before the end
of the calendar year through publication, posting on the entity’s website, or through a
public hearing at which the budget and levy will be discussed and public input allowed.
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember _____________________ and upon vote being taken thereon, the
following voted in favor
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
STATE OF MINNESOTA )
) SS.
COUNTY OF RAMSEY )
I, the undersigned, being the duly qualified and acting Clerk of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that the attached resolution is a true
and correct copy of an extract of minutes of a meeting of the City Council of the City of
Maplewood, Minnesota duly called and held, as such minutes relate to participation in
the State’s Performance Measurement Program.
______________________________
City Clerk
Attachment 2
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner and Chris Swanson, Sustainability
Intern
SUBJECT: Update on 2013 Spring Clean-Up Event
DATE: May 13, 2013 for the May 13 City Council Meeting
INTRODUCTION
The Spring Clean-Up Event was held on Saturday, April 20, 2013, at Aldrich Arena. This memorandum
summarizes the event. The City worked with Tennis Sanitation, LLC, for this year’s event.
DISCUSSION
Clean Up Comparisons
Following is a comparison of attendance and materials collected during clean up events since 2010.
Attendance and # of
Items Collected
Year
2010 2011 2012 2013
Spring Fall Spring Fall Spring Fall Spring
Attendance (# of
vehicles)
382 341 276 289 260
266 252
Garbage /MSW 22.56 tons 14.73 tons 9.64 tons 13.76 tons 12.5 tons 5.94 tons 11.31
tons
Demo/Construction 15.41 tons 9.32 tons 12.06 tons 12.56 tons 31.19 tons 28.75 tons 7.83 tons
Appliances (#) 136 119 83 64 74 64 115
Tires (# at event) 68 44 17 23 32 17 18
Tires (# from illegal
dumping and city
vehicles)
224 198 202 297 182 192 152
Electronic Waste 14,868 lbs 15,946 lbs 12,007 lbs 10,608 lbs 12,398 lbs 6,287 lbs 14,695
lbs
Mattresses
Recycled (#)
N/A 61 60 61 41 65 79
Furniture Collected
for Reuse
6,750 lbs 11,000 lbs 11,000 lbs 6,750 lbs 9,000 lbs 6,000lbs 6,000 lbs
Carpet Recycled N/A N/A N/A N/A 800 lbs 4,750 lbs 2,315 lbs
Bicycles Collected
for Reuse
700 lbs
29 bikes
2,000 lbs
76 bikes
1,500 lbs
60 bikes
1,300 lbs
53 bikes
1,250 lbs
54 bikes
1,600 lbs
64 Bikes
850 lbs
29 bikes
Food/Donations
(Donated to Second
Harvest Heartland)
70 lbs
$44
94 lbs
$55
33 lbs 46 lbs
$15
22 lbs 76 lbs/
$30
39 lbs
Agenda Item G.3
Packet Page Number 46 of 140
Other Items Collected
For the first year the City collected unwanted, expired, or unused medicine during the Spring Clean Up.
The Maplewood Police Department had an officer on site for the collection. Over 113 pounds of
medicine were collected, assisting in the prevention of crime and protecting the environment.
The City worked with two additional re-use vendors this year: ReSeat, a Recycling Association of
Minnesota program, which collected 14 children’s car seats. Roy Bailey, a local mechanic, collected
over 1,000 pounds of reusable small engine parts. A majority of the items collected are recycled or
reused, with the garbage and portions of the nonrecyclable components disposed of properly.
Volunteers and Staff
Acknowledgement of volunteer efforts who donated their time and resources to the Spring Clean Up:
Mayor Rossbach, Environmental and Natural Resources Commissioners Trippler and Johannessen
who volunteered during the event; John and Ann Gutteter, owners of Papa Murphy’s Pizza (2303 White
Bear Avenue), who donated pizzas for the staff and volunteers for lunch and offered one-half off pizza
coupons to participants of the event.
Acknowledgement of Maplewood staff who worked during the event: Maplewood Police Officer Paul
Bartz, for organizing the medicine collection, the Maplewood Police Reserves for assisting with layout
and traffic control, and four Public Work’s crew members who assisted with the clean up.
2013 Fall Clean Up Campaign and 2014 Spring Clean Up
The Fall Clean Up Campaign will be held during two weekends in October. Staff will be working on the
details of the event and will present them to the City Council in the next few months. The 2013 Spring
Clean Up is tentatively scheduled for April 26, 2013, at Aldrich Arena.
SUMMARY
No action is required on this item.
Packet Page Number 47 of 140
Agenda Item G4
Attachments:
1. Parallel Technologies quote
MRF
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: IT Director, Mychal Fowlds
SUBJECT: Approval to Enter Into Contract with Parallel Technologies for Server Room Construction
DATE: May 6, 2013
Introduction
The City Council approved Police Department Expansion Project Phase 2 at the March 11, 2013 City
Council meeting to be funded by the Police Department Expansion Fund. Phase 2 involves the migration
of the City server room along with the migration of the Investigations division from the Police wing to what
is currently referred to as the City Hall side.
Background
Staff has been working with Larry Koch and Gayle Mack from SEH on the layout details and finalized plans
for the project areas. On March 11, 2013 Council approved the Police Department Expansion Project
Phase 2 along with a budget not to exceed $650,000. Once the plans were finalized SEH proceeded with
project details and going out to bid as approved by council for this project, following city policy and
procedures. The 8 bids received were opened and recorded on April 11, 2013 at 9:00 A.M. in the Counci l
Chambers with the bid being awarded to Weber on April 29, 2013 in the amount of $359,000.
Due to the specific equipment and room requirements for the server room the work within that space was
not included in the general contractors bid. Parallel Technologies is a State contract vendor and was
contacted to provide an assessment of our existing server room and what would be needed to build out a
new space. They presented this assessment to staff and from that we created the attached project scope.
With the approval of this contract Parallel Technologies will be installing a new Uninterruptible Power
Supply (UPS), new cabinets and raceways along with all electrical and low-voltage runs within room.
Budget Impact
As stated above, Council has previously approved funding for Phase 2 of the Police Department Expansion
Project in the amount of $650,000. The build out of the new server room is part of Phase 2 and was
included in that original estimate. Therefore this item will be funded from the Police Department Expansion
Fund in an amount not to exceed $80,000.
Recommendation
It is recommended that authorization be given to enter into a contract with Parallel Technologies not to
exceed $80,000 for the construction of the new City server room.
Action Required
Submit to City Council for review and approval.
Packet Page Number 48 of 140
Scope of Work
Parallel Technologies will provide engineering, design and project management construction services for the new Technology
Room for the City of Maplewood. Parallel will provide our design services, construction management services and the services
of the required sub-contractors under a fixed price proposal agreement.
After the final design has been approved by the City of Maplewood, Parallel Technologies will manage and select approved
sub-contractors using the construction bid design set (drawings and specifications). After selection and approval of the
appropriate sub-contractors, Parallel Technologies will then provide project management services to construct and build the
approved design.
Project Overview
Parallel Technologies has been retained to provide an assessment for professional design and construction management
services under a fixed price design/build construction management contract. This effort will require design services consisting
of electrical, and network/telecom for the City of Maplewood.
The professional design services include the schematic design phase, preliminary design phase and construction documents
phase.
The professional construction management services will include site analysis, detailed design, design review, equipment bidding
and procurement, sub-contractors bidding and procurement, on-site project management, project administration,
commissioning and project closeout.
The design will specify the following construction tasks:
·Provide and install new electrical system including uninterruptable power system (UPS), power distribution from the
building utility system to provide conditioned power to the data center server and network equipment
·Provide and install server racks, rack pdu's and necessary fiber run.
Parallel Scope of Services
General Conditions:
·Parallel Technologies to secure required permits.
·Parallel Technologies to provide proper insurance as listed under the proposed agreement.
·Travel/Communications is included.
·Site disposal included
Electrical Construction
·Provide and install a 15 kva UPS with bypass cabinet and one(1) 42 pole distribution panel
·Startup and test
Parallel Technologies, Inc
7667 Equitable Drive Suite 201
Eden Prairie, MN 55344
Ph: 952-920-7185 Fax: 952-920-7475
www.ptnet.com
Mike DaustCreated By:
Thursday, 02 May 2013Expires:
Wednesday, 08 May 2013Date:
005808Quote ID:
City of Maplewood- DC Design/BuildRE:
City of Maplewood
Mychal Fowlds
1830 County Rd B East
Maplewood MN 55109
Quote To:Ship To:City of Maplewood
Mychal Fowlds
1830 County Rd B East
Maplewood, MN 55109
Page 1/808 May, 2013 005808Quote ID:Packet Page Number 49 of 140
·Startup and test
·Provide and install feed to UPS from main panel
·Provide and install distribution to racks
Network/Communications
·Provide and install and ground four (4) new server cabinets.
·Provide and install eight (8) cabinet vertical outlet strips (non-metering type).
·Provide and install 48 CAT6 cables from one of the cabinets in the data center, to each of the other three cabinets for a
total of 144 CAT6 connections between cabinets.
·Provide and install a 12-strand 62.5um MM armored plenum fiber cable from the building demarc to the new data
center.
·Provide and install 40Ft. of 12in. cable tray above new server cabinets.
Parallel Project Approach
Parallel Technologies, Inc. will function as the prime design professional as it relates to electrical, and Cable Support for
completion of the City of Maplewood's Technology Room. The final construction documents for the project will be used for
procurement of contractors to complete the construction of the Server Room.
The project will consist of the following phases:
·Schematic design
·Preliminary Design
·Final Construction Documents Phase
·Equipment and Sub-contractor Procurement
·Construction Administration
·Commissioning of Data Center
·Project Closeout
The proposed scope of services is detailed below under each section of design and construction services.
***Please see Gantt Chart outlining Project Schedule, to be provided at External Project Kickoff***
Schematic Design Phase:
Length of Phase: 1 Week
One (1) meeting anticipated (Project Kickoff, Schematic design Review)
Parallel Technologies work will include:
·Project kickoff meeting at City of Maplewood
·Review of original basis of design.
Preliminary Design Phase:
Length of Phase: 2 Week
One meeting anticipated (50% Design Review)
Parallel Technologies work will include:
·Develop list of construction documents (drawings and technical specifications sections) to be issued, along with a
schedule for their completion.
·Finalize layout of server racks, power and cooling equipment for Server Room
Parallel Technologies, Inc
7667 Equitable Drive Suite 201
Eden Prairie, MN 55344
Ph: 952-920-7185 Fax: 952-920-7475
www.ptnet.com
Page 2/808 May, 2013 005808Quote ID:Packet Page Number 50 of 140
·Finalize layout of server racks, power and cooling equipment for Server Room
·50% Design Review Meeting via WebEx
Construction Documents Phase:
Length of Phase: 1 Weeks
One (1) meeting anticipated (95% Design Review)
Parallel Technologies work will include:
·Prepare final electrical infrastructure construction plans including all design details as necessary to completely describe
the work.
·Develop server rack UPS circuiting schedules
·Prepare final specification sections
·Prepare Construction Documents to the City of Maplewood
·Final Design Review Meeting
Equipment and Subcontractor Procurement Phase:
Length of Phase: 1.5 weeks
One site visit anticipated
Parallel Technologies work will include:
·Parallel Construction manager to procure equipment and prepare bid documents for equipment
·Prepare Bid specifications for contractors, review qualifications of contractors (as required)
·Review contractor bids
·Interview prospective contractors (as required) for thoroughness of bid, means and methods and potential risks to the
project
·Provide VE review with contractors and Parallel Design Team
·Review and approve submittals for equipment
·Review and qualify the contractor bids with City of Maplewood and Parallel's PM
·Execute contracts with vendors
Project Management/Construction Administration Phase:
Length of Phase: 2 Months
Weekly meetings onsite
Parallel Technologies work will include:
·Parallel PM will be responsible construction meeting minutes and agendas.
·Respond to Requests for Information (RFI) from contractors
·Review of all submittals.
·Develop change orders (as necessary), evaluate the impact and cost of all electrical modifications to the contract
proposed during the term of construction.
·Inspect work in progress and maintain written documentation of findings, alerting the contractor’s superintendent of all
issues of concern.
·Provide necessary documentation relative to electrical issues, pay applications, substantial completion and final
completion inspections.
Project Closeout Phase:
Parallel Technologies, Inc
7667 Equitable Drive Suite 201
Eden Prairie, MN 55344
Ph: 952-920-7185 Fax: 952-920-7475
www.ptnet.com
Page 3/808 May, 2013 005808Quote ID:Packet Page Number 51 of 140
Parallel Technologies, Inc
7667 Equitable Drive Suite 201
Eden Prairie, MN 55344
Ph: 952-920-7185 Fax: 952-920-7475
www.ptnet.com
Project Closeout Phase:
Length of Phase: 1 weeks
Onsite
Parallel Technologies work will include:
·Conduct substantial completion inspection and generation of punch list.
·Conduct final completion inspection with report.
·Provide electrical project closeout documentation.
Assumptions
·All engineering work shall be in accordance with laws of the State of Minnesota and all applicable local rules and
regulations.
·Scope of services assumes no material or significant modifications to the concept layout will occur after the Design
Development phase that would require redesign of any portions of the site plan
·All work done on normal hours.
·The design has been and is approved before the start of the project recognizing that minor adjustments may need to be
made.
·All work areas are assumed to be in an asbestos free environment.
·All active network hardware, data ties, and ties to outside services are excluded.
·Lighting by others
·The City of Maplewood is not tax-exempt.
·Quantities are limited to those as specified by this document only with minor reasonable adjustments.
·Payments Terms: Net 30
o Billing Schedule attached
·All taxes, shipping, and handling costs are included in the attached quote.
Page 4/808 May, 2013 005808Quote ID:Packet Page Number 52 of 140
$31.92$10.643JUNCTION SPLICE 1 1/2 STG11302-701
Parallel Technologies, Inc
7667 Equitable Drive Suite 201
Eden Prairie, MN 55344
Ph: 952-920-7185 Fax: 952-920-7475
www.ptnet.com
Description Qty Price Ext. Price
General Conditions
$0.00$0.00Permits (to be covered in EC only)
$408.00$34.0012Travel to site
$1,250.00$1,250.001Cleaning
$1,800.00$1,800.001Contingency
$3,458.00Total General Conditions
Description Qty Price Ext. Price
Electrical
$1,333.33$1,333.331Mobilization
$377.76$94.444Accept & Set UPS
$1,166.70$38.893085A Feed from Panel to UPS
$222.22$222.22185A Breaker
$1,666.67$1,666.671Startup & Loadbank UPS
$2,666.64$333.338Distribution Circuits (2 per rack)
$7,433.32Total Electrical
Description Qty Price Ext. Price
Electrical Equipment
$12,678.82$12,678.82115kva MGE Galaxy 3500 UPS w/bypass cabinet & 42
pole panel
$871.67$871.671Taxes (0.06875)
$13,550.49Total Electrical Equipment
Description Qty Price Ext. Price
Network/Comm/Security
$14,792.84$3,698.214GLOBALFRAME CABINET, 48U 700MM W 1200MM D,
W/CABLE MANAGEMENT
TS1018212
$420.00$105.004FREIGHT COSTS
$1,786.48$223.318110V SINGLE-PH, 20A VERTICAL POWER STRIP12848-708
$395.28$49.418VERTICAL PDU MOUNTING BRACKET FOR GR-SERIES
CABINET
25140-701
$120.13$120.13112IN LADDER RACKING, BK 10FT.11252-712
$20.36$10.182BUTT SPLICE 1.5 STRG BKZ11301-701
Page 5/808 May, 2013 005808Quote ID:Packet Page Number 53 of 140
Parallel Technologies, Inc
7667 Equitable Drive Suite 201
Eden Prairie, MN 55344
Ph: 952-920-7185 Fax: 952-920-7475
www.ptnet.com
Description Qty Price Ext. Price
Network/Comm/Security
$31.92$10.643JUNCTION SPLICE 1 1/2 STG11302-701
$350.24$87.564CABINET ELEVATION BLACK10506-716
$26.12$26.121WALL ANGL SPPRT 12IN BLK11421-712
$89.54$44.772BRACKET FORM TRI 12IN BLK11746-712
$56.00$14.004LADDER RACK GROUNDING
$196.00$49.004CABINET GROUNDING
$1,789.75$357.955CAT 6 CABLE BLUE PLENUM10136226
$2,194.56$7.62288CAT 6 JACK BLACK61110-RE6
$374.04$62.34624-PORT MODULAR PATCH PANEL49255-H24
$495.66$82.61624-PORT MODULAR ANGLED PATCH PANEL49256-H24
$1,008.00$2.8036012STRAND, 62.5 MM, ARMOREDPDPK012CB3510/25
$169.95$169.9511U FIBER ENCLOSURE5R1UM-F03
$84.59$84.591SMALL OPT-X WALL MOUNT ENCLOSURE5W110-00N
$125.98$62.992SC DUPLEX 62.5 MM DUPLEX ADAPTER PLATE5F100-2IC
$403.00$15.5026SC 62.5 MM FastCAM CONNECTOR49991-MSC
$117.60$39.2033/4" VELCROGT.75X1800
$175.00$175.001MISC MATERIAL
$632.50$55.0011.5LADDER RACK INSTALL
$962.50$55.0017.5CABINET INSTALL
$852.50$55.0015.5FIBER INSTALL
$2,915.00$55.0053COPPER CABLE INSTALL
$30,585.54Total Network/Comm/Security
Description Qty Price Ext. Price
Project Management
$6,000.00$150.0040Construction PM
$325.00$65.005Project Coordinator
$6,325.00Total Project Management
Description Qty Price Ext. Price
Design
Page 6/808 May, 2013 005808Quote ID:Packet Page Number 54 of 140
$1,956.27$1,956.2711 Year On-Site Warranty Extension for (1) Galaxy 3500
or SUVT 20 kVA UPS
Parallel Technologies, Inc
7667 Equitable Drive Suite 201
Eden Prairie, MN 55344
Ph: 952-920-7185 Fax: 952-920-7475
www.ptnet.com
Description Qty Price Ext. Price
Design
$4,000.00$200.0020Design Lead PM
$8,000.00$200.0040Electrical Design
$800.00$200.004Submittal Review
$12,800.00Total Design
Description Qty Price Ext. Price
Alternate #1 Electrical Optional
$1,333.33$1,333.331200 Amp Service Disconnect
$33,333.00$111.11300200A Feeder from Switchboard to Server Room
(300FT)
$444.44$444.441125A Breaker
$1,111.11$1,111.111125Amp Panel
$577.80$28.892050 Amp Feed to Air Conditioner (ft)
$2,889.00$28.8910060 Amp Feed to Condenser (ft)
$2,111.00$21.11100GFI Install
$41,799.68Total Alternate #1 Electrical
Description Qty Price Ext. Price
Alternate #2 Mechanical Optional
$13,888.90$2,777.7855-ton Minimate/condenser
$989.00$989.001Tax (.07125)
$8,333.00$83.33100Refrigerant Piping
$1,111.11$1,111.111Moblization
$1,666.67$1,666.671Accept and install
$888.89$888.891Start-up and test
$1,944.50$38.8950Condensate and Make-up
$833.33$833.331Core-drilling
$29,655.40Total Alternate #2 Mechanical
Description Qty Price Ext. Price
Add Alternate #3: UPS Warranty Options Optional
Page 7/808 May, 2013 005808Quote ID:Packet Page Number 55 of 140
Parallel Technologies, Inc
7667 Equitable Drive Suite 201
Eden Prairie, MN 55344
Ph: 952-920-7185 Fax: 952-920-7475
www.ptnet.com
Description Qty Price Ext. Price
Add Alternate #3: UPS Warranty Options Optional
$1,956.27$1,956.2711 Year On-Site Warranty Extension for (1) Galaxy 3500
or SUVT 20 kVA UPS
$1,696.22$1,696.2211 Year On-site Warranty Extension Srv for up to (4)
Internal Batteries for (1) G3500 or SUVT UPS
$3,652.49Total Add Alternate #3: UPS Warranty Options
Quote Summary
Description
$3,458.00General Conditions
$7,433.32Electrical
$13,550.49Electrical Equipment
$30,585.54Network/Comm/Security
$6,325.00Project Management
$12,800.00Design
$74,152.35Total
$0,000.00Sales Tax
$74,152.35Subtotal
Acceptance
PO #
Date:
Title:
Signature:
Date:
Title:
Signature:
City of Maplewood Parallel Technologies, Inc
Page 8/808 May, 2013 005808Quote ID:Packet Page Number 56 of 140
Agenda Item G5
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, Citizen Services Director
DATE: May 3, 2013
SUBJECT: Approval of Resolution for a Temporary Gambling Permit and Waive Permit Fee
for St. Paul East Parks Lions – Ramsey County Fair
Introduction
An application has been submitted for a temporary gambling permit by Thomas O’Ryan on
behalf of St. Paul East Parks Lions, 1821 Myrtle Street. The permit is to conduct excluded
bingo to raise funds to give back to the community. Bingo will be held at the Ramsey County
Fair, 2020 White Bear Avenue from July 10, 2013 to July 14, 2013 from 12:00 p.m. to 12:00
a.m.
As part of the event, an application for a temporary permit for on-sale 3.2 beer has also been
submitted. The organizer of the event is requesting the fee of $275 for this permits be waived.
In order for the State of Minnesota to issue a temporary gambling permit, approval of the
following resolution from the City is required:
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary gambling permit is approved for St. Paul East Park Lions to conduct excluded bingo
at the Ramsey County Fair, 2020 White Bear Avenue.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Recommendation
It is recommended that the Council approve the resolution for a temporary gambling permit for
St. Paul East Parks Lions to conduct excluded bingo at the Ramsey County Fair, 2020 White
Bear Avenue. It is further recommended that the Council approve the fees in the amount of
$275 be waived for a temporary permit for on-sale 3.2 beer.
Packet Page Number 57 of 140
Item G6
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: May 6, 2013
RE: Approval of Exception of Purchasing Policy for City Manager Retirement Reception
City Manager Antonen has tendered his resignation effective June 28, 2013 after serving the
public for 47 years; the last five of those as the Maplewood City Manager.
The City Purchasing Procedure Policy states the following:
The City of Maplewood may contribute up to $100 toward a retirement or farewell
recognition event when an employee retires or resigns after a minimum of 10 years with the
City. The money may be used for a cake, beverages, decoration and a plaque of
appreciation for the promotion of the City. The money may not be used for a gift. Gifts must
be paid for by contributions by other employees. Individual departments are responsible for
organizing and communicating farewell or retirement parties. The expense will be charged
to the Administrative Division of the department in which the person was employed.
City staff is in the process of organizing a reception to recognize Mr. Antonen’s years of service
and to wish him well in his retirement. As stated above, the Purchasing Policy indicates that the
city may contribute towards retirement recognition for employees that have been with the city
after a minimum of 10 years. Staff is requesting that the city council waive the minimum of ten
years and increase the contribution not to exceed $500.
Packet Page Number 58 of 140
Agenda Item G7
AGENDA REPORT
DATE: May 7, 2013
TO: James Antonen, City Manager
FROM: Terrie Rameaux, Human Resource Coordinator
Chuck Ahl, Assistant City Manager
SUBJECT: Approval of Resolution for 2013 Pay Rates for
Temporary/Seasonal, and Casual Part-Time Employees
BACKGROUND
It is recommended that this resolution be adopted to replace the existing resolution
establishing pay rates for temporary, seasonal, and casual part-time employees.
The only change to the resolution is a 1% cost of living adjustment (COLA) to the
casual part-time Fire Department positions retroactive to January 1, 2013 and then
an additional 1% COLA effective July 1, 2013. These COLA adjustments are
consistent with the 2013 COLA adjustments for the City’s various collective
bargaining groups. These pay rates are indicated in bold on the attached resolution.
RECOMMENDATION
Adoption of the attached resolution increasing the Fire Department positions by a
1% COLA effective 1/1/13 and an addition 1% COLA effective 7/1/13 is
recommended.
Attachment:
1. Resolution for 2013 Temporary/Seasonal and Casual P/T Employees
Packet Page Number 59 of 140
RESOLUTION
WHEREAS, according to the Minnesota Public Employees Labor Relations act, part-time employees
who do not work more than 14 hour per week and temporary/seasonal employees who work in
positions that do not exceed 67 days in a calendar year, or 100 days for full-time students, are not
public employees and are therefore not eligible for membership in a public employee union.
NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications
are hereby established for temporary/seasonal, casual part-time employees effective January 1, 2013
upon Council approval.
Accountant $10.00-30.00 per hour
Accounting Technician $9.00-22.00 per hour
Administrative Assistant $9.00-23.00 per hour
Background Investigator $25.00-35.00 per hour
Building Inspector $14.00-35.00 per hour
Building Attendant $7.25-15.00 per hour
Customer Service Assistant $7.25-15.00 per hour
CSO $8.00-16.00 per hour
Data Entry Operator $8.00-12.00 per hour
Election Judge $7.25-12.00 per hour
Election Judge - Assistant Chair $9.00-15.00 per hour
Election Precinct Chair $9.00-16.00 per hour
Engineering Aide $7.00-16.00 per hour
Engineering Technician $10.00-16.00 per hour
Fire Maintenance/Engineer ** $14.28 (1/1/13) per hour
$14.42 (7/1/13) per hour
Firefighter-in-Training (new hire) ** $10.20 (1/1/13) per hour
$10.30 (7/1/13) per hour
Firefighter/EMT ** $12.24 (1/1/13) per hour
$12.36 (7/1/13) per hour
Firefighter/Paramedic ** $13.26 (1/1/13) per hour
$13.39 (7/1/13) per hour
Firefighter/EMT Captain ** $14.28 (1/1/13) per hour
$14.42 (7/1/13) per hour
Firefighter/Paramedic Captain ** $15.30 (1/1/13) per hour
$15.45 (7/1/13) per hour
Battalion Chief ** $16.32 (1/1/13) per hour
$16.48 (7/1/13) per hour
Intern $7.25-20.00 per hour
IT Technician $15.00-20.00 per hour
Laborer $7.25-14.00 per hour
Lifeguard $7.25-14.00 per hour
Manager-on-Duty Differential $1.00 per hour
Office Specialist $8.50-18.00 per hour
Receptionist $8.00-16.00 per hour
Recreation Instructor/Leader $7.25-32.00 per hour
Recreation Official $7.25-30.00 per hour
Recreation Worker $7.25-18.00 per hour
Theater Technician $20.00-30.00 per hour
Vehicle Technician $9.00-15.00 per hour
Video Coordinator* $11.00-19.00 per hour
Video Technician* $10.00-18.00 per hour
Water Safety Instructor (WSP) Differential $2.00 per hour
Head Lifeguard (HG) Differential $1.00 per hour
Water Safety Aide (WSA) Differential $.50 per hour
*Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less.
** Fire Department positions shall receive a $2 per hour differential for working the following
holidays: New Year’s Day, Memorial Day, July 4th, Labor Day, Thanksgiving Day and Christmas Day.
BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay
rate within the above ranges.
Packet Page Number 60 of 140
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer / Public Works Director
Steve Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Arkwright-Sunrise Area Improvements, City Project 12-09
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
DATE: May 8, 2013
INTRODUCTION
The public hearing for this project has been scheduled for 7:00 p.m., Monday, May 13, 2013. Notices of the
public hearing have been mailed and published. As previously directed by council, all residents within 500
feet of any street improvement have also been notified for this public hearing in addition to those living on
the subject streets. The feasibility study was accepted by the City Council on April 8, 2013, with a
resolution authorizing the preparation of plans and specifications, and calling for a public hearing. The City
Council will consider ordering the improvement following the public hearing.
BACKGROUND
This project is proposed to replace deteriorated infrastructure and this work will help towards meeting set
goals of the council, as identified in the adopted budget, to attain a minimum pavement condition index
rating of 70 out of 100 for 75% of the 135 miles of local streets. Currently roughly 66% of the local streets
are rated at 70 or higher, about 9% shy of the set goal. In order to meet this goal the Public Works
department plans neighborhood reconstruction projects according to the five year Capital Improvement
Plan (CIP). The city’s street reconstruction program began in 1999 and many neighborhoods have seen
investment through this program. Post construction surveys have been incorporated into these projects
and residents have been very favorable to the neighborhood investment. The reconstruction program is
also the best opportunity to reduce the volume of stormwater runoff and pollutants before reaching lakes
and wetlands. The city is required to do this as part of the NPDES MS4 Permit requirements mandated
through the Minnesota Pollution Control Agency under the Clean Water Act.
Main Project Area
The proposed main project area can be seen on the attached project location map and is generally
located east of McMenemy Street, north of County Road B, west of Edgerton Street, and south of
Highway 36. These streets have a combined length of approximately 2.2 miles with an average PCI
rating of 35. The average Pavement Condition Index (PCI) method was used to determine the condition
of existing streets. The PCI rating is based on a visual survey of the pavement and results in a number
between 0 and 100, with 0 being the worst possible pavement condition and 100 being a newly
constructed road. This is the most deteriorated pavement in the entire city and needs to be fixed.
The feasibility report was ordered at the July 23, 2012 City Council meeting. Subsequently a letter and
information packet was mailed to the residents on October 9, 2012. This mailing provided information on
the council’s action and to inform residents that preliminary engineering, such as soil borings and a
Agenda Item H1
Packet Page Number 61 of 140
topographic survey, would begin within the neighborhood. The information packet contained an article
discussing the city’s street reconstruction program, an article providing information about special
assessments, a rain garden pamphlet, a driveway reconstruction program pamphlet, a questionnaire, and
information about the questionnaire. Response questionnaires mailed back to the city by residents along
with a summary of written comments are attached to this report.
An informational neighborhood meeting was held on January 11, 2013 from 5:30-7:30 P.M. at the
Maplewood Community Center. Invitations were mailed to 153 property owners and approximately 40
residents attended the informational meeting. Staff gave a presentation about the project and what a
standard street reconstruction project entails. The presentation included the public improvement process,
the construction process, existing conditions, proposed improvements, proposed assessments, and an
estimated project timeline. The initial design concept was based on the Living Streets Policy. The initial
design concept called for the narrowing of roads, a sidewalk located on one side of every street, rain
gardens, boulevard trees, and repairs/upgrades to the utility infrastructure (see attached Original Layout).
After the presentation residents asked questions, expressed concerns, and gave input about the project.
Staff opened up the meeting for a brainstorming session to get ideas from residents about how a
Maplewood street project could resolve some long-standing issues in their neighborhood. Staff made
themselves available to discuss the project one-on-one after the general question and answer period of the
presentation. Based on discussion with the residents most were opposed to the proposed sidewalks being
installed on all the neighborhood streets. Items that residents brought up and felt needed to be improved
included localized drainage issues, street lighting, and there was discussion about the proposed sidewalk
along County Road B. Following the meetings, staff made themselves available via phone, email, and
meetings with the residents to discuss the proposed improvements.
Following the January 11th meeting staff reviewed the comments received at the meeting and evaluated
possible design opportunities to address these concerns. Localized drainage issues are normally solved
by installing/upgrading storm sewer catch basins and pipe, providing an adequate crown to the street,
installing concrete curb and gutters, and constructing rain gardens. Staff reviewed options to address the
concerns for the amount of proposed walk within the neighborhood. Sidewalks were scaled back to be
included only on McMenemy St., Arkwright St., Desoto St. lying south of Lark Avenue in order to provide a
connection to the proposed sidewalk along County Road B, and at the north end of Desoto St. and Burr St.
that would connect the two neighborhood areas.
A revised design concept was developed (see attached Revised Layout) which reduced the amount of
proposed sidewalk while still adhering to the Living Streets Policy. A questionnaire was sent out to the 153
property owners to solicit feedback from the residents regarding the revised layout. Of the 40
questionnaire responses received the vast majority were opposed to sidewalks being constructed. Staff
received a petition from 8 properties along DeSoto Street in opposition to the sidewalk proposed along their
street as part of the revised layout.
A second informational neighborhood meeting was held on February 21, 2013 from 5:30-7:30 P.M. at the
Maplewood Community Center. Invitations were mailed to 153 property owners and approximately 35
residents attended the informational meeting. Staff gave a presentation about the revised concept design.
The presentation included a recap of the public improvement process, review of the first design concept,
and discussed the revised design concept.
After the presentation residents asked questions, expressed concerns, and gave input about the project.
Staff made themselves available to discuss the project one-on-one after the general question and answer
period of the presentation. The majority of residents attending the meeting were opposed to sidewalks
being constructed within the neighborhood. The primary reason expressed was that the neighborhood was
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not a “through neighborhood” as it is bounded by highways on the north and west sides. Additionally they
felt the streets were safe enough for walking at their current width. Three residents spoke in favor of the
walks due to safety concerns for children in the neighborhood. A few residents expressed concern
regarding the proposed closure of access from Sunrise Drive to Edgerton Street as well.
Following the February 21st meeting staff reviewed the input from the residents and developed the final
design concept (see attached Final Feasibility Layout). This concept maintains the sidewalk connection
between the two neighborhoods from Desoto St. to Burr St. at the north end of the project. Sidewalk is
also proposed along Arkwright St. from Lark Ave. to County Road B. Staff feels that providing a minimum
of one north/south sidewalk to serve as a main connection and crossing point to the proposed sidewalk
along County Road B is necessary. A letter detailing the final design concept was mailed out to the
residents the week of April 1, 2013. This letter also included information regarding the proposed
assessment rates for this project that are based on the special benefits appraisal report.
A petition was received on May 6, 2013 from residents in the vicinity of the proposed Arkwright Street
sidewalk. The petition notes a strong opposition to the proposed Arkwright Street sidewalk. A copy of this
petition has been included as an attachment to this report.
Burr Street and Eldridge Avenue
Staff reviewed the feasibility of including pavement rehabilitation for Burr Street and Eldridge Avenue as
part of the proposed project. On January 14, 2013 a neighborhood meeting was held from 5:30-7:30 P.M.
at the Maplewood Community Center. Invitations were mailed to 16 property owners and 4 residents
attended the informational meeting. Staff gave a presentation about the proposed project. The
presentation included the public improvement process, the construction process, existing conditions,
proposed improvements, proposed assessments, and an estimated project timeline. The proposed
improvements include the mill and overlay of the Burr Street and Eldridge Avenue.
After the presentation residents asked questions, expressed concerns, and gave input about the project.
Staff made themselves available to discuss the project one-on-one after the general question and answer
period of the presentation. Based on discussion with the residents the main questions where about
localized drainage issue and if rain gardens could be included as part of the improvements. And the
answer was “yes.”
County Road B and Edgerton Street Sidewalk
Staff also reviewed the feasibility of constructing a sidewalk along County Road B from Mississippi Street
to Edgerton Street and along Edgerton Street from County Road B to the existing sidewalk that extends
over Highway 36. On January 19, 2013 a neighborhood meeting was held from 5:30-7:30 P.M. at the
Maplewood Community Center. Invitations were mailed to 45 property owners and approximately 20
residents attended the informational meeting. Staff gave a presentation about the proposed sidewalk
project. The presentation included the public improvement process, the construction process, existing
conditions, proposed improvements, and an estimated project timeline.
After the presentation residents asked questions, expressed concerns, and gave input about the project.
Staff made themselves available to discuss the project one-on-one after the general question and answer
period of the presentation. Based on discussion with the residents there were questions about how the
sidewalk route was chosen, maintenance, and grading impacts. There were residents both in favor and
opposed to the proposed sidewalk. Staff also met with the City’s Parks Department to discuss the sidewalk
and trail improvements that are proposed to be included as part of the project. These pedestrian
improvements were proposed consistent with the approved Comprehensive Plan.
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City Commissions and Boards
Staff brought the project design concept before the Community Design Review Board, the Parks and
Recreation Commission, the Environmental and Natural Resources Commission, and the Planning
Commission. Staff presented the revised design concept (see attached Revised Layout), showed how the
design addressed concerns of residents, answered questions, and solicited feedback from the various
commissions. Overall the commissions were supportive of the proposed design concepts.
DISCUSSION
Main Project Area
The main neighborhood improvement project generally consists of the following streets: Arkwright St.,
Burr St., Clark St., Desoto St., Hendry Pl., Highway Dr., Lark Ave., Laurie Rd., McMenemy St., Sunrise
Dr. and Viking Dr. These streets are listed in the approved 2013 – 2017 Maplewood Capital
Improvement Plan (CIP) as a proposed project for the 2013 construction season (however it has since
been delayed to 2014 construction as a result of balancing bonding needs amongst other city projects).
The streets in the main neighborhood improvement project area currently do not have concrete curb and
gutter. New concrete curb and gutter would be installed along all of the neighborhood streets. The full
roadway throughout the main project area will need to be removed and replaced as part of the street
reconstruction due to the lack of an adequate existing road cross-section and deteriorating pavement
condition. The majority of the existing neighborhood streets are currently constructed without the
necessary aggregate base to provide a firm base to support the bituminous section of the road. Poor
subgrade soils will need to be removed and replaced with a granular material to allow proper subsurface
drainage in order to prevent frost heaving.
The neighborhood street widths range from 24 to 30 feet wide. The proposed streets are to be designed to
standards recommended in the City’s Living Streets Policy. The proposed streets will range from 24-feet to
28-feet wide. The streets with proposed sidewalk are designed similar to the attached Local Street Option
1 diagram (see attachment). These streets will be 24 feet wide with sidewalk on one side. The majority of
the streets are designed to be 28 feet wide, similar to the Local Street Option 3 diagram (see attachment),
and do not include sidewalks. The existing access to Edgerton Street from Sunrise Drive is proposed to be
closed to improve the intersection safety and reduce the amount of cut-through traffic through the
neighborhood.
Saint Paul Regional Water Services (SPRWS) owns and operates the water mains within the Arkwright
Sunrise neighborhood. SPRWS has identified that the majority of the water main in this area is cast iron
pipe installed in the 1960’s and is in need of replacement. SPRWS has agreed to replace the
approximately 9,700 L.F. of cast iron pipe with new 8” ductile iron pipe. Additionally, 1,000 L.F. of new
water main will be extended down Burr Street to provide city water to 14 properties that currently do not
have access to the city water system.
Limited storm sewer is present within the project area. An expansion of the existing system is a major
part of the proposed improvements to relieve drainage issues, reduce street ponding problems, and
reduce the amount of storm water runoff in the roadway section. A significant portion of the existing
system was found to be in need of replacement.
Currently there are no water quality treatment practices in the project area. Proposed treatment features
such as regional rainwater gardens, boulevard rainwater gardens, and underground infiltration systems will
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provide the means to capture and reduce pollutants from reaching downstream water bodies. Staff will be
working with the residents on the location and design of the rainwater gardens.
The Sanitary Sewer Superintendent has noted that this neighborhood’s sanitary sewer system has a
history of root intrusion, structural deficiencies, and has identified need for spot repairs to the main line,
4,100 L.F. of sewer main lining, and manhole reconstruction. Additionally the city will pay for a free sewer
service cleaning/televising for homeowners who have a history of issues. Any deficiencies found within the
right of way would be paid for by the city during the project.
McMenemy is a border street with Little Canada and costs would be shared and a Joint Powers Agreement
will be drafted and brought forward to council prior to awarding a construction contract. The city has met
with Little Canada staff and they are aware and supportive of the proposed project.
Burr Street and Eldridge Avenue
Burr Street and Eldridge Avenue are in need of a mill and overlay. By inclusion of these streets as part of
the project it will allow for an overall neighborhood improvement approach to the design and would
represent a cost savings over rehabilitating them as a standalone project.
County Road B and Edgerton Street Sidewalk
Staff is proposing the construction of a concrete sidewalk along the south side of County Road B from
Mississippi Street to Edgerton Street and along Edgerton Street from County Road B to the existing
sidewalk crossing Highway 36. In the City of Maplewood’s 2030 Comprehensive Plan County Road B is
identified as an east/west corridor and Edgerton Avenue is identified as a north/south corridor for trails
and sidewalk improvements. The proposed walk along the south side of County Road B will connect to
the existing walk along Mississippi Street and tie into the small tot lot at the intersection of County Road B
and Mississippi Street. This walk will extend east to Edgerton Street and north along both sides of
Edgerton Street to the existing walk adjacent to the Trinity Baptist Church and the existing sidewalk that
crosses Highway 36. Ramsey County would pay half the cost.
McKnight Road Sidewalk
Staff is proposing the construction of a short segment of concrete sidewalk along the east side of McKnight
Road from 320 McKnight Road to the intersection of Londin Lane. Staff has received a request from a
disabled resident in the area to make this connection to provide a dedicated pedestrian route to access the
businesses and bus stops in the area. Ramsey County would pay for half of this cost.
Neighborhood Fog Seal
To extend the life of bituminous pavement in neighborhoods that have previously been reconstructed staff
recommends applying a fog seal to the existing streets. As part of this project staff will review past projects
to determine which will benefit the most from a fog seal. A fog seal helps seal the pavement surface,
provides protection from moisture intrusion, and helps restore flexibility by rejuvenating the upper layer of
the bituminous.
ASSESSMENTS
Based on the City of Maplewood’s Assessment Policy, parcels will be assessed on an equal “unit” basis.
The City’s current residential unit assessment rate for a full street reconstruction including storm sewer is
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$7,690. However, per Minnesota State Statute 429, the assessment amount cannot be greater than the
benefit received by the property from the improvement.
An independent appraisal firm was hired to ascertain an opinion of special benefit received by properties
within the project area. This information was used to set the proposed special benefit assessment
amounts for the project area. There are 137 assessable residential parcels within the Arkwright-Sunrise
project area. Of these parcels, 14 along Burr Street are proposed to be assessed for watermain where
service is currently unavailable. There are an additional 16 assessable residential parcels along the
proposed project addition of Burr Street (south of County Road B) and Eldridge Avenue. Refer to proposed
assessment roll and maps attached. Note that the Assessment Hearing would not be held until later this
year.
Based on the City of Maplewood’s Pavement Management Policy, parcels will be assessed on an equal
“unit” basis. The project assessment “unit” rates have been set based on the special benefit appraisal as
follows:
Residential
o Area 1 Special Benefit Assessment Rate = $4,125/unit
Full Reconstruction
o Area 2 Special Benefit Assessment Rate = $4,500/unit
Full Reconstruction (Slightly Larger Lots)
o Area 3 Special Benefit Assessment Rate = $1,950/unit
Pavement Rehabilitation
o Watermain Assessment Rate = $5,770/Unit
Based on 2013 City of Maplewood Cash Connection Charges (Main and Service)
For those properties on Burr Street north of Hendry Place.
BUDGET
The total project budget approved at the April 8, 2013 city council meeting is $4,996,000. The following is a
breakdown of the estimated projects cost, including 10% for construction contingencies and 28% for
engineering and administration, as identified through the feasibility process:
DESCRIPTION ESTIMATED COST
Main Project Area Full Reconstruction =$4,487,000.00
Burr St & Eldridge Ave Pavement Rehabilitation =$115,000.00
County Rd B & Edgerton St sidewalk =$322,000.00
McKnight Rd. Sidewalk =$30,000.00
Neighborhood Fog Seal $42,000.00
Total Estimated Project Cost =$4,996,000.00
The project budget detailed in the proposed 2014-2018 Capital Improvement Plan (CIP) is $4,991,000 not
including the Driveway Replacement Program.
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FUNDING SOURCE
FEASIBILITY
ESTIMATE
G.O. IMPROVEMENT BONDS $2,529,000
RAMSEY COUNTY (SIDEWALKS)$176,000
SANITARY SEWER FUND $279,000
I & I GRANT $39,000
ENVIRONMENTAL UTILITY FUND $460,000
SPECIAL BENEFIT ASSESSMENT $697,000
ST. PAUL WATER $480,000
W.A.C. FUND $58,000
CITY OF LITTLE CANADA $243,000
DRIVEWAY REPLACEMENT PROGRAM $35,000
TOTAL FUNDING $4,996,000
The estimated project recovery table above shows the proposed funding for the total estimated project
cost. It should be noted that Saint Paul Regional Water Services (SPRWS) will reimburse the city for the
costs associated with the replacement of existing water main. The estimated reimbursement amount,
shown above, is $480,000. The city has received a grant from Metropolitan Council for Inflow/Infiltration
improvements and it is estimated that $39,000 will be applied to this project to help offset some of the
proposed sanitary sewer improvements. Ramsey County will reimburse the City for 50% of the proposed
sidewalk improvements. This is currently estimated to be $176,000 as shown in the estimated project
recovery table above.
The Living Streets design has the added advantage that from a budgetary standpoint there will be
continued cost savings over the life of the road with reduced costs in maintenance, seal-coating/mill and
overlay projects, and when the road surface requires replacement. This is all in addition to the benefits of
slowing traffic, providing a safe route for pedestrians, and enhancing stormwater quality and the urban
forest.
CONCLUSION
The proposed project improvements are necessary to replace and upgrade city infrastructure and to meet
storm water regulatory requirements. The water system is in need of replacement. The sanitary sewer and
storm sewer systems are in need of significant repairs and upgrades. The full reconstruction of the streets
is necessary due to numerous pavement distresses and inadequate supporting materials. Street
reconstruction will also address street ponding and icing issues by creating a proper street section to
include concrete curb and gutter and proper slopes.
In order to meet storm water regulatory requirements, volume reduction measures must be implemented to
capture pollutants before reaching lakes and wetlands. As part of the city’s obligation, volume reduction of
1” over the impervious areas must be met. The Living Street Concept represents an innovative and
economical design that helps meet these requirements.
Overall the proposed design was generally well received by area residents, while the installation of
neighborhood sidewalks was met with opposition.
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RECOMMENDATION
It is recommended that the City Council hold a Public Hearing and consider approval of the Resolution
Ordering the Improvement for the Arkwright-Sunrise Area Improvements, City Project 12-09. (Four
affirmative votes are required to approve this resolution).
Attachments:
1. Resolution Ordering Improvement
2. Feasibility Report – Executive Summary
3. Questionnaire Results
4. Location Map
5. Original Layout
6. Revised Layout
7. Final Feasibility Layout
8. Living Streets Design Concept Option 1
9. Living Streets Design Concept Option 3
10. Arkwright Street Sidewalk Petition
11. Proposed Assessment Roll and Maps
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RESOLUTION
ORDERING IMPROVEMENT
WHEREAS, a resolution of the City Council adopted the 8th day of April 2013, fixed a date for a
council hearing on the proposed street improvements for the Arkwright-Sunrise Area Improvements, City
Project 12-09.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given,
and the hearing was duly held on May 13, 2013, and the council has heard all persons desiring to be heard
on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that the
City of Maplewood make improvements to the Arkwright-Sunrise Area Improvements, City Project 12-09.
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 13th
day of May, 2013.
3. The City engineer, or his designee, is the designated engineer for this improvement and is
hereby directed to prepare final plans and specifications for the making of said improvement as previously
directed by the city council at the April 8, 2013 council meeting.
4. The finance director was authorized to make the financial transfers necessary to implement
the financing plan for the project by the city council at the April 8, 2013 council meeting. A project budget
of $4,996,000 was established. The approved financing plan is as follows and shall be implemented:
FUNDING SOURCE
FEASIBILITY
ESTIMATE
G.O. IMPROVEMENT BONDS $2,529,000
RAMSEY COUNTY (SIDEWALKS)$176,000
SANITARY SEWER FUND $279,000
I & I GRANT $39,000
ENVIRONMENTAL UTILITY FUND $460,000
SPECIAL BENEFIT ASSESSMENT $697,000
ST. PAUL WATER $480,000
W.A.C. FUND $58,000
CITY OF LITTLE CANADA $243,000
DRIVEWAY REPLACEMENT PROGRAM $35,000
TOTAL FUNDING $4,996,000
Approved this 13th day of May 2013.
Agenda Item H1
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v
ARKWRIGHT-SUNRISE AREA IMPROVEMENTS
CITY PROJECT 12-09
EXECUTIVE SUMMARY
ARKWRIGHT STREET, BURR STREET, CLARK STREET, DESOTO STREET, HENDRY PLACE,
HIGHWAY DRIVE, LARK AVENUE, LAURIE ROAD, MCMENEMY STREET, SUNRISE DRIVE,
VIKING DRIVE
Project Summary
This feasibility report has been prepared for the Arkwright-Sunrise Area Improvement Project,
City of Maplewood Project 12-09. The above referenced streets total approximately 2.2 miles in
length. The neighborhood area is generally bounded by Highway 36 to the North, Edgerton
Street to the East, County Road B to the South, and Interstate 35E to the West. The proposed
improvements include the following:
1) The full reconstruction of all streets listed above. Full reconstruction of these streets will
include removal and replacement of the existing aggregate base and bituminous. The
street reconstruction will also include sub grade corrections consisting of replacing the
sub grade fill material with a sand sub base, drain tile, and a geo-textile fabric.
2) Concrete curb and gutter installation for all streets.
3) Street layouts that reflect the City’s “Living Streets” policy. These layouts include
narrower street widths and the addition of sidewalks on select neighborhood streets.
The closure of Sunrise Drive at Edgerton Street is recommended to reduce the amount
of cut-through traffic in the neighborhood.
4) Installation of a new storm sewer system throughout the neighborhood to relieve
drainage issues.
5) Evaluate and implement storm water best management practices as required to meet
Ramsey-Washington Metro Watershed District and City of Maplewood requirements as
well as the City’s non-degradation and MS4 permit obligations.
6) Conduct repairs to the existing sanitary sewer system. The sanitary sewer system for
the project area has a history of root intrusion and structural deficiencies. Review of the
existing sanitary sewer system shows that spot repairs and lining of the main line will be
required.
7) Conduct private sewer service televising, cleaning, and inspection as needed. Evaluate
televising data to determine needs for sanitary sewer service repairs within the street
right-of-way.
8) Conduct watermain replacement and repairs in the area in conjunction with Saint Paul
Regional Water Services’ (SPRWS) capital improvement plan. SPRWS has identified
approximately 7,500 linear feet of watermain replacement and 1,000 linear feet of
watermain extension. SPRWS is currently evaluating other water system repairs,
replacements, and enhancements for items such as gate valves, hydrants, curb stops
and other system components.
9) Sidewalk along the south side of County Road B from Mississippi Street to Edgerton
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vi
Street.
10) Sidewalk along the east side of Edgerton Street, from the proposed County Road B
sidewalk to the existing sidewalk near Trinity Baptist Church.
11) Sidewalk along the east side of Mcknight road, from Londin Lane to the existing
sidewalk 450 feet to the north.
12) Pavement rehabilitation on the Burr Street and Eldridge Avenue culs-de-sac east of
DeSoto Street.
13) The fog seal of past neighborhood improvement project streets.
Project Cost
The estimated costs for the proposed improvements are detailed below. These costs include a
10% construction cost contingency and a 28% allowance for indirect costs.
PROPOSED IMPROVEMENTS TOTAL
AMOUNT
% OF TOTAL
PROJECT
STREET IMPROVEMENTS 3,034,000$ 61%
SIDEWALK IMPROVEMENTS 352,000$ 7%
DRAINAGE IMPROVEMENTS 719,000$ 14%
SANITARY SEWER IMPROVMENTS 318,000$ 6%
WATER SYSTEM IMPROVEMENTS 538,000$ 11%
DRIVEWAY REPLACEMENT PROGRAM 35,000$ 1%
TOTAL ESTIMATE OF PROJECT COSTS $4,996,000 100%
ESTIMATED PROJECT COST SUMMARY
Proposed Financing
The improvements are proposed to be financed through a combination of special assessments to
the benefiting properties, G.O. Improvement Bonds, Ramsey County, the Environmental Utility
Fund, an I&I grant, W.A.C. funds, other City of Maplewood funds, and the St. Paul Water fund.
Additionally, 50 percent of the costs associated with McMenemy Street are proposed to be
funded by the City of Little Canada. The following is a summary of the estimated financing for the
proposed project.
FUNDING SOURCE
TOTAL
AMOUNT
% OF TOTAL
PROJECT
G.O. IMPROVEMENT BONDS $2,529,000 50%
RAMSEY COUNTY (SIDEWALKS)$176,000 3%
SANITARY SEWER FUND $279,000 6%
I & I GRANT $39,000 1%
ENVIRONMENTAL UTILITY FUND $460,000 9%
SPECIAL BENEFIT ASSESSMENT $697,000 14%
ST. PAUL WATER $480,000 10%
W.A.C. FUND $58,000 1%
CITY OF LITTLE CANADA $243,000 5%
DRIVEWAY REPLACEMENT PROGRAM $35,000 1%
TOTAL FUNDING $4,996,000 100%
ESTIMATED PROJECT COST RECOVERY
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vii
Schedule
The following schedule may be implemented, should it be determined to proceed with the
project:
Receive feasibility study 4/8/2013
Order public hearing 4/8/2013
Public hearing 5/13/2013
Approve plans and specs/authorize advertisement for bids 10/14/2013
Bid date 11/6/2013
Assessment hearing 11/11/2013
Accept bids/award contract 11/11/2013
Begin construction 5/1/2014
Assessments certified to Ramsey County 11/1/2014
Complete construction 11/1/2014
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Packet Page Number 72 of 140
Arkwright Sunrise Area StreetsCity Project 12-09Questionaire ResultsStreetYears Lived @ AddressSanitary Issue Require Regular Cleaning CommentDrainage Issue (basement)WhenCommentStanding Water (yard)CommentDirect FloodingCommentRain GardenDriveway ProgramGeneral CommentsArkwright St 25 n nyy Stays a couple of days; 37' S. nn nThe cost we will incurArkwright St 16 n nyafter big rain storms Not if I keep gutters clean nnyyArkwright St 24 n nHad main drain,shower, and laundry room cleaned on 9/12/12 due to backup nnnnWe just had landscaping done in front of the house and around the mailbox and across the driveway w/ decorative rock and plants (perennials) summer of 2010. Will this be redesigned for us?Arkwright St 20 y ytree roots; want new PVC service n n n y y Please add street lights to my blockArkwright St 39 n nnnnnArkwright St 46 n nyafter big rain stormsnnnyArkwright St 41 n nnnstanding water in street is nuisancenn yDriveway has paver edging. When do we need to remove some landscaping posts at our corner - We want to keep them - Will you help or do we need to do it - Remove and replace later?Arkwright St 14 n yAbout 50' towards the street the clay outgoing sewer line has roots that we cut out every other year. Last cleaned spring of 2012 nnny nThe streets have gotten worse each year and I am happy that you are going to replace them. Also, I reported the finding of major growth of roots that were viewed via video that were out into the city's main system.Arkwright St 7 n nnnnn yBurr St 0.5 n nnyStays a couple of hours; North side of house 5'-10' away; nuisancenyBurr StnnyBurr St4nnnnnBurr St45 n nnnnn nBurr St35 n nnnnn nBurr St1nnnnnnyBurr St6 y yWater back-up in basement floor drain; Once a month; cleans out the drain line up to 50' with a small snake nnnWe currently have a well. Will we get city water? Can we keep the well for watering the lawn?Burr St3 n nyafter big rain storms; in the spring during snow meltynyBurr St 59 yNeighbor's tree roots blocked sewer; had service cleaned in 2009nnnn nI do not want sidewalks.Burr St60 n nnnnn nWater - we are on a wellClark St 47 n nnnnn nWe don't need sidewalks. The streets need speed bumps.Clark St 10 n ny after big rain stormsyStays 12-24 hours in backyard, 50' NW of house; Nuisancenn nClark St41 n nnnnynClark St 22 n n n n n y n Please no sidewalksCounty Road B 50 y yRoots; cleaned every 1-2 years; last cleaned 11/2011; Connection is on Co. Rd. B yafter big rain storms; in the spring during snow melt n yPut longer gutter extensions on, and covers on the window wells y nHow much is the environmental utility fund fee?Desoto St 11 n yRoots; cleaned every 18 - 24 months n n n n nDesoto St 15 n yGound roots, cleaned every 1 - 2 years. Last cleaned 9/30/2010 y after big rain stormsFoundation might be cracked west side yLow spot, 40' from house; water sits for 2 -3 days. Want rain water garden there? n y nDesoto St 35 nBasement floor drain back up due to build up of hair and garbage disposal deposits and tree roots. Cleaned every 5 years. Last cleaned 2009. n nAgenda Item H1 Attachment 3Packet Page Number 73 of 140
Arkwright Sunrise Area StreetsCity Project 12-09Questionaire ResultsStreetYears Lived @ AddressSanitary Issue Require Regular Cleaning CommentDrainage Issue (basement)WhenCommentStanding Water (yard)CommentDirect FloodingCommentRain GardenDriveway ProgramGeneral CommentsDesoto St 7 n nSlow drain - Roto Rooter - 2006 - Problem was at street tree roots. n n n y yDesoto St43 n nnnnDesoto St 6 y yRoots all the way out the main line. Cleans it himself 4 times a year.nnny yDesoto St 16 y yTree roots; cleaned about every year; last done 1.5 years ago; contacted City; problem was encountered at the very end of the line nnnnDesoto St 56 yRoots; cleaned in 2003, 2006,and 2008nnot since the last repair in 2008nnnNo sidewalks pleaseDesoto St 50 y nTree roots; cleaned every 5 to8 years; last done 2 years agonnnn yKeep the cost downDesoto St 18 y yWater comes up basement floor drain; yearly cleaning last completed 6/9/2012 y after big rain stormsyStanding water right next to south side of house for a couple of hoursny yHendry Place 45 n nWe had it cleaned maybe 3 times - roots from tree midway in yard. Last cleaned 3 years agonnnnI look forward to not having water in front of mail box.Hendry Place 0.1 ? ?only lived there 1 month; unknown issues?no basement; crawl space ?nno windowsn nWhen will we know how much this will cost and the additional price of the assessment. I just bought this house and this is a huge surpriseHendry Place 59 y yRoots; cleaned every 3-4 years; last cleaned about a year agoused toafter big rain storms; in the spring during snow meltDrain tile system installed 10/17/12nnWindow wells dug out and river rocked 2 feet down; done 10/17/12n yHendry Place55 n nNo basementnyHendry Place60 + n nnnnnyHendry Place 4 n nyafter big rain storms; in the spring during snow melt; after almost any rain or melting eventWe rarely see standing water except after large amounts of rain or melting in a short period, but we often get moisture/condensation yStays for 1-2 days; 10' East and SW from house ny yCurbs along our street would be fine, but we wouldn't want a sidewalk. However a sidewalk along County B would be nice.Hendry Place 52 n n n n n y yWe do not need sidewalks on our street. The street is one block long and the only traffic we have are the residents of the streetLark Ave 25 n n n n nyyLark Ave 22 n nSlow drain - Roto Rooter - 2002 n n n n y Fix the streets without adding curbsLark Ave 37 n n y after big rain storms nnPreviously I sent a letter about my concerns about sidewalks. I never received a response but my neighbor said they were not planning sidewalks in our community.Lark Ave 19 n n y after big rain stormsWe did until last year when we re-did all landscaping near the house y10 feet away from house, for 2-24 hours, depending on rain amount & ground saturation yBasement egress window filled with water. Then had a landscaper change grade around house y yThere is a storm drain in our front yard/boulevard. Can it be removed?Lark Ave 15 n n y after big rain storms n n y nLook forward to it. Very much needed in our neighborhoodLark Ave 26 n n n y15'-20' from house, for a couple hours after 1" rainfall in flat spot in front yard. Not a problem. yOne time in early 1990's during an 8" rainfall event n nWe walk our larger neighborhood area every day, rain, snow, sleet - just like the mailman; Our observation is that most of the rain gardens we have seen do not collect water and often go unkept. The concept is good, the implementation is not good and unsightly when not kept up.Lark Ave 8 n nyafter big rain stormsnnyyLark Ave 16 n ny after big rain stormsnny nI am concerned about the cost. My house value is down, property taxes are up. This is going to add a lot of money to my property taxes!Laurie RdyAgenda Item H1 Attachment 3Packet Page Number 74 of 140
Arkwright Sunrise Area StreetsCity Project 12-09Questionaire ResultsStreetYears Lived @ AddressSanitary Issue Require Regular Cleaning CommentDrainage Issue (basement)WhenCommentStanding Water (yard)CommentDirect FloodingCommentRain GardenDriveway ProgramGeneral CommentsLaurie Rd 10 n yTree roots; cleaned every 3 years; last done 2 years ago yin the spring - during snow meltHad sump pump and drain tile installed yLess than a day; 100 away in middle of back yard; nuisance n nGood communication is essential between work being done and communityLaurie Rd 22 n nobstruction from tree roots in yard (last time was over 5 n n n y yLaurie Rd 20 n yRoots in mainline; cleaned every 3 years yafter big rain storms; in the spring during snow melt n y Replaced windows n nLaurie Rd 54 n n n n n n nLaurie Rd 30 n n n n nynLaurie Rd 56 n n n n n n nWe do not want a sidewalk - we have no heavy traffic, therefore we do not need a sidewalk - nor want itLaurie Rd 1 n ?Unknown - we cleaned it when we moved in 1 year ago y after big rain stormsWe have a significant amount of mold and subsequent damage throughout the basement. The heavy rain on10/25/12 flooded our basement n ? unknown y y Laurie Rd 57 nn n n No on sidewalksMcMenemy St 58 n n yafter big rain storms; in the spring during snow meltA river of water courses through front and back yard - Ends up 2 houses down. Water rushes down driveway making huge gulleys which need to be filled in. Front yards' bank is very loose and is eroding away. Having trouble growing grass on slope.yIn the spring when ground is frozen until ground warms up. 15' - 20' from NE corner of homeyHappened last winter; Tried to regrade the driveway - added soil to foundation, raised cement sidewalks all to drain water away from housen yLoose sandy bank - unstable loose sand washes down into front yard after it rainsMcMenemy St 4 n nnyStays less than a day in ditch in front of McMenemy ny nMcMenemy St 32 n nnyin drainage ditch, 60' in front of house.nn nI'm 75 and don't really relish the idea of a large assessment at this stage of my life!!McMenemy St 35 n n n n n n yMcMenemy St 18 n n y after big rain storms n n n nWe have a ravine (ditch) next to our street. I would like our street even with our yard. I feel that ravine is dangerousto people getting in and out of their cars.Sunrise Dr. 26 y y Roots; cleaned annually yin the spring - during snow melt yStays 12 hours or less. Nuisance n y yHigh concerns about handicapped adults at group home who share our driveway.Sunrise Dr. 51 nynew sewer systemnhard rainnnSunrise Dr. 14 y yThere were mature tree roots in street (below pavement but before main line) sewer line. Replaced cracked & broken line - sleeved remaining line with pvc & installed cleanout y after big rain stormsOr after a winter with lots of snowyStanding water by back door; sits 5 - 8 hours. Nuisance. nmaybe nSunrise Dr. 35 y yRoots; cleaned every 2-3 yearsnnnn ySunrise Dr. 24 y yFirst 10 years sewer had to be cleaned annually; now cleaned about every 2 year. Last cleaned 7/2011 y after big rain stormsySpring snow melt stands in far back yard for 2-3 days; 50' NW of house; has rotted shed flooryOnly when downspouts are not properly attached y ySunrise Dr. 19 n nnnnn nViking Dr 13 y yRoots; cleaned annually; last done spring of 2012y after big rain stormsOften during continuous rain for a few daysnny yViking Dr 16 n ny after big rain stormsnWater stands in road for 2-3 daysnn yWhen will we be informed about more meetings that we were originally told would occur. It stated we would be able to have input - and it may not even take place.Viking DrVacant lot; no sewer/wateryAgenda Item H1 Attachment 3Packet Page Number 75 of 140
ELDRIDGE
AVENUEBURR STREET
PROPOSED WALK ALONG
COUNTY ROAD B
Agenda Item H1
Attachment 4
Packet Page Number 76 of 140
Agenda Item H1
Attachment 5
Packet Page Number 77 of 140
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Attachment 6
Packet Page Number 78 of 140
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Attachment 7
Packet Page Number 79 of 140
Local Street KƉƟŽŶϭ
Note: 24’ roadway width may be considered in appropriate context
BOULEVARDBOULEVARD
60’ TYPICAL RIGHT-OF-WAY
26’ ROADWAY WIDTH2.5’
8’8’
5’10.5’WALK
Concrete Curb
and Gutter
Boulevard Trees
Bituminous Roadway
Right-of-Way
Rainwater Garden
Sidewalk
Right-of-Way
Rainwater Gardens
Agenda Item H1
Attachment 8
Packet Page Number 80 of 140
Local Street KƉƟŽŶϯ
Note: Sidewalk required if street abuts or is in vacinity of a school or park
28’ - 30’ ROADWAY WIDTH
60’ TYPICAL RIGHT-OF-WAY
8’8’
7’7’
BOULEVARD BOULEVARD
Concrete Curb
and Gutter
Boulevard Trees
Bituminous Roadway
Right-of-Way
Rainwater Garden
Right-of-Way
Rainwater Gardens
Agenda Item H1
Attachment 9
Packet Page Number 81 of 140
Agenda Item H1
Attachment 10
Packet Page Number 82 of 140
Arkwright‐Sunrise Area Improvements
City Project 12‐09
Preliminary Assessment Roll
Parcel ID TAXPAYER Street
Number Street UNITS
FULL
RECONSTRUCTION
ASSESSMENT
MILL AND
OVERLAY
ASSESSMENT
WATERMAIN
ASSESSMENT
TOTAL
ASSESSMENT
082922330043 Frank R Carletta 2169 Arkwright St N 1 $4,500 $4,500
082922330042 William P Huddleson 2175 Arkwright St N 1 $4,125 $4,125
082922330035 Joseph J Fuenffinger 2176 Arkwright St N 1 $4,125 $4,125
082922330041 Shari Lowenthal 2183 Arkwright St N 1 $4,125 $4,125
082922330036 Anna Lisa Johansson 2184 Arkwright St N 1 $4,125 $4,125
082922330040 Harry H Koval 2191 Arkwright St N 1 $4,125 $4,125
082922330037 Sharon A Mottaz 2192 Arkwright St N 1 $4,125 $4,125
082922330039 Larry P Calhoun 2205 Arkwright St N 1 $4,500 $4,500
082922330052 Hieu Vo 2225 Arkwright St N 1 $4,500 $4,500
082922330012 Tou Moua 2238 Arkwright St N 1 $4,125 $4,125
082922330011 Daniel D Olson 2244 Arkwright St N 1 $4,125 $4,125
082922330083 Mayko Lee Lo 2250 Arkwright St N 1 $4,125 $4,125
082922330079 Rodwan N Nakshabandi 2255 Arkwright St N 1 $4,125 $4,125
082922330082 Pai Yang 2256 Arkwright St N 1 $4,125 $4,125
172922210049 Lambert W Motz 2078 Burr St N 1 $1,950 $1,950
172922210048 Scott L Price 2086 Burr St N 1 $1,950 $1,950
172922210039 Omar N Olson 2087 Burr St N 1 $1,950 $1,950
172922210047 Lenon Bean 2098 Burr St N 1 $1,950 $1,950
172922210040 Herbert E Douglas 2099 Burr St N 1 $1,950 $1,950
172922210046 Peng Yang 2104 Burr St N 1 $1,950 $1,950
172922210041 Rocklyn H Duerr 2105 Burr St N 1 $1,950 $1,950
172922210045 Mark E Simone 2112 Burr St N 1 $1,950 $1,950
172922210042 Anh Minh Dam 2113 Burr St N 1 $1,950 $1,950
172922210043 Thomas E Zappa 2119 Burr St N 1 $1,950 $1,950
172922210068 Barbara J Graf 2120 Burr St N 1 $1,950 $1,950
172922210044 Linden R Kissell 2126 Burr St N 1 $1,950 $1,950
082922340055 Shannon M Taggart 2181 Burr St N 1 $4,125 $4,125
082922340021 Teresa L Conway 2184 Burr St N 1 $4,500 $4,500
082922340054 George L Soler 2187 Burr St N 1 $4,125 $4,125
082922340053 Patrick Cokley 2195 Burr St N 1 $4,125 $4,125
082922340052 Kathleen A Youmans 2203 Burr St N 1 $4,125 $5,770 $9,895
082922340051 Christina Struntz 2209 Burr St N 1 $4,125 $5,770 $9,895
082922340039 Koua Thao 2214 Burr St N 1 $4,125 $5,770 $9,895
082922340050 John L Clifton 2221 Burr St N 1 $4,125 $5,770 $9,895
082922340040 Jeffrey A Chase 2222 Burr St N 1 $4,125 $5,770 $9,895
082922340049 Jan M Svendsen 2225 Burr St N 1 $4,125 $5,770 $9,895
082922340041 Kelsey J Degoey 2228 Burr St N 1 $4,125 $5,770 $9,895
082922340048 Robert F Hess 2231 Burr St N 1 $4,125 $5,770 $9,895082922340048Robert F Hess 2231 Burr St N 1 $4,125 $5,770 $9,895
082922340042 Mariano J Stella 2238 Burr St N 1 $4,125 $5,770 $9,895
082922340047 Veronica H Engquist 2239 Burr St N 1 $4,125 $5,770 $9,895
082922340043 Richard J Wilson 2244 Burr St N 1 $4,125 $5,770 $9,895
082922340046 Nicholas A Smith 2245 Burr St N 1 $4,125 $5,770 $9,895
082922340044 Soren G Sorenson 2250 Burr St N 1 $4,125 $5,770 $9,895
082922330024 Chue T Vang 2168 Clark St N 1 $4,125 $4,125
082922330032 Kenneth E Newton 2175 Clark St N 1 $4,125 $4,125
082922330025 Katherine M Bourke 2176 Clark St N 1 $4,125 $4,125
082922330031 Juli A Kislenger Zaspel 2183 Clark St N 1 $4,125 $4,125
082922330026 Richard L Mcgrane 2184 Clark St N 1 $4,125 $4,125
082922330030 Brenda L Jones 2193 Clark St N 1 $4,125 $4,125
082922330027 Julie A L Lackner 2194 Clark St N 1 $4,125 $4,125
082922330029 Edward C Lunzer 2199 Clark St N 1 $4,125 $4,125
082922330028 Michael E Savard 2202 Clark St N 1 $4,125 $4,125
082922330085 Khai Van Dang 351 County Road B E 1 $4,500 $4,500
082922340017 Eugene F Picha 525 County Road B E 1 $4,500 $4,500
172922210053 Chuck Moua 2076 Desoto St N 1 $1,950 $1,950
082922340057 Joel R Millard 2166 Desoto St N 1 $4,125 $4,125
082922340058 Scott C Anderson 2174 Desoto St N 1 $4,125 $4,125
082922330022 M Linda S Hauck 2175 Desoto St N 1 $4,125 $4,125
082922330021 Sherri A Mcclure 2181 Desoto St N 1 $4,125 $4,125
082922340059 Bonnie M Peterson 2182 Desoto St N 1 $4,125 $4,125
082922340060 Michael D Urban 2188 Desoto St N 1 $4,125 $4,125
082922330020 Lisa M Ritland 2193 Desoto St N 1 $4,125 $4,125
082922340061 Robert M Prettyman 2196 Desoto St N 1 $4,125 $4,125
082922330019 Norman J Barrett 2201 Desoto St N 1 $4,125 $4,125
082922340062 Douglas R Bello 2204 Desoto St N 1 $4,125 $4,125
082922340063 Monica M Walton 2210 Desoto St N 1 $4,125 $4,125
082922340064 Kristoffer J Schlueter 2218 Desoto St N 1 $4,125 $4,125
082922340065 Brent M Bixby 2226 Desoto St N 1 $4,125 $4,125
082922340066 David R Lowery 2232 Desoto St N 1 $4,125 $4,125
082922340067 Betty R Johnson 2240 Desoto St N 1 $4,125 $4,125
082922330006 Roger A Clark 2243 Desoto St N 1 $4,500 $4,500
Agenda Item H1
Attachment 11
Packet Page Number 83 of 140
Arkwright‐Sunrise Area Improvements
City Project 12‐09
Preliminary Assessment Roll
Parcel ID TAXPAYER Street
Number Street UNITS
FULL
RECONSTRUCTION
ASSESSMENT
MILL AND
OVERLAY
ASSESSMENT
WATERMAIN
ASSESSMENT
TOTAL
ASSESSMENT
082922340068 Terrence L Mcging 2246 Desoto St N 1 $4,125 $4,125
172922210052 Mai Lee Yang 470 Eldridge Ave E 1 $1,950 $1,950
172922210051 Sovie Y Ly 478 Eldridge Ave E 1 $1,950 $1,950
172922210050 711 Building Holdings Llc 486 Eldridge Ave E 1 $1,950 $1,950
082922340022 Daniel J Shea 2190 Hendry Pl N 1 $4,125 $4,125
082922340023 William Dwe 2194 Hendry Pl N 1 $4,500 $4,500
082922340024 Perry J Shortridge 2196 Hendry Pl N 1 $4,125 $4,125
082922340038 W T Studtmann 2201 Hendry Pl N 1 $4,125 $4,125
082922340025 Elizabeth A Terry 2202 Hendry Pl N 1 $4,125 $4,125
082922340037 Nghia Tran 2203 Hendry Pl N 1 $4,500 $4,500
082922340026 Judith A Roelofs 2208 Hendry Pl N 1 $4,125 $4,125
082922340027 Kenneth Petersen 2214 Hendry Pl N 1 $4,500 $4,500
082922340036 Donald Edward Nelson 2215 Hendry Pl N 1 $4,500 $4,500
082922340028 Beverly J Wermus 2220 Hendry Pl N 1 $4,125 $4,125
082922340035 James L Mcdowell 2227 Hendry Pl N 1 $4,125 $4,125
082922340029 Dorothy M Kreyer 2228 Hendry Pl N 1 $4,125 $4,125
082922340071 Casey W Clay 2235 Hendry Pl N 1 $4,125 $4,125
082922340030 Richard T Goar 2240 Hendry Pl N 1 $4,125 $4,125
082922340031 Charles R Devore 2242 Hendry Pl N 1 $4,125 $4,125
082922340070 Russell J Thomas 2243 Hendry Pl N 1 $4,125 $4,125
082922340033 Marian E Woodford 2251 Hendry Pl N 1 $4,125 $4,125
082922340069 Karl F Wittner 466 Highway Dr E 1 $4,125 $4,125
082922340045 David M Kermes 480 Highway Dr E 1 $4,125 $5,770 $9,895
082922340032 Angella M Geraghty 534 Highway Dr E 1 $4,125 $4,125
082922330071 Thomas R Dooley 349 Lark Ave E 1 $4,500 $4,500
82922330060 Beverly Jane R Selander 358 Lark Ave E 1 $4,500 $4,500
082922330070 Robert J Effinger 359 Lark Ave E 1 $4,125 $4,125
082922330061 Richard J Lang 366 Lark Ave E 1 $4,500 $4,500
082922330069 James E Tomaszewski 367 Lark Ave E 1 $4,125 $4,125
082922330068 Mark A Lopez 375 Lark Ave E 1 $4,125 $4,125
082922330062 Alexander Kempe 376 Lark Ave E 1 $4,500 $4,500
082922330067 Douglas Saum 379 Lark Ave E 1 $4,125 $4,125
082922330063 Michael S Busse 384 Lark Ave E 1 $4,500 $4,500
082922330064 Jesse R Behnke 394 Lark Ave E 1 $4,500 $4,500
082922330002 Xee Xiong 415 Lark Ave E 1 $4,125 $4,125
082922330010 Grant R Farnesworth 416 Lark Ave E 1 $4,500 $4,500
082922330003 Nicholas J Svendsen 425 Lark Ave E 1 $4,500 $4,500
082922330009 Jill T Anderson 426 Lark Ave E 1 $4 500 $4 500082922330009Jill T Anderson 426 Lark Ave E 1 $4,500 $4,500
082922330004 Timothy K Asplund 431 Lark Ave E 1 $4,125 $4,125
082922330008 Alice M Wheaton 434 Lark Ave E 1 $4,500 $4,500
082922330007 444 Lark Avenue Llc 444 Lark Ave E 1 $4,500 $4,500
082922330005 Kim C Bowman 445 Lark Ave E 1 $4,500 $4,500
082922330057 Marcus J Johnson 347 Laurie Rd E 1 $4,125 $4,125
082922330056 Phet S Humdala 357 Laurie Rd E 1 $4,500 $4,500
082922330048 Kevin D Vnuk 358 Laurie Rd E 1 $4,500 $4,500
082922330055 Nicole D Fitzpatrick 365 Laurie Rd E 1 $4,500 $4,500
082922330049 Sur La Rue Inc 374 Laurie Rd E 1 $4,500 $4,500
082922330054 Julie K Becker 375 Laurie Rd E 1 $4,500 $4,500
082922330050 Bavong Thao 380 Laurie Rd E 1 $4,500 $4,500
082922330053 John T Fitzpatrick 383 Laurie Rd E 1 $4,500 $4,500
082922330051 Richard J Chermak 384 Laurie Rd E 1 $4,500 $4,500
082922330013 John E Phillippi 407 Laurie Rd E 1 $4,500 $4,500
082922330038 Ione A Brigley 410 Laurie Rd E 1 $4,125 $4,125
082922330014 Gary A Pundsack 415 Laurie Rd E 1 $4,500 $4,500
082922330015 James Edward Linell 425 Laurie Rd E 1 $4,500 $4,500
082922330016 Lawrence Brilla 433 Laurie Rd E 1 $4,500 $4,500
082922330017 Sierra Jade Armien Funk 443 Laurie Rd E 1 $4,500 $4,500
082922330018 Doris Bauer 453 Laurie Rd E 1 $4,500 $4,500
082922330088 Kevin J Westphall 2178 Mcmenemy St 1 $4,500 $4,500
082922330087 Michael R Lessard 2190 Mcmenemy St 1 $4,500 $4,500
082922330086 Luke A Vestrum 2198 Mcmenemy St N 1 $4,500 $4,500
082922330058 Roger O White 2224 Mcmenemy St N 1 $4,125 $4,125
082922330080 Martin J Hayes 2234 Mcmenemy St N 1 $4,125 $4,125
082922330081 Donald W Hoff 2244 Mcmenemy St N 1 $4,125 $4,125
082922340016 David A Stark 2173 Sunrise Dr N 1 $4,125 $4,125
082922340015 Donald E Letourneau 2181 Sunrise Dr N 1 $4,125 $4,125
082922340014 Stacey Lou Kappes 2185 Sunrise Dr N 1 $4,125 $4,125
082922340013 Citimortgage Inc 2193 Sunrise Dr N 1 $4,125 $4,125
082922340012 Beverly J Jacobson 2199 Sunrise Dr N 1 $4,125 $4,125
082922340011 John T Seibel 2205 Sunrise Dr N 1 $4,500 $4,500
082922340010 Donald P Meysembourg 2217 Sunrise Dr N 1 $4,500 $4,500
Agenda Item H1
Attachment 11
Packet Page Number 84 of 140
Arkwright‐Sunrise Area Improvements
City Project 12‐09
Preliminary Assessment Roll
Parcel ID TAXPAYER Street
Number Street UNITS
FULL
RECONSTRUCTION
ASSESSMENT
MILL AND
OVERLAY
ASSESSMENT
WATERMAIN
ASSESSMENT
TOTAL
ASSESSMENT
082922340009 Charles J Kral 2227 Sunrise Dr N 1 $4,125 $4,125
082922340008 Donald E Haugen 2233 Sunrise Dr N 1 $4,125 $4,125
082922340007 Jeffrey Alan Hammer 2239 Sunrise Dr N 1 $4,125 $4,125
082922340006 Steven M Marier 2249 Sunrise Dr N 1 $4,125 $4,125
082922330076 Thomas R Dooley 0 Viking Dr E 1 $4,125 $4,125
082922330077 Federal Home Loan Mtg Assn 350 Viking Dr E 1 $4,500 $4,500
082922330073 Zang Her Thao 368 Viking Dr E 1 $4,125 $4,125
082922330074 Ryan P Giacomini 376 Viking Dr E 1 $4,125 $4,125
082922330075 Michael A Londo 380 Viking Dr E 1 $4,125 $4,125
082922330066 Jason D Macdonald 388 Viking Dr E 2 $8,250 $8,250
082922330078 Theresa M Mayette 396 Viking Dr E 1 $4,125 $4,125
TOTALS 137 $585,375 $31,200 $80,780 $697,355
ASSESSMENT RATES:
RESIDENTIAL - AREA 1 SPECIAL BENEFIT ASSESSMENT RATE = $4,125 PER UNIT
RESIDENTIAL - AREA 2 SPECIAL BENEFIT ASSESSMENT RATE = $4,500 PER UNIT
RESIDENTIAL - AREA 3 SPECIAL BENEFIT ASSESSMENT RATE = $1,950 PER UNIT
NOTE: THE ABOVE ASSESSMENT RATES ARE BASED UPON SPECIAL BENEFIT APPRAISALS
WATERMAIN ASSESSMENT RATE = $5,770 PER UNIT (CASH CONNECTION CHARGE + WATER SERVICE WITH NEW MAIN)
Agenda Item H1
Attachment 11
Packet Page Number 85 of 140
Arkwright-Sunrise Area Improvements
City of Maplewood Project 12-09
DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.SOURCES: Ramsey County (August 14, 2012), The Lawrence Group;August 14, 2012 for County parcel and property records data; August 2012 for commercial and residential data; April 2009 for color aerial imagery; All other sources click on Data Information button
Agenda Item H1
Attachment 11
Packet Page Number 86 of 140
Arkwright-Sunrise Area Improvements
City of Maplewood Project 12-09
DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and
data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: Ramsey County (December 3, 2012), NCompass;December 3, 2012 for County parcel and property records data; December 2012 for commercial and
Agenda Item H1
Attachment 11
Packet Page Number 87 of 140
Arkwright-Sunrise Area Improvements
Preliminary Watermain Assessment Map
DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and
data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: Ramsey County (December 3, 2012), NCompass;December 3, 2012 for County parcel and property records data; December 2012 for commercial and
Agenda Item H1
Attachment 11
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Agenda Item J1
AGENDA REPORT
To: Jim Antonen, City Manager
From: Gayle Bauman, Finance Manager
Subject: Acceptance of Comprehensive Annual Financial Report - 2012
Date: May 6, 2013 for May 13, 2013 council meeting
BACKGROUND
The Comprehensive Annual Financial Report (CAFR) of the City has been completed for the
year-ended December 31, 2012. The CAFR is the City’s official annual report and is prepared
by the Finance Department. It has been audited by the certified public accounting firm of Kern
DeWenter, Viere, Ltd. and their unqualified opinion on the fair presentation of the financial
statements is included within the CAFR. The CAFR includes the Independent Auditor’s Report
the Reports on Compliance with Government Auditing Standards and Legal Compliance and,
finally, the Communications Letter. Also included in the packet is the Finance Department’s
written response to the audit findings, identifying the actions that have been or will be taken to
resolve these findings.
Members of the City Council have received a copy of the Comprehensive Annual Financial
Report (CAFR) and an electronic version is available on our website as well.
Presentations on significant aspects of the CAFR were given to the Council by a representative
of Kern, DeWenter, Viere, Ltd. at the May 13th Council Workshop.
RECOMMENDATION
Accept the City’s Comprehensive Annual Financial Report and approve the City’s responses to
the audit findings.
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Agenda Item J2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
SUBJECT: Preliminary Approval for Issuance of Bonds
DATE: May 7, 2013 for May 13, 2013 council meeting
BACKGROUND
Bonds need to be issued to finance the following:
CIP bonds totaling $3,505,000 are planned to cover construction costs associated with
the Police Department expansion plan. This project is already underway with work being
done at Building 1902.
One public works project – Improvement bonds totaling $2,470,000 will be used to
finance the TH 36 and English Interchange which has special assessments that total at
least 20% of the project costs.
Refunding bonds totaling $405,000 will be used to refund maturities of the City’s G.O.
Capital Improvement Plan Bonds, Series 2004D.
With regard to the refunding bonds, crossover refunding bonds are proposed to be issued to
refund G.O. Capital Improvement Plan Bonds 2004D with an outstanding amount of $485,000
and maturities through 2024. The estimated net present value (NPV) of savings to the City for
this issue is $46,195 or over 11% of the principal amount of the refunding bonds. Please note
that the NPV benefit shown is an estimate and is variable based on the actual true interest cost
of the refunding bonds as determined at the sale date. City policy states that any refunding,
whether advanced or current, needs to have a NPV benefit of at least 3.5%.
The projects and financing plans are listed in the attached report from Springsted Incorporated.
The report lists annual tax levies for the improvement and CIP bonds of $41,613-$380,638,
payable 2014-2031, which are required to finance the unassessed project costs. The report
also suggests a bid award on the bond sale at the Council meeting at 7:00 p.m. on Monday,
June 10, 2013.
RECOMMENDATION
It is recommended that the City Council adopt the attached resolutions providing preliminary
approval for the sale of $6,380,000 General Obligation Bonds, Series 2013A.
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Attachments
1. Resolution for Series 2013A bonds
2. Recommendations from Springsted
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5477907v1
EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF MAPLEWOOD, MINNESOTA
HELD: May 13, 2013
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on May
13, 2013, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale of
the $6,380,000 General Obligation Bonds, Series 2013A.
The following members were present:
and the following were absent:
Member _______________ introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $6,380,000
GENERAL OBLIGATION BONDS, SERIES 2013A
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $6,380,000 General
Obligation Bonds, Series 2013A (the "Bonds") to (i) refund the August 1, 2016 through August
1, 2024 maturities of the City’s General Obligation Capital Improvement Plan Bonds, Series
2004D, dated August 1, 2004; (ii) finance the expansion of and improvements to the City’s
existing police department building; (iii) finance various improvement projects within the City;
and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the
offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
Attachment 1
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5477907v1
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4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council duly called and
held on the date therein indicated, insofar as such minutes relate to the City's $6,380,000 General
Obligation Bonds, Series 2013A.
WITNESS my hand on May ____, 2013.
__________________________________
City Clerk
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EXHIBIT A
THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS
ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS:
TERMS OF PROPOSAL
$6,380,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION BONDS, SERIES 2013A
(BOOK ENTRY ONLY)
Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on
Monday, June 10, 2013, until 10:00 A.M., Central Time, at the offices of Springsted
Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals
will be opened and tabulated. Consideration for award of the Bonds will be by the City Council
at 7:00 P.M., Central Time, of the same day.
SUBMISSION OF PROPOSALS
Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via
PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY®
shall constitute the official time with respect to all Bids submitted to PARITY®. Each bidder shall
be solely responsible for making necessary arrangements to access PARITY® for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be
responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of
PARITY®. The City is using the services of PARITY® solely as a communication mechanism to
conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City.
If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this
Terms of Proposal shall control. Further information about PARITY®, including any fee charged,
may be obtained from:
PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018
Customer Support: (212) 849-5000
* Preliminary; subject to change.
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DETAILS OF THE BONDS
The Bonds will be dated as of the date of delivery, as the date of original issue, and will bear
interest payable on February 1 and August 1 of each year, commencing February 1, 2014.
Interest will be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts* as follows:
2015 $400,000
2016 $445,000
2017 $445,000
2018 $445,000
2019 $460,000
2020 $460,000
2021 $460,000
2022 $465,000
2023 $350,000
2024 $355,000
2025 $315,000
2026 $320,000
2027 $325,000
2028 $330,000
2029 $340,000
2030 $230,000
2031 $235,000
* The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds or the amount of any maturity in multiples of $5,000. In the event the
amount of any maturity is modified, the aggregate purchase price will be adjusted to result in the
same gross spread per $1,000 of Bonds as that of the original proposal. Gross spread is the
differential between the price paid to the City for the new issue and the prices at which the securities
are initially offered to the investing public.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption scheduled to conform to the
maturity schedule set forth above. In order to designate term bonds, the proposal must specify
“Years of Term Maturities” in the spaces provided on the Proposal form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2022, and on any day thereafter, to prepay Bonds due on or
after February 1, 2023. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
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SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special
assessments against benefited properties. The proceeds will be used to (i) refund the August 1,
2016 through August 1, 2024 maturities of the City’s General Obligation Capital Improvement
Plan Bonds, Series 2004D, dated August 1, 2004; (ii) finance the expansion of and
improvements to the City’s existing police department building; and (iii) finance various
improvement projects within the City.
BIDDING PARAMETERS
Proposals shall be for not less than $6,316,200 plus accrued interest, if any, on the total
principal amount of the Bonds.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 1/100 or 1/8 of 1%. Rates are not required to be in level or ascending order; however, the
rate for any maturity cannot be more than 2% lower than the highest rate of any of the
preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the
Bonds to the date of maturity. No conditional proposals will be accepted.
GOOD FAITH DEPOSIT
Proposals, regardless of method of submission, shall be accompanied by a Deposit in the
amount of $63,800, in the form of a certified or cashier's check, a wire transfer, or Financial
Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be
opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether
by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated
have any liability for delays in the transmission of the Deposit.
Any Deposit made by certified or cashier’s check should be made payable to the City and
delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota
55101.
Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City’s
agent according to the following instructions:
Wells Fargo Bank, N.A., San Francisco, CA 94104
ABA #121000248
for credit to Springsted Incorporated, Account #635-5007954
Ref: Maplewood, MN Series 2013A Good Faith Deposit
Contemporaneously with such wire transfer, the bidder shall send an e-mail to
bond_services@springsted.com, including the following information; (i) indication that a wire
transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies,
and (iv) the return wire instructions if such bidder is not awarded the Bonds.
Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City
following the award of the Bonds. Any Deposit made by check or wire transfer by an
unsuccessful bidder will be returned to such bidder following City action relative to an award of
the Bonds.
If a Financial Surety Bond is used, it must be from an insurance company licensed to issue
such a bond in the State of Minnesota and pre-approved by the City. Such bond must be
submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial
Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
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that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis calculated on the proposal prior to any adjustment made by the City.
The City's computation of the interest rate of each proposal, in accordance with customary
practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
The City has not applied for or pre-approved a commitment for any policy of municipal bond
insurance with respect to the Bonds. If the Bonds qualify for municipal bond insurance and a
bidder desires to purchase a policy, such indication, the maturities to be insured, and the name
of the desired insurer must be set forth on the bidder’s Proposal. The City specifically reserves
the right to reject any bid specifying municipal bond insurance, even though such bid may result
in the lowest TIC to the City. All costs associated with the issuance and administration of such
policy and associated ratings and expenses (other than any independent rating requested by
the City) shall be paid by the successful bidder. Failure of the municipal bond insurer to issue
the policy after the award of the Bonds shall not constitute cause for failure or refusal by the
successful bidder to accept delivery of the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
On or about July 18, 203, the Bonds will be delivered without cost to the purchaser through DTC
in New York, New York. Delivery will be subject to receipt by the purchaser of an approving
legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis,
Minnesota, and of customary closing papers, including a no-litigation certificate. On the date of
settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be
received at the offices of the City or its designee not later than 12:00 Noon, Central Time.
Unless compliance with the terms of payment for the Bonds has been made impossible by
action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by
the City by reason of the purchaser's non-compliance with said terms for payment.
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CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a “Final Official Statement” of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded up to 25 copies
of the Official Statement and the addendum or addenda described above. The City designates
the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent
for purposes of distributing copies of the Final Official Statement to each Participating
Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby
that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter
into a contractual relationship with all Participating Underwriters of the Bonds for purposes of
assuring the receipt by each such Participating Underwriter of the Final Official Statement.
Dated May 13, 2013 BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
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City of Maplewood, Minnesota
Recommendations for Issuance of Bonds
$6,380,000 General Obligation Bonds, Series 2013A
The Council has under consideration the issuance of bonds to finance (i) various improvement projects within the
City (the “Improvement Purpose”); (ii) a police department expansion (the “CIP Purpose”); and (ii) refund the callable
maturities of City’s 2004 General Obligation Capital Improvement Plan Bonds (the “Refunding Purpose”). The Bonds
have been structured by purpose and combined into one bond issue. This document provides information relative to
the proposed issuance.
KEY EVENTS: The following summary schedule includes the timing of some of the key events that will
occur relative to the bond issuance.
May 13, 2013 Council sets sale date and terms
Week of June 3, 2013 Rating conference conducted and receipt of rating
June 10, 2013, 10:00 a.m. Competitive bids are received
June 10, 2013, 7:00 p.m. Council considers award of Bonds
July 18, 2013 Settlement of the Bonds; receipt of proceeds
RATING: An application will be made to Moody’s Investors Service for a rating on the Bonds. The
City’s general obligation debt is currently rated “Aa1” by Moody’s.
THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer’s Index (“BBI”)
which measures the yield of high grade municipal bonds in the 20th year for general
obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the
BBI 25 Bond Index). The following chart illustrates these two indices over the past five
years.
Study No.: 001408.120 May 7, 2012 Attachment 2
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POST ISSUANCE
COMPLIANCE:
The issuance of the Bonds will result in post-issuance compliance responsibilities. The
responsibilities are in two primary areas: i) compliance with federal arbitrage requirements
and ii) compliance with secondary disclosure requirements.
Federal arbitrage requirements include a wide range of implications that have been taken
into account as your issue has been structured. Post-issuance compliance responsibilities
for your tax-exempt issue include both rebate and yield restriction provisions of the IRS
Code. In general terms the arbitrage requirements control the earnings on unexpended
bond proceeds, including investment earnings, moneys held for debt service payments
(which are considered to be proceeds under the IRS regulations), and/or reserves. Since
the proceeds of the Bonds are being used for two distinctly different purposes, new money
projects and refunding, each purpose will be treated independently for purpose of arbitrage
compliance.
• The new money projects of the Bonds include the Improvement Purpose and the
CIP Purpose. The arbitrage rules provide an exception from rebate provisions for
gross proceeds that are spent within a 24-month period in accordance with
certain spending criteria. The City expects to meet the 24-month spending
exception in regard to the new money projects. Gross proceeds that meet the
test will qualify for an exception to rebate.
• The Refunding Purpose is being conducted as an advance refunding in which the
proceeds will be invested in an escrow account until the call date of the prior
bonds. Federal regulations do not permit investment earnings on the escrow
account to exceed the yield on the Bonds; therefore, no excess arbitrage will be
earned.
Yield restriction provisions will apply to the debt service fund and any project proceeds
unspent after three years under certain conditions. The funds should be monitored
throughout the life of the Bonds.
Secondary disclosure requirements result from an SEC requirement that underwriters
provide ongoing disclosure information to investors. To meet this requirement, any
prospective underwriter will require the City to commit to providing the information needed
to comply under a continuing disclosure agreement.
The City contracts with Springsted to assist them in meeting these responsibilities and will
continue that practice with the Bonds.
SUPPLEMENTAL
INFORMATION AND
BOND RECORD:
Supplementary information will be available to staff including detailed terms and conditions
of sale, comprehensive structuring schedules and information to assist in meeting post-
issuance compliance responsibilities.
Upon completion of the financing, a bond record will be provided that contains pertinent
documents and final debt service calculations for the transaction.
SALE TERMS AND
MARKETING:
Variability of Issue Size: A specific provision in the sale terms permits modifications to the
issue size and/or maturity structure to customize the issue once the price and interest rates
are set on the day of sale.
Prepayment Provisions: Bonds maturing on or after February 1, 2023 may be prepaid at a
price of par plus accrued interest on or after February 1, 2022.
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Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt
obligations that counts against the $10 million limit for this calendar year; therefore, the
Bonds are designated as bank qualified.
SCHEDULES
ATTACHED:
A project summary and net debt service schedule, given the current interest rate
environment are attached for the Bonds as a whole. In addition, the following schedules
are included:
• Improvement Purpose: debt service schedules and an assessment income
schedule.
• CIP Purpose: debt service schedule.
• Refunding Purpose: debt service schedule, debt service comparison schedule,
which shows the projected savings as a result of the refunding and debt service to
maturity and to call schedule.
$2,470,000 Improvement Purpose
Description of Purpose
PURPOSE: Proceeds of the Improvement Purpose will be used to finance the TH 36 and English
Interchange street improvement project within the City. The Improvement Purpose is
structured as two portions: the assessment portion and the levy portion.
AUTHORITY: The Improvement Purpose is being issued pursuant to Minnesota Statutes, Chapters 429
and 475.
SECURITY AND
SOURCE OF
PAYMENT:
The Improvement Purpose is a general obligation of the City, secured by its full faith and
credit and taxing power. In addition, the City will pledge special assessments against
benefited properties.
Assessments in the principal amount of $919,990 will be filed in the fall of 2013 and
collected over a term of 8 years with equal payments of principal and interest. Interest on
the unpaid balance will be charged at a rate of 2.0% over the true interest cost of the
Improvement Purpose portion of the Bonds. For structuring purposes, we have assumed a
rate of 3.194%.
The City will be required to levy for a portion of the Improvement Purpose. The City will
make their first levy in 2013 for collection in 2014. Each year’s collection of taxes and
assessments will be used to make the August 1 interest payment due in the collection year
and the February 1 principal and interest payment due the following year. The City will use
funds on hand to make the interest payment due on February 1, 2014.
STRUCTURING
SUMMARY:
The assessment portion of the Improvement Purpose has been structured with a
repayment term of 8 years around the projected assessment income for a level annual
surplus.
The levy portion of the Improvement Purpose has been structured with approximately level
annual payments of debt service for a term of 15 years.
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$3,505,000 CIP Purpose
Description of Purpose
PURPOSE: Proceeds of the CIP Purpose will be used to finance the expansion and improvements to
the City’s existing police department. The proposed expansion will include the construction
of work area “pods”, enclosing the police vehicle parking area and relocate the undersized
and poorly ventilated locker rooms to the area above the parkinging space. The project is
expected to be completed within two years.
AUTHORITY: Statutory Authority: The CIP Purpose is being issued pursuant to Minnesota Statutes,
Chapter 475.521.
Statutory Requirements: Pursuant to Minnesota Statues, Chapter 475.521, the maximum
calendar year debt service on all outstanding bonds issued under this authority, including
the proposed issue, cannot exceed an amount equal to 0.16% of the taxable market value
of the property within the City for taxes payable in the year the bonds are issued or sold.
The City has only one other issue outstanding issued under this statute; the 2004D Bonds.
The 2004D Bonds are being refunded pursuant to the issuance of the Bonds. The
maximum calendar year debt service which includes the CIP Purpose, the Refunding
Purpose and the non-callable maturities of the City’s 2004D Bonds is estimated to
be $290,997.50, which is below the maximum annual debt service limitation of $4,653,491
as detailed below.
Taxable Market Value
for Taxes Payable in
2013
Statutory Principal
& Interest
Limitation
Statutory Max
Principal &
Interest
$2,908,432,100 0.16% $4,653,491
SECURITY AND
SOURCE OF
PAYMENT:
The CIP Purpose is a general obligation of the City, secured by its full faith and credit and
taxing power and will be repaid with general ad valorem property taxes.
The City will make their first levy in 2013 for collection in 2014. Each year’s collection of
taxes will be used to make the August 1 interest payment due in the collection year and the
February 1 principal and interest payment due the following year. The City will use funds
on hand to make the interest payment due on February 1, 2014.
STRUCTURING
SUMMARY:
The CIP Purpose has been structured with approximately level annual payments of debt
service for a term of 15 years.
$405,000 Refunding Purpose
Description of Purpose
PURPOSE: Proceeds of the Refunding Purpose will be used to refund the August 1, 2016 through
2024 maturities of the City’s General Obligation Capital Improvement Plan Bonds,
Series 2004D, dated August 1, 2004 and outstanding in the principal amount of $485,000
Packet Page Number 102 of 140
Page 5
(the “Prior Bonds”). The August 1, 2013 through 2015 maturities are not callable and are
not included in this refunding. This refunding transaction is being conducted to provide
interest cost savings to the City.
AUTHORITY: Statutory Authority: The Refunding Purpose is being issued pursuant to Minnesota
Statutes, Chapter 475.521.
Statutory Requirements: Minnesota Statues, Chapter 475.521 has a limitation to the
amount of bonds that can be issued under this authority. This limitation and calculation is
detailed above under the “Statutory Requirements” section for the CIP Purpose.
SECURITY AND
SOURCE OF
PAYMENT:
The Refunding Purpose is a general obligation of the City, secured by its full faith and
credit and taxing power and will be repaid with general ad valorem property taxes.
The issuance of the Refunding Purpose is being conducted as a “crossover” advance
refunding in which the proceeds of the Refunding Purpose are placed in an escrow
account with a major bank and invested in U.S. Treasury obligations or State and Local
Government Securities. These investments and their earnings are structured to pay
interest on the Refunding Purpose of the Bonds to and including the August 1, 2015
interest payment (the call date of the Prior Bonds), at which time the escrow account will
prepay the August 1, 2016 through 2024 principal of the Prior Bonds. The City will
continue to pay the originally scheduled debt service payments on the Prior Bonds through
the August 1, 2015 call date. After the call date, the debt service requirements will cross
over to the new issue and the City will begin making debt service payments on the
Refunding Purpose, taking advantage of the lower interest rates.
The City will make their first levy for the Refunding Purpose in 2014 for collection in 2015.
Each year’s collection of taxes will be used to make the August 1 interest payment due in
the collection year and the February 1, principal and interest payment due the following
year. The current levy in place for the Prior Bonds for 2013 will remain in place.
STRUCTURING
SUMMARY:
At the direction of the City, the principal amortization of the Refunding Purpose has been
structured to result in approximately even annual savings with the same term as the Prior
Bonds.
Based on current interest rate estimates, the refunding is projected to result in the City
realizing an average cash flow savings of approximately $5,600 per year. This results in
future value savings of approximately $55,000, with a net present value benefit to the City
of approximately $46,195. These estimates are net of all costs associated with the
refunding.
RISKS/SPECIAL
CONSIDERATIONS:
The outcome of this financing will rely on the market conditions at the time of the sale. Any
projections included herein are estimates based on current market conditions. For advance
refunding issues, a Minnesota statutory test exists which establishes a minimum present
value interest cost savings level of 3% of the present value of refunded debt service.
Based on the current interest rate market the present estimate of the refunding savings is
over 11.0%.
FEDERAL
CONSIDERATIONS
AND/OR
REQUIREMENTS:
Upon the sale of the Bonds, a verification agent will be retained by the City to confirm that
the refunding escrow is in compliance with federal restrictions and also to verify the
adequacy of the escrow to satisfy its cash flow requirements.
Packet Page Number 103 of 140
Page 6
The Refunding Purpose of the Bonds is an advance refunding under federal tax law and
may not be advance refunded in the future on a tax-exempt basis. The Bonds can be
refunded as tax-exempt if done as a current refunding at or after the call date.
Packet Page Number 104 of 140
Page 7
$6,380,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2013A
Project Summary
Dated 07/18/2013 | Delivered 07/18/2013
CIP Purpose Refunding
Purpose
Issue
Summary
Assmt
Portion
Levy
Portion
Crossover
Ref 2004D
Sources Of Funds
Par Amount of Bonds......................................................... $940,000.00 $1,530,000.00 $3,505,000.00 $405,000.00 $6,380,000.00
Total Sources...................................................................$940,000.00 $1,530,000.00 $3,505,000.00 $405,000.00 $6,380,000.00
Uses Of Funds
Deposit to Project Construction Fund................................. 919,990.00 1,500,000.00 3,435,000.00 -5,854,990.00
Deposit to Crossover Escrow Fund................................... - - - 391,883.94 391,883.94
Costs of Issuance.............................................................. 9,551.13 15,545.98 35,613.50 4,539.39 65,250.00
Total Underwriter's Discount (1.000%)............................. 9,400.00 15,300.00 35,050.00 4,050.00 63,800.00
Rounding Amount............................................................... 1,058.87 (845.98) (663.50) 4,526.67 4,076.06
Total Uses.........................................................................$940,000.00 $1,530,000.00 $3,505,000.00 $405,000.00 $6,380,000.00
Flow of Funds Detail
State and Local Government Series (SLGS) rates for.......4/16/2013
Date of OMP Candidates.....................................................
Primary Purpose Fund Solution Method.............................. Net Funded Net Funded Net Funded Net Funded Net Funded
Total Cost of Investments ................................................... $919,990.00 $1,500,000.00 $3,435,000.00 $391,883.94 $6,246,873.94
Interest Earnings @ 0.230%...............................................--- 1,820.44 1,820.44
Total Draws........................................................................ $919,990.00 $1,500,000.00 $3,435,000.00 $393,704.38 $6,248,694.38
PV Analysis Summary (Net to Net)
Net PV Cashflow Savings..................................................--- 41,537.40 -
Contingency or Rounding Amount......................................--- 4,526.67 -
Net Present Value Benefit..................................................--- $46,064.07 -
Net PV Benefit / - Refunded Principal....................... - -- 11.965% -
Net PV Benefit / - Refunding Principal......................--- 11.374%-
Bond Statistics
Average Life.......................................................................5.079 Years 8.778 Years 9.871 Years 6.536 Years 8.691 Years
Average Coupon................................................................ 0.9931450% 1.6721869%1.8393215% 1.2051520% 1.6957160%
Net Interest Cost (NIC)........................................................ 1.1900472% 1.7861088%1.9406249% 1.3581482% 1.8107738%
Bond Yield for Arbitrage Purposes....................................1.6758166% 1.6758166% 1.6758166% 1.6758166% 1.6758166%
True Interest Cost (TIC)...................................................... 1.1943898% 1.7816217%1.9324486% 1.3610395% 1.8018413%
All Inclusive Cost (AIC)....................................................... 1.4046283% 1.9100416%2.0488795% 1.5437577% 1.9325792%
2013A GO Bonds | Issue Summary | 5/ 1/2013 | 4:28 PM
Improvement Purpose
Packet Page Number 105 of 140
Page 8 $6,380,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2013A NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I Escrow Existing D/S Net New D/S105% of Total Assessment Levy Required02/01/2014 - - 46,206.09 46,206.09 (2,291.88) 50,875.00 94,789.21 99,528.67 - 99,528.6702/01/2015 400,000.00 0.400%86,187.50 486,187.50 (4,275.00) 54,575.00 536,487.50 563,311.88 133,155.58 430,156.3002/01/2016 445,000.00 0.500%84,587.50 529,587.50 (387,137.50) 429,437.50 571,887.50 600,481.88 133,155.58 467,326.3002/01/2017 445,000.00 0.600% 82,362.50 527,362.50-- 527,362.50553,730.63 133,155.58 420,575.0502/01/2018 445,000.00 0.750% 79,692.50 524,692.50-- 524,692.50550,927.13 133,155.58 417,771.5502/01/2019 460,000.00 0.900% 76,355.00 536,355.00-- 536,355.00563,172.75 133,155.59 430,017.1602/01/2020 460,000.00 1.050% 72,215.00 532,215.00-- 532,215.00558,825.75 133,155.58 425,670.1702/01/2021 460,000.00 1.200% 67,385.00 527,385.00-- 527,385.00553,754.25 133,155.58 420,598.6702/01/2022 465,000.00 1.350% 61,865.00 526,865.00-- 526,865.00553,208.25 133,155.59 420,052.6602/01/2023 350,000.00 1.500% 55,587.50 405,587.50-- 405,587.50 425,866.88- 425,866.8802/01/2024 355,000.00 1.650% 50,337.50 405,337.50-- 405,337.50 425,604.38- 425,604.3802/01/2025 315,000.00 1.800% 44,480.00 359,480.00-- 359,480.00 377,454.00- 377,454.0002/01/2026 320,000.00 1.950% 38,810.00 358,810.00-- 358,810.00 376,750.50- 376,750.5002/01/2027 325,000.00 2.050% 32,570.00 357,570.00-- 357,570.00 375,448.50- 375,448.5002/01/2028 330,000.00 2.150% 25,907.50 355,907.50-- 355,907.50 373,702.88- 373,702.8802/01/2029 340,000.00 2.250% 18,812.50 358,812.50-- 358,812.50 376,753.13- 376,753.1302/01/2030 230,000.00 2.350% 11,162.50 241,162.50-- 241,162.50 253,220.63- 253,220.6302/01/2031 235,000.00 2.450% 5,757.50 240,757.50-- 240,757.50 252,795.38- 252,795.38Total $6,380,000.00 - $940,281.09 $7,320,281.09 (393,704.38)$534,887.50 $7,461,464.21 $7,834,537.42 $1,065,244.66 $6,769,292.76 Dated................................................................................................................................................................................................... 7/18/2013Delivery Date........................................................................................................................................................................................... 7/18/2013First Coupon Date....................................................................................................................................................................................... 2/01/2014 Yield Statistics Bond Year Dollars....................................................................................................................................................................................... $55,450.39Average Life............................................................................................................................................................................................ 8.691 YearsAverage Coupon.......................................................................................................................................................................................... 1.6957160% Net Interest Cost (NIC)................................................................................................................................................................................. 1.8107738%True Interest Cost (TIC)................................................................................................................................................................................ 1.8018413%Bond Yield for Arbitrage Purposes....................................................................................................................................................................... 1.6758166%All Inclusive Cost (AIC)................................................................................................................................................................................ 1.9228969% IRS Form 8038 Net Interest Cost....................................................................................................................................................................................... 1.6957160%Weighted Average Maturity............................................................................................................................................................................... 8.691 Years2013A GO Bonds | Issue Summary | 4/18/2013 | 2:40 PMPacket Page Number 106 of 140
Page 9
$940,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2013A
Improvement Purpose - Assmt Portion
NET DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 105% of Total Assessment Levy
Required
02/01/2014 - - 4,282.19 4,282.19 4,496.30 - 4,496.30
02/01/2015 115,000.00 0.400% 7,987.50 122,987.50 129,136.88 133,155.58 (4,018.70)
02/01/2016 115,000.00 0.500% 7,527.50 122,527.50 128,653.88 133,155.58 (4,501.70)
02/01/2017 115,000.00 0.600% 6,952.50 121,952.50 128,050.13 133,155.58 (5,105.45)
02/01/2018 115,000.00 0.750% 6,262.50 121,262.50 127,325.63 133,155.58 (5,829.95)
02/01/2019 120,000.00 0.900% 5,400.00 125,400.00 131,670.00 133,155.59 (1,485.59)
02/01/2020 120,000.00 1.050% 4,320.00 124,320.00 130,536.00 133,155.58 (2,619.58)
02/01/2021 120,000.00 1.200% 3,060.00 123,060.00 129,213.00 133,155.58 (3,942.58)
02/01/2022 120,000.00 1.350% 1,620.00 121,620.00 127,701.00 133,155.59 (5,454.59)
Total $940,000.00 - $47,412.19 $987,412.19 $1,036,782.80 $1,065,244.66 (28,461.86)
Dated............................................................................................................................................................................... 7/18/2013
Delivery Date................................................................................................................................................................... 7/18/2013
First Coupon Date............................................................................................................................................................2/01/2014
2013A GO Bonds | GO Imp Bonds - Assmt Port | 4/18/2013 | 2:40 PM
Packet Page Number 107 of 140
Page 10
$1,530,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2013A
Improvement Purpose - Levy Portion
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 105% Levy
02/01/2014 --11,266.38 11,266.38 11,829.70
02/01/2015 95,000.00 0.400%21,015.00 116,015.00 121,815.75
02/01/2016 95,000.00 0.500%20,635.00 115,635.00 121,416.75
02/01/2017 95,000.00 0.600%20,160.00 115,160.00 120,918.00
02/01/2018 95,000.00 0.750%19,590.00 114,590.00 120,319.50
02/01/2019 100,000.00 0.900%18,877.50 118,877.50 124,821.38
02/01/2020 100,000.00 1.050%17,977.50 117,977.50 123,876.38
02/01/2021 100,000.00 1.200%16,927.50 116,927.50 122,773.88
02/01/2022 100,000.00 1.350%15,727.50 115,727.50 121,513.88
02/01/2023 100,000.00 1.500%14,377.50 114,377.50 120,096.38
02/01/2024 105,000.00 1.650%12,877.50 117,877.50 123,771.38
02/01/2025 105,000.00 1.800%11,145.00 116,145.00 121,952.25
02/01/2026 105,000.00 1.950%9,255.00 114,255.00 119,967.75
02/01/2027 110,000.00 2.050%7,207.50 117,207.50 123,067.88
02/01/2028 110,000.00 2.150%4,952.50 114,952.50 120,700.13
02/01/2029 115,000.00 2.250%2,587.50 117,587.50 123,466.88
Total $1,530,000.00 - $224,578.88 $1,754,578.88 $1,842,307.82
SIGNIFICANT DATES
Dated......................................................................................................................................................................... 7/18/2013
Delivery Date............................................................................................................................................................. 7/18/2013
First Coupon Date......................................................................................................................................................2/01/2014
2013A GO Bonds | GO Imp Bonds - Levy Porti | 4/18/2013 | 2:40 PM
Packet Page Number 108 of 140
Page 11
$919,990
City of Maplewood, Minnesota
General Obligation Bonds, Series 2013A
Assessment Income
ASSESSMENT INCOME
Date Principal Coupon Interest Total P+I
12/31/2013 ----
12/31/2014 96,447.37 3.194%36,730.60 133,155.58
12/31/2015 106,860.96 3.194%26,304.66 133,155.58
12/31/2016 110,269.83 3.194%22,891.84 133,155.58
12/31/2017 113,787.43 3.194%19,370.02 133,155.58
12/31/2018 117,417.25 3.194%15,735.72 133,155.59
12/31/2019 121,162.86 3.194%11,985.32 133,155.58
12/31/2020 125,027.96 3.194%8,115.14 133,155.58
12/31/2021 129,016.35 3.194%4,121.36 133,155.59
Total $919,990.01 -$145,254.66 $1,065,244.66
SIGNIFICANT DATES
Filing Date..................................................................................................................................................................10/01/2013
First Payment Date.................................................................................................................................................... 12/31/2014
2013A Imp Bonds Assmts | SINGLE PURPOSE | 4/18/2013 | 2:43 PM
Packet Page Number 109 of 140
Page 12
$3,505,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2013A
CIP Purpose
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 105% Levy
02/01/2014 --28,365.64 28,365.64 29,783.92
02/01/2015 190,000.00 0.400%52,910.00 242,910.00 255,055.50
02/01/2016 190,000.00 0.500%52,150.00 242,150.00 254,257.50
02/01/2017 190,000.00 0.600%51,200.00 241,200.00 253,260.00
02/01/2018 190,000.00 0.750%50,060.00 240,060.00 252,063.00
02/01/2019 195,000.00 0.900%48,635.00 243,635.00 255,816.75
02/01/2020 195,000.00 1.050%46,880.00 241,880.00 253,974.00
02/01/2021 195,000.00 1.200%44,832.50 239,832.50 251,824.13
02/01/2022 200,000.00 1.350%42,492.50 242,492.50 254,617.13
02/01/2023 205,000.00 1.500%39,792.50 244,792.50 257,032.13
02/01/2024 205,000.00 1.650%36,717.50 241,717.50 253,803.38
02/01/2025 210,000.00 1.800%33,335.00 243,335.00 255,501.75
02/01/2026 215,000.00 1.950%29,555.00 244,555.00 256,782.75
02/01/2027 215,000.00 2.050%25,362.50 240,362.50 252,380.63
02/01/2028 220,000.00 2.150%20,955.00 240,955.00 253,002.75
02/01/2029 225,000.00 2.250%16,225.00 241,225.00 253,286.25
02/01/2030 230,000.00 2.350%11,162.50 241,162.50 253,220.63
02/01/2031 235,000.00 2.450%5,757.50 240,757.50 252,795.38
Total $3,505,000.00 - $636,388.14 $4,141,388.14 $4,348,457.55
SIGNIFICANT DATES
Dated......................................................................................................................................................................... 7/18/2013
Delivery Date............................................................................................................................................................. 7/18/2013
First Coupon Date......................................................................................................................................................2/01/2014
Yield Statistics
Bond Year Dollars..................................................................................................................................................... $34,599.07
Average Life..............................................................................................................................................................9.871 Years
Average Coupon....................................................................................................................................................... 1.8393215%
Net Interest Cost (NIC)...............................................................................................................................................1.9406249%
True Interest Cost (TIC)............................................................................................................................................. 1.9324486%
Bond Yield for Arbitrage Purposes........................................................................................................................... 1.6758166%
All Inclusive Cost (AIC)..............................................................................................................................................2.0398666%
IRS Form 8038
Net Interest Cost........................................................................................................................................................1.8393215%
Weighted Average Maturity.......................................................................................................................................9.871 Years
2013A GO Bonds | GO CIP Bonds | 4/18/2013 | 2:40 PM
Packet Page Number 110 of 140
Page 13
$405,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2013A
Refunding Purpose - Crossover Refunding of Series 2004D
DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I 105% Levy
02/01/2014 --2,291.88 2,291.88 2,406.47
02/01/2015 --4,275.00 4,275.00 4,488.75
02/01/2016 45,000.00 0.500%4,275.00 49,275.00 51,738.75
02/01/2017 45,000.00 0.600%4,050.00 49,050.00 51,502.50
02/01/2018 45,000.00 0.750%3,780.00 48,780.00 51,219.00
02/01/2019 45,000.00 0.900%3,442.50 48,442.50 50,864.63
02/01/2020 45,000.00 1.050%3,037.50 48,037.50 50,439.38
02/01/2021 45,000.00 1.200%2,565.00 47,565.00 49,943.25
02/01/2022 45,000.00 1.350%2,025.00 47,025.00 49,376.25
02/01/2023 45,000.00 1.500%1,417.50 46,417.50 48,738.38
02/01/2024 45,000.00 1.650%742.50 45,742.50 48,029.63
Total $405,000.00 -$31,901.88 $436,901.88 $458,746.97
SIGNIFICANT DATES
Dated...........................................................................................................................................................................7/18/2013
Delivery Date...............................................................................................................................................................7/18/2013
First Coupon Date....................................................................................................................................................... 2/01/2014
Yield Statistics
Bond Year Dollars.......................................................................................................................................................$2,647.13
Average Life...............................................................................................................................................................6.536 Years
Average Coupon.........................................................................................................................................................1.2051520%
Net Interest Cost (NIC)................................................................................................................................................ 1.3581482%
True Interest Cost (TIC)...............................................................................................................................................1.3610395%
Bond Yield for Arbitrage Purposes .............................................................................................................................1.6758166%
All Inclusive Cost (AIC)............................................................................................................................................... 1.5384572%
IRS Form 8038
Net Interest Cost.........................................................................................................................................................1.3581482%
Weighted Average Maturity........................................................................................................................................ 6.536 Years
2013A GO Bonds | Crossover Ref 2004D | 4/18/2013 | 2:40 PM
Packet Page Number 111 of 140
Page 14
$405,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2013A
Refunding Purpose - Crossover Refunding of Series 2004D
Debt Service Comparison -- Accrual Basis
Calendar
Year
Total P+I PCF Existing D/S Net New D/S Old Net D/S Savings
2013 - - 40,737.50 40,737.50 40,737.50 -
2014 4,429.38 (4,429.38) 55,275.00 55,275.00 55,275.00 -
2015 4,275.00 (389,275.00) 438,875.00 53,875.00 53,875.00 -
2016 49,162.50 -- 49,162.50 52,387.50 3,225.00
2017 48,915.00 -- 48,915.00 50,900.00 1,985.00
2018 48,611.25 -- 48,611.25 54,412.50 5,801.25
2019 48,240.00 -- 48,240.00 52,612.50 4,372.50
2020 47,801.25 -- 47,801.25 55,812.50 8,011.25
2021 47,295.00 -- 47,295.00 53,787.50 6,492.50
2022 46,721.25 -- 46,721.25 51,706.26 4,985.01
2023 46,080.00 -- 46,080.00 54,625.00 8,545.00
2024 45,371.25 -- 45,371.25 52,312.50 6,941.25
- $436,901.88 (393,704.38) $534,887.50 $578,085.00 $628,443.76 $50,358.76
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings........................................................................................................................................... 50,358.76
Gross PV Debt Service Savings..................................................................................................................................41,537.40
Net PV Cashflow Savings @ 1.676%(Bond Yield).................................................................................................... 41,537.40
Contingency or Rounding Amount............................................................................................................................... 4,657.44
Net Future Value Benefit..............................................................................................................................................$55,016.20
Net Present Value Benefit............................................................................................................................................$46,194.84
Net PV Benefit / $85,305.32 PV Refunded Interest..................................................................................................... 54.152%
Net PV Benefit / $426,185.56 PV Refunded Debt Service...........................................................................................10.839%
Net PV Benefit / $385,000 Refunded Principal..........................................................................................................11.999%
Net PV Benefit / $405,000 Refunding Principal......................................................................................................... 11.406%
Refunding Bond Information
Refunding Dated Date.................................................................................................................................................. 7/18/2013
Refunding Delivery Date.............................................................................................................................................. 7/18/2013
2013A GO Bonds | Crossover Ref 2004D | 4/18/2013 | 2:42 PM
Packet Page Number 112 of 140
Page 15
$700,000
City of Maplewood, Minnesota
General Obligation CIP Bonds, Series 2004D
Debt Service To Maturity And To Call
Date Refunded
Bonds
Refunded
Interest
D/S To Call Principal Coupon Interest Refunded
D/S
08/01/2013 - 8,693.75 8,693.75 - 4.000% 8,693.75 8,693.75
02/01/2014 - 8,693.75 8,693.75 -- 8,693.75 8,693.75
08/01/2014 - 8,693.75 8,693.75 - 4.000% 8,693.75 8,693.75
02/01/2015 - 8,693.75 8,693.75 -- 8,693.75 8,693.75
08/01/2015 385,000.00 8,693.75 393,693.75 - 4.250% 8,693.75 8,693.75
02/01/2016 ----- 8,693.75 8,693.75
08/01/2016 --- 35,000.00 4.250% 8,693.75 43,693.75
02/01/2017 ----- 7,950.00 7,950.00
08/01/2017 --- 35,000.00 4.250% 7,950.00 42,950.00
02/01/2018 ----- 7,206.25 7,206.25
08/01/2018 --- 40,000.00 4.500% 7,206.25 47,206.25
02/01/2019 ----- 6,306.25 6,306.25
08/01/2019 --- 40,000.00 4.500% 6,306.25 46,306.25
02/01/2020 ----- 5,406.25 5,406.25
08/01/2020 --- 45,000.00 4.500% 5,406.25 50,406.25
02/01/2021 ----- 4,393.75 4,393.75
08/01/2021 --- 45,000.00 4.625% 4,393.75 49,393.75
02/01/2022 ----- 3,353.13 3,353.13
08/01/2022 --- 45,000.00 4.625% 3,353.13 48,353.13
02/01/2023 ----- 2,312.50 2,312.50
08/01/2023 --- 50,000.00 4.625% 2,312.50 52,312.50
02/01/2024 ----- 1,156.25 1,156.25
08/01/2024 --- 50,000.00 4.625% 1,156.25 51,156.25
Total $385,000.00 $43,468.75 $428,468.75 $385,000.00 - $137,025.01 $522,025.01
Yield Statistics
Base date for Avg. Life & Avg. Coupon Calculation.................................................................................................. 7/18/2013
Average Life.............................................................................................................................................................. 7.348 Years
Average Coupon........................................................................................................................................................ 4.5586276%
Weighted Average Maturity (Par Basis).....................................................................................................................7.348 Years
Refunding Bond Information
Refunding Dated Date................................................................................................................................................ 7/18/2013
Refunding Delivery Date.............................................................................................................................................7/18/2013
Series 2004D | SINGLE PURPOSE | 4/18/2013 | 2:42 PM
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Conditional Use Permit Revision for the Tubman Center East Planned
Unit Development
LOCATION: 1725 Monastery Way
VOTE REQUIRED: Simple Majority Vote Required to Approve
DATE: May 8, 2013
INTRODUCTION
Beverly Dusso, of the Tubman Center East, is requesting city council approval to amend their
conditional use permit (CUP) for their facility which is part of the St. Paul’s Priory planned unit
development (PUD). The CUP was granted on May 14, 2007 to allow this facility in the former
monastery building, a six-story structure, previously used as housing for the sisters at the Priory.
The original CUP was granted to allow shelter housing for 37 rooms of shelter housing for women
and their children. The initial phase of their operation also included a legal center, offices,
counseling service group rooms, child care and a playground. Floors one and two are used for
support services and offices and floors three and four are used for housing.
The applicant is now proposing to utilize the two upper floors to expand to expand their shelter
housing and services. As stated in Ms. Dusso’s letter (attached) they now propose to expand their
facility as follows:
“Phase II and III will complete the two remaining shelter floors, improve classroom and community
spaces, renovate space for two significant collaborative community partnerships, create community
gardens and a bus shelter for community and our families and children. The first partnership will
add a community health and dental center, the second, will renovate an existing commercial
kitchen to provide meals for Tubman residents, other facility users, and collaborative community
groups.”
The proposed expansion of the applicant’s facility is entirely internal with the exception of the
proposed community gardens and bus shelters. They are not proposing to add onto the building.
BACKGROUND
May 14, 2007: The city council approved the CUP for the St. Paul’s Priory PUD which included the
following on the 31 acre Priory site:
The 40-unit Century Trails Senior Housing apartments by CommonBond Communities.
The 50-unit Trails Edge Town Houses by CommonBond Communities.
The new monastery on the north side of the property.
The change in use of the existing monastery building to allow the Tubman shelter facility.
Agenda Item J3
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DISCUSSION
Proposed Expansion
Typically, staff’s main concern would be about any potential impact on the neighborhood with a
building expansion. Because this request would be to utilize the two remaining vacant floors for
housing, staff is not concerned that there would be a significant intensification of use that would
affect any neighbor. The applicant’s plans to add community gardens and to provide bus shelters
are positive elements and staff has no problem with either of those ideas. Since the applicant has
not decided where the gardens or bus shelters would go, staff would work with them as they
develop their plans to make sure these would not impact any neighbors.
Police and Fire Calls
The applicant has occupied the first two floors for offices and support services for a couple years,
but began housing people in need last December. Staff requested a list of police and fire calls to
the facility since the shelter housing began and received the following comment from Dave Kvam,
acting chief of police:
“Since December, there have been 5 assist fire/ambulance calls (at least with some of those it
appears the dispatcher created a case number, but no officer was dispatched. The
communications center typically notifies officers when our fire department is sent to an address,
and an officer may assist if he/she is close by), 1 call about recovered property, 1 missing person,
1 vehicle lockout, 1 theft, 1 assist citizen, and 1 arrest for possession of cocaine and an
outstanding warrant for prostitution.
I imagine more residents might mean a few more calls, but it shouldn’t impact us too much so long
as Tubman manages their program.”
City Attorney Involvement
The city attorney indicated that there have not been any matters concerning the Tubman Center
that he has had to prosecute.
Parking lot
The applicant constructed two parking lots. The southerly parking lot is large with 108 spaces. The
northeasterly parking lot was proposed to provide 33 parking spaces. The applicant built it
considerably smaller with six parking spaces due to funds available. The applicant stated that they
propose to enlarge this six-space parking lot, but not to the originally-proposed 33 spaces. They
don’t want to diminish the size of their playground that is adjacent to this parking lot.
Staff has some concern about the small size of this parking lot. The city has received calls from
the neighbors across the street about Tubman residents or staff parking on Monastery Way.
Staff had recommended to the planning commission that Tubman enlarge this parking lot to the
originally-proposed size of 33 parking spaces to alleviate this matter. Ms. Dusso stated that they
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Prefer to add some spaces to this parking lot, but not the full 33. They would rather require their
residents and staff to park in the large parking lot on the south side of the building which is very
adequate for all parking needs.
Staff agrees with this approach if Tubman can succeed in this direction for their residents and staff.
If that can happen, there is really no need to require the expansion of the northeasterly parking lot.
The CUP conditions should require that the applicant assure that their residents and staff park in
the southerly parking lot as opposed to using the street for parking. Staff can monitor this and
report back to the city council at the annual review of this CUP. If on-street parking continues for
Tubman, the city council should consider requiring the applicant to build the 33-car parking lot as
originally proposed.
Density – Increase in Number of Units
With the expansion of the Tubman Center into the remaining upper two floors, there will not be any
concern with housing density in this development. The HDR (high density residential) land use
classification of this PUD allows up to 25 units per acre. At 31 acres x 25 units per acre, the PUD
could support a total of 775 housing units. With the current 50 townhomes, 40 apartments, 35
housing units at the monastery and the applicant’s 37 units (the applicant has stated that there are
9 units per floor and a resident manager’s housing unit), the total proposed is 162 housing units on
the site. This is well under the maximum allowed density for the total PUD development.
Room/Unit Sizes
The PUD approval limited the Tubman facility to 37 units initially. The four floors of units are
comprised of the original “dormitory” style housing once occupied by the sisters at the Priory.
Based on the family size of the shelter occupants, these original units may be used individually by
one occupant, or two or three may be combined to serve a larger family. Staff feels the PUD
should limit the facility to a specific number of units since the land use plan would allow far in
excess of what would be provided. Furthermore, the applicant should be allowed to manage their
own facility and adjust room sizes as needed to suit the family size of shelter occupants.
CUP Findings for Approval
The zoning ordinance requires that the city council find that all nine “standards” for CUP approval
be met to allow a CUP. In short, these state that the use would (refer to the resolution for the
complete wording):
Comply with the city’s comprehensive plan and zoning code.
Maintain the existing or planned character of the neighborhood.
Not depreciate property values.
Not cause any disturbance or nuisance.
Not cause excessive traffic.
Be served by adequate public facilities and police/fire protection.
Not create excessive additional costs for public services.
Maximize and preserve the site’s natural and scenic features.
Not cause adverse environmental effects.
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The proposed temporary shelter meets these nine criteria. Staff feels that there would not be any
noticeable effect on the neighborhood or site since the applicant is only asking for permission to
expand to the remaining two empty floors within the building. The only outside changes would be
construction of the community gardens and bus stops. Since the applicant does not know yet
where they would place the gardens and the bus shelters, staff would work with them as they
develop these plans.
Revision to Previous Conditions
Most of the original PUD conditions are met and no longer needed. They refer to starting up the
development and pertain to site improvements that have already been made. Staff suggests
deleting those conditions that do not need to be noted in a revised PUD resolution.
For clarity in the re-drafting of these conditions, condition #1 was kept but updated, #2 was kept as
written. All other conditions have been met and there is no need to keep them in this approval.
COMMISSION ACTION
May 7, 2013: The planning commission recommended approval of the proposed CUP revision.
RECOMMENDATION
Adopt the resolution amending the conditional use permit the St. Paul’s Priory planned unit
development which allowed the Tubman Family Shelter facility in the former monastery building
located at 1725 Monastery Way. (Deletions are crossed out and additions are underlined.)
1. This planned unit development shall follow the concept plans date-stamped January 11, 2007.
These plans are considered concept plans because the applicant must submit design plans to
the city for approval for the proposed apartments, town houses, future monastery, shelter and
any other future use. Staff may approve minor changes.
2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site
has not been proposed for any future development and its future use is unknown. The
development of this site would require a revision of this planned unit development and must
comply with all city development requirements.
3. The proposed construction must be substantially started within one year of council approval or
the permit shall become null and void.
4. The city council shall review this permit in one year.
5. The property owner shall be required to dedicate right of way for a roadway to be studied by
the City Engineer during the next three to five year period. This roadway shall be located
approximately between this property and the property owned by Hill-Murray to the west and
shall extend from Larpenteur Avenue to the intersection at TH 5 and TH 120. The final location
of the roadway shall be studied by the City Engineer and reported with a recommendation to
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the City Council. The final need for the roadway has not been determined but will likely be
necessary if additional development occurs on this property in excess of that currently being
proposed or at higher density levels than approved; and also if property sold includes a major
expansion of uses that generate significant additional traffic to be generated at Hill-Murray.
6. The applicant must obtain all necessary and required permits from the Minnesota Department
of Transportation, Ramsey County and the Ramsey-Washington Metro Watershed District.
7. The applicant must provide a right-turn lane on Century Avenue into the site, subject to
MnDOT’s approval.
8. The applicant shall comply with all requirements of the engineering reports by Erin Laberee and
Michael Thompson dated February 22, 2007 and by R. Charles Ahl dated April 19, 2007.
9. The applicant shall install sidewalks wherever possible along Larpenteur Avenue.
10. Staff may approve minor changes to the plans.
11. Establish a neighborhood committee of no less than nine members whose membership
composite shall be one representative from Hill-Murray administration or trustees, one day care
parent from Maple Tree Day Care, one parent whose child attends Hill-Murray, three
neighborhood citizens who are from the yellow cards received by the city. The committee’s
purpose shall be to facilitate communication, develop neighborhood solutions to neighborhood
concerns, and provide feedback to all parties subject to the planned unit development. The
committee shall report periodically to the council and disband when no longer needed.
12. Establish a transportation task force for neighbors and parties to the planned unit development
to work on public transportation service and option for the site, to work in coordination with the
neighborhood committee.
13. The proposed project shall be reviewed by the community design review board and all
requirements of that board shall be followed.
14. Include two playground areas within the planned unit development as discussed at the hearing
that were to be added to the plans.
15. Develop a security plan in partnership with all of the parties subject to the planned unit
development and the neighborhood committee.
16. Monastery Way and Bennett Road shall be public roads and the cost of city sewer, storm
water, public street infrastructure and city water shall be borne by the developer.
17. The applicant shall install sidewalks along applicant’s property on Larpenteur Avenue and
internal streets.
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1. This planned unit development shall follow the concept plans date-stamped January 11, 2007
and the subsequent, specific design approvals for new town homes, apartments and monastery
approved by the community design review board. Staff may approve minor changes.
2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site
has not been proposed for any future development and its future use is unknown. The
development of this site would require a revision of this planned unit development and must
comply with all city development requirements.
3. This permit revision allows the Tubman Center East to expand their shelter housing to the
remaining two upper floors in the building. This permit also permits the applicant’s support
activities such as: a legal center, offices, counseling services group rooms, child care,
playground, classrooms, community gathering spaces, space for collaborative community
partnerships, community gardens, bus shelters and expanded use of the commercial kitchen
for residents and other facility users and collaborative community groups.
4. The applicant shall work with city staff to on the placement and possible screening of future
community gardens.
5. The applicant shall work with city staff on the appearance and location of bus shelters. These
bus shelters may require the review and approval of the community design review board.
6. The applicant shall require that their residents and staff park in the large southerly parking lot
and not along Monastery Way. Staff shall monitor this and if parking continues along
Monastery Way, the city council shall consider requiring that the property owner install the 33-
car parking lot at the northeast corner of the building as originally proposed.
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REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 31 acres
Existing land use: Tubman Center East
SURROUNDING LAND USES
North: St. Paul’s Monastery
South: Larpenteur Avenue and City of Maplewood open space land
East: Century Trails Seniors Apartments and Trails Edge Town Houses
West: Hill-Murray High School and athletic fields
PLANNING
Land Use Plan designation: HDR (high density residential)
Zoning: PUD
CODE REQUIREMENTS
Section 44-1092(3) of the city ordinances requires a CUP for institutions of any educational,
philanthropic and charitable nature.
Findings for CUP Approval
Section 44-1097(a) requires that the city council base approval of a CUP on nine findings. Refer to
the findings for approval in the resolution.
APPLICATION DATE
The application for this request was considered complete on April 19, 2013. State law requires
that the city decide on these applications within 60 days. The deadline for city council action on
this proposal is June 18, 2013.
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p:sec13-29\Tubman\Tubman PUD Revision CC Report 5 13 te
Attachments:
1. PUD Revision Resolution
2. Location/Zoning Map
3. Land Use Plan Map
4. January 11, 2007 Site Plan
5. Applicant’s PUD Application and Narrative dated April 18, 2013
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Attachment 1
PLANNED UNIT DEVELOPMENT
REVISION RESOLUTION
WHEREAS, the Harriet Tubman Center East has applied to revised the conditional use permit for a
planned unit development that included the development of the former 31-acre St. Paul’s Priory site.
This development included a 50-unit town house development; a 40-unit seniors housing apartment
building; the conversion of the former monastery into a multi-use family-violence shelter for Tubman
and a future monastery building on the north end of their property.
WHEREAS, the Harriet Tubman Center East is requesting amendment of this permit to expand
their services and shelter housing. The shelter housing will expand to occupy the upper two floors of
the building. The expanded services and programming will include the following uses: temporary
shelter housing, legal services, counseling services, youth and family services, community training
and education, child care, creative art studios and administrative offices. In addition to those,
Tubman would add therapeutic and community gardens, a bus shelter for the community and Tubman
clients, a community health clinic which will work in collaboration with Tubman counseling services,
and renew the existing commercial kitchen to provide meals to Tubman residents and other facility
users as well as partner with a community college and others to provide training in basic food
preparation.
WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for
institutions of any educational, philanthropic and charitable nature.
WHEREAS, this permit applies to the property located at 1725 Monastery Way. The legal
description is:
Lot 2, Block 1, St. Paul’s Monastery
WHEREAS, the history of this conditional use permit revision is as follows:
1. On May 7, 2013, the planning commission held a public hearing. The city staff published a
notice in the paper and sent notices to the surrounding property owners. The planning
commission gave everyone at the hearing a chance to speak and present written statements.
The planning commission also considered the reports and recommendation of city staff. The
planning commission recommended that the city council approve this permit.
2. On May 13, 2013, the city council considered reports and recommendations of the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-described
conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
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3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any
person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air
pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or
other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. This planned unit development shall follow the concept plans date-stamped January 11,
2007 and the subsequent, specific design approvals for new town homes, apartments and
monastery approved by the community design review board. Staff may approve minor
changes.
2. This planned unit development does not give any approvals for Lot 1, Block 1 since this site
has not been proposed for any future development and its future use is unknown. The
development of this site would require a revision of this planned unit development and must
comply with all city development requirements.
3. This permit revision allows the Tubman Center East to expand their shelter housing to the
remaining two upper floors in the building. This permit also permits the applicant’s support
activities such as: a legal center, offices, counseling services group rooms, child care,
playground, classrooms, community gathering spaces, space for collaborative community
partnerships, community gardens, bus shelters and expanded use of the commercial kitchen
for residents and other facility users and collaborative community groups.
4. The applicant shall work with city staff to on the placement and possible screening of future
community gardens.
5. The applicant shall work with city staff on the appearance and location of bus shelters.
These bus shelters may require the review and approval of the community design review
board.
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6. The applicant shall require that their residents and staff park in the large southerly parking
lot and not along Monastery Way. Staff shall monitor this and if parking continues along
Monastery Way, the city council shall consider requiring that the property owner install the
33-car parking lot at the northeast corner of the building as originally proposed.
The Maplewood City Council _______ this resolution on ____________, 2013.
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Attachment 2
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Attachment 3
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Attachment 4
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Attachment 5
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Agenda Item J4
AGENDA REPORT
TO: City Council
FROM: Chuck Bethel, City Attorney for HR/Labor Relations
SUBJECT: Consider Process for Appointment of City Manager
DATE: May 8, 2013
INTRODUCTION/SUMMARY
As Jim Antonen, our City Manager, has now indicated that he will be retiring on or about June
28, 2013, the City Council must consider the steps it needs to take to move ahead in accepting
that resignation and replacing Mr. Antonen. Two steps need to be addressed, what needs to be
done with regard to the outgoing city manager, and what needs to be done with regard to
installing a new city manager.
First, as the entity directly charged with supervision of the City Manager, the City Council should
be certain it has met its obligations in its role of employer with regard to Mr. Antonen. For
instance, all routine matters related to the resignation/retirement of the City Manager should be
deferred to the City Human Resources (HR) Department to implement all such transition issues
(such as pay out for vacation or deferred sick leave) in the same manner as would be
administered for any other employee. To the extent there are other employment issues
remaining, or that arise before Mr. Antonen’s last day, the Council can address these on an as-
needed basis.
Second, with regard to addressing the issue of appointing another City Manager, the City
Council may look internally, externally or both internally and externally for a candidate to fill the
position. Pursuant to Minnesota Statute §412.641 with regard to appointing a City Manager in a
Plan B City such as Maplewood, the statute states in relevant part:
412.641 MANAGER; BASIS FOR CHOICE; RESIDENCY; TERM; PROBATION.
Subdivision 1.Appointed by council.
The city manager shall be chosen by the council solely on the basis of training, experience,
and administrative qualifications and need not be a resident of the city at the time of
appointment.
Likewise, the Maplewood city code at §2-101 sets forth the exact same language as the state
statute. The statute and Maplewood code are quite broad in the delegation of this duty. So long
as the council chooses the next City Manager on the basis of his or her training, experience and
administrative qualifications, the Council has met its duty under the law. The Council may
choose an interim City Manager in order to allow enough time to conduct an external search, but
any manager that serves more than a year may demand written charges and a public hearing on
those charges before being terminated.
While an external search can produce qualified candidates, it is also more costly and takes a
greater amount of time than making an internal appointment. Internally, we have a number of
department heads and/or others who may be qualified and that could possibly be considered for
the position. However, from an organizational standpoint, the Assistant City Manager is the
logical choice. From a strictly administrative qualifications standpoint, his current job description
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Agenda Item J4
is the most similar to the City Manager position and, in fact, he is required to step into the shoes
of the City Manager already. While Department Heads and other high level people in the
organization do collaborate in weekly meetings to help run the City, he has been the one most
often charged with performing the duties of the City Manager whenever Mr. Antonen has been
absent. The Assistant City Manager also has a wealth of experience from his time working as
the Interim City Manager during the last transition period before Mr. Antonen was hired. Certainly
the Council can and should call upon its own experience with any and all internal candidates to
evaluate which of them have the necessary training, experience and administrative
qualifications.
If the Council decides that it does want to appoint an internal candidate as the City Manager,
whether as an Interim City Manager or as permanent City Manager, the Council should direct
that individual to work with the City HR Attorney to negotiate a new contract which could then
come before the Council again, presumably in June, prior to Mr. Antonen’s retirement, so that
the new contract can be finalized and executed prior to the departure of Mr. Antonen.
RECOMMENDATION:
For those issues not otherwise set forth in the current employment contract between the parties,
the Council should direct the HR Department to follow all procedures normally followed by HR
with regard to any employee that is terminating employment. Next, review the process as
outlined above and decide whether to conduct an external search, or appoint an internal
candidate instead. If the Council determines it will seek an external candidate, then it should
immediately begin that process and decide who it will appoint as an Interim Manager, as that
process will undoubtedly take longer than the time remaining in Mr. Antonen’s tenure. If the City
Council decides it will appoint an internal candidate, then the Council should choose the internal
candidate based upon that candidate’s training, experience and administrative qualifications.
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AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Michael Thompson, Public Works Director / City Engineer
Scott Schultz, Utility / Fleet / Parks Superintendent
SUBJECT: LLiifftt SSttaattiioonn 1144 RReehhaabbiilliittaattiioonn,, PPrroojjeecctt 1122--1133,, RReessoolluuttiioonn RReecceeiivviinngg BBiiddss aanndd
AAwwaarrddiinngg CCoonnssttrruuccttiioonn CCoonnttrraacctt
DATE: May 2, 2013
INTRODUCTION
The city owns and operates nine lift stations and has implemented a plan to make necessary upgrades.
Lift Station No.14, located west of highway 61 on County Road C, was built in 1985 and is next in line
for repairs. This sanitary sewer lift station receives flows from Sewer Districts 65, 13, and 14. This
station is in need of upgrades to improve the pumping efficiency and decrease the annual maintenance
costs.
DESCRIPTION
Currently this lift station operates as a dry well - wet well system. The pumps and valves are showing
increased inefficient operation, and it is becoming difficult to perform necessary routine maintenance.
This work is required to also prevent sewage backups and system failures. The improvements to the lift
station include renovating the current wet/dry well system to a more maintenance friendly, cost effective
submersible system. The station will be equipped with new submersible pumps, new valves and valve
vault, and new control cabinet.
BIDS
Bids were opened at 10:30 a.m. on Thursday, May 2, 2013 at City Hall. Below is a listing of the bids
that were received.
Contractor Total Bid
1 Veit & Company, Inc. $178,317.00
2 Penn Contracting, Inc. $188,900.00
3 Geislinger & Sons, Inc. $251,500.00
BUDGET
The Lift Station Upgrade Program is identified in the approved 2013 – 2017 City of Maplewood Capital
Improvement Plan (CIP) as a proposed project for 2013. The project budget detailed in the CIP is
$250,000 from the Sanitary Sewer Fund. The engineers estimate for the rehabilitation of Lift Station 14
is $176,000.00. The overall project falls within the project budget as listed in the 2013 – 2017 CIP.
Agenda Item K1
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RECOMMENDATION
The City Council should consider awarding the bid to Veit & Company, Inc. in the amount of
$178,317.00, for Lift Station 14 Rehabilitation, City Project 12-13.
Attachments
1. Resolution: Award of Bid
2. Bolton & Menk, Inc. Recommendation Letter
Agenda Item K1
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RESOLUTION
AWARD OF BID
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of
Veit & Company, Inc. in the amount of $178,317.00, is the lowest responsible bid for the upgrades to
Lift Station No.14, City Project 12-13, and the mayor and city manager are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary from the
Sanitary Sewer Fund to implement the financing plan for the project.
Adopted by the council on this 13th day of May, 2013.
Agenda Item K1
Attachment 1
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Agenda Item K1
Attachment 2
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Agenda M1
AGENDA REORT
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Director Citizen Services
SUBJECT: Cancellation of the June 3, 2013 Council Manager Workshop
DATE: May 6, 2013
SUMMARY
Currently, staff does not have any time sensitive matters that would call for the need
of a Council Manager Workshop on Monday, June 3rd and it is recommended that
the Workshop be cancelled.
RECOMMENDATION
Staff recommends the cancellation of the Council Manager Workshop on June 3, 2013.
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