HomeMy WebLinkAbout2013 04-08 City Council Meeting PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 8, 2013
City Hall, Council Chambers
Meeting No. 07-13
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing
the council, sign in with the City Clerk. At the podium please state your name and
address clearly for the record. All comments/questions shall be posed to the Mayor and
Council. The Mayor will then direct staff, as appropriate, to answer questions or respond
to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of the March 25, 2013 City Council Workshop Minutes
2. Approval of the March 25, 2013 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Paul Mateyka, Patricia Mateyka and Steven Mateyka Owners of McCarron’s Pub and Grill,
Introduction to Council
2. Harriet Tubman Center – Beverly Dusso – Information on Bonding Request for Services to
be Provided at Tubman Center
3. Parks System Task Force Appointments
4. Parks & Recreation Commission Appointments
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of Resolution of Appreciation for Lucille Aurelius
3. Approval of the Heritage Preservation Commission 2013 Goals
4. Acceptance of Grants to Attend the International Code Council Hearings
5. Approval of a Resolution for the Maplewood Heritage Award to Anne Fosburgh
6. Adoption of Proclamation for Building Safety Month - May 2013
7. Approval of Environmental and Natural Resources 2012 Annual Report
8. Havencrest Final Plat, Powerline, Inc, 2292 County Road D East
9. Approval of Purchase for 2013-2014 Road Salt
H. PUBLIC HEARINGS
None
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Consideration of Variances to the Wetland and Shoreland Ordinances and Pool Fence
Exception Request for the Construction of a Swimming Pool, 660 Eldridge Avenue East
2. Review of Allied Waste Services’ 2012 Annual Report and 2013 Work Plan for City-Wide
Residential Trash Collection
3. Arkwright-Sunrise Area Street Improvements, City Project 12-09, Resolution Accepting
Feasibility Study, Authorizing Preparation of Plans and Specifications and Calling for
Public Hearing
4. Consideration of Community Comment Policy to Replace Listening Forum
5. Adoption of Resolution Supporting Street Improvement District Legislation
K. AWARD OF BIDS
1. Authorization to Consider Receiving Quotes and Awarding Construction Contract – Police
Department Expansion Phase 1A
L. ADMINISTRATIVE PRESENTATIONS
1. Cancellation of Council-Manager Workshop for May 6, 2013
2. Cancellation of the May 27, 2013 City Council Meeting Due to Memorial Day Holiday
M. COUNCIL PRESENTATIONS
1. Annual Performance Evaluation of City Manager James Antonen
a. Declaration of Intent to Close Meeting (Minn. Stat. §13D.05)
N. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be h eard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
March 25, 2013
City Council Workshop Minutes 1
Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, March 25, 2013
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:02 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Koppen moved to approve the agenda as submitted.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
1. Cable Commission Discussion
City Manager Antonen gave the staff report and answered questions of council. Mayor
Rossbach will put together a list of questions that will be included in a report for the
Cable Commission Agenda.
Further clarification is needed from the Cable Commission about what is available to
Maplewood to produce shows. After that has been determined staff needs to look into
the possibility of partnering with schools for audio/video programming.
There will be an open house at the Cable Commission Media Center located at 2460
East County Road F in White Bear Lake on Thursday, April 25th from 3:00 to 7:00 p.m.
The following people spoke:
1. Bob Zick
2. Tim Kinley
E. NEW BUSINESS
None.
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 6:12 p.m.
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Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, March 25, 2013
Council Chambers, City Hall
Meeting No. 06-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:01 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
M1 Parks Task Force
M2 Our Water Our Future
M3 Open Mic Program
M4 City Clean Up
Councilmember Koppen moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of March 11, 2013 City Council Meeting Minutes
Councilmember Cardinal moved to approve the March 11, 2013 City Council Meeting Minutes as
submitted.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Life Saving Awards – Sergeant Michael Nye and Officer Brian Tauzell (No Report)
Acting Police Chief Kvam presented a Life Saving Award to Sergeant Michael Nye and Office
Brian Tauzell.
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G. CONSENT AGENDA
Councilmember Juenemann moved to approve agenda items G1-G14.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 165,191.42 Checks # 89483 thru # 89519
dated 03/05/13 thru 03/12/13
$ 431,193.26 Disbursements via debits to checking account
dated 03/04/13 thru 03/08/13
$ 245,749.62 Checks # 89525 thru # 89566
dated 03/19/13
$ 287,583.84 Disbursements via debits to checking account
dated 03/11/13 thru 03/15/13
$ 1,129,718.14 Total Accounts Payable
PAYROLL:
$ 520,768.65 Payroll Checks and Direct Deposits dated 03/15/13
$ 763.00 Payroll Deduction check # 9989238 thru # 9989239 dated 03/15/13
$ 521,531.65 Total Payroll
$ 1,651,249.79 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Contest to Create a New City Logo
Councilmember Juenemann moved to approve the contest to create a new city logo and allocate
$100.00 from the City General Fund to the winner.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval to Purchase Police Department Tasers
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Councilmember Juenemann moved to approve the purchase of 53 tasers from Taser
International in the amount of $60,545.94.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval to Purchase Police Vehicles
Councilmember Juenemann moved to authorize the purchase of four 2013 Ford Police
Interceptor utility vehicles in the amount of $104,435.28.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of Resolution of Support for Community Development Block Grant
Funding for the Maplewood Townhouse Association
Councilmember Juenemann moved to approve the Resolution of Support for the Issuance of
Community Development Block Grant (CDBG) Funding for the Maplewoods Townhouse
Association in the amount of $150,000.
RESOLUTION 13-3-875
RESOLUTION OF SUPPORT
FOR THE ISSUANCE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
FOR THE MAPLEWOODS TOWNHOUSE ASSOCIATION
WHEREAS, Stephen Wensman, representing the Maplewoods Townhouse Association, is
requesting $150,000 of Community Development Block Grant funds from Ramsey County; and
WHEREAS, approval of such funds is partly determined on the Maplewood City Council
finding that the proposed use of such funds meets the city’s goals, objectives and land use
requirements; and
WHEREAS, the upkeep of multiple-family housing developments, like the Maplewoods
Townhomes, is highly important and integral in maintaining the city’s housing stock.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Maplewood City Council
hereby determines that the granting of CDBG funds to the Maplewoods Townhouse Association
for roof replacement and repairs meets the city’s goals, objectives and land use requirements for
the upkeep of Maplewood’s housing stock.
Passed by the Maplewood City Council on March 25, 2013
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of the Spring Clean Up Event on April 20, 2013
Councilmember Juenemann moved to approve the 2013 Spring Clean Up Event and fee
schedule.
Seconded by Councilmember Koppen Ayes – All
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The motion passed.
7. Authorization Purchase Bituminous Materials for 2013
Councilmember Juenemann moved to authorize the Street Superintendent and Finance Manger
to purchase bituminous materials needed for street and trail maintenance projects in an amount
up to $75,000.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
8. Authorization for Ramsey County to Perform 2013 Street Striping
Councilmember Juenemann moved to authorize Ramsey County to perform city pavement
striping needs, in an amount not to exceed $27,000.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
9. Approval of Agreement for Street Maintenance on Border Streets with City of Vadnais
Heights
Councilmember Juenemann moved to approve the agreement between the City of Vadnais
Heights and the City of Maplewood for the long term maintenance of County Road D Court and
County Road D Circle, and direct the Mayor and City Manager to sign the agreement signifying
council approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
10. Municipal State Aid Streets Designation
a. Approval of a Resolution Revoking Municipal State Aid Streets
b. Approval of a Resolution Establishing Municipal State Aid Streets
Councilmember Juenemann moved to approve the Resolution Revoking Municipal State Aid
Streets status for that part of Southlawn Avenue from County Road C and Radatz Avenue.
RESOLUTION 13-3-876
REVOKING MUNICIPAL STATE AID STREETS
WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter
described as Municipal State Aid Streets be removed from consideration as Municipal State Aid
Streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood,
that the roads describe as follows, to wit:
• Part of MSAS 117 Southlawn Avenue from County Road C to Radatz Avenue be, and
herby are revoked as Municipal State Aid Street of said city, subject to the approval of
the Commissioner of Transportation of the State of Minnesota.
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BE IT FURTHER RESLOVED, that the city clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for this
consideration and that upon the Commissioner’s approval of the revocation of said street or
portions thereof, that same be revocated as Municipal State Aid Streets and that upon the
Commissioner’s approval of the designation of said streets or portions thereof, that the same be
constructed, numbered and known a s Municipal State Aid Streets identified herein.
Dated at Maplewood Minnesota, this 25th day of March 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the Resolution Establishing Municipal State Aid
Streets status for the extension of Maplewood Drive from Gervais Avenue to Connor Avenue,
Connor Avenue from TH 61 to Maplewood Drive, and Radatz Avenue from Southlawn Drive to
White Bear Avenue.
RESOLUTION 13-3-877
ESTABLISHING MUNICIPAL STATE AID STREETS
WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter
described meet all necessary criteria and thus should be designated as Municipal State Aid
Streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood,
that the roads describe as follows, to wit:
• Extension of MSAS 154 Maplewood Drive from Gervais Avenue to Connor Avenue
• MSAS 155 Connor Avenue from TH 61 to Maplewood Drive
• MSAS 156 Radatz Avenue from Southlawn Drive to White Bear Avenue
be, and herby is established, located, and designated a Municipal State Aid Street of said city,
subject to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESLOVED, that the city clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for this
consideration and that upon the Commissioner’s approval of the revocation of said streets or
portions thereof, that same be revocated as Municipal State Aid Streets and that upon the
Commissioner’s approval of the designation of said streets or portions thereof, that the same be
constructed, numbered and known a s Municipal State Aid Streets identified herein.
Dated at Maplewood Minnesota, this 25th day of March 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval of a Resolution Direction Modification of Existing Construction Contract,
Change Order No. 2 and Reducing Retainage, Bartelmy-Meyer Area Street
Improvements, City Project 11-14
Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2 and the Resolution Directing Reduction of Retainage
on the Existing Contract, for the Bartelmy-Meyer Area Street Improvements, City Project 11-14.
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RESOLUTION 13-3-878
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 11-14, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 11-14, Bartelmy-Meyer Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 11-14, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor and City Engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 which is an increase of $114,065.82.
The revised contract amount is $3,030,723.35.
Adopted by the Maplewood City Council on this 25th day of March 2013.
RESOLUTION 13-3-879
DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT
PROJECT 11-14
WHEREAS, the City Council of Maplewood, Minnesota has previously ordered
Improvement Project 11-14, Bartelmy-Meyer Area Street Improvements, and has let a
construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the contractor, T.A. Schifsky and Sons, Inc. has requested a reduction in
contract retainage,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the retainage within the construction contract is hereby authorized to be
reduced at the discretion of the City Engineer, from 5% to 1%.
Adopted by the Maplewood City Council on this 25th day of March 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
12. Approval of a Budget Adjustment, July 2011 Strom Response, City Project 11-19
Councilmember Juenemann moved to revise the budget of $229,564 by authorizing the transfer
of $200,000 from the Environmental Utility Fund to City Project 11-19 for a total project budget of
$429.564 for the investigation and remediation efforts of localized flooding issues and authorize
the Finance Manager to make the necessary budget adjustments.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
13. Consider Approval of Arbor Day Proclamation
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Councilmember Juenemann moved to proclaim May 4, 2013 Arbor Day in Maplewood.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
14. Approval of a Resolution for a Temporary Gambling Permit and Permit Fee Waiver
for the Church of the Presentation of the Blessed Virgin Mary
Councilmember Juenemann
moved to approve the Resolution for a Temporary Gambling
Permit for the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street and
approve the fees be waived for a Carnival Rides permit of $381.
RESOLUTION 13-3-880
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary premises permit for lawful gambling on May 4, 2013 and May 5, 2013 is approved for
the Church of the Presentation of the Blessed Virgin Mary, 1725 Kennard Street, Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW , THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
1. Approval of 2013-2014 Collective Bargaining Agreements
a. Law Enforcement Labor Services, Inc (Local 153) – Police Officers
Assistant City Manager Ahl gave the staff report and answered questions of the council.
Councilmember Juenemann moved to approve the 2013- 2014 Contract with Law Enforcement
Labor Services, Inc (Local 153) – Police Officers, and authorize the Mayor and City Manager to
execute said contracts on behalf of the City pending approve by the union.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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J. NEW BUSINESS
1. Approval of an On-Sale Intoxicating Liquor License for McCarron’s Pub and Grill
Citizen Services Director/City Clerk Guilfoile gave the staff report and answered questions of the
council. The owner’s of McCarron’s Pub and Grill were not present at the meeting. Staff
requested approval of the license with the understanding that the owners will be present at the
next council meeting.
Councilmember Juenemann moved to approve an On-Sale Intoxicating Liquor License for
McCarron’s Pub and Grill at 1986 Rice Street
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of a Temporary Moratorium on New Off-Sale Intoxicating Liquor Licenses
Citizen Services Director/City Clerk Guilfoile gave the staff report and answered questions of the
council. City Attorney Kantrud answered further questions of the council.
Councilmember Juenemann moved to approve a temporary moratorium of six months on new
establishments requesting an off-sale intoxicating liquor license.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
3. East Metro Public Safety Training Facility, City Project 09-09
a. Approve Plans and Authorize Ad for Bid (Bid Package 3)
b. Approve Plans and Authorize Ad for Bid (Bid Package 5)
c. Authorize Ad for Bid for Burn Equipment Supplier
d. Accept Private Donation of Translucent Panels
e. Receive Quotes and Award Contract for Signal Mast Arms and Poles
Public Works Director/City Engineer Thompson gave the staff report. Ron Leaf from SEH was
present and answered questions of the council.
Councilmember Koppen moved to approve the resolution for Plans and Authorize Ad for Bid
Package 3, Site Improvements for the East Metro Public Safety Training Center, City Project 09-
09.
Seconded by Councilmember Cave Ayes – All
The motion passed.
Councilmember Koppen moved to approve the Resolution for Plans and Authorize Ad for Bid
Package 5, Burn Equipment Supplier for the East Metro Public Safety Training Center, City
Project 09-09.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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Councilmember Koppen moved to approve the Resolution for Plans and Authorize Ad for Bid
Package 5, Burn House and Training Tower for the East Metro Public Safety Training Center,
City Project 09-09.
Seconded by Councilmember Cave Ayes – All
The motion passed.
RESOLUTION 13-3-881
APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR BIDS
(BID PACKAGE 3 – SITE IMPROVEMENTS,
BID PACKAGE 5 – BURN EQUIPMENT SUPPLIER AND
BID PACKAGE 5 - BURN HOUSE AND TRAINING TOWER)
HEREAS, pursuant to resolution passed by the city council on May 14, 2012 plans and
June 25, 2012, plans and specifications for the East Metro Public Safety Training Center
Improvements, City Project 09-09, have been prepared by (or under the direction of) the city
engineer, who has presented such plans and specifications to the council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such preliminary plans for Bid Packages 3 (Site Improvements) and 5 (Burn
House and Training Tower/Alternate), a copy of which are available upon request, are hereby
approved and ordered placed on file in the office of the city engineer.
2. The city clerk or office of the city engineer shall prepare and cause to be inserted
in the official paper and in the Construction Bulletin an advertisement for bids upon the making of
such improvement under such preliminary. The advertisement shall be published at least twice,
and in conformance with State Statutes prior to the date set for bid opening, shall specify the
work to be done, shall state that bids will be publicly opened and considered by the council at
10:00 a.m. on a date to be determined, at city hall and that no bids shall be considered unless
sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the
City of Maplewood, Minnesota for five percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive,
open, and read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The council will consider the bids, and the award of a contract, at a regular city council
meeting for each project bid set.
Adopted by the council on this 25th day of March, 2013.
Councilmember Koppen moved to approve the donation of Translucent Panels from W.L. Hall
Company.
RESOLUTION 13-3-882
ACCEPTING PRIVATE DONATION FOR COMPLETION
OF THE EAST METRO PUBLIC SAFETY TRAINING CENTER
WHEREAS, pursuant to resolution passed by the city council on May 14, 2012 plans and
June 25, 2012, plans and specifications for the East Metro Public Safety Training Center
Improvements, City Project 09-09, have been prepared by (or under the direction of) the city
engineer, who has presented such plans and specifications to the council for approval.
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WHEREAS, the City of Maplewood is generally authorized to accept contributions of real
and personal property pursuant to Minnesota Statutes Sections 465.03 and 465.04 for the benefit
of its citizens and is specifically authorized to maintain such property for the benefit of its citizens
in accordance with the terms prescribed by the donor. Said gifts may be limited under provisions
of MN Statutes Section 471.895.
WHEREAS, the following persons and or entities have offered to contribute contributions
or gifts to the City as listed:
DONOR/ENTITY DESCRIPTION
Translucent Panels for Installation with Bid Package 4
W.L. Hall Company
503 15th Avenue South
Hopkins, Minnesota 55343
Estimated donation amount = $15,000.00
WHEREAS, said contribution is intended to aid the City in establishing the East Metro
Public Safety Training Center within the city’s jurisdiction either alone or in cooperation with
others, as allowed by law; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the contributions
offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. The contributions described above are hereby accepted by the City of Maplewood.
2. The contributions described above will be used in completion of Bid Package 4 and as
designated by the donor.
Adopted by the council on this 25th day of March, 2013.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
Councilmember Koppen moved to approve the resolution to Receive Bids and Award Contract to
Millerbrand Manufacturing Company in the amount of $26,848 for supplying and delivering traffic
signal mast arms and poles for the East Metro Public Safety Training Center: Bid Package 3 –
City Project 09-09; and approve the resolution to Receive Bids and Award Contract to Brown
Traffic Products, Inc. for supplying and delivering traffic signal materials and electrical equipment
for the East Metro Public Safety Training Center: Bid Package 3 – City Project 09-09.
RESOLUTION 13-3-883
RECEIVING BIDS AND AWARDING CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the bid of Millerbrand Manufacturing Company in the amount of $26,848.00, is
the lowest responsible bid for supplying and delivering traffic signal mast arms and poles for the
East Metro Public Safety Training Center: Bid Package 3 – City Project 09-09, and the mayor and
clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf
of the city.
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The finance director is hereby authorized to make the financial transfers necessary to implement
the financing plan for the project as previously approved by council.
Adopted by the council on this 25th day of March, 2013.
RESOLUTION 13-3-884
RECEIVING BIDS AND AWARDING CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the bid of Brown Traffic Products Inc. in the amount of $11,744.00, is the
lowest responsible bid for supplying and delivering traffic signal materials and electrical
equipment for the East Metro Public Safety Training Center: Bid Package 3 – City Project 09-09,
and the mayor and clerk are hereby authorized and directed to enter into a contract with said
bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to implement
the financing plan for the project as previously approved by council.
Adopted by the council on this 25th day of March, 2013.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADMINISTRATIVE PRESENTATIONS
None
M. COUNCIL PRESENTATIONS
1. Parks Task Force – Councilmember Cave had an inquiry from a Maplewood resident
regarding the status of their application for the Parks Task Force. Interviews will be
conducted April 8, 2013.
2. Our Water Our Future – Councilmember Cave informed residents about a kick-off event
for a series of community forums on preserving water resources. The kick-off event
entitled “Groundwater: the Hidden Source” will be held on Thursday, April 4th from 6:30-
8:30 p.m. at Century College, East Campus in White Bear Lake.
3. Open Mic – Councilmember Koppen requested eliminating the Listening Forum that is
scheduled at 6:30 p.m. before city council meetings. He requested that Visitor
Presentation be put on the city council agenda in place of it. After discussion, staff was
directed to put the issue on the next city council agenda.
4. City Clean-Up – Councilmember Juenemann informed residents that the City-Wide Clean-
Up is scheduled for Saturday, April 20th from 8:00 a.m. to 1:00 p.m. at the Aldrich Arena in
Maplewood.
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5. Mayor Rossbach received a letter from the National Independence State Parade
requesting him to submit the names of three to five high school marching bands that would
represent Minnesota and the birth of our nation in Washington, DC. If there are schools
that are interested, they should contact him to be nominated.
N. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 7:46 p.m.
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Item F1
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, Citizen Services Director
DATE: March 22, 2013
RE: Paul Mateyka, Patricia Mateyka and Steven Mateyka owners of McCarron’s Pub
and Grill
INTRODUCTION/BACKGROUND
At the March 25, 2013 city council meeting, council approved an on-sale intoxicating liquor
license for Paul Mateyka, Patricia Mateyka and Steven Mateyka owners of McCarron’s Pub and
Grill (formerly Dean’s Tavern) located at 1986 Rice Street.
McCarron’s was scheduled to open on April 5th. Due to a last minute conflict, the owners were
unable to attend the March 25th meeting when approval of the license was on the agenda.
Since Paul Mateyka had been the previous license holder and had been in good standing with
the previous license, council approved the license with the understanding that the owners would
attend the April 8, 2013 meeting to be introduced to the council.
Packet Page Number 14 of 153
Agenda Item F2
Agenda Report
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: April 3, 2013
SUBJECT: Harriet Tubman Center – Beverly Dusso – Information on Bonding Request
for Services to be Provided at Tubman Center
INTRODUCTION/SUMMARY
Beverly Dusso from the Harriet Tubman Center will give a presentation and be available for
questions regarding information on the bonding request for services to be provided at Tubman
Center.
RECOMMENDATION
No Action Recommended.
Attachments:
1. Information Sheet
Packet Page Number 15 of 153
tubman.org // 612.825.3333
Tubman is a statewide community resource providing family crisis and support services including safe shelter, legal
services, counseling and therapy, elder care resources, youth programs and community education.
Harriet Tubman Center East is now providing safe and secure housing for 65 women and children.
State bond funds ($2 million) were critical in leveraging an additional $4.9 million in funds that allowed
the conversion of three floors to be upgraded for families experiencing domestic violence.
Legislative Priorities
• Support for $650,000 to complete the remaining two floors, which will provide an additional
36 shelter rooms for underserved victims of violence and exploitation and their children.
Room Type Sq. Ft. $/Sq. Ft. Total Cost/Room*
Hospital Room 120 235 $28,200
Jail Cell 120 229 $27,480
Assisted Living 120 162 $19,440
College Dorm Room 120 147 $17,640
Tubman Shelter Room 120 147 $17,667
• Increase levels of service funding for domestic abuse shelters and programs. Overall demand
has increased while funding has remained static. Our shelters have been running at 120+% of
capacity for over two years.
• Support No Wrong Door (sexually exploited youth) HF485 (Allen) / SF384 (Pappas) and the
Homeless Youth Act HF698 (Halverson) / SF565 (Dibble).
2012 Service Highlights
• 1,698 women and children fleeing violence stayed in our shelters (Tubman has 130 beds—65 at
Tubman West and 65 at Tubman East), running at 121% capacity.
• 17,863 people received crisis support, created safety plans, and connected with new resources
on our helpline.
• 4,074 people navigated the legal system for Orders for Protection or family law support with
help from our advocates and attorneys.
• 1,318 people received mental and chemical health therapy in our licensed clinics.
• 2,580 seniors and caregivers received resources to age with dignity through intervention on
elder abuse cases.
• 7,573 students attended classes and presentations on dating violence prevention to build safe
futures.
• 1,002 adults gained stability, self-sufficiency and networks through support groups and classes
focusing on financial literacy, job readiness and housing.
*Estimates are from Reed Construction Data, 2012 report (OVER)
Tubman Appropriations: HF 1453 (Clark) / SF 1248 (Wiger)
Tubman Bonding: HF 1452 (Lillie) / SF 1247 (Wiger)
Agenda Item F2
Attachment 1
Packet Page Number 16 of 153
tubman.org // 612.825.3333
Operational Efficiencies
• 95 cents of every state dollar spent on families and services.
• Annual budget of $8.4 million + $2 million in-kind goods and services.
• Statewide awareness and engagement through 100% in-kind media.
Annual Impact
• Tubman serves 40,000 people.
• Partners with 20 law enforcement agencies and 40 high schools.
• Leads four federally funded partnerships to build best practices.
• Engages 200 interns and 200 pro bono attorneys to serve.
Shelter & Residential Services
2 metro -area domestic violence
shelters
24-hour crisis & resource line
Affordable transitional apartments
Family & children’s advocacy
Legal Services
Orders for Protection
Divorce & custody advice
Court advocacy for victims
Pro bono attorney representation
Counseling & Therapy Services
Individual & group mental health
counseling
Chemical dependency assessments &
counseling
Co-occurring therapeutic treatment
Psychiatric medication services
Youth & Family Services
Trauma-informed child care
In-school violence prevention &
healthy relationship curriculum
Youth & parent support groups
Youth & young adult outreach &
advocacy
Seniors & Vulnerable Adults
Consumer rights
Elder abuse intervention & prevention
Caregiver support
Community & professional education
Public Information Campaigns
Intern & volunteer programs
Public awareness & media campaigns
Training for professionals
Community event speakers
Sustainability Services
Support groups
Career, housing & financial workshops
Resource & referral connections
Community access to computer labs
Board of Directors
2013-14
Officers
Bradley S. Wood
Chair
Richard M. Niemiec
Chair Elect
Tammie L. Follett
Vice Chair
Jay R. Lindgren
Secretary
Ron Anderson
Treasurer
Eric L. Lipman
Past Chair
Beverly C. Dusso
President
Directors
Norma Adams
Sheila D. Arrington
Laurie Bakken
Tommie Braddock
Charles M. Byrne
Colleen M. Carey
Michael Crusham
Robert O. Erickson
Jean A. Freeman
Jim Gilroy
Sheron D. Horris
Seamus Hyland
Mary Kaul-Hottinger
Melissa Kuchenmeister
Laurie I. Laner
Sonja C. Larson
Harry D. Melander
Debra Page
Grant Piller
Kathleen Schmidlkofer
Robert Schneeweis
Dan Seeman
Ann M. Senne
Christine R. Stanson
R. Christopher Sur
Kate Wisser
Advisory Board
Sharon Sayles Belton
Josie R. Johnson
Sheila C. Morgan
Diane Robinson
Sharon G. Ryan
Penny Winton
Agenda Item F2
Attachment 1
Packet Page Number 17 of 153
Agenda Item F3
Agenda Report
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: April 3, 2013
SUBJECT: Parks System Task Force Appointments
INTRODUCTION/SUMMARY
The Parks Systems Task Force is a new task force that will be charged with the development of
a comprehensive master plan for the City’s parks, trails, and preserves that looks out over the
next 20 years. One of Maplewood City Council’s goals for 2012 thru 2014 is to develop a
comprehensive master plan for Maplewood’s parks system. The task force will be centrally
involved in the creation of a Parks System Plan that will be founded on a process of resident
and stakeholder engagement. The task force will include residents of the City, business
representatives, commission members, staff and other stakeholders.
The Council interviewed 6 candidates during the prior Workshop. There are two more
applicants that will be interviewed on April 29th.
RECOMMENDATION
Staff recommends the City Council approve the attached resolution to appoint candidates to the
Parks Systems Task Force
Attachments:
1. Resolution for Appointment
Packet Page Number 18 of 153
Attachment 1
RESOLUTION NO. ______
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the Parks System Task Force:
- Scott Schaler
- Pete Boulay
- Jason Lamers
- Mark Nichols
- Alysyn Morris
- Marilyn Anderson
Packet Page Number 19 of 153
Agenda Item F4
Agenda Report
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: April 3, 2013
SUBJECT: Parks & Recreation Commission Appointments
INTRODUCTION/SUMMARY
There are a total of three openings on the Parks & Recreation Commission. These openings
are due to terms expiring and resignations. The City has advertised and accepted applications
from interested individuals. The City Council then interviewed the candidates for these
commissions and filled out ballots during the Workshop prior to this meeting, which staff has
tallied.
RECOMMENDATION
Staff recommends the City Council approve the attached resolution to appoint candidates to the
commissions indicated.
Parks & Recreation Commission
- Nora Slawik, term expires April 30, 2016
- Matt Prom, term expires April 30, 2015
Attachments:
1. Resolution for Appointment
Packet Page Number 20 of 153
Attachment 1
RESOLUTION NO. ______
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Parks & Recreation Commission
- Nora Slawik, term expires April 30, 2016
- Matt Prom, term expires April 30, 2015
Packet Page Number 21 of 153
THIS PAGE IS INTENTIONALLY LEFT BLANK
Packet Page Number 22 of 153
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 3-22 and 3-29.xlsx
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
148,301.06$ Checks # 89569 thru # 89611
dated 03/18/13 thru 03/26/13
375,422.04$ Disbursements via debits to checking account
dated 03/18/13 thru 03/22/13
370,051.94$ Checks # 89613 thru # 89652
dated 03/28/13 thru 04/02/13
262,402.55$ Disbursements via debits to checking account
dated 03/25/13 thru 03/29/13
1,156,177.59$ Total Accounts Payable
546,925.36$ Payroll Checks and Direct Deposits dated 03/29/13
473.39$ Payroll Deduction check # 9989259 thru # 9989260
dated 03/29/13
547,398.75$ Total Payroll
1,703,576.34$ GRAND TOTAL
as
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
April 8, 2013
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 23 of 153
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 3-22 and 3-29.xlsx
Check Description Amount
89569 02464 FUNDS FOR ATMS 10,000.00
89570 00585 NET BILLABLE TICKETS - FEB 155.25
89571 04206 ATTORNEY SRVS FEES/RENT - APRIL 15,433.33
89572 04944 CATERING ORDERS - FEB 370.86
04944 ADDITIONAL ORDERS MCC - FEB 166.73
89573 04316 AUTO PAWN SYSTEM - FEB 501.30
89574 01546 SHIRTS FOR SOCCER CLINIC 332.50
89575 01190 ELECTRIC & GAS UTILITY 7,798.91
01190 ELECTRIC & GAS UTILITY 3,285.41
01190 ELECTRIC & GAS UTILITY 514.39
01190 FIRE SIRENS 56.18
89576 01798 CONTRACT GASOLINE - MARCH 17,856.46
01798 CONTRACT DIESEL FUEL - MARCH 9,881.10
01798 SPOT PRICE DIESEL FUEL - MARCH 6,666.26
89577 00116 CAR WASHES SEPT 2012 - JAN 2013 689.55
00116 CAR WASHES - FEB 88.17
89578 05160 GUITAR INSTRUCTION - JAN 136.00
89579 05025 CHARITABLE GAMBLING 2,000.00
89580 04440 10% OF VEHICLE FORFEITURE 91.37
89581 04839 REIMB FOR TRAINING 145.00
89582 05014 DEPOSIT SOUND/LIGHTING JULY 4TH 800.00
89583 00827 INSURANCE QTR PREMIUM APR-JUNE 44,757.75
89584 00891 MAMA LUNCHEON - MIKE ERICSON 20.00
89585 00935 2013 SUPPLEMENTAL 12,000.00
89586 00983 LEASE PMT 3/15 - 4/15 484.14
89587 02617 REIMB FOR JACKETS 01/13 238.00
89588 03270 YOUTH/SENIOR HIGH B-BALL OFFICIALS 2,634.00
89589 01035 MEMBERSHIP FEE 25.00
89590 04835 AERIAL SURVEY OF DEER POPULATION 590.00
89591 01088 PROJ 09-09 INVESTIGATION CLEANUP 125.00
89592 01933 ANNUAL CODE ON INTERNET FEE 550.00
89593 01175 MONTHLY UTILITIES - FEB 2,826.40
01175 FIBER OPTIC ACCESS CHG - MARCH 1,068.75
89594 00001 REFUND TEETERS BCBS BENEFIT 160.00
89595 00001 REFUND WIDMER BCBS BENEFIT 160.00
89596 00001 REFUND K GIBB KINDERMUSIK PROG 125.00
89597 00001 REFUND M WALLISCH HP BENEFIT 100.00
89598 00001 REFUND CLEGG HP BENEFIT 100.00
89599 00001 REFUND S BRUNNER HP BENEFIT 100.00
89600 00001 REFUND K HOGAN HP BENEFIT 60.00
89601 00001 REFUND C JOHNSON HP BENEFIT 20.00
89602 00396 TRANSFER TITLES FORFEITED VEHICLES 83.00
89603 02010 30% OF VEHICLE FORFEITURE 377.89
02010 20% OF VEHICLE FORFEITURE 182.74
02010 30% OF VEHICLE FORFEITURE 101.44
02010 30% OF VEHICLE FORFEITURE 16.11
89604 02001 PHONE SERVICE - MARCH 1,436.20
89605 04074 TAI CHI INSTRUCTION MARCH - MAY 394.80
89606 00006 REFUND WEBER - MEMBERSHIP 424.00
89607 05099 PRESENTATION NC 75.00
89608 04240 INTERPRETATION SERVICES FEB/MAR 195.00
89609 01836 RADIO SHOP SERVICES - FEB 271.17
89610 01578 MISC SUPPLIES 769.3003/26/2013 T R F SUPPLY CO.
03/26/2013 SILVER SNEAKERS
03/26/2013 RONALD C. SPINOSA
03/26/2013 SPORTSIGN
03/26/2013 ST PAUL, CITY OF
03/26/2013 ONE TIME VENDOR
03/26/2013 MN DEPT OF PUBLIC SAFETY
03/26/2013 RAMSEY CO ATTORNEY'S OFFICE
03/26/2013 CITY OF ROSEVILLE
03/26/2013 ELAINE SCHRADE
03/26/2013 RAMSEY CO ATTORNEY'S OFFICE
03/26/2013 RAMSEY CO ATTORNEY'S OFFICE
03/26/2013 RAMSEY CO ATTORNEY'S OFFICE
03/26/2013 ONE TIME VENDOR
03/26/2013 ONE TIME VENDOR
03/26/2013 ONE TIME VENDOR
03/26/2013 ONE TIME VENDOR
03/26/2013 ONE TIME VENDOR
03/26/2013 ONE TIME VENDOR
03/26/2013 CITY OF NORTH ST PAUL
03/26/2013 CITY OF NORTH ST PAUL
03/26/2013 ONE TIME VENDOR
03/26/2013 MN HELICOPTERS INC.
03/26/2013 MN POLLUTION CONTROL AGENCY
03/26/2013 MUNICIPAL CODE CORP
03/26/2013 ALESIA METRY
03/26/2013 MICHAEL A. MILLER/ISN
03/26/2013 MN CHAPTER IAAI
03/26/2013 M A M A
03/26/2013 MAPLEWOOD FIRE FIGHTERS RELIEF
03/26/2013 METRO SALES INC
03/26/2013 LADONNA HOLMBERG
03/26/2013 ICABOD PRODUCTIONS LLC
03/26/2013 L M C I T
03/26/2013 JOSE D CARBAJAL
03/26/2013 DIST 622 EDUCATION FOUNDATION
03/26/2013 PAT FLEMING
03/26/2013 YOCUM OIL CO.
03/26/2013 APPEARANCE PLUS CAR WASH CORP
03/26/2013 APPEARANCE PLUS CAR WASH CORP
03/26/2013 XCEL ENERGY
03/26/2013 YOCUM OIL CO.
03/26/2013 YOCUM OIL CO.
03/26/2013 XCEL ENERGY
03/26/2013 XCEL ENERGY
03/26/2013 XCEL ENERGY
03/26/2013 CITY OF MINNEAPOLIS RECEIVABLES
03/26/2013 SUBURBAN SPORTSWEAR
03/26/2013 HILLCREST VENTURES LLC
03/26/2013 GOPHER STATE ONE-CALL
03/26/2013 H A KANTRUD
03/26/2013 HILLCREST VENTURES LLC
Check Register
City of Maplewood
03/22/2013
Date Vendor
03/18/2013 US BANK
Packet Page Number 24 of 153
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 3-22 and 3-29.xlsx
89610 01578 SHOP SUPPLIES 663.60
89611 04357 REPAIRS TO EQUIP - COT 198.00
03/26/2013 T R F SUPPLY CO.
03/26/2013 UNIVERSAL HOSPITAL SRVS, INC.
148,301.06
43 Checks in this report.
Packet Page Number 25 of 153
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 3-22 and 3-29.xlsx
Settlement
Date Payee Description Amount
3/18/2013 MN State Treasurer Drivers License/Deputy Registrar 27,847.99
3/18/2013 U.S. Treasurer Federal Payroll Tax 99,365.55
3/18/2013 P.E.R.A.P.E.R.A.89,480.60
3/18/2013 ICMA (Vantagepointe)Deferred Compensation 6,173.44
3/19/2013 MN State Treasurer Drivers License/Deputy Registrar 18,134.86
3/19/2013 MN Dept of Revenue Sales Tax 5,839.00
3/19/2013 MidAmerica - ING HRA Flex plan 14,490.65
3/20/2013 MN State Treasurer Drivers License/Deputy Registrar 47,628.09
3/20/2013 MN State Treasurer State Payroll Tax 20,572.18
3/21/2013 MN State Treasurer Drivers License/Deputy Registrar 15,874.31
3/22/2013 MN State Treasurer Drivers License/Deputy Registrar 26,955.45
3/22/2013 MN Dept of Natural Resources DNR electronic licenses 416.50
3/22/2013 MN Dept of Revenue Fuel Tax 827.07
3/22/2013 Optum Health DCRP & Flex plan payments 1,816.35
TOTAL 375,422.04
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 26 of 153
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 3-22 and 3-29.xlsx
Check Description Amount
89613 02464 FUNDS FOR ATMS 10,000.00
89614 00111 PATROL HOURS 3/11 - 3/24 1,400.00
89615 02149 MARKETING & ADVERTISING - MARCH 4,000.00
89616 00519 REPAIR & MAINT ON CCTV TRACTOR 1,602.15
89617 04944 SUBWAY FOOD ORDERS - JAN 1,267.54
89618 00972 PROJ 09-08 EASEMENT ACQUISITION 104,500.00
89619 04060 SCBA REPAIR 6.32
89620 03334 WINTER PATCHING MATERIALS 835.01
03334 WINTER PATCHING MATERIALS 701.63
03334 WINTER PATCHING MATERIALS 605.77
03334 WINTER PATCHING MATERIALS 222.30
89621 01190 ELECTRIC & GAS UTILITY 18,408.16
01190 ELECTRIC & GAS UTILITY 4,928.32
89622 03870 PROPERTY O & E FOR ALTA 195.00
89623 04805 PROJ 12-09 TESTING SERVICES 1,205.00
89624 05181 POLICE DEPT EXPANSION PROJ 110,865.00
89625 00472 CONSULTING FEES 3/11 - 3/22 1,250.00
89626 05185 COZY CABS 12,718.13
89627 00545 MEMBERSHIP RENEWAL 250.00
89628 00547 DEPOSIT FOR PERFORMANCES MCC 1,600.00
89629 04428 DEPOSIT MCC CONCERT SEPT 20 500.00
89630 04504 BOOT CAMP INSTRUCTOR 325.00
89631 04445 SURVEY STAKES 1,046.82
89632 05182 JOHN DEERE 1445 SERIES II MACHINES 46,276.54
89633 04992 2012 AUDIT 20,000.00
89634 00857 JOINT LEGISLATIVE CONFERENCE 95.00
89635 00891 MAMA LUNCHEON FEB 14 J ANTONEN 20.00
89636 00942 JANITORIAL SERVICES - MARCH 6,578.16
00942 SEWER BACKUP 1143 CO RD B 2,019.94
89637 04790 DANCE INSTRUCTION 6,890.00
89638 00001 REFUND C TIMLIN FOR TRANS MEDIC 848.64
89639 00001 REFUND B GAW FOR TRANS MEDIC 692.92
89640 00001 REFUND L THAO FOR TRANS MEDIC 646.62
89641 00001 REFUND C MECHELKI SOFTBALL 200.00
89642 00001 REFUND D WALKER AMB OVERPD 177.00
89643 00001 REFUND T CHRISTIANSON TRANS MEDIC 100.00
89644 00001 REFUND M PHILLIPS HP BENEFIT 60.00
89645 00001 REFUND S AKEY MEMBERSHIPS 30.36
89646 02008 SALT BRINE 170.34
89647 01418 CONCESSIONS 254.41
01418 CONCESSIONS 206.60
01418 VENDING MACHINE SUPPLIES 185.70
01418 SUPPLIES EMPLOYEE RECOGNITION 45.62
01418 MISC SUPPLIES 12.98
89648 03879 EMS FEES - APRIL 738.67
89649 05116 PROJ 09-08 APPRAISAL FEE REIMB 5,000.00
89650 00006 REFUND K SLADE MEMBERSHIP 254.43
89651 00006 REFUND B FRANCIS MEMBERSHIP 61.86
89652 01522 DOT INSPECTION DECALS 54.00
04/02/2013 SILVER SNEAKERS
04/02/2013 SILVER SNEAKERS
04/02/2013 STATE OF MINNESOTA
370,051.94
40 Checks in this report.
04/02/2013 SAM'S CLUB DIRECT
04/02/2013 SANSIO
04/02/2013 SCHNITKER LAW OFFICE, P.A.
04/02/2013 SAM'S CLUB DIRECT
04/02/2013 SAM'S CLUB DIRECT
04/02/2013 SAM'S CLUB DIRECT
04/02/2013 ONE TIME VENDOR
04/02/2013 RAMSEY COUNTY PUBLIC WORKS
04/02/2013 SAM'S CLUB DIRECT
04/02/2013 ONE TIME VENDOR
04/02/2013 ONE TIME VENDOR
04/02/2013 ONE TIME VENDOR
04/02/2013 ONE TIME VENDOR
04/02/2013 ONE TIME VENDOR
04/02/2013 ONE TIME VENDOR
04/02/2013 MARSDEN BLDG MAINTENANCE CO
04/02/2013 MAYER ARTS, INC.
04/02/2013 ONE TIME VENDOR
04/02/2013 LEAGUE OF MINNESOTA CITIES
04/02/2013 M A M A
04/02/2013 MARSDEN BLDG MAINTENANCE CO
04/02/2013 HOPE HAVEN INC.
04/02/2013 JOHN DEERE COMPANY
04/02/2013 KERN, DEWENTER, VIERE, LTD
04/02/2013 GL BERG ENTERTAINMENT
04/02/2013 HELLO BOOKING
04/02/2013 COLE HOLMBERG
04/02/2013 MICHAEL A ERICSON
04/02/2013 FRONTIER AG & TURF
04/02/2013 GFOA
04/02/2013 BASIAGO LAW OFFICE
04/02/2013 CHOSEN VALLEY TESTING
04/02/2013 DERAU CONSTRUCTION
04/02/2013 UNIQUE PAVING MATERIALS CORP
04/02/2013 XCEL ENERGY
04/02/2013 XCEL ENERGY
04/02/2013 UNIQUE PAVING MATERIALS CORP
04/02/2013 UNIQUE PAVING MATERIALS CORP
04/02/2013 UNIQUE PAVING MATERIALS CORP
04/02/2013 HILLCREST VENTURES LLC
04/02/2013 MENARD, INC.
04/02/2013 MES - MIDAM
04/02/2013 ANIMAL CONTROL SERVICES
04/02/2013 HEIDI CAREY
04/02/2013 FLEXIBLE PIPE TOOL CO.
Check Register
City of Maplewood
03/29/2013
Date Vendor
03/28/2013 US BANK
Packet Page Number 27 of 153
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 3-22 and 3-29.xlsx
Settlement
Date Payee Description Amount
3/25/2013 MN State Treasurer Drivers License/Deputy Registrar 29,858.52
3/26/2013 MN State Treasurer Drivers License/Deputy Registrar 25,220.35
3/27/2013 MN State Treasurer Drivers License/Deputy Registrar 36,227.98
3/27/2013 US Bank Bank fees 61.94
3/28/2013 MN State Treasurer Drivers License/Deputy Registrar 42,997.92
3/28/2013 ING - State Plan Deferred Compensation 33,985.99
3/29/2013 MN State Treasurer Drivers License/Deputy Registrar 27,699.88
3/29/2013 MN Dept of Natural Resources DNR electronic licenses 909.50
3/29/2013 US Bank VISA One Card*Purchasing card items 55,922.17
3/29/2013 Optum Health DCRP & Flex plan payments 4,874.26
3/29/2013 ICMA (Vantagepointe)Deferred Compensation 4,644.04
TOTAL 262,402.55
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 28 of 153
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms - 3-22 and 3-29.xlsx
Transaction Date Posting Date Merchant Name Transaction Amount Name
03/17/2013 03/18/2013 BARRACOS $24.50 DAVE ADAMS
03/12/2013 03/13/2013 LA POLICE GEAR INC $46.99 MARK ALDRIDGE
03/08/2013 03/11/2013 CPS INC-DARECATALOUGE.COM $155.25 LONN BAKKE
03/12/2013 03/13/2013 SUN COUNTRY 3372106711214 $357.80 GAYLE BAUMAN
03/15/2013 03/18/2013 USAIRWAYS 0372306244732 $454.80 GAYLE BAUMAN
03/14/2013 03/18/2013 PAPER PLUS-ROS00108803 $825.00 REGAN BEGGS
03/14/2013 03/18/2013 PAPER PLUS-ROS00108803 $145.20 REGAN BEGGS
03/14/2013 03/18/2013 PAPER PLUS-ROS00108803 $338.80 REGAN BEGGS
03/14/2013 03/18/2013 OFFICE DEPOT #1090 $74.94 REGAN BEGGS
03/19/2013 03/21/2013 PAPER PLUS-ROS00108803 $48.40 REGAN BEGGS
03/20/2013 03/21/2013 4IMPRINT $658.94 CHRISTINE BERNARDY
03/15/2013 03/18/2013 BLUE RIBBON BAIT & TACKLE $8.17 OAKLEY BIESANZ
03/17/2013 03/18/2013 GANDER MOUNTAIN $179.99 JOHN BOHL
03/21/2013 03/22/2013 TARGET 00011858 $42.84 RON BOURQUIN
03/18/2013 03/20/2013 AMERICAN AI 0012377299168 $267.80 JASON BRASH
03/08/2013 03/11/2013 WAL-MART #5089 $19.28 NEIL BRENEMAN
03/07/2013 03/11/2013 RICHARDS MARKET $140.00 SARAH BURLINGAME
03/12/2013 03/14/2013 THE STAR TRIBUNE CIRCULAT $260.00 SARAH BURLINGAME
03/12/2013 03/14/2013 TERRYBERRY COMPANY $785.91 SARAH BURLINGAME
03/14/2013 03/15/2013 FIRST SHRED $219.00 SARAH BURLINGAME
03/14/2013 03/18/2013 ST PAUL AREA CHAMBER OF C $450.00 SARAH BURLINGAME
03/19/2013 03/20/2013 DAVANNI'S #1 $27.06 DAN BUSACK
03/13/2013 03/14/2013 K.STEVENS SNAP-ON TOOL $160.95 JOHN CAPISTRANT
03/19/2013 03/21/2013 AMERICAN AI 0012377331520 $237.80 NICHOLAS CARVER
03/12/2013 03/14/2013 MILLS FLEET FARM #2,700 $51.98 SCOTT CHRISTENSON
03/12/2013 03/14/2013 MILLS FLEET FARM #2,700 $49.99 SCOTT CHRISTENSON
03/19/2013 03/21/2013 THE HOME DEPOT 2801 $17.44 SCOTT CHRISTENSON
03/20/2013 03/21/2013 VIKING ELECTRIC-CREDIT DE $147.97 SCOTT CHRISTENSON
03/20/2013 03/22/2013 THE HOME DEPOT 2801 $5.32 SCOTT CHRISTENSON
03/09/2013 03/11/2013 G&K SERVICES 182 $95.52 CHARLES DEAVER
03/14/2013 03/18/2013 DALCO ENTERPRISES, INC $87.00 CHARLES DEAVER
03/12/2013 03/13/2013 LA POLICE GEAR INC $95.26 JOSEPH DEMULLING
03/15/2013 03/18/2013 LA POLICE GEAR INC $213.70 JOSEPH DEMULLING
03/08/2013 03/11/2013 TWIN CITIES TRANS & REC $106.88 RICHARD DOBLAR
03/08/2013 03/11/2013 OFFICE MAX $22.78 RICHARD DOBLAR
03/08/2013 03/11/2013 ORION SYSTEMS $150.00 RICHARD DOBLAR
03/07/2013 03/11/2013 NUCO2 01 OF 01 $242.56 TOM DOUGLASS
03/07/2013 03/11/2013 NUCO2 01 OF 01 $288.51 TOM DOUGLASS
03/07/2013 03/11/2013 NUCO2 01 OF 01 $88.57 TOM DOUGLASS
03/07/2013 03/11/2013 NUCO2 01 OF 01 $169.30 TOM DOUGLASS
03/11/2013 03/13/2013 THE HOME DEPOT 2801 $57.41 TOM DOUGLASS
03/12/2013 03/14/2013 STATE SUPPLY $145.14 TOM DOUGLASS
03/14/2013 03/15/2013 JOHNSON CONTROLS SP $253.55 TOM DOUGLASS
03/14/2013 03/18/2013 THE HOME DEPOT 2801 $9.77 TOM DOUGLASS
03/21/2013 03/22/2013 STATE SUPPLY ($378.39)TOM DOUGLASS
03/21/2013 03/22/2013 STATE SUPPLY $378.39 TOM DOUGLASS
03/21/2013 03/22/2013 STATE SUPPLY $145.89 TOM DOUGLASS
03/18/2013 03/19/2013 FASTENAL COMPANY01 $592.50 ANDREW ENGSTROM
03/08/2013 03/11/2013 BOUND TREE MEDICAL LLC $225.99 PAUL E EVERSON
03/08/2013 03/11/2013 BOUND TREE MEDICAL LLC $594.98 PAUL E EVERSON
03/20/2013 03/21/2013 WALGREENS #7388 $345.36 PAUL E EVERSON
03/20/2013 03/21/2013 MENARDS 3059 $31.02 PAUL E EVERSON
03/08/2013 03/11/2013 BEST BUY MHT 00000158 $176.70 LARRY FARR
03/08/2013 03/11/2013 CINTAS #470 $287.10 LARRY FARR
03/08/2013 03/11/2013 CINTAS #470 $287.10 LARRY FARR
03/08/2013 03/11/2013 CINTAS #470 $287.10 LARRY FARR
03/08/2013 03/11/2013 CINTAS #470 $287.10 LARRY FARR
Packet Page Number 29 of 153
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03/08/2013 03/11/2013 CINTAS #470 $287.10 LARRY FARR
03/08/2013 03/11/2013 CINTAS #470 $287.10 LARRY FARR
03/08/2013 03/11/2013 CINTAS #470 $287.10 LARRY FARR
03/08/2013 03/11/2013 CINTAS #470 $89.20 LARRY FARR
03/08/2013 03/11/2013 DEPARTMENT OF LABOR AND I $50.00 LARRY FARR
03/09/2013 03/11/2013 G&K SERVICES 182 $345.25 LARRY FARR
03/09/2013 03/11/2013 G&K SERVICES 182 $639.28 LARRY FARR
03/13/2013 03/14/2013 CINTAS #470 $287.10 LARRY FARR
03/14/2013 03/15/2013 CINTAS #470 $26.78 LARRY FARR
03/14/2013 03/15/2013 CINTAS #470 $62.85 LARRY FARR
03/14/2013 03/15/2013 CINTAS #470 $110.22 LARRY FARR
03/19/2013 03/20/2013 BATTERIES PLUS #31 $554.91 LARRY FARR
03/20/2013 03/21/2013 CINTAS #470 $287.10 LARRY FARR
03/21/2013 03/22/2013 CINTAS #470 $89.20 LARRY FARR
03/07/2013 03/11/2013 ON SITE SANITATION INC $55.58 SHANN FINWALL
03/15/2013 03/15/2013 INT'L CODE COUNCIL INC $125.00 DAVID FISHER
03/19/2013 03/21/2013 USAIRWAYS 0372306785871 $484.80 DAVID FISHER
03/07/2013 03/11/2013 VERIPIC $1,155.00 MYCHAL FOWLDS
03/08/2013 03/11/2013 SPRINT STORE #226 $81.39 MYCHAL FOWLDS
03/11/2013 03/12/2013 TOSHIBA BUSINESS SOLUTION $664.41 MYCHAL FOWLDS
03/11/2013 03/12/2013 TOSHIBA BUSINESS SOLUTION $606.55 MYCHAL FOWLDS
03/11/2013 03/12/2013 TOSHIBA BUSINESS SOLUTION $136.99 MYCHAL FOWLDS
03/11/2013 03/13/2013 PAYFLOW/PAYPAL $80.05 MYCHAL FOWLDS
03/11/2013 03/13/2013 SPRINT STORE #226 $26.77 MYCHAL FOWLDS
03/12/2013 03/13/2013 CABLING SERVICES $706.30 MYCHAL FOWLDS
03/19/2013 03/20/2013 TOSHIBA BUSINESS SOLUTION $1,866.94 MYCHAL FOWLDS
03/19/2013 03/20/2013 TOSHIBA BUSINESS SOLUTION $786.97 MYCHAL FOWLDS
03/20/2013 03/21/2013 IDU*INSIGHT PUBLIC SEC $252.55 MYCHAL FOWLDS
03/08/2013 03/11/2013 IDU*INSIGHT PUBLIC SEC $651.98 NICK FRANZEN
03/09/2013 03/11/2013 IDU*INSIGHT PUBLIC SEC $74.51 NICK FRANZEN
03/15/2013 03/15/2013 IDU*INSIGHT PUBLIC SEC $268.09 NICK FRANZEN
03/16/2013 03/18/2013 IDU*INSIGHT PUBLIC SEC $473.46 NICK FRANZEN
03/17/2013 03/18/2013 IDU*INSIGHT PUBLIC SEC $3,500.10 NICK FRANZEN
03/20/2013 03/21/2013 IDU*INSIGHT PUBLIC SEC $0.01 NICK FRANZEN
03/20/2013 03/21/2013 IDU*INSIGHT PUBLIC SEC $252.54 NICK FRANZEN
03/20/2013 03/21/2013 IDU*INSIGHT PUBLIC SEC $0.01 NICK FRANZEN
03/20/2013 03/21/2013 IDU*INSIGHT PUBLIC SEC $263.05 NICK FRANZEN
03/08/2013 03/11/2013 BECKER FIRE & SAFETY SERV $51.72 CLARENCE GERVAIS
03/11/2013 03/12/2013 OVERHEAD DOOR COMP $495.25 CLARENCE GERVAIS
03/19/2013 03/21/2013 DELTA AIR 0067241692649 $659.80 CLARENCE GERVAIS
03/13/2013 03/15/2013 SPINLIFE.COM $190.00 KAREN GUILFOILE
03/12/2013 03/13/2013 TRUCK UTILITIES INC $30.91 MARK HAAG
03/11/2013 03/13/2013 UNIFORMS UNLIMITED INC.$34.07 TIMOTHY HAWKINSON JR.
03/08/2013 03/11/2013 LA POLICE GEAR INC $80.98 PHENG HER
03/11/2013 03/13/2013 STREICHER'S MPLS $200.90 STEVEN HIEBERT
03/13/2013 03/15/2013 THE HOME DEPOT 2801 $89.89 GARY HINNENKAMP
03/15/2013 03/18/2013 HENRIKSEN ACE HARDWARE $10.89 GARY HINNENKAMP
03/15/2013 03/18/2013 HENRIKSEN ACE HARDWARE $4.95 GARY HINNENKAMP
03/08/2013 03/11/2013 BEST BUY MHT 00000109 $26.77 RON HORWATH
03/14/2013 03/15/2013 ARC*SERVICES/TRAINING $19.00 RON HORWATH
03/08/2013 03/11/2013 USPS 26833800033400730 $69.40 ANN HUTCHINSON
03/14/2013 03/18/2013 PAYPAL *NATURESMART $60.00 ANN HUTCHINSON
03/07/2013 03/11/2013 THE HOME DEPOT 2801 $59.85 DAVID JAHN
03/07/2013 03/11/2013 HOMEDEPOT.COM $127.91 DAVID JAHN
03/07/2013 03/12/2013 DALCO ENTERPRISES, INC $313.08 DAVID JAHN
03/07/2013 03/14/2013 DALCO ENTERPRISES, INC $109.11 DAVID JAHN
03/08/2013 03/11/2013 TARGET 00011858 $22.65 DAVID JAHN
03/08/2013 03/11/2013 MENARDS 3059 $20.73 DAVID JAHN
Packet Page Number 30 of 153
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03/11/2013 03/13/2013 OFFICE MAX $46.06 DAVID JAHN
03/14/2013 03/18/2013 THE HOME DEPOT 2801 $19.35 DAVID JAHN
03/18/2013 03/19/2013 DALCO ENTERPRISES, INC $98.73 DAVID JAHN
03/18/2013 03/20/2013 DALCO ENTERPRISES, INC ($109.11)DAVID JAHN
03/20/2013 03/21/2013 TARGET 00011858 $31.47 DAVID JAHN
03/20/2013 03/21/2013 STATE SUPPLY $172.32 DAVID JAHN
03/08/2013 03/11/2013 THE UPS STORE 2171 $30.60 TOM KALKA
03/08/2013 03/11/2013 UNIFORMS UNLIMITED - MPLS $587.81 DAVID KVAM
03/16/2013 03/18/2013 COMCAST CABLE COMM $41.00 DAVID KVAM
03/14/2013 03/18/2013 UNIFORMS UNLIMITED INC.$289.07 SCOTT LANGNER
03/08/2013 03/11/2013 BATTERIES PLUS #31 $9.63 MICHAEL LOCHEN
03/18/2013 03/19/2013 EMERGENCY AUTOMOTIVE $44.29 STEVE LUKIN
03/18/2013 03/19/2013 EMERGENCY AUTOMOTIVE $111.00 STEVE LUKIN
03/19/2013 03/21/2013 ASPEN MILLS INC.$146.85 STEVE LUKIN
03/20/2013 03/21/2013 MENARDS 3059 $29.11 STEVE LUKIN
03/15/2013 03/18/2013 OFFICE MAX $56.76 JERROLD MARTIN
03/07/2013 03/11/2013 BOUND TREE MEDICAL LLC $0.25 MICHAEL MONDOR
03/07/2013 03/11/2013 BOUND TREE MEDICAL LLC $0.25 MICHAEL MONDOR
03/07/2013 03/11/2013 BOUND TREE MEDICAL LLC $17.50 MICHAEL MONDOR
03/12/2013 03/14/2013 BOUND TREE MEDICAL LLC $398.00 MICHAEL MONDOR
03/18/2013 03/19/2013 EVEREST EMERGENCY VEHICL $38.81 MICHAEL MONDOR
03/18/2013 03/20/2013 OFFICE MAX $181.63 MICHAEL MONDOR
03/19/2013 03/20/2013 CENTURY COLLEGE-BO $150.00 MICHAEL MONDOR
03/19/2013 03/21/2013 DELTA AIR 0062326958628 $763.80 MICHAEL MONDOR
03/10/2013 03/11/2013 CINTAS CORP # 060A $57.20 BRYAN NAGEL
03/10/2013 03/11/2013 CINTAS CORP # 060A $113.31 BRYAN NAGEL
03/12/2013 03/13/2013 U OF M CCE NONCREDIT $1,375.00 BRYAN NAGEL
03/15/2013 03/18/2013 CERTIFIED LABORATORIES $198.49 BRYAN NAGEL
03/10/2013 03/12/2013 SUPERAMERICA 4022 $52.79 MICHAEL NYE
03/11/2013 03/13/2013 UNIFORMS UNLIMITED INC.$81.45 MICHAEL NYE
03/15/2013 03/18/2013 MINNESOTA LAW ENFORCEMENT $75.00 JULIE OLSON
03/15/2013 03/18/2013 MINNESOTA LAW ENFORCEMENT $75.00 JULIE OLSON
03/16/2013 03/18/2013 MINNESOTA LAW ENFORCEMENT $1,008.00 JULIE OLSON
03/19/2013 03/20/2013 MINNESOTA LAW ENFORCEMENT $1,008.00 JULIE OLSON
03/08/2013 03/11/2013 OFFICE DEPOT #1090 $81.49 MARY KAY PALANK
03/12/2013 03/14/2013 OFFICE DEPOT #1090 $56.54 MARY KAY PALANK
03/13/2013 03/15/2013 OFFICE DEPOT #1090 $58.10 MARY KAY PALANK
03/13/2013 03/15/2013 THE HOME DEPOT 2801 $22.40 ROBERT PETERSON
03/19/2013 03/21/2013 THE HOME DEPOT 2801 $239.93 ROBERT PETERSON
03/08/2013 03/11/2013 TRI-STATE BOBCAT $125.77 STEVEN PRIEM
03/08/2013 03/11/2013 BOYER TRUCK PARTS $64.11 STEVEN PRIEM
03/08/2013 03/11/2013 AUTO PLUS NO ST PAUL 392 $90.90 STEVEN PRIEM
03/08/2013 03/11/2013 TOUSLEY FORD $58.27 STEVEN PRIEM
03/11/2013 03/14/2013 EMERGENCY AUTOMOTIVE $18.53 STEVEN PRIEM
03/12/2013 03/14/2013 TOUSLEY FORD $1,344.28 STEVEN PRIEM
03/13/2013 03/14/2013 BOYER TRUCK PARTS $1,277.08 STEVEN PRIEM
03/13/2013 03/14/2013 AUTO PLUS NO ST PAUL 392 $69.52 STEVEN PRIEM
03/13/2013 03/15/2013 STEPP MANUFACTURING CO IN $262.73 STEVEN PRIEM
03/13/2013 03/15/2013 UNLIMITED SUPPLIES INC $63.87 STEVEN PRIEM
03/15/2013 03/18/2013 KATH FUEL OFFICE $257.74 STEVEN PRIEM
03/15/2013 03/18/2013 AUTO PLUS NO ST PAUL 392 $22.97 STEVEN PRIEM
03/15/2013 03/19/2013 EMERGENCY AUTOMOTIVE $318.49 STEVEN PRIEM
03/18/2013 03/20/2013 UNLIMITED SUPPLIES INC $59.89 STEVEN PRIEM
03/19/2013 03/20/2013 FACTORY MTR PTS #1 $168.31 STEVEN PRIEM
03/19/2013 03/20/2013 PIONEER RIM & WHEEL HQ $81.79 STEVEN PRIEM
03/19/2013 03/20/2013 BAUER BUILT TIRE 18 $415.99 STEVEN PRIEM
03/20/2013 03/21/2013 AUTO PLUS NO ST PAUL 392 $92.39 STEVEN PRIEM
03/20/2013 03/21/2013 AMERICAN FASTENER AND SUP $56.49 STEVEN PRIEM
Packet Page Number 31 of 153
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03/21/2013 03/22/2013 FACTORY MTR PTS #1 $280.68 STEVEN PRIEM
03/07/2013 03/11/2013 PARK SUPPLY OF AMERICA IN $1,226.22 KELLY PRINS
03/11/2013 03/13/2013 PIONEER PRESS ADVERTISING $1,929.80 TERRIE RAMEAUX
03/07/2013 03/12/2013 DALCO ENTERPRISES, INC $328.06 MICHAEL REILLY
03/08/2013 03/11/2013 HILLYARD INC MINNEAPOLIS $1,354.11 MICHAEL REILLY
03/16/2013 03/18/2013 RED WING SHOE STORE $157.24 MICHAEL REILLY
03/12/2013 03/14/2013 SCW FITNESS EDUCATION $40.45 LORI RESENDIZ
03/07/2013 03/11/2013 JOANN ETC #1970 $8.00 AUDRA ROBBINS
03/07/2013 03/11/2013 CVS PHARMACY #1751 Q03 $17.90 AUDRA ROBBINS
03/11/2013 03/12/2013 CUB FOODS #1599 $33.41 AUDRA ROBBINS
03/13/2013 03/15/2013 HOLIDAY INN ELK RIVER $374.90 AUDRA ROBBINS
03/14/2013 03/18/2013 MALL OF AMERICA $429.90 AUDRA ROBBINS
03/15/2013 03/18/2013 TARGET 00011858 $81.70 AUDRA ROBBINS
03/21/2013 03/22/2013 CUB FOODS #1599 $65.76 AUDRA ROBBINS
03/14/2013 03/15/2013 HENRIKSEN ACE HARDWARE $8.53 ROBERT RUNNING
03/14/2013 03/18/2013 ESS BROS AND SONS00 OF 00 $1,083.71 ROBERT RUNNING
03/12/2013 03/13/2013 LILLIE SUBURBAN NEWSPAPE $54.00 DEB SCHMIDT
03/09/2013 03/11/2013 G&K SERVICES 182 $1,223.36 SCOTT SCHULTZ
03/19/2013 03/20/2013 JOT'S FOOD MART $81.66 SCOTT SCHULTZ
03/19/2013 03/21/2013 LOWELL CENTER $194.00 SCOTT SCHULTZ
03/11/2013 03/12/2013 CUB FOODS #1599 $24.22 CAITLIN SHERRILL
03/11/2013 03/13/2013 JOANN ETC #1970 $5.34 CAITLIN SHERRILL
03/13/2013 03/15/2013 USA INFLATABLES 00 OF 00 $194.70 CAITLIN SHERRILL
03/20/2013 03/21/2013 BAKERS-SQUARE-REST #0670 $126.88 CAITLIN SHERRILL
03/19/2013 03/20/2013 PAYPAL *BILLRUSSPRO $70.00 MICHAEL SHORTREED
03/21/2013 03/21/2013 AMAZON MKTPLACE PMTS $174.98 MICHAEL SHORTREED
03/21/2013 03/22/2013 SCITENT $22.00 MICHAEL SHORTREED
03/21/2013 03/22/2013 SCITENT $110.00 MICHAEL SHORTREED
03/07/2013 03/11/2013 OFFICE DEPOT #1090 $75.05 ANDREA SINDT
03/20/2013 03/21/2013 U OF M CCE NONCREDIT $95.00 CHRISTINE SOUTTER
03/14/2013 03/18/2013 UNIFORMS UNLIMITED INC.$32.06 JOSEPH STEINER
03/08/2013 03/11/2013 DISTANCE CME LLC $499.00 JOANNE SVENDSEN
03/12/2013 03/13/2013 CENTURY COLLEGE-CE $100.00 JOANNE SVENDSEN
03/12/2013 03/14/2013 LIFELINE TRAINING - CA $139.00 JOANNE SVENDSEN
03/12/2013 03/14/2013 THE HOME DEPOT 2801 $6.70 RONALD SVENDSEN
03/14/2013 03/15/2013 WALGREENS #7388 $6.44 RONALD SVENDSEN
03/20/2013 03/22/2013 SPORTS AUTHORI00007112 $115.99 THOMAS SZCZEPANSKI
03/15/2013 03/18/2013 ORIENTAL TRADING CO $338.72 JAMES TAYLOR
03/20/2013 03/22/2013 MINNESOTA YOUTH ATHLETIC $1,400.00 JAMES TAYLOR
03/15/2013 03/18/2013 USAIRWAYS 0372306247101 $454.80 MICHAEL THOMPSON
03/14/2013 03/15/2013 BEST BUY MHT 00000109 $250.00 JOSEPH TRAN
03/20/2013 03/22/2013 HOLIDAY STNSTORE 3871 $3.43 JAY WENZEL
03/13/2013 03/15/2013 MILLS FLEET FARM #2,700 $18.09 JEFF WILBER
03/19/2013 03/21/2013 SEARS ROEBUCK 1122 $96.37 SUSAN ZWIEG
$55,922.17
Packet Page Number 32 of 153
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CHECK #CHECK
DATE
EMPLOYEE
NAME
03/29/13 ALDRIDGE, MARK 3,041.68
03/29/13 BAKKE, LONN 3,122.66
03/29/13 THOMFORDE, FAITH 1,646.93
03/29/13 ABEL, CLINT 3,166.40
03/29/13 POWELL, PHILIP 3,166.97
03/29/13 SVENDSEN, JOANNE 2,308.50
03/29/13 KVAM, DAVID 4,982.70
03/29/13 PALANK, MARY 2,079.38
03/29/13 WEAVER, KRISTINE 2,558.16
03/29/13 CORCORAN, THERESA 2,073.73
03/29/13 RICHTER, CHARLENE 1,083.26
03/29/13 SCHOENECKER, LEIGH 1,805.24
03/29/13 MOY, PAMELA 1,662.63
03/29/13 OSTER, ANDREA 2,080.62
03/29/13 LARSON, MICHELLE 2,032.36
03/29/13 MECHELKE, SHERRIE 1,238.57
03/29/13 SPANGLER, EDNA 1,246.26
03/29/13 CORTESI, LUANNE 1,188.57
03/29/13 GUILFOILE, KAREN 5,109.36
03/29/13 SCHMIDT, DEBORAH 3,104.41
03/29/13 SINDT, ANDREA 2,236.43
03/29/13 BEGGS, REGAN 1,647.12
03/29/13 KELSEY, CONNIE 2,789.87
03/29/13 RUEB, JOSEPH 2,934.28
03/29/13 DEBILZAN, JUDY 1,445.92
03/29/13 JACKSON, MARY 2,319.32
03/29/13 BAUMAN, GAYLE 4,505.21
03/29/13 ANDERSON, CAROLE 2,467.49
03/29/13 JAHN, DAVID 2,294.55
03/29/13 RAMEAUX, THERESE 3,294.15
03/29/13 CHRISTENSON, SCOTT 2,163.33
03/29/13 FARR, LARRY 3,459.95
03/29/13 BURLINGAME, SARAH 2,197.59
03/29/13 KANTRUD, HUGH 184.62
03/29/13 AHL, R. CHARLES 5,070.72
03/29/13 ANTONEN, JAMES 5,352.58
03/29/13 STRAUTMANIS, MARIS 106.00
03/29/13 VALLE, EDWARD 152.50
03/29/13 KOPPEN, MARVIN 435.16
03/29/13 ROSSBACH, WILLIAM 494.44
03/29/13 CAVE, REBECCA 435.16
03/29/13 JUENEMANN, KATHLEEN 435.16
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
03/29/13 CARDINAL, ROBERT 435.16
Packet Page Number 33 of 153
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03/29/13 BASSETT, BRENT 387.84
03/29/13 BAUMAN, ANDREW 3,272.44
03/29/13 ANDERSON, BRIAN 290.88
03/29/13 BAHL, DAVID 296.96
03/29/13 WENZEL, JAY 3,122.66
03/29/13 XIONG, KAO 2,887.45
03/29/13 THIENES, PAUL 3,797.74
03/29/13 TRAN, JOSEPH 3,047.94
03/29/13 TAUZELL, BRIAN 2,971.98
03/29/13 THEISEN, PAUL 3,047.94
03/29/13 SYPNIEWSKI, WILLIAM 3,949.45
03/29/13 SZCZEPANSKI, THOMAS 3,082.90
03/29/13 SHORTREED, MICHAEL 4,399.90
03/29/13 STEINER, JOSEPH 3,582.86
03/29/13 REZNY, BRADLEY 3,916.46
03/29/13 RHUDE, MATTHEW 2,906.80
03/29/13 OLSON, JULIE 2,946.30
03/29/13 PARKER, JAMES 2,462.72
03/29/13 METRY, ALESIA 3,047.94
03/29/13 NYE, MICHAEL 3,604.68
03/29/13 MARTIN, JERROLD 3,489.53
03/29/13 MCCARTY, GLEN 3,215.68
03/29/13 LYNCH, KATHERINE 2,485.29
03/29/13 MARINO, JASON 3,485.00
03/29/13 LANGNER, TODD 3,264.31
03/29/13 LU, JOHNNIE 2,924.68
03/29/13 KROLL, BRETT 2,887.45
03/29/13 LANGNER, SCOTT 3,101.44
03/29/13 KONG, TOMMY 2,973.41
03/29/13 KREKELER, NICHOLAS 925.05
03/29/13 JOHNSON, KEVIN 4,724.91
03/29/13 KALKA, THOMAS 1,027.78
03/29/13 HER, PHENG 2,828.79
03/29/13 HIEBERT, STEVEN 3,607.45
03/29/13 GABRIEL, ANTHONY 3,577.75
03/29/13 HAWKINSON JR, TIMOTHY 2,828.79
03/29/13 FRASER, JOHN 3,158.68
03/29/13 FRITZE, DEREK 2,988.99
03/29/13 FLOR, TIMOTHY 15,342.59
03/29/13 FORSYTHE, MARCUS 2,609.56
03/29/13 DUGAS, MICHAEL 4,267.93
03/29/13 ERICKSON, VIRGINIA 3,160.57
03/29/13 DEMULLING, JOSEPH 2,945.98
03/29/13 DOBLAR, RICHARD 4,307.43
03/29/13 CARNES, JOHN 2,459.57
03/29/13 CROTTY, KERRY 3,823.62
03/29/13 BOHL, JOHN 3,160.57
03/29/13 BUSACK, DANIEL 3,972.83
03/29/13 BENJAMIN, MARKESE 2,932.80
03/29/13 BIERDEMAN, BRIAN 4,059.95
03/29/13 BARTZ, PAUL 4,472.69
03/29/13 BELDE, STANLEY 3,000.08
Packet Page Number 34 of 153
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03/29/13 ZWIEG, SUSAN 1,812.29
03/29/13 KNUTSON, LOIS 2,237.56
03/29/13 GERVAIS-JR, CLARENCE 4,287.34
03/29/13 LUKIN, STEVEN 4,969.22
03/29/13 SVENDSEN, RONALD 5,060.13
03/29/13 WHITE, JOEL 327.24
03/29/13 SEDLACEK, JEFFREY 3,142.76
03/29/13 STREFF, MICHAEL 4,410.24
03/29/13 RODRIGUEZ, ROBERTO 290.88
03/29/13 SCHULTZ, JEROME 187.86
03/29/13 REYNOSO, ANGEL 145.44
03/29/13 RICE, CHRISTOPHER 1,088.82
03/29/13 RANK, NATHAN 581.76
03/29/13 RANK, PAUL 872.64
03/29/13 POWERS, KENNETH 145.44
03/29/13 RAINEY, JAMES 945.36
03/29/13 PETERSON, MARK 254.53
03/29/13 PETERSON, ROBERT 3,476.33
03/29/13 OPHEIM, JOHN 558.56
03/29/13 PACHECO, ALPHONSE 812.04
03/29/13 NOWICKI, PAUL 278.76
03/29/13 OLSON, JAMES 5,289.84
03/29/13 NIELSEN, KENNETH 282.81
03/29/13 NOVAK, JEROME 3,770.70
03/29/13 MONSON, PETER 599.94
03/29/13 MORGAN, JEFFERY 315.13
03/29/13 MILLER, NICHOLAS 157.56
03/29/13 MONDOR, MICHAEL 3,510.07
03/29/13 LOCHEN, MICHAEL 1,187.76
03/29/13 MILLER, LADD 600.97
03/29/13 KUBAT, ERIC 3,060.92
03/29/13 LINDER, TIMOTHY 3,300.59
03/29/13 KERSKA, JOSEPH 648.42
03/29/13 KONDER, RONALD 487.83
03/29/13 KANE, ROBERT 1,131.25
03/29/13 KARRAS, JAMIE 624.18
03/29/13 JONES, JONATHAN 290.88
03/29/13 JUREK, GREGORY 3,146.28
03/29/13 IMM, TRACY 290.88
03/29/13 JANSEN, CHAD 218.16
03/29/13 HAWTHORNE, ROCHELLE 2,431.00
03/29/13 HUTCHINSON, JAMES 530.28
03/29/13 HALE, JOSEPH 558.56
03/29/13 HALWEG, JODI 4,137.26
03/29/13 EVERSON, PAUL 3,353.65
03/29/13 HAGEN, MICHAEL 757.50
03/29/13 DAWSON, RICHARD 3,369.07
03/29/13 EATON, PAUL 72.72
03/29/13 CRAWFORD - JR, RAYMOND 478.74
03/29/13 CRUMMY, CHARLES 236.34
03/29/13 BOURQUIN, RON 1,147.36
03/29/13 CAPISTRANT, JOHN 735.31
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03/29/13 BRENEMAN, NEIL 2,442.64
03/29/13 LARSON, KATELYN 77.00
03/29/13 BERGER, STEPHANIE 775.25
03/29/13 BJORK, BRANDON 536.25
03/29/13 WELLENS, MOLLY 1,954.46
03/29/13 ACEITUNO, FELIPE 161.00
03/29/13 FISHER, DAVID 4,032.04
03/29/13 SWAN, DAVID 2,991.25
03/29/13 BRASH, JASON 2,721.89
03/29/13 CARVER, NICHOLAS 3,489.28
03/29/13 FINWALL, SHANN 3,671.45
03/29/13 MARTIN, MICHAEL 2,988.39
03/29/13 YOUNG, TAMELA 2,198.50
03/29/13 EKSTRAND, THOMAS 4,053.51
03/29/13 SWANSON, CHRIS 240.00
03/29/13 THOMPSON, DEBRA 832.29
03/29/13 GAYNOR, VIRGINIA 3,489.27
03/29/13 KROLL, LISA 2,083.74
03/29/13 SOUTTER, CHRISTINE 338.64
03/29/13 WACHAL, KAREN 1,023.23
03/29/13 HAYMAN, JANET 1,514.14
03/29/13 HUTCHINSON, ANN 2,850.10
03/29/13 DEAVER, CHARLES 548.49
03/29/13 GERNES, CAROLE 421.32
03/29/13 NORDQUIST, RICHARD 2,624.08
03/29/13 BIESANZ, OAKLEY 1,716.17
03/29/13 HINNENKAMP, GARY 2,818.94
03/29/13 NAUGHTON, JOHN 2,382.07
03/29/13 HAMRE, MILES 1,801.96
03/29/13 HAYS, TAMARA 1,802.13
03/29/13 JANASZAK, MEGHAN 1,723.65
03/29/13 KONEWKO, DUWAYNE 4,747.40
03/29/13 THOMPSON, MICHAEL 4,587.55
03/29/13 ZIEMAN, SCOTT 555.00
03/29/13 LINDBLOM, RANDAL 2,965.46
03/29/13 LOVE, STEVEN 3,858.76
03/29/13 JAROSCH, JONATHAN 3,168.27
03/29/13 KREGER, JASON 2,476.31
03/29/13 DUCHARME, JOHN 2,965.46
03/29/13 ENGSTROM, ANDREW 2,847.41
03/29/13 TEVLIN, TODD 2,448.91
03/29/13 BURLINGAME, NATHAN 2,209.87
03/29/13 RUIZ, RICARDO 1,941.30
03/29/13 RUNNING, ROBERT 2,929.42
03/29/13 NAGEL, BRYAN 3,768.08
03/29/13 OSWALD, ERICK 2,806.28
03/29/13 JONES, DONALD 2,562.07
03/29/13 MEISSNER, BRENT 2,406.01
03/29/13 DEBILZAN, THOMAS 2,558.53
03/29/13 EDGE, DOUGLAS 2,504.04
03/29/13 BRINK, TROY 2,775.67
03/29/13 BUCKLEY, BRENT 2,643.04
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03/29/13 KOHLER, ROCHELLE 126.00
03/29/13 KOZDROJ, GABRIELLA 50.00
03/29/13 JOHNSON, BARBARA 537.60
03/29/13 JOYER, ANTHONY 29.60
03/29/13 HOLMBERG, LADONNA 630.00
03/29/13 HORWATH, RONALD 2,946.33
03/29/13 HANSEN, HANNAH 98.40
03/29/13 HEINRICH, SHEILA 343.00
03/29/13 GIEL, NICOLE 95.00
03/29/13 GRUENHAGEN, LINDA 152.40
03/29/13 FOX, KELLY 30.00
03/29/13 FRAMPTON, SAMANTHA 174.00
03/29/13 FLORES, LUIS 116.00
03/29/13 FONTAINE, KIM 547.50
03/29/13 EHLE, DANIEL 114.25
03/29/13 ERICKSON-CLARK, CAROL 98.00
03/29/13 DEMPSEY, BETH 113.63
03/29/13 DUNN, RYAN 1,161.90
03/29/13 CLARK, PAMELA 101.33
03/29/13 CRANDALL, KRISTA 427.00
03/29/13 BUCKLEY, BRITTANY 270.20
03/29/13 BUTLER, ANGELA 85.00
03/29/13 BAUDE, SARAH 127.75
03/29/13 BRUSOE, AMY 102.60
03/29/13 ANDERSON, JOSHUA 677.50
03/29/13 BAETZOLD, SETH 61.63
03/29/13 VUE, LOR PAO 416.31
03/29/13 AICHELE, MEGAN 257.63
03/29/13 PELOQUIN, PENNYE 708.53
03/29/13 VANG, TIM 556.00
03/29/13 KELLEY, CAITLIN 942.41
03/29/13 KULHANEK-DIONNE, ANN 534.00
03/29/13 HOFMEISTER, MARY 1,165.58
03/29/13 HOFMEISTER, TIMOTHY 457.05
03/29/13 GLASS, JEAN 2,287.91
03/29/13 HER, PETER 156.80
03/29/13 CRAWFORD - JR, RAYMOND 484.36
03/29/13 EVANS, CHRISTINE 1,561.67
03/29/13 ANZALDI, MANDY 1,424.64
03/29/13 BERNARDY, CHRISTINE 2,636.74
03/29/13 WILBER, JEFFREY 1,704.77
03/29/13 AKEY, SHELLEY 55.26
03/29/13 ORE, JORDAN 1,778.87
03/29/13 SCHULTZ, SCOTT 3,599.57
03/29/13 ADAMS, DAVID 2,048.70
03/29/13 HAAG, MARK 2,862.74
03/29/13 TAYLOR, JAMES 3,096.03
03/29/13 VUKICH, CANDACE 282.50
03/29/13 SCHALLER, SCOTT 110.25
03/29/13 SHERWOOD, CHRISTIAN 731.50
03/29/13 ROBBINS, AUDRA 3,405.71
03/29/13 ROBBINS, CAMDEN 382.50
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9989250
9989251
9989252
9989253
9989254
9989255
9989256
9989257
9989258
546,925.36
03/29/13 STEFFEN, MICHAEL 72.25
03/29/13 CUSICK, JESSICA 437.76
03/29/13 SPEARS, SHYTIANA 34.00
03/29/13 WALES, ABIGAIL 22.95
03/29/13 RANGEL, SAMANTHA 119.00
03/29/13 SORENSON, ERICA 70.00
03/29/13 SCHREIER, ABIGAIL 96.20
03/29/13 ABRAHAMSON, AMANDA 75.00
03/29/13 KUSTERMAN, KEVIN 75.00
03/29/13 FOWLDS, MYCHAL 4,113.85
03/29/13 FRANZEN, NICHOLAS 2,824.79
03/29/13 WOEHRLE, MATTHEW 2,416.59
03/29/13 BERGO, CHAD 2,784.56
03/29/13 AICHELE, CRAIG 2,392.58
03/29/13 PRIEM, STEVEN 2,640.81
03/29/13 SINDT, DARIEN 110.50
03/29/13 THOMPSON, BENJAMIN 425.00
03/29/13 PRINS, KELLY 1,968.37
03/29/13 REILLY, MICHAEL 2,671.04
03/29/13 MAIDMENT, COLIN 221.00
03/29/13 MALONEY, SHAUNA 466.50
03/29/13 DOUGLASS, TOM 1,925.96
03/29/13 DYER, KATELYN 127.50
03/29/13 BORCHERT, JONATHAN 340.00
03/29/13 CRAWFORD, SHAWN 480.00
03/29/13 LANGER, CHELSEA 46.75
03/29/13 LANGER, KAYLYN 123.25
03/29/13 WEINHAGEN, SHELBY 344.00
03/29/13 BOSLEY, CAROL 144.00
03/29/13 VANG, XANG 82.00
03/29/13 WARNER, CAROLYN 105.60
03/29/13 TUPY, HEIDE 68.70
03/29/13 TUPY, MARCUS 130.63
03/29/13 SMITLEY, SHARON 440.30
03/29/13 TREPANIER, TODD 286.00
03/29/13 SMITH, ANN 203.00
03/29/13 SMITH, CASEY 62.48
03/29/13 SCHREINER, MARK 149.65
03/29/13 SCHREINER, MICHELLE 85.00
03/29/13 RICHTER, DANIEL 113.40
03/29/13 SCHREIER, ROSEMARIE 379.50
03/29/13 RANEY, COURTNEY 796.00
03/29/13 RESENDIZ, LORI 2,427.70
03/29/13 NORTHOUSE, KATHERINE 181.80
03/29/13 PROESCH, ANDY 970.49
03/29/13 NADEAU, TAYLOR 170.90
03/29/13 NITZ, CARA 239.00
03/29/13 MCCANN, NATALIE 76.00
03/29/13 MCCOMAS, LEAH 175.00
03/29/13 LAMEYER, BRENT 105.13
03/29/13 LAMSON, ELIANA 18.00
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MEMORANDUM
TO: James Antonen, City Manager
FROM: David Fisher, Building Official,
Chuck Ahl, Assistant City Manager
SUBJECT: Resolution of Appreciation for Lucille Aurelius
DATE: March 25, 2013, for the CC meeting of April 8, 2013
INTRODUCTION
Lucille Aurelius has submitted her resignation from the Heritage Preservation
Commission (HPC). Lu has served on the HPC since her appointment by the city
council on July 26, 2004. We appreciate Lu’s eight years and seven months of service
to the city and wish to forward the attached resolution of appreciation to the city council
for their adoption.
RECOMMENDATION
Approve the attached resolution of appreciation for Lucille Aurelius.
H:Resolution of Appreciation for Lu Aurelius CC4-8-13
Attachment:
Resolution of Appreciation
Agenda Item G2
Packet Page Number 39 of 153
Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, Lucille Aurelius has been a member of the Maplewood Heritage
Preservation Commission for eight years and seven months since her appointment to the
HPC by the city council on July 26, 2004 and has served faithfully in that capacity; and
WHEREAS, the Heritage Preservation Commission has appreciated her
experience, insights and good judgment; and
WHEREAS, Lucille Aurelius has freely given of her time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Lucille Aurelius has shown dedication to her duties and has
consistently contributed her leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Lucille Aurelius is hereby extended
our gratitude and appreciation for her dedicated service.
Passed by the Maplewood
City Council on ______, 2013
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Heritage Preservation Commission
On March 14, 2013
____________________________________
Peter Boulay, HPC Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Packet Page Number 40 of 153
MEMORANDUM
TO: James Antonen, City Manager
FROM: David Fisher, Building Official,
Chuck Ahl, Assistant City Manager
SUBJECT: Heritage Preservation Commission 2013 Goals
DATE: March 18, 2013
INTRODUCTION
The Heritage Preservation Commission (HPC) needs to establish their goals for 2013. At the
March 14, 2013 HPC meeting they approved their goals to submit to the city council. To guide
them in setting these goals, the HPC referred to the Historical Resources Chapter in the 2030
Comprehensive Plan and to the Heritage Preservation Commission Ordinance statement of
public policy and purpose. The following are suggested goals:
Goals
1. Continue all necessary measures for the Certified Local Government (CLG) status by
maintaining a historical site survey and providing all the documentation required to the
Minnesota State Historic Preservation Office.
2. Review at least one project and submit it to the City Council and the Minnesota State
Historic Preservation Office for the Local or National Historical Register.
3. Submit a nomination to the city council for the Maplewood Heritage Award for 2012.
“The Maplewood Heritage Award is an annual award recognizing an individual who has
positively influenced our city’s past or strengthened the preservation of Maplewood
history.”
4. Submit a proclamation to the city council for an award for business as a Heritage Award.
5. Continue to identify and recognize historic families.
6. Continue to identify and recognize the history of geographic features such as lakes, etc.
7. Continue to provide and add links to the city website from the Maplewood Area Historical
Society, Minnesota State Historical Society and other public websites.
8. Have a guest speaker from a historical site give historical presentation to the
commission.
9. Continue to identify books, articles and media about Maplewood. Work with the
Maplewood Library to provide the books, articles and media to the public.
10. Review photos of demolished buildings throughout the year and make it part of the
HPC’s annual report.
11. Continue to promote, collaborate and work with the Maplewood Area Historical Society.
Agenda Item G3
Packet Page Number 41 of 153
2
12. Write and obtain a grant for the context study.
RECOMMENDATION
Approve the Heritage Preservation Commission 2013 goals.
P:HPC 4-8-2013CC 2013 Goals dgf
Packet Page Number 42 of 153
MEMORANDUM
TO: James Antonen, City Manager
FROM: Nick Carver, Assistant Building Official/Green Building Manager
David Fisher, Building Official
Chuck Ahl, Assistant City Manager
SUBJECT: Acceptance of Grants to attend the International Code Council
Hearings
DATE: March 25th, 2013 for the April 8th, 2013 City Council Meeting
INTRODUCTION
The International Code Council (ICC) will conduct group “B” hearings regarding the International
Residential Code and the International Energy Conservation Code. The hearings are April 21st
thru April 30th, 2013 in Dallas, Texas. Nick Carver, Assistant Building Official and Jason Brash,
Building Inspector have been selected to testify on behalf of Association of Minnesota Building
Officials ICC , 10,000 Lakes Chapter of ICC, in addition, to representing the City of Maplewood,
and the State of Minnesota. Nick has been awarded a $1,120.00 grant and will attend April 26th
thru April 30th. Jason has been awarded $1,125.00 grant and will attend April 25th thru April 30th.
The City of Maplewood has been an active participant in shaping the 2012 International Green
Construction Code and all other International Codes. The results of these hearings will
determine the course of Maplewood’s residential and energy codes in the future.
BUDGET IMPACT
None
RECOMMENDATION
Recommend acceptance of awarded grants.
Agenda Item G4
Packet Page Number 43 of 153
MEMORANDUM
TO: James Antonen, City Manager
FROM: David Fisher, Building Official,
Chuck Ahl, Assistant City Manager
SUBJECT: Resolution for the Maplewood Heritage Award to Anne
Fosburgh
DATE: March 18, 2013
INTRODUCTION
The Maplewood Heritage Award is an annual award recognizing an individual who has
positively influenced our City’s past or strengthened the preservation of Maplewood history. The
Heritage Preservation Commission nominated and selected Anne Fosburgh for the annual
Maplewood Heritage Award for 2012.
RECOMMENDATION
Approve the attached resolution for the 2012 Maplewood Heritage Award to Anne Fosburgh.
P: HPC\Award Resolution for the Maplewood Heritage Award Anne Fosburgh 3-08-2013 dgf
Attachment:
Resolution of Appreciation
Agenda Item G5
Packet Page Number 44 of 153
RESOLUTION FOR THE 2012 MAPLEWOOD HERITAGE AWARD TO ANNE FOSBURGH
WHEREAS, Anne Fosburgh has lived in what is now the City of Maplewood since 1953,
worked as a medical secretary for Dr. C. Hensel and was part owner of 20th Century Printing,
worked at Gladstone Catering, Virtue printing and Annway Paper Supply; and
WHEREAS, Anne Fosburgh has raised her children in the City of Maplewood and was
very active in the PTP at the Gladstone School; and
WHEREAS, Anne Fosburgh was appointed as an Election Judge since 1968 for the City
of Maplewood; and
WHEREAS, Anne Fosburgh was a charter member of the Maplewood Area Historical
Society from 1997 to present and has been the official photographer and has served as
membership chairperson from 1997 to present and has served faithfully in that capacity; and
WHEREAS, the Heritage Preservation Commission has appreciated her experience,
insights and good judgment; and
WHEREAS, Anne Fosburgh has freely given of her wisdom, time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Anne Fosburgh has shown dedication to her duties and has consistently
contributed her leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Anne Fosburgh is hereby extended the Maplewood
Heritage Award – The Maplewood Heritage Award is an annual award recognizing an
individual who has positively influenced our City’s past or strengthened the preservation of
Maplewood history.
Passed by the Maplewood City Council on ______, 2013
______________________________
Will Rossbach, Mayor
Passed by the Maplewood Heritage Preservation Commission On _______, 2013
______________________________
Peter Boulay, Chairperson
Attest:________________________________
Karen Guilfoile, City Clerk
Packet Page Number 45 of 153
MEMORANDUM
TO: James Antonen, City Manager
FROM: David Fisher, Building Official
Chuck Ahl, Assistant City Manager
SUBJECT: Consider Adoption of Proclamation for Building Safety Month - May 2013
DATE: March 27, 2013, for the April 8, 2013 CC meeting
INTRODUCTION
Building Safety Month will be celebrated across the nation and around the world during the month of
May 2013. Building Safety Month raises public awareness of building safety by promoting the use,
enforcement and understanding of building safety and fire prevention codes. The purpose of these
codes is to help protect lives and property. “Building Safety: Create & Implement the Highest-Quality
Codes to Protect Our Citizens Where We Live, Learn, Work, Worship and Play” is the theme of
Building Safety Month 2013.
The code officials, inspectors, plan reviewers and other code enforcement officials in the city work to
ensure the structures you and your families live, work and play in are safe. The Maplewood
inspection staff are active members of the International Code Council, an association that develops
building safety and fire prevention codes that are used in more than 15,000 jurisdictions across the
nation. Building Safety Month, first observed in 1980, is sponsored by the International Code Council
Foundation, an organization dedicated to changing the devastating effects of natural disasters and
other building tragedies at home and around the world.
Our department is using Building Safety Month to educate the community. It is an opportunity to
increase public awareness of the role building safety and fire prevention officials, local and state
building departments and federal agencies play to protect lives and property. They are the “silent
defenders” who are seldom seen but work daily to ensure safety in the built environment.
RECOMMENDATION
Adopt the proclamation for May of 2013, as Building Safety Month and demonstrate our commitment
to building safety and fire prevention in our community.
Attachment: Building Safety Month May 2013 Proclamation
P: Dave 2013 Proclamation
Agenda Item G6
Packet Page Number 46 of 153
Proclamation
Building Safety Month — May, 20 13
Whereas, the City of Maplewood’s continuing efforts to address the critical issues of safety, energy efficiency, and
resilience in the built environment that affect our citizens, both in everyday life and in times of natural disaster,
give us confidence that our structures are safe and sound, and;
Whereas, our confidence is achieved through the devotion of vigilant guardians––building safety and fire
prevention officials, architects, engineers, builders, tradespeople, laborers and others in the construction industry–
–who work year-round to ensure the safe construction of buildings, and;
Whereas, these guardians—dedicated members of the International Code Council—use a governmental consensus
process that brings together local, state and federal officials with expertise in the built environment to create and
implement the highest-quality codes to protect Americans in the buildings where we live, learn, work, worship,
play, and;
Whereas, the International Codes, the most widely adopted building safety, energy and fire prevention codes in
the nation, are used by most U.S. cities, counties and states; these modern building codes also include safeguards
to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes, wildfires and earthquakes,
and;
Whereas, Building Safety Month is sponsored by the International Code Council, to remind the public about the
critical role of our communities’ largely unknown guardians of public safety––our local code officials––who assure
us of safe, efficient and livable buildings, and;
Whereas, “Building Safety Month: Code Officials Keep You Safe” the theme for Building Safety Month 2013,
encourages all Americans to raise awareness of the importance of building safety; green and resilient building;
pool, spa and hot tub safety; backyard safety; and new technologies in the construction industry. Building Safety
Month 2013 encourages appropriate steps everyone can take to ensure that the places where we live, learn, work,
worship and play are safe and sustainable, and recognizes that countless lives have been saved due to the
implementation of safety codes by local and state agencies, and,
Whereas, each year, in observance of Building Safety Month, Americans are asked to consider projects to improve
building safety and sustainability at home and in the community, and to acknowledge the essential service
provided to all of us by local and state building departments and federal agencies in protecting lives and property.
NOW, THEREFORE, I, Will Rossbach, Mayor of the City of Maplewood, do hereby proclaim the month of May 2013
as Building Safety Month. Accordingly, I encourage our citizens to join with their communities in participation in
Building Safety Month activities.
Adopted April 8th 2013, ______________________ ___________________________
Will Rossbach, Mayor Karen Guilfoile, City Clerk
Packet Page Number 47 of 153
Agenda Item G.7.
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Approval of Environmental and Natural Resources 2012 Annual
Report
DATE: April 1, 2013 for the April 8 City Council Meeting
INTRODUCTION
Annually the Environmental and Natural Resources Commission submits a report to the City
Council which outlines the actions and activities taken by the commission during the preceding
year, recommendations needed to existing ordinances or policies based on past reviews, and
goals envisioned for the upcoming year. The report serves as a means of relaying important
information on the Commission’s accomplishments and obtaining feedback on proposed goals.
BACKGROUND
On March 18, 2013, the ENR Commission adopted their 2012 Annual Report.
RECOMMENDATION
Review and approve the attached ENR Commission 2012 Annual Report.
Attachment: Environmental and Natural Resources Commission 2012 Annual Report
Packet Page Number 48 of 153
City of Maplewood
Environmental and Natural Resources Commission
2012 Annual Report
Approved by the Commission on March 18, 2013
Preface
The Environmental and Natural Resources (ENR) Commission is charged with protecting,
preserving and enhancing the environment of the City of Maplewood.
Members
The ENR Commission consists of seven members appointed by the City Council. Membership
terms are for three years, with extensions for additional terms approved by the City Council.
The current membership is as follows:
Board Member Membership Began Term Expires
Carol Mason Sherrill 11/27/06 09/30/13
Ginny Yingling 11/30/06 09/30/13
Ann Palzer 07/25/11 09/30/13
Judith Johannessen 07/14/08 09/30/14
Cynthia Schafer 11/15/12 09/30/14
Dale Trippler 02/25/08 09/30/15
Randee Edmundson 02/08/10 09/30/15
Commissioners Trippler and Edmundson were were reappointed to three-year terms in
September 2012, with terms expiring in 2015.
Commissioner Schafer was appointed on November 15, 2012, to fill the vacant position left by
Commissioner Schreiner who resigned on July 1, 2012. Commissioner Schafer’s term will
expire September 30, 2014.
Chair and Vice Chair
Each year the Commission appoints Commissioners to serve as Chair and Vice Chair. On
February 21, 2013, the Commission appointed Commissioner Johannessen to be the Chair and
Commissioner Palzer to be the Vice Chair. Previously (2012) the Chair was Commissioner
Edmundson and the Vice Chair was Commissioner Johannessen.
Meetings
The ENR Commission meetings are held the third Monday of every month at 7:00 p.m. In 2012,
the ENR Commission scheduled 12 regular monthly meetings and held 11. Of the 12 regular
monthly meetings, two meetings were rescheduled due to Martin Luther King and President’s
Day Holidays and one meeting was canceled (August) due to a lack of a quorum.
Attachment
Packet Page Number 49 of 153
2
2012 Attendance
Commissioner Attendance
Judith Johannessen 11 of 11
Ann Palzer 10 of 11
Dale Trippler 10 of 11
Ginny Yingling 10 of 11
Carol Mason Sherrill 9 of 11
Randee Edmundson 8 of 11
Bill Schreiner 3 of 7 (Resigned in July)
Cynthia Schafer 1 of 1 (Began in November)
Reviews and Accomplishments
The ENR Commission is an element to the city’s environmental planning. One of the missions
of the Commission is to develop and promote sustainable practices for city policies and
procedures. In 2012 the ENR Commission worked on the following environmental issues:
1. Annual Review of the Maplewood Residential Recycling Program
2. Capital Improvement Plan for 2013 - 2017
3. Maplewood Trash Plan Implementation – Trash Cart Purchase and Implementation Plan
4. Solid Waste Management Ordinance and Standards
5. Earth Hour (March)
6. Spring Clean Up and Home Expo (April 21)
7. Arbor Day observation (tree planting held at Lion’s Park) and proclamation (April).
8. Participation in Tree City USA
9. Participation in Heritage Tree Program
10. Waterfest (June 2)
11. East Metro Public Safety Training Center and Marshlands – Review of Project and
Wetland Impacts
12. National Pollutant Discharge Elimination System Phase II and Municipal Separate Storm
Sewer System Permit 2011 Annual Report
13. Maplewood Trash Plan Opening Day Ceremony (October 1)
14. 3M Trail Concept Plans – Semi-Public Trail Within the Wetland Buffer
15. Maplewood Dump Site Clean Up
16. Keller Golf Course Renovations – Review of Project and Wetland Impacts
17. Fish Creek Master Plan and Management Plan
18. National Night Out – Recycling Bin Distribution (August 7)
19. Maplewood Mall Stormwater Open House (September 15)
20. Gathering on the Bluff – Fish Creek Event (September 22)
21. Fall Clean Up (October 13)
22. Living Streets Policy
23. Shoreland/Wetland Ordinance Amendments
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Goals
During the January Commission meeting, the ENR Commissioners chose the following goals for
2013:
1. Plastic bags – reduce or eliminate
2. Greenways – educational materials or programs
3. Urban agriculture – review of existing ordinances to eliminate barriers and promote
urban agriculture
4. Environmental education
5. Chemical use – lawn and garden
6. Tree ordinance – review existing ordinance and propose updates based on Living
Streets Policy
The goals were separated into three categories as follows:
1. Ordinances – review of the city code or the creation of new codes to eliminate barriers
and promote urban agriculture and updates to the tree ordinance to meet the new Living
Streets Policy.
2. Education – create a comprehensive approach to environmental education.
3. Research – background research needed on reducing or eliminating plastic bags and
chemical use.
Implementation of Goals
During the February Commission meeting, the ENR Commissioners reviewed the goals and
determined how best to implement them throughout the year. It was determined that the
Commission would branch off into subcommittees. All subcommittee reports will be presented
to the full Commission for review and recommendation. Following are the subcommittees
formed:
1. Ordinances – Commissioners Edmundson and Schafer will assist staff in the review of
the city code to eliminate barriers and promote urban agriculture and Commissioner
Mason Sherrill will work with staff in assisting with the review of the tree ordinance.
2. Education – Commissioners Palzer, Edmundson, Trippler, and Yingling.
3. Research – Commissioners Mason Sherrill, Yingling, and Johannessen.
Conclusion
The ENR Commission will continue to carry out their mission as follows:
1. Establish environmental priorities for the city.
2. Make recommendations on policies, procedures and ordinances that control, protect,
preserve, and enhance the city’s environmental assets.
3. Participate in the mission and goal of the Maplewood Nature Center and Neighborhood
Preserves.
4. Promote greater use and appreciation of the city’s environmental assets.
5. Sponsor environmental projects to enhance, repair, replace, or restore neglected or
deteriorating environmental assets of the city.
6. Develop educational programs that foster the mission of the Commission.
7. Develop and promote sustainable practices for city policies and procedures.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Havencrest Final Plat
APPLICANT: Powerline, Inc.
LOCATION: 2292 County Road D East
VOTE REQUIRED: Simple Majority Vote Required for Approval
DATE: April 1, 2013
INTRODUCTION
Brent Hislop, representing Powerline, Inc, is requesting approval of the final plat to develop nine
single-dwelling lots on a 2.46 acre parcel. This proposed subdivision would be called Havencrest.
The city council approved the preliminary plat on March 11, 2013.
The site currently has one single dwelling, located at 2292 County Road D East. The applicant
proposes to remove the old house and garage. Each of the proposed lots would meet lot size
requirements of at least 10,000 square feet and a minimum lot frontage of 75 feet. Refer to the
enclosed maps and subdivision plan.
DISCUSSION
Since the approval of the preliminary plat, the applicant’s engineer has been working with Jon
Jarosch, staff engineer with the city, to finalize the remaining details on the plans. Mr. Jarosch has
indicated that all needed changes have been made by the applicant’s engineering firm.
As noted in the preliminary plat review, there will be tree replacement requirements. These
requirements will be enforced by an escrow payment before the issuance of a grading permit and
by escrow payments for tree replacement on the individual lots prior to construction.
COMMISSION AND COUNCIL ACTIONS
March 5, 2013: The planning commission recommended approval with the staff recommendation.
March 11, 2013: The city council approved the preliminary plat.
BUDGET IMPACT
None.
Agenda Item G8
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RECOMMENDATION
Approve the Havencrest final plat, located at 2292 County Road D East, subject to the following
conditions which were applied to the preliminary plat approval:
1. Comply with the conditions of approval in the engineering report by Jon Jarosch, Maplewood
Staff Engineer, dated February 25, 2013.
2. Comply with the conditions of approval in the Environmental Review by Shann Finwall dated
February 25, 2013.
3. Before a building permit is issued for proposed Lot 1, the builder of that lot shall remove the
shed which appears to belong to the owner of 2280 County Road D. This shed may be
relocated to 2280 County Road D, provided it meets all city setback and building size
requirements and all building code requirements.
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REFERENCE INFORMATION
SITE DESCRIPTION
Existing Use: One single dwelling
Site Size: 2.46 acres
SURROUNDING LAND USES
North: County Road D, property owned by Ramsey County Parks and I-694
East: Single dwellings
West: Single dwellings
South: Gall Avenue and single dwellings
PLANNING
Land Use Classification: LDR, (low density residential)
Zoning: R1 – Single Dwelling
APPLICATION DATE
The city received the complete application for the proposed final plat on March 22, 2013.
Minnesota State Statute 15.99, states that the city shall review and decide on proposals within 60
days. The deadline for city action is May 21, 2013.
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Attachments:
1. Location Map
2. Land Use Plan Map
3. Zoning Map
4. Preliminary Plat
5. Engineering Report from Jon Jarosch dated February 25, 2013
6. Environmental Planner’s Report from Shann Finwall and Virginia Gaynor dated February 25, 2013
7. Final plat date-stamped April 1, 2013 (separate attachment)
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Environmental Review
Project: Havencrest Subdivision
Date of Original Plans: February 11, 2013
Date of Review: February 25, 2013
Reviewers: Shann Finwall, Environmental Planner
(651) 249-2304; shann.finwall@ci.maplewood.mn.us
Background: The Havencrest proposal subdivides a 102,967 square foot lot into nine
new single family lots. The property is located between County Road D and Gall
Avenue, east of Standridge Place in Maplewood. The lot is heavily wooded and must
comply with the City’s tree removal and replacement guidelines.
Ordinance Requirements:
Tree Preservation Ordinance: Maplewood’s tree preservation ordinance describes a
significant tree as a hardwood tree with a minimum of 6 inches in diameter, an
evergreen tree with a minimum of 8 inches in diameter, and a softwood tree with a
minimum of 12 inches in diameter.
The ordinance requires any significant tree removed to be replaced based on a tree
mitigation calculation. The calculation takes into account the total caliper inches of
trees located on the site and the caliper inches removed.
Tree Removal and Required Replacement: The Havencrest tree plan indicates that
there are significant trees on the lot equaling 475 caliper inches. Of the significant
trees, the applicant proposes to remove 367 caliper inches with the development.
The City’s tree replacement calculation requires that the developer replace 315
caliper inches.
The applicant is proposing to plant a total of 285 caliper inches of replacement
trees/shrubs. In order to meet the City’s tree preservation ordinance the applicant
must plant an additional 30 caliper inches (or approximately 12 – 2.5 caliper inch
trees), or pay into the City’s tree fund in the amount of $1,800 (30 x $60 per caliper
inch).
Landscape Plan: The landscape plan shows 73 trees and 120 woody shrubs. Each
outside lot will have approximately 12 new trees and several shrubs and the interior
lots will have approximately 7 new trees and several shrubs. There doesn’t appear
to be room for additional trees and shrubs plantings on each lot.
Recommendations:
1. Prior to issuance of a grading permit the developer shall:
a. Submit a cash payment in the amount of $1,800 to the City’s tree fund.
The payment is required to cover the 30 caliper inches of significant trees
which cannot be replaced on the site (30 x $60 per caliper inch).
Attachment 6
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b. Submit a tree protection plan to be approved by staff which shows safety
fencing placed around significant trees not scheduled for removal.
c. Submit a tree escrow to cover the required replacement trees.
2. Prior to issuance of a building permit for each lot the builder shall:
a. Submit a tree escrow for each lot. Once the builder’s escrow is received
by the City, the City will release that same amount from the original
escrow to the original developer.
3. Prior to issuance of a certificate of occupancy for each lot the builder shall:
a. Plant all required replacement trees and shrubs. The replacement trees and
shrubs must have a one-year warranty. Once the trees have been planted,
the City will release the builder’s tree escrow for each lot.
b. If a certificate of occupancy is requested in the winter or during a non-
growing season, the city shall retain the escrow until all required trees and
shrubs are planted. If after three years, all required trees and shrubs are not
planted as required on any lot, the city shall transfer the required escrow into
the city’s tree fund.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Public Works Director
Bryan P. Nagel, Street Superintendent
SUBJECT: Approval of Purchase for 2013-2014 Road Salt
DATE: April 3, 2013
INTRODUCTION
Each year the street maintenance division purchases de-icing salt under a state cooperative purchasing
agreement. The council should consider approval of this purchase.
BACKGROUND
In order to be included in this program, the state requires the city to submit estimated salt needs for the
2013-2014 season by early May. This year the state will have two separate contracts, one for regular
road salt and one for treated road salt. Both contracts will have the 90/110 rule which requires the city
to purchase at least 90% of the estimated order quantity and the vendor guarantees to supply 110% of
the city’s estimated order quantity at the locked price.
Early orders are required to be included in the cooperative purchasing contract. Based on usage and
carry over from this past season, we estimate regular road salt needs of 900 tons (estimated at
$66.17/ton) and treated road salt needs of 300 tons (estimated at $73.49/ton).
BUDGET IMPACT
The funds for this purchase are budgeted in the snow and ice control program, 101-514-000-4180, as
part of the approved 2013 operating budget. This was a planned expenditure and authorization of up to
$90,000 for the salt purchase contract is requested.
RECOMMENDATION
It is recommended that the City Council authorize the purchase of de-icing salt under state contract in
an amount not to exceed $90,000.
Agenda Item G9
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Consideration of Variances to the Wetland and Shoreland
Ordinances and Pool Fence Exception Request for the
Construction of a Swimming Pool
LOCATION: 660 Eldridge Avenue East
VOTE REQUIRED: Simple Council Majority Required for Approval of Variances
DATE: April 2, 2013
INTRODUCTION
Amanda and Joseph Schneider are proposing to install an in-ground swimming pool within the
backyard of their home at 660 Eldridge Avenue East. Their entire backyard is within the buffer
areas as determined by the wetland and shoreland ordinances. This means the city council
would need to approve variances to allow for the construction of a swimming pool.
Request
The applicant is requesting the following:
• A 46-foot shoreland buffer variance from Oehrline’s Lake, also on the southwest side of the
Schneider’s property. The code requires a 75-foot setback from this Class 4 Public Water
body. The applicant is proposing a 29-foot setback from the water’s edge.
• A 21-foot wetland buffer variance from the Manage B wetland on the southwest side of the
Schneider’s property. The code requires a 50-foot buffer from the Manage B wetland,
adjacent to a lake. The applicant is proposing a 29-foot setback from the wetland.
• The applicant is requesting an exception to the requirement of installing a four-foot fence
around the pool and instead would install a pool cover. City code allows the city council to
consider exceptions to this requirement.
DISCUSSION
Shoreland Ordinance
Lake Oehrline is a Class 4 Public Water. The shoreland ordinance requires structures (including
pools) to have a setback of 75 feet to the ordinary high water mark of a Class 4 Public Water.
The maximum percentage of impervious surface for a single family waterfront lot is 30 percent,
with the possibility of increasing that to 40 percent with stormwater best management practices
approved by the city engineer.
The house is located within 76 feet and the deck is located within 57 feet from the ordinary high
water mark of Lake Oehrline. City staff calculates the dry land of the lot to be 17,700 square feet
in area with 5,875 square feet of impervious surface coverage (33.2 percent). The lot currently
Agenda Item J1
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exceeds the shoreland structure setback requirements of 75 feet to the ordinary high water mark
and the impervious surface coverage maximums of 30 percent.
The pool will be located within 29 feet of the lake and will require a 46-foot shoreland structure
setback variance. As part of the applicant’s current plans, they are removing 200 square feet of
existing concrete and have agreed to plant rain gardens in order to achieve the impervious
surface bonus allowed by code. City staff calculates the impervious surface coverage increasing
to 38.4 percent. The applicant will be required to submit a revised landscape plan showing the
rain gardens which will be approved by the city engineer to ensure the stormwater best
management practices are implemented.
Wetland Ordinance
Lake Oehrline is also classified as a Manage B wetland (entire lake is a wetland). The wetland
ordinance requires a 50 foot buffer for Manage B wetlands. The house is located within 76 feet
and the deck is located within 57 feet of the wetland. The lawn area adjacent the wetland is
almost completely mowed, with four feet of rock lined shore.
The pool will be constructed within 29 feet of the wetland and will require a 21 foot wetland
buffer variance. The house was built prior to the City’s shoreland and wetland ordinance
requirements. It is a pre-existing, nonconforming lot with lawn maintained up to the edge of the
lake.
Mitigation Strategies
City staff worked with the applicant on mitigation strategies that would reduce the impacts of the
pool construction to the lake and wetland. The mitigation strategies chosen by the applicant
include the installation of a 15-foot-wide buffer planting along at least 75 percent of the shoreline
and the removal of impervious surface.
Buffer Planting Design: Maplewood’s wetland ordinance states that a mitigated wetland buffer
must be planted with native vegetation. The March 5, 2013, landscape buffer design submitted
by the applicant mixes native and nonnative plants. The buffer is designed more as a garden
rather than a naturalized buffer planting. While the design has a nice mix of shrubs and
perennials, it does not meet the requirements of being a native vegetated buffer. There is
opportunity for aesthetic plantings in designing a native buffer, as long as the functionality of the
buffer is met including root structures are adequate to hold the soil, buffer provides habitat for
native insects and wildlife (thus mostly native plants), and vegetation slows and filters
stormwater runoff. For additional staff comments on the buffer planting design, please refer to
the attached environmental report attached to this memo.
Pool Fence Exception
The applicant is requesting the city council grant an exception to the city’s pool fence
requirement. The city code currently requires pools be surrounded with a non-climbable or chain
link fence of at least four feet in height. Alternatives to the fence requirement, such as the
applicant’s proposal to use a pool cover, may be considered as an option but shall be subject to
review and approval by the city council.
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The pool cover being proposed would meet safety and weight-bearing standards so staff would
be comfortable with its use. The applicant did state in their letter, attached to this memo, they
preferred a cover over a fence because of established wildlife migration patterns. If a fence was
required, because of wetland and shoreland setback requirements, it would need to be installed
as close to the pool as possible, which would leave plenty of movement area between the lake
and pool area for wildlife.
Engineering Comments
Refer to the report by Jon Jarosch of the Maplewood Engineering Department dated March 12,
2013. Mr. Jarosch’s conditions noted in his report should be made conditions of this project.
Building Official’s Comments
Dave Fisher, the Maplewood Building Official, had the following comments:
• Must meet all building code requirements.
Environmental Planner’s Comments
Refer to the report by Shann Finwall and Virginia Gaynor dated March 12, 2013. Ms. Finwall
and Ms. Gaynor’s conditions noted in their report should be made conditions of this project.
COMMITTEE ACTION
Environmental and Natural Resources Commission
On March 18, 2013, the environmental and natural resources commission reviewed the
proposed variances and recommended approval. The commission had some additional
recommendations including replacing a tree, which has been incorporated into the
environmental review attached to this report.
Planning Commission
On March 19, 2013, the planning commission held a public hearing and recommended approval
of the proposed shoreland setback wetland buffer variances for a backyard swimming pool. The
commission also recommended approval of allowing a pool cover instead of a fence.
RECOMMENDATIONS
1. Adopt the resolution approving a shoreland setback variance from Oehrline’s Lake – a
Class 4 Public Water. Approval is based on the following reasons:
A. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the shoreland setback requirement stipulated by the
ordinance would prohibit the building of any permanent structures, substantially
diminishing the potential of this lot.
B. Approval of the requested shoreland setback variance would benefit the adjacent
lake because the site will be planted with additional buffer plantings.
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C. Approval would meet the spirit and intent of the ordinance since the proposed
swimming pool would be built in an area that is already maintained as lawn, which
is also allowed by ordinance.
D. The Minnesota Department of Natural Resources has reviewed the applicant’s
plans and does not require a permit or have any state statutes that prevent the
pool from being built.
Approval of the shoreland setback variance shall be subject to complying with all of the
conditions of approval in the Engineering Review report by Jon Jarosch and in Shann
Finwall and Virginia Gaynor’s Environmental Review.
2. Adopt the resolution approving a wetland buffer variance from the Manage B wetland
adjacent to a lake. Approval is based on the following reasons:
A. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the wetland buffer requirement stipulated by the
ordinance would prohibit the building of any permanent structures, substantially
diminishing the potential of this lot.
B. Approval of the requested wetland buffer variance would benefit the adjacent
wetland because the site will be planted with additional buffer plantings.
C. Approval would meet the spirit and intent of the ordinance since the proposed
swimming pool would be built in an area that is already maintained as lawn, which
is also allowed by ordinance.
D. The Ramsey Washington Metro Watershed District has reviewed the applicant’s
plans and had no concerns and does not require a permit.
Approval of the wetland buffer variance shall be subject to complying with all of the
conditions of approval in the Engineering Review report by Jon Jarosch and in Shann
Finwall and Virginia Gaynor’s Environmental Review.
3. Approve the applicant’s request for an exception from the city’s pool fence requirement to
allow the use of a pool cover. The pool cover alternative is approved because the
applicant has shown that it is designed to meet the safety and weight-bearing
requirements of the American Society of Testing and Materials.
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CITIZENS' COMMENTS
City Staff surveyed the owner of the 35 properties within 500 feet of the site for their comments
about the proposal. Of the seven replies, four was in favor and three had general comments.
In Favor
• We have no objection to the location of the swimming pool but we doubt that an automatic
pool cover would be safer than a high fence. A swimming pool is an attraction to
neighborhood children but other swimming pools in this neighborhood have not been a
problem. (Karen Bade, 691 Eldridge Avenue East)
• Duane and I have no objection to our neighbors at 660 Eldridge Avenue East building a
pool to their specifications. (Duane and Carol Brekken)
• I have no objections to this proposal if it is OK with their immediate next door neighbors on
the right and left of them. (Donna Larson, 618 County Road B East)
• I am OK with project (comments received via phone call) (J. L. Zollinger, 2138 Greenbrier
Street North)
Comments
• Project may be OK provided the bottom of the pool will be above the high water elevation of
the lake in order to avoid water problems. Setback from lake not ideal, but OK. A pool
cover is needed for safety. (Floyd Erickson, 2094 Edgerton Street North)
• Concerned with precise property lines and wanting to make sure irons are in correct
location to accurately site the pool. (comments received via phone call) (Steven Favilla, 670
Eldridge Avenue East)
• We received you letter regarding the Variance and Pool Fence Exemption Request. Here
are some questions first:
1. Are there liability concerns not only for the homeowner but also for the city for approving
a Pool Fence Exemption?
2. How close are the other pools around the lake? What is the precedence that is
mentioned in the letter?
3. I am surprised that breaching the lake and wetland setback is being entertained given
freshwater management practices today - as an Architect that is constantly designing
buildings to meet setback requirements where is the hardship here??
4. As a mother of (3) young children in the neighborhood -- How does an Automatic pool
cover work?? As I understand someone still needs to remember to close the cover?? I
realize that we are close to the lake but there is zero entry opportunities -- the pool has a
deep end -- having had my youngest daughter nearly drown last summer in a pool while I
was nearby -- I am not comfortable with a pool without a fence around it. My parents have
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an auto pool cover for when not in use as well as the fence -- belts and suspenders. I think
that the fence as drawn would impact their views -- however a nicely designed fence just
around the pool deck area would be more appealing and won't interrupt the turtle breeding
grounds like shown in the attached diagram??
5. Are the adjacent neighbors also in agreement of the no fence exemption like they are the
setback?
6. Is installing a pool a hardship?? I get that the property is already non-conforming
but…just asking the question.
Closing Comments --
1. I think if they want a pool great -- but please fence it!!!
2. I am in a quandry over the setback breach -- as an Architect again we have to work
within those day in and day out. Would love to hear your thoughts on this.
3. I am not really opposed to them having a pool -- sounds like fun -- our neighborhood is
full of them just trying to wrap my head around these requests.
(Nicole Thompson, 699 Eldridge Avenue East)
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REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 0.61 acres
Existing Use: Single family home
SURROUNDING LAND USES
North: Single family homes
South: Lake Oehrline
East: Single family homes
West: Single family homes
PLANNING
Land Use Plan: LDR (low density residential)
Zoning: R1 (single dwelling)
Criteria for Variance Approval
Section 44-13 of the city code allows the city council to grant variances. All variances must
follow the requirements provided in Minnesota State Statutes. State law requires that variances
shall only be permitted when they are found to be:
1. In harmony with the general purposes and intent of the official control;
2. Consistent with the comprehensive plan;
3. When there are practical difficulties in complying with the official control. “Practical
difficulties” means that the property owner proposes to use the property in a reasonable
manner not permitted by an official control. The plight of the landowner is due to
circumstances unique to the property not created by the landowner and the variance, if
granted, will not alter the essential character of the locality.
Criteria for Wetland Buffer Variance Approval
Section 12-310 of the city code allows the city council to grant variances to wetland buffers. All
variances must follow the requirements provided in Minnesota State Statutes. The council may
grant a wetland buffer variance according to the language below:
(1) Procedures. Procedures for granting variances from this section are as follows:
a. The city council may approve variances to the requirements in this section.
b. Before the city council acts on a variance, the environmental and natural resources
commission will make a recommendation to the planning commission, who will in turn
make a recommendation to the city council. The planning commission shall hold a
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public hearing for the variance. The city shall notify property owners within 500 feet of
the property for which the variance is being requested at least ten days before the
hearing.
c. The city may require the applicant to mitigate any wetland, stream, or buffer
alteration impacts with the approval of a variance, including, but not limited to,
implementing one or more of the strategies listed in subsection 12-310(e)(4)
(mitigation).
d. To approve a variance, the council must make the following findings as depicted in
Minn. Stats. § 44-13:
4. In harmony with the general purposes and intent of the official control;
5. Consistent with the comprehensive plan;
6. When there are practical difficulties in complying with the official control.
“Practical difficulties” means that the property owner proposes to use the
property in a reasonable manner not permitted by an official control. The
plight of the landowner is due to circumstances unique to the property not
created by the landowner and the variance, if granted, will not alter the
essential character of the locality.
Criteria for Pool Fence Exception
Section 12-502 outlines the requirements for the installation of pools, including the need for a
fence.
(8) All pools shall be surrounded with a non-climbable or chain link fence of at least four feet in
height. The walls of an above-ground pool may substitute for a fence, provided the pool walls
are at least four feet in height and the pool has a removable ladder, a self-closing/self-latching
gate or some other means to prevent access. A fence surrounding a yard may also be used to
meet this requirement, subject to these requirements.
Alternatives to the fence requirement, such as a proposal to use a pool cover or some other
means of swimming-pool protection, shall be considered an exception request and shall be
subject to review and approval by the city council.
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APPLICATION/DECISION DEADLINE
City staff received the complete application and plans for this proposal on January 28, 2013.
State law requires that the city take action within 60 days of receiving complete applications.
However, prior to a scheduled February 19, 2013 planning commission meeting the applicant
requested an extension to rework the proposed site plan. This granted the city an additional 60
days for review, while leaving the city the option of extending an additional 60 days if needed.
The deadline for city action on this proposal is May 28, 2013.
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Attachments
1. Location Map
2. Future Land Use Map
3. Zoning Map
4. Wetland Map
5. Applicant’s Letter of Request dated March 5, 2013
6. Site Plan
7. Landscape plan, dated March 5, 2013
8. Engineering Plan Review, dated March 13 2013
9. Environmental Plan Review, dated March 13, 2013
10. Environmental and Natural Resources Commission draft minutes, dated March 18, 2013
11. Planning Commission draft minutes, dated March 19, 2013
12. Shoreland Buffer Variance Resolution
13. Wetland Buffer Variance Resolution
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660 Eldridge AvenueLand Use Map - LDR, low density residential
Attachment 2
660 Eldridge
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660 Eldridge AvenueZoning Map - R1, single dwelling
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660 Eldridge
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660 Eldridge AvenueWetland Map
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660 Eldridge
Manage B Wetland
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Zoning code variance application – 660 Eldridge Ave E, Maplewood, MN 55117
1b. Practical difficulties means that the property owner proposes to use the property in a
reasonable manner not permitted by an official control. The plight of the landowner is due
to circumstances unique to the property not created by the landowner and the variance, if
granted, will not alter the essential character of the locality. Submit a statement showing
how you would meet these two findings.
We would like to use our property, located at 660 Eldridge Ave E, in a reasonable manner
by installing an in-ground 18x36 foot pool and are requesting the following hardship
variances/exemptions for our existing non-conforming property: 1) 14’ wetland buffer, 2)
39’ shore land setback and 3) pool fence exemption. Note: no variance is being requested
related to impervious soil ratio constraints as we will be under the 30% impervious after the
installation of the pool.
If a variance is granted, we will not unreasonably impact/alter the essential character of the
locality or the neighborhood nor impact the adjacent wetland. Approximately 20% of the
nearby homes, including several on lake Oehrline, have existing in-ground pools ensuring
we would not be an anomaly. Maplecrest is a small tightknit community, attached are 5
letters of variance support (refer to tab 3). These letters come from adjacent neighbors,
the head of the lake association and other lakeside home owners.
The pool plan and landscape are designed to negate any impact to the wetland. The
existing landscape includes plants, small trees, significant vegetation and up to 4 feet of
rock lined shore to preserve the look, integrity and safety of the wildlife habitat. As a
further mitigation we will install a 15’ vegetated border beyond the existing shoreline
landscape which will significantly slow the runoff into the lake that exists today. The 15’
border will consist of a mixture of 2-12’ high shrubs such as sumac low-grow, winterberry,
fragrant sumac, nannyberry, and high brush American cranberry. A variety of perennials,
such as one eyed susan’s, will also be planted in the 15’ border to increase the visual appeal
of the shoreline. In addition to slowing runoff into the lake, we are hopeful that our 15’
border will promote our neighbors along the lake to grow out their grass, increase plantings
and reduce their runoff into the lake as well. Finally, included are soil test results (refer to
tab 6) demonstrating there would be no water table issues with a 5-foot deep pool further
ensuring no impact to the immediate environment.
The pool will be fit with an auto cover for safety. As demonstrated in tab 7, the auto cover
provides a high level of protection, more difficult to circumvent than a fence in many ways.
The auto cover is nearly impenetrable protecting neighbors, kids and others from the pool.
Pools can also be unexpectedly dangerous for wildlife such as turtles or other small
mammals who often are fatally trapped in pools without an auto cover. Additionally, a
fence could interrupt long held spring turtle breeding patterns and would negatively impact
the view we have of lake Oehrline. For all of these reasons we feel an auto cover is the best
option for our situation.
In conclusion, if our variance application is approved, our mitigations will significantly
improve the environment via less run off into the lake, will improve the look of the shoreline
and will hopefully promote many of our neighbors along the lake to follow our lead with
Attachment 5
Packet Page Number 78 of 153
plantings/buffers to reduce their run off into the lake. Thank you in advance for your
consideration, please contact us with any questions or follow up you require @ 612-963-
4970.
Sincerely,
Amanda & Joseph Schneider
Attachment 5
Packet Page Number 79 of 153
Attachment 6
Packet Page Number 80 of 153
Attachment 7Packet Page Number 81 of 153
Attachment 8
Engineering Plan Review
PROJECT: 660 Eldridge Avenue In-Ground Swimming Pool Installation
OWNER: Amanda & Joseph Schneider
COMMENTS BY: Jon Jarosch, P.E.
DATE: 3-12-2013
PLAN SET: Drawing Dated 3-5-2013
OTHER: Impervious Surface Calculations
The applicant is proposing to install a 18-foot by 36-foot in ground swimming pool at 660
Eldridge Avenue. The pool is currently proposed at 5-feet in depth and would be placed at the
rear of the existing home. A deck area surrounding the pool is also proposed.
The applicant is currently requesting an exemption from the pool fence requirement via the use
of an automatic cover. The applicant is also seeking a 14-foot wetland setback variance and a
39-foot shoreland setback variance.
The following are engineering review comments and act as conditions prior to issuing any
permits for this proposal.
1) It appears from the sketch provided that this property will be at or over the maximum
allowable impervious surface coverage with the proposed pool and accompanying deck.
The applicant shall provide a plan showing more detailed dimensions of the pool and
surrounding deck for impervious surface calculations. The installation of the pool and
surrounding deck may require the installation of storm-water best management practices
(raingarden, etc.) due to impervious surface coverage limitations.
2) As was noted in the email from the applicant’s drilling consultant, groundwater levels are
constantly fluctuating. The groundwater level noted in the drilling report is very close to
the bottom of the proposed pool. The plans shall include the signature of a licensed
engineer. The engineer shall certify the construction of the proposed pool as it pertains
to the groundwater level.
3) All disturbed areas shall be graded to slopes of 3H:1V or less. This may require the use
of retaining walls. Should retaining walls be necessary, they shall be placed as close to
the pool area as possible.
4) Erosion control shall be installed prior to any construction activities. Permanent
restoration of all disturbed areas shall occur within 10 days of completion of grading
activities.
5) The Owner shall satisfy requirements of all permitting and reviewing agencies.
6) All dewatering operations shall direct water to the street in front of the property.
Dewatering into the lake is not allowed. All waters shall be de-chlorinated prior to
discharge.
Packet Page Number 82 of 153
Attachment 9
Environmental Review
Project: Schneider Pool Variance
Date of Plans: March 5, 2013
Date of Review: March 12, 2013
Report Update: April 1, 2013
Location: 660 Eldridge Avenue East
Reviewers: Shann Finwall, Environmental Planner
(651) 249-2304; shann.finwall@ci.maplewood.mn.us
Virginia Gaynor, Natural Resources Coordinator
(651) 249-2416; virginia.gaynor@ci.maplewood.mn.us
Background: The applicant is proposing to construct a swimming pool in their backyard
adjacent Lake Oehrline. The property is located within a Shoreland District and is
adjacent a wetland.
1. Environmental Impacts:
a. Shoreland Ordinance: Lake Oehrline is a Class 4 Public Water. The
shoreland ordinance requires structures (including pools) to have a
setback of 75 feet to the ordinary high water mark of a Class 4 Public
Water. The maximum percentage of impervious surface for a single
family waterfront lot is 30 percent, with the possibility of increasing that to
40 percent with stormwater best practices approved by the City.
Existing Conditions: The house is located within 76 feet and the deck is
located within 57 feet of the ordinary high water mark of Lake Oehrline.
City staff calculates the dry land of the lot to be 17,700 square feet in area
with 5,875 square feet of impervious surface coverage (33.2 percent).
The lot currently exceeds the shoreland structure setback requirements of
75 feet to the ordinary high water mark and the impervious surface
coverage maximums of 30 percent.
Shoreland Impacts: The pool will be located within 29 feet of the lake and
will require a 46-foot shoreland structure setback variance. City staff
calculates the impervious surface coverage increasing to 38.4 percent
and will require an 8.4 percent impervious surface variance. The
impervious surface variance can be avoided with the approval of
stormwater best practices to allow for impervious surface bonuses.
b. Wetland Ordinance: Lake Oehrline is also classified as a Manage B
wetland (entire lake is a wetland). The wetland ordinance requires a 50
foot buffer for Manage B wetlands.
Packet Page Number 83 of 153
2
Existing Conditions: The house is located within 76 feet and the deck is
located within 57 feet of the wetland. The lawn area adjacent the wetland
is almost completely mowed, with four feet of rock lined shore.
Wetland Impacts: The pool will be constructed within 29 feet of the
wetland and will require a 21 foot wetland buffer variance.
2. Variance Mitigation Strategies and Stormwater Best Practices: The house
was built prior to the City’s shoreland and wetland ordinance requirements. It is
a pre-existing, nonconforming lot with lawn maintained up to the edge of the lake.
City staff worked with the applicant on mitigation and stormwater best practices
that would reduce the impacts of the pool construction to the lake and wetland.
The mitigation strategies chosen by the applicant include the installation of a 15-
foot-wide buffer planting along at least 75 percent of the shoreline, removal of
impervious surface, and installation of a rainwater garden.
a. Buffer Planting Design: Maplewood’s wetland ordinance states that a
mitigated wetland buffer must be planted with native vegetation. The
March 5, 2013, landscape buffer design submitted by the applicant mixes
native and nonnative plants. The buffer is designed more as a garden
rather than a naturalized buffer planting. While the design has a nice mix
of shrubs and perennials, it does not meet the requirements of being a
native vegetated buffer. There is opportunity for aesthetic plantings in
designing a native buffer, as long as the functionality of the buffer is met
including root structures are adequate to hold the soil, buffer provides
habitat for native insects and wildlife (thus mostly native plants), and
vegetation slows and filters stormwater runoff. Staff concerns with the
design submitted include:
1) There are too many non-native species in the design to meet
requirements for buffer mitigation (99 non-native perennial plants,
14 native grass plants, and 115 native prairie plants). The shrub
areas are fine and are well integrated into the bed.
2) There is too much massing of single species. Many of our native
prairie flowers do not perform well when used this way and need
to be interspersed with grasses or other flowers. A few species
such as butterfly weed, and prairie onion, can do well massed.
3) There are too few native grasses in the design.
4) Ideally, a buffer of native prairie plants mixes grasses and flowers.
This helps hold the soil since a variety of root systems are
intertwined in an area, and it provides better cover since some
plants have limited foliage.
5) Some of the native flowers specified in the design are not good for
massing or are not good in the location they are placed:
a) Black-eyed Susan – The design specified our native black
eyed- Susan. Our native is spindly, has little foliage, and
typically just lives 2-3 years. It is great planted among
Packet Page Number 84 of 153
3
grasses, but does not do well as a mass planting. The
plan called for 37 of these. If the intent was to use the
cultivar (‘Goldsturm’) and not the native, that would do well
here but would not meet the intent of the buffer.
b) Blue-flag iris – This is our native wetland iris. It is typically
planted at the water’s edge, not mid slope. If the soil has
high clay content, it may be okay in the location shown.
c) Cardinal flower – This is sometimes short-lived in a garden
setting.
d) Lupine – Our native lupine is a showstopper in late May
and early June. But it often goes dormant before the end
of August. Thus it is not ideal for a mass planting, for the
border edge. It is great mixed with prairie grasses and
other species.
b. Impervious Surface Coverage: Jon Jarosch, staff engineer, calculated
the existing impervious surface coverage on the lot to be 33.2 percent.
The pool will add 925 square feet of impervious surface, bringing the
overall coverage to 38.4 percent. City code allows up to 40 percent
coverage with approved stormwater best practices. Following are the
best practices approved by staff for the increased impervious surface:
1) Removal of Impervious Surface: The applicant proposes to
remove a 200 square foot concrete patio located under the
existing deck.
2) Installation of a Rainwater Garden: During the Environmental and
Planning Commissions’ review of the variance request, the
applicant agreed to install a rainwater garden on the back side of
the house to capture stormwater runoff prior to running into the
lake/wetland. Final rainwater garden plans to be approved by
staff prior to issuance of a building permit for the pool.
3. Recommendations:
a. Buffer Planting Design: The applicant’s March 5, 2013, landscape plan
shows a 15-foot-wide shoreland/wetland buffer which covers 75 percent
of the lake/wetland frontage. The plan shows the planting of native and
nonnative plants. Prior to issuance of a pool permit, the applicant must
submit a revised landscape plan with the following design changes that
will better meet buffer restoration requirements:
a) The number of non-native perennials should be significantly
reduced and should be restricted to the lawn side of the bed.
b) Additional native grasses should be incorporated into the design.
c) Portions of the non-shrub areas should mix native grasses and
perennials.
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4
d) Substitutions should be made for the large patches of black-eyed
Susan and lupine – or these areas should mix grasses with these
flowers.
b. Impervious Surface:
a) Submit a plan which reflects the removal of 200 square feet of
impervious surface. Impervious surface to be removed includes
concrete patio located under existing deck.
b) Submit a revised landscape plan which shows the installation of a
rainwater garden on the back side of the house to capture
stormwater runoff prior to running into the lake/wetland.
c. Surety: Prior to issuance of a building permit for the pool the applicant
should submit a letter of credit or cash escrow to cover the cost of the
mitigation measures outlined above. The City will release the surety after
completion of the pool and mitigation measures.
Packet Page Number 86 of 153
Attachment 10
DRAFT MINUTES
CITY OF MAPLEWOOD
ENVIRONMENTAL AND NATURAL RESOURCES COMMISSION
7:00 p.m., Monday, March 18, 2013
Council Chambers, City Hall
1830 County Road B East
5. NEW BUSINESS
a. Wetland Ordinance and Shoreland Ordinance Variance Requests for a
Swimming pool – 660 Eldridge Ave East
i. Environmental Planner, Shann Finwall gave the report on the wetland
ordinance and shoreland ordinance variance request for a swimming
pool.
ii. The applicant, Amanda Schneider, 660 Eldridge Ave East, addressed and
answered questions of the commission.
iii. Poolside, the pool contractor representative, Rob Anderson addressed
and answered questions of the commission.
Commissioner Trippler moved to adopt the resolution approving a shoreland setback
variance from Oehrline’s Lake – a Class 4 Public Water. Approval is based on the
following reasons:
a. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the shoreland setback requirement stipulated by the
ordinance would prohibit the building of any permanent structures, substantially
diminishing the potential of this lot.
b. Approval of the requested shoreland setback variance would benefit the adjacent
lake because the site will be planted with additional buffer plantings.
c. Approval would meet the spirit and intent of the ordinance since the proposed
swimming pool would be built in an area that is already maintained as lawn, which is
also allowed by ordinance.
d. The Minnesota Department of Natural Resources has reviewed the applicant’s plans
and does not require a permit or have any state statutes that prevent the pool from
being built.
Approval of the shoreland setback variance shall be subject to complying with all of the
conditions of approval in the Engineering Review report by Jon Jarosch and Shann
Finwall and Virginia Gaynor’s Environmental Review.
Seconded by Commissioner Edmundson. Ayes – Chair Johannessen,
Commissioner’s
Edmundson,
Mason Sherrill,
Palzer,
Packet Page Number 87 of 153
Attachment 10
& Schafer
Nay – Commissioner Trippler
The motion passed.
Commissioner Trippler stated he voted nay for the shoreland setback variance because
he doesn’t like to vote for a variance greater than 50%.
Commissioner Trippler moved to approve the resolution approving a wetland buffer
variance from the Manage B wetland adjacent to a lake. Approval is based on the
following reasons:
a. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the wetland buffer requirement stipulated by the ordinance
would prohibit the building of any permanent structures, substantially diminishing the
potential of this lot.
b. Approval of the requested wetland buffer variance would benefit the adjacent
wetland because the site will be planted with additional buffer plantings.
c. Approval would meet the spirit and intent of the ordinance since the proposed
swimming pool would be built in an area that is already maintained as lawn, which is
also allowed by ordinance.
d. The Ramsey Washington Metro Watershed District has reviewed the applicant’s
plans and had no concerns and does not require a permit.
Approval of the wetland buffer variance shall be subject to complying with all of the
conditions of approval in the Engineering Review report by Jon Jarosch and in Shann
Finwall and Virginia Gaynor’s Environmental Review.
Seconded by Commissioner Edmundson. Ayes – All
The motion passed.
The public hearing will be heard at the planning commission meeting Tuesday, March
19, 2013.
Packet Page Number 88 of 153
Attachment 11
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, MARCH 19, 2013
5. PUBLIC HEARING
b. Variance Requests for a Wetland and Shoreland Ordinance Waiver and a
Swimming Pool Fence Exemption, 660 Eldridge Avenue East
i. Planner, Mike Martin gave the presentation on the variance request for a wetland
and shoreland ordinance waiver and swimming pool fence exemption and
answered questions of the commission.
ii. The applicant, Amanda Schneider, 660 Eldridge Avenue East, addressed and
answered questions of the commission.
Chairperson Fischer opened the public hearing.
Nobody came forward to address the commission.
Chairperson Fischer closed the public hearing.
Commissioner Durand moved to adopt the resolution approving a shoreland setback
variance from Oehrline’s Lake – a Class 4 Public Water. Approval is based on the
following reasons:
a. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the shoreland setback requirement stipulated by the
ordinance would prohibit the building of any permanent structures, substantially
diminishing the potential of this lot.
b. Approval of the requested shoreland setback variance would benefit the adjacent
lake because the site will be planted with additional buffer plantings.
c. Approval would meet the spirit and intent of the ordinance since the proposed
swimming pool would be built in an area that is already maintained as lawn, which is
also allowed by ordinance.
d. The Minnesota Department of Natural Resources has reviewed the applicant’s plans
and does not require a permit or have any state statutes that prevent the pool from
being built.
Approval of the shoreland setback variance shall be subject to complying with all of the
conditions of approval in the Engineering Review report by Jon Jarosch and Shann
Finwall and Virginia Gaynor’s Environmental Review.
Seconded by Commissioner Kempe. Ayes – Chairperson Fischer,
Commissioner’s
Bierbaum,
Donofrio, Durand,
Kempe
Packet Page Number 89 of 153
Attachment 11
Nays – Commissioner’s
Arbuckle,
& Trippler
The motion passed.
Commissioner Durand moved to approve the resolution approving a wetland buffer
variance from the Manage B wetland adjacent to a lake. Approval is based on the
following reasons:
a. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the wetland buffer requirement stipulated by the ordinance
would prohibit the building of any permanent structures, substantially diminishing the
potential of this lot.
b. Approval of the requested wetland buffer variance would benefit the adjacent
wetland because the site will be planted with additional buffer plantings.
c. Approval would meet the spirit and intent of the ordinance since the proposed
swimming pool would be built in an area that is already maintained as lawn, which is
also allowed by ordinance.
d. The Ramsey Washington Metro Watershed District has reviewed the applicant’s
plans and had no concerns and does not require a permit.
Approval of the wetland buffer variance shall be subject to complying with all of the
conditions of approval in the Engineering Review report by Jon Jarosch and in Shann
Finwall and Virginia Gaynor’s Environmental Review.
Seconded by Commissioner Kempe. Ayes – All
The motion passed.
Commissioner Durand moved to approve the applicant’s request for an exception from
the city’s pool fence requirement to allow the use of a pool cover. The pool cover
alternative is approved because the applicant has shown that it is designed to meet the
safety and weight-bearing requirements of the American Society of Testing and
Materials.
Seconded by Commissioner Kempe. Ayes – Chairperson Fischer,
Commissioner’s
Arbuckle,
Bierbaum, Durand,
Kempe,
& Trippler
Nay – Commissioner
Donofrio
The motion passed. This item goes to the city council April 8, 2013.
Packet Page Number 90 of 153
SHORELAND SETBACK VARIANCE RESOLUTION
WHEREAS, Amanda and Joseph Schneider applied for a variance from the shoreland
protection ordinance.
WHEREAS, this variance applies to property located at 660 Eldridge Avenue. The
property identification number for this property is:
17-29-22-12-0059
WHEREAS, Ordinance Section 44-1242 of the Shoreland Overlay District, requires a
setback of 75 feet in width adjacent to a Class 4 Public Water.
WHEREAS, the applicant is proposing a setback of 29 feet, requiring a variance of 46
feet, from the Class 4 Public Water.
WHEREAS, the history of this variance is as follows:
1. On March 18, 2013, the environmental and natural resources commission
reviewed this variance and recommended approval.
2. On March 19, 2013, the planning commission held a public hearing to review this
proposal. City staff published a notice in the paper and sent notices to the
surrounding property owners as required by law. The planning commission gave
everyone at the hearing a chance to speak and present written statements. The
planning commission also considered the report and recommendation of the city
staff. The planning commission recommended that the city council approve the
variance request.
3. The city council held a public meeting on April 8, 2013, to review this proposal.
The council considered the report and recommendations of the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-
described variances based on the following reasons:
A. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the shoreland setback requirement stipulated by the
ordinance would prohibit the building of any permanent structures, substantially
diminishing the potential of this lot.
B. Approval of the requested shoreland setback variance would benefit the adjacent
lake because the site will be planted with additional buffer plantings.
C. Approval would meet the spirit and intent of the ordinance since the proposed
swimming pool would be built in an area that is already maintained as lawn, which
is also allowed by ordinance.
D. The Minnesota Department of Natural Resources has reviewed the applicant’s
plans and does not require a permit or have any state statutes that prevent the
pool from being built.
Attachment 12
Packet Page Number 91 of 153
Conditions of Approval
Approval of the shoreland setback variance shall be subject to complying with all of the
conditions of approval in the Engineering Review report by Jon Jarosch and in Shann Finwall
and Virginia Gaynor’s Environmental Review.
The Maplewood City Council approved this resolution on _________, 2013.
Attachment 12
Packet Page Number 92 of 153
WETLAND BUFFER VARIANCE RESOLUTION
WHEREAS, Amanda and Joseph Schneider applied for a variance from the wetland
protection ordinance.
WHEREAS, this variance applies to property located at 660 Eldridge Avenue. The
property identification number for this property is:
17-29-22-12-0059
WHEREAS, Ordinance Section 12-310, the Environmental Protection and Critical Area
Ordinance dealing with Wetlands, requires a wetland protection buffer of 50 feet in width
adjacent to Manage B wetlands next to lakes.
WHEREAS, the applicant is proposing wetland protection buffers of 29 feet, requiring a
variance of 21 feet, from the Manage B wetland.
WHEREAS, the history of this variance is as follows:
1. On March 18, 2013, the environmental and natural resources commission
reviewed this variance and recommended approval.
2. On March 19, 2013, the planning commission held a public hearing to review this
proposal. City staff published a notice in the paper and sent notices to the
surrounding property owners as required by law. The planning commission gave
everyone at the hearing a chance to speak and present written statements. The
planning commission also considered the report and recommendation of the city
staff. The planning commission recommended that the city council approve the
variance request.
3. The city council held a public meeting on April 8, 2013, to review this proposal.
The council considered the report and recommendations of the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council __________ the above-
described variances based on the following reasons:
A. Strict enforcement of the ordinance would cause the applicant practical difficulties
because complying with the wetland buffer requirement stipulated by the
ordinance would prohibit the building of any permanent structures, substantially
diminishing the potential of this lot.
B. Approval of the requested wetland buffer variance would benefit the adjacent
wetland because the site will be planted with additional buffer plantings.
C. Approval would meet the spirit and intent of the ordinance since the proposed
swimming pool would be built in an area that is already maintained as lawn, which
is also allowed by ordinance.
D. The Ramsey Washington Metro Watershed District has reviewed the applicant’s
plans and had no concerns and does not require a permit.
Attachment 13
Packet Page Number 93 of 153
Conditions of Approval
Approval of the wetland buffer variance shall be subject to complying with all of the conditions of
approval in the Engineering Review report by Jon Jarosch and in Shann Finwall and Virginia
Gaynor’s Environmental Review.
The Maplewood City Council approved this resolution on _________, 2013.
Attachment 13
Packet Page Number 94 of 153
Agenda Item J.2.
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Review of Allied Waste Services’ 2012 Annual Report and 2013 Work
Plan for City-Wide Residential Trash Collection
DATE: April 2, 2013 for the April 8 City Council Meeting
INTRODUCTION
The City-Wide Residential Trash and Yard Waste Service Agreement between the City of
Maplewood and Allied Waste Services require that Allied submit an annual report and work
plan. The annual report requires, at a minimum: trash cart sizes; total tons of trash, yard waste,
and bulky items collected; number of trash cart repairs/warranty issues; service log of residents
where education tags were left; log of complaints; and number of households served. The work
plan should include proposals for system improvements.
DISCUSSION
Annual Report
The 2012 annual report (Attachment 1) summarizes implementation strategies taken by Allied
and the City prior to the beginning of trash service in October 2012 including:
Creation of a trash cart survey
Trash cart orders
Trash cart deliveries
Creation of a billing database
Purchase of biodiesel fuel trucks with RFID readers
Creation and mailing of yard waste service notice
Creation of education tags
Cart exchanges
Billing
Creation and mailing of 2013 service guide
Reduction in rates for 2013
The report summarizes the first three months of trash and yard waste data (October-December
2012). Highlights of the three-month summary include:
Single family accounts – 8,790
Townhome/manufactured home accounts – 90
Permanent exemptions – 244
Walk up service – 44
Yard waste accounts – 750
Trash collected (3 months) – 2024.59 tons
Bulky items collected (3 months) – 7.8
Yard waste collected (2 months) - 181.7 tons
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2
Monthly Reports
The Agreement also requires that Allied submit monthly reports to the City which go into greater
detail about the trash and yard waste system. As a comparison of the first three months of
service in 2012 to service beginning 2013, attached find the January and February 2013
monthly report summaries (Attachments 2 and 3). Noticeable trends can be seen in the
reduction of: delinquent accounts, number of educational tags distributed, number of cart
exchanges, and total solid waste collected. These trends reflect that residents are adjusting to
the new residential trash system.
Annual Work Plan
The 2013 work plan (Attachment 4) includes a proposal for a fall clean up campaign, organized
collection survey, routing improvements, website improvements, and a five-year implementation
schedule.
Annual Performance Review
The Agreement specifies that the Environmental and Natural Resources (ENR) Commission
and the City Council should review Allied’s performance yearly. The objectives of the review
include review and offer feedback on the annual report and work plan and review the
Contractor's performance based on feedback from residents. The ENR Commission reviewed
the reports in March. In summary, the ENR Commission approved of the yearly report and
2013 work plan and thanked Allied for their service.
RECOMMENDATION
Review the 2012 annual report and 2013 work plan for the City’s residential trash and yard
waste collection system. Offer feedback and comments on the reports and Allied Waste
Services performance.
Attachments
1. Allied Waste Services 2012 Yearly Report
2. Allied Waste Services January 2013 Monthly Report Summary
3. Allied Waste Services February 2013 Monthly Report Summary
4. Allied Waste Services 2013 Work Plan
Packet Page Number 96 of 153
The City of Maplewood and
Allied Waste Services
Trash and Yard Waste Services
2012 Yearly Report
Attachment 1
Packet Page Number 97 of 153
The City of Maplewood and Allied Waste Services
2012 Annual Report
Trash service under the Residential Trash and Yard Waste Service Agreement between the City of
Maplewood and Allied Waste Services began on October 1, 2012. Prior to the beginning of service,
Allied worked with the City on several implementation strategies including:
Trash Cart Survey, Cart Order, and Delivery
Allied assisted the City of Maplewood in the
creation of a resident cart survey. Residents
mailed in or entered their cart order on line.
Once the cart surveys were complete, Allied
assisted the City in its cart ordering process
including recommendations on final cart counts.
Maplewood Trash Carts were delivered to Allied’s
facility in Inver Grove Heights in August where the
carts were assembled. Allied distributed
approximately 9,000 trash carts to Maplewood
households in September 2012 in preparation for
the beginning of trash service in October.
Maplewood Trash Cart
Billing Database
Allied assisted the City of Maplewood in the creation of a billing database. Several sources were used
to create the database including county records, recycling routing information, and utility billing. Once
complete, the City of Maplewood forwarded the billing database to Allied for use in its trash collection
billing. Allied now manages and updates that database and shares that information with the City.
Biodiesel Fuel Trucks
In June Allied purchased two new biodiesel fuel
trucks and installed RFID readers to service routes
in Maplewood.
Allied’s Biodiesel Fuel Truck Equipped
with RFID Readers
1
Packet Page Number 98 of 153
Yard Waste Service
In August 2012 Allied developed and mailed a yard waste program opt in notice. The notice informed
residents of yard waste subscription and one‐time yard waste pick up through the new collection
system. In September 2012 Allied rolled out its yard waste carts to residents who subscribed to the
service.
Maplewood Yard Waste Mailer
Attention Maplewood Residents
Do you need Yard Waste removal services at your home?
As of October 1, 2012, Allied Waste Services will become the City of
Maplewood’s new residential trash hauler and the City’s yard waste
(leaves/grass clippings) collection contractor.
To sign up for optional Yard Waste service through the new program, simply
call Allied’s Customer Service team and they will handle your yard waste
removal service for October and November of this year. You can also sign up to
automatically begin yard waste service again next spring. Easy!
The total cost is $19.50 for service in October and November 2012 — and only
$79.50 fo r the entire 2013 season (April through November). Allied will supply
a 65 gallon yard waste cart for pick up once a week through this service. This
notice is for yard waste service only.
Please call Allied Waste Services at (651) 455‐8634
to get your Yard Waste service started for October 1st!
2
Packet Page Number 99 of 153
Education Tags
Allied produced and distributes prohibited materials education tags to Maplewood residents as needed.
Maplewood Trash and Yard Waste Education Tags
3
Packet Page Number 100 of 153
Cart Exchanges
During the first three months of service, Allied conducted several cart exchanges to accommodate
resident’s needs in the new organized collection system.
Billing
Allied does the billing under the Agreement. The first trash and yard waste bill was mailed to residents
in October, and covered the months of October/November 2012. Bills will continue to be mailed every
other month and will cover a two month period. Residents have the option of paying by check in the
mail, paying by credit card over the telephone or on line, or setting up automatic withdrawals from
their banking account.
2013 Service Guide
Allied assisted the City of Maplewood in the creation of a 2013 trash and yard waste service guide.
Allied mailed the guide to all residential properties eligible for trash service through the Agreement.
The guide has details on holiday schedule, rates, prohibited materials, yard waste service, etc.
Trash and Yard Waste Service Guide
4
Packet Page Number 101 of 153
Rates
Beginning 2013 Allied was able to reduce its trash hauling rates to Maplewood residents. The reduction
was due to a decrease in the tipping fee.
Cart Size and Service Level 2012 Rate 2013 Rate
20 gallon every other week $6.83 $6.79
20 gallon every week $9.31 $9.23
32 gallon every week $10.63 $10.51
65 gallon every week $11.93 $11.76
95 gallon every week $13.39 $13.17
Trash and Yard Waste Data
The first three months of trash service averaged 674 tons of trash collection monthly, a total of seven
bulky items collected, and a total of 181.7 tons of yard waste material collected. Attachment 1 includes
a summary of the City’s 2012 (three‐month) tonnage, carts, customer complaints/compliments, etc.
5
Packet Page Number 102 of 153
Collection Service Levels Oct Nov Dec Year End
20 Gallon EOW 115 115 115 115
20 Gallon Weekly 439 433 427 427
32 Gallon Weekly 1004 1007 1009 1009
65 Gallon Weekly 3111 3105 3120 3120
95 Gallon Weekly 4215 4161 4131 4131
2/32 Gallon Weekly 222 2
2/65 Gallon Weekly 222 2
2/95 Gallon Weekly 42 50 55 55
3/95 Gallon Weekly 91010 10
4/95 Gallon Weekly 678 8
5/95 Gallon Weekly 111 1
Account Information Oct Nov Dec Year End
Single family accounts 8,856 8,803 8,790 8,790
Townhome/manufactured home accounts 90 90 90 90
Permanent exemptions 178 231 244 244
Walk up services 35 36 44 44
Yard waste accounts 782 756 750 750
Containers in use Oct Nov Dec Year End
20 Gallon EOW 115 115 115 115
20 Gallon Weekly 439 433 427 427
32 Gallon Weekly 1004 1007 1009 1,009
65 Gallon Weekly 3111 3105 3120 3,120
95 Gallon Weekly 4215 4161 4131 4,131
2/32 Gallon Weekly 444 4
2/65 Gallon Weekly 444 4
2/95 Gallon Weekly 84 100 110 110
3/95 Gallon Weekly 27 30 30 30
4/95 Gallon Weekly 24 28 32 32
5/95 Gallon Weekly 555 5
Trash carts in use 9,032 8,992 8,987 8,987
Trash Cart Inventory Oct Nov Dec Year End
20 Gallon 151 169 139 139
32 Gallon 420 492 421 421
65 Gallon 418 344 366 366
95 Gallon 354 425 282 282
Trash Carts to be Purchased Oct Nov Dec Year End
Size 000 0
Trash Cart Parts to be Purchased Oct Nov Dec Year End
000 0
2012 Maplewood Year End Trash Report - Submitted by Allied Waste Services
6
Packet Page Number 103 of 153
Trash Cart Warranty Issues Oct Nov Dec Year End
000 0
Trash Cart Activity Oct Nov Dec Annual Total
Volume switches 428 37 50 515
Replacement 9227 38
Repair 10 5 6 21
Removal 303 65 36 404
Delivery 132 29 24 185
Disposal Information in Tons Oct Nov Dec Annual Total
MSW (trash) collected 710.16 714.14 600.29 2024.59
Yard waste collected 123.95 57.75 0 181.7
Bulk items collected 3.46 2.55 1.79 7.8
Tipping Fee per ton 58.00$ 58.00$ 58.00$ 58.00$
Disposal Site RRT Newport MN
Delinquent Accounts $$ Quantity
Total Acounts Past Due 105,714.32$ 2524
Accounts with 30 day past due 75,215.65$ 2415
Accounts with 61 day past due 902.27$ 48
Accounts with 91 day past due 29,596.40$ 1204
Type of Educational Call/Tag Oct Nov Dec Annual Total
Bulk Items out not scheduled 511 7
Cart Placement 912 12
Increase Service Level 101 2
Using Personal Can 02 2
Using old hauler can 01 1
Oversized Item 11
Prohibitted item in trash 11 2
Yardwaste in plastic bags 28 2 30
Yardwaste in trash cart 43 7
Yardwaste out but not on program 11 2 13
Container Deliver 11
Container Size 22
Request to bag trash 11
Set Out Time 66
Customer Complaints/Compliments Oct Nov Dec Annual Total
# of monthly complaints/compliments 12 6 13 31
Type of Safety and Accidents Oct Nov Dec Annual Total
000 0
Approximate lifts per route per day Mon Tue Wed Thu Fri
512 1050 575 1000 780 800
511 400 100
514 900 725 875 783 1000
7
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Maplewood Service NotesOctober 2012 ‐ January 2013Date NameIssueAction10/3/2012STEVEN J BILOTTABulk Items out not scheduled Tagged10/3/2012BRYAN V DONNELLYBulk Items out not scheduled Tagged10/17/2012STANLEY V BRYCZEKBulk Items out not scheduled Tagged10/25/2012TRAVIS MICHAELSON/JESSICABulk Items out not scheduled Tagged10/31/2012EMMA J MELINBulk Items out not scheduled Tagged10/1/2012RENEE MCDONALDCalled about cart delivery Information10/4/2012KENNETH C SCHABERCart placementInformation10/5/2012RICHARD G FINCHCart placementInformation10/16/2012EUGENE O KUNDECart placementInformation10/17/2012JEFFREY C SOUTHWARDCart placementInformation10/24/2012STEVE BATTISTOCart placementInformation10/24/2012CURRENT RESIDENTCart placementInformation10/25/2012CURRENT RESIDENTCart placementInformation10/27/2012LEO F CALUBAYANCart placementInformation10/27/2012BARBARA A RUSSELLCart placementInformation10/9/2012ANNA F AHRENSContainer SizeInformation10/19/2012LAURIE KILFOY/CARA ANTONELLOContainer SizeInformation10/4/2012JOAN T BERGESONNon compostable bagsTagged10/4/2012SOLANGE D HUYNHNon compostable bagsTagged10/5/2012VALENTINA MGENINon compostable bagsTagged10/5/2012GARY C EDGETTNon compostable bagsTagged10/8/2012ROBERT J FISCHERNon compostable bagsTagged10/8/2012KATHRYN S RUSSELLNon compostable bagsTagged10/8/2012RANDALL J & DIANA RYANNon compostable bagsTagged10/10/2012BETHANY PALLASNon compostable bagsTagged10/10/2012JOHN W LUNDELLNon compostable bagsTagged10/10/2012DAVID A KLEITERNon compostable bagsTagged10/11/2012BETHANY PALLASNon compostable bagsTagged10/11/2012JOHN W LUNDELLNon compostable bagsTagged10/12/2012D E PALKOVICHNon compostable bagsTagged10/12/2012D E PALKOVICHNon compostable bagsTagged10/12/2012KAREN L DIAZNon compostable bagsTagged10/12/2012KAREN L DIAZNon compostable bagsTagged10/16/2012VERONICA A VAILNon compostable bagsTagged10/17/2012JEROME C HOGNESSNon compostable bagsTagged10/18/2012MICHELLE J YENERNon compostable bagsTagged10/19/2012WILLIAM & JULIE MACOSKEYNon compostable bagsTagged10/23/2012JOSEPH M SULLIVANNon compostable bagsTagged10/25/2012SEAN GRIMMNon compostable bagsTagged10/26/2012JENNIFER L HENRYNon compostable bagsTagged10/30/2012TIMOTHY S BARBARISNon compostable bagsTagged10/30/2012MARY L FLORESNon compostable bagsTagged10/30/2012GERALD D DIEBELNon compostable bagsTagged10/31/2012PENNY M PRAYNon compostable bagsTagged10/31/2012DON M LATTIMORENon compostable bagsTagged10/29/2012OAK KNOLL PROPERTIES 4‐PLEXProhibitted Items in trash cart MicrowaveTagged10/25/2012LISA J DIEZProhibitted Items in trash cart TiresTagged10/17/2012ELLIOT GRATERRequest to Walk in customer to bag trash10/27/2012MARTHA & RICHARD DUCLOSService Level Extras out weekly10/10/2012KENNETH R SCHERKENBACHQuestion about the set out time 10/15/2012TIMOTHY P HIMMERQuestion about the set out time 10/24/2012CURRENT RESIDENTQuestion about the set out time 10/24/2012LYNN E CLARKQuestion about the set out time 10/31/2012DOREEN E WILLIAMSQuestion about the set out time 10/31/2012SAMANTHA BOLDTQuestion about the set out time 10/8/2012LOIS SUDUEYardwaste in trash Cart 10/17/2012RODNEY & MARYKAY SKOGEYardwaste in trash Cart 10/18/2012KENNETH C SCHABERYardwaste in trash Cart 10/24/2012SUSAN MCCULLOUGHYardwaste in trash Cart 10/3/2012DUANE C HARDENYardwaste out‐‐‐ but not on the program10/3/2012FRANCES C RONGSTADYardwaste out‐‐‐ but not on the program10/4/2012SUR LA RUEYardwaste out‐‐‐ but not on the program10/4/2012NORTH EAST RESIDENCEYardwaste out‐‐‐ but not on the program10/11/2012LANCE W GROPELYardwaste out‐‐‐ but not on the program10/11/2012GARY J HAIDERYardwaste out‐‐‐ but not on the program10/12/2012JOHN J MONTOURYardwaste out‐‐‐ but not on the program10/15/2012LANCE W GROPELYardwaste out‐‐‐ but not on the program10/15/2012GARY J HAIDERYardwaste out‐‐‐ but not on the program10/19/2012WILLIAM & JULIE MACOSKEYYardwaste out‐‐‐ but not on the program10/31/2012CURRENT RESIDENTYardwaste out‐‐‐ but not on the program10/8/2012 JOSEPH A PLUMBComplaint that trash was missed.Very Upset Supervisor spoke to resident and learned that he had set out at late based on when old hauler had serviced. Was very happy with our response to his converns. 10/9/2012 ROBERT J HOLMBOEupset with bill, believe we are scamming them. The city told him a different price then what we billed. He plans to call City.Tried to explain billing10/10/2012 CHARLES J DIEDERICHBilled $.03 too much, said he is calling the City and hung up. Issued Credit and adjusted our pricing to accodate the City published price which had a tax calculation rounding error. 10/10/2012 JACK E ROSENQUISTCustomer called complaining that we dumped yardwaste with trash. neighbor told her we take the yardwaste with trash. explained that she is doing right and if her neighbor was putting yardwaste in trash he was violating the law, She understood.10/24/2012PETER DAHLINUnsure of what he wanted I left him a message asking him to call in. all his email said was "your website sucks"Called customer back. 10/26/2012 JENNIFER L HENRYupset we could not take yardwaste in black plastic bags. said he was going to call the City and file a complaint. canceled YW. Canceled yardwaste service at customer request. 8Packet Page Number 105 of 153
Maplewood Service NotesOctober 2012 ‐ January 2013Date NameIssueAction10/26/2012MICHELLE I MILLERCustomer was upset that we bill in advance and that we collected his trash at 7:00AM. Explained the billing and collection time. 10/5/2012NORMA R KEENEYWoman called screaming that we need to get cart out of there. Explained that the City must approve excemption. Reffered to the City.10/10/2012 MARK A LOMBARDICustomer informed us he would not pay for service,Told the resident that they would need to contact the city to get an excemption 10/11/2012 SCOTT E SCHREIBERUpset w YW program.Was AW customer&was happy w service.Hates the contract‐would be happier paying more for unlimited.Spoke to customer 10/1/2012CURRENT RESIDENTRenter thought we had knocked over mailbox. Inspected mailbox and explained that we di not hit it, the base had rotted out. 10/3/2012HENRY J BERNALHenry said every time he has called we are very proffesionaland we answer his questions very impressedTHANKS10/29/2012 KELLY FRANCES GIBSONforgot to put trash out &was at work.She was very happy with driver because he walked up to grab the trash!!! GREAT serviceTHANKS11/1/2012 JACOB D KERSCHNERCustomer needs to schedule bulk pick up for carpeting11/13/2012 WILLIAM DONALD TULPInform cusomer that we can no longer dumptrash hauler carts they need to use the Maplewood driver did dump it today 11/14/2012 UN YOUNG KIMTagged because the wood out for pick up was too long for the driver to take 11/7/2012 MICHAEL A SEMONICKHad microwave oven in trash cart 11/1/2012 ERIK K OELKERYardwaste in plastic bags11/7/2012 PETER D FRASCONETrash container full of yardwaste 11/14/2012 MESFUN ABREHAMYardwaste in trash container11/28/2012 MESFUN ABREHAMYardwaste in trash container11/21/2012 COLLEEN E KLENKYardwaste not on program and leaving the wrong bags 11/15/2012 BRENDA L KYLELeft yardwaste not on program. 11/5/2012 JUDY D BAIERCustomer thinks we may have damaged mailbox.Damage not caused by our truck.Spoke to neighbor, said there was street work going on day hit. Greg & Craig helped set new post.Was happy we came out to investigate. 11/14/2012JARROD N BURNSWasn't happy with the yardwaste cart size or cost. Canceled at customer request 11/2/2012 ROBERT J JULICHComplaint to the city about trash blowing around Spoke to driver‐he did not think it was him. Said there were recycle bins that had blown over. Stopped & cleaned up a couple& will pay attention to make sure not losing trash. 11/13/2012 SELWYN REYESCustomer complained that he had been missed frequently. Put note on driver route sheet to check address specially, Trash not out when driver arrived.while calling into dispatch the customer brought the trash out. 11/28/2012SU XIONGsaid he was on vacation for oct & nov said he was on vac with other hauler I explained we need proof he was on vacation he told to shut up he hung up on me 12/26/2012STEVEN LANGDONcalled to have toilet and tiles p/u'dcalled annette and she did call it in /pr12/10/2012JAMES JUNGMANNWalk up customer has not shoveled.called left vm /pr12/27/2012STEVE BATTISTOcall & ask to make sure they place containers at curb.very busy street and it is too dangerous for driver get out every week. called left vm /pr12/4/2012CLAYTON L KRUEGERCall and tell them to bring cart up to curve not by fence12/6/2012JESUS NAVARROif they would like upgrade since they have beenputting out an xtra personal can every week.TRIED CALLING SAID PHONE NUMBER IS WRONG NO EMAIL ADDRESS EITHER /PR12/28/2012JESUS NAVARROlet them know their personal can fell in truck and see if they want to go up to 95 gal they get charged for xtras everyweekcalled wrong number 651.703.4890 /pr11/30/2012JOHN MAURERsaid that this customer still has a bfi contcould not find a phone number for this customer12/19/2012DEE OWENS30 GAL. PERSONAL CANno phone number or email /pr12/12/2012CHAD CARPENTERhouse looks vacantgave to connie /pr12/4/2012 LARRY LANDVERY UPSET YELLING THAT WE WERE RIPPING HIM OFF WITH THE CONTRACT. ALSO UPSET DRIVER TOOK BURRS OUT OF HIS TRASH.wouldn’t let me talk, hung up on me when I tried to explain.12/12/2012 DIRK J OSTERTAGcharged for having garbage stickingout of the top of the garbage can.Never informed of charge when forced to use your service. said we were doing a bait & switch and will make it their mission to not get contract renewed.12/14/2012MARK L AMUNDSONresponded email and called.Was upset how questions were handled when she called c &c departmenttried to explain and told her I would pass this along12/18/2012 LOYD L HANSONCALLED NOT HAPPY WITH INVOICE BECAUSE IT DOESNT SAY DEC & JAN. SHE IS NOT HAPPY THAT MAPLEWOOD IS A CITY CONTRACTExplained our service12/18/2012LOYD L HANSONEmailed that price is double what they used to pay with Tennis and trash all over the place. feels their choice is being taken away and we don’t respect the customer.12/13/2012CHAD CARPENTERWANTS SUPERVISOR TO CALL HIM HIS 651.387 .3231ONLY WANTS 95 GAL AND TALK ABOUT THE CITY HE IS NOT GETTING PUgave to supervisor12/12/2012DIRK J OSTERTAGemailed‐upset about extrasresponded to inform why there is a charge for extras and as a 1 time courtesy we are clearing extras 12/12/2012DIRK J OSTERTAGcus called to yell because he is being charged for having his lid open he went off on me and then hung upfs12/12/2012LISA S SMITHcust is upset said she will never pay a late feewould like us to bill earlier she will contact the citypr 312/11/2012DAVID S LARSONDAVID CALLED WANTED SUPERVISOR EXFRED TO RICH OWENS12/11/2012RICHARD D AUCHTERcust is angry we bill 2 months in advancegave him the city number12/3/2012JESSICA GROSSWANTING TO KNOW WHY HE RCVD A BILL FROM OUR CREDIT DEPT EXPLAINED CITY CONTRACT AND WE RECVDHIS NAME FROM THE CITY SINCE HE IS THE OWNER12/18/2012JAMES C NYGARDsaid that he wants to cancel then said he wanted a witten notice on late fees and how we can charge without notifing i gave him the# 1/14/2013 CURTIS O WILLIAMSAlways has extra.1/17/2013 RENEE MCDONALDCart placement ‐ too close to fixed objects1/15/2013 SHAR WHEBBEChristmas tree has decorations on it1/7/2013 SHAR WHEBBEChristmas tree has decorations on it1/23/2013 ALBERT WEEMSCustomer had extra cart 1/7/2013 JENNIFER RYANFlocked tree is trash can not go with regular Chirstmas trees1/25/2013 MICHAEL J TAUBENeed bulk pick up 1/14/2013 CAROL ANN STREITZNeed bulk pick up 1/17/2013 FREDERICK CROSSELY Not setting out on time 1/9/2013 TERRY L MECHELKENot setting out on time 1/15/2013 LUCILLE WATTNot using cart using plastic bags 1/4/2013 STEVE BATTISTOCart placement, needs to be at curb not up the driveway1/16/2013 TASSIE TAYLORUsing Maroneys container 1/29/2013 JENNIFER M STUKELUsing personal containers1/30/2013 DEE OWENSUsing personal containers that are to heavey to dump1/10/2013 ROBERT L WARD"may the scalawags who made this decision FOR me to do business with you and now force it upon me, rot in the lowest, hottest part fo hell for the gross arogance they showed in doind so"passed his message on to the city1/11/2013 DOROTHY DOUGHTYWe del a dirty cartDelivered Clean Cart 1/25/2013 JOSEPH A PLUMBhas walk up service & witnessed driver pulling bags from the cart instead of bringing cart. Has health issues.Spoke to driver 1/14/2013 EDWIN F WINTERLEcart is not getting dumped all the way,explained to the cust about the lite weight itemspls give it a good shake1/17/2013 ESTHER M LARSEN DID NOT PICK UP LAST WEEK, VERY UPSET CUSTOMER, TRUCK WENT BY &DID NOT DUMP CART, THIS IS A CULDESACCalled Driver 9Packet Page Number 106 of 153
Maplewood Service NotesOctober 2012 ‐ January 2013Date NameIssueAction1/11/2013 GARY L FULLERupset‐we took stuff out of the trash & dumped it & put it back in. called Lenny who informedme that he would send the driver back there1/28/2013 ERWIN H YOUNGScust emailed in stating he is missed often, tried to responde and go over acct no response back closed emailNote to drive r1/16/2013 TRISTIAN C CAHANESdriver left cart in the middle of the driveway &had to move cart before entering driveway‐busy street. forwarded the email to supervisors &Rich1/4/2013 STEVEN J BILOTTAUpset‐has high bill‐i informed is for extra stuff outside cart.Said we cant charge extras said he was going to sue us. Split the difference with customer 1/7/2013 CURRENT RESIDENTsaid he is notpaying for trash i explained he would have to get anexemption from the city gave him the numberInformation1/15/2013 RICHARD D AUCHTERjust rec'd letter today ‐ Complaining about late fee, paying for service in adavance Noted account 1/15/2013 AUDREY J SORENSENcust called to find out why she is receiving bills from tennis still when we are the new hauler. reffered to Tennis1/25/2013 TROY & AUDREY DETMARcust called in because he has not rcvd a trash pu for 2 weeks in a row now. he feels the driver has something against him personally because the can gets thrown in his driveway, he rcvs notes that he will be charged extra for bags. cust stated he has friends that work with tennis and he'd have them come get his trash privately if we cont to miss his trash pu.Supervisor spoke to customer‐routing had changed and we were at stop earlier. Monitoring stop10Packet Page Number 107 of 153
Collection Service LevelsHomes Carts Type of Educational Call/Tag Quantity20 Gallon EOW129 129Bulk items out not scheduled 220 Gallon Weekly411 411Cart Placement 232 Gallon Weekly1006 1006Increase Service Level165 Gallon Weekly3127 3127Using Personal Can 395 Gallon Weekly 4104 4104Using old hauler can 12/32 Gallon Weekly24Christmas tree still had decorations 22/65 Gallon Weekly 24Flocked Tree 12/95 Gallon Weekly 61122Not setting out on time 23/95 Gallon Weekly 1236Using Plastic bags, not cart 14/95 Gallon Weekly832Customer Complaints/Compliments Calls5/95 Gallon Weekly 210# of monthly complaints/compliments13Accounts HomesType of Safety and AccidentsQuantityTrash carts in use8,985None0Single family accounts8,774Trash Cart Inventory QuantityTownhome/manufactured home accounts9020 Gallon 147Permanent exemptions26334 Gallon 462Walk up services 4765 Gallon 389Yard waste accounts75095 Gallon 297Disposal Information Trash Carts to be PurchasedQuantityMSW (trash) collected619.10 Tons Size0Christmas trees Collected 16.3 YardsTrash Cart Parts to be Purchased QuantityBulk items collected 1.230Tipping Fee per ton56.00$ Trash Cart Warranty Issues QuantityDisposal Site RRT Newport MN20 Gallon 034 Gallon 1Delinquent Accounts$$65 Gallon 23Total number of accounts past due 1,33995 Gallon 1727 days past due $965.75Trash Cart ActivityActions59 days past due $42,220.47Volume switches4589 days past due $620.62Replacement /Repair65119 days past due $21,074.30Removal 20Total Past Due Dollars$64,881.14Delivery202013 January Maplewood Monthly Trash Report - Submitted by Allied Waste Services Attachment 2Packet Page Number 108 of 153
Collection Service LevelsHomes CartsType of Educational Call/Tag Quantity20 Gallon EOW132 132Bulk items out not scheduled 120 Gallon Weekly401 401Cart placement 332 Gallon Weekly1011 1011Not setting out on time 465 Gallon Weekly3138 3138Using personal can 195 Gallon Weekly 4076 40762/32 Gallon Weekly242/65 Gallon Weekly 242/95 Gallon Weekly 631263/95 Gallon Weekly 12364/95 Gallon Weekly832Customer Complaints/Compliments Calls5/95 Gallon Weekly 315# of monthly complaints/compliments6Accounts HomesType of Safety and AccidentsQuantityTrash carts in use8,975None0Single family accounts8,758Trash Cart Inventory QuantityTownhome/manufactured home accounts9020 Gallon 132Permanent exemptions26334 Gallon 474Walk up services 5065 Gallon 326Yard waste accounts74895 Gallon 285Disposal Information Trash Carts to be PurchasedQuantityMSW (trash) collected (tons)493.80Size0Yardwaste collected (tons)0Trash Cart Parts to be Purchased QuantityBulk items collected (number)1.48Type of part0Tipping Fee ($ per ton)56.00$ Trash Cart Warranty Issues QuantityTrash Disposal SiteRRT Newport20 Gallon 034 Gallon 0Delinquent Accounts65 Gallon 0Accounts past due (total number) 89595 Gallon 030 days past due ($ amount)$23.52Trash Cart ActivityActions58 days past due ($ amount)$468.54Volume switches3289 days past due ($ amount)$26,896.23Replacement /Repair3120 days past due ($ amount)$580.05Removal 14150 days past due ($ amount)$15,213.70Delivery7Total Past Due ($ amount)$43,182.042013 February Maplewood Monthly Trash Report - Submitted by Allied Waste Services Attachment 3Packet Page Number 109 of 153
The City of Maplewood and
Allied Waste Services
Trash and Yard Waste Services
2013 Work Plan
Attachment 4
Packet Page Number 110 of 153
1
The City of Maplewood and Allied Waste Services
2013 Work Plan
Allied Waste Services is fully committed to serving the City of Maplewood under our Residential Trash
and Yard Waste Services Agreement. One requirement in the Agreement is to outline a work plan
which identifies key priorities for trash and yard waste system improvements. Allied proposes the
following system improvements in 2013.
Fall Clean Up Campaign
Allied will work with City staff on an annual Fall Clean Up Campaign. Currently the City holds two Clean
Up events, one in the spring and one in the fall. These events take a considerable amount of staff time
and City funding to organize and run. The Fall Clean Up Campaign would take place in lieu of a Fall
Clean Up event. Reducing the number of Clean Up events to one, with a second Clean Up Campaign,
will better allow Maplewood to manage its resources while still offering residents options for disposal
of bulky items.
Allied will work with City staff to create promotional materials on the Campaign that will be included in
the fall edition of Maplewood Seasons (September). The promotional materials will educate residents
on reducing, reusing, and recycling; where to donate or request pick up of reusable items; and a City‐
funded voucher program for bulky item pick up. Residents can recoup their vouchers by arranging pick
up of bulky items by Allied during two Saturdays in October.
Organized Collection Survey
Allied will conduct a survey to gauge resident approval or disapproval of Allied’s services and the City’s
organized trash collection system in general. A draft survey will be submitted to the City by August 1,
2013, for review and approval. Notice of the survey will be included in Maplewood residential trash
hauling bills. The notice will direct residents to the on line survey. The on line survey will also be
advertised in the City Newsletter and on the City’s website. Final results of the survey will be submitted
to the City for review.
Routing Improvements
Since the beginning of trash collection service in October 2012, Allied has made modifications to its
routes within the City’s day‐certain schedule to improve efficiencies. In addition, Allied will begin a
review of the City’s day‐certain schedule for recommendations on improvements. Recommendations
could include changing the day‐certain route boundaries or reducing the number of routes from five to
four.
Packet Page Number 111 of 153
2
Website
Allied will place Maplewood trash and yard waste collection information on our website, with a link to
the City’s website. Trash collection information will include prices, billing, holiday schedules, prohibited
materials, and Allied Customer Service telephone number. Yard waste collection information will
include subscription and one‐time pick up information as well as a link to the county compost sites.
Five Year Implementation Schedule
The five year implementation schedule identifies tasks and assignments for carrying out the
requirements of the trash collection agreement. The following schedule includes timelines for future
major activities as outlined in the agreement:
2014: Improvements in routing (including possible changes in the day‐certain schedule and
service areas)
2014: RFID system review and improvements
2014: Organic waste collection pilot project
2015: Creation of pay as you throw program
2016: Implementation of pay as you throw program
2017: Organics collection
Packet Page Number 112 of 153
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer / Public Works Director
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Arkwright-Sunrise Area Street Improvements, City Project 12-09,
Resolution Accepting Feasibility Study, Authorizing Preparation of Plans
and Specifications and Calling for Public Hearing
DATE: March 29, 2013
INTRODUCTION
The feasibility study for the Arkwright-Sunrise Area Street Improvements, City Project 12-09, is
complete and available in the office of the City Engineer. Copies will be distributed to council members
prior to the meeting and will also be available in council chambers. The study includes information on
the proposed improvements, costs, and proposed financing. An executive summary of the feasibility
study is attached to this report. The City Council will consider accepting the feasibility study,
authorizing the preparation of plans and specifications, and ordering a public hearing to be held on May
13, 2013.
BACKGROUND
This project is proposed to help work towards meeting set goals of the council, as identified in the
adopted budget, to attain a minimum pavement condition index rating of 70 out of 100 for 75% of the
135 miles of local streets. Currently 66% of the local streets are rated at 70 or higher, 9% shy of the set
goal. In order to meet this goal the Public Works department plans neighborhood reconstruction
projects according to the five year Capital Improvement Plan (CIP). The city’s street reconstruction
program began in 1999 and many neighborhoods have seen investment through this program. Post
construction surveys have been incorporated into these projects and residents have been very
favorable to the neighborhood investment. The reconstruction program is also the best opportunity to
reduce the volume of stormwater runoff and pollutants before reaching lakes and wetlands. The city is
required to do this as part of the NPDES MS4 Permit requirements mandated through the Minnesota
Pollution Control Agency under the Clean Water Act.
Main Project Area
The proposed main project area can be seen on the attached project location map and is generally
located east of McMenemy Street, north of County Road B, west of Edgerton Street, and south of
Highway 36. These streets have a combined length of approximately 2.2 miles with an average PCI
rating of 35. The average Pavement Condition Index (PCI) method was used to determine the
condition of existing streets. The PCI rating is based on a visual survey of the pavement and results
in a number between 0 and 100, with 0 being the worst possible pavement condition and 100 being a
newly constructed road.
The feasibility report was ordered at the July 23, 2012 City Council meeting. Subsequently a letter and
information packet was mailed to the residents on October 9, 2012. This mailing provided information
on the council’s action and to inform them that preliminary engineering, such as soil borings and a
topographic survey, would begin within the neighborhood. The information packet contained an article
Agenda Item J3
Packet Page Number 113 of 153
discussing the city’s street reconstruction program, an article providing information about Special
Assessments, a rain garden pamphlet, a driveway reconstruction program pamphlet, a questionnaire,
and information about the questionnaire. Response questionnaires mailed back to the city by residents
along with a summary of written comments are attached to this report.
An informational neighborhood meeting was held on January 11, 2013 from 5:30-7:30 P.M. at the
Maplewood Community Center. Invitations were mailed to 153 property owners and approximately 40
residents attended the informational meeting. Staff gave a presentation about the project and what a
standard street reconstruction project entails. The presentation included the public improvement
process, the construction process, existing conditions, proposed improvements, proposed
assessments, and an estimated project timeline. The initial design concept was based on the Living
Streets Policy. The initial design concept called for the narrowing of roads, a sidewalk located on one
side of every street, rain gardens, boulevard trees, and repairs/upgrades to the utility infrastructure (see
attached Original Layout).
After the presentation residents asked questions, expressed concerns, and gave input about the
project. Staff opened up the meeting for a brainstorming session to get ideas from residents about how
a Maplewood street project could resolve some long-standing issues in their neighborhood. Staff made
themselves available to discuss the project one-on-one after the general question and answer period of
the presentation. Based on discussion with the residents most were opposed to the proposed
sidewalks being installed on all the neighborhood streets. Items that residents brought up and felt
needed to be improved included localized drainage issues, street lighting, and there was discussion
about the proposed sidewalk along County Road B. Following the meetings, staff made themselves
available via phone, email, and meetings with the residents to discuss the proposed improvements.
Following the January 11th meeting staff reviewed the comments received at the meeting and evaluated
possible design opportunities to address these concerns. Localized drainage issues are normally
solved by upgrading the storm sewer system, providing an adequate crown to the street, installing
concrete curb and gutters, and constructing rain gardens. Staff reviewed options to address the
concerns for the amount of proposed walk within the neighborhood. Sidewalks were scaled back to
McMenemy St., Arkwright St., and Desoto St. lying south of Lark Avenue in order to provide a
connection to the proposed sidewalk along County Road B. Additionally, a walk was proposed at the
north end of Desoto St. and Burr St. that would connect the two neighborhoods.
A revised design concept was developed (see attached Revised Layout) which reduced the amount of
proposed sidewalk while still adhering to the Living Streets Policy. A questionnaire was sent out to the
153 property owners to solicit feedback from the residents regarding the revised layout. Of the 40
questionnaire responses received the vast majority were opposed to sidewalks being constructed.
Staff received a petition from 8 properties along DeSoto Street in opposition to the sidewalk proposed
along their street as part of the revised layout.
A second informational neighborhood meeting was held on February 21, 2013 from 5:30-7:30 P.M. at
the Maplewood Community Center. Invitations were mailed to 153 property owners and approximately
35 residents attended the informational meeting. Staff gave a presentation about the revised concept
design. The presentation included a recap of the public improvement process, review of the first design
concept, and discussed the revised design concept.
After the presentation residents asked questions, expressed concerns, and gave input about the
project. Staff made themselves available to discuss the project one-on-one after the general question
and answer period of the presentation. The majority of residents attending the meeting were opposed
to sidewalks being constructed within the neighborhood. The primary reason expressed was that the
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neighborhood was not a “through neighborhood” as it is bounded by highways on the north and west
sides. Additionally they felt the streets were safe enough for walking at their current width. Three
residents spoke in favor of the walks due to safety concerns for children in the neighborhood. A few
residents expressed concern regarding the proposed closure of access from Sunrise Drive to Edgerton
Street as well.
Following the February 21st meeting staff reviewed the input from the residents and developed the final
design concept (see attached Final Feasibility Layout). This concept maintains the sidewalk connection
between the two neighborhoods from Desoto St. to Burr St. at the north end of the project. Sidewalk is
also proposed along Arkwright St. from Lark Ave. to County Road B. Staff feels that providing a
minimum of one north/south sidewalk to serve as a main connection and crossing point to the proposed
sidewalk along County Road B is necessary. A letter detailing the final design concept was mailed out
to the residents the week of April 1, 2013. This letter also included information regarding the proposed
assessment rates for this project that are based on the special benefits appraisal report.
Burr Street And Eldridge Avenue
Staff reviewed the feasibility of including pavement rehabilitation improvements for Burr Street and
Eldridge Avenue as part of the proposed project. On January 14, 2013 a neighborhood meeting was
held from 5:30-7:30 P.M. at the Maplewood Community Center. Invitations were mailed to 16 property
owners and 4 residents attended the informational meeting. Staff gave a presentation about the
proposed project. The presentation included the public improvement process, the construction
process, existing conditions, proposed improvements, proposed assessments, and an estimated
project timeline. The proposed improvements include the mill and inlay of the Burr Street and Eldridge
Avenue.
After the presentation residents asked questions, expressed concerns, and gave input about the
project. Staff made themselves available to discuss the project one-on-one after the general question
and answer period of the presentation. Based on discussion with the residents the main questions
where about localized drainage issue and if rain gardens could be included as part of the
improvements.
County Road B And Edgerton Street Sidewalk
Staff also reviewed the feasibility of constructing a sidewalk along County Road B from Mississippi
Street to Edgerton Street and along Edgerton Street from County Road B to the existing sidewalk that
extends over Highway 36. On January 19, 2013 a neighborhood meeting was held from 5:30-7:30 P.M.
at the Maplewood Community Center. Invitations were mailed to 45 property owners and approximately
20 residents attended the informational meeting. Staff gave a presentation about the proposed
sidewalk project. The presentation included the public improvement process, the construction process,
existing conditions, proposed improvements, and an estimated project timeline.
After the presentation residents asked questions, expressed concerns, and gave input about the
project. Staff made themselves available to discuss the project one-on-one after the general question
and answer period of the presentation. Based on discussion with the residents there were questions
about how the sidewalk route was chosen, maintenance, and grading impacts. There were residents
both in favor and opposed to the proposed sidewalk. Staff also met with the City’s Parks Department to
discuss the sidewalk and trail improvements that are proposed to be included as part of the project.
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City Commissions and Boards
Staff brought the project design concept before the Community Design Review Board, the Parks and
Recreation Commission, the Environmental and Natural Resources Commission, and the Planning
Commission. Staff presented the design concept, showed how the design addressed concerns of
residents, answered questions, and solicited feed back from the various commissions. Overall the
commissions were supportive of the proposed design concepts.
DISCUSSION
Main Project Area
The main neighborhood improvement project generally consists of the following streets: Arkwright St.,
Burr St., Clark St., Desoto St., Hendry Pl., Highway Dr., Lark Ave., Laurie Rd., McMenemy St.,
Sunrise Dr. and Viking Dr. These streets are listed in the approved 2013 – 2017 Maplewood Capital
Improvement Plan (CIP) as a proposed project for the 2013 construction season (however it has
since been delayed to 2014 construction as a result of balancing bonding needs amongst other city
projects).
The streets in main neighborhood improvement project area currently do not have concrete curb and
gutter. New concrete curb and gutter would be installed along all of the neighborhood streets. The full
roadway throughout the main project area will need to be removed and replaced as part of the street
reconstruction due to the lack of an adequate existing road cross-section and deteriorating pavement
condition. The majority of the existing neighborhood streets are currently constructed without the
necessary aggregate base to provide a firm base to support the bituminous section of the road. Poor
subgrade soils will need to be removed and replaced with a granular material to allow proper
subsurface drainage in order to prevent frost heaving.
The neighborhood street widths range from 24 to 30 feet wide. The proposed streets are to be
designed to standards recommended in the City’s Living Streets Policy. The proposed streets will
range from 24-feet to 28-feet wide. The streets with proposed sidewalk are designed similar to the
attached Local Street Option 1 diagram (see attachment). These streets will be 24 feet wide with
sidewalk on one side. These sidewalks will be maintained by the residents. The City only plows
sidewalks along state aid collector routes. The majority of the streets are designed to be 28 feet wide,
similar to the Local Street Option 3 diagram (see attachment), and do not include sidewalks. The
existing access to Edgerton Street from Sunrise Drive is proposed to be closed to improve the
intersection safety and reduce the amount of cut-through traffic through the neighborhood.
Saint Paul Regional Water Services (SPRWS) owns and operates the water mains within the
Arkwright Sunrise neighborhood. SPRWS has identified that the majority of the water main in this
area is cast iron pipe installed in the 1960’s and is in need of replacement. SPRWS has agreed to
replace the approximately 9,700 L.F. of cast iron pipe with new 8” ductile iron pipe. Additionally,
1,000 L.F. of new water main will be extended down Burr Street to provide city water to 14 properties
that currently do not have access to the city water system.
Limited storm sewer is present within the project area. An expansion of the existing system is a major
part of the proposed improvements to relieve drainage issues, reduce street ponding problems, and
reduce the amount of storm water runoff in the roadway section. A significant portion of the existing
system was found to be in need of replacement.
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Currently there are no water quality treatment practices in the project area. Proposed treatment
features such as a regional rainwater gardens, boulevard rainwater gardens, and underground
infiltration systems will provide the means to capture and reduce pollutants from reaching downstream
water bodies. Staff will be working with the residents on the location and design of the rainwater
gardens.
The Sanitary Sewer Superintendent has noted that this neighborhood’s sanitary sewer system has a
history of root intrusion, structural deficiencies, and has identified need for spot repairs to the main line,
4,100 L.F. of sewer main lining, and manhole reconstruction. Additionally the city will pay for a free
sewer service cleaning/televising for homeowners who have a history of issues. Any deficiencies found
within the right of way would be paid for by the city during the project.
McMenemy is a border street with Little Canada and costs would be shared and a Joint Powers
Agreement will be drafted and brought forward to council prior to awarding a construction contract. The
city has met with Little Canada staff and they are aware and supportive of the proposed project.
Burr Street And Eldridge Avenue
Burr Street and Eldridge Avenue are in need of pavement rehabilitation. By including the
rehabilitation of these streets as part of the project it will allow for an overall neighborhood
improvement approach to the design and would represent a cost savings over rehabilitating them as
standalone project.
County Road B And Edgerton Street Sidewalk
Staff is proposing the construction of a concrete sidewalk along the south side of County Road B from
Mississippi Street to Edgerton Street and along Edgerton Street from County Road B to the existing
sidewalk crossing Highway 36. In the City of Maplewood’s 2030 Comprehensive Plan County Road
B is identified as an east/west corridor and Edgerton Avenue is identified as a north/south corridor for
trails and sidewalk improvements. The proposed walk along the south side of County Road B will
connect to the existing walk along Mississippi Street and tie into the small tot lot at the intersection of
County Road B and Mississippi Street. This walk will extend east to Edgerton Street and north along
both sides of Edgerton Street to existing walk adjacent to the Trinity Baptist Church and the existing
sidewalk that crosses Highway 36. Ramsey County would pay half the cost.
McKnight Road Sidewalk
Staff is proposing the construction of a concrete sidewalk along the east side of McKnight Road from
320 McKnight Road to the intersection of Londin Lane. Staff has received request from a disabled
resident in the area to make this connection to provide a dedicated pedestrian route to access the
businesses and bus stops in the area. Ramsey County would pay for half of this cost.
Neighborhood Fog Seal
To extend the life of bituminous pavement in neighborhoods that have previously been reconstructed
Staff recommends applying a fog seal to the existing streets. As part of this project staff will review
past projects to determine which will benefit the most for a fog seal. An estimated construction cost
(with no-indirect costs) of $30,000 for a neighborhood fog seal project is included in the cost estimate of
this feasibility report. A fog seal helps seal the pavement surface, provides protection from moisture
intrusion, and helps restores flexibility by rejuvenating the upper layer of the bituminous.
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BUDGET
The following is a breakdown of the estimated projects cost, including 10% for construction
contingencies and 28% for engineering and administration, as identified through the feasibility process:
DESCRIPTION ESTIMATED COST
Main Project Area Full Reconstruction =$4,487,000.00
Burr St & Eldridge Ave Pavement Rehabilitation =$115,000.00
County Rd B & Edgerton St sidewalk =$322,000.00
McKnight Rd. Sidewalk =$30,000.00
Neighborhood Fog Seal $42,000.00
Total Estimated Project Cost =$4,996,000.00
The project budget detailed in the City’s Capital Improvement Plan (CIP) is $4,600,000, and $5,000,000
in the Departments proposed 2014-2018 CIP. The total project cost including all three recommend
additions to the project scope is $4,996,000.
FUNDING SOURCE
FEASIBILITY
ESTIMATE
G.O. IMPROVEMENT BONDS $2,529,000
RAMSEY COUNTY (SIDEWALKS)$176,000
SANITARY SEWER FUND $279,000
I & I GRANT $39,000
ENVIRONMENTAL UTILITY FUND $460,000
SPECIAL BENEFIT ASSESSMENT $697,000
ST. PAUL WATER $480,000
W.A.C. FUND $58,000
CITY OF LITTLE CANADA $243,000
DRIVEWAY REPLACEMENT PROGRAM $35,000
TOTAL FUNDING $4,996,000
The estimated project recovery table above shows the proposed funding for the total estimated project
cost. This includes the costs for the main project area, the pavement rehabilitation of the Burr Street
and Eldridge Avenue, the construction of sidewalk improvements along County Road B, Edgerton
Street and McKnight Road, and the fog seal of the pavement in a neighborhood reconstructed in the
past.
It should be noted that Saint Paul Regional Water Services (SPRWS) will reimburse the City for the
costs associated with the replacement of existing water main. The estimated reimbursement amount,
shown above, is $480,000. The City has received a grant from Metropolitan Council for
Inflow/Infiltration improvements and it is estimated that $39,000 will be applied to this project to help
offset some of the proposed sanitary sewer improvements. Ramsey County will reimburse the City for
50% of the proposed sidewalk improvements. This is currently estimated to be $176,000 as shown in
the estimated project recovery table above.
The Living Streets design has the added advantage that from a budgetary standpoint there will be the
continued cost savings over the life of the road with reduced costs in maintenance, seal-coating/mill
and overlay projects, and when the road surface requires replacement. This is all in addition to the
benefits of slowing traffic, providing a safe route for pedestrians, and enhancing stormwater quality and
the urban forest.
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RECOMMENDATION
It is recommended that the City Council approve the attached Resolution Accepting the Feasibility
Report, Authorizing the Preparation of Plans and Specifications, and Calling for a Public Hearing for
7:00 p.m., Monday, May 13, 2013, for the Arkwright-Sunrise Area Street Improvements, City Project 12-
09.
Attachments:
1. Resolution
2. Executive Summary
3. Questionnaire Results (Enlarged separate copy included with feasibility report)
4. Location Map
5. 2013-2017 CIP Arkwright Sunrise Area Streets
6. Original Layout
7. Revised Layout
8. Final Feasibility Layout
9. Living Streets Design Concept Option 1
10. Living Streets Design Concept Option 3
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RESOLUTION
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolutions of the council adopted July 23, 2012, a report has
been prepared by the City Engineering Division with reference to the improvement of
Arkwright-Sunrise Area Street Improvements, City Project 12-09, and this report was received
by the council on April 8, 2013, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The City Council will consider the Arkwright-Sunrise Area Street Improvements,
City Project 12-09 in accordance with the report and the assessment of abutting property for all
or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an
estimated total cost of the improvement of $4,996,000.
2. The City’s Engineer or his designee is the designated engineer for this
improvement and is hereby directed to prepare final plans and specifications for the making of
said improvement.
3. The finance director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of $4,996,000
shall be established. The proposed financing plan is as follows:
FUNDING SOURCE
FEASIBILITY
ESTIMATE
G.O. IMPROVEMENT BONDS $2,529,000
RAMSEY COUNTY (SIDEWALKS)$176,000
SANITARY SEWER FUND $279,000
I & I GRANT $39,000
ENVIRONMENTAL UTILITY FUND $460,000
SPECIAL BENEFIT ASSESSMENT $697,000
ST. PAUL WATER $480,000
W.A.C. FUND $58,000
CITY OF LITTLE CANADA $243,000
DRIVEWAY REPLACEMENT PROGRAM $35,000
TOTAL FUNDING $4,996,000
FEASIBILITY ESTIMATED PROJECT COST RECOVERY
4. A public hearing shall be held on such proposed improvement on the 13th day of
May, 2013 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and
published notice of such hearing and improvement as required by law.
Approved this 8th day of April, 2013
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v
ARKWRIGHT-SUNRISE AREA IMPROVEMENTS
CITY PROJECT 12-09
EXECUTIVE SUMMARY
ARKWRIGHT STREET, BURR STREET, CLARK STREET, DESOTO STREET, HENDRY PLACE,
HIGHWAY DRIVE, LARK AVENUE, LAURIE ROAD, MCMENEMY STREET, SUNRISE DRIVE,
VIKING DRIVE
Project Summary
This feasibility report has been prepared for the Arkwright-Sunrise Area Improvement Project,
City of Maplewood Project 12-09. The above referenced streets total approximately 2.2 miles in
length. The neighborhood area is generally bounded by Highway 36 to the North, Edgerton
Street to the East, County Road B to the South, and Interstate 35E to the West. The proposed
improvements include the following:
1) The full reconstruction of all streets listed above. Full reconstruction of these streets will
include removal and replacement of the existing aggregate base and bituminous. The
street reconstruction will also include sub grade corrections consisting of replacing the
sub grade fill material with a sand sub base, drain tile, and a geo-textile fabric.
2) Concrete curb and gutter installation for all streets.
3) Street layouts that reflect the City’s “Living Streets” policy. These layouts include
narrower street widths and the addition of sidewalks on select neighborhood streets.
The closure of Sunrise Drive at Edgerton Street is recommended to reduce the amount
of cut-through traffic in the neighborhood.
4) Installation of a new storm sewer system throughout the neighborhood to relieve
drainage issues.
5) Evaluate and implement storm water best management practices as required to meet
Ramsey-Washington Metro Watershed District and City of Maplewood requirements as
well as the City’s non-degradation and MS4 permit obligations.
6) Conduct repairs to the existing sanitary sewer system. The sanitary sewer system for
the project area has a history of root intrusion and structural deficiencies. Review of the
existing sanitary sewer system shows that spot repairs and lining of the main line will be
required.
7) Conduct private sewer service televising, cleaning, and inspection as needed. Evaluate
televising data to determine needs for sanitary sewer service repairs within the street
right-of-way.
8) Conduct watermain replacement and repairs in the area in conjunction with Saint Paul
Regional Water Services’ (SPRWS) capital improvement plan. SPRWS has identified
approximately 7,500 linear feet of watermain replacement and 1,000 linear feet of
watermain extension. SPRWS is currently evaluating other water system repairs,
replacements, and enhancements for items such as gate valves, hydrants, curb stops
and other system components.
9) Sidewalk along the south side of County Road B from Mississippi Street to Edgerton
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vi
Street.
10) Sidewalk along the east side of Edgerton Street, from the proposed County Road B
sidewalk to the existing sidewalk near Trinity Baptist Church.
11) Sidewalk along the east side of Mcknight road, from Londin Lane to the existing
sidewalk 450 feet to the north.
12) Pavement rehabilitation on the Burr Street and Eldridge Avenue culs-de-sac east of
DeSoto Street.
13) The fog seal of past neighborhood improvement project streets.
Project Cost
The estimated costs for the proposed improvements are detailed below. These costs include a
10% construction cost contingency and a 28% allowance for indirect costs.
PROPOSED IMPROVEMENTS TOTAL
AMOUNT
% OF TOTAL
PROJECT
STREET IMPROVEMENTS 3,034,000$ 61%
SIDEWALK IMPROVEMENTS 352,000$ 7%
DRAINAGE IMPROVEMENTS 719,000$ 14%
SANITARY SEWER IMPROVMENTS 318,000$ 6%
WATER SYSTEM IMPROVEMENTS 538,000$ 11%
DRIVEWAY REPLACEMENT PROGRAM 35,000$ 1%
TOTAL ESTIMATE OF PROJECT COSTS $4,996,000 100%
ESTIMATED PROJECT COST SUMMARY
Proposed Financing
The improvements are proposed to be financed through a combination of special assessments to
the benefiting properties, G.O. Improvement Bonds, Ramsey County, the Environmental Utility
Fund, an I&I grant, W.A.C. funds, other City of Maplewood funds, and the St. Paul Water fund.
Additionally, 50 percent of the costs associated with McMenemy Street are proposed to be
funded by the City of Little Canada. The following is a summary of the estimated financing for the
proposed project.
FUNDING SOURCE
TOTAL
AMOUNT
% OF TOTAL
PROJECT
G.O. IMPROVEMENT BONDS $2,529,000 50%
RAMSEY COUNTY (SIDEWALKS)$176,000 3%
SANITARY SEWER FUND $279,000 6%
I & I GRANT $39,000 1%
ENVIRONMENTAL UTILITY FUND $460,000 9%
SPECIAL BENEFIT ASSESSMENT $697,000 14%
ST. PAUL WATER $480,000 10%
W.A.C. FUND $58,000 1%
CITY OF LITTLE CANADA $243,000 5%
DRIVEWAY REPLACEMENT PROGRAM $35,000 1%
TOTAL FUNDING $4,996,000 100%
ESTIMATED PROJECT COST RECOVERY
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Schedule
The following schedule may be implemented, should it be determined to proceed with the
project:
Receive feasibility study 4/8/2013
Order public hearing 4/8/2013
Public hearing 5/13/2013
Approve plans and specs/authorize advertisement for bids 10/14/2013
Bid date 11/6/2013
Assessment hearing 11/11/2013
Accept bids/award contract 11/11/2013
Begin construction 5/1/2014
Assessments certified to Ramsey County 11/1/2014
Complete construction 11/1/2014
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Arkwright Sunrise Area StreetsCity Project 12-09Questionaire ResultsStreetYears Lived @ AddressSanitary Issue Require Regular Cleaning CommentDrainage Issue (basement)WhenCommentStanding Water (yard)CommentDirect FloodingCommentRain GardenDriveway ProgramGeneral CommentsArkwright St 25 n nyy Stays a couple of days; 37' S. nn nThe cost we will incurArkwright St 16 n nyafter big rain storms Not if I keep gutters clean nnyyArkwright St 24 n nHad main drain,shower, and laundry room cleaned on 9/12/12 due to backup nnnnWe just had landscaping done in front of the house and around the mailbox and across the driveway w/ decorative rock and plants (perennials) summer of 2010. Will this be redesigned for us?Arkwright St 20 y ytree roots; want new PVC service n n n y y Please add street lights to my blockArkwright St 39 n nnnnnArkwright St 46 n nyafter big rain stormsnnnyArkwright St 41 n nnnstanding water in street is nuisancenn yDriveway has paver edging. When do we need to remove some landscaping posts at our corner - We want to keep them - Will you help or do we need to do it - Remove and replace later?Arkwright St 14 n yAbout 50' towards the street the clay outgoing sewer line has roots that we cut out every other year. Last cleaned spring of 2012 nnny nThe streets have gotten worse each year and I am happy that you are going to replace them. Also, I reported the finding of major growth of roots that were viewed via video that were out into the city's main system.Arkwright St 7 n nnnnn yBurr St 0.5 n nnyStays a couple of hours; North side of house 5'-10' away; nuisancenyBurr StnnyBurr St4nnnnnBurr St45 n nnnnn nBurr St35 n nnnnn nBurr St1nnnnnnyBurr St6 y yWater back-up in basement floor drain; Once a month; cleans out the drain line up to 50' with a small snake nnnWe currently have a well. Will we get city water? Can we keep the well for watering the lawn?Burr St3 n nyafter big rain storms; in the spring during snow meltynyBurr St 59 yNeighbor's tree roots blocked sewer; had service cleaned in 2009nnnn nI do not want sidewalks.Burr St60 n nnnnn nWater - we are on a wellClark St 47 n nnnnn nWe don't need sidewalks. The streets need speed bumps.Clark St 10 n ny after big rain stormsyStays 12-24 hours in backyard, 50' NW of house; Nuisancenn nClark St41 n nnnnynClark St 22 n n n n n y n Please no sidewalksCounty Road B 50 y yRoots; cleaned every 1-2 years; last cleaned 11/2011; Connection is on Co. Rd. B yafter big rain storms; in the spring during snow melt n yPut longer gutter extensions on, and covers on the window wells y nHow much is the environmental utility fund fee?Desoto St 11 n yRoots; cleaned every 18 - 24 months n n n n nDesoto St 15 n yGound roots, cleaned every 1 - 2 years. Last cleaned 9/30/2010 y after big rain stormsFoundation might be cracked west side yLow spot, 40' from house; water sits for 2 -3 days. Want rain water garden there? n y nDesoto St 35 nBasement floor drain back up due to build up of hair and garbage disposal deposits and tree roots. Cleaned every 5 years. Last cleaned 2009. n n
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Arkwright Sunrise Area StreetsCity Project 12-09Questionaire ResultsStreetYears Lived @ AddressSanitary Issue Require Regular Cleaning CommentDrainage Issue (basement)WhenCommentStanding Water (yard)CommentDirect FloodingCommentRain GardenDriveway ProgramGeneral CommentsDesoto St 7 n nSlow drain - Roto Rooter - 2006 - Problem was at street tree roots. n n n y yDesoto St43 n nnnnDesoto St 6 y yRoots all the way out the main line. Cleans it himself 4 times a year.nnny yDesoto St 16 y yTree roots; cleaned about every year; last done 1.5 years ago; contacted City; problem was encountered at the very end of the line nnnnDesoto St 56 yRoots; cleaned in 2003, 2006,and 2008nnot since the last repair in 2008nnnNo sidewalks pleaseDesoto St 50 y nTree roots; cleaned every 5 to8 years; last done 2 years agonnnn yKeep the cost downDesoto St 18 y yWater comes up basement floor drain; yearly cleaning last completed 6/9/2012 y after big rain stormsyStanding water right next to south side of house for a couple of hoursny yHendry Place 45 n nWe had it cleaned maybe 3 times - roots from tree midway in yard. Last cleaned 3 years agonnnnI look forward to not having water in front of mail box.Hendry Place 0.1 ? ?only lived there 1 month; unknown issues?no basement; crawl space ?nno windowsn nWhen will we know how much this will cost and the additional price of the assessment. I just bought this house and this is a huge surpriseHendry Place 59 y yRoots; cleaned every 3-4 years; last cleaned about a year agoused toafter big rain storms; in the spring during snow meltDrain tile system installed 10/17/12nnWindow wells dug out and river rocked 2 feet down; done 10/17/12n yHendry Place55 n nNo basementnyHendry Place60 + n nnnnnyHendry Place 4 n nyafter big rain storms; in the spring during snow melt; after almost any rain or melting eventWe rarely see standing water except after large amounts of rain or melting in a short period, but we often get moisture/condensation yStays for 1-2 days; 10' East and SW from house ny yCurbs along our street would be fine, but we wouldn't want a sidewalk. However a sidewalk along County B would be nice.Hendry Place 52 n n n n n y yWe do not need sidewalks on our street. The street is one block long and the only traffic we have are the residents of the streetLark Ave 25 n n n n nyyLark Ave 22 n nSlow drain - Roto Rooter - 2002 n n n n y Fix the streets without adding curbsLark Ave 37 n n y after big rain storms nnPreviously I sent a letter about my concerns about sidewalks. I never received a response but my neighbor said they were not planning sidewalks in our community.Lark Ave 19 n n y after big rain stormsWe did until last year when we re-did all landscaping near the house y10 feet away from house, for 2-24 hours, depending on rain amount & ground saturation yBasement egress window filled with water. Then had a landscaper change grade around house y yThere is a storm drain in our front yard/boulevard. Can it be removed?Lark Ave 15 n n y after big rain storms n n y nLook forward to it. Very much needed in our neighborhoodLark Ave 26 n n n y15'-20' from house, for a couple hours after 1" rainfall in flat spot in front yard. Not a problem. yOne time in early 1990's during an 8" rainfall event n nWe walk our larger neighborhood area every day, rain, snow, sleet - just like the mailman; Our observation is that most of the rain gardens we have seen do not collect water and often go unkept. The concept is good, the implementation is not good and unsightly when not kept up.Lark Ave 8 n nyafter big rain stormsnnyyLark Ave 16 n ny after big rain stormsnny nI am concerned about the cost. My house value is down, property taxes are up. This is going to add a lot of money to my property taxes!Laurie RdyAgenda Item J3
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Arkwright Sunrise Area StreetsCity Project 12-09Questionaire ResultsStreetYears Lived @ AddressSanitary Issue Require Regular Cleaning CommentDrainage Issue (basement)WhenCommentStanding Water (yard)CommentDirect FloodingCommentRain GardenDriveway ProgramGeneral CommentsLaurie Rd 10 n yTree roots; cleaned every 3 years; last done 2 years ago yin the spring - during snow meltHad sump pump and drain tile installed yLess than a day; 100 away in middle of back yard; nuisance n nGood communication is essential between work being done and communityLaurie Rd 22 n nobstruction from tree roots in yard (last time was over 5 n n n y yLaurie Rd 20 n yRoots in mainline; cleaned every 3 years yafter big rain storms; in the spring during snow melt n y Replaced windows n nLaurie Rd 54 n n n n n n nLaurie Rd 30 n n n n nynLaurie Rd 56 n n n n n n nWe do not want a sidewalk - we have no heavy traffic, therefore we do not need a sidewalk - nor want itLaurie Rd 1 n ?Unknown - we cleaned it when we moved in 1 year ago y after big rain stormsWe have a significant amount of mold and subsequent damage throughout the basement. The heavy rain on10/25/12 flooded our basement n ? unknown y y Laurie Rd 57 nn n n No on sidewalksMcMenemy St 58 n n yafter big rain storms; in the spring during snow meltA river of water courses through front and back yard - Ends up 2 houses down. Water rushes down driveway making huge gulleys which need to be filled in. Front yards' bank is very loose and is eroding away. Having trouble growing grass on slope.yIn the spring when ground is frozen until ground warms up. 15' - 20' from NE corner of homeyHappened last winter; Tried to regrade the driveway - added soil to foundation, raised cement sidewalks all to drain water away from housen yLoose sandy bank - unstable loose sand washes down into front yard after it rainsMcMenemy St 4 n nnyStays less than a day in ditch in front of McMenemy ny nMcMenemy St 32 n nnyin drainage ditch, 60' in front of house.nn nI'm 75 and don't really relish the idea of a large assessment at this stage of my life!!McMenemy St 35 n n n n n n yMcMenemy St 18 n n y after big rain storms n n n nWe have a ravine (ditch) next to our street. I would like our street even with our yard. I feel that ravine is dangerousto people getting in and out of their cars.Sunrise Dr. 26 y y Roots; cleaned annually yin the spring - during snow melt yStays 12 hours or less. Nuisance n y yHigh concerns about handicapped adults at group home who share our driveway.Sunrise Dr. 51 nynew sewer systemnhard rainnnSunrise Dr. 14 y yThere were mature tree roots in street (below pavement but before main line) sewer line. Replaced cracked & broken line - sleeved remaining line with pvc & installed cleanout y after big rain stormsOr after a winter with lots of snowyStanding water by back door; sits 5 - 8 hours. Nuisance. nmaybe nSunrise Dr. 35 y yRoots; cleaned every 2-3 yearsnnnn ySunrise Dr. 24 y yFirst 10 years sewer had to be cleaned annually; now cleaned about every 2 year. Last cleaned 7/2011 y after big rain stormsySpring snow melt stands in far back yard for 2-3 days; 50' NW of house; has rotted shed flooryOnly when downspouts are not properly attached y ySunrise Dr. 19 n nnnnn nViking Dr 13 y yRoots; cleaned annually; last done spring of 2012y after big rain stormsOften during continuous rain for a few daysnny yViking Dr 16 n ny after big rain stormsnWater stands in road for 2-3 daysnn yWhen will we be informed about more meetings that we were originally told would occur. It stated we would be able to have input - and it may not even take place.Viking DrVacant lot; no sewer/wateryAgenda Item J3
Attachment 3
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Agenda Item J3
Attachment 4
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PROJECT NUMBER:PW11.090
DESCRIPTION:Neighborhood area street reconstruction
JUSTIFICATION:
The Arkwright and Sunrise area streets are very badly deteriorated and existing drainage conditions are
poor. The streets in this area are in bad condition and in need of major reconstruction. Replacement will
include upgrades to the area drainage system in coordination with the improvements to the area streets.
This area is a key neighborhood in need of improvement according to the Street Superintendent. Streets in
this project area include: McMenemy St, Highway Dr, Lark Ave, Arkwright St, Clark St, Burr St, Hendry Pl,
Desoto St, and Sunrise.
2.2 miles of streets, Average PCI: 33
PROJECT STARTING DATE:August 2012
PROJECT COMPLETION DATE:October 2013
PROJECT COSTS
PROJECT COSTS AND FUNDING SOURCES BY YEARS:
Preliminaries:$200,000
Land Acquisition:$0
Construction:$4,400,000
Equipment and Other:$0
Project Costs:$4,600,000
TOTAL COST:$4,600,000
CITY OF MAPLEWOOD
CAPITAL IMPROVEMENT PLAN
2013 - 2017
PROJECT CATEGORY:Public Works
NEIGHBORHOOD:02 - Parkside
PROJECT TITLE:Arkwright/Sunrise Area Streets
Funding Source Prior Years 2013 2014 2015 2016 2017 Funding Total
Bonds-G.O. Improvement 200,000 1,620,000 0 0 0 0 1,820,000
Bonds-Special Assessment 0 1,615,000 0 0 0 0 1,615,000
Environmental Utility Fund 0 460,000 0 0 0 0 460,000
Sanitary Sewer Fund 0 329,000 0 0 0 0 329,000
St. Paul W.A.C. Fund 0 238,000 0 0 0 0 238,000
St. Paul Water 0 138,000 0 0 0 0 138,000
45
Agenda Item J3
Attachment 5
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SUM MER CT
BELMONT LN EHENDRY PL NH IGHWAY DR
L A R P E NT EU R A V E E
ELDRIDGE AVE E
BURR ST NKIN G S TON AVE EEDGEMONT STEDGEMONT STV IKING DR E
RIPLEY AVE ESLOAN ST NMCMENEMY ST NBRADLEY ST NBELLWOOD AVE E
PAYNE AVE NMOUNT VERNON AVE E
LAURIE RD E
BRADLEY ST NALLEN PL NSKILLMAN AVE E
ARCADE ST NSEARLE ST NBELLWOOD AVE E
JESSIE ST NBURKE CT
BURKE AVE E
DESOTO STVIKING DR
ELDRIDGE AVE E
PRICE AVECLARK ST NLARK AVE E
ADOLPHUS ST NPAYNE AVE NBELLWOOD AVE E LEE ST NPAYNE AVE NMISSISSIPPI ST NSLOAN ST NBELMONT LN E
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EDGERTON ST NLAR P E N T EU R AVE E
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Agenda Item J3
Attachment 5
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Agenda Item J3 Attachment 6Packet Page Number 130 of 153
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Agenda Item J3 Attachment 8Packet Page Number 132 of 153
Local Street KƉƟŽŶϭ
Note: 24’ roadway width may be considered in appropriate context
BOULEVARDBOULEVARD
60’ TYPICAL RIGHT-OF-WAY
26’ ROADWAY WIDTH2.5’
8’8’
5’10.5’WALK
Concrete Curb
and Gutter
Boulevard Trees
Bituminous Roadway
Right-of-Way
Rainwater Garden
Sidewalk
Right-of-Way
Rainwater Gardens
Agenda Item J3
Attachment 9
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Local Street KƉƟŽŶϯ
Note: Sidewalk required if street abuts or is in vacinity of a school or park
28’ - 30’ ROADWAY WIDTH
60’ TYPICAL RIGHT-OF-WAY
8’8’
7’7’
BOULEVARD BOULEVARD
Concrete Curb
and Gutter
Boulevard Trees
Bituminous Roadway
Right-of-Way
Rainwater Garden
Right-of-Way
Rainwater Gardens
Agenda Item J3
Attachment 10
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Agenda Item J4
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Karen Guilfoile, Citizen Services Director
SUBJECT: Consideration of Community Comment Policy to Replace Listening
Forum
DATE: April 3, 2013
INTRODUCTION/BACKGROUND
At the March 25th City Council meeting, the Council directed staff to place an item on the agenda
for discussion of a new policy/approach to replace the Listening Forum procedure that is
currently being used prior to the start of the regular Council meetings. This issue was also a
topic of discussion at the March 6th Council – Staff Retreat.
The Listening Forum procedure is a part of the Council’s “Rules and Procedures for City Council
and Council Meetings” which are normally adopted at the Council’s first meeting of each year,
but can be amended at any time by a majority vote of the City Council. The following reference
is currently part of the Council’s “Rules and Procedures…”:
In 2012, the City Council moved to implement a “Listening Forum” to be conducted
before regular city council meetings on the second and fourth Mondays of the month.
The Forum will begin at 6:30 pm and will be an opportunity for citizens to address the city
council. This amended the previous city council agenda removing Visitor Presentations
from the agenda. The Listening Forum will be recorded but not broadcast.
OPTIONS
The City Council has discussed various options over the years, as follows:
1. Continue with the Listening Forum procedure.
2. Return to Visitor Presentation at either the beginning or the end of the regular agenda.
3. Adopt a revised procedure, such as a Community Comment Policy, suggested by staff.
DISCUSSION
This is a difficult situation for the City staff to provide recommendations, as it is a method for the
City Council to receive input from citizens. It is obvious that some members of the Council feel
that the Listening Forum is being abused by some individuals. The judgment on the
effectiveness of the Listening Forum procedure is entirely a City Council decision. However, if
options are desired from the Council, the staff has some suggestions.
First, it is our recommendation that if this item is to be on the regular agenda, that the item be
placed at the end of the regular work items of the Council, for example after Award of Bids. We
recall the story that is repeated by the developer of the Costco facility, when that item was on the
agenda for consideration and final approvals by the City Council. A number of the Costco
representatives were in attendance and had flown into town specifically to attend our Council
Packet Page Number 135 of 153
meeting. The Visitor Presentation that evening was at the beginning of the meeting and was
contentious. According to the local developer of the Costco site, the Costco representatives
were skeptical of remaining and considered withdrawing their proposal based partially upon the
contentious nature of the exchanges, as well as the extensive delay before their item was
considered.
Thus, for whichever item is considered by the Council for returning an item to the regular
agenda, we recommend that the item be placed at the end of regular business of the Council.
A third consideration is attached as a staff suggestion that was provided to the City Council at
the March 6th retreat. This procedure has been titled Community Comment Policy. The Policy is
explained and would require anyone wishing to speak to register with the City Clerk and certain
topics would be restricted as listed in the policy. Violations are also addressed and time is set.
OTHER CONSIDERATIONS / PROCEDURE FOR CHANGE
Should the Council determine that they wish to change their procedures, a motion to change the
“Rules and Procedures for City Council and Council Meetings” would be appropriate. The action
would be to revise the “Rules and Procedures for City Council and Council Meetings” and the
Order of Business and to place _____________ [whichever approach the Council determines is
best] into the Order of Business.
The Council may wish to also consider starting times for Council Manager Workshop if the
Listening Forum is eliminated. Options include beginning start times at 5:30 pm, or eliminating
the First Monday of the Month regularly scheduled Work Sessions from the regular meeting
schedule. It is noted that a large volume of Work Session items have not been forthcoming, so
staff has been cancelling those first Monday Work Sessions routinely.
Recommended Action
Consider and discuss the Listening Forum and options for revising Council procedures for
receiving Citizen comments.
Attachment
1. Community Comment Policy
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Agenda Item J4
Attachment 1
MAPLEWOOD CITY COUNCIL
COMMUNITY COMMENT POLICY
The City Council values the input of Maplewood residents. Community Comment occurs after
all scheduled agenda items are completed and is an opportunity for residents and non-residents
to address the Council about an item that is not part of the regular agenda.
During "Community Comment," the City Council will invite residents to share new issues or
concerns that haven’t been considered in the past 30 days by the Council or which aren’t slated
for future consideration. Individuals must limit their comments to three minutes. The Mayor
may limit the number of speakers on the same issue in the interest of time and topic.
Individuals should not expect the Mayor, Council or staff to respond to their comments at the
meeting. Instead the Council might refer the matter to staff for consideration at a future
meeting.
Topics should relate to City business and must follow the following rules and parameters:
• Presenters must address all comments to the Mayor / Chair of the meeting.
• Presenters must register prior to the start of Community Comment on the agenda with
the City Clerk and identify the topic of the item that they wish to present to the Council.
• All comments should be limited to 2 – 3 minutes maximum. The City Clerk will notify the
Mayor when 2 minutes of a community comment presentation have elapsed and when 3
minutes have elapsed.
• No comments deemed to be political in nature or endorsing a specific candidate shall be
allowed.
• All comments must be about City business and should not reference specific Council
members. Comments should be directed to the actions of the Council.
• Please be aware that the City of Maplewood is a Plan B form of government and all
employees report to the City Manager, not to the City Council. Thus, comments about
employees will not be allowed and should be directed to the City Manager at times other
than Community Comment.
• Violations of these rules, as determined by the Mayor, shall result in a Visitor being
denied the privilege to address the Council as follows:
o First violation in a calendar shall result in denial to address the Council at one
subsequent meeting.
o Second violation shall result in denial to address the Council at two subsequent
meetings.
o Third violation shall result in denial to address the Council at three subsequest
meetings.
o Etc.
NAME ________________________________________________________________
TOPIC _________________________________________________________________
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Public Works Director / City Engineer
SUBJECT: Adoption of Resolution Supporting Street Improvement District Legislation
DATE: April 3, 2013
INTRODUCTION
The City Council will consider adopting a resolution that supports the creation of street improvement
districts as a potential financing tool for municipal street maintenance, construction, reconstruction, and
facility upgrades.
BACKGROUND / DISCUSSION
There is currently proposed legislation, HF 745 and SF 607, which would allow cities to create street
improvement districts.
In addition to the League of Minnesota Cities (LMC) other supporters include:
Association of Metropolitan Municipalities
Coalition of Greater Minnesota Cities
Minnesota Association of Small Cities
North Metro Mayors
Minnesota Transportation Alliance
City Engineers Association of Minnesota
Minnesota Chapter of the American Public Works Association
Maplewood faces budget challenges and recently had to make the difficult decision of delaying its
neighborhood reconstruction project by one year, in addition to delaying or canceling other roadway
improvement projects in the past. This financing option would provide the city with more flexibility to
fund such projects in a steady and reliable manner.
Maintenance and reconstruction projects are necessary to help keep property values stable; and, cities
lack viable options for building new transportation infrastructure to attract and retain the investments by
businesses that keep Minnesota’s economy strong.
It is important to note that:
This is enabling legislation. No city would be required to create a municipal street improvement
district.
The street improvement district authority legislation is modeled after Minn. Stat. 435.44, which
allows cities to establish sidewalk improvement districts.
This authority would provide a funding mechanism that is fair. It establishes a clear relationship
between who pays fees and where projects occur, but stops short of the benefit test that
sometimes makes special assessments vulnerable to legal challenges and very costly to cities.
It also does not prohibit cities from collecting fees from tax exempt properties within a district.
Fees paid under a street improvement district would be deductible just as property taxes are.
Agenda Item J5
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This tool allows cities to perform maintenance and reconstruction on schedule. Timely
maintenance is essential to preserving streets and thereby protecting taxpayer investments.
This tool would allow property owners to fund expensive projects by paying relatively small fees
over time. The tool could be used to mitigate or eliminate the need for special assessments.
A public hearing would be required to be held for each proposed street improvement district and terms
would range from 5 years to 20 years according to the proposed legislation.
Over the past few years Maplewood has spent tens of thousands of dollars per neighborhood street
reconstruction project on special assessment court appeals, appraisal fees, expert witness testimony,
in addition to countless hours of staff time. The street improvement district legislation requires an
equitable relation to improvements and the district however it does not rise to the level of a special
benefit test. This legislation would allow better use of our limited resources on what truly needs to be
fixed or replaced (streets for example), instead of redirecting our limited funding and resources away
from real construction and maintenance improvements.
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution supporting legislation authorizing
the establishment of municipal street improvement districts.
Attachments:
1) Resolution
Agenda Item J5
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RESOLUTION SUPPORTING LEGISLATION AUTHORIZING THE ESTABLISHMENT OF
MUNICIPAL STREET IMPROVEMENT DISTRICTS
WHEREAS, Minnesota contains over 135,000 miles of roadway, and over 19,000 miles—or 14 percent--
are owned and maintained by Minnesota’s 853 cities; and
WHEREAS, 84 percent of municipal streets are ineligible for dedicated Highway User Tax Distribution
Fund dollars; and
WHEREAS, the more than 700 Minnesota cities with populations below 5,000 are ineligible for dedicated
Highway User Tax Distribution Fund dollars; and
WHEREAS, city streets are a separate but integral piece of the network of roads supporting movement of
people and goods; and
WHEREAS, existing funding mechanisms, such as Municipal State Aid (MSA), property taxes and
special assessments, have limited applications, leaving cities under-equipped to address growing needs;
and
WHEREAS, maintenance costs increase as road systems age, and no city--large or small—is spending
enough on roadway capital improvements to maintain a 50-year lifecycle; and
WHEREAS, for every one dollar spent on maintenance, a road authority saves seven dollars in repairs;
and
WHEREAS, the Council of the City of Maplewood finds it is difficult to develop adequate funding
systems to support the City's needed street improvement and maintenance programs while complying
with existing State statutes; and
WHEREAS, cities need flexible policies and greater resources in order to meet growing demands for
municipal street improvements and maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
MAPLEWOOD supports enabling legislation that would authorize cities to establish street
improvement districts to fund municipal street maintenance, construction and reconstruction.
ADOPTED by the Maplewood City Council this 8th day of April in 2013.
Agenda Item J5
Attachment 1
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Agenda Item K1
Attachment
1. Police Department Phase 1A Bidder List
2. Weber, Inc. Bid Form & Bid Bond
3. SEH Letter of Contractor Recommendation
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: IT Director, Mychal Fowlds
SUBJECT: Consider Receiving Quotes and Awarding Construction Contract – Police
Department Expansion Phase 1A
DATE: April 1, 2013
Introduction
The City Council approved Police Department Expansion Project Phase 1A at the February 25, 2013 City
Council meeting to be funded by the Police Department Expansion Fund. Phase 1A involves the build out
of offices at 1902 County Road B East to accommodate the move of the Parks & Recreation Department to
the building from City Hall.
Background
Staff has been working with Larry Koch and Gayle Mack from SEH on the layout details and finalized plans
for the project areas. Once the plans were finalized SEH proceeded with project details and going out to
bid as approved by council for this project, following city policy and procedures. The 10 bids received were
opened and recorded on March 20, 2013 at 3:00 P.M. in the Council Chambers. The base bids ranged
from $165,000 to $211,800. SEH reviewed the qualifications of the low bidder, Weber, Inc., and found
them to be satisfactory for the project and have provided a letter of recommendation.
Budget Impact
From the Police Department Expansion Fund, $165,000 will be allocated with the award of this bid.
Recommendation
Staff is recommending that the City Council award the low bid of $165,000 for Police Department
Expansion Phase 1A to Weber, Inc.
Action Required
Submit to City Council for review and approval.
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Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196
SEH is an equal opportunity employer | www.sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax
BIDS RECEIVED
Police Department Expansion Project Phase #1A SEH No. MAPLE 121636
Maplewood, Minnesota Client No.: PDEPP1A
Project Manager: Gayle Mack, Assoc. AIA
Bid Date: 3:00 p.m., Wednesday, March 20, 2013 Page 1
Bidder Addendum Acknowledged 5% Bid
Bond Bid Amount #1 #2 #3
A & L Construction, Inc.
Maple Grove, MN X X X X $211,800
Derau Construction
Burnsville, MN X X X X $179,900
G.A. Construction, Inc.
St. Paul, MN X X X X $197,800
J.S. Cates Construction, Inc.
Hamel, MN X X X X $186,000
McFarland Construction Company
Eden Prairie, MN X X X X $197,300
Meisinger Construction Company
South St. Paul, MN X X X X $191,000
Parkos Construction Company Inc.
West St. Paul, MN X X X X $188,500
Schreiber Mullaney Construction
St. Paul, MN X X X X $201,425
Stone Construction
Blaine, MN X X X X $189,790
Weber, Inc.
North St. Paul, MN X X X X $165,000
k:\ko\m\maple\121636\bidding documents\rebid-ph 1a\bids received-final.docx
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Short Elliott Hendrickson Inc., 3535 Vadnais Center Drive, St. Paul, MN 55110-5196
SEH is an equal opportunity employer | www.sehinc.com | 651.490.2000 | 800.325.2055 | 888.908.8166 fax
MEMORANDUM
TO: Mychal Fowlds, IT Director
Larry Farr, Director of Facilities
City of Maplewood
FROM: Gayle Mack, Assoc. AIA
SEH Inc - Architecture
DATE: April 2, 2013
RE: Reference Review for Weber Companies
SEH No. MAPLE 121636 14.00
Gentlemen,
I am writing to provide an overview of the comments from the references contacted for Weber
Companies. Weber is the apparent low bidder for the Police Expansion Phase 1A Project. This is the
project which creates offices in the existing east Storage Room of the Public Works Building.
Five references were provided and contacted. The references were each for a project type similar to this
scope and size. The comments are summarized individually as follows:
Municipal/Government Project References
1. Engineering Staff person, City of South St. Paul, MN:
“I have worked with Steve Weber on a $250,000 stand alone toilet room/storage building at
Veteran’s Field. The project went real well; including he follow-up and timing. He had to hurry
to complete the job.”
2. Project Manager, State of Minnesota:
“Weber Construction was the contractor for the First Floor Lobby Improvements at Centennial
Hall. He (Weber Construction) had turnover in his office…..we had three project managers
during the duration of the project….for such a small project it was difficult and we had extra
clean-up every morning. He was hard to get a hold of. It was a fire protection project.”
Commercial Project References
3. Facility Manager, BLN Office Park:
“They do great work for us. We have them construct tenant build-outs. They communicate well.
They ask questions when necessary….”
4. Facility Manager, Hoigaard Village:
“I have worked with Steve Weber for twenty years. He stands behind his work. I would
recommend him.”
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Reference Review for Weber Companies
April 2, 2013
Page 2
5. Manager, Willowstone Office Park:
“Yes …Weber Construction has done all our work….They built the building, the expansion and
all of the office spaces.”
Attachment
c: Larry Koch, AIA
s:\ko\m\maple\121636\0-121636 park&rec\6-const-contracts\m-reference_040113_weber.docx
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Agenda L1
AGENDA REORT
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Director Citizen Services
SUBJECT: Consideration to Cancel May 6, 2013 Council Manager
Workshop
DATE: April 3, 2013
SUMMARY
Currently, staff does not have any time sensitive matters that would call for the need
of a Council Manager Workshop on Monday, May 6th. Because of this, staff
recommends canceling the May 6, 2013 Council Manager Workshop.
RECOMMENDATION
Staff recommends the cancellation of the Council Manager Workshop on May 6, 2013.
Upon approval, staff will properly post the cancellation to notify the public.
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Agenda L2
AGENDA REORT
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Director Citizen Services
SUBJECT: Consideration to Cancel May 27, 2013 City Council
Meeting
DATE: April 3, 2013
SUMMARY
The second regularly scheduled city council meeting for the month of May falls on
May 27, 2013, which is Memorial Day an observed legal holiday and city hall is
closed.
Section 1 of the Rules of Procedure for City Council and City Council Meetings
states:
A. Regular
The City Council shall hold regular meetings on the second and fourth
Mondays of each month at 7:00 p.m., provided that when the day fixed for
any regular meeting falls on a day designated by law as a legal holiday,
such meeting shall be held at the same hour on the next succeeding
Tuesday, not a holiday, unless authorized by the City Council.
City Manager Antonen and Assistant City Manager Ahl have determined that there
are not time sensitive matters that would call for the need for the May 27th meeting to
be rescheduled and is recommending canceling the second meeting of the month of
May.
RECOMMENDATION
Staff recommends the cancellation of the May 27, 2013 city council meeting due to
Memorial Day and that the meeting not be rescheduled. Upon approval, staff will
properly post the cancellation to notify the public.
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Agenda Item M1
AGENDA REPORT
TO: City Council
FROM: Charles Ahl, Assistant City Manager
Charles Bethel, HR Attorney
SUBJECT: Annual Performance Evaluation of City Manager James Antonen
a) Declaration of Intent to Close Meeting (Minn. Stat. 13D.05)
DATE: April 3, 2013
INTRODUCTION/BACKGROUND
City Manager Antonen is scheduled to have his annual performance evaluation conducted by
the City Council. It is Mr. Antonen’s request, and allowed by Statute, that this evaluation and
discussion with the City Council regarding his employment and performance to be conducted in
a closed session.
HR Attorney Chuck Bethel will be in attendance at the start of this agenda item to advise the
Council regarding the procedures for closing the meeting [which should be done by Council vote]
and to answer any questions.
Recommended Action
Conduct performance evaluation of City Manager James Antonen.
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