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2013 02-25 City Council Meeting Packet
The Listening Forum begins at 6:30 p.m. before the second and fourth regularly scheduled City Council meetings and replaces Visitor Presentations on the City Council Agenda. AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, February 25, 2013 City Hall, Council Chambers Meeting No. 04-13 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country C. ROLL CALL Mayor’s Address on Protocol: “Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. Before addressing the council, sign in with the City Clerk. At the podium please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. The Mayor will then direct staff, as appropriate, to answer questions or respond to comments.” D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Approval of February 4, 2013 City Council Workshop Meeting Minutes 2. Approval of February 11, 2013 City Council Workshop Meeting Minutes 3. Approval of February 11, 2013 City Council Meeting Minutes F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Approval of a Temporary Gambling Permit Resolution for The Church of St. Pascal Baylon 3. Approval of Conditional Use Permit Review, CarMax, Mogren Retail Addition 4. Approval of Cost Share Agreement with Metropolitan Council for Inflow/Infiltration Improvements 5. Approval of Resolution Approving Plans and Specifications and Authorizing Advertisement for Bid, Bid Package 4, East Metro Public Safety Training Center, City Project 09-09 6. Approval of Revised Resolution for the Pride of Maplewood Program 7. Consider Authorization to Enter Into Document Scanning Contract with Mid-America Business Systems 8. 2012 Planning Commission Annual Report H. PUBLIC HEARINGS NNoonnee I. UNFINISHED BUSINESS 1. Hills and Dales Area Street Improvements, City Project 09-15, Resolution Adopting Revised Assessment Roll 2. Approval of Contract Extension Through 2014 for City Attorney and City Prosecution Services with H. Alan Kantrud J. NEW BUSINESS 1. Approval of a Comprehensive Plan Amendment From P (Park) to LDR (Low Density Residential) for Privately-Owned Property in the Gladstone Neighborhood 2. Approve Authorization for Improvements at 1902 E. County Road B – Police Department Expansion Phase 1 – Parks & Recreation Department Portion K. AWARD OF BI DS None L. ADMINISTRATIVE PRESENTATIONS None M. COUNCIL PRESENTATIONS 1. Council Member Cardinal – Request to Place Discussion of Annexation of Property to N. St. Paul on Future Agenda N. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language Item E1 February 4, 2013 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, February 4, 2013 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:07 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Absent Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present – left at 6:30 p.m. C. APPROVAL OF AGENDA Councilmember Koppen moved to approve the agenda as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. D. UNFINISHED BUSINESS None E. NEW BUSINESS 1. Commission & Board Interviews a. Human Rights Commission b. Parks & Recreation Commission c. Community Design Review Board d. Planning Commission The following individuals were interviewed for commissions as listed: Rita Brenner withdrew her application and therefore was not interviewed. Terri Mallet, Parks & Recreation Commission Ron Cockriel, Parks & Recreation Commission Leo Burger, Community Design Review Board Bill Kempe, Planning Commission /or Community Design Review Board John Donofrio, Planning Commission Yaya Diatta, Human Rights Commission /or Planning Commission 2. Cable Commission Discussion This item was not discussed because Councilmember Cave was absent and Councilmember Koppen had to leave at 6:30 p.m. F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 7:00 p.m. Packet Page Number 1 of 140 Item E2 February 11, 2013 City Council Workshop Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 P.M. Monday, February 11, 2013 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:04 p.m. by Mayor Rossbach. B. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present C. APPROVAL OF AGENDA Councilmember Cave moved to approve the agenda as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. D. UNFINISHED BUSINESS 1. Discussion on Fire Station Strategic Plan and New Fire Station (No Report) Chief Lukin introduced city staff that participated in the strategic plan process and gave the staff report. Dr. Peter Tanghe, Medical Director for Maplewood from St. John’s HealthEast addressed the council and gave additional input. Brain Nicholson, Maplewood resident from the southern part of the City addressed the council to encourage the council to keep moving the processing along. Other city staff that participated in the process gave additional comments and answered questions of the council. E. NEW BUSINESS None F. ADJOURNMENT Mayor Rossbach adjourned the meeting at 6:15 p.m. Packet Page Number 2 of 140 February 11, 2013 City Council Meeting Minutes 1 Item E3 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, February 11, 2013 Council Chambers, City Hall Meeting No. 03-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Rossbach. Mayor Rossbach recognized Kyle Droeger for serving our Country. Kyle is in the Navy serving as a Petty Officer Second Class in War Airfare. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: M1 Fish Creek M2 Application for Parks M3 MCC Membership Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of the January 28, 2013 City Council Workshop Minutes Councilmember Cave moved to approve the January 28, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen Abstain – Councilmember Juenemann The motion passed. Packet Page Number 3 of 140 February 11, 2013 City Council Meeting Minutes 2 2. Approval of the January 28, 2013 City Council Meeting Minutes Councilmember Cardinal moved to approve the January 28, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS 1. Commission & Board Appointments a. Human Rights Commission b. Parks & Recreation Commission c. Planning Commission d. Community Design Review Board Councilmember Cardinal moved to approve the Resolution to appoint candidates to the commissions indicated. RESOLUTION 13-2-858 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby appoints the following individuals, who have interviewed with the Maplewood City Council, to serve on the following commissions: Human Rights Commission - Yaya Diatta, term expires May 1, 2015 Parks & Recreation Commission - Terri Mallet, term expires April 30, 2014 - Ron Cockriel, term expires April 30, 2016 Planning Commission - John Donofrio, term expires December 31, 2014 - Bill Kempe, term expires December 31, 2013 Community Design Review Board - Leo Burger, term expires April 30, 2016 - Bill Kempe, term expires April 30, 2015 Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council Members Cardinal, Juenemann and Koppen Abstain – Councilmember Cave The motion passed. G. CONSENT AGENDA Councilmember Juenemann asked that agenda items G8, G12 and G13 be highlighted and she also had a comment/question for agenda item G9. Councilmember Cardinal had a question for agenda items G6 and G9. Packet Page Number 4 of 140 February 11, 2013 City Council Meeting Minutes 3 Councilmember Juenemann moved to approve agenda items G1-G14. Seconded by Councilmember Koppen Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 385,561.52 Checks # 89069 thru # 89110 dated 01/18/13 thru 01/29/13 $ 412,019.06 Disbursements via debits to checking account dated 01/22/13 thru 01/25/13 $ 324,640.63 Checks # 89111 thru # 89147 dated 02/05/13 $ 6,348,960.56 Disbursements via debits to checking account dated 01/28/13 thru 02/01/13 $ 7,471,181.77 Total Accounts Payable PAYROLL $ 547,562.75 Payroll Checks and Direct Deposits dated 02/01/13 $ 763.00 Payroll Deduction check # 9989114 thru # 9989115 dated 02/01/13 $ 548,325.75 Total Payroll $ 8,019,507.52 GRAND TOTAL Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of 2012 Budget Adjustment and Transfer for Taste of Maplewood Councilmember Juenemann moved to authorize the transfer of $14,685.77 for the Taste of Maplewood Fund and direct the Finance Manager to make the appropriate budget adjustment of ($4,815). Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 5 of 140 February 11, 2013 City Council Meeting Minutes 4 3. Approval of 2012 Budget Carryovers Councilmember Juenemann moved to approve the carry over requests and authorize the Finance Manager to reduce the 2013 budget as needed for any carry over amount that is not used for its specific purpose during the year. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Approval of Transfers from Tax Increment Funds for 2012 Councilmember Juenemann moved to authorize the appropriate 2012 budget adjustments and 2012 transfers totaling $364,040.00 from the Tax Increment Funds to the Debt Service Funds. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of a Temporary Gambling Permit Resolution and Waive Permit Fees for Carver Elementary School Councilmember Juenemann moved to approve the Resolution for a temporary gambling permit for Carver Elementary School located at 2680 Upper Afton Road and waive the fees for a temporary food sales permit of $55.00. RESOLUTION 13-2-855 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for Carver Elementary School, 2680 Upper Afton Road, Maplewood. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Koppen Ayes – All The motion passed. 6. Approval of a Temporary Gambling Permit Resolution for MN Deer Hunters Association, Capitol Sportsmen Chapter. Councilmember Juenemann moved to approve the lawful gambling Resolution for the MN Deer Hunters Association, Capitol Sportsmen Chapter for their event at Downtown Lav 52 Restaurant located at 3030 Southlawn Drive. RESOLUTION 13-2-856 Packet Page Number 6 of 140 February 11, 2013 City Council Meeting Minutes 5 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the MN Deer Hunters Association, Capitol Sportsmen Chapter. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Koppen Ayes – All The motion passed. 7. Approval of Renewal Fee Increase and Ordinance Amendment for Residential Alarm License Councilmember Juenemann moved to approve the Resolution setting the residential alarm license renewal fee, the revision to City Code Sec 4.36 to reflect the change, and to waive the second reading. ORDINANCE 929 Chapter 4 – Alarms and Alarm Systems Sec. 4-36. - Required for alarm business, alarm system, proprietor alarm or audible alarm. (a) A license shall be required for each alarm business in the city. (b) No person shall engage in, conduct, or carry on an alarm business in the city without first applying for and receiving a license in accordance with this article. (c) No person shall install an alarm system or use, possess, or subscribe to an operative alarm system, proprietor alarm, or contract alarm on any building or premises in the city without first applying for and receiving a permit in accordance with this article. Fees for permits will be as established by the city council and shall be set from time to time. A schedule of such fees is on file and available in the city offices. RESOLUTION 13-2-857 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the renewal fee for a residential alarm system license be $10.00. FURTHERMORE, that the Maplewood City Council approve the ordinance amendment to Section 4-36 to eliminate the exception of “private dwellings” from incurring a renewal fee. Seconded by Councilmember Koppen Ayes – All The motion passed. Packet Page Number 7 of 140 February 11, 2013 City Council Meeting Minutes 6 8. Heritage Preservation Commission 2012 Annual Report Councilmember Juenemann moved to approve the 2012 Heritage Preservation Commission annual report. Seconded by Councilmember Koppen Ayes – All The motion passed. 9. Approval of Payment for Fire Station Roof Replacement Councilmember Juenemann moved to approve the expenditure of $27,686.50 for the complete re-roofing of the roof at Fire Station #2. Seconded by Councilmember Koppen Ayes – All The motion passed. 10. Approval of Resolution for Restatement of Maintenance Agreement Between MnDOT and City Councilmember Juenemann moved to approve the Resolution for Restatement of Maintenance Agreement Between MnDot and the City of Maplewood. RESOLUTION 13-2-859 IT IS RESOLVED that the City of Maplewood enter into MnDOT Agreement No. 02472 with the State of Minnesota, Department of Transportation for the following purposes: To clarify the maintenance responsibilities of the former BNSF Railroad Bridge number 62822 over T.H. 694 between White Bear Ave. and T.H. 61 between the State of Minnesota, Department of Transportation and the City. IT IS FURTHER RESOLVED that the Mayor and the City Manager are authorized to execute the Agreement and any amendments to the Agreement. Seconded by Councilmember Koppen Ayes – All The motion passed. 11. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, East Metro Public Safety Training Center Phase I Bid Package 1 Improvements, City Project 09-09 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, for the East Metro Public Safety Training Center Phase 1 Bid Package 1 Improvements, City Project 09-09, RESOLUTION 13-2-860 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09-09, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 1 Packet Page Number 8 of 140 February 11, 2013 City Council Meeting Minutes 7 Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09-09, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $153,942.00. The revised contract amount is $567,887.50. Adopted by the Maplewood City Council on this 11th day of February 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. 12. 2012 Parks and Recreation Commission Report and 2013 Goals Councilmember Juenemann moved to review and adopt the attached Parks and Recreation Commission 2012 Annual Report and 2014 Goals. Seconded by Councilmember Koppen Ayes – All The motion passed. 13. Resolution Accepting Donation of Fur Trade Items to Maplewood Nature Center Councilmember Juenemann moved to approve the Resolution accepting the donation of fur trade items valued at $213.00 to the Maplewood Nature Center. RESOLUTION 13-2-861 ACCEPTANCE OF DONATION WHEREAS the City of Maplewood and the Parks and Recreation Department has received a donation of fur trade items valued at $213 for the Maplewood Nature Center; NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood, Parks and Recreation Department to accept this donation. Seconded by Councilmember Koppen Ayes – All The motion passed. 14. Resolution Approving the Minnesota General Records Retention Schedule for Cities and Adopting the Records Retention Preservation and Destruction Policies and Procedures Manual Councilmember Juenemann moved to approve the Resolution Adopting the Minnesota General Records Retention Schedule for Cities and Adopt the Records Retention, Preservation and Destruction Policies and Procedures Manual. Packet Page Number 9 of 140 February 11, 2013 City Council Meeting Minutes 8 RESOLUTION 13-2-862 ADOPTING THE MINNESOTA GENERAL RECORDS RETENTION SCHEDULE FOR CITIES CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA WHEREAS, to comply with the Records Management Statute MS 138.17, it is necessary to adopt a plan for managing governmental records including the proper retention and disposal of municipal records; and WHEREAS, the Records Management Statute MS 138.17 establishes the Records Disposition Panel and requires all government entities to follow an orderly process in disposing of government information; and WHEREAS, the State of Minnesota has approved for use by all Minnesota Cities the “Minnesota General Records Retention Schedule for Cities” which authorizes cities adopting said schedule an orderly method of disposing of municipal records; and WHEREAS, the “Minnesota General Records Retention Schedule for Cities” is regularly updated. NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Maplewood, Minnesota adopts the Minnesota General Records Retention schedule and directs the City Clerk to notify the Minnesota Historical Society/State Archives Department. BE IT FURTHER RESOLVED, that following state approval, City Departments are directed to provide for retention and destruction of records as set forth in said schedule and its subsequent revisions. Seconded by Councilmember Koppen Ayes – All The motion passed. H. PUBLIC HEARING 1. Hills and Dales Area Street Improvements, Project 09-15 a. Re-Assessment Hearing, 7:00pm b. Resolution Adopting Assessment Roll Assistant City Engineer Love gave the staff report and answered questions of the council. Mayor Rossbach opened the public hearing. The following people spoke: 1. Diana Longrie, Attorney for residents 2. Bob Serreyn, 1695 Howard Street 3. Rebecca Gurrola, 2210 Duluth Street 4. Raymond Decker, 2002 Duluth Street 5. Individual representing Jay Gruett,1237 Lealand Road 6. Peggy Thomason 1246 County Road B East Mayor Rossbach closed the public hearing. Councilmember Cardinal moved to approve the Resolution for the Adoption of the Assessment Roll for 2002 Duluth Street, 2132 Atlantic Street, 2117 Atlantic Street, 1232 Shryer Avenue, Packet Page Number 10 of 140 February 11, 2013 City Council Meeting Minutes 9 2017 Duluth St, 1246 E. County Road B, 1237 Lealand Road, 2210 Duluth Street, 1685 Howard Street, 1866 Furness Street, and 1695 Howard Street for the Hills and Dales Area Street Improvements, City Project 09-15. RESOLUTION 13-2-863 ADOPTING ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on January 14, 2013, calling for a Public Hearing for purposes of Reassessment, the assessment roll for the Hills and Dales Area Street Improvements, City Project 09-15, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the following property owners have filed objections to their assessment according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: a. Parcel 162922140017 – Raymond R. Decker; 2002 Duluth Street. It is currently proposed that the property be assessed for $6,800. Mr. Decker is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. b. Parcel 162922110075 – Joseph and Kerry Brabbit ; 2132 Atlantic Street. It is currently proposed that the property be assessed for $6,800. Mr. and Mrs. Brabbit are that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. c. Parcel 162922110099 – Esther D. Olson ; 2117 Atlantic Street. It is currently proposed that the property be assessed for $6,800. Ms. Olson is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. d. Parcel 162922140012 – Arthur Moore and Megan Nelson ; 1232 Shryer Avenue. It is currently proposed that the property be assessed for $6,800. Mr. Moore and Ms. Nelson are requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. e. Parcel 162922140045 – Kenneth G. and Therese A. Dufner ; 2017 Duluth Street. It is currently proposed that the property be assessed for $6,800. Mr. and Mrs. Dufner are requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. f. Parcel 092922440069 – Peggy J. Hartzell; 1246 County Road B East. It is currently proposed that the property be assessed for $5,200. Ms. Hartzell is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. g. Parcel 092922440076 – Jay R. Gruett; 1237 Leland Road. It is currently proposed that the property be assessed for $4,000. Mr. Gruett is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. h. Parcel 092922440086 – Rebecca Gurrola; 2210 Duluth Street. It is currently proposed that the property be assessed for $5,200. Ms. Gurrola is requesting that the assessment be cancelled due to the assessment amount Packet Page Number 11 of 140 February 11, 2013 City Council Meeting Minutes 10 being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. i. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street. It is currently proposed that the property be assessed for $6,300. Phoenix Residence, Inc. is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. j. Parcel 142922410048 – Phoenix Residence, Inc.; 1866 Furness Street. It is currently proposed that the property be assessed for $6,800. Phoenix Residence, Inc. is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. k. Parcel 142922440048 – Bob A. M. Serreyn and Dominic J. Chiappetta ; 1695 Howard Street. It is currently proposed that the property be assessed for $6,300. Mr. Serreyn and Mr. Chiappetta are requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. That the City Engineer and City Clerk are hereby instructed to review the objections received and report to the City Council at the regular meeting on February 25, 2013 as to their recommendations for adjustments. 2. The assessment roll for the Hills and Dales Area Street Improvements as amended, without those property owner’s assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2014 and shall bear interest at the rate of 5.0 percent per annum. To the first installment shall be added interest on the entire assessment from February 11, 2013 until December 31, 2014. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the reassessment to the county auditor, pay the whole of the reassessment on such property, with interest accrued to the date of payment, to the City of Maplewood, except that no interest shall be charged if the entire reassessment is paid within 30 days from the adoption of the reassessment. Owner may at any time thereafter, pay to the Ramsey County the entire amount of the reassessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. 5. The City Engineer and City Clerk shall forthwith after November 15, 2013 but no later than November16, 2013 transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Packet Page Number 12 of 140 February 11, 2013 City Council Meeting Minutes 11 Adopted by the City Council this 11th day of February 2013. Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council Members Cardinal, Juenemann and Koppen Nays – Councilmember Cave The motion passed. I. UNFINISHED BUSINESS 1. Second Reading of the Wetland Ordinance Amendment Environmental Planner Finwall gave the staff report and answered questions of the council. Councilmember Cave moved to approve the second reading of the Wetland Ordinance Amendment. ORDINANCE NO. 928 AN ORDINANCE AMENDING THE ENVIRONMENTAL PROTECTION AND CRITICAL AREA ARTICLE OF THE CITY CODE The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: This amendment revises portions of Chapter 18, Article V (Environmental Protection and Critical Area) dealing with wetlands. Additions are shown underlined and deletions are shown as stricken. .Section 1. Findings. a. Wetlands serve a variety of beneficial functions. Wetlands help maintain water quality by filtering suspended solids and pollutants. They reduce flooding and erosion, provide open space for human interaction, and are an integral part of the city’s environment. Depending upon their type, size, and location within a watershed, they represent important physical, educational, ecological, aesthetic, recreational, and economic assets of the city. Properly managed wetlands are needed to support the city’s efforts to reduce flooding and to protect the public health, safety, and general welfare. b. Wetlands and buffers provide habitat for aquatic, semi-aquatic, and terrestrial wildlife, including rare, threatened, or endangered species. They provide breeding, nesting and feeding grounds for many forms of plant and animal life. Many species of wildlife require both wetlands and their associated upland buffers for survival. Protecting wetlands and buffers is essential for preserving the diversity of plant and animal species in the city. c. Streams are also significant elements of the city’s hydrologic system. Streams flow into wetlands and lakes, provide food and habitat for wildlife, provide open space, and are an integral part of the city’s environment. Like wetlands, streams are an important physical, educational, ecological, aesthetic, recreational, and economic asset. d. Various existing state and federal laws restrict activities and development within wetlands and streams. The city finds that development adjacent to and surrounding wetlands may also degrade and pollute wetlands or accelerate the aging or elimination of wetlands and that development next to streams may degrade, pollute, or damage streams and, in turn, degrade other surface waters downstream. Regulating Packet Page Number 13 of 140 February 11, 2013 City Council Meeting Minutes 12 development and land use around wetlands and streams is therefore in the public interest. e. As defined and used herein, buffers are land areas adjacent to wetlands and streams that are deemed important for maintaining the health and valuable functions of such wetlands and streams. Restricting development of and land use in buffers recognizes that the surrounding upland impacts the quality and functions of wetlands and streams and, therefore, is in the public interest. f. Buffers planted with native or naturalized vegetation serve the following functions: (1) Stabilize soil and prevent erosion. (2) Preserve and enhance the quality of surface water by reducing the input of suspended solids, nutrients, and harmful chemical substances that may adversely impact public health or aquatic habitat. (3) Filter suspended solids, nutrients, pollutants, and harmful substances so that they do not enter the wetland or stream. (4) Moderate water level fluctuations during storms. (5) Protect beneficial plant life and provide habitat for wildlife. (6) Provide shade to reduce the temperature of both stormwater runoff and the wetland, thereby helping to maintain the conditions for healthy aquatic life. (7) Reduce the adverse impacts of human activities on wetlands and streams and thereby preserve them in a natural state. g. In addition to regulating development and land use around wetlands, this ordinance is intended to educate the public (including appraisers, owners, potential buyers, and developers) about the importance of wetlands and streams and the functions of buffers and to encourage property owners who live adjacent to and/or near wetlands and streams to be responsible stewards by managing and enhancing the quality of buffers as hereinafter described. Section 2. Definitions. The following words, terms, and phrases when used in this ordinance shall have the meanings ascribed to them in this section, except where the context of the word, terms, and phrases clearly indicates a different meaning. Administrator means the director of the community development department or other person or persons charged with the administration and enforcement of this ordinance. Alteration means human action that adversely affects the vegetation, hydrology, wildlife or wildlife habitat in a wetland, stream or buffer, including grading, filling, dumping, dredging, draining, paving, construction, application of gravel, discharging pollutants (including herbicides and pesticides), and compacting or disturbing soil through vehicle or equipment use. Alteration also includes the mass removal or mass planting of vegetation by means of cutting, pruning, topping, clearing, relocating, or applying herbicides or any hazardous or toxic substance designed to kill plant life. Alteration does not include the following activities in a buffer: a. Walking, passive recreation, fishing, or other similar low-impact activities. Packet Page Number 14 of 140 February 11, 2013 City Council Meeting Minutes 13 b. The maintenance of pre-existing, nonconforming lawn area. c. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. d. The removal of noxious weeds by non-chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction of toxic chemicals into wetlands and streams. e. The removal of non-native shrubs, such as buckthorn, if: 1. there is little chance of erosion; and 2. site is flat or generally has slopes less than 6 percent grade; and 3. cut and treat method of removal is used on shrubs more than one-half (½) inches in diameter (not pulling). f. Selective management of vegetation as follows: 1. Selective pruning of trees or shrubs in order to enhance their health. 2. Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. 3. Selective removal of non-native trees. 4. Selective removal of non-native weeds. 5. Selective seeding or planting of vegetation that is native to Minnesota. g. Installation of temporary fencing without footings. h. Projects within the buffer that are the subject of a wetland buffer management worksheet approved by the administrator. Best management practices (BMP’s) mean measures taken to minimize negative effects of stormwater runoff on the environment including, but not limited to, installation of rain gardens, infiltration basins, infiltration trenches, retention basins, filters, sediment traps, swales, reduction of impervious surfaces, planting of deep-rooted native plants, landscape and pavement maintenance. Boathouse means a structure designed and used solely for the storage of boats or boating equipment. Buffers are land areas adjacent to wetlands and streams in which development and land use are restricted as set forth herein and in which the growth of native and naturalized plants and trees are to be preserved and encouraged in accordance with this ordinance. Clearing means the cutting or removal of vegetation. Enhancement means an action that increases the functions and values of a wetland, stream, or buffer. Erosion means the movement of soil or rock fragments, or the wearing away of the land surface by water, wind, ice, and gravity. Packet Page Number 15 of 140 February 11, 2013 City Council Meeting Minutes 14 Incidental wetland means a wetland which did not naturally occur, but was incidentally created by humans. Infiltration basin means a pond or basin that captures stormwater and allows it to soak into the ground. An infiltration basin will typically drain within forty-eight (48) hours of a storm event. Lake means an area of open, relatively deep water that is large enough to produce a wave- swept shore. Lake shall also be defined as a “public water” as delineated and listed in the city’s shoreland ordinance (Article IX). Large-scale project means a vegetation maintenance, control, removal, mitigation or restoration project that will affect more than fifty percent (50%) of a buffer located on a piece of property. Lawn area means that area within a buffer with maintained landscape, including areas of mowed turf grass, gardens, play areas, work areas, patios, play structures, and nonpermanent structures. Lawn area does not include: (1) areas within a buffer consisting of native or naturalized vegetation; and (2) the land area that is outside of a buffer. Minnesota Routine Assessment Method (MnRAM) is a scientific methodology to assess the quality of wetlands. Mitigation means an action that reduces, rectifies, eliminates, or compensates for the alteration of a buffer or wetland. Mitigation plan means a plan submitted by an applicant and approved by the city that shows strategies for reducing, rectifying, eliminating, or compensating for the alteration of a buffer or wetland. Native area means an area where native vegetation exists. Native vegetation means tree, shrub, grass, or other plant species that are indigenous to the Twin Cities metropolitan area and that could have been expected to naturally occur on the site. Native vegetation does not include noxious weeds. Naturalized area means an area where naturalized vegetation exists and does not include a lawn area. Naturalized vegetation means tree, shrub, grass, or other plant species that exists on a site naturally without having been planted or maintained as a lawn area. It may be a native or non- native species. Nonconforming lawn area means that area within a buffer with maintained landscape (lawn area) as of the date of adoption of this ordinance. Once a nonconforming lawn area is converted to native or naturalized buffer, it loses its legal nonconforming status and may not thereafter be treated as a nonconforming lawn area. Noxious weed means plants listed as prohibited noxious weeds in the Minnesota Noxious Weed Law. (See also weed.) Ordinary high water mark (OHWM) means a mark delineating the highest water level maintained for enough time to leave evidence upon the landscape. The ordinary high water mark is commonly that point where the natural vegetation changes from predominantly aquatic to predominantly terrestrial. Packet Page Number 16 of 140 February 11, 2013 City Council Meeting Minutes 15 Public waters means water basins assigned a shoreline management classification by the Minnesota Department of Natural Resources commissioner under Minnesota Statutes, sections 103F.201 to 103F.221, except wetlands less than 80 acres in size that are classified as natural environment lakes. Rain garden means an infiltration basin that is planted as a garden that allows water to infiltrate within forty-eight (48) hours of a storm event. Restoration means restoring a wetland, stream, or buffer in whole or in part to a condition that is similar to that before development of the surrounding area. Selective means vegetation management done in a naturalized or native buffer, where a minimal amount of vegetation is altered, with the goal of improving ecological quality of the buffer and/or its ability to filter stormwater runoff. Semipublic means land that is maintained by a private organization or citizen for use by a larger group of people to include employees, neighbors, or the general public. Setback means the minimum horizontal distance between a structure and the nearest edge of the wetland, stream, or buffer. Slope means the inclination of the natural surface of the land from the horizontal; commonly described as a ratio of the length to the height. Stormwater pond means a pond that has been created to capture stormwater runoff. Stormwater is often piped into stormwater ponds but may also enter through sheet runoff. Stormwater pond edge means the normal high water level for a stormwater pond. Straight-edge setback is a measurement to determine the allowable setback of an addition to an existing house, garage, deck or driveway which is located closer to or within the required buffer. Straight-edge setback additions are measured by using the existing edge of the house, garage, deck, or driveway located nearest to the edge of a buffer, wetland, or stream and extending that line in a parallel direction. No portion of the addition can encroach closer to the edge of a buffer, wetland, or stream than the existing structure. Stream means those areas where surface waters produce a defined channel or bed. A defined channel or bed is land that clearly contains the constant passage of water under normal summer conditions. Structure means anything constructed or erected that requires location on the ground or attached to something having location on the ground. Sustainable design means a development design which minimizes impacts on the landscape. Temporary erosion control means methods of keeping soil stable during construction or grading. Temporary erosion control measures include, but are not limited to, silt fencing, erosion control blankets, bale slope barriers, or other best management erosion control methods approved by the city. Variance means a deviation from the standards of this ordinance that is not specifically allowed. Vegetation means any plant life growing at, below, or above the soil surface. Packet Page Number 17 of 140 February 11, 2013 City Council Meeting Minutes 16 Water-oriented accessory structure means a small, aboveground building or other improvement that the owner needs to locate closer to public waters than the normal structure setback. Such a setback would be because of the relationship of its use to a surface water feature. Examples of such structures and facilities include boathouses, gazebos, screen houses, fish houses, pump houses or freestanding decks. The definition of water-oriented accessory structures or facilities shall not include stairways, fences, docks or retaining walls. Weed means a plant which causes damage in some way to native vegetation or ecosystems. (See also noxious weed.) Wetlands means those areas of the city inundated or saturated by groundwater or surface water at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, bogs, and similar areas as defined. Where a person has removed or mostly changed the vegetation, one shall determine a wetland by the presence or evidence of hydric or organic soil and other documentation of the previous existence of wetland vegetation such as aerial photographs. This definition does not include lakes or stormwater ponds as herein defined. Wetlands adjacent to lakes means those areas of land or vegetation that have been classified as wetlands by an applicable Watershed District in accordance with the Minnesota Routine Assessment Method (MnRAM) system but which are attached to or part of the edge of a lake as defined herein. Wetland classes are defined as follows: a. Manage A wetlands are based on the “Preserve” wetland classification as defined in MnRAM. These wetlands are exceptional and the highest-functioning wetlands in Maplewood. b. Manage B wetlands are based on the “Manage 1” wetland classifications as defined in MnRAM. These wetlands are high-quality wetlands. c. Manage C wetlands are based on the “Manage 2” wetland classifications as defined in MnRAM. These wetlands provide moderate quality. d. Stormwater Pond – These are ponds created for stormwater treatment. A stormwater pond shall not include wetlands created to mitigate the loss of other wetlands. Wetland functions mean the natural processes performed by wetlands. These include providing wildlife food and habitat, maintaining the availability of water, purifying water, acting as a recharge and discharge area for groundwater aquifers, moderating the flow of surface water and stormwater, and performing other functions including but not limited to those set out in U.S. Army Corps of Engineers regulations. Wetland buffer management worksheet is a printed form available through the community development department which is required to be completed by a property owner who wishes to undertake certain activities in a wetland or stream buffer. The activities proposed by the property owner on the worksheet must be approved by the administrator prior to any work in the buffer. Wetland or stream edge means the line delineating the outer edge of a wetland or stream. The wetland edge shall be established using the Federal Manual for Identifying and Delineating Jurisdictional Wetlands dated January 10, 1989, and jointly published by the U.S. Environmental Packet Page Number 18 of 140 February 11, 2013 City Council Meeting Minutes 17 Protection Agency, the U.S. Fish and Wildlife Service, the U.S. Army Corps of Engineers and the U.S. Soil Conservation Service, or succeeding publication that is adopted by the Federal Government. The applicable watershed district must verify this line. Section 3. Applicability and Effective Date. a. Applicability. 1. This ordinance shall take effect after the city publishes it in the official newspaper. 2. Except as specified elsewhere in this ordinance, this ordinance shall apply to all real property which is located in a wetland, stream, or buffer or any person or use that would alter a wetland, stream, or buffer after adoption of this ordinance (December 14, 2009) and revisions of this ordinance (February 11, 2013). 3. The city adopts the wetland classification map dated December 14, 2009, which is based on wetland classifications from the MnRAM studies and assigned by the applicable watershed district. Other wetland classification regulations are as follows: a. Any wetland not currently assigned a classification based on MnRAM studies as of the date of the adoption of this ordinance (December 14, 2009) shall carry over the city’s April 24, 1995, wetland classifications and shall be assigned the following management classes: 1) Class 1 wetlands are defined as Manage A wetlands. 2) Class 2 wetlands are defined as Manage A wetlands. 3) Class 3 wetlands are defined as Manage B wetlands. 4) Class 4 wetlands are defined as Manage C wetlands. 5) Class 5 wetlands are defined as stormwater ponds. b. Appeals to the wetland classifications are within the jurisdiction of the applicable watershed district and shall be filed and heard pursuant to the administrative review process of that district. In the event that an appeal is granted, the city will recognize the results of that appeal for purposes of the classification of wetlands within the city. 4. The city council will adopt changes to the wetland map which are approved by watershed districts. 5. When any provision of any ordinance conflicts with this ordinance, the provision that provides more protection for buffers, wetlands, or streams shall apply unless specifically provided otherwise in this ordinance. This also applies to the applicable watershed district regulations. b. Exemptions. This section does not apply to the following property located in the city limits of Maplewood: Packet Page Number 19 of 140 February 11, 2013 City Council Meeting Minutes 18 1. Property which is located within a buffer, but is separated from the wetland or stream by an existing road. 2. Buildings and structures not in conformity with the regulations prescribed in this ordinance as of its effective date shall be regarded as nonconforming and may continue. 3. Lawn areas not in conformity with regulations prescribed in this ordinance as of its effective date shall be regarded as nonconforming and may continue. A nonconforming lawn area will lose its legal nonconforming status if it is converted to native or naturalized buffer and may not thereafter be treated as a lawn area. Section 4. Buffer Widths and Requirements. a. Minimum buffers. The following are the minimum required buffer widths and structure setbacks: Buffer Wetland Classes Manage A Stormwater & Streams Manage B Manage C Pond Minimum Buffer Width 100 ft. 75 ft. 50 ft. 10 ft. Structure Setback from Edge of Buffer 0 0 0 10 ft. b. Buffer measurement. Buffers shall be measured from the wetland or stream edge. c. Buffers containing slopes. For new development or construction on slopes greater than eighteen percent (18%) that are within a buffer, the buffer width shall be increased to ten (10) feet beyond the apex of the slope. Extension of the buffer for steep slopes shall apply to all wetland classes. d. Buffers for wetlands adjacent to lakes. In light of the fact that lakes perform different functions than wetlands and streams and are used for different recreational purposes, wetlands adjacent to lakes and their designated buffers shall have alternative buffers as follows: Buffer Wetland Classes (for Wetlands Adjacent to Lakes) Manage A Manage B Manage C Minimum Buffer Width 75 ft. 50 ft. 50 ft. e. Average Buffers: Recognizing that there are instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. 1. The average buffer standards set forth below may be applied based on an assessment of the following: Packet Page Number 20 of 140 February 11, 2013 City Council Meeting Minutes 19 a) Undue hardship would arise from not allowing the average buffer, or would otherwise not be in the public interest. b) Size of parcel. c) Configuration of existing roads and utilities. d) Percentage of parcel covered by wetland. e) Configuration of wetlands on the parcel. f) Averaging will not cause degradation of the wetland or stream. g) Averaging will ensure the protection or enhancement of portions of the buffer which are found to be the most ecologically beneficial to the wetland or stream. 2. The following are the average buffer widths for freestanding wetlands: Buffer Wetland Classes (for Freestanding Wetlands) Manage A & Streams Manage B Manage C Minimum Buffer Width 75 ft. 50 ft. 50 ft. Average Buffer Width 100 ft. 75 ft. N/A 3. The following are the average buffer widths for wetlands adjacent lakes: Buffer Wetland Classes (for Wetlands Adjacent to Lakes) Manage A Manage B Manage C Minimum Buffer Width 50 ft. 50 ft. 50 ft. Average Buffer Width 75 ft. N/A. N/A 4. Average buffer measurement. Average buffer measurement shall be determined by averaging the buffer along the wetland edge situated on the subject property, not the entire wetland. 5. A mitigation plan is required for construction of development projects which meet the requirements described in Section 5.d. (Mitigation). 6. The appropriateness of using average buffers will be evaluated as part of the review of the contractor’s or owner’s development application. The average buffer used must be within the spirit and intent of this ordinance and must meet one or more of the requirements described in Section 7 (Best Management Practices). 7. The administrator must approve the average buffer. Packet Page Number 21 of 140 February 11, 2013 City Council Meeting Minutes 20 8. If an average buffer is denied by the administrator, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the administrator’s written denial of the average buffer. The administrator shall send appeals of average buffers to the environmental and natural resources commission for review. 9. If an average buffer is denied by the environmental and natural resources commission, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the commission’s denial of the average buffer. The administrator shall send these appeals to the city council for final review. Section 5. Development and Construction. a. Unless an exemption applies, the following development and construction activities are not allowed in wetlands, streams, or buffers: 1. Alterations, including the filling of wetlands. 2. The construction of structures. 3. Projects which convert native or naturalized areas to lawn area. 4. The construction of stormwater drainage facilities, sedimentation ponds, infiltration basins, and rain gardens within a buffer. 5. Discharge of stormwater to a wetland not in compliance with the city’s stormwater management ordinance (Section 44-1245, or subsequent ordinances). b. Exemptions. This section does not apply to the following activities in a buffer: 1. Walking, passive recreation, fishing or other similar low-impact activities. 2. The maintenance of pre-existing, nonconforming lawn area. 3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. 4. The removal of noxious weeds by non-chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction of toxic chemicals into wetlands and streams. 5. The removal of non-native shrubs, such as buckthorn, if: a) there is little chance of erosion; and b) site is flat or generally has slopes less than 6 percent grade; and c) cut and treat method of removal is used on shrubs more than one-half (½) inches in diameter (not pulling). 6. Selective management of vegetation as follows: a) Selective pruning of trees or shrubs in order to enhance their health. Packet Page Number 22 of 140 February 11, 2013 City Council Meeting Minutes 21 b) Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. c) Selective removal of non-native trees. d) Selective removal of non-native weeds. e) Selective seeding or planting of vegetation that is native to Minnesota. 7. Installation of temporary fencing without footings. 8. Projects within the buffer that are the subject of a wetland buffer management worksheet approved by the administrator. 9. Public maintenance of wetlands and buffers. The city may waive the requirements of this ordinance for public operations required to properly maintain in and around water bodies where it determines that there is a greater public need for the project than to meet the requirement of this ordinance. In waiving these requirements the city shall apply the following standards: a) All necessary erosion control measures must be in place before activities begin. b) The public entity performing the work shall replant all disturbed areas within the buffer with native plantings. c) The city may require additional mitigation actions as specified in Section 5.d. (Mitigation). 10. Public or semi-public streets and utilities. The city council may waive the requirements of this ordinance for the construction or maintenance of public or semipublic streets and utilities through buffers where it determines that there is a greater public need for the project than to meet the requirement of this ordinance. In waiving these requirements the city council shall apply the following standards: a) The city may only allow the construction of public or semipublic utilities and streets through buffers where there is no other practical alternative. b) Before the city council acts on the waiver the environmental and natural resources commission and the planning commission shall make a recommendation to the city council. The city shall hold a public hearing for the waiver. The city shall notify the property owners within five hundred (500) feet of the property for which the waiver is being requested at least ten (10) days before the hearing. c) Utility or street corridors shall not be allowed near endangered or threatened species. d) Utility or street corridors, including any allowed maintenance roads, shall be as far from the wetland as possible. e) Utility or street corridor construction and maintenance shall protect the wetland and buffer and avoid large trees as much as possible. f) The city shall not allow the use of pesticides or other hazardous or toxic substances in buffers or wetlands; however, in some situations the use of Packet Page Number 23 of 140 February 11, 2013 City Council Meeting Minutes 22 herbicides may be used if prior approval is obtained from the administrator. g) The owner or contractor shall replant utility or street corridors with appropriate native vegetation, except trees, at preconstruction densities or greater after construction ends. Trees shall be replaced as required by city ordinance. h) Any additional corridor access for maintenance shall be provided as much as possible at specific points rather than to the road which is parallel to the wetland edge. If parallel roads are necessary they shall be no greater than fifteen (15) feet wide. i) The city council, upon recommendation of the administrator, may require additional mitigation actions as a condition of granting the waiver. 11. Public or semipublic trails. The city may waive the requirements of this ordinance for the construction or maintenance of public or semipublic trails through buffers, and boardwalks in wetlands, where it determines that there is a greater public need for the project than to meet the requirement of this ordinance. In waiving these requirements the city shall apply the following standards: a) Trails shall not be allowed near endangered or threatened species. b) Buffers shall be expanded, equal to the width of the trail corridor. c) The owner or contractor shall replant all disturbed areas next to the trail in a timeframe approved by the city. d) All necessary erosion control measures must be in place before constructing a trail. The erosion control measures must also be maintained and inspected by the city to ensure that the wetland or stream is not compromised by trail construction activities. e) The trail must be designed and constructed with sustainable design methods. f) Boardwalks are allowed within the buffer for public or semipublic use. g) The administrator may require additional mitigation actions as specified in Section 5.d. (Mitigation). c. Construction Practices. Special construction practices shall be required on projects or developments adjacent to wetlands and adjacent to and in their buffers. Special construction practices shall be approved by the administrator before issuance of a grading or building permit. Such practices may include, but are not limited to, grading, sequencing, vehicle tracking platforms, additional silt fences, and additional sediment control. They may also include the following: 1. Wetland Buffer Sign Standards: The city may require that a property owner or developer install wetland signs before grading or starting construction. The buffer will be identified by installing wetland signs on the boundary between a buffer and adjacent land. These signs shall mark the edge of the buffer and shall state there shall be no building, mowing, cutting, filling, or dumping beyond this point. Packet Page Number 24 of 140 February 11, 2013 City Council Meeting Minutes 23 These signs shall be installed at each lot line where it crosses a wetland or stream buffer, and where needed to indicate the contour of the buffer, with a maximum spacing of one-hundred (100) feet of wetland or stream edge. 2. Erosion Control Installation: Before grading or construction, the owner or contractor shall put into place erosion control measures around the borders of buffers. Such erosion control measures must remain in place until the owner and contractor have finished all development activities that may affect the buffer. 3. Erosion Control Breaches: All erosion control measures must be maintained and inspected to ensure compliance and protection of wetlands, streams, and buffers. The owner or contractor shall be responsible for all erosion/sedimentation breaches within the buffer and shall restore impacted areas to conditions present prior to grading or construction activities. 4. Erosion Control Removal: After completion of grading or construction, the contractor or owner may remove the erosion control measures only after inspection and approval by the city and the applicable watershed district to ensure the areas affected have been established per requirements. 5. Platting: When platting or subdividing property, the plat or subdivision must show the wetland boundaries as approved by the applicable watershed district. 6. It is the responsibility of the owner to alleviate any erosion during and after completion of grading or construction. The owner or contractor must remove erosion control measures after final approved inspection by the city and the applicable watershed district. d. Mitigation. For large-scale projects or new development or construction, the city requires mitigation when a property owner or contractor has altered or will alter a wetland or buffer. The property owner or contractor shall submit a mitigation plan to the administrator for approval. In reviewing the plan, the city may require one or more of the following actions: 1. Reducing or avoiding the impact by limiting the degree or amount of the action, such as by using appropriate technology. 2. Rectifying the impact by repairing, rehabilitating, or restoring the buffer. 3. Reducing or eliminating the impact over time by prevention and maintenance operations during the life of the actions. 4. Compensating for the impact by replacing, enhancing, or providing substitute buffer land at a two-to-one ratio. 5. Monitoring the impact and taking appropriate corrective measures. 6. Where the city requires restoration or replacement of a buffer, the owner or contractor shall replant the buffer with native vegetation. A restoration plan must be approved by the city before planting. 7. Any additional conditions required by the applicable watershed district and/or the soil and water conservation district shall apply. Packet Page Number 25 of 140 February 11, 2013 City Council Meeting Minutes 24 8. A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of one hundred and fifty percent (150%) of estimated cost for mitigation. The surety will be required based on the size of the project as deemed necessary by the administrator. Funds will be held by the city until successful completion of restoration as determined by the city after a final inspection. Wetland or buffer mitigation surety does not include other sureties required pursuant to any other provision of city ordinance or city directive. Section 6. Activities in Wetlands, Streams, and Buffers. a. Unless an exemption applies, the following activities are not allowed in wetlands, streams, or buffers: 1. Alterations, including the filling of wetlands. 2. The construction of structures. 3. Projects which convert native or naturalized areas to lawn area. 4. The construction of stormwater drainage facilities, sedimentation ponds, infiltration basins, and rain gardens within a buffer. 5. The discharging of stormwater to a wetland must comply with the city’s stormwater management ordinance (Section 44-1245, or subsequent stormwater ordinances). b. Wetland buffer management worksheet. A wetland buffer management worksheet is required for certain activities within a wetland and stream buffer: 1. The administrator must approve wetland buffer management worksheets. 2. If a wetland buffer management worksheet is denied by the administrator, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the administrator’s written denial of the average buffer. The administrator shall send appeals of average buffers to the environmental and natural resources commission for review. 3. If a wetland buffer management worksheet is denied by the environmental and natural resources commission, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the commission’s denial of the average buffer. The administrator shall send these appeals to the city council for final review. c. Exemptions. This section does not apply to the following activities in a buffer: 1. Walking, passive recreation, fishing or other similar low-impact activities. 2. The maintenance of pre-existing, nonconforming lawn area. 3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. Packet Page Number 26 of 140 February 11, 2013 City Council Meeting Minutes 25 4. The removal of noxious weeds by non-chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction of toxic chemicals into wetlands and streams. 5. The removal of non-native shrubs, such as buckthorn, if: a) there is little chance of erosion; and b) site is flat or generally has slopes less than 6 percent grade; and c) cut and treat method of removal is used on shrubs more than one-half (½) inches in diameter (not pulling). 6. Selective management of vegetation as follows: a) Selective pruning of trees or shrubs in order to enhance their health. b) Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. c) Selective removal of non-native trees. d) Selective removal of non-native weeds. e) Selective seeding or planting of vegetation that is native to Minnesota. 7. Installation of temporary fencing without footings. 8. Projects within the buffer that are the subject of a wetland buffer management worksheet approved by the administrator. 9. For properties that are zoned single or double-dwelling residential or are used as a single or double-dwelling residential use: a) The use, maintenance, and alteration of existing nonconforming lawn area for the purpose of outdoor enjoyment which may include gardening, nonpermanent structures (including such things as storage sheds under 120 square feet in area, swing sets and volleyball nets), impervious patios, or fire pits. b) Work within a wetland, stream, or buffer which was approved by the Minnesota Department of Natural Resources water permitting process and access to those areas by a trail which is limited to the width of the permit. Section 7. Best Management Practices. The city encourages and in some cases requires that best management practices be implemented to minimize negative effects of stormwater runoff on the environment and the loss of wildlife habitat when a property owner or contractor has altered or will alter a wetland, stream, or buffer. Best management practices may include the following: a. Restore buffer with native plantings. For large-scale projects or new development or construction refer to Section 5.d. (Mitigation). b. Manage weeds in buffer. Pursuant to state law, all weeds listed on the Minnesota noxious weed list must be controlled by the property owner. Owners are encouraged to control other weeds that are not on the noxious weed list but can threaten the health of a wetland. Submittal of a wetland buffer management worksheet is required for management of weeds within the native and naturalized areas of buffers, except for Packet Page Number 27 of 140 February 11, 2013 City Council Meeting Minutes 26 selective treatment. In addition, a management plan drafted by a professional experienced in wetland and stream restoration may be needed for large-scale projects or new development including: 1. Target weeds. 2. Appropriate management techniques, including the use of chemical treatment if approved by the administrator as part of the management plan. 3. Management schedule. 4. Erosion control and reseeding if management will create large areas of dead vegetation. 5. Cash escrow or letter of credit to cover 150 percent of the required work. c. Reduce stormwater runoff and/or improve the quality of stormwater runoff entering a wetland or stream. This may be achieved through the following strategies or other administrator approved best management practices for dealing with stormwater. These practices are to be located outside of the wetland buffer. 1. Reduce amount of pavement on site (i.e. fewer parking stalls, narrower driveways, shared parking with other businesses). 2. Use pervious pavement such as pavers or porous asphalt. 3. Use turf pavers or modified turf areas for overflow parking. 4. Install rain garden or infiltration basin. 5. Install rock trench or rock pit. 6. Install filter strip of grass or native vegetation. 7. Install surface sand filter or underground filter. 8. Install native plantings on site to reduce fertilizer use and improve infiltration. 9. Install a green roof on buildings. 10. Install grit chambers, sediment traps, or forebays. Section 8. Variances. a. Procedures. Procedures for granting variances from this ordinance are as follows: 1. The city council may approve variances to the requirements in this ordinance. 2. Before the city council acts on a wetland ordinance variance the environmental and natural resources commission and the planning commission, will make a recommendation to the city council. The city shall hold a public hearing for the variance. The city shall notify property owners within five hundred (500) feet of the property for which the variance is being requested at least ten (10) days before the hearing. Packet Page Number 28 of 140 February 11, 2013 City Council Meeting Minutes 27 3. The city may require the applicant to mitigate any wetland, stream, or buffer alteration impacts with the approval of a variance, including but not limited to, implementing one or more of the strategies listed in Section 5.d. (Mitigation). 4. To approve a variance, the city council shall apply the findings for variance approval as required in Minnesota Statutes. 5. The applicant for a variance shall submit, with the variance application and any other required materials, a statement showing how the proposal would meet the findings for variance approval. b. Exemptions to Variances. Variances are not needed for the following: 1. A nonconforming single or double-dwelling residential structure which loses its nonconforming status as described in Minnesota Statutes, section 462.357, subdivision 1(e) is allowed to be rebuilt on its same footprint in its entirety (including foundations and decks) in the buffer if the new single or double- dwelling family residential structure meets the following conditions: a) Best management practices are implemented to help protect the wetland as described in Section 7 (Best Management Practices). The administrator approves the location and best management practices through the building permit process. b) All other applicable building ordinance requirements are met. 2. A nonconforming manufactured home which is located within a wetland buffer can be replaced with a new manufactured home without approval of a variance as long as the replacement meets with the requirements of Minnesota Statutes, section 462.357, subdivision 1(a). 3. Additions to a nonconforming single or double-dwelling family house, garage, deck, or driveway using the existing straight-edge setbacks to a wetland or stream if the following apply: a) Property that is zoned single or double-dwelling residential or is being used as a single or double-dwelling residence. b) There is no other reasonable alternative than encroachment toward the wetland or stream with the addition. c) The new addition of the house, garage, deck, or driveway is a minimum of twenty-five (25) feet from the wetland or stream edge. d) The process of constructing the addition does not cause degradation of the wetland, stream, or the existing buffer. e) Mitigation actions must be met as specified in Section 5.d. (Mitigation). 4. Water-oriented accessory structure or boat house which is located within a wetland buffer for a wetland adjacent a lake if the structure meets the city’s Shoreland ordinance requirements. 5. Stairways, lifts and landings which are located within a wetland buffer for a wetland adjacent a lake if the stairway, lift and landing meets the city’s Shoreland ordinance requirements. Packet Page Number 29 of 140 February 11, 2013 City Council Meeting Minutes 28 Section 9. Enforcement. The city reserves the right to inspect the site or property during regular city business hours or upon notice to the property owner or its designated representative one business day in advance if the inspection is to occur at a different time for compliance with this ordinance during development or construction or alteration pursuant to an approved wetland buffer management worksheet or plan. The city shall be responsible for the enforcement of this ordinance. Any person who fails to comply with or violates any section of this ordinance may be charged with a misdemeanor and, upon conviction, shall be subject to punishment in accordance with misdemeanor level convictions as set by State Statute. The violator may be civilly fined and/or liable for restoration costs as well. All land use building and grading permits shall be suspended until the developer has corrected the violation. Each day that a separate violation exists shall constitute a separate offense. The city council approved the first reading of this ordinance on January 28, 2013. The city council approved the second reading of this ordinance on February 11, 2013 Attest: Karen E. Guilfoile, City Clerk Seconded by Councilmember Juenemann Ayes – All The motion passed. J. NEW BUSINESS 1. Consideration of Authorizing the Publication of the Environmental Assessment Worksheet (EAW) for the Proposed 3M Research and Development Building Assistant City Manager Ahl introduced the report. Sherri Buss, Senior Planner from TKDA, representing 3M addressed the council and presented the report. Roger Spinner from 3M Company addressed and answered questions of the council. Councilmember Koppen moved to authorize the publication of the 3M Company Draft Environmental Assessment Worksheet in the EQB Monitor for public agency comments. Seconded by Councilmember Juenemann Ayes – All The motion passed. Mayor Rossbach requested a member from Girl Scout Troop 5125 to address the council and give details about why they were attending the Council Meeting. K. AWARD OF BIDS None L. ADMINISTRATIVE PRESENTATIONS 1. Consider Cancellation of March 4 Council – Manager Workshop Packet Page Number 30 of 140 February 11, 2013 City Council Meeting Minutes 29 Councilmember Juenemann moved to approve the cancellation of the Council – Manager Workshop on March 4, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. M. COUNCIL PRESENTATIONS 1. Fish Creek Councilmember Juenemann reminded residents that the Fish Creek Event-Minnesota Get Together on February 22, 2013 is at the Maplewood Community Center from 5:30 p.m. to 9:00 p.m. 2. Application for the Park Group Councilmember Cave informed residence that applications are being accepted for four positions on the Park Group Task Force. Interested citizens should contact city hall for additional information. N. ADJOURNMENT Mayor Rossbach adjourned the meeting at 8:34 p.m. Packet Page Number 31 of 140 THIS PAGE IS INTENTIONALLY LEFT BLANK Packet Page Number 32 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx AGENDA NO.G-1 TO:City Council FROM:Finance Manager RE:APPROVAL OF CLAIMS DATE: 658,909.23$ Checks # 89149 thru # 89246 dated 02/06/13 thru 02/12/13 402,084.82$ Disbursements via debits to checking account dated 02/04/13 thru 02/08/13 167,491.02$ Checks # 89247 thru # 89366 dated 02/19/13 260,941.29$ Disbursements via debits to checking account dated 02/11/13 thru 02/15/13 1,489,426.36$ Total Accounts Payable 515,870.81$ Payroll Checks and Direct Deposits dated 02/15/13 763.00$ Payroll Deduction check # 9989160 thru # 9989161 dated 02/15/13 516,633.81$ Total Payroll 2,006,060.17$ GRAND TOTAL as attachments Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. PAYROLL AGENDA REPORT February 25, 2013 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: Packet Page Number 33 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx Check Description Amount 89149 02464 FUNDS FOR ATMS 10,000.00 89150 02149 DESIGN TRASH/YARD WASTE GUIDE 350.00 89151 04220 SEALING OF RESTROOM FLOORS 2,401.48 89152 00393 MONTHLY SURTAX - JAN 16133123035 1,956.66 89153 04265 ZUMBA INSTRUCTION - JAN 312.00 89154 01337 FLEET SUPPORT FEE - JAN 418.08 89155 02274 SPRINT SRVS 12/15-01/14 7,081.25 89156 04252 12' POLARFLEX CUTTING EDGE #535 2,627.20 89157 04192 EMS BILLING - JAN 4,689.98 89158 01190 ELECTRIC UTILITY 15,539.61 01190 ELECTRIC UTILITY 122.56 01190 ELECTRIC UTILITY 14.20 89159 01798 CONTRACT GASOLINE - JAN 14,981.00 89160 03964 FIBER OPTIC LOCATE SERVICE 1,351.75 89161 05186 TEST SCANNING PROJ 55.00 89162 04401 LAW ENFORCEMENT DATA WORKSHOP 175.00 04401 LAW ENFORCEMENT DATA WORKSHOP 175.00 89163 03870 PROJ 12-14 O&E AND ABSTRACTING 568.00 89164 03738 ATTORNEY SRVS FEES/RENT - MARCH 6,775.00 89165 05114 GENERAL GIS ASSISTANCE 1,176.00 89166 04549 ZUMBA INSTRUCTION - JAN 135.00 89167 05187 MEETING JAN 22 35.00 89168 03874 SITTING CHAIRS - CITY HALL CONFERENCE 14,827.41 89169 01906 CORRECTION 2/1/13 PAYROLL CK 30.64 89170 00451 REPAIR STATION 2 HEAT UNIT 842.44 00451 HEATING SYSTEM REPAIR 693.36 89171 00462 TORNADO SIREN #7 REPAIR 100.00 89172 03580 REIMB FOR SUPPLIES & MILEAGE 240.21 89173 03725 POSTING FOR PDEP BID PHASE 1 112.69 89174 04947 PROJ 11-15 MILLS/OVERLAYS PMT#5 422,873.86 89175 02506 WORK ON LIFT STATION #20 863.97 89176 04152 FACILITY USE AGREEMENT CARVER 28,391.07 89177 05183 INTRO TO BASKETBALL INSTRUCTION 1,200.00 89178 05030 EQUIP LEASE - MCC - PMT#7 4,344.07 89179 00891 MEMBERSHIP FEE J ANTONEN 45.00 00891 MEETING JAN 10 20.00 00891 MEETING JAN 10 20.00 89180 01083 MEMBERSHIP DUES DEPUTY #149 495.00 89181 00942 JANITORIAL SERVICES - JAN 6,578.16 89182 00983 LEASE PMT 1/15 - 2/15 484.14 89183 04038 CLEANING MCC KITCHEN 1,603.13 89184 03270 YOUTH BASKETBALL OFFICIALS - JAN 1,000.00 89185 00001 REFUND J LEE MEDICA 60.00 89186 00001 REFUND J AMEY BLUE CROSS BENEFIT 40.00 89187 00001 REFUND M HOLTZMAN HP BENEFIT 20.00 89188 00001 REFUND J FRANZ MEDICA BENEFIT 20.00 89189 01909 RE-ROOF FIRE STATION #2 30,386.00 89190 02645 TRAINING FEB 13 - 15 295.00 02645 TRAINING FEB 13 - 15 295.00 89191 00396 TRAINING 250.00 89192 00396 HAZARDOUS MATERIALS STORAGE FEE 25.00 89193 01313 FUEL CARDS/HOLDERS/KEYPAD 697.57 89194 01340 2012 SUPPLY CHG 44.75 89195 03446 DEER PICK UP - JAN 345.00 89196 03879 EMS FEES - FEB 577.08 89197 04256 2 MICROSOFT PROJ LICENSES 741.72 89198 00006 REFUND BENEKE - UCARE BENEFIT 60.00 89199 00006 REFUND GONTAREK - UCARE BENEFIT 60.00 89200 00006 REFUND HAIDER - UCARE BENEFIT 60.00 89201 00006 REFUND MCKENZIE - UCARE BENEFIT 60.00 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SHI INTERNATIONAL CORP 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 REGIONS HOSPITAL 02/12/2013 RICK JOHNSON DEER & BEAVER INC 02/12/2013 SANSIO 02/12/2013 MN DEPT OF PUBLIC SAFETY 02/12/2013 MN DEPT OF PUBLIC SAFETY 02/12/2013 PUMP AND METER SERVICE INC 02/12/2013 PARKOS CONSTRUCTION CO 02/12/2013 PUBLIC AGENCY TRAINING COUNCIL 02/12/2013 PUBLIC AGENCY TRAINING COUNCIL 02/12/2013 ONE TIME VENDOR 02/12/2013 ONE TIME VENDOR 02/12/2013 ONE TIME VENDOR 02/12/2013 METRO-CLEANING SERVICES, INC. 02/12/2013 MICHAEL A. MILLER/ISN 02/12/2013 ONE TIME VENDOR 02/12/2013 M D R A 02/12/2013 MARSDEN BLDG MAINTENANCE CO 02/12/2013 METRO SALES INC 02/12/2013 M A M A 02/12/2013 M A M A 02/12/2013 M A M A 02/12/2013 ISD 622 COMMUNITY EDUCATION 02/12/2013 JOSEPH MARK JANQUART 02/12/2013 KANSAS STATE BANK OF MANHATTAN 02/12/2013 FINANCE AND COMMERCE 02/12/2013 HARDRIVES, INC. 02/12/2013 HUNT ELECTRIC CORP 02/12/2013 EGAN COMPANIES INC 02/12/2013 EMBEDDED SYSTEMS, INC. 02/12/2013 LARRY FARR 02/12/2013 COMMERCIAL FURNITURE SERVICES 02/12/2013 DAVE EDSON 02/12/2013 EGAN COMPANIES INC 02/12/2013 BOLTON & MENK, INC. 02/12/2013 JAN ALICE CAMPBELL 02/12/2013 WHITE BEAR AREA CHAMBER OF COMMERCE 02/12/2013 ADMIN-IPA 02/12/2013 BASIAGO LAW OFFICE 02/12/2013 CHARLES E. BETHEL 02/12/2013 ACCESS COMMUNICATIONS INC 02/12/2013 ACCESSABILITY, INC. 02/12/2013 ADMIN-IPA 02/12/2013 XCEL ENERGY 02/12/2013 XCEL ENERGY 02/12/2013 YOCUM OIL CO. 02/12/2013 TOWMASTER TRUCK EQUIP. INC. 02/12/2013 TRANS-MEDIC 02/12/2013 XCEL ENERGY 02/12/2013 RAMSEY COUNTY-PROP REC & REV 02/12/2013 SPRINT 02/12/2013 HEIDI CAREY 02/12/2013 ISS FACILITY SERVICES-MN 02/12/2013 DEPT OF LABOR & INDUSTRY Check Register City of Maplewood 02/08/2013 Date Vendor 02/06/2013 US BANK 02/12/2013 MARIA PIRELA Packet Page Number 34 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 89202 00006 REFUND PARNELL - UCARE BENEFIT 60.00 89203 00006 REFUND SCHWIETZ - UCARE BENEFIT 60.00 89204 00006 REFUND SPOCK - UCARE BENEFIT 60.00 89205 00006 REFUND TAVERNA - UCARE BENEFIT 60.00 89206 00006 REFUND WILLIAMS - UCARE BENEFIT 60.00 89207 00006 REFUND BUSTYR - UCARE BENEFIT 30.00 89208 00006 REFUND J CORAM - UCARE BENEFIT 30.00 89209 00006 REFUND S DANLEY - UCARE BENEFIT 30.00 89210 00006 REFUND J DISCH - UCARE BENEFIT 30.00 89211 00006 REFUND B DIXON - UCARE BENEFIT 30.00 89212 00006 REFUND R ELDRIDGE - UCARE BENEFIT 30.00 89213 00006 REFUND ELLEFSON - UCARE BENEFIT 30.00 89214 00006 REFUND K GILLEN - UCARE BENEFIT 30.00 89215 00006 REFUND HOLZSCHUH - UCARE BENEFIT 30.00 89216 00006 REFUND C JONES - UCARE BENEFIT 30.00 89217 00006 REFUND J KAISER - UCARE BENEFIT 30.00 89218 00006 REFUND A KERNTOP - UCARE BENEFIT 30.00 89219 00006 REFUND H KESSLER - UCARE BENEFIT 30.00 89220 00006 REFUND M LISKA - UCARE BENEFIT 30.00 89221 00006 REFUND A MULVANEY - UCARE BENEFIT 30.00 89222 00006 REFUND G MULVANEY - UCARE BENEFIT 30.00 89223 00006 REFUND P MUND - UCARE BENEFIT 30.00 89224 00006 REFUND MUSCATELLO - UCARE BENEFIT 30.00 89225 00006 REFUND V PAYETTE - UCARE BENEFIT 30.00 89226 00006 REFUND R REIFLER - UCARE BENEFIT 30.00 89227 00006 REFUND J SCHMIDT - UCARE BENEFIT 30.00 89228 00006 REFUND C SKIDMORE - UCARE BENEFIT 30.00 89229 00006 REFUND STAHLECKER - UCARE BENEFIT 30.00 89230 00006 REFUND STEENBERG - UCARE BENEFIT 30.00 89231 00006 REFUND L BISHOP - UCARE BENEFIT 15.00 89232 00006 REFUND B DAWSON - UCARE BENEFIT 15.00 89233 00006 REFUND J GALLAGHER - UCARE BENEFIT 15.00 89234 00006 REFUND J MORIARITY - UCARE BENEFIT 15.00 89235 00006 REFUND L PERSBY - UCARE BENEFIT 15.00 89236 00006 REFUND K RINDAL - UCARE BENEFIT 15.00 89237 00006 REFUND D STGERMAIN - UCARE BENEFIT 15.00 89238 00006 REFUND B THOMPSON - UCARE BENEFIT 15.00 89239 01836 FALL 2012 PRINTING EXPENSES 1,458.20 89240 00198 WATER UTILITY 947.14 00198 WATER UTILITY 415.83 89241 01550 ELECTRICAL INSPECTIONS - JAN 7,013.20 89242 01578 ICE MELT FOR PARKS DEPT 1,042.35 89243 04528 ZUMBA INSTRUCTION - JAN 182.50 89244 00449 EDEN SYS SUPPORT CONTRACT 2013 51,106.99 89245 00529 LTD PLAN 4043120-2 - FEB 3,108.80 00529 STD PLAN 4043120-1 - FEB 2,383.18 89246 04357 DEFIBRILLATOR SERVICE 369.0002/12/2013 UNIVERSAL HOSPITAL SRVS, INC. 658,909.23 98 Checks in this report. 02/12/2013 TYLER TECHNOLOGIES INC 02/12/2013 UNION SECURITY INSURANCE CO 02/12/2013 UNION SECURITY INSURANCE CO 02/12/2013 SUMMIT INSPECTIONS 02/12/2013 T R F SUPPLY CO. 02/12/2013 SARA M. R. THOMPSON 02/12/2013 CITY OF ST PAUL 02/12/2013 ST. PAUL REGIONAL WATER SRVS 02/12/2013 ST. PAUL REGIONAL WATER SRVS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS 02/12/2013 SILVER SNEAKERS Packet Page Number 35 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx Settlement Date Payee Description Amount 2/4/2013 MN State Treasurer Drivers License/Deputy Registrar 26,759.53 2/4/2013 U.S. Treasurer Federal Payroll Tax 100,883.55 2/4/2013 P.E.R.A.P.E.R.A.89,990.48 2/4/2013 ICMA (Vantagepointe)Retiree Health Savings 25,430.72 2/5/2013 MN State Treasurer Drivers License/Deputy Registrar 23,684.28 2/5/2013 MidAmerica - ING HRA Flex plan 18,722.33 2/5/2013 Labor Unions Union Dues 2,066.35 2/6/2013 MN State Treasurer Drivers License/Deputy Registrar 32,390.46 2/6/2013 MN State Treasurer State Payroll Tax 20,833.88 2/7/2013 MN State Treasurer Drivers License/Deputy Registrar 41,322.32 2/8/2013 MN State Treasurer Drivers License/Deputy Registrar 16,652.60 2/8/2013 MN Dept of Natural Resources DNR electronic licenses 1,229.00 2/8/2013 Optum Health DCRP & Flex plan payments 2,119.32 TOTAL 402,084.82 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Packet Page Number 36 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx Check Description Amount 89247 00240 APPLICANT BACKGROUND CHECKS 50.00 89248 01973 CAR WASHES - JAN 68.00 89249 01337 911 DISPATCH SERVICES - JAN 28,851.06 01337 RADIO FLEET SUPPORT - JAN 455.52 89250 01337 PROJ 09-09 RECORDING FEES 56.00 89251 01409 ARCHITECT SRVS FOR PD EXPANSION 25,739.57 01409 PROJ 09-09 CONSULTING SERVICES 13,964.12 01409 PROJ 09-08 CONSULTING SERVICES 7,811.20 01409 PROJ 09-08 CONSULTING SERVICES 4,815.99 01409 PROJ 04-21 CONSULTING SERVICES 595.02 01409 CONSULTING SERVICES 473.93 01409 ARCHITECT SRVS FOR PD EXPANSION 224.75 89252 01463 MCC MASSAGES - JAN 16-31 1,046.00 01463 MCC MASSAGES - JAN 1-15 559.50 89253 01190 PROJ 09-09 OVERHEAD SRVS RELOCATE 12,507.59 89254 01190 ELECTRIC & GAS UTILITY 7,645.29 01190 ELECTRIC UTILITY 1,108.90 89255 03744 REFS 1ST HALF VOLLEYBALL THRU 02/08 275.00 89256 04419 REFS 1ST HALF VOLLEYBALL THRU 02/08 225.00 89257 01869 REFS 1ST HALF VOLLEYBALL THRU 02/08 75.00 89258 02766 REFS 1ST HALF VOLLEYBALL THRU 02/08 552.00 89259 02437 PROJ 12-09 APPRAISAL SERVICES 4,750.00 89260 00412 TRAINING 500.00 89261 05028 CITY HALL SOLAR SYSTEM LEASE - FEB 397.00 05028 MCC SOLAR SYSTEM LEASE - FEB 369.00 89262 00472 CONSULTING FEES 1/28 - 2/8 1,250.00 89263 02567 PROJ 09-08 AQUISITION SERVICES 389.13 89264 04440 10% OF VEHICLE FORFEITURE 142.52 89265 04421 REFS 1ST HALF VOLLEYBALL THRU 02/08 50.00 89266 05189 BUCKET TRUCK RENTAL 3,997.13 89267 04846 MEDICAL SUPPLIES 1,582.58 89268 00671 WINDOW BLINDS FOR MCC 5,966.83 89269 03538 REFS 1ST HALF VOLLEYBALL THRU 02/08 450.00 89270 05119 REFS 1ST HALF VOLLEYBALL THRU 02/08 50.00 89271 04950 REFS 1ST HALF VOLLEYBALL THRU 02/08 50.00 89272 04906 PROJ 04-21 REPLACE LIGHT POLE 2,901.41 04906 PROJ 04-21 REPLACE LIGHT POLE 1,886.30 89273 03218 CVR ERROR - SYSTEM GLITCH JAN 23 1,050.68 03218 CVR ERROR - SYSTEM GLITCH JAN 25 1,050.68 89274 00857 SAFETY & LOSS CONTROL WORKSHOPS 20.00 89275 00910 MEMBERSHIP FEE 50.00 89276 00942 SEWER BACKUP 1209 LARK AVE 452.72 89277 04420 REFS 1ST HALF VOLLEYBALL THRU 02/08 300.00 89278 01085 MONTHLY PREMIUM - FEB 3,034.35 89279 01089 QTR UNEMPLOYMENT - 4TH 2012 3RD-0 1,313.74 89280 04537 MCC EVENT APRIL 26 2,000.00 89281 00001 REFUND GRUETT OVERPMT ASSESSMENT 2,600.00 89282 00001 REFUND HARTZELL OVERPMT ASSESSMENT 1,400.00 89283 00001 REFUND PHOENIX RESIDENCE OVERPMT 1,190.00 89284 00001 REFUND DUFNER OVERPMT ASSESSMENT 890.00 89285 00001 REFUND BORLAND - UCARE BENEFIT 390.00 89286 00001 REFUND R ERHARDT BCBS BENEFIT 240.00 89287 00001 REFUND V DIPPEL - UCARE BENEFIT 210.00 89288 00001 REFUND C WIDERSKI - UCARE BENEFIT 120.00 89289 00001 REFUND T HAMILTON TUMBLIN TOTS 42.00 89290 00001 REFUND T BAYERS MEDICA BENEFIT 40.00 02/19/2013 ERICKSON OIL PRODUCTS INC 02/19/2013 RAMSEY COUNTY-PROP REC & REV 02/19/2013 RAMSEY COUNTY-PROP REC & REV Check Register City of Maplewood 02/15/2013 Date Vendor 02/19/2013 C.S.C. CREDIT SERVICES 02/19/2013 S.E.H. 02/19/2013 S.E.H. 02/19/2013 S.E.H. 02/19/2013 RAMSEY COUNTY-PROP REC & REV 02/19/2013 S.E.H. 02/19/2013 S.E.H. 02/19/2013 SISTER ROSALIND GEFRE 02/19/2013 XCEL ENERGY 02/19/2013 XCEL ENERGY 02/19/2013 S.E.H. 02/19/2013 S.E.H. 02/19/2013 SISTER ROSALIND GEFRE 02/19/2013 DALE BOETTCHER 02/19/2013 KATHERINE BOWMAN 02/19/2013 DAHLEN AND DWYER INC 02/19/2013 XCEL ENERGY 02/19/2013 ANTHONY BARILLA, JR 02/19/2013 LOUISE A. BEAMAN 02/19/2013 MICHAEL A ERICSON 02/19/2013 EVERGREEN LAND SERVICES 02/19/2013 PAT FLEMING 02/19/2013 DONALD SALVERDA & ASSOCIATES 02/19/2013 ENERGY ALTERNATIVES SOLAR, LLC 02/19/2013 ENERGY ALTERNATIVES SOLAR, LLC 02/19/2013 HIRSHFIELD'S 02/19/2013 PATRICK JAMES HUBBARD 02/19/2013 CHRISTY JOHNSON 02/19/2013 TRACEY FREDRICK 02/19/2013 GLOBAL RENTAL CO., INC. 02/19/2013 HEALTHEAST 02/19/2013 KLINE NISSAN 02/19/2013 KLINE NISSAN 02/19/2013 LEAGUE OF MINNESOTA CITIES 02/19/2013 JERRY JOHNSON 02/19/2013 KILLMER ELECTRIC CO., INC. 02/19/2013 KILLMER ELECTRIC CO., INC. 02/19/2013 MN LIFE INSURANCE 02/19/2013 MN UC FUND 02/19/2013 MU PERFORMING ARTS 02/19/2013 M S S A 02/19/2013 MARSDEN BLDG MAINTENANCE CO 02/19/2013 ROBIN MCNULTY 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR Packet Page Number 37 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 89291 00001 REFUND K JENNINGS FACE PAINTER 35.00 89292 00001 REFUND S KOPP - TEA ENROLLMENT 18.00 89293 04581 SUBSCRIPTION FOR LETS - FEB 150.00 89294 01863 REFS 1ST HALF VOLLEYBALL THRU 02/08 600.00 89295 01345 PROJ 11-09 COPIES 10.00 89296 02010 20% OF VEHICLE FORFEITURE 285.04 02010 30% OF VEHICLE FORFEITURE 102.29 89297 04432 REFS 1ST HALF VOLLEYBALL THRU 02/08 500.00 89298 02663 REFS 1ST HALF VOLLEYBALL THRU 02/08 150.00 89299 05120 REFS 1ST HALF VOLLEYBALL THRU 02/08 375.00 89300 00006 REFUND RICHTER - UCARE BENEFIT 728.68 89301 00006 REFUND MADDIO - UCARE BENEFIT 540.88 89302 00006 REFUND PRUDEN - UCARE BENEFIT 486.12 89303 00006 REFUND MORAN - UCARE BENEFIT 480.00 89304 00006 REFUND RILEY - UCARE BENEFIT 468.02 89305 00006 REFUND MAYERS - UCARE BENEFIT 453.52 89306 00006 REFUND WERRA - UCARE BENEFIT 450.00 89307 00006 REFUND BESTLAND - UCARE BENEFIT 441.06 89308 00006 REFUND HARDER - UCARE BENEFIT 420.00 89309 00006 REFUND PERCIVAL - UCARE BENEFIT 415.19 89310 00006 REFUND N MEYERS - UCARE BENEFIT 390.78 89311 00006 REFUND CARTIER - UCARE BENEFIT 390.00 89312 00006 REFUND M OTTO - UCARE BENEFIT 291.57 89313 00006 REFUND J HOWARD - UCARE BENEFIT 249.09 89314 00006 REFUND E CURRENT - UCARE BENEFIT 240.00 89315 00006 REFUND J RUPRECHT - UCARE BENEFIT 225.00 89316 00006 REFUND G GIPPLE - UCARE BENEFIT 210.00 89317 00006 REFUND J WILLY - UCARE BENEFIT 210.00 89318 00006 REFUND K WALTON - UCARE BENEFIT 200.00 89319 00006 REFUND S LUTTRELL - UCARE BENEFIT 195.00 89320 00006 REFUND D MOECKEL - UCARE BENEFIT 195.00 89321 00006 REFUND J MUELLER - UCARE BENEFIT 195.00 89322 00006 REFUND G NEUMANN - UCARE BENEFIT 195.00 89323 00006 REFUND J SMITH - UCARE BENEFIT 195.00 89324 00006 REFUND M TANSEY - UCARE BENEFIT 195.00 89325 00006 REFUND R MANCHESKI - UCARE BENEFIT 184.15 89326 00006 REFUND V TATEOSIAN BAL MEMBERSHIP 122.52 89327 00006 REFUND HUGHES - UCARE BENEFIT -99.66 89328 00006 REFUND C PFAFF - UCARE BENEFIT 50.00 89329 00006 REFUND S MCNEELY - UCARE BENEFIT 30.00 89330 00006 REFUND A RILEY - HP BENEFIT 20.00 89331 02653 REPLACED POWER SUPPLY 2,007.85 89332 05188 REFS 1ST HALF VOLLEYBALL THRU 02/08 50.00 89333 01836 SRVS (RMS) PROVIDED TO PD - FEB 5,196.09 89334 01699 TRAINING CUSTOMER #329587 195.00 89335 04179 PROGRAM DISPLAY SIGN MCC - JAN 325.00 89336 01872 REFS 1ST HALF VOLLEYBALL THRU 02/08 300.00 02/19/2013 ONE TIME VENDOR 02/19/2013 ONE TIME VENDOR 02/19/2013 RAMSEY CTY ATTORNEY'S OFFICE 02/19/2013 RAMSEY CTY ATTORNEY'S OFFICE 02/19/2013 EUGENE E. RICHARDSON 02/19/2013 ORION SYSTEMS/NETWORKS 02/19/2013 ROGER PACKER 02/19/2013 RAMSEY COUNTY 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 CARL SAARION 02/19/2013 RICH SCHELL 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SIMPLEX GRINNELL LP 02/19/2013 JENNA SOBERG 02/19/2013 CITY OF ST PAUL 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 02/19/2013 SILVER SNEAKERS 167,491.02 90 Checks in this report. 02/19/2013 UNIVERSITY OF MINNESOTA 02/19/2013 VISUAL IMAGE PROMOTIONS 02/19/2013 MARK WEBER Packet Page Number 38 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx Settlement Date Payee Description Amount 2/11/2013 MN State Treasurer Drivers License/Deputy Registrar 27,721.70 2/12/2013 MN State Treasurer Drivers License/Deputy Registrar 31,593.98 2/12/2013 MN Dept of Revenue MN Care Tax 840.60 2/13/2013 MN State Treasurer Drivers License/Deputy Registrar 28,244.12 2/14/2013 MN State Treasurer Drivers License/Deputy Registrar 34,895.64 2/15/2013 MN State Treasurer Drivers License/Deputy Registrar 47,883.78 2/15/2013 MN Dept of Natural Resources DNR electronic licenses 1,068.00 2/15/2013 US Bank VISA One Card*Purchasing card items 54,903.94 2/15/2013 VANCO Billing fee 197.25 2/15/2013 Optum Health DCRP & Flex plan payments 875.14 2/15/2013 ICMA (Vantagepointe)Deferred Compensation 4,164.15 2/15/2013 ING - State Plan Deferred Compensation 28,552.99 TOTAL 260,941.29 *Detailed listing of VISA purchases is attached. CITY OF MAPLEWOOD Disbursements via Debits to Checking account Packet Page Number 39 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx Transaction Date Posting Date Merchant Name Transaction Amount Name 01/25/2013 01/28/2013 UNIFORMS UNLIMITED INC.$210.79 CLINT ABEL 01/30/2013 02/01/2013 CONTINENTAL SAFETY EQUIPM $130.80 DAVE ADAMS 02/01/2013 02/04/2013 SEARS ROEBUCK 1122 $7.49 DAVE ADAMS 02/01/2013 02/04/2013 THE HOME DEPOT 2801 $4.18 DAVE ADAMS 01/30/2013 01/31/2013 CPS INC-DARECATALOUGE.COM $17.50 LONN BAKKE 02/06/2013 02/08/2013 STREICHER'S MO ($95.33)LONN BAKKE 01/28/2013 01/30/2013 GOVERNMENT FINANCE OFFIC $380.00 GAYLE BAUMAN 01/31/2013 02/04/2013 OFFICE DEPOT #1090 $120.54 REGAN BEGGS 02/05/2013 02/06/2013 OFFICE DEPOT #1079 $16.06 REGAN BEGGS 01/25/2013 01/28/2013 KEEPRS INC 2 $64.98 MARKESE BENJAMIN 01/25/2013 01/28/2013 GOPHER STAGE LIGHTING INC $271.53 CHRISTINE BERNARDY 01/26/2013 01/28/2013 FACEBOOK.COM*999P422LN $30.88 CHRISTINE BERNARDY 01/29/2013 01/30/2013 LILLIE SUBURBAN NEWSPAPE $1,342.50 CHRISTINE BERNARDY 02/01/2013 02/04/2013 WEDDINGPAGES INC $311.16 CHRISTINE BERNARDY 02/02/2013 02/04/2013 FACEBOOK.COM*N8ZP422LN $22.28 CHRISTINE BERNARDY 02/05/2013 02/06/2013 SUREFIRE LLC $176.75 BRIAN BIERDEMAN 02/02/2013 02/04/2013 BLUE RIBBON BAIT & TACKLE $10.14 OAKLEY BIESANZ 02/05/2013 02/06/2013 JCPENNEY 2864 $39.00 JOHN BOHL 01/27/2013 01/28/2013 CUB FOODS #1639 $34.36 NEIL BRENEMAN 02/06/2013 02/07/2013 TARGET 00011858 $16.68 NEIL BRENEMAN 02/06/2013 02/08/2013 MICHAELS #2744 $59.45 NEIL BRENEMAN 02/07/2013 02/08/2013 OLD LOG THEATER $322.50 NEIL BRENEMAN 01/24/2013 01/28/2013 TRI-STATE BOBCAT $475.41 TROY BRINK 01/30/2013 02/01/2013 THE HOME DEPOT 2801 $21.40 TROY BRINK 02/01/2013 02/04/2013 VIKING INDUSTRIAL CENTER $620.00 TROY BRINK 02/07/2013 02/08/2013 AUTO PLUS NO ST PAUL 392 ($116.33)TROY BRINK 02/07/2013 02/08/2013 AUTO PLUS NO ST PAUL 392 $85.49 TROY BRINK 01/24/2013 01/28/2013 THE HOME DEPOT 2801 $26.82 BRENT BUCKLEY 01/31/2013 02/01/2013 MENARDS 3059 $30.68 BRENT BUCKLEY 02/01/2013 02/04/2013 THE HOME DEPOT 2801 $26.96 BRENT BUCKLEY 01/28/2013 01/29/2013 CHILI'S-MAPLEWOOD $124.23 SARAH BURLINGAME 01/30/2013 01/31/2013 FIRST SHRED $109.50 SARAH BURLINGAME 02/01/2013 02/04/2013 PAYMENT SERVICES $43.92 SARAH BURLINGAME 01/27/2013 01/28/2013 GRIP FORCE ADAPTERS $53.90 DAN BUSACK 02/03/2013 02/04/2013 SUPERAMERICA 4022 $43.05 DAN BUSACK 01/24/2013 01/28/2013 NAPA STORE 3279016 $35.33 JOHN CAPISTRANT 01/30/2013 02/01/2013 NAPA STORE 3279016 $50.67 JOHN CAPISTRANT 01/30/2013 01/31/2013 VIKING ELECTRIC - CREDIT $58.38 SCOTT CHRISTENSON 01/30/2013 01/31/2013 VIKING ELECTRIC - CREDIT $129.85 SCOTT CHRISTENSON 02/05/2013 02/07/2013 THE HOME DEPOT 2801 $47.04 SCOTT CHRISTENSON 02/06/2013 02/07/2013 FERGUSON ENTERPRISES #525 $142.67 SCOTT CHRISTENSON 02/04/2013 02/05/2013 FBI / LEEDA, INC $50.00 KERRY CROTTY 01/26/2013 01/28/2013 FRATTALLONES WOODBURY AC $4.27 CHARLES DEAVER 01/26/2013 01/29/2013 PENN CYCLE - WOODBURY $6.42 CHARLES DEAVER 01/31/2013 02/01/2013 FRATTALLONES WOODBURY AC $1.99 CHARLES DEAVER 01/31/2013 02/05/2013 DALCO ENTERPRISES, INC $188.37 CHARLES DEAVER 01/30/2013 01/31/2013 HOLLMAN INC $290.48 TOM DOUGLASS 01/31/2013 02/04/2013 THE HOME DEPOT 2801 $85.23 TOM DOUGLASS 02/01/2013 02/04/2013 THE HOME DEPOT 2801 $36.87 TOM DOUGLASS 02/01/2013 02/04/2013 WW GRAINGER $218.79 TOM DOUGLASS 02/04/2013 02/05/2013 FOREST PRODUCTS SUPPLY $942.70 TOM DOUGLASS 02/05/2013 02/06/2013 CYBEX - 01 $53.08 TOM DOUGLASS 02/05/2013 02/07/2013 THE HOME DEPOT 2801 $118.43 TOM DOUGLASS 02/06/2013 02/07/2013 CONTINENTAL RESEARCH COR $131.62 TOM DOUGLASS 02/07/2013 02/08/2013 LIFE FITNESS $50.28 TOM DOUGLASS 02/07/2013 02/08/2013 WW GRAINGER $61.43 TOM DOUGLASS Packet Page Number 40 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 01/28/2013 01/30/2013 KEEPRS INC 2 $517.67 MICHAEL DUGAS 02/05/2013 02/06/2013 LA POLICE GEAR INC $217.07 MICHAEL DUGAS 01/25/2013 01/28/2013 WALGREENS #01751 $319.98 PAUL E EVERSON 01/25/2013 01/28/2013 CONTINENTAL RESEARCH COR $1,979.09 LARRY FARR 01/25/2013 01/28/2013 CINTAS #470 $89.20 LARRY FARR 01/28/2013 01/29/2013 ELECTRO WATCHMAN INC $1,286.13 LARRY FARR 01/28/2013 01/30/2013 MOBILE RADIO ENGINEERI $202.06 LARRY FARR 01/28/2013 01/30/2013 DEPARTMENT OF LABOR AND I $60.00 LARRY FARR 01/30/2013 01/31/2013 TARGET 00024067 $207.37 LARRY FARR 01/31/2013 02/01/2013 BATTERIES PLUS #31 $122.05 LARRY FARR 02/01/2013 02/04/2013 DISPLAYS2GOCOM $463.68 LARRY FARR 02/01/2013 02/04/2013 CERTIFIED LABORATORIES $1,591.92 LARRY FARR 02/01/2013 02/04/2013 SYX*GLOBALINDUSTRIALEQ $713.36 LARRY FARR 02/01/2013 02/04/2013 WM EZPAY $491.88 LARRY FARR 02/02/2013 02/04/2013 TARGET 00024067 $214.24 LARRY FARR 02/05/2013 02/06/2013 SCHINDLER ELEVATOR CORP $634.89 LARRY FARR 02/05/2013 02/06/2013 WM EZPAY $450.91 LARRY FARR 02/05/2013 02/06/2013 WM EZPAY $1,043.86 LARRY FARR 02/06/2013 02/07/2013 CERTIFIED LABORATORIES $651.41 LARRY FARR 02/07/2013 02/07/2013 TIERNEY BROTHERS INC $2,593.36 LARRY FARR 02/06/2013 02/07/2013 APA MEMBERSHIPS AND SUBS $455.00 SHANN FINWALL 01/25/2013 01/28/2013 GANDER MOUNTAIN $409.88 TIMOTHY FLOR 02/01/2013 02/04/2013 IMAGING PATH $4,174.63 MYCHAL FOWLDS 02/04/2013 02/05/2013 TOSHIBA BUSINESS SOLUTION $134.69 MYCHAL FOWLDS 02/04/2013 02/05/2013 TOSHIBA BUSINESS SOLUTION $551.78 MYCHAL FOWLDS 02/05/2013 02/07/2013 QQEST ASSET MANAGEMENT $562.40 MYCHAL FOWLDS 02/06/2013 02/07/2013 VZWRLSS*APOCC VISN $528.73 MYCHAL FOWLDS 01/29/2013 01/30/2013 WWW.NEWEGG.COM $12.99 NICK FRANZEN 01/29/2013 01/30/2013 SHI CORP $79.12 NICK FRANZEN 01/31/2013 02/01/2013 HP SERVICES $82.27 NICK FRANZEN 01/29/2013 01/30/2013 WALGREENS #3122 $18.48 CAROLE GERNES 01/24/2013 01/28/2013 OFFICE MAX $32.09 CLARENCE GERVAIS 01/25/2013 01/28/2013 DICK'S CLOTHING&SPORTING $128.49 JAN GREW HAYMAN 02/07/2013 02/08/2013 VZWRLSS*APOCC VISN $107.45 KAREN GUILFOILE 01/30/2013 01/31/2013 HENRIKSEN ACE HARDWARE $7.49 MILES HAMRE 01/29/2013 01/31/2013 KEEPRS INC 2 $200.00 TIMOTHY HAWKINSON JR. 02/06/2013 02/07/2013 LA POLICE GEAR INC $158.78 TIMOTHY HAWKINSON JR. 01/25/2013 01/28/2013 UNIFORMS UNLIMITED INC.$134.99 PHENG HER 01/26/2013 01/28/2013 GANDER MOUNTAIN $154.99 GARY HINNENKAMP 02/07/2013 02/08/2013 FRATTALLONES WOODBURY AC $77.07 GARY HINNENKAMP 01/29/2013 01/30/2013 ELIFEGUARD INC.$331.34 RON HORWATH 02/05/2013 02/06/2013 ARC*SERVICES/TRAINING $38.00 RON HORWATH 02/06/2013 02/07/2013 AMERICAN RED CROSS $350.00 RON HORWATH 02/06/2013 02/07/2013 AMERICAN RED CROSS $120.00 RON HORWATH 01/30/2013 02/01/2013 DALCO ENTERPRISES, INC ($15.30)DAVID JAHN 01/30/2013 02/01/2013 DALCO ENTERPRISES, INC $320.14 DAVID JAHN 01/30/2013 02/01/2013 GOODIN COMPANY $290.47 DON JONES 01/30/2013 01/31/2013 MINN EMPLOYEE RECREATION $450.00 DUWAYNE KONEWKO 01/28/2013 01/30/2013 OFFICE MAX $28.48 JASON KREGER 01/28/2013 01/30/2013 STREICHER'S MO $435.99 DAVID KVAM 01/30/2013 01/31/2013 EMERGENCY AUTOMOTIVE $717.52 DAVID KVAM 01/31/2013 02/01/2013 THE GRAFIX SHOPPE $810.00 DAVID KVAM 01/31/2013 02/01/2013 THE GRAFIX SHOPPE $670.00 DAVID KVAM 02/02/2013 02/04/2013 COMCAST CABLE COMM $67.45 DAVID KVAM 02/06/2013 02/07/2013 THOMSON WEST*TCD $294.16 DAVID KVAM 02/03/2013 02/04/2013 TARGET 00021352 $26.72 MICHAEL LOCHEN 01/28/2013 01/29/2013 EMERGENCY APPARATUS MAINT $1,207.85 STEVE LUKIN Packet Page Number 41 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 01/31/2013 02/01/2013 OVERHEAD DOOR COMP $526.15 STEVE LUKIN 01/31/2013 02/01/2013 OVERHEAD DOOR COMP $1,608.45 STEVE LUKIN 01/31/2013 02/01/2013 MENARDS 3059 $37.44 STEVE LUKIN 02/01/2013 02/04/2013 AIRGASS NORTH $166.12 STEVE LUKIN 02/04/2013 02/06/2013 METRO FIRE $241.44 STEVE LUKIN 02/06/2013 02/06/2013 AIRGASS NORTH $198.23 STEVE LUKIN 01/28/2013 01/29/2013 THE UPS STORE 2171 $13.44 JASON MARINO 01/25/2013 01/28/2013 MACY*S EAST #233 $64.99 JERROLD MARTIN 01/25/2013 01/28/2013 BILLS GUN SHOP & RANGE NO $72.27 JERROLD MARTIN 02/01/2013 02/04/2013 UNIFORMS UNLIMITED INC.$21.38 JERROLD MARTIN 02/02/2013 02/04/2013 THE SALVATION ARMY 11 $45.96 ALESIA METRY 01/28/2013 01/29/2013 DONATELLI'S $129.03 MICHAEL MONDOR 01/29/2013 01/31/2013 NORTH ST PAUL PIZZA FACTO $91.25 MICHAEL MONDOR 01/30/2013 02/01/2013 FIVE GUYS #MN-1390 $95.72 MICHAEL MONDOR 01/31/2013 02/04/2013 BOUND TREE MEDICAL LLC $287.66 MICHAEL MONDOR 02/04/2013 02/06/2013 PRIMARY PRODUCTS COMPANY $348.00 MICHAEL MONDOR 02/06/2013 02/08/2013 BOUND TREE MEDICAL LLC $1,006.86 MICHAEL MONDOR 02/07/2013 02/08/2013 EVEREST EMERGENCY VEHICL $924.69 MICHAEL MONDOR 02/04/2013 02/06/2013 RED WING SHOE STORE $200.00 JOHN NAUGHTON 01/30/2013 02/01/2013 NAPA STORE 3279016 $7.80 MICHAEL NYE 02/06/2013 02/08/2013 MINNESOTA KARATE SUPPLIES $64.28 MICHAEL NYE 02/01/2013 02/04/2013 LTG POWER EQUIPMENT $34.09 ERICK OSWALD 02/04/2013 02/06/2013 TOOL-SMITH $147.40 ERICK OSWALD 01/28/2013 01/30/2013 OFFICE DEPOT #1090 $46.01 MARY KAY PALANK 01/29/2013 01/31/2013 OFFICE DEPOT #1090 $61.90 MARY KAY PALANK 01/30/2013 02/01/2013 OFFICE DEPOT #1090 $8.02 MARY KAY PALANK 02/03/2013 02/05/2013 OFFICE MAX $26.77 MARY KAY PALANK 02/04/2013 02/06/2013 OFFICE MAX ($26.77)MARY KAY PALANK 02/06/2013 02/08/2013 OFFICE DEPOT #1090 $136.98 MARY KAY PALANK 01/30/2013 01/31/2013 SHORTSTOP GAS - AMSTAR $19.11 ROBERT PETERSON 01/25/2013 01/28/2013 TOUSLEY FORD $844.81 STEVEN PRIEM 01/28/2013 01/29/2013 AUTO PLUS NO ST PAUL 392 $182.18 STEVEN PRIEM 01/28/2013 01/29/2013 AUTO PLUS NO ST PAUL 392 $10.85 STEVEN PRIEM 01/28/2013 01/29/2013 MTI $320.68 STEVEN PRIEM 01/29/2013 01/30/2013 ASPEN EQUIPMENT-BLOOMIN $59.19 STEVEN PRIEM 01/29/2013 01/30/2013 SOI*SNAP-ONEQUIPMENT $533.49 STEVEN PRIEM 01/29/2013 01/31/2013 CIRUS CONTROLS $48.61 STEVEN PRIEM 01/30/2013 01/31/2013 AUTO PLUS NO ST PAUL 392 $120.51 STEVEN PRIEM 01/30/2013 01/31/2013 SOL*SNAP-ON INDUSTRIAL $350.86 STEVEN PRIEM 01/30/2013 01/31/2013 TOUSLEY FORD $56.53 STEVEN PRIEM 01/31/2013 02/01/2013 BAUER BUILT TIRE 18 $694.96 STEVEN PRIEM 01/31/2013 02/01/2013 ZAHL PMC $343.42 STEVEN PRIEM 02/01/2013 02/04/2013 WHEELCO BRAKE &SUPPLY $455.28 STEVEN PRIEM 02/04/2013 02/05/2013 AUTO PLUS NO ST PAUL 392 $74.10 STEVEN PRIEM 02/04/2013 02/05/2013 AUTO PLUS NO ST PAUL 392 $88.77 STEVEN PRIEM 02/05/2013 02/06/2013 AUTO PLUS NO ST PAUL 392 $26.79 STEVEN PRIEM 02/05/2013 02/07/2013 TRI-STATE BOBCAT INC.$60.60 STEVEN PRIEM 02/06/2013 02/07/2013 AUTO PLUS NO ST PAUL 392 $18.96 STEVEN PRIEM 02/07/2013 02/08/2013 AUTO PLUS NO ST PAUL 392 $5.25 STEVEN PRIEM 02/07/2013 02/08/2013 AMERICAN FASTENER AND SUP $52.26 STEVEN PRIEM 02/07/2013 02/08/2013 TRUCK UTILITIES INC $103.67 STEVEN PRIEM 01/28/2013 01/30/2013 THE HOME DEPOT 2801 $149.81 KELLY PRINS 02/04/2013 02/05/2013 HIRSHFIELDS/MAPLEWOOD $149.57 KELLY PRINS 02/05/2013 02/06/2013 VIKING ELECTRIC - ST PAUL $355.89 KELLY PRINS 02/05/2013 02/06/2013 MENARDS 3059 $22.43 KELLY PRINS 01/28/2013 01/31/2013 DALCO ENTERPRISES, INC $474.04 MICHAEL REILLY 01/30/2013 01/31/2013 HILLYARD INC MINNEAPOLIS $1,435.82 MICHAEL REILLY Packet Page Number 42 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 01/29/2013 01/30/2013 LIFE FITNESS $1,140.00 LORI RESENDIZ 01/30/2013 02/01/2013 SUBWAY 00052159 $120.00 LORI RESENDIZ 02/01/2013 02/04/2013 SCW FITNESS EDUCATION $250.00 LORI RESENDIZ 02/04/2013 02/05/2013 SUCCESS MEDIA $49.99 LORI RESENDIZ 02/01/2013 02/04/2013 OFFICE DEPOT #1090 $112.47 AUDRA ROBBINS 02/01/2013 02/04/2013 OFFICE DEPOT #1079 $24.96 AUDRA ROBBINS 02/06/2013 02/07/2013 MN RECREATION AND PARK A $323.00 AUDRA ROBBINS 02/06/2013 02/08/2013 OFFICE DEPOT #1090 $7.49 AUDRA ROBBINS 02/01/2013 02/04/2013 THE HOME DEPOT 2801 ($19.04)ROBERT RUNNING 02/05/2013 02/06/2013 ABLE HOSE RUBBER LLC $47.82 ROBERT RUNNING 01/25/2013 01/28/2013 LILLIE SUBURBAN NEWSPAPE $90.00 DEB SCHMIDT 01/31/2013 02/01/2013 LILLIE SUBURBAN NEWSPAPE $138.00 DEB SCHMIDT 02/02/2013 02/04/2013 TMOBILE*FDP PAYMENT $31.10 DEB SCHMIDT 02/04/2013 02/06/2013 JIMMY JOHN'S # 574 $101.66 DEB SCHMIDT 02/06/2013 02/07/2013 LILLIE SUBURBAN NEWSPAPE $382.50 DEB SCHMIDT 01/29/2013 01/31/2013 USA MOBILITY WIRELE $16.09 SCOTT SCHULTZ 02/04/2013 02/06/2013 ON SITE SANITATION INC $52.37 SCOTT SCHULTZ 01/28/2013 01/30/2013 PIONEER PRESS ADVERTISING $175.00 CAITLIN SHERRILL 01/28/2013 01/30/2013 PIONEER PRESS ADVERTISING $262.50 CAITLIN SHERRILL 01/28/2013 01/30/2013 PIONEER PRESS ADVERTISING $262.50 CAITLIN SHERRILL 01/29/2013 01/30/2013 CUB FOODS #1599 $66.64 CAITLIN SHERRILL 01/29/2013 01/31/2013 A-1 LAUNDRY $63.74 CAITLIN SHERRILL 02/01/2013 02/04/2013 SEAT BELT EXTENDERS $26.99 MICHAEL SHORTREED 01/30/2013 02/01/2013 OFFICE DEPOT #1090 $86.82 ANDREA SINDT 01/28/2013 01/30/2013 KEEPRS INC 2 $200.00 JOSEPH STEINER 02/04/2013 02/05/2013 LA POLICE GEAR INC $217.73 JOSEPH STEINER 02/04/2013 02/06/2013 KEEPRS INC 2 $12.92 JOSEPH STEINER 01/28/2013 01/30/2013 NORTH METRO AUTOMOTIVE $207.09 RONALD SVENDSEN 02/06/2013 02/07/2013 AMAZON MKTPLACE PMTS $13.95 WILLIAM SYPNIEWSKI 02/07/2013 02/07/2013 AMAZON.COM $76.46 WILLIAM SYPNIEWSKI 02/07/2013 02/07/2013 AMAZON MKTPLACE PMTS $129.43 WILLIAM SYPNIEWSKI 02/04/2013 02/05/2013 LA POLICE GEAR INC $241.77 THOMAS SZCZEPANSKI 01/24/2013 01/28/2013 NAPA STORE 3279016 $38.44 TODD TEVLIN 01/25/2013 01/28/2013 UNIFORMS UNLIMITED INC.$28.86 PAUL THIENES 01/29/2013 01/31/2013 MAKE IT FIT ALTERATIONS $9.62 JOSEPH TRAN 01/30/2013 02/01/2013 THE HOME DEPOT 2801 $6.40 JEFF WILBER 01/30/2013 02/01/2013 NORTHERN TOOL EQUIP-MN $192.81 JEFF WILBER 01/30/2013 02/01/2013 RAPID PACKAGING $104.82 TAMMY YOUNG 01/30/2013 02/01/2013 RAPID PACKAGING $83.45 TAMMY YOUNG 02/01/2013 02/04/2013 OFFICE DEPOT #1090 $136.15 SUSAN ZWIEG $54,903.94 Packet Page Number 43 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx CHECK #CHECK DATE EMPLOYE E NAME 02/15/13 KOPPEN, MARVIN 435.16 02/15/13 ROSSBACH, WILLIAM 494.44 02/15/13 CAVE, REBECCA 435.16 02/15/13 JUENEMANN, KATHLEEN 435.16 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD AMOUNT 02/15/13 CARDINAL, ROBERT 435.16 02/15/13 BURLINGAME, SARAH 2,074.93 02/15/13 KANTRUD, HUGH 184.62 02/15/13 AHL, R. CHARLES 5,070.72 02/15/13 ANTONEN, JAMES 5,352.58 02/15/13 STRAUTMANIS, MARIS 138.00 02/15/13 VALLE, EDWARD 50.00 02/15/13 BAUMAN, GAYLE 4,186.17 02/15/13 ANDERSON, CAROLE 2,857.39 02/15/13 JAHN, DAVID 1,860.29 02/15/13 RAMEAUX, THERESE 3,061.19 02/15/13 CHRISTENSON, SCOTT 1,981.35 02/15/13 FARR, LARRY 3,215.25 02/15/13 SINDT, ANDREA 2,113.82 02/15/13 ARNOLD, AJLA 1,627.69 02/15/13 KELSEY, CONNIE 2,594.79 02/15/13 RUEB, JOSEPH 2,773.80 02/15/13 DEBILZAN, JUDY 1,327.92 02/15/13 JACKSON, MARY 2,126.08 02/15/13 CORTESI, LUANNE 1,100.66 02/15/13 LARSON, MICHELLE 1,649.60 02/15/13 SCHMIDT, DEBORAH 2,884.82 02/15/13 SPANGLER, EDNA 1,140.33 02/15/13 BEGGS, REGAN 1,497.35 02/15/13 GUILFOILE, KAREN 4,207.64 02/15/13 SCHOENECKER, LEIGH 1,646.15 02/15/13 WEAVER, KRISTINE 2,356.55 02/15/13 OSTER, ANDREA 1,907.49 02/15/13 RICHTER, CHARLENE 987.69 02/15/13 MECHELKE, SHERRIE 1,140.33 02/15/13 MOY, PAMELA 1,520.44 02/15/13 SVENDSEN, JOANNE 2,101.79 02/15/13 THOMFORDE, FAITH 1,497.35 02/15/13 PALANK, MARY 1,905.17 02/15/13 POWELL, PHILIP 2,932.46 02/15/13 CORCORAN, THERESA 1,900.55 02/15/13 KVAM, DAVID 4,630.18 02/15/13 ABEL, CLINT 2,878.21 02/15/13 ALDRIDGE, MARK 3,225.69 Packet Page Number 44 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 02/15/13 BELDE, STANLEY 2,990.84 02/15/13 BENJAMIN, MARKESE 2,975.57 02/15/13 BAKKE, LONN 2,937.06 02/15/13 BARTZ, PAUL 4,053.38 02/15/13 CROTTY, KERRY 3,611.20 02/15/13 DEMULLING, JOSEPH 2,819.55 02/15/13 BUSACK, DANIEL 3,893.66 02/15/13 CARNES, JOHN 1,980.09 02/15/13 BIERDEMAN, BRIAN 4,192.05 02/15/13 BOHL, JOHN 3,151.33 02/15/13 FORSYTHE, MARCUS 2,510.05 02/15/13 FRASER, JOHN 3,158.68 02/15/13 ERICKSON, VIRGINIA 3,151.33 02/15/13 FLOR, TIMOTHY 3,725.17 02/15/13 DOBLAR, RICHARD 4,005.46 02/15/13 DUGAS, MICHAEL 4,678.65 02/15/13 HIEBERT, STEVEN 2,990.84 02/15/13 JOHNSON, KEVIN 3,808.95 02/15/13 HAWKINSON JR, TIMOTHY 2,832.73 02/15/13 HER, PHENG 2,819.55 02/15/13 FRITZE, DEREK 2,979.75 02/15/13 GABRIEL, ANTHONY 3,409.21 02/15/13 LANGNER, SCOTT 3,092.20 02/15/13 LANGNER, TODD 2,980.04 02/15/13 KREKELER, NICHOLAS 876.00 02/15/13 KROLL, BRETT 2,878.21 02/15/13 KALKA, THOMAS 940.28 02/15/13 KONG, TOMMY 2,937.06 02/15/13 MCCARTY, GLEN 3,092.20 02/15/13 METRY, ALESIA 3,964.60 02/15/13 MARINO, JASON 2,904.76 02/15/13 MARTIN, JERROLD 3,156.15 02/15/13 LU, JOHNNIE 2,997.86 02/15/13 LYNCH, KATHERINE 2,566.32 02/15/13 RHUDE, MATTHEW 2,923.56 02/15/13 SHORTREED, MICHAEL 4,091.18 02/15/13 PARKER, JAMES 2,453.48 02/15/13 REZNY, BRADLEY 2,953.29 02/15/13 NYE, MICHAEL 3,401.41 02/15/13 OLSON, JULIE 2,937.06 02/15/13 THEISEN, PAUL 3,038.70 02/15/13 THIENES, PAUL 3,576.04 02/15/13 SZCZEPANSKI, THOMAS 3,073.66 02/15/13 TAUZELL, BRIAN 2,859.07 02/15/13 STEINER, JOSEPH 3,209.59 02/15/13 SYPNIEWSKI, WILLIAM 3,027.57 02/15/13 BAHL, DAVID 494.92 02/15/13 BASSETT, BRENT 581.76 02/15/13 XIONG, KAO 2,878.21 02/15/13 ANDERSON, BRIAN 157.56 02/15/13 TRAN, JOSEPH 2,992.55 02/15/13 WENZEL, JAY 2,977.90 Packet Page Number 45 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 02/15/13 CRAWFORD - JR, RAYMOND 872.64 02/15/13 CRUMMY, CHARLES 448.44 02/15/13 CAPISTRANT, JACOB 163.62 02/15/13 CAPISTRANT, JOHN 947.40 02/15/13 BAUMAN, ANDREW 2,944.57 02/15/13 BOURQUIN, RON 799.92 02/15/13 FOSSUM, ANDREW 3,806.85 02/15/13 HAGEN, MICHAEL 787.80 02/15/13 EVERSON, PAUL 2,986.11 02/15/13 FASULO, WALTER 505.53 02/15/13 DAWSON, RICHARD 3,833.77 02/15/13 EATON, PAUL 157.56 02/15/13 IMM, TRACY 145.44 02/15/13 JANSEN, CHAD 36.36 02/15/13 HAWTHORNE, ROCHELLE 3,149.40 02/15/13 HUTCHINSON, JAMES 692.91 02/15/13 HALE, JOSEPH 339.38 02/15/13 HALWEG, JODI 3,363.25 02/15/13 KERSKA, JOSEPH 690.84 02/15/13 KONDER, RONALD 278.76 02/15/13 KANE, ROBERT 735.31 02/15/13 KARRAS, JAMIE 848.40 02/15/13 JONES, JONATHAN 218.16 02/15/13 JUREK, GREGORY 3,590.03 02/15/13 MILLER, NICHOLAS 278.76 02/15/13 MONDOR, MICHAEL 3,259.74 02/15/13 LOCHEN, MICHAEL 929.20 02/15/13 MILLER, LADD 7.08 02/15/13 KUBAT, ERIC 2,986.15 02/15/13 LINDER, TIMOTHY 3,532.86 02/15/13 NOWICKI, PAUL 169.68 02/15/13 OLSON, JAMES 3,773.21 02/15/13 NIELSEN, KENNETH 278.76 02/15/13 NOVAK, JEROME 3,624.97 02/15/13 MONSON, PETER 242.40 02/15/13 MORGAN, JEFFERY 341.40 02/15/13 POWERS, KENNETH 306.03 02/15/13 RAINEY, JAMES 793.86 02/15/13 PETERSON, MARK 593.91 02/15/13 PETERSON, ROBERT 2,857.03 02/15/13 OPHEIM, JOHN 509.07 02/15/13 PACHECO, ALPHONSE 630.24 02/15/13 RICE, CHRISTOPHER 816.63 02/15/13 RODRIGUEZ, ROBERTO 739.32 02/15/13 RAVENWALD, CORINNE 145.44 02/15/13 REYNOSO, ANGEL 66.66 02/15/13 RANK, NATHAN 745.38 02/15/13 RANK, PAUL 539.34 02/15/13 STREFF, MICHAEL 3,834.27 02/15/13 SVENDSEN, RONALD 3,530.67 02/15/13 SCHULTZ, JEROME 439.35 02/15/13 SEDLACEK, JEFFREY 3,127.75 Packet Page Number 46 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 02/15/13 WHITE, JOEL 496.92 02/15/13 GERVAIS-JR, CLARENCE 3,985.69 02/15/13 BRINK, TROY 2,850.35 02/15/13 BUCKLEY, BRENT 3,099.96 02/15/13 KNUTSON, LOIS 2,054.95 02/15/13 NIVEN, AMY 1,302.24 02/15/13 LUKIN, STEVEN 4,616.93 02/15/13 ZWIEG, SUSAN 1,706.93 02/15/13 NAGEL, BRYAN 3,560.40 02/15/13 OSWALD, ERICK 2,678.37 02/15/13 JONES, DONALD 2,369.35 02/15/13 MEISSNER, BRENT 2,424.79 02/15/13 DEBILZAN, THOMAS 2,382.34 02/15/13 EDGE, DOUGLAS 2,320.20 02/15/13 DUCHARME, JOHN 2,740.37 02/15/13 ENGSTROM, ANDREW 2,631.75 02/15/13 TEVLIN, TODD 2,597.32 02/15/13 BURLINGAME, NATHAN 2,087.22 02/15/13 RUIZ, RICARDO 1,789.92 02/15/13 RUNNING, ROBERT 2,849.35 02/15/13 THOMPSON, MICHAEL 4,261.34 02/15/13 ZIEMAN, SCOTT 180.00 02/15/13 LINDBLOM, RANDAL 2,740.37 02/15/13 LOVE, STEVEN 3,584.44 02/15/13 JAROSCH, JONATHAN 2,928.55 02/15/13 KREGER, JASON 2,234.61 02/15/13 HINNENKAMP, GARY 2,525.63 02/15/13 NAUGHTON, JOHN 2,349.54 02/15/13 HAMRE, MILES 1,731.50 02/15/13 HAYS, TAMARA 1,734.96 02/15/13 JANASZAK, MEGHAN 1,569.35 02/15/13 KONEWKO, DUWAYNE 4,413.24 02/15/13 HAYMAN, JANET 1,394.03 02/15/13 HUTCHINSON, ANN 2,649.16 02/15/13 DEAVER, CHARLES 713.72 02/15/13 GERNES, CAROLE 637.89 02/15/13 NORDQUIST, RICHARD 2,371.64 02/15/13 BIESANZ, OAKLEY 1,648.29 02/15/13 THOMPSON, DEBRA 760.22 02/15/13 YOUNG, TAMELA 2,015.75 02/15/13 KROLL, LISA 1,900.55 02/15/13 SWANSON, CHRIS 672.00 02/15/13 WACHAL, KAREN 913.88 02/15/13 GAYNOR, VIRGINIA 3,244.09 02/15/13 CARVER, NICHOLAS 3,362.20 02/15/13 FISHER, DAVID 3,807.86 02/15/13 MARTIN, MICHAEL 2,762.95 02/15/13 BRASH, JASON 2,510.95 02/15/13 EKSTRAND, THOMAS 3,829.34 02/15/13 FINWALL, SHANN 3,233.35 02/15/13 SWAN, DAVID 2,766.15 02/15/13 WELLENS, MOLLY 1,786.15 Packet Page Number 47 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 02/15/13 BJORK, BRANDON 288.75 02/15/13 BRENEMAN, NEIL 2,267.65 02/15/13 ACEITUNO, FELIPE 197.00 02/15/13 BERGER, STEPHANIE 638.88 02/15/13 GORACKI, GERALD 291.38 02/15/13 KLEIN, AARON 126.00 02/15/13 DRAKE, TAYLOR 128.00 02/15/13 FRANK, PETER 425.00 02/15/13 CHUHEL, KAYLA 176.00 02/15/13 DEBILZAN, JAIME 24.00 02/15/13 ROBBINS, CAMDEN 315.00 02/15/13 RYAN, ANDREW 300.00 02/15/13 MAIDMENT, COLIN 304.75 02/15/13 ROBBINS, AUDRA 3,019.96 02/15/13 LARSON, KATELYN 28.00 02/15/13 LUBKE, COLLEEN 108.00 02/15/13 HAAG, MARK 2,851.68 02/15/13 ORE, JORDAN 1,582.00 02/15/13 VUKICH, CANDACE 503.00 02/15/13 ADAMS, DAVID 1,963.90 02/15/13 SHERWOOD, CHRISTIAN 484.00 02/15/13 TAYLOR, JAMES 2,876.58 02/15/13 CRAWFORD - JR, RAYMOND 471.92 02/15/13 EVANS, CHRISTINE 1,443.22 02/15/13 ANZALDI, MANDY 517.62 02/15/13 BERNARDY, CHRISTINE 2,448.93 02/15/13 SCHULTZ, SCOTT 3,342.97 02/15/13 WILBER, JEFFREY 1,567.77 02/15/13 KULHANEK-DIONNE, ANN 449.50 02/15/13 PELOQUIN, PENNYE 612.07 02/15/13 HOFMEISTER, MARY 1,124.45 02/15/13 HOFMEISTER, TIMOTHY 454.51 02/15/13 GLASS, JEAN 2,125.10 02/15/13 HER, PETER 207.68 02/15/13 ANDERSON, JOSHUA 623.50 02/15/13 BAETZOLD, SETH 58.00 02/15/13 VUE, LOR PAO 293.70 02/15/13 AICHELE, MEGAN 275.81 02/15/13 SHERRILL, CAITLIN 789.16 02/15/13 VANG, TIM 642.75 02/15/13 CRANDALL, KRISTA 285.00 02/15/13 DEMPSEY, BETH 227.25 02/15/13 BUCKLEY, BRITTANY 134.10 02/15/13 BUTLER, ANGELA 127.50 02/15/13 BAUDE, SARAH 36.50 02/15/13 BRUSOE, CRISTINA 87.75 02/15/13 FLORES, LUIS 114.00 02/15/13 FONTAINE, KIM 565.76 02/15/13 EHLE, DANIEL 84.53 02/15/13 ERICKSON-CLARK, CAROL 49.00 02/15/13 DRECHSEL, SARAH 58.75 02/15/13 DUNN, RYAN 1,125.01 Packet Page Number 48 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 02/15/13 HAGSTROM, EMILY 80.40 02/15/13 HANSEN, HANNAH 208.80 02/15/13 GIEL, NICOLE 38.00 02/15/13 GRUENHAGEN, LINDA 533.90 02/15/13 FOX, KELLY 30.00 02/15/13 FRAMPTON, SAMANTHA 84.25 02/15/13 JOYER, ANTHONY 51.80 02/15/13 KOHLER, ROCHELLE 72.00 02/15/13 HORWATH, RONALD 2,738.98 02/15/13 JOHNSON, BARBARA 458.18 02/15/13 HEINRICH, SHEILA 213.00 02/15/13 HOLMBERG, LADONNA 582.00 02/15/13 MCCOMAS, LEAH 108.50 02/15/13 NADEAU, TAYLOR 68.40 02/15/13 LAMSON, ELIANA 36.00 02/15/13 MCCANN, NATALIE 106.00 02/15/13 KOZDROJ, GABRIELLA 50.00 02/15/13 LAMEYER, BRENT 47.13 02/15/13 RESENDIZ, LORI 2,257.76 02/15/13 RICHTER, DANIEL 113.40 02/15/13 PROESCH, ANDY 740.98 02/15/13 RANEY, COURTNEY 675.00 02/15/13 NITZ, CARA 124.00 02/15/13 NORTHOUSE, KATHERINE 66.83 02/15/13 SMITH, CASEY 206.27 02/15/13 SMITLEY, SHARON 414.40 02/15/13 SCHREINER, MICHELLE 43.00 02/15/13 SMITH, ANN 20.30 02/15/13 SCHMIDT, EMILY 41.44 02/15/13 SCHREIER, ROSEMARIE 520.00 02/15/13 TUPY, MARCUS 166.25 02/15/13 VANG, XANG 129.00 02/15/13 TRUE, ANDREW 80.13 02/15/13 TUPY, HEIDE 91.60 02/15/13 TAYLOR, MYLES 18.38 02/15/13 TREPANIER, TODD 352.00 02/15/13 HITE, ANDREA 158.00 02/15/13 LANGER, CHELSEA 55.25 02/15/13 BOSLEY, CAROL 119.04 02/15/13 DANIEL, BREANNA 231.00 02/15/13 WARNER, CAROLYN 52.80 02/15/13 WEINHAGEN, SHELBY 259.00 02/15/13 MALONEY, SHAUNA 324.50 02/15/13 PRINS, KELLY 1,805.76 02/15/13 CRAWFORD, SHAWN 507.00 02/15/13 DOUGLASS, TOM 1,852.76 02/15/13 LANGER, KAYLYN 116.88 02/15/13 BORCHERT, JONATHAN 119.00 02/15/13 THOMPSON, BENJAMIN 459.00 02/15/13 VANG, GEORGE 21.75 02/15/13 REILLY, MICHAEL 2,305.85 02/15/13 SINDT, DARIEN 55.25 Packet Page Number 49 of 140 S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -2-8 and 2-15.xlsx 9989127 9989128 9989129 9989130 9989131 9989132 9989133 9989134 9989135 9989136 9989137 9989138 9989139 9989140 9989141 9989142 9989143 9989144 9989145 9989146 9989147 9989148 9989149 9989150 9989151 9989152 9989153 9989154 9989155 9989156 9989157 9989158 9989159 02/15/13 AICHELE, CRAIG 2,200.55 02/15/13 PRIEM, STEVEN 2,485.97 02/15/13 ABRAHAMSON, AMANDA 89.50 02/15/13 ANDERSON, ZACHARY 110.25 02/15/13 FOWLDS, MYCHAL 3,791.22 02/15/13 FRANZEN, NICHOLAS 2,623.62 02/15/13 WOEHRLE, MATTHEW 2,654.30 02/15/13 BERGO, CHAD 2,628.80 02/15/13 FERNANDEZ, JOSEPH 275.63 02/15/13 FISHER, CHANCE 61.25 02/15/13 DOTAS, ANDREW 48.00 02/15/13 DOTAS, KENT 62.00 02/15/13 AYD, GWEN 30.00 02/15/13 BONKO, JACK 117.50 02/15/13 KUSTERMAN, KEVIN 80.50 02/15/13 LARSON, DANIEL 110.25 02/15/13 HACKETT, ANDREW 29.00 02/15/13 HANNIGAN, RACHEL 24.50 02/15/13 GALBA, DANIEL 445.50 02/15/13 GREENER, DOUGLAS 120.75 02/15/13 PETERSON, HAYLIE 72.00 02/15/13 SORENSON, ERICA 126.00 02/15/13 MERRITT, MICHAEL 445.50 02/15/13 O'BRIEN, PATRICIA 30.00 02/15/13 MEISSNER, MICHAEL 64.00 02/15/13 MERRITT, JACOB 214.50 02/15/13 O'BRIEN, ELIZABETH 29.06 02/15/13 PIEPER, THEODORE 75.00 02/15/13 WISTL, MOLLY 342.38 02/15/13 ERICSON, RACHEL 69.75 02/15/13 TARR-JR, GUS 135.00 02/15/13 WISTL, MARK 192.00 02/15/13 STEFFEN, MICHAEL 102.00 515,870.81 02/15/13 RANGEL, SAMANTHA 157.25 02/15/13 CUSICK, JESSICA 278.38 02/15/13 WALES, ABIGAIL 172.01 02/15/13 WHITE, DANICA 42.08 02/15/13 SCHREIER, ABIGAIL 137.60 02/15/13 SCOTT, HALEY 91.88 Packet Page Number 50 of 140 Item G2 AGENDA REPORT TO: Jim Antonen, City Manager FROM: Karen Guilfoile, City Clerk DATE: February 15, 2013 SUBJE CT: Temporary Gambling Permit Resolution for Church of St. Pascal Baylon Introduction Michael Lentz representing the Church of St. Pascal Baylon has submitted an application for a temporary gambling permit for their Family and Friends event held at the Maplewood Community Center, located at 2100 White Bear Avenue. The event will be held on Saturday, April 13, 2013 from 5:00pm to 11:00pm. It is requested the council approve the following resolutions for the temporary gambling. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Church of St. Pascal Baylon. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Church of St. Pascal Baylon for their event held at the Maplewood Community Center, located at 2100 White Bear Avenue. Packet Page Number 51 of 140 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner Chuck Ahl, Assistant City Manager SUBJECT: Conditional Use Permit Review, CarMax, Mogren Retail Ad dition LOCATION: Highway 61 and Beam Avenue DATE: February 19, 2013 INTRODUCTION The conditional use permit (CUP) review for the CarMax Automobile Dealership and the Mogren Retail Addition planned unit development (PUD) at the northeast corner of Highway 61 and Beam Avenue are due for their annual review. This PUD allows the commercial development of four sites that are the Mogren Retail Addition. The CarMax dealership consists of used auto sales and auto repair which required a CUP by city ordinance. Of the other three sites, Costco has been built, but the city has not received any development proposals for the remaining two sites. BACKGROUND Project Background December 12, 2006: The community design review board (CDRB) recommended approval of the CarMax plans. December 18, 2006: The city council approved a CUP for this PUD, the preliminary plat and approved the design plans. The council also adopted a resolution ordering the public improvements for the Mogren Retail Addition, which was then called the CarMax/Mogren Addition. January 9, 2007: The CDRB reviewed revisions to the building elevations and approved those changes. February 12, 2007: The city council approved the final plat. January 14, 2008, March 9, 2009, March 8, 2010, February 28, 2011 and February 27, 2012: The city council reviewed the CUP for this PUD and moved to review this permit again in one year. Code Requirement Section 44-1100 (a) of the city ordinances requires the periodic review of CUPs. This ordinance allows the council to specify a specific term or an indefinite term for subsequent reviews. Annual reviews are typical. Agenda Item G3 Packet Page Number 52 of 140 DISCUSSION John J. McNamara IV, representing CarMax, has written informing the city staff that CarMax still plans on building their facility. Refer to the attached letter. In the letter, Mr. McNamara explains that the applicant has been working with city staff throughout 2012 in order to prepare for the start of development of their site in Maplewood. CarMax has made similar progress on another site in the Twin Cities which shows commitment to this regional market and Maplewood. CarMax has made a substantial investment in the Maplewood project by their site preparation and still plans to build this facility. The city should continue to review the CUP for CarMax and the PUD for the Mogren Retail Addition each year to monitor them for progress and condition compliance. RECOMMENDATION Review the conditional use permit for the CarMax conditional use permit and the Mogren Retail Addition planned unit development again in one year. p:sec 3\CarMax\CarMax CUP Rev_022513 Attachments: 1. Location Map 2. Project Site Plan 3. December 18, 2006 PUD Conditions 4. Letter from John J. McNamara IV dated January 23, 2013 Packet Page Number 53 of 140 Attachment 1 Packet Page Number 54 of 140 Attachment 2 Packet Page Number 55 of 140 Attachment 3 Packet Page Number 56 of 140 Packet Page Number 57 of 140 Packet Page Number 58 of 140 Packet Page Number 59 of 140 Packet Page Number 60 of 140 Attachment 4 Packet Page Number 61 of 140 AGENDA REPORT TO: James Antonen, City Manager FROM: Steven Love, Assistant Engineer SUBJECT: Approval of Cost Share Agreement with the Metropolitan Council for Inflow/Infiltration Improvements DATE: February 14, 2013 INTRODUCTION The City Council will consider approving the attached resolution signifying the council’s approval of the attached Inflow/Infiltration cost share agreement with the Metropolitan Council and directing the Assistant City Manager to enter into the cost share agreement. BACKGROUND The 2012 Minnesota Legislature appropriated $4,000,000 of state bond funds for an I & I cost share grant program for metropolitan cities to mitigate inflow and infiltration into the Sanitary sewer collection systems. Over the past several years the City of Maplewood has added sanitary sewer lining, for both on and off project areas, to neighborhood reconstruction Capital Improvement Projects (CIP). Each year areas within the City of Maplewood are identified for potential Inflow/Infiltration (I & I) remediation work. Typically the identified sewer mains suffer from pipe cracks, separated joints, and root intrusion. To correct these issues and to help prevent I & I the sewer mains are lined. As part of the lining process the mains are cleaned, televised, and lined. The lining process in essence creates a new solid pipe inside the existing sanitary sewer main and thereby eliminating the above pipe issues. To ensure the best possible lining results sewer lining is generally one of the last items done as part of a construction project. This helps ensure the newly lined pipe is not cut into for random repairs, damage due to construction, or installation of new sanitary services. The City of Maplewood requested and has been granted an extension of the spending deadline from June 30, 2014 to September 30, 2014. For lining projects that have occurred or are anticipated to occur during the project spending deadline the estimated cost, including engineering and project management, is $311,089.92. Of the total estimated cost $236,568 are eligible for I & I costs. The Metropolitan Council Municipal Publicly Owned Infrastructure Inflow/Infiltration Grant Program is setup to provide matching funds for I & I projects. These funds are initially capped at $50,000 per city. The City of Maplewood has been notified that we are eligible to take part in this program and have been approved for $58,568 of matching grant funds. These funds are eligible for I & I projects competed between May 12, 2012 and September 30, 2014. I & I projects can be done as part of approved CIP projects or as standalone projects. As part of the cost share agreement a resolution by the City Council approving the cost share agreement is required to be submitted along with the completed agreement. Agenda Item G4 Packet Page Number 62 of 140 RECOMMENDATION Staff recommends that the City Council approve the attached Inflow/Infiltration cost share agreement with the Metropolitan Council and directing the Assistant City Manager to enter into the cost share agreement. Minor modifications approved by the City Attorney are authorized as needed for the agreement. Attachments: 1. Resolution Agenda Item G4 Packet Page Number 63 of 140 RESOLUTION APPROVAL OF COST SHARE AGREEMENT WITH THE METROPOLITAN COUNCIL FOR INFLOW/INFILTRATION IMPROVEMENTS WHEREAS, the City Council of Maplewood, Minnesota has heretofore approved the cost share agreement between the City of Maplewood and the Metropolitan Council for inflow/infiltration improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Assistant City Manager is hereby authorized to enter into the cost share agreement. Adopted by the Maplewood City Council on this 25th day of February 2013. Agenda Item G4 Attachment 1 Packet Page Number 64 of 140 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer / Deputy Public Works Director SUBJECT: Approval of Resolution Approving Plans and Specifications and Authorizing Advertisement for Bid, Bid Package 4, East Metro Public Safety Training Center, City Project 09-09 DATE: February 15, 2013 INTRODUCTION The site preparation work authorized under Bid Package 1 (Utilities) and Bid Package 2 (Soil Corrections and Grading) is substantially complete as of December 2012. The City Council will consider approving final plans and specifications and authorizing advertising for bids for Bid Package 4 (Simulation and Training Building). The bid opening for Bid Package 4 is proposed for 10:00 a.m. March 20, 2013. The award of bid would be considered by the City Council at the March 25, 2013, regular meeting. BACKGROUND The project has been in the planning stages for several years and in 2012 was presented to and discussed with the City Council, Environmental and Natural Resources Commission, Community Design Review Board and Planning Commission. The project is located on Century Avenue (Trunk Highway 120) at the intersection of 34th Street North (TH 5) as shown in Exhibit A. The project Feasibility Study was accepted by the council on May 14, 2012, with a resolution authorizing the preparation of plans and specifications for Bid Package 1, and calling for a public hearing. The council approved a Cooperative Agreement with MnDOT for the acquisition of the property on which the public safety training center is to be located. MnDOT provided the City with the quit claim deed transferring 14.31 acres of the property in December 2012. The deed was recorded with Ramsey County in January 2013. Approximately 6.2 acres of the original parcel remains in fee title with MnDOT to allow for their continued maintenance operations. PROJECT SCHEDULE The overall project is currently on schedule. At this February 25, 2013, council meeting all of the necessary approvals are being requested to facilitate the work associated with Bid Package 4, Simulation and Training Building. Authorizations for approving plans and advertising for bid for Bid Packages 3 and 5 are anticipated in March and April 2013. DISCUSSION The feasibility study anticipated three bid packages to complete the facility construction as outlined in the June 25, 2012, Council Agenda Report: Agenda Item G5 Packet Page Number 65 of 140 1. Bid Package 1 - Public Utility Improvements (2012) 2. Bid Package 2 - Soils and Environmental Clean-up Actions and MnDOT Site Improvements/Mass Grading (2012) 3. Bid Package 3 - Training Center Improvements, Intersection Improvements, Marshlands Site Improvements (2013) As design work progressed it became apparent that savings in costs and schedule could be realized by dividing the planned Bid Package 3 work into three separate bid packages listed below and illustrated in Exhibit B: Bid Package 3 Site Civil, Utilities, Traffic Signal, Marshlands Bid Package 4 Simulation and Training Building Bid Package 5 Burn House (and bid alternate Training Tower) Each of these three bid packages will be completed in 2013, with Bid Package 4 the first to be let, followed by Bid Package 5 and finally Bid Package 3. This will allow the simulation building and burn building construction to proceed and be substantially completed prior to the final site work and restoration. Delivering the project through these separate bid packages is also intended to focus each contract on a more specific type of construction and thus yield more competitive bids for each package. The Simulation and Training building includes a 30-foot x 70-foot area for a training classroom, office and restrooms and a 100-foot x 65-foot shop/training area that will be used for a range of inside training activities. The shop area will also serve as an interior storage area for training equipment, props and supplies. Exterior construction materials and colors have been reviewed by City staff. A site layout is attached as Exhibit B. The floor plan for the Simulation and Training Building is attached as Exhibit C and D, and elevation views are attached as Exhibits E and F. The Simulation and Training Building will house the heating units for all three buildings, including the two training structures that will be completed under Bid Package 5. All three buildings will include in- floor radiant heating which will be heated initially through a boiler system. The geothermal feasibility analysis completed for the site indicates that a geothermal system is feasible and the planned construction will accommodate switching the radiant floor heating system to geothermal in the future. The geothermal heating/cooling system would be evaluated further as part of the future work on the classroom building in the north east portion of the site. If budget is available at that time, the system would be designed and constructed as part of that future work. BUDGET The improvements are proposed to be financed through a combination of grant funds, City of Maplewood funds, funds paid by St. Paul Regional Water Services and MnDOT and special assessments to the benefiting property. For the special assessment, the City desires to have the opportunity to assess the JPA for a portion of the costs of the public utility improvements. The City has a total estimated budget of $4,335,000 for the Phase 1 work including a $3,000,000 grant from the State of Minnesota to design and construct a significant portion of the proposed improvements and $450,000 grant from the Ramsey County Environmental Response. Agenda Item G5 Packet Page Number 66 of 140 The following is a summary of the proposed financing plan: FUNDING ITEM FUNDING SOURCE AMOUNT 1 STATE BONDING BILL GRANT $3,000,000 2 RAMSEY CO ERF GRANT $450,000 3 CITY EUF FUND $250,000 4 CITY CIP FUND $250,000 5 EAST METRO JPA – SPECIAL ASSESSMENT $175,000 6 MNDOT/MSA STREET ACCOUNT $55,000 7 ST PAUL REGIONAL WATER SERVICES (WATER MAIN LOOP) $55,000 8 SANITARY SEWER FUND $50,000 9 ST PAUL WAC FUND $50,000 TOTAL PHASE 1 $4,335,000 The preliminary cost estimate presented in the Feasibility Report of $797,500 for construction of the Simulation and Training Building was revised to account for inflation and to equip the building for the future geothermal heating system at an estimated cost of $84,000. Accounting for these adjustments, the revised opinion of construction costs is $935,000. The inflation factor of 6.74% was taken from the Minnesota Management and Budget Office guidelines and was also used in the project Pre-Design Report. The in-floor radiant heating system will initially function with a glycol/boiler system and would be connected to geothermal heating system in a future phase of the project. An independent preliminary construction cost estimate suggests the potential for construction costs to exceed $1,000,000. SEH staff is meeting with the project Steering Committee design team on February 21, 2013, to identify final plan revisions and refine the construction cost estimate. RECOMMENDATION It is recommended that the City Council approve the attached resolution for Approving Plans and Advertisement for Bids, East Metro Public Safety Training Center Bid Package 4, City Project 09-09. Attachments: 1. Resolution Approving Plans and Advertising for Bid 2. Exhibit A - Project Location Map 3. Exhibit B - Site Layout and Bid Packages 4. Exhibit C – Simulation Building Floor Plan – First Floor 5. Exhibit D – Simulation Building Floor Plan – Mezzanine 6. Exhibit E – Simulation Building Floor Plan – South and East Elevations 7. Exhibit F – Simulation Building Floor Plan – North and West Elevations Agenda Item G5 Packet Page Number 67 of 140 RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS (BID PACKAGE 4 – Simulation and Training Building) WHEREAS, pursuant to resolution passed by the City Council on May 14, 2012 and June 25, 2012, plans and specifications for the East Metro Public Safety Training Center Improvements, City Project 09-09, have been prepared by (or under the direction of) the City Engineer, who has presented such plans and specifications to the council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1. Such plans and specifications for Bid Package 4, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the City Engineer. 2. The City Clerk or office of the City Engineer shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 20th day of March, 2013, at City Hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3. The City Clerk and City Engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular City Council meeting of March 25, 2013. Agenda Item G5 Attachment 1 Packet Page Number 68 of 140 Agenda Item G5 Attachment 2 Packet Page Number 69 of 140 Agenda Item G5 Attachment 3Packet Page Number 70 of 140 UPA2012A201A202A2021211A3012A30130' - 0"70' - 0"30' - 0"65' - 0"4521.3 SFAPPARATUSANDSIMULATION13A40161135AABBCCDDEEFF16' - 0"24' - 0"25' - 0"10' - 0"20' - 0"225' - 0"25' - 0"25' - 0"25' - 0"7991/8"/FT1/8"/FT1/8"/FT1/8"/FTOFFICE3CIRC4IT / ELEC2WOMEN5MEN6TRAINING11/8"/FT18' - 0"20' - 0"3' - 4"3' - 4"6' - 8"8' - 0"5' - 8"4' - 0"3' - 0"16' - 0"3' - 0"4' - 0"5' - 0"18' - 0"20' - 0"3' - 4"3' - 4"43' - 4"3' - 0"4' - 0"4' - 0"3' - 0"16' - 0"3' - 0"19' - 0"3' - 4"14' - 8"3' - 0".4' - 0"4681' - 0"9' - 0"A1051A4012A4011A40154A40134.15.16.11.111.17.113.113.213.413.32.1----8.37' - 4"3' - 4"8"9' - 4"6' - 4"8' - 4"4' - 0"6' - 8"1' - 4"6' - 8"1' - 4"6' - 8"1' - 4"6' - 8"3' - 3"SCBA7DRESSING/CLEAN UP9GEAR12WORK SHOP8STAIR10CIRC.113.17' - 4"3' - 4". 8"14' - 0"14' - 0"8' - 0"4' - 0"4' - 0"95' - 0"100' - 0"A15A3037.28.18.29.13.2WATER/FIRE3A1/8"/FT2A302SIMULATION TRAINING BUILDINGSHEET CONTENTSSEH FILE NO.ISSUE DATEDESIGN BYDRAWN BYPROJECT MGR© 2011 Short Elliot Hendrickson, Inc.ABCDEFGHJKLMNPABCDEFGHJKLMNP123456789101112131415161718Short Elliott Hendrickson Inc.3535 Vadnais Center DriveSt. Paul, MN 55110-5196651.490.2000 main | 888.908.8166 fax800.325.2055 toll free | www.sehinc.comMARK DATE DESCRIPTIONXX/XX/XX BID SETSIMULATION & TRAINING BUILDINGMAPLEWOOD, MNS:\KO\M\Maple\117956\5-final-dsgn - Bid Package 4\51-drawings\15-Arch\Sim and Training Bldg.rvt11795601.01.2013RSCAMLKFIRST FLOOR BUILDING PLANA101NOT FORCONSTRUCTIONPUBLIC SAFETYTRAINING CENTEREAST METRO 1/8" = 1'-0"A1011FIRST FLOOR BUILDING PLANAgenda Item G5 Attachment 4 Packet Page Number 71 of 140 DNDNA2012A202A202122A301A401611355AABBCCDDEEFF22779946816' - 11 1/4"A15A3034' - 0"17' - 2 3/8"8' - 0"17' - 2 3/8"8' - 1"16' - 10 3/4"8' - 0"16' - 10 3/4"4' - 0"4' - 0"30' - 0"4' - 0"17' - 0 1/4"MEZZANINE20MECHANICAL2121.12A302SIMULATION TRAINING BUILDINGSHEET CONTENTSSEH FILE NO.ISSUE DATEDESIGN BYDRAWN BYPROJECT MGR© 2011 Short Elliot Hendrickson, Inc.ABCDEFGHJKLMNPABCDEFGHJKLMNP123456789101112131415161718Short Elliott Hendrickson Inc.3535 Vadnais Center DriveSt. Paul, MN 55110-5196651.490.2000 main | 888.908.8166 fax800.325.2055 toll free | www.sehinc.comMARK DATE DESCRIPTIONXX/XX/XX BID SETSIMULATION & TRAINING BUILDINGMAPLEWOOD, MNS:\KO\M\Maple\117956\5-final-dsgn - Bid Package 4\51-drawings\15-Arch\Sim and Training Bldg.rvt11795601.01.2013DesignerAuthorCheckerUPPER FLOOR BUILDING PLANA103NOT FORCONSTRUCTIONPUBLIC SAFETYTRAINING CENTEREAST METRO 1/8" = 1'-0"A1031MEZZANINEAgenda Item G5 Attachment 5 Packet Page Number 72 of 140 1st Floor100' - 0"MEZZANINE110' - 0"RIDGE128' - 5 1/4"T.O. FOOTING96' - 6"INSULATED FACE BRICKSYSTEM TO APPROX 3'-0" AFFMETAL FINISH PANELBY BUILDING SYSTEM SUPPLIERMEZZANINE 2112' - 0"1st Floor100' - 0"MEZZANINE110' - 0"RIDGE128' - 5 1/4"ABCDEFT.O. FOOTING96' - 6"SIMULATION TRAINING BUILDINGSHEET CONTENTSSEH FILE NO.ISSUE DATEDESIGN BYDRAWN BYPROJECT MGR© 2011 Short Elliot Hendrickson, Inc.ABCDEFGHJKLMNPABCDEFGHJKLMNP123456789101112131415161718Short Elliott Hendrickson Inc.3535 Vadnais Center DriveSt. Paul, MN 55110-5196651.490.2000 main | 888.908.8166 fax800.325.2055 toll free | www.sehinc.comMARK DATE DESCRIPTIONXX/XX/XX BID SETSIMULATION & TRAINING BUILDINGMAPLEWOOD, MNS:\KO\M\Maple\117956\5-final-dsgn - Bid Package 4\51-drawings\15-Arch\Sim and Training Bldg.rvt11795601.01.2013S/E BUILDING ELEVATIONSA201NOT FORCONSTRUCTIONPUBLIC SAFETYTRAINING CENTEREAST METRO 1/8" = 1'-0"1SOUTH BUILDING ELEVATION 1/8" = 1'-0"2EAST BUILDING ELEVATIONEXTERIOR ELEVATION KEYNOTE LEGENDTAG # DESCRIPTION Agenda Item G5 Attachment 6 Packet Page Number 73 of 140 1st Floor100' - 0"RIDGE128' - 5 1/4"135279T.O. FOOTING96' - 6"468INSULATED FACE BRICKSYSTEM TO APPROX 3'-0" AFF4' - 0"MEZZANINE 2112' - 0"1st Floor100' - 0"MEZZANINE110' - 0"RIDGE128' - 5 1/4"ABCDEFT.O. FOOTING96' - 6"INSULATED TRANSLUCENTPANEL SYSTEMFIBERGALSS DOUBLE-HUNGWINDOW- TYPINSULATED FACE BRICKSYSTEM TO APPROX 3'-0" AFFMETAL FINISH PANELBY BUILDING SYSTEM SUPPLIERMEZZANINE 2112' - 0"SIMULATION TRAINING BUILDINGSHEET CONTENTSSEH FILE NO.ISSUE DATEDESIGN BYDRAWN BYPROJECT MGR© 2011 Short Elliot Hendrickson, Inc.ABCDEFGHJKLMNPABCDEFGHJKLMNP123456789101112131415161718Short Elliott Hendrickson Inc.3535 Vadnais Center DriveSt. Paul, MN 55110-5196651.490.2000 main | 888.908.8166 fax800.325.2055 toll free | www.sehinc.comMARK DATE DESCRIPTIONXX/XX/XX BID SETSIMULATION & TRAINING BUILDINGMAPLEWOOD, MNS:\KO\M\Maple\117956\5-final-dsgn - Bid Package 4\51-drawings\15-Arch\Sim and Training Bldg.rvt11795601.01.2013N/W BUILDING ELEVATIONSA202NOT FORCONSTRUCTIONPUBLIC SAFETYTRAINING CENTEREAST METRO 1/8" = 1'-0"1NORTH BUILDING ELEVATION 1/8" = 1'-0"2WEST BUILDING ELEVATIONEXTERIOR ELEVATION KEYNOTE LEGENDTAG # DESCRIPTION Agenda Item G5 Attachment 7 Packet Page Number 74 of 140 Agenda Item G6 AGENDA REPORT TO: Mayor and City Council FROM: James W. Antonen, City Manager SUBJECT: Approval of Revised Resolution for the Pride of Maplewood Program DATE: February 20, 2013 INTRODUCTION/SUMMARY The City of Maplewood has a wonderful Staff of people who have shown their dedication to the City in countless ways. In order to recognize these people, I have proposed an employee recognition program entitled "The Pride of Maplewood." The program will be employee driven. The basic premise is that employees will nominate fellow employees for the monthly award. An employee committee will read the nominations and recommend to the City Manager the Pride recipient. The recipient will receive a Pride of Maplewood mug and non-cash award of de minimis value. Each month the Maplewood Monthly will have a picture and brief article on the recipient. The annual cost of this program should not exceed $1,250. RECOMMENDATION It is recommend the Council by formal resolution support and endorse the revised Pride of Maplewood Program. Attachments: Resolution Packet Page Number 75 of 140 Agenda Item G6 RESOLUTION NO. ___-___ A RESOLUTION OF THE MAPLEWOOD CITY COUNCIL ESTABLISHING AN EMPLOYEE RECOGNITION PROGRAM AND DECLARING THAT SUCH PROGRAMS BENEFIT THE PUBLIC BY PROMOTING EFFICIENCY, INITIATIVE, WELLNESS AND MORALE AMONG PUBLIC EMPLOYEES. WHEREAS, employees throughout the City of Maplewood work diligently and effectively on behalf of the public everyday; and WHEREAS, City employees should be recognized for the exceptional work that they perform; and WHEREAS, rewarding City employees enhances productivity, efficiency, wellness and morale in the performance of their duties; and WHEREAS, it is in the public good to recognize City employees for outstanding performance and/or noteworthy contributions to the accomplishment of the overall objectives of the City; and WHEREAS, the Maplewood City Council supports the issuance of rewards for City employees to encourage superior performance in their duties; NOW THEREFORE BE IT RESOLVED by the Council of the City of Maplewood that: 1. In recognition of superior performance and noteworthy contributions to the accomplishment of the overall objectives of the City, it is for the good of the public that the City of Maplewood establish a formal Employee Recognition Program to promote efficiency, initiative and morale among employees of the City of Maplewood. 2. Said program shall be administered under the direction of the City Manager and direct expenses for said program shall not exceed $1,250 annually. Recipients will receive a non cash award of de minimis value. This Resolution shall take effect from and after its adoption. Packet Page Number 76 of 140 Agenda Item G7 Attachment 1. Mid-America quote AGENDA REPORT TO: City Manager, Jim Antonen FROM: IT Director, Mychal Fowlds SUBJECT: Consider authorization to enter into document scanning contract with Mid- America Business Systems DATE: February 19, 2013 Introduction As part of the Police Department Expansion Project the Community Development department and their files will be moving to 1902 County Road B East. Staff is recommending that rather than move these files we focus the funds on scanning them. Background Staff is focusing primarily on the files that are currently stored in a device called a Lektriever. These documents are accessed by staff on a daily if not hourly basis and consist of roughly 12,000 files. Quotes to move the Lektriever and its contents to 1902 County Road B East came in at $20,000. As stated earlier, rather than spend those funds on moving the physical files staff is recommending that we use them instead to scan the files. Scanning the files will allow staff access to the files from anywhere inside City buildings and out into the field. Once the files are available digitally the options for new efficiencies are limitless. Mid-America Business Systems is on the State contract for scanning services and the pricing quoted is off of that contract. Staff has provided Mid-America with a test project and has been very pleased with the quality of said project. Staff has begun an initial project with Mid-America for scanning a portion of these files. The cost of the initial project and the scanning of the rest of the Lektriever is estimated at over $50,000, therefore we are now bringing this project to the City Council for approval per the City Purchasing Policy. Budget Impact This purchase has been planned for and will be funded from the Police Department Expansion Project fund. The initial estimate for the entire scanning project is estimated at just under $51,000. Recommendation It is recommended that authorization be given to enter into a contract with Mid-America Business Systems for scanning services not to exceed $60,000. Action Required Submit to City Council for review and approval. Packet Page Number 77 of 140 Statement of Work for Scanning Conversion Services 2-19-2013 City Of Maplewood House File Scanning Conversion Mid-America Business Systems is partnering with the City Of Maplewood to convert the city’s House Files into a digital format. Files to be converted reside at the city office on 1830 County Road B East in Maplewood. Converted records will be provided to the City Of Maplewood in a Windows based file structure with separation based on individual house file address. Services to be provided: Document Preparation: The City Of Maplewood (City) will remove the House Files that are set to be converted and place them in standard sized banker boxes. Mid-America Business Systems (MABS) will pick up the boxes from the City’s offices found at: 1830 County Road B West, Maplewood, MN 55109 MABS will assign a Cycle Number to each batch of boxes picked up for converting. The Cycle Number will be used in all correspondence between MABS and the City. All conversion activities will be completed at MABS Corporate offices found at: 2500 Broadway Street NE, Minneapolis, MN 55413 MABS will complete all required prep work. Prep work includes removal of staples, paperclips, taping down small documents onto full sheets of paper, folding back “dog ears”, separating of papers that are glued together and taping down torn pieces of documents MABS will create an excel spreadsheet which will be used in barcode generation and ultimately in file separation MABS will scan all documents Barcode Creation: A barcode lead sheet will be created for each House File identified in a respective box The barcode lead sheet will be inserted before each House File prior to scanning and will be used to separate and assign the specific name for each file Packet Page Number 78 of 140 Document Preparation: Documents to be left in the same order as they are currently in the file Once scanned files will be returned to file folders as they were delivered Folders will be returned to the original box they came in Document Scanning: Documents are to be scanned in the same order as they are within the file folder. No separation will occur within an individual House File The barcode separator document will be scanned as the first image for each House File, followed by designated pages within the file Barcode separator sheets will be deleted with the electronic files provided to City for processing Smaller documents, defined as those not exceeding 11” x 17” in size, are to be scanned in Black & White at 300 DPI and provided in multi-page TIFF format Large documents are to be scanned in Color and provided in single page JPEG format Scanning Mode is to be set at auto duplex to adjust for single and double-sided pages with blank page delete functionality turned on Quality control of scanned images o Image quality of initial scans will be reviewed as to meet the agreed upon quality as established at beginning of project and accepted by the City o Image quality inspected will be completed at time of scanning o Quality of image depends greatly on the quality of original document 2nd Level QC includes verifying 10% of the original records against the quality of the scanned and converted images Document Indexing: A barcode will be created to reflect the House Address found for each House File Additional index fields can be added if desired by the City. A Change Order will be required to accommodate any increase in costs associated with any additions Document/Image Pickup and Drop-Off: All Pickups will be conducted by a MABS employee. Pickups and drop-offs will be arranged as single item runs. No additional pickups or drop-offs will be included with the City’s run A maximum of 20 boxes will be included with each pickup Each Pickup will be assigned a Cycle Number which will be used for labeling all subsequent correspondence related to a particular group of boxes Delivery of boxes will be to MABS’s Corporate office where all prep work, bar code generation, scanning and indexing will occur Boxes while at MABS office will be stored in one of two locked scanning rooms (scanning rooms) or in a locked storage area found within our warehouse. Boxes will be returned to the City upon completion of the conversion process for the entire Cycle. The Cycle will be returned in its entirety Packet Page Number 79 of 140 File/Image Delivery: All images will be delivered on a Portable Hard Drive Images will be provided along with their corresponding paper copy at the time a Cycle of boxes is returned to the City A separate folder will be created for each House File. Small Document images will be delivered in a single multi-page TIFF document Large formatted documents will be delivered in single page JPEG format Backup of Data Files: MABS will retain all converted images for 120 days from completion of project. If alternative time frames are desired by the City, alternative plans can be addressed. Written approval will be provided by the City prior to the deletion of converted images from MABS’s storage. Miscellaneous items: Scanned documents are to be placed back in their original box in the same order as scanned Documents are to be put back in folder Smaller Documents are to be scanned as multi-page Black and White TIFF images Larger Documents are to be scanned as single page Colored JPEG images Scanned images are to at 300 dpi Contact Personnel: MABS: Philip Schneider 612-378-3800 (O) 612-490-5790 (C) Alice Anderson 612-378-3800 City: Mychal Fowlds 651-249-2923 David Fisher 651-249-2300 Conversion Pricing Section: Pricing based on State Contract Number: 439821 Scanning charge per image (Up to 11” x 17”) $.05/Image Scanning charge Large format Documents $1.15/Image (Up to E Size Documents) Document Preparation $12.00/Hour Indexing Generation $12.00/Hour Pickup and Delivery Charge $40.00/Trip Setup Fee $500.00 Hard Drive $125.00/Drive Packet Page Number 80 of 140 Project Estimates: Volume Estimates: 24 Rows of files in existing Lektriever 88 LFI per row 2112 total LFI Cost Estimate: Based on Sample Cost per LFI of Documents $18.00/LFI 2112 LFI @ $18.00 $38,016.00 Note: Pricing estimate totals are based on a sample of 18 inches of documents completed at our MABS production location. If project scope were to be modified from the description provided in this Statement Of Work, the creation of a Change Order will be required. In this situation both MABS and the City will need to sign off on the specified change(s) highlighted in the Change Order before production is continued. Charges will be based on actual image count, document preparation time, indexing time and bar code generation time required to complete the project Progress billings for scanning services will be billed and paid upon completion of a single Cycle. Sample Images Quality: Customer signature signifies that the sample images that are to be used to set project expectations meet the City’s approval. Customer signature authorizes MABS to continue with the conversion of records. ________________________________ ____________________ Customer Signature Date Sample Test System Compatibility: Customer signature signifies that the conversion and importing of sample test images has been completed in a format acceptable to the City. Customer signature authorizes MABS to continue with the conversion of records. ________________________________ ____________________ Customer Signature Date Packet Page Number 81 of 140 Change Orders: Any changes in the execution of the proposed conversion or services as laid out in the SOW will result in a Change Order. Change Orders will require authorization by both parties as well as an updated cost proposal prior to work commencing. _________________________________ ___________________________ Mid-America Signature Date Customer Signature Date Mid-America Business Systems Extended Liability: MABS will provide the City up to 120 days after the completion of the entire project to review the scanned images and index data. Within the 120 days if it is determined that a mistake was made by MABS during the conversion process, MABS will resolve the matter at no additional charge to the City. MABS will not be held liable for mistakes discovered more then 120 days after the completion of entire project. We will however work with the client in resolving the matter but normal charges will apply. Optional QC Process: MABS goes through every effort to ensure that all images are captured during the scanning process. However, we are unable to guarantee 100% capture of every image. If requested, MABS will compare each scanned image to the hard copy page at an hourly rate of $22.50/hour. This level of QC will ensure the highest level of accuracy available. Please authorize if this service is requested ____________________________________ Customer Signature Date IN WITNESS WHEREOF, each of the Parties hereto have executed this Agreement as of the date first written above. Mid-America Business Systems City Of Maplewood By: By: Title: Title: Date: Date: Packet Page Number 82 of 140 MEMORANDUM TO: James Antonen, City Manager FROM: Lorraine Fischer, Planning Commission Chairperson SUBJECT: 2012 Planning Commission Annual Report DATE: February 6, 2013 INTRODUCTION On February 5, 2013, the planning commission moved to accept the draft 2012 annual report and forward it to the city council for approval. The following is a report of the actions and activities of the planning commission in 2012. 2012 REVIEWS In 2012, the planning commission considered the following: 2012 2011 2010 2009 2008 Changes to the comprehensive plan 2 1 2 1 2 Changes to the zoning map 2 2 19 4 0 Preliminary plats/lot divisions 0 1 2 1 3 Code amendments 8 8 11 7 3 Conditional use permits and revisions 7 7 7 12 10 Vacations 2 3 2 0 4 Variances/code waivers 4 3 4 0 1 Miscellaneous (includes one home occ) 15 18 34 24 29 Total 40 43 81 49 52 Agenda Item G8 Packet Page Number 83 of 140 COMPREHENSIVE PLAN CHANGES PC Action Council Action East Metro Public Safety Training Center Approved Approved Plan amendment to G (government) There was no previous classification since this land was highway right-of-way. Azure Properties Senior Housing Development Approved Denied Plan amendment from LDR (low density residential) and P (park) to HDR (high density residential) ZONING MAP CHANGES PC Action Council Action East Metro Public Safety Training Center Approved Approved Zoning approved to PUD (planned unit development). There was no previous zoning since this land was highway right-of-way Azure Properties Senior Housing Development Approved Denied Rezoning from R1 (single dwelling residential) and OSP (open space and park) to PUD (planned unit Development) PRELIMINARY PLATS/LOT DIVISIONS None CODE AMENDMENTS PC Action Council Action 1. Variance wording for cell phone antennas Approved Approved 2. Variance wording for metal buildings Approved Approved 3. Temporary reinforced turf parking lots Approved Approved 4. Flexibility in placement of dynamic displays Approved No action 5. Reinforced turf parking for single-family Denied No action 6. Reinforced turf parking for multi-family Denied No action 7. HRA and BEDC combination Approved Approved 8. PC and CDRB combination Approved Reconsider in one year Packet Page Number 84 of 140 CONDITIONAL USE PERMITS AND REVISIONS PC Action Council Action Kline Auto World used car sales Approved Approved (2610 Maplewood Drive) A CUP was required for used car sales at this location after switching from a major auto dealer that sold “new and used” cars to another operator that only sold “used” cars Keller Golf Course CUP Approved Approved (2166 Maplewood Drive) This proposal was to allow the replacement of the old Keller Golf Course clubhouse and pro shop buildings and parking lot expansion East Metro Public Safety Training Center CUP Approved Approved (Century Avenue, south of Holloway Avenue) This proposal was to allow this proposed public facility (public uses require a CUP) RSI Metals Recycling Facility CUP Approved Approved (1255 Cope Avenue) This CUP was to allow a metal recycling business within 350 feet of residential property and for outdoor activities Woodland Hills Church CUP Approved Approved (1740 Van Dyke Street) Woodland Hills Church requested a CUP revision to operate a food shelf. Buffalo Wild Wings CUP Approved Approved (3085 White Bear Avenue) Buffalo Wild Wings requested a CUP for a PUD (planned unit development) revision to enlarge their restaurant Cornerstone Church CUP Approved Approved (1616 Gervais Avenue) Cornerstone Church requested a CUP to move their church to the industrial center at this location VACATIONS PC Action Council Action Edgemont Street for Azure Props Snr Housing Approved None- App.Withdrawn (Edgemont Street north of Roselawn Avenue) This request was to vacate Edgemont Street and an alley for the proposed Azure Properties 71-unit senior housing development on Roselawn Avenue across from St. Jerome’s church Packet Page Number 85 of 140 Edgemont Street for Azure Props Snr Housing Approved Denied (Edgemont Street north of Roselawn Avenue) This request was revised to vacate the easterly 10-feet of Edgemont Street and an alley for the proposed Azure Properties 71-unit senior housing development on Roselawn Avenue across from St. Jerome’s church VARIANCES AND WAIVERS PC Action Council Action Building setback variance for Venner Plaza Approved Approved (1987 County road D) This waiver was needed to allow the proposed building to locate closer than 30 feet to the I-694 right-of-way Holiday Station Store sign setback variance Approved Approved (280 McKnight Road South) This request was for sign setback variances for dynamic display sign panels proposed on existing pylon signs due to their proximity to residential property and Battle Creek Regional Park Wetland Buffer Waiver Approved Approved (Former Maplewood Dump) This request was for the restoration of the former Maplewood Dump west of Rolling Hills Manufactured Home Park Wetland Buffer Waiver Approved Approved (1978 Kennard Street) A wetland buffer variance was required for the swimming pool installation at this address for a residential homeowner MISCELLANEOUS The planning commission had other reviews, discussions and actions that were not part of any other specific proposal. These reviews were: Annual Review of PC Rules of Procedure 2011 Annual Report Election of Officers Update of the planning commissions schedule for attending city council meetings Resolution of Appreciation for Jeremy Yarwood Resolution of Appreciation for Robert Martin 2013-2017 Capital Improvement Plan Comparison of Robert’s Rules of Order and Rosenburg’s Rules of Order Discussion of the status of planning commissioner appointments by the city council Resolution of Appreciation for Tanya Nuss Discussion of the possible combination of the planning commission and design board Packet Page Number 86 of 140 Gladstone Savannah improvements—update by Ginny Gaynor Resolution of Appreciation for Gary Pearson Living Streets program—update by Michael Thompson Staff update of the council’s decision to not combine the planning commission and design board 2012 MEMBERSHIP REVIEW AND CURRENT ROSTER In 2012, the planning commission had the resignation of Gary Pearson, a 22-year member and Tanya Nuss, a 2-year member. The PC is happy to welcome its newest members: Paul Arbuckle, Larry Durand and Stephen Wensman appointed mid-year in 2012. Joe Boeser submitted his resignation but is continuing to serve until the city council appoints his replacement. The city deferred refilling commissioner vacancies when the city council was considering combining the planning commission and the community design review board. Since the council postponed this combination, the city staff has resumed seeking applicants for the remaining vacancy. The current planning commission membership roster, with term expirations, is: Name Appointed Terms Expire (12/31) 2012 Attendance-12 Meetings Lorraine Fischer 1970 2013 12 Joseph Boeser 07-09-07 2013 7 Tushar Desai 07-22-02 2013 9 Paul Arbuckle 05-14-12 2014 7 of 7 (started mid year) Larry Durand 05-14-12 2014 7 of 7 (started mid year) Vacancy 2014 Dale Trippler 06-08-98 2015 12 Al Bierbaum 02-08-10 2015 11 Stephen Wensman 06-11-12 2015 3 of 6 (started mid year) 2012 and 2013 ACTIVITIES Last year was normal in terms of the types of reviews the planning commission considered. There were no preliminary plat applications to review in 2012, but this is indicative of the fact that Maplewood is 95 percent developed and there are not many single-family sites available for subdivision. The planning staff is aware of a pending single-family preliminary plat soon to be submitted for a 2.46- acre parcel on County Road D east of McKnight Road. The planning commission will consider this proposal in the upcoming months. Possible development projects anticipated for 2013 may be the development of land in the Gladstone neighborhood. There are no pending or foreseen proposals, but Gladstone is one neighborhood where we expect development to continue following the recent completion of The Shores senior housing complex. Further development may be soon to follow. SUMMARY The planning commission looks forward to serving the City of Maplewood in 2013 and providing the city council with advice and guidance on all land use matters. Packet Page Number 87 of 140 RECOMMENDATION Approve the planning commission’s 2012 annual report. p:\planning commission pc\pc Annual Reports\pc 2012 ann report CC meeting report 2 25 13 te Packet Page Number 88 of 140 AGENDA REPORT TO: James Antonen, City Manager FROM: Steven Love, Assistant City Engineer Alan Kantrud, City Attorney SUBJECT: Hills and Dales Area Street Improvements, City Project 09-15, Resolution Adopting Revised Assessment Roll DATE: February 11, 2013 INTRODUCTION On February 11, 2013, the City Council held a reassessment hearing (public hearing) and approved a resolution adopting the assessment roll for the Hills and Dales Area Street Improvements, City Project 09-15, except for those that objected. There were a total of eleven (11) assessment objections received prior to or at the hearing. City staff recommendations for action on the eleven (11) assessment objections are provided for the council to review for adoption for the final assessment roll. BACKGROUND During the original assessment hearing process in 2010, eleven residential property owners objected (2002 Duluth Street, 2132 Atlantic Street, 2117 Atlantic Street, 1232 Shryer Avenue, 2017 Duluth Street, 1246 E. County Road B, 1237 Leland Road, 2210 Duluth Street, 1685 Howard Street, 1866 Furness Street, and 1695 Howard Street) and appealed to Ramsey County District Court. The order for judgment was the reassessment as provided in Minn. Stat. 429.071. The following is the specific language from the Statute: 429.071 SUPPLEMENTAL ASSESSMENTS; REASSESSMENT. Subd. 2.Reassessment. When an assessment is, for any reason whatever, set aside by a court of competent jurisdiction as to any parcel or parcels of land, or in event the council finds that the assessment or any part thereof is excessive or determines on advice of the municipal attorney that the assessment or proposed assessment or any part thereof is or may be invalid for any reason, the council may, upon notice and hearing as provided for the original assessment, make a reassessment or a new assessment as to such parcel or parcels. Accordingly, the City conducted a reassessment hearing on February 11, 2013 to make reassessment against the eleven subject parcels. In advance of the reassessment hearing an independent appraiser was hired to conduct a Special Benefits Appraisal for each of the eleven residential properties. The City Attorney received the appraisal documents on December 4, 2012 from the appraiser. The reassessment rates are based upon the Special Benefits Appraisal report. The reassessment rates conform to the City’s Assessment Policy and MN Statute 429 of which one of the requirements is that the proposed assessment cannot exceed the special benefit (market value increase). Agenda Item I1 Packet Page Number 89 of 140 The following is a comparison between the amount originally assessed to the properties and reassessment amount based on the Special Benefits Appraisal report: ASSESSMENT COMPARISON PROPERTY ADDRESS ORIGINAL ASSESSMENT REVISED ASSESSMENT 2117 ATLANTIC ST N $7,690.00 $6,800.00 2132 ATLANTIC ST N $7,690.00 $6,800.00 1246 COUNTY ROAD B E $6,600.00 $5,200.00 2002 DULUTH ST N $7,690.00 $6,800.00 2017 DULUTH ST N $7,690.00 $6,800.00 2210 DULUTH ST N $6,600.00 $5,200.00 1237 LELAND RD E $6,600.00 $4,000.00 1232 SHRYER AVE E $7,690.00 $6,800.00 1866 FURNESS ST N $7,690.00 $6,800.00 1685 HOWARD ST N $6,600.00 $6,300.00 1695 HOWARD ST N $6,600.00 $6,300.00 The proposed reassessments were submitted to the City Council for adoption at the February 11, 2013 council meeting. The affected property owners were provided with the required advanced notice of the City’s intent to levy the assessments. Property owners were required to file a written notice prior to the close of the public hearing if they objected to the assessment amount. Following are those property owners filing written objections to be considered for review: 1. Parcel 162922140017 – Raymond R. Decker; 2002 Duluth Street. It is currently proposed that the property be assessed for $6,800. Mr. Decker is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 2. Parcel 162922110075 – Joseph and Kerry Brabbit; 2132 Atlantic Street. It is currently proposed that the property be assessed for $6,800. Mr. and Mrs. Brabbit are that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 3. Parcel 162922110099 – Esther D. Olson; 2117 Atlantic Street. It is currently proposed that the property be assessed for $6,800. Ms. Olson is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 4. Parcel 162922140012 – Arthur Moore and Megan Nelson; 1232 Shryer Avenue. It is currently proposed that the property be assessed for $6,800. Mr. Moore and Ms. Nelson are requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. Agenda Item I1 Packet Page Number 90 of 140 5. Parcel 162922140045 – Kenneth G. and Therese A. Dufner; 2017 Duluth Street. It is currently proposed that the property be assessed for $6,800. Mr. and Mrs. Dufner are requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 6. Parcel 092922440069 – Peggy J. Hartzell; 1246 County Road B East. It is currently proposed that the property be assessed for $5,200. Ms. Hartzell is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 7. Parcel 092922440076 – Jay R. Gruett; 1237 Leland Road. It is currently proposed that the property be assessed for $4,000. Mr. Gruett is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 8. Parcel 092922440086 – Rebecca Gurrola; 2210 Duluth Street. It is currently proposed that the property be assessed for $5,200. Ms. Gurrola is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 9. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street. It is currently proposed that the property be assessed for $6,300. Phoenix Residence, Inc. is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 10. Parcel 142922410048 – Phoenix Residence, Inc.; 1866 Furness Street. It is currently proposed that the property be assessed for $6,800. Phoenix Residence, Inc. is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 11. Parcel 142922440048 – Bob A. M. Serreyn and Dominic J. Chiappetta; 1695 Howard Street. It is currently proposed that the property be assessed for $6,300. Mr. Serreyn and Mr. Chiappetta are requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. RECOMMENDED ADJUSTMENTS The following actions are recommended by staff for the objection requests: 1. Parcel 162922140017 – Raymond R. Decker; 2002 Duluth Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. Agenda Item I1 Packet Page Number 91 of 140 2. Parcel 162922110075 – Joseph and Kerry Brabbit; 2132 Atlantic Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 3. Parcel 162922110099 – Esther D. Olson; 2117 Atlantic Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 4. Parcel 162922140012 – Arthur Moore and Megan Nelson; 1232 Shryer Avenue. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 5. Parcel 162922140045 – Kenneth G. and Therese A. Dufner; 2017 Duluth Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 6. Parcel 092922440069 – Peggy J. Hartzell; 1246 County Road B East. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 7. Parcel 092922440076 – Jay R. Gruett; 1237 Leland Road. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 8. Parcel 092922440086 – Rebecca Gurrola; 2210 Duluth Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 9. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 10. Parcel 142922410048 – Phoenix Residence, Inc.; 1866 Furness Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 11. Parcel 142922440048 – Bob A. M. Serreyn and Dominic J. Chiappetta; 1695 Howard Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. Agenda Item I1 Packet Page Number 92 of 140 BUDGET IMPACT No adjustments are proposed at this time. RECOMMENDATION It is recommended that the City Council approve the attached Resolution for the Adoption of the Revised Assessment Roll for the Hills and Dales Area Street Improvements, City Project 09-15. Attachments: 1. Resolution: Adoption of the Assessment Roll 2. Assessment Roll (Reassessment) 3. Assessment Objections 4. Location Map Agenda Item I1 Packet Page Number 93 of 140 RESOLUTION ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on February 11th, 2013, the assessment roll for the Hills and Dales Area Street Improvements, City Project 09-15, was presented in a Public Hearing format (Reassessment), pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, three property owners filed an objection to their assessment according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. Parcel 162922140017 – Raymond R. Decker; 2002 Duluth Street. It is currently proposed that the property be assessed for $6,800. Mr. Decker is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 2. Parcel 162922110075 – Joseph and Kerry Brabbit; 2132 Atlantic Street. It is currently proposed that the property be assessed for $6,800. Mr. and Mrs. Brabbit are that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 3. Parcel 162922110099 – Esther D. Olson; 2117 Atlantic Street. It is currently proposed that the property be assessed for $6,800. Ms. Olson is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 4. Parcel 162922140012 – Arthur Moore and Megan Nelson; 1232 Shryer Avenue. It is currently proposed that the property be assessed for $6,800. Mr. Moore and Ms. Nelson are requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 5. Parcel 162922140045 – Kenneth G. and Therese A. Dufner; 2017 Duluth Street. It is currently proposed that the property be assessed for $6,800. Mr. and Mrs. Dufner are requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 6. Parcel 092922440069 – Peggy J. Hartzell; 1246 County Road B East. It is currently proposed that the property be assessed for $5,200. Ms. Hartzell is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 7. Parcel 092922440076 – Jay R. Gruett; 1237 Leland Road. It is currently proposed that the property be assessed for $4,000. Mr. Gruett is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. Agenda Item I1 Attachment 1 Packet Page Number 94 of 140 8. Parcel 092922440086 – Rebecca Gurrola; 2210 Duluth Street. It is currently proposed that the property be assessed for $5,200. Ms. Gurrola is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 9. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street. It is currently proposed that the property be assessed for $6,300. Phoenix Residence, Inc. is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 10. Parcel 142922410048 – Phoenix Residence, Inc.; 1866 Furness Street. It is currently proposed that the property be assessed for $6,800. Phoenix Residence, Inc. is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. 11. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street. It is currently proposed that the property be assessed for $6,300. Phoenix Residence, Inc. is requesting that the assessment be cancelled due to the assessment amount being greater than the benefit to the property and the reassessment not occurring in a reasonable amount of time. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Hills and Dales Area Street Improvements, City Project 09-15: 1. Parcel 162922140017 – Raymond R. Decker; 2002 Duluth Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 2. Parcel 162922110075 – Joseph and Kerry Brabbit; 2132 Atlantic Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 3. Parcel 162922110099 – Esther D. Olson; 2117 Atlantic Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 4. Parcel 162922140012 – Arthur Moore and Megan Nelson; 1232 Shryer Avenue. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. Agenda Item I1 Attachment 1 Packet Page Number 95 of 140 5. Parcel 162922140045 – Kenneth G. and Therese A. Dufner; 2017 Duluth Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 6. Parcel 092922440069 – Peggy J. Hartzell; 1246 County Road B East. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 7. Parcel 092922440076 – Jay R. Gruett; 1237 Leland Road. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 8. Parcel 092922440086 – Rebecca Gurrola; 2210 Duluth Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 9. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 10. Parcel 142922410048 – Phoenix Residence, Inc.; 1866 Furness Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. 11. Parcel 142922440048 – Bob A. M. Serreyn and Dominic J. Chiappetta; 1695 Howard Street. It is recommended to deny cancellation of the reassessment as the property received direct benefit (per appraisal) from the street reconstruction and utility improvements and the reassessment occurred in a reasonable amount of time. B. The assessment roll for the Hills and Dales Area Street Improvements, City Project 09-15, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. C. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2014 and shall bear interest at the rate of 5.0 percent per annum. To the first installment shall be added interest on the entire assessment from February 25, 2013 until December 31, 2014. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. Agenda Item I1 Attachment 1 Packet Page Number 96 of 140 D. The owner of any property so assessed may, at any time prior to certification of the reassessment to the county auditor, pay the whole of the reassessment on such property, with interest accrued to the date of payment, to the City of Maplewood, except that no interest shall be charged if the entire reassessment is paid within 30 days from the adoption of the reassessment. Owner may at any time thereafter, pay to the Ramsey County the entire amount of the reassessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. E. The City Engineer and City Clerk shall forthwith after November 15, 2013 but no later than November 16, 2013 transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 25th day of February, 2013. Agenda Item I1 Attachment 1 Packet Page Number 97 of 140 Hills and Dales Area Street ImprovementsCity Project 09-15Re-assessmentParcel IDTAXPAYERStreet NumberStreetRESIDENTIAL UNITSASSESSMENT RATETOTAL ASSESSMENT162922110099ESTHER D OLSON2117ATLANTIC ST N1$6,800.00$6,800.00162922110075CONNIE JOHNSON2132ATLANTIC ST N1$6,800.00$6,800.00092922440069PEGGY J THOMASON1246COUNTY ROAD B E1$5,200.00$5,200.00162922140017RAYMOND RICHARD DECKER2002DULUTH ST N1$6,800.00$6,800.00162922140045KENNETH G DUFNER2017DULUTH ST N1$6,800.00$6,800.00092922440086REBECCA T GURROLA2210DULUTH ST N1$5,200.00$5,200.00092922440076JAY R GRUETT1237LELAND RD E1$4,000.00$4,000.00162922140012MEGAN NELSON1232SHRYER AVE E1$6,800.00$6,800.00142922410048PHOENIX RESIDENCE INC1866FURNESS ST N1$6,800.00$6,800.00142922440047PHOENIX RESIDENCE INC1685HOWARD ST N1$6,300.00$6,300.00142922440048BOB A M SERREYN1695HOWARD ST N1$6,300.00$6,300.00TOTALS11 TOTAL = $67,800.002009 ASSESSMENT RATES:THE ABOVE ASSESSMENT RATES ARE BASED UPON SPECIAL BENEFIT APPRAISALSAgenda Item I1 Attachment 2Packet Page Number 98 of 140 Agenda Item I1 Attachment 3 Packet Page Number 99 of 140 Agenda Item I1 Attachment 3 Packet Page Number 100 of 140 Agenda Item I1 Attachment 3 Packet Page Number 101 of 140 Agenda Item I1 Attachment 3 Packet Page Number 102 of 140 Agenda Item I1 Attachment 3 Packet Page Number 103 of 140 Agenda Item I1 Attachment 3 Packet Page Number 104 of 140 Agenda Item I1 Attachment 3 Packet Page Number 105 of 140 Agenda Item I1 Attachment 3 Packet Page Number 106 of 140 Agenda Item I1 Attachment 3 Packet Page Number 107 of 140 Agenda Item I1 Attachment 3 Packet Page Number 108 of 140 Agenda Item I1 Attachment 3 Packet Page Number 109 of 140 Agenda Item I1 Attachment 4 Packet Page Number 110 of 140 Agenda Item I1 Attachment 4 Packet Page Number 111 of 140 Agenda Item I2 AGENDA REPORT TO: James Antonen, City Manager FROM: Charles Ahl, Assistant City Manager SUBJECT: Approval of Contract Extension Through 2014 for City Attorney and Prosecution Services with H. Alan Kantrud DATE: February 20, 2013 INTRODUCTION At the November 26, 2012, City Council meeting, the staff recommended a 2-year contract extension to continue general civil attorney services and prosecuting attorney services with Alan Kantrud. The Council approved a 1-year contract for 2013 and requested a work session review of information on the process for conducting a request for proposals [RFP] process to review the costs of services beginning in 2014. On January 28, 2013, the Council conducted a discussion at a Work Session on the recent cost of attorney services and the proposed extension from Mr. Kantrud. After discussing the various information submitted, the Council gave direction to the staff to provide and updated contract to extend the services for Mr. Kantrud for City Attorney and City Prosecution services through the end of 2014, and directed that the staff plan an RFP process with sufficient time in 2014, such that the Council can review costs for attorney services beginning in 2015. Since Mr. Kantrud has already executed an agreement with the City for services in 2013, the recommendation is to extend that contract for an additional one year through December 31, 2014. Background from Discussion on January 28, 2013 The following table summarizes the costs that the City has incurred for Prosecution and Civil attorney expenses since 2001: Year Prosecution Civil Total 2001 63,000.00 123,531.83 186,531.83 2002 117,900.00 172,279.54 290,179.54 2003 117,900.00 196,304.34 314,204.34 2004 117,900.00 200,533.58 318,433.58 2005 117,900.00 190,180.20 308,080.20 2006 116,512.50 162,919.87 279,432.37 2007 99,000.00 103,755.00 202,755.00 2008 99,000.00 103,105.15 202,105.15 2009 99,000.00 103,701.50 202,701.50 2010 99,000.00 104,489.50 203,489.50 2011 99,000.00 109,428.85 208,428.85 2012 102,000.00 105,320.26 207,320.26 Packet Page Number 112 of 140 CITY ATTORNEY CONTRACT PAGE TWO Services for City Attorney, both Prosecution and Civil were provided by Kelly and Fawcett through July 10, 2006. At the July 24, 2006, Alan Kantrud was introduced as the City Attorney and Prosecuting Attorney. He has been in that role since that time. Note: Kelly and Fawcett provided limited HR Attorney services as part of their General Civil contract prior to July 2006. That is currently a separate cost to the City. Review of Other Cities The staff has conducted a brief review of 4 other communities with similar contractual attorney arrangements as Maplewood, including relatively similar staff size, prosecution for police functions and city size, as follows: Richfield: have separate firms for Prosecution and Civil. 2013 Budget: $148,000 for Prosecution and $149,550 for Civil. They have a retainer and bill for hours depending upon legal issue. Civil includes HR hours needed. Roseville: has one firm handle both Prosecution and Civil. 2012 Costs: $160,332 for Prosecution and $144,480 for Civil. All work is done on retainer except litigation which is based on their hourly rate. Civil includes HR hours as needed. White Bear Lake: have separate firms for Prosecution and Civil. 2013 Budget: $111,200 for Prosecution and $54,150 for Civil. Retainer plus pay for additional hours as needed. Brooklyn Park: Have separate firms for Prosecution and Civil. 2012 Costs: $365,000 for Prosecution and $257,000 for Civil. Retainer plus pay for additional hours. Above amount includes $90,000 for HR needs. $55,000 in 2012 were due to special litigation and project expense. CONTRACT BACKGROUND The proposed contract for 2014, proposes that Mr. Kantrud’s compensation be increased from the current level of $208,000 to the proposed amount of $212,000 in 2014, which is approximately a 2.0% increase. This is partially offset in a monthly rental charge that is levied to Mr. Kantrud of $1,500 per month [increased from $1,450 per month in 2012]. This was increased by $200.00 per month from 2011 to 2012 as Mr. Kantrud was provided a larger office, as well as a private office for his assistant, who was, at the time, provided a cubical. The current improvement plans call for Mr. Kantrud and his assistant to remain in private offices within City Hall, although they may be relocated to comparable space. The financial impact of this to the General Fund is the $4,000 increase in fees, which is a 1.67% increase in net payment to Mr. Kantrud and his associates. Mr. Kantrud is also provided with High Deductible Health Insurance and Dental Insurance consistent with the contracts for Mr. Antonen and Mr. Ahl. A change in the contract from 2011 to 2012 was that Mr. Kantrud no longer be provided with a membership at Maplewood Community Center and will provide for his own cell phone plan. This provision remains in effect. Packet Page Number 113 of 140 CITY ATTORNEY CONTRACT PAGE THREE RECOMMENDATION It is recommended that the City Council approve the attached contract extension with H. Alan Kantrud for 2014 as City Attorney/City Prosecutor and authorize the Mayor and City Manager to execute said contract. Attachments: 1. 2014 Contract Extension for Attorney Services Packet Page Number 114 of 140 Agenda Item I2 Attachment Packet Page Number 115 of 140 Agenda Item I2 Attachment Packet Page Number 116 of 140 MEMORANDUM TO: James Antonen, City Manager FROM: Tom Ekstrand, Senior Planner Chuck Ahl, Assistant City Manager SUBJECT: Land Use Plan Amendment for the Correction of a Park (P) Designation in the Gladstone Neighborhood on Privately-Owned Land (4/5 vote required to approve) DATE: February 6, 2013 INTRODUCTION Staff recently found a map inconsistency on the Gladstone Neighborhood land use plan map. The property shown on the attached map is privately owned but designated as P (Park). This property is also zoned R1 (single dwelling residential). Research of the previous four comprehensive land use plans show that this property had been designated P for Park since the city’s 1982 Comprehensive Plan (attached). Staff cannot say why this property was ever included with the Gloster Park P classification. It may have been intended as such when the city approved the first comprehensive land use plan. The city’s park records show that this property has never been owned by the city as part of Gloster Park. Even if it had been, it is not currently owned by the city and labeling as P on the land use plan is inappropriate because the city should not guide private lands for public purposes. Request Amend the land use plan to change the P designation to LDR (low density residential) for the property lying west of Gloster Park. Refer to the attachments. DISCUSSION This property was never owned by the city for incorporation into Gloster Park. In early versions of the Gladstone Neighborhood land use plan, the depiction of land use boundaries was not very clear. Even if this property was once intended to be part of Gloster Park, it currently is not. Private lands should simply not be guided or planned for public use. An LDR reclassification would match the current R1 zoning and would eliminate a zoning map/land use plan map inconsistency. Staff has spoken to the property owner who is supportive of this reclassification of her property. Agenda Item J1 Packet Page Number 117 of 140 COMMISSION ACTIONS January 16, 2013: The parks and recreation commission discussed this matter and recommended that the Park classification be removed from this lot. February 5, 2013: The planning commission recommended approval of this land use plan amendment. RECOMMENDATION Adopt the resolution approving a comprehensive land use plan amendment from P (Park) to LDR (low density residential) for the property located west of Gloster Park. Approval is based on the following reasons: 1. The reclassification to LDR would eliminate an inconsistency between the zoning map and the land use plan. 2. Private property should not be guided for public use. This action is subject to the Metropolitan Council approving this land use plan amendment before it is official. Packet Page Number 118 of 140 REFERENCE INFORMATION SITE DESCRIPTION Lot Size: 1.17 acres Existing Land Use: Undeveloped SURROUNDING LAND USES North: Maplewood Marine outdoor storage yard South: Undeveloped property East: Gloster Park West: Single dwellings PLANNING Land Use Plan: existing P; proposed LDR Zoning: R1 REVIEW DEADLINE This review was generated by staff. There is no deadline for action by the city council. P:COMPPLAN\Land Use Plan Map Correction Gladstone Neighborhood P Designation CC Report 2 13 te Attachments: 1. Land Use Plan Map 2. Zoning Map 3. Ariel Photo 4. 1982 Comprehensive Land Use Plan Map 5. Plan Amendment Resolution Packet Page Number 119 of 140 Packet Page Number 120 of 140 Packet Page Number 121 of 140 Packet Page Number 122 of 140 Packet Page Number 123 of 140 Attachment 5 LAND USE PLAN AMENDMENT RESOLUTION WHEREAS, the City of Maplewood Planning Staff has requested a change to the City of Maplewood’s land use plan from P (park) to LDR (low density residential). WHEREAS, this change applies to the property located west of Gloster Park. The property identification number is: 16 29 22 42 0057 WHEREAS, the history of this change is as follows: 1. On February 5, 2013, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the land use plan change. 2. On February 25, 2013, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council ___________ the above described change for the following reasons: 1. The reclassification to LDR would eliminate an inconsistency between the zoning map and the land use plan. 2. Private property should not be guided for public use. This action is subject to the Metropolitan Council approving this land use plan amendment before it is official. The Maplewood City Council _________ this resolution on February 25, 2013. Packet Page Number 124 of 140 Agenda Item J2 Attachment 1. Parks & Recreation office plan AGENDA REPORT TO: City Manager, Jim Antonen FROM: IT Director, Mychal Fowlds SUBJECT: Consider Authorization for Improvements at 1902 E. County Road B – Police Department Expansion Phase 1 – Parks & Recreation Department Portion DATE: February 19, 2013 Introduction On March 2, 2012, the City Council adopted as their Number One Goal for 2012 – 2013: PUBLIC SAFETY Develop and commit to a plan for meeting the space needs of the police department. At the June 25th Work Session discussion on this item, the Council directed staff to begin planning for implementation of this goal beginning later in 2012, including the possibility of a sale of CIP Bonds in 2013. On July 9th, the Council approved the preparation of architectural drawings for the Police Expansion and relocation of departments at City Hall as the first steps in the process. The first phase of the improvements is the construction of new offices for Public Works personnel and the relocation of the Community Development staff to 1902 E. County Road B, the Public Works Building. This work is currently underway. We are now prepared to bring forward a new development that moves the Parks & Recreation Department to 1902 E. County Road B as well. Background During 2011, the City Council authorized preparation of a study of space needs within the Police Department. The architect performing the study, Larry Koch, of SEH, Inc. provided a summary of the findings and options for expanding the Police Department. That report was finalized and approved by the Council. On February 6, 2012, the City Council reviewed the various options for expansion, including a full project expansion that was the preferred plan of the Police Department and then Chief of Police David Thomalla, but was estimated to cost in excess of $8.5 million. After much discussion, the Council directed staff to proceed with a plan for using existing City Hall space and relocating some of the City departments to other City Campus facilities that reduced the project cost to approximately $4.3 million. On March 2, 2012, the City Council continued the discussion of the City facility needs and directed staff to proceed with implementation by making Public Safety facilities one of their top goals for staff to implement during 2012 – 2014. A CIP Bond for both the 3M Fire Station and the Police Department Expansion was proposed, but not approved for final sale of the bonds. As noted, on June 25, 2012, the Council gave direction to staff to proceed with a CIP Bond proposal that would include $4.3 million for the Police Department Expansion. A Public Hearing on the Capital Improvement Plan revision and the CIP Bond sale was held on November 26, 2012 with both being approved by the City Council. A move of our Parks and Recreation staff is required to allow for the move of the Investigations division. Originally staff had looked at building out a portion of the Park Maintenance building for this purpose. Staff was given a rough estimate of $600,000 for this construction. Upon looking at space needs for the Park Packet Page Number 125 of 140 Agenda Item J2 Attachment 1. Parks & Recreation office plan and Recreation Department, staff found that the area currently used as storage at 1902 E County Road B would successfully accommodate their needs. Staff is estimating that the decision to build out existing space at 1902 E County Road B rather than build new space at the Park Maintenance building will cost substantially less than the original estimate which will allow for the reallocation of additional funds to the Police Department portion of the project which is the primary goal. Budget Impact This project has been planned for and will be funded from the Police Department Expansion Project fund. Recommendation It is recommended that the City Council approve a project as “Improvements at 1902 E. County Road B – Police Department Expansion Phase 1 – Parks & Recreation Department Portion” which will be located at 1902 E. County Road B; approve the plans for the construction work at the Public Works Building as prepared by the Project Architect from SEH, Inc. and authorize the receipt of project bids for said construction work on March 20, 2013 at 3:00 pm according to standard city practice for bid openings. Action Required Submit to City Council for review and approval. Packet Page Number 126 of 140 Packet Page Number 127 of 140 Agenda Item M1 AGENDA REPORT TO: James Antonen, City Manager FROM: Charles Ahl, Assistant City Manager SUBJECT: Council Member Cardinal: Request to Place Discussion of Annexation of Property to N. St. Paul on Future Agenda DATE: February 20, 2013 INTRODUCTION City Council Member Cardinal has requested that an item be placed on the agenda for the City Council to determine if the Council wishes to continue the discussion on considering a request from Dave Johnson to allow his property, as well as a neighboring property to be annexed from Maplewood to the City of North St. Paul. This item is placed on the agenda, not for the actual discussion of the annexation, but to determine if there is support on the Council to place the discussion on a future agenda. This item was reviewed in April 2012 by the City Council and staff was given direction for no further action. Attached to this report are the reports from City Attorney Kantrud, as well as the slides from the Power Point presentation from April 2012. Recommended Action It is recommended that the City Council give direction on whether the Annexation of Property Issue be placed on a future agenda for either Work Session Discussion or on a future regular meeting for Council consideration of action. Attachments: 1. April 2012 Report from City Attorney 2. April 2012 Slides from Power Point Presentation Packet Page Number 128 of 140 Agenda Item M1 Attachment 1 Packet Page Number 129 of 140 Agenda Item M1 Attachment 1 Packet Page Number 130 of 140 Agenda Item M1 Attachment 1 Packet Page Number 131 of 140 Agenda Item M1 Attachment 1 Packet Page Number 132 of 140 Agenda Item M1 Attachment 2 Packet Page Number 133 of 140 Agenda Item M1 Attachment 2 Packet Page Number 134 of 140 Agenda Item M1 Attachment 2 Packet Page Number 135 of 140 Agenda Item M1 Attachment 2 Packet Page Number 136 of 140 Agenda Item M1 Attachment 2 Packet Page Number 137 of 140 Agenda Item M1 Attachment 2 Packet Page Number 138 of 140 Agenda Item M1 Attachment 2 Packet Page Number 139 of 140 Agenda Item M1 Attachment 2 Packet Page Number 140 of 140