HomeMy WebLinkAbout2013 02-11 City Council Meeting PacketThe Listening Forum begins at 6:30 p.m. before the second and fourth regularly scheduled City
Council meetings and replaces Visitor Presentations on the City Council Agenda.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, February 11, 2013
City Hall, Council Chambers
Meeting No. 03-13
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing the
council, sign in with the City Clerk. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of January 28, 2013 City Council Workshop Meeting Minutes
2. Approval of January 28, 2013 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Commission & Board Appointments
a. Human Rights Commission
b. Parks & Recreation Commission
c. Planning Commission
d. Community Design Review Board
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-controversial
and are approved by one motion of the council. If a councilmember requests additional information
or wants to make a comment regarding an item, the vote should be held until the questions or
comments are made then the single vote should be taken. If a councilmember objects to an item it
should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of 2012 Budget Adjustment and Transfer for Taste of Maplewood
3. Approval of 2012 Budget Carryovers
4. Approval of Transfers from Tax Increment Funds for 2012
5. Approval of a Temporary Gambling Permit Resolution and Waive Permit Fees for Carver
Elementary School
6. Approval of a Temporary Gambling Permit Resolution for MN Deer Hunters Association, Capitol
Sportsmen Chapter
7. Approval of Renewal Fee Increase and Ordinance Amendment for Residential Alarm License
8. Heritage Preservation Commission 2012 Annual Report
9. Approval of Payment for Fire Station Roof Replacement
10. Approval of Resolution for Restatement of Maintenance Agreement Between MnDOT and City
11. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order
No. 1, East Metro Public Safety Training Center Phase I Bid Package 1 Improvements, City
Project 09-09
12. 2012 Parks and Recreation Commission Report and 2013 Goals
13. Resolution Accepting Donation of Fur Trade Items to Maplewood Nature Center
14. Resolution Approving the Minnesota General Records Retention Schedule for Cities and
Adopting the Records Retention, Preservation and Destruction Policies and Procedures Manual
H. PUBLIC HEARINGS
11.. Hills and Dales Area Street Improvements, Project 09-15
aa.. Re-Assessment Hearing, 7:00 p.m.
bb.. Resolution Adopting Assessment Roll
I. UNFINISHED BUSINESS
1. Second Reading of the Wetland Ordinance Amendment
J. NEW BUSINESS
1. Consideration of Authorizing the Publication of the Environmental Assessment Worksheet
(EAW) for the Proposed 3M Research and Development Building
K. AWARD OF BIDS
None
L. ADMINISTRATIVE PRESENTATIONS
1. Consider Cancellation of March 4 Council – Manager Workshop
M. COUNCIL PRESENTATIONS
None
N. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at
Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules,
everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that
when appearing at Council meetings, it is understood that everyone will follow these principles: Show
respect for each other, actively listen to one another, keep emotions in check and use respectful
language
Item E1
January 28, 2013
City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 P.M. Monday, January 28, 2013
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called
to order at 5:03 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Absent
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Cardinal moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None
E. NEW BUSINESS
1. Gateway Corridor Alternatives Analysis Update Presentation by the
Washington County Planning Department
Assistant City Manager Ahl gave a brief overview then introduced Lyssa Leitner, Project
Manager from Washington County. Ms. Leitner gave a presentation on the Gateway
Corridor Alternative Analysis Update and answered questions of the council.
2. Discussion on Request for Proposals for General Civil Attorney and
Prosecuting Attorney Contract
Assistant City Manager Ahl gave the staff report and answered questions of the council.
City Attorney Kantrud offered additional information and answered questions of the
council.
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 6:22 p.m.
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MINUTES Item E2
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, January 28, 2013
Council Chambers, City Hall
Meeting No. 01-12
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:01 p.m. by Mayor Rossbach.
Mayor Rossbach recognized Sergeant Daniel Began who is a member of the Air Force for
serving our Country.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present – Arrived at 7:16 p.m.
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
Councilmember Cardinal moved to approve the Agenda as submitted.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of January 14, 2013 City Council Workshop Minutes
Councilmember Cardinal moved to approve the January 14, 2013 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
2. Approval of January 14, 2013 City Council Meeting Minutes
Councilmember Cave moved to approve the January 14, 2013 City Council Meeting Minutes as
submitted.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
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F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Koppen moved to approve agenda items G1-11.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
1. Approval of Claims
ACCOUNTS PAYABLE:
$ 1,025,632.97 Checks # 88968 thru # 89032
dated 01/07/13 thru 01/15/13
$ 399,733.54 Disbursements via debits to checking account
dated01/07/13 thru 01/11/13
$ 184,487.63 Checks # 89033 thru # 89068
dated 01/22/13
$ 262,118.06 Disbursements via debits to checking account
dated 01/11/13 thru 01/18/13
$ 1,871,972.20 Total Accounts Payable
PAYROLL
$ 602,937.56 Payroll Checks and Direct Deposits dated 01/18/13
$ 763.00
Payroll Deduction check # 9988882 thru # 9988883 dated
01/18/13
$ 603,700.56 Total Payroll
$ 2,475,672.76 GRAND TOTAL
Councilmember Koppen moved to approve the Approval of Claims.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
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2. Authorization to Make Payment for Eden Systems Yearly Support Contract
Councilmember Koppen moved to approve the payment for Eden Systems Support Contract.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
3. Approval for Police Department to Accept Squad Light Bars
Councilmember Koppen moved to approve the acceptance of the awarded Squad Light Bars to
the Maplewood Police Department from the Office of Traffic Safety.
RESOLUTION 13-1-843
RESOLUTION AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and
devices of real and personal property and maintain the same for the benefit of the citizens and
pursuant to the donor’s terms if so-prescribed, and;
WHEREAS, the Office of Traffic Safety wishes to grant the City of Maplewood the
following: two Whelen Liberty LC low-profile light bars, and;
WHEREAS, the Office of Traffic Safety has instructed that the City will be required to
use the aforementioned for: police purposes only, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for
the purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its governing
body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that
the Maplewood City Council approves, receives and accepts the gift aforementioned and under
such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its membership
on January 28, 2013.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
4. Approval for Police Department to Accept Donation from Schmelz Countryside
Councilmember Koppen moved to approve the donation from Schmelz Countryside and the
necessary budget adjustments to be made for the Police Department to expend the funds.
RESOLUTION 13-1-844
RESOLUTION AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and
devices of real and personal property and maintain the same for the benefit of the citizens and
pursuant to the donor’s terms if so-prescribed, and;
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WHEREAS, Schmelz Countryside wishes to grant the City of Maplewood the following:
$2,500, and;
WHEREAS, Schmelz Countryside has instructed that the City will be required to use the
aforementioned for: programs for youth and senior citizens, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for
the purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its governing
body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that
the Maplewood City Council approves, receives and accepts the gift aforementioned and under
such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its membership
on January 28, 2013.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
5. Approve Purchase of 1 Ton Truck and Two John Deere Park Maintenance
Machines
Councilmember Koppen moved to approve to enter into contracts with the following vendors for
purchases under the State Contract:
Frontier Ag and Turf Two John Deere Machines, MN state contract # 41934
Midway Ford Ford F350 cab and chassis, MN state contract # 55058
Towmaster Truck Equip. Stake body and equipment, MN state contract # 48613
Crysteel Truck Equip. Boss V-Plow, MN state contract # 48608
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
6. Approval of Resolution to Increase the Scope of the Feasibility Study, Order
Preliminary Design, and Increase the Project Budget, Arkwright-Sunrise Area
Street Improvements, City Project 12-09
Public Works Director/City Engineer Thompson gave the staff report and answered questions of
the council.
Councilmember Koppen moved to approve the attached resolution expanding the scope of the
feasibility study, authorizing design work, and establishing a project budget of $300,000 for the
Arkwright-Sunrise Area Street Improvements, City Project 12-09.
RESOLUTION 13-1-845
INCREASING THE SCOPE OF THE FEASIBILITY STUDY, AUTHORIZING DESIGN,
AND INCREASING THE PROJECT BUDGET
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WHEREAS, it is proposed to make improvements to the Arkwright-Sunrise Area Streets,
City Project 12-09 and to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
WHEREAS, On July 23, 2012 the City Council authorized the preparation of the
feasibility study and established a project budget of $80,000,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The scope of the feasibility study is to include Eldridge Avenue East and Burr Street
North (which lie just east of Desoto Street and south of County Road B East) for
possible pavement rehabilitation. The scope of the feasibility study is to also include
County Road B East from Interstate 35E to Edgerton Street and Edgerton Street
from County Road B to Highway 36 for sidewalk and trail improvements (not road
improvements). The City Engineer is instructed to report to the council with all
convenient speed advising the council in a preliminary way as to whether the
additional improvements are necessary, cost effective and feasible, and as to
whether it should best be made as proposed or in connection with some other
improvement, and the estimated cost of the improvement as recommended.
2. The City Engineer is hereby directed to conduct design work for the making of said
improvement.
3. FURTHERMORE, the finance manager is hereby authorized to adjust the project
budget from $80,000 to $300,000.
Approved this 28th day of January 2013
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
7. Approval of Change Order No. 3, Gladstone Area Improvements – Bid Package 1,
Project 04-21.
City Engineer/Public Works Director Thompson gave the staff report and answered questions of
the council. City Attorney Kantrud answered additional questions of the council.
Councilmember Koppen moved to approve the resolution directing modification of the existing
construction contract, Change Order No. 3, for the Gladstone Area Phase I Improvements, City
Project 04-21. Authorization is given to the City Engineer to reduce retainage on the existing
construction contract for City Project 04-21 from 5% to 1%.
RESOLUTION 13-1-846
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 04-21, CHANGE ORDER NO. 3
AND REDUCING RETAINAGE
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 04-21, Gladstone Area Phase I Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
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WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 04-21, Change Order No. 3.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 3 which is an increase of $231,549.51.
The revised contract amount is $3,784,017.25.
2. The retainage within the construction contract is hereby authorized to be reduced, at
the discretion of the City Engineer, from 5% to 1%.
Adopted by the Maplewood City Council on this 28th day of January 2013.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
8. Approval of Police Department Expansion Project Items
Councilmember Koppen moved to approve the Police Department Expansion Project items
listed.
• Commercial Furniture Systems (CFS) – Office furniture purchases and installation for Phase
1 utilizing US Communities pricing – $21,700
• City of Maplewood – Staff is requesting the waiving of City permit fees for all phases – TBD
• Mid-America Business Systems – Originally installed our Lektriever file storage units (2) and
will disassemble and move to Public Works - $14,108
• Chris Mastell Trailer Rentals – Rental of temporary storage – Est. $5,400
• Dumpster rental throughout project – Est. $10,000
• Electrowatchman – City security system changes and updates – Est. $10,000
• Line 1 Partners – Low voltage cabling throughout new areas – Est. $5,000
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
9. Commission Handbook Revisions for the Housing and Economic Development
Commission
Councilmember Koppen moved to adopt the language updated to the Commission Handbook to
reflect the termination of the HRA and BEDC and their reforming into the HEDC. Also, the
revision of the Language that would separate the Community Development and Parks &
Recreation Departments.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
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10. Conditional Use Permit Review for LaMettry Collision Auto Repair, 2951
Maplewood Drive
Councilmember Koppen moved to review the Conditional Use Permit for LaMettry Collision Auto
Repair in one year.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
11. Conditional Use Permit Termination for Allowing Parking as a Primary Use, 2951
Maplewood Drive
Councilmember Koppen moved to approve the Resolution terminating the Conditional Use
Permit for parking as primary use for 2951 Maplewood Drive.
RESOLUTION 13-1-847
CONDITIONAL USE PERMIT
TERMINATION RESOLUTION
WHEREAS, Mr. McDaniels, of Maplewood Toyota, received approval from the
Maplewood City Council on August 8, 2005, for a conditional use permit allowing parking as a
primary use.
WHEREAS, Maplewood Toyota no longer owns this property which is now home to
LaMettry Collision Auto Repair, therefore there is no need for this conditional use permit.
WHEREAS, this permit applies to the property at 2951 Maplewood Drive. The legal
description is:
SECTION 4, TOWNSHIP 29, RANGE 22, EX N 409.5 FT & EX W 197.4 FT OF
NWLY 469.5 FT & EX S 698 FT THE FOL; THE E 723.4 FT LYING WLY OF HWY OF SE ¼
OF NE ¼ (SUBJ TO RD & EASEMENTS) IN SEC 04, TN 29, RN 22.
WHEREAS, the history of this conditional use permit termination is as follows:
1. On January 28, 2013 the city council terminated this conditional use permit since the
applicant, Maplewood Toyota, no longer owns this property and there is now a
building on site.
NOW, THEREFORE, BE IT RESOLVED that the city council terminates the above-
described conditional use permit because parking as a primary use it no longer an acceptable
use for this site.
The Maplewood City Council approved this resolution of termination on January 28, 2013.
Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
The motion passed.
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H. PUBLIC HEARING
1. First Reading of the Wetland Ordinance Amendment
Environmental Planner Finwall gave the staff report.
Mayor Rossbach opened the public hearing. The following person spoke:
1. Sharon Sandeen, Maplewood Resident
Mayor Rossbach closed the public hearing.
Councilmember Koppen moved to approve the first reading of the Wetland Ordinance
Amendment.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
1. Approval of 2013 Rules of Procedure for City Council and Council Meetings
Manual
City Clerk Guilfoile gave the staff report.
Councilmember Cardinal moved to approve the changes recommended by staff to 2013 Rules
of Procedure for City Council and Council Meetings Manual, Section 14 – Council Administrative
Policies Section D. Other Matter located on Page 11 regarding the Maplewood Monthly.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of a Resolution Authorizing Submission of Request for State Bonding
Funds for East Metro Training Facility
Fire Chief Lukin gave the staff report.
Councilmember Juenemann moved to approve the resolution authorizing submission of request
for State Bonding Funds in the amount of $1 million dollars for the completion of construction for
Phase 1 of the Regional East Metro Public Safety Training Facility.
RESOLUTION
AUTHORIZING SUBMISSION OF REQUEST FOR
STATE BONDING FUNDS FOR THE COMPLETION OF CONSTRUCTION FOR PHASE 1 OF
THE REGIONAL EAST METRO PUBLIC SAFETY TRAINING FACILITY
WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding
Requests for the 2013 Legislative Session; and
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WHEREAS, the city of Maplewood has deemed the completion of construction of Phase
I of the regional East Metro Public Safety Training Facility a high priority project; and
WHEREAS, the city of Maplewood is in need of Capital Bond funding to provide gap
financing to supplement local and other funding for completion of construction of Phase I of the
East Metro Public Safety Training Facility.
NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council authorizes the
submission of a request to the Minnesota State Legislature for 2013 bonding funds for the
completion of construction of Phase I of the East Metro Public Safety Training Facility in the
amount of 50% of the construction costs or $1,000,000.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
J. NEW BUSINESS
1. Conditional Use Permit Revision – Woodland Hills Church Food Shelf Proposal,
1740 Van Dyke Street (Simple-Majority Vote Required for Approval)
a. Planning Commission Report
b. CUP Revision Consideration
Senior Planner Ekstrand gave the staff report and answered questions of the council.
The following people spoke:
1. Mary Vidas, Associate Director, Merrick Community Services
2. Courtney Roessler, Merrick Food Shelf Director
Councilmember Cave moved to approve the resolution for a Conditional Use Permit Revision for
Woodland Hills Church, located at 1740 Van Dyke Street, to operate a food shelf.
RESOLUTION 13-1-848
CONDITIONAL USE PERMIT REVISION
WHEREAS, Woodland Hills Church applied for a conditional use permit revision to
operate a temporary homeless shelter.
WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit
for churches and institutions of any educational, philanthropic and charitable nature.
WHEREAS, this permit applies to the property located at 1740 Van Dyke Street. The
legal description is:
PID # 14 29 22 33 0001
WHEREAS, the history of this conditional use permit is as follows:
1. On December 7, 2010, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the report
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and recommendation of city staff. The planning commission recommended that the
city council approve this permit.
2. On January10, 2011, the city council considered reports and recommendations of
the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools
and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the city. Staff may approve
minor changes.
2. The proposed use must be substantially started within one year of council approval
or the permit shall become null and void. The council may extend this deadline for
one year.
3. The city council shall review this permit in one year.
4. The temporary homeless shelter shall be limited to a period of two months each
year. The number of residents sheltered shall not exceed 20 persons at a time as
proposed.
5. Woodland Hills Church shall provide constant supervision when the temporary
shelter is in operation.
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6. Woodland Hills Church shall comply with all requirements of the Maplewood Building
Official, Fire Marshal and Health Officer prior to beginning the operation of the
temporary shelter.
7. Any changes in use or the operation of the temporary shelter or expansion of the
church shall require review by the city council.
8. Any plans for changes to the building exterior, other than painting or repairs, shall be
submitted to the community design review board, for review and approval.
9. The applicant shall notify city staff prior to operating the temporary shelter so the city
can assure compliance with the allowed two months per year of the homeless
shelter.
The Maplewood City Council approved this resolution on January 28, 2013.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Consider Resolution Adopting Living Streets Policy, City Project 11-11
Public Works Director/City Engineer Thompson gave the staff report and answered questions of
the council.
Councilmember Juenemann moved to approve the Resolution Adopting the Living Streets
Policy, City Project 11-11.
RESOLUTION 13-1-849
ADOPTING LIVING STREETS POLICY
WHEREAS, the Maplewood City Council previously directed staff to identify various city
services or practices that could be delivered in a more sustainable manner, and
WHEREAS, the staff created a Living Streets Sustainability Work Group comprised of
eight staff members and met three times in 2010, and
WHEREAS, a Task Force was then created consisting of 10 members ranging from
board and commission members, one council member, and staff members, and met three times
in 2011, and
WHEREAS, the Living Street Policy was presented twice to the Planning Commission,
twice to the Community Design Review Board, and twice to the Environmental and Natural
Resources Commission, and
WHEREAS, the Living Streets Policy seeks to: encourage people to travel by walking or
bicycling, enhance safety and security of streets, calm traffic, create livable neighborhoods,
improve stormwater quality, enhance the urban forest, improve community aesthetics, reduce
life cycle costs, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
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The Living Streets Policy is hereby adopted by the City Council of Maplewood, Minnesota on
this 28th day of January 2013, and
It is further resolved that staff shall update the Living Streets Policy from time to time to ensure
its relevant and effectiveness in meeting the identified goals of the Policy.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Carol Mason Sherril, Environmental and Natural Resource Commissioner was present and
addressed the council and gave additional input regarding the Adopting the Living Streets
Policy.
3. Consideration of a Resolution Supporting the Findings of the Gateway Corridor
Alternatives Analysis Study
Councilmember Koppen moved to approve the Resolution Supporting the Findings of the
Gateway Corridor Alternatives Analysis Study.
RESOLUTON 13-1-850
Resolution Supporting the Findings of the
Gateway Corridor Alternatives Analysis Study
WHEREAS, the Gateway Corridor Commission was established in March of 2009 to
address transportation needs in the Gateway (I-94) Corridor; and
WHEREAS, the Gateway Corridor is the principal east/west route for local, regional and
interregional traffic through Ramsey, Washington, and St. Croix Counties connecting St. Paul
and Minneapolis to the eastern metropolitan area and Wisconsin; and
WHEREAS, the Maplewood is an active member of the Gateway Corridor Commission;
and
WHEREAS, the Commission initiated an alternatives analysis study to identity the transit
solution that best meets the needs of the Gateway Corridor; and
WHEREAS, these needs include the Commission’s established goals to improve
mobility, provide a cost-effective economically viable solution that promotes economic
development, protects the natural environment, and preserves community quality of life and
overall safety; and
WHEREAS, the study concluded that the alignment along Hudson Road connecting the
eastern metropolitan area to the region's transit system via Union Depot best meets the needs
of the Gateway Corridor; and
WHEREAS, the study recommended that both Optimized Alternative 3 Bus Rapid
Transit (BRT) and Optimized Alternative 5 - Light Rail Transit (LRT) adjacent to Hudson Road
advance into the next phase in the transitway development process which is the preparation of
a Draft Environmental Impact Statement (DEIS); and
WHEREAS, a locally preferred alternative (LPA) will be officially adopted as part of the
DEIS process were additional input will be garnered from the public and business sector; and
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WHEREAS, the findings of the study are based on a rigorous technical analysis and
reflective of the input received by the community throughout the planning process; and
WHEREAS, Maplewood will continue to work with the Gateway Corridor Commission to
plan for future transit improvements in the Gateway Corridor and the surrounding land uses
within the station areas; and
NOW, THEREFORE, BE IT RESOLVED that the Maplewood city council supports the
findings of the Gateway Corridor Alternatives Analysis Study.
The Maplewood City Council approved this resolution of support on January 28, 2013.
Seconded by Councilmember Cave Ayes – Mayor Rossbach, Council Members
Cardinal, Cave and Koppen
Abstain - Councilmember Juenemann due to
her absence from the Workshop
The motion passed.
4. Meeting of the Economic Development Authority [Council Serves as the EDA]
Mayor Rossbach recessed the City Council Meeting and called to order the Economic
Development Authority Meeting.
Mayor Rossbach called the Meeting of the City Council back to order.
5. Approval of Resolution Authorization Legislation Request for Tax Increment
Financing District for Research and Development Lab Facility on 3M Campus
Councilmember Cardinal moved to approve the Resolution of Support for Special Legislation in
connection with one or more proposed Tax Increment Financing Districts as the Maplewood City
Council.
RESOLUTOIN
RESOLUTION SUPPORTING SPECIAL LEGISLATION
IN CONNECTION WITH ONE OR MORE
PROPOSED TAX INCREMENT FINANCING DISTRICTS
BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood,
Minnesota (the "City"), acting in their authority as the Economic Development Authority (the
“EDA”), as follows:
(i) Findings.
(a) It is proposed that 3M construct a new research and development facility in the City
and undertake certain renovation and renewal of its facilities (the “Project”) located
within the 3M campus in the City (the “Project Area”).
(b) It is proposed that the City will construct a fire station and a city emergency
operating center that will provide fire protection and emergency medical services
(the “Emergency Facilities”) in the Project Area.
(c) Existing tax increment financing statutes are inadequate to provide for tax
increment financing for the Project and the Emergency Facilities.
(d) The City, acting through the EDA, and 3M desire to propose special legislation to
be adopted by the Minnesota Legislature that will provide tax increment financing
assistance to the Project and the Emergency Facilities under the current tax
Packet Page Number 14 of 236
January 28, 2013
City Council Meeting Minutes
14
increment financing laws. The proposed special legislation has been presented to
the City Council.
(e) 3M is important to the City and to the State of Minnesota as a major employer and
one of the largest taxpayers in the State and the City.
(f) 3M’s new research and development facility is part of a global strategy of investing
in innovation, which also includes a commitment to increase research and
development investment to six percent of sales by 2017.
(g) The 3M research and development facility will assist in maintaining the core of
3M's research and development in the City.
(h) With a large percentage of 3M's worldwide workforce likely to retire in the
upcoming years, the renovation of the office space at the headquarters is a
necessary step to remain competitive in today's workforce and attrack highly
trained individuals.
(i) The City desires to support 3M in the construction of the Project.
(ii) Support Special Legislation. The City and the EDA hereby support the proposed special
legislation that will allow special rules under the tax increment financing statutes for the
Project and the Emergency Facilities.
(iii) Effective Date. This resolution is effective upon the date of its approval.
Adopted this 28th day of January, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
1. TH 36 / English Street Interchange Improvements, City Project 09-08
a. Resolution Receiving Bids and Awarding Construction Contract
b. Resolution Ordering Preparation of Assessment Roll
c. Approval of RCPRRA License Agreement
Public Works Director/City Engineer gave the staff report and answered questions of the
council.
Mayor Rossbach moved to approve the Resolution Receiving Bids and Awarding Construction
Contract to Forest Lake Contracting, Inc.
RESOLUTION 13-1-852
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the contract bid of Forest Lake Contracting, Inc. in the amount of
$16,577,185.42, is the lowest responsible bid for the construction of the TH 36/English Street
Interchange Improvement – City Project 09-08 [State Project 6211-90 and Federal Project STP-
TEAX 6212(278)], and the mayor and clerk are hereby authorized and directed to enter into a
contract with said bidder for and on behalf of the city.
Adopted by the City Council on this 28th day of January, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Packet Page Number 15 of 236
January 28, 2013
City Council Meeting Minutes
15
Mayor Rossbach moved to approve the Resolution Order Preparation of Assessment Roll.
RESOLUTION 13-1-853
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer will receive bids for the TH 36/English Street
Interchange Improvement, City Project 09-08,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to
be specially assessed for such improvement against every assessable lot, piece or parcel of
land abutting on the streets affected, without regard to cash valuation, as provided by law, and
they shall file a copy of such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the
council thereof.
Adopted by the City Council on this 28th day of January, 2013.
Seconded by Councilmember Koppen Ayes – All
Mayor Rossbach moved to approve staff moving forward with negotiations that are required with
the Ramsey County Regional Rail Authority pertaining to the replacement of the pedestrian
bridge across Highway 36. Councilmember Juenemann would like to underline the statement
that says “The City understands that by Ramsey County Regional Rail Authority signing this
agreement it does not obligate the City to provide for a replacement rail bridge” nor “will the City
have no part in the ownership or maintenance of that pedestrian bridge facility”.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
L. ADMINISTRATIVE PRESENTATIONS
None
M. COUNCIL PRESENTATIONS
1. Fish Creek Event
Councilmember Juenemann reminded residents that the Fish Creek Event-Minnesota Get
Together on February 22, 2013 is at the Maplewood Community Center from 5:30 p.m. to 9:00
p.m.
N. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 8:57 p.m.
Packet Page Number 16 of 236
Agenda Item F1
Agenda Report
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: February 6, 2013
SUBJECT: Commissioner Appointments
a. Human Rights Commission
b. Parks & Recreation Commission
c. Planning Commission
d. Community Design Review Board
INTRODUCTION/SUMMARY
There are a total of seven openings: one on the Human Rights Commission, two on the Parks &
Recreation Commission, two on the Planning Commission and two on the Community Design
Review Board. These openings are due to terms expiring and resignations. The City has
advertised and accepted applications from interested individuals. The City Council then
interviewed the candidates for these commissions and filled out ballots on February 4, 2013,
which staff has tallied.
The tallied ballots show one of the candidates, Bill Kempe, to be appointed to two commissions,
the Planning Commission and the Community Design Review Board. Staff has spoken with Mr.
Kempe and he has indicated that he is willing and able to serve on both commissions. The
Council should decide if they would like Mr. Kempe to serve on both commissions or just one.
RECOMMENDATION
Staff recommends the City Council approve the attached resolution to appoint candidates to the
commissions indicated.
Human Rights Commission
- Yaya Diatta, term expires May 1, 2015
Parks & Recreation Commission
- Terri Mallet, term expires April 30, 2014
- Ron Cockriel, term expires April 30, 2016
Planning Commission
- John Donofrio, term expires December 31, 2014
- Bill Kempe, term expires December 31, 2013
Community Design Review Board
- Leo Burger, term expires April 30, 2016
- Bill Kempe, term expires April 30, 2015
Attachments:
1. Resolution for Appointment
Packet Page Number 17 of 236
Attachment 1
RESOLUTION NO. ______
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Human Rights Commission
- Yaya Diatta, term expires May 1, 2015
Parks & Recreation Commission
- Terri Mallet, term expires April 30, 2014
- Ron Cockriel, term expires April 30, 2016
Planning Commission
- John Donofrio, term expires December 31, 2014
- Bill Kempe, term expires December 31, 2013
Community Design Review Board
- Leo Burger, term expires April 30, 2016
- Bill Kempe, term expires April 30, 2015
Packet Page Number 18 of 236
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -1-25 and 2-1.xlsx
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
385,561.52$ Checks # 89069 thru # 89110
dated 01/18/13 thru 01/29/13
412,019.06$ Disbursements via debits to checking account
dated 01/22/13 thru 01/25/13
324,640.63$ Checks # 89111 thru # 89147
dated 02/05/13
6,348,960.56$ Disbursements via debits to checking account
dated 01/28/13 thru 02/01/13
7,471,181.77$ Total Accounts Payable
547,562.75$ Payroll Checks and Direct Deposits dated 02/01/13
763.00$ Payroll Deduction check # 9989114 thru # 9989115
dated 02/01/13
548,325.75$ Total Payroll
8,019,507.52$ GRAND TOTAL
as
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
February 11, 2013
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 19 of 236
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -1-25 and 2-1.xlsx
Check Description Amount
89069 04839 TIMESHEET HRS INCORRECT 139.48
89070 02464 FUNDS FOR ATMS 10,000.00
89071 02464 FUNDS FOR ATMS 10,000.00
89072 04206 ATTORNEY SRVS FEES/RENT - FEB 15,433.33
89073 03809 RED CROSS BABYSITTING INSTRUCTION 112.00
89074 00985 WASTEWATER - FEB 217,290.63
89075 01819 LOCAL PHONE SERVICE 12/15 - 01/14 766.89
89076 03334 WINTER PATCH MATERIAL 233.42
89077 01190 ELECTRIC & GAS UTILITY 5,873.00
01190 ELECTRIC & GAS UTILITY 2,277.76
01190 ELECTRIC & GAS UTILITY 353.19
01190 FIRE SIRENS 50.19
89078 05179 GRAPHIC DESIGN WORK ON LOGOS 420.00
89079 00111 BOARDING & DESTRUCTION FEES 1,539.02
89080 02141 WATER RESCUE ITEMS 2,772.00
89081 03958 REIMB FOR UNIFORM 11/3 - 11/23 56.49
89082 00211 PROJ 11-15 PROF SRVS THRU 12/28 370.00
89083 00261 TIF PMT TO DEVELOPER 2ND HALF 2012 45,261.00
89084 04155 ANNUAL FEE FOR WEBSITE SERVICE 10,366.80
89085 02567 PROJ 09-08 ACQUISITION SERVICES 375.00
89086 00543 RICOH 1515 COPIER EQUIP BUYOUT 203.07
89087 05055 NEW SQUAD BUILDS & REPAIRS 9,039.46
05055 NEW SQUAD BUILDS & REPAIRS 8,413.36
05055 NEW SQUAD BUILDS & REPAIRS 369.31
89088 03323 LEASE - SUSPECT COMPOSITE PROG 350.00
89089 04992 2012 AUDIT 5,000.00
89090 01079 MEMBERSHIP DUES 320.00
89091 01088 PROJ 09-09 INVESTIGATION CLEANUP 1,000.00
89092 01175 MONTHLY UTILITIES - DECEMBER 2,795.66
01175 FIBER OPTIC ACCESS CHARGE - JAN 1,068.75
89093 00001 M GOETZEL CN 10009662 951.00
89094 00001 D BATTERSON CN 10005431 508.00
89095 00001 REFUND S HEMMONS FOR TRANS MEDIC 291.00
89096 00001 REFUND S FLYNN UCARE BENEFIT 238.27
89097 00001 S VANG CN 10018754 100.00
89098 00001 REFUND C VOSS BAL MEMBERSHIP 43.92
89099 00001 REFUND BUNKOWSKI BAL MEMBERSHIP 36.15
89100 04276 INSTRUCTION FEES 480.00
04276 INSTRUCTION FEES 384.00
89101 01295 SAFE DEPOSIT BOX RENT - BOX #149 80.00
89102 00396 SRVS (CJDN) PROVIDED TO PD-4TH QTR 1,920.00
89103 01341 MEMBERSHIP DUES 60.00
89104 05180 REIMB APPRAISAL COST PARCEL #20 5,000.00
89105 02001 PHONE SERVICE - JAN 1,436.20
89106 01836 SRVS (RMS) PROVIDED TO PD - JAN 5,196.09
01836 PROJ 11-15 RAISE GATE BOXES 1,231.14
89107 04357 BIOMEDICAL SERVICE 252.00
89108 02464 REPLENISH & INCREASE SEU BUY FUND 290.00
02464 REPLENISH THE SEU BUY FUND 157.00
89109 03825 TIF PAYMENT TO DEVELOPER 2ND HALF 10,828.53
89110 01771 RAMSEY CO GIS USER GROUP FEE 3,828.41
01/24/2013 US BANK
01/25/2013 US BANK
01/29/2013 H.A. KANTRUD
Check Register
City of Maplewood
01/25/2013
Date Vendor
01/18/2013 LADONNA HOLMBERG
01/29/2013 UNIQUE PAVING MATERIALS CORP
01/29/2013 XCEL ENERGY
01/29/2013 XCEL ENERGY
01/29/2013 CASIE JACKSON
01/29/2013 METROPOLITAN COUNCIL
01/29/2013 PAETEC
01/29/2013 ANIMAL CONTROL SERVICES
01/29/2013 ATLAS OUTFITTERS
01/29/2013 MARKESE BENJAMIN
01/29/2013 XCEL ENERGY
01/29/2013 XCEL ENERGY
01/29/2013 NATHAN ALBERG
01/29/2013 EVERGREEN LAND SERVICES
01/29/2013 GE CAPITAL
01/29/2013 HEALTHEAST VEHICLE SERVICES
01/29/2013 BRAUN INTERTEC CORP.
01/29/2013 CAREFREE COTTAGES OF MAPLEWOOD
01/29/2013 CIVICPLUS
01/29/2013 KERN, DEWENTER, VIERE, LTD
01/29/2013 MN CHIEFS OF POLICE ASSN
01/29/2013 MN POLLUTION CONTROL AGENCY
01/29/2013 HEALTHEAST VEHICLE SERVICES
01/29/2013 HEALTHEAST VEHICLE SERVICES
01/29/2013 IDENTI-KIT SOLUTIONS
01/29/2013 ONE TIME VENDOR
01/29/2013 ONE TIME VENDOR
01/29/2013 ONE TIME VENDOR
01/29/2013 CITY OF NORTH ST PAUL
01/29/2013 CITY OF NORTH ST PAUL
01/29/2013 ONE TIME VENDOR
01/29/2013 PARTNERS IN EDUCATION INC
01/29/2013 PARTNERS IN EDUCATION INC
01/29/2013 PREMIER BANK
01/29/2013 ONE TIME VENDOR
01/29/2013 ONE TIME VENDOR
01/29/2013 ONE TIME VENDOR
01/29/2013 CITY OF ROSEVILLE
01/29/2013 CITY OF ST PAUL
01/29/2013 CITY OF ST PAUL
01/29/2013 MN DEPT OF PUBLIC SAFETY
01/29/2013 RAMSEY CTY FIRE CHIEFS ASSN
01/29/2013 ROGER AND NAOMI INC.
01/29/2013 VAN DYKE STREET HOMES
01/29/2013 CITY OF WHITE BEAR LAKE
385,561.52
42 Checks in this report.
01/29/2013 UNIVERSAL HOSPITAL SRVS, INC.
01/29/2013 US BANK
01/29/2013 US BANK
Packet Page Number 20 of 236
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -1-25 and 2-1.xlsx
Settlement
Date Payee Description Amount
1/22/2013 MN State Treasurer Drivers License/Deputy Registrar 21,965.79
1/22/2013 Pitney Bowes Postage 2,985.00
1/22/2013 MN Dept of Revenue Sales Tax 9,725.00
1/22/2013 U.S. Treasurer Federal Payroll Tax 123,566.09
1/22/2013 P.E.R.A.P.E.R.A.87,859.61
1/22/2013 MidAmerica - ING HRA Flex plan 16,087.73
1/22/2013 Labor Unions Union Dues 3,556.64
1/23/2013 MN State Treasurer Drivers License/Deputy Registrar 45,718.54
1/23/2013 MN Dept of Revenue Fuel Tax 766.65
1/23/2013 MN State Treasurer State Payroll Tax 24,827.86
1/24/2013 MN State Treasurer Drivers License/Deputy Registrar 33,830.45
1/25/2013 MN State Treasurer Drivers License/Deputy Registrar 39,703.14
1/25/2013 Optum Health DCRP & Flex plan payments 1,426.56
TOTAL 412,019.06
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 21 of 236
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -1-25 and 2-1.xlsx
Check Description Amount
89111 02149 MARKETING & ADVERTISING - JAN 4,000.00
02149 4TH QTR COMMISSION 151.74
89112 00585 ANNUAL FEE 2013 100.00
89113 01202 MAPLEWOOD MONTHLY - JAN 7,300.22
89114 01337 PROJ 11-14 FILING & RECORDING FEES 166.00
01337 PROJ 09-08 FILING & RECORDING FEES 46.00
01337 PROJ 11-09 FILING & RECORDING FEES 46.00
89115 01463 MCC MASSAGES - DEC 1-15 871.50
01463 MCC MASSAGES - DEC 16-31 553.50
89116 01574 SAND FOR SAND BAGS 55.15
89117 04845 RECYCLING FEE - JANUARY 27,499.50
89118 01615 REPAIR AQUATIC AREA AIR UNIT 10,526.85
89119 04252 INSTALLATION OF RECEIVER TUBE 229.78
89120 01190 ELECTRIC & GAS UTILITY 11,282.02
01190 ELECTRIC & GAS UTILITY 9,581.18
01190 ELECTRIC & GAS UTILITY 3,805.53
89121 00111 PATROL & CALL-OUT HOURS 1/13-1/27 1,455.00
89122 04848 MONTHLY PREMIUM - FEBRUARY 240.67
89123 04471 SOUND TECHNICIAN MCC JAN 19 500.00
89124 04851 LICENSING AGREEMENT 2013 327.00
89125 02624 TREATED ROAD SALT~13,319.28
89126 04911 LINENS FOR BRIDAL EXPO MCC FEB 2 192.38
89127 05181 POLICE DEPT EXPANSION PROJ 8,730.50
89128 00472 CONSULTING FEES 1/14 - 1/25 1,150.00
89129 02929 LTC MONTHLY PREMIUM - FEBRUARY 336.72
89130 00644 MONTHLY PREMIUM - FEBRUARY 12,198.65
89131 03597 REIMB FOR MILEAGE 1/10 - 1/29 13.85
89132 00827 CLAIM DEDUCTIBLE C0017890 1,000.00
89133 00857 SAFETY & LOSS CONTROL WORKSHOP 20.00
89134 03818 MONTHLY PREMIUM - FEBRUARY 154,029.69
89135 01126 MONTHLY PREMIUM - FEBRUARY 528.00
89136 02909 ROAD SALT~18,639.15
89137 00001 HMONG AMERICAN CHARITABLE GAMBLING 878.40
89138 00001 REFUND K HERMANSON BCBS BENEFIT 40.00
89139 04410 M ZELLAR CONCERT MCC JAN 19 2,472.00
89140 04964 ACUPUNCTURE SESSIONS - DEC 150.00
04964 ACUPUNCTURE SESSIONS - JAN 135.00
89141 02008 EMERGENCY PRE-EMPTION SYS SERVICE 903.77
02008 TRAFFIC SIGNAL LAMPING 36 & ENGLISH 131.69
89142 01359 CAR WASHES - DEC 75.00
89143 01418 CONCESSIONS 246.89
01418 VENDING MACHINE SUPPLIES 202.82
01418 CONCESSIONS 197.90
01418 SUPPLIES 12.98
01418 CONCESSIONS -13.91
89144 04262 GOLF INSTRUCTION WINTER 2012 240.00
89145 03616 TIF PMT TO DEVELOPER 2ND HALF 2012 29,121.32
89146 01836 STREET LIGHT REMOVAL FROST/ESHORE 205.16
89147 05013 HVAC MAINTENANCE SERVICE 745.75
02/05/2013 HEIDI CAREY
02/05/2013 GOPHER STATE ONE-CALL
02/05/2013 NYSTROM PUBLISHING CO INC
Check Register
City of Maplewood
02/01/2013
Date Vendor
02/05/2013 HEIDI CAREY
02/05/2013 SISTER ROSALIND GEFRE
02/05/2013 SISTER ROSALIND GEFRE
02/05/2013 T.A. SCHIFSKY & SONS, INC
02/05/2013 RAMSEY COUNTY-PROP REC & REV
02/05/2013 RAMSEY COUNTY-PROP REC & REV
02/05/2013 RAMSEY COUNTY-PROP REC & REV
02/05/2013 XCEL ENERGY
02/05/2013 XCEL ENERGY
02/05/2013 XCEL ENERGY
02/05/2013 TENNIS SANITATION LLC
02/05/2013 THERMO-DYNE, INC.
02/05/2013 TOWMASTER TRUCK EQUIP. INC.
02/05/2013 BMI
02/05/2013 CARGILL INCORPORATED
02/05/2013 DECKCI DECOR
02/05/2013 ANIMAL CONTROL SERVICES
02/05/2013 AVESIS
02/05/2013 B&B AVM INC.
02/05/2013 HEALTHPARTNERS
02/05/2013 MARY JO HOFMEISTER
02/05/2013 L M C I T
02/05/2013 DERAU CONSTRUCTION
02/05/2013 MICHAEL A ERICSON
02/05/2013 GLTC PREMIUM PAYMENTS
02/05/2013 NORTH AMERICAN SALT CO
02/05/2013 ONE TIME VENDOR
02/05/2013 ONE TIME VENDOR
02/05/2013 LEAGUE OF MINNESOTA CITIES
02/05/2013 MEDICA
02/05/2013 NCPERS MINNESOTA
02/05/2013 RAMSEY COUNTY PUBLIC WORKS
02/05/2013 RAMSEY COUNTY PUBLIC WORKS
02/05/2013 REGAL AUTO WASH BILLING
02/05/2013 OWEN LEE RECORDINGS, LLC
02/05/2013 POINTS TO HEALTH LLC
02/05/2013 POINTS TO HEALTH LLC
02/05/2013 SAM'S CLUB DIRECT
02/05/2013 SAM'S CLUB DIRECT
02/05/2013 GREG SCHULZE
02/05/2013 SAM'S CLUB DIRECT
02/05/2013 SAM'S CLUB DIRECT
02/05/2013 SAM'S CLUB DIRECT
324,640.63
37 Checks in this report.
02/05/2013 SIBLEY COVE, LTD PARTNERSHIP
02/05/2013 CITY OF ST PAUL
02/05/2013 YALE MECHANICAL LLC
Packet Page Number 22 of 236
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -1-25 and 2-1.xlsx
Settlement
Date Payee Description Amount
1/28/2013 MN State Treasurer Drivers License/Deputy Registrar 34,733.25
1/28/2013 MN Dept of Natural Resources DNR electronic licenses 759.00
1/29/2013 MN State Treasurer Drivers License/Deputy Registrar 90,587.17
1/30/2013 MN State Treasurer Drivers License/Deputy Registrar 27,886.40
1/30/2013 US Bank Bank fees 110.99
1/31/2013 MN State Treasurer Drivers License/Deputy Registrar 23,455.98
2/1/2013 MN State Treasurer Drivers License/Deputy Registrar 22,777.45
2/1/2013 US Bank Merchant Services Credit Card Billing fee 3,374.72
2/1/2013 US Bank Debt Service payments 6,058,399.41
2/1/2013 ICMA (Vantagepointe)Deferred Compensation 4,164.15
2/1/2013 MN Dept of Natural Resources DNR electronic licenses 1,249.00
2/1/2013 US Bank VISA One Card*Purchasing card items 45,431.44
2/1/2013 ING - State Plan Deferred Compensation 28,729.00
2/1/2013 Optum Health DCRP & Flex plan payments 7,302.60
TOTAL 6,348,960.56
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 23 of 236
S:\FINANCE\APPROVAL OF CLAIMS\2013\AprClms -1-25 and 2-1.xlsx
Transaction Date Posting Date Merchant Name Transaction Amount Name
01/15/2013 01/17/2013 GRUBERS POWER EQUIPMENT $53.74 DAVE ADAMS
01/17/2013 01/18/2013 GANDER MOUNTAIN $64.24 DAVE ADAMS
01/22/2013 01/23/2013 HENRIKSEN ACE HARDWARE $8.02 DAVE ADAMS
01/11/2013 01/14/2013 BEST BUY MHT 00000109 ($32.12)R CHARLES AHL
01/11/2013 01/14/2013 TARGET 00011858 $16.06 R CHARLES AHL
01/11/2013 01/14/2013 U OF M CCE NONCREDIT $345.00 R CHARLES AHL
01/18/2013 01/21/2013 MINNESOTA SOCIETY00 OF 00 $335.00 R CHARLES AHL
01/24/2013 01/25/2013 UNIFORMS UNLIMITED INC.$76.10 MARK ALDRIDGE
01/10/2013 01/14/2013 STREICHER'S MO $95.33 LONN BAKKE
01/14/2013 01/16/2013 CPS INC-DARECATALOUGE.COM $162.00 LONN BAKKE
01/24/2013 01/25/2013 CPS INC-DARECATALOUGE.COM $370.36 LONN BAKKE
01/10/2013 01/14/2013 GOVERNMENT FINANCE OFFIC $330.00 GAYLE BAUMAN
01/17/2013 01/21/2013 OFFICE DEPOT #1090 $77.20 REGAN BEGGS
01/19/2013 01/21/2013 OFFICE DEPOT #1079 $15.90 REGAN BEGGS
01/21/2013 01/22/2013 ST PAUL STAMP WORKS INC $109.88 REGAN BEGGS
01/23/2013 01/24/2013 ST PAUL STAMP WORKS INC $90.80 REGAN BEGGS
01/24/2013 01/25/2013 DRIVERS LICENSE GUIDE $28.95 REGAN BEGGS
01/22/2013 01/24/2013 SPORTS AUTHORI00007013 $32.14 MARKESE BENJAMIN
01/23/2013 01/24/2013 ZAP*ZAPPOS.COM $87.99 MARKESE BENJAMIN
01/17/2013 01/18/2013 CRUTCHFIELD.COM $149.97 CHAD BERGO
01/18/2013 01/21/2013 TIGER OAK $600.00 CHRISTINE BERNARDY
01/17/2013 01/18/2013 WALGREENS #2805 $8.00 OAKLEY BIESANZ
01/16/2013 01/17/2013 TARGET 00011858 $42.20 NEIL BRENEMAN
01/11/2013 01/14/2013 RU2 SYSTEMS $215.00 TROY BRINK
01/18/2013 01/21/2013 SHARROW LIFTING PRODUCTS $122.05 TROY BRINK
01/23/2013 01/24/2013 HAR MAR LOCK AND KEY $196.75 TROY BRINK
01/24/2013 01/25/2013 HENRIKSEN ACE HARDWARE $7.24 BRENT BUCKLEY
01/24/2013 01/25/2013 MENARDS 3059 $13.75 BRENT BUCKLEY
01/14/2013 01/16/2013 SUBWAY 00052159 $60.63 SARAH BURLINGAME
01/17/2013 01/21/2013 OFFICE DEPOT #1090 $68.15 SARAH BURLINGAME
01/20/2013 01/21/2013 SUPERAMERICA 4022 $22.22 DAN BUSACK
01/20/2013 01/21/2013 SUPERAMERICA 4022 $29.12 DAN BUSACK
01/22/2013 01/23/2013 DAVANNI'S #1 $19.65 DAN BUSACK
01/18/2013 01/21/2013 BROWNELLS INC $85.93 DANIEL BUSACK
01/16/2013 01/18/2013 NAPA STORE 3279016 $24.14 JOHN CAPISTRANT
01/19/2013 01/21/2013 AUTOZONE #3082 $25.69 JOHN CAPISTRANT
01/16/2013 01/18/2013 THE HOME DEPOT 2801 $4.97 SCOTT CHRISTENSON
01/17/2013 01/21/2013 THE HOME DEPOT 2801 $119.16 SCOTT CHRISTENSON
01/23/2013 01/24/2013 HENRIKSEN ACE HARDWARE $18.74 SCOTT CHRISTENSON
01/23/2013 01/24/2013 MENARDS 3022 $31.47 SCOTT CHRISTENSON
01/18/2013 01/21/2013 ZIEBART MAPLEWOOD MN 47 $224.44 KERRY CROTTY
01/18/2013 01/21/2013 NXT*HOWARD TECHNOLOGY $797.19 KERRY CROTTY
01/13/2013 01/15/2013 THE HOME DEPOT 2810 $7.69 CHARLES DEAVER
01/22/2013 01/23/2013 KNOWLAN'S MARKET #2 $5.12 CHARLES DEAVER
01/24/2013 01/25/2013 FRATTALLONES WOODBURY AC $9.93 CHARLES DEAVER
01/23/2013 01/25/2013 KEEPRS INC 2 $129.12 JOSEPH DEMULLING
01/24/2013 01/25/2013 AMAZON MKTPLACE PMTS $23.99 JOSEPH DEMULLING
01/10/2013 01/14/2013 OHIOASC.COM $53.19 TOM DOUGLASS
01/10/2013 01/14/2013 THE HOME DEPOT 2801 $73.45 TOM DOUGLASS
01/11/2013 01/14/2013 HVAC PLUS $226.98 TOM DOUGLASS
01/14/2013 01/16/2013 CONTINENTAL RESEARCH $432.84 TOM DOUGLASS
01/22/2013 01/23/2013 STATE SUPPLY $768.68 TOM DOUGLASS
01/16/2013 01/17/2013 AMAZON MKTPLACE PMTS $78.93 MICHAEL DUGAS
01/22/2013 01/23/2013 FASTENAL COMPANY01 $27.06 DOUG EDGE
01/10/2013 01/14/2013 GENERAL PARTS, LLC $42.32 LARRY FARR
01/11/2013 01/14/2013 DISPLAYS2GOCOM $431.13 LARRY FARR
Packet Page Number 24 of 236
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01/11/2013 01/14/2013 CINTAS #470 $89.20 LARRY FARR
01/12/2013 01/14/2013 MACY*S EAST #236 $359.90 LARRY FARR
01/12/2013 01/14/2013 TIERNEY BROTHERS INC $534.37 LARRY FARR
01/17/2013 01/21/2013 GENERAL PARTS, LLC $54.48 LARRY FARR
01/18/2013 01/21/2013 CINTAS #470 $110.22 LARRY FARR
01/18/2013 01/21/2013 CINTAS #470 $62.85 LARRY FARR
01/19/2013 01/21/2013 CINTAS #470 $104.98 LARRY FARR
01/19/2013 01/21/2013 CINTAS #470 $104.98 LARRY FARR
01/19/2013 01/21/2013 CINTAS #470 $104.98 LARRY FARR
01/19/2013 01/21/2013 CINTAS #470 $104.98 LARRY FARR
01/19/2013 01/21/2013 CINTAS #470 $287.10 LARRY FARR
01/23/2013 01/25/2013 ADAM'S PEST CONTROL INC $610.61 LARRY FARR
01/23/2013 01/25/2013 ADAM'S PEST CONTROL INC $194.17 LARRY FARR
01/23/2013 01/25/2013 ADAM'S PEST CONTROL INC $323.62 LARRY FARR
01/23/2013 01/25/2013 ADAM'S PEST CONTROL INC $159.49 LARRY FARR
01/17/2013 01/18/2013 INT'L CODE COUNCIL $665.00 DAVID FISHER
01/21/2013 01/22/2013 KOHL'S #0052 ($10.00)TIMOTHY FLOR
01/21/2013 01/22/2013 MACY*S EAST #236 ($34.99)TIMOTHY FLOR
01/21/2013 01/22/2013 KOHL'S #0052 $98.98 TIMOTHY FLOR
01/21/2013 01/25/2013 MACY*S EAST #236 $74.62 TIMOTHY FLOR
01/23/2013 01/25/2013 REI 42 ROSEVILLE $52.83 TIMOTHY FLOR
01/11/2013 01/14/2013 PAYFLOW/PAYPAL $59.95 MYCHAL FOWLDS
01/21/2013 01/21/2013 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS
01/22/2013 01/23/2013 TOSHIBA BUSINESS SOLUTION $579.60 MYCHAL FOWLDS
01/22/2013 01/23/2013 TOSHIBA BUSINESS SOLUTION $428.57 MYCHAL FOWLDS
01/22/2013 01/23/2013 TOSHIBA BUSINESS SOLUTION $387.73 MYCHAL FOWLDS
01/14/2013 01/15/2013 CYPRESSINDU $106.70 NICK FRANZEN
01/14/2013 01/15/2013 GOLDCOM INC $64.89 NICK FRANZEN
01/19/2013 01/21/2013 HP DIRECT-PUBLICSECTOR $106.05 NICK FRANZEN
01/22/2013 01/23/2013 IDU*INSIGHT PUBLIC SEC $344.39 NICK FRANZEN
01/15/2013 01/17/2013 THE HOME DEPOT 2801 $24.07 CLARENCE GERVAIS
01/18/2013 01/21/2013 BECKER FIRE & SAFETY SERV $64.13 CLARENCE GERVAIS
01/16/2013 01/18/2013 OFFICE DEPOT #1090 $79.19 JEAN GLASS
01/12/2013 01/14/2013 BLUE RIBBON BAIT & TACKLE $11.22 JAN GREW HAYMAN
01/17/2013 01/21/2013 JOANN ETC #1902 $32.11 JAN GREW HAYMAN
01/14/2013 01/16/2013 STREICHER'S MILW $189.99 TIMOTHY HAWKINSON JR.
01/15/2013 01/16/2013 LA POLICE GEAR INC $162.35 TIMOTHY HAWKINSON JR.
01/21/2013 01/23/2013 STREICHER'S MPLS ($189.99)TIMOTHY HAWKINSON JR.
01/14/2013 01/15/2013 KOHL'S #0054 $74.99 STEVEN HIEBERT
01/16/2013 01/17/2013 AMAZON MKTPLACE PMTS $24.00 STEVEN HIEBERT
01/11/2013 01/14/2013 MILLS FLEET FARM #2,700 $12.82 GARY HINNENKAMP
01/10/2013 01/14/2013 DOLRTREE 3150 00031500 $21.43 RON HORWATH
01/10/2013 01/14/2013 OFFICE MAX $17.66 RON HORWATH
01/16/2013 01/17/2013 RUBBER STAMP CHAMP $201.73 RON HORWATH
01/18/2013 01/21/2013 MENARDS 3059 $10.66 RON HORWATH
01/23/2013 01/25/2013 OFFICE MAX $22.48 RON HORWATH
01/24/2013 01/25/2013 SPRINT AQUATICS $230.66 RON HORWATH
01/11/2013 01/14/2013 KNOWLAN'S MARKET #2 $17.30 ANN HUTCHINSON
01/14/2013 01/15/2013 KNOWLAN'S MARKET #2 $8.70 ANN HUTCHINSON
01/15/2013 01/17/2013 GTC UNITED WAY $210.00 MARY JACKSON
01/09/2013 01/14/2013 DALCO ENTERPRISES, INC $30.59 DAVID JAHN
01/14/2013 01/24/2013 DALCO ENTERPRISES, INC $57.59 DAVID JAHN
01/15/2013 01/16/2013 MENARDS 3059 ($15.27)DAVID JAHN
01/15/2013 01/16/2013 MENARDS 3059 $66.49 DAVID JAHN
01/15/2013 01/16/2013 MENARDS 3059 $25.32 DAVID JAHN
01/16/2013 01/17/2013 AMAZON MKTPLACE PMTS $271.49 DAVID JAHN
01/18/2013 01/21/2013 MENARDS 3059 ($16.00)DAVID JAHN
Packet Page Number 25 of 236
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01/18/2013 01/21/2013 MENARDS 3059 $38.30 DAVID JAHN
01/15/2013 01/17/2013 RED WING SHOE STORE $161.24 KEVIN JOHNSON
01/15/2013 01/17/2013 RED WING SHOE STORE $34.90 KEVIN JOHNSON
01/17/2013 01/18/2013 EDGEWATER RESORT $92.17 KEVIN JOHNSON
01/17/2013 01/21/2013 HOLIDAY INN DULUTH FB $12.86 KEVIN JOHNSON
01/18/2013 01/21/2013 SUBWAY 00106591 $5.26 KEVIN JOHNSON
01/18/2013 01/21/2013 HOLIDAY INN DULUTH FB $17.23 KEVIN JOHNSON
01/19/2013 01/21/2013 SUBWAY 00106591 $5.14 KEVIN JOHNSON
01/19/2013 01/21/2013 HOLIDAY INNS $207.70 KEVIN JOHNSON
01/22/2013 01/24/2013 OFFICE DEPOT #1090 $144.74 LOIS KNUTSON
01/23/2013 01/25/2013 OFFICE DEPOT #1090 $85.45 LOIS KNUTSON
01/20/2013 01/21/2013 COMCAST CABLE COMM $143.80 DUWAYNE KONEWKO
01/17/2013 01/18/2013 FEDEXOFFICE 00006171 $430.77 JASON KREGER
01/16/2013 01/17/2013 UNIFORMS UNLIMITED INC.$28.84 NICHOLAS KREKELER
01/12/2013 01/14/2013 FBI NATIONAL ACADEMY ASSO $75.00 DAVID KVAM
01/12/2013 01/15/2013 HEALTHEAST TRANSPORTATN $2,918.94 DAVID KVAM
01/13/2013 01/14/2013 COMCAST CABLE COMM $41.00 DAVID KVAM
01/15/2013 01/17/2013 STREICHER'S MO $1,150.00 DAVID KVAM
01/16/2013 01/18/2013 STREICHER'S MO $175.00 DAVID KVAM
01/16/2013 01/18/2013 STREICHER'S MO $175.00 DAVID KVAM
01/17/2013 01/21/2013 MINNESOTA CHIEFS OF POLIC ($130.00)DAVID KVAM
01/23/2013 01/24/2013 THE GRAFIX SHOPPE $810.00 DAVID KVAM
01/23/2013 01/24/2013 THE GRAFIX SHOPPE $363.38 DAVID KVAM
01/10/2013 01/14/2013 KEEPRS INC 2 $200.00 SCOTT LANGNER
01/11/2013 01/14/2013 TARGET 00011858 $46.05 MICHAEL LOCHEN
01/11/2013 01/14/2013 ASPEN MILLS INC.$278.45 STEVE LUKIN
01/11/2013 01/14/2013 ASPEN MILLS INC.$48.95 STEVE LUKIN
01/16/2013 01/17/2013 ORIGINAL MATTRESS FACT $459.87 STEVE LUKIN
01/23/2013 01/24/2013 EMERGENCY APPARATUS MAINT $1,987.57 STEVE LUKIN
01/24/2013 01/25/2013 MENARDS 3059 $39.25 STEVE LUKIN
01/11/2013 01/14/2013 UNIFORMS UNLIMITED INC.$213.56 JERROLD MARTIN
01/12/2013 01/14/2013 GALLS INTERN*$90.00 JERROLD MARTIN
01/12/2013 01/14/2013 AMAZON MKTPLACE PMTS $103.14 JERROLD MARTIN
01/13/2013 01/14/2013 AMAZON MKTPLACE PMTS $58.98 JERROLD MARTIN
01/14/2013 01/15/2013 HAYNEEDLE INC $199.99 JERROLD MARTIN
01/16/2013 01/17/2013 UNIFORMS UNLIMITED INC.$25.00 JERROLD MARTIN
01/18/2013 01/21/2013 AMAZON MKTPLACE PMTS ($13.24)JERROLD MARTIN
01/23/2013 01/24/2013 ST PAUL PUBLIC WORKS PARK $2.00 MIKE MARTIN
01/14/2013 01/16/2013 MINNESOTA KARATE SUPPLIES $14.00 GLEN MCCARTY
01/10/2013 01/14/2013 VIDACARE CORPORATION $1,048.47 MICHAEL MONDOR
01/10/2013 01/14/2013 CHANNING BETE CO AHA $2,310.00 MICHAEL MONDOR
01/14/2013 01/16/2013 BOUND TREE MEDICAL LLC $319.00 MICHAEL MONDOR
01/14/2013 01/16/2013 BOUND TREE MEDICAL LLC $1,639.25 MICHAEL MONDOR
01/16/2013 01/17/2013 MOTION COMPUTING INC $173.42 MICHAEL MONDOR
01/21/2013 01/23/2013 BOUND TREE MEDICAL LLC ($98.64)MICHAEL MONDOR
01/21/2013 01/23/2013 BOUND TREE MEDICAL LLC $199.00 MICHAEL MONDOR
01/23/2013 01/25/2013 CHANNING BETE CO AHA $110.00 MICHAEL MONDOR
01/13/2013 01/14/2013 CINTAS CORP # 060A $42.59 BRYAN NAGEL
01/13/2013 01/14/2013 CINTAS CORP # 060A $148.65 BRYAN NAGEL
01/24/2013 01/25/2013 U OF M CCE NONCREDIT $300.00 BRYAN NAGEL
01/11/2013 01/14/2013 HENRIKSEN ACE HARDWARE $39.44 RICHARD NORDQUIST
01/18/2013 01/21/2013 DSW $64.95 MICHAEL NYE
01/12/2013 01/14/2013 MILLS FLEET FARM #2,400 $164.98 JORDAN ORE
01/18/2013 01/21/2013 THE HOME DEPOT 2801 $70.95 JORDAN ORE
01/10/2013 01/14/2013 OFFICE DEPOT #1090 $61.19 MARY KAY PALANK
01/15/2013 01/17/2013 OFFICE DEPOT #1090 $64.85 MARY KAY PALANK
01/16/2013 01/18/2013 OFFICE DEPOT #1090 $57.61 MARY KAY PALANK
Packet Page Number 26 of 236
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01/16/2013 01/18/2013 OFFICE DEPOT #1090 $55.74 MARY KAY PALANK
01/17/2013 01/21/2013 OFFICE DEPOT #1090 $288.08 MARY KAY PALANK
01/15/2013 01/16/2013 AUTOZONE3948 $34.65 ROBERT PETERSON
01/11/2013 01/14/2013 AGGRESSIVE HYDRAULICS $285.09 STEVEN PRIEM
01/15/2013 01/16/2013 TOUSLEY FORD $371.61 STEVEN PRIEM
01/15/2013 01/16/2013 UNLIMITED SUPPLIES INC $304.76 STEVEN PRIEM
01/16/2013 01/17/2013 FACTORY MTR PTS #1 $252.47 STEVEN PRIEM
01/16/2013 01/17/2013 AUTO PLUS NO ST PAUL 392 $82.94 STEVEN PRIEM
01/16/2013 01/17/2013 EMERGENCY AUTOMOTIVE $40.40 STEVEN PRIEM
01/16/2013 01/17/2013 TOUSLEY FORD $352.17 STEVEN PRIEM
01/17/2013 01/18/2013 BOYER TRUCK PARTS $317.95 STEVEN PRIEM
01/17/2013 01/18/2013 BOYER TRUCK PARTS $60.98 STEVEN PRIEM
01/17/2013 01/18/2013 AUTO PLUS NO ST PAUL 392 $77.00 STEVEN PRIEM
01/17/2013 01/18/2013 AMERICAN FASTENER AND SUP $105.17 STEVEN PRIEM
01/18/2013 01/21/2013 GOODYEAR AUTO SRV CT 6920 $52.00 STEVEN PRIEM
01/22/2013 01/23/2013 TOUSLEY FORD $49.58 STEVEN PRIEM
01/22/2013 01/24/2013 WHEELCO BRAKE &SUPPLY $76.19 STEVEN PRIEM
01/23/2013 01/24/2013 POLAR CHEVROLET MAZDA $281.21 STEVEN PRIEM
01/23/2013 01/24/2013 POLAR CHEVROLET MAZDA $5.11 STEVEN PRIEM
01/24/2013 01/25/2013 AUTO PLUS NO ST PAUL 392 $30.37 STEVEN PRIEM
01/24/2013 01/25/2013 SOL*SNAP-ON INDUSTRIAL $350.86 STEVEN PRIEM
01/23/2013 01/24/2013 VIKING ELECTRIC - ST PAUL $423.35 KELLY PRINS
01/23/2013 01/25/2013 HAFELE AMERICA CO $441.53 KELLY PRINS
01/22/2013 01/23/2013 HILLYARD INC MINNEAPOLIS $1,480.10 MICHAEL REILLY
01/14/2013 01/15/2013 TARGET 00011858 $34.12 LORI RESENDIZ
01/17/2013 01/18/2013 PTONTHENET/COURSES $750.00 LORI RESENDIZ
01/14/2013 01/16/2013 THE HOME DEPOT 2801 $55.51 ROBERT RUNNING
01/15/2013 01/16/2013 HENRIKSEN ACE HARDWARE $45.16 ROBERT RUNNING
01/15/2013 01/17/2013 THE HOME DEPOT 2801 ($8.49)ROBERT RUNNING
01/15/2013 01/17/2013 THE HOME DEPOT 2801 ($15.25)ROBERT RUNNING
01/15/2013 01/17/2013 THE HOME DEPOT 2801 $35.19 ROBERT RUNNING
01/16/2013 01/18/2013 SEARS ROEBUCK 1052 $53.80 ROBERT RUNNING
01/16/2013 01/18/2013 7 CORNERS ACE HARDWARE $1,021.36 ROBERT RUNNING
01/17/2013 01/18/2013 WINNICK SUPPLY $201.67 ROBERT RUNNING
01/17/2013 01/21/2013 GOODIN COMPANY $625.43 ROBERT RUNNING
01/17/2013 01/21/2013 GOODIN COMPANY $32.11 ROBERT RUNNING
01/22/2013 01/24/2013 THE HOME DEPOT 2801 $38.50 ROBERT RUNNING
01/15/2013 01/16/2013 USPS 26834500133401316 $13.30 DEB SCHMIDT
01/15/2013 01/17/2013 ON SITE SANITATION INC $52.37 SCOTT SCHULTZ
01/11/2013 01/14/2013 CUB FOODS #1599 $132.42 CAITLIN SHERRILL
01/13/2013 01/15/2013 ANDON BALLOONS INC -$28.54 CAITLIN SHERRILL
01/14/2013 01/16/2013 PIONEER PRESS ADVERTISING $175.00 CAITLIN SHERRILL
01/16/2013 01/17/2013 BAKERS-SQUARE-REST #0670 $88.91 CAITLIN SHERRILL
01/18/2013 01/21/2013 CUB FOODS #1599 $4.99 CAITLIN SHERRILL
01/18/2013 01/21/2013 CUB FOODS #1599 $88.81 CAITLIN SHERRILL
01/14/2013 01/16/2013 FBI NATIONAL ACADEMY ASSO $75.00 MICHAEL SHORTREED
01/17/2013 01/18/2013 INTOXIMETERS $170.12 MICHAEL SHORTREED
01/18/2013 01/21/2013 CPS INC-DARECATALOUGE.COM $486.00 MICHAEL SHORTREED
01/21/2013 01/22/2013 U.S. DIARY $446.08 MICHAEL SHORTREED
01/24/2013 01/25/2013 HTCIA $75.00 MICHAEL SHORTREED
01/24/2013 01/25/2013 SCIENCE MUSEUM OF MN $318.00 ANDREA SINDT
01/24/2013 01/25/2013 SCIENCE MUSEUM OF MN $318.00 ANDREA SINDT
01/23/2013 01/24/2013 BCA TRAINING EDUCATION $25.00 JOANNE SVENDSEN
01/15/2013 01/16/2013 AMAZON MKTPLACE PMTS $29.95 BRIAN TAUZELL
01/15/2013 01/16/2013 AMAZON MKTPLACE PMTS $6.90 BRIAN TAUZELL
01/15/2013 01/16/2013 AMAZON MKTPLACE PMTS $33.85 BRIAN TAUZELL
01/15/2013 01/16/2013 AMAZON MKTPLACE PMTS $20.96 BRIAN TAUZELL
Packet Page Number 27 of 236
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01/15/2013 01/17/2013 MINNESOTA KARATE SUPPLIES $80.34 BRIAN TAUZELL
01/21/2013 01/22/2013 CC MILITARY SURPLU $14.42 BRIAN TAUZELL
01/17/2013 01/18/2013 TARGET 00011858 $17.00 PAUL THIENES
01/17/2013 01/18/2013 CUB FOODS #1599 $12.82 PAUL THIENES
01/18/2013 01/21/2013 DELEGARD TOOL COMPANY $140.70 PAUL THIENES
01/19/2013 01/21/2013 OREILLY AUTO 00020743 $115.68 PAUL THIENES
01/23/2013 01/24/2013 U OF M CCE NONCREDIT $70.00 MICHAEL THOMPSON
01/16/2013 01/17/2013 BEST BUY MHT 00000109 $28.89 JOE TRAN
01/22/2013 01/23/2013 KOHL'S #744 $107.48 JOSEPH TRAN
01/11/2013 01/14/2013 OFFICE DEPOT #1090 $165.40 SUSAN ZWIEG
01/14/2013 01/16/2013 OFFICE DEPOT #1090 ($20.33)SUSAN ZWIEG
01/15/2013 01/17/2013 OFFICE DEPOT #1090 $33.39 SUSAN ZWIEG
01/17/2013 01/21/2013 DALCO ENTERPRISES, INC $593.46 SUSAN ZWIEG
01/18/2013 01/24/2013 DALCO ENTERPRISES, INC $45.13 SUSAN ZWIEG
$45,431.44
Packet Page Number 28 of 236
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CHECK #CHECK
DATE
EMPLOYEE
NAME
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
02/01/13 CARDINAL, ROBERT 435.16
02/01/13 STRAUTMANIS, MARIS 80.00
02/01/13 VALLE, EDWARD 160.00
02/01/13 KOPPEN, MARVIN 435.16
02/01/13 ROSSBACH, WILLIAM 494.44
02/01/13 CAVE, REBECCA 435.16
02/01/13 JUENEMANN, KATHLEEN 435.16
02/01/13 CHRISTENSON, SCOTT 1,934.15
02/01/13 FARR, LARRY 3,215.25
02/01/13 BURLINGAME, SARAH 2,074.90
02/01/13 KANTRUD, HUGH 184.62
02/01/13 AHL, R. CHARLES 7,011.56
02/01/13 ANTONEN, JAMES 6,862.50
02/01/13 DEBILZAN, JUDY 1,327.92
02/01/13 JACKSON, MARY 2,126.06
02/01/13 BAUMAN, GAYLE 5,197.05
02/01/13 ANDERSON, CAROLE 2,680.39
02/01/13 JAHN, DAVID 2,210.48
02/01/13 RAMEAUX, THERESE 3,061.20
02/01/13 BEGGS, REGAN 1,517.77
02/01/13 GUILFOILE, KAREN 6,037.72
02/01/13 SINDT, ANDREA 2,113.82
02/01/13 ARNOLD, AJLA 1,627.69
02/01/13 KELSEY, CONNIE 3,098.65
02/01/13 RUEB, JOSEPH 2,773.80
02/01/13 MECHELKE, SHERRIE 1,047.61
02/01/13 MOY, PAMELA 1,520.45
02/01/13 CORTESI, LUANNE 1,117.37
02/01/13 LARSON, MICHELLE 1,827.75
02/01/13 SCHMIDT, DEBORAH 2,884.82
02/01/13 SPANGLER, EDNA 1,233.05
02/01/13 CORCORAN, THERESA 1,900.55
02/01/13 KVAM, DAVID 7,719.20
02/01/13 SCHOENECKER, LEIGH 1,653.65
02/01/13 WEAVER, KRISTINE 2,367.38
02/01/13 OSTER, ANDREA 1,907.49
02/01/13 RICHTER, CHARLENE 907.69
02/01/13 ABEL, CLINT 2,891.66
02/01/13 ALDRIDGE, MARK 3,225.69
02/01/13 SVENDSEN, JOANNE 2,101.79
02/01/13 THOMFORDE, FAITH 1,497.35
02/01/13 PALANK, MARY 2,009.48
02/01/13 POWELL, PHILIP 2,932.46
Packet Page Number 29 of 236
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02/01/13 BIERDEMAN, BRIAN 3,626.70
02/01/13 BOHL, JOHN 3,151.33
02/01/13 BELDE, STANLEY 2,990.84
02/01/13 BENJAMIN, MARKESE 2,975.57
02/01/13 BAKKE, LONN 2,937.06
02/01/13 BARTZ, PAUL 3,791.42
02/01/13 DOBLAR, RICHARD 4,005.46
02/01/13 DUGAS, MICHAEL 4,210.98
02/01/13 CROTTY, KERRY 3,611.20
02/01/13 DEMULLING, JOSEPH 2,992.90
02/01/13 BUSACK, DANIEL 4,069.54
02/01/13 CARNES, JOHN 2,062.02
02/01/13 FRITZE, DEREK 3,474.80
02/01/13 GABRIEL, ANTHONY 3,426.91
02/01/13 FORSYTHE, MARCUS 2,746.86
02/01/13 FRASER, JOHN 3,504.13
02/01/13 ERICKSON, VIRGINIA 3,151.33
02/01/13 FLOR, TIMOTHY 3,725.17
02/01/13 KALKA, THOMAS 940.28
02/01/13 KONG, TOMMY 2,950.79
02/01/13 HIEBERT, STEVEN 3,777.84
02/01/13 JOHNSON, KEVIN 4,165.64
02/01/13 HAWKINSON JR, TIMOTHY 2,945.40
02/01/13 HER, PHENG 2,988.74
02/01/13 LU, JOHNNIE 3,303.01
02/01/13 LYNCH, KATHERINE 2,626.50
02/01/13 LANGNER, SCOTT 3,092.20
02/01/13 LANGNER, TODD 2,980.04
02/01/13 KREKELER, NICHOLAS 876.00
02/01/13 KROLL, BRETT 2,944.76
02/01/13 NYE, MICHAEL 4,142.52
02/01/13 OLSON, JULIE 3,117.76
02/01/13 MCCARTY, GLEN 3,301.64
02/01/13 METRY, ALESIA 3,038.70
02/01/13 MARINO, JASON 3,249.91
02/01/13 MARTIN, JERROLD 3,540.28
02/01/13 STEINER, JOSEPH 3,547.62
02/01/13 SYPNIEWSKI, WILLIAM 3,183.59
02/01/13 RHUDE, MATTHEW 2,992.90
02/01/13 SHORTREED, MICHAEL 5,180.84
02/01/13 PARKER, JAMES 2,626.50
02/01/13 REZNY, BRADLEY 2,953.29
02/01/13 TRAN, JOSEPH 2,992.55
02/01/13 WENZEL, JAY 3,126.80
02/01/13 THEISEN, PAUL 3,038.70
02/01/13 THIENES, PAUL 3,809.88
02/01/13 SZCZEPANSKI, THOMAS 2,990.84
02/01/13 TAUZELL, BRIAN 3,038.64
02/01/13 BAHL, DAVID 593.91
02/01/13 BASSETT, BRENT 618.12
02/01/13 XIONG, KAO 3,055.21
02/01/13 ANDERSON, BRIAN 145.44
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02/01/13 BAUMAN, ANDREW 3,110.30
02/01/13 BOURQUIN, RON 957.48
02/01/13 DAWSON, RICHARD 5,777.50
02/01/13 EATON, PAUL 290.88
02/01/13 CRAWFORD - JR, RAYMOND 751.44
02/01/13 CRUMMY, CHARLES 375.72
02/01/13 CAPISTRANT, JACOB 109.08
02/01/13 CAPISTRANT, JOHN 675.22
02/01/13 HALE, JOSEPH 438.36
02/01/13 HALWEG, JODI 3,616.20
02/01/13 FOSSUM, ANDREW 3,633.65
02/01/13 HAGEN, MICHAEL 733.26
02/01/13 EVERSON, PAUL 3,884.49
02/01/13 FASULO, WALTER 229.81
02/01/13 JONES, JONATHAN 193.92
02/01/13 JUREK, GREGORY 2,357.82
02/01/13 IMM, TRACY 387.84
02/01/13 JANSEN, CHAD 303.00
02/01/13 HAWTHORNE, ROCHELLE 2,676.26
02/01/13 HUTCHINSON, JAMES 381.80
02/01/13 KUBAT, ERIC 2,915.47
02/01/13 LINDER, TIMOTHY 3,433.99
02/01/13 KERSKA, JOSEPH 666.60
02/01/13 KONDER, RONALD 36.36
02/01/13 KANE, ROBERT 636.34
02/01/13 KARRAS, JAMIE 290.88
02/01/13 MONSON, PETER 145.44
02/01/13 MORGAN, JEFFERY 315.13
02/01/13 MILLER, NICHOLAS 72.72
02/01/13 MONDOR, MICHAEL 3,259.74
02/01/13 LOCHEN, MICHAEL 820.12
02/01/13 MILLER, LADD 56.57
02/01/13 OPHEIM, JOHN 339.39
02/01/13 PACHECO, ALPHONSE 472.68
02/01/13 NOWICKI, PAUL 145.44
02/01/13 OLSON, JAMES 4,860.61
02/01/13 NIELSEN, KENNETH 399.96
02/01/13 NOVAK, JEROME 4,931.45
02/01/13 RANK, NATHAN 551.46
02/01/13 RANK, PAUL 581.76
02/01/13 POWERS, KENNETH 48.48
02/01/13 RAINEY, JAMES 606.00
02/01/13 PETERSON, MARK 823.67
02/01/13 PETERSON, ROBERT 3,272.34
02/01/13 SCHULTZ, JEROME 363.60
02/01/13 SEDLACEK, JEFFREY 3,526.07
02/01/13 RICE, CHRISTOPHER 413.61
02/01/13 RODRIGUEZ, ROBERTO 145.44
02/01/13 RAVENWALD, CORINNE 236.34
02/01/13 REYNOSO, ANGEL 339.36
02/01/13 STREFF, MICHAEL 5,081.58
02/01/13 SVENDSEN, RONALD 3,993.15
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02/01/13 LUKIN, STEVEN 6,919.26
02/01/13 ZWIEG, SUSAN 1,706.92
02/01/13 WHITE, JOEL 157.56
02/01/13 GERVAIS-JR, CLARENCE 8,250.96
02/01/13 DEBILZAN, THOMAS 2,211.81
02/01/13 EDGE, DOUGLAS 2,308.80
02/01/13 BRINK, TROY 3,096.19
02/01/13 BUCKLEY, BRENT 2,389.71
02/01/13 KNUTSON, LOIS 2,054.95
02/01/13 NIVEN, AMY 1,425.42
02/01/13 RUIZ, RICARDO 1,586.47
02/01/13 RUNNING, ROBERT 2,721.70
02/01/13 NAGEL, BRYAN 4,262.48
02/01/13 OSWALD, ERICK 2,548.47
02/01/13 JONES, DONALD 2,329.95
02/01/13 MEISSNER, BRENT 2,177.66
02/01/13 JAROSCH, JONATHAN 2,964.59
02/01/13 KREGER, JASON 2,421.05
02/01/13 DUCHARME, JOHN 2,740.37
02/01/13 ENGSTROM, ANDREW 2,631.75
02/01/13 TEVLIN, TODD 2,270.88
02/01/13 BURLINGAME, NATHAN 2,087.21
02/01/13 JANASZAK, MEGHAN 1,569.35
02/01/13 KONEWKO, DUWAYNE 5,466.04
02/01/13 THOMPSON, MICHAEL 4,461.34
02/01/13 ZIEMAN, SCOTT 142.50
02/01/13 LINDBLOM, RANDAL 2,740.37
02/01/13 LOVE, STEVEN 3,584.44
02/01/13 NAUGHTON, JOHN 2,163.43
02/01/13 NORDQUIST, RICHARD 2,148.46
02/01/13 HAYS, TAMARA 1,539.75
02/01/13 HINNENKAMP, GARY 2,313.26
02/01/13 EDSON, DAVID 7,180.11
02/01/13 HAMRE, MILES 1,584.80
02/01/13 WACHAL, KAREN 1,002.96
02/01/13 GAYNOR, VIRGINIA 3,244.09
02/01/13 HAYMAN, JANET 1,507.43
02/01/13 HUTCHINSON, ANN 2,649.17
02/01/13 BIESANZ, OAKLEY 1,662.47
02/01/13 DEAVER, CHARLES 557.63
02/01/13 EKSTRAND, THOMAS 3,829.34
02/01/13 FINWALL, SHANN 3,412.63
02/01/13 THOMPSON, DEBRA 829.76
02/01/13 YOUNG, TAMELA 2,015.75
02/01/13 KROLL, LISA 1,900.55
02/01/13 SWANSON, CHRIS 660.00
02/01/13 SWAN, DAVID 2,766.15
02/01/13 WELLENS, MOLLY 1,709.69
02/01/13 CARVER, NICHOLAS 3,244.09
02/01/13 FISHER, DAVID 3,807.86
02/01/13 MARTIN, MICHAEL 2,762.95
02/01/13 BRASH, JASON 2,510.95
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02/01/13 DRAKE, TAYLOR 32.00
02/01/13 GORACKI, GERALD 370.00
02/01/13 BJORK, BRANDON 239.25
02/01/13 BRENEMAN, NEIL 2,267.65
02/01/13 ACEITUNO, FELIPE 105.00
02/01/13 BERGER, STEPHANIE 605.63
02/01/13 MAIDMENT, COLIN 76.00
02/01/13 ROBBINS, AUDRA 3,019.96
02/01/13 LARSON, KATELYN 56.00
02/01/13 LUBKE, COLLEEN 63.00
02/01/13 KLEIN, AARON 126.00
02/01/13 KLEIN, TIM 140.00
02/01/13 VUKICH, CANDACE 410.75
02/01/13 ADAMS, DAVID 1,928.22
02/01/13 SHERWOOD, CHRISTIAN 451.00
02/01/13 TAYLOR, JAMES 2,876.58
02/01/13 ROBBINS, CAMDEN 367.50
02/01/13 RYAN, ANDREW 384.00
02/01/13 ANZALDI, MANDY 517.62
02/01/13 BERNARDY, CHRISTINE 2,448.93
02/01/13 SCHULTZ, SCOTT 3,342.97
02/01/13 WILBER, JEFFREY 1,539.75
02/01/13 HAAG, MARK 2,972.21
02/01/13 ORE, JORDAN 1,539.75
02/01/13 HOFMEISTER, MARY 1,119.96
02/01/13 HOFMEISTER, TIMOTHY 457.04
02/01/13 GLASS, JEAN 2,125.10
02/01/13 HER, PETER 243.63
02/01/13 CRAWFORD - JR, RAYMOND 408.83
02/01/13 EVANS, CHRISTINE 1,404.24
02/01/13 VUE, LOR PAO 421.52
02/01/13 AICHELE, MEGAN 349.13
02/01/13 SHERRILL, CAITLIN 888.34
02/01/13 VANG, TIM 472.00
02/01/13 KULHANEK-DIONNE, ANN 444.00
02/01/13 PELOQUIN, PENNYE 560.56
02/01/13 BRUSOE, CRISTINA 93.60
02/01/13 BUCKLEY, BRITTANY 272.00
02/01/13 BAETZOLD, SETH 54.38
02/01/13 BAUDE, SARAH 91.25
02/01/13 ANDERSON, ALYSSA 16.19
02/01/13 ANDERSON, JOSHUA 602.00
02/01/13 DRECHSEL, SARAH 58.75
02/01/13 DUNN, RYAN 1,115.91
02/01/13 CRANDALL, KRISTA 312.50
02/01/13 DEMPSEY, BETH 202.00
02/01/13 BUTLER, ANGELA 102.00
02/01/13 CLARK, PAMELA 19.30
02/01/13 FLORES, LUIS 96.00
02/01/13 FONTAINE, KIM 670.44
02/01/13 EHLE, DANIEL 51.45
02/01/13 ERICKSON-CLARK, CAROL 49.00
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02/01/13 FOX, KELLY 60.00
02/01/13 FRAMPTON, SAMANTHA 46.00
02/01/13 HAGSTROM, EMILY 80.40
02/01/13 HANSEN, HANNAH 159.60
02/01/13 GRAY, MEGAN 102.95
02/01/13 GRUENHAGEN, LINDA 419.40
02/01/13 GADOW, ANNA 143.75
02/01/13 GIEL, NICOLE 57.00
02/01/13 JOYER, ANTHONY 51.80
02/01/13 KOHLER, ROCHELLE 72.00
02/01/13 HORWATH, RONALD 2,738.98
02/01/13 JOHNSON, BARBARA 425.70
02/01/13 HEINRICH, SHEILA 244.00
02/01/13 HOLMBERG, LADONNA 521.00
02/01/13 MCCOMAS, LEAH 87.50
02/01/13 NADEAU, TAYLOR 104.90
02/01/13 LAMSON, ELIANA 36.00
02/01/13 MCCANN, NATALIE 103.00
02/01/13 KOZDROJ, GABRIELLA 50.00
02/01/13 LAMEYER, BRENT 36.25
02/01/13 RESENDIZ, LORI 2,257.76
02/01/13 RICHTER, DANIEL 94.50
02/01/13 PROESCH, ANDY 680.27
02/01/13 RANEY, COURTNEY 741.00
02/01/13 NITZ, CARA 38.00
02/01/13 NORTHOUSE, KATHERINE 80.88
02/01/13 SCHREINER, MICHELLE 99.44
02/01/13 SMITH, CASEY 115.08
02/01/13 SCHREIER, ROSEMARIE 488.00
02/01/13 SCHREINER, MARK 43.80
02/01/13 RONNING, ISAIAH 88.55
02/01/13 SCHMIDT, EMILY 88.40
02/01/13 TUPY, HEIDE 160.30
02/01/13 TUPY, MARCUS 213.75
02/01/13 TREPANIER, TODD 220.00
02/01/13 TRUE, ANDREW 41.05
02/01/13 SMITLEY, SHARON 492.10
02/01/13 TAYLOR, MYLES 18.38
02/01/13 DANIEL, BREANNA 71.50
02/01/13 HITE, ANDREA 312.00
02/01/13 WEINHAGEN, SHELBY 279.75
02/01/13 BOSLEY, CAROL 126.54
02/01/13 VANG, XANG 84.00
02/01/13 WARNER, CAROLYN 316.80
02/01/13 DOUGLASS, TOM 1,948.97
02/01/13 MALONEY, SHAUNA 247.88
02/01/13 BORCHERT, JONATHAN 159.50
02/01/13 CRAWFORD, SHAWN 480.00
02/01/13 LANGER, CHELSEA 123.25
02/01/13 LANGER, KAYLYN 89.25
02/01/13 PRINS, KELLY 1,852.02
02/01/13 REILLY, MICHAEL 2,553.65
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9989069
9989083
9989084
9989085
9989086
9989087
9989088
9989089
9989090
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9989092
9989093
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9989095
9989096
9989097
9989098
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9989101
9989102
9989103
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9989105
9989106
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9989108
9989109
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9989113
02/01/13 AICHELE, CRAIG 2,200.58
02/01/13 PRIEM, STEVEN 2,415.66
02/01/13 THOMPSON, BENJAMIN 423.75
02/01/13 VANG, GEORGE 203.00
01/18/13 HOLMBERG, LADONNA 162.00
02/01/13 ABRAHAMSON, AMANDA 186.00
02/01/13 FOWLDS, MYCHAL 3,991.22
02/01/13 FRANZEN, NICHOLAS 2,623.62
02/01/13 WOEHRLE, MATTHEW 2,209.19
02/01/13 BERGO, CHAD 2,628.80
02/01/13 BONKO, NICHOLAS 98.00
02/01/13 BRISENO, EMILIO 132.00
02/01/13 AYD, GWEN 60.00
02/01/13 BONKO, JACK 92.50
02/01/13 ABRAHAMSON, TYLER 78.00
02/01/13 ANDERSON, ZACHARY 73.50
02/01/13 GREENER, DOUGLAS 86.25
02/01/13 HANNIGAN, RACHEL 36.75
02/01/13 FERNANDEZ, JOSEPH 350.00
02/01/13 GALBA, DANIEL 432.00
02/01/13 DOTAS, ANDREW 36.00
02/01/13 DOTAS, KENT 46.50
02/01/13 O'BRIEN, PATRICIA 15.00
02/01/13 PETERSON, HAYLIE 306.00
02/01/13 MERRITT, JACOB 189.75
02/01/13 MERRITT, MICHAEL 330.00
02/01/13 KUSTERMAN, KEVIN 186.00
02/01/13 MEISSNER, MICHAEL 64.00
02/01/13 ERICSON, RACHEL 37.20
02/01/13 SCHREIER, ABIGAIL 117.91
02/01/13 WISTL, MARK 128.00
02/01/13 WISTL, MOLLY 231.00
02/01/13 SORENSON, ERICA 126.00
02/01/13 TARR-JR, GUS 90.00
547,562.75
02/01/13 CUSICK, JESSICA 203.00
02/01/13 STEFFEN, MICHAEL 87.00
02/01/13 WHITE, DANICA 42.08
02/01/13 RANGEL, SAMANTHA 225.25
02/01/13 SCOTT, HALEY 106.58
02/01/13 WALES, ABIGAIL 280.80
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Agenda Item G2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
SUBJECT: Approval of 2012 Budget Adjustment and Transfer for
Taste of Maplewood
DATE: January 23, 2013
DISCUSSION
A transfer needs to be completed each year from the General Fund to the Taste of
Maplewood Fund to cover the net costs of the annual celebration. The budget also
needs to be adjusted to reflect the amount of the transfer. The net costs for 2012 are
$14,687.41. There was a small balance in the fund at the beginning of the year and the
transfer amount needed to cover the current deficit is $14,685.77. The following entries
need to be completed:
Budget Adjustment ($4,815) Transfer $14,685.77
FINANCIAL IMPACT
There is no financial impact to the city as the proposal is to transfer money between funds.
RECOMMENDATION
It is recommended that the Council authorize the transfer noted above and direct the
Finance Manager to make the appropriate budget adjustment.
P:\COUNCIL FILES\AGENDAS\2013\021 transfers taste CONSENT.doc
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Agenda Item G3
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
SUBJECT: APPROVAL OF 2012 BUDGET CARRYOVERS/TRANSFERS
DATE: February 6, 2013
DISCUSSION
It has been past practice to permit the carry over from one year to the next of unspent monies
for specific purposes. This involves reductions in the 2012 Budget and corresponding increases
in the 2013 Budget. The Finance Manager has determined that the following requests are
eligible for carry over.
Fund Amount Account No. For
General Fund $5,000 101-202-4490 Department reconfiguration
General Fund 5,000 101-201-4550 Copier lease
General Fund 9,600 101-404-4240 6 sets turnout gear
General Fund 9,750 101-404-4160 Helmets
General Fund 4,650 101-404-4240 Boots
General Fund 45,000 101-115-4430 Trane control panels – City Hall
General Fund 5,000 101-605-4480 Buckthorn removal – Joy Park
General Fund 80,000 101-402-4165 Squad laptops – 20
General Fund 24,720 101-402-4610 Squad car – 1
General Fund 56,700 101-402-4160 Tasers – 53
General Fund 35,000 101-502-4180 Implement fog seal program
General Fund 55,000 101-602-4180 Park trails & buildings improvements
General Fund 5,000 101-301-4480 Republication of City Code
General Fund 3,360 101-304-4160 Voting equipment
General Fund 3,000 101-301-4165 Envelope printer
CIP Fund 28,740 405-000-4720 Geranium Park playground equipment
Fire Training Facility Fund 2,442,470 440-000-4660 Fire Training facility expenditures
Police Dept expansion 121,250 442-401-4660 Police Dept expansion costs
Storm Cleanup Fund -40,000 444-000-4759 Move 2013 budget to cover 2012 costs
City Dump Fund 8,350 446-000-4490 City dump cleanup expenditures
$2,907,590 Total for all funds
Packet Page Number 37 of 236
In addition, the budgets for grant funds/donations not yet received should be carried over from
2012 to 2013.
Fund Amount Account No. For
Fire Training Facility State
Aid $3,000,000 440-000-3530 Balance of state aid funds
Fire Training Facility
County Aid 450,000 440-000-3534 Balance of county aid funds
CIP Fund donation 5,000 405-000-3803 Tom Kelly field donation
$3,455,000 Total for all funds
General Fund Transfers and Budget Adjustments: At the November 26, 2012 council meeting, a
report was presented and approved to allow for one-time money to be transferred to other funds to
help fund deferred items and alleviate deficits. It appears we will have more funds than originally
thought and staff is recommending that some of those dollars be transferred to the Public Safety
Expansion Fund to cover the cost of scanning all documents that are currently located in the
Lektriever and to help offset future debt service costs. The scanning option came up recently and
is an excellent long term solution and alternative to building out a new space and moving them.
Scanning will promote efficiencies in work with the ability to view information right at your desk
instead of going to a file room and pulling what you need and then re-filing it. There is currently
$20,000 included in the Public Safety Expansion Fund budget for build out and moving costs.
Staff is requesting an additional $45,000 to cover the costs of scanning. Staff is also
recommending that the Public Safety Expansion Fund be added to the list of funds that could have
excess, one-time money transferred to it in the event the City exceeds 40% of operating revenues.
The final amounts are not yet know, but in no event would the total of the transfers completed
bring the General Fund fund balance below the 40% level.
RECOMMENDATION
It is recommended that the City Council approve the carry over requests listed above and
authorize the Finance Manager to reduce the 2013 budget as needed for any carry over
amount that is not used for its specified purpose during the year. It is also recommended that
the Council authorize the Finance Manager to make the entries necessary to account for the
transfers requested from the General Fund to the Public Safety Expansion Fund as noted
above.
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Agenda Item G4
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
SUBJECT: Approval of Transfers from Tax Increment Funds for 2012
DATE: January 23, 2013
PROPOSAL
It is proposed that the Council authorize the appropriate 2012 budget adjustments and 2012
transfers totaling $364,040 from the Tax Increment Funds to the Debt Service Funds.
BACKGROUND
Annually transfers are made from Tax Increment Funds to finance debt service costs on tax
increment bonds. A breakdown by fund and comparison with the original budget is listed on the
attachment. The result of the recommended transfers will be to decrease the fund balance of
five Tax Increment Funds to an amount close to the amount that was anticipated in the 2013
Budget.
FINANCIAL IMPACT
There is no financial impact to the city as the proposal is to transfer money between funds.
RECOMMENDATION
It is recommended that the Council authorize the appropriate 2012 budget adjustments and
2012 transfers totaling $364,040 from the Tax Increment Funds to the Debt Service Funds.
P:\COUNCIL FILES\AGENDAS\2013\021-TIF TRANSFERS.DOC
Attachment: Transfers from Tax Increment Funds to Debt Service Funds
Packet Page Number 39 of 236
TRANSFERS FROM TAX INCREMENT FUNDS TO DEBT SERVICE FUNDS
2012 2012 2012
BUDGET RE-EST. ACTUAL
OPERATING TRANSFERS IN TO DEBT SERVICE FUNDS:
Fund #336 1999B Tax Increment Bonds 71,450 76,950 77,570
Fund #363 2010B Refunding Bonds 303,740 285,880 286,470
Total transfers 375,190 362,830 364,040
OPERATING TRANSFERS OUT FROM TIF FUNDS:
Fund #413 Housing District 1-1 110,770 109,160 109,380
Fund #414 Housing District 1-2 149,150 140,300 140,520
Fund #415 Housing District 1-3 43,820 36,420 36,570
Fund #416 Housing District 1-4 40,280 43,370 43,680
Fund #417 Housing District 1-5 31,170 33,580 33,890
Total transfers 375,190 362,830 364,040
Packet Page Number 40 of 236
Agenda G5
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, Citizen Services Director
DATE: January 31, 2013
SUBJECT: Temporary Gambling Permit Resolution and Waive Permit Fees for Carver
Elementary School
Introduction
An application has been submitted for a temporary gambling permit by Kathryn Culshaw on
behalf of Carver Elementary School, 2680 Upper Afton Road. This is for a raffle to be held as
part of their annual school carnival event. The event will be held on Friday, May 10th from 5:30
p.m. to 8:30 p.m.
As part of the fundraiser, a temporary food sales permit for $55.00 has also been applied for.
The organizer of the event is requesting the fees for these permit be waived.
In order for the State of Minnesota to issue a temporary gambling permit, approval of the
following resolution from the City is required:
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the temporary
premises permit for lawful gambling is approved for Carver Elementary School, 2680 Upper
Afton Road, Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of
application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division
of the Minnesota Department of Gaming approve said permit application as being in compliance
with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Recommendation
It is recommended that the Council approve the above resolution for a temporary gambling
permit for Carver Elementary School located at 2680 Upper Afton Rd. It is further recommended
that the Council approve the fees be waived for a temporary food sales permit of $55.00.
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Item G6
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: January 31, 2013
SUBJE CT: Temporary Gambling Permit Resolution for MN Deer Hunters Association, Capitol
Sportsmen Chapter
Victor Yang representing MN Deer Hunters Association, Capitol Sportsmen Chapter has
submitted an application for a temporary gambling permit for their annual banquet event. The
event will be held at Downtown Lav 52 Restaurant located at 3030 Southlawn Drive, Maplewood
on March 23, 2013 from 1:00p.m to 5:00p.m. It is requested the council approve the following
resolutions for the temporary gambling.
Introduction
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the premises permit for lawful gambling is approved for the MN Deer Hunters Association,
Capitol Sportsmen Chapter.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit application
as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council
of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their
approval.
It is recommended that council approve the lawful gambling resolution application for the MN
Deer Hunters Association, Capitol Sportsmen Chapter for their event at Downtown Lav 52
Restaurant located at 3030 Southlawn Drive.
Recommendation
Packet Page Number 42 of 236
Item G7
Agenda Report
TO: Jim Antonen, City Manager
Karen Guilfoile, Citizen Services Director
FROM: Regan Beggs, Business License Specialist
DATE: January 31, 2013
SUBJECT: Renewal Fee Increase and Ordinance Amendment for Residential Alarm
License
Introduction
Currently the residential alarm license carries a one-time fee of $57.00 to establish the applicant
as a license holder. Once issued, the license is non-transferrable to a new residence or new
residents and licenses are considered “continuous until cancelled.” For the purpose of alarm
system licenses, Section 4-36 of City Code refers to residential units as “private dwellings.”
Background
Annually, renewal forms are sent out to residential alarm license holders to obtain updated
contact information and document any change in the alarm system utilized. Per Section 4-36 of
City Code, there is currently no renewal fee required. After review of the renewal process, it is
recommended to set a nominal fee of $10.00 to cover the costs associated with the process
(see following Resolution). Approval is also recommended of the following ordinance
amendment:
Chapter 4 – Alarms and Alarm Systems
Sec. 4-36. - Required for alarm business, alarm system, proprietor alarm or audible alarm.
(a) A license shall be required for each alarm business in the city.
(b) No person shall engage in, conduct, or carry on an alarm business in the city without
first applying for and receiving a license in accordance with this article.
(c) No person shall install an alarm system or use, possess, or subscribe to an operative
alarm system, proprietor alarm, or contract alarm on any building or premises in the city
without first applying for and receiving a permit in accordance with this article. Fees for
permits will be as established by the city clerk and may include annual renewal for
nonresidential permits; however, no fee shall be charged for the renewal of permits for
private dwellings.
Fees for permits will be as established by the city council and shall be
set from time to time. A schedule of such fees is on file and available in the city offices.
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
renewal fee for a residential alarm system license be $10.00.
Packet Page Number 43 of 236
FURTHERMORE, that the Maplewood City Council approve the ordinance amendment
to Section 4-36 to eliminate the exception of “private dwellings” from incurring a renewal fee.
Recommendation
Staff recommends the approval of the Resolution setting the residential alarm license renewal
fee, the approval of a revision to City Code Sec 4.36 to reflect the change, and to waive the
second reading.
Packet Page Number 44 of 236
MEMORANDUM
TO: James Antonen, City Manager
FROM: The Heritage Preservation Commission, David Fisher, Building Official
Chuck Ahl, Assistant City Manager
SUBJECT: Heritage Preservation Commission 2012 Annual Report
DATE: February 1, 2013
INTRODUCTION
The Heritage Preservation Commission (HPC) is submitting their annual report to the city council
for review.
2012 ANNUAL REPORT
Members
The HPC consists of seven members appointed by the city council. Membership terms are for
three years. The current membership is as follows:
Commissioner Membership Began Term Expires
Vacant 04-30-12 Vacant
Peter Boulay (Chair) 10-09-06 04-30-15
Robert Creager 07-26-04 04-30-13
Lucille Aurelius (Vice Chair) 07-26-04 04-30-13
Richard Currie 01-26-04 04-30-13
Brenda Rudberg 04-11-11 04-30-14
Leonard Hughes 04-23-12 04-30-15
Meetings
The HPC’s regularly scheduled meetings are the second Thursday of the month at 7:00 p.m. In
2012 the HPC held 8 meetings.
Survey List as of September 30, 2012
City of Maplewood has designated this site
Owner: City of Maplewood
Bruentrup Farm Heritage Site
2170 County Rd D
Maplewood, MN 55109
This Property is on the National Register
Owner: Ramsey County
Ramsey County Poor Farm Campus (Cemetery, barn, Milk house, Water Tower, garage and Boiler
Shop) - Owner or Occupant
2020 White Bear Ave
Maplewood, MN 55109
Agenda Item G8
Packet Page Number 45 of 236
2
Reviews and Accomplishments
1. Submitted to the Minnesota State Historical Society Office (SHPO) for Certified Local
Government Status and obtained Certified Local Government (CLG) Status in March of
2012.
2. Satisfactorily perform the responsibilities listed from the MN CLG Procedures Manual and
those specifically delegated to it under the Act by the MN SHPO:
- The City of Maplewood HPC has demonstrated an active commitment from per the
MN CLG Procedures Manual.
- No numbers, names or dates of local designations were made in from March to
September 30 of 2012. Our HPC was too new.
- No building permits were reviewed in the short time. Our HPC was too new.
- HPC members and officers have been submitted.
- No National Register nomination were commented or submitted to the SHPO.
- The Maplewood HPC is working toward obtaining a grant from SHPO to survey and
provide the knowledge required to submit, designate and comment to SHPO for
buildings or properties in 2012 & 2013.
- The City staff Liaison and three Commission members went to the 32nd Annual
Statewide Historic Preservation Conference in Fergus Falls, MN.
3. Educated Maplewood citizens by participating in events at the Bruentrup Heritage Farm and
the Maplewood Library, identifying publications about Maplewood’s history at the Ramsey
County Library and providing links on the City’s website from the State and County
Historical Societies.
4. Worked on identifying and recognizing historic families.
5. Worked on identifying and recognizing the history of geographic features such as lakes and
site, etc.
6. Recommended Charlotte Wasiluk for the Maplewood Heritage Award. The Maplewood
Heritage Award is an annual award recognizing an individual who has positively influenced
our city’s past or strengthened the preservation of Maplewood history.
7. Had the following guest speakers come to the HPC meetings and give historical
presentation:
Jeff Williams Dean Urdahl Michael Koop
Patrick Hogan Ron Cockriel
8. Recognized the following demolished buildings in 2012:
1. 2166 Maplewood Dr – Keller Golf Course Clubhouse
2. 2166 Maplewood Dr – Keller Golf Course Pro Shop
3. 1987 County Rd D E – B P Gas Station – New Venner Plaza
4. 1845 County Rd D E – Old Pannekoeken & the Salon Centric – New Pizza Ranch
5. 1885 County Rd D E – Old Best Buy space – New DSW Shoe Store
6. Highway 36 Railroad Bridge
Packet Page Number 46 of 236
3
9. Reviewed the following development proposals for historical preservation issues:
1. Bruentrup Heritage Farm – Smokehouse building & approved the gazebo project
dedicated from the family of George Rossach
2. Highway 36 Railroad Bridge
3. Gladstone Savanna Historical Investigation
4. Fish Creek Master Plan
5. Keller Golf Course Clubhouse & Pro Shop
6. Frost Avenue Bridge Signage
7. Lookout Park Signage
10. Worked collaboratively with the Maplewood Area Historical Society:
Outside Activities
Several HPC members are also members of the Maplewood Area Historical Society. These HPC
members worked collaboratively on several society events such as:
Spring Tea – Bruentrup Heritage Farm
Ice Cream Social – Bruentrup Heritage Farm
Ramsey County Fair
Johnny Appleseed Days – Bruentrup Heritage Farm
Halloween Hoedown – Maplewood Community Center
Barn Dance – Bruentrup Heritage Farm
Cemetery Tour – Forest Lawn Cemetery
Quilting Bee - Bruentrup Heritage Farm
Ramsey County Library – Gladstone Presentations
Conclusion
The Maplewood Heritage Preservation Commission is committed to promoting the use and
conservation of historic properties for the education, inspiration, pleasure and enrichment of the
citizens of this area.
RECOMMENDATION
Approve the 2012 Heritage Preservation Commission annual report.
P:HPC 2-14-2013 2012 Draft Heritage Preservation Commission Annual Report for CC -dgf
Packet Page Number 47 of 236
Agenda Item G9
MEMORANDUM
TO: James Antonen, City Manager
FROM: Fire Chief Steve Lukin
H. Alan Kantrud, General Counsel
SUBJECT: Approval of Payment for Fire Station Roof Replacement
DATE: February 1, 2013
INTRODUCTION
In 2011 the City authorized its attorney, Mr. Kantrud, to initiate a lawsuit against the general
contractor, Kraus-Anderson Construction, and the roofing subcontractor, Parkos, for relief due to
failures in the roof as constructed on Fire Station #2. That litigation concluded in the fall of 2012
and the agreement called for the re-construction of the roof. The roof was completed at the end
of November and the billing came in in December. The authorization to pay the City’s share of
the work is before you tonight.
BACKGROUND
In 1999 The City, after an extensive needs study, decided to initiate a project for the orderly
construction of Fire Station #2 near the Gladstone area of the City on Clarence Street. As part
of that $4,000,000.00 project, a general contractor was selected to over-see the construction
and administer the construction manual as was developed by the architect and planners. Kraus-
Anderson was the successful candidate and assigned a project manager to ensure that the
attention to details were observed.
The project itself was conducted over about 9 months and concluded in 2001. One piece of the
project that was subbed-out was the roof. Kraus-Anderson subcontracted with Parkos
Construction for that work, which was done, with the supervision/oversight of Kraus Anderson.
In 2004 the shingles on the facility began to fail. An agreement was made with the shingle
manufacturer, Certainteed, to compensate the City for that loss in value.
In 2010 a large portion of the interior ceiling where the emergency vehicles are stored caved-in
due to failed drywall which in turn was due to, essentially, moisture.
The City sought the engineering opinion of SEH as to causation of the collapse. They
concluded that the sheathing, which constitutes the underlayment for the roof surface, was not
sufficiently secured and thus heaving and buckling was experienced. This, in turn, introduced
water intrusion. That investigative document is included with this report. The crux of matter was
that the sheathing was not screwed down, but nailed, and many of the nail had missed the
beams.
Based on the fault of the parties, each were sued in District Court in Ramsey County. The
Complaint is attached for your review. The allegations were negligence, negligent construction
and breach of warranty. Both entities demurred to the Complaint and made cross-claims against
the other (the, “no, he did it” defense).
Packet Page Number 48 of 236
DISCUSSION
This case was litigated over about a year and a half. Both Kraus Anderson and Parkos tendered
the matter to their insurance carrier(s) and those entities brought in counsel to defend the
insured. Discovery was conducted and the City has provided everything it has to the litigants
(counsel for Kraus Anderson). The City also provided the opinion of the SEH engineer as to
causation so the litigants would understand the theory of liability.
Entering the discovery period, we started to ask questions regarding settlement. The City would
just like a new roof. The litigants didn’t want to admit any liability and wanted out. The City
suggested that the roofing subcontractor simply give the City a good deal on the re-roof project
and that the general contractor could simply pay something towards the construction costs.
Thus the settlement that occurred.
The roof was completed at the end of November 2012 and an invoice issued for $30,686.50.
Kraus Anderson contributed approximately 10% of the actual construction cost, or $3000.00, to
the project. The City is responsible for the balance of the actual construction costs, $27,686.50.
During the course of the litigation it was also discovered that the shingles may also still be
defective or substandard. To that end the City entered into discussions with Certainteed and
was able to secure no-cost replacement shingles for the roof.
RECOMMENDATION
Staff recommends that the Council approve the expenditure of $27,686.50 for the complete
reroofing of the roof at Fire Station #2 as more specifically detailed on the attached invoice.
Attachments:
1. Complaint
2. SEH Letter dated March 5, 2012
3. Stipulation for Dismissal With Prejudice
4. Settlement Agreement
5. Invoice from Parkos Construction Co. Inc.
Packet Page Number 49 of 236
STATE OF MINNESOTA DISTRICT COURT
COUNTY OF RAMSEY SECOND JUDICIAL DISTRICT
_____________________________________
Case Type: Breach of Warranty
CITY OF MAPLEWOOD, a Minnesota Breach of Contract
municipal corporation, Court File No.:
Plaintiff,
vs.
COMPLAINT
PARKOS CONSTRUCTION CO., INC., a
Minnesota corporation, KRAUSE ANDERSON
CONSTRUCTION, INC., a Minnesota corporation,
Defendants.
_____________________________________
Plaintiff, the City of Maplewood (hereinafter referred to as “Plaintiff”), for its Complaint
against Defendants, Parkos Construction Co., Inc. (“Parkos”) and Krause Anderson
Construction, Inc. (“KA”) states and alleges as follows:
1. This is an action for breach of contract, breach of express and implied warranties,
negligent construction, negligent supervision/professional negligence resulting from
construction defects in a the Maplewood Fire Station #2 (“the Building”) located at 1955
Clarence Street North, Maplewood, Minnesota.
THE PARTIES
2. Plaintiff is a Minnesota municipal corporation located in Ramsey County, Minnesota.
3. Defendant Parkos is a Minnesota corporation with a registered address of 1010 South
Robert Street, St. Paul, Minnesota. Parkos acted as the roofing contractor with respect to
the construction of the roof on the Building.
4. Defendant Krause Anderson is a Minnesota corporation with a registered address of 8625
NE Rendova Street, P.O. Box 158, Circle Pines, Minnesota. Krause Anderson was the
construction supervisor for the entire project.
Agenda Item G9
Attachment 1
Packet Page Number 50 of 236
Maplewood
JURISDICTION AND VENUE
5. This action seeks damages from Defendants Parkos and Krause Anderson for breach of
contract, breach of warranties, negligent supervision and negligent construction in
connection with defects in the construction of the roof on the Building, over which this
Court has jurisdiction.
6. Venue is proper in Ramsey County because the Building is located in Ramsey County.
FACTS COMMON TO ALL COUNTS
7. On or about November 19, 1999, the Plaintiff entered into a written contract with
Defendant Krause Anderson for professional project and construction management for
the construction of the Building.
8. On or about January 1, 2001, the Plaintiff entered into a contract with Defendant Parkos
to construct the roof of the Building.
9. The Contract contains an express warranty from Parkos that: materials and equipment
furnished under the contract would be of good quality and new unless otherwise required
or permitted; that the work would be free from defects; that the work would be performed
in a workmanlike manner not inherent in the quality required or permitted; and, that the
work would conform to the requirements of the Contract.
10. Krause Anderson owed Plaintiff a duty to perform its services as agreed to including the
duty to, “determine in general that the Work of each Contractor is being performed in
accordance with the requirements of the Contract Documents, endeavoring to guard the
Owner against defects and deficiencies in the Work.”
11. Parkos provided Plaintiff with an express warranty that Parkos would construct and
maintain the roof system and repair all defects which result from faulty workmanship or
defective materials.
Agenda Item G9
Attachment 1
Packet Page Number 51 of 236
Maplewood
12. Construction of the Building commenced in 2000 and was purported to be complete in
April 2002.
13. Plaintiff began occupying the Building in or around May 2002. Since moving in and
occupying the building, Plaintiff has experience continual leaking from the roof during
rain/snow events and substantial leaking during winter months due to condensation.
14. Plaintiff has, on numerous occasions, contacted Parkos and Krause Anderson with
regards to the leaking and condensation.
15. Investigations conducted on the Plaintiff’s behalf show that, among other things, there
were numerous and substantial deficiencies and defects in the implementation, and
construction of the roof on the Building that violate building standards and threaten the
project’s structural integrity. Plaintiff’s experts have recommended the replacement of
the entire roof on the Building.
16. Both Parkos and Krause Anderson provided implied warranties to Plaintiff regarding
their workmanship on the construction of the Building, including, but not limited to, the
following:
a) all labor and materials would be furnished in accordance with industry
standards, in a workmanlike manner, be of good quality, free of defects,
and in conformity with the Contract;
b) would be habitable;
c) the construction would be fit for its intended purpose;
d) the construction would comply with all applicable design specifications
and applicable codes and regulations; and
e) Parkos and Krause Anderson would deal with the Plaintiff in good
faith.
17. Parkos and Krause Anderson also owed the Plaintiff a duty to construct the Building in a
good, safe, workmanlike and non-negligent manner.
Agenda Item G9
Attachment 1
Packet Page Number 52 of 236
Maplewood
18. The cost to perform the necessary remedial work to correct the damages and to replace
the roof is expected to exceed $50,000.00.
COUNT I – BREACH OF CONTRACT (Parkos)
19. All preceding paragraphs are re-alleged and incorporated by reference as if more fully set
forth herein.
20. In the Contract for the Building, Parkos agreed and represented, among other things, to
furnish labor and materials for the Building in accordance with the approved plans and
accepted project manual, that the work would be free from defects, and would be
performed in a workmanlike manner.
21. Parkos has breached the Contract in that, among other things, the work was not
performed in a workmanlike manner, was not free of defects, and was not in accordance
with the accepted terms by:
-Failing to properly administer the construction of the roof;
-Failing to observe the use of proper roofing materials during or after its
installation; and
-Failing to properly and adequately supervise installation of the roof system by
not incorporating the fasteners to building specifications.
22. Plaintiff is entitled to recover all damages suffered as a direct and proximate result of
Parko’s breach of the Contract from Parkos and from United Fire in excess of
$50,000.00, to be proven with specificity at trial.
COUNT II – BREACH OF EXPRESS WARRANTY (Parkos)
23. All preceding paragraphs are re-alleged and incorporated by reference as if more fully set
forth herein.
Agenda Item G9
Attachment 1
Packet Page Number 53 of 236
Maplewood
24. Parkos expressly warranted to Plaintiff that: materials and equipment furnished under the
Contract would be of good quality and new unless otherwise required or permitted; that
the work would be free from defects; that the work would be performed in a workmanlike
manner not inherent in the quality required or permitted; and, that the work would
conform to the requirements of the Contract.
25. Parkos expressly warranted to Plaintiff that Parkos would maintain the roof system and
repair all defects which result from faulty workmanship or defective materials.
26. Parkos has breached its express warranties because the construction is not free from
defects caused by faulty workmanship and defective materials, is not free from major
construction defects, and does not comply with building standards.
27. Plaintiffs is entitled to recover damages suffered as a direct and proximate result of
Parkos’ breach of express warranties, in an amount in excess of $50,000.00, to be proven
with specificity at trial.
COUNT III – BREACH OF IMPLIED WARRANTY (Parkos)
28. All preceding paragraphs are re-alleged and incorporated by reference as if more fully set
forth herein.
29. Parkos impliedly warranted, among other things, that the work would:
a) all labor and materials would be furnished in accordance with industry
standards, in a workmanlike manner, be of good quality, free of defects,
and in conformity with the Contract;
b) would be habitable;
c) the construction would be fit for its intended purpose;
d) the construction would comply with all applicable design specifications
and applicable codes and regulations; and.
e) Parkos would deal with the Plaintiff in good faith
Agenda Item G9
Attachment 1
Packet Page Number 54 of 236
Maplewood
30. Parkos has breached its implied warranties because there are numerous and substantial
deficiencies and defects in the construction of the roof on the Building that violate
Building standards and threaten the project’s structural integrity.
31. The Plaintiffs are entitled to recover all damages suffered as a direct and proximate result
of Parkos’ breach of implied warranties in an amount in excess of $50,000.00, to be
proven with specificity at trial.
COUNT IV – NEGLIGENT CONSTRUCTION (Parkos and Krause-Anderson)
32. All preceding paragraphs are re-alleged and incorporated by reference, as if more fully
set forth herein.
33. Parkos and Krause Anderson owed Plaintiff a duty to construct the roof of the Building in
a workmanlike manner in accordance with the standard of care employed by similarly
situated licensed contractors in good standing and to otherwise perform all work
necessary to construct the Building in complete compliance with all building codes, laws
and ordinances.
34. Parkos and Anderson had a further duty to properly hire, retain, supervise and manage
qualified, licensed subcontractors and employees capable of providing services in a
workmanlike manner consistent with industry standards, specifications and in conformity
with the applicable building codes, laws and ordinances.
35. Parkos and Anderson had a further duty to inspect and monitor the work of its employees
and subcontractors.
36. Parkos and Anderson breached their duties of care in that it failed to perform the work in
a workmanlike manner, or in a manner that complied with the standard of care employed
by similarly situated licensed contractors in good standing or in a manner which
complied with the applicable building codes, laws and ordinances.
Agenda Item G9
Attachment 1
Packet Page Number 55 of 236
Maplewood
37. Parkos and Anderson further breached their duties of care in that it negligently hired,
retained and failed to properly supervise, manage, inspect and monitor the work of its
employees and subcontractors.
38. Plaintiff is entitled to recover all damages suffered as a direct and proximate result of
Parkos and Anderson’s negligence, in an amount in excess of $50,000.00, to be proven
with specificity at trial.
COUNT V – BREACH OF CONTRACT (Krause Anderson)
39. All preceding paragraphs are re-alleged and incorporated by reference, as if more fully
set forth herein.
40. Plaintiff and Defendant Krause Anderson entered into a written contract for evaluation,
supervision and construction administration, and other services related to the construction
of the roof of the Building.
41. Defendant Krause Anderson has breached the written terms of the contract by:
-Failing to properly administer the construction of the roof;
-Failing to observe the use of proper roofing materials during or after its
installation; and
-Failing to properly and adequately supervise installation of the roof system by
not incorporating the fasteners to building specifications.
42. Plaintiff is entitled to recover all damages suffered as a direct and proximate result of
Krause Anderson’s breach of the contract in excess of $50,000.00, to be proven with
specificity at trial.
Agenda Item G9
Attachment 1
Packet Page Number 56 of 236
Maplewood
WHEREFORE, Plaintiff requests the following relief from this Court:
1. For Judgment in an amount in excess of $50,000.00 against Parkos and Krause Anderson
to be proven with specificity at trial;
2. For an award of Plaintiff’s costs, interest, and attorney fees;
3. For such other and further relief as the Court deems equitable.
Dated: March 10, 2012. By: __________________________
H. Alan Kantrud (#281086)
Attorneys for Plaintiff
1830 County Road B East
Maplewood, Minnesota 55109
Telephone: (651) 249-2052
ACKNOWLEDGMENT
The party or parties upon whose behalf the attached pleading is served acknowledge through
their undersigned counsel that costs, disbursements and reasonable attorney and witness fees may be
awarded to the opposing party or parties upon the appropriate statutory showing and findings
pursuant to Minn. Stat. § 549.211, Subd. 2.
H. A. Kantrud, P.A.
.
Dated: March 10, 2012. By: __________________________
H. Alan Kantrud (#281086)
Attorneys for PLAINTIFF
Agenda Item G9
Attachment 1
Packet Page Number 57 of 236
玄
5巨H
March 5,2012 RE: City ofMaplewood
Gladstone Roof lnvestigation
SEH File No.117768
Mr. Alan Kantrud
City Attorney
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Dear Mr. Kantrud:
ln 1999,the City of Maplewood commissioned Short Elliot Hendrickson (SEH) to provide architectural
design services for a new fire station to be located at 1955 Clarence St, Maplewood, MN.
On July I 5 of 201 I , SEH was called to observe a roof leak occurring over the apparatus bay of the fire
station. The temperature was in the mid-sixties and there was a steady rain falling. On arrival we observed
an area in the northeast corner ofthe apparatus bay where a gypsum board ceiling panel had failed and a
hole had been cut in the ceiling. Water was dripping steadily onto a fire truck in the northern-most truck
bay. After climbing into the opening, we saw the rain was coming into the roof space between the seams
of the plywood roof sheathing. It was noted that several seams in the plywood sheathing had separated
and appeared warped. We observed that the roof sheathing had been fastened by nailing, as several were
visible where they had missed the wood trusses. We also walked several sections of the roof and
observed horizontal humps in the shingles running parallel to the eaves and appearing to be spaced every
four feet along the sheathing lines. This would seem indicate some issues with fastening of the plywood
to the trusses.
Specification Section 06100 addresses Rough Carpentry. Part 3.06 A.2.a of the Project Manual
addresses installation of construction panels and specifically indicates that the roof sheathing was to be
fastened with screws.
Contacts
Based on our records, contractor contact information as a follows:
Construction Manager
Kraus Anderson
Jon M, Kuenstling
8625 NE Rendora St.
PO Box 158
Circle Pines, MN 55014
7 63.786.7711
Last Contact: July 25,2011
Agenda Item G9
Attachment 2
Packet Page Number 58 of 236
Mr. Alan Kantrud
March 5,2012
Page2
Roofinq Sub-contractor
Parkos Construction Co.
Jack Parkos
1010 S. Robert St.
West St. Paul, MN 55118
651.455.0031
Last Contact: August l,20ll
Project Schedule
The project was bid in 2000. The work on the roof was done in late winter 2001. The project punch list
was required to be completed by August 31,2001 but not all work was completed. The Fire Chief sent a
letter in March 2002 etting a completion date of April 1,2002. A similar letter was sent by SEH, dated
March 18,2002, establishing a completion date of April 1,2002 for uncompleted punch list items and
new items that appeared.
If you have any other questions regarding the project, please contact me at 651 .490.2028 or Larry Koch at
651.490.2053.
Sincerely,
Mark L. Lobermeier P.E.
Agenda Item G9
Attachment 2
Packet Page Number 59 of 236
STATE O「MINNESOTA
COtJNTY OF RAMSEY
DISTRICT COURT
SECOND JUDICIAL DISTRICT
Cirl' of lr4aplervood. a Minnesota municipal
corporatiorl.
Plaintiff.
Parkos ConstnrcLion Co.. Inc.. a Minnesota
corporation: Krause Anderson Consuuction, Inc.,
a N4innesota corporation.
Case Type:Breach ofヽ アallanty/
Contract
STIPULAT10N FOR DISMISSAL
Ⅵ′ITH PREJUDICE
De[endants.
'l'he above-entitled action, having been fully compromised and settled,
NOW. THEREFORE, IT IS HEREBY STIPULATED AND AGREED, by and between
the parties lrereto, through their respective counsel, that said action may be and hereby is
clisrrissed rvith prejudice and on the rnerits. but without further costs to any of the parties.
IT IS FUI{TIIER STIPULATED AND AGREED that any of the parties, without notice
ro thc' orher. mav callse judgment of disrnissal with prejudice and on the merits to be entered
Ircrcin ibrthu ith.
α ry :lり θ'Counsel
1830 County Rd B East
Maplewood, MN 55109
Phone: 651-?49-2052
Fax: 651-249-2059
Attorneysfor Plaintiff City of Maplev,ood
Agenda Item G9
Attachment 3
Packet Page Number 60 of 236
By:
STICIT, ANGELL, KREIDLER, DODGE &
aNr{E, P.A.
The Crossings, Suite 120
250 Second Avenue South
Minneapolis, MN 55401
Telephone: 612-333-6251
Facsiinilc: 612-333-1940
Attorneys for Defendant Parkos Construction Co.,
Inc.
Stipulation for Dismiss al with Prejudice
City of Maplewoodv. Parkos Construction Co., Inc., Kraus Anderson Construction, Inc.
Agenda Item G9
Attachment 3
Packet Page Number 61 of 236
ARTIIUR,
& Prr{ALA,
By:
SMETAI{
Datcd:
Phone: (612) 339-3500
Fax: (612) 339-7655
3214
Attor ney s for Defe ndant Kr au s e -Ande r s o n
Construction, Inc.
Stipulation for Dismissal with Prejudice
City of Maplewoodv. Porkos Construction Co., Inc., Kraus Anderson Construction, Inc.
81 SouJ Ninth
Agenda Item G9
Attachment 3
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Attachment 4
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Attachment 4
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Agenda Item G9
Attachment 4
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Attachment 4
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Agenda Item G9
Attachment 4
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Attachment 4
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Agenda Item G9
Attachment 4
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PARKOS CONSTRUCT:ON CO.lNC.
1010 S ROBERtt STRttE丁
WEStt Stt PAUL,MN 55118
USA
651‐455‐0031
651-450-7740
City Of Map!ewood Fire Station
1955 Clarence Street
Maplewood,MN 55109
City Of Maplewood Fire Station
1955 Clarence Street
Maplewood,MN 55109
5430
Dec 13,20121陪魃癬蒻妙鼈鰈
lnvoice Number:
lnvoice Date:
Page:
Duplicate
1000/O Comp!ete for Labor and Materials to
RE‐Roofthe Fire Station
2012
30,386.00
―
Check/Credl Memo No:
Subtotal 30,38600
Sales Tax
Total lnvoice Amount 30,386.00
Payment/C redit App lied
011●ltOI
CustO由 0「ID Cuiiomei po PayⅢⅢⅢⅢTeⅢ議
Citv of Maolewood Net 30 Davs
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Agenda Item G9
Attachment 5
Packet Page Number 70 of 236
PARKOS CONSTRUC丁 10N COMPANYヮ lNC.
GENERAL CONTRACTOR
1010 SOUTH ROBERT STREET WEST S丁 .PAUL,MiNNESOTA 55118
PHONE:(651)455‐0031 FAX: 1651)450‐7740
`AN EQUAL OPPORTUNITγ EMPLOYER"PARKOSCONSTOAOL.COM
Date: 1211312012
To: City of Maplewood @ Steve Lukin
1955 Clarence Street
Maplewood, Minnesota 55109
Re: Re-Roof Maplewood Fire Station
Per Quote Dated 10191201,2
1: Demo and Install Shingles
2: Install lce and water shield
Materials by owner
3: Install Felt / Labor Only
Materials by owner
4: Replacement of Plywood
( All plywood in good shape we screwed down loose areas
Labor: 4lrs @ 75.00
Cost of Building Pcrmit
Additional Labor to install lcc and Water Shield on roof
Labor 6 hrs@75.00
TOTAL:
For your use attached are materials cost used on this project, which
CertainTeed is to pay.
JP:ks
Page 1 of 6
CC: Garth @ stich, angell, Kreidler, Dodge & Unke
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MEMORANDUM
TO: James Antonen, City Manager
FROM: H. Alan Kantrud, General Counsel
SUBJECT: Maintenance Agreement for BNSF Railroad Bridge over I-694
DATE: February 5, 2013
INTRODUCTION
Approximately 10 years ago during the County Road D re-alignment project the City was
asked to purchase a portion of railroad grade from approximately Beam Avenue to just
across I-694 on behalf of The Ramsey County Regional Rail Authority. The plan
included the Rail Authority then purchasing the same from the City, a sales-process that
was authorized earlier in 2012 by Council. That process includes the transfer of certain
other rights and responsibilities and this matter is before Council again for an approval of
one of those transfers.
BACKGROUND
As the agenda implies, this matter is before the Council to consider the Resolution
Attached that approves the orderly update and transition of responsibility for the
maintenance of the bridge and the spans I-694. The bridge was constructed during the
original construction of I-694 in the mid-sixties. MnDOT had to construct the bridge to
accommodate the railgrade that ran through the area that was operated by BNSF. Since
I-694 was designed to go directly across the grade, it became necessary to either place
the railroad above the highway or the highway below the railroad. MnDOT chose the
former.
As part of the construction of the bridge that now suspends the railroad over the
highway, BNSF and MnDOT also acknowledged that maintenance of the bridge would
be required from time to time and agreed to program by which the BNSF company would
“fix” what needed fixing and charge-back MnDOT for the work. That Agreement remains
in place to this day.
When the discussion about the Agreement, which had to be assigned from BNSF to the
City, came up with the ultimate purchaser, RCRRA, your author suggested it would be a
good time to revisit the Agreement as it was an awkwardly worded document that had
more to do with the construction of the bridge than anything. After many meetings and
drafts and discussions, the attached document which re-states and redefines the
relationship of the MnDOT and owner of the rail-grade is before you for approval since
Maplewood is, technically, the owner at the moment.
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DISCUSSION
This Resolution to approve the attached agreement will ensure that when the City
transfers the ownership of the rail-grade to the RCRRA it will also be able to assign the
maintenance agreement that goes with it. Since the RCRRA has every intention of
keeping and using the rail-grade in perpetuity, this Agreement should be the last one
required for some time, or at least until the bridge gets taken down or rebuilt.
RECOMMENDATION
Staff recommends the approval of the attached Resolution.
Attachments:
1. Original Agreement dated November 16, 1965
2. Agreement
3. Resolution
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
SUBJECT: Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 1, East Metro Public Safety Training Center
Phase I Bid Package 1 Improvements, City Project 09-09
DATE: January 24, 2013
INTRODUCTION
The City Council will consider approving the attached resolution directing the modification of the
existing construction contract for the East Metro Public Safety Training Center, Phase 1 Bid Package 1
Improvements, City Project 09-09.
BACKGROUND
On August 13, 2012, the Council awarded Park Construction Company a construction contract for utility
extensions to the East Metro site and improvements within the site in the amount of $413,945.50. There
have been no change orders to the contract to date.
The East Metro Bid Package 1 Improvements project included extension of water main to the site and
looping the water main from the site to the south and connecting it to existing water main just north of
the intersection of Benet Road and Monastery Way. A new sanitary lift station was constructed and the
sewer line was extended south along the same alignment as the water main where it connects to the
sanitary sewer in the intersection of Benet Road and Monastery Way.
DISCUSSION
The modifications include an increase in quantities related to soil correction work along the sanitary
sewer and water main utility alignment including common excavation quantities, granular borrow
quantities, and pipe bedding material quantities. The modifications also include the addition of a tracer
wire upgrade required by St. Paul Regional Water Services (SPRWS) and inspection fees and
connection charges from SPRWS that were paid by the contractor.
Soil Correction (Addition)
Soil borings taken during the preliminary design phase indicated the presence of poor soils that would
need correction along the proposed utility corridor. The utility corridor crosses a portion of the property
that remains in MnDOT ownership, within an easement. MnDOT requires unrestricted use of the
easement area, which includes the option of placing large material stockpiles over the utility corridor.
This condition created the need to correct the poor soils. Using the original soil borings SEH estimated
a location and depth of probable poor soils that would need to be corrected to allow for MnDOT’s
operations. Additional borings were completed on July 25, 2012, to better define the soil correction
limits. Upon receipt of the preliminary boring logs from these additional borings, SEH determined that
the soil correction area was larger than originally estimated and would extend to the south where
deeper and wider excavation and additional fill would be needed to correct the utility easement soil
conditions. SEH evaluated a number of options to realign the utilities around the MnDOT property such
that soil correction would not be necessary, but the costs of those options did not appear to provide any
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cost savings. SEH also completed a detailed soil stability analysis to evaluate the risk of utility corridor
failure relative to the range of stockpiling operations MnDOT would likely continue along the utility
alignment.
Park Construction was informed that the soils correction area would be larger than first estimated in the
construction documents. The estimated length and depth of the correction area and revised estimated
quantities resulted in an estimate of $82,000 for added construction. On August 31, 2012, as
construction proceeded, Park Construction notified SEH that they began to encounter an even larger
area of poor soils beyond the extents of the borings. Due to the highly variable soil conditions on this
site, additional borings would not have fully defined the extent of the soil correction area. Therefore, on
September 7, 2012, SEH’s Senior Geotechnical Engineer visited the site to more accurately define the
limits of the necessary soil correction area based on the soil conditions observed in the excavation.
SEH gave Park Construction notice to proceed with the soil correction work on September 11, 2012.
St. Paul Regional Water Services Requirements (Addition)
During placement of the water main, St. Paul Regional Water Services informed the contractor that they
would require a higher rated tracer wire than was specified in the construction documents and that
inspection fees would apply to installation of the water main. These items were not identified in the
original contract. To keep the project on schedule, SEH recommended that Park pay inspection fees
and include the cost on the next pay application.
The change order costs are summarized below:
Change Order #1 Unit Quantity Amount
Item 2105.501 Common Excavation CY 13,945 $55,780.00
Item 2105.522 Granular Borrow Placement CY 5140 $25,700.00
Item 2451.607 Crushed Rock Pipe Bedding CY 1310 $59,605.00
Higher Rate Tracer Wire LS 1 $ 5,060.00
SPRWS Inspection Fees LS 1 $ 7,797.00
Net Project Cost Increase $153,942.00
BUDGET
Approval of Change Order No. 1 will increase the project construction contract amount by $153,942.00
from $413,945.50 to $567,887.5. No adjustments to the approved project budget are needed at this
time. City Staff and SEH are pursuing options that would have the City receiving reimbursement for a
portion of the soil correction as well as the inspection fees and tracer wire. The final bid package,
which will include the structures and new traffic signal and site paving, will provide flexibility such as
including bid alternates; and depending on pricing, features may need to be delayed into Phase 2, such
as the burn tower. If bid pricing comes in very competitive then more work can be completed in Bid
Package 3 as the last part of Phase 1 Improvements.
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 1, for the East Metro Public Safety Training Center Phase 1
Bid Package 1 Improvements, City Project 09-09.
Attachments:
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 1
2. Change Order Form
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RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 09-09, CHANGE ORDER NO. 1
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 09-09, East Metro Public Safety Training Center Phase I Bid Package 1
Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 09-09, Change Order No. 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city clerk are hereby authorized and directed to modify the existing contract
by executing said Change Order No. 1 which is an increase of $153,942.00.
The revised contract amount is $567,887.50.
Adopted by the Maplewood City Council on this 11th day of February 2013.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
James Taylor, Parks Manager
SUBJECT: Parks and Recreation Commission 2012 Annual Report and 2013 Goals
DATE: February 5, 2013
INTRODUCTION
In compliance with Article II, Section 21.20 of the Maplewood city ordinance, the
Maplewood Parks and Recreation Commission is required to submit an annual
commission report. This report serves as a means of relaying important information to
the City Council on the Commission’s accomplishments and obtaining feedback on the
proposed 2012 goals.
DISCUSSION
On January 16, 2013, the Parks and Recreation Commission adopted their 2012 Annual Report
and 2013 goals.
RECOMMENDATION
Review and adopt the attached Parks and Recreation Commission 2012 Annual Report and
2013 goals.
Attachments
1 – Parks and Recreation Commission 2012 Annual Report and 2013 goals
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February, 2013
Dear Mayor and Council Members,
In compliance with Article II, Section 21.20 of the Maplewood City Ordinance, the Maplewood
Parks and Recreation Commission hereby submits its 2012 annual report and 2013 activity plan.
We reviewed the accomplishments of the past year and discussed the various programs and
activities we wish to pursue in the coming year. Our continuing goal is promoting city parks,
open space, The Community Center, and quality inclusive programming and maintaining a
quality park system. Another goal is to make sure that all of these are geared toward the ever
changing demographics of our community.
2012 was a very important year for Maplewood Parks and Recreation. Some of the highlights
were implementing the first phase of the Gladstone Master Plan and developing The Fish Creek
Area Master Plan. We look forward to 2013 and the upcoming challenges to make Maplewood
Parks and recreation opportunities the best that they can be.
This coming year:
Attached are a recap of our 2012 goals and a list of goals for 2013. We would be happy to meet
with the City Council to address any concerns or issues that may arise.
Respectfully submitted,
Roy Adams, Commissioner
Craig Brannon, Commissioner
Donald Christianson, Commissioner
R.J. Erhardt, Commissioner
Bruce Roman , Chairperson
Kim Schmidt , Vice Chairperson
Therese Sonnek, Commissioner
Mike Wilde, Commissioner
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Parks and Recreation in Maplewood encompasses a large area of trails, active parks, passive
parks, open spaces, indoor parks like The Community Center, and greenways. In addition, it
covers recreational programming that ranges from athletics to drama classes and special events
that all work to tie our community together.
The Maplewood Parks and Recreation Commission provides advice and makes
recommendations in all of these areas plus we are charged with the following duties:
• Formulate policies for approval by the City Council
• Advise the Council and City Manager as to the minimum qualifications for the position
of Director of Parks and Recreation
• Aid in coordinating Parks and Recreation Services with the programs of other
governmental agencies and organizations
• Interpret the policies and functions of the Parks and Recreation Department and relay
them to the public.
• Make periodic inventories of Recreation and Park Services that currently exist or may be
needed in the future
• Interpret the needs of the public to the City Council and the Director of Parks and
Recreation
• Make recommendations for adoption standards on land acquisition, facility
development, and program and financial support
• Create an environment at our meetings where the public can come and freely express
ideas as well as concerns about our Parks and Recreation Department.
The following served on the Parks Commission in 2012:
Roy Adams, Commissioner
Craig Brannon, Commissioner
Donald Christianson, Commissioner
R.J. Erhardt, Commissioner
Peter Fischer, Commissioner
Daniel Maas, Commissioner
Bruce Roman, Chairperson
Kim Schmidt, Vice Chairperson
Therese Sonnek, Commissioner
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2012 Parks and Recreation Commission Goals
1. Continue collaboration with the MCC with quarterly meetings
Accomplished this will continue as standard practice in 2013
2. Evaluate pilot project and continue to evaluate a possible site for an
off leash dog area
The Commission would like to see this incorporated as part of the Parks System plan
3. Work with staff to seek alternative funding sources for capital
Improvements
Ongoing (This will be a major component of the Parks Systems Plan)
4. Convene a meeting with the Human Rights Commission to discuss
Increasing multi-cultural inclusion
This was not accomplished and will carry over for 2013
5. Start Music in the Parks Program
Continue to work with the City of North Saint Paul on this program
6. Improve Parks and Trail Maps
This will likely be addressed in early 2013
7. Expand Social Media Resources – Gather input from the public. QR
Codes
Accomplished each area of Parks and Recreation has their own facebook page and
staff is exploring increased use of QR codes
8. Plan a parks tour
Although some small tours were scheduled these did not occur due to lack of quorum.
The Commission feels this is an important goal for 2013
9. Have a joint meeting with North Saint Paul
Staff has a member that attends all North Saint Commission meetings. The
Commission feels it is important to continue to look for ways to collaborate in 2013
10. Develop Fish Creek Master Plan
Accomplished the Master Plan has been completed and approved
11. Have a meet the Commission at the park night
This was not accomplished and will be dropped for 2013
12. Do a joint event with the library in the Legacy Park area.
This was not accomplished and something the Commission still desires to do in the
future.
13. Name Legacy Park
This was not accomplished and something the Commission still desires to do in the
future.
14. Improve our Parks and Trail signage.
Ongoing
15. Brainstorm collaboration with county for at risk youth
This goal will be carry over to 2013
16. Address handicap accessibility in parks (Inventory)
This can be accomplished in 2013 as part of the Parks System Plan
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2012 Parks and Recreation Accomplishments
Parks and Open Space Projects
- Lions Park was completed
- A new playground was installed at Gethsemane School.
- Trail overlays completed at Campus, Harvest, Playcrest, Nebraska, and Geranium Parks
- MN Twins grant to upgrade Edgerton #1
- Field upgrades at Hazelwood with NESA
- Phase I completed at the Gladstone Savanna
- Prairie Seeding completed at the Beaver Creek Neighborhood Preserve.
- Volunteers at the Priory Preserve created and installed an interpretive trail.
- Rain Garden planted at Joy Park
- Resurfaced 2 sets of tennis courts and three basketball courts.
Recreation
- Continue to offer a wide variety of Recreation Programming for all ages. Staff added
many new programs in 2012.
2013 Goals
1. Assist in the creation of the Park System Plan
2. Address referendum funding
3. Complete Inventory of our parks
4. Create Commissioner service areas
5. Form Disc Golf Sub Committee
6. Organize a Roselawn Park Buckthorn Removal and Cleanup
7. Schedule a Walk Through at the Gladstone Savannah
8. Continue to work on funding for fish creek to finish the acquisition.
9. Convene a meeting with the Human Rights Commission to discuss increasing multi-cultural
inclusion.
10. Plan a parks tour
11. Improve Parks and Trail signs
12. Brainstorm collaboration with county for at risk youth
13. Continuation of a discussion on an off-leash dog area.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Director of Parks and Recreation
Ann Hutchinson, Lead Naturalist
DATE: February 4, 2013 for February 11, 2013 Council Meeting
RE: Resolution Accepting Donation of Fur Trade Items to Maplewood Nature Center
Introduction
In January 2013, Volunteer Jim Krache donated fur trade items to the nature center
valued at $213. These items, consisting of a shirt, vest, top hat and flint and steels, will
be used by students and volunteers as part of the nature center’s 5th grade
environmental educational program “Where Two Worlds Meet.”
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by
the governing body in the form of a resolution by a two-thirds vote.
Consideration
Approve the following resolution accepting the donation of fur trade items valued at
$213 to the Maplewood Nature Center.
RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of fur trade items valued at $213 for the Maplewood Nature Center;
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the City of Maplewood, Parks and Recreation Department to accept this donation.
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Item G14
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: February 6, 2013
RE: Resolution Adopting the Minnesota General Records Retention Schedule for Cities
and Adopting the Records Retention, Preservation and Destruction Policies and
Procedures Manual
Introduction
As you are aware, city staff continues to work diligently on our electronic data storage and
organization of city files according to the State Retention Schedule. To comply with Minnesota
State Statute 138.17 it is requested that the city approve the Minnesota General Records
Retention Schedule. This document can be obtained in its entirety in the office of the City Clerk.
It is further recommended that the city council approve by Resolution the Records Retention,
Preservation and Destruction Policies and Procedures Manual. (See Attached.)
RESOLUTION NO.
ADOPTING THE MINNESOTA GENERAL RECORDS RETENTION SCHEDULE FOR CITIES
CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA
WHEREAS, to comply with the Records Management Statute MS 138.17, it is necessary
to adopt a plan for managing governmental records including the proper retention and disposal
of municipal records; and
WHEREAS, the Records Management Statute MS 138.17 establishes the Records
Disposition Panel and requires all government entities to follow an orderly process in disposing
of government information; and
WHEREAS, the State of Minnesota has approved for use by all Minnesota Cities the
“Minnesota General Records Retention Schedule for Cities” which authorizes cities adopting
said schedule an orderly method of disposing of municipal records; and
WHEREAS, the “Minnesota General Records Retention Schedule for Cities” is regularly
updated.
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Maplewood,
Minnesota adopts the Minnesota General Records Retention schedule and directs the City
Clerk to notify the Minnesota Historical Society/State Archives Department.
BE IT FURTHER RESOLVED, that following state approval, City Departments are
directed to provide for retention and destruction of records as set forth in said schedule and its
subsequent revisions.
Recommendation
Approve the Resolution Adopting the Minnesota General Records Retention Schedule for Cities
and Adopt the Records Retention, Preservation and Destruction Policies and Procedures
Manual.
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City of Maplewood
RECORDS RETENTION, PRESERVATION AND
DESTRUCTION POLICIES AND PROCEDURES MANUAL
January 2013
Packet Page Number 116 of 236
Table of Contents
I. Purpose .......................................................................................................................... 1
II. Legal Authority and Statutory Requirements ............................................................. 1
III. Definitions ....................................................................................................................... 2
IV. Steps in Implementing an Effective Records Management Program ........................ 3
1. Taking an Inventory ................................................................................................. 3
2. Developing Your Own Records Retention Schedule for Records Not Listed on
the Retention Schedule ......................................................................................... 3
3. Identifying and Protecting Permanent and Vital Records of Your Department .. 3
4. Setting up a Records Storage Area ........................................................................ 4
5. Instituting an Annual Housecleaning Plan ............................................................ 5
6. Developing Clear Procedures for Records Disposition ....................................... 5
7. Keeping up with Legislative Changes Affecting the Records Retention
Schedule .................................................................................................................... 6
V. Current Issues Affecting Records Retention, Preservation and
Destruction Practices .................................................................................................... 6
VI. Appendix: Forms ............................................................................................................. 8
Records Inventory Worksheet ............................................................................ 9
Records Destruction Report ............................................................................ 11
PR-1 Form (Authority to Dispose Form) ......................................................... 13
Transfer of Records to State Archives Form .................................................. 15
Records Center Labels ..................................................................................... 17
Records Retrieval Form……………………………………..…………………..……18
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City of Maplewood Records Retention, Preservation and Destruction Manual, January 2013 1
I. PURPOSE
This manual has been drafted with the purpose of developing a set of uniform policies and
procedures to be followed by each department in establishing and implementing their internal
records management system. It is intended to be used as a blueprint by all departments in their
efforts to ensure the preservation of those government records needed for proper functioning
and the destruction of those inactive government records that no longer have a value to the
department.
II. LEGAL AUTHORITY AND STATUTORY REQUIREMENTS
Several state statutes govern what entities/individuals are involved in the process and what
statutory requirements each of them must adhere to. Those statutory citations and their brief
descriptions are as follows:
Minn. Statute 15.17 establishes the duty of a “public official” to create and preserve all
government records necessary to a full and accurate knowledge of his/her official activities. It
also stipulates that the chief administrative officer has the duty to preserve and care for the
entity’s government records and deliver same to his/her successor at the expiration of his/her
authority.
Minn. Statute 138.17 establishes the State Records Disposition Panel as an entity with the final
authority over the decisions relating to the retention and disposition of government records. This
entity is charged with the duty of creating and updating the General Records Retention
Schedule for Minnesota Cities that the City of Maplewood adopted as its official records
retention document.
This statute also mandates that the government must maintain a permanent list of records that
are disposed of and that the government officials must institute a program for the preservation
of records vital to the continuity of its operations. Furthermore, this statute provides that any
records determined to be not-public must be disposed of in such a manner as to prevent their
contents from being discernable.
Minn. Statute 138.19 authorizes the Records Disposition Panel to act upon applications for the
disposition of government records.
Minn. Rules 1205.1500 requires the City of Maplewood to ensure all data created and received
are periodically assessed to ensure they are accurate, complete, current and thoroughly
indexed. It also creates a duty of the responsible authority to ensure that data collected are
necessary for its operations and are disposed of when they reach the end of their cycle of
usefulness according to the approved records retention schedule.
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City of Maplewood Records Retention, Preservation and Destruction Manual, January 2013 2
III. DEFINITIONS
Government Record is defined by Minn. Statute 138.17(b)(1) as state and local records,
including all cards, correspondence, discs, maps, memoranda, microfilms, papers, photographs,
recordings, reports, tapes, writings, optical disks, and other data, information or documentary
material, regardless of physical form or characteristics, storage media or conditions of use,
made or received by an officer or agency of the state and an officer or agency of a county, city,
town, school district, municipal subdivision or corporation or other public authority or political
entity within the state pursuant to state law or in connection with the transaction of public
business by an officer or agency.
According to §138.17(4) government records are not data and information that do not become
part of an official transaction and extra copies of documents kept only for convenience of
reference.
Retention Period refers to the minimum amount of time the city is required by the Records
Disposition Panel to keep a certain record. The City of Maplewood may choose to follow a
retention schedule for a particular government record that extends beyond this minimally
prescribed timeframe (such as our current practice to keep any audio/video recordings of the
city/commission meetings for 5 years, whereas the records retention schedule prescribes a
timeframe of 3 months after approval of the official minutes).
Records Disposition Panel is an entity comprised of the Attorney General, State Auditor and
the Director of the Minnesota Historical Society whose powers are created and defined by
§138.17 and is tasked with the creation and maintenance of the Records Retention Schedule
and the approval of applications for records destruction among other duties.
General Records Retention Schedule for Minnesota Cities (referred to as ‘general records
retention schedule’ in further text) is a document created by the state Records Disposition
Panel that outlines minimum retention periods for common municipal government records. It
also identifies the most frequently created or used municipal government records grouped within
a record series and further described as public, private and/or confidential and whether they are
archival or not.
For a current copy or the records retention schedule please contact City Clerk or reference the
following website: www. http://www.mnhs.org/preserve/records/retentionsched.html
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City of Maplewood Records Retention, Preservation and Destruction Manual, January 2013 3
IV. STEPS IN IMPLEMENTING AN EFFECTIVE RECORDS MANAGEMENT SYSTEM
Each record created or used by your department has a lifecycle that goes through two major
stages: retention and preservation or destruction. Minnesota Rule 1205.1500 clearly allocates a
duty of the state and local agencies to not only ensure proper retention and preservation of
government records but also a duty to destroy those government records when they are no
longer required to be kept, especially if they are classified as private or confidential data on
individuals. The following are some suggested steps in implementing a successful records
management:
1. Taking an Inventory
Taking an inventory of records maintained by your department is the first step in
implementing an effective records management system. In order for this process to be
all-encompassing, it must include not only those records currently stored in your
immediate area but also any inactive records maintained in other designated off-site
storage facilities that your department might be using.
The City of Maplewood has adopted the General Records Retention Schedule for
Minnesota Cities as its official records retention document. This schedule already
identifies the most commonly used or generated government records which are
organized under a common record series title. Comparing your own department records
inventory with the record types found in the records retention schedule will assist you in
identifying those records that already have an assigned retention period and data
practices classification and those records maintained by your department that are not on
the general records retention schedule and, thus, do not have an assigned retention
period or data practices classification.
2. Developing Your Own Records Retention Schedule for Records Not Listed on the
Retention Schedule
Implement this step for those records that are not listed on the General Records
Retention Schedule but are still being commonly created or used by your department in
the course of its regular operations. Fill out the form titled Records Inventory Worksheet
on page 9 and submit it to the City Clerk. The City Clerk will forward it to the State
Archives so that it can be reviewed, commented on and approved by the Disposition
Panel before those records can be disposed of.
3. Identifying and Protecting Permanent and Vital Records of Your Department
During the process of inventorying your department records, refer to the general records
retention schedule to identify any records designated as permanent. These records need
to be preserved because they document important events that have historical, research,
evidentiary or other vital value for the community. Some of these permanent records are
also classified as archival.
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City of Maplewood Records Retention, Preservation and Destruction Manual, January 2013 4
Generally, those that are classified as archival can be eligible for transfer to the State
Archives. (Refer to the form titled Transfer of Records to State Archives on page 15 to
be used when applying for a transfer of permanent records to the State Archives.) Those
that are not designated as archival are normally permanently retained by the
department.
To address any space/storage issues or record deterioration issues it is recommended
that any such official paper record or an official electronic record stored on your
computer gets transferred into Laserfiche in a TIFF file format. Conversely, any official
electronic email record can be converted to .pst file format and stored on a DVD.
It is important to note that the general records retention schedule does not specify that
any particular record needs to be kept in a specific format or on a specific media. The
records retention schedule applies to “an official version of the record”, regardless of its
format and it is your department’s responsibility to establish what constitutes “an official
version of the record.”
4. Setting Up a Records Storage Area
For those records that are not currently being used during the course of daily operations,
but have not reached the end of retention period, each department should have a
designated on-site records storage area where their inactive records are being kept.
There are several concerns that must be addressed in choosing and maintaining such
storage facility:
‐ Location – consider choosing a space adjacent to your department that is easily
accessible by staff and away from the public area and that contains enough storage
capacity for your current and future department needs.
‐ Storage environment – ensure that the storage area maintains a constant
temperature of around 700 F with a relative humidity of around 50%. Keep it clutter
free and equip it with adequate shelving capable of carrying the weight of multiple
boxes and metal cabinets for storing those records that have longer retention periods
or need to be secured under a lock. If using boxes to store your records make sure
they are at least 6” off the ground and no less than 18” away from any sprinkle heads
in order to comply with the state fire code. Reduce the influx of direct light by
covering any windows and making sure the lights are turned off when not in use.
‐ Storage Containers – it is recommended to use standard size cardboard boxes for
storing your inactive records that have permanent or longer retention periods and are
not currently being accessed or are near the end of their retention cycle.
For those records that are inactive but still accessed from time to time consider
using filing folders.
‐ Adequate filing and indexing system - develop an indexing system that will ensure
each storage container is adequately labeled. This will ease your retrieval process
and enable you to properly conduct a regular systematic maintenance of those
records according to their assigned retention period.
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Any indexing system needs to include several important elements: your department
name; box number; record series number found in the records retention schedule;
detailed contents; retention period and a scheduled destruction date. Please refer to
the form labeled Records Center Labels on page 17 as a guide.
It is also a good practice to keep an electronic inventory database that contains
above information as well as the shelf location for a particular record.
‐ Access rights and retrieval record – assigning access rights by limiting access to only
selected staff members will enable your department to exercise a centralized control
over the retrieval of and access to important and security sensitive records. Keeping
a retrieval record for each record removed from the storage area will enable you to
easily keep track of user custody chain or any missing documents.
5. Instituting an Annual Housecleaning Plan
In order to keep up with the mounting volume of retained records and ensure proper and
efficient compliance with legal requirements expressed in Minnesota State Statues, each
department should schedule an annual housecleaning event in order to dispose of those
records that are no longer required to be kept.
6. Developing clear procedures for records disposition
A disposal of a record may involve either its physical destruction or its migration to State
Archives, if eligible.
a. Records listed on the records retentions schedule:
Ideally, your department should institute a filing system described above that would
provide for an easy reference to the required retention period of a particular record. If
not, to determine the destruction date, refer to the General Records Retention Schedule
prior to the destruction of any record. The general records retention schedule that the
City of Maplewood adopted provides an ongoing authority to dispose of its records.
Therefore, unless your department has made an administrative decision to keep a
particular record for longer than prescribed in the records retention schedule, your
department has the authority to dispose of a record that has reached the end of its
retention period without submitting an application or a request for the destruction to the
Records Disposition Panel.
Prior to the destruction of any record, make sure to fill out a State prescribed form found
on page 11 of this manual. (For a digital data-entry version of this or any other form in
this manual please contact the City Clerk). This form must be submitted to the City Clerk
for approval before any record(s) can be destroyed. Once approved, the City Clerk will
notify you department and scan the approved form into the central depository of
permanent records in order to comply with Minn. Statute 138.17.
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City of Maplewood Records Retention, Preservation and Destruction Manual, January 2013 6
A physical destruction can be completed in several different ways depending on the type
of a record and/or your department’s budget considerations. Examples may include
recycling, shredding, incineration, or a simple disposal in the trash.
For any records that are classified as not-public by State or Federal Law, every attempt
must be made to provide proper safeguard measures not only during the retention
period but also during the destruction process by choosing methods such as shredding,
incineration or secure digital destruction.
For records designated as permanent in the records retention schedule, your
department may submit an application to State Archives to physically transfer those
records to the Minnesota Historical Society. An application form is included on page 15
of this manual. Once records are physically transferred to the Historical Society, the
ownership of those records is turned over to them as well. Therefore, it is recommended
that any such permanent records get scanned into Laserfiche in order to provide an
ease of access and reference not only for staff but also for the public at large.
b. Records not listed on the records retention schedule
If a particular record is not covered in the records retention schedule, as may be the
case with some old records that are no longer being created or used but are still in your
department’s custody, you need to submit an application first to the City Clerk who will
then forward it to the State Archives who will then forward it to the State Disposition
Panel. The required application is found on page 13 of this manual. Do not dispose of
any records until your department has received a notification from the City Clerk after the
approval from the State Disposition Panel.
7. Keeping up with legislative changes affecting the records retention schedule
Periodically, the records retention schedule goes through updates due to new legislative
initiatives that can affect either the retention period or data classification of a particular
record. The Records Disposition Panel completed the latest revision in March 2011 to
update the 2008 version of the retention schedule due to a few legislative changes. For
your ease of reference the Records Disposition Panel also provides a quick overview
and explanation of those changes in the first few pages of the document itself.
V. CURRENT ISSUES AFFECTING RECORDS RETENTION, PRESERVATION AND
DESTRUCTION PRACTICES
Over the last couple of decades a widespread reliance on the technology in the process of
generating, receiving, disseminating and storing government records has introduced certain
new legal, administrative and practical issues that need to be addressed in the overall records
management program.
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Conversion and Migration:
As stated earlier, what constitutes a government record and how it should be treated in the
records management program is not defined by the record’s physical format or its storage
media. Rather, this definition and treatment depends on the content of the record itself. This is
to say that an official government record can be converted from a paper to a digital or electronic
format (and vice versa) without losing its official designation providing its content, context and
structure are intact.
The following are a few issues to consider in converting your department records into different
formats:
‐ Authenticity: An email that is considered a government record can be converted
from its electronic form to a paper form and designated as “an official copy of the
record.” However, in order for it to be considered authentic in the legal sense it must be
printed in a manner that preserves all of its electronic components such as name of the
recipient and sender(expanding it to include the directory of any email address) , date
and time; subject, text and any corresponding attachments, etc.
‐ Longevity: When making decisions about a conversion of a record, consider
how long a record needs to be kept according to the records retention schedule and
whether your intended conversion format is the best fit for that purpose. For example,
those records that have a shorter retention lifespan, such as transitory email messages
or dog licenses with the retention period of 2 years are normally best kept in their original
format. On the other hand, a correspondence that has a permanent designation could be
scanned into Laserfiche, if originally in the paper format, or transferred to a non-writable
DVD as a .pst file if it’s an electronic e-mail correspondence.
‐ Technology Changes: When making a decision about converting your official
government record to a different format or migrating it to a different storage media,
consider choosing a standard format that is not proprietary and will allow for any future
conversions or upgrades. For example, when generating a scanned image of the
document consider using a TIFF file format instead of a PDF.
File Naming Considerations:
Since most of your department’s electronic documents fall within the definition of government
records, they need to be organized and controlled in such a way as to ensure easy compliance
with the various record management and data practices laws. One way to facilitate this task is to
set up a department-wide policy that addresses proper procedures in naming your computer
files. Consider requiring at least some of the following several elements in naming any computer
file: a unique file name that is descriptive enough to easily identify the record on the records
retention schedule; date; author name; draft or official version, etc. (e.g., Jim Smith Code
Violation Letter November 2011). This initial effort in assigning a proper file name will facilitate
not only your record retrieval but also your attempt to track and manage your electronic records
throughout their retention lifecycle.
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City of Maplewood Records Retention, Preservation and Destruction Manual, January 2013 8
VI. APPENDIX: FORMS
Included in this manual are the following forms to be used in the course of your
department’s records retention, preservation and destruction management practices:
Records Inventory Worksheet- to be used by each department in the process of
developing their own department’s records retention schedule for those active
records that are not on the general records retention schedule.
Records Destruction Report – to be used by each department to log all
government records destroyed according to the general records retention schedule.
This form must be kept permanently.
PR-1 Form (Authority to Dispose Form) – to be used by each department for the
destruction of all government records not listed on the general records retention
schedule.
Transfer of Records to State Archives Form –to be used when applying to the
Minnesota Historical Society for the transfer of permanent and archival government
records.
Records Center Labels – to be used when labeling your stored government
records.
Records Retrieval Form- to be used to document and track user custody chain.
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* Adapted from Minnesota Department of Administration, Information Policy Analysis Division, Preserving and Disposing of Government Records, July 2000.
MINNESOTA RECORDS INVENTORY*
See Instructions on Reverse.
1. Agency 2. Division/Section 3. Location of Records
4. Records Series Title
5. Records Series Description. Include contents (e.g. contracts, reports, applications, correspondence), purpose, and form numbers.
6.l Original File l Duplicate File 7. If duplicate, list location of original file.
8. STORAGE MEDIA (Check all that apply)9. DATA PRIVACY CLASSIFICATIONS
l Paper l Other, including:
l Microfilm (not COM)l Photographs l Public
l Computer Output l Computer Cards l Private
Microfilm (COM)l X-Rays l Confidential
l Electronic (Tapes, Disks)l Slides l Nonpublic
l _______________l Protected Nonpublic
10. RETENTION REQUIREMENTS YEARS CITATION 11. RECOMMENDED RETENTION PERIODS
A. Federal Law A. Agency Office
B. State Law B. Agency Storage
C. Statute of Limitations C. State Records Center (State Agencies Only)
D. Audit Period D. Total Retention (A + B + C)
E. Administrative Needs
12. A vital record is essential to the continuation or resumption of your operations after a disaster.
Are any documents in this records series considered vital?l Yes l No
If yes, which documents are vital and why?
13. VOLUME (See Chart)
Office Storage
Cubic Feet Cubic Feet
Inclusive Dates Inclusive Dates
14. Inventory Completed By (Print Name) Title Date Phone
Statute Number or Date of Temporary Classification
VOLUME CHART TO DETERMINE CUBIC FEET
Letter Size Drawer = 1.5 3X5 Card 12” Row = 0.1
Legal Size Drawer = 2.0 4X6 Card 12” Row = 0.2
Shelving 4' Letter = 2.3 5X8 Card 12” Row = 0.3
Shelving 4' Legal = 3.0 Printouts 12” Stack = 1.25
Records Center Box = 1.0 Transfer Case = 2.5
(12” X 15” X 10")(24” X 16” X 11")
City of Maplewood
Records Inventory Worksheet
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INSTRUCTIONS
All items are self-explanatory except:
4.A records series is a group of records filed together because they are relate to a particular subject. All records in a series
must have the same retention period.
9.Check the data practices classification(s) of the data in this records series. The Minnesota Government Data Practices
Act (Minnesota Statutes, Chapter 13) states that all government data is public unless classified by statute, temporary
classification or federal law. If the records are not public, cite the statute or date of the temporary classification which
classifies them. Further information on data practices may be obtained from the Minnesota Department of Administration,
Information Policy Analysis Division at 651.296.6733 or 1.800.657.3721.
10.The retention of records by your agency is based on legal, fiscal and administrative requirements.
A–C.State any laws which prescribe a retention period for your records.
D. State the audit requirements (federal and state) for these records.
For state records, the legislative auditor has stated that financial records must be kept for the current year plus three
fiscal years or until audit, whichever occurs first.
For local government records, the state auditor has stated that financial records must be kept for the current year plus
six fiscal years or audit whichever occurs first.
E. State the length of time these records are needed for administrative purposes.
11.Based on the retention requirements, state your agency’s recommendations for retention of these records in:
A. Your office
B. Your agency’s storage area.
C. The State Records Center (state agency records only).
Retention periods are determined and expressed in one of three ways.
1. In terms of time, for example, “retain four years” or “retain permanently.”
2. In terms of an event or action, for example, “retain until audited,” “retain until case closed,” or “retain
until microfilmed.”
3. In terms of both, for example, “retain 6 months after audit” or “retain 3 years after case closed.”
City of Maplewood
Records Inventory Worksheet
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AgencyPerson Reporting DestructionDate Report SubmittedAddressCity, ZipTelephone ( ) General Schedule NameSection of ScheduleItem No. AsRecord TitleInclusive DateQuantity*or Agency Schedule Number Where Record is ListedListed on Schedule (use same title listed on schedule)Dates Destroyed (Cubic Feet)(e.g. “City Gen. Sch.” or “87-123”)*VOLUME CHART TO DETERMINE CUBIC FEETLetter Size Drawer = 1.5Record Center Box = 1.03 x 5 Card = 0.1Total Cubic FeetLegal Size Drawer = 2.012” x 15” x 10”4 x 6 Card = 0.2Destroyed (includeShelving 4' Letter = 2.3Transfer Case = 2.55 x 8 Card = 0.3records listedShelving 4' Legal = 3.024” x 16” x 11”Printouts 1 = 1.25on back)RECORDS DESTRUCTION REPORTINSTRUCTIONS1.Print or type all information.2.Use this form to report records destroyed under authority of a General Records Retention schedule or an approved agency retention schedule.3.Report only records that are physically destroyed, notrecords transferred to the Minnesota Historical Society.City of MaplewoodPacket Page Number 128 of 236
General Schedule Name Section of Schedule Item No. As Record TitleInclusive Date Quantity*or Agency Schedule Number Where Record is Listed Listed on Schedule (use same title listed on schedule) Dates Destroyed (Cubic Feet)(e.g. “City Gen. Sch.” or “87-123”)City of MaplewoodPacket Page Number 129 of 236
MINNESOTA HISTORICAL SOCIETY
STATE ARCHIVES DEPARTMENT FOR USE BY RECORDS PANEL
APPLICATION FOR AUTH ORITY Application No. Date
TO DISPOSE OF RECORDS
Instructions:
1. This form does not provide continuous authority to dispose of similar records and cannot be used to approve a records retention
schedule.
2. Complete original and three copies. Photocopies are acceptable.
3. Complete items 1 through 6 and item 8. Use reverse side to continue records description. If more space is needed, use plain paper.
4. Send original and two copies to the State Archives Department, 345 Kellogg Boulevard West, St. Paul, MN 55102-1906.
5. Retain one copy until your approved copy is returned. The approved copy will be your authority to dispose of records. It should be
retained permanently.
6. Additional copies of this form are available from the address above or by telephoning (651) 297 -4502. (FAX: (651) 296-9961).
NOTE: Laws of 1971, Chapter 529, Section 3 reads as follows: “It is the policy of the legislature that the disposal and preservation
of public records be controlled exclusively by Minnesota Statutes, Chapter 138 and by this act, thus, no prior, special or general
statute shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed by
such chapter or by this act and no general or special statute enacted subsequent to this act shall be construed to authorize or prevent
the disposal of public records at a time or in a manner different than prescribed in chapter 138 or in this act unless it expressly
exempt s such records from the provision of such chapter and this act by specific reference to this section.”
1. Agency or Office 2. Division or Section 3. Quantity of Records
__________________ Cubic Feet
4. Location of Records 5. Laws other than M.S. 138.17 that relate to the destruction or safekeeping of the
records:
6. I certify that the records listed on this application are accurately described, and AUTHORIZATION: Under the authority of M.S. 138.17, it is hereby ordered that
that they have no further administrative, legal, or fiscal value for this agency. The records listed on this application be destroyed, except as shown in item 7.
____________________________________________________________________ ____________________________________________________________________
Authorized Signature (Type name below) Director, Minnesota Historical Society Date
____________________________________________________________________ ____________________________________________________________________
Name Date Legislative or State Auditor Date
____________________________________________________________________ ____________________________________________________________________
Title Phone Attorney General Date
7. Exceptions to Destruction. (For use by Records Disposition Panel).
8. Description of Records. Describe each record series or type of record separately. Number each series, beginning with “1”.
A. Item No. B. Name of record, form numbers, content, usage, arrangement, original C. Inclusive Dates
duplicate, or microfilmed.
City of Maplewood
PR-1 Form
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PR1 (6/97)
A. Item No. B. Name of record, form numbers, content, usage, arrangement, original C. Inclusive Dates
duplicate, or microfilmed.
City of Maplewood
PR-1 Form
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MINNESOTA HISTORICAL SOCIETY
STATE ARCHIVES DEPARTMENT MHS USE ONLY
TRANSFER OF RECORDS TO STATE ARCHIVES Received By
Date No. Boxes
Comments
Instructions:
1. Pack all records in standard records storage boxes, unless otherwise authorized by Archives staff.
2. Sequentially number boxes.
3. Records must be in labeled folders or otherwise clearly identified.
4. Retain one copy of this form for your records. Send original with your records to State Archives at the address below.
5. Transferred records cannot be withdrawn from the Archives except in special circumstances. Records are available for use in
the Society’s Library at 345 Kellogg Boulevard West, St. Paul, Minnesota 55102-1906 (Telephone 651-259-3260; Fax
651-296-9961).
6. For additional space, use continuation pages.
Agency Division/Section Telephone
( )
Address City, State, Zip Code
Name/Title of Person Transferring Records (Print or Type) Signature Date
RECORDS TRANSFERRED
Box Number Description of Records in Each Box (including files, titles, and subtitles) Inclusive Dates of Records
MHS/SA 5/04
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Box Number Description of Records in Each Box (including files, titles, and subtitles) Inclusive Dates of Records
MHS/DLA/7/97
Packet Page Number 133 of 236
CITY OF MAPLEWOOD
RECORDS CENTER
DEPARTMENT:
RECORD SERIES:
CONTENTS:
RETENTION (FROM REC. SCHEDULE):
DESTRUCTION DATE:
CITY OF MAPLEWOOD
RECORDS CENTER
DEPARTMENT:
RECORD SERIES:
CONTENTS:
RETENTION (FROM REC. SCHEDULE):
DESTRUCTION DATE:
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RECORDS RETRIEVAL FORM
INSTRUCTIONS: For tracking purposes, this form must be completed whenever an authorized staff
member requests to retrieve any official record physically stored within your department.
SECTION 1
REQUESTER’S NAME
DEPARTMENT/DIVISION
SECTION 2
RECORD/DOCUMENT REQUESTED DETAILED DESCRIPTION OF RECORD (volume, original/copy,
description of storage location, approximate timeframe record
will be retained outside of its storage area, etc.)
SECTION 3
Request Taken By (please sign):
Date:
Record Returned By (please sign):
Date:
Returned Record Received By (please sign):
Date:
Returned Record Redeposited By (please sign):
Date:
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THIS PAGE IS INTENTIONALLY LEFT BLANK
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Director of Public Works/City Engineer
Alan Kantrud, City Attorney
SUBJECT: Hills and Dales Area Street Improvements, City Project 09-15
a. Re-Assessment Hearing
b. Resolution Adopting Assessment Roll
DATE: February 4, 2013
INTRODUCTION
All eleven property owners have been mailed a notice of the exact amount of their reassessment, as well
as notice that they must submit a written objection either at, or prior to, the hearing if they disagree with
the reassessment amount.
The City Council should conduct the assessment hearing, receive any objections, and refer those
objections to the staff for action at the February 25, 2013 council meeting. The council will consider
approving the attached resolution adopting the assessment roll except for those property owners who
have submitted objections.
BACKGROUND
This project involved the street reconstruction of two areas as illustrated on the attached project location
maps. Installation of storm sewer installation, replacement of sections of water main, sanitary sewer
main and service repair, and the installation of storm water treatment features were included in the scope
of the project Area #1 and Area #2 (location maps attached). Area #1 is generally bounded by State
Trunk Highway No. 36 to the north, English Street to the east, the Gateway Trail to the south, and Keller
Golf Course to the west. Area #2 is generally bounded by Holloway Avenue to the north, McKnight Road
to the east, Larpenteur Avenue to the south, and Beebe Road to the west.
The Maplewood City Council ordered the preparation of the feasibility report for Area #1 at the August 10,
2009 meeting. The scope of the feasibility study was modified to add Area #2 at the September 14, 2009
regular City Council meeting. On January 11, 2010 the City Council accepted the feasibility report and
ordered the public hearing. The public hearing notice was published twice and notice was sent to the
property owners. The project was then ordered and preparation of plans and specification were
authorized at the January 25, 2010 council meeting after the public hearing was conducted. On March
22, 2010 the City Council approved the plans, authorized to advertise for bids, and ordered the
preparation of the assessment roll. On April 12, 2010 the City Council accepted the assessment roll and
called for the assessment hearing. The notice was published twice in the newspaper and was mailed to
the property owners as required by Minnesota State Statute 429. Bids were opened on Tuesday, May 4,
2010 with Assessment Hearing and Adoption of the Assessment Roll on May 10, 2010. Construction
started in summer of 2010 with construction finalized in 2011.
During the assessment hearing process back in 2010, eleven residential property owners objected (2002
Duluth Street, 2132 Atlantic Street, 2117 Atlantic Street, 1232 Shryer Avenue, 2017 Duluth Street, 1246
E. County Road B, 1237 Leland Road, 2210 Duluth Street, 1685 Howard Street, 1866 Furness Street,
Agenda Item H1
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and 1695 Howard Street) and appealed to Ramsey County District Court. The order for judgment was the
reassessment as provided in Minn. Stat. 429.071. Accordingly the City is reassessing subject parcels
and the City Council adopted a resolution on January 14, 2013 that accepted the assessment roll and
called for an assessment hearing to be held on February 11, 2013 for purposes of reassessment.
ASSESSMENT DISCUSSION
As mentioned above the City is reassessing as a result of the order for judgment which called for the
reassessment as provided in Minn. Stat. 429.071. The following is the specific language from the Statute:
429.071 SUPPLEMENTAL ASSESSMENTS; REASSESSMENT.
Subd. 2.Reassessment.
When an assessment is, for any reason whatever, set aside by a court of
competent jurisdiction as to any parcel or parcels of land, or in event the council
finds that the assessment or any part thereof is excessive or determines on advice of
the municipal attorney that the assessment or proposed assessment or any part thereof
is or may be invalid for any reason, the council may, upon notice and hearing as
provided for the original assessment, make a reassessment or a new assessment as to
such parcel or parcels.
Accordingly, the City is conducting this reassessment hearing on February 11, 2013 to make
reassessment against the eleven subject parcels. In advance of this process an independent appraiser
was hired to conduct a Special Benefits Appraisal for each of the eleven residential properties. The City
Attorney received the appraisal documents on December 4, 2012 from the appraiser.
Based on the Special Benefits Appraisal report the special benefit was found to range from $4,000 to
$6,800. The currently proposed special assessments (roll attached) conform to the City’s Assessment
Policy and MN Statute 429 of which one of the requirements is that the proposed assessment cannot
exceed the special benefit (market value increase).
RECOMMENDATION
It is recommended that the City Council approve the attached Resolution for the Adoption of the
Assessment Roll for 2002 Duluth Street, 2132 Atlantic Street, 2117 Atlantic Street, 1232 Shryer Avenue,
2017 Duluth Street, 1246 E. County Road B, 1237 Leland Road, 2210 Duluth Street, 1685 Howard Street,
1866 Furness Street, and 1695 Howard Street for the Hills and Dales Area Street Improvements, City
Project 09-15.
Attachments:
1. Resolution: Adopting Assessment Roll
2. Assessment Roll
3. Location Map
Agenda Item H1
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RESOLUTION
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on January 14, 2013, calling for
a Public Hearing for purposes of Reassessment, the assessment roll for the Hills and Dales Area Street
Improvements, City Project 09-15, was presented in a Public Hearing format, pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessment according to
the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
a. None to Date.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review the objections
received and report to the City Council at the regular meeting on February 25, 2013 as to their
recommendations for adjustments.
2. The assessment roll for the Hills and Dales Area Street Improvements as amended,
without those property owner’s assessments that have filed objections, a copy of which is attached hereto
and made a part hereof, is hereby adopted. Said assessment roll shall constitute the special assessment
against the lands named therein, and each tract of land therein included is hereby found to be benefited
by the proposed improvement in the amount of the assessment levied against it.
3. Such assessments shall be payable in equal annual installments extending over a period
of 15 years, the first installments to be payable on or before the first Monday in January 2014 and shall
bear interest at the rate of 5.0 percent per annum. To the first installment shall be added interest on the
entire assessment from February 11, 2013 until December 31, 2014. To each subsequent installment
when due, shall be added interest for one year on all unpaid installments.
4. The owner of any property so assessed may, at any time prior to certification of the
reassessment to the county auditor, pay the whole of the reassessment on such property, with interest
accrued to the date of payment, to the City of Maplewood, except that no interest shall be charged if the
entire reassessment is paid within 30 days from the adoption of the reassessment. Owner may at any
time thereafter, pay to the Ramsey County the entire amount of the reassessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of the succeeding year.
5. The City Engineer and City Clerk shall forthwith after November 15, 2013 but no later than
November16, 2013 transmit a certified duplicate of this assessment to the county auditor to be extended
on the property tax lists of the county. Such assessments shall be collected and paid over the same
manner as other municipal taxes.
Adopted by the City Council this 11th day of February 2013.
Agenda Item H1
Attachment 1
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Hills and Dales Area Street ImprovementsCity Project 09-15Re-assessmentParcel IDTAXPAYERStreet NumberStreetRESIDENTIAL UNITSASSESSMENT RATETOTAL ASSESSMENT162922110099ESTHER D OLSON2117ATLANTIC ST N1$6,800.00$6,800.00162922110075CONNIE JOHNSON2132ATLANTIC ST N1$6,800.00$6,800.00092922440069PEGGY J THOMASON1246COUNTY ROAD B E1$5,200.00$5,200.00162922140017RAYMOND RICHARD DECKER2002DULUTH ST N1$6,800.00$6,800.00162922140045KENNETH G DUFNER2017DULUTH ST N1$6,800.00$6,800.00092922440086REBECCA T GURROLA2210DULUTH ST N1$5,200.00$5,200.00092922440076JAY R GRUETT1237LELAND RD E1$4,000.00$4,000.00162922140012MEGAN NELSON1232SHRYER AVE E1$6,800.00$6,800.00142922410048PHOENIX RESIDENCE INC1866FURNESS ST N1$6,800.00$6,800.00142922440047PHOENIX RESIDENCE INC1685HOWARD ST N1$6,300.00$6,300.00142922440048BOB A M SERREYN1695HOWARD ST N1$6,300.00$6,300.00TOTALS11 TOTAL = $67,800.002009 ASSESSMENT RATES:THE ABOVE ASSESSMENT RATES ARE BASED UPON SPECIAL BENEFIT APPRAISALSAgenda Item H1
Attachment 2
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Agenda Item H1
Attachment 3
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Agenda Item H1
Attachment 3
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Agenda Item I.1
MEMORANDUM
TO: Jim Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Second Reading of the Wetland Ordinance Amendment
DATE: February 6, 2013 for the February 11 City Council Meeting
INTRODUCTION
The wetland ordinance was adopted in December 2009. Because wetlands adjacent lakes are
used by residents differently than freestanding wetlands, the City Council included reduced
buffer requirements for these wetlands. The ordinance included a sunset clause which has the
reduced buffers expiring at the end of 2012, or when the City revises the shoreland ordinance,
whichever comes first.
Since that time, the Department of Natural Resources has not moved forward with amendments
to the State’s Shoreland Rules. Therefore, the City was not required to modify our shoreland
ordinance based on those new rules. Because of this the Environmental and Natural
Resources (ENR) Commission is recommending the removal of the reduced buffer sunset
clause from the wetland ordinance in addition to other minor amendments to the ordinance.
BACKGROUND
The City Council held a public hearing for the first reading of the wetland ordinance on January
28, 2013. No changes were proposed to the ordinance during the first reading.
DISCUSSION
Wetland Buffers
The wetland ordinance states the following:
Buffers for wetlands adjacent to lakes. In light of the fact that lakes perform different
functions than wetlands and streams and are used for different recreational purposes,
wetlands adjacent to lakes and their designated buffers shall have alternative buffers.
The following alternative buffers for wetlands adjacent to lakes will apply until Dec. 31,
2012, or until the city adopts a new shoreland ordinance that includes the regulation of
these wetlands, whichever comes first.
Buffer Wetland Classes (for Wetlands Adjacent to Lakes)
Manage A Manage B Manage C
Minimum Buffer Width 75 ft. 50 ft. 50 ft.
The ordinance specifies buffers for freestanding wetlands as follows:
Buffer Wetland Classes (for Freestanding Wetlands)
Manage A Manage B Manage C
Minimum Buffer Width 100 ft. 75 ft. 50 ft.
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ENR Commission Review
In the Fall of 2012 the ENR Commission reviewed the private properties that would be affected
by regulations for wetlands adjacent lakes. These included 40 residential properties located on
three lakes (Beaver Lake, Lake Oehrline, and Wakefield Lake). The wetlands adjacent these
lakes are classified as Manage A (Beaver Lake wetlands) and Manage B (Oehrline and
Wakefield Lake wetlands). There are no private properties that are located on Manage C
wetlands adjacent lakes.
The ENR Commission reviewed several scenarios for regulating wetlands adjacent lakes. One
scenario included having the buffers for wetlands adjacent lakes be the same as freestanding
wetlands, but allowing exemptions for encroachments of structures into a “non-naturalized”
buffer without a variance. Exemptions would be reviewed and approved by staff as part of the
building permit process. Mitigation for the exemptions would include the planting of a native
buffer.
Ultimately the ENR Commission was convinced that wetlands adjacent lakes should eventually
be regulated as part of the shoreland ordinance. Until the City revises its shoreland ordinance,
these regulations should remain in the wetland ordinance with the reduced buffers as originally
approved.
Other Wetland Ordinance Changes
Since the adoption of the wetland ordinance in 2009, staff has found a few areas of the
ordinance that require modifications as follows:
1. Correct the stormwater pond definition.
2. Allow exemptions for the public maintenance of wetlands and buffers. This would
include public operations required to properly maintain in and around water bodies.
3. Remove the requirement that wetland map changes require MnRAM studies which are
approved by the watershed district. Incidental wetlands require a review by the
watershed district, but not a MnRAM study. The language should be modified to include
the requirement that wetland changes require watershed district approval only.
4. For public or semipublic trails within a buffer the ordinance should not specify a minimum
or maximum width for boardwalks.
5. Modify variance regulations to meet new State statute.
RECOMMENDATION
Approve the second reading of the attached ordinance (Attachment 2). This ordinance revises
the city’s wetland and stream regulations.
Attachment: Amended Wetland Ordinance
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Attachment 1
ORDINANCE NO. ______
AN ORDINANCE AMENDING THE ENVIRONMENTAL PROTECTION AND
CRITICAL AREA ARTICLE OF THE CITY CODE
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
This amendment revises portions of Chapter 18, Article V (Environmental Protection and Critical
Area) dealing with wetlands. Additions are shown underlined and deletions are shown as
stricken.
Section 1. Findings.
a. Wetlands serve a variety of beneficial functions. Wetlands help maintain water quality
by filtering suspended solids and pollutants. They reduce flooding and erosion, provide
open space for human interaction, and are an integral part of the city’s environment.
Depending upon their type, size, and location within a watershed, they represent
important physical, educational, ecological, aesthetic, recreational, and economic assets
of the city. Properly managed wetlands are needed to support the city’s efforts to reduce
flooding and to protect the public health, safety, and general welfare.
b. Wetlands and buffers provide habitat for aquatic, semi-aquatic, and terrestrial wildlife,
including rare, threatened, or endangered species. They provide breeding, nesting and
feeding grounds for many forms of plant and animal life. Many species of wildlife require
both wetlands and their associated upland buffers for survival. Protecting wetlands and
buffers is essential for preserving the diversity of plant and animal species in the city.
c. Streams are also significant elements of the city’s hydrologic system. Streams flow into
wetlands and lakes, provide food and habitat for wildlife, provide open space, and are an
integral part of the city’s environment. Like wetlands, streams are an important physical,
educational, ecological, aesthetic, recreational, and economic asset.
d. Various existing state and federal laws restrict activities and development within
wetlands and streams. The city finds that development adjacent to and surrounding
wetlands may also degrade and pollute wetlands or accelerate the aging or elimination
of wetlands and that development next to streams may degrade, pollute, or damage
streams and, in turn, degrade other surface waters downstream. Regulating
development and land use around wetlands and streams is therefore in the public
interest.
e. As defined and used herein, buffers are land areas adjacent to wetlands and streams
that are deemed important for maintaining the health and valuable functions of such
wetlands and streams. Restricting development of and land use in buffers recognizes
that the surrounding upland impacts the quality and functions of wetlands and streams
and, therefore, is in the public interest.
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f. Buffers planted with native or naturalized vegetation serve the following functions:
(1) Stabilize soil and prevent erosion.
(2) Preserve and enhance the quality of surface water by reducing the input of
suspended solids, nutrients, and harmful chemical substances that may
adversely impact public health or aquatic habitat.
(3) Filter suspended solids, nutrients, pollutants, and harmful substances so that
they do not enter the wetland or stream.
(4) Moderate water level fluctuations during storms.
(5) Protect beneficial plant life and provide habitat for wildlife.
(6) Provide shade to reduce the temperature of both stormwater runoff and the
wetland, thereby helping to maintain the conditions for healthy aquatic life.
(7) Reduce the adverse impacts of human activities on wetlands and streams and
thereby preserve them in a natural state.
g. In addition to regulating development and land use around wetlands, this ordinance is
intended to educate the public (including appraisers, owners, potential buyers, and
developers) about the importance of wetlands and streams and the functions of buffers
and to encourage property owners who live adjacent to and/or near wetlands and
streams to be responsible stewards by managing and enhancing the quality of buffers as
hereinafter described.
Section 2. Definitions.
The following words, terms, and phrases when used in this ordinance shall have the meanings
ascribed to them in this section, except where the context of the word, terms, and phrases
clearly indicates a different meaning.
Administrator means the director of the community development department or other person or
persons charged with the administration and enforcement of this ordinance.
Alteration means human action that adversely affects the vegetation, hydrology, wildlife or
wildlife habitat in a wetland, stream or buffer, including grading, filling, dumping, dredging,
draining, paving, construction, application of gravel, discharging pollutants (including herbicides
and pesticides), and compacting or disturbing soil through vehicle or equipment use. Alteration
also includes the mass removal or mass planting of vegetation by means of cutting, pruning,
topping, clearing, relocating, or applying herbicides or any hazardous or toxic substance
designed to kill plant life. Alteration does not include the following activities in a buffer:
a. Walking, passive recreation, fishing, or other similar low-impact activities.
b. The maintenance of pre-existing, nonconforming lawn area.
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c. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous
in a manner that does not cause the compacting or disturbing of soil through vehicle or
equipment use.
d. The removal of noxious weeds by non-chemical methods, or by means of chemical
treatment in accordance with application methods that prevent the introduction of toxic
chemicals into wetlands and streams.
e. The removal of non-native shrubs, such as buckthorn, if:
1. there is little chance of erosion; and
2. site is flat or generally has slopes less than 6 percent grade; and
3. cut and treat method of removal is used on shrubs more than one-half (½) inches
in diameter (not pulling).
f. Selective management of vegetation as follows:
1. Selective pruning of trees or shrubs in order to enhance their health.
2. Selective removal of tree saplings (less than 2 inches in diameter) in order to
enhance wildlife value of the buffer.
3. Selective removal of non-native trees.
4. Selective removal of non-native weeds.
5. Selective seeding or planting of vegetation that is native to Minnesota.
g. Installation of temporary fencing without footings.
h. Projects within the buffer that are the subject of a wetland buffer management worksheet
approved by the administrator.
Best management practices (BMP’s) mean measures taken to minimize negative effects of
stormwater runoff on the environment including, but not limited to, installation of rain gardens,
infiltration basins, infiltration trenches, retention basins, filters, sediment traps, swales, reduction
of impervious surfaces, planting of deep-rooted native plants, landscape and pavement
maintenance.
Boathouse means a structure designed and used solely for the storage of boats or boating
equipment.
Buffers are land areas adjacent to wetlands and streams in which development and land use
are restricted as set forth herein and in which the growth of native and naturalized plants and
trees are to be preserved and encouraged in accordance with this ordinance.
Clearing means the cutting or removal of vegetation.
Enhancement means an action that increases the functions and values of a wetland, stream, or
buffer.
Erosion means the movement of soil or rock fragments, or the wearing away of the land surface
by water, wind, ice, and gravity.
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Incidental wetland means a wetland which did not naturally occur, but was incidentally created
by humans.
Infiltration basin means a pond or basin that captures stormwater and allows it to soak into the
ground. An infiltration basin will typically drain within forty-eight (48) hours of a storm event.
Lake means an area of open, relatively deep water that is large enough to produce a wave-
swept shore. Lake shall also be defined as a “public water” as delineated and listed in the city’s
shoreland ordinance (Article IX).
Large-scale project means a vegetation maintenance, control, removal, mitigation or restoration
project that will affect more than fifty percent (50%) of a buffer located on a piece of property.
Lawn area means that area within a buffer with maintained landscape, including areas of
mowed turf grass, gardens, play areas, work areas, patios, play structures, and nonpermanent
structures. Lawn area does not include: (1) areas within a buffer consisting of native or
naturalized vegetation; and (2) the land area that is outside of a buffer.
Minnesota Routine Assessment Method (MnRAM) is a scientific methodology to assess the
quality of wetlands.
Mitigation means an action that reduces, rectifies, eliminates, or compensates for the alteration
of a buffer or wetland.
Mitigation plan means a plan submitted by an applicant and approved by the city that shows
strategies for reducing, rectifying, eliminating, or compensating for the alteration of a buffer or
wetland.
Native area means an area where native vegetation exists.
Native vegetation means tree, shrub, grass, or other plant species that are indigenous to the
Twin Cities metropolitan area and that could have been expected to naturally occur on the site.
Native vegetation does not include noxious weeds.
Naturalized area means an area where naturalized vegetation exists and does not include a
lawn area.
Naturalized vegetation means tree, shrub, grass, or other plant species that exists on a site
naturally without having been planted or maintained as a lawn area. It may be a native or non-
native species.
Nonconforming lawn area means that area within a buffer with maintained landscape (lawn
area) as of the date of adoption of this ordinance. Once a nonconforming lawn area is
converted to native or naturalized buffer, it loses its legal nonconforming status and may not
thereafter be treated as a nonconforming lawn area.
Noxious weed means plants listed as prohibited noxious weeds in the Minnesota Noxious Weed
Law. (See also weed.)
Ordinary high water mark (OHWM) means a mark delineating the highest water level
maintained for enough time to leave evidence upon the landscape. The ordinary high water
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mark is commonly that point where the natural vegetation changes from predominantly aquatic
to predominantly terrestrial.
Public waters means water basins assigned a shoreline management classification by the
Minnesota Department of Natural Resources commissioner under Minnesota Statutes, sections
103F.201 to 103F.221, except wetlands less than 80 acres in size that are classified as natural
environment lakes.
Rain garden means an infiltration basin that is planted as a garden that allows water to infiltrate
within forty-eight (48) hours of a storm event.
Restoration means restoring a wetland, stream, or buffer in whole or in part to a condition that is
similar to that before development of the surrounding area.
Selective means vegetation management done in a naturalized or native buffer, where a
minimal amount of vegetation is altered, with the goal of improving ecological quality of the
buffer and/or its ability to filter stormwater runoff.
Semipublic means land that is maintained by a private organization or citizen for use by a larger
group of people to include employees, neighbors, or the general public use.
Setback means the minimum horizontal distance between a structure and the nearest edge of
the wetland, stream, or buffer.
Slope means the inclination of the natural surface of the land from the horizontal; commonly
described as a ratio of the length to the height.
Stormwater pond means a pond that has been created to capture stormwater runoff. It is a
natural wetland. Stormwater is often piped into stormwater ponds but may also enter through
sheet runoff.
Stormwater pond edge means the normal high water level for a stormwater pond.
Straight-edge setback is a measurement to determine the allowable setback of an addition to an
existing house, garage, deck or driveway which is located closer to or within the required buffer.
Straight-edge setback additions are measured by using the existing edge of the house, garage,
deck, or driveway located nearest to the edge of a buffer, wetland, or stream and extending that
line in a parallel direction. No portion of the addition can encroach closer to the edge of a buffer,
wetland, or stream than the existing structure.
Stream means those areas where surface waters produce a defined channel or bed. A defined
channel or bed is land that clearly contains the constant passage of water under normal
summer conditions.
Structure means anything constructed or erected that requires location on the ground or
attached to something having location on the ground.
Sustainable design means a development design which minimizes impacts on the landscape.
Temporary erosion control means methods of keeping soil stable during construction or grading.
Temporary erosion control measures include, but are not limited to, silt fencing, erosion control
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blankets, bale slope barriers, or other best management erosion control methods approved by
the city.
Variance means a deviation from the standards of this ordinance that is not specifically allowed.
Vegetation means any plant life growing at, below, or above the soil surface.
Water-oriented accessory structure means a small, aboveground building or other improvement
that the owner needs to locate closer to public waters than the normal structure setback. Such a
setback would be because of the relationship of its use to a surface water feature. Examples of
such structures and facilities include boathouses, gazebos, screen houses, fish houses, pump
houses or freestanding decks. The definition of water-oriented accessory structures or facilities
shall not include stairways, fences, docks or retaining walls.
Weed means a plant which causes damage in some way to native vegetation or ecosystems.
(See also noxious weed.)
Wetlands means those areas of the city inundated or saturated by groundwater or surface water
at a frequency and duration sufficient to support, and that under normal circumstances do
support, a prevalence of vegetation typically adapted for life in saturated soil conditions.
Wetlands generally include swamps, marshes, bogs, and similar areas as defined. Where a
person has removed or mostly changed the vegetation, one shall determine a wetland by the
presence or evidence of hydric or organic soil and other documentation of the previous
existence of wetland vegetation such as aerial photographs. This definition does not include
lakes or stormwater ponds as herein defined.
Wetlands adjacent to lakes means those areas of land or vegetation that have been classified
as wetlands by an applicable Watershed District in accordance with the Minnesota Routine
Assessment Method (MnRAM) system but which are attached to or part of the edge of a lake as
defined herein.
Wetland classes are defined as follows:
a. Manage A wetlands are based on the “Preserve” wetland classification as defined in
MnRAM. These wetlands are exceptional and the highest-functioning wetlands in
Maplewood.
b. Manage B wetlands are based on the “Manage 1” wetland classifications as defined in
MnRAM. These wetlands are high-quality wetlands.
c. Manage C wetlands are based on the “Manage 2” wetland classifications as defined in
MnRAM. These wetlands provide moderate quality.
d. Stormwater Pond – These are ponds created for stormwater treatment. A stormwater
pond shall not include wetlands created to mitigate the loss of other wetlands.
Wetland functions mean the natural processes performed by wetlands. These include providing
wildlife food and habitat, maintaining the availability of water, purifying water, acting as a
recharge and discharge area for groundwater aquifers, moderating the flow of surface water and
stormwater, and performing other functions including but not limited to those set out in U.S.
Army Corps of Engineers regulations.
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Wetland buffer management worksheet is a printed form available through the community
development department which is required to be completed by a property owner who wishes to
undertake certain activities in a wetland or stream buffer. The activities proposed by the
property owner on the worksheet must be approved by the administrator prior to any work in the
buffer.
Wetland or stream edge means the line delineating the outer edge of a wetland or stream. The
wetland edge shall be established using the Federal Manual for Identifying and Delineating
Jurisdictional Wetlands dated January 10, 1989, and jointly published by the U.S. Environmental
Protection Agency, the U.S. Fish and Wildlife Service, the U.S. Army Corps of Engineers and
the U.S. Soil Conservation Service, or succeeding publication that is adopted by the Federal
Government. The applicable watershed district must verify this line.
Section 3. Applicability and Effective Date.
a. Applicability.
1. This ordinance shall take effect after the city publishes it in the official
newspaper.
2. Except as specified elsewhere in this ordinance, this ordinance shall apply to all
real property which is located in a wetland, stream, or buffer or any person or use
that would alter a wetland, stream, or buffer after adoption of this ordinance
(December 14, 2009) and revisions of this ordinance (February 11, 2013).
3. The city adopts the wetland classification map dated December 14, 2009, which
is based on wetland classifications from the MnRAM studies and assigned by the
applicable watershed district. Other wetland classification regulations are as
follows:
a. The city council will adopt changes to the wetland map which are based
on MnRAM studies conducted and approved by watershed districts.
a.b. Any wetland not currently assigned a classification based on MnRAM
studies as of the date of the adoption of this ordinance (December 14,
2009) shall carry over the city’s April 24, 1995, wetland classifications and
shall be assigned the following management classes:
1) Class 1 wetlands are defined as Manage A wetlands.
2) Class 2 wetlands are defined as Manage A wetlands.
3) Class 3 wetlands are defined as Manage B wetlands.
4) Class 4 wetlands are defined as Manage C wetlands.
5) Class 5 wetlands are defined as stormwater ponds.
c. Wetlands adjacent to lakes will be regulated by this ordinance until
December 31, 2012, or until the city adopts a new shoreland ordinance
that includes the regulation of these wetlands, whichever occurs first.
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b.d. Appeals to the wetland classifications are within the jurisdiction of the
applicable watershed district and shall be filed and heard pursuant to the
administrative review process of that district. In the event that an appeal
is granted, the city will recognize the results of that appeal for purposes of
the classification of wetlands within the city.
4. The city council will adopt changes to the wetland map which are approved by
watershed districts.
5.4. When any provision of any ordinance conflicts with this ordinance, the provision
that provides more protection for buffers, wetlands, or streams shall apply unless
specifically provided otherwise in this ordinance. This also applies to the
applicable watershed district regulations.
b. Exemptions. This section does not apply to the following property located in the city
limits of Maplewood:
1. Property which is located within a buffer, but is separated from the wetland or
stream by an existing road.
2. Buildings and structures not in conformity with the regulations prescribed in this
ordinance as of its effective date shall be regarded as nonconforming and may
continue.
3. Lawn areas not in conformity with regulations prescribed in this ordinance as of
its effective date shall be regarded as nonconforming and may continue. A
nonconforming lawn area will lose its legal nonconforming status if it is converted
to native or naturalized buffer and may not thereafter be treated as a lawn area.
Section 4. Buffer Widths and Requirements.
a. Minimum buffers. The following are the minimum required buffer widths and structure
setbacks:
Buffer Wetland Classes
Manage A Stormwater
& Streams Manage B Manage C Pond
Minimum Buffer Width 100 ft. 75 ft. 50 ft. 10 ft.
Structure Setback from
Edge of Buffer 0 0 0 10 ft.
b. Buffer measurement. Buffers shall be measured from the wetland or stream edge.
c. Buffers containing slopes. For new development or construction on slopes greater than
eighteen percent (18%) that are within a buffer, the buffer width shall be increased to ten
(10) feet beyond the apex of the slope. Extension of the buffer for steep slopes shall
apply to all wetland classes.
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d. Buffers for wetlands adjacent to lakes. In light of the fact that lakes perform different
functions than wetlands and streams and are used for different recreational purposes,
wetlands adjacent to lakes and their designated buffers shall have alternative buffers as
follows:. The following alternative buffers for wetlands adjacent to lakes will apply until
December 31, 2012, or until the city adopts a new shoreland ordinance that includes the
regulation of these wetlands, whichever comes first.
Buffer Wetland Classes (for Wetlands Adjacent to Lakes)
Manage A Manage B Manage C
Minimum Buffer Width 75 ft. 50 ft. 50 ft.
e. Average Buffers: Recognizing that there are instances where, because of the unique
physical characteristics of a specific parcel of land, the averaging of buffer width for the
entire parcel may be necessary to allow for the reasonable use of the land during a
development or construction project. In such cases decreasing the minimum buffer
width will be compensated for by increased buffer widths elsewhere in the same parcel
to achieve the required average buffer width.
1. The average buffer standards set forth below may be applied based on an
assessment of the following:
a) Undue hardship would arise from not allowing the average buffer, or
would otherwise not be in the public interest.
b) Size of parcel.
c) Configuration of existing roads and utilities.
d) Percentage of parcel covered by wetland.
e) Configuration of wetlands on the parcel.
f) Averaging will not cause degradation of the wetland or stream.
g) Averaging will ensure the protection or enhancement of portions of the
buffer which are found to be the most ecologically beneficial to the
wetland or stream.
2. The following are the average buffer widths for freestanding wetlands:
Buffer Wetland Classes (for Freestanding Wetlands)
Manage A
& Streams Manage B Manage C
Minimum Buffer Width 75 ft. 50 ft. 50 ft.
Average Buffer Width 100 ft. 75 ft. N/A
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3. The following are the average buffer widths for wetlands adjacent lakes:
Buffer Wetland Classes (for Wetlands Adjacent to Lakes)
Manage A Manage B Manage C
Minimum Buffer Width 50 ft. 50 ft. 50 ft.
Average Buffer Width 75 ft. N/A. N/A
4.3. Average buffer measurement. Average buffer measurement shall be determined
by averaging the buffer along the wetland edge situated on the subject property,
not the entire wetland.
5.4. A mitigation plan is required for construction of development projects which meet
the requirements described in Section 5.d. (Mitigation).
6.5. The appropriateness of using average buffers will be evaluated as part of the
review of the contractor’s or owner’s development application. The average
buffer used must be within the spirit and intent of this ordinance and must meet
one or more of the requirements described in Section 7 (Best Management
Practices).
7.6. The administrator must approve the average buffer.
8.7. If an average buffer is denied by the administrator, an applicant may appeal the
denial by submitting a written appeal request to the administrator within fifteen
(15) days of the administrator’s written denial of the average buffer. The
administrator shall send appeals of average buffers to the environmental and
natural resources commission for review.
9.8. If an average buffer is denied by the environmental and natural resources
commission, an applicant may appeal the denial by submitting a written appeal
request to the administrator within fifteen (15) days of the commission’s denial of
the average buffer. The administrator shall send these appeals to the city council
for final review.
Section 5. Development and Construction.
a. Unless an exemption applies, the following development and construction activities are
not allowed in wetlands, streams, or buffers:
1. Alterations, including the filling of wetlands.
2. The construction of structures.
3. Projects which convert native or naturalized areas to lawn area.
4. The construction of stormwater drainage facilities, sedimentation ponds,
infiltration basins, and rain gardens within a buffer.
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5. Discharge of stormwater to a wetland not in compliance with the city’s
stormwater management ordinance (Section 44-1245, or subsequent
ordinances).
b. Exemptions. This section does not apply to the following activities in a buffer:
1. Walking, passive recreation, fishing or other similar low-impact activities.
2. The maintenance of pre-existing, nonconforming lawn area.
3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or
hazardous in a manner that does not cause the compacting or disturbing of soil
through vehicle or equipment use.
4. The removal of noxious weeds by non-chemical methods, or by means of
chemical treatment in accordance with application methods that prevent the
introduction of toxic chemicals into wetlands and streams.
5. The removal of non-native shrubs, such as buckthorn, if:
a) there is little chance of erosion; and
b) site is flat or generally has slopes less than 6 percent grade; and
c) cut and treat method of removal is used on shrubs more than one-half (½)
inches in diameter (not pulling).
6. Selective management of vegetation as follows:
a) Selective pruning of trees or shrubs in order to enhance their health.
b) Selective removal of tree saplings (less than 2 inches in diameter) in
order to enhance wildlife value of the buffer.
c) Selective removal of non-native trees.
d) Selective removal of non-native weeds.
e) Selective seeding or planting of vegetation that is native to Minnesota.
7. Installation of temporary fencing without footings.
8. Projects within the buffer that are the subject of a wetland buffer management
worksheet approved by the administrator.
9. Public maintenance of wetlands and buffers. The city may waive the
requirements of this ordinance for public operations required to properly maintain
in and around water bodies where it determines that there is a greater public
need for the project than to meet the requirement of this ordinance. In waiving
these requirements the city shall apply the following standards:
a) All necessary erosion control measures must be in place before activities
begin.
b) The public entity performing the work shall replant all disturbed areas
within the buffer with native plantings.
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c) The city may require additional mitigation actions as specified in Section
5.d. (Mitigation).
10.9. Public or semi-public streets and utilities. The city council may waive the
requirements of this ordinance for the construction or maintenance of public or
semipublic streets and utilities through buffers where it determines that there is a
greater public need for the project than to meet the requirement of this ordinance.
In waiving these requirements the city council shall apply the following standards:
a) The city may only allow the construction of public or semipublic utilities
and streets through buffers where there is no other practical alternative.
b) Before the city council acts on the waiver the environmental and natural
resources commission and the planning commission and the
environmental and natural resources commission shall make a
recommendation to the city council. The city planning commission shall
hold a public hearing for the waiver. The city shall notify the property
owners within five hundred (500) feet of the property for which the waiver
is being requested at least ten (10) days before the hearing.
c) Utility or street corridors shall not be allowed near when endangered or
threatened species are found in the buffer.
d) Utility or street corridors, including any allowed maintenance roads, shall
be as far from the wetland as possible.
e) Utility or street corridor construction and maintenance shall protect the
wetland and buffer and avoid large trees as much as possible.
f) The city shall not allow the use of pesticides or other hazardous or toxic
substances in buffers or wetlands; however, in some situations the use of
herbicides may be used if prior approval is obtained from the
administrator.
g) The owner or contractor shall replant utility or street corridors with
appropriate native vegetation, except trees, at preconstruction densities
or greater after construction ends. Trees shall be replaced as required by
city ordinance.
h) Any additional corridor access for maintenance shall be provided as much
as possible at specific points rather than to the road which is parallel to
the wetland edge. If parallel roads are necessary they shall be no greater
than fifteen (15) feet wide.
i) The city council, upon recommendation of the administrator, may require
additional mitigation actions as a condition of granting the waiver.
11.10. Public or semipublic trails. The city may waive the requirements of this
ordinance for the construction or maintenance of public or semipublic trails
through buffers, and boardwalks in wetlands, where it determines that there is a
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greater public need for the project than to meet the requirement of this ordinance.
In waiving these requirements the city shall apply the following standards:
a) Trails shall not be allowed near when endangered or threatened species
are found to be present in the buffer.
b) Buffers shall be expanded, equal to the width of the trail corridor.
c) The owner or contractor shall replant all disturbed areas next to the trail in
a timeframe approved by the city.
d) All necessary erosion control measures must be in place before
constructing a trail. The erosion control measures must also be
maintained and inspected by the city to ensure that the wetland or stream
is not compromised by trail construction activities.
e) The trail must be designed and constructed with sustainable design
methods.
f) Boardwalks are allowed within the buffer and shall be a maximum of six
(6) feet in width for semipublic use and twelve (12) feet in width for public
or semipublic use.
g) The administrator may require additional mitigation actions as specified in
Section 5.d. (Mitigation).
c. Construction Practices. Special construction practices shall be required on projects or
developments adjacent to wetlands and adjacent to and in their buffers. Special
construction practices shall be approved by the administrator before issuance of a
grading or building permit. Such practices may include, but are not limited to, grading,
sequencing, vehicle tracking platforms, additional silt fences, and additional sediment
control. They may also include the following:
1. Wetland Buffer Sign Standards: The city may require that a property owner or
developer install wetland signs before grading or starting construction. The buffer
will be identified by installing wetland signs on the boundary between a buffer
and adjacent land. These signs shall mark the edge of the buffer and shall state
there shall be no building, mowing, cutting, filling, or dumping beyond this point.
These signs shall be installed at each lot line where it crosses a wetland or
stream buffer, and where needed to indicate the contour of the buffer, with a
maximum spacing of one-hundred (100) feet of wetland or stream edge.
2. Erosion Control Installation: Before grading or construction, the owner or
contractor shall put into place erosion control measures around the borders of
buffers. Such erosion control measures must remain in place until the owner and
contractor have finished all development activities that may affect the buffer.
3. Erosion Control Breaches: All erosion control measures must be maintained and
inspected to ensure compliance and protection of wetlands, streams, and buffers.
The owner or contractor shall be responsible for all erosion/sedimentation
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breaches within the buffer and shall restore impacted areas to conditions present
prior to grading or construction activities.
4. Erosion Control Removal: After completion of grading or construction, the
contractor or owner may remove the erosion control measures only after
inspection and approval by the city and the applicable watershed district to
ensure the areas affected have been established per requirements.
5. Platting: When platting or subdividing property, the plat or subdivision must show
the wetland boundaries as approved by the applicable watershed district.
6. It is the responsibility of the owner to alleviate any erosion during and after
completion of grading or construction. The owner or contractor must remove
erosion control measures after final approved inspection by the city and the
applicable watershed district.
d. Mitigation. For large-scale projects or new development or construction, the city
requires mitigation when a property owner or contractor has altered or will alter a
wetland or buffer. The property owner or contractor shall submit a mitigation plan to the
administrator for approval. In reviewing the plan, the city may require one or more of the
following actions:
1. Reducing or avoiding the impact by limiting the degree or amount of the action,
such as by using appropriate technology.
2. Rectifying the impact by repairing, rehabilitating, or restoring the buffer.
3. Reducing or eliminating the impact over time by prevention and maintenance
operations during the life of the actions.
4. Compensating for the impact by replacing, enhancing, or providing substitute
buffer land at a two-to-one ratio.
5. Monitoring the impact and taking appropriate corrective measures.
6. Where the city requires restoration or replacement of a buffer, the owner or
contractor shall replant the buffer with native vegetation. A restoration plan must
be approved by the city before planting.
7. Any additional conditions required by the applicable watershed district and/or the
soil and water conservation district shall apply.
8. A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of
one hundred and fifty percent (150%) of estimated cost for mitigation. The surety
will be required based on the size of the project as deemed necessary by the
administrator. Funds will be held by the city until successful completion of
restoration as determined by the city after a final inspection. Wetland or buffer
mitigation surety does not include other sureties required pursuant to any other
provision of city ordinance or city directive.
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Section 6. Activities in Wetlands, Streams, and Buffers.
a. Unless an exemption applies, the following activities are not allowed in wetlands,
streams, or buffers:
1. Alterations, including the filling of wetlands.
2. The construction of structures.
3. Projects which convert native or naturalized areas to lawn area.
4. The construction of stormwater drainage facilities, sedimentation ponds,
infiltration basins, and rain gardens within a buffer.
5. The discharging of stormwater to a wetland must comply with the city’s
stormwater management ordinance (Section 44-1245, or subsequent stormwater
ordinances).
b. Wetland buffer management worksheet. A wetland buffer management worksheet is
required for certain activities within a wetland and stream buffer:
1. The administrator must approve wetland buffer management worksheets.
2. If a wetland buffer management worksheet is denied by the administrator, an
applicant may appeal the denial by submitting a written appeal request to the
administrator within fifteen (15) days of the administrator’s written denial of the
average buffer. The administrator shall send appeals of average buffers to the
environmental and natural resources commission for review.
3. If a wetland buffer management worksheet is denied by the environmental and
natural resources commission, an applicant may appeal the denial by submitting
a written appeal request to the administrator within fifteen (15) days of the
commission’s denial of the average buffer. The administrator shall send these
appeals to the city council for final review.
c. Exemptions. This section does not apply to the following activities in a buffer:
1. Walking, passive recreation, fishing or other similar low-impact activities.
2. The maintenance of pre-existing, nonconforming lawn area.
3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or
hazardous in a manner that does not cause the compacting or disturbing of soil
through vehicle or equipment use.
4. The removal of noxious weeds by non-chemical methods, or by means of
chemical treatment in accordance with application methods that prevent the
introduction of toxic chemicals into wetlands and streams.
5. The removal of non-native shrubs, such as buckthorn, if:
a) there is little chance of erosion; and
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b) site is flat or generally has slopes less than 6 percent grade; and
c) cut and treat method of removal is used on shrubs more than one-half (½)
inches in diameter (not pulling).
6. Selective management of vegetation as follows:
a) Selective pruning of trees or shrubs in order to enhance their health.
b) Selective removal of tree saplings (less than 2 inches in diameter) in
order to enhance wildlife value of the buffer.
c) Selective removal of non-native trees.
d) Selective removal of non-native weeds.
e) Selective seeding or planting of vegetation that is native to Minnesota.
7. Installation of temporary fencing without footings.
8. Projects within the buffer that are the subject of a wetland buffer management
worksheet approved by the administrator.
9. For properties that are zoned single or double-dwelling residential or are used as
a single or double-dwelling residential use:
a) The use, maintenance, and alteration of existing nonconforming lawn
area for the purpose of outdoor enjoyment which may include gardening,
nonpermanent structures (including such things as storage sheds under
120 square feet in area, swing sets and volleyball nets), impervious
patios, or fire pits.
b) Work within a wetland, stream, or buffer which was approved by the
Minnesota Department of Natural Resources water permitting process
and access to those areas by a trail which is limited to the width of the
permit.
Section 7. Best Management Practices.
The city encourages and in some cases requires that best management practices be
implemented to minimize negative effects of stormwater runoff on the environment and the loss
of wildlife habitat when a property owner or contractor has altered or will alter a wetland, stream,
or buffer. Best management practices may include the following:
a. Restore buffer with native plantings. For large-scale projects or new development or
construction refer to Section 5.d. (Mitigation).
b. Manage weeds in buffer. Pursuant to state law, all weeds listed on the Minnesota
noxious weed list must be controlled by the property owner. Owners are encouraged to
control other weeds that are not on the noxious weed list but can threaten the health of a
wetland. Submittal of a wetland buffer management worksheet is required for
management of weeds within the native and naturalized areas of buffers, except for
selective treatment. In addition, a management plan drafted by a professional
experienced in wetland and stream restoration may be needed for large-scale projects or
new development including:
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1. Target weeds.
2. Appropriate management techniques, including the use of chemical treatment if
approved by the administrator as part of the management plan.
3. Management schedule.
4. Erosion control and reseeding if management will create large areas of dead
vegetation.
5. Cash escrow or letter of credit to cover 150 percent of the required work.
c. Reduce stormwater runoff and/or improve the quality of stormwater runoff entering a
wetland or stream. This may be achieved through the following strategies or other
administrator approved best management practices for dealing with stormwater. These
practices are to be located outside of the wetland buffer.
1. Reduce amount of pavement on site (i.e. fewer parking stalls, narrower
driveways, shared parking with other businesses).
2. Use pervious pavement such as pavers or porous asphalt.
3. Use turf pavers or modified turf areas for overflow parking.
4. Install rain garden or infiltration basin.
5. Install rock trench or rock pit.
6. Install filter strip of grass or native vegetation.
7. Install surface sand filter or underground filter.
8. Install native plantings on site to reduce fertilizer use and improve infiltration.
9. Install a green roof on buildings.
10. Install grit chambers, sediment traps, or forebays.
Section 8. Variances.
a. Procedures. Procedures for granting variances from this ordinance are as follows:
1. The city council may approve variances to the requirements in this ordinance.
2. Before the city council acts on a wetland ordinance variance the environmental
and natural resources commission and will make a recommendation to the
planning commission, who will in turn make a recommendation to the city council.
The city planning commission shall hold a public hearing for the variance. The
city shall notify property owners within five hundred (500) feet of the property for
which the variance is being requested at least ten (10) days before the hearing.
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3. The city may require the applicant to mitigate any wetland, stream, or buffer
alteration impacts with the approval of a variance, including but not limited to,
implementing one or more of the strategies listed in Section 5.d. (Mitigation).
4. To approve a variance, the city council shall apply must make the following
findings for variance approval as required as depicted in Minnesota Statutes.,
section 44-13:
a) Strict enforcement would cause undue hardship because of
circumstances unique to the property under consideration. The term
"undue hardship" as used in granting a variance means the owner of the
property in question cannot put it to a reasonable use if used under
conditions allowed by the official controls; the plight of the landowner is
due to circumstances unique to his property, not created by the
landowner; and the variance, if granted, will not alter the essential
character of the locality. Economic considerations alone are not an undue
hardship if reasonable use for the property exists under the terms of this
ordinance.
b) The variance would be in keeping with the spirit and intent of this
ordinance.
5. The applicant for a variance shall submit, with the variance application and any
other required materials, a statement showing how the proposal would meet the
findings for variance approval.
b. Exemptions to Variances. Variances are not needed for the following:
1. A nonconforming single or double-dwelling residential structure which loses its
nonconforming status as described in Minnesota Statutes, section 462.357,
subdivision 1(e) is allowed to be rebuilt on its same footprint in its entirety
(including foundations and decks) in the buffer if the new single or double-
dwelling family residential structure meets the following conditions:
a) Best management practices are implemented to help protect the wetland
as described in Section 7 (Best Management Practices). The
administrator approves the location and best management practices
through the building permit process.
b) All other applicable building ordinance requirements are met.
2. A nonconforming manufactured home which is located within a wetland buffer
can be replaced with a new manufactured home without approval of a variance
as long as the replacement meets with the requirements of Minnesota Statutes,
section 462.357, subdivision 1(a).
3. Additions to a nonconforming single or double-dwelling family house, garage,
deck, or driveway using the existing straight-edge setbacks to a wetland or
stream if the following apply:
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a) Property that is zoned single or double-dwelling residential or is being
used as a single or double-dwelling residence.
b) There is no other reasonable alternative than encroachment toward the
wetland or stream with the addition.
c) The new addition of the house, garage, deck, or driveway is a minimum of
twenty-five (25) feet from the wetland or stream edge.
d) The process of constructing the addition does not cause degradation of
the wetland, stream, or the existing buffer.
e) Mitigation actions must be met as specified in Section 5.d. (Mitigation).
4. Water-oriented accessory structure or boat house which is located within a
wetland buffer for a wetland adjacent a lake if the structure meets the city’s
Shoreland ordinance requirements.
5. Stairways, lifts and landings which are located within a wetland buffer for a
wetland adjacent a lake if the stairway, lift and landing meets the city’s Shoreland
ordinance requirements.
Section 9. Enforcement.
The city reserves the right to inspect the site or property during regular city business hours or
upon notice to the property owner or its designated representative one business day in advance
if the inspection is to occur at a different time for compliance with this ordinance during
development or construction or alteration pursuant to an approved wetland buffer management
worksheet or plan.
The city shall be responsible for the enforcement of this ordinance. Any person who fails to
comply with or violates any section of this ordinance may be charged with a misdemeanor and,
upon conviction, shall be subject to punishment in accordance with misdemeanor level
convictions as set by State Statute. The violator may be civilly fined and/or liable for restoration
costs as well. All land use building and grading permits shall be suspended until the developer
has corrected the violation. Each day that a separate violation exists shall constitute a separate
offense.
The city council approved the first reading of this ordinance on January 28, 2013.
The city council approved the second reading of this ordinance on February 11, 2013
Signed:
_______________________________ _______________________________
Will Rossbach, Mayor Date
Attest:
________________________________
Karen Guilfoile, City Clerk
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Consider Authorizing the Publication of the Draft
Environmental Assessment Worksheet (EAW) for 3M
Company
DATE: February 4, 2013
INTRODUCTION
The firm of TKDA, representing 3M Company, is requesting that the city council
authorize the publication of the Draft Environmental Assessment Worksheet (EAW)
for 3M Company’s proposed Research and Development building at 3M Center. If
approved for publication, the EAW would be published in the EQB Monitor and would
be made available to public agencies, as well as the public, during the required 30
day comment period.
Please refer to the attached memorandum from Sherri Buss, of TKDA, and the
attached draft EAW with its supporting data.
RECOMMENDATION
Authorize the publication of the 3M Company Draft Environmental Assessment
Worksheet in the EQB Monitor for public agency comments.
p:36\3M Building Proposal NE McKnight and Conway\EAW CC to authorize publication CC
cover memo 2 13 te
Attachments:
1. Memorandum from Sherri Buss of TKDA dated February 4, 2013
2. Draft EAW
3. EAW attachments
Agenda Item J1
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AGENDA NO. L1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Notice of Cancellation of March 4th Council Workshop
DATE: February 6, 2013
SUMMARY
Currently, staff does not have any time sensitive matters that would call for the need of a Council
Manager Workshop on Monday March 4th. Because of this, staff recommends canceling the
March 4th, 2013 Council Manager Workshop. The next workshop and regular meeting is
scheduled for Monday, March 11, 2013.
RECOMMENDATION
Staff recommends the cancellation of the Council Manager Workshop on March 4th, 2013
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