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HomeMy WebLinkAbout03-11-2013 City Council Meeting MinutesMarch 11, 2013 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, March 11, 2013 Council Chambers, City Hall Meeting No. 05-13 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Rossbach. Mayor Rossbach requested Boy Scouts Westin Ericson and Alexander Museus, representing Troup 46, address the council. The Scouts indicated that they were attending the council meeting as part of the requirement to earn a Community Service Badge. Scouts Ericson and Museus then opened the meeting by leading the council and attending public in the pledge of allegiance. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA The following items were added to the agenda: M1 Employee Recognition M2 Maplewood Senior Citizen Center M3 Historical Society Councilmember Juenemann moved to approve the agenda as amended. Seconded by Councilmember Koppen Ayes – All The motion passed. E. APPROVAL OF MINUTES 1. Approval of February 25, 2013 City Council Workshop Minutes Councilmember Juenemann moved to approve the February 25, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of February 25, 2013 City Council Meeting Minutes March 11, 2013 City Council Meeting Minutes 2 Councilmember Cardinal moved to approve the February 25, 2013 City Council Meeting Minutes as submitted. Seconded by Councilmember Juenemann Ayes – All The motion passed. F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA Councilmember Juenemann moved to approve agenda items G1-G14. Seconded by Mayor Rossbach Ayes – All The motion passed. 1. Approval of Claims Councilmember Juenemann moved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 318,210.99 Checks # 89337 thru # 89379 dated 02/20/13 thru 02/26/13 $ 366,033.45 Disbursements via debits to checking account dated 02/19/13 thru 02/22/13 $ 842,922.62 Checks # 89380 thru # 89479 dated 02/28/13 thru 03/05/13 $ 304,909.78 Disbursements via debits to checking account dated 02/25/13 thru 03/01/13 $ 1,832,076.84 Total Accounts Payable PAYROLL $ 527,068.74 Payroll Checks and Direct Deposits dated 03/01/13 $ 763.00 Payroll Deduction check # 9989203 thru # 9989204 dated 03/01/13 $ 527,831.74 Total Payroll $ 2,359,908.58 GRAND TOTAL Seconded by Mayor Rossbach Ayes – All The motion passed. March 11, 2013 City Council Meeting Minutes 3 2. Approval of a Resolution Accepting a Donation to the Fire Department from Rochelle Hawthorne Councilmember Juenemann moved to approve the Resolution accepting the $100.00 donation from Rochelle Hawthorne and the necessary budget adjustments be made so the funds can be expended by the fire department. RESOLUTION 13-3-870 AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Rochelle Hawthorne wishes to grant the city of Maplewood the following: $100.00, and; WHEREAS, Rochelle Hawthorne has instructed that the City will be required to use the aforementioned for: use by the fire department to directly improve the community, and; WHEREAS, the city of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a four-fifths majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by four-fifths or more majority vote of its membership on March 11, 2013. Seconded by Mayor Rossbach Ayes – All The motion passed. 3. Approval of A Resolution of Appreciation for Tammy Wilde – Community Development Department Senior Planner Ekstrand read the resolution of appreciation for Tammy Wilde. Councilmember Juenemann moved to approve the Resolution of appreciation for Tammy Wilde, member of the Housing and Redevelopment Authority. RESOLUTION 13-3-871 RESOLUTION OF APPRECIATION WHEREAS, Tammy Wilde has been a member of the Maplewood Housing and Redevelopment Authority for two years since her appointment to the HRA by the city council on April 11, 2011 and has served faithfully in that capacity; and WHEREAS, the Housing and Redevelopment Authority has appreciated Tammy’s experience, insights and good judgment; and March 11, 2013 City Council Meeting Minutes 4 WHEREAS, Tammy has freely given of her time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Tammy has shown dedication to her duties and has consistently contributed her leadership for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Tammy Wilde is hereby extended our gratitude and appreciation for her dedicated service. Passed by the Maplewood City Council on March 11, 2013. Seconded by Mayor Rossbach Ayes – All The motion passed. 4. Acceptance of Business and Economic Development Commission 2012 Annual Report Councilmember Juenemann moved to approve the 2012 Annual Report for the Business and Economic Development Commission. Seconded by Mayor Rossbach Ayes – All The motion passed. 5. Acceptance of Community Design Review Board 2012 Annual Report Councilmember Juenemann moved to approve the 2012 Annual Report for the Community Design Review Board. Seconded by Mayor Rossbach Ayes – All The motion passed. 6. Housing and Economic Development Commissions Rules of Procedure Councilmember Juenemann moved to approve the Rules of Procedures for the Housing and Economic Development Commissions. Seconded by Mayor Rossbach Ayes – All The motion passed. 7. Approval of a Metropolitan Livable Communities Act Grant Agreement for Concordia Arms Councilmember Juenemann moved to approve the Metropolitan Livable Communities Act Grant Agreement for Concordia Arms between the City of Maplewood and Metropolitan Council; and authorize the Mayor and City Manager to sign and execute the agreement. Seconded by Mayor Rossbach Ayes – All The motion passed. March 11, 2013 City Council Meeting Minutes 5 8. Approval of a Resolution Directing Modification of Existing Construction Contract, Change Orders with Derau Construction, Police Department Expansion Project – Phase 1 Councilmember Juenemann moved to approve the Resolution Directing Modification of Existing Construction Contract, Change Order No. 1, for the Police Department Expansion Project – Phase 1. RESOLUTION 13-3-872 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT POLICE DEPARTMENT EXPANSION PROJECT - PHASE 1, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Police Department Expansion Project – Phase 1, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Police Department Expansion Project – Phase 1, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The Mayor is hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 which is an increase of $28,561.00. The revised contract amount is $241,861.00. Adopted by the Maplewood City Council on this 11th day of March 2013. Seconded by Mayor Rossbach Ayes – All The motion passed. 9. Approval of Agreement for Use of Harvest Park for the 2013 Susan G. Komen Twin Cities 3-Day Event Benefiting Komen. Councilmember Juenemann moved to approve the Agreement for use of Harvest Park for the 2013 Susan G. Komen Twin Cities 3-Day Event. Seconded by Mayor Rossbach Ayes – All The motion passed. 10. Approval of a Fee Waiver for a Temporary Food Sales Permit Fee for B-52 Slider Squad – For the Anna Hurd Memorial Fundraiser Councilmember Juenemann moved to approve to retro-actively waive the $55.00 fee associated with the Temporary Food Sales Permit for the B-52 Slider Squad on Friday, March 1, 2013 for a Memorial Fundraiser for Anna Hurd. Seconded by Mayor Rossbach Ayes – All The motion passed. March 11, 2013 City Council Meeting Minutes 6 11. Approval of a Temporary Gambling Permit Resolution for the Minnesota Waterfowl As sociation Councilmember Juenemann moved to approve the Lawful Gambling Resolution for the Minnesota Waterfowl Association’s East Metro Banquet to be held on Thursday, April 11, 2013 at the Moose Lodge located at 1946 English Street, Maplewood. RESOLUTION 13-3-873 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Minnesota Waterfowl Association. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Mayor Rossbach Ayes – All The motion passed. 12. Approval of Implementation to Replace and Upgrade the Trane Summit System at City Hall Councilmember Juenemann moved to approve the replacement and upgrade of the Trane Summit System at City Hall in the amount of $46,939.50. Seconded by Mayor Rossbach Ayes – All The motion passed. 13. Approval of Office Furniture for Parks & Recreation Department, Police Department Expansion Project Phase 1A Councilmember Juenemann moved to approve the purchase of office furniture for the Parks & Recreation Department in the amount of $21,161.14, as part of the Police Department Expansion Project, Phase 1A. Seconded by Mayor Rossbach Ayes – All The motion passed. 14. Resolution Accepting Donation from Friends of the Mississippi River to the City of Maplewood Councilmember Juenemann moved to approve the Resolution accepting the donation from the Friends of the Mississippi River of $7249.12 towards the acquisition of the Fish Creek parcel. RESOLUTION 13-3-874 ACCEPTANCE OF DONATION March 11, 2013 City Council Meeting Minutes 7 WHEREAS the City of Maplewood has received a donation of $7249.12 for acquisition of the Fish Creek parcel, NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the City of Maplewood to accept this donation. Seconded by Mayor Rossbach Ayes – All The motion passed. H. PUBLIC HEARING None I. UNFINISHED BUSINESS None J. NEW BUSINESS 1. Havencrest Preliminary Plat, 2292 County Road D East Senior Planner Ekstrand gave the staff report and answered questions of the council. Brent Hislop representing Powerline, Inc. addressed and answered questions of the council. Councilmember Cave moved to approve the Havencrest preliminary plat located at 2292 County Road D East, subject to the following conditions: 1. Comply with the conditions of approval in the engineering report by Jon Jarosch, Maplewood Staff Engineer, dated February 25, 2013. 2. Comply with the conditions of approval in the Environmental Review by Shann Finwall dated February 25, 2013. 3. Before a building permit is issued for proposed Lot 1, the builder of that lot shall remove the shed which appears to belong to the owner of 2280 County Road D. This shed may be relocated to 2280 County Road D, provided it meets all city setback and building size requirements and all building code requirements Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Approval of 2013-2014 Collective Bargaining Agreements: a. Minnesota AFSCME Council No. 5 – Local 2725 – Clerical/Technical & Maintenance Units b. International Association of Firefighters – Firefighters Local 4470 – Fire Officers c. International Association of Firefighters – Firefighters Local 4470 – Firefighters d. Law Enforcement Labor Services, Inc. (Local 173) – Police Sergeants e. Maplewood Confidential & Supervisory Association f. Maplewood Supervisory Association Assistant City Manager Ahl gave the staff report. March 11, 2013 City Council Meeting Minutes 8 Councilmember Juenemann moved to approve the 2013-2014 contracts with six bargaining groups, Minnesota AFSCME Council No. 5 – Local 2725 – Clerical/Technical & Maintenance Units; International Association of Firefighters – Firefighters Local 4470 – Fire Officers; International Association of Firefighters – Firefighters Local 4470 – Firefighters; Law Enforcement Labor Services, Inc (Local 173) – Police Sergeants; Maplewood Confidential & Supervisory Association; and Maplewood Supervisory Association, and authorize the Mayor and City Manager to execute said contracts on behalf of the City. Seconded by Councilmember Koppen Ayes – All The motion passed. 3. Approval of Contract Extension Through 2014 for HR Attorney Services with Charles Bethel Assistant City Manager Ahl gave the staff report. Councilmember Juenemann moved to approve the contract extension with Charles Bethel for the remainder of 2013 to December 31, 2014 as Human Resources Attorney and authorize the Mayor and City Manager to execute said contract. Seconded by Councilmember Koppen Ayes – All The motion passed. 4. Consider Authorization for Improvements at 1830 County Road B East – Police Department Expansion Project Phase 2 – Investigations & Server Room Relocation IT Director Fowlds gave the staff report. Assistant City Manager answered questions of the council. Councilmember Juenemann moved to approve a project as “Improvements at 1830 County Road B East – Police Department Expansion Project Phase 2 – Investigations & Server Room Relocation” not to exceed $650,000 and which will be located at 1830 County Road B East; approve the plans for the construction work as prepared by the project architect from SHE, Inc and authorize the receipt of project bids for said construction work on April 11, 2013 at 9:00am according to standard City practice for bid openings. Seconded by Councilmember Koppen Ayes – All The motion passed. 5. Approval of Penalties for Tobacco Compliance Failures Citizen Service Director/City Clerk Guilfoile gave the staff report. The representative from Holiday Station was requested to address the council. Robert Johnson, Manager for Holiday Station addressed and answered questions of the council. Councilmember Juenemann moved to approve the following Penalties for Tobacco Compliance Failures: Flemings Auto Service $250 Holiday Station $750 March 11, 2013 City Council Meeting Minutes 9 Maddie’s Market $250 Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS None L. ADMINISTRATIVE PRESENTATIONS 1. Consideration to Reschedule April 22, 2013 City Council Meeting Citizen Services Director Guilfoile gave the staff report. Councilmember Koppen moved to reschedule the April 22, 2013 City Council Meeting to the fifth Monday of the month and be held on April 29, 2013. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consideration to Cancel April 1, 2013 Council – Manager Workshop Citizen Services Director/City Clerk Guilfoile gave the staff report. Councilmember Juenemann moved to cancel the Council Manager Workshop on April 1, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed M. COUNCIL PRESENTATIONS 1. Employee Recognition Councilmember Juenemann recognized Joann Svendsen from the Police Department for serving 40 years at the City of Maplewood. 2. Maplewood Senior Citizen Center Councilmember Cardinal requested that Parkside Fire Station serve as a Maplewood Senior Citizen Center for the City of Maplewood. Mayor Rossbach indicated there needs to be further discussion about a Senior Citizen Center in Maplewood indicating that there are numerous opportunities in place currently for seniors including the Maplewood Community Center. 3. Historical Society Councilmember Cardinal informed residents that the Maplewood Area Historical Society will be hosting a Pancake Breakfast on March 24, 2013 from 9:00 a.m. to 1:00 p.m. at Bruentrup Historical Farm located at 2170 County Road D East. N. ADJOURNMENT Mayor Rossbach adjourned the meeting at 8:11 p.m.