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HomeMy WebLinkAbout2013-04-10 HEDC Packet AGENDA CITY OF MAPLEWOOD HOUSINGAND ECONOMIC DEVELOPMENT COMMISSION Wednesday,April 10, 2013 7:00P.M. Council Chambers -Maplewood City Hall 1830 County Road B East 1.Call to Order 2.Roll Call 3.Approval of Agenda 4.Approval ofMinutes: a.February 28, 2013 5.NewBusiness: a.Tom Snell, White Bear Area Chamber of Commerce 6.UnfinishedBusiness: a.Green Building Program Ordinance b.Review of HEDC Work Plan c.Consideration of Revolving Loan Program 7.Visitor Presentations: 8.CommissionPresentations: 9.Staff Presentations: a.Development Summary (No Report) 10.Adjourn MINUTES OF THE HOUSING AND ECONOMIC DEVELOPMENT COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA 6:00 P.M., THURSDAY, FEBRUARY 28, 2013 1.CALL TO ORDER A meeting of the Commissionwas held in the City Hall Council Chambers and was called to order at 6:00p.m.byChairperson Jenkins. 2.ROLL CALL Commissioners Gary Kloncz, CommissionerPresent Mark Jenkins, ChairpersonPresent Jennifer Lewis, CommissionerPresent Joy Tkachuck, CommissionerPresentat 6:28 p.m. Beth Ulrich, CommissionerPresent Warren Wessel, CommissionerPresent Staff Michael Martin, Planner City Council Liaison Marv Koppen 3.APPROVAL OF AGENDA Commissioner Wesselmoved to approve the agenda as submitted. Seconded by CommissionerLewis.Ayes –All The motion passed. 4.APPROVAL OF MINUTES Commissioner Ungermoved to approve the Housing and Redevelopment Authority minutesfor August 8, 2012. Seconded by CommissionerUlrich.Ayes –Commissioner’sUlrich & Unger Abstentions –Commissioner’s Kloncz, Jenkins, Lewis & Wessel The motion passed. Commissioner Wessel moved to approve the Business and Economic Development Commission minutes for November 29, 2012. Seconded by Commissioner Lewis.Ayes –Commissioner’s Jenkins, Lewis & Wessel February 28, 2013 1 Housing and Economic Development CommissionMeetingMinutes Abstentions–Commissioner’sKloncz & Ulrich The motion passed. 5.NEW BUSINESS a.Green Building Program Ordinance i.Planner, Michael Martin introduced Assistant Building Official, Nick Carver to give his presentation. ii.Assistant Building Official, Nick Carver gave the Green Building Program Ordinance presentation and answered questions of the commission. Commissioner Unger moved to approve the green building program ordinancewith recommended changes to the ordinance. Seconded by Commissioner Ulrich.Ayes –All The motion passed. b.Tom Snell, White Bear Lake Area Chamber of Commerce –(stricken from agenda) c.Commissioner Introductions The HEDC commission members introduced themselves andgave theirbackground. d.Discussion of HEDC Meeting Time i.Michael Martin, introduced the discussion for the HEDC meeting time. The commission discussed days and times that worked for the whole commission before deciding that the second Wednesday of the month at 7:00 p.m. worked the best for the majority of the commission members. second Wednesday of Commissioner Ulrich moved to approve the HEDC meeting time forthe the month at 7 p.m. Seconded by Commissioner Wessel.Ayes –All The motion passed. e.HEDC Rules of Procedure i.Planner, Michael Martin reviewed the HEDC Rules of Procedure. Commissioner Tkachuck moved to approve the HEDC Rules of Procedure. Seconded by Commissioner Ulrich.Ayes –All The motion passed. f.Election of Chair and Vice Chair i.Planner, Michael Martin gave the brief background for electing the chair and vice chair for the commission. Commissioner Wessel moved to nominate Beth Ulrich as Chairperson. February 28, 2013 2 Housing and Economic Development CommissionMeetingMinutes Seconded by Commissioner Kloncz.Ayes –All The motion passed. Commissioner Wessel moved to nominate Gary Kloncz as Vice Chairperson. Seconded by Commissioner Ulrich.Ayes –All The motion passed. g.BEDC 2012 Annual Report i.Planner, Michael Martin gave the report on the BEDC 2012 Annual Report Commissioner Lewis moved to approve the BEDC 2012 Annual Report. Seconded by Commissioner Tkachuck.Ayes –All The motion passed. h.Update on Tax-Forfeit Properties i.Planner, Michael Martin gave the update on Tax-Forfeit Properties No action was required. 6.UNFINISHED BUSINESS None. 7.VISITOR PRESENTATIONS None. 8.COMMISSIONPRESENTATIONS a.Recognition of KCS Consulting Firm ChairpersonJenkins recognized KCS Consulting Firm,a Maplewood business which employs 175 consultants and helps companies manage their supply chains and provides staffing in the IT, engineering and administration areas. In 2012 KCS was named regional supplier of the year by the National Minority Supplier Development Council. In 2011, the Minnesota Black Chamber of Commerce named KCS its outstanding business of the year. b.SPACC Networking Breakfast ChairpersonJenkins attended the SPACC Networking Breakfast held February 28, 2013, at 7:30 a.m. at the Maplewood Community Center, for a networking meeting and breakfast. Further information can be found at www.saintpaulchamber.com. 9.STAFF PRESENTATIONS a.Resolution of Appreciation for Tammy Wilde i.Planner, Michael Martin introduced the resolutionof appreciation for former HRA member, Tammy Wilde. February 28, 2013 3 Housing and Economic Development CommissionMeetingMinutes Commissioner Klonczmoved to approve the resolution of appreciation for Tammy Wilde. Seconded by Commissioner Tkachuck.Ayes –All The motion passed. b.Development Summary i.Planner, Michael Martin gave the report on the development summaryin Maplewood. No action was required. 10.ADJOURNMENT Chairperson Ulrichadjourned the meeting at 7:57p.m. February 28, 2013 4 Housing and Economic Development CommissionMeetingMinutes MEMORANDUM TO:James Antonen, City Manager FROM:Michael Martin,AICP,Planner Tom Snell –White Bear Area Chamber of Commerce SUBJECT: DATE:April 2, 2013 INTRODUCTION Tom Snell, executive director of the White Bear Area Chamber of Commerce has requested time to address the housing and economic development commission during its meeting on April 10, 2013. DISCUSSION The White Bear Area Chamber serves the cities of: Birchwood, Dellwood, Gem Lake, Hugo, Mahtomedi, North Maplewood, North Oaks, North Saint Paul, Vadnais Heights, White Bear Lake, White Bear Township and Willernie.Maplewood does not have a single chamber that covers the entire city so it is important to maintain good relationships with the various chambers that cover the different areas of Maplewood. RECOMMENDATION No action required. MEMORANDUM TO: James Antonen, CityManager/Chuck Ahl, Assistant City Manager FROM: Nick Carver, Assistant Building Official/Green Building Manager SUBJECT:Green Building ProgramOrdinance th DATE: April 10, 2013 INTRODUCTION The Cityadopted an energy efficiency and conservation strategy in December 2009. The strategy was required as part of the City’s energy efficiency conservation block grant. One purposefor the strategy is to help establish policies and priorities to move Maplewood in the direction of improved long-term operational energy efficiency. Implementation of the strategy includes the adoption of energy policies that will ensure achievement of the City’s energy goals. Thisgreen building program ordinancewill assist in the promotion of green building practicesthroughout the City.The city of Maplewood will lead by example and provide incentives for others to accomplish similar goals. BACKGROUND Just over threeyears ago the Maplewood city council approved an exploratory green building program search that would promote a city wide green building program that would be effective and with efficient results. After detailed analysis thebuilding inspection division of the community development department partnered with the International Code Council to assist in the development of the National Green Building Standards for residential buildings and the International Green Construction Code for commercial buildings. A seminar was constructed where all the Maplewood Community Boards and the City Council were presented with a complete description of the National Green Building Standards and the International Green Construction Codesincluding an incentive program and implementation plan. On May 01, 2012, the 2012 International Green Construction Code (IgCC) publication was released. The city of Maplewood is now recognized as aleader in “green building” and bridging the gap for progress. The following is a condensed outlined detail of the proposed ordinance and some commonly asked questions. 1.The ordinance should promote green building construction in all property zones. This ordinance will accomplish these goals by including all occupancy groups, construction types and property zones. 2.The green building ordnance is mandatory for all city owned and city financed buildings. City owned buildings and projects are covered as “mandatory”by this ordinance. City owned existing buildings will be prioritized for compliance with the 2012 IgCC Chapter 10. All city financed buildings and projects will be consideredby the City Manager, or designee, and approved by the city council to determine inclusion in this green building program. 3.How does the ordinance address the city’s existing buildings? City owned existing buildings and projects will be prioritized for compliance with the 2012 IgCC Chapter 10.Completion of all city buildings up to10 years of adoption date. 4.Review the International Green Construction Codecontent. 5.Review the National Green Building Standardscontent. 6.How does the incentive program function? The Community Development Director and Building Official shall annually consider an incentive program. The Community Development Director and Building Official shall establish a budget item for the “Maplewood Green Building Program”. The Community Development Director and Building Official shall establish the residential performance level and monetary incentive rewards. The Community Development Director and Building Officialshallestablish “certificates of compliance” to be awarded. The Community Development Director and Building Official shall establish a community recognition agenda profile. Explanation of International Green Construction Code Table 302.1 TABLE 302.1 REQUIREMENTS DETERMINED BY THE JURISDICTION SectionSection Title or Description and Directives Jurisdictional Requirements CHAPTER 1. SCOPE Detached one-and two-family dwellings and multiple single- 101.3 family dwellings (town-houses) not more than three stories in X Exception height abovegrade plane with a separate means of egress, YesNo 1.1their accessory structures, and the site or lot upon which these buildings are located, shall comply with ICC 700. 101.3 Group R-3 residential buildings, their accessory structures, X Exception and the site or lot upon which these buildings are located, YesNo 1.2shall comply with ICC 700. 2 Group R-2 and R-4 residential buildings four stories or less in X 101.3 height above grade plane, their accessory structures, and the YesNo Exception site or lot upon which these buildings are located, shall 1.3comply with ICC 700. CHAPTER 4.SITE DEVELOPMENT AND LAND USE 402.2.1Flood hazard area preservation, generalYesXNo X 402.2.2Flood hazard area preservation, specificYesNo X 402.3Surface water protectionYesNo 402.5Conservation areaYesXNo X 402.7Agricultural landYesNo X 402.8Greenfield sitesYesNo 407.4.1High-occupancy vehicle parkingYesXNo X 407.4.2Low-emission, hybrid and electric vehicle parkingYesNo X 409.1Light pollution controlYesNo CHAPTER 5. MATERIAL RESOURCE CONSERVATION AND EFFICIENCY 50% 503.1Minimum percentage of waste material diverted from landfills65% X 75% CHAPTER 6. ENERGY CONSERVATION, EFFICIENCY AND CO²EMISSION REDUCTION na 302.1, zEPI of Jurisdictional Choice –The jurisdiction shall indicate Occupancy: na 302.1.1, a zEPI of 46 or less in each occupancy for which it intends to zEPI: 602.1require enhanced energy performance. X 604.1Automated demand response infrastructureYesNo CHAPTER 7. WATER RESOURCE CONSERVATION, QUALITY AND EFFICIENCY XNo 702.7Municipal reclaimed waterYes CHAPTER 8. INDOOR ENVIRONMENTAL QUALITY AND COMFORT XNo 804.2Post-Construction Pre-Occupancy Baseline IAQ TestingYes XNo 807.1Sound Transmission and sound levelsYes CHAPTER 10. EXISTING BUILDINGS 1007.2Evaluationof existing buildingsXYesNo 1007.3Post Certificate of Occupancy zEPI, energy demand, and X No Yes CO²emissions reporting REQUIREMENTS DETERMINED BY THE JURISDICTION SYNOPSIS (Maplewood) Table 302.1 outlines the jurisdictional requirements which must be completed by the City of Maplewood. This table provides an opportunity for the city to customize the 2012 IgCC beyond the minimum requirements and meet local environmental priorities. A response to all categories is required to be addressed. The following is an explanation to that table response. 3 CHAPTER 1. Scope This chapter indicates that the National Green Building Standards will be the base document for detached one-and two-family dwellings, multiple single-family dwellings (townhouses) not more than three stories in height. Group R-3 residential buildings, their accessory structures, and the site or lot upon whichthese buildings are located. Group R-2 and R-4 shall comply with the 2012 International Green Construction Code as a base document. CHAPTER 4. Site Development and land Use The requirements listed are considered covered and protected by current city ordinances as established by Public Works and Community Development departments. Indicating a “no” answer allows those departments to operate as established. CHAPTER 5. Material Resource Conservation and Efficiency The IgCC minimum requirement is that not less than 50% of nonhazardous construction waste be diverted from landfill disposal. Research indicates that the city of Maplewood and the state of Minnesota have ample waste management resource programs to increase this requirement to a minimum of 75%. CHAPTER 6. Energy Conservation, Efficiency and CO2 Emission Reduction The city of Maplewood has not deleted IgCC Chapter 6 but rather has deemed this Chapter 6 as optional. The 2012 International Energy Conservation Code will typically be used as the base document for all energy related issues. No increase is necessary. CHAPTER 7. Water Conservation Municipal reclaimed water is not available to the city of Maplewood at this time. No increase is necessary. CHAPTER 8. Indoor Environmental Quality and Comfort The city of Maplewood agrees that the base document minimums meet all the requirements necessary for indoor air and sound transmission quality. CHAPTER 10. Existing Buildings All city of Maplewood owned buildings and city of Maplewood financed buildings shall meet the requirements specified in 2012 IgCC Section 1007.2. As part of Maplewood’s sustainability goals all “covered” buildings shall be brought into compliance with this code. “Covered” existing buildings will be prioritized for compliance. 4 EXCEPTIONS AND DELETIONS TO THE BASE DOCUMENTS 1. 2012 International Green Construction Code Section 101.3, exception 4 shall be NOTE: This deletion prevents ASHRAE 189.1 as an optional design deleted. choice compliance path. 2. 2012 International Green Construction Code Section 301.1.1 shall be deleted. NOTE: This deletion prevents ASHRAE 189.1 as an optional design choice compliance path. 3. 2012 International Green Construction Code Chapter 6 shall be an optional chapter. Chapter 6 or the 2012 InternationalEnergy Conservation Code shall be used, but not both or portions of both. DISCUSSION Discuss the current code adoption with deletionsand additions. Finalize the incentive concepts with HEDC prior to moving the ordinance forward to the City Council. RECOMMENDATION Recommend approval of the proposed green building program base documents and incentive program. 5 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin,AICP,Planner Review of HEDC Workplan SUBJECT: DATE: April 2, 2013 INTRODUCTION At its meeting on November 29, 2012, the business and economic development commission (BEDC) adopted its work plans to be executed during 2013 and 2014. Now that the BEDC has been folded into the housing and economic development commission (HEDC) the work plan should be reviewing one more time by all members. DISCUSSION Throughout 2012, the city hired an economic development consultant who worked with the BEDC to develop its work plan. Now that the BEDC was merged into the HEDC, the work plan needs to be looked at one more time to incorporate any housing issues that need to be addressed. Staff is not looking to rework the work plan entirely but rather see where housing issues play a part in the major areas identified by the work plan. The work plan does not limit the HEDC in the areas in which it will work on but rather identifies major redevelopment areas in the city and then prioritized by this plan. In addition to reviewing the work plan for housing opportunities, staff will provide an update in how the work plan is being executed and implemented. RECOMMENDATION No action required. Attachments: 1. HEDC Work Plan Adopted September 29, 2012 Maplewood Economic Development Commission Economic Development Priorities, Implementation Activities and Timeline Economic Development Priorities Redevelopment The Maplewood Business and Economic Development Commission recommends actively exploring opportunities for redevelopment in three potential areas in 2013. Redevelopment is a multi-year process; the BEDC would lay the foundation by exploring market opportunities, building familiarity with business and property owners in the target areas, and determining the level of city support needed to stimulate new investment. St. John’s Hospital Area: Growth is anticipated in the health care sector. The reuse of Gander Mountain by HealthEast reflects market interest in a location close to St. John’s. Ancillary medical office buildings have the potential to generate significant property tax revenue as well as quality employment opportunities. The long term plans of St. John’s and market potential for additional health care related development/businesses should be explored. Gladstone (Frost Avenue and English Street): Historically, this area of the community served as a key commercial node in the community and is considered the original settlement site of Maplewood. However shopping, traffic patterns, retail formats and typical retail parcel sizes have changed, and market forces alone may not be sufficient to stimulate reinvestment. Highway 36 and English Street: Change is underway in this area with the major reconstruction of Highways 36 and 61 in 2013. This can serve as a stimulus for redevelopment within these key transportation corridors. Underutilized buildings, vacant parcels and redevelopment opportunities exist within this area. Business Retention The BEDC recommends that it undertake a business retention effort, with an emphasis on relationship building. Starting in 2013, the focus of retention efforts will be primarily on businesses in potential redevelopment areas. There are approximately 1,000 businesses in the three potential redevelopment areas, distributed as follows. St. John’s Hospital Area Gladstone Highway 36 and English Street Corridor Ideally, visits to redevelopment area businesses will involve one staff member and one volunteer. City staff would be responsible for scheduling and maintaining pertinent information; volunteers can bring a business perspective to the visit and send a strong message that the city cares. A simple interview guide should be developed to make sure that key information is gathered while creating an opportunity to listen to the business and build a relationship. It is estimated that staff capacity allows for approximately 3 visits each month. In addition, the BEDC recommends that the Mayor or City Manager notify GREATER MSP and Ramsey County that the city would like to be informed of visits in the community, so that it might send a representative of the city as part of delegation on visits to major employers. Implementation Activities and Timeline The following implementation strategies and timeline are suggested. Third Quarter 2012 a. Redevelopment areas broadly defined and agreed to by BEDC and EDA. b. Funds budgeted for market analysis in early 2013 c. Business lists developed for redevelopment areas; interview guides developed Fourth Quarter 2012 d. Develop and issue RFQ or RFP for market analysis for the three key market areas with preliminary redevelopment feasibility analysis to help determine the level of city support that may be needed to stimulate investment. e. Complete 3 business retention visits; review & refine the process f. Send letter to GREATER MSP and Ramsey County requesting that the city be invited to participate in business retention visits to major employers in the community First Quarter 2013 g. Retain consultant and begin market analysis & preliminary feasibility to determine level of city support needed to stimulate investment h. Conduct 9 business retention visits to businesses in the potential redevelopment areas Second Quarter i. Consultant completes market analysis and preliminary feasibility; shares results 2013with EDC j. Conduct 9 business retention visits to businesses in the potential redevelopment areas Third Quarter 2013 k. Consider market analysis and preliminary feasibility. Develop a strategyfor the potential redevelopment areas. Set priorities and determine the level of city engagement that may be needed to stimulate private investment in revitalization of these areas including the following: Do nothing • ID area only & indicate city is receptive to redevelopment of the area • Create vision or physical concept plan • Conduct environmental review • Purchase property, assemble sites, clean-up sites, provide incentives for • redevelopment Align comp plan, transportation, zoning, design standards, development • review process Create implementation strategy based on market opportunities, catalyst • sites, financing tools and funding opportunities Share with neighbors & partners – e.g. area residents, business owners, • Met Council, MnDOT, county, watershed district, others Market to developers • l. Review business retention process. Is it meaningful? Does the number of visits per month work well for staff & volunteers? How might it be improved or adjusted? Continue conducting visits based on insights gained from the review process. 2 Adopted September 29, 2012 Possible Future Activities The BEDC also considered strengthening electronic communication with businesses. Because the city has a business base of more than 1,000 businesses, personalized outreach to all businesses would require a substantial commitment of resources. Electronic communications would allow the city to reach a broader base of businesses and a visitation approach. One option is to work with the city communications department to build a database over time of e-mail addresses for businesses and develop a newsletter targeted specifically to businesses. As taxpayers, businesses have different concerns and service needs than residents. It could include positive messages about growing businesses in Maplewood and identify specific ways that businesses might access a variety of city services (e.g. expansion assistance, fire safety, employee participation in park and recreation opportunities, etc.). A business oriented newsletter would ideally be distributed 2-4 times per year. Another option is to conduct annual or semi-annual business events, sponsored by the city, to which businesses are invited. Approaches such as a Mayor’s Breakfast, luncheon speakers or events that feature city facilities such as parks or the community center provide an opportunity for relationship building with businesses. 3 MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner SUBJECT:Considerationof Revolving Loan Programs DATE: April 10, 2013 INTRODUCTION Many Twin Cities metropolitancities utilize revolving loan programs to help stimulate business growth or to attract new businesses to locate within its city. Maplewood, by establishing the economic development authority (EDA) and the housing and economicdevelopment commission (HEDC), has made a commitment to being more active in the economic development of the city.This year’s city budget allotted approximately $90,000 into the economic development authority’sfund. The city has received multiple inquiries about the potential of applying for a loan from the city for site improvements. As a result, staff has been directed to develop an application process and program for evaluation and potential use of these funds. BACKGROUND Staff has reviewed several programs throughout the Twin Cities metropolitan area and will be highlightingtwo neighboring cities as a way to show examples of how the programs are set up. Woodbury offers a Growth Fund which provides loans of up to $250,000 for landacquisition, buildings,machinery, equipment and leasehold improvements. Woodbury requires at least 50 percent of the project costs be financedprivately. See the attachment for an outline ofthis program. Oakdale funds two revolving loan programs. One is for exterior improvements and the other program is over building renovations. The exteriorimprovements fund requires a matching contribution of up to $10,000 and the building renovation fund requires at least 80 percent of the project be financed privatelywith a maximum loan from the city of $25,000. See the attachments for outlines of theseprograms. DISCUSSION Staff realizes programs can vary much more than the ones presentedbut wanted to give examples of what cities neighboring Maplewood are doing. In the fall of 2011, the business and economic development commission reviewed the potential of revolving loan programs and stated it would prefer the city pooled its money for larger projects. However, creating a program and process does not obligate the city to disperse fundsor issue loans. The city will continue to receive assistancerequestsand would like to have a formal review process that would include receiving a recommendation from the housing and economic development commission. Staff anticipates that a Maplewood program would focus on building and site improvements and would recommend the community design review board be part of the process of developing a program since the board deals with design issues within the community. Also, this program would deal exclusively with commercial and industrial properties. A separate fundin the city’s budget is dedicated to housing and a proposed program will be brought to the HEDC later this year. The broad outline of the program would start with an application being available on the city’s website and at city hall. Any applications made would be reviewed by the city’s financial consultant who would handle all the loan preparations and evaluations. Once the internal staff review is complete, the application would be brought before the HEDC and other applicable commissions for review and a recommendation. This recommendation would be consideredby the city’s economic development authority (city council) who would make a final decision. RECOMMENDATION Provide staff with recommendations on the development of a revolving loan program. Attachments: 1.Woodbury Growth Fund 2.Oakdale Matching Improvement Loan Program 3.Oakdale Gap Rehabilitation Loan Program Attachment 1 Woodbury Growth Fund Program purpose: To create and retain the highest quality jobs possible with a focus on industrial and technology related companies; to increase the local tax base and improve the economic vitality for all Woodbury residents. How it works: Loans are provided to new and expanding businesses. Eligible applicants: Business and industries excluding retail, retail services, passive investment and real estate development projects. Minimum requirements: All projects must have a private financing match. Owner equity must be 10% or greater. Wage and job goals must be established for projects receiving financing in the amount of $25,000 or more. Eligible projects: Loans for land, buildings, machinery, equipment and leasehold improvements Maximum available: $250,000 lending limit to any borrower. Other funds required: At least 50% of total project costs must be privately financed through owner equity and other lending sources. Most applications approved for funding have at least 70% private financing. Interest rate: Negotiated. Terms: Real estate a maximum of 15 years; machinery and equipment a maximum of 10 years. Collateral requirements: Negotiated. Personal guarantees may be required. Applications accepted: On a year-round basis using the Woodbury Growth Fund application. Approval Time: 30 to 60 days from receipt of all information required for a complete application. Approving authority: Woodbury Economic Development Authority. Disbursement of funds: As costs are incurred but pro rated with other sources of funding. Attachment 2 CITY OF OAKDALE’S MATCHING IMPROVEMENT LOAN PROGRAM Program Overview The City of Oakdale, through it’s Economic Development Committee (EDC), is making funds available for business owners to finance exterior improvements to their properties. Loan Amount: Minimum loan amount is $500 and the maximum loan amount is $10,000. Initially, owners of more than one business are eligible to apply for only one loan at one location. Additional loans for other locations may be available depending on demand for funds and the borrower’s ability to qualify. Interest Rate : 2.9%. Term : Maximum of five years Matching Ratio : The business owner must invest at least the same amount that is being provided by the program. Eligible Properties All businesses located within the City of Oakdale. Properties may not be located in an area designated for redevelopment. Eligible Borrowers : Both owners and lessees of the property are eligible to apply (in the latter case, either the property owner or the business owner may apply for the loan). Eligible Improvements: EXTERIOR IMPROVEMENTS Financing will only be available for visible which include, but are not limited to: Awnings Tuckpointing Exterior signage Masonry Work Signage lighting and other types of lighting Landscaping Painting/sandblasting Roofing Window and door repair and replacement Brick restoration Parking lots Sidewalks Exterior refurbishing (siding) Ineligible Projects: Funds may not be used for the following purposes: Interior projects Refinancing existing indebtedness Personal property items Working capital Previously completed projects Loan Security : Personal and Corporate Guaranty. Attachment 2 Total Project Cost: It is the borrower’s responsibility to obtain the amount of funds necessary to finance the entire cost of the work. In the event the final bill exceeds the original grant amount, the recipient must obtain the additional funds. Application Processing: Applications will be considered on a first come, first served basis. Applications will then be reviewed and ranked by City staff and the EDC according to the following criteria: Selection Criteria: All eligible applications received prior to the application deadline will be analyzed and ranked by the EDC sub-committee in each of the following categories: Location within the City may affect the priority given to your application. Exterior improvement projects which are located in a heavily commercialized area with high visibility. Exterior improvement projects which are likely to have a positive “snowball” effect on neighboring businesses. Projects which greatly improve the appearance or attractiveness of an area. Projects which are part of an overall expansion project. Projects which address the safety of residents/employee/customers in extreme cases. The EDC will then make a recommendation to the City Council on businesses to be funded. Loans will be expected to close no more than 2 months after final loan approval. Work Completion: All work must be completed within 120 days of the loan closing. Custody of Funds: City funds will remain in the custody of CEE until payment for completed work. Disbursement Process: Payment to the contractor (or owner in sweat equity situations) will be made upon completion of work. An inspection will be performed by the City and/or CEE to verify the completion of the work. The following items must be received prior to final disbursement of funds: Final proposal or invoice from contractor (or materials list from supplier) Final inspection verification by CEE (whenever a permit is not required) Completion certificate(s) signed by borrower and contractor Lien waiver for entire cost of work Verification that contractor has been paid for matching portion of improvement First Come, First Served FOR MORE INFORMATION CONTACT Jim Hasnik (jhasnik@mncee.org) CEE Financial Resources 1961 Geneva Avenue Oakdale, MN 55128 Phone Number: (612) 335-5885 Fax Number (612) 335-2650 www.mncee.org Attachment 2 City of Oakdale Commercial Matching Improvement Loan Program APPLICATION FORM Requested Loan Amount :_$____________ Business Information: Name of Business (Legal Name): _________________________________________________________ Property Address: __________________________________________________________________ Business Phone____________________________ Fax_________________________ Federal Tax ID#____________________________ Type of Business: Sole Proprietorship______ Corporation_______ Partnership_______ Date Established:_______________ PRINCIPAL 1: First Name:_______________ Last Name:_____________________ Soc. Sec. #:_______________________ Mailing Address:____________________________________________________________________________ City:_____________________________________ State:_______________ Zip Code:__________________ Home Phone:___________________ Work Phone:____________________ Work Phone:________________ PRINCIPAL 2: First Name:_______________ Last Name:_____________________ Soc. Sec. #:_______________________ Mailing Address:____________________________________________________________________________ City:_____________________________________ State:_______________ Zip Code:__________________ Home Phone:___________________ Work Phone:____________________ Work Phone:________________ Proposed Financing Scenario : Please outline the sources of funds being utilized for the proposed project(s): 1. Bank financing ____________ 2. Your funds ____________ 3. City financing ____________ 4. Total ____________ Attachment 2 Please describe your project. Include contractors bid and diagram or photo if applicable : Is this project part of an overall commercial expansion? Please explain . If the project is for health and safety improvements, please explain the extent of the problems and the plans to eliminate or reduce the problem . Please complete this application and submit the following information to CEE Financial Resources : Articles of Organization and Operating Agreement (if applicable) Partnership Agreement (if applicable) Resolution Bids or estimates for proposed projects SIGNATURES I/we certify that the statements contained in this application are true and complete to the best of my/our knowledge and behalf. I/we hereby authorize the release of any information necessary for the lending institution to process this application. Applicant’s signature Co-Applicant’s signature Return application to CEE Financial Resources: 1961 Geneva Avenue, Oakdale, MN 55128. For information call (612) 335-5885 . Attachment 3 CITY OF OAKDALE’S GAP REHABILITATION LOAN PROGRAM Program Overview The City of Oakdale, through it’s Economic Development Committee (EDC), is making funds available to provide subordinated, low-interest rate loans to Oakdale Business owners for the purpose of commercial building renovations. Loans will serve to stimulate private sector investment for the improvement of Oakdale’s aging Commercial Building Stock. This loan is intended for structural purposes only. Loan Amount: Minimum loan is $5,000. Maximum is $20,000. Minimum project size: $25,000. Initially, owners of more than one business are eligible to apply for only one loan at one location. Additional loans for other locations may be available depending on demand for funds and the borrower’s ability to qualify Interest Rate : 3.9%. Term : Maximum of 15 years Matching Ratio : The program will provide funding for up to 20% of the total project costs, not to Example exceed the program maximum. : if the project costs total $40,000, the business owner is responsible for contributing $32,000 to the project(s), while the program will provide the remaining $8,000. Eligible Properties All businesses located within the City of Oakdale. Properties may not be located in an area designated for redevelopment. Eligible Borrowers : Only the owner of the property being improved is eligible to apply for funding. Eligible Improvements: Building improvements and/or additions, (i.e. Roof repair, electrical and plumbing upgrades, HVAC systems, etc) which are necessary to improve the usability and structural integrity of an aging commercial building in Oakdale. Improvements that enhance the marketability and character of a commercial property will be given precedence. Ineligible Projects: Funds may not be used for the following purposes: Refinancing existing indebtedness Personal property items Working capital Previously completed projects Loan Security : Personal and Corporate Guaranty. Mortgages will be taken if the loan amount exceeds $10,000 and/or the loan term exceeds 5 years. Total Project Cost: It is the borrower’s responsibility to obtain the amount of funds necessary to finance the entire cost of the work. In the event the final bill exceeds the original grant amount, the recipient must obtain the additional funds. Attachment 3 Application Processing: Applications will be considered on a first come, first served basis. Applications will then be reviewed and ranked by City staff and the EDC according to the following criteria: Selection Criteria: All eligible applications received prior to the application deadline will be analyzed and ranked by the EDC sub-committee in each of the following categories: Location within the City may affect the priority given to your application. Improvement projects which are located in a heavily commercialized area with high visibility. Improvement projects which are likely to have a positive “snowball” effect on neighboring businesses. Projects which greatly improve the appearance or attractiveness of an area. Projects which are part of an overall expansion project. Projects which address the safety of residents/employee/customers in extreme cases. The EDC will then make a recommendation to the City Council on businesses to be funded. Loans will be expected to close no more than 60 days after final loan approval. Work Completion: All work must be completed within 120 days of the loan closing. Custody of Funds: City funds will remain in the custody of CEE until payment for completed work. Disbursement Process: Payment to the contractor (or owner in sweat equity situations) will be made upon completion of work. An inspection will be performed by the City and/or CEE to verify the completion of the work. The following items must be received prior to final disbursement of funds: Final proposal or invoice from contractor (or materials list from supplier) Final inspection verification by CEE (whenever a permit is not required) Completion certificate(s) signed by borrower and contractor Lien waiver for entire cost of work Verification that contractor has been paid for matching portion of improvement First Come, First Served FOR MORE INFORMATION CONTACT Jim Hasnik (jhasnik@mncee.org) CEE Financial Resources 1961 Geneva Avenue Oakdale, MN 55128 Phone Number: (612) 335-5885 Fax Number (612) 335-2650 www.mncee.org Attachment 3 City of Oakdale Commercial Rehabilitation Gap Loan Program APPLICATION FORM Requested Loan Amount :_$____________ Business Information: Name of Business (Legal Name): _________________________________________________________ Property Address: __________________________________________________________________ Business Phone____________________________ Fax_________________________ Federal Tax ID#____________________________ Type of Business: Sole Proprietorship______ Corporation_______ Partnership_______ Date Established:_______________ PRINCIPAL 1: First Name:_______________ Last Name:_____________________ Soc. Sec. #:_______________________ Mailing Address:____________________________________________________________________________ City:_____________________________________ State:_______________ Zip Code:__________________ Home Phone:___________________ Work Phone:____________________ Work Phone:________________ PRINCIPAL 2: First Name:_______________ Last Name:_____________________ Soc. Sec. #:_______________________ Mailing Address:____________________________________________________________________________ City:_____________________________________ State:_______________ Zip Code:__________________ Home Phone:___________________ Work Phone:____________________ Work Phone:________________ Proposed Financing Scenario : Please outline the sources of funds being utilized for the proposed project(s): 1. Bank financing ____________ 2. Your funds ____________ 3. City financing ____________ 4. Total ____________ Attachment 3 Please describe your project. Include contractors bid and diagram or photo if applicable : Is this project part of an overall commercial expansion? Please explain . If the project is for health and safety improvements, please explain the extent of the problems and the plans to eliminate or reduce the problem . Please complete the application and submit the following information to CEE Financial Resources : Articles of Organization and Operating Agreement (if applicable) Partnership Agreement (if applicable) Resolution Bids or estimates for proposed projects Verification of Mortgage SIGNATURES I/we certify that the statements contained in this application are true and complete to the best of my/our knowledge and behalf. I/we hereby authorize the release of any information necessary for the lending institution to process this application. Applicant’s signature Co-Applicant’s signature Return application to CEE Financial Resources: 1961 Geneva Avenue, Oakdale, MN 55128. For information call (612) 335-5885 .