HomeMy WebLinkAbout02-25-2013 City Council Meeting MinutesFebruary 25, 2013
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, February 25, 2013
Council Chambers, City Hall
Meeting No. 04-13
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 7:02 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
A representative from Boy Scout Troup 416 was present in the audience and led the council in
the pledge of allegiance.
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
M2 Fish Creek Event
M3 Snow Shoveling
M4 Listening Forum
M5 Charitable Gambling Funds
M6 Death of Cable Commission Member
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of February 4, 2013 City Council Workshop Minutes
Councilmember Juenemann moved to approve the February 4, 2013 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Member
Cardinal, Juenemann and Koppen
Abstain – Councilmember Cave
The motion passed.
2. Approval of February 11, 2013 City Council Workshop Minutes
February 25, 2013
City Council Meeting Minutes 2
Councilmember Juenemann moved to approve the February 11, 2013 City Council Workshop
Minutes as submitted.
Seconded by Mayor Rossbach Ayes – All
The motion passed.
3. Approval of February 11, 2013 City Council Meeting Minutes
Change residence in item M1 to read residents.
Councilmember Koppen moved to approve the February 11, 2013 City Council Workshop
Minutes amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None
G. CONSENT AGENDA
Councilmember Juenemann requested agenda items G8 be highlighted. Councilmember Cave
had a question for agenda item G3.
Councilmember Juenemann moved to approve agenda items G1-G8.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 658,909.23 Checks # 89149 thru # 89246
dated 02/06/13 thru 02/12/13
$ 402,084.82 Disbursements via debits to checking account
dated 02/04/13 thru 02/08/13
$ 167,491.02 Checks # 89247 thru # 89366
dated 02/19/13
$ 260,941.29 Disbursements via debits to checking account
dated 02/11/13 thru 02/15/13
$ 1,489,426.36 Total Accounts Payable
February 25, 2013
City Council Meeting Minutes 3
PAYROLL:
$ 515,870.81 Payroll Checks and Direct Deposits dated 02/15/13
$ 763.00 Payroll Deduction check # 9989160 thru # 9989161
dated 02/15/13
$ 516,633.81 Total Payroll
$ 2,006,060.17 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of a Temporary Gambling Permit Resolution for The Church of St. Pascal
Baylon
Councilmember Juenemann moved to approve the Lawful Gambling Resolution for the Church
of St. Pascal Baylon.
RESOLUTION 13-2-864
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for the Church of St. Pascal Baylon.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – all
The motion passed.
3. Approval of a Conditional Use Permit Review, CarMax, Mogren Retail Addition
Assistant City Manager Ahl answered questions of the council.
Councilmember Juenemann moved to approve to Review the Conditional Use Permit for the
CarMax Conditional Use Permit and the Mogren Retail Addition planned unit development again
in one year.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
February 25, 2013
City Council Meeting Minutes 4
4. Approval of Cost Share Agreement with Metropolitan Council for Inflow/Infiltration
Improvements
Councilmember Juenemann moved to approve the resolution for the Inflow/Infiltration cost
share agreement with the Metropolitan Council and direct the Assistant City Manager to enter
into the cost share agreement. Minor modifications approved by the City Attorney are authorized
as needed for the agreement.
RESOLUTION 13-2-865
APPROVAL OF COST SHARE AGREEMENT WITH THE METROPOLITAN COUNCIL FOR
INFLOW/INFILTRATION IMPROVEMENTS
WHEREAS, the City Council of Maplewood, Minnesota has heretofore approved the cost
share agreement between the City of Maplewood and the Metropolitan Council for
inflow/infiltration improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Assistant City Manager is hereby authorized to enter into the cost share agreement.
Adopted by the Maplewood City Council on this 25th day of February 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of a Resolution Approving Plans and Specifications and Authorizing
Advertisement for Bid, Bid Package 4, East Metro Public Safety Training Center,
City Project 09-09
Councilmember Juenemann moved to approve the Resolution for Approving Plans and
Advertisement for Bids, East Metro Public Safety Training Center Bid Package 4, City Project
09-09.
RESOLUTION 13-2-866
APPROVING PLANS
ADVERTISING FOR BIDS
(BID PACKAGE 4 – Simulation and Training Building)
WHEREAS, pursuant to resolution passed by the City Council on May 14, 2012 and
June 25, 2012, plans and specifications for the East Metro Public Safety Training Center
Improvements, City Project 09-09, have been prepared by (or under the direction of) the City
Engineer, who has presented such plans and specifications to the council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications for Bid Package 4, a copy of which are attached
hereto and made a part hereof, are hereby approved and ordered placed on file in the office of
the City Engineer.
February 25, 2013
City Council Meeting Minutes 5
2. The City Clerk or office of the City Engineer shall prepare and cause to be
inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the
making of such improvement under such approved plans and specifications. The advertisement
shall be published twice, at least twenty-one days before the date set for bid opening, shall
specify the work to be done, shall state that bids will be publicly opened and considered by the
council at 10:00 a.m. on the 20th day of March, 2013, at City Hall and that no bids shall be
considered unless sealed and filed with the clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed to
receive, open, and read aloud bids received at the time and place herein noted, and to tabulate
the bids received. The council will consider the bids, and the award of a contract, at the regular
City Council meeting of March 25, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of Revised Resolution for the Pride of Maplewood Program
Councilmember Juenemann moved to approve the Resolution for the revised Pride of
Maplewood Program.
RESOLUTION 13-2-867
A RESOLUTION OF THE MAPLEWOOD CITY COUNCIL ESTABLISHING AN EMPLOYEE
RECOGNITION PROGRAM AND DECLARING THAT SUCH PROGRAMS BENEFIT THE
PUBLIC BY PROMOTING EFFICIENCY, INITIATIVE, WELLNESS AND MORALE AMONG
PUBLIC EMPLOYEES.
WHEREAS, employees throughout the City of Maplewood work diligently and effectively
on behalf of the public everyday; and
WHEREAS, City employees should be recognized for the exceptional work that they
perform; and
WHEREAS, rewarding City employees enhances productivity, efficiency, wellness and
morale in the performance of their duties; and
WHEREAS, it is in the public good to recognize City employees for outstanding
performance and/or noteworthy contributions to the accomplishment of the overall objectives of
the City; and
WHEREAS, the Maplewood City Council supports the issuance of rewards for City
employees to encourage superior performance in their duties;
NOW THEREFORE BE IT RESOLVED by the Council of the City of Maplewood that:
1. In recognition of superior performance and noteworthy contributions to the accomplishment
of the overall objectives of the City, it is for the good of the public that the City of Maplewood
establish a formal Employee Recognition Program to promote efficiency, initiative and
morale among employees of the City of Maplewood.
February 25, 2013
City Council Meeting Minutes 6
2. Said program shall be administered under the direction of the City Manager and direct
expenses for said program shall not exceed $1,250 annually. Recipients will receive a non
cash award of de minimis value.
This Resolution shall take effect from and after its adoption.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
7. Consider Authorization to Enter into Document Scanning Contract with Mid-
America Business Systems
Councilmember Juenemann moved to give authorization to enter into a contract with Mid-
America Business Systems for scanning services not to exceed $60,000
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
8. 2012 Planning Commission Annual Report
Councilmember Juenemann noted a change in the Planning Commissions 2012 Annual Report.
Under CONDITIONAL USE PERMITS AND REVISION, RSI Metals Recycling Facility CUP was
withdrawn; therefore the report should reflect it was withdrawn.
Councilmember Juenemann moved to approve the Planning Commission’s 2012 Annual Report
with one change as noted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
1. Hills and Dales Area Street Improvements, City Project 09-15, Resolution Adopting
Revised Assessment Roll
Assistant City Engineer Love gave the staff report and answered questions of the council. City
Attorney Kantrud answered additional questions of the council. The following people spoke:
1. Diana Longrie, Attorney
2. Raymond Decker, 2002 Duluth Street
Councilmember Juenemann moved to approve the Resolution for the Adoption of the Revised
Assessment Roll for the Hills and Dales Area Street Improvements, City Project 09-15
RESOLUTION 13-2-868
ADJUSTMENTS TO ASSESSMENT ROLL
February 25, 2013
City Council Meeting Minutes 7
WHEREAS, pursuant to a resolution adopted by the City Council on February 11th, 2013,
the assessment roll for the Hills and Dales Area Street Improvements, City Project 09-15, was
presented in a Public Hearing format (Reassessment), pursuant to Minnesota Statutes, Chapter
429, and
WHEREAS, three property owners filed an objection to their assessment according to
the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Parcel 162922140017 – Raymond R. Decker; 2002 Duluth Street.
It is currently proposed that the property be assessed for $6,800. Mr. Decker is
requesting that the assessment be cancelled due to the assessment amount being
greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
2. Parcel 162922110075 – Joseph and Kerry Brabbit; 2132 Atlantic Street.
It is currently proposed that the property be assessed for $6,800. Mr. and Mrs. Brabbit
are that the assessment be cancelled due to the assessment amount being greater than
the benefit to the property and the reassessment not occurring in a reasonable amount
of time.
3. Parcel 162922110099 – Esther D. Olson; 2117 Atlantic Street.
It is currently proposed that the property be assessed for $6,800. Ms. Olson is
requesting that the assessment be cancelled due to the assessment amount being
greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
4. Parcel 162922140012 – Arthur Moore and Megan Nelson; 1232 Shryer Avenue.
It is currently proposed that the property be assessed for $6,800. Mr. Moore and Ms.
Nelson are requesting that the assessment be cancelled due to the assessment amount
being greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
5. Parcel 162922140045 – Kenneth G. and Therese A. Dufner; 2017 Duluth Street.
It is currently proposed that the property be assessed for $6,800. Mr. and Mrs. Dufner
are requesting that the assessment be cancelled due to the assessment amount being
greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
6. Parcel 092922440069 – Peggy J. Hartzell; 1246 County Road B East.
It is currently proposed that the property be assessed for $5,200. Ms. Hartzell is
requesting that the assessment be cancelled due to the assessment amount being
greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
7. Parcel 092922440076 – Jay R. Gruett; 1237 Leland Road.
It is currently proposed that the property be assessed for $4,000. Mr. Gruett is
requesting that the assessment be cancelled due to the assessment amount being
greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
8. Parcel 092922440086 – Rebecca Gurrola; 2210 Duluth Street.
February 25, 2013
City Council Meeting Minutes 8
It is currently proposed that the property be assessed for $5,200. Ms. Gurrola is
requesting that the assessment be cancelled due to the assessment amount being
greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
9. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street.
It is currently proposed that the property be assessed for $6,300. Phoenix Residence,
Inc. is requesting that the assessment be cancelled due to the assessment amount
being greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
10. Parcel 142922410048 – Phoenix Residence, Inc.; 1866 Furness Street.
It is currently proposed that the property be assessed for $6,800. Phoenix Residence,
Inc. is requesting that the assessment be cancelled due to the assessment amount
being greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
11. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street.
It is currently proposed that the property be assessed for $6,300. Phoenix Residence,
Inc. is requesting that the assessment be cancelled due to the assessment amount
being greater than the benefit to the property and the reassessment not occurring in a
reasonable amount of time.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following
adjustments to the assessment roll for the Hills and Dales Area Street Improvements,
City Project 09-15:
1. Parcel 162922140017 – Raymond R. Decker; 2002 Duluth Street.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
2. Parcel 162922110075 – Joseph and Kerry Brabbit; 2132 Atlantic Street.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
3. Parcel 162922110099 – Esther D. Olson; 2117 Atlantic Street.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
4. Parcel 162922140012 – Arthur Moore and Megan Nelson; 1232 Shryer Avenue.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
5. Parcel 162922140045 – Kenneth G. and Therese A. Dufner; 2017 Duluth Street.
February 25, 2013
City Council Meeting Minutes 9
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
6. Parcel 092922440069 – Peggy J. Hartzell; 1246 County Road B East.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
7. Parcel 092922440076 – Jay R. Gruett; 1237 Leland Road.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
8. Parcel 092922440086 – Rebecca Gurrola; 2210 Duluth Street.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
9. Parcel 142922440047 – Phoenix Residence, Inc.; 1685 Howard Street.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
10. Parcel 142922410048 – Phoenix Residence, Inc.; 1866 Furness Street.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
11. Parcel 142922440048 – Bob A. M. Serreyn and Dominic J. Chiappetta; 1695 Howard
Street.
It is recommended to deny cancellation of the reassessment as the property
received direct benefit (per appraisal) from the street reconstruction and utility
improvements and the reassessment occurred in a reasonable amount of time.
B. The assessment roll for the Hills and Dales Area Street Improvements, City Project 09-
15, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said
assessment roll shall constitute the assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
C. Such assessments shall be payable in equal annual installments extending over a period
of 15 years, the first installments to be payable on or before the first Monday in January
2014 and shall bear interest at the rate of 5.0 percent per annum. To the first installment
shall be added interest on the entire assessment from February 25, 2013 until December
31, 2014. To each subsequent installment when due, shall be added interest for one
year on all unpaid installments.
D. The owner of any property so assessed may, at any time prior to certification of the
reassessment to the county auditor, pay the whole of the reassessment on such
property, with interest accrued to the date of payment, to the City of Maplewood, except
that no interest shall be charged if the entire reassessment is paid within 30 days from
the adoption of the reassessment. Owner may at any time thereafter, pay to the
February 25, 2013
City Council Meeting Minutes 10
Ramsey County the entire amount of the reassessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such payment
must be made before November 15 or interest will be charged through December 31 of
the succeeding year.
E. The City Engineer and City Clerk shall forthwith after November 15, 2013 but no later
than November 16, 2013 transmit a certified duplicate of this assessment to the county
auditor to be extended on the property tax lists of the county. Such assessments shall
be collected and paid over the same manner as other municipal taxes.
Adopted by the council on this 25th day of February, 2013.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council
Members Cardinal, Juenemann
and Koppen
Nays – Councilmember Cave
The motion passed.
2. Approval of Contract Extension through 2014 for City Attorney and City Prosecution
Services with H. Alan Kantrud
Assistant City Manager Ahl presented the staff report and answered questions of the council.
Councilmember Cave moved to approve the contract extension with H. Alan Kantrud for 2014
as City Attorney/City Prosecutor and authorize the Mayor and City Manager to execute said
contract. The staff will send via email a copy of the updated contract to the council members for
their records.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
J. NEW BUSINESS
1. Approval of a Comprehensive Plan Amendment from P (Park) to LDR (Low Density
Residential) for Privately-Owned Property in the Gladstone Neighborhood
Senior Planner Ekstrand gave the staff report and answered questions of the council.
Councilmember Juenemann moved to adopt the Resolution approving a Comprehensive Land
Use Plan Amendment from P (Park) to LDR (Low Density Residential) for the property located
west of Gloster Park.
RESOLUTION 13-2-869
LAND USE PLAN AMENDMENT
WHEREAS, the City of Maplewood Planning Staff has requested a change to the City of
Maplewood’s land use plan from P (park) to LDR (low density residential).
WHEREAS, this change applies to the property located west of Gloster Park. The
property identification number is:
16 29 22 42 0057
February 25, 2013
City Council Meeting Minutes 11
WHEREAS, the history of this change is as follows:
1. On February 5, 2013, the planning commission held a public hearing. The city staff
published a hearing notice in the Maplewood Review and sent notices to the surrounding
property owners. The planning commission gave everyone at the hearing a chance to
speak and present written statements. The planning commission recommended that the
city council approve the land use plan change.
2. On February 25, 2013, the city council discussed the land use plan change. They
considered reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above
described change for the following reasons:
1. The reclassification to LDR would eliminate an inconsistency between the zoning map
and the land use plan.
2. Private property should not be guided for public use.
This action is subject to the Metropolitan Council approving this land use plan amendment
before it is official.
The Maplewood City Council approved this resolution on February 25, 2013.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approve Authorization for Improvements at 1902 E. County Road B – Police
Department Expansion Phase 1 – Parks & Recreation Department Portion
IT Director Fowlds gave the staff report and answered questions of the council.
Councilmember Cardinal moved to approve project as Improvements at 1902 E. County Road B
– Police Department Expansions Phase 1 – Parks & Recreation Department Portion; approve
the plans for the construction work at the Public Works Building; authorize the receipt of project
bids for said construction work.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADMINISTRATIVE PRESENTATIONS
None
M. COUNCIL PRESENTATIONS
February 25, 2013
City Council Meeting Minutes 12
1. Council Member Cardinal – Request to Place Discussion of Annexation of
Property to N. St Paul on Future Agenda
Councilmember Cardinal gave the report.
Mayor Rossbach moved to not continue discussion about this item by placing it on a future
meeting agenda.
Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council Member
Juenemann and Koppen
Nays – Council Members Cardinal and
Cave
The motion passed.
2. Fish Creek
Councilmember Juenemann gave an update on the Fish Creek Event Get Together that was
held at the MCC on February 22, 2013 indicating that it was a successful event.
3. Snow Shoveling
Councilmember Juenemann encouraged residents that have fire hydrants on their property to
assist the City with shoveling around them if they are able.
4. Listening Forum
Councilmember Koppen suggested that the city council not conduct the Listening Forum that is
held at 6:30 p.m. before council meetings until a better way is decided on how to conduct it. It
was agreed that the council would look for other opportunities and discuss the issue at the
upcoming council retreat or a future council workshop.
5. Charitable Gambling Funds
Mayor Rossbach inquired if there were some funds left in the charitable gambling fund. He
further asked if the council could request some of the money be spent on something. Assistant
City Manager Ahl answered questions related to charitable gambling requests. Mayor
Rossbach further explained that he had been contacted by a representative of Redeeming Love
Church for funding for a Dental Bus that travels around to help the homeless with dental work.
6. Death of Cable Commission Member
Councilmember Cardinal informed residents that Cable Commissioner George Rouse of W hite
Bear Township passed away last Saturday and offered condolences to his family and friends.
Further Council Comments
Mayor Rossbach informed residents that the City Council will have a joint workshop with the
City of Oakdale on Tuesday, February 26, 2013 at Oakdale City Hall at 5:00 p.m.
City Manager Antonen reminded council that the March 4th City Council Workshop has been
cancelled due to the council retreat on March 6th.
N. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 8:21 p.m.