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HomeMy WebLinkAbout01-28-2013 City Council Meeting MinutesJanuary 28, 2013 City Council Meeting Minutes 1 MINUTES MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, January 28, 2013 Council Chambers, City Hall Meeting No. 01-12 A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:01 p.m. by Mayor Rossbach. Mayor Rossbach recognized Sergeant Daniel Began who is a member of the Air Force for serving our Country. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Will Rossbach, Mayor Present Robert Cardinal, Councilmember Present Rebecca Cave, Councilmember Present Kathleen Juenemann, Councilmember Present – Arrived at 7:16 p.m. Marvin Koppen, Councilmember Present D. APPROVAL OF AGENDA Councilmember Cardinal moved to approve the Agenda as submitted. Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. E. APPROVAL OF MINUTES 1. Approval of January 14, 2013 City Council Workshop Minutes Councilmember Cardinal moved to approve the January 14, 2013 City Council Workshop Minutes as submitted. Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 2. Approval of January 14, 2013 City Council Meeting Minutes Councilmember Cave moved to approve the January 14, 2013 City Council Meeting Minutes as submitted. Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. January 28, 2013 City Council Meeting Minutes 2 F. APPOINTMENTS AND PRESENTATIONS None G. CONSENT AGENDA Councilmember Koppen moved to approve agenda items G1-11. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 1. Approval of Claims ACCOUNTS PAYABLE: $ 1,025,632.97 Checks # 88968 thru # 89032 dated 01/07/13 thru 01/15/13 $ 399,733.54 Disbursements via debits to checking account dated01/07/13 thru 01/11/13 $ 184,487.63 Checks # 89033 thru # 89068 dated 01/22/13 $ 262,118.06 Disbursements via debits to checking account dated 01/11/13 thru 01/18/13 $ 1,871,972.20 Total Accounts Payable PAYROLL $ 602,937.56 Payroll Checks and Direct Deposits dated 01/18/13 $ 763.00 Payroll Deduction check # 9988882 thru # 9988883 dated 01/18/13 $ 603,700.56 Total Payroll $ 2,475,672.76 GRAND TOTAL Councilmember Koppen moved to approve the Approval of Claims. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 2. Authorization to Make Payment for Eden Systems Yearly Support Contract Councilmember Koppen moved to approve the payment for Eden Systems Support Contract. January 28, 2013 City Council Meeting Minutes 3 Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 3. Approval for Police Department to Accept Squad Light Bars Councilmember Koppen moved to approve the acceptance of the awarded Squad Light Bars to the Maplewood Police Department from the Office of Traffic Safety. RESOLUTION 13-1-843 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, the Office of Traffic Safety wishes to grant the City of Maplewood the following: two Whelen Liberty LC low-profile light bars, and; WHEREAS, the Office of Traffic Safety has instructed that the City will be required to use the aforementioned for: police purposes only, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on January 28, 2013. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 4. Approval for Police Department to Accept Donation from Schmelz Countryside Councilmember Koppen moved to approve the donation from Schmelz Countryside and the necessary budget adjustments to be made for the Police Department to expend the funds. RESOLUTION 13-1-844 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor’s terms if so-prescribed, and; WHEREAS, Schmelz Countryside wishes to grant the City of Maplewood the following: $2,500, and; January 28, 2013 City Council Meeting Minutes 4 WHEREAS, Schmelz Countryside has instructed that the City will be required to use the aforementioned for: programs for youth and senior citizens, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a super majority of its governing body’s membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by a super majority vote of its membership on January 28, 2013. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 5. Approve Purchase of 1 Ton Truck and Two John Deere Park Maintenance Machines Councilmember Koppen moved to approve to enter into contracts with the following vendors for purchases under the State Contract: Frontier Ag and Turf Two John Deere Machines, MN state contract # 41934 Midway Ford Ford F350 cab and chassis, MN state contract # 55058 Towmaster Truck Equip. Stake body and equipment, MN state contract # 48613 Crysteel Truck Equip. Boss V-Plow, MN state contract # 48608 Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 6. Approval of Resolution to Increase the Scope of the Feasibility Study, Order Preliminary Design, and Increase the Project Budget, Arkwright-Sunrise Area Street Improvements, City Project 12-09 Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. Councilmember Koppen moved to approve the attached resolution expanding the scope of the feasibility study, authorizing design work, and establishing a project budget of $300,000 for the Arkwright-Sunrise Area Street Improvements, City Project 12-09. RESOLUTION 13-1-845 INCREASING THE SCOPE OF THE FEASIBILITY STUDY, AUTHORIZING DESIGN, AND INCREASING THE PROJECT BUDGET WHEREAS, it is proposed to make improvements to the Arkwright-Sunrise Area Streets, City Project 12-09 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, January 28, 2013 City Council Meeting Minutes 5 WHEREAS, On July 23, 2012 the City Council authorized the preparation of the feasibility study and established a project budget of $80,000, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The scope of the feasibility study is to include Eldridge Avenue East and Burr Street North (which lie just east of Desoto Street and south of County Road B East) for possible pavement rehabilitation. The scope of the feasibility study is to also include County Road B East from Interstate 35E to Edgerton Street and Edgerton Street from County Road B to Highway 36 for sidewalk and trail improvements (not road improvements). The City Engineer is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the additional improvements are necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. 2. The City Engineer is hereby directed to conduct design work for the making of said improvement. 3. FURTHERMORE, the finance manager is hereby authorized to adjust the project budget from $80,000 to $300,000. Approved this 28th day of January 2013 Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 7. Approval of Change Order No. 3, Gladstone Area Improvements – Bid Package 1, Project 04-21. City Engineer/Public Works Director Thompson gave the staff report and answered questions of the council. City Attorney Kantrud answered additional questions of the council. Councilmember Koppen moved to approve the resolution directing modification of the existing construction contract, Change Order No. 3, for the Gladstone Area Phase I Improvements, City Project 04-21. Authorization is given to the City Engineer to reduce retainage on the existing construction contract for City Project 04-21 from 5% to 1%. RESOLUTION 13-1-846 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 04-21, CHANGE ORDER NO. 3 AND REDUCING RETAINAGE WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 04-21, Gladstone Area Phase I Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 04-21, Change Order No. 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: January 28, 2013 City Council Meeting Minutes 6 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 which is an increase of $231,549.51. The revised contract amount is $3,784,017.25. 2. The retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 1%. Adopted by the Maplewood City Council on this 28th day of January 2013. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 8. Approval of Police Department Expansion Project Items Councilmember Koppen moved to approve the Police Department Expansion Project items listed. • Commercial Furniture Systems (CFS) – Office furniture purchases and installation for Phase 1 utilizing US Communities pricing – $21,700 • City of Maplewood – Staff is requesting the waiving of City permit fees for all phases – TBD • Mid-America Business Systems – Originally installed our Lektriever file storage units (2) and will disassemble and move to Public Works - $14,108 • Chris Mastell Trailer Rentals – Rental of temporary storage – Est. $5,400 • Dumpster rental throughout project – Est. $10,000 • Electrowatchman – City security system changes and updates – Est. $10,000 • Line 1 Partners – Low voltage cabling throughout new areas – Est. $5,000 Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 9. Commission Handbook Revisions for the Housing and Economic Development Commission Councilmember Koppen moved to adopt the language updated to the Commission Handbook to reflect the termination of the HRA and BEDC and their reforming into the HEDC. Also, the revision of the Language that would separate the Community Development and Parks & Recreation Departments. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 10. Conditional Use Permit Review for LaMettry Collision Auto Repair, 2951 Maplewood Drive Councilmember Koppen moved to review the Conditional Use Permit for LaMettry Collision Auto Repair in one year. January 28, 2013 City Council Meeting Minutes 7 Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. 11. Conditional Use Permit Termination for Allowing Parking as a Primary Use, 2951 Maplewood Drive Councilmember Koppen moved to approve the Resolution terminating the Conditional Use Permit for parking as primary use for 2951 Maplewood Drive. RESOLUTION 13-1-847 CONDITIONAL USE PERMIT TERMINATION RESOLUTION WHEREAS, Mr. McDaniels, of Maplewood Toyota, received approval from the Maplewood City Council on August 8, 2005, for a conditional use permit allowing parking as a primary use. WHEREAS, Maplewood Toyota no longer owns this property which is now home to LaMettry Collision Auto Repair, therefore there is no need for this conditional use permit. WHEREAS, this permit applies to the property at 2951 Maplewood Drive. The legal description is: SECTION 4, TOWNSHIP 29, RANGE 22, EX N 409.5 FT & EX W 197.4 FT OF NWLY 469.5 FT & EX S 698 FT THE FOL; THE E 723.4 FT LYING WLY OF HWY OF SE ¼ OF NE ¼ (SUBJ TO RD & EASEMENTS) IN SEC 04, TN 29, RN 22. WHEREAS, the history of this conditional use permit termination is as follows: 1. On January 28, 2013 the city council terminated this conditional use permit since the applicant, Maplewood Toyota, no longer owns this property and there is now a building on site. NOW, THEREFORE, BE IT RESOLVED that the city council terminates the above- described conditional use permit because parking as a primary use it no longer an acceptable use for this site. The Maplewood City Council approved this resolution of termination on January 28, 2013. Seconded by Councilmember Cardinal Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen The motion passed. H. PUBLIC HEARING 1. First Reading of the Wetland Ordinance Amendment Environmental Planner Finwall gave the staff report. Mayor Rossbach opened the public hearing. The following person spoke: 1. Sharon Sandeen, Maplewood Resident January 28, 2013 City Council Meeting Minutes 8 Mayor Rossbach closed the public hearing. Councilmember Koppen moved to approve the first reading of the Wetland Ordinance Amendment. Seconded by Councilmember Juenemann Ayes – All The motion passed. I. UNFINISHED BUSINESS 1. Approval of 2013 Rules of Procedure for City Council and Council Meetings Manual City Clerk Guilfoile gave the staff report. Councilmember Cardinal moved to approve the changes recommended by staff to 2013 Rules of Procedure for City Council and Council Meetings Manual, Section 14 – Council Administrative Policies Section D. Other Matter located on Page 11 regarding the Maplewood Monthly. Seconded by Councilmember Koppen Ayes – All The motion passed. 2. Approval of a Resolution Authorizing Submission of Request for State Bonding Funds for East Metro Training Facility Fire Chief Lukin gave the staff report. Councilmember Juenemann moved to approve the resolution authorizing submission of request for State Bonding Funds in the amount of $1 million dollars for the completion of construction for Phase 1 of the Regional East Metro Public Safety Training Facility. RESOLUTION AUTHORIZING SUBMISSION OF REQUEST FOR STATE BONDING FUNDS FOR THE COMPLETION OF CONSTRUCTION FOR PHASE 1 OF THE REGIONAL EAST METRO PUBLIC SAFETY TRAINING FACILITY WHEREAS, the Minnesota State Legislature is accepting allocations for Capital Bonding Requests for the 2013 Legislative Session; and WHEREAS, the city of Maplewood has deemed the completion of construction of Phase I of the regional East Metro Public Safety Training Facility a high priority project; and WHEREAS, the city of Maplewood is in need of Capital Bond funding to provide gap financing to supplement local and other funding for completion of construction of Phase I of the East Metro Public Safety Training Facility. NOW, THEREFORE BE IT RESOLVED, that the Maplewood City Council authorizes the submission of a request to the Minnesota State Legislature for 2013 bonding funds for the completion of construction of Phase I of the East Metro Public Safety Training Facility in the amount of 50% of the construction costs or $1,000,000. January 28, 2013 City Council Meeting Minutes 9 Seconded by Councilmember Koppen Ayes – All The motion passed. J. NEW BUSINESS 1. Conditional Use Permit Revision – Woodland Hills Church Food Shelf Proposal, 1740 Van Dyke Street (Simple-Majority Vote Required for Approval) a. Planning Commission Report b. CUP Revision Consideration Senior Planner Ekstrand gave the staff report and answered questions of the council. The following people spoke: 1. Mary Vidas, Associate Director, Merrick Community Services 2. Courtney Roessler, Merrick Food Shelf Director Councilmember Cave moved to approve the resolution for a Conditional Use Permit Revision for Woodland Hills Church, located at 1740 Van Dyke Street, to operate a food shelf. RESOLUTION 13-1-848 CONDITIONAL USE PERMIT REVISION WHEREAS, Woodland Hills Church applied for a conditional use permit revision to operate a temporary homeless shelter. WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit for churches and institutions of any educational, philanthropic and charitable nature. WHEREAS, this permit applies to the property located at 1740 Van Dyke Street. The legal description is: PID # 14 29 22 33 0001 WHEREAS, the history of this conditional use permit is as follows: 1. On December 7, 2010, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered the report and recommendation of city staff. The planning commission recommended that the city council approve this permit. 2. On January10, 2011, the city council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and this Code. January 28, 2013 City Council Meeting Minutes 10 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would not exceed the design standards of any affected street. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause no more than minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. Staff may approve minor changes. 2. The proposed use must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The temporary homeless shelter shall be limited to a period of two months each year. The number of residents sheltered shall not exceed 20 persons at a time as proposed. 5. Woodland Hills Church shall provide constant supervision when the temporary shelter is in operation. 6. Woodland Hills Church shall comply with all requirements of the Maplewood Building Official, Fire Marshal and Health Officer prior to beginning the operation of the temporary shelter. 7. Any changes in use or the operation of the temporary shelter or expansion of the church shall require review by the city council. 8. Any plans for changes to the building exterior, other than painting or repairs, shall be submitted to the community design review board, for review and approval. 9. The applicant shall notify city staff prior to operating the temporary shelter so the city can assure compliance with the allowed two months per year of the homeless shelter. January 28, 2013 City Council Meeting Minutes 11 The Maplewood City Council approved this resolution on January 28, 2013. Seconded by Councilmember Juenemann Ayes – All The motion passed. 2. Consider Resolution Adopting Living Streets Policy, City Project 11-11 Public Works Director/City Engineer Thompson gave the staff report and answered questions of the council. Councilmember Juenemann moved to approve the Resolution Adopting the Living Streets Policy, City Project 11-11. RESOLUTION 13-1-849 ADOPTING LIVING STREETS POLICY WHEREAS, the Maplewood City Council previously directed staff to identify various city services or practices that could be delivered in a more sustainable manner, and WHEREAS, the staff created a Living Streets Sustainability Work Group comprised of eight staff members and met three times in 2010, and WHEREAS, a Task Force was then created consisting of 10 members ranging from board and commission members, one council member, and staff members, and met three times in 2011, and WHEREAS, the Living Street Policy was presented twice to the Planning Commission, twice to the Community Design Review Board, and twice to the Environmental and Natural Resources Commission, and WHEREAS, the Living Streets Policy seeks to: encourage people to travel by walking or bicycling, enhance safety and security of streets, calm traffic, create livable neighborhoods, improve stormwater quality, enhance the urban forest, improve community aesthetics, reduce life cycle costs, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: The Living Streets Policy is hereby adopted by the City Council of Maplewood, Minnesota on this 28th day of January 2013, and It is further resolved that staff shall update the Living Streets Policy from time to time to ensure its relevant and effectiveness in meeting the identified goals of the Policy. Seconded by Councilmember Koppen Ayes – All The motion passed. Carol Mason Sherril, Environmental and Natural Resource Commissioner was present and addressed the council and gave additional input regarding the Adopting the Living Streets Policy. January 28, 2013 City Council Meeting Minutes 12 3. Consideration of a Resolution Supporting the Findings of the Gateway Corridor Alternatives Analysis Study Councilmember Koppen moved to approve the Resolution Supporting the Findings of the Gateway Corridor Alternatives Analysis Study. RESOLUTON 13-1-850 Resolution Supporting the Findings of the Gateway Corridor Alternatives Analysis Study WHEREAS, the Gateway Corridor Commission was established in March of 2009 to address transportation needs in the Gateway (I-94) Corridor; and WHEREAS, the Gateway Corridor is the principal east/west route for local, regional and interregional traffic through Ramsey, Washington, and St. Croix Counties connecting St. Paul and Minneapolis to the eastern metropolitan area and Wisconsin; and WHEREAS, the Maplewood is an active member of the Gateway Corridor Commission; and WHEREAS, the Commission initiated an alternatives analysis study to identity the transit solution that best meets the needs of the Gateway Corridor; and WHEREAS, these needs include the Commission’s established goals to improve mobility, provide a cost-effective economically viable solution that promotes economic development, protects the natural environment, and preserves community quality of life and overall safety; and WHEREAS, the study concluded that the alignment along Hudson Road connecting the eastern metropolitan area to the region's transit system via Union Depot best meets the needs of the Gateway Corridor; and WHEREAS, the study recommended that both Optimized Alternative 3 Bus Rapid Transit (BRT) and Optimized Alternative 5 - Light Rail Transit (LRT) adjacent to Hudson Road advance into the next phase in the transitway development process which is the preparation of a Draft Environmental Impact Statement (DEIS); and WHEREAS, a locally preferred alternative (LPA) will be officially adopted as part of the DEIS process were additional input will be garnered from the public and business sector; and WHEREAS, the findings of the study are based on a rigorous technical analysis and reflective of the input received by the community throughout the planning process; and WHEREAS, Maplewood will continue to work with the Gateway Corridor Commission to plan for future transit improvements in the Gateway Corridor and the surrounding land uses within the station areas; and NOW, THEREFORE, BE IT RESOLVED that the Maplewood city council supports the findings of the Gateway Corridor Alternatives Analysis Study. The Maplewood City Council approved this resolution of support on January 28, 2013. Seconded by Councilmember Cave Ayes – Mayor Rossbach, Council Members Cardinal, Cave and Koppen January 28, 2013 City Council Meeting Minutes 13 Abstain - Councilmember Juenemann due to her absence from the Workshop The motion passed. 4. Meeting of the Economic Development Authority [Council Serves as the EDA] Mayor Rossbach recessed the City Council Meeting and called to order the Economic Development Authority Meeting. Mayor Rossbach called the Meeting of the City Council back to order. 5. Approval of Resolution Authorization Legislation Request for Tax Increment Financing District for Research and Development Lab Facility on 3M Campus Councilmember Cardinal moved to approve the Resolution of Support for Special Legislation in connection with one or more proposed Tax Increment Financing Districts as the Maplewood City Council. RESOLUTOIN RESOLUTION SUPPORTING SPECIAL LEGISLATION IN CONNECTION WITH ONE OR MORE PROPOSED TAX INCREMENT FINANCING DISTRICTS BE IT RESOLVED by the City Council (the "Council") of the City of Maplewood, Minnesota (the "City"), acting in their authority as the Economic Development Authority (the “EDA”), as follows: (i) Findings. (a) It is proposed that 3M construct a new research and development facility in the City and undertake certain renovation and renewal of its facilities (the “Project”) located within the 3M campus in the City (the “Project Area”). (b) It is proposed that the City will construct a fire station and a city emergency operating center that will provide fire protection and emergency medical services (the “Emergency Facilities”) in the Project Area. (c) Existing tax increment financing statutes are inadequate to provide for tax increment financing for the Project and the Emergency Facilities. (d) The City, acting through the EDA, and 3M desire to propose special legislation to be adopted by the Minnesota Legislature that will provide tax increment financing assistance to the Project and the Emergency Facilities under the current tax increment financing laws. The proposed special legislation has been presented to the City Council. (e) 3M is important to the City and to the State of Minnesota as a major employer and one of the largest taxpayers in the State and the City. (f) 3M’s new research and development facility is part of a global strategy of investing in innovation, which also includes a commitment to increase research and development investment to six percent of sales by 2017. (g) The 3M research and development facility will assist in maintaining the core of 3M's research and development in the City. (h) With a large percentage of 3M's worldwide workforce likely to retire in the upcoming years, the renovation of the office space at the headquarters is a necessary step to remain competitive in today's workforce and attrack highly trained individuals. (i) The City desires to support 3M in the construction of the Project. January 28, 2013 City Council Meeting Minutes 14 (ii) Support Special Legislation. The City and the EDA hereby support the proposed special legislation that will allow special rules under the tax increment financing statutes for the Project and the Emergency Facilities. (iii) Effective Date. This resolution is effective upon the date of its approval. Adopted this 28th day of January, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. K. AWARD OF BIDS 1. TH 36 / English Street Interchange Improvements, City Project 09-08 a. Resolution Receiving Bids and Awarding Construction Contract b. Resolution Ordering Preparation of Assessment Roll c. Approval of RCPRRA License Agreement Public Works Director/City Engineer gave the staff report and answered questions of the council. Mayor Rossbach moved to approve the Resolution Receiving Bids and Awarding Construction Contract to Forest Lake Contracting, Inc. RESOLUTION 13-1-852 RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the contract bid of Forest Lake Contracting, Inc. in the amount of $16,577,185.42, is the lowest responsible bid for the construction of the TH 36/English Street Interchange Improvement – City Project 09-08 [State Project 6211-90 and Federal Project STP- TEAX 6212(278)], and the mayor and clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. Adopted by the City Council on this 28th day of January, 2013. Seconded by Councilmember Koppen Ayes – All The motion passed. Mayor Rossbach moved to approve the Resolution Order Preparation of Assessment Roll. RESOLUTION 13-1-853 ORDERING PREPARATION OF ASSESSMENT ROLL WHEREAS, the city clerk and city engineer will receive bids for the TH 36/English Street Interchange Improvement, City Project 09-08, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall file a copy of such proposed assessment in the city office for inspection. January 28, 2013 City Council Meeting Minutes 15 FURTHER, the clerk shall, upon completion of such proposed assessment notify the council thereof. Adopted by the City Council on this 28th day of January, 2013. Seconded by Councilmember Koppen Ayes – All Mayor Rossbach moved to approve staff moving forward with negotiations that are required with the Ramsey County Regional Rail Authority pertaining to the replacement of the pedestrian bridge across Highway 36. Councilmember Juenemann would like to underline the statement that says “The City understands that by Ramsey County Regional Rail Authority signing this agreement it does not obligate the City to provide for a replacement rail bridge” nor “will the City have no part in the ownership or maintenance of that pedestrian bridge facility”. Seconded by Councilmember Koppen Ayes – All The motion passed. L. ADMINISTRATIVE PRESENTATIONS None M. COUNCIL PRESENTATIONS 1. Fish Creek Event Councilmember Juenemann reminded residents that the Fish Creek Event-Minnesota Get Together on February 22, 2013 is at the Maplewood Community Center from 5:30 p.m. to 9:00 p.m. N. ADJOURNMENT Mayor Rossbach adjourned the meeting at 8:57 p.m.