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Home My WebLink About1978 12-21 City Council PacketAGENDA Maplewood City Council 7:30 P.M., Thursday, December 21, 1978 Municipal Administrative Building Meeting 78 -33 A. CALLTOORDER B. ROLLCALL C. APPROVAL OF MINUTES D. APPROVAL OF AGENDA E. PUBLIC HEARINGS F. AWARDING OF BIDS 1. Street Sweeper 2. Front -End Loader 3. City Newsletter G. APPROVAL OF ACCOUNTS H. UNFINISHED BUSINESS 1. Portable — Flashing Sign Amendment I. VISITOR PRESENTATIONS J. NEW BUSINESS 1. Portable Trailer Permit —(3M) 2. Street Improvements, Lydia Avenue, Final Payment 3. Maryland Avenue, Century to Lakewood — Parking Restrictions 4. Metropolitan Waste Control Commission Agreements a. Interceptor Maintenance Agreement b. Joint Use rental Agreement 5. Ramsey County Emergency Services — Radio System 6. State Aid- 5 Year Plan 7. Planning Consultant Selection 8. Ramsey County Street Lighting Policy 9. WatermainImprovements — BellaireAvenue 10. St. Paul H.R.A. Agreement— Radio Repeater Station 11. Paramedic -EMT Training 12. Budget Transfer: a. Publishing b. City Manager recruitment 13. Deferred Assessment Cancellation 14. Purchase of Trees 15. Reappointment of Park Commission 16. Resolution Opposing Utility Sur- Charge 17. Consolidation of Employee Benefit Groups for Insurance 18. 1979 Non -union Salaries K. COUNCIL PRESENTATIONS L. ADMINISTRATIVE PRESENTATIONS M. ADJOURNMENT MEMORANDUM TO: Mayor and City Council FROM: Acting City Manager SU13JFCT: Award of Bids - Street Sweeper and Front End Loader DATE: December 1.8, 1978 Bids will be received at 11:00 A.M., Monday, December 18th, 1978 for both a street sweeper and a four -wheel drive front end loader. Expenditures for these items were approved in the 1978 budget. A tabulation of bids and a recommendation as to the award of each will be presented at the Council meeting. Action by Council:. Endorsed---- Modif A r= � MEMORANDUM TO Mayor and City Council FROM Acting City Manager SUBJECT: Awarding of Bids - City Newsletter DATE December 15, 1978 Tuesday, December 12, 1978 at 10:30 a.m. sealed bids for the publishing of six (6) City Newsletters were opened and read aloud by Sandra Hirsch of the City staff. This was witnessed by Betty Selvog, also of the City staff. Also present was Chuck Koontz of Artcraft Press Advertisement for bids was published in the Maplewood Review on November 22 and 29, 1978. Contacts regarding bidding were made with Artcraft Press, Virture Printing and American Financial Printing. Bids received were as follows: (1) Dawson - Patterson Printers Inc. for $9,127.80, (2) Artcraft Press for $9,571.20 and (3) American Financial Printing for $11,706. We recommend the City Council award the bid to Dawson - Patterson Printers. A.cti.cn by council: Rr jeeted Date — CITY OF MAPLEWOOD 2,299.47 A C C O U N T S P A Y A B L E DATE 12 -21 -78 PAGE 1 _ CHECK* A M 0 U' N T e C L A I M A_ N T P R_P _0 S E,_,_ 00, 3093* 3_0.00 _ FEES, SERVICE 003106 4.uU SECURITY TOOL SUPPLY TNR - WINTER 003094 8.00 UNIVERSITY OF MINNESOTA TRAVEL + TRAINING OD 3095 25.00 3 M COMPANY M133864 EQUIPMENT. OFFICE 003096 ROB ERT TURNQUIST_ __ SALARIES ._+ WAGES, TEMP_._ 003097 340.00 KIRBY HOME CARE CENTER EQUIPMENT, OTHER 003100 2,299.47 003101 69462.85 003102 003703 7.U0 7.00 I MISCELLANEOUS AND- SALARIES + WAGES _._v R- - - - - - CONTRIBUTIONS_ ",RcTIREMEN - - P. E.R.A. DED PAYABLE - - -- - — - - - -- AND- CONTRIBUTIONS,RETIi P. E.R.A. DED PAYABLE TI AND - CONTRIBUONS *RETIR MN REC + PARKS ASSOC TRAVEL + TRAINING GOVT TRAINING SERVICE TRAVEL + TRAINING UAUID L ARNOLD FULL + OIL u JA U'f �suu 5 00310 * l0.60 COMMUNITY EDUCATION FEES9 SERVIC _ . . --- .. - .. -_. T :... — --_... TMR - WINTER 003106 4.uU SECURITY TOOL SUPPLY SUPPLIES9 VEHICLE OU3107 32.25 LAURIE_ BERGSTEDT T,<AVEL + TRAINING 15 109907.27 NECESSARY EXPENDITURES SINCE LAST COUNCIL MEETING CITY OF MAPLEWOOD CHECK` A M 0 U N 028454 55. :128455 32.86 ACE HARDWARE 28456 9a45 M PAL 28457 - 104.05 ALBIN 028458 469983942 028459 is919.05 328460 18.54 AMERICAN NATIONAL BANK ARNALS AUTO SERVICE MAINTENANCE MATERIALS TRAVEL + TRAINING SUPPLIES, OFFICE BONO INTEREST AND -OTHER CHARGES REP. + MAINT., VEHIC SUPPLIES, VEHICLE_ 028461 41065.76 ASHB CONSTRUCTION _ AWARDED CONST_CONTRACT5 U28462 61.95 RICHARD BARTHOLOMEW CONTRIBUTIONS,INSURANCE 0 2"8463 109.63 HATTERY WAREHOUSE SUPPLIES, EQUIPMENT ANU-SUPPLIES, VEHICLE UG0g0Y ! svv 028465 3.00 028466 47.G8 CAPITOL ELECTRONICS INC ',.uREP. + MAINT._v_RAOIa____ 028468 125.00 THE BIG WHEEL BOARD OF WATER COMM BOARD OF WATER COMM BILL BUYER FORDS BULLSEYE INC SUPPLIES, VEHICLE OTHER CONSTRUCTION CO31 WATER METER INSTALLATION UTILITIES VEHICLE . EOUIPMEN 028469 44.31 BUREAU OF BUSINESS PRAGT SUBSCRIPTIONS +MEMBERSHI 0284!0 " 25.95 MYLES BURKE CONTRI BUT IONS ,INSURANCE 028471 199.31 CAPITOL ELECTRONICS INC ',.uREP. + MAINT._v_RAOIa____ 028472 133.06 COAST TO COAST STORES SMALL TOOLS AND - MAINTENANCE MATERI' 028473 388.72 COLLINS ELECTRICAL CONST REP. + MAINT., EQUIPMEI 028474 _ _ 22.98 KENNE=TH V COL�INS i UNIFORMS a CLOTHING L 028476 * 15.00 COUNTRY CLUB MARKET INC 0284 4f foe 9U UUVNIKTDlUQ;Y 0 028478 48.05 CROSSROADS FORD 028479 305.43 DALCO CORP SUPPLIES, PROGRAM REP• + MAIN I.,:;VtHJ SUPPLIES, VEHICLE' SUPPLIES, JANITORIAL t1284p0_ _ _ 540,00 PAT DALEY FttS, StKVIut PLBG. & SEWER INS 028481 1.29 DEGE GARDEN CENTER SUPPLIES, PROGRF 028482 622.79 DISPATCH PIONEER PRESS PUBLISHING AND FEES SERVICES -- _ - ADVERTISING -WANT A 028483 133.40 DISPATCH PIONEER PRESS PUBLISHING 028484 4.80 DISPATCH PIONEER PRESS SUBSCRIPTIONS +Mi 028485 20,4 6 5.75 FAST COUNTY LINE FIRE DE .____ __ _- FEES, SERVICE - - - -__ ._.- _.__....._.__.- .. -m___- __..___,.__ FIRE PROTECTION N 028486 41.23 V W EIMICKE ASSOC INC SUPPLIES, OFFIC.1 028487 _ 7.66_ �FARWELL OZMUN KIRK + C0 MAINTENANCt MAT 028488 028489 328490 028491 ' 02 8492 J28493 139.36 J28494 55.80 1ST NATL BANK OF ST PAU FOREMAN + CLARK r MEGAN GANGE GENERAL ELtGTR GENUINE PARTS DAVID GERMAIN [C SUPPLY SUPPL1t5, UFt1L't SUPPLIES, EQUIP MEN T� AND - SUPPLIES, VEHICLE GONTRIBUTIONS,INSURANCE 9,726.76 179.45 10.110 13.83 BOND INTEREST AND OTHER CHARGE UNIFORMS + CLOTHINI UNIFORMS + CLOTHING SHII SUPPLIES, PROGRAM AND- TRAVEL + TRAININ CITY OF MAPLEWOOD A C C O U N T S P A Y A B L E DATE 12 -21 -78 PAGE 4 CHECK* A M O U N T C L A I M A N T 028495 3 6 GLAOSTON OEPA2TMEN_ FEES,_ SERVICE _ _ _ — - .FIRE — - - -- — FIRE PROTECTICN 028496 299059 GOODYEAR SERVICE STORE SUPPLIES, VEHICLE AND -REP. t MAINT., VEHI U28497 44.17 W GRAINGER INC SUPPLIES, OFFICE 028498 - 386..30 GRO §S INDUSTRIAL SUPPLIES, JANITORIAL AND- UNIFORMS + CLOTHING U2850D 02 8501 5.D8 - 'ARLINE J.HAGEN r UNITED FUND DLO PAY 65.02 THOMAS L HAGEN -- _______UNIFORMS, + CLOTHING 028502 028503 028504 _.-._.....- 0 . 28505 02850b 028507 87007 HEJNY RENTALS INC 61.83 SANDRA K HIRSCH4 166.78 HOWIES LOCK + KEY SERVIC 13.09 INDUSTRIAL SUPPLY CO INC 10.10 ��INTE NAL REVENUE SERVICE 16.2d INTL BUS MACH CORP 10.00 J + J TROPHYS + SPORTS 828509 328510 828512 028513 25.95 MICHAEL R KANE 11066 K -MART 61.95 HENRY KLAUSING 5.43 KNOWLANS SUPER MARKETS 25 *09 DONALD V KORTUS' RENTAL, EQUIPMENT AND -FEES, SERVICE RENTAL OF EQUIPMENT�4T TRAVEL + TRAINING AND - SUPPLIES, OFFICE'` SUPPLIES, OFFICE AND - SUPPLIES, PROGRAM SUPPLIES, VEHICLE SUPPLIES, OFFICE SUPPLIES, PROGRAM: JVrr6L"o, Urr lUG CONTRIBUTIONS ,INSURANC! SUPPLIES, EQUIPMENT CONTRIBUTIONS,INSURANCI SUPPLIES, PROGRAM FAIR SHARE FEES PAYABLI . mAl _ _.- _..__...___.------ _--- - - - - -- TRASH REMOVAL J28517 840.90 LESLIE PAPER A/R MISCELLANEOUS ANO- SUPPLIES, OFFICE 028518 T * 8.64 LUGER MERCANTILE CO SUPPLIES• PROGRAM - FEES SERVICE . 028519 14,335.40 MAPLEWOOD FIRE FIGHTER5 , FIRE PROTECTION 0285 6.10 MA FOODS SUPPLIES, PROGRAM 028521 �1'1.90 - MAPLEWOOD PLBG + HTG INC MAINTENANCE MATERIALS _ -- 322.56 -- �MAPLEWOOD REVIEW - -_✓�- PUBLISHING 0 942.62 MAPLEWOOD REVIEW PUBLISHING 028524 -� 315.50 MCHUTCHISON NORQUIST + FEES, SERVICE PHYSICAL EXAMINATIONS _ _ E _ _____ SUPPLIESf VEHICLE CNUROLET CO 528525 0 2 M ETRO INSPECTIO SERVICE FEES, SERVICE__ � � v _ ti _ .._... E LECTRICAL INSPECTION 028527 93. MPLS SPOKESMAN PUBLISHING 028528 ' - - 169.32 - MPLS STAR + TRIBUNE C0�_ _. PUBLISHING - -� 028529 5,713 -CO 3M COMPANY - NQT5483 SIGNS + SIGNALS _______- 1. - - -- -- - - - -._ - -.. D -OTHER CONSTRUCTiON STREET NAME FACES 028530 66 MN COMMISSION OF TRANSP _;�- REP. ± MAINT.,_EQUIPME 028531 _ 180.00 MOGREN BROS LANDSCAPING MAINTENANCE MATERIALS RADIO 028532 589.35 MD70ROLA INC 028533 9G.00 MOTOROLA INC REP. + MAINT.,_RAOIO. A C C O U N T S P A Y A B L E D DATE 12 -21 -78 PAGE 5 CITY OF MAPLEWOOD A CHECK* A A M O U N T C C L A I M A N T P P_U R__P__0 _S__E _.__.- _..____._ --_ AND- UNITEU FUND DED PAY, J28514 - -_- -- 82.91-- L LABELLES SUPPLIES, OFFICE 028515 3 39730.10 L LAIS BANNIGAN + CIRESI ___ - -. _ FEES,_SERVICE_ ______ LEGAL COUNSIL 028516 8 85 -QO L LA KE SANITATION F FEES,_S_ERVICE I GITY OF MAPLEWOOD A C C O U N T S P A Y A B L E DATE 12 -21 -78 PAGE GH ECK* A M O U N T C L A I M A N T 028534 — 3 _ DENN M ULVANEY J28535 I 0785; 1 MUNICIPAL SERVICE -` 15.00' EDWARD NADEAU 30.06 CITY OF NORTH ST P 028538 246.48 NORTHERN STATES POWER CO FEES, SERVICE _ AN I MAL... CONTROL CONTRIBUTIONS,I UTILITIES UTILITIES UTILITIES __UTILITIES,__ UTILITIES 028539 315.98 NORTHERN`SIAltS BELL BELL FUwtK UU 328540 224.14' v NORTHERN STATES POWER CO_ 028541 5.10 NORTHERN STATES POWER CO 028543 . 028544 116 NORTHERN STATES,;POWER CO NORTHER N_ STATES_ POWER - v0 _ NORTHWESTERN BANK OF MPL UTILITIES OTHER CONSTRUCT BOND INTEREST u28545�`� 628546 20 35.10 NORTHWESTERN NOR BELL BELL TEL TEL GO CO �_�__TELEPHONE I c LLtjllUNt 028547 74.24 NORTHWESTERN BELL TEL CO TELEPHONE RANCE �28548 - � ^ 9.00 G£RALO OWcN CONTRIBUTIONS, INSURANCE 028549 W ___ 6.87 OXYGEN SERVICE CO INC `,. SUPPLIES, VEHICLE G2 8550 5.88 PAKO FILM SERVICE FEES+ SERVICE FILM PROCESSING" 628551 340.96 TPAIEN 4EFRiGERATION INC REP. + MAINT.+ BLDG +GR3 028552 23+813.75 PARKSIOE FIRE DEPT _. _ - -_ _ FEES, SERVICE_ - , - - -_. ___ -- FIRE PROTECTION 028553 80.94 PHYSIO- CONTROL REP. t MAINT. EOUIPMEN - - i 28554 27032 POWER BRAKE +,t + VLnJkLL 028555 37.13 RADIO SHACK REP. + MAINT., RADIO 628556 4.90 RAMSEY COUNTY TREASURER SUPPLIES, OFFICE _ CONTRIBUTIONS,INSURAN , la' L_ (CITY OF MAPLEWOOD A C C O U N T S P A Y A B L E DATE 12 -21 -78 PAGE 7 CH ECK* A M 0 U' N T C L A I M A N T P _U _R_P 0 _S_ E 028558 89.00 R J K PRINTING . _ - __FEES9 SERVICE - __0_000 ____ �_ _ -_ --- ---- -- -�-- --- - - - - -- - - AFTER SCHOOL FLYERS 028559 119582.98 ROAD RESCUE INC VEHICLES _._- .48066 -- TIMOTHY J_TRUHLER - - - - `_ ._._ A ND -REP. + MAINT.9 EQUCI 028579 115.71 TWIN CITY COURIER PUBLISHING, G28560 261.84 S +`T OFFICE PRODUCTS IN SUPPLIES, OFFICE 028561 - �____ -� 42.15 REED SANTA CONTRIBUTIONS,INSURANC7_ 028562� 15.00 _ CARMAN G SARRACK JR _ _ _ CON ^TRIBUTIONS,INSURANCE 028563 43 SCHOELL + MADSON INC OUTSIDE ENGINEERING FEE 028564- _ 441.60 THE SHAW - WALKER CO EQUIPMENTS OFFICE 028565 291.67 SOO LINE RAILROAD CO RENTAL, PROPERTY 028566 34.95 GARY SPENCER CONTRIBUTIONS,INSURANCE 028567 ____ -- 39O.OJ _ - ST PAUL. BAR + REST EQUIP EQUIPMENT, OFFICE 0 93.70 ST P AUL RECORDER PUBLISHING 028569 6000 SUPERINTENDENT OF DOCUM BOOKS + PERIODICALS J2�8570 42.54 _ TARGET STORES INC - - - - - -- O F - -- -- SUPPLIES, FICE 328571 028572 028573 71.40 TERRACE AUTO SUPPLY CO 25095 HARRY TEVLIN 4076 RALPH THOMAS CHEVROLET SUPPLIES9_ E QUIPME NT _ _ ANU -REP. + MAINT. ^UEHI CONTRIBUTIONS,INSURANCE SUPPLIES, VEHICLE 728574 T -' - -__ 6._ - - -- -- WILLIAM THONE:" GDNTR BU , 028575 17060 _JAMES TOBIN _' - ______ _,.CONTRIBUI'IONS,INSURANCE 028576 26.75 H R TOLL CO MAINTENANCE MATERIALS 0 28577 __m... UTIl.1TIES �55.$'_ 2 TRUCK + MF'G CO -__ _- 0 .00 _._ .. - ----------- SUPPLIE, _ VEHICLE _._- .48066 -- TIMOTHY J_TRUHLER - - - - `_ ._._ TRAVEL + TRAINING___,__ 028579 115.71 TWIN CITY COURIER PUBLISHING, 31 TY OF MAPLEWOOD A C C O U N T S P A Y A B L E DATE 12 -21 -78 PAGE 8 CHECK* A M 0 U N T L A I M A N T P U R P 0 S E �C 028580 . _ TWIN _CITY FILTER_SERV IN ; SUPPLIES - _EQUIPMENT 628581 19235.60 UNIFORMS UNLIMITED UNIFORMS + CLOTHING J28582 w " 102.GO� VIKING INDUSTRIAL CENTER �� EQUIPMENT, OTHER 028583 259.05 VIRTUE PRINTING CO SUPPLIES, OFfIC£ U28584 208.93 WARNERS INDUSTRIAL SUPP SUPPLIES, JANITORIAL AND °SUPPLIES DFFIC _ °SUPPLIES, EQUIPMENT A ND -MAINTENANCE MATERIAL AND -REP. + MAINT., EQU[f 328585 59.58 WESTINGHOUSE ELECTRIC SUPPLIES, JANITORIAL }28585 -'� — 601.46 OF WHITE BcAF� LAKT - - - - -- Fc�Sr §E7VICE DATA PROCESSING,,:':;, , 028587 319. 22 XEROX CO XEROX 028588 1 XEROX CORP ACCTS PAYABLE - MISC i2 858g .__.__. -. - -- - -- 130.17 XEROX CORP' XEROX 028590 3.27 ZAYRE SHOPPERS CITY SUPPLIES, PROGRAM.. J28591 40.G0 KARI R ANDERSON SALARIES + WAGES, TEMP. 328592 15.ug6R�AN -BEiTZ - ________ SA�AZTES + WAGES, TEMP. ;:2_8593 19.50 JOSEPH CAHANES SALARIES + WAGES, TEMP, 028594 76.00 DANA DIMARTINO SALARIES + WAGES, TEMP. 378595 125.00 - ' mLINDl1 DIXON - SALARIES ^ + WAGES, TEMP. 328596` 42.00 ^ JODY GARNO- -_ _ _. ----; SALARIES +_ WAGES > _7EMP e 328597 # 44.60 JULIE KRANK SALARIES + WAGES, TEMP. — � --- 79.50 - _ --- -- __.__.. __.._ _ __.._, -- T LYNNE MARIE KRINGS -- .._ - --- - -.__-_ SALARIES + WAGES, TEMP.. il28599 15.00 THERESE PERRIZO - SALARIcS t WAGES, TEMP. A C C O U N T S P A Y A B L E DATE 12 °21 °78 PAGE 9 CITY OF MAPLEWOOD CHECK* A M O U N T C L A I M A N T P U R — P_ G2 42_.00 — ELIZABETH: PETERSON _ _�..___SALARLcS_a WAGES, TEMP* - ' 028601 ._._ 88.u0 CHARLES PLANTS SALARIES + WAGES9 TEMP. :50.0 JzS §ICA RYDEN " SALARIES + WAGES• TEMP. O26602' u2_8_603 — V - — 71.50 PAME SCMiA_f�T __��_�___-- _ SALARIES + WAGES,, TEMP. --- -- - � 028604 MARIE SASS SALARIES + WAGES• TEMP. 028605 * 24.00 JULIE SULLTVAN TEMP. 028_606 _ 210 _ RONALD BR YZINSKI EQUIPMENT,� OTHER ___,__ 028607 19.50 BRITE -LITE ELECTRIC SURCHARGE TAX PAYABLE AND -R E'F U N D 028608 9.00 CAPITOL SALES REP. + MAINT.9 RADIO 428609 - 42.45 CAPITOL OFFICE SUPPLIES SUPPLIES9 OFFICE 028610 3.44 MICHAEL CAMPBELL SUPPLIES, PROGRAM -- 128611 15.00 EAST SIDE PLBG CO REP. + MAINT.9 BLDG +GR X28612 . 369.00 INSTITUTIONAL SALES INC EQUIPMENT, OFFICE AND- SUPPLIES9 OFFICE X28613 — 57.12 — KENS AUTO - SERVICE —�_� REP• + MAINT.1 VEHTCLE 028 2 u � THE KI CO SUPPLIES, EQUIPMENT__. 028615 38.00 608 KNOWLAN SUPPLIES9 JANITORIAL. - 68.'42 -Tmm LOMITA MIDWEST TAG' G0 — SUPPLIES, PR06RAff u28616 028617 9095 NORMAN LUDLOW SUPPLIES, PROGRAM_ J28618 5 MALKERSON MOTORS VEHICLES u ?8619 ".." .- '""___ '_ JAMES MCKEE _ .--- TRAVEL 028 _ 4_7_.40 W ILL IAM MIKISKA 5UPPLIESo EQUIPMENT 028621 1 MICHAEL MULARONI DESIGN FEES, CONSULTING CITY OF MAPLEWOOD A C C O U N T S P A Y A B L E DATE 12 -21 -78 PAGE 13 CH ECK* A M O U N T C L A I M A N T P U R P O S E J2 Y — _1 NATIONAL INFO DATA_CNTR_ — ..__.BOOKS + PERIODICALS 028623 60.00 CASEY NOBEL FEES, SERVICE u28624 1.U0 PRKMAN CENTER FOR T^ BOOKS + PERIODICALS J28_ 625 _� 37.00 REFLECTO PROD UCTS CO _ _SUPPLIES, VEHICLE Q28626 * 135000 RICHFIELD BUS CO FEES, SERVICE ,GETAWAY_. —_ _ 028627 8U8.00-_ — _GALS BUILDING IMPROVEMENT';` 028628 51.33 CH SOUTTER SUPPLIES, PROGR AM_______ .. —._ -- AND TRAVEL + TRAINING 028629 028630 35.00 12.03 ST PAUL EYE CLINIC FEES, SERVICE _ -- - - - - -- -..EYE EXAMINATION SUNRAY CHRYSLER'PLYMOUTH SUPPLIES, EQUIPMENT_ TOMS M�7BIL SERVICE - - `_ — FUEL a OIL 178 37U9271.95 CHECKS WRITTEN TOTAL OF 193 CHECKS TOTAL 381,179.22 * INDICATES ITEM PAID FOR BY RECREATION FEES CITY OF MAPLEWOOD CHECK REGISTER - PAYROLL GATED 12-08 -78 CHECK NO. CLAIMANT GROSS DATE 12 -08 -78 NET 19232 VIVIAN R LEWIS 520.15 354.05 19233 LAURIE L BERGSTEDT 380.77 262.64 19234 DANIEL F FAUST If057.65 764.73 19235 ARLINE .J HAGEN 621.23 278.60 192.36 ALANA K MATHEYS 297.50 217.50 19237 LUCILLE E AURFLIUS 987.69 566.39 19238 PHYLLIS C GREEN 483.23 332.61 19239 BETTY D SELVOG 460.15 303.17 '19240 ---- LORRAINE S VIETOW-- -VOID - - - - -- 336.46- - - - - -- - - - -- 174.83 19241 JOANNE L SCHACT 114.24 110.67 19242 SANDRA K HIRSCH 682.88 431.28 19243 ALFRED J PELOQUIN 512.33 234.70 19244 JAMES,G KLEIN 84.50 83.29 19245 TERRANCE C RILEY 133.13 124.21 !19246 DAVID 1. ARNOLD 832.39 26.86 19247 JOHN H ATCHISLIN 736.62 436.84 192.48 ANTHONY G CAHANES 817.39 470.24 19249 DALE K CLAUSCN 736.62 433.12 19250 KENNETH V COLLINS 877.48 307.85 19251 DENNIS J DELMONT 924.08 52.03 19252 RICHARD C DREGER 960.78 569.95 19253 RAYMOND E FERNCW 722.59 248.92 19254 NORMAN L GREEN 856.15 404.71 19255 THOMAS L HAGEN 999.23 154.08 19256 KEVIN R HALWEG 736.62 402.50 19257 MICHAEL J HERBERT 789.53 418.66 19258 DONALD V KORTUS 73.68 36.95 19259 RICHARD J LANG 767.31 453.75 19260 JOHN J MC NULTY 915.06 506.09 19261 JAMES E MEEHAN JR 637.38 401.66 192.62 JON A MELANDER 893.87 107.97 19263 DANIEL B METTLER 670.62 437.98 19264 RICHARD M MOESCHTER 898.67 559.27 19265 RAYMOND J MORELLI 722.59 497.75 19266 CAROL M NELSON 533.08 365.08 19267 ROBERT D NELSON 736.62 478.76 19268 WILLIAM F- PELTTER 859.22 469.98 19269 CALE E RAZSKAZCFF 867.95 131.67 19270 MICHAEL P RYAN 722.59 339.23 19271 RICHARD W SCHALLER 1 656.20 19272 DONALD W SKALMAN 764.25 386.11 19273 GREGORY L STAFNE 729.81 456.52 19274 VERNCN T STILL 670.62 419.45 19275 DARRELL T STOCKTON 670.62 446.96 19276 TIMOTHY J TRUHLER 744.00 348.2.3 19277 BRUCE W WEBER 533.08 345.75 19278 DUANE J WILLIAMS 750.65 384.16 19279 JAMES G YOUNGREN 709.85 470.62 19280 JOSEPH A ZAPPA 856.15 580.06 19281 DEBORAH A BASTYR 316.62 175.56 19282 JAYME L FLAUGHER 448.52 302.94 19283 JOY E OMATH 344.77 245.79 19284 JOANNE M SVENDSEN 431.54 293.08 19285 RONALD I) BECKER 825.0.3 206.20 19286 DENNIS S CUSICK 946.88 621.30 19287 DAVID M GRAF 761.84 410.41 19288 ROGER W LEE 794.57 372.93 19289 ROBERT E VORWERK 775.85 85.62 19290 JAMES M EMBERTSON 576.15 390.99 19291 ALFRED C SCHACT 799.38 502.21 19292 CLIFFORD J MOTTAZ 205.38 167.48 19293 MARCELLA M MO'TTAZ 483.23 341.79 19294 FRANK J SAILER 270.92 211443 19295 WILLIAM L BITTNER 997.23 702.96 19296 WILLIAM C CASS 009.54 457.74 19297 JAMES G ELIAS 654.00 395.81 19298 LEOTA D OSWALD 460.15 299.45 19299 DENNIS L PECK 654.00 384.78 19300 IGOR V FEJDA 511.20 356.26 19301 WALTER M GEISSLER 625.38 418.23 19302 JAMES T GESSELE 357.84 316.38 CHECK NUMBER 19232THRU 19339 67,035.81 379829.82 PAYRCLL DATED 12 -08 -78 19240 LORRAINE VIETOR --- VOID CHECK 19340 LORRANIE VIETOR (336.46) 336.46 (174.83) 221.73 * - X - * TOTALS *** 67 37,876.72 CITY OF MAPLEWOOD CHECK REGISTER - PAYROLL CATED 12- 08- -78 DATE 12 -08 -78 CHECK NO. CLAIMANT GROSS NET - 19303 RONALD J HELEY 531.76 348.77 19304 RAYMOND J KAEDER 669.55 434.59 19305 MICHAEL R KANE 655.47 270.77 19306 GFRALD W MEYER 620.08 249.84 19307 ARNOLD H PFARR 656.35 428.00 19308 JOSEPH B PRETTKER 924.85 614.78 19309 EDWARD A REINERT 620.08 412.00 19310 GEORGE J RICHARD 655.47 405.25 19311 HARRY J TEVLIN JR 669.99 478.65 19312 M PAULINE ADAMS 562.62 370.64 19313 RUDOLPH R BARANKO 738.92 461.40 19314 ERIC J BLANK 995.35 647.85 19315 LOIS J' BRENNER 431.54 92.19 19316 BARBARA A KRUMMEL 175.98 111.67 19317 ROY G WARD 230.77 131.06 19318 MYLES R BURKE 539.20 313.14 19319 DAVID A GERMAIN 539.20 352.49 19320 MELVIN J GUSINCA 760.80 552.45 19321 ROLAND B HELEY 535.83 364,97 19322 HENRY F KLAUSING 539.20 2.99.56 19323 REED E SANTA 539.20 366.12 19324 MEGAN F GANGE 415.20 290.43 19325 JAMES R MCKEE 355.20 275.00 19326 CHRISTINE SOUTTER 355.20 267.04 19327 JEANNE A HAFNER 12.00 11.83 19328 CAVID J WALDEN 42.00 41.29 19329 JUDY M CHLEBECK 476.25 251.51 19330 THOMAS G EKSTRAND 536.88 349.89 19331 GEOFFREY W DLSCN 838.50 608.25 19332 MARJCR[E OSTRCM 730.62 500.87 19333 RICHARD J BARTFOLOMEW 548.80 276.90 19334 DENNIS M MULVANEY 548.80 339.32 19335 EDWARD A NADEAU 462.40 324.57 19336 LAVERNE S NUTESON 789.33 318.21 19337 GERALD C OWEN 569.28 336.44 19338 WILLIAM S THCNE 548.80 391.59 19339 GARY D SPENCER 647.64 436.52 CHECK NUMBER 19232THRU 19339 67,035.81 379829.82 PAYRCLL DATED 12 -08 -78 19240 LORRAINE VIETOR --- VOID CHECK 19340 LORRANIE VIETOR (336.46) 336.46 (174.83) 221.73 * - X - * TOTALS *** 67 37,876.72 CITY OF MAPLEWOOD CHECK REGISTER - PAYROLL CA1FO 12 -08 -78 DATE 12 -08 -78 CHECK NO. CLAIMANT GROSS NET 1.9340 19341 RONALD RAYMOND J HELEY J KAEDER 386.73 999.42 279.98 626.34 19342 MICHAEL R KANE MEYER 1,002.35 983.26 618.19 618.36 19343 19344 GERALD ARNOLD W H PFARR 947.49 600.70 19345 19346 EDWARD GEORGE A REINFRT J RICHARD 947.55 973.38 591.12 558.68 19347 HAR -Y J TEVLIN JR 1,014.83 931.74 689.82 583.32 19348 19349 MYLES R DAVID A BURKE GERMAIN 916.19 585.23 19350 ROLAND B HELEY 932.79 583.84 19351 HENRY F KLAUSING 976.77 929.00 663.93 601.18 19352 19353 REED F: RICHARD SANTA J BARTHOLOMEW 11021.10 686.80 19354 DENNIS M MULVANEY 1014.80 488.85 662.75 368.84 19355 19356 EDWARD GERALD A NADEAU C OWEN 967.52 629.81 19357 CARMEN G SARRACK JR 382.96 302.36 680.68 19358 19359 WILLIAM GARY 0 S THCNE SPENCER 1013.81 898.79 602.66 19360 - -- -JAMES W TOBIN --- VOID ----------- 729.18 ------------ 486.93 CHECK NUMBER 19340THRU 19360 189458.51 12,021.52 PAYROLL DATED 12 -08 - 78 19360 JAMES TOBIN-- -VOID CHECK 19341 JAMES TOBIN 19342 CARMEN SARRACK JR 19343 JAMES TOBIN (729.18) (486.93) 918.34 614.83 81.63 76.69 729.18 516.10 TOTALS** 19 129742.21 MEMORANDUM TO: Mayor and City COnnCi FROM: Councilman Anderson SUBJECT: Ordinance Amendment - Flashing and Portable Signs DATE: November 30, 1978 It is proposed that the Sign Ordinance be amended as follows (additions are underlined and deletions are crossed out): Section 818.020 (x) x. Portable Sign: r °efewe -to- any - s¢gn- not permanent ]y - attached -to- the -gr =Dung or- building. A sign_ c to b mova ble from one location to another and not ermanen_tl at to the-g groun or t any irn,ne str Such si n may consist of a mo bile st ructure such as a semi - tr carri ae, van sled, or oth dev whose rimar fu nction Burin a sLeciic time is to serve as a sign. Section 818.060 (1) 1. No sign permitted by or intensity, create pedestrian traffic. construed as traffic unless such sign is this ordinance shall, by reason of its location, color,flashinq a hazard to the safe, efficient movement of vehicular or No private sign shall contain words which might be controls, such as "Stop ", "Caution ", "Warning ", etc., intended to direct traffic on the premises. Subparagraph 8 should be added to Section 818.060 8. The shal b e no si gns having blinking, flashi o r fluttering lights o avinq_a changing brightness or color, except for signs givi serv information -- such as time and temperature. Section 818.150 (2) (a) (b) a. Portable signs with content of a public information nature shall be- permitted w }thout- need - for -a- permit--- SueFi- signs- ,Iha1t not exceed two hundred fifty (250) square feet in area. and - shat; -be- 4imited- te- thie-ty -(38} -days. b. Other portable signs shall not exceed thirty -two (32) square feet in area or ten (10) feet in height without approval of a special permit by the City Council. c. All po s igns shal be �hrrmit for a period not to exceed twent days and only one p ortab le sign may be ;located on a lot at any one time e. The required minimum setback for portabl sig ns i 10 fee from any lot ltnc. Off -site portable signs are prohibited. f. A permit must be obtai for por table si(ir , bu no fee is re quired. l i, TO: FROM: SUBJECT: LOCATION: APPLICANT: DATE: Request MEMORANDUM Mayor and City Council Acting City Manager Temporary Trailer Permit 3M Company - Building 216 3M Company December 18, 1978 3M Company has requested a temporary permit to use a mobile home as a temporary office for a car pool operation. Proposal 1. Please refer to the enclosed letter. 2. The trailer is now in place and in use 3. The present application is for a one year time period. 3M eventually plans to provide a permanent office space to replace the trailer. 3M is considering several alternatives, but they have not yet come to a decision as to a final solution. 4. There is precedent for this application. City Council has approved a series of temporary permits for the use of a mobile home as a commercial office use for the Maplewood State Bank. 5. The Fire Marshal and Building Inspector have inspected the mobile home and have no special recommendations other than compliance with all Building and Fire Codes. Recommendation Approval of the permit for one year, subject to compliance with all Building and Fire Codes. 4 5(s .Action by Council: rndorsed—_._._... McdJXi ed_._.._ �._... RejcctedY _.,.__.._.. Date...—....,.... — , _ Dtvision Engineering Department /3M PO Box 33331 St. Paul, Minnesota 55133 6121733 1110 November 30, 1978 Geoffrey Olson Director of Community Development City of Maplewood 1902 East County Road B St. Paul, Mn Dear Mr. Olson, As part of 3M's constant effort to reduce the need for 3M employees to provide their own transportation for company related business, the Employee Ground Transportation Service Department was formed to consolidate van, fleet and rental car service. This will help reduce the need for employees to drive their own cars to work in order to be assured of transportation during the day while performing company business. In order to assure maximum effectiveness of this new program, full time attendents are required for the dispensing and servicing of 3M fleet vehicles. A vehicle pool was also set up to better control the use and servicing of the vehicles. The Employee Ground Transportation service Department was directed by management to proceed with the implementation of the program as quickly as possible. The most logical location for the pool is obviously adjacent to the fuel dispensing station south of Building 216. So to expedite the implementation a mobile -type building was located and moved to the service pumps to provide temporary housing for the operation until provisions can be made for a permanent facility. It is anticipated that this unit would be needed only until fall of next year. As you know in order to expedite managements' request we proceeded directly with the project in order to avoid adverse weather problems. So, as requested, we respectfully request a temporary permit for the structure. I am enclosing a plot plan and floor plan of the temporary structure, November 30, 1978 Page 2 Kindly let us know of any fees that will be involved in securing such a permit. Don't hesitate to contact me if you need any additional information. Sincerely, Robert B. Abercrombie /skk , A T I I 2U 210 209 � 9 _9 TT% ar - = - 207 j 230 �6I"^I J p_Q � � 220 3M CENTER 200 219 D _ 3M Center E 12-18-778 DAT E =J" SCAL L Ej J ��.. tr. ll\ 1 L_. _ -1 1 Ll LN MEMORANDUM \ v TO: Mayor and City Council PROM: Acting City Manager SUBJECT: M.W.C.C. Interceptor Maintenance Agreement DATE: December 18, 1978 Attached is a copy of the request from the Metropolitan Waste Control Commission for the annual renewal of the Interceptor Maintenance Agreement 11129. The agreement covers City maintenance of M.W,C.C. -owned interceptor sewers. The renewal agreement adjusts the yearly estimated payment to the City up to $11,500 (1978 agreement - $10,282). Under the terms of the agreement, a final adjustment is made to the payments at the end of each year. The final interceptor maintenance cost is determined by proportioning the total sewer maintenance cost incurred by the City. Approval of the renewal agreement is recommended. .Action by Colmcll.a Modified...___. ---...._ . Ite j ec Date__. __ UiRi - iE November 8, 1978 =may, Mr. Eric Blank Acting City Manager City of Maplewood 1380 Frost Avenue Maplewood, Minnesota 55109 Subject: Interceptor Maintenance Agreement for 1979 Dear Mr. Blank: We wish to renew for another year Interceptor Maintenance Agreement No. 129 under the same general terms and conditions contained in the Agreement now in force between the City of Maplewood and the Metropolitan Waste Control Commission with the exception of Section 6. Cost Estimates; Payments We would like to amend this section to read: "Section 6.02 Cost Estimates; Pa mey .nts. The parties estimate that the total amount of costs which the Commission will be required to pay the Municipality for performance of this Agreement in 1979 will be $11,500.00. Such amount shall be paid in twelve monthly installments as an advance payment of such costs. On or before February 1, 1980 the Municipality will submit tothe Commission a detailed statement of the actual costs incurred by the Municipality which the board is required to pay in accor- dance with Section 6.01, and will remit to the Commission any amount paid to the Municipality which is in excess of such actual costs. If the total of the monthly advances paid by the board is less than the actual amount of such costs, the Commission shall pay to the Municipality on or before March 1, 1980 an amount equal to the difference between the actual costs and the monthly advances pre- viously paid. The Municipality shall keep detailed records support- ing all costs of the types specified in Section 6.01 which it expects the Commission to pay, and shall make the same available to the Commission on request. 550 METRO lOUPRE BLDG. 7TH& ROBERTAREW lHIHT PHUL mn 55101 612'222.8423 .. -. I _.. _. _.,..,., - Mr,. Eric Blank City of Maplewood Page 2 The Renewal Agreement is enclosed in triplicate for endorse- ment. We have signed the enclosed statement as our intention of renewing the Agreement and ask that you also sign and return to us two (2) of the executed copies and retain one (1) for your records. Should you have any questions or suggested changes to the basic Agreement, please feel free to contact us. Your cooperation in accepting this renewal procedure is greatly appreciated. Very truly yours, t Rich rd J. Doa P Chie Administ RJD:LRB:hy Enclosures cc: Richard L. Berg, Comptroller, MWCC LaRae Bohn, Administrative Assistant, MWCC George W. Lusher, Director of Operations, MWCC John Almo, Interceptor Engineer, MWCC ®M STATEMENT OF AGREEEMENT RENEWAL INTERCEPTOR MAINTENANCE AGREEMENT NO. 129 The Metropolitan Waste Control Commission and the City of Maplewood agree to renew the Interceptor Maintenance Agreement No. 129 which is currently inforce between these parties. The terms of the Agreement for the renewal period shall be the same as those contained in the Agree - ment which was executed for the January 1, 1978 - December 31, 1978 period with the exception of Section 6.02: "Se ction 6.02 Cost Estimates; Pay The parties estimate that the total amount of costs which the Commission will be required to pay to the Municipality for performance of this Agreement - in 1979 will be $11,500.00. Such amount shall be paid in twelve monthly installments as an advance payment of such costs. On or before February 1, 1980, the Mun`jpality will submit to the Commission a detailed statement of the actual costs incurred by the Municipality which the board is required to pay in accordance with Section 6.01, and will remit to the Commission any amount paid to the Municipality which is in excess of such actual costs. If the total of the monthly advances paid by the board is less than the actual amount of such costs, the Commission shall pay to the Municipality on or before March 1, 1980 an amount equal to the difference between the actual costs and the monthly advances previously paid. The Municipality shall keep detailed records supporting all costs of the types specified in Section 6.01 which it expects the Commission to pay, and shall make the same available to the Commission on request. The renewal period for Interceptor Maintenance Agreement No. 129 shall be January 1, 1979 - December 31, 1979. That both parties agree to the renewal period and terms is evidenced by the signatures affixed to this statement. FOR THE CITY OF MAPLEWOOD 1. e FOR THE METROPOLITAN WASTE CONTROL COMMISSION Barbara L. Lukermann, Chairwoman Ric d J. Do aherty, `ef 'nistrator Dated NOV 81978 MEMORANDUM TO: Mayor. and City Council FROM: Acting City Manager SUBJECT: MWCC - Joint Use Rental Agreement DATE: December 18, 1978 Attached is a copy of the request from the Metropolitan Waste Control Commission for the annual renewal of Joint Use Rental. Agreement 11150. The agreement calls for payment to the City for the use, operation and maintenance of 5.54 miles of Maplewood interceptor sewers which carry flows from Woodbury and North St. Paul. The renewal agreement adjusts the lump sum payment to $3,656, an increase of approximately 10 %, reflecting increased operational and maintenance costs. The previous annual payment of $3,324 has been in effect since 1972 when the agreement was originally approved. Sta*s efforts to obtain similar adjustments in past years have not been successful, as M.W.C.C. has held to a uniform payment of $600 per interceptor mile for its entire service area. Approval of the renewal agreement is recommended. Action by %'auln l It ; Date_.. -- UJ;ri1TE I November 8, 1978 NO'v . 3 ,?78 � � =:cn.' ENGINEH ;ING OF +ICE 1 Mr. Eric Blank Acting City Manager City of Maplewood 1380 frost Avenue Maplewood, Minnessota 55109 RE: Joint Use Rental Agreement for 1979 Dear Mr. Blank: In accordance with Section 4 of the Joint Use Rental Agreement No. 150 between the City of Maplewood and the Metropolitan Waste Control Commission, Such Contract can be renewed by consent of both parties. We wish to renew for another year the Joint Use Rental Agreement No. 150 under the same 'terms and conditions contained in the Agreement which is presently in force between the City of Maplewood and the Metropolitan Waste Control Commission, except for Section 3 in which the Commission hereby agreesto pay the Municipality the total sum of $3,656.00. The Renewal Agreement is enclosed - in triplicate for your endorsement. We have signed the enclosed statement as our intention of renewing the Agreement and ask that you also sign and return to us two (2) of the executed copies and retain one (1) for your records. Should you have any questions or suggested changes to the basic contract agreement, please contact us. Your cooperation in accepting this renewal procedure is greatly appreciated. Very truly yours, Richard J. oughe Chief Administrator RJD:LRB:hy Enclosures cc. La Rae Bohn, Administrative Assistant, MWCC George W. Lusher, Director of Operations, MWCC John Almo, Interceptor Engineer, MWCC 150 METRO /OUORE BLDG. 7TH 6 ROBERTITREET/ /RIOT PnUL mn 55101 612 222.8425 JOINT USE RENTAL AGREEMENT NO. 150 The Metropolitan Waste Control Commission and the City of Maplewood agree to renew the Joint Use Rental Agreement No. 150 under the same terms and conditions contained in the Agreement which is currently in force between these parties, except for Section 3 in which the Commission hereby agrees to pay the Municipality the total sum of $3,656.00. The renewal period for Joint Use Rental Agreement No. 150 shall be January 1, 1979 through December 31, 1979. That both parties agree to the renewal period and terms is evidenced by the signatures affixed to this statement. FOR THE CITY OF MAPLEWOOD FOR THE METROPOLITAN WASTE CONTROL COMMISSION j F_ Barbara L. Lukermann, Chairwoman itle Richar J. Dough rt C_ nis ra or Dated Dated K 8 978 MEMORANDUM TO: Mayor. and City Council. FROM: Acting City Manager. SUBJECT: Ramsey County Emergency Services — Radio System DATE: December 18, 1978 Ramsey County Emergency Services is requesting permission to establish a remote radio repeater station at the Maplewood Water Tower. The station would consist of a small antanna located at the top of the structure and a repeater located in the storage area. The station would be a key element in an improved emergency communication system that is currently being developed. Emergency Services would be responsible for all costs of installation, in a manner approved by the City Engineering Department and all costs associated with maintenance, insurance and licensing. The attached correspondence requests use of the existing electrical. power to the site. It is anticipated this would not be a significant City cost. The City currently has a similar arrangement with the Public Mousing Agency of St. Paul for the City's repeater station located at 1743 E. Iowa Avenue. Approval of the installation under the terms indicated above is recommended. L� Aatioai by Counoi.:i: Date. w. N Y RAMSEY COUNTY 3383 NORTH RICE STREET ST. PAUL MINNESOTA - 55112 PHONE:484 -8466 November 1, 1978 Mr. William Bittrier City Engineer City of Maplewood 1380 Frost Avenue Maplewood, Minnesota 55109 Dear Mr. Bittner: WILLIAM K. CONTER, JR. X . Co DIRECTOR CCEa So Nov 6 19743 This is in reference to your conversation with Mr. Bob Metzger, Adminis- trative Officer of our Communications Service Unit, on October 25, 1978. We are requesting permission to install and maintain, as necessary, a remote repeater antenna on top of the new Maplewood Water Tower located in the area of Highways 61 and 36. We are also requesting permission to install and maintain, as necessary, a radio cabinet approximately 4 ft. high, 19" deep and 24" wide, in the storage room at the base of said Water Tower. This unit will also need 110 volt power source. The installation and use of this radio equipment will increase the emer- gency radio coverage from 15 miles to approximately 50 miles. Ramsey County Emergency Services will be installing at least two other remote repeater sites which will allow the seven county metro area to have a 250 watt 24 hour a day emergency radio system available. Other remote sites will be installed as radios become available. Ramsey County Emergency Services will maintain all licenses as required by the FCC Rules and Regulations, and perform all maintenance on the radios and antennas as needed. Because of the emergency nature of this equipment, 24 hour access and security would be advisable. With Maple- wood Emergency Preparedness about to form its own emergency radio ser- vice, this installation would be of immense help to your city. We would appreciate confirmation from you on this arrangement. Very truly yours, �® U WILLIAM K. TE JR. WKC:AB I. MEMORANDUM TO: Mayor and City Council PROM: Acting City Manager SUBJECT: State Aid 5 -year Plan DATE: December 18, 1978 In July of 1978, the City was informed that the Municipal State Aid screening committee had passed a resolution requiring each municipality to submit a 5 -year construction plan to the Mn/DOT Office of State Aid by January 1, 1979. The purpose is to encourage use of the state aid funds by requiring communities to program projects. The screening committee has expressed concern that certain communities were allowing state aid allocations to accumulate and not constructing needed roadways. In response to this requirement staff: has prepared the attached construction program for designated state aid routes. In accordance with the requirements, the plan only addresses eligible state -aid construction costs on existing designated routes. Given that the primary purpose of the requirement is to encourage planned use of funds, and that funds available are very limited in terms of the City's overall need, and the limited time and resources available to work on the program; Staff does not feel that a more comprehensive construction plan is practical at this time. The plan is flexible as redesignation of roadways and changes in construction priorities can be made at any time. Staff anticipates a need for such changes as future development pressure will adjust construction priorities. The plan basically calls for use of all state -aid allocations as they become available each year. The plan calls for a negative fund balance at the end of year 1978 and 1979 as funds will be borrowed from the next year's allotment, a practice that is possible under existing procedures. The t737,000 shown in the eligible construction cost for 1978 represents an actual funding amount. A request for payment in this amount is I . currently being processed by the D.O.T. These funds have been previously committed to construction projects underway or already completed. A complete status report of the City's state -aid account is shown in the annual financial report Staff recommends approval of the attached resolution adopting the proposed program and instructing the City Engineer to submit same to the Department of Transportation. .Action by Coullell.i Lndors ed..._____..__,. M6d:i.f'1 ed___ Ro j uc t e d..__.._ - G� RESOLUTION ADOPTING 5 -YEAR CONSTRUCTION PROGRAM FOR STATE -AID DESIGNATED ROADWAYS WHEREAS: The Municipal State -Aid Screening Committee has deemed it advisable to require each municipality to submit a 5 -year construction program approved by the City Council, including sufficient projects to utilize all existing and anticipated state aid funds, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that the attached 5 -year capital improvement program for State Aid Designated Routes is hereby approved and the City Engineer is hereby directed to submit this plan to the Minnesota State Aid office by January 1, 1979. 5 -YEAR CONSTRUCTION PROGRAM FOR STATE AID DESIGNATED ROUTES Year Eligible Ending Construction Name (Termini Costs 1978 $ 737,000* 1979 $1,540,000 1980 $ 160,000 1981 $1,990,000 1982 $1,7.20,000 1983 $ 880,000 * Represents Actual Funds Requested Year End Balance ( — 62,000) ( — 191,000) - 0 - - 0 - - 0 - - 0 - Year Project Eligible Endin Name (Termini Construction Cost 1979 Gervais (Kennard - White Bear) $ 530,000 Gervais (S.T.H. 61 - English $ 430,000 English (Gervais - S.T.H. 61) $ 100,000 Maryland ( McKnight - Century) $ 480,000 1980 Cope (English - Atlantic) $ 160,000 1981 Hazelwood (S.T.H. 36— County Road "C ") $ 940,000 Marylake (McKnight - Century) $ 1,050,000 1982 Hazelwood (County Road "C" - Beam) $ 820,000 Hazelwood (County Road "B" - T.H. 36) $ 400,000 1983 Hazelwood (Beam - County Road "D ") $ 880,000 3 1A z 1982 4 V :,,tIp ---------- ....... It L49W lIt leoo u Lux 11 - 1981 1982 1983 €, I leoo u Lux TECHNICAL SUPPORT SERVICES DIVISION a TECHNICAL M13140RANDIUM N0; 78 -47 -SA -11 June 30p 1978 TO s Municipal Engineers FROM . Gordon M. Fay Director, Office of State Aid Distribution J SUBJECT' Implementation of a 5 -year construction program to encourage a reduction in the unencumbered construction fund balance, The Municipal Screening Committee at its June 1 -2, 1978 meeting passed a resolu- tion which statess That by January 1, 1979 each municipality shall submit a 5 year construction program which has been approved by their city council.. This program shall include sufficient projects to utilize all. existing and anticipated funds and shall be updated periodically (not to ex- ceed 3 years). Should a program not be submitted by January 1, 1979, twice the cityrs unencumbered construction fund balance ;hall be deducted from its needs prior to the 1980 apportionment, and if recess® sary, increase to 3 times the amount prior to the 1981 allotment and to 4 etc, times the amount until such time as a program is sub - mitted or the needs are reduced to zero. In 1983, each city will be reviewed to determine the progress of their five year program, Failure to implement the proposed pro- gram, or other acceptable projects would impose the same adjustments as for failure to submit a 5 -year program, To further encourage the use of these funds, those cities which have not used municipal State Aid funds for a construction project in the 5 years prior to January 1, 1978, would have the preceding formula concerning implementation applied beginning prior to the 1980 apportionment, To comply with this directive each city is requested to submit a council approved itemized 5 year program of proposed construction by priority showing the termini, length, estimated cost and type of anticipated projects; along with a map indica- ting the locations of each project. This submittal mist be returned to the District State -Aid Engineer by January 1, 1979, but an earlier return would be helpful to resolve questions which may occur. The reporting will be reviewed at the district and by our office, with any unusual conditions being referred back to the Screening Committee at the spring meeting for their decision. 1 Page 2 Also enclosed are a copy of the Screening Committee Minutes of the June meeting, and a revised copy of the current resolutions of the Municipal Screening Committee. /Gordon M. Fay Director, Office of State Aid Enclosures: .tune Screening Committee Minutes Resolutions of the Municipal Screening Committee Municipal Map for 5 -year Program Report MEMORANDUM P� TO: Mayor and City Council PROM: Acting City Manager SUBJECT: Planning Consultant Selection DATE: December 18, 1978 Enclosed are copies of proposals from each of the three consultants selected for final interviews with the Planning Commission. The Planning Commission recommended that the City hire the firm of Midwest Planning and Research,Inc. At a previous Monday night meeting, the Council indicated that they did not wish to interview the consultants, but would rely primarily on the Planning Commission's recommendation. I have, therefore, only asked a representative of Midwest Planning and Research to attend the Council meeting to answer any questions that you may have and to give the Council a chance to meet she consultant. As indicated on the enclosed memo to the Planning Commission, staff concurs with the Planning Commission and also recommends that the Council hire the firm of Midwest Planning and Research, Inc. Action by Council: Endorse _____— Re j ec Data c MEMORANDUM TO: Mayor and City Council PROM: Acting City Manager SUBJECT: Planning Consultant Selection DATE: November 29, 1978 Staff solicited six proposals to complete the work required by the State Mandatory Planning Act (see enclosed request). The consultants submitted the following cost estimates: $17,600 1. Tom Loucks and Associates, Inc. 19,250 2. Midwest Planning and Research, Inc. 21,200 3. Barton Aschman 28,000 4. Brauer and Associates, Inc. 31,900 5. Mateffy Engineering and Associates, Inc. 34,800 6. Urbanscope The wide variation in costs is to be expected, because the Metropolitan Council has or variation ststis thatamosttOffthetconsultants did e not b have timehtoo reason deail that is determine the level of work that the City has already completed. Staff has ng asked the Commission e consultants consultantsV�haveerellatively to closer with cost the Planning estimates. Bprincipal accurate cost estimates for of proven experience in comprehensive planning for local communities. The City should also look for someone who is sympathetic to Maplewsomeo u attitude toward i land development and planning. The consultant should be planningconsultant�snce in and who will reflect your attitudes and philosophy. primarily selling experience and creativity. Budget $21,200 is budgeted for this work in the 1979 Budget. Work Program Keep in mind that the proposed work programs are based on the consultants' perception of the problem . A revised work program will have to be worked out with the consultant who is finally selected. I am sure that there will be additions, deletions, and revisions. T Rec Each of the three firms interviewing are qualified and in a relatively similar price range. Staff recommends that Midwest Planning and Research, Inc. be hired for this job. Staff was particularly impressed with the wide variety of experience in comprehensive planning and the completeness and thoroughness of the work pro- posal by Midwest Planning. REQUEST FOR LAND USE PLAN UPDATE PROPOSAL Request The City of Maplewood is soliciting proposals to bring our present Land Use Plan into conformance with the requirements of the Metropolitan Land Use Planning Act. We are looking for the minimal level of planning necessary to meet the require- ments of the Act. Further work should be shown as an option. All work must be completed by August 1, 1979. Your proposal should reflect the use of Maplewood's Staff for routine survey or "leg- work ". Other than a minimum of meetings 'For initial presentations, Maplewood will handle the public meetings. Status Our present Land Use Plan was adopted in 1972 and contains the following elements: General Plan Goals Existing Conditions and Land Use Land Use and Thoroughfare Plan Open Space Plan Community Facilities Plan Since that time the following studies have been done: Water and Sewer Plan - 1972 Drainage Plan - 1974 Park and Open Space Study - 1974 Municipal Facilities Study - 1974 Soil Study (SCS) - 1971977 Transit Study (MTC) A Transportation Study and Wetland Study are now in the process of being completed. These the mee the Planning A proposed work program and cost estimate should be submitted to: Geoff Olson Director of Community Development Maplewood City Hall 1380 Frost Avenue Maplewood, Minnesota 55109 March 1978 HOW TO SELECT A PLANNING CONSULTANT Selecting a Consultant Once a community's decision - makers have decided to hire a consultant, they should first define the nature of the development problern and objectives of the planning . work sufficiently to permit proper choice. Having completed this task, the planning commission, tfre city council or both bodies working cooperatively should consider the general qualifications of a number of firms which appear to be capable of meeting the requirements of the assignment. They should interview one or more (preferably not more than three) firms which appear to be the best qualified. Interviewing the Consultant To judge a firm's relevant qualifications, it is necessary to establish some criteria by which each interviewee will be assessed. Perhaps one of the most important attri- butes to look for is creativity, which is a measurement of the ability of a consultant to be innovative in his approach to the solution of problems. Competency is another important consideration, for each consultant must have capability as shown by education, experience, credentials and qualifications. Examine closely each proposal submitted. In your estimation, does it address itself to issues and concerns at hand, and does it provide reasonable approaches? Will the consultant effectively present the plans and policies of the council and planning commission to the public? Does the consultant establish or convey an aura of mutual professional trust and respect in dealing with other agencies, not to mention the public? Finally, cost is an important consideration, although not the primary one. Is the cost of the service commensurate with the complexity of tasks to be performed? Before or during the interview, community decision - makers should request samples of the consultant's planning work such as special studies, reports, codes and ordinances. Review thoroughly these sample materials. Are they impartial or do they appear stereotyped? Are they imaginative, reasonable and implement - able? Do the final reports appear to be precise and understandable? Do they provide material that is both interesting and useful to the community? Since the consultant may not always be available to provide advice, his material must provide a continuing guide for the community as it performs its responsibilities. Inquire as to the consultant's current and planned work loads and relate that to available personnel. Will the consultant be able to perform the necessary work within a reasonable time limitation? Is the interviewee already committed to too many other projects? Be sure to ask for officials y in other elected and appointed communities where the consultant has worked to solicit their reactions to his work. Also, did other communities served by the consultant have similar taken? What were a l f what was the approach the results? Services and Fees of a Professional Planning Firm Generally, the services a consultant can provide range from detailed studies and analyses in addressing specific problems to advising communities in the formulation of planning policies and programs. Where a full range of services is not needed, technical assistance can be provided — i.e., use of the consultant's expertise with regard to a particular problem or concern. MEMORANDUM TO: Mayor. and City Council PROM: Acting City Manager SUBJECT: Ramsey County Street Lighting Policy DATE: December 7.8, 1978 Ramsey County has recently adopted a new policy for lighting county roadways which will take effect January 1, 1979. The policy, in effect, says that Ramsey County will provide warranted street lighting at intersections of County and State roads and at intersections of two (2) County roads, along with some miscellaneous street lighting in high - traffic hazard areas. Under the policy, the County will not provide lighting at City - County intersections or at mid -block locations of County roads. The County has also requested Northern States Power to discontinue service to road lights not covered by the policy. If the City wishes service to continue at these locations, it is necessary for the City to authorize N.S.Y. to do such at a cost of the City. The policy is the end result of a series of negotiations and deliberations that started with a 7.977 Minnesota Legislative Amendment. Chapter 435 of the laws of 7.974 called for Ramsey County to "appropriate $60,000 annually and pay it to the municipalities in the County, outside t1ile City of St. Paul, to aid the municipalities in the construction maintenance of municipal roads, streets or bridges ". The 1977 amendment increased the amount to $100,000 and added wording which could he :interpreted as requiring the municipalities to be responsible for installing and maintaining traffic controls and lights. In the fall of 1977, Ramsey County informed the municipalities that the County was discontinuing all street lighting services and that the municipalities were responsible for that function beginning January 1, 1978,under the terms of the legislative amendment Under this arrangement, Ramsey County proposed to turn over to the municipalities an estimated 1978 street lighting cost of $66,700. The 1978 increased aid to the cities is a fixed amount of $40,000 which will not reflect increased cost with time. The allotment also is divided among communities in accordance with the legislated formula reflecting population and miles of County streets and not increased lighting cost Under this proposal, Maplewood would have acquired an additional 1978 lighting cost of approximately $16,000. Mapl.ewood's share of the increased aid is approximately $6,500. After a considerable amount of negotiations between County officials, Ramsey County City Engineers and Ramsey County Managers, and an opinion by the State Attorney General, the attached Ramsey County Street Lighting Policy emmer.ged. Most City Administrative Officials, including Maplewood staff, gave tentative agreement that they would recommend that their Council accept the. compromise County policy and take over lighting cost not covered; as the policy represents a substantial movement from the County's original. position and it is apparent that the County has the authority to turn off lights not covered by the policy. The adopted policy will require the m unicipalities to take over all estimated $43,700 in streeting lighting cost in 7.979. The estimated 1979 cost f the City of Maplewood to take over existing street :Lighting not covered by Ramsey County is $11,450.. This exceeds the additional County allowment (allocated at the end of each year starting in 197£3) by approximately $4,950. Sufficient funds are available in the 1979 budget to cover the increased cost as an additional. $10,000 (net costs) was budgeted to cover the County's original proposal.. options available to the City at this time appear to be, (1) accept the County's policy and take over street lights not covered, (2) allow the County to turn off lights not covered by the policy, (3) attempt by way of legal. means to restrain the County from turning off the lights. it is the understanding of staff that the latter was investigated by the Manager's Negotiation Group and not deemed advisable. To allow the lights to be terminated would also discontinue a needed public service. Such action could create a number of hazardous traffic situations and would certainly result in severe reaction by the public. Both the latter alternatives would tend to undermine the negotiations done by the municipali.ti.esj as the adopted policy is a negotiated compromise. As previously indicated, staff recommends that the Council authorize N.S.p. to continue service to the street lights not covered by the Ramsey County policy. Staff: anticipates scrutinizing the need for individual lights in this group as time permits. 7 Action by- Coun.o"7.s1 I<PNNETH E. WELTLIN [��3 Y Ay y{ 1 Offic of ` C.ounty Engineer 1 dcrnseg C®L�i.A 1( , E 1 �A! jy 1 e r PHYLLIS F. Sf ECKER Administrative Assistant 502 Courthouse St. Paul, Minnesota 55102 Telephone (612) 298 -4127 November 29 197 FltpM [SIR. PUBLIC WORKS REEERRE •Tat CIIITY MANAGER City of Maplewood _ 7 CLERK Mrs. Lucille E. Aurelius �/ FINArICE eiF::crGR 1380 frost Avenue - — COMM. DEVELOPMENT Maplewood, Minnesota 55109 COMM. SERVICES PUBLIC SAFETY PERSONNEL OTHER �_'� Policy for Lighting County Roadways �12 743 PATE At its meeting November 28, the Boprd of County Commis- sioners adopted Resolution 78 -1394 establishing a new policy for lighting county roadways to be effective January 1, 1979 The policy describes the locations where the County will normally furnish energy costs for warranted lights (designated Al through B7 in the policy)< Enclosed is a copy. of our letter to the Northern States Power Company requesting discontinuation of service I ffective January 1, 1979, to the road lights not covered by the policy'. A copy of the inventory of street lights in your munici- pality is enclosed, also. The discontinued lights are indicated on the street light inventory by a circle of the identification number. z e ethe� in County Engineer pfs:m att: Resolution 78 -1394 Policy for Lighting County Roadways Street Inventory for Municipality Letter to NSP 11/29/78 t Board of '� )®a�' °i y c®z12.Z22iS'S,ton err Presented By C ommissio ner N orgard - Date Novemb Attention* Ken Weltzin, County Engineer; Budget & Accounting; No. � 7 II--139 4 - -- WHEREAS, The Board of Ramsey County Commissioners has determined, through a study by the County Engineer's Department, that certain road lights are essential to the operation of the County's highway system; and WHEREAS, The Board has determined that certain road lights are not essential to the operation of its highway system; Now, Therefore Be It RESOLVED, That the Board of Ramsey County Commissioners hereby adopts s the two page "Policy for Lighting County Roadways" which is made a part hereof by reference and is on file in the Office.of the Board of Ramsey County Commissioners; and shall be effective January 1, 1979; and Be It - rurther RESOLVED, That the County Engineer is hereby authorized and instructed to direct the Northern States Power Company to discontinue electrical energy to road lights not included in the attached "Policy for Lighting County Roadways ". WARREN W. SCHABER, MU)tman 13 r POLICY POR LIGHTING COUNTY ROADWAYS P urpos e The purpose of this policy is to establish the guidelines for county cost participation and maintenance responsibilities pertaining to all road lighting on county roadways. This guideline pertains to all exist- ing and future locations. Explanation To clearly define -the cost participation and maintenance responsibilities between the county and any public authority or agency having jurisdiction over entering roadways to the county road system, these responsibilities must be established in .advance of the installation. Def initions t State •• Minnesota Department of Transportation County - Ramsey County, acting by. and through its Board of Commissioners City - Municipal corporation, acting by and through its council Standar Procedures Where sufficient warrant exists (as determined by the County Engineer) for the installation of road lighting, the county will normally furnish the construction costs, engineering and inspection costs, and energy costs only at the following locations: A. Signal Lighting 1. County road or county state aid highway and state highway 2. County road or county state aid highway and county road or county state aid highway B. Road Lighting 1. County road and railroad crossing 2. Narrow bridge over or under the county road 3. Adverse curve .4. County state aid highway/state highway intersection 5. Bounty state aid highway county state aid highway intersection 6. County state aid highway county road intersection 7. County road /county.ro.ad.intersection 1 ..,v The county will not normally furnish costs in cases where it cannot justify a need for 'lighting at these locations based on these guidelines. Installations will be permitted at no cost to 'the county if an agency agrees in writing to assume all costs. E xceutions Existing traffic signal agreements If existing agreements provide for cost participation contrary to these guidelines, the traffic signal agreement shall prevail. Suture traffic signal agreements Road lighting responsibilities at future traffic signal installations will be in accordance with the existing signal policy. Energy conservation If the Hoard of Ramsey County Commissioners or its appointed representative determines certain .locations or categories of lights shall be removed for 'the purpose of energy conservation, the munic- ipalities will receive 30 days` written notice prior to such action, and this action may be appealed to the County Board or its appointed representative, or the municipalities assume responsibilities for the affected lights. �s KENNETH E. WE LTZ.IN `County Engineer 1 P. SPECKER Administrative Assistant Office of Rcroset+ C(�untg Enghwer 502 Courthouse St. Paul, Minnesota 55102 'relephone (612) 298 -4127 November 29, 1978 Mrs. Opal. Cockriel Street Lighting Coordinator Customer Service, St. Paul Division Northern States Power Company 825 Rice Street - St. Paul, Minnesota 55117 Policy for Lighting County Roadways At its meeting November 28, the Board of Ramsey County Commissioners adopted Resolution 78 -•1394 establishing a new policy for lighting county roadways to be effective January 1 1979. The policy describes the locations where the County will normally furnish energy costs for warranted lights (designated Al through B7 in the policy). The County Board Resolution also instructs this depart - ment discontinue electric energy to road lights not included in the policy. Attached is an inventory of road lights in Ramsey County by their locations within the various munici• -. palieies. Will you please discontinue service to all. street lights indicated by a circle of the identification number on the inventory as of January 1, 1979 Kenneth E. Weltzin, P.E. County Engineer pfs:m att: Resolution 78 -1394 Policy for Lighting County Roadways Street Light Inventory Copy of Municipal. Letter 7y'¢> • Sbb Y!1 2660r CIVIC CENrER DRIVE 7ELF.Prn 4S4 J ?TI �_�� ..� MINNE507A Sir tlovember 1, 1972 TO: Ramsey County Managers FROM: James F. Andren'° RE: Ramsey County S reet Lights For the past year, Ramsey County and the fifteen communities outside of St. Paul have been discussing the problem of jurisdiction and funding res- ponsibilities of various street lights on county roads. This is generally the result of the county's desire to limit and remove itself from this area. The 1977 legislature passed an amendment to the section of the law dealing with the distribution of funds to the so- called out - county communities which changed the dollar limit from $60,000.00 to $100,000.00. This was done with the expectation that the cities would then assume some of the street light- ing responsibilities on the county roads. The county's interpretation of this differed greatly from those of the cities' and numerous meetings and dis cussions followed. This resulted in the Ramsey County ".anagers group forming a negotiating committee to represent the cities and a proposal being presented to the county representing the cities' position. The county, rather than acting immediately on this proposal, requested an at- torney general's opinion to clarify what the 1977 legislative amendment actual- ly meant in terms of funding responsibilities for the various agencies. The Attorney General stated that it was still the county's entire responsibility, unless that responsibility is accepted by the communities. The county engineer's office has now drafted a proposed funding arrangement which is attached for your review. This will be presented to various county committees this month before going to the full Ramsey County commission. The negotiating committee of the Ramsey manager's group should, therefore, meet as soon as possible to discuss this item so that our input can be made before de- cisions are reached by the county. It is, therefore, requested that a meeting be held at the City of Roseville to review this matter. The county engineer's proposal essentially recommends that the county continue to be responsible for and pay the Northern States Parer Company bills for all traffic signals and street lights; except those that are on the intersection of a county road and a city road, or are mid -block lights on county roads. In doing so, the county this year would be looking at a Northern States bill of approximately $24,500.00, while the communities would 1w expected to pick up $43,672.00. This latter amount would, of course, be offset by the $40,000.00 added to the legislation last year, which is allocated to the communities at the end of each year. The net affect would, therefore, be about $3,7 to the communities for this year. It should be noted, of course, that the $40,000.00 in the legislation is distributed on a different basis than actual street lighting bills. This results in some communities receiving more money s n -- -111, November 1, 1978 Ramsey County Managers than they would have to pay for street lights, others breaking even and some having to expend more funds than they would receive. An example of this is the City of Roseville which would be billed for $10,430.40 worth of street lights and through the State allocation formula receive $9,098.00. The $1,332. difference would, therefore, have to be made up by the City of Roseville. The system would appear to have considerable merit as a solution to the problem on a system, rather than street -light by street -light basis. Due to the nature of the problem and the size of the expenditures involved, it is anticipated that this will be a very close vote at the county com- mission. Therefore, it would seem advisable for the cities to take a uni- fied position on this matter. If we conclude that it is, indeed, a reason - albe compromise, then efforts should be made to make this known to the county. If you have any questions, prior to our meeting, please feel free to contact either myself or Charles Honchell, my public works director. Yours truly, James F. Andre City Hanager JFA /c encl; cc: C. V. Honchell AFF ww# £§� \� � )\ k t .| £ d/ ) §e t ;! m § J \ a } / \ , � ! 9 \ JA k m . k ; $/ / %# }} • y � . ... . .. . . . ate. MEMORANDUM T0: Mayor. and City Council FROM: Acting City Manager. SU13JLC'T: Bellaire Avenue Watermai.n DATE: December 18, 1978 Requested i.a approval of an amendment to the Developer's Agreement: for Robert: Til.sen's Maplewood Heights #9 allowing residents along Bellaire Avenue to become a party to the agreement During plat review of Maplewood Heights #9, the City required the installation of watermain on I3ellai.re Avenue to provide for looping of main through the proposed subdivision. Assuming that residents in the area would oppose assessments for the improvement Tilsen Homes agreed to install the main at its expense. Under the normal developer's agreement, front foot construction cost would be reimbursed to Tilsen Homes if abutting residents connected to the water main within a five- year period. Residents requesting to connect to the main would be required to pay a cash connection charge equivalent to the standard assessment rate at that time. While the contractor was working on the installation of watermain in the subdivision, several residents of Bellaire Avenue expressed the desire to connect to the main. It became apparent a considerable savings could be realized by the residents if services were installed with the initial. installation of the main. The developer's agreement with Tilsen Homes required only the installation of the main. State statutes governing public works construction which require public hearing and formal bid procedures would not allow the City to complete the project and assess to the abutting property owners without substantial delays to the subdivision. The interested parties then met with Tilsen homes and made an arrangement for the residents to pay Tilsen homes directly for the installation of watermain and services. Parties involved have been informed that Council approval. will be necessary as Tilsen Homes is constructing the subdivision under the terms of a developer's agreement with the City and that City records must reflect which properties are subject to a cash connection charge in the future. Improvements to properties included in the agreement would be considered paid along with other subdivision improvements. Residences abutting the new installation and not requesting participation would be subject to the standard cash connection charge in the future. Tilsen homes has constructed the watermain and service at his own risk, anticipating Council approval of this arrangement. Approval is recommended. Action by - Ro j ec tr- ;d_.__.______.. MEMORANDUM TO: Mayor and City Council FROM: Acting City Manager. SUBJECT: St. Paul. H.R.A. Agreement - Radio Repeater Station DATE: December 18, 1978 The Public Housing Agency of St. Paul is requesting an amendment: to the agreement which allows the City to operate its repeater station at 1743 E. Iowa Avenue,_ St. Paul. The City has recently replaced the main elements of the general service radio system including the repeater station located at the P.H.A.'s hi- rise. The installation of the new equipment has caused the P.H.A. to review the original agreement, a one - dollar contract dated July of 1970. The proposed amendment would clarify the names of the agencies involved and calls for the reimbursement of the P.H.A. for cost of :Labor due to the City's request for access after regular. hours. The original agrement did not address this issue. The City does not have a history of after hours repair. work. Staff feels this is a reasonable requkest and recommends approval of the amendment. Wt:ion by Council: t I VBLIC HOUSING AGENCY OF THE CITY OF .SAINT PAUL, MINNESOTA 339 Bremer Building, 419 North Robert Street, Saint Paul, Minnesota 55101, phone (612) 298 -5668 November 3, 1978 City of Maplewood 1380 Frost Avenue Maplewood, Minnesota 55109 Re: Amendment No. 1 to the Permit for a Radio Antenna and Related Equipment at Minn. 1 -13 Gentlemen: Enclosed are four copies of Amendment No. 1 to the Permit for a radio antenna and related equipment on our hi—rise located at 1743 E. Iowa Avenue. If they are acceptable, please execute and return three copies so that we may forward one to your bonding company. if there are questions call me at 298 -4481. Sincerely, A. Russell Harju Contracting Officer Enc Mary Ann Sudeith, Frank J. Rodriguez, Sr., Helen fish, Peg Fourre, Al Hester, Mamie Morgan, Grant West chairporson vico chairperson Minn. 1-13 a AMEND NO. 1 to the PERMIT FOR A RADIO ANTENNA AND RELATED EQUIPMENT THIS AMENDMENT NO. 1 Entered into by and between the Public Housing Agency of the City of Saint Paul, hereinafter referred to as the "PRA ", and the City of Maplewood, herein- after referred to as the "City "; WITNESSETH THAT: WHEREAS, the Housing and Redevelopment Authority of the City of Saint Paul., Minnesota and the Village of Maplewood executed a Permit dated July 1.6, 1970 for a radio antenna and related equipment on the PHA high rise building at 1743 East Iowa Avenue; and WHEREAS, The Public Housing Agency of the City of Saint Pau]. was created from the Housing and Redevelopment Authority by Chapter 228 of the Laws of Minnesota for 1977 to handle all public housing; and WHEREAS, the Village of Maplewood is now titled the City of Maplewood; and WHEREAS, the names in the Permit need changing, from the Housing and °Redevelopment Authority to the PHA and from the Village of Maplewood to the City of Maplewood; and 14HEREAS the PIlA must pay their caretaker overtime for work after regular work hours and the City may request access after regular work hours; NOW, THEREFORE, the parties hereto do mutually agree to the following revision to the Permit: 1. Change all reference in the Permit from the "Housing and Redevelopment Authority of the City of Saint Paul, Minnesota" and "Authority" to the "Public Housi of the C ity of Sa Paul - " and "PHA ". 2. Change all reference in the Permit from "Village of Maplewood" to the "City of Map lewood ". 3. Add the following sentence to the end of the second paragraph on Page 2: "The City will reimburse the PHA for any labor charge due to the City's request for access after regular work hours." ATTEST: ATTEST: PUBLIC HOUSING AGENCY OF THE CITY�OF SAINT �P/A�� /UL jj RV Title CONTRACTING OFFICER // Title SUPE RVISOR OF ADMINISTRA CITY OF MAPLEWOOD STATE OF MINNESOTA Its I ts kA 5s December. 18, 1978 STAFF REPORT To: Mayor and City Council. From: Staff. Subject: Budget Transfer. Request In accompaniment with the attached memorandum seeking authority to expend public safety paramedic training funds to train emergency medical technicians, the following is a projected cost summary to provide such training prior to receiving our grant money allocations: National Registry Examination Fees $ 600.00 Books and Materials 650.00 Practical Examination Fees 100.00 30 Hours of Physician Instruction Time 1,015.00 22 Hours of Nurse Instruction Time 550.00 280 Hours of Paramedic Instruction Time 4,200.00 75 Hours of Nurse Tutorial Time 750.00 30 Hours of Clerical Time 300.00 $8,].65.00 The anticipated revenue from the grant will be $8,400. Staff therefore requests a budget transfer from the contingency account to the appropriate paramedic temporary wage and commodity account . in the amount of $8,165 to meet the necessary expenses. Action by Council.: Mouifi.edV.._..__ Ro3 eotedw....__d..,.w. Date —......w.....aM.m...- November 30, 1.978 To: From: Subject MEMORANDUM Chief of Police Richard W. S a er Lieutenant Dennis S. Cusi.ci' Maplewood Emergency Medical echnicians Course •- November 1978 Recognizing the need for efficient patient care within the Emergency Medical Services program in the City of Maplewood combined with our system of volunteer firefighters and conflicting class hours of traditional E.M.T. courses, it becomes imperative that we develop our own Emergency Medical Technicians course. our course curriculum was developed not only to meet the State and National requirements but also the needs of the E.M.S. program within Maplewood. Dr. Robert Vantyne, Director of the Emergency Medical Department at St. Paul Ramsey Hospital, has agreed to serve as the Medical Director of our program. The above - mentioned curriculum was submitted to the Minnesota Department of Health and approved. I have attached their letter confirming this approval. In addition to the E.M.T. programs authorized by the Department of Health, the State has reimbursement funds available in the amount of $21.0 per student to finance the costs of such programs. I have also included a copy of the State Statute authorizing such reimbursement funds. The Health Department has assured me that our program will qualify for this reimbursement, however, payment is not made until successful completion of the class by each student. The classes are 81 hours in length, and our completion date will be mid - February 1979. The majority of instruction is done by physicians and nurses from St. Paul Ramsey Hospital along with our paramedic officers who are paid their respective salary rates via the reimbursement funds. In addition to the above salary expenses, books, handout materials, medical equipment and secretarial services are needed during this course,and monies must be expended prior to receiving our grant funds. It is my recommendation that we seek City Council authorization to expend City funds, specifically funds from the 1978 and 1979 paramedic training budgets as needed to cover the above - described expenses prior to our receiving our reimbursement fund. Processing these payments in this manner will allow us to attract enthusiastic instructors and provide for very accurate accountability of funds. DSC:js r minnesota department of health 717 s.e. delaware St. minneapolis 55440 (612) 2965221 July 31, 1978 Lt. Dennis Cusick Maplewood police Department 1380 Trost Avenue Maplewood, Minnesota 55109 Dear Lt. Cusick, 7 axni pleased to inform you that the Commissioner. of Health approved the 81-Hour Emergency Care Course Curriculum as submitted'by the Maplewood Police Department on June 6, 1978. Graduates of this training program will be recognized as meet- ing the training requirements for ambulance personnel as set forth in Minnesota Statutes, Section 144.804, Subd. 1. The curriculum was approved for a two year period beginning June 6, 1978 and ending June 6, 1980. We wish you success in your program. Sincerely, apes M. Stoffels, i_ef mergency Medical Services Section Minnesota Department of Health JMS:dn an equal ;opportunity employer u " 0 rninnesota department of health 717 s.e. delaware st. minneapolis 55440 PHONE: 612/2 -5281 TO Volunteer Ambulance Personnel FROM: James 14. S'toffels, Chief (Acting) Emergency Medical Services Section SUBJECT: Application for Volunteer Ambulance Attendant Training Reimbursement. During the 1.977 Minnesota Legislative Session, a bill to amend - the Ambulance Licensing Law passed. This..Act, Chapter 427, authorizes the Minnesota Department: of Health to reimburse certain volunteer ambulance personnel for expenses accrued in completing the 81. -Hour Emergency Care Course (see attached). The Act includes the following conditions: 1. The Act does not allow reimbursement to volunteer ambulance personnel that work for private ambulance services. 2. Reimbursement is limited to 81 -Hour Emergency Care Course graduates. Costs for refresher training or other courses are not reimbursable. 3. Only volunteers that begin and complete training after July 1, 1977 are eligible for reimbursement. The Act i.s not retroactive.' Please fill out the top portion of the attached form after you have completed the 81 -Hour course and give it to the political subdivision or nonprofit hospital or nonprofit corporation that operates your ambulance service. They are to.-complete the form and mail it to: Minnesota Department of Health Emergency Medical Services Section 717 Delaware Street S.E. Minneapolis, Minnesota 55440 Upon receipt and verification of the reimbursement form, the Department of Health will process a warrent in the amount of expenses, not to exceed $210.00. T c heck must be end by the polit subdivisio nonprofi t hospital o the nonprofit corpora operati the ambulan service. They will the be respo nsible for actual reimb the volunt S If you have further questions, please contact Lois Des Parte our staff at 612/296- 5281.' " an equal opportunity employer EMS 8/77 MEMORANDUM TO Mayor and City Council FROM Acting City Manager SUBJECT Budget Transfer DATE December 13, 1978 Staff requests a budget transfer of $1,700. to 101- 113 -4360 (Personnel,Publishing), use The budgeted amount for 1978 for Publishing expenditures for 1978 exceed these budgeted normal staffing during the year. This is a new positions which have been authorized. from the Contingency Account: for help wanted advertising. was $860. Anticipated amounts, due to greater - than result of employee turnover and C- /fiction by Council: 14 odif:1 ed__._ _. D2to_- _.__.._.._. __.. V MEMORANDUM TO Mayor and City Council FROM Acting City Manager SUBJECT Budget Transfer- -City Manager Recruitment DATE December '15, 1978 The City's financial control system provides that budget appropriations be encumbered when expenditures are obligated. This means that the budget is charged when an item is ordered rather than waiting until after a check has been issued to pay the bill. No checks have been issued relative to the City Manager recruitment process but expenditures have been obligated. Therefore, it's necessary to process a budget transfer for 1978 to appropriate sufficient monies to cover 1978 costs for the City Manager recruitment. Staff recommends that a $3,000 budget transfer be authorized from the City Manager's salary account to the Personnel function to finance the following costs for 1978: $2,600 - Consulting fees (City Attorney) $ 400 - Airfare (for out -of -state applicants) $ — 3, D00 Total Action by Council; E nd. c r s e d_ __.___- ..__. Modif:i lie j c: ct ed..... _._.____._ L a e _.. S r, - ;1V v MEMORANDUM TO: MAYOR AND CITY COUNCIL FROM: ACTING CITY MANAGER REGARDING: DEFERRED ASSESSMENT CANCELLATION REPORT &. /J The Council took action on September 15, 1977 to defer the difference of $1,184.48 from a 1" water. service ($475.13) to a 1 inch water service ($1,659.61) subject to the standard deferment policy. The standard deferment policy is that the deferred assessment is due and payable when the property changes hands, is sold, built upon, or improved in any way. Mr. Rossback's property in question State Bank. Mr. Rossback feels that not a residential rate charge and a of service. Action by'Counc:Ll., ndo'rsed� . Da i;e..__ is on Beam Avenue, just east of the new Maplewood he was charged for a commercial rate. There was commercial rate. The charge was according to size :.�. Ir_ Mrs. L. Aurelius City Clerk City of Maplewood December 5, 1978 Dear Mrs. Aurelius,. This letter is a formal request to be heard by the city council, regarding a cancellation of the amount assessed to my Beam Ave, property for a water service. I have been assessed for an oversize water service, 1 and 1/2 inch, when all. that is necessary is a standard 1 inch service. All other residential lots have only a standard I inch service, and I. see no reason this oversize should be applied to my property only. It was my understanding at the time of the assessment hearing that the council deferred the difference in cost til such time that this property would be commercially developed, and this, however., is not the way it appears in the records. Since this service was put in without my knowledge and since all other residential lots are not required to have it I request that the additional charge be cancelled or deferred until commercially developed. Sincerely, Raymond L. Rossbach 2055 Radatz Ave. No. St. Paul, MN 55109 e. Mrs. Math:i.lda 11owleLL t Assess as proposed. Instructed to apply for Senior Citizen Deferment. f. Mapl.et000d State Bault Assess as proposed. f;. Mr. Elmor M. B:i.rkeland, 2015 Radatz Avenue Assess as proposed, lx. Robert J. O'Dea, 1995 Radatz Avenue Assess as proposed. i. Mr. Donald Regan, Maplewood State Batik Assess as proposed. j. Mr.. Edward Weyandt, 1.984 Radatz Avenue Assess as proposed. k. Mr. Dale Reed, 2014 Radatz Avenue Assess as proposed. Staff to investigate easement. .l. Mr. Pranc:Ls Trepanier, 2810 White Pear Avenue Assess as proposed. in, Mr.. Ray Rossbach, 2055 Radatz Avenue aW Mayor Murdock moved to defe th e d i f fer elice (;1,11'4.4 b a 1" wa s ervi ce t o a - ].' - s" wa ter_ s for Code No. 57 subject to the standard de,`.erment uol.icv. - - -- -'�— Seconded by Councilman Greavu. Ayes - all. n. Netnorlin, Inc. Assess as proposed. o. Herbert Bruentrup, 2980 White Bear Avenue t co st of 270 75 - -- Councilman Creavu m oved tode - fer the cos d.iffe_r be stre_ets_- med- ium to_str.ectt co mue f hropor_ty Code No. 57 00 08 0 30 owned by Ilerbert L'ruenLrup s ubject t standard def:er � - -^ Seconded by Councilman Wi.egert. Ayes •- all.. p. Lawrence Schroeder, Code No. 57- 00210 - 260 -75 Councilman Greavu mov to de the cos_t_diff between a 2" w service to _a 1." wn ct_v:i 0'1,481.29) for property Code - No. 57 0021.0 080 30 oa ;ned I l,awrcncc_2 Sc lu.oc de.t__ ub_ c(t to the SLand a d dc.t e t ineu Lo I i y� - 16 •- 9/15 r MEMO To: Mayor and City Council From: Staff Subject: Park Trees Date: December 18, 1978; Background It has come to our attention that there may be a real shortage of trees for purchases during 1979. For the next five years, one of the Park Commission's goals is to purchase trees for the City nursery. With this in mind, it is important to place our order as quickly as possible for 1979. The Park Commission has approved this purchase and have allocated 1979 funds for it. Recommendation Staff suggests the Council authorize staff to place an order for 55,000 north of trees during the first reek of January, 1979. Orders to be based on bid prices and availability of selected species. Z ifs Q Courc_... .............. Bato- X-1 i ENO To: Mayor and City Council Troia: Staf r Subject: Park Commission Re- appointments Date: December 18, 1973 The terms of Don Christianson and Voya Piletich expire on December 31, 1973, Both commissioners have expressed an interest in re-appointment for a three year germ. 0 a., Raj Ca Lip._._.,...__ D""'to ....__ RESOLUTION WHEREAS current conditions are causing a substantial increase in the cost of electric and gas service to home owners, and WHEREAS there is a campaign and. a need for energy conservation and, WHEREAS it appears that the utility company may try to increase rates for energy consumption where users are successful in reducing their consumption thus having a negative impact upon the energy conservation program, IT IS HEREBY RESOLVED by the Council of the City of Maplewood that it protests any sur-charge or increase in rates where customers have reduced their energy through conservation methods as the policy would gouge conscientious customers and frustrate the national energy - conservation policy. BE IT FURTHER RESOLVED that if such reduction and use is a real problem to the utility company then it is necessary to find some other way of solving it than increasing the rates. BE IT FURTHER RESOLVED that a copy of this Resolution be forwarded to members of the Minnesota Congressional Delegation, appropriate members of the State of Minnesota Legislature, Governor of the State of Minnesota, State and Federal Energy Commissioner or Commissioners. John Greavu, Mayor ATTEST; Lucille A. Aurelius, Clerk N MEMORANDUM TO Mayor and City Council FROM Acting City Manager RE Consolidation of Employee Benefit Groups for Insurance DATE December 12, 1978 ��°...� I Proposal 7o adjust employee insurance benefits so that all non--union employees receive the same level of benefits. Bach round Exhibit A is a listing of the different employee benefit groups 'for insurance that are currently in effect. Employee benefit groups one thru four in Exhibit A resulted from union negot'ia'tions and are provided for within the union contracts for each group listed, Employee benefit groups five thru eight developed in a haphazard manner over the past several years. Most cities have only one benefit group for non -union employees rather than four. Having several groups complicates accounting and is confusing for employees. Therefore, it's proposed that employee benefit groups five thru eight be consolidated into one group for all non - union employees with the following benefits: Excluding L.T.D. - insurance, the value month. (The L.T.D. insurance premium at a rate of $1.13 per $2,000 of sala per month.) The current value of the that would be consolidated (five thru breakdown of this is shown in Exhibit benefits for groups one thru four. of these benefits total $77.78 per is based upon salary paid up to $20,000 ^y which makes the maximum premium $11.30 insurance benefits for the benefit groups eight) ranges from $65.73 to $77.78. A B along with the value of insurance The consolidation of employee benefit groups five thru eight will increase insurance costs to the City as follows: A) Non -union police and Fire Marshal - -no increase in cost as all current employees have over 5 years of service and qualify for insurance benefits that total $77.78 per month. B) City :Manager's Secretary -- increase - in maximum cost from $67.78 to $77.78 per month will cost the City $120 per year. C) Assistant Fire Marshal -- increase in maximum cost from $65.73 to $77.78 per month will cost the City $144.60 per year. D) Department heads and City Manager -- increase in maximum cost from $72.22 to $77.78 per month will cost the City $66.72 per employee in this group (Total cost = 8 x $66.72 = $533.76.) The total cost for the consolidation is $798 and will result in higher insurance benefits for ten employees. Formula Value Health insurance: Employee 100% $ 33.75 Dependents 50% plus $5 $ 34.93 Dental insurance $ 5 $ 5.00 L.T.D. insurance 100% based on salary Life insurance $10,000 $ 4.10 Excluding L.T.D. - insurance, the value month. (The L.T.D. insurance premium at a rate of $1.13 per $2,000 of sala per month.) The current value of the that would be consolidated (five thru breakdown of this is shown in Exhibit benefits for groups one thru four. of these benefits total $77.78 per is based upon salary paid up to $20,000 ^y which makes the maximum premium $11.30 insurance benefits for the benefit groups eight) ranges from $65.73 to $77.78. A B along with the value of insurance The consolidation of employee benefit groups five thru eight will increase insurance costs to the City as follows: A) Non -union police and Fire Marshal - -no increase in cost as all current employees have over 5 years of service and qualify for insurance benefits that total $77.78 per month. B) City :Manager's Secretary -- increase - in maximum cost from $67.78 to $77.78 per month will cost the City $120 per year. C) Assistant Fire Marshal -- increase in maximum cost from $65.73 to $77.78 per month will cost the City $144.60 per year. D) Department heads and City Manager -- increase in maximum cost from $72.22 to $77.78 per month will cost the City $66.72 per employee in this group (Total cost = 8 x $66.72 = $533.76.) The total cost for the consolidation is $798 and will result in higher insurance benefits for ten employees. 4. R ecommendation Staff recommends consolidation of employee insurance eight into one group for all non - union employees with the benefits paid for by the City: 100% of employee health i 50% plus $5 of dependents health insurance premium, $5 of premium, 100% of the premium for $10,000 of employee life 100% of the premium for employee L.T.D. insurance, groups five thru following insurance isurance premiums, dental insurance insurance, and Action by Coun 1l: Endorsed ........ Mod:i.Y ied....._.-_.__ Re j ect8d_r_w__ —_.— Insurance Benefits Paid By City for Full -Time Employees 1978 5. Employee 100% 50% none. 100% Life with Benefit Heali:h Insurance Dental (_.T.1). Insurance _Group Employee Dependents Insurance Insurance Provide 1. A.F.S.C.M.E. C'lerica'l Technical Unit 100% 50% $3.00 of 100% $10,000 premium pd. $10,000 for 2. A.F.S.C.M.E. Supervisory 100% 50% $5.00* 100% $10,000 employees with $7.59 ** 3. AFSGME Public Works Unit 100% 50% $3.00 100% $10,000 4. Police Local 320 Unit City pays $75.00 per month toward L. T. D., health, and $5,000 none 100% life insurance but nothing paid toward dental insurance. 5. (don -union Police Personnel and 100% 50% none. 100% $ 5,000 for with Fire Marshal than 10 years of service. plus $10 employees with up to 5 years of service and $10,000 for employees with 5 years or more 6. City Manager's Secretary 100% 50% none 100% $10,000 7. Asst. Fire Marshal 100% 50% none 100% $ 5,000 0. Department (leads 100% 50% $4.44 of 100% $10,000 and City Manager premium paid * For employees with 0 to 10 years of service. ** For employees with more than 10 years of service. Exhibit B " CITY COST FOR EMPLOYEE INSURANCE* 10/1/78 Premium Rates G.11.P, Dependents Health Dental Life Total 29,93 EMPLOYEE G.H.P. 70,78 BENEFIT Employee 4.10 G ROUP Health, 1. A.F.S.C.M.E. Clerical 75.37 29.93 Technical Unit 33.75 2. A.F.S.C.M.E. Supervisory Unit 2.05 0 •- '10 Years 33.75 .00 Over 10 Years 33.75 3. AFSCME Public Works Unit 33.75 4. , Police 320 Unit 33.75 5. Non -union Police 29.93 ,00 Personnel and 65.73 29.93 Fire Marshal: 4.10 72.22 0 - 5 Yeara 33.75 Over 5 Years 33.75 6. City Manager's Secretary 33.75 7. Asst. Fire Marshal 33.75 8. Department Heads and City Manager 33.75 G.11.P, Dependents Health Dental Life Total 29,93 3,00 4.10 70,78 29.93. 5.00 4.10 72.78 29.93 7.59 4.10 75.37 29.93 3.00 4.10 70.78 30.61 - 32.68 ** ,00 2.05 66.41 - 68.48 39.93 .00 2.05 75.73 39.93 .00 4.10 77.78 29.93 .00 4.10 67.78 29.93 ,00 2.05 65.73 29.93 4.44 4.10 72.22 *Excludes L.T.D. insurance * *Cost of L.T.D. insurance for officer with base pay of $1155 /mo, is $6.52 which leaves $32.68 for dependent health insurance. Cost of L.T.D. insurance for officer with base pay of $1520 /mo. is $8.59 which leaves $30.61 for dependent health insurance. `r ** Indicates these positions have remaining steps . before reaching midpoint of their salary schedule; all other positions have already reached midpoint, * ** Increase recommended for these positions is same as the 3 AFSCME bargaining units noted above, Accti_ori by Councia: Endorsed _ -. _,., _.. __. Reiected ___ MEMORANDUM TO Mayor and C'i'ty Council FROM Acting City Manager and Staff Team RE Salaries DATE December 14, 1978 In December of '1977, the Council approved salary adjustments for staff based on current ,job responsibilities. This was followed by a Council decision in July of 1978 to adjust staff salaries upwards by 7 %, retoactive to 1 -1 -78, based on the standard 1978 wage increases given to all other City bargaining units, both unionized and non - unionized, The one exception in 1978 to the 7% was in the Local 320 bargaining group, which represents our Police Officers; this unit was awarded an 8.57% salary - increase by a panel of 3 arbitrators, as the wage issue had been unsettled 'in contract mediation. The arbitration panel also awarded 'longevity pay ranging from 3% - 9% and $85 /month special assignment pay. Following are wage agreements approved by Council, which will become effective 1 -1 -79: AFSCME Clerical & Technical Unit 6% salary increase* AFSCEME Supervisory Unit 6% salary increase* AFSCME Manual - Maintenance Unit 6% salary increase* *Plus 80% of the Twin Cities Cost -of- Living above 6% as measured for the period June 1978 to June 1979 paid retroactive to the first pay period in July 1979. In view of the above, staff recommends that a 6% salary increase be applied on 1 -1 -79 to the Salary Plan of the following personnel ( *.plus the same 7 -1 -79 COLA increase as the above -noted bargaining units, not to exceed 1 % ,, so as to keep within suggested Federal wage guidelines): City Manager Director of Public Works ** Director of Public Safety Director of Community Services ** Director of Community Development ** Director of Personnel ** Director of Finance City Clerk Deputy Police Chief ** Police Lieutenants ** Secretary to City Manager * ** Emergency Preparedness Director * ** Deputy Health Officer* ** Athletic Coordinator (Part- Time) * ** This salary increase will ensure that the corrective measures the Council acted on in December of 1977 will retain their validity and more discrepan- cies will not be created.