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HomeMy WebLinkAbout12.18.80i { A. CALL TO ORDER MINUTES OF MAPLEWOOD CITY COUNCIL 7:30 P.M., Thursday, December 18, 1980 Council Chambers, Municipal Building Meeting No. 80 -31 A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council Chambers, Municipal Building and was called to order at 7:30 P.M. by Mayor Greavu. B. ROLL CALL John C. Greavu, Mayor Present Norman G. Anderson, Councilman Absent Gary W. Bastian, Councilman Present Frances L. Juker, Councilperson Present Earl L. Nelson, Councilman Present C. APPROVAL OF MINUTES None. D. APPROVAL OF AGENDA Mayor Greavu moved to approve the Agenda as amended: 1. Beam Avenue — Costs Seconded by Councilman Nelson. Ayes — all. E. CONSENT AGENDA A Councilman Nelson moved, seconded by Councilperson Juker, Ayes — all, to approve the Consent Agenda Items 1 through 14, as recommended 1. Accounts Payable Approve the accounts (Part I — Fees, Services, Expenses, Check No. 004986 through Check No. 004048 — $159,390.55; Check No. 007825 through Check No. 007995 — $412,842.83: Part II — Payroll Check No. 26234 through Check No. 26354 — $48,110.68) in the amount of $620,344.06. 2. Budget Transfer.: Data Processing Authorized transfer of $3,500 from the General Fund Contingency Account to the Fees for Service Account, to cover the increased costs of the Data Processing Consortium. 3. State Aid Transfers — Beam Avenue Authorized transfer. of $22,000 from the Street Construction State Aid Fund to the Special Assessment Fund to finance the following projects: — 1 — 12/18 $11,000 - Project No. 70 -5 $11,000 - Project No. 71 -16 4. Budget Transfers: Building Inspections Authorized transfer of $8,3004from Wage Account 101- 153 -4010 to the Fees for Service Account 101 -153 -4480 to cover the increased costs for plumbing, electrical and heating inspections. 5. 1981 Fire Service Contracts Approved the 1981 fire service contracts for three Maplewood Fire Departments: East County Line Fire Department Gladstone Fire Department Parkside Fire Department 6. Budget Transfer: Real Estate Taxes Approved the transfer of $695 from the General Fund Contingency Account to pay the 1979 and 1980 taxes for the park property - Lot 1, Block 5, Mary Anderson's Crestview Addition. 7. Shade Tree Program Resolution No. 80 -12 -239 WHEREAS, the Minnesota Department of Agriculture requires all municipalities wishing to apply for State Grant -In -Aid Funds for 1981 to submit a resolution of the governing body authorizing the municipal program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: The City Manager is hereby authorized to execute and submit the 1981 Shade Tree Program application to the Minnesota Department of Agriculture. 8. Contract Amendment: Project 77 -9 Resolution No. 80 -12 -240 WHEREAS, the City Council of Maplewood, Minnesota, recognizes that it is necessary, expedient and proper to amend the contract for Improvement Project 77 -9, Gervais Avenue, Kennard Street to White Bear Avenue; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That Contract Amendment No. 1 (Revised) dated, November 26, 1980 for Improve- ment Project 77 -9, Gervais Avenue, Kennard Street to White Bear Avenue, resulting in a net increase of $1,279.75, be approved. 9. Reduction in Contract Retainage: Gervais, Highway 61 to English Project 78- 1 Resolution No. 80 -12 -241 WHEREAS, it is deemed necessary, expedient and proper, and in accordance with Minnesota State Statute, to reduce the amount retained from a contractor when at least 90% of the contract is completed; and - 2 - 12/18 WHEREAS, approximately 96% of the work on Improvement Project 78 -1, Gervais, Highway 61 to English Street is completed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the retainage on the contract for Improvement Project 78 -1, Gervais, Highway 61 to English Street with Shafer Contracting Company, Inc., be reduced to 5 %. 10. Budget Transfer: Paramedics Approved the transfer of $5,000 from account No.. 101 -112 -4480 to account No. 101- 122 -4420. 11. Renewal Off -Sale Liquor License: Bodell's Spriit Corner Resolution No. 80 -12 -242 RESOLVED, by the City Council of the City of Maplewood, Ramsey County, Minn- esota, that the following Off Sale Liquor License having been previously duly issued by this Council, is hereby approved for renewal for one year, effective January 1, 1981, with approvals granted herein subject to satisfactory results of required Police, Fire and Health Inspections: Bodell's, Inc. 1690 White Bear Avenue Maplewood, Minnesota 55109. 12. 1981 Fee Schedule for Reservation of Park Facilities Approved the 1981 Fee Schedule - Reservation of Park. Facilities as follows: 1) Daylight Athletic Field reservations including rinks and fields - FREE (excludes Tournament Reservations) 2) Light charge for Athletic Field at Wakefield Park, Goodrich Park, or Hazelwood Park - $12.00 per hour per field (6:30 - 10:00 P.M.) 3) Weekend Tournaments -- All tournaments held on Maplewood Parks Must:. a) Be sanctioned by A.S.A. and M.R.P.A. Association b) Only teams registered with M.R.P.A. may compete in these tournaments c) All games must be officiated by A.S.A. officials from Mapleleaf Officials Association d) Motorized vehicles are not allowed on the park property e) All games must be completed by 10:00 p.m. with all people out of the park by 10:30 p.m. f) No games may start on Sunday at Wakefield #1 before 11:00 a.m. g) All rental fees must be paid in advance prior to the start of scheduled event. City sponsored groups, local youth, athletic groups and local community service organiztions fees as follows: a) Field use FREE b) Marking compound $2.50 /bag c) Park shelter FREE d) Sound system FREE - 3 - 12/18 e) Lights on rink $7.50 /Hour f) Lights on athletic field $12.00 /field /hour g) Hollywood bases FREE? h) Field liner FREE i) Field drags FREE Local private groups, teams or organizations fees as follows: a) One- Two -Three Fields (includes marking $20.00 /field /day compound) b) Park shelter $25.00 /day c) Sound system $ 5.00 /day d) Lights on rink $ 7.50 /hour e) Lights on athletic field $12.00 /field /hour f) Hollywood bases $ 5.00 /set /day g) Field liner FREE h) Field drags FREE i) Cleanup Fee $35.00 Outside teams, groups or organizations fees as follows: a) One- Two -Three Fields (includes marking $35.00 /field /day compound) b) Park Shelter $25.00 /day c) Sound system $ 5.00 /day d) Lights on rink $ 7.50 /hour e) Lights on athletic field $12.00 /field /hour f) Hollywood bases $ 5.00 /set /day g) Field liner FREE h) Field drags FREE i) Cleanup Fee $35.00 In addition to rental fees, all groups will be required to make a $50 damage deposit with the office of Community Services. Renting groups are responsible to make sure all trash is put in trash receptacles for park crews to collect. If park areas are left clean and in good repair, the $50 damage deposit will be returned. All games under the lights at Wakefield, Goodrich, and Hazelwood Parks are subject to light fees as previously stated. The City of Maplewood reserves the right, either directly or through its designated representative, to operate concession facilities at public parks where tournaments and similar events are being held. Groups may purchase concession rights for a fee of $125.00 per each three day tourna- ment. For the sale of beer, a temporary 3.2 beer license must be purchased through the City Clerk's office in City Hall. In additon, each applicant must have adequate insurance coverage for any liabilities that may be incurred. All concessions at Wakefield #1 must be sold through the "J.C." concession stand. Concesssions at Goodrich must be sold through concession stand located in the park building. - Any beer wagons, vans, or trucks must be located in parking lots only, and cannot remain on the park property overnight. - 4 - 12/18 ` 4) Rink permits will be granted to City groups for special skating parties or activiites, only during hours not normally scheduled for public skating at a fee of $5.00 /hour for supervisor plus lighting rental fee. 5) Puppet Shows — for special showings by the City Traveling Puppet Theatre -- $45.00 /show Through this policy, the Office of Community Services reserves the right to require, at the applying group's expense, the assignment of a Community Services Department staff member to be present during the duration of the event. Failure to meet any of all of these conditions will result in forfeiture of the $50.00 damage depost. All groups are responsible to repay in full any and all damages resulting from theft or vandalism to any equipment of facilites used during the rental period. 13. Budget Reallocation: Heritage Center k Authorized reallocation of money from the Heritage Barn fund account to be used for the installation of the furnace at the Heritage Center. 14. Budget Transfer: Election Account Approved Budget transfer of $2,723.89 from the General Fund Contingency Account to the Election Account Number 101 -114. E —A Appointment: Park and Recreation Commission a. Mayor Greavu moved to reappoint the following persons to the Park and Recreation Commission for three year terms: Bernard Grover, 1725 E. Laurie Road Marvin Mahre, 2095 Prosperity Avenue John Chegwyn, 1631 E. Sextant Avenue Seconded by Councilperson Juker. Ayes — all. E —B LEAGUE OF MINNESOTA CITIES — PRESENTATION Mr. Donald Slater, Director of the League of Minnesota Cities and Mr. Harvey L. Lange, Mayor of Robbinsdale, requested Council support of the League proposal to construct their own building. Mayor Greavu recessed the meeting at 8:13 P.M. to convene as the Maplewood Board of Adjustments and Appeals. Mayor Greavu reconvened the meeting at 8:39 P.M. F. PUBLIC HEARINGS 2. Street Vacation: Kingstone Street — Jacobs — 8:15 P.M. — 5 — 12/18 A a. Mayor Greavu convened the meeting for a public hearing regarding a proposal to vacate Kingston Avenue from Sylvan Street to a point 165 feet east. The Clerk stated the hearing notice was in order and noted the dates of publication. b. Manager Evans presented the staff report recommending that the Kingston Street right -of -way, from Sylvan Street to a point 134.9 feet easterly, be vacated for street purposes only, reserving unto the public such uses as, but not limited to, power lines, sanitary and storm sewer, a pedestrian walkway, and snow storage. Approval is recommended on the basis that: 1. It is cost prohibitive to construct and assess a street on the subject right -of -way. 2. It is in the public interest to vacate the subject right -of -way. Prior to issuance of a building permit for Lot 5, Block 4 of St. Aubin and Dion's Rice Street Addition, the City's Environmental Health Official shall approve plans for on -site water facilities. C. Commissioner Prew presented the following Planning Commission recommendation: "Commissioner Fischer moved that the Planning Commission recommend to the City Council that Kingston Street right of way, from Sylvan Street to a point 134.9 feet easterly, be vacated for street purposes only, reserving unto the public such uses as, but not limited to, power lines, sanitary and storm sewer, a pedestrian walkway, and snow storage. Approval is recommended on the basis that: 1. There is no further public need for this street; 2. It is cost prohibitive to construct and assess a street on the subject right of way; 3. It is in the public interest to vacate the subject right of way. Prior to issuance of a building permit for Lot 5, Block 4 of St. Aubin and Dion's Rice Street Addition, the City's Environmental Health Official shall approve plans for on -site water facilities. Commissioner Whitcomb seconded. Ayes - all." d. The applicant, Ms. Lois Jacobs, 525 So. Lexington Avenue, spoke on behalf of her request. e. Mayro Greavu called for proponents. None were heard. f. Mayor Greavu called for opponents. None were heard. g. Mayor Greavu closed the public hearing. - 6 - 12/18 ' h. Councilman Nelson introduced the following resolution and moved its adoption 80 — 12 — 243 WHEREAS, pursuant to the provisions of Minnesota Statutes, Section 412.851, thereof, the Maplewood City Council, upon petition of the owners of the land abutting the street proposed to be vacated and after a public hearing preceeded by two weeks published and posted notice, proposed the vacation of the following described street right of way of Kingston Street from Sylvan Street to a point 134.9 feet easterly to wit: Property affected by the street vacation: 1. Lot 5, Block 4, St. Aubin and Dion's Rice Street Addition 2. Lot 30, Block 11, St. Aubin and Dions Rice Street Addition WHEREAS, THE MAPLEWOOD CITY COUNCIL finds that the vacation of the above described street and alley are in the interest of the public due to changing land uses and obsolete platting; NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL, RAMSEY COUNTY, MINNESOTA, that the above described street be and hereby are vacated and the City Clerk is hereby directed to prepare a notice of completion of the proceedings pursuant to the provisions of Minnesota Statutes, Section 412.851 thereof, and shall cause the same to be presented to the County Auditor for entry upon his transfer records and the Ramsey County Recorder. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that said above described street right of way be vacated subject to reserving unto the public such uses as, but not limited to; power lines, sanitary and storm sewer, a pedistrian walkway, and snow storage. Seconded by Mayor Greavu. Ayes — all. Mayor Greavu recessed the meeting to reconvene as the Board of Adjustments and Appeals at 8:45 P.M. Mayor Greavu reconvened the meeting at 9:40 P.M. 3. Lot Division — Rupert — County Road D a. Mayor Greavu moved that the lot the lot on the private drive known square feet with 150 feet of fronta Seconded by Councilman Bastian. lit as requested by Aaron Rupert for Carev Heights Drive..( The lot is 13. G. AWARD OF BIDS None. H. UNFINISHED BUSINESS None. Ayes — Mayor Greavu, Councilmen Bastian and Nelson. Nays — Councilperson Juker. — 7 — 12/18 I J. NEW BUSINESS 1. Initial Salary and Wage Increases a. Manager Evans stated as of this writing no settlement has been reached with any of the employee unions nor have I made a recommendation relative to increases for non -union personnel. There is no question that inflation is hurting all employees, therefore to minimize its effect, plus that of increased social security, and for salaried employees a division of their yearly salary by 27 rather than 26 (something which occurs on bi- weekly pay periods every 7 or 8 years), I would like to recommend an initial increase of 4.5 % on the base only of 1980 salaries and wages for all city employees effective January 1, 1981. It should be clearly understood that my recommendations specifies this as an initial increase which would be absorbed as part of any final union settlement or final dispostion for non -union employees. For example, if a union settlement provided for an 8.5% increase for 1981 and the settlement was signed March 1, with increases retroactive to January 1, then these employees would have a 4% retroactive payment coming since they would have already received 4.5 %. I am recommending this as a trial for 1981 and as an aid to the City's employees until satisfactory final arrangements can be mutually determined. b. Councilman Nelson moved to approve the wage increase of 4.5% to all City employees effective January 1, 1981, as recommended by the Manager. Seconded by Councilperson Juker Ayes - Councilperson Juker, Council- men Bastian and Nelson. Nays - Mayor Greavu. 2. Liquor License Renewal - J.T. Hideaway a. Manager Evans stated this item should be deleted because the applicant revised his application and is in compliance with City policies. b. Councilman Bastian moved to delete Item J -2 from the Agenda Seconded by Mayor Greavu. Ayes - all. K. COUNCIL PRESENTATIONS 1. Beam AVenue - Attorney's Fees a. Mayor Greavu questioned what the cost of attorney's fees will be for the Beam Avenue assessment. L. ADMINISTRATIVE PRESENTATIONS None M. ADJOURNMENT 10:03 P.M. City - 8 - 12/18