HomeMy WebLinkAbout2012 12-10 City Council Meeting PacketThe Listening Forum begins at 6:30 p.m. before the second and fourth regularly scheduled City
Council meetings.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, December 10, 2012
City Hall, Council Chambers
Meeting No. 22-12
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing the
council, sign in with the City Clerk. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of November 26, 2012 City Council Meeting Minutes
2. Approval of November 26, 2012 City Council Workshop Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation by Landfall City Council on Police Services – No Report
2. Presentation of Blue Star Award
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-controversial
and are approved by one motion of the council. If a councilmember requests additional information
or wants to make a comment regarding an item, the vote should be held until the questions or
comments are made then the single vote should be taken. If a councilmember objects to an item it
should be removed and acted upon as a separate item.
1. Approval of Claims
2. Approval of Transfers to Close Funds for Public Improvement Projects for 2012
3. Approval of Resolution of Appreciation for David Hesley, Business and Economic
Development Commission
4. Approval of Resolution of Appreciation for Jawaid Ahmed, Community Design Review Board
5. Approval of Resolution of Appreciation for Matt Wise, Community Design Review Board
6. Approval of Proclamation of Appreciation for Paul R. Yocum, Founder of Yocum Oil
7. Ordinance Amendment—Including the Housing and Redevelopment Authority Duties With
Those of the Business and Economic Development Commission (Second Reading)
8. Approval of Conditional Use Permit Review, T-Mobile Cellular Telephone Tower at Harmony
Learning Center, 1961 County Road C East
9. Approval of Conditional Use Permit Review, St. Paul Hmong Alliance Church, 1770
McMenemy Street
10. Resolution Accepting Donation to Volunteers in Police Service From the CenturyLink Clarke
M. Williams Foundation
11. Approval to Purchase 2013 Unmarked Police Vehicle
12. Approval of 2013 Youth Service Bureau Service Agreement
13. Acceptance of Improvements Within the City of Maplewood, Rice/36 Interchange
Improvements, Project 09-07
14. Approval of the City of Maplewood ADA Transition Plan for Facilities Within the Public Right-
of-Way
15. Approval of Additional Audio System Upgrade Equipment for Maplewood Community Center
Banquet Rooms
16. Resolution to Approve the Insurance Labor-Management Committee’s (LMC)
Recommendations for Employee Insurance Benefits for 2013
H. PUBLIC HEARINGS
1. Public Hearing on 2013 Tax Levy and Budget
a. Resolution Certifying Taxes Payable in 2013
b. Resolution Adopting a Budget for 2013
2. Economic Development Authority Meeting (The City Council Serves as the EDA)
3. MnDOT I-35E MnPASS Improvements, Project 11-02, Public Hearing and Resolution
Approving Final Layout (Municipal Consent)
I. UNFINISHED BUSINESS
1. Comprehensive Sign Plan Amendment for an Exterior Sign for Men’s Wearhouse,
Maplewood Mall Located at 3001 White Bear Avenue
a. Community Design Review Board Report
b. Comprehensive Sign Plan Amendment Consideration
2. Comprehensive Land Use Plan Amendment, Rezoning and Right-of-Way Vacation for a
Proposed Senior’s Housing Apartment Building by Azure Properties, North Side of Roselawn
Avenue, East of McMenemy Street—Findings for Denial
3. Approval to Direct Discontinuation of Investigation Into the Combination of the Planning
Commission with the Community Design Review Board
4. Approval of Month-to-Month Extension for Contractual Police and Fire Services for the City of
Landfall
5. Approval of Resolution Authorizing Maintenance Agreement with MnDOT [Agmt. No. 02472]
for the Former BNSF Bridge Number 62822 Over T.H. 694 Between White Bear Avenue and
T.H. 61
J. NEW BUSINESS
1. Conditional Use Permit Revision for a Planned Unit Development for Buffalo Wild Wings to Expand at 3085 White Bear Avenue a. Planning Commission Report b. Community Design Review Board Report c. PUD Consideration d. Design Review Consideration 2. Approval of Annual Environmental Sustainability Report 3. Recommendation of No Further Action on Reinforced-Turf Parking Surfaces for Multi-Family Developments a. Planning Commission Report b. Community Design Review Board Report c. Consideration of Turf-parking Ordinance
K. AWARD OF BIDS
1. Consider Receiving Quotes and Awarding Construction Contract – Police Department
Expansion Phase #1
L. ADMINISTRATIVE PRESENTATIONS
1. Approval to Cancel City Council Work Session for Monday, January 7, 2013
2. Update on Labor Negotiations
a. Declaration of Intent to Close Meeting
M. COUNCIL PRESENTATIONS
None
N. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon
request. The request for this must be made at least 96 hours in advance. Please call the City Clerk’s
Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please
check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at
Council Meetings – elected officials, staff and citizens. It is hoped that by following these simple rules,
everyone’s opinions can be heard and understood in a reasonable manner. We appreciate the fact that
when appearing at Council meetings, it is understood that everyone will follow these principles: Show
respect for each other, actively listen to one another, keep emotions in check and use respectful
language
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November 26, 2012
City Council Workshop Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15 P.M. Monday, November 26, 2012
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:17 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Cardinal moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
1. City Clerk Swearing In of Council Member Rebecca Cave
City Clerk Guilfoile gave the Oath of Office to Rebecca Cave swearing her in to office as
councilmember.
Councilmember Cave thanked the citizens and indicated she was ready to serve.
2. Update on Labor Negotiations
Closed Session – Discussion with Human Resource Attorney Bethel - Labor
Negotiations
a. Declaration of Intent to Close Meeting Under MN State Statute 13D.03 Subd. 1
Mayor Rossbach moved to close this portion of the meeting.
Seconded by Councilmember Koppen Ayes – All
The Motion passed.
Mayor Rossbach opened the meeting and gave a brief overview of the discussion held.
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3. Discussion on 4.5% Levy Increase/Budget Transfers
Finance Manager Bauman gave the report and answered questions of the council.
4. Update on Progress in City Council Goals
Assistant City Manager Ahl gave the report.
E. NEW BUSINESS
None.
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 6:37 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, November 26, 2012
Council Chambers, City Hall
Meeting No. 21-12
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:03 p.m. by Mayor Rossbach.
Mayor Rossbach requested that one of the scouts present from Boy Scout Troop 216 to address
the council and inform the council about their troop. He then requested Boy Scout Yupang Yang
to lead them in the pledge of allegiance.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Rebecca Cave, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
M1 North St. Paul Community Center
M2 Recruiting Commissioners
M3 Government Managed Trash Collection
M4 Visitor Presentations
M5 Active Military
M6 December 10, 2012 City Council Meeting
Councilmember Koppen moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of November 15, 2012 City Council Workshop Minutes
Councilmember Juenemann moved to approve the November 15, 2012 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Member
Cardinal, Juenemann and Koppen
Abstain – Councilmember Cave
The motion passed.
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2. Approval of November 15, 2012 City Council Meeting Minutes
Councilmember Juenemann noted that agenda item M1 should read “has approved a new CAD
System for the Ramsey County Emergency Communication Center.”
Councilmember Cardinal moved to approve the November 15, 2012 City Council Meeting
Minutes as amended.
Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council Member
Cardinal, Juenemann and Koppen
Abstain – Councilmember Cave
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
None.
G. CONSENT AGENDA
Councilmember Koppen requested agenda item G6 be pulled for further discussion.
Councilmember Juenemann moved to approve agenda items G1-G5.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 873,677.06 Checks # 88336 thru # 88387
dated 11/02/12 thru 11/13/12
$ 242,497.27 Disbursements via debits to checking account
dated 11/05/12 thru 11/09/12
$ 973,886.96 Checks # 88388 thru # 88600
dated 11/14/12 thru 11/20/12
$ 337,149.62 Disbursements via debits to checking account
dated 11/13/12 thru 11/16/12
$ 2,427,210.91 Total Accounts Payable
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PAYROLL
$ 509,562.59 Payroll Checks and Direct Deposits dated 11/09/12
$ 1,545.93 Payroll Deduction check # 9987600 thru # 9987603 dated 11/09/12
$ 511,108.52 Total Payroll
$ 2,938,319.43 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval of Resolution for Temporary Gambling Permits for Ramsey Nursing Home
Foundation
Councilmember Juenemann moved to approve the Temporary Lawful Gambling Resolution for
the Ramsey Nursing Home Foundation.
Resolution 12-11-818
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
premises permit for lawful gambling is approved for the Ramsey Nursing Home Foundation 2000
White Bear Avenue for January 28, February 25, September 16 and October 21, 2013.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of Billing and Collection Services Agreement with Board of Water
Commissioners of the City of St. Paul
Councilmember Juenemann moved to approve the Billing and Collection Services Agreement
between Board of Water Commissioners of the City of St. Paul and the City of Maplewood.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
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4. Approval of Transfers and Budget Adjustments
Councilmember Juenemann moved to authorize the transfers and budget adjustments listed in
the staff report and direct the Finance Manager to make the entries necessary to complete the
transactions.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
5. Approval of TH 36 / English Street Interchange Improvements, City Project 09-08
1) Resolution Approving MnDOT Agreement 02238
Councilmember Juenemann moved to approve the Resolutions Approving MnDOT Agreement
02238 and authorize adjustments as determined by the City Attorney, City Project 09-08.
RESOLUTION 12-11-819
IT IS RESOLVED that the City of Maplewood enter into Mn/DOT Agreement No. 02238
with the State of Minnesota, Department of Transportation for the following purposes:
To provide for payment by the State to the City of the State's share of the costs of
the T.H. 36 and English Street construction and other associated construction to be
performed upon, along and adjacent to Trunk Highway No. 36 from T.H. 61 to
Hazelwood Street within the corporate City limits under State Project No. 6211-90
(T.H. 36=118) and S.P. 138-010-018.
IT IS FURTHER RESOLVED that the Mayor and the City Manager are authorized to
execute the Agreement and any amendments to the Agreement.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2) Resolution Accepting State Aid Advancement
Councilmember Juenemann moved to approve the Resolution Accepting State Aid Advancement,
City Project 09-08.
RESOLUTION 12-11-820
MUNICIPAL STATE AID STREET FUNDS ADVANCE RESOLUTION
CITY OF MAPLEWOOD, MINNESOTA
WHEREAS, the City of Maplewood is planning to implement Municipal State Aid Street
Project(s) in 2013 which will require State Aid funds in excess of those available in its State Aid
Construction Account, and
WHEREAS, said municipality is prepared to proceed with the construction of said
project(s) through the use of an advance from the Municipal State Aid Street Fund to supplement
the available funds in their State Aid Construction Account, and
WHEREAS, said listed project numbers are not all encompassing; and additional or
existing state aid project numbers may arise that require advancement as part of this
advancement resolution, and
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WHEREAS, the advance is based on, but not limited to, the following determination of
estimated expenditures:
Account Balance as of November 1, 2012 $ 0.00
Less estimated disbursements:
Project(s) # 6211-90, 138-010-018, 138-010-012, 138-104-008, 138-154-001,
138-110-004, 138-153-001, 62-625-036, STP-TEAX 6212(278) and 138-151-003:
Total Estimated Disbursements $11,210,584.00
Advance Amount (amount in excess of acct balance) $11,210,584.00
WHEREAS, repayment of the funds so advanced will be made in accordance with the
provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500,
Subp. 10b, and
WHEREAS, the Municipality acknowledges advance funds are released on a first-come-
first-serve basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, Be It Resolved: That the Commissioner of Transportation be and is
hereby requested to approve this advance for financing approved Municipal State Aid Street
Project(s) of the City of Maplewood in an amount up to $11,210,584.00. I hereby authorize
repayments from subsequent accruals to the Municipal State Aid Street Construction Account of
said Municipality from future year allocations until fully repaid.
Approved by the City of Maplewood, MN
This 26th day of November, 2012
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3) Resolution Adjusting Project Budget
Councilmember Juenemann moved to approve the Resolution Adjusting the Budget for the TH 36
/ English Street Interchange Improvements, City Project 09-08.
RESOLUTION 12-11-821
ADJUSTING PROJECT BUDGET
WHEREAS, pursuant to resolution of the council adopted March 26 and April 9, 2012 for
the TH36/English Street Interchange Improvements, City Project 09-08, a budget was adopted to
implement project improvements, and
WHEREAS, adjustment to the current budget is needed,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
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1. The finance director is hereby authorized to make the financial transfers necessary for the
preparation of plans and specifications. A proposed budget of $22,358,000 shall be established.
The proposed financing plan is as follows:
Funding Source Amount
Federal STP Interchange $ 8,083,335
Federal STP Water Quality $ 295,329
MnDOT State Road Construction Fund (SRC) $ 5,069,397
MnDOT ROW Reimbursement $ 623,200
MnDOT Cooperative Agreement $ 500,000
Transp. & Econ. Dev. (TED) DEED Grant $ 1,000,000
Ramsey County Funds $ 910,880
RWMWD Funds $ 532,331
SPRWS Funds $ 744,000
Environmental Utility Fund $ 162,000
St. Paul WAC Fund $ 150,000
Sanitary Sewer Utility $ 100,000
Tax Abatement/G.O. Bonds $ 1,500,000
Special Assessments $ 919,990
Municipal State Aid – Advance Request $ 1,767,800
TOTAL $22,358,000
Approved this 26th day of November 2012.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
6. Approval of Contract with H. Alan Kantrud for 2013-14 City Attorney and Prosecutor
Services
City Manager Antonen gave the staff report. The council discussed conducting an RFP for City
Attorney and Prosecuting Services. City Attorney Kantrud answered questions and gave
additional information to the council.
Councilmember Cardinal moved to extend the submitted contract with Kantrud for six months.
Seconded by Councilmember Koppen
Councilmember Cave offered a friendly amendment to the motion to extend the contract with
Kantrud for one year. During the first six months, information would be gathered from other cities
investigating what comparative cities pay for the same services to determine whether or not an
RFP is warranted.
Seconded by Mayor Rossbach Ayes – Mayor Rossbach, Council Members
Cave, Juenemann, Koppen
Nay – Councilmember Cardinal
The motion passed.
The original motion by councilmember Cardinal as amended by Councilmember Cave
was voted on. Ayes – Mayor Rossbach, Council Members
Cave, Juenemann, Koppen
Nay – Councilmember Cardinal
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H. PUBLIC HEARING
1. Capital Improvement Plan for Police Public Safety Facilities for 2013-2017 and the
Issuance of Capital Improvement Bonds
a. Public Hearing
b. Resolution Approving 2013-2017 Capital Improvement Plan and the Issuance of
Capital Improvement Bonds (3 votes required)
c. Authorization to Proceed with Phase 1 Improvements at 1902 E. County Road B
and 1830 E. County Road B
Finance Manager Bauman gave the staff report and answered questions of the council. Assistant
City Manager Ahl gave additional information and answered questions of the council.
Mayor Rossbach opened the public hearing. The following people spoke:
1. Bob Zick, North St. Paul Resident
2. Mark Bradley, Maplewood Resident
3. Mark Jenkins, Maplewood Resident
Mayor Rossbach closed the public hearing.
Councilmember Cave moved to put the Improvements for the Police Public Safety Facility and
other changes that would be required throughout City Hall Campus to a referendum vote in the
November 2013 General Election.
Seconded by Councilmember Cardinal Ayes – Council Members Cave and
Cardinal
Nays – Mayor Rossbach, Council Members
Juenemann and Koppen
The motion failed.
Councilmember Juenemann moved to approve the resolution giving preliminary approval to
Issuance of General Obligation Capital Improvement Bonds in the amount not to exceed
$3,950,000 and adopt the City of Maplewood, Minnesota, and Capital Improvement Plan for the
years 2013 through 2017 for Police Public Safety Facilities.
RESOLUTION 12-11-822
RESOLUTION GIVING PRELIMINARY APPROVAL TO THE ISSUANCE OF GENERAL
OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS IN AN AMOUNT NOT TO EXCEED
$3,950,000 AND ADOPTING THE CITY OF MAPLEWOOD, MINNESOTA, CAPITAL
IMPROVEMENT PLAN FOR THE YEARS 2013 THROUGH 2017
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City") proposes to
issue its general obligation capital improvement plan bonds (the "Bonds") and adopt the City of
Maplewood, Minnesota, Capital Improvement Plan for the Years 2013 Through 2017 (the "Plan");
and
B. WHEREAS, the City has caused notice of the public hearing on the intention to issue the
Bonds and on the proposed adoption of the Plan to be published pursuant to and in accordance
with Minnesota Statutes, Section 475.521; and
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C. WHEREAS, a public hearing on the intention to issue the Bonds and on the proposed
Plan has been held on this date, following published notice of the public hearing as required by
law; and
D. WHEREAS, in approving the Plan, the City Council considered for each project and for
the overall Plan:
1. The condition of the City's existing infrastructure, including the projected need for
repair and replacement;
2. The likely demand for the improvement;
3. The estimated cost of the improvement;
4. The available public resources;
5. The level of overlapping debt in the City;
6. The relative benefits and costs of alternative uses of the funds;
7. Operating costs of the proposed improvements; and
8. Alternatives for providing services more efficiently through shared facilities with other
local governmental units; and
WHEREAS, the City Council has determined that the issuance of general obligation
capital improvement plan bonds in the aggregate principal amount of up to $3,950,000 is the best
way to finance the capital improvements identified in the Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood,
Minnesota, that the City hereby adopts the Plan and authorizes the issuance of up to $3,950,000
aggregate principal amount of general obligation capital improvement plan bonds.
Seconded by Mayor Rossbach Ayes – Mayor Rossbach, Council Members
Juenemann and Koppen
Nays – Council Member Cave and Cardinal
The motion passed.
Councilmember Juenemann moved to approve the project as Phase 1 of the Police Department
Expansion – City Hall Improvements Project which will be located at 1902 E. County Road B
(Public Works Building) and 1830 E. County Road B (City Hall) in the total amount of $500,000;
and direct the Finance Manager to transfer the necessary funds for this authorization into the
project fund and make the necessary budget adjustments.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Members
Cardinal. Juenemann and Koppen
Nays – Councilmember Cave
The motion passed.
2. Ordinance Amendment – Including the Housing and Redevelopment Authority
Duties with those of the Business and Economic Development Commission (First
Reading)
Senior City Planner Ekstrand gave the staff report and answered questions of the council.
Mayor Rossbach opened the public hearing. The following people spoke:
1. Bob Zick, North St. Paul
2. Diana Longrie, Maplewood Resident
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Mayor Rossabach closed the public hearing.
Planning Commissioner Dale Trippler and Business and Economic Development Commissioner
Mark Jenkins were present and addressed the council.
Councilmember Juenemann moved to approve the first reading of the amendments to Division 9,
the Business Economic Development Commission ordinance to include the duties and
responsibilities of the Housing Redevelopment Authority.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
None
J. NEW BUSINESS
1. Comprehensive Land Use Plan Amendment, Rezoning and Right-of-Way Vacations
for a Proposed Senior’s Housing Apartment Building by Azure Properties, North
Side of Roselawn Avenue , East of McMenemy Street
Senior Planner Ekstrand gave the staff report and answered questions of the council. Public
Works Director/City Engineer Thompson answered additional questions of the council.
The following people spoke:
1. Herb Toenjes, 1950 Hawthorne Avenue, St. Paul
2. Amy Dorn-Fernandez, 365 Toenjes Place
3. Janet Johnson, 1961 McMenemy Street
4. Diana Longrie, 1771 Burr Street
5. Sharon Gebhardt, 1986 Arkwright
6. Bob Zick, North St. Paul Resident
7. Mark Bradley, 2164 Woodlyn Avenue
Tom Schuette, Property Manager with Azure Properties addressed and answered questions of
the council.
Councilmember Cardinal moved to table the approval of the resolution amending the
comprehensive land use plan classification from LDR (low density residential) and P (park) to
HDR (high density residential) for property on the north side of Roselawn Avenue east of
Edgemont Street; Deny the proposed rezoning from R1 (single dwelling residential) to R3
(multiple dwelling residential;
Seconded by Mayor Rossbach with a friendly amendment for staff to craft significant fact of
findings for denial and present it at the next City Council meeting on December 10, 2012.
The motion passed.
The Council took a 10 minute break.
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2. Conditional Use Permit for the Cornerstone Community Church to be Located at
1616 Gervais Avenue.
Senior City Planner Ekstrand gave the staff report.
The following people spoke:
1. Cindy Hall, Maplewood Resident
2. John Feikema, Chair of the Leadership Committee for Cornerstone Community Church
Councilmember Koppen moved to adopt the resolution approving a conditional use permit for
Cornerstone Community Church, located at 1616 Gervais Avenue.
RESOLUTION 12-11-823
CONDITIONAL USE PERMIT
WHEREAS, the Cornerstone Community Center applied for a conditional use permit to
operate a church.
WHEREAS, Section 44-1092(3) of the city ordinances requires a conditional use permit
for churches and institutions of any educational, philanthropic and charitable nature.
WHEREAS, this permit applies to the property located at 1616 Gervais Avenue. The legal
description is:
EG Rogers’ Garden Lots, subject to state highway and easements, the part
north of TH 36 of Lots 11 and 12 in Section 10, Township 29, Range 22
(Pin 10-29-22-42-0001)
WHEREAS, the history of this conditional use permit is as follows:
1. On November 20, 2012, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the report and
recommendation of city staff. The planning commission recommended that the city
council approve this permit.
2. On November 26, 2012, the city council considered reports and recommendations of
the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any
person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air
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pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or
other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
1. No exterior site or building exterior changes, except signage, shall take place unless
approved by the city. Signs shall follow the comprehensive sign plan in place for this
business center as well as the city’s sign ordinance. Signs shall not be installed unless the
applicant first obtains sign permits.
2. The proposed use must be substantially started within one year of council approval or the
permit shall become null and void. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
4. All terms of the noise settlement agreement for the Maplewood 2 Business Center, as
adopted by the city council in their CUP approval on November 27, 2006, shall be complied
with. Any determination as to whether noise generated by the applicant is “extraordinary,
loud or disturbing” shall be made by city staff, or ultimately, by the city council.
5. The city shall monitor any noise complaints and report to the city council about compliance
annually during
6. All of the applicant’s parking shall be confined to the site and not allowed on city streets.
7. All conditions of the conditional use permit for this property shall continue to apply.
8. The applicant shall comply with all requirements of the building official, assistant fire chief and
health officer.
The Maplewood City Council approved this resolution on November 26, 2012.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
3. Approve Funding to Replace Chillers and Other Equipment Upgrades at the MCC
Parks and Recreation Director Konewko gave the staff report and answered questions of council.
Chief Building Engineer Farr addressed and answered questions of the council.
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Item E2
November 26, 2012
City Council Meeting Minutes 12
Councilmember Cardinal moved to approve the establishment of a project budget in the amount
no-to-exceed $450K for the replacement of two Air-Cooled Water Chillers, addition of a Pool
Destratification Fan, addition of the Leisure Pool UV, and Duct and Coil Cleaning/Air Handling
Units at the MCC. The funding would come from one-time monies of $250k and the issuance of a
capital equipment certification in the amount of $200k. The MCC Building Maintenance Budget
602-614-000-4320 would be reduced by $23k per year to make this payment. Furthermore, staff
is requesting council to authorize the City Manger to enter into a contract with the vender that is
selected in accordance with the City’s Purchasing Procedures Manual for cooperating
purchasing.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
K. AWARD OF BIDS
None
L. ADMINISTRATIVE PRESENTATIONS
1. Notice to Cancel Council Workshop on Monday, December 3, 2012
Mayor Rossbach moved to approve the cancellation of the Council Manager Workshop on
Monday, December 3, 2012.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
M. COUNCIL PRESENTATIONS
1. North St. Paul Community Center
Councilmember Cave requested information on the joint partnership with the North St.
Paul Community Center. Parks and Recreation Konewko indicated that as chances occur
he will inform the council.
2. Recruiting Commissions
Councilmember Cave inquired as to the methods that we recruited commissioners and
encouraged that we do all that we can to recruit citizens to participate.
3. Government Managed Trash Collection
Councilmember Cave requested that contact information on who citizens should contact
with issues be detailed on the city website.
4. Visitor Presentations
Councilmember cardinal requested that the council discuss placing Visitor Presentations
on the next council meeting for discussion. After discussion it was agreed that the item
would be discussed along with other items that will be before the council when the “Rules
Packet Page Number 14 of 182
Item E2
November 26, 2012
City Council Meeting Minutes 13
of Procedure for City Council and Council Meetings” is approved at the first meeting of the
year.
5. Active Military
Councilmember Cardinal requested that residents notify the city of active military so that
they can be recognized for serving our country by the city.
6. December 10, 2012 City Council Meeting
Councilmember Cardinal wanted to notify the council that he may be out of town for the
December 10, 2012 meeting but will keep the council informed.
N. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 10:22 p.m.
Packet Page Number 15 of 182
Agenda Item F2
MEMORANDUM
TO: Jim Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Presentation of Blue Star Award
DATE: December 5, 2012 for the December 10 City Council Meeting
BACKGROUND
The City of Maplewood recently registered for the Minnesota Blue Star Award Program. The
program assesses a City on a wide range of policies and practices in three core areas: 1)
Water Friendly Planning and Preservation; 2) Stormwater Management Standards and
Practices; and 3) Stormwater Pollution Prevention. Cities that score high enough earn the Blue
Star Award and are recognized as leaders in protecting Minnesota’s water resources and public
health through excellence in stormwater management.
The program is regularly amended to incorporate advancements in municipal stormwater
management. After three years a city is asked to conduct the assessment again in order to
maintain or increase their Award certification. This way the program encourages cities to
improve their overall stormwater management performance in order to maintain certification
over time.
After registering and submitting our assessment, the City of Maplewood received a score of 139
out of 193 possible points. This placed Maplewood fourth in stormwater management out of 69
participating cities Statewide.
SUMMARY
A representative from the Blue Star Award Program will be present during the December 10,
2012, City Council meeting to present the City with a Blue Star Award for Excellence in
Community Stormwater Management.
Packet Page Number 16 of 182
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 11-23-12 and 11-30-12.xlsx
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
271,490.58$ Checks # 88601 thru # 88618
dated 11/27/12
232,911.20$ Disbursements via debits to checking account
dated 11/19/12 thru 11/23/12
555,810.50$ Checks # 88619 thru # 88721
dated 12/04/12
356,044.86$ Disbursements via debits to checking account
dated 11/26/12 thru 11/30/12
1,416,257.14$ Total Accounts Payable
536,931.73$ Payroll Checks and Direct Deposits dated 11/23/12
1,475.50$ Payroll Deduction check # 9987633 thru # 9987635
dated 11/23/12
538,407.23$ Total Payroll
1,954,664.37$ GRAND TOTAL
as
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
December 10, 2012
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
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S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 11-23-12 and 11-30-12.xlsx
Check Description Amount
88601 00585 NET BILLABLE TICKETS - OCT 781.55
88602 04206 ATTORNEY SRVS FEES/RENT - DEC 15,150.00
88603 00985 WASTEWATER - DECEMBER 202,927.10
88604 01463 MCC MASSAGES - OCT 16 - 31 893.50
01463 MCC MASSAGES - OCT 1 - 15 724.50
88605 01574 BITUMINOUS MATERIALS NOT TO EXCEED 184.13
01574 TRUCK WEIGHTS - SANDER CALIBRATION 60.00
88606 01798 CONTRACT DIESEL - NOV + ADDITIVE 9,589.03
88607 02347 REGISTRATION FEE 210.00
88608 05154 CYLINDER FOR BREATH TEST DEVICES 122.77
88609 05155 LIDAR SPEED DETECTION DEVICE 2,666.53
88610 05030 EQUIP LEASE - MCC - PMT#4 4,344.07
88611 00846 PHONE BASED INTERPRETIVE SRVS 94.81
88612 01175 MONTHLY UTILITIES - NOVEMBER 2,581.46
88613 02923 2007 CHEVROLET TAHOE 24,000.00
88614 00001 REIMB K MCKAFFERTY SEWER LINING 1,975.00
88615 00001 REFUND A VANRANST VOLLEYBALL 75.00
88616 00001 REFUND A ERICKSON BASKETBALL 40.00
88617 01270 SERVICE AGREEMENT DM800 WOW BASE 3,055.00
01270 SERVICE AGREEMENT 15/30 PLATFORM 298.00
88618 01720 SAFETY JACKETS 925.15
01720 SAFETY JACKETS 792.98
11/27/2012 GOPHER STATE ONE-CALL
Check Register
City of Maplewood
11/20/2012
Date Vendor
11/27/2012 H.A. KANTRUD
11/27/2012 METROPOLITAN COUNCIL
11/27/2012 SISTER ROSALIND GEFRE
11/27/2012 SISTER ROSALIND GEFRE
11/27/2012 T.A. SCHIFSKY & SONS, INC
11/27/2012 T.A. SCHIFSKY & SONS, INC
11/27/2012 YOCUM OIL CO.
11/27/2012 10,000 LAKES CHAPTER
11/27/2012 CMI, INC.
01/16/2528 DIGITAL-ALLY
11/27/2012 KANSAS STATE BANK OF MANHATTAN
11/27/2012 LANGUAGE LINE SERVICES
11/27/2012 CITY OF NORTH ST PAUL
11/27/2012 OAKDALE FIRE DEPARTMENT
11/27/2012 ONE TIME VENDOR
11/27/2012 ONE TIME VENDOR
11/27/2012 ONE TIME VENDOR
11/27/2012 PITNEY BOWES INC
271,490.58
18 Checks in this report.
11/27/2012 PITNEY BOWES INC
11/27/2012 VIKING INDUSTRIAL CENTER
11/27/2012 VIKING INDUSTRIAL CENTER
Packet Page Number 18 of 182
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 11-23-12 and 11-30-12.xlsx
Settlement
Date Payee Description Amount
11/19/2012 MN State Treasurer Drivers License/Deputy Registrar 23,181.02
11/19/2012 MN Dept of Natural Resources DNR electronic licenses 228.50
11/20/2012 MN State Treasurer Drivers License/Deputy Registrar 47,635.16
11/20/2012 MN Dept of Revenue Sales Tax 15,029.00
11/21/2012 MN State Treasurer Drivers License/Deputy Registrar 40,655.47
11/23/2012 MN State Treasurer Drivers License/Deputy Registrar 17,838.76
11/23/2012 US Bank VISA One Card*Purchasing card items 55,855.81
11/23/2012 MN Dept of Revenue Fuel Tax 324.33
11/23/2012 Optum Health DCRP & Flex plan payments 32,163.15
TOTAL 232,911.20
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 19 of 182
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 11-23-12 and 11-30-12.xlsx
Transaction Date Posting Date Merchant Name Transaction Amount Name
11/07/2012 11/07/2012 FRANKLINCOVEYPRODUCTS $52.44 R CHARLES AHL
11/04/2012 11/06/2012 SUPERAMERICA 4840 $36.76 MARK ALDRIDGE
11/08/2012 11/09/2012 OLD LOG THEATER $322.50 MANDY ANZALDI
11/14/2012 11/15/2012 PHIPPS CENTER FOR THE AR $145.00 MANDY ANZALDI
11/14/2012 11/15/2012 HISTORY CENTER ADMISSIONS $63.00 MANDY ANZALDI
11/05/2012 11/07/2012 OFFICE MAX $122.82 REGAN BEGGS
11/05/2012 11/07/2012 THE HOME DEPOT 2801 $31.11 REGAN BEGGS
11/06/2012 11/07/2012 PANERA BREAD #1305 $58.42 REGAN BEGGS
11/06/2012 11/08/2012 OFFICE MAX $74.43 REGAN BEGGS
11/15/2012 11/16/2012 ST PAUL STAMP WORKS INC $346.20 REGAN BEGGS
11/06/2012 11/07/2012 VZWRLSS*APOCC VISN $263.13 CHAD BERGO
11/02/2012 11/05/2012 STONE MOUNTAIN PET LODG $94.81 BRIAN BIERDEMAN
11/07/2012 11/08/2012 JCPENNEY 2864 ($20.00)JOHN BOHL
11/07/2012 11/08/2012 JCPENNEY 2864 $125.00 JOHN BOHL
11/15/2012 11/16/2012 TARGET 00011858 $34.19 NEIL BRENEMAN
11/02/2012 11/05/2012 THE HOME DEPOT 2801 $9.61 TROY BRINK
11/01/2012 11/05/2012 229389.34 $43.92 SARAH BURLINGAME
11/13/2012 11/14/2012 IMPARK 00200149 $10.00 SARAH BURLINGAME
11/02/2012 11/05/2012 BROWNELLS INC $75.94 DAN BUSACK
11/04/2012 11/06/2012 POLICE SUPPLY ONLINE $275.81 DAN BUSACK
11/13/2012 11/15/2012 BROWNELLS INC $143.37 DAN BUSACK
11/08/2012 11/12/2012 NAPA STORE 3279016 $44.45 JOHN CAPISTRANT
11/01/2012 11/05/2012 THE HOME DEPOT 2801 $24.75 SCOTT CHRISTENSON
11/08/2012 11/12/2012 OAKDALE OPTICAL CENTER $255.00 SCOTT CHRISTENSON
11/09/2012 11/12/2012 THE HOME DEPOT 2801 $9.60 SCOTT CHRISTENSON
11/13/2012 11/15/2012 THE HOME DEPOT 2801 $12.08 SCOTT CHRISTENSON
11/13/2012 11/14/2012 AMAZON MKTPLACE PMTS $14.75 KERRY CROTTY
11/02/2012 11/05/2012 PATIO TOWN ($5.34)CHARLES DEAVER
11/02/2012 11/05/2012 MILLS FLEET FARM #2,700 $8.76 CHARLES DEAVER
11/10/2012 11/12/2012 G&K SERVICES 182 $88.83 CHARLES DEAVER
11/01/2012 11/05/2012 BREDEMUS HARDWARE CO INC $32.29 TOM DOUGLASS
11/05/2012 11/07/2012 COMMERCIAL POOL & SPA SUP $727.68 TOM DOUGLASS
11/06/2012 11/08/2012 THE HOME DEPOT 2801 $2.75 TOM DOUGLASS
11/08/2012 11/09/2012 FASTENAL COMPANY01 $14.70 TOM DOUGLASS
11/09/2012 11/12/2012 CUSTOM REFRIGERAT00 OF 00 $348.61 TOM DOUGLASS
11/12/2012 11/13/2012 NUCO2 01 OF 01 $92.15 TOM DOUGLASS
11/12/2012 11/13/2012 NUCO2 01 OF 01 $76.42 TOM DOUGLASS
11/12/2012 11/13/2012 NUCO2 01 OF 01 $244.68 TOM DOUGLASS
11/12/2012 11/13/2012 NUCO2 01 OF 01 $251.64 TOM DOUGLASS
11/12/2012 11/13/2012 NUCO2 01 OF 01 $185.97 TOM DOUGLASS
11/12/2012 11/13/2012 NUCO2 01 OF 01 $184.76 TOM DOUGLASS
11/05/2012 11/07/2012 BOUND TREE MEDICAL LLC $548.12 PAUL E EVERSON
11/01/2012 11/05/2012 CERTIFIED LABORATORIES $521.84 LARRY FARR
11/02/2012 11/05/2012 SYX*GLOBALINDUSTRIALEQ $711.18 LARRY FARR
11/02/2012 11/05/2012 METROPOLITAN MECHANICAL $2,429.89 LARRY FARR
11/03/2012 11/05/2012 THE HOME DEPOT 2810 $30.79 LARRY FARR
11/05/2012 11/06/2012 WM EZPAY $456.31 LARRY FARR
11/05/2012 11/06/2012 WM EZPAY $1,027.26 LARRY FARR
11/06/2012 11/07/2012 SCHINDLER ELEVATOR CORP $617.73 LARRY FARR
11/07/2012 11/09/2012 OFFICE MAX $27.84 LARRY FARR
11/09/2012 11/12/2012 CERTIFIED LABORATORIES $364.37 LARRY FARR
11/10/2012 11/12/2012 G&K SERVICES 182 $683.25 LARRY FARR
11/10/2012 11/12/2012 G&K SERVICES 182 $338.18 LARRY FARR
11/15/2012 11/16/2012 GOODWILL $32.12 LARRY FARR
11/15/2012 11/16/2012 WAL-MART#2643 $61.23 LARRY FARR
11/09/2012 11/12/2012 BRO-TEX, INC.$250.00 SHANN FINWALL
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11/14/2012 11/15/2012 TX AMERICA SAFETY $150.22 DAVID FISHER
11/09/2012 11/12/2012 PAYPAL *HEALTHSOURC $165.00 MYCHAL FOWLDS
11/12/2012 11/14/2012 PAYFLOW/PAYPAL $76.65 MYCHAL FOWLDS
11/02/2012 11/05/2012 BEST BUY MHT 00000109 $2,664.48 NICK FRANZEN
11/02/2012 11/05/2012 BEST BUY MHT 00000109 $584.86 NICK FRANZEN
11/03/2012 11/05/2012 IDU*INSIGHT PUBLIC SEC $181.58 NICK FRANZEN
11/09/2012 11/12/2012 IDU*INSIGHT PUBLIC SEC $230.94 NICK FRANZEN
11/13/2012 11/14/2012 BEST BUY MHT 00000158 $786.27 NICK FRANZEN
11/14/2012 11/14/2012 GROUPON CANADA INC $101.59 NICK FRANZEN
11/14/2012 11/14/2012 GROUPON CANADA INC $101.59 NICK FRANZEN
11/15/2012 11/16/2012 IDU*INSIGHT PUBLIC SEC $18.90 NICK FRANZEN
11/01/2012 11/05/2012 THE HOME DEPOT 2801 $21.32 VIRGINIA GAYNOR
11/11/2012 11/12/2012 BEST BUY MHT 00000109 $53.55 CLARENCE GERVAIS
11/12/2012 11/15/2012 EMERGENCY AUTOMOTIVE $344.68 CLARENCE GERVAIS
11/14/2012 11/15/2012 MENARDS 3059 $8.51 CLARENCE GERVAIS
11/13/2012 11/14/2012 MY PAPERSHOP.COM $229.09 JEAN GLASS
11/15/2012 11/16/2012 OFFICE DEPOT #1090 $36.27 JEAN GLASS
11/03/2012 11/05/2012 PANERA BREAD #1305 $90.78 KAREN GUILFOILE
11/04/2012 11/06/2012 JIMMY JOHN'S # 574 - M $105.46 KAREN GUILFOILE
11/06/2012 11/07/2012 CHILI'S-MAPLEWOOD $138.15 KAREN GUILFOILE
11/07/2012 11/08/2012 VZWRLSS*APOCC VISN $107.61 KAREN GUILFOILE
11/09/2012 11/12/2012 RAINBOW FOO 00088617 $29.17 KAREN GUILFOILE
11/08/2012 11/09/2012 HENRIKSEN ACE HARDWARE $20.65 MARK HAAG
11/08/2012 11/12/2012 RED WING SHOE STORE $180.39 MILES HAMRE
11/02/2012 11/05/2012 HENRIKSEN ACE HARDWARE $8.56 GARY HINNENKAMP
11/09/2012 11/12/2012 HENRIKSEN ACE HARDWARE $11.22 GARY HINNENKAMP
11/14/2012 11/15/2012 HENRIKSEN ACE HARDWARE $38.43 GARY HINNENKAMP
11/15/2012 11/16/2012 FASTENAL COMPANY01 $23.62 GARY HINNENKAMP
11/07/2012 11/08/2012 TARGET 00011858 $33.83 RON HORWATH
11/15/2012 11/16/2012 PRICE CHOPPER, INC $596.67 RON HORWATH
11/05/2012 11/06/2012 TOSHIBA BUSINESS SOLUTION $450.03 ANN HUTCHINSON
11/06/2012 11/07/2012 W W GRAINGER 916 $69.18 DAVID JAHN
11/06/2012 11/08/2012 DALCO ENTERPRISES, INC $541.40 DAVID JAHN
11/07/2012 11/09/2012 THE HOME DEPOT 2801 $14.86 DAVID JAHN
11/08/2012 11/15/2012 DALCO ENTERPRISES, INC $49.45 DAVID JAHN
11/01/2012 11/05/2012 SAFE KIDS WORLDWIDE $75.00 TOM KALKA
11/02/2012 11/05/2012 IACP $120.00 DAVID KVAM
11/05/2012 11/06/2012 HEALTHEAST TRANSPORTATN $2,724.62 DAVID KVAM
11/05/2012 11/06/2012 THOMSON WEST*TCD $280.15 DAVID KVAM
11/06/2012 11/08/2012 HEALTHEAST TRANSPORTATN $594.13 DAVID KVAM
11/13/2012 11/13/2012 COMCAST CABLE COMM $41.00 DAVID KVAM
11/14/2012 11/15/2012 UNIFORMS UNLIMITED INC.$58.27 DAVID KVAM
11/15/2012 11/16/2012 FBI / LEEDA, INC $50.00 DAVID KVAM
11/03/2012 11/05/2012 MARSHALLS #416 $49.99 TODD LANGNER
11/05/2012 11/06/2012 WM EZPAY $169.54 STEVE LUKIN
11/12/2012 11/13/2012 WALGREENS #7388 $35.49 STEVE LUKIN
11/12/2012 11/14/2012 ASPEN MILLS INC.$75.90 STEVE LUKIN
11/09/2012 11/12/2012 BOUND TREE MEDICAL LLC $321.45 MICHAEL MONDOR
11/12/2012 11/14/2012 VIDACARE CORPORATION $1,091.29 MICHAEL MONDOR
11/14/2012 11/16/2012 OFFICE MAX $86.06 MICHAEL MONDOR
11/15/2012 11/16/2012 WALGREENS #11421 $159.99 MICHAEL MONDOR
11/10/2012 11/12/2012 G&K SERVICES 182 $1,084.66 AMY NIVEN
11/06/2012 11/07/2012 MENARDS 3059 $14.38 RICHARD NORDQUIST
11/07/2012 11/08/2012 HENRIKSEN ACE HARDWARE $34.03 RICHARD NORDQUIST
11/13/2012 11/15/2012 OFFICE MAX $64.70 MARY KAY PALANK
11/14/2012 11/15/2012 OFFICE DEPOT #1079 $385.52 MARY KAY PALANK
11/01/2012 11/05/2012 WEDDINGPAGES INC $300.00 CHRISTINE PENN
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11/02/2012 11/05/2012 TARGET 00009316 $52.85 CHRISTINE PENN
11/02/2012 11/05/2012 BROADWAY RENTAL $160.79 CHRISTINE PENN
11/03/2012 11/05/2012 DOMINO'S 1948 $52.97 CHRISTINE PENN
11/06/2012 11/07/2012 KARE $1,666.00 CHRISTINE PENN
11/06/2012 11/07/2012 KARE $1,000.00 CHRISTINE PENN
11/06/2012 11/07/2012 KARE $1,500.00 CHRISTINE PENN
11/09/2012 11/12/2012 TARGET 00011858 $85.72 CHRISTINE PENN
11/09/2012 11/12/2012 MICHAELS #2744 $6.41 CHRISTINE PENN
11/10/2012 11/12/2012 TARGET 00011858 $27.32 CHRISTINE PENN
11/10/2012 11/12/2012 BAKERS-SQUARE-REST #0670 $131.88 CHRISTINE PENN
11/02/2012 11/05/2012 OFFICE DEPOT #1090 $66.72 PHILIP F POWELL
11/13/2012 11/14/2012 AMAZON MKTPLACE PMTS $203.99 PHILIP F POWELL
11/14/2012 11/14/2012 AMAZON.COM $22.87 PHILIP F POWELL
11/14/2012 11/15/2012 AMAZON.COM $30.19 PHILIP F POWELL
11/01/2012 11/05/2012 TOUSLEY FORD $56.53 STEVEN PRIEM
11/02/2012 11/05/2012 TITAN MACHINERY - ROSEMO $99.73 STEVEN PRIEM
11/02/2012 11/05/2012 FORCE AMERICA DISTRIB LLC $202.53 STEVEN PRIEM
11/02/2012 11/05/2012 BAUER BUILT TIRE 18 $822.19 STEVEN PRIEM
11/06/2012 11/07/2012 FACTORY MTR PTS #1 $279.29 STEVEN PRIEM
11/06/2012 11/07/2012 ZARNOTH BRUSH WORKS INC $298.82 STEVEN PRIEM
11/06/2012 11/07/2012 ZARNOTH BRUSH WORKS INC $1,380.83 STEVEN PRIEM
11/06/2012 11/07/2012 AUTO PLUS NO ST PAUL 392 $54.60 STEVEN PRIEM
11/06/2012 11/07/2012 BAUER BUILT TIRE 18 $514.61 STEVEN PRIEM
11/07/2012 11/08/2012 AUTO PLUS NO ST PAUL 392 $49.29 STEVEN PRIEM
11/08/2012 11/09/2012 TOUSLEY FORD $117.99 STEVEN PRIEM
11/08/2012 11/09/2012 MACQUEEN EQUIPMENT INC $188.14 STEVEN PRIEM
11/08/2012 11/12/2012 WINTER EQUIPMENT COMPANY $1,252.38 STEVEN PRIEM
11/08/2012 11/12/2012 WW GRAINGER $600.97 STEVEN PRIEM
11/10/2012 11/12/2012 GOODYEAR AUTO SRV CT 6920 $52.00 STEVEN PRIEM
11/13/2012 11/14/2012 BOYER TRUCK PARTS $52.39 STEVEN PRIEM
11/14/2012 11/15/2012 AUTO PLUS NO ST PAUL 392 $25.81 STEVEN PRIEM
11/15/2012 11/16/2012 AMERICAN FASTENER AND SUP $127.84 STEVEN PRIEM
11/06/2012 11/07/2012 AMERICAN TIME & SIGNAL CO $241.14 KELLY PRINS
11/15/2012 11/16/2012 VIKING ELECTRIC - ST PAUL $1,508.80 KELLY PRINS
11/15/2012 11/16/2012 STATE SUPPLY $1,310.90 KELLY PRINS
11/06/2012 11/08/2012 MINNESOTA OCCUPATIONAL HE $174.00 TERRIE RAMEAUX
11/01/2012 11/05/2012 SCW FITNESS EDUCATION $100.00 LORI RESENDIZ
11/13/2012 11/14/2012 UNIFORMS UNLIMITED INC.$18.16 BRADLEY REZNY
11/06/2012 11/07/2012 LILLIE SUBURBAN NEWSPAPE $450.00 AUDRA ROBBINS
11/02/2012 11/05/2012 UNITED RENTALS $77.11 ROBERT RUNNING
11/05/2012 11/07/2012 METRO FIRE $259.60 ROBERT RUNNING
11/05/2012 11/07/2012 METRO FIRE $299.11 ROBERT RUNNING
11/04/2012 11/05/2012 CUB FOODS, INC.$74.82 DEB SCHMIDT
11/05/2012 11/06/2012 T-MOBILE.COM*PAYMENT $31.14 DEB SCHMIDT
11/06/2012 11/07/2012 LILLIE SUBURBAN NEWSPAPE $1,446.00 DEB SCHMIDT
11/15/2012 11/16/2012 LILLIE SUBURBAN NEWSPAPE $258.00 DEB SCHMIDT
11/05/2012 11/06/2012 WM EZPAY $1,063.88 SCOTT SCHULTZ
11/08/2012 11/09/2012 SKILLPATH SEMINARS MAIN $139.00 SCOTT SCHULTZ
11/08/2012 11/09/2012 SKILLPATH SEMINARS MAIN $139.00 SCOTT SCHULTZ
11/08/2012 11/09/2012 SKILLPATH SEMINARS MAIN $139.00 SCOTT SCHULTZ
11/08/2012 11/09/2012 SKILLPATH SEMINARS MAIN $139.00 SCOTT SCHULTZ
11/08/2012 11/09/2012 SKILLPATH SEMINARS MAIN $120.95 SCOTT SCHULTZ
11/13/2012 11/14/2012 FLEXIBLE PIPE TOOL COMPAN $119.86 SCOTT SCHULTZ
11/13/2012 11/15/2012 ON SITE SANITATION INC $487.45 SCOTT SCHULTZ
11/14/2012 11/15/2012 ARCMATE MFG. CORP.$105.78 SCOTT SCHULTZ
11/02/2012 11/05/2012 NETFLIX.COM $7.99 CAITLIN SHERRILL
11/14/2012 11/15/2012 RAINBOW FOO 00088617 $6.50 CAITLIN SHERRILL
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11/14/2012 11/16/2012 PERKINS REST 00010512 $88.93 CAITLIN SHERRILL
11/15/2012 11/16/2012 TARGET 00011858 $29.46 CAITLIN SHERRILL
11/15/2012 11/16/2012 CUB FOODS, INC.$55.82 CAITLIN SHERRILL
11/15/2012 11/16/2012 PARTY CITY #768 $246.94 CAITLIN SHERRILL
11/06/2012 11/07/2012 PILOT $41.00 MICHAEL SHORTREED
11/06/2012 11/09/2012 LOVES TRAVEL S00004598 $37.25 MICHAEL SHORTREED
11/07/2012 11/08/2012 JW HIGH VELOCITY 2554 $16.35 MICHAEL SHORTREED
11/07/2012 11/09/2012 JW HIGH VELOCITY 2554 $14.17 MICHAEL SHORTREED
11/08/2012 11/09/2012 CALIFORNIAPIZZAKIT 311 $16.62 MICHAEL SHORTREED
11/08/2012 11/12/2012 JW HIGH VELOCITY 2554 $15.26 MICHAEL SHORTREED
11/11/2012 11/12/2012 ROAD RANGER #235 $41.50 MICHAEL SHORTREED
11/12/2012 11/13/2012 MARRIOTT JW INDIANAPOLIS $70.00 MICHAEL SHORTREED
11/09/2012 11/12/2012 KOHL'S #0052 $199.96 JOSEPH STEINER
11/08/2012 11/12/2012 KEEPRS INC 2 $44.99 THOMAS SZCZEPANSKI
11/02/2012 11/05/2012 BSN*SPORT SUPPLY GROUP $3,205.17 JAMES TAYLOR
11/08/2012 11/12/2012 THE HOME DEPOT 2801 $28.50 JAMES TAYLOR
11/09/2012 11/12/2012 STRAUSS SKATES AND BIC $720.00 JAMES TAYLOR
11/09/2012 11/12/2012 STRAUSS SKATES AND BIC $1,105.00 JAMES TAYLOR
11/09/2012 11/12/2012 CVS PHARMACY #1751 Q03 $12.82 JAMES TAYLOR
11/13/2012 11/15/2012 SPORTS AUTHORI00007112 $89.86 JAMES TAYLOR
11/06/2012 11/08/2012 RED WING SHOE STORE $168.73 TODD TEVLIN
11/03/2012 11/05/2012 COLUMBIA SPORTSWEAR 465 $93.80 PAUL THEISEN
11/12/2012 11/13/2012 KOHL'S #0179 $126.97 PAUL THEISEN
11/14/2012 11/15/2012 KOHL'S #0052 $54.99 PAUL THIENES
11/07/2012 11/08/2012 OFFICE DEPOT #1090 $68.07 KAREN WACHAL
11/07/2012 11/08/2012 OFFICE DEPOT #1080 $18.02 KAREN WACHAL
11/03/2012 11/06/2012 AR 500 ARMOR $182.00 KAO XIONG
11/05/2012 11/06/2012 OFFICE DEPOT #1090 $53.01 TAMMY YOUNG
11/07/2012 11/08/2012 OFFICE DEPOT #1127 $5.55 TAMMY YOUNG
$55,855.81
Packet Page Number 23 of 182
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 11-23-12 and 11-30-12.xlsx
Check Description Amount
88619 02950 C HERMANSON - POLICE RESERVE 661.00
88620 00001 J TSCHIDA - POLICE RESERVE 539.75
88621 00001 N KREKELER - POLICE RESERVE 520.50
88622 00001 M KUNZE - POLICE RESERVE 487.25
88623 00001 K MAUSTON - POLICE RESERVE 329.00
88624 00001 J MCKENZIE - POLICE RESERVE 278.00
88625 00001 L ALDANA - POLICE RESERVE 277.00
88626 00001 T TOUSIGNANT - POLICE RESERVE 263.50
88627 00001 V GREENE - POLICE RESERVE 231.25
88628 00001 T MARTINEZ - POLICE RESERVE 230.00
88629 00001 R GUND - POLICE RESERVE 225.50
88630 00001 B SCHNEIDER - POLICE RESERVE 224.50
88631 00001 T HOFMEISTER - POLICE RESERVE 223.75
88632 00001 M SCHLENKER - POLICE RESERVE 197.75
88633 00001 L LONDROCHE - POLICE RESERVE 191.00
88634 00001 N NEIS - POLICE RESERVE 173.75
88635 00001 S ERIKSEN - POLICE RESERVE 168.00
88636 00001 J NOTEBAART - POLICE RESERVE 165.75
88637 00001 R SCHAEFER - POLICE RESERVE 164.25
88638 00001 T OTTUM - POLICE RESERVE 157.25
88639 00001 M KONG - POLICE RESERVE 153.25
88640 00001 C WASMUNDT - POLICE RESERVE 153.25
88641 00001 L YANG - POLICE RESERVE 150.00
88642 00001 K WAGNER - POLICE RESERVE 145.00
88643 00001 C NGUYEN - POLICE RESERVE 137.75
88644 00001 B KING - POLICE RESERVE 114.50
88645 00001 D TOFT - POLICE RESERVE 113.00
as 00001 S HEFFERNAN - POLICE RESERVE 111.75
88647 00001 J JANNETT - POLICE RESERVE 100.50
88648 00001 R YAUCH - POLICE RESERVE 98.25
88649 00001 A CERVANTES - POLICE RESERVE 91.50
88650 00001 C LINDSTROM - POLICE RESERVE 89.25
88651 00001 M XIONG - POLICE RESERVE 79.00
88652 00001 E LABERE - POLICE RESERVE 77.00
88653 00001 D WINGATE - POLICE RESERVE 68.50
88654 00001 P WOLFGRAM - POLICE RESERVE 60.75
88655 00001 J NOEL - POLICE RESERVE 60.50
88656 00001 A RICHARDS - POLICE RESERVE 57.50
88657 00001 R HANSON - POLICE RESERVE 51.50
88658 00001 C STREETER - POLICE RESERVE 38.00
88659 00001 N CARDINAL - POLICE RESERVE 29.50
88660 00001 J SPURR - POLICE RESERVE 18.50
88661 00001 M PAYNE - POLICE RESERVE 8.50
88662 00001 J SORENSEN - POLICE RESERVE 7.50
88663 00001 L LILLY - POLICE RESERVE 6.00
88665 00392 UNCLAIMED PROPERTY THRU 07/01/2009 21,000.00
88666 02464 FUNDS FOR ATMS 10,000.00
88667 02149 MARKETING & ADVERTISING - NOV 4,000.00
88668 00363 RASTER DESIGN 2009 SUBSCRIPTION RENEWAL 7,590.76
88669 04944 SNACK BAR ORDERS - OCT 2,808.09
88670 00687 REMOVE TREE PLUS EXTRA CUTTING 2,992.50
00687 REMOVE TREE 1836 IDE/TRIMMING 1,713.75
00687 PROJ 11-14 TREE TRIMMING 1,639.38
00687 TREE TRIMMING MAPLE LANE 213.75
88671 03809 RED CROSS CLASS INSTRUCTION 144.00
88672 02728 PROJ 11-14 PROF SRVS THRU 10/31 52,907.43
02728 PROJ 09-08 PROF SRVS THRU 10/31 30,323.95
02728 PROJ 04-21 PROF SRVS THRU 10/31 10,769.58
02728 PROJ 08-13 PROF SRVS THRU 10/31 4,645.45
88673 04316 AUTO PAWN SYSTEM - OCT 511.80
88674 01941 MEDALS FOR INTRO TO BASKETBALL 159.50
88675 01409 PW REMODEL FOR PD EXPANSION PROJ 18,725.58
12/04/2012 CITY OF MINNEAPOLIS RECEIVABLES
12/04/2012 PATRICK TROPHIES
12/04/2012 S.E.H.
12/04/2012 KIMLEY-HORN & ASSOCIATES INC
12/04/2012 KIMLEY-HORN & ASSOCIATES INC
12/04/2012 KIMLEY-HORN & ASSOCIATES INC
12/04/2012 HUGO'S TREE CARE INC
12/04/2012 CASIE JACKSON
12/04/2012 KIMLEY-HORN & ASSOCIATES INC
12/04/2012 HUGO'S TREE CARE INC
12/04/2012 HUGO'S TREE CARE INC
12/04/2012 HUGO'S TREE CARE INC
US BANK
12/04/2012 HEIDI CAREY
12/04/2012 DLT SOLUTIONS, INC.
12/04/2012 HILLCREST VENTURES LLC
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
11/29/2012 MN DEPARTMENT OF COMMERCE
11/29/2012
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
Check Register
City of Maplewood
11/20/2012
Date Vendor
12/04/2012 CHAD HERMANSON
12/04/2012 ONE TIME VENDOR
Packet Page Number 24 of 182
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 11-23-12 and 11-30-12.xlsx
88676 01190 ELECTRIC & GAS UTILITY 18,177.91
01190 ELECTRIC & GAS UTILITY 2,952.87
01190 ELECTRIC & GAS UTILITY 2,751.21
01190 ELECTRIC & GAS UTILITY 818.61
01190 ELECTRIC & GAS UTILITY 230.66
01190 FIRE SIRENS 49.88
88677 00111 BOARDING & DESTRUCTION FEES 1,714.54
88678 04848 MONTHLY PREMIUM - DECEMBER 189.91
88679 05102 REIMB FOR MILEAGE 10/9 - 11/6 17.54
88680 00221 CRACK SEALING MATERIAL 1,788.18
88681 00228 REPAIR STATION 3 271.30
88682 05160 GUITAR INSTRUCTION - FALL 156.00
88683 02567 PROJ 09-08 ACQUISITION SERVICES 2,047.20
88684 03725 PROJ 09-08 AD FOR BID PUBLICATION 392.16
88685 04123 NEIGHBOHOOD PRESERVE CALENDARS 562.50
88686 00644 MONTHLY PREMIUM - DEC 11,812.74
88687 03087 MCC MEMBERSHIP CANCELLED 105.50
88688 04525 ETIQUETTE INSTRUCTION OCT/NOV 78.60
88689 03218 CVR OVERPAYMENT - NOV 2,801.37
88690 00842 FINAL CONTRACT PAYMENT 37,500.00
00842 CONSTRUCTING A BEAM 1665 LARK AVE 1,870.00
88691 00936 CHARITABLE GAMBLING 4,483.00
88692 02215 REIMB FOR PDA 11/15 249.93
88693 00942 JANITORIAL SERVICES - NOV 6,386.85
88694 04790 DANCE INSTRUCTION FALL/WINTER 5,092.00
04790 MAKING COSTUM FOR FALL DANCE 20.00
88695 03818 MONTHLY PREMIUM - DECEMBER 155,062.15
88696 01126 MONTHLY PREMIUM - DECEMBER 496.00
88697 00001 REFUND J SAMS FOR COUPON 34.00
88698 00001 REFUND K GUNDERMAN FOR COUPON 16.00
88699 04954 BELLY DANCE INSTRUCTION 9/25-11/13 156.00
88700 05159 PROJ 11-14 PLAYGROUND EQUIP 84,977.25
88701 04964 ACUPUNCTURIST OCT & NOV 315.00
88702 01295 SAFE DEPOSIT BOX RENTAL #427 80.00
01295 SAFE DEPOSIT BOX RENTAL #524 80.00
01295 SAFE DEPOSIT BOX RENTAL #543 80.00
88702 01295 SAFE DEPOSIT BOX RENTAL #549 80.00
88703 01312 CERTIFICATION OF RADAR/LASER UNITS 666.00
88704 00396 TRAINING 250.00
88705 01387 ADMIN FEE FOR STRESS TEST - NOV 100.00
88706 01418 VENDING MACHINE SUPPLIES 303.18
01418 SUPPLIES FOR CONCESSIONS 171.40
01418 SUPPLIES FOR CONCESSIONS 161.45
01418 SUPPLIES FOR CONCESSIONS 104.96
01418 SUPPLIES - RIBBON CUTTING CEREMONY 93.53
01418 SUPPLIES-HUMAN RIGHTS COMMISSION FORUM 63.58
01418 SUPPLIES FOR CITY COUNCIL 42.91
88707 03879 EMS FEES - DEC 577.08
88708 04412 CONTROL LIGHTS FOR SOCCER SEASON 300.00
88709 01836 PRINTING EXPENSES 2012 7,039.52
01836 PROJ 11-15 INSTALL HYDRANT 4,898.15
88710 01823 BENCH FOR LOOKOUT PARK 1,209.83
88711 04965 CERAMICS INSTRUCTOR - JULY-SEPT 450.00
04965 CERAMICS INSTRUCTOR OCT & NOV 300.00
88712 05063 GUN RANGE SOUND SURVEY 4,000.00
88713 05161 PROJ 11-22 DUMP WELL SEALING 2,345.00
88714 01647 ANNUAL MEMBERSHIP DUES 50.00
88715 04515 FALL FERTILIZER FOR EDGERTON PARK 592.80
88716 00300 TRUCK REPAIRS 413.35
88717 04179 PROGRAM DISPLAY SIGN MCC - OCT 250.00
88718 05163 WETLAND CREDITS 511.88
88719 01753 WINTER WEATHER SERVICES 2012-13 619.00
88720 05158 PROJ 11-15 FENCE REPAIR 650.00
88721 05162 WETLAND CREDITS 7,875.0012/04/2012 WISPARK LLC
555,810.50
102 Checks in this report.
12/04/2012 MN BOARD OF WATER AND SOIL RESOURCES
12/04/2012 WEATHER WATCH, INC.
12/04/2012 WINKEL ENTERPRISES
12/04/2012 TRUGREEN-5635
12/04/2012 ULTIMATE SAFETY CONCEPTS INC.
12/04/2012 VISUAL IMAGE PROMOTIONS
12/04/2012 ERICH THALHEIMER
12/04/2012 THEIN WELL
12/04/2012 TRI-COUNTY LAW ENFORCEMENT
12/04/2012 ST. CROIX RECREATION CO INC
12/04/2012 SANDRA JEAN STAUNER
12/04/2012 SANDRA JEAN STAUNER
12/04/2012 REED SCHRANKLER
12/04/2012 CITY OF ST PAUL
12/04/2012 CITY OF ST PAUL
12/04/2012 SAM'S CLUB DIRECT
12/04/2012 SAM'S CLUB DIRECT
12/04/2012 SANSIO
12/04/2012 SAM'S CLUB DIRECT
12/04/2012 SAM'S CLUB DIRECT
12/04/2012 SAM'S CLUB DIRECT
12/04/2012 DR. JAMES ROSSINI
12/04/2012 SAM'S CLUB DIRECT
12/04/2012 SAM'S CLUB DIRECT
12/04/2012 PREMIER BANK
12/04/2012 PUBLIC SAFETY EQUIPMENT LLC
12/04/2012 MN DEPT OF PUBLIC SAFETY
12/04/2012 PREMIER BANK
12/04/2012 PREMIER BANK
12/04/2012 PREMIER BANK
12/04/2012 BERYIMAR PEROZO-TREJO
12/04/2012 PLAYPOWER LT FARMINGTON INC
12/04/2012 POINTS TO HEALTH LLC
12/04/2012 NCPERS MINNESOTA
12/04/2012 ONE TIME VENDOR
12/04/2012 ONE TIME VENDOR
12/04/2012 MAYER ARTS, INC.
12/04/2012 MAYER ARTS, INC.
12/04/2012 MEDICA
12/04/2012 MAPLEWOOD HISTORICAL SOCIETY
12/04/2012 JASON MARINO
12/04/2012 MARSDEN BLDG MAINTENANCE CO
12/04/2012 KLINE NISSAN
12/04/2012 LANDMARK INC
12/04/2012 LANDMARK INC
12/04/2012 HEALTHPARTNERS
12/04/2012 SCOTT A JACOBSON
12/04/2012 EVERYDAY ETIQUETTE JULIE R FRANTZ
12/04/2012 EVERGREEN LAND SERVICES
12/04/2012 FINANCE AND COMMERCE
12/04/2012 FRIENDS OF MAPLEWOOD NATURE
12/04/2012 BROCK WHITE COMPANY, LLC.
12/04/2012 BRUCE NELSON PLBG. & HTG. INC.
12/04/2012 JOSE D CARBAJAL
12/04/2012 ANIMAL CONTROL SERVICES
12/04/2012 AVESIS
12/04/2012 REGAN M. BEGGS
12/04/2012 XCEL ENERGY
12/04/2012 XCEL ENERGY
12/04/2012 XCEL ENERGY
12/04/2012 XCEL ENERGY
12/04/2012 XCEL ENERGY
12/04/2012 XCEL ENERGY
Packet Page Number 25 of 182
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Settlement
Date Payee Description Amount
11/26/2012 MN Dept of Natural Resources DNR electronic licenses 245.50
11/26/2012 U.S. Treasurer Federal Payroll Tax 98,716.17
11/26/2012 P.E.R.A.P.E.R.A.92,704.56
11/27/2012 MN State Treasurer Drivers License/Deputy Registrar 24,183.66
11/27/2012 MidAmerica - ING HRA Flex plan 13,856.22
11/27/2012 Labor Unions Union Dues 3,533.60
11/28/2012 MN State Treasurer Drivers License/Deputy Registrar 55,023.16
11/28/2012 MN State Treasurer State Payroll Tax 22,100.78
11/29/2012 MN State Treasurer Drivers License/Deputy Registrar 24,843.19
11/29/2012 US Bank Bank fees 116.31
11/30/2012 MN State Treasurer Drivers License/Deputy Registrar 16,573.48
11/30/2012 MN Dept of Natural Resources DNR electronic licenses 101.50
11/30/2012 Optum Health DCRP & Flex plan payments 4,046.73
TOTAL 356,044.86
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 26 of 182
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CHECK #CHECK
DATE
EMPLOYEE
NAME
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
11/23/12 CARDINAL, ROBERT 435.16
11/23/12 VALLE, EDWARD 132.50
11/23/12 AHL, R. CHARLES 5,008.64
11/23/12 LLANAS, JAMES 435.16
11/23/12 ROSSBACH, WILLIAM 494.44
11/23/12 JUENEMANN, KATHLEEN 435.16
11/23/12 KOPPEN, MARVIN 435.16
11/23/12 FARR, LARRY 3,215.25
11/23/12 JAHN, DAVID 1,860.29
01/16/28 KANTRUD, HUGH 184.62
11/23/12 CHRISTENSON, SCOTT 2,193.75
11/23/12 ANTONEN, JAMES 5,352.58
11/23/12 BURLINGAME, SARAH 2,074.90
11/23/12 JACKSON, MARY 2,126.07
11/23/12 KELSEY, CONNIE 2,594.79
11/23/12 ANDERSON, CAROLE 1,503.34
11/23/12 DEBILZAN, JUDY 1,327.92
11/23/12 RAMEAUX, THERESE 3,061.19
11/23/12 BAUMAN, GAYLE 4,186.17
11/23/12 GUILFOILE, KAREN 4,207.64
11/23/12 SCHMIDT, DEBORAH 2,884.82
11/23/12 ARNOLD, AJLA 1,627.69
11/23/12 BEGGS, REGAN 1,565.01
11/23/12 RUEB, JOSEPH 2,642.60
11/23/12 SINDT, ANDREA 2,113.80
11/23/12 MECHELKE, SHERRIE 1,140.33
11/23/12 MOY, PAMELA 1,520.44
11/23/12 CORTESI, LUANNE 1,092.31
11/23/12 LARSON, MICHELLE 1,827.76
11/23/12 SPANGLER, EDNA 1,186.92
11/23/12 THOMALLA, ASHLEY 78.00
11/23/12 CARLE, JEANETTE 354.00
11/23/12 JAGOE, CAROL 272.88
11/23/12 SCHOENECKER, LEIGH 1,646.15
11/23/12 WEAVER, KRISTINE 2,356.55
11/23/12 OSTER, ANDREA 1,907.48
11/23/12 RICHTER, CHARLENE 827.69
11/23/12 SVENDSEN, JOANNE 2,111.38
11/23/12 PALANK, MARY 1,905.19
11/23/12 POWELL, PHILIP 2,932.46
11/23/12 CORCORAN, THERESA 1,935.33
11/23/12 KVAM, DAVID 4,209.55
Packet Page Number 27 of 182
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11/23/12 THOMALLA, DAVID 4,961.38
11/23/12 BARTZ, PAUL 4,198.92
11/23/12 BELDE, STANLEY 3,211.70
11/23/12 ALDRIDGE, MARK 3,253.30
11/23/12 BAKKE, LONN 2,937.06
11/23/12 THOMFORDE, FAITH 1,497.35
11/23/12 ABEL, CLINT 3,064.06
11/23/12 CARNES, JOHN 1,918.52
11/23/12 COFFEY, KEVIN 13,300.45
11/23/12 BOHL, JOHN 3,238.68
11/23/12 BUSACK, DANIEL 4,347.45
11/23/12 BENJAMIN, MARKESE 3,200.92
11/23/12 BIERDEMAN, BRIAN 3,796.31
11/23/12 ERICKSON, VIRGINIA 3,151.33
11/23/12 FLOR, TIMOTHY 3,725.17
11/23/12 DOBLAR, RICHARD 4,005.46
11/23/12 DUGAS, MICHAEL 5,279.94
11/23/12 CROTTY, KERRY 3,611.20
11/23/12 DEMULLING, JOSEPH 3,014.74
11/23/12 HAWKINSON JR, TIMOTHY 3,188.09
11/23/12 HER, PHENG 2,923.56
11/23/12 FRITZE, DEREK 3,268.71
11/23/12 GABRIEL, ANTHONY 3,626.21
11/23/12 FORSYTHE, MARCUS 2,266.25
11/23/12 FRASER, JOHN 3,474.52
11/23/12 KREKELER, NICHOLAS 876.00
11/23/12 KROLL, BRETT 3,528.86
11/23/12 KALKA, THOMAS 940.28
11/23/12 KONG, TOMMY 3,375.44
11/23/12 HIEBERT, STEVEN 3,432.56
11/23/12 JOHNSON, KEVIN 4,657.15
11/23/12 MARINO, JASON 3,227.96
11/23/12 MARTIN, JERROLD 3,550.00
11/23/12 LU, JOHNNIE 3,528.86
11/23/12 LYNCH, KATHERINE 2,694.20
11/23/12 LANGNER, SCOTT 3,092.20
11/23/12 LANGNER, TODD 2,980.04
11/23/12 PARKER, JAMES 2,603.93
11/23/12 REZNY, BRADLEY 3,798.20
11/23/12 NYE, MICHAEL 3,872.11
11/23/12 OLSON, JULIE 2,937.06
11/23/12 MCCARTY, GLEN 3,396.84
11/23/12 METRY, ALESIA 3,038.70
11/23/12 SZCZEPANSKI, THOMAS 3,349.74
11/23/12 TAUZELL, BRIAN 2,988.48
11/23/12 STEINER, JOSEPH 3,313.60
11/23/12 SYPNIEWSKI, WILLIAM 2,923.56
11/23/12 RHUDE, MATTHEW 3,148.92
11/23/12 SHORTREED, MICHAEL 4,091.18
11/23/12 TRAN, JOSEPH 2,992.55
11/23/12 THEISEN, PAUL 3,038.70
11/23/12 THIENES, PAUL 4,177.33
Packet Page Number 28 of 182
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11/23/12 XIONG, KAO 3,187.96
11/23/12 ANDERSON, BRIAN 154.94
11/23/12 WENZEL, JAY 3,072.59
11/23/12 CAPISTRANT, JACOB 115.14
11/23/12 CAPISTRANT, JOHN 798.95
11/23/12 BAUMAN, ANDREW 3,566.76
11/23/12 BOURQUIN, RON 775.68
11/23/12 BAHL, DAVID 466.66
11/23/12 BASSETT, BRENT 203.01
11/23/12 EVERSON, PAUL 3,923.55
11/23/12 FASULO, WALTER 210.08
11/23/12 DAWSON, RICHARD 3,510.94
11/23/12 EATON, PAUL 72.72
11/23/12 CRAWFORD - JR, RAYMOND 278.76
11/23/12 CRUMMY, CHARLES 378.75
11/23/12 HAWTHORNE, ROCHELLE 2,759.33
11/23/12 HUTCHINSON, JAMES 551.50
11/23/12 HALE, JOSEPH 381.81
11/23/12 HALWEG, JODI 3,616.20
11/23/12 FOSSUM, ANDREW 3,089.50
11/23/12 HAGEN, MICHAEL 324.21
11/23/12 KANE, ROBERT 908.53
11/23/12 KARRAS, JAMIE 145.44
11/23/12 JONES, JONATHAN 203.01
11/23/12 JUREK, GREGORY 2,544.73
11/23/12 IMM, TRACY 190.89
11/23/12 JANSEN, CHAD 278.76
11/23/12 LOCHEN, MICHAEL 872.64
11/23/12 MILLER, LADD 293.42
11/23/12 KUBAT, ERIC 2,644.74
11/23/12 LINDER, TIMOTHY 3,168.44
11/23/12 KERSKA, JOSEPH 739.32
11/23/12 KONDER, RONALD 639.33
11/23/12 NIELSEN, KENNETH 309.06
11/23/12 NOVAK, JEROME 282.46
11/23/12 MONSON, PETER 509.04
11/23/12 MORGAN, JEFFERY 298.71
11/23/12 MILLER, NICHOLAS 557.52
11/23/12 MONDOR, MICHAEL 3,259.74
11/23/12 PETERSON, MARK 749.45
11/23/12 PETERSON, ROBERT 3,687.66
11/23/12 OPHEIM, JOHN 724.70
11/23/12 PACHECO, ALPHONSE 542.37
11/23/12 NOWICKI, PAUL 409.05
11/23/12 OLSON, JAMES 4,520.55
11/23/12 RAVENWALD, CORINNE 327.24
11/23/12 REYNOSO, ANGEL 445.41
11/23/12 RANK, NATHAN 593.88
11/23/12 RANK, PAUL 633.27
11/23/12 POWERS, KENNETH 145.44
11/23/12 RAINEY, JAMES 606.00
11/23/12 RICE, CHRISTOPHER 731.75
Packet Page Number 29 of 182
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11/23/12 STREFF, MICHAEL 4,422.74
11/23/12 SVENDSEN, RONALD 3,417.35
11/23/12 SCHULTZ, JEROME 524.19
11/23/12 SEDLACEK, JEFFREY 3,860.43
11/23/12 RODRIGUEZ, ROBERTO 339.36
11/23/12 KNUTSON, LOIS 2,864.87
11/23/12 NIVEN, AMY 1,518.14
11/23/12 LUKIN, STEVEN 4,616.93
11/23/12 ZWIEG, SUSAN 1,706.92
11/23/12 WHITE, JOEL 327.24
11/23/12 GERVAIS-JR, CLARENCE 3,985.69
11/23/12 JONES, DONALD 2,158.15
11/23/12 MEISSNER, BRENT 2,014.15
11/23/12 DEBILZAN, THOMAS 2,166.15
11/23/12 EDGE, DOUGLAS 2,125.00
11/23/12 BRINK, TROY 2,461.55
11/23/12 BUCKLEY, BRENT 2,120.55
11/23/12 TEVLIN, TODD 2,162.15
11/23/12 BURLINGAME, NATHAN 2,087.22
11/23/12 RUIZ, RICARDO 1,539.75
11/23/12 RUNNING, ROBERT 2,920.97
11/23/12 NAGEL, BRYAN 3,560.40
11/23/12 OSWALD, ERICK 2,561.78
11/23/12 LINDBLOM, RANDAL 2,740.37
11/23/12 LOVE, STEVEN 3,446.88
11/23/12 JAROSCH, JONATHAN 2,871.75
11/23/12 KREGER, JASON 2,592.93
11/23/12 DUCHARME, JOHN 2,740.37
11/23/12 ENGSTROM, ANDREW 2,631.75
11/23/12 EDSON, DAVID 2,191.39
11/23/12 HAMRE, MILES 1,513.60
11/23/12 JANASZAK, MEGHAN 1,554.95
11/23/12 KONEWKO, DUWAYNE 4,413.24
11/23/12 THOMPSON, MICHAEL 4,261.35
11/23/12 ZIEMAN, SCOTT 170.40
11/23/12 BIESANZ, OAKLEY 1,449.84
11/23/12 DEAVER, CHARLES 446.87
11/23/12 NAUGHTON, JOHN 2,163.43
11/23/12 NORDQUIST, RICHARD 2,148.46
11/23/12 HAYS, TAMARA 1,539.75
11/23/12 HINNENKAMP, GARY 2,762.23
11/23/12 WACHAL, KAREN 1,002.96
11/23/12 GAYNOR, VIRGINIA 3,244.09
11/23/12 HUTCHINSON, ANN 2,649.16
11/23/12 SOUTTER, CHRISTINE 204.75
11/23/12 GERNES, CAROLE 425.27
11/23/12 HAYMAN, JANET 1,507.45
11/23/12 YOUNG, TAMELA 2,015.75
11/23/12 SWANSON, CHRIS 660.00
11/23/12 THOMPSON, DEBRA 829.76
11/23/12 ERICSON, MICHAEL 1,125.00
11/23/12 KROLL, LISA 1,900.55
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11/23/12 EKSTRAND, THOMAS 3,829.34
11/23/12 FISHER, DAVID 3,807.86
11/23/12 SWAN, DAVID 2,766.15
11/23/12 BRASH, JASON 2,393.35
11/23/12 CARVER, NICHOLAS 3,244.09
11/23/12 FINWALL, SHANN 3,233.35
11/23/12 MARTIN, MICHAEL 2,762.95
11/23/12 BIHNER, KARLY 39.00
11/23/12 BJORK, BRANDON 181.50
11/23/12 BARTZ, BAYLEE 78.00
11/23/12 BERGER, STEPHANIE 558.13
11/23/12 WELLENS, MOLLY 1,676.05
11/23/12 ACEITUNO, FELIPE 56.00
11/23/12 SCHALLER, SCOTT 43.00
11/23/12 SHERWOOD, CHRISTIAN 431.75
11/23/12 ROBBINS, AUDRA 3,019.96
11/23/12 ROBBINS, CAMDEN 331.50
11/23/12 BRENEMAN, NEIL 2,267.65
11/23/12 LARSON, KATELYN 161.00
11/23/12 ORE, JORDAN 1,539.75
11/23/12 SCHULTZ, SCOTT 3,616.97
11/23/12 ADAMS, DAVID 1,862.78
11/23/12 HAAG, MARK 2,356.55
11/23/12 TAYLOR, JAMES 2,889.94
11/23/12 VUKICH, CANDACE 166.63
11/23/12 EVANS, CHRISTINE 1,374.42
11/23/12 GLASS, JEAN 2,125.10
11/23/12 BERNARDY, CHRISTINE 2,426.37
11/23/12 CRAWFORD - JR, RAYMOND 681.01
11/23/12 WILBER, JEFFREY 1,530.51
11/23/12 ANZALDI, MANDY 1,467.38
11/23/12 PELOQUIN, PENNYE 502.05
11/23/12 SHERRILL, CAITLIN 748.12
11/23/12 HOFMEISTER, TIMOTHY 454.52
11/23/12 KULHANEK-DIONNE, ANN 394.00
11/23/12 HER, PETER 252.36
11/23/12 HOFMEISTER, MARY 1,061.62
11/23/12 ANDERSON, ALYSSA 32.38
11/23/12 ANDERSON, JOSHUA 412.00
11/23/12 ZIELINSKI, JUDY 38.50
11/23/12 AICHELE, MEGAN 300.26
11/23/12 VANG, TIM 472.00
11/23/12 VUE, LOR PAO 412.89
11/23/12 BUTLER, ANGELA 85.00
11/23/12 CLARK, PAMELA 77.20
11/23/12 BRUSOE, CRISTINA 46.80
11/23/12 BUCKLEY, BRITTANY 167.30
11/23/12 BAUDE, SARAH 54.75
11/23/12 BIGGS, ANNETTE 131.58
11/23/12 DEMPSEY, BETH 252.50
11/23/12 COSTA, JOSEPH 408.00
11/23/12 CRANDALL, KRISTA 298.00
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11/23/12 DUNN, RYAN 1,120.91
11/23/12 EHLE, DANIEL 89.86
11/23/12 DIONNE, DANIELLE 111.20
11/23/12 GIEL, NICOLE 76.00
11/23/12 GIPPLE, TRISHA 299.00
11/23/12 FOX, KELLY 30.00
11/23/12 FRAMPTON, SAMANTHA 139.00
11/23/12 ERICKSON-CLARK, CAROL 49.00
11/23/12 FONTAINE, KIM 707.31
11/23/12 HORWATH, RONALD 2,738.98
11/23/12 JANSON, ANGELA 34.00
11/23/12 HEINRICH, SHEILA 237.00
11/23/12 HOLMBERG, LADONNA 460.00
11/23/12 GRUENHAGEN, LINDA 431.80
11/23/12 HAGSTROM, EMILY 80.40
11/23/12 LAMEYER, BRENT 117.76
11/23/12 LAMSON, ELIANA 36.00
11/23/12 JOYER, ANTHONY 96.20
11/23/12 KOZDROJ, GABRIELLA 25.00
11/23/12 JOHNSON, BARBARA 447.35
11/23/12 JOHNSON, KAITLYN 58.88
11/23/12 NORTHOUSE, KATHERINE 78.88
11/23/12 POVLITZKI, MARINA 57.00
11/23/12 NADEAU, TAYLOR 37.20
11/23/12 NELSON, ELEONOR 75.00
11/23/12 MCCANN, NATALIE 76.00
11/23/12 MCCOMAS, LEAH 63.00
11/23/12 RONNING, ISAIAH 115.50
11/23/12 SCHMIDT, EMILY 44.20
11/23/12 RESENDIZ, LORI 2,257.76
11/23/12 RICHTER, DANIEL 170.10
11/23/12 PROESCH, ANDY 864.04
11/23/12 RANEY, COURTNEY 587.00
11/23/12 SMITH, ANN 162.40
11/23/12 SMITH, CASEY 25.73
11/23/12 SCHREINER, MICHELLE 107.50
11/23/12 SKAAR, SAMANTHA 55.00
11/23/12 SCHREIER, ROSEMARIE 324.50
11/23/12 SCHREINER, MARK 58.40
11/23/12 TRUE, ANDREW 49.95
11/23/12 TUPY, HEIDE 91.60
11/23/12 SYME, LAUREN 27.48
11/23/12 TREPANIER, TODD 242.00
11/23/12 SMITLEY, SHARON 284.90
11/23/12 STEAD, KIMBERLY 20.00
11/23/12 HITE, ANDREA 255.00
11/23/12 LANGER, CHELSEA 206.13
11/23/12 WARNER, CAROLYN 211.20
11/23/12 BOSLEY, CAROL 263.20
11/23/12 TUPY, MARCUS 285.00
11/23/12 VANG, XANG 67.00
11/23/12 LANGER, KAYLYN 85.00
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9987614
9987615
9987616
9987617
9987618
9987619
9987620
9987621
9987622
9987623
9987624
9987625
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9987629
9987630
9987631
9987632
11/23/12 KRECH, ELAINE 217.50
11/23/12 MALONEY, SHAUNA 285.00
11/23/12 CRAWFORD, SHAWN 480.00
11/23/12 DOUGLASS, TOM 1,756.55
11/23/12 BORCHERT, JONATHAN 79.75
11/23/12 COUNTRYMAN, BRENDA 360.00
11/23/12 AICHELE, CRAIG 2,200.59
11/23/12 THOMPSON, BENJAMIN 414.38
11/23/12 VANG, GEORGE 50.75
11/23/12 PRINS, KELLY 1,690.15
11/23/12 REILLY, MICHAEL 2,305.85
11/23/12 FRANZEN, NICHOLAS 3,148.98
11/23/12 KRATTENMAKER, MATTHEW 1,057.50
11/23/12 BERGO, CHAD 2,628.80
11/23/12 FOWLDS, MYCHAL 3,791.22
11/23/12 PRIEM, STEVEN 2,415.66
11/23/12 WOEHRLE, MATTHEW 2,200.55
11/23/12 MAKI, MAIAH 52.00
11/23/12 MCMAHON, ALLISON 195.00
11/23/12 HACKETT, ASHLEY 91.00
11/23/12 KRENZ, CASSANDRA 104.00
11/23/12 ELLWANGER, HOLLY 143.00
11/23/12 FEIST, ASHLEY 156.00
11/23/12 WESTEMEIER, EMILY 156.00
11/23/12 YANG, SUNSHINE 21.00
11/23/12 ROKKE, MARISA 72.00
11/23/12 SORENSON, ERICA 77.00
11/23/12 MIELZAREK, MAGGIE 104.00
11/23/12 PETERSON, HAYLIE 195.00
11/23/12 STEFFEN, MICHAEL 87.00
536,931.73
11/23/12 WEINHAGEN, SHELBY 293.50
11/23/12 RANGEL, SAMANTHA 96.00
11/23/12 SCOTT, HALEY 58.80
11/23/12 WALES, ABIGAIL 188.71
11/23/12 ERICSON, RACHEL 55.80
11/23/12 SCHREIER, ABIGAIL 63.13
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Agenda Item G2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
SUBJECT: Approval of Transfers to Close Funds for Public Improvement
Projects for 2012
DATE: November 27, 2012
INTRODUCTION
Financial transfers and budget adjustments are needed to close three funds for public
improvement projects that have been completed.
DISCUSSION
Project 09-07, Rice & TH 36 Interchange, has been completed. There is a surplus balance in
the project fund due to excess bond proceeds. Surplus funds of $71,924.22 need to be
transferred to project 08-13 (fund 504) which was also financed with the same bond issue and
currently has a deficit balance.
Project 09-13, Holloway/Stanich Area Streets, has been completed. There is a surplus balance
in the project fund (due to project expenditures being under budget). Surplus funds of
$642,769.53 need to be transferred to project 08-13 (fund 504) which was also financed with the
same bond issue and currently has a deficit balance.
Project 09-15, Hills & Dales, has been completed. There is a surplus balance in the project fund
(due to higher than expected revenues and project expenditures being under budget). Surplus
funds of $863,108.37 need to be transferred as follows:
• $130,000 to project 08-13 (fund 504) which was also financed with the same bond issue
and currently has a deficit balance.
• $733,108.37 to project 02-07 (fund 533) by reallocating bond funds from the 2010A bond
issue to cover unforeseen expenditures.
FINANCIAL IMPACT
There is no financial impact to the city as the proposal is to transfer money between funds.
RECOMMENDATION
It is recommended that the Council authorize the following:
(1) A transfer of $71,924.22 from fund 508 (09-07) to fund 504 (08-13),
(2) A transfer of $642,769.53 from fund 509 (09-13) to fund 504 (08-13),
(3) A transfer of $130,000.00 from fund 510 (09-15) to fund 504 (08-13),
(4) A transfer of $733,108.37 from fund 510 (09-15) to fund 533 (02-07),
(5) The appropriate budget changes.
P:\finance\council files\2012\121 – close capital funds
Packet Page Number 34 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
SUBJECT: Resolution of Appreciation for David Hesley
DATE: December 4, 2012
INTRODUCTION
Attached is a resolution of appreciation for David Hesley. Mr. Hesley served as a
member of the business and economic development commission (BEDC) from March 1,
2010 to July 26, 2012.
COMMITTEE ACTIONS
The BEDC unanimously recommended approval of the resolution of appreciation for Mr.
Hesley at its November 29, 2012 meeting.
RECOMMENDATION
Approve the attached resolution of appreciation for David Hesley.
Attachment:
1. Resolution of Appreciation
Agenda Item G3
Packet Page Number 35 of 182
Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, David Hesley has been a member of the Maplewood Business and
Economic Development Commission since March 1, 2010, until July 26, 2012, and has
served faithfully in that capacity; and
WHEREAS, the Business and Economic Development Commission has
appreciated his experience, insights and good judgment; and
WHEREAS, Mr. Hesley has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Hesley has shown dedication to his duties and has consistently
contributed his leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that David Hesley is hereby extended our
gratitude and appreciation for his dedicated service.
Passed by the Maplewood
City Council on _______, 2012
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Business and Economic Development Commission
on November 29, 2012
____________________________________
Mark Jenkins, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Packet Page Number 36 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Resolution of Appreciation for Jawaid Ahmed
DATE: December 4, 2012
INTRODUCTION
Attached is a resolution of appreciation for Jawaid Ahmed. Mr. Ahmed served as a
member of the community design review board (CDRB) for three years (May 26, 2009 to
May 22, 2012).
COMMITTEE ACTIONS
The CDRB unanimously recommended approval of the resolution of appreciation for Mr.
Ahmed at its November 27, 2012 meeting.
RECOMMENDATION
Approve the attached resolution of appreciation for Mr. Ahmed.
p:community design review board\resolution of appreciation for Jawaid Ahmed
Attachment:
1. Resolution of Appreciation
Agenda Item G4
Packet Page Number 37 of 182
Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, Jawaid Ahmed has been a member of the Maplewood Community
Design Review Board for three years, since May 26, 2009, until May 22, 2012, and has
served faithfully in that capacity; and
WHEREAS, the Community Design Review Board has appreciated his
experience, insights and good judgment; and
WHEREAS, Mr. Ahmed has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Ahmed has shown dedication to his duties and has consistently
contributed his leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Jawaid Ahmed is hereby extended
our gratitude and appreciation for his dedicated service.
Passed by the Maplewood
City Council on _______, 2012
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Community Design Review Board
on November 27, 2012
____________________________________
Matt Ledvina, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Packet Page Number 38 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Resolution of Appreciation for Matt Wise
DATE: December 4, 2012
INTRODUCTION
Attached is a resolution of appreciation for Matt Wise. Mr. Wise served as a member of
the community design review board (CDRB) for five and a half years (February 12, 2007
to July 24, 2012).
COMMITTEE ACTIONS
The CDRB unanimously recommended approval of the resolution of appreciation for Mr.
Wise at its November 27, 2012 meeting.
RECOMMENDATION
Approve the attached resolution of appreciation for Mr. Wise.
p:community design review board\resolution of appreciation for Matt Wise
Attachment:
1. Resolution of Appreciation
Agenda Item G5
Packet Page Number 39 of 182
Attachment 1
RESOLUTION OF APPRECIATION
WHEREAS, Matt Wise has been a member of the Maplewood Community
Design Review Board for five and a half years, since February 12, 2007, until July 24,
2012, and has served faithfully in that capacity; and
WHEREAS, the Community Design Review Board has appreciated his
experience, insights and good judgment; and
WHEREAS, Mr. Wise has freely given of his time and energy, without
compensation, for the betterment of the City of Maplewood; and
WHEREAS, Mr. Wise has shown dedication to his duties and has consistently
contributed his leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the
City of Maplewood, Minnesota, and its citizens that Matt Wise is hereby extended our
gratitude and appreciation for his dedicated service.
Passed by the Maplewood
City Council on _______, 2012
____________________________________
Will Rossbach, Mayor
Passed by the Maplewood
Community Design Review Board
on November 27, 2012
____________________________________
Matt Ledvina, Chairperson
Attest:
________________________________
Karen Guilfoile, City Clerk
Packet Page Number 40 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Proclamation of Appreciation for Paul R. Yocum
DATE: December 4, 2012
INTRODUCTION
The business and economic development commission (BEDC) requested the city
officially acknowledge and show respect for the recent passing of Paul R. Yocum. Mr.
Yocum was the founder of Yocum Oil which is headquartered in Maplewood.
DISCUSSION
Attached to this report is a proclamation honoring Mr. Yocum, who founded Yocum Oil
along with his wife. Yocum Oil is the parent company of Holiday Stores which can be
found in many communities in the upper Midwest.
COMMITTEE ACTIONS
The BEDC unanimously recommended approval of the proclamation of appreciation for
Mr. Yocum at its November 29, 2012 meeting.
RECOMMENDATION
Adopt the attached proclamation honoring Mr. Yocum.
Attachments:
1. Paul R. Yocum Proclamation
Agenda Item G6
Packet Page Number 41 of 182
Attachment 1
CITY OF MAPLEWOOD
PROCLAMATION
HONORING THE CONTRIBUTIONS MADE BY PAUL R. YOCUM
WHEREAS, Paul R. Yocum, along with his wife Fern, founded Yocum Oil working out
of their home eventually building a company with more than 5,000 accounts; and
WHEREAS, Mr. Yocum was an important business leader within the Twin Cities east
metro community serving on the board of Premier Banks; and
WHEREAS, Mr. Yocum was an active member and leader at his church, Gethsemance
Luthuran Church in Maplewood; and
WHEREAS, Mr. Yocum passed away on July 24, 2012 at the age of 95; and
WHEREAS, Mr. Yocum left a lasting legacy which includes Yocum Oil which is now
owned by three of his grandsons; and
WHEREAS, the City of Maplewood is forever indebted to Mr. Yocum for the
contributions he made to the Maplewood community and economy; and
THEREFORE BE IT RESOLVED that the City Council and the Business and
Economic Development Commission of the City of Maplewood does hereby proclaim its
admiration for;
Paul R. Yocum,
on this 10th day of December, 2012
____________________________________
Will Rossbach, Mayor
____________________________________
Mark Jenkins, Chairperson
ATTEST:
___________________________________
Karen Guilfoile, City Clerk
Packet Page Number 42 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Ordinance Amendment to include the Housing and Redevelopment
Authority Duties with those of the Business and Economic
Development Commission (second reading)
VOTE: A simple majority vote (3/5) is required to approve
DATE: December 3, 2012
INTRODUCTION
On November 26, 2012, the city council gave first reading to the ordinance that would
combine the duties and responsibilities of the housing and redevelopment authority
(HRA) with those of the business and economic development commission (BEDC).
Staff has included the proposed ordinance for the city council’s consideration for second
reading and adoption. Staff made one revision, however, to suggest renaming the
commission from BEDC to HEDC—the Housing and Economic Development
Commission rather than BECD/HRA. The acronym HEDC would denote the functions of
this commission as those related to housing and economic development. It would also
be more brief a less awkward abbreviation.
RECOMMENDATION
Adopt the amendments to Division 9, the BEDC ordinance, to include the duties and
responsibilities of the HRA.
p:\ ORD\BEDC HRA Responsibilities Ordinance Amendment CC Report#2 2nd Reading 12 12 te
Attachment:
Ordinance Amendment to Division 9—the HEDC Ordinance
Agenda Item G7
Packet Page Number 43 of 182
ORDINANCE NO. ___
AN ORDINANCE AMENDING DIVISION 9—THE MAPLEWOOD BUSINESS
AND ECONOMIC DEVELOPMENT ORDINANCE
TO INCLUDE THE DUTIES OF THE
HOUSING AND REDEVELOPMENT AUTHORITY
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Section 1. DIVISION 9. THE MAPLEWOOD HOUSING BUSINESS AND ECONOMIC
DEVELOPMENT COMMISSION (HEDC) (BEDC)
Sec. 2-335. Definitions.
Common terms: As used in this division, the terms defined have the meanings given
them.
Commission means the Housing Business and Economic Development Commission or
HEDC.
City means the City of Maplewood, Minnesota.
City Council means the duly elected governing body of the City of Maplewood,
Minnesota.
Enabling Resolution means the ordinance from which this division derives.
Small Business means a business whose principal place of operation is in the City of
Maplewood and employs thirty people or less and is not a subsidiary of a larger entity or
a corporate-owned franchise location.
Sec. 2-336. Establishment.
The Commission Business and Economic Development Commission is established
which shall have all of the powers, duties and responsibilities of a commission pursuant
to Minnesota Statues § 13.01, subd. 1(c)(5) and formed pursuant to Minnesota Statute
§ 412.21, subd. 1. The Commission shall also have all of the powers, duties and
responsibilities of Minnesota Statutes pursuant to the function of a housing and
redevelopment authority.
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Sec. 337. Purpose.
It shall be the role and responsibility of the Commission to discuss and make
recommendations to the Maplewood Economic Development Authority regarding
economic and industrial development and redevelopment within the City of Maplewood
pursuant to Bylaws as may be adopted by the Commission. It shall confer with other
City departments, the Maplewood Economic Development Authority, the local Chamber
of Commerce, the Maplewood Parks Commission, and other public and private groups
on matters relating to business and industrial development and periodically survey the
area’s industrial and commercial climate and report regularly to the Maplewood
Economic Development Authority, the Maplewood City Council, or both as directed.
It shall also be the purpose of the Commission to advise and make recommendations to
the Maplewood City Council on housing matters regarding policy issues, development,
redevelopment and housing maintenance. The Commission’s purpose is to also
promote and guide the city council and city staff to develop, improve and retain housing
stock in Maplewood that is safe, healthy, meets the housing needs of the residents and
maintains value of quality housing throughout the city.
Sec. 2-338. Name.
The entity created by the Enabling Resolution shall be known as the Maplewood
Housing Business and Economic Development Commission or HEDC. or BEDC.
Sec. 2-339. Members.
The Commission shall initially consist of seven (7) members, three (3) of which shall be
representative of, “small business,” if available to serve, in Maplewood. The Members
shall be appointed by the Mayor and City Council, upon approval by majority vote of the
same. Those initially appointed shall be appointed for staggered terms consisting of two
members appointed to one (1) year terms; two members appointed to two (2) year
terms; and three members appointed to three (3) year terms, respectively, with a “small
business” representative appointed in each of the initial term timeframes. Thereafter,
Members are appointed to three (3)-year terms. Members may be reimbursed for
expenses pursuant to City reimbursement policies. The city council shall also appoint
persons to the Commission with backgrounds in housing, with knowledge in securing
and maintaining quality housing stock in the city.
Sec. 2-340. Administration.
Bylaws. The Commission shall adopt bylaws and rules of procedure for administration
of its affairs.
Chair. The Commission shall elect a Chair, and a Vice Chair on an annual basis.
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Meetings. The Commission shall meet quarterly and at such other times as necessary.
Rules. The Commission shall adopt such rules and guidelines as they deem appropriate,
but shall operate in accordance with Maplewood’s Commission Handbook as adopted
and amended from time to time. No rules shall be adopted by the Commission that are
in conflict with the City’s Official Commission Handbook and in the event of any conflict
or question, the Handbook shall prevail.
Sec. 2-341. Modification. All modifications to the Enabling Resolution must be by
Ordinance and must be adopted by the City Council by majority vote.
Sec. 2-342. Report to Council. The Commission shall submit a written report of its
activities and/or recommendations for modification of the Enabling Resolution to the
Council at least annually.
Sec. 2-343. Director. The City’s Manager, or designee, shall attend all meetings of the
commission, shall serve as a consultant and advisor to the commission and shall make
quarterly reports to the council.
Sec. 2-344. Conflicts of Interest. Except as authorized by Minnesota Statute 471.88, a
Member of the Commission may not have a substantial conflict of interest in projects
undertaken by the Commission.
Sec. 2-345 Intent to Comply. Except as otherwise authorized by Minnesota Statute, it
is the intent of the City Council of Maplewood to create the Housing Business and
Economic Development Commission as a “standing” body of the City that shall be
subject to the rules, regulations, restrictions and requirements as defined in both the
Open Meeting Law, § 13D. 01 et seq. and the Minnesota Government Data Practices
Act, § 13, et seq.
Section 2.
This ordinance shall take effect after the approval by the city council and
publishing in the official newspaper.
The Maplewood City Council approved this ordinance revision on ___________.
_________________
Mayor
Attest:
______________________
City Clerk
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Conditional Use Permit Review, T-Mobile Cellular Telephone
Tower – Harmony Learning Center
LOCATION: 1961 County Road C East
DATE: December 4, 2012
INTRODUCTION
The conditional use permit (CUP) for the telecommunications monopole at 1961 County Road C
East is due for review. The CUP is to operate a monopole on the site with ground equipment.
(See the maps and the city council minutes attached to this report.)
BACKGROUND
On December 14, 2009, the council approved the following for this site:
1. A conditional use permit (CUP) for a tower and related equipment at a school. Section
44-1321(b)(2)b of the city code requires a conditional use permit for communications
towers located at a school
2. The tower design and site plan.
On December 13, 2010, the city council reviewed the CUP and agreed to review again in one
year to ensure continued compliance.
On November 28, 2011, the city council reviewed the CUP and agreed to review again in one
year to ensure continued compliance.
DISCUSSION
In the summer of 2011, staff inspected the site and found the landscaping surrounding the tower
site mostly dead. The applicant replaced all the required vegetation. Again this summer, staff
inspected the site and found some of the required landscaping dead. The applicant was quick to
respond and now the landscaping is healthy and meeting the conditions of approval. Staff
recommends reviewing this permit again in one year to ensure the site continues to meet the
conditions of approval and that the landscaping remains healthy.
RECOMMENDATION
Review the CUP for the monopole at 1961 County Road C East again in one year.
P:\SEC2S\1961 Co Rd C\Monopole CUP\TMobile_CUPReview_121012
Attachments:
1. Location Map
2. Site Plan, dated October 14, 2009
3. December 14, 2009 CUP Conditions
Agenda Item G8
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Conditional Use Permit Review – St. Paul Hmong Alliance
Church
LOCATION: 1770 McMenemy Street
DATE: December 4, 2012
INTRODUCTION
The conditional use permit (CUP) for the St. Paul Hmong Alliance Church is due for its annual
review.
BACKGROUND
On November 24, 1986, the city council granted a conditional use permit for a church at this
location.
On May 12, 1997, the city council approved a CUP revision and the design plans for this site.
These requests were for the church to expand their building by adding space for Sunday school
and a solarium to the front of the church.
On July 8, 2002, the city council approved a CUP revision and design plans for this site. These
requests were for the church to expand their parking lot to the south and to add a playground to
their property.
On December 12, 2011, the city council approved a CUP revision and design plans for this site.
These requests were for the church to add onto the building, enlarge the parking lot and to
provide a driveway connection to DeSoto Street.
Code Requirements
Section 44-1099 of the zoning code states the proposed construction must be substantially
started or the proposed use utilized within one year of council approval or the conditional use
permit shall become null and void. The council may grant up to one one-year extension of the
permit if just cause is shown.
Section 44-1100(a) of the zoning code states CUPs shall be reviewed by the city council within
one year of approval. At the one-year review, the council may specify an indefinite term for a
subsequent review or a specific term not to exceed five years.
DISCUSSION
The project has been delayed by the church’s efforts to finance the improvements. The applicant
has submitted a letter, attached to this report, to the city stating it believes it will soon have its
financing in order and will be able to proceed with the project in the spring of 2013. During the
past year, the applicant’s design representatives have continued to work with planning and
engineering staff on meeting the city council’s conditions of approval. These efforts have
Agenda Item G9
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2
demonstrated to staff the applicant still has the intention of moving forward with the project as
proposed.
Code requires construction to be substantially started within one year or the CUP becomes
invalid but council can extend this approval for another year with just cause. Staff believes with
this being a fairly large project for a church that it is reasonable that financing would take time and
the applicant’s continued meeting with staff has demonstrated a commitment to this project and
should receive the year extension of the original CUP approval.
RECOMMENDATION
Extend the approval of the conditional use permit for the St. Paul Hmong Alliance Church and
review again in one year.
P:\SEC17\1770 McMenemy\2011_CUP Review and Design Review\Homng Alliance Church Expansion_121012
Attachments:
1. Location Map
2. Site Plan
3. Letter from Applicant
4. December 12, 2011 City Council Minutes
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Attachment 2Packet Page Number 56 of 182
V E D I A S S O C I A T E S, I N C.
ARCHITECTURE | ENGINEERING | PARKING | RESTORATION
1129 Washington Avenue South | Minneapolis, MN 55415 | USA
phone: 612.333.4670 | fax: 612.333.6797 | www.vediassociates.com
December 3, 2012
Michael Martin, AICP
Planner – City of Maplewood
1830 County Road B
Maplewood, MN 55109
RE: St. Paul Hmong Alliance Church CUP
Dear Mr. Martin:
This is follow-up to your email from November 29, 2012 regarding extension of the CUP for
an additional year.
The church is still working through the conditions of the loan with their financing company.
The church’s loan should be approved early 2013.
The church anticipates starting construction in spring 2013.
Please do not hesitate in contacting me with any questions.
Thank you,
VEDI ASSOCIATES, INC.
Puneet Vedi, AIA, LEED GA
Senior Associate / Architect
Attachment 3
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Agenda #G-10
AGENDA REPORT
To: City Manager James Antonen
From: Acting Chief of Police David Kvam
Subject: Resolution Accepting Donation to Volunteers in Police Service From the
CenturyLink Clarke M. Williams Foundation
Date: December 3, 2012
Introduction
The Volunteers in Police Service (VIPS) have received a donation from the CenturyLink
Clarke M. Williams Foundation, and City Council approval is needed before this
donation can be accepted.
Background
A member of the Police Department's Volunteers in Police Service program is an
employee of CenturyLink, and the CenturyLink Clarke M. Williams Foundation has
made a $500 donation to our Volunteers in Police Service in recognition of her
volunteerism to her community as part of their Matching Time Grant program.
CenturyLink has asked that the funds from this donation be used for our Volunteers in
Police Service program.
Budget Impact
The necessary budget adjustments would have to be made to expend these funds for
the stated purpose.
Recommendation
It is recommended that City Council approval be given to accept this donation from the
CenturyLink Clarke M. Williams Foundation to the Maplewood Police Department
Volunteers in Police Service program.
Action Required
Submit to the City Council for review and approval.
DAK:js
Attachment
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RESOLUTION AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and
devices of real and personal property and maintain the same for the benefit of the
citizens and pursuant to the donor’s terms if so-prescribed, and;
WHEREAS, the CenturyLink Clarke M. Williams Foundation wishes to grant the City of
Maplewood the following: $500, and;
WHEREAS, the CenturyLink Clarke M. Williams Foundation has instructed that the City
will be required to use the aforementioned for: the Maplewood Police Department
Volunteers in Police Service (VIPS) program, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for
the purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its
governing body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that
the Maplewood City Council approves, receives and accepts the gift aforementioned
and under such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its
membership on _________________________, 20_____.
Signed: Signed: Witnessed:
___________________ ____________________ ___________________
(Signature) (Signature) (Signature)
Mayor______________ Chief of Police_________ City Clerk____________
(Title) (Title) (Title)
___________________ _____________________ ____________________
(Date) (Date) (Date)
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer / Public Works Director
Steven Love, Assistant City Engineer
SUBJECT: Acceptance of Improvements within the City of Maplewood, Rice/36
Interchange Improvements, Project 09-07
DATE: December 5, 2012
INTRODUCTION
The City Council will consider approving the attached resolution for the acceptance of Improvements
within the City of Maplewood for the Rice/36 Interchange Improvements, City Project 09-07.
BACKGROUND
The contractor, Lunda Construction Company, has completed the project improvements. On February
22, 2010, the City Council ordered the improvements. On June 28, 2010, the council approved a
resolution of concurrence with Ramsey County for the award of bid to Lunda Construction Company in
the amount of $16,590,088.00.
The City of Maplewood’s share was expected to be $120,000, as outlined in the cooperative agreement
approved by the City Council on June 14, 2010. However, with bid prices at 20% below the original
projections the City of Maplewood’s total contribution and expenses to date is $50,198.
BUDGET IMPACT
The current approved budget for the project is $120,000. The current expenses incurred to date total
$50,198. This represents a cost savings of approximately 58%. No budget adjustment is needed as the
contract closeout falls within budgeted contingencies. Once all financial transactions have been
completed staff will bring back the final financial plan and recommend closure of the project fund.
RECOMMENDATION
Staff recommends that the City Council approve the attached Resolution for the Rice/36 Interchange
Improvements, City Project 09-07, Approving the Acceptance of Improvements within the City of
Maplewood.
Attachments:
1. Resolution Approving Final Payment and Acceptance of Project
2. Location Map
Agenda Item G13
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RESOLUTION
APPROVING ACCEPTANCE OF IMPROVEMENTS WITHING THE CITY OF MAPLEWOOD
PROJECT 09-07
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 09-07, the Rice/36 Interchange Improvements, and has concurred with
Ramsey County for the letting of a construction contract pursuant to Minnesota Statutes,
Chapter 429, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the Rice/36
Interchange Improvements, City Project 09-07, is complete and recommends acceptance of
the improvements within the City of Maplewood.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1. City Project 09-07 is complete and these improvements are accepted by the
city; and the City of Maplewood’s final construction cost is $50,198.
Approved this 10th day of December, 2012.
Agenda Item G13
Attachment 1
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Rice Street / TH 36 Interchange
DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and
data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: Ramsey County (November 2, 2009), The Lawrence Group;November 2, 2009 for County parcel and property records data; November 2009 for
Agenda Item G13
Attachment 2
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Public Works Director
Steven Love, Assistant City Engineer
SUBJECT: Approval of the City of Maplewood ADA Transition Plan for Facilities within
the Public Right-of-Way
DATE: November 29, 2012
INTRODUCTION
The City Council will consider approving the City of Maplewood ADA Transition Plan for Facilities within
the Public Right-of-Way.
BACKGROUND / DISCUSSION
The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights law prohibiting
discrimination against individuals on the basis of disability. This act requires the City of Maplewood to
have and maintain an ADA Transition Plan. Since the adoption of the ADA, the City of Maplewood has
striven to provide accessible pedestrian features that meet ADA standards within the public rights-of-
ways.
The City of Maplewood’s 2030 Comprehensive Plan provides a high level review of the existing
pedestrian facilities and is a guiding document for future plans of trails, sidewalks, and bicycle routes.
With each City Capital Improvement Project, scheduled street/utility project, and pedestrian facility
maintenance project the City performs a detailed review of the existing facilities for ADA compliance
and necessary upgrades.
The City of Maplewood ADA Transition Plan for Facilities within the Public Right-of-Way covers
Maplewood’s ADA policy for implementing improvements to the pedestrian facilities within the City’s
road rights-of-way. Additionally, the ADA Transition Plan provides information to residents on how to
contact the City’s ADA Coordinator and the process for requesting ADA upgrades to the current
pedestrian facilities.
RECOMMENDATION
It is recommended that the City Council approve the attached City of Maplewood ADA Transition Plan
for Facilities within the Public Right-of-Way.
Attachments:
1. City of Maplewood ADA Transition Plan for Facilities within the Public Right-of-Way
Agenda Item G14
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CITY of MAPLEWOOD ADA TRANSITION PLAN
FOR FACILITIES WITHIN THE PUBLIC RIGHT‐OF‐WAY
Introduction
The Americans with Disabilities Act (ADA), enacted on July 26, 1990, is a civil rights law prohibiting
discrimination against individuals on the basis of disability. Since the adoption of the ADA, the City of
Maplewood has striven to provide accessible pedestrian features that meet ADA standards within the
public rights‐of‐ways.
This document has been created to specifically cover accessibility within the public rights of way and
does not include information on City/County programs, practices, or building facilities not related to
public rights of way.
Policy
The City of Maplewood’s goal is to continue to provide accessible pedestrian design features as part of
the City’s 5 year Capital Improvement Plan (CIP) projects and maintenance projects. The standards and
procedures will be kept up to date with nationwide and local best management practices.
The City of Maplewood will consider and respond to all accessibility improvement requests. All
accessibility improvements that have been deemed reasonable will be scheduled consistent with
transportation priorities. The City will coordinate with external agencies and contractors to ensure that
all new or altered pedestrian facilities within City jurisdiction are ADA compliant to the maximum extent
feasible.
Request for accessibility improvements should be directed to the ADA Coordinator at the Maplewood
Public Works Engineering Department.
Improvement Schedule
Each year the city council approves a 5 year Capital Improvement Plan (CIP). ADA compliance and
improvements are planed and incorporated into each of these CIP projects.
Self‐Evaluation
The City, as part of its 2030 Comprehensive Plan, performed a high level review of the existing
pedestrian facilities. The 2030 Comprehensive Plan is a guiding document for future plans of trails,
sidewalks, and bicycle routes.
Each City CIP project, scheduled street/utility project, and pedestrian facility maintenance project the
City performs a detailed review of the existing facilities for ADA compliance and which facilities require
upgrades.
As additional information is made available as to the methods of providing ADA accessible features, the
City will continue to update their procedures to accommodate these methods.
Agenda Item G14
Attachment 1
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Public Outreach
Public meetings are held during the feasibility study for all CIP projects prior to design and construction
to gather input from the public. Additionally input from residents regarding areas that are not part of a
CIP project are evaluated on an individual basis. Information about ADA facilities and requirements
within the public rights‐of‐way is also available on the city web site and in monthly news articles.
Grievance Procedure
If users of the City of Maplewood’s facilities and services located within the public rights‐of‐way believe
the City of Maplewood has not provided reasonable accommodations, they have the right to file a
grievance.
A complaint from a citizen should be made in writing addressed to the attention of the ADA
Coordinator. A response to the complaint will be made within thirty days. If the complainant feels that
an equitable resolution has not been reached they may appeal to the City Council.
External Agency Coordination
Other agencies are responsible for some pedestrian facilities within the jurisdiction of the City of
Maplewood. The City will coordinate with those agencies to ensure that any new or altered work on
those facilities is ADA compliant to the maximum extent feasible.
ADA Coordinator
The ADA Coordinator may be contacted by calling the Public Works Engineering Department at 651‐249‐
2400. All written correspondence shall be sent to the following address:
Attn: City of Maplewood ADA Coordinator
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
Implementation Schedule
The City of Maplewood will utilize two methods for upgrading pedestrian facilities to the current ADA
standards. The first and most comprehensive of the two methods are the scheduled street and utility
improvement projects. All pedestrian facilities impacted by these projects will be upgraded to current
ADA accessibility standards. The second method is stand alone pedestrian facility improvement projects
performed by City maintenance staff.
Design Procedures
Curb ramps, blended transitions, sidewalks and trails will attempt to be constructed or upgraded to
achieve compliance within all capital improvement and maintenance projects. There may be limitations
which make it technically infeasible for an intersection corner or segments of sidewalks and trails to
achieve full accessibility within the scope of any project. Additionally, the City will coordinate with other
agencies for all signalized intersections to ensure that they meet ADA requirements to the maximum
extent possible within the scope of any project. Regardless of if full compliance can be achieved or not,
each intersection corner, sidewalk and trail, shall be made as compliant as possible in accordance with
the judgment of the City Engineer and staff.
Agenda Item G14
Attachment 1
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CITY of MAPLEWOOD ADA GRIEVANCE FORM
FOR FACILITIES WITHIN THE PUBLIC RIGHT‐OF‐WAY
This form is for requesting the City of Maplewood review an existing public pedestrian facility for
meeting ADA compliance or to analyze the need for new ADA compliant public pedestrian facility within
the City of Maplewood’s public rights‐of‐way.
Contact Information
Name: _______________________________________
Address: _______________________________________
Phone Number: _______________________________________
Email Address: _______________________________________
Description and location of ADA request and preferred remedy sought:
The ADA Coordinator may be contacted by calling the Public Works Engineering Department at 651‐249‐
2400. Please submit written correspondence to the following address:
Attn: City of Maplewood ADA Coordinator
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
Agenda Item G14
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G15
MEMORANDUM
TO: Jim Antonen, City Manager
Chuck Ahl, Assistant City Manager
FROM: Larry Farr, Chief Building Engineer
Reason: Approval of Additional “Audio System Upgrade Equipment” for Maplewood
Community Center Banquet Rooms
DATE: December 10, 2012 City Council Meeting
INTRODUCTION
The Maplewood Community Center (MCC), Banquet Area was in need of an
upgrade/improvement for their “Audio Visual Equipment” (AV) due to the age of the existing
equipment and to stay competitive with other facilities. The decision was made and approved for
upgrading the AV equipment while working within a limited dollar amount.
BACKGROUND
The existing AV equipment in the MCC Banquet area has had minor upgrades in the past that
were piece meal and functioned as such. There have been issues with microphone
operations/connections, projector issues, portable screen size, and the ability to hear and see
presentation in the back of the room. Staff verified the concerns working with Tierney Brothers
Inc. an AV company for recommendations and a solution to the issues. It was determined that
the best solution was to replace most of the existing AV equipment with compatible equipment
that included the following.
• 87” X 139” retractable screen in the front of Meeting Room C.
• Wireless remote overhead projector permanently mounted on the ceiling in Meeting
Room C.
• Wireless microphone system to integrate with existing equipment.
• Wireless communication rack, and system equipment.
• Correct the existing wiring issues.
• Training of staff on the operation of the equipment.
It was determined after the installation was complete that the current microphones that were
hard wired could not be used as hoped to tie into the wireless PA system.
DISCUSSION
The original project amount was $19,163.09 once completed. With the determination that the
system needed an additional two (2) amplifiers and one (1) receiver for the system to function
wirelessly once completed. Tierney Brothers Inc. submitted a proposal for the additional
equipment and installation expense of $2,593.36. The original upgrade and requested additional
equipment expense brings the combined/continuation of the project amount to $21,756.45
which is over $20,000 and requires council approval.
RECOMMENDATION
Staff is requesting city council approval to spend the additional $2,593.39 to complete the
project. The funds will come out of GL# 602-614-000-4430 Repair and Maintenance of
Equipment.
My documents/council items/Approval of Additional “Audio System Upgrade Equipment” for Maplewood Community Center Banquet Rooms
Attachment: (2) Tierney Brothers Inc.
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G15
My documents/council items/Approval of Additional “Audio System Upgrade Equipment” for Maplewood Community Center Banquet Rooms
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Agenda Item G16
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Terrie Rameaux, HR Coordinator
Chuck Ahl, Assistant City Manager
RE: Resolution to Approve the Insurance Labor-Management
Committee’s (LMC) Recommendations for Employee Insurance
Benefits for 2013
DATE : November 30, 2012
BACKGROUND
The City recently went through their annual renewal process for employee insurance benefits
and received renewal proposals from all our carriers. The Insurance Labor-Management
Committee met several times and reviewed and discussed providers, rates and benefit levels.
After several discussions and some negotiations by our insurance agent, Financial Concepts,
Inc., the LMC proposed the following changes effective January 1, 2013:
Health Insurance:
The Insurance LMC proposes to continue with Medica as the health care provider.
Financial Concepts, Inc. negotiated with Medica and Medica’s final renewal came back at 4%
with a guaranteed rate cap of 17% for 2014. The 4% renewal was great news for Maplewood.
Both the City and Insurance LMC were very happy to see this low of an increase. This
renewal rate also includes the Core+ Program fee—a per member per month fee. Note that
last year (for 2012) this fee was waived as part of negotiations for 2012. The Core+ Program
is an enhanced value-based program which will provide an opportunity to drive a higher level
of employee participation through the current My Health Rewards (gift cards), the online health
assessments and health topics, health coaching sessions, online personal health scorecards,
and free biometric assessment to members. By participating in the Core+ Program, the City
could be eligible for a rate cap reduction based on employee participation in the upcoming
year. This added program will not only work great with our current Wellness Program, but it
will also provide a great opportunity to increase employee participation in the Wellness
Program.
The Insurance LMC proposes to maintain all three high deductible/HRA plans—Medica Choice
Open Access network, and Elect/Essentials networks. Currently 24% of our employees are on
either the Elect or Essentials plan and 72% on the open access plan. As it stands, over 58%
of our current members—employees, spouses and dependents, already utilize physicians
within either the Elect or Essentials networks. If employees are able to switch to one of these
two options, the City would save approximately $584/year per employee for single coverage
and approximately $1,008/year per employee for those who have family coverage per month.
The employee who has family coverage would save over $424 per year out of their pocket in
premiums.
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Dental Insurance:
The Insurance LMC proposes to continue with HealthPartners as the dental provider.
HealthPartners came in with a 5% increase. Since this was a fairly small increase, the
Insurance LMC decided to stay with HealthPartners as our dental provider as we have had a
very good rapport with them for the past few years.
Long-Term and Short-Term Disability:
Long-term disability is a City-paid benefit. The City’s current carrier is Assurant. For 2013
there was no planned increase in premiums. However, in an effort to save the city money, the
Insurance LMC looked at ways to lower the premium by redesigning the plan and eliminating
some options that haven’t really haven’t provided a benefit to employees the past few years.
After much discussion between the City, the Insurance LMC and the various labor groups, it
was proposed to redesign the plan. This redesign will be a 21% reduction in premiums paid by
the City, or approximately a $11,244 saving annually.
The City also has short-term disability with Assurant. This is an optional employee-paid
benefit. There is no change in premiums for this coverage. The Insurance LMC proposes to
stay with Assurant for short-term disability coverage.
Life Insurance:
LMC is proposing to continue with Minnesota Life. There is no change in the cost of basic life
insurance, which is provided by the City or in the premiums for optional employee and spouse
life, and dependent life insurance. Minnesota Life is through a pool affiliated with the League of
MN Cities. The City has had a long-standing great working relationship with Minnesota Life.
Vision Care Plan:
The Insurance LMC proposes to stay with Avesis as its carrier for vision hardware. The
renewal came in at a 4% increase. This is an employee-paid option. This will be our third
year with Avesis.
Long-Term Care Insurance:
The Insurance LMC proposes to continue our long-term care insurance contract with CNA
through a pool affiliated with the League of MN Cities. The rates remain unchanged.
Budget Impacts
These contracts are for the programs provided to the employees. The amount/contribution by
the City towards these programs in comparison to the contribution by the employees are
subject to collective bargaining and are not a part of this process. This action is approval of
the programs.
The budgetary impact will based upon the final agreements with the seven bargaining groups.
The contracts are generally consistent with the previous year’s plans. The increase in the
health care plan is set at 4.0% greater than in 2012, which amounts to more than $85,000 if
the same number of employees maintain coverage as in 2012. However, as noted in this
report, those employees who switch to the more cost-effective restricted network
Elect/Essential program has the potential to minimize a majority of that increase. In addition,
current bargaining efforts are encouraging employees to consider the Elect/Essential
programs as well as Wellness Programs such as CorePlus, which further could reduce City
costs. The dental program cost increase is also dependent upon participation, but is likely a
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$15,000 impact above 2012. The Long-Term Disability coverage includes employee
concessions in excess of $11,000.
The numbers listed above are total plan dollars. The breakdown between City paid and
employee paid has not yet been determined and is subject to the collective bargaining process
as stated above. The 2013 budget included a +$200,000 planned increased contribution to the
Employee Benefits Fund. The net impact of all these programs will be less than $100,000, so
the Employee Benefits Fund in 2013, should continue to see positive growth.
RECOMMENDATION
It is recommended that the City Council approve the Insurance Labor-Management
Committee’s recommendations to be effective January 1, 2013.
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RESOLUTION
Be it resolved that the Maplewood City Council hereby affirms the recommendations of
Insurance Labor Management Committee regarding 2013 employee insurance benefits
for the City of Maplewood.
Approved this 10th day of December 2012.
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Agenda Item H1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
SUBJECT: Public Hearing on 2013 Tax Levy and Budget
a. Resolution Certifying Taxes Payable in 2013
b. Resolution Adopting a Budget for 2013
DATE: December 4, 2012
INTRODUCTION
Staff is requesting City Council approval of two related matters concerning the levy certification
of the final taxes payable in 2013 as well as adoption of the proposed 2013 Budget for the City
of Maplewood. A public hearing on the proposed taxes and budget for 2013 has been
scheduled for December 10th at 7:00 p.m. State law requires that the final property tax levy and
budget be adopted at this hearing. The tax levy needs to be adopted before the budget is
adopted.
BACKGROUND
Earlier this year, goals established through the Council – Staff Retreat process were used to
develop the following assumptions about the 2013 Budget:
1. A levy increase of 3 – 4% = $525,000 - $700,000.
2. An increase in funding of about 1.0% for Police Department Expansion = $125,000
3. A stabilization of funding for the MCC Fund. [from the Audit Report]
4. A stabilization of funding for the Ambulance Fund. [from the Audit Report]
5. A small increase of funding for the Debt Service Fund. [from 2012 Bonds]
6. A small increase in funding for Park Development.
7. A continued reduction in the street renewal program.
8. An expansion of funding for Economic Development.
A levy increase of 8.32% would have been needed based upon the CIP, initial department
budget requests and revenue trends. This amount was not within the City Council’s
sustainability goals or within the range that the City Management Team was comfortable
recommending.
Staff recommended preliminary certification of a tax levy totaling $18,478,400, this amount
representing a 3.5% increase over the final levy payable in 2012 ($17,853,523). Council
approved a preliminary levy request of 4.5%, with additional levy dollars being dedicated to Fire
and Debt Service.
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Staff made a presentation to Council at the November 26, 2012 workshop updating the Council
on the City’s finances through September 30, 2012. Estimates indicated the City would
maintain a fund balance that is 40% of fund operating revenues and realize some one-time
monies which will help fund deferred items and alleviate deficits. At this workshop, Council
gave direction to reduce the proposed levy increase from 4.5% to 3.78%. The 2013 Budget
being presented tonight reflects this change.
The annual impact of the city levy increase to Maplewood homes is as follows based on
information received from Ramsey County on November 13, 2012. The scenario is based on
the assumption that a home’s value is decreasing by 12.14%, which is the median amount.
Set levy at $18,528,400 (a 3.78% increase over 2012):
Property Value
for 2012 Taxes
Property Value
for 2013 Taxes
2012
City Tax
2013
City Tax
$ Increase
(Decrease)
% Increase
(Decrease)
$100,000 $87,900 $ 337 $ 304 ($33) -9.6%
$150,000 $131,800 $ 587 $ 547 ($40) -6.9%
$182,900 $160,700 $ 752 $ 706 ($46) -6.0%
$275,000 $241,600 $1,213 $1,153 ($60) -4.9%
$350,000 $307,500 $1,588 $1,517 ($71) -4.5%
The State Auditor recommends that cities maintain unreserved fund balances in their general
fund of approximately 35 to 50 percent of fund operating revenues or no less than five months
of operating expenditures. The 2013 budget projects a fund balance of 40% of fund operating
revenues and 4.7 months of operating expenditures. The 3.78% levy increase puts us within
the range recommended by the State Auditor.
An adequate fund balance is needed to maintain our bond rating and provide a sufficient
balance for our cash flow needs.
Information from Ramsey County shows that other city proposed tax levy changes are as
follows:
Gem Lake 34.93% Vadnais Heights 2.25%
Roseville 15.76% Lauderdale 2.00%
St. Anthony 7.48% Little Canada 1.97%
Falcon Heights 6.49% St. Paul 1.90%
Shoreview 3.39% White Bear Lake 1.87%
North Oaks 3.30% New Brighton 1.39%
Arden Hills 3.04% Mounds View 0.00%
Town of White Bear 2.96% North St. Paul -0.13%
UPDATE ON STATE PERFORMANCE MEASURES
The City opted to participate in the State Performance Measurement Program this year. A
survey was created which contained 9 performance measures developed by the Council on
Local Results and Innovation. The survey was made available to our residents during the
Packet Page Number 90 of 182
month of November. We received about 96 responses and the results will be published either in
our City Newsletter or on our website. A snapshot of the responses is as follows:
Question Excellent Good Fair Poor Don’t Know
Appearance of City 9% 65% 20% 6% 0%
Feeling of Safety 29% 55% 13% 1% 2%
Quality of Fire/EMS 24% 35% 11% 14% 16%
Condition of Streets 6% 49% 37% 8% 0%
Quality of Snowplowing 27% 51% 16% 6% 0%
Quality of Sewer 31% 52% 5% 0% 12%
Quality of Water 48% 45% 5% 0% 2%
Quality of Rec Programs/Parks 27% 54% 11% 5% 3%
Overall City Services 13% 60% 20% 6% 1%
RECOMMENDATION
Staff recommends approval of the following two resolutions:
a. Resolution Certifying Taxes Payable in 2013
b. Resolution Adopting a Budget for 2013
P:/council files/agendas/2012/121 Budget 2013 public hearing
Attachments:
1. Resolution Certifying Taxes Payable in 2013
2. Breakdown by Debt Service Fund
3. Resolution Adopting a Budget for 2013
4. 2013 Proposed Budget (under separate cover)
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RESOLUTION
CERTIFYING TAXES PAYABLE IN 2013
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
MINNESOTA that:
1. The following amounts of taxes be levied for 2012, payable in 2013, upon the net tax
capacity in said City of Maplewood, for the following purposes:
General Fund $12,500,600
Ambulance Service 450,000
Community Center 460,000
Recreation Programs 175,000
Capital Improvement Projects 180,000
Fire Truck Replacement 50,000
Park Development 30,000
Public Safety Expansion 260,000
Redevelopment 20,000
Debt Service 3,620,770
TOTAL LEVY $17,746,370
2. In addition, there is a $692,760 market value based referendum levy for 2012
payable in 2013 to finance the debt service on the 2002 Open Space Refunding
Bonds and the 2004 Fire Safety Refunding Bonds. This results in a total certified
City levy of $18,439,130. There is also a proposal for an EDA levy of $89,270.
This would bring the total levy up to $18,528,400 (a 3.78% increase over 2012).
3. The net tax capacity based levy of $3,620,770 for Debt Service and the market value
based referendum levy of $692,760 total $4,313,530. This is a net decrease of
$1,996,035.34 in the scheduled levy of $6,309,565.34. The breakdown by Debt
Service Fund is attached.
Attachment 1
Packet Page Number 92 of 182
City of MAPLEWOOD Debt Service Fund breakdown
ADDITIONS OR CERTIFIED
ORIGINAL DATE PAYABLE 2013 REDUCTIONS BY DEBT
BOND ISSUES PRINCIPAL ISSUED DEBT LEVY RESOLUTION LEVY
GO O SPACE REFUND 2002D 3,425,000 1-Nov-02 408,450.00 -30,950.00 377,500.00
GO REF 2004A 2,940,000 1-Apr-04 318,869.76 12,630.24 331,500.00
GO IMP 2004B 13,010,000 1-Aug-04 292,632.17 368,867.83 661,500.00
GO TAX ABMT 2004C 5,025,000 1-Aug-04 138,302.00 416,798.00 555,100.00
GO IMP 2004D 700,000 1-Aug-04 58,039.00 1,361.00 59,400.00
GO IMP 2005A 2,115,000 1-Aug-05 56,147.00 -56,147.00 0.00
GO IMP 2006A 6,085,000 1-Apr-06 370,495.64 48,104.36 418,600.00
GO IMP 2007A 10,060,000 1-Jul-07 331,360.51 -231,360.51 100,000.00
GO IMP 2007B 5,090,000 15-Oct-07 339,935.85 -104,135.85 235,800.00
GO IMP 2008A 9,970,000 1-Jul-08 642,326.11 -621,596.11 20,730.00
GO IMP REFUNDING 2008B 1,070,000 1-Jul-08 147,165.38 -147,165.38 0.00
GO IMP REFUNDING 2009A 4,680,000 1-Apr-09 414,738.52 27,061.48 441,800.00
GO IMP REFUNDING 2009B 2,690,000 1-Dec-09 344,704.53 -38,804.53 305,900.00
GO 2010A 11,790,000 10-May-10 655,034.14 -367,734.14 287,300.00
GO TIF Refunding 2010B 4,050,000 8-Jul-10 795,480.00 -713,080.00 82,400.00
GO IMP 2011A 10,000,000 1-Jun-11 452,953.45 -184,553.45 268,400.00
GO 2012A 5,780,000 1-Jul-12 542,931.28 -375,331.28 167,600.00
$6,309,565.34 -$1,996,035.34 $4,313,530.00
I hereby certify that the above schedule of
bond levies to be spread on the payable 2013
tax rolls agrees with the City records and is
true and correct. Copies of any resolutions
which increase or reduce these levies are
attached.
Signed: ___________________________________
Date: _______________
Attachment 2
Packet Page Number 93 of 182
RESOLUTION
ADOPTING A BUDGET FOR 2013
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
MINNESOTA that a budget for 2013 is hereby adopted as outlined in the following summary:
OPERATING
BUDGET
CAPITAL
IMPROVEMENTS
BUDGET
DEBT
SERVICE
BUDGET
TOTAL
Revenues $33,761,650 $2,037,910 $6,936,840 $42,736,400
Net other increases
(decreases) (2,057,360) 4,014,380 1,497,180 $3,454,200
Expenditures (32,579,340) (2,472,370) (10,599,980) ($45,651,690)
Net change in fund
balance ($875,050) $3,579,920 ($2,165,960) $538,910
BE IT FURTHER RESOLVED that the department appropriations totaling $32,579,340
as listed in the budget booklet are hereby approved for the 2013 Operating Budget.
BE IT FURTHER RESOLVED that the following appropriations are hereby approved
for the 2013 Capital Improvements Budget:
CAPITAL IMPROVEMENT PROJECTS $225,050
FIRE TRAINING FACILITY 604,330
FIRE TRUCK REPLACEMENT FUND 260
LEGACY VILLAGE TAX ABATEMENT DISTRICT 770
PARK DEVELOPMENT 205,050
PUBLIC SAFETY EXPANSION 1,042,290
REDEVELOPMENT 50
RIGHT-OF-WAY 40
SEWER LIFT STATION #14 250,000
STORM CLEANUP 40,000
TAX INCREMENT HOUSING DISTRICT #1-1 4,470
TAX INCREMENT HOUSING DISTRICT #1-2 5,710
TAX INCREMENT HOUSING DISTRICT #1-3 2,040
TAX INCREMENT HOUSING DISTRICT #1-4 600
TAX INCREMENT HOUSING DISTRICT #1-5 600
TAX INCREMENT HOUSING DISTRICT #1-6 710
TAX INCREMENT HOUSING DISTRICT #1-7 22,850
TAX INCREMENT HOUSING DISTRICT #1-8 60,700
WATER AVAILABILITY CHARGE – N. ST. PAUL 1,550
WATER AVAILABILITY CHARGE – ST. PAUL 5,300
TOTAL CAPITAL IMPROVEMENTS
BUDGET APPROPRIATIONS $2,472,370
Attachment 3
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BE IT FURTHER RESOLVED that the Finance Manager shall establish a budget for
each public improvement project when the Council orders the project and that the budget
amounts shall be recorded at amounts specified in the feasibility study for the project.
BE IT FURTHER RESOLVED that the following appropriations are hereby approved
for the 2013 Debt Service Budget:
$7,552,460 Principal
2,997,070 Interest
8,170 Paying Agent Fees
12,850 Fees for Service
29,430 Investment Management Fees
$10,599,980 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS
BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are
hereby adopted for financial reporting and management control.
BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby
adopted for management purposes only.
BE IT FURTHER RESOLVED that the transfer of appropriations among the various
accounts, within a fund, shall only require the approval of the Manager or his designee.
However, City Council approval is required for transfers from contingency accounts.
BE IT FURTHER RESOLVED that all appropriations which are not encumbered or
expended at the end of the fiscal year shall lapse and shall become part of the unencumbered
fund balance which may be appropriated for the next fiscal year except appropriations for
capital improvement projects which shall not lapse until the project is completed or canceled by
the City Council.
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The City Council, serving as
the Economic Development
Authority, will convene for a
Public Hearing.
Packet Page Number 96 of 182
AGENDA
MAPLEWOOD AREA ECONOMIC DEVELOPMENT AUTHORITY
Monday, December 10, 2012
The Maplewood City Council Serves as the
Maplewood Area Economic Development Authority
A. CALL TO ORDER
B. ROLL CALL
C. APPROVAL OF AGENDA
D. APPROVAL OF MINUTES
1. Approval of October 8, 2012 Economic Development Authority Meeting Minutes
E. PUBLIC HEARING
1. Public Hearing on 2013 Tax Levy
a. Resolution Certifying Taxes Payable in 2013
F. NEW BUSINESS
None
G. ADJOURNMENT
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October 8, 2012 1
Economic Development Authority Meeting Minutes
D1
MINUTES
MAPLEWOOD AREA ECONOMIC DEVELOPMENT AUTHORITY
October 08, 2012
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 8:32 p.m. by EDA Chair Llanas
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, EDA Chair Present
C. APPROVAL OF AGENDA
Mayor Rossbach moved to approve the Agenda Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed
D. APPROVAL OF MINUTES
1. Approval of September 10, 2012 Economic Development Authority Meeting Minutes
Councilmember Juenemann moved to approve the September 10, 2012 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. NEW BUSINESS
1. Approval to Consider Subsidy for Medical Office Facility on Property on Bean Avenue
and Country View Drive
Assistant City Manager Ahl presented the staff report and answered questions of the council.
Councilmember Juenemann moved to authorize the EDA’s director or his designee to negotiate
a potential city subsidy package to assist with the development of a medical office building
located at the corner of Beam Avenue and Country View Drive.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
Packet Page Number 99 of 182
October 8, 2012 2
Economic Development Authority Meeting Minutes
2. Approval to Consider Subsidy for Senior Housing Facility on Property Along Lower
Afton Road.
Assistant City Manager Ahl presented the staff report and answered questions of the council.
Councilmember Koppen moved to authorize the EDA’s director or his designee to negotiate a
purchase of the fire station property on Londin Lane and a city subsidy package to assist with
the development of a senior housing building along Lower Afton Road.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
F. ADJOURMENT
EDA Chair Llanas adjourned the meeting at 8:47 p.m.
Packet Page Number 100 of 182
EDA Agenda Item E1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
SUBJECT: Public Hearing on 2013 Tax Levy
a. Resolution Certifying Taxes Payable in 2013
DATE: December 4, 2012
INTRODUCTION
Staff is asking City Council approval for the levy certification of the final taxes payable in 2013. A public
hearing on the proposed taxes for 2013 has been scheduled for December 10th at 7:00 p.m. State law
requires that the final property tax levy be adopted at this hearing.
BACKGROUND
The 2013-2017 CIP talks about a Commercial Property Redevelopment Program to prevent
neighborhoods from deteriorating. A tax levy is needed in order to fund this program and to allow for
other economic development opportunities.
This is the first year that a levy is being introduced to begin funding the Maplewood Area EDA Fund.
The Proposed 2013 Budget for the Maplewood Area EDA requires a tax levy of $89,270 which is 0.5% of
the 2012 total levy. The budget for the EDA Fund can be found in the Operating Section of the City
Budget.
RECOMMENDATION
Staff recommends approval of the following resolution:
a. Resolution Certifying Taxes Payable in 2013
p:/council files/2012/agenda/121 Budget 2013 public hearing - EDA
Attachment:
a. Resolution Certifying Taxes Payable in 2013
Packet Page Number 101 of 182
RESOLUTION
CERTIFYING TAXES PAYABLE IN 2013
BE IT RESOLVED BY THE MAPLEWOOD AREA ECONOMIC DEVELOPMENT
AUTHORITY OF THE CITY OF MAPLEWOOD, MINNESOTA that:
1. The following amounts of taxes be levied for 2012, payable in 2013, upon the net tax
capacity in said City of Maplewood, for the following purposes:
EDA $89,270
2. The 2013 Budget for the Maplewood Area Economic Development Authority is included in
the City Budget document and will be adopted along with all the other funds of the City. A
summary of the budget is as follows:
Revenues $92,400
Expenditures 65,500
Net change in fund balance 26,900
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Public Works Director / City Engineer
SUBJECT: MnDOT I-35E MnPASS Improvements, Project 11-02, Public Hearing and
Resolution Approving Final Layout (Municipal Consent)
DATE: December 5, 2012
INTRODUCTION
The City Council will conduct a public hearing on December 10, 2012 at 7:00 PM for the I-35E MnPASS
Improvements, Project 11-02. Municipal consent is requested by MnDOT for this project as a result of
increased capacity on Interstate 35E. The council ordered this public hearing on October 22, 2012. In
addition to publication in the local newspaper, notice of this hearing was also included in the city
newsletter.
BACKGROUND
The city needs to hold a public hearing for this project according to Minnesota Statute Section 161.164.
I-35E, as a result of this project, would add one additional lane in both the north and south directions.
These lanes would be established as MnPASS lanes. This improvement requires the reconstruction of
Larpenteur Avenue, Roselawn Avenue, and County Road B bridges over I-35E. As a result of an
increased capacity component on I-35E as part of this project MnDOT is required to secure Municipal
Consent from the city.
Improvements are likely to start in the fall of 2013 with the major impacts of construction occurring
during the construction seasons of 2014 and 2015. During the 2014 – 2015 construction periods, I-35E
will likely be reduced to 4 lanes total or 2-lanes in each direction. The project is currently scheduled to
be completed by the end of 2015.
DISCUSSION
The project is generally located on I-35E from Maryland Avenue up to Little Canada Road. For the
portion of the project located within the boundaries of the City of Maplewood the bridges at Larpenteur,
Roselawn, and County Rd B would all be replaced as part of the project. The city has been closely
working with MnDOT on the design of the Roselawn and County Rd B bridges to ensure they allow for
pedestrian ways on both the north and south sides of the local roadways underneath the new interstate
bridges. MnDOT agreed to construct, at their cost, the County Rd B section under I-35E with an 8’
trail/walk on the south side. Likewise MnDOT agreed to construct, at their cost, the Roselawn Avenue
section under I-35E with an 8’ trail/walk on the north side and 6’ walk on the south side. Lastly, MnDOT
has conveyed they will accommodate and pay for an 8’ walk on the north side of Larpenteur Avenue
within the project limits. These proposed pedestrian routes are consistent with the approved 2030
Comprehensive Plan in continuing to build out Maplewood’s pedestrian network.
It should be noted that three noise walls are proposed to be constructed within Maplewood as part of
this project. The walls are proposed in the following locations:
Agenda Item H3
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1) On east side of I-35E from Larpenteur Avenue extending north along the service road.
2) On west side of I-35E from just north of Champps Restaurant and extending north up to just
south of Roselawn Avenue.
3) On east side of I-35E from Skillman Avenue extending north up to County Rd B.
MnDOT and the city held an open-house for this project on August 9th at the Maplewood Community
Center in order to present the project to the public and solicit feedback. Another open-house was held
specifically for the noise walls on October 17 from 4:30-6:30 at St. Jerome Catholic Church on
Roselawn Avenue. The residents adjacent to these locations had an opportunity to vote their
preference for a wall or no wall. At this point all walls are proposed to be constructed based on the
voting.
This project is being delivered as a “Design Build” Project and there are questions and requests of the
local agencies that are not possible to be answered at this phase of the project. It is recommended that
MnDOT and the City of Maplewood enter into a Memorandum of Understanding prior to constructing
the project. Any impacts to the local municipal and other roadway infrastructure within the City limits
will need to be satisfactorily addressed in the Memorandum of Understanding.
The Memorandum of Understanding will include the following items that will be addressed:
1.) The City of Maplewood and MnDOT will determine pavement degradation on the alternate City
and County routes that the traveling public will utilize during MnPASS construction.
Deterioration of the pavement condition caused by increased traffic diverted by the MnPASS
project to the local system will be determined by the local agencies in accordance with their
pavement management programs. A reasonable remediation to the local system deterioration
caused by increased traffic volumes and pavement degradation and changed striping of the
roadway segments shall be part of the Memorandum of Understanding. The determined
deterioration on the local system will be negotiated in good faith by all parties involved.
2.) The City of Maplewood in coordination with Ramsey County may require signal timing changes
necessary on local routes to improve travel times and reduce delays as all parties agree.
Timing plans will need to be developed and approved by the local agencies, at MnDOT’s
expense. Signal timing, after the project, will return to the original signal timing that existed prior
to the MnPASS project or as determined by the local agency; with MnDOT responsible for the
costs in restoring timing patterns.
3.) Any restriping of the roadway segments to accommodate additional traffic during the MnPASS
Project may require MnDOT to restripe the existing roadway and also pay to re-establish the
pavement condition to a condition equal to or better than existed prior to the restriping.
4.) MnDOT is required to provide adequate traffic modeling and project staging/phasing on the
State Highway system and the local system. The City Council will be advised of the findings of
the modeling and staging/phasing prior to construction through city council work session(s).
The City of Maplewood may have input pertaining to the MnPASS project traffic modeling and
project staging/phasing. The City of Maplewood is concerned that access by our residents and
businesses to the interstate system is not unduly restricted during the project. If determined by
the City it may be necessary for MnDOT to provide temporary traffic control on local routes by
Agenda Item H3
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either installing temporary signals, stop signs or to arrange for law enforcement to direct traffic
during peak periods during phases of the project at MnDOT cost.
5.) If signal systems or signage on local routes need to be modified to accommodate changes to
the roadway configuration, MnDOT is responsible to pay for these changes and to return them
to their original condition. As agreed to by the local agency and MnDOT, modifications may be
made permanent or returned to their condition prior to the MnPASS project at the completion of
the project.
6.) MnDOT provides active support and outreach to Maplewood businesses and residents during
the construction project. This includes but is not limited to timely construction updates,
advanced notification of traffic changes and detour routes.
7.) The City reserves the right to add any additional items in the Memorandum of Understanding
prior to execution for issues that arise during the design of the project in order to protect the
interests of the City and general motoring public.
BUDGET
This is a Mn/DOT project and the majority of the project cost is covered by non-local sources. However
there may be minor Maplewood funding for the Larpenteur Avenue Bridge depending on the final bridge
selected jointly by City of Maplewood, City of Saint Paul, and Ramsey County.
RECOMMENDATION
It is recommended that the City Council adopt the resolution for layout approval after conducting the
public hearing in order to provide municipal consent for the I-35E MnPASS Improvements, State
Project 6280-367 (Maplewood City Project 11-02).
Attachment:
1. Resolution
2. Location Map
Agenda Item H3
Packet Page Number 105 of 182
RESOLUTION FOR LAYOUT APPROVAL
MUNICIPAL CONSENT
I-35E MNPASS
At a Meeting of the City Council of the City of Maplewood, held on the 10rd day of December 2012, the following
Resolution was offered by ____________________and seconded by ________________ to wit:
WHEREAS, the Commissioner of Transportation has prepared a final layout for improvements to I-35E, within the
Cities of Saint Paul, Maplewood, and Little Canada from Maryland Avenue and Little Canada Road; and seeks
approval thereof; and
WHEREAS, said final layout is on file in the Minnesota Department of Transportation office, 1500 Co. Rd. B2,
Roseville, Minnesota, being marked, labeled and identified as Layout No. 1A S.P. 6280-367 from Maryland Ave. to
Little Canada Road.
WHEREAS, improvements to city streets and appurtenance have been included in said final layouts.
WHEREAS, MnDOT will enter into a Memorandum of Understanding with the city to cooperatively address local
concerns.
NOW, THEREFORE, BE IT RESOLVED that said final layout for the MnPASS improvements within the Interstate
35E corridor within the corporate limits be and is hereby approved with said condition;
1.) That the layout be revised to properly show the 8’ trail under the Roselawn Avenue Bridge on the north
side, and the 6’ walk on the south side, within the project limits. That the layout be revised to properly
show the 8’ trail along the south side of County Rd B within the project limits. That the layout be revised to
show a minimum 8’ wide sidewalk on the north side of Larpenteur Avenue within the project limits. All of
said items herein mentioned here shall be at the cost of MnDOT.
Upon the call of the roll the following Council Members voted in favor of the Resolution:
The following Council Members voted against its adoption:
_____________________________________________________________________________
ATTEST:
Mayor _________________________________ Dated ________________, 20________
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I do hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted
by the Council of the City of ___________________________, Minnesota at a duly authorized meeting thereof
held on the ______ day of _________________, 20_____, as shown by the minutes of said meeting in my
possession.
(SEAL)
________________________________
City Clerk
Agenda Item H3
Attachment 1
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Agenda Item H3
Attachment 2
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Packet Page Number 108 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Comprehensive Sign Plan Amendment for an Exterior Sign at Men’s
Wearhouse, Maplewood Mall
LOCATION: 3001 White Bear Avenue
DATE: December 4, 2012
INTRODUCTION
At the October 22, 2012 city council meeting, Men’s Wearhouse appealed the community design
review board’s (CDRB) decision made at its meeting on September 25, 2012. Men’s
Wearhouse had applied for a comprehensive sign plan amendment seeking approval to install a
166.5 square foot sign on an exterior wall on the west side of the mall, next to the Macy’s store.
The city council tabled its decision at the October 22, 2012 meeting and referred the matter back
to the CDRB for further review. The CDRB reviewed the request again and now recommends a
sign consisting of two lines with a maximum letter height of 24-inches. Men’s Wearhouse has
submitted a letter to the city indicating it also supports the CDRB’s recommendation. The letter
is attached to this report.
Request
The applicant is proposing to install a wall sign for the Men’s Wearhouse.
DISCUSSION
At the November 27 CDRB meeting, the applicant submitted eight drawings. A set of four
drawings with two lines of copy and another set of four drawings with a single line of copy. Each
set contains individual letters sizes of 18-inches, 24-inches, 28-inches and 36-inches.
The CDRB recommended approval of a sign with 24-inch letters and two lines of copy. To
reiterate, the applicant has agreed to abide by this recommendation. Staff has attached
drawings showing a sign with 24-inch letters and two lines of copy. The council had also
discussed the possibility of a sign with one line of copy. Both the applicant and CDRB prefer two
lines of copy, but a drawing of a single line sign is included with this report for reference.
A question came up at the October 22 city council meeting regarding the approval of the H & M
sign. This sign was approved by the CDRB in the spring of 2010 – along with its building plans.
H & M took the place of two restaurants. Both restaurants had exterior signs. The CDRB’s
decision was not appealed so it was not required to be reviewed by the city council.
Agenda Item I1
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2
Summary
The city council sent this request back to the CDRB hoping for compromise with the applicant.
The CDRB and the applicant did compromise on a sign design. Staff feels the 24-inch sign
letters would be an appropriate scale for readability while being subordinate to the adjacent
Maplewood Mall entrance sign.
COMMITTEE ACTION
Community Design Review Board
On November 27, 2012, the community design review board reviewed the sign plans for this
request and recommended approval of a sign with 24-inch letters. The draft minutes from this
meeting are attached.
RECOMMENDATION
Approve the 24-inch letter two line copy plan attached to this report for a comprehensive sign
plan amendment to allow an exterior wall sign for Men’s W earhouse at the Maplewood Mall,
3001 White Bear Avenue with the following conditions.
1. Bottom line of sign shall be located as close to the fire alarm on the exterior wall as
possible.
2. Any future sign requests shall be reviewed by the community design review board.
Packet Page Number 110 of 182
3
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 68.78 acres
Existing Use: Regional Mall
SURROUNDING LAND USES
North: Commercial properties
South: Commercial properties and Metro Transit Park and Ride Ramp
East: Commercial properties
West: Commercial properties
PLANNING
Land Use Plan: C (commercial)
Zoning: BC (business commercial)
APPLICATION DATE
Staff received the complete application and plans for this proposal on April 10, 2012. State law
typically requires that the city take action within 60 days of receiving complete applications.
However, the applicant has requested two extensions for this request which supersedes any
timeline the city had to adhere to. The CDRB made a decision on this request at its meeting on
September 25, 2012 and the applicant made an appeal within the 15-day appeals period. Staff,
as required by code, scheduled this request to be heard by the city council at the next possible
meeting. At the October 22, 2012 city council meeting, the applicant agreed to the council’s
request to table the item and have the request go back to the CDRB for further review.
p: sec 2N\MensWearhouse_Sign Plan Amendment_CC_121012
Attachments
1. Location Map
2. Mall Site Plan
3. Proposed Exterior Wall Sign Drawings (two lines)
4. Proposed Exterior Wall Sign Drawings (one line)
5. Men’s Wearhouse Letter, December 3, 2012
Packet Page Number 111 of 182
Packet Page Number 112 of 182
Attachment 2
Packet Page Number 113 of 182
CHANNEL LETTERS
SCALE: 1/8”=1’-0”
68.3 SQFT
DATE:
DESIGNER:TJV
FILENAME: 11-0720r5
Revision Date Description
SALES APPROVAL
CUSTOMER APPROVAL
LANDLORD APPROVAL
700 PARKER SQUARE
SUITE 205
FLOWER MOUND, TEXAS 75028
T.800.675.6353
F.469.322.1915
MEN'S WEARHOUSE
STORE #4111
3001 White Bear Avenue N.
St Paul MN 55109
10/18/11
Dimension are approximate & may change due to construction
factors or exact field conditions. Color shown areas close as
printing will allow; always follow written specifications.
ALL RIGHTS RESERVED: This design has been created for you in
connection with a project being planned for you by ADART. It may
NOT be shown to anyone outside your Organization, and may NOT
be reproduced in any manner without prior consent.24”24”50.0"197.0”
94.3”"
1" BLACK JEWELITE FACE RETAINERS
WHITE LIGHT-EMITTING DIODE STRIP
.128 ALUMINUM 2” DEEP PANNED
BACKGROUND PANEL P.T.M. BLDG
PS3 POWER SUPPLY INSIDE
BORALAST
ORE
RTIIERSWLIRSETDEDNUUL LABLE TO BE LOCATED
ON TOP OF LETTERS
LETTER SECTION
N.T.S.
3/16” THK. CLEAR ACRYLIC FACES
w/APPLIED DUAL COLOR BLACK VINYL
2nd SURFACE DIFFUSER
5"
.050" THICK ALUMINUM RETURNS
PAINTED BLACK
NO OUTSIDE JUMPS ALLOWED - ALL
PENETRATIONS MUST BE THRU WALL
2"Attachment 3Packet Page Number 114 of 182
PROPOSED ELEVATION
N.T.S.
DATE:
DESIGNER:TJV
FILENAME: 11-0720r5
Revision Date Description
SALES APPROVAL
CUSTOMER APPROVAL
LANDLORD APPROVAL
700 PARKER SQUARE
SUITE 205
FLOWER MOUND, TEXAS 75028
T.800.675.6353
F.469.322.1915
MEN'S WEARHOUSE
STORE #4111
3001 White Bear Avenue N.
St Paul MN 55109
10/18/11
R1/TJV/
Dimension are approximate & may change due to construction
factors or exact field conditions. Color shown areas close as
printing will allow; always follow written specifications.
ALL RIGHTS RESERVED: This design has been created for you in
connection with a project being planned for you by ADART. It may
NOT be shown to anyone outside your Organization, and may NOT
be reproduced in any manner without prior consent.Attachment 3Packet Page Number 115 of 182
DATE:
DESIGNER:TJV
FILENAME: 11-0720r7
Revision Date Description
SALES APPROVAL
CUSTOMER APPROVAL
LANDLORD APPROVAL
700 PARKER SQUARE
SUITE 205
FLOWER MOUND, TEXAS 75028
T.800.675.6353
F.469.322.1915
MEN'S WEARHOUSE
STORE #4111
3001 White Bear Avenue N.
St Paul MN 55109
10/18/11
R1/TJV/
Dimension are approximate & may change due to construction
factors or exact field conditions. Color shown areas close as
printing will allow; always follow written specifications.
ALL RIGHTS RESERVED: This design has been created for you in
connection with a project being planned for you by ADART. It may
NOT be shown to anyone outside your Organization, and may NOT
be reproduced in any manner without prior consent.
CHANNEL LETTERS
SCALE: 1/4”=1’-0”
49 SQ FT
1" BLACK JEWELITE FACE RETAINERS
WHITE LIGHT-EMITTING DIODE STRIP
.128 ALUMINUM 2” DEEP PANNED
BACKGROUND PANEL P.T.M. BLDG
PS3 POWER SUPPLY INSIDE
BORALAST
ORE
RTIIERSWLIRSETDEDNUUL LABLE TO BE LOCATED
ON TOP OF LETTERS
LETTER SECTION
N.T.S.
3/16” THK. CLEAR ACRYLIC FACES
w/APPLIED DUAL COLOR BLACK VINYL
2nd SURFACE DIFFUSER
5"
.050" THICK ALUMINUM RETURNS
PAINTED BLACK
NO OUTSIDE JUMPS ALLOWED - ALL
PENETRATIONS MUST BE THRU WALL
2"24”293.49”Attachment 4Packet Page Number 116 of 182
DATE:
DESIGNER:TJV
FILENAME: 11-0720r7
Revision Date Description
SALES APPROVAL
CUSTOMER APPROVAL
LANDLORD APPROVAL
700 PARKER SQUARE
SUITE 205
FLOWER MOUND, TEXAS 75028
T.800.675.6353
F.469.322.1915
MEN'S WEARHOUSE
STORE #4111
3001 White Bear Avenue N.
St Paul MN 55109
10/18/11
R1/TJV/
Dimension are approximate & may change due to construction
factors or exact field conditions. Color shown areas close as
printing will allow; always follow written specifications.
ALL RIGHTS RESERVED: This design has been created for you in
connection with a project being planned for you by ADART. It may
NOT be shown to anyone outside your Organization, and may NOT
be reproduced in any manner without prior consent.
PROPOSED ELEVATION
N.T.S.Attachment 4Packet Page Number 117 of 182
215 S. Denton Tap Rd., Suite 210 Coppell, TX 75019 (972) 462-1365 wk (972) 745-1989 fax
December 3, 2012
Mr. Michael Martin
Planner
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
RE: Sign Variance Request for Men’s Wearhouse- Maplewood Mall
Dear Mr. Martin:
Thank you again for your assistance through this sign variance process. While it has
been an arduous task, I think that all of the parties involved have understood the
importance of the issue and agree that the interests of all the parties have been
represented in the process.
That being said, I am writing this letter to give my support for the finding of the
Community Design Review Board at their last meeting held November 27th in that the
Board approved a 24 inch stacked sign per the submitted sign plan by my company.
This sign size and style will allow us to advertise our business and location in the mall
while keeping with the community standards which the Board is tasked to enforce and
protect.
Please let me know if I can ever be of assistance in the future, and I look forward to a
long and valuable relationship with the City of Maplewood and its residents.
Best regards,
Rob Bradley
Director of Real Estate, Central U.S.
Attachment 5
Packet Page Number 118 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Comprehensive Plan Amendment, Rezoning, Conditional Use Permit
and Right-of-Way Vacations
Votes needed: A 4/5 vote of the city council is required for the proposed Comprehensive
Plan amendment and right-of-way vacations, a 3/5 vote is required for
rezoning conditional use permit approvals
LOCATION: North side of Roselawn Avenue, East of McMenemy Street
DATE: December 4, 2012
INTRODUCTION
Azure Properties is proposing to build a 71-unit senior’s apartment building on the north side of
Roselawn Avenue across from St. Jerome’s Church.
To build this apartment building, the applicant is requesting the following approvals:
1. A comprehensive land use plan amendment from LDR (low density residential) and P (park)
to HDR (high density residential).
2. A rezoning from R1 (single dwelling residential) and OSP (open space & parks) to R3 (multiple
dwelling residential). Staff had suggested, as an option, approval of a conditional use permit
for a planned unit development instead of a rezoning to R3.
3. Right-of-way vacations for:
The easterly 10 feet of Edgemont Street adjacent to the proposed site.
The southerly half of the alley east of Edgemont Street.
CITY COUNCIL DIRECTION
On November 26, 2012, the city council moved to table action and directed staff to provide them
with findings for the denial of the above requests. These findings are listed in the
Recommendation.
RECOMMENDATION
A. Deny the request by Azure Properties to amend the Maplewood Comprehensive Land Use
Plan classifications from LDR (low density residential) and P (park) to HDR (high density
residential) for property on the north side of Roselawn Avenue east of Edgemont Street. This
property consists of land owned by the applicant, the easterly 10 feet of Edgemont Street, an
Agenda Item I2
Packet Page Number 119 of 182
undeveloped alley right-of-way and .9 acres of city-owned land and vacated Arkwright Street.
Denial is based on the following reasons:
1. A goal of the Maplewood Comprehensive Land Use Plan is to strive for a variety of housing
types for people of all stages of the life cycle. It was demonstrated at the November 26,
2012 city council meeting that this neighborhood currently has a variety of housing types
which include senior housing, town homes, apartments, single family homes and long-term
nursing home care. This neighborhood, therefore, is already meeting the goals of the
comprehensive plan by serving people of all stages of the life cycle.
2. It was further stated at the November 26, 2012 city council meeting that the existing
senior’s housing complex in this neighborhood, Rosoto Villa on Roselawn, is not currently
fully occupied. The concern was raised whether the neighborhood could sustain another 71
units of senior housing when the existing senior housing facility is not at full occupancy.
3. Similarly, The Shores Senior Housing complex has recently been completed on Frost
Avenue and East Shore Drive only a few miles away that has 105 available senior units and
vacant land with the potential for an additional 62 plus units. Thus, this area has 105 newly
available senior’s units, with the potential for 167, without having to make any amendments
to the Comprehensive Plan or to the City’s existing zoning controls/map.
4. Approval of a land use plan amendment to provide for 71-units of senior housing would not,
therefore, be necessary to meet the goals and objectives of the land use plan since these
goals and objectives are currently being met.
B. Deny the proposed rezoning from R1 (single dwelling residential) and OSP (open space and
park) to R3 (multiple dwelling residential). Denial is because, without a comprehensive land
use plan amendment to HDR (high density residential), rezoning to multiple-dwelling residential
would be an inappropriate zone change that would conflict with the comprehensive plan’s guide
for land use.
C. Deny a conditional use permit for a planned unit development to allow the construction of a 71-
unit senior housing complex on the proposed site. Denial is because the proposed use would
not be located, designed, maintained, constructed and operated to be in conformity with the
city’s comprehensive plan and the zoning code, since the land use plan and zoning
classifications have not been changed to support multi-family development.
D. Deny the vacations of the easterly 10 feet of Edgemont Street and the alley east of Edgemont
Street on the north side of Roselawn Avenue. Denial is because, without the approval of a land
use plan amendment to HDR (high density residential), the other zoning requests are not
appropriate and the proposed senior housing development would not be in harmony with the
city’s land use plan. Since the vacation of these rights-of-way were for the purpose of providing
additional density for the proposed project, vacating them at this time would serve no purpose
and is, therefore, not in the public’s interest to do so at this time.
Packet Page Number 120 of 182
REFERENCE INFORMATION
SITE DESCRIPTION
Proposed site size: 2.58 acres
Existing Use: Undeveloped
SURROUNDING LAND USES
North: Undeveloped city-owned property
South: Roselawn Avenue and St. Jerome’s Church
West: Undeveloped Edgemont Street and undeveloped single-dwelling residential property
East: Undeveloped city-owned property
PLANNING
Existing land use plan: LDR and P
Proposed Land use plan: HDR
Existing zoning: R1 and OSP
Proposed zoning: R3
APPLICATION DATE
The application for this request was complete on August 24, 2012. State law required that the city
take action within 60 days of receiving complete applications for a land use proposal. State
statute, however, also allows the city to extend the initial 60-day review period an additional
60 days if additional time is needed to complete the review. Staff extended the review period this
proposal an additional 60 days, therefore, the new deadline for city action on these requests is
December 22, 2012.
p:\sec17\Azure Properties Senior Apts\Azure Props Apts Recommendation to Deny CC Report 12 12 te
Attachments:
1. Land Use Plan Map
2. Zoning Map
3. Right-of-Way Vacation Map
Packet Page Number 121 of 182
Packet Page Number 122 of 182
Packet Page Number 123 of 182
Packet Page Number 124 of 182
Item E2
November 26, 2012
City Council Meeting Minutes 1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, November 26, 2012
Council Chambers, City Hall
Meeting No. 21-12
A. NEW BUSINESS
1. Comprehensive Land Use Plan Amendment, Rezoning and Right-of-Way Vacations
for a Proposed Senior’s Housing Apartment Building by Azure Properties, North
Side of Roselawn Avenue , East of McMenemy Street
Senior Planner Ekstrand gave the staff report and answered questions of the council. Public
Works Director/City Engineer Thompson answered additional questions of the council.
The following people spoke:
1. Herb Toenjes, 1950 Hawthorne Avenue, St. Paul
2. Amy Dorn-Fernandez, 365 Toenjes Place
3. Janet Johnson, 1961 McMenemy Street
4. Diana Longrie, 1771 Burr Street
5. Sharon Gebhardt, 1986 Arkwright
6. Bob Zick, North St. Paul Resident
7. Mark Bradley, 2164 Woodlyn Avenue
Tom Schuette, Property Manager with Azure Properties addressed and answered questions of
the council.
Councilmember Cardinal moved to table the approval of the resolution amending the
comprehensive land use plan classification from LDR (low density residential) and P (park) to
HDR (high density residential) for property on the north side of Roselawn Avenue east of
Edgemont Street; Deny the proposed rezoning from R1 (single dwelling residential) to R3
(multiple dwelling residential;
Seconded by Mayor Rossbach with a friendly Ayes – All
amendment for staff to craft significant fact of
findings for denial and present it at the next
City Council meeting on December 10, 2012.
The motion passed.
Packet Page Number 125 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Consider Postponing the Combination of the Planning Commission
and Community Design Review Board into one Commission
DATE: December 3, 2012
INTRODUCTION
On November 15, 2012, at the council/manager workshop, the city council discussed
combining the planning commission and the community design review board into one
commission. The council expressed concern about losing a well-functioning design-
review process if we were to make this combination. If this combination were to take
place, they discussed options such as:
1. Forming a design subcommittee within the planning commission,
2. Having a ranked or weighted voting system on design matters, or
3. Forming a PC/CDRB membership with at least five design-background members
The city council chose to take no action on this matter and directed staff to look further
into the pros and cons of this combination and the process for doing so.
DISCUSSION
Upon further evaluation, staff is of the opinion that the concerns outweigh the benefit for
making this change in the city’s review process, at least for now. Staff recommends
revisiting this issue in a year to see if we see any new benefit in making the PC/CDRB
combination. For now, as the council indicated, we have a knowledgeable and well-
functioning planning commission and design-review board and we should not make
changes that may possibly compromise our review process.
Staff will continue to advertise to fill the vacancies we have on both commissions and
feel confident that the council will find qualified people to serve.
RECOMMENDATION
Table action and further this discussion to the second meeting of November 2013 to
reconsider the combination of the planning commission and the community design
review board into one commission.
p:\ ORD\Planning Commission Ordinance\PC CDRB Combination Postponement Memo CC Report 12 12 te
Agenda Item I3
Packet Page Number 126 of 182
Agenda Item I4
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Chuck Ahl, Assistant City Manager
RE: Approval of Month-to-Month Extension for Contractual Police and
Fire Services for the City of Landfall
DATE : December 4, 2012
INTRODUCTION
The City maintains contracts to provide Police and Fire protection services with the City of
Landfall. It is proposed to continue providing service on a month-to-month basis in 2013 as
Landfall explores other options for their City.
Representatives from the Landfall Council and newly elected Landfall Council representatives
will address the Council during the presentation portion of the meeting.
BACKGROUND
On June 11, 2012, the City Council received a letter from the Landfall City Attorney requesting
immediate termination of police services after 19 years of service by Maplewood to Landfall.
The City Council, under advice from the Police and Fire Chief, indicated that Maplewood was
not interested in continuing to provide fire protection without the support of the Maplewood
Police Department and directed the City Manager to negotiate the termination of service,
including terminating fire service. There have been various leadership changes in Landfall
during the past few months, as well, Council positions and the Mayor position in Landfall
changed during the recent elections. Landfall has been unable to arrange for service to
replace the Maplewood service, although indications are that they are looking to eventually
terminate the Maplewood agreement.
The current contract provides for Landfall to pay Maplewood a sum of $121,630 annually for the
Police Services. The City of Maplewood also provides Fire Protection services for Landfall at an
annual sum of $11,620 for a total annual expense to Landfall of $133,250.
At the June 2012 meeting and subsequent meetings, the Landfall representatives indicated
concern with response times and interaction with Maplewood staff. No formal complaints were
filed, and State statutes do not provide for any investigation into these issues and claims. All
information provided to Management and the Police Chief indicated a difference of opinion on
the nature and importance of calls between Maplewood police and Landfall Park Management
staff.
Given the disagreement and possible breakdown in communication during the summer, this is
not a major issue to Maplewood service. From a financial standpoint, it is a break-even, at best,
if not a financial support for Landfall, from Maplewood. Termination will mean that at, this time,
Maplewood will not fill one vacant officer position. No Maplewood employees will be terminated
if this contract is cancelled.
As Management, we are adamant that our Public Safety team not be compromised by providing
Fire Safety services in an area where our employees are not also protected with our Police
Packet Page Number 127 of 182
Safety services. Thus, Landfall is requesting a short-term extension prior to termination of
Police Service as well as our recommended termination of the Fire Safety contract on terms that
would be similar to the termination of the Police Services contract.
In order for Landfall to remain with service, we are recommending that the City Council approve
a month-to-month continuation of service as determined by the City Manager until such time that
Landfall arranges for Police and Fire protection services from other agencies. This extension is
not anticipated to exceed 6 months.
Recommended Action
It is recommended that the City Council authorize the City Manager to enter into a month-to-
month contract for the extension of service for Police and Fire Protection services in the City of
Landfall according to existing terms for up to 6 months; at which time, the contract shall be
terminated with Landfall for Police Protection and Fire Protection Services in the best interests of
the City of Maplewood.
Packet Page Number 128 of 182
Agenda Item _I-5__
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Chuck Ahl, Assistant City Manager
RE: Approval of Resolution Authorizing Maintenance Agreement with
MnDOT [Agmt. No. 2472] for the Former BNSF Bridge Number
62822 Over T.H. 694 Between White Bear Avenue and T.H. 61
DATE : December 5, 2012
INTRODUCTION
The City maintains the railroad corridor for the Bruce Vento Trail from just north of Beam
Avenue to just north of T.H. 694. An agreement on the maintenance of the bridge over T.H.
694 for this corridor is holding up the sale of this corridor to the Ramsey County Regional Rail
Authority [RCRRA]. Approval of a maintenance agreement for the bridge is necessary to
move the sale process forward.
BACKGROUND
From 2002 to 2006, the City of Maplewood was involved in a redevelopment effort for the
Legacy Village area. As part of the environmental review of the area, the transportation
improvements required the extension and realignment of County Road D. That realignment
project required an abandonment of the railroad corridor owned by BNSF. Ramsey County
had a grant to construction an extension of the Bruce Vento Trail from Beam Avenue north to
Buerkle Road in White Bear Lake. An agreement was negotiated and executed in 2006 that
provided for Maplewood to acquire the railroad right of way from BNSF, construct the Bruce
Vento Trail extension, and to attempt to negotiate a re-sale of the railroad right of way to
Ramsey County Regional Rail Authority [RCRRA]. All the provisions of the agreement were
completed with the exception of the sale of the right of way to RCRRA.
Negotiations on the sale of the right of way to RCRRA have been completed; however, the
status of the bridge over 694 remains an open issue. A very complex issue that has state-wide
significance revolves around the bridge ownership. The railroad right of way has existed since
the 1850’s. The 694 corridor was begun in 1965, when MnDOT acquired an easement over the
railroad right of way for the new freeway. Because the railroad pre-existed the freeway, MnDOT
agreed to construct a crossing/bridge to maintain the railroad purpose. In addition, MnDOT
agreed to maintain the crossing/bridge, while the railroad agreed to continue to maintain the rail
and ballast for the rail purposes. Since 1969, when 694 was constructed, the bridge has been
maintained by BNSF and the costs of maintenance were paid by MnDOT per the 1965
agreement. Maplewood purchased all of BNSF’s interests in the rail corridor in 2006. MnDOT
agrees that they must still maintain the bridge, but are not certain if they actually own the bridge.
The attached agreement provides for the continued maintenance of the bridge by MnDOT and is
silent on the ownership of the bridge. Maplewood has a tentative agreement to sell the railroad
right of way to RCRRA, and the question of whether Maplewood is selling the bridge to RCRRA
is central to the current discussions/negotiations. In effect, Maplewood contends to MnDOT that
we cannot sell what we did not buy from BNSF.
Packet Page Number 129 of 182
The agreement establishes that MnDOT will continue to pay for the same maintenance on the
bridge as they have since 1969. It changes the situation whereby the railroad corridor owner
maintains the bridge and requests reimbursement from MnDOT to a situation whereby MnDOT
does the actual work at their expense.
Management and Attorneys representing RCRRA have reviewed this agreement and have
requested revisions. It is Maplewood’s intent to assign this agreement [and the bridge that we
do not own!] to RCRRA. The RCRRA Attorneys are revising and negotiating some of the terms
of the agreement to be certain it is acceptable to them. Those final changes are not considered
substantial to the final agreement. A draft of the agreement is attached, along with the
resolution authorizing the Mayor and City Manager to execute the agreement. Those minor
changes will be subject to the Assistant City Manager and City Attorney review.
Recommended Action
It is recommended that the City Council approve the resolution authorizing the Maintenance
Agreement with MnDOT [Agmt.No. 02472] for the former BNSF Bridge Number 62822 over T.H.
694 between White Bear Avenue and T.H. 61; subject to minor revisions that shall be approved
by the Assistant City Manager and City Attorney.
Attachment:
1. Agmt. No. 02472
2. Resolution
Packet Page Number 130 of 182
Mn/DOT Contract No: 02472
-1-
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
And
CITY OF MAPLEWOOD
COOPERATIVE CONSTRUCTION
AGREEMENT
State Control Section: 6286
Trunk Highway Number (T.H.): 694
Bridge Number: 62822
Limited Use Permit Number:
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and
City of Maplewood acting through its City Council ("City").
Recitals
1. There is an existing bridge over T.H. 694, Bridge No. 62822 (“Bridge”); and
2. The State and BNSF Railway Company (“BNSF”) (formerly known as Northern Pacific Railway Company)
have an agreement (Agreement No. 54881, which includes amendment 1 to that agreement and letters
regarding placement of sign structures on the Bridge) for the construction of T.H. 694 and the construction,
maintenance and repair of the Bridge; and
3. The State and BNSF have a letter of request for the placement of highway signs on the Bridge; and
4. The City did purchase certain property from BNSF and Minnesota Commercial Railway Company, including
the Bridge, in September 2005; and
5. The City, BNSF, Minnesota Commercial Railway, and the State intend to execute, contemporaneous with this
Agreement, an Agreement of Assignment, Assumption, and Consent, which document will transfer to the
City the obligations of BNSF regarding maintenance and repair of the Bridge; and
6. The parties wish to formalize a new maintenance and repair agreement for the Bridge as it exists today to
replace the terms of Agreement No. 54881 that relate to maintenance and repair of the Bridge; and
7. The City has issued a permit to Ramsey County Parks and Recreation for the construction and operation of a
bicycle/pedestrian trail (Bruce Vento Trail), and this trail currently occupies the use of the Bridge; and
8. Minnesota Statutes § 161.20, subdivision 2, authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining and improving the trunk highway system.
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
1.1. Effective date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 2. Maintenance by the Parties; 5. Liability; Worker
Compensation Claims; Insurance; 7. State Audits; 8. Government Data Practices; 9. Governing Law;
Jurisdiction; Venue; and 11. Force Majeure.
Agenda Item I5
Attachment 1
Packet Page Number 131 of 182
Mn/DOT Contract No: 02472
-2-
1.4. Exhibits. The Agreement of Assignment, Assumption, and Consent entered into by BNSF, Minnesota
Commercial Railway, the City and the State on _[DATE]______, 2012, is attached hereto as Exhibit 1.
2. Maintenance by the Parties
The State and the City agree to terminate all provisions relating to maintenance and repair of the Bridge contained
in Agreement 54881 and to share in the maintenance and repair of the Bridge, as it exists today, as follows:
2.1. Maintenance by the City. The City, at its expense, shall provide for the maintenance and repair the upper
portion of the Bridge, starting with the bridge deck, including railings, fence, the trail and subsurface needed
for the trail. The City shall provide for any trash pick-up and removal, plowing and removal of snow, graffiti
removal, signage pertaining to trail usage, painting on the trail side of the bridge, and similar maintenance
associated with the trail. Any maintenance activities shall be performed in a manner such that no debris,
snow or other matter is deposited on the highway or right of way below. The City shall also maintain the
approaches to the Bridge outside the highway right-of-way.
The City shall not place or display any non-trail signs, flags, or other objects on the bridge.
The parties intend that this Agreement does not establish a permanent park, recreation area or
wildlife or waterfowl refuge facility that would become a Section 4(f) property subject to 23 U.S.C.
§138 or 49 U.S.C. §303. If a determination is made that the trail is subject to Section 4(f), the City
shall have full responsibility to obtain and implement any Section 4(f) approvals and compliance
requirements.
2.2. Maintenance by the State. The State, at its expense, shall maintain and repair the Bridge, starting from the
below the bridge deck and including the abutments, beams, the highway right-of-way including backslopes
and masonry slope protection, drainage facilities within the highway right-of-way and painting of the Bridge
below the bridge deck. The State may in its discretion attach to the Bridge signage relating to usage of the
highway.
2.3. Future replacement of the Bridge. At such time as major modifications are required in the future, whether
caused by highway work or use of the Bridge for trail purposes or otherwise, then the parties will negotiate a
new agreement.
3. Authorized Representatives
Each party’s Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
3.1. The State's Authorized Representative will be:
Name/Title: Maryanne Kelly-Sonnek, Municipal Agreements Engineer (or successor)
Address: 395 John Ireland Blvd, MS682
Telephone: 651.366.4634
Fax: 651.366.4769
E-Mail: maryanne.kellysonnek@state.mn.us
3.2. The City's Authorized Representative will be:
Name/Title: Chuck Ahl, P.E., Assistant City Manager/Public Works Director (or successor)
Address: City of Maplewood, 1830 County Road B East, Maplewood, MN 55109
Telephone: 651.249.2056
4. Assignment; Amendments; Waiver; Contract Complete
4.1. Assignment. The City may assign its rights and obligations under this Agreement to the Ramsey County
Regional Rail Authority upon written notice of such assignment to the State. Otherwise, neither party may
Agenda Item I5
Attachment 1
Packet Page Number 132 of 182
Mn/DOT Contract No: 02472
-3-
assign or transfer any rights or obligations under this Agreement without the prior consent of the other party
and a written assignment agreement, executed and approved by the same parties who executed and approved
this Agreement, or their successors in office.
4.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
4.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the provision
or the party’s right to subsequently enforce it.
4.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
5. Liability; Worker Compensation Claims; Insurance
5.1. Each party is responsible for its own acts, omissions and the results thereof to the extent authorized by law
and will not be responsible for the acts and omissions of others and the results thereof. Minnesota Statutes
§ 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and other
applicable law govern liability of the City. Notwithstanding the foregoing, the City will indemnify, hold
harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against any
claims, causes of actions, damages, costs (including reasonable attorneys fees), and expenses arising in
connection with the project covered by this Agreement, regardless of whether such claims are asserted by
the City’s contractor(s) or consultant(s) or by a third party because of an act or omission by the City or its
contractor(s) or consultant(s).
5.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
5.3. The City may require its contractor to carry insurance to cover claims for damages asserted against the
City’s contractor.
6. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
7. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City’s books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State and the State Auditor
or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
8. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter
13, as it applies to all data provided under this Agreement, and as it applies to all data created, collected, received,
stored, used, maintained, or disseminated by the City under this Agreement. The civil remedies of Minnesota
Statutes §13.08 apply to the release of the data referred to in this clause by either the City or the State.
9. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
Agenda Item I5
Attachment 1
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Mn/DOT Contract No: 02472
-4-
10. Termination; Suspension
10.1. By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
10.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at
a level sufficient to allow for the payment of the services covered here. Termination must be by written or
fax notice to the City. The State is not obligated to pay for any services that are provided after notice and
effective date of termination. However, the City will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed to the extent that funds are available. The State will not be assessed any
penalty if this Agreement is terminated because of the decision of the Minnesota Legislature, or other
funding source, not to appropriate funds.
10.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this Agreement
and all work, activities, performance and payments authorized through this Agreement. Any work
performed during a period of suspension will be considered unauthorized work and will be undertaken at the
risk of non-payment.
11. Force Majeure
Neither party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond a
party’s reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of God,
labor disputes, acts of war or terrorism, or public health emergencies.
[The remainder of this page has been intentionally left blank]
Agenda Item I5
Attachment 1
Packet Page Number 134 of 182
Mn/DOT Contract No: 02472
-5-
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS
EXECUTION.
CITY OF MAPLEWOOD
DEPARTMENT OF TRANSPORTATION
Approved: The undersigned certify that they have lawfully executed
this contract on behalf of the Governmental Unit as
required by applicable charter provisions, resolutions or
ordinances.
By:
(State)
By: Date:
Title:
COMMISSIONER OF ADMINISTRATION
Date:
By: By:
(With delegated authority)
Title: Date:
Date:
Approved as to form:
By ___________________________________
Title ___________________________________
Date ____________________________________
Agenda Item I5
Attachment 1
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CITY OF MAPLEWOOD
RESOLUTION
IT IS RESOLVED that the City of Maplewood enter into Mn/DOT Agreement No. 02472 with
the State of Minnesota, Department of Transportation for the following purposes:
To clarify the maintenance responsibilities of the former BNSF Railroad Bridge number 62822
over T.H. 694 between White Bear Ave. and T.H. 61 between the State of Minnesota,
Department of Transportation and the City.
IT IS FURTHER RESOLVED that the Mayor and the ______________________________ are
(Title) authorized to execute the Agreement and any amendments to the Agreement.
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council
of the City of Maplewood at an authorized meeting held on the __________ day of
____________________, 2012, as shown by the minutes of the meeting in my possession.
Subscribed and sworn to before me this
________ day of _________________, 2012
Notary Public ________________________
My Commission Expires _______________
____________________________________
(Signature)
____________________________________
(Type or Print Name)
____________________________________
(Title)
Agenda Item I5
Attachment 2
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Conditional Use Permit Revision for a Planned Unit
Development for Buffalo Wild Wings – Chesapeake Retail
Center
LOCATION: 3085 White Bear Avenue
DATE: December 4, 2012
INTRODUCTION
Project Description
Buffalo Wild Wings is proposing a façade update to its building, moving its main
entrance, adding a takeout entrance and expanding its outdoor patio. Buffalo Wild
Wings was approved as part of a planned unit development (PUD) which also includes
TGI Fridays, Jared Jewelers, and a multi-tenant retail center.
Requests
Buffalo Wild Wings is requesting that the city approve the following requests to move
forward with its remodel plans:
1. A revision to its conditional use permit (CUP)for a PUD. The PUD revision is
needed due to the site plan change for Buffalo Wild Wing’s proposed building
expansion.
2. Design review.
Background
May 24, 2004, the city council approved a preliminary plat, planned unit development,
and design review for Chesapeake Retail Center.
August 9, 2004, the city approved the building elevation changes for Buffalo Wild Wings
and building plans, sign plans, and landscape plans for the multi-tenant building to be
located in the center (this was not part of the original PUD).
August 23, 2004, the city council approved the final plat for Chesapeake Retail Center.
October 10, 2005, the city council approved an extension of the CUP for Chesapeake
Retail Center.
Agenda Item J1
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DISCUSSION
Planned Unit Development
The property is zoned PUD, but had previously been zoned business commercial (BC).
Within the BC zoning district restaurants and retail stores are permitted uses. A PUD
was requested to allow flexibility from the city’s codes in order to produce a superior
development. In addition, a PUD was required to assure cross easements and
maintenance of all commonly owned property and facilities.
The applicant is proposing to expand the existing patio to the west. The proposed patio
would not be any closer to the private road, than the closest part of the existing building.
Code does not specify specific building or patio setbacks from a private road. The
existing patio seats 52 people. The proposed, expanded patio would seat 74 – for an
increase of 22 people.
This PUD was originally approved in 2004. Typically, when the city revises PUDs it will
delete conditions that no longer apply or are completed. You will find in the staff
recommendations and the attached PUD amendment resolution, staff did not delete any
language. This was a complicated site and approval with so many users and shared
resources that staff felt it was more important to leave the language in the PUD as is to
ensure compliance into the future.
Setbacks
City code does not specify a required setback to a private road. Buffalo Wild Wings was
originally approved to be approximately 13 feet off the private road owned by the
Maplewood Mall. The proposed patio will be no closer to the private road than the
closest part of the existing building.
Parking
No changes are proposed to any part of the parking lot at the Chesapeake Retail Center.
The center currently has 342 parking spaces for the four restaurant/retail buildings while
code requires 315 spaces. This means the center is “over-parked” by 27 spaces. With
the small building expansion and added patio space, Buffalo Wild Wings would require
an additional 18 parking spaces, which still leaves the center with nine “extra” spaces.
Signs
Signs are depicted on the renderings submitted to the city for review. The
comprehensive sign plan for this site allows Buffalo Wild Wings three wall signs, but only
one per elevation. Wall signs are limited in size to 20 percent of the gross wall area for
which the sign is attached. These wall sign requirements are the same for all the
standalone buildings at this center. On the proposed plans, the north elevation has two
wall signs, which does not meet the sign plan for this site. When the applicant applies
for sign permits all sign plan restrictions must be complied with.
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Building Design
The original Buffalo Wild Wings building was proposed at 5,430 square feet in area and
27 feet in height. All four elevations consisted of EIFS, a 2-foot high concrete masonry
block wainscot, and a few windows with black and yellow canopies above, mainly on the
north elevation
The revised Buffalo Wild Wings building will be approximately 300 square feet larger, but
will remain at 27 feet in height. The building materials will consist of EIFS, thin brick
veneer, horizontal wall paneling and additional windows. The a 2-foot high concrete
masonry block wainscot around the base of the buildings will remain.
Buffalo Wild Wings was required by the city council in include a 6-foot-high fence around
the entire patio. This fence was constructed of tempered glass on top of block. Staff
recommends the same style fence be installed around the expanded patio.
Landscaping
The approved Buffalo Wild Wings foundation landscape plan includes 13 ornamental
trees, 159 shrubs, and several perennials. To build the additional patio space two or
three of the required ornamental trees will have to be removed. The applicant should be
required to replace any displaced trees. Staff recommends the locations of the new
trees be approved by staff. In addition, all required foundation plantings should be
remain in place and if any plants are damaged or killed due to the façade remodels the
plants must be replaced as required by the previously approved landscape plan.
Summary
The proposed expansion is relatively minor but would constitute a revision to the
approved site plan for the multi-building PUD and specifically Buffalo Wild Wing’s
building foot print.
OTHER COMMENTS
Police Department: Deputy Chief Dave Kvam stated that he has no significant public
safety concerns regarding the expanded and remodeled Buffalo Wild Wings.
Building Department: Dave Fisher, building official, stated the project requires a building
permit and signed documents by design professionals.
Fire Department: Butch Gervais, fire marshal, stated Buffalo Wild Wings will need to
make sure they make any necessary changes to the fire protection system to provide the
proper coverage, they will be required to post the occupancy limits for the patio and the
main restaurant.
Public Works Department: Jon Jarosch, staff engineer, reviewed the plans and stated
the applicant will need to provide erosion control items (silt fence, inlet protection, etc.).
Applicant will also need to have a SAC/WAC review done, due to expanded capacity.
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COMMITTEE ACTION
Planning Commission
On November 20, 2012, the planning commission held a public hearing and
recommended approval of the proposed revision to the PUD. The draft minutes from
this meeting are attached.
Community Design Review Board
On November 27, 2012, the community design review board reviewed the building
design plans for this project and recommended approval. The draft minutes from this
meeting are attached.
RECOMMENDATIONS
1. Approve the resolution attached to this report. This resolution approves an
amendment to the conditional use permit for a planned unit development for the
development of four restaurant/retail buildings at 3085 White Bear Avenue
(Chesapeake Retail Center). Approval is subject to the following conditions
(additions underlined):
a. Have the city engineer approve final construction and engineering plans.
These plans shall comply with all requirements as specified in the city
engineering department’s April 26, 2004, engineering plan review as well
as the following:
1) A westward extension of the retaining wall south of Building D
(Jared Jewelers). The retaining wall height must be sufficient to
create a prevailing ground slope away from Building D, thereby
deflecting a potential flow from a pipeline leak.
b. Prior to issuance of a grading or building permit, the developer must
complete the following:
1) Obtain a demolition permit for the removal of the existing
Maplewood Movie I Theater building.
2) Submit a revised site plan showing Building C (TGI Fridays) and
Building D (Jared Jewelers) shifted approximately ten feet to the
south in order to accommodate a future driveway located to the
north of Building C which may be installed onto White Bear
Avenue.
3) Pending continued cooperation with the adjacent property owner,
submit a revised site plan showing the location of a driveway and
pedestrian cross-access on the south side of the property, to
accommodate entrance and egress to and from the southerly
property (3065 White Bear Avenue).
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4) Submit a revised site plan showing the extension of the sidewalk
in front of Building A (future retail/restaurant) onto the County
Road D trail.
5) Submit a revised site plan showing a pedestrian access extending
from the White Bear Avenue sidewalk.
6) Obtain the required Ramsey/Washington Metro Watershed District
permits.
7) Submit payment for all required Park Access Charges (PAC fees)
as specified in the Park Director’s April 14, 2004, correspondence
to Chesapeake Companies.
8) Submit an easement agreement that governs and provides for
legal cross easements for parking, access, and utilities between
all lots within the project.
9) Submit an easement agreement for the installation and
maintenance of a freestanding sign on Lot 1 to benefit Lot 2.
10) Submit an owners association agreement specifying
responsibilities for insurance, taxes and maintenance of all
commonly owned property and facilities (including snow plowing).
c. All 8-foot-wide parking spaces must be signed as either “employee” or
“compact” car parking only.
d. Pending the community design review board recommendation and city
council approval, each building is allowed one freestanding sign, 25 feet
in height and 100 square feet in area, except for the multi-tenant building
which would be allowed a freestanding sign up to 150 square feet in area.
All freestanding signs must maintain a 10-foot setback to a right-of-way.
Each building is allowed three wall signs to be attached to separate
elevations, except for the multi-tenant building which could have two wall
signs for each tenant. Wall sign size is limited to 20 percent of the gross
wall area on which the sign is attached.
e. All construction shall follow the plans date stamped March 30, 2004, with
revisions as noted in this approval. All construction shall also follow the
plans for the remodeled Buffalo Wild Wings, date stamped November 2,
2012. The city council may approve major changes to the plans. The
Director of Community Development may approve minor changes to the
plans, including a change to the site plan for the proposed future driveway
access onto White Bear Avenue, pending Ramsey County engineer and
city engineer approval.
f. The proposed construction must be substantially started within one year
of city council approval or the permit shall end. The city council may
extend this deadline for one year.
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g. The city council shall review this permit in one year.
2. Approve the design plans for Buffalo Wild Wings to revise its exterior facades,
build a new building entrance, build a new takeout entrance and expand its
outdoor patio at its location at 3085 White Bear Avenue. Approval is subject to
the following conditions:
1. Repeat this review in two years if the city has not issued a building permit
for the approved work.
2. Applicant shall maintain previously approved landscape plan, in addition
the applicant shall be required to:
1) Replace any trees displaced by the expanded patio, location of
new trees to be approved by staff.
2) Replace any damaged or killed foundation plantings due to the
exterior building work.
3. Revised building elevations showing the following:
1.) A 6-foot-high fence around the proposed, expanded outdoor patio,
similar in style and materials as the existing fence.
4. Submit a cash escrow or an irrevocable letter of credit prior to receiving a
building permit for all required exterior improvements. The amount shall
be 150 percent of the cost of the work.
5. All signs must meet the conditions of the approved comprehensive sign
plan for this site, which has the following requirements:
1) One freestanding sign, 25 feet in height and 100 square feet in
area. Freestanding sign height must be measured from building
grade to top of the sign, not ground grade to top of sign. All
freestanding signs must have a decorative base constructed of
quality building materials to match the corresponding buildings.
2) Three wall signs per building, only one per elevation. Size of the
wall sign is limited to 20 percent of the gross wall area on which
the sign is attached. Wall signs are not permitted on a canopy.
6. Complete the following before occupying the buildings:
1). Install all required exterior improvements.
2). Screen all roof-mounted equipment visible from streets.
7. If any required work is not done, the city may allow temporary occupancy
if:
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1) The city determines that the work is not essential to the public
health, safety or welfare.
2) The above-required letter of credit or cash escrow is held by the
City of Maplewood for all required exterior improvements. The
owner or contractor shall complete any unfinished exterior
improvements by June 1 if occupancy of the building is in the fall
or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
8. All work shall follow the approved plans. The city council may approve
major changes to the plans. The Director of Community Development
may approve minor changes to the plans..
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REFERENCE
SITE DESCRIPTION
Site size: 4.98 Acres
Existing Use: Retail center
SURROUNDING LAND USES
North: Arbys Restaurant and County Road D
South: Retail/Restaurants including Wedding Day Jewelers, Acapulco
Restaurant, and Jiffy Lube
East: White Bear Avenue
West: Maplewood Mall Ring Road and Circuit City
PLANNING
Land Use Plan
Designation: Commercial (C)
Zoning: Planned Unit Development (PUD)
Criteria for Approval
CUP: Article V, Sections 44-1091 through 44-1105 states that the city council may grant
a CUP subject to the nine standards for approval noted in the resolution attached to this
report.
Design Review: Section 2-290 of the city code requires that the community design
review board make the following findings to approve plans:
1. That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments, and traffic is such that it will not
impair the desirability of investment or occupation in the neighborhood; that it will
not unreasonably interfere with the use and enjoyment of neighboring, existing or
proposed developments; and that it will not create traffic hazards or congestion.
2. That the design and location of the proposed development is in keeping with the
character of the surrounding neighborhood and is not detrimental to the
harmonious, orderly and attractive development contemplated by this article and
the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures and colors.
Application Date
Staff received the complete application and plans for this proposal on November 2,
2012. State law requires that the city take action within 60 days of receiving complete
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applications for a proposal. City council action is required on this proposal by January 1,
2013, unless the city needs an extension.
P:\SEC2N\Chesapeake Retail Center\Buffalo Wild Wings Amendment_110212\3085WBA_PUD_DESIGN_
Attachments:
1. Location Map
2. Land Use Map
3. Zoning Map
4. Applicant’s Narrative
5. Site Plan
6. Conditional Use Permit Amendment Resolution
7. Draft Planning Commission Minutes, November 20, 2012
8. Draft Community Design Review Board Minutes, November 27, 2012
9. Large Plans (Separate Attachment)
Packet Page Number 145 of 182
Chad Bergo
Buffalo Wild Wings - 3085 White Bear Avenue
Location Map and Aerial Photo
Attachment 1
BuffaloWild Wings
Packet Page Number 146 of 182
Chad Bergo
Buffalo Wild Wings - 3085 White Bear Avenue
Future Land Use Map
Attachment 2
BuffaloWild Wings
Commercial (C)
Packet Page Number 147 of 182
Chad Bergo
Buffalo Wild Wings - 3085 White Bear Avenue
Zoning Map
Attachment 3
BuffaloWild Wings
Planned Unit Development
Business
Commercial
Packet Page Number 148 of 182
Request for PUD Amendment – Written Statement
Buffalo Wild Wings Restaurant Remodel
3085 White Bear Avenue N
Maplewood, MN
Overview
Buffalo Wild Wings Grill & Bar is a casual dining restaurant and sports bar franchise that is known for its
buffalo wings. This project consists of the remodel of the existing Buffalo Wild Wings restaurant to
update it to their new prototype trade dress, which will be an improvement over the aesthetics of the
existing building and also an improvement to the customer entry experience and overall internal flow to
the restaurant.
Exterior work includes new signage and infilling the Northeast corner of the building and relocating the
entry towards the center of the South elevation. The outdoor seating area will be enlarger to wrap the
SW corner and will include a flat roof over it and a decorative metal railing. The existing roof top
equipment screen will remain and will be painted black to blend and compliment with the rest of the
new trade dress.
The existing area lighting, parking and drive lanes are not included in the scope of this remodel.
Request for Approval
The proposed remodel of the existing Buffalo Wild Wings restaurant does not change the current use of
the property nor does it deviate from City code. The remodel will result in desirable physical
enhancements to the existing building. Therefore we believe the city should approve the request to
amend the PUD to allow the proposed modifications to the existing building.
Attachment 4
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Attachment 5
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Attachment 6
CONDITIONAL USE PERMIT RESOLUTION NO. ________
WHEREAS, Buffalo Wild Wings applied for a conditional use permit revision for a
planned unit development to construct a building and patio expansion at the shopping
center known as Chesapeake Retail Center.
WHEREAS, this permit applies to the property at 3085 White Bear Avenue. The
legal description is Lot 1, Block 1, Maplewood Mall Addition.
WHEREAS, the history of this conditional use permit is as follows:
1. On November 20, 2012, the planning commission held a public hearing. City staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission recommended _______ on
the conditional use permit request.
2. On December 10, 2012, the city council considered this request. The council also
considered reports and recommendations from the city staff and planning
commission.
NOW, THEREFORE, BE IT RESOLVED that the city council ______ the above-
described conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated
to be in conformity with the City’s Comprehensive Plan and Code of
Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
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Attachment 6
8. The use would maximize the preservation of and incorporate the site’s natural
and scenic features into the development design.
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions (additions underlined):
1. Have the city engineer approve final construction and engineering plans. These
plans shall comply with all requirements as specified in the city engineering
department’s April 26, 2004, engineering plan review as well as the following:
a. A westward extension of the retaining wall south of Building D (Jared Jewelers).
The retaining wall height must be sufficient to create a prevailing ground slope
away from Building D, thereby deflecting a potential flow from a pipeline leak.
2. An easement agreement that governs and provides for legal cross easements for
parking, access, and utilities between all lots within the project.
3. An easement agreement for the installation and maintenance of a freestanding sign
on Lot 1 to benefit Lot 2.
4. An owners association agreement specifying responsibilities for insurance, taxes and
maintenance of all commonly owned property and facilities (including snow plowing).
5. All 8-foot-wide parking spaces must be signed as either “employee” or “compact” car
parking only.
6. Signage for Buildings B, C, and D are allowed as follows:
a. One freestanding sign, 25 feet in height and 100 square feet in area.
Freestanding sign height must be measured from building grade to top of the
sign, not ground grade to top of sign. The TGI Friday’s and Jared Jeweler’s
freestanding signs must maintain a 5-foot setback to the White Bear Avenue
right-of-way and a 10-foot setback to all side property lines. The Buffalo Wild
Wing’s freestanding must maintain a 1-foot setback to the County Road D right-
of -way and a 5-foot setback to the side property line. All three freestanding signs
must have a decorative base constructed of quality building materials to match
the corresponding buildings.
b. Three wall signs per building, only one per elevation. Size of the wall sign is
limited to 20 percent of the gross wall area on which the sign is attached. Wall
signs are not permitted on a canopy.
7. Signage for Building A (multi-tenant building) is allowed as follows:
a. One freestanding sign, 25 feet in height and 150 square feet in area.
Freestanding sign height must be measured from building grade to top of the
sign, not ground grade to top of sign. The multi-tenant freestanding sign must
maintain a 1-foot setback to the County Road D right-of-way and a 5-foot setback
from the private mall road. The freestanding sign must have a decorative base
constructed of quality building materials to match the multi-tenant building.
b. A comprehensive sign plan must be submitted to city staff showing the proposed
sign elevations for all tenant wall signs. Wall signs are limited to two wall signs
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Attachment 6
per tenant. Wall signs can be placed on the east and west elevations only. The
size of the wall sign is limited to 20 percent of the gross wall area of each tenant
frontage. Wall signs are limited to logos and channel letters only. Wall signs are
not permitted on a canopy.
8. All construction shall follow the plans date-stamped March 30, 2004 and April 26,
2004, with revisions as noted in this approval. All construction shall also follow the
plans for the remodeled Buffalo Wild Wings, date stamped November 2, 2012. The
city council may approve major changes to the plans. The Director of Community
Development may approve minor changes to the plans, including a change to the
site plan for the proposed future driveway access onto White Bear Avenue, pending
Ramsey County engineer and city engineer approval.
9. The proposed construction must be substantially started within one year of city
council approval or the permit shall end. The city council may extend this deadline
for one year.
10. The city council shall review this permit in one year.
The Maplewood City Council _________ this resolution on December 10, 2012.
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Attachment 7
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 20, 2012
5. PUBLIC HEARING
a. Conditional Use Permit Revision for a Planned Unit Development for Buffalo
Wild Wings to expand its building footprint at 3085 White Bear Avenue
i. Senior Planner, Tom Ekstrand gave the presentation and answered questions of
the commission.
ii. Jeffrey Walden, RSP Architects, representing Buffalo Wild Wings, 3085 White
Bear Avenue, addressed the commission.
The commission questioned the 8’ foot compact parking spaces on the property and
whether they can be eliminated or made wider. They also asked staff about the sign
infraction listed in the staff report as well as the landscaping on site.
Chairperson Fischer opened the public hearing.
Nobody came forward to address the commission for the hearing.
Chairperson Fischer closed the public hearing.
Commissioner Wensman moved to approve the resolution in the staff report. This
resolution approves an amendment to the conditional use permit for a planned unit
development for the development of four restaurant/retail buildings at 3085 White Bear
Avenue (Chesapeake Retail Center). Approval is subject to the following conditions
(additions underlined):
1) Have the city engineer approve final construction and engineering plans. These
plans shall comply with all requirements as specified in the city engineering
department’s April 26, 2004, engineering plan review as well as the following:
a. A westward extension of the retaining wall south of Building D (Jared
Jewelers). The retaining wall height must be sufficient to create a prevailing
ground slope away from Building D, thereby deflecting a potential flow from a
pipeline leak.
b. Prior to issuance of a grading or building permit, the developer must complete
the following:
1) Obtain a demolition permit for the removal of the existing Maplewood
Movie I Theatre building.
2) Submit a revised site plan showing Building C (TGI Fridays) and Building
D (Jared Jewelers) shifted approximately ten feet to the south in order to
accommodate a future driveway located to the north of Building C which
may be installed onto White Bear Avenue.
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Attachment 7
3) Pending continued cooperation with the adjacent property owner, submit
a revised site plan showing the location of a driveway and pedestrian
cross-access on the south side of the property, to accommodate entrance
and egress to and from the southerly property (3065 White Bear Avenue).
4) Submit a revised site plan showing the extension of the sidewalk in front
of Building A (future retail/restaurant) onto the County Road D trail.
5) Submit a revised site plan showing a pedestrian access extending from
the White Bear Avenue sidewalk.
6) Obtain the required Ramsey/Washington Metro Watershed District
permits.
7) Submit payment for all required Park Access Charges (PAC fees) as
specified in the Park Director’s April 14, 2004, correspondence to
Chesapeake Companies.
8) Submit an easement agreement that governs and provides for legal cross
easements for parking, access and utilities between all lots within the
project.
9) Submit an easement agreement for the installation and maintenance of a
freestanding sign on Lot 1 to benefit Lot 2.
10) Submit an owners association agreement specifying responsibilities for
insurance, taxes and maintenance of all commonly owned property and
facilities (including snow plowing).
c. All 8-foot-wide parking spaces must be signed as either “employee” or
“compact” car parking only.
d. Pending the community design review board recommendation and city
council approval, each building is allowed one freestanding sign, 25 feet in
height and 100 square feet in area, except for the multi-tenant building which
would be allowed a freestanding sign up to 150 square feet in area. All
freestanding signs must maintain a 10-foot setback to a right-of-way. Each
building is allowed three wall signs to be attached to separate elevations,
except for the multi-tenant building which could have two wall signs for each
tenant. Wall sign size is limited to 20 percent of the gross wall area on which
the sign is attached.
e. All construction shall follow the plans date stamped March 30, 2004, with
revisions as noted in this approval. All construction shall also follow the plans
for the remodeled Buffalo Wild Wings, date stamped November 2, 2012. The
city council may approve major changes to the plans. The Director of
Community Development may approve minor changes to the plans, including
a change to the site plan for the proposed future driveway access onto White
Bear Avenue, pending Ramsey County engineer and city engineer approval.
Packet Page Number 155 of 182
Attachment 7
f. The proposed construction must be substantially started within one year of
city council approval or the permit shall end. The city council may extend this
deadline for one year.
g. The city council shall review this permit in one year.
Seconded by Commissioner Arbuckle. Ayes – All
The motion passed.
Commissioner Trippler said he is displeased with the plan to use 8’ ft parking spaces
and would prefer wider parking.
This item will be heard by the city council on December 10, 2012.
Packet Page Number 156 of 182
Attachment 8
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 27, 2012
6. DESIGN REVIEW
b. Buffalo Wild Wings, Design Review, 3085 White Bear Avenue
i. Planner, Michael Martin gave the report and answered questions of the board.
ii. Jeff Walden, RSP Architects, representing Buffalo Wild Wings, 3085 White Bear
Avenue addressed and answered questions of the board.
Boardmember Lamers moved to approve design plans for Buffalo Wild Wings to revise
its exterior facades, build a new building entrance, build a new takeout entrance and
expand its outdoor patio at its location at 3085 White Bear Avenue. Approval is subject
to the following conditions:
1. Repeat this review in two years if the city has not issued a building permit for the
approved work.
2. Applicant shall maintain previously approved landscape plan, in addition the
applicant shall be required to:
1) Replace any trees displaced by the expanded patio, location of new trees to be
approved by staff.
2) Replace any damaged or killed foundation plantings due to the exterior building
work.
3. Revised building elevations showing the following:
1) A 6-foot-high fence around the proposed, expanded outdoor patio, similar in style
and materials as the existing fence.
4. Submit a cash escrow or an irrevocable letter of credit prior to receiving a building
permit for all required exterior improvements. The amount shall be 150 percent of the
cost of the work.
5. All signs must meet the conditions of the approved comprehensive sign plan for this
site, which has the following requirements:
1) One freestanding sign, 25 feet in height and 100 square feet in area.
Freestanding sign height must be measured from building grade to top of the
sign, not ground grade to top of sign. All freestanding signs must have a
decorative base constructed of quality building materials to match the
corresponding buildings.
2) Three wall signs per building, only one per elevation. Size of the wall sign is
limited to 20 percent of the gross wall area on which the sign is attached. Wall
signs are not permitted on a canopy.
Packet Page Number 157 of 182
Attachment 8
6. Complete the following before occupying the buildings:
1) Install all required exterior improvements.
2) Screen all roof-mounted equipment visible from streets.
7. If any required work is not done, the city may allow temporary occupancy if:
1) The city determines that the work is not essential to the public health, safety or
welfare.
2) The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 if occupancy of the
building is in the fall or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
8. All work shall follow the approved plans. The city council may approve major
changes to the plans. The Director of Community Development may approve minor
changes to the plans.
Seconded by Chairperson Ledvina. Ayes – All
The motion passed.
This item goes to the city council on December 10, 2012.
Packet Page Number 158 of 182
1
Agenda Item J2
MEMORANDUM
TO: Jim Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Approval of the Annual Sustainability Report
DATE: December 5, 2012 for the December 10 City Council Meeting
INTRODUCTION
Maplewood’s 2030 Comprehensive Plan outlines the City’s vision for sustainability as follows:
The City of Maplewood, in order to ensure stewardship of its environment, will promote
sustainable development and practices for the preservation, design, and maintenance of
its natural and built environments. Developments and practices should maintain or
enhance economic opportunity and community well-being while protecting and restoring
the natural environment that people, economies, and ecological systems depend on.
The Annual Sustainability Report is provided as an update on the City’s sustainability goals and
to obtain comment and feedback on strategies needed to continue the mission.
DISCUSSION
Environmental and Natural Resources Commission
The Environmental and Natural Resources (ENR) Commission is charged with developing and
promoting sustainable practices for City policies and procedures. In 2012 the ENR Commission
worked on the following environmental issues:
1. Annual Review of the Maplewood Residential Recycling Program
2. Capital Improvement Plan for 2013 - 2017
3. Maplewood Trash Plan Implementation – Trash Cart Purchase and Implementation Plan
4. Solid Waste Management Ordinance and Standards
5. Spring Clean Up and Home Expo (April 21)
5. Waterfest (June 2)
7. East Metro Public Safety Training Center and Marshlands – Review of Project and
Wetland Impacts
8. National Pollutant Discharge Elimination System Phase II and Municipal Separate Storm
Sewer System Permit 2011 Annual Report
9. 3M Trail Concept Plans – Semi-Public Trail Within the Wetland Buffer
10. Maplewood Dump Site Clean Up
11. Keller Golf Course Renovations – Review of Project and Wetland Impacts
12. Fish Creek Master Plan and Management Plan
13. National Night Out – Recycling Bin Distribution (August 7)
14. Maplewood Mall Stormwater Open House (September 15)
15. Fall Clean Up (October 13)
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2
16. Living Streets Policy
17. Shoreland/Wetland Ordinance Amendments
Minnesota Green Step Cities
Overview of Program
Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to
help cities achieve their sustainability goals through implementation of 28 best practices. Each
best practice focus on cost savings and energy use reduction, and encourage innovation.
The program outlines four “Steps” of recognition: Step One – pass a resolution authorizing the
city to participate in the program, register, and provide details of best practices accomplished;
Step Two – implement at least 8 best practices; Step Three – implement at least 16 best
practices; Step Four – this recognition Step is still being refined by the GreenStep Cities
steering committee.
Maplewood Participation
The City of Maplewood has been participating in the Minnesota GreenStep Cities program since
December 2010. There are currently 49 other cities participating in the program.
GreenStep Award
Each June the League of Minnesota Cities formally recognizes all new and continuing
GreenStep Cities at its annual conference. Last year, the first year of Maplewood’s participation
in the program, the City was recognized as a Step Two city for having accomplished 12 best
practices, well above the 8 needed to achieve this status. Since that time the City has
implemented 4 more best practices, for a total of 16. On June 21 the City was again recognized
as a Step Two city. Step Three was not accomplished due to the fact that only 4 of the 9
“required” best practices have been implemented. However, many of those are close to being
finished including:
1. Complete Green Streets (Living Streets Policy) – the City must formally adopt a Living or
Green Streets Policy.
2. Mobility Options – the City must launch an active living campaign, identify on the City’s
website mobility options, and launch an e-WorkPlace Minnesota campaign.
3. Benchmarks and Community Engagement – The City must organize goals and outcome
measures from all city plans and report to community members data that show progress
toward meeting those goals. This could include reporting measurable outcomes from
the City’s comprehensive plan or sustainability initiatives.
4. Green Business Development – Support new emerging green businesses and green
jobs through targeted assistance. This could include creating a Commercial Property
Assessed Clean Energy (PACE) program.
The City will continue to work toward implementing these best practices. We hope to have
achieved the Step Three recognition by 2013.
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GreenStep Cities Milestone – Organized Trash Collection
The GreenStep Cities advisors awarded Maplewood three stars for the implementation of best
practice number 27 (Solid Waste Reduction). The organization of the City’s residential solid
waste collection system proved to be a large undertaking for the City in 2012. The City revised
its solid waste management ordinance and created standards for the new system. The City
purchased trash carts and managed the cart orders from residents. The carts were delivered by
the City’s trash hauling contractor, Allied Waste Services, in September. The new organized
solid waste system officially began on October 1, 2012.
The Maplewood Trash Plan will allow the City to better manage its solid waste. One example of
better management is the fact that all residential trash will now be processed at the Resource
Recovery Facility in Newport. At the facility trash is sorted to remove items which can be
recycled, and the remainder turned into refuse residual which is burned to create energy.
Previously, some of Maplewood’s residential trash was being disposed of in landfills.
In 2013 the City will begin planning for other aspects of the program including a residential
compost collection system and pay as you throw methods to reduce waste.
Environmental Projects
Living Streets Project and Policy
Maplewood completed its first Living Streets project in 2012 - Bartelmy-Meyer Street
Improvements. The City received a grant through Ramsey-Washington Metro Watershed
District to conduct the project which included:
1. Narrowed streets from 30 feet down to 24 feet.
2. Added sidewalks adjacent to every street.
3. Increased rainwater garden participation.
4. Additional tree plantings throughout the neighborhood.
5. Reduced cost and future maintenance.
In 2011, the Living Streets Task force developed a Living Streets Policy for the design of new
and reconstructed streets. In 2012 all Commissions and Boards reviewed the policy and offered
comment and feedback. Final review by the City Council is scheduled for early 2013. Under
the policy street design will address the safety and accessibility of transportation issues, as well
as the environmental impacts to the neighborhood. Living Streets policy objectives include:
1. Improved water quality/reduced storm water runoff
2. Improved pedestrian/bike safety
3. Reduced traffic speeds
4. Enhanced urban forest
5. Promotion of active living
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4
Beaver Creek Preserve
Initial stage of woodland and prairie restoration completed on the Beaver Creek Preserve.
New Rain Gardens and Sustainable Plantings
1. Joy Park rain gardens and shoreline buffer.
2. Western Hills Park rain gardens.
3. Maplewood Community Center plantings - south entrance.
City Dump Site
The Maplewood Dump operated for the disposal of general municipal solid waste and industrial
waste from the 1950s to 1970. The site is located north of Pondview Apartments, south of the
railroad tracks, east of Feed Products and Jim’s Prairie, and west of Rolling Hills Manufactured
Home Park.
On April 5, 2012 the Minnesota Pollution Control Agency approved a Response Action Plan
(RAP) for the cleanup of the dump site. The intent of the RAP is to facilitate the closure of the
site by preventing direct human contact with surface debris and impacted soil material and to
reduce potential of the Beaver Creek bed to be in contact with waste debris.
The cleanup of the site should be complete by the end of the year. Clean up includes the
removal and proper disposal or recycling of exposed large debris on the surface; construction of
a culvert to divert Beaver Creek through the former dump area in order to reduce potential
contact with waste in the current creek bed; and placement of a soil cover over the former
municipal solid waste material. Revegetation of the area is scheduled for 2013.
Gladstone Savanna
The City has completed soil remediation, rain garden basin installation, and historical
investigation as part of the overall project this year.
Green Team
The Green Team is made up of a group of staff who work together on environmental and
sustainability issues at a city operation level. The Green Team acts as the steering committee
for the GreenStep Cities program. In addition to working on creating more sustainable city
operations, the Green Team’s 2012 goal was to work toward one of the GreenStep Cities best
practices - implementing a local foods campaign. A local foods brochure and webpage are
being designed to guide employees and residents toward healthy and local food options.
As part of the local foods campaign, the Green Team partnered with the City’s Wellness
Committee on the promotion of healthy eating to include a Community Supported Agriculture
(CSA) drop site at the Maplewood Community Center for employees. CSA members received
weekly shares of vegetables and fruit from a local grower.
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5
Sustainable City Operations
Fleet
The City has 136 vehicles in its fleet. These vehicles are used to meet city service demands
including providing public safety and maintaining city roads, sanitary and storm sewer systems,
and park land. The City, in an effort to create the most efficient fleet possible, previously
completed a fleet audit and a subsequent policy to improve fleet sustainability. Strategies
outlined in the policy include:
1. “Right sizing” the fleet – matching vehicle type with its intended use
2. Conversion to biofuels
3. Conversion to high efficiency and hybrid vehicles
4. Driver education and behavior programs
5. Greening fleet maintenance
In 2012 the City is continuing to right-size its fleet and upgrade fuel system software to meet the
goals of the policy.
Snow and Ice Control
In 2012 one of the City’s snow plows will be retrofitted for use of liquids. Pre-wetting the
pavement will allow the salt material to stick to the road rather than run off. This will create a
more efficient and environmentally sound snow and ice control program. If the pilot program is
successful, the City hopes to retrofit the entire snow plow fleet over the coming years.
Turf Management
The City has increased the amount of no-mow areas at parks, allowing more areas to grow
naturally. This reduces emissions from mowing, pesticide applications, and maintenance costs.
Building Operations - Solar Energy Panels
To promote clean and renewable energy, the City installed solar arrays on the roof of the
Maplewood Community Center and City Hall campus grounds.
Environmental Programs and Education
Maplewood Nature Center
The Naturalist at the Maplewood Nature Center offer environmental education programming
throughout the year. Programming is designed for school groups, preschools, scouts, birthday
parties and adult education.
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6
The Nature Center also supports several environmental programs including:
1. Curbside buckthorn pickup.
2. Tree purchase rebate for planting shade trees.
3. Created interpretive trail guide for Priory Preserve.
4. Waterfest
5. Maplewood Mall’s grand celebration of stormwater management features.
6. Gathering on the Bluff – special event for Fish Creek.
7. Citizen monitoring programs for: bluebirds, frogs and toads, invasive species, and
preserves.
Maplewood Seasons
The City publishes a quarterly environmental insert called Maplewood Seasons. Each quarter
the Seasons focus on important environmental topics.
Environmental Recognitions
Tree City USA
The Tree City USA program is sponsored by the Arbor Day Foundation in cooperation with the
USDA Forest Service and the National Association of State Foresters. The program provides
direction, technical assistance, public attention, and national recognition for urban and
community forestry programs. In 2012 the City of Maplewood was awarded Tree City USA
status for meeting the four standards of the program:
1. Comprehensive tree management program.
2. Tree care ordinance.
3. Community forestry program.
4. Arbor Day observation (tree planting held at Lion’s Park) and proclamation.
Environmental Stewardship Award
In November 2012 the City of Maplewood was selected for an Environmental Stewardship
Award by the American Public Works Association – Minnesota Chapter. The award recognized
Maplewood’s extraordinary environmental leadership efforts.
Blue Star City
The City of Maplewood recently registered for the Minnesota Blue Star Award Program. The
program assesses a City on a wide range of policies and practices in three core areas: 1)
Water Friendly Planning and Preservation; 2) Stormwater Management Standards and
Practices; and 3) Stormwater Pollution Prevention. Cities that score high enough earn the Blue
Star Award and are recognized as leaders in protecting Minnesota’s water resources and public
health through excellence in stormwater management.
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After registering and submitting our assessment, the City of Maplewood received a score of 139
out of 193 possible points. This placed Maplewood fourth in stormwater management out of 69
participating cities Statewide.
Summary
Maplewood is in a unique position to implement and influence sustainability by the policies we
set, by the approaches we use in City operations, and by the promotion of sustainability through
City-wide education. The City should continue to strive to be a leader in the area of
sustainability.
RECOMMENDATION
Review the information provided in the annual sustainability report and offer comments and
feedback.
Links:
1. Maplewood 2030 Comprehensive Plan: www.ci.maplewood.mn.us/index.aspx?nid=567
2. Minnesota GreenStep Cities: www.greenstep.pca.state.mn.us
3. Maplewood Green Team: www.ci.maplewood.mn.us/sustainability
4. Tree City USA: www.arborday.org
5. Minnesota Blue Star Award: www.bluestarmn.org
6. Maplewood Seasons: www.ci.maplewood.mn.us/sustainability
Packet Page Number 165 of 182
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Chuck Ahl, Assistant City Manager
SUBJECT: Consider a Recommendation of No Further Action on Reinforced-
Turf Parking for Multi-Family Developments
DATE: December 3, 2012
INTRODUCTION
On October 8, 2012, the city council supported the planning commission’s
recommendation that the city should not allow reinforced-turf parking areas for single
and double dwellings. This was because of the potential for tall grass and unkempt
parking areas in residential neighborhoods.
The council, however, directed the planning commission and community design review
board to look into a provision that would allow multi-family developments to install
reinforced-turf parking surfaces on a case-by-case basis. Their feeling was that multi-
family developments have lawn-maintenance services caring for their property and
would be able to maintain such parking surfaces.
Request
Consider whether the city council should amend the reinforced-turf parking code for
application in multi-family developments.
BACKGROUND
On July 23, 2012, the city council approved a parking ordinance amendment to permit
reinforced-turf parking lots on a limited basis. Refer to the attached ordinance.
On November 20, 2012, the planning commission recommended that the city council
take no action on amending the parking ordinance to allow reinforced-turf parking
surfaces for multi-family developments for the following reasons:
.
1. Parked cars on such a surface would be an obstruction to proper, mowing, fertilizing
and weed control.
2. Since it would not be feasible to prohibit winter use, snow plowing would damage the
grass.
3. Setbacks could be hard to maintain without a clear parking lot edge as would be
evident by a hard-surfaced parking lot.
Agenda Item J3
Packet Page Number 166 of 182
On November 27, 2012, the community design review board recommended that the city
council take no action on amending this ordinance, based on the same reasons as the
planning commission.
DISCUSSION
The existing turf-parking ordinance limits the use of such parking surfaces to
“occasional” and “non-winter” applications. For multi-family parking needs, the city
would need to amend these rules to allow continual, year-around use.
As supported by the planning commission and community design review board, staff
feels that reinforced-turf parking lots are not feasible for multi-family developments for
the reasons noted above.
If the city council wishes to amend the ordinance to allow reinforced-turf parking
surfaces for multi-family applications, staff has included language that would allow it.
RECOMMENDATION
1. Take no action on amending the parking ordinance to allow reinforced-turf parking
surfaces for multi-family developments.
2. If the city council would like to revise the parking ordinance to allow reinforced-turf
parking surfaces for multi-family developments, the council should adopt the
proposed changes in the attached ordinance amendment.
p:ord\Parking\Turf Parking for Multiple Dwellings CC Report 12 12 te
Attachment:
1. Parking Ordinance Amendment
Packet Page Number 167 of 182
ORDINANCE NO. ___
AN ORDINANCE AMENDMENT CONCERNING
REINFORCED-TURF PARKING LOTS
FOR MULTI-FAMILY DEVELOPMENTS
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined.)
Section 1. Section 44-17 (e) of the Maplewood Code of Ordinances is hereby amended
as follows:
Sec. 44-17. Off-Street Parking.
(e) All parking lots and associated driveways shall have a surface of bituminous material
or concrete and single-striped spaces. The city council may permit the alternative
parking method of reinforced-turf parking when it would meet the following criteria:
When the need for overflow parking is infrequent or limited to occasional parking
events.
Where there is already hard-surfaced parking that provides for handicap-accessible
parking needs.
Where the turf parking lot would meet setback and screening requirements.
Where the parking need is seasonal (non-winter) so snow plowing is not needed.
Where there would be an environmental benefit due to storm water management or
meeting shoreland/wetland/flood plain ordinance impact needs.
Where the turf parking plan meets the approval of the city engineer from the
standpoint of using proven construction materials engineered for durability,
aesthetics and that are preferably made of a recyclable material.
This parking surface alternative shall not apply to single and double dwelling
residential properties which are governed under Section 44-17 (j), the residential
parking ordinance apply.
An exception to the above criteria is that multi-family developments may install
reinforced-turf parking lots for overflow parking needs. Reinforced-turf parking lots
may be allowed year-around, not just on an occasional-use basis. Multi-family
parking lots shall be subject to the same requirements as set forth above with the
exception of not being limited to “occasional” use.
Section 2. This ordinance shall take effect after the approval by the city council and
publishing in the official newspaper.
The Maplewood City Council approved this ordinance revision on ___________.
Attachment 1
Packet Page Number 168 of 182
November 20, 2012
Planning Commission Meeting Minutes
1
DRAFT
MINUTES OF THE MAPLEWOOD PLANNING COMMISSION
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 20, 2012
6. NEW BUSINESS
a. Ordinance Amendment – Reinforced – Turf Parking for Multi-Family
Developments
i. Senior Planner, Tom Ekstrand gave the report and answered questions of the
commission.
Commissioner Wensman moved to approve the staff recommendations.
Take no action on amending the parking ordinance to allow reinforced-turf parking surfaces
for multi-family developments.
Seconded by Commissioner Durand. Ayes – Chairperson Fischer,
Commissioner’s Bierbaum,
Durand, Trippler,
& Wensman
Nay – Commissioner Arbuckle
The motion passed.
This item will go to the city council on December 10, 2012.
Packet Page Number 169 of 182
November 27, 2012
Community Design Review Board Meeting Minutes
1
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, NOVEMBER 27, 2012
1. STAFF PRESENTATIONS
a. Reinforced-turf Parking for Multiple-Family Developments
i. Planner, Michael Martin gave the report and answered questions of the board.
Chairperson Ledvina moved to approve staff’s recommendation to:
Take no action on amending the parking ordinance to allow reinforced-turf parking surfaces for
multi-family developments.
Seconded by Boardmember Lamers. Ayes – All
The motion passed.
Packet Page Number 170 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
AGENDA REPORT
TO: Jim Antonen, City Manager
Chuck Ahl, Assistant City Manager
FROM: Mychal Fowlds, IT Director
Larry Farr, Chief Building Engineer
Reason: Consider Receiving Quotes and Awarding Construction Contract – Police
Department Expansion Phase #1
DATE: December 5, 2012
Introduction
The City Council approved the expenditure of funding for the Police Department Expansion
Project for Phase #1 at the November 26, 2012 City Council meeting in the amount of $500,000.
Phase 1 involves the build out of offices and modifications of existing areas in the Public Works
building to accommodate the move of the Community Development Department to the building
from City Hall. This expenditure also includes the build out of offices for the Police Department
Investigators and support staff in the area currently occupied by the Community Development
Department in City Hall. Once completed the Police Department Investigators and support staff
would move to this area.
Background
Staff has been working with Larry Koch and Gayle Mack from SEH on the layout details and
finalized plans for the project areas. Once the plans were finalized SEH proceeded with project
details and going out to bid as approved by council for this project, following city policy and
procedures. The 15 bids received were opened and recorded on December 4, 2012 at 9:00
A.M. in the council chambers. The base bids ranged from $206,400 to $294,000. City staff and
SEH reviewed the qualifications and determined the low bidder for consideration for the project.
Budget Impact
This bid package includes work to be done on the Public Works building portion of Phase 1. Of
the $500,000 authorized for Police Department Expansion Phase 1, $213,300 will be allocated
with the aware of this bid. The remainder, as mentioned above, will be used to build out offices
for the Police Department within City Hall.
Recommendation
.
Staff is recommending that the City Council award the low bid of $206,400 along with bid
alternate No. 1 “lower level door hardware” in the amount of $6,900 for a combined total of
$213,300 to Derau Construction.
Action Required
Submit to City Council for review and approval.
Packet Page Number 171 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 172 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 173 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 174 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 175 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 176 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 177 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 178 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 179 of 182
Agenda Item K1
Attachments:
1. Police Department Phase #1 Bidder List
2. Derau Construction Bid Form and 5% Bid Bond
3. SEH Letter of Contractor Recommendation
Packet Page Number 180 of 182
AGENDA NO. L1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Notice of Cancel Council Workshop on Monday, January 7,
2013
DATE: December 5, 2012
SUMMARY
Currently, staff does not have any time sensitive matters that would call for the need of a Council
Manager Workshop. Because of this, staff recommends canceling the January 7, 2013 Council
Manager Workshop. The next workshop and regular meeting is scheduled for Monday, January
14, 2013.
RECOMMENDATION
Staff recommends the cancellation of the Council Manager Workshop on Monday, January 7,
2013.
Packet Page Number 181 of 182
Agenda Item L2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Discussion on Labor Negotiations Strategy
Declaration of Intent to Close Meeting
DATE: December 5, 2012
INTRODUCTION
The City Council will continue to discuss strategy for bargaining with the seven bargaining
groups regarding contracts for 2013 and 2014. All employee contracts expire at the end of
2012, so the Council will discuss parameters and strategy for the employee contracts. The
seven groups are AFSCME, Police Officers, Police Sergeants, Fire Fighters, Fire Fighter
Officers, Metro Supervisory Association; Metro Supervisory Association and Maplewood
Supervisory and Confidential Association.
Because of the confidential nature of these negotiations, the staff and Labor Attorney will be
recommending that the City Council close this session as allowed by state statute.
Recommended Action
The City Council should discuss the negotiations. No action is recommended.
Packet Page Number 182 of 182