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HomeMy WebLinkAbout07-23-2012 City Council Meeting Minutes MINUTES MAPLEWOOD CITY COUNCIL 7:00p.m.,Monday,July23,2012 Council Chambers, City Hall Meeting No.13-12 A.CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at7:04p.m.by Mayor Rossbach. B.PLEDGE OF ALLEGIANCE C.ROLL CALL Will Rossbach, MayorPresent Robert Cardinal, CouncilmemberPresent Kathleen Juenemann, CouncilmemberPresent Marvin Koppen, CouncilmemberPresent James Llanas, CouncilmemberPresent D.APPROVAL OF AGENDA The following items were added to the agenda: M1National Night Out M2Fish Creek Forever M3Matching Funds for Ramsey County Library Councilmember Llanasmoved to approve the agenda as amended. Seconded by Councilmember JuenemannAyes–All The motion passed. E.APPROVAL OF MINUTES 1.Approval of July09,2012City Council WorkshopMinutes Councilmember Juenemannmoved to approve the July9, 2012City Council WorkshopMinutes as submitted. Seconded by Councilmember KoppenAyes–All The motion passed. 2.Approval ofJuly 9, 2012 City Council MeetingMinutes CouncilmemberJuenemannmoved to approve the July 9,2012City Council MeetingMinutes as submitted. Seconded by Councilmember KoppenAyes–All The motion passed. July 23, 20121 City Council Meeting Minutes F.APPOINTMENTS AND PRESENTATIONS 1.Resolution of Appreciation for Tanya Nuss –Planning Commission Councilmember Juenemann moved to approve the Resolution of Appreciation for Tanya Nuss – Planning Commission. RESOLUTION 12-7-767A JOINT RESOLUTION OF APPRECIATION WHEREAS, Tanya Nuss has been a member of the Maplewood Planning Commission since February 8, 2010and has served faithfully in that capacity; and WHEREAS, the Planning Commissionhas appreciated Tanya’s experience, insights and good judgment; and WHEREAS, Tanya has freely given of hertime and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, Tanya has shown sincerededication to herduties and has consistently contributed herleadership, timeand effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota, and its citizens that Tanya Nuss is hereby extended our gratitude and appreciation for herdedicated service. Passed by the Maplewood City Council on July 23, 2012 Seconded by Councilmember KoppenAyes–All The motion passed. G.CONSENT AGENDA Councilmember Juenemann asked that agenda item G5, G6, G7 and G10 be pulled for questions and comments. Councilmember Juenemannmoved to approve agenda itemsG1-G6 and G8-G10. Seconded by CouncilmemberKoppenAyes–All The motion passed. 1.Approval of Claims Councilmember Juenemannmoved to approve the Approval of Claims. ACCOUNTS PAYABLE: $ 987,897.19 Checks # 87461 thru # 87491 dated 7/2/12 thru 7/10/12 $ 255,820.38 Disbursements via debits to checking account dated 7/2/12 thru 7/6/12 July 23, 20122 City Council Meeting Minutes $ 437,517.30 Checks # 87492 thru # 87526 dated 7/17/12 Disbursements via debits to checking account dated 7/9/12 thru $ 431,591.28 7/13/12 $ 2,112,826.15 Total Accounts Payable PAYROLL $ 520,507.15 Payroll Checks and Direct Deposits dated 7/6/12 $ 1,806.39 Payroll Deduction check # 9987313 thru # 9987315 dated 7/6/12 $ 522,313.54 Total Payroll $ 2,635,139.69 GRAND TOTAL Seconded by Councilmember KoppenAyes–All The motion passed. 2.Approval to Accept the Ramsey County All-Hazard Mitigation Plan Resolution Councilmember Juenemannmoved toApprove the Resolution for the Ramsey County All-Hazard Mitigation Plan. RESOLUTION 12-7-768 ADOPTION OF THE RAMSEY COUNTY ALL-HAZARD MITIGATION PLAN WHEREAS, the city of Maplewood has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000, and WHEREAS, the Act establishes a framework for the development of a multi-jurisdictional County Hazard Mitigation Plan; and WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and WHEREAS, the Ramsey County Plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; WHEREAS, the Ramsey County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the Ramsey County Plan includes a maintenance or implementation process including plan updates, integration of the Plan into other planning documents and how Ramsey County will maintain public participation and coordination; and July 23, 20123 City Council Meeting Minutes WHEREAS, the Plan has been shared with the Minnesota Division of homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and WHEREAS, the Ramsey County All-Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan. NOW THEREFORE BE IT RESOLVED that the city of Maplewood supports the hazard mitigation effort and wishes to adopt the Ramsey County All-Hazard Mitigation Plan. This Resolution was declared duly passed and adopted and was signed by theMayor and attested to by theCity Clerk this twenty-third day of July, 2012. Seconded by CouncilmemberKoppenAyes–All The motion passed. 3.Consider Authorizing Lease Agreement with Life Fitness for Replacement of Cardio Equipment Councilmember Juenemannmoved toapprove the Lease Agreement with Life Fitness for Replacement of Cardio Equipment not to exceed $4,500 Monthly for a Period of Five-Years. Seconded by Councilmember KoppenAyes–All The motion passed. 4.Lions Park Improvements, Project 08-09 a.Resolution Directing Modification of Existing Construction Contract, Change Order No. 2 b.Resolution Approving Final Payment and Acceptance of Project Councilmember Juenemannmoved toapprove the Resolution Directing Modification of Existing Construction Contract, Change Order No. 2, for the Lions Park Improvements, City Project 08-09. RESOLUTION 12-7-769 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 08-09, CHANGE ORDER NO. 2 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvements Project 08-09, Lions Park Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 08-09, Change Order No. 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1.The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 2 which is ($14,405.72) July 23, 20124 City Council Meeting Minutes The revised contract amount is $504,500.08 rd Approved this 23day of July 2012. Seconded by Councilmember KoppenAyes–All The motion passed. Councilmember Juenemannmoved toapprove the Resolution for the Lions Park Improvements, City Project 08-09, Approving Final Payment and Acceptance of Project. RESOLUTION 12-7-770 APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT PROJECT 08-09 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered Improvement Project 08-09, the Lions Park Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the Director of Parks and Recreation for the City of Maplewood has determined that the Lions Park Improvements, City Project 08-09, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that 1.City Project 08-09 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $504,500.08. Final payment to Fitol Hintz, Inc., and the release of any retainage or escrow is hereby authorized. rd Approved this 23day of July 2012. Seconded by Councilmember KoppenAyes–All The motion passed. 5.Conditional Use Permit Review, St. Paul’s Priory Planned Unit Development, Benet Road and Monastery Way City Planner Ekstrandanswered questions of the council. Councilmember Juenemannmoved toreview the Conditional UsePermit for the St. Paul’s Monastery PUD in one year. Seconded by Councilmember KoppenAyes–All The motion passed. 6.Conditional Use Permit Review, All Metro Glass, 1357 Cope Avenue Councilmember Juenemannmoved to review the Conditional Use Permit forAll Metro Glass in one year. July 23, 20125 City Council Meeting Minutes Seconded by CouncilmemberKoppenAyes–All The motion passed. 7.Conditional Use Permit Review, South Metro Human Services Mental Health Care Facility, 1111 Viking Drive City Planner Ekstrand answered questions of the council. Tom Paul, president of South Metro Human Services Mental Health Care was present and addressed the council and answered questions of the council. Councilmember Koppenmoved toreview the Conditional Use Permit for South Metro Human Services in one year. Seconded by CouncilmemberJuenemannAyes–All The motion passed. 8.Approval of Resolution Adopting Support for Municipal Agreement Funding Application, County Road D Court Improvements, City Project 10-20 Councilmember Juenemannmoved to approve theResolution in Support of the County Road D Court Improvements, C.P. 10-20 –Municipal Agreement Funding Application. RESOLUTION 12-7-771 CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA A RESOLUTION SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION SUBMITTAL FOR THE COUNTY ROAD D COURT IMPROVEMENTS WHEREAS, the City Council of the City of Maplewood is the official governing body; and WHEREAS, the City of Maplewood is planning for improvements to County Road D Court east of Trunk Highway (TH) 61 which include the closure of the County Road D Court access to TH 61; and WHEREAS, the City of Maplewood is requesting financial participation for the TH 61 access closure at County Road D Court and associated improvements from the Minnesota Department of Transportationthrough the Municipal Agreement program; and WHEREAS, the City of Maplewood would be responsible for paying a portion of the project costs, including any costs ineligible for funding through this program; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1.The City of Maplewood is hereby authorized to apply for Municipal Agreement funding for City Project 10-20, County Road D Court Improvements. 2.The City of Maplewood is committed to complete this project if Municipal AgreementFunding is provided. rd Approved this 23day of July 2012. Seconded by Councilmember KoppenAyes–All July 23, 20126 City Council Meeting Minutes The motion passed. 9.Approval of Resolution Approving Plans and Specifications and Advertising for Bids (Bid Package 2), East Metro Public Safety Training Facility, City Project 09-09 Councilmember Juenemannmoved to approvethe Resolution for City Project 09-09 approving Plans and Specifications and Advertisement for Bids (Bid Package 2). RESOLUTION 12-7-772 APPROVING PLANS ADVERTISING FOR BIDS (BID PACKAGE 2) WHEREAS, pursuant to resolution passed by the city council on May 14, 2012 and June 25, 2012 plans and specifications for the East Metro Public Safety Training Center Improvements, City Project 09-09, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 1.Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city engineer. 2.The city clerk or office of the city engineer shall prepare and cause to be inserted in the official paper and in the Construction Bulletinan advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done, shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the seventeenth day of August, 2012, at city hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid. 3.The city clerk and city engineer are hereby authorized and instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The council will consider the bids, and the award of a contract, at the regular city council meeting of August 27, 2012. Seconded by Councilmember KoppenAyes–All The motion passed. 10.Consider Approval of Resolution Accepting Responsibility for State Grant Funding for Tubman Improvements and Authorizing Lease and Use Agreement City Manager Antonen presented the staff report and answered questions of the council. City Attorney Kantrud further discussed the staff report and answered questions of the council. Councilmember Juenemannmoved to approve the Resolution Accepting and Executing State Grant Agreement and enter into a Ground Lease and Companion Use Agreement with Tubman for purposes of administering the Grant. July 23, 20127 City Council Meeting Minutes RESOLUTION12-7-772A A RESOLUTION FOR THE ESTABLISHMENT OF A GOVERNMENTAL PROGRAM IN CONJUNCTION WITH TUBMAN FOR THE ADMINISTRATION OF THE STATE GRANT AWARDED THROUGH THE STATE BONDING PROCESS FOR IMPROVEMENTS WHEREAS, the City of Maplewood has as one of its core goals the maintenance of peace and harmony and justice in its jurisdiction by and through its public safety authority and police power and, WHEREAS, the City of Maplewood recognizes that the issue of domestic violence and violence towards women and children is a real and corrosive problem in society generally and Maplewood specifically and, WHEREAS, the City of Maplewood supports Tubman, a non profit dedicated to eradicating domestic violence and reducing it effects on women children and society and, WHEREAS, Tubman has secured the building and grounds of the former Priory in Maplewood to relocate its headquarters to and provide direct advocacy to victims of domestic violence through on-site victim placement and, WHEREAS, Tubman has identified a need to extensively renovate the Priory building to allow and provide for their intended use(s), including but not limited to fire, safety and ADA compliance requirements and, WHEREAS, the City of Maplewood decided that the mission of Tubman qualifies as a “governmental program” such that it furthers the City’s public safety mandate and, WHEREAS, the City of Maplewood in furtherance of that “governmental program” sought and was awarded a State Grant of $2,000,000.00 for the purposes of renovating the Tubman facility in Maplewood and, WHEREAS, to satisfy the conditions of the State Grant, The City of Maplewood must own the Tubman facility, but may enter into a use agreement with Tubman under which it will take on responsibility for the operation ofthe facility and, WHEREAS, the City has authority under Minnesota Statutes, Section 412.211 to buy, lease or otherwise procure for itself such real property as it needs to further its interests as hereinbefore stated. NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF MAPLEWOOD: 1.THAT the construction, lease-hold ownership and operation of the Tubman facility in Maplewood will achieve the important public goals of the City as identified above. 2.BE IT FURTHER RESOLVED THAT the acquisition,construction, lease, ownership, financing, lease and operation of the Tubman facility are within the City of Maplewood’s inherent statutory authority under Minnesota Statute, Section 412.211 3.BE IT FURTHER RESOLVED THAT the governmental program to be achieved by the City of Maplewood’s sponsorship of the Tubman facility will be the enhancement of public safety by and through the reduction and amelioration of the corrosive effects of domestic violence against women and children in its community. BE IT FURTHER RESOLVED THAT the City hereby accepts the grant of $2,000,000.00 from the State of Minnesota and authorizes the appropriate City officials to execute a grant July 23, 20128 City Council Meeting Minutes agreement with the State of Minnesota, a ground lease with Tubman, a master disbursement agreement with the State of Minnesota, Tubman and others, a use/lease agreement with Tubman, and such other documents as necessary to implement the project. Seconded by Councilmember KoppenAyes–All The motion passed. H.PUBLIC HEARING None I.UNFINISHED BUSINESS 1.Ordinance Amendment Regarding Reinforced-Turf Parking Lots—Section 44-17 – Second Reading City Planner Ekstrand presented the staff report and answered questions of the council. Councilmember Koppenmoved to approve the Ordinance Amendment Regarding Reinforced- Turf Parking Lots—Section 44-17 –Second Reading. ORDINANCE925 AN ORDINANCE AMENDMENT TO ALLOW REINFORCED-TURF PARKING LOTS The Maplewood City Council approves the following revision to the Maplewood Code of Ordinances. (Additions are underlined.) Section 1. Section 44-17 (e) of the Maplewood Code of Ordinances is hereby amended as follows: Sec. 44-17. Off-Street Parking. (e) All parking lots and associated driveways shall have a surface of bituminous material or concrete and single-striped parkingspaces. The city council may permit the alternative parking method of reinforced-turf parking when it would meet the following criteria: When the need for overflow parking is infrequent or limited to occasional parking events. Where there is already hard-surfaced parking that provides for handicap-accessible parking needs. Where the turf parking lot would meet setback and screening requirements. Where the parking need is seasonal (non winter) so snow plowing is not needed. Wherethere would be an environmental benefit due to storm water management or meeting shoreland/wetland/flood plain ordinance impact needs. Where the turf-parking plan meets the approval of the city engineer from the standpoint of using proven construction materials engineered for durability and aesthetics. July 23, 20129 City Council Meeting Minutes Where the turf-parking plan meets the approval of the police and fire chief from the standpoint of meeting public safety requirements. This parking surface alternative shall not apply to single and doubledwelling residential properties which are governed under Section 44-17 (j), the residential parking ordinance apply. Section 2. This ordinance shall take effect after the approval by the city council and publishing in the official newspaper. The Maplewood City Council approved this ordinance revision on July 23, 2012 Seconded by Councilmember JuenemannAyes–All The motion passed. J.NEW BUSINESS 1.Arkwright-Sunrise Area Street Improvements, City Project 12-09, Resolution Ordering Preparation of Feasibility Study Public Works Director/City Engineer Thompson presented the staff report and answered questions of the council. CouncilmemberLlanas moved to approve the Resolution Ordering the Preparation of the Feasibility Study for the Arkwright-Sunrise Area Street Improvements, City Project 12-09, and Establish a Project Budget of $80,000. RESOLUTION 12-7-773 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Arkwright-Sunrise Area Streets, City Project 12-09 and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred tothe City Engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $80,000 are appropriated to prepare this feasibility report. rd Approved this 23day of July 2012 Seconded by Councilmember KoppenAyes–All The motion passed. K.AWARD OF BIDS July 23, 201210 City Council Meeting Minutes None. L.ADMINISTRATIVE PRESENTATIONS 1.MnPass Open House Update –Public Works Director/City Engineer Thompson Public Works Director/City Engineer Thompson gave an update on the MnPass Open House and answered questions of the council. M.COUNCIL PRESENTATIONS 1.National Night Out th Councilmember Juenemann reminded residents that Tuesday, August 7is National Night Out and encouraged residents to participate to-get-to-know you neighbors. 2.Fish Creek Forever Councilmember Juenemann encouraged citizens to participate in the Fish Creek Forever project that is being held as a fundraiser to helpwith thepurchase of the properties located in the th southern leg of the city. Theevent, scheduled for Thursday, July 26will be aBarbeque, Beer and Bingo eventat the Maplewood Community Center. Also, the “Day on the Bluff”event for Fish nd Creek Forever has been rescheduled for Saturday, September 22. 3.Matching Funds for Ramsey County Library Councilmember Cardinal informed residents that the Friend of Ramsey County Librarysubmitted a proposal to the MN Children’s Museum to receive a grant for Interactive Literacy Building Activities for Preschool Children at the Maplewood Library. They will be looking for about $10,000 matching funds to augment their grant which amounts to approximately $40,000. N.ADJOURNMENT Mayor Rossbachadjourned the meeting at 8:02p.m. July 23, 201211 City Council Meeting Minutes