HomeMy WebLinkAbout07-23-2012 City Council Meeting Minutes
MINUTES
MAPLEWOOD CITY COUNCIL
7:00p.m.,Monday,July23,2012
Council Chambers, City Hall
Meeting No.13-12
A.CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at7:04p.m.by Mayor Rossbach.
B.PLEDGE OF ALLEGIANCE
C.ROLL CALL
Will Rossbach, MayorPresent
Robert Cardinal, CouncilmemberPresent
Kathleen Juenemann, CouncilmemberPresent
Marvin Koppen, CouncilmemberPresent
James Llanas, CouncilmemberPresent
D.APPROVAL OF AGENDA
The following items were added to the agenda:
M1National Night Out
M2Fish Creek Forever
M3Matching Funds for Ramsey County Library
Councilmember Llanasmoved to approve the agenda as amended.
Seconded by Councilmember JuenemannAyes–All
The motion passed.
E.APPROVAL OF MINUTES
1.Approval of July09,2012City Council WorkshopMinutes
Councilmember Juenemannmoved to approve the July9, 2012City Council WorkshopMinutes
as submitted.
Seconded by Councilmember KoppenAyes–All
The motion passed.
2.Approval ofJuly 9, 2012 City Council MeetingMinutes
CouncilmemberJuenemannmoved to approve the July 9,2012City Council MeetingMinutes as
submitted.
Seconded by Councilmember KoppenAyes–All
The motion passed.
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F.APPOINTMENTS AND PRESENTATIONS
1.Resolution of Appreciation for Tanya Nuss –Planning Commission
Councilmember Juenemann moved to approve the Resolution of Appreciation for Tanya Nuss –
Planning Commission.
RESOLUTION 12-7-767A
JOINT RESOLUTION OF APPRECIATION
WHEREAS, Tanya Nuss has been a member of the Maplewood Planning Commission
since February 8, 2010and has served faithfully in that capacity; and
WHEREAS, the Planning Commissionhas appreciated Tanya’s experience, insights and
good judgment; and
WHEREAS, Tanya has freely given of hertime and energy, without compensation, for the
betterment of the City of Maplewood; and
WHEREAS, Tanya has shown sincerededication to herduties and has consistently
contributed herleadership, timeand effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Tanya Nuss is hereby extended our gratitude and
appreciation for herdedicated service.
Passed by the Maplewood
City Council on July 23, 2012
Seconded by Councilmember KoppenAyes–All
The motion passed.
G.CONSENT AGENDA
Councilmember Juenemann asked that agenda item G5, G6, G7 and G10 be pulled for questions
and comments.
Councilmember Juenemannmoved to approve agenda itemsG1-G6 and G8-G10.
Seconded by CouncilmemberKoppenAyes–All
The motion passed.
1.Approval of Claims
Councilmember Juenemannmoved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 987,897.19 Checks # 87461 thru # 87491 dated 7/2/12 thru 7/10/12
$ 255,820.38 Disbursements via debits to checking account dated 7/2/12 thru 7/6/12
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$ 437,517.30 Checks # 87492 thru # 87526 dated 7/17/12
Disbursements via debits to checking account dated 7/9/12 thru
$ 431,591.28 7/13/12
$ 2,112,826.15 Total Accounts Payable
PAYROLL
$ 520,507.15 Payroll Checks and Direct Deposits dated 7/6/12
$ 1,806.39 Payroll Deduction check # 9987313 thru # 9987315 dated 7/6/12
$ 522,313.54 Total Payroll
$ 2,635,139.69 GRAND TOTAL
Seconded by Councilmember KoppenAyes–All
The motion passed.
2.Approval to Accept the Ramsey County All-Hazard Mitigation Plan Resolution
Councilmember Juenemannmoved toApprove the Resolution for the Ramsey County All-Hazard
Mitigation Plan.
RESOLUTION 12-7-768
ADOPTION OF THE
RAMSEY COUNTY ALL-HAZARD MITIGATION PLAN
WHEREAS, the city of Maplewood has participated in the hazard mitigation planning
process as established under the Disaster Mitigation Act of 2000, and
WHEREAS, the Act establishes a framework for the development of a multi-jurisdictional
County Hazard Mitigation Plan; and
WHEREAS, the Act as part of the planning process requires public involvement and local
coordination among neighboring local units of government and businesses; and
WHEREAS, the Ramsey County Plan includes a risk assessment including past hazards,
hazards that threaten the County, an estimate of structures at risk, a general description of land
uses and development trends;
WHEREAS, the Ramsey County Plan includes a mitigation strategy including goals and
objectives and an action plan identifying specific mitigation projects and costs; and
WHEREAS, the Ramsey County Plan includes a maintenance or implementation process
including plan updates, integration of the Plan into other planning documents and how Ramsey
County will maintain public participation and coordination; and
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WHEREAS, the Plan has been shared with the Minnesota Division of homeland Security
and Emergency Management and the Federal Emergency Management Agency for review and
comment; and
WHEREAS, the Ramsey County All-Hazard Mitigation Plan will make the county and
participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and
WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning
process may choose to also adopt the County Plan.
NOW THEREFORE BE IT RESOLVED that the city of Maplewood supports the hazard
mitigation effort and wishes to adopt the Ramsey County All-Hazard Mitigation Plan.
This Resolution was declared duly passed and adopted and was signed by theMayor and
attested to by theCity Clerk this twenty-third day of July, 2012.
Seconded by CouncilmemberKoppenAyes–All
The motion passed.
3.Consider Authorizing Lease Agreement with Life Fitness for Replacement of Cardio
Equipment
Councilmember Juenemannmoved toapprove the Lease Agreement with Life Fitness for
Replacement of Cardio Equipment not to exceed $4,500 Monthly for a Period of Five-Years.
Seconded by Councilmember KoppenAyes–All
The motion passed.
4.Lions Park Improvements, Project 08-09
a.Resolution Directing Modification of Existing Construction Contract, Change
Order No. 2
b.Resolution Approving Final Payment and Acceptance of Project
Councilmember Juenemannmoved toapprove the Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, for the Lions Park Improvements, City Project 08-09.
RESOLUTION 12-7-769
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 08-09, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 08-09, Lions Park Improvements, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 08-09, Change Order No. 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1.The mayor and city clerk are hereby authorized and directed to modify the existing contract by
executing said Change Order No. 2 which is ($14,405.72)
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The revised contract amount is $504,500.08
rd
Approved this 23day of July 2012.
Seconded by Councilmember KoppenAyes–All
The motion passed.
Councilmember Juenemannmoved toapprove the Resolution for the Lions Park Improvements,
City Project 08-09, Approving Final Payment and Acceptance of Project.
RESOLUTION 12-7-770
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
PROJECT 08-09
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
Improvement Project 08-09, the Lions Park Improvements, and has let a construction contract
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the Director of Parks and Recreation for the City of Maplewood has
determined that the Lions Park Improvements, City Project 08-09, is complete and recommends
acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
1.City Project 08-09 is complete and maintenance of these improvements is accepted by the
city; and the final construction cost is $504,500.08. Final payment to Fitol Hintz, Inc., and the
release of any retainage or escrow is hereby authorized.
rd
Approved this 23day of July 2012.
Seconded by Councilmember KoppenAyes–All
The motion passed.
5.Conditional Use Permit Review, St. Paul’s Priory Planned Unit Development, Benet
Road and Monastery Way
City Planner Ekstrandanswered questions of the council.
Councilmember Juenemannmoved toreview the Conditional UsePermit for the St. Paul’s
Monastery PUD in one year.
Seconded by Councilmember KoppenAyes–All
The motion passed.
6.Conditional Use Permit Review, All Metro Glass, 1357 Cope Avenue
Councilmember Juenemannmoved to review the Conditional Use Permit forAll Metro Glass in
one year.
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Seconded by CouncilmemberKoppenAyes–All
The motion passed.
7.Conditional Use Permit Review, South Metro Human Services Mental Health Care
Facility, 1111 Viking Drive
City Planner Ekstrand answered questions of the council. Tom Paul, president of South Metro
Human Services Mental Health Care was present and addressed the council and answered
questions of the council.
Councilmember Koppenmoved toreview the Conditional Use Permit for South Metro Human
Services in one year.
Seconded by CouncilmemberJuenemannAyes–All
The motion passed.
8.Approval of Resolution Adopting Support for Municipal Agreement Funding
Application, County Road D Court Improvements, City Project 10-20
Councilmember Juenemannmoved to approve theResolution in Support of the County Road D
Court Improvements, C.P. 10-20 –Municipal Agreement Funding Application.
RESOLUTION 12-7-771
CITY OF MAPLEWOOD
RAMSEY COUNTY, MINNESOTA
A RESOLUTION SUPPORTING MNDOT MUNICIPAL AGREEMENT APPLICATION
SUBMITTAL FOR THE COUNTY ROAD D COURT IMPROVEMENTS
WHEREAS, the City Council of the City of Maplewood is the official governing body; and
WHEREAS, the City of Maplewood is planning for improvements to County Road D Court
east of Trunk Highway (TH) 61 which include the closure of the County Road D Court access to
TH 61; and
WHEREAS, the City of Maplewood is requesting financial participation for the TH 61
access closure at County Road D Court and associated improvements from the Minnesota
Department of Transportationthrough the Municipal Agreement program; and
WHEREAS, the City of Maplewood would be responsible for paying a portion of the
project costs, including any costs ineligible for funding through this program; and
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1.The City of Maplewood is hereby authorized to apply for Municipal Agreement funding for City
Project 10-20, County Road D Court Improvements.
2.The City of Maplewood is committed to complete this project if Municipal AgreementFunding
is provided.
rd
Approved this 23day of July 2012.
Seconded by Councilmember KoppenAyes–All
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The motion passed.
9.Approval of Resolution Approving Plans and Specifications and Advertising for
Bids (Bid Package 2), East Metro Public Safety Training Facility, City Project 09-09
Councilmember Juenemannmoved to approvethe Resolution for City Project 09-09 approving
Plans and Specifications and Advertisement for Bids (Bid Package 2).
RESOLUTION 12-7-772
APPROVING PLANS
ADVERTISING FOR BIDS
(BID PACKAGE 2)
WHEREAS, pursuant to resolution passed by the city council on May 14, 2012 and June
25, 2012 plans and specifications for the East Metro Public Safety Training Center Improvements,
City Project 09-09, have been prepared by (or under the direction of) the city engineer, who has
presented such plans and specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1.Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city engineer.
2.The city clerk or office of the city engineer shall prepare and cause to be inserted in the
official paper and in the Construction Bulletinan advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement shall be
published twice, at least twenty-one days before the date set for bid opening, shall specify the
work to be done, shall state that bids will be publicly opened and considered by the council at
10:00 a.m. on the seventeenth day of August, 2012, at city hall and that no bids shall be
considered unless sealed and filed with the clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid.
3.The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The council will consider the bids, and the award of a contract, at the regular city
council meeting of August 27, 2012.
Seconded by Councilmember KoppenAyes–All
The motion passed.
10.Consider Approval of Resolution Accepting Responsibility for State Grant Funding
for Tubman Improvements and Authorizing Lease and Use Agreement
City Manager Antonen presented the staff report and answered questions of the council. City
Attorney Kantrud further discussed the staff report and answered questions of the council.
Councilmember Juenemannmoved to approve the Resolution Accepting and Executing State
Grant Agreement and enter into a Ground Lease and Companion Use Agreement with Tubman
for purposes of administering the Grant.
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RESOLUTION12-7-772A
A RESOLUTION FOR THE ESTABLISHMENT OF A GOVERNMENTAL PROGRAM IN
CONJUNCTION WITH TUBMAN FOR THE ADMINISTRATION OF THE STATE GRANT
AWARDED THROUGH THE STATE BONDING PROCESS FOR IMPROVEMENTS
WHEREAS, the City of Maplewood has as one of its core goals the maintenance of peace
and harmony and justice in its jurisdiction by and through its public safety authority and police
power and,
WHEREAS, the City of Maplewood recognizes that the issue of domestic violence and
violence towards women and children is a real and corrosive problem in society generally and
Maplewood specifically and,
WHEREAS, the City of Maplewood supports Tubman, a non profit dedicated to
eradicating domestic violence and reducing it effects on women children and society and,
WHEREAS, Tubman has secured the building and grounds of the former Priory in
Maplewood to relocate its headquarters to and provide direct advocacy to victims of domestic
violence through on-site victim placement and,
WHEREAS, Tubman has identified a need to extensively renovate the Priory building to
allow and provide for their intended use(s), including but not limited to fire, safety and ADA
compliance requirements and,
WHEREAS, the City of Maplewood decided that the mission of Tubman qualifies as a
“governmental program” such that it furthers the City’s public safety mandate and,
WHEREAS, the City of Maplewood in furtherance of that “governmental program” sought
and was awarded a State Grant of $2,000,000.00 for the purposes of renovating the Tubman
facility in Maplewood and,
WHEREAS, to satisfy the conditions of the State Grant, The City of Maplewood must own
the Tubman facility, but may enter into a use agreement with Tubman under which it will take on
responsibility for the operation ofthe facility and,
WHEREAS, the City has authority under Minnesota Statutes, Section 412.211 to buy,
lease or otherwise procure for itself such real property as it needs to further its interests as
hereinbefore stated.
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITY OF
MAPLEWOOD:
1.THAT the construction, lease-hold ownership and operation of the Tubman facility in
Maplewood will achieve the important public goals of the City as identified above.
2.BE IT FURTHER RESOLVED THAT the acquisition,construction, lease, ownership,
financing, lease and operation of the Tubman facility are within the City of Maplewood’s
inherent statutory authority under Minnesota Statute, Section 412.211
3.BE IT FURTHER RESOLVED THAT the governmental program to be achieved by the City of
Maplewood’s sponsorship of the Tubman facility will be the enhancement of public safety by
and through the reduction and amelioration of the corrosive effects of domestic violence
against women and children in its community.
BE IT FURTHER RESOLVED THAT the City hereby accepts the grant of $2,000,000.00
from the State of Minnesota and authorizes the appropriate City officials to execute a grant
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agreement with the State of Minnesota, a ground lease with Tubman, a master disbursement
agreement with the State of Minnesota, Tubman and others, a use/lease agreement with
Tubman, and such other documents as necessary to implement the project.
Seconded by Councilmember KoppenAyes–All
The motion passed.
H.PUBLIC HEARING
None
I.UNFINISHED BUSINESS
1.Ordinance Amendment Regarding Reinforced-Turf Parking Lots—Section 44-17 –
Second Reading
City Planner Ekstrand presented the staff report and answered questions of the council.
Councilmember Koppenmoved to approve the Ordinance Amendment Regarding Reinforced-
Turf Parking Lots—Section 44-17 –Second Reading.
ORDINANCE925
AN ORDINANCE AMENDMENT TO ALLOW
REINFORCED-TURF PARKING LOTS
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined.)
Section 1. Section 44-17 (e) of the Maplewood Code of Ordinances is hereby amended as
follows:
Sec. 44-17. Off-Street Parking.
(e) All parking lots and associated driveways shall have a surface of bituminous material or
concrete and single-striped parkingspaces. The city council may permit the alternative parking
method of reinforced-turf parking when it would meet the following criteria:
When the need for overflow parking is infrequent or limited to occasional parking events.
Where there is already hard-surfaced parking that provides for handicap-accessible
parking needs.
Where the turf parking lot would meet setback and screening requirements.
Where the parking need is seasonal (non winter) so snow plowing is not needed.
Wherethere would be an environmental benefit due to storm water management or
meeting shoreland/wetland/flood plain ordinance impact needs.
Where the turf-parking plan meets the approval of the city engineer from the standpoint of
using proven construction materials engineered for durability and aesthetics.
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Where the turf-parking plan meets the approval of the police and fire chief from the
standpoint of meeting public safety requirements.
This parking surface alternative shall not apply to single and doubledwelling residential
properties which are governed under Section 44-17 (j), the residential parking ordinance apply.
Section 2. This ordinance shall take effect after the approval by the city council and publishing in
the official newspaper.
The Maplewood City Council approved this ordinance revision on July 23, 2012
Seconded by Councilmember JuenemannAyes–All
The motion passed.
J.NEW BUSINESS
1.Arkwright-Sunrise Area Street Improvements, City Project 12-09, Resolution
Ordering Preparation of Feasibility Study
Public Works Director/City Engineer Thompson presented the staff report and answered
questions of the council.
CouncilmemberLlanas moved to approve the Resolution Ordering the Preparation of the
Feasibility Study for the Arkwright-Sunrise Area Street Improvements, City Project 12-09, and
Establish a Project Budget of $80,000.
RESOLUTION 12-7-773
ORDERING PREPARATION OF A FEASIBILITY STUDY
WHEREAS, it is proposed to make improvements to the Arkwright-Sunrise Area Streets,
City Project 12-09 and to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred tothe City Engineer for study and that he is
instructed to report to the council with all convenient speed advising the council in a preliminary
way as to whether the proposed improvement is necessary, cost effective and feasible, and as to
whether it should best be made as proposed or in connection with some other improvement, and
the estimated cost of the improvement as recommended.
FURTHERMORE, funds in the amount of $80,000 are appropriated to prepare this
feasibility report.
rd
Approved this 23day of July 2012
Seconded by Councilmember KoppenAyes–All
The motion passed.
K.AWARD OF BIDS
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None.
L.ADMINISTRATIVE PRESENTATIONS
1.MnPass Open House Update –Public Works Director/City Engineer Thompson
Public Works Director/City Engineer Thompson gave an update on the MnPass Open House and
answered questions of the council.
M.COUNCIL PRESENTATIONS
1.National Night Out
th
Councilmember Juenemann reminded residents that Tuesday, August 7is National Night Out
and encouraged residents to participate to-get-to-know you neighbors.
2.Fish Creek Forever
Councilmember Juenemann encouraged citizens to participate in the Fish Creek Forever project
that is being held as a fundraiser to helpwith thepurchase of the properties located in the
th
southern leg of the city. Theevent, scheduled for Thursday, July 26will be aBarbeque, Beer
and Bingo eventat the Maplewood Community Center. Also, the “Day on the Bluff”event for Fish
nd
Creek Forever has been rescheduled for Saturday, September 22.
3.Matching Funds for Ramsey County Library
Councilmember Cardinal informed residents that the Friend of Ramsey County Librarysubmitted
a proposal to the MN Children’s Museum to receive a grant for Interactive Literacy Building
Activities for Preschool Children at the Maplewood Library. They will be looking for about
$10,000 matching funds to augment their grant which amounts to approximately $40,000.
N.ADJOURNMENT
Mayor Rossbachadjourned the meeting at 8:02p.m.
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