HomeMy WebLinkAbout2012 05-14 City Council Meeting PacketThe Listening Forum begins at 6:30 p.m. before the second and fourth regularly scheduled City
Council meetings and replaces Visitor Presentations on the City Council Agenda.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, May 14, 2012
City Hall, Council Chambers
Meeting No. 09-12
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing the
council, sign in with the City Clerk. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of April 23, 2012 City Council Workshop Minutes
2. Approval of April 23, 2012 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Commission Appointments
a. Human Rights Commission
b. Community Design Review Board
c. Planning Commission
2. GreenStep Cities Presentation – University of Minnesota Student Project – No Report
3. Proclamation for Law Enforcement Week
4. Resolution Recognizing National Public Works Week: May 20-26
5. Human Rights Commission Presentation
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-controversial
and are approved by one motion of the council. If a councilmember requests additional information
or wants to make a comment regarding an item, the vote should be held until the questions or
comments are made then the single vote should be taken. If a councilmember objects to an item it
should be removed and acted upon as a separate item.
1. Approval Of Claims
2. Spring Clean Up Summary
3. Approval of Resolution for a Temporary Gambling Permit and Waive Permit Fee for St. Paul
East Parks Lions – Maplewood Community Center
4. Approval of Resolution for a Temporary Gambling Permit and Waive Permit Fee for St. Paul
East Parks Lions – Ramsey County Fair
5. Approval of Resolution Amending ICMA-RC Deferred Compensation Plan
6. Approval of Closure of Debt Service Funds
7. Approval to Dispose of Old Financial Records
8. Resolution Approving PERA Coverage for Local Officials
9. Consider Approval of Contract with Friends of the Mississippi River for Fish Creek Partnership
10. Approval of Resolution Accepting Donation from Maplewood Oakdale Lions Club to City of
Maplewood
11. Consider Approval of Contract Extension between the City of Maplewood and ISD 622 for
Aquatic Programming Services
12. Approval of Resolution Accepting Donation from Friends of Maplewood Nature to Maplewood
Nature Center
13. Approval of Grant Agreement Between the Capitol Region Watershed District and the City of
Maplewood, Western Hills Area Street Improvement, City Project 10-14
14. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order
Nos. 1 and 2 with Ramsey County, White Bear Avenue Improvements, Project 08-13
15. Approval of Purchase for 2012-2013 Road Salt
16. Approval of Purchase for Bituminous Materials for Trail Overlays
17. Approval of Standard Master Agreement for Professional Services between the City and
Bolten & Menk, Inc.
18. Consider Approval of RFP for Community Center for Replacement of Cardio Equipment
19. Approval of Lease for 170 Ton Air Cooled Chiller for Maplewood Community Center
20. Repeal of Resolution 04-09-174 and Approval of Establishing an Absentee Ballot Board
21. Acceptance of Fire Department Training Grant
H. PUBLIC HEARINGS
1. Bartelmy-Meyer Area Street Improvements, City Project 11-14
a. Assessment Hearing, 7:00 p.m.
b. Resolution Adopting Assessment Roll
c. Resolution Receiving Bids and Awarding Construction Contract
d. Approval of Purchase for Gethsemane Park Improvements
e. Resolution Approving “No Parking” Condition
I. UNFINISHED BUSINESS
1. Approval of Park Dedication Fee Code Revision – Second Reading
J. NEW BUSINESS
1. Acceptance of Comprehensive Annual Financial Report – 2011
2. Preliminary Approval for Issuance of Bonds
3. Approval of Sign Setback Variances—Holiday Stationstore, 280 McKnight Road South
4. Approval of Solid Waste Management Ordinance and Standards – First Reading
5. East Metro Public Safety Training Facility, City Project 09-09
a. Resolution Accepting Feasibility Study and Calling for Public Hearing
b. Resolution Approving Cooperative Agreement with MnDOT for Property Acquisition
K. AWARD OF BIDS
1. Gladstone Area Redevelopment Improvements – Phase 1: Bid Package 2, Project 04-21,
Resolution Receiving Bids and Awarding Construction Contract
L. ADMINISTRATIVE PRESENTATIONS
1. Reminder of Cancellation of May 28th Council Meeting in Observance of Memorial Day
2. Update on Taste of Maplewood Event
3. Gun Range Update
M. COUNCIL PRESENTATIONS
N. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to make
arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings –
elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language
April 9, 2012
City Council Manager Workshop Minutes 1
Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15 P.M. Monday, April 23, 2012
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:19 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
C. APPROVAL OF AGENDA
The following item was added to the agenda:
E1 Maplewood Community Center Discussion
Councilmember Cardinal moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None.
E. NEW BUSINESS
1. City of Maplewood Commissions
Assistant City Manager Ahl informed the council that at a future meeting staff will be bringing the
topic of the number of commissions the City has to the council for discussion. .
2. Maplewood Community Center Discussion
The council discussed issues the MMC may or may not have with LA Fitness opening a facility in
Maplewood.
3. Commissioner Interviews
The city council asked each applicant questions during the interview process for openings on the
commissions.
a. Parks & Recreation Commission
Therese Sonnek
b. Human Rights Commission
Timothy Kinley
4. Annexation: Presentation on Process for Consideration – Approximate Start 6:00 p.m.
City Attorney Kantrud introduced Christine Scotillo who will give a small presentation about
annexation. Ms. Scotillo presented the report and answered questions of the council.
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 6:40 p.m.
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City Council Meeting Minutes 1
Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, April 23, 2012
Council Chambers, City Hall
Meeting No. 08-12
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:02 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda:
M1. City & Park Clean-Up
M2. New Water Meter Installation
M3. Open Mic – Listening Forum
M4. Historic Preservation Commission
The following items on the agenda were tabled:
G11. Approval for Maplewood Community Center Expenditures for Repairs and Maintenance
G12. Approval for Building Operations Expenditures for Repairs and Maintenance
Councilmember Llanas moved to approve the agenda as amended.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of April 9, 2012 City Council Workshop Minutes
Councilmember Juenemann moved to approve the April 9, 2012 City Council Workshop Minutes
as submitted.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
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2. Approval of April 9, 2012 City Council Meeting Minutes
Councilmember Cardinal moved to approve the April 9, 2012 City Council Meeting Minutes as
submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Commission Appointments
a. Heritage Preservation Commission
b. Parks & Recreation Commission
Assistant City Manager, Public Works Director Chuck Ahl gave a brief report on the appointments
to the boards and commissions.
Councilmember Cardinal moved to approve the Resolution to Appoint Candidates to the
commissions indicated.
RESOLUTION 12-4-715
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Heritage Preservation Commission
- Peter Boulay, term expires April 30, 2015
- Len Hughes, term expires April 30, 2015
Parks & Recreation Commission
- Therese Sonnek, term expires April 30, 2015
Seconded by Councilmember Koppen Ayes – All
The motion passed.
G. CONSENT AGENDA
Councilmember Juenemann requested highlighted agenda items G2, G3 and G7 and a question
for G6.
Councilmember Cardinal pulled agenda items G8, G9, G10, and G13 for further discussion.
Mayor Rossbach moved to approve agenda items G1 – G7.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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1. Approval of Claims
Mayor Rossbach moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 273,324.26 Checks # 86807 thru # 86862
dated 4/3/12 thru 4/10/12
$ 1,675,390.90 Disbursements via debits to checking account
dated 4/2/12thru 4/6/12
$ 198,025.07 Checks # 86863 thru # 86905
dated 4/17/12
$ 238,545.61 Disbursements via debits to checking account
dated 4/9/12 thru 4/13/12
$ 2,385,285.84 Total Accounts Payable
PAYROLL
$ 493,726.34 Payroll Checks and Direct Deposits dated 4/13/12
$ 2,180.89 Payroll Deduction check # 9986779 thru # 9986782
dated 4/13/12
$ 495,907.23 Total Payroll
$ 2,881,193.07 GRAND TOTAL
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
2. Acceptance of Community Design Review Board’s 2011 Annual Report
City Planner Martin presented that staff report and answered questions of the council.
Mayor Rossbach moved to approve the Community Design Review Board’s 2011 Annual Report.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
3. Approval to Accept Donations to Landfall Cops ‘N Kids Fishing Clinic
Patrol Sergeant Dobler presented the staff report.
Mayor Rossbach moved to approve the Resolution authorizing gift to the City for Landfall Cop’s
‘N Kids Fishing Clinic and that the necessary budget adjustments be made so the donations may
be used for costs associated with the fishing clinic.
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RESOLUTION 12-4-716
AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices
of real and personal property and maintain the same for the benefit of the citizens and pursuant to
the donors’ terms if so-prescribed, and;
WHEREAS, St. Paul Harley-Davidson and the City of Landfall Village wish to grant the
City of Maplewood the following: $100 and $700 respectively, and;
WHEREAS, St. Paul Harley-Davidson and the City of Landfall Village have instructed that
the City of Maplewood will be required to use the aforementioned for: 2012 Cops & Kids Fishing
Clinic in Landfall, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the
purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gifts by a super majority of its governing
body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the
Maplewood City Council approves, receives and accepts the gifts aforementioned and under
such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its membership on
April 23, 2012.
Signed: Signed: Witnessed:
(Signature) (Signature) (Signature)
Mayor Chief of Police City Clerk
(Title) (Title) (Title)
(Date) (Date) (Date)
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
4. Conditional Use Permit Review – Cottagewood Town House Development, South of
Highwood Avenue, east of Dennis Street, west of I-494
Mayor Rossbach moved to approve to review the Conditional Use Permit for the Cottagewood
PUD again in one year or sooner if the owner proposes a major change to the site.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
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5. Conditional Use Permit Review – Bruentrup Heritage Farm, 2170 County Road D
Mayor Rossbach moved to approve the Conditional Use Permit for Bruentrup Heritage Farm and
review again in one year or sooner if a major change is proposed for the site.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
6. Conditional Use Permit Review – Midwest Grounds Maintenance Company, 1949
Atlantic Street
City Planner Martin presented the staff report and answered questions of the council.
Mayor Rossbach moved to approve the Conditional Use Permit for Midwest Grounds
Maintenance, 1949 Atlantic Street and review again in October 2013 to ensure completion of the
required parking lot pavement.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
7. Approval for Police and Fire Departments to Accept Donation from Maplewood
Moose Lodge
Fire Chief Lukin presented the staff report.
Mayor Rossbach moved to approve the Resolution accepting the Donation from the Maplewood
Moose Lodge.
RESOLUTION 12-4-717
AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices
of real and personal property and maintain the same for the benefit of the citizens and pursuant to
the donor’s terms if so-prescribed, and;
WHEREAS, the Maplewood Moose Lodge wishes to grant the City of Maplewood the
following: 12 Tommy Moose stuffed toys, and;
WHEREAS, the Maplewood Moose Lodge has instructed that the City will be required to
use the aforementioned for: distribution to children in the City of Maplewood, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the
purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its governing
body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the
Maplewood City Council approves, receives and accepts the gift aforementioned and under such
terms and conditions as may be requested or required.
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The Maplewood City Council passed this resolution by a super majority vote of its membership on
April 23, 2012.
Signed: Signed: Witnessed:
(Signature) (Signature) (Signature)
Mayor Chief of Police City Clerk
(Title) (Title) (Title)
(Date) (Date) (Date)
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
8. Approval of Purchase for Geotechnical Testing Services for 2012 Mill and Overlays, City
Project 11-15
City Engineer/Deputy Public Works Director Thompson presented the staff report and answered
questions of the council.
Mayor Rossbach moved to approve the City Engineer enter into a contract with Braun Intertech
Corporation for Testing and Quality Control-Services for the 2012 Mill and Overlays, City Project
11-15.
Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council Members
Juenemann, Koppen and Llanas
Nays – Councilmember Cardinal
The motion passed.
9. TH 36 / English Street Interchange Improvements, City Project 09-08
a. Resolution Removing the Construction of a Noise Wall
b. Resolution of Support for Transportation Economic Development Funding
Application Submittal
City Engineer/Deputy Public Works Director Thompson presented the staff report.
Councilmember Juenemann moved to approve the Resolution Removing the Construction of a
Noise Wall on TH 36 / English Street Interchange Improvement, City Project 09-08; and the
Resolution of Support for submitting the Transportation Economic Development Grant Application
for City Project 09-08.
RESOLUTION 12-4-718
RESOLUTION REMOVING THE CONSTRUCTION OF A NOISE WALL FROM THE
TRUNK HIGHWAY 36 AND ENGLISH STREET INTERCHANGE PROJECT
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WHEREAS, as part of the Trunk Highway (TH) 36 and English Street Interchange Project,
the City has proposed installing a noise wall along the north side of TH 36 between the Bruce
Vento Trail Bridge on the west and approximately Germain Street on the east; and
WHEREAS, the City of Maplewood and Minnesota Department of Transportation
(MnDOT) convened a Public Hearing in regards to the TH 36/English Street Interchange Project
Environmental Assessment/Environmental Assessment Worksheet on February 27, 2012.
Comments were received at the public hearing and attendees were encourage to provide input to
MnDOT, the Responsible Governmental Unit (RGU) for purposes of the federal and state
environmental review. Comments received at the public hearing and during the comment period
were provided to the City for review; and
WHEREAS, the City of Maplewood mailed a survey to property owners that are located
immediately adjacent to the proposed noise wall located along the north side of TH 36. The
survey requested the property owner to state their preference as to whether or not they supported
the construction of the noise wall as part of the interchange project; and
WHEREAS, the majority of property owners located immediately adjacent to the proposed
noise wall along the north side of TH 36 indicated a preference “NO” to the construction of a
noise wall along the north right-of-way line of TH 36 from approximately the just east of the Bruce
Vento Trail Bridge to Germain Street; and
Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, that the City Council hereby requests that a noise wall not be constructed along
the north right-of-way line of TH 36 from approximately the just east of the Bruce Vento Trail
Bridge to Germain Street.
RESOLUTION 12-4-719
RESOLUTION OF SUPPORT FOR TRANSPORTATION
ECONOMIC DEVELOPMENT FUNDING APPLICATION SUBMITTAL
TRUNK HIGHWAY 36 AND ENGLISH STREET INTERCHANGE PROJECT
WHEREAS, the Transportation Economic Development solicitation process is targeted
toward transportation improvements to promote safety, mobility, and economic development in
communities; and
WHEREAS, the proposed project improves safety and mobility and promotes economic
development within the corridor; and
WHEREAS, the proposed improvements reflect collaboration between the following
partnering agencies, in which a memorandum of agreement was executed in 2010 in order to
provide a more efficient use of resources:
1) City of Maplewood (Project Lead)
2) MnDOT
3) Ramsey County Public Works and Parks and Recreation Departments
4) Ramsey-Washington Metro Watershed District; and
WHEREAS, a tight diamond interchange is proposed at Trunk Highway (TH) 36 and
English Street in the City of Maplewood; and
WHEREAS, the proposed improvements will greatly improve the overall transportation
network and encourage economic growth and competitiveness both in Maplewood and the
greater region; and
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WHEREAS, the City has previously received letters of support for the TED Program for
this project from:
1) Senator Chuck Wiger, Senate District 55
2) Matt Kramer, President of the Saint Paul Area Chamber of Commerce
3) Scott McBride, MnDOT Metro District Engineer
Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, that the City Council adopts this resolution supporting the submittal of the
Transportation Economic Development funding application for the TH 36/ English Street
Interchange Improvement project in the City of Maplewood.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
10. Authorization to Make Payment for Safari Yearly Support Contract
IT Director Fowlds presented the staff report and answered questions of the council.
Councilmember Juenemann moved to approve payment for Safari Yearly Support Contract.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
11. Approval for Maplewood Community Center Expenditures for Repairs and
Maintenance
Councilmember Llanas moved to table the Maplewood Community Center Expenditures for
Repairs and Maintenance.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
12. Approval for Building Operations Expenditures for Repairs and Maintenance
Councilmember Llanas moved to table the Building Operations Expenditures for Repairs and
Maintenance.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
13. Approval of Implementation to Replace and Upgrade the Trane Summit System at
City Hall
Building Maintenance Official Farr presented the staff report and answered questions of the
council.
Councilmember Llanas moved to approve the 2011 Carry-Over Funds Designated for the
Replacement and Upgrade of the Trane Summit System at City Hall in the amount of $45,000.
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Seconded by Councilmember Cardinal Ayes – All
The motion passed.
H. PUBLIC HEARING
1. First Reading - Park Dedication Fee Code Revision
Parks Manager Taylor presented the staff report and answered questions of the council.
Mayor Rossbach opened the public meeting. No one spoke.
Mayor Rossbach closed the public meeting.
Councilmember Juenemann moved to approve the First Reading of the Park Dedication Fee
Code Revision, Chapter 26, Section 26-126 thru 130.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
1. 2012 Mill and Overlays, Project 11-15, Resolution Adopting Revised Assessment
Roll
City Engineer/Deputy Public Works Director Thompson presented the staff report and answered
questions of the council.
The following people spoke:
1. Kathleen Delany, Maplewood Resident
2. Mark Bradley,Maplewood Resident
3. Dennis Lindboe, Denco Automotive Maplewood
4. Mark Fredricks speaking on behalf of Alice M. Zuttel, Maplewood Resident
Councilmember Llanas moved to approve the Resolution for Adopting Revised Assessment Roll
for the 2012 Mill and Overlays, City Project 11-15.
RESOLUTION 12-4-720
ADOPTING REVISED ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 9, 2012, the
assessment roll for the 2012 Mill and Overlays, City Project 11-15, was presented in a Public
Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, seventeen (17) property owners filed objections to their assessments
according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Parcel 17-29-22-32-0001 – Rosoto LLP; 1901 DeSoto Street
It is currently proposed that the property be assessed for 293.23 feet of frontage. The owner
is objecting to the assessment on the basis that the property will not receive benefit from the
project.
2. Parcel 17-29-22-23-0057 – DeSoto Associates LP; 375 Roselawn Avenue
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It is currently proposed that the property be assessed for 1 unit. The owner is objecting to the
assessment on the basis that the property will not receive benefit from the project.
3. Parcel 18-29-22-32-0025 – 337 Group Company, LLC; 1870 Rice Street
It is currently proposed that the property be assessed for 507.39 feet of frontage. The owner
is objecting to the assessment on the basis that the assessment amount is greater than
benefit to the property.
4. Parcel 18-29-22-32-0028 – P&B Investments, LLC; 1908 Rice Street
It is currently proposed that the property be assessed for 138.47 feet of frontage. The owner
is objecting to the assessment on the basis that the assessment amount is greater than
benefit to the property.
5. Parcel 18-29-22-23-0018 – Alice M. Zittel; 1958 Rice Street
It is currently proposed that the property be assessed for 700.28 feet of frontage. The owner
is objecting to the assessment on the basis that the assessment amount is greater than
benefit to the property.
6. Parcel 17-29-22-32-0004 – Church of St. Jerome; 380 Roselawn Avenue East
It is currently proposed that the property be assessed for 812.45 feet of frontage. The owner
is objecting to the assessment on the basis that the assessment will create a financial
hardship. The owner is also requesting a cancellation or revision of assessment.
7. Parcel 02-29-22-22-0010 – Percy Pooniwala; 3030 Southlawn Drive North
It is currently proposed that the property be assessed for 127.38 feet of frontage. The owner
is objecting to the assessment on the basis that the assessment will create a financial
hardship and is requesting an abatement of assessment.
8. Parcel 24-29-22-33-0011 – John Wykoff; 2345 Maryland Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is objecting to the
assessment on the basis that the assessment will create a financial hardship and requests a
cancellation of assessment
9. Parcel 17-29-22-23-0056 – Kathleen Delaney; 0 Roselawn Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is objecting to the
assessment on the basis that the assessment amount is greater than benefit to the property.
The owner is requesting a cancellation of assessment. The owner is also requesting a senior
citizen, financial hardship, or undeveloped property deferral. A revision of assessment has
also been requested.
10. Parcel 25-29-22-32-0015 – William B. Robbins; 2277 Stillwater Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is not objecting to
his assessment but requests a discovery of the assessment procedure.
11. Parcel 13-28-22-11-0018 – John E. Gregerson; 2622 Linwood Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is objecting to his
assessment on the basis that the project will not increase the property value. The owner is
requesting a cancellation of assessment.
12. Parcel 13-28-22-31-0067– Peng Cha; 2492 Highwood Avenue East
It is currently proposed that the property be assessed for 5 units. The owner is requesting a
revision of assessment or an undeveloped property deferral.
13. Parcel 13-28-22-22-0073 – Xia Lor Vang; 2358 Linwood Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is requesting a
cancellation of assessment or a disability/financial hardship deferral.
14. Parcel 12-28-22-33-0091 – Xia Lor Vang; 2359 Linwood Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is requesting a
cancellation of assessment or a disability/financial hardship deferral.
15. Parcel 12-28-22-33-0077 – George Oxford; 2305 Linwood Avenue East
It is currently proposed that the property be assessed for 3 units. The owner is requesting an
undeveloped property deferral and a senior citizen/disability/financial hardship deferral.
16. Parcel 36-29-22-13-0019– Denco Automotive, Inc.; 2545 Conway Avenue East
It is currently proposed that the property be assessed for 168.84 feet of frontage. The owner
is objecting to the assessment on the basis that the assessment amount is greater than the
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benefit received and requests a revision of assessment. The owner requests a financial
hardship deferral.
17. Parcel 17-29-22-42-0001– Forest Lawn Memorial Park Association; 1800 Edgerton Street
North
It is currently proposed that the property be assessed for 1,470.15 feet of frontage. The owner
is objecting to the assessment on the basis that the Forest Lawn Memorial Park Association
is a 501(C)(13) exempt organization and therefore cannot be assessed pursuant to Minn.
Stat. 306.14. The owner is requesting cancellation of assessment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments
to the assessment roll for the 2012 Mill and Overlays, City Project 11-15:
1. Parcel 17-29-22-32-0001 – Rosoto LLP; 1901 DeSoto Street
It is currently proposed that the property be assessed for 293.23 feet of frontage. The
owner is objecting to the assessment on the basis that the property will not receive benefit
from the project. Staff recommendation is to deny the request for revision of assessment
as this property is being assessed per the City’s assessment policy and the assessment
does not exceed the benefit to the property as determined through the special benefit
appraisal. The owner has submitted a letter formally withdrawing their objection.
2. Parcel 17-29-22-23-0057 – DeSoto Associates LP; 375 Roselawn Avenue
It is currently proposed that the property be assessed for 1 unit. The owner is objecting to
the assessment on the basis that the property will not receive benefit from the project.
Staff recommendation is to deny the request for revision of assessment as this property is
being assessed per the City’s assessment policy and the assessment does not exceed
the benefit to the property as determined through the special benefit appraisal. The owner
has submitted a letter formally withdrawing their objection.
3. Parcel 18-29-22-32-0025 – 337 Group Company, LLC; 1870 Rice Street
It is currently proposed that the property be assessed for 507.39 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is greater
than benefit to the property. Staff recommendation is to deny a revision of assessment as
this property is being assessed per the City’s assessment policy and the assessment
does not exceed the benefit to the property as determined through the special benefit
appraisal.
4. Parcel 18-29-22-32-0028 – P&B Investments, LLC; 1908 Rice Street
It is currently proposed that the property be assessed for 138.47 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is greater
than benefit to the property. Staff recommendation is to deny a revision of assessment as
this property is being assessed per the City’s assessment policy and the assessment
does not exceed the benefit to the property as determined through the special benefit
appraisal.
5. Parcel 18-29-22-23-0018 – Alice M. Zittel; 1958 Rice Street
It is currently proposed that the property be assessed for 700.28 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is greater
than benefit to the property. Staff recommendation is to deny a revision of assessment as
this property is being assessed per the City’s assessment policy and the assessment
does not exceed the benefit to the property as determined through the special benefit
appraisal.
6. Parcel 17-29-22-32-0004 – Church of St. Jerome; 380 Roselawn Avenue East
It is currently proposed that the property be assessed for 812.45 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment will create a
financial hardship. The owner is also requesting a cancellation or revision of assessment.
Staff recommendation is to deny the request for cancellation or revision of assessment as
Packet Page Number 12 of 280
April 23, 2012
City Council Meeting Minutes 12
this property is being assessed per the City’s assessment policy and the assessment
does not exceed the benefit to the property as determined through the special benefit
appraisal. Staff recommendation is to grant a financial hardship deferral (8 year) upon
approval of necessary paperwork. After the 8 year deferral time period the assessment
would become due in total with interest.
7. Parcel 02-29-22-22-0010 – Percy Pooniwala; 3030 Southlawn Drive North
It is currently proposed that the property be assessed for 127.38 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment will create a
financial hardship and is requesting an abatement of assessment. Staff recommendation
is to deny the request for cancellation or revision of assessment as this property is being
assessed per the City’s assessment policy and the assessment does not exceed the
benefit to the property as determined through the special benefit appraisal. Staff
recommendation is to grant a financial hardship deferral (8 year) upon approval of
necessary paperwork. After the 8 year deferral time period the assessment would
become due in total with interest.
8. Parcel 24-29-22-33-0011 – John Wykoff; 2345 Maryland Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is objecting to
the assessment on the basis that the assessment will create a financial hardship and
requests a cancellation of assessment. Staff recommendation is to deny the request for
cancellation of assessment as this property is being assessed per the City’s assessment
policy and the assessment does not exceed the benefit to the property as determined
through the special benefit appraisal. Staff recommendation is to grant a financial
hardship deferral (8 year) upon approval of necessary paperwork. After the 8 year
deferral time period the assessment would become due in total with interest.
9. Parcel 17-29-22-23-0056 – Kathleen Delaney; 0 Roselawn Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is objecting to
the assessment on the basis that the assessment amount is greater than benefit to the
property. The owner is requesting a cancellation of assessment. The owner is also
requesting a senior citizen, financial hardship, or undeveloped property deferral. A
revision of assessment has also been requested. Staff recommendation is to deny the
request for cancellation or revision of assessment as this property is being assessed per
the City’s assessment policy and the assessment does not exceed the benefit to the
property as determined through the special benefit appraisal. Staff recommendation is to
grant a financial hardship, senior citizen, and undeveloped property deferral (8 year) upon
approval of necessary paperwork. After the 8 year deferral time period the assessment
would become due in total with interest for the financial hardship or senior citizen deferral.
For the undeveloped property deferral; if the property remains undeveloped during the
entire 8 year deferral time period the assessment will be cancelled. If at any point during
the 8 year deferral period the lot is developed the assessment would become active.
10. Parcel 25-29-22-32-0015 – William B. Robbins; 2277 Stillwater Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is not
objecting to his assessment but requests a discovery of the assessment procedure. No
adjustments are recommended. Mr. Robbins needs to request this information through the
City Attorney.
11. Parcel 13-28-22-11-0018 – John E. Gregerson; 2622 Linwood Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is objecting to
his assessment on the basis that the project will not increase the property value. The
owner is requesting a cancellation of assessment. Staff recommendation is to deny the
request for cancellation of assessment as this property is being assessed per the City’s
assessment policy and the assessment does not exceed the benefit to the property as
determined through the special benefit appraisal.
12. Parcel 13-28-22-31-0067– Peng Cha; 2492 Highwood Avenue East
It is currently proposed that the property be assessed for 5 units, 4 of which are
undeveloped. The owner is requesting a revision of assessment or an undeveloped
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City Council Meeting Minutes 13
property deferral. Staff recommendation is to deny the request for revision of assessment
as this property is being assessed per the City’s assessment policy and the assessment
does not exceed the benefit to the property as determined through the special benefit
appraisal. Staff recommendation is to grant an undeveloped property deferral (8 years),
for the 4 undeveloped units, upon approval of necessary paperwork. If the property
remains undeveloped during the entire 8 year deferral time period the assessment,
against the 4 undeveloped units will be cancelled. If at any point during the 8 year
deferral period the lot is developed the assessments would become active. No deferral is
recommended for the remaining developed unit.
13. Parcel 13-28-22-22-0073 – Xia Lor Vang; 2358 Linwood Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is requesting a
cancellation of assessment or a disability/financial hardship deferral. Staff
recommendation is to deny the request for cancellation of assessment as this property is
being assessed per the City’s assessment policy and the assessment does not exceed
the benefit to the property as determined through the special benefit appraisal. Staff
recommendation is to grant a financial hardship/disability deferral (8 year) upon approval
of necessary paperwork. After the 8 year deferral time period the assessment would
become due in total with interest.
14. Parcel 12-28-22-33-0091 – Xia Lor Vang; 2359 Linwood Avenue East
It is currently proposed that the property be assessed for 1 unit. The owner is requesting a
cancellation of assessment or a disability/financial hardship deferral. Staff
recommendation is to deny the request for cancellation of assessment as this property is
being assessed per the City’s assessment policy and the assessment does not exceed
the benefit to the property as determined through the special benefit appraisal. Staff
recommendation is to grant a financial hardship and disability deferral (8 year) upon
approval of necessary paperwork. After the 8 year deferral time period the assessment
would become due in total with interest.
15. Parcel 12-28-22-33-0077 – George Oxford; 2305 Linwood Avenue East
It is currently proposed that the property be assessed for 3 units, 2 of which are
undeveloped. The owner is requesting an undeveloped property deferral and a senior
citizen/disability/financial hardship deferral. Staff recommendation is to grant a financial
hardship and senior citizen deferral (8 year) for the developed unit upon approval of
necessary paperwork. After the 8 year deferral time period the assessment would
become due in total with interest for the financial hardship or senior citizen deferral. Staff
recommendation is also to grant an undeveloped property deferral (8 years), for the 2
undeveloped units, upon approval of necessary paperwork. If the property remains
undeveloped during the entire 8 year deferral time period the assessment will be
cancelled. If at any point during the 8 year deferral period the lot is developed the
assessment would become active.
16. Parcel 36-29-22-13-0019– Denco Automotive, Inc.; 2545 Conway Avenue East
It is currently proposed that the property be assessed for 168.84 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is greater
than the benefit received and requests a revision of assessment. The owner requests a
financial hardship deferral. Staff recommendation is to deny the request for revision of
assessment as this property is being assessed per the City’s assessment policy and the
assessment does not exceed the benefit to the property as determined through the
special benefit appraisal. Staff recommendation is to grant a financial hardship deferral (8
year) upon approval of necessary paperwork. After the 8 year deferral time period the
assessment would become due in total with interest.
17. Parcel 17-29-22-42-0001– Forest Lawn Memorial Park Association; 1800 Edgerton Street
North
It is currently proposed that the property be assessed for 1,470.15 feet of frontage. The
owner is objecting to the assessment pursuant to Minnesota Statute 306.14 as it relates
specifically to cemeteries and special assessments. The owner is requesting cancellation
Packet Page Number 14 of 280
April 23, 2012
City Council Meeting Minutes 14
of assessment. Staff recommendation is to grant a cancellation of assessment upon
approval of necessary paperwork.
B. The assessment roll for the 2012 Mil and Overlays, City Project 11-15, as amended, is hereby
accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll
shall constitute the special assessment against the lands named therein, and each tract of
land therein included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
C. Such assessments shall be payable in equal annual installments extending over a period of 8
years, the first installments to be payable on or before the first Monday in January 2013 and
shall bear interest at the rate of 3.65 percent per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire
assessment from the date of this resolution until December 31, 2012. To each subsequent
installment when due shall be added interest for one year on all unpaid installments.
D. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, but no later than November 15, 2012, pay the whole of the
assessment on such property, with interest accrued to the date of the payment, to the city
clerk, except that no interest shall be charged if the entire assessment is paid within 30 days
from the adoption of this resolution; and they may, at any time after November 15, 2012, pay
to the county auditor the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 of the year in which such payment is made. Such payment must be
made before November 15 or interest will be charged through December 31 of the next
succeeding year.
E. The city engineer and city clerk shall forthwith after November 15, 2012, but no later than
November 16, 2012, transmit a certified duplicate of this assessment to the county auditor to
be extended on the property tax lists of the county. Such assessments shall be collected and
paid over the same manner as other municipal taxes.
Adopted by the council on this 23rd day of April 2012.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
J. NEW BUSINESS
1. Consideration of Conditional Use Permit Request for Used Car Sales – Kline Auto
World, 2610 Maplewood Drive
City Planner Martin presented the staff report and answered questions of the council.
Jan Shulte, representing Kline Auto addressed and answered questions of the council.
Jean Andersen, North St. Paul Resident addressed and answered questions of the council.
Councilmember Llanas moved to approve the Resolution for the Conditional Use Permit to allow
the sale of used cars at 2610 Maplewood Drive.
RESOLUTION 12-4-721
CONDITIONAL USE PERMIT
WHEREAS, Mr. Rick Kline, representing Kline Auto World, applied for a conditional use
permit to sell used cars.
Packet Page Number 15 of 280
April 23, 2012
City Council Meeting Minutes 15
WHEREAS, Section 44-512(5) of the city ordinances requires a conditional use permit for
the sale and leasing of used motor vehicles.
WHEREAS, this permit applies to the property located at 2610 Maplewood Drive. The
legal description is:
Speiser's Arbolada, subject to road and easements and vacated road accruing and except
Northeasterly 3 feet; Lot 12, also part of Lots 5 and 10 lying northerly of a line 240 feet
northerly of and par with the South line of Block 1 and all of Lot 4 and Lot 11, Block 1;
and
Speiser's Arbolada, subject to road and easements and vacated road accruing; part of
Lots 5 and 10 lying southerly of a line 240 feet northerly of and par with the South line of
Block 1 and all of Lots 6 through 9, Block 1.
WHEREAS, the history of this conditional use permit is as follows:
1. On March 20, 2012, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission also considered the report and
recommendation of city staff. The planning commission recommended that the city
council approve this permit.
2. On April 23, 2012, the city council considered reports and recommendations of the city
staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and this Code.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run-off, vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would not exceed the design standards of any affected street.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
Packet Page Number 16 of 280
April 23, 2012
City Council Meeting Minutes 16
9. The use would cause no more than minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The city council shall review this permit in one year.
2. All activity shall be confined to the site. There shall be no loading or unloading of
vehicles on the street rights-of-way.
3. The applicant shall comply with and observe the city’s noise ordinance as it relates to
PA systems or any other business activity.
4. Comply with all city ordinance requirements for signage and parking.
The Maplewood City Council approved this resolution on April 23, 2012.
Seconded by Councilmember Koppen Ayes – Mayor Rossbach, Council Member
Cardinal, Koppen and Llanas
Nays – Councilmember Juenemann
The motion passed.
2. Approval of Initial Findings, July 16th Storm Clean-up and Investigation, City
Project 11-19
Assistant City Engineer Love presented the staff report and answered questions of the council.
Denise Johnson, St. Catherine’s student was present and addressed the council.
Councilmember Juenemann moved to approve the Storm Clean-Up and Investigation Report and
authorize the City Engineer to prepare work plans for the next 3-5 years to begin implementing
the recommended projects.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None.
L. ADMINISTRATIVE PRESENTATIONS
None.
M. COUNCIL PRESENTATIONS
1. City and Park Clean-Up
Councilmember Juenemann reported that the City and Park Clean-Up day that was held on
Saturday, April 21, 2012 was a successful event. She thanked staff, commissioners, and the
police reserves for their efforts in making the event a success. Councilmember Juenemann also
thanked Papa Murphy’s Pizza for sponsoring the event and providing coupons to distribute to
residents that participated in the event.
Packet Page Number 17 of 280
April 23, 2012
City Council Meeting Minutes 17
2. New Water Meter Installation
Councilmember Juenemann informed residents that new water meters are being installed by St.
Paul Regional Water and if you have questions, comments or concerns to please contact them.
Mayor Rossbach added that the meters are being replaced because the old meters don’t record
usage as accurately.
3. Open Mic – Listening Forum
Councilmember Koppen asked that the Listening Forum be added to the next Council Manager
Workshop for discussion.
4. Historical Preservation Committee
Councilmember Koppen informed residents that at the last few Historical Preservation
Commission meetings there have had very good speakers and encouraged residents to view
them via web streaming.
N. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 8:56 p.m.
Packet Page Number 18 of 280
Agenda Item F1
Agenda Report
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Sarah Burlingame, Senior Administrative Assistant
DATE: May 8, 2012
SUBJECT: Appointments to Boards and Commissions
a. Heritage Preservation Commission
b. Parks & Recreation Commission
INTRODUCTION/SUMMARY
There are a total of _ openings due to commissioner terms ending: four on the Human Rights
Commission; one on the Parks & Recreation Commission; one on the Community Design
Review Board, one on the Business & Economic Development Commission and three on the
Planning Commission. The City has advertised and accepted applications from interested
individuals. The City Council then interviewed the candidates for these commissions during
Council-Manager Work Session on April 9th, April 23rd, and May 7th and filled out ballots, which
staff has tallied.
Through this process, there were not a sufficient number of applicants to fill all of the vacancies.
The following positions remain open:
- 2 on the Human Rights Commission (Terms ending 5/1/14, 5/1/15)
- 1 on the Parks & Recreation Commission (Term ending 4/30/15)
- 1 on the Business & Economic Development Commission (Term ending 9/30/13)
- 1 on the Planning Commission (Term ending 12/31/13)
Staff will continue to post for these and accept applications for these openings.
RECOMMENDATION
Staff recommends the City Council approve the attached resolution to appoint candidates to the
commissions indicated.
Human Rights Commission
- Maurice Fortin, term expires 5/1/13
- Teresa Manzella, term expires 5/1/14
Community Design Review Board
- Jason Lamers, term expires 4/30/15
Planning Commission
- Paul Arbuckle, term expires 12/31/14
- Larry Durand, term expires 12/31/14
Attachments:
1. Resolution for Appointment
Packet Page Number 19 of 280
Attachment 1
RESOLUTION NO. ______
BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
Hereby appoints the following individuals, who have interviewed with the Maplewood City
Council, to serve on the following commissions:
Human Rights Commission
- Maurice Fortin, term expires 5/1/13
- Teresa Manzella, term expires 5/1/14
Community Design Review Board
- Jason Lamers, term expires 4/30/15
Planning Commission
- Paul Arbuckle, term expires 12/31/14
- Larry Durand, term expires 12/31/14
Packet Page Number 20 of 280
Packet Page Number 21 of 280
Packet Page Number 22 of 280
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Dep. Director of Public Works / City Engineer
SUBJECT: Resolution Recognizing National Public Works Week: May 20-26, 2012
DATE: May 7, 2012
INTRODUCTION
The council will consider adopting a resolution recognizing National Public Works Week: May 20-26,
2012.
BACKGROUND / DISCUSSION
This is an opportunity to recognize the importance public works plays in the daily lives of residents.
Whether snow plowing, maintaining roads, ensuring the sewer systems are flowing, prepping park
fields, engineering new streets & utilities, or responding to public concerns… each is a key component
in providing quality services to the residents of Maplewood.
At times many of these important tasks are taken for granted. This is an opportunity to recognize public
works and its vital contributions to improving quality of life both nationally and within Maplewood. I
would like to recognize the City of Maplewood’s Public Works staff for its dedication in enhancing the
health, safety, and quality of life for all of our residents!
NAME YEARS OF SERVICE
ADAMS, DAVE 4
AICHELE, CRAIG 14
BRINK, TROY 11
BUCKLEY, BRENT 6
BURLINGAME, NATE 5
DEBILZAN, TOM 13
DUCHARME, JOHN 23
EDGE, DOUG 18
EDSON, DAVE 33
ENGSTROM, ANDY 9
GERMAIN, DAVE 38
HAAG, MARK 12
HAMRE, MILES 1
HAYS, TAMARA 1
HINNENKAMP, GARY 19
JACOBSON, SCOTT 8
JAROSCH, JON 7
JONES, DON 13
KNUTSON, LOIS 8
KUMMER, STEVEN 6
LINDBLOM, RANDY 24
LOVE, STEVE 4
Agenda Item F4
Packet Page Number 23 of 280
MEISSNER, BRENT 4
NAGEL, BRYAN 24
NAUGHTON, JOHN 11
NIVEN, AMY 12
NORDQUIST, RICHARD 18
ORE, JORDAN 1
OSWALD, ERICK 25
PRIEM, STEVEN 16
RUIZ, RICARDO 1
RUNNING, BOB 7
SCHULTZ, SCOTT 14
TEVLIN, TODD 11
WOEHRLE, MATT 7
RECOMMENDATION
It is recommended that the city council adopt the attached Resolution Recognizing National Public
Works Week: May 20-26.
Attachments:
1. Resolution
Agenda Item F4
Packet Page Number 24 of 280
CITY OF MAPLEWOOD
PROCLAMATION
PUBLIC WORKS WEEK
May 20 through May 26, 2012
WHEREAS, public works services provided in our community are an integral part of our citizens’
everyday lives; and
WHEREAS, the support of an understanding and informed citizenry is vital to the efficient operation of
public works systems and programs such as water, sewers, streets and highways, traffic safety and water quality;
and
WHEREAS, the health, safety and comfort of this community greatly depends on these facilities and
services; and
WHEREAS, the quality and effectiveness of these facilities, as well as their planning, design, and
construction, is vitally dependent upon the efforts and skills of all public works professionals; and
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby proclaim the week of May
20 through May 26, 2012 as Public Works Week and encourages all citizens and civic organizations to acquaint
themselves with the various aspects of public works service delivery and to recognize the contributions made by
public works professionals every day to our health, safety, comfort, and quality of life.
CITY OF MAPLEWOOD
CITY COUNCIL
By: __________________________
Its Mayor
Attest: ________________________
Its Clerk
Motion made by:
Seconded by:
Those in favor:
Those against:
Dated:
CERTIFICATION
I, ____________, Clerk of the City of Maplewood, Minnesota, do hereby certify that the
foregoing resolution was duly passed and adopted by the City Council of the City of Maplewood, Minnesota, in a
regular meeting thereof assembled this 14th day of May, 2012.
_____________________________
__________________, City Clerk
Agenda Item F4
Attachment 1
Packet Page Number 25 of 280
Item F5
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Direction Citizen Services
RE: Human Rights Commission Presentation
DATE: May 9, 2012
Councilmember Llanas serves as the Council liaison to the Human Rights Commission.
At his request the Commission Chair, Jon Brandt will be present to give an update on two
issues that the Commission will be addressing in 2012.
The Commission is hoping for Council support and input on these endeavors.
I have attached information that will be discussed for council review.
Packet Page Number 26 of 280
Maplewood Human Rights Commission
The Future of Marriage in Minnesota
A Public Education Forum
General Concept
Have two public forums at the Maplewood Community Center Theater on different
weeknights, one in early September, one in mid October. If promoted well, a lot of
people will be interested, and may not be able to attend one night. We’ll learn from the
first one and do the second one better! We can anticipate that the interest will increase
with the swell of media attention as we get closer to Election Day (11/6)
Topics that could be discussed:
1) How is marriage a political issue?
2) Is the Constitution rather than statute the right place for marriage laws?
3) The US and Minnesota Constitutions historically protect and extend individual
rights rather than limit them. Is this a dangerous precedence?
4) Does the right of gays to serve in the military having any bearing on the right of
gays to marry?
5) Do all organized religions agree on the marriage amendment?
6) What are the social consequences for or against gay marriage?
7) Are there really 515 “benefits” accorded to married people?
8) Is there a generational divide on marriage?
9) How might a marriage amendment affect businesses?
10) What do marriage laws look like in other states?
11) What states have allowed gay marriage and how is it working?
12) What states have banned gay marriage and how is it working?
13) Should secular or civil marriage be separated from religious marriage?
14) How have the courts ruled on gay marriage?
15) What is the history of court rulings on the right to marriage?
16) How is marriage like or different from other civil rights issues?
17) What is the likelihood that the US Supreme Court is going to decide this?
Packet Page Number 27 of 280
Suggested Framework of the Forum
1) A Tuesday or Wednesday evening 7 pm to 9 pm
2) Four or five speakers presenting points of view (60 minutes)
3) Facilitator—Jon Brandt, as chair of the HRC
4) After the presentations, questions from the audience (30 min)
5) Small group activity with refreshments to encourage discussion. (30 min)
6) A feedback questionnaire/poll for the participants to fill out
Suggested Dates:
Tuesday, September 11, 2012, in the Community Center Theater
Tuesday, October 23, 2012 in the Community Center Banquet Room
Some politicians that could be invited:
Leon Lillie,* Dist. 55A MN House (North St. Paul, Maplewood)
Nora Slawik,* Dist. 55B MN House, (Oakdale, Maplewood)
Chuck Wiger,* Dist. 55 MN Senate (Maplewood, North St. Paul, Oakdale)
Betty McCollum, US House Congressional District 4, MN
Amy Klobuchar, US Senate, MN
Al Franken, US Senate, MN
Packet Page Number 28 of 280
VOTER ID IN MINNESOTA
Maplewood Human Rights Commission Statement:
May 8, 2012
Next November, during the General Election, Maplewood voters will be asked to vote on a
proposed amendment to the Minnesota Constitution for voter identification
requirements. There are arguments for and against voter identification. The Maplewood
Human Rights commission is proposing that we host an education forum at our regular
HRC meeting in September or October on the subject. An ad hoc committee of the HRC
would organize and invite a few community members to speak both for and against the
amendment and attendees would be invited to ask questions. The event would support
the mission of the HRC to educate the residents of Maplewood to be informed on issues of
human rights and civil rights.
Packet Page Number 29 of 280
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Packet Page Number 30 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
343,546.31$ Checks # 86907 thru # 86951
dated 4/16/12 thru 4/24/12
362,393.42$ Disbursements via debits to checking account
dated 4/16/12 thru 4/20/12
304,863.66$ Checks # 86952 thru # 86999
dated 4/24/12 thru 5/1/12
234,577.46$ Disbursements via debits to checking account
dated 4/23/12 thru 4/27/12
355,147.83$ Checks # 87000 thru # 87049
dated 5/1/12 thru 5/8/12
432,577.53$ Disbursements via debits to checking account
dated 4/30/12 thru 5/4/12
1,245,380.85$ Total Accounts Payable
496,491.39$ Payroll Checks and Direct Deposits dated 4/27/12
2,180.89$ Payroll Deduction check # 9986807 thru # 9986810
dated 4/27/12
498,672.28$ Total Payroll
1,744,053.13$ GRAND TOTAL
sb
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
May 14, 2012
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 31 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
Check Description Amount
86907 02464 FUNDS FOR ATMS 10,000.00
86908 03738 ATTORNEY SRVS FEES/RENT - MAY 6,775.00
86909 00585 NET BILLABLE TICKETS - MARCH 304.50
86910 04206 ATTORNEY SRVS FEES/RENT - MAY 15,150.00
86911 04917 PROJ 04-21 GLADSTONE PARTPMT#6 35,374.19
86912 00985 WASTEWATER - MAY 202,927.10
86913 01202 MAPLEWOOD/NSP BROCHURE - APRIL 10,921.23
86914 01819 LOCAL PHONE SERVICE 02/15 - 03/14 760.71
86915 01941 AWARDS FOR 2011/2012 YOUTH B-BALL 2,027.64
86916 01463 MCC MASSAGES - MARCH 16-31 819.00
86917 01574 BITUMINOUS MATERIALS NOT TO EXCEED 2,691.24
01574 BITUMINOUS MATERIALS NOT TO EXCEED 1,217.51
86918 01190 ELECTRIC & GAS UTILITY 5,373.43
01190 ELECTRIC & GAS UTILITY 2,138.65
01190 ELECTRIC & GAS UTILITY 352.22
01190 FIRE SIRENS 52.86
86919 01047 DG3 FILM FOR SIGN FABRICATION 2,925.70
86920 05003 REFUND ESCROW 2535 DAHL 2,515.00
86921 00111 PATROL 3/19-4/8 BOARDING 3/19&3/25 1,954.00
86922 00116 POLICE CAR WASHES - FEB & MARCH 237.39
86923 05000 TRAINING FEE 300.00
86924 03619 SEWER TELEVISING & CLEANING 415.00
86925 02921 REIMB FOR MEALS 3/26 - 3/30 63.59
86926 04944 BANQUET ROOM ORDERS - MARCH 880.01
86927 03875 REIMB FOR MILEAGE 3/13 - 3/21 22.76
03875 REIMB FOR MILEAGE 2/29 - 3/9 16.10
86928 00827 RETRO PREMIUM PLAN ADJUSTMENT 18,630.00
86929 04900 CEILING DRAPING MCC 3/17 BRIDE PD 700.00
86930 05004 REIMB FOR MEALS 3/29 - 3/30 18.85
86931 01175 MONTHLY UTILITIES - APRIL 2,737.27
01175 FIBER OPTIC ACCESS CHARGE - APRIL 1,000.00
86932 00001 REIMB J KEMP - DRIVEWAY 1,925.00
86933 00001 REFUND B OPHEIM PREF ONE BENEFIT 220.00
86934 00001 REFUND K DRESLER DISCOUNT 124.53
86935 00001 REFUND J MORGAN HP BENEFIT 100.00
86936 00001 REFUND M O'CONNOR CAMP 99.00
86937 00001 REFUND D SULLIVAN CORP DISCOUNT 88.38
86938 00001 REFUND K MARKERT SWIM LESSONS 68.00
86939 00001 REFUND T GOEBEL ADMISSION CHG 6.43
86940 01311 OMITTED DEDUCTIONS - PERA 3,093.10
86941 00396 SRVS (CJDN) PROVIDED TO PD-1ST QTR 1,920.00
86942 01341 TRAINING 45.00
86943 05001 SPEAKER FOR COMM GARDEN PROG 100.00
86944 01340 CADAVER LAB 1,260.00
86945 03830 TRAINING 1,000.00
86946 04875 PUBLICATION OF AD 374.50
04875 PUBLICATION OF AD 154.00
86947 01836 SRVS PROVIDED TO PD - APRIL ADD'L 1,398.09
01836 CRIME LAB SERVICES - MARCH 210.00
01836 RADIO SHOP SERVICES - MARCH 104.76
86948 01578 SAFETY GLOVES FOR PARKS & UTILITY 203.40
01578 SILICONE SPRAY LUBE 105.80
86949 01669 FORFEITED VEHICLE TOWING - MARCH 1,117.47
86950 04357 REPAIR POWER STRETCHER 243.90
86951 01725 INSURANCE FEE 284.00
04/17/2012 CHARLES E. BETHEL
04/24/2012 GOPHER STATE ONE-CALL
04/24/2012 H.A. KANTRUD
Check Register
City of Maplewood
04/20/2012
Date Vendor
04/16/2012 US BANK
04/24/2012 PAETEC
04/24/2012 PATRICK TROPHIES
04/24/2012 SISTER ROSALIND GEFRE
04/24/2012 LUNDA CONSTRUCTION CO.
04/24/2012 METROPOLITAN COUNCIL
04/24/2012 NYSTROM PUBLISHING CO INC
04/24/2012 XCEL ENERGY
04/24/2012 XCEL ENERGY
04/24/2012 XCEL ENERGY
04/24/2012 T.A. SCHIFSKY & SONS, INC
04/24/2012 T.A. SCHIFSKY & SONS, INC
04/24/2012 XCEL ENERGY
04/24/2012 APPEARANCE PLUS CAR WASH CORP
04/24/2012 WILLIAM J. BODZIAK
04/24/2012 DRAIN KING INC
04/24/2012 3M
04/24/2012 AMERICAN DREAM BUILDERS
04/24/2012 ANIMAL CONTROL SERVICES
04/24/2012 JASON KREGER
04/24/2012 L M C I T
04/24/2012 LASTING IMPRESSIONS BY AMY LLC
04/24/2012 MICHAEL J DUGAS
04/24/2012 HILLCREST VENTURES LLC
04/24/2012 JASON KREGER
04/24/2012 ONE TIME VENDOR
04/24/2012 ONE TIME VENDOR
04/24/2012 ONE TIME VENDOR
04/24/2012 GLEN MCCARTY
04/24/2012 CITY OF NORTH ST PAUL
04/24/2012 CITY OF NORTH ST PAUL
04/24/2012 ONE TIME VENDOR
04/24/2012 ONE TIME VENDOR
04/24/2012 PERA
04/24/2012 ONE TIME VENDOR
04/24/2012 ONE TIME VENDOR
04/24/2012 ONE TIME VENDOR
04/24/2012 REGIONS HOSPITAL
04/24/2012 RIVERLAND COMMUNITY COLLEGE
04/24/2012 SGC HORIZON LLC
04/24/2012 DEPT OF PUBLIC SAFETY
04/24/2012 RAMSEY CTY FIRE CHIEFS ASSN
04/24/2012 SUSAN REED
04/24/2012 CITY OF ST PAUL
04/24/2012 T R F SUPPLY CO.
04/24/2012 T R F SUPPLY CO.
04/24/2012 SGC HORIZON LLC
04/24/2012 CITY OF ST PAUL
04/24/2012 CITY OF ST PAUL
343,546.31
45 Checks in this report.
04/24/2012 TWIN CITIES TRANSPORT &
04/24/2012 UNIVERSAL HOSPITAL SRVS, INC.
04/24/2012 VOLUNTEER FIREFIGHTER'S
Packet Page Number 32 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
Settlement
Date Payee Description Amount
4/16/2012 MN State Treasurer Drivers License/Deputy Registrar 34,520.39
4/16/2012 P.E.R.A.P.E.R.A.86,074.51
4/16/2012 U.S. Treasurer Federal Payroll Tax 90,674.20
4/16/2012 VANCO Billing fee 154.25
4/17/2012 Labor Unions Union Dues 1,886.00
4/17/2012 MidAmerica - ING HRA Flex plan 16,613.90
4/17/2012 MN State Treasurer Drivers License/Deputy Registrar 20,347.37
4/18/2012 MN State Treasurer State Payroll Tax 19,473.36
4/18/2012 MN State Treasurer Drivers License/Deputy Registrar 27,556.74
4/19/2012 MN State Treasurer Drivers License/Deputy Registrar 18,649.24
4/20/2012 MN Dept of Natural Resources DNR electronic licenses 1,638.50
4/20/2012 MN Dept of Revenue Sales Tax 9,682.00
4/20/2012 MN State Treasurer Drivers License/Deputy Registrar 35,122.96
TOTAL 362,393.42
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 33 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
Check Description Amount
86952 00986 MONTHLY SAC - MARCH 7,024.05
86953 02149 MARKETING & ADVERTISING - APRIL 4,000.00
86954 00241 KEY TAGS FOR MCC 1,420.00
86955 03759 SRVS ON PRESSURE WASHER 573.02
86956 03809 RED CROSS CLASS INSTRUCTION 144.00
86957 02728 PROJ 09-08 PROF SRVS THRU 3/31 80,587.61
02728 PROJ 04-21 PROF SRVS THRU 3/31 22,401.73
02728 PROJ 08-13 PROF SRVS THRU 3/31 9,019.25
86958 04060 SCBA REPAIR 757.50
86959 04316 AUTO PAWN SYSTEM - MARCH 639.60
86960 01337 PROJ 02-07 FILING DEEDS/DOCUMENTS 449.40
86961 01409 PROJ 09-08 ENGINEERING SERVICES 65,488.48
01409 PROJ 04-21 ENGINEERING SERVICES 37,503.60
01409 PROJ 09-08 ENGINEERING SERVICES 29,555.88
01409 PROJ 11-22 ENGINEERING SERVICES 4,222.45
01409 PROJ 11-19 ENGINEERING SERVICES 2,712.66
01409 ENGINEERING SERVICES 918.01
01409 PROJ 11-15 ENGINEERING SERVICES 625.14
01409 GLADSTONE ROOF ARCHITECT 390.90
01409 PROJ 06-02 ENGINEERING SERVICES 367.89
01409 POLICE DEPT EXPAND 200.75
86962 01190 ELECTRIC UTILITY 14,661.15
01190 ELECTRIC & GAS UTILITY 5,901.18
01190 PROJ 10-14 INSTALL POLES/FIXTURES 1,030.00
86963 03744 REFS 1ST HALF SPRING VOLLEYBALL 50.00
86964 01974 REFUND BCBS TRANS MEDIC 1,378.06
86965 01865 ASSIGNMENTS 1ST HALF SPRING V-BALL 128.00
86966 00221 CURLEX-RESTORATION CULVERT 210.54
86967 01871 REFS 1ST HALF SPRING VOLLEYBALL 150.00
86968 04846 MEDICAL SUPPLIES 426.28
86969 03538 REFS 1ST HALF SPRING VOLLEYBALL 300.00
86970 03978 CATERING MCC 4/14 900.00
86971 04420 REFS 1ST HALF SPRING VOLLEYBALL 150.00
86972 03818 REFUND FOR TRANS MEDIC 465.93
86973 00983 LEASE PMT 04/15/12 TO 05/15/12 864.62
86974 04142 DANCE INSTRUCTION 70.00
86975 03861 SURVEY SUPPLIES 445.24
03861 TOTAL STATION REPAIR 190.00
03861 TOTAL STATION REPAIR 190.00
86976 00001 REFUND R OSWALD MEMBERSHIP 342.80
86977 00001 REFUND M FRANZ UCARE BENEFIT 195.00
86978 00001 REFUND TROLANDER BC BENEFIT 120.00
86979 00001 REFUND ANDERSON HP BENEFIT 120.00
86980 00001 REFUND D KOLBECK TRANS MEDIC 86.50
86981 00001 REFUND T ROUNGOU UCARE BENEFIT 75.00
86982 00001 REFUND A BROWN CORRECT CK AMT 74.25
86983 00001 REFUND A EVANS TRANS MEDIC 50.00
86984 00001 REFUND J KNUTSON BCBS BENEFIT 40.00
86985 00001 REFUND GRAMSE HP BENEFIT 40.00
86986 00001 REFUND L VANDALEN TRANS MEDIC 30.00
86987 00001 REFUND C JACOBSON HP BENEFIT 20.00
86988 00001 REFUND R ADELSMAN UCARE BENEFIT 15.00
86989 00001 REFUND T LICKLIDER BANK ERROR 5.00
86990 02001 PHONE SERVICE - APRIL 1,436.20
02001 JOINT POWERS BILLING - APRIL 666.66
86991 01387 ADMIN FEE FOR STRESS TEST - APRIL 100.00
86992 01418 SUPPLIES FOR PARK CLEAN UP 204.88
01418 MDSE FOR RESALE - CONCESSIONS 177.92
01418 EMPLOYEE RECOGNITION SUPPLIES 20.30
01418 CARD CLUB SUPPLIES 15.96
05/01/2012 SAM'S CLUB DIRECT
05/01/2012 SAM'S CLUB DIRECT
05/01/2012 DR. JAMES ROSSINI
05/01/2012 SAM'S CLUB DIRECT
05/01/2012 SAM'S CLUB DIRECT
05/01/2012 ONE TIME VENDOR
05/01/2012 CITY OF ROSEVILLE
05/01/2012 CITY OF ROSEVILLE
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 ONE TIME VENDOR
05/01/2012 NORTHWEST LASERS, INC
05/01/2012 NORTHWEST LASERS, INC
05/01/2012 ONE TIME VENDOR
05/01/2012 METRO SALES INC
05/01/2012 POLLY MEYER
05/01/2012 NORTHWEST LASERS, INC
05/01/2012 KANE'S CATERING SERVICE, INC
05/01/2012 ROBIN MCNULTY
05/01/2012 MEDICA
05/01/2012 KENNETH COOPER
05/01/2012 HEALTHEAST
05/01/2012 PATRICK JAMES HUBBARD
05/01/2012 BLUE CROSS REFUNDS
05/01/2012 DON BOWMAN
05/01/2012 BROCK WHITE COMPANY, LLC.
05/01/2012 XCEL ENERGY
05/01/2012 XCEL ENERGY
05/01/2012 ANTHONY BARILLA, JR
05/01/2012 S.E.H.
05/01/2012 S.E.H.
05/01/2012 XCEL ENERGY
05/01/2012 S.E.H.
05/01/2012 S.E.H.
05/01/2012 S.E.H.
05/01/2012 S.E.H.
05/01/2012 S.E.H.
05/01/2012 S.E.H.
05/01/2012 RAMSEY COUNTY-PROP REC & REV
05/01/2012 S.E.H.
05/01/2012 S.E.H.
05/01/2012 KIMLEY-HORN & ASSOCIATES INC
05/01/2012 MES - MIDAM
05/01/2012 CITY OF MINNEAPOLIS RECEIVABLES
05/01/2012 CASIE JACKSON
05/01/2012 KIMLEY-HORN & ASSOCIATES INC
05/01/2012 KIMLEY-HORN & ASSOCIATES INC
05/01/2012 HEIDI CAREY
05/01/2012 CSI SOFTWARE
05/01/2012 HOTSY EQUIPMENT OF MN
Check Register
City of Maplewood
04/27/2012
Date Vendor
04/24/2012 METROPOLITAN COUNCIL
Packet Page Number 34 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
86993 04262 GOLF INSTRUCTION 387.00
86994 01903 REFUND DAY TRIP 84.00
86995 01836 JOINT POWER AGREEMNT JAN-MARCH 2,700.00
86996 01915 REFS 1ST HALF SPRING VOLLEYBALL 75.00
86997 05005 WINDOW FILM ON PD REPORT ROOM 185.00
86998 01578 MISC SUPPLIES 628.80
01578 SHOP TOWELS 380.47
86999 01872 REFS 1ST HALF SPRING VOLLEYBALL 75.0005/01/2012 MARK WEBER
304,863.66
48 Checks in this report.
05/01/2012 SUN CONTROL OF MINNESOTA
05/01/2012 T R F SUPPLY CO.
05/01/2012 T R F SUPPLY CO.
05/01/2012 EDNA SPANGLER
05/01/2012 CITY OF ST PAUL
05/01/2012 NANCY STEFFEN
05/01/2012 GREG SCHULZE
Packet Page Number 35 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
Settlement
Date Payee Description Amount
4/23/2012 MN State Treasurer Drivers License/Deputy Registrar 23,576.70
4/23/2012 Pitney Bowes Postage 2,985.00
4/23/2012 MN Dept of Revenue Fuel Tax 372.12
4/23/2012 Optum Health DCRP & Flex plan payments 7,091.10
4/24/2012 MN State Treasurer Drivers License/Deputy Registrar 23,645.86
4/25/2012 MN State Treasurer Drivers License/Deputy Registrar 54,246.81
4/26/2012 MN State Treasurer Drivers License/Deputy Registrar 31,560.44
4/27/2012 MN State Treasurer Drivers License/Deputy Registrar 20,267.46
4/27/2012 MN Dept of Natural Resources DNR electronic licenses 1,300.75
4/27/2012 US Bank VISA One Card*Purchasing card items 37,710.70
4/27/2012 ICMA (Vantagepointe)Deferred Compensation 4,295.15
4/27/2012 ING - State Plan Deferred Compensation 27,389.00
4/27/2012 US Bank Bank fees 136.37
TOTAL 234,577.46
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 36 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
Transaction Date Posting Date Merchant Name Transaction Amount Name
04/12/2012 04/16/2012 GRAND VIEW LODGE & TENNIS $247.18 R CHARLES AHL
04/12/2012 04/16/2012 STREICHER'S MPLS $137.98 MARK ALDRIDGE
04/12/2012 04/16/2012 JOANN ETC #1970 $90.09 MANDY ANZALDI
04/12/2012 04/16/2012 TARGET 00011858 $22.54 MANDY ANZALDI
04/11/2012 04/13/2012 FOOT LOCKER 25032 $105.00 LONN BAKKE
04/12/2012 04/13/2012 CUB FOODS, INC.$11.98 LONN BAKKE
04/19/2012 04/20/2012 LA POLICE GEAR INC $206.94 PAUL BARTZ
04/20/2012 04/20/2012 GOVERNMENT FINANCE OFFIC ($11.67)GAYLE BAUMAN
04/11/2012 04/12/2012 UNIFORMS UNLIMITED INC.$222.98 STANLEY BELDE
04/11/2012 04/12/2012 UNIFORMS UNLIMITED INC.$9.62 STANLEY BELDE
04/12/2012 04/16/2012 BEST BUY MHT 00000109 $235.66 STANLEY BELDE
04/14/2012 04/16/2012 UNIFORMS UNLIMITED INC.$25.99 MARKESE BENJAMIN
04/13/2012 04/16/2012 PROVANTAGE LLC $291.31 CHAD BERGO
04/19/2012 04/20/2012 ID AMERICA $33.45 CHAD BERGO
04/06/2012 04/09/2012 BLUE RIBBON BAIT & TACKLE $10.68 OAKLEY BIESANZ
04/18/2012 04/18/2012 AMAZON.COM $699.00 NEIL BRENEMAN
04/18/2012 04/18/2012 AMAZON.COM $699.00 NEIL BRENEMAN
04/09/2012 04/10/2012 JOHN DEERE LANDSCAPES530 $20.80 TROY BRINK
04/11/2012 04/13/2012 OAKDALE RENTAL CENTER $207.82 TROY BRINK
04/16/2012 04/17/2012 FASTENAL COMPANY01 $91.36 TROY BRINK
04/10/2012 04/11/2012 MENARDS 3059 $13.98 NATHAN BURLINGAME
04/05/2012 04/09/2012 PARTYPLUS4LESS.COM $48.76 SARAH BURLINGAME
04/09/2012 04/11/2012 THE OLIVE GARD00012005 $98.72 SARAH BURLINGAME
04/12/2012 04/13/2012 PANERA BREAD #1305 $83.47 SARAH BURLINGAME
04/13/2012 04/16/2012 FIRST SHRED $49.50 SARAH BURLINGAME
04/14/2012 04/16/2012 CURTIS 1000 INC.$58.02 SARAH BURLINGAME
04/05/2012 04/09/2012 THE HOME DEPOT 2801 ($34.26)SCOTT CHRISTENSON
04/05/2012 04/09/2012 THE HOME DEPOT 2801 $36.96 SCOTT CHRISTENSON
04/09/2012 04/10/2012 VIKING ELECTRIC - CREDIT ($64.13)SCOTT CHRISTENSON
04/09/2012 04/10/2012 VIKING ELECTRIC - CREDIT $60.12 SCOTT CHRISTENSON
04/10/2012 04/12/2012 NAPA STORE 3279016 $2.45 SCOTT CHRISTENSON
04/17/2012 04/18/2012 VIKING ELECTRIC - CREDIT $105.81 SCOTT CHRISTENSON
04/16/2012 04/17/2012 PAYPAL *HOWARD TECH $803.31 KERRY CROTTY
04/18/2012 04/19/2012 NAT ASSN TOWN WATCH $35.00 KERRY CROTTY
04/06/2012 04/09/2012 G&K SERVICES 182 $80.34 CHARLES DEAVER
04/09/2012 04/11/2012 RYCO SUPPLY COMPANY $89.59 CHARLES DEAVER
04/17/2012 04/19/2012 THE HOME DEPOT 2810 $10.71 CHARLES DEAVER
04/18/2012 04/19/2012 KNOWLAN'S MARKET #2 $8.80 CHARLES DEAVER
04/19/2012 04/20/2012 FRATTALLONES WOODBURY AC $4.20 CHARLES DEAVER
04/16/2012 04/17/2012 VIKING INDUSTRIAL CENTER $56.39 THOMAS DEBILZAN
04/16/2012 04/18/2012 MENARDS 3059 $37.61 THOMAS DEBILZAN
04/17/2012 04/18/2012 CDW GOVERNMENT $109.27 RICHARD DOBLAR
04/06/2012 04/09/2012 THE HOME DEPOT 2801 $33.79 TOM DOUGLASS
04/09/2012 04/11/2012 THE HOME DEPOT 2801 $62.05 TOM DOUGLASS
04/10/2012 04/12/2012 NU AIR USA CORP $17.47 TOM DOUGLASS
04/11/2012 04/12/2012 MINNESOTA ELEVATOR INC $516.66 TOM DOUGLASS
04/11/2012 04/12/2012 WW GRAINGER $18.10 TOM DOUGLASS
04/11/2012 04/16/2012 MED-FIT SYSTEMS, INC.$74.73 TOM DOUGLASS
04/12/2012 04/12/2012 SPORTSMITH $63.20 TOM DOUGLASS
04/13/2012 04/16/2012 CYBEX - 01 $137.47 TOM DOUGLASS
04/16/2012 04/18/2012 SPECTRUM PRODUCTS $17.32 TOM DOUGLASS
04/17/2012 04/19/2012 SPECTRUM PRODUCTS $20.67 TOM DOUGLASS
04/18/2012 04/19/2012 WW GRAINGER $965.22 TOM DOUGLASS
04/06/2012 04/09/2012 RED WING SHOE STORE $186.99 DOUG EDGE
Packet Page Number 37 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
04/13/2012 04/16/2012 JOHN DEERE LANDSCAPES530 $85.70 DOUG EDGE
04/18/2012 04/19/2012 LTG POWER EQUIPMENT $17.12 DOUG EDGE
04/18/2012 04/20/2012 THE HOME DEPOT 2801 $49.50 DOUG EDGE
04/12/2012 04/13/2012 HENRIKSEN ACE HARDWARE $2.12 DAVE EDSON
04/18/2012 04/19/2012 JOHN DEERE LANDSCAPES530 $40.73 DAVE EDSON
04/18/2012 04/19/2012 JOHN DEERE LANDSCAPES530 $45.31 DAVE EDSON
04/19/2012 04/20/2012 JOHN DEERE LANDSCAPES530 $11.41 DAVE EDSON
04/06/2012 04/09/2012 WALGREENS #01751 $267.44 PAUL E EVERSON
04/06/2012 04/09/2012 MCDONALD'S F6493 $5.55 LARRY FARR
04/06/2012 04/09/2012 G&K SERVICES 182 $643.70 LARRY FARR
04/06/2012 04/09/2012 G&K SERVICES 182 $394.48 LARRY FARR
04/06/2012 04/09/2012 AQUA LOGICS INC $87.05 LARRY FARR
04/09/2012 04/11/2012 OFFICE MAX ($12.31)LARRY FARR
04/09/2012 04/11/2012 OFFICE MAX $169.50 LARRY FARR
04/09/2012 04/11/2012 THE HOME DEPOT 2810 $86.58 LARRY FARR
04/13/2012 04/16/2012 NUCO2 01 OF 01 $95.74 LARRY FARR
04/13/2012 04/16/2012 NUCO2 01 OF 01 $99.73 LARRY FARR
04/13/2012 04/16/2012 NUCO2 01 OF 01 $80.96 LARRY FARR
04/13/2012 04/16/2012 NUCO2 01 OF 01 $86.55 LARRY FARR
04/13/2012 04/16/2012 NUCO2 01 OF 01 $141.68 LARRY FARR
04/13/2012 04/16/2012 NUCO2 01 OF 01 $135.43 LARRY FARR
04/13/2012 04/16/2012 NUCO2 01 OF 01 $83.99 LARRY FARR
04/13/2012 04/16/2012 CINTAS #470 $95.98 LARRY FARR
04/13/2012 04/16/2012 CINTAS #470 $44.11 LARRY FARR
04/13/2012 04/16/2012 CINTAS #470 $84.96 LARRY FARR
04/16/2012 04/18/2012 STAPLES 00118851 $33.73 LARRY FARR
04/18/2012 04/20/2012 STAPLES 00118836 $3.21 LARRY FARR
04/19/2012 04/20/2012 CERTIFIED LABORATORIES $357.15 LARRY FARR
04/13/2012 04/16/2012 THE HOME DEPOT 2801 $8.55 SHANN FINWALL
04/14/2012 04/16/2012 THE HOME DEPOT 2810 $37.46 SHANN FINWALL
04/16/2012 04/17/2012 USPS 26833200033400169 $605.00 SHANN FINWALL
04/17/2012 04/18/2012 APA - MEMBERSHIP ONLINE $440.00 SHANN FINWALL
04/18/2012 04/19/2012 CAMPBELL GRAPHICS INC $64.28 SHANN FINWALL
04/05/2012 04/09/2012 KEEFE CO PARKING $6.50 DAVID FISHER
04/12/2012 04/13/2012 BATTERIES PLUS #29 $34.82 TIM FLOR
04/11/2012 04/11/2012 PAY FLOW PRO $102.35 MYCHAL FOWLDS
04/15/2012 04/17/2012 BARNES & NOBLE #2786 $17.13 MYCHAL FOWLDS
04/06/2012 04/09/2012 AWL*PEARSON EDUCATION $10.70 NICK FRANZEN
04/07/2012 04/09/2012 IDU*PUBLIC SECTOR $44.89 NICK FRANZEN
04/18/2012 04/19/2012 JOES SPORTING GOODS $90.00 DEREK FRITZE
04/11/2012 04/12/2012 LAKESHORE LEARNING #41 $1.86 CAROLE GERNES
04/16/2012 04/18/2012 DELTA AIR 0068267697610 $25.00 CLARENCE GERVAIS
04/17/2012 04/18/2012 TAXIPASS.COM $31.00 CLARENCE GERVAIS
04/17/2012 04/18/2012 PEN*FDIC/FIRE ENGINEER $75.00 CLARENCE GERVAIS
04/17/2012 04/19/2012 THE WEBER GRILL RESTAURAN $31.71 CLARENCE GERVAIS
04/17/2012 04/19/2012 CHICK-FIL-A #01473 $10.94 CLARENCE GERVAIS
04/18/2012 04/20/2012 RAM RESTAURANT INDY $23.34 CLARENCE GERVAIS
04/19/2012 04/20/2012 DELTA AIR 0068267344186 $25.00 CLARENCE GERVAIS
04/11/2012 04/13/2012 OFFICE DEPOT #1090 $53.85 JEAN GLASS
04/16/2012 04/17/2012 TARGET 00011858 $12.84 JEAN GLASS
04/07/2012 04/09/2012 VZWRLSS*APOCC VISN $116.93 KAREN GUILFOILE
04/05/2012 04/09/2012 OFFICE MAX $10.15 GARY HINNENKAMP
04/10/2012 04/11/2012 HENRIKSEN ACE HARDWARE $22.49 GARY HINNENKAMP
04/10/2012 04/12/2012 THE HOME DEPOT 2801 $77.01 GARY HINNENKAMP
04/11/2012 04/13/2012 TURF WERKS EGAN $126.71 GARY HINNENKAMP
04/12/2012 04/16/2012 TESSMAN COMPANY SAINT PAU $624.42 GARY HINNENKAMP
Packet Page Number 38 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
04/13/2012 04/16/2012 HENRIKSEN ACE HARDWARE $15.92 GARY HINNENKAMP
04/13/2012 04/16/2012 JOHN DEERE LANDSCAPES530 $114.20 GARY HINNENKAMP
04/19/2012 04/20/2012 MENARDS 3059 $61.70 GARY HINNENKAMP
04/08/2012 04/09/2012 ARC*SERVICES/TRAINING $81.00 RON HORWATH
04/13/2012 04/16/2012 PRICE CHOPPER, INC $888.25 RON HORWATH
04/18/2012 04/20/2012 WATER GEAR INC.$52.99 RON HORWATH
04/13/2012 04/16/2012 GTC UNITED WAY $265.00 MARY JACKSON
04/11/2012 04/16/2012 DALCO ENTERPRISES, INC $812.78 DAVID JAHN
04/12/2012 04/16/2012 OFFICE MAX $12.83 TOM KALKA
04/06/2012 04/09/2012 BEST BUY MHT 00000109 $117.82 JASON KREGER
04/08/2012 04/09/2012 FLEXIBLE PIPE TOOL COMPAN $322.99 JASON KREGER
04/09/2012 04/10/2012 WWW.NEWEGG.COM $29.98 JASON KREGER
04/10/2012 04/12/2012 A1 LAUNDRY $32.14 NICHOLAS KREKELER
04/06/2012 04/09/2012 UNIFORMS UNLIMITED - MPLS $1,844.22 DAVID KVAM
04/07/2012 04/09/2012 DICK'S CLOTHING&SPORTING $105.00 DAVID KVAM
04/09/2012 04/10/2012 THOMSON WEST*TCD $560.30 DAVID KVAM
04/13/2012 04/16/2012 COMCAST CABLE COMM $41.00 DAVID KVAM
04/17/2012 04/17/2012 COMCAST CABLE COMM $67.45 DAVID KVAM
04/10/2012 04/12/2012 KEEPRS INC 2 $200.00 SCOTT LANGNER
04/09/2012 04/10/2012 METRO FIRE $120.00 STEVE LUKIN
04/10/2012 04/11/2012 WW GRAINGER $276.34 STEVE LUKIN
04/10/2012 04/11/2012 WW GRAINGER $92.62 STEVE LUKIN
04/12/2012 04/13/2012 HEALTHEAST TRANSPORTATN ($100.00)STEVE LUKIN
04/12/2012 04/13/2012 HEALTHEAST TRANSPORTATN $50.00 STEVE LUKIN
04/12/2012 04/13/2012 HEALTHEAST TRANSPORTATN $50.00 STEVE LUKIN
04/12/2012 04/13/2012 HEALTHEAST TRANSPORTATN $50.00 STEVE LUKIN
04/12/2012 04/13/2012 HEALTHEAST TRANSPORTATN $50.00 STEVE LUKIN
04/10/2012 04/11/2012 BOUND TREE MEDICAL LLC $101.70 MICHAEL MONDOR
04/10/2012 04/11/2012 BOUND TREE MEDICAL LLC $14.76 MICHAEL MONDOR
04/10/2012 04/11/2012 BOUND TREE MEDICAL LLC $14.76 MICHAEL MONDOR
04/10/2012 04/11/2012 BOUND TREE MEDICAL LLC $391.20 MICHAEL MONDOR
04/11/2012 04/12/2012 BOUND TREE MEDICAL LLC $131.24 MICHAEL MONDOR
04/13/2012 04/16/2012 PANERA BREAD #1305 $95.24 MICHAEL MONDOR
04/14/2012 04/16/2012 BOUND TREE MEDICAL LLC $548.26 MICHAEL MONDOR
04/17/2012 04/18/2012 BOUND TREE MEDICAL LLC $1,053.48 MICHAEL MONDOR
04/18/2012 04/19/2012 BOUND TREE MEDICAL LLC $71.37 MICHAEL MONDOR
04/06/2012 04/09/2012 CINTAS FIRST AID #431 $94.58 BRYAN NAGEL
04/06/2012 04/09/2012 CINTAS FIRST AID #431 $81.28 BRYAN NAGEL
04/17/2012 04/18/2012 HENRIKSEN ACE HARDWARE $27.83 JOHN NAUGHTON
04/18/2012 04/20/2012 THE HOME DEPOT 2801 $9.61 JOHN NAUGHTON
04/06/2012 04/09/2012 OFFICE DEPOT #1090 $78.17 AMY NIVEN
04/06/2012 04/09/2012 G&K SERVICES 182 $1,610.05 AMY NIVEN
04/05/2012 04/09/2012 UNIFORMS UNLIMITED INC.$94.36 MICHAEL NYE
04/17/2012 04/19/2012 NATURES IMAGE CUSTOM FRAM $160.00 MICHAEL NYE
04/11/2012 04/13/2012 OFFICE DEPOT #1090 $285.97 MARY KAY PALANK
04/09/2012 04/11/2012 MICHAELS #2744 $47.39 CHRISTINE PENN
04/11/2012 04/13/2012 PIONEER PRESS ADVERTISING $1,250.00 CHRISTINE PENN
04/17/2012 04/18/2012 PP*5739CODE $1.95 CHRISTINE PENN
04/15/2012 04/16/2012 HENRIKSEN ACE HARDWARE $36.17 ROBERT PETERSON
04/07/2012 04/09/2012 AMAZON.COM $28.40 PHILIP F POWELL
04/08/2012 04/09/2012 AMAZON MKTPLACE PMTS $28.24 PHILIP F POWELL
04/09/2012 04/10/2012 AMAZON MKTPLACE PMTS $22.90 PHILIP F POWELL
04/10/2012 04/10/2012 AMAZON MKTPLACE PMTS $8.72 PHILIP F POWELL
04/10/2012 04/11/2012 AMAZON MKTPLACE PMTS $20.12 PHILIP F POWELL
04/10/2012 04/11/2012 AMAZON MKTPLACE PMTS $10.45 PHILIP F POWELL
04/10/2012 04/11/2012 AMAZON MKTPLACE PMTS $4.34 PHILIP F POWELL
Packet Page Number 39 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
04/10/2012 04/11/2012 AMAZON MKTPLACE PMTS $3.89 PHILIP F POWELL
04/11/2012 04/11/2012 AMAZON MKTPLACE PMTS $3.89 PHILIP F POWELL
04/11/2012 04/11/2012 AMAZON MKTPLACE PMTS $26.52 PHILIP F POWELL
04/11/2012 04/12/2012 AMAZON MKTPLACE PMTS $17.60 PHILIP F POWELL
04/11/2012 04/12/2012 AMAZON MKTPLACE PMTS $19.98 PHILIP F POWELL
04/15/2012 04/16/2012 AMAZON MKTPLACE PMTS $54.91 PHILIP F POWELL
04/19/2012 04/20/2012 EVIDENT INC $106.00 PHILIP F POWELL
04/06/2012 04/09/2012 TOUSLEY FORD I27228006 $251.52 STEVEN PRIEM
04/06/2012 04/09/2012 KREMER SERVICES $585.74 STEVEN PRIEM
04/09/2012 04/10/2012 CATCO PARTS&SERVICE ($104.74)STEVEN PRIEM
04/09/2012 04/10/2012 TRI-STATE BOBCAT INC.$52.11 STEVEN PRIEM
04/09/2012 04/10/2012 FACTORY MTR PTS #1 $73.46 STEVEN PRIEM
04/09/2012 04/10/2012 AUTO PLUS NO ST PAUL $15.52 STEVEN PRIEM
04/09/2012 04/10/2012 ZARNOTH BRUSH WORKS INC $1,468.46 STEVEN PRIEM
04/09/2012 04/10/2012 CATCO PARTS&SERVICE $329.03 STEVEN PRIEM
04/09/2012 04/11/2012 TOUSLEY FORD I27228006 ($97.61)STEVEN PRIEM
04/09/2012 04/11/2012 TOUSLEY FORD I27228006 $325.78 STEVEN PRIEM
04/09/2012 04/11/2012 TOUSLEY FORD I27228006 $89.35 STEVEN PRIEM
04/09/2012 04/11/2012 WHEELCO BRAKE &SUPPLY $12.05 STEVEN PRIEM
04/11/2012 04/12/2012 AUTO PLUS NO ST PAUL $1.51 STEVEN PRIEM
04/11/2012 04/12/2012 AUTO PLUS NO ST PAUL $79.11 STEVEN PRIEM
04/13/2012 04/16/2012 COMO LUBE & SUPPLIES $133.90 STEVEN PRIEM
04/13/2012 04/16/2012 PARTMASTER $186.69 STEVEN PRIEM
04/16/2012 04/17/2012 UNITED RENTALS $154.26 STEVEN PRIEM
04/16/2012 04/17/2012 ZAHL PMC $362.76 STEVEN PRIEM
04/16/2012 04/17/2012 PARTMASTER $63.91 STEVEN PRIEM
04/17/2012 04/18/2012 MTI $1,572.30 STEVEN PRIEM
04/17/2012 04/18/2012 ZAHL PMC $372.18 STEVEN PRIEM
04/17/2012 04/19/2012 TOUSLEY FORD I27228006 $278.53 STEVEN PRIEM
04/18/2012 04/19/2012 AUTO PLUS NO ST PAUL $196.63 STEVEN PRIEM
04/18/2012 04/19/2012 AUTO PLUS NO ST PAUL $107.67 STEVEN PRIEM
04/18/2012 04/20/2012 TRI-STATE BOBCAT $93.10 STEVEN PRIEM
04/19/2012 04/20/2012 ZEP SALES AND SERVICE $107.26 STEVEN PRIEM
04/19/2012 04/20/2012 BAUER BUILT TIRE 18 $180.29 STEVEN PRIEM
04/19/2012 04/20/2012 TARGET 00011858 $464.77 KELLY PRINS
04/10/2012 04/11/2012 MINNESOTA OCCUPATIONAL HE $185.00 TERRIE RAMEAUX
04/13/2012 04/16/2012 HILLYARD INC MINNEAPOLIS $367.40 MICHAEL REILLY
04/09/2012 04/11/2012 FITNESS WHOLESALE ($82.98)LORI RESENDIZ
04/12/2012 04/16/2012 TARGET 00006197 $95.30 AUDRA ROBBINS
04/13/2012 04/16/2012 TARGET 00011858 $15.00 AUDRA ROBBINS
04/13/2012 04/16/2012 DOLRTREE 4713 00047134 $30.14 AUDRA ROBBINS
04/13/2012 04/16/2012 OFFICE MAX $89.41 AUDRA ROBBINS
04/13/2012 04/16/2012 PARTY CITY #768 $158.72 AUDRA ROBBINS
04/13/2012 04/16/2012 TLF HERMES FLORAL AND GRE $262.46 AUDRA ROBBINS
04/13/2012 04/16/2012 FEDEXOFFICE 00006171 $12.84 ROBERT RUNNING
04/18/2012 04/20/2012 MINNESOTA PIPE & EQUIP $183.96 ROBERT RUNNING
04/12/2012 04/13/2012 LILLIE SUBURBAN NEWSPAPE $1,273.50 DEB SCHMIDT
04/16/2012 04/17/2012 FASTENAL COMPANY01 $91.36 SCOTT SCHULTZ
04/10/2012 04/11/2012 HEJNY RENTAL INC $81.28 CAITLIN SHERRILL
04/14/2012 04/16/2012 ARCHIVERS WOODBURY $3.70 CAITLIN SHERRILL
04/14/2012 04/16/2012 JOANN ETC #1902 $6.41 CAITLIN SHERRILL
04/14/2012 04/17/2012 DOLRTREE 4713 00047134 $7.53 CAITLIN SHERRILL
04/18/2012 04/19/2012 BATTERIES PLUS #29 $42.84 MICHAEL SHORTREED
04/19/2012 04/20/2012 VIRTUE PRINTING $421.27 ANDREA SINDT
04/06/2012 04/09/2012 STREICHER'S MO ($14.99)BRIAN TAUZELL
04/06/2012 04/09/2012 SPRINT STORE #226 $37.49 JAMES TAYLOR
Packet Page Number 40 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
04/12/2012 04/13/2012 MN RECREATION AND PARK A $320.00 JAMES TAYLOR
04/13/2012 04/16/2012 NAPA STORE 3279016 $25.65 TODD TEVLIN
04/04/2012 04/09/2012 UNIFORMS UNLIMITED INC $35.58 PAUL THIENES
04/06/2012 04/09/2012 U OF M CCE NONCREDIT $225.00 MICHAEL THOMPSON
04/09/2012 04/11/2012 GRAND VIEW LODGE & TENNIS $494.38 MICHAEL THOMPSON
04/19/2012 04/20/2012 CHIPOTLE 0649 $9.02 JOE TRAN
04/17/2012 04/18/2012 KOHL'S #0052 $75.00 JOSEPH TRAN
$37,710.70
Packet Page Number 41 of 280
Check Description Amount
87000 02464 FUNDS FOR ATMS 10,000.00
87001 04842 ZUMBA INSTRUCTION - APRIL 240.00
87002 02149 1ST QTR COMMISSION 268.43
87003 02728 PROJ 11-14 PROF SRVS THRU 2/29 33,958.36
87004 00393 MONTHLY SURTAX - APRIL 14173123035 4,258.23
87005 04265 ZUMBA INSTRUCTION - APRIL 275.50
87006 01574 BITUMINOUS MATERIALS NOT TO EXCEED 3,346.48
87007 01190 ELECTRIC UTILITY 14,656.35
01190 GAS UTILITY 4,171.24
01190 ELECTRIC UTILITY 13.65
87008 01798 CONTRACT GASOLINE - APRIL 17,352.44
01798 CONTRACT DIESEL FUEL - APRIL 9,468.90
87009 04199 JUVENILE REFERRAL SERVICE 6,630.00
87010 04987 BARRICADES 3,111.40
87011 00064 REIMB FOR MEALS 04/13 8.62
87012 00111 BOARDING FEES & PATROL 4/9 - 4/29 3,023.50
87013 04047 SOUND SETUP FOR MCC MARCH & APRIL 200.00
04047 USHERING SRVS FOR MARCH CONCERT 27.00
87014 04848 MONTHLY PREMIUM - MAY 230.48
87015 00211 PROJ 04-21 PROF SRVS THRU 4/20 331.75
87016 00228 STATION 2 INSTALL NEW HOSE BIBBS 2,007.40
87017 04549 ZUMBA INSTRUCTION - APRIL 130.50
87018 02929 LTC MONTHLY PREMIUM - MAY 365.34
87019 02567 PROJ 09-08 ACQUISITION/APPRAISAL 37,500.00
02567 PROJ 09-08 ACQUISITION/APPRAISAL 4,300.00
02567 PROJ 09-08 ACQUISITION/APPRAISAL 2,499.98
02567 PROJ 09-08 ACQUISITION/APPRAISAL 1,925.00
02567 PROJ 09-08 ACQUISITION/APPRAISAL 699.98
87020 00644 MONTHLY PREMIUM - MAY 12,112.33
87021 00668 REIMB FOR MEAL 4/13 7.28
87022 03597 REIMB FOR MILEAGE 3/15 - 4/10 14.71
87023 04914 TREE & STUMP REMOVAL 2153 SLOAN 1,100.00
87024 04992 2011 AUDIT 3,000.00
87025 04796 PHOTOGRAPHER FOR MCC 100.00
87026 00857 DIRECTORY OF LMC - 3 152.09
87027 00881 REIMB FOR MEALS & TAXI 4/19 - 4/21 111.00
87028 05007 FRANCHISE RENEWAL WORKSHOP 150.00
87029 03818 MONTHLY PREMIUM - MAY 158,208.27
87030 01085 MONTHLY PREMIUM - MAY 2,848.05
87031 01126 MONTHLY PREMIUM - MAY 480.00
87032 01088 PROJ 04-21 INVESTIGATION CLEANUP 562.50
87033 00001 REFUND C KNAPP UCARE BENEFIT 210.00
87034 00001 REFUND L DAWSON BCBS COVERAGE 160.00
87035 00001 REFUND MCCAULEY BCBS-S SNEAKERS 80.00
87036 00001 REFUND G HIVELY SOCCER 65.00
87037 00001 REFUND K MATSCH DAYTRIP 49.00
87038 00001 REFUND C OLIVER MEMBERSHIP 32.14
87039 04581 SUBSCRIPTION FOR LETS - MAY 150.00
87040 01283 LICENSES FOR POLICE OFFICERS (16)1,440.00
87041 04054 D.J. SERVICES 4/13 200.00
87042 01397 AFTON PARK INSPECTION-IRRIGATION 390.00
87043 01418 SUPPLIES 35.70
87044 03879 EMS FEES - MAY 577.08
87045 00198 WATER UTILITY 1,470.97
87046 01550 ELECTRICAL INSPECTION - APRIL 1,796.80
87047 04528 ZUMBA INSTRUCTION - APRIL 276.00
87048 00529 LTD PLAN 4043120-2 - MAY 4,489.37
00529 STD PLAN 4043120-1 - MAY 2,382.13
87049 02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 425.00
02464 PAYING AGENT FEES 425.00
02464 PAYING AGENT FEES 215.63
05/08/2012 MARY JOSEPHINE ANDERSON
05/08/2012 HEIDI CAREY
05/08/2012 KIMLEY-HORN & ASSOCIATES INC
Check Register
City of Maplewood
05/04/2012
Date Vendor
05/01/2012 US BANK
05/08/2012 XCEL ENERGY
05/08/2012 XCEL ENERGY
05/08/2012 XCEL ENERGY
05/08/2012 DEPT OF LABOR & INDUSTRY
05/08/2012 MARIA PIRELA
05/08/2012 T.A. SCHIFSKY & SONS, INC
05/08/2012 ADVANTAGE SIGNS & GRAPHICS INC
05/08/2012 MARK ALDRIDGE
05/08/2012 ANIMAL CONTROL SERVICES
05/08/2012 YOCUM OIL CO.
05/08/2012 YOCUM OIL CO.
05/08/2012 YOUTH SERVICE BUREAU, INC.
05/08/2012 BRAUN INTERTEC CORP.
05/08/2012 BRUCE NELSON PLBG. & HTG. INC.
05/08/2012 JAN ALICE CAMPBELL
05/08/2012 ASHLAND PRODUCTIONS
05/08/2012 ASHLAND PRODUCTIONS
05/08/2012 AVESIS
05/08/2012 EVERGREEN LAND SERVICES
05/08/2012 EVERGREEN LAND SERVICES
05/08/2012 EVERGREEN LAND SERVICES
05/08/2012 CNAGLAC
05/08/2012 EVERGREEN LAND SERVICES
05/08/2012 EVERGREEN LAND SERVICES
05/08/2012 KAMCO
05/08/2012 KDV
05/08/2012 LAURA FENSTERMAKER PHOTOGRAPHY
05/08/2012 HEALTHPARTNERS
05/08/2012 STEVEN HIEBERT
05/08/2012 MARY JO HOFMEISTER
05/08/2012 MEDICA
05/08/2012 MN LIFE INSURANCE
05/08/2012 MN NCPERS LIFE INSURANCE
05/08/2012 LEAGUE OF MINNESOTA CITIES
05/08/2012 STEVE LUKIN
05/08/2012 MACTA
05/08/2012 ONE TIME VENDOR
05/08/2012 ONE TIME VENDOR
05/08/2012 ONE TIME VENDOR
05/08/2012 MN POLLUTION CONTROL AGENCY
05/08/2012 ONE TIME VENDOR
05/08/2012 ONE TIME VENDOR
05/08/2012 STEVEN REED
05/08/2012 RYAN PLUMBING & HEATING CO.
05/08/2012 SAM'S CLUB DIRECT
05/08/2012 ONE TIME VENDOR
05/08/2012 ORION SYSTEMS/NETWORKS
05/08/2012 POST BOARD
05/08/2012 SARA M. R. THOMPSON
05/08/2012 UNION SECURITY INSURANCE CO
05/08/2012 UNION SECURITY INSURANCE CO
05/08/2012 SANSIO
05/08/2012 ST. PAUL REGIONAL WATER SRVS
05/08/2012 SUMMIT INSPECTIONS
05/08/2012 US BANK
355,147.83
50 Checks in this report.
05/08/2012 US BANK
05/08/2012 US BANK
05/08/2012 US BANK
Packet Page Number 42 of 280
Settlement
Date Payee Description Amount
4/30/2012 MN State Treasurer Drivers License/Deputy Registrar 39,165.35
4/30/2012 U.S. Treasurer Federal Payroll Tax 90,789.10
4/30/2012 P.E.R.A.P.E.R.A.87,217.54
5/1/2012 MN State Treasurer Drivers License/Deputy Registrar 35,743.02
5/1/2012 US Bank Merchant Services Credit Card Billing fee 2,635.06
5/1/2012 MidAmerica - ING HRA Flex plan 25,235.02
5/1/2012 Labor Unions Union Dues 3,553.78
5/2/2012 MN State Treasurer Drivers License/Deputy Registrar 47,567.66
5/2/2012 MN State Treasurer State Payroll Tax 19,542.91
5/3/2012 MN State Treasurer Drivers License/Deputy Registrar 39,196.24
5/4/2012 MN State Treasurer Drivers License/Deputy Registrar 35,254.68
5/4/2012 MN Dept of Natural Resources DNR electronic licenses 1,566.50
5/4/2012 Optum Health DCRP & Flex plan payments 5,110.67
TOTAL 432,577.53
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 43 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
CHECK #CHECK
DATE
EMPLOYE
E NAME
04/27/12 ABEL, CLINT 2,891.66
04/27/12 ALDRIDGE, MARK 3,032.44
04/27/12 THOMALLA, DAVID 4,961.38
04/27/12 YOUNG, TAMELA 1,908.55
04/27/12 POWELL, PHILIP 2,932.46
04/27/12 SVENDSEN, JOANNE 2,101.79
04/27/12 KVAM, DAVID 4,209.55
04/27/12 PALANK, MARY 1,905.17
04/27/12 WEAVER, KRISTINE 2,356.55
04/27/12 CORCORAN, THERESA 1,900.55
04/27/12 RICHTER, CHARLENE 789.29
04/27/12 SCHOENECKER, LEIGH 1,569.35
04/27/12 MOY, PAMELA 1,520.44
04/27/12 OSTER, ANDREA 1,907.48
04/27/12 LARSON, MICHELLE 1,827.75
04/27/12 MECHELKE, SHERRIE 1,140.33
04/27/12 THOMFORDE, FAITH 1,125.00
04/27/12 CORTESI, LUANNE 1,092.31
04/27/12 SCHMIDT, DEBORAH 2,746.39
04/27/12 SPANGLER, EDNA 1,118.73
04/27/12 SINDT, ANDREA 2,113.80
04/27/12 GUILFOILE, KAREN 4,207.64
04/27/12 KELSEY, CONNIE 2,594.80
04/27/12 RUEB, JOSEPH 2,642.60
04/27/12 DEBILZAN, JUDY 1,289.99
04/27/12 JACKSON, MARY 2,128.08
04/27/12 BAUMAN, GAYLE 4,044.92
04/27/12 ANDERSON, CAROLE 1,804.24
04/27/12 JAHN, DAVID 2,063.62
04/27/12 RAMEAUX, THERESE 3,061.17
04/27/12 CHRISTENSON, SCOTT 1,981.35
04/27/12 FARR, LARRY 3,061.16
04/27/12 BURLINGAME, SARAH 2,074.91
04/27/12 KANTRUD, HUGH 184.62
04/27/12 AHL, R. CHARLES 5,008.64
04/27/12 ANTONEN, JAMES 5,749.38
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
04/27/12 CARDINAL, ROBERT 435.16
04/27/12 STRAUTMANIS, MARIS 156.00
04/27/12 VALLE, EDWARD 150.00
04/27/12 LLANAS, JAMES 435.16
04/27/12 ROSSBACH, WILLIAM 494.44
04/27/12 JUENEMANN, KATHLEEN 435.16
04/27/12 KOPPEN, MARVIN 435.16
Packet Page Number 44 of 280
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 4-20-12 and 4-27-12 and 5-4-12.xlsx
04/27/12 ANDERSON, BRIAN 264.00
04/27/12 BAHL, DAVID 42.00
04/27/12 WENZEL, JAY 2,964.17
04/27/12 XIONG, KAO 2,957.86
04/27/12 THIENES, PAUL 4,133.03
04/27/12 TRAN, JOSEPH 3,038.70
04/27/12 TAUZELL, BRIAN 2,733.67
04/27/12 THEISEN, PAUL 3,038.70
04/27/12 SYPNIEWSKI, WILLIAM 2,819.55
04/27/12 SZCZEPANSKI, THOMAS 3,156.49
04/27/12 SHORTREED, MICHAEL 4,091.18
04/27/12 STEINER, JOSEPH 2,975.57
04/27/12 REZNY, BRADLEY 3,091.69
04/27/12 RHUDE, MATTHEW 3,222.76
04/27/12 OLSON, JULIE 3,289.43
04/27/12 PARKER, JAMES 2,186.00
04/27/12 METRY, ALESIA 3,038.70
04/27/12 NYE, MICHAEL 3,418.59
04/27/12 MARTIN, JERROLD 3,127.57
04/27/12 MCCARTY, GLEN 3,206.57
04/27/12 LYNCH, KATHERINE 2,246.19
04/27/12 MARINO, JASON 3,130.61
04/27/12 LANGNER, TODD 2,980.04
04/27/12 LU, JOHNNIE 2,878.21
04/27/12 KROLL, BRETT 3,050.96
04/27/12 LANGNER, SCOTT 3,092.20
04/27/12 KONG, TOMMY 2,878.21
04/27/12 KREKELER, NICHOLAS 840.12
04/27/12 JOHNSON, KEVIN 4,230.24
04/27/12 KALKA, THOMAS 921.88
04/27/12 HER, PHENG 2,871.44
04/27/12 HIEBERT, STEVEN 3,612.19
04/27/12 GABRIEL, ANTHONY 3,183.59
04/27/12 HAWKINSON JR, TIMOTHY 2,819.55
04/27/12 FRASER, JOHN 3,352.88
04/27/12 FRITZE, DEREK 2,819.55
04/27/12 FLOR, TIMOTHY 3,690.42
04/27/12 FORSYTHE, MARCUS 2,186.00
04/27/12 DUGAS, MICHAEL 3,515.15
04/27/12 ERICKSON, VIRGINIA 2,105.50
04/27/12 DEMULLING, JOSEPH 3,300.77
04/27/12 DOBLAR, RICHARD 3,925.54
04/27/12 COFFEY, KEVIN 3,050.96
04/27/12 CROTTY, KERRY 3,611.20
04/27/12 BUSACK, DANIEL 3,589.28
04/27/12 CARNES, JOHN 1,918.52
04/27/12 BIERDEMAN, BRIAN 3,570.17
04/27/12 BOHL, JOHN 3,151.33
04/27/12 BELDE, STANLEY 2,990.84
04/27/12 BENJAMIN, MARKESE 2,923.56
04/27/12 BAKKE, LONN 2,937.06
04/27/12 BARTZ, PAUL 3,704.09
Packet Page Number 45 of 280
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04/27/12 RODRIGUEZ, ROBERTO 480.00
04/27/12 SCHULTZ, JEROME 288.00
04/27/12 REYNOSO, ANGEL 456.00
04/27/12 RICE, CHRISTOPHER 864.50
04/27/12 RANK, PAUL 240.00
04/27/12 RAVENWALD, CORINNE 36.00
04/27/12 RAINEY, JAMES 324.00
04/27/12 RANK, NATHAN 576.00
04/27/12 PETERSON, ROBERT 3,141.34
04/27/12 POWERS, KENNETH 552.00
04/27/12 PACHECO, ALPHONSE 516.00
04/27/12 PETERSON, MARK 672.00
04/27/12 OLSON, JAMES 2,780.49
04/27/12 OPHEIM, JOHN 196.00
04/27/12 NOVAK, JEROME 2,674.17
04/27/12 NOWICKI, PAUL 24.00
04/27/12 MORGAN, JEFFERY 546.00
04/27/12 NIELSEN, KENNETH 312.00
04/27/12 MONDOR, MICHAEL 3,119.66
04/27/12 MONSON, PETER 72.00
04/27/12 MILLER, LADD 255.00
04/27/12 MILLER, NICHOLAS 432.00
04/27/12 LINDER, TIMOTHY 2,634.51
04/27/12 LOCHEN, MICHAEL 256.00
04/27/12 KONDER, RONALD 312.00
04/27/12 KUBAT, ERIC 2,549.67
04/27/12 KARRAS, JAMIE 336.00
04/27/12 KERSKA, JOSEPH 240.00
04/27/12 JANSEN, CHAD 318.00
04/27/12 KANE, ROBERT 322.00
04/27/12 HUTCHINSON, JAMES 672.00
04/27/12 IMM, TRACY 312.00
04/27/12 HAWTHORNE, ROCHELLE 168.00
04/27/12 HENDRICKSON, NICHOLAS 2,507.77
04/27/12 HALE, JOSEPH 196.00
04/27/12 HALWEG, JODI 2,778.84
04/27/12 FOSSUM, ANDREW 2,668.41
04/27/12 HAGEN, MICHAEL 288.00
04/27/12 EVERSON, PAUL 3,650.13
04/27/12 FASULO, WALTER 251.25
04/27/12 DAWSON, RICHARD 3,180.07
04/27/12 EATON, PAUL 384.00
04/27/12 CRAWFORD, RAYMOND 309.00
04/27/12 CRUMMY, CHARLES 192.00
04/27/12 CAPISTRANT, JACOB 468.00
04/27/12 CAPISTRANT, JOHN 504.00
04/27/12 BRADBURY, RYAN 144.00
04/27/12 BRESIN, ROBERT 324.00
04/27/12 BIGELBACH, ANTHONY 288.00
04/27/12 BOURQUIN, RON 512.00
04/27/12 BASSETT, BRENT 288.00
04/27/12 BAUMAN, ANDREW 2,702.31
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04/27/12 EKSTRAND, THOMAS 3,829.34
04/27/12 FINWALL, SHANN 3,233.35
04/27/12 SWANSON, CHRIS 1,127.50
04/27/12 THOMPSON, DEBRA 760.22
04/27/12 GAYNOR, VIRGINIA 3,244.09
04/27/12 KROLL, LISA 1,939.05
04/27/12 SOUTTER, CHRISTINE 385.88
04/27/12 WACHAL, KAREN 930.70
04/27/12 HAYMAN, JANET 1,394.04
04/27/12 HUTCHINSON, ANN 2,649.17
04/27/12 DEAVER, CHARLES 636.29
04/27/12 GERNES, CAROLE 878.08
04/27/12 NORDQUIST, RICHARD 2,148.46
04/27/12 BIESANZ, OAKLEY 1,337.05
04/27/12 HINNENKAMP, GARY 2,268.46
04/27/12 NAUGHTON, JOHN 2,154.79
04/27/12 HAMRE, MILES 1,597.64
04/27/12 HAYS, TAMARA 1,521.08
04/27/12 KONEWKO, DUWAYNE 4,413.24
04/27/12 EDSON, DAVID 2,191.39
04/27/12 ZIEMAN, SCOTT 156.20
04/27/12 JANASZAK, MEGHAN 1,497.35
04/27/12 LOVE, STEVEN 3,446.83
04/27/12 THOMPSON, MICHAEL 4,058.96
04/27/12 KUMMER, STEVEN 3,216.61
04/27/12 LINDBLOM, RANDAL 2,740.37
04/27/12 JACOBSON, SCOTT 2,555.75
04/27/12 JAROSCH, JONATHAN 3,030.69
04/27/12 DUCHARME, JOHN 2,740.37
04/27/12 ENGSTROM, ANDREW 2,555.78
04/27/12 TEVLIN, TODD 2,165.84
04/27/12 BURLINGAME, NATHAN 2,026.43
04/27/12 RUIZ, RICARDO 1,553.76
04/27/12 RUNNING, ROBERT 2,378.21
04/27/12 NAGEL, BRYAN 3,442.00
04/27/12 OSWALD, ERICK 2,359.42
04/27/12 JONES, DONALD 2,165.84
04/27/12 MEISSNER, BRENT 1,967.20
04/27/12 DEBILZAN, THOMAS 2,146.15
04/27/12 EDGE, DOUGLAS 2,590.97
04/27/12 BRINK, TROY 2,378.21
04/27/12 BUCKLEY, BRENT 2,084.28
04/27/12 KNUTSON, LOIS 2,054.96
04/27/12 NIVEN, AMY 1,425.42
04/27/12 LUKIN, STEVEN 4,498.52
04/27/12 ZWIEG, SUSAN 1,690.35
04/27/12 WHITE, JOEL 312.00
04/27/12 GERVAIS-JR, CLARENCE 3,985.69
04/27/12 SVENDSEN, RONALD 2,967.81
04/27/12 WESSELS, TIMOTHY 24.00
04/27/12 SEDLACEK, JEFFREY 2,845.83
04/27/12 STREFF, MICHAEL 2,956.56
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04/27/12 FONTAINE, KIM 562.25
04/27/12 FOX, KELLY 60.00
04/27/12 DUNN, RYAN 1,056.90
04/27/12 ERICKSON-CLARK, CAROL 49.00
04/27/12 DEMPSEY, BETH 252.50
04/27/12 DIONNE, DANIELLE 132.25
04/27/12 COSTA, JOSEPH 610.00
04/27/12 CRANDALL, KRISTA 119.25
04/27/12 BUCKLEY, BRITTANY 277.80
04/27/12 BUTLER, ANGELA 85.00
04/27/12 BIGGS, ANNETTE 65.79
04/27/12 BRUSOE, CRISTINA 47.78
04/27/12 ANDERSON, MAXWELL 375.73
04/27/12 BAUDE, SARAH 109.50
04/27/12 VUE, LOR PAO 204.00
04/27/12 ANDERSON, ALYSSA 19.38
04/27/12 PENN, CHRISTINE 2,332.74
04/27/12 SHERRILL, CAITLIN 638.68
04/27/12 KULHANEK-DIONNE, ANN 354.00
04/27/12 PELOQUIN, PENNYE 661.17
04/27/12 HOFMEISTER, MARY 1,101.80
04/27/12 HOFMEISTER, TIMOTHY 446.55
04/27/12 GLASS, JEAN 2,125.10
04/27/12 HER, PETER 322.15
04/27/12 CRAWFORD - JR, RAYMOND 475.38
04/27/12 EVANS, CHRISTINE 1,385.23
04/27/12 SCHULTZ, SCOTT 3,090.82
04/27/12 ANZALDI, MANDY 1,467.39
04/27/12 HAAG, MARK 2,461.55
04/27/12 ORE, JORDAN 1,539.75
04/27/12 ADAMS, DAVID 1,837.00
04/27/12 GERMAIN, DAVID 2,155.39
04/27/12 TAYLOR, JAMES 2,738.98
04/27/12 VUKICH, CANDACE 78.75
04/27/12 ROBBINS, CAMDEN 132.00
04/27/12 SCHALLER, SCOTT 204.38
04/27/12 LARSON, KATELYN 126.00
04/27/12 ROBBINS, AUDRA 3,019.96
04/27/12 KHOURY, SARAH 511.00
04/27/12 KOHLMAN, JENNIFER 175.75
04/27/12 DWELLY, KATHLEEN 37.50
04/27/12 GERMAIN, BRADY 76.00
04/27/12 BJORK, BRANDON 390.50
04/27/12 BRENEMAN, NEIL 2,159.70
04/27/12 BERGER, STEPHANIE 249.38
04/27/12 BETHEL III, CHARLES 206.13
04/27/12 SWAN, DAVID 2,766.15
04/27/12 WELLENS, MOLLY 1,676.05
04/27/12 CARVER, NICHOLAS 3,244.09
04/27/12 FISHER, DAVID 3,807.86
04/27/12 MARTIN, MICHAEL 2,709.35
04/27/12 BRASH, JASON 2,393.35
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04/27/12 HITE, ANDREA 31.50
04/27/12 KENN, MADELINE 49.00
04/27/12 BOSLEY, CAROL 220.00
04/27/12 DANIEL, BREANNA 58.50
04/27/12 WEDES, CARYL 49.50
04/27/12 WOLFGRAM, MARY 52.65
04/27/12 TUPY, MARCUS 285.00
04/27/12 WARNER, CAROLYN 369.60
04/27/12 TRUE, ANDREW 65.14
04/27/12 TUPY, HEIDE 91.60
04/27/12 SMITLEY, SHARON 336.70
04/27/12 TREPANIER, TODD 264.00
04/27/12 SMITH, ANN 81.20
04/27/12 SMITH, CASEY 159.28
04/27/12 SCHREINER, MICHELLE 83.31
04/27/12 SKAAR, SAMANTHA 125.00
04/27/12 SCHREIER, ROSEMARIE 267.25
04/27/12 SCHREINER, MARK 47.45
04/27/12 RUIZ, MARIA 46.00
04/27/12 SCHMIDT, EMILY 44.20
04/27/12 RONNING, ISAIAH 188.65
04/27/12 RONNING, ZACCEUS 43.80
04/27/12 RESENDIZ, LORI 793.44
04/27/12 RICHTER, DANIEL 113.40
04/27/12 PROESCH, ANDY 530.06
04/27/12 RANEY, COURTNEY 535.00
04/27/12 NORTHOUSE, KATHERINE 95.38
04/27/12 POVLITZKI, MARINA 19.00
04/27/12 NADEAU, KELLY 156.65
04/27/12 NELSON, ELEONOR 100.00
04/27/12 MCCANN, NATALIE 104.00
04/27/12 MUSA, OLUTOYIN 20.00
04/27/12 LAMEYER, BRENT 34.88
04/27/12 LAMSON, ELIANA 72.00
04/27/12 KOLLER, NINA 115.76
04/27/12 KRONHOLM, KATHRYN 787.90
04/27/12 JOYER, ANTHONY 37.00
04/27/12 KOHLER, ROCHELLE 36.00
04/27/12 JOHNSON, BARBARA 238.15
04/27/12 JOHNSON, KAITLYN 31.40
04/27/12 HORWATH, RONALD 2,614.55
04/27/12 JANSON, ANGELA 34.00
04/27/12 HEINRICH, SHEILA 728.00
04/27/12 HOLMBERG, LADONNA 340.00
04/27/12 HAGSTROM, EMILY 40.20
04/27/12 HANSEN, HANNAH 76.20
04/27/12 GRAY, MEGAN 106.23
04/27/12 GRUENHAGEN, LINDA 495.43
04/27/12 GADOW, VERONIKA 33.36
04/27/12 GIEL, NICOLE 95.00
04/27/12 FRAMPTON, SAMANTHA 142.00
04/27/12 GADOW, ANNA 267.95
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9986793
9986794
9986795
9986796
9986797
9986798
9986799
9986800
9986801
9986802
9986803
9986804
9986805
9986806 04/27/12 VANG, GEORGE 65.25
496,491.39
04/27/12 REMNYAKOVA, ANZHELIKA 72.50
04/27/12 STEFFEN, MICHAEL 87.00
04/27/12 BELMARES, GABRIEL 65.25
04/27/12 MORGAN, LINDSEY 230.19
04/27/12 WEINHAGEN, SHELBY 163.98
04/27/12 RANGEL, SAMANTHA 28.00
04/27/12 SCOTT, HALEY 44.10
04/27/12 WALES, ABIGAIL 95.75
04/27/12 ERICSON, RACHEL 54.60
04/27/12 MCMAHON, MICHAEL 69.60
04/27/12 DIAZ, SARITA 40.50
04/27/12 VANG, TIM 496.00
04/27/12 KREGER, JASON 2,087.22
04/27/12 BENNETT, ERIN 91.00
04/27/12 FOWLDS, MYCHAL 3,791.22
04/27/12 FRANZEN, NICHOLAS 2,614.98
04/27/12 WOEHRLE, MATTHEW 2,200.55
04/27/12 BERGO, CHAD 2,678.00
04/27/12 AICHELE, CRAIG 2,776.67
04/27/12 PRIEM, STEVEN 2,415.66
04/27/12 SCHULZE, KEVIN 252.00
04/27/12 THOMPSON, BENJAMIN 341.50
04/27/12 PRINS, KELLY 1,952.21
04/27/12 REILLY, MICHAEL 1,996.10
04/27/12 DOUGLASS, TOM 2,109.32
04/27/12 MALONEY, SHAUNA 127.50
04/27/12 BORCHERT, JONATHAN 79.75
04/27/12 COLEMAN, PATRICK 153.06
Packet Page Number 50 of 280
Agenda Item G.2.
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Spring 2012 Clean-Up Event Summary
DATE: May 9, 2012 for the May 14 City Council Meeting
INTRODUCTION
The Spring Clean-Up Event was held on April 21, 2012, at Aldrich Arena. The following summarizes the
event.
DISCUSSION
Home Expo/Spring Clean Up Joint Events
This year the Spring Clean Up coincided with the Home Expo which took place in the Aldrich Arena
building. All participants of the Spring Clean Up received a free ticket to the Home Expo.
The Home Expo event organizer in turn allowed Maplewood the use of two booths, one for the City’s
building department and one for the Environmental and Natural Resources Commission. The Home Expo
event coordinators were pleased with the joint events as it drew participants into the Home Expo. They
have requested that the City hold its 2013 Spring Clean Up with their Home Expo again next year.
While staff appreciated the opportunity to jointly promote events, we did find the use of half of the parking
lot for the Spring Clean Up to be less efficient than the use of the full parking lot as in previous years. Staff
would like to thank Chad Hermanson and the police reserves for assisting in last minute changes to the
Spring Clean Up layout and traffic flow. With that said, staff has requested the use of the full parking lot for
the 2013 Spring Clean Up which is scheduled for April 20, 2013.
Spring Clean Up Summary and Comparisons
Following is a comparison of attendance and materials collected during the last three Spring and Fall Clean
Ups:
Attendance and #
of Item Collected
Year
2010 2011 2012
Spring Fall Spring Fall Spring
Attendance (# of
vehicles)
382 341 276 289 260
Garbage 22.56 tons 14.73 tons 9.64 tons 13.76 tons 12.5 tons
Demo/Construction 15.41 tons 9.32 tons 12.06 tons 12.56 tons 31.19 tons
Appliances (#) 136 119 83 64 74
Tires (# at event) 68 44 17 23 32
Tires (# picked up
from right-of-ways
by public works)
224 198 202 297 182
Packet Page Number 51 of 280
Attendance and #
of Item Collected
Year
2010 2011 2012
Spring Fall Spring Fall Spring
Electronic Waste 14,868 lbs 15,946 lbs 12,007 lbs 10,608 lbs 12,398 lbs
Mattresses
Recycled (#)
N/A 61 60 61 41
Furniture Collected
for Reuse
6,750 lbs 11,000 lbs 11,000 lbs 6,750 lbs 9,000 lbs
Carpet Recycled N/A N/A N/A N/A 800 lbs
Bicycles Collected
for Reuse
700 lbs
29 bikes
2,000 lbs
76 bikes
1,500 lbs
60 bikes
1,300 lbs
53 bikes
1,250 lbs
54 bikes
Food/Donations
Collected for
Second Harvest
Heartland
70 lbs
$44
94 lbs
$55
33 lbs 46 lbs
$15
22 lbs
Volunteers
Staff would like to thank the volunteers and organizations who volunteered their time and resources during
the Spring Clean Up. Oliver Liu and Susan Young volunteered during the event. John and Ann Gutteter,
owners of Papa Murphy’s (2303 White Bear Avenue), donated, cooked, and delivered pizzas for the
vendors and volunteers for lunch; as well as offered one-half off pizza coupons to participants of the Spring
Clean Up.
Fall Clean Up
Staff will be working with District Council 2 staff and board members to organize a joint Fall Clean Up with
Maplewood. The event is tentatively scheduled for Saturday, October 20, 2012, at Aldrich Arena. The
partnership makes good economic and staffing sense since both organizations have seen a decline in the
number of vehicles participating in Clean Ups from a high of 500 in earlier years to an average of 250 to
300 in current years.
SUMMARY
No action is required on this item.
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Item G3
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, Citizen Services Director
DATE: May 8, 2012
SUBJECT: Approval of Resolution for a Temporary Gambling Permit and Waive Permit Fee
for St. Paul East Parks Lions – Maplewood Community Center
Introduction
An application has been submitted for a temporary gambling permit by Thomas O’Ryan on
behalf of St. Paul East Parks Lions, 1821 Myrtle Street. The permit is to conduct excluded
bingo at the Maplewood Community Center, 2100 White Bear Avenue to raise funds for Fish
Creek. The event will be held on Thursday, July 26, 2012 from 5:00 p.m. to 9:00 p.m. The
organizer of the event is requesting the fees for this permit be waived.
In order for the State of Minnesota to issue a temporary gambling permit, approval of the
following resolution from the City is required:
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary gambling permit is approved for St. Paul East Parks Lions to conduct excluded bingo
at the Maplewood Community Center, 2100 White Bear Avenue.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Recommendation
It is recommended that the Council approve the resolution for a temporary gambling permit for
St. Paul East Parks Lions to conduct excluded bingo at the Maplewood Community Center,
2100 White Bear Avenue. It is further recommended that the Council approve the fee in the
amount of $58 be waived for the temporary gambling permit.
Packet Page Number 53 of 280
Item G4
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, Citizen Services Director
DATE: May 8, 2012
SUBJECT: Approval of Resolution for a Temporary Gambling Permit and Waive Permit Fee
for St. Paul East Parks Lions – Ramsey County Fair
Introduction
An application has been submitted for a temporary gambling permit by Thomas O’Ryan on
behalf of St. Paul East Parks Lions, 1821 Myrtle Street. The permit is to conduct excluded
bingo to raise funds to give back to the community. Bingo will be held at the Ramsey County
Fair, 2020 White Bear Avenue from July 11, 2012 to July 13, 2012 from 4:00 p.m. to 11:00 p.m.;
and July 14, 2012 to July 15, 2012 from 12:00 p.m. to 12:00 a.m.
As part of the event, an application for a temporary permit for on-sale 3.2 beer has also been
submitted. The organizer of the event is requesting the fee of $275 for this permits be waived.
In order for the State of Minnesota to issue a temporary gambling permit, approval of the
following resolution from the City is required:
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary gambling permit is approved for St. Paul East Park Lions to conduct excluded bingo
at the Ramsey County Fair, 2020 White Bear Avenue.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Recommendation
It is recommended that the Council approve the resolution for a temporary gambling permit for
St. Paul East Parks Lions to conduct excluded bingo at the Ramsey County Fair, 2020 White
Bear Avenue. It is further recommended that the Council approve the fees in the amount of
$275 be waived for a temporary permit for on-sale 3.2 beer.
Packet Page Number 54 of 280
Agenda Item G5
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Terrie Rameaux, Human Resource Coordinator
Chuck Ahl, Assistant City Manager
SUBJECT: Resolution Amending ICMA-RC Deferred Compensation Plan
DATE: May 1, 2012
INTRODUCTION/SUMMARY
The City has had an established pre-tax deferred compensation or 457 plan with ICMA
Retirement Corporation for its employees for many years. In 2011, after final IRS guidance,
ICMA introduced a new option referred to as the 457 Roth plan. The 457 Roth is a post-tax
option allowing employees more flexibility in planning for their retirement. There is no cost to the
City or contribution by the City to this option. The attached resolution amends the City’s ICMA-
RC Deferred Compensation plan to incorporate these changes.
RECOMMENDED ACTION
It is recommended that the City Council approve the attached resolution amending the City of
Maplewood’s Deferred Compensation Plan.
Attachment:
1. Resolution Amending Deferred Compensation Plan
Packet Page Number 55 of 280
RESOLUTION TO AMEND
DEFERRED COMPENSATION PLAN
Plan Number: 3 0 0 8 8 2
Name of Employer: City of Maplewood State: Minnesota
Resolution of the above named Employer (“Employer”)
WHEREAS, the Employer has employees rendering valuable services and
W HEREAS, the Employer has established a deferred compensation plan for such employees
that serves the interest of the Employer by enabling it to provide reasonable retirement security
for it’s employees, by providing increased flexibility in its personnel management system, and by
assisting in the attraction and retention of competent personnel and
WHEREAS, the Employer has determined that the continuance of the deferred compensation
plan will serve these objectives; and
NOW THEREFORE BE IS RESOLVED that the Employer hereby amends and restates the
deferred compensation plan (the “Plan”) in the form of the ICMA Retirement Corporation 4578
Governmental Deferred Compensation Plan & Trust, to include the associated Roth
amendment.
BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the
Employer serving as trustee (“Trustee”), for the exclusive benefit of Plan participants and their
beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee’s
beneficial ownership of Plan assets held in VantageTrust shall be held for the further exclusive
benefit of the Plan participants and their beneficiaries.
BE IT FURTHER RESOLVED that the employer hereby agrees to serve as Trustee under the
Plan.
I, _________________________________, Clerk of the City of Maplewood, Minnesota, do
hereby certify that the foregoing resolution, proposed by the Trustee was duly passed and
adopted by the City Council of the City of Maplewood at a regular meeting thereof held on the
14th day of May 2012.
WITNESS by my hand this _______ day of May 2012.
_____________________________________
City Clerk
City of Maplewood, Minnesota
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Agenda Item G-6
AGENDA REPORT
TO: City Manager
FROM: Finance Manager
SUBJECT: Approval of Closure of Debt Service Funds
DATE: May 1, 2012 for May 14, 2012 council meeting
INTRODUCTION
Three debt service funds need to be closed because bonds were paid off in 2011.
DISCUSSION
GO Improvement Bonds 1998B and 2002B, and GO Equipment Certificates 2006B were all paid
off in 2011. Because transfers have previously been made from the General Fund to the 1998B
and 2006B issues, it is proposed that these two funds be closed to the General Fund. The
2002B issue was partially financed with St. Paul WAC fees so it is proposed that it be closed to
the St. Paul Water District (WAC) Fund. The transfers listed below are needed to close the
funds.
From To
Amount Fund Series Fund
$ 128.69
334 1998B Bonds
101 General Fund
5,032.72 342 2002B Bonds 407 St. Paul WAC
39,994.88 355 2006B Bonds 101 General Fund
FINANCIAL IMPACT
There is no financial impact to the city as the proposal is to transfer money between funds.
RECOMMENDATION
It is recommended that the Council authorize the transfers listed above and authorize the
Finance Manager to make the appropriate budget adjustments.
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AGENDA NO: G-7
AGENDA REPORT
TO: James W. Antonen, City Manager
FROM: Gayle Bauman, Finance Manager
RE: AUTHORIZATION TO DISPOSE OF OLD FINANCIAL RECORDS
DATE: May 7, 2012 for May 14, 2012 Council Meeting
INTRODUCTION
Annually the City disposes of financial records that have passed their legally required
retention period. However, before the records can be destroyed, the City is required by law
to submit the attached application for approval to the State. The application has been
submitted and approved by the Minnesota Historical Society.
RECOMMENDATION
It is recommended that the attached resolution be adopted so that the appropriate financial
records can be destroyed.
Attachments:
1. Minnesota Historical Society Application for Authority to Dispose of Records
2. Resolution
Packet Page Number 58 of 280
I Y11 MINNESOTA HISTORICAL SOCIETY
Instructions:
STATE ARCHIVES DEPARTMENT
APPLICATION FOR AUTHORITY
TO DISPOSE OF RECORDS
FOR USE BY RECORDS PANEL
Application No. Date
01~-IJ71
1. This fonn does not provide continuous authority to dispose of similar records and cannot be used to approve a records retention
schedule.
2. Complete original and three copies. Photocopies are acceptable.
3. Complete-items 1 through 6 and item 8. Use reverse side to continue records description. If more space is needed, use plain paper.
4. Send original and two copies to the State Archives Department, 345 Kellogg Boulevard West, St. Paul, MN 55102-1906.
5. Retain one copy until your approved copy is returned. The approved copy will be your authority to dispose of records. It should be
retained pennanently.
6. Additional copies ofthis fonn are available from the address above or by telephoning (651) 259-3460. (FAX: (651) 296-9961).
NOTE: Laws of 1971, Chapter 529, Section 3 reads as follows: "It is the policy of the legislature that the disposal and preservation
of public records be controlled exclusively by Minnesota Statutes, Chapter 138 and by this act, thus, no prior, special or general
statute shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed by
such chapter or by this act and no general or special statute enacted subsequent to this act shall be construed to authorize or prevent
the disposal of public records at a time or in a manner different than prescribed in chapter 138 or in this act unless it expressly
exempts such records from the provision of such chapter and this act by specific reference to this section."
I. Agency or Office 2. Division or Section 3. Quantity of Records
__ --:;28~---Cubic Feet
City of Maplewood Finance Department
4. Location ofRecords 5. Laws other than M.S. 138.17 that relate to the destruction or safekeeping of the
records: ·
Maplewood Public Works Building
6. I certify that the records listed on this application are accurately described, and
thatthey have no further administrative, legal, or fiscal value for tlis agency.
~ z~r= b.-A vv~
Au 1zed Signature (Type name below)
Gayle Bauman 1/3/2012
Name
Finance Manager
Date
651-249-2902
Title Phone
7. Exceptions to Destruction, (For use by Records Disposition Panel).
None to our knowledge
8. Description of Records. Describe each record series or type of record separately. Number each series, beginning with "I".
A. Item No. B. Name of record, form numbers, content, usage, arrangement, original
duplicate, or microfilmed.
FINANCIAL RECORDS (6-year retention)
AlP Check Register
Bank Statements/Bank reconciliation (box 4)
Deposit Slips {box 5)
Cancelled AlP checks
Receipts (box 13)
Journal Entry Books (box 6)
Budget Changes Documentation
Original
Original
Original
Original
Original
Original
Original
C. Inclusive Dates
2005
2004 & 2005
2004 & 2005
2005 & 2005
2005
2005
2005
Attachment 1
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A Item No.
1 cont.
2
3
4
PRl (6/97)
B. Name of record, form numbers, content, usage, arrangement, original
duplicate, or microfilmed.
FINANCIAL RECORDS (6-year retention), Continued
Charitable Gambling
ACHNVires
Ambulance Month End Reports
AIR!MIS/DEV Billing Records
Ambulance Remits
FINANCIAL RECORDS (10-year retention)
Paid Invoices & Claim Vouchers
PAYROLL RECORDS (6-year retention)
P/R Leave Hours Report
Time Sheets
P/R Check Register
Cancelled P/R Checks
Garnishments
P/R Deductions-UW, W-2, W-4 Forms
Pay Rate Documentation
PAYROLL RECORDS (10-year retention)
Payroll reports (qtly, State WIH, Federal, and FICA
Original
Original
Original
Original
Original
Original
Original
Original
Original
Original
Original
Original
Original
Original
C. Inclusive Dates
004 & 2005
004 & 2005
004 & 2005
004 & 2005
004 & 2005
001
005
005
005
005
004 & 2005
004 & 2005
boo4 & 20o5
2000 & 2001
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R E S O L U T I O N
WHEREAS, M.S.A. 138.17 governs the destruction of city records; and
WHEREAS, a list of records has been presented to the Council with a
request in writing that destruction be approved by the Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA;
1. That per state law, the Finance Manager has applied to the
Minnesota State Historical Society for an order authorizing
destruction of the records as described in the attached list.
2. That the State has approved the Application for Authority to
Dispose of Records and the Finance Manager is hereby
authorized and directed to destroy the records listed.
Attachment 2
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AGENDA REPORT
TO: City Council
FROM: Chuck Bethel, City Attorney for HR/Labor Relations
SUBJECT: Resolution Approving PERA Coverage for Local Officials
DATE: May 3, 2012
INTRODUCTION/SUMMARY
In order to continue to provide both social security and PERA benefits to its elected officials, the
City is required to adopt this resolution which declares that it shall be the policy of the City to
both extend the provisions of Minnesota Statutes section 355.02 Subd. 3(b) providing full social
security coverage to eligible elected officials and to direct the Public Employees Retirement
Association (PERA) to execute a modification to the section 218 agreement between the State
of Minnesota and the Secretary of Health and Human Services to provide that coverage. This
resolution essentially fulfills a technical requirement under the law to approve and continue our
current practices.
RECOMMENDATION:
Approve and sign the attached Resolution.
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RESOLUTION NO. ___
SOCIAL SECURITY RESOLUTION FOR ENTITIES WITH ELECTED OFFICIALS
CURRENTLY HOLDING POSITIONS COVERED BY THE DEFINED CONTRIBUTION PLAN
(AND EXCLUDED FROM THE COORDINATED PLAN)
W HEREAS, Minnesota Statutes Section 355 sets procedures to allow a governmental subdivision to extend
full Social Security coverage to certain local elected officials who are members of, or are eligible for
membership in, the Defined Contribution Plan administered by the Public Employees Retirement
Association; and
W HEREAS, City of Maplewood desires to offer full Social Security coverage to its eligible elected officials.
NOW , THEREFORE, BE IT RESOLVED that the City of Maplewood does hereby adopt the following resolution:
SECTION 1. It is hereby declared to be the policy of this governing body to extend the provisions of
Minnesota Statutes Section 355.02, Subd. 3(b), providing full Social Security coverage to eligible elected
officials of the governmental subdivision named above.
SECTION 2. In pursuance of said policy this governing body hereby requests and authorizes the execution
of a divided vote referendum under Section 218(d)(6) of the Social Security Act for the purpose of allowing
current eligible elected officials the option of paying the Social Security and, if applicable, Medicare taxes
imposed by the Federal Insurance Contributions Act. The coverage of current elected local officials shall
be effective as of 1/1/2007 for those eligible officials who vote “Yes” in the divided vote Social Security
referendum. The referendum will be conducted pursuant to applicable state and federal regulations by a
designee of this entity under the supervision of a representative of the Public Employees Retirement
Association acting as the designated State Social Security Administrator.
SECTION 3. The Public Employees Retirement Association is hereby directed to execute a modification to
the section 218 Agreement between the State of Minnesota and the Secretary of Health and Human
Services to secure full Social Security coverage of the eligible elected officials who vote “Yes” in the
referendum and all local newly-elected officials of this governmental subdivision.
SECTION 4. Withholdings from the salaries of elected officials for the purposes provided in this resolution
are hereby authorized to be made in the amounts and at such times as may be required by applicable
federal and state laws and regulations.
SECTION 5. Employer contributions shall be paid from amounts appropriated for such purposes and
payment of employee and employer contributions shall be paid to the Internal Revenue Service in such
amounts and at such times as are designated in Internal Revenue Code.
SECTION 6. The City of Maplewood shall maintain such records and submit such reports as may be
required by the Public Employees Retirement Association or the Social Security Administration.
SECTION 7. This resolution shall take effect and be in full force from and after its passage.
Adopted this 14th of May, 2012
___________________________ __________________________
Will Rossbach, Mayor Karen Guilfoile, City Clerk
___________________________
James W. Antonen, City Manager
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Alan Kantrud, City Attorney
SUBJECT: Consider Approval of Contract with Friends of the Mississippi River
for Fish Creek Partnership
DATE: May 8, 2012 for May 14, 2012 Council Meeting
INTRODUCTION
In 2010, City Council approved recommendations for the Fish Creek Natural Area Greenway.
One of the priorities for the greenway is the purchase of a 69.6-acre site south of Carver Road.
The City has agreed to purchase the site from The Conservation Fund and has secured 70%
of the funding needed for acquisition. Staff continues to seek grants and The Fish Creek
Committee has set a goal to raise $100,000 from residents and local businesses. Friends of
the Mississippi River has offered to support the fundraising efforts for acquisition of Fish
Creek.
DISCUSSION
Maplewood has entered into an agreement with The Conservation Fund to purchase the 69.6-
acre Fish Creek parcel, south of Carver Avenue. The city has secured $1,531,000 of the
$2,160,000 needed to purchase the land. We currently have grant requests out to 3M
Foundation ($200,000) and Natural and Scenic Area Grant ($94,000); and Friends of the
Mississippi River has requested support for this project ($162,000) via a Legislative-Citizen
Commission on Minnesota Resources (LCCMR) grant they submitted with Metro Conservation
Corridor Partners.
Granting agencies have encouraged the city to show community support for the project
through donations from individuals and local businesses. The City is not allowed to launch a
fundraising campaign of this sort. However, earlier this year, a group of residents formed the
Fish Creek Committee to raise awareness of the project and to help raise $100,000 towards
acquisition. Staff is supporting the committee in their activities to present special events and
develop materials to raise awareness. Resident Ginny Yingling is chairing the committee’s
fundraising efforts. The Committee has developed a strategy to solicit funds from individuals
and local businesses and will host a fundraising event in 2012. However, the Fish Creek
Committee is not in a position to take on financial responsibilities and needs the support of a
partner that can do so.
Friends of the Mississippi River (FMR), a non-profit group dedicated to protection and
enhancement of the Mississippi River in the Twin Cities, participated in developing the
recommendations for the Fish Creek Natural Area Greenway. Acquisition and protection of
the Fish Creek parcel is consistent with their mission and they are excited about the progress
the City has made towards acquiring this land. They would like to support the acquisition
efforts. In addition to including Fish Creek in their LCCMR grant request, they are willing to be
Fiscal Agent for funds raised by the Fish Creek Committee. In that capacity, they would
accept donations for Fish Creek acquisition (solicited by the Fish Creek Committee), maintain
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records of the donations, formally acknowledge and thank donors, provide a tax-deductible,
charitable purpose to donors and provide the necessary financial accounting and tax reporting
for these gifts. FMR will then, periodically, submit a donation to the City towards acquisition of
Fish Creek. FMR is a well-respected organization and has the staffing and systems in place to
carry out these functions.
In order to proceed, FMR would like to enter into an agreement with the City of Maplewood
that clarifies roles and responsibilities. Key items in the agreement include:
1. FMR shall serve as Fiscal Agent for donations for acquisition of the Fish Creek parcel.
2. FMR shall establish a designated account for the project segregated from their other
projects.
3. All amounts deposited in the Project Account would go towards Fish Creek acquisition,
less administrative charges.
4. All disbursements from the account shall be treated as payments made to or on behalf
of the City to accomplish acquisition of the parcel.
5. The City shall give proper credit to FMR in publicity about the project.
6. The agreement shall be subject to review annually.
As indicated above, FMR would cover their expenses for processing Fish Creek donations by
taking administrative costs from those donations. The administrative charges would be a very
small percentage of the funds raised.
Partnerships have been essential to the progress made towards acquisition of the Fish Creek
parcel. The Fish Creek Committee would like to raise funds towards this effort and needs the
support of FMR to do so. Staff recommends the City enters into an agreement with FMR that
clarifies roles in this endeavor. The City would be the sponsored entity acting through the Fish
Creek Committee.
RECOMMENDATION
Staff requests that the City Council considers approval of entering into an agreement with
Friends of the Mississippi River that clarifies their role as Fiscal Agent in accepting donations
for Fish Creek acquisition, thereby supporting efforts by the Fish Creek Committee to raise
funds towards acquisition of Fish Creek.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
DATE: May 7, 2012 for May 14, 2012 Council Meeting
RE: Resolution Accepting Donation from Maplewood Oakdale Lions to City of
Maplewood
Introduction
A donation of $300 was donated by Maplewood Oakdale Lions Club to the City of
Maplewood’s Parks and Recreation Department to purchase trees for Lions Park and to
purchase refreshments for the City’s Arbor Day celebration on May 12, 2012.
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by
the governing body in the form of a resolution by a two-thirds vote.
Consideration
Approve the following resolution accepting the donation of $300 for trees for Lions Park
and for refreshments for Maplewood’s 2012 Arbor Day Celebration.
RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood’s Parks and Recreation Department has received a
donation of $300 for trees for Lions Park and for refreshments for Maplewood’s 2012
Arbor Day Celebration.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the City of Maplewood, Parks and Recreation Department to accept this donation.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ron Horwath, Aquatic Manager
SUBJ: Consider Approval of Contract Extension between the City of Maplewood and
ISD 622 for Aquatic Programming Services
DATE: May 6, 2012 – for council meeting on May 14, 2012
INTRODUCTION
The City of Maplewood and Independent School District 622 Community Education (ISD) have
entered into a contract to work cooperatively to provide aquatic program services to the
community at large. The original contract was approved by council this past January. Staff
from both entities are very pleased with the progress and results of the services provided thus
far. To that end, staff is proposing to extend the contract between the City of Maplewood and
ISD 622 for one additional year thru August 3, 2013. The contract amount was also increased
by 10% for this additional year bringing the total to $33k for services provided.
The contract requires the City of Maplewood to provide services to assist in the management
and supervision of the ISD 622 swim lessons, water exercise programs and open swim. I have
attached the proposed contract extension for council’s review and consideration. The city
attorney has reviewed and approved the language in the proposed contract.
RECOMMENDATION
Staff recommends council approve the contract extension between the City of Maplewood and
ISD 622 for aquatic programming services and authorizes the City Manager to execute
contract for one additional year with a 10% increase in payment for services rendered.
ATTACHMENTS:
1. Proposed Contract Extension Between the City of Maplewood and Independent School District
622 for Aquatic Programming Services.
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CONTRACT FOR SERVICES between ISD 622 Community Education and
the City of Maplewood
Name of Contractor: City of Maplewood; Maplewood Community Center (MCC)
Address: 2100 White Bear Avenue, Maplewood, MN 55109
Dates of Service: August 4, 2012 – August 3, 2013
Times: Varies based of swim lessons schedules
Description of Services: The direct supervision of ISD 622 Aquatics staff and coordination of
swimming lessons and water fitness classes to include:
ISD 622 Community Education Stipulations
• The City of Maplewood will provide supervision and evaluation of the 622 winter session
of swimming lessons and water exercise classes.
• The City of Maplewood will plan, schedule, train, supervise and evaluate the 622 spring,
summer, fall, and winter sessions of swimming lessons and water exercise classes.
• The City of Maplewood will schedule lifeguards for ISD 622 pool rentals and other
special events such as St. Peter’s Catholic School Swim Team, North High SCUBA, Girls
Swim Night Out, Landfall April Swim Lessons, Adaptive Aquatics, and other private
parties.
• The City of Maplewood will schedule Water Safety Instructors for Landfall April Swim
Lessons, Adaptive Aquatics, and for other special requests from ISD 622 Community
Education Manager.
• The City of Maplewood will collaborate with 622 Community Education Manager
regarding 622 swimming lesson/water exercise class fees, equipment needs, scheduling,
staffing, payroll and evaluation.
• Current ISD 622 employees will remain employees of ISD 622 for duration of this
contract. The contractor will approve time sheets & submit to ISD 622 for payment.
When additional staff is required, they will be hired as ISD 622 employees and paid at
District 622 rates.
The City of Maplewood Stipulations
• ISD 622 Community Education will pay for a certified lifeguard to be on the deck during
all swim lessons. This is to ensure optimum patron safety.
• ISD 622 Community Education will pay Water Safety Instructors and Water Safety Aides
for swim lessons.
• ISD 622 Community Education will pay Instructors for Water Fitness and Cardio Water
Workout classes.
• The Maplewood Community Center may use 622 pools for purposes of conducting Red
Cross Lifeguarding, Water Safety Instructor and re-certification courses. These trainings
will be conducted at times that least interferes with other programs such as swim
lessons and water fitness classes and can be for the benefit of both ISD 622 and City of
Maplewood programs; some of these programs may be offered to the public.
• Training sessions for both 622 and City of Maplewood staff may be conducted at any of the
available pools or facilities including MCC and may be conducted jointly with 622 and MCC staff.
Staff will be paid by their respective employers for such required trainings.
• Current City of Maplewood employees will remain employees of Maplewood for
duration of this contract. When additional staff is required, City of Maplewood staff can
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be hired as ISD 622 employees and paid at District 622 rates. The contractor will
approve time sheets & submit to ISD 622 for payment.
• The City of Maplewood and ISD 622 Community Education mutually agree to indemnify
and hold each other harmless for any and all occurrences relating to coordination,
supervision, management, instruction, lifeguarding, and all other relevant issues relating
to the coordination and operation of a comprehensive aquatics program.
The City of Maplewood and ISD 622 Community Education shall list each other as
additional insured for all aquatic related activities. All insurance policies and/or
agreements relating to aquatic related activities must be reviewed and approved by the
respective attorneys, City Manager for the City of Maplewood and Community
Education Director for ISD 622 Community Education.
All insurance policies and/or agreements relating to aquatic-related activities
shall require that the issuer notify the City of Maplewood and ISD Community per MN
State Statute 60A.35-.38 of any policy cancellation or non-renewal.
• Both parties agree to discuss extension of this contract in May, 2013.
• Contract expires on August 3, 2013.
Location of Services: John Glenn Middle School Pool, Skyview Community School Pool and,
Maplewood Middle School Pool
Total amount to be paid by ISD 622 Community Education to the City of Maplewood: $33,000
This is a contract between Independent School District No. 622 and the contractor as specified
above. It is agreed that the City of Maplewood will invoice ISD 622 Community Education for
the amount of $8250 at the end of each session (12/15/12, 3/31/13, 5/31/13, 8/3/13). Either
party may terminate this Contract upon giving the other party a ninety (90) day written notice.
The contractor is accountable to Patricia Svendsen – ISD 622 Community Education Manager.
Chuck Ericksen: Date:
ISD 622 Community Education Director
Patricia Svendsen: Date:
ISD 622 Community Education Manager
Jim Antonen: Date:
City of Maplewood City Manager
DuWayne Konewko: Date:
City of Maplewood Parks and Recreation Director
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ann Hutchinson, Lead Naturalist
DATE: Tuesday, May 8, 2012
RE: Approval of Resolution Accepting Donation from Friends of Maplewood Nature to
Maplewood Nature Center
Introduction
In April 2012, The Friends of Maplewood Nature donated 10 pair of new binoculars
(value of $885) to the Maplewood Nature Center. The binoculars are appropriate for
ages 3rd grade to adult.
Minnesota State Statute 465.03 states that gifts to municipalities shall be accepted by
the governing body in the form of a resolution by a two-thirds vote.
Consideration
Approve the following resolution accepting the donation of 10 pair of new binoculars to
the Maplewood Nature Center.
RESOLUTION
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of 10 pair of new binoculars to the Maplewood Nature Center.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes
the City of Maplewood, Parks and Recreation Department to accept this donation.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Steve Kummer, Staff Engineer
SUBJECT: Approval of Grant Agreement between the Capitol Region Watershed
District and the City of Maplewood, Western Hills Area Street Improvement,
City Project 10-14
DATE: April 24, 2012
INTRODUCTION
The City Council will consider approval of a grant agreement with the Capitol Region Watershed District
(CRWD) to receive grant funds for a pervious concrete parking lot and sidewalk constructed as part of
the Western Hills Area Street Improvement project.
BACKGROUND
On May 9th, 2011, the Council awarded a contract to T.A. Schifsky and Sons for the construction of
street improvements to the Western Hills neighborhood generally located north of Larpenteur Avenue
and south of Roselawn Avenue west of I-35E. As part of this improvement project, the City
implemented its boulevard rain water garden program and constructed several areas of pervious
pavement. Pervious pavement areas included the dead ends of Bellwood Avenue and Summer Street,
a pervious sidewalk along Adolphus Street north of Larpenteur Avenue, and the reconstruction of the
Western Hills Park parking lot to pervious concrete.
DISCUSSION
The City applied for a cost-share grant through CRWD for 50% funding of the pervious concrete
construction and rain water garden improvements. The CRWD board approved a 50% cost share for
the pervious concrete construction. To receive the funds, an agreement (attached) between CRWD
and the City is required.
BUDGET
The total estimated cost of the pervious concrete improvements on the Western Hills project is $70,324.
CRWD approved a 50% cost-share for these improvements not to exceed $35,162. When the project
is complete and actual quantities have been tabulated and approved, the City will submit its request for
reimbursement for the actual cost of the improvements.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor and City Manager to enter into the
attached agreement with the Capitol Region Watershed District to receive cost-share grant funds for
pervious concrete improvements made to the Western Hills neighborhood completed as part of City
Project 10-14.
Attachments:
1. Project Map
2. Agreement
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer / Dep. Public Works Director
SUBJECT: Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order Nos. 1 and 2 with Ramsey County, White Bear
Avenue Improvements, Project 08-13
DATE: May 1, 2012
INTRODUCTION
The city council will consider approving the attached resolution directing the modification of the existing
construction contract for Change Order Nos. 1 and 2 for the White Bear Avenue portion of the project.
DISCUSSION
Ramsey County is the lead agency on this project. The White Bear Avenue Improvements are nearing
completion with only minor punch list items currently being completed in the field.
Change Order 1 is for additional aggregate base that was placed for the project. The total amount of
Change Order 1 is $58,140.00; however Maplewood’s portion is $2,610.00. Additional detail can be
found in the attachment titled Change Order 1.
Change Order 2 is for reinforcement bars used in the construction of the cast in place retaining walls at
the intersection of White Bear Avenue and County Rd D. The total amount of Change Order 2 is
$33,847.00. Maplewood’s share of that amount is $8,461.75. Additional detail can be found in the
attachment titled Change Order 2.
Maplewood’s total share for both Change Orders is $11,071.75.
BUDGET
Change Orders 1 and 2 account for a small overall increase in Maplewood’s obligation; $11,071.75
towards the project. The current approved Maplewood budget is $3,374,000. No budget adjustment is
proposed at this time.
RECOMMENDATION
It is recommended that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order Nos. 1 and 2, for City Project 08-13.
Attachments:
1. Resolution
2. Change Order 1 and 2
3. Location Map
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RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 08-13, CHANGE ORDER AGREEMENT NOS. 1 and 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered improvements to
Project 08-13, White Bear Ave / County Rd D Improvements, and has concurred with a contract let by
Ramsey County and in accordance to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
City Project 08-13 including Change Order Agreement Nos. 1 and 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The Mayor and City Manager are hereby authorized and directed to modify the existing
contract by ratifying and executing said Change Order Nos. 1, and 2.
Adopted by the Maplewood City Council on this 14th day of May 2012.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/Deputy Director Public Works
Bryan P. Nagel, Street Superintendent
SUBJECT: Approval of Purchase for 2012-2013 Road Salt
DATE: May 7, 2012
INTRODUCTION
Each year the street maintenance division purchases de-icing salt under a state cooperative purchasing
agreement. The council should consider approval of this purchase.
BACKGROUND
In order to be included in this program, the state requires the city to submit estimated salt needs for the
2012-2013 season by early May. This year the state will have two separate contracts, one for regular
road salt and one for treated road salt. Both contracts will have either the 80/120 or the 90/110 rule
which requires the purchaser to purchase either 80% or 90%, in return the vendor guarantees to supply
120% or 110% at the locked price.
Early orders are required to be included in the cooperative purchasing contract. Based on usage and
carry over from this past season, we estimate regular road salt needs of 450 tons (estimated at
$65.00/ton) and treated road salt needs of 200 tons (estimated at $75/ton).
BUDGET IMPACT
The funds for this purchase are budgeted in the snow and ice control program, 101-514-000-4180, as
part of the 2012 budget. This was a planned expenditure and estimated to be $45,000 to $60,000.
RECOMMENDATION
It is recommended that the City Council authorize the purchase of de-icing salt under state contract in
an amount not to exceed $60,000.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/Deputy Public Works Director
Bryan Nagel, Street/Storm Maintenance Superintendent
SUBJECT: Approval of Purchase for Bituminous Materials for Trail Overlays
DATE: May 7, 2012
INTRODUCTION
The council will consider authorizing purchase of bituminous materials for purposes of
overlaying recreation trails within the city.
DISCUSSION
The Park and Recreational Department identified the following five trails in need of a bituminous
overlay: Harvest Park, Playcrest Park, Nebraska Park, Geranium Park, Hazelwood Park, and
City Hall Campus (around Wicklander’s Pond).
The bituminous overlay work is expected to cost around $82,000. The work will be completed by
Public Works staff.
BUDGET IMPACT
There is no impact on the budget as these funds had been specially requested for this work and
approved by council as part of the 2012 Park Maintenance operating budget allocated in 101-
602-000-4180: Maintenance Materials.
The Public Works Superintendent will check bituminous supplier pricing on a real time basis as
the time each trail project proceeds, to ensure the most competitive price per ton is utilized.
RECOMMENDATION
It is recommended that council authorize the Public Works Department to purchase bituminous
materials in an amount not to exceed $82,000.00 to complete the subject trail overlays.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Dep. Director of Public Works/City Engineer
SUBJECT: Approval of Standard Master Agreement for Professional Services between
the City and Bolten & Menk, Inc.
DATE: May 8, 2012
INTRODUCTION
The City Council will consider whether to enter into a master agreement with Bolten & Menk, Inc. (BMI)
for professional engineering services.
BACKGROUND
The City has an active pool of two professional engineering firms to draw from for certain expertise or
when workloads require outside assistance. Those firms are Short Elliott Hendrickson, Inc. (SEH) and
Kimley-Horn & Associates, Inc. (KHA). The City is satisfied with the work provided by these firms and
their respective areas of expertise, however having a third firm in the pool is recommended. An
additional firm in the pool for example allows for more expertise to draw upon, in addition to maintaining
competiveness within the overall pool.
DISCUSSION
The City will maintain SEH and KHA within the active pool and continue to operate under the previously
approved master agreements. In selecting a third firm into the pool, a competitive process was initiated
including submittal of qualifications and an interview process. BMI was rated the highest of the firms in
providing municipal engineering services and meeting the needs of the City.
BMI serves a number of municipal clients throughout Minnesota, and in 2009 established a local
presence within the city of Maplewood at one of the office buildings located near the intersection of
County Road D and Ariel Street.
The City looks forward to the partnership with BMI within the pool. The master agreement with BMI is
standard for consultants within the pool. The City Attorney has reviewed the draft agreement and has
recommended a few minor changes.
RECOMMENDATION
It is recommended that the City Council authorize the Mayor and City Manager to enter into the
standard master agreement for professional engineering services from Bolten & Menk, Inc. Minor
changes are authorized as approved by the City Attorney. Any subsequent project-specific
contracts/proposals with Bolten & Menk, Inc. would be directed to the City Engineer or Public Works
Director for approval.
Attachments:
1. Master Agreement
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MASTER AGREEMENT FOR PROFESSIONAL SERVICES
CITY OF MAPLEWOOD
and
BOLTON & MENK, INC.
This Agreement, made this ______day of __________, 2012, by and between the CITY OF
MAPLEWOOD, 1830 East County Road B, Maplewood, Minnesota 55109 hereinafter referred
to as CLIENT, and BOLTON & MENK, INC., 2035 County Road D East, Suite B, Maplewood,
Minnesota 55109 hereinafter referred to as CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with their
Engineering Consultant Pool and whereas the CONSULTANT agrees to furnish the various
professional services required and assigned as needed by the CLIENT using Work Orders or
Addenda to this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties
hereto, it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with
proposed projects as assigned by the CLIENT and specifically described in the Work Order
or Addendum for each assignment.
B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as
described in Paragraph IV.B.
SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section
III of this Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the
disposal of the CONSULTANT for its use. Such information shall include but shall not be
limited boundary surveys, topographic surveys, preliminary sketch plan layouts, building
plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility
agreements, environmental reviews, and zoning limitations. The CONSULTANT may rely
upon the accuracy and sufficiency of all such information in performing services unless
otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon both public
and private portions of the project and pertinent adjoining properties.
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D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT
observes or otherwise becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with
respect to services to be rendered under this Agreement. Said representative shall have the
authority to transmit instructions, receive instructions, receive information, interpret and
define the CLIENT'S policies with respect to the project and CONSULTANT'S services.
F. The CLIENT shall provide such legal, accounting, independent cost estimating and
insurance counseling services as may be required for completion of the consultant services
described in this agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal
execution of the project.
H. The CLIENT will hire, when requested by the CONSULTANT, an independent test
company to perform laboratory and material testing services, and soil investigation that can
be justified for the proper design and construction of the project. The CONSULTANT
shall assist the CLIENT in selecting a testing company. Payment for testing services shall
be made directly to the testing company by the CLIENT and is not part of this Agreement.
SECTION III - COMPENSATION FOR SERVICES
A. FEES AND EXPENSES
1. The CLIENT will compensate the CONSULTANT in accordance with the following
Schedule of Fees for the time spent in performance of Agreement services or as
otherwise explicitly described in the Work Order or Addendum for the specific
assignment.
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1
No separate charges will be made for GPS or robotic total stations on Bolton & Menk,
Inc. survey assignments; the cost of this equipment is included in the rates for Survey
Technicians.
2. The preceding Schedule of Fees shall apply for services provided through December
31, 2012. Hourly rates may be adjusted by CONSULTANT on an annual basis
thereafter to reflect reasonable changes in its operating costs. Adjusted rates will
become effective on January 1st of each subsequent year.
3. Rates and charges do not include sales tax, if applicable.
4. The rates in the Schedule of Fees include labor, general business and other normal and
customary expenses associated with operating a professional business. Unless
otherwise agreed in writing, the above rates include vehicle and personal expenses,
mileage, telephone, survey stakes and routine expendable supplies; and no separate
charges will be made for these activities and materials.
5. Non-routine expenses and expenses beyond the agreed scope of services will be
invoiced separately, and include but are not limited to large quantities of prints; extra
report copies; out-sourced graphics and photographic reproductions; document
recording fees; special field and traffic control equipment rental; outside professional
and technical assistance; geotechnical services; and other items of this general nature
required by the CONSULTANT to fulfill the terms of this Agreement.
CONSULTANT shall be reimbursed at cost plus an overhead fee (not-to-exceed 15%)
for these Direct Expenses when approved by CLIENT and incurred in the performance
of the work.
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6. When it is possible to accurately define the scope of the project and the professional
services to be performed, lump sum payment or other fee arrangements or limits may
be agreed upon for total compensation.
7. Additional services as outlined in Section I.B will vary depending upon project
conditions and will be billed on an hourly basis at the rate described in Section III.A.1
B. PAYMENTS AND RECORDS
1. Prior to the processing of any and all payments, compliance with Maplewood Finance
Department regulations on the completion and filing of W-9 forms and other Internal
Revenue Service and Minnesota Department of Revenue forms as required.
2. The payment to the CONSULTANT will be made by the CLIENT upon billing at
intervals not more often than monthly at the herein rates and terms.
3. If CLIENT fails to make any payment due CONSULTANT for undisputed services and
expenses within 45 days after date of the CONSULTANT'S invoice, a service charge of
one and one-half percent (1.5%) per month or the maximum rate permitted by law,
whichever is less, will be charged on any unpaid balance.
4. In addition to the service charges described in preceding paragraph , if the CLIENT
fails to make payment for undisputed services and expenses within 60 days after the
date of the invoice, the CONSULANT may, upon giving seven days' written notice to
CLIENT, suspend services and withhold project deliverables due under this Agreement
until CONSULTANT has been paid in full all past due amounts for undisputed
services, expenses and charges, without waiving any claim or right against the CLIENT
and without incurring liability whatsoever to the CLIENT. This provision shall not
apply if Work Order or Addendum for the assignment makes provisions for delayed
payments to the CONSULTANT.
5. The Consultant will maintain records that reflect all revenues, costs incurred and
services provided in the performance of the Agreement. The Consultant will also agree
that the City, the State Auditor, or legislative authority, or any of their duly authorized
representatives at any time during normal business hours, and as often as they may
deem reasonably necessary, shall have access to and the right to examine, audit,
excerpt, and transcribe any books, documents, papers, records, etc., and accounting
procedures and practices of the Consultant which are relevant to the contract.
SECTION IV - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
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Consultant's profession currently practicing under similar conditions. No warranty, express
or implied, is made.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope of the project from that
described in Section I and/or the applicable Work Order or Addendum, and such changes
require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled
to additional compensation at the applicable hourly rates. To the fullest extent practical,
the CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to
furnishing such Additional Services. When requested by the CLIENT, the CONSULTANT
shall furnish an estimate of additional cost, prior to authorization of the changed scope of
work.
C. LIMITATION OF LIABILITY
To the fullest extent permitted by law, CONSULTANT shall indemnify, defend, and hold
harmless CLIENT and its officials, agents and employees from any loss, claim, liability,
damages, costs and expense (including reasonable attorneys’ fees and expenses of
litigation) arising from, or based in the whole, or in any part, on any negligent act or
omission or negligent act by CONSULTANT’S employees, agents, or subconsultants. In
no event shall CONSULTANT be liable to CITY for consequential, incidental, indirect,
special, or punitive damages.
To the fullest extent permitted by law and subject to the maximum limits of liability set
forth in Minnesota Statutes Section 466.04, CLIENT shall indemnify, defend, and hold
harmless CONSULTANT and its employees from any loss, claim, liability, damages, costs
and expense (including reasonable attorneys’ fees and expenses of litigation) arising from,
or based in the whole, or in any part, on any negligent act or omission or intentional act by
CLIENT’S employees, agents, or consultants. In no event shall CLIENT be liable to
CONSULTANT for consequential, incidental, indirect, special, or punitive damages.
D. INSURANCE
The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory
worker's compensation coverage.
The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit
or combined limit or excess umbrella general liability insurance policy or policies insuring
CONSULTANT against claims for bodily injury, death or property damage arising out of
CONSULTANT’S general business activities. The general liability coverage shall provide
limits of not less than $500,000 per occurrence and limits of not less than $1,500,000 for
total bodily injury, death and damage claims arising from one occurrence.
The CONSULTANT also agrees to maintain, at CONSULTANT’S expense, a single limit
or combined limit or excess umbrella automobile liability insurance policy or policies
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insuring owned, non-owned and hired vehicles used by CONSULTANT under this
Agreement. The automobile liability coverages shall provide limits of not less than
$500,000 per accident for property damage, $1,500,000 for bodily injuries, death and
damages to any one person and $1,500,000 for total bodily injury, death and damage claims
arising from one accident
During the period of design and construction of the project, the CONSULTANT also
agrees to maintain, at CONSULTANT’S expense, Professional Liability Insurance
coverage insuring CONSULTANT against damages for legal liability arising from an error,
omission or negligent act in the performance of professional services required by this
agreement. The professional liability insurance coverage shall provide limits of not less
than $500,000 per claim and an annual aggregate of not less than $1,500,000 on a claims-
made basis. If, during the term of this Agreement, such Professional Liability coverage
becomes no longer reasonably available to the CONSULTANT at commercially affordable
premiums due to market factors beyond the control the CONSULTANT, the CLIENT and
CONSULTANT agree to modify the terms or compensation of this AGREEMENT to
equitably address the needs of both parties. For purposes of this Agreement, “reasonably
available” and “commercially affordable” shall mean that more than half of the design
professionals practicing in this state in CONSULTANT’S discipline are able to obtain
coverage.
Prior to commencement of this Agreement, CONSULTANT shall provide CLIENT with
certificates of insurance, showing evidence of required coverages. Should any of the
required policies be cancelled before the expiration date shown on the certificates of
insurance, notice will be provided to the certificate holder.
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or
estimates of construction cost will generally be based upon public construction cost
information. Since the CONSULTANT has no control over the cost of labor, materials,
competitive bidding process, weather conditions and other factors affecting the cost of
construction, all cost estimates are opinions for general information of the CLIENT and the
CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions
or estimates. The CLIENT acknowledges that costs for project financing should be based
upon contracted construction costs with appropriate contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the
means, methods, techniques, schedules or procedures of construction selected by the
contractor or the safety precautions or programs incident to the work of the contractor.
G. USE OF ELECTRONIC/DIGITAL DATA
Because of the potential instability of electronic/digital data and susceptibility to
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unauthorized changes, copies of documents that may be relied upon by CLIENT are limited
to the printed copies (also known as hard copies) that are signed or sealed by
CONSULTANT. Except for electronic/digital data which is specifically identified as a
project deliverable by a Work Order or Addendum to this AGREEMENT or except as
otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed
by the CONSULTANT as part of the PROJECT is acknowledged to be an internal working
document for the CONSULTANT’S purposes solely and any such information provided to
the CLIENT shall be on an “AS IS” basis strictly for the convenience of the CLIENT
without any warranties of any kind. As such, the CLIENT is advised and acknowledges
that use of such information may require substantial modification and independent
verification by the CLIENT (or its designees). Provision of electronic/digital data, whether
required by this Agreement or provided as a convenience to the Client, does not include
any license of software or other systems necessary to read, use or reproduce the
information. It is the responsibility of the CLIENT to verify compatibility with its system
and long-term stability of media. CLIENT shall indemnify and hold harmless
CONSULTANT and its Subconsultants from all claims, damages, losses, and expenses,
including attorneys' fees arising out of or resulting from third party use or any adaptation or
distribution of electronic/digital data provided under this AGREEMENT, unless such third
party use and adaptation or distribution is explicitly authorized by this AGREEMENT.
H. REUSE OF DOCUMENTS
Drawings and Specifications and all other documents (including electronic and digital
versions of any documents) prepared or furnished by CONSULTANT pursuant to this
AGREEMENT are instruments of service in respect to the Project and CONSULTANT
shall retain an ownership interest therein. Upon payment of all fees owed to the
CONSULTANT, the CLIENT shall acquire an ownership interest in all identified
deliverables (including Plans and Specifications, together with any other documents
delivered to the CLIENT or to others on behalf of the CLIENT) for any reasonable use
relative to the Project and the general operations of the CLIENT. CLIENT may make and
disseminate copies for information and reference in connection with the use and
maintenance of the Project by the CLIENT. However, such documents are not intended or
represented to be suitable for reuse by CLIENT or others on extensions of the Project or on
any other project. Any reuse by CLIENT or, any other entity acting under the request or
direction of the CLIENT, without written verification or adaptation by CONSULTANT for
such reuse will be at CLIENT'S sole risk and without liability or legal exposure to
CONSULTANT and CLIENT shall indemnify, defend and hold harmless CONSULTANT
from all claims, damages, losses and expenses including attorney's fees arising out of or
resulting from such reuse.
I. CONFIDENTIALITY AND MINNESOTA GOVERNMENT DATA PRACTICES ACT
1. CONSULTANT agrees to keep confidential and not to disclose to any person or entity,
other than CONSULTANT’S employees and subconsultants any information obtained
from CLIENT not previously in the public domain or not otherwise previously known
to or generated by CONSULTANT. These provisions shall not apply to information in
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whatever form that comes into the public domain through no fault of CONSULTANT;
or is furnished to CONSULTANT by a third party who is under no obligation to keep
such information confidential; or is information for which the CONSULTANT is
required to provide by law or authority with proper jurisdiction; or is information upon
which the CONSULTANT must rely for defense of any claim or legal action.
2. All data collected, created, received, maintained, or disseminated, or used for any
purposes in the course of the CONSULTANT’S performance of the Agreement is
governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section
13.01, et seq. or any other applicable state statutes and state rules adopted to implement
the Act, as well as state statutes and federal regulations on data privacy. The Consultant
agrees to abide by these statutes, rules and regulations and as they may be amended. In
the event the CONSULTANT receives a request to release data, it shall notify CLIENT
as soon as practical. The CLIENT will give instructions concerning release of data to
requesting party and CONSULTANT will be reimbursed as Additional Services by
CLIENT for its reasonable expenses in complying with the request.
J. PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period of five (5) years or such
other explicitly identified completion period, after which time the Agreement may be
extended upon mutual agreement of both parties.
K. TERMINATION
This Agreement may be terminated by either party for any reason or for convenience by
either party upon seven (7) days written notice.
In the event of termination, the CLIENT shall be obligated to the CONSULTANT for
payment of amounts due and owing including payment for services performed or furnished
to the date and time of termination, computed in accordance with Section III of this
Agreement.
L. INDEPENDENT CONTRACTOR
Nothing in the Agreement is intended or should be construed in any manner as creating or
establishing the relationship of co-partners between the parties hereto or as constituting the
CONSULTANT or any of its employees as the agent, representative, or employee of the
CLIENT for any purpose or in any manner whatsoever. The CONSULTANT is to be and
shall remain an independent contractor with respect to all services performed under the
Agreement.
M. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the CONSULTANT to solicit or secure
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this Contract, and that it has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from award or making of this Agreement.
N. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination
shall be considered part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the
CONSULTANT that all employees, persons seeking employment, subcontractors,
subconsultants and vendors are treated without regard to their race, religion, sex, color,
national origin, disability, age, sexual orientation, marital status, public assistance status or
any other characteristic protected by federal, state or local law.
O. CONFLICT OF INTEREST AND ETHICAL STANDARDS
1. The CONSULTANT certifies that it does not presently have an interest in real estate,
development proposals or have a client with development proposals or real estate
interests which are in the City of Maplewood or which will directly benefit or be
affected by projects that the CONSULTANT will be assigned. Furthermore, the
CONSULTANT agrees that it will not acquire interest in any real estate or development
proposals, or accept a contract with any client owning real estate or having a
development proposal in the City of Maplewood or which will be directly affected or
benefitted by a project without first notifying and discussing said interest or contract
with the CLIENT.
2. Without prior consent of the CLIENT, the CONSULTANT shall not accept work for
any private client or project which, by nature, places CONSULTANT in a conflict of
interest during its representation of the CLIENT. To remove any potential or actual
conflict of interest, a CONSULTANT representing any private party client submitting a
project or activity to the City of Maplewood shall not represent or review the project or
activity on behalf of the CLIENT.
3. No member, officer, employee or agent of the City of Maplewood or of a local public
body thereof during his or her tenure or for one year thereafter, shall have any interest,
direct or indirect, in this Agreement or the benefits therefrom.
4. CONSULTANT and CLIENT acknowledge it is a breach of ethical standards for any
person to offer, give, or agree to give any present or past City of Maplewood employee
or Council person, or for any City employee or Council person to solicit, demand,
accept, or agree to accept from another person or firm, a gratuity or an offer of
employment whenever a reasonable prudent person would conclude that such
consideration was motivated by an individual, group or corporate desire to obtain
special, preferential, or more favorable treatment than is normally accorded to the
general public.
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P. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota.
Q. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith
for a period of 30 days from the date of notice of dispute prior to proceeding to formal
dispute resolution or exercising their rights under law. Any claims or disputes unresolved
after good faith negotiations shall then be submitted to mediation using a neutral from the
Minnesota District Court Rule 114 Roster, or if mutually agreed at time of dispute
submittal, a neutral from the American Arbitration Association Construction Industry
roster. If mediation is unsuccessful in resolving the dispute, then either party may seek to
have the dispute resolved by bringing an action in a court of competent jurisdiction.
R. ASSIGNMENT
Neither party shall not assign or transfer any interest in this Agreement without the prior
written consent of the other party.
R. AMENDMENTS
It is the intent of the parties that this Agreement will be supplemented, from time to time,
by Work Order, Addendum or other written instrument that specifically describes the
scope, cost and other conditions and terms of specific work assignments to be given by
CLIENT to the CONSULTANT and that the provisions of this master Agreement shall
apply to such each Work Order or Addendum , unless explicitly excluded. Any material
alteration, modification, or variation to this Master Agreement or amendments thereto shall
be reduced to writing as an amendment and signed by the parties. Any alterations,
modifications, or variations deemed not to be material by agreement of the CLIENT and
the CONSULTANT shall not require written approval.
It is the intent of the parties that this Agreement will be amended by Work Orders,
Addenda, Amendments or other written instruments that specifically describe the scope,
cost and other conditions and terms of work assignments to be given by CLIENT to the
CONSULTANT.
S. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this
Agreement will survive the completion of all services of the CONSULTANT under this
Agreement or the termination of this Agreement for any reason.
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T. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid
and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be
reformed to replace such stricken provision or part thereof with a valid and enforceable
provision that comes as close as possible to expressing the intention of the stricken
provision.
SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises,
terms, conditions or obligation referring to the subject matter other than contained herein. This
Agreement may only be amended, supplemented, modified or canceled by a duly executed
written instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their
behalf.
CLIENT: City of Maplewood CONSULTANT:
Bolton & Menk, Inc.
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MEMORANDUM
TO: Jim Antonen, City Manager
FROM: DuWayne Konewko, Parks & Recreation Director
DATE: May 7 for the May 14 City Council Agenda
SUBJECT: Consider Approval Of RFP For Community Center For Replacement Of Cardio
Equipment
INTRODUCTION
The Maplewood Community Center is seeking proposals (sealed bids) from qualified vendors for the
lease of cardio and strength equipment.
BACKGROUND
The Maplewood Community Center strives to meet the needs of the Maplewood community by
offering programs that increase wellness for all. It seems we have reached a plateau in our
membership growth. In order to attract and retain new members and retain current members we must
offer cutting edge programs and attractive equipment.
The primary goal of the initiative is to replace and to increase the number and variety of
cardiovascular machines, and upgrade all cardiovascular equipment that is over 7 years old. The
lease contract will be for five-years or sixty months.
Many of the facilities we compete with for memberships have already transitioned into leasing
cardiovascular equipment. We at the Maplewood Community Center must offer the same quality and
cutting edge equipment that is expected when our members walk through the doors.
The proposed RFP outlines the nature of the services required, terms of engagement, and submittal
criteria. The City will be receiving proposals (sealed bids) until 10:00AM on Monday, June 18. Bids
will be opened on June 18, 2012 at 11:00AM. We will be providing a recommendation to the City
Council at the July 16 City Council meeting. The equipment must be installed by September 1, 2012.
In addition, the Maplewood Community Center reserves the right without prejudice to reject any or all
proposals. In addition, the Community Center reserves the right to evaluate proposals based on best
value for the Center and, as a result, does not guarantee the contract to the lowest bidder.
RECOMMENDATION
Staff recommends that the City Council adopt the request for proposal for cardio equipment as
outlined, with the understanding that the City Council will be making a final selection at the July 16,
2012 City Council meeting.
ATTACHMENT:
1. Request For Proposals for Lease of Cardio Equipment For MCC
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Maplewood Community Center, Maplewood Minnesota
Request for Proposal For Lease Of Fitness Equipment
The Maplewood Community Center is seeking sealed bid proposals from qualified vendors for
the lease of cardio and strength equipment.
Introduction
The Maplewood Community Center is a 90,000 square foot facility that is part of an eleven acre
site. The center houses an aquatic center with an interactive leisure pool and 25-yard lap pool,
racquetball courts, full court gymnasium, indoor suspended walking/jogging track, group fitness
studio, spinning studio, cardio and strength centers, locker rooms, restrooms, massage center,
a 350 capacity banquet room, meeting rooms, a 276 capacity theatre and 300 capacity parking
lot.
In addition to offering memberships, the center offers a variety of fee-based recreational
programs, over 70 group fitness classes per week, an annual concert series, room rentals, daily
individual and group admissions and community events. An average of 900 people visit the
center on a daily basis.
The Community Center currently is home to 7,000 members representing a variety of fitness
levels and abilities. Approximately a third of these members are actively aging adults.
Nature Of Services Required
A lease contract will encompass the following scope of equipment pieces:
Equipment # Units
Commercial Grade Treadmill 12
Commercial Grade Cross Trainer 6
Commercial Grade Upright Bike 4
Commercial Grade Recumbent Bike 6
Commercial Grade Series Summit Trainer 4
Commercial Grade Series Stepper 4
Commercial Grade Functional Trainer 2
Commercial Grade Group Cycle Bike 21
Commercial Grade Rower 3____
TOTAL UNITS 62
Additional terms of service shall include:
1. All equipment shall be a new and current production model.
2. Appurtenances and/or accessories for the equipment not herein mentioned, but
necessary to furnish a complete unit ready for use upon delivery, shall be included in this
bid.
3. All leases entered into will include setup of equipment on the mezzanine level and lower
level of the facility as well as removal of existing cardio equipment. It is the responsibility
of the bidder to be familiar with the facility prior to the bidding.
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4. Vendor should specify maintenance/service policies and procedures for all supplied
products. In addition, this should indicate the number and location of all
maintenance/service personnel, as well as response time. To ensure quality control and
quick response time, follow-up service and repairs are to be completed by a qualified
technician.
5. Please list and explain any additional value added items that your organization can
provide as part of the lease. Amenities that enhance the patron’s experience and/or
assist the Community Center’s goal of zero down time for fitness equipment will be
considered.
6. The Community Center is only interested in pursuing lease agreements that include a
five year-warranty on all parts, labor, and accessories for the majority of the equipment.
Terms of Engagement
The Community Center is interested in a five-year (lease) contract.
The following is a tentative schedule applicable to this RFP. The Community Center reserves
the right to make changes in accordance with the Center’s needs
Issue RFP 5/16/12
RFP Closing Date and Time 6/18/12, 10:00AM
Opening Of Bids 6/18/12, 11:00AM
Anticipated Notice of Award 7/18/12
Implementation To Be Completed By 9/1/12
All proposers will be notified of the bids. Please contact Park and Recreation Director,
DuWayne Konewko at 651-249-2330 to schedule an optional site tour.
Submittal Criteria
These instructions were developed to aid in proposal development. They also provide for a
structured format so reviewers can systematically evaluate several proposals. Each copy of the
proposal package must include all of the sections in the order indicated. Attachments should be
clearly referenced and identified to facilitate the review process. Each sealed bid proposal
shall include:
1. The names of individuals from the business/organization who will be responsible for the
services and their areas of responsibility.
2. A narrative background of the proposers’ ability and experience in providing fitness
equipment.
3. Vendor shall submit specifications and photos of all listed equipment.
4. Vendor shall submit an amortization schedule that discloses payments, payment date
(estimated), principal balance, total payment, interest portion, principal portion and
outstanding loan balance.
Agenda Item G18
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5. A minimum of three (3) references in the last three (3) years, including name of contact,
company/agency name and telephone numbers.
There is no expressed or implied obligation for the Maplewood Community Center to reimburse
responding firms for any expenses incurred in preparing proposals in response to this request.
To be considered, qualified companies must submit three (3) copies of their sealed proposal to
the City Clerk Office (located in Maplewood City Hall, 1830 County Road B East, Maplewood,
MN 55109) no later than 10:00AM, Monday, June 18, 2012. Late responses will not be
accepted. The Maplewood Community Center is not responsible for delays in delivery.
The Maplewood Community Center reserves the right, where it may serve the Center’s best
interest, to request additional information or clarification from proposers, or to allow corrections
of errors or omissions. At the discretion of the Maplewood Community Center, companies
submitting proposals may be requested to make oral presentations as part of the evaluation
process.
Submission of a proposal indicates acceptance by the company of the conditions contained in
this request for proposal unless clearly and specifically noted in the proposal submitted and
confirmed in the contract between the Maplewood Community Center and the company
selected.
The Maplewood Community Center reserves the right without prejudice to reject any or all
proposals. In addition, the Community Center reserves the right to evaluate proposals based on
best value for the Center and, as a result, does not guarantee the contract to the lowest bidder.
Request for proposal packets may be obtained from MCC Customer Service, 2100 White Bear
Avenue, Maplewood, MN 55109 or by visiting the MCC website
www.maplewoodcommunitycenter.com or by calling 651.249.2230.
Agenda Item G18
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Item G19
MEMORANDUM
TO: Jim Antonen, City Manager
Chuck Ahl, Assistant City Manager
FROM: Larry Farr, Chief Building Engineer
SUBJECT: Lease: 170 Ton Air Cooled Chiller for Maplewood Community Center
DATE: May 14, 2012 City Council Meeting
INTRODUCTION
The air conditioning condenser units at the Maplewood Community Center that cool the building are in
dire need of replacement due to past failures that have not been repaired and budgetary constraints. With
only one out of four compressors operating and the cooling season fast approaching the need has
become urgent. Staff has researched replacement options, looking at various energy efficient models and
designs that would meet the Maplewood Community Centers cooling requirements. Staff is currently
working with Trane on a solution to replace these units and other energy saving enhancements through
an Increment Financing Program to help pay for these and other energy saving items with energy
savings. Staff has determined that leasing an Air Cooled Chiller for cooling the Maplewood Community
Center from Trane in the interim while working on a final solution. Expenses or projects over $10,000
require council’s approval before proceeding with the expense.
BACKGROUND
The York Air Cooled Chillers that provide the cooling for the Maplewood Community Center currently
were installed in 1994 and not tied into the Energy Management System correctly for operational control.
There are two (2) units with Two (2) compressors and eight (8) fans on each unit. The original intent was
to have the compressors cycle on one by one along with the cooling fans as there was an increase in
cooling needs in the building depending on the outside temperature. This did not occur correctly and
continued until 2006 when the problem was isolated and additional controls were added to prevent the
compressors and all the fans from coming on all at once, causing what is called short cycling. Because of
the short cycling over the years it wore out the compressors and fans prematurely causing many failures
and replacements leading to our current situation. Staff had repairs done to keep the units operating but
one by one the compressor failed and due to budgetary constraints the determination was mad to try to
get by on what was working. Last fall one of the two remaining two compressors failed so we are down to
one out of four (4) creating our current situation.
DISCUSSION
Staff started investigating options in 2011 working with Trane on a program where equipment can be
purchased using energy reduction saving to help pay for equipment over a predetermined time as
mandated by state guidelines, usually 15-20 years. In the interim we still need a cooling solution for the
Maplewood Community Center while this process is brought forward and decisions are made. Staff has
determined in the best interest of the city to lease a 170 ton Air Cooled Chiller from Trane for three (3)
months to allow progress on the plan and ensure cooling for the building.
RECOMMENDATION
Staff is requesting city council approval for entering into a three (3) month lease (rental) agreement with
Trane for the temporary installation of a 170 ton Air Cooled Chiller at the Maplewood Community Center.
The monthly rental amount of $8,585.88 will be rolled into the project plan if we proceed or come from the
Building Maintenance Budget 602-614.
My documents/council items/ approval to Lease 170 ton air cooled chiller for the Maplewood Community Center
Attachment: Trane; Maplewood Community Center Rental
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Item G20
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: May 9, 2012
RE: Repeal of Resolution 04-09-174 and Approval of Establishing an Absentee Ballot Board
Introduction
At the September 27, 2004, city council meeting Resolution 04-09-174 was approved
establishing an absentee ballot board as required by State Statute 203B.13 subdivision1.
Approval is requested of the following resolution repealing Resolution 04-09-174. The proposed
Resolution simply reflects the most recent Statutory Reference Number adopted in the 2011
Minnesota Statues.
City of Maplewood
Resolution Establishing an Absentee Ballot Board
An absentee ballot board is hereby authorized for the City of Maplewood as provided in
Minnesota Statutes 203B.121, subdivision 1.
Recommendation
Approve the Resolution Establishing an Absentee Ballot Board.
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Agenda Item G21
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Steve Lukin, Fire Chief
SUBJECT: Acceptance of Fire Department Training Grant
DATE: May 8, 2012
INTRODUCTION
The cities of St. Paul and Minneapolis Fire Departments applied for and were granted an
Assistance to Firefighter Grant (AFG) for training offered through Minnesota Homeland Security.
After receiving the grant, both the cities of St. Paul and Minneapolis were unable to meet the
necessary 20% match due to budget restraints; and therefore, St. Paul Fire has offered the
suburban departments an opportunity to participate with them in the grant program.
The Maplewood Fire Department is currently training its department in Blue Card Command. This
program is the most up-to-date and widely used program throughout the country. Currently, the
Department has trained three personnel and our plan is to train the whole Department over the
course of the next two to three years. This training is vital to managing firefighter safety and
delivering an organized command structure. The cost per firefighter for the Blue Card program is
$850.00 and this does not cover the salaries necessary to complete the hands on portion of the
training.
We are requesting $74,000 to cover the costs of the Blue Card program and the necessary wages
for all of the Department’s 58 firefighters who have not taken or completed the program. Our
match will be $14,800 of the $74,000 with the city receiving $59,200 in grant funds. Currently, the
necessary match of $14,800 is not in our 2012 budget which requires us to ask for it to come from
the reserve fund. This amount can be divided up between 2012 and 2013, and any unused
Department budget money at the end of 2012 will be used for covering all or part of the $14,800
match.
RECOMMENDATION
I recommend that the city council accept the application for the AFG grant in the amount of
$74,000 and that the necessary match be covered by the reserve fund or unused budget dollars
from 2012. I am asking for the approval of expenditures in the amount of $74,000 to cover the
cost of the Blue Card Command program training and salaries. I also ask the city council to have
the finance department make all the necessary budget adjustments and transfers as needed to
cover the grant.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Bartelmy-Meyer Area Street Improvements, City Project 11-14
a. Assessment Hearing, 7:00 p.m.
b. Resolution Adopting Assessment Roll
c. Resolution Receiving Bids and Awarding Construction Contract
d. Approval of Purchase for Gethsemane Park Improvements
e. Resolution Approving “No Parking” Condition
DATE: May 2, 2012
INTRODUCTION
All property owners have been mailed a notice of the exact amount of their assessment, as well as
notice that they must submit a written objection either at, or prior to, the hearing if they disagree with
the assessment amount.
The city council should conduct the assessment hearing, receive any objections, refer those objections
to the staff for action at the June 11, 2012 council meeting and consider approving the attached
resolution adopting the assessment roll less those property owners who have submitted objections.
After the assessment hearing, the Council will consider awarding a construction contract.
The council will also consider entering into a contract for the purchase of the Gethsemane Park
improvements.
Lastly, the council will consider approving the recommendation to install “No-Parking” signs along the
Bartelmy-Meyer Area project streets on the side of the street opposite of the proposed sidewalk.
BACKGROUND
The Bartelmy-Meyer Area Street Improvements project includes the full reconstruction of the streets
illustrated on the attached project location map.
The streets included in this project are:
Brand Street - (Bartelmy Lane to Dead End)
Bartelmy Lane - (Minnehaha Avenue to Stillwater Road)
Mary Street - (Minnehaha Avenue to Bartelmy Lane)
Meyer Street - (Minnehaha Avenue to 7th Street)
7th Street - (Sterling Street to Dead End)
Sterling Street - (Mary Street to 7th Street)
This project also includes installation of a new street section with concrete curb and gutter, replacement
and expansion of the storm sewer system, replacement of the water main, addition of sidewalks,
sanitary sewer main and service repairs, installation of storm water treatment features, boulevard tree
replacement, Gethsemane Park improvements, and installation of fiber optic lines.
Agenda Item H1
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The following is a timeline for the improvement project:
June 27, 2011 - The feasibility report was ordered at the city council meeting
July 27, 2011 - A letter and information packet was mailed to the residents providing information
on the council’s action and notifying them that preliminary engineering and site review would
begin within the neighborhood
September 29, 2011 - Informational neighborhood meeting was held at the Maplewood
Community Center
o Approximately 26 residents attended the September meetings
November 15, 2011 - Informational neighborhood meeting was held at the Maplewood
Community Center
o Presented the “Living Streets” design layout concept
o Approximately 22 residents attended the September meetings
November 17, 2011 - Informational meeting with local Girl Scout Troop 53521 held at
Gethsemane Lutheran Elementary School
o Girl Scout Troop 53521 has been very involved with improving pedestrian facilities within
the school zone area
o Summary of meeting was include as an “FYI Article” to council previously and is
attached to this agenda report
November – December, 2011 – Staff presented “Living Streets” design concept, showed how
the design addressed concerns of residents, answer questions and solicited feedback from
various commissions
o This item was brought before the Parks & Recreation Commission, Community Design
Review Board, Planning Commission, and the Environmental & Natural Resources
Commission
o Overall the commissions were very supportive of the proposed design and how the
project also met Living Streets goals and design concepts
January 23, 2012 - The feasibility report was presented to the city council
o The council accepted the report and called for a public hearing to be held on February
13, 2012
January 25, 2012 - a letter was mailed to all property owners abutting the proposed project
streets informing them of the time, location, and purpose of the public hearing
February 2, 2012 – Information neighborhood meeting was held at the Maplewood Community
Center
o Question and answer meeting were staff was available to answer questions about the
proposed project design, the construction process, and assessments
o 7 residents attended the meeting
February 13, 2012 - The council conducted the public hearing
o After the public hearing, the council ordered the project and authorized preparation of
the plans and specifications
March 20, 2012 – City staff held a plan review open house
o All project property owners were invited to come and provide input on the design plans
March 26, 2012 - the council accepted the plans, authorized an advertisement for public bid and
ordered preparation of the Assessment Roll
April 3, 2012 - Informational neighborhood meeting was held at the Maplewood Community
Center
o Residents were given the opportunity to discuss and vote on the top designs for the
Gethsemane Park Improvements
April 5, 2012 - Informational meeting with local Girl Scout Troop 53521 held at Gethsemane
Lutheran Elementary School
o Girl Scout Troop 53521 was given the opportunity to discuss and vote on the top designs
for the Gethsemane Park Improvements
Agenda Item H1
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o The Summary of meeting was include as an “FYI Article” to council previously and is
attached to this agenda report
April 9, 2012 - the council accepted the roll and ordered the Assessment Hearing scheduled for
May 14, 2012
o Notice was published twice in the local newspaper and assessment statements were
mailed to property owners following the approval
May 4, 2012 - Contractor bids were opened and are presented in this report
ASSESSMENTS
Assessment rates are consistent with the City’s assessment policies and the amount assessed must
provide a benefit to the property that is equal to or greater than the assessed amount. An independent
appraisal firm was hired to ascertain an opinion of special benefit received by properties within the
neighborhood project area. This information was used to set the proposed special benefit assessment
amounts for the project area.
There are 100 assessable residential parcels and 3 assessable commercial parcels within the project
area. Based on the city of Maplewood’s Assessment Policy, parcels will be assessed on an equal “unit”
basis. The project assessment “unit” rates have been set based on the special benefit appraisal as
follows:
Residential
o Residential Special Benefit Assessment Rate = $6,100/unit
Based on special benefit appraisals
Commercial
o Commercial Special Benefit Assessment Rates = Per Linear Foot Basis
Commercial properties assessment rates per linear foot basis based upon
special benefit appraisals
The proposed assessments for the Bartelmy-Meyer Area Improvements total $733,610.15. A copy of
the pending assessment roll is provided as a supplement to this report.
ASSESSMENT OBJECTIONS FILED
As of May 4, 2012 staff has received the following objections to the proposed assessments:
a. Parcel 25-29-22-43-0002 – Union Cemetery Association; 0 Minnehaha Avenue East
It is currently proposed that the property be assessed for 359.78 feet of frontage. The
owner is objecting to the assessment on the basis that the Union Cemetery Association
is a 501 (c)(13) exempt organization and therefore cannot be assessed pursuant to
Minn. Stat. 306.14.
b. Parcel 25-29-22-31-0023 – Deena J. Drewes; 882 Bartelmy Lane
It is currently proposed that the property be assessed for 1 residential unit. The owner is
objecting to the assessment on the basis that the assessment will create a financial
hardship.
c. Parcel 25-29-22-34-0018 – Dale Dombrock; 784 Mary Street
It is currently proposed that the property be assessed for 1 residential unit. The owner is
requesting a senior citizen deferral.
Staff will review all objections and provide the city council recommendations for motion at the June 11,
2012 city council meeting. Objections will be received up to and as part of the assessment hearing on
May 14, 2012. Once the hearing is closed, no further objections will be considered.
Agenda Item H1
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AWARD OF CONSTRUCTION CONTRACT
Final plans and specifications for the Bartelmy Meyer Area Street Improvements were approved and
authorization was given to advertise for sealed bids on March 26, 2012. Bids were received, opened
and read aloud on May 4, 2012.
Four bids were received and tabulated. The apparent low bidder at the time of bid opening based upon
these bids was Hardrives, Incorporated. However, due to a unit price error by one of their
subcontractors, Hardrives, Inc. has formally retracted their bid. Due to this error only 3 valid bids are
being considered for this project.
The bid form included a base bid and three bid alternates. A summary of the 3 valid bids is shown on
the following page. All bids have been checked and tabulated for accuracy. The engineer’s estimate of
probable construction cost has been provided in the bottom row of the tabulation for comparison.
Base Bid
The scope of work for the base bid includes the reconstruction of all neighborhood streets to an urban
section using the “Living Streets” design concept. The design will include new streets (narrowed),
concrete curb and gutter, associated retaining walls, concrete sidewalks, rain gardens, replacement
of approximately 8,000 feet of water main, replacement and expansion of the existing storm sewer
system, sanitary sewer main and service repairs, driveway and boulevard restoration, and boulevard
tree enhancement/replacement.
Base bids ranged from $2.80 million to $3.08 million. Engineering staff estimated a probable base
construction cost of $3,125,000. The low base bid came from T.A. Schifsky and Sons, Inc. in the
amount of $2,803,332.65, which is approximately 10% lower than the estimate. A recommendation of
the overall bid award is given in the “Analysis of Bids” section of this report.
Bid Alternate #1 – Sanitary Sewer Main Lining
Bid Alternate #1 includes off project sanitary sewer main lining. Sanitary sewer main lining is
performed in the City on a yearly basis as areas needing remediation are identified. In the past these
linings have been coordinated by the sanitary sewer division of the public works department. The
areas identified were bid as an alternate to this street reconstruction project to assess whether or not a
cost savings can be achieved for sanitary sewer lining by incorporating them into a larger project. This
method has been used successfully in the past, most recently with the Western Hills Area Street
Improvement Project, City Project 10-14.
T.A. Schifsky and Sons bid for this alternate came in slightly higher than the engineer’s estimate of
$53,415.00 at $56,786.08. Although this is higher than the Engineer’s estimate staff feels that this
amount is within an acceptable cost range for the work proposed under Bid Alternate #1. There will
also be additional efficiencies by having this work performed and administered under one contract.
Staff recommends awarding Bid Alternate #1.
Bid Alternate #2 – Fiber Optic Improvements
Bid Alternate #2 includes installation of two off project fiber optic lines. These proposed fiber optic lines
will improve communication between city buildings. Staff has been building a network of fiber optic lines
with the goal of securing a reliable, high-speed connectivity between various city facilities. The two
fiber optic lines are proposed at the following locations:
Along Beam Avenue from Southlawn Drive to Hazelwood Street; then south on Hazelwood
Street to Fire Station 3 located on County Road C
Along East 7th Street from Century Avenue to the Maplewood Nature Center
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T.A. Schifsky and Sons bid for this alternate came in significantly higher than the engineer’s estimate at
$222,222.00. Staff does not recommend awarding Bid Alternate #2.
Bid Alternate #3 – Gethsemane Park Improvements
Bid Alternate #3 includes removal and site preparation work for the proposed Gethsemane Park
improvements. The existing playground will be removed and the site will be re-graded for the proposed
Gethsemane Park improvements. The new concrete playground boundary, surrounding drain tile
system, and concrete walk will be installed in preparation for the proposed new playground facilities.
The award of Bid Alternate #3 is contingent upon the approval of purchase for the Gethsemane Park
improvements discussed later in this report.
T.A. Schifsky and Sons bid for this alternate came in slightly under the engineer’s estimate of
$23,264.00 at $19,270.60. Staff recommends awarding Bid Alternate #3.
Analysis of Bids
The Engineer’s Estimate for the Base Bid + Bid Alternates #1 and #3 is $3,202,003.25. The low bid
(including Bid Alternates #1 & #3) from T.A. Schifsky and Sons, Inc. of $2,879,389.33 is approximately
10% less than the engineer’s estimate. The prices reflect the ongoing competitive bidding climate
within the highway-heavy construction sector.
Bidder Name Base Bid Bid Alt #1 Bid Alt #2 Bid Alt #3
Total Bid+Alt
#1 & #3
TA Schifsky & Sons $2,803,332.65 $56,786.08 $222,222.00 $19,270.60 $2,879,389.33
S.R. Weidema, Inc.$3,049,000.00 $118,700.00 - $29,547.54 $3,197,247.54
Frattalone Co.$3,079,730.00 $59,350.00 $227,108.60 $30,425.70 $3,169,505.70
Engineer's Estimate $3,125,324.25 $53,415.00 $100,000.00 $23,264.00 $3,202,003.25
CITY PROJECT 11-14 BID TABLULATION
Based on the recommendations above, staff believes that it is in the best interest of the city to award
the construction contract based on the bids for the contract work (base bid) plus Bid Alternates 1 and 3.
The City has worked successfully with T.A. Schifsky and Sons, Inc. in the past; most recently on the
Western Hills Area Street Improvement project and the Hills and Dales Area Street Improvement
project.
APPROVAL OF PURCHASE FOR GETHSEMANE PARK IMPROVEMENTS
The Gethsemane Park playground equipment, installed in 1985, is outdated and is in need of
replacement. The January 2012 feasibility study and report, prepared by the City’s consultant, Kimley-
Horn and Associates, Inc., estimated the proposed park improvements at $100,000. City staff worked
with Kimley-Horn and Associates, Inc. to ensure we received the best quality product within a set
budget, allowed resident input, and allowed Parks Commission input into the proposed park design.
It was recognized that this park improvement process would require solicitation of quotations from
multiple qualified park contractors. On February 27, 2012 the City Council authorized a waiver to the
City of Maplewood purchasing procedures to allow the city to follow Minnesota Statues for Contracts
exceeding $25,000 but not $100,000 for the Gethsemane Park improvements.
A maximum budget of $85,000 was set for purchase and installation of the playground equipment,
necessary drain tile system, and playground bed material. A solicitation of quotations was sent out to
Agenda Item H1
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five qualified park contractors, based on a list generated by city staff and the City’s consultant. The
solicitation set the parameters for the request such as budget, location, theme, general items to be
included, and supporting documentation. The contractors were to provide their best park design
meeting these requirements.
Out of the five solicitations sent out, the following four responses were received and are within the
specified budget amount:
Company Quotation
Flanagan Sales, Inc. $84,977.25
(Quotation notes Special Discount of $22,746.16)
St. Croix Recreation Company, Inc. $80,000.00
(Quotation notes Special Discount of $16,004.28)
Minnesota Wisconsin Playground $85,000.00
Flagship Recreation $84,919.00
The four proposals were reviewed by City staff and the City’s consultant team. The top two proposals,
Flanagan Sales and St. Croix Recreation Company, were selected based on play value of the design,
quality of the product, and the design features. A neighborhood meeting was held on April 3, 2012 to
allow residents the opportunity to vote and give input on the proposed designs. On April 5, 2012 an
informational meeting at Gethsemane Lutheran Elementary School was held with the school’s principal
and students who are also part of the local Girl Scout Troop 53521. The Girl Scout’s were given the
opportunity to discuss and vote on the top designs for the Gethsemane Park Improvements. At both the
neighborhood and Girl Scout Troop meeting, the proposal from Flanagan Sales, Inc. was chosen as the
top proposal. This design featured a custom Little Tikes Northwood’s Design, a bank of 4 swings, and a
unique Rocks and Ropes Adventure Playground area.
On April 28, 2012 the Flanagan Sales’ proposal was brought before the Parks and Recreation
Commission for approval and comments. The commission supported the proposed design and
requested staff to replace two of the four traditional swings with a handicap swing seat and a tot bucket
seat. Pending approval of the proposed improvements staff will work with Flanagan Sales on
incorporating the comments from the Parks and Recreation Commission into the project.
Flanagan Sales is a local company based in Maplewood. City staff contacted several references that
included the City of Red Wing, the City of Edina, and the City of Apple Valley. Flanagan Sales received
excellent comments on the product and service provided by their company. Staff recommends the
council to authorize the Mayor and City Manager to enter into a contract for services with Flanagan
Sales, Inc. for the purchase of the Gethsemane Park improvements.
BUDGET
The current approved budget for the overall project is $4,157,000. This accounts for the construction
cost plus 25% for indirect costs. Combining the proposed construction contract of $2,879,389.33 with
the proposed cost of the Gethsemane Park Playground equipment of $84,977.25 will result in a total
construction cost of $2,964,366.58. By assuming 25% for indirect costs, the anticipated total project
cost is $3,705,458 roughly $450,000 under budget.
With the award of the contract including Bid Alternates #1 and #3, as well as approving the
Gethsemane Park Playground Equipment contract, there would be no impact to the approved budget.
Agenda Item H1
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NO-PARKING SIGNS ALONG PROJECT STREETS
The approved plans for the Bartelmy Meyer Area Streets incorporate the “Living Streets” design
concepts. This design has four major goals:
Improve water quality/reduce storm water runoff
Improve pedestrian/bike safety
Reduce traffic speeds
Enhancement of the Urban Forest
A key element necessary to achieve these goals is the narrowing of the existing street widths. This has
many added benefits such as reducing the amount of impervious area, reduction of storm water runoff,
reduction of traffic speeds, and provides room for the creation of water quality features and the planting
of boulevard trees.
The “Living Streets” design also calls for the limiting of parking to one side of the narrowed streets.
Parking is proposed to be allowed on the side adjacent to the side walk. The design calls for restricting
parking from the side opposite of the proposed sidewalk on all project streets. Staff is recommending
council to approve the recommendation to install “No-Parking” signs along the Bartelmy-Meyer Area
project streets on the side of the street opposite of the proposed sidewalk.
RECOMMENDATION
It is recommended that the city council approve the attached Resolution for Adopting Assessment Roll
for the Bartelmy-Meyer Area Street Improvements, City Project 11-14. It is also recommended that the
Council consider adopting the Resolution Receiving Bids and Awarding Construction Contract for the
Bartelmy-Meyer Area Street Improvements, City Project 11-14, to T.A. Schifsky and Sons, Inc.
Staff recommends the council to authorize the Mayor and City Manager to enter into a contract for
services with Flanagan Sales, Inc. for the purchase of the Gethsemane Park improvements. Minor
revisions as approved by the City Attorney are authorized as needed for the contract.
It is further recommended that the City council approve the attached Resolution for “No-Parking”
Conditions and the installation of signs along the Bartelmy-Meyer Area project streets on the side of the
street opposite of the proposed sidewalk.
Attachments:
1. Resolution: Adoption of the Assessment Roll
2. Resolution: Award of Bids
3. Resolution: “No-Parking” Conditions
4. Assessment Roll
5. Objection Letters
6. Location Map
7. Kimley-Horn’s Summary of Bids
8. Hardrives Inc. Bid Retraction Letter
9. Flanagan Sales, Inc. Contract
10. FYI Articles
Agenda Item H1
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RESOLUTION
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on April 9, 2012, calling for a
Public Hearing (Assessment Hearing), the assessment roll for the Bartelmy-Meyer Area Street
Improvements, City Project 11-14, was presented in a Public Hearing format on May 14, 2012,
pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments according
to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
a. Parcel 25-29-22-43-0002 – Union Cemetery Association; 0 Minnehaha Avenue East
It is currently proposed that the property be assessed for 359.78 feet of frontage. The
owner is objecting to the assessment on the basis that the Union Cemetery Association
is a 501 (c)(13) exempt organization and therefore cannot be assessed pursuant to
Minn. Stat. 306.14.
b. Parcel 25-29-22-31-0023 – Deena J. Drewes; 882 Bartelmy Lane
It is currently proposed that the property be assessed for 1 residential unit. The owner is
objecting to the assessment on the basis that the assessment will create a financial
hardship.
c. Parcel 25-29-22-34-0018 – Dale Dombrock; 784 Mary Street
It is currently proposed that the property be assessed for 1 residential unit. The owner is
requesting a senior citizen deferral.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. That the City Engineer and City Clerk are hereby instructed to review the objections received
and report to the City Council at the regular meeting on June 11, 2012, as to their
recommendations for adjustments.
3. The assessment roll for the Bartelmy-Meyer Area Street Improvements as amended, without
those property owners’ assessments that have filed objections, a copy of which is attached
hereto and made a part hereof, is hereby adopted. Said assessment roll shall constitute the
special assessment against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of the assessment
levied against it.
4. Such assessments shall be payable in equal annual installments extending over a period of 8
years for commercial properties and 15 years for residential properties, the first installments to
be payable on or before the first Monday in January 2013 and shall bear interest at the rate of
4.30 percent per annum from the date of the adoption of this assessment resolution. To the first
installment shall be added interest on the entire assessment from the date of this resolution until
December 31, 2012. To each subsequent installment when due shall be added interest for one
year on all unpaid installments.
5. The owner of any property so assessed may, at any time prior to certification of the assessment
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to the county auditor, but no later than November 15, 2012, pay the whole of the assessment on
such property, with interest accrued to the date of the payment, to the city clerk, except that no
interest shall be charged if the entire assessment is paid within 30 days from the adoption of this
resolution; and they may, at any time after November 15, 2012, pay to the county auditor the
entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the next succeeding year.
6. The city engineer and city clerk shall forthwith after November 15, 2012, but no later than
November 16, 2012, transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid
over the same manner as other municipal taxes.
Adopted by the council on this 14th day of May 2012.
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RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the bid of T.A. Schifsky and Sons, Inc. in the amount of $2,879,389.33, for the Base
Bid and Bid Alternates 1 and 3, is the lowest responsible bid for the construction of the Bartelmy-Meyer
Area Street Improvements – City Project 11-14, and the mayor and clerk are hereby authorized and
directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as previously approved by council and detailed below.
FUNDING SOURCE TOTAL AMOUNT
RWMWD GRANT FUND $907,000
G.O. IMPROVEMENT FUND $1,401,390
SPECIAL BENEFIT ASSESSMENT $733,610
SANITARY SEWER FUND $140,000
W.A.C. FUND $50,000
ENVIRONMENTAL UTILITY FUND $175,000
PARK FUND $20,000
ST. PAUL WATER $700,000
DRIVEWAY REPLACEMENT PROGRAM $30,000
TOTAL FUNDING $4,157,000
ESTIMATED PROJECT COST RECOVERY
Adopted by the council on this 14th day of May, 2012.
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RESOLUTION
BARTELMY-MEYER AREA PROJECT STREETS – “NO PARKING” CONDITIONS
WHEREAS, the City Council approved the plans and specifications for the Bartelmy-Meyer Area Street
Improvements, City Project 11-14 on March 26, 2012; and
WHEREAS, the city will be receiving funds from Ramsey Washington Metro Watershed District for the
project based on the “Living Streets” Design; and
WHEREAS, the “Living Streets” design concept is dependent on specified parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Maplewood shall ban the parking
of motor vehicles along the Bartelmy-Meyer Area project streets on the side of the street opposite of the
proposed sidewalk.
Adopted by the council on this 14th day of May, 2012.
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PENDING ASSESSMENT ROLL
BARTELMY MEYER AREA STREET IMPROVEMENTS ‐ CITY PROJECT 11‐14
Parcel ID Taxpayer Street
Number Street Comm. L.F.
Residential
Unit
Assessment Rate
(per unit or L.F)
Total
Assessment
252922340054 STEPHEN SHEA 2410 7TH ST E 1 $6,100.00 $6,100.00
252922340053 WILLIAM DONALD TULP 2418 7TH ST E 1 $6,100.00 $6,100.00
252922340005 MARTIN VOGEL 2456 7TH ST E 1 $6,100.00 $6,100.00
252922310020 ISAAC MCCRARY 2457 7TH ST E 1 $6,100.00 $6,100.00
252922340004 ERIC HANSEN 2466 7TH ST E 1 $6,100.00 $6,100.00
252922310019 KENNETH V BARNES 2467 7TH ST E 1 $6,100.00 $6,100.00
252922310018 TERRENCE J DOWNS 2471 7TH ST E 1 $6,100.00 $6,100.00
252922340003 STEPHEN ROGER WILLSON 2472 7TH ST E 1 $6,100.00 $6,100.00
252922340002 WILLIAM G LINDBORG 2480 7TH ST E 1 $6,100.00 $6,100.00
252922340001 CATHERINE E CARLSON 2490 7TH ST E 1 $6,100.00 $6,100.00
252922310034 GETHSEMANE LUTHERAN CHURCH 0 BARTELMY LN N 703.63 0 $75.00 $52,772.25
252922340085 JEROME M BAILEY JR 735 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340038 JOSHUA H SNOW 736 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340084 ANNABELLE M TYLER 743 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340037 STEVEN H LANGDON 744 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340083 ANDREW D BERG 751 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340036 JANET C WYSS 752 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340035 EFRAIN ISLAS 760 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340082 KATIE I SATAK 761 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340034 YANCEY BECK 768 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340033 MARLENE A JONES 776 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340081 JEFFREY ROESLER 777 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340032 THOMAS L WILLEMS 784 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340031 DARRYL W STOUT 792 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340030 DAVID A SAMUELSON 800 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340029 GEORGE H SCHNEIDER 808 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340063 JAMES GILBERT BONNGARD 809 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340064 CLAYTON L KRUEGER 815 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340065 KARA M SWENSON 821 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340066 TED MILLER 827 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340028 ELAINE B LESSARD 828 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340067 JEFFREY A TJADEN 833 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340006 JENELLE L SWEENEY 834 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340052 JOHN F WATT 839 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310021 LORI L BROWN 860 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310022 DANIEL R STOERZINGER 868 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310023 DEENA J DREWES 882 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310024 ELAINE STEINMETZ 888 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310015 MAGELLAN PIPELINE COMPANY 900 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310014 WILLIAMS PETROLEUM SERV LLC 910 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310013 WILLIAMS PETROLEUM SERV LLC 914 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310012 WILLIAMS PETROLEUM SERV LLC 920 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310011 WILLIAMS PETROLEUM SERV LLC 928 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310010 WILLIAMS PETROLEUM SERV LLC 934 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310009 WILLIAMS PETROLEUM SERV LLC 940 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310008 WILLIAMS PETROLEUM SERV LLC 948 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310007 WILLIAMS PETROLEUM SERV LLC 954 BARTELMY LN N 1 $6,100.00 $6,100.00
252922240051 MICHAEL E MCGINN 962 BARTELMY LN N 0.25 $6,100.00 $1,525.00
252922310016 DENNIS OBRIEN 2465 BRAND ST 1 $6,100.00 $6,100.00
252922310017 BARBARA M NESBITT 2466 BRAND ST E 1 $6,100.00 $6,100.00
252922340041 JACK P FLAHERTY 735 MARY ST N 1 $6,100.00 $6,100.00
252922340025 LEO E PIERRE 736 MARY ST N 1 $6,100.00 $6,100.00
252922340042 TIMOTHY E CLASEN 743 MARY ST N 1 $6,100.00 $6,100.00
252922340024 RYAN MICHAEL SHEAK 744 MARY ST N 1 $6,100.00 $6,100.00
252922340043 L JANE HEIL 749 MARY ST N 1 $6,100.00 $6,100.00
252922340023 MICHELE M PAIPAL 750 MARY ST N 1 $6,100.00 $6,100.00
252922340022 SHIRLEY F JOHNSON 756 MARY ST N 1 $6,100.00 $6,100.00
252922340044 PETER DAHLIN 757 MARY ST N 1 $6,100.00 $6,100.00
252922340021 JEAN P SCHWAN 762 MARY ST N 1 $6,100.00 $6,100.00
252922340020 ROY GENE GILMAN 770 MARY ST N 1 $6,100.00 $6,100.00
252922340045 RANDY R TRAVERS 771 MARY ST N 1 $6,100.00 $6,100.00
252922340019 DONELL LEE FRANK 776 MARY ST N 1 $6,100.00 $6,100.00
252922340046 SHIRLEY M MURRAY 779 MARY ST N 1 $6,100.00 $6,100.00
252922340018 DALE W DOMBROCK 784 MARY ST N 1 $6,100.00 $6,100.00
252922340047 JAMES R LAVORATO 787 MARY ST N 1 $6,100.00 $6,100.00
252922340048 DUANE SMITH 795 MARY ST N 1 $6,100.00 $6,100.00
252922340010 FRANK C KNAPP 796 MARY ST N 1 $6,100.00 $6,100.00
252922340049 EUGENE R MORAN 803 MARY ST N 1 $6,100.00 $6,100.00
252922340009 FRANK J MANOLOVITZ 804 MARY ST N 1 $6,100.00 $6,100.00
252922340008 THOMAS S TOLZMAN 812 MARY ST N 1 $6,100.00 $6,100.00
252922340050 MATTHEW J WALFOORT 813 MARY ST N 1 $6,100.00 $6,100.00
252922340051 TAMMY A DOREE 821 MARY ST N 1 $6,100.00 $6,100.00
252922340007 RAYMOND A HOLLINGSWORTH 822 MARY ST N 1 $6,100.00 $6,100.00
252922340112 JUSTIN J MALONEY 760 MEYER ST 1 $6,100.00 $6,100.00
252922340111 DANNY PORTER 762 MEYER ST 1 $6,100.00 $6,100.00
252922340068 DAVID M GINTZ 835 MEYER ST 1 $6,100.00 $6,100.00
252922340095 ISIDORE TESSIER 739 MEYER ST N 1 $6,100.00 $6,100.00
252922340099 RIAZ ISLAM 740 MEYER ST N 1 $6,100.00 $6,100.00
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PENDING ASSESSMENT ROLL
BARTELMY MEYER AREA STREET IMPROVEMENTS ‐ CITY PROJECT 11‐14
Parcel ID Taxpayer Street
Number Street Comm. L.F.
Residential
Unit
Assessment Rate
(per unit or L.F)
Total
Assessment
252922340094 EVVA KELCHER 747 MEYER ST N 1 $6,100.00 $6,100.00
252922340098 TODD KOFSKI 750 MEYER ST N 1 $6,100.00 $6,100.00
252922340093 TIMOTHY J SAMOLYTZ 755 MEYER ST N 1 $6,100.00 $6,100.00
252922340092 JAMES L BALDWIN 765 MEYER ST N 1 $6,100.00 $6,100.00
252922340074 JOHN J WAGNER 793 MEYER ST N 1 $6,100.00 $6,100.00
252922340059 JOHN T MOY 794 MEYER ST N 1 $6,100.00 $6,100.00
252922340073 JENNIFER M STUKEL 799 MEYER ST N 1 $6,100.00 $6,100.00
252922340072 LORI NEUBAUER 805 MEYER ST N 1 $6,100.00 $6,100.00
252922340058 RALPH F POKORNY 806 MEYER ST N 1 $6,100.00 $6,100.00
252922340071 SCOTT LEUNG 813 MEYER ST N 1 $6,100.00 $6,100.00
252922340057 DAVID W ERNSTER 814 MEYER ST N 1 $6,100.00 $6,100.00
252922340070 BILLY K JOHNSON 819 MEYER ST N 1 $6,100.00 $6,100.00
252922340056 JEFF KLEVE 822 MEYER ST N 1 $6,100.00 $6,100.00
252922340069 GENEVIEVE HERNANDEZ 827 MEYER ST N 1 $6,100.00 $6,100.00
252922340055 ROBERT G LEE 834 MEYER ST N 1 $6,100.00 $6,100.00
252922430002 UNION CEMETERY ASSN 0 MINNEHAHA AVE E 359.78 0 $67.50 $24,285.15
252922340097 WILLIAM H MENSEN 2391 MINNEHAHA AVE E 1 $6,100.00 $6,100.00
252922340100 JONATHAN R COLBURN 2405 MINNEHAHA AVE E 0.5 $6,100.00 $3,050.00
252922340011 RICHARD A BRACKETT 809 STERLING ST N 1 $6,100.00 $6,100.00
252922340017 ZACHERY D SHANLEY 814 STERLING ST N 1 $6,100.00 $6,100.00
252922340012 THOMAS J JENNY 815 STERLING ST N 1 $6,100.00 $6,100.00
252922340016 MERRI B DANDL 820 STERLING ST N 1 $6,100.00 $6,100.00
252922340013 CHARLES L ZDRAZIL 821 STERLING ST N 1 $6,100.00 $6,100.00
252922340014 CHARLES R PFLAGER 827 STERLING ST N 1 $6,100.00 $6,100.00
252922340015 JAMES R HAZZARD 833 STERLING ST N 1 $6,100.00 $6,100.00
252922310031 GETHSEMANE LUTHERAN CHURCH 2410 STILLWATER RD 234.37 0 $75.00 $17,577.75
252922310026 WILLIAMS PIPE LINE COMPANY 2438 STILLWATER RD 5 $6,100.00 $30,500.00
Total 1297.78 104.75
Total $733,610.15
ASSESSMENT RATES:
RESIDENTIAL ‐ SPECIAL BENEFIT ASSESSMENT RATE = $6,100.00 PER UNIT
COMMERCIAL SPECIAL BENEFIT ASSESSMENT RATES ARE PER LINEAR FRONT‐FOOT
NOTE: THE ABOVE ASSESSMENT RATES ARE BASED UPON SPECIAL BENEFIT APPRAISALS
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Bartelmy‐Meyer Area Street Improvements – Girl Scout Troop Meeting
City staff met with Girl Scout Troop 53521 at Gethsemane Lutheran Elementary School on November
17th, 2011 to discuss the proposed Bartelmy‐Meyer Area Street Improvement Project. This same Girl
Scout Troop (then Brownies) contacted City staff and their local representatives in April 2011 in regards
to pedestrian safety on the streets around their school. Their involvement at that time resulted in the
installation of additional “School Zone” signs by MnDOT on Stillwater Road. Staff was impressed by the
Girl Scouts desier to better their community and therefore wanted to solicit their input for the Bartelmy‐
Meyer Project. Staff presented to the Girl Scouts the various items that are replaced as part of the
project and asked them for feedback on what types of improvements they thought were necessary in
the neighborhood. Many ideas were to be had, with most ideas focusing on the need for safe areas to
walk to school and the need for upgrades to the Gethsemane Park playground area. According to Judy
Hinck, Principal of Gethsemane Lutheran School, the Girls were quite happy to have been involved. “ I
wish you could have seen the next day as the girls dragged classmates into the room to explain the
project to them and to let them know what might happen with the playground. Kids were very excited,
and I believe that you now have a group of girls who will be active in their communities all of their lives‐‐
they know that their involvement can make a difference! “
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Bartelmy‐Meyer Area Street Improvements – Gethsemane Park Improvements
With each year’s street improvement project there are certain water quality requirements that need to
be met. The challenge is finding locations in which we are able to construct our water quality
improvements. Many times if our project includes City owned land or a City park we will work with the
parks department to allow us to use portions of the park land to construct these features. And, in turn
for the use of the land, improvements have been made such as repaving of parking lots or basketball
courts. The public works engineering staff has been collaborating with the City’s park and recreation
staff to incorporate a much needed park improvement into this year’s neighborhood street
improvement project.
At neighborhood meetings City staff received
many comments about the condition of the
existing neighborhood playground at
Gethsemane Park. This park is located at the
intersection of 7th Street and Bartelmy Lane.
Staff received comments about drainage issues
at this intersection from area residents. The
engineering staff met with the park and
recreation staff about a solution that would
allow for the used of some of the low lying park
land to be use to help solve the drainage issues.
Together we developed a strategy for
incorporating the replacement of the existing
playground as part of the proposed neighborhood project.
A previous FYI article was published in regards to the meeting that was held with Girl Scout Troop 53521
at Gethsemane Lutheran Elementary School on November 17th, 2011. At this meeting, Staff discussed
the proposed Bartelmy‐Meyer Area Street Improvement Project. Staff presented to the Girl Scouts the
various items that are replaced as part of the project and asked them for feedback on what types of
improvements they thought were necessary in the neighborhood. Many ideas were to discussed, with
most ideas focusing on the need for safe areas to walk to school and the need for upgrades to the
Gethsemane Park playground area.
Subsequently, staff solicited five playground
vendors for design/build plans for Gethsemane
Park playground. Four submittals were
received each with their own unique take on
what the park would look like. The top two
proposals were brought to a neighborhood
meeting for residents to come and ask
questions and vote on. Following this meeting
staff brought the top two designs to the
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“experts”, Girl Scout Troop 53521, to continue their involvement on this project. As you can see from
the pictures they were very engaged, asked many intelligent questions, and after about 15 minutes or
more of discussion and debate, everyone had fun voting.
Judy Hinck, Principal of Gethsemane Lutheran School, recently followed up our meeting with an email in
which she said, “I'm so glad that you connected up with our Scouts, and I love how together we are
teaching our children that civic involvement is possible, important and significant. I hope that your
Parks Commission meeting moves everything forward. We are looking forward to seeing the progress
this summer, and I have already warned the teachers that they should expect many requests for recess
treks down to the playground. ”
This item will be brought to Parks and Recreation Commission for comments and recommendation of
support at the April 18, 2012 commission meeting.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Alan Kantrud, City Attorney
Jim Taylor, Parks Manager
SUBJECT: Park Dedication Fee Code Revision - Second Reading
DATE: April 16, 2012
INTRODUCTION
The City Manager with Council support has requested that staff explore all areas of
development for Park Dedication Fees to help generate additional revenue. Staff did
research on what our code currently says, and in what ways it should be revised to
address additional revenue opportunities to help sustain our Parks system.
BACKGROUND
At the April 23, 2012, meeting of the City Council staff presented a revision to the City
Code as it relates to the City’s Park Availability Charge. Staff presented language to
specifically address redevelopment in the City. At the City Council meeting, there were
no concerns over the revision so no changes have been made since the first reading.
DISCUSSION
Highlights from the Revision:
- In cases of redevelopment, credit towards the park dedication due for such
redevelopment shall be given for the actual amount of previous park dedication
satisfied for the lots proposed.
- If PAC charges were not previously paid on the purchased property, the
developer would be responsible for the full 9% of the market value of the
property.
- In the event that park dedication was previously satisfied for a larger land area
than the lot or lots currently proposed for development, the previously satisfied
park dedication amount shall be prorated on a per square foot basis to the lot or
lots currently proposed for development.
- While credits may fully satisfy park dedication due credits shall not result in
refunds of park dedication previously paid
RECOMMENDATION
Staff recommends approval of the second reading of the change to Chapter 26 section
26-126 thru 130 of the City Code.
1. Ordinance Amendment to Section 26 – 126
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Attachment 1
ORDINANCE NO. ___
AN ORDINANCE AMENDMENT CONCERNING
THE CITY PARK DEDICATION BY DEVELOPERS
The Maplewood City Council approves the following revision to the Maplewood Code of
Ordinances. (Additions are underlined and deletions are crossed out.)
Chapter 26. Section 26-126 thru 130 of the Maplewood Code of Ordinances is hereby
amended as follows:
Sec. 26-126 – Purpose and intent.
The purposes and intent of this division are to ensure the citizens of the city that
additional open space for parks, playgrounds and recreation facilities will be the
responsibility of every sort of new new development in the city, not just residential
development, so that the city’s vast amount of privately owned open spaces with
potential for development are partially available for orderly park, recreation, and open
space development ; to ensure that, in fact, such facilities will be provided; and to
preserve, enhance and improve the qualities of the physical environment of the city for
commercial and industrial uses or a combination thereof, regardless of whether such
developments or subdivisions are within the context of chapter 34, which pertains to
subdivisions.
Sec, 26-127 Required dedications generally.
The developer of any tract of land in the city which is to be developed or
redeveloped for commercial, residential, governmental, institutional, or industrial or like
uses shall dedicate to the public, for public use as parks, playgrounds or public open
space, such portion of his/her development tract equal to 9 percent, with such portion to
be reviewed annually in December. The percentage of the development tract to be so
dedicated may be amended by resolution of the council.
Sec. 26-128 Delineation of dedicated area on preliminary plat or site plan.
The actual area to be dedicated for public use as parks, playgrounds or public
space pursuant to this division shall be delineated on the preliminary plat or site plan by
the developer. Such plat or site plan shall be referred to the park and recreation
commission for its scrutiny and report to the city council of its findings, conclusions, and
recommendations, with this referral being in addition to any other referral to other
commissions or committees.
Sec. 26-129 Revision of dedication
If the city council, after receiving the report from the park and recreation
commission and the planning commission, shall determine that such area delineated by
the developer pursuant to section 26-128 is unsuitable for such purposes, it may require
the subdivider or developer to relocate or rearrange such area or to make such changes
or revisions of the proposed dedication as it deems necessary; reasonable; and in the
best interests of health, safety, general welfare and convenience of the city.
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Sec. 26-130 Cash in lieu of dedication.
(a)
The term “undeveloped land value” as used in this section, shall be the market
value of the subject land at the time of the application, and to be determined by
the city council in its reasonable discretion. As a basis for its decision, the
council may request a appraisal at the expense of the subdivider or developer for
the purposes of determining such value. Such additional appraisal shall be
obtained, if the council deems advisable, from an appraiser selected by the
council. Thereafter, the council, with the aid of both appraisals, shall determine
the “undeveloped land value”.
(b)
In lieu of the dedication of land required for the purposes enumerated in the
division, the city council may require the subdivider or developer to pay the city,
as an equivalent contribution, an amount in cash equal to the product of the
percentage of land required to be dedicated, multiplied be the undeveloped land
value of the tract to be subdivided or, developed or redeveloped. Such cash
payments shall be made to the city prior to the issuance of a building permit, for
commercial, industrial uses or accommodation thereof.
(c)
All cash contributions received by the city are pursuant to this division shall be
placed in a special fund and used only for the acquisition of land for parks,
playgrounds, public space or the development of existing parks and playground
sites, public open spaces and debt retirement in connection with land previously
acquired for such public purposes.
(d)
In cases of redevelopment, credit towards the park dedication due for such
redevelopment shall be given for the actual amount of previous park dedication
satisfied for the lots proposed.
(e)
In the event that park dedication was previously satisfied for a larger land area
than the lot or lots currently proposed for development, the previously satisfied
park dedication amount shall be prorated on a per square foot basis to the lot or
lots currently proposed for development.
(f)
While credits may fully satisfy park dedication due, credits shall not result in
refunds of park dedication previously paid.
The Maplewood City Council approved this ordinance revision on ___________.
_________________
Mayor
Attest:
______________________
City Clerk
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AGENDA REPORT
To: Jim Antonen, City Manager
From: Gayle Bauman, Finance Manager
Subject: Acceptance of Comprehensive Annual Financial Report - 2011
Date: May 3, 2012 for May 14, 2012 council meeting
BACKGROUND
The Comprehensive Annual Financial Report (CAFR) of the City has been completed for the
year-ended December 31, 2011. The CAFR is the City’s official annual report and is prepared
by the Finance Department. It has been audited by the certified public accounting firm of Kern
DeWenter, Viere, Ltd. and their unqualified opinion on the fair presentation of the financial
statements is included within the CAFR. The CAFR includes the Auditors’ Report on Internal
Controls, the Report on Compliance with Minnesota Legal Compliance Audit Guide for Political
Subdivisions and, finally, the Communication with Those Charged with Governance. Also
included in the packet is the Finance Department’s written response to the audit findings,
identifying the actions that have been or will be taken to resolve these findings.
Members of the City Council have received a copy of the Comprehensive Annual Financial
Report (CAFR) and an electronic version is available on our website as well.
Presentations on significant aspects of the CAFR were given to the Council by a representative
of Kern, DeWenter, Viere, Ltd. at the May 14th Council Workshop.
RECOMMENDATION
Accept the City’s Comprehensive Annual Financial Report and approve the City’s responses to
the audit findings.
Packet Page Number 153 of 280
Agenda Item J2
AGENDA REPORT
TO: City Manager
FROM: Finance Manager
SUBJECT: Preliminary Approval for Issuance of Bonds
DATE: May 8, 2012 for May 14, 2012 council meeting
BACKGROUND
Bonds need to be issued to finance the following:
• Three public works projects – Bartelmy-Meyer Area Streets, Mill and Overlays and the
second part of Gladstone Area Redevelopment (Phase I, The Shores). Improvement
bonds totaling $5,330,000 are planned for these projects that have special assessments
that total at least 20% of the project costs.
• Equipment certificates totaling $450,000 are planned to cover the purchase of refuse
containers needed due to the organized collection process which begins this fall.
Crossover refunding bonds are proposed to be issued to refund G.O. State Aid Street Bonds
2004E with an outstanding amount of $3,465,000 and maturities through 2024. The estimated
net present value (NPV) of savings to the City for this issue is $149,800 or 5.813% of the
principal amount of the refunding bonds. Please note that the NPV benefit shown is an estimate
and is variable based on the actual true interest cost of the refunding bonds as determined at
the sale date. City policy states that any refunding, whether advanced or current, needs to have
a NPV benefit of at least 3.5%.
The projects and financing plans are listed in the attached report from Springsted Incorporated.
The report lists annual tax levies for the improvement bonds and equipment certificates of
$111,552-$188,556 payable 2013-2027 which are required to finance the unassessed project
costs. A portion of this will be paid from revenues collected in the Recycling/Trash Fund
through user charges ($68,835-$73,676 annually). The report also suggests a bid award on the
bond sale at the Council meeting at 7:00 p.m. on Monday, June 11, 2012.
RECOMMENDATION
It is recommended that the City Council adopt the attached resolutions providing preliminary
approval for the sale of $5,780,000 General Obligation Bonds, Series 2012A and $2,545,000
General Obligation State Aid Street Refunding Bonds, Series 2012B.
P:\COUNCIL FILES\AGENDAS\2012\051-BOND SALE APPROVAL.DOC
Attachments
1. Resolution for Series 2012A bonds
2. Resolution for Series 2012B bonds
3. Recommendations from Springsted
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EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF MAPLEWOOD, MINNESOTA
HELD: May 14, 2012
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on
May 14, 2012, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale
of the $5,780,000 General Obligation Bonds, Series 2012A.
The following members were present:
and the following were absent:
Member _______________ introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $5,780,000
GENERAL OBLIGATION BONDS, SERIES 2012A
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $5,780,000 General
Obligation Bonds, Series 2012A (the "Bonds") to finance (i) various street improvement projects
within the City and (ii) the purchase of capital equipment; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the
offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and
Attachment 1
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participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council duly called and
held on the date therein indicated, insofar as such minutes relate to the City's $5,780,000 General
Obligation Bonds, Series 2012A.
WITNESS my hand on May 14, 2012.
__________________________________
City Clerk
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A-1
EXHIBIT A
TERMS OF PROPOSAL
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THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $5,780,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION BONDS, SERIES 2012A
(BOOK ENTRY ONLY) Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on Monday,
June 11, 2012, until 11:30 A.M., Central Time, at the offices of Springsted Incorporated,
380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened
and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M.,
Central Time, of the same day.
SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via
PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY®
shall constitute the official time with respect to all Bids submitted to PARITY®. Each bidder shall
be solely responsible for making necessary arrangements to access PARITY® for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be
responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of
PARITY®. The City is using the services of PARITY® solely as a communication mechanism to
conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this
Terms of Proposal shall control. Further information about PARITY®, including any fee charged,
may be obtained from:
PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018
Customer Support: (212) 849-5000
* Preliminary; subject to change.
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DETAILS OF THE BONDS
The Bonds will be dated July 1, 2012, as the date of original issue, and will bear interest
payable on February 1 and August 1 of each year, commencing February 1, 2013. Interest will
be computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature February 1 in the years and amounts* as follows:
2014 $570,000
2015 $575,000
2016 $585,000
2017 $585,000
2018 $595,000
2019 $605,000
2020 $615,000
2021 $560,000
2022 $145,000
2023 $150,000
2024 $150,000
2025 $155,000
2026 $160,000
2027 $165,000
2028 $165,000
* The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds or the maturity amounts offered for sale. Any such increase or
reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal
amount of the Bonds is increased or reduced, any premium offered or any discount taken by the
successful bidder will be increased or reduced by a percentage equal to the percentage by which the
principal amount of the Bonds is increased or reduced.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption and must conform to the maturity
schedule set forth above. In order to designate term bonds, the proposal must specify “Years of
Term Maturities” in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on February 1, 2022, and on any day thereafter, to prepay Bonds due on or
after February 1, 2023. Redemption may be in whole or in part and if in part at the option of the
City and in such manner as the City shall determine. If less than all Bonds of a maturity are
called for redemption, the City will notify DTC of the particular amount of such maturity to be
prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to
be redeemed and each participant will then select by lot the beneficial ownership interests in
such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
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SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special
assessment against benefited properties. The proceeds will be used to finance (i) various
street improvement projects and (ii) the purchase of capital equipment.
BIDDING PARAMETERS
Proposals shall be for not less than $5,722,200 and accrued interest on the total principal
amount of the Bonds.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1%. Rates are not required to be in level or ascending order; however, the
rate for any maturity cannot be more than 1% lower than the highest rate of any of the
preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the
Bonds to the date of maturity. No conditional proposals will be accepted.
GOOD FAITH DEPOSIT
Proposals, regardless of method of submission, shall be accompanied by a Deposit in the
amount of $57,800, in the form of a certified or cashier's check, a wire transfer, or Financial
Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be
opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether
by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated
have any liability for delays in the transmission of the Deposit.
Any Deposit made by certified or cashier’s check should be made payable to the City and
delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota
55101.
Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City’s
agent according to the following instructions:
Wells Fargo Bank, N.A., San Francisco, CA 94104
ABA #121000248
for credit to Springsted Incorporated, Account #635-5007954
Ref: Maplewood, MN Series 2012A Good Faith Deposit
Contemporaneously with such wire transfer, the bidder shall send an e-mail to
bond_services@springsted.com, including the following information; (i) indication that a wire
transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies,
and (iv) the return wire instructions if such bidder is not awarded the Bonds.
Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City
following the award of the Bonds. Any Deposit made by check or wire transfer by an
unsuccessful bidder will be returned to such bidder following City action relative to an award of
the Bonds.
If a Financial Surety Bond is used, it must be from an insurance company licensed to issue
such a bond in the State of Minnesota and pre-approved by the City. Such bond must be
submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial
Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
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that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the
City for any loss suffered by the City by reason of the purchaser's non-compliance with said
terms for payment.
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CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a “Final Official Statement” of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 230 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated May 14, 2012 BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
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EXTRACT OF MINUTES OF A MEETING
OF THE CITY COUNCIL
CITY OF MAPLEWOOD, MINNESOTA
HELD: May 14, 2012
Pursuant to due call and notice thereof, a regular or special meeting of the City Council
of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on
May 14, 2012, at 7:00 P.M. for the purpose in part of authorizing the competitive negotiated sale
of the $2,545,000 General Obligation State-Aid Street Refunding Bonds, Series 2012B.
The following members were present:
and the following were absent:
Member _______________ introduced the following resolution and moved its adoption:
RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $2,545,000
GENERAL OBLIGATION STATE-AID STREET REFUNDING BONDS, SERIES 2012B
A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City"),
has heretofore determined that it is necessary and expedient to issue $2,545,000 General
Obligation State-Aid Street Refunding Bonds, Series 2012B (the "Bonds") to refund the April 1,
2016 through April 1, 2024 maturities of the City’s General Obligation State-Aid Street Bonds,
Series 2004E, dated August 1, 2004; and
B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul,
Minnesota ("Springsted"), as its independent financial advisor and is therefore authorized to sell
these obligations by a competitive negotiated sale in accordance with Minnesota Statutes,
Section 475.60, Subdivision 2(9); and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
1. Authorization. The City Council hereby authorizes Springsted to solicit proposals
for the competitive negotiated sale of the Bonds.
2. Meeting; Proposal Opening. This City Council shall meet at the time and place
specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering
sealed proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the
offices of Springsted and shall be opened at the time specified in such Terms of Proposal.
3. Terms of Proposal. The terms and conditions of the Bonds and the negotiation
thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby
approved and made a part hereof.
Attachment 2
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2
4. Official Statement. In connection with the sale, the City Clerk, Mayor and other
officers or employees of the City are hereby authorized to cooperate with Springsted and
participate in the preparation of an official statement for the Bonds, and to execute and deliver it
on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by member
_______________ and, after full discussion thereof and upon a vote being taken thereon, the
following voted in favor thereof:
and the following voted against the same:
Whereupon the resolution was declared duly passed and adopted.
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3
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting City Clerk of the City of
Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and
foregoing extract of minutes with the original thereof on file in my office, and that the same is a
full, true and complete transcript of the minutes of a meeting of the City Council duly called and
held on the date therein indicated, insofar as such minutes relate to the City's $2,545,000 General
Obligation State-Aid Street Refunding Bonds, Series 2012B.
WITNESS my hand on May 14, 2012.
__________________________________
City Clerk
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A-1
EXHIBIT A
TERMS OF PROPOSAL
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THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE
ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $2,545,000* CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION STATE-AID STREET REFUNDING BONDS, SERIES 2012B
(BOOK ENTRY ONLY) Proposals for the Bonds and the Good Faith Deposit (“Deposit”) will be received on Monday,
June 11, 2012, until 11:30 A.M., Central Time, at the offices of Springsted Incorporated,
380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened
and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M.,
Central Time, of the same day.
SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the
time of sale specified above. All bidders are advised that each Proposal shall be deemed to
constitute a contract between the bidder and the City to purchase the Bonds regardless of the
manner in which the Proposal is submitted.
(a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax
(651) 223-3046 to Springsted. Signed Proposals, without final price or coupons, may be
submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting
to Springsted the final Proposal price and coupons, by telephone (651) 223-3000 or fax
(651) 223-3046 for inclusion in the submitted Proposal.
OR
(b) Electronic Bidding. Notice is hereby given that electronic proposals will be received via
PARITY®. For purposes of the electronic bidding process, the time as maintained by PARITY®
shall constitute the official time with respect to all Bids submitted to PARITY®. Each bidder shall
be solely responsible for making necessary arrangements to access PARITY® for purposes of
submitting its electronic Bid in a timely manner and in compliance with the requirements of the
Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to
undertake registration to bid for any prospective bidder or to provide or ensure electronic access
to any qualified prospective bidder, and neither the City, its agents nor PARITY® shall be
responsible for a bidder’s failure to register to bid or for any failure in the proper operation of, or
have any liability for any delays or interruptions of or any damages caused by the services of
PARITY®. The City is using the services of PARITY® solely as a communication mechanism to
conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this
Terms of Proposal shall control. Further information about PARITY®, including any fee charged,
may be obtained from:
PARITY®, 1359 Broadway, 2nd Floor, New York, New York 10018
Customer Support: (212) 849-5000
* Preliminary; subject to change.
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DETAILS OF THE BONDS
The Bonds will be dated July 1, 2012, as the date of original issue, and will bear interest
payable on April 1 and October 1 of each year, commencing April 1, 2013. Interest will be
computed on the basis of a 360-day year of twelve 30-day months.
The Bonds will mature April 1 in the years and amounts* as follows:
2016 $310,000
2017 $305,000
2018 $295,000
2019 $290,000
2020 $285,000
2021 $275,000
2022 $270,000
2023 $260,000
2024 $255,000
* The City reserves the right, after proposals are opened and prior to award, to increase or reduce the
principal amount of the Bonds or the maturity amounts offered for sale. Any such increase or
reduction will be made in multiples of $5,000 in any of the maturities. In the event the principal
amount of the Bonds is increased or reduced, any premium offered or any discount taken by the
successful bidder will be increased or reduced by a percentage equal to the percentage by which the
principal amount of the Bonds is increased or reduced.
Proposals for the Bonds may contain a maturity schedule providing for a combination of serial
bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at
a price of par plus accrued interest to the date of redemption and must conform to the maturity
schedule set forth above. In order to designate term bonds, the proposal must specify “Years of
Term Maturities” in the spaces provided on the Proposal Form.
BOOK ENTRY SYSTEM
The Bonds will be issued by means of a book entry system with no physical distribution of
Bonds made to the public. The Bonds will be issued in fully registered form and one Bond,
representing the aggregate principal amount of the Bonds maturing in each year, will be
registered in the name of Cede & Co. as nominee of The Depository Trust Company (“DTC”),
New York, New York, which will act as securities depository of the Bonds. Individual purchases
of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single
maturity through book entries made on the books and records of DTC and its participants.
Principal and interest are payable by the registrar to DTC or its nominee as registered owner of
the Bonds. Transfer of principal and interest payments to participants of DTC will be the
responsibility of DTC; transfer of principal and interest payments to beneficial owners by
participants will be the responsibility of such participants and other nominees of beneficial
owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the
Bonds with DTC.
REGISTRAR
The City will name the registrar which shall be subject to applicable SEC regulations. The City
will pay for the services of the registrar.
OPTIONAL REDEMPTION
The City may elect on April 1, 2022, and on any day thereafter, to prepay Bonds due on or after
April 1, 2023. Redemption may be in whole or in part and if in part at the option of the City and
in such manner as the City shall determine. If less than all Bonds of a maturity are called for
redemption, the City will notify DTC of the particular amount of such maturity to be prepaid.
DTC will determine by lot the amount of each participant's interest in such maturity to be
redeemed and each participant will then select by lot the beneficial ownership interests in such
maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest.
Packet Page Number 169 of 280
- iii -
SECURITY AND PURPOSE
The Bonds will be general obligations of the City for which the City will pledge its full faith and
credit and power to levy direct general ad valorem taxes. In addition, the City will pledge annual
state-aid allotments from the Minnesota Department of Transportation. The proceeds will be
used to refund the April 1, 2016 through April 1, 2024 maturities of the City’s General Obligation
State-Aid Street Bonds, Series 2004E, dated August 1, 2004
BIDDING PARAMETERS
Proposals shall be for not less than $2,524,640 and accrued interest on the total principal
amount of the Bonds.
No proposal can be withdrawn or amended after the time set for receiving proposals unless the
meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to
another date without award of the Bonds having been made. Rates shall be in integral multiples
of 5/100 or 1/8 of 1%. Rates are not required to be in level or ascending order; however, the
rate for any maturity cannot be more than 1% lower than the highest rate of any of the
preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the
Bonds to the date of maturity. No conditional proposals will be accepted.
GOOD FAITH DEPOSIT
Proposals, regardless of method of submission, shall be accompanied by a Deposit in the
amount of $25,450, in the form of a certified or cashier's check, a wire transfer, or Financial
Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be
opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether
by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated
have any liability for delays in the transmission of the Deposit.
Any Deposit made by certified or cashier’s check should be made payable to the City and
delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota
55101.
Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City’s
agent according to the following instructions:
Wells Fargo Bank, N.A., San Francisco, CA 94104
ABA #121000248
for credit to Springsted Incorporated, Account #635-5007954
Ref: Maplewood, MN Series 2012B Good Faith Deposit
Contemporaneously with such wire transfer, the bidder shall send an e-mail to
bond_services@springsted.com, including the following information; (i) indication that a wire
transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies,
and (iv) the return wire instructions if such bidder is not awarded the Bonds.
Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City
following the award of the Bonds. Any Deposit made by check or wire transfer by an
unsuccessful bidder will be returned to such bidder following City action relative to an award of
the Bonds.
If a Financial Surety Bond is used, it must be from an insurance company licensed to issue
such a bond in the State of Minnesota and pre-approved by the City. Such bond must be
submitted to Springsted Incorporated prior to the opening of the proposals. The Financial
Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial
Packet Page Number 170 of 280
- iv -
Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then
that underwriter is required to submit its Deposit to the City in the form of a certified or cashier’s
check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central
Time on the next business day following the award. If such Deposit is not received by that time,
the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement.
The Deposit received from the purchaser, the amount of which will be deducted at settlement,
will be deposited by the City and no interest will accrue to the purchaser. In the event the
purchaser fails to comply with the accepted proposal, said amount will be retained by the City.
AWARD
The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true
interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in
accordance with customary practice, will be controlling.
The City will reserve the right to: (i) waive non-substantive informalities of any proposal or of
matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals
without cause, and (iii) reject any proposal that the City determines to have failed to comply with
the terms herein.
BOND INSURANCE AT PURCHASER'S OPTION
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment
therefor at the option of the underwriter, the purchase of any such insurance policy or the
issuance of any such commitment shall be at the sole option and expense of the purchaser of
the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of
insurance shall be paid by the purchaser, except that, if the City has requested and received a
rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating
agency fees shall be the responsibility of the purchaser.
Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the
purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on
the Bonds.
CUSIP NUMBERS
If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the
Bonds, but neither the failure to print such numbers on any Bond nor any error with respect
thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the
Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers
shall be paid by the purchaser.
SETTLEMENT
Within 40 days following the date of their award, the Bonds will be delivered without cost to the
purchaser through DTC in New York, New York. Delivery will be subject to receipt by the
purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of
Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no-
litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal,
or equivalent, funds that shall be received at the offices of the City or its designee not later than
12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has
been made impossible by action of the City, or its agents, the purchaser shall be liable to the
City for any loss suffered by the City by reason of the purchaser's non-compliance with said
terms for payment.
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- v -
CONTINUING DISCLOSURE
On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a
Continuing Disclosure Undertaking (the “Undertaking”) whereunder the City will covenant for the
benefit of the owners of the Bonds to provide certain financial and other information about the
City and notices of certain occurrences to information repositories as specified in and required
by SEC Rule 15c2-12(b)(5).
OFFICIAL STATEMENT
The City has authorized the preparation of an Official Statement containing pertinent information
relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement
within the meaning of Rule 15c2-12 of the Securities and Exchange Commission. For copies of
the Official Statement or for any additional information prior to sale, any prospective purchaser
is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street,
Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223-3000.
The Official Statement, when further supplemented by an addendum or addenda specifying the
maturity dates, principal amounts and interest rates of the Bonds, together with any other
information required by law, shall constitute a “Final Official Statement” of the City with respect
to the Bonds, as that term is defined in Rule 15c2-12. By awarding the Bonds to any
underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no
more than seven business days after the date of such award, it shall provide without cost to the
senior managing underwriter of the syndicate to which the Bonds are awarded 100 copies of the
Official Statement and the addendum or addenda described above. The City designates the
senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for
purposes of distributing copies of the Final Official Statement to each Participating Underwriter.
Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its
proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a
contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring
the receipt by each such Participating Underwriter of the Final Official Statement.
Dated May 14, 2012 BY ORDER OF THE CITY COUNCIL
/s/ Karen Guilfoile
City Clerk
Packet Page Number 172 of 280
City of Maplewood, Minnesota
Recommendations for Issuance of Bonds
$5,780,000 General Obligation Bonds, Series 2012A
$2,545,000 General Obligation State-Aid Street Refunding Bonds, Series 2012B
The Council has under consideration the issuance of two series of bonds to (i) finance various street improvement
projects and the purchase of capital equipment and (ii) refund an outstanding general obligation issue of the City.
This document provides information relative to the proposed issuance.
KEY EVENTS: The following summary schedule includes the timing of some of the key events that will
occur relative to the bond issuance.
May 14, 2012 Council sets sale date and terms
Week of June 4, 2012 Rating conference is conducted
June 11, 2012, 11:30 a.m. Competitive bids are received
June 11, 2012, 7:00 p.m. Council considers award of bonds
Mid July, 2012 Proceeds are received
RATING: Applications will be made to Moody’s Investors Service for ratings on the Bonds. The City’s
general obligation debt is currently rated “Aa1” by Moody’s.
THE MARKET: Performance of the tax-exempt market is often measured by the Bond Buyer’s Index (“BBI”)
which measures the yield of high grade municipal bonds in the 20th year for general
obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25
Bond Index). The following chart illustrates these two indices over the past five years.
Study No.: 001408.115116 May 7, 2012 Attachment 3
Packet Page Number 173 of 280
Page 2
POST ISSUANCE
COMPLIANCE:
The issuance of these bonds will result in post-issuance compliance responsibilities. The
responsibilities lie in two primary areas: i) compliance with federal arbitrage requirements
and ii) compliance with secondary disclosure requirements.
Federal arbitrage requirements include a wide range of implications that have been taken
into account as your issue has been structured. Post-issuance compliance responsibilities
for your tax-exempt issue include both rebate and yield restriction provisions of the IRS
Code. In very general terms the arbitrage requirements control the earnings on
unexpended bond proceeds, including investment earnings, moneys held for debt service
payments (which are considered to be proceeds under the IRS regulations), and/or
reserves.
¾ In regard to the 2012A Bonds, the arbitrage rules provide an exception from
rebate provisions for gross proceeds that are spent within an 18-month period in
accordance with certain spending criteria. The City expects to meet the
18-month spending exception. Gross proceeds that meet the test will qualify for
an exception to rebate.
¾ In regard to the 2012B Bonds, federal regulations do not permit investment
earnings on the escrow account to exceed the yield on the 2012B Bonds;
therefore, no excess arbitrage will be earned.
Yield restriction provisions will apply to the debt service fund and any project proceeds
unspent after three years under certain conditions. The funds should be monitored
throughout the life of each Issue.
Secondary disclosure requirements result from an SEC requirement that underwriters
provide ongoing disclosure information to investors. To meet this requirement, any
prospective underwriter will require the City to commit to providing the information needed
to comply under a continuing disclosure agreement.
The City contracts with Springsted to assist them in meeting these responsibilities and will
continue that practice with the Bonds.
SUPPLEMENTAL
INFORMATION AND
BOND RECORD:
Supplementary information will be available to staff including detailed terms and conditions
of sale, comprehensive structuring schedules and information to assist in meeting post-
issuance compliance responsibilities.
Upon completion of the financing, a bond record will be provided that contains pertinent
documents and final debt service calculations for the transaction.
$5,780,000 General Obligation Bonds, Series 2012A
Description of Issue
PURPOSE: Proceeds of the 2012A Bonds will be used to (i) finance three street projects: the Bartelmy-
Meyer Area Streets, the Mill & Overlays 2012 and Gladstone (the “Improvements Portion”)
and (ii) finance the acquisition of capital equipment (the “Equipment Portion”).
AUTHORITY: Statutory Authority: The Bonds are being issued pursuant to Minnesota Statutes,
Chapters 429 and 475 and Section 412.301.
Packet Page Number 174 of 280
Page 3
Statutory Requirements: Minnesota Statutes, Section 412.301, specifies that the City may
issue certificates of indebtedness without exposure to a petition requirement calling for a
referendum if the total amount of the issue does not exceed ¼ of 1% of the market value of
the taxable property in the City. Based on the City's 2011/12 taxable market value of
$3,168,106,800 this represents a maximum issue size of $7,920,267. The issuance of the
Equipment Portion is $450,000 and therefore is within that limitation and not subject to
taxpayer petition for a referendum.
SECURITY AND
SOURCE OF
PAYMENT:
The 2012A Bonds are a general obligation of the City, secured by its full faith and credit
and taxing power. In addition, the City will pledge special assessments against benefited
properties to the repayment of the Improvements Portion. The City will have a tax levy
requirement. The City plans to offset a portion of the levy requirement with available state
aid monies.
STRUCTURING
SUMMARY:
Assessments for the Bartelmy-Meyer Area Streets project in the principal amount of
$733,610 will be collected over a term of 15 years. Assessments for the Mill & Overlays
project in the principal amount of $774,840 will be collected over a term of 8 years. All
assessments will be collected with equal payments of principal and interest with interest on
the unpaid balance charged at a rate of 2.0% over the true interest cost of the Bonds. For
structuring purposes, we have assumed a rate of 3.95%. The Gladstone project was
previously assessed when a portion of the project was bonded for in 2011.
The City will use funds on hand to pay the February 1, 2013 interest payment. Thereafter,
each year’s collection of taxes and assessments will be used to pay the August 1 interest
payment due in the collection year. Second-half collections and any funds collected but
not applied on August 1 will be used to pay the February 1 principal and interest payment
in the following year.
SCHEDULES
ATTACHED:
Schedules attached include: Sources and Uses of Funds, Net Debt Service Schedules and
an Assessment Income Schedule.
RISKS/SPECIAL
CONSIDERATIONS:
The outcome of this financing will rely on the market conditions at the time of the sale. Any
projections included herein are estimates based on current market conditions.
SALE TERMS AND
MARKETING:
Variability of Issue Size: A specific provision in the sale terms permits modifications to the
issue size and/or maturity structure to customize the issue once the price and interest rates
are set on the day of sale.
Prepayment Provisions: Bonds maturing on or after February 1, 2023 may be prepaid at a
price of par plus accrued interest on or after February 1, 2022.
Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt
obligations that counts against the $10 million limit for this calendar year; therefore, the
bonds are designated as bank qualified.
Packet Page Number 175 of 280
Page 4
$2,545,000 General Obligation State-Aid Street Refunding Bonds, Series 2012B
Description of Issue
PURPOSE: Proceeds of the 2012B Bonds will be used to refund the April 1, 2016 through April 1, 2024
maturities of the City’s General Obligation State-Aid Street Bonds, Series 2004E (the “Prior
Bonds”), dated August 1, 2004. The maturities to be refunded are currently outstanding in
the aggregate principal amount of $2,385,000. The April 1, 2013 - 2015 maturities are not
callable and will not be refunded. The purpose of the refunding is to achieve interest cost
savings.
Original proceeds of the Prior Bonds were used to finance various State-Aid street projects
within the City.
AUTHORITY: The 2012B Bonds are being issued pursuant to Minnesota Statutes, Chapter 475 and
Section 162.
Statutory Requirements: Pursuant to Minnesota Statues, Chapter 162, the City can issue
MSA bonds if the combined average annual debt service of the new bonds and any
existing MSA obligations does not exceed 90% of the City’s last annual allotment for
construction. The City’s 2012 construction allotment from the state was $1,093,842 and
90% of that amount is $984,457.80. The City has one other outstanding MSA obligations,
the MSA Portion of the $9,970,000 General Obligation Bonds, Series 2008A. The projected
average annual debt service on the City’s MSA Bonds is $669,720. Therefore, the
issuance of the 2012B Bonds meets the statutory requirement.
For advance refunding issues, a Minnesota statutory test exists which establishes a
minimum present value interest cost savings level of 3% of the present value of refunded
debt service. Based on the current interest rate market the present estimate of the
refunding savings is over 5.0%.
SECURITY AND
SOURCE OF
PAYMENT:
The 2012B Bonds will be general obligations of the City, secured by its full faith and credit
and taxing power. In addition the City will pledge annual state-aid allotments from the
Minnesota Department of Transportation originally pledged to the Prior Bonds.
The issuance of the 2012B Bonds is being conducted as a “crossover” advance refunding
in which the proceeds of the 2012B Bonds are placed in an escrow account with a major
bank and invested in U.S. Treasury obligations or State and Local Government Securities.
These investments and their earnings are structured to pay interest on the 2012B Bonds to
and including April 1, 2015 (the call date of the Prior Bonds), at which time the escrow
account will prepay the April 1, 2016 through 2024 principal of the Prior Bonds. The City
will continue to pay the originally scheduled debt service payments on the Prior Bonds
through the April 1, 2015 call date. After the call date, the City will cross over and begin
making debt service payments on the 2012B Bonds, taking advantage of the lower interest
rates.
The 2012B Bonds will be repaid from annual state-aid allotments from the Minnesota
Department of Transportation. Allotments received each year will be used to pay the
April 1 principal and interest payment and the subsequent October 1 interest payment.
Packet Page Number 176 of 280
Page 5
STRUCTURING
SUMMARY:
At the direction of the City, the principal amortization of the 2012B Bonds has been
structured to result in approximately even annual savings.
Based on current interest rate estimates, the refunding is projected to result in the City
realizing an average cash flow savings of approximately $18,305 per year. This results in
future value savings of approximately $169,180, with a net present value benefit to the City
of approximately $149,800. These estimates are net of all costs associated with the
refunding.
SCHEDULES
ATTACHED:
Schedules attached for the 2012B Bonds include the preliminary feasibility summary,
estimated debt service requirements and interest cost savings, given the current interest
rate environment.
RISKS/SPECIAL
CONSIDERATIONS:
The outcome of this financing will rely on the market conditions at the time of the sale. Any
projections included herein are estimates based on current market conditions.
SALE TERMS AND
MARKETING:
Variability of Issue Size: A specific provision in the sale terms permits modifications to the
issue size and/or maturity structure to customize the issue once the price and interest rates
are set on the day of sale.
Prepayment Provisions: Bonds maturing on or after April 1, 2023 may be prepaid at a
price of par plus accrued interest on or after April 1, 2022.
Bank Qualification: The City does not expect to issue more than $10 million in tax-exempt
obligations that counts against the $10 million limit for this calendar year; therefore, the
bonds are designated as bank qualified.
Packet Page Number 177 of 280
Page 6
$5,780,000
City of Maplewood, Minnesota
General Obligation Bonds, Series 2012A
Total Issue Sources And Uses
Dated 07/01/2012 | Delivered 07/01/2012
Bartelmy-
Meyer Area
Sts
Mill &
Overlays 2012 Gladstone
Equipment
Certificates
Issue
Summary
Sources Of Funds
Par A mount o f Bonds..................................$2,180,000.00 $2,080,000.00 $1,070,000.00 $450,000.00 $5,780,000.00
Total Sources............................................$2,180,000.00 $2,080,000.00 $1,070,000.00 $450,000.00 $5,780,000.00
Uses Of Funds
Depos it to Project Construction Fund..........2,135,000.00 2,041,241.00 1,050,000.00 440,500.00 5,666,741.00
Total Underwriter's Discount (1.000%)......21,800.00 20,800.00 10,700.00 4,500.00 57,800.00
Costs of Issuance....................................... 19,584.19 18,685.81 9,612.40 4,042.60 51,925.00
Rounding A mount........................................3,615.81 (726.81)(312.40)957.40 3,534.00
Total Uses..................................................$2,180,000.00 $2,080,000.00 $1,070,000.00 $450,000.00 $5,780,000.00
2012A GO Bonds | 5/ 3/2012 | 9:17 AM
Improvement Bonds
Packet Page Number 178 of 280
Page 7 $5,780,000 City of Maplewood, Minnesota General Obligation Bonds, Series 2012A NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% of Total Assessment RequiredLevyState-Aid Net Levy02/01/2013-- 50,631.89 50,631.89 53,163.48- 53,163.4853,163.4802/01/2014 570,000.00 0.650%86,797.50 656,797.50 689,637.38 182,314.68 507,322.70 326,229.28 181,093.4202/01/2015 575,000.00 0.850%83,092.50 658,092.50 690,997.13 182,314.68 508,682.45 323,635.79 185,046.6602/01/2016 585,000.00 1.100%78,205.00 663,205.00 696,365.25 182,314.68 514,050.57 325,494.28 188,556.3002/01/2017585,000.001.200%71,770.00656,770.00689,608.50182,314.68507,293.82321,047.54186,246.2902/01/2018 595,000.00 1.500%64,750.00 659,750.00 692,737.50 182,314.68 510,422.82 326,696.54 183,726.2902/01/2019 605,000.00 1.600%55,825.00 660,825.00 693,866.25 182,314.68 511,551.57 325,725.28 185,826.3002/01/2020 615,000.00 1.700%46,145.00 661,145.00 694,202.25 182,314.67 511,887.58 329,505.29 182,382.3002/01/2021 560,000.00 1.750%35,690.00 595,690.00 625,474.50 182,314.68 443,159.82 327,436.79 115,723.0402/01/2022 145,000.00 2.000%25,890.00 170,890.00 179,434.50 66,375.84 113,058.66113,058.6602/01/2023150,000.002.100%22,990.00172,990.00181,639.5066,375.84115,263.66115,263.6602/01/2024150,000.002.250%19,840.00169,840.00178,332.0066,375.83111,956.17111,956.1702/01/2025 155,000.00 2.400%16,465.00 171,465.00 180,038.25 66,375.82 113,662.43113,662.4302/01/2026 160,000.00 2.500%12,745.00 172,745.00 181,382.25 66,375.82 115,006.43115,006.4302/01/2027 165,000.00 2.600%8,745.00 173,745.00 182,432.25 66,375.84 116,056.41116,056.4102/01/2028 165,000.00 2.700%4,455.00 169,455.00 177,927.75 66,375.84 111,551.91111,551.91Total $5,780,000.00- $684,036.89 $6,464,036.89 $6,787,238.73 $1,923,148.26 $4,864,090.47 $2,605,770.75 $2,258,319.72 Dated...................................................................................................................................................................................................7/01/2012Delivery Date...........................................................................................................................................................................................7/01/2012First Coupon Date....................................................................................................................................................................................... 2/01/2013 Yield Statistics Bond Year Dollars.......................................................................................................................................................................................$37,756.67Average Life............................................................................................................................................................................................ 6.532 YearsAverage Coupon..........................................................................................................................................................................................1.8116983% Net Interest Cost (NIC).................................................................................................................................................................................1.9647839%True Interest Cost (TIC)................................................................................................................................................................................ 1.9590534%Bond Yield for Arbitrage Purposes....................................................................................................................................................................... 1.7936639%All Inclusive Cost (AIC)................................................................................................................................................................................ 2.1096827% IRS Form 8038 Net Interest Cost.......................................................................................................................................................................................1.8116983%Weighted Average Maturity...............................................................................................................................................................................6.532 Years2012A GO Bonds | 5/ 3/2012 | 9:17 AMPacket Page Number 179 of 280
Page 8
$1,508,450
City of Maplewood, Minnesota
General Obligation Bonds, Series 2012A
Assessment Income
Aggregate Debt Service
DATE Assmts
Bartelmy-Meyer
Area Streets
Assmts Mill
& Overlays -
2012
TOTAL
12/31/2013 66,375.83 115,938.85 182,314.68
12/31/2014 66,375.84 115,938.84 182,314.68
12/31/2015 66,375.83 115,938.85 182,314.68
12/31/2016 66,375.84 115,938.84 182,314.68
12/31/2017 66,375.84 115,938.84 182,314.68
12/31/2018 66,375.83 115,938.85 182,314.68
12/31/2019 66,375.83 115,938.84 182,314.67
12/31/2020 66,375.84 115,938.84 182,314.68
12/31/2021 66,375.84 -66,375.84
12/31/2022 66,375.84 -66,375.84
12/31/2023 66,375.83 -66,375.83
12/31/2024 66,375.82 -66,375.82
12/31/2025 66,375.82 -66,375.82
12/31/2026 66,375.84 -66,375.84
12/31/2027 66,375.84 -66,375.84
Total $995,637.51 $927,510.75 $1,923,148.26
Par Amounts Of Selected Issues
Bartelmy-Meyer Area Streets............................................................................................................................ 733,610.00
Mill & Overlays - 2012........................................................................................................................................ 774,840.00
TOTAL............................................................................................................................................................... 1,508,450.00
Aggregate | 5/ 3/2012 | 9:20 AM
Packet Page Number 180 of 280
Page 9
$2,545,000
City of Maplewood, Minnesota
General Obligation State-Aid Street Refunding Bonds, Series 2012B
Crossover Refunding of Series 2004E
Preliminary Feasibility Summary
Dated 07/01/2012 | Delivered 07/01/2012
Sources Of Funds
Par Amount of Bonds.............................................................................................................................................. $2,545,000.00
Total Sources........................................................................................................................................................$2,545,000.00
Uses Of Funds
Deposit to Crossover Escrow Fund........................................................................................................................ 2,478,195.11
Costs of Issuance................................................................................................................................................... 42,000.00
Total Underwriter's Discount (0.800%).................................................................................................................. 20,360.00
Rounding Amount.................................................................................................................................................... 4,444.89
Total Uses..............................................................................................................................................................$2,545,000.00
ISSUES REFUNDED AND CALL INFORMATION
Prior Issue Call Price................................................................................................................................................ 100.000%
Prior Issue Call Date.................................................................................................................................................4/01/2015
SAVINGS INFORMATION
Net Future Value Benefit......................................................................................................................................... $169,181.15
Net Present Value Benefit....................................................................................................................................... $149,800.89
Net PV Benefit / $2,577,153.92 PV Refunded Debt Service................................................................................... 5.813%
BOND STATISTICS
Average Life............................................................................................................................................................7.585 Years
Average Coupon..................................................................................................................................................... 1.7890565%
Net Interest Cost (NIC)............................................................................................................................................. 1.8945283%
True Interest Cost (TIC)........................................................................................................................................... 1.8954743%
Series 2012 Ref 2004E | SINGLE PURPOSE | 4/24/2012 | 2:15 PM
Packet Page Number 181 of 280
Page 10
$2,545,000
City of Maplewood, Minnesota
General Obligation State-Aid Street Refunding Bonds, Series 2012B
Crossover Refunding of Series 2004E
Debt Service Schedule
Date Principal Coupon Interest Total P+I
04/01/2013 --31,792.50 31,792.50
04/01/2014 --42,390.00 42,390.00
04/01/2015 --42,390.00 42,390.00
04/01/2016 310,000.00 1.100%42,390.00 352,390.00
04/01/2017 305,000.00 1.200%38,980.00 343,980.00
04/01/2018 295,000.00 1.500%35,320.00 330,320.00
04/01/2019 290,000.00 1.600%30,895.00 320,895.00
04/01/2020 285,000.00 1.700%26,255.00 311,255.00
04/01/2021 275,000.00 1.750%21,410.00 296,410.00
04/01/2022 270,000.00 2.000%16,597.50 286,597.50
04/01/2023 260,000.00 2.100%11,197.50 271,197.50
04/01/2024 255,000.00 2.250%5,737.50 260,737.50
Total $2,545,000.00 -$345,355.00 $2,890,355.00
Yield Statistics
Bond Year Dollars......................................................................................................................................................$19,303.75
Average Life..............................................................................................................................................................7.585 Years
Average Coupon........................................................................................................................................................1.7890565%
Net Interest Cost (NIC)............................................................................................................................................... 1.8945283%
True Interest Cost (TIC)..............................................................................................................................................1.8954743%
Bond Yield for Arbitrage Purposes............................................................................................................................1.7813456%
All Inclusive Cost (AIC).............................................................................................................................................. 2.1345053%
IRS Form 8038
Net Interest Cost........................................................................................................................................................ 1.8945283%
Weighted Average Maturity....................................................................................................................................... 7.585 Years
Series 2012 Ref 2004E | SINGLE PURPOSE | 4/24/2012 | 2:15 PM
Packet Page Number 182 of 280
Page 11
$2,545,000
City of Maplewood, Minnesota
General Obligation State-Aid Street Refunding Bonds, Series 2012B
Crossover Refunding of Series 2004E
Debt Service Comparison
Date Total P+I Escrow Existing D/S Net New D/S Old Net D/S Savings
04/01/2013 31,792.50 (31,792.50) 410,050.00 410,050.00 410,050.00 -
04/01/2014 42,390.00 (42,390.00) 399,587.50 399,587.50 399,587.50 -
04/01/2015 42,390.00 (2,427,390.00) 2,773,787.50 388,787.50 388,787.50 -
04/01/2016 352,390.00 -- 352,390.00 372,987.50 20,597.50
04/01/2017 343,980.00 -- 343,980.00 362,387.50 18,407.50
04/01/2018 330,320.00 -- 330,320.00 350,793.76 20,473.76
04/01/2019 320,895.00 -- 320,895.00 339,200.00 18,305.00
04/01/2020 311,255.00 -- 311,255.00 327,275.00 16,020.00
04/01/2021 296,410.00 -- 296,410.00 315,350.00 18,940.00
04/01/2022 286,597.50 -- 286,597.50 302,762.50 16,165.00
04/01/2023 271,197.50 -- 271,197.50 290,175.00 18,977.50
04/01/2024 260,737.50 -- 260,737.50 277,587.50 16,850.00
Total $2,890,355.00 (2,501,572.50) $3,583,425.00 $3,972,207.50 $4,136,943.76 $164,736.26
PV Analysis Summary (Net to Net)
Net FV Cashflow Savings.......................................................................................................................................164,736.26
Gross PV Debt Service Savings............................................................................................................................. 145,356.00
Net PV Cashflow Savings @ 1.781%(Bond Yield)................................................................................................145,356.00
Contingency or Rounding Amount...........................................................................................................................4,444.89
Net Future Value Benefit......................................................................................................................................... $169,181.15
Net Present Value Benefit....................................................................................................................................... $149,800.89
Net PV Benefit / $496,246.24 PV Refunded Interest...............................................................................................30.187%
Net PV Benefit / $2,577,153.92 PV Refunded Debt Service................................................................................... 5.813%
Net PV Benefit / $2,385,000 Refunded Principal.................................................................................................... 6.281%
Net PV Benefit / $2,545,000 Refunding Principal................................................................................................... 5.886%
Refunding Bond Information
Refunding Dated Date............................................................................................................................................. 7/01/2012
Refunding Delivery Date..........................................................................................................................................7/01/2012
Series 2012 Ref 2004E | SINGLE PURPOSE | 4/24/2012 | 2:15 PM
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
Charles Ahl, Assistant City Manager
SUBJECT: Sign Setback Variances—Holiday Stationstore
(Three votes required for approval)
LOCATION: 280 McKnight Road South
DATE: May 4, 2012
INTRODUCTION
Project Description
Dave Edquist, representing Holiday Stationstores Inc, is proposing to install a four-foot
by eight-foot changeable copy, dynamic display sign panel on each of Holiday’s
freestanding signs. The sign spacing requirements in the sign ordinance require that
dynamic display signs have the following minimum separations:
200 feet from a park or open space
200 feet from a residential lot line
100 feet from a side property line
Requests
This proposal will require the following variances (refer to the applicant’s attached
narrative and justification):
Northerly Freestanding Sign
Reduction of the spacing requirement from the Ramsey County Regional Park from
200 to 90 feet (110 foot variance).
Reduction of the spacing requirement from the townhome property to the south from
200 to 180 feet (20 foot variance).
Southerly Freestanding Sign
Reduction of the spacing from the townhome property to the south from 200 to 25
feet (175 foot variance).
Reduction of the side yard spacing requirement from 100 feet to 25 feet (75 foot
variance).
Agenda Item J3
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DISCUSSION
Code’s Intent
The dynamic display sign ordinance provides restrictions to the spacing of such signs in
order to:
Minimize driver distraction
Minimize their proliferation in residential districts where such signs can adversely
impact residential character, and
Protect the public health, safety and welfare
The code further states that, without sign spacing requirements:
“There is the potential for numerous dynamic displays to exist along any roadway. If
more than one dynamic display can be seen from a given location on a road, the
minimum display time becomes critical. If the display time is too short, a driver could be
subjected to a view that appears to have constant movement. This impact on drivers
would be compounded in a traffic corridor with multiple signs. If dynamic displays
become pervasive and there are no meaningful limitations on each sign’s ability to
change frequently, drivers may be subject to an unsafe degree of distraction and
sensory overload. Therefore, requiring a limit on display times on dynamic signs is in
the public interest.”
To summarize, the goals of the spacing requirements in the ordinance is to:
1) Preserve the residential character of neighborhoods.
2) Protect health, safety and welfare by limiting unsafe distraction and sensory overload
for drivers.
Staff’s Evaluation
Driver Impact
Staff does not feel that the proposed dynamic display sign panels would be detrimental
to drivers. The proposed signs would be attached to existing pylon signs that face
different directions—the northerly one facing east/west and the southerly one
north/south. Therefore, they would not be readable from the same direction and would
not create the appearance of sign proliferation or a distraction to drivers. Also, there are
no other businesses along either McKnight Road or Lower Afton Road in Maplewood
who might wish to utilize such signs thus adding to sign proliferation. This is an
automatically-limiting aspect guarding against additional dynamic displays as opposed to
typical commercial districts with many businesses along a roadway.
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Another factor is that the both the Holiday Stationstore and the Shamrock Center to the
west have quite a substantial commercial visual impact with their building, signs, lighting,
fueling centers and traffic activity. Staff feels that the addition of two four by eight foot
dynamic display sign panels would not add significantly to the Holiday site or this
commercial intersection.
Residential Impact
Staff does not feel that the proposed dynamic display sign panels would be detrimental
to the abutting townhomes to the east or south. The townhomes to the south are well
screened by evergreens on the Holiday site. Those to the east are over 200 feet away
so the required separation would be met. There are also trees to buffer the sign from
those townhomes.
Park and Open Space Impact
The proposed dynamic display sign on the north pylon sign would not adversely impact
the Ramsey County Regional Park open space. This is not an active-recreation part of
the park. Therefore, staff does not feel there would be any negative impact to park
aesthetics as there could be if there were abutting picnic grounds, for example. Largely,
with the exception of a segment of the pedestrian trail north of Lower Afton Road, there
is nothing to be affected by the addition of the proposed sign panel, only woodlands.
And as stated above, the visual impact of the existing site is considerably greater than
the addition of the proposed sign panel.
State Law Findings
All variances must follow the requirements provided in Minnesota State Statutes. State
law requires that variances shall only be permitted when they are found to be:
1. In harmony with the general purposes and intent of the official control;
2. Consistent with the comprehensive plan;
3. When there are practical difficulties in complying with the official control. “Practical
difficulties” means that the property owner proposes to use the property in a
reasonable manner not permitted by an official control. The plight of the landowner
is due to circumstances unique to the property not created by the landowner and the
variance, if granted, will not alter the essential character of the locality.
Staff feels that because of the right-angle orientation of the two signs, along with the
wooded nature of the nearby regional park, the proposed sign panels would be in
harmony with the general purposes and intent of the ordinance. This orientation would
prevent the two proposed sign panels from being seen at the same time and becoming
potentially distracting to drivers as same-orientation signs might. The two proposed
signs would also be consistent with the comprehensive plan. They provide commercial-
development elements that would match this commercial site and conform to the goals
of the comprehensive plan.
There are practical difficulties in complying with the spacing requirements of the
ordinance. According to statute, practical difficulties mean that the applicant would use
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the property in a “reasonable manner” not permitted by the ordinance. In this case, it
seems reasonable to staff to allow both signs, because:
The evergreens on the south side of the property would buffer the proposed
sign from the nearby neighbors.
The two Holiday signs are set at right angles to each other preventing the
appearance of “sign proliferation,” “sign clutter” or adding to “sign distraction”
for these proposed dynamic display sign panels.
The nearby part of the Battle Creek Regional Park is a non-active park. The
sign would not detract from the enjoyment of this open space since it is a
wooded area and the only active element is a trail section within the woods.
The site is extensively developed with a commercial building, fuel islands,
fueling canopy, and lighting and is affected by a significant amount of
commercial activity. Considering that, two four by eight foot signs would not
be a significant addition to this existing commercial site.
Separation or Spacing Requirements
The planning commission moved to approve this request on a five to one vote. They
had a concern that, because the proposed variances were substantial, they questioned if
the sign separation requirements in the code were excessive. In other words, if the city
were to approve such large variances, maybe the spacing requirements were too
stringent and out of line.
Staff had the same concern when beginning this review, but, with the reasons given
above, feels that this case is unique and the variances are justified. Staff does not feel
the ordinance needs amendment at this time and would suggest seeing how future
applications support, or perhaps do not support, the spacing requirements of the
ordinance.
If the council wishes staff to review the dynamic display sign ordinance as requested by
the planning commission, please direct staff to do so.
COMMISSION ACTIONS
April 24, 2012: The community design review board recommended approval of the
proposed sign variances. The board also added the following conditions:
There shall be 100 percent opaque screening of the south pylon sign maintained at
all times for the residential dwelling windows to the south.
The applicant shall turn off the power to both signs on McKnight Road and Lower
Afton Road outside of the stores normal operational hours.
May 1, 2012: The planning commission recommended approval of the sign variances.
They also recommended that staff review the spacing requirements of the dynamic
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display sign ordinance for appropriateness. Their concern is that the ordinance criteria
may not be reasonable or appropriate if the city is put in the position of approving such
large variances for the spacing of dynamic display signs. If the city council feels it is
justified to approve the proposed sign separation from the Battle Creek Regional Park
and from abutting residential property, then maybe there is no reason for these strict
rules in the first place.
BUDGET IMPACTS
None.
RECOMMENDATION
Adopt the attached resolution approving the following sign-separation variances for 280
McKnight Road South:
Northerly Freestanding Sign
Reduction of the spacing requirement from the Ramsey County Regional Park from
200 to 90 feet (110 foot variance).
Reduction of the spacing requirement from the townhome property to the south from
200 to 180 feet (20 foot variance).
Southerly Freestanding Sign
Reduction of the spacing from the townhome property to the south from 200 to 25
feet (175 foot variance).
Reduction of the side yard spacing requirement from 100 feet to 25 feet (75 foot
variance).
Approval of these variances is based on the following findings:
1. Because of the right-angle orientation of the two signs, along with the wooded nature
of the nearby regional park, the proposed sign panels would be in harmony with the
general purposes and intent of the ordinance. This orientation would prevent them
from being seen at the same time and becoming potentially distracting to drivers as
could same-orientation signs.
2. The proposed dynamic display sign panel on the north pylon sign is set at a right
angle to the wooded open space across Lower Afton Road making it less noticeable
from that direction.
3. The two proposed signs would be consistent with the comprehensive plan. They
provide commercial-development elements that would be compatible with this
commercial site and conform to the goals of the comprehensive plan.
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4. There are practical difficulties in complying with the spacing requirements of the
ordinance. According to statute, practical difficulties mean that the applicant would
use the property in a “reasonable manner” not permitted by the ordinance. In this
case, it seems reasonable to staff to allow both signs, because:
The evergreens on the south side of the property would buffer the proposed
sign from the nearby neighbors.
The two proposed Holiday dynamic display signs would be set at right angles
to each other preventing the appearance of “sign proliferation,” “sign clutter”
or adding to “sign distraction.”
The abutting part of the Battle Creek Regional Park is a non-active park. The
sign would not be a detraction since this is a wooded area and the only active
element is a trail section within the woods.
The site is extensively developed with a commercial building, fuel islands,
fueling center and lighting. It is also affected by a significant amount of
commercial activity. Considering that, two four by eight foot signs would not
be a significant addition to this existing commercial site.
Approval is subject to compliance with the following conditions:
1. All of the evergreen trees on the south side of the site and south of the southerly
pylon sign shall remain. If these evergreens are removed for any reason,
whether by the natural death of the trees or by their intentional removal, the
south-facing dynamic display sign panel shall be removed.
2. There shall be 100 percent opaque screening of the south pylon sign maintained
at all times for the residential dwelling windows to the south.
3. The applicant shall turn off the power to both dynamic display signs after the
store closes.
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REFERENCE
SITE DESCRIPTION
Site size: 1.16 acres
Existing Use: Holiday Stationstore
SURROUNDING LAND USES
North: Lower Afton Road and Battle Creek Regional Park
South: Afton Ridge Town Homes
East: Afton Ridge Town Homes
West: McKnight Road and Shamrock Center in the City of St. Paul
PLANNING
Land Use Plan Designation: C (commercial)
Zoning: BC (business commercial)
Criteria for Variance Approval
Section 44-13 of the city code allows the city council to grant variances. All variances
must follow the requirements provided in Minnesota State Statutes. State law requires
that variances shall only be permitted when they are found to be:
1. In harmony with the general purposes and intent of the official control;
2. Consistent with the comprehensive plan;
3. When there are practical difficulties in complying with the official control.
“Practical difficulties” means that the property owner proposes to use the
property in a reasonable manner not permitted by an official control. The plight
of the landowner is due to circumstances unique to the property not created by
the landowner and the variance, if granted, will not alter the essential character of
the locality.
APPLICATION DATE / REVIEW DEADLINE
State statute requires that the city complete its review of these requests within 60 days
of having a complete application. The date for the materials having been considered to
be complete by the city is March 30, 2012. Therefore, deadline for the city’s decision on
this request is May 29, 2012.
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SEC12-28\Holiday Stationstore Sign Variance CC 5 12 te
Attachments:
1. Location / Zoning Map
2. Land Use Map
3. Site Plan / Neighborhood Map
4. Applicant’s Written Narrative and Sign Variance Justification
5. Existing Freestanding Signs
6. Proposed Dynamic Display Message Center Placement
7. Variance Resolution
8. Photographs date-stamped March 30, 2012 (Separate Attachment)
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Attachment 7
VARIANCE RESOLUTION
WHEREAS, Dave Edquist, of Holiday Stationstores, Inc, applied for the following
sign spacing variances for the Holiday Stationstore at 280 McKnight Road South, in
order to install dynamic display message signs on their two existing freestanding sign
structures:
Northerly Freestanding Sign
Reduction of the spacing requirement from the Ramsey County Regional Park from
200 to 90 feet (110 foot variance).
Reduction of the spacing requirement from the townhome property to the south from
200 to 180 feet (20 foot variance).
Southerly Freestanding Sign
Reduction of the spacing from the townhome property to the south from 200 to 25
feet (175 foot variance).
Reduction of the side yard spacing requirement from 100 feet to 25 feet (75 foot
variance).
WHEREAS, the legal description of this property is:
That part of the Northwest Quarter of the Northwest Quarter of Section 12, Township 28,
Range 22, Ramsey County, Minnesota, described as follows:
Commencing at the intersection of the west line of said Northwest Quarter of the
Northwest Quarter and the south line of the North 362.00 feet of said Northwest Quarter
of the Northwest Quarter; thence easterly along said south line 40.01 feet to the actual
point of beginning; thence southerly parallel with the west line of said Northwest Quarter
of Section 12, 205.00 feet; thence easterly at a right angle to last described line, 245.00
feet; thence northerly, parallel with the west line of said Northwest Quarter of Section 12,
a distance of 211.21 feet to its intersection with the south line of the north 362.00 feet of
said Northwest Quarter of the Northwest Quarter; thence westerly along said south line,
245.08 feet to the point of beginning.
Except:
That part of the Northwest Quarter of the Northwest Quarter of Section 12, Township 28,
Range 22, Ramsey county, Minnesota, described as follows:
Commencing at the intersection of the west line of said Northwest Quarter of the
Northwest Quarter and the south line of the North 362.00 feet of said Northwest Quarter
of the Northwest Quarter; thence easterly along said south line 40.01 feet to the actual
point of beginning; thence southerly parallel with the west line of said Northwest Quarter
of Section 12, 205.00 feet; thence easterly at a right angle to last described line, 3.00
feet; thence northerly parallel with the west line of said Northwest Quarter of Section 12,
Packet Page Number 200 of 280
a distance of 205.00 feet to its intersection with the south line of the north 362.00 feet of
said Northwest Quarter of Northwest Quarter; thence westerly along said south line, 3.00
feet to the point of beginning.
WHEREAS, Section 44-743, Dynamic Display Signs, requires that dynamic display
signs observe the following minimum separations:
200 feet from a park or open space
200 feet from a residential lot line
100 feet from a side property line
WHEREAS, the history of this variance is as follows:
1. On April 24, 2012 the community design review board recommended that the city
council approve these variances.
2. The planning commission held a public hearing on May 1, 2012. City staff
published a notice in the Maplewood Review and sent notices to the surrounding
property owners as required by law. The planning commission gave everyone at
the hearing an opportunity to speak and present written statements. The council
also considered reports and recommendations from the city staff. The planning
commission recommended that the city council approve these variances.
NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-
described variances based on the following findings:
1. Because of the right-angle orientation of the two signs, along with the wooded
nature of the nearby regional park, the proposed sign panels would be in
harmony with the general purposes and intent of the ordinance. This orientation
would prevent them from being seen at the same time and becoming potentially
distracting to drivers as could same-orientation signs.
2. The proposed dynamic display sign panel on the north pylon sign is set at a right
angle to the wooded open space across Lower Afton Road making it less
noticeable from that direction.
3. The two proposed signs would be consistent with the comprehensive plan. They
provide commercial-development elements that would be compatible with this
commercial site and conform to the goals of the comprehensive plan.
4. There are practical difficulties in complying with the spacing requirements of the
ordinance. According to statute, practical difficulties mean that the applicant
would use the property in a “reasonable manner” not permitted by the ordinance.
In this case, it seems reasonable to staff to allow both signs, because:
The evergreens on the south side of the property would buffer the proposed
sign from the nearby neighbors.
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The two proposed Holiday dynamic display signs would be set at right angles
to each other preventing the appearance of “sign proliferation,” “sign clutter”
or adding to “sign distraction.”
The abutting part of the Battle Creek Regional Park is a non-active park. The
sign would not be a detraction since this is a wooded area and the only active
element is a trail section within the woods.
The site is extensively developed with a commercial building, fuel islands,
fueling center and lighting. It is also affected by a significant amount of
commercial activity. Considering that, two four by eight foot signs would not
be a significant addition to this existing commercial site.
Approval is subject to compliance with the following conditions:
1. All of the evergreen trees on the south side of the site and south of the southerly
pylon sign shall remain. If these evergreens are removed for any reason,
whether by the natural death of the trees or by their intentional removal, the
south-facing dynamic display sign panel shall be removed.
2. There shall be 100 percent opaque screening of the south pylon sign maintained
at all times for the residential dwelling windows to the south.
3. The applicant shall turn off the power to both dynamic display signs after the
store closes.
The Maplewood City Council ________ this resolution on _________, 2012.
Packet Page Number 202 of 280
April 24, 2012
Community Design Review Board Meeting Minutes
1
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, APRIL 24, 2012
1. DESIGN REVIEW
a. Holiday Stationstore – Sign Setback Variances, 280 McKnight Road South
i. Planner, Michael Martin gave the report and answered questions of the board.
ii. Mr. Michael Cronin, representing the Holiday Stationstore addressed and answered
questions of the board.
Boardmember Wise moved to approve the resolution approving the following sign-separation
variances for 280 McKnight Road South: (changes to the motion are underlined and in bold)
Northerly Freestanding Sign
● Reduction of the spacing requirement from the Ramsey County Regional Park from 200 to
90 feet (110 foot variance).
● Reduction of the spacing requirement from the townhome property to the south from 200
to 180 feet (20 foot variance).
Southerly Freestanding Sign
● Reduction of the spacing from the townhome property to the south from 200 to 25 feet
(175 foot variance).
● Reduction of the side yard spacing requirement from 100 feet to 25 feet (75 foot variance).
Approval of these variances is based on the following findings:
1. Because of the right-angle orientation of the two signs, along with the wooded nature of the
nearby regional park, the proposed sign panels would be in harmony with the general
purposes and intent of the ordinance. This orientation would prevent them from being seen at
the same time and becoming potentially distracting to drivers as could same-orientation signs.
2. The proposed dynamic display sign panel on the north pylon sign is set at a right angle to the
wooded open space across Lower Afton Road making it less noticeable from that direction.
3. The two proposed signs would be consistent with the comprehensive plan. They provide
commercial-development elements that would be compatible with this commercial site and
conform to the goals of the comprehensive plan.
4. There are practical difficulties in complying with the spacing requirements of the ordinance.
According to statute, practical difficulties mean tha the applicant would use the property in a
“reasonable manner” not permitted by the ordinance. In this case, it seems reasonable to
staff to allow both signs, because:
● The evergreens on the south side of the property would buffer the proposed sign from the
nearby neighbors.
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April 24, 2012
Community Design Review Board Meeting Minutes
2
● The two proposed Holiday dynamic display signs would be set at right angles to each
other preventing the appearance of “sign proliferation,” “sign clutter” or adding to “sign
distraction.”
● The abutting part of the Battle Creek Regional Park is a non-active park. The sign would
not be a detraction since this is a wooded area and the only active element is a trail
section within the woods.
● The site is extensively developed with a commercial building, fuel islands, fueling center
and lighting. It is also affected by a significant amount of commercial activity.
Considering that, two four by eight foot signs would not be a significant addition ot this
existing commercial site.
Approval is subject to compliance with the following condition:
1. All of the evergreen trees on the south side of the site and south of the southerly pylon sign
shall remain. If these evergreens are removed for any reason, whether by the natural death
of the trees or by their intentional removal, the south-facing dynamic display sign panel shall
be removed. There shall be 100 percent opaque screening from the south pylon sign
maintained at all times for the residential dwelling windows to the south.
2. Turn all power off to both signs on McKnight Road and Lower Afton Road outside of
the store’s normal operational hours.
Boardmember Shankar made a friendly amendment for condition #2 to include both signs on
McKnight Road and Lower Afton Road.
Chairperson Ledvina made a friendly amendment to condition #1, adding 100 percent opaque
screening from south pylon sign shall be maintained at all times for the residential dwelling
windows to the south.
Seconded by Boardmember Shankar. Ayes – Boardmember’s Shankar &
Wise
Nay – Chairperson Ledvina
Chairperson Ledvina voted nay because of the impact to the park space and to the residential
properties.
The motion passed.
The public hearing will be heard May 1, 2012, at 7 p.m. at the Planning Commission meeting.
Packet Page Number 204 of 280
Agenda Item J.4.
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Solid Waste Management Ordinance and Standards – First Reading
DATE: May 9, 2012, for the May 14 City Council Meeting
INTRODUCTION
The City’s new residential trash collection service will begin on October 1, 2012. The new trash
plan was authorized by the City Council on November 28, 2011, when the contract with Allied
Waste Services was approved.
The City’s Solid Waste Management Ordinance (SWMO) allows for a subscription trash hauling
system within the City. A subscription system allows residents to hire any City-licensed trash
hauler to pick up their trash. The City currently has nine residentially licensed trash haulers.
The Maplewood Trash Plan organizes the City’s residential trash collection into a City-wide
contracted system. The five-year contract with Allied Waste Services includes trash pickup for
single family residential homes, with townhome and manufactured home developments able to
opt into the plan if they choose.
The City’s SWMO should be revised to reflect the new trash plan and the City’s waste reduction
goals. This memorandum describes amendments proposed for the City Council’s first reading
of the ordinance.
BACKGROUND
February 16 and March 19, 2012, the Environmental and Natural Resources (ENR) Commission
reviewed amendments to the City’s SWMO.
April 16, 2012, the ENR Commission recommended approval of the SWMO and Standards
(Attachments 1 and 2).
May 7, 2012, the City Council reviewed the SWMO and Standards during a workshop.
DISCUSSION
Existing Solid Waste Management Ordinance
The SWMO was adopted on June 6, 1997. Following are highlights of the ordinance and trash
hauling licensing requirements:
Ordinance
• Residents must have trash collected from their property at least once a week from a
licensed trash hauler.
• Trash must be stored in a rodent-proof container.
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2
• Recyclables must be placed on the curb for collection.
• Trash collection is limited to the hours of 6 a.m. to 6 p.m., Monday through Saturday.
• Trash is picked up according to the City’s day-certain trash and recycling pick up days
(Monday through Friday).
Licensing
• All trash haulers are required to be licensed by the City.
• The yearly license fee is set by the City Council. The fee is currently $129 per year.
• The license runs from September to August of each year.
• The license application must include the following:
• Name and address
• A statement that the trash hauler will follow a long-range plan of disposal in
conformity with state pollution control agency regulations.
• Provide maps of service routes configured so that customers on load-sensitive
streets are among the first served on such routes.
• Haulers must comply with the following:
• Carry general and auto liability insurance.
• Pick up trash on day-certain trash pick-up routes.
• Use tandem axels or flotation tires to reduce the per-axle weight of all trucks
used for collection.
• Provide collection carts or bins.
• Volume-based rates (30 gallon being the minimum).
• Provide collection of yard waste to customers upon their request.
• Provide special collection services within 24 hours of customer’s request.
• Provide special service collection for physical concerns.
• File all residential customer rates effective for the following year with the City.
• Amended rates must be filed within two weeks of any change.
• Penalty for noncompliance of ordinance and licensing requirements are as follows:
• Failure to comply with the ordinance and licensing requirements is grounds for
revocation of the license by the City Council.
New Regulations to Include Ordinance and Standards
Solid waste and recycling regulations are currently addressed in two separate ordinances –
SWMO (adopted in 1997) and the Multiple-Family Recycling Ordinance (adopted in 2006).
During this revision of the regulations, staff is recommending that a separate Solid Waste
Management Standards document be adopted in addition to a combined solid waste and
recycling ordinance.
The ordinance will serve as an authoritative rule which property owners and trash and recycling
haulers must comply. Amendments to ordinances must go through the City’s public hearing
process, with review and recommendation by various commissions and first and second reading
by the City Council.
The proposed Standards will be designed similar to the City’s Engineering Standards, and will
serve as guidelines for the City’s solid waste and recycling programs. The Standards will
include specific requirements for the storage, collection and transportation of residential solid
waste and recycling. Changes to standards do not require public hearings, allowing Standards
to be modified at a staff level, which will be important when addressing operation changes
needed to the City’s trash or recycling programs.
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New Solid Waste Management Ordinance
The new ordinance includes solid waste and recycling regulations for single family, multiple-
family, and commercial properties. The pertinent sections of the existing Multiple-Family
Recycling Ordinance are included. It also includes licensing requirements for all haulers
including requirements for the City’s residential trash and recycling haulers and the multiple-
family and commercial haulers. Following are highlights of the new ordinance:
1. All residential, multiple-family, and commercial properties must source separate
recyclables, yard waste, household hazardous waste, hazardous waste and other items
from garbage.
2. Hours of trash pick-up are consistent with the City’s trash collection contract, 6 a.m. to 6
p.m. Hours of recyclable pick up are consistent with the City’s recycling contract, 7 a.m.
to 7 p.m.
3. City–provided trash carts may be placed on the alley line or curb line for collection no
earlier than 5:00 p.m. on the day before collection and removed by 6:00 a.m. on the day
after collection.
4. Multiple-family properties that do not participate in the City’s recycling program are
required to provide recycling education to their tenants as well as submit an annual
recycling report to the City.
5. The city’s contract hauler for residential trash collection shall propose new rates each
year by September 1 for the upcoming calendar year based on the price indicators and
adjustment formulas specified in the contract.
6. The city and the city’s contract hauler shall develop a five-year plan for implementing
increased increments with the volume-based rates (pay as you throw).
7. Reserved sections for expanded commercial trash collection regulations and new
organics collection.
New Solid Waste Management Standards
The Standards address eligible items to be included in the trash; trash cart set out instructions;
resident’s trash storage requirements; payment of charges and delinquent fees; and other
collection system details that are part of the City’s trash and recycling programs. Pertinent
sections of the existing Multiple-Family Recycling Ordinance are included in the standards.
Following are highlights of the new standards:
1. Residential and Multiple-Family Recycling and Garbage Standards
2. Residential Garbage Cart Standards
a. Storage of Carts
b. Maintenance of Carts
3. Yard Waste and Source Separated Organics Collection and Composting
4. Bulky Waste Collection
5. Home Owner Associations Opting Into the Maplewood Trash Plan
a. Home owner associations that utilize trash carts and that have existing garbage
collection contracts that meet the minimum requirements of the standards are not
required to have city-contracted garbage collection services.
b. Home owner associations may apply to the city to opt in to the city-contracted
trash collection service by submitting an application to the City.
c. Home owner associations that have city-contracted trash service must continue
to have city-contracted trash service (can’t opt out once they opt in).
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6. Commercial Solid Waste Standards
7. Delinquent Accounts
8. Resolution of Disputes
9. Special Exemptions (Forms and Fees)
a. Opt Out – Permanent (environmentally responsible method of disposal such as
self haul or business with trash service - $35)
b. Opt Out – Temporary (vacant property - Free)
c. Every Other Week Garbage Removal (Free)
d. Walk Up Service (Free)
e. Shared Trash Service (Free)
f. Opt In - Homeowner’s Associations (Free)
City Council Workshop
Following is a summary of the discussion that took place during the May 7, 2012, City Council
workshop and how those items were addressed in the attached new ordinance and standards.
1. Fees for special exemptions. The originally proposed $15 fee for the every other week
20 gallon service levels has been removed.
2. Hours of garbage collection. Allied Waste Service’s contract specifies hours of garbage
collection between 6 a.m. and 6 p.m. The City Council requested that the hours of
garbage collection be modified to meet the City’s noise ordinance, which prohibits
disturbing noise between the hours of 7 p.m. to 7 a.m. Allied has indicated that they
would prefer to maintain the collection hours at 6 a.m. and 6 p.m. They prefer to collect
garbage prior to the time when school buses and rush hour traffic are on the roads for
safety and efficiency purposes. In addition, they based their Maplewood Trash Plan
Performa on the start time of 6 a.m., which allows their drivers to complete the routes
earlier.
Schedule
The first reading of the SWMO and Standards is scheduled for May 14, 2012. The second
reading is scheduled for June 11, 2012.
RECOMMENDATION
Adopt the first reading of the attached Solid Waste Management ordinance (Attachment 1).
This ordinance replaces the City’s existing Solid Waste Management and Multiple-Family
Recycling ordinances and creates a new ordinance dealing with the management of solid waste
and licensing of solid waste haulers within the City of Maplewood. The ordinance also adopts
by reference the Solid Waste Standards (Attachment 2).
Attachment:
1. Solid Waste Management Ordinance
2. Solid Waste Management Standards
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ORDINANCE NO. _____
An Ordinance Amending Section 30 (Solid Waste Management)
The Maplewood city council approves the following changes to the Maplewood Code
of Ordinances:
This ordinance deletes the Solid Waste Management Ordinance (Chapter 30) which
deals with the management of solid waste in the City of Maplewood and replaces it
with a new ordinance. This ordinance also moves Section 30-7 of the existing Solid
Waste Management Ordinance dealing with portable on-demand storage units to
Chapter _____ (______________) of the City Code.
Section 1. This section moves portions of the Solid Waste Management Ordinance
dealing with portable on-demand storage units (Chapter 30, Section 7(h) to
Chapter _____ (_____________) of the City Code.
Section 30-7(h) - No property owner or person shall store on a residential property a
portable on-demand storage unit (POD) more than 60 days in any 12-month period
starting with the day/date the POD is first moved on site. All PODs must be stored on
an impervious surface on the property. The city may grant a time extension of an
additional 60 days provided the property owner gets a tracking permit for the POD
from the city. In no case shall a POD be stored on a property more than 120 days in
any 12-month period. This provision applies to all residential properties including
townhouses, condominiums, and multi-family complexes. PODs stored on residential
properties in conjunction with a building permit or home improvement project are
exempt from this provision, except for the requirement to keep the POD on an
impervious surface. In such a case, the property owner shall make every effort to
adhere to the 120-day-maximum time limit.
Section 2. This section creates a new Solid Waste Management Ordinance (Chapter
30).
Chapter 30
SOLID WASTE MANAGEMENT*
Article I In General (Residential, MultipleFamily, Commercial)
Sec. 30-1 Purpose.
Sec. 30-2 Definitions.
Sec. 30-3 Source separation required.
Sec. 30-4 City recycling program generally.
Attachment 1
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Sec. 30-5 Collection and disposal generally.
Sec. 30-6 Collection requirements generally.
Sec. 30-7 Hours of collection.
Sec. 30-8 Unauthorized collections.
Sec. 30-9 Disposal required.
Sec. 30-10 Unlawful disposal; location of containers for collection; disposal of
flammable or explosive materials.
Sec. 30-11 Manner of transporting materials.
Sec. 30-12 Obstruction, delay or interference with contractor.
Sec. 30-13 Penalty for violation of ordinance.
Secs. 30-14 – 30-20 Reserved.
Article II Recycling Requirements (Residential, Multiple
Family, Commercial)
Sec. 30-21 Collection and processing of residential recyclables.
Sec. 30-22 Collection and processing of multiple-family recyclables.
Sec. 30-23 Collection and composting or disposal of yard waste.
Sec. 30-24 Collection of source-separated organic materials. (Reserved)
Sec. 30-25 – 30–40 Reserved.
Article III Solid Waste Requirements (Residential)
Sec. 30-41 Collection and disposal of residential garbage by city-contracted
hauler.
Sec. 30-42 Requirements to dispose of residential appliances, bulky waste and
large items.
Sec. 30-43 Collection and disposal of garbage for multiple-family properties
without curbside collection.
Sec. 30-44 Requirements to dispose of multiple-family bulky waste and other
large items.
Sec. 30-45 Delinquent accounts.
Secs. 30-46 – 30-50 Reserved.
Article IV Solid Waste Requirements (Commercial)
Sec. 30-51 Collection and disposal of commercial garbage.
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Secs. 30-52 Manufactured Homes, Townhomes May Opt In
30-53 – 30-59 Reserved.
Article V Collection Licenses (Residential, MultipleFamily, and
Commercial)
Sec. 30-60 Collection licenses required.
Sec. 30-61 Application; fee; duration.
Sec. 30-62 Insurance.
Sec. 30-63 Vehicle requirements.
Sec. 30-64 Pickup schedules.
Sec. 30-65 Duty of licensees to report accumulations of garbage.
Sec. 30-66 Prohibited mailings.
Sec. 30-67 Suspension or revocation.
Sec. 30-68 Volume-based rates.
Secs. 30-69 – 30-75 Reserved.
Article VI Disposal Sites
Sec. 30-76 Unlawful deposit of garbage and other substances.
Secs. 30-77 – 30-105 Reserved.
* Statutory Authority: Authority for city council to provide for or regulate the disposal of
garbage and other solid waste, Minn. Stats. § 412.221, subd. 22.
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SOLID WASTE MANAGEMENT § 30
Article I In General (Residential, MultipleFamily,
Commercial)
Sec. 301 Purpose.
The city’s goal is to improve solid waste management and to serve the following purposes:
(a) Achieve a reduction in waste generated.
(b) Encourage the separation and recovery of materials and energy from waste.
(c) Ensure the protection of public health and safety and promote city cleanliness and
livability.
(d) Promote best management practices in solid waste management to protect air quality, water
quality, and natural resources.
(e) Be consistent with the requirements of the State statutes, State rules and Ramsey County
ordinances, and with State and Ramsey County solid waste plans.
(f) Provide high quality solid waste and recycling services in the most cost-effective manner
possible.
(g) Coordinate solid waste management among political subdivisions.
The city has authority to enact ordinances for these purposes under Minnesota Statutes, section 412.221,
subdivision 22, which requires the city council to provide for or regulate the disposal of garbage and
other solid waste. The city has enacted standards for the implementation of these ordinances as specific
requirements for the storage, collection and transportation of solid waste.
Sec. 302 Definitions.
The following words, terms and phrases, when used in this ordinance, shall have the meanings ascribed
to them in this ordinance, except where the context clearly indicates a different meaning:
Additional/overflow garbage means garbage in excess of the capacity of the city-provided garbage cart
with the lid in the fully closed position.
Appliances include washers, dryers, refrigerators, freezers, air conditioners, dehumidifiers, humidifiers,
stoves, ranges, hot water heaters, water softeners and other, similar large household items that require
electricity and/or special processing under Minnesota laws, but do not include “electronic waste.”
Bulky waste means all large, bulky household materials which are too large for one person to pick up
and/or do not fit within the city-provided garbage cart, and include (but are not limited to) carpeting and
padding, mattresses, chairs, couches, tables, appliances and car parts including wheels, rims and tires.
City-contracted garbage hauler is the company that the city contracts with in accordance with
Minnesota Statutes 115A.94 to provide residential garbage collection and disposal services in the
city. The city-contracted garbage hauler is the sole garbage hauler for residential properties in the
city, and for other properties that the city has allowed to opt-in to the city-contracted garbage
hauler service.
City-provided garbage carts are the wheeled containers for residential garbage that are owned by
the city and provided to garbage customers for their use; the containers are of various sizes and
ownership is retained by the city.
Collection means the aggregation and transportation of solid waste from the place at which it is
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generated and includes all activities up to the time when it is delivered to a designated disposal
facility.
Collection Service is the process of collection and transportation of garbage, yard waste,
recyclables, bulky waste or source-separated organic materials by a licensed hauler.
Commercial Property means properties in the city that are classified generally as commercial or
business in the City zoning code which generates garbage and recyclables and are typically
serviced by a dumpster form of garbage container.
Composting has the meaning set forth in Minnesota Statutes, section 115A.03, and means the
controlled microbial degradation of organic waste to yield a humus-like product.
Contractor’s garbage bill is the Contractor’s bill for services, from either the city-contracted garbage
hauler or a commercial hauler, which is directly submitted to customers.
Construction debris means building materials, packaging, and rubble resulting from construction,
remodeling, repair, and demolition of buildings, roads or other facilities.
Day-certain collection is a city-approved plan for weekly collection services by an established day-
certain schedule which requires garbage, yard waste, recyclables, and source-separated compostable
materials collections on the same day of the week, and which is based on a five (5) day work week
(Monday through Friday).
Designated recyclables shall mean those materials designated as recyclable in the city recycling
program in the City of Maplewood Solid Waste Management Standards.
Dumpster has the commonly used meaning in the solid waste industry of a commercial garbage
container made of metal or durable plastic with a lid that can be serviced by a front-end loading
automated or rear-loading semi-automated garbage truck.
Electronic Waste (electronic items) has the meaning set forth in Minnesota Statutes, section
115A.1310, subdivision 7 as “covered electronic device” and includes items such as television and
computer monitors, computers, computer peripheral devices, fax machines, DVD players, video
cassette recorders, other video display devices, cell phones and other small appliances with an
electric cord.
Every other week collection garbage service means garbage collection on the same day of the
week as day-certain service but on specified every other week dates. Residents must apply to the
city to receive approval for this every other week service.
Food waste means residential food waste and includes meal preparation and left over food scraps
from households intentionally separated at the source by residents for the purpose of backyard
composting or separate collection for centralized recovery.
Garbage has the meaning set forth in Minnesota Statues, section 115A.03, subdivision 21, mixed
municipal solid waste, and means solid waste from residential, commercial, industrial, and community
activities that the generator of the waste aggregates for collection, but does not include auto hulks, street
sweepings, ash, construction debris, mining waste, sludges, tree and agricultural waste, tires, lead acid
batteries, motor and vehicle fluids and filters, and other materials collected, processed, and disposed of
as separate waste streams.
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Household garbage means garbage from residential properties.
Household hazardous waste has the meaning set forth in Minnesota Statutes, section 115A.96,
subdivision 1, paragraph (b), and/or Minnesota Pollution Control Agency regulations and means waste
generated from household activities that exhibits the characteristics of or that is listed as hazardous waste
under agency rules, but does not include waste from commercial activities that is generated, stored, or
present in a household and includes items such as paint, fluorescent light bulbs, mercury thermometers,
cleaning fluids, herbicides, pesticides, fertilizers and other waste as defined in Minnesota statutes or
regulations in that paragraph.
Load Sensitive Streets are those streets identified by the Public Works Director of the City of
Maplewood as being at risk of accelerated deterioration due to excessive or high axle weight loads.
Manufactured home means a dwelling unit that is consistent with Section 44-6 of the Maplewood
Zoning Code.
Mixed municipal solid waste has the meaning set forth in Minnesota Statutes, section 115A.03,
subdivision 21, and includes garbage, refuse and other solid waste from residential, commercial,
industrial, and community activities that the generator of the garbage aggregates for collection, but
does not include auto hulks, street sweepings, ash, construction debris, tree and agricultural waste
and other materials collected, processed and disposed of a separate waste streams.
Multiple-family dwelling or unit for purposes of this ordinance means a building or a portion
thereof containing five (5) or more residential dwelling units.
Recyclable materials (recyclables) means materials that are separated from mixed municipal solid
waste for the purpose of recycling or including items such as paper, glass, plastics, metals, textiles,
automobile oil, batteries, and other recyclable items as designated in the City of Maplewood Solid Waste
Management Standards.
Residential dwelling unit is a separate dwelling place with a kitchen in buildings with up to four (4)
units per structure.
Residential property means a property containing between one (1) and up to four (4) units per
structure.
Self–haul is the city-approved method for a resident to contain and transport garbage from their own
household to a city-approved, environmentally secure facility in accordance with state law and county
policies. Self-haul requires the specific approval of the city.
Single-family dwelling unit means a building, including a manufactured home, containing up to four
(4) residential units whose occupants and owner are required to participate in the city-contracted
garbage service.
Solid waste has the meaning set forth in Minnesota Statutes, section 116.06, subdivision 22.1.9
but is further defined for purposes of this ordinance to include garbage, recyclables, appliances,
bulky waste, yard waste, and household hazardous waste. items.
Source-separated compostable materials has the meaning set forth in Minnesota Statues 115A.03,
subdivision 32a and means materials that: (1) are separated at the source by waste generators for the
purpose of preparing them for use as compost; (2) are collected separately from mixed municipal solid
waste; and (3) are comprised of food waste, fish and animal waste, plant materials, diapers, sanitary
products, and paper that is not recyclable.
Townhouse means a residence for one family that is attached either horizontally or vertically to at
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least two other residences as defined in Section 44-6 of the Maplewood Zoning Code, each with a
private outside entrance.
Vectors of disease are animals including, but not limited, to insects, mice, rats, squirrels, crows, flies
and other vermin that are capable of carrying, transmitting and/or infecting humans with disease.
Walk-up service means special garbage or recycling service that is provided from the side of the
house or garage, for which the contractor walks the cart or recycling container to and from the side of
the house or garage and the collection vehicle, and which is applied for on a case by case basis.
Yard waste means garden waste, leaves, lawn cuttings, weeds, shrub and small tree branches as
defined by City of Maplewood Solid Waste Standards and prunings generated at residential or
commercial properties.
Sec. 303 – Source separation required.
All residents and commercial property shall separate recyclables, and other items designated by City of
Maplewood Solid Waste Management Standards from garbage. These source separated items shall be
collected for separate recycling, recovery or treatment.
Sec. 304 City recycling program generally.
The city has established and developed, or encouraged, recycling programs throughout the city,
including residential, multiple-family and commercial programs. The city’s goal is to promote solid
waste reduction and recycling through education and incentives.
Sec. 305 Collection and disposal generally.
(a) All garbage, recyclables, yard wastes, source-separated compostable materials and other
waste material accumulated in the city shall be collected and conveyed under the
supervision of the city manager. The city manager or their designee shall have the
authority to develop Solid Waste Management Standards concerning days of collection,
type and location of waste containers and other matters as they deem necessary to provide
for the safe, orderly and cost-efficient preparation, storage, collection and disposal of all
waste materials covered in this ordinance. These standards shall not be contrary to this
ordinance.
(b) Except on days of collection when garbage may be put on the curb for collection in
residential areas, every person as a householder, occupant or owner of any dwelling,
boardinghouse, apartment building or any other structure utilized for dwelling purposes and
any restaurant, firm, corporation or establishment that accumulates garbage in the city shall
provide and use one or more fly tight, watertight, rodent proof garbage containers that is
removed from the public right of way until lawful collection and disposal is made.
(c) Fees for hauling garbage, yard waste, and bulky waste under this ordinance shall be paid
directly to the garbage hauler by the owner, agent, occupant or tenant of the premises at
which the garbage is collected, and such fees shall be paid in full.
(d) The city has the authority to charge residents for recycling programs and services and such
fees shall be paid in full.
Sec. 306 Collection requirements generally.
It shall be the duty of every garbage hauler, contractor, subcontractor, and person, including their
agents and employees, who has contracted or undertaken to remove any garbage, or any other waste
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material or who is engaged in the removal, loading or unloading of any such substance in the city to
do such with dispatch, in a clean manner and with as little danger and prejudice to life and health as
possible.
Sec. 307 Hours of collection.
The collection of garbage for residential and multiple-family dwellings shall be in accordance the
times outlined in the city’s contract for garbage collection, Monday through Saturday. Collection of
residential and multiple-family dwellings recyclables shall be in accordance with the times outlined in
the city’s contract for recyclables collection, Monday through Saturday. The collection of garbage and
recyclables for commercial properties shall occur between the hours of 6 a.m. to 6 p.m. Collection
outside these hours shall be grounds for suspension or revocation of a hauler’s license to operate in the
city.
Sec. 308 Unauthorized collections.
Any person who permits garbage to be picked up from their premises in the city by an unauthorized or
unlicensed collector under this ordinance shall be guilty of a violation of this ordinance.
Sec. 309 Disposal required.
(a) Every person shall legally dispose of garbage that accumulates upon his property in the city
at least once a week or more often as directed by the city manager unless given special
permission as per Sec. 30-41 (d) or Sec. 30-41(e). Every firm, corporation, occupant or
owner of any dwelling, boardinghouse, apartment building, manufactured home, or any
other structure in the city, including churches and halls, shall have garbage collected by
haulers licensed by the city and shall comply with this ordinance and with the dates of
collection and requirements therefore as established by the city manager.
(b) All garbage shall be disposed of in compliance with state law and county policies regarding
required processing of waste.
Sec. 3010 Unlawful disposal; location of containers for collection; disposal of
flammable or explosive materials.
(a) No person, business or commercial property in the city shall place any garbage or any other
waste material in a street, alley or other public place or upon any private property, whether
owned by such person or not, except as provided by this ordinance, except that the city
shall place street sweepings in a location that it deems appropriate.
(b) No person shall throw or place any garbage in any stream, wetland or other body of water
in the city.
(c) No person in the city shall store, sweep or deposit any garbage, or any other waste in such a
manner that it may be carried by elements off their property.
(d) No person shall bury or burn any garbage, or any other waste in the city.
(e) Highly flammable or explosive materials shall not be placed in city-provided garbage carts
for regular collection, but shall be disposed of in accordance with state law and Minnesota
Pollution Control Agency regulations.
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Sec. 3011 Manner of transporting materials.
All persons engaged in the business of recycling or hauling garbage in the city shall transport the
materials in enclosed vehicles, carts, dumpsters, bins, or other secure containers so as to prevent any
loss of these materials and to prevent litter. Care shall be taken to ensure no blowing or escape of
garbage or liquids from truck operations occurs during the collection and transportation of garbage,
recyclable materials, bulky waste, orsource-separated compostable materials
Sec. 3012 Obstruction, delay or interference with contractor.
(a) No person shall obstruct, delay or interfere with any contractor or person engaged in the
city in removing any offal, garbage, dirt, dead animals, sewage or other like substances or
with the proper performance of their contract.
(b) Scavenging of any waste or material is prohibited.
Sec. 3013 Penalty for violation of ordinance.
Any person violating any of the sections of this ordinance shall be guilty of a misdemeanor, and upon
conviction, shall be punished in accordance with Section 1-15. The city may also handle violations of
this ordinance through the administrative offenses procedures in Section 1-17.
Secs. 3014 – 3020 Reserved.
Article II – Recycling Requirements (Residential,
MultipleFamily, Commercial)
Sec. 3021 Collection and processing of residential recyclables.
(a) Recyclable materials from residential dwellings that are placed on the curb or alley for
collection must be in curbside recycling bins, carts, boxes or paper bags as prescribed by
City of Maplewood Solid Waste Management Standards such that blowing of recyclables
does not occur, and recyclables remain as dry and clean as practicable.
(b) When recyclable materials are placed at the curb or alley line they are the sole property of
the city, and shall be removed only by the city-contracted recyclables collector.
(c) Only the city-contracted recyclables collector or their city-approved sub-contractor may
collect and process recyclables set out for recyclables collection at the curb or alley line.
Sec. 3022 Collection of recyclables from multiplefamily dwellings.
The city requires all the owners and managers of multiple-family dwellings to provide recycling
services to all their residents.
(a) Collection Service Required. The owner of a multiple-family dwelling shall make
available to the occupants of all dwelling units on the premise services for the collection of
designated recyclables.
(b) Recycling Information Required. The owner of a multiple-family dwelling shall provide
recycling information to the occupants of each dwelling unit on the property consistent
with City of Maplewood Standards.
(c) Responsibility for Providing and Maintaining Recycling Containers.
(1) If the owner of a multiple-family dwelling uses the city’s recycling contractor, then the
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contractor shall provide and maintain adequate recycling containers for the needs of
the property and its occupants; or
(2) If the owner uses an independent recycling contractor, the owner shall assure adequate
recycling containers are provided and maintained by the independent contractor.
(d) Transportation and Disposal. Upon collection by the city’s recycling contractor or the
owner’s independent hauler, that person shall deliver the designated recyclables to a
recyclable material processing center, an end market for sale or reuse, or to an intermediate
collection center for later delivery to a processing center or end market. It is unlawful for
any person to transport for disposal or to dispose of designated recyclables in a mixed
municipal solid waste disposal facility.
(e) Annual Report. Each owner or manager of a multiple-family dwelling that does not
employ the city’s recycling contractor shall file an annual report with the city by January 31
of each year on a form detailed in the City of Maplewood Solid Waste Management
Standards.
(f) Administrative Penalties. Violation of this ordinance shall be charged as an administrative
fine as follows: a fine of $200.00 for the first offense; a fine of $300.00 for the second
offense at the same location within a 12 month period; a fine of $500.00 for the third
offense or additional offenses within a 24 month period at the same location. The owner
shall be notified in writing of the violation and if the owner fails to take action within 15
days of receiving the notice of violation, the owner shall be cited for violation in
accordance with the fine schedule.
Sec. 3023 Collection and composting or disposal of yard waste.
(Residential, MultipleFamily, Commercial)
(a) Yard waste to be collected by the city’s contract garbage hauler shall be placed on the curb
or alley line for collection in carts or state approved compostable or paper bags subject to
special arrangements with the city-contracted garbage hauler.
(b) Home lawn, garden waste, and kitchen food scraps may be composted in small quantities
on a residential lot as long as the compost pile does not create a nuisance for neighbors due
to objectionable odor, vectors of disease or unsightliness. Compost piles must be placed at
least five feet from rear- and side-yard property lines and shall not be placed in a front yard.
Residents must follow composting operation guidelines as published by the MN Extension
Service and referenced by City of Maplewood Solid Waste Management Standards.
(c) Yard waste not collected by the city-contracted garbage hauler, or not composted by the
resident or tree limbs, stumps and roots must be transported to a properly permitted and
licensed yard waste transfer or composting facility.
Sec 3024 Collection of sourceseparated compostable materials.
Secs. 3025 – 3040 Reserved
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Article III Solid Waste Requirements (Residential)
Sec. 3041 Collection and disposal of residential garbage by city
contracted hauler.
(a) Occupants of residential properties shall store all garbage in city-provided garbage carts
between collections. On the designated day of collection in their area they may place the
city- provided garbage cart on the curb or alley line for collection by the city-contracted
garbage hauler.
(b) Instead of the requirement to place the city-provided garbage cart at the curb or alley line,
residents with physical challenges may apply to the city for walk-in service as provided by
City of Maplewood Solid Waste Management Standards.
(c) Every person occupying a residential property shall utilize city-provided garbage carts for
the disposal of garbage. The carts are the property of the city, and shall be used solely for
disposal of garbage. Only city-provided garbage carts, or approved plastic garbage bags
for overflow garbage, in addition to the cart shall be used for the disposal of garbage.
(d) Persons who wish to self-haul their own garbage may apply to the city to do so. Permission
may be granted to self-haul if proof is submitted of an environmentally responsible means
of disposal that complies with state laws and regulations and county policies and in
conformance with City of Maplewood Solid Waste Management Standards. Residents that
are approved by the city for self-haul must remove their garbage at least once per week.
Self-haul can only be accomplished with the specific approval of the city using an
application form provided in the City of Maplewood Solid Waste Management Standards.
(e) Persons may apply to the city for less than weekly service on a form provided by City of
Maplewood Solid Waste Management Standards. Permission may be granted for less than
once per week garbage removal provided that sufficient removal is accomplished to prevent
nuisance or unhealthful accumulations of garbage. Such permission will be withdrawn, and
weekly garbage removal required, if nuisance or unhealthful conditions exist.
(f) Except on specified collection days as provided in Section 30-41(g) below, all city-
provided garbage carts shall be located behind the front line of the dwelling, in the garage
or screened from view from the street, and at least ten feet from any abutting dwelling or
sufficiently distant so as not to be a nuisance to those properties, unless other provisions are
allowed by the city due to special site conditions.
(g) City–provided garbage carts and any additional bagged overflow garbage may be placed on
the alley line or curb line for collection no earlier than 5:00 p.m. on the day before
collection. City-provided garbage carts must be removed from the curb line no later than
6:00 a.m. on the day after collection.
Sec. 3042 Requirements to dispose of residential appliances and
bulky waste.
(a) Residents shall dispose of appliances or any other bulky waste such as furniture, mattresses
or large household or garage waste as specified by City of Maplewood Solid Waste
Management Standards.
(b) Upon resident request, the city-contracted garbage hauler must collect and properly dispose
of appliances or bulky waste in accordance with Sec. 30-62.
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Sec. 3043 Collection and disposal of garbage for multiplefamily
properties without curbside collection.
(a) The owner, operator or manager of any multiple-family property with more than four (4)
units that do not have curbside collection shall have dumpster or equivalent service from a
commercial hauler licensed to do business in the city. The dumpsters shall be of a
minimum capacity of one cubic yard, covered, and of a city-approved sanitary type with the
proper attachments for lifting onto garbage trucks.
(b) Garbage shall be removed at least once weekly, and more often if garbage carts or
dumpsters become full. Garbage shall be transported and disposed of in accordance with
state laws and rules and county policies regarding licensed disposal and processing.
Sec. 3044 – Requirements to dispose of multiplefamily bulky waste.
The owner, operator or manager of any building containing more than four (4) dwelling units shall
provide on-site disposal of large or bulky waste for all occupants. Disposal of these items shall be in
compliance with all state laws and regulations and county policies.
Section 3045 Delinquent accounts.
(a) The city contracted garbage hauler is responsible for collection of all fees associated with
the collection and processing of garbage from residential properties. The city-contracted
hauler shall make good-faith efforts to collect all amounts due, including use of a collection
agency. All such efforts shall be documented.
(b) The St. Paul Water Authority and adjacent cities, as applicable, are responsible for the
collection of all fees associated with the City of Maplewood recycling program. The St.
Paul Water Authority or the appropriate cities shall make good-faith efforts to collect all
amounts due, including use of a collection agency.
(c) If an amount due continues to be delinquent, and after no less than 120 days from the
account being declared “past due” by the above entity, the City of Maplewood shall declare
the amount delinquent. The entity shall submit a written request to the City of Maplewood
with adequate documentation of the efforts made to collect the past due amounts. If the city
determines that a good faith effort was made and that adequate documentation was
submitted, the city shall place the amount on the property taxes associated with the property
for which the amount is due. The city shall follow all practices required by the state and
city ordinance to assess the delinquent amount to the property.
Secs. 3046 – 3050 Reserved.
Article IV Solid Waste Requirements (Commercial)
Sec. 3051 – Collection and disposal of commercial garbage.
(a) The owner, operator or manager of any firm or corporation shall have dumpster or
equivalent service from a commercial hauler licensed to do business in the city. The
dumpsters shall be of a minimum capacity of one cubic yard, covered, and of a city-
approved sanitary type with the proper attachments for lifting onto garbage trucks.
(b) Garbage shall be removed at least once weekly, and more often if garbage carts or
dumpsters become full. Garbage shall be transported and disposed of in accordance with
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state laws and rules and county policies regarding licensed disposal and processing.
Sec. 3052 – Manufactured Homes, Townhouses May OptIn
The owners of manufactured homes or manufactured home parks and of townhouses and townhouse
associations may opt-in to the city-contracted garbage hauling program, at their application and with
the city’s approval.
Secs. 30–53 – 3059 Reserved.
Article V Collection Licenses (Residential, Multiple
Family, and Commercial)
Sec. 3060 Collection licenses required.
It shall be unlawful for any person to collect any garbage recyclable materials, or other solid waste in
the city from any residential, multiple-family, or commercial property without having first secured
from the city a license to do so.
Sec. 3061 Application; fee; duration.
(a) Any person desiring a license to collect garbage, yard waste, recyclables, or other solid
waste in the city shall apply for a license to the city clerk by first submitting an application
with the name and address of the applicant.
(b) The application described in subsection (a) of this section shall be submitted to the city
manager. Upon finding that the applicant is responsible, has proper equipment for such
collection and that no nuisance is liable to be created by the granting of the license, the city
manager shall endorse and approve the application.
(c) Before any license may be issued, the applicant shall pay to the city clerk a license fee
imposed, set, established and fixed by the city council, by resolution, from time to time,
which fee shall accompany the application.
(d) No license issued under this article shall be for a longer period than one year, and all
licenses shall expire on December 31 of each year.
Sec. 3062 – Licensee Operating Requirements.
The applicant shall:
(a) Use tandem axles or flotation tires to reduce the per-axle weight of all trucks used for
collection of solid waste.
(b) Provide maps of service routes configured so that customers on load-sensitive streets will
be among the first served on such routes to minimize damage to load-sensitive streets and
alleys.
(c) Provide collection carts or dumpsters to customers upon their request.
(d) Provide collection of yard waste to customers upon their request.
(e) Provide special or extraordinary collection services within two business days of a
customer’s request.
(f) Provide special service collection arrangements for customers to accommodate their
physical health concerns.
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(g) Properly contain all garbage or recyclables such that no blowing or escape from trucks of
solid or liquid waste or recyclables occurs.
(h) Provide information to all customers that may be required of the city by county,
metropolitan, state, or federal governments.
Sec. 3063 Insurance.
The applicant for the license required under this article shall provide a certificate of public liability
insurance in the amounts specified in this section for collecting garbage. Such insurance policy shall
be subject to the approval of the city manager. The applicant must also provide a comprehensive
general policy of liability insurance with minimum coverages as stated. At a minimum, the insurance
shall conform to the following requirements:
(a) General liability in the following amounts:
(1) Bodily injury, per occurrence, or combined single limit, $1,500,000.00.
(2) Property damage, $500,000.00.
(b) Auto liability in the following amounts:
(1) Property damage or combined single limit, $500,000.00.
(2) Bodily injury in the following amounts:
a) Per person, $1,000,000.00.
b) Per occurrence, $5,000,000.00.
(c) Workers Compensation Insurance as specified by the Minnesota Department of
Occupational Health and Safety and federal law.
Sec. 3064 Vehicle requirements.
Each garbage collector licensed under this article shall provide a covered or enclosed truck, tank or
trailer so constructed that the contents will not leak or spill from it, in which all garbage collected shall
be conveyed to an approved disposal facility. The truck or conveyance used shall be kept clean and
as free from offensive odors as possible and shall not be allowed to stand in any street, alley or
public place longer than is reasonably necessary to collect garbage. Any litter or truck fluid leaks
shall be immediately cleaned up. Significant release of any truck fluid leaks shall be immediately
noticed to the appropriate authorities. Each truck used under a city license shall remain in compliance
with all federal and Minnesota Department of Transportation rules and regulations.
Sec. 3065 Pickup schedules. (Residential)
Each residential licensee under this article shall consent to and follow a schedule of pickups, setting the
day and area of pickups, as established by City of Maplewood Solid Waste Management Standards, to
limit area pickups for residential collections to the same day per week each week.
Sec. 3066 Duty of licensees to report accumulations of garbage.
Each licensee under this article shall report any accumulations of garbage that violates this ordinance
or other city ordinances to the city as per City of Maplewood Solid Waste Management Standards.
Sec. 3067 – Prohibited mailings.
No notices shall be sent from licensees or other persons to dwelling units within the City of
Maplewood or dwelling unit owners that are subject to or participating in the city-contracted garbage
service. These prohibited mailings shall include those for advertising rates or services not available
under the city’s contract for garbage collection services or any other services covered under the city
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contract for garbage service. No notices shall be sent to any residential dwelling in the City of
Maplewood by licensees without prior written approval by the City of Maplewood.
Sec. 3068 Suspension or revocation.
(a) Failure by a licensee under this article to comply with this ordinance shall be grounds for
revocation of the license by the city council after a hearing for the purpose.
(b) If the city finds a violation of this ordinance by a licensee under this article and the city
orders correction of the violation which the licensee fails to make, the city may suspend
the licensee’s right to operate under the terms of the license and order his
appearance at the next regular meeting of the city council for a hearing on whether the
suspension should continue in effect.
(c) Continued willful or egregious violations of this ordinance by any licensed or unlicensed
hauler of solid waste shall result in fines and/or liquidated damages as deemed reasonable
by the city council.
Sec. 3069 Volumebased rates. (Residential)
(a) The city’s contract hauler for residential garbage shall provide to its residential
customers a system of volume-based rates. A volume-based rate includes a solid waste
collection charge and a disposal charge based on the volume of the solid waste generated
by the customer.
(b) The city shall determine the increments upon which the volume-based rate will depend
and the difference between the rates for each increment.
(c) The city’s contract hauler for residential garbage collection shall propose new rates each
year by September 1 for the upcoming calendar year based on the price indicators and
adjustment formulas specified in the contract. The city shall review and may approve or
disapprove these new rates by November 1 each year. If the city disapproves the rates,
the rates for the next year shall be the same as the previous year. The city shall not
frivolously or maliciously disapprove a rate increase.
Secs. 3070 – 3075. Reserved.
Article VI – Disposal Sites
Sec. 3076 Unlawful deposit of garbage and other substances.
(a) No manure, garbage, or other waste which may be detrimental to health, shall be dumped
at any place within the city limits, except in accordance with Sec.30-23 relating to
composting.
(b) No dump for garbage materials and other solid waste shall be operated within the city by
any person or as a public dump operated by the city.
Secs. 3077 – 30105 Reserved.
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ORDINANCE AMENDMENT EXECUTION:
SIGNATURES OF CITY OFFICERS
The city council approved the first reading of this ordinance on _________________, 2012.
The city council approved the second reading of this ordinance on _________________, 2012
Signed:
_______________________________ _______________________________
Will Rossbach, Mayor Date
Attest:
________________________________
Karen Guilfoile, City Clerk
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City of Maplewood
Solid Waste Management Standards *
* As Authorized by the 2012 Amendments to the
City Solid Waste Management Ordinance (Chapter 30)
May 9, 2012
Draft
City of Maplewood
Community Development Department
1830 County Road B East
Maplewood, MN 55109
Attachment 2
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Contents
Introduction .............................................................................................................................. 3
Section 1. Definitions ............................................................................................................. 3
Section 2. Residential Recycling Program ............................................................................. 6
Section 3. Multiple-Family Recycling Program ..................................................................... 7
Section 4. Residential Garbage Cart Standards .................................................................... 10
Section 5. Residential Garbage Cart Collection by Waste Hauler and Storage of Carts ..... 11
Section 6. Maintenance of Wheeled Residential Garbage Carts .......................................... 12
Section 7. Multiple-Family Solid Waste Standards ............................................................. 13
Section 8. Yard Waste and Source Separated Organics Collection and Composting .......... 14
Section 9. Bulky Waste, Large Appliances and Electronic Waste ....................................... 14
Section 10. Home Owner Associations .................................................................................. 15
Section 11. Commercial Solid Waste Standards .................................................................... 15
Section 12. Delinquent Accounts ........................................................................................... 17
Section 13. Resolution of Disputes ........................................................................................ 17
Appendix
Appendix A - Request for Exemption from City-Contractor Provided Garbage Service ........... 20
Attachment 1 to Appendix A - Permission for Another Person to Use Garbage Service...……..21
Appendix B - Request for Every Other Week Garbage Removal (Exemption from Weekly
Removal)
.............. ………………………………………………………………………223
Appendix C - Request for Temporary Exemption From City-Contractor
Provided Garbage Removal………………….. ................................................. 24
Appendix D - Request for Special Container Service Location (Walk up Service) .................... 25
Appendix F - Home Owners’ Association Request to Opt In ..................................................... 26
Appendix G- Recycling Reporting Form for Multiple-Family Dwellings That Do Not Use the
City Recycling Contractor ................................................................................. 28
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Introduction
The City of Maplewood has developed these standards as specific requirements for the storage,
collection and transportation of residential solid waste. The goals of these standards are to:
Protect public health / safety;
Comply with Minnesota Statutes;
Comply with Ramsey County policies; and
Implement the city’s Solid Waste Management Ordinance (SWMO), Chapter 30 of the city’s
code of ordinances through detailed instructions
To accomplish the above goals, it is important for the city to have specific and consistent instructions
for residents to follow as part of the solid waste collection system. These standards do not replace or
supersede city ordinances, Ramsey County policies, state and federal laws, rules or regulations. The
city manager’s authority for adopting or amending these standards comes from the city’s SWMO
Chapter 30, Sec. 30-5(a).
These standards address:
Eligible items to be included in the garbage;
Garbage cart set out instructions;
Resident’s garbage storage requirements;
Recycling programs;
Bulky waste, yard waste and other waste collection and disposal requirements
Multiple-family and commercial solid waste collection and disposal requirements
Payment of charges and delinquent fees;
Administrative fees; and
Other collection system details that are part of the city’s garbage collection system.
Section 1. Definitions
All terms used within these standards shall have the same definition as per the SWMO Sec. 30-2. For
convenience, frequently used terms are listed and defined below:
Additional/overflow garbage means garbage in excess of the capacity of the city-provided garbage cart with
the lid in the fully closed position.
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Appliances include washers, dryers, refrigerators, freezers, air conditioners, dehumidifiers, humidifiers, stoves,
ranges, hot water heaters, water softeners and other, similar large household items that require electricity
and/or special processing under Minnesota laws, but do not include “electronic waste.”
Bulky waste means all large, bulky household materials which are too large for one person to pick up and/or do
not fit within the city-provided garbage cart, and include (but are not limited to) carpeting and padding,
mattresses, chairs, couches, tables, appliances and car parts including wheels, rims and tires.
City-contracted garbage hauler is the company that the city contracts with in accordance with
Minnesota Statutes 115A.94 to provide residential garbage collection and disposal services in the city.
The city-contracted garbage hauler is the sole garbage hauler for residential properties in the city, and
for other properties that the city has allowed to opt-in to the city-contracted garbage hauler service.
City-provided garbage carts are the wheeled containers for residential garbage that are owned by the
city and provided to garbage customers for their use; the containers are of various sizes and ownership is
retained by the city.
Collection means the aggregation and transportation of solid waste from the place at which it is
generated and includes all activities up to the time when it is delivered to a designated disposal facility.
Collection Service is the process of collection and transportation of garbage, yard waste, recyclables,
bulky waste or source-separated organic materials by a licensed hauler.
Commercial Property means properties in the city that are classified generally as commercial or
business in the City zoning code which generates garbage and recyclables and are typically serviced by
a dumpster form of garbage container.
Composting has the meaning set forth in Minnesota Statutes, section 115A.03, and means the controlled
microbial degradation of organic waste to yield a humus-like product.
Contractor’s garbage bill is the Contractor’s bill for services, from either the city-contracted garbage
hauler or a commercial hauler, which is directly submitted to customers.
Construction debris means building materials, packaging, and rubble resulting from construction,
remodeling, repair, and demolition of buildings, roads or other facilities.
Day-certain collection is a city-approved plan for weekly collection services by an established day-certain
schedule which requires garbage, yard waste, recyclables, and source-separated compostable materials
collections on the same day of the week, and which is based on a five (5) day work week (Monday through
Friday).
Designated recyclables shall mean those materials designated as recyclable in the city recycling program in
the City of Maplewood Solid Waste Management Standards.
Dumpster has the commonly used meaning in the solid waste industry of a commercial garbage
container made of metal or durable plastic with a lid that can be serviced by a front-end loading
automated or rear-loading semi-automated garbage truck.
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Electronic Waste (electronic items) has the meaning set forth in Minnesota Statutes, section 115A.1310,
subdivision 7 as “covered electronic device” and includes items such as television and computer
monitors, computers, computer peripheral devices, fax machines, DVD players, video cassette recorders,
other video display devices, cell phones and other small appliances with an electric cord.
Every other week collection garbage service means garbage collection on the same day of the week as
day-certain service but on specified every other week dates. Residents must apply to the city to receive
approval for this every other week service.
Food waste means residential food waste and includes meal preparation and left over food scraps from
households intentionally separated at the source by residents for the purpose of backyard composting or
separate collection for centralized recovery.
Garbage has the meaning set forth in Minnesota Statues, section 115A.03, subdivision 21, mixed municipal
solid waste, and means solid waste from residential, commercial, industrial, and community activities that the
generator of the waste aggregates for collection, but does not include auto hulks, street sweepings, ash,
construction debris, mining waste, sludges, tree and agricultural waste, tires, lead acid batteries, motor and
vehicle fluids and filters, and other materials collected, processed, and disposed of as separate waste streams.
Household garbage means garbage from residential properties.
Household hazardous waste has the meaning set forth in Minnesota Statutes, section 115A.96, subdivision
1, paragraph (b), and/or Minnesota Pollution Control Agency regulations and means waste generated from
household activities that exhibits the characteristics of or that is listed as hazardous waste under agency rules,
but does not include waste from commercial activities that is generated, stored, or present in a household and
includes items such as paint, fluorescent light bulbs, mercury thermometers, cleaning fluids, herbicides,
pesticides, fertilizers and other waste as defined in Minnesota statutes or regulations in that paragraph.
Load Sensitive Streets are those streets identified by the Public Works Director of the City of Maplewood as
being at risk of accelerated deterioration due to excessive or high axle weight loads.
Manufactured home means a dwelling unit that is consistent with Section 44-6 of the Maplewood Zoning
Code.
Mixed municipal solid waste has the meaning set forth in Minnesota Statutes, section 115A.03,
subdivision 21, and includes garbage, refuse and other solid waste from residential, commercial,
industrial, and community activities that the generator of the garbage aggregates for collection, but does
not include auto hulks, street sweepings, ash, construction debris, tree and agricultural waste and other
materials collected, processed and disposed of a separate waste streams.
Multiple-family dwelling or unit for purposes of this ordinance means a building or a portion thereof
containing five (5) or more residential dwelling units.
Recyclable materials (recyclables) means materials that are separated from mixed municipal solid waste for
the purpose of recycling or including items such as paper, glass, plastics, metals, textiles, automobile oil,
batteries, and other recyclable items as designated in the City of Maplewood Solid Waste Management
Standards.
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Residential dwelling unit is a separate dwelling place with a kitchen in buildings with up to four (4) units per
structure.
Residential property means a property containing between one (1) and up to four (4) units per structure.
Self–haul is the city-approved method for a resident to contain and transport garbage from their own
household to a city-approved, environmentally secure facility in accordance with state law and county
policies. Self-haul requires the specific approval of the city.
Single-family dwelling unit means a building, including a manufactured home, containing up to four (4)
residential units whose occupants and owner are required to participate in the city-contracted garbage
service.
Solid waste has the meaning set forth in Minnesota Statutes, section 116.06, subdivision 22.1.9 but is
further defined for purposes of this ordinance to include garbage, recyclables, appliances, bulky waste,
yard waste, and household hazardous waste. items.
Source-separated compostable materials has the meaning set forth in Minnesota Statues 115A.03,
subdivision 32a and means materials that: (1) are separated at the source by waste generators for the purpose
of preparing them for use as compost; (2) are collected separately from mixed municipal solid waste; and (3)
are comprised of food waste, fish and animal waste, plant materials, diapers, sanitary products, and paper
that is not recyclable.
Townhouse means a residence for one family that is attached either horizontally or vertically to at least two
other residences as defined in Section 44-6 of the Maplewood Zoning Code, each with a private outside
entrance.
Vectors of disease are animals including, but not limited, to insects, mice, rats, squirrels, crows, flies and
other vermin that are capable of carrying, transmitting and/or infecting humans with disease.
Walk-up service means special garbage or recycling service that is provided from the side of the house or
garage, for which the contractor walks the cart or recycling container to and from the side of the house or
garage and the collection vehicle, and which is applied for on a case by case basis.
Yard waste means garden waste, leaves, lawn cuttings, weeds, shrub and small tree branches as defined by
City of Maplewood Solid Waste Standards and prunings generated at residential or commercial properties.
Section 2. Residential Recycling Program
2.1 All residents are required to separate and recycle recyclable materials. If set out for curbside
or alleyside collection, recyclable materials are to be placed in the appropriate container(s) for
recycling, and are not to be placed in the city-provided garbage cart.
2.2 Recyclable materials included as part of the City’s single sort recycling system (per the
current City of Maplewood Residential Recycling Guide) include:
Mixed paper: newspapers (including inserts), magazines, phone books, office and
school papers, junk mail, box board such as snack and cereal boxes, frozen food boxes,
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pop/beer/water boxes, pizza boxes, corrugated cardboard, shredded paper in sealed
paper bags, egg cartons;
Glass food and beverage containers including glass jars and bottles;
Plastic food and beverage containers including rigid plastic containers with plastics
recycling symbols #1, #2, #3, #4, #5, and #7, but not #6 polystyrene, plastic toys,
drained motor oil bottles, flower and shrub containers, landscape edging, laundry
baskets, plastic buckets and pails and clear plastic take-out (clam shell) containers.
Metal food and pet food containers including aluminum cans, tinned-steel cans, aerosol
cans; and other household scrap metal such as pots, pans and silverware that will fit in
the recycling bin;
Milk cartons and juice boxes;
Linens including clothes and shoes, placed in a sturdy, sealed plastic bag
Other materials that from time to time are designated as recyclable by the city.
2.3 Recyclable materials are to be clean, and kept as dry as practicable between use by the
resident and collection by the recycling contractor. The city-contracted recyclables hauler
shall be responsible for the physical maintenance of the recycling containers, including
repairs of damage to the containers, and replacement of destroyed containers.
2.4 The customer is responsible for the appropriate use and safety of the recycling containers,
including both the interior and exterior of the containers. The customer shall rinse or wash
the interior of the container as needed, and shall keep the containers free of markings or
graffiti.
2.5 Recyclables may be placed at the curb or alley line for collection. Recyclables may be set out
for collection no earlier than 5:00 p.m. on the day before the collection day. Recyclables
collection will occur between 7 a.m. and 7 p.m. Recyclables containers must be removed to
their storage location no later than 6 a.m. on the day after collection.
2.6 Residents that have physical challenges or other special needs may request “walk up” service.
Walk up service will allow the customer to keep the recyclables at a back door or other
visible location for collection by the recyclables hauler. In the winter, a clear path from the
street or alley must be shoveled for the “walk up” service to be made. Residents requesting
this service must apply for it using the “Request for Walk Up Service” Appendix D of this
document.
Section 3. Multiple-Family Recycling Program
3.1 Each owner of a building containing five (5) or more dwelling units shall provide for
recycling services for all units.
3.2 The owner of a multiple-family dwelling shall make recycling services available to the
occupants of all dwelling units on the premise. The recyclables collection services shall be
available on the premises. This collection service shall be for at least the recyclable material
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types collected in the city’s residential recycling program. The collection schedule and
recycling containers’ capacity shall provide for regular removal of the recyclables such that
there is adequate storage capacity available in the recyclables containers to prevent
overflowing containers. The owner may use the city’s recycling contractor to provide the
recycling collection services or they may independently contract with another licensed hauler
and/or recycling contractor to provide the recycling collection services at the owner’s
expense.
3.3 Recyclable materials shall include the same list as per the city’s residential recycling program
(see Sec. 2.2 above) unless the city approves a variance in writing.
3.4 All recyclable materials placed by residents in the multiple-family recyclables collection
containers must be collected at least bi-weekly and processed and marketed for recycling by a
properly licensed recycling company, and all recyclables must be appropriately recycled as
per Minnesota laws and regulations.
3.5 Adequate containers shall be provided and maintained by the owner or by the recyclables
hauler, whichever provides the recycling collection service, for all recyclable materials.
Containers shall be:
(a) Sufficient in number and size to meet the demands for recycling services created by the
occupants;
(b) Equipped with self-closing lids such that residents may easily place recyclables in the
containers but recyclables shall not be exposed to wind, rain and snow and human and
animal scavengers are discouraged from accessing or removing recyclables;
(c) Equipped with standardized labels identifying the type of recyclable material to be
deposited in each container and colored differently from other containers for mixed
garbage or trash;
(d) Maintained in proper operating condition, reasonably clean and sanitary and free of
markings or graffiti;
(e) Repaired or replaced on a reasonable schedule if stolen or broken.
3.6 The owner of a multiple-family dwelling shall provide recycling educational information to
the occupants of each dwelling unit on the property. The educational information shall notify
the occupants of the availability of collection services, describe the procedures required to
prepare the designated recyclables for collection, and identify the dates and times of
collection. If the owner elects to use the city’s recycling contractor, the city’s recycling
contractor will supply the owner with the information needed to create this education
program. The educational information must be provided to all residents at least once every
six (6) months and to new residents within two (2) weeks of residence. The information will
explain the reasons to recycle, recyclables to be separated from solid waste, the manner of
separation and the location of the containers provided for recycling. The educational
information may consist of fliers, posters, presentations or other effective means to enhance
resident compliance with recycling requirements.
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3.7 Container Location. Containers shall be stored on the premises in a location that is
convenient for residents to place recyclables. Recycling containers shall be placed in a
location on the premises that permits access for collection purposes but does not obstruct
pedestrian or vehicular traffic. All such locations shall comply with the city’s zoning and
other ordinances.
3.8 Transportation and Disposal. Upon collection by the city’s recycling contractor or the
owner’s independent hauler, that person shall deliver the designated recyclables to a
recyclable material processing center, an end market for sale or reuse, or to an intermediate
collection center for later delivery to a processing center or end market. No recyclable
materials placed by residents in the multiple-family recyclables collection containers will be
collected or disposed of as garbage. It is unlawful for any person to transport for disposal or
to dispose of designated recyclables in a mixed municipal solid waste disposal facility. The
contractor or hauler shall transport all designated recyclables in a covered vehicle so the
recyclables do not drop or blow onto any public street or private or public property during
transport.
3.9 Scavenging Prohibited. It is unlawful for any person, other than the city’s recycling
contractor or owner’s independent hauler, to collect, remove, or dispose of designated
recyclables after the materials have been placed or deposited for collection in the recycling
containers. The owner, owner’s employees, owner’s independent hauler’s employees, or
city’s recycling contractor’s employees may not collect or “scavenge” through recycling in
any manner.
3.10 Annual Report. Each owner or manager of a multiple-family dwelling that does not
participate in the city’s contract recycling program shall file an annual report with the city by
January 31 of each year. The report form shall be provided by the city (see Appendix G to
this document) and shall contain, at a minimum, the following information:
(a) Name of the owner and building manager and their contact information;
(b) Address of the multiple-family dwelling;
(c) Number of dwelling units;
(d) Description of recycling collection services made available to occupants, including
location of containers, frequency of collection and whether collection services are
provided by the owner, the owner’s employees, or a licensed collector;
(e) Copy of the educational information required in Section 3.5, above, with the frequency
by which the information was distributed;
(f) Tonnage for each type of material recycled as provided by the owner’s independent
recycling contractor; and
(g) Name and address of the licensed hauler/recycler that provides collection services and
where the recyclables were taken for processing.
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Section 4. Residential Garbage Cart Standards
The City of Maplewood understands the importance of a clean, litter-free and livable community and
wishes to provide for cost-efficient collection of garbage from residential properties. To achieve these
goals the city has implemented the requirement that customers must contain their garbage in wheeled
carts provided by the city.
4.1 Each residential household, unless exempted from service by the city in accordance with
Maplewood Code of Ordinances Chapter 30, shall have a wheeled garbage cart(s) of
sufficient size to contain all household garbage from one collection day until the next.
(a) Garbage must be bagged in either paper or plastic bags of any size before placement in
the wheeled garbage cart, so that spillage or blowing of garbage does not occur during
the collection process.
(b) Only household garbage, as defined in Section 30.2 of the Maplewood Code of
Ordinances shall be placed in the wheeled garbage carts; no yard waste, construction
and demolition debris, recyclable materials, automotive parts or fluids, electronic items,
household hazardous waste or other prohibited materials shall be placed in the wheeled
garbage carts.
(c) Exemptions from service by the city-contracted hauler shall only occur in accordance
with Maplewood Code of Ordinances Chapter 30, and shall be at the sole discretion of
the city. Examples of alternate disposal methods to qualify for exemption from service
may include:
Written permission to dispose of garbage in a neighbor’s garbage cart (shared
service); or
Use of a commercial dumpster owned or leased for use by a commercial
property. (This commercial property may be owned or leased by the applicant,
or the applicant may be an employee who has written permission from his/her
employer to use the employer’s commercial dumpster.)
The forms to request exemption from service is attached to this document as
Appendices A and E.
(d) The City of Maplewood shall have sole discretion to grant or not grant an exemption
request in Section 4.1(c) above. The city shall arrange for regular verification of proper
disposal of garbage and waste at the property for which the request for exemption from
garbage service is made. Evidence of improper garbage or waste disposal shall be
reason to immediately require service by the city-contracted garbage hauler.
4.2 The cart size and collection frequency shall be sufficient to store and contain all garbage
normally generated between collections such that the cart lid fully closes and there are no
extra bags of garbage next to the cart.
(a) Sizes of carts available are 95 gallon, 65 gallon, 32 gallon and 20 gallon. All wheeled
garbage carts are owned by the City of Maplewood.
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(b) If the garbage cart lid cannot be closed or there are overflow bags of garbage set out for
collection that cannot be contained in the cart, a cart of larger size shall be required; or,
a second cart shall be required if the cart in place is already the largest, 95 gallon cart.
This requirement may be imposed by the city if a resident has overflow garbage for up
to two (2) weeks (out of any consecutive five (5) weeks) where the cart lid cannot be
closed or there are overflow bags set out for collection
(c) A larger cart may be requested, or required, once per calendar year with no service
charge for cart pickup and delivery. If a customer wishes to have a larger cart, they will
request same from the city-contracted garbage hauler. The city-contracted garbage
hauler shall bill the higher cart fee from the date it receives the request for the larger
cart from the customer; there shall be no charge for additional bags from the time the
larger cart request is received until the larger cart is delivered to the customer. If a
larger cart is requested or required more than once per calendar year, the city-contracted
garbage hauler may impose a service charge. The amount of this charge shall be
established per the city contract and as approved by the city.
(d) If overflow garbage is placed next to the wheeled garbage cart for collection, it shall be
securely bagged such that animals and vermin may not access the contents of the bag.
The city-contracted garbage hauler may charge an additional fee for collection of any
extra bags of garbage. The amount of this fee shall be established per the city contract
and as approved by the city.
(e) The bill payer shall be responsible for payment of fees for garbage collection service
and fees for collection of any extra bags to the city-contracted garbage hauler.
(f) If a customer wishes to have a smaller cart, they will request same from the city-
contracted garbage hauler. The city-contracted garbage hauler shall bill the lower cart
fee from the date it receives the request for the smaller cart from the customer. There
shall be no service charge for a customer to request, and receive, a smaller cart.
Section 5. Residential Garbage Cart Collection by Waste Hauler
and Storage of Carts
5.1 Garbage collection by the city-contracted garbage hauler shall occur once per week, on days
and in areas designated by the city. Slight schedule changes may be made, with sufficient
advance notice by the city-contracted garbage hauler for major holidays, or for adverse
weather conditions.
5.2 If every other week service is desired by the customer, such service may be applied for using
the form, “Request for Every Other Week Garbage Removal” Appendix B of this document.
Approval or denial of the request shall be at the sole discretion of the city.
5.3 If temporary discontinuation of service is desired by the customer due to an extended absence
or vacancy of the property of over two months or more, such service discontinuation may be
applied for using the form, “Request for Temporary Exemption from City-Contractor
Provided Garbage Removal,” Appendix C of this document. The request shall be made to the
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city-contracted hauler; if a dispute arises in this matter, approval or denial of the request shall
be at the sole discretion of the city. Discontinuation of service for a lesser period shall be
arranged between the customer and the city-contracted hauler.
5.4 The city shall arrange for regular verification of proper disposal of garbage and waste at the
property for which the request for exemption from garbage service is made as per Sections
5.2 and 5.3 above. Evidence of improper garbage or waste disposal shall be reason to
immediately require weekly removal of garbage.
5.5 Unless separate provisions are made between the city-contracted garbage hauler and the
customer (for example, see Sec. 5.8 below), all collection of garbage shall occur at the street
line or alley line, as specified by the city-contracted garbage hauler.
5.6 Wheeled garbage carts may be set out for collection no earlier than 5:00 p.m. on the day
before the collection day.
5.7 Wheeled carts shall be placed for collection at the alley or curb line, at least five feet either
side of parked cars, with the opening facing the street or alley. Carts that are not placed in
this manner may not be collected by the city-contracted garbage hauler.
5.8 Residents that have physical challenges or other special needs may request “walk up” service.
Walk up service will allow the customer to keep the cart at the garage, back door or other
visible location for collection by the city-contracted garbage hauler. In the winter, a clear
path from the street or alley must be shoveled for the “walk up” service to be made.
Residents requesting this service must apply for it using the “Request for Walk Up Service”
Appendix D of this document.
5.9 Regular verification of proper disposal of garbage and waste will be made at the property for
which the Request for Walk Up Service location is made as per Section 5.8 above. Evidence
of improper garbage or waste storage, collection or disposal shall be reason to immediately
require standard. curbside garbage cart set-out procedures.
5.10 Wheeled garbage carts must be returned to their storage location no later than 6:00 a.m. on
the day after the collection day.
5.11 Wheeled garbage carts shall be located behind the front line of the dwelling, in the garage or
screened from view from the street, and at least ten feet from any abutting dwelling or
sufficiently distant so as not to be a nuisance to those properties, unless other provisions are
allowed by the city due to special site conditions.
Section 6. Maintenance of Wheeled Residential Garbage Carts
6.1 The city shall own the wheeled garbage carts; residents are granted exclusive use of the carts
at their address only. Carts shall not be removed from the assigned premises. If a resident
moves, the cart shall remain at the assigned premises.
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6.2 The city-contracted garbage hauler shall be responsible for the physical maintenance of the
wheeled garbage carts, including repairs of damage to the carts, and replacement of destroyed
carts.
6.3 The customer is responsible for the appropriate use and safety of the wheeled garbage carts
and shall be accountable for willful damage or destruction of the wheeled garbage cart.
6.4 If a wheeled garbage cart requires physical maintenance, including replacement of wheels,
lid, or repairs of other wearing or damage, the customer shall call the city-contracted garbage
hauler to request such service. The city-contracted garbage hauler shall promptly perform
such maintenance.
6.5 Customers shall keep the inside and the outside of wheeled garbage carts clean. There shall
be no markings, such as graffiti or stickers, on the outside of the carts that are not placed
there by the City of Maplewood or by the city-contracted garbage hauler. Any markings that
appear on the outside of the cart that are not placed there by the city-contracted garbage
hauler or the City of Maplewood shall be promptly removed by the customer. Customers
shall routinely wash or rinse out the interior of the wheeled garbage cart so that offensive
odors are not detected outside of the empty wheeled garbage cart.
6.6 If a wheeled garbage cart is found by the City of Maplewood to have been willfully damaged
or destroyed, the customer shall be responsible for payment to replace the wheeled garbage
cart. The City of Maplewood shall have sole determination of willful damage or destruction
of a wheeled garbage cart.
Section 7. Multiple-Family Solid Waste Standards
7.1 Each property must provide for the separation of recyclables, yard waste, bulky waste,
household hazardous waste and other items designated in these standards from garbage, and
shall insure the appropriate processing or disposal of all solid waste in accordance with
Minnesota statutes and county policies.
7.2 Each property having more than five (5) residential units shall have weekly garbage dumpster
or equivalent service, provided by a commercial-type hauler licensed by the city
(a) The dumpsters shall be of a minimum capacity of one cubic yard, covered, and of an
approved sanitary type with the proper attachments for lifting onto garbage trucks.
The dumpsters shall be water-tight and rat and vermin-proof.
(b) Garbage shall be removed more often than weekly if dumpsters become full. Garbage
shall be transported and disposed of in accordance with state laws and rules and
county policies regarding licensed disposal and processing.
(c) Multiple-family properties that use a cart-style service may opt in to the city-
contracted garbage service.
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Section 8. Yard Waste and Source Separated Organics
Collection and Composting
8.1 Yard waste shall be properly disposed of by:
(a) Backyard composting or in-place mulching (as by “mulching mowers”).
(b) Collected by the city-contracted garbage hauler separate from the garbage and for an
additional fee.
(c) Taken by the resident or property owner to an approved county or private yard waste
drop-off or transfer facility.
(d) Including yard waste in a source-separated organics collection program, if available.
8.2 Home lawn, garden waste, and kitchen food scraps may be composted in small quantities on a
residential lot as long as the compost pile does not create a nuisance for neighbors due to
objectionable odor, vectors of disease or unsightliness.
(a) Backyard composting must be done in a structure that prohibits the entry or nesting of
rodents and vermin. Composting of meats or fats that attract rodents and vermin is
prohibited in backyard composting.
(b) Compost structures must be placed at least five feet from rear- and side-yard property
lines and shall not be placed in a front yard. Compost structures shall be properly
maintained and shall not be unsightly.
(c) Residents must follow composting operation guidelines as published by the University
of Minnesota Extension Service or other reputable gardening experts.
8.3 Yard waste not collected by the city-contracted garbage hauler or not composted by the
resident, or tree limbs, stumps and roots greater than six (6) inches in diameter must be
transported to a properly permitted and licensed yard waste transfer or composting facility.
8.4 Reserved for Source Separated Organics program.
8.5 Reserved for standards relating to separation and collection of source separated organic waste
at multiple-family dwelling properties.
Section 9. Bulky Waste, Large Appliances and Electronic Waste
9.1 All bulky waste, large appliances, electronic waste and similar items not included in the
garbage or recycling programs shall be properly disposed of. No such items may be disposed
of in streams, ponds, waterways or roadside ditches or on vacant or public land, or on
property whether owned or not owned by the waste generator.
9.2 Upon customer request, all licensed city-contracted garbage haulers must collect and properly
dispose of appliances or bulky waste within two business days of a customer’s request. An
additional fee may be charged by the hauler for this service; the fee, if any, for such service is
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the responsibility of the generator of the appliances or bulky waste if known, or the property
owner on whose property the item is on, and must be paid in full.
9.3 Electronic waste must be properly disposed of, either through special arrangements with the
city-contracted garbage hauler, hauling of electronic waste by the resident to a legitimate
electronic waste drop off facility, take back service at a retailer, or other approved disposal
method. An additional fee may be charged by the hauler for this service; the fee, if any, for
such service is the responsibility of the generator of the electronic waste or the property
owner on whose property the item is on and must be paid in full.
9.4 Each owner of a building containing more than five (5) dwelling units shall provide for bulky
waste services for all units.
(a) Adequate provision on the property must be made by the owner for the convenient and
proper disposal of bulky materials by residents. Bulky materials placed by residents for
disposal shall be collected by a licensed hauler at least weekly.
(b) Provision must be made by the owner for differential processing and disposal of the
types of bulky waste generated by residents, including burnable bulky waste, recyclable
bulky waste (appliances) and electronic waste.
9.5 Each owner of a building containing more than five (5) dwelling units shall prohibit the
disposal of household hazardous waste, or other prohibited waste in garbage or recycling
containers, and shall provide educational information to all residents in the building on the
proper transportation and disposal of household hazardous waste.
Section 10. Home Owner Associations
10.1 Home owner associations that utilize garbage carts and that have existing garbage collection
contracts that meet the minimum requirements of these standards are not required to have
city-contracted garbage collection services.
10.2 Home owner associations may apply to the city to opt in to the city-contracted garbage
collection service by submitting the application form attached as Appendix F to this
document.
10.3 Home owner associations that have city-contracted garbage services must continue to have
city-contracted garbage services.
Section 11. Commercial Solid Waste Standards
(This section is presented to facilitate the conceptual discussion of solid waste management standards
for commercial properties. If standards for commercial properties are desired, appropriate language
must be added to the Ordinance.)
11.1 Each business or commercial property must provide for the separation of recyclables, bulky
waste, hazardous waste and other items designated in these standards from garbage, and shall
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insure the appropriate processing or disposal of all solid waste in accordance with Minnesota
statutes, Minnesota Pollution Control Agency regulations and county policies.
11.2 Each business or commercial property shall have weekly garbage dumpster or equivalent
service, provided by a commercial hauler licensed by the city.
(a) The dumpsters shall be of a minimum capacity of one cubic yard, covered, and of an
approved sanitary type with the proper attachments for lifting onto garbage trucks. The
dumpsters shall be water-tight and rat and vermin-proof. If garbage carts are used, there
shall be adequate capacity in size and/or number of carts to contain all waste generated
between collections.
(b) Garbage shall be removed at least once weekly, and more often if garbage carts or
dumpsters become full. Garbage shall be transported and disposed of in accordance
with state laws and rules and county policies regarding licensed disposal and
processing.
11.3 Each business or commercial property shall provide for recycling services for all units.
(a) Adequate containers shall be provided by the owner or by the recyclables hauler for all
recyclable materials. Containers shall be stored on the premises in a location that is
convenient for building tenants to place recyclables and for haulers to collect
recyclables. The containers for recycling will be covered and secured so that building
tenants may easily place recyclables in the containers. Recyclables shall not be exposed
to wind, rain and snow. The recycling container lids should also discourage human and
animal scavengers from accessing or removing recyclables.
(b) Recyclable materials shall include the same list as the city’s residential recycling
program (see Sec. 2.2 above) unless the city approves a variance in writing, in addition
to any business-specific recyclables for which a market is available (e.g., metal
turnings, printing rolls or end runs, or other types of commercial or industrial scrap
commodities).
(c) All recyclable materials placed by building tenants in the commercial recyclables
collection containers should be collected at least bi-weekly and processed and marketed
for recycling by a properly licensed recycling company, and all recyclables must be
appropriately recycled as per Minnesota laws and regulations. No recyclable materials
placed by building tenants in the recyclables collection containers will be collected or
disposed of as garbage.
(d) Recycling education information should be provided to all building tenants that explains
the reasons to recycle, recyclables to be separated from solid waste, the manner of
separation and the location of the containers provided for recycling. If English is not
the language spoken by specific tenants, education shall be provided to them in a
language and/or format that is understandable by them. The education information may
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consist of fliers, posters, presentations or other methods as appropriate. The education
program may be conducted by the owner or by the recyclables hauler.
11.4 Reserved for standards relating to separation and collection of yard waste at commercial
properties.
11.5 Reserved for standards relating to separation and collection of organic waste at commercial
properties.
Section 12. Delinquent Accounts
12.1 The city contracted garbage hauler is responsible for collection of all fees associated with the
collection and processing of garbage from residential properties. The city-contracted hauler
shall make good-faith efforts to collect all amounts due, including use of a collection agency.
All such efforts shall be documented.
12.2 The St. Paul Water Authority and adjacent cities, as applicable, are responsible for the
collection of all fees associated with the City of Maplewood recycling program. The St. Paul
Water Authority or the appropriate cities shall make good-faith efforts to collect all amounts
due, including use of a collection agency.
12.3 If an amount due continues to be delinquent, and after no less than 120 days from the account
being declared “past due” by the above entity, the City of Maplewood shall declare the
amount delinquent. The entity shall submit a written request to the City of Maplewood with
adequate documentation of the efforts made to collect the past due amounts. If the city
determines that a good faith effort was made and that adequate documentation was submitted,
the city shall place the amount on the property taxes associated with the property for which
the amount is due. The city shall follow all practices required by the state and city ordinance
to assess the delinquent amount to the property.
Section 13. Resolution of Disputes
13.1 If there is a dispute between the customer and a hauler regarding extra service charges or
required cart size, such disputes shall be forwarded by the customer to the City of
Maplewood.
13.2 The dispute shall be in writing, and shall contain the following information:
(a) Date of the dispute;
(b) Nature of the dispute (cart size, charges for extra garbage, missed service, etc.);
(c) Any and all evidence related to the dispute (photographs, neighbor’s statements, etc.);
and
(d) Requested resolution of the dispute.
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The dispute shall be mailed or delivered to:
City of Maplewood
City Manager
1830 County Road B East
Maplewood, MN 55109
13.3 The City of Maplewood shall make a determination regarding the dispute, and notify the
customer and the city-designated hauler of the determination. The determination of the city
shall be final, unless the customer desires to seek further remedy in District Court.
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APPLICATION AND REPORTING FORMS
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Appendix A
Request for Exemption from City-Contractor Provided Garbage
Service
($35.00 one-time application fee required)
Note: Alternate service providers from the city-contracted garbage hauler will not be approved
for residential service.
Address of Property for which exemption is requested:
____________________________________________________________________________
____________________________________________________________________________
Name of Person Requesting Exemption: __________________________________________________
Phone number: ________________________ Alternate phone number: _______________________
E-mail: ___________________________________________________________________________
Name of Property Owner: _________________________________________________
Address of Property Owner (if different than address for which exception is requested):
____________________________________________________________________________
____________________________________________________________________________
Reason for exemption request:
1. ☐ Shared garbage service:
Name and address of shared service:____________________________________________________
____________________________________________________________________________
____________________________________________________________________________
(An original, signed, permission from the person providing the shared service is required, using Attachment 1 to Appendix A)
2. ☐ Garbage will be self-hauled
a. Haul to a transfer station or processing facility.
Name of transfer station or processing facility:
_____________________________________________________________________
Address:
______________________________________________________________________
______________________________________________________________________
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Phone Number:___________________________ E-mail:________________________
State solid waste permit number ____________________________________________
b. Haul to a business you own or work that has licensed trash hauling.
Name of business:
_____________________________________________________________________
Address:
______________________________________________________________________
______________________________________________________________________
The owner of the business to which garbage will be hauled:
______________________________________________________________________
(If the facility is not a business owned or operated by the Requester, written permission
from the person owning or operating the facility is required, using Attachment 1 of
Appendix A.)
Name of garbage hauler/contractor that provides garbage service to the facility to which
garbage will be hauled:
______________________________________________________________________
Signature:_______________________________________________Date:_______________________
The City of Maplewood shall have sole discretion to grant or not grant this request. Regular verification of
proper disposal of garbage and waste will be made at the property for which the request for exemption from
garbage service is made. Evidence of improper garbage or waste disposal shall be reason to immediately
require service by the city-contracted garbage hauler.
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Attachment 1 to Appendix A
Permission for Another Person to Use Garbage Service
Name of Person bringing garbage to your location:
__________________________________________________________________________________
Address of Property which is bringing garbage to your location:
____________________________________________________________________________
____________________________________________________________________________
Your name, business name: ___________________________________________________________
Your residential home or business address where garbage is disposed:
____________________________________________________________________________
____________________________________________________________________________
Name of garbage hauler/contractor that provides garbage service to the residential home or business
where garbage will be hauled (if not a transfer station or processing facility):
__________________________________________________________________________________
Certification:
I, _______________________________ (name), owner of _______________________________
(name of business or property address) will allow ___________________________________ (name of
person bringing garbage) to use the garbage services provided at my premise. I acknowledge that any
requirements for additional or enhanced solid waste services that are needed as a result of this
permission (larger container, more frequent service) will be provided by me.
Signature:_______________________________________________Date:_______________________
The City of Maplewood shall have sole discretion to grant or not grant this request. Regular verification of
proper disposal of garbage and waste will be made at the property for which the request for special service
location is made. Evidence of improper garbage or waste storage, collection or disposal shall be reason to
immediately require standard garbage set-out procedures.
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Appendix B
Request for Every Other Week Garbage Removal
(Exemption from Weekly Removal)
Address of Property for which every other week garbage removal is requested:
____________________________________________________________________________
____________________________________________________________________________
Name of Person Requesting Every Other Week Garbage Removal:
__________________________________________________________________________________
Phone number: ______________________ Alternate phone number: _________________________
E-mail: ___________________________________________________________________________
Name of Property Owner: _____________________________________________________________
Address of Property Owner (if different than address for which exception is requested)
____________________________________________________________________________
____________________________________________________________________________
Current garbage service level:
Wheeled cart size (check box) ☐ 20 gallon ☐ 32 gallon ☐ 65 gallon ☐ 95 gallon ☐
Other _______________________________________________________________________
How long have you had this service level? _________________
Do you have overflow bags of garbage more than once every six months?
☐Yes ☐No
Reason for every other week garbage removal request:
☐ Intermittent occupancy
☐ Extremely small generation of garbage
Approximate amount of garbage generated per week (# 13 gallon (kitchen) bags) _______________
Number of occupants of the property: ____________
Signature:__________________________________________________Date:____________________
The City of Maplewood shall have sole discretion to grant or not grant this request. Regular verification of proper disposal of
garbage and waste will be made at the property for which the request for exemption from garbage service is made. Evidence of
improper garbage or waste disposal shall be reason to immediately require weekly removal of garbage.
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Appendix C
Request for Temporary Exemption from City-Contractor Provided Garbage
Removal
Address of Property for which exemption is requested:
____________________________________________________________________________
____________________________________________________________________________
Name of Person Requesting Exemption: _________________________________________________
Phone Number: _______________________ Alternate Phone Number:____________________
E-mail: ___________________________________________________________________________
Name of Property Owner: _____________________________________________________________
Address of Property Owner (if different than address for which exception is requested)
____________________________________________________________________________
____________________________________________________________________________
Reason for exemption request:
1. ☐ Temporary due to extended vacancy of property (must be a minimum of two
months). Dates of vacancy:
_______________________________________________________
2. ☐ Permanent vacancy of property (e.g. before demolition)
Signature:__________________________________________________Date:____________________
The City of Maplewood shall have sole discretion to grant or not grant this request. Regular verification of
proper disposal of garbage and waste will be made at the property for which the request for exemption from
garbage service is made. Evidence of improper garbage or waste disposal shall be reason to immediately
require weekly removal of garbage.
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Appendix D
Request for Walk up Service
Address of Property for which Walk Up Service location is requested:
____________________________________________________________________________
____________________________________________________________________________
Name of Person Requesting Exemption: _________________________________________________
Phone Number: ______________________ Alternate Phone Number: ________________________
E-mail: ___________________________________________________________________________
Name of Property Owner: _____________________________________________________________
Address of Property Owner (if different than address for which exception is requested:
____________________________________________________________________________
____________________________________________________________________________
Current garbage service level:
Wheeled cart size (Check Box) ☐20 gallon ☐35 gallon ☐65 gallon ☐95 gallon
Reason for special service location request:
____________________________________________________________________________
____________________________________________________________________________
Proposed location of garbage cart:
____________________________________________________________________________
____________________________________________________________________________
Signature:__________________________________________________Date:____________________
The City of Maplewood shall have sole discretion to grant or not grant this request. Regular verification of proper
disposal of garbage and waste will be made at the property for which the request for special service location is made.
Evidence of improper garbage or waste storage, collection or disposal shall be reason to immediately require standard
garbage set-out procedures.
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Appendix E
Home Owners’ Association Request to Opt In
Name of Homeowner’s Association:
______________________________________________________________________
Addresses of Properties in Association:
Billing Address of Association:
____________________________________________________________________________
____________________________________________________________________________
Name of Person Requesting Service: _________________________ Title:________________
Phone number: ___________________ Alternate phone number: ___________________
E-mail: ________________________________________________________________
Current garbage service level at most residences: (circle)
☐35gallon wheeled cart ☐65 gallon wheeled cart ☐95 gallon wheeled cart
☐Group (shared) dumpsters
Signature:__________________________________________________Date:____________________
The City of Maplewood shall have sole discretion to grant or not grant this request. Regular verification of
proper disposal of garbage and waste will be made at the property for which the request for special service
location is made. Evidence of improper garbage or waste storage, collection or disposal shall be reason to
immediately require standard garbage set-out procedures.
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Appendix F
Recycling Reporting Form for Multiple-Family Dwellings
That Do Not Use the City-Contracted Recycling Hauler
Address of Property:
____________________________________________________________________________
____________________________________________________________________________
Billing address of Property:
____________________________________________________________________________
____________________________________________________________________________
Name of Person submitting report: ________________________________ Title:_________________
Phone number: _____________________ Alternate phone number: _________________________
E-mail: __________________________________
Current Recycling Service Provided:
Number of dumpsters or carts for containers (cans, bottles) ___________
Size of container dumpsters or carts ___________ (2 yd., 6 yd., 8 yd., etc.)
Number of dumpsters or carts for paper and fiber _____________
Size of Dumpsters ___________ (2 yd., 6 yd., 8 yd., etc.)
Size of Carts
Name of Recycling Hauler: __________________________________
Address of Recycling Hauler:
____________________________________________________________________________
____________________________________________________________________________
Phone Number of Recycling Hauler: ____________________________
Packet Page Number 251 of 280
Page 28
May 2, 2012 Draft
Name of facility where recyclables are taken: _____________________________________________
Number of times in previous year that each type of container was emptied.
Dumpsters for containers:____________ (e.g. 12 if once/month, 24 if twice/month)
Weight of recyclable containers: ____________ (e.g. 1269 pounds)
Dumpsters for paper and fiber: ____________
Weight of recyclable paper and fiber: ____________
Please attach one copy of each of the educational materials distributed to your residents.
Dates these materials were distributed: _____________________, ________________,
_____________, ______________, _________________, _______________
Number of people materials were distributed to: __________
Packet Page Number 252 of 280
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
SUBJECT: East Metro Public Safety Training Facility, City Project 09-09
a. Resolution Accepting Feasibility Study and Calling for Public Hearing
b. Resolution Approving Cooperative Agreement with MnDOT for Property
Acquisition
DATE: May 8, 2012
INTRODUCTION
The feasibility study for the East Metro Public Safety Training Facility, City Project 09-09, is complete
and available in the office of the City Engineer. Copies will be distributed to council members prior to
the meeting. The study includes information on the proposed improvements, costs, and proposed
financing. An executive summary of the feasibility study is attached to this report. The city council will
consider accepting the feasibility study, authorizing the preparation of plans and specifications, and
ordering a public hearing to be held on June 25, 2012.
In addition the council will consider adopting a resolution approving a Cooperative Agreement with
MnDOT for the acquisition of the property on which the public safety training facility is to be located.
BACKGROUND
The City has worked a number of years on developing a plan for the use of the property at the Highway
5 and Highway 120 intersection of which the majority is owned by Mn/DOT. Mn/DOT has stated their
willingness to convey this site to the City. Both parties have developed and reviewed a Cooperative
Agreement to facilitate this land transfer. Approximately 6.2 acres would remain in fee title with MnDOT
to allow for their continued maintenance operations.
In addition various concepts for the marshlands improvements have been discussed in past years
including creating natural areas, providing for trails, and educational components. The marshlands
concepts are intended to be phased into the development of the joint use fire training facility as
discussed in the feasibility study.
A joint work group comprised of the City Engineer, Maplewood Fire Chief, Oakdale Fire Chief, SEH
project representative, and MnDOT staff has worked towards an acceptable layout for the site. The
MnDOT representatives consist of personnel representing land management/right-of-way office,
maintenance, and environmental. This group has met officially twice to ensure maintenance needs are
met and the needs of the training facility and environmental component are met.
A Phase II Site Investigation Report was recently submitted to MnDOT for their review. Sampling and
testing were completed in accordance with MnDOT-approved investigation work plan. Results of the
investigation indicate the presence of some low level contamination that poses a negligible health risk
for the planned use.
Diesel Range Organics (DRO) was found at levels below the MPCA and MDH guideline of 200 mg/kg,
but above the MPCA Guideline of 10 mg/kg for unrestricted use. These levels mean that the soil can be
reused anywhere within the site. MPCA is in the process of updating its Soil Use Guidelines document
and it is possible that the revised levels would allow some of the soil to be removed from the site and
reused at another site such as the Maplewood Dump site. Cadmium and chromium were found at
Agenda Item J5
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levels exceeding the Tier 1 (Residential) action level, but below the action levels for the planned site
use. The City will utilize the $450,000 Ramsey County ERF grant for remediation purposes of the site.
The East Metro Public Safety Training Facility will require several land use permits including a
comprehensive land use designation (designate right-of-way to Government Land Use), zoning (zone
right-of-way to planned unit development), conditional use permit, and design review.
There are two small wetlands located in the center of the site which were developed incidentally as a
result of the activities associated with the grading and fill material completed by MnDOT in the 1970s.
The incidental wetlands may be impacted by development of the site. The wetland delineation report
for the site found the wetlands to be incidental, and as such the watershed district will remove them
from their wetland maps and from their regulatory review. The City will also need to formally remove
the incidental wetlands from its wetland map prior to development. The large wetland located to the
north and west of the site is classified as a Manage B wetland and will be protected and enhanced as
part of the project.
Please refer to the schedule for the land use review process.
The Marshlands will be one of Maplewood’s key demonstration sites for sustainable landscape design
and natural resources restoration. The concept includes four main components.
1. Sustainable landscaping. The site design and landscaping will use sustainable landscaping
principles and include rain gardens, planted parking lot medians, drought-tolerant, low-
maintenance plantings, and plantings designed to lessen building energy usage.
2. Natural area restoration. Portions of the site that are not developed will be restored to native
prairie and woodland. Areas of wetland buffer will be enhanced.
3. Trail Connections. A rustic trail will connect the Marshlands site to Southwood Nature Preserve
north of Holloway Avenue and to the Sterling Street Trail west of the site. Most of the trail will
be on Ramsey County Open Space, with short segments through Hill-Murray land and the
Marshlands.
4. Environmental Education. Maplewood Nature Center will schedule educational events at the
site such as naturalist-led hikes. There is opportunity for some unique environmental
programming in collaboration with firefighters.
At this point, Ramsey County Parks is not interested in building or maintaining a trail on the county
open space, but they would give the city a trail easement across county land. Hill-Murray School is
supportive of the trail connecting to Sterling Street Trail, across the northwest corner of their site. Other
trail connection options are being explored as part of the plan.
Regarding the training facility; a steering committee has been formed made up of four area Fire Chief's,
two from Ramsey County and two from Washington County; Tim Boehlke from Lake Johanna, Stu
Glaser from Stillwater, Jeff Anderson from Oakdale and Steve Lukin from Maplewood. The steering
committee will be directing the project until it is ready to open at which time the steering committee will
turn all authority and responsibility over to the members of the JPA board. The committee continues
with the development of a partnership with Century College to provide training programs and determine
what role they will play regarding the ongoing operating expenses. In addition the committee continues
to look at other possible partnerships and revenue streams. The committee met with Ramsey County
police Chiefs Association, the Washington County Sheriff and the Ramsey County Sheriff for their input.
Over the course of the past six months 15 area fire department training officers have been meeting to
plan and determine the needs of the training facility. At this time the type of props and their designs are
being done in regards to a five-story burn tower and a two-story residential home with an attached two-
car garage burn building. Each of these buildings will have the capability of utilizing both a Class A burn
Agenda Item J5
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which is done utilizing bales of hay and wooden pallets and the other is a class B burn utilizing props
fueled by propane and fake smoke. The third structure to be built is a storage facility with the capability
of doing training inside utilizing full-size vehicles and large training props. This building will also have a
small classroom and will be able to accommodate other types of training for both police and fire year-
round. The fourth structure on-site will be the training classroom building. This building will have a large
100 seat classroom, 2 to 3 breakout classrooms and a simulation lab training area. At this time the
basement area of this building will be left open for future expansion. In the next few months a
neighborhood meeting will be scheduled and we will be meeting with city of North St. Paul and Oakdale
city councils to update them on the project.
Fire Chief, Steve Lukin, recently held an open-house style meeting with residents in the area of the
proposed facility.
DISCUSSION
The project has been in the planning stages for several years and has previously been presented to
and discussed with the City Council (March 23, 2009 and February 2, 2012), Environmental and
Natural Resources Commission (November 16, 2009) and Planning Commission (November 17, 2009).
Maplewood’s Fire Chief met with North St. Paul City Council on April 23, 2012, to give them an update
on the project. A public Open House meeting was held on April 26, 2012, to provide an overview of the
project to nearby residents in Maplewood, Oakdale and North St. Paul, and to receive input on the
planned improvements prior to moving into the final design stages.
The proposed improvements can generally be broken down into the following components in the order
of proposed construction over 2012-2013:
1. Public Utility Improvements (2012)
2. Soils and Environmental Clean-up Actions (2012)
3. MnDOT Site Improvements/Mass Grading (2012)
4. Training Center Improvements (2013)
5. Intersection Improvements (2013)
6. Marshlands Site Improvements (2013)
These improvements phased above will be let as separate bid packages as part of the overall Phase 1
improvements.
An agreement has been prepared to facilitate the transfer of the MnDOT property to the City less 6.2
acres which would be retained in fee title by the State for continued use of their maintenance
operations. This agreement has been reviewed by both parties; however minor changes may be made
in the coming weeks if deemed necessary by the Attorney.
Please refer to the attached exhibits for additional information.
BUDGET
The improvements are proposed to be financed through a combination of grant funds, City of
Maplewood funds, funds paid by St. Paul Regional Water Services and MnDOT and special
assessments to the benefiting property. For the special assessment, the City desires to have the
opportunity to assess the JPA for a portion of the costs of the public utility improvements.
Agenda Item J5
Packet Page Number 255 of 280
The City has a total estimated budget of $4,335,000 for the Phase 1 work including a $3,000,000 grant
from the State of Minnesota to design and construct a significant portion of the proposed improvements
and $450,000 grant from the Ramsey County Environmental Response. The following is a summary of
the proposed financing plan:
FUNDING
ITEM FUNDING SOURCE AMOUNT
1 STATE BONDING BILL GRANT $3,000,000
2 RAMSEY CO ERF GRANT $450,000
3 CITY EUF FUND $250,000
4 CITY CIP FUND $250,000
5 EAST METRO JPA – SPECIAL ASSESSMENT $175,000
6 MNDOT/MSA STREET ACCOUNT $55,000
7 ST PAUL REGIONAL WATER SERVICES $55,000
8 SANITARY SEWER FUND $50,000
9 ST PAUL WAC FUND $50,000
TOTAL PHASE 1 $4,335,000
RECOMMENDATION
It is recommended that the city council approve the attached resolution accepting the feasibility report,
authorizing the preparation of plans and specifications, and calling for a public hearing for 7:00 p.m.,
Monday, June 25, 2012, for the East Metro Public Safety Training Facility, City Project 09-09.
It is further recommended that the city council adopt the resolution approving a Cooperative Agreement
with MnDOT for the acquisition of the property on which the public safety training facility is to be
located.
Attachments:
1. Resolutions
2. Executive Summary
3. Cooperative Agreement
4. Location Map
5. Site Layout
6. Project Phasing
7. Certificate of Survey
8. Turf Trail Concept
Agenda Item J5
Packet Page Number 256 of 280
RESOLUTION
ACCEPTING FEASIBILITY STUDY AND CALLING FOR PUBLIC HEARING
WHEREAS, a report has been prepared with reference to the improvement of the East
Metro Public Safety Training Facility, City Project 09-09, and this report was received by the
council on or before May 14, 2012, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council will consider the East Metro Public Safety Training Facility, City
Project 09-09, in accordance with the report and the assessment of abutting property for all or
a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an
estimated total cost of the improvement of $4,335,000 for Phase 1; and $8,727,000 if future
phases are considered.
2. The city engineer, or designated consultant engineer, is the engineer for this
improvement and is hereby directed to prepare final plans and specifications for the making of
said improvement.
3. The finance director is hereby authorized to make the financial transfers
necessary for the preparation of plans and specifications. A proposed budget of $4,335,000
shall be established. The proposed financing plan is as follows:
FUNDING
ITEM FUNDING SOURCE AMOUNT
1 STATE BONDING BILL GRANT $3,000,000
2 RAMSEY CO ERF GRANT $450,000
3 CITY EUF FUND $250,000
4 CITY CIP FUND $250,000
5 EAST METRO JPA – SPECIAL ASSESSMENT $175,000
6 MNDOT/MSA STREET ACCOUNT $55,000
7 ST PAUL REGIONAL WATER SERVICES $55,000
8 SANITARY SEWER FUND $50,000
9 ST PAUL WAC FUND $50,000
TOTAL PHASE 1 $4,335,000
4. A public hearing shall be held on such proposed improvement on the 25th day of
June, 2012 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and
published notice of such hearing and improvement as required by law.
Approved this 14th day of May 2012.
Agenda Item J5
Attachment 1
Packet Page Number 257 of 280
RESOLUTION
APPROVING COOPERATIVE AGREEMENT WITH MNDOT FOR
PROPERTY ACQUISITION
WHEREAS, under Minnesota Statutes Section 161.44, fee title to or an easement in all
or part of the lands previously acquired in fee for trunk highways may be conveyed and
quitclaimed for a public purpose to any political subdivision upon the terms and conditions as
may be agreed upon between the Commissioner of Transportation and the political
subdivision; and
WHEREAS, under Minnesota Statutes Section 471.64, a city may enter into a contract
with any state agency to acquire property, including real property, from the state agency; and
WHEREAS, the City wishes to construct the East Metro Public Safety Training Facility
on a portion of the approximately 20 acre site; and
WHEREAS, the approximately 14.3 acres the City wishes to obtain is for the East Metro
Public Safety Training Facility and related Marshlands Environmental Enhancements, which is
further identified in the feasibility study adopted by the City Council on May 14, 2012; and
WHEREAS, the State currently uses the Property for purposes of maintenance
operations and wishes to retain approximately 6.2 acres of the site for such purpose; and
WHEREAS, the City and State have identified 6.2 acres to best accommodate the State
needs; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
The City Council hereby approves the Cooperative Agreement with MnDOT for the
acquisition of real Property in accordance with provisions in said Agreement. The City Council
further authorizes the Mayor and City Manager to execute said Agreement.
Approved by the Maplewood City Council this 14th day of May 2012.
Agenda Item J5
Attachment 1
Packet Page Number 258 of 280
FEASIBILITY REPORT
EAST METRO PUBLIC SAFETY TRAINING FACILITY
CITY PROJECT 09-09
EXECUTIVE SUMMARY
Introduction
The City of Maplewood is currently planning for the first phase of improvements to a property that will
consist of three primary uses: the East Metro Public Safety Training Center; the Marshlands
environmental improvements; and continued MnDOT Operations. In order to accommodate the
development plan, the City is planning to implement the necessary infrastructure improvements as City
Project 09-09, East Metro Public Safety Training Center project.
The East Metro Public Safety Training Center project (Project / Training Center) is being created as
a multi-jurisdicational partnership between a number of local fire departments and public safety
organizations. The Training Center will be built to serve the training needs of local fire departments,
police and emergency management agencies, as well as training organizations including Century
College. The Training Center will be built on a 20.51-acre parcel that is currently owned by
MnDOT and located immediately west of the intersection of Trunk Highway 120 and CSAH 5.
The project will be completed in phases. Phase 1 will include a burn building; a training and tactical
building for prop storage, simulations and setup; hydrant/hose relay facilities and a fire equipment driver
training areas. Future phases of the Training Center improvements will include a classroom training
building; and a training and burn tower that can also be used for repelling and burn training. As more
detailed plans are developed for the Phase 1 improvements and cost estimates are refined, the Phase 1
project may include all or a portion of the training tower building if adequate funding is available.
The City of Maplewood is working through the process of acquiring the property from MnDOT. One of
the conditions MnDOT has placed on the transfer is that the property be used for a public use(s) and that
MnDOT is able to maintain use of at least 5 acres for their ongoining operations (primarily soil
stockpiling and snow storage) until they are able to find an alternative location for these operations.
As part of the Marshland environmental enhancement concepts, trail connections adjacent to and within
the property area also planned so that the environmental enhancements surrounding the Training Center
can be more easily accessed by the general public and available for educational programs.
Estimated Costs
Phase 1 improvement cost estimates are summarized in the following table. An estimated cost of the
future phases and the total project costs are also provided. The costs listed include a 10% construction
cost contingency and a 26% allowance for indirect costs such as engineering, administrative, and legal
items.
Agenda Item J5
Attachment 2
Packet Page Number 259 of 280
PHASE 1
ITEM
DESCRIPTION
ESTIMATED
COST
2.A TRAINING CENTER IMPROVEMENTS - PHASE 1 $2,811,000
2.B MNDOT SITE IMPROVEMENTS $-
2.C1 PUBLIC UTILITY IMPROVEMENTS - WATER MAIN TO
SITE
$333,000
2.C PUBLIC UTILITY IMPROVEMENTS - WATER MAIN LOOP $55,000
2.C2 PUBLIC UTILITY IMPROVEMENTS - SANITARY SEWER $77,000
2.D1 REVISED SIGNAL SYSTEM AT INTERSECTION OF TH120 /
TH5
$293,000
2.D INTERCONNECT (FIBER) TO TH5 / GRANADA $53,000
2.E SOILS AND ENVIRONMENTAL CLEAN-UP ACTIONS $450,000
2.F MARSHLANDS SITE IMPROVEMENTS $263,000
TOTAL PHASE 1 $4,335,000
FUTURE PHASES
ITEM
DESCRIPTION
ESTIMATED
COST
A TRAINING CENTER IMPROVEMENTS - FUTURE PHASES $4,284,000
TOTAL PROJECT WITH FUTURE PHASES $8,727,000
Method of Financing
The improvements are proposed to be financed through a combination of grant funds, City of
Maplewood funds, funds paid by St. Paul Regional Water Services and MnDOT and special assessments
to the benefiting property. For the special assessment, the City desires to have the opportunity to assess
the JPA for a portion of the costs of the public utility improvements.
The City has a total estimated budget of $4,335,000 for the Phase 1 work including a $3,000,000 grant
from the State of Minnesota to design and construct a significant portion of the proposed improvements
and $450,000 grant from the Ramsey County Environmental Response. The following is a summary of
the proposed financing plan for the planned improvements, excluding these additional funds:
FUNDING
ITEM FUNDING SOURCE AMOUNT
1 STATE BONDING BILL GRANT $3,000,000
2 RAMSEY CO ERF GRANT $450,000
3 CITY EUF FUND $250,000
4 CITY CIP FUND $250,000
5 EAST METRO JPA – SPECIAL ASSESSMENT $175,000
6 MNDOT/MSA STREET ACCOUNT $55,000
7 ST PAUL REGIONAL WATER SERVICES $55,000
8 SANITARY SEWER FUND $50,000
9 ST PAUL WAC FUND $50,000
TOTAL PHASE 1 $4,335,000
Agenda Item J5
Attachment 2
Packet Page Number 260 of 280
Project Schedule
The following is a preliminary schedule for the implementation of the proposed improvements if the
City Council elects to proceed.
City Council Accepts Feasibility Report, Calls Public May 14, 2012
Hearing, Authorizes Preparation of Plans & Specs
and Authorizes Acquisition of Right-of-Way/Easements
Environmental and Natural Resources Commission May 21, 2012
(Wetland Map Change, Marshlands Concepts)
Community Design Review Board (Design Review, May 22, 2012
Marshlands Concepts)
Planning Commission – Public Hearing June 5, 2012
(Land Use Designation Change, Zoning, CUP,
Wetland Map Change, Marshlands Concepts)
City Council - Public Hearing Phase 1 Feasibility Study June 25, 2012
City Council - Approval of Land Use Designation June 25, 2012
Change, Zoning, CUP, Wetland Map Change,
Marshlands Concepts
Bid Package 1
City Council Approves Bid Package #1 Plans & Specs June 25, 2012
and Authorizes Ad for Bids
Bid Package #1 Construction Starts July 30, 2012
Bid Package #1 Construction Complete October 2012
Bid Package 2
City Council Approves Bid Package #2 Plans & Specs July 9, 2011
and Authorizes Ad for Bids.
Bid Package #2 Construction Starts September 4, 2012
Bid Package #2 Construction Complete November 2012
Bid Package 3
City Council Approves Bid Package #3 Plans & Specs Early 2013
and Authorizes Ad for Bids
Bid Package #3 Construction Starts May 2013
Bid Package #3 Construction Complete September 2013
Summary
Based upon the analysis completed as a part of this report, the proposed East Metro Public Safety
Training Center Improvements, City Project 09-09, are feasible, necessary, and cost effective.
Agenda Item J5
Attachment 2
Packet Page Number 261 of 280
MnDOT Agreement Number ___________
Page 1 of 6
COOPERATIVE
AGREEMENT BETWEEN
CITY OF MAPLEWOOD
AND
MINNESOTA DEPARTMENT OF TRANSPORTATION
FOR
TH 5 / TH 120 PROPERTY
THIS AGREEMENT, made this ______ day of __________________, 2012, by and
between the State of Minnesota, acting through its Commissioner of Transportation (State) and
the City of Maplewood acting through its City Council (City).
Background Recitals
WHEREAS, under Minnesota Statutes Section 161.44,fee title to or an easement in all
or part of the lands previously acquired in fee for trunk highways may be conveyed and
quitclaimed for a public purpose to any political subdivision upon the terms and conditions as
may be agreed upon between the Commissioner of Transportation and the political subdivision;
and
WHEREAS, under Minnesota Statutes Section 471.64, a city may enter into a contract
with any state agency to acquire property, including real property, from the state agency.; and
WHEREAS, the State owns approximately 20 acres of land currently designated as
right-of-way and located in the area west of the intersection of TH 5 / TH 120. The property is
officially described as shown in Exhibit A. Exhibit B illustrates the site ownership following
execution of this Agreement; and
WHEREAS, the State originally acquired the approximately 20 acres of land for
purposes of a planned Interchange; and
WHEREAS, an interchange is no longer identified for this area; and
WHEREAS, the City wishes to construct the East Metro Fire Training Facility on a
portion of the approximately 20 acre site; and
WHEREAS, Minnesota Laws 2011, 1st Special Session, Chapter 12 (Special Session
Bonding Bill), Section 12, Subdivision 3, allocated $3,000,000 to the City of Maplewood for the
purposes of preparing the Property (including environmental work), completing pre-design and
design work for the facility and constructing the East Metro Regional Public Safety Training
Facility; and
Agenda Item J5
Attachment 3
Packet Page Number 262 of 280
MnDOT Agreement Number ___________
Page 2 of 6
WHEREAS, the State currently uses the Property for purposes of maintenance
operations and wishes to retain approximately 6.2 acres of the site for such purpose; and
WHEREAS, the City and State have identified 6.2 acres to best accommodate the State
needs; and
WHEREAS, in 2002 the Property was appraised at $1,450,000; and
WHEREAS, the City intends to make a significant investment into the 6.2 acres identified
to be retained by the State in lieu of cash payment for the acquisition of the remaining property
from the State; and
IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS:
AGREEMENT
1. Term of Agreement
This agreement will be effective upon execution and approval by the appropriate
City and State officials pursuant to Minnesota law and will remain in effect until all
obligations hereunder are performed, or until terminated by agreement of the
parties.
2. Authorized Representative
2.1 State’s authorized representative for purposes of administering this
Agreement is ________________, 1500 W Co Rd B2, Roseville, MN
55113, 651-XXX-XXX, or his/her successor.
2.2 City’s authorized representative for purposes of administering this
Agreement is Michael Thompson, City Engineer, 1902 County Rd B East,
Maplewood, MN 1109, 651-249-2400, or his successor.
3. Agreement between the Parties
3.1 Identification of Property: The property to be conveyed to the City by
the State is described in Exhibit A, however, the State will retain
approximately 6.2 acres of such property, as depicted on Exhibit B. The
portion of the site to be conveyed to the City is referred to herein as the
“Fire Center Property”, and the portion of the site to be retained by the
State is referred to as the “State Retained Property”. Exhibits A and B
are attached to this Agreement and made part of this Agreement.
3.2 Purpose of Conveyance: The City intends to use the Fire Center
Property for purposes of constructing and operating an East Metro Fire
Training Facility.
3.3 Method of Conveyance: The State will perform all acts reasonably
necessary to convey the Fire Center Property to the City. The State will
convey the Property by quitclaim deed. The State will have the right to
Agenda Item J5
Attachment 3
Packet Page Number 263 of 280
MnDOT Agreement Number ___________
Page 3 of 6
include in such deed a reversionary clause, providing for title to the
Property to revert back to the State if not used for its intended purpose.
The deed will be prepared by the State and must be approved by the
Director of the State’s Office of Land Management. The City will be
responsible for recording the deed and for paying any deed tax and
recording fees.
3.4 Compensation; Betterments: The parties agree that there will be no
payment from the City to the State for the conveyance of the Fire Center
Property. The City shall provide in kind betterments to the 6.2 acres of
State Retained Property in lieu of cash payment for such conveyance.
These betterments include:
a. The City will complete necessary signal improvements at the
intersection of TH120 and TH 5. Plans and specifications for such
signal improvements are subject to the State’s approval, and must
provide for the incorporation of pedestrian facilities that comply
with the requirements of the Americans with Disabilities Act.
b. The City has completed an extensive environmental investigation
of the site including soil and groundwater sampling and testing,
preparation of a Response Action Plan and Construction
Contingency Plan and collected data to support obtaining a no-
association letter for the site relative to the adjacent landfill to the
east. The City will complete clean-up activities of the
contaminated soils on the site, including both the Fire Center
Property and the State Retained Property.
c. The City will import fill and complete grading of the site, including
both the Fire Center Property and the State Retained Property.
Site grading plans will be subject to the State’s approval.
d. The City will construct a new access road into the site extending
from the planned intersection improvements. The City will provide
a gated access from the entry road into State Retained Property.
The City will grant the State, at no cost to the State, an access
easement over the entry drive to allow ongoing access to the
State Retained Property.
e. The City will construct a vegetated berm along TH120 to provide a
visual barrier from TH120 traffic of the State Retained Property.
f. The City will create a 75 to 100 foot buffer along the north border
of the property and complete restoration work on degraded
wetland areas and open spaces in the western portions of the
property.
g. The City will install stormwater drainage systems and treatment
facilities on the State Retained Property as needed to manage
Agenda Item J5
Attachment 3
Packet Page Number 264 of 280
MnDOT Agreement Number ___________
Page 4 of 6
stormwater on the State Retained Property. Plans for drainage
and treatment facilities are subject to approval by the State.
h. The City will extend utilities (water, sewer, electric, gas,
communications) to the Fire Center Property and State Retained
Property. The City will obtain a utility permit for a portion of the
State Retained Property to connect utilities to the south. These
utilities have direct benefit to the State Retained Property.
3.5 Interim Use Permission: After the execution of this Agreement, the State
will issue a permit allowing the City to perform betterments to the Fire
Center Property and State Retained Property with the understanding the
land transfer will proceed. This will allow a con quitclaim deed to convey
the Fire Center Property to the City.
3.6 As Is. The City agrees to accept the conveyance of the Property “as is”
and will not call upon the State to make any corrections or remediation.
The State makes no warranty, express or implied, as to the suitability of
the Fire Center Property for its intended use. The City has been afforded
the opportunity to perform environmental and geophysical tests at the
site.
4. Liability
a. Generally. The City will indemnify, save, and hold the State, its agents, and
employees harmless from any claims or causes of action, including attorney’s
fees incurred by the State, arising from the performance or non-performance of
this Agreement by the City or the City’s agents or employees. This clause will not
be construed to bar any legal remedies the City may have for the State’s failure
to fulfill its obligations under this Agreement. Prior to authorizing any contractor
to work on the State Retained Property (or the Fire Center Property prior to its
conveyance to the City), the City will ensure that such contractor is licensed,
responsible, carries adequate property, liability, and workers compensation
insurance, and provides payment and performance bonds covering the work to
be performed. Nothing in this Agreement will be construed to make the State a
partner, co-principal, or joint venturer with the City in connection with the
construction, operation, or maintenance of the East Metro Fire Training Facility.
b. Environmental. The City is advised that environmental testing has detected
the presence of hazardous materials, pollutants, or contaminants on the site.
The City agrees it is taking the Fire Center Property “As Is” with all defects,
including known and unknown environmental defects. The City will indemnify,
save and hold the State harmless against all any and all claims arising from the
existence of any environmental conditions on the site, and from the release or
threatened release of any hazardous substance, pollutant, or contaminant by the
City or its contractor(s) while working on either the Fire Center Property or the
State Retained Property. The City’s indemnity obligations includes, but is not
limited to, fines levied by regulatory agencies, and reasonable attorney fees
incurred by the State to defend environmental claims and actions. The City
acknowledges that it has agreed to accept this risk and liability as part of
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MnDOT Agreement Number ___________
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receiving the Fire Center Property without making a monetary payment directly to
the State.
5. Audit
Under Minnesota Statutes 16C.05, subd. 5, the books, records, documents and
accounting procedures and practices of State and City relevant to this Agreement
are subject to examination by MnDOT and/or the State Auditor or Legislative
Auditor, as appropriate, for a minimum of six years from the end of this
Agreement.
6. Termination
This agreement may be terminated only by mutual agreement of the parties.
7. Governing Terms
7.1 Assignment: Neither party may assign nor transfer any rights or
obligations under this Agreement without the prior consent of the other
party and a fully executed Assignment Agreement, executed and
approved by the same parties who executed and approved this
Agreement, or their successors in office.
7.2 Amendments: Any amendment(s) to this Agreement must be in writing
and will not be effective until it has been executed and approved by the
same parties who executed the original agreement, or their successors in
office.
7.3 Waiver: If a party fails to enforce any provision of this Agreement, that
failure does not waive the provision or the party’s right to enforce it.
7.4 Agreement Complete. This Agreement contains all prior negotiations
and agreements between the parties concerning the subject matter
hereof. No other understanding regarding this Agreement, whether written
or oral, may be used to bind either party.
7.5 No Third Party Beneficiaries. The parties specifically intend that no
third party, including any person or contractor performing work on the
State Retained Property, is to be considered a third-party beneficiary of
this Agreement.
8. Date Practices Act
The City and State must comply with the Minnesota Government Data Practices
Act, Minnesota Statures Chapter 13, as it applies to all data created and received
by a party pursuant to this Agreement.
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MnDOT Agreement Number ___________
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Minnesota Department of Transportation
Recommended for Approval:
By:______________________________
Title: Metro District Engineer
Date:____________________________
State of Minnesota - Approved By:
Commissioner of Transportation Commissioner of Administration
By: ______________________________ By:______________________________
Director, Office of Land Management Title:_____________________________
Date:____________________________ Date:_____________________________
SIGNATURES OF CITY:
______________________________ ______________________________
Mayor City Manager
Date:_________________________ Date:__________________________
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∆∆∆∆∆DESCRIPTION OF RECORD6.20 ACRESCENTURY AVE. (TH 120 & 5)BENET ROAD14.31 ACRESAgenda Item J5
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
SUBJECT: Gladstone Area Redevelopment Improvements – Phase 1: Bid Package 2,
Project 04-21, Resolution Receiving Bids and Awarding Construction
Contract
DATE: May 7, 2012
INTRODUCTION
The Gladstone Area Redevelopment Improvements – Phase 1 is being let as two separate contracts.
The first contract, Bid Package 1, was awarded to Lunda Construction and is currently underway. The
City Council authorized the advertisement for bids for the second contract, Bid Package 2, at the
Council meeting on March 26, 2012. The bids were received and opened on May 4, 2012. The council
will consider awarding a construction contract for Bid Package 2.
BACKGROUND / DISCUSSION
The City of Maplewood guided the Gladstone Area through an extensive process in developing the
concepts for the Gladstone Area Redevelopment Improvements.
The Gladstone Redevelopment Area is generally described as the area surrounding Frost Avenue
between Highway 61 to Hazelwood Street. A Master Plan document and Alternative Urban Areawide
Review (AUAR) were completed for the neighborhood detailing the proposed development concepts
that helped guide the proposed improvements. In addition a master plan was recently adopted for the
Savanna area.
The final plans and specifications for Phase 1 (Bid Package 1) were approved and the advertisement
for bids was authorized at the April 25, 2011 council meeting.
The bid opening for Phase 1 (Bid Package 1) was held at 10:00 am on June 2, 2011. The council
awarded the contract to Lunda Construction Company at the June 27, 2011 council meeting. The City
Council has approved two change orders to the Phase 1 (Bid Package 1) portion of the project which
increased the construction contract amount by $22,517.49 from $3,529,950.25 to $3,552,467.74.
The final plans and specifications for Phase 1 (Bid Package 2) were approved and advertisement for
bid was authorized by the council at the March 26, 2012 meeting. The bid opening for Phase 1 (Bid
Package 2) was held at 11:00 am on May 4, 2012.
As previously stated, the redevelopment improvements for Phase 1 are currently broken into two bid
packages. The following is a summary of what is entailed within the two bid packages:
Bid Package #1 (2011 Construction)
Street Improvements
Frost Avenue Bridge Replacements
Historic Marker Rest Stop Improvements
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Grading for Trail and Sidewalk Improvements
Public Utility Improvements
Storm Water and Wetland Improvements
Bid Package #2 (2012 Construction)
Overhead Utility Burial
Paving for Trails and Sidewalks
Street Lighting
Landscape and Urban Design Improvements
Additional Trail Segments in Flicek Park
Savanna Improvements
o Trails
o Soil Remediation
o Storm Water Improvements
AWARD OF CONSTRUCTION CONTRACT BID PACKAGE 2
Four valid bids were received and tabulated. The bid form included a base bid and two bid alternates.
A summary of the bids are shown on the following page. All bids have been checked and tabulated for
accuracy. The engineer’s estimate of probable construction cost has been provided in the bottom row
of the tabulation for comparison.
Base Bid
The scope of work for the base bid includes the construction of trail and walk segments, the
installation of street lights, and landscaping along Frost Avenue. The base bid also includes the
construction of trail segments within Flicek Park. Improvements to the Savanna area, including
construction of the proposed trail system, soil remediation, site grading, storm water improvements,
and retaining walls are also included in the base bid.
Base bids ranged from $946,025.85 to $1.2 million. Engineering staff estimated a probable base
construction cost of $1,116,634.00. The apparent low base bid (without considering bid alternates)
came from Frattalone Construction Companies in the amount of $946,025.85, which is approximately
15% lower than the estimate. The second lowest base bid came from Arnt Construction Company in
the amount of $961,648.60, which is approximately 13.9% lower than the estimate.
A recommendation of the overall bid award is given in the “Analysis of Bids” section of this report.
Bid Alternate #1 – Ribbon Curb – Trail D Only
Bid Alternate #1 includes additional excavation, aggregate base, and concrete to line both sides of
“Trail D”, the main trail entrance at the northeast corner of the Savanna, with concrete ribbon curb.
This bid alternate will create a formal entrance into the Savanna site along with added benefit of
extending the life of the trail by preventing the trail edge from “sloughing” or breaking apart.
Bid Alternate #1 bids, between the two lowest bidders, ranged from $11,837.20 to $13,494.25.
Engineering staff estimated a probable construction cost of $22,769.00. The lowest bid came from Arnt
Construction Company in the amount of $11,837.20, which is approximately 48% lower than the
estimate. The second lowest bid came from Frattalone Construction Companies in the amount of
$13,494.25, which is approximately 40.7% lower than the estimate.
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Staff recommends awarding Bid Alternate #1. Further discussion and recommendations for the overall
bid award is given in the “Analysis of Bids” section of this report.
Bid Alternate #2 – Haul and Stockpile Excess Material to Off-Site Location
Bid Alternate #2 includes the option to haul and stockpile clean material, designated by the engineer, to
off site locations. Bid Alternate #2 was developed to give the City the opportunity to realize a cost
savings by using the excess material at one or two nearby ongoing City projects that have a need to
import soil. These projects include the East Metro Public Safety Training Center and the Maplewood
Dump site.
Bid Alternate #2 ranged from $16,700.80 to $70,978.40. Engineering staff estimated a probable base
construction cost of $62,628.00. The lowest bid came from Arnt Construction Company in the amount
of $16,700.80, which is approximately 73.3% lower than the estimate. The second lowest bid came
from Frattalone Construction Companies in the amount of $70,978.40, which is approximately 13.3%
higher than the estimate.
A cost-benefit analysis of awarding Bid Alternate #2 utilizing Arnt Construction Company’s bid price
shows that awarding Bid Alternate #2 results in a potential cost savings of approximately $176,000
when compared to completing the three projects independently.
Staff recommends awarding Bid Alternate #2. Further discussion and recommendations for the overall
bid award is given in the “Analysis of Bids” section of this report.
Analysis of Bids
The Engineer’s Estimate for the Base Bid + All Bid Alternates is $1,202,031.00. Based on the
recommendation of awarding Bid Alternates 1 & 2 the lowest total bid, Base Bid + All Bid Alternates,
from Arnt Construction Company of $990,186.60 is approximately 17.6% less than the engineer’s
estimate. The prices reflect the ongoing competitive bidding climate within the highway-heavy
construction sector.
Bidder Name Base Bid Bid Alt #1 Bid Alt #2 Total Bid
Arnt Construction Co. $961,648.60 $11,837.20 $16,700.80 $990,186.60
Frattalone Companies $946,025.85 $13,494.25 $70,978.40 $1,030,498.50
Forest Lake Contracting $969,604.80 $11,648.00 $83,504.00 $1,064,756.80
T.A. Schifsky & Sons $1,203,804.16 $12,837.00 $0.00 $1,216,641.16
Engineer's Estimate $1,116,634.00 $22,769.00 $62,628.00 $1,202,031.00
CITY PROJECT 11-15 BID TABULATION
Based on the recommendations above, staff believes that it is in the best interest of the city to award
the construction contract based on the bids for the contract work plus Bid Alternates 1 and 2 to Arnt
Construction Co. The City has not worked extensively with Arnt in the past; however they were a
subcontractor on the recently completed Rice/36 Interchange Project in which Maplewood was a part.
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BUDGET
The current approved budget for the project is $7,678,300. This accounts for the construction cost and
indirect costs. The approved construction contract for Phase 1 (Bid Package 1), including all Change
Orders, totals $3,552,467.74. The proposed construction contract for Phase 1 (Bid Package 2),
including all Bid Alternatives, is $990,186.60. The total construction contract costs, Phase 1 (Bid
Package 1) + Phase 1 (bid Package 2), is $4,542,654.34. Assuming 31.5% for indirect costs, the
anticipated total project cost for both Bid Packages is $5,973,590.46.
With the award of the contract including the base bid and both bid alternates there would be no impact
to the approved budget.
RECOMMENDATION
It is recommended that the city council consider adopting the Resolution Receiving Bids and Awarding
Construction Contract for the Gladstone Area Redevelopment Improvements – Phase 1 (Bid Package
2), Project 04-21, to Arnt Construction Company, Inc.
Attachments:
1. Resolution: Award of Bids
2. Location Map
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RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the bid of Arnt Construction Company, Inc. in the amount of $990,186.60, for the
Base Bid and Bid Alternates 1 and 2, is the lowest responsible bid for the construction of the Gladstone
Area Redevelopment Improvements – Phase 1 (Bid Package 2), Project 04-21, and the mayor and city
manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf
of the city.
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as previously approved by council and detailed below.
Adopted by the council on this 14th day of May, 2012.
FUNDING SOURCE
TOTAL
AMOUNT
DEVELOPER SPECIAL ASSESSMENT $2,200,000
MUNICIPAL STATE AID BONDS $1,050,000
Mn/DOT BRIDGE FUNDS $1,371,300
DEBT SERVICE $1,037,000
SEWER FUND $175,000
ST. PAUL WAC FUND $100,000
ENVIORNMENTAL UTILITY FUND (EUF)$725,000
STREET LIGHT FUND $715,000
PAC FUND (DEVELOPER CASH)$140,000
TREE FUND (DEVELOPER CAS)$25,000
EXISTING PAC FUND $140,000
TOTAL FUNDING $7,678,300
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