HomeMy WebLinkAbout1986 08-25 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monda Au 25, 1986
Municipal Administration Buildin
Meetin 86-22
(A) CALL TO ORDER
(B) ROLL CALL
(C) APPROVAL 0 MINUTES
1. Meetin 86-18, Jul 28, 1986
2. * Meetin 86-19, Au 7, 1986
3. Meetin 86-20, *Au 11, 1986
4. Meetin 86-21, Au 13, 1986
(D). APPROVAL OF AGENDA
(E) CONSENT AGENDA.
I" Accounts. Pa
20 Data Processin -Consultant Contract
3, Bud Chan - Data Processin Consulta.nt.Services
4. Final Plat: Cave's En Street 2nd Addition
5. Time Extension: 2083 Arcade.
6. Time Extension: Rollin Hills Mobile Home Park
7, Time Extension: St. Paul Business Center
(F) PUBLIC HEARINGS
1. 7:00 - Variance: 1709 McKni
(G) AWARD OF BIDS
(H) UNFINISHED BUSINESS
1. Code Amendment: Parkin ( Vehicle Repair')(4 Votes)
2 Rec Center
3. New Cit Hall - Change Order
4, Street Overla Additions
5. New Cit Hall: a) Space Allocations
b) Smokin Policy
6, Arts Council Task Force
7, Emer Services Communications
(I) NEW BUSINESS
1, Portable Si Permits
2, Joint Council/CDRB Meetin
3. Bud Chan Temporar Clerk-Typist
40 Bus Shelters
5, Joint Council /Planning Commission Meetin
6, Otto Bonestroo - Carlton
(J) VISITOR PRESENTATIONS
I COUNCIL PRESENTATIONS
1.
2.
3.
4.
5.
6.
7,
8.
9.
10.
-CL) ADMINISTRATIVE PRESENTATIONS
IM) ADJOURNMENT
MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, July 28, 1986
Council Chambers, Municipal Building
Meeting No. 86 -18
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council
Chambers, Municipal Building, and was called to order at 7:02 P.M. by Mayor Greavu.
B. ROLL CALL
John C. Greavu, Mayor Present
Norman G. Anderson, Councilmember Present
Gary W. Bastian, Councilmember Present
Frances L. Juker, Councilmember Present
Charlotte Wasiluk, Councilmember Present
C. APPROVAL OF MINUTES
1. Meeting No. 86 -15 (June 23, 1986)
Councilmember Bastian moved to approve the Minutes of Meeting No. 86 -15 (June 23
1986) as corrected
Page 10 - Add the following statement:
Councilmember Bastian wished to state that he appreciated the
work that Staff, the residents and the labor communities showed
in this project. It is a good example that where there is a
problem, people can sit down, look at it and come up with a good
resolution that not only can help our community, but can help
other communities that may face the same situation. In our seven
county area we have unemployment, we have people looking for work,
and we are saying at best, we will assist that, but he thinks this
is the best example where people can sit down and work together
with government for a good resolution of a problem.
Page 19 - "Administration"
Seconded by Councilmember Anderson. Ayes - all.
D, APPROVAL OF AGENDA
Councilmember Anderson moved to approve the Agenda as amended
1. New Building
2. Mn. DOT
3. Newspaper Articles
4. Ramsey County Fair - White Bear Avenue Parade
5. Manager
6. Tax Exempt Criteria - Property Tax Study
7/28
7. Municipal Metropolitan League Commission
8. McKnight and Linwood `
9. City Employees' Picnic
10. Portable Signs, add as F -5
Seconded by Councilmember Bastian. Ayes - all.
E. CONSENT AGENDA
Councilmember Bastian moved, Seconded by Councilmember Wasiluk, Ayes - all, to
approve the Consent Agenda as recommended
1. Accounts Payable
Approved the accounts (Part I, Fees, Services, Expenses - Check register
dated July 16, 1986 through July 22, 1986 - $600,661.04: Part II, Payroll
dated 7 -25 -86 gross amount of $143,033.81) in the amount of $743,694.85.
2. City Employees' Picnic
Approved the expenditure of $250.00 for door prizes for the annual picnic for
City Employees.
F. PUBLIC HEARINGS
1. 7:00 P.M., Variance : 1475 Eldridge Avenue (Brown)
a. Mayor Greavu convened the meeting for a public hearing regarding the request
of Mr. Neal Brown, 1475 Eldridge Avenue, for approval of a garage size variance
of 94 square feet.
b. Director of Community Development Geoff Olson presented the Staff report.
C. Mayor Greavu called for proponents. Mr. Neal spoke on behalf of the
request.
d. Mayor Greavu called for opponents. None were heard.
e. Councilmember Juker moved to table this item and discuss it under Item I -7.
Seconded by Mayor Greavu. Ayes - all.
2. 7:10 P.M., Street Vacation : Mt. Vernon
a. Mayor Greavu convened the public hearing regarding the request of Mr.
W. W. Wendt to vacate Mt. Vernon Avenue between Arkwright Street and McMenemy
Street in order for him to construct a garage within the minimum corner lot
setback.
b. Director of Community Services Olson presented the Staff report.
C. Commissioner Lorraine Fischer presented the Planning Commission recommenda-
tion.
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d. Mayor Greavu called for proponents. The following were heard:
Wendell Wendt, the applicant
Herb Toenjes, 1966 McMenemy Road
Lorraine Littlefield, 1986 McMenemy Road
e. Mayor Greavu called for opponents. None were heard
f. Mayor Greavu closed the meeting.
g. Councilmember Wasiluk introduced the following resolution and moved its
adoption
86 - 7 - 141
WHEREAS, W. W. Wendt initiated proceedings to vacate the public interest
in the following described property:
Mt. Vernon Avenue lying between McMenemy Street and Edgemont
Street, and between Edgemont Street and Arkwright Street, in
Section 17, Township 29, Range 22, Ramsey County.
WHEREAS, the following adjacent properties are affected:
Lots 15 and 16, Block 3, Magoffin's North Side Addition to St. Paul
Lots 15 and 16, Block 4, Magoffin's North Side Addition to St. Paul
Lots 1 and 30, Block 5, Magoffin's North Side Addition to St. Paul
Lots 1 and 30, Block 6, Magoffin's North Side Addition to St. Paul
WHEREAS, the procedural history of this vacation is as follows:
1. A majority of the owners of property abutting said street right -
of -way have signed a petition for this vacation;
2. This vacation was reviewed by the Planning Commission on July 21,
1986. The Planning Commission recommended to the City Council that
this vacation be approved.
3. The City Council held a public hearing on July 28, 1986, to consider
this vacation. Notice thereof was published and mailed pursuant to
law. All persons present at this hearing were given an opportunity
to be heard and present written statements. The Council also con -
sidered reports and recommendations of the City Staff and Planning
Commission.
WHEREAS, upon vacation of the above- described street right -of -way, public
interest in the property will accrue to the following described abutting prop-
erties:
Lots 15 and 16, Block 3, Magoffin's North Side Addition to St. Paul
Lots 15 and 16, Block 4, Magoffin's North Side Addition to St. Paul
Lots 1 and 30, Block 5, Magoffin's North Side Addition to St. Paul
Lots 1 and 30, Block 6, Magoffin's North Side Addition to St. Paul
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NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that it is
in the public interest to grant the above- described vacation on the basis that
construction of a street on this right -of -way would be impractical and unnec-
essary.
This vacation is subject to the retention of a utility easement over the
entire right -of -way, between Edgemont Street and McMenemy Street.
Seconded by Mayor Greavu.
Ayes - all.
3. 7:20 P.M., Preliminary Plat and Rezoning - Carver Heights
a. Mayor Greavu convened the meeting for a public hearing regarding the
request of Carl W. Peterson and Associates for preliminary plat approval
to create 25 single - dwelling lots and to rezone the property from F, farm
residence to R -1 single dwelling for the property located at 2350 Carver
Avenue.
b. Director of Community Services Olson presented the Staff report.
c. Commissioner Lorraine Fischer presented the Planning Commission recommenda-
tion.
d. Mayor Greavu called for proponents. The following were heard:
Walter Ebertz, the developer
e. Mayor Greavu called for opponents. The following were heard:
Gary Schlomka, 1461 Henry Lane
Bob Wilds, 2410 Carver Avenue
Joan Schmitt, 2390 Carver
Lorraine Haidahl, 2344 Carver
Mary Martin, 2345 Carver
f. Councilmember Anderson moved to table Item F -3 until August 11, 1986, for
further investigation regarding the Williams Pipeline, etc., and possible
County action
Seconded by Councilmember Bastian. Ayes - all.
4. 7:40 P.M., Code Amendment : Flood Plains (2nd Reading)
a. Mayor Greavu convened the meeting for a public hearing regarding the
adoption of a flood plain management ordinance.
b. Director of Community Development Olson presented the Staff report.
C. Mayor Greavu called for proponents. None were heard.
d. Mayor Greavu called for opponents. None were heard.
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e. Mayor Greavu closed the public hearing.
f. Mayor Greavu introduced the following ordinance and moved its adoption
ORDINANCE NO. 595
AN ORDINANCE REGULATING CONSTRUCTION
OR FILLING IN FLOOD PLAINS
Section 1. Article VIII of Chapter 36 is amended as follows:
ARTICLE VIII, FLOOD OVERLAY DISTRICT
Sec. 36 -496. Statutory authorization; findings of fact and purpose.
(a) Statutory authorization. The Legislature of the State of Minnesota
has, in Minnesota Statutes Chapter 104 and Chapter 462, delegated the author-
ity to local governmental units to adopt regulations designed to minimize
flood losses. Chapter 104 of Minnesota Statutes further stipulates that com-
munities subject to recurrent flooding must participate and maintain eligi-
bility in the National Flood Insurance Program. Therefore, the City does
ordain this ordinance.
(b) Statement of purpose. The purpose of this ordinance is to maintain
the community's eligibility in the National Flood Insurance Program and to
minimize potential losses due to periodic flooding, including loss of life,
loss of property, health and safety hazards, disruption Cif commerce and gov-
ernmental services, extraordinary public expenditures for flood protection
and relief, and impairment of the tax base, all of which adversely affect the
public health, safety and general welfare.
(c) Warning of disclaimer of liability. This ordinance does not imply
that areas outside of the flood plain district or land uses permitted within
such districts will be free from flooding and flood damages. This ordinance
shall not create liability on the part of the City or any officer or employee
thereof for any flood damages that result from reliance on this ordinance or
any administrative decisions lawfully made thereunder.
Sec. 36 -497. General Provisions
(a) Adoption of the Flood Insurance Rate Map. The Flood Insurance Rate
Map for the City, dated August 5, 1986, developed by the Federal Emergency
Management Agency, is hereby adopted by reference as the Official Flood Plain
Zoning District Map and made a part of this ordinance.
(b) Lands to which ordinance applies. This ordinance shall apply to all
lands designated as flood plain within the jurisdiction of the City.
(c) Interpretation. The boundaries of the flood plain district shall be
determined by scaling distances on the Official Flood Plain Zoning District
Map. Where interpretation is needed as to the exact location of the boundaries
of the flood plain district, the Director of Community Development shall make
the necessary interpretation based on elevations on the regional (100 year)
flood profile, if available. If 100 -year flood elevations are not available,
the City shall:
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(1) Require a flood plain evaluation consistent with Sections 36 -499
(c) (1) of this ordinance to determine a 100 -year flood elevation
for the site; or
(2) Base its decision on available hydraulic/hydrologicor site eleva-
tion survey data which demonstrates the likelihood the site is within
or outside of the flood plain.
(d) Definitions. Unless specifically defined below, words or phrases
used in this ordinance shall be interpreted so as to give them the same meaning
as they have in common usage and so as to give this ordinance its most reasonable
application:
Flood fringe: That portion of the flood plain outside of the
floodway.
Flood plain: The areas adjoining a watercourse or lake which have
been or hereafter may be covered by the regional flood. Flood plain
areas within the City shall encompass all areas designated as Zone A
on the Flood Insurance Rate Map.
Floodway: The channel of watercourse and those portions of the
adjoining flood plain which are reasonably required to carry or store
the discharge of the regional flood.
Obstruction: Any dam, wall, wharf, embankment, levee, dike, pile,
abutment, projection, excavation, dredged soil, channel modification,
culvert, building, wire, fence stockpile, refuse, fill, structure,
stockpile of sand or gravel or other material, or matter in, along,
across or projecting into any channel, watercourse, lake bed or regu-
latory flood plain which may impede, retard or change the direction
of flow in itself or by catching or collecting debris carried by flood
water.
Regional flood: A flood which is representative of large floods
known to have occurred generally in Minnesota and reasonably charac-
teristic of what can be expected to occur on an average frequency in
magnitude of 100 -year recurrence interval. Regional flood is synony-
mous with the term "base flood" used in the Flood Insurance Rate Map.
Regulatory flood protection elevation: An elevation no lower than
one foot above the elevation of the regional flood plus any increases
in flood elevation caused by encroachments on the flood plain that re-
sult from designation of a floodway.
Structure: Anything constructed or erected on the ground or attached
to the ground, including, not limited to, buildings, factories, sheds,
detached garages, cabins, manufactured homes and other similar items.
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Sect. 36 -498. Conflict with pre- existing zoning.
The flood plain zoning district shall be considered an overlay zoning
district to all existing land use regulations of the City. The uses per-
mitted in Sections 36 -499 and 36 -500 of this ordinance shall be permitted
only if not prohibited by any established, underlying zoning district. The
requirements of this ordinance shall apply in addition to other legally es-
tablished regulations of the City and where this ordinance imposes greater
restrictions, the provisions of this ordinance shall apply.
Sec. .36 -499. Permitted uses, standards and flood plain evaluation criteria.
(a) Permitted uses in the flood plain. The following uses of land are
permitted uses in the flood plain district:
(1) Any use of land which does not involve a structure, an
addition to the outside dimensions to an existing struc-
ture or an obstruction to flood flows, such as fill or
storage of materials or equipment.
(2) Any use of land involving the construction of new struc-
tures, the addition to the outside dimensions of an exist-
ing structure or obstructions such as fill or storage of
materials or equipment, provided these activities are lo-
cated in the flood fringe portion of the flood plain. These
uses shall be subject to the development standards in Sec-
tion 36 -499 (b) of this ordinance and the flood plain evalua-
tion criteria in Section 36 -499 (c) of this ordinance for de-
termining £loodway and flood fringe boundaries.
(b) Standards for flood plain permitted uses.
(1) Fill or dredged soil shall be protected from erosion by
appropriate methods, such as containment dikes or leaves,
vegatative cover or riprap.
(2) Storage of materials and equipment:
a. The storage or processing of materials that are, in time
of flooding, flammable, explosive or potentially injur-
ious to human, animal or plant life is prohibited.
b. Storage of other materials or equipment may be allowed
if readily removable from the area within the time
available after a flood warning or if placed on fill
to the regulatory flood protection elevation.
(3) No use shall be permitted which will adversely affect the
capacity of the channels or floodways or any tributary to
the main stream, or of any drainage ditch, or any other
drainage facility or system.
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(4) All structures, including accessory structures, additions
to existing structures and manufactured homes, shall be
constructed on fill so that the basement floor, or first
floor if there is no basement, is at or above the regulatory
flood protection elevation. The finished fill elevation must
be no lower than one foot below the regulatory flood protec-
tion elevation and shall extend at such elevation at least 15
feet beyond the limits of the structure constructed thereon.
(5) Residential uses. Residences that do not have vehicular
access at or above an elevation not more than two feet below
the regulatory flood protection elevation to lands outside
the flood plain shall not be permitted unless granted a vari-
ance by the City Council. In granting a variance, the Council
shall specify limitations on the period of use or occupancy of
the residence.
(6) Commercial and manufacturing uses. Accessory land uses, such
as yards, railroad tracks and parking lots may be at elevations
lower than the regulatory flood protection elevation. However,
a permit for such facilities to be used by the employees or the
general public shall not be granted in the absence of a flood
warning system that provides adequate time for evacuation if the
area would be inundated to a depth greater than two feet or be
subject to flood velocities greater than four feet per second
upon occurrence of the regional flood.
(7) Individual sewage treatment systems. Individual sewage treat-
ment systems shall be designed and located so that they will not
be damaged or contaminated during; times flood.
(c) Flood plain elevation.
(1) Upon receipt of an application for ause/building permit, manu-
factured home park or subdivision approval within the flood plain
district, the Director of Community Development shall require the
applicant to furnish sufficient site development plans and hydrolo-1
gic /hydraulic analysis by a qualified engineer or hydrologist
specifying the nature of the development and whether the proposed
use is located in the floodway or flood fringe and the regulatory
flood protection elevation for the site. Procedures consistent
with Minnesota Rules 1983 Parts 6120.5600 (Technical Standards
and Requirements for Flood Plain Evaluation) and 6120.5700 (Mini-
mum Flood Plain Management Standards for Local Ordinances) shall
be followed during the technical evaluation and review of the
development proposal.
(2) The Director of Community Development shall submit one copy of
all information required by Section 36 -499 (c) (1) of this ordi-
nance to the respective Department of Natural Resources' area
hydrologist for review and comment at least 20 days prior to the
granting of a use/building permit or manufactured home park /sub-
division approval by the City. The director may accept or reject
any review comments provided. The director shall notify the re-
spective Department of Natural Resources area hydrologist within
10 days after a use /building permit or manufactured home park/
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subdivision approval is granted.
Sect. 36 -500. Utilities, railroads, roads and bridges.
All utilities and transportation facilities, including railroad tracks,
roads and bridges, shall be constructed in accordance with the State flood
plain management standards contained in Minnesota Rules 1983 Parts 6120.500 -
6120.6200.
Sect. 36 -501. Subdivision and manufactured homes.
(a) No land shall be subdivided and no manufactured home park shall
be developed or expanded where the site is determined to be unsuitable
by the City Council for reason of flooding or inadequate drainage,
water supply or sewage treatment facilities. The City Council shall
review the subdivision /development proposal to insure that each lot or
parcel contains sufficient area outside of the floodway for fill place-
ment for elevating structures, sewage systems and related activities.
(b) In the flood plain district, applicants for subdivision approval
or development of a manufactured home park or manufactured home park
expansion shall provide the information required in Section 36 -499 (c)
(1) of this ordinance. The Director of Community Development shall
evaluate the proposed subdivision or mobile home park in accordance
with the standards established in this ordinance.
Sect. 36 -502. Administration.
(a) Permit required. A permit for the City shall be secured prior to
the construction, addition or alteration of any building or structure;
prior to the use or change of use of a building, structure of land;
prior to the change or extension of a nonconforming use; and prior to
the placement of an obstruction within the flood plain.
(b) State and federal permits. Prior to granting a City permit or
processing an application for a variance, the City shall determine that
the applicant has obtained all necessary State and Federal permits.
(c) Certification of first floor elevations. The applicant shall be
required to submit certification by a registered professional engineer,
registered architect or registered land surveyor that the finished fill
and building elevations were accomplished in compliance with the pro-
visions of this ordinance. The building official shall maintain a
record of the elevation of the first floor (including basement) for all
new structures or additions to existing structures in the flood plain
district.
Sect. 36 -503. Variances.
(a) Variances from the provisions of this ordinance may be authorized
where the City Council has determined the variance will not be contrary to
the public interest and the spirit and intent of this ordinance. No vari-
ance shall allow in any district a use prohibited in that district or permit
a lower degree of flood protection than the regulatory flood protection eleva-
tion. Variances may be used to modify permissible methods of flood protection.
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(b) The Director of Community Development shall submit by mail to the
Commissioner of Natural Resources a copy of the application for proposed
variance sufficiently in advance so that the Commissioner will receive at
least ten days notice of the hearing. A copy of all decisions granting a
variance shall be forwarded by mail to the Commissioner of Natural Resources
within ten (10) days of such action.
Sect. 36 -504. Nonconformities.
A structure or the use of a structure or premises which was lawful before
the passage or amendment of this ordinance but which is not in conformity with
the provisions of this ordinance may be continued subject to the following con-
ditions:
(1) No such use shall be expanded, changed, enlarged or altered
in a way which increases its nonconformity.
(2) An alteration within the inside dimensions of a nonconforming use
or structure is permissible, provided it will not result in in-
creasing the flood damage potential of that use or structure.
(3) If any nonconforming use of a structure of land is destroyed
by any means, including floods, to an extent of 50 percent or
more of its market value at the time of destruction, it shall
not be reconstructed except in conformity with the provisions
of this ordinance. The City Council may issue a permit for
reconstruction if the use is located outside the floodway and,
upon reconstruction, is adequately elevated on fill in con-
formity with the provisions of this ordinance.
Sect. 36 -505. Amendments.
All amendments to this ordinance, including revisions to the Official
Flood Plain Zoning District Map shall be submitted to and approved by the
Commissioner of Natural Resources prior to adoption. The flood plain desig-
nation on the Official Flood Plain Zoning District Map shall not be removed
unless the area is filled to an elevation at or above the regulatory flood
protection elevation and is contiguous to lands outside of the flood plain.
Sects. 36 -506 - 36 -560. Reserved.
Section 2. This ordinance shall take effect upon its passage and
publication.
Passed by the City Council of
Maplewood, Minnesota, this 28th
day of July, 1986.
ATTEST:
ty Clerk
Mayor
Ayes - 5
Nays - 0
- 10 - 7/28
5. Portable Signs
a. Director of Community Development Olson presented a request from
"Fantastic Sam's" for a special sign permit to use a portable sign for
a 20 -day period. -
b. Councilmember Wasiluk moved to
Sam's" to use a portable sign for
Center, 2515 White Bear Avenue.
Seconded by Mayor Greavu.
G. AWARD OF BIDS
None.
H. UNFINISHED BUSINESS
1. Council Procedure Amendment
Ayes - all.
t
a. Manager Lais presented the following amendment to the Rules of Procedures:
"A Council member or members voting in the minority are encouraged to
state the reason for the vote when requested by those voting in the
majority."
b. No action taken.
2. Battle Creek Park (County Agreement) Purchase Property.
a. City Attorney John Bannigan presented a purchase agreement with the
County for the purchase of a parcel of Battle Creek Park land.
b. Mayor Greavu moved to approve the purchase agreement with the County for
the parcel of Battle Creek Park land as recommended
Seconded by Councilmember Wasiluk. Ayes - all.
3. Metcalf - Assessments
a. City Attorney Bannigan reviewed the procedure on assessments.
b. Mr.. Allen Metcalf, Metcalf - Mayflower Moving, requested cancellation of
45% of the assessment for Gervais Avenue.
c. No action taken.
I. NEW BUSINESS
1. Recycling Center
a. Environmental Health Officer Bob Wenger presented the Staff report. In---
cluded in the report was the location of the recycling center just east of the
new City Hall.
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b. Mr. George Rossbach voiced his opinions regarding such a facility and
also where it is located.
c. Mr. Neal Brown, 1475 Eldridge, stated the City needs a recycling center.
d. Councilmember Bastian moved to approve the preliminary plans for the
recycling center and directed Mr. Rossbach to work with Mr. Wenger as re
garding the location, type of facility, etc. , and to refer plans to the
Community Desiqn Review Board.
Seconded by Councilmember Anderson. Ayes - all.
2. R. L. S. - Arcade Street
a. Director of Community Development stated Mr. Charles Lee was requesting
approval of a Registered Land Survey to split one lot into two.
b. Councilmember Bastian moved to approve the request of Mr.. Charles Lee for
a Registered Land Survey to divide a part of Lot 1 Block 1 Warner,and
Graves Addition into two lots
Seconded by Mayor Greavu. Ayes - all.
3. Code Amendment : Garage Size (ist Reading)
a. Councilmember Anderson introduced the following ordinance and moved its
adoption
ORDINANCE NO. 596
AN ORDINANCE INCREASING THE MAXIMUM GARAGE
AREA FOR SMALLER HOMES
Section 1. The definition of "private garage" in Section 36 -6 is
amended as follows:
Private garage: A private garage is an accessory building designed or
used for the shelter or storage of motor vehicles. A private garage may
not exceed an area of one thousand (1,000) square feet. Private garages may
not exceed one story in height.
Section 2. This ordinance shall take effect upon its passage and publi-
cation.
Passed by the Maplewood City
Council on July 28, 1986.
ATTEST:
Clerk Ayes - 5
Nays - 0
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Mayor
7/28
Seconded by Mayor Greavu,
Ayes - all.
4. Code Amendment : Parking Vehicle Repair (Second Reading)
a, Director of Community Development Olson presented an amendment to the Code
to establish minimum parking requirement for motor vehicle repair uses.
b. Councilmember Bastian moved to table this item for further information.
Seconded by Councilmember Anderson. Ayes - all,
5. Plan Amendment : Geranium Avenue Parks
a. Director of Community Development Olson presented an amendment to the
land use plan from RL, residential low density and S school to P park for
the Geranium Park Site.
b. Councilmember Juker introduced the following resolution and moved its
adoption
86 - 7 - 142
WHEREAS, the City of Maplewood initiated an amendment to the Maplewood
Comprehensive Plan from RL, residential low density and S, school to P,
park for the Geranium Park site south of Geranium Avenue between Ferndale
and Sterling Streets.
WHEREAS, the procedural history of this plan amendment is as follows:
1. The Maplewood Planning Commission held a public hearing on June 2,
1986, to consider this plan amendment. Notice thereof was Pub-
lished and mail pursuant to law. All persons present at said
hearing were given an opportunity to be heard and present written
statements. The Planning Commission recommended to the City Council
that said plan amendment be approved.
2. The Maplewood City Council considered said plan amendment on July
28, 1986. The Council considered reports and recommendations from
the Planning Commission and City Staff.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above- described plan amendment be approved as the City has acquired this site
for a park.
Seconded by Councilmember Anderson. Ayes all.
6. Emergency Services Plan
a. Mayor Greavu moved to adopt the Maplewood Emergency Operations Plan as
presented
Seconded by Councilmember Bastian. Ayes - all.
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7. Variance : 1475 Eldridge Avenue
a. Council had tabled this item from the public hearing section of the Agenda.
b. Councilmember Bastian moved to deny the garage size variance as requested
by Mr. Neal Brown, 1475 Eldridge
J. VISITOR PRESENTATION
None.
K. COUNCIL
1. New City Hall
a. Councilmember Juker requested information regarding the following items:
When is the open house?
Is there a room or office in the new City -:Hall for Councilmembers?
The decision for a smoke -free City Hall should be placed on the next Agenda.
2. M.D.O.T. Meeting
a. Councilmember Juker tabled this matter until the next meeting.
3. Articles in Newspaper.
a. Councilmember Anderson questioned the articles in the paper regarding new
construction. Maplewood was not even mentioned. Also, the Roger Lee Article,
he requested the Manager keep the Council informed when items such as this will
be published.
4. Ramsey County Fair - White Bear Avenue Parade
a. Councilmember Anderson questioned if anv Councilmember was asked to take
part in the parade or fair. He feels Maplewood is being ignored.
b. Council stated that no one had been notified or asked to participate.
5. Manager
a. Councilmember Anderson questioned when the next meeting to evaluate the
Manager would be held.
b. The meeting is scheduled for September 8, 1986.
6. Frost Avenue
a. Councilmember Anderson commented on the portion of Frost Avenue completed
last year now is being patched.
7. Tax Exempt Criteria
Property Tax Study
a. Tabled for two weeks.
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8. Municipal Metro League Committee
a. Councilmember Bastian asked if the City had a representative to the M.M.L.C.
b. The City is represented.
9. McKnight and Linwood
a. Mayor Greavu commented on the ponding water on the Oxford property is
overflowing on the roadway.
L. ADMINISTRATIVE PRESENTATIONS
None.
M. ADJOURNMENT
10:21 P.M.
ty Clerk
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MINUTES OF MAPLEWOOD CITY COUNCIL
5:00 P.M., Thursday, August 7, 1986
Council Chambers, Municipal Building
Meeting No. 86 -19
A. CALL TO ORDER
A special meeting of the City Council of Maplewood, Minnesota, was held in the Council
Chambers, Municipal Building, and was called to order at 5:01 P.M. by Acting Mayor
Bastian.
B. ROLL CALL
John C. Greavu, Mayor
Norman G. Anderson, Councilmember
Gary W. Bastian, Councilmember
Frances L. Juker, Councilmember
Charlotte Wasiluk, Councilmember
Absent - Arrived at 5:21 P.M.
Present
Present
Present
Present
C. APPROVAL OF MINUTES
None.
D. APPROVAL OF AGENDA
Acting Mayor Bastian moved to approve the Agenda as amended
1. City Hall
2. Hillcrest Development Letter
Seconded by Councilmember Anderson. Ayes - all.
E. CONSENT AGENDA.
None.
F. PUBLIC HEARINGS
None.
G. AWARD OF BIDS
1. General Obligation Improvement Bonds
a. Mr. Dan Hartman, Miller and Schroeder, presented the bids for the above
mentioned bonds.
b. Councilmember Anderson introduced the following resolution and moved its
adoption
8/7
86 - 8 - 143
RESOLUTION ACCEPTING BID ON SALE OF
$3,265,000 GENERAL OBLIGATION IMPROVEMENT
BONDS OF 1986
PROVIDING FOR THEIR ISSUANCE
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA, as
follows:
1. The bid of The First National Bank of St. Paul (the "Purchaser ") to
purchase $3,265,000 General Obligation Improvement Bonds of 1986 of the City
(hereinafter referred to as "Bonds" or individually as "Bond "), in accordance
with the notice of bond sale, at the rates of .interest hereinafter set forth,
and to . pay therefor the sum of $3,207,862.50, plus interest accrued to settle-
ment is hereby found, determined and declared to be the most favorable bid re-
ceived and is hereby accepted, and the Bonds are hereby awarded to said bidder.
The City Clerk is directed to retain the deposit of said bidder and to forthwith
return the good faith checks or drafts to the unsuccessful bidders.
2. The Bonds shall be dated August 1, 1986, as the date of original issue
and shall be issued forthwith as fully registered bonds. The Bonds shall be
numbered from R -1 upward in the denomination of $5,000 each or in any integral
multiple thereof. The Bonds shall mature on February 1 in the years and amounts
as follows:
1989
- 1991
$180,000
1992
$185,000
1993
- 1995
$180,000
1996
$185,000
1997
- 1998
$180,000
1999
$185,000
2000 -
2002
$180,000
2003
$185,000
2004 -
2005
$180,000
2006
$185,000
3. The Bonds shall provide funds for the construction of various improve-
ments (the "Improvements ") in the City. The total cost of the Improvements,
which shall include all costs enumerated in Minnesota Statutes, Section 475.65,
is estimated to be at least equal to the amount of the Bonds herein authorized.
Work on the Improvements shall proceed with due diligence to completion.
4. The Bonds shall bear interest payable semi- annually on February 1 and
August 1 of each year commencing August 1, 1987 at the respective rates per
annum set forth opposite the maturity years as follows:
Maturity Years
1989
1990
1991
1992
Interest R ates
5.40%
5.70
6.00
6.20
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1993 6.40
1994 6.60
1995 6.80
1996 7.0
1997 7.10
1998 7.25
1999 7.40
2000 7.50
2001 7.50
2002 7.60
2003 7.60
2004 7.70
2005 7.70
2006 7.70
5. All Bonds of this issue maturing in the Years 1997 to 2006, both
inclusive, shall be subject to redemption and prepayment at the option of
the City on February 1, 1996, and on any interest payment due thereafter at
par and accrued interest. Redemption may be in whole or in part of the Bonds
subject to prepayment. If redemption is in part, those Bonds remaining unpaid
which have the latest maturity date shall be prepaid first; and if only part
of the Bonds having a common maturity date are called for prepayment, the spe-
cific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Pub-
lished notice of redemption shall in each case be given in accordance with
law, and mailed notice of redemption shall be given to the paying agent and
to each registered holder of the Bonds.
To effect a partial redemption of Bonds having a common maturity date,
the Bond Registrar prior to giving notice of redemption, shall assign to each
Bond having a common maturity date a distinctive number for each $5,000 of the
principal amount of such Bond. The Bond Registrar shall then select by lot,
using such method of selection as it shall deem proper in its discretion,
numbers so assigned to such Bonds, as many numbers as, at $5,000 for each
number, shall equal the principal amount of such Bonds to be redeemed. The
Bonds to be redeemed shall be the Bonds to which were assigned numbers so
selected; provided, however, that only so much of the principal amount of
each such Bond of a denomination of more than $5,000 shall be redeemed as
shall equal $5,000 for each number assigned to it and so selected. If a Bond
is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the City or the Bond Registrar so requires, a written instrument of
transfer in form satisfactory to the City and the Bond Registrar duly executed
by the holder thereof or his attorney duly authorized in writing) and the City
shall execute and the Bond Registrar shall authenticate and deliver to the
holder of such Bond, without service charge, a new Bond or Bonds of the same
series having the same stated maturity and interest rate and of any authorized
denomination or denominations, as requested by such holder, in aggregate prin-
cipal amount equal to and in exchange for the unredeemed portion of the princi-
pal of the Bond so surrendered.
6, First Trust Company, Inc., in St. Paul, Minnesota, is appointed to act
as bond registrar and transfer agent (the "Bond Registrar ") and shall do so
unless and until a successor Bond Registrar is duly appointed, all pursuant to
any contract the City and Bond Registrar shall execute which is consistent here-
with. The Bond Registrar shall also serve as paying agent unless and until a
successor paying agent is duly appointed. Principal and interest on the Bonds
shall be paid to the registered holders (or record holder) of the Bonds in the
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manner set forth in the form of Bond and paragraph 12 of this resolution.
7. The Bonds to be issued hereunder, together with the Bond Registrar's
Certificate of Authentication, the form of Assignment and the registration
information thereon shall be in substantially the following form:
UNITED STATES OF AMERICA
STATE OF MINNESOTA
RAMSEY COUNTY
CITY OF MAPLEWOOD
R-
GENERAL OBLIGATION IMPROVEMENT
BOND OF 1986
F
INTEREST MATURITY DATE OF
RATE DATE ORIGINAL ISSUE CUSIP
August 1, 1986
REGISTERED OWNER:
PRINCIPAL AMOUNT:
KNOW ALL PERSONS BY THESE PRESENTS that the City of Maplewood, Ramsey
County, Minnesota (the "Issuer "), certifies that it is indebted and for
value received promises to pay to the registered owner specified above, or
registered assigns in the manner hereinafter set forth, the principal amount
specified above, on the maturity date specified above, unless called for
earlier redemption, and to pay interest thereon semiannually on February 1
and August 1 of each year (each, an "Interest Payment Date ") commencing August
1, 1987 at the rate per annum specified above, (calculated on the basis of a
360 -day year of twelve 30 -day months) until the principal sum is paid or has
been provided fora This Bond will bear interest from the most recent Interest
Payment Date to which interest has been paid or, if no interest has been paid,
from the date of original issue hereof. The principal of and premium, if any,
on this Bond are payable upon presentation and surrender hereof at the prin-
cipal office of First Trust Company, Inc., in St. Paul, Minnesota, a cor-
poration duly organized and validly existing under the laws of the State of
Minnesota (the "Bond Registrar "), acting as paying agent, or any successor
paying agent duly appointed by the Issuer. Interest on this Bond will be
paid on each Interest Payment Date by check or draft mailed to the person in
whose name this Bond is registered (the "Holder" or "Bondholder ") on the
registration books of the Issuer maintained by the Bond Registrar and at the
address appearing thereon at the close of business on the fifteenth day of
the calendar month next preceding such Interest Payment Date (the "Regular
Record Date "). Any interest not so timely paid shall cease to be payable to
the person who is the Holder hereof as of the Regular Record Date, and shall
be payable to the person who is the Holder hereof at the close of business on
a date (the "Special Record Date ") fixed by the Bond Registrar whenever money
becomes available for payment of the defaulted interest. Notice of the Special
Record Date shall be given to Bondholders not less than ten days prior to the
Special Record Date. The principal of and premium, if any, and interest on
this Bond are payable in lawful money of the United States of America.
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REFERENCE IS HEREBY MADE TO THE FURTHER PROVISIONS OF THIS BOND SET
FORTH ON THE REVERSE HEREOF, WHICH PROVISIONS SHALL FOR ALL PURPOSES HAVE
THE SAME EFFECT AS IF SET FORTH HERE.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things
required by the Constitution and laws of the State of Minnesota to be done,
to happen and to be performed, precedent to and in the issuance of this Bond,
have been done, have happened and have been performed, in regular and due
form, time and manner as required by law, and this Bond, together with all
other debts of the Issuer outstanding on the date of original issue hereof
and the date of its issuance and delivery to the original purchaser does not
exceed any constitutional or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by
its City Council has caused this Bond to be executed in its behalf by the
facsimile signatures of the Mayor and the City Clerk, the corporate seal of
the Issuer having been intentionally omitted as permitted by law.
Date of Registration:
Registrable by: First Trust Company, Inc.
Payable at: First Trust Company, Inc.
BONDREGISTRAR "S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the
Bonds described in the
within mentioned Resolution.
First Trust Company, Inc.,
Bond Registrar
By
Authorized Signature
CITY OF MAPLEWOOD,
RAMSEY COUNTY, MINNESOTA
Facsimile
Mayor
/s/ Facsimile
Clerk
ON REVERSE OF BOND
All Bonds of this issue maturing in the Years 1997 to 2006, both inclusive,
are subject to redemption and prepayment at the option of the Issuer on February
1, 1996 and on any Interest Payment Date thereafter at par and accrued interest.
Redemption may be in whole or'in part of the Bonds subject to prepayment. If
redemption is in part, those Bonds remaining unpaid which have the latest matur-
ity date shall be prepaid first; and if only part of the Bonds having a common
maturity date are called for prepayment, the specific Bonds to be prepaid shall
be chosen by lot by the Bond Registrar. Published notice of redemption shall in
each case be given in accordance with law, and mailed notice of redemption shall
be given to the paying agent and to the Holders of the Bonds.
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To effect a partial redemption of Bonds having a common maturity date,
the Bond Registrar shall assign to each Bond having a common maturity date,
a distinctive number for each $5,000 of the principal amount of such Bond.
The Bond Registrar shall then select by lot, using such method of selection
as it shall deem proper in its discretion from the numbers assigned to the
Bonds, as many numbers as, at $5,000 for each number, shall equal the prin-
cipal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be
the Bonds to which were assigned numbers so selected; provided, however, that
only so much of the principal amount of such Bond of a denomination of more
than $5,000 shall be redeemed as shall equal $5,000 for each number assigned
to it and so selected. If a Bond is to be redeemed only in part, it shall be
surrendered to the Bond Registrar (with, if the Issuer or the Bond Registrar
so requires, a written instrument of transfer in form satisfactory to the
Issuer and the Bond Registrar duly executed by the Holder thereof or his at-
torney duly authorized in writing) and the Issuer shall execute and the Bond
Registrar shall authenticate and deliver to the Holder of such Bond, without
service charge, a new Bond or Bonds of the same series having the same stated
maturity and interest rate and of any authorized denomination or denominations,
as requested by such Holder, in aggregate principal amount equal to and in ex-
change for the unredeemed portion of the principal of the Bond so surrendered.
This Bond is one of an issue in the total principal amount of $3,265,000
all of like date of original issue and tenor, except as to number, maturity,
interest rate, denomination and redemption privilege, which Bond has been
issued pursuant to and in full conformity with the Constitution issued pur-
suant to and in full conformity with the Constitution and laws of the State
of Minnesota and pursuant to a resolution adopted by the City Council on
August 1, 1986 (the "Resolution ") for the purpose of providing money to fi-
nance the construction of various improvements in the City and is payable out
of the General Obligation Improvement Bonds of 1986 Fund of the Issuer. This
Bond constitutes a general obligation of the Issuer, and to provide moneys for
the prompt and full payment of the principal and interest when the same become
due, the full faith and credit and taxing powers of the Issuer have been and
are hereby irrevocably pledged.
The Bonds are issuable solely as fully registered Bonds in the denominations
of $5,000 and integral multiples thereof and are exchangeable for fully registered
Bonds of other denominations in equal aggregate principal amounts and in author-
ized denominations at the principal office of the Bond Registrar, but only in the
manner and subject to the limitations provided in the Resolution. Reference is
hereby made to the Resolution for a description of the rights and duties of the
Bond Registrar. Copies of the Resolution are on file in the principal office
of the Bond Registrar.
This Bond is transferable by the Holder in person or by his attorney duly
authorized in writing at the principal office of the Bond Registrar upon presen-
tation and surrender hereof to the Bond Registrar, all subject to the terms and
conditions provided in the Resolution and to reasonable regulations of the Issuer
contained in any agreement with the Bond Registrar. Thereupon the Issuer shall
execute and the Bond Registrar shall authenticate and deliver, in exchange for
this Bond, one or more new fully registered Bonds in the name of the transferee
(but not registered in blank or to "bearer" or similar designation), of an
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authorized denomination or denominations, in aggregate principal amount
equal to the principal amount of this Bond, of the same maturity and bear-
ing interest at the same rate.
The Bond Registrar may require payment of a sum sufficient to cover any
tax or other governmental charge payable in connection with the transfer or
exchange of this Bond.
The Issuer and the Bond Registrar may treat the person in whose name this
Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided (except as otherwise provided on the reverse side hereof with
respect to the Record Date) and for all other.purposes, whether or not this
Bond Registrar shall be affected by notice to the contrary.
This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall
have been executed by the Bond Registrar.
The following abbreviations, when used in the inscription on the face of
this Bond, shall be construed as though they were written out in full accord-
ing to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as tenants
in common
UNIF GIFT MIN ACT Custodian
(Cust) (Minor)
under Uniform Gifts to Minors
Act
(State)
Additional abbreviations may also be used though not in the
above list.
ASSIGNMENT
For Value received, the undersigned hereby sells, assigns and transfers
unto
the within Bond and does hereby irrevocably constitute and appoint
attorney to transfer the Bond on the books kept
for the registration thereof, with full power of substitution in the premises.
Dated:
Notice: The assignor's signature to this assignment must
correspond with the name as it appears upon the
face of the within Bond in every particular, with-
out alteration or any change whatever.
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Signature Guaranteed:
Signature(s) must be guaranteed by a national bank or trust company or by
a brokerage firm having a membership in one of the major stock exchanges.
The Bond Registrar will not effect transfer of this Bond unless the
information concerning the transferee requested below is provided.
Name and Address:
(Include information for all joint owners if the Bond is
held by joint account.)
S. The City may elect to deliver, in lieu of printed definitive bonds,
a single typewritten temporary bond in substantially the form set forth
above. The temporary bond shall, upon the printing of the definitive bonds
and the execution thereof, be exchanged therefor and cancelled. The Bonds
shall be executed on behalf of the City by the signatures of its Mayor and
City Clerk and be sealed with the seal of the City; provided, however, that
the seal of the City may be a printed facsimile; provided further that both
of such signatures may be printed facsimiles and the corporate seal may be
omitted on the Bonds as permitted by law. In the event of disability or
resignation or other absence of either such officer, the Bonds may be signed
by the manual or facsimile signature of that officer who may act on behalf of
such absent or disabled officer. In case either such officer whose signa-
ture shall aDpear on the Bonds shall cease to be such officer before the de-
livery of the Bonds, such signature or facsimile shall nevertheless be valid
and sufficient for all purposes, the same as if he or she had remained in
office until delivery.
9. No Bond shall be valid or obligatory for any purpose or be entitled
to any security or benefit under this resolution unless and until a Certifi-
cate of Authentication on such Bond, substantially in the form hereinabove
set forth, shall have been duly executed by an authorized represtentative of
the Bond Registrar. Certificates of Authentication on different Bonds need
not be signed by the same person. The Bond Registrar shall authenticate the
signatures of officers of the City on each Bond by execution of the Certifi-
cate of Authentication on the Bond and by inserting as the date of registra-
tion in the space provided the date on which the Bond is authenticated, ex-
cept that for the purposes.of delivering the original Bonds to the Purchaser,
the Bond Registrar shall insert as a date of registration the date of origi-
nal issue, which date is August 1, 1986. The executed Certificate of Authen-
tication on each Bond shall be conclusive evidence that it has been authenti-
cated and delivered under this resolution.
10. The Citv will cause to be kept at the principal office of the Bond
Register a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Register shall provide for the
registration of Bonds and the registration of transfers of Bonds entitled to
be registered or transferred as herein provided.
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Upon surrender for transfer of any Bond at the P rincipal office of the
Bond Registrar, the City shall execute (if necessary), and the Bond Regis-
trar shall authenticate, insert the date of registration (as provided in
paragraph 9) and deliver, in the name of the designated transferee or trans-
ferees, one or more new Bonds of any authorized denomination or denominations
of a like aggregate principal amount, having the same stated maturity and in-
terest rate, as requested by the transferor; provided, however, that no bond
may be registered in blank or in the name of "bearer" or similar designation.,
At the option of the holder, Bonds may be exchanged for Bonds of any
authorized denomination or denominations of a like aggregate principal amount
and stated maturity, upon surrender of the Bonds to be exchanged at the princi-
pal office of the Bond Registrar. whenever any Bonds are to be surrenderecL or
exchanged,the City shall execute (if necessary), and the Bond Registrar shall
authenticate, insert the date of registration of, and deliver the Bonds which
the holder making the exchange is entitled to receive.
All Bonds surrendered upon any exchange or transfer provided for in this
resolution shall be promptly cancelled by the Bond Registrar and thereafter
disposed of as directed by the City.
All Bonds delivered in exchange for or upon transfer of Bonds shall be
valid general obliaations of the City evidencing the same debt, and entitled
to the same benefits under this resolution, as the Bonds surrendered for such
exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be
duly endorsed or be accompanied by a written instrument of transfer, in form
satisfactory to the Bond Registrar, duly executed by the holder thereof or
his attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any
tax or other governmental charge payable in connection with the transfer or
exchange of any Bond.
Transfers 'shall also be subject to reasonable regulations of the City
contained in any agreement with the Bond Reaistrar, including regulations
which permit the Bond Registrar to close its transfer books between record
dates and Payment dates.
11. Each Bond delivered upon transfer of or in exchange for or in lieu of
any other Bond shall carry all the rights to interest accrued and unpaid, and
to accrue, which were carried by such other Bond.
12. Interest on any Bond shall be paid on each interest payment date by
check or draft mailed to the person in whose name the Bond is registered (the
"Holder ") on the registration,books of the City maintained by the Bond Regis-
trar and at the address appearing thereon at the close of business on the
fifteenth day of the calendar month next preceding such interest payment date
(the "Regular Record Date "). Any such interest not so timely paid shall cease
to be payable to the Person who is the Holder thereof as of the Regular Record
Date, and shall be payable to the person who is the Holder thereof at the close
of business on a date (the "Special Record Date ") fixed by the Bond Registrar
whenever money becomes available for payment of the defaulted interest. Notice
of the Special Record Date shall be given by the Bond Registrar to the Holders
not less than 10 days prior to the Special Record Date.
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13. The City and the Bond Registrar may treat the person in whose
name any Bond is registered as the owner of such Bond for the purpose of
receiving payment of principal of and premium, if any, and interest (subject
to the payment provisions in paragraph 12 above) on, such Bond and for all
other purposes whatsoever whether or not such Bond shall be overdue, and
neither the City nor the Bond Registrar shall be affected by notice to the
contrary.
14. The Bonds when so prepared and executed shall be delivered by the
City Treasurer to the Purchaser upon receipt of the purchase price, and the
Purchaser shall not be obliged to see the proper application thereof.
15. There is hereby created a special fund to be designated "General
Obligation Improvement Bonds of 1986 Fund". (the "Fund ") to be held and ad-
ministered by the City Treasurer separate and apart from all other funds of
the City. The Fund shall be maintained in the manner herein specified until
all of the Bonds herein authorized and the interest thereon have been fully
paid. There shall be maintained in the Fund two separate accounts to be
designated the "Construction Account" and the "Debt Service Account ", re-
spectively. The proceeds of the sale of the Bonds herein authorized, less
any accrued interest received thereon, and less any amount paid for the Bonds
in excess of $3,202,965, and less capitalized interest in the amount of
$441,949 (together with interest earnings thereon and subject to such other
adjustments as are appropriate to provide sufficient funds to pay interest
due on the Bonds on or before August 1, 1987), plus any special assessments
levied with respect to Improvements financed by the Bonds and prior
to completion of the Improvements and payment of the costs thereof, shall be
credited to the Construction Account, from which there shall be paid all costs
and expenses of making the Improvements listed in paragraph 16, including the
cost of any construction contracts heretofore let and all other costs incurred
and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65;
and the moneys in said account shall be used for no other purpose except as other-
wise provided by law; provided that the Bond proceeds may also be used to the
extent necessary to pay interest on the Bonds due prior to the anticipated date
of commencement of the collection of taxes or special assessments herein levied
or covenanted to be levied; and provided further that if upon completion of the
Improvements there shall remain any unexpended balance in the Construction Ac-
count, the balance (other than any special assessments) may be transferred by
the Council to the fund of any other improvement instituted pursuant to Minne-
sota Statutes, Chapter 429; and provided further that any special assessments
credited to the Construction Account are hereby pledged and shall be used only
to pay principal and interest due on the Bonds. There is hereby pledged and
there shall be credited to the Debt Service Account (a) all collections of
special assessments herein covenanted to be levied and either initially credited
to the Construction Account and required to pay any principal and interest due
on the Bonds or collected subsequent to the completion of the Improvements and
payment of the costs thereof; (b) all accrued interest received upon delivery
of the Bonds; (c) all funds paid for the Bonds in excess of $3,202,965; (d)
capitalized interest in the amount of $441,949 (together with interest earnings
thereon and subject to such other adjustments as are appropriate to provide
sufficient funds to pay interest due on the Bonds on or before August 1, 1987);
(e) any collections of all collections of all taxes which may hereafter be
levied in the event that the special assessments herein pledged to the payment
of the principal and interest on the Bonds are insufficient therefore; (f) all
funds remaining in the Construction Account after completion of the Improvements
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and payment of the costs thereof, not so transferred to the account of
another improvement; and (g) all investment earnings on funds held in the
Debt Service Account. The Debt Service Account herein created shall be
used solely to pay the principal and interest and any premiums for redemp-
tion of the Bonds issued hereunder and any other general obligation bonds
of the City hereafter issued by the City and made payable from said account
as provided by law. Any sums from time to time held in the Debt Service
Account in excess of amounts which under the applicable federal arbitrage
regulations may be invested without regard as to yield shall not be invested
at a yield in excess of the applicable yield restrictions imposed by said
arbitrage regulations on such investments after taking into account any ap-
plicable "temporary periods" made available under the federal arbitrage
regulations. In addition, money in the Account shall not be vested in
obligations or deposits issued by, guaranteed by or insured by the United
States or any agency or instrumentality thereof if and to the extent that
such investment would cause the Bonds to be "federally guaranteed" within
the meaning of Section 103(h) of the Internal Revenue Code of 1954, as
amended.
16. It is hereby determined that no less than 100% of the cost to the
City of each Improvement financed hereunder within the meaning of Minnesota
Statutes, Section 475.58, Subdivision 1(3) shall be paid by special assess-
ments to be levied against every assessable lot, piece and parcel of land
benefited by the Improvements. The City hereby covenants and agrees that
it will let all construction contracts not heretofore let within one year
after ordering each Improvement finances hereunder unless the resolution
ordering the Improvement specifies a different time limit for the letting
of construction contracts and will do and perform as soon as they may be
done, all acts and things necessary for the final and valid levy of such
special assessments, and in the event that any such assessment be at any
time held invalid with respect to any lot, piece or parcel of land due to
any error, defect, or irregularity in any action or proceedings taken or to
be taken by the City or this Council or any of the City officers or employees,
either in the'making of the assessments or in the performance of any condition
precedent thereto, the City and this Council will forthwith do all further acts
and take all further proceedings as may be required by law to make the assess-
ments a valid and binding lien upon such property. The special assessments
have not heretofore been authorized, and accordingly, for purposes of Minne-
sota Statutes, Section 475.55, Subdivision 3, the special assessments are
hereby authorized, except for Improvement Projects 83 -07, 84 -04, 85 -04, and
85 -07 which were heretofore authorized on July 14, 1986, July 8, 1985, July
14, 1986 and July 14, 1986, respectively, all at the rate of ten percent
(10.00 %) per annum. Subject to such adjustments as are required by condi-
tions in existence at the time the assessments are levied, the assessments
are hereby authorized and it is hereby determined that;:the assessments shall
be payable in equal, consecutive, annual installments, with general taxes for
the years shown below and with interest on the declining balance of all such
assessments at a rate per annum not greater than the maximum permitted by law
(which maximum rate is hereby assumed to be 10.0 %) and not less than 9.0% per
annum:
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Improvement
Designation
81 -20
McKnight Road
(Highway 36 to Conway)
83 -01
Frost Avenue
(Adele to Birmingham)
83 -07
Beaver Creek Storm Sewer
84 -04
McClelland Street Water Main
85 -04
Ripley Avenue Water Main
85 -07
Crestview Drive and
Hudson Place Water Main
85 -17
Southlawn - Beam to D
86 -03
Water Service District #6
Improvements (Water Tower)
86 -04
County Road C - W. Highway 61
Water Main
Amount Levy Years
At the time the assessments are in fact levied the City Council shall,
based on the ten current estimated collections of the assessments, make any
adjustments in any ad valorem taxes required to be levied in order to assure
that the City continues to be in compliance with Minnesota Statutes, Section
475.61, Subdivision 1.
17. The special assessments are such that if collected in full they, to-
gether with estimated collections of other revenues herein pledged for the pay-
ment of the Bonds (other than cash on hand), will produce at least five percent
in excess of the amount needed to meet when due the principal and interest pay-
ments on the Bonds, except for interest payable hereunder from cash on hand on
the date of Bond closing and pledged for such purpose.
For the prompt and full payment of the principal and interest on the Bonds,
and the same respectively become due, the full faith, credit and taxing powers
of the City shall be and.are hereby irrevocably pledged. If the balance in the
Debt Service Account is ever insufficient to pay all principal and interest then
due on the Bonds payable therefrom, the deficiency shall be promptly paid out of
any other funds of the City which are available for such purpose, and such other
funds of the City which are available for such purpose, and such other funds may
be reimbursed with or without interest from the Debt Service Account when a suf-
ficient balance is available therein.
18. The Clerk i5 hereby directed to file a certified .copy of this resolution
with the County Auditor of Ramsey County, Minnesota, together with such other in-
formation as he shall require, and to obtain from the Auditor his certificate
that the Bonds have been entered in the Auditor's Bond Register.
19. The officers of the City are hereby authorized and directed to prepare
and furnish to the Purchaser of the Bonds, and to the attorneys approving the
legality of the issuance thereof, certified copies of all proceedings and records
of the City relating to the Bonds and to the financial condition and affairs of
the City relating to the Bonds and to the financial condition and affairs of the
City, and such other affidavits, certificates and information as are required
to show the facts relating to the legality and marketability of the Bonds as
same appear from the books and records under,their custody and control or as
otherwise known to them, and all such certified copies, certificates and affi-
davits, including any heretofore furnished, shall be deemed representations of
- 12 - 8/7
the City as to the facts recited therein.
20. On the date this resolution is adopted, both the United States
House of Representatives (the "House ") and the United States Senate (the
"Senate ") have passed different versions of H.R. 3838 (to be cited as
"H.R. 3838 "L. The House version of H.R. 3838 proposes new rules applicable
to bonds exempt from federal income taxation, to be made retroactively ef-
fective for all bonds issued on or after January 1, 1986_ On March 14, 1986,
a joint statement was made by the ranking majority and minority members of the
House, Ways and Means Committee, the Senate Finance Committee and Secretary of
the Treasury, James A. Baker III concerning certain provisions relating to the
effective date of selective provisions of the House version of H.R. 3838 as it
relates to certain essential function bonds. The joint statement stated the
five individuals are endorsing a selective postponement of the effective date
of certain provisions and restrictions of H.R. 3838 to September 1, 1986, or
until the enactment date of tax reform legislation, whichever occurs sooner.
The applicable provisions of the Senate version of H.R. 3838 are not effective
until date of enactment. Based on the joint statement and the delayed effec-
tive date of the Senate version of H.R. 3838, the City will not comply with
the provisions of H.R. 3838 for which the effective date has been or (under
the joint statement) is to be postponed. However, because the joint state-
ment does not postpone the effective date of the provisions of the House
version of H.R. 3838 relating to the calculation of yield based on the issue
price, the City shall comply with this provision of the House version of
H.R. 3838 in the form adopted on December 17, 1985, unless in the opinion of
Bond Counsel, such compliance is not necessary to maintain the tax - exempt
status of the Bonds. In addition, to the extent that H.R. 3838 is enacted in
a form different from either the House or Senate version of H.R. 3838 and im-
poses any requirements retroactively effective to the time the Bonds are issued,
the City shall use its best efforts to meet such requirements, provided that in
meeting such requirements, the City will do so only to the extent consistent with,
the purposes of this resolution, to the extent that there is a reasonable period
of time in which to comply.
21. In order to qualify the Bonds as "qualified project bonds" within the
meaning of Section 802(e)(3) of the House Version of H.R. 3838, the City hereby
makes the following factual statements and representations:
(a) the City is apolitical subdivision and was in existence on
October 23, 1985;
(b) the reasonably anticipated amount of qualified tax - exempt obligations
which will be issued by the City during Calendar Year 1986 will not
exceed $10,000,000;
(c) the Bonds are being issued in Calendar Year 1986 and are not non-
essential function bonds as defined in Section 141 of the House
version of H.R. 3838; and
(d) the Bonds are issued to provide project financing and the Bonds,
together with any other bonds issued for the Project do not exceed
$3,000,000;
therefore, the City hereby designates the Bonds as "qualified project bonds"
for the purpose of qualifying the Bonds as "qualified tax exempt obligations"
pursuant to Section 803(e)(3) of the House version of H.R. 3838.
- 13 - 8/7
Seconded by Councilmember Juker, Ayes - all.
2. General Obligation Tax Increment Bonds
a. Mr. Dan Hartman, Miller and Schroeder, presented the bids for the G.O.
Tax Increment Bonds,
b. Mr. Ernie Clark, Miller and Schroeder, also spoke on behalf of the
proposal.
C. Councilmember Anderson introduced the following resolution and moved its
adoption:
ewe i
RESOLUTION ACCEPTING BID ON SALE OF
$2,490,000 GENERAL OBLIGATION TAX
INCREMENT BONDS OF 1986
PROVIDING FOR THEIR ISSUANCE
WHEREAS:
The City Council has heretofore determined that it is necessary and
expedient to issue $2,490,000 General Obligation Tax Increment Bonds of 1986,
pursuant to Minnesota Statutes, Chapters 273, 472A and 475 to finance certain
capital and administration costs within Development District No. 1 (the "Dis-
trict") (the "Project ") in the City as set forth in the development program
and the tax increment financing plans as most recently amended by the City
Council on June 23, 1986 (the "Plans ") for Economic Development District
No. 1 -1, Housing District No. 1 -1 and Housing District No. 1 -2 (the "Tax
Increment Districts ") created by the City within the District.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF MAPLEWOOD,
MINNESOTA, as follows:
1. The bid of The First National Bank of St. Paul (the "Purchaser ") to
purchase $2,490,000 General Obligation Tax Increment Bonds of 1986 of the City
(hereinafter referred to as "Bonds" or individually as "Bond "), in accordance
with the notice of bond sale, at the rates of interest hereinafter set forth,
and to pay therefor the sum of $2,452,650 plus interest accrued to settlement
is hereby found, determined and declared to be the most favorable bid received
and is hereby accepted, and the Bonds are hereby awarded to said bidder. The
City Clerk is directed to retain the deposit of said bidder and to forthwith
return the good faith checks or drafts to the unsuccessful bidders.
2. The Bonds shall be dated August 1, 1986, as the date of original issue
and shall be issued forthwith as fully registered bonds. The Bonds shall be
numbered from R -1 upward in the denomination of $5,000 each or in any integral
multiple thereof. The Bonds shall mature on February 1 in the years and
amounts as follows:
- 14 - 8/7
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
$185,000
190,000
200,000
210,000
220,000
230,000
240,000
155,000
165,000
180,000
195,000
210,000
110,000
3.• The Bonds shall provide funds to finance the Project. Pursuant to the
Plans, tax increments derived from the Tax Increment Districts have been pledged
to the payment of the Bonds and any other tax increment bonds issued to complete,
modify or expand the Project. The total cost of the Project, which shall include
all costs enumerated in Minnesota Statutes, Section 475.65, is esimtated to be at
least equal to the amount of the Bonds herein authorized. Work on the Project
shall proceed with due diligence to completion.
4. The Bonds shall bear interest payable semiannually on February 1 and
August 1 of each year commencing August 1, 1987 at the respective rates per
annum set forth opposite the maturity years as follows:
Maturitv Years
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
Interest Rates
5.40%
5.70
6.00
6.20
6.40
6.60
6.80
7.00
7.10
7.25
7.40
7.50
7.50
5. All Bonds of this issue maturing in the Years 1994 through 2001,
both inclusive, shall be subject to redemption and prepayment at the option
of the City on February 1, 1993 and on any interest payment date thereafter
at par and accrued interest. Redemption may be in whole or in part of the
Bonds subject to prepayment. lIf redemption is in part, those Bonds remain-
ing unpaid which have the latest maturity date shall be prepaid first; and
if only part of the Bonds having a common maturity date are called for pre-
payment, the specific Bonds to be prepaid shall be chosen by lot by the Bond
Registrar. Published notice of redemption shall in each case be given in ac-
cordance with law, and mailed notice of redemption shall be given to the paying
agent and to each registered holder of the Bonds.
- 15 - 8/7
To effect a partial redemption of Bonds having a common maturity date,
the Bond Registrar prior to giving notice of redemption, shall assign to each
Bond having a common maturity date a distinctive number for each $5,000 of the
principal amount of such Bond. The Bond Registrar shall then select by lot,
using such method of selection as it shall deem proper in its discretion,
numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number,
shall equal the principal amount of such Bonds to be redeemed. The Bonds to be
redeemed shall be the Bonds to which were assigned numbers so selected; provided,
however, that only so much of the principal amount of each such Bond of a deno-
mination of more than $5,000 shall be redeemed as shall equal $5,000 for each
number assigned to it and so selected. If a Bond is to be redeemed only in
part, it shall be surrendered to the Bond Registrar (with, if the City or the
Bond Registrar so requires, a written instrument of transfer in form satis-
factory to the City and the Bond Registrar duly executed by the holder thereof
or his attorney duly authorized in writing) and the City shall execute and the
Bond Registrar shall authenticate and deliver to the holder of such Bond, with-
out service charge, a new Bond or Bonds of the same series having the same
stated maturity and interest rate and of any authorized denomination or de-
nominations, as requested by such holder, in aggregate principal amount equal
to and in exchange for the unredeemed portion of the principal of the Bond so
surrendered.
6. First Trust Company, Inc., in St. Paul, Minnesota, is appointed to act
as bond registrar and transfer agent (the "Bond Registrar ") and shall do so
unless and until a successor Bond Registrar is duly appointed, all pursuant to
any contract the City and Bond Registrar shall execute which is consistent
herewith. The Bond Registrar shall also serve as paying agent unless and
until a successor paying agent is duly appointed. Principal and interest on
the Bonds shall be paid to the registered holders (or record holder) of the
Bonds in the manner set forth in the form of Bond and paragraph 12 of this
resolution.
7. The Bonds to be issued hereunder, together with the Bond Registrar's
Certificate of Authentication, the form of Assignment and the registration
information thereon shall be in substantially the following form:
UNITED STATES OF AMERICA
STATE OF MINNESOTA
RAMSEY COUNTY
CITY OF MAPLEWOOD
R-
GENERAL OBLIGATION TAX INCREMENT
BOND OF 1986
E
INTEREST MATURITY DATE OF
RATE DATE ORIGINAL ISSUE CUSIP
August 1, 1986
- 16 - 8/7
REGISTERED OWNER:
PRINCIPAL AMOUNT:
KNOW ALL PERSONS BY THESE PRESENTS that the City of Maplewood, Ramsey
County, Minnesota (the "Issuer "), certifies that it is indebted and for
value received promises to pay to the registered owner specified above, or
registered assigns, in the manner hereinafter set forth, the principal
amount specified above, on the maturity date specified above, unless called
for earlier redemption, and to pay interest thereon semiannually on February 1
and August 1 of each year (each, an "Interest Payment Date ") commencing August
1 1987 at the rate per annum specified above, (calculated on the basis of a
360 -day year of twelve:30 -day months) until the original sum is paid or has
been provided for. This Bond will bear interest from the most recent Interest
Payment Date to which interest has been paid or, if no interest has been paid,
from the date of original issue hereof. The principal of and premium, if any,
on this Bond are payable upon presentation and surrender hereof at the princi-
pal office of First Trust Company, Inc., in St. Paul, Minnesota, a corporation
duly organized and validly existing under the laws of the State of Minnesota
(the "Bond Registrar "), acting as paying agent, or any successor paying agent
duly appointed by the Issuer. Interest on this Bond will be paid on each Inter-
est Payment Date by check or draft mailed to the person in whose name this Bond
is registered (the "Holder" or "Bondholder ") on the registration books of the
Issuer maintained by the Bond Registrar and at the address appearing thereon at
the close of business on the fifteenth day of the calendar month next preceding
such Interest Payment Date (the "Regular Record Date "). Any interest not so
timely paid shall cease to be payable to the person who is the Holder hereof
as of the Regular Record Date, and shall be payable to the person who is the
Holder hereof at the close of business on a date (the "Special Record Date ")
fixed by the Bond Registrar whenever money becomes available for payment of the
defaulted interest. Notice of the Special Record Date shall be given to Bond-
holders not less than ten days prior to the Special Record Date. The principal
of and premium, if any, and interest on this Bond are payable in lawful money
of the United States of America.
REFERENCE IS HEREBY MADE TO THE FURTHER PROVISIONS OF THIS BOND SET FORTH
ON THE REVERSE HEREOF, WHICH PROVISIONS SHALL FOR ALL PURPOSES HAVE THE SAME
EFFECT AS IF SET FORTH HERE.
IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things re-
quired by the Constitution and laws of the State of Minnesota to be done, to
happen and to be performed, precedent to and in the issuance of this Bond, have
been done, have happened and have been performed, in regular and due form, time.
and manner as required by law, and this Bond, together with all other debts of
the Issuer outstanding on the date of original issue hereof and the date of its
issuance and delivery to the original purchaser does not exceed any constitutional
or statutory limitation of indebtedness.
IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its
City Council has caused this Bond to be executed in its behalf by the facsimile
signatures of the Mayor and the City Clerk, the corporate seal of the Issuer
having been intentionally omitted as permitted by law.
- 17 - 8/7
Date of Registration: Registrable By: First Trust Company,
Inc.
Payable at: First Trust Company, Inc.
BOND REGISTRAR'S
CERTIFICATE OF
AUTHENTICATION
This Bond is one of the Bonds
described in the within
mentioned Resolution.
CITY OF MAPLEWOOD,
RAMSEY COUNTY, MINNESOTA
/s/ Facsimile
Mayor
/s/ Facsimile
Clerk
FIRST TRUST COMPANY, INC.,
Bond Registrar
By
Authorized Signature
ON REVERSE OF BOND
All Bonds of this issue maturing in the Years 1994 through 2001, both inclu-
sive, are subject to redemption and prepayment at the option of the Issuer on
February 1, 1993 and on any Interest Payment Date thereafter at par and accrued
interest. Redemption may be in whole or in part of the Bonds subject to per -
payment. If redemption is in part, those Bonds remaining unpaid which have the
latest maturity date shall be prepaid first; and if only part of the Bonds having
a common maturity date are called for prepayment, the specific Bonds to be prepaid
shall be chosen by lot by the Bond Registrar. Published notice of redemption
shall in each case be given in accordance with law, and mailed notice of redemp-
tion shall be given to the paying agent and to the Holders of the Bonds.
To effect a partial redemption of Bonds having a common maturity date, the
Bond Registrar shall assign to each Bond having a common maturity date, a dis-
tinctive number for each $5,000 of the principal amount of such Bond. The Bond
Registrar shall then select by lot, using such method of selection as it shall
deem proper in its discretion from the numbers assigned to the Bonds, as many
numbers as, at $5,000 for each number, shall equal the principal amount of such
Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were
assigned numbers so selected; provided, however, that only so much of the princi-
pal amount of such Bond of a denomination of more than $5,000 shall be redeemed
as shall equal $5,000 for each number assigned to it and so selected. If a Bond
is to be redeemed only in part, it shall be surrendered to the Bond Registrar
(with, if the Issuer or the Bond Registrar so requires, a written instrument of
transfer in form satisfactory to the Issuer and the Bond Registrar duly executed
by the Holder thereof or his attorney duly authorized in writing) and the Issuer
shall execute and the Bond Registrar shall authenticate and deliver to the Holder
of such Bond, without service charge, a new Bond or Bonds of the same series hav-
ing the same stated maturity and interest rate and of any authorized denomination
or denominations, as requested by such Holder, in aggregate principal amount
equal to and in exchange for the unredeemed portion of the principal of the Bond
so surrendered.
- 18 - 8/7
This Bond is one of an issue in the total principal amount of $2,490,000
all of like date of original issue and tenor, except as to number, maturity,
interest rate, denomination and redemption privilege, which Bond has been
issued pursuant to and in full conformity with the Constitution and laws of the
State of Minnesota and pursuant to a resolution adopted by the City Council on
August 7, 1986 (the "Resolution ") for the purpose of providing money to finance
certain capital and administration costs within Development District No. 1 and
is payable primarily from tax increments to be derived from Economic Develop-
ment District No. 1 -1, Housing District No. 1 -1 and Housing District No. 1 -2,
of the Issuer which have been pledged to the General Obligation Tax Increment
Bonds (Development District No. 1) Fund of the Issuer. This Bond constitutes
a general obligation of the Issuer, and to provide moneys for the prompt and
full payment of the principal and interest when the same become due, the full
faith and credit and taxing powers of the Issuer have been and are hereby ir-
revocably pledged.
The Bonds are issuable solely as fully registered Bonds in the denominations
of $5,000 and integral multiples thereof and are exchangeable for fully registered
Bonds of other denominations in equal aggregate principal amounts and in author-
ized denominations at the principal office of the Bond Registrar, but only in the
manner and subject to the limitations provided in the Resolution. Reference
is hereby made to the Resolution for a description of the rights and duties of
the Bond Registrar. Copies of the Resolution are on file in the principal office
of the Bond Registrar.
This Bond is transferable by the Holder in person or by his attorney duly
authorized in writing at the principal office of the Bond Registrar upon presen-
tation and surrender hereof to the Bond Registrar, all subject to the terms and
conditions provided in the Resolution and to reasonable regulations of the Issuer
contained in any agreement with the Bond Registrar. Thereupon the Issuer shall
execute and the Bond Registrar shall authenticate and deliver, in exchange for
this transferee (but not registered in blank or to "bearer" or similar desig-
nation), of an authorized denomination or denominations, in aggregate principal
amount equal to the principal amount of this Bond, of the same maturity and
bearing interest at the same rate.
The Bond Registrar may require payment of a sum sufficient to cover any
tax or other governmental charge payable in connection with the transfer or
exchange of this Bond. -
The Issuer and the Bond Registrar may treat the person in whose name this
Bond is registered as the owner hereof for the purpose of receiving payment as
herein provided (except as otherwise provided on the reverse side hereof with
respect to the Record Date) and for all other purposes, whether or not this
Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be
affected by notice to the contrary.
This Bond shall not be valid or become obligatory for any purpose or be
entitled to any security unless the Certificate of Authentication hereon shall
have been executed by the Bond Registrar.
- 19 - 8/7
The following abbreviations, when used in the insciiption on the face
of this Bond, shall be construed as though they were written out in full
according to applicable laws or regulations:
TEN COM - as tenants in common
TEN ENT - as tenants by the entireties
JT TEN - as joint tenants with right of survivorship and not as
tenants in common
UNIF GIFT MIN ACT - Custodian
(Cust) (Minor)
under Uniform Gifts to Minors
Act
(State)
Additional abbreviations may also be used though not
in the above list.
ASSIGNMENT
For value received, the undersigned hereby sells, assigns and transfers unto
the
within Bond and does hereby irrevocable constitute and appoint
attorney to transfer the Bond on the books kept for the regis-
tration thereof, with full power of substitution in the premises.
Dated:
Notice: The assignor's signature to this assignment must
correspond with the name as it appears upon the face
of the within Bond in every particular, without al-
teration or any change whatever.
Signature Guaranteed:
Signature(s) must be guaranteed by a national bank or trust company or by a
brokerage firm having a membership in one of the major stock exchanges.
The Bond Registrar will not effect transfer of this Bond unless the in-
formation concerning the transferee requested below is provided.
Name and Address:
(Include information for all joint owners
held by joint account.)
- 20 - 8/7
8. The City may elect to deliver, in lieu of printed definitive bonds,
a single typewritten temporary bond in substantially the form set forth above.
The temporary bond shall, upon the printing of the definitive bonds and the
execution thereof, be exchanged therefor and cancelled. The Bonds shall be
executed on behalf of the City by the signatures of its Mayor anc Clerk and
be sealed with the seal of the City; provided, however, that the seal of the
City may be a printed facsimile; provided further that both of such signatures
may be printed facsimiles and the corporate seal may be omitted on the Bonds
as permitted by law. In the event of disability or resignation or other absence
of either such officer, the Bonds may be signed by the manual or facsimile signa-
ture of that officer who may act on behalf of such absent or disabled officer.
In case either such officer whose signature or facsimile of whose signature
shall appear on the Bonds shall cease to be such officer before the delivery
of the Bonds, such signature or facsimile shall nevertheless be valid and
sufficient for all purposes, the same as if he or she had remained in office
until delivery.
9. No Bond shall be valid or obligatory for any purpose or be entitled to
any security or benefit under this resolution unless and until a Certificate of
Authentication on such Bond, substantially in the form hereinabove set forth,
shall have been duly executed by an authorized representative of the Bond Regis-
trar. Certificates of Authentication on different Bonds need not be signed by
the same person. The Bond Registrar shall authenticate the signatures of officers
of the City on each Bond by execution of the Certificate of Authentication on the
Bond and by inserting as the date of registration in the space provided the date
on which the Bond is authenticated, except that for purposes of delivering the
original Bonds to the Purchaser, the Bond Registrar shall insert as a date of
registration the date of original issue, which date is August 1, 1986. The
executed Certificate of Authentication on each Bond shall be conclusive evi-
dence that it has been authenticated and delivered under this resolution.
10. The City will cause to be kept at the principal office of the Bond
Registrar a bond register in which, subject to such reasonable regulations as
the Bond Registrar may prescribe, the Bond Registrar shall provide for the
registration of Bonds and the registration of transfers of Bonds entitled to
be registered or transferred as herein provided.
Upon surrender for transfer of any Bond at the principal office of the
Bond Registrar, the City shall execute (if necessary), and the Bond Registrar
shall authenticate, insert the date of registration (as provided in para-
graph 9) and deliver, in the name of the designated transferee or transferees,
one or more new Bonds of any authorized denomination or denominations of a like
aggregate principal amount, having the same stated maturity and interest rate,
as requested by the transferor; provided, however, that no bond may be registered
in blank or in the name of "bearer" or similar designation.
At the option of the holder, Bonds may be exchanged for Bonds of any
authorized denomination or denominations of a like aggregate principal amount
and stated maturity, upon surrender of the Bonds to be exchanged at the princi-
pal office of the Bond Registrar. Whenever any Bonds are to surrendered for
exchange, the City shall execute (if necessary), and the Bond Registrar shall
authenticate, insert the date of registration of, and deliver the Bonds which
the holder making the exchange is entitled to receive.
- 21 - 8/7
All Bonds surrendered upon any exchange or transfer provided for in this
resolution shall be promptly cancelled by the Bond Registrar and thereafter
disposed of as directed by the City.
All Bonds delivered in exchange for or upon transfer of Bonds shall be
valid general obligations of the City evidencing the same debt, and entitled
to the same benefits under this resolution, as the Bonds surrendered for such
exchange or transfer.
Every Bond presented or surrendered for transfer or exchange shall be duly
endorsed or be accompanied by a written instrument of transfer, in form satis-
factory to the Bond Registrar, duly executed by the holder thereof or his
attorney duly authorized in writing.
The Bond Registrar may require payment of a sum sufficient to cover any tax
of other governmental charge payable in connection with the transfer or ex-
change of any Bond.
Transfers shall also be subject to reasonable regulations of the City
contained in any agreement with the Bond Registrar, including regulations
which permit the Bond Registrar to close its transfer books between record
dates and payment dates.
11. Each Bond delivered upon transfer of or in exchange for or in lieu of
any other Bond shall carry all the rights to interest accrued and unpaid, and
to accrue, which were carried by such other Bond.
12. Interest on any Bond shall be paid on each interest payment date by
check or draft mailed to the person in whose name the Bond is registered (the
"Holder ") on the registration books of the City maintained by the Bond.Regis-
trar and at the address appearing thereon at the close of business on the
fifteenth day of the calendar month next preceding such interest payment date
(the "Regular Record Date "). Any such interest not so timely paid shall cease
to be payable to the person who is the Holder thereof as of the Regular Record
Date, and shall be payable to the person who is the Holder thereof at the
close of business on a date (the "Special Record Date ") fixed by the Bond
Registrar whenever money becomes available for payment of the defaulted in-
terest. Notice of the Special Record Date shall be given by the Bond Regis-
trar to the Holders not less than 10 days prior to the Special Record Date.
13. The City and the Bond Registrar may treat the person in whose name any
Bond is registered as the owner of such Bond for the purpose of receiving pay-
ment of principal of and premium, if any, and interest (subject to the payment
provisions in paragraph 12 above) on, such Bond and for all other purposes
whatsoever whether or not such Bond shall be overdue, and neither the City
nor the Bond Registrar shall be affected by notice to the contrary.
14. The Bonds when so prepared and executed shall be delivered by the
Treasurer to the Purchaser upon receipt of the purchase price, and the Pur-
chaser shall not be obliged to see to the proper application thereof.
15. There is hereby created a special fund to be designated "General
Obligation Tax Increment Bonds (Development District No. 1) Fund" (the "Fund ")
to be held and administered by the Treasurer separate and apart from all other
funds of the City. The Fund shall be maintained in the manner herein speci-
fied until all of the Bonds herein authorized and made payable from the Fund and
any other general obligation tax increment bonds hereafter issued to complete
- 22 - 8/7
the Project, including any modifications or additions thereto, and made pay-
able from the Fund and the interest thereon have been fully paid and the City
has been fully reimbursed from the tax increments for all of the principal and
interest of such bonds paid .by the City from .taxes levied on property in the
City other than the Project area. There shall be maintained in the Fund two
separate accounts to be designated the "Capital Account" and the "Debt Service
Account ", respectively. The proceeds of the sale of the Bonds herein author-
ized, less any accrued interest received thereon, and less any amount paid for
the Bonds in excess of $2,442,690, and less capitalized interest in the amount
of $236,512 (together with interest earnings thereon and subject to such other
adjustments as are appropriate to provide sufficient funds to pay interest due
on the Bonds on or before August 1, 1987), shall be credited to the Capital
Account from which there shall be paid all costs and expenses of the Project,
including the cost of any purchase and construction contracts heretofore let
and all other costs incurred and to be incurred of the kind authorized in Minne-
sota Statutes, Section 475.65; and the moneys in said account shall be used for
no other purpose except as otherwise provided by law; provided that the Bond
proceeds may also be used to the extent necessary to pay interest on the Bonds
due prior to the anticipated date of commencement of the collection of tax
increments. There is hereby pledged and there shall be credited to the Debt
Service Account (a) all accrued interest received upon delivery of the Bonds;
(b) all funds paid for the Bonds in excess of $2,442,690; (c) capitalized inter-
est in the amount of $236,512 (togehter with interest earnings thereon and sub-
ject to such other adjustments as are appropriate to provide sufficient funds
to pay interest due on the Bonds on or before August 1, 1987); (d) tax incre-
ments derived from the Tax Increment Districts in an amount which together with
other revenues herein pledged to the payment thereof are sufficient to pay the
principal and interest to become due on the Bonds; (e) any collections of all
.. taxes which may hereafter be levied in the event that the tax increments and
other revenues herein pledged to the payment of the principal and interest on
the Bonds are insufficient therefore; (f) all funds remaining in the Capital
Account after completion of the Project and payment of the costs thereof; and
(g) all investment earnings on funds held in the Debt Service Account. The
Debt Service Account shall be used solely to pay the principal and interest
and any premiums for redemption of the Bonds issued hereunder and any other
general obligation tax increment bonds of the City hereafter issued by the City
and made payable from said account as provided by law. Any sums from time to
time held in the Debt Service Account in excess of amounts which under the
applicable federal arbitrage regulations may be invested without regard as to
yield shall not be invested at a yield in excess of the applicable yield re-
strictions imposed by said arbitrage regulations on such investments after
taking into account any applicable "temporary periods" made available under
the federal arbitrage regulations. In addition, money in the Account shall
not be invested in obligations or deposits issued by, guaranteed by or insured
by the United States or any agency or instrumentality thereof if and to the
extent that such investment would cause the Bonds to be "federally guaranteed"
within the meaning of Section 103(h) of the Internal Revenue Code of 1954, as
amended.
16. The County Auditor of Ramsey County has certified that the original
assessed values (as defined in Minnesota Statutes, Section 273.73, Subdivison
7) of property in Economic Development District No. 1 -1, Housing District No.
1 -1 and Housing District No. 1 -2, respectively, as of January 2, 1986 are
- 23 - 8/7
$278,700, $3,160 and $37,440, respectively. The County Auditor shall
determine in each year if the then current assessed values of property
in the Tax Increment Districts exceeds the original assessed values, and
shall calculate, in the manner provided in Minnesota Statutes, Section
273.76, Subdivision 3, the captured assessed values (as defined therein)
attributable to the Tax Increment Districts. The City has determined to
retain 100% of the captured assessed values for purposes of tax increment
financing. The County Auditor shall in each such year, compute the mill
rates to be extended against the captured assessed values in the manner
provided in Minnesota Statutes, Section 273.76, Subdivision 3, and the
taxes generated thereby shall constitute the tax increments for the year
in which it is received. The County Treasurer will remit to the City the
tax increments so received until the cost of the Project, including prin-
cipal and the interest on the Bonds, has been paid and the City has been
fully reimbursed for any principal and interest on the Bonds which have
been paid from any taxes levied. The City hereby pledges and appropriates
the tax increments to the Debt Service Account, which pledge and appropria-
tion shall continue until all of the Bonds, and any additional bonds payable
from the Debt Service Account, are paid or discharged. The City hereby ex-
pressly reserves the right to use the tax increments to finance costs set
forth in the Plans not financed hereby or to finance costs of other projects
to be undertaken from time to time within the Development District in accor-
dance with the Program and the Plans, as the same may be amended from time
to time.
17. On or before October 10 of each year, the Clerk shall certify to the
County Auditor of Ramsey County the amount of tax increments and any other
funds appropriated to and then held in the Debt Service Account and the esti-
mated collections of tax increments to be received in the next succeeding
year. In the event that it is anticipated that the aggregate of said sums
will not be sufficient to pay the principal and interest on.the Bonds to be-
come due in the first calendar year thereafter and the first six months of the
succeeding calendar year, the City Council shall pass a resolution requesting
the County Auditor of Ramsey County to levy an ad valorem tax in an amount
as is necessary, together with the aforementioned funds then held in the Debt
Service Account and said estimated collections of tax increments to pay the
principal and interest on the Bonds to become due during said period.
18. The tax increments are such that if collected in full they, together
with estimated collections of other revenues herein pledged for the payment
of the Bonds (other than cash on hand), will produce at least five percent in
excess of the amount needed to meet when due the principal and interest pay-
ments on the Bonds, except for interest payable hereunder from cash on hand on
the date of Bond closing and pledged for such purpose.
For the prompt and full payment of the principal and interest on the Bonds,
as the same respectively become due, the full faith, credit and taxing powers
of the City shall be and are hereby irrevocably pledged. If the balance in the
Debt Service Account is ever insufficient to pay all principal and interest then
due on the Bonds payable therefrom, the deficiency shall be promptly paid out
of any other funds of the City which are available for such purpose, and such
other funds may be reimbursed with or without interest from the Debt Service
Account when a sufficient balance is available therein.
- 24 - 8/7
19. The Clerk is hereby directed to file a certified copy of this
resolution with the County Auditor of Ramsey County, Minnesota, together
with such other information as he shall require, and to obtain from the
Auditor his certificate that the Bonds have been entered in the Auditor's
Bond Register.
20. The officers of the City are hereby authorized and directed to
prepare and furnish to the Purchaser of the Bonds, and to the attorneys
approving the legality of the issuance thereof, certified copies of all
proceedings and records of the City relating to the Bonds and to the
financial condition and affairs of the City, and such other affidavits,
certificates and information as are required to show the facts relating
to the legality and marketability of the Bonds as the same appear from
the books and records under their custody and control or as otherwise known
to them, and all such certified copies, certificates and affidavits, inclu-
ding any heretofore furnished, shall be deemed representations of the City as
to the facts recited therein.
21. Notwithstanding any provision herein to the contrary, the City re-
serves the right to terminate, reduce or apply to other lawful purpose the
tax increments herein pledged to the payment of the Bonds and interest thereon
to the extent and in the manner permitted by law.
22. On the date this resolution is adopted, both the United States House
of Representatives (the "House ") and the United States Senate (the "Senate ")
have passed different versions of H.R. 3838 (to be cited as "H.R. 3838 "). The
House version of H.R. 3838 proposes new rules applicable to bonds exempt from
federal income taxation, to be made retroactively effective for all bonds
issued on or after January 1, 1986. On March 14, 1986, a joint statement was
made by the ranking majority and minority members of the House, Ways and Means
Committee, the Senate Finance Committee and Secretary of the Treasury, James A.
Baker III concerning certain provisions relating to the effective date of selec-
tive provisions of the House version of H.R. 3838 as it relates to certain es-
sential function bonds..:. The joint statement stated the five individuals are
endorsing a selective postponement of the effective date of certain provisions
and restrictions of H.R. 3838 to September 1, 1986, or until the enactment
date of tax reform legislation, whichever occurs sooner. The applicable pro-
visions of the Senate version of H.R. 3838 are not effective until date of
enactment. Based on the joint statement and the delayed effective date of the
Senate version of H.R. 3838, the City will not comply with the provisions of
H.R. 3838 for which the effective date has been or (under the joint statement)
is to be postponed. However, because the joint statement does not postpone the
effective date of the provisions of the House version of H R. 3838 relating
to the calculation o #' yield based on the issue price, the City shall comply with
this provision of the Clouse Version of H.R. 3838 in the form adopted on December
17, 1985, unless in the opinion of Bond counsel, such compliance is not necessary
to maintain the tax - exempt status of the Bonds. In addition, to the extent that
H.R. 3838 is enacted in a form different from either the House or Senate version
of H.R.3838 and imposes any requirements retroactively effective to the time the
Bonds are issued, the City shall use its best efforts to meet such requirements,
provided that in meeting such requirements, the City will do so only to the ex-
tent consistent with the purposes of this resolution, to the extent that there is
a reasonable period of time in which to comply.
23. In order to qualify the Bonds as "qualified project bonds" within the
meaning of Section 802(e)(3) of the House version of H.R. 3838, the City hereby
- 25 - 8/7
makes the following factual statements and representations:
(a) The City is a political subdivision and was in existence on
October 23, 1985;
(b) The reasonably anticipated amount of qualified tax - exempt obligations
which will be issued by the City during Calendar Year 1986 will not
exceed $10,000,000;
(c) The Bonds are being issued in Calendar Year 1986 and are not nonessential
function bonds as defined in Section 141 of the House version of HR.
3838; and
(d) The Bonds are issued to provide project financing and the Bonds,
together with any other bonds issued for the Project do not exceed
$3,000,000.
therefore, the City hereby designates the Bonds as "qualified project bonds"
for the purpose of qualifying the Bonds as "qualified tax exempt obligations"
pursuant to Section 803(e)(3) of the House version of H.R. 3838.
Seconded by Councilmember Wasiluk. Ayes - all.
H. UNFINISHED BUSINESS
None.
I. NEW BUSINESS
1. Data Processing Needs Report
a. Ms. Ann Carroll, Carroll, Franck and Associates, presented the final Needs
Assessment report concerning computer use.
Mayor Greavu arrived at the meeting at 5:21 P.M.
b. Councilmember Bastian moved to accept the report and instructed Staff to
proceed to the next phase and that there be more involvement by the Council
Seconded by Mayor Greavu. Ayes - all.
J. VISITOR PRESENTATION
None.
K. COUNCIL
1. City Hall
a. Councilmember Anderson requests Council, Staff, and the builders of the new
City Hall meet and tour the building.
b. A meeting was established for Wesnesday, August 13, 1986, at 6:00 P.M. at the
new City Hall.
2. Hillcrest Development Letter
- 26 - 8/7
a. Councilmember Bastian had questions regarding the letter from Hillcrest
Development.
b. No action taken.
C, Councilmember Bastian requested no action be taken on the Emergency Services
Tower request. He also requested a detailed plan showing the offices in the
new City Hall and who was assigned the spaces.
3. City Hall Sign
a. CouncilmeiTbers Wasiluk and Anderson commented on the new sign CITY HALL
POLICE. They questioned if a more appropriate wording could be found,
L. ADMINISTRATIVE PRESENTATIONS
None
M. ADJOURNMENT
5:51 P.M.
City Clerk
- 27 - 8/7
MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, August 11, 1986
Council Chambers, Municipal Building
Meeting No. 86 -20
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota, was held in the Council
Chambers, Municipal Building, and was called to order at 7:05 P.M. by Mayor Greavu.
B. ROLL CALL
John C. Greavu, Mayor Present
Norman G. Anderson, Councilmember Present
Gary W. Bastian, Councilmember Absent
Frances L. Juker, Councilmember Present
Charlotte Wasiluk, Councilmember Present
C. APPROVAL OF MINUTES
1. Minutes No. 86 -16 (July 14, 1986)
Councilmember Anderson moved to approve the Minutes for Meeting No. 86 -16
(July 14, 1986) as submitted
Seconded by Councilmember Wasiluk. Ayes - all.
2. Minutes No. 86 -17 (July 18, 1986)
Councilmember Anderson moved to approve the Minutes of Meeting No. 86 -17
(July 18, ].986) as submitted
Seconded by Mayor Greavu.
D. APPROVAL OF AGENDA
Ayes - all.
Mayor Greavu moved to approve the Agenda as amended:
1. Open House
2. Community Design Review Board Meeting
3. Council Salaries
4. Meeting - Council and Staff
5. Ordinance Review
6. Meeting - Planning Commission
7. B.N. Abandonment
B. Ramsey County League ..
9. Deferred assessment
10. County Road C Water Main - Item I -9
Seconded by Councilmember Anderson.
Ayes - all.
8/11
CONSENT AGENDA
Councilmember Wasiluk moved, seconded by Mayor Greavu, Ayes - all, to approve the
Consent Agenda Items 1 through 9 as recommended
1. Accounts Payable
Approved the accounts: (Part I - Fees, Services, Expenses Check register dated
July 31 through August 4, 1986 - $848,088.13: Part II - Payroll dated August 8,
1986, gross amount $141,856.25) in the amount of $989,944.38.
2. Time Extension
Approved a one -year time extension for the Cave's Century Addition planned unit
development, on the basis that the applicant is making satisfactory progress in
the phased development of this site. Approval is subject to the condition of
the June 14, 1986 amendment to the PUD, and
Approved a one -year time extension for the preliminary plat to be designated as
Cave's Century 5th Addition, subject to the original conditions, as amended on
June 14, 1982.
3. North Maplewood Lions' Organization Donation
Accepted a donation of $5000 from the North Maplewood Lions' Organization for the
purchase of furniture for the lobby at the new City Hall. Approved the necessary
budget increase. A letter of appreciation is to be forwarded.
4. Donation - Crime Watch Signs
Accepted a donation of $45.00 from i Gregory and Kathleen Juenemann as a contri-
bution for three Crime Watch signs and approved the necessary budget increase. A
letter of appreciation will be forwarded.
5. Budget Change: P.A.C. Fund for Battle Creek Park
Approved a budget change to finance the purchase of 3 -1/2 acres of park land in
Battle Creek from the Commercial P.A.C. Fund in the amount of $212,500.
6. Final Payment - Project 84 -10, Connor Avenue
Resolution No. 86 - 8 - 145
WHEREAS, the City Council of Maplewood, Minnesota, has heretofore ordered
made Improvement Project 84 -10, Connor Avenue - east of Highway 61, and has let
a construction contract, and
WHEREAS, said project has been certified as completed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA,
that the project is completed and accepted and final payment on the construction
contract is hereby authorized.
- 2 - 8/11
7. Supplemental Agreement I, Project 83 -01 - Frost Avenue
Resolution No. 86 - 8 - 146
WHEREAS, the City Council of Maplewood, Minnesota, has heretofore ordered
made Improvement Project 83 -01, Frost Avenue Reconstruction, and has let a
construction contract therefore pursuant to Minnesota Statutes, Chapter 429,
and
WHEREAS, it is now necessary and expedient that said contract be modified
and designated as Improvement Project 83 -01, Supplemental Agreement 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA,
that the City Engineer is hereby authorized and directed to modify the existing
contract by executing said Supplemental Agreement 1.
8. Approval of Election Judges
Resolution No. 86 - 8 - 147
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following
list of Election Judges for the 1986 Primary Election, Tuesday, Septmeber 9, 1986:
Precinct #1
Eleanor Mathews, Chairman
Betty Eddy
Agnes Allen
Idamae Biebighauser
Precinct #5
Elsie Wiegert, Chairman
Emma Klebe
Evelyn Axdahl
Phyllis Erickson
Precinct #2
Pat Thompson, Chairman
Kathleen Dittel
Bea Hendricks
Florence Stella
Precinct #3
Charlene Arbuckle, Chairman
Barb Leiter
Alice Miller
Precinct #4
Precinct #6
Kathy Supan, Chairman
Gunborg Mowchan
Linda Prigge
Judy Widholm
Precinct #7
Margaret Wolszon,
Armella Podgorski
Joan Cottrell
Chairman
Precinct #8
Jack Arbuckle, Chairman Lorraine Fischer, Chairman
Joyce Lipinski Betty Berglund
Marjory Tooley Rita Frederickson
Sandy Jones
- 3 - 8/11
Precinct # 9
Precinct #11
Mary Johnson, Chairman
Shirley Luttrell, Chairman
Delores Mallet
Maxine Olson
Margaret McDonald
Delores Lofgren
Theodore Haas
Diana Golaski
Precinct #10
Precinct #12
Anne Fosburgh, Chairman Mary Libhardt, Chairman
Mary Lou Lieder Deloris Fastner
Dorothy Arbore Mildred Dehen
Pat Werden Audrey Duellman
9. Revised Resolution - Easement Vacation
Resolution No. 86 - 8- 148
WHEREAS, on June 9, 1986, the Council passed Resolution 86 - 6 - 101 vacating
a utility easement located on Lot 5, Block 1, Tousley Commercial Park; and
WHEREAS, Tousley Development Corporation has requested that said resolution
be amended so as to provide a more definite legal description of the vacated
easement and of the premises released from said easement.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that Resolution
86 - 6 - 101 be amended as follows:
1. The description of the vacated easement contained in the resolution
is deleted and the following is substituted:
Utility easement (described on the plat as "sewer easement')
located on Lot 5, Block 1, of the plat of Tousley Commercial
Park.
2. The public interest in the vacated easement shall accrue to: Lot
5, except the east 82 feet thereof, Block 1, Tousley Commercial
Park according to the recorded plat thereof.
F. PUBLIC HEARINGS
1. 7:00 P.M., Plan Amendment, P.U.D., Preliminary Plat and Street Vacation
Cave's Barclay Addition (4 Votes required)
a. Mayor Greavu convened the meeting for a public hearing regarding the
request of Ed Cave and Sonss, Inc., for approval of the following:
1. Approval of a land use plan amendment from RL, residential low
density to RM, residential medium density.
2. Approve a conditional use permit for a planned unit development
to allow smaller lots in a proposed 29 -lot subdivision in an
R -1, single - dwelling district.
- 4 - 8/11
3. Approve a preliminary plat for 29 single - dwelling lots.
4. Vacate a 24 x 660 foot street easement for the extension of
Barclay Street that abuts the west property line.
b. Director of Community Development Geoff Olson presented the Staff
report.
c. Mayor Greavu called for proponents. The following were heard:
Ray Tuil, 2:352 Birmingham
d. Mayor Greavu called for opponents. None were heard.
e. Mayor Greavu closed the public hearing.
f. Councilmember Anderson introduced the following resolution and moved its
adoption
WHEREAS, Ed Cave and Sons, Inc., initiated an amendment to the Maplewood
Comprehensive Plan from RL to RM for the following- described property:
The Southwest quarter of the Southeast quarter of the Northwest
quarter, except the West 389 feet thereof; and the North half of
the Southeast quarter of the Southeast quarter of the Northwest
quarter; all in Section 10, Township 29, Range 22, Ramsey County,
Minnesota.
WHEREAS, the procedural history of this plan amendment is as follows:
1. The Maplewood Planning Commission held a public hearing on
August 4, 1986, to consider this plan amendment. Notice thereof
was published and mailed pursuant to law. All persons present at
said hearing were given an opportunity to be heard and present
written statements. The Planning Commission recommended to the
City Council that said plan amendment be approved.
2. The Maplewood City Council considered said plan amendment on
August 11, 1986. The Council considered reports and recommenda-
tions from the Planning Commission and City Staff.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above-described _ plan amendment be approved on the basis that a RM designa-
tion is required for a smaller -lot single - dwelling development.
Seconded by Councilmember Wasiluk. Ayes - all.
g. Mayor Greavu moved to approve the Caves' Barclay Addition Preliminary Plat
subject to the following conditions
- 5 - 8/11
a. Submission of a developer's agreement, with required surety,
for all on -site public improvements.
b. City Engineer approval of final grading, drainage and utility
plans.
c. All lots. in Block Two shall have at least 7,500 square feet
above the desiqned 100 -year pond elevation.
Seconded by Councilmember Anderson. Ayes - all.
h. Mayor Greavu introduced the following resolution and moved its adoption
WHEREAS, Ed Cave and Sons, Inc., initiated a conditional use permit for
29 single - dwelling lots at the following- described property:
The West 460 feet of the North 132 feet of the South half of the
Southeast quarter of the Southeast quarter of the Northwest quar-
ter to Section 10, Township 29, Range 22, Ramsey County, Minnesota.
The Southwest quarter of the Southeast quarter of the Northwest
quarter, except the West 389 feet thereof; and the North half of
the Southeast quarter of the Southeast quarter of the Northwest
quarter; all in Section 10, Township 29, Range 22, Ramsey County,
Minnesota.
WHEREAS, the procedural history of this conditional use permit is as
follows:
1. This conditional use permit was initiated pursuant to the
Maplewood Code of Ordinances.
2. This conditional use permit was reviewed by the Maplewood
Planning Commission on August 4, 1986. The Planning Commis-
sion recommended to the City Council that said permit be
approved.
3. The Maplewood City Council held a public hearing on August 11,
1986. Notice thereof was published and mailed pursuant to law.
All persons present at said hearing were given an opportunity to
be heard and present written statements. The council also con-
sidered reports and recommendations of the City Staff and Plan-
ning Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above- described conditional use permit be approved on the basis of the follow-
ing findings -of -fact:
1. The use is in conformity with the City's Comprehensive Plan and
with the purpose and standards of this chapter.
2. The establishment or maintenance of the use would not be detri-
mental to the public health, safety or general welfare.
- 6 - 8/11
3. The use would be located, designed, maintained and operated to be
compatible with the character of that zoning district.
4. The use would not depreciate property values.
5. The use would not be hazardous, detrimental or disturbing to
present and potential surrounding land uses, due to the noises,
glare, smoke, dust, odor, fumes, water pollution, water run -off,
vibration, general unsightliness, electrical interference or
other nuisances.
6. The use would generate only minimal vehicular traffic on local
streets and shall not create traffic congestion, unsafe access
or parking needs that will cause undue burden to the area proper-
ties.
7. The use would be serviced by essential public services, such as
streets, police, fire protection, utilities, schools and parks.
8. The use would not create excessive additional requirements at
public cost for public facilities and services; and would not be
detrimental to the welfare of the City.
9. The use would preserve and incorporate the site's natural and
scenic features into the development design.
10. The use would cause minimal adverse environmental effects.
11. The project would be consistent with the 1985 findings for amend-
ing the plan and rezoning this site. The last condition, in
particular, states that "nothing contained herein shall be construed
to discourage the submission of planned unit development proposals
pursuant to the provisions of Section 36 -348 of the Maplewood Code
of Ordinances."
12. Single dwellings would be the most compatible BUD with the surround-
ing area.
Approval is subject to adherence to the site plan, dated June 12, 1986,
unless a change is approved by the City's Community Design Review Board.
Seconded by Councilmember Anderson. Ayes - all.
i. Mayor Greavu introduced the following resolution and moved its adoption
86 - 8 - 151
WHEREAS, the City of Maplewood initiated proceedings to vacate the
public interest in the street easement that lies over the East 24 feet of
the following- described property:
The West 389 feet of the SW 1/4 of the SE 1/4 of the M 1/4 of
Section 10, Township 29, Range 22;
WHEREAS, the procedural history of this vacation is as follows:
- 7 - 8/11
1. This vacation was reviewed by the Planning Commission on August
4, 1986. The Planning Commission recommended to the City Council
that this vacation be approved.
2. The City Council held a public hearing on August 11, 1986, to con -
sider this vacation. Notice thereof was published and mailed pur-
suant to law. All persons present at this hearing were given an
opportunity to be heard and present written statements. The Council
also considered reports and recommendations of the City Staff and
Planning Commission.
WHEREAS, upon vacation of the above- described street easement, public
interest in the property will accrue to the above - described property.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that it is in
the public interest to grant the above- described vacation on the basis that
Barclay Street is proposed to be relocated to the east.
Seconded by Councilmember Anderson. Ayes - all.
2. 7:10 P.M., Code Amendment : Garage Size - Second Reading (4 Votes)
a. Mayor Greavu convened the meeting for a public hearing regarding amending the
code to delete the requirement that a garage not exceed 75% of the floor area of
the house.
b. Director of Community Development Olson presented the Staff report.
c. Mayor Greavu called for proponents. None were heard.
d. Mayor Greavu called for opponents. None were heard.
e. Mayor Greavu closed the public hearing.
f. Mayor Greavu introduced the following ordinance and moved its adoption:
ORDINANCE NO. 596
AN ORDINANCE INCREASING THE MAXIMUM GARAGE
AREA FOR SMALLER HOMES
Section 1. The definition of "private garage" in Section 36 -6 is amended
as follows:
Private garage: A private garage is an accessory building designed
or used for the shelter or storage of motor vehicles. A private
garage may not exceed area of one -ahous-and 11;900)..5quare feet.
Private garages may not exceed one story in height.
Section 2. This ordinance shall take effect upon its passage and publication.
Passed by the Maplewood City
Council on August 11, 1986.
Mayor
ATTEST:
Clerk - R
Ayes - 4
Nays - 0
Seconded by Councilmember Wasiluk
G. AWARD OF BIDS
1. Seal Coat
Ayes - all.
a. Director of Public Works Ken Haider presented the Staff report..
b. Councilmember Anderson introduced the following resolution and moved its
adoption
86 - 8 - 152
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the
bid of Allied Blacktop, Inc., in the amount of $43,660.00 is the lowest
responsible bid for the 1986 seal coat project and the Mayor and Clerk
are hereby authorized and directed to enter into a contract with said
bidder for and on behalf of the City.
Seconded by Councilmember Juker.
Ayes - all.
2. Overlay
a. Director of Public Works Haider presented the Staff report.
b. Mayor Greavu introduced the following resolution and moved its adoption
86 -8- 153
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the
bid of Munn Blacktop, Inc., in the amount of $60,872.70 is the lowest re-
sponsible bid for the 1986 Bituminous Overlay Project and the Mayor and
Clerk are hereby authorized and directed to enter into a contract with said
bidder for and on behalf of the City.
Seconded by Councilmember Juker. Ayes - all.
H. UNFINISHED BUSINESS
1. Preliminary Plat and Rezoning : Carver Heights
a. Director of Community Development Olson presented the Staff report.
b. Mayor Greavu moved to approve the Carver Heights Preliminary Plat, subject
to the following conditions being satisfied before final plat approval
1. Submittal of a developer's agreement, with required surety, to the
City Engineer for the required public improvements. This agreement
shall include the construction of a temporary cul -de -sac for the
street stubbed to the east property line, off -site storm sewer,
any pond construction that will not be a public project, detailed
specifications for the excavation of the steep slope on the west-
erly boundary of the site and removal of the above- ground utility
lines and poles.
2. Acquisition by the City or developer of a public ponding easement
- 9 - 8/11
and accompanying storm sewer easements for the three -acre foot
pond planned on the adjoining property to the east. The appli-
cant shall construct a storm sewer from the Carver Heights plat
to the proposed pond. Dependent upon the size of the ponding
easement obtained, construction of a pond may be deferred until
the area surrounding the wetland is developed. The City Engineer
may waive the construction of the planned storm sewer from this
pond to Fish Creek, if the applicant can document that the pond
will not need an outlet until the drainage area is more fully
developed.
3. An easement shall be submitted for a 108 -foot diameter temporary
cul -de -sac for the street to be built to the east property line.
4. The streets in the plat shall be named as follows:
a. The north -south .street shall be named Dorland Road.
b. The permanent cul -de -sac shall be named Overlook Circle.
C. The street built to the east property line shall be named
Heights Avenue beginning at the southeast corner of Lot 11,
Block 1, as the street is required to be realigned in Condition
5.
5.. The alignment of the street to be built to the east property line
shall be revised to be consistent with the area street conicept map
on page 12 of the Staff report dated 7 -1 -86.
6. Water quality management and erosion control plans must be approved
by the City Engineer. These plans shall comply with the following
sections of City Code: 9 -191 (1) (c), 36 -566 (f) and 36 -567 (b).
7. The radius for the permanant cul -de -sac shall be increased from 50
to 60 feet.
8. City Engineer approval of final grading, drainage and utility plans.
The proposed storm sewer from the north -south street to Fish Creek
shall be eliminated. Site drainage shall be directed to the planned
pond on the property to the east. A ten -foot wide storm sewer ease-
ment shall be shown along the east property line of Lot 15, Block 1,
as required to be revised in Condition 5.
Seconded by Councilmember Anderson. Ayes - all.
C. The resident at 2410 Carver Avenue had questions regarding the ponding
area.
d. Mayor Greavu introduced the following resolution and moved its adoption:
86 - 8 - 154
WHEREAS, the City of Maplewood initiated a rezoning from F, farm residence
to R -1, residence district (single dwelling) for the following - described
property:
- 10 - 8/11
The East 735 feet of the Southwest 1/4 of the Northwest 1/4, Section
24, Township 28, Range 22, except the following three parcels:
1. The West 255 feet of the North 390 feet thereof;
2. The West 100 feet of the East 480 feet of the North 333 feet,
and
3. Beginning at the Southeast corner of the Southwest 1/4 of
the Northwest 1/4, Section 24, Township 28, Range 22 W; thence
west on the South line of the Southwest 1/4 of the Northwest
1/4 of the West line of the East 735.0 feet; thence north paral-
lel to the East line of the Southwest 1/4 of the Northwest 1/4
to a point 390 feet south of the North line of the Southwest 1/4
of the Northwest 1/4 thence east parallel to the North line of
the Southwest 1/4 of the Northwest 1/4 165.0 feet; thence south
14 degrees 28 minutes east 410.0 feet; thence south 56 degrees
10 minutes east 95.0 feet; thence south 7 degrees 35 minutes east
130 feet; thence south 30 degrees 58 minutes east 110.0 feet;
thence south 59 degrees 40 minutes east 110.0 feet; thence east
parallel to the South line of the Southwest 1/4 of the Northwest
1/4 to the east line of the Southwest 1/4 of the Northwest 1/4;
thence south on said East line of the Southwest 1/4 of the North
1/4 to the point of beginning.
Subject to rights of the public in Carver Avenue.
Subject, however, to a permanent easement for roadway purposes,
- said easement covering the east 18 feet of the said East 1/2 the
Northeast 1/4 of the Southwest 1/4 of the Northwest 1/4 of Section
24, Township 28, Range 22.
This property is also known as 2350 Carver Avenue, Maplewood;
WHEREAS, the procedural history of this rezoning is as follows:
1. This rezoning was initiated by the City of Maplewood, pursuant to
Chapter 36, Article VII of the Maplewood Code of Ordinances.
2. This rezoning was reviewed by the Maplewood Planning Commission on
July 7, 1986. The Planning Commission recommended to the City
Council that said rezoning be approved.
3. The Maplewood City Council held a public hearing on August 11, 1986,
to consider this rezoning. Notice thereof was published and mailed
pursuant to law. All persons present at said hearing were given an
opportunity to be heard and present written statements. The Council
also considered reports and recommendations of the City staff and
Planning Commission.
- 11 - 8/11
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the
above- described rezoning be approved on the basis of the following findings
of fact:
1. The proposed change is consistent with the spirit, purpose and
intent of the zoning code.
2. The proposed change will not substantially injure or detract from
the use of neighboring property or from the character of the neigh-
borhood, and that the use of the property adjacent to the area in-
cluded in the proposed change or plan is adequately safeguarded.
3. The proposed change will serve the best interests and conveniences
of the community, where applicable, and the public welfare.
4. The proposed change would have no negative effect upon the logical,
efficient, and economical extension of public services and facilities,
such as public water, sewers, police and fire ,protection and schools.
5. Rezoning would eliminate any potential nuisances associated with
farm residence zoning, such as raising of livestock, that are in-
compatible with a single - dwelling neighborhood.
Seconded by Councilmember Anderson. Ayes - all.
e. Mayor Greavu introduced the following resolution and moved its adoption
86 - 8 - 155
WHEREAS, Wally Ebertz initiated proceedings to vacate the . public interest
in the following described easement:
The east 18 feet of the north 1/2 of the following parcel:
Beginning at the NE corner of SW 1/4 of NW 1/4 thence west on north
line said 1/4 1/4 380 feet thence south 333 feet thence west 100 feet
thence south 57 feet thence west 90 feet thence south 14 degree 28
minutes east 410 feet thence south 56 degrees 10 minutes east 95 feet
thence south 7 degrees 35 minutes east 130 feet thence south 30 degrees
58 minutes east 110 feet thence east parallel to south line said 1/4 1/4
to east line said 1/4 1/4 thence north on east line to beginning in the
southwest 1/4 of northwest 1/4 of Section 24 Town 28, Range 22;
WHEREAS, the procedural history of this vacation is as follows:
1. A majority of the owners of property abutting said easement have
signed a petition for this vacation; -
2. This vacation was reviewed by the Planning Commission on July 7,
1986. The Planning Commission recommended to the City Council that
this vacation be approved.
- 12 - 8/11
3. The City Council held a public hearing on July 28, 1986, to
consider this vacation. Notice thereof was published and mailed
pursuant to law. All persons present at this hearing were given
an opportunity to be heard and present written statements. The
Council also considered reports and recommendations of the City
staff and Planning Commission.
4. The City Council tabled action until August 11, 1986.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL that it is in
the public interest to grant the above- described vacation on the basis that
there is no public need for the easement.
Seconded by Councilmember Anderson. Ayes - all.
2. Maplewood Arts Council
a. City Clerk Lu Aurelius presented the Staff report.
b. Councilmember Anderson moved to establish
the recommendation in the report and that the
the
be
Seconded by Councilmember Wasiluk. Ayes - all.
proceed with
300.00 from
C. It was further stated that further approval concerning costs for brochures,
etc., will be required.
I. NEW BUSINESS
1. City Hall Smoking Policy
a. City Manager Don Lais presented the Staff report.
b. Councilmember Juker moved to table this item until the August 25, 1986
meeting or until the Council tours the new City Hall
Seconded by Councilmember Anderson. Ayes - all.
2. Change Order : New City Hall
a. Councilmember Anderson moved to table this item
Seconded by Councilmember Juker.
Councilmember Anderson withdrew his motion.
b. Mr. George Rossbach, 1406 E. County Road C spoke supporting the change
order.
c. Councilmember Anderson moved to table this Item until August 25, 1986, or
until the Council tours the new City Hall
Seconded by Councilmember Juker. Ayes - all.
13 - 8/11
3. Plans and Specifications : Project 86 -03, Water District 6 Improvement
a. Assistant City Engineer Chuck Ahl presented the Staff report.
b. Mayor Greavu introduced the following resolution and moved its adoption
[Z:EIRAMER&T-1
WHEREAS, pursuant to resolution passed by the City Council on June 4,
1986, plans and specifications for the elevated tank and feeder main portion
of the Water Service District 6 Improvements, Project 86 -03, have been pre-
pared by (or under the direction of) the City Engineer, who has presented
such plans and specifications to the Council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLE -
WOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto
and made a part hereof, are hereby approved and ordered placed on
file in the office of the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in the official
paper and in the Construction Bulletin an advertisement for bids upon
the making of such improvement under such approved plans and specifi-
cations. The advertisement shall be published twice, at least ten
days before date set for bid opening, shall specify the work to be
done, shall state that bids will be publicly opened and considered
by the County at 10:00 A.M., on the 5th day of September, 1986, at
the City Hall and that no bids shall be considered unless sealed
and filed with the Clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota, for 5% of the
amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed
to receive, open, and read aloud bids received at the time and place
herein noted, and to tabulate the bids received. The Council will
consider the bids, and the award of a contract, at the regular City
Council Meeting of September 8, 1986.
Seconded by Councilmember Anderson. Ayes - all.
5. Feasibility Study : Project 86 -05, Hillwood Drive.
a. Assistant.>City Engineer Ahl presented fhe.Staff report.
b. Mayor Greavu introduced the following resolution and moved its adoption
86 - 8 - 157
WHEREAS, the City Engineer for the City of Maplewood has been authorized
and directed to prepare a report with reference to the improvement of Hillwood
Drive east of Crestview Drive by construction of street, storm sewer, sanitary
sewer and water main, and
- 14 - 8/11
WHEREAS, the said City Engineer has prepared the aforesaid report for
the improvement herein described:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNE-
SOTA, as follows:
1. The report of the City Engineer advising this Council that the
proposed improvement on Hillwood Drive east of Crestview Drive
by construction of street, storm sewer, sanitary sewer and water
main, is feasible and should best be made as proposed, is hereby
received.
2. The Council will consider the aforesaid improvement in accordance
with the reports and the assessment of benefited property for all
or a portion of the cost of the improvement according to M.S.A.
Chapter 429, at an .estimated total cost of the improvement of
$245,200.00.
3. A public hearing will be held in the Council Chambers of the City
Hall at 1380 Frost Avenue on Monday, the Sth day of September,
1986, at 7:10 P.M. to consider said improvement. The City Clerk
shall give mailed and published notice of said hearing and improve-
ment as required by law.
Seconded by Councilmember Anderson. Ayes - all.
6. Upper Afton Road - McKnight - Century
a. City Engineer Ken Haider presented the Staff report.
b. Councilmember Anderson introduced the following resolution and moved its
adoption: -
�1120kY:7
WHEREAS, it is proposed by the City Council to reconstruct the street
and improve the water main, sanitary sewer and storm sewer as needed and to
assess the benefited property for all or a portion of the cost of the improve-
ment, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the City Engineer for study
and that he is instructed to report to the Council with all convenient speed
advising the Council in a preliminary way as to whether the proposed improve-
ment is feasible and as to whether it should best be made as proposed or in
connection with some other improvement, and the estimated cost of the improve-
ment as recommended.
Seconded by Mayor Greavu. Ayes - all.
- 15 - B /11
7. Hillcrest Trunk Sanitary Sewer
a, Director of Public Works Haider presented the Staff report.
b. Mayor Greavu introduced the following resolution and moved its adoption:
WHEREAS, it is proposed to construct a trunk sanitary sewer from Larpen-
teur Avenue and Sterling Street southerly and westerly to McKnight Road and
Ivy Avenue and then southerly to Maryland Avenue and to assess the benefited
property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
That the proposed improvement be referred to the City Engineer for study
and that he is instructed to report to the Council with all convenient speed
advising the Council in a preliminary way as to whether the proposed improve-
ment is feasible and as to whether it should best be made as proposed or in
connection with some other improvement, and the estimated cost of the improve-
ment as recommended.
Seconded by Councilmember Anderson. Ayes - all.
8, Emergency Services Radio Tower
9,
10
a. Mayor Greavu moved to table this item until the meeting of August 25,
1986,
Seconded by Councilmember Anderson. Ayes - all.
1380 Frost Avenue Listing Agreement
Deleted from Agenda.
County Road C Water Main
a. Director of Public Works Haider presented the Staff report,
b, Councilmember Anderson introduced the following resolution and moved its
adoption
WHEREAS, on July 16, 1986 and on July 23, 1986, an advertisement for
bids for the construction of County Road C water main from 200 feet west of
the Highway 61 Frontage Road to Forest Street, City Project 86 -04, was pub-
lished in the Maplewood Review, the official newspaper of the City of Maple-
wood, pursuant to resolution of the Council dated July 14, 1986, and also was
published in the Construction Bulletin on July 18, 1986 and on July 25, 1986,
and
WHEREAS, the only bids received were the following:
1. S.J. Louis Construction $160,023.50
2. Lake Area Utility $199,440.00
- 16 - 8/11
and all such bids were higher than the Engineer's estimate of $131,181.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD,
MINNESOTA:
1. That all such bids are rejected and the City Engineer and City Clerk
shall proceed with the approved plans and specifications under the
direction of the Council to readvertise for bids such that said
project may be constructed during 1987.
2. The City Clerk shall prepare and cause to be inserted in the offi-
cial paper and in the Construction Bulletin an advertisement for
bids upon the making of such improvement under such approved plans
and specifications. The advertisement shall be published twice, at
least ten days before date set for bid opening, shall specify the
work to be done, shall state that bids will be publicly opened and
considered by the Council at 10:00 A.M. on the 28th day of January,
1987, at the City Hall and that no bids shall be considered unless
sealed and filed with the Clerk and accompanied by a certified check
or bid bond, payable to the City of Maplewood, Minnesota, for 5% of
the amount of such bid.
3. The City Clerk and City Engineer are hereby authorized and instructed
to receive, open and read aloud bids received at the time and place
herein noted, and to tabulate the bids received. The Council will
consider the bids, and the award of the contract, at the regular
City Council Meeting of February 9, 1987.
Seconded by Councilmember Juker. Ayes - all.
J. VISITOR PRESENTATIONS
1. Mr. Jeff Johnson
a. Mr. Jeff Johnson, speaking on behalf of video world, 2515 White Bear Avenue
and Party Place, Plaza 3000, requested temporary signs at these locations.
b. Council instructed this request be placed on the next Agenda.
2. Mr. George Rossbach
a._ Mr. Rossbach wished to explain his position regarding recycling centers.
He feels a center could be workable if enough money is available to provide
a workable cycle.
K. COUNCIL PRESENTATIONS
3. Council Salaries
a. Councilmember Anderson requested the City Attorney to investigate the
raising of Council salaries.
4. Council and Staff
- 17 - 8/11
a. Councilmember Anderson stated he feels that Staff should be held responsi-
ble as well as the Council for the ordinances that are adopted by Council.
5. Ordinance Review
a. Councilmember Anderson requested that Council and Staff review any ordi-
nances that have been problems.
1. Open House
a. Councilmember Juker questioned if there was an anticipated date for the Open
House for the new City Hall.
b. Staff was instructed to investigate the cost of key rings to be given out
at the open house.
2 -. Community Design Review Board Meeting
a. Councilmember Juker requested a meeting of the Council and the C.D.R.B.
b. Council isntructed a date for the meeting be established.
6. Meeting with Planning Commission
a. Councilmember Wasiluk requested a. meeting of the Planning Commission and the
Council..
b. Council instructed a meeting date be established.
7. Burlington- Northern Track Abandonment
a. Councilmember Wasiluk stated there had been interest by the Light Rail
Transit to use the abandoned B.N. tracks. She stated Mr. George Isaacs of
the commuters has a 20 minute slide presentation showing the light rail transit
system if anyone was interested.
8.. R.C.L.M.
a. Councilmember Wasiluk stated the R.C.L.M. is having a picnic on August 20,
1986, from 5:00 P.M. to 6:00 P.M. and that there will be a bus tour of the
regional parks and it will be narrated by Larry Holmberg. The picnic is the
park on Victoria Street between County Road E and Highway 694.
L. ADMINISTRATIVE PRESENTATIONS
1. Deferred Assessment
a. City Attorney Bannigan stated he had investigated possible alternatives
to the Metcalf assessment problem.
b. Council instructed the Attorney to report back.
- 18 - 8/11
ADJOURNMENT
10:20 P.M.
City Clerk
- 19 - 8/11
MINUTES OF MAPLEWOOD CITY COUNCIL
6:00 P.M., Thursday, August 13, 1986
City Hall - Police
Meeting 86 - 21
A. CALL OR ORDER
A special meeting of the City Council of Maplewood, Minnesota, was held in the new City
Hall and was called to order at 6.:10 P.M. by Maur Greavu.
B. ROLL CALL
John C. Greavu, Mayor Present
Norman G. Anderson, Councilmember Present
Gary W. Bastian, Councilmember Present
Frances L. Juker, Councilmember Present
Charlotte Wasiluk, Councilmember Present
C. APPROVAL OF MINUTES
None.
D. APPROVAL OF AGENDA
Councilmember Bastian moved to approve the Agenda as amended
I. Council Meetings
2. Open Meeting Law Violation
3. A.M.M. Invoices
Seconded by Mayor Greavu. Ayes - all.
E. CONSENT AGENDA
None.
F. PUBLIC .HEARINGS
None.
G. AWARD OF BIDS
None.
H. UNFINISHED BUSINESS
None.
I. NEW BUSINESS
1. City Hall
Mayor Greavu recessed the meeting at 6:22 P.M. to tour the new City Hall.
Mayor Greavu reconvened the meeting at 7:11 P.M.
6/13
V
�y
a. Council discussed the change order for the new building.
b. Mayor Greavu moved to remove from the table Change Order No. 4.
Seconded by Counci lmembe r Bastian. Ayes - all.
c. Councilmember Bastian moved to delete Items 6 and 7 from the General Work Order
and Item No. 1 from the Mecha Worker order and to approve change order No. 4
for Project Directive No. 15.
Seconded by Mayor Greavu. Ayes - all.
d. Council directed Staff to proceed with the following:
Obtain costs for placing a dot, dash, etc., between "City Hall Police" on
sign above the entrance.
Obtain costs for repainting or replacing rest room partitions.
Order. a door for security purposes by the entrance to City Clerk's Clerical
area.
Notify the Architect of the Council's concerns regarding the over - riding
costs of errors and omissions in the new City Hall.
e. Councilmember .Bastian moved to direct Staff to work out an arrangement
with the offices in the new City Hall that full-time. employees as necessary
have their own offices and art -time employees share an office where possible
and that an office be made available for the Council.
Seconded by Mayor Greavu. Ayes - all.
J. VISITOR PERSENTATION
None.
K. COUNCIL PRESENTATIONS
1. Council Meetings
a. Councilmember Bastian suggested the Coulcil should hold 3 or 4 meetings
per month rather than just the 2.
b. Referred to Staff
2. Open Meeting Law
a. Councilmember Bastian discussed the meeting held last Thursday evening,
August 7, 1986.
L. ADMINISTRATIVE PRESENTATIONS
1. A.M.M. Dues
a. City Manager Don Lais presented the 1986 Association of Metropolitan
Municipality Dues in the amount of $2,363.00 for approval.
- 2 - 8/13
b. Mayor Greavu moved to approve a ment of the 1986 A.M.M. dues
Seconded by Counci lmember Bastian. Ayes - all.
M. ADJOURNMENT
8: 37 P.M.
City Clerk
MEMO RAN DUM
TO Mayor & Council.,
FROM: City Manager
RE: Data Processing Consultant Contract
DATE: August h9, :.1986
Y
AQt 011 bS, Council:
M . Re j eete (L....�_.._
Date
Attached is a copy of the proposed contract for Data Processing
Consulting Servi ces . - It is recommended that t.hi s contract be
approved by the Council wi th authorization for execution.
DLL: 1nb
CARROLL, FRANCK &ASSOCIATES
TRAINING, ENGINEERING, AND PLANNING 533 LAUREL AVE., ST. PAUL, MN 55102
612- 228 -9151
5 August 1986
Don _ Lais, City Manager
Dan Faust, Finance Director
City of Maplewood
1380 Frost Avenue
Maplewood, MN 55109
Dear Don and Dan:
In response to your interest in further consulting assistance to move forward on
this computer project if the Council agrees with our recommendations, I have
prepared the enclosed proposal*
Dan has reviewed it in detail, and this reflects his preferred schedule and financial
arrangement.
Of course, I am not assuming that the Council will vote to go ahead with the
project, nor that you are looking at only CF & A for additional services -- but I am
hoping that you have been satisfied with our work and if the Council does move to
proceed, that we will be selected to continue the project.
Under any circumstances, I will see you both before the 7 August meeting with
Council --- please let me know if you have any specific instructions for me prior to
that meeting.
Thank you both very much for your outstanding participation in the project to this
point -- it has helped build a very solid foundation for whatever direction the City
chooses to take.
Sincerely,
Anne R. Carroll
CARROLL, FRANCK& AssociATES
TRAINING, ENGINEERING, AND PLANNING 533 LAUREL AVE., ST. PAUL, MN 55102
612- 228 -9151
DATA PROCESSING CONSULTING: CITY OF MAPLEWOOD
Bid Specifications and RFP
. Proposal Analysis and System Recommendation
. Contract Negotiation and Implementation
Assistance
.
Follow-Up and Ongoing Consulting
Proposal Date: 5 August 1986
Project Manager: Arne R. Carroll
OVERVIEW
The following proposal is submitted by Carroll, Franck & Associates in response to
the City of Maplewood's interest in further assistance with evaluating and meeting
its automation needs. We are proposing the following process and services, building
upon the Needs Assessment previously completed:
1..Bid Specifications and RFP: Written Bid Specifications and RFP for the
phased acquisition of an integrated software and . hardware system that meets
the needs identified i n the Assessment.
2. Proposal Analysis: Analysis of proposals submitted in response to the Bid
Specifications; preliminary identification of top finalists; comprehensive system
demonstrations from finalists.
3. Vendor and System Recommendation: Documented recommendations of the
most appropriate system and vendor.
4. Contract Negotiations and Implementation/ Installation Assistance: Contract
negotiations with the vendor selected by the Council, yielding -final contract.
and acquisition arrangement. Research and facilitation of financing method.
Written Implementation Plan, system testing, and assistance to
implement /install system.
5. Long -Term Consulting: Optional long -term consulting, at the City's request.
As with the Needs Assessment, the proposed approach includes City staff at all
steps; in addition, the Council and some Commissions may becomd more actively
involved. This close working relationship with City staff and elected /appointed
officials yields a set of policies and decisions that reflect a city -wide commitment.
The following proposal includes a detailed description of services, preliminary
schedule, identification of responsibilities, costs, and corporate credentials.
Please note that this proposal covers consulting assistance through the first stage of
acquisition. Our previous experience suggests that the first stage will include the
bulk of the hardware and software, and is the most difficult for the City. The
Finance Department has already decided that they will not implement the general
accounting software until the end of 1986. Therefore, while the comprehensive
demonstration and final selection of all software is included in this proposal,
implementation of the Financial software is not. For assistance during later stages,
please refer to Long -Term Consulting services discussed in Part 5.
DESCRIPTION OF SERVICES
Part 1: Bid Spec i f i c a t ions/ Request for Proposa I s
The Bid Specifications /RFP builds on the Needs Assessment to create detailed
system specifications. It will clarify the performance requirements necessary to
allow the City to meet those stated current and future needs.
Maplewood: Additional Data Processing Consulting
Carroll, Franck & Associates Page 1
The Bid Specifications /RFP will address the following items:
Software:
. Applications: Generally what the software must do.
. Capabilities: Specifically what the software must do given Maplewood's
existing and future needs, and generally how it must do it.
Relationship with - existing- capabilities: How the software must be designed
to relate to (replace, convert, merge with; etc.) existing in -house and
service bureau capabilities.
. Integration, internal: What software elements must be integrated and
. Integration, external: How City software must relate to external software
(other units of government, databases, service bureaus, etc.)
. Scale and Scope: How much of Maplewood's information must be handled
concurrently and how the information must be managed by the system for
acceptable access by operators.
. Use: How the software must be designed to allow for trouble -free start
up, staging, and ongoing use by staff
Hardware:
• Scale: The memory and storage capacity required to meet Maplewood's
short- and long -term data quantity and data type needs, plus the capacity
needed to meet software requirements. This will also address short- and
long -term access requirements (number and type of terminals, printers,
etc.)
• Scope: Which work stations require what software and hardware in order
to meet present and future needs.
• Integration, internal: How the hardware must perform in relation to
existing City hardware (supplement, replace, integrate, etc.).
• Integration, external: How the hardware must be able to used with
external computer services (other units of government, databases, service
bureaus, etc.).
System (Software /Hardware)
1. output: The acceptable output forms and formats.
2. Interfaces: The specific linkages required to communicate with other
computerized and manual systems such as those at the County, the State
Department of Motor Vehicles, local and national data bases that would
be important to departments, etc.
3. Training: How much, when, where, at what level, and for whom.
4. Ability to Upgrade: How the initial system must be able to b_ e upgraded to
accommodate short- and long -term staging
5. Transition: How the vendor must handle the following transitions: a) from
the present systems, b) to an integrated, in -house system, and c) between
stages of the in -house system.
6. Service and Maintenance: What services and maintenance agreements will
be required of the selected vendor.
Maplewood: Additional Data Processing Consulting
Carroll, Franck & Associates Page 2
7. Price and Financing: Bidders will be asked to submit financing alternatives
for the system they are proposing.
Part 2: Proposal Analysis
Review and evaluation of alternative hardware and software proposals based on
- Maplewood's documented needs and bid specifications.
1. Complete review, analysis, and preliminary evaluation of all proposals
submitted in response to the Bid Specifications /RFP.
2. Preliminary financial analysis of all proposals.
3. Identification of top bidders: those which best meet the criteria identified
in the RFP.
4. Documented basis for recommendation of top bidders.
5. Comprehensive analysis and ranking of capabilities and costs of the
software and hardware proposed by the top bidders.
6. Complete system demonstrations of the proposed hardware and software by
the, top bidders. This will include comprehensive testing of software (using
Maplewood data), particularly "for Finance, since they will be transitioning
from an existing system. Staff and interested elected /appointed officials
will attend with CFA.
7. Documentation of background and process used by City and CF s A to
investigate each proposed system and reach conclusions; detailed discussion
of criteria used and basis for CFEA's analysis.
Part 3: Vendor and System Recommendation
Following the system demonstrations, CF & A w i l l meet with staff who attended to
solicit their observations and recommendations, then prepare the following:
1. Documentation of staff analysis and recommendation.
2. Final analysis of proposals and demonstrations, and recommendation of
vendor. The analysis will include the following:
a. Complete summary of the events to date.
b. The process used to reach these conclusions.
c. The basis for the final recommendations.
d. A summary of the vendor's proposed software, hardware, training,
and services.
e. A summary of the vendor's background and anticipated ability to
follow through on the commitment to the City.
f. A discussion of recommended conversion activities.
Part 4: Contract Negotiations and Implementation/ Installation Assistance
Following the Council's selection of a system vendor, CF & A will complete the
following;
Maplewood: Additional Data Processing Consulting
Carroll, Franck & Associates Page 3
1. Contract negotiations with the selected vendor: Presuming a successful
conclusion, this will yield the following:
a. Preliminary contract document for review by the City Attorney, City
Manager, and Finance Director. This will include the specifications,
delivery .timing of immediate and future software and hardware,
training arrangements, f service, and any performance requirements.
CF &A will :facilitate any revisions.
b. Analysis and recommendation of acquisition method for review by
City Attorney, City Manager, and Finance Director.
c. Final contract and acquisition recommendation for presentation to
the City Council.
(in the unlikely case that an agreement cannot be reached with the
vendor of first choice, CF & A w i l l make separate arrangements with the
City to begin work on either a new R FP or negotiations with the vendor
of second choice. The process followed at this point is at the discretion
of the City.)
2. Implementation and Installation Assistance: CF & A will provide the
following assistance:
a. Implementation Plan, outlining the phased acquisition schedule,
conversion arrangements, costs, requirements of all software and
hardware from the selected vendor, and plans for future
conversions.
b. Comprehensive testing of all stage 1 software and hardware. The
results will be documented for the City.
c. Analysis and spot - checking of system training and documentation.
General computer system orientation and training for both staff and
elected /appointed officials is also available (proposal prepared upon
request) .
Part 5: Optional Long -Term Consulting
Following the installation and start -up of stage 1 software and hardware, CF & A
will be available for hourly consultation with the City.
1. Deliverables: This is at the discretion of the City, but may include
software customization, additional documentation, application development,
and supplementary training.
2. Schedule and Time Commitment: Carroll, Franck & Associates will be
available for up to 10 hours a week for long -term consulting services for
the City of Maplewood. These services are available until the City is
comfortable working with the system with only vendor support.
3. Cost: Carroll, Franck & Associates will b i l l the City of Maplewood monthly
for time and expenses at a rate of $65 per hour and $.21 per mile.
Maplewood: Additional Data Processing Consulting
Carroll, Franck & Associates Page 4
PROPOSED SCHEDULE AND RESPONSIBILITIES
The following list of activities, timing, and responsibilities is submitted based on our
preliminary information and estimates. This schedule will be modified as necessary
to meet your requirements.
The indicators of responsibility refer to activities which w i l l require time
commitments on the part of either the City or CF & A.
Activity
Week Responsibility
Maplewood CF & A
• Signing of contract
1
X
• Development of Bid Specifications/
1 -5
X
RFP from Needs Assessment
• Delivery of written Bid
5
X
Specificat ions/ RFP
• Advertising for and receipt
6 -9 (30 days)
X
of proposals
• Review and analysis of
10 -14
X
X
proposals submitted; system
demos; demo report /memo delivered
• Delivery of written Vendor and
15
X
System Recommendations
• Contract Negotiations
15 -28+
X
X
*Contract Negotiations (4 -6 wks)
. Financing arrangements
. Ordering system (4 -8 wks)
• Implementation Assistance
15 -35+
X
X
• Implementation Plan
• System testing
• Troubleshooting
. Optional Long -Term Consulting
35+
X
Presuming a start date in fall of 1986, this preliminary schedule
suggests
start -up
of the first stage would begin in March /April
of 1987.
Maplewood: Additional Data Processing Consulting
Carroll, Franck & Associates Page 5
DELIVERABLES
Over, the time period agreed upon, Carroll, Franck & Associates will deliver the
products specified below to the City of Maplewood:
• Bid Specifications and RFP (preliminary and final)
• Memo: proposal analysis process and system demonstration results
Report: Vendor and.1 System Recommendation (preliminary and final)
Memos: proposed contract with selected vendor; financing options;
recommended system acquisition method; system order summary
. Implementation Plan
. Memo: system testing results and any action steps required
COSTS
The total cost for these products and the associated consulting services is $11,000.
This includes presentations to both staff and Council, and takes into consideration
.the extra time required to meet Maplewood's special needs (such as coordination of
conversion activities, transi'tion assistance, etc.).
The optional long. term consulting is on a time and expenses basis according to the
specifications in Part 5.
Proposed payment procedures are indicated below:
1. Payment of $1,500 due upon signing contract with Carroll, Franck E
Associates.
2. Carroll, Franck & Associates w i l l b i l l Maplewood monthly for the remainder of
the contract. Amounts will be based on the percentage of work completed.
Payments are due within 10 days of invoice date.
CORPORATE and PROJECT REFERENCES
Carroll, Franck & Associates provides consulting services to public and private
sector clients throughout the region. Our expertise is in the following areas:
Planning: Assisting organizations seeking to acquire an integrated computer
system. This involves a needs assessment, bid specifications /RFP, evaluation
of bids, final recommendations, contract negotiations, and implementation
assistance.
Training: Designing, developing, and implementing comprehensive training
programs for managers and supervisors. This includes designing the training
system and writing all necessary materials, such as workbooks, manuals, or
simulation games.
Engineering: Planning, design, and specifications for civil and structural
engineering projects. Special expertise in risk assessment for structures.
Maplewood: Additional Data Processing Consulting
Carroll, Franck & Associates Page 6
We . have worked extensively with both governmental units and private corporations.
Below is a list of specific references for projects similar to that proposed for
Maplewood. _
City of Shoreview, 1985 -. Present
1. Needs Assessment
2. Bid Specifications and RFP
3. Proposal Analysis
4. Vendor and System Recommendations
5. Contract Negotiation and Acquisition Recommendations
6. Organizational Analysis (internal procedure changes)
7. Application development for specialized files
8. Installation Assistance and Post -Audit Report
9. Long -Term Consulting
Contact: Gary Dickson, City Manager or B i l l Stawarski, Finance Director
Phone: 484 -3353
City of Prior Lake, 1984- Present
1. Needs Assessment
2. Bid Specifications and RFP
3. Proposal Analysis
4. Vendor and System Recommendations
5. Contract Negotiation and Acquisition Recommendations
6. Orientation Training
7. Installation Assistance
8. Follow -Up Reports
9. Application development for specialized files
10. Long -Term Consulting
Contact: Mike McGuire, City Manager: 447 -4230
Regional Transit Board, 1985
1. Needs Assessment
2. Computer System Specifications
3. Vendor and System Recommendation
4. Testing and Implementation Assistance
5. Long -Term Consulting
Contact: Elliott Perovich, Chairman: 292 -8789
Maplewood: Additional Data Processing Consulting
Carroll, Franck & Associates Page 7
City of Ramsey, 1983 -84
_ 1. Needs Assessment
2. Bid Specifications and RFP
3. Proposal Analysis
4. Vendor and System Recommendations
5. Orientation Training
6. Installation Assistance
Contact: Jeanne Haapala, City Accountant (now at Cottage Grove: 458 -2821)
Maplewood: Additional Data Processing Consulting
Carroll, Franck & Associates Page 8
A CARROLL, FRANCK &ASSOCIATES
TRAINING, ENGINEERING, AND PLANNING 533 LAUREL AVE., ST. PAUL, MN 55102
612- 228 -9151
LETTER OF AGREEMENT
The City of Maplewood and Carroll, Franck & Associates agree to the following:
1. Carroll, Franck & Associates will deliver the consulting services and products
outlined in the attached proposal for the fees . specified.
2. Any work beyond the scope of this proposal authorized by the City will be
performed at a rate of $65 per hour and $.21 per mile.
3. The City agrees to provide Carroll, Franck & Associates with timely access to
staff, existing system specifications, existing input and output, and timely
consideration of deliverables.
4. All documents delivered by Carroll, Franck & Associates become the property
of the City; Carroll, Franck & Associates retains the right to use these in
the future as work samples.
5. Payment terms:
a. The City agrees to pay Carroll, Franck & Associates a total of $11,000
for the delivery of the services and products outlined in Parts 1 -4 of
this proposal.
b. After the i n i t i a l payment, Carroll, Franck & Associates will b i l l the
City monthly based on the percentage of work performed.
c. Payment is due within 10 days of receipt of invoice.
d. The City may order work stopped on the project at the end of any
Part. In that event, the City shall pay for the percentage of work
performed on the project to date.
Agreed to:
Date:
City of Maplewood
2
Carroll, Franck & Associates
City of Maplewood
�E "WAW 3
MEMORANDUM
T0: City Manager �
FROM: Finance Director
RE: Budget Transfer for Data Processing Study
DATE:. August 19, 1986
Ac-ti on by; Co o i i.
Endors e d,
Modifi ec
Rei eotec�
The August 5th proposal from Carroll Franck & Associates for additional
data proce consul ti ng services has a cost of $11,000. If the
Council approves this proposal, it is anticipated that the portion of
the work that wi be done i n .1986 wil cost $5,000. Since this is not
included in the 1986 Budget, it is recommended that the Council approve
a $ transfer from the General Fund Contingency Account to finance
the 1986 costs. (The current balance in the General Fund Contingency
Account is $8,360.)
DFF:Inb
MEMORANDUM
Action by Council o,
TO:
FROM:
SUBJECT:
LOCATION:
APPLICANT /OWNER:
PROJECT:
DATE:
Re uest
Final plat approval.
City Manager Endorse
Associate Planner--Johnson Modifie
Final Plat Rej ected
Count Road B and English Street
County g
Ed Cave and Sons, Inc. Date
Cave's English Street Second Addition
August 14, 1986
SUMMARY
There are no unsatisfied conditions of preliminary plat approval.
Recommendations
Approve Cave's English Street Second Addition final plat for five
single— dwelling lots and a large sixth parcel for sixteen condo—
minium units.
BACKGROUND
Past Actions
6 -9 -86:
Council approved Cave's English Street Second Addition preliminary
plat and planned u n i t development for f i v e s i n g l e — d w e l l i n g lots and
sixteen condominium units. An accompanying request to vacate ob—
solete street and alley rights —of —way was also approved.
The minutes do not state any conditions of preliminary plat approval
however, the following conditions were considered as recommended by
the planning commission.
1. Lot six shall be designated as an outlot. It is the c1 ty's in—
tention to allow development of the outlot when an area storm sewer
project is contracted for. (Comments: This condition was deleted by
council and sixteen condominium units were authorized for Lot Six.)
2. City engineer approval of final utility, grading, and drainage
plans.
3. A ponding easement shall be shown on Lot Six'as required by the
city engineer.
4. Submission of a signed developer's agreement, with required surety,
to the city engineer for repair of English Street where utility connect —
ti ons are made and for the construction of sewer and water services
within the right —of —way.
50 Recording of the resolutions of vacation for alley and street
rights —of —way that exist on this site before final plat approval is
requested.
6, Increase the proposed ten —foot wide easement running along the
south l i n e of Lot Five and part of Lot Six, to fifteen feet of width.
7. Omit the utility easement not within the boundary of the plat.
8. Switch the proposed lot width of Lots Four and Five to accommodate
the wider utility easement required in condition 6.
Procedure
City council approval.
A ++ar`hmnn +c
1. Site plan (5- 22 -86)
2. Final plat (8 112 X 11)
3. Final plat (separate enclosure)
2
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1
kotion by Council:
MEMORANDUM ]Endorsed-....
Re J eet a d,,,,,,,...
TO: City Manager Date
FROM: Thomas Ekstrand -- Associate Planner
SUBJECT: Conditional Use Permit Renewal
LOCATION: 2083 Arcade Street
APPLICANVOWNER: Maria Silberbauer
PROJECT: Beauty Parlor Home Occupation
DATE: J u l y 31, 1986
SUMMARY
R equest
Renewal of a conditional use permit for a beauty parlor home occupation at
2083 Arcade Street
Comments
There have not been any complaints received over the applicant's home occupation
and all code requirements are being met.
Recommendation
Renewal of the beauty parlor home occupation permit for 2083 Arcade Street for
five years, since all code requirements are being met and there have not been
any nuisance complaints received from the neighborhood.
Approval is subject to the following conditions: p
1. A five —pound ABC fire extinguisher shall be installed in the beauty shop.
2. On— street parking by customers shall be discouraged.
3. No expansion of the permit in any way shall occur without the approval of
the City Council,
PAST ACTION
6 -1 -72:
Council originally approved the home occupation.
6- 21 -73:
Council renewed the permit for one year.
7- 20 -78:
Council renewed the permit for five years.
10-25-83:
Council renewed the permit based on the following findings:
1. All code requirements are being met.
2. There have not been any nuisance complaints received from the neighborhood.
Renewal was subject to the following condition:
1. There permit may be renewed in three years by the City Council.
2. A five —pound ABC fire extinguisher shall be installed in the beauty shop.
3. On— street parking by customers shall be discouraged.
4. No expansion of the permit in any way shall occur without the approval of
the City Council,
PLANNING CONSIDERATIONS
1. Land Use Plan designation: RL, low density residential.
2. Zoning: R -1, residence district (single dwelling)
3. Code requirements:
a. All requirements of the city code relating to home occupations are
being met.
b. Section 36 -442 (e) provides that upon review of a home occupation renewal
request, the council may specify an indefinite term or specific term
not to exceed five years for subsequent reviews.
C, The city's licensing code requires that a license be secured from the
city clerk annually in the month of January to continue operation of
a home o-ccupation. This license has been obtained.
Attachments:
1. Location Map
2. Property Line Map 2
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Page 3 — Attachment 1
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Page 4 — Attacment 2
4
N
TO:
FROM:
SUBJECT:
LOCATION: %
APPLICANT /OWNER:
PROJECT:
DATE:
City Manager
Thomas Ekstrand — Associate Planner
Conditional Use Permit Renewal
Northwest Corner, Ivy and Century Avenue
Richard Pearson
Rolling Hills Mobile-Home Park
August 15, 1986
Action by Council #
Endorse,
Modified.....-
lief ecte
Dat e
SUMMARY
Request
Renewal of the conditional use permit for the Rolling Hills Mobile Home
Park,
Comments
Rolling Hills is now 98% full. There are only four vacant home sites left.
Staff's primary concern is regarding the completion of tree installation.
Due to a large amount of tree loss, the applicant must replace these trees
with new material. This has been discussed with Mr. Pearson, as his letter
(page7) indicates, and he will be planting these trees this fall.
Recommendation
Renewal of the conditional use permit for Rolling Hills Mobile Home Park
for one year.
1
PAST ACTIONS
10-25-82:
Council approved-the conditional use permit for the mobile home park.
4-23-84:
permit to increase the permitted
conditional use
Council amended the P
number of home sites from 245 to 246. Council also required the com-
pletion of the storm shelter by 6- 22 -84.
7 -9 -84:
Council amended the conditional use permit to permit storage sheds with -
i n the 30 foot setback area from public rights -of -way.
7 -23 -84
Council required that no mobile homes be moved into the park for three
weeks.
8-13-84:
Council amended the conditional use permit to allow Mr. Pearson 60 days
in which to get site improvements completed on a mobile home site, once
a home is in place.
Council also left a one year renewal period on this conditional use
permit. t. Refer to page 4 for the conditions of approval of this condition-
al use permit.
5 -13 -85
Council approved a site plan revision to allow Mr. Pearson to construct
a wooden fence on the Ivy Avenue right - of - way. Mr. Pearson decided not
to build the fence.
7-25-8S
The review board approved a site plan revision to allow Mr. Pearson to
construct a tot lot adjacent to the storm shelter.
8 -12 -85
Council renewed the conditional use permit for one year.
10 -8 -85
z
The review board conditionally approved a revision to the site plan to
permit carports and decks at the park.
Attachments:
1. Location Map
2. Minutes of 8 -13 -84
3. Applicant's letter dated 8 -5 -86
2
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3 Attachment one
r
c. Counc i lmember Bastian moved to grant a 60 day extension for the Rolling Hi
M o b i l e Home P ark to comp 1 e e e ayi ng of - sod and necessary seea i ng .
Seconded by Counci lmember Wa s i 1 uk . Ayes - all .
d. Councilmember Anderson moved to leave the berm as it is resentl
p Y
Seconded by Counci lmember Wasi luk. Ayes - all •
e. Counci lmember Bastian introduced the following resolution and moved its adoption:
84 -8- 121
WHEREAS, the City initiated an amendment to a c o n d i t i o n a l use permit for
a mobile home park at the following described property:
The Northeast quarter of the Southeast quarter of Section 24, Townsh
24 Range p
g 22
WHEREAS, the procedural h i story of this cond i t i-ona 1 use permit i s as f ollows :
1 . The o r i g i n a l c o n d i t i o n a l use permit was approved by the Maplewood ewood C i t
p Y
Council on October 25, 1982 and revised on April 24 and July 9, 19840
2. The Maplewood City Council continued the hearing h e l d on July �
9 1984
to consider further amending or revoking the c o n d i t i o n a l use p ermi t . Notice
thereof was published and mailed pursuant to law. A11 p
ersons resent at said
p
hearing were given an opportunity to be heard and resent written statements.
The p
Council also so considered reports and recommendations of the C i t y Staff. Council
amended conditions nine and 24.
i FURE 3 . RESOLVED BY THE MAPLEWOOD CITY COUNCIL that the above
1. Prior to the spring thaw and until Ju 1, 1984, improved (gravel or
similar materia 1 off p
street parking pads sha be provided for each vehicle
associated with an occupied unit. Unrestricted enter enc.v vehicle access must
be a v a i l a b l e at times.
2. A mobile home shall not be moved onto a lot after April 23 1984 un � i l
a street is paved in front of the lot,
3. There shall be no exterior storage of equipment, such as bikes hoses
lawnmowers, rakes, etc.
4. Each lot shall be allowed an exterior 0
s storage shed of no more than 1
sq uare feet. g 2
q Such shed must be kept in workmanlike ike repa and p a anted.
5. No access shall be allowed to Century Avenue,
6. No construction or grading shall be allowed to disturb the tamarack
grove.
7. The private sanitary sewer, water mains and street shall be constructed
to be consistent with the Maplewood and St. Paul Water Utility standards to ensure
a reasonable level of service.
4 Attachment two
8/13
80 A l l utility i n s t a l l a t i o n s shall be underground,
9. The private streets must be at least 28 feet in width with parking
side •' intersections,
p g
on one
only. No parking shall be permitted i n the vicinity c i n ty of
The Director of Public Safety shall specify the no parking distances for each
intersection. Signs shall be posted by the p ark owner when a v a i l a b l e ,
lo. Water lines must be flushed at least once each year or as required
by the environmental health o f f i c i a l ,
11. All storm water discharge must be directed to the wetland to the west.
No connection to the City storm sewer shall be allowed.
12. All mobile homes must be new, skirted and tied down. Skirting shall
extend from the frame of the
chassis to the ground. Skirting must be painted
to complement the m o b i l e home.
13. All tie -downs and foundations must meet the State Building Code.
14. (a) Construction" on the below-grade storm shelter shall begin n Ma
11 1984 and shall be g y •
completed by June 22, 1984, unless the Director of Public
Safety extends the deadline due.to circumstances beyond the control of the devel-
oper,
(b) The design of the below grade structure must be approved b the D'
pp r • y Director
of Emergency Services, i n c l u d i n g emergency lighting, vent i 1 at i on and sanitary
tar
facilities, y
(c) The above grade portion of the building must receive approval from
the Design Review Board before construction.
(d) The storm shelter must remain free of storage and available for use.
(e) No further permits for additional mobile homes shall be issued until
the shelter is completed.
15. The sign regulations for the R -3 district shall apply.
PP . Y
16. The following minimum setbacks shall apply.
Pp . Y
(1) Twenty feet to a private street.
(2) Thirty feet to a public right of way, except for storage sheds.
(3) Five foot side yard setback on the side opposite the entry.
(4) Twenty foot side yard setback on the entry side.
17. No structures shall be allowed in a required setback except for an
accessory building P
Y g i n the twenty foot side yard setback and the thirty foot set-
back from a public right of way. An accessory building must have a id
y g side yard
setback of at least five feet .
18. Sales of mobile homes shall be limited to those owned b ark residents
and those sold b the y p
y park owner for placement acement i n the park.
19 . The developer shall provide traffic control signs as re u i
red b the
Director of Public Safe ty,
q y
0
8/13
20. Compliance with all pertinent State Statutes and /or regulations,
2 1 . No v a r i a t i o n shall be permitted from the site plan dated 3 -21 -83 without
Community Design Rev i Board approval,
22. The number of mobile homes shall not exceed 246.
23. This-conditional use permit shall be reviewed in one year to determine
compliance with conditions and whether a change in conditions is necessary to
resolve problems that may have developed.
24. ( a ) After April 23, 1984, the f o l l o w i n g improvements rovements must be installed
within sixty days after a m o b i l e home i.s placed on a lot:
(1) A paved driveway and off street parking pad at least sixteen feet
wide and twenty feet deep,
( 2 ) A thirty inch wide sidewalk from the m o b i l e home entrance to the
parking pad subject to placement of entrance decks.
(3) All required landscaping on the lot. If the landscaping cannot
P 9
be completed within sixty days, a letter of credit or cash escrow shall
be deposited with the Director of Community Development to ensure installation.
(4) Skirting.
(b) Improvements required in item 24 (a) shall not a pp 1 y to model homes,
25. If any of the above conditions are not met no a d d i t i o n a l m o b i l e
homes
shall be moved into park.
Seconded by Counc i lmember Was i 1 uk . Ayes - all,
A
R I
011ing Hills of Maplewood
u
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MOBILE-HOME PARK • 2736 Mickey Lane • Maplewood, Minnesota 55119
August 5, 1986
City of Maplewood
c/o Mr. Thomas Ekstrand
Associate Planner
RE: Conditional Use Permit Renewal and Tree Re placement
Tom:
Regarding your letter to me of .duly 8, 1986 pertaining
to the above, it's been our experience that we have
had much difficulty in growing trees in heavy clay
soil. We have had a large number of trees die on us.
Therefore, we have found a solution as of Fall of 1985.
That solution consists of planting bulb and burlapped
green ash trees. These trees are the most heardiest
trees you can plant and they are approximately 3 1/2
inches in circumference and weigh: -approximately 350 lbs.
per tree. The enclosed photo's are of this type of tree
we planted last Fall. As you can see they are growing
good and look beautiful. Residents are very.pleased!
Please call me if you have any questions.
S i n c e r e Syr; ...�� -.._...�.....w..
Dick Pearson -~--- ---�-'
Rolling Hills of Maplewood
P.S. We will be planting trees such as these at
every lot throughout the park, this year (Fall)).
Enclosure
AUG 0 u 198fi
7
E -7
Ao Lion by Council r:,
TO :
City Manager
En dorse - - ��-.�-
FROM:
Thomas Ekstrand-- Associate
Planner
Modified..,...,
SUBJECT:
Planned U n i t Development
Renewal
ReJ ecte
LOCATION:
McMenemy Street and Sloan
Place
Date
APPLICANT:
St. Paul Business Center
(Donald
Bachmei er. )
PROJECT:
St. Paul Business Center
East
DATE:
August 15, 1986
SUMMARY
Re uest
Renewal of a PUD for three service commercial buildi
Project Description
1 . B u i l d i n g area: 85,000 square feet
2. Types of use: 65% office and 35% warehouse space
3. Refer to page 6 for the s i t e p l a n
Comments
Council conditions and code requirements are being met with the excep—
tion of the posting of handicap parking stalls in accordance with state
requirements. The applicant has ordered the signs, though, and will be
installing them when they arrive.
Recommendation
Renewal of the PUD for the St. Paul Business Center East for five years.
BACKGROUND
Site Description
1. Acreage: 6.8 acres
2, Existing land use: St. Paul Business Center East (under construction)
Surrounding and Uses
Northerly: Skillman single dwellings fronting Sloan Place and an
apartment fronting Skillman Avenue
Westerly: I -35E. Across I -35E is the St. Paul Business Center
Southerly: NCR building, Sloan Place and Parkside Fire Station
Easterly: McMenemy Street, undeveloped land and single dwellings
5- 22 -84:
The communitry design review board denied the applicant's request for site
plan approval. The board felt that their review should be conducted after
the use had been approved by council.
6-11-84:
Council conditionally approved a PUD for this development (page7).
7-10-84:
The board conditionally approved building elevations.
5-14-85
The review board approved a sign plan for this development.
7 -8 -85:
Council renewed this PUD for one year
PLANNING CONSIDERATIONS
!. Land use plan designation: LSC,'limited service commercial
2. Zoning: F, farm r e s i d e n t i a l
3. Section 36 -442 of the zoning code states the following regarding con-
ditional use permits and PUDs:
.(e) All conditional use permits shall be reviewed b the council within
y t n
one year of the date of initial approval. At that review the council may
2
specify an indefinite term or specific term, not to exceed f i v e years,
for subsequent reviews. The council may impose new or additional con —
ditions upon the permit at the time of the initial or subsequent reviews.
A conditional use permit shall remain in effect as long as the conditions
agreed upon are observed, but nothing in this section shall.prevent the
city from enacting or amending official controls to change the status of
conditional uses. Any conditional use that meets the agreed upon condi—
tions is later disallowed because of the city enacting or amending of—
ficial controls shall be considered a l egal , nonconforming , use.
A a . 1
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. Conditions of approval dated 6 -11 -84
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ST. PAUL
49
LOCATION MAP
Attachment one N
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1 1.3 �i► cu,.
i t
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ST. PAUL �, N
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BUSINESS ,' ty PARKSIDE
' CENTER 15 6.03 `. _ _ ��
( . F I � A o N
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ak � tFL► ►c.l COQ I ` � � 4, 8 c,.l !
(1 3) ST. PAUL BOARD
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wo
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PROPERTY LINE / ZONIN.G MAP
5 Attachment two
now-
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100
8 98
r
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898
3as . ' 59 I .
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north scale 1" - 60
PARKING,
65% office
36 %, service ..'30
required u G r.e.
provided - X 313
BLD04 AFJEA3
` bldg.# 1 37800.8F
,b1dg ##2' a• 31600 cry •,.
bldg.f3 16700 lb
total w 86 $F
MAY 31
T. PAUL BUSINESS CENTER E
olgt & tourre'inc:,'
e�rn til�nr+4�! ZF
SITE PLAN
6
Attachment three
Q
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10. The use would cause minimal adverse environmental effects.
-A p p r o.v.a......�..,].,.t ►....1~.1
1. The following types of uses shall be ermi tted : office service warehouse,
la p ouse,
display y, light manufacturing, assembly wholesale business, and one caretaker apartment,
2. Retai sale of. goods,. restaurants, and heavy manufacturi shall not be allowed.
3 . Outdoor storage of m a t e r i a l s or goods sha not be permitted without ap
from Ma 1 ewood' s Director rector of Co
p Community ty Deve 1 opment .
4. Included in all leases will be a clause that "no noise, odor, or conduct
shall be permitted at any time which will d i strub or annoy ther tenants or adjacent
property owners."
y � nt
5. Occupancy permits must be obtained from the City Building Official for each
new tenant as required b g
q y the State Building d i ng Code .
6. Those businesses involved with exterior vehicle storage, such as vehicle
rentals or mov�n companies, shall g
• g p l l have one parking space for each such vehicle,
i n addition to those required by City Code, on the site,
7 . The site p l a n dated May 31, 1984, shall become a p art of the PUD p ermit,
All construction shall •
be i n accordance with this plan and the conditions in t h i s
agreement except for the following changes and conditions:
a. The app shall obtain approval from MnDOT to discharge water from the
one - site ho lding and into
p the state's drainage system.
b. If construction has not begun within 1 1 years of t h i s agreement board
P
review shall be repeated, g '
C. Site security lighting shall be provided and shall be directed or shielded
so not to cause any undue glare onto adjacent properties or roadways.
d. If any adjacent property is disturbed or prop irons removed due to c p y on -
struction of
the site, that property shall be restored and irons replaced b
the app y
e. Grading, drainage and utility plans sha 11 be subject to the City Engineer's
approval,
f. An erosion control p l a n acceptable to the City Engineer shall be submitted
r i or to the issuan
P nce of a building 1 d i ng permit for erosion on contro 1 during construct
g. Parking areas shall be striped and all bituminous areas shall have cont i nous
concrete curbing.
h . Approval of plans does not constitute approval of a b u i l d i n g permit.
i . All trash dumpsters sha 1 -1 be stored in masonry enclosures osures with a 100/
y opaque
wooden gate according to ordinance, and shall be a color and material compatible
p ble
with the building* g Location and design shall be subject to staff approval,
j. All setbacks shall meet code requirements.
7-
k . At least seven handicap parking spaces shall be provided at locations nearest
building entrances.
8. State of Minnesota approved signing for handicap parking, n , fire 1 ane . veh i c 1 e
traffic � affic P g '
and pedestrian traffic shall be provided subject to the approval of the
Director of Public Safety,
9 A
11 buildings shall be protected with a s p r i n k l e r system, subject to the
, approval of the Director of Public Safety,
10. All roof-top equipment shall be screened according to P ordinance, excep
that air conditioning equipment shall not be placed on the roof surface.
1 1 . B u i l d i n g design shall be approved by the Community Design Review Board prior
to the issuance of any footing and foundation permits. Special attention shall be
given to building appearance, particularly roof design, to maximize aesthetic a Ppeal
for the adjacent homeowners along Skillman Avenue.
12. The City Council shall review this c o n d i t i o n a l use permit within one y ear
of the date of this approval.
13. The proposed construction must be substantially started within one ear
of Council approval � y •
pp or this permit shall be null and void, unless es s the City Counc 1
grants a six -month time extension.
14. Outdoor screening and p l a n t i n g shall comply with Section 36 -27 of C i t y Code,
15. No truck trailers shall sit on the site for more than 48 hours, unless weather
conditions prevent removal.
Seconded by Counc i lmember Was i 1 uk . Ayes - all,
h. Mrs. Mary I ppe 1, Bond Consultant for Briggs and Morgan, explained s oke and the
P
specifics of the industrial revenue note.
i . Counc i lmember Ma i da introduced t following resolution and moved its a d o p t i o n :
84 - 6 - 81
RESOLUTION RECITING A PROPOSAL FOR A
COMMERCIAL FACILITIES DEVELOPMENT PROJECT
GIVING PRELIMINARY APPROVAL TO THE PROJECT
PURSUANT TO THE MINNESOTA
MUNICIPAL INDUSTRIAL DEVELOPMENT ACT
AUTHORIZING THE SUBMISSION OF AN APPLICATION
FOR APPROVAL OF THE PROJECT TO THE
ENERGY AND ECONOMIC DEVELOPMENT
AUTHORITY OF THE STATE OF MINNESOTA
AND AUTHORIZING THE PREPARATION OF
NECESSARY DOCUMENTS AND MATERIALS
IN CONNECTION irJITH THE PROJECT
WHEREAS,
(a) The purpose of Chapter 474, Minnesota Statutes, known as the Minnesota In -
dustr i a 1 Development Act (the "Act ") as found and determined b the legislature i s
to promote the welfare far y
p e of the State by the active attraction and encouragement and
development of economically sound indus g
ry and commerce to prevent so far as possible
the emergence of blighted and marginal lands and areas of chronic •
c unemp 1 oyment ,
f.8 .
Ati
SUMMARY
-Re
F -/
Approval of a 15-foot rear y ard setback variance to place a stora
g ara g e five-feet from the rear propert line. Code re 20
feet,
Proposal
1 . See the map on pa 7.
2* The proposed 32- b 24-foot (768 s feet frame buildin
would be placed alon the westerl ed of the parkin lot,
3. The proposed g ara g e would have lap sidin and be used for the
stora of site maintenance e -(snow plow, lawn mower, etc.)
r nm m ez� n i- cz
The intent of the ordinance is to buffer residential propert from
commercial development with a 20-foot landscaped setback. Even
thou a five-foot setback is proposed, there are sufficient trees
and shrubber to provide a screen. Also, the most effected dwellin
is 215 feet awa The proposed structure is no different than a
residential g ara g e, which is t placed as close as five feet
to adjoinin side propert lines in sin nei
The hardship, as stated b the applicant, is that if a 20-foot setback
was provided, the .traffic flow within the parkin lot would -be
disrupted. This g ara g e is also proposed to be in the best possible
location relative to its concealment from other properties and from
the street.
S could be met if the g ara g e was placed on the north half of
the site. The applicant, however has future plans to split off
this piece for sale as another office site or as future expansion
area for the existin buildin The applicant should be aware that
i-f the propert is split, there must be 40 parkin spaces provided
for the existin office to meet code re This.ma hinder a
future lot division,
Aotion " touncil:
MEMORANDUM
Endorsed.. ...
Modified,.,.,..
Rej ected.,,....
TO:
Cit Man
Date
FROM:
Thomas Ekstrand,
Associate Planner
SUBJECT:
Gara Setback
Variance
LOCAITON:
1709 McKni
Road
APPLICANT/OWNER:
Mike and Dave
Peterson
PROJECT:
Stora Gara
DATE:
Jul 29, 1986
SUMMARY
-Re
F -/
Approval of a 15-foot rear y ard setback variance to place a stora
g ara g e five-feet from the rear propert line. Code re 20
feet,
Proposal
1 . See the map on pa 7.
2* The proposed 32- b 24-foot (768 s feet frame buildin
would be placed alon the westerl ed of the parkin lot,
3. The proposed g ara g e would have lap sidin and be used for the
stora of site maintenance e -(snow plow, lawn mower, etc.)
r nm m ez� n i- cz
The intent of the ordinance is to buffer residential propert from
commercial development with a 20-foot landscaped setback. Even
thou a five-foot setback is proposed, there are sufficient trees
and shrubber to provide a screen. Also, the most effected dwellin
is 215 feet awa The proposed structure is no different than a
residential g ara g e, which is t placed as close as five feet
to adjoinin side propert lines in sin nei
The hardship, as stated b the applicant, is that if a 20-foot setback
was provided, the .traffic flow within the parkin lot would -be
disrupted. This g ara g e is also proposed to be in the best possible
location relative to its concealment from other properties and from
the street.
S could be met if the g ara g e was placed on the north half of
the site. The applicant, however has future plans to split off
this piece for sale as another office site or as future expansion
area for the existin buildin The applicant should be aware that
i-f the propert is split, there must be 40 parkin spaces provided
for the existin office to meet code re This.ma hinder a
future lot division,
Staff has some concern that the size of the proposed garage is larger
than what would normally be needed for site maintenance equipment. A
large garage may encourage a useage that is not permitted in .a LBC,
limited business commercial district, for instance, storage of
building supplies or rental of garage space for nonoff ice - related
use. The applicant should be aware of the use limitations of an
LBC district which only allows offices, medical clinics and day -care
facilities.
Staff's final concern is relative to site improvements. The site
should be brought up to code to provide a trash dumpster enclosure,
stop signs and parking lot striping of the northerly lot. This would
be addressed during the review of the building design plans.
Recommendation
Adoption of the resolution on page 12 approving a rear yard setback
variance of 15 feet - for a 24- by 32 square -foot storage garage at
1709 No. McKnight Road, on the basis that:
1. The intent of the ordinance would be met since there is adequate
screening already provided and there is a substantial setback of 215
feet from the neighbor's house to the west.
2. The proposed garage would be following the existing five -foot
setback already established by the parking lot.' Not following this
established setback would create a hardship since traffic flow within
the parking lot would be disrupted.
3. Placing the garage on the north half of the site would interfere
with plans for future expansion of this building.
4. The garage would be placed in the least noticeable spot.
2
BACKGROUND
Site Description
1. Acreage: two
2. Existing use: a two -story office building
Surrounding Land Uses
Northerly and westerly: single dwellings
Easterly: McKnight Road and the Townhouses of Maplewood
Southerly: a single dwelling and 7 -11
Past Action
6 -1 -78:
Council amended that land use plan from RL , low density residential
to SC, service commercial.
7 -6 -78:
Council rezoned this site from R -1, single dwelling residential to
LBC, limited business commercial.
PLANNING CONSIDERATIONS
1. Land use plan designation: SC
2. Zoning: LBC
3. Section 36 -27 requires a landscaped area of not less than 20 feet
in width shall -be provided where a nonresidential use would be within
200 feet of ,a residentially -zoned property. See page 9.
4. Section 367.11 Subdivision 6 (2) of the state law requires that
the following findings be made before a variance can be g ranted.
a. Strict enforcement would cause undue hardship ecause
p of
circumstances unique to the property under consideration.
b. The variance would be in keeping with the spirit and intent
of the ordinance.
"Undue hardhsip" as used in connection with the grantin g of a
variance means the property in question cannot be put to a reasonable
use if used under conditions allowed by the official controls. The
plight of the landowner is due to circumstances unique to his
property, not created by the landowner, and the variance, if granted,
will not alter the essential character of the locality. Economic
considerations alone shall not constitute an undue hardshi p if
reasonable use for the property exists under the terms of the
ordinance.
Citizen C omments
Staff surveyed the surrounding property owners within 350 feet for
their comments. Eleven had no comment, two were in favor and three
objected. Those that objected, all of which are from the Townhouses
of Maplewood, made the following comments :
1. See page ' 10,
2. "I object to this proposal because the structure will be
maintained as crummy as the north parking lot."
3. "I object to this proposal because eyesore, increased LARGE
traffic, additional use of utility equipment, damages road conditions
unnecessarily."
mb
Attachments:
1 Location Map
Property Line /Zoning Map
3. Site Plan
4. Applicant's Letter
5. Landscaping/Screening-ordinance
6. Citizen comments
70 Resolution
4
BC R l
i F
MI Cr
m M ; 0 0 ".`` x• F 0
w 0
OSEWOOD r F
1
R
WE. F R3 Cr
> R 2
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0
y �Q R (PUD) R N R C R
N W
F F w a
1 n z
�• RIR.EY AVE
R R 3 "
w •
_ :AV2 J R2 F
3
• R R F
I• x BC +�c a R Cr R (PUD)
o w ; :' -LBC
N
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F
R3
= a R = I R F R3 R3
(PUO AVE
N (R2) F F R3
z q IDAHO AVE I _
R � R R F Mt
2) (PUD)
Ml
M2
M AKE RD
.__.� R3 _
�
R3 (PUD)
N w F R3
C a Ml
IF r '
�. a c E . R3 U
RZ R PUD) E. .
MARYLAND . R AvE R
• R ( PUD) R W
J �
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. F
LBC
Ln
►- 3
MAGNOL AVE
. 8E E '� R E `' � c(M '
J Lam.
Q � R J or � P
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R f R
E AVE S �� MARV ST R AVE
R F R
v) TILL 2" av . BRAND AVE
R3 F
WF- . o
o F C
R �' F
BC(M BUSH R LBC
�•
R o R F F
� •
v M A
BC R R3
LOCATION MAP
5 Attachment One
A
4
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• 1 � ' .fit •►c
T*VAL V
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1 6TA L
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S. 21
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PROPERTY LINE /ZONING MAP
6 Attachment Two
4
N
7-11
Convenience Center
SITE PLAN
Attachment Three
N
f - P-cj
00(
I P,,4L
de00
7�-
44
400
Attachment Four
0
LANDSCAPING AND SCREENING ORDINANCE
SEC. 36--27
(a) A landscaped area of not less than twenty (20) feet in width
shall be provided where:
(1) A nonresidential use would be within two hundred (200)
j feet of a residentially zoned property.
(2) A multiple dwelling abuts property zoned for single or
' double dwellings.
' (b) Screening shall be provided where:
� 1 The 1' •
() fight from automobile headlights and other sources
would be directed onto residential windows.
(2) There would be exterior storage of goods or materials which
could unreasonably annoy or endanger surrounding prop-
erty owners. '
(3) Except for mobile homes, town houses, single and double
dwellings, all mechanical equipment on the ground or roof
shall be screened on all sides so as not to be visible from.
public streets or adjoining property.
Such screening shall be designed and constructed of a ma-
terial(s) that is compatible with the principal building and
subject to community design review board approval.
(c) Screening shall be satisfied by the use of a screening fence,
planting screen, berm or combination thereof. If the topography,
natural growth of vegetation, permanent buildings, or other bar-
riers meet the standards of subsections (1) and (2) below, the
may be substituted for all or part of the screening ence or lan -
ing screen:
g p t
(1) A planting screen shall consist of evergreen plantings.
Trees shall be a minimum of two and one -half (2 inches
in trunk diameter, two (2) feet above grade. Shrubs may be
used in combination with a berm and shall be a minimum
of two (2) feet in height. Spacing of trees and shrubs shall
be so as to create an eighty (80) percent opaque screening
at least six (6) feet in height.
(2) Berms shall have mowable side slopes. Slopes greater than
two and one -half (2 to one may be used if the slopes are
stepped with retaining walls. Plant materials resistant to
erosion may be substituted for sod when approved by the
community design review board.
(3) Screening fences shall be painted or stained whenever nec-
essary, so as not to fade, chip or discolor. Broken or knocked
down fences shall be repaired. Planting screens shall be
maintained in a neat and healthy condition. Plantings
that have died shall be promptly replaced.
(d) Screening may be satisfied with a screening fence. A screen-
ing fence shall be attractive, compatible with the principal build-
ing and surrounding land uses, at least six (6) feet in height, and
provide a minim eig hty ) p erce nt.
um opaqueness of ei ht (80 g
(e) Trash container enclosures shall be provided around all
trash containers and shall be one hundred (100) percent opaque..
They shall be protected by concrete - filled steel posts or the equiva-
lent, anchored in the ground at the front corners of the structure.
If the enclosure is masonry, the protective posts may be omitted.
In all instances, the enclosure must be of a design, material and
color compatible with the building and be kept in good repair.
A gate that provides one hundred (100) percent opaqueness shall
be provided.
Pa The community design review board may waive
Pag 9 requirements if t Y any part of these
re
4 they find that the trash container would be hid-
den fronn adjacent properties and streets. (Ord. No. 630 § 1
11- 22 -82; Ord. No. 580, § 1, 2- 11 -85) '
Attachment Five
CITY OF.
MAPLEW001'D
1902 EAST COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109
OFFICE OF COMMUNITY DEVELOPMENT
770-4560
June 30, 1986 ,
PROPOSED STORAGE GARAGE
This survey is to get your opinion on an application the
r pp city has
received for
property in your neighborhood. The application is for
a 24 by 32 foot garage behind 1709 McKnight Road (office building).
9
(See the enclosed map.) The applicants and owners '
p e s are Dave and Mike
Peterson,
Your opinion is needed to assist the cit staff and planning '
y p g commission
in preparing a recommendation to the city council. Once this r
su vey
is completed, you will be notified of any s. ublic hearings.
g
Please indicate your opinion and comments below and re '
turn this entire
letter to me in the enclosed postage— aid envelope b
You would p P y July 10, 1986.
I f
y ld like further , information, please call me at 770 -4560
between 8 a, m, and 5 pa m. Thank you for our comments T
i ven careful 1 y They will be
9 consideration.
Y16-YA
TOM EKSTRAND — ASSOCIATE PLANNER
jw
Enclosure
am in favor of this proposal because
I have no comment.
I object to this proposal because TIfL
10 Attachment Six
1 Lal
er"
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ed-
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C7
11
Pursuant to due call and notice thereof, a regular meeting of
the City Counc i 1 of the City of Maplewood, Minnesota was duly called
and held in the council chambers in said city on the day of
1986 at 7 p.m.
The following members were present:
The following members were absent:
WHEREAS, Mike and Dave Peterson applied for a variance for the
following- described property:
The north 295 feet of the south 559 feet of the east 295.3 feet of SE
1/4 (subject to road) of Section 14, Township 29, Range 22.
This property is also known as 1719 No. McKnight Road Maplewood;
WHEREAS, section 36 -27 (a.l.) of the Maplewood Code of
Ordinances requires a 20 -foot setback when a nonresidential use would
be within 200 feet of residentially -zoned property;
WHEREAS, the applicant is proposing a setback of five feet,
requiring a variance of fifteen feet;
WHEREAS, the procedural history of this variance is as follows:
1. This variance was applied for on July 1, 1986.
2. This variance was reviewed by the Maplewood Community Design
Review Board on July 22, 1986. The Board recommended to the city
council that said variance be
3. The Maplewood City Council held a public hearing on
to consider this variance. Notice thereof was published and mailed
pursuant to law. All persons present at said hearing were given an
opportunity to be heard and present written statements. The council
also considered reports and recommendations of the city staff and
planning commission.
NOW, THEREFORE, BE IT RESOLVED BY THE MAPLEWOOD CITY COUNCIL
that the above - described variance be approved on the basis of the
following findings of fact:
1. The intent of the ordinance would be met since there is
adequate screening already provided and there is a substantial
setback . of 215 feet from the neighbor's house to the west.
2. The proposed garage would be following the existing five -
foot setback already established by the parking lot. Not following
this established setback would create a hardship since traffic flow
within the parking lot would be disrupted.
12 Attachment
Seven
3. Placin the g ara g e on the north half of the site would
interfere with plans for future expansion of this buildin
4. The g ara g e would be placed in the least noticeable spot.
Adopted this da 'of 198
Seconded b A
STATE OF MINNESOTA
COUNTY OF RAMSEY SS.
CITY OF MAPLEWOOD
I, the undersi bein the dul q ualified and appointed clerk
of the Cit of Maplewood Minnesota, do hereb certif that I have
carefull compared the attached and fore extract of minutes of a
re meetin of the Cit of Maplewood, held on the da of
, 1986, with the ori on file in m office, and the same is a
full, true and complete transcript therefrom insofar as the same
relates to this variance.
Witness m hand as such clerk and the corporate seal of the cit
this da of s, 1986,
Cit Clerk
Cit of Maplewood
13
1 VI. VISITOR PRESENTATIONS
IVII. COMMUNICATIONS
;VIII. NEW BUSINESS
A. Variance--1709 McKnight
Secretary Olson said the applicant is requesting approval of a 15 —foot rear yard
setback variance to place a storage garage five feet from the rear property line,
Code requires ZO feet.
Some of the commissioners questioned what the unusual hardship was to recommend
approval of the variance. They questioned what is proposed for the north
part of the lot for uses in the future.
Secretary Olson said no specific proposals have been made.
Some of the commmissioners felt the structure could be constructed adjacent
to the north parking lot, rather than requiring the variance to be constructed
as proposed. They felt there were other alternatives on the site.
Chairman Axdahl asked if there was anyone present who wished to comment on the
proposal,
Mike Peterson, applicant, said it was their understanding they had sufficient
parking to meet the code, that is the reason they requested the garage to be
located as proposed. He had thought of splitting the lot in the future.
The commission questioned if the adjacent property owners were notified of
the proposal .
The applicant said he did not contact them, however he felt the city had
notified them.
Commissioner Fischer moved the planning commission recommend the city council
deny the variance on the basis that strict enforcement of the ordinance would
not cause undue hardship because of circumstances unique to the property..
There are other sites on the property that could be utilized for the purpose
without requiring a variance. Fourteen parking spaces of the nor -th lot are
necessary to meet.present parking requirements under present ordinances for
this building.
Commissioner Sigmundik seconded Ayes -- Commissioners Axdahl,
Barrett, Fischer, Fiola, Larson, Sigmundik, Whitcomb
Nays -- Commissioner Cardinal
B. Rezoning and preliminary Plat-- Miggler Addition (Highway 61)
Secretary Olson said the applicant is requesting a rezoning from R -1 to M -1
and a preliminary plat to create nine industrial lots.
3 8 -4 -86
Action by Council:
MEMORANDUM Endorsed....
Modif ie
Rej ected -- -
TO: Da,t e
City Manager
FROM: Director of Community Development
SUBJECT: Code Amendment — Parking (motor vehicle repair)
DATE: July 31, 1986
The Council tabled this ordinance on July 28 to consider whether
additional parking for employees should be provided. The staff visited
five "mi nor. repair" businesses in the Mall area. We found the following:
Business
Firestone
Rapid Oil
Midas
Aamco
Goodyear
Service Stalls Cars Parked
6 15
4 6
6 15
6 11
9 11
Two of these businesses had more parked cars than the proposed code of
two spaces per service stall. The attached ordinance, therefore, increases
the parking to two spaces per service stall, plus on space per employee
and one space for each business vehicle that is stored on —site.
ac
Attachment: staff report
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
Request
City Manager
Thomas Ekstrand -- Associate Planner
Code Amendment -- Parking (Motor Vehicle Repair)
August 1, 1986
Amend the code to establish minimum parking requirement for motor
vehicle repair uses.
Reason for the Code Amendment
The city ordinance does not provide specific parking requirements P g re q nts for
vehicle repair, only a general commercial -use parking requirement i
requirement for motor -fuel s p g q re
ment and a
stations with service stalls. These two
standards require more parking th - an needed for motor vehicle '
uses,
repair
Explanation of the Proposed Ordinance
Staff surveyed 19 metropolitan cities for their arkin requirements
air us P g q cements
far motor vehicle repair es. (see page 3 .) There are three ways
these cities require parkin a
g -- general parking requirement for all
businesses, a specific number of stalls er square P q footage for motor
vehicle repair uses and a specific number of stalls er service ce bay .
A parking stall per service bay ratio is the most logical way t
g y o
determine parking need. The parking stall er square-foot p q concept is
i
rather arbitrary for repair garages, since t does not relate to
the
extent of the repair activity that would occur. Applying a base
number of parkin stalls in a
g addition to a stall per service bay ratio,
also tends to be somewhat arbitrary and may man require too
than are actually needed, q Y spaces
The proposed ordinance takes into account parking for employees p "minor g p gees as well
as spaces needed for customer vehicles. The vehicle repair"
category reflects the current trend of rapid-service
pid- service repair garages
that specialize In providing heir service ice while the customer waits
(examples: Jiffy Lube, Precision Tune, Midas Muffler). T "
air" cat ) he general
vehicle repair" category relates to those garages that perform major
repairs and are likely to keep cars all day r
y overnight.
Recommendation
Adoption of the ordinance amendment on page 5 establishing sh i n '
g g parking
criteria for vehicle repair garages.
REFERENCE INFORMATION
Current Ordinance
Section 36-22 ( 6 ) re that one parkin space be provided for each
200 s feet, or portion thereof, of floor area for commercial uses.,
Section 36-22 (9) re that four spaces plus three additional
spaces for each service stall be provided for motor fuel s tat ion$,
7'1 -a.- ..% - - -3 . - -- -
1. Communit desi review board recommendation
2. Cit council--lst readin
3* Cit council--2nd readin
mb
Attachments:
1. Surve
2. Ordinance amendment
1:)
SURVEY OF METROPOLITAN CI`T'IES
PARKING REQUIRED FOR AUTO REPAIR USES
June 17, 1986
MUNICIPALITY SPACES REQUIRED
Cities That Apply One Standard for All Businesses
Maplewood
1/200
sq. ft.
Apple Valley
4 plus
3 /service stall (motor fuel stations)
Oakdale
1 /200
sq. ft.
ft.
4 plus
2 /service stall (motor fuel stations)
New Brighton
1/200
sq. ft.
West St. Paul
1 /100
sq. ft.
Fridley
1/500
sq. ft.
Cities that U se - Spaces/Square Footacte
Burnsville
1/800 sq. ft.
plus 1 /employee on largest shift
Apple Valley
10 plus 1/800
sq.
ft. if the building exceeds
1,000 sq.
ft.
in area
Crystal
8 plus 1/800
sq.
ft* if the building exceeds
s
1,000 sq.
ft.
- in area
White Bear Lake
8 plus 1/800
sq.
ft, if the building exceeds
1,000 sq.
ft,
in area
Cities that Use Spaces /Stall
Coon Rapids 2 /service stall, 1 /company vehicle plus employee
parking
Blaine 2 /service stall plus 1 /employee
St. Paul 2 /service stall
Eagan 4 plus 2 /service stall
Plymouth 4 plus 2 /service stall
Brooklyn Center 3 /service stall, 1 /each day shift employee plus
1 /each company vehicle
Attachment One
MUNICIPALITY SPACES REQUIRED
Cities that Use-Spaces/Stall--continued
South 5t. Paul 3 /service stall plus 1 /employee
New Hope 5 plus 3 /service stall
Golden Valley 4 /service stall, 1 /each 3 employees plus 1 /each
company vehicle
No. St. Paul 4 /service stall
Shoreview 5 /service stall plus 1 /employee
4
ORDINANCE N0,
AN ORDINANCE AMENDING THE MINIMUM PARKING REQUIREMENTS
FOR VEHICLE REPAIR USES
The Maplewood City Council
hereby
ordains
as follows:
Section 1. Section 36 -22
(a) is
amended
to add the following items:
(10) Motor vehicle repair: two spaces for each service stall',
one space for each employee and one space for each business
vehicle stored on the site.
Section 2. This ordinance shall take effect upon its passage and p ub—
Iication.
Passed by the Maplewood
City Council this day
of , 1986
Mayor
Attest:
City Clerk
Ayes - -
Nays--
5 Attachment Two
MEMORANDUM
A by Council
TO: City Manager
FROM Environmental Health Official
SUBJECT: Recycling Center
DATE: August 14, 1986
Endor sed..,,_,„
Modi�'i ed.....
Re j ecte r] .,„
That e _
At the council meeting of July 28, 1986 the council reviewed a ro osal from
P P
the recycling committee., for a recycling center .to be located at the * Pub 1 i c
Works building (see attached proposal). Because of concern over the site lo—
cation, the council directed staff and the design review board to explore the
use of a more remote site,
A survey was made of all vacant city owned property, and the t � P y+ best re —
mote sites were submitted to the Design Review Board for consideration. The
of A They
reviewed these sites at their meeting g t 12, and recommended that the
city use the public works site as was recommended by the recycling committee.
They also recommended a fence design and that access be made through the
g west
side of the fence of the public works yard.:
If the council feels that a recycling center should be located on the ubli
p c
works site, then we recommend the attached proposal from the recycling c ommi
ttee be adopted,
y g
MEMORANDUM
TO: City Council and City Manager
FROM: Solid Waste and Recycling Committee
SUBJECT: Dropoff Recycling Center
DATE: July 11, 1986
Due to the concern over the solid waste problems in the Metropolitan area, the
Metro Council and Ramsey County have developed plans to try and reduce this
volume of solid waste now going to l a n d f i l l s . According to the Metropolitan
Council's Solid Waste Management Guide, Ramsey County is supposed to achieve
a 19% source separation by 1990. Local communities are expected to work in
cooperation with the county to achieve this objective. In that light, the
Maplewood Solid Waste and Recycling Committee has researched the feasibility
of starting a dropoff recycling center and would l i k e to make the following
proposal to the city council:
1. Recycling Center Location
The best location that we can find is the area outside the northeast corner
of the public work's yard adjacent to the city has pumps (see diagram and
photo). This area would be convenient for routine maintenance and
reasonably secure from vandalism due to its location near the new city hall
and police station. It would also be easy to find and publicize being
near city hall . The s i t e would be open at all times, and not have an
attendant as at the compost site.
2. Site Construction
We recommend that the site be screened on the two sides facing city hall
with 8 —foot high cedar fencing and with 6 —foot high chain—link fence and
gates on the side toward the gas pumps. The fourth side would be the
existing chain —link fence from the maintenance yard. The area where the
containers would be placed should be blacktopped, and an elevated deck be
built between the containers (see diagram).
3. Operation
We recommend that the city contract the operation of the site to an existing
recycling company. We received proposals from four recycling companies
who would provide the containers and market the recyclable materials (glass,
newspaper, aluminum, and scrap metal),
Bellaire Sanitation - -they would operate the site at no charge to the city
except for the $4.00 per ton rebate which the city can collect from the
Metro Council,
Berman Services- -$280 per month
Watkins Aircraft Products - -$450 per month
Goodwill Easter Seal - -Would provide a trailor and full —time attendant
with the cost varying on the number of days a week the site was to be
open (7 days per week -- $33,000 per year).
Because of the cost factor, we recommend that Bellaire Sanitation be
- contracted to, provide the containers and market the materials. Bellaire
has conducted our yearly clean up and recycling drive.
4. Site Cost
The cost for the site is broken down as follows:
Treated pine deck - -city installed $ 250.00
Gravel and Asphalt pad -- installed 1
8 —foot cedar screening fence - -city installed 450.00
6 —foot chain l i n k gates and fence--installed 1
Signs - -to be made by city 100.00
TOTAL $3.1800v00
Maplewood will be able to get approximately $1,500 in grant money from
Metropolitan Council for this project. The City of North St. Paul has
expressed an interest in making this a joint project. Their existing recycling
Y 9
center will be lost due to new construction. We recommend this option be
pursued if they are willing to share the cost of the project.
5. Maintenance of the Site
Due to its close proximity to the public works building, we felt that the
maintenance of the site would best be accomplished by the city rather than
by the recycling company. Even with its location next -
to the police
station, a certain amount of dumping of garbage and other rob
p 1 ems will
occur. We recommend that the council designate either the street or ark
department,or building maintenance to be responsible p
p bl e for the maintenance.
We anticipate an average of one person for 15 minutes per day would d
sufficient. Y be
6. Contingency Fund
Should the site suffer severe damage, such as 1 i ke h '
t e fire that occurred
at North St
P a u l ' s site, we recommend the council some budget
a contingency fund. 9 e money for
7. Insurance
The insurance for the site would be covered under the
require e city s existing policy
and should not re
q e additional coverage.
8. Completion Date
If approved by the council, the committee has set September 1, 1986 as a
goal for opening g the site.
2
9. Phase II
If the project is successful in its first year of operation, we would like
to have a 1,000 gallon waste oil tank installed in 1987. This was not
included in the initial plans due to its high cost. The city will be
:able to get additional grant money for this in 1987.
10. Recommendation
The Maplewood Solid Waste and Recycling Committee recommends that the
council approve this project and i n i t i a t e construction of the site,
3
Storage Yard
Existing Chain Link Fence
c�
J •
J.
RECYCLING
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LOCATION MAP
MEMORANDUM
TO: City Manager
FROM: Public Works Director
SUBJECT: 1986 Overlay Program
DATE: .August 19, 1986
Aotion bk Cour all
Endorsed,
.- M..M.
Modifie
lle j e o t e d,,.,
fat„
The bids for this project came i n .1 ower than estimated It-is, - -- --
recommended that additional paving be added to the contract to
approach the budgeted amount. Three areas are suggested as
follows:
Hazelwood, Frost to T.H. 36
Alley, bounded by Sylvan, Kingston, Gurney and Larpenteur .
Alley, bounded by Edgerton, Kingston, Payne and P - rice - -- - - - -- - -
Adding this work will still be well within the budget.
MEMO RAN DUM
TO: Mayor & Council
FROM: City Manager,
RE: Realignment of Office Space
DATE: August 19, 1986
Anti on by Council
Endorse
Modifie
ReJecte
]date -
Pursuant to the s pace , be provided in the new
City Hall for Counci lmember's use, attached is a diagram showing
the proposed realignment of space which has been
reached by staff.
Also attached is a. copy of the original space assignments .
DLL: Inb
PROPOSED
REVISION
_
- ,
_
Police Clerical
Interview R.Nel son
-� -�
Future Off ice
Embertson W i l l i a m s
Still /Vorwerk
f Dre er/
kazoff
Lit
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—
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—
WOMEN'S
10�3
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1
POLICE FILES
TRAININ
POLICE
MEN'S 10
KERS
2
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EMERGENCY SERVICES
Collins Sv
ndsen /Conferenc G,,
is n Her
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POLICE FILES
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POLICE TRAININ
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WOMENS LOC E �i,
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Green At Herbert Interview Za pa
�� �
TO: City Manager
Thomas Ek
FROM: strand — Associate Planner
SUBJECT: Special Signage Request
LOCATION: M q
Maple Ridge Shopping Center - -2515 White Bear Avenue
Plaza 3000 - -3000 White Bear Avenue
DATE: August 18, 1986
Aat-ton bY Counei :1
SUMMARY Endorsed,,,..,
M o d i f i ed..- .,....,
Rejecte
R equest Rate
Approval of a special ermi t t
p o allow an additional portable reader
• board sign at the Maple Ridge Shopping enter an
in C g d also at the Plaza
3000 Shopping g enter as requested at the August 11, 1986 Cit Council
meeting, y
Existing Ordinance
See page 2. The ordinance gives council the option ption to approve ad—
ditional
p signs for multiuse commercial centers,
20 —da Permits Issued in 1986
Maple Ridge - -TCBY Yogurt
Fantastic Sam's (special permit b council)
)
Plaza 3000 - -Tan Me
Diet Center
Comments
Staff can see the need for allowing special—purpose al—
p purpose signs for new bus—
inesses in a multi — tenant shopping center to advertise
earl romo a grand opening
or a special
yearly promotion. on. These special permits, however, should
not be too liberal as to be contrary to the intent of the ordinance,
which is to control sign clutter and abuse,
Recommendation
Approval for the two requested permits for 20
days each, provided that
not more than one sign per center is allowed at any one time,
a + + n &' .-
Section 36 -279, Portable Signs
PORTABLE SIGNS'
1 -
Seca 36 -279. Portable signs.
(a) A permit must be obtained from the administrator for a
portable sign to be used in the city, but no fee is required to be
therefor, q paid,
(b) No portable sign shall be permitted fora eriod t
(20 days a p o exceed
twenty ) Y t the same location, and only one portable n
may be located on a lot at an sign one time. Portable g
Y table signs may not be
permitted on the same lot more -than twice per year, except b
council. The p Y
special permit from the city e city council may approve
additional ortable signs by special Permit for multiuse commercial
mss:.... '
(c) Portable signs with content of a public information nature
shall not exceed two hundred fifty 250 square
Y ( ) q are feet in area. Other
portable signs shall not exceed thirty -two (32) square feet in area
ten (10) feet in height, without approval of or
Pp a special permit by the
city council.
(d) The required minimum setback for portable signs is
lot lie g ten (10)
feet from any e. -•
(e) Off -site portable signs are rohibited. Or
P (Ord. No. 427, § 818.150(2),
7- 14 -77; Ord. No. 458, § 1, 1- 18 -79)
0
Portable sign: A sign constructed to be movable from one l
tion to another and not permanently ca-
y at tacked to the ground or to
any immobile structure. Such sign may consist of a mobile struc-
ture such as a semitrailer, carriage, van, sled or of
Primary f her device
whose
p y unction during a specific time is to serve as a sign.
Action by Council:
Endorsed
Modified
Rejecte �.�..._.r.
TO: City Manager Date
FROM: Tom Ekstrand — Associate Planner
SUBJECT: Joint Meeting Between the City Council and Review Board
DATE: August 15, 1986
On August 12, 1986 the review board selected the following dates in the
order of preference) for the point meeting with the city council:
September 18, 1986
October 2, 1986
October 23, 1986
Each of these dates is a Thursday. A meeting starting time of 6:30 ,m.
or 7:00 p
p, m, would d be acceptable,
e.
Recommendation
Select a date.
f
avow
Aotion by Gouncii :
MEMORANDUM Endorsed..
Modifiems_ _
���e c t ed.�„.�„
TO** City Manager ...
FROM: Director of Community Devel Date
y p ant and Dlrcc or of Public
Works
SUBJECT Budget Change: Temporary Clerk-Typist
Y YP
DATE: August 15, 1986
Request
Approval to transfer $2,624 from the contingency account to Y a 'for a
to p ay temporary clerk - typist for the community development and public works
departments for September and October.
Justification
1. Workload
Public works and community development had two secretaries and two
clerk- typists until 1982. In 1982 a secretarial P osition was
dropped and the remaining secretary and clerk - typists combined
into a shared clerical pool, Since 'that time our workload has
increased so that this arrangement is no longer workable.
The following two tables document the increasing workload in
planning and community development from 1982 - 19850
Building permit valuations increased by 1410
Year To tal Valuations of Permits
1982 $19,453,828
1983 $28,697,210
1984 $32,133,136
1985 $46,854,236
Planning reports increased by 49%
Year Number of Reports and Applications
1982 191
1983 - 199
1984 236
1985 285
It should be noted that the community development department is
one of the most demanding departments on clerical time in the
city. In 1985 alone, the clerical staff typed 285 lannin
P g
reports, agendas and minutes for three permanent commissions and
two ad -hoc committees, took 613 building permits, answered over
8,000 telephone calls, produced monthly building permit reports
and t numerous letters. In addition, the same three em . ployees
handled all the telphone calls, correspondence, memorandums and
reports from the public works department,
2. Problems
T he excessive workload is'dela all but the most important
Lerical- work.- .-Hi paid, -nonclerical personnel must then do
this work themselves.. Likewise, when clerical- people, are si�c,k, on
: vacation ...or t rush jobs, nonclerical people must answer
telephones. This results in slowdowns and inefficiencies in the
two departments' work.
A second, but e important problem, is stress. Excessive
stress has increased sick time and reduced morale, thereb
reducin work production,
In summar three clerical people for public works and communit
development are inade Temporar help *is needed for the rest of
this construction season and an additional full. time position is needed
next y ear.,
Recommendation
Approve the bud chan of $2,624 fr -the contin account for a
temporar clerk-t to be shared b communit development and public
works.
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
City Manager
City Engineer
Bus Shelters
August 19, 1986
Action b.V C:o ncII:
Endors e
Mod ified , ....
Rejecte
Date
Attached is information concerning layout and costs for a
package bus shelter. This is provided for discussion purposes
and possible action by the city council.
JW
Attachmnet
51 " ...__._._. ,
8.3
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SCHEDULE I
I
HOLD SCHEDULE I i
OER i I HOLDER I
50.8"
I I
I 5 -8
I WINDSCREEN
iI; II I �
l..
SINGLE DOME DOUBLE DOME
W i-rA E>4t-,Aj&i4 uj I r14 9 c - &x--AA 3 5z:>
IV irl-toor
12
IT
oil
5
(l WINDSCREEN
AII
II
I
TRIPLE DOME
W In4 f�g7AiC..* 4 $4(o5b
45
y 20 0
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Action by Council
MEMORANDUM Endorsed
Modif i ed
Re j e c t e d�....,,,..,�..,„
TO: City Manager Date
FROM: Director of Community Development
SUBJECT: Joint Council — Planning Commission Meeting
DATE: August 19, 1986
The city council requested a meeting with the planning commission
to discuss development policies in the "'leg." The commission.
recommends meeting on October 2,.9 or 16th,.
Recommendation
Decide on a date.
JW