HomeMy WebLinkAbout1993 05-24 City Council Packet6:30 P.M. MONDAY, MAY 24: AUDIT MEETING
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, May 24, 1993
Council Chambers, Municipal Building
Meeting No. 93 -12
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1.Minutes of Council /Manager Meeting of May 3, 1993
2.Minutes of Meeting 93 -11 (May 10, 1993)
E. APPROVAL OF AGENDA
EA. PRESENTATIONS
1.Chamber of Commerce - Awards
F. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion. There will be no separate discussion on these items.
If a member of the City Council wishes to discuss an item, that item will be removed
from the Consent Agenda and will be considered separately.
1.Approval of Claims
2.934 Evar Street
3.Budget Transfer - Computer Memory
4.Conditional Use Permit Review: St. John's Northeast Community Hospital
5.Conditional Use Permit Time Extension: East of 1694 Demont Avenue
6.Sterling /Linwood: Project 87 -45
7.ADA Grievance Procedure
G. PUBLIC HEARINGS
1.7:00 P.M.: Tax Increment Financing Change: Care -Free Cottages of Maplewood
2.7:10 P.M.: T.H.61 Frontage Road - Project 93
H. AWARD OF BIDS
I. UNFINISHED BUSINESS
1.Reconsideration - Change Orders: Beam Avenue - Project 8
2.Increase in Community Development Department License /Permit Fees and Service Charges
3.Stop Signs Along Ripley
4.Referendum for Open S
5.Sterling Street Feasibility Study
J. NEW BUSINESS
1.Maplewood Town Center Expansi
2.Community Center:
General, Mechanical and Electrical Plan Approval
Advertise for Bids
3.HAZMAT - Temporary Agreem
K. VISITOR PRESENTATIONS
L. COUNCIL PRESENTATIONS
1.
2.
3.
4.
M. ADMINISTRATIVE PRESENTATIONS
1.
2.
N. ADJOURNMENT
CITY COUNCIUMANAGER WORKSHOP
OF THE
CITY COUNCIL OF THE CITY OF MAPLEWOOD
5:00 p.m., Monday, May 3, 1993
Maplewood Roam, City Hall
MINUTES
A. CALL TO ORDER
The Council /Manager meeting of the. Maplewood City Council was held in the
Maplewood Room, City Hall. The meeting was called to order by Acting Mayor Juker
at 5:02 p.m.
B. ROLL CALL
Mayor Gary Bastian Present (Arrived at 5 :20 p.m.)
Councilperson Dale Carlson Present
Councilperson Fran Juker Present
Councilperson George Rossbach Present (Arrived at 5:27 p.m.)
Councilperson Joseph Zappa Present
Others Present:
City Manager Michael McGuire
Assistant City Manager Gretchen Maglich
C. APPROVAL OF AGENDA
The following items were added to the agenda:
H. OTHER. BUSINESS
1. Council Communications
2. Community Development
I. FUTURE TOPICS
8. Total Quality Management
7. Employee /Council Code of Ethics
8. Community Center Organizational Chart
Acting Mayor Juker moved that the agendas b_eapproved as amended. The motion
was seconded by Councilmember Carlson and was approved.
Ayes: Carlson, Juker, and Zappa
Absent: Bastian and Rossbach
1
D. FUTURE OF PUBLIC SAFETY DEPARTMENT
City Manager McGuire reported that Mayor Bastian asked that discussion of agenda
items D., E., and F. be postponed until he arrived.
G. DOG KENNEL ORDINANCE
City Manager McGuire presented survey information from other cities concerning their
dog kennel ordinances and offered alternatives to Maplewood's current ordinance: 1)
establishment of a maximum number of animals and eliminate the dog kennel license
so that additional animals are not allowed, in a residential zone, and 2) replace the
public hearing with an administrative hearing conducted by City staff.
Mayor Bastian arrived at 5:20 p.m.
Following more discussion, staff was directed to do further research and present the
following information at a regular City Council meeting: annual revenue from City
licensing, cost of kennel license, responsibility of investigations, number of animals
limited by license, and the advantages /disadvantages of a public hearing vs. an
administrative hearing.
D. FUTURE OF PUBLIC SAFETY DEPARTMENT
City Councilmember Rossbach arrived at 5:27 p.m.
City Manager McGuire presented nine different alternatives for a public safety
department organizational structure. All options included the Police, Fire, and
Emergency Management departments. The purpose of the upcoming May 17
meeting with representatives from the three fire departments and City departments
was discussed.
Councilmember Zappa moved that Options #5 and #8 and movement from #5 to #8
over a three year period be studied by staff. There was no second to the motion, ,and
the motion died. Following more discussion, it was the consensus of the City Council
that City Manager McGuire would cost out each component of the .alternatives and
have that information available for more discussion at the May 17, 1993 meeting with
all of the departments represented.
E. FORMAT FOR FUTURE MEETINGS
City Manager McGuire presented the staff report. There was. discussion about
continuing the pre - agenda meetings, materials that are received on the day of the City
Council meeting, use of the consent _agenda, and establishing an official
Council /Manager workshop on the first Monday of the month. It was the consensus of
the Council to place on the next regular Council meeting agenda a request to amend
the Council procedures to establish an official meeting on the first Monday of the
month.
K
F. USE OF UPPER FLOOR AT PUBLIC WORKS BUILDING
Ci ty Manager McGuire stated that SCC vacated the office space on the upper floor of
1902 E. County Road B, and the 1,500 square foot space is available. Several
different uses for the vacant space are community meeting rooms, City departments
such as the Fire Marshal and the future water department, or another rent paying
tenant. Following some discussion, it was the consensus of the Council to . make the
space available to community organizations and City committees for meeting room
space, and this policy will be re- evaluated at a future date.
H. OTHER BUSINESS
1. Council Communications
City Councilmember Zappa questioned the policy of letters mailed on
Ci ty stationery from Councilmembers. It was the consensus of the
Council that if a Councilmember is not officially representing a Council
position or policy, their individual correspondence is considered
personal.
2. Community Development
Councilmember Juker stated her concerns with the Community
Development staff, their decisions, recommendations, and administrative
actions. Following some discussion about zoning and nuisance
enforcement, it was the consensus of the Council that City Manager
McGuire would report back with different options for more strict
enforcement.
1. FUTURE TOPICS
City Manager McGuire reported that Total Quality Management will be placed on the
next Council /Manager Workshop agenda; and he added two more items to FUTURE
TOPICS - Employee /Council Code of Ethics and Community Center Organizational
Chart.
J. ADJOURNMENT
The meeting was adjourned at 7:35 p.m.
3
MINUTES OF MAPLEWOOD CITY COUNCIL
7 :00 P.M., Monday May 10, 1993
Council Chambers, Municipal Building
Meeting No. 93 -11
A. CALL TO ORDER
A regular meeting y n of the City Council of Maplewood, Minnesota was held in the Council
C � P Building, .
Chambers, Municipal Buildin , and was called to order at 7.00 P.M. by Mayor Bastian.
B. PLEDGE OF ALLEGIANCE
C.. ROLL CALL:
Gary W. Bastian, Mayor Present
Dale H. Carl.son, Councilmember Present
Frances L. Juker, Councilmember Present
George F. Rossbach, Councilmember Present
Joseph A. Zappa, Councilmember Present
D. APPROVAL OF MINUTES:
1. Minutes of Meeting 93 -10 (April 26, 1993)
Councilmember Zappa moved to approve the minutes of Meeting No. 93 -10 (April
26 1993,) as presented.
Seconded by Councilmember Rossbach Ayes - all
E.. APPROVAL OF AGENDA:
Mayor Bastian moved to approve the Agenda as amended:
L 1 Reconsideration - Beam and Walter
L 2 Building - South Century
L 3 Libby Property
L 4 Gervais Avenue
L 5 School District
L 6 Ramsey County Parks Turnover
L 7 Hills and Dales
L 8 Parkway Drive & Highway 61
L 9 City Garage Sale
L10 Senior Sewer Billing
M 1 Rodney the Rooster
Seconded by Councilmember Zappa Ayes
EA. PRESENTATIONS
1. Appointment of Park and Recreation Commissioner
a. Manager McGuire presented the staff report.
b. Mr. Peter Fischer, the applicant, answered questions from the Council.
c. Councilmember Rossbach moved to appoint Mr. Peter Fischer to the Parks
and Recreation Commission.
Seconded b y Councilmember Carlson Ayes - all
1 5 -10 -93
F. ..CONSENT AGENDA:
Counci 1 member Zappa moved, seconded by Mayor Bastian: ayes - all, to approve
the consent agenda items 1 2, 3, 4 & 6 as recommended. - (Item 5 voted on
separately.)
1. Approval of Claims
Approved the following claims:
ACCOUNTS PAYABLE. $ 321
$ 133,831.84
S 455
PAYROLL:
S 205
S 13.631.56
219,055.64
S 674 , 450.19
2. 934 Evar Street
Checks #27977 - #28046
Dated 4 -15 -93 thru 4 -30 -93
Checks #26031 - #26171
Dated 5 -10 -93
Total per attached voucher /check
register
Payroll Checks #31924 thru #32096
Dated 4 -23 -93
Payroll Deduction Checks #32101 thru
#32112 dated 4 -23 -93
Total Payroll
GRAND TOTAL
Accepted the report on the conditions of the property at 934 Evar Street.
3. Budget Transfer
Approved a 1993 Budget transfer of $11,621 from the Contingency Account to
purchase a new burster, electronic scale and mailing machine.
4. Cancellation of Assessment - Mahnke
93 -05 -161
CANCELLATION OF ASSESSMENT - MAHNKE PROPERTY
WHEREAS, the City of Maplewood is a municipal corporation;
. WHEREAS, Arthur Mahnke, Jr. and Rosemary A. Mahnke are owners of
property in the City of Maplewood legally described as:
The East 142 feet of the North 329.65 feet of Lot 102,
Gardena Addition to Ramsey County.
WHEREAS, the Mahnke property is also described as PIN 'No, 04- 29- 22 -41-
0018-9.
WHEREAS, the City of Maplewood assessed. the Mahnke property for
Maplewood City Project No. 88 -12.
WHEREAS, the City of Maplewood and Arthur Mahnke, Jr. and Rosemary A.
Mahnke have entered negotiations for the transfer of the Mahnke property
(PIN No. 042- 29- 22 -41- 0018 -9) to the City of Maplewood. Said negotiations
included the cancellation of an assessment for Maplewood City Project 88-12.
I
2 5 -10 -93
NOW, THEREFORE, BE IT RESOLVED by the City Council of Maplewood,
Minnesota, as follows:
1. That the outstanding assessment for Project 88 -12 on the Mahnke
property known as PIN No. 04- 2- 22 -41- 0018 -9 is hereby canceled.
The above - captioned proper is legally described as:
The East 142 feet of the.North 329.65 feet of Lot
102, Gardena Addition to Ramsey County.
2. The amount of the assessment that has been canceled on PIN No.
04- 29- 22- 41- 0018 -9 for Project 88 -12 is $1,065.79.
(Item 5 Follows Item 6)
6. Assessment Adjustment - Project 81 -20 - Hillcrest
93 - 05 - 163
93 - 05 - 163
WHEREAS, as of October 14, 1991, an assessment hearing was conducted
pursuant to Minn. Stat §429 for Public Improvement Project 81 -20.
WHEREAS, the assessment roles adopted on October 14, 1991, whereas
Hillcrest was assessed as part of the project, specifically PIN No, 24 -29-
22 -24 -0010.
WHEREAS, on November 12, 1991, Hillcrest appealed the amount of the
watermain assessment which was $14,125.00.
WHEREAS, a trial was held in Ramsey County District Court before the
Honorable Bruce C. Stone.
WHEREAS, the District Court reduced the assessment on the watermain for
the Hillcrest property from $14,125.00 $7,000.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the city of
Maplewood that the assessment for watermain on Hillcrest'velopment
Property (PIN No. 24- 29- 22- 24.0010) is hereby reduced purl i�gt to Court
Order from $14,125.00 to $7,000.00.
That part of the assessment for street path consisting of X3,567.41
shall remain.
5. Assessment Adjustment - John
a. Councilmember Zappa moved that the cash connection will be a future
charge for this property.
Seconded by Councilmember Carlson Ayes - all
3 5 -10 -93
b. Mayor Bastian introduced the following Resolution and moved its
adoption:
93 - 05 - 162
ADJUSTMENT OF ASSESSMENT - JOHN PROPERTY
WHEREAS, pursuant to proper.notice duly given as required by law, the
City Council met and heard and passed upon all objections to the proposed
assessment for construction of street, sidewalk, storm sewer and water
service, also known as Project No. 87 -05, passed on October 14, 1991.
WHEREAS, the assessment appeal was duly scheduled in Ramsey County
District court on October 29, 1992, at 9:00 a.m.
WHEREAS, the City of Maplewood, a municipal corporation, and John
entered into a Stipulation of Settlement in order to avoid continued
l i t i g a t i o n and additional costs for a final determination of benefit.
WHEREAS, the City and John have agreed to a reassessment of parcel., PIN
25- 29 -22 -33 -0070, in the amount of $6,188.44, said amounts represent the
following:
Street /BIT Path /Sidewalk $ 711.94
Storm Sewer (C /Rh /Sc /Dr /M) $5,476.50
The following assessments in the amount of $12,212.78 are canceled
with respect to PIN No. 25- 29 -22 -33 -0070:
Water Main $5
Water Service (6 1
Sanitary Sewer 742.50
Sanitary Sewer Main 3
WHEREAS, the City and John have agreed to a reassessment of parcel, PIN
25- 29 -22 -33 -0071, in the amount of $2,195.70, said amounts represent the
following:
Street /BIT Path /Sidewalk $ 215.70
Storm Sewer .$5
The following assessments are canceled in the amount of $2,871.71
with respect to PIN No. 25- 29 -22 -33 -0071:
Water Main $1,798.50
Water Service (1") 1
WHEREAS, John has waived, through Stipulation, the requirements for
notice and heaving pursuant to Minn. Stat §429.701, Subd. 2.
NOW, THEREFORE,. BE IT RESOLVED by the City Council of Maplewood,
Minnesota, as follows:
1) The City and John have agreed to a reassessment of parcel, PIN
25- 29 -22 -33 -0070 in the amount of X6,188.44 said amounts
represent the following:
Street /BIT Path /Sidewalk $ 711.94
.Storm Sewer (C /Rh /Sc /Dr /M) 5
The following assessments in the
canceled with respect to PIN No.
Water Main
Water Service (6 ")
Sanitary Sewer
Sanitary Sewer Main
amount of $12,212.78 are
25- 29- 22 -33- 0070:
$5,936.10
1,848.08
742.50
3,686.10
4 5 -10 -93
John have agreed to a reassessment of parcel, PIN 25-
_ 2) The City and agreed
• 29 -22 -33 -0071, in the amount of $2,195.70, said amounts represent
the following
Street /BIT Path /Sidewalk $ 21530
Storm Sewer $5
wi assessments are canceled in the amount of
The following
g .
$2,871.71 with respect to PIN No. 25-2.9-22-33-00710
Water Main $1,798.50
Water Service (1 ") 1
Seconded by Councilmember Carlson Ayes all
G.. PUBLIC HEARINGS
1. 7:00 P.N.: Tax- Exempt Financing - Mounds Park Academy
convened the meeting a. Mayor Bastian g for a public hearing. regarding tax
f i financing for an expansion and remodeling project at Mounds Park
exempt g
Academy.
b. Manager McGuire presented the staff report.
Community Development Olson
c. Director of Comm y resented the specifics of the p P
report.
d. Cit y y Kelly Attorne explained the procedure for public hearings.
e. Mayor Bas p Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard.
Jeanne Ewald., 1744 Ruth
David Moeckel, 1722 Ruth
The resident of 1736 Ruth
Ed Vi tek, 2587 Upper Afton Road
f. Mayor Bastian closed the public hearing.
Time Extension for Conditional Use Permit
g pP
Councilmember Za a moved to approve the time extension for the conditional use permit at Mounds Park Academy.
Seconded b Councilmember Carlson Ayes - all
Tax Exempt Bond Financin to Remodel and Expand Mounds Park Academy
h. Councilmember Zappa introduced the followinq Resolution and moved its
adoation:
93 - 05 - 164
RESOLUTION RECITING A PROPOSAL FOR AN INDUSTRIAL FACILITIES DEVELOPMENT PROJECT,
GIVING PRELIMINARY APPROVAL TO THE PROJECT PURSUANT TO
THE MINNESOTA STATUTES, SECTION 4699154
AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR APPROVAL OF THE.PROJECT
TO THE COMMISSIONER OF THE DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT
OF THE STATE OF MINNESOTA,
AND
AUTHORIZING THE PREPARATION OF NECESSARY DOCUMENTS AND MATERIALS
IN CONNECTION WITH THE PROJECT
5 5 -10 -93
(a) WHEREAS, the purpose of Minnesota Statutes, Sections 460.152
through 469.165,.relating to municipal industrial development
(the "Act "), as found and determined by the legislature, is to
promote the welfare of the state by the active attraction and
encouragement and development of economically sound industry and
commerce to prevent so far as possible the emergence of bl i.ghted
and marginal lands and areas of - chronic unemployment; and
(b) WHEREAS, factors necessitating the active promotion and development
of economically sound industry and commerce are the increasing
concentration of population in the metropolitan areas and the
rapidly rising increase in the amount and cost of governmental
services required to meet the needs of the increased population and
the need for development of land use which will provide an adequate
tax base to finance these increased costs and access to employment
opportunities for such population; and
(c) WHEREAS, the City Council of the city of Maplewood, Minnesota
(the "City "), has received from Mounds Park Academy (the
"Company "), a proposal that the City assist in financing a
Project here nafter .descri bed, through the issuance of a Revenue
Bond or Bonds or a Revenue Note or Notes (hereinafter referred
to in this Resolution as "Revenue Bonds") pursuant to the Act;
and
(d) WHEREAS, the City desires to facilitate the selective
development of the community, retain and improve the tax base
and help to provide the range of services and employment
opportunities required by the population; and the Project will
assist the City in achieving those objectives; the Project w i l l
help to increase assessed valuation of the City and help
maintain a positive relationship between assessed valuation and
debt and enhance the image and reputation of the community; and
(e) WHEREAS, the Company is currently engaged in the operation of a
fully accredited independent day school offering a college
preparatory program to students in kindergarten through grade
12; and the Project to be financed by the Revenue Bonds is the
renovation (fire and handicapped code compliance) and an
approximately 20,340 square foot expansion of the existing
school building located at 2051 East Larpenteur Avenue in the
City and consists of the *acquisition of 2.85 acres of an
adjacent site, a parking lot and administration building and the
construction of buildings and improvements thereon and the
installation of equipment therein, all to be constructed
pursuant to the Company' - s specifications and to be i n i t i a l l y
owned and operated by the Company (the "Project ")m and will
result in the employment of additional persons to work within
the new facilities; and
(f) WHEREAS, the City has been advised by representatives of the
Company that conventional, commercial financing to pay the
capital cost of the Project is available only on a limited b
and at such high costs of borrowing that the economic
feasibility of operating the Project would be significantly
reduced, and the Company has also advised this Council that the
Project would not be undertaken but for the availability of
industrial development bond financing; and
(g) WHEREAS, a public hearing on the Project was held on May 10,
5 -10 -93
1993 after 'notice was published and materials made available
f or p public inspection at the City Hall, all as required by
P P
Section 469.154 Subdivision 4 of the Act, at which public
hearin g PP all those a earing .who desired to speak were heard and
written comments were accepted; and
(h) WHEREAS, no.public official of the city has either a direct or
indirect financial i nterest in the project nor will any public
official either
' ther d i rectl or indirectly benefit financial 1 y from
the Project:
N 9
OW THEREFORE BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as follows:
Council hereby i n ve preliminary nary approval to the proposal of
1. The Y 9 , P .
the Company that the City undertake the Project pursuant to a
P revenue a reement between the City and Company containing
g
terms and conditions (with provisions for revision from time to
time as necessary ) as may be necessary to produce income and
revenues sufficient to pay, when due, the principal of and
interest on the Revenue Bonds in the maximum aggregate principal
amount of $3,400,000, to be issued pursuant to the Act to
ance the renovation ac u i s i ti on , construction and equipping
fin q
of the Project. Said revenue agreement may also provide for the
entire interest of the company therei.n to be mortgaged to the
purchaser of the Revenue Bonds. The City hereby undertakes
preliminarily to issue its Revenue Bonds in accor dance with such
terms and conditions.
Z. On the bass
of information available to this Council it
appears, and the Council hereby finds, that the project
PP
constitutes properties, real and personal, u sed or useful in
connection with one or more revenue producing enterprises
engaged in any business within the meaning of Subdivision 2(b)
-
of Section 469.153 of the Act; that the Project fu rthers the
purposes stated in Section 469.152 of the Act; that the Project
would not be undertaken but for the availability of industrial
development bond financing under the Act and the willingness of
P
the City to furnish such financing; and that the effect of the
Project, i f undertaken, will be to encourage the development y of
economically sound industry and commerce, to assist in the
prevention on of the emergence of blighted and marginal land, to help prevent chronic unemployment, to help the City retain and
im P rove the tax base and to provide the range of service and
employment opportunities required by the.population, to help
prevent the movement of talented and educated persons out of the
State and to areas within the State where their services may not
be as effectively used, to promote more-intensive development
and use of land within the City, and eventually to increase the
tax base of the community.
3. The Project is hereby given preliminary approval by the City
subject to the approval of the Project by the Commissioner of
J PP
the Department of Trade and Economic Development or such other
state officer having authority to. grant approval (the
"Commissioner ") , and subject to final approval by this Council,
the Company, and the purchaser of the-Revenue Bonds as to the
ultimate details of the financing of the Project.
4. In accordance with Subdivision 3 of Section 469.154 of the Act,
the Mayor or Clerk of the City is hereby authorized and directed
7 5 -10 -93
to submit the proposal for the Project to the Commissioner
requesting his approval, and other officers, employees and -
agents of the City are hereby authorized to provide the
Commissioner with such preliminary information as he may
require.
5. The.Company has agreed and it is hereby determined that any and
all costs incurred by the City in connection with the .financing
of the Project, whether or not the Project is carried to
completion and whether or not approved by the Commissioner, w i l l
by paid by the Company.
6. Briggs and Morgan, Professional Association, acting as bond
9
counsel, is authorized to assist in the preparation and review
of necessary documents relating to the Project, to consult with
the City Attorney, the Company and the purchaser of the Revenue
Bonds as to the maturities, interest rates and other terms and
provisions of the Revenue Bonds and as to the covenants and
other -provi si ons of the necessary documents, and to submit such
documents to the Council for final approval.
7. Nothing in this Resolution or in the documents prepared pursuant
hereto shall authorize the expenditure of any municipal funds on
the Project other than the revenues derived from the Project or
otherwise granted to the City for this purpose. The Revenue
Bonds shall not constitute a charge, 1 i.en or encumbrance, legal
or equitable, upon any property or funds of the city except the
revenue and proceeds pledged to the payment thereof, nor shall
the City be subject to any l i a b i l i t y thereon. The holder of the
Revenue Bonds shall never have the right to compel any exercise
of the taxing power of the City to pay the outstanding principal
of the Revenue Bonds or the interest thereon, or to enforce
payment thereof against any property of the .City. The Revenue
Bonds shall recite in substance that the Revenue Bonds,
including interest thereon, are payable solely from the revenue
and proceeds pledged to the payment thereof. The Revenue Bonds
shall not constitute a debt of the City within the meaning of
any constitutional or statutory limitation.
8, In anticipation of the approval by the Commissioner and the
issuance of the Revenue Bonds to finance all or a portion of the
Project, and in anticipation that the City will procure and
devote to the Revenue Bonds an adequate allocation of authority
to issue private activity bonds (which allocation is not made
hereby) , and in order that completion of the Project will not be
unduly delayed when approved, the Company is hereby authorized
to make such expenditures and advances toward payment. of that
portion of the' costs of the Project to be financed from the
proceeds of the Revenue Bonds as the Company considers
necessary, including the use of interim, short -term financing,
subject to reimbursement from the proceeds of the Revenue Bonds
if and when delivered but otherwise without liability on the
part of the City.
9. The actions of City Staff in causing the notice of public
hearing to be published in the Maplewood Review are hereby
ratified confirmed and adopted.
10. The Company shall enter into various agreements with the City
which shall impose the following restrictions on the Company and
the Project.
8 5 -10 -93
(a) Construction must begin by May 10, 1994. The City
Council may grant a time extension if just cause is
shown.
(b) Contracts entered into with contractors doing work on
the Project shall provide that:
i) the contractor shall not discriminate in the
hiring or firing of employees on the basis of
race, color, creed, religion, national origin,
se, marital status status with regard to
.public assistance, disability or age.
ii) the contractor shall compensate employees with
wages and financial remuneration as provided
under the United States Code, Section 276A, as
amended through June 23, 1986, and under
Minnesota Statutes 1985, Sections 177.41 -
177 ,M -o
iii)the contractor shall be required to employ
Minnesota residents in at least 80% of the jobs
created b y the project; and, at least 60% of the group shall be residents of the seven -
county metropolitan area.. Resident status
under both of the above categories shall be
determined as of the date of this Resolution.
However, if the contractor can show that these
quotas are not feasible because of a shortage
of qualified personnel in specific skills, the
contractor may request the City Council. for a
release from the two residency requirements.
The requirements shall continue for the
duration of the construction project*
iv) the contractor shall be an active participant
in a State of Minnesota apprentice program,
approved by the Department of Labor and
Industry..
v) all provisions of these tax - exempt finance
requirements shall apply to all subcontractors
working on the Project.
(c), The Company shall pay an administrative fee to the City
of X24,500 at closing. _
( d) The Company shall comply with the City's tax- exempt
revenue requirements, including the optional design
requirements.
Seconded by Councilmember Carlson Ayes - all
2. 7:15 P.M. (7:54 P.M.): Pedro Addition
a. Mayor Bastian convened the meeting for a public hearing regarding a
proposal by Mr. Carl Pedro, Jr. to develop lots for four homes on a 2.13
acre site. between 680 and 728 Viking Drive.
b. Manager McGuire presented the staff report.
g 5 -10 -93
c. Director of Community Development Olson presented the specifics of the
report.
d. Commissioner Anitzberger presented the Planning Commission. report.
e. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Carl Peterson, Carl Peterson & Associates
Alan Kretman, 2233 Kenwood Court
Carl Pedro,.the applicant
Les Axdahl, 2209 Payne Avenue
f.. Mayor Bastian closed the public hearing.
Preliminary Plat
g. Counc i 1 member Zappa moved to approve the Pedro Addition Preliminary Plat
with the following conditions:
The developer must:
1) Obtain the City Engineer's approval of final construction and
engineering plans. These plans shall include the grading,
drainage and erosion control plans. These plans shall meet the
following conditions:
a) The erosion control plan shall be consistent with the
Ramsey Soil and Water Conservation District Erosion
Control Handbook.
b) The developer shall only grade the land that he needs to
construct the home pads and meet drainage requirements.
2) Sign a developer agreement with the City that guarantees that
the developer will:
a) Install permanent signs around the wetlands drainage
easement. The signs shall state that there shall be no
mowing, vegetation cutting, filling or the dumping of
lawn waste.
b) Install survey monuments along the wetlands drainage
easement.
3) Change the drainage easement on Lot 4 to include the land with
an elevation of 881 or below. The easement shall be subject to
the City Engineer's approval.
4) Give the city recordable easements for Lots 3 and 4. These
easements shall prohibit any mowing, cutting, filling or
dumping, including yard waste, within the wetlands drainage
easement.
5) Show the wetland boundaries on the plat.
6) Get a. permit, if required, to put a driveway opening in the
guard rail on Viking Drive for Lot 3.
I f the devel oper decd des to f i nal pl at part of the prel i mi nary. plat,
the City may waive any conditions that do not apply to the final
plat.
10 5 -10 -93
Seconded by Councilmember Carlson
Front Yard Setback Variances
Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach, Zappa
Nays - Counci 1 member Juker
h. Councilmember Zappa introduced the followinq Resolution and moved. its
adoption:
93 - 05 - 165
VARIANCE RESOLUTION — FRONT YARD SETBACK
WHEREAS, Carl Pedro, Jr. applied for a variance from the zoning
ordinance.
WHEREAS, this variance applies to Lots 1 -3, Block One, Pedro Addition.
WHEREAS, Section 36 -70 of the Maplewood Code of Ordinances requires a
front yard setback of at least thirty feet.
WHEREAS, the history of this variance is as follows:
1. On May 3, 1993, the Planning Commission recommended that the
City Council approve this variance.
2. The City Council held a public hearing on May 10, 1993. City
staff published -a notice in the Maplewood Review and sent
notices to the surrounding property owners as required by law.
The Council gave everyone at the hearing an opportunity to speak
and present written statements. The Council also considered
reports and recommendations from the City staff and Planning
Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above -
described variance for the following reasons:
1. The variances are due to circumstances unique to the property
that the owner did not cause.
2. The variances would not change the neighborhood's character.
3. The variances would meet the ordinance's intent, since the
variances would allow the new homes to have setbacks consistent
with the other homes on Viking Drive.
Seconded by Councilmember Carlson
Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach, Zappa
Nays - Councilmember Juker
Zoning Map Change
i. Councilmember Zappa introduced the following Resolution and moved its
adoption:
11 5 -10 -93
93 - 05 - 166
ZONING MAP CHANGE - F TO R -1
WHEREAS, the Director of Community Development is proposing that the
City change the zoning map from F (farm residential) to R -1 (single
dwellings).
WHEREAS, this change applies to the properties located on the south side
of Viking Drive, east of Payne Avenue (680 through 722 Viking Drive). The
legal descriptions of these properties are:
The west 75 feet of the east 229.76 feet MOL of the north 487.37
feet MOL of the SW 1/4 if the SE 1/4 (subject to highway and
easements) in Section 8, Township 29, Range 22; and
Except the west 75 feet; the east 229.76 feet MOL of the north
487.94 feet MOL of the SW 1/4 of the SE 1/4 and the west 132.03 feet
MOL of the north 487.94 feet MOL of the SE 1/4 of the SE 1/4
(subject to highway and easements) in Section 8, Township 29, Range
22; and
Except the west 132.03 feet and except the east 150 feet, the west
496.89 feet MOL of the north 487.94 feet MOL of the SE 1/4 (subject
to highway and easements) in Section 8, Township 29, Range 22.
WHEREAS, the history of this variance is as follows:
1. On May 3, 1993, the Planning Commission recommended that the
City Council approve the change.
2. The City Council held a public hearing on May 10,19939 City
staff published a notice in the Maplewood Review and sent
notices to the surrounding property owners. The Council gave
everyone at the hearing an opportunity to speak and present
written statements. The Council also considered reports and
recommendations from the City staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above -
described change in the zoning map for the following reasons.
1. The proposed change i.s consistent with the spirit, purpose and
intent of the zoning code.
2. The proposed change will not substantially injure or detract
from the use of neighboring property or from the character of
the neighborhood, and that the use of the property adjacent to
the area included in the proposed change or plan is adequately
safeguarded.
Seconded by Councilmember Carlson Ayes - all
H. AWARD OF BIDS
1. Skid -Steer Loader
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
0
12 5 -10 -93
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. No one appeared.
d. Councilmember Zappa introduced the following Resolution and moved its
ado ti on:
93 - 05 - 167
AWARD OF BID - SKID-STEER LOADER
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid
of Tri -State Bobcat, Inc. in the amount of X38,302.73 is the lowest
responsible bid for furnishing one (1) ski d -steer loader and accessories and
the Mayor and Clerk are hereby authorized and directed to enter into a
contract with said bidder for and on behalf of the City.
Seconded by Councilmember Carlson Ayes - all
1. UNFINISHED BUSINESS
to Round Up For The Environment
a. Manager McGuire presented the staff report.
be Park and Recreation Director Odegard and City Clerk Aurelius presented
the specifics of the report.
c. Councilmember Carlson moved .to accept the staff recommendation and defer
action on this item until further di scussi ons are hel d regardi ng billing
for water.
Seconded by Mayor Bastian
Ayes —Mayor Bastian, Councilmember
Carlson
Nays - Councilmembers Juker, Zappa
Abstain - Councilmember Rossbach
J. NEW BUSINESS
1. Ramsey County Correctional Facility
a. Manager McGuire presented the staff report.
b. Director of Community Development Olson presented the specifics of the
report.
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. The following were heard:
Joan Fabian, Director of*Ramsey County Corrections
James Bruton, Superintendent of the County Correctional Facility
d. Councilmember Zappa moved to direct staff to send a letter to Chief
Justice of the Ramsey County District Court and the 8 Maplewood
legislators voicing support of the endeavors of the Ramsey County
correctional authorities
Seconded by Councilmember Juker
Ayes - all
13 5 -10 -93
2. Stop Sign Requests
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. The following were heard.
Sandra Dickie, 1742 Frank (Against)
Mary Geisenhoff, 1101 Ripley (For)
Susan Brain., 1221 Ripley Avenue (For)
Wayne Dunshee, 1053 Gordon (Against)
Lisa Varige, 1254 Ripley (For)
Resident of 1069 Gordon (Against)
Jerry Wegwerth, 1772 Frank (Against)
d. Councilmember Zappa moved to install a 3 -way stow sign for west -bound
traffic on Ripley at Phal en Place.
MOTION DIED FOR LACK OF SECOND
e. Councilmember Juker moved to reinstate the 4-way stow sign at Ripley and
Phalen Place.
COUNCILMEMBER JUKER WITHDREW THE MOTION
f. Counc*i 1 member Zappa moved to take no action on the . stop,_ sign reguest .
Seconded by Councilmember Carlson
g. Councilmember Juker moved to table for 2 weeks for further information
about traffic flow and where existing stop signs are.
Seconded by Councilmember Rossbach
Ayes - Councilmembers Rossbach, Juker
Nays —Mayor Bastian, Councilmembers
Carlson, Zappa
MOTION FAILED
VOTE TAKEN ON PREVIOUS MOTION:.
Ayes - Councilmembers Carlson, Zappa
Nays - Mayor Bastian, Councilmembers
Juker, Rossbach
MOTION FAILED
h. Mayor Bastian moved to place a stops gnat Ripley and Duluth.
Seconded by Councilmember Carlson. Ayes —Mayor Bastian, Councilmembers
Carlson, Rossbach, Zappa
Nays - Councilmember Juker
14 5 -10 -93
i. Mayor Bastian moved to reconsider the vote.
f Seconded by Councilmember Rossbach Ayes - Mayor Bastian, Councilmembers
Juker, Rossbach
Nays - Councilmembers Carlson, Zappa
j. Councilmember Rossbach moved to_table.for two weeks.
Ayes Seconded by
Councilmember Juker A es - Mayor Bastian, Councilmembers
Juker, Aossbach
Nays - Councilmembers Carlson, Zappa
k. Councilmember Juker moved to obtain an area map showing the existing
,stow s i g n .
Seconded b y Councilmember Rossbach Ayes - Councilmembers Juker, Rossbach
Nays —Mayor Bastian, Counc l members
Carlson, Zappa
Councilmember Juker moved to waive the Rules of Procedure and hear L -I at this . .time.
Seconded by Councilmember Carlson Ayes - all
COUNCIL PRESENTATIONS:
1. Reconsideration - Beam and Walter
a. Councilmember Juker moved to reconsider the vote on the change orders
for Beam and Walter Street.
Seconded by Mayor Bastian Ayes — Mayor Bastian, Councilmembers
Carlson, Juker, Rossbach
Nays - Councilmember Zappa
Councilmember Zappa moved to recess the meeting until 4:30 P.N., Nay 13. 1993
Seconded by Councilmember Carlson _ Ayes - all
Meeting recessed at 10:46 P.M.
15 5- 10 -93
4:30 P.M., Thursday, May 13, 1993
Council Chambers, Municipal Building
Meeting No. 93 -11 - Continued
A. CALL TO ORDER
The continuation of a regular meeting of the City Council of Maplewood, Minnesota was held
in the Council Chambers, Municipal Building, and was called to order at 4 :32 P.M. by Mayor
Bast i an .
C. ROLL CALL:
Gary W.
Bastian,
Mayor
Present
Dale H.
Carlson,
Councilmember
Present
Frances
L. Juker,
Councilmember
Present
George
F. Rossbach, Councilmember
Present
Joseph
A. Zappa,
Councilmember
Present
J. NEW BUSINESS - Continued
3. Arcade and Parkway - No Right Turn on Red Request
a. Acting Manager Haider presented the staff report.
b. Councilmember Zappa moved to accept staff recommendation and endorse the
reguest for a "No Right Turn On Red" sin on southbound Arcade at
Parkway Drive.
Seconded by Councilmember Juker Ayes - all
4. Mall Area Traffic
a. Acting Manager Haider presented the staff report.
b. Councilmember Zappa moved to direct staff to brinq back information on
costs which would be incurred for this project.
Seconded by Councilmember Juker Ayes - all
5. Community Center Change Orders
a. Acting Manager Haider presented the staff report.
b. Mayor Bastian introduced the following Resolution and moved its
adoption:
93 - 05 - 168
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the construction of a City -owned community center, Community Center Project,
and has let a contract with F. M. Frattalone Excavating for the site
clearing; and
V
16 5 -13 -93
`J
WHEREAS, it is now necessary and expedient that said contract be
modified and designated as Community Center Project Site Clearing Change
Order 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the Mayor and City Clerk are hereby authorized and directed
to modify the existing contract by executing said Change Order 1 in the
amount of $(763.00 ).
The contract is amended to $82,857.00 per the following detail.
Original Contract $83,620.00
Change Order 1 _f 763.0
Amended Contract - $82,857.00
Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Rossbach
Nays - Councilmember Zappa
c. Councilmember Carlson moved to establish a committee of two,
Councilmembers Rossbach and ZaDDa. to.review and aDDrove chance orders
with amounts between the $15,000 and $50,000, with any change orders
under $15.000 being approved by the City Manager, as authorized, and any
change orders over $50.000 reguirri_n_g a vote of Council.
6e Kennel Permits /Dog Licenses
a. Acting Manager Haider presented the staff report.
b. Director of Public Safety Collins presented the specifics of the report.
c. Councilmember Zappa moved to direct. staff to review the entire
Ordinance, eliminate Kennel ermits and limit the number of dogs
allowed to two per household.
COUNCILMENBER ZAPPA WITHDREW THE MOTION
d. Councilmember Zappa moved to.limit the number of dogs allowed at a
household to two in locations zoned as R -1. R4,3.3 and Farm.
e. Councilmember Juker moved to direct staff to look at the entire
Ordinance and consider limiting the number of animals allowed
Seconded by Councilmember Rossbach
Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Rossbach
Nays - Councilmember Zappa
7. Amendment - Rules of Procedure
a. Acting Manager Haider presented the staff report.
17 5 -13 -93
b. Councilmember Zappa moved to accent staff recommendation and amend the
Rules of Procedure as follows
1. Page 1, Section 1, B - Add Counci 1 /Manager Workshop_ The
first Monday of each month, from 5 to 7 p.m., is
designated as a Council /Manager Workshop. This meeting
may be canceled by the City Manager if two or more
Council members are not available, or if there is no need
for it.
2,o Page 1, Section 1, C .Regular meetings shall be held in
the Council Chambers of the Maplewood City Municipal
Building, Pre- agenda and Counci l /Manager Workshops in
the Maalewood Room of the Maplewood City Municia 1
Building unless there is a posted notice designating
another location.
Seconded by Mayor Bastian
K. VISITOR PRESENTATIONS
NONE
L. COUNCIL PRESENTATIONS
1. Reconsideration - Beam and Walter
Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach, Zappa
Nays- Councilmember Juker
This was the final item discussed at the Monday, May 10, 1993 meeting.
2. Building - South Century
a. Councilmember Juker inquired about the situation at a building on South
Century - the old auto parts store - which is not hooked up to sewer and
water.
b. Council directed staff to check on it and prepare a response.
30 Libby Property
a. Councilmember Juker asked when a report will be received on the
situation between the Libby and Valiukas properties, and whether
anything is being done to correct it.
b. Director of Community Development Olson stated a report had just been
finished and put in Council mailboxes.
4. Gervais Avenue
a. Councilmember Carlson reported on complaints he had received regarding
the condition of Gervais Avenue from Kennard to Hazelwood.
18 5 -13 -93
b. Councilmember Carlson mov
existinq feasibility stud'
Seconded by Councilmember Zappa
5. School District
c
nc
i ew.
Ayes - Councilmembers Carlson, Juker,
Rossbach, Zappa
Nays - Mayor Bastian
a. Councilmember Carlson expressed concern about the upcoming school
district referendum and the way it is being handled, the misinformation
and lack of information, etc., and proposed a meeting of officials. of
the three cities and the school district to discuss the situation.
b. Mayor Bastian stated there is going to be a rally at 1:00 P.M. Sunday at
the North St. Paul Community Center.
c. Councilmember Carlson moved direct staff to arrange an informational_
meeting of school district and Ma lewood North St. Paul and Oakdale
officials.
Seconded by Councilmember Zappa
6. Ramsey County Parks Turnover
Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Zappa
Nays - Councilmember Rossbach
a. Councilmember Zappa moved to direct staff to obtain information
regarding when Ramse-y--County will be turninq over Goodrich Wakefield
and F1 i cek Parks to the City of Maplewood.
Seconded by Councilmember Carlson Ayes-- all
7. Hills and Dales
a. Councilmember Zappa moved to direct .staff to bring back the previously
rejected feasibility study for the roadway in that area.
b. Councilmember Carlson inquired when the pavement management study would
be back on the Agenda.
c. Director of Public Works Haider reported it was expected possibly
sometime in May.
COUNCILMEMBER ZAPPA WITHDREW THE MOTION
8. Parkway Drive A Highway 61
a. Councilmember Zappa stated he had received pictures of the property at
Parkway Drive and Highway 61, and presented them to the City Attorney
for possible use in the litigation.
19 5 -13 -93
9. City Garage Sale
a. Mayor Bastian commented that in the future it might be beneficial to
have a "garage sale" with all outdated or surplus. paper, equipment,
furniture, tools, etc. to be combined with the Police auction.
10. Senior - Sewer Billing
a. Mayor Bastian commented he has been getting calls about the cost to
seniors for sewer, and asked about the possibility of different rates
for them.
b. Director of Public Works Haider provided information regarding the
problems that would be encountered in trying to make. changes at this
time and that it might be possible when the City takes over billing for
water.
M. ADMINISTRATIVE PRESENTATIONS
1. Rodney the Rooster
a. Director of Public Safety Collins reported on the status of the City's
litigation against the owner of the Rooster, and stated the City
Prosecutor's recommendations.
b. Councilmember Zappa moved to accept staff recommendation to authorize
legal staff to .pursue a change of the ordinance and a petition to the
Minnesota Supreme Court requesting a review of this matter.
Im
Seconded by Councilmember Juker
Ayes - Councilmembers Juker, Rossbach,
Zappa
Nays - Mayor Bastian, Councilmember
Carlson
N. ADJOURNMENT OF MEETING
Mayor Bastian moved to adiourn.the meeting.
Seconded by Councilmember Zappa
Ayes - all
MEETING ADJOURNED AT 5:55 P.M.
Lucille E. Aurelius
City Clerk
. d
20 5 -13 -93
AGENDA NO. EA"
AGENDA REPORT
Action b Cc Mc11
.
TO: Mayor and City Council
Rejected -..
Date
FROM: City Manager
RE: HONORING OUTSTANDING MAPLEWOOD AREA HIGH SCHOOL
STUDENTS
DATE: May 18, 1993
BACKGROUND
The Suburban Area Chamber of Commerce held its Annual Education Banquet on April
21. The banquet honored several of the area's high school students. Outstanding
seniors were honored for either their academic or citizenship- -the "unsung heroes." Of
the group of students who were honored, 13 were Maplewood students and residents.
RECOMMENDATION
It is requested that these 13 Maplewood students be honored and recognized for their
academic or citizenship (see attached list of students).
tmc
MAPLEWOOD AREA HIGH SCHOOL
HONORED SENIORS
NAME
TYPE OF HONOR
SCHOOL
David Berosik
Citizenship
Tartan
Nathan Crawford
Academic
Tartan
Rachel Dahms
Academic
Tartan
Jennifer Picard
Citizenship
Tartan
Amy Pogue
Academic
Tartan
Jennifer Ikhaml
Academic
North High
Jenny Kothbauer
Academic
North High
Erika Koreen
Citizenship
North High
Nathan Lockwood
Academic
North High
Russ Mortimer
Citizenship
North High
Andrew Hope
Academic
Mounds Park Academy
Kathleen Westerhaus
Citizenship
Hill- Murray
Donald Bahneman
Citizenship
Hill- Murray
AGENDA NO. F -I
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: APPROVAL OF CLAIMS
DATE: May 14, 1993
It is recommended that the Council approve payment of the following claims:
ACCOUNTS PAYABLE:
$ 542 Checks # 28047 thru # 28103
Dated 5 -3 -93 thru 5 -13 -93
$ 195 Checks # 26181 thru # 26308
Dated 5 -24 -93
$ 738 Total per attached voucher /check
register
PAYROLL:
$ 209 Payroll Checks # 32208 thru # 32374
dated 5 -07 -93
$ 44 Payroll Deduction check #32379 thru
# 32393 dated 5 -07 -93
$ 254 Total Payroll
993 GRAND TOTAL
Attached is a detailed listing of these claims.
lz
Attachments
FINANCFJAPPRCLM.AGN
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PAGE 9
40
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05/24/93
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PREFERRED RISK CONSULTANTS
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05/24/93
RAINBOW FOODS
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4
19.48
11
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05 2 4 3
NORTHERN AIRGAS INC.
SUPPLIES EQUIPMENT
22 .43
1 71
20.00
20
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REPAIR MAINT/VEHICLE
7 .50
52
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761100
05/24/93
RO—SO CONTRACTING, INC.
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PM PUBLISHING
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05/24/93
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PREFERRED RISK CONSULTANTS
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PHOTO LAB SERVICE
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STATE FARM INSURANCE CO.
PROGRAM SUPPLIES
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35
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28
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LAND IMPROVEMENT
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39
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46
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05/24/93
THUMALLA
144.08
144.08
63
05/Z4/93
TIERNEY BROTHERS, INC.
REPAIR. Xx MAINT/EQUIPMENT
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1,195.70
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05/07/93
EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS
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05/07/93
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05/07/93
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05/07/93
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60.00
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05/07/93
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0032363
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1,123.43
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05/07/93
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05/07/93
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05/07/93
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The Council asked for a report on 934 Evar Street each meeting through July. The
environmental health officer made a recent inspection and did not see any Code
violations.
go/b- 4:evar3.mem
MEMORANDUM
Ao,t i on by Council*
Endorsed.
TO:
City Manager
Modif i e
FROM:
Director of Community Development
Rejecte
SUBJECT:
934 Evar Street
Date
DATE:
May 13, 1993
The Council asked for a report on 934 Evar Street each meeting through July. The
environmental health officer made a recent inspection and did not see any Code
violations.
go/b- 4:evar3.mem
MEMORANDUM
TO: City Manager
FROM: Director of Community Development
SUBJECT: Budget Transfer
DATE: May 14, 1993
Fq0W3
Action
Endcreec�ia
cdified ..-
Rejecte
INTRODUCTION
I am requesting a $680 budget transfer from the contingency account. We need the
money to add more memory to two computers in our department. We recently
upgraded these machines with the Windows operating system. These machines do not
have enough memory to operate Windows efficiently.
RECOMMENDATION
Transfer $680 from the contingency fund to account 101 - 701 -41600
go /windows.mem (7.4)
F-aw Y
MEMORANDUM
TO:
City Manager
FROM:
Thomas Ekstrand, Associate Planner
SUBJECT:
Conditional Use Permit Review
LOCATION:
1575 Beam Avenue
APPLICANT:
Health East
PROJECT:
St. John's Northeast Community Hospital
DATE:
May 17, 1993
INTRODUCTION
Action by Council ;
Endorsed.-----,,...
Modifie —, - -..
Rejected
Date
The conditional use permit (CUP) at 1575 Beam Avenue is due for review. The CUP
allows a hospital and related medical buildings.
BACKGROUND
May 20, 1982: The Council approved this CUP.
May 23 1983: The Council reviewed the CUP and scheduled another review i
Y n May
1988.
May 23 1988: The Council reviewed the CUP and scheduled another review in May
1993.
DISCUSSION
There have not been any problems with this CUP.
RECOMMENDATION
Do not review the conditional use p ermit at 1575 Beam Avenue again unless there is a
problem.
go \b- 4:stjohns.cup (3)
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Original Concept Plan
�. -- Cb
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LOCATION MAP
2 Attachment 1
4
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LOCATION MAP
2 Attachment 1
4
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3 Attachment 2
4
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ORIGINAL CONCEPT PLAN
4
Attachment 3
4
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MEMORANDUM Action by C ®uric l l r 11
Endorsed
Manager Modifle -
TO: City g .
FROM: Ken Roberts, Associate Planner Red ecte
SUBJECT: Conditional Use Permit Time Extension fat
LOCATION: East of 1694 Demont Avenue
DATE: May 17, 1993
INTRODUCTION
Mr. John Kavanagh is asking that the City renew the conditional use permit (CUP) for
the lot that is east of 1694 Demont Avenue. This CUP is to build a house on Outlot A of
the Seasons Park Addition. Section 36- 437(7) of the City Code requires a conditional
use permit to build on an outlot. Section 9 -1 requires Council approval to build a home
on a lot that is not next to a maintained public street. (See the maps on pages 4 and 5
and the letter on page 6.)
BACKGROUND
February 12, 1991: The City Council approved the final plat for the Seasons Park
Addition. This plat included Outlot A.
May 11, 1992: The City approved a conditional use permit to build a house on Outlot A
of the Seasons Park Addition. This CUP was subject to four conditions. (See the
minutes on page 7.)
DISCUSSION
Mr. Kavanagh told me that he still intends to build a house on this outlot. He is not
sure however, when he will build the house. The City Code requires that the house
construction be started in one year or the CUP shall end. The Council can grant one
one-year time extension. Nothing has changed since last year to justify not extending
this CUP for one year.
RECOMMENDATION
Approve a one-year time extension for the conditional use permit to build a house on
Outlot A of the Seasons Park Addition.
go /b- 4:memo33b.mem (10)
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. Letter: John Kavanagh
S. 5 -11 -92 City Council minutes
F
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ARK ADDITION TO MAPLEWOOD
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Attachment 3
5
758 E. 4th Street
St. Paul, MN 55106
April 14th, 1993
Mr. Kenneth Roberts
APR 15 1 99 3
Office of Community Develop
1830 E. County Road "B"
Maplewood., MN 55109
Subject: CONDITIONAL USE PERMIT- DEMONT AVENUE
K en: Due to the additional 313 feet of driveway and the contour of
the lend, it has made it 'difficult - to .complete this home at this
time, due to the added cost involved either for the utilities or
the driveway.
At this time I would like to renew the Conditional Use Permit
for Outlot " A " of Seasons Park Addition.
Very tru y yours,
f �
John' J . Ka anagh:
Attachment 4
5 -11 -92 CITY COUNCIL MINUTES — CITY OF MAPLEWOOD
1. Conditional Use Permit: Demont Ave. (Kavanagh).
a. Manager McGuire presented the staff report.
b: Director of Community Development Olson presented the specifics of the
report,
C. Councilmember Juker moved to approve the Conditional Use Permit for
variance.
Seconded by Councilmember Rossbach
Councilmember Rossbach withdrew his second.
Motion died for lack of a second.
d. Councilmember Zappa moved to refer the 33 ft. easement back to the
Planning Commission with the stipulation that Wes s i n allow access to Lot
A.
Councilmember Zappa withdrew his motion.
e. Councilmember Carlson introduced the following Resolution and moved its
adopt ion with the condition of a deed restriction 1 i mi t i ng the number of
dwellings to .1.
92 -05 -48
CONDITIONAL USE PERMIT
(Bittersweet Lane Drive)
WHEREAS, John Kavanagh applied for a conditional use permit. This
permit would allow him to build a house on an outl of that i s " not adjacent to
a maintained public street.
WHEREAS, this permit applies to Outlot A of the Seasons Park Addition.
WHEREAS, the history of this conditional use permit is as follows:
1. The Planning Commission discussed this application on September 3,
1991. They recommended that the City Council approve t h i s permit
with a driveway to Flandrau Street.
2, The City Council held a public hearing on September 23, 1991. City
staff published a notice in the paper and sent notices to the
surrounding property owners as required by law. The Council gave
everyone at the hearing a chance to speak and present written
statements. The Council also considered reports and recommendations
of the City staff and Planning Commission .
NOW, THEREFORE, BE. IT RESOLVED that the City Council approve the above-
described conditional use permit for the following reasons:
. 7 Attachment 5
5 -11 -92 CITY COUNCIL MINUTES - CITY OF MAPLEWOOD
1. The use would be located, designed, maintained, constructed and
operated to be in conformi with . the City's Comprehensive Plan and
Code of Ordinances.
2. The use would not change the existing or planned character of the
surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials,
equipment or methods of operation that would be. dangerous,
hazardous, detrimental, disturbing or cause a nuisance to any person
or property, because of excessive noise, glare, smoke, dust,.odor,
fumes, water or air pollution, drai nage_, water run -off, vibration,
general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local
streets and would not create traffic congestion or unsafe access on
existing or proposed streets.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures,
water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the
site's natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
This permit is subject to the property owner completing the following
conditions:
1. Constructing a paved driveway over Demont Avenue to Bittersweet
Lane. This driveway shall be at least twelve feet wide.
2. Signing an agreement with the City. This agreement shall state that
the owner shall maintain this driveway and hold. the City harmless
for an y claims or l i a b i l i t y for the use of the driveway. This
agreement. shall also allow adjacent property owners to use this
driveway, if the City approves of this use. The City intends to
require a maintenance agreement as a condition of any such approval.
3. Obtainin g the approval. of the City Engineer. for the location and
design of this driveway. The Engineer shall allow enough room on
the north side of the right -of -way for a future eight -foot -wide
trail .
4. The property owner shall have a deed rest riction filed against t h i s
l that prohibits more than one house.
E'�
5 -11 -92 CITY COUNCIL MINUTES — CITY OF MAPLE W,00D .
l ♦ • tw.
cilmember Rossbach Ayes - Mayor Bastian, Cound1members T :
Seconded by Coun :.
_ Carl son, Rossbach
Nays Counci l member Juker
Abstain - Counci 1 member Zappa
- r
4
9
AGENDA ITEM �wwc
AGENDA REPORT
TO: City Manager
FROM: Assistant .City Engineer Bruce Irish
SUBJECT: Sterling- Linwood, City Project 87 -45
DATE: May 7, 1993
Action. by Council *01
Endorse .
Modif i ed
Rejccte .-
Date
Introduction
Attached is a letter from the contractor requesting a time extension.
Background
I was notifi
ed b David Whitehead of Williams Brothers Pipeline that it would be at
least six weeks before their contractor would be on site. It is necessary that they
petroleum pipeline the etroleum i eline offset between Sterling and Hillwood before work can
resume on the street project.
Recommendation
It is recommended that the contractor's request for a time extension be granted. The
formal change order would be prepared once Williams Brothers completes the
required work.
ic
Attachment
Snow Plowing &w Removal
a
F. M. FRATTA ONE
EXCAVATING &GRADING, INC.
COMMERCIAL ffi RESIDENTIAL
3066 Spruce Street / St. Paul, MN. 55117
May 3, 1993
Bruce Irish
City of Map lewood
1830 East County Road B
Maplewood, MN 55109
Phone: (612) 484 -0448
Fax: (612) 484 -7839
lt-)93
Re: Sterling Street Utility and Street Improvements
City Project 57 -
Dear Mr. Irish:
We are awaiting resolution of the pipeline relocation by Williams
Pipeline and the City of Maplewood. It is apparent that it may take
some time before the pipeline is relocated; this is causing work
delay. _
We are required by contract to be substantially complete by July 31,
1993 with an interim date of June 30, 1993 for completion of grading
and utility work. We are now reaching a critical period where we
must proceed to meet these completion dates. We ask that you extend
our contract one working day for every working day the project is
postponed due to the pipeline issue starting today, May 3 , 1993. We
ask that you keep us apprised of the situation so we may plan our
work forces for this project accordingly,
S in rely,
� �r
Lar y D. Ro ers
Project Manager
cc: Ken Miester, Short Elliott Hendrickson 8� Assoc.
Charlie Babich, Tower Asphalt
Joe Janowiak, Halvorson Concrete
AGENDA NO*
AGENDA REPORT
Famwll
TO: Cit Mana
FROM: Administrative Assistant/Human Resources
RE: Americans with Disabilities Act (ADA) Grievance
Procedure Action b Cou.no j
DATE: Ma 17, 1993
M o d 61 f 01 e
Rejected
INTRODUCTION Date
The Americans with Disabilities Act of 1990 re public
entities with 50 or more emplo to adopt a g rievance procedure
that provides for prompt and e resolution of ADA
complaints.
,BACKGROUND
The g oal of ADA is to provide a clear and comprehensive national
mandate for the elimination of discrimination a individuals
with disabilities. To that end, the Cit has appointed two ADA
Coordinator's (one for emplo and one for facilities/ -
pro and published notification that the Cit does not
discriminate on the basis of disabilit In addition, a self
evaluation of Cit facilities is currentl bein conducted.
This g rievance procedure allows a complainant to follow pre-
determined steps toward a resolution.. A complaint would first be
addressed b the Assistant Cit Mana If that decision was
unacceptable to the complainant,, it could be appealed to an ADA
Grievance Committee. If the decision of the Grievance Committee
was unacceptable to the Cit or the complainant, it could be
appealed to the Cit Council. The Cit Council would be the
final authorit however, an individual could alwa pursue other
remedies, i.e., a lawsuit,, This Grievance Procedure has been
reviewed b the Assistant Cit Mana the Human Resource
Director and the Cit Attorne
RECOMM
It is recommended that the Cit Council approve the ADA Grievance
Procedure so the Cit of Maplewood is in compliance with the Act.
srgp
CITY OF AWLEWOOD
ADA GRIEVANCE PROCEDURE
The City of Maplewood has adopted an internal grievance procedure providing for
prompt and equitable resolution of complaints alleging any action prohibited by the U.S.
Department of Justice regulations implementing Title II of the Americans with
Disabilities Act (ADA). Title II states, in part, that "no otherwise qualified disabled
individual shall, solely by reason of such disability, be excluded from the participation in,
be denied the benefits of, or be subjected to discrimination" in programs or activities
sponsored by a public entity.
GRIEVANCE PROCEDURE STEPS
1. For resolution of a problem, all complaints regarding access or alleged
discrimination should be submitted in writing or verbally to:
ADA Coordinator
City Manager's Office
1830 E. County Road B
Maplewood, MN 55109
770 -4524 (TDD- 770 -4500)
The complaint shall contain the name, address, and phone number of the
complainant and shall briefly describe the alleged violation.
2. Upon receipt of the complaint, the ADA Coordinator will conduct such an
investigation as may be necessary to determine the facts of the complaint. The
ADA Coordinator will also determine whether or not the complaint is governed
by Title II (public entities) of the ADA. If Title II has been violated, the ADA
Coordinator will devise a plan which will address necessary modifications to City
programs or activities.
In most cases the ADA Coordinator will render a decision within fifteen (15)
working days unless unusual circumstances require additional time. A copy of the
ADA Coordinator's decision will be in writing and /or other appropriate method of
communication. A copy of the determination will be sent by certified mail to the
complainant. Arrangements for submission of the decision to a visually impaired
complainant will be made.
3. If the complaint cannot be resolved by the ADA Coordinator to the satisfaction of
the complainant, it will be forwarded to the ADA Grievance Committee at the
complainant's written or verbal request. This committee will be composed of a
minimum of two members from the City's Human Relations Commission plus a
representative from the Seniors and Persons with Disabilities Committee. They
will conduct an investigation of the facts of the complaint.
Americans with Disabilities Act Grievance Procedure
Page 2
A decision by the ADA Grievance Committee will be rendered within twenty -five
(25) working days after the receipt of the complaint. Their decision will be in
writing and /or other appropriate method of communication and will determine the
validity of the complaint. The decision will also contain a description of the
recommended modifications to programs or activities, if any, and a reasonable
time frame for implementing the recommendation. A copy of their determination
will be sent by certified mail to the complainant. Arrangements for submission of
the recommendations to a visually impaired complainant will be made.
4. If the ADA Grievance Committee cannot resolve the complaint to the
complainant's and /or the City's satisfaction, the complaint will be heard by the
Maplewood City Council. The request for a hearing by the City Council shall be
made in writing or verbally filed with the ADA Coordinator. The matter will be
set for a hearing before the City Council at the Council's earliest practicable
meeting.
Following the hearing, the City Council will vote on the matter or they may vote
to issue a written decision within fifteen (15) working days. The decision of the
City Council is final. A copy of the approved minutes and /or the written decision
will be sent by certified mail to the complainant. Arrangements for submission of
the minutes /decision to a visually impaired complainant will be made.
5. The individual's right to a prompt and equitable resolution of the complaint will
not be impaired by his/her pursuit of other remedies. The use of this grievance
procedure is not a prerequisite to the pursuit of other remedies.
This grievance procedure contemplates informal but thorough investigations
affording all interested persons and their representatives, if any, an opportunity to
submit evidence relevant to a complaint.
This grievance procedure shall be construed to protect the substantive rights of
interested persons, to meet appropriate due process standards, and to assure that
the City of Maplewood complies with the ADA and any implementing regulations.
A record of the complaint and the actions taken will be maintained for a
minimum of the three (3) years.
grieada.cwp
CrrY OF MAPLEWOOD
ADA COMPLAINT FORM
NAME
ADDRESS
PHONE NUMBER - H/
W/
Please ide a brief rov description of the complaint including the date, location, names of
p p
persons involved, and the alleged violation.
If additional space is needed, please use reverse side.
Return this form to:
ADA Coordinator
City Manager's Office
1830 E. County Road B
Maplewood, MN 55109
770 -4524 (TDD - 770 -4500)
5/93
G -/
MEMORANDUM
TO: City Manager
FROM: Director of Community Development
SUBJECT: Tax - Increment Financing
APPLICANT: Carefree Cottages of Maplewood
DATE: May 14, 1993
INTRODUCTION
ction 'by OU I
Endorse -
M®difi ec.
Re j ecte
Date
Bruce Mo gr en , representing the Carefree Cottages of Maplewood, is asking that the City
p g
Council divide the tax - increment financing (TIF) district for this project into two parts.
The developers plan to build this project in two phases. They could not find a lender
p
who would finance the entire 106 units. Each TIF district would correspond to one of
the phases.
BACKGROUND
February 10, 1992: The City Council approved a TIF district for this project.
March 22 1993: The Council gave concept approval to dividing the TIF district into
two parts.
DISCUSSION
The MO ens should split the TIF district if they are going to construct their project in
phases. The tax revenues from a TIF district can only be acquired for 25 years. The 25
ears start when the County establishes the TIF district. With one TIF district, tax
revenues would be lost if there was a delay in starting the second phase. Acquiring
these tax revenues is imp ortant to the City since the City will acquire some of this
revenue.
The Council has already approved roved this request in concept. The Council should now
approve the final resolution.
RECOMMENDATION
Approve the resolution on page 5. This resolution divides the Carefree Cottages Of
pp p g
Maplewood TIF district into two parts.
cottage3
attachments:
1. Location Map
2. Property Line /Zoning Map
3. Resolution
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Attachment 2
4
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EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY
OF MAPLEWOOD , MINNESOTA
HELD: May 24, 1993
Pursuant to due call and notice thereof, a regular
meeting of the City Council of the City of Maplewood, Ramseur
county, Minnesota, was duly held on the 24th day of Nay, 1993, at
7:00 p.m.
The following members of the Council were present:
and the following were absent:
Member introduced the following
resolution and moved its adoption:
RESOLUTION APPROVING THE MODIFIED
DEVELOPMENT PROGRAM RELATING TO
DEVELOPMENT DISTRICT NO, 1
AND ESTABLISHING HOUSING
DISTRICT NOS. 1 -4 AND 1 -5 AND THE TAX INCREMENT
FINANCING PLAN RELATING THERETO
WHEFZEAS
A. The City of Maplewood (the "City ") has heretofore
created Development District No. 1 and it has been proposed that
the City modify the development program with respect thereto, and
Establish Housing District Nos.- 1 -4 and 1-5 within Development
D No. I and adopt Tax Increment Financing Plans with
respect thereto under the provisions of Minnesota Statutes,
Sections 469.124 to 469.134 and 469.174 to 469.179 (collectively,
the 'Act ") ;
B. The City Council has investigated the facts and has
caused to be prepared a Modified Development Program for
DevelOpment District No. 1, and has caused to be prepared
proposed Tax Increment Financing plans for Housing District
Nos. 1 -4 and 1 -5 ; and
239454
5
Attachment 3
i
C. The city has performed all actions required by law to be
performed pr i or to the creation of Housing District Nos. 1 - and
1 -5 and the adoption of the proposed Modified Development Program
and the adoption of the Tax Increment Financing Plan relating
thereto, including, but not limited to, notification of Ramsey
County, Tndepand-ant Arhnol 912
Intermediate School District No. 916 having taxing jurisdiction
over the property to be included in Housing District Nos. 1 -4 and
1 - 5 1 and the h olding of a public hearing upon published and
mailed notice as required by law.
NOW, THEREFORE, BE IT RESOLVED, by the City Cou of
the City of Maplewood as follows:
1.
Modified Development Progr, The Modified
Development program. for Development District No. 1 a copy of
which is on file in the office of the City Clerk, is adopted as
the Modified Development Program for Development District Igo. 1.
? _ - H ousin,-_r i ct Nos . 1- .and 1-5 Thera i s
established in . the City of Maplewood within Development District
No. 1 Housing District Nos. 1 - and 1 -5, the initial boundaries
of which are fixed and determined as .described in the Tax
Increment Financ Pla
Tax Incre
3 + Ta ment _. �,.FinAnc i ng Plan The Tam Increment
Financing • Plans are adopted as the tax increment financing plan
for Housing District No 1 -4 and 1-5. and the City Council makes
the fo1Zowin' g findings:
(a) Housing District Nos. 1 -4 and 1 -5 are housing
districts as defined in Minnesota Statutes, Section 469.174,
subd. 11 the speci.f is basis for such determ being that
the mti11t i f ;Fr i l y ren t al deve lopment t o be undiart a%Qa by
Care Free Cottages of Maplewood Limited Partnership consists of a
project, or a pub= tiun of a pl u ect, intellaea lvt uUUupollLy , in
p art, by persons or families of low and moderate income, as
defined in chapter 462A. Title II of the National Housing Act of
193 the National.. Housing Act of 1.959, the United States Housing
Act of 1937, as amended, Title V of the Ho using Act of 1949, as
amended, any other similar present or future federal, state, or
muni.ci.pal le gislation, or the regulations promulgated under any
of those acts.
(b) The proposed redevelopment in the op of the
City Council, would not occur solely through private investment
within the reasonably foreseeable future and therefore the use of
tax increment f inancing is deemed necessa
239454
0
'ON NV
The reasons supporting this f ind ing are that
Care Free Cottages of Maplewood Limited
Partnership has represented to the City that they
would not undertake the project in Maplewood
without the C ity' s use of tax increment financing .
Private investment will not finance these
development activities because of prohibitive
costs. It is necessary to finance these
development activities through the use of tax
increment financing so that other dev elopment by
private enterprise will occur within Development
District No. 1.
(c) The Tax Increment Financing Plans for Mousing
District Nos. 1 -4 and 1--5 conform to the general plan for
development or redevelopment of the City of Maplewood as a whole.
The reasons supporting this f inding are that:
{ i) Hous Dist No . 1 -4 and 1 -5 ar
properly zoned; and
The Tax Increment Financing Plans will..
generally compliment and serve to
implement policies adopted in the City's
comprehensive plan.
(d) The Tax Increment Financing Plans will of ford
maximum opp ortunity, consistent with the sound needs of the City
of Maplewood as a whole, f or the development or redevelopment of
Development District No. 1 by private enterpr
The reasons supporting this finding are that:
The development activities are necessary so
that development and redevelopment by private
enterprise can occur within Development District
No, 1.
4. Public Purpose. The Modified Development Progr
for.Develo went District No. 1, and the adoption of the Tax
p • n District Nos. 1. - and 1 -5
Increment F inan cing Plans far - H ousi ng
conforms in all respects to the requirements of the Act and will
help fulfill a need to develop an area of the City which. is
alread y built up to provide etipl.oyment opportunit to improve
the tax base, and to improve the general economy of the State and
thereby serves a public purpose.
23454
7
l ' i (fit ?Y�(� V11 �i I��t:7�t7� � ���
:-
:� r ,- , t
5 Certif i.ca#ig The .Auditor of Ramsey County is
requested to certify the original net. tax capacity of Housi
District. Nos. 1 -4 and 1 -v5.as described in the Tax Increment
Financing Plans, and t *0 certify in each year thereafter the
amount by which the original net tax capacity has increased or
decreased in accordance with the Act; and the City Clerk is
authorized and directed to forthwith transmit this request to the
County Auditor in such form and content as the.Auditox may
specify, together with a list of all properties within Housing
District Nos. 1 -4 and 1 -5 for which building permits have been
issued during the 18 months immediately precedi the adoption of
this Resolution .
6* ,Fi_ . The City Clerk i5 further authorized and
directed to file a copy of the Modified Development. Program and
Tax Increment Financing Plans for Housing District Nos. 1--4 and
1 with the Comm ission er of Revenue.
7. Administration The administration of Development
District No. 1 is a ssigned to the City Cler who shall from time
to time be granted such powers and duties pursuant to Minnesota
Statutes, Sections 4 6 3113 0 and 469.131 as the City Council may
deem appropriate.
The motion for the adoption of the foregoing resolu
was duly seconded by member and upon vote being
taken thereon, the following voted ire favor thereof
and the following voted aga i,nst the same
Whereupon said resolution was declared duly passed and
adopted.
239454
M
�
:� •�)I� • L L •Z�� L ! r: L •,�i_i (NOW �t� _ . L a ZII��� •Z�' I��I:��t }� � ���. }�� I�I'� { ?�
STATE OF MINNESOTA
COUNTY OF RAMSEY
CITY OF MAPLEWOOD
the undersigned, being the duly qualified and acting
Clerk of the City. of Maple Mi nnesota, DO HEREBY CERTIFY that
I have compared the attached and foregoing extract of minutes
with the original there on file in my office, and that the same
is a full, true and complete transcript of the minutes of a
meting of the (Hty Council of said City, duly called and h on
the date therein indicated, insofar as such minutes relate to the
Modified Development Program for Deve lopment District No 1, an d
the establishment of Housing District Nos. 1--4 and 1--5 in the
city.
WITNESS my hand and the se al of said City this 24th day
of May, 19930
City Clerk.
(S EAL )
)
239454
(1 1 r1 �r�r'�r +r r r�
- �� �- - -� -� -_ 1 ! J �_ .� J• t i iii I - � 1 - i I -i _� 1 1�� W {� 1 i
•
AGENDA ITEM
'Action by Gourd* I
AGENDA REPORT
. Endorsed
TO: City Manager Modified -
: ei eoted
FROM: Assistant City Engineer Date
SUBJECT: TH 61 Frontage Roads, Project 93 -02— Public Hearing _
DATE: May 17, 1993
Introduction
A copy of the public hearing mailing list for this project is enclosed. A resolution to
order the project is attached.
Background
A public informational meeting is scheduled for Wednesday, May 19, 1993 in the
Maplewood Room. A copy of the informational letter mailed with the public hearing
notices is attached.
of the April 19 1993 agenda report that summarizes project finances is
A copy p 9 p
attached for reference. This report also contains the proposed routine maintenance
agreement with Mn /DOT.
Recommendation
It is recommended that the council order the improvement and approve the proposed
routine maintenance agreement with Mn /DOT.
BA I
jw
Attachments
RESOLUTION
ORDERING IMPROVEMENT AFTER PUBLIC HEARING
WHEREAS, after due notice of public hearing on the construction of bituminous
street, concrete curb and gutter, storm sewer, and miscellaneous improvements on
Trunk Highway 61 Frontage Roads, City Project 93 -02, a hearing on said improvement
9 Y
in accordance with the notice duly given was duly held on Monday, May 24, 1993, and
the council has heard all persons. desiring to be heard on the matter and has fully
considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA, as follows:
1. That it is advisable, expedient and necessary that the City of Maplewood
construct bituminous street, concrete curb and gutter, storm sewer, and miscellaneous
improvements on Trunk Highway 61 Frontage Roads, City Project 93 -02, as described
in the notice of hearing thereof, and orders the same to be made.
2. The city engineer is designated engineer for this improvement and is
hereby directed to prepare final plans and specifications for the making of said
improvement.
3. The project budget is amended to $2,309,000. The project financing
shall be as follows:
Mn /DOT cooperative agreements /State Aid $1,770,000
Special assessments 449
Sewer fund 90,000
j213091000
RESOLUTION
WHEREAS, the Minnesota Department of Transportation has presented
Routine Maintenance Agreement No. 70625; and
WHEREAS, it is deemed mutually beneficial for the jurisdiction of Trunk
Highway 61 frontage roads to be transferred to the city; and
WHEREAS, it is appropriate that the city perform routine maintenance as set
forth in proposed Agreement 70625 during the interim until these roads can be
reconstructed and transferred to the city.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
MAPLEWOOD, MINNESOTA that the mayor and city manager are directed to execute
proposed Routine Maintenance Agreement No. 70625
CITY OF
MA PL�VVOOD
1830 E. COUNTY ROAD B MA.PLEWOOD, MINNESOTA 55109
DEPARTMENT OF PUBLIC WORKS 612-770-4550
TRUNK HIGHWAY 61 FRONTAGE ROADS, MAPLEWOOD PROJECT 93 -02
GENERAL INFORMATION
A public hearing is scheduled for Monday May 24, 1993. This letter provides general
information about the proposed project. An informal informational session will be held
between 3 and 6 p.m. on Wednesday, May 19, 1993, in the Maplewood Room of city hall.
This will be an opportunity for affected property owners to drop in and have specific
concerns discussed prior to the public hearing.
Proposed Improvements
The streets proposed for reconstruction are shown in Exhibit 1.
Q�
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toAbnan
tales
ly
ftrvais
tale. Q
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GERV= AVENUE
EXHIBITS 10,11 13
N.W. FRONTAGE ROAD
EXHIBITS 9 — 1
0
BEAM AVENUE
AfarkAam
NE ROAD pO
.E. FR
EXHIBITS 2 do 3
KOHLMAN AVE.
CO. ROAD C
T.H. 36
�siter
CO. ROAD B
takf
S.E. FRONTAGE ROAD
EXHIBITS 4 — 8
W �
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RECREAr ��`
FROST AVENUE
ROSELAVVN AVE.
F
N
N
Z (VIKING DRIVE)
4 �o
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ARCADE S"TfET '
i� HIBITS 13 — 14 Irske . Ld
tales
Spoon
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EXHIEfT 1
W►lez Stewart LOCAT)ON MAP
ial.0 PROPOSED HC44WAY AND FRONTAGE ROADS UPL V00D
AGENDA ITEM� ♦ "� ��` � � - � ��'��
AGENDA REPORT
TO: City Manager
FROM: Assistant City Engineer Bruce Irish
SUBJECT: TH 61 .Frontage Roads, Project 93- 02— Feasibility Report
DATE: April 19, 1993
Introduction
The feasibility report for this project is herewith transmitted. A resolution scheduling a public
hearing is attached.
Background
Negotiations have been conducted with Mn /DOT and state aid officials. Mn /DOT seeks to
give the jurisdiction of the TH 61 frontage roads to the city. Mn /DOT is willing to fund the
project through a cooperative agreement and allowing the streets to be designated as part
of the city's state aid system mileage. The city currently has enough unallocated state aid
mileage and funds necessary to build this project.
Mn /DOT has requested that the city assume the maintenance responsibility of the frontage
roads during. the interim until the roads can be reconstructed. Attached is a draft
cooperative agreement to this effect. The duration of the proposed routine maintenance is
limited as set forth in Article IX,
Budget Impact
Based on the negotiations with Mn /DOT, almost all frontage road street reconstruction costs.
and a majority of storm sewer construction costs are eligible for either state aid or
cooperative project funding. Table 1 of the feasibility report lists the estimated street and
storm sewer construction costs. The estimated construction cost eligible for Mn /DOT funding
is $1,500,000 (Gervais Avenue is not a frontage road and is at local cost). With 18
percent allowed for engineering expenses for Mn /DOT reimbursement, the total Mn /DOT
funding is estimated at $1,770,000.
A preliminary assessment roll and maps are attached. The total recovery from assessments
is proposed to be $449,000.
Project 93 -02 2 April 19, 1993
The total project cost is $2,309,000. The estimated Mn /DOT funding and proposed
assessment recovery equal $2,219,000. The additional funds required is proposed to be
sewer fund monies in the amount of $90,000 to pay for planned existing sewer and service
repairs/replacement and associated. engineering. Partial funding of the proposed
sedimentation basin on the northwest frontage road from the Ramsey - Washington Watershed
District would be investigated if the project proceeds. A summary of the project funding
follows.
Mn /DOT cooperative agreement /state aid $1,770,000
Assessment recovery 449,000 ✓
Sewer fund 90,400
Total $2,309,000
Project cost $2,309,000
Recommendation
It is recommended that a public hearing be held on May 24, 1993, as stated in the
attached resolution.
ic
Attachments
RESOLUTION
ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING
WHEREAS, the city engineer for the City of Maplewood has been authorized and
directed to prepare a report with reference to the improvement of TH 61 Frontage Roads,
City Project 93 -02, by construction of bituminous street, concrete curb and gutter, storm
sewer, and miscellaneous improvements, and
WHEREAS, the said city engineer has prepared the aforesaid report for the
improvement herein described:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. The report of the city engineer advising this council that the proposed
improvement on TH 61 Frontage Roads, City Project 93 -02, by construction of bituminous
street, concrete curb and gutter, storm sewer, and miscellaneous improvements is feasible
and should best be made as proposed, is hereby
received.
2. The council will consider the aforesaid improvement in accordance with the
reports and the assessment of benefited property for all or a portion of the cost of the
improvement according to MSA Chapter 429, at an estimated total cost of the improvement
of $2,309,000.
3. A public hearing will be held in the council chambers of the city hall at 1830
East County Road B on Monday, the 24th day of May, 1993, at 7:10 p.m. to consider said
improvement. The city clerk shall give mailed and published notice of said hearing and
improvement as required by law.
!t`�
y o
V
a j -.• `
tV
_ ' � ►OF
Minnesota Department of Transportation. ,
Metropolitan District f '
J .
Transp ortation Building
St. Paul
Minnesota 55155 ` h 1 93 �
nn L 1
Oakdale Office, 3485 Hadley Avenue North, Oakdale, Mi nnesota � U
Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota'
Reply to
Telephone No.
April 7, 1993
Bruce Irish
Assistant City Engineer
City of Maplewood
1830 East County Road 'B
Maplewood, Minnesota 55109
RE: Proposed Routine Maintenance
Agreement Number 70625
Dear Mr. Irish,
612- 593 -8575
As we previously discussed, enclosed is a draft copy of our
proposed routine maintenance agreement for the east frontage road
of Trunk Highway 61, from Ramsey County Road C to its north
termini. Please review this document and let me know if there
are any changes or.additions you would like made.
Following your review and approval, I will prepare the final
agreement and begin the formal process for its execution.
If you have any questions or need additional information, feel
free to contact me.
Sincerely,
f
Thomas J. Anderle
Senior Highway Technician
Maintenance Operations
i
hnxn�so�rn
�o
An Equal Opportunity Employer
MINNESOTA DEPARTMENT OF TRANSPORTATION
ROUTINE MAINTENANCE AGREEMENT
PREPARED BY AGREEMENT NO.
METRO DIVISION
MAINTENANCE OPERATIONS 70625
AGREEMENT BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
W�
THE CITY OF MAPLEWOOD `
FOR
Routine maintenance of the east frontage road of Trunk Highway
No. .61, from Ramsey County Road C to approximately 2,100 feet
north of Ramsey County Road C where the frontage road terminates
at its intersection with Trunk Highway No. 61, within the
corporate limits of the City of Maplewood upon the terms and
conditions set forth in this Agreement.
Amount Encumbered
NONE
Maintenance Agreement No. 70625
Maintenance Agreement between
the State of Minnesota and
the City of Maplewood
Trunk Highway No. 61 Frontage Road
A G R E E M E N T
THIS IS AN AGREEMENT between the State of Minnesota, Department
of Transportation (State), and the City of Maplewood (City).
WHEREAS, pursuant to Minn. Stat., Sec. 161.38, subd. 3 (1992),
the parties desire to enter into an agreement relating to the
maintenance of the trunk highway system within the corporate
limits of the City upon the terms and conditions set forth in
this Agreement.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
I
The City shall provide, at its sole cost and expense, routine
maintenance on the east frontage road adjacent to Trunk Highway
No. 61 from its intersection with Ramsey County Road C to
approximately 2,100 feet north of Ramsey County Road C where the
frontage road terminates at its intersection with Trunk Highway
No . 61.
1
Maintenance Agreement No. 70625
II
The City shall perform the following maintenance on the above
frontage road in accordance with the standards and guidelines
that the City uses for maintaining its highway system:
(a) Maintain the roadway so as to keep the same smooth and in
good repair for the passage of vehicle and pedestrian
traffic.and free from all obstructions and impediments to
such traffic. This maintenance shall include all necessary
preventive maintenance to preserve the roadbed in its
present condition including, but not limited to, proper and
timely crack sealing of the surface, restoration of utility
openings, and all necessary patching of the roadbed. This
maintenance shall cover the entire width of the roadway and
its appurtenances, such as: shouldering, curb and gutter,
and sidewalk, if present.
(b) Keep the roadway reasonably free and clear from ice, snow
and debris all months of the year, and undertake proper
cleaning, and ice and snow control measures when necessary.
(c) Perform all necessary rubbish removal and maintenance of
vegetation within the right -of -way limits that extend to the
east from the west edge of the frontage road*
(d) Place, install, and maintain traffic control and safety
devices and P rovide such roadway markings and lane striping
as may be necessary.
(e) Furnish all labor, equipment, materials, supplies, tools,
and other items necessary for the performance of all and any
of the work provided for in this Agreement at no cost to the
State.
2
Maintenance Agreement No. 70625
III
Authorized representatives
inspect the frontage road o
adequacy of the maintenance
of the State
n a regular
work which
IV
and City shall jointly
basis to review the
is being performed.
The City is not required under this Agreement to perform any
extraordinary maintenance, betterments, construction or
reconstruction. If the State desires the City to perform any
such work, the parties will enter into a separate agreement
therefor.
All materials used by the City in the performance of the work
under this Agreement shall conform to the requirements of the
Minnesota Department of Transportation Standard Specifications
for Highway Construction, 1988 Edition, and Supplemental
Specifications to.the 1988 Edition, dated January 2, 1991, and to
any subsequent amendments thereto.
All traffic control and warning devices, and pavement markings
shall conform with the Manual on Uniform Traffic Control Devices
for Streets and Highways of the State of Minnesota.
3
Maintenance Agreement No. 70625
VI
The City may partially block the frontage road for a period of
time necessary for the performance of the services under this
Agreement., In cases of emergency, the frontage road may be
wholly blocked and the passage of traffic thereon prevented by
the'City. At no time, however, shall the City continue to
obstruct the free passage of traffic on the frontage road for a
period eriod of time than is reasonably required for performing
g
the necessary work thereon.
The City may also close to travel the frontage road at such time
as it is necessary for the repair or installation of water or gas
mains, electric or telephone cables, or sewers, but, except in
extraordinary emergencies, the City shall first give the State
ten (10) days' written notice and obtain a permit from the State
before commencin g or allowing commencement of such installation
or repairs. However, the City shall not cause any portions of
said frontage road to be closed to traffic for any reasons other
than those above set forth and in no event for a time longer than
reasonably necessary to complete authorized work. In the event
of the total blocking or closing of the frontage road, the City
shall p rovide a suitable detour during such time.
The City shall conduct all partial and total closures of the
frontage road under this Section in conformance with the
Minnesota Manual on Uniform Traffic Control Devices and its most
current edition of Appendix 'B', Traffic Control for Short Term
Street or Highway Work Zones.
4
Maintenance Agreement No. 70625
VII
The parties agree that all persons working on the frontage road
under this Agreement are employees or agents of the City and in
no way employed by the State, provided, however, that this clause
shall not apply to persons employed directly by the State. All
contracts and agreements made by the City with third parties for
the performance of any work to be done under this Agreement shall
be subject to the terms of this Agreement.
VIII
The parties agree that the City will not seek indemnity or
contribution from the State, its agents or employees, in any
claim action or cause of action of any kind or character arising
from alleged City negligence of the maintenance work to be
accomplished by the City under this Agreement.
IX
This Agreement shall be in , full force and effect beginning
Y
Ma 1 1993 and shall remain in force through either
June 30, 1995 or until such time the State issues a Notice of
Release Order to the City for the frontage road described in
Section I, effectively transferring the frontage road to the
City, whichever occurs first.
This Agreement may be supplemented to meet changing conditions at
any time during its effective term by written supplemental
agreement of the State and City.
This Agreement may be terminated by either party with thirty (30)
days prior written notice to the other party.
5
Maintenance Agreement No. 70625
_KI
The provisions of Minn. , Stat. Sec. 181.59 (1992), and any,
applicable local ordinance relating to civil rights and
discrimination shall be considered a part of this Agreement as if
fully set forth hereine
XI
This Agreement shall not be construed as a relinquishment by the
State of any powers or control it may.have over the above
described frontage road.
6
Maintenance Agreement No. 70625
IN WITNESS WHEREOF, the State and the City sign and enter this
Agreement through their duly authorized officials:
als:
CITY OF MAPLEWOOD
By
Mayor
(CORPORATE SEAL)
Date
By-
Date
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By
Metropolitan Division
ADE, Maintenance
City Manager
STATE OF MINNESOTA
COMMISSIONER OF TRANSPORTATION
By
Authorized Signature
Date
By
Metropolitan Division Engineer
OFFICE OF THE ATTORNEY GENERAL
Approved as to Form and Execution:
Approved:
COMMISSIONER OF ADMINISTRATION
By
By
Special Asst. Attorney General
Date
Authorized Signature
7
�1f
AGENDA ITEM
AGENDA REPORT
Action. by Counc j J�
TO: City Manager Endorserl
FRONT: City Engineer Rej ected
Date
SUBJECT: Reconsideration —Beam Avenue, Project 88 -12
DATE: May 18, 1993
Introduction
On April 26, 1993 the city council approved Change Orders 4 and 6 Change Order 4
concerned extra cost due to soil conditions Change Order 6 concerned a deduct for city
administration charges. In addition, Change Order 5 concerning cleaning of a storm sewer
was rejected. On May 13 the city council voted to reconsider the previous action.
Background
Since this item was originally submitted, additional negotiations have taken place and
additional legal analysis has been introduced. The two main issues are city administrative
charges and storm sewer cleaning costs.
The city administrative charges for this job are not extraordinary. They are comparable to
jobs of similar size and complexity. There had been discussion about using January 1,
1993, as the completion date for the project. Delays beyond the contractor's control
resulted in additional staff time. It has been agreed that $2,900.00 is an appropriate
deduct rather than the original amount of $8,731.48
The second item is storm sewer cleaning. Typically a contractor is responsible to clean all
pipes installed as part of the project. On this project part of the pipe that was cleaned
existed before the project began. Since there is no way to exactly determine what portion of
the cost is the city's and what portion of the contractor's, the cost was split 50/50. This
results in a proposed city share of $13,447.13.
Recommendation
There has been a commendable effort put forth to final this job by the contractor, the
consultant, and the city. This question of Change Orders 5 and 6 is the last issue. Based
on the fairness of the agreement, avoiding potential litigation and the limited budget impact,
it is recommended that new Change Orders 5R and 6R be approved and old Change
Order 6 be rescinded.
Project 88 -12 2 May 18, 1993
Budget Impact
Rescinding old Change Order 6 .results in eliminating a deduct to the contract. By
eliminating the $8,73.1.48 deduct the total contract amount reflects the total work to date.
Approving new Change Order 5R and 6R results in the following financing summary
Total State Aid Local
Amount Eligible Funds
Change Order 5R $13,447.13, $7,363.65 $6,083.48
Change Order 6R < 2,900.00> < 2,202.26> < 697.74>
Total $10,547.13 $5,161.39 $5,385.74
KGH
0
AGENDA NO.
AGENDA REPORT Action by Go=o-Nx 'L p
ndorsed . , .
TO: Ci ty Manager er M®d.ifi e o„-
]Rejected
FROM: Finance Director and Communi ty Development Director Date
RE: INCREASE IN COAD1UNITY DEVELOPMENT DEPARTMENT LICENSE /PERART
FEES AND SERVICE CHARGES
DATE: May 17, 1993
INTRODUCTION
It is proposed that the Community Development Department license /permit fees and service charges be
revised effective July 1, 1993 based upon the User Fee Study completed by David M. Griffith &
Associates.
BACKGROUND
It has been past practice to raise license /permit fees and service charges annually to keep up with inflation.
On December 14th the Council approved a 4% increase effective January 1, 1993, for these fees and
service charges except for those items that may be affected by the User Fee Study. The User Fee Study
which the Council authorized was for only one department. The Community Development Department
was chosen as this department had the greatest potential of producing sufficient revenues to cover its costs.
Preliminary results of the User Fee Study were reviewed with the Council at a special meeting that was
held on March 23, 1993. During this meeting, the Council indicated that the fees should be revised so
that fees charged to individuals are lower than fees charged to businesses.
Copies of the final report on the User Fee Study will be sent to the City Council with the agenda packet
on May 19th. The report contains recommendations on 50 individual license /permit fees and service
charges for the Community Development Department. For each item, it has information on the unit
volume, current fee, costs to provide the service, recommended fee, phase -in schedule for recommended
fee, estimated increased revenue from the recommended fee and subsidy amount after the recommended
fee is phased in. The recommended fees listed for 1993 are proposed to be implemented effective July 1,
1993. The recommended fees for 1994 -1997 do not require Council action at this time.
When the recommended fees were established, comparisons were made with fees charged by other cities.
Listings of fees charged by other cities are attached as Exhibit A and Exhibit B.
It should be noted that the recommended fees will produce additional revenues of $42,342 annually. The
cost of the User Fee Study was $9,500.
RECOMMENDATION
It is recommended that the Council (1) approve revisions in Community Development Department
license /permit fees and services charges listed in Exhibit C effective July 1, .1993, and (2) approve first
reading of an ordinance (Exhibit D) to increase the planning fees.
wAagnMERfee.sty
>:>:»,::::::::>:<::>:>:>:>:>�i:>
Fee
Maplewood
$11
Bloomington
North
St. Paul
.05/sheet
Oakdale
11
West
St. Paul
35
Wood bur
25
Roseville
Publications
Zoning Code
Platting Code
$6
Sign Code
$4
Com rehensive Plan
$12
Misc Maps
$5
PC Minutes
$10/ r
.05/sheet
.25/sheet
0.15/sheet
5.85
16/ r
PC Packet
$100/yr
Property Owner List
$40
Zone Change
$285
100
250
250
300
300
Conditional Use
$185
500
35
50
250
50
500
Variances R-1
$57
100
35
100
50
25
200
Variances —All Other Districts
$85
300
35
100
250
25
200
Vacations
$60
75
125
125
200
Lot Divisions
$40
100
60
25
100
Home Occupations
$53
35
50
90
Woodlot Alteration Permit
$60
Sign Permit
$32
16
20
40
Billboard Permit
$14
Building Relocation
$145
Permit
X80
-Moving
Com rehensive Plan Amendment
$285
1000
125
750
Community Design Review Board
$115
Planned Unit Development
$340
2500
100
200
250
300
750
Preliminar Plat
$340
300
250
250
100
500
Preliminary Plat Time Extension
$57
Final Plat
$57
250
100
500
Mobile Home Permits
$50
[Woodlot Alteration Permit $601
Source: Municigal License and Permit Survev, Association of Metropolitan_ Municipalities, June 1992
IL
.T1*17TT-1-il..._1..-.... .7.t .l.
SURVEY OF ENVIRM MENTAL HEALTH LICENSE FEES
IN THE TWIN CITIES METROPOLITAN AREA, 1993
RAM,SEY
A N'KA BLOOMINGTON
EROOKLYN
CRYSTAL
EDINA
E,EKNEPIN
MAPLEWOOD MINNETONKA MINNEAPOLIS
NEW
ST.
LOUIS
PARK
ST. PAUL WASHINGTON MINN.DEFT.
COUNTY of HEALTH
-
"
COUNTY
COUNTY
FkP,K
COUNTY
BRIGHTON
_
-
- --
- - -- ==--=-_•=-=-=--=----=•-=-
- FOOD'SERVICE
.;
--
1L�0
.292
$104
N/A
$415
$186
$210
1 Bed Breakfast
;; S175
c..4
$144
$125
$155
$55 - .
5115
$127
5180
$50
•' 2 Heated Prepackaged
;; $195
$190#
- --
3 Day Care Snack
1 �
" $141
„
$:4
S28
$120
$83
$80
$0
N/A
$240
S5
5130
$85 (1)
4 Day Care -- Full Meal
1�
ii
„ $293.
••�
5•-
:c
•�
$250
$284
$390
$144
$160
$130
$0
$115-
$220*.
$240
$5
$130
$85 (1)
$70-
$302 (4)
�1
$256
.�,_
•
$284
$260
5292
$160
$175.
$155
$115-
$240
$127-
S814x : #.
$300 (2
$7�
$302 O
5 Snack Bar
„
t S2 .
-: _
S_�<
5 50
5284
5260
5292
$I60
$I7.5
$155-
$220#
$115
$240
$127
***
$390 (3)
510
$302 (4)
6 Deli -- Carry -out
�� .256
$398
$220x.
$810
� 1
$399
S3E�j
�: _
Ic_4
r
$. <5
5350
$284
$390
$292
5160
$270
$155-
$115-
$240
5127-
1468 **
$390 (3}
574
$302 (4)
7 Cafeteria, Catering
;;
1398*
$220*
$455
5254
l
$445
$375
$284
$390
$252
$160
$270
$155-
$115-
. $240
$ 127-
$468x
$390 (3 ) ;
$70 -
$302 (4)
8 Fatily Restaurant
;;
$398*
$220*
(Sit-down)
ii
WE:
c
54 5
S 550
$284
$390
$292
$160
$270
$155-
$115-
$240
$121-
$390 (3)
$70•
$302 (4)
9 Supper Club
„ $684
i_25 _
$398
$220#
$810
•
1
$ 662
$.E4 -
t
5 5
S 250
$284
$390
$292
$160
$175
$155-
$115-
$240
$127-
$468:::
5390 (3)
$74
$302 ( )
10 Commissary
;,
or $270
$398*
$220*
$144
$85
$156
N/A
$240
$158
$19
11 Seasonal
11
,, $29 /Fo.
5 64-
$ 72
$125
Temporary (first day)
++
� 1
;; $81
S'sEc=
S54
5111
$15
$31
$65
$28
$38
$25
$59
$25.
$110
$85
$5 (1)
$50
SO (1)
$50
12
+i
S 0
$16 /day
y
$0
$7 /day
$21 /day
$15 /day
$5 /day
$0
$0
$10
$0
13 Te *porary (days 2-14)
;; $0
$54-
SO
$0 (1)
++
ii
1104
Ic -
S�2
$50
$34
$75
$61
$117
$.55
$24
520
$55
$160
$45
14 Potentially Hazardous
„ $64
I..4
Food Vehicle
15 Potentially Hazardous
��
;; 1312
j
X�A
$42 Ea.
S 204
$150
$350
520 ea.
�z35
$10 ea.
addl.
$195
$225
Fcod Vehicle Fleet
;;
S
S 4
addl
t.
$200
$110
$145
addl.
$221
$85
$50
$24
N/A
$195
$18
145
16 Catering /Mobile Food
;; $255
.mil
$20 ea.addl
$66 ea. addl$38'ea.addl
$0
50� Ii
S4
Vehicle
11 Plan Review-
;;.
;� :269
..
100% ::c.
$1
$350 _
$175 -
$0
15 c% lic.
fee
$0
100% lic.
fee
$59-
$150
$0
$75
$750 ##
fee
1 1-6
+�
s_a
-
S750x*
$375 **
$175-
$0
150% lic.
$0
100% lic.
$150
$0
$75
$0
54� lic:
$O
18 Plan Review -
;, $385
�i_.
100% l
=
$0
S 350-
$750**
**
fee
fee
$150$*
$0
fee
50� lic.
S0
1 7 -10
19 Plan Review-
11
" 50 %.
50; lic.
50
5200 _
.$375
$100 -
$0
100 lic.
$0
50 lic.
fee.
$100
$0
$75-
$150 **
fee
Ferodel
ii X11 or 18
SSOG *x.
$300$#
fee
- - --
- -- - --
--- -
- - - -- ------===-=====------=-------------•---
=-=-==------====-==- • -----
- " = = -- -- " ===--- - - - - --
S or I hours
(1)
non profit organization
*
based upon
square footage
ge
** *based upon
seats
(2)
18 or fewer
employees
$# based u
cost of job
(3)
more than 18 employees
-
(4)
based upon 5 employees
SURVEY COMPILED BY RAMSEY
COUNTY DEPARTMENT
OF PUBIC HEALTH
M
BASED UPON RESP ONSES FROM
METROPOLITAN AREA
ENVIRONSENTAL HEALTH
AGENCIES
X
_ .,^
IN THE TWIN CITIES.METROPOLITAN AREA, 1993
1 T 7 1 T
RAMSEY
BLOOMINGTON EROOKLYN:
CRRYSTAL
EDINA
HENNEPIN
MAPLEWOOD
MINNETONKA
MINNEAPOLIS
NEW
ST. LOUIS
ST. PAUL
WASHINGTON
MINN.DEPT..
COUNTY
COUNTY
PARK
COUNTY
BRIGHTON
PARK
COUNTY..
of HEALTH
LODGING (I units)
(NOTE :. NUMBER
OF UN17C .K,AY BE APPROXIMATE
FOR FEE
INDICATED)
base fee
$E3+ $5.50 ea..
$93+
$122+
$95+
$175f
$80f
$67+
1 - 25
W5 $5517/rcnc room
$125
;3/room
$150
$2/room
$60
$1/root
$185
.$290
$5 /room
$2.70/re
26 - 50
$157
$3/ro:t
$130
$150
$95
$0
$290
51 - 100
$206
$INCE
W5
$1 ea.
$1415
$30g
$0-
-$1.75/room.
$9/room
101 - 1450
tv 267
11 r a
$185
addl.
$180
$0
over 50 room
over 50.
151 - 200
$328
1 r c,c 2
$250
$180
$435
$0
201 - 250
;388
$1 /rocs
F250
$180
$738
lo
251f
'4426
$250
$180
$738
$0
SWIMMING P'20"-S
Indoor
C4 . 5
$89
$ 8
$280
$ 221
$80
$185
$125
$175
1210
1290
N/A
(Ea.
addl.) $216
$45
$129
$138
$80
$95
#
$65
$175
$105
$290
$0
Outdoor
S0206
$89
$2206
$150
$221
$55
$150
$125
$175
$140
$290
N/A
$0
(ea.
addl.) $112
$45
$129
$138
$55
$35
. $65
$175
-------------------------------------------
-------------------------------------------------
$70
$21010
$0
SURVEY COMPILED BY RAMSEY COUNTY DEPARTMENT
OF PUBIC HEALTH
• BASED UPON ?RESPONSES
FROM METROPOLITAN AREA
ENVIROX,".'.'XTAL HEALTH AGENCIES
1 T 7 1 T
EXHIBIT C
Page 1 of 3
LICENSE /PERMIT FEES AND SERVICE CHARGES
Planning Fees (Set by Ordinance):
Zone Change
Conditional Use Permit:
Single and Double Dwellings
Other
Conditional Use Permit Revision:
Single and Double Dwellings
Other
Variances.
Single and Double Dwellings
Other
Vacations.
Single and Double Dwellings
Other
Lot Divisions (Fee per lot created).
Single and Double Dwellings
Other
Home Occupations.
Initial
Renewal
Sign Erection Permit:
1 - 10 Sq, Ft.
11 - 25
26 - 50
51 - 100
Over 100
* Plus $12 for each affected property to pay for the County's filing fee for
resolutions. The fee will increase to $17 in 1993.
Proposed
1991
1992
7 -1 -93
Fee
Fee
Fee
$274*
$285*
$342*
180*
185*
183*
180*
185*
295*
55*
57*
37*
55*
57*
75*
55*
57*
68*
82*
85*
219*
58*
60*
72*
58*
60*
149*
38
40
48
38
40
86
51
53
72
21
22
23
15
16
18
20
21
18
31
32
18
77
80
18
139
145
18
* Plus $12 for each affected property to pay for the County's filing fee for
resolutions. The fee will increase to $17 in 1993.
EXHIBIT C
Page 2 of 3
Planning Fees (Set by Ordinance), continued:
Proposed
1991
1992
7 -1 -93
Fee
Fee
Fee
Billboard Erection Permit
$ 13
$ 14
$ 73
Each Additional Sq. Ft.
.60
.62
N/A
Comprehensive Plan Amendment
274*
285*
429*
Code Amendment
180
185
219
Planned Unit Development
328*
340*
494*
Preliminary Plat
328
340
520
Preliminary Plat Revision or Time Extension
55
57
85
Final Plat
55
57
113
Time Extensions /Renewals
55
57
85
Billboard License
262
270
281
Licenses Due January 1st:
Motels:
1 - 15 Units
58
60
72
16 - 35 Units
89
95
115
36 - 100 Units
140
145
174
Over 100 Units
173
180
216
Restaurant and /or Bakery:
Food Establishment
155
160
192
Itinerant Food Establishment:
(Limit 7 days)
First Day
37
38
13
Each Additional Day
20
21
Special Food Handling Establishment
55
57
70
Swimming Pool License:
Outdoor
50
55
19
Indoor
75
80
19
Combined
125
135
20
* Plus $12 for each affected property to pay for the County's filing fee for
resolutions. The fee will increase to $17 in 1993.
EXHIBIT C
Page 3 of 3
Proposed
Miscellaneous Service Charges:
Woodlot Alteration Permit
Building Relocation
Moving Permit
Community Design Review Board:
Single and Double Dwellings
Other
Demolition Permit
Mobile Home Permits
On -Site Sewage Systems
Publications (Includes Sales Tax):
1991
1992
7 -1 -93
Fee
Fee
Fee
$ 55
$ 60
$12
139
145
260
77
80
42
109
115
138
109
115
213
38
40
49
45
50
31
15
15
24
Zoning Code
Platting Code
Sign Code
Comprehensive Plan
Zoning Map
City Map
Section Map
Planning Commission or Community Design Review Board:
Minutes - Per Year
Agenda Packet - Per Year
Property Owner List
11
11
5
6
6
2
4
4
2
12
12
12
5
5
2
5
5
2
5
5
2
10
10
13
94
100
88
38
40
50
W: \AGN \PRMTFEES.CD
EXHIBIT D
ORDINANCE N0.
PLANNING FEES
Section 1. Section 36 -26 of the Zoning Code of the City of Maplewood is hereby amended as follows:
Section 36 -26. Fees. The following nonrefundable application fees shall be required:
Zone Change
$342
Conditional Use Permit:
Single and Double Dwellings
183
Other
295
Conditional Use Permit Revision:
Single and Double Dwellings
37
Other
75
Variances:
Single and Double Dwellings
68
Other
219
Vacations:
Single and Double Dwellings
72
Other
149
Lot Divisions (Fee per lot created):
Single and Double Dwellings
48
Other
86
Home Occupation Permit
72 (initial permit)
23 (annual renewal)
Comprehensive Plan Amendment
429
Code Amendment
219
Planned Unit Development
494
Preliminary Plat
520
Preliminary Plat Revision or Time Extension
85
Final Plat
113
Time Extensions /Renewals
85
Section 2. Section 36 -258 of the sign code is amended as follows:
Section 36 -258. Fees.
(1) A sign erection permit fee (except for billboards) shall be $18.
(2) The fee for erection of billboards shall be $73.
(3) The annual license fee for billboards shall be $281.
Section 3. This ordinance shall be take effect on passage.
Passed by the Maplewood City Council on •
Mayor
Attest:
Clerk
Ayes- -
Nayes--
AGENDA ITEM. �
AGENDA REPORT
TO: City Manager
FROM: City Engineer
SUBJECT: Stop Signs along Ripley
DATE: May 17, 1993
Actin ®n by Council
Endorse
Modi ie
Re j ected - -
ate
No new staff report was prepared for this item. Please refer to the information from
last meeting.
KGH
jW
S -Y
i. 3S►'J
OFFICES
:13RX0GrS - �q13 M 0 IR G- A N
PROFESSION.& ASSOCYATION
9-200 FIRST M&TIONAL HRH PZIILDINO
3INT P.&UL, MINNESOTA 60101
�'EZEPlYONT� f �►1"i '��' :� - �f300
FACSIMILE (VlP-) �LZi - 04-60
�r'HYT'L�'r� �lf�'LC�'t D7�.L I�TUM�B�H
May 1 8, 1993
(b12) 223 -6620
Dan Faust
Finance Director
Maplewood City Hall
1830 East County Road B
Maplewood, MN 55109
RE: Referendum for Open Space
Dear Dan:
Act by C otnc
En dorsed-.....---
M odilf
R e ecte
Dat
M INN:E.sFG L1 S OFF I E
n.100 1 7D * - 3 G kW'J - )R R
'rd 1['N't�f fib, J�:� f. -� S, cd.lNrr � s b'ra a �-ioL•
TrAC. 6 1. ILL Ibl$! .`J "
You have asked me the following question with respect to the proposed referend
for open space.
L Could the City levy special assessments to finance the debt service on bonds
issued to purchase property for open space?
The City is authorized under Minnesota Statutes Chapter 429 to undertake
p ublic imp rovements and open space is described in this statute as a public
improvement. Howevelf, in order to be able to specially assess for open space it wf11
p
be necessary to follow the statutory procedures set forth in Minnesota Stat
Chap ter 429. In addition, even though the statutory authority exists for the special
assessment of open space public improvements it may, as a practicaJ matter, be
diff cult to specially assess because a determination must be made that there i a
market , value increase to property benefited by the open space public improVement.
2. Could the City have all homes pay the same amount to finance the debt
service on bonds issued to purchase property for open space".
No, this is not possible. Takes are levied based on the market value of real
e- state.
�= =� i - � ::I i -� :., , ,._ :� I I_I _� 1 NV T)�
BRIGGS MORGAN
3, Could the Cit print ballots that also contain information on the property tax
impact for homes with different market values?
, Yes, but I recommend that you be careful in that the inclusion of this type of
information an the ballot may confuse the voters. It may be better to prepare
information concer=g the impact to be mailed to voters prior to the referendum.
4. What is the proper wording for the ballots on the referend'u m the Council has
approved?
I have already prepared a Resolution Calling for the Special Election which
I previously forwarded to Pat Kelly. I am enclosing a copy and on page 3 you will
find the ballot language.
5. Regarding the calculation of the tax rate to be printed on the b.aHot, sho
this be based on Ramsey County's estimated market value of Maplewood's tax base for 1992
payable 1993 or the tax base for 1993 payable in 1994? Also, when is the calculation made?
°The statutes are not clear with respect to whether you should contain the tax
rate based on the 1992 pa 1993 tax rate or the tax base for 1993 payable in 1994.
My recommendation is that you discuss this with and obtain a letter from Mi€ bael
a
Wandrnach.er of the Department of Revenue. The Me ulation is made prior to the
printing of the ballot for the referendum
6. If the referendum is passed in 1993, would the first tax lever be in 1993 payable
in 1994?
If the referend'urn is passed in 1993, and the bonds are issued in 1993, the first
tax levy would be in 1993 if the bonds are issued prior to the elate of certification of
tax levies. If the bonds are iss in 1994, the City has the option of either having
the first tax levy in 1994, or pars to the authority granted In Minnesota. Statutes
475.61 a rain levy could be le *
. ed in 1993.
7. If the referendum is passed, could the band .issue size be increased above $5.0
million if interest rates decline?
If the referendum is passed, the bond issue can only be increased by the
amount of the discount for the bond issue (which cannot exceed 2% of the band
issue).
8. When do sample ballots have to be prepared?
Printed ballots for absentee voters must be printed thirty days before the
election. I have enclosed a timeline indicating the various dates that must be
complied with for the referendum.
BRIGGS iLwiD MOIRO-A-N
If y ou have an q uestions, please do not hesitate to contact me,
Ver trul Y O'Urs '
t
Mar L I pel
MLI;kmi
_U) 05U)
A
Y _ AT
7 P ** 1 T I I
TS MASTER
ELECTION TIMELINE
CITIES
Last Revised 9 -17 -92
90 days before (if permitted) change precincts (§204B.14,
esp. Subd. 4)
60 days before, give notice of changed precincts (§204B.14,
Subd. 4 )
45 days before - notify county auditor of election (§205.1-6
Subd. 4)
30 days before - new polling places (§204B.16, Subd. 3 )
30 days before - printed ballots for absentee voting
(§204B.35, Subd. 4)
25 days before appoint election judges (§204B.21, Subd. 2 )
2 weeks' published notice of election ( 4th class cities can
dispense with) (§205.16, Subd. 1)
10 days' posted notice (if published, can dispense with)
(§205.16,, Subd.. 1)
I week's published sample ballot ( 4th class cities can
dispense with) (§205.16., Subd. 2 )
4 days' posted sample ballot
Election day posting of polling -place sample ballot
( §205.16, Subd. 3)
Within 2 days after, canvass results (§205.185, sub.d,. 3 )
7 days after canvass -- contest period lapses (§209.021,
Subd, 1)
First re - no sooner than 1so days /6 months ( §475.58,
Subd. la,- §205.10)
Second revote - no sooner than 1 year from first revdte
(§475.58, Subd. 1a)
Mail. balloting - see §§20413,45 and 204B.46
24 -02
EXTRACT oV MINUTES OF MEETING CAP
THE CITY COUNCIL OF THE
CITY of MAF'LEWOO.D t MTNNESOTA
HELD#* 1993
Pursuant to due call and notice thereof, a regular
meeting of the City Councill of the City of Maplewood, Minnesota,
was duly held at tho City Nall in said City on the day of
1993, at o'clock
The following members were present:
and the following Were absent
Member introduced the following
resolution and moved its adoption:
RESOLUTION CALLING FOR AN ZY,EGTION ON
$ GENERAL OBLIGATION BONDS OF 1993
BE IT RESOLVED by the City Council of the City of
Maplewood, Minnesota, as fellows.,
1. This Council has investigated the facts and does
hereby find, determine and declare that it is necessary and
expedient to acquire open sp.a.ce within the City,
2. The proposition of authorizing the issuance of
$ General obligation Bonds for said purpose shall
be submi Led to the qualified electors of the City at a special
election to be held on 1993. Said election shall
be held between the hours of o'clock . m. and
o'clock .m. The palling place shall be the [insert polling
laces] in the City of Maplewood, 'Minnesota.
3. The Clerk is hereby authorized and directed to post
according to law a Notice of Election and E..allot, and to prepare
ballots (of shall be blue in color) for use at said
election, which notice and ballot shall be in substantially the
following forms :
236154
NOTICE
OF SPECIAL ELECTION
NOTICE IS HEREBY GIVEN that a special election will be held
in and for the City of Maplewood, Rams County, Minneoota , on
19 9 3 , betwe -en the hours of O'clock _ .. m .. and
o' clop +m.. , at which time the following que st i on will be
subm itted;
"Shall the -City of Maplewood, Minnesota, be authorized
to issue its fully registered general obligation bonds
in an amount not to exceed $ to .defray the
expense of the acquisition of open space within the
City? 11
The polling place for said election will be the [ insert
polling places at which place all of the qualified electors of
the City may cast their ballots.
Dated: If 1993
WM72d
BY ORDER OF THE CITY COUNCIL
Is/ Mrs . Lucille Aureli
City Clerk
2
IJ �Zv _ �_�
OFFICIAL
SPECIAL ELECTION BALLOT
CITY OF MAP LEWOOD
hAMSEY COUNTY
MINNESOTA
"Shall the City of
* YES authorized to issue
general obligation
exceed
r�* the acquisition of
city ?pt
Maplewood, Minnesota, be
B its fully registered
bonds in an amount not to
to d.efra►y the expense of
J open space within the
NOTICE; BY VOTING "YES" ON THIS BALLOT
QUESTION, YOU ARZ YOTIWG FOR A
PROPERTY TAX llgCREASE .
The maximum amount of increased levy as a
percentage of market value is %.
The amount that will be raised by the new
ref erendum ta rate in the f first year it is
to be levied is $
INSTRUCTION To VOTERS
If you to vote in favor of the above proposition, mark a
cross (X) in the square before the word " YES" . If you wi sh to
vote against the .above proposition, mark a Gross (X) in the
square bof ore the word "NO"
t NOTE f On the back of ea-ch ballot shall be pr int e d the Fords
"Official Ballot", the cute of the election and lines
for the initials of the judges.')
23b1
3
:� � �-�� ���_� : �= -� _1 i i ( nZ)
4 o The following persons are appointed judges for said
election [ ins.ert polling place'
I.
2.
3.
5. Said election shall b e hel an con in accordance
with the statutes of the State of Minnesota apps. i0.able , .and the
Council shall meet as required by law for the purpose of
canvassing said election and declaring the results thereof.
The motion for the. adoption of the foregoing resolution was
duly seconded by member and, after full
discussion thereof and upon a vote being taken thereon. , the
following voted in favor thereof
and the following voted against the sa-a6
Whereupon said resolution was declared duly passed and
adapted.
236159
4
AO
STATE OF MINNESOTA
COUNTY OF RAM S EY
CITY OF MAPLEWOOD
I, the undersigned, being the duly qualified and acting
Clerk of the City of Maplewood, Minn.e-rota , IAC HERE13Y G TI FY that
I have carefully compared the attached .and foregoing extract of
minutes with the original minutes of a meeting of the City
Council duly called and held on the date therein indi.c.ated., which
are on file and of record in my office, and the same is a fill,
true and correct transcript therefrom insofar as the salve relate
to a special election on the acquisition of open space within the
city.
WITNESS my hand as such Clerk and the official seal of the
City this day of 1 1993di
(SEAL)
236159
City Clerk
5
1993
Lou. MuXenn a
Director, Department of Property Records
and Revenue
Ramsey County Government Center West
Suite 845
50 West Kellogg Boulevard
St. Paul, MN 55102-1694
.Dear Mr. McXenna
Pursuant to Minnesota Statutes,, section 205.16, Su.bd . 4j,
this letter is to formally advise you that the City of Maplewood,
Minnesota will be holding a 5Pecial c-ity election on
1903 , between the hours of O'clock m. and a' clock
p.m. at the in said City. The following
question will be submitted to the voters at that special
election:
"Shall the City of Maplewood,, Minnesota, be authorized
to issue its fully registered general obligation bonds
in arl amount not to exceed to defray the
expense of the acquisition of open space within the
City ?'°
Very truly yours,
CITY OF MAPLEWOOD r
MINNESOTA
By
Its City Clerk
236159
�I �:7 ow `=' :fit? I `�'� W0� i �
LI �f �:fil�-
AGENDA REPORT
TO: City Manager
FROM: City Engineer
SUBJECT: Sterling Street Feasibility Study
DATE May 17, 1993
aJ
AGENDA ITEM
u
Aldion, bY
ejee�
Proposals to study the feasibility of constructing Sterling Street from Larpenteur
Avenue to Holloway Avenue have been submitted by four consulting .firms. The
estimated costs vary from $2,450 to $15,500.. The more expensive proposals provide
more services and somewhat more information. Since this proposed project is
relatively straightforward,' htforward; the lowest cost proposal submitted by Comstock and Davis,
Inc. is adequate for the city's needs. The North St. Paul engineering staff agrees in
principle with this conclusion.
It is recommended that the city council authorize preparation of a Sterling Street
feasibility Y Y stud b Comstock and Davis, Inc. according to their April 30, 19931
proposal, and further that Maplewood pay 75 percent of the cost and North St. Paul
pay 25 percent of the cost of the study.
KGH
jw
April 19,1993
Mr. Bruce Irish,
Assistant City Engineer
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Dear Mr. Irish:
Fir F-1 f -r-11
3535 VADNAIS CENTER DRIVE. 200 SEH CENTER, ST. PAUL, ti11tN�55���C _�61-� 480,-. 004-,•800 ��2b�
ARCHITECTURE ENGINEERING ENVIRONMENTAL 0 TRANSPORTATION
RE: Maplewood, Minnesota
Sterling Street Improvement
(Larpenteur Avenue to Holloway
Avenue)
In accordance with our Standard Agreement for Engineering Services, we are submitting
this Supplemental Agreement identifying the scope and basis of payment for engineering
services required for the Sterling Street (from Larpenteur Avenue to Holloway Avenue)
feasibility report.
The scope of services for this feasibility report is as follows:
• Meet with Maplewood and North St. Paul engineering staffs to gather information
• Field review of site
• Field survey -centerline profile
Identify wetland issues
• Estimate traffic (initial and the 20 -year average daily traffic)
• Design utilities
• Analysis equalizing culverts (City to provide current hydrological data)
• Design typical section for Sterling Street in accordance with MSA Standards
• Prepare report drawings
• Prepare cost estimates
• Prepare draft report and review with each city.
• Prepare final report
• Attend informational meeting prior to public hearing.
Compensation for the feasibility report is proposed as a lump sum fee of $15,500.
SHORT ELLIOTT
HENDRICKSON INC. MINNEAPOLIS, MN ST. CLOUD, MN CHIPPEWA FALLS, WI MADISON, WI
Mr. Bruce Irish
April 19,1993
Page 2
The above work and compensation does not include subsurface exploration or televising
of the sanitary sewer.
If you are in agreement with this Supplemental. Letter Agreement, please sign and return
one copy to us. Thank you for the opportunity o provide engineering services to the City
of Maplewood.
Sincerely,
enneth R. Meister, P.E.
Project Manager
llc
Enclosure
Approved this day of , 1993
City of Maplewood
M9
Short Elliott Hendrickson Inc.
By
ENGINEERS ARCHITECTS PLANNERS
April 29, 1993
Mr. Bruce Irish, P.E.
Assistant City Engineer
City of Maplewood
1830 East County Road B
Maplewood, Micnxnesota 55109
Re: Proposal to Prepare Feasibility Report
Sterling Street - Larpenteur to Holloway
Joust Project - Cities of Maplewood acid North St. Paul
Dear Mr. Irish:
TOLTZ, KING, DUVALL, ANDERSON
AND ASSOCIATES, INCORPORATED
1500 MERITOR TOWER
444 CEDAR STREET
SAINT PAUL, MINNESOTA 55101-2140
PNONE:612/292-4400 FAX:612/292-0083
Toltz, Kiang, Duvall, Anderson and Associates, Inc. (TKDA) is pleased to submit this proposed
Authorization for Professional Services to provide engineering services to prepiire a feasibility
study for street and storm sewer innprovecnients to Sterling Street from Larpenteur Avenue to
Holloway Avenue within the cities of Maplewood and North St. Paul.
At TKDA, we recognize the need to work closely with City Staff on reviewing previous
improvements, iniplecnenting local policies and guidelines, and providing a quality finished
product to our clients, including the cities' residents. Asa joint project, this will be an exciting
challenge to provide state-of-the-art technical support while communicating project needs to not
only the staffs -rind City Councils of each City, but also the residents affected by the proposed
finprovenlents ltl each cotllnnunity.
We .feel that TKDA is uniquely .qualified to handle this assignment. Our proposed Project Team
combines hands-on experience in preparing similar studies fon- Maplewood and other Miininesota
communities, along with a proven ability to coinuinunicate with residents and coimimnity leaders
both one-on-one and in a public forum.
We appreciate this opportunity to present our proposed Authorization for Professional Services
and look forward to further discussions with you.
S incerel yours,
R. Charles Anil, P.E.
Project Manager
John Davidson, P.E.
Department Head
CITY OF MAPLEWOOD, MINNESOTA
AUTHORIZATION FOR PROFESSIONAL SERVICES
TO: Toltz, Ding, Duvall, Anderson
acid Associates, Incorporated
1500 Meritor Tower
444 Cedar Street
St. Paul, Minnesota 55101
Pursuant to our Agreeinent dated January 9, 1987, you are hereby authorized to proceed with the
professional services described as follows:
TERLINSTREET - STREEI AND STORM SER IMPRQYEMENTS
LARPENTUIR AVENUE 110 HOLLMYAY AVENUE
..�
Sterling Street is an existing Municipal State Aid Street (MSAS) between Holloway Avenue and
Lacpenteur Avenue (2,600. feet). Approxiniately the northern one-lizdf of Sterling Street is a
border street between the cities of North St. Paul and Maplewood. The sout.heni section is
entirely within the City of Maplewood.
'I'lie existing roadway ranges greatly in width tivougliout the length of the Project. The roadway
surfaces range from bituminous surface with extensive cracking and failure to a bladed graver
surface through protected wetland. Any existing curb is bituminous and failing, although a
number of local resi(lentizat streets intersect with Sterling Street with concrete curb an(] gutter at
the local residential street radius. All drainage is overland and directed to the protected wetland
located approximately 400 feet north of Lm-penteur Avenue.
TKDA will provide an investigation of existing site conditions alid prepare a feasibility study and
report detailing the appropriate Project design conditions, along with Project costs and a
financing pla.m This information will be presented to the local residents hi a Neighborhood
Meeting foniiat and to both the North St. Paul and Maplewood City Councils at formal Public
Hearings.
-1-
II. SERVICES TO BE PROVIDED BY TKDA
The services to be provided by TKDA are described in the following paragraphs. Hereinafter,
the tern OWNER will refer to the joint Project ownership of the Cities of North St. Paul and
Maplewood.
Task No. 1 - Site Investigation
TKDA'S Project Manager will meet with the staffs of the Cities of North St. Paul and
Maplewood to establish in greater detail, the requirements of the Project. This task will include
existing drainage information, right-of-way data, wetland and storm ponding information and
coordination of utilities with local developers. TKDA'S survey technicians will conduct a
p
reli nlunary y site survey to Identify existing pavement alignment, condition amid width, along with
a delineation of the protected wetland boundaries. Information of drainage patterns and local
drainage concerns, will be identified and possible solutions investigated. Soil borings previously
obtained will be reviewed and additional locations will be established.
Task No. 2 - Proiect Layout
TKDA'S Project Matrager and a Senior Teclinic kin will ainalyze the site survey iiiformation and
prepare a prelinninary horizontal and vertical aligiunnent that will provide proper drainage to all
properties, accessible driveway access, proper elevation and alignment for minfinnal impact to the
wetland, and proper aligimient for access to the ailerial wid collector routes at the south and north
termini of the Project. The number of additional soil borings will be established along the route,
and the soil boring firm will be authorized to proceed at the identified locations.
T._.a.sk No. - Traffic and Storm Sewer Analysis
TKDA'S Project Manager will meet with representatives of the Ramsey -Washington Metro
Watershed District, the Minnesota Department of Natural Resources, and the Anny Corps of
Engineers to identify conditions and requirements for the wetland crossing and Project drainage
needs and concerns. TKDA'S Project Mainager will also meet with representatives of tine
Ratnnsey County Traffic Engineer to determine requirements and aligiunient/drauiage needs for
the Sterling Street - Larpeinteur Avenue untersectiotn.
Talk No. 4 - Preffininga Design
TKDA will preparea. prelirninary design for the Project, based upon tine prelicnnina.ry analysis,
which will detail the necessary storm sewer improvements., final aligcunnent requirements, details
of the proposed ioadway width needs and options along with tine necessary roadway cross-
section to provide for ail MSAS route. In addition, TKDA will detail the requirements to
complete the wetland crossing as determined by the governmental agencies with a
recommendation oil tine optimum method to proceed with the wetland crossing to minimize
]impacts and costs.
-2-
Task No. S - Cost Estimate
TKDA will prepare a detailed construction cost estlnlate based upon the proposed design. 'Mlle
estimate will include a reconuilended percentage for indirect costs based upon TKDA'S
understanding of the Project complexity and requirements. This estimate will be divided into the
major. Project areas of storm sewer, street, utility and sidewalk costs, so that hidividual,options
caii be added or deleted as agreed upon by the goveniiig bodies.
Task No. b - Financing Plan
TKDA'S Project Manager will prepare a recommended financing plan for the estimated Project
cost based upon the cost participation policies of each City. The plan will include estirnates of
state -aid eligibility for costs for each City; the amount of funds necessary for improvements or
replacements; and a listuig of assessable costs to properties ul each City, listed by property, along
with an estimate of annual payment based upon mi estimated interest rate and tern of repayment..
Task No. 7 - Report Preparation
TKD,A, will prepare 1.0 copies of a report which will detail the findings of the study, the estimated
cost of any reconinieiided improvements, a financing plats, a recommendation as to whether the
proposed iniprovenlents are feasible, a proposed Project schedule, and a recommended method to
proceed if the Project is authorized the City Councils of North St. Paul and Maplewood. The
report will include detailed drawings and sketches to convey the preliininary design proposal for
use at Neighborhood Meetings and Public Hearings to convey the overall impacts of the Project
to residents and City Council Members. The report will detail with descriptions and drawings,
the necessary temporary and permanent right-of-way aild easements needed to implement the
proposed Project.
Task No. S - Neighborhood Meetings
TKDA'S Project Manager will conduct informal Neighborhood Meetings for all affected
residents to convey the overall intent of the Project, along with conveying the finpacts. of the
Project on each individual resident. These meetuigs are used by TKDA to detenniiie tuiy specific
Project needs from the residents standpoint, along with identifying residents' concerns prior to
the Public: blearing. TKDA will prepare a summary of these meethigs along with a sunuilary of a
laaeetuig witli the Hill -Murray School Board, wllo will also be impacted by a proposed
improvement, for each City Council's review. Tllis report allows the City Council to be made
aware prior.to any formal Public Hearing oil some specific resident concerns.
Task No. 9 - Public Hearings.
TKDA'S Project Mfatilager will present the proposed Project and feasibility report to each City
Couxic;il at a called Public Hearing in North St. Paul and it Maplewood. TKDA will prepare all
drawings aiid presentation materials necessary to convey the Project intent and proposed design
to the elected officials and those residents in attendance at the hearings.
-3-
III. SERVICES- TO BE PROVIDED BY OWNER
The OWNER's responsibilities shall be as set forth in the Standard Agreement between TKDA
and the City of Maplewood and as further described or clarified hereinbelow:
A. Provide TKDA with all available documents, drawings, soil boring data and right-of-way
information related to the Project area.
B. Provide TKDA with direction or description of all pertinent policies, procedures, or
guidelines related to Project administration, assessment procedures, or construction
requu'enlents.
C. Provide TKDA with an appropriate meeting place in which to conduct necessary Project
meetings and Neighborhood Meetings.
D. Provide the necessary legal notices to residents and affected property owners for all MS
429 Public Hearings and Neighborhood .Meetings.
E. Designate one individual to act as a representative and liaison with respect to the work to
be performed and between the cities of North St. Paul and Maplewood. Stich person shall
have authority, or the ability to quickly obtain the authority to transmit instructions, receive
information, interpret and defuse policies and make decisions with respect to materials,
equipment, elements and systems peninelnt to the Project.
IV. COMPENSATION
TKDA shall be paid for services provided, as listed in Section II of this Authorization on a Lunlp
Sum defined basis as dened iii the Standard Agreement between 'FKDA and the City of Maplewood.
The amount of the Lunnp Sum payment for services shall be $6,500, plus the cost of Project soil
borings to be determined as the Project proceeds. In delivering services for this Project, we will
t
not provide services or ilnctlr costs which will result in charges in excess of $6,500 unless
authorized by you.
IN
V. SCHEDULE
TKDA i.s prepared to assign personnel as soon as authorization is received. we anticipate that
the Investigation tlu-ougli tale Report Phases of the Project could be completed by the end of June
1993, assuming authorization is received in mid-May. The Neighborhood Meetings could be.
conducted hi July 1993, with the proposed Public Hearings ul August or September 1993. If the
Project is approved by the respective City Councils for design and construction, this would allow
the appropriate amount of tune for final design and bidding for a Spring 1994 construction start-
up.
Approved by the City of Maplewood, Miuulesota
Consultant Acceptance by
Attest
Authorized TKDA Representative
-5-
19 •
y .: {'
:H. Orr
Schelen
` y Mayeron &
Associates Inc
300 Park Place Center
5775 Wayzata Boulevard
Minneapolis, MN 55416-1228,
612-595-5775
1-800-753-5775
FAX 595-5773
j Engineers
Architects
:'.rll 2 .1993 - Planners
,.,..April 9, Surveyors
-, Mr. Bruce Irish, P.E.
Assistant City Engineer
{ ..City of Maplewood
1830 East County Road B
Maplewood, MN 55109-2797
Dear Mr. Irish:
Orr-Schelen-Ma eron & Associates, Inc. (OSM) is pleased to submit this proposal to
:provide consulting services to prepare a Feasibility Report for roadway and storm
drainage improvements to Sterling Street.. We appreciate your interest in our firm, and
are eager to assist the City of Maplewood. with this project.
Successful completion of this project can be accomplished by a firm with vast experience
-. p p J
and expertise with street and utility analysis and design. OSM is such a firm. We are well
qualified to perform this work for the City of Maplewood as a result of our many years of
'
experience providing similar services. Projects such as the Sterling Street Improvements
Feasibility Report constitute a large portion of the daily work of our Municipal staff.
Attached to this transmittal letter, is a brief statement of our understanding of the
proposed project; ro osed 'ect; a Detailed Work Plan outlining our approach; and our estimated fee to
perform the work.
y
you Thank for our valuable time and assistance during the preparation of this proposal.
,. .. - y
in addition to this, we have taken the liber
ro osalty of providing a copy of our corporate
p p
brochure to further reacquaint you with our capabilities. Our brochure includes several
project profile sheets that you may find of interest relative to this project.
i Please do not hesitate to contact us if you have any questions about our proposal, or if
you require additional information. Again, thank you for your interest in our firm.
Sincerely,
Orr-Schelen-Ma eron
. Associates Inc. -
Brian J. Bour ssa, P.E.
Marlin D. "Butch" Larsen, P.E.
-�:
Proposed Project manager Vice President
: MLJ:o154-93
Equal opportunity Employer
Approachto Project
J
Pro ect U-nderstandin
:.It 'is OSM's understanding that the Cit of Maplewood is considering the. reconstruction
.. Y t
of Sterling Street from Larpenteur Avenue to Holloway Avenue.' The proposed
le,• improvements include:
reconstruction of the existing bituminous roadway. through a residential
neighborhood, from Holloway Avenue to 1/4 mile south; and
initial bituminous roadway construction, over an existing gravel road, from
IA mile south of Holloway Avenue to Larpenteur Avenue,
V; Thero osed typical roadway section in the area of the existing gravel road is a 36' wide
p p Yp Y
: ,bituminous road flanked with concrete curb and gutter with parking permitted only on the
east, side of the street. At this time, the proposed. typical roadway section in the
residential. area is also assumed to be 36' wide, with concrete curb and gutter; however,
after receiving input from City staff and residents in the project area, this may be revised
to accommodate parking on both sides of the roadway.
'.
..'The middle portion of the roadway crosses a wetland area., At this time it is assumed that
the. U.S. Army Corps of Engineers and the Department of Natural Resources will permit
, the proposed improvements in the crossing, and that normal roadway construction
,methods could be used in this area with a granular sub -base.: In the final design it will
J` ^be , determined whether this crossing will be allowed, and whether this type of
.....construction can be used, or if surcharge or extensive subcut construction technique will
• ,:: ;,`.-.be-required. Preliminary cost estimates for these construction alternatives would be
outlined in the Feasibility Report.
The storm drainage construction along Sterling Street will be primarily lateral lines
g g
4
-accepting stormwater runoff from the roadway and adjacent areas. A large cross culvert
p g
is proposed to be installed at the wetland crossing to deter stormwater retention on the
west side of the roadway. It is also our understanding that the local Watershed District
has expressed concern over the direct discharge of stormwater runoff into wetlands and
other waterbodies without first providing water quality treatment. Depending on land
availability, our final design would address water quality treatment with either
sedimentation basins or in-line structures in the storm sewer system. As you are most
likelaware, OSM's Water Resources Department prepared the City of Maplewood's
y
Comprehensive Stormwater Management Plan in 1990, and is therefore very familiar with
the storm drainage system in this area. This knowledge will be of benefit to our work
;.y efforts in the preparation of this report.
-
Although this portion of Sterling Street is not currently on the Mn/DOT State Aid System,
.r g p g Y
it is our understanding that it could be designed to meet all of the necessary State Aid
requirements, and that the City of Maplewood has excess mileage that could be used to
:designate this portion of the roadway as a State Aid route. In addition to Mn/DOT State
Aid funds, City of Maplewood and North St. Paul Core Funds and property assessments
'will also be utilized. it is assumed that assessment roll preparation would be completed
by City of Maplewood staff.
0154-93 a Sterling Street Improvements Feasibility Report, Maplewood, MN Page - 1
K &DAvis, OMST�CNC.
COrlslllfl?ig Eiighlcc,rs & Lrrrid Sio-vetlors
1446 (_'()tutt}' ROCA1i.1
April 30, 1993
(� th Ave. N.E.)
NIimit.41r)ulis,
�`� Illlll'titltil
Maplewood City Hall
-.
1830 East County Road B 543'`
Maplewood, MN 55109 .
® 61 ? 784-9346 Tel.
Att'n: 'Bruce Irish
. ®fel? ?84-9395 Fix.
RE: Civil Engineering Proposal
For .Sterling Avenue Feasibility Study
Dear Bruce,
I have prepared a lump sum cost for completion of the above referenced
feasibility study for the upgrading of Sterling Avenue from Larpenteur Avenue
to.Holloway Avenue in Maplewood and North St. Paul. The cost is based on my
discussions with you regarding the complexity and general intent of the
project, a similar feasibility study for the City of Maplewood, and a site
visit on April 28, 1993.
The study will include a discussion on existing and proposed conditions,
roadway.size and design, culvert size"and design, wetland impacts, required
permits, need for a sedimentation basin, total cost of the project, and a cost
split between Maplewood, North St. Paul, and MSA funds. The study will also
include -exhibits to help clarify the discussion.
The items not included in the lump sum cost are additional soil borings,
.,getting MSA designation, and preparation of assessment rolls.
The total cost of the feasibility study, including 25 copies of the study and
attendance at one informational meeting and two public hearings, shall be a
lump sum not to exceed the amount of $2,450.00.
If you have. any questions or comments on this proposal, please feel free to
call me at 784-9346.
Sincerely,
COMSTOCK & DAVIS, INC.
on K. Wilczek, P.E.
J KW/mk
UILN f
1,93
.oar../► w�+t.�.w � � • .+.. � �. • M .. .� ...� w r r .i ...� .�.�
APR- FRIA, TO
COMSTOCK & DAVIS.,
CONSULTING ENGINEERS & LAND SURVEYORS
144$ COUNTY RD. J (85th AVE- N.E.)
M I N N EAPOUS, M t N N ESSOTA 55432
T.L.: 612.7849348
FAX. 612-784-9395
TELECOPY COMER SHEET
DATEII .7)-o', lqq7
TO:
FROM:
NUMBER OF PAGES + COVER SHEET:
commm s
c o
l
N
�All
r
RETURN TELEPHONE CALL REQUESTED? YES NO
HF'F'-^0-1'=9- 14 54 FF'i i1�1 a=if�i'=;Ti i�=E; = L�HTO
COMSTOCK &']DAVIS,INC.
n
C. o?-1-.;U1t iizv b7olitcc rs 6- L(vid tiiiri.vyL)r.*:
1446
April 30, 1993 _
�t1 t ,� t i►. N. E.)
� 11�lIlL:t:l
Maplewood City Hall
1830 East County Road B
:Maplewood, MN 55109 .
Att' n: Bruce Irish ® 612
RE: Civil Engine.ering Proposal
For Sterling Avenue Feasibility Study
Dear Bruce,
I havere ared a lump stun cost for completion of the above referenced.
p P
feasibility study for the upgrading of Sterling Avenue from Larpe-nteur Avenue
to .Holloway ; Avenue in Maplewood and North St. AL11. Thi' cost is based on my
discussions with you regarding the compleN.1ty and general intent of the
project, a similar feasibility study for the City of Maplewood, and a site
J
visit on April. 28, 1993.
The study will include a discussion on e..i.sting and proposed conditions,
roadwasize and design, culvert size and design, wetland impacts, required
.y
permits, need for a sedimentation basin, total cost of the project, and a cost
split between Maplewood,. North St. Paul, and MSA funds. The study will also
p F
include exhibits to help clarify the, discussion.
The items not included in the lump swn cost are additional soil borings ,
.
gg
ettin MSA designation, and preparation of assessment rolls.
The tot
al cost of the feasibility study, including 25 copies of the study and
attendance at one informational meeting and two public hearings, sha.11 be a
lumpBurn no -t to e;-ceed the ainount of $2,450.00.
.
If .you have any q
ues tions - or comments -on this .proposal , please feel free to
cal.1 me at 784_9'346.
Sincerely?
COMSTOCK & DAVIS, INC.
.40"n K. Wilczek, P.E.
JKW/mk
TOTH`L F'.1-�._'
�. l
MEMORANDUM
Action byCounal"NTO: City Manager
FROM: Director of Community Development Endorsed.
SUBJECT: Maplewood Town Center Expansion Mo dif i ed ..
DATE: May 18, 1993 Rejected
Date
The City Council must review the sign plan change. The Community Design Review
Board approved the plans to and the parking lot and Best Buy store. Councilmember
p � p g
Zappa appealed the decision.
MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand, Associate Planner
SUBJECT: Design Review and Sign Change
LOCATION: 1845 East County Road D—Maplewood Town Center
PROJECT: Best Buy
DATE: May 6, 1993
INTRODUCTION
Town Center Partners II is asking that the City approve an 8,400 square -foot addition
onto the front of Best Buy. (Refer to the site plan on page 9.) The applicant proposes
to:
1. Expand Best Buy 42 feet south into their parking lot. The addition's exterior would
match the existing building. The fascia would be dryvit, a stucco -like material.
There would be a metal grid over the entrance. (Refer to the building elevations on
page 14.)
2. Make the following parking lot changes:
a. Add 111 new parking spaces onto the property to the west (1765 East County
Road D). The .applicant would demolish the existing house.
b. Eliminate 60 parking spaces -51 in front of the building and nine along the
west edge of the existing parking lot. (The site plan incorrectly states that
there would be 67 spaces lost.)
c. Add a new driveway at the west end of the proposed parking lot.
d. Provide a parking stall for merchandise pick-up nem to the proposed addition.
3. Provide landscaping as follows:
a. Plant three trees along. County Road D.
b. Put crushed rock edging along the west edge of the proposed parking lot.
C. Leave afive-foot-wide landscaped strip along the existing west lot line.
4. Replace the Best Buy wall sign above the store entrance. (Refer to the drawing on
page 10.)
DISCUSSION
Parking Spaces
The applicant would add more parking spaces. than required. The Code requires an
additional 42 spaces. The expansion would eliminate 60 spaces. Adding these two
numbers together gives us 102 required new spaces. The applicants are proposing 111
new spaces.
Parking Lot Setback
The Code requires at least fifteen feet between the proposed parking lot and the north
lot line. The applicant agreed to revise the plan to meet this requirement. The existing
parking lot does not meet this requirement. The applicant paved the lot before the City
required afifteen-foot *n;n;mum setback.
Tree Replacement
The rCode requires that the applicant replace large trees they remove. The Code defines
a large tree as eight inches or more in diameter. The Code requires that the applicant
plant up to ten trees per acre, or thirteen trees in this case. The applicant should
prepare a landscape plan having at least thirteen new trees.
Required Fire Lane
Best Buy placed a trash compactor behind their store in the fire lane. This leaves only a
ten -foot -wide drive aisle. The Fire -Code requires at least twenty feet. Best Buy must
move this compactor to provide the required fire lane.
Site Clean-up
The building's north side is becoming an eyesore. There is litter, old tires, pallets,
unenclosed dumpsters, signs leaning against the building and storage on the parking lot.
The applicant should correct these problems as a condition of the shopping center
expansion.
RECOMMENDATION
Approve the site, elevation and sign plans (stamped April 13, 1993) for an
8,404 -square -foot addition to Best Buy at Maplewood Town Center. The property
owner shall do the following:
1. Repeat this review in two years if the City has not issued a building permit for
this project.
2
2. Restore and sod damaged boulevards.
3. Install a reflectorized stop sign at the proposed curb cut.
4. Provide handicap parking spaces to meet the Americans with Disabilities Act.
5. Screen all roof -mounted equipment on the shopping center that is or wfll be visible
from streets or adjacent property. The applicant shall submit a screening plan to
the Community Design Review Board.
6. Submit a landscape plan for the staffs approval. This plan shall show at least
thirteen trees. Deciduous trees must be at least 2 1/2 inches in diameter.
Evergreens must beat least eight feet tall.
7. Submit grading, drainage, utility and erosion control plans to the City Engineer for
approval. Include the placement and material of any retaining walls in the
grading drainage plan. The retaining walls' design shall be subject to staff
approval. The utility plan should include moving the manhole in front of the
e-ldsting building.
8. Combine the new pazking lot parcel with the shopping center parcel to form one
tax parcel.
9. Provide at least fifteen feet between the proposed parking lot and the north lot
line.
10. Patch all the pot holes in the parking lot and driveways.
11. Provide survey irons to mark the west lot line.
12. Move the trash compactor behind the building to provide the required fire lane.
13. Remove the litter, pallets and old tires behind the shopping center.
14. Screen all unenclosed dumpsters and trash cans. Submit screening .plans to the
Board for their approval.
15. Remove the Frank's Nursery and.P signs leaning against the north side
of the shopping center.
16. Remove or get permits for the banners on the shopping center.
17. Remove the materials stored in the parking lot by Frank's Nursery, unless the City
approves a conditional use peanut
3
18. Clean up the rust stains and paint the metal flashing on the loading docks.
19.. Submit a cash escrow or an irrevocable letter of credit to the City for any required
work that is not completed by occupancy. The amount shall be 150°x6 of the cost
of the unfinished work The property owner shall give the Staff an agreement that
will allow the City to complete any unfinished work
Appeals
Anyone may appeal the Board's decision to the City Council. An appellant must notify
someone in the Community Development Department within fifteen days after the
Board's meeting. Regardless of appeals, the City Council must review the sign .plan.
4
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 7.5 acres, including the new parcel. The new parcel is 1.3 acres.
Existing land use: Proposed parking lot parcel -single dwelling
Town Center site -Town Center Shopping Center
SURROUNDING LAND USES
North: Interstate 694
South: County Road D, Toys -R -Us and undeveloped commercial property
West: An undeveloped commercial lot
East: Egghead Software Store
PAST ACTIONS
August 27, 1986: The Review Board approved the Town Center plans.
September 23, 1986: The Review Board approved Town Center's sign plan. The Board
approved Best Buy's sign separately from the criteria for the other tenants' signs.
October 22, 1990: The Council rezoned 1765 County Road from R-3 (multiple
dwellings) to BC (business commercial).
March 11, 1991: The Council reduced the required parking spaces for Town Center so
that Frank's Nursery could eland. The Council allowed 58 fewer parking spaces than
the Code requires.
PLANNING
Land Use Plan designation: BC (business commercial)
Zoning: BC (business commercial)
WATERSHED DISTRICT
The applicant must get a permit from the Ramsey -Washington Metro Watershed District
to expand the parking lot.
kd\mem\bestbuy
go\b-4:bestbuy.mem (35)
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Site Plan
4. Building Elevations and Sign
5. Plans date stamped April 13, 1993 (separate attachments)
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Attachment 4
Community Design Review Board -2-
Minutes of 542-93
B. 3M Buil ' 236
Secretary Eks d .explained this r uest to revise the approved site .plan for the 22 -
by 25.5 -foot loa ' g dock additi .Staff explained the applicant wants to move the
addition 8 feet 41 inches t the south. The Board discussed the change.
Boardmember Robinson owed the'Community Design Review Board recommend
approval of the revise sit Ian (stamped April 30, 1993) for the 22- by 25.5 -foot
building addition to M Buil ' g 236.
Boardmember 'tzberger second Ayes --all
VL DESIGN REVIEW
A. Building Addition -Best Buy at Maplewood Town Center
Ralph -Darr, the architect of the .center, and Chris Johnson, construction manager for
Best Buy, were present at the meeting. They discussed their plans for the addition
and the proposed changes in their parking spaces. They discussed whether parking
space would be adequate and the possible traffic problems with entering and exiting
the parking area. Mr. Darr said he has reviewed the recommended' conditions in the
staff report and he is in agreement with them.
Boardmember Erickson moved approval of the site, elevation and sign plans (stamped
April 133, 1993) for an 8,400 square -foot addition to Best Buy at Maplewood Town
Center. The property owner shall do the following:
1. Repeat this review in two. years if the City has not issued a building permit for
this project.
2. Restore and sod damaged boulevards.
3. Install a reflectorized stop sign at the proposed curb cut.
4. Provide handicap parking spaces to meet the Americans with Disabilities Act.
S. Screen all roof -mounted equipment on the shopping center that is or will be
visible from streets or adjacent property. The applicant shallsubmit a screening
plan to the Community Design Review Board,
6. Submit a landscape plan for the staffs approval.Tlus plan shall show at least
thirteen trees. Deciduous trees must be at least 2 1/2 inches in diameter.
Evergreens must be at least eight feet tall.
7. Submit grading, drainage, utility and erosion control plans to the City Engineer
Community Design Review Board -3-
Minutes of 5-12-93
ding/drainage plan. The retaining walls' design shallbe subject to staff
approval. Theutility plan should include moving the manhole in front of the
existing building.
8. Combine the new parking lot parcel with the shopping center parcel to form one
tax parcel.
9. .Provide at least fifteen feet between the proposed parking lot and the north lot
line.
10. Patch all the pot holes in the parking lot and driveways.
11. Provide survey irons to mark the west lot line.
12. Move the trash compactor behind the building to provide the required fire lane.
13. Remove the litter, pallets and old tires behind the shopping center.
14. Screen all unenclosed dumpsters and trash cans. Submit screening plans to the
Board for their approval.
_15. Remove the Frank's Nursery and Pannekoeken signs leaning against the north
side of the shopping center.
16. Remove or get permits for the banners on the shopping center.
17. Remove the materials stored in the parking lot by Frank's Nursery, unless the
City approves a conditional use permit.
18. Clean up the rust stains and paint the metal flashing on the loading docks.
19. Submit a cash escrow or an irrevocable letter of credit to the City for any
required work that is not completed by occupancy. The amount shall be 150% of
the cost of the unfinished work. The property owner shall give the staff an
agreement that will allow the City to complete any unfinished work.
Boardmember Thompson seconded Ayes --all
B. Commerci Prope Study
The Board di sed the commercial property and major street corridor items noted in
the Planning mmission's report. The Board members suggested they table this item
until then m ting in order to add their additions or revisions.
AGENDA NO. TIM
AGENDA REPORT ;t on by Council:
Endorsed
TO: City Manager Nodi f i eC .
ej ecteC
FROM: Assistant City Manager er � 1-r/h G1 "Date
1
RE: COMMUNITY CENTER PROJECT: GENERAL, MECHANICAL
AND ELECTRICAL PLAN APPROVAL AND AUTHORIZATION
TO ADVERTISE FOR BIDS
DATE: May 18, 1993
INTRODUCTION
The third contract of the community center project is the general, mechanical and
electrical construction - Bid Package #3. It is the largest and the last of the three
contracts for the community center project. The set of plans and specifications for the
this contract are presented to the City Council for approval and authorization to
advertise for bids is requested.
BACKGROUND
The first contract for the improvement of the community center site was approved by
the City Council March 22, 1993. The contractor will finish clearing the site and
demolishing the buildings by mid-June.
The second contract, site utilities and grading, is currently being advertised. Bids will
be opened on May 28, and the contract award will be brought to the City Council on
June 14.
Bid Package #3 includes the general, mechanical and electrical construction. This is the
bulk of the construction work.
RECOMMENDATION
It is recommended that the City Council approve the plans for the general, mechanical
and electrical construction on the community center site (Bid Package #3) and
authorize staff to advertise for bids.
AGENDA REPORT
TO:
Mayor and City Council
FROM:
City Manager'
RE:
HAZMAT COVERAGE
DATE: May 18, 1993
AGENDA a
AGENDA NO.
Actilon by Counc.11'.
Endorse _ ---
Moth f
Rej ected����
Date-
I have reached a tentative agreement with the City. of St. Paul Fire Department to
provide HazMat coverage for the City of Maplewood for the balance of this year. The
cost will be $5675.78.
I view this as a temporary agreement until details on who will be providing the services
can be worked at a later date.
tmc