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Home My WebLink About1991 07-08 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL. 7:00 P.M., Monday, July 8, 1991 Council Chambers, Municipal Building Meeting No. 91 -13 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE CO ROLL CALL D. APPROVAL OF MINUTES 1. Council /Planning Commission Meeting June 18, 1991 2. Meeting No. 91 -12 (June 24, 1991) E. APPROVAL OF AGENDA EA. PRESENTATION 1. Ann Fitch, R /WCSCC F . CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There w i l l be no separate discussion on these items. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Conway Avenue Project 91 -03, Approve Plans, Authorize Bids 3. Fund Transfer - Project 90 -07 4. Final Plat: Crestview Forest Sixth Addition 5. Budget Transfer: Grass and Weed Cutting 6. Budget Transfer: Community Development Clerical 7. Housing Deferred Loan Program 8. Proclamation - 1991 International Special Olympic Games G. PUBLIC HEARINGS H. AWARD OF BIDS 1. Repairs to Hazelwood Fire Station I. UNFINISHED BUSINESS 1. Parking Authorization and Fence Design: T -Birds Sports Bar 2. Code Change: Flood Plain Ordinance (2nd Reading - 4 Votes) J. NEW BUSINESS 10 Stop Sign - Holloway and Howard 2. 1992 Council /Senior Management Goal Setting Workshop_ 3. Authorization to Hire Receptionist 4. Selection of Consolidation Study Commission Member 5. Acquisition of Tax Forfeit Property - Project 90 -07 6. 1991 Bituminous Overlay Project 7. Change Order - City Wide Water Main Project 90 -07 K. VISITOR PRESENTATIONS L. COUNCIL PRESENTATIONS 1. 2. 3. 4. 5.: 60 - 7. 8. 9. 10. M. ADMINISTRATIVE PRESENTATIONS 1.Schedule Special Meetings for Projects 2. 3e 4. N. ADJOURNMENT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION/CITY COUNCIL JOINT MEETING 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA JUNE 18, 1991 10 CALL TO ORDER Ma Bastian called the meetin to order at 7 pm. 2. ROLL CALL Ma Gar Bastian Present Councilmember Dale Carlson Present Councilmember Joe Zappa Present Councilmember Geor Rossbach Present Councilmember Fran Juker Absent Commissioner Ro Anitzber Present Commissioner Lester Axdahl Present Commissioner Robert Cardinal Present Commissioner Lorraine Fischer Present Commissioner Jack Frost Present Commissioner Gar Gerke Present Commissioner Mar Martin Absent Commissioner Gar Pearson Present Commissioner William Rossbach Present Commissioner Marvin Si Absent Commissioner Brian Sinn Present Staff Present: Mike McGuire, Gretchen Ma Geoff Olson, Ken Roberts 3, GROUP HOME SPACING Geoff Olson presented the staff report. Mr. Olson explained that the state does not re a separation between g roup homes for six or fewer persons. Therefore, based on an opinion from the Attorne General's office, it is the cit attorne opinion that the Cit cannot re a separation between g roup homes* Councilmember Zappa su that the Cit lobb to chan the law controllin separation between g roup homes so that all cities follow the same g uidelines, re of the cit size or class desi Discussion focused on the size of the house on the lot, parkin considerations, and the enforcement of violations for all residences. It was decided to submit this item to the HRA for consideration. 4, CODE CHANGE: SINGLE AND DOUBLE DWELLINGS Geoff Olson presented the staff report. The issues of home orientation, homes set farther back than the adjacent homes, and too much lot covera and house size were discussed. It was suggested P.C. /C.C. Joint Meeting -2- Minutes 6 -18 -91 that the wordage regarding the existing predominant setback on the same street be changed to the same side of the street. It was decided to refer this code change back to the Planning Commission and HRA for further consideration before submitting it to Council. 5. PLANNED UNIT DEVELOPMENTS /CONDITIONAL USE PERMITS FOR COMMERCIAL ZONING DISTRICTS Commissioner Rossbach presented the background on the updating of the Planned Unit Development (PUD) ordinance. Mr. Rossbach informed the meeting that the Planning Commission hoped, with this updating process, to create more involvement for the City in the PUD process. The continued use of an overlay zoning district to control PUDs and conditions for creating transitional zoning areas for PUD use were discussed. Mr. Rossbach suggested that PUD areas could be zoned in an overlay district to keep the density in a concentrated area in order to preserve open space areas. Staff noted that PUDs are now a conditional use permit, but the suggestion with this updating process is that PUDs be controlled by initiating an overlaying PUD zone. Past PUD proposals and existing PUDs in the City were discussed. It was noted that the City's conditional use permit is effective and gives the City substantial control. It was decided that the Planning Commission will write an initial draft of the PUD ordinance which will create an overlay zoning district for specific areas of the City. This draft of the ordinance will then be reviewed by the City Council. Mayor Bastian said he knows of no legal challenges to PUDs in Minnesota, but said he would check to see if other states have had legal challenges to PUDs. Commissioner Fischer asked Mayor Bastian to also check to see under what circumstances the developer can change the conditions of the PUD and, in addition, what authority the City has to amend the PUD. 6, OPEN SPACE Mayor Bastian reported that an open space committee will be appointed to define open space, identify sites for acquisition and specify the costs to acquire specific property. The Council hopes to present this as a referendum for the public to vote on as part of the 1992 general election. Possible alternatives for obtaining funding to purchase land for open space would be grants, special legislation, metropolitan park funding and donations. P.C. /C.C. Joint Meetin -3- Minutes 6-18-91 7, LONG-RANGE VISION OF THE CITY Councilmember Zappa asked staff if the update of the comprehensive plan is nearin completion. Staff said the comprehensive plan will be submitted to the Plannin Commission in the next few weeks for their review. After the plan is approved b the commission and council it will be submitted to the Metropolitan Council,. Zonin classifications for specific areas of the Cit were discussed. 80 3M Technical Trainin Site Geoff Olson presented the landscape plan submitted for this site for the Council's review. 9.1 Adjournment The meetin adjourned at 9:10 p.m. MINUTES OF MAPLEWOOD CITY COUNCIL 7 :00 P.M., Monday, June 24, 1991 Council Chambers, Municipal Building Meeting No. 91 -12 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7:02 P.M. by Mayor Bastian, B. PLEDGE OF ALLEGIANCE C. ROLL CALL Gary W. Bastian, Mayor Present Dale H. Carlson, Councilmember Present Frances L. Juker, Councilmember Present George F. Rossbach, Councilmember Present Joseph A. Zappa, Councilmember Present D. APPROVAL OF MINUTES I. Council /Manager Meeting of June 6, 1991 Councilmember Zappa moved to a rove the minutes of the June'6 1991 Council /Manager Meeting as presented. Seconded by Mayor Bastian Ayes - all 2. Meeting No. 91 -11 (June 10, 1991) Councilmember Zappa moved to approve the minutes of Meeting No. 91 -11 (June 10, 1991) as presented. Seconded by Mayor Bastian E. APPROVAL OF AGENDA Ayes - al 1 Mayor Bastian moved to approve the Agenda as amended. 1. Temporary Signs 2. HAZMAT Money 3. Compost Pit 4. Manager Evaluation 5. Council /Manager Topics 6. Tree Trimming Ordinance 7. Telephone Book Ordinance 8. PUD's Information 9, Park Patrol 10. Move Item M -1 to become J -11 Seconded by Councilmember Zappa 1 Ayes - all 6 -24 -91 F. CONSENT AGENDA .Councilmember Zappa stated he had questions about Item F -4, Highwood Estates No. 2. Ray Bred ahl and Art Werthauser, the developers, were questioned as to why they did not previously responded to the request to come before the Council to discuss problems with their development. They indicated most of the problems had been resolved and they expect the rest to be taken care of soon. Council asked that staff report back to the Council if the project does not proceed properly. Mayor Bastian moved, seconded by Counci lmember Zappa; ayes - all, to approve the consent agenda items F -1 thru F -6 as recommended. 1. Approval of Claims Approved the following claims: ACCOUNTS PAYABLE: $ 200,042.86 PAYROLL: $ 450,565.33 $ 650,608.19 $ 191,099.01 $ 38,040.01 $ 229 $ 879,747.21 Checks #22501 - #22543 Dated 6 -3 -91 thru 6 -12 -91 Checks #13855 - #13995 Dated 6 -24 -91 Total per attached voucher /check register Payroll Checks dated 6 -7 -91 Payroll Deductions dated 6 -7 -91 Total Payroll GRAND TOTAL 2. Application for Cancellation of Ambulance Bill Authorized cancellation of approximately $199 (balance after Medicare Payment) of the ambulance bill for Mildred Martinson, on a hardship basis. 3. Concurrence of Award - County Road B - Dale Street to East of Rice Street, Project 89 -05 Authorized Concurrence of Award for Project 89 -05, County Road B, Dale Street to East of Rice Street, with Mapl ewood' s share of the project to be $4,962.51, 4. Preliminary Plat Time Extension: Highwood Estates No. 2 Approved a one -year time extension for Highwood Estates No. 2 preliminary plat, subject to the April 9, 1990 conditions for approval. 5. Preliminary Plat Time Extension: Marks Nature Haven Approved a one -year time extension for Mark's Nature Haven preliminary plat, subject to the June 11, 1990 preliminary plat conditions. 6. Final Plat: Crestview 5th Addition Approved the final plat for the 25-lot Crestview Fifth Addition North of Mai 1 and Road at Crestview Drive. 2 6 -24 -91 G. PUBLIC HEARINGS 1. 7 :00 p.m. (7 :18 p.m.), Conditional Use Permit: 2280 Stillwater Ave. (Beaver Lake Lutheran Church) a. Mayor Bastian convened the meeting for a public hearing regarding a Conditional Use Permit for Beaver Lake Lutheran Church. b. Manager McGuire presented the staff report. c. Director of Community Development Olson presented the specifics of the report. d. It was noted that the Planning Commission report and the Community Design Review Board report were included in the staff report. e. Mayor Bastian opened the public hearing, calling for proponents or opponents, The following persons were heard: Pete Johnson, Jordon Architects, representing Beaver Lake Lutheran Church, spoke on behalf of the proposal William Robbins, 2277 Stillwater Road Craig Hanson, President of Congregation f. Mayor Bastian closed the public hearing. g. Councilmember Zappa moved to delete the condition to stripe the parking lot. Seconded by Councilmember Carlson Ayes - all h. Councilmember Zappa introduced the following Resolution and moved its adoption: 91 - 96 - 73 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Beaver Lake Lutheran Church applied for a conditional use permit to operate a church. WHEREAS, this permit applies to 2280 Stillwater Avenue. The legal description is. Parcel A. Registered Land Survey No. 21 together with Parcel A, Registered Land Survey No. 137 WHEREAS, the history of this conditional use permit is as follows: 1. The Planning Commission discussed this application on May 20, 1991. They recommended that the City Council approve said permit. 2. The City Council held a public hearing on June 24, 1991. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. 3 6 -24 -91 NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described conditional use permit for the following reasons: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run- off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would be not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the developmental design. 9. The use would cause minimal adverse environmental effects. Approval is subject to: 1. Compliance with the site plan date- stamped April 24, 1991. The City Council may approve mayor changes after a public hearing and recommendation from the Community Design Review Board. The Director of Community Development may approve minor changes. 2. An indefinite time period. Seconded by Councilmember Carlson Ayes - all 2. 7:10 p.m. (7:45 p.m.), Conditional Use Permit Revisions: 1255 Cope Ave. (Northern Hydraulics) a. Mayor Bastian convened the meeting for a public hearing regarding 1255 Cope Avenue (Northern Hydraulics). b. Manager McGuire presented the staff report. 4 6 -24 -91 c. Director of Community Development Olson presented the specifics of the report. d. It was noted the Planning Commission report was included in the staff report. .e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following was heard: John Rose, Northern Hydraulics, Inc. f. Mayor Bastian closed the public hearing. g. Counci 1 member Zappa introduced the following Resolution and moved its adoption: 91 - 06 - 74 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Northern Hydraulics, Inc. applied for a change to the conditional use permit approved by the City Council on September 24, 1990. This conditional use permit allows Northern Hydraulics to operate an office /warehouse /showroom at 1255 Cope Avenue subject to conditions. This change is for Condition 7 about the hours of operation for the office /warehouse /showroom. WHEREAS, this permit applies to 1255 Cope Avenue which is legally described as: That part of B1 ock 18, Lots 19, 20, 21, 22, 23, 24 and 25, B1 ock 13, and adjacent vacated street in Clifton Addition, Ramsey County, Minnesota described as follows: Commencing at the Northwest corner of Lot 16, Block 13, Clifton Addition, Ramsey County, Minnesota: thence South 89 degrees 50' 50" East along the North line of Block 13, a distance of 379.61 feet to the point of beginning of property herein to be described; thence South 29 degrees 14' West, a distance of 117.56 feet of the North line of dedicated street; thence North 60 degrees 46' West, a distance of 368.09 feet to the East l i n e of Atl anti c Street; thence North 0 degrees 44' East along the East line of Atlantic Street, a distance of 68.06 feet to the South l i n e of State Highway No. 36; thence South 89 degrees 13' 15" East along the. South line of State Highway No. 36, a distance of 379.43 feet; thence South 0 degrees 30' 45" West, a distance of 40 feet; thence South 0 degrees 44' West, a distance of 100.09 feet to the point of beginning and situated in Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: 1. The Planning Commission discussed this application on June 3, 1991. They recommended that the City Council approve the change to the conditional use permit. 5 6 -24 -91 2. The City Council held a public hearing on June 24, 1991. City Staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission, NOW, THEREFORE, BE IT RESOLVED that the City Council approve the change to the conditions of the conditional use permit for the following reasons: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run- off, vibration, general unsightliness, electrical interference of other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. Conditions 1 - 6 and 8 - 9 remain unchanged. 2. Conditions 7 and 10 to read as follows: 7. The hours of operation shall be from 7:00 a.m. to 7:00 p.m. Monday - Friday, 8:00 a.m. to 5:00 p.m. Saturdays, and 10:00 a.m. to 4:00 p.m. on Sundays. 10. Grade and sod the weedy strip next to Englewood Shops by July 1, 1991. Sod the entire lawn by September 15 if the owner cannot control the weeks by then. Seconded by Councilmember Carlson Ayes - all 6 6 -24 -91 3. 7:30 p.m.(7 :57 p.m.), Code Change: Flood Plain Ordinance (1st Reading) a. Mayor Bastian convened the meeting for a public hearing regarding a Flood Plain Ordinance. b. Manager McGuire presented the staff report. c. Community Development Director Olson presented the specifics of the report. d. Mayor Bastian opened the public hearing, calling for proponents or opponents. No one was heard. e. Mayor Bastian closed the public hearing. f. Mayor Bastian moved first reading of an ordinance revising the Flood Plain Ordinance to bring it into conformance with the Federal and State governments. Seconded by Councilmember Zappa Ayes - all H. AWARD OF BIDS 1. Property Liability and Worker's Compensation Insurance a. Manager McGuire presented the staff report. b. Director of Finance Faust presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared. do Counc i 1 member. Zappa moved to award the bids for Property, L i a b i l i t y and Worker's Compensation Insurance as recommended: LMCIT Workers Compensation (retro plan), Property Liability Hartford Boiler Insurance United Fire and Casualty Employee Bonds Seconded by Mayor Bastian Ayes - all 2. Vehicle Fueling Site a. Manager McGuire presented the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared. 7 6 -24 -91 d. Councilmember Zappa introduced the following Resolution and moved its adoption: 91 -06 -75 AWARD OF BIDS BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Minnesota Petroleum Equipment Sales, Inc. in the amount of $112,448 is the lowest responsible bid for a vehicle fueling site, and the Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Seconded by Mayor Bastian Ayes - all 3. Outdoor Warning Siren System a. Manager McGuire presented the staff report. b. Assistant Director of Emergency Management Mikiska presented the specifics of the report. c. Mayor Bastian introduced the following Resolution and moved its adoption. 91 -6 -76 AWARD OF BIDS - OUTDOOR WARNING SIREN SYSTEM BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Federal Warning Systems in the amount of $79,985.00 i s the lowest responsible bid for the outdoor warning siren system and the Mayor and Clerk are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. Seconded by Councilmember Juker Ayes - all I. UNFINISHED BUSINESS 1. 1992 - 1996 Capital Improvement Plan (4 Votes) a. Manager McGuire presented the staff report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following were heard: Ed Vitek, 2587 Upper Afton Road (read a letter regarding the Community Center) Robert Nordstrom, 42 Ferndale Street Linda Ramacier, 865 Lakewood Drive Mark Olien, 1117 Leland Road Stan Linnell, 2620 Forest Street, in favor of center Joe Vi gnal o, 2195 Day Road 8 6 -24 -91 d. Councilmember Zappa moved to delete the Community Center from the Capital Improvement Plan and approve the balance of the CIP. Seconded by Councilmember Juker e. Following discussion, Mayor Bastian presented the motion for vote in two parts: Motion to delete the Community Center from the Capital Improvement Plan: Ayes - Councilmembers Juker, Zappa Nays - Mayor Bastian, Councilmembers Carlson, Rossbach Motion Failed Motion to approve the Capital Improvement Plan by Resolution as presented: 91 -6 -77 RESOLUTION ADOPTING CAPITAL IMPROVEMENT PLAN WHEREAS, the 1992 -1996 Capital Improvement Plan coordinates the timing and financing of major equipment purchases and construction projects, and WHEREAS, it is important to follow the construction and financing schedule for the 1992 public works projects on pages 1 -8 and 1 -9 in the C.I.P. in order to fully utilize the City's engineering staff and minimize the need for consultant engineers, and WHEREAS, it is prudent to limit the automatic budget carryovers for park development and public works projects to minimize the budgeting and accounting required for these projects. NOW, THEREFORE, BE IT RESOLVED, that the 1992 -1996 C.I.P. is hereby adopted as a planning document, and BE IT FURTHER RESOLVED, the construction and financing schedule for the 1992 public works projects on pages 1 -8 and 1 -9 in the C.I.P. will be followed to the greatest extent possible, and BE IT FURTHER RESOLVED, that the number of automatic year -end budget carryovers for park development and public works projects will be limited to two and budget carryovers beyond this will require annual re- authorization. Ayes - Nays - Abstain - 9:22 P.M. Mayor Bastian called a 5- minute recess 9:27 P.M. Mayor Bastian reconvened the meeting Mayor B ast i an , Councilmembers Carlson, Rossbach None Councilmember Juker 9 6 -24 -91 2. Open Space a. Manager McGuire presented the staff report. b. Director of Parks & Recreation Odegard presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following were heard: Terry Spahn, 2360 Timber Trail Scott Wasiluk, 1747 Frank Street Dominic Ramacier, 865 Lakewood Drive d. Councilmember Rossbach moved approval of the plan presented by Mayor Bastian for the formation of and direction to the Open Space Advisory Committee. Seconded by Councilmember Carlson Ayes - all 3. Resolution Supporting Ramsey County's Acceptance of Optional Sales Tax a. Manager McGuire presented the staff report. b, Mayor Bastian asked if anyone wished to speak before the Council regarding t h i s matter. The following were heard: John Finley, Ramsey County Commissioner Dominic Ramacier, 865 Lakewood Drive c. Councilmember Zappa introduced the following Resolution and moved its ado ti on 91 -6 -78 RESOLUTION - OPTIONAL SALES TAX WHEREAS, the 1991 Legislature established a one-half cent optional sales tax that may be adopted by counties or cities within counties to augment local government property tax relief and create a dedicated two -cent revenue stream called the Local Government Trust Fund; and, WHEREAS, if counties fail to adopt the optional sales tax, the sales tax for that county will remain at 6 percent, and the county's 1.5 share of the revenue stream will be distributed to other cities and counties; and, WHEREAS, counties and cities within counties failing to adopt the optional tax lose all of their Local Government Aid and Homestead and Agriculture Credit Aid; and, WHEREAS, counties and cities within counties may make up for the lost LGA and HACA funds by raising property taxes or cutting services, or a combination of both, WHEREAS, the Ramsey County Board of Commissioners has requested all Ramsey County municipalities to report back to the Ramsey County Board, in resolution form, their viewpoint on the enactment of the optional 1/2% local sales tax in order for the County Board to meet State imposed deadlines; and, 10 6 -24 -91 WHEREAS, if the 1/2% optional sales tax is not enacted, the City of Maplewood will lost approximately $2 million per year in State Aid, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Maplewood does support and request that the County Board of Commissioners of Ramsey County do adopt the optional one-half cent sales tax by July 1, 1991 as stipulated in Session Laws Chapter 291. Seconded by Councilmember Rossbach Ayes - all J. NEW. BUSINESS 1. LeFebvre Easement Agreement a. Manager McGuire presented the staff report. b. City Attorney Kelly presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following were heard: Mae Wallack, 1773 Burr Street Marie Grenz, 1771 Burr Street Mike Lyon, 1776 - Desoto Roger Sholander, 1773 Burr Street Al Grenz, 1771 Burr Street Richard LeFebvre, 500 Ripley Avenue d. Councilmember Rossbach moved to refer this matter to staff for a report and that the residents meet with Director of Public Works Haider to discuss the situation who will return to Council with a recommendation. Seconded by Councilmember Carlson Ayes - all Councilmember Zappa moved to waive the Rules of Procedure and continue to finish the A enda. Seconded by Mayor Bastian Ayes - all 2. Soo Line State Trail Plans a. I Manager McGuire presented the staff report. b. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following was heard: Stan Linnell, 2620 Forest Street; Project Designer for Gateway Trail 11 6 -24 -91 c. Councilmember Zappa moved to approve Item 5 of the Soo Line State Trail Plan: 5. A bridge is proposed at White Bear Avenue to carry the trail over the roadway. Seconded by Councilmember Carlson Ayes - M a y o r B a s t i a n 9 Councilmembers Carlson, Juker, Zappa Nays - None Abstain Councilmember Rossbach d. Councilmember Zappa moved to approve Items 1 through 4 of the Soo Line State . Trail: 1. Trail connection to Flicek parking 2. Trail crossing between Gladstone Community Center and Robi nhood Park. 3. Connection to Ramsey County Library 4. New crossings, at grade level, where the trail crosses existing streets and tree and brush removal at corners to provide appropriate sight distance. Seconded by Mayor Bastian Ayes - all 3. Preliminary Plat Revisions and Time Extension: Beth Heights Addition a. Manager McGuire presented the staff report. b. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following were heard: James Kayser, 2516 Linwood Chad Lemmons, the applicant c. Mayor Bastian moved to approve a one -year time extension subject to the June 1191990 conditions with the following chan�.,es: 1. Approval of final grading, utility, drainage, erosion control, and street plans by the City Engineer. Added: The developer shall design the utilities so they can serve the property across Linewood Avenue from the site. The erosion control plans shall be consistent with the Ramsey Soil and Water Conservation District Erosion and Sediment Control handbook. Added condition: 11. The developer shall show the street names on the plat as follows: a. The East -West street that intersects with Sterling Street shall be named "Hillwood Drive." 12 6 -24 -91 b. The cul -de -sac street that intersects with Hillwood Drive shall be named "Oakridge Laneo" c. The North -South street that intersects with Linwood Avenue shall be named "Ferndale Street." d. The cul -de -sac street that intersects with Ferndale Street shall be named "Beth Court." Seconded by Councilmember Zappa Ayes - all 4. Ramsey County Comprehensive Housing Affordability Strategy a. Manager McGuire presented the staff report. b. Director of Community Development Olson explained the Council's options. c. Commissioner Fischer presented the Housing & Redevelopment Authority report d. Mayor Bastian asked 'if anyone wished to speak before the Council regarding t h i s matter. No one appeared. e. Councilmember Zappa moved to table t h i s item for further investigation and return to Council in 2 weeks. Motion died for lack of second. f. Councilmember Zappa moved to approve Items 14 2. Amended 3. 5. Added 6 and Added 7 (as follows) for recommendation to Ramsey Countya 1. Affordable housing for seniors (including a variety of choices) and low -to- moderate income persons. 20 Housing rehabilitation and energy efficiency improvement loans and grants. 3. (Amended) Money to purchase and remodel or demolish substandard homes. 5. A program to help first -time home buyers write down the up -front costs of purchasing a home. 6. (Added) Housing improvement loans /grants for lead paint removal 7. (Added) Loans and grants for residential well capping Seconded by Mayor Bastian Ayes - all Mayor Bastian moved to suspend the Rules of Procedure and hear Item J -7 at this time. Seconded by Councilmember Ayes - all 13 6 -24 -91 7. Liquor Ordinance Change a. Manager McGuire presented the staff report. b. Director of Public Safety Collins presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding t h i s matter. The following were heard: John Finley, Attorney representing the Tulgren's (M. T. Pockets) Mr. Caswell, Attorney representing T -Birds d. Mayor Bastian moved to suspend the Rules of Procedure and proceed with 1st and 2nd Reading. Seconded by Councilmember Juker Ayes - all e Mayor Bastian introduced the following Resolution and moved its adoption (1st and 2nd Reading) . ORDINANCE NO. 690 REVISION TO LIQUOR LICENSE ORDINANCE Sec. 5 -67. Drinking intoxicating liquor in a public place. (b) This section does not prohibit persons from drinking intoxicating liquor in a building licensed under this article for "on- sale" sales. However, persons are permitted to drink only in the portion of the building constituting the licenses premises or appurtenances and only within the hours when sales of intoxicating liquors are permitted and for a period of one - half hour thereafter. (1) The City Council may limit the hours of sale and consumption of intoxicating 1iguor on said appurtenances. Seconded by Councilmember Juker Ayes - Mayor Bastian, Councilmembers Carlson, Juker, Rossbach Nays - Councilmember Zappa f. Councilmember Rossbach moved that any decks which may be built for the purpose of serving alcohol be approved by the CDRB with possible appeal to Council. Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers Juker, Rossbach, Zappa Nays - Councilmember Carl son 5. Mobile Data Terminals (MDT's) a. Manager McGuire presented the staff report. b. Director of Public Safety Collins presented the specifics of the report. 14 6 -24 -91 c. Councilmember Carlson moved to approve obtaining Mobile Data Terminals and computer upgrading as authorized in the 1991 -1994 Capital Improvement Plan and the 1991 Budget with flexibility in financing the cost. Seconded by Councilmember Rossbach Ayes - Councilmembers Carlson, Juker, Rossbach Nays - Mayor Bastian, Councilmember Zappa 6. Promotion of Police Sergeant a. Manager McGuire presented the staff report. b. Director of Public Safety Collins presented the specifics of the report c. Mayor Bastian moved approval to fill the Sergeant vacancy by promoting an officer to fill this position. Seconded by Councilmember Rossbach Ayes - Mayor Bastian, Councilmembers Carlson, Juker, Rossbach Nays - Councilmember Zappa 8. Change Orders for Park Project 90 -1P a. Manager McGuire presented the staff report. b. Mayor Bastian moved to approve Change Orders 1 through 5 for Park Project 90 -1P. Seconded by Councilmember Carlson Ayes - all 9. 1991 Budget Reductions a. Manager McGuire presented the staff report. b. Mayor Bastian moved that the appropriate budget revisions be authorized to reduce expenditures by $95,815 and to reduce estimated revenues by $129,000 for the anticipated additional reduction in State Aid. Seconded by Councilmember Rossbach Ayes - all 100 DWI Support Resolution a. Manager McGuire presented the staff report. b. Councilmember Zappa introduced the following Resolution and moved its adoption: 91 -6 -78 D W I SUPPORT RESOLUTION WHEREAS, the City of Maplewood strictly enforces DWI laws for the safety and welfare of its citizens; WHEREAS, the City of Mapl ewood's priority is to keep its streets safe for its children and adults; 15 6 -24 -91 WHEREAS, the City of Maplewood urges the Minnesota State Legislature to continue to pass legislation that punishes the DWI driver and keeps them off the streets; NOW, THEREFORE, BE IT RESOLVED THAT the City of Maplewood urges the Minnesota State Legislature to continue to pass laws that will stop the DWI driver. Seconded by Councilmember Carlson Ayes - Mayor Bastian, Co uncilmembers Carlson, Rossbach, Zappa Nays - Councilmember Juker 11. Update - Negotiations with St. Paul Water Utility (Moved from M -1) a. Manager McGuire presented the staff report. b. Assistant City Manager Maglich presented the specifics of the agreement. c. Mayor Bastian moved to approve the 10 -month agreement with the St. Paul Water Utility. Seconded by Councilmember Zappa Ayes - all K. VISITOR PRESENTATIONS None L. COUNCIL PRESENTATIONS Mayor Bastian moved to delete discussion on Items L -1, L -2, L -4, L -5, L -6, L -8 and L -9 'at this time. Seconded by Councilmember Carlson 3. Compost Pit Ayes - all a. Councilmember Rossbach stated he had received several comments about the odor from the Compost Site and moved that the Environmental Health Officer be directed to investigate whether the material left there was being handled.as promised. Seconded by Mayor Bastian Ayes - all 7. Telephone Book Ordinance a. Councilmember Zappa reported he had received a model ordinance from St. Paul City Councilman Bob Long at the last Ramsey County League meeting regarding the recycling of telephone books, making it illegal to distribute telephone books in Maplewood without making provisions to take care of the old ones b . Councilmember Zappa moved to direct staff to prepare a model ordinance for Council consideration. Seconded by Councilmember Carlson Ayes - all 16 6 -24 -91 ADMINISTRATIVE PRESENTATIONS 1. Mowed to J -11 N. ADJOURNMENT OF MEETING Adjourned 11:43 P.M. 17 6 -24 -91 E fi .ww / AOti pn by C ounc il: EAdprsp . Uod1f j,8 AGENDA REPORT TO: City Manager FROM: Assistant City Manager bo" kt c�, RE: PRESENTATION TO ANN FITCH, R/WCSCC COMMISSIONER DATE: June 28, 1991 At the June 10, 1991 meeting, the City Council accepted the resignation of Ann Fitch from her position on the Ramsey /Washington Counties Suburban Cable Commission. Mrs. Fitch was appointed by the City Council to represent the City of Maplewood on the Cable Commission in 1981 and has been reappointed by the City Council each year for the last 10 years. During her 10 years of service on the Commission, she has served in many capacities including membership in the Negotiating, Personnel, Nominating, Enforcement, and Executive committees. AGENDA NO. F -1 TO: City Manager FROM: Finance Director lftt4i RE: APPROVAL OF CLAIMS DATE: July 1 1991 Aotl= by Council Vodlflad It is recommended that the Council approve payment of the following claims: ACCOUNTS PAYAB $ 829, 667.02 Checks # 22540 thru # 22625 Dated 06 -12 -91 thru 06 -28 -91 $ 227 Checks # 14003 thru # 14119 Dated 07 -08 -91 $ 1,057,155.53 Total per attached voucher /check register PAYROLL $ 190X4.81 Payroll Checks dated 06 -21 -91 $ 37 Payroll Deductions dated 06 -21 -91 $ 228,785.77 Total Payroll $ 1 GRAND TOTAL Attached is a detailed listing of these claims. tmc Attachments ka ' Y 0 u : / J F. 1._. 1.1 '•. , t tr� F.. y t t 1 y . L_. '.�j '. ..T ".+ {{ ...• . -� . . 11 ... .i►. r i i Y. .. ... ... 4 0 U - 0 EIw •fir- . {Wt... 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If;7 It i i �! ,: (;j C I TY OF s A LEWOOH EMPLOYEE GROSS 'cD'-)R?,4INGS AND PAYROLL DEDUCT I ON CHIECKS FOR THE CU RRENT PAY PER.10D HECK NUMBER CHECK DATED PAYEE AMOUNT • 00 16 0 8 GEORGE ROSSBACH 2 9. 8 5 0 121609 "06 21.2 GARY tf BAST I Aft 30S. 66 0021611 06/21/91 MICHAEL A McGUIRE '--�84, 74 0021612 06 21- 91 GAIL BLACKSTONE i 977. GO . .{? "{ J t 1) ? i - • «•'- 2 1 6 1 3 ? 6./2 2 �..• 1/9 1 �� ' �j ]�.7 l"'i�l ! i '{' r/'_ V I A 0.w T C H E N !� A G 7«« I 'Mw' 11586 0021 KATHRYN A. SMITH 1 176. 67 0021 18 06/21/91 ANDREA i os"rER 002 IS 19 .- 1.1191 WILLIAM MIKISKA I 2A 7 0021620 06./21/91 DANIEL F FAUST 2, 2 3 3, 8 ;" 06 DEBORAH DEEZ.HN .4-44- 24 0021623 06/21 /91 ALANA I-< MATHEYS 1, 0021624 06/21 /91 CHRIS REGIS 977. 30 J" 00 1 62 5 0 6/ 2 1 / 91 MARGARET G I BBB 2 4 r` 2 0 X 2 6 0 6/2 1 /91 DELORES A VIGNALO I, 1 4 7 0 '91 BRUCE ANDERSON 1 002 i � l� 7a" 1' � S L U C I L !! tt E `S 2 '" .. 0021630 06/21/91 S E4 _ 1,1 200. 0. 50 o" 0 C O i t i N I � KELS r .. r x,. } 2 1 L.. 06 .i +' 2 1' 9 L ORRAINE ,.3 V 1, 0 19. 53 • AMOUNI" 616.07 858, 10 798, 55 881.46 2, 1 0332, 8 3 1 3-118, 75 6 C3 to 6 5 1 g Q04. 83 1 1 480. r-:58 1 5;,)fp&. 28 1 506,,28 1 786, 41 I' 683, as 1 1, 614. 98 1 50t-:�. 23c 1. 1 1 8 4 0. 4 t6i l, 769, ti"Z*k2 1 1 1, 506m CITY OF MAPLEWOOD I E *MPLOYEE "'ROSS Ei-)Rt--4lNGS AND PAYROLL DEDUCTION C14ECKS FOR Tl-t'E LCURRENT PA( PERIOD J. CHECK NUMBER CHECK DATED PAYEE- 0`21633 06/21/91 PATRICIA-P HENSLEY -)2 1`34 CK 06/21/91 CAROL JAGOE 0021635 06/21.,, JEANETTE E CARLE 0021636 06/21/91 SANDRA,DLSON 77 002163 f 06 J 2 1./ 9 1 MARY KAY PA-LANK 0021638 06./21/91 KENNETH V COLLINS 002161239 0-6 2 1/9 1 CAROLE L RICHIE 0021640 06/21/91 JOANNE M S',)ENDSEN 002.11.641 06/2 1/9 1 ELAINE FULLER C 321642 06/21/91 CAROL F MART N 191 ANTHONY G CAHANES 0021644 06 2 l J' I ROBERT D NELSON 0021645 06 /2 1 91 VERNON T STILL 00216-46 1/ 91 DONALD W Sil"JILMAN 0021-647 06/2 l./9 I RAYMOND J MORELLI 0021 El 48 06 SCOTT L STEFFIE-N -�G 2 1./* 91 DAVID L ARNOLD 0021650 06/21/91 JOHN J BANICK 0021651 Ot`:5 / 2 1 /9. 1 JOHN C BOHL -2 0 0 2 16 =5 Ot":') 2 1.,? 91 DALE K C"Li"_4US0N Q21653 0' 06/21 /91 RICHARD M MOESCHTER 002 16 54 ;)6 2 1/91 JOHN H ATCHI SON 0 2.1 ` 55 o�./ 2 1.,,` 91 JAMES YOUNGREN Ln 002 1' -56 06/21/91 WILLIAM F PELTIER 002 1 5 t-57 06/21/91 THOMAS J SZCZEPANSKI 0021 6,58 0 G 2 1./9 1 CABOT WELCHL I N S, ")021659 06/21/91 RICHARD J LANG AMOUNI" 616.07 858, 10 798, 55 881.46 2, 1 0332, 8 3 1 3-118, 75 6 C3 to 6 5 1 g Q04. 83 1 1 480. r-:58 1 5;,)fp&. 28 1 506,,28 1 786, 41 I' 683, as 1 1, 614. 98 1 50t-:�. 23c 1. 1 1 8 4 0. 4 t6i l, 769, ti"Z*k2 1 1 1, 506m CITY OF MAPLEWOOD 0003 E MPLOYEE GROSS A#fit I N S AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT T PAY PERIOD CHECK NUMBER CHECK DATED _. _ __. PAYEE _ _ AMOUNT 0,021660 06/21/91- __ DALE R4Aa.'.SKAZOFF 1 0021662 06/21/91 MICHAEL J HERBERT 1 0021663 06/21/91 RICHARD C DREGER - x02 1 X64 0'".. 2 1 a'91 GREGORY L S T FNE J 63 8. 47 0021665 06 121/91 RONALD D BECKS R 1, 561 .48 CG/21/91 KEVIN R HALWEG 2,119,84 0021668 .06/21/91 PAUL G PAULOS—JR, 1 0021669 06/21 /91 RICK A BOWMAN 1 0021670 Ot'"�./ 21 91 FLINT D KARIS 1, 0 02 1671 06 .88" 2 1 / 91 STEPHEN J HEINZ 1, 523,0 002 0 JOHN FF RASE R 1 0021675 06/21/91 STEVEN PALMA 1, 512. 11 I 00216717 06121./91 JOSEPH A BERGERON l 774. 88 002 1678 06/ JAMES MEEHAN 1 ,} �3 3 + ': 6 / 2 1 / 9 # SARAH A#...�ND RS , �► l 90 002 1681 06/21 /91 JAMES M EMBERTSON 1, 683.43 t,. }}L�21 X 8 2 1 '1 - �� 1 2 1 �`' 91 � SAN J WILLIAM i j 4 / / * 33 ! -�y 21685 ?tips. +` 21:' 1 SCOTT K D `� R I y 162. 39 >.�C 21 6 06/2 1'' 1 CAROB... NELSON 1 94. 52 ' .. (-..".ITY OF MAPLEWOOD 0004 E MPLOYEE GROSS EARNI A ND P AY ROLL DEDUCTION C HECKS FOR THE CURRENT PA'f" PERIOD CHECK NUMBER CHECK: DATED- PAYEE AMOUNT M• M•►... 1 6,88 JOSEPH F �HR 1 , 1 3 . 95 002 689 06 /91 J ILL PETER 923 94 *2 C 2 1/ 1 AY ME L F L AU HER 1 17 6 . 0 002 1691 06/21/91 JUDITH WEGWERTH e � 0021692 06 2 1/ 91 KENNETH G HAIDER 2, 291 a, 54 - .._ _......... ?..} ` «} ,r..1 , 6 ". » f S..« � l..i � L.T . .. 06/ •j }� � e r j r�'}�3 �}«.«. /yam M• 1«J D Y f f C HL E B Ir... C K ,_x }w� 1, 259, 4 6 J 002 16. 94 06/21/91 WILLIAM PRIEFER 1, 154. 10 1 253, 1 ig __. 002 9 6 CG / 21/91 M ICHAEL R K7" NE 1. 528, 50 002 698 06/ 2 1/91 DAV I P LUT Z 1 021 06/21/91 HENRY F KLAUSING 1 30 00 21 7 02 > k} " / 2 1/91- ERIC. a O i ptiA . � � I s # # # . 0 0 217 0 3 0 6 ./2 1/91 ROB ALD L FR B RG l , s.._ l . 6 002 - 704 06/2 /91 WILLIAM C CAS S 1 002 1 705 06 / 2 1/91 TODD ZAC 0 480.00 }02 � Y 06.' 2 1 JAMES G ELIAS l, 391.70 0021708 06/21/91 JOHN DU CHARME 1 323a 3CU 002 17709 06/21 '91 DENN I S L PECK 1, 749, 75 40 0021710 06 / 2 1 91 WILLIAM PRIEBE 981068 02 17 11 0 6/21/91 21 / 9# _ __ BRUCE A -- I I 1 862 awe .0 ..: 002= 1712 -�6/21/91 WALTER M GEISSLER I j 391, 2Q 002171 06 .t, 2 1 /9 1 T HE RE S MET Z l , 603, 69 40 CITY OF MAPLEWOOD EMPLON EE GROSS EARNINGS AND PAYROLL DEDUCT.1"ON CHECKS FOR THE CURRENT PAY PERIOD NUMBER CHECK— - DATED-- F-q4YEE- AMOUNT- 96610 lfa- 2 062, 47 529,22 I I B 1 2, 342,50 79. 2sD 122.51 4L'--%O, 00 I, 203m� 75 7 5 1, 20SM .1 1 1 226. 90 384. 00 440,, 00 641, 06 1 s 169. 52 38, 145,69 .440. 00 .3, 7 8 3 3 tv 1 0 2 1w 00 3 3 28.13 40 Oiu"}21714 06.0'21194 JOHN ---- R - LGFGREN---- 0021715 2 1 91 ROBERT D ODEGARD 0021716 06/21/91 LOIS J BRENNER 002 17 17 06.0" 2 1 / 91 BARBARkq A KRUMMEL 00"2 1711 8 21 /91 PAULINE STAPLES 00 1 19 06/21/9.1 CAR'S' RAHN 0021720 06/ .f 9 1 LUTHER JONES- 0021721 06 21 /9 1 MARGARET KUil--.4_DE 0021722 M I CHAEL J, MARUS.I CH C21723 06/21/9-1 ROBERT S ANDERSON '-W)21724 06./21/91 DENNIS P LINDORFF 0021 7725 06 / 2.1/ 9 1 WILLIAM GARRY 0021.726 0 6 /21/91 ROLAND B HELEY 0f)2 17727 k) G./ 31:2.11 .11 91 DAP-41EL BURKH)MiRT 0A.21 0 2 1.1191 MARK CARLE 0021729 06121/91 MARK A MARUSKA 0 C"� 2 17 3 C-) 06/ 2 l./91 JAMES SCHINDELDECiKER 0021731 06 / 2 1/91 DAVID WIEDL 0021763P2 C kl6/21/91 17 MAITHEW KIMLINGER 0021733 06/21 J` 9 1 MYLES R BURKE 0 0 2 17 '".3" 4 06,_ 21 91 JOEL MAHLA 00217735 06/211**91 LEE STOERZINGER 002173t-:� 06 / 2 1./9 1 TODD JAGOE 0021737 CRAIG MISKELL 0021738 06/21 /91 K I RSTEN AUREL I US OC121739 06/21/91 TANIA CHASE 2 1 X4 2 1 x'91 KIM BERTHIPUME 96610 lfa- 2 062, 47 529,22 I I B 1 2, 342,50 79. 2sD 122.51 4L'--%O, 00 I, 203m� 75 7 5 1, 20SM .1 1 1 226. 90 384. 00 440,, 00 641, 06 1 s 169. 52 38, 145,69 .440. 00 .3, 7 8 3 3 tv 1 0 2 1w 00 3 3 28.13 40 CITY OF MAPLEWOOD FOR THE CURRENT tr--'AY PER-110D t-CK �'��.� BE CHECK DATED PAYE �� #��.. NT V, 00217 ' 1 / # f . , - 1 6 / i;J .�+ ..! � LI R s� +� � � �}"7L M ILLER r� •�f3.� 0 # L•21 7 43 06/21/91 7 1A I Di tit1..JE7j 5 7 x. `.r)C 0021744 06/ / 91 KAYLENE P 7 9r C*Xf C-)021745 '"G./21 191 ANNETTE LEKO 2, 3 002 1746 06._' 2 / 91 LISP HOB CHK A '"" 0 oo 002 1 4 74 7 0 / 21 / 9 1 RYAN STEVENSON a. ►w� K ;.. w 00217749 06/21/91 CINDI MIHELICH 25. 00 002175', 6. 21 / 91 TODD HERBER 18.36 0021751 06/21./91 SHAWN D L Y 2 1 r 2! �» �." «.f 1 "-try :�► ti. ti. } L.. f �L.. " �. ► 21 :+ ..7 .71 �w J �F 4N I ! r•• E HUN a 5 0 } fe *"021755 06 /2 1/ 9 1 AMY DORP4BUSCH 57. 00 0'321759 06/21/91 JEAN NELSON '4 92 N 3 5 5 25 M 4E F'SHER 1,451* >• »� ?_ ' �,. LNG'` # /9 KAT M DOHE RTY 1 x 1 2 . `�� 0021765 65 0r.: / 21:' 9 1 MARIE BARTA. 996, 51 0 ? "} .�,�' �. . +` GEOFFREY W OL S ON 27 0 62 , 47 k. 06/21 /91 NANCY M I tomKEL".L 391.46 V, CITY OF MAPLE W OOD 0 , `l. }07 0 GROS E ARP14INGS AND PAYROLL DEDUCTION CHECKS F OR SHE C URRENT PA's' PERIOD CHECK NUMBER CHECK Dp* "ITED PAYEE AMOUNT 06/21/91 JOYCE- L LIVINGSTON 06/2 1.." 91 KENNETH ROBERTS 7 324. 59 0021 `70 06/21/91 THOMAS 264 # .y 0 D6/21 /91 THOMAS G EKSTRAND 0'521 _11-1 3 06/21/91 NICHOLAS l*_-,4 CARVER 1, 0021774 X3/21 .+� «J � I 't l..` �.« R � 1..� Y "� L». �Y i..r E R 17 390. �t �'1 f 2 1.» 1. DA11 , k.•.2 ti... .. ►.•.t L.• e 0021 06 2 1./ 91 ERIC MARTINSON 3 Is » 0021 783 06/21/91 GEORGE C SPREIGL -0 F it { O D 1 785 VOID MAC {#» EWOOD S TATE BANK # 1 2 1, 824 # 3 1. �� ter► T r �M M .•• M..+ � D 1 /� VOID �•• T .M J � 6 21 �+ 9 # O "" COMM REVENUE , �' .' ��. 2 1 b� f • �i »I ~ i � 2 1 I t... , VOID ; » } i • ..F i » �. .� »ti I.,� i y. its t.� ) ,, FI CA ) .L R M 3 1 �� ,SOT ..., f '..1 3 5 _�. �.D >,: }�:} I ; 88 VOID ��} ., .: 2 ," 91 PUBLIC EMP RET I #�E��E�'' T A B OO 41 707, 81 f _, 06/2 /91 1 CM-A RETIREMENT TRUST-457 1 90 88 tj AI 2 . 7 9 ;.) VOID %_.6 2 1 .," 91 FIRST M l ?'4t' O l 218 t F 0021791 06/21 f� 6 / 2 / 91 O I T Y OF �►� � {L OOD (��MA ) 3 r 548, f T � 7 g C1021 7,93 VOID 06/2 1./ 91 UNITED WAY OF ST, PAUL AREA 138. 96 }21794 VOID 06/21/91 COMMERCIAL LIFE INSURANCE 1 19. 0 E E i s t EI CIT gar � OF 3' A #. EWOOD » }�lol* a E MPLOYEE GROSS EHPI RN I NGS - P 40 PAYROLL DEDUCT I ON CHECKS FOR THE CURRENT PAY PERIOD HECK NUMBE R CHECK. DF+TE ;:�AYEE _ __. _ _. mO �tT F: t F` 0021 VOID 0 6/21/91-- . PUBLIC RETIREMENT A SO . 50 '021 96, MN STATE RETIREMENT SYSTEM 358, 00 = 1 F: t� ' t 002179-48 'U6.1"21 /91 MN BENEFIT ASSOC I AT I OWN 7},.;9w 75 ME) 2 1 7`30 9 06/2 1/91 MN. MUTUAL LIFE INS. 19-u3938 VOID 06/21 /91 PUBLIC EMP RETIREMENT ASSOC +. «. w u.. 'I M 3 » 6/ 2 1 /91 METR SUPERVISORY ASSOC 40 2 f��?� }, :18+t; 2 VOID .�� PUBLIC RETIREMENT G i fJ r1 0 002180 06/2 �/'»f�j 1�_A t (� j�'•1_ SUP j � ' w� Nib[ C OLLEC T j }�w� j�''1_ l if a J Yr! 0 1.r ; ! Li 0.w 1N.. V � � r �'�y y lad. MK tis - ' - - - -- 00 q',-)4 VOID } w. i . #'�' D PLANS �. 54 w >. 4 }2 18 1*3 5 VOID 06./21 /91 PHYSICIANS HEALT P LAN 1 20. 86 0021 0t VOID -f06 / 2 1/9 # GROUP HEALT I NC X11 25 i t'� _ .... »�s »s >•_ t VOID 0 �` FI fit, gg kk �s + { � F` f 3 A r t F I C } '� !� �••� .J w �'T ;{ }�:� : ?.: VOID 6 # / � 1 �=UBL I C EMP T REME T A SOC �, ��. f. 002 1 309 VOID 06/ PUBLIC EMP RET I REME N ; ASSOC 533, 75 }f,:�;� # } VOID 06/21/91 P UBL I C EMS{ RE D' I REME ' T ASSOC -.2k, 32, 83 GROSS EARNINGS AGENDA ITEM AGENDA REPORT Aotion by Couxtcll. ftdors TO: City Manager Vadilled_„,,,:,,,, Sas Sated FROM: Assistant.City Engineer Bruce Irish Dutd 1 SUBJECT: Conway . Avenue --T . H. 120 to McKnight Road, Project 91 03— Approve Plans DATE:: July 1, 1991 The.subject are presented for approval and authorization to advertise for bids is requested. Background The bituminous surface of Conway still rides quite well and, from a distance, looks acceptable. However on closer inspection the pavement is extensively cracked under the wheel paths. The cause of this.cracking has been investigated. The original bituminous has hardened with age making it less flexible. Consequently, it cracks under applied Loads or changes in temperature. The appropriate corrective action is.milling the existing surface to a fairly deep level of 2 1/4 inch removal. This will be replaced with new virgin.material The miscellaneous repairs to be included with the job are repair and painting of the rusted retaining wall railings. The original railings were made of corten steel which is supposed to rust and thereby form a protective coating. However, in this installation it.has resulted in disfiguring the concrete and cut stone retaining wall. The existing corroded.anchor bolts will also be replaced. All work is eligible for municipal state aid funding. The estimated construction cost is $21.1,400. With engineering costs, the total project cost is $249,500. It is requested that MSA funding in this amount be allocated to Project 91 -03 Recommendation It is recomme.nded.that the plans be approved and approval be given for receipt of bids on July 19 , 19910 BAI jC Attachment RESOLUTION APPROVING PLANS ADVERTISING FOR BIDS WHEREAS, plans and specifications for Conway Avenue, TH. 12 0 . to McKnight Road -- Bituminous Resurfacing and Miscellaneous Repairs, Protect 91 -03, have been prepared by (or under the direction of) the city engineer, who has presented such plans and specifications to the council for approval, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA: 10 Such plans and specifications, a copy of which are attached hereto and made a part hereof, are hereby approved and ordered placed on file in the office of the city clerk. 2 The city clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such.approved plans and specifications. The advertisement shall be published twice, at least ten days before the date set for bid opening, shall specify the work to be done, shall state that bids will be.publicly opened and considered by the council at 10 a.m. on the 19th day-of July, 1991, at the city hall. and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, a able to the City p Y y of Maplewood, Minnesota for five percent of the amount of such bid. 30 The city clerk and city engineer are hereb y authorized and instructed.to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received... The council will consider the bids, and the award of a contract, at the regular city council meeting of July 22, 19910 4 Municipal state aid funding of $249,500 is hereby appropriated to this project. AGENDA ITEM AGENDA REPORT .Action bt cogwl Jhd TO: City Manager �orii��► ,,, ,�., DO 60tedL FROM. Assistant City Engineer Bruce Irish J)at SUBJECT: City -Wide Water Main Extensions , Project 90.-07—Fund Transfer DATE July 1 1991 Introduction The extension and completion of the Barclay cul -de -sac north from Sextant Avenue was included with. the plans for Project 90 -07 because of its immediate'proximity to uti lity work on Brooks and Barclay. It is requested that parks department funds allocated to Harvest Park expans be transferred to Project 90 -07 financing to pay for this street construction. Background The completion of the cul.de -sac is part of the conditions for an exchange of land for park purposes that has previously been negotiated. It is appropriate to use park funds to pay for this work. Based on bid unit prices, the estimated cost of the concrete curb and gutter, street, and trail is $16 ,600 Including expenses for engineering and registered land survey of the parcels, the total is $20,500. Recommendation It is recommended that $20,500 be transferred f rom Harvest Park expansion fund 403 - 814 -324 -4710 . to Project 90 -07 financing.... BAI jC Aotio -u by Counoii r MEMORANDUM TO: City Manager FROM: Ken Roberts, Associat Planner SUBJECT: Final Plat APPLICANT: Marvin Anderson Constructi Company PROJECT TITLE: Crestview Forest Sixth Addition DATEO June 2:4, 1991 INTRODUCTION dors o d....�.....�... 196d1fled. Re �octs Date Marvin Anderson Construction Company is requesting approval of the 30 -lot Crestview Forest Sixth Addition final plat. This plat is south of Mailand Road at Crestview Forest Drive. BACKGROUND On November 1, 1979, the City Council approved a preliminary plat for the Crestview Additions. This plat for the Sixth Addition will complete the town house development. On July 6, 1989, the City Council approved a five -year time extension for the Crestview Forest PUD. This was subject to the original conditions of approval. DISCUSSION The proposed plat lowers the number of town homes in this phase from the 32 previously approved to 30. There are no other changes. The applicant has met all conditions for final plat approval. RECOMMENDATION Approve the Crestview Forest Sixth Addition final plat. kr\memo38.mem Attachments 10 Locat 2. Property 3. Proposed 4. Proposed (Section 12 -28) Map Line/ Zoning Map Final Plat Final Plat (separate attachment) 14ATI JAMES OR G t e+ x II/ta� W o �!►► J o�� < d _ i i 8. or UPP R P4 o Q W W a } E AFTON RO � o � U. LOWER ar G�eatv�iw LONOIN O LA PAr PO N Ain AV �. Oa Ro 39 LA 0 v (1) 0) POND AV cr E KIN AV t 0 o IMAILANO RD = to �H /! /i �•. 3 � Pit •,••.•.�.. ytAK- � , TEAK- WOOD OR W cT: OAK- Z;R IOOE o cR 4 H ILLiN000 Q FOR OAKRI06E LN n; a o _ Cj F oR 0 � r o LINWO 0 AV Q T 2BN,R.22W. O S. 1 1 S.1 Z �L AV CINM� O S.14#S. 3 00 0 Cr OAHL : T OORLANO O Q o c� Ca go Z. TIMBER : x �► T FIBER LN PNY 1 S C, C V1.Lt• OR (3) VIEW AV W cn �A HIGHW000 a 7 o MAMIE NE M- 2 ITZ AV SOUTH _ CRES 3 SOU- THCREST AV AV Aw- LOCATION MAP 2 Attachment 1 �w rn ° 4 3 C� 3 � 10 T h c 0 ) � 0 h ■• MAILAND ROAD 'FCC a M.] 1 2 3 4 ,r• sc o �• R 4 3 2 IN 4 6 3 2 1 3 S ti 2Q g� 3S ?d S 3 j 0 � � j$ - N o I �2 3 4 ^t 2 3 oUTL,C)T 8 0 4 0 rcz.� T � � 4 3 2 1 04 g 3 2 ("IZ) OUTU , s ze 3.5 a � �s I 3 � P O ' �� I 3 06 6 Jr 04 �a 3 ' O• �� 41 w Q _Z �s ti• �- •; C.RESTVI � a s t 24 1 F 0 R E 5 T N ' tiJ z Cc 1 z css 3 u ` � ��_�� z 0 4 2 N Z PART OF COMMON �• � � e � f War ..1 AREA 1i 9 s ! / �o , OH P !%' - �- • 2 811 •+ �, � h "W ��..•' SEE PLAT COPY OR DETAILS L 77 }- 2 3 2 7 Q 3 1 o t30 • 6 4 0 4 I . m m *' %ft . 1 a ; 3 a> >sa t 304.70 �9� a 3 77. 3 130 6� • (g) v 2 h ° % 35 28 3S Z3.7 7 .�:.' e� o 1 10 5 -A , $z /_ A $7 ) z 4 be t3d. �'T ■. ■ O C 1EW 4 FO 3R A l If :fie 7 t ,, p %U T L o a qlN , . C I t Ae ■ ■ ■ ■ PROPERTY LINE / ZONING MAP PROPOSED CRESTVIEW FOREST 6TH ADDITION 3 Attachment 2 4 N ......... .. BENCHM Tee Wt it M►orewt • K Ceram o f 0' D AY STRM 404 MA I l AND AOaO 1 041. iS Feet. 1 K C 1►. O. •1!221 I t sw _4rr I e34F. "__ rr �� r � �.�m�r� — .- w IM it t.l' / �.rfrnT•I �_ I r�,� ran �..n do� r•►. T I -•• CAS, If..... r -- to oft NORM do"M • �'�"w'E ?tl i3 i� � r IL it Aa I v �► » �t » s; w iL � �a s - -> O : g jai ja » It M !t N rr t IL Ust IY is •' r OU TL O T A s '` trJ i + to � arvl,�w.r Aa - � 3 �. fm »» s �� OL �� grit ra I! •t - I xw � r � att IRS? in so 27" s 1 s Z ,•' ♦ � 1ft �� ♦I' s , f � � jet S # � j e +:: ;� � •. in IL I Ily tea IN Lr � 0 .,� A, » « Tv a t LW zi I s x 4w .L �� `. `�► / & .�; it ` • / w n 1 • SITE PLAN Q N 4 Attachment 3 up !M • Action bj Cou Endo e. & Modlfi ed&,.�,,.�,,.w,.�.�.... MEMORANDUM ReJ sot .,,.,. TO. City Manager Dste FROM Director of Community Development SUBJECT: Budget Transfer - Grass and Weed Cutting DATE: June 25, 1991 INTRODUCTION I am requesting a budget transfer of $500 to pay for grass cutting on private lots. These are lots where the City has Ordered the owners cut their grass or weeds and they have not done the work. In these cases, City Code allows the City to cut the grass or weeds and assess the cost to the property. In the past, the Public Works Department has done the cutting. They no longer. have the time, so we must contract the work to a private company. Since the City used to do the work, I had not budgeted any money to hire someone to do the cutting. RECOMMENDATION Approve a budget transfer of $500 from the contingency account to account 101- 704 - 4480. go /memo6.mem (7.4 1991 budget) Aotiou by Council: MEMORANDUM �f3e TO: City Manager FROM Director of Community Development Da'�....•,w.,,,,..,,,,_ p .. SUBJECT: Budget Transfer DATE: July 1 1991 INTRODUCTION I am requesting a budget transfer of $2 , 398 to pay for additional part.ti.me clerical hours for the. Community Development Department BACKGROUND Our department has had extra clerical hours during the construction season for the.last two years. In - addition to handling building permits, the extra clerical help has been needed to handle recycling calls. This program started several years ago and has significantly.increased the telephone calls for the clerical people. The Manager again approved these extra hours for one of. the clerk. typists with the 19911 budget. The increase was from two to three days a week for six months. See the attached final budget revisions from the Manager.) Unfortunately, there is not enough money in the 1991 budget to cover this cost. There was an error in calculating he hours g during budget preparat DISCUSSION Because of the heavy workload in our department during the construction season, it is important to correct this problem. The work load is especially hard on the clerical staff when one of them goes on vacation or is sick. We then must have higher- paid planners or the environmental health officer helping with the phones. They should be using this time to do their normal work. RECOMMENDATION Approve a budget transfer of $2, from the contingency account to account 101 - 701 - 4020. go /memo2.mem (7.4 1991 budget) Attachment: Final Budget Revisions S FILE NAME: EXPREV LOCATION: FI1IR, ASST FIN.,C: \123R22\BUDGET; FINDIR DISK 115 TIKE: 11:54 AM 10- Jul -90 PREPARED BY: DF DEPARTMENT: COMMUNITY DEVELOPMENT FUND - DIVISION: 101 -701 YEAR: 1990 ACCOUNT DEPT. TENTATIVE FINAL COUNCIL FINAL NUMBER RE -EST. REVISIONS REVISIONS REVISIONS RE -EST. EXPLANATION - 4430 2 (1 870 D.P. MTNCE, TRANSFERRED TO D.P. FUND 4490 19 (8 11,600 COUNCIL APP. BUDGET TRANSFER ALLOCATED TO: 101 -702 -4490 7 101- 701 -4110 300 22,470 (8 (1 0 12,470 TOTALS DEPARTMENT: COMMUNITY DEVELOPMENT FUND - DIVISION: 101 -701 YEAR: 1991 ACCOUNT DEPT. TENTATIVE FINAL COUNCIL FINAL NUMBER REQUEST REVISIONS REVISIONS REVISIONS EXP ATION 4020 23,270 (1,190_) 22,080 . MISKELL TO 3 DAYS /WK. FOR 6 MONTHS iFEV15 - --- r- r r -,- r -- r r ELETE MONEY FOR TEMP. HELP 4030 20,260 (160) 3 S ONTHS AND DELETE MONEY FOR TEMP. HELP 4380 .3 (2,500) 650 DELETE METRO EAST MEMBERSHIP 4430 2 (1,980) 900 D.P. KTNCE. TRANSFERRED 10 D.P. FUND 4490 9 (9,600) 0 DIV. 702 MORE APPROPRIATE FOR THIS REQUEST ' 4630 6 5 SHOULD CONSIDER MICROFILMING OR DISCARDING OLD RECORDS TO ELIMINATE NEED FOR FILE CABINETS .. r rrrr � 65,490 (10,400 (5,830) 0 49,260 TOTALS F -7 MEMORANDUM TO: City Manager FROM Ken Roberts, Associate Planner SUBJECT: Housing Deferred Loan Program DATE: June 24, 1991 INTRODUCTION Aotion by Comic 1. # Date The Metropolitan Council Housing and Redevelo ment Authority is p Y (Metro HRA.) i.s requesting . Maplewood' s participation in another phase of the deferred loan program. The- State funds this ro ram p g through the Minnesota Housing Finance Agency (MHFA),, The Metro HRA runs this program in Ramsey County. This ro ram provides p g p deferred payment loans to low - income homeowners to make improvements to their homes (See a es 2 and 3 for mo information. ) pages re BACKGROUND The State created the deferred loan program in 19819 Maplewood has participated in this program since 1982. DISCUSSION The loans from this program are to improve the safety, energy, . accessibility and liveability of the homes of low- income persons. Since 1982, 24 homes in Maplewood have received 113 0 ' $ , 0 0 in loans through this program. RECOMMENDATION Adopt the resolution on page 4. This resolution continues Maplewood's participation in the deferred loan ra ro in. p g kr /memo39.mem (1.31 MHFA Loan Program) Attachments 16 Deferred Loan Program Summary 2 Resoluti . on PHASE V1 DEFER R F&--- LOAN PROGRAM PROGRAM SUMMARY 1. General Description The Minnesota Housing Finance Agency (MHFA) Deferred Loan Program provides deferred payment loans to low income homeowners for housing improvements directly affecting the safety, habitability, energy. efficiency and accessibility of their homes. A Deferred Loan is a loan which need not be repaid. unless the borrower sells transfers, or ceases to live in the improved property within ten years of the date of the loan. After the ten -year period expires, the loan is forgiven. The program, which was created in 1981, is entering its sixth phase. The program is primarily funded through appropriations from the State Legislature. The funding level for the 1991 -93 program phase will be $8 million. There will also be a special $ fund specifically targeted for accessibility improvements. These funds are distributed statewide through local housing and redevelopment authorities, community action agencies, and other nonprofit organizations known as Administering Entities. I!. Program EIIaIbIlI ty Applicants must meet five eligibility criteria in order to qualify for this program. They are as follows: 1. The applicant's household must have an adjusted gross income of $8,500 or less. Adjusted income is calculated by taking the gross income (including all public assistance payments) of all members of the household, age 18 or over, and deducting from that amount $1,000 per person. MHFA may also allow an extra deduction for extraordinary medical costs. 2. The applicant must own the property to be improved and it must be his /her principal place of residence. 3. The gross value of the applicant's assets (excluding the property to be improved and two surrounding acres) cannot exceed $25,000. 4. The property cannot contain more than two dwelling units. ' 5. The structure, upon completion of necessary improvements, will be reasonably livable, safe, habitable, and energy efficient for the term of the loan. 5/31/91 2 Attachment 1 111. Improvement Ei The Deferred Loan Program is designed to provide - funds for basic improvements to make a dwelling more safe, habitable, or energy efficient. The need for such improvements is determined by an inspection performed by the staff of an Administering Entity. The cost of the necessary improvements cannot exceed $9,000. All improvements must be permanent improvements. Examples may include P Y repair or replacement of furnaces, roofs, electrical and plumbing systems, insulation, and construction of ramps for accessibility. A special' Accessibility 'Fund is available to use for improvements necessary to . P rY enable a disabled person to function in a residence. The need for such improvements is determined b an inspection performed b Y p p y the staff of an Administering Entity, consideration of the disabled person 's riorit needs and P Y consultation with, the homeowner and MHFA. The cost of accessibilit • Y improvements cannot exceed $10,000. IV. Administrative Procedure Based on an MHFA- determined allocation plan, organizations will be invited to apply to administer the program. An amount not exceeding 4 of an entit 's 9 y allocation may be deducted from the allocation for administrative expenses. The Administering Entity is responsible for determining the adjusted income, assets, and necessary improvements for each applicant. After each loan package is assembled, the Administering Enti will submit the g Y package to MHFA for review. Upon approval, MHFA will noti the Administering g Entity of approval and supply the documents necessary to close the loan. The i Administerng Entity. will close the loan record the Repayment Agreement and . .g Mortgage, monitor the rehabilitation work; certify, along with the borrower, that the work is completed satisfactorily and authorize contractor P a Y ment. 5/31/91. 3. 2797/D REQUESTING THE METROPOLITAN COUNCIL HRA TO APPLY FOR.AND IMPLEMENT A DEFERRED LOAN PROGRAM WITHIN THE CITY OF MAPLEWOOD WHEREAS, the City of Maplewood desires to assist low income homeowners in making repairs to their homes forte purpose of correcting defects affecting directly the. safety, habitability, energy conservation, or accessibility of the property; and, WHEREAS, the Minnesota Housing Finance Agency has funds to be used for such purposes, and will accept applications from housing and redevelopment authorities desiring to administer these Deferred Loan Program funds and, WHEREAS, the Metropolitan Council has been duly organized pursuant to Minnesota Statutes 1976, Section 473.123, and has all of the powers and duties of a housing and redevelopment authority pursuant to Minnesota Statutes 1976, 473.193, under the provisions of the Municipal Housing and Redevelopment Act, Minnesota Statutes 1976, Sections 462.411 and 462.711; NOW, THEREFORE, BE IT RESOLVED that the Metropolitan Council is hereby requested to include the City of Maplewood in an application for state Deferred Loan Program funds, and that the City Manager is hereby authorized to enter into any necessary agreement with the Metropolitan Council for operating the Program within the City. Adopted this 8th day of July, 1991, 4 Attachment 2 F 8 Adtion try Counc 1991 IIVTERNATIONAL SPECIAL OLYMPICS G "ES July 19 -27, 1991 WHEREAS, the Eighth International Special Olympics Games for athletes with mental retardation will be held in Minnesota; and WHEREAS, the Eighth International S P ecial Olymp Games has chosen the theme of "Winning Over the World" and ftdorsed.,,,, ,,,,,,. Modif i ed....., _ _. . Date WHEREAS, this is the largest s ortin event in the world held ' � p g m 1991 and the largest in multi -sport event ever held in Minnesota' and W HEREAS, local metropolitan businesses have shown their sup in funding this event so that the general public and may attend fr ee o cha • y f � e W HEREAS, persons with mental retardation and disabilities should be recognized for their abilities and contributions to the world o sports; f p and NOR; THEREFORE, BE IT RESOLVED, that I, Gary W. Bastian Mayor of the City Of Maplewood, do hereby proclaim the week of l3' Ju 19 -27 1991, as 1991 INTERNATIONAL SPECIAL OLYMPICS GAMES WEE K in Maplewood, and call upon the citizens to observe 1991 INTERNATIONAL SPECIAL OLYMPICS G "ES MEEK b actively promoting ' ' y y p g and participat- ing in activities and events that foster community and world inclusion. AND, BE IT RESOLVED, that copies of this proclamation be trans- mitted to the 1991 International Special Olympics Games ' p Committee as evidence of our esteem. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the City of Maplewood to be affixed this 15th day of April in the year of our Lord one thousand nine hundred and ninety -one. MAYOR i Asti by C ouno il Nndorsa dt.�......�.,.. .. Nod1flec ,.....�,.�.., Date AGENDA REPORT To: City Manager, Michael A. McGuire From: Kenneth U. Collins, Director of Public Safety �?� Subject: Bids for Repairs to Hazelwood Fire Department D Art/ rnf)l Ih1n Previous bids for repairs to the Hazelwood Fire Department roof were rejected by the C i t y Council on June 10, 1991. This project was rebid on June 14, 1991. Two contractors submitted bids and they are as follows: 1. Schreiber Mullaney Construction Co. $39,560 2. Innovative Building Concepts, Inc. $41,376 Roof drains would be installed by the original contractor S.A.T. Construction Company for $6,000. S.A.I. Construction Company would perform this work in order to protect the warranty on the original roof. RECOMMENDATION The bid from Schreiber Mullaney Construction Company for $39,560 be accepted. It is further recommended that $46,700 be transferred from the contingency fund to cover the total cost of these repairs. ACTION REQUIRED Submit to the City Council for review and approval. KVC /mkp June 24, 1991 MEMORANDUM To: Director of Public Safety Kenneth V. C llins From. Fire Marshal James M. Embertson SubJect: Hazelwood Station Bids - Third Revisi n On June 10, 1991, the City Council rejected all bids that were previously submitted. As per the Council's request, the bids were revised to Option A and required P q • all metal framing and metal finish work. The electrical work and roof drains are to be completed by separate contracts. On June 14, 1991, the revised specs were sent to three contractors, with one contractor rejecting the offer by phone. The remaining two bidders submitted the following: 1. Schreiber Mullaney Construction Co. $39,560 2. Innovative Building Concepts, Inc. $42,348 Innovative Concepts has added costs for roof insulation, where Schreiber Mullaney has not added the cost for this and expects the existing roof contractor to do this so as not to get into any warranty conflicts. The roof drains should be installed by S.A.I. Construction Company, as the cuttin g of the roof must. be done by the roofing contractor so as not to void the warranty. The cost of the roof drains, piping, and required masonry work is $6,000. The electrical work consists of the removal of all the existing fixtures and wiring in the work- related area and replacing the east, south, and west walls of the building with high pressure sodium lamps with photo sensors. Installation of these lamps will add to the safety of the parking lots and security of the building. Electrical costs, will be $1,149. I have attached copies of the bids received from the contractors for the Council's acceptance. A budget transfer of up to $49,497 will be required from the Contingency Account to Division 404 (Building Repairs) to proceed with the work. JME : j s Attachments General Contractor - �I�c. Building & Remodeling Mr. Jim Embertson June 18, 1991 City Of Maplewood Fire Ma 1830 East County Road B Maplewood, MN 55109 R.E. Revised Bid - Option A Soffit / Facia Repairs Hazelwood Fire Station 1 530 East County Road C Dear Mr. Embertson, Please find itemized below our estimate to complete the noted work on the above mentioned proj as per the revised plans and specs dated 6/14/91. OPTION A - We agree to supply all labor, material, tools, and equipment required to complete all work as noted for the' full reconstruction. We include all permits, demolition, cleanup & removal of debris, cutting back of perimeter materials, installation of anchor bolts, structural steel, steel stud framing, treated roof wood and cant strip, and V -LINE 32/ 26 guage/ prefinished steel soffit and facia. Includes all related accessories. Please note: All roofing, insulation, electrical, roof drains etc. by others. We will work with these contractors to properly schedule their work. TOTAL REVISED BASE BID-- OPTION A= $39,560.00 f We are a 1 i cenced , bonded and insured contractor, we carry workmans comp on all of our employees, and we employ Union tradesmen trained in this field of work. I thank you for the opportunity of quoti and look forward to hearing from you in the near future. Sincerely, Bruce Schreiber Vice President 2365 So. Century Avenue • Woodbury, Minnesota 55125 • ( 738 -7983 Innovative Building Concepts, inc. Date: d0/£ 78, 7997 Bidding To: CI 7 Y OF IMPLOOOD A 7 7 EN 7 ION: g4 &l ZMR 7 0N, TIRE IMIR S&4LL Bid For: R ZELWOD 71RE S7;47I0N 1530 6AS7 COL07Y iU C Section klE PROPOSE 70 RETVE AAID DISPOS(E 07 EXIS7Ilfly 0000 7;4CI;4, S07717 71WINg A4ND ROOF IMTSSIUALS X47 PE UIV 7 ER 07 z31LTLDINC. BUIL7 0) ROO I1UC IJILL BE Q/7 BACK 12" AND 1V 7 �4L t3EC UT NjC 6" 70 EXPOSE S 7 EEL BAR ;01S7 EX 7 6AISIONS . IBC MILL 6N INS7ALL AI&J STEEL S70S, tiWINC, SO7717, 26 y;4 V -LINE 32 7ACIA, INSl1L- 4710AI, 6 X 6" OOOD CAN7, 2" X 4" IdOOD NAILE/RS IINDER UN7 S 71UP AND N&V CAP t LASH-ZNg. 1, 71WINg DESTgN WILL BE UjCINMR(ED By IBC AND S1 DIU77 ED 70 BIUAN D02-36Y 701? APPRO VAL . ( AS PER PROAlE COAL VEIRSA 7ION ZM 7 b)EEN L31UAN DOBEY AAID i 1YSEL7 ) Z. PROPER S,47 E 7Y EQI,DOIO EN7 MILL BE u7ILIZED. 39 ALL DEBIUS 70 BE IN PRC P&� AR64 DAILY, 49 IVEAMER 7 gR7 IVARIZ4N7 y 4VAIL4BLE. 59 IBC IS A OWN, WAIDABLE COMPANY, . . FOR 7RE SL11'? 07 $42,348t00 Addendums Noted: Alternates Thank you, IW SS SUMI7Z Estimator 849 West 80th St. Bloomington, MN. 55420 (612)885-0262 Fax (612 )885 -0570 MARSHAL 612 -7 70-45 6 4 DEPARTMENT OF PUBLIC SAFETY OFFICE O F FIR E MAR June 14, 1991 • to bid on the repairs of the fascia and soffit on the This � s an invitation tats on P Hazelwood Fire Station, which is located at 1530 East County Ro ad C, Maplewood, MN, 551090 for all permits, meeting all applicable codes, Contractors will be responsible P and meetin 9 all requirements of the structural design. o be responsible for maintaining.the area free of nails Contractors will also P and construction debris at all times and keeping the fire equipment ac cessible at all times. Coordination must be made between the awarded contractor and the roofing contractor (listed below): S.A.I. Construction Lon Carter 6317 Cambridge St. Louis Park, MN 55410 929 - 0812 P This shall be done so that completion of the reroofing of the station may be completed. All electrical work and roof drains shall be done by separate contract. -be due to the City of Maplewood, Attention Fire Marshal, 1830 East Bids shall y Count y Road B , Maplewood, lewood, MN, 55109, by 5: 18 00 p.m., Tuesday, June , 1991. Very truly yours, ames M. Embertson, Fire Marshal City of Maplewood JME : j s Equal Opportunity Employer I OUTLINE SPECIFICATION REPAIR OF HA.ZELWOOD FIRE STATION 1530 EAST COUNTY ROAD C HAZELWOOD, MINNESOTA Total Removal of Existing Sof f it: 1. Removal of Existing Construction 2. Installation of New Metal Framing 3. Rebuilding of Eave Construction 4. Rebuilding of Roof Perimeter y 10 Removal of existing construction - remove perimeter of construction back approximately 6 - to assure that the new roof perimeter construction will have direct bearing. A. Remove from top of roof 10 Perimeter metal roof cap 2. Existing wooden gravel stop and all wood blocking back approximately 6" 3. Existing roof and insulation materials back approximately 12" B. Removal from roof eave: 1. All exposed wood fascia board construction 2. All vertical wood framing C. Set a stringline back 6" from construction edge and cut all metal decking beyond line, making sure of adequate protection against fire. Perform any necessary trimming of roof truss tails and steel angle outriggers so that this construction projects 2 out beyond the trimmed metal deck. 2. Installation of New Metal Framing - Install new angle bracing vertical and diagonal members, as well as a complete perimeter inverted angle to support the roof edge and eave construction. A. Materials required: All steel angles are to be mild steel (A 3 6) . All welding rod shall be compatible with A 36 steel. All bolts are to be 3/8" diameter by 6" long expansion anchor or standard L -shape anchor bolts. All masonry filling shall be performed with a Portland premixed cement - lime - gravel and sand grout. B. Set and mark the .location of each vertical angle brace at every truss or outrigger location. Locate the bottom of the vertical angle and ship out an access hole in the block course above the course at the anchor bolt location. C. From the access hole, block off beneath the anchor bolt course with fiberglass batt insulation materials. Then fill 'the cell of the anchor bolt course of block with concrete g rout and patch access hole complete (see D below) . D. If standard anchor bolts are used, they shall be inserted in the wall from the interior by way of the access hole and grouted in place. If expansion anchors are used, they shall be drilled. and set after 72 hours of grout curing. In all cases, the anchor bolts shall project nominal 1 -1/4" + 1/4 out from exterior face of existing block wall. E. Set and weld vertical angle braces and bolt in place. Set and weld diagonal braces. All welds shall be 1 -1/2" long fillet welds on two contact sides of angle. F. Set and weld inverted perimeter steel angle around roof perimeter. Welds shall be full fillet welds on top contact side of inverted angle. 3, Rebuilding eave construction - Set 2 X 4 -16 ga . metal framing and bracing for application of fascia and soffit finish materials. A. Materials required: Steel 3/8" Hex bolts of sufficient length to project through steel angle and long dimension of metal framing. Approved baked enamel fascia (Metal Sales Mfg, Corp. V- Line 32 -26 ga.) B. Set vertical metal framing at previous frame locations, but no farther than 24 o . c . apart. CO Fit and secure approved baked enamel metal fascia and soffit in accordance with manufacturer's installation procedures. 4. Rebuilding of Roof Perimeter - Replace wood blocking and insulation and rebuild perimeter roof section. A. Materials Required.: Required wood blocking, rigid insulation materials and fiberboard roof decking. Perimeter cedar roof cant ('611). Built -up roofing and base flashing materials- including organic roof felts (base sheet included)* Metal caps and overflow scuppers and downspouts (same as existing) . Structural glue (minimum 500 psi shear strength)* B. Place all necessary wood blocking to provide a secure continuous direct support for entire perimeter of metal roof deck and the fiberboard roof deck. Set in place with structural glue. Bolt wood block which bears directly on inverted angle, with 3/8" Hex bolts spaced 48" o.c., in addition to the structural glue. C. Install insulation materials and fiberboard roof deck. D. Set 6" perimeter roof cant, glue into place over fiberboard and through -nail to blocking. E. Repair roof perimeter and flashing in accordance with requirements of roof repair work which was interrupted in November, 19900 F. Set perimeter metal cap and set emergency scuppers with a 1" high bottom lip, Attach downspouts to scuppers and secure to fascia. t OPTION A STEEL FRAMINQ SIDS VIEW (AT JOIST TAILS) • ter A a - - ...... ..__ . . ... .:. �:,• :. :., :•:•:tip.•.• . •. • •v:• •;.•.err.• • ::::r • • •:::... . • x 2 x 1/4 steel a r. g l e :r:.:•:::, _ :; ::::.:..::. near vertical and cocti +••eld nt tall . l -% V' Xwik ;;olt in grouted concrete block ce '�••••'• •:.:..: J . 2 x 2 x 1 /4 d i sgor,al steel angle strut - cont i nucum :.:.:.':::.; :', "• w4e top and bcttem ends :�� ``: �''•�f • / ✓:��• • `. A • A 1 3 we t o be co 2/4" fillet Welds �'y'�' 1• '��l 4. Inverted 3 X 4 x 3/8" steel Angle - continuous alone roof peria+eter and centi.nuous welded at eACh joiet tail locatiorl I. 2 x 2 x 1/4" steel angle - near vertical� and located at eYerr 4' along exterior wall % � '' 2e EXi St. C-e o� #•ri c'rers • ;.,,,;. :�. 1/2 � V Xwik Solt In g grouted concrete block cell ' 4• 2 x 2 x 1/4" diagonal steel angle strut - cont inuoua weld at top &nd bottem ends s • Exterior Region of o4txiggex t 3. All weld: to be continuous 1/4" fillet welds b. Inverted 3 x 4 X 318" steel angle - continuous alan9 roof porlfieter and continuous welded at ovch outrigccr location % . SCALD i / � 8 "= �" Free•YNNI c�NA L X., c: t &'EF -H I NCO' CONSUL iKCvKrWK TYv SIDE VIEW (NO JOIST TAILS) — B OPTION A REQUIRED EAVE REPAIR • V 7. V. j== - r j X-4 ............... X. •- A L j. X Y. Steel An 8 X 6 knchs Bol t. Ov. 2 x x 1/4" Steel Angle 90 4 U0 ... I J) x 4 x 3/8" Conti us Steel An 'eate 2 x 41 Framin o *,q, • Treated 2 x 10" Continuous Treated 2 x 4 Deck Support Treated Wood Blockin Standard Wood Cant o..o Fa s c 1 a w x t-up roof tie-in Metal cap 3 AM 0� A AM qw, Trim over Soffit A4wwc *0 -X C e X 0 0 q 04 i*1 e �4 /o I .:-: '_. *.% - SCALE PROYPO.NNIONOA1, CONSULTANTS F i 1 ' ' f INTERIOR ROOF OR-AIN ADDTTIO?Ni�S �r� �..�YYr ♦�• ♦.�.�Y •L�Vw•yy♦K��. , Y�yYr♦ I•♦ I..y •./►� _ •.. � •..Y•.•�..�•.IY ..w._...1•.•.r1�.• N V.N • •Y•. M.1rr ♦r�.1 1 f 1 • 4oft I ' •r. .�. �.� �.�. w..� ...�.+ ♦ter �.�� r rr w ..�.rr w.•.� .rr ...� 1 j I ROOF DRAIN Ambi HIGH ROOF O 0 N`b � l LOW ROOF I I _ EMERGENCY SCUPPER EXT, MASONRY WALLS DRAIN OUTLET SPLASH BLOCK PROFESSIONAL i:MC:i.�vr:t:�ii.YC: COQ .SVI:r. NTS I")mk. 1 � � NORTH co m m ft� MCI SCALE: V* -,0- .121 r� ►K r„K.1't'1: P ro-Pane l � Pro-Fanel If is a durable economic panel ;= pplicable to al- most any light commercial, residential, or agricullural setruc- ture. Panels provide 33fi" coverage and have = /a" high major ribs at 9" centers. ! ST Ccvera;e --- S ! 1 � =s I PRO-PANEL it UUGi: j " 7 j1iI 1 wkKN1SVW1IGh1jYIE 1 in PSF I STRF . _,.p I D.D130 I C.61 29 D -D150 V D 26 O11. C 19 ALLOWABLE U1 LIVE LOAD (ST1 G+R 21 'i7111I7 1 2c. IM IsKI 11 0 ii ii K: C beam M (2) w ie It tv (3) Delitt p ( W6Di Q i � j m m Co �rY C s aaZ . _? d Co ►.. �' N C6 N i GDMMSSIH S F in'/f! ksi 1 1 SPANS IN PSF WIND LOAD I s. j16' ! o , 232 i s 11 121 7 72 1 = JD 12E I 1 E 20 1 253 1 6'r .sD b 3E 33 ! 21 �i �rli7r. 1� DVi/in aIi. i� IDi ii �1yi � �IA ir, ID? rive 1029S. Mvidtt by ; W. 1pt 11D01 IDadtn= 1C D�,1'IA t,1 ;1i1 ;M1 ;i�'Did. :,n: Ir Or w•1 ie ID1C c11:V4&,ir1S. Lowlsvrfe, Km, We *y C 1 J ��111 1e I HS VwL A deep ribbed siding or roofing with an aTtractive appear- ante. V Line 32 offers excellent economy in spanning longer dislances and is adaptable to almost any framing syslem. F anels provide 32" coverage with 1: high ribs loceted on 4 centers. i -�_IJ 1s ., 2 .. v I v•LINE32 PHYSICAL PROPERTIES 1Di~ IK aMPRESS•'DN 'HMW. Ik CDMFA6r=DX GJ�UGE " �KICKRESS' K EIGK7 YIELD (PQSrTIYF SFkDltir " ") (XILATIVI bEKDIX;) i= S _ • in FSF STFING _ tsi in'ltf • m 1!1 w in lti in=,11 ksi 29 Ci.Gi72 I f 0.VB7 + KO ' D 167 I D.MS n Dvm ;.1 bD D.D5 C. l3 st•D 0 -:67 o.e?a 35.t ' 24 0.0257 SD o DR2 D.124 X.o ( o [.0. 2 D.124 K. 0 • o. -1 1.8 s0 0.-,16 0. 3E .o G.: ;6 0. 3�.0 ALLOWABLE UNIFORM LOADS FOR 3 OR MORE SPANS IN PSF LIVE 100 (STRISS) LIVE LORD (DEFL=C ZION) WIND LOAD GA 30 40 S . 6 0 7 0 40 5• 6' 7 1 3 • 4' S' 6' 7' I 2 9 1 110 1 06 70 50 0 1 1 26 -s: 10E 7D '4; '3J '20 _Mr 14 1.1• 56 1•1P '„ ?'b s 20 ;s �3 bb ASS, ; i4 67 �1 32 + 21 � =°F 2i3 ;; � ; ,9 67 55 .241 56S iiii 11 11 ��tt r► S i 1 22 1Jp ;00 11 iii 1LJ ; 2 i !C) I - / 20 42 � [� ; '1 ;1:1 D 22 725 .106 2:,1 17? 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'Tzi v .t o ..• a ji o• 0 .ij..- .w. • •j•..� /•.•• �• . • , � .. •y• • �, r . •. •: ••• ; •• • �• • 1, •. gr . M. -4 v 1 �� • .... . • • . •� �a ,''.� � .y :� ... t, . ti •. • •.�N• ; •. • • , •: ..•.• • v .fL'i*tCl[•/`.1flpot'!i!\ r 4�% T1 • l J ",d •s e h. / A .4 e✓ f— * AP ,rr' _ l !'i� l'I �► w / /. C U /S a>� ��. /�� t , z -� Aotion by Co =011 MEMORANDUM Date. TO. City Manager FROM: Tom Ekstrand,. Associate Planner SUBJECT: Parking Authorization and Fence Desig g LOCATION: 3035 White Bear Avenue APPLICANT: Rick Zachau for T -Birds Sportsbar PROJECT TITLE: T -Birds Pat Seating DATE. June 27, 19 91 INTRODUCTION Rick Zachau is proposing to add 800 square feet of outdoor seating on the.north side of T -Birds S ortsbar at th Maplewood . p p ood Square shopping center. Code requires 16 more parking stalls for this new seating area. Code requires a total of 33`2 parking stalls for the shopping center. There are 245 stalls on site. The City Council previously approved the use of 71 fewer parking spaces than the Code requires Mr. Zachau is requesting that the City Council approve an additional reduction of 16 spaces in the required number of parking spaces. Mr.. Zachau plans to enclose the patio area with a 6. -5 -foot -tall cedar or treated -wood fence. Refer to page 5. The applicant would remove the fence each winter. He would set the fence posts into holes cut into the sidewalk and would cover the holes during the w inter. BACKGROUND December 11, 1989: The City Council granted a parking authorization for 71 fewer spaces for T -Birds and the Sapphire Dragon Restaurant at this center. Council authorized fewer spaces because: 1. The bar and restaurant's peak customer time is in the evening when many of the shops are closed. 2. There have not been any serious parking problems at Maplewood Square. 3. There is a reciprocal parking agreement between this shopping center and the Mapl ewood Hal l, April 22, 1991 The Council tabled this request until the first meeting after first reading of the liquor ordinance change. June 24, 1991: The Council gave first and second reading to a change In the liquor ordinance to allow the consumption of alcoholic beverages on appurtenances to the licensed facility, Y June 25, 1991: The Community Design Review.Board approved t fence design. DIS CUSSION The findings for the previous arkin authoriza P g apply here. Parking should not be a problem, especially because this would be a seasonal use. There is also an agreement that this shopping center to use the Mall arkin spaces. p g p RECOMMENDATION i. Approve an additional reduction of 16 spaces in the required � d .nwnber of parking spaces for T -Birds Sportsbar at 3035 White Bear Avenue, on the basis that: a . T - Birdls peak customer time is in the evening g when man y of the shops are Closed. b. There have not been any serious parkin problems at Maplewood S g p p guars.. c. There is a reciprocal parking agreement between this shopping center and the Maplewood Mall. d• The outdoor se ating would be a seasonal use dependant on the weather. 2. Approval of the fence design for the atio seating are p g a at T - Birds Sportsbar. The property owner shall do the following: a. Paint or stain the fence to match the brick or the building fascia. b. Keep the fence painted or stained and in good repair. c. Meet all building code requirements for wind loading, exiting and door /gate hardware. mb\mem\T- birds (Section 2 North 1/2 Attachments: 10 Location Map 2o Site Plan 3. Proposed Fence Design 4. Patio - Seating Plan 5. Applicant's letter dated March 20 1991 2 WHi TE BEAR LAKE 68 ( 1) BRENW000 CURV ;F- GALL AV J � J WOO,DLYNN AV d a (r) BRENNER W MR n o a S Wc y Q v 2 k Y H N o 01 ♦ F- N } J 0 Q m . 4V H I ! a = SANI Z URK W C1 0%r%1 AV + i (2) PRIVATE STREET JU (WSSABI AV) NORTH SA /N T PAUL AV G RVA)S AV CT Q c' TIE AV 36 AY: �•AV W N is !.! R t E RD 1 RD QZ Sl P Z tR LOCATION MAP 3 Attachment1 \ ��• - PROPOSED PAT In ql=ATIUf%. MAPLEWOOn SQUARE SHOPPING CENTER T4 � t a . t 1.5 1133 1 6 41 ' do io 11 �r • ' r r 8 . t 6 7 5 . •j 2 ,. . , ►. ..t o 1 •d � war � • .�.��• • � r • • �� • • m �o m m r rl SITE PLAN 4 Attachment 2 loop • TRASH AREA '.....�..` ' am- .r w • + l 1 24 / a. T B1RD 22 1. 23 �n, 4 N light green or brown treated and cedar � PROPOSED FENCE DESIGN l 5 Attachment 3 PROPOSED PATIO AREA I' T BIRDS ENTRANCE PATIO SEATING PLAN 6 Attachment 4 r iB Sportsbar Maplewood 30 White Be Avenue, Maplewood, MN 55109 •779 -2266 March 20, 1991 Thomas Ekstrand, Associate Planner City of Maplewood 1830 E County Road B Maplewood, MN 55109 Dear Mr. Ekstrand: Because of alternate peak use of restaurant parking and general shopping uses the parking requi red for T -Birds use will not over- load the available parking. The bar and restaurants peak customer time is in the evening when many of the adjacent shops are closed, There has not been any serious parking problems at Map.l ewood Square an there i na rki nn ag-re ement between Maplewood Square and Maplewood Mall, Thank you. Very trul yours, R. R. Za ,CEO T -Birds Maplewood cc: Thomas Schuette 7 Attachment 5 Community Design Review Board Minutes 6 -25 -91 b. co -2_ Boardmember M lder moved approval yes--Moef esign for the deck at the Hideaway, 0 East County Road Boardmember Wasil seconded Holder, n, Thompson, Sign Plan Change - Gun Ho Res urant at Birch Run Station, 1715 Beam Avenue Mark Johnson was present presenting Gung Ho Restaurant. Mr. Johnson said the letteri n this sign will be red, individually -lit letter Johnson said he was in agreement with staff's revision f con tion four. Boardmember Robinso moved appr \pan l of the revision of condition four of the comps ensive sign for Birch Run Station as follows: 4. Tenant s ns are limited to one \fron the front and ends of the nopy. These signs shaon or constructed of indivi al letters, Copy g mounted on y. Co height shall not a teed 42 inches. Sign lenl not exceed 65% of the ength of the tenant's stor Boardmember Holder seconded A yes - - Moe, Holder, Robinson, Thompson, Wasiluk Parking Authorization and Fence Design - T- Birds, 3035 White Bear Avenue Secretary Ekstrand presented the staff report. The Board discussed the size of the proposed patio area and how the driveway area and parking might be affected. Boardmember Wasiluk moved to table this request until such time as the applicant can be present to answer questions. The motion died for lack of a second. Boardmember Robinson moved: 19 Approval of an additional reduction of 16 spaces in the required number of parking spaces for T- Birds Sportsbar at 3035 White Bear Avenue, on the basis that` a. T. Birds peak customer time is in the evening when many of the shops are closed. b. There have not been any serious parking problems at Maplewood Square. Communit Desi Review Board -W3- Minutes 6-25-91 c There is a r parkin a between this 'shoppin center and the Maplewood Mail. do The.outdoor seatin would be a seasonal use,, dependent on the weather. 2. Approval of the fence desi fo the patio seatin area at T-Birds Sportsbarw T-Birds shall do the followin a. Paint or stain th fence to match the brick or the buildin fascia, subj ect' to staf f approval .b* Keep the fenceproperl y painted or stained and in g ood repair alwa Boardmember Thompson seconded A Robinson, I Thompson Na Wasiluk Boardmember Was iluk said he voted. no because he objects to the desi of the patio seatin area. 7* VISITOR ESENTATIONS E There were no visitor presentations. 81 BOARD PRESEN ATIONS Boardmember T mpson 90 STAFF PRESENTAT ON a Tentative y .9 Supermark W 11 be, Board ember vo will all member, p 6ported on the June 10 Council Meetin A Finalube Site Plan Chan Knowlan's Si and Ramse Count Librar anteer for the Jul 8.Council meetin Staff 1P for a volunteer before this meet .Ln 109 ADJOURIrNT Meetin adjourned at 7:58 p.m. , otion ' r Counoll : MEMORANDUM odoroad— TO City Manager fiord jj%A -, ,-,., , FROM: Director of Commun Development Bel acted,,.,�,,,,w,.,,,„,, SUBJECT: Flood Plain Ordinance e DATE June 27, 19 91 The City Council gave first reading to the flood plain ordinance on June 24.. The Council requested that staff make several changes proposed by the Mayor. I have made these changes. MEMO�:ANDUM TO FROM : . SUBJECT: DATE: INTRODUCTION City Manager Ken Roberts, Associate Planner Flood Pl Ordinance June 5, 1991 The Minnesota Department of Natural Resources (D.N.R.) and the Federal Emergency Management Agency (FEMA) are requiring Maplewood to revise its flood plain ordinance by July 12. The changes to the flood plain ordinance are necessary because of changes in federal regulations. The purpose of this ordinance is to maintain Maplewood's eligibility in the National Flood Insurance Program. The State requires that cities subject to recurrent flooding participate and maintain eligibility in this program. BACKGROUND The City adopted the existing flood plain ordinance on July 28, 1986. The ordinance establishes regulations to minimize flood damage. DISCUSSION Most of the changes are technical and administrative. They. should help to clarify the rules as well as cover situations that the existing ordinance does not cover. The most important additions to the ordinance are about on -site water systems (Section 36 - 499 (b) (8)) and about variances (Section 36 - 503) . Other important additions are about penalties for violations (Section 36505) and about travel trailers and travel vehicles (Section 36-507) . RECOMMENDATION Approve the attached ordinance. kr /memo 31. mem Attachments: 1. Flood Plain Ordinance .2. Flood Plain Maps 2 ORDINANCE NO. AN ORDINANCE REVISING ARTICLE VIII, FLOOD PLAIN OVERLAY DISTRICT. THE MAPLEWOOD CITY COUNCIL DOES HEREBY ORDAIN AS FOLLOWS: (I have crossed out the deletions and underlined the additions.) Secti 1. Article VIII of Chapter 36 is amended as follows: ARTICLE VIII. FLOOD PLAIN OVERLAY DISTRICT Sec. 36 - 496. Authorization, purpose do and liability. (a) ��-��0' ber Authorization. The Minnesota Legislature of r*'' 4' a ..; has , in M innesota Statutes Chapters 18 - 103F and 462, delegated the authority to local governmental units to adopt regulations designed to __:_�_ lessen flood losses. Minnesota Statute, Chapter 1 a 3 F 194--f _M&A ,.., ►. , � rT� — £ -c1 e:z further stipulates that. communitie sub* ect to recurrent flooding Must participate and maintain eligibility in the National Flood Insurance Program. Therefore, the City has ,adopted this ordinance. (b ) Purpose . To lessen Mr� '% =J use potential losses due to periodic flooding, including loss of life, loss of property, health and safety hazards, . Further,.it is also to lessen the disruption of commerce and governmental services, extraordinary public d +tom+ cc payments for flood protection and relief, and impairment of the tax base Within the meaning of the National Flood Insurance ram Pro �' ' %f _T q,__ a 1; o f these -,� adversely affect the public health, safety and general welfare. (c) WV ~', - ef Liability. This ordinance %M# .9. %.& does not imply that areas outside e-f the flood plain district or land uses permitted within such districts will be free from flooding --- f 3 eed or damages. This ordinance shall not create liability on the part of the City or any officer or employee thereof for any flood damages that result from reliance on this ordinance or any administrative decisions lawfully made thereunder. Sec. 36 - 497. General provisions. (a) Adoption of flood insurance rate map. The C ty,hereby a dopts the Flood Insurance Rate Map for the City, dated August 5, 1986, developed by the Federal Emergency Management Agency. The Cty=pts this map _c -�'1 by reference as the O fficial Flood Plain Zoning District Map and makes it a part of this ordinance. 3 (b) 30: Application. This article shall apply to all lands designated as flood plain within the City (c� Interpretation. The Director of Community Development shall determine the boundaries of the flood plain district =3 I - '0 rM , by scaling distances on the official flood plain zoning district map. Where there is a need for interpretation e �eO - O~ � e- about the exact location of the boundaries of the flood plain district, the Director of Community Development shall .make the necessary interpretation The Director shall make this _ interpretation based on the elevations of the regional (100 -year) flood profile, if available. If 100 -year flood elevations are not available, the City shall: (1) Require a flood plain evaluation consistent with Sections 36 499(c)(1) of this article to determine a 100 -year flood elevation for the site; or (2) Base its decision on available hydraulic/ hydrologic or site elevation survey data_ ' �s- ire -e-f � , . .6. eed- --p'�R (d) Definitions. Unless specifically defined below, the words or phrases used in this article SPIRE1.13. be —i nte- rpre -te.d e .as t-$- have the same meaning as they have in common usage A person shall interpret these words or phrases A ra Mr to give this article its most reasonable application. . �. Basement : Any area of a structure, including , crawl spaces having its floor or base subgrade below around level on all four sides. This is regardless of the depth of excavation below ground level. D irector: The director of community development. (3) Flood Fringe: That portion of the flood plain outside of the f 1 oodway . Flood Plain: The channel or adjoining a wetland, watercoi UAA - m an A- A' - A �r Alm: s� �r � a• r i i i M e e v i a regional flood may have or Flood plain areas within the include all areas na& flood insurance rate map, beds proper and the areas arse or lake which 03= l.. i s t h E'er- - „�� •� 1 r= 1 n n 4 could hereafter cover, SS City shall ene shown as Zone A on the Floodway: The bed of a wetland or lake and the channel of a watercourse and those portions of the adjoining flood plain which are the regional flood reasonably requires to carry or store the regional f lood discharge. (6), Obstruction: Any dam, wall, wharf, embankment, levee, dike, pile, abutment projection, excavation, dredged spoil, channel.modification, culvert, building, wire, fence, stockpi refuse, fill, structure, stockpile of sand or gravel or other material, or matter in, along, across or projecting into any channel, watercourse, lake bed or regulatory flood plain which may impede, retard or change the direction of flow in itself or by catching or collecting debris carried by floodwater. Regional Flood: A flood which A-s- = _r_ �___� �--e rgpr, esents the large floods known to have occurred �ar3 in Minnesota Such a flood is Characteristic of what one can a expect to 3:1 im �.+sa vv vw occur on an average -IM f--}Ae - �•�= ��• --''� �'�� --e o f every 100 years j ........ ... +..� . . Regional flood is synonymous with the term "base flood" used in the Flood Insurance Rate Map. ( Regulatory Flood Protection Elevation: The Regulatory Flood Protection Elevation shall be an elevation no lower than one foot above the elevation of the regional flood plus any increases in flood elevation caused by encroachments on the flood that result from designation of a floodway. Structure: Anything constructed or erected on the .ground or attached to the ground,- or on- site utilities. This includes, but is not limited to, buildings, factories, sheds, detached garages, cabins, manufactured homes or travel trailers /vehicles not meeting the exemption criteria spec in,Section 36- 507 (1) (a) of this article and other similar items, Sec. 36 1 Wftoft 10 , O.verlay zoning reculations and Compliance. Cad Overlay zoning regulations. , A flood plain zoning district shall be considered an overlay zoning district to all existing land use regulations of the City. The City_ may allow the uses permitted in sections 3 - 499 and 36 - 500 of this article IAAx =ra- ?- 1e --p= -a only if they are allowed m= - ea, by the underlying zoning district y al� ,�� lr� -T— rat — � ... ... .. -z T his article shall apply in addition to other 6egar3� C ity regulation he -e- }- and where this article Q* imposes greater restrictions. * +�iOHS (b). Compliance. No person shall, use a new structure or land without full compliance with this article. No erson may locate __._. _ extend, convert or structurally alter a_structure without full compliance with this article. Within the Floodway and Flood Fri n.ge , the City urohibits all uses not listed as permitted uses in Section 36 - 499 . ,Inaddit the following regulations shall aop ly „(1,) New manufactured homes , rep acement homes and certain travel trailers and travel vehicles ar subject to the general p rovisions ;of this article and specifically . Sect ions 6 - 499 and 36 (2) The R of this article �regglate changes, addit l ions structural alterations repair after damage to existing nonconforming structures and nonconforming uses of structures or land. ) As stated in Section 36 -502 - person shall use ground surveys to certify as -built elevations for elevated structures. Sec. 36 -499 Permitted uses, standards and flood plain evaluation criteria. (a.)' Permitted Uses The following uses of land are permitted uses in the flood plain district: use me =Mbawin3a == V.1 %.0 %W eH Any non - structural land use which does not ,obstruct ff l ood f lows , such as gardens, fill, exc_avat i on ,or storage of materials or equipment. The following activities if they are entirely within t_ he_ flood f r_e_ a. The construction of new structures. b The placement or replacement of manufactured homes, CID Additions to existing structures or obstructions such as fill or storage of materials or ecrulipment. The uses in Subsections 1 and _ above shall be subject to the development standards in Subsection 36- 499(b') They are also subiect to the flood plain evaluation criteria in Section 36 - 499 (c am Travel trailers and travel vehicles as regulated under Section 36 -507. (b) Standards for Flood Plain Permitted Uses. . 1 A uerson shall compact fill a_ nd protect the slopes from erosion by the appro,Drriate methods. Such methods include the use of c ontainment dukes, or levees p ,; r rap L vegetative cover or other acceptable method. The Federal Emerge nc,y Management Agency (FEMA) has established criteria for removing the special flood hazard area designation for_ certain _structures „properly elevated on fill above the 100 -year flood elevation. FEMA I s requirements have specif is f ill .comp_ action and side slop, a protection standards, for multi -structure or multi -lot developments. A person should investigate these standards before starting site preparation if a person wishes to request a change special flood hazard area designation. (2) Storage of Materials and Equipment: a. The C typrohibits the storage or processing of materials that are, in time of flooding, flammable, explosive, or potentially ' harmful to human, animal, or plant life_ b. The City may allow the storage of other materials or equipment if readily removable from the area within the time available after a flood warning or if placed on fill at or above the Regulatory Flood Protection Elevation. (3) 'T� '10� =' 3 kka The City shall not permit �► w� saw %W* V i i V� A . i � r i iLt i V V V \A uses or activities which will adversely affect the capacity of the channels or f l oodways of any tributary to the main stream, or of any drainage ditch, or any other drainage facility or system. ( - "" ��-� ~�-�� ~, No person shall construct a structure,. including accessory structures, additions to existing structures and manufactured homes 84F E4' ' b e ee.n � e on fill sew * .A. A �AE unless the basement floor, or first floor if there is no basement, is at or above the Regulatory Flood Protection Elevation, fill elevation must be no lower than oni Regulatory Flood Protection Elevation_._ fill e► shall extend at such elevation feet beyond the limits of the structure thereon. The finished e foot below the The finished at least 15 constructed �..; a..,,. All Use �,..r. a,�......,..,.. t5) _da__ es The City shall not .ermt_uses that do not have vehicular access at or above an elevation not more than two feet below the Regulatory Flood Protection Elevation to lands outside the flood plain The City may, - p „such uses if the City Counc �c,trants a variance,_. - - r%-.16 .,,+ 3100 ' In granting a variance, the Council shall specify limitations on the period of use or occupancy of the use. The City Council must also determine Knee -= . that adequate , flood,, warning-time and local emergency response and recoveryprocedures exist efore granting such:a variance. (6) Commercial and Manufacturing Uses. Accessory land uses, such as yards, railroad tracks, and parking lots may at elevations lower than the Regulatory Flood Protection Elevation. However, the City= ,ha not grant . a permit for such facilities A E O N. b „ for use by the employees or the ne -rK?- public .16 ��- = = =--- -Who = ef without a flood warning system that provides adequate time for evacuation if the area regional flood would 'me J. all „ aa.4i=a A inundate the area to a depth greater than two feet or be subj ect the area to flood velocities greater than four feet per second. ' �e- „(7 ) On -site Sewage Treatment and Water Supply Systems . Where the City has not rovided public utilities,, then the owner shall conform with following conditions: a. A person shall design on -site water ^ supply systems to lessen or eliminate infiltration of flood waters into the systems; and be A person shall design , new or replacement , on -,site sewage treatment systems to lessen or eliminate infiltration of flood waters into the systems and discharges from the systems into flood waters. Such systems shall not be subject to impairment or contamination during times of flooding. The City shall determine that any sewage treatment system E'? des l according to the State's standards to be in compliance with this section. The owner of a manufactured home must securely anchor it to an adeauately anchored foundation system that resists otati n _ collapse and, lateral movement. Methods of anchoring may include, but are not limited _.I..._�,r� .__I �I��II- �.�Y_Ir•., ��.�.. 11_�.rl_r� ...I��Iiiled to , use. of over - the- . top _ frame_ tie =t to around anchors. This re uirement is in addition to a licable state or local anchoring. code requirements for resisting wind forces_ (c) Flood plain evaluation. (1) Upon receipt of an application for a t 9 I permit, manufactured home park develo ment or I ��I subdivision approval within the flood plain district, the Director shall require the applicant to furnish = i *,.:.e a-1 p ; plans and hydrologic /hydraulic analysis by a qualified engineer or hydrologist specifying the nature of the development_ This analysis shall also show whether the proposed use is located in the floodway or flood fringe and the Regulatory Flood Protection Elevation for the site. The City encrineer or h drolo i -st shall follow procedures consistent with Minnesota Rules 1983 Parts 6120.5.600 (Technical Standards and Requ irements For Floodplain Evaluation) and 6120,a5700 (Minimum Floodplain Management Standards for Local Ordinances) �j ♦a �"' �"' ' �♦�a These procedures are to be used during the.technlcal evaluation and review of the development proposal. (2) The Director ' A= x n ax x a A:nm 1* 34 4= 1 shall submit one copy of all information required by section 36 - 499 (c) (1) to the respective Department of Natural Resources' Area Hydrologist This is for D.N.R. review and comment. The Director shall submit this information at least 20 days before the Citv g rants a - permit or manufactured home park develo ment,/ subdivision approval s -e The Director shall notify the respectiy, eDegartment of Natural Resources Area Hydrologist within ^ 10 -days after the City grants a permit or approves manufactured home park development /subdivision. Sec. 36 -500. Utilities, railroads, roads and bridges. All utilities and transportation facilities, including railroad tracks, roads and bridges, shall be constructed according to state flood plain management standards contained in Minnesota Rules 1983 Parts 6120.5000 - 6120.62000 Sec. .36 -501. Subdivisions and manufactured homes. No person shall subdivide land or develop or expand a manufactured home _park where the City Council , has determined the site to be unsuitable The City Council shall make the determination of unsuitability_ based on flooding or i nadeguate drainage, water sup ly_ or sewage treatment facilities . The City ounc shall review_ the subdivisionZdevelopment propo =al. This _review is to insure that each lot or ,parcel contains enough_a;ea out the floodway for fill .placement 'for_elevating structures, sewa a systems and related activities. (b) In the Flood Plain District, applicants for subdivision approval or development of a manufactured home park or manufactured home park expansion shall provide the information required in Section 36 The Director shall review the proposed subdivision or �e .A.1.1e manufactured home park development in according to the standards established in this ordinance. The applicant for a subdivision in the flood plain shall clearly" label, the Floodway and Flood Fringe boundaries on all required application documents and drawings. The applicant shall also show the Regulatory Flood Protection Elevation, and the required elevation of all access roads and streets on all required application drawings and .documents. Removal of Special Flood ,Hazard Area Designation._ The Federal Emergency Management Age_y_(FEMA) has established criteria for removing the special flood hazard area designation for certain structures Properly elevated on fill above the 100 -year flood _elevation_ FFMA' s requirements include specific fill compact ion and side slope protection standards for multi- structure or multi -lot developments,, A,i)erson L should instigate these .standards if they_ are requesting a change, to the special flood hazard area before t initiation of site re aration. 10 .. - • No person shall subdivide land or develop or expand a manufactured home _park where the City Council , has determined the site to be unsuitable The City Council shall make the determination of unsuitability_ based on flooding or i nadeguate drainage, water sup ly_ or sewage treatment facilities . The City ounc shall review_ the subdivisionZdevelopment propo =al. This _review is to insure that each lot or ,parcel contains enough_a;ea out the floodway for fill .placement 'for_elevating structures, sewa a systems and related activities. (b) In the Flood Plain District, applicants for subdivision approval or development of a manufactured home park or manufactured home park expansion shall provide the information required in Section 36 The Director shall review the proposed subdivision or �e .A.1.1e manufactured home park development in according to the standards established in this ordinance. The applicant for a subdivision in the flood plain shall clearly" label, the Floodway and Flood Fringe boundaries on all required application documents and drawings. The applicant shall also show the Regulatory Flood Protection Elevation, and the required elevation of all access roads and streets on all required application drawings and .documents. Removal of Special Flood ,Hazard Area Designation._ The Federal Emergency Management Age_y_(FEMA) has established criteria for removing the special flood hazard area designation for certain structures Properly elevated on fill above the 100 -year flood _elevation_ FFMA' s requirements include specific fill compact ion and side slope protection standards for multi- structure or multi -lot developments,, A,i)erson L should instigate these .standards if they_ are requesting a change, to the special flood hazard area before t initiation of site re aration. 10 Sec. 36 -502. Administration. Permit required. A iDerson, shall secure _a permit issued by the Cit before doing any of the followin the constructiom, addition, or alteration of any building or structure. changing the use of a building, structure, or land; , 3 chanaina, extending or . enlarging, a nonconforming use; and excavatin .g or placin!gan obstruction within the flood pla ; n (b) State and federal permits Before granting a City permit or processing an application for a variance, the City shall determine that the applicant has obtained all necessary State and Federal permits, (c) Certification of ilrc3t Lowest Floor Elevations. The ' CCity shall require the DRlicant to submit certification by a registered professional engineer, registered architect, or registered land surveyor about accomplishing the finished fill and building elevations in compliance with this ordinance, The building official shall maintain a record of the elevation of the lowest floor (Including basement) for all new structures The.buildina official shall also maintain a record of lowest floor elevations for a alterations or additions to existin structures , in the floodplain district. Sec. 36 -503. Variances. A_ variance means a change to .a sr)eci, fic permitted develobment,standard required ^in an official control including this ordinance . This change ._is to , allow an alternative develo ment standard not stated as acceptable in the official control, but only as_aml ied to a particular property. This is to lessen a hardshio , practical difficulty ulty or_uniaue circumstance. 11 ( b ) In granting a variance the City Council shall clearly identify .in writing the specific conditions that existed justified the granting of the variance_ The City Council may approve variances from the t= ordinance., To do so, the City , Council make the findings reauired for a variance in State law., No variance shall,_ ow a use prohibited in that district or permit a lower degree =flood , protection pr'otection then. the Regulatory.Flood Protection Elevation. A_Derson may use a variance to change permissible methods of flood protection. -{- (d) The Director mail to the Commissioner of Natural the application for proposed variant shall mail such notice at least ten hearing. A The Director shall send decisions granting a variance mail to the Commissioner of Natural ten (10) days of such action. shall submit by Resources a copy of ce The. Director days before the a copy of all b Resources within Flood insurance notice and record keeping_„ The Director shall ,let the applicant, for a variance know that: The issuance of a, variance to construct a structure below, the base _flood level will result in increased premium rates for flood ,insurance up to amounts as high as $25 for $100 of insurance coverage; and „(2 Such construction _below the 100 -year or regional flood level increases risks to life and grope ty_ The City shall maintain such notification with a record of all .varian� act The City shall maintain a record of all varia, n�ce actions including lustification for their issuance. , The City shall also report such variances issued in its annual or biennial report.submitted to the Administrator of the National Flood Insurance Pro ram. 12 Seca 36 - 504. Nonconformities. . A 'person may continue to use a structure or premises which was lawful before the passage or amendment of this article but is not in conformity with this article,. Such use is =ub ect to the following condit ions ► ► No person may eKp_d nonconforming„ use in nonconformity . (2) An alteration within nonconforming use I or This is allowed only increasing the flood structure. _change, enlarge, or alter a a way which increases its the inside dimensions of a structure is permissible p3 if it Will not result in damage potential of that use or The cost of all structural alterations or additions both inside and ,outside a structure to any nonconforming structur, a over the life of the , structure shall not exceed, 50 percent of the market value of the structure unless the owner has satisfied the conditions of this section. The City must calculate the cost of all structural alterations and additions to _a structure since the adoption . of the City s initial flood Plain controls on July_28, The City must calculate these costs into current costs and include all costs such as construction materials and a reasonable cost placed on all labor. If current cost of all previous and - proposed alterations and additions exceeds 50 percent„ of-the current market value of the structure, then the structure must meet the standards of Sect 36 for new structures. (4) If any nonconforming use of a structure or land or nonconforming structure is destroyed by any means, including floods, to an extent of 50 percent or more of its market value at the time of destruction, 4t the owner shall not be r_==„B�W� reconstruct it except in conformity with Tr•e- r•rni-- i- onl --•f this ordinance. The City Council may issue a permit for reconstruction if the use i's ' an *: as gam ��e not in the f 1 oodway and, upon reconstruction, the owner adequately elevates it on fill in conformity with *EA = R of this article. 13 Sec. 36 -505. Penalties for violation. A violation of the provisions of this article or failure to follow any of its reauirements ,including violations of conditions and safes ards established about the granting of variances) is a. m; demeanor,_ In responding to an ordinance violation, the City may reauest that the National FloodInsurance Program deny_ flood. insurance : to the guilty party. - The City shall act in ' food faith to enforce these ,official controls and to correct ordinance,vio__ions when possible. When an alleged violation is discovered . by or shown to the Director, the Director shall investigate the situation. The Director shall document the nature and extent of the alleged violation of the ^ official control As soon as is possible, the City will. submit this information to the. Proper Department ,of Natural Resources' and Federal Emergency Management Ag_y_ ,regional office, They will also submit its plan of wn action to correct the violation tothese agencies. The Director shall notify the suspected party of the pertinent,reauirements of this article, and all other official controls. The Director shall also notify the Berson in ,question about the nature and extent of the susR ected violation of _these, controls. If the structure and/or use is under construction or development the Director may order the construction or development immediately halted, Thi s* construction or development moratorium shall be in force until the City grants a permit or approval. If the responsible party has completed the construction or development, then the Director may either: Issue an. order identifying the corrective actions that the responsible party must make within a specified time to bring the use or structure into compliance with the official controls; ,_ Notify the responsible Da_rty to apply = r an after- the -fact permit /development app,, rov, al within 3_ days_ (4), If the responsible party does not appropriately respond specified time, each additional onal day that lapses is an additional ordinance violation The City _ may prosecute such violations accordingly. The.Director shall .a upon . the lapse of the spec, f,ed 'response. time „..notify the property owner to restore the land to the condition which existed before the ,violation, of this article 14 sec 36-506 Amendments. — The City shall submit all amendments to this article, including revisions to the official flood plain zoning district s�a� -1 map., �I to be approved by the Commissioner Of Natural Resources before adoption. The City_ shall not remove the flood plain-designation on the Official flood plain zoning district map Sha nAMMA be- -rerae unless the owner f the area ;S - :FJA I.3 .e d to an elevation at or above the regulatory flood protection elevation and is contiguous to lands out the flood plain. Chances in the official Zoning map must meet the Federal Emergency Management Agency's (FEMA). Technical Conditions . and Criteria, and must receive I _ rior FEMA approval before adoption.. The Commmissioner_ of Natural Resources must be aiven.10 -days written notice of all hearings tO consider an ��I�.�I amendment to this article. This notice shall include a draft Of the amendment or technical study under consideration. Sec. 36- 507. Travel trailers and travel vehicles. Travel trailers and travel vehicles that do not ( meet the exempt ion criteria sDeci f ied in Section 3 ( 1 a) below shall be subject to the vrovisions of this article. Travel trailers and travel vehicles shall also be subject. to the conditions listed in the sections below. Exe M�*ption_ Travel trailers and travel vehicles are e +_pt from the provisions of this _ordinance if I their owner places.them in any of the areas listed in. , Section 36 -507 ( 1 }(b) below and if they meet the following criteria: 1. Have curr ent_ licenses required for hiahwav use. 20 Ar e_hiahwav readv.meanina on wheels or have an internal'iackina system and that the owner has attached I it to the only _by_� u ck disconnect type utilities commonly used in_bgrounds, and trailer parks. Th travel trale vehicle must also not have any permanent structural additions attached to it 3. The travel trailer or travel vehicle and associated use must be an allowed use in the unde zon district. Areas exemuted for r)lacement of travel f recreational vehicles: 1. Individual I lots or parcels of record. 2. Existing commercial recreational vehicle parks Or cam pgrounds, 15 3 Existing_ condominiu =y_pe associations. Travel trailers and travel vehicles exempted in Section 3 6- 507 ( ) lose this exempt when development occurs on the parcel . exceeding five ,h_ undre ( $500) dollars._ This is for a structural addition to the travel trailers =av` 1 vehicle an accessory structure such as a ga rage or storage bui The City will then consider.the..travel trailedtrayel vehicle. and all _ ^additions and accessorystructur_ as a new st ructure The trav_ tra.ilerZtravel vehicle shall then be subject to the elevation. _requirements f and the use of - land restrictions specified in I this article, New commercial travel trailer or travel vehicle_ parks or campg rounds and new residential type subdivisions and 1. The owner places said trailer or vehicle and its contents on fill above the regulatory flood protection elevation following, the provisions of Section 36- 499,(c) 20 ProR er elevated road access to the site exists according to Section 36 -499. . No fill placed in the floodway to meet the 1 requirements of this Section shall increase the flood stages_ of the regional f lood . As an alternative, the City may allow all n, w or replacement travel trailers or travel vehicles not meeting the criteria of (3)( a) above, if such placement.is according to the following provisions: 10 The applicant must submit an emer ec,�ncyplan for the safe evacuation of all vehicles and _people during the 100 -year flood. A recitere „d engineer .or other qualified individual sh_all prepare said plan. Said Ulan shall show that ade.gua =time and Rersonnel_ist to carry out the evacuation. 2. All attendant sewage and �water facilities, for new -or replacement travel trailers or other recreational vehicles must =protected or constructed so while flooded they are not imp aired or contaminated. The installation of such facilities shall follow the rules in ,Section 36- 499 (b) ( 7.)0 16 .� The.City will allow any new or replacement travel trailer or travel vehicle in the floodway or flood fringe districts f provided the following: Secs. X6~0 -6- 36 -508 - 36 -560. Reserved. Section.2. This ordinance shall take effect after its passage. Passed by the Maplewood City Council on. , 1991. kr\floodor2.mem 17 Planning Commission -6- ,Minutes 6-3-91 the site have included noise, trash, traffic problems and lighting. Ms. Glassel said.the Glassels would like the driveway to Lark Avenue clos d and not allow extended hours of operation. Ms. Glassel said th y would like to have fence installed between the Glassel roperty and the fu station. Mr. Glassel spoke on the history of YXis driveway location. The Commission discuss d whether a driveway to Lark Avenue is a planning consideration nd if a action should be recommended by the Commission on this tem,. aff advised the Commission that they may want to review he p evious agreements and get an opinion from the City at r ey before recommending any changes in the driveway requirements Commissioner Rossbach m ve the Planning Commission table this item until the City A orne has responded to the agreement pertaining to the dr' eway. Commissioner Sinn Aeconded Ayes -- Axdahl, Cardinal, Fischer, Frost, Gerke, Martin, Rossbach, pigmundik, S inn The motion passed. Doug Fell f Stiglich Constructs n asked that this matter be expedited-, if possible, in order , to avoid higher winter construction costs. Mr. Fell sal they had planned to have this item cg6s at the June 24 Co cil meeting. Mr. Fell said that M. Fleming will cooperate wi h submitting to staff any records he has in order to get this matter expedited as soon as possible. c. Code Change: Flood Plain ordinance Ken Roberts, Associate Planner, presented the staff report. Mr. Roberts said most of the changes are technical and administrative and should help to simplify the ordinance. The Commission discussed the proposed revisions and what areas of the City will be affected by these revisions. Commissioner Frost moved the Planning Commission recommend approval of the ordinance revising the flood plain overlay district. Commissioner Rossbach seconded Ayes-- Axdahl, Cardinal, Fischer, Frost, Gerke, Martin, Rossbach, Sigmundik, Sinn The motion passed. Aotion by Council; Endorsed....„_ Uodi f i Rejected,., fat e AGENDA REPORT TO: City Manager FROM: Assistant City Manager SUO, RE: STOP SIGNS AT HOLLOWAY AND HOWARD DATE: July 2, 1991 In April, we received a letter requesting stop signs to be installed at the intersection of Howard and Holloway to stop traffic on Holloway. The Public Safety Department surveyed the intersection, and the staff recommendation is not to install stop signs. In response to the request for stop signs at the intersection of Howard and Holloway, the Public Safety Department observed the intersection four separate times on two different days. The traffic counts and speeds are part of the attached report. Holloway Avenue is a Ramsey County road. RECOMMENDATION The City Council has two options: refer the matter to Ramsey County requesting that they review the request or take no action. Staffs recommendation is to take no action at this time. April 30, 1991 MEMORANDUM To: City Manager Michael McGuire From Director of Public Safety Kenneth V. Collins Subject: Stop Sign - Holloway and Howard On April 8, 1991, I received a memorandum from you with a letter attached from a Holloway resident requesting a stop sign at Howard and Holloway. We have monitored that area for a two -day period during varying times. Listed below are the results of our observations of this intersection: Date_ Time Traffic # Of Vehicles Top Speed 04 -09 -91 0700 -0730 East -West 1 27 m.p.h. 1100 -1330 North -South 1 28 m.p.h. 04 -09 -91 1845 -1915 East -West 15 32 m.p.h. North -South 8 32 m.p.h. 04 -10 -91 1608 -1628 East -West 15 35 m.p.h. North -South 0 35 m.p.h. 04 -10 -91 1908 -1939 East -West 15 32 m.p.h. North -South 6 32 m.p.h. A computer check of this location revealed one property damage accident in the area since 1987. At this point, I do not believe there is a sufficient public safety concern to warrant stop signs being placed at the intersection of Howard and Holloway. KVC:js cc City Engineer Ken Haider APR 8 1991 MAPLEWOOD POLICE MEMORANDUM T0: Ken Haider, Public Works Director Ken Collins, Public Safety Director FROM: City Manager RE: STOP SIGN DATE: April 4, 1991 The attached letter is from the Holloway residents requesting that a stop sign be placed on the corner of Howard and Holloway. Please investigate this matter and report back to me on your findings. MAM:kas Attachment We would like the Maplewood City Council to consider our neighborhoods request for a STOP sign to be placed on the corner of Howard.and Holloway, stopping traffic travelling on Holloway. We feel -one is needed to control the speed of the large number of young drivers coming from the apartment buildings at the end of Holloway. This We feel will make Holloway a. safer street for the many small children who live.on it. We do not feel that having more Police patrol the area will solve the problem simply because of the natural turnover that happens at apartment complexes. Thank You for your consideration. Sincerely; The Holloway residents: Please contact William A. Hahn 2234 E. Holloway Maplewood, Minnesota 55109 h- 770 -5697 w- 481 -2890 TO: City Manager AGENDA REPORT Action b7 Co uncil ; Endorse Ito dif lad.,.,, ,,... ]Raj e+cted..„ Date FROM: Assistant City Ma � g r RE= 1992 COUNCI (,/MANAGEMENT TEAM GOAL SETTING WORKSHOP DATE: July 1, 1991 INTRODUCTION At the May 6, 1991 Council/Manager ger meeting, the City Council set a date for the goal next Council /Management Team g 1 setting workshop. The date an and Friday d location selected were Thursday , y , January 30 - 31, 1992 at Riverwoo d Conference Center, Monticello. T Riverwood Conference Cente dates r has forwarded a contract to rese posit is required. rve the and a de DISCUSSION During the first workshop earlier t ' t was the • p his year, i consensus of Council and the senior m � the group that the management team participate in this oal settin g retreat on an annual basis. This will be the second annual workshop. To reserve the dates at .Riverwo ' od, a signed contract with a de os' ' dates are January 30th and 31s p it is required. The t, and the deposit necessary 5% o retreat has ' � i 2 r $ The cost for the 1.5 day increased $15 per person over the 1 • non - refundable. 991 rates. The deposit is Riverwood's calendar is uickl f' • q y filling, and it is difficult to find tw days that have 16 rooms available. The da tes are reserved for the City of Maplewood dep osits fund p d unless another customer de p s for those same dates. RECOMMENDATION It is recommended that the City Council authorize payment of the 25% required to reserve January 30 and 31, 1992 for the Council /Management Team Goal Setting Workshop at Riverwood Conference Center. T-,3 AGENDA REPORT TO: City Manager FROM: Assistant City Manager �uow, .D. 41LA\e RE: AUTHORIZATION TO HIRE A RECEPTI ONIST DATE: July 2, 1991 INTRODUCTION Action bj C ounc il: Endorsed___,_ Modified...,. Rea Date The individual who served a • s the City's receptionist left her p ositio n • that time, temporary e p on in late April. Since p ry mployees have been hired to serve in t • that capacity. At this time S taff is requesting that authorization be given to hire a full -time y em p to e e for the position. osition. DISCUSSION The receptionist position was create • d when the City Hall add ' completed. The first receptionist was atlon was position is resp onsible p hired in June, 1990, and resig i ' The positi onsible fora � n April, 1991. p answering all intoning phone calls on t ' number, greeting and • • num he main 4500 . �' • g directing v isitors to the correct depar • mail receivYn del p rtment for service, sorting the , g iveries, providing temporary hone cov needed and so � p erage for the departments as me basic clerical work. At the April 15, 1991, Council /Mara • Council/Manager meeting, the City Council was informed about the receptionist's resig and it hire a tem • • on until more was known was decided to hi temp orary em to the positi p rY p yee to fill the impending budget cuts. T he he budget cuts from the State have been received and absorbed within the budget. ' g The funding for this position is still avail in this year's and the ro ose p p d 1992 budget. There are three options available for • the receptionists position. 1 • Return to the system that was used • ed before the first rece tionist was receptionist are p the rece lured: close p a and have the City Clerk's personnel a • • p answer the in lines. This option is not recommended for 1 two reasons. The City Clerk's area handles a arge volume of walk - in and hone - in cuss • p custo and the increased load Of the receptionist duties would over burden the depar personnel. When the receptionist position was created, it freed up about 20 hours per week in the City Clerk's area that were previously used for switchboard duties. Those employee hours are now used in the City Clerk/Deputy Registrar function. The second reason is the increased customer service /public relations benefit of the receptionist's position would be completely lost. 2. Continue to use employees from temporary p ry agencies. We currently have a temporary workin pos rY gin the position. However i , there s a temp orary .turnover in tem em . P rY Each new temporary lacks the familiarity with the City, it's employees, an • d departmental functions, and this creates barriers for an efficiently run city. 3. Hire afull-time City employee. This is the option which is recommended. T • • • The receptionist position is a very enhances the visible one, and it greatly customer service image of the Cit sup other �' . This position .also su pp departments by answering the incoming g g covering for departments during hort periods of g p absence (i.e. departmental meetings), mail distribution, and miscellaneous clerical • duties. rical and computer input RECOMMENDATION It is recommended that the City Council give authorization to hire a full time employee for the position of receptionist. T-.- y AGENDA REPORT TO:. City Manager FROM: Assistant City Manager -6 W +Gh RE: SELECTION OF CONSOLIDATION STUDY COMMISSION MEMBERS DATE: July 2, 1991 INTRODUCTION .ration by Council: liodlti ed,......, . Re j eote Dat e The 1991 Legislature passed a bill which established a Ramsey County Local Government Cooperation and Consolidation Study Commission. The ur ose of the P p Commission is to study the cooperative efforts that exist between local governments (cities, counties and'school districts) and to examine ways of consolidating, sharing or restructuring services and programs to provide local government services more efficiently and effectively. By law the Commission must report its findings and recommendations to the local government units in Ramsey County before November 15, 1991 and to the Legislature before Februar 1, 1992. This is the first step in selecting the.people to serve on the Commission. DISCUSSION The law that created the Commission states that three members of the twenty- y five members will be jointly selected by the cities and townships in Ramse y County (other than St. Paul) from amongst the elected officials or ees em to . p y The Ramsey County League of Local Governments has volunteered to r help us with the selection p rocess. � p • p As a Ramsey County city, Maplewood 's Mayor and City Council may nominate one elected official or a staff member to serve on the Commission. The selection meeting is scheduled for this evening, Jul 8 1 . g, y 991 from 6.00 to 8.00 p.m. Since we were unable to attend, RCLLG will accep the name of the City's nominee on Tuesday morning, July 9th. The name should be accompanied by a short summary of the person's background and 4 ualifications for the appointment. The voting process will take place during the following two weeks. A ballot with the submitted names will be mailed to each city by July 12th and must be returned by July 17th. Each city and township receives one vote, and the three individuals with the most votes will serve on the Commission. The first meeting of the Commission is scheduled for Monday, July 22nd at the Capitol at which time the remaining members will be selected from the eneral public. g RECOMMENDATION It is recommended that the City Council select an individual to apply for pp y membership on the Ramsey County Local Government Cooperation and Consolidation Study Commission. CHAPTER No. 300 S. F. No. 1295 AN ACT `U T his is the fn;! : o= th '3 .�li!! "at wi ! De trQ�� %0 iltA' � V the g�verner S risk. �IIGL}C Hc;�;e Iru�;X Decl ` ^.' it r, ?�� •,��t;c /�C�,,_ + 1 2 relating to Ramsey county; creating a Ramsey county 3 local government cooperation and consolidation. study 4 commission; setting its duties. 5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: 6 Section 1. (RAMSEY COUNTY LOCAL GOVERNMENT SERVICES 7 STUDY.] 8 A. Ramsey county local government services study commission 9 is established to study cooperation between local governments, 10 including.. school districts, and the possible sharing and 11 consolidation of services, structures, and functions. The 12 commission sh explore cooperative ventures which would be 13 mutually beneficial to the communities involved, review and 14 recommend ways to eliminate overlap and duplication, design 15 programs.that would improve services and reduce costs, and 16 develop a systematic process for Cooperating, restructuring, 17 sharing, or consolidating. The commission shall report on the 18 advantages and disadvantages of sharing, cooperating, 19 restructuring, or consolidating, with attention to: 20 (a) citizen participation in government; 21 (b) efficiency and effectiveness of the provision of public 22 service; 23 (c) taxation and other public finance matters; 24 (d) public employees; 25 (e) structure of government; 1 CHAPTER No. 300 S.F. No. 1295 1 ' (f) possible public l economies; 2 (9) the historic identity of the community; 3 (h) economic development, 4 (i) social development; 5 O environment; and 6 (k) other significant factors. 7 The commission shall report and make recommendations to the 8 local government units in Ramsey county before November 15, 9 1991.. The elected councils and boards of the local government 10 units affected by any recommendation, and the Ramsey county 11 league of local governments and the Ramsey county charter 12 commission, shall indicate, by resolution, their response to the 13 commission's recommendations before January 15,1992. The .r 14 commission's recommendations and any responses shall be 15 presented to the members of the Ramsey county legislative 16 delegation and to the legislature before February 1, 1992. The 17 commission may not adopt any recommendation without a 60 percent 18 affirmative vote of the commission members voting on the issue. I 19 The commission may examine consolidation, cooperation, 20 restructuring, or sharing of any services, groups of services, 21 or local government structures as the commission determines 22 except that specific examination and recommendation shall be 23 made in regard to: 24 (l) the city and county health departments; 25 (2 ) cit y and county attorneys functions as they relate to 26 criminal law; 27 (3) city and county libraries; 28 (4) public works; and 29 (5) police and sheriff communications, crime lab and 30* investigative functions. 31 The commission shall be 25 residents of, or persons whose 32 principal place of business is located in, Ramsey county 33 selected as follows: 34 . (1) two members of the county board or county employees who 35 reside in the city of St. Paul, selected by the county board; 36 (2) two members of the county board or county employees who ICI 2 R CHAPTER No. :300 S.F. No. 1295 1 reside in the county but not in the city of St. Paul, selected 2 by the county board; 3 (3) three members selected by the St. Paul city council 4 from. among. the mayor and city. council members or other city 5 employees; 6 (4) three members selected jointly by the city councils and 7 town boards of the cities and towns. in the county, other than St. 8 Paul, from among their mayors and members or their employees; 1 , 9 (5) one member of the school board of independent school 10 district No. 625 or an employee, selected by the board; 11 (6) one member of the school boards of other school 12 districts operating in Ramsey county or an employee of those 13 districts, selected jointly by the board members of the several I 14 districts; 15 (7) six members of the public who are not public emplovees 16 and do not hold public office, selected by the members of the 17 legislature who represent the city. of St. Paul and the members 18 serving under clauses (1), (3), and (5); 19 (8) six members of the public who are not public employees 20 and do not hold public office, selected by the members of the 21 legislature who represent Ramsey county outside the city of St. 22 Paul and the members serving under clauses (2), (4), and (6); 23 and 24 (9) a chair selected by the other members of the commission 25 who is not an elected official or public employee and who is not I 26 one of the above members of the commission. 27 The commission sh all be assisted by a staff committee whose 28 members shall consist of the city managers and chief of staff 29 from the communities within Ramsey county, the Ramsey county 30 executive director, and professional staff of these governmental 31 units.. This committee shall provide technical assistance to the 32 commission. The committee may request the assistance of any 33 other public or private agency or entity. 34 Members of the commission and the committee shall serve 35 without compensation other than expenses that would be 36 reimbursed to them by the units of government which they 3 CHAPTER No. 300 S. F. No. 1295 l represent The commission may accept gifts, grants, or 2 donations from public and private entities to assist with the 3 costs of its work. A gift, grant, or donation is not subject to 4 Minnesota Statutes, chapter 10A, or other law or rule regulating 5 lobbying expenses. 6 Sec. 2. [COOPERATION.] 7 The commission must solicit recommendations from the Ramsey 8 county league of local governments and the Ramsey county charter 9 commission. By September 1, 1991, the commission must receive 10 any recommendations.from the league or charter commission. In 11 its final report, the commission must state its conclusions with 12 respect to the recommendations of the league and the charter 13 commission. 14 Sec. 3. [EFFECTIVE DATE.] 15 This act takes effect the day after final enactment. 4 J 7 � ..- AGENDA ITEM AGENDA REPORT Aot on by c e, until. TO:. City Manager" Nodirl ea- FROM: Assi stant City Engineer Bruce I rish SUBJECT: City -Wide Water Main Extensions, Project 90 -07 Acquisition of Tax Forf Property DATE: July 2 1991 Introduction There is one parcel of low - lying, tax- forfeit ro. ert abutting P y g ,p Jackson Street dust north of Larpenteur. It is necessary to acquire this property for use as a storm water pond in conj unction with Project 90-070 Backaround The fee to . acquire fee title ownership to this parcel is a total of $500. This. expense would be chargeable to the indirect expenses in Project 90 funding. Recommendation It is recommended that the attached resolution be adopted. BAI jC Attachment RESOLUTION i 80 Form 962 (Flev. 11176) i j, s APPLICATION BY GOVERNMENTAL SUBDIVISION FOR CONVEYANCE OF TAX - FORFEITED LANDS t Under Minnesota Statutes, Section 262.01, Subdivision 1. In the Matter of the Application of a Governmental Subdivision, for a Conveyance of Certain Lands. Comes now i ty of Maplewood (Noma of subdivision •; and alleges: K •.t . 1. That applicant is a (a) local governmental subdivision i n the �St ate of i nneso a 2. That (b) : 3. That there is situated in. the County of Ramsey , oertain•tax- forfeited land described as follows: (c) ' St. Aubin and Dions Rice r St eet Addition to the Ci t. Paul Rams Co. Minn. Lot 9 -- y 4 Block 1 P I•N 18- 29 -22 -34 -0074 —8 4. That said lands are (d) - -_ vacant and unimproved 5. That applicant desires to obtain said land for the following purposes and reasons: (e :. Ponding and drainage •, i . Wherefore applicant prays that said lands be conveyed to it for the use stated herein. .R City of Maplewood By J. Its Mayor ' and ; a Its anager STATE OF MINNESOTA ) ) COUNTY of RAMSEY ) y each being first duly sworn, depose and say, each for himself, that they are respectively the Mayor and Manager of the of M an! p� ►�� , that they have read the foregoing. application and know the contents thereof; and that the matters stated therein are e. a ISu�sixr and sworn to before me that day of , 19_ Notary Public, County, Minn. My Commission Expires { (a) State facts relative to legal organization. (b) State facts showing authorization of acquisition of land hereinafter described, by resolution voters, • of governing body or by as the case may require, attaching copies of resolutions, if any, :'� (c) Show name of Governmental Subdivision in which land is situated. ' Id) Describe nature of lands, use of surrounding property and other similar facts. ' (e) Give statement as to the specific use to be made of such lands. i i j, s r RESOLUTION OF COUNTY BOARD UPON APPLICATION �y WHEREAS the County Board of County, Minnesota, has examined into the }: 4 s. allegations of the application of dated 19 for the conveyance of certain Lands therein described; now, Therefore; be it resolved by the County Board of County, Minnesota, that it hereby approves said application and recommends that the same be granted. �s County Board of said County. .�; STATE OF MINNESOTA f ss. COUNTY OF County Auditor and Clerk -of the County Board of yti . .` County, Minnesota, hereby certify that I have compared the foregoing copy of resolution of the County Board of said county with the original record thereof in the minutes of the proceedings of said board at a meeting duly held ' 19 and that the same is a true and • " correct copy of said original record and of the whole thereof, and that said resolution was duly adopted by said board at said si meeting. 1 further certify that the application referred to in said resolution is hereto attached. Witness my hand and seal this day of County Auditor and Clerk of the County Board. County, Minnesota. OFFICE OF THE COMMISSIONER OF REVENUE r St. Paul, Minn., , i9 Upon due consideration of the within application it is ordered that the same be and it is hereby GRANTED REJECTED. j Commissioner of Revenue } By i AGENDA REPORT Action by Co=cil TO: City Manager FROM: Public Works Coon;:.nator t SUBJECT: 1991 Bituminous OverlEi y Proj ect Data DATE: June 27, 1991 In accordance with the wishes.of the city council as expressed at the hearing for the improvements to Upper Afton Road, a project has been developed to include those streets lying to the north of Upper Afton.Road. The attached map shows the area to be overlayed. Note that the Sterling Street cul -de -sac has not been included. Its condition does not seem to warrant the cost at this time, The work as shown on the map will consist of placing approximately 2790 tons of bituminous at an estimated cost of $55,800. Also included in the project is the overlay of German Street from County Road B to Cope Avenue, and Craig Place from German Street to Cope Avenue. These two streets, when taken with the work being done under Project 90 --07, City- Wide.Improvements, will complete the area between County Road B and Highway 36 and White Bear Avenue and the east corporate limit. The estimate for these two streets is.960 tons or approximately $19,200. A patch on Beebe Road near the water booster station has also been included. This patch is 85.feet by 32 feet and six inches thick, therefore beyond the hand placement capabilities of city forces. The tonnage is approximately 100 tons at a cost of $2000. In summary, the entire project for 199.1 is estimated at $77, 000. The amount budgeted for this work is $80,000. Adoption of the plan is recommended. WCC jW Attachment 'e 4i ow BR mc uwm • I)T ERND& NNIS LAI.... 40 I* 4-.� .. • 0-. RELL ST al a 4 .. ,. s� • A • • A & • i • • • • s • • • • I r • ` • A • • 7 i w A � j� •I •' • • • • • A /� a w • • • + • w I�� • is % • 1 • 5�� w . • Ake: 0 AL I IL A i • • • • 1► ��• _ ' • MCA &VMRI f . 1 + M • �A • VO ,r • 5; Aw A • r - V" w �l • • • w • • f " 1 A • w f • A * w •� THIS ITEM WILL BE DISTRIBUTED LATER RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood Minnesota has J heretofore ordered made Improvement Project 9 0-07, C Water Main and Misc ellaneous cellaneous Improvements, and has let a construction contract pursuant to Minnesota Statutes Chapter 429, and / p WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Pro 90- 07, Change Order 1. � NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify he y existing contract by executing said Change Order 1 in the amount of $15, 314,64, The project budget is increased by $19,150.