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HomeMy WebLinkAbout1992 12-14 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, December 14, 1992 Council Chambers, Municipal Building Meeting No. 92 -24 A. CALL TO ORDER B. PLEDGER ALLEGIANCE C. ROLL CALL D.. APPROVAL OF MINUTES 1. Minutes of Special Meeting of November 19, 1992 2. Minutes of Meeting 92 -22 (November 23, 1992) E. APPROVAL OF AGENDA EA. PRESENTATIONS F. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There w i l l be no separate discussion on these items. If a member of the City Council wishes to discuss an item, that item w i l l be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. 1992 Budget Changes for Dental Self- Insurance Fund 3. Interfund Transfers for Unassessed Utility Improvement 4. Ambulance Bill - Application for Cancellation (Rowe) 5. Ambulance Bill - Application for Cancellation (Walsh) 69 Joy Park 7, Budget Transfer Request: Legal Services 8, Budget Transfer Request: Building Maintenance 9, Roselawn Avenue - Budget Transfer 10, Certification: Removal of Trees Assessment 11. Donation to Nature Center - Maplewood Oakdale Lions Club 12. Adjustment of Contract - Landfall Police Coverage 13. Donation to Nature Center - East Park Lions Club 14, Approval of 1993 Off -Sale, On -Sale and Club Liquor Licenses G. PUBLIC HEARINGS 1. 7:00 P.M.: Kennel License - 2232 English Street 2. 7 :15 P.M.: Kennel License - 2300 Carver Avenue 3. 7:30 P.M.: Conditional Use Permit - 1850 White Bear Avenue (Aldrich Arena 4. 7:50 P.M.: 2873 Maplewood Drive (Toyota) a. Setback Variance b. Conditional Use Permit H. AWARD OF BIDS 1. Maplewood -In- Motion I. UNFINISHED BUSINESS 1, 1992 Community Survey Results 2. Request by Cottages of Maplewood for Amendment of Agreement Related to Tax Increment 3. Policy on Filing Conciliation Court Claims for Ambulance Bills 4. Ordinance to Increase Sewer Rates (Second Reading) 5. Disbursement: Gambling Fund J. NEW BUSINESS la MnDOT Property on McMenemy St. 2. Increase in License /Permit Fees and Service Charges 3. Holloway Avenue: Project 87 -14 Final Payment 4. City Wide Water Main Project 90 -07 5. Stop Sign Request Procedure 6. Sidewalk and Bus Stop Snow Removal 7. Revision of Liquor Ordinance 8. Copyrights K. VISITOR PRESENTATIONS L. COUNCIL PRESENTATIONS 1. 2. 3. 4. 5. 6. 7. 8. M. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. 4. N. ADJOURNMENT MINUTES of MAPLEWOOD CITY COUNCIL SPECIAL MEETING 4:30 P.M., Thursday, November 19, 1992 Council Chambers, Municipal Building A. CALL TO ORDER A special meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to Order at 4:30 P.M. by Acting Mayor Carlson Be PLEDGE OF ALLEGIANCE C. ROLL CALL Gary W. Bastian, Mayor Absent Dale H. Carlson, Acting Mayor Present Frances L. Juker, Councilmember Absent George F. Rossbach, Councilmember Present Joseph A. Z appa, Councilmember Present D AWARD OF BIDS 19 Bid Award on 1992 Refunding Bonds a. Director of Finance Faust presented the staff report. b. Gerard Shannon, Vice President, Springsted, Inc. presented the specifics of the bid. c. Councilmember Zappa introduced the followinq Resolution and moved its adoation: 92 - 11 - 153 RESOLUTION ACCEPTING BID ON THE COMPETITIVE NEGOTIATED SALE OF $4,500,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 1992A, PROVIDING FOR THEIR ISSUANCE, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF (SEE ATTACHED) Seconded by Councilmember Rossbach Ayes - all (3) Nays - none (0) 1 11 -19 -92 EXTRACT OF MINUTES. OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: November 19, 1992 Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly called and held at the City Hall in said City on Thursday, the 19th day of November, 1992, at 4:30 P.M., for the purpose of considering bids for, and . awarding the competitive negotiated sale of, $4,500,000 General Obligation improvement Refunding Bonds, Series 1992A of the City. The following members were present: Acting Mayor Dale H. Carlson, Counci lmembers George F. Rossbach, Joseph A. Zappa and.the following were absent: Mayor Gary W. Bastian, Councilmember Frances L. Juker The City Clerk presented bids on $4,500,000 General Obligation Improvement Refunding Bonds, Series 1992A of the City, for which proposals were to be received, opened and tabulated by the City Clerk, or her designee, this same day, in accordance with the resolution adopted by the City Council on October 12, 19920 The following proposals were received, opened and tabulated at 11:00 A.M., Central Time, at the offices of Springsted Incorporated, in the presence of the City Clerk, or her designee, on this same day: Bidd e Interest Rate Tree Interest Cost 10 228326 The Council then proceeded to consider and discuss the bids, after which member Zappa introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID ON THE COMPETITIVE NEGOTIATED SALE OF 41500,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING,BONDS,.SERIES 1992A, PROVIDING FOR THEIR ISSUANCE, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City "), has heretofore determined and declared that it is necessary and expedient to provide moneys for a c x r refunding on February 1, 1996, of the City's General ob¢ n Improvement Bonds of 1986, dated August 1, 1986 (the t' ft . or : 9 8 6 Bonds") , which mature on February 1, 1997, and thereafter, issued for the purpose of providing money to finance the construction of various improvements in the City pursuant to the resolution of the City Council, dated August 7, 1986, authorizing issuance of the Prior 1986 Bonds (the "Prior 1986 Resolution") (the "19 8 6 Project ") ; and WHEREAS, $1,815,000 of the principal amount of the Prior 1986 Bonds which mature on or after February 1, 1997, are callable on February 1, 1996, at a price of par plus accrued interest as provided in the Prior 1986 Resolution; and Co WHEREAS, the City Council of the City has also heretofore determined and declared that it is necessary and expedient to provide moneys for a crossover refunding on August 1, 1996, of the City's General Obligation Improvement Bonds of 1988, dated August 1, 1988 (the "Prior 1988 Bonds "), which mature on August 1, 1997, and thereafter, issued for the purpose of providing money to finance the construction of various improvements in the City pursuant to the resolution of the City Council, dated .August 4, 1988, authorizing issuance of the Prior 1988 Bonds (the "Prior 1988 Resolution") (the "1988 Project ") ; and D. WHEREAS, $2,520,000 of the principal amount of the Prior 1988 Bonds which mature on or after August 1, 1997, are callable on August 1, 1996, at a price of par plus accrued interest as provided in the Prior 1988 Resolution; and E. WHEREAS, the Prior 1986 Bonds and the Prior 1988 Bonds are hereinafter collectively referred to as the "Prior Bonds "; and 228326 2 F. WHEREAS, the 1986 Project and the 1988 Project are hereinafter collectively referred to as the "Project "; and G. WHEREAS, the Prior 1986 Resolution and the Prior 1988 Resolution are hereinafter collectively referred to as the "Prior Resolution "; and H. WHEREAS, the refunding.of the callable Prior Bonds, is consistent with covenants made with the holders thereof, and i s necessary and desirable for the reduction of debt service cost to the City; and I. WHEREAS, the City Council has heretofore determined and declared that it is necessary and expedient to issue $4,500,000 General Oblig Improvement Refunding Bonds, Series 1992A of the City, pursuant to Minnesota Statutes, Chapter 475, to provide moneys for a crossover refunding of the callable Prior Bonds; and HOW, THEREFORE, BE IT RESOLVED by the Council of the City of Maplewood, Minnesota, as follows: 1. Acce2tance of Bid The bid of (the "Purchaser "), to purchase $4,500,000 General Obligation Improvement Refunding Bonds, Series 1992A of the City (the "Bonds" or the "Refunding Bonds ", or indi- vidually a "Bond "), in accordance with the terms of proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $ , plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable bid received and is hereby accepted and the Bonds are hereby awarded to said. bidder. The City Clerk is directed to retain the deposit of said bidder and to forthwith return to the unsuccess- ful bidders their good faith checks or drafts. 2. Title; Original Issue Date; Denominations; Maturities; Combining Maturities The Bonds shall be titled "General Obligation Improvement Refunding Bonds, Series 1992A shall be dated December 1, 1992, as the date of original issue and shall be issued forthwith on or after such date as fully registered bonds. The Bonds shall be numbered from R -1 upward in the.denomination of $5,000 each or in any integral multiple thereof of a single maturity. The Bonds shall mature on February 1 in the years and amounts as follows: tta�26 3 Year Amount Year Amount 1997 $425,000 2003 $405,000 1998 440,000 2004 385,000 1999 435,000 2005 380,000 2000 425,000 2006 375,000 2001 415,000 2007 205,000 2002 410,000 2008 200,000 For the purpose of complying with Minnesota Statutes, Section 475.54, Subdivision 1, the maturity schedule for the Bonds has been combined with the maturity schedule for the Prior Bond as permitted by Minnesota Statutes, Section 475.54, Subdivision 2. 39 Allocation of Bonds to Pr 1986 Bonds and to Prior 1988 Bonds $1,850,000 in aggregate principal amount of the Bonds is properly allocable to the costs of crossover refunding the Prior 1986 Bonds (the "1986 Refunding Portion"), The remaining aggregate principal amount of the Bonds (i.e. $2,650,000) is properly allocable to the costs of crossover refunding the Prior 1988 Bonds (the "1988 Refunding Portion"), 4. Purpose; Refundina Findings The Bonds shall provide funds for a crossover refunding of all the City's callable Pr Bonds (the "Refund It is hereby found, determined and declared that the Refunding is pursuant to Minnesota Statutes, Section 475.67, Subdivision 13, and shall result in a reduction of debt service cost to the City. 5. Interest The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date "), commencing August 1, 1993, calculated on the basis of a 360 -day year of twelve 30 -day months, at the respective rates per annum set forth opposite the maturity years as follows: Maturity Interest Maturity Interest Year Rate Year Rate 1997 $ 2003 $ 1998 2004 1999 2005 2000 2006 2001 2007 2002 2008 6. Redemption All Bonds maturing in the years 2003 to 2008, both - inclusive, shall be subject to redemption and 22l�32b 4 prepayment at the option of the City on February 1, 2002, and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the City; and if only part of the Bonds having a common maturity date are called for prepayment, the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected registered holder of the Bonds. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar prior to giving notice of redemption shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers so assigned to such Bonds, as many numbers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so much of the principal amount of each such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each number assigned to it and so selected. If a. Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the.City or Bond Registrar so requires, a written instrument of transfer in form satisfactory to the City and Bond Registrar duly executed by the holder thereof or his, her or its attorney duly authorized in writing) and the City shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or Bonds of the same series having the same stated maturity and interest rate and of any authorized denomination or denominations, as requested by such Holder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered. 7. Bond Registrar , in , , is appointed to act as bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar "), and shall do so unless and until a successor Bond Registrar is duly appointed, all pursuant to any contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. 228326 5 Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 13 of this resolution. 8* Form of Bond The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and the registration information thereon, shall be in substantially the following form: 225326 6 UNITED STATES OF AMERICA STATE OF MINNESOTA RAMS E Y COUNTY CITY OF MAPLEWOOD R- GENERAL OBLIGATION IMPROVEMENT REFUNDING BOND, SERIES 1992A INTEREST RATE MATURITY DATE OF DATE ORIGINAL ISSUE DECEMBER 1, 1992 REGISTERED OWNER: PRINCIPAL AMOUNT: Ici - CUSIP KNOW ALL PERSONS BY THESE PRESENTS that the City of Maplewood, Ramsey County, Minnesota (the "Issuer "), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, unless called for earlier redemption, and to pay interest thereon semiannually on February land August 1 of each year (each, an "Interest Payment Date "), commencing August 1, 1993, at the rate per annum specified above (calculated on the basis of a 360 -day year of twelve 30 -day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon presentation and surrender hereof at the principal office of in , (the "Bond Registrar "), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder ") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date "). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of S 226 7 the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a.date (the "Special Record Date ") fixed by the Bond whenever money becomes available for.payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful money of the United States of America REFERENCE IS HEREBY MADE TO THE FURTHER PROVISIONS OF THIS BOND SET FORTH ON THE REVERSE HEREOF, WHICH PROVISIONS SHALL FOR ALL PURPOSES HAVE THE SAME EFFECT AS IF SET FORTH HERE IT IS HEREBY CERTIFIED AND RECITED that acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law, and that this Bond, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness IN WITNESS WHEREOF, the City of Maplewood, Ramsey County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. 228326 8 Date of Registration: Registrable by: Payable at 2 9 ON REVERSE OF BOND Redemption All Bonds of this issue (the "Bonds ") maturing in the years 2003 to 2008, both inclusive, are subject to redemption and prepayment at the option of the Issuer on February 1, 2 002 , and on any date thereafter at a price of par plus accrued interest. Redemption may be in whole or in part of the Bonds subject to prepayment. If redemption is in part, the maturities and the principal amounts within each maturity to be redeemed shall be determined by the Issuer; and if only part of the Bonds having a common maturity date are called for prepayment., the specific Bonds to be prepaid shall be chosen by lot by the Bond Registrar. Bonds or portions thereof called for redemption: shall be due and payable on the redemption date, and interest thereon shall cease to accrue from and after the redemption date. Mailed notice of redemption shall be given to the paying agent and to each affected Holder of the Bonds. . Selection of Bgnds for Redemption; a `on. To effect a partial redemption of Bonds having a common maturity date, the Bond Registrar shall assign to each Bond having a common maturity date a distinctive number for each $5,000 of the principal amount of such Bond. The Bond Registrar shall then select by lot, using such method of selection as it shall deem proper in its discretion, from the numbers assigned to the Bonds, as many n ers as, at $5,000 for each number, shall equal the principal amount of such Bonds to be redeemed. The Bonds to be redeemed shall be the Bonds to which were assigned numbers so selected; provided, however, that only so Bauch of the principal amount of such Bond of a denomination of more than $5,000 shall be redeemed as shall equal $5,000 for each nwmber assigned to it and so selected. If a Bond is to be redeemed only in part, it shall be surrendered to the Bond Registrar (with, if the Issuer or Bond Registrar so requires, a written instrument of transfer inform satisfactory to the Issuer and Bond Registrar duly executed by the Holder thereof or his, her or its attorney duly authorized in writing) and the Issuer shall execute (if necessary) and the Bond Registrar shall authenticate and deliver to the Holder of such Bond, without service charge, a new Bond or Bonds of the same series having the same stated maturity and interest rate and of any authorized denomination or denomina- tions, as requested by such Folder, in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered, 228326 10 Issuance: Puroose; General Obligation This Bond is one of an issue in the total principal amount of $4,500,000, all of,like date of original issue and tenor, except as to number, maturity, interest rate, denomination and redemption privilege, which ' Bond has been issued pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council of the Issuer on November 19, 1992 (the "Resolution "), for the purpose of providing funds sufficient for a crossover refunding: (i) on February 1, 1996, of the Issuer's General Obligation Improvement Bonds of 1986, dated August 1, 1986, which mature on February 1, 1997, and thereafter; and (ii) on August 1, 19 9 6, of the Issuer's General Obligation Improvement Bonds of 1988, dated August 1, 1988, which mature on August 1, 1997, and thereafter. This Bond is payable out of the Escrow Account and the Debt Service Account of the Issuer's General Obligation Improvement Refunding Bonds, Series 1992A Fund. This Bond constitutes a'general obligation of the Issuer, and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Denominations; Exchange; Resolution The Bonds are issuable solely as fully registered bonds in the denominations of $000 and integral multiples thereof of a single maturity and ar exchangeable for fully registered Bonds of other authorized denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and - subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar. Copies of the Resolution are on file in the principal office of the Bond Registrar. Transfer This Bond is transferable by the Holder in person, or by his, her or its attorney duly authorized in writing at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation) , of an authorized denomination or denominations, in aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. us�26 11 Fees u2on Transfer or Loss The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds Treatment of Registered Owners The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof the purpose of receiving payment as herein provided (except as otherwise provided on the reverse side hereof with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected.by notice to the contrary, Authentication This Bond shall not be valid or become obligatory for any purpose or be entitled to any security, unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. oualified Tax - Exempt Obligattion This Bond has been designated by the Issuer as a "qualified tax - exempt obligation" for purposes of Section 265(b) (3) of the Internal Revenue Code of 1986, as amended. ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN COM as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common UTMA - as custodian for (Cust) ( under the Uniform (State) Transfers to Minors Act Additional abbreviations may also be used though not in the above list. 228326 12 ASSIGNMENT For value received, assigns and transfers unto _ hereby irrevocably constitute attorney to transfer the Bond registration thereof , with fu; premises* the undersigned hereby sells, the within Bond and does and appoint on the books kept for the 11 power of substitution in the Dated Notice: Signature Guaranteed: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature(s) must be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the major stock exchanges The Bond Registrar will not effect transfer of this Bond unless the information concerning the transferee requested below is provided. Name and Address: (Include information for all joint owners if the - Bond is held by joint account.) 13 9 . Execution; Temporary Bonds The Bonds shall be executed on behalf of the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City provided, however, that the seal of the City may be a printed facsimile; and provided further that both of such signatures may be printed facsimiles and the corporate seal may be omitted as permitted by law. In the event of disability or resignation or other absence of either such officer, the Bonds may be signed by the manual or facsimile signature of that officer who may act on behalf of such absent or disabled officer. In case either such officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if he or she had* remained in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or more typewritten temporary bonds in substantially the form sea 4 f Troth above, with such changes as may be necessary to reflect M-ore than one maturity in a single temporary bond. Such temporary bonds may be executed with photocopied facsimile signatures of the Mayor and Clerk. Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof, be exchanged therefor and cancelled. 10. Authentication No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on such Bond, substantially in the form here.nabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue, which date is December 1, 19920 The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 11, Registration ; Trans f er Exchange The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. 228326 14 Upon surrender for transfer of any Bond at the principal office of the Bond Registrar, the City shall execute (i.f necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 10) of, and deliver, in the name of the designated transferee or. transferees, one or more new Bonds of any authorized denomination or denominations of a like aggregate principal amount, having the same - stated maturity and interest rate, as requested by the transferor; provided, however, that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may exchanged for Bonds of any authorized denomination or denominations of.a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the Bond Registrar. Whenever any Bonds are so surrendered for exchange, the City shall execute (if necessary) , and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly cancelled by the Bond Registrar and thereafter disposed of as directed by the City. All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or his, her or its attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar to close its transfer books between record dates and payment dates. The Clerk is hereby authorized to negotiate and execute the terms of said agreement. 228326 15 12. Riahts UnOn Transfer or Exchange Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 13. Interest Payment: Record Date Interest on any Bond shall be paid on each Interest Payment Date by check or draft mailed to the person in whose name the Bond is registered (the "Holder ") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th) day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date "). Any such interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record rate, and shall be payable to the person who is the Holder thereof at the close of business on a date (the "Special Record Date ") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten (10) days prior to the Special Record Date. 14. Treatment of Registered Owner The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 13 above) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 15. Delivery: ApRlication of Proceeds The Bonds when so prepared and executed shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 16. Fund and Accounts There is hereby created a special. fund to be designated the "General obligation Improvement Refunding Bonds, Series 1992A Fund" (the "Fund ") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Bonds and the interest thereon have been fully paid. There shall be maintained in the Fund two (2) separate accounts, to be designated the "Escrow Account" and "Debt Service Account ", respectively. 228326 16 (i) Escrow Account The Escrow Account shall be maintained as an escrow account with (the "Escrow Agent ") in which is a suitable financial institution within the State whose deposits are insured by the Federal Deposit Insurance Corporation and whose combined capital and surplus is not less than $500,000. All proceeds of the. sale of the Bonds shall be received by the Escrow Agent and applied to fund the Escrow Account or to pay costs of issuing the Bonds.. Proceeds of the Bonds not used. to pay costs of issuance are hereby irrevocable pledged and appropriated to the Escrow Account, together with all investment earnings thereon. The Escrow Account shall be invested in securities maturing or callable at the option of the holder on such dates and bearing interest at such rates. as shall be required to provide sufficient funds, together with any cash or other funds retained in the Escrow Account, (i) to pay when due the interest to accrue on each 1986 Refunding Portion of the Bond herein authorized to and including February 1, 1996 and to pay when due the interest to accrue on each 1988 Refunding Portion of the Bond herein authorized to and including August 1, 1996; (ii) to pay when called for redemption on February 1, 1996, the principal amount of each of the Prior 1986 Bonds; and (iii) to pay when called for redemption on August 1, 1996, the principal amount of each of the Prior 1988 Bonds. From the Escrow Account there shall be paid (1).a-11 interest on the 1986 Refunding Portion of the Bonds herein authorized to and including February 1, 1996 and all interest on the 1988 Refunding Portion of the Bonds herein authorized to and including August 1, 1996, (2) the principal of the Prior. 1986 Bonds due by reason of their call for redemption on February 1, 1996, and (3) the principal of the Prior 1988 Bonds due by reason of their call for redemption on August 1, 1996. The Escrow Account shall be irrevocable appropriated to the payment of the principal of and interest on the Bonds herein authorized until the proceeds of the Bonds are applied to payment of the Prior Bonds. The moneys in the Escrow Account shall be used solely for the purposes herein set forth and for no other purpose, except that any surplus in the Escrow Account may be remitted to the City, all in accordance with an agreement (the "Escrow Agreement ") by and between the City and Escrow Agent, a form of which agreement is on file in the office of the Clerk. Any moneys remitted to the City upon termination of the Escrow Agreement shall be deposited in the Debt Service Account. (ii) Debt Service Account To the Debt Service Account there is hereby pledged and irrevocable appropriated and there shall be credited: (1) all uncollected special assessments pledged to the payment of the Prior Bonds; (2) any collections of all taxes herein or hereafter levied for the payment of the Bonds and interest thereon; (3) any balance remitted to the City upon 228326 17 the termination of the ' Escrow Agreement (4) any balance remaining on February 2 1 1996, - in the Debt Service Account of the General Obligation Improvement Bonds of 1986 Fund created b y the Prior 1986 Resolution* (5) any balance remaining on August 2, 1996, in the Debt Service.Account of the General,. Obligation Improvement Bonds - o f 1988 Fund created by the Prior 1988 Resolution; (6) any collections of all taxes heretofore levied for the payment of the Prior.Bonds and interest thereon which are not needed to pay the Prior Bonds as a result of the Refunding; (7) all investment earnings on funds in the Debt Service. Account; and (8) any and all other moneys which are properly available and are appropriated by the governing body of the city to the Debt Service Account. The amount of any surplus. remaining in the Debt Service Account when.the Bonds and interest thereon are paid shall be used consistent with Minnesota Statutes, Section 475 61, Subdivision 4. The moneys in the Debt Service Account sha l be used solely to pay the principal of and interest on the Bonds or any other bonds hereafter issued and made payable from the Fund No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire, 'higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Bonds were issued, and (2) in addition to the above, in an amount not greater than the lesser of five percent (5%) of the proceeds of the Bonds or $ To this effect, any proceeds of the Bonds and any sums from time to time held in the Fund (or any other City account which will be sued to pay principal and merest to become due on the Bonds) in excess of amounts which under the applicable federal arbitrage regulations may be invested without regard as to yield shall not be invested in excess of the appli- .cable yield restrictions imposed by the arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. In addition, the proceeds of the Bonds and money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the federal Internal Revenue Code of 1986, as amended (the "Code"), 17. Prior Bonds; Security. Until retirement. of the Prior Bonds, all provisions theretofore made for the security thereof shall be observed by the City and all of its officers and agents. 228326 18 18. Assessments It has heretofore been determined that , a portion of the cost of each improvement project financed by the Prior Bonds within the meaning of Minnesota Statutes, Section 475.58, Subdivision 1(3), shall be paid by special assessments to be levied against every assessable lot, piece and parcel of land benefitted by any of the projects. The City has done and performed, all further acts and things which may be necessary for the final and valid levy of such special assessments., and in the event that any such assessment be at any time held invalid with respect to any lot, piece or parcel of land due to any error, defect, or irregularity in any action or proceedings taken or to be taken by the City or the City Council or any of the City officers or employees, either in the making of the assessments or in the performance of any condition precedent thereto, the City and the City Council will forthwith do all further acts and take all further proceedings as may be required by law to make the assessments a valid and binding lien upon such property. The special assessments were heretofore authorized. The. special assessments for the Prior 1986 Bonds have heretofore been levied, and the installments that remain payable are payable in.equal, consecutive, annual installments including both principal and interest, with interest at the rate per annum not greater than the maximum permitted by law (which maximum rate was heretofore assumed to be 10.000 and not less than 9.00% per annum: .Improvement Designation Collection A mou n t Levy Years Years 81 -20 McKnight Road (Highway 36 to Conway) 83 -01 Frost Avenue (Adele to Birmingham) 83 -a7 Beaver Creek Storm Sewer 84 -04 McClelland Street Water Main 85 -04 Ripley Avenue Water Main 85 -07 Crestview Drive and Hudson Place Water Main 85 -17 Southlawn - Beam to D 86 -03 Water Service District #6 Improvements (Water Tower) 86 -04 County Road C - W. Highway 61 Water Main 228326 19 a The special assessments for the prior 1988 Bonds have heretofore been levied, and the installments that remain payable are payable in equal, consecutive, annual installments including both principal and interest, with.interest at the rate set forth below: Improvement Collection Designation Amount Lev Years Years ate 84-12, 10000% 86 -05 10000 86-12 10000 86 -15 9.00 86 -22 9.00 86 -25 9.00 87 -13 9.00 87-19 9.00 87 -44 9.00 19 . Tax Levu; Coverage Test; Cancellation of Certain Tax. Levies . To provide moneys for payment of the principal and interest on the Bonds there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the.tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Year of Tax Levy Year of Tax. Collection Amount The tax levies are such that if collected in full they, together with estimated collections of special assessments and other revenues herein pledged for the payment of the Bonds and suns held in the Escrow Account, will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levies shall be irrepealable so long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.61, Subdivision 3. 228326 20 Upon payment of the Prior 1988 Bonds, the taxes levied in Paragraph 17 of the Prior 1988 Resolution authorizing the issuance of the Prior 1988 Bonds, in the years _+ through for collection in __ through shall be cancelled. 20. Defeasance When all Bonds have been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Bonds shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Bonds which are due on any date by irrevocably depositing with the Bond Registrar on or _ be fore that date a sum sufficient for the payment thereof in full; or if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Bond Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full, provided that notice of redemption thereof has been duly given. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in- Minnesota - Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, subject to .sale and /or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 21. General Obligation Pledge For the prompt and full payment of the principal of and interest on the Bonds as the same respectively become.due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Escrow Account or Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the City which are available for such purpose, and such other funds may be reimbursed without interest from the Escrow Account or Debt Service Account when a sufficient balance is available therein. 228326 21 22. Securities: Escrow Aoent Securities purchased from moneys in the Escrow Account shall be limited to securities set _forth in Minnesota Statutes, Section 475.67, Subdivision 8, and any amendments or supplements thereto. Securities purchased from the Escrow Account shall be purchased simultaneously with the delivery of the Bonds. The City Council has investigated the facts and hereby finds and determines that the Escrow Agent is a suitable financial institution to act as escrow agent, 23* Rede]jRtion of Prior Bonds A. The Prior 1986 Bonds which mature in 1997 and thereafter shall be redeemed and prepaid on February 1, 1996, in accordance with the terms and conditions set forth in the Notice of Call for Redemption attached hereto as Exhibit A, which terms and conditions are hereby approved and incorporated herein by reference, B. The Prior 1988 Bonds which mature in 1997 and thereafter shall be redeemed and prepaid on August 1, 1996, in accordance with the terms and conditions set forth in the Notice of Call for Redemption attached hereto as Exhibit B, which terms and conditions are hereby approved and incorporated herein by reference. Said Notices of Call for Redemption shall be mailed to the paying agent or agents for the Prior Bonds (if other than the Escrow Agent) prior to said redemption dates, and therefor to the registered owner of each Prior Bond at the address shown on the registration books kept by the registrar for the Prior Bonds pursuant-to the Escrow Agreement, 24. Escrow Agreement On or prior to the delivery of the Bonds the Mayor and Clerk shall, and are hereby authorized and directed to, execute on behalf of the City an Escrow Agreement. The Escrow Agreement is hereby approved and adopted and made a part of this resolution, and the City covenants that it will promptly enforce all provisions thereof in the event of default thereunder by the Escrow Agent. 250. Purchase of SLGS : Authorization The Clerk, or anyone designated by the Clerk to act in his or her behalf, is hereby authorized and directed to purchase the appropriate United States Treasury Securities, State and Local Government Series, from the proceeds of the Bonds in accordance with the provisions of this resolution and to execute all such documents (including the appropriate subscription form) required to effect such purchase in accordance with the U.S. Treasury Regulations (31 CRF Part 344). Springsted Incorporated, as agent for the City, is 228326 22 hereby authorized and directed to purchase for and on behalf of the City and in its name, appropriate securities to fund the Escrow Account, 26. Certificate of Registration The Clerk is hereby directed to a certified copy of this resolution with the County Auditor of Ramsey County, Minnesota, together with such. other information as he or she shall require, and to obtain the County Auditor's Certificate that the Bonds have been entered in the County Auditor's Bond Register, that the tax levy for the Prior 1988 Bonds has been canceled, and that the tax levy required by law for the Bonds has been made. 27. Records and Certificates The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified copies of all proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits, certificates and .information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any re furnished, shall.be deemed representations of the City as to the facts recited therein. 28. Negative Covenant as Project The City hereby covenants the Bonds or to use the Project, or used, or to enter into any deferred cost of the Project, in such a manni "private activity bonds" within the 141, through 150 of the Code. to Use of Proceeds and not to use the proceeds of to cause or permit them to be payment arrangements for the er as to cause the Bonds to be meaning of Sections 103 and 29* Tax- ExemRt Status of the Bonds ; ' Rebate . The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including without limitation (1) requirements relating to temporary periods for investments, (2) limitations on amounts invested at a yield greater than the yield on the Bonds., and (3) the rebate of excess investment earnings to the United States if the Bonds (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small - issuer exception amount of $5,000,000. 228326 23 For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines.and declares that.(1) the Bonds are issued by a governmental unit with general taxing powers, (2) no Bond is a private activity bond , (3) ninety -five percent (95%) or more of the net proceeds of the Bonds are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the 3urisdiction of the City, and (4) the aggregate face amount of all tax - exempt bonds (other than private activity bonds) issued by the City (and all.subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar ear in which the Bonds i Y art issued s not reasonably expected to exceed $5,0.00,000, all within the meaning of Section 14 8 (f) (4) (D) of the Code., Furthermore: (i) each of the Prior Bonds was issued as part of an issue which was treated as meeting the rebate requirements by reason of the exception for govern- mental units issuing $5,000,000 or less of bonds (ii) the average maturity of the Bonds does not exceed,the remaining average maturity of the Prior Bonds; and (iii) no maturity of the Bonds has a maturity date which is later than the date which is thirty (30) years after the dates the Prior Bonds were issued. 30. Designation of Qualified Tax - Exempt Obliaations In order to qualify the Bonds as "qualified tax - exempt obl igations" within the meaning of Section 2 65 (b) (3) of the Code, the City hereby makes the following factual statements and representations. (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined In Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax - exempt obligations" for purposes of Section 265(b) (3) of the Code; (d) the reasonably anticipated amount of tax- exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being 228326 24 private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and. all subordinate entities whose obligations are treated as issued by the City) during this calendar year 1992 will not exceed $10,000,000; (e) not more than $10,000,000 of obligations issued by the City during this calendar year 1992 have been designated . for purposes of Section 2 6 5 (b) (3 ) of the Code and (f) the aggregate face amount of the Bonds does not exceed $10,000,000. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 31. Su22lemental Resolution The Prior Resolution is hereby supplemented to the extent necessary to give effect to the provisions of this resolution. 32.. Severability If -any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 33. Headings Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof The motion for the adoption of the foregoing resolution was duly seconded by member Rossbach and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: Acting Mayor Carlson, Counci lmembers Rossbach, Zappa and the following voted against the same: None adopted. 228326 Whereupon said resolution was declared duly passed and 25 EXHIBIT A NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS OF 1986 CITY.OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order - of the City Council of the City of I Maplewood, Ramsey County., Minnesota, there have been called for redemption and prepayment on February 1, 1996 those outstanding bonds of the City designated as'General Obli a- g- tiori Improvement Bonds of 1986, dated. August 1, 1986, having stated maturity dates in the years 199? through 2006,.and totalling $1,815,,000 in principal amount. The bonds are being called at a price of par plus accrued interest to February 1, 1996, on which date all interest on said bonds will cease to accrue Holders of the bonds hereby called for redemption are requested to present their bonds for payment, at First Trust National Association (formerly, First Trust Company, Inc.), 180 East Fifth Street, 3rd Floor - Bond Drop Window, or if by mail, to P. 0. Box 64111, in Saint Paul, Minnesota, 55164- 0111, on or before February 1, 19960 Dated: November 19, 19920 .BY ORDER OF THE CITY COUNCIL Zs/ Lucille Aurelius Clerk Iaportant Notice: Under the Interest and Dividend Comp1dance Act of 1983, 20% will be withheld if tax identification is not properly certified. Additional information may be obtained from: SPRINGSTED INCORPORATED 85 East Seventh Place suite 100 St. Paul, Minnesota 55101 -2143 Telephone No.: (612) 223 -3000 EXHIBIT B NOTICE OF CALL FOR REDEMPTION GENERAL OBLIGATION IMPROVEMENT BONDS OF 19,88 r CITY OF MAPLEWOOD RAMSEY COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that by order of.the City Council of the City of Maplewood, Ramsey County there have been called for redemption and prepayment on August 1, 1996 those outstanding bonds of the City designated as General Obligation Improvement Bonds of 1988, dated August 1, 1988, having stated maturity dates in the years 1997 through 2008, and totalling $2,520,000 in principal amount. The bonds are being called at a price of par plus accrued interest to August 1, 1996, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are I requested to present their bonds for payment, at First Trust National Association, 180 East Fifth Street, 3rd Floor - Bond Drop Window, or if by mail, to P. O. Box 64111, in Saint Paul, Minnesota, 55164- 0111, on or before August 1, 1996. Dated: November 19, 1992. BY ORDER OF THE CITY COUNCIL Is/ Lucille Aurelius Clerk Important Notice: Under the Interest and Dividend Compliance Act of 1983, 20% will be withheld if tax identification is not properly certified. Additional information may be obtained from SPRINGSTED INCORPORATED 85 East Seventh Place Suite 100 St. Paul, Minnesota 55101 -2143 Telephone No.: (612) 223 -3000 Y d. Councilmember Zappa introduced the following Resolution and moved its ado tion 92 - 11 154 RESOLUTION ACCEPTING BID ON THE COMPETITIVE NEGOTIATED SALE OF $1 GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 1992B PROVIDING FOR THEIR ISSUANCE AND PLEDGING FOR THE SECURITY THEREOF TAX INCREMENTS (SEE ATTACHED) Seconded by Councilmember Ayes -all (3) Nays -none (0) N. ADJOURNMENT 4:45 P.M. Lucille E. Aurelius City Clerk 2 11 -19 -92 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: November 19, 1992 Pursuant to due call and notice thereof, a special meeting of the City Council of the City of Maplewood, Ramsey County., Minnesota., was duly called and held at the City Hall in said City on Thursday, the 19th day of November, 1992, at 4:30 P.M., for the purpose of considering bids for, and awarding the. comPetitive negotiated sake of, $1,515,000 General obligation Tax Increment Refunding Bonds, Series 1992B of the City. The following members were present: Acting Mayor Dale H. Carlson, Counci lmembers George F. Rossbach, Joseph A. Zappa and the following were absent: Mayor Gary W. bastian, Councilmember Frances L. Juker The City Clerk presented bids on $1,515,000 General Obligation Tax Increment Refunding Bonds, Series 1992B of the City, for which proposals were to be received, opened and tabulated by the City Clerk, or her designee, this same day, in accordance with the resolution adopted by the City Council on October 12, 19920 The following proposals were received, opened and tabulated at 11:00 A.M., Central Time, at the offices of Springsted Incorporated, in the presence of the City Clerk, or her designee, on this same day: Bidder Interest Rate True Interest Cost 228478 The Council then proceeded to consider and discuss the bids, after which member Zappa introduced the following resolution and moved its adoption: RESOLUTION ACCEPTING BID ON THE COMPETITIVE NEGOTIATED SALE OF $1 GENERAL,OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 1992B, PROVIDING FOR THEIR ;ISSUANCE AND PLEDGING FOR THE SECURITY THEREOF TAX INCREMENTS A. WHEREAS,, the City of Maplewood, Minnesota (the "City "), has heretofore lssued`General Obligation Tax Increment Bonds of 1986, dated August 1, 1986 (the "Prior Bonds "), for the purpose of.providing money to.finance certain capital and administration costs within Development District No. 1 (the "District ") (the "Project ") in the City as set forth in the development program (the "Program ") and the tax increment financing plans as amended (the "Plans ") for Economic Development District No. 1 -1, Housing District No. 1 -1 and Housing District No. 1 -2 (the "Tax Increment Districts ") created by the City within the District; and Be WHEREAS, $1,485,000 in principal amount of the Prior Bonds which mature in the years 1994 and thereafter are subject to redemption and prepayment at the option of the City on February 1, 1993 at a price of par plus accrued interest, as provided in the resolution of the City Council, dated August 7, 1986, authorizing the issuance of the Prior Bonds (the "Prior Resolution"); and C. WHEREAS, the City Council deems it desirable and in the best interests of the City to call for redemption and prepayment all of the Prior Bonds which mature on February 1, 1994 and thereafter on February 1, 1993, in accordance with the Prior Resolution, in order to reduce the debt service costs to the City; and D. WHEREAS, the City Council has heretofore determined and declared that it is necessary and expedient to issue $1,515,000 Gneral Obligation Tax Increment Refunding Bonds, Series 1992B of the City, pursuant to Minnesota Statutes, Chapter 475, to provide funds to pay on February 1, 1993, all of the City's Prior Bonds which then remain outstanding ( the "Refunding ") ; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Maplewood, Minnesota, as follows: 228478 2 1. Acceptance of aid The bid of (the "Purchaser "), to purchase $1,515,000 General obligation Tax Increment Refunding Bonds, Series 19 92 B of the City (the "Bonds" , or individually a "Bond "), in accordance with the terms of proposal, at the rates of interest hereinafter set forth, and to pay therefor the sum of $ , plus interest accrued to settlement, is hereby found, determined and declared to be the most favorable bid received and is hereby accepted, and the Bonds are hereby awarded to said bidder. The City Clerk is directed to retain the deposit of said bidder and to forthwith return to the unsuccessful bidders their good faith checks and drafts. 2 4a Title: Original Issue Date: Denominations: Maturities The Bonds shall be titled "General obligation Tax Increment Refunding Bonds, Series 19928 ", shall be dated December i 1992, as the date of original issue and shall be issued forthwith on or after such date as fully registered bonds. The Bonds shall be numbered from R -1 upward in the denomination of $5,000 each or in any integral multiple thereof of a single maturity. The Bonds shall mature on February 1 in the years and amounts as follows: Ye ar Amount Amoun 1994 $245,000 1998 $185,000 1995 260, 0.00 1999 195,000 1996 165,000 2 200,000 1997 170,000 2001 95,000 3. Purpose The Bonds (together with other available funds, if any, appropriated in paragraph 15 hereof) shall provide funds to finance the Refunding. It is hereby found, determined and declared that the Refunding is pursuant to Minnesota Statutes, Section 475.67 and shall result in a reduction of debt service cost to the City. 4. Interest The Bonds shall bear interest payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date "), commencing August 1, 1993, calculated on the basis of a 360 -day year of twelve 30 -day months, at the respective rates per annum set forth opposite the maturity years as follows: 228478 3 Maturity Interest Maturity Interest Year Rate ..Year Rate 1994 $ 1998 $ 1995 1999 1996 2000 1997 2001 5. No Redemption The Bonds are not subject to redemption and prepayment prior to their maturity, 6. Bond Registrar in , , is appointed to act as. bond registrar and transfer agent with respect to the Bonds (the "Bond Registrar "), and shall do so unless and until a successor Bond.Registrar is duly appointed, all pursuant to an contract the City and Bond Registrar shall execute which is consistent herewith. The Bond Registrar paying shall also serve as a in g a g ent unless and until a successor paying agent is duly appointed. Principal and interest on the Bonds shall be paid to the registered holders (or record holders) of the Bonds in the manner set forth in the form of Bond and paragraph 12 of this resolution. 70 Form of Bond The Bonds, together with the Bond Registrar's Certificate of Authentication, the form of Assignment and.the registration information thereon, shall be in substantially the following form: 228478 4 UNITED STATES OF AMERICA STATE OF MINNESOTA RAMSEY COUNTY CITY OF MAPLEWOOD R- . GENERAL OBLIGATION TAX INCREMENT REFUNDING BOND, SERIES 1992B INTEREST MATURITY DATE OF RATE DATE ORIGINAL ISSUE DECEMBER 1, 1992 REGISTERED OWNER: PRINCIPAL AMOUNT: DOLI�►RS KNOW ALL PERSONS BY THESE PRESENTS that the City of Maplewood, Ramsey County, Minnesota (the "Issuer "), certifies that it is indebted and for value received promises to pay to the registered owner specified above, or registered assigns, in the manner hereinafter set forth, the principal' amount specified above, on the maturity date specified.above, without option of prepayment, and to pay interest thereon semiannually on February 1 and August 1 of each year (each,, an "Interest Payment Date "), commencing August 1, 1993, at the rate per annum specified above (calculated on the basis of a 360 -day year of twelve 30 -day months) until the principal sum is paid or has been provided for. This Bond will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of and premium, if any, on this Bond are payable upon pres entation and surrender hereof at the principal office of • in , (the "Bond Registrar "), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Bond will be paid on each Interest Payment Date by check or draft wailed to the person in whose name this Bond is registered (the "Holder" or "Bondholder ") on the registration books of the Issuer maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date "). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of-the Regular Record Date, and shall be payable 228478 5 to the person who is the Holder hereof at the close.of business on a date (the "Special Record Date ") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to Bondholders not less than ten.days prior to the Special Record Date. The principal of and premium, if any, and interest on this Bond are payable in lawful. money of the United States of America REFERENCE IS HEREBY MADE TO THE FURTHER PROVISIONS OF THIS BOND SET.FORTH ON THE REVERSE HEREOF, WHICH PROVISIONS SHALL FOR ALL PURPOSES HAVE THE SAME EFFECeT AS IF SET FORTH HERE.. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be erformed P , precedent to and in the issuance of this Bond, have been done, have happened and have been performed, in regular and due form, time and manner as required by law and that this Bond ,, together with all other debts of the Issuer ' outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City_of Maplewood, Ramsey Y County, Minnesota, by its City Council has caused this Bond to be executed on its behalf by the facsimile signatures of its Mayor g Y and its Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. 2M78 6 Date of.Registration: Registrable by Payable at: BOND REGISTRAR'S CITY -OF MAPLEWOOD, CERTIFICATE OF RAMSEY COUNTY, AUTHENTICATION MINNESOTA This Bond is one of the Bonds described in the Ls1 Facsimile Resolution mentioned Mayor within. Zs/ Facsimile Clerk —nm-- 78 7 ON REVERSE OF BOND No Redemption The Bonds of this issue (the "Bonds ") are not subject to redemption and prepayment prior to their maturity. Issuance: R=ose; General Obligation This Bond is one of an issue in the total principal amount of $1,515,000, all of like date of original issue and.tenor, except as to number maturity, interest rate and denomination, which Bond has been i issued pursuant to and in .full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council of the Issuer on November 19, 1992 (the, "Resolution ") , for the purpose of providin g Y mone to redeem on February 1, 1993, all of the outstanding General Obligation Tax Increment Bonds of 1986, dated August 1, 1986 of the Issuer. This Bond is payable out of the General Obligation Tax Increment Refunding Bonds, Series 1992E (Development District No. 1) Fund of the Issuer. This Bond constitutes a general obligation of the Issuer, and to provide moneys for the prompt and full payment of P Ym its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have.been and are hereby irrevocably pledged. Denominations: Exchange; Resolution The Bonds are issuable solely as fully registered bonds in the denominations of $5,00 and integral multiples thereof of a single maturity and are xchangeable for fully registered Bonds of other authorized denominations in equal aggregate principal amounts at the principal office of the Bond Registrar, but only in the manner and subject to the limitations provided in the Resolution. Reference is hereby made to the Resolution for a description of the rights and duties of the Bond Registrar* Copies of the g P Resolution are on file in the principal office of the Bond Registrar. Transfer This Bond is transferable by the Holder in person or by his, her or its attorney dui authorized in writ Y g at the principal office of the Bond Registrar upon presentation and surrender hereof to the Bond Registrar, all subject to the terms and conditions provided in the Resolution and to reasonable regulations of the Issuer contained in any agreement with the Bond Registrar. Thereupon the Issuer shall execute and the Bond Registrar shall authenticate and deliver, in exchange for this Bond, one or more new fully registered Bonds in the name of the transferee (but not registered in blank or to "bearer" or similar designation), of an authorized denomination or denominations, in 228478 8 aggregate principal amount equal to the principal amount of this Bond, of the same maturity and bearing interest at the same rate. Fees noon Transfer or Loss The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with the transfer or exchange of this Bond and any legal or unusual costs regarding transfers and lost Bonds. Treatment of Registered Owners, The Issuer and Bond Registrar may treat the person in whose name this Bond is registered as the owner hereof for the purpose of receiving payment as herein provided (except as otherwise provided on the reverse side hereof with respect to the Record Date) and for all other purposes, whether or not this Bond shall be overdue, and neither the Issuer nor the Bond Registrar shall be affected by notice to the contrary. Authentication. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security unless the Certificate of Authentication hereon shall have been executed by the Bond Registrar. Qualified Tax- Exemot Obligation. This Bond has been designated by the Issuer as a "qualified tax - exempt obligation" for purposes of Section 2 65 (b) (3 ) of the Internal Revenue Code of 1986 , as amended. ABBREVIATIONS The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TEN CON - as tenants in common TEN ENT - as tenants by the entireties JT TEN am as joint tenants with right of survivorship and not as tenants in common UTMA - as custodian for (Gust) (Minor) under the Uniform (State) Transfers to Minors Act Additional abbreviations may also be used though not in the above list. 228478 9 ASSIGNMENT For value received, assigns and transfers unto hereby irrevocably constitute attorney to transfer the Bond registra ion thereof , with fu; pr+eM {�es. the undersigned hereby sells, the within Bond and does and appoint on the books kept for 'he 11 power of substitution in the Dated Notice: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever. Signature Guaranteed: Signature(s) Faust be guaranteed by a national bank or trust company or by a brokerage firm having a membership in one of the °. 1 stock exchanges. The bond Registrar will not effect transfer of this Bond unless the information concerning the transferee below is provided. Name and Address: (Include information for all joint owners if the Bond is held by joint account. t28�75 10 8. Execution: Temporary Bonds The Bonds shall be executed on behalf of the City by the signatures of its Mayor and Clerk and be sealed with the seal of the City; provided, however, that the seal of the City may be a printed facsimile; and provided further that both of such signatures may be printed facsimiles and the corporate seal may be omitted on the Bonds as permitted by law. In the.event of disability or resignation or other absence of.either such officer, the Bonds may be signed by the manual or facsimile signature of that officer who may - act on behalf of such absent or disabled officer. In case either such officer whose signature or facsimile of whose signature shall appear on the Bonds shall cease to be such officer before the delivery of the Bonds, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if he or she had remained in office until delivery. The City may elect to deliver, in lieu of printed definitive bonds, one or more typewritten temporary bonds in substantially the form set forth above, with such changes as may be necessary to reflect more than one maturity in a single temporary bond. Such temporary bonds may be executed with photocopied facsimile signatures of the Mayor and Clerk. Such temporary bonds shall, upon the printing of the definitive bonds and the execution thereof, be exchanged therefor and canceled. 90 Authentication No Bond shall be valid or obligatory for any purpose or be entitled to any security or benefit under this resolution unless a Certificate of Authentication on such Bond, substantially in the form hereinabove set forth, shall have been duly executed by an authorized representative of the Bond Registrar. Certificates of Authentication on different Bonds need not be signed by the same person. The Bond Registrar shall authenticate the signatures of officers of the City on each Bond by execution of the Certificate of Authentication on the Bond and by inserting as the date of registration in the space provided the date on which the Bond is authenticated, except that for purposes of delivering the original Bonds to the Purchaser, the Bond Registrar shall insert as a date of registration the date of original issue, which date is December 1, 1992. The Certificate of Authentication so executed on each Bond shall be conclusive evidence that it has been authenticated and delivered under this resolution. 10. Registration; Transfer;.Exchanae The City will cause to be kept at the principal office of the Bond Registrar a bond register in which, subject to such reasonable regulations as the Bond Registrar may prescribe, the Bond Registrar shall provide for the registration of Bonds and the registration of transfers of Bonds entitled to be registered or transferred as herein provided. 228478 11 Upon surrender for transfer o f any Bond at the principal office of the Bond Registrar, the City shall execute (if necessary), and the Bond Registrar shall authenticate, insert the date of registration (as provided in paragraph 9) of, and deliver, in the name of the designated transferee or transferees, one,or more new Bonds of any authorized denomination or denominations of a like aggregate principal amount, having the i g same stated maturity and interest rate, as requested by the transferor; provided, however,.that no Bond may be registered in blank or in the name of "bearer" or similar designation. At the option of the Holder, Bonds may be exchanged for Bonds of any authorized denomination or denominations of a like aggregate principal amount and stated maturity, upon surrender of the Bonds to be exchanged at the principal office of the.Bond .Registrar* Whenever any Bonds are so surrendered for exchange, g , the City shall execute necessary), and the Bond Registrar shall authenticate, insert the date of registration of, and deliver the Bonds which the Holder making the exchange is g g entitled to receive. All Bonds surrendered upon any exchange or transfer provided for in this resolution shall be promptly canceled b the , P p Y Y Bond Registrar and thereafter disposed of as directed by the city All Bonds delivered in exchange for or upon transfer of Bonds shall be valid general obligations of the City evidencing the same debt, and entitled to the same benefits under this resolution, as the Bonds surrendered for such exchange or transfer. Every Bond presented or surrendered for transfer or exchange shall be duly endorsed or be Y accompanied b a written P instrument of transfer, in form satisfactory to the Bond Registrar, duly executed by the Holder thereof or his her or its attorney duly authorized in writing. The Bond Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable g P Y in connection with the transfer or exchange of any Bond and any legal or unusual costs regarding transfers and lost Bonds. Transfers shall also be subject to reasonable regulations of the City contained in any agreement with the Bond Registrar, including regulations which permit the Bond Registrar . g to,close its books between record dates and payment dates. The Clerk is hereby authorized to negotiate and execute the terms of said agreement. 228478 12 11. Rights Unon Transfer or Exchange Each Bond delivered upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond. 120 Interest Pavments Record Date Interest on any Bond shall be paid on each Interest Payment Date by check or draft.mailed to the person in whose name the Bond is registered (the "Holder ") on the registration books of the City maintained by the Bond Registrar and at the address appearing thereon at the close of business on the fifteenth (15th) day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date "). Any such.interest not so timely paid shall cease to be payable to the person who is the Holder thereof as of the Regular Record Date, and shall be payable to the person who is the Holder thereof at the close of business on a date (the- "Special Record Date ") fixed by the Bond Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given by the Bond Registrar to the Holders not less than ten (10) days prior to the Special Record Date., 13. Treatment of Registered Owner The City and Bond Registrar may treat the person in whose name any Bond is registered as the owner of such Bond for the purpose of receiving payment of principal of and premium, if any, and interest (subject to the payment provisions in paragraph 12 above) on, such Bond and for all other purposes whatsoever whether or not such Bond shall be overdue, and neither the City nor the Bond Registrar shall be affected by notice to the contrary. 14. Delivery: ARRlication of Proceeds The Bonds when so prepared and executed shall be delivered by the Finance Director to the Purchaser upon receipt of the purchase price, and the Purchaser shall not be obliged to see to the proper application thereof. 150 Fund and Accounts (a) $ of the proceeds of the Bonds shall be deposited in the Debt Service Account of the General Obligation Tax Increment Bonds (Development District No. 1) Fund (the "Redemption Fund ") heretofore created by the Prior Resolution for the Prior Bonds, which amount, together with all other funds held therein, is sufficient to prepay the outstanding Prior Bonds on February 1, 19930 (b) There is hereby established a special fund to be designated the "General Obligation Tax Increment Refunding Bonds, 228478 13 Series 1992B * (Development District No. 1) Fund" (the "Fund") to be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until all of the Bonds and the interest thereon have been fully P aid. There shall be maintained in the Fund two (2) separate accounts, to be designated the "Payment Account" and "Debt Service Account ", respectively. (i) Pay=t Account There shall be deposited in the he Payment Account $ of the remaining proceeds of the Bonds, less accrued interest received thereon, and less'any amount paid for the Bonds in excess of $1,501,365, from which the .costs of issuing the Bonds shall be paid. Monies in the Payment Account shall be used to pay the costs of issuing the Bonds. Any monies remaining in the Payment Account after all costs of issuance have been paid or provided for shall be transferred to the Debt Service Account for the Bonds. Debt Service Account There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (a) all accrued interest received upon delivery of the Bonds,: (b) all funds aid for the Bonds ' p in excess of $1,501,365; (c) tax increments derived from the Tax Increment Districts in an amount which together with other ' og funds herein pledged to the payment thereof are sufficient to pay the principal and interest to become due on the Bonds; (d) all collections of taxes which may hereafter be levied in the event that tax increments and other funds herein p Ym led ed to the payment P g of the principal and interest of the Bonds of this issue and the Prior Bonds are inu.f :ficient therefor; (e) all funds remainin g in the Payment Account after all costs of issuing the Bonds have been paid; (f) any funds remaining on deposit in the p Redemption Fund established for the Prior Bonds after the same have been s on paid and discharged; (g) all investment earnings funds held in the Debt Service Account; and (h) any and all other moneys which are properly available and are appropriated b the governing body Y g g Y of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the rinci al and interest P P and any premiums for redemption of the Bonds and any other general obligation bonds of the City hereafter issued b the City Y and made payable from said account as provided by law. No portion of the proceeds of the Bonds shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, exce P t (1) for a reasonable temporary period until such proceeds are needed for the purpose -228478 14 for which the Bonds were issued and (2) in addition to the above in an - amount not greater than the lesser of five percent (5%) of the proceeds of the Bonds or $100,000. To this effect, any proceeds of the Bonds and any sums from time to time held in the Payment Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the bonds payable therefrom) in excess of amounts which under then- applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or 'minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or. any agency or instrumentality thereof if and to the extent that such investment would cause the Bonds to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code ") . 16. Tax Increments; Use of Tax Increments The County Auditor of Ramsey County has certified the original assessed value of property in the Tax Increment Districts. The County Auditor shall determine in each year if the then- current net tax capacity of property in the Tax Increment Districts exceeds the original assessed value, and shall calculate, in the manner provided in Minnesota Statutes, Section 469.177, Subdivision 3, the captured net tax capacity (as defined therein) attributable to the Tax Increment Districts. The City hereby determines to retain 100% of the captured tax capacity for purposes of tax increment financing. The County Auditor shall, in each such year, compute the local tax rates to be extended against the captured tax capacity in the manner provided in Minnesota Statutes, Section 469.177, Subdivision 3, and the tax generated thereby shall constitute the tax increments for the year in which it is received. The City hereby appropriates the tax increments to the Debt Service Account, which appropriation shall continue until all of the Bonds and any additional bonds payable from the Debt Service Account, are paid or discharged. The City hereby expressly reserves the right to use the tax increments to finance costs set forth in the Plans not financed hereby or to finance costs of other projects to be undertaken from time to time within the District in accordance with the Program and the Plans, as they may from time to time be amended. 17. Future Tax Levies On or before October 10 of each year, the Clerk shall certify to the County Auditor of Ramsey County the amount of tax increments and any other funds appropriated to and then held in the Debt Service Account and the 22848 15 estimated collections of tax increments to be received in the next succeeding year. In the event that it is ant ici p aced that the aggregate of said sums will not be sufficient to pay the principal and interest on the Bonds to become due in the first calendar year thereafter and the first six (6) months of the succeeding calendar year, the City Council shall pass a resolution requesting the County Auditor of Ramsey County to levy an ad: valorem tax in an amount as is necessary, together with the aforementioned funds then held in the Debt Service Account and said estimated collections of tax increments to a t to p ay he principal and interest on the Bonds to become due during said period. 18 . Coveracre Tes t, The estimated collections of tax increments are such that if collected in full the Y`, together ether with estimated collections of other revenues herein pledged for the payment of the Bonds, will produce at least five percent (5$) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. 19. Defeasance When all Bonds have been discharged as provided in this paragraph, all led es covenants and other P g rights granted by this resolution to the registered holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any irrevocably depositing with the Bond Registrar on or before that date a sum sufficient for the payment thereof in full. or if any Bond should not be paid when due, .t may nevertheless be discharged by depositing with the Bond Registrar a sum ' g sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable bankin institution qualified by law as an escrow agent for this purpose. cash or securities described in Minnesota Statutes, Section 4:75.61, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, subject to sale and /or reinvestent, to.pay all amounts to become due thereon to maturity. 209 general Obligation Pledae For the prompt and full payment of the principal and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Bonds payable therefrom, the deficiency shall be promptly paid out of any other accounts of the City which are available for such purpose, and 228478 16 such other funds may be reimbursed without interest from the Debt Service I Account when a sufficient balance is available therein. 210 Notice of Call for Redemption The Clerk is hereby authorized and directed to give mailed notice of redemption prior to February 1, 1993 to First Trust National Association (formerly, First Trust Company, Inc.), in St. Paul • Minnesota, the paying agent for the Prior Bonds, and to all registered holders of the Prior Bonds., Said notice shall be in substantially the form attached hereto as Exhibit A. 220 Prior Bonds; Security Until retirement of the Prior Bonds, all provisions theretofore made for the security thereof shall be observed by the City and all of its officers and agents. 23. Certificate of Registration The Clerk is hereby directed to file a certified copy of this resolution with the County Auditor of Ramsey County, Minnesota, together with such other information as he or she shall require, and to obtain the County Auditor's certificate that the Bonds have been entered in the County Auditor's Bond Register. 240 Records and Certificates The officers of the City are hereby authorized and directed to re are and furnish to P P the Purchaser, and to the attorneys approving the legality of the issuance of the Bonds, certified co ies.of all proceedings and P P g records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other affidavits certificates and information as are required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, includin g Y an heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 25. Negative Covenant as Project The City hereby covenants the Bonds or to use the Project, or used, or to enter into any deferred cost of the Project, in such a manna "private activity bonds" within the 141 through 150 of the Code. to Use of Proceeds and not to use the proceeds of to cause or permit them to be payment arrangements for the ar as to cause the Bonds to be meaning of Sections 103 and 26. Tax- ExemRt Status of the Bonds: Rebate The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Bonds, including 228478 17 Furthermore: (i) there shall not be taken into account for purposes of said $5, 000, Ooo limit any bond issued to refund (other than to advance refund) any bond to the extent the amount of the refunding bond does not exceed the outstanding amount of the refunded bond; the aggregate face amount of the Bonds does not exceed $5,000,000; (iii) each of the Prior Bonds was issued as part of an issue which was treated as meeting the rebate requirements by reason of the exception for governmental units issuing $5,000,000 or less of bonds; without limitation (1) requirements relating to temporary periods P Y`Y P for investments, (2) limitations on amounts invested at a Y ield greater than the yield on the Bonds, and (3) the rebate of excess investment earnings to the United States if the Bonds (together . with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small- issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds the City hereby y y determines and declares that (1) the Bonds are issued by a governmental unit with general taxing powers (2) no Bond is a private activity bond, (3) ninet -five ercent (95%) Y p or more of the net proceeds of the Bonds are to be used for local governmental activities of the City (or of a g overnmental unit the jurisdiction of which is entirely within the jurisdiction of the City) , and. (4) the aggregate face amount of all tax -exem t P bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Bonds a are issued and outstanding at one time is not reasonably ected ex to exceed $5,000,000, all within the meaning of Section 14 8 (f ) (4) (D) of the Code. 228478 (iv) the average maturity of the Banda does not exceed the average maturity of the Prior Bonds; and (v) no part of the Bonder has a maturity date which is later than the date which is thirty (30) years after the dates the Prior Bonds were issued. is 270 Designation of Qualified Tax - Exempt Obligations Issuance Limit In order to qualify the Bonds as "qualified tax - exempt obligations within the weaning of Section 265 (b) (3 ) of the Code, the City hereby makes the following factual statements and representations: (a) the Bonds are issued after August 7, 1986; (b) the Bonds are not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Bonds as "qualified tax- exempt obligations" for purposes of Section 265 (b) (3) of the Code; (d) the reasonably anticipated amount of tax- exempt obligations (other than private activity bonds, treating qualified 5 01(c) (3 ) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 1992 will not exceed $10,000,000; (e) not more than $10,000,000 of obligations issued by the City during this calendar year 1992 have been designated for purposes of Section 265 (b) (3 ) of the Code; (f) the aggregate face amount of the Bonds does not exceed $10,000,000; and (g) the Bonds are issued to refund, and not to "advance refund" the Prior Bonds within the meaning of Section 149 (d) (5) of the Code, and shall not be taken into account under the $10,000,000 issuance limit to the extent the Bonds do not exceed the outstanding amount of the Prior Bonds, The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 28. Severability If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. I 22s478 19 29.. Headings Headings in this resolution are k included for convenience of reference .only and are not a and Y art hereof, P , hall not limit or define the meaning of any provision hereof. The motion for the adoption of the g fore g oin resolution was duly seconded by member Ro s s ba c h and after a full discussion thereof and upon a vote being aken thereon voted g the following in favor thereof Acting Mayo Carlson, Counci lm.embees Rossbach Za ppa and the following voted ag ainst the same, None Whereupon sad r-eso�ti� w c3ar�d cltiily — passe an ft adopted. ua�7 20 4 r MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, November 23, 1992 Council Chambers, Municipal Building Meeting No. 92 -22 A. CALL To ORDER A regular meeting of the City Council of Maplewood,. Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7 :00 P.M. by Mayor Bastian, B. PLEDGE OF ALLEGIANCE C. ROLL CALL: Gary W. Bastian, Mayor Present Dale H. Carlson, Councilmember Present Frances L. Juker, Councilmember Present George F. Rossbach, Councilmember Present Joseph A. Zappa, Councilmember Present D. APPROVAL OF MINUTES: 1. Minutes of Council /Manager Meeting, October 29 1992 Councilmember Zappa moved to approve the minutes . of Counc i 1 lManaaer Meeting of (October 29, as presented, Seconded by Councilmember Rossbach Ayes - all 2. Minutes of Meeting 92 -21 (November 9, 1992) Councilmember Zappa moved to approve the minutes of Meeting No. 92 -21 November 9. 1992 , as corrected. Seconded by Councilmember Rossbach Ayes - all L. APPROVAL OF AGENDA Mayor Bastian moved to approve the-Agenda as amended: L1. Street Sign L2. Glasow Letter J3. Add Gladstone Fire Department Request L3. Updating Old and Used Signs L4. Assessment Policy L5, Manager's Evaluation Update L6. Environmental Task Force J5. 1993 SCORE Funding M1. Council /Manager Meeting Seconded by Councilmember Zappa Ayes - all 1 11 -23 -92 EA. PRESENTATIONS The members of Boy Scout Troop 461 were recognized by Council. F. CONSENT AGENDA 1. Approval of Claims Approved the following claims: ACCOUNTS PAYABLE: 634 Checks #23834 - #23871 Dated 22- 2 -92 thru 11- 9 -92 126,208.74 Checks #19000 - #19120 Dated 8 -23 -92 $ 760 Total per attached voucher /check register PAYROLL: $ 201 Payroll Checks #29288 thru #29451 Dated 11- 6 -92 $ 42,564.81 Payroll Deduction Checks #294.56 thru #29474 dated 11- 6 -92 $ 243 Total Payroll X1,004,741.79 GRAND TOTAL 2. Revised Financing Plan for Improvement Project 87 -04 Approved, the proposed financing plan, authorized the appropriate budget adjustments and approved the transfers necessary to implement the revised financing plan for t h i s project. 3. Revised Financing Plan for Improvement Project 87 -05 Approved the proposed financing plan, authorized the appropriate budget adjustments and approved the transfers necessary to implement the revised financing plan for this project. 4. Revised Financing Plan for Improvement Project 88 -14 Approved the proposed financing plan, authorized the appropriate budget adjustments and approved the transfers necessary to implement the revised financing plan for t h i s project. 5. Financial Transfers to Close Improvement Project 84 -14 Approved the proposed fi nancing plan, authorized the appropriate budget adjustments and approved the transfers necessary to close this project. 6. Financial Transfers to Close Improvement Project 85 -26 Approved the proposed financing plan, authorized the appropriate budget adjustments and approved the transfers necessary to close this project. 7. Financial Transfers to Close Improvement Project 87 -20 Approved the proposed financing plan, authorized the appropriate budget adjustments and approved the transfers necessary to close this project. 2 11 -23 -92 4 8. Financial Transfers to Close Improvement Project 88 -08 Approved the proposed financing plan, authorized the appropriate budget adjustments and approv the transfers necessary to close this project 9..Financial Transfers to Close Improvement Project 88 -10 Approved the proposed financing plan, authorized the appropriate budget adjustments and approved the transfers necessary to close this project. 10. Financial Transfers to Close Improvemnent Project 88 -11 Approved the proposed financing plan, authorized the appropriate budget adjustments and approved the transfers necessary to close this project. 11. Change of Paying Agents on Bond Issues Adopted the following Resolution to designate Norwest Bank as the paying agent on all bond issues: 92 - 11 - 155 RESOLUTION DESIGNATING NORWEST BANK AS PAYING AGENT /REGISTRAR BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota, that all current Paying Agent /Registrars for General Obligation Bond issues by the City are hereby removed and Norwest Bank Minnesota, National Association is named as successor Paying Agent /Registrar in all cases. 12. Preliminary Plat Time Extension: Woodlynn Heights Nos. 7 & 8 Approved a one -year time extension for the Woodlynn Heights Numbers 7 and 8 preliminary plat, subject to the November 25, 1991 conditions. 13. Certification to Property Taxes of Weed Cutting Costs Adopted the following Resolution to certify to Ramsey County, for addition to property taxes, the cost of cutting weeds on vacant lots. 92 - 11 - 156 CERTIFICATION OF WEED CUTTING COSTS RESOLVED, that the City Clerk is hereby authorized and directed to certify to the auditor of Ramsey County the attached l i s t of delinquent weed cutting charges said l i s t made a part herein for certification against the tax levy of said property owners for the Year 1992, collectible in 1993 and which l i s t i n g includes i nterest at the rate of seven and one-half percent (7.5 %) on the total amount for the year. 13- 28 -22 -22 -0063 $ 38.20 13- 28 -22 -22 -0061 38.20 13- 28- 22 -22- 0055 38.20 13- 28 -22 -22 -0075 38.20 13- 28 -22 -22 -0074 38.20 13- 28 -22 -21 -0007 38.20 13- 29 -22 -11 -0087 46.10 TOTAL $215.30 3 11 -23 -92 G PUBLIC_ HEARINGS 1. 7:00 P.M., Walkway Easement Vacation: Adele St. (Campbell) a. Mayor Bastian convened the meeting for a public hearing regarding A request for vacation of a walkway easement on Adele Street. b. Manager McGuire presented the staff report. co director of Community Development Olson presented the specifics of the report. d. Commissioner Kittridge presented the Planning Commission report. e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Dennis Campbell, the applicant f. Mayor Bastian closed public hearing. g. Councilmember Zappa introduced the following Resolution and moved its adoption. 92 - 11 - 157 EASEMENT VACATION RESOLUTION WHEREAS, Mr. Dennis Campbell applied.for the vacation of the following described easement: The 20- foot -wide public walkway easement centered on the centerl ine of the vacated Adele Street right -of -way south of Fenton Street. WHEREAS, the history of this vacation is as follows: 1. A majority of the property owners abutting this easement signed a petition for this vacation; 2. The Planning Commission discussed this vacation on October 19, 1992. They recommended that the City Council approve this vacation. 3. The City Council held a public hearing on November 23, 1992.. City staff published a notice in the Maplewood Review and sent notices to the abutting property owners as required by 1 aw . The Council gave everyone at the. hearing a chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. WHEREAS, after the City approves this vacation, public interest in the property will go to the following abutting properties: 1050 Frost Avenue (PIN 16- 29 -22 -31 -0001) and Lots 11 & 12, Block 5, Kavanagh and Dawson's Addition to Gladstone. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described vacation for the following reasons: 4 11 -23 -92 10 It is in the public interest. 2. The grade is too steep for a safe walkway. 3. There are other routes for residents to walk between Frost Avenue and Lake Phal en . This easement vacation is subject to the City Engineer approving a tree planting plan for the utility easement. Seconded by Councilmember Rossbach Ayes - all 2. 7:15 P.M., Eldridge Avenue (Priebe) a. Mayor Bastian convened the meeting for a public hearing regarding a request for approval of a construction agreement and vacation of portion of Curve and Birmingham Streets. . b. Manager McGuire presented the staff report. c. Director of Community Development Olson presented the specifics of the report. d. Commissioner Kittridge :presented the Planning Commission report. e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard. Dennis Joriman, 1349 Belmont Lane Myron Schultz, 2111 Birmingham e. Mayor Bastian closed the public hearing. Construction Agreement f. Councilmember Zappa introduced the following Resolution and moved its adoption. 92 11 - 158 CONSTRUCTION AGREEMENT RESOLUTION WHEREAS, Marlow Priebe is asking that the City approve an agreement for the construction of two single dwellings. WHEREAS, the legal description of the property is: Lots 3 - 9, Block 3, Wakefield Manor, Maplewood, Ramsey County WHEREAS, Section 9 -1 of the Maplewood Code of Ordinances requires lots to front on a publicly dedicated and maintained street. WHEREAS, the above - described dwellings would not front a publicly - maintained street. WHEREAS, the history of this request is as follows: 5 11 -23 -92 1. The Planning Commission discussed this request on October 19, .1992. They recommended that the° City Council approve the e request. 2. The City Council held a public hearing on November 23, 1992. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described agreement because: 1. This situation is unusual. 2. The property owner did not cause the existing conditions. .3. The drive and two homes would not alter the essential character of the neighborhood. 4. The City has approved other homes on private drives. This agreement shall be subject to the following conditions: 1. Before the City issues any building permits, the property owner shall submit the following agreements for staff approval: a. Maintenance and access agreement. This agreement shall grant access for each lot to Birmingham Street. The agreement also shall describe how the owners will mai nta n the driveway. b. Hold harmless agreement with the City. This agreement shall hold the City harmless from any liability caused by these lots not being on a public street. .c. A deed to the City that prohibits the right to build a i house on any of the lots that would not be developed. (Code requirement) 2. All construction shall follow the site plan the City stamped July 29, 1992, except that the house or garage on Parcel A shall straddle the lot line between Lots 4 and 5 or Lots 3 and 4. The Director of Community Development may approve minor changes. 3. The property owner shall do the fol l owing . before the City issues any building permits: a. Combine Lots 3 through 9, Block 3 into two lots. b. Submit a grading and drainage plan with each building permit application. The owner shall not build unless the City Engineer approves this plan. C. Dedicate a drainage easement to the City for the wetland. d. Pay the City a cash connection charge to connect to City utilities. 6 11 -23 -92 4. The rear yard setback shall be 27 feet. 5. Install a sign at Birmingham Street that states the addresses of the two homes and that the drive is private. Homes are to be given Eldridge Street addresses. Seconded by Councilmember Juker Ayes - all Street Vacations f. Councilmember Zappa introduced the followingResolution and moved its adoption. 92 - 11 - 159 STREET VACATION RESOLUTION WHEREAS, Marlow Priebe applied for the vacation of the following described streets: The Eldridge Avenue right -of -way, from Birmingham Street to the Northern Pacific Railroad Co. right -of -way, except the south one- half that is adjacent to Lots 1 and 2, Block 3, Wakefield Manor, and Curve Street between Belmont Avenue and Eldridge Avenue. WHEREAS, the history of this vacation is as follows: 1. A majority of the property owners abutting these streets signed a petition for these vacations; 2. The Planning Commission discussed this vacation on October 19 1992. They recommended that the City Council approve this vacation. 3. The City Council held a public hearing on November 23, 1992. city staff published a notice in the Maplewood Review and sent not to the abutting property owners as required by law. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. WHEREAS, after the City approves this vacation, public interest in the property will go to the following abutting properties: Lots 3 - 10, Block 3, Wakefield Manor and Lots 19 through 36, Block 22, Sabin Addition. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above described vations for the following reasons: 1. It is in the public interest. 2. The City does not intend to build streets in these locations. 3. A wetland prevents the City from building a street that connects these right -of- ways. This vacation is subject to the retention of drainage and utility easements over the vacated rights -of -way. Seconded by Councilmember Rossbach Ayes - all 7 11 -23 -92 HWARD OFF, B DS NONE I. - UNFINISHED BUSINESS 1. Open Space Committee Report a. Manager McGuire presented the staff report. b. .Chairman Terry Spawn presented the Open Space Committee report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following were heard: Greg Juenemann, Open Space Committee Member Joyce Selg, 1650 N. Sterling .Ralph Peterson, 1574 Lakewood Drive Kathy Juenemann, 721 Mount Vernon Gerald Zerwas, 1640 Sterling d. Mayor Bastian moved receipt of the Open _Space Committee Report., Seconded by Councilmember rossbach Ayes - all Mayor Bastian called a recess at 9:25 P.N. Mayor Bastian reconvened the meeting at 9:38 P.M. 2. Request by Cottages of Maplewood for Amendment of Agreement Related to Tax Increment a. Manager McGuire presented the staff report. b. Director of Finance Faust presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following were heard Art Wild, 2464 Flandrau Howard Rekstad, the applicant d. Councilmember Zappa moved to deny the request for an amendment. e. Councilmember Rossbach . moved to table this. item until December 1, 4. 19.-fr.'. Seconded by Councilmember Juker Ayes - all 3. Policy on Filing Conciliation Court Claims for Ambulance Bills a. Manager McGuire presented the staff report. b. Director of Finance Faust presented the specifics of the report. c. Councilmember Zappa moved that since this is an old bill and was billed under the old policy, it should be referred to Conciliation Court for collection. Seconded by Councilmember Juker Ayes - Mayor Bastian, Councilmembers Juker, Zappa Nays - Councilmembers Carlson, Rossbach 8 11 -23 -92 d. Councilmember Juker moved to eMD1 OY the firm of Banni gan and Kel ^ l _y on an experimental basis to collect delinquent ambulance bills Seconded by Councilmember Zappa Ayes Mayor Bastian, Councilmembers Carlson, Juker, Zappa Nays - Councilmember Rossbach J. NEW BUSINESS 1. Ordinance to Increase Sewer Rates (1st Reading) a. Manager McGuire presented the staff report. b. Director of Finance Faust presented the specifics of the report. c, Councilmember Zappa moved to approve the rate rease as recommended by staff and to have apartment rates be the same as residential. Motion failed for lack of a second. d. Mayor Bastian moved first reading of an ordinance , to increase se_ rates. Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers Carlson, Juker, Rossbach Nays - Councilmember Zappa Councilmember Juker moved to extend the meeting to 11:00.P.M. Seconded by Councilmember Zappa Ayes - Councilmembers Juker, Rossbach, Zappa Hays - Mayor Bastian, Councilmember Carlson 2. Ordinance to Increase Recycling Charge (1st Reading) a. Manager McGuire presented the staff report. b. Director of Finance Faust presented the specifics of the report. Mayor Bastian left the meeting at 10:32 P.M. Acting Mayor Carlson assumed the duties of Mayor. c. Councilmember Zappa moved to table this. item until February_ 1993 when a Council /Manager meeting on recycling will be heard. Seconded by Councilmember Juker Ayes - Councilmembers Juker, Rossbach, Zappa Nays - Acting Mayor Carlson 3. Toys and Food: Request for Funding from Gambling Fund a. Manager McGuire presented the staff report. b. Director of Public Safety Collins presented the specifics of the report. c. Acting Mayor Carlson moved to donate $4, 200 to the Maplewood To-y and Food Drive. Seconded by Councilmember Zappa 9 11 -23 -92 Motion Withdrawn d. Councilmember Rossbach moved to donate $4.000 to the Maplewood Toy and Food Drive . Seconded by Acting Mayor Carlson Ayes - all (4) Gladstone Fire Department e.. Councilmember Juker moved to approve the reguest of the Gladstone Fir Depa =e tiNo. St. Paul Fire Department Fire Safety House for $7,000. Seconded by Acting Mayor Carlson Ayes - all (4) Police Cadets Request - $4,090 f. Councilmember Zappa moved to table consideration of the request for funding for the Police.Cadets to a later date. Seconded by Councilmember Juker Ayes - all (4) Ramsey County Library (Maplewood Branch) 9 Councilmember Rossbach moved to table this.reguest until December 14, 1992. Seconded by Acting Mayor Carlson Ayes - all (4) 4. Moratorium on Development a. Manager McGuire presented the staff report. b. City Attorney Kelly presented the specifics of the report. c. .Acting Mayor Carlson moved to table this item. Seconded by Councilmember Zappa Ayes - all (4) 5. 1993 SCORE Funding.. a. Manager McGuire presented the staff report. b. Councilmember Zappa introduced the following Resolution and moved its adoption: 92 - 11 - 160 RESOLUTION REQUESTING SCORE FUNDING WHEREAS, Ramsey County has allotted $64,238 as Maplewood's portion of the 1993 recycling SCORE funding. NOW, THEREFORE, be it resolved that the City Council request $64,238 of SCORE money from Ramsey County for our recycling program. Seconded by Councilmember Rossbach Ayes - all (4) 10 11 -23 -92 K. VISITOR PRESENTATIONS 1. Art Wild, 2464 Flandrau a. Mr. Wild stated that Cottages of Maplewood West Conditional Use Permit expires December 1, 1992. He requested he be placed on the December 14, 1992 Meeting Agenda b. Council stated it does not automatically expire on December 1. 2. Kevin Berglund, 1921 Kingston a. Mr. Berglund thanked Council for having the Visitor Presentation section on the Agenda. He stated there was a gas spill in Anoka and asked if Maplewood is prepared for such an emergency. b. Staff stated Maplewood is prepared. c. Mr. Berglund questioned the sewer bill increase and stated the Council . should be cautious regarding tax increases. I. Kathy Juenemann, 21 Mt. Vernon a. Ms. Juenemann asked that the Council please not take a step backward when considering recycling charges, and stated the City should move ahead with recycling. L. COUNCIL PRESENTATIONS 1. Street Signs a. Councilmember Juker stated she had received a requested a stop sign at Atlantic and Frisbee or a sign designating "Slow - Handicapped Person ". b. Counci lmember Juker i s to tel 1 that person to contact Di rector of Publ i c Works Haider, 2e Glasow Letter a. Councilmember Juker stated she had received a letter regarding the work at Fleming's Service Station. b. Staff is researching this. N. ADMINISTRATIVE PRESENTATIONS N. ADJOURNMENT OF MEETING 11:00 P.M. Lucille E. Aurelius City Clerk 11 11 -23 -92 r AGENDA REPORT TO: City Manager FROM: Finance Director /e�u� RE: APPROVAL OF CLAIMS DATE: December 4, 1992 AGENDA NO. F -1 Action by CounOil *41 Fns. o r s e d .�..�:.r... -.._.. Hodif ed�....,.,,.,.._......� 1jej ecte - Date It is recommended that the Council approve payment of the following claims: Y g ACCOUNTS PAYABLE: $ 563 $---- 334,155.08 $ 897,536.77 PAYR OLL: Checks # 23872 thru # 23949 Dated 11 -10 -92 thru 11 -30 -92 Checks # 19130 thru # 19300 Dated 12 -14 -92 Total per attached voucher /check register $ 212,236.73 Payroll Checks # 29488 thru # 29728 dated 11 -20 -92 $ 203, 350.47 Payroll Checks # 29765 thru # 29 Y 935 ated - 12 -4 -92 ----- - - - - -- ---------------------- $ 42 Payroll Deduction check y ec #29733 thru # 29750 dated 11 -29 -92 42 Payroll Deduction check #29940 h Y thru # 29959 dated 12 -4 -92 $ 500 Total Payroll S 398,133.77 GRAND TOTAL Attached is a detailed listing of these claims. lz Attachments FINANCE/APPRCLWAGN VOUCHREG CITY OF MAPLEWOOD 1- 1 12/04/92 11 : :-34 VOUCHER/CHECK REGISTER PAGE FOR PERIOD 11 VOUCHER/ 190400 11/13/92 DEPT. OF NATURAL RESOURSES CHECK VENDOR CHECK VENDOR NUMBER NUMBER DATE NAME 23872 541400 11/10/92 MINN. STATE TREASURER 23873 541400 11/10/92 MINN, STATE TREASURER 23874 &- I:_ C. 7"'0000 11110192 POSTMASTER 23875 140400 11/12/92 CLERK Or DISTRICT COURT 43876 1 31 100 11/12/92 CHIPPEWA SPRINGS 43877 541400 11/12/92 MINN. STATE TREASURER 23878 541400 11/12/92- MINN. STATE TREASURER 23879 691300 11/13/92 ORDWAY THEATRE 2`3880 4.310900 111"13/92 EASTMAN KODAK COMPANY 23881 190400 11/13/92 DEPT. OF NATURAL RESOURSES 23882 541400 11/13/92--' MINN. STATE TREASURER 23883 541400 11/13/92-o MINN. STATE TREASURER 23884 230900 11/13/9Z EASTMAN KODAK COMPA,N ' Y . 2-3885 230901 11/1"/92-' EASTMAN KODAK CREDIT CORP. 23886 290480 11/16/92 FRYE, HARVEY Go I TEM DESCRIPTION MOTOR VEH LIC FEES PAYABLE STATE DRIVERS LIC FEES PAYABLE POSTAGE CNTY DRIVERS LIC FEES PAYABLE WATER/EQUIP FOR OCTOBER MOTOR VEH LIC FEES PAYABLE STATE DRIVERS LIC FEES PAYABLE DEPOSIT FOR TICKETS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DNR LICENSE FEES PAYABLE STATE DRIVERS LIC FEES PAYABLE MOTOR VEH LIC FEES. PAYABLE DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS REFUND - OVERPAYMENT ON AMB ACCT ITEM AMOUNT 116- 913.00, 29.00 101.50 98.80 23 259.50 TO , 0 0- 20.21 3 ..34. 16.09 40.61 31.59 9.61 42.97 31.78 104.00 993.00 Isl7osvZ5 392.57 63,ZZ 360.80 :8 8 . 5 7 730.35 268.89 973.04 714.05. 602.67 99.47 4T9.80 1 942.04 .286.71 1 .4 1 947.90 285.00 CHECK AMOUNT 16,151.75 913.00- 29.00 101.50 98.80 23,427.63 259.50 1196.20 104.00 993.0 0 l$ E 5 851 . 82. 0 285.00 J 0 VOUCHREG CITY OF MAPLEWOOD I Z / 0 4 If 9 ll:' 11 p =4 VOUCHER/CHECK RE('iISTER FOR PERIOD 11 VOUCHER/ C H EC K VENDOR CHECf.** VE14DOR ITEM ITEM NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT 42 ::, a c_:: 7 541400 11/16/924 MINN. STATE TREASURER STATE DRIVERS LIC FEES PAYABLE 7- _32.00 8 541400 11/16/92 MINN. STATE TREASURER MOTOR VEH LIC FEES PAYABLE 16,177.75 j 0 9 -:'2 7 6 3 0 s2. 11 / 16 NATIONAL ARBOR DAY FOUNDATION P R 0 GRAM SUPPLIES 17.45 2 3 _': 0 7 4 *42' 5 10 11/16/92 RANDY 'S P17ZA PROGRAM SUPPLIES 22.50 1038511 380855 11/17/92 ILLUrS SION 'THEATER RAVEL AI TRNING 100.00 4. .03 9 290100 11/17/92 FREBERG, RONALD VACATION CHECK 526, .43 23E; 9 3 541 4LOO 11/17/92 MINN. STATE TREASURER MOTOR NEH LIC FEES PAYABLE 11,868.53 27-3894 541400 11 / 17/ 9 MINN. STATE TREASURER STATE DRIVERS' LIC FEES PAYABLE 8 z .510 23895 541400 11/17/92 MINN. STATE TREASURER MOTOR VEH LIC FEES VAYAE3 6.40 . 50 8 9 6 - 2305J00 11/17/92 EASTMAN KODAK COMPANY DUPLICATING kC.'_ 0 S T S 66.88 DUPLICATING COSTS 11.04 DUPLICATING COSTS I 53.Z3 DUPLICATING COSTS 134 0 38 1) UPL, I C=AT I SIG kC_'_ 0 ST S 104.52 DUPLICATING COSTS 3 1 1 DUPLICATING COSTS I 4'2*'_:' 17 DUPLICATING COSTS j 105.17 :-,'.x,':17 8801-100 11117192 TRAVEL ADVANTAGE PAYMENT DUE FOR ADULT I-RIP 480.00 9 Q 5 0 325 8 2L M.A.U.M.A. TRAVEL TRAINING Zo . 00 _)9 4007 11 18/92- DULTON TRAVEL TRAINING 180.00 9 0 . 0 9 0 0 9 GLENWOOD INGiLEWOOD COOLER RENTAL 68.20 0 1 181275 11 /18/'=1 DATA-CAL CORP. SUPPLIES OFFICE 59,00 :90;' 541400 11 /1.8,/-12: MINN. STATE TREASURER STATE DRIVERS LIC. 52-9.00 23903 541400 11/18/92 MINN. STATE TREASURER MOTOR VEH LIC. 14,140.75 - ;`:?04 5 4 1:00 11.1'18/92 MINN. G.F.O.A. TRAVEL TRAINING 10.00 TRAVEL TRAINING 20.00 2.0 3905 02:0400 11/18/92 AIR SIGNAL, INC. PAGER SERVICE 5 .0 8 PAGER SERVICE 17.99 x: 140400 11 19 2 Cw*LER1-:* OF DISTRICT COURT CNTY DRIVERS LIC. 138.50 ` 3907 7 2 *e'--'2 0 0 1 1 8 512 PU 13L IC E M P L 0 Y E E PERA DEDUCTIO14 i 11,372.6.4 PERA CONTRIBUTION 1 14 PAGE 2 CHECK AMOUNT 732.00 16 177.75 17.45 22.50 100.00 526.43 11,868.53 8Z8.50 640 .5 0 A49. 20 480.00 20.00 180.00 6.8 .20 59.00 529.00 14 140.75 30.00 23.07 138.50 VOUCHREG CITY OF MAPLEWOOD e 4 I e Z / 0 / 9 11:34 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK VENDOR CHECK VENDOR ITEM NUMBER NUMBER DATE NAME DESCRIPTION 23908 980700 11/19/92 LINDA ZICK SUPPLIES OFFICE PROGRAM SUPPLIES UPS SERVICE POSTAGE PROGRAM SUPPLIES PROGRAM SUPPLIES SUPPLIES EQUIPMENT PROGRAM SUPPLIES FILM PROCESSING SUPPLIES EQUIPMENT SUPPLIES VEHICLE 23909 890900 11/19/92 U.S.WEST COMMUNICATIONS TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE Z3910 541400 11/19/92 MINN. STATE TREASURER MOTOR VEH LIC, ITEM AMOUNT 10.14 30.34 2.08 4.56 19-11 4.58 16.17 1.78 11.28 11.32 49.83 1 75.41 71-5 75. 75.41 53.86 53.86 286.89 1 25.76 12�. 5 . 7 6 51.52 48.40 51.52 51.52 F1 . 58.20 58.20 5 . 2 0 74.29 C-8--i.09 F8 . 0 31-55 270.2,C) Z05.30 57.40 71.78 75.58 53.77 2 1 . 2-1 9 51 .70 114.04 _0r 8 c8l 3 0 . 8 75.41 9,517.40 PAGE 3 CHECK AMOUNT 161.19 99517.40 VOU CHREG' CITY C A F MAPLEWOOD PAGE 4 1*9-/-/04/9Z 11:314 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK VEND.OR CHECK VENDOR ITEM ITEM CHECK NUt,fIBER NUMBER DATE NAME DErS'CR I PT ION AMOUNT AMOUNT 3 9 11 541400 11/19/92 MINN. STATE TREASURER STATE DRIVERS LIC. 233.50 233 .50 23913 541450 11/19/9Z MINN TAXPAPERS ASSOCIATION BOOKS 3.95 3 .915 541440 11/20/9.2 MINN. STATE TREASURER STAX SURCHARGE TAX PAYABLE 1 SURTAX RETAINER 6 3 - 1 500..7!fi 23915 661750 11/20/92 NORTHERN STATES POWER UTILITIES Z26.47 UTILITIES 7. 7' UTILITIES •1 . 6*19 U 1- 1 L I TI ES 79-94 UTILITIES 177,83 UTILITIES 42.47 UTILITIES 874.66 1 23916 531650 11/2-0/92 METRO WASTE CONTROL COMM ISSN S.A.C. PAYABLE 17,500.00 S.A.C. RETAINER 175.00- 17 1 3 5 1 .00 23917 541400 11/20/92 MINN. STATE TREASURER MOTOR VEH LIC FEES PAYABLE 10,995-56 10,995.56 23918 541400 11 &'--:'0 / 9 Z MINN. STATE TREASURER STATE DRIVERS LIC FEES PAYABL.E 633*50 633, 50 23919 190400 1 1 20/`:x;. DEPT. OF NATURAL RESOURSES DNR LICENSE FEES PAYABLE 8 0 0 lt*" . 8- 0 0 c2 =•" e 0 oz I : 2 0 11/23/92 AMERICAN HEART ASSOCIATION SUBSCRIPTIONS & MEMBERSHIPS 10.00 10.00 2 •: +9 0 5 0 0 11/23/92 MCGUIRE, MICHAEL VEHICLE ALLOWANCE 400.00 -400.00 9 0- 1 185 11 / L2`3 f/ 9 ;� AMERICAN ENGINEERING TESTING OUTSIDE ENGINEERING FEES 75.00 75.00 3`=' 021185 11 /22-31/92 AMERICAN ENGINEERING TESTING OUTSIDE ENGINEERING FEES 534.50 534.50 ,-_....924 341706 11/23/92 HERITAGE BANK F.I.C.A. PAYABLE FEDERAL INCOME TAXES PAYABLE 2, FICA CONTRIBUTIONS 9 42,430.97 ,:-:::.'9 :: 541400 11 /2 3 / MINN. STATE TREASURER MOTOR VEH LIC FEES PAYABLE 13,716.15 13 Z 9 ... 3 9.. 40 541400 4 11 23/92 -4. MINI STATE TREASURER STATE DRIVERS LIC FEES PAYABLE 517.00 4 517400 2*3927 560100 11/23/9Z MN STATE COMMISSIONER STATE INCOME TAX PAYABLE 91517-5Z 9 2--31928 9 0 0 11/23/92 WISCONSIN DEPT. OF REVENUE STATE INCOME TAX PAYABLE 318..14 318-14 23925, 6-61750 1 1 /2--* 4 /'12: O STATES POWER UTILITIES 3 31Z05.70 ,-';9 3 0 0 4 5 0 1111 ZZ* INSITUFf-"IRM INC:. AWARDED CONSTRUCTION CONTRACTS 113,635.00 CONTRACTS PAYABLE--RETAINAGE 5 .75- 107,953.25 23931 8 4 5 1 11 / 6:20 4 / 9 2 STATE OF MINNESOTA BOOKS 825.00 825.00 VOUCHREG 1/04/91 11:34 CITY OF MAPLEWOOD VOUCHER/CHECK REGI'.:.3TER FOR PERIOD 11 ITEM DESCRIPTION MOTOR VEH LIC FEES PAYABLE STATE DRIVERS LIC FEES PAYABLE CNTY DRIVERS LIC FEES PAYABLE TRAVEL & TRAINING TRAVEL & TRAINING OCTOBER SERVICE STATE DRIVERS LIC FEES PAYABLE MOTOR VEH LIC FEES PAYABLE TRAVEL & TRAINING RETIRE DEBT FOR FIRE SAFETY HS REFUND - DUPLICATE AML- PAYMENT REMOVE TREES DNR LICENSE FEES PAYABLE TRAVEL & TRAINING ESCROW REDUCTION, PROJECT 89-06 MOTOR VEH LIC FEES PAYABLE STATE DRIVERS LIC FEES PAYABLE LIFE INSURANCE PAYABLE OUTSIDE ENGINEERING FEES MAINTENANCE ON 01000 COPIER PAGER RENTAL PAGER MAINT_/RENTAL Z-MONTHS MTHLY PAGER RENTAL CHARGES EQUIPMENT OTHER S UPPLIES EQUIPMENT REPAIRS MTNCE EQUIP. RUG RENTAL FOR NOV ITEM AMOUNT 12,952.38 496.50 80.00 175.00 95.00 32.50 199-50 18,345-44 20.00 7 168.00 530.00 469.00 95.00 135 14 922-00 309.00 32,177.60 48.13 67.80 31.42 6.32 632.38 4.4.00 50.91 PAGE 5 CHECK AMOUNT 12,952.38 496.50 80.00 175.00 95.00 .32 ,&-. 50 199.50 18,345.44 20.00 7 168.00 530.00 469.00 95.00 135,000.00 14,795.50 922.00 309.00 32 7 177.60 48.13 105.54 632.38 3 5 4. 44.00 50.91 VOUCHER/ CHECK VENDOR CHECK VENDOR NUMBER NUMBER DATE NAME 23932 541400 11/24/92 MINN. STATE TREASURER 23 x3:3 541400 11/24/92 MINN. STATE TREASURER • 4.3934 140400 11/25/92 CLERK OF DISTRICT COURT 23935 540760 11/25/92 MINN DEPT OF HUMAN RIGHTS e_-..p936 260120 11/25/92 FMAM-FSE 23937 3107.10 11/25/9Z GOPHER STATE ONE-CALL, INC. 2*3938 541400 11/25/92 MINN. STATE TREASURER 112! 3' 39 541400 11/25/92 MINN. STATE TREASURER 23940 881310 11/25/92 TWIN CITY AREA LABOR 23941 302580 11/25/92 GLADSTONE FIRE DEPT. 23942 341640 11/30/92 HER, PAO .2394:32 761400 11/30/92 ROHDE'S TREE SERVICE 223944 190400 11/30/92 DEPT. OF NATURAL RESOURSES 23945,, 260120 11/30/92 FMAM-FSE Z*3946 231764 11/30/92 EIBENSTEINER, MARCEL 2394T 541400 11/30/92 MINN. STATE TREASURER 13948 C- 541400 11/30/92 MINN. STATE TREASURER 23949 722"2100 11/30/9Z PUBLIC EMPLOYEE 19130 010290 12/14/92 A.K.R. 19131 010474 1Z/14/92 AAA OFFICE PRODUCTS 19132 020400 12'/14/92 AIRSIGNAL., INC. 19133 020815 12/14/92 ALL GOALS, INC. J-9134 0 12;* 0 8 8 7 1.:-:. / 14/92 AM RAM 19135 0 * 1000 12/14/92 AMER I- -DATA SYSTEM 1.9136 00'211250 12/14/92 AMERICAN LINEN SUPPLY db ITEM DESCRIPTION MOTOR VEH LIC FEES PAYABLE STATE DRIVERS LIC FEES PAYABLE CNTY DRIVERS LIC FEES PAYABLE TRAVEL & TRAINING TRAVEL & TRAINING OCTOBER SERVICE STATE DRIVERS LIC FEES PAYABLE MOTOR VEH LIC FEES PAYABLE TRAVEL & TRAINING RETIRE DEBT FOR FIRE SAFETY HS REFUND - DUPLICATE AML- PAYMENT REMOVE TREES DNR LICENSE FEES PAYABLE TRAVEL & TRAINING ESCROW REDUCTION, PROJECT 89-06 MOTOR VEH LIC FEES PAYABLE STATE DRIVERS LIC FEES PAYABLE LIFE INSURANCE PAYABLE OUTSIDE ENGINEERING FEES MAINTENANCE ON 01000 COPIER PAGER RENTAL PAGER MAINT_/RENTAL Z-MONTHS MTHLY PAGER RENTAL CHARGES EQUIPMENT OTHER S UPPLIES EQUIPMENT REPAIRS MTNCE EQUIP. RUG RENTAL FOR NOV ITEM AMOUNT 12,952.38 496.50 80.00 175.00 95.00 32.50 199-50 18,345-44 20.00 7 168.00 530.00 469.00 95.00 135 14 922-00 309.00 32,177.60 48.13 67.80 31.42 6.32 632.38 4.4.00 50.91 PAGE 5 CHECK AMOUNT 12,952.38 496.50 80.00 175.00 95.00 .32 ,&-. 50 199.50 18,345.44 20.00 7 168.00 530.00 469.00 95.00 135,000.00 14,795.50 922.00 309.00 32 7 177.60 48.13 105.54 632.38 3 5 4. 44.00 50.91 VOUCHREG CHECK AMOUNT AMOUNT CITY OF MAPLEWOOD 114.00 1 7 . x• I7 _ . 4 3. 448.34 VO-UCHER/CHECK REGISTER 149.45 597.79 125.05 125.05 FOR PERIOD 11 VOUCHER/ 88.93 88.93 40.82 CHECK VENDOR CHECK VENDOR ITEM NUMBER NUMBER DATE NAME DESCRIPTION 19137 021425 1l'/ 1 4 /92 AMERICAN PLANNING ASSOCIATION SUBSCRIPTIONS & MEMBERSHIPS 19138 012--�1700 12/14/9Z AMOCO OIL CO. FUEL OIL 19139 040915 1 c*7--'/ 1 / 9 2 ARNALS AUTO SERVICE REP-AIR & MAINT/VEHICLE 9 189000.58 69363.35 REPAIR & MAINT/VEHICLE 19140 041000 12/14/92 ARNOLD, DAVID UNIFORMS 19141 042550 12/14/971- AMEM SUBSCRIPTIONS & MEMBERSHIPS 191482" 050050 12/14/912! ATCHISON, JOHN TRAVEL TRAINING 19143 050350 12/14/92 AURELIUS, LUCILLE VEHICLE ALLOWANCE 161.00 16-1.00 PROGRAM SUPPLIES 19144 050875 12/14/92 AWAD PROGRAM REGISTRATION REFUND 19145 051000 12/14/92 BBD INVESTMENT, INC. REFUND OF ESCROW INTEREST ON INVESTMENTS 19146 061000 12/14/92 BANICK, JOHN K-9 RETAINER 19147 06611100 e 12/14/9cZ BANNIGAN & KELLY P.A. LEGAL LEGAL SERVICE LEGAL & FISCAL LEGAL & FISCAL LEGAL & FISCAL LEGAL & FISCAL LEGAL & FISCAL LEGAL & FISCAL 19148 061120 1Z/14/92 BARBER CONSTRUCTION LAND IMPROVEMENT RETAINAGE 19149 0616150 1*2:'114192 BARTON - ASCHMAN ASSOC., INC. FEES - tCONSULTING 19150 061900 1#2/14/9Z BATTERY TIRE WAREHOUSE SUPPLIES - VEHICLE SUPPLIES - VEHICLE SUPPLIES - VEHICLE SUPPLIES - VEHICLE 19151 061920 1c2:*/14/92 BAUMEISTER, LINDA PHOTOS 19152 070110 12/14/92 BEAR COMMUNICATIONS, INC EQUIPMENT - OTHER 191538' 070300 BEHM, LOIS VEHICLE ALLOWANCE TRAVEL TRAINING 19154 070750 12*/14/92 PERGERON,GAIL EMT I NSTRUCTC-IR PAGE 6 ITEM CHECK AMOUNT AMOUNT 114.00 114.00 1 7 . x• I7 _ . 4 3. 448.34 149.45 597.79 125.05 125.05 20.00 20.00 88.93 88.93 40.82 .58.35 99-17 30.00 30.00 200.00 14-66 21•.66 35 35.00 1 8 4Z.50 85.00 21-25 10161 5 63.75 63.75 9 189000.58 69363.35 24,363.93 1,216-88 80-04 127.41 13-05 101.00 321.50 31-50 31.50 972-87 972.87 44.20 5.00 49.20 161.00 16-1.00 • • VOUCHREG CITY OF MAPLEWOOD PAGE. 7 12/04/92 11:34 VOUCHERICHECK REGISTER FOR PERIOD 11 • VOUCHER/ CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK • NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT AMOUNT 19155 071701 12/14/92 BIGHLEY AUTO BODY SUPPLIES - VEHICLE 50.97 50.97 • 19156 080400 12/14/92 BLEVINS CONCESSION SUPPLY CO. SUPPLIES - JANITORIAL 15? 6 - 2 5 196.25 • 19157 080900 12/14/92 BOARD OF WATER COMMISSIONERS UTILITIES 73.49 UTILITIES 45.24 UTILITIES 25.69 • UTILITIES 12.91 UTILITIES 135.72 UTILITIES I • UTILITIES 46 3-'7 . 6 3 19158 081150 12/14/92 BOHL, JOHN K-9 RETAINER 35.00 35.00 • 19159 081325 12/14/92 BOYER TRUCK PARTS SUPPLIES - VEHICLE 90.68 90.68 19160 090573 12/14/92 BRAUN INTERTEC ENGINEERING I INC OUTSIDE ENGINEERING FEES 188.75 188.75 191•1 090600 12/14/92 BREDEMUS HARDWARE SUPPLIES EQUIP. 4.68 4.68 19162 090900 .12/14/92 BREHEIM, ROGER UNIFORMS CLOTHING 20.00. ZO.00 • 1 9163 101350 12/14/92 BUILDERS SQUARE PROGRAM SUPPL 1 74.64 74.64 19164 101400 12/14/92 BUILDERS SQUARE REFUND ON ESCROW 10,000.00 • INTEREST ON ESCROW 3 SMALL TOOLS 26.50 MAINTENANCE MATERIAL IL 6.17 • PROGRAM SUPPLIES 144. MAINTENANCE MATERIAL 13.42 SUPPLIES - VEHICLE 64.11 • SUPPLIES - EQUIPMENT 52.06 SUPPLIES - EQUIPMENT 33.49- SUPPLIES - EQUIPMENT 57.45 • SMALL TOOLS 53 . Z '12 - 19165 101900 12/14/92 BUSINESS RECORDS CORP., MN PROGRAM SUPPLIES 472.39 • PROGRAM SUPPLIES 189.90 662.29 19166 110425 12/14/92 CAPITOL SUPPLY CO. MAINTENANCE MATERIAL 20.21 • 19167 110470 12/14/92 CARLE JEANETTE VEHICLE ALLOWANCE 12.84 12.84 • 19168 120101 1211419e_ CEDAR COMPUTER EQUIPMENT - OFFICE 126.01 EQUIPMENT - PURCHASED 449.70 575.71 • 19169 1 *2.* 0 3 2 1 12-'/ 14/ CELLULAR ONE REPAIR & MAINT/EQUIPMENT 74-55 74.55 19170 120322 1 42. / 14 / 9 2 CELLULAR ONE EQUIPMENT - OTHER 6 5 1 . c"72 ' 2- el:- 651.2e_ • 19171 120325 12/14/92 CELLULAR ONE TELEPHONE 48.17 48.17 0 ► VOUCHREG 121041912 11 4 ,CITY OF MAPLEWOOD VOUCHER/CHECK REGISTER FOR PER10D 11 VOUCHER/ CHECK AMOUNT AMOUNT CHECK VENDOR CHECK VENDOR 188.81 NUMBER NUMBER DATE NAME ITEM 29647.67 DESCRIPTION 19172 120575 12/14/92 CENTURY AUTO RADIATOR SHOP REPAIR & MAINT/VEHICLE 205.92 2 4 2 051 . 9 0 305,90 REPAIR & MAINT/VEHICLE 1917: 150900 12/14/92 COMMISSIONER OF TRANSPORTATION REPAIR & MAINT/EQUIPMENT ZO.00 20.00 �13 6 31 5 . O'o 0 1 5 0 0 OUTSIDE ENGINEERING FEES 40.00 21300.00 2 81 - 4 0 REPAIR & MAINT/EQUIPMENT 19174 151350 1 1 2 COMPUADD CORPORATION EQUIPMEN - PURCHASEDZ386.35 638.14 770-08 6 6 . 8 63 EQUIPMENT - OFFICE 19175 151508 12/14/92 COMTECH-ST. PAUL BUSINESS CTR. REPAIRS & MTNCE./EQUIPMENT 19176 152300 11:7_'/14/92 COPY DUPLICATING PROD. DUPLICATING COSTS 19177 152400 12/14/9,7 COPY EQUIPMENT, INC. SUPPLIES 63.00 29595.61 - OFFICE SUPPLIES - OFFICE 1917-13' 1800-l-'.0 I.,;../ 14 /9Z D.A.R.E. AMERICA JACKETS 19 180110 12/14/92 D.C.A. MISC. CONTRACTUAL SERVICES 1`5)180 180150 12/14/92 DAHL & ASSOC. EQUIPMENT - PURCHASED EQUIPMENT - PURCHASED 19181 181210 12/14/92 DAR ST, JAMES UNIFORM 191,':-.'2 15�0010 IZ/14/92 DECISION RESOURCES, LTD TELEPHONE SURVEY 19183 192201 1 4 / 9 2 DEPT OF LABOR AND INDUSTRY EXEMPTION CERTIFICATE FEE 19184 210125 12/14/92 E. VINCENT DOLAN CONTRACT PYM. 19185 230375 12/14/92 EARTH MIRRORS PROGRAM SUPPLIES 1511.6 3 0 5 0 0 1 CZ/1 / 9 2 EA" -'T COUNTY LINE FIRE DEPT. FUEL. OIL SUPPLIES - VEHICLE FUEL & OIL FUEL & OIL 19187 "30900 12/14/92 EASTMAN KODAK COMPANY DUPLICATING COSTS V 0 1 D DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS DUPLICATING COSTS 1'-'1 ,.5 2381350 12/14/9-4Z.- EDBERGIKATHY EMT INSTRUCTOR 19189 2402150 142/14/92 ELVIN SAFETY SUP'P'LY 9 INC. EQUIPMENT OTHER PAGE ITEM CHECK AMOUNT AMOUNT 50.00 150.00 200.00 188.81 602.23 81 3 . 8 87.4 -4Z 29647.67 71.95 71-95 420.20 420.20 36.51 205.92 2 4 2 051 . 9 0 305,90 25Z04.70 Z1204.70 12.00 990.75 1,00.2.75 ZO.00 20.00 �13 6 31 5 . O'o 0 1 5 0 0 40.00 40.00 21300.00 2 81 - 4 0 70.07 35-37 26-50 638.14 770-08 6 6 . 8 63 11-04 53. c E, 3 134.38 104.52 31.81 142.17 105.17 649.20 00 63.00 29595.61 • • VOUCHREG CITY OF MAPLEWOOD PAGE 9 12/04/99*2'.' 11:3114 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK NUMBER NUMBER DATE NAME DESCRIPTION AMOUNT AMOUNT EQUIPMENT - OTHER 1 4 19190 250'316 0 12/14/92 EVERGREEN LAWNS TREATMENT FOR FRONT LAWN 5 2! st 50 5Z.50 19191 260400 12/14/92 FAUST, DANIEL TRAVEL & TRAINING 16.00 VEHICLE ALLOWANCE 30.91 46.91 19192 260677 12/14/92 FINA OIL AND CHEMICAL COMPANY REFUND OF ESCROW 18-�000.00 INTEREST ON INVESTMENTS 1 19,605.07 191913 300500 12/14/92 G & K SERVICES UNIFORMS & CLOTHING 8th .9 UNIFORMS UNIFORMS 13.07 UNIFORMS 46.35 32. 6 . 5 0 19194 3017Z5 1 1 4/ ' 2-' GENERAL OFFICE PRODUCTS RENTAL OF PANELS 81.00 RENTAL OF PANELS 2-1 I . 0 0 11 00 19195 310400 12/14/92 GOODYEAR TIRE COMPANY REPAIR & MAINT/VEHICLE 271 .00 271.00 19196 320200 12/14/92 GRACE, DUANE OFFICE TIME MEETINGS & INSPEC 1 1 19199 320293 12/14/92 GREAT LAKES DISABILITY SUPPLIES OFFICE 12.00 IZ.00 19198 320375 12/14/92 DAVID M.GRIFFITH & ASSOCIATES FEES CONSULTING 3 3 19199, 320525 12/14/92 GRUBER'S POWER EQUIPMENT SUPPLIES - EQUIPMENT 4.19 4.19 19200 •30240 12114/92' RICK HANGSLEBEN VEHICLE ALLOWANCE 19.76 19.76 19201 350925 12/14/92 HOLIDAY CREDIT OFFICE FUEL & OIL 24.45 24.45 19202 370076 12/14/92 HUGHES & COSTELLO PROSECUTION SERVICE 385.52 PROSECUTION SERVICES 4 4 19203 390300 1c**/14/92 INDUSTRIAL SUPPLY SUPPLIES EQUIPMENT 38.39 38.351 19204 400735 12/14/92 JWP INFORMATION SYSTEMS TELEPHONE 650.76 EQUIPMENT OFFICE 488-85 EQUIPMENT PURCHASED 51.:. . 6 4 1 19205 401100 12/14/92 JET PRINT SUPPLIES OFFICE 179.83 179-83 19206 410420 12/14/92 KELLER ELECTRIC INC. REPAIR & MAINT/BLDG & GROUNDS 180.00 180.00 19207 410450 12/14/92 KELSEY, CONNIE VEHICLE ALLOWANCE 6 4 6. 4 19208 450125 1 -7 Z /1 L.E.T.N. TRAVEL g.. TRAINING 418. in -11.00 488.00 1 151 2 0 9 450607 l.:"::. f 1 4f =1 LAKE COUNTRY CHAPTER ICBO SUBSCRIPTIONS & MEMBERSHIPS 20.00 20.00 V 0 U C HREG 1902-12-5 5402057 12/14/92 MIDWEST CHILDREN'S COPY OF VCR TAPE PAGE 10 ITEM CHECK 11:34 AMOUNT AMOUNT CITY OF MAPLEWOOD 22-37 22-37 1118Z3100 VOUCHER/CHECK REGIrSTER 106.42 • E-3. - •-3- 6 FOR PERIOD 11 55 .83 VOUCHER/ 58-36 55.83 55 .83 CHECK VENDOR CHECK VENDOR 34-94 NUMBER NUMBER DATE NAME ITEM 69.27 69-27 ZtZ69.51 Z Z6? .5 1 DESCRIPTION Z02-14 19210 450800 IZ/14/92 LAKELAND FORD SUPPLIES 500.00 881.82 60.92 - VEHICLE 28.00 19211 460541 le-_'114192 LEAGUE OF MINNESOTA CITIES SUBSCRIPTIONS & MEMBERSHIPS 131.21 �o 192 470700 6.92 LILLIE SUBURBAN NEWSPAPERS PUBLISHING 12-17 19.09 17-60 17.60 LEGAL & FISCAL 10 10.5Z 10.52 LEGAL & FISCAL 1 19384.80 20 LEGAL & FISCAL 1,045.45- 901 .00 LEGAL & FISCAL 0 4 0 LEGAL & FISCAL 3 212: 0 0 0 2 �3 6,00 LEGAL & FISCAL 845.00 3 3 c2`0 . 00 PUBLISHING 10 19213 490304 12/14/92 LUNDIDIANE 20.00 ZO.00 PROGRAM REGISTRATION REFUND 0 19214 49042-15 12/14/92 LUTHER JONES - AMWAY DI ST. SUPPL-IES - EQUIPMENT _ 19.2' 15 500010 1 4*` / 1 / 9 2 M & R SIGN SIGNS & SIGNALS 0 19216 500580 12/14/92 M.P.H. INDUSTRIES, INC. SUPPLIES - VEHICLE 19217 500775 12/14/92 M.T.E. INkC. SUPPLIES - it EQUIPMENT - OFFICE 19218 •01505 IZ/14/92 MAGLICH, GRETCHEN B. TRAVEL & TRAINING TRAVEL & TRAINING VEHICLE ALLOWANCE 1921Q 511250 162*/14/92 MARTIN LUMBER SUPPLIES - VEHICLE 19220 511700 12/14/92 MATHEYS, ALANA TRAVEL & TRAINING VEHICLE ALLOWANCE 511750 12/14/92 MAUTZ PAINT COMPANY SUPPLIES - JANITORIAL 530500 12'11419Z MENARDS MA114TENANCE MATERIAL 531300 12/14/9Z METRO INSPECTION DERV ICE ELECTRICAL INSPECTIONS 540090 MIDLAND NUR'SERY LAND IMPROVEMENT LAND IMPROVEMENT LAND IMPROVEMENT LAND IMPROVEMENT LAND IMPROVEMENT LAND IMPROVEMENT LAND IMPROVEMENT LAND IMPROVEMENT LAND IMPROVEMENT R ETA INAGE 1902-12-5 5402057 12/14/92 MIDWEST CHILDREN'S COPY OF VCR TAPE PAGE 10 ITEM CHECK AMOUNT AMOUNT 22-37 22-37 1118Z3100 -00, 106.42 • E-3. - •-3- 6 55 .83 58-36 55.83 55 .83 35.53 34-94 461.10 25.00 25.00 69.27 69-27 ZtZ69.51 Z Z6? .5 1 Z02-14 •202-14 381.82 500.00 881.82 60.92 28.00 131.21 131.21 6.92 12-17 19.09 17-60 17.60 10.5Z 10.52 1 19384.80 20 1,045.45- 901 .00 6 4 0 3 212: 0 0 0 2 �3 6,00 845.00 3 3 c2`0 . 00 3,371.30- 20.00 ZO.00 id VOUCHREG 12/04/92 11:34 CITY OF MAPLEWOOD VOUCHER /CHECK REGISTER FOR PERIOD 1 I TEM AMOUNT 187 . 9:3, 300.00 Z 40.00 638.00 150.00 46-8 . 00 '759.00 2 50-59- 151-77 292.90 900.00 20-86 10.00 77.53 65.00 85-65 Elo. 00 48,381-07 57135-34 140-92 208.39 185 -58 1 1 .191 . 1- 1 350.00 86.40 850 - -'34 7 375.97 72'_�* 0 . 0f PAGE 1-1 CHECK AMOUNT 187 .98- 3 40.00 41486.00 101.1 18. 292.90 900.00 20-86 10.00 77.5 65.00 85.65 50.00 537865.72 18 El . 58 184.51 350.00 �6-'6 - 4 0 122 .14 375.97 VOUCHER/ CHECK VENDOR CHECK VENDOR NUMBER NUMBER DATE NAME ITEM DESCRIPTION 19226 540755 12/14/92 MINN COUNTY ATTYS ASS14 B . OOKS 19 2- 2 7 540875 12/14/92 MINN. DEPT-OF PUBLIC SAFETY REPAIRS & MTNCE./EQUIPMENT REPAIRS & MTNC-E. /EQUIPMENT 192121*18 551500 12/14/92 MN POLLUTION CONTROL TRAVEL & TRAINING 19229 570050 12/14/92 MOBILE EMERGENCY SYSTEMS, INC. REPAIR MAINT VEHICLE REPAIR & MAINT/VEHICLE SUPPLIES - VEHICLE SUPPLIES - EQUIPMENT REPAIR & MAINT/VEHICLE 19230 570090 12/14/92 MOGREN BROS. MAINTENANCE MATERIAL fr MAINTENANCE MATERIAL 19 C* 3 1 570500 12/14/92 MOTOROLA, INC REPAIR MAINT RADIO 19232 630020 12/14/92 NAI ARCHITECTS FEES CONSULTING 19233 630041 12/14/92 NRPA PUBLICATIONS 1.9234 630227 12/14/92 NATIONAL ARBOR DAY FOUNDATION BOOKS SUBSCRIPT IONS & 19235 630600 12/14/92 NATIONAL BUSINESS SYSTEMS MEMBERSHIPS SUPPLIES OFFICE 19236 630935 12114192 NCR REPAIRS MAINT/EQUIPMENT 19L3 7 640805 12/14/92 NELSONS AUTO SERVICE REPAIR & MAINT/VEHICLE 19238 660310 12/14/92 NORMS TIRE SALES INC. REPAIR & MAINT/VEHICLE 19239 660800 12/14/92 NORTH ST. PAUL CITY OF AWARDED CONSTRUCTION CONTRACTS OUTSIDE ENGINEERING FEES UTILITIES UTILITIES 19240 660905 12/14/92 NORTH STAR WIPER & INDUSTRIAL SUPPLIES - JANITORIAL 19241 661108 12/14/92 NORTH STAR WIPER & INDUSTRIAL SUPPLIES - JAI41TORIAL 19242 661,175 12/14/92 NORTHERN AIR CORP BUILDING IMPROVEMENT 19243 661180 12/14/92 NORTHERN AIRGAS INC. SUPPLIES - EQUIPMENT 19244 661755 12/14/92 NORTHERN STATES POWER U T I L I1" I E'S UTILITIES 19 245 6618ZO 12/14/92 NORTHLAND REFRIGERATION 19246 REPAIR & MA INTO BLDG & GROUNDS 670950 12/14/92 NYSTROM PUB'LISHING COMPANY INS I TEM AMOUNT 187 . 9:3, 300.00 Z 40.00 638.00 150.00 46-8 . 00 '759.00 2 50-59- 151-77 292.90 900.00 20-86 10.00 77.53 65.00 85-65 Elo. 00 48,381-07 57135-34 140-92 208.39 185 -58 1 1 .191 . 1- 1 350.00 86.40 850 - -'34 7 375.97 72'_�* 0 . 0f PAGE 1-1 CHECK AMOUNT 187 .98- 3 40.00 41486.00 101.1 18. 292.90 900.00 20-86 10.00 77.5 65.00 85.65 50.00 537865.72 18 El . 58 184.51 350.00 �6-'6 - 4 0 122 .14 375.97 VOUCHREG CITY OF MAPLEWOOD PAGE 1Z 11:34 VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK NUMBER NU14BER DATE NAME DESCRIPTION AMOUNT AMOUNT PUBLISHING 2 2 19247 630650 12/14/92 ODEGARD, ROBERT TRAVEL & TRAINING 132.44 REPAIR & MAINT/VEHICLE 10.00 142.44 1':x;::4,_ 9 16. 0 0 12--' 14I` Z OSTER, ANDREA PROGRAM SUPPLIES ;:8.72 28.72 19249 700700 12/14/92 PALEN KIMBALL CO. REPAIR & MAINT/BLDG & GROUNDS 374.76 374.76 1 912.1 50 710100 12/14/942 PEAT MARWICK MAIN AUDIT OF FINANCIAL STATEMENTS 3 3 19:,:51 ' 711320 1 14 / 9.*2* PETERSON, BARB PROGRAM REGISTRATION FEES 25.00 25.00 19252 711500 IZ/14/92 PHOTOS TO GO DEVELOP PHOTOS 9.05 PHOTO DEVELOPING 12.63 PHOTO DEVELOPING 4.14 PHOTOS 5.21 SUPPLIES - OFFICE 16.661 47.67 19253 711550 12/14/92 PIN WORKS METAL PINS FOR PUBLIC TO BUY 165.83 165 .83 19254 712100 14/92 PITNEY BOWES INC. REPAIR & MAINT/EQUIPMENT 310.50 310.50 19 f2e 5 5 72076 1Z/14/92 PREFERRED RISK CONSULTANTS FEES - CONSULTING 170.00 170.00 19256 740050 12/14/92 R.B. WHITACRE CO. SUPPLIES - EQUIPMENT Z1.15 41.15 1982.57 741:--' 0 0 12 / 14 / 9 4:21 RAINBOW FOODS PROGRAM SUPPLIES 28.61 PROGRAM SUPPLIES 30.67 59.28 19258 741330 12/14/92 RAMSEY COUNTY SUPPLIES - OFFICE 84.00 CENTERLINE PAINT, PROJECT 87-45 459. 1 2 CENTERLINE PAINT, PROJECT 88-12 6Z8.46 SHOULDER PAVING, PROJECT 92-11 15 1 701.00 DATA PROCESSING OCT- 1995-2 39.16 DATA PROCESSING OCT 1992 48.05 DATA PROCESSING OCT 199Z 15.92 16,': 75.71 19259 741555 12/14/92 RAMSEY COUNTY PTAC TRAVEL & TRAINING 200.00 200.00 1 60 742110 12/14/92 RAMSEY ElylERG. MEDICAL SERVICES TRAVEL & TRAINING 4 4 1929'.1 751.450 1 ZZ/ 14/92 RITZ CAMERA SUPPLIES EQUIPMENT 57.09 157.09 192-* 6 2 761200 IZ/14/92 ROAD RESCUE SUPPLIES EQUIPMENT 24 L 3.89 243.89 19 f63 780300 1 14 ec! OFFICE PRODUCTS INC. SUPPLIES OFFICE 191.11 SUPPLIES OFFICE 16.50 SUPPLIES OFFICE 1.11 SUPPLIES - OFFICE 18.45 SUPPLIES -- OFFICE 113.59 VOU("*HREG CITY OF MAPLEWOOD PAGE A3 1 04/92 11:34 V0UCHER/CHEC1-*' REGISTER FOR PERIOD It VOUCHER/ CHECK VENDOR C HE C VENDOR ITEM ITEM CHECK NUMBER NUMBER DATE NAME DESCRIPTION AM OUNT AMOUNT SUPPLIES - OFFICE 63.68- SUPPLIES - OFFICE 7 S UPPL I ES - OFFICE 7.69- SUPPLIES - OFFICE 9 6-1 - 260.1-S-8 19264 780460 12/14/92 SAFETY KLEEN CORP S PARTS & ERVICE 88.13 88-13 19265 780740 12/14/92 SAVOIE SUPPLY COMPANY, INC. SUPPLIES JANITORIAL 26-22 26.2', 19266 790150 12/14/92 SCHMOOCK, JOHN UNIFORMS CLOTHING 20.00 2-* cl . 0 0 19267 800075 IZ/14/9Z SEARS SMALL TOOLS 167.06 SUPPLIES - EQUIPMENT 20.20. 187.26 19268 820210 12/1,4/92 SIMONSON TREE SERVICE TREE SERVICE 1 I 236.90 1 9 6 9 831600 12114/902! SPS OFFICE PRODUCTS SUPPLIES - OFFICE 15r21- SUPPLI - OFFICE 74.27 SUPPLIES - OFFICE 147.75-1 SUPPLIES - OFFICE 1114.41 SUPPLIES - OFFICE 65.24 S UPP L I ES - OFFICE 42-f . 2* 4 OFFICE SUPPLIES 50.77 SUPPLIES - OFFICE 33N97 SUPPLIES - OFFICE 4.21 SUPPLIES - OFFICE 14.40 SUPPLIES - OFFICE 643.54 19270 840275 12/14/92 ST. JOHNiS HOSPITAL COPIES OF MED. RECORDS 9.75 RECORDS 3.00 122.75 19271 840300 IZ/14/92 ST.PAUL BOOK & STATION SUPPLIES - OFFICE 123.11 123.11 19272 840399 12/14/92 ST. PAUL, CITY OF REPAIR & MAINT/EQUIPMENT 165.77 REPAIR & MAINT/RADIO 15)2.78 REPAIR & MAINT/RAD10 416.45 775.00 19273 84w I00 12/14/92 STANDARD SPRING & ALIGNMENT REPAIR & MAINT/VEHICLE 397.81 397.81 19274 84e" --'Z00 1 e2' / 14/92 STAPLES, PAUL INE PROGRAM SUPPLIES 17.89 TRAVEL & TRAINING 15.0cl 19275 843575 12/14/92 STREICHERS GUNS SUPPLIES - RANGE 2:41 .76 241.76 19276 850620 12/14/92 SUTHERLAND, LINDA PROD REGISTRATION REFUND 25.00 25.00 1. c2: 860080 12/ 14/.!2_ T.A. SCHIFSKY & SONS, I N c T.A. D SCHIFSKY & SONS 1 1 19278 8i_0'- -' 12/14/92 T. J. AUTO PARTS SUPPLIES - VEHICLE 10.14 SUPPLIES - VEHICLE 25.35 35.49 VOUCHREG 12/04/92 11:34 CITY OF MAPLEWOOD VOUCHER/CHECK REGISTER FOR PERIOD 11 VOUCHER/ CHECK AMOUNT AMOUNT 138.52 CHECK VE14DOR CHECK VENDOR ITEM NUMBER NUMBER DATE NAME DESCRIPTION 19279 8•0305 12/14/92 T.J.T. - SHIRTS PROGRAM SUPPLIES 19280 860650 12/14/92 TARGET STf__iRES-CPC A/R SUPPLIES - EQUIPMENT 21.30 103-181 - - 99.63 SUPPLIES - OFFICE 66.51 Z9.951- PROGRAM SUPPLIES 26.95 122.87 SUPPLIES - JANITORIAL 19281 880675 12/14/92 TROPHIES UNLIMITED PROGRAM SUPPLIES 19282 880750 12/14/92 TROY CHEMICAL I,NDUSTRIES SUPPLIES JANITORIAL 19.283 881320 12/14/92 TWIN CITIES TRANSPORT AND TOWING 19284 881800 12/14/92 TWIN CITY INDUSTRIAL MOTOR REP REPAIRS MTNCE./EQUIPMENT 38.00 8.22 46.ZZ REPAIRS v MTNCE. /EQUIPMENT 19285 882300 12/14/92 TWIN CITY SAW SERVICE UNIFORMS CLOTHING 19286 882800 12/14/92 TWIN CITY TRANSPORT TOW 19287 c�()0100 I4/14/92 UNIFORMS UNLIMITED UNIFORMS CLOTHING UNIFORMS UNIFORMS UNIFORMS UNIFORMS CLOTHING UNIFORMS CLOTHING UNIFORMS CLOTHING UNIFORMS CLOTHING UNIFORMS CLOTHING 1921-E-1.8 900170 12/14/92 UNITED ELECTRIC COMPANY MAINTENANCE MATERIAL 19289 910500 12/14/92 VASKO RUBBISH REMOVAL GARBAGE PICK-UP GARBAGE PICK-UP-1902 E CO RD B 1921.710 934700 12/14/92 WATER PRODUCTS MAINTENANCE MATERIAL WATER PRODUCTS CO. 19291 940505 12/14/92 WEGWERTH JUDY REFUND PROGRAM REGISTRATION 19292 940555 1.2/14/92 WEILAND, ELIZABE-rH VEHICLE ALLOWANCE TRAVEL TRAINING 19293 940655 12/14/92 WERMAGER, CONNIE TRAVEL & TRAINING VEHICLE ALLOWANCE 19294 940700 12/14/92 WESCO SUPPLIES - EQUIPMENT 19295 942065 12/14/92 WILD BIRD STORE PROGRAM SUPPLIES 942250 12/14/92 WILDLIFE LITHOGRAPHS, INC. PROGRAM SUPPLIES PAGE 14 ITEM CHECK AMOUNT AMOUNT 138.52 138.52 158.47 56.58 26.61 '_'5 - 84 .327.50 159.75 159.75 57.60 57.60 Z1.30 133`8 . '-r 190.54 3Z8.79 199-12 199.12 21.30 21.30 103-181 - - 99.63 66.51 Z9.951- 83-50- 26.95 122.87 251.41 42-25 599.98 93.72 93.72 329.09 560.20 11043.70 447.30 1 .00 50.00 50.00 16.38 29.90 46.28 38.00 8.22 46.ZZ 69.80 69.80 39.70 39.70 9.55 9.55 E I i ,I VOUCHREG CITY OF MAPLEWOOD PAGE 15 -Z. __. __ .4 _1_.._3_.4_ _ - _ - - - - -- V �� U C H E R /CHECK REGISTER- { FOR PERIOD 11 VOUCHER/ CHECK VENDOR CHECK VENDOR ITEM ITEM CHECK NUMBER NUMBER MATE NAME DESCRIPTION AMOUNT AMOUNT I 1 9297 970706 '.12/14/92 YOCUM OIL CO PREPAID EXPENSE PREPAID EXPENSE 6 i .. . ... .. PRA I 1?. EXPENSE _ . _ _.. _. _..... 16 13 5 42 19Z98 950200 12/14/92 ZAPPA, JOSEPH PURCHASE OF NO LEAD GAS 4.42 PURCHASE OF NO LEAD GAS PURCHASE OF NO LEAD GAS -�•- - -- -_- --- _- _- __-- _- - -_ - -: - .�_.__- _- _- ___-- __ -___ ___..- __--- -._ -'� .- ��--- �.. - - -__ 1 980SOO 1 / 14 ZAkNOTH ��tJSHf�ORI��� INC . SUPPLIES - VEHICLE 5� . 9z • 19300 980500 12/14/92 ZEP MANUFACTURING COMPANY SUPPLIES JANITORIAL 91 , 1 1 r 91.11 TOTAL CHE __ 8979,536.77 I I ; vii ,,., ! ; 4e 47 I 4R _.... _.. _._.._... _....._..- . _._ ._...w_ ..____.. _... w ..... ...4._._:.._. Y ._.. ......:......_..... _....... -.._.. _.............. _..... _ c; i s i , Iif AMOUNT 267.63 267.63 267.63 304.15 267.63 3,266.22� 1,071.20 2,036.93 1,792.39 805~30 1,033. 19 1,1z5.49 297.32 1,166.l0 165.63 2,369.82 912.50 556.01 1,405.30 1,550.05 1,229.30 181.28 1,040.50 561.35 6 653~40 - CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD - CHECK 'DAT'ED---- - PAYEE,-, - 0029488 JOSEPH ZAPPA 0029489 11/20/92 DALE CARLSON 0029 490 11/2{/92 GEORGE ROSSBACH 0029491 11/20/92 GARY W BASTIAN =` 0029492 11/20/92 FRANCES L JUKER 0029493 11/20/92 MICHAEL A McGUIRE ()029494 ' 1 1 /20/92 THERESE CARt-SON `~ 0029495 11/20/92 GAIL BLACKSTONE 0029496 11/20/92 GRETCHEN MAGLICH 11/20/92 GINA CASAREZ 0029498 ' 11/20/92 DAVID J JAHN 0029499 11/20/92 LyLE SWANSON 002950),') 11/20/92 LARRY J CUDE -~ 0029501 11/20/92 ANDREA J OSTER 0029502 11/20/92 WILLIAM MIKISKA 0029503 11/20/92 DANIEL F FAUST � - 0029504 ' 11/20/92 LINDA ZICK 0029505 11/20/92 DEBORAH DEHN _ 0029506 11/20/92 RICHARD HANGSLEBEN ~� 0029507 11/20/92 ALANA K MATHEYS 0029508 11/20/92 DELORES A VIGNALO 0029509 11/20/92 CHELEN GORE ~^ 0029510 11/20/92 BRUCE AwDERSON 0029511 11/20/92 CAROLE J ANDERSON 0029512 11/20/92 LUCILLE E AURELIUS 0029513 11/20/92 BETTY D SELVOG 0029514 11/20/92 PATRICIA FRY AMOUNT 267.63 267.63 267.63 304.15 267.63 3,266.22� 1,071.20 2,036.93 1,792.39 805~30 1,033. 19 1,1z5.49 297.32 1,166.l0 165.63 2,369.82 912.50 556.01 1,405.30 1,550.05 1,229.30 181.28 1,040.50 561.35 6 653~40 AMOUNT 1,271"70 687.6 1,1;i1.31 674.20 1,117.20 1,113.40 974.35 99.20 98.18 99.66 69.25 90.74 108.50 105.40 102.30 95.20 96.69 z01.90 95.20 95.20 101.15 92.23 96.16 90.74 90.74 90.74 CITY OF EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD CHECM NUMBER-- -- CHECK DATED PAYEE' . {»}29515 --- --- 11/20/92 - LOIS 0029516 11/20/92 CONNIE L KELSEY 0029517 11/20/92 LORRAINE S VIETOR ClV&.5518 11/20/92 PATRICIA A HENGLEY 0029519 11/20/92 CAROL JAGOE 0029520 11/20/92 JEANETTE E CARLE 0029521 11/20/92 SANDRA OLSON ' 0029522 11/20/92 ELIZABETH HAAS 0029523 11/20/92 MERVIN BERGER ' . 00629524 11/20/92 MARIE ALLEN ' 0029525 1l/20/92 JOANNE CUNNIEN - 0029526 11/20/92 WESLEY TOBIN ` 0029527 11/20/92 MARY LIBHARDT | 0029528 11/20/92 SHIRLEY LUTTRELL 0029529 11/20/92 LUCILLE CAHANES 0029530 11/20/92 LEANN KAUP 0029531 11/20/92 SANDRA JONES 0029532 11/20/92 GRACE CAPRA 0029533 11120192 PHYLLIS ERICKSON 0029534 11/20/92 BETTY EDDY 0029535 11/20/92 MARGARET MoDONALD ' 0029536 11/20/92 MARY LOU LIEDER 0029537 11/20/92 BETTY MOSSONG 40 0029538 11/20/92 ALENE HUNT 0029539 11/20/92 MARIAN JUNGEMANN 0 0029540 11/20/92 LORRAINE ROSAUER 0029541 11/20/92 LORRAINE STEINBRING ' AMOUNT 1,271"70 687.6 1,1;i1.31 674.20 1,117.20 1,113.40 974.35 99.20 98.18 99.66 69.25 90.74 108.50 105.40 102.30 95.20 96.69 z01.90 95.20 95.20 101.15 92.23 96.16 90.74 90.74 90.74 ^� CITY OF »1APLEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS ' FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATED PAYEE `~ ~= ' 0029543 1 1/20/92 - 0029544 11/20/92 . - {x}29545 4W 0029546 11/20/92 0029547 11/20/92 ()0295484 1 1/20/92 0029549 11/20/92 0029550 11/20/92 0029551 11/20/92 °~ ' 0029552 1 1 /20/92 0029553 11/20/92 0029554 11/20/92 w` ' 0029555 1 1/20/92 0029556 11/20/92 ' 0029557 11/20/92 0029558 1 1/20/92 0029559 11/20/92 0029560 11/20/92 0029561 11/20/92 0029562 11/20/92 0029563 1l/20/92 0029564 11/20/92 0029565 11/20/92 0029566 11/20/92 0029567 11/20/92 0029568 11/20/92 GLORIA JOHNSON DIANE GOLASKI FLORENCE STELLA JUDY WIDHOLM PHYLLIS LOFGREN MARION CLARK ARMELLA PODGORSKI HELEN KING GUNBORG MOWCHAN MARY FISCHER ROSE MARIE MANDERS CAROLYN EICKHOFF THEODORE HAAS MILO THOMPSON ELSIE WIEGERT SYLVIA BROWN MILDRED DEHEN THELMA LING KATHLEEN DITTEL CAROLINE WARNER ANNETTE LACASSE BEVERLY OGILVIE RICHARD LOFGREN AUDREY DUELLMAN JUDITH GOLDEN LORRAINE PETGCHEL RITA FREDERICKSON uts AMOUNT 92.23 98.18 89.25 98.18 95.20 104.13 92.2�� 10l.15 95.20 101.15 95.20 98.18 99.66 99.20 l08.50 104.13 111.60 95.20 92.23 99.20 90.74 z01.l5 123.48 104.13 96.69 96.69 92.23: lob - CITY OF MAPLEWOOD 0004 EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD [�fECK DATED PAvEE AMOUNT MARGARET EARLEY 100.75 40 . 0��� LOFGREN _11_/�/� _DELORES 101.1� 0029571 11/20/92 LINDA DUNN ' 98. 18 ' `- C'o2.�572 11 /20/92 MILDRED BURKE 92.23 . 0029573 11/20/92 BERNICE MORIS 101.15 0029574 11/20/92 DONALD WIEGERT 99^20 VV25575 11/20/92 LYLEALLEN � 102.30 w� 0029576 11/20/92 DORIS BROADY _ 90. 74 440 0029577 11/20/92 ALICE MILLER 90.74 0 029578 11/20/92 MILDRED IVERSEN �8.18 w� _0029579 11/20/92 EDITH STOTTLEMYER 92.23 0029580 11/20/92 HELEN DICKSON 89.25 0029581 11/20/92 CAROLE BERGER — z01.15 w� 0029582 11/20/92 JOAN COTTRELL 92.23 0029583 11/20/92 ELSIE ANDERSON 96.69 00x29584 11/20/92 JENNETTE BUNDE 95.20 w* 0029565 11/20/92 MARGARET mORRISON 95.20 ^� 0029586 11/20/92 WILLIAM SCHNE'LMAN 99. 66 ^ 0029587 11 MARCELLA WATSON 101.15 0029588 11/20/92 JOAN CARR 92. 23 m� 0029589 11/20/92 BETTY BERGLUND 119.00 0029590 11/20/92 ESTHER DOLLERSCHELL 92.23 w� 0029591 11/20/92 GRACE LOCKE 96.G9 ^V 0029592 11/20/92 DELORES SCHIPP 95.20 0029593 11/20/92 CLAIRE HEALY 92.23 *� 0029594 11/20/92 LORRAINE FISCHER 12E\. 65 mm 0029595 11/20/92 RICHARD WOLSZON 9g,20 0 CITY OF MAPLEWOOD 0 ti.# ti. 5 EMPLOYEE GROSS E ARNIN G S FO R T HE C U RRENT PAY PER IOD 1 {•.. } iR95,r.• i . }N.'r M.. KI I l SUP { N 2 0!rri' ..f 59 11 f 2 » 92 GLAD Y S SASS 0029600 ANNE FOSBURGH 2960 1 i 1 f' F«. t32 PATRICIA TH1..: MPSON /20 /92 MARY KAY i} PAL}»'}NK 1 �::Sj- ;x 3 L.. M • »• } }»» 61 �.. { .L .M f !»» j ..• ' 92 } '1 i.... } t t ° [..r •1 f ., " «t () t» :_j 6 f »j 5 11 f 2 _3 2 tJ (. »{ A N 1 S •} E t' } I S V E 0 D S E N 1 4 4 39 +�+ t }r} 2 9f:% } r } 6 1 � f }�« 3 » ffr P� L... L 1 1 P E } U L L E } 's 7 i5 I } «• } » ) 2 ": -,46( - -)7 � .i. f }..r �� C• f 7 10L F 1 lAR 1 iN60N 1 3l }rr x ' 3 ; 2. » s `4 x 4t% �• } »� } »} }:.» : � »j = 1 f' }:.. } »} f t b« R O B i E D i:...1.... 1... } �• .t.;. 6 S TILL .L s»; 4 G x 8 V li F ! »X } . � 6 .L i .f. r • i.:.. »} : T t ..T L« DONALD # w }`% F"3 k... l ' t } " 7 # i, 2 • M x 4rt 0 2 9 6 1 : 11 f' }»r /9 }..r S C OTT #.... S • !" F F L hi .�. ti..! = ..J s «f x .L r JOHN %f BAP,-41CK M a i:4 3. it t 3 2 D F'7 L l..r }"'1 tj S 0 i 'i -{ 7 1 546. X k ' 1 � 6s a� i x .l► }•'} } »} }».. i3 t L.r .J► r t } «. } »} ,! 1;,; KE } + �4 B E ) T � .! }.«� 0 0 _ CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATED PAYEE 0029623 0029624 - -' - 0029625 0029626 0029627 - ' - 0029628 0029629 0029630 0029631 0029632 0029633 0029G34 0029635 0029636 0029G37 0029638 0029639 0029640 0029641 0029642 0029643 0029G44 0029645 0029646 0029G47 0029648 0029649 11/20/92 11/20/92 - 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 1l/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 11/20/92 THOMAS J SZCZEPANGKI VIRGINIA DOWDLE CABOT V WELCHLIN RICHARD J LANG DALE RAZSKAZOFF MICHAEL RYAN MICHAEL J HERBERT RICHARD C DREGER GREGORY L STAFNE RONALD D BECKER KEVIN R "ALWEG DERRELL T STOCKTON PAUL G PAULOS-JR. RICK A BOWMAN FLINT D KARIS STEPHEN J HEINZ JO1 - - IN FRAS LE R DAVID M GRAF DAVID J THOMALLA STEVEN PALMA ROBERT E VORWERK JOSEPH A BERGERON JAMES MEEmAM JON A MELANDER SARAH SAUNDERS JAMES M EMBERTSON DUANE J WILLIAMS AMOUNT 1, 544.08 1,221.17 1,807"05 1,546.87 1,546.87 1,901.91 l,603.11 1,802.10 1,840.30 1,951.33 2,245.70 1,665.11 1,635.68 1,746.70 1,866.96 1,967.86 l,729.57 1,617.74 1,7z4.28 1,664.16 1,919.59 z,769.31 1,870.79 1,405.5G 1,733.70 1,499.22 40 CITY OF MAPUEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS — FOR THE CURRENT PAY PERIOD 4W U 40 {0x29650' 11/20/92 JANET L RABINE w� 0029 6 51 11/20/92 JULIE A STAHNKE 0029652 11/20/92 SCOTT K BOYER 0029653 11/2()/92 CAROL NELSON 40 0029654 11/20/92 JOSEPH FEHR 0029655 1l/20/92 JILL PETERS ` 00x29656 11/20/92 JAYME L FLAUG�IER 0029657 _ 1l/20/92 JUDITH WEGWERTri 0029658 11/20/92 KENNETH G HAIDER ' 0029659 11/20/92 JUDY M CHLE8ECK �w 0029660 11/20/92 WILLIAM PRIEFER 0029661 11/20/92 GERALD W MEYER 0029662 11/20/92 P IChAEL R KANE «� 0029663 11/20/92 BRYAN NAGEL 0029664 11/20/92 DAVID P LUTZ 00296Fj5 11/20/92 JAMES DARST 0029666 ' 11/20/92 HENRY F KLAUSIMG 0029667 11/20/92 JOHN SCHMOOCK 40 0029668 11/20/92 RONALD J HELEY �� 0029669 11/20/92 ERICK D OSWALD 0029670 11/20/92 RONALD L FREBERG 0029671 11/20/92 WILLIAM C CASS 0029672 11/20/92 RANDA� LIwDBLOM 0029673 11/20/92 JAMES G ELIAS 0029674 11/20/92 JOHN DU CHARME �w n� 0029675 11/20/92 DENNIS L PECK 002967G 11/20/92 WIL�IAM PRIEBE AMOUNT 1,536.74 1,406.16 1,507.62 1,985.53 1,464.93 1,178.40 1,448.99 563.t6 2,359.94 1,232.50 z,362.z0 l,271.a2 2,127.15 1,320.56 1,345.28 954.33 1,349.06 1,338.83 1,374.39 1,343.44 1,259.3B 1,900~50 1,260.51 1,782.07 1,116.50 1,482.10 1,559.83 i ~ �� - CITY OF MAPLEWOOD 0008 EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATED PAYEE AMOUNT 11/�/92 BRUCE A IRISH 1,974.90 0(__)29678 11/20/92 WALTER 01 1,509.37 ,~ 0029679 11/20/92 THERESA METZ l,283.63 0029680 11/20/92 JOHN R LOFGREN 1;125.06 -� 0029681 11/20/92 ROBERT D ODEGARD 2,zE4.27 0029682 11/20/92 LO3S J BRENNER 1,210.90 ` 0029683 11/20/92 BARBARA A KRUMMEL 584.98 ~- 0029684 11/20/92 PAUL IP%4E STAPLES 0029685 11/20/92 MARGARET KUNDE ~~ 123.75 0029686 11/20/92 ROBERT S ANDERSON 1,199.70 - 0029687 11/20/92 DENNIS P LINDORFF 1,222.l0 0029688 11/20/92 WILLIAM GARRY 1,199.70 0029689 POLAND B HELEY z,245.30 ~~ 0029690 11/20/92 MARK A MARUSKA 1,6z9.70 0029691 11 /20/92 JAMES SCHINDELDECKER l,165.30 � 0029692 11/20/92 MYLES R BURKE 1,267.70 - 0029693 11/20/92 SHERRAL MILLER 135.30 ,~ 0029694 11/20/92 SHERYL MORTOm 71.50 0029695 11/20/92 ROBYN HULDEEN 204.00 -� 0029696 11/20/92 DENISE BALDwIw 27.00 0029697 11/20/92 CARRIF SCHLUNDT 171.00 ,~ 0029698 11/20/92 JOLAINE 0-SON 108.00 - 0029699 11/20/92 RACHEL ERSFELD 63.00 0029700 11/20/92 LISA GILBERTSON �~ �0.00 0029701 11/20/92 ROY G WARD 4z9.02 - 0029702 11/20/92 DOUGLAS J TAUBMAN 1,531.70 �� 0029703 11/20/92 JANET M GREW xAYMAN 770.04 EMPLOYEE GROSS EA CITY OF MAP�EWO�D xmImuS AND PAYROLL DEDUCTION CHE|��� FOR THE CURRENT PAY PERIOD � - CHECK NUMBER CHECK DATED PAYEE 0029704 11/20/92 JEAN NELSON q029705 11/20/92 JOANNA PRZYBILLA 0029706 11/20/92 JUDITH A HORSNELL u0-9707 11/20/92 ANN E HUTCHINSON _0029708 11/20/92 RITA MACY 002970�� 11/20/92 KATHLEEN M DOHERTY 0029710 11/20/92 MARIE BARTA 002971z 1l/20/92 GEOFFREY W OLSON 0029712 11/20/92 NANCY MISKELL 0029713 11/20/92 JOYCE L LIVINGSTON 0029714 11/20/92 TROY LANGER 0029715 11/20/92 KENNETH ROBERTS 0029716 11/20/92 THOMAS G EKSTRAND 0029717 11/20/92 mARJORIE OSTROM 0029718 11/20/92 NICHOLAS N CARVER 0029719 11/20/92 ROBERT J WENGER 0029720 11/20/92 EDWARD A NADEAu 0029721 1l/20/92 ROGER W BREHEIM 0029722 11/20/92 DAVID B EDSO;v 0029723 1l/20/92 RANDALL BELLMORE 0029724 11/20/92 DA GERMAIN 0029725 11/20/92 DENNIS M MULVANEY 0029726 11/20/92 GEORGE C SPREIGL 0029727 11/20/92 CONNIE WERMAGER 0029728 11/20/92 ELIZABETH J WEILArvD 0029729 VOID 11/20/92 �AP�EwOOD STATE BANK 0029730 11/20/92 MN STATE COMM OF REVENUE #1 AMOUNT 55g,gg 28~00 733.25 1,3l0.90 72.50 1,168.50 1,101.30 2,z24~27 471.68 595.66 1,467.09 1,574.91 l,742.90 1,43 1,455.70 1,452.99 l,356.83 1 ,390.12 881.30 1,242.90 1,362.90 1,248.5( 436.80 l,008.48 22,785.21 9,686.86 00l0 AMOUNT 9,822.88 5,192.17 10,019,32 368.75 3,737.29 29,716.{�� 111.00 231.65 286.00 154.50 b47.54 18.00 273.00 711.33 487.65 25.00 47.24 281.31 6,046.09 400.00 69.62 49.74 526.�3 9,821.99 5,499.04 366.77 9,0G9.04 ' - - CITY OF MAPLEWOOD E�lP GROSS EARNINGS Ai%4D PAYRiOLL DEDUCTION CHECKS ��- - 4 FOR THE CURRENT PAY PERIOD — tHECM DATED PAYEE 0�973-1 VOIQ 11/20/92 FIRST MINNESOTA (FICA) , 0029732 VOID 11/20/92 PUBLIC EMP RETIREMENT ASSOC _ 0029733 11/20/92 ICMA RETIREMENT TRUST-457 .` 0029734 1 1 /20/92 FIRST MINNESOTA 0029735 VOID 1 1 /20/92 CITY OF MAPLEWOOD (HCMA) � 0029736 CITY & COUNTY EMP CR UNION ^ �37 VOID � 11/20/92 UNITED WAY OF ST. PAUL AREA 00297,38 ----- VOID 11/20/92 COMMERCIAL LIFE IwSURANCE 0029739 ~�' 11/20/92 MN STATE RETIREMENT SYSTEM ' 00x29740 V0I0 11 /20/92 PUBLIC EMP, RETIREMENT ASSOC. 0029741�� - 1z/20/92 AF5CME 2725 0029742�� 11/20/92 METRO SUPERVISORY ASSOC _ 0029743~� 11/20/92 MN. MUTUAL LIFE INS. 19-3988 ~~ 0029744 20/92 MN BENEFIT ASSOCIATIOw ' 0029745~� 11/20/92 INTERNAL REVENUE SERVICE ' 0029746 �� 11/20/92 MILLE LACS CO SUPPORT & COLLEC ' 0029747 - VOID lz/20/92 DCA 0029748 VOIO 11/20/92 PUBLIC EMP RETIREMENT ASSOC 0029749 V�ID 11/20/92 PUBLIC EMP RETIREMENT ASSOC ~ 0029750�� 11/20/92 RAMSEY CO SUPPORT 8 COLLECT 0029751 VOID 1l/20/92 MEDICA CHOICE 0029752 VOID 11/20/92 GROUP HEALTH INC `~ 0029753 VQZD 11/20/92 vACATION CHECK 0029754 VOID 11/20/92 FIRST MINNESOTA (FICA) 0029755 VOID 11/20/92 PUBLIC EMP RETIREMENT ASSOC 0029756 VOID 11/20/92 PUBLIC EMP RETIREMENT ASSOC �� 0029757 VOID 11/20/92 PUBLIC EMP RETIREMENT ASSOC ~� 00l0 AMOUNT 9,822.88 5,192.17 10,019,32 368.75 3,737.29 29,716.{�� 111.00 231.65 286.00 154.50 b47.54 18.00 273.00 711.33 487.65 25.00 47.24 281.31 6,046.09 400.00 69.62 49.74 526.�3 9,821.99 5,499.04 366.77 9,0G9.04 CITY OF MAPLEWOOD 00 11 EMPLOY GROSS EARNINGS �` GS AN PAYROLL Di UCT I �.:�N CHECKS FOR THE CLIRIIENT* PAY PERIOD CHECK t�UMBER CHECK DATED, PAYEE' *TIOU N At GROSS fiz-ARNINGS AND DEj)uc-rioNs • • • err► '~ CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD -- ��� - CM - NUMBER - CHECN DATED PAYEE ! � C �029�7765- --- �12/04/92 JOSEPH ZAPPA , 002g766 12/04/92 DALE CARLSON � 0029767 12/04/92 GEORGE ROGSBACH � (JwE29768' �� ' 12/04/92 W BASTIAN 0029769 12/04/92 FRANCES' L JUKER 002g770 12/04/92 MICHAEL A McGUIRE ` {»[e 12/04/92 THERESE CARLSON -'--'- -- 12/04/92 ' GAIL BLACKSTONE ^ 0029773 12/04/92 GRETCHEN MAGLICH � 0029774 12/04/92 GINA CASAREZ 0029775 12/04/92 DAVID J JAHN 0029776 12/04/92 LYLE SWANSON ' 0029777 12/04/92 LARRY J CUDE ~~ 0029778 - ' 12/04 /92 ANDREA J OSI ER T � 0029779 12/04/92 WILLIAM MIKISKA 12/04/92 DANIEL F FAUST ~� 0029781 12/04/92 LINDA ZICK 0029782 12/04/92 DEBORAH DEHN 0029783 12/04/92 RICHARD HANGSLEBEN ' `' 0029784 -- 12/04/92 ALA0 K MATHEYS ' ' 0029785 12/04/92 DELORES A VIGNALO 0029786 12/04/92 CHELEN GORE ~� 0029787 ' 12/04/92 BRUCE ANDERSON ' 0029788 12/04/92 CAROLE J ANDERSON � 0029789 12/04/92 LUCILLE E AURELIUS | `� 0029790 12/04/92 BETTY D SELVOG � 0029791 -- 12/04/92 PATRICIA FRY i 0001 AMOUNT 267.�3 267.63 2G7.63 304.15 267.63 3,286.22 1,071.20 2,036.93 1,792.39 805.30 1,042.57 1,148.99 297.32 1,l66.10 185.63 2,36g.82 912.50 538.76 1,405.30 1,504.15 1,229.30 230.72 1,040.50 764.06 2,069.06 124.88 672.76 10 C ITY O F { -•• t ( { _ O i y EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THEE CURRENT PAY PERIOD CHECK DATED­-­ PAYEE AMOUNT 12/04/92- LOIS BEHM 1, 271. 70 0029793 12/(-")4/92 CONNIE L KELSEY r x 12/04/92 PATRICIA A HENSLEY 553,42 00297 1 L / 0 4 / 9 1: AN » •!'7 F L.. 063 —», 12/04/92 SANDRA OLSON 609" 81 (")029800 KENNETH V COLLINS 2 359. '34 '.. ELAINE FULLER 629,77 7 a +..t « s... AN THON Y (,,,� � l � 21 ! i... 4. .{.}. Lam? 00298 t 1 2/04/92 VE ? iNO3 T STILL' q � Sri r•- .«.. 0029809 12/04/92 RAYMOND J MORELLI 1 03 E. f?B 1 1 1 l.» f 0 . 4 / 92 DAVID L ARNOL 1 0 00298 L:» ! »} fi i 1.:.. JOHN J NICK 'ter 092 2 « } �..)298 i Its 12/f- JOHN C BOHL.» 1 .» ... � 1 1 002981.5 12/04/92 RICHARD M MOESC T R 1 1 546. 8 t ....t . I LA � t r r i .. ...i 1 L... f 0 � � L:.. JAMES { t G R ��` �# t»� ��•i t..� ! � � �ti q "r L.. } » } ; »t .t x I L:.. 10 - mw CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD w� -- CHECK NUMBER- ' CHECK DATED - PAYEE w� KEVIN RABBETT �� � 0029820 12/04/92 1 J SZCZEPAM! I 0029�21 12/04/92 VIRGINIA DOWDLE wm �02�822 l2/04/92' CABOT V WELCHLIN 40 0029823 12/04/92 RICHARD J LANG 002�824 12/04/92 DALE RAZSKAZOFF - 0029825- 12/04/92 MICHAEL RYAN w� 0029826 12/04/92 MICHAEL J HERBERT _ 0029827 12/04/92 RICHARD C DR.EGER �w ! 0029828 12/04/92 GREGORY L SAFNE T «� 0029829 - 12/04/92 RONALD D BECKER 0029830 12/04/92 KEVIN R HALWEG `~ 0029831 12/04/92 DERRELL T STOCKTON w� 0029832 - 12/04/92 PAUL G PAULOS-JR. 0029833 12/04/92 RICK A BOWMAN - 0025834 12/04/92 FLINT D KARIS 0029835 -- 12/04/92 STEPHEN J HEINZ 0029836 12/04/92 JOHN FRASER 0029837 12/04/92 DAVID M GRAF 0029838 12/04/92 DAVID J TMOMALL-A 0029839 12/04/92 STEVEN PALMA 0029840 l2/04/92 ROBERT E VORWERK 0029841 12/04/92 JOSEPH A BERGER*ON 0029842 12/04/92 JAMES MEEHAN 0029843 12/04/92 JON A MELANDER 0029844 12/04/92 SARAH GAUNDERS 0029845 12/04/92 JAMES M EMBERTSON AiVIOUNT 1,126.10 1,586.69 1 052 , . 97 1 1,631.07 1,546.67 1,843.80 1,603.1� 1,6 1,776.21 1,709.56 2,481.47 1,655.53 1,952.70 1,761.02 1,726.89 1,761.58 l,580.43 1,617.74 1,609.24 1,800.73 l,7G2.43 58 l,842.70 1,700.51 l, 131.94 1,733.70 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGSAND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD CHECK NUMBER CHECK DATED PAYEE DUANE J WILLIAMS JANET L RABINE JULIE A 8TAHNKE SCOTT K BOYER CAROL NELSON JOSEPH FEHR JILL PETERS SHAWN THOLEN JAyME L FLAUGHER JUDITH WEGWERTH KENNETH G HAIDER JUDY M CHLEBECK WILLIAM PRIEFER GERALD W MEYER MICHAEL R KANE BRYAN NAGEL DAVID P LUTZ JAMES DARST HENRY F KLAUSING JOHN SCHMOOCK RONALD J HELEY ERICK D OSWALD ROMALD L FREBERG WILLIAM C CASS RANDAL LINDBLOM JAMES G ELIAG JOHN DU CHARME AMOUNT l,499.22 1,785.22 1,533.11 1,717.51 1,802.10 1,393.78 1,497.18 88.48 l,755.84 580.26 2,359.94 1,232.50 1,362.10 1,267.70 1,649.55 1,106.07 l,i244.50 867.70 l,267.70 1,206.74 1,282.2l 1,199,70 1,245.30 1,900.50 1,260.51 1,482.10 1,224.50 0029846' ' ' 12/04/92 0029847 12/04/92 0029848 12/04/92 _ 0{x29849 -- 12/04/92 0029850 12/04/92 0029651 12/04/92 ()029852 12/04/92 0029853 12/04/92 0029854 12/04/92 0029855 12/04/92 0029656 ' - z2/04/92 0029857 12/04/92 ' ()029858 12/04/92 0029859 _ 12/04/92 0029860 12/04/92 0329861 12/04/92 0029862 - 12/04/92 0029863 12/04/92 ' {»}29864 12/04/92 - 0029865 12/04/92 _ 0029866 12/04/92 0029867 12/04/92 �- 00298G8 12/04/92 _ 0029869 12/04/92 002987{ 12/04/92 - 0029871 - 12/04/92 | 0029872 12/04/92 DUANE J WILLIAMS JANET L RABINE JULIE A 8TAHNKE SCOTT K BOYER CAROL NELSON JOSEPH FEHR JILL PETERS SHAWN THOLEN JAyME L FLAUGHER JUDITH WEGWERTH KENNETH G HAIDER JUDY M CHLEBECK WILLIAM PRIEFER GERALD W MEYER MICHAEL R KANE BRYAN NAGEL DAVID P LUTZ JAMES DARST HENRY F KLAUSING JOHN SCHMOOCK RONALD J HELEY ERICK D OSWALD ROMALD L FREBERG WILLIAM C CASS RANDAL LINDBLOM JAMES G ELIAG JOHN DU CHARME AMOUNT l,499.22 1,785.22 1,533.11 1,717.51 1,802.10 1,393.78 1,497.18 88.48 l,755.84 580.26 2,359.94 1,232.50 1,362.10 1,267.70 1,649.55 1,106.07 l,i244.50 867.70 l,267.70 1,206.74 1,282.2l 1,199,70 1,245.30 1,900.50 1,260.51 1,482.10 1,224.50 � CITY OF MAPLEWOOD ' 0005 EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS - FOR THE CURRENT PAY PERIOD �C1�ECK'� DATED'--[�AYE�E- --- —' -' . .,~°,"�, AMOUNT _ 0029873--- --' 12/04/92 DENNIS L PECK 1,482.i0 0029874 12/04/92 WILLIAM PRIEBE l,428.50 - / 0029875 12/04/92 BRUCE A IRISH 1,974.90 ._ 29876--- '� 12/04/92 WALTER M GEISSLER l, 509. 37 0029877 12/04/92 THERESA METZ 1,260. 51 0029878 12/04/92 JOHN R LOFGREN 1, 048.50 12/04/92 ROBERT D ODEGARD 2,124.27 0029880 12/04/92 LOIS J BRENNER 1, 310.73 � 002988 12/04/92 BARBARA A KRUMMEL 571.00 = 0029882 12/04/92 PAULINE STAPLES 1,866.l0 : 0029883 -_- -- 12/04/92 LUTHER JONES 41.60 0029884 12/04/92 MARGARET KUNDE 122.51 � 0 12/04/92 ROBERT G ANDERSON 0029886 - - 12/04/92 DENNIS P LINDORFF 1,222. 10 0029887 12/04/92 WILLIAM GARRY 1,199.70 - 0029888 12/04/92 ROLAND B HELEY 1,245.30 0029889 12/04/92 MARK A MARUSKA 1,6l9, 70 0029890 12/04/92 JAMES SCHINDELDECKER 1,165.30 0029891 12/04/92 MYLES R BURKE 1,267.70 0029892 ' - l2/04/92 DAr..4A BREEDImG 72.90 0029893 12/04/92 CRAIG MISKELL 49 50 . 0029894 12/04/92 ANDREA HANNEGAN 58.25 m� 0029895 12/04/92 WILLIAM FETSCH 48.00 �� 0029896 12/04/92 KERI HARNISH 256.50 ',- 0029897 12/04/92 SANDRA LEARNED 104. 75 w� , 0029898 -- 12/04/92 STEVEN THOMPSON 48. 00 , 0 29 6 9 9 12/04/92 BRYAN MUNTER 1b Ilk. mrk. CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD C H E C. P,-4U M E(E__ R CHECK DATED PAYEE 002990() 0029901 - - ' 0029902 0029903 0029904 0029905 0029906 - 0029907 0029908 0029909 0029910 - ' _ 0029911 ~~ - {»}29912 �� ^ 0029913 0029914 0029915 00299z6 0029917 0029918 0029919 0029920 0029921 0029922 0029923 0{x�9924 0029925 0029926 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 12/04/92 PAUL WILLEMS HEATHER BEHR SHANNON STEINBRING MELISSA STEINBRIwG CARRIE SCmLUNDi JILL SCHOENECKER ERIC MANN MANDY ANZALDI RACHEL ERSFELD ROY G WARD DOUGLAS J TAUBMAN JANET M GREW HAYMAN JEAN NELSON JUDITH A HORSNELL ANN E HUTCHINSON RITA MACY KATH�EEN M DOHERTY MARIE BARTA GEOFFREY W OLSON NANCY MISKELL JOYCE L L_IVINGSTON TROY LANGER KENNETH ROBERTS THOMAS G EKSTRAND MARJORIE OSTROM NICHOLAS N CARVER ROBERT J WENGER 0006 AMOUNT 48.00 12.00 28.50 28.50 �4.00 152.00 48.00 104.5{ 43.50 419.02 1,531.70 667.85 546. 667.85 1,3l0.90 94.25 1,188.50 1, 101.30 27 300.60 753.58 128.0{ 1,486.33 1,602.36 1,742.90 1,437.30 1,455.70 - CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECnS FOR THE CURRENT PAY PERIOD _ CHECK NUMBER CHECK DATED PAYEE EDWARD A NADEAU �� 0029928 12/04/92 ROGER W BREHEIM 0029929 12/04/92 DAVID B EDSON RANDALL EELLMORE 0029931 12/04/92 DAVID GERMAIN ' 0029932 12/04/92 DENNIS M MULVANEY ~- 0029933 12/04/92 GEORGE C SPREIGL .)02.39... l2/04/92 CONNIE WERMAGER 0029935 12/04/9-2 ELIZABETH J WE%LAND 0029936 yOID 12/04/92 MAP�EWOOD STATE BANK #1 0029937 ' VOID 12/04/92 MN STATE COMM OF REVENUE 0029938 VOID l2/04/92 FIRST MINNESOTA (FICA) 0029939 VOID 12/04/92 PUBLIC EMP RETIREMENT ASSOC 0029g40' '�° 12/04/92 ICMA RETIREMEmT TRUS "IF -4�7 0029941 VOID 12/04/92 FIRST MINNESOTA 0029942 VOID 12/04/92 CITY OF mAPLEWOOD (HCMA) 0029943 � 12/04/92 CITY & COUNTY EMP CR UNION 0029944 VOID l2/04/92 UNITED WAY OF ST. PAUL AREA ' 0029945 VOID 12/04/92 COMMERCIAL LIFE IMSURANCE 0029946�� - - 12/04/92 MN STATE RETIREMENT 6YSTEM 0029947 VOID 12/04/92 PUBLIC EMP, RETIREMENT ASSOC. 0029948�� l2/04/92 AFSCM� 2725 m� 00299 12/04/92 METRO SUPERVISORY ASSOC - 0029950 12/04/92 MN, MUTUAL LIFE INS. 19-1 0029951�� 12/04/92 INTERNAL REVENUE SERVICE 0029952 _ � 12/04/92 MILLE LACS CO SUPPORT & COLLEC 0029953 VOID 12/04/92 DCA ' - 1,370.95 1,356.83 1,266.10 929.32 1,250.83 1,362.g0 1,246 576.80 1,096.88 22,624.41 9,569.60 9,011.58 5,157.91 049.32 368.75 3,669.53 29,361.00 1il.00 231.28 286.00 166.50 629.74 16.0O 273.00 487.65 25.00 47.24 - AMOUNT 274,61 5,997.75 ' 675.00 200.00 400°00 21.25 134-43 49.74 1. 02 5,462~74 358.03 6 q9ts'.52 327,019.07 -~ CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION C ECKS ��— FOR THE CURRENT PAY PERIOD �- :n-4T-El:r­'*_-PfAYEE--'-- � V01D PUBLIC EMP RETIRIEMENT ASSOC - , 0029955 VOID 12/(., �B' IC EMP RETIR' NT ASSOC 0029956� 12/04/92 L.E.L.S's 12/04/92 L.E.L.S. °~� 0 02 9958 12/04/92 RAMSEY CO SUPPORT & COLLECT 0029959 ~�� 12/04/92 L E L S . . . . � VOID 12/04/92 MEDICA CHOICE ~~ , 0029961 VOID 12/04/92 GROUP HEALTH INC ` 0029962 VOID 12/04/92 FIRST MINNESOTA (FICA) ` 0029983 ' VOID 12/04/92 PUBLIC EMP RETIREMENT ASSOC 0029964 VOID -- 12/04/92 PUBLIC EMP RETIREMENT ASSOC `~ 0029965 VOID 12/04/92 PUBLIC EMT RETIREMENT ASSOC ' - GROSS EARNINGS _ - AND DEDUCTIONS � .. ' ' _ _ - - ' | � " - AMOUNT 274,61 5,997.75 ' 675.00 200.00 400°00 21.25 134-43 49.74 1. 02 5,462~74 358.03 6 q9ts'.52 327,019.07 AGENDA NO,, AGENDA REPORT Action by Counoil:l TO Cit Manager Endorse Modif ied Rej ected Oman F. Finance Director Date-' R90 1992 BUDGET CHA p DENTAL SELF FUND DATE: November 19,,, 1992 The 1992 revenues and expenditures for the Dental Self -Insurance Fund are more than anticipated in the 1992 Bud This is due to more than anticipated enrolles and hi dental claims. It is recommended that the Council revise the 1992 Bud for the Dental Self-Insurance- Fund to e the 1992 Re-estimates listed on pa 3-123 of the 1993 Proposed Bud ( cop y attached), CITY OF MAPLEWOOD, MINNESOTA DENTAL SELF - INSURANCE FUND (202) STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE Expenditures: 4480 Fees for Service 4490 Consulting Fees 4590 Misc. Contractual Services 4930 Investment Management Fee Total Expenditures Excess (deficit) of revenues over expenditures 2 2 2 3,450 1992 610 1993 - - - - -- ACCT. .0 1990 1991 --------------- ORIGINAL - - - - -- ---------------- MGR. ADOPTED NO. 69 ACTUAL ACTUAL BUDGET RE -EST. PROPOSED BUDGET ---------------------------------------------------------------------------------------------------------- Miscellaneous Revenue: 50,940 52 ------ 2,146 5 1 3801 ---------------- - - - - -- Investment Interest $1 $1,559 $1,300 $1 $940 3809 Insurance Premiums 40,538 41 - - - - - - - 41,480 - - - - - - - - - - - - - 45 - - - - - - - - - 50,940 - - - - - - - - - - - Total Revenue - - - - - - - - - - - 41,601 - - - - - - - - - - - - - - - 42 - - - - - - - - - - - 42 - -.- - - - - - - - - - - 46 - - - - - - - - - 51,880 - - - - - - - - - - - Expenditures: 4480 Fees for Service 4490 Consulting Fees 4590 Misc. Contractual Services 4930 Investment Management Fee Total Expenditures Excess (deficit) of revenues over expenditures 2 2 2 3,450 3 610 0 620 .0 0 36 34,802 38 47 49 69 93 80 90 90 ------------------------------------------------------- 39,455 ------------------ 37,289 ------------------------------- 41 50,940 52 ------ 2,146 5 1 (3 (830) Fund Balance - January 1 10 12 19,408 17,963 14,013 Fund Balance - December 31 ------------------------------------------------------- $12 ------------------------------------- $17,963 $20 $14 $13 3 -123 �.r AGENDA NO. Action by Council TO City Manager AGENDA REPORT FROM: Finance Director /e)t'� --�— Endorse Modi ie Rejecte - }t' date �y'•'u a RE: INTERFUND TRANSFERS FOR UNASSESSED UTILITY IMPROVEMENTS DATE: November 23, 1992 Transfers are made annually from the Sewer Fund, Water Availability Charge Fund and Hydrant Charge Fund to the Debt Service Funds to amortize the cost of unassessed water and sewer improvements over the terms of the bonds that were issued to finance the improvements. When the tax levy for 1992 was adopted, reductions were made in the debt service tax levies for the anticipated transfers scheduled for 1992. Therefore, the following transfers are recommended: FROM $ 12 25,470 35 2,130 6 38,050 $120,230 W.A.C. Fund Hydrant Fund = Hydrant -Fund Sewer Fund Hydrant Fund Hydrant Fund TO DEBT SERVICE FUNDS 1973 Bonds (311) 1977 Bonds (314) - _ 1988- Bonds -(318) 1979 Bonds (316) 1979 Bonds (316) 1990 Bonds (322) lz FINANCFJTFERUTL.AGD AGENDA NO. Action by Council: AGENDA REPORT Endorsed. Modified. Date TO: City Manager FROM: Finance Director RE: AMBULANCE BILL - APPLICATION FOR CANCELLATION (ROWE) DATE: December 1, 1992 An application for cancellation of an ambulance bill has been received from Janet Smith from Lutheran Social Service for Jacqueline Rowe. On February 21, 1992, Jacqueline Rowe was transported from the Maplewood Care Center to St. John's Hospital. The original bill was $380, and there is a remaining balance of $326.49. Janet Smith has indicated that Jacqueline Rowe is financially unable to make monthly payments on the balance due. The application is attached for the Council's review. lz AMBTANCEL.AGN APPLICATION FOR CANCELLATION OF PARAMEDIC AMBULANCE SERVICE CHARGES NAME OF APPLICANT: �--- ADDRESS OF-APPLICANT. 1 S CITY: O-- ..._ ZIP.5 1 pr? T C T C NA M • . L.•• i v Igl •o s` • DATE OF SERVICE: AMOUNT OF CHARGES REQUESTED TO BE CANCELLED: d� �'T / REASON FOR REQUEST -CHECK ONE: I. Financial Hardship (fill out reverse side): 2. Other: _ / ► 1 r e--dJ ►�.,.� &7S �0z+;::Z1, I certify that the income information I have supplied on this application is true and accurate. I also certify that the amount of the charges requested to be cancelled are not covered by Medical assistance, worker's compensation, Medicare, health insurance or auto insurance. Signed: 0 /65 Date, 'e :�-- INCOME INFORMATION "INCOME" means any amount received from the following sources by any Resident: • Any Public Assistance, including but • Salaries, including commissions, bonuses, not limited to Welfare, AFDC, SSI, and overtime pay and tips Unemployment Compensation • Interest and Dividends • Pensions and Annuities, including PERA and Social Security • Rental income • Estate or Trust income • Business Profit- -for self - employed • Gain from the sale of property or individuals, including Farmers securities • Payments received from properties being so'd 0r1 ;onetract;► for Deed • VA Educational Grants List all residents of your household. Include yourself. Include their ages and their incomes (if any): 1) Income listed should include all income which your household can reasonable expect to receive during the next 12 months. 2) "RESIDENT" means any person, other than a renter, living in the household for at least 9 months of the year, or a person who is claimed as a dependent for income tax purposes. NAME OF AGE OF INCOME OF RESIDENT RESIDENT RESIDENT SOURCE OF INCOME (per month) (including employer's address, if applicable) ov r ' 0 TOTAL INCOME: � �• � per month= � � 7 �(o � e � per year AGENDA NO. ! r AGENDA REPORT Action by Gounc i l Endorsed Hodif i e TO: City Manager Re a e ct e Dat FROM: Finance Director''" RE: AMBULANCE BILL - APPLICATION FOR CANCELLATION (WALSH) DATE: December 1, 1992 An application for cancellation of an ambulance bill has been received from Eugene T. Walsh. On August 31, 1992, he was transported to St. Joseph's Hospital. The original bill was $380, and there is a remaining balance of $313.11 after payment by Medicare. Mr. Walsh has indicated that he is financially unable to make monthly payments on the balance due. The application is attached for the Council's review. lz AWCANCEL.AGN NAME OF APPLICANT: APPLICATION FOR CANCELLATION OF PARAMEDIC AMBULANCE SERVICE CHARGES ADDRESS OF APPLICANT: 1 r . CITY l STATE. ZIP PATIENT'S NAME: DATE OF SERVICE: �6 AMOUNT OF CHARGES REQUESTED TO BE CANCELLED: REASON FOR REQUEST - CHECK ONE: 1. Financial Hardship (fill out reverse side): 2. Other: I certify that the income information I have supplied on this application is true and accurate. I also certify that the requested amount of the charges 9 4 to be cancelled are not covered by Medical assistance, worker's compensation, Medicare, health insurance or auto insurance. r S i ned • ,ze Date: INCOME INFORMATION "INCOME" means any amount received from the following sources by any Resident: • Any Public Assistance, including but • Salaries, including commissions, bonuses, not limited to Welfare, AFDC, SSI,,and overtime pay and tips Unemployment Compensation • Interest and Dividends • Pensions and Annuities, including PERA and Social Security • Rental income • Estate or Trust income • Gain from the sale of property or securities • VA Educational Grants • Business Profit- -for self - employed individuals, including Farmers • Payments received from properties being sold on Contracts for Deed List all residents of your household. Include yourself. Include their ages and their incomes (if any): I) Income listed should include all income which your household can reasonable expect to receive during the next 12 months. 2) "RESIDENT" means any person, other than a renter, living in the household for at least 9 months of the year, or a person who is claimed as a dependent for income tax purposes. NAME OF AGE OF INCOME OF RESIDENT RESIDENT RESIDENT � (per month) _P 1� SOURCE OF INCOME (including employer's address, if applicable) E� V TOTAL INCOME: per month= �'' per year FORM SSA-1099 - SOCIAL SECURITY BENEFIT STATEMENT 19 PART OF YOUR SOCIAL SECURITY BENEFITS SHOWN IN BOX 5 MAY BE TAXABLE INCOME. • SEE THE REVERSE FOR MORE INFORMATION. Box 1. Name Box 2. Beneficiar Social Securit Number Mildred L. Walsh 472-24-0371 Bo 3. Benefits Paid i 1991 BOX 4 Benefits R to SSA; in 1991 Box 5. feet Benefits for 1991. (Sox 3 minus Box 4) -*3 370 80 w e ne $39370.80 DESCRIPTION OF AMOUNT IN BOX 3 Paid b check or DESCRIPTION OF AMOUNT IN BOX 4 .direct deposit $3,012.00 None ,Medicare premiums Paid for y ou $358.80 Total otal Additions $39370.80 Benefits for 1991 ( $3,370.80 Box 6. Address MILDRED L WALSH 1082 BELLE CREST DR MAPLEWOOD MN 55109-1964 Box 7. Claim Number (Use this number if y ou need to contact SSA) 472-24-0371A Form SSA-1099-SM (1 -92 r o Njw. f*TUM nO FORM T8,SS&,0R lRS �l FORM SSA -1099 SOCIAL SECURITY BENEFIT F 7 STATEMENT 1991 • PART OF YOUR SOCIAL SECURITY BENEFITS SHOWN IN BOX 5 MAY BE TAXABLE INCOME. • SEE THE REVERSE FOR MORE INFORMATION. Box 1. Name Box 2. Beneficiary's Social Securi ty Number Eugene T. Walsh 474 -07 -5485 Box 3. Benefits Paid in 1991 Box 4. Benefits Repaid to SSA in 1991 Box 6.. Net Benefits for 1991 (Box 3 minus Box 4) $79066.80 None $7 .80 DESCRIPTION OF AMOUNT IN BOX 3 DESCRIPTION OF AMOUNT IN BOX 4 Paid by cheek or direct deposit $6,,708.00 None Medicare premiums paid for you $358.80 Total Additions $7,066.80 Benefits For 1941 $7,066.80 Box 6. Address EPICENE T WALSH 1082 BELLECREST DR MAPLEWOOD MN 55109 -1954 Box 7. Claim Number (Use this number if you need to contact SSA) 474 07 - 5485A Form SSA- 1099 -SM (1 -92) DO NOT RE IURN THIS FOR To j " ,OR !RS F -KO MEMORANDUM Act ion by Council: To: Michael A. McGuire, City Manager V,4dorse ... From: Robert D. Odegard, Director of Parks & Recreationrn difiecL. ... Subs: Joy Park (Joy Road & Century) e te ej �/ Date: December 3, 1992 Dat Introduction The City Council on November 9, 1992, discussed Joy Park. "Conn cilmember Zappa asked whether Joy Park could be made a regional park and charge the costs to Ramsey County." "Councilmember Zappa moved to take no action at this time and refer this matter to the Parks and Recreation Commission for review." Background Larry Holmberg, Supervisor of Acquisition and Planning for Ramsey County Parks and Recreation Department, provided the attached in- formation on Recreation Open Space, Development Guide/Policy_ Plan From the section referring to "Regional Parks", they are referred to as having outstanding resources and the ability to provide adequately for a wide range of natural resource- related recrea- tional opportunities. A regional park also should be large enough to accommodate a variety of activities, preserve a pleas - ant natural aspect and buffer activity areas from each other and from surrounding areas. "This i interpreted as 200 to 500 acres of land." The area of Joy Park is 63 acres and while it has some natural features and serves a wide variety of different communi- ties, it does not fit into the regional park designation. As indicated previously, Ramsey County will continue to maintain Joy Park as a County facility and will attempt to make improvements as funds are available. The agenda memorandum that was shared with the City Council was also presented to the Park and Recreation Commission on Novem- ber 16th and was discussed. "Commissioner Ewald moved that the Park and Recreation Commission accepts the recommendation of Director Odegard that the City Council notify Ramsey County Parks and Recreation Department and the City of North St. Paul that we will continue to police Joy Park as we are doing at the present time, and request that Ramsey County continue its maintenance and upkeep of the park. As funds become available, we request that Ramsey County make every effort to improve Joy Park with trails; second by Qualley; Ayes: All." Attached are the draft minutes from the November 10, 1992, Ramsey County Parks and Recreation Commission with the following motion: "Mr. Edmonds moved, seconded by Ms. Ford, that the Commission recommend that: 1) Ramsey County continue to operate and maintain Joy Park; 2) Ramsey County work cooperatively with the cities of North St. Paul and Maplewood in an effort to secure outside fund- ing to accelerate .improvement of park facilities; and 3 The County Sheriff's Department, the city of Maplewood and the city of North St. Paul police departments should coordinate patrol and surveillance services to assure compliance with park ordinances. Motion carried." Recommendation It requested that the City Council accept the recommendation of the Parks and Recreation Department and proceed to notify North St. Paul and Ramsey County Parks and Recreation Department authorities as to their action. DEC 11 : t =t 1 FF.'I =I1 F'Hf Tz_ -E`i' C. "T'-( F'HF'f = F'E► TO ro AJ 60cfe 3. SYSTEM PLAN INTRODUCTION Regional recreation open space legislation direct S the Metropolitan Council to take the ;eadins role in providing for a regional recreation open space systen) that will complement the recreational open space opportunities provided in the area by the federal,. state and local Ltrlits of gov Conseque the regional system, which is the focus of this plan, is just one part of a total regi recreation open :pace system. Th regional sv;toni fills a niche ,hz)t Cn�phasi es. high - quality natural resources, major special featl�r�5, dctivities ;hat tend t0 r ec; U ir e large areas o` l r�r �,rat��r, and p that often extend into several po litical jurisdictions. The regional syStern pliw� an essential role in the recreational picture of the area, bw the facilities and oppor- turlltie provided by the. other" leve of government are recognized as being equally important. in Meeting the demands of tic popula The regional ;vsten) _alone cannot, a nd w as never intended :o, provide all of tl;e Metropolitan A rea's recreational open space facilities and services. The recreational open ;pace provided ley the federal and. State government in the area generally s erv e the same recreational demand; as the regional s ystem, and consequently, the state and federal facilities are acc special status .by the Council Sta acc e al fEdt(dl ��t!)Lf�;� �tl•: l;�il,VUrci��,l� t.v It��rr�rrrrt rtr��t�r pl ans for recreational open space units within the ctre to the Council for its review. To the extent these pians indicate that facil*tkc s will fulfill regional recreation open space objectives and are `oil ;lstent with this policy plan, the Cc) uncii Local recreational open space facilities provide for 3 ver larsc number and v ?rir? Of rec activities that occur In the Metropolitan ,area. focal facilities generally provide opportunities for activities that 3r@ lets dgmpnHir�v,_nf. lare�_ laP.d _area tl those offered by the reg iona l systern. The local units of government provide facilities relatively close to where people live and are able to respond to the differing needs of small grnL,ps, like nPighborhoods or Communities. The local facilities tend to be population - Lased, \while the regional sy st em !s primarily rE: ounce.- based. While the local recrea- tional open space areas are not covered in this plan, the facilities and services they offer are taken into consideration when master plans of the regional , .�ysrem are prepared and reviewed. Public recreational open Space facilities do not n all the demands for such recreation r�-qul by One area's residents. Private operations also make �,VbAoi ft<<al t:, tKe del .,#el0pn1e11t of facilities and the provision of Services. The riost Prominent fa prov by the private sector are; A01f COUrse(. riding facilities, niari day camps and downhill ski areas. There are also multiple recreational open space areas owned ano operated by curporativns, e m ployeeS' as socia tions, reCoPnizes these areas a$ providing experiences Equivalent to th ose offered by the regional system, The Council ti \ then provide these lands prote ction under the Me tropolitan Sig!1if ;C Review regulations and the Metropolitan land Planning Act when applicable. This special sttltus, however, does not mead that any regional funds \will be granted t.o state or federal a gencies for c api tal irn provements or for op eration and maintenince o` their fa c illof - S. 29 1 �:_. 11 • t_1 I -lf Ht 1 i ' t-1 f _ F. E 1 _ T i tt:� l�rr, F' , t _1 Recreation Open Space : fr l tic•,' vivlC��l ���vcidtivrZ� ( and non roflt social , m p Nark Reserves es�< ag enc ie s. _ 71 1 Park reserves like regional parks are expected to These private facilities reduce the bu r den on th,� p ublic sector, Provide additional o ortUlii i S n y provid for a ,.dive 'of outdoor recreational p , p fJp t e• an activities. The mayor feature that dist the help to preserve thousand of acres of land in open park reserve from the ark is that the reserve is also p ;. space- They are complem to th public intended to provide and protect representative sector. of the original major landscape types in the al Metropolitan Area so as to permit appreciation and ..., e„)U'V u1 mte natUrai resources chat ini iuen ceci REGIONAL SYSTEM th region's develo 30 The regional recrea open space system with its Prime focus on high- quality natural resources and on providing facilities that require substantial areas of land and /or wat are subdivided into four major components. These four components are reg ional Parks, pa ri< reserves, regional trails and special recreational features. Regional Parks Areas selected for regional parks should contain a diversity Of nature) resources, eit natural or man- made The rec rea tional sit quality of a regional park is MeaSUred by the presence or absence of outstan- ding r e,SOUrces and the abi lity to provide adequate- ly for a wide range of natural resource-related recr eati onal opportunities Access to water bodies suita for recreation such as swimming, boating and fishing is particularly im portant and most of the reg ional parks are focused on lakes, rivers or Wea ni 5, A regional park should be large enough to accom� modate a variety of activities, preserve a pleasant, natural aspect and buffer activity areas from each other and from surrounding areas. This is interpreted as 200 to 500 acres of land. Occasionally, because of the quality of the resource, an e xception may be made and a regional park may be as small as 100 acres. Experience has shown this to be the minimum size acceptable for the range and type of activities expected to be accommodated. The implementation potential is also important in selecting a candidate for regional park status. Im- plementation potential is measured by the reasonable availability of the site, by the opportunity to acquire and protect key resources, by the �glkVS e. of the host community and other local groups and by the interest of the implementing agencv that will own and operate the park. The park reserves are substantially larger than the parks because they are to contain a diversity of natur,)l resources with adequate space for prolec- tion Rind managernent of natural resources and for the pursuit of cornpat-ibl outdoor activities. Ex- perience has shown that an optimum size exceeds 2,000 acres, while the minimum is about 1 acres. To establish and maintain an uncompromis- ed sense of nature, at least 80 percent of each park reserve should be managed as wild lands that display the native landscape. This WOUld permit up to 20 percent of a park reserve to be develo for compmlble recreational activities The eight regional landscape types that should be used in selecting areas for park reserves are 1) sand plains, 2) St. Croix ground moraine, 3) Dcs Moines ground moraine, 4) terminal moraine, 5) lightly glaciated area 6) MiSsrs Riv Valle 7) Minnesota River Valley an 8) St. Croix Rive' r Valley. A bl i dt5urlptlon of the phy rICal landscape ana associated plant communities found in each of these eight regional landscape types are presented in detail in Table 1. For park reserves as for regional parks, the concept of implementation potential is also an important factor in the designation of new candidate areas. The im plement ation potential criteria mentioned earlier, under the regional park heading are also applicable with respect to the park reserves, Trails Trail corridors are intended to provide for recrea- tional travel along linear pathways throughout the h4tropcillOn A.roa. Thoy are relceted to �ra11�.ti natural or manmade features that traverse areas of scenic appeal and/or historical, architectural and developmental interest. The regional trails are y TIT HL F . t=r �c�rr►Sc? �pc�n f 1'�f�s ��n(� r�Cl- P��I�n (�- ,m�ssrc Y� Discussion Regarding the Future Disposition of Joy County Park Mr. Mack gave ave an overview and description of Joy Park. The park is currently operated and p ma y Y Y maintained b the Rams Count Parks and Recreation Department; however, policing is an issue. He indicated that the p ark is surrounded by municipalities that have their own police dep artments* however, because of j urisdictional issues, it is isolated from routine patrol. The p � 1992 -97 CIP for the Parks and Recreation Department includes redevelopment of Joy Park • � 1997 at an estimated cost of $539,000. Mr. Mack distributed copies. of a memo dated October 19, 1992, to Maplewoa ty ma p d's ci er from its arks and recreation director recommending that their city co uncil notif y Rams Cou and the ci t y of North St. Paul that Maplewood will continue to y ty ty p olice j oy q Y Y Park and r that Ramsey Count continue its maintenance and upkeep of the park. Mr. Edmonds moved, seconded by Ms. Ford, that the Commission recommend that 1) Ramsey County continue to operate and maintain Joy Park; 2) Ramsey County work cooperatively with the cities of North St. Paul and Maplewood in an effort to secure outside funding to accelerate improvement of park facilities; and 3) The County Sheriff's Department, the city of .Maplewood and the city of North St. Paul police departments should coordinate patrol and surveillance services to assure compliance with park ordinances. Motion carried. Overview of Remaining Parcels to be Acquired Within Approved Park and Open Space Acqui- sition Boundaries Mr. Holmberg distributed maps showing the remaining acquisition in the Ramsey County parks and open space system. He said acquisition of parcels at Schmidt Park, Beaver Lake, Poplar Lake and County Ditch 8 are the County's priorities. He indicated that regional park funds are available for acquisition of regional park in- holdings. Commission Memb U dates Regarding Work Plan Assignments Chairman Nethercut, Mr. Botzek, Mr. Edmonds and Ms. Ford had nothing to report. Mr. Frank said he is pushing for development of bikeway system mapping. Director's Report Mr. Mack distributed copies of News &Views. Mr. Mack reported that on November 6,1992, Ramsey County became a home rule charter county. AGENDA NO. AGENDA REPORT TO: City Manager FROM: Assistant City � � � r RE: BUDGET TRANSFER REQUEST: LEGAL SERVICES DATE: December 7, 1992 INTRODUCTION .Action by Council A Endorsed Mo d if i e d...,.. Rejecte 1 This is a request for a budget transfer of $20,000 from the Contingency Account, 101- 119 -000 -4910 to the Legal Division Account, 101 -103 -000 -44800 T)T .qC_T TRRTOM The Legal Division account is composed of four different companies with which the City contracts for legal services. Those vendors are Bannigan &Kelly (City Attorney for civil matters and litigation), Hughes and Costello (prosecutor), Briggs &Morgan (tax increment matters), and appraisals associated with litigation. During 1992, the City was involved with a number of special legal projects including employee matters, condemnations, and tax increment revenue items. Due to the unusually large volume of special projects, it is anticipated that the Legal Division will require $20,000 from the Contingency Account to cover expenditures. RECOMMENDATION It is recommended that the City Council authorize a transfer of $20,000 from the Contingency Account, 101- 119 -000 -4910 to the Legal Division, 101 -103 -000 -4480 for the 1992 Budget year. tmc AGENDA NO. F * , - AGENDA REPORT TO: City Manager FROM: Assistant City Manager RE: BUDGET TRANSFER REQUEST: CITY HALL MAINTENANCE DATE: December 7, 1992 INTRODUCTION Action by ou C It Endorse Modif ied Rejected - Datn - - This is a request for a budget transfer of $1,400 from the Contingency Account, 101- 119 -000 -4910, to City Hall Maintenance, Building and Grounds Account, 101- 110 -000- 4410 for the installation of additional lighting in the administrative /clerical areas of City Hall. DISCUSSION The City Hall Maintenance division handles the maintenance, cleanliness, and on -going operations of the City Hall building and its equipment. This funding request is for the installation of additional lighting in the secretarial areas of Community Development and Parks &Recreation departments. Since the building was constructed, the lighting for detailed desktop work has been identified by employees as being marginal. This is particularly true on a cloudy day when the natural sunlight from the skylights is not present. The requested $1,400 will be used to have an electrician install additi q onal fluorescent lamps and switches in those two areas. RECOMMENDATION It is recommended that the City Council authorize a transfer of $1,400 from the Contingency Account, 101- 119 -000 -4910 to the City Hall Maintenance, Buildings and Grounds account, 101- 110 -000 -4410 for the installation of additional lighting. tmc AGENDA REPORT TO: City Manager FROM: Public Works Administrative Assistant SUBJECT: Roselawn Avenue Budget Transfer DATE: December 7, 1992 Introduction AGENDA ITEM Aotion by Councils Endorsed Modif ie IRej eotec�.... ]Date The city has received a late bill from Ramsey County in the amount of $9,673.89 for our share of the feasibility study for Project 89 -03, Roselawn (I -35E to Arcade Street). However, this project was closed on August. 31, 1992, and no money remains budgeted for this project. Background ound On January 9, 1989, council moved to accept the consulting engineer, TKDA, as requested by _Ramsey County. Ramsey County Agreement 88025 authorized TKDA to prepare a feasibility report at a cost not to exceed $20,000.00. It was agreed that the $20,000.00 cost would be shared by Maplewood and Ramsey County in proportion to the share of the estimated construction cost or 4$.4 percent ($9,673.89).and 51.6 percent ($10,326.11) respectively. Project 89 -03, as originally proposed, was subsequently denied by council on November 16, 1989. Although Maplewood did not participate in the project, Roselawn was ultimately rehabilitated by county maintenance forces during 1992. The county is now closing out this old project with the resulting late billing to us. Recommendation It is recommended that $9,673.89 be transferred from the general fund contingency account to the engineering department budget (1010- 503- 000 -4490) so that Ramsey County can be paid. WJ P Ic R amsey County . Department Of Public Works ADMINISTRATION / LAND SURVEY 50 W. Kellogg Blvd., Suite 910 St.. Paul, MN 55102 Paul L. Kirkwold, P.E. (612) 266 -2600 / FAX 266 -2615 Director and County Engineer ENGINEERING /OPERATIONS 3377 N. Rice St. Shoreview, MN 55126 (6 12) .484 -9104 /FAX 482 -5232 November 25 1992 Mr. Ken Haider City of Maplewood 1830 East County Road B Maplewood, Minnesota 55109 RE : ROSELAWN. AVENUE /I--3 5E TO ARCADE STREET FEASIBILITY REPORT - MAPLEWOOD COST PARTICIPATION Dear . Ken The enclosed invoice represents the final City share.. of consultant fees incurred .during preparation of a Feasibility Report for the above referenced project. Total fees of $20,000 were to be shared between the City of Maplewood and. Ramsey County. The final report, dated September .1989, estimates a total construction cost in the amount of $1,606,800 - split $829,600 County and $777,200 City. The resulting shares of design costs are as follows: County (829,600/1,606,800) x $20,000 = $10,326.11 City (777,200/1,606,800) x $20,000 = $ 9,673.89 Total = 20 As you are aware, the project was not approved by the City and no additional design services were ordered. The road segment has since been.rehaba:litated by County maintenance forces.. Submission of payment as requested shall conclude City /County efforts on this project. Sincerely, , am s E. To aas, P.E. P ogram Engineer Enclosure JET:mk Recycled Paper ac ." 20 Soybean -Based Ink icrK- COUNTY OF RAMSEY DEPARTMENT OF PUBLIC WORKS TONY LUTGEN 266-2630 INVOICE MAKE CHECK PAYABLE TO'.RAMSEY COUNTY AND M -OTI T n A w v v I I n f--% r-% c-rr n.,.. INVOICE NUMBER 1302001 47101 INVOICE DATE 1 /23 1.9921 Item D Rev. code Dav ST PAUL M N 01 47426 3 2.0 30 1 7 MAPLEW CITY OF 1830E CO ROAD B ,.MAPLEWOOD MN 55109 L *rE L E N B R INVOICE NUMBER CUST■ NBR■ 39000 01 INVOICE NUMBER 1302001 47101 INVOICE DATE 1 /23 1.9921 Item D Rev. code Amount 01 47426 3 2.0 30 1 7 47102 300495 1 TOTAL PLEASE DETACH AND RETURN THIS PORTION WITH PAYMENT 9, IMPORTANT TO ENSURE PROPER CREDIT PLEASE WRITE INVOICE # ON CHECK IMPORTAN' PLEASE DETACH AND RETURN THIS PORTION WITH PAYMENT INVOICE DATE INVOICE NUMBER DEPARTMENT CIF PUBLIC W KS 11/23/1992 802001 47101 TONY. LUTGEN 266-22630 ITEM DESCRIPTION QUANTITY UNIT PRICE AMOUNT ROSELAWN AVE,/135E TO ARCADE ST FEASIBILITY REPORT TOTAL PAID TO TKDn 20,000 EST, TOTAL. CONSTRUCT. COSTS $1,606,800 .01 COUNTY SHARE . 8291.600/1,606,800 $10,326all i■a00 Q 79 96s09 7 6 02 CITY SHARE 777,200/1,606,800 = $ 9 1.000 11.677■80 1 677,BC W40=0woofflof @PRY 13 & A 300 (Rev. 9.89 INVOICE TOTAL PAGE 01 OF 01 99673.8f:' AGENDA REPORT AGENDA ITEM Action bv- Council:. TO: City Manager Endorse Modified FROM: Public Works Administrative Assistant n Rejecterl Date SUBJECT: Certification of Tree Removal Charges DATE: December 7, 1992 Introduction A property owner has requested that the cost* of removal for a diseased tree be assessed against his property. Background One diseased - elm tree was removed from Ryhner M. Skoog's property at 2546 Bittersweet Lane (PIN 10- 29 -22 -11 -0014) on November 27, 1992. Mr. Skoog has signed an agreement to waive the 30 -day notice requirement so that the removal costs of $250 can be certified in 1992. Recommendation It is recommended that the attached resolution be adopted. WJP I� Attachment cc: City Clerk RESOLUTION CERTIFICATION OF TREE REMOVAL COSTS BE IT RESOLVED THAT THE CITY CLERK is hereby authorized and directed to certify to the auditor of Ramsey County the following diseased. tree removal costs for certification against the tax levy of said property owner for the year 1992, collectible in the years 1993 . through 1995, including interest at the rate of seven (7) percent on the total amount each year: 10- 29 -22 -11 -0014 $250.00 AGREEMENT BETWEEN RYHNER M. SKOOG AND THE CITY OF MAPLEWOOD BY STIPULATION AND AGREEMENT, WHEREAS Mr. Ryhner M. Skoog is owner of property at 2546 Bittersweet Lane, Property Identification Number 10-29-22-11 -0014, WHEREAS, the owner of said property desires the City of Maplewood to remove a diseased tree from his property pursuant to Ordinance Section 33 -39, WHEREAS, the .owner of said property desires the cost of removal of said diseased tree to be assessed against his property. NOW, THEREFORE, IT IS AGREED THAT 1. Said property- owner hereby agrees to waive notice of hearing pursuant to Ordinance Section 33 -40 and agrees to an assessment for removal of a diseased tree. 2. Assessment shall be $254 levied against said property for the year 1992, payable in the years 1993 through 1995, including interest at the rate of seven (7) p ercent on-the tQ1o uti iou-nt due £viii yea$ . Signed by: Witnessed by: IV Dated: -- &jual Opportunity Employcr MEMORANDUM To: Michael A. McGuire Cit Mana From: Robert Do Ode Director of Parks & Recreatio 0 D Subj: Donation Date: December 7, 1992 Introduction The Maplewoo d/Oakdale Lions Club has donated $100-.00 to the Maplewood Nature Center. A re was made that the mone be used to support the Fall Bi.rdfeeder Pro A thank y ou letter-has been sent, Recommendation It is requested that the Cit Council accept the donation and place the $100.00 in the Nature Center Pro Supplies Bud -- (101-604-000-4120 0 c: City Clerk Action b Counc Endorse Uodifje Pe D ate....... F- J'L AGENDA REPORT Action by Council ®, Endorse To: City Manager Michael McGuire Modzfie From. Chief of Police Kenneth V. Collin ReJeete Subject: Adjustment of Landfall Contract Fee Date: December 8, 1992 Date Introduction The City of Maplewood has agreed in principle to provide police services to the City of Landfall. Background In July of 1992, the City of Maplewood offered a contract to provide police services to the City of Landfall. These services included costs for paramedic service. The City of Landfall declined the paramedic service but accepted the offer for police services. When the contract was recalculated, the costs for paramedic supplies was removed; however, the specialty pay figured for the police officer was not removed. The revised contract figure with this adjustment is $80,010. Recommendation It is recommended that the revised figure of $80,010 for 1993 police services to Landfall be accepted. Action Required Review and approval by the City Council. KVC: j s F- /3 MEMORANDUM Action by C®uncii.v To Michael A. McGuire, City Manager Endorse From: Robert D. Odegard, Director of Parks & Recreation Subj : Donation ®drie WOMWOUNWAW Date: December 8, 1992 Re j ecte Date Introduction The East Park Lions Club has donated $150.00 to the Maplewood Nature Center. A request was made that.the money be used for the Fall Birdfeeder Program. A thank you letter has been sent. Recommendation It is requested that the City Council accept the donation and place the $150,,00 in the Nature Center Program Supplies Budget - (101-604-000-4120)0 Action by Council: Endorsed Modifie Rejecte Paste k APPROVAL OF 1993 ON -SALE LIQUOR LICENSES RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA that the following On -Sale Liquor Licenses, having been previously duly issued b , this y Council, are hereby approved renewal for one year, effective January 1, 1993, with approval granted herein subject to satisfactory results of required Police, Fire and health Inspections. William Patten Applebee's 2112 Maplewood Mall 3001 White Bear Avenue Robert D. Gillen Ciatti's Italian Restaurant 1900 E. County Road D Ronald Ringling Maplewood Inn 1730 E. County Road D Shau K. Chan Bali Hai Restaurant, Inc. 2305 White Bear Avenue Eugene A. Beaulieu Beau's Food & Spirits 2289 E. Minnehaha Sam Bong i ovann i Bleechers 2220 White Bear Avenue Tom McDonough Chalet Lounge 1820 Rice Street Scott Winer Champps 1734 Adolphus Susan Ann Garloff Chi Chi's 3069 White Bear Avenue James Dean Deans, Inc. 1986 Rice Street Gregory Paul Kuhns D. G. Burgers Corp 2441 Highway 61 Raymond R. Emerfoll Garrity's 1696 White Bear Avenue Doyle Biggs Gulden's 2999 N. Highway 61 Harry S. Given., Jr. Keller Clubhouse 2166 Maplewood Drive Roger T. Claussen Keller Lake Lounge 2280 Maplewood Drive Gregory Tulgren M. T. Pockets & Co. , Inc, 780 East County Road B Terrence O'Neill The Olive Garden 1749 Beam Avenue Rodney Weston Palmer Red Lobster Restaurant #283 2925 White Bear Avenue Gary Harvey Red Rooster Liquor Lounge 2029 Woodlynn Thomas K. Buc kl ey T -Birds 2025 White Bear Avenue Steven Michael Ahlquist Tortilla Flats 1745 Cope Avenue E Mark Anthony Miller Barbara Ann Johnston Chili's Restaurants Maplewood Bowl Southlawn & Beam 1955 English Street Club On -Sale Liquor License: North Maplewood Lions Club Loyal Order of Moose 963 1310 Frost Avenue 1946 English Street APPROVAL OF 1993 OFF -SALE LIQUOR LICENSES RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following Off -Sale Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 1993 with approvals granted herein subject to satisfactory results of required Police, Fire and health inspections. Steven S. Eberhardt Ebbie's Wine and Spirits 2290 Maplewood Drive Arthur Mark Stein Laber's Liquors 1730 Rice Street Kenneth C. Hill Maplewood Wine Cellar 1281 Frost Avenue Gary Hanscom M.G.M. Liquors 2950 White Bear Avenue Marven C. Koppen Party Time Liquor 1835 E. Larpenteur Ave. Gust R. Sarrack Sarrack's International Wine & Spirits 2305 Stillwater Road is Gomm .n AGENDA REPORT Endorse Modifie City Manager Michael McGuire ..�..._ To. Y IN g te From. Director of Public Safety Kenneth V. Collin �� Ju Subject: Kennel Permit - 2232 English Street Y Date: September 1.8, 1992 Introduction . Cindy A . Frey, 2232 English Street, has applied for a kennel permit to house more than two dogs within the City of Maplewood. Background • dogs and two u The applicant currently has two adult d g puppies. She is a trained dog handler and shows dogs in competition. She also breeds and sells the P puppies once a year. 's dogs are house do All of the applicant s and are only out when they are g 9 under Ms. Frey's control. of Officer inspected the residence and found that the yard is The Animal Control p t otally otall fenced,. clean, and no complaints have been received because of Ms. Frey's dogs. Recommendation It is recommended that if a kennel license is approved, it be issued for a maximum number of three adult dogs at the residence at any one time. • e license holder be It �s further recommended that the required to continue to q provide indoor housing. Action Required_ Review and handling by the City Council. KVC:js cc 92- 007483 NOTICE OF HEARING e Maplewood City Council at its meeting of _ NOTICE IS HEREBY GIVEN that th P Monday, December 14 1992, at 7:15 P.M. in the Council .Chambers of the Maplewood Municipal Building, located at 1830 East County Road B, Maplewood, Minnesota, will consider and publicly 1 hear the request for a Kennel License for: Cindy A. Frey APPLICANT: 2232 English Street Maplewood, Minnesota To provide housing for tko (2) adult PROPOSAL: u dogs and two (2) puppies. Cindy Frey is a trained dog handler and shows dogs in competition. She also breeds and sells the puppies once a year. LOCATION: 2232 English Street ANY PERSONS HAVING INTEREST IN THIS MATTER ARE INVITED TO ATTEND AND BE HEARD CITY OF MAPLEWOOD, - MINNESOTA P Publish: Maplewood Review — December 2 and 9 1992. Persons Noti i f i ed : 2232 English 2240 .English 2246 English 2226 English 2220 English 2257 English 1291 Lark 2192 2207 .McAfee 2213- McAfee 221.9 McAfee 2225 McAfee 2231 'McAfee 2237 McAfee Michael McGuire � �o� _- Endorse To. City Manager M e Director of Public Safety Kenneth V. Collins ��% - ie � From Dire ° Sub •ect : Kennel Permit - 2300 Carver Avenue Re J eote � IJat e Date: September 18 1992 Introduction ver Avenue has applied for a kennel permit to house Peter M. Berg, 2300 Car � PP more than two dogs in the City of Maplewood. Background_ Mr. Berg currently rentl has three Doberman pinschers and is required to have a kennel permit in order comply with our ordinance. • inspected Mr. Berg's yard The Animal Control Officer and found that all of the p 9 dogs have their re aired vaccinations, and the yard s completely fenced and clean. The are q i e dogs kept in the house when Mr. Berg is away from his . P residence. A review of our records revealed one complaint for a dog at large. This complaint was what brought to-our attention that Mr. Berg had three dogs. Recommendation 1 • permit, it is recommended that Mr. Berg be If the City Council grants a kennel per limited to three dogs and that he continues to house them indoors when he is away from his residence. Action Required Submit to the City 'Council for their review and handling* KVC:js cc 92- 009681 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Maplewood City Council at its meeting of Monday, December 14, 1992, at 7:00 P.M. in the Council Chambers of the Maplewood Municipal Building, located at 1830 East County Road B, Maplewood, Minnesota, will consider and publicly hear the request for a Kennel License for: APPLICANT: Peter Berg 2300 Carver Maplewood, Minnesota PROPOSAL: To provide housing for three (3) dogs (pets) LOCATION 2300 Carver Avenue ANY PERSONS HAVING INTEREST IN THIS MATTER ARE INVITED TO ATTEND AND BE HEARD CITY OF MAPLEWOOD, MINNESOTA Publish: Maplewood Review - December 2 and 9, 1992. Persons notified: 2300 Carver 2308 Carver 2316 Carver 2232 Carver 2331 Carver 2315 Carver 2307 Carver 2299 Carver 2283 Carver 2284 Carver f NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Maplewood City Council at its meeting of Monday, December 14, 1992, at 7:00 P.M. in the Council Chambers of the.Maplewood Municipal Building, located at 1830.East County Road B, Maplewood, Minnesota, will consider and publicly hear the request for a Kennel License for: APPLICANT: Peter Berg 2300 Carver Maplewood, Minnesota PROPOSAL: To provide housing for three (3) dogs (pets) LOCATION 2300 Carver Avenue ANY PERSONS HAVING INTEREST IN THIS MATTER ARE INVITED TO ATTEND AND BE HEARD CITY OF MAPLEWOOD, MINNESOTA Publish Maplewood Review - December 2 and 9, 1992. G .3 MEMORANDUM TO: City Manager FROM: Thomas Ekstrand, Associate Planner SUBJECT: Conditional Use Permit LOCATION: 1850 White Bear Avenue APPLICANT: Ramsey County PROJECT: Aldrich Arena Sign Replacement DATE: November 5, 1992 INTRODUCTION Request Action b., Council V Eridorse Modi fi e d_,,.,., Rejecte Date Ramsey County is requesting that the City Council approve a conditional use permit (CUP). The permit would allow the County to replace the Aldrich Arena ground sign. The City has zoned the Aldrich Arena site F (farm residential). The City's Sign Code does not allow signs in the F zoning district. The City Code does allow the substitution of one nonconforming use for another nonconforming use by CUP. The City Council, however, must determine that the new sign is of the same or more restrictive nature as the old sign (Section 36-17[b]). Sign Proposal 1. The proposed sign would have the same height (25 feet) and setback (17.5 feet) as the existing sign and would have these three panels: Panel Message a. "Aldrich Arena" b. Changeable copy C. "Enjoy Coca Cola" Total Area Size Area 3 by 20 feet 60 square feet 6 by 25 feet 150 square feet 6 by 16 feet 96 square feet 306 square feet The existing sign is 14 by 52 feet or 728 square feet. (Refer to drawings of the proposed and existing signs on pages 9 and 10.) 2. The Director of Parks and Recreation for the County said that Coca Cola would have a contract with the County to use the bottom sign panel for five years. The five -year contract would not start until the County's current contract with Coca Cola ends in two years. Coca Cola, therefore, would have use of the bottom panel for seven years. (Refer to Mr. Mack's letter on page 11.) ALTERNATIVES (from least to most restrictive) I. Allow the sign as proposed. 2. Reduce the sign size by six square feet to comply with the City's commercial sign regulations. 3. Allow the sign, but require that the County remove the Coca Cola panel after seven years. (The County could have the sign built at no cost, but would have to pay for the removal of the Coca Cola panel in seven years.) 4. Allow the sign without the Coca Cola panel. (The County would lose their funding for the sign and probably leave the existing sign up.) 5. Deny the sign request. (The existing sign would remain.) DISCUSSION This proposal would meet the findings required by Code for a conditional use permit. The proposed sign would be more attractive and less than half of the existing sign size. The County, furthermore, would have the new sign installed at no cost, which benefits the taxpayers. My only concern is that this sign should not exceed 300 square feet. 300 square feet is the maximum size the Code allows for a sign in a commercial district. The sign installer told me that he will trim the proposed sign down by six square feet to meet the Code. RECOMMENDATION Adopt the resolution on page 12. This resolution approves a conditional use permit for 1850 White Bear Avenue. The permit allows the replacement of a 728 - square -foot ground sign with a Soo- square -foot ground sign (Alternative 2) . The City approves this permit because it meets the findings required by the Code. The permit is subject to the following conditions: 1. All construction shall follow the sign drawing on page 9 of the November 5, 1992 staff report. The Director of Community Development may approve minor changes. 2. The proposed construction must be substantially started within one year of Council approval or the permit shall become null and void. The Council may grant up to one one -year extension of the permit. 3. The property -owner shall install cool -white lights in the sign panels. 4. The City Council will not review this permit unless a problem develops. 3 CITIZEN COMMENTS I mailed surveys to the 18 property owners within 350 feet of the proposed sign. Eight neighbors replied. Four were in favor and four objected. In Favor A smaller sign would be more attractive in the neighborhood. (Schaeppi, 1899 White Bear Avenue) Obi ections 1. We feel there should not be any commercial advertising on a County sign on County property. The large sign now in use detracts enough from the neighborhood without any commercial advertising. (Holt, 1895 White Bear Avenue) Staff Reply: The Sign Code allows commercial advertising as long as the sign advertises products that are sold on the property. 2. The height of the sign is dramatically excessive and with the style of lighting apparently selected would be too bright. Drop the height by at least four feet and use a more subtle lighting or my front yard will look like July 4th. (Sjursen, 1883 White Bear Avenue) Staff Reply: The proposed sign height of 25 feet is less the Sign Code allows. The Code would allow a 31 -foot -tall sign. The sign installer told me there is a low- intensity or cool -white bulb available for the internally -lit sign panels. These bulbs are used on signs near residential property. The sign installer also said that the electric message -panel has an automatic sensor that dims the lights by 1/3 after dark. 4 REFERENCE INFORMATION SITE DESCRIPTION Site size: 16.9 acres Existing land use: Aldrich Arena SURROUNDING LAND USES North: Ramsey County Nursing Home South: Ripley Avenue and MidAmerica Bank West: White Bear Avenue and single dwellings East: Aldrich Arena HISTORY May 27, 1963: The City Council approved the original sign. It Was larger than the existing sign and had two billboard panels for advertisements. The Council required that the County remove the advertising panels after 10 years. June 7, 1973: The City Council granted a time extension until January 1, 1974 for the County to remove the advertising panels. August 15, 1974: The City Council denied the County's request to continue use of the advertising panels. November 21, 1974: The City Council approved the County's plan to continue using the Aldrich Arena sign. The sign was not to exceed 25 -feet -tall. This approval allowed the sign as it is today. The County had removed the advertising panels at the time of this approval. PLANNING Land Use Plan designation: P (park) Zoning: F (farm residential) City Code Section 36 -230, definition of billboard: An off - premises sign erected for the purposes of advertising a product, event, person, institution, activity, business, service, or subject not located on the premises on which said sign is located. Section 36 -442 states that the City Council may grant a CUP based on nine standards. (Refer to items 1 - 9 in the resolution on page 11.) 5 mb \mem \aldrich go \b- 3:aldrich2.cup (14) Attachments: 1. Location Map 2. Property Line /Zoning Map I Proposed Sign 4. Existing Sign 5. Applicant's letter dated September 17, 1992 6. Resolution 6 U P LARK CT. CO. Q RD. v AND RD. JUNCTION AVE. 4 su , S v AVE. SKILL �`P� AL SHO Meek � to � RYAN A AvE• w m 5T pwk N AVE. FRISBIE AVE. V) RIP LEY � N Y `n J g D Z 4 3 (b2 65 COURT m ' n . •. KOHLMAN Co Lake o AVE. J > Q b5 p , w . �• EL T • vE • Q a. AI_S ,* GERVAIS AVE. CASTLE AVE'' Z CASTLE AVE. LOPE AVE. . v � (- (n J a. • i LAURIE J W . 7 fir. � U • �G •.. CRY MW eo— 4. RAMSEY COUNTY ' NURSING HOMI� AND FAJR CROONS LOCATION MAP Q N 7 Attachment 1 w I . ., . ^ - 4t. ► lw 4 T.- z 1� , too It 14"4.ow 49 (769) 05) (44) (74) 4 Co —FL 4S (7L) (W) 44 Vw) d- 0 (55) (54) 42 (cog) -- - �s�, — 41 (G5 L _WAJL-—Ew) is ILAV- 37 (63) t82 fi (47) 3S 14 tMAS (79) ( ,SO ) 3♦ (51) 17 (57- (&3) (55) 20 -LtLrA— so (70 L_(67) - -71 -es-V (5a) (73) s5) (74 7171 k(l at- (G4) 9ti � s tq ; cr. 0 z -i tL VAN' DYKE 5T+• - o gs S.C. 7w -..� ISO 2 S AW!A-Al a p. 2 96.0T -- lie (40) $96 L26- RAM4CY COL$NrY (36) MAKSEY CO Y - Ila t7 4S --- (37) NURSING NONE (34) wo w 1909 47 1899 RAMSEY COUNTY GOLF COC, ( 5 00 181 13 (3:01f� 1871 ALDRICH ARENA SIGN ass- 1L laclo 11 4" • 1864S RAM3EV COUNTY 32 9 7 z:- 1,85SE2 -W (25) <140 ogo es 35 > (2 A -rmw 21119 W) ) 8-49 (A) 94_ 1831 41 --- 2 3 (24 (20 "809-113 -- ALDRICH ARENA (11) 1113 HEJ" RENTA dl __ - � ; 1 INS 1805 old= ILL a m 0 PAR (42) 91 Oft ; 33 30 15 (41) -A (,. I (I L (I I) GH CI. a 3 4 mmmICA BANX all* (40) Is J 3 L go 9 4 AMA) (3) 1 "` . 0 -- i rip r 14 "`!s 27 Z 25 24 2 9S s 0 (4) 13 &Cft4. (III) (Aw C") (3 'a"— IWMO 56 - . - ..A TS—) % I N STO 6 0 00) to let 1 fit) ► 9 6.) , . ............... (33) (3) 63) (32) 2 yo) a 1 '3 0 ) J, zi0i 50 is r „o L PRI to (27) '%0 QL 1 6 # I 2 3 4 5 28 27 26 25 24 15 (20) 80 100 so ass-79 06) r „o L PRI to (27) '%0 QL 1 6 17 (10 145 t 1 -15 2 so 3 Bc -is (V) 4 5 6 7 15 (20) 80 100 so (1 41 IF 7-00 ' _ Bc al ; ;� r,%o ro - so) (o CO 13 ( (et ) v I to (21) 26 .74 0 ( 20) (is 15) 69) -2s 652 6TO-) Z�jo -7 (4) 1 0 t i 1 (1): 014 1 1 .0 4& ), (Au) 40 40 8 (u ) 110,3, 00-18 fu"o !- nee, 1kcr On A % V- E-. A Ise eliss. ics. PROPERTY LINE /ZONING MA Attachemnt 2 S2 FEW H 14 .N ICU r!'�• • . t•..� • ' r• � �• . " � �f' � ,"".'!. i,: :f� ; 1 �: s, •�M.•• • f : � "�� ... /a• ••/J/11 ♦••Lear'►. • • • . • f ...•►�. �f�a .. • +�' • rye • i r' n • 1.�►A.�. � t.I.7N �/Y� y�r �"•�•^' 1.. ...A!! ', •i.I.,w'�•�� • .. Jam' �.. •"' .•• i `�.1��• low 4f _ I r • •' 7 AT Ilk 728 SQUARE FEET SXISTIJITG SIGN 10 Attachment 4 Q N RAMSEY COUNTY PARKS& RECREATION DEPARTMENT w+►�nsEV courmr 2015 N. Van Dyke Street Telephone (612) 777.1707 Maplewood, Minnesota 55109.3796 Fax (612) 777.6519 Gregory A. Mack, Director September 17, 1992 Mr. Thomas Ekstrand Community Development City of Maplewood 1830 East County Road B Maplewood, Minnesota 55109 Dear Mr. Ekstrand: The Aldrich Arena marquee is 30 years old and the sign panel has deteriorated. We plan to re- place the existing marquee with an electronic message center manufactured by Daktronics, Inc. We believe the Lawrence Sign Company of St. Paul will receive the contract to install the new message center. The Ramsey County Parks and Recreation Department has been seeking public funding for re- placement of the marquee for several years, With no success. Recently, the Coca -Cola Company agreed to purchase a message center for Aldrich Arena at a cost of $36,200 in exchange for adver- tisin g on two 6' x,221' panels for five ears. Coca -Cola has the exclusive soft drink beverage con - � y tract within Aldrich Arena. This is an excellent opportunity to replace the message center at no cost to Ramsey County. As in the past, the new message center would be available to the City of Maplewood to promote community events, upon requested. Your approval of this message center request will enhance Aldrich Arena and serve the City of Maplewood. Sin erely, Gregory. a Director G AMlclm 11 Attachment 5 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, the Ramsey County Parks and Recreation Department applied for a conditional use permit to replace the 728- square -foot Aldrich Arena freestanding sign with .a. 300- square -foot sign. WHEREAS, this permit applies to 1850 White Bear, Avenue. The legal description is: Subject to avenues and easements and except the West 620 feet of the North 438 feet the West 810 feet of the N 1/2 of the SW 1/4 of Sec. 14, T 29, R 220 WHEREAS, the history of this conditional use permit is as follows: 1. The Community Design Review Board discussed this application on November 10, 1992. They recommended that the City Council this permit. 2. The City Council held a public hearing on 1992. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 12 Attachment 6 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 60 The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The proposed sign is of a more restrictive nature than the existing sign. Approval is subject to the following conditions: 11. All construction shall follow the sign drawings on page 9 of the November 5, 1992 staff report. The Director of Community Development may approve minor changes. 2. The proposed construction must be substantially started within one year of Council approval or the permit shall become null and void. The Council may grant up to one one -year extension of the permit. 3. The property owner shall install cool -white lights in the sign panels. 4. The City Council will not review this permit unless a problem develops. Adopted mb \mem \aldrich 13 MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA NOVEMBER 10, 1352 1. CALL O ORDER Chairper n Moe called the meeting to order at p.m. 2. ROLL CALL Donald Moe Absent Marvin Erickson Present Michael Holder Present 7:08 p.m. Marie Robinson Presen Bruce Thompson Prese t Scott Wasiluk Ab nt 30 APPROVAL OF MINUTES \` a. October 13, 199 Boardmember hompson oved approval of the minutes of October 13, 1992, as submitted. ardme ber Robinson seconc�� d A es -- Erickson Robinson Thompson Bo i y p 4. APPROVAL AGENDA Boardme er Robinson moved approval of e amended agenda, deleting item 6 a. Board mber Thompson seconded yes -- Erickson, Robinson, Thompson 50 UNF ISHED BUSINESS T ere was no unfinished business. 6. DESIGN REVIEW a. Conditional Use Permit - Aldrich Arena Sign Replacement, 1850 White Bear Avenue Mike Mattson, Director of Operations for Ramsey County Parks and Recreation, said that the new sign would be constructed of a translucent plastic material with interior lighting. Mr. Mattson said the old sign will be removed and the new sign installed on the existing I- beams. Community Design Review Board -2- Minutes of 11 -10 -92 Boardmember Robinson moved adoption of the resolution which approves a conditional use permit for 1850 White Bear Avenue. The permit allows the re P lacement of a 728-square-foot ground sign with a 300- square -fo.ot ground sign. The City approves this permit because it meets the findings required by the code. The permit is subject to the following conditions: 1. All construction shall follow the sign drawing of the November S, 1992 staff report. The Director of Community Development may approve minor changes. .2. The ro osed construction must be substantially started within one year P P of Council approval or the permit shall become null and void. The Council may grant up to one one -year extension of the permit. 3. The property owner shall install cool -white lights in the sign panels. 4. The City Council will not review this permit unless a problem develops. Boardmember Holder seconded Ayes -- Erickson, Holder, Robinson, Thompson c. McDonald's Restaurant - Southlawn Drive at Birch Run Station Fred Reynolds ro'ect mana er for McDonald's, said the have submitted a Yn , P J g Y revised site lan which includes the three conditions requested by staff. Mr. P q Reynolds said the building will have an all brick exterior. Boardmember Thompson moved approval of the McDonald's restaurant plans that the City received on November 10, 1992, and dated revised October 26, 1992. The McDonald's Corporation shall do the following: 1. Repeat this review in two years if the City has not issued a building permit for this project. 2. Restore and sod damaged boulevards. 3. Submit a sign plan to staff for approval that includes business identification and traffic signs. 4. Screen all roof - mounted equipment that would be visible from streets or adjacent property. The Community Design Review Board must approve the screening design. (code requirement) S. Submit a grading, drainage, utility and erosion control plan to the City Engineer for approval Community Design Review Board -3- Minutes of 11 -10 -92 6. Install an in- ground sprinkler system for all landscaped areas. (code requirement) 7. Submit a certificate of survey and have all property corners staked by a registered land surveyor. (code requirement) 8. Provide cross easements that allow access between this site and the Olive Garden property. 96 Provide written approval from the owner of the Olive Garden for the work proposed on the Olive Garden site. 10. Repair and restripe any damaged part of the Olive Garden parking lot. 11. Submit a cash escrow or an irrevocable letter of credit to the City for any, required work that is not completed by occupancy. The required escrow amount shall be 150% of the cost of the unfinished work. McDonald's Corporation shall give the staff an agreement that will allow the City to complete any unfinished work. 12. Approval of these plans does not include approval of the lot division. 13. The building shall have an all brick exterior as changed by the applicant. 14. The in- ground sprinkler and landscaping plans shall be submitted and subject to staff review. Boardmember Holder seconded Ayes -- Erickson, Holder, Robinson, Thompson 7. VISITOR PRESENTATIONS There were no visitor presentations. 8. BOARD PRESENTATIONS a. Boardmember Thompson reported on the October 26 Council meeting. 9. STAFF PRESENTATIONS a. Board member volunteer for the November 23 Council meeting: Mary Erickson 10. ADJOURNMENT Meeting adjourned at 7:41 p.m. MEMORANDUM TOO Manager FROM: Ken Roberts, Associate Planner SUBJECT: Setback Variance and Conditional Use Perniit LOCATION: 2873 Maplewood Drive (Maplewood Toyota) OWNER: BKM Management Co. (Steve McDaniels) DATE: November 17, 1992 SUMMARY INTRODUCTION Maplewood Toyota Inc. is proposing to expand their parking lot and display area to their east property line. They would remove the existing asphalt trail. The existing lighting poles would remain. To allow this expansion, the City Council must approve the following: 10 A setback variance. The City Code requires that a parking lot be set back at least fifteen feet from a street right -of -way. Since Toyota would pave up to the right- of -way, they need afifteen -foot variance. 20 A conditional use permit to eland a nonconforming use. Maplewood Toyota is anon - conforming use. They are in a shoreland area. The shoreland ordinance allows a maximum impervious surface of 40% of their site. Impervious surface is the area covered by the buildings and parking lot. Toyota already exceeds 40% because they built before the City adopted the Shoreland Ordinance. The proposed parking lot expansion will increase the amount of impervious surface from 66% to 68.7% of the site. Section 36 -17(e) of the City Code allows the City Council to approve a conditional use permit for the enlargement of a nonconforming use. See the letter from Steve McDaniels on page 10. ALTERNATIVES (from least to most restrictive) 1. Approve the variance and conditional use permit. 2. Approve the requests, subject to buying the lot to the west. The lot to the west is undeveloped, with an area of 46,200 square feet. Maplewood Toyota could use this lot as open space. Buying the adjacent lot would reduce the impervious surface area for Toyota from 68.7% (with the expanded parking lot) to about 54% of the total site area. This is still more than the 40% maximum allowed by Code, but it is an improvement over the current situation. 30 Deny the variance and conditional use permit. Maplewood Toyota would not be able to expand their parking lot. p p g DISCUSSION Trail The trail does not connect to any other trail or serve a purpose. The City required this trail when they approved the building plans in 1979. The City required the trail because the Cites trail plan shows an off- street trail along the west side of Highway 61, from _County Road C to County Road D. There is no trail planned along Highway 61 in the proposed plan update. (See, the current and proposed trail plans on pages 14 and 15.) The City should allow Toyota to remove the trail. Parking Lot Expansion The City contacted both the Minnesota Department of Natural Resources and the Ramsey Washington Watershed District about this proposal. Both agencies said they do not object to the parking lot expansion. This proposal meets the findings for a conditional use permit and a variance. The larger - than -usual Highway 61 right -of -way creates a hardship for the property. The parking lot is about 72 feet from the edge of the highway pavement. Expanding the parking lot another fifteen feet would leave 57 feet to the street pavement. This is substantially more green area than we typically see on other commercial streets, such as White Bear Avenue. The typical parking lot setback on White Bear Avenue is about 25 feet to 30 feet from the street. The additional right -of -way on Highway 61 allows for a ditch and the possibility of a frontage road. Because of the wetlands to the south of Toyota, there is no reason to build a frontage road south of Beam Avenue. Page 5 shows a list of parking lot setbacks for other uses on Highway 61. Note that Angus Meats and Venburg Tire have smaller setbacks than Toyota's expanded parking lot would have. The City has approved a similar parking lot setback. In 1982, the City allowed Denny's Restaurant on Century Avenue and I -94 to build their parking lot up to the Century Avenue right -of -way. The City approved the reduced setback because of the extra -wide right -of -way on Century Avenue. 2 RECOMMENDATIONS 1. Approve the resolution on page 161 This resolution approves a setback variance for Toyota's parking lot, because: a. The larger.- than - normal right-of-way n Highway 61 creates a hardship for Y g Y P the Toyota Dealership. b. 'The variance would be in keeping with the spirit and intent of the ordinance, since there would be more than the typical setback from the street pavement. C. The variance would not alter the character of the area. 2. Approve the resolution on page 17. This resolution approves a conditional use permit to expand a nonconforming use. Approval is based on the findin required by Code and subject to the following conditions: a. All construction shall follow the site plan that the City stamped September 16, 1992. The Director of Community Development may approve minor changes. b. The proposed construction must be substantially started or the proposed use utilized within one year of council approval or the permit shall become null and void. The council may grant up to one one-year extension of the permit. C. All image shall go to the pond and not the ditch along Highway 61. d. There shall be no parking on the mss. e. The City Council will not review this permit unless there is a problem. 3 NEIGHBORHOOD SURVEY We asked the surrounding property owners for their opinion of these. requests. We sent surveys to the property owners within 350 feet of Maplewood Toyota. Out of 18 properties, we received eight replies. Four replies were for the requests, three had no comment, and one was against - the requests. Those people for the request had the following comments: 1. The property belongs to Maplewood Toyota, is taxed as such and therefore should be available for their use even though it might bruise the tender sensibilities of the environmentalists who are too busy violating speed regulations on highway to notice any change. As a neighbor, I approve. (Shane - 1241 Beam Avenue) 2. It is my opinion this would not be harmful to any one. It also would be a chance for the City to help one of our business men. (Gerald Mogren - Countryview Golf Course) 3. Small business has to succeed in our economic society for our children's future. (Slomkowski & Kroiss, Saint Paul) See the attached letter on page 12 for comments against the proposal F11 NE_: aouin: &b l r properry witn raalo towers West: A vacant lot that the City has zoned and planned for a single dwelling. Most of this lot is wetland. Typical. Parking Lot Setbacks Along Highway 61 The following is a list of parking lot setbacks along Highway 61. The setbacks are measured between the parking lots and the Highway 61 street pavement or the frontage road: Royal Nissan = 68 feet Mitsubishi = 68 feet Audi Dealership = 59 -1/2 feet Angus Meats = 41 feet Country View_ Golf Course = 70 feet Venburg Tire = 54 feet Guldens = 87 feet Variances State law requires that the City make two findings before granting a variance. 1. Strict enforcement of the City ordinances would cause undue hardship because of circumstances unique to the property. Undue hardship means that: a. A person cannot put their property to a reasonable use under City ordinances. b. The problem is due to circumstances unique to the property that the owner did not cause. C. The variance would not alter the character of the area. 5 6 a 61 69 VADNA /S HEIGHTS (9 co RD D Q .� � V .�° MARK M Gervofs 3 Koh /man Lake w POND C/) L ake / KOHLMAN U AV z I N h ort w (� Q v A H azelwood CD OZ 2 Pk o -� CO RD „ v� w w �. _j Cr 23 N A K /ma (n r n C r � SEXTANT >- Q u � Four *Se Pk GERVAIS. J PALM C PALM w a Pk �,� i l �) F�GF w y �< .�. goon PK1NY :3 Y CR r / 2 o 5� ID c T f w �. � G L z CONNOR G N CT DE- R 3 —i M ON '( AV L- –'- o (►) CONNOR qV z c Harvest PkA -j w DEMONT AV cn gR00KC T o 3 _j V• 0 + 22 2 d u a Y KC 0 z CO > z T2 w A 3 3 EDG EHILL RD 10 w = E- m 60 22 w t0 ,12 GERVAIS \\ 3 J �Q P Q AV � SEXTANT >- Q u z a T AV SEXTAN LE. w a Four *Se Pk GERVAIS. P� GERVAI AV z CT .�. goon PK1NY Y � G L m VIKING, DR �-. - -� N COPE �_ CT COPE AV HERREN AV Kok le Head Lake i COPE Ke% er Loke �� r~ J LARK AV w � N A - �.. A 64 J � CO o RD „9, a v LAURIE N N z R C w Y �� 1 251 nc 0 a` I F t 7., a Shel ; LOCATION MAP 4 N 7 Attachment 1 rd 0 i� �i. s o I h 019 `9 N to Doe 14 8 2 9 99 8 /�2 /Gi cr1 M M / 90 I T A _ - , -. rr '• a� T '�� l A t • 18 5- ISp 7 r G ;H • i f a JA 0 I fl MEWOOD TOYOTA ?' ,, 0/ / / 1 PA of ae S Qc 3 'N . s 1L► 355 •• p I Z 1p 4, / I .. -0 �• 39 4 N PROPERTY LINE /ZONING MAP s Attachment 2 BEAM AVENUE Q . � Q a O O � N Z Ix I X W CL 0 iytl F. J I a w dC < U 3 ¢ a ai < W M J a U) 0 0 MPiPLS1I00D TOYOTA PROPOSES TO EXPAND THLIR PARKING LOT TO THEIR FRONT LOT LINE. i r ■ SITE PLAN y Attachment 3 4 N kwood 7 4yota � _ 5 SALES *SERVICE* PARTS •LEASING CITY OF MAP( EWCICD 8/05/92 1 830 E. COUNTY ROAD 8 MAP[ ... EWOOD , MN. 551 RE: REQUEST FOR SET BACK VARIANCE ON PROPERTY Rt.1NN T NG PARAL i._ EW 1... TO TRUNK HIGHWAY 61 FROM 15 FEET TO 0 FEET MAP1... EWOOD CITY COUNC; T L.. MEMBERS, PL.. EAS EW CONSIDER OUR REQUEST FOR THIS VARIANCE. MAPL.. EW WOOD TOYOTA HAS GROWN S T GN T F T CANT1_. Y OVER THE PAST TEN YEARS- k)(.)R AUTOMC'iB `L I_. F SAL-ES, SERVICE 1 ... ABOR SAL-ES., AND PARTS SAL-ES, HAVE AL -L.. EW XPEW RIEwNCED STEADY GROWTH OVER OUR TE=N YEAR H T SORY _ THIS GROW HAS S EW R T OUS1... Y S TRAINED O UR PARKING CAPACITY FOR INVENTORY, Ct.)S TOMt R CARS, AND EMP1... OYEW E CARS. IN ADDITION, THE S HOREI... AND ORD T NANCCE WHICH WAS PASSED AFTER WE OPENED HAS MADE THE PROPERTY SURROUNDING MAP[... FWOOD TOYOTA V T RTC)A1... L- Y UNUSABL.. E FOR O UR PURPOSES. WE HOPE TO EXPAND OUR EAU T 1.- D T NC TN THE NEAR FUTURE:. WH I%H WOU1_ D FURTHER STRAIN OUR PARK I Nt T F GRANTED, THE VARIANCE WOUI... D AL..1... i �W US APPROX T MATE 1-Y 20 MOREw. PARKING SPACES AL- ONG OUR FAST PROPERTY 1.. T NEW FOR INVENTORY. OUR VEH T CI... E W�' LJL.. D ST I L.. L_ BE OVEW R 4 5 FE.:. E T F ROM H T GHWAY 6 1.. THIS SE RACK VARIANCE WOUL -D ACTUAE... E.. Y BEW AUT IFY OUR FRONT PROPERTY E- I NE . WE WOt.1E__ D HAVE TO REMOVE A NARROW STRIP OF GRASS BETWEEN i`L)R CURRENT CURES (1.5 FEET SET BACK AND THE AS PHAE... T WAL_ K T NC PATH. I REW CUFSTEW D THE MINNESOTA DNR TO SEND A REPRESENTATIVE TO MAP1... EWOOD TOYOTA TO DFTE::. RM T NEW IF THIS GRASS REW MO' VAL- WOUL- D CONCERN THEM WITH REGARD TO THE SHOREL.. AND ORDINANCE. MCL.. L.. Y SHODEW EW N (AREA HYDROI... OG T ST -RAMS EW Y 2873 HIGHWAY 61 N. • MAPLEWOOD, MINNESOTA 55109 0 (612) 482 -1322 A / �P CfLC� 10 Attachment 4 GuUNTY) V T S T TED 7/14/92 AND STATED THAT THE DNR HAS NO PROBI —EM WHATSOEVER WITH THIS REQUEST FOR GRASS REMOVAL... BY REMOVING THE A SPHAL- T PATH, WHICH TS TEN FEET WIDE BY APPROX T MA TEI... Y 400 FEET I.- ONG , WE WOUL- D GIVE THE WHOL..E PROPERTY A CL.. EANE'R L.. OOK _ THIS PATH IS DETERIORATING AND DOES NOT SERVE ANY PURPOSE TO THE CITY OR TO MAPI...EWOOD TOYOTA. I BEL_ TEVE THAT THE GRANTING OF THIS SET -RACK VAR T AN%.E WOUI... D V T R TUAL- I.- Y GO uNNO T T CED BECAUSE THE ASPHAI... T CURRENTL. Y IN PL.. ACE I._ Oc.DKS L.. T KE A PARK TNO L OT A[-.SO,, DUE TO THE W T DTH OF THE DRAINAGE DITCH AND THE C ITY RIGHT OF WAY, THE F IRST VEH T CI._ E WOU(... D S T T LA... BE OVER 45 FEET FROM THE NEAREST EDGE OF TRUNK HIGHWAY h :i. . IN Cl... OS T Nip I BEL. T EV E THAT THIS PROPOSAL_ IS A NO I._ OSE SITUATION FOR EVERYONE CONCERNED. THE C, T T I TENS AND THE CITY GET A C.l... EANER MORE PI... EAS T Nta VIEW FROM THE HIGHWAY. THE DNR AGREES. TT L= NABI... ES MAPI... EWOOD TOYOTA TO KEEP A MORE ORGAN T 7ED L.. OT WITHOUT HAV T NCB TO C,ONT T NUAI...I... Y RESORT TO HAV T NO OUR EMPI.- OYEES PARK OFF SITE AND IT MAKES IT MUCH EASTER FOR OUR CUSTOMERS TO FIND ADEQUATE PARKING. THIS WON'T E NT T RE I._ Y SOI._ VE OUR PROEI— EM BUT IT WTI ... L. MAKE IT MUCH MORE MAN44GEABL -E IN THE NEAR FUTURE. THANK YOU VERY MUCH FOR YOUR CONSTDERATTON OF THIS MATTER. S T NC EREL.. Y , . TFVE MCDHNTE(._S V.P. V r i e4 �v All Z hill 10 00 �01111 704 12 Attachment 5 10 oo�l 7o 00of 3 � - ,,.,.�; �o�.� -tee �. �•�e. ��,f 000 Or- i 13 l o W (9i 10) _ [ W Thts map • br ptam prpOsee only &V s110ta1d nd be Used Vwo precise 9 1 Oft-M ION it Wuired to -,.f� J_ •r 1 r AM • rs- =N .w , • r=te x r' �� '•N do 20110-10 J 0 . ma y .a �. 14 t = J oo 1 St ftAiL I wwTE KAM "KE 1A A-AN r irer some , ALAI .rr.. �. .A/ ..wo= as $MTN ST. PAUL W _�! 640 N. ohm *4 I • mv tom. ;, ••`1•• !••`• 0 11 1 • ' . @p• bicycle routes/ traills (cul-Io� PIA11% -- Existing Bicycle Route (on street) �• —•• Existing Bicycle Route (off street) -- Potential Bicycle Routes (on street) " "'••• Potential Bicycle Routes (off street) County Proposed Bicycle Routes 2 Proposed Regional Trail ' 3 City Proposed Off -Road Bicycle Routes Source: Minnesota Department of Natural Resources; Maplewood Transportation Plan, Barton- Aschman; and City of M aplewood y . • UI LM s I i If 1: to .s y 7 f � REVIS_.._.) 6 -18 -87 1V — a1 0 0 �y e �� • ♦ • • • •- • • • • • • • • • '� • • • — " 7 161 • amo"uw so isms 3 F_' i �., _ �� F flfa . j '•s•�ws'o. c•a • . T. S. 36 - - -- -- I CO. RD. B -- -r- f ROSELAWN LARPENTEUA AVE. _ , I 11'n I i,,_._,_ .i m o ao 0 c u. K A 64 D 7 V EXISTING BIKEWAYS ON STREET oo••••• OFF STREET PLANNED BIKEWAYS -- ON STREET OFF STREET Fr, BIKEWAYS /TRAILS PLAN C O M P R E H E N S I V E P L A N =1t1�11' 7L..j 1 apt t`1•� )i +3 c•s`_' •v'..:•.. UPPER AFTON RD. __ LOWER AFTON RD. LONDIN LN. - MAILAND RD. LINWOOD AVE. — MIGHWOOD AVE. -- - CARVER AV t. •-• 15 Attachment 7 p o o o oc g w A s y p h h N o _ = sKARYLAMD AVE. { BTILLMATER RD, MINNEHA A AVE. - - CONWAY AVE . -- . - — T.B. 12/1 -94 cc m P. P. H � h W x = m u WHEREAS, Maplewood Toyota, Inc. applied for a variance from the City's zoning g ordinance. WHEREAS, this permit applies to 2873 Maplewood Drive. The legal description is: SUBJ TO WIDENED STH 61/1 LOT 101 GARDENA ADDITION TO RAMSEY COUNTY, MINN WHEREAS, Section 36- 28(c)(5)(a.) of the Maplewood Code of Ordinances requires a fifteen -foot setback between a parking lot and a street right -of -Way. WHEREAS, Maplewood Toyota, Inc. is proposing to expand their parking lot with no set back to the Highway 61 right -of -way. WHEREAS, this requires a variance of fifteen feet. WHEREAS, the history of this variance is as follows: 1. The Planning Commission discussed this variance on November .16, 1992. They recommended that the City Council the variance. 2. The City Council held a public hearing on 1992. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing an opportunity to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described variance for the following reasons: 1. The larger - than- normal right -of -way on Highway 61 creates a hardship for the Toyota Dealership. 2. The variance would be in keeping with the spirit and intent of the ordinance, since there would be more than the typical setback from the street pavement. I The variance would not alter the character of the area. Adopted on ,1992. Attachment 8 16 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Maplewood Toyota, Inca applied for a conditional use permit to expand their parking lot. WHEREAS, this permit applies to 2873 Maplewood Drive. The legal description is p g P SUBJ TO WIDENED STH 61/1 LOT 101 GARDENA ADDITION To RAMSEY COUNTY, MINN WHEREAS, the history of this conditional use permit is as follows: 1. The Planning Commission discussed this application on November 16, 1992. 'They Y recommended that the City Council this permit. 2. The City Council held a public hearing on , 1992. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described conditional use permit, because: 1. The use Would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of ordinances. 20 The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. Attachment 9 �M The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. The use would not. create excessive additional costs for p ublic facilities or services. The use would maximize the preservation of and incorporate the site's natural and scenic features into * the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan that the City stamped September 16, 1992. The Director of Community Development may approve minor changes. 2. The proposed construction must be substantially started or the proposed use utilized within one year of council approval or the permit shall become null and void. The council may grant up to one one -year extension of the permit. 30 All drainage shall go to the pond and not the ditch along Highway 61. 4. There shall be no parking on the grass. 5. The City Council shall not review this permit unless there is a problem. Adopted 1 1992. 18 Maplewood Planning Commission -2- Minutes of 11-16- 5. NEW BUSINESS a. 2873 Maplewood Drive (Toyota): Setback Variance and Conditional Use Permit Ken Roberts, Associate Planner, presented the staff report. The Commission g discussed the drainage pattern and location of holding ponds. Mr. Roberts said the DNR seems satisfied that the ponding area is functioning acceptably, g . P Y Steve McDaniels, 659 Lake Pine Drive, Shoreview, was present representing g Maplewood Toyota. Mr. McDaniels said the DNR did check the sediment and found it adequate. Mr. McDaniels said Beam Avenue has recently been n posted as "no parking" on both sides of the street, which has further co m p licated their P parking problems. Don Christianson, 1111 East County Road C, spoke in opposition to this proposal. Mr. Christianson said when this roe was ori develo ed a P P �Y P pond skimmer was to be installed. Mr. McDaniels responded that the DNR and the City are satisfied that Maplewood Toyota did everything required of them at � g re q the time the building was constructed. Mr. Christianson stated there is room for expansion on the north side of Be Avenue and that would be a better area to expand. Commissioner Rossbach said he has determined that the two State findings required to be met before granting a variance have not been met. He said he views this expansion as solely an economic situation. Commissioner Martin moved the Planning Commission recommend denial of the variance because Maplewood Toyota at present is able to put their property to a reasonable use under the City ordinances, is not due to circumstances unique to the property, is caused by the owner, and the request is based on economic considerations. Commissioner Rossbach seconded Ayes -- Frost, Gerke, Martin, Rossbach, Sigmundik Nays-- Allenspach, Axdahl, Fischer, Kittridge The motion : passed. Commissioner Rossbach moved to table the resolution for a conditional use permit. Maplewood Planning Commission -3- Minutes of 11 -16 -92 Commissioner Martin seconded Ayes -- Gerke, Martin, Rossbach Sigmundik Nays-- Allenspach, Axdahl, Fischer, Kittridge Abstentions- -Frost The motion failed. Commissioner Kittridge said that this proposal would be an improvement since the water runoff from the trail would flow into the p and and be filtered before flowing into the lake, instead of flowing directly into the lake as it now does. Commissioner Frost moved that if the Council denies the setback variance, the Planning Commission recommend that the conditional use permit also be denied. However, if the setback variance: is approved, the Planning Commission also recommends the following conditions in addition to conditions a b and c in the staff recommendation: d. All runoff from the parking area must go through the pond. e. Oil and grease skimmers shall be brought up to date and be operable or be installed in the pond before any water is allowed to discharge into the adjacent drainage ditch and lake. f. There shall be no parking of vehicles on the grass Commissioner Fischer seconded Ayes-- Allenspach, Axdahl, Fischer, Frost, Gerke, Kittridge, Martin, Rossbach, Sigmundik The motion passed. b. MnDOT Proper, n McMenemy ff St t Secretary Olson presen d the a report. The Commission discussed the possible changes in the 1 se plan and zoning map for this property. Commissioner Rossbac moved a Planning Commission recommend that the City Council make n, change in th zonin g or land use plan until there is a development prop al provided for t area. Commissioner rost seconded Ayes -- nspach, Axdahl, Fischer, Frost, Gerke, Kittridge, actin, Rossbach, Sigmundik The mo ' n passed. .Ar Action by, COt cil of MEMORANDUM Endorsed. ®dzfied. Rejected Date TO MICHAEL A. MCGUIRE, CITY MANAGER FROM: PAULINE A. STAPLES, ASSISTANT DIRECTOR OF PARKS & RECREATION RES MAPLEWOOD IN MOTION BID FOR 1993 DATE: DECEMBER 3, 1993 INTRODUCTION: STAFF IS REQUESTING APPROVAL OF PRINTING TWELVE NEWSLETTERS FOR THE YEAR 1993. THE NEWSLETTER SIZE WILL CONTINUE TO BE 8 1/2 X 110 THE NUMBER OF PAGES PER ISSUE WILL INCREASE FROM 12 PAGES TO 16 PAGES PER ISSUE. BACKGROUND: THE CURRENT CITY NEWSLETTER IS MAILED OUT TO THE PUBLIC TWELVE TIMES PER YEAR. THE CURRENT SIZE OF THE NEWSLETTER IS 8 1/2 X 119 THE NUMBER OF PAGES PER ISSUE IN 1992 WAS 12. THE NUMBER OF PAGES PER ISSUE FOR 1993 WILL BE 160 DISCUSSION: THE BID QUOTATION RECEIVED ON NOVEMBER 24, 1992 FROM NYSTROM PRINTING INCLUDES THE FOLLOWING: COST PER ISSUE: $ 2294.00 COST PER PAGE: $ 143.38 COST FOR YEAR: $27,528.00 THE BID QUOTATION RECEIVED ON NOVEMBER 24, 1992 FROM SEXTON PRINTING INCLUDES THE FOLLOWING: COST PER ISSUE: $ 2320.00 COST PER PAGE: $ 145.00 COST PER YEAR: $27,840.00 BUDGET: PUBLISHING BUDGET FOR 1993 IS $35,650.00. RECOMMENDATION: APPROVE THE 1993 BID PROPOSAL FOR TWELVE NEWSLETTERS, 16 PAGES EACH ISSUE, 13,800 COPIES PER ISSUE, SIMPLIFIED MAILING SERVICES. ACCEPT THE BID QUOTATION FROM NYSTROM PRINTING COMPANY INC. FOR $27,528.00. AGENDA NO, AGENDA REPORT Aoticn by C :j TO: City Manager Endorse Modified ..�. FROM: Assistant City � R ejecte d Ma � G t g RE: 1992 COMMUNITY SURVEY RESULTS DATE: December 7, 1992 INMODUMON In August, the City Council authorized the firm of Decision Resources Ltd. to conduct a telephone survey of 400 randomly selected residents. The purpose of the survey was to find out how the residents felt about the City - -its services, departments, development, type of road design and construction, and specific projects such as the community center, the proposed I -494 interchange at Lake Road, and White Bear Avenue development. Decision Resources has completed the analysis of the results, and Dr. Bill Morris will make a presentation for the City Council. A copy of the Executive Summary is attached. BACKGROUND The survey was conducted during the first two weeks in September by telephone. 400 randomly selected residents were interviewed. Based on the size of the sample, the results of the survey can be used to describe all City residents' feelings within =5.0% in 95 out of 100 cases. The report describes the City as being most like a mature inner ring suburb that is still changing and growing. In fact, the City has many very different neighborhoods with different aged residents as well as different educational levels and occupations. Highlights of the report are: Residents were very pleased with the quality of life in Maplewood. Crimes which were cited as being the greatest concern in the community are burglary, juvenile crimes, and vandalism. 83% of the residents felt that there is enough retail shopping. * Senior housing and the preservation of open space were cited by residents as being major development needs. In addition, a majority of the residents favored a $26 increase in their taxes to protect open space. * Many residents have visited City Hall for services, and City services were generally rated well. * A majority of the residents felt that affected property owners should pay 0 75% of a road improvement project, and the remaining 25% of the cost should be covered by general taxes. 90% of the residents reported that they recycled. * Residents are in favor of consolidating some services such as parks & recreation, but, in general, it was a split in their attitude about consolidating services County -wide. * Mayor, City Council and staff were viewed favorably by a majority of the residents. As reported previously, there was a two -to -one majority in favor of a community center - almost the identical result that was obtained three years ago in the 1989 survey. * The readership of Maplewood in Motion has increased. In addition, the number of residents who felt that the City had effective communications is well above the national average. As part of the analysis, the results were computed city -wide and according to 13 different planning neighborhoods. Since the City varies from neighborhood to neighborhood, the answers to the questions were analyzed according to location within the City. Dr. Bill Morris, Decision Resources, Ltd. will be present to make a presentation and answer any questions that the City Council may have. RECOMMENDATION It is recommended that the City Council accept the 1992 community survey report and analysis completed by Decision Resources, Ltd. tmc Attachment ■ ■ Decision Resources Ltd. EXECUTIVE SUMMARY This study contains the results of a survey of 400 randomly selected residents of the City of Maplewood. Survey responses were gathered by professional interviewers between September 2, and September 14, 1992. The average interview of city residents took thirty -one minutes. Random samples such as this one yield results projectable to the entire universe of Maplewood resi- dents within ± 5.0 percent in 95 out of 100 cases. Maplewood can best be described as a quintessential mature inner ring suburban community that has not yet reached stasis. While many of the results found in this study conform to the patterns of older, well- established inner ring suburban communi- ties, there are also some characteristics which suggest a growing community. This growth was occurring predominantly in one por- tion of the city. Further, it has changed the complexion of the city, specifically from a blue collar suburb to one occupational- ly mixed. The average family has lived in Maplewood for 11.2 years; sixteen percent of the sample reported moving to Maplewood during the past two years, while thirty percent had resided there for over twenty years. This result is indicative of a first-ring suburban community: an average longevity over ten years, yet a steady turnover of approximately one -fifth of the city. Household composition varied across the city. Twenty -three percent of the sample reported seniors in residence, while thirty -eight percent had school -aged children or pre - schoolers. Twenty -two percent rented their current households. The average age of residents was 45 years old about one- quarter of the city was under the age of 35; twenty -six percent, 35 -44 years old; eighteen percent were in the 45754 age group; and, the remaining thirty -two percent were over 55 years old. Maplewood still pos- sesses one of the most heterogeneous age distributions in Ramsey County. The workforce in Maplewood also lacked a high degree of homogeneity. Professional- Technical and Owner - Manager households made up thirty -nine percent of the community. Blue Collar house- holds accounted for another twenty -one percent. Retirees were twenty -four percent. Fifty -three percent of the married house- holds reported both spouses working outside of the home. Respondents were divided into geographical regions. Plan - ning Neighborhoods 1 -3 were classified as Zone One, comprising 3128 Dean Court • Minneapolis, Minnesota 55416 • (612) 920 -0337 • Fax (612) 929 -6166 twenty -three percent of the sample. Zone Two, composed of Plan- ning Neighborhoods 4 -7, were thirty -eight percent of the communi- ty. Neighborhoods 8 -13, thirty -nine percent of the sample, made up Zone Three. Residents were very pleased with the quality of life in Maplewood. Ninety -six percent rated it as either "excellent" or "good," with thirty -three percent rating it as the former. The most popular aspects of the community were its convenient loca- tion in the Metropolitan Area, its quiet and safe atmosphere, its friendly people, and its top -notch city services. Three major concerns were mentioned with some frequency: high taxes, inade- quate city services, and city government. A moderate fifteen percent of the sample reported there was "nothing" they disliked about the community. Maplewood ranks in the top third among suburbs in the Metropolitan Area on its residential satisfaction. Maplewood residents generally felt content with their city. Sixty -four percent felt they could have a say in the way the City runs things. Twenty -seven percent labeled the sense of community among Maplewood residents as "much stronger" or "somewhat strong - er;" fifty -six percent regarded it as "about average." Only eleven percent felt it was weaker than in other nearby suburbs. Ninety -two percent of the sample rated the general appearance of their neighborhoods as "excellent" or "good," with thirty -nine percent in the former category. An issue which has greatly impacted the quality of life in many, areas is crime. Maplewood residents tended to feel burglary was the greatest public safety problem facing the community; twenty - three percent chose this problem from a list of six pr - - -- lems. Twenty -seven percent, however, felt none of the six prob- lems was serious. The next highest ranked problem was juvenile crimes and vandalism, cited by sixteen percent. Traffic and pedestrian safety, drugs, gangs, and personal safety from violent crimes troubled far fewer residents. Similarly, future development perspectives have caused turmoil in some communities, to the extent that the entire quali- ty of life in a community is threatened. In general, eighty - three percent of the residents felt Maplewood currently had sufficient retail shopping opportunities. Sixty -four percent felt there was enough open space in the city, while twenty -eight percent felt there was too little. Fifty -four percent also felt the number of low and moderate income housing units was adequate, while twenty -three rated them as insufficient. Only on the issue of senior citizen housing did a plurality feel the city currently contained too few units; even so, thirty percent felt there was already enough. Targeted housing, particularly for seniors, and the preservation of open spaces are the major development needs seen by the residents. By a fifty-three percent to thirty -nine percent judgment, Maplewood residents opposed the City using tax money to reduce the cost of new homes for first -time home buyers. But, a fifty- 2 three percent majority supported the City offering tax money to attract new and retain existing industrial and commercial devel- opments. Thirty -seven percent, however, were opposed to this use of tax money,. Maplewood citizens are financially "prudent" on matters of taxation. Forty -six percent would support a property tax in- crease to maintain city services at their current levels, while forty -three percent would oppose it. But, there is a high level of misinformation and a lack of information about the city's share of the tax burden. Twenty -eight percent of the respondents were unable to even guess at the amount of the city's share of property tax revenues. Among those with an opinion, the average estimate was 19.2 percent. City services were usually well rated by the citizenry. Ninety percent of the residents rated police protection as either "excellent" or "good," while ninety -one percent rated fire pro - tection similarly. Ninety- three percent rated snow plowing highly, while ninety percent praised park maintenance. Ice con- trol was praised by ninety -one percent. Street sweeping received kudos from eighty -two percent. Animal control, a problem plagu- ing many other suburban communities, was not an issue in Maple - wood: seventy -two percent approved of the service. City street repair and maintenance, a usually much - criticized service, at- tracted an approval score of seventy -four percent. Building and Inspection Services, the Deputy Registrar, Community Planning, and . educational programs in the schools attracted approval rat - ings higher than eighty percent among residents able to render judgments. Similarly, community planning scored favorably among seventy -seven percent of those familiar with it. Only city street repair and maintenance attracted a moderately high level of disapproval: twenty -five percent rated it as "only fair" or "Poor." The Deputy Registrar also posted a moderate level of dissatisfaction, with sixteen percent being critical. Potholes were the basis for the former displeasure; unhelpfulness was the key to dissatisfaction with the latter. In general, citizens are very satisfied with the services provided by Maplewood. When queried specifically about city - maintained streets, most residents expressed satisfaction. Eighty -eight percent said they were "very satisfied" or "somewhat satisfied." Only eleven percent were "somewhat dissatisfied" or "very dissatisfied." City residents, however, were split on the funding of street, sidewalk, and gutter construction and reconstruction. Forty -two percent felt it should be funded through property taxes on all residents, while forty percent felt they should be paid for through special assessments on adjacent or affected property owners. Cost- sharing between impacted property owners and the rest of the community was considered for the funding of these improvements. A majority of residents would favor twenty -five .percent of the cost of these construction and reconstruction projects covered through general tax revenues; seventy -five percent would be paid by the affected property owner. 3 Fifty -one percent opposed installing curbs and gutters on all city- maintained streets; forty percent supported it. And, a solid sixty -three percent opposed making street improvements if the. majority of neighborhood residents are opposed to the pro- posed improvements. Only twenty -nine percent favored mandated changes by the City of Maplewood. Ninety percent of the respondents stated they recycled. Of those who did not recycle, the two principal reasons were its unavailability -- usually in multiple unit buildings -- and lack of interest. When queried about the use of city funds to provide the NEST service, seventy -two percent of the residents supported the expenditure, while fifteen percent opposed it. Both of these services have broad support constituencies. Residents were asked for their opinions on the construction of an interchange on Interstate 494 at Century Avenue, to be funded by the City of Woodbury. Only twenty -six percent admitted to awareness of the proposal. Nineteen percent of the sample indicated they were "very likely" to use the interchange, while another twenty -four percent were "somewhat likely" to do so. On a related development issue, forty -seven percent of the residents supported the development of commercial properties on Century Avenue in south Maplewood; thirty -one percent were opposed to this type of development. White Bear Avenue was also discussed in some detail. Twen- ty -seven percent of the sample cited the shopping opportunities as. what they liked best about White Bear Avenue; .fourteen percent mentioned its usefulness as a connector street. Traffic conges- tion was the main complaint about the street, posted by forty- Y seven percent of the sample; inadequate lights, narrowness, and lack of maintenance were also mentioned by moderate numbers of citizens. Two major suggestions were made about improvements: twenty -three percent would widen the street, while eighteen percent would impose better traffic control on it. Reactions to the current discussions about consolidation of city services across the county were assessed. By a forty-six percent to forty -three percent split, Maplewood residents split on the consolidation of public services across the County. A seventy -five percent to sixteen percent verdict supported consol- idating park and recreation programs offered by the Cities of North Saint Paul and Maplewood; only sixteen percent opposed this approach. As for a broader consolidation of the two cities, fifty -one percent supported the combination while thirty -six percent opposed it. At least on a limited incremental basis, residents are willing to support service consolidations. Twenty -nine percent of the residents reported participating In a park and recreation program during the past year. Special events, general sports activities, and softball - baseball were the most frequently mentioned. Among participants, a very high ninety -seven percent were satisfied with their experience. 4 Two proposals for the future were assessed: acquisition of large parcels of land for preservation or recreational develop- ment, as well as development of a trail system. On the first issue, by a seventy - eight percent to fifteen percent majority, respondents favored the city taking action to insure future nature areas and recreational opportunities. When asked about increases in their property taxes to undertake this program, a majority of residents would support an average increase of $26.00 in their taxes. Residents also felt the City was doing "about the right amount" in protecting the environment: sixty -seven percent indicated this response, while eighteen percent felt it was.doing "too little." By a sixty -six percent to twenty -nine percent margin, residents also favored the construction of a sidewalk and trail system, connecting city parks and neighbor- hoods for use by pedestrians and bicyclists. City government and city staff were viewed favorably by a majority of residents: Thirty percent of the residents reported knowing a "great deal" or "a fair amount" about the work of the Mayor and City Council, a normal level of knowledge. Fifty -six percent approved of the job of the Mayor; only four percent disapproved. In comparison, fifty -one percent approved of the job of the City Council; nine percent disagreed. The fourteen -to- one and six -to -one ratio of approval -to- disapproval is solidly above the suburban norm. Twenty -six percent of the residents .reported having "quite a lot" or "some" first -hand contact with Maplewood City Staff. Fifty -three percent rated their job per- formance as either "excellent" or "good," while eleven percent rated it lower. Once again, this is well above the suburban norm. Elected officials and city staff, then, are viewed by a majority of residents in a positive light; both have built siza- ble reservoirs of goodwill. Forty -two percent of the residents reported contacting City Hall during the past twelve months. The major reasons were complaints, information, and building permits. Police and City Hall operators were most often reported as the first contact about the inquiry. Of those dealing with the City, seventy -nine percent satisfied with the way their inquiry was handled. Dissatisfaction was primarily based upon the result of inquiry, but fifteen percent objected to the slow response and twelve percent encountered rudeness. Sixty -three percent of the sample reported visiting City Hall during the past year, an unusually high number. At least eighty percent of the visitors approved of the convenience of hours, courtesy of the staff, and efficiency of the staff. The only weak point was waiting time for service: sixty -three per- cent approved, while thirty -six percent disapproved. Given the exceptionally high level of usage of City Hall services, however, waiting times understandably may be a problem. The most extreme service performances were posted by the Motor Vehicle Department and Registrar. It is noteworthy that Maplewood is the only community in Ramsey County in which more residents visit City Hall than telephone there! 5 Witnessing or experiencing discrimination during the past year in Maplewood was examined. Only ten percent of the sample reported witnessing or experiencing discrimination on race, sex, age, disability, national origin, marital status, or with regard to public assistance. This level of witnessing or experiencing discrimination was at the national norm. Sixty percent of the residents support the construction of a Maplewood Community Center; twenty - seven percent opposed it. Proponents based their position upon city needs, children's needs, and its constructive impact on community identity. Oppo- nents cited no need for the facility and taxes and cost consider- ations. When informed that a property tax increase might be needed to raise six million dollars of the total thirteen million dollars land and building costs for the center, sixty -one percent supported the property tax -increase, while thirty -three percent opposed it. There appeared to be an approximately two -to -one majority in favor of a Maplewood Community Center, a result virtually identical to the survey of three years ago. When examining usage, thirty -seven percent of the residents would never visit the center. Thirty -two percent of the house- holds reported at least one member who would visit on a weekly basis or more often, while fifty percent contained at least one member who would visit on a more occasional basis. There is a clear demand in the community for the facilities and services a community center could supply. On the subject of operating costs, residents favor a pay -as- you go system. Fifty -one percent oppose the city subsidization of operating costs, even if user fees increase; thirty -seven percent favor a city subsidy. Fifty -three percent of the sample would not be impacted by a moderate daily fee; fourteen percent felt it depended on the size of the fee; twenty -three percent felt their usage would significantly decline. A majority of residents would pay $50.00 yearly for an individual membership to the facility. Twenty -three percent of the sample would pay $200 yearly for a family membership. While these percentages' have declined since the last survey, if built, the Community Center will be assured of a high user rate. Residents were asked about their sources of information on city government and its activities. The local newspaper was cited most frequently, by twenty -nine percent. The "Saint Paul Pioneer Press - Dispatch" was used by eighteen percent. "Maplewood in Motion" was mentioned next by twenty -one percent. The "grape - vine" was pointed to by nine percent, a low figure in light of the demographics of the community. And, a remarkably small five percent felt out of the information loop. "Maplewood in Motion" was received by eighty percent of the sample. This is a normal reach for a city periodical. Of those who receive the newsletter, 'ninety-two percent regularly read it. Interesting style and content, then, is not a problem. Forty- 6 seven percent viewed the publication as "very effective" in keeping them informed of City activities, while forty -five per- cent rated it as "somewhat effective. These significant in- creases in reach and readership contributed to the stunning drops in elected official and staff disapproval ratings. Only twenty -seven percent of the sample reported awareness of the Mayor's Monthly Forum. Of that number, about ten percent had actually attended a forum meeting; that attendance figure was at the norm for these types of gatherings. Most people had no suggestions for future topics, however, the environment and city planning activities were specified by moderate numbers of resi- dents. In general, residents felt their communications needs and expectations were being met "extremely well" or "very well." Forty -eight percent of the sample fell into these.two categories, well above the suburban norms for effective communications. While thirty -seven percent viewed their needs as being "somewhat well" met, only ten percent posted lower scores. Three years ago, citizen discontentment was found to be higher than the suburban norm in a number of areas. Without exception, discontentment has been substantially reduced if not virtually eliminated. Among city services, city street repair and maintenance received marginal ratings; these ratings have -improved and now exceed the suburban norm. The reach of "Maple - wood in Motion" was far belong normal expectations; now., more residents receive the publication and are pleased with the con - tent and format. Disapproval ratings of the Mayor and City Council, as well as the City Staff, were somewhat high; these ratings have improved considerably, and are now among the strong - est in the Twin Cities. And, simultaneous with changing these perceptions, no new problems or concerns have emerged. The Community Center proposal, after a long public discus- sion, saw very little change in its support. By about two -to- one, supporters still outnumber opponents. While potential usage figures have slipped as facility offerings have become more specific, a strong household usership level was still in evi- dence. If nothing else, the discussion period tended to solidify positions on the construction of this facility rather than actu- ally change them. Three years ago, the survey concluded: "Very few inner ring suburban areas are in the unique position of Maplewood: the ability to renew itself is not afforded many communities. While this may be challenging, it also provides an opportunity for innovation and creativity. Based upon the past, the citizenry clearly feels the City is well - equipped to meet the future." That basic faith remains unchanged; if anything, its strength and reach has increased. 7 or 410:7 BANNIGAN &KELLY, P.A. ATTORNEYS AT LAW 409 MIDWEST FEDERAL BUILDING 5TH AND CEDAR SAINT PAUL, MINNESOTA 55101 (612) 224 -3781 JOHN F. BANNIGAN, JR. PATRICK J. KELLY JAMES J. HANTON JANET M. WILEBSKI JOHN W. QUARNSTROM Mr. Michael McGuire 1830 East County Road B Maplewood, MN 55109 Dear Mr. McGuire: Action by 0 0001 1b End ors e Rejected. Date FAX (612) 223 -8019 November 25, 1992 RE: Cottages of Maplewood to wit: Please be advised that I have contacted Mary Ippel with respect to the following issues 1. If Cottages of Maplewood went Bankrupt, what would be Maplewood's exposure 2. The repercussions toward Maplewood if it does not agree to reduce the monies payable in the agreement. 3. Is the agreement assignable and a continuing obligation for new owners or buyers. Mary Ippel indicated that the City is protected with respect to payments as long as taxes are paid. She indicated the worse case scenario for the City would be if the property - went into Tax Forfeiture. Al e p so Mr. Rugstead's failure to pay pursuant to the ag reement Would ;.n olve suing Mr. Dubs ±ead i %. rL LJ a�± to the abrePmPr ±. Finally, she indicated that the Tax Increment Agreement would be assignable and assumable to any new buyers. In the event of sale, - I believe she would draft an agreement that all past monies are due and payable at the closing of said sale. I requested that Ms. Ippel contact you for purposes of any other additional issues and clarification of presentation to the City Council. Sincerely yours, BANNIGAN & KELLY, P.A. Patrick J. Kelly PJKks c: Lucille Aurelius kr- AGENDA REPORT TO: Cit Mana FROM: Finance Director RE: REQUEST BY COTTAGES OF MAPLEWOOD FOR AMENDMENT OF AGREEMENT RELATED TO TAX INCREMENT DATE: December 2, 1992 The Council tabled action on this a item at its last meetin and re Pat Kell to provide information on the enforceabilit of the a on a new owner if the propert is ever sold. Attached are the previous a reports,. C: \WP51 \AGN \COTT AGENDA AGENDA REPORT TO: City Manager FROM: Finance Director RE REQUEST. BY. CO7 TAGES Off' MAPL"00D FOR AMENDMENT OF AGREEMENT RELATED TO TAX INCREMENT DATE: November 17, 1992 The Council tabled acti on this agenda item at its last meeting. Attached are the following items. 1. Memo dated November 13th from Ken Roberts, Associate Planner regarding the HRA review of this request at their November 1,oth meeting. 2. Letter dated November 12th from Howard Rekstad that explains the discrepancies between the cash flow estimate for 1991 and the actual cash flow. 3. Memo dated November 17th which explains the proposed amendment which requires the reduction to be paid back to the City with interest. 4. Agenda report dated November 9th. 5. Agenda report dated October 28th. C : \WP51 \AGA \COTT MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: village on Woodlynn - Tax Increscent Financing A DATE: November 13, 1992 INTRODUCTION On November 9, the City Council requested an opinion from the HRA on a request to change the tax increment financing agreement for the Village on Woodlynn (formerly the Cottages of Maplewood). Please refer to the previous memos from the Finance Director about this request. DISCUSSION On November 10, 1992, the HRA recommended that the City Council grant Mr. Rekstad's request. The HRA's recommendation is subject to the developer paying back the reduced tax increment with interest in the future. However, the HRA had several questions. The HRA was somewhat sympathetic to Mr. Rekstad's request to lower the amount of the required annual payments. They did have several concerns about this that staff could not answer at their meeting. The HRA asked me to pass their questions on to the Council. The first question the HRA had was about the required fficorne limits. In 1987, the City required that the developer meet three requirements for low -to- moderate income residents: 1. 20 percent of the project units shall be occupied by households that have an adjusted gross income of 50 percent or less of the metropolitan median income, unless the developer elects to provide 40 percent of the project units complying with 60 percent median income requirement (Federal requirement); 2. 75 percent of the project units shall be occupied by households that have an adjusted gross income of not more than 110 percent of the metropolitan median income (City requirement); and 3. 51 percent of the project units shall be affordable to households with adjusted gross incomes of no more than 80 percent of the metropolitan median income. The HRA questioned whether the City could change the required income limits to increase rental income. The City could only change requirement Number 2 above. The Federal government and County are requiring Numbers 1 and 3 respectively. The City required Number 2 to P Y tY q make sure this project would not compete with the higher - income units at Hazel Ridge. The City also required these percentages of the Cottages of Maplewood West on Gervais g g P Avenue. Since approving the Village on Woodlynn, the City has revised its tax - increment financing policies. A developer must now meet eight of 21 alternative P g requirements. The 75% requirement is only one of the 21. Mr. Rekstad told me that dropping the City's 75 % requirement would not help him. The primary. limitation on rents is the IRS rules for tax credits. The. second question that the HRA had was about the 1991 actual expenses versus the 1991 projected expenses. The HRA reviewed a chart that the Finance Director attached to his November 9, 1992 memo. This chart shows a large difference between the actual and projected operating expenses. This difference is rimaril under the general, P Y S administrative and advertising. costs. In 1991, these costs went from a projected $4,365 to an actual cost of $45,440. The HRA felt that Mr. Rekstad should explain this difference to the City Council. Mr. Rekstad met with the Director of Finance to explain these differences. Finally, the HRA wondered if the project partnership had made any distributions to g themselves yet. If they have, the HRA wondered how large the distributions were and when the partnership made the distributions. Mr. Rekstad stated that there have been no distributions to the general partners. He has had to go back to the limited partners for more money. I have attached the HRA minutes. go /b- 3:memol0.mem (N1 /2 of 2) attachments: 11 Estimate of Cash Flow Chart 2. HRA Minutes 2 . . tA G T E VI • O O N L E N yV • O O IY LY ESTIMA S MA TE OF C A sN v Ft w FO o THE YEA RS 1991 20 D X4'9/ Dec -91 �rA Dec -92 ��� Dec -93 �i•r• Dec - ��N� Dec -95 w-�� Dec -96 ..N.r.� Dec -97 ��r Dec -98 ��� Dec -99 �� Dec-00 Dec -01 Dec -02 TOTALS ' OPERATING INCOME: ��� �r Mwr M��M���• Mme. Potential Rental Income ........................ 376,186 390.372 402.224 415,296 428.794 442,729 457,118 471,974 487.314 503.151 519,504 536.387. 5,431,049 10a Rent Loss .............. ............................... 6,629 7,529 7 8,018 8,279 8,548 8.826 9,113 9.409 9.715 10,030 10.356 104.218 1 Total Rental 369,557 382,843 394,458 407,278 .420.515 434,181 448,292 462.862 477,905 493,437 509 526,031 .. 5,326,832 9F Other Income ........................ A2.7 Awl s 625 700 723 746 770 796 821 848 876 904 933 964 9.707 C G oss inconw.. ..... ..... 70.182 383,543 395,181 408,024 421,285 434,977 449,114 463 478,780 494,341 510,407 526.995 .5,336,538 91 0000 PERATING EXPENSES: General S Adr Mstrativ�e..... ..' 90 low 2,671 1.440 1,4.83 1.528 1,574 1.621 1,1369 1.719 1,771 1.824 1,879 1.935 27,714 1 Advertising .. ..............•...•••.. ..••,••,••••..•• 1.694 1.420 1.463 1,506 1,552 1,598 1,646 1,696 1,746 1' 1.853 1.908 19.581 histaanxe E ��i. /.. 4.083 •200 110.506 1 0.821 11. 146 11,480 11,825 12,179 12.545 12.921 13,309 13.708 134,723 Management Z� : Fee .............•••••..7.'I'.7 VAN 1 342 15,807 16,321 16.851 17.357 17,878 18,414 18.966 19.535 20,121 20.725 210.014 Payroll Expense ....... ................3•+I.O �. 11,336 369 9.650 9,939 10.238 10.545 10.861 11,187 11,523 11.868 12.224 12.591 131.331 Real Estate Taxes... ............... ?.41 !7 Operating Services.... /. 7 �Ql. 76.733 5 00 62,475 65.599 68.879 70.945 73,073 75.266 77,524 79.849 82.245 84.712 876.7*99 11 ............. . 5.9137 4. 00 4,494 4.809 5,145 5.300 5,459 5,622 5,791 5.965 6.144 6.328 65.222 Repairs b Maintetonce .......... 3A. 31,724 26 30 27,532 28,358 29.209 30,085 30,981 31,917 32,875 33.861 34,877 35.923 • : 374.076 1 Paint 9 Decorating ......... ........l� :9"07�,'.. : ` 826 00 824 849 874 900 927 955 984 1.0 1,044 1,075 :� • 11.072 1 t1lillies ................................... ....� 11,053 1 ,080 10,574 11,093 11,638 11,987 12,346 12.717 13 098 13,491 13 896 14.313 . 146.287 ; T oiel Ope aIM9 Expenset.. .c . 1 158,782 39,081 144,808 150 82 1 57,104 161,818 166,672 171,672 176.822 182,127 187,591 193.219 1990:519 3 NET OPERATING INCO • •••..••,c .. 0 400 244 250,373 251 264 273,159 282,442 292 301 312.214 322,816 333.776 3.346,020 6 FINANCIAL EXPENSES: Debt Service ........... .......... �. ....•• 236,240 224,929 221,941 221,941 221,941 220 217,030 210,997 210,991 210,997 210 991 210,997 2 19.589 4 Income from 0pe►et1ons •� -s,5 -.q4 124,839) 19,533 28,432 35,260 42.240 52,577 65,412 81,041 90,961 101,217 111,819 122,779 :: 726,431 1 CAPITAL EXPENSES: Mayor Expenses... .. ......................."'°:.... 185 1,000 1,030 1.061 1.093 1,126 1 1 194 1,230 1,267 1 1.344 :. 12,623 Ope►etions Cash Fiow•..(°•Z A.t.. a.. (24,655 1 18,533 27,402 34.199 41,147 51,452 64,252 79 846 89` 731 99 950 110 514 71 121435 .. 3.808 1 OTHER PROJECT EXPENSE: 011>>r Project Expense ......................... 14,343 21,335 21,977 22,646 23,336 24,036 24 25,499_ =,264 _ 27,052 27,864 28.700 237 ,809 PROJECT CASH FLOW.. .. .' .� �: 2$ 2 5 2� • 11553 :. ► j • •: t 1 :1 $ 1 y 4 2 1b= 9 496 + 4 54 3 7 := =�.•:: 63 46t:�• ='•• '•'• 72 $9$' ► . $2 65 0. .......... 92.731; 4 25,999 8 No 9R T• �b. B PRINCIP P 8" A L P YME N N .:.:.. . .......... 0. ............ '.0 .... ... .. .. 09 t 8 .............. ............... .. ......... • 7 4 6 .3 96� •5 1 9 1 2 0 �b ......... .... ... . ....................... ...... ............. ....... b i 3 0 5 (�0 • 1t C RU N col TE E t E 7 O i. • LP` M • .�' •�• ..�� 0�� - ��� �0� ::::: . �• f{ .,.- Z 8 ................ •� 3 .. ............. ..... ............... . 35 $4 t 8 5 9 ....... . 3 o f 8 1 1 3$ 3 _ t 5 ...... . • NOTE L TO LP s. .:. ;. A .:� '. E PRINCIP .:... .. 0 •b� b ... �3 81 4 3 75 .. 3 g 1 51 1 5 000 0 f .... . . .......... PARTNERSHIP CASH FLOW .. A . C O ... �N 38,998 12,802 5 425 11553 824 0 . 0 d 0* 0 0 51 144 CAS" RESERVE ON "AND ..... .�L4.� 0 : • . 2,842 2,673 14,176 15,000 15.000 15 000 15,000 15,000 - 15.000 ...... 15,000 . . GG,14 4 HRA Minutes of 11 -10 -92 b. Cottages of Maplewood The Commission discussed the request from the Cottages of Maplewood Limited Partnership that the guaranteed annual amount from property taxes on their project be reduced. Ken Roberts informed the Commission that the Director of Finance informed him that the only effect to the City of this .project's negative cash flow problems and possible foreclosure proceedings is the delay in its ability to collect property taxes. There would be no other liability to the City. The City would need to levy extra taxes if the City approves the request to lower the guaranteed annual amount. The HRA noted the discrepancies between the 1991. projected budget and the 1991 actual budget. Lorraine Fischer moved the HRA recommend the City Council grant the request, but modify the agreement to have the reduction paid back to the City with interest in the future. Because of the short time available, no staff member with a financial or legal background was available to answer questions. With more information, it is possible a different recommendation mi ht have been forthcoming from the HRA. g The unanswered questions included: (1) Was the 60% requirement for low and moderate income people a Maplewood, county, HUD requirement? Was this part of the originally approved conditions? Should or could the City negotiate this figure? (2) Why are there discrepancies between the 1991 projected budget and the 1991 actual budget? Why are there large differences in expenses? Were there exceptional unforeseen circumstances? Was depreciation included? (3) Have there been any partnership distributions? If so, when and how much? Commissioner Whitcomb seconded Ayes -- Fischer, Connelly, Pearson, Tauer, Whitcomb November 12, 1992 Mr. Daniel F. Faust Mayor Gary Bastian City Council Members Mr. Mike McGuire CITY OF MAPLEWOOD 1830 E. County Road B Maplewood, MN 55109 RE: Request by Cottages of Maplewood for Amendment of Agreement Related to Tax Increment Greetings: Carla and I want to thank you for the reception we received from the Council on Monday, November 9, 1992. Your request to verify and support the apparent discrepancies between the Estimate of Cash Flow For Years 1991 -2002 and the numbers inserted for 1991 Actual is reasonable and here is our response. Two observations must be made prior to budget clarification. A. The Estimate Of Cash Flow relates. to operations while the numbers presented as 1991 Actual combined operations with financing, partnership, HUD requirements, etc. Details of this will follow. B. The basic. difference between the Estimate of Cash Flow and 1991 Actual is the classification of entry's. Example - The .Estimate of Cash Flow does not include interest income. See Notes. The enclosed presentation is prepared as follows: 1. 1991 Actual with supportive documentation 0. 2. Village On Woodlyn Estimated Cash Flow (ECF) 3. Variance between #1 and #2 with supporting documentation. Page 2 Thank you for this opportunity to clarify these issues. We look forward to meeting with you at the next Council meeting. Please call me at 483 -9788 if you have additional questions. Cordially, THE LAGE ON WOODLYN onward L. Rekstad General Partner Encl. ACTUAL VS. ESTIMATE OF CASH FLOWS 1992(ECF) COTTAGES OF MAPLEWOOD L. P. dba VILLAGE ON WOODLYNN Notes of explanation of the variances The figures in the Actual column are the.handwritten figures presented to the Council on November 9 1992 as a comparison to the Estimate of Cash flow for the Years 1992 -2002 (EFC) . Most of the figures in the Actual column were taken from the Application of Funds on the Cash Flow Statement in the audited 1991 Financial Statement The accountant who prepared the Statement of Cash Flows has given the detail of the Application of funds. This detail is.broken out on the attached worksheet. The notes are noted by a asterisk and number. Many of the notes appear in both Actual and ECF columns. Other income $27,205 The interest income did not appear on the Property Management Income /Expense Statement and was not figured into the ECF of Cash Flow for 1991. *10 *1 The interest income is earned on these accounts as noted. The Bond Fund is the Fund in which the Principal and Interest payments are held from the mortgage payments. The payments to the bondholder are made out of this fund. The interest credited to this fund is used to pay down principal on the bonds. The Reserve Fund holds the original investment by the partnership of $129,133. The interest credited from this Fund is transferred to the Bond Fund to pay down principal on the bonds. These funds are not available as working funds according to terms of HUD and Mortgage documents. This income is held in Trust Accounts as required by the Regulatory Agreement. OPERATING EXPENSE General and Administrative $45,009 *2 Supplies -- include Office, Grounds, and Maintenance Supplies *3 Listed in Other Project Expense on ECF 0 *4 Listed in Other Project Expense on ECF Tax Preparation of $4,555 was high due to the extensive work required in establishing the Project's Basis for the allocation of Tax Credits. *5 Listed in Financial Expenses on ECF *6 Not listed on ECF - -it was an adjustment by the accountant at close of 1991. Insurance $21,881 *7 $2,463 placed in the escrow account as an adjustment by the accountant. *8 Listed under Financial Expense in ECF *9 Listed under Payroll in ECF *10 Listed under Financial Expense in ECF This Life Insurance policy is required as a guarantee for the Marquette Bank Letter of Credit which backs the Series B Bond *11 An accountant adjustment Payroll expense $3,109 *12 This is a rent allowance for the Resident Manager and Maintenance person. It does not appear in the Application of Funds as income or expense. It does appear as both income and expense in the ECF. Operating Services $17,615 *13 Listed in Financial Expense on ECF *14 Listed in Repairs and Maintenance on ECF *15 Listed in Financial Expense on ECF Financial Expense $2031356 *16 This was a Note taken out with Marquette Bank to cover the Letter of Credit fee for the LC on the Series B Bond with Juran & Moody. It does not appear on the Actual. The note was paid off January, 1992 *17 This fee appears on the ECF but does not appear on the Actual because it did not have to be paid due an excess amount which had been invoiced and paid in 1990. ACTUAL VS, ESTIMATE OF CASH FLOWS 1992 COTTAGES OF MAPLEWOOD L.P. dba VILLAGE ON WOODLYNN OPERATING INCOME Potential Rental Income Rent Loss Total Rental Income Other Income Interest: Bond Reserve Fund Mortgave Reserve Security Deposit Interest Norwest LC Savings Account MidAeerica Preaeir Bank Laundry /pet /lat /applic lint Total other income Gross Operating Income OPERATING EXPENSE General and Adainistrative Advertising Supplies Legal Accounting Telephone Miscellaneous Adainistrative fees -First Trust Increase in Escrow -First Trust Other Total GLA Insurance Expense Property Casualty L Liability Mortgage Insurance Morkers Coop Life Accrued insurance Other Total Insurance }1 fi fl ACTUAL 368,601 ECF VARIANCE 376,186 6,089 369,557 956 14,686 7,863 2,461 2,117 89 48 625 --- - - - - -- ---- - - - - -- 27,205 685 - 26,580 --- - - - - -- --- - - - - -- 395,806 374,182 - 25,624 }7 1,417 1,694 f2 2, 516 979 s3 2,749 f11 f4 9 779 669 766 3,479 a5 3,054 a6 22,489 11 147 -- - - - - -- 4`,449 -- - - ---- 2 1 671 - 42,338 }7 6 f7 f8 12,661 f9 150 #10 403 f11 1,759 400 21,881 4,083 4 - 17 Page 1 ACTUAL VS, ESTIMATE OF CASH FLOWS 1992 ACTUAL Mannesent Fee Payroll Expense Payroll Rent Allowance Payroll tax Total payroll Real Estate Taxes Operating) Services MIsrellaneous Financial(LC fee /tax) Garbage t trash Fire Protection Vehicle operation b repair Escrow to Replacesent Reserve Total Operating Services Repairs and Maintenance Painting & Oecorating(inc in R &M) Utilities Total Operating Expenses NET OPERATING INCOME FINANCIAL EXPENSES )Mortgage PLI Series H Bond Interest Mortgage insurance Reserve for replacesent 14,541 Trustee fee First Trust L. of C fee Marquette Life insurance {LC quaranteel Letter of Credit fees Norwest City of )Maplewood Adsin Fee Total debt service 228,552 Incose fros operations 12,747 3,149 }12 f9 3,149 76,247 a13 725 3,967 2,055 04 327 #15 10,541 ---- - - - - -- 17,615 32,147 11,341 2201 056 175, 75.E ESTIMATE VARIANCE 12,696 -51 2,594 8,636 106 11 8 76,733 486 3,967 2,340 5 - 11,648 31,724 826 11,053 158,782 - 61,274 211 35 182,236 182,234 21,120 21,120 f8 10,924 e15 10,541 25 3,435 #16 4 e10 328 e13 525 e18 3,436 203,356 236 32,883 --- - - - - -- - 27,606 --- - - - - -- - 24,839 2 Page 2 ACTUAL VS. ESTIMATE OF CASH FLOWS 1992 CAPITAL EXPENSES Major expenses Operations Cash flow OTHER PROJECT EXPENSE (incl above) Tax Preparation HUD Audit Fees Quarterly Report Fees Interest- Security Deposit Legal fees Total Other Project Expense PROJECT CASH FLOW Added to SIA from Stant of Cash Flows Actual. cash flow CASH RESERVE ON HAND (this is actual Cash in petty cash /cash in bank) ACUTUAL 4 - 27,646 ESTIMATE VARIANCE -185 - 24,654 2,952 Page 3 f4 415,55 *4 4,615 f4 3 {1 273 f1 {1J5 D 14,343 14,343 - 27,606 - 38,998 - 11,392 -431 - 29,437 48,621 Page 3 K E M 0 R A K D U M TO: City Manager FROM: Finance Director h �.�- R.E : PROPOSED A"NDHENT OF AGREEMENT WITH COTTAGES OF TO TAX INCREMENT DATA': November 17, 1992 Some of the Council members at their November 9th meeting indicated they might consider. amendment of the agreement with the Cottages of Maplewood provided the reduction be paid back to the City wi interest. Therefore, the attached projection was made that indicates that if 7.0 interest is charged on the cumulative amount owed to the City, it would be paid back to the City by the end of year 2011. This is based upon the assu that property taxes would rema constant. The original agreemen ended in the year 2003. Therefore, the proposed amendment would require extension of the agreement to 12- 31 -11. The amendment would include a clause for a ballon payment on 12 -31 -11 to pay any balance owed at that time . in case the actual amounts are different than the projections attached. Also, the proposed amendment would require annual increases in the property tax .levy as explained i the October 28th agenda report. Mr. Rekstad has agreed to the proposed amendment and has agreed to pay the legal costs associ with having it drafted by Mary I peel of Briggs and Morgan. c: \rp52 \Awso\cottege File Name: TIFCOTI Location: L: RISC DATED: 12- Nov -92 13:59 PREPARED BY: DF (MACROS- -SEE LAST ROV) City of Maplewood Cottages of Maplewood Project Tax Increment Housing District 11 -3 Projected Revenues and Expenses TOTAL 1 56,445 1 908,712 462,843 (2 (204,755) ------------------------------------------------------------------------ Interest Amount Estinated fakes On Cumulative At 7.0s On Due Fron Property Original Tax Guaranteed Surplus Surplus Cumulative Cottages Year Taxes Value Increment Increment (Deficit) (Deficit) Deficit Partnership 1992 59,500 1 58,231 75,726 (17,495) (17,495) (1 (18,720) 1993 59,500 1 58,168 75,726 (17,558) (36,278) (2 (38,817) 1994 59,500 1 58,101 75,726 (17,625) (56,442) (3 (60,393) 1995 59,500 1 58,031 75,726 (17,695) (78,088) (5 (83,554) 1996 59,500 1 57,958 75,726 (17,768) (101,322) (7 (108,415) 1997 59,500 1 57,881 75,726 (17,845) (126,260) (8 (135,098) 1998 59,500 1 57,800 75 (17,926) (153,024) (10,712) (163,736) 1999 59,500 1 57 75 (18,011) (181,747) (12,722) (194,469) 2000 59,500 1 57,626 75,726 (18,100) (212,569) (14,880) (227,449) 2001 59,500 1 57,532 75,726 (18,194) (245,643) (17,195) (262,838) 2002 59,500 2 57,434 75,726 (18,292) (281,130) (19,679) (300,809) 2003 59,500 2 57,331 75,726 (18,395) (319,204) (22,344) (341,548) 2004 59,500 2 57,223 0 57,223 (284,325) (19,903) (304,228) 2005 59,500 2 57,109 0 57,109 (247,119) (17,298) (264,417) 2006 59,500 2 56,989 0 56,989 (207,428) (14,520) (221,948) 2007 59,500 2 56,863 0 56,863 (165,085) (11,556) (176,641) 2008 59,500 2 56,731 0 56,731 (119,910) (8 (128,304) 2009 59,500 2 56,593 0 56,593 (71,711) (5 (76,731) 2010 59,500 3 56,448 0 56,448 (20,283) (1 (21,703) 2011 59,500 3 56,295 0 56,295 34,592 0 0 2012 59,500 3 56,135 0 56,135 56,135 0 0 2013 59,500 3 55,967 0 55,967 55,967 0 0 2014 59,500 3 55,790 0 55,790 55,790 0 0 2015 59,500 3 55,604 0 55,604 55,604 0 0 TOTAL 1 56,445 1 908,712 462,843 (2 (204,755) ------------------------------------------------------------------------ AGENDA AGENDA REPORT TO: Cit Mana FROK: Finance Director RE: JZ9QULVST BY COTTAGES OF MAPLEWOOD FOR AMENDMENT OF AGREEMENT RELA!rED TO TAX INCREMENT DATE: November 9, 1992 Mr. Howard Rekstad, g ener a l partner in the Cotta of Maplewood Limited Partnership, delivered the attached cash forecast to m office toda He re that I forward it to the Cit Council for their meetin this evenin Us2n data supplied to me earlier b Mr. Rekstad, I inserted on the attached the 1991 actual amounts next to the 1991 estimates. The cash reserve on hand at the end of 1991 was $48,621 but current liabilities totaled $127,006. Mr, Rekstad,will be at the Council meetin this evening. FINANCIAL EXPENSES: Debt Service ..................... 236,240 224,929 221,941 221,941 221,941 220,582 217,030 210,997 210,997 210,997 210 210,997 9.589 48.2 Income from Operations(., (24,839) 19,533 28,432 35,260 42,240 52,577 65,412 81,041 90,961 101 111,819 122,779: 726.431 13.3 CAPITAL EXPENSES: Major Expenses ... ......................':""'.... 185 1,000 1,030 1,061 1,093 1,126 1 1 1,230 1,267 1,305 1,344 . 12,623 0.2: Operations Cash Flow... °. �/.!P (24,655) 18,533 27,402 34,199 41,147 51,452 64,252 79,846 89,731 99,950 110,514 121.435 713,808 13.1 n OTHER PROJECT EXPENSE: T A N: iii. WOOD H V ILL AGE' W Y Other Project Expense. ............. ^....... CASH FLOW: 51 ATE FC S OW: 21 21,977 22,646 23,336 24,036 24,757 25,499 26,264 27,052 27,864 28,700 .. O d T HE. ,BARS 991. 2 F OR. Y T d 5.Y PROJECT CASH FLOW....r.�~.....�.......... ' .:. (38,998) : 5,425 :::11,553 :.17,811 .. :27,416 .:::: :.39,496:::: :54 =:..:: 63,4.61':::::'.'.72 , 898:::: ::::82 92,736 425,999 7.8 ,1 .. ON PRINCIPAL B BOND NCIPAL PAYiYIEiVT,::..:...:: : :: : :: :..0: :::: ::::: 0.::: :.:. . 0 :: 0 16 987 (. ) . 1 G (27 ►4 ) . 3 49 ::.::.: (9, 6)...... 1 1 1 t5 , 0..) ...:::: ::::: :.0......... ©......:. : :. ::.' .... 0 (135,000) - 4 2. . :.:.....:..:.:.... ACCRUED INTEREST TO LP a...:.:,:::.::: ::: ' : 0 ' . ............ 0 0. :.:: ' ::::::::.0.:.::.:::: ....... ' ' : 0. : :... =:: 0. Dec -91 Dec -92 Dec -93 Dec -94 Dec -95 Dec -96 Dec 97 Dec -98 Dec -99 Dec-00 Dec -01 Dec -02 TOTALS ".!+ INCOME: OPERATING INCOME: ........ . ...... 0 ........ ..... . 0. :. 37,814.: ::: 73,675 38,511 150.000) PARTNERSHIP CASH FLOW.�......�� .� 8 998 3, 2 5,425. '11,553 824 0 Potential Rental Income ........................ 376,186 390,372 402,224 415,296 428,794 442,729 457,118 471,974 487,314 503,151 519,504 536.387 5,431,049 100.00 Rent Loss .............. ............................... 6,629 7,529 7,766 8,018 8,279 8,548 8.826 9,113 9,409 9,715 10 10.356 104.218 1 Q Total Rental Income........ %L0 369,557 382,843 394,458 407,278 420,515 434 448,292 462,862 477 493,437 509,473 526,031 5,326.832 98 0-F! Other Income... ..... ................. .2.7 625 700 723 746 770 796 821 848 876 904 933 964 9.707 0- 1 Gross Operating Income..,�.gS,�� 370,182 383,543 395181 408,024 421,285 4341 449,114 463,710 478,780 494,341 510,407 526,995 . 5,336,538 98.2s� 0.01 OPERATING EXPENSES: General & Ad niNstrative..... ... .,.1 4 2,671 1,440 1.483 1,528 1,574 1,621 1,669 1,719 1,771 1,824 1,879 1.935 21.114 0 39 Advertising ............ ............. ................. 1.694 1,420 1,463 1,506 1,552 1,598 1,646 1,696 1,746 1,799 1,853 1.908 19.8.81 0,1 Insuraime Expense ................. qlj. .. 4,083 10,200 10.506 10,821 11,146 11.480 11,825 12,179 12.545 12.921 13,309 13.708 134,723 2 4,' Management Fee ................... �4i.7Y.7 12,696 15.342 15,807 16,321 16.851 17,357 17.878 18,414 18,966 19,535 20,121 20,725 210.014 3.87 Payroll Expense........................ ,� 11,336 9,369 9,650 9,939 10,238 10.545 10,861 11,187 11,523 11,868 12,224 12.591 131.331 2.4: Real Estate Taxes .................. .. . I f 7 76.733 59,500 62,475 65,599 68,879 70,945 73,073 75,266 77,524 79,849 82,245 84.712 876,799 16.1 Operating Services ................. 17.,..(Q .5 5,967 4,200 4,494 4,809 5,145 5,300 5,459 5,622 5,791 5.965 6,144 6.328 65,222 1 : Repairs & Maintenance........... Ai. /.o7 31,724 26,730 27,532 28,358 29.209 30,085 30,987 31,917 32,875 33,861 34,877 35,923 374.076 C F!- Paint & Decorating ................................ 826 800 824 849 874 900 927 955 984 1,0 1,044 1,075 11,072 0.20 Utilities................................... �i�4' . 11,053 10,080 10,574 11,093 11,638 11,987 12,346 12,717 13,098 13,491 13,896 14.313 1461287 2.69 Total Operating Expenses.:of it or 158,782 139,081 144,808 150,823 157,104 161,818 166,672 171,672 176,822 182,127 187,591 193,219 1,990,519 36 NET OPERATING INCOMEJ.7.5.t��. 211,400 244,462 250,373 257,201 264,181 273,159 282,442 292,038 301 312,214 322,816 333,776 3,346,020 61.61 FINANCIAL EXPENSES: Debt Service ..................... 236,240 224,929 221,941 221,941 221,941 220,582 217,030 210,997 210,997 210,997 210 210,997 9.589 48.2 Income from Operations(., (24,839) 19,533 28,432 35,260 42,240 52,577 65,412 81,041 90,961 101 111,819 122,779: 726.431 13.3 CAPITAL EXPENSES: Major Expenses ... ......................':""'.... 185 1,000 1,030 1,061 1,093 1,126 1 1 1,230 1,267 1,305 1,344 . 12,623 0.2: Operations Cash Flow... °. �/.!P (24,655) 18,533 27,402 34,199 41,147 51,452 64,252 79,846 89,731 99,950 110,514 121.435 713,808 13.1 n OTHER PROJECT EXPENSE: Other Project Expense. ............. ^....... 14,343 21 21,977 22,646 23,336 24,036 24,757 25,499 26,264 27,052 27,864 28,700 237 ,809 5.Y PROJECT CASH FLOW....r.�~.....�.......... ' .:. (38,998) : 5,425 :::11,553 :.17,811 .. :27,416 .:::: :.39,496:::: :54 =:..:: 63,4.61':::::'.'.72 , 898:::: ::::82 92,736 425,999 7.8 ,1 .. ON PRINCIPAL B BOND NCIPAL PAYiYIEiVT,::..:...:: : :: : :: :..0: :::: ::::: 0.::: :.:. . 0 :: 0 16 987 (. ) . 1 G (27 ►4 ) . 3 49 ::.::.: (9, 6)...... 1 1 1 t5 , 0..) ...:::: ::::: :.0......... ©......:. : :. ::.' .... 0 (135,000) - 4 2. . :.:.....:..:.:.... ACCRUED INTEREST TO LP a...:.:,:::.::: ::: ' : 0 ' . ............ 0 0. :.:: ' ::::::::.0.:.::.:::: ....... ' ' : 0. : :... =:: 0. :::: ::�:: 0 . , 13,246) . .... . : *: ::: ::::: (63,467) .....(35,084) :::: : (8,975) (3,081) .. (113,853 ) 2.1. NOTE PRINCIPAL TO LP s .......::...:..::..... 0 ....... =...0 . 0 ::.::...: :.:.0....: . - : . 0 . ..... .. :....::. V : :: ... ::.0 : ........... ........ . ...... 0 ........ ..... . 0. :. 37,814.: ::: 73,675 38,511 150.000) PARTNERSHIP CASH FLOW.�......�� .� 8 998 3, 2 5,425. '11,553 824 0 0 0 0 0 0 51,144 CASH RESERVE ON HAND..... .�l. .f 0 2,802 2,623, .... .. .. . 14,176 15,000 15,000 15 000. :: ::'�' ': 15.000: 15,000 15,000 66,144 AGENDA SORT TO: City Manager FROM: Finance Director RE: REQUEST BY COTTAGES OF MAPLEWOOD FOR AM]NDMMN'T OF AG SIT RELA TED TO TAX ITC DATE: October 28, 1992. REQUEST A,ct # T J' . � E ��� ~• The Cottages of Maplewood Limited Partnership has requested that the guaranteed annual amount from property taxes on their project be reduced. BACKGROUND When the Cottages of Maplewood project was approved in 2988, it included a $275,000 payment from the City of Maplewood to pay for site improvements. In exchange for this payment, the developers for the Cottages of Maplewood executed a development agreement that included a guarantee that the annual tax increments from the project would be $75,726 through the year 2003, which is the maturity date of the bonds. This agreement provided that if the annual tax increments were less than X75,726 in any year, then the Cottages of Maplewood would pay to the .City the difference between the tax increments and 575,726. Details on this agreement are in the attached letter from Mary Ippel dated October 22nd, In 1989 taxable tax increment bonds were sold to provide money for the 5275,000 payment to the Cottages of Maplewood. Part of the tax increments from this project were pledged to pay the debt .service costs on the 1989 taxable tax increment bonds that were issued to finance the developer subsidy. The remaining tax increments were pledged to pay the debt service costs on 1989 tax exempt tax increment bonds that were issued to finance park development projects. The debt service costs on this second bond issue are also partially financed by an annual City- wide property tax levy. In 1992, the tax increment revenue from this project will be less than the $75,726. amount guaran by the developer. Consequently, the attached letter dated June 4th was sent to the Cottages of Maplewood which requested that they pay 517,495.38 which is the amount under X75,726. In response, Howard Rekstad, general partner, sent the attached letters dated June 23rd and July 23rd. These letters outline his request. DISCUSSION The June 23rd letter from Mr. Rekstad states that "from the standpoint of the necessity of this reduction I must inform you that without such i nd i cated the Village of V�oodl y nn is not viable". During a meeting on October 7th, Mr. Rekstad that "not viable" was meant to indicate that the lender could start foreclosure roceedin s if the negative cash flow continued for this P � g project. Mr. Rekstad also has supplied audited financial information for the final 5 months of 1990 and all of 1991 to rove the. need for a reduction in the steed annual tax increments. P g The information submitted indicated that there was a negative cash flow of $24 in 1991. � y This was difficult to evaluate because the comp information for 1990 was only for five months. Mr. Rekstad has indicated that he can't eliminate the negative cash flow by rent increases because 60 % of the units are for low and moderate income le with HUD rent controls. The remaining 40% of the units PAP have there rental rates controlled by the market which is very competitive according to Mr. Rekstad, The reduction requested by Mr. Rekstad is for the ears 1992 through 2003, At $17,495 Y g pe r year, the total reduction requested for the 12 year period is $209,940. The next page indicates revenues and expenses related to the Cottages of Maplewood tax increment district and the two 1989 tax increment bond issues. The P roJ 'ected revenues assume that Mr. Rekstads � ' uest will not be approved. Projected revenues exceed expenses in all years except 1992 -1993 and 2004- 2008. In 1992 -1993, the scheduled tax levy for the 1989 tax increment bond's has been cancelled because there is a surplus in the Tax Increment Fund, The J ro'ected deficits in 2004 -2008 will P be financed by the projected surpluses in the ears 1994 -2003 Overall the projected revenues Y P � exceed expenses by $304,553. This surplus is planned to be used for the Community Center project. 2 City of Maplewood Cottages of Maplewood Project Tax Increment Housing. District #1 -3 Projected Revenues and Expenses Year Revenues Tax Increment Tax Revenue tie Total Expenses 1989 Taxable 1989 Tax - exempt T.I. Bands T.I. Bonds Debt Service Debt S ervic e Total Revenues Less Expenses 1992 75,726 (6} 75,726 44 101,785 146,020 (70 1993 75,726 (B) 75,726 47 106,035 153 (78 1994 75,726 91 166,926 50,949 109,975 160 8 1995 75,726 95,000 170,726 48,886 113,596 162,482 8 1996 75,726 93,380 169,106 46 112 158 10 1997 75,726 96,830 172,556 49,520 115 164 7,696 1998 75 99 175 46,985 118 9 300 165 10 1999 75,726 102,690 178,416 49,205 120,917 170,122 8 2000 ?5,726 110 185,866 50,960 126 178,972 6,894 2001 75,726 111,780 187 506 47 129,572 177 10,464 2002 75,726 113,030 188,756 48,740 130 179,502 9 2003 75,726 118,970 194,696 20,880 165,417 186 6 2004 58 119,100 177 182 182 (5 2005 58,231 123,930 .1.82,161 188 188,905 (6,744) 2006 58 128,030 186,261 193 193,910 (7 2007 58,231 131,390 189 197 197,860 (8 2008 58,231 133,970 192,201 200,698 200,698 (8 2009 58 1 35,780 164 139,658 139,658 54 2010 58 58 .0 58 2011 58 58 0 58 2012 58,231 58 0 58,231 2013 58,231 58 0 58 2014 58 58 0 58 2015 58 231 58,2311 0 58 231 TOTAL 1,607,484 1,805,160 3,412,644 552,448 2,555,643 3,108,091 304 (A) On 9 -11 -89 the City Council gave preliminary approval on the 1989 Tax Exempt Tax Increment Bonds. The agenda report (1 -2) indicated that part of the debt service costs on the bonds (2696) would be financed by the tax increment produced by the Cottages of Maplewood project The remaining 74% would be financed by property tax levies. On 10 -19 -89 the City Council adopted a resokltion for the sale of these bonds. This resolution provided (on page 18) tax levies for the years 1989 through 2006 to pay part of the debt service eosls on the bonds. The tax levies payable in 1992 and 1. ON have beer Mill be cancelled as there is a surplus in the Tax Increment Fund. 3 The following table indicates projected revenues and expenses as Mr. Rekstad's request is granted. Expenses exceed revenues again in 1992 -1993 for the same reasons as in the first projection. However, expenses also exceed revenues from 1994 -2008. These deficits will have to be eliminated by higher property tax levies. However, overall ro'ected revenues will still P � exceed expenses by $94,6130 City of Maplewood Cottages of Maplewood Project Tax Increment Housing District #1 - Projected Revenues and Expenses Year R evenues Tax Increment Tex Revenue Le A Total Expenses 1989 Taxable 1989 Tax- exempt T.l. Bonds T.I. Debt Service Debt Service Total Revenues Less Expenses 1992 58,231 (B) 58,231 44,235 101,785 146,020 (87,789) 1993 58,231 (B) 58,231 47,800 106 153,835 (95,604) 1994 58,231 91,200 149,431 50 109 160,924 (11 1995 58,231 95,000 153,231 48,886 113 162,482 (9,251) 1996 58,231 93,380 151,611 46,818 112,052 158,870 (7 1997 58,231 96,830 155,061 49,520 115,340 164 (9,799) 1998 58,231 99,940 158,171 46,985 118,300 165,285 (7 1999 58,231 102 160,921 49,205 120,917 170,122 (9,201) 2000 58,231 110,140 .168,371 50,960 128,012 178,972 (10 2001 58 111 170 47,470 129 177 (7 2002 58,231 113,030 171 48 130,762 179,502 (8,241) 2003 58,231 118,970 177,201 20,880 165,417 186,297 (9 2004 58,231 119 177 182 182 (5,518) 2005 58 123,930 182,161 188,905 188 (6,744) 2006 58,231 128,030 186 193 193 (7 2007 58,231 131 189 197 197 (8,239) 2008 58 133,970 192,201 200 200,698 (8 2009 58 135,780 194,011 139,658 139 54 2010 58,231 58 0 58,231 2011 58 58,231 0 58,231 2012 58,231 58,231 0 58,231 2013 58,231 58,231 0 58,231 2014 58 58,231 0 58,231 2015 58,231 58 231 0 58.231 TOTAL 1 397 544 Luen 5 160 3 202 704 552,448 2 t555 1 6Q 3108 togi 94,613 (A) On 9 - 11--89 the City Council gave preliminary approval on the 1989 Tax Exempt Taut Increment Bonds. The agenda report Q - 2 ) Indicated that part of the debt service costs on the bonds (26%) would be financed by the tax increment produced by the Cottages of Maplewood project The remaining 74% would be financed by property tax levies. On 10 -19 -89 the City Cou adopted a resolution for the sale of these bonds. This resolution provided (on page 18) tax levies for the years 1989 through 2008 to pay part of the debt service costs on the bonds. (B) The tax levies payable in 1992 and 1993 have beeWll be cancelled as there is a surplus in the Tax Increment Fund. 4 OPTIONS The options available to the City Council are as follows: L Deny the request. 2. Grant the request. 3. Grant the request but modify the agreement to have the reduction paid back to the City with interest in the future. RECOMMENDATION It would be in the City's best interest financially to deny the request. However, the City Council in the past has supported housing for low and moderate income residents, iall . espec y sensor. citizens, Granting the request would ' ensure that the Cottages of Maplewood remain a viable project for its current owners. W: tiAGN\CO . AGE 5 LAW OFFICES BRIGGS AND MORGAINT PROFESSIONAL ASSOCIATION 2200 FIRST NATIONAL BANK BUILDING SAINT PAUL, MINNESOTA 55101 TELEPHONE (812) 223 - 8600 FACSIMILE (612) 223-e450 MINNEAPOLIS OFFICE October 22, 1992 "W IDS CENTER 1P8ITEB'S DIRECT D L`L NUMBER UngN7E.A"LIS, MINNESOTA 55402 TELEPHONE (012) 334.8440 (612) 223.6620 lACSIKILE 4W) 334.8860 D" i Faust City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Dan: I have reviewed the Development Agreement between the City of Maplewood and Cottages of Maplewood Limited Partnership. Article VII of the Development Agreement discussed the issuance of Tax Increment Bonds and the guarantee of Tax Increment shortfalls with respect to those Bonds. Section 7.4 stated that the annual Tax Increments to be derived from the Development Property in any calendar year after 1989 and prior to y P the Maturity Date will exceed the minimum amount needed to pay when due all principal and interest maturing in that year on the Tax Increment Bonds. Tax Increment Bonds are defined to be the General Obligation Tax Increment Bonds issued to finance the cost of the hand writedown for the Cottages of Maplewood Limited Partnership. Maturity Date is P ty defined to be the date when the principal, premium, if any, and interest on the Bonds are paid in full. In Section 7.4 the agrees Developer a that if for reason such Tax Increments P � any in any calendar year are less than $75,726 for each year prior to the Maturity Date, then the Developer shall pay, upon demand by the City, to the City the difference between the Tax Increments actually derived and $75,726. In addition, P rior to the issuance of the Bonas a Guaranty was executed by Rekstad Resources Inc., and Howard L. Rekstad, gu aranteein g the performance of the Developers obligations under the Development Agreement including the obligation to pay the Tax Increment shortfall. Section 6.1 of the Development Agreement required the Developer to execute an Assessment Agreement which provides for a minimum market value of $1,800,000 for the Project to remain in effect until December 31, 20090 The purpose of the Tax Increment shortfall guarantee was to make sure that the City received sufficient Tax Increments or guarantee payments to pay the debt service on the 5350,000 General Obligation Taxable Tax Increment Bonds issued for the Cottages of Maplewood Limited Partnership Project. The purpose of the Assessment Agreement was to ensure that that Tax Increments would remain at the level expected under the Development Agreement through 2009 because it was the intent of the City to utilize Tax Increments from the Tax Increment Financing District established for the Cottages of BRIGGS Awn MORGAN Dan Faust October 22, 1992 Page 2 Maplewood 'ted Partnership Project for other eligible tax increment expenses after the Tax Increment Bonds were paid in full on February 1 20030 If you have any questions, please do not hesitate to contact me. Very truly yours, Mary L Ippel MLI:kmi cc: Howard Rekstad CITY of MAPL.EWOOD 1830 E. COUNTY ROAD B AIAPLEtt'OOD, DIIrNESOTA 35109 June 4, 1992 [NANCE DEPARTMENT Howard Rekstad Cottages of Maplewood Limited Partnership 5396 North Lexington Shoreview, MN 55 126 612 7 704S RE: Development Agreement between the City of Maplewood and Cottages of Maplewood Limited Partnership Dear Mr, Rekstad: We have received notification from Ramsey County that the tax increments derived from the Cottages of Maplewood Limited Partnership housing project for the year 1992 will be in the amount of $58,230.62. Suction 7.4 of the Development Agreement executed by Cottages of Maplewood Limited partnership provides that if the tax increments in any calendar year are less than X75,726 for each year prior to the maturity date of the bonds, then Cottages of Maplewood Limited Partnership shall pay, upon demand by the City, to the City the difference between the tax increments and $75,726. Therefore, the City is hereby m g a demand that Cottages of Maplewood Limited Partnership pay to the City within 30 days the sum of 517,495.38. Sincerely, Daniel F. Faust Finance Director 1z ra"Nce►caTZAors.rn �1� OP'Porbm Employer L I / JI?9IM June 23, 1992 Mr. Michael McQuirc City Manager City of Maplewood ` 1830 E. County Road B Maplewood, MN 55109 RE: Compliance with the Development Agreement between the City of Maplewood and Cottages of Maplewood Limited Partnership. Dear W. McQuire: I am writing in response to correspondence I have received from Daniel F. Faust and our conversation in your office on Wednesday, June 17th. The issue at hand is the granting of a tax reduction for the Village on Woodlyrm by Ramsey County and the ensuing discrepancy between the amount of taxes paid and the amount called for by Sect. 7.4 of the Development Agreement. I am cony that we are now trying to construct a tracking for this transaction. You will recall that you and I visited about this matter in the fall of '9l in hopes that all of the proper steps would be taken prior to our receiving this reduction in taxes due. I have been in touch with your legal counsel and I know that it was her desire that matters be handled in their proper order. From the standpoint of the necessity of this reduction I must inform you that without such relief, the Village on Woodlymn is not viable. In addition to this relief, I was forced, as the General Partner, to go to each of the limited partners and request an infusion of additional capital. There is one basic reason for this cash shortfall: At the time of forecasting revenues, it was appropriate to anticipate s yearly increase in rents of S %. Under the direction of HUD we are only able to incrum our rents approximately 3 %. Now for a word on the process of recaving this tax nUef. I made an initial contact with a manber of the County staff as to the poubility of roceiving any relief of toes. Several months passed. One day we were notified of the project qualifying under Sect 4 of the tax code for relief in light of the fact that 60'/. of the units are Kt aside for folks in the low to moderate income levels. The amount of the reduction was later determined by the County. My request to you and the City Council is that you will amend the agament to allow the Wlage on Woodlynn to reduce the taxes . due as stipulated by the County. I am also requesting that we be granted s reduction in the total amount due and an extension on the term to aIlow us to pay to the City of Maplewood that amount now agreed upon. ?hank you for your consideration. I am available to meet with you and the Council at your convenience. The Village pn Woodlyna is ,an asset to the City and we want to do everything possible to continue nth its Cordially, THE COTTAGES OF MAPLEWOOD L.P. Howard L. Rekstad General Partner July 23, 1992 Mr. NE chael McQuire Cit v Manager City of Maplewood 1830 E. County Road B Maplewood, MN 55109 4 7 ' . i . /. for RE: Process for the amending the Development Agreement between the City of . y Maplewood and Cottages of Maplewood Limited Partnership. Dear Mr. McQuire: I was finally able to meet last week with Mary ippel, the 8 City's legal counsel to determine the steps necessary to amend the Development Agreement between the Ci and the . y Cottages of Maplewood Lin ited Partnership. Mary assured me that it is not necessary to hold a public meeting for this matter. Assuming the Council will approve out request to reduce the amount of taxes due from $75 to $58,230 per year, th ere are two actions available. The first alternative woul be to merely replace the number $75,000 with $58,230 in Section 7.4 of the Agreement. The second alternative, assuming the Council would seek to receive an amount different than the $58,230, would be to amend Section 7.4 to reflect the agreement. 1 appreciate your openness to working with us and look forward to a sp resolution of P� y this situation. E is a copy of my letter to you of June 23, 1992. I anticipate meeting with each member of the Council prior to being placed on the Agenda. Thank you. if you have any suggestions I can be reached at either 525 - 2308 or 483.9788. Cordially, THE COTTAGES OF MAPLEWOOD L.P. ` , • � r 1 Howard L. Rekstad General Partner IW- AGENDA NO. ftT` deti en by C ounc i i : i TO: City Manager FROM: RE: DATE: AGENDA REPORT Finance Director Endorsed- Modified Rejected Date POLICY ON FILING CONCILIATION COURT CLAIMS FOR AMBULANCE BILLS December 2, 1992 The issue of whether to change the policy on filing Conciliation Court claims for employee ambulance bills has been on the agenda for the last two Council meetings. At the November 23rd Council meeting, I advised the Council that I thought the filing fee was raised from $16 to $18 after the employee (who has refused to pay the $49 balance on an ambulance bill) was transported. Based on this information, the Council adopted a motion indicating it was their position that a Conciliation Court claim be filed for the $49 balance (see attached extract from the Council meeting). After the Council meeting I discovered that the court filing fee was raised from $16 to $18 in January, 1990 and the employee was transported in October, 1990. Therefore, it is my opinion that this item requires further Council action. Attached is a copy of the original agenda report. WAAGNUUMCOURT 3. Policy on Filing Conciliation Court Claim_ for Ambulance Bills a. Manager MccGuire presented the staff report. b. Director of finance Faust presented the specifics of the report. c. Councilmember Zappa moved that since this is an old bill and was billed under the old policy, it should be referred to Conciliation. Court for collection. .Seconded by Councilmember Juker Ayes - Mayor Bastian, Councilmembers Juker, Zappa Nays - Council members Carl son, Rossbach d. Councilmember Juker moved to employ the firm of Bann i gan and Kelly on an experimental basis to collect deln,_uent ambulance bills. Seconded by Councilmember Zappa Ayes - Mayor Bastian, Councilmembers Carlson, Juker, Zappa Nays - Councilmember Rossbach 11 -23 -92 8 r AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director /qtzt-�o RL : POLICY ON PXLING CONCILIATION COURT CLArKS FOR AMBULANCE BI DATE: October 28, 19 9 2 On November 9. 1987 the Council adopted the policy that the balance due on an ambulance bill must be equal to at least three times the filing fee in order for a claim to be filed in Conciliation Court. Attached is a copy of the agenda report on this policy which contains additional information. Currently we have a City employee that has refused to pay the remaining $49 bal ance on an ambul bill. The original bill was $245 and the employee's insurance company paid $196. Since the court filing fee is now $18, this bill has not been filed in court because the balance due is not three times the filing fee. Consequently, the bill will be on the list of accounts to be written off. As an alternative, the Council could adopt a different policy on filing Concili Court claims for employee ambu lance bi lls. The rationale for a different policy for employees would be that the City could easily garnish the employee -*s wages after a court judgment is obtained. One alternative policy would be to file a court claim and garnish an employee's wages if the balance due on an ambulance bill is equal to or exceeds the court filing fee. This matter is being presented to the Council to determine if unpaid employee ambulance bills should be handled differently than other bills. w: \agn \empamb e 0 AGE �- o•... AGENDA REPORT Action, by Council: - Endo. se Modif i e Reject TO . Ci tHana ger Date /I - SL 7 FROM: Finance Director RE: Policy on Filing Concil Court Claims for Ambulance Bills DATE: October 28, 1987 INTRODUCTION It has been past policy to file cl aims in conciliation court on unpaid ambulance bills with a balance in excess of $20. The Court filing fee is added to the claim filed in Court. Approximately 72% of the bills filed in Court are paid and 50% of the filing fees are paid. Bills unpaid after Court a ction are referred to a collection agency. BACKGROUND Ramsey County has raised the filing fee three times since January, 1986 and it is currently $11 on small claims (see attached). Because of this, the policy regarding the minimum amount of a bill to file in Court should be changed. In addition, the criteria should be flexible so that the minimum amount will increase automatically as the filing fee increases. RECOMMENDATI O14 It is recommended that the new policy be that the unpaid ambulance bill balance must be equal to at least three times the filing fee. Based upon current filing fee rates, this new policy would require the unpaid balance be at least $33. The claims filed in Court on a bill of this amount sould be X44 (b33 + $11 filing fee). This policy would eliminate the potential of having fees exceed 50% of the unpaid bill. In conjunction with this, bills too small for Conciliation Court would be referred to a collection agency if they were $10 or more. ACTION REQUIRED Council approval of the new policy that the unpaid ambulance b i l l balance must be equal to at least three times the filing fee in order for a claim to be filed i n Concili Court. DFF :1 nb s AGENDA REPORT Too Cit Mana FROM: Finance Director RE: ORDXNANCE TO INCREASE SEWER RATES (SECOND READING) DATE: December 2, 1992 AGENDA NO* Maw Action by Council v Endorsed Modif 01 e Rej ected Date On 11-23-92 the Council approved first readin of an ordinance to increase sewer rates b 3.3t effective 1-1-93. Attached is a cop of the a report from that meetin .fit is recommended that the Council approve the second readin of the ordinance. C: \WP51\AGK\SBWRATE �u Y � c• AGENDA NO, AGENDA REPORT TO: City Manager FROM: Finance Director IQl /„�,�, - / -- RE: ORDINANCE TO INCREASE SEWER RATES (1ST READING) DATE: November 10, 1992 INTRODUCTION It is proposed that sewer billing rates be increased by 3.3 % effective Jan 1, 1993 in wary �n order to provide the revenues anticipated in the 1993 Budget. BACKGROUND The last sewer rate increases were effective January 1, 1992. A rate increase is needed effective January 1, 1993 to provide the revenues needed to finance the 1993 operating Pe g expenses of the Sanitary Sewer Fund. Approximately 76% of the operating expenses are for the M. W. C. C. sewage treatment costs. RATE MAKING LAWS Chapter 473.519 of state law requires that local governments have sewer rates which allocate sewer treatment costs proportionate to usage pursuant to the Federal Water Pollution Control Act Amendments of 1972. These federal regulations have been imposed because the M. W. C. C. receives federal aid for improvements and expansion of the Metropolitan Disposal System. The state law in effect requires the C Council to � City set sewer rates based upon reasonable estimates of sewage flow by type of dwellin g. Thus, apartments, for example, must be billed a sewer rate that is less than the rate for single- family dwellings. In 1991 at the Council's request, the City's engineering staff obtained water-usage data from several apartments and homes in Maplewood. The data was for winter-quarter i q usage and indicated that the average usage for an apartment unit was 78 % of the average g usage for a single - family home. This supports the Maplewood sewer rate for apartments which is 80% of the rate for a single- family home. Agenda Report — Ordinance to Increase .Sewer Rates (1st Reading) November 10, 1992 Page 2 PROPOSED RATE INCREASES In order to generate the needed $2,908,780 in sewer billing revenues for 1993, the following rate changes are needed: present Proms Residential (rate per quarter): Single Family and Townhouse $ 33.80 $34,90 Duplex 67060 69.80 Apartment 27,00 27,90 Mobile Home 33080 34.90 Condominium 33.80 34.90 Non - Residential: Rate per 1,000 gals. 1.68 1.74 Minimum Charge (per quarter) 7.10 7.35 RECOMMENDATION It is recommended that the attached ordinance, which provides for a revision of sewer rates, be approved for first reading. Final approval and second reading is tentative) PP g y scheduled for December 10th, immediately following the public hearing n the proposed g P Po 1993 budget. lz W:AGN/SEWRAMORD Attachment lM � PROPOSED ORDINANCE AME NDING THE MAPLEWOOD CODE RELATING TO SEWER SERVICE CHARGES THE . COUNCIL OF THE CITY OF MAPLEWOOD DOES H EREBY ORDAIN AS FOLLOWS: Section 1. Chapter 28 -21 is hereby amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: (1) The quarterly residential rates shall be: Single - Family Dwelling $34.90 Townhouse 34.90 Duplex 69.80 Condominium 34.90 Mobile Home 34.90 Apartment 27.90 (2) Non - residential rates shall be $1.74 per 1,000 per gallons. Non - residential sewer service charges shall be a minimum of $7.35 quarterly per sewer service connection. (3) The rate for properties used jointly for residential and commercial purposes that are not metered separately shall be billed at non - residential rates. (4) In respect to property which shall be connected with the City sewer system for the discharge and disposal of other residential, commercial or industrial sewage rates, or any waste unusual in either character or amount, then in addition to all applicable charges hereunder, the City Council reserves the right to impose such supplemental sewage rate charges as said City Council shall determine as reasonable and warranted on the basis of all relevant factors. Section 2. This ordinance shall take effect and be in force beginning January 1, 199340 AGENDA NO, AGENDA REPORT TO: City Manager Action by; Councl ]Endorse Modifie Rejecte Date. FROM: Assistant City Manager rtf W C RE: DISBURSEMENT: CHARITABLE GAMBLING PROCEEDS DATE: December 8, 1992 INTRODUCTION At the November 23 meeting, the City Council awarded $4,000 of charitable gambling funds to the Maplewood Police Reserve and Cadet Toy and Food Drive and $7,000 to the Gladstone Fire Department for their Fire Safety House. The Council tabled any action on the remaining requests: $4 for the Maplewood Police Cadets' attendance at the 1992 National Law Enforcement Explorer Conference in South Carolina in July; and $27,500 for the Ramsey County Public Library to purchase the equipment for a LAN (Local Area Network) in the new Maplewood Library, DISCUSSION The City Attorney has researched the request for reimbursement for the Maplewood Police Cadets. His letter of opinion is attached. RECOMMENDATION It is recommended that the City Council review the requests and fund the projects that they feel are appropriate. tmc Attachment SENT BY: 1'?- 8 -92 :11 U BaNN I G N & KELLY~ 612- 77 450 : � 13 BANNIGAN &KELLY, P.A. ATTORNEYS AT LAW 409 MIDWEST PEDERAL BUILDING 5TH A'vp CEDAR SAINT PAUL, MINNESOTA 55101 :612i 224 -3781 JOHy F S'ANNIGAN. JR. PATRICK J K ELLY .DAMES J HANTnN JAWFT Ni W ILFBR KI JQHN YY Q11QfiN9TRnm December 8, 1992 Mr. Michael McGuire City Manager Maplewood Ci ty Hall 1830 East Co unty Road B Maplewood, MN 55109 Re: Gambling Ordisumce /Non -prop C O rporuitions Dear Mr. McGuire: FAX (6 1 z) 223 E301 9 For purposes of reference, please find m I992. Th � Y correspondence to you dated September 25, e City O f Maplewood may make direct a ments from ' a 5Q�1. c .3 organizatio p . Y its gambling contnbuttoris to )O g on providing that the or an��,atic n g expenditure or contribution are in conformity with standards prescribed by the Board. . yO h vcrifled that the police ca dets are a 501 -\ /�" - - - the B Ur gajnzatl�n within the standards proscribed b y a d anal the po cadets serve as a anon -con t�rga t�i•ra t inn to promote good eitxz�nshi �� . F'i,�- contribution g � �1Iy, the contribution to the alice cadets is not a direct Contribution to a law enf p or prosecutorial agency. Then, In that event the contribution will be correct on the basis that. the police cadets are a non-profit org aniz ation and the Supplemental service ini tiates and erforms tiv - p of llxy laciblic deeds and citizenshi The request by the police cadet. should be made and an ex lan P t 1 tt -1 a 7P,d such :�s r r co p atlon for, how the funds are to h� elrnhur�eme nt for 1, i nv rre I n attendin con e rences. In addition, Maplewood should draft a oli p cy statement about the distribution of gambling fund.. T have encl o.se(j R sample form for purpose • p purp�sc.5 of record k�eping. 'This form could he adopted as a request fo for individual organizations. g zatlons. Sincerely yours, BA.N N IGAN & KE LLY, P.A. PJK.ks Patrick J. Kelly Enclose re SENT BY! 1"' 0 02 '. I I ! 00AM I. D ANN I G AN -& I (E L L Y • 611) -11-110 tll- 10 L0503 fRo►. I ON90 Minnesota Lawful GambIri Re b a Government to Spend Gamblin Funds Name of Gov • ernmont Re Funds Phone Number Address City ------- Stale zip Godo Check t of government makin ro - . -- cit E Count Township School District No. of State of Minnesota. Department of Division of United States, DepariniAnt of Division of Other Governmental Entit - specif Ion Organization Phone Number - ------ -------- X. City License Number Address Stat© Zip - code P ..'. V'. 4 q -Rwediiesf am In pro its for t ie ol owin purpow. • he above-namod ant re lawlul g ME Fing Fro i ts '1��r t ��MVotf (Oxplain expenditure - attach additional shoots if necessary. .�.�, ! Amount re nested 1 completin and si this form, the govemment's agent confirms that the r&quested funds will be s pent for a la J. purpose. This re expires one y ear Iron) the date below and ma be renewed at the r 4 i qVQg ot the bcal ►vnmin. .tii of govarnmeni agent FT I Print name I Use of Form: 1. If an organization wishes to contribute g amblin g funds to a governin trod y , the governin bod must complete this form Nval-o-Ithe GA a rof 1300[d Is no r eaui, [Q0 , I The form should be kept on file b the licensed organIzation. 4. "Is fQtm IQ your Schedule& for SENT BY: 1?- 8-J'? :11 PD -2AN9 B NNlGad & KELLY -- G1'? 770 4506: :?.� 4 Mr. Mich ael McGuire City Manager Maplewood City Hall 1830 East County Road.B Maplewood, d, MCI 55109 Re.., Gambling Ordirt r, f Po irx Review Dear Mr. McGuire: FAX (6 1 21 223 11019 Nrstil tO our revious collversat1 r � • � on a > >ssue w as ra�seel concern cif ft111c1� its tl�� �1r(� {p1Pti�r�ncl Police T�c�Lrv�.�s. , 1i ;� ,Il - u�� � � � g y derstanding tfiat th F e ollce Resery . �'I�:�rr�t� non Profit fun cti,-,i,; I i g �p�c�r>liy. �5 j,5 3 s It is aINO m understan (flat reserves serve, non - compensated orgar rzatinl� tc� prt�mnte l tiv �tj�c3 order an .. as a c� gt�t�d c� t�?el�si� � p. � ft et� our discu5sic�il, the regUest for funds by the cadets is a . 1. raper request. withl�l the parameters, of Stat or local ordinance. As you recall, lawful pU rpOse (deans tine or nit re of the fol Iowi tag. �} 1L«y expenditure by nr c�c ?t�tril�utir�r� t.c.1 a 5�1c � � • (.) organization providing that tlle or'9'kirl zadon expenditure or contribution are ill conformity with stars ' boa rc�. y clarcls prescribed by the 2 } Contrihution to an 1I1C11V1(Itil or f(amil h t)r 1� y suff ering from poverty, hc�rTlel physical i slcal . �ent��l dtsahil�ty whicl, is used to relieve the affects of 1 or dis�ih�lit t gat poverty, �tome(es5ness 3 ) Cont ribution to an 1I1d1YlCltlal for tCeclttllent t' fo delayed post tratlrnat c stress syndrome or contribution to a recd gni7ed pro Train for the tre� • l g c�tlllCnt of c+�rnpuf�;1Ve gamhltri on behalf of an individual who is a comp ,ambler g 4) C()11(Clh to or cxPet )cliture on tt��lzc; car p private non-profi educational institution registcre(i with or accredited by this state or any tither state; 5) C.'ontribu to a schol��rshi fmid for defer • indi viduals wt� p ring the cost. of e to ere the funds are aw a rded through an i en o and Fa ! 1 . � et,tloll pf()CeSS; BAN & KELLY PA, Al TORNEYS AT LAW 404 MIDWEST FEDERAL BUILDING 15rH AND LLDAR SAIN r PAUL MINNESOTA 551,U I (6 12 1 2..2 - 374 1 J0, N Jr. bANNIGAN, JR. PATRICK J KFLLY J A M ES J 11A JANET M. WILEBSm JQI1N W QuAnN5TRnM September 25, 1992 Mr. Mich ael McGuire City Manager Maplewood City Hall 1830 East County Road.B Maplewood, d, MCI 55109 Re.., Gambling Ordirt r, f Po irx Review Dear Mr. McGuire: FAX (6 1 21 223 11019 Nrstil tO our revious collversat1 r � • � on a > >ssue w as ra�seel concern cif ft111c1� its tl�� �1r(� {p1Pti�r�ncl Police T�c�Lrv�.�s. , 1i ;� ,Il - u�� � � � g y derstanding tfiat th F e ollce Resery . �'I�:�rr�t� non Profit fun cti,-,i,; I i g �p�c�r>liy. �5 j,5 3 s It is aINO m understan (flat reserves serve, non - compensated orgar rzatinl� tc� prt�mnte l tiv �tj�c3 order an .. as a c� gt�t�d c� t�?el�si� � p. � ft et� our discu5sic�il, the regUest for funds by the cadets is a . 1. raper request. withl�l the parameters, of Stat or local ordinance. As you recall, lawful pU rpOse (deans tine or nit re of the fol Iowi tag. �} 1L«y expenditure by nr c�c ?t�tril�utir�r� t.c.1 a 5�1c � � • (.) organization providing that tlle or'9'kirl zadon expenditure or contribution are ill conformity with stars ' boa rc�. y clarcls prescribed by the 2 } Contrihution to an 1I1C11V1(Itil or f(amil h t)r 1� y suff ering from poverty, hc�rTlel physical i slcal . �ent��l dtsahil�ty whicl, is used to relieve the affects of 1 or dis�ih�lit t gat poverty, �tome(es5ness 3 ) Cont ribution to an 1I1d1YlCltlal for tCeclttllent t' fo delayed post tratlrnat c stress syndrome or contribution to a recd gni7ed pro Train for the tre� • l g c�tlllCnt of c+�rnpuf�;1Ve gamhltri on behalf of an individual who is a comp ,ambler g 4) C()11(Clh to or cxPet )cliture on tt��lzc; car p private non-profi educational institution registcre(i with or accredited by this state or any tither state; 5) C.'ontribu to a schol��rshi fmid for defer • indi viduals wt� p ring the cost. of e to ere the funds are aw a rded through an i en o and Fa ! 1 . � et,tloll pf()CeSS; SET BY: I-' - 8- 92 11 3 ")A 9 BANN I GAN & KELLY -- 612 770 4 506 : :17 4 Mr. Michael h - Ic(:uii•e Page rwo Sep tember em ber 2 P 5, 1992 6) Activities by are o rg a nization or l� t�rnar�itxrian r ' ' g a govertZt��ent .entity wl�lcl1 reco niz o milit (Iry service tc� the l.lnitecl 5 e t ,(C,5, State, rif Minnes or cortirnurli( y, 7) Recreational, C0111murlit and athlctic; f . for persons under the . c y ac,ilrtres and activities intended primarily � e a o f � 1 prnvslecl tl�:�t such facilities are • P �' On a basis of g ender; d activities do not discriminate } Payment of local taxes authorizeC} United Stat tl nc3cr this chapter, t4IX iM o sed can the, o►n receipts frorrl law g: g 4niblin . 9) Payment of real estate #awxes and ass wl'011 owne(� b Ji ass essments on licensed gambling. Premises Y y ��I1,5� ter �int7��tions p flying the ttu:eg. .10) Co ntril)utit }ns to the C.lrlite(I States thiS • state or any of its political subdivisions or any 11gency or instruinental�ty thereof ether than d1r'eCt contribLIHon try a law enfo rcernen r prosecutorial agency. t 1l} Contribution to or ex endi(Lire p y non- it organ ization chur or coin �T I)nicates g�theretj in s "r)mtjltln niem > bbody OF E er ..hr� for n1ut�,��I ,�� �c�rr and cc�tilc r wc�rsljip or rehgious Services P� atlOIl, As examples, it lawful purpose 111CMIS one or more of tlle follt»klilig: a.) Beriefitting persc�s's b (1) el�h�lllcir g their v Y • � ortun, t for r ec�ticat�ondI enhancement • � rely v , • �P Y , eligIotrs or O e il]g or protWin them from j cc�ntrihutirl g Sease suffering or distress; (3) g to their physical s� cal well - themselves 1 y being, (4} assisting them in establishing e .rtselves In life as v�t�rc and useful citizens• (5) � �ncre LS�r1g their comprehension ar devotion to pri n cipleS upon �� which the nat P tic�n was founded; h) Iraitiati :Zg, perftlrmin � or ft�5terin we r . er ection g g }illy public works; or enablin furtherin F ection or maintenance of public structures g g t to C) Lessening the hurrlens l�t�rne h g overnment . n or su , Ien �' � or vtt�cintarily suppc�rtir�g atr �r 1 P eating s ervice s wliicll government would t� � n�ent ' � c� ormally render to the le. eo p p d) P"aying taxes imposed under th cJia tei� an of the United � d other taxes imposed b the state States car receipts front lawful aniblin . � g� e) any expe b <�r ent�tcihutic>» � • • , Y C 1 �� J�ospr tai car nursi home exempt fr taxation titider Section 501 c 3 of th � otn t }(} , R rwmle C ode. I bel ieve it iS clearly est.al�lisi1eCl tfirit �t�1ic - • ��r {►.sec agency E e cticlet� sire not l;Ativ enforc:enlent or l l���t.:�u��plell�ental .Servic that initi��tes <<n • c deeds and critizellshr d performs wort pu P S ENT BY: 1 ? 8-9'" : : 53 N B.aNN I G.ati & KELLY 61 770 4.506 : w -V 4 Mr. Michael McGuire Page Three September 23, 1992 ne poli cadets should directly apply for the t req uired funds ne eded resolvc: their � y elect In order to p e nd in g obligations. Sincerely YOU rs, RANN & KELLY, P. Patrick J. Kelly P-1K:ks C: Clretchen klaghcii July 2, 1992 MEMORANDUM To: City Manager Michael McGuire From: Chief of Police Kenneth V. Collin��- Subject: Request For Funding For Maplewood Police Cadets The Maplewood Police Cadets are going to the 1992 National Law Enforcement Explorer Conference in Columbia, South Carolina, from July 19 through July 26. This conference takes place every other year, and Maplewood has been participating for approximately 15 years. This conference is attended by over 5, 000 Cadets from throughout the United States and is a reward for th thousands of hours our Cadets donate to the community during their time in the program. ram. It should be noted our unit placed first in the bomb scene search category in Boulder, Colorado, in 1990. There will be a total of 20 Cadets and Advisors attending the conference this year. The registration fee for t h i s conference is $300 per person. Air fare was initially $296 per person, however, I was able to get a much lower rate of $148per person. The total cost for this conference is $8,960. We are normally able to raise the funds to attend through our various service organizations and Cadet work activities. However, we have been advised by all of the service organizations in the City that., because of the 10% gambling contribution the y make to the City, we should contact the City for the funding we need. I have personally financed $4,090 of the amount that, we need for this trip. I am requesting that the City of Maplewood donate $4,870 from the gambling cont ribution fund to the Maplewood Police Cadets for this worthwhile endeavor, as this is one of the fund's stated intended purposes. I would also like to point out that the $4,090 I have invested is non - recoverable should we not receive the remainder of our financing from the City. Please advise me by July 13, 1992, if we are not going to receive this funding, as I will have to make some other arrangements (such as a loan). KVC: SFNT HY : Xerox Te I ec op i er 7020 ; 9— 1-92 ; 3 : 04PM ; HAM to i in. — Hll rnl I iv - 4 Ramsey County Public library Administrative Offices 4570 North Victoria Street Shoreview, Minnesota 55126 -5863 (612) 486 -2200 September 1, 1992 Maplewood City Council Maplewood City Hall 1 830 East County Road B Maplewood, Minnesot 55109 Honorable Mayor Bastian and City Council Members: David ShunA. Presiden Uonna barnelt Naomi Hoc:hht tler Juts LMr Maus U 1r ec lor Nor man Vw mes (:t+raldaw 0 As you are probably aware, the Ramsey County Library System Is building a new 28,000 square foot facility in Maplewood on Beam Avenue and Kennard Street. In the past, we have worked in conjunction with the local governments in our service area in order to fulfill our mission, that of providing free library services 10 th citizens of suburban Ramsey County. In order to expAnJ Qur 5crvicc5 to the, city staff. gnirPrnment offici-alt) and citizens, we would like to offer the use of the Maplewood Library as a depository for government documents and information. This would allow Maplewood residents access to this information during library hours, which will include evenings and weekends. We have also planned to purchase a CD -ROM IAN for public use tat the Maplewood Library. This LAN (Focal A rca Network) would allow the simultaneous ~haring of databases between four patrons. This sharing of resources reduces costs of duplication by allowing any user access to software, printers and disk drives on other personial computers. CD -ROM stands fcr Co rn pact irk =Rtau •o���y- Ivicrrtory: They are similar to disk chives on a computer, the only difference he.ing that information can only be read not 1rcco1'dcd. Compact disks are an efficient media for storing large quantities of information - -an entire set of encyclopedias can be stored on one disk. The disks are not erasable and stand up to much abuse, making them ideal for a public setting, 14 The network would also have fax capabilities, meaning that rec l nested information could be transmitted to Maplewood City Staff or government officials almost instantaneously. Sorne of the software which could be purchased includes county business patterns for 1987 -89, the 1987 economic censuses, the 1990 Census of Pu wulatiwi w id HuusIng, and vtller siatlstical information which could be used in strategic planning, writing goa s ai6 Ubj L.13 and other areas Of public policy. Unfortunately, budget constraints (to not all us to purchase the nece•ssar y equipment a ui anent and software to offer this service. We would like to apply for a grunt from the Maplewood City Council derived from the charitable gambling; proceeds. The syste we would install would include the following: •One central computer (a file server) that would contain all of the CD - ROM d - rives, printers and software. •8 CD -ROM drives attached to the file server containing all of the required databases. •4 personal computers for public use. These personal computers will cotm, cluc;t► ui1;�ul1y to tl�� C;l� ��, Yu u,«l u�� its resources. •A laser printer attached to the file server which will be shared by all of the work stations. (A laser printer is used clue to its quiet operation in a library setting. As graphics become available, it will allow clear printing of graphs and pictures. eLantastic networking software/ hardware. *Te.le.fttcsimile. (fax) machine. *CD's The cost for the enti system is apporximately $27,500. Once again, this equipment would provide a service not only to tale community, but to the government of Maplewood as well. We look forward to working in conjunction with you to provide library service to the citizens of the Maplewood community. Sincerely, Norman Vinnes Library Director MEMORANDUM Action by Council ; TO: City Manager Endorse --- . FROM: Director of CommtY P uni Development Mod if i e d .., SUBJECT: MnDOT Prop R e j e c t e d...r. DATE: November 9 1992 Date INTRODUCTION On September 28, 1992, the City Council requested a change in the zoning map. The change was for the property that is north of the MnDOT garage site on McMenemy Street. The Council suggested some type of residential zone. The City has planned this site for RM (residential medium density) use and zoned it F (farm residential). RM is for multiple dwellings and homes with small lots. Pete Gilbert stated at the meeting that he would favor a zoning change to try and stop the State from buying his property. BACKGROUND The attached letter from the City Attorney says the State bought this property on September 21, 1992. (Refer to the letter on page 7.) I talked to John Bannigan, who is representing Mr. Gilbert. Mr. Bannigan stated that there is pending legal action about the value that the State will pay Mr. Gilbert for his property. Mr. Bannigan stated that the value will be based on the zoning and land use plan as of September 21. Changing the zoning or land use plan now will not effect the value Mr. Gilbert receives. Mr. Bannigan also stated that he has never seen the State give back a property because of a decision about value. ALTERNATIVES 1. Change the land use plan to RL (residential low density) and the zoning to R -1 (single dwelling). 2. Zone the property to be consistent with the land use plan. There are three choices: R -1 S (small-lot single dwellings),. R -2 (single and double dwellings) or R -3 (multiple dwellings). (Homes in the R -1S zone must have a minimum lot size of 7500 square feet.) 3. Change the land use plan to LSC (limited service commercial) and the zoning to LBC (office). 4. Take no action. DISCUSSION MnDOT eventually would like to use this site to expand their storage garage. They have no immediate plans. They would first have to get funds from the legislature for construction. The Cites zoning regulations require a conditional use permit for any public buildings on this site. This would be true, regardless of the residential zone. MnDOT believes that the Cites zoning regulations do not apply to them. Our City Attorney disagrees. His opinion is that if a court suit developed between the City and MnDOT, a judge would decide based on which side proves the greater public benefit. State law requires that any zoning change must be consistent with the land use plan. If the Council changes the land use plan to something other than RL (residential low density), State law requires that we rezone the property to be consistent with the plan in nine months. Most of the neighbors are opposed to multiple dwelling zoning, especially without seeing a specific plan. The neighbors would prefer single dwellings. Single dwellings, however, may not be the best use next to MnDOT's storage garage. Mr. Gilbert hired a planning consultant to determine the best use of his property. In July of 1991, the consultant presented his study. It states that single dwelling development of the site is not .a reasonable choice (page 13). The consultant recommends that the City change the land use plan for this site to LSC (limited service commercial) and the zoning to CO (commercial office). Any development of this site will require extensive gra ding and tree removal. The open space committee has been studying this site for possible acquisition. They have ranked it 17th out of 67 possible sites for open space acquisition. In the past, the City Council has been reluctant to change the land use plan or rezone property to a more intensive zone without seeing a specific plan. Since a zoning change would not effect Mr. Gilbert's situation and since MnDOT has not proposed a plan, there is no reason to change the zoning. A hearing will only cause unnecessary controversy in the neighborhood. The only reason for a change now is if the Council is certain that they would oppose any type of RM use. RECOMMENDATION Take no action until MnDOT proposes a specific plan. 2 REFERENCE Site Description Existing land use: undeveloped, with a steep hill in the middle of the site. Site size: 5.53 acres Surrounding Land Uses North: Single dwellings South: MnDOT Garage East: Single dwellings and the Maple Valley Town Houses West: I -35E Past Actions April 19 A Planning Commissioner member presented a report to the City Council on the properties along I -35E. The report recommended that the City rezone Mr. Gilbert's former property for R -3 (multiple dwelling) use. The report further recommended that the City change its apartment ordinance to allow high -rise apartments. October 19, 1971: The Metropolitan Council backed a proposal to build a 120 -unit subsidized apartment building on Mr. Gilbert's former site. The project exceeded the Cites maximum density. June 17, 1982: The City assessed Mr. Gilbert's former property for sanitary sewer based on 20 units. Neighborhood Survey Results In 1990, we sent surveys to the property owners within 350 feet of this site. We were considering changing the zoning of the site to R -3, multiple dwelling. The R -3 zone would bring the zoning into conformance with the land use plan. We were considering this change as part of the update of the comprehensive plan. Nine of the 28 property owners within 350 feet replied. Two were in favor, one had no comment and six were opposed. I have listed specific comments at the end of this report. Those opposed had the following comments: 1. I would like R -1 zoning. How would anyone like to live near a crowded area on a busy street? R -3 will be good for the city because of more property taxes, but not for homeowners who live near by. (Xongs - 305 Bellwood) 3 2.40 The city would have to have more police, extra fire fighters and more traffic. If a city council member would rather have multiple dwelling or BC zoning in the next block of his residence, rather than R -1. I might change my mind. (Doings - 333 Bellwood) 30 Except for Pete Gilbert's monstrosity, this is a neighborhood of single - homes and the idea of apartments is obnoxious not to mention the traffic it would bring. I thoroughly object to this rezoning! (Parker - 1912 McMenemy St.) 4. We strongly oppose apartment zoning. Apartments have a way of deteriorating rapidly due to landlord neglect. Then the rent has to be lowered to keep the units filled, and what follows is a lot of undesirable tenants (Larpenteur and McMenemy). Please do not goof up an otherwise quiet and respectable neighborhood this way. The parcel in question is the gateway to Maplewood from the south on I -35E. We suggest a better use would be a nicely landscaped office building or light commercial use. 5. Is there some reason that this property has to be developed? Why can't this land stay wooded and unbuilt. This is one of the reasons we moved to this neighborhood. We have a quiet street with a dead end. We have pheasants and ducks that come from the wooded area. This is something that our whole neighborhood enjoys. Is this another developer who wants to make money on this property and we should foot the tax bill for any era things that will be needed to be done to the property? Our property was assessed after Mr. Steak's property was rezoned. First came Mr. Steak, then office buildings on either side of I -35E. Are you not going to be satisfied until every piece of property in this suburb is built on? The people of this neighborhood care about our neighborhood and its beauty. You are making people think twice about living in this suburb when you are constantly asking them to pay more in taxes or assessments for things they don't ever want. 6. At the time of my house purchase the zoning was and is residential. Keep it that way. If you want apartments or commercial by my place, I'll move out of this tax nut's city. go \b- 3:gilbert.mem (18) attachments: 1. Land Use Plan 2. Property Line /Zoning Map 39 Letter from the City Attorney 4. Land Use Study 4 line CP ' COO 11 l I _..� a or c 11ec for 0S. LS I I I 1 , FTTI .� inoritr tc • � _ .rte -- _ - � ' { --+ - - Ro .. n - • - , interchan a lalor collector RH l r �^ � _ � __« - __ � •.►mfr• 1 � _ � soon" ~ U L..1L1J i -MEW or arteria 1 L� �r e n teu r 1� 0 LSC . RL= Low Density Residential S-- RM= Medium Density Residential w RH= High Density Residential -� .LO M = Municipal Facilitiy W M Parkside NEIGHBORHOOD LAND USE PLAN N 5 Attachment 1 cr �q­ to (A?) I s,4 ob 4 0 4 . I).5� tr.l•. S 1� Jr SM 04 Qt4) .5 tos-. [ % ..4) VILL AC-jE Or .1 NiArLhWOOD I 0. 1 rell & to .-a— F I? S7 (X3) 0 C 131 V� ' Q VN JIY 4*a 1. EQ Ole_ � -� E�,llr���� -� �� ■■tee ■ ■a ��i�c�e�� tra >��..• -•_•_ �) F 1 ' �;) 1 c oil k 4 11 n. C3 6014 10 $.hot. I a oc N ° s 49 CHURCH or r EnOME . U-01 B E L L�V —AV.- .11 IV di foe&• s. 4. dft I" R 3 hrea in Question" 0 z z z z z z z z "Of y��- y -wo 1.18 ac 5-rA-Ts Or MIP'N. Goq,^V&%. PST 1 0!1 --. 46.70 M I X,00 AAk SroviL nip tAlm". (O—E-0) 3 vo�c - uv �� I3 LZ - 1 to 16 t M ILE I J4 0j) 0 U T L 0 T A � � W 1K W te . .0 . 5TA-ra or M--• (2) - a 4 T 16 ) 1p 1.00 Saoco. j) OR I'D • S' ( Farm Res i ence 411 1 F IN O1-Are (4) a (r;m.-, R1 Sin Famil Dwellin rvl\ 1 N TX R3= Multiple k 1i 1 311an UN 0 Famil Dwellin ' ��• r BC= Business Commercial M1= Li Manufacturin `0 01, Jta C. ua) - _ 'L 1.1 So W U U T Is I.J 50 0 1 1 04< (7) 0 1 t6o &a 6 5-016 oft t _2 It es 0 (.9) 1. I 2 M i4 0 U4 .4 W Kiric"'t 1011 A of I it n N 0 Sim it) V OIRN I ) V1 --oil w - I - v 3 r 7 7 Mal 8 46 to g d%I. -4 R 3 LAJ 4 0 do 0 Cl to. % LAJ .33d pj IC. 4 to 0 14 S 00 4 7- F. 0 *. 46 to&. AVIE. 2 E. LA R PENTEUR L , 'n i i4i _4Zr1Lr_I44 — 114 I air r —r%A F 30 . PROPERTY LINE ZONING MAP F FARM RESIDENCE Co COMMERCIAL OFFICE R-1 RESIDENCE (SINGLE DWELLING) BC BUSINESS COMMERCIAL R-3 RESIDENCE (MULTIPLE DWELLING) M-1 LIGHT MANUFACTURING Attachment 2 BANNIGAN &KELLY, P.A. ATTORNEYS AT LAW 409 MIDWEST FEDERAL BUILDING 5TH AND CEDAR SAINT PAUL, .MINNESOTA 55101 (612) 224 -3781 ,JOHN F. BANNIGAN, JR. PATRICK J. KELLY JAMES J. HANTON JANET M. WILEBSKI JOHN W. QUARNSTROM October 12, 1992 Mr. Geoffrey Olson Director of Community Development City of Maplewood 1830 E. County Road B Maplewood, MN 55109 FAX (612) 223-8019 RE: Louis P. and Ann Marie Gilbert Property, McMenomy Street, Maplewood Dear Mr. Olson: You have advised that the Maplewood City Planning Commission will be considering a council initiated rezone of the above - referenced parcel. Because of certain pending proceedings in eminent domain by MnDOT to acquire the subject property, you have posed certain questions relative to the proposed rezone in question. Your inquiry is what is the role of Louis P. and Ann Marie Gilbert in future land use consideration for the property immediately north of the MnDOT garage. site? The Gilberts have the same standing as any owner of real property within 350 feet of the land proposed for rezone to receive notice of the rezone and be heard thereon. The subject property had been owned since 1970 by Mr. and Mrs. Gilbert. On August 17, 1992, the Ramsey County District Court granted the Petition of the State of Minnesota, acting through its Department of Transportation, to acquire the 5.53 acre site owned by the Gilberts. In that Order Granting Petition in Condemnation, the Court ordered that pursuant to Minn. Stat. §117.042, title and possession to the lands described in the Petition be vested in the State of Minnesota as of September 21, 1992. That has occurred. With the passage of title from the Gilberts to the State, the Gilberts lose their standing as owners of the subject property. The only interest the Gilberts have surviving is a possible reversionary interest in the event that the State decides to abandon or dismiss its proceedings. In that event, title to and possession of the property would revert to the Gilberts. It should be noted, however, that the Gilberts do own property immediately east across McMenomy Street from the subject property. Part of that property has already been developed with rental townhouses. The balance of the property is ready for development. 7 Attachment 3 Mr. Geoffrey Olson Page 2 October 12, 1992 For purposes of this rezoning, the State of Minnesota is the fee owner. It should receive all legal notices and has a right to be heard on the matter. Sincerely yours, G ' N LLY, P.A. y 1 Patrick J. Kell�,,, PJK: cge B. B CHA PAJA N4 41 CP 305 Fast Kellogg Boulevard Saint Paul, M innes Ia 551 July A 3, 1991 JL Mr. Goff Olson, Director Maplewood Office of Community Development 1830 County Road'B Maplewood, Minnesota RE: L. P. Gilbert Property Parkside Neighborhood Dear Mr. Olsen, (612) 221 -0401 (612) 297- -681.7 B ac1: in 19 8 9 and ea rly 19 9 0 the City was interested in eliminating the differences between the City Lend Use Plan and the Zoning Map. Your concern in the Parkside Neighborhood is the 5.53 acre of land owned by L. P. Gilbert. A Planning Commission public hearing was set for January 4, 1990. At the direction of my client, I asked in my letter to you of January 2, 1990 for delay in consideration of the Plan and Zoning Change. Attached is a July, 1991 Development Review which provides a sound basis and recommendation for the Gilbert Property as follows: Recommend that the Land Use Plan for the 5.53 acre property be amended. from RM Med Density. Resident to LSC Limited Service Commercial use. Recommend that the zon ing District for the 5.53 acre property be amended from F Far Residence to CO Comm Office District. I believe this recommendation and supporting information i.s consisted with good planning practice and our recent discussions. Please advise me of any further information necessary for you to pick up and continue with the action that the City commenced late in 1989, Sincerely, w i E. Chapman AICP i BBC:dmn cc: L. P. Gilbert 9 Attachment 4 B. B. CHAPMAN A,ICP 365 EAST KELLOGG BOULEVARD (612) 221 -0401 ST. PAUL, MN 55101 FAX (612) 297 -6817 DEVELOPMENT REVIEW L. P. GILBERT PROPERTY MAPLEWOOD, MINNESOTA JULY 1991 Louis P.. Gilbert owns a 5.53 acre parcel of land along the east side of Interstate 35E between Roselawn Avenue and Larpenteur Avenue i p n Maplewood, Minnesota. The site fronting on McMenemy Avenue is 448.18 feet wide and the depth is 537.78 feet and backing on I -35E. The. site enjoys a prominent location as the high point and at a mid location within the six mile stretch of I -35E between downtown Saint Paul and the interchange with I -694. Major development sites with such exposure are few and this is the only remaining major development site along I -35E in the City f p Ma lewood Y ACCESS Vehicular access to the Gilbert property is convenient as McMenemy is a collector street served by interstate highway diamond . g Y Interchange access at both Roselawn Avenue to the north and Larpenteur Avenue to the south. MnDOT reported average annual daily traffic volumes (AADV) for 1986 show major collectors Roselawn Avenue with 5800 AADV and Larpenteur Avenue with 7300 AADV. Adjacent I -35E shows 81400 AADV, The Roselawn access to the Interstate highway is within one mile of TH36 which assures convenient access throughout the Saint Paul area, the State and the nation. Complete public services are in place in McMenemy Street to serve any commercial, industrial or residential use. Topography of this wooded site is generally high and irregular. The site ranges in elevation from 900 MSL to about 940 MSL which is slightly above surrounding properties. Easy collector street access is attained from the McMenemy Street frontage at an elevation of 910 MSL. The glacial outwash area common to Ramsey County is the general soil of the site as reported in the Soil Surve _of Washing on and Ramsey_ Counties, Mahtomedi -Kingsley complex, 896D is the specific soil type of the hill top area and the surrounding area is Urban Land- Chetek complex, 858C which is typically brown sandy loam with underlying brown gravelly sand. These are good buildable soils. 10 USE Neighboring the subject property to the north is a small subdivision of 20 single family homes. Beyond Roselawn to the north is a large commercial development. To the east of McMenemy is a multi - family apartment area, St. Jerome Church and School, scattered single family homes and a Hmong Church. To the south is a State of Minnesota property in use as a MnDOT Truck Station. To the south of the MnDOT site. are a few single family residences fronting on McMenemy Street and a multi- family two and three story development at the Larpenteur intersection. CITY PLANNING City of Maplewood administration of land use and development has included administration of planning and zoning for many years . The Comprehensive Plan of 1981 suggests land uses to guide future development and the Zoning ordinance establishes zoning districts with regulations to guide current development. A common practice of many cities including Maplewood has been to zone rural or undeveloped land as F - Farm Residence and rezone to a development district at the time of proposed development. The subject site is in this holding zone classification of F - Farm Residence and the City is open to consider zoning amendment to accommodate reasonable development. The City Land Use Plan designation of the subject site has been RM Residential Medium Density since 1973. The 1981 Comprehensive Plan sustained this use designation and today this same use continues to encompass the subject site, residences across McMenem Street and the single family residence area north to Roselawn Avenue. The MnDOT site is planned as M - Municipal and is zoned M1 Light Manufacturing; the developed single and multiple family area to the south is planned for two densities of multiple residential and zoned accordingly. City Planning considerations in the past few years have been given to amending the Land Use Plan of the City in an effort to eliminate differences between the Plan and the zoning map. The City office of Community Development proceeded with efforts late in 1989 which included public hearings to gain public input on a neighborhood basis in order to update City Planning and zoning documents. The subject site is in the Parkside Neighborhood which is one of the twelve small area divisions of the City for planning purposes. Two transmissions were received from the City in late 1989. A letter from Goeff Olson, Director of Community Development to Mr. and Mrs. Gilbert dated December 15, 1989 advised the owner of the City intent to reconsider plan and zoning designations. A Public Hearing Notice was published. and distributed that scheduled a hearing for January 4, 1990 relating to the Parkside Neighborhood and specifically addressed only the subject 5.53 acre Gilbert property. The hearing purpose was to consider establishing the land use designation of LSC, Limited Service Commercial Center or allow the existing RM Medium Density Residential use to continue. If the Plan change to LSC were to take place the logical zoning district for the Gilbert property would be LBC Limited Business Commercial which would allow CO Commercial Office similar to properties adjacent to I.35E northerly of Roselawn Avenue or BC Business Commercial District. The Public Hearing Notice also requested neighbor opinions and comments. O n December 26, 1989 I discussed proposed uses and zoning of the subject property with Mr. Goeff Olson. On the basis of this discussion I understand that. 19 Council feels that there are too many large apartment areas in the City. 29 Council wants to eliminate Land Use Plan and Zoning District differences for 15 or 20 sites in the City. 3. Council believes that there is more apartment land in the City than needed. 4. Council wants to eliminate the F Farm Zones and rezone to the ultimate use. 5. Neighbors are against more apartments and want single family development which Mr. Olson believes was not feasible for the subject site. 6. Planning is political decision of Council in Maplewood. 7. Multi - family development at the subject site would be difficult to sell to the City or to the neighbors. At that time there were no specific studies available from the City that would lend advice to the land use issue. M r TI r' r e1 n 4- n n n �'+ T1 C' A v s i e-• , r7 vn � r. r T -� �.. � • -. �.. � � � 1 A A A 4. L. .� 4. 1'll . 1�C11 I•\VJrJC L.7 V l �.11G \.L V Lw 1. A. a u V 1ZD G ILLG %J11 U alI%A y G , 1.7 7 V L.11Q L. the Planning Commission hearing schedule for January 4th was canceled and would be rescheduled in late spring. On January 8, 1990 in discussion with Ken Roberts I learned results of the Public Hearing Notice invitation for written opinions and comments as follows: 10 Hearing Notice with the opinion and comments request was sent to owners of 28 properties within 350 f eet of the Gilbert Property. 2. Eleven replies were returned. 3. Only two respondents of the 11 favor R -3 Multiple Dwelling Zoning. 4. Six of the 11 respondents were against apartments. 12 5. One respondent wanted no development at all. 6, Bellwood Area respondents generally favored single family residential for the area. 7. Various respondents commented that Limited Business Commercial or Office would be satisfactory. It appears that there is substantial objection to more multiple family dwelling by both the neighbors and the City. on various occasions beginning late in 1989 continuing in 1990 and this Spring I had conversations with the Community Development Department and believe that Commercial Office Zoning would be the logical set of regulations to manage future use of the subject area. With the existence of single family residential in the neighborhood some comment is important. In this regard it is important to recognize that the Gilbert property is bounded on the west by an interstate highway with traffic volumes exceeding the 81400 AADV that existed in 1986. To the south is the MnDOT Truck Station, which is an industrial use with exterior storage of trucks, equipment and supplies within a M -I Light Manufacturing District. Directly east of the site is an apartment area. Only to the north do we find adjacent single family residential neighbors within an area of the Parkside Land Use Plan proposed for LSC Limited Service Commercial Center. The M -2 district requirements for side yards calls for a setback of f if ty feet. The industry serving parking lot of MnDOT appears to be within ten feet of the Gilbert Property. The Gilbert property is zoned F - Farm Residence and as such the adjacent MnDOT side lot setback should have been 20 feet. It appears the City has allowed the infraction to continue in anticipation of the ultimate rezoning and development of the Gilbert property as a business use. In that event (M -1 Light Manufacturing adjacent to C -0 Commercial Office) each use would be required to comply with only a five foot side lot setback. Without proceeding into a full evaluation based on Noise Assessment Guidelines we must recognize that the major traffic along I -35E involves speeds averaging in excess of 55 MPH with vehicles ranging from standard automobiles to heavy truck traffic. Assuming an equal amount of traffic traveling in the north and south bound lanes the Noise Assessment Location (NAL) may be the average of the two which is a distance of about 215 feet. It is also essential to make the noise assessment based on a projection of traffic volumes at least ten years in the future. Single family development of the site or the adjacent residential is not a reasonable choice. Based. on an overview of opportunity, public and private acceptability and type of surrounding uses it appears that the most reasonable and highest and best use for the Gilbert property would be LSC Limited Service Commercial as proposed by the City Public Hearing notice late in 1989. 13 15 _ ANOKA FIB Sgri� O I Lake U T. 30 N. O z Silver Lake 3fi _ 35W T. 29 N. T. 28 N. 93 10' � I 212 ti z V 5, �a I 35E 9300' r 1 ,le .. z I� O i i Waite Bear 1 Lake I f •• AT OUTWASH 7jT r .. _ :f >• �`' _ 1 SOIL LEGEND U. S. DEPARTMENT OF AGRICULTURE SOIL CONSERVATION SERVICE SOILS FORMED DOMINANTLY IN OUTWASH MINNESOTA AGRICULTURAL EXPERIMENT STATION . Zimmerman —Urban Land — Rifle: Level to gently rolling, excessively drained and very poorly drained, coarse textured soils and organic soils and Urban land; on uplands GENERAL SOIL MAP 2 Urban Land— Chetek— Mahtomedl: Urban land and nearly level to very steep, somewhat excessively drained and excessively drained, moderately coarse textured and coarse RAMSEY COUNTY, MINNESOTA textured soils; on uplands Urban Land Waukegan— Chetek: Urban land and nearly level to moderately steep, well Scale 1: 126,720 3 drained and somewhat excessively drained, medium textured and moderately coarse textured 1 0 1 2 3 4 Miles soils; on uplands I , l 14 R. 23 W. 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S• ���. — r F y y�� •a • ' �hi �''.�✓ ..w�` �iw _ -.y < .= a r: t�i � .� h l' .. i ,� •� -�' '•" • i �`Q' �s� 7 �1N .!+► •r:: ar•�1 . \�� ? .� 'w. f'. , 7 O - �'r �4 �T• rj� .. ►�••i} _- ��` 1039 0 . _ _ : , f t. .. +3:L. ry �{ •; ; " .� ! ;� '". �,i • • 'y�Kr i'155 ,i}• �♦ • � + �1 J M�� ~ M 7G '?i� i�lij S5 f INC SOIL SURVEY RAMSEY COUNTY, MINNESOTA Compiled 1978 15 Z j •. ,,-- -� z -T �7 i I L t A I i • V 15 lb zo) i IL t l l � ' LU Lo m a 1 t �4 � � 1 � L � � � V . j o t Z 1� 1 \ SCALE map / 9 ilp i cn w W N 1 5 or MINN* �z R.vv a� DtT C� �- - r , L. P. GILBERT PROPERTY y" = 100' MAPLEWOOD, MINNESOTA 16 Maplewood Planning. Commission Minutes of 11 -16 -92 Commissioner Martin seconded The motion failed. Ayes -- Gerke, Martin, Rossbach, Sigmundik Nays Allenspach, dahl, Fischer, Kittridge AbstentionsycFrost Commissioner Kittridgi� said that this propo would be an improvement since the water runoff from i tl,e trail would flo into the and and be filtered before flowing into the lake, nst'ead of flowin p directly into the lake as it now does. Commissioner Frost moved that if tY6 Council denies the setback variance, the Planning Commission recommend at the conditional use permit also be denied. However, if the setback variariE. is approved, roved, the Planning Commission also recommends the following co {bons in addition to conditions a, b and c in the staff recommendation:' d. All runoff from tje parking area must go through the pond. 40 N e. oil and grease skimmers shall b� brought up to date and be operable or be installedy -ain the and before ark ' p y water is allowed to discharge into the adjacent �draina e ditch and lake. J g . f. There shall be no parking of vehiclesn Commissioner Fischer seconded Ayes--, Gerke, ��q Slgmu Tb,e motion passed. b. MnDOT Property on McMenemy Street the grass. enspach, Axdahl, Fischer, Frost, Attridge, Martin, Rossbach, Secretary Olson presented the staff report. The Commission discussed the possible changes in the land use plan and zoning map for this property. Commissioner Rossbach moved the Planning Commission recommend that the City Council make no change in the zoning or land use plan until there is a development proposal provided for the area. Commissioner Frost seconded Ayes -- Allenspach, Axdahl, Fischer, Frost, Gerke, Kittridge, Martin, Rossbach, Sigmundik The motion passed. N AGENDA N0. 4TM 011'� AGENDA REPORT TO: FROM: RE: DATE: INTRODUCTION City Manager Finance Director INCREASE IN LICENSE /PERMIT FEES AND SERVICE CHARGES December 4, 1992 Endorsed,.. Moc ifie Rej ecter� - D at e . It is proposed that the attached license /permit fees and service charges be increased by 4% for fees and charges due after January 1, 1993. BACKGROUND It has been past practice to raise license /permit fees and service charges annually to keep up with inflation. Attached is a listing of present and proposed fees. The proposed fees represent a 4% increase as anticipated in the 1993 Proposed Budget. Most fees are rounded off to the nearest $1 except for fees in excess of $1,000 which are rounded off to the nearest $10. For fees rounded off to the nearest $1, the minimum annual increase proposed each year is usually $1. For many items listed on the attached pages, the proposed 1993 fee is not listed. This is because the fees for these items may be affected by the User Fe Study that is currently in process. All fees are not affected by the User Fee Study as the Council authorized the study for only one department. The Community Development Department was chosen as this department has the greatest potential of producing sufficient revenues to cover its costs. The User Fee Study will be presented to the Council at the December 28th meeting so that the 1993 fees can be set for the remaining items. The City Clerk has requested that as many fees as possible be set for 1993 by the Council at its December 14th meeting as many licenses are required to be renewed by January 1st. RECOMMENDATION It is recommended that the Council increase license /permit fees and service c harges by 4% effective January 1, 1993 to keep up with inflation, I w:\agn\PrmtFees.agn Action by CoUnOi .N Attachments LICENSE /PERMIT FEES AND SERVICE CHARGES Planning Fees (Set b_y Ordi nanceL . * Plus $12 for each affected property to pay for the County's filing fee for resolutions. The fee will increase to $17 in 1993. 1 .Proposed 1991 1992 1993 Fee Fee Fee Zone Change $274* $285* Conditional 180* 185* Planned Unit Development 328* 340* Comprehensive Plan Amendment 274* 285* Variances: R -1 55* 57* All Other Districts 82* 85* Vacations 58* 60* Lot Divisions (Fee per lot created) 38 40 Preliminary Plat 328 340 Final Plat 55 57 Home Occupations: Initial 51 53 Renewal 21 22 Sign Erection Permit: 1 - 10 Sq, Ft, 15 16 11 - 25 20 21 26 - 50 31 32 51 - 100 77 80 Over 100 139 145 Billboard Erection Permit 13 14 Each Additional Sq. Ft. .60 .62 Billboard License 262 270 Code Amendment 180 185 * Plus $12 for each affected property to pay for the County's filing fee for resolutions. The fee will increase to $17 in 1993. 1 Licenses Due January 1st: Proposed Alarm System License Amusement Park License Bench Permit: First Bench Each Additional Bench Bingo License: For One Night /Wek. for 52 Wks, For Two Nights /Wek. for 52 Wks. One Night Christmas Tree Sales: Regular Non-Profit Organization Cigarettes & Tobacco Coin - Operated Amusement Devices: Per Location Per Machine Dog Kennels: First Time Renewal Gambling Investigation & Administration Fee Golf Course Motels: 1 - 15 Units 16 - 35 Units 36 - 100 Units Over 100 Units * License Fee set by State Law 1991 1992 1993 Fee Fee Fee $ 25 $ 26 $ 27 140 145 151 44 46 48 25 26 27 140 145 151 284 295 307 18 19 20 135 140 146 106 110 114 37 38 40 140 145 151 37 38 40 37 38 40 19 20 21 250* 250* 250* 142 145 151 58 60 89 95 140 145 173 180 Licenses Due January 1 st : Proposed Restaurant and /or Bakery: Food Establishment Catering Food Vehicle: First Vehicle Each Additional Fleet License Itinerant Food Establishment: (Limit 7 days) First Day Each Additional Day Non- Perishable Food Vehicle: First Vehicle Each Additional Fleet License Potentially Hazardous Food Vehicle: First Vehicle Each Additional Fleet License Special Food Handling Establishment Swimming Pool License: Outdoor Indoor Combined Tavern License Taxicab License: Base Charge Each Driver Theater License: Indoor Outdoor Contractor's License 1991 1992 1993 Fee Fee Fee $155 $160 $ 81 85 88 37 38 40 215 225 234 37 38 20 21 36 37 38 25 26 27 99 100 104 111 115 120 55 57 59 321 335 348 55 57 50 55 75 80 125 135 284 295 307 37 38 40 15 16 17 140 145 151 284 295 307 77 80 83 3 Licenses Due July 1st: 3.2 Beer License: On -Sale Off -Sale Temporary Food & Beer - Per Day Used Car Dealer Licenses Due August 1st: Motor Vehicle Repair Service Station: First Pump Each Additional Pump Trailer Rental: First 5 Trailers Each Additional Trailer * License Fee set by State Law 51 55 Proposed 1991 1992 1993 Fee Fee Fee $100* $100* $100* 30* 30* 30* 20 21 22 284 295 307 51 55 57 58 60 62 10 10 11 20 21 22 8 8 9 4 Miscellaneous Service Charges: Tax - Exempt Mortgage Revenue Financing - Commercial: Base Charge (% of Bond Issue) Minimum Maximum Amount Paid With Application Tax - Exempt Mortgage Revenue Financing - Multiple Dwellings Application Fee Tax Increment Financing Application Fee (escrow) Liquor License Investigation Fee Block Party License Carnival License Solicitor License: Base Per Company Additional Per Solicitor Auctioneer License: Annual Daily Pawn Shop Pending Assessment Searches Police Accident Report Copies Cat and Dog Licenses: Male Female Neutered /Spayed Building Relocation Community Design Review Board Sewer Connection Permit: (Per Connection) Residential Connection Non - Residential Connection Moving Permit Wrecking Permit Driveway Permit 1991 1992 Fee Fee 1% 1% $ 6 $ 6 24 26,700 2 2 Proposed 1993 Fee 1% $ 6 27,770 2,290 2 2 2 5 6 6 431 450 468 20 21 22 139 145 151 77 80 83 38 40 42 71 75 78 20 21 22 71 75 78 9 9 10 8 8 9 9 9 10 9 9 10 6 6 7 139 145 109 115 38 40 42 58 60 62 77 80 38 40 10 10 11 E Miscellaneous Service Charges. Property Owner List - Per Name Base Price Mobile Home Permits Occupancy Permit Woodlot Alteration Permit Truth -In- Housing Filing Fee Truth -In- Housing Evaluators License Fee Building Permit Surcharge Personal Services License (e.g. massage parlors) Investigation Fee License Fee Publications (Includes Sales Tax): Zoning Code Platting Code Sign Code Comprehensive Plan Zoning Map City Map Section Map .Planning Commission or Community Design Review Board. Minutes - Per Year Agenda Packet - Per Year *Amount set by State Law W: \AGN \PRMTFEES.agn 1991 Fee $ 6.00 38 45 8 55 15 74 N/A 300 134 $ 11 6 1992 Fee $ 6.20 40 50 8 60 15 75 5* 310 140 $11 6 Proposed 1993 Fee - 9 16 78 5* 322 146 4 4 12 12 5 5 5 5 5 5 10 10 94 100 TO: City Manager. Modif3ed__.,__,,,, Red ecter7 ____ --____ FROM: Assistant City Engineer Date SUBJECT: Holloway Avenue, City Project 87 -14 -Final Payment DATE: December 8, 1992 Introduction This project is done. A resolution is attached to accept the project. A recapitulating change order is attached. This change order, in the amount of $19,514.79, compares as -built .costs with the original contract. Background Half of the cost of the change order comes from overruns above contract quantity. These items are generally for street - related work such as subgrade excavation, select . granular borrow, aggregate base, and bituminous paving. The other part of proposed Changer Order One is similar. However, it was not built as unit price work. Isolated segments showed cracking and distress after paving with base course. These areas were removed. Additional rock was placed . to make o stable subgrade..This work was under a negotiated time and mafierial basis that amounted to $9,500. Budget Impact The final costs of the project are summarized in the following table. The table also gives financing based on allocation of final costs according to cooperative agreement. Cost Construction contract $248,907.04 Indirect costs 104,000.00 Total Project Cost $352,907.04 Maplewood Project 90 -10 -2- December 8, 1992 Financing Special Assessment $ 48,955.52 Maplewood Municipal State Aid 112,358.63 Payment from Ramsey County 66,938.17 Payment from North St. Paul 164.218.80 Total Financing $392,471.12 There is $39,564.08 of excess funding. It is intended to allocate this excess to the state aid street construction fund. . Recommendation It is recommended that the change order be approved and the project be accepted. .This. project was designed to make. the maximum use of inplace materials to build the street. Due to the variability of the soil, contractor's operations, and weather, this is sometimes inadequate and additional costs are incurred. The avoidance of these unknown costs and time delays may be more important than the known extra cost of providing a sand subcut in marginal materials. It is recommended that the design standard for -city and developer projects be changed to include a sand subcut on all streets. BAI RD CI 1'V G E U E'R ENGINEERS / ARCHITECTS ■ PLANNERS 3535 VADNAIS CENTER DRIVE. ST. PAUL. MN 55110 -5108 612490 -2000 800 325 -2055 CITY OF MAPLEWOOD NO VEMBER 10, 1992 OWNER DATE City Project No. 87 -14, SAP 138-119-02, SAP 151 - 258 -03 1 OWNER'S PROJECT NO. CHANGE ORDER NO. Holloway Avenue Utility and Street Improvements 91218 PROJECT DESCRIPTION SEH FILE NO. The following changes shall be made to the contract documents Description: 1. Add: SAP 138 -119 -02 ESL Unit Total SAP 151- 258 -03 Item i Q1,Y Price Participating 0105.601 Remove & Replace Unstable Soil L.S. 1 $9,500 $9 $9,500 2. Compensating Change Order is for final payment This Change Order will increase the final contract sum by $19,514.79. A detailed breakdown is attached. Purpose of Change Order: 1. During construction unstable soils were encountered on Furness Street for approximately 225 feet. The unstable soils were removed and replaced with granular material. 2. The purpose of this compensating Change Order is to adjust the original contract price to a final as- constructed price based on actual quantities of work installed. Basis of Cost: N Actual El Estimated Attachments (list supporting documents) 1. Detailed Cost Breakdown Contract Status Original Contract Net Change Prior C.O.'s to Change This C.O. Revised Contract lime Cost $229 0 19,514.79 $248,907.04 Recommended for Approval: SHORT ELLIOTT HENDR/CKSON, INC. By Ken eth R. Meister, P.E. Agreed to by Contracto . D ner, Inc. NB Approved for Owner: City of Maplewood BY TITLE BY MnIDOT, State -Aid Engineer Distribution Contractor 2 Owner 1 Project Representative 1 SEH Office 1 SHORT ELLIOTT HENDRICKSON INC. ST CLOUD. MN CHIPP£WA FALLS, W/ MADISON, WI i 11- -10 -92 HOLLOWAY AVENUE S.A.P. 138 - 119 -02 S.A.P. 151- 258 -03 SEH FILE NO: 9121 60C COMPENSATING CHANGE ORDER #1 TOTAL COST ESTIMATED QUANTITIES FINAL QUANTITIES NET PRICE r INCREASE OR DECREASE 0.00 1.00 UNIT 6.00 ITEM NO. ITEM UNIT PRICE 540.00 2021.601 MOBILIZATION (5% MAX) L.S. 600 -00 . 2101.602 .LEAKING TREE 40.00 112.00 2101.607 3NRUBBING TREE 90.00 -120.00. 2101.611 LEARING & GRUBBING L.S. 4000.00 j 2104.501 REMOVE PIPE CULVERTS (INC. APRONS) LF. 5.00 3.00 2104.501 REMOVE CONC. CURB & GUTTER LF. 2.00 -225.00 2104.606 REMOVE CONCRETE DRIVEWAY & SIDEWALK S.Y. 3.50 j 2104.611 3AWING CONC. PAVEMENT L.F. 4.00 1290.00 2104.613 AWING BIT. PAVEMENT L.F. 3.00 1043,00 2104.621 ALVAGE $PUT RAIL FENCE L:F. 10.00 2264.31 2104.623 ALVAGE MANHOLE CASTING EACH 100.00 100.00 2104.623 ALVAGE HYDRANT ASSEMBLY EACH 600.00 - 1600.00 2104.623 ALVAGE VALVE MANHOLE EACH 450.00 : 2104.626 BANDON EXIST. WATERMAIN EACH 100.00 900.00 2106.601 OMMON EXCAVATION (P) C.Y. 3.00 150.00 2105.507 UBGRADE EXCAVATION C.Y : 6.00 ` 2105.522 ELECT GRANULAR BORROW (C.V.) C.Y. 6.50 120.00 2105,526 ELECT TOPSOIL BORROW (LV,) C.Y. 7.00 a 2130.601 ATER M(GAL) 20.00 4.00 2211.601 GGREGATE BASE, CLASS 6 (100% CRUSHED) TON 7,05 a Y 0269.601 RUSHED ROCK PIPE FOUNDATION TON 15.00 r_ 0269.606 kGGREGATE PIPE FOUNDATION TON 15.00 1.00 0269.607 REPLACEMENT BACKF ILL TON 10.00 8.00 2331.508 17YPE 41 WEARING COURSE MIXTURE TON 25.00 1035.00 2331.614 rYPE 31 BASE COURSE .MIXTURE TON 22.00 f. h ` i 2367.602 BITUMINOUS MATERIAL FOR TACK COAT GAL. 1.30 830.00 2602.641 " PERF. P.E. PIPE DRAIN W /SOCK L.F. 4.00 -94.00 2503.541 12" RCP STORM SEWER DES 3006 CL V LF. 25.00 wi 2503.541 15" RCP STORM SEWER DES 3006 CL III LF. 26.00 3.20 0603.602 CUT IN SERVICE TEE CONNECTION EACH 300.00 0.00 0603.603 " C.I.S.P. SAN. SEWER SERVICE PIPE L.F. 13:00 8.00 0603.603 " C.I.S.P. SAN. SEWER RISER PIPE L.F. 13.00' r 0504.602 & 16" GATE VALVE & BOX EACH 350.00 L 0604.602 & I S" GATE VALVE & BOX EACH 465.00 783.00. 0504.602 & I HYDRANT EACH 1050.00 F. 0504.602 & 16" VALVE & MANHOLE EACH 1200.00 -20.00 0604.602 F & I VALVE MANHOLE EACH 900.00 2.00 0504.602 1 " CORPORATION EACH 28.00 3.00 0504.602 1" CURB STOP & BOX EACH 85.00 0.00 0504.602 DJUST VALVE BOX EACH 150.00 j 0504.602 ONNECT TO EXISTING WATERMAIN EACH 300.00 0.60 0604.602 ONNECT TO EXISTING WATER SERVICE EACH 50.00 -11.00 0504.603 " D.I.P. WATERMAIN CL 62 L.F. 15.00 1.00 0504.603 " D.I.P. WATERMAIN CL b2 W /POLY ENCASE. L.F. 18.00 1785.00 0604.603 " COPPER SERVICE L.F. 8.00 k 0504.606 " INSULATION S.F. 1.10 4 0504.620 =ITTINGS POUND 1.15 A t 2506.601 ONSTRUCT DRAINAGE STRUCTURE, DESIGN B L.F. 200.00 E 2606.601 ONSTRUCT DRAINAGE STRUCTURE, DESIGN C L.F. 200.00 2506.601 ONSTRUCT DRAINAGE STRUCTURE, DESIGN A--1 L.F. 125.00 f 2506.501 DONSTRUCT DRAINAGE STRUCTURE, DESIGN B -1 LF. 200.00 i a 2506.501 3ONSTRUCT DRAINAGE STRUCTURE, DESIGN X. LF. 200.00 2506.511 RECONSTRUCT SANITARY MANHOLES LF. 125.00 2606.616 ASTING ASSEMBLY, R -1422 -0012 EACH 250.00 2506.516 ASTING ASSEMBLY, R- 3067 -V EACH 240.00 2606.516 ASTING ASSEMBLY, R -4342 EACH 200.00 2606.622 DJUST FRAME & RING CASTING EACH 125.00 0506.602 ONNECT TO EXISTING STORM SEWER EACH 200.00 2621.601 " CONCRETE WALK S.F. 2.00 2631.601 ^ONCRETE CURB &GUTTER, DES. B -61 S L.F. 5.50 . '1 2631.601 ONCRETE CURB & GUTTER, DES. B -624 L.F. 6.00 2531.607 " CONCRETE DRIVEWAY PAVEMENT S.Y. 23.00 i 0557.603 NSTALL SALVAGED SPLIT RAIL FENCE LF. 10.00 ^� 0563.601 rRAFFIC CONTROL L.S. 2500.00 I 2571.501 PRUCE, COLORADO GREEN 8' HI B &B TREE 500.00 ` 2671.601 PRUCE, COLORADO BLUE HI B &B TREE 600.00 2671.602 3 IRCH, RIVER 10' HI CLUMP B &B TREE 300.00 2571.602 INDEN, GREEN SPIRE 3" CAL. B &B TREE 425.00 2671.603 MAPLE, AMUR 8' HI CLUMP B &B TREE 425.00 2673.501 3ALE CHECK EACH 3.00 " 2573.603 ILT FENCE, PREASSEMBLED L.F. 2.00 2576.601 - SEEDING ACRE 450.00 2675.602 30EED MIXTURE 600 L.B. 2.75 2575.505 3ODDING, TYPE LAWN & BOULEVARD S.Y. 1.40 i 2575.511 MULCH MATERIAL TYPE 1 TON 250.00 2575.519 DISKANCHORING ACRE 150.00 ' - i 2576.532 OMMERCIAL FERTILIZER 10 -10 -10 LB. 0.25 .. ::............ ;.....:... F?LACE::UNSTABL SOIL L.S. : 9500.00 TOTAL COST ESTIMATED QUANTITIES FINAL QUANTITIES NET PRICE r INCREASE OR DECREASE 0.00 1.00 1.00 6.00 12.00 240.00 6.00 .12.00 540.00 1.00 1.00 0.00 26.00 26.00 0.00 324.00 302.00 -44.00 112.00 123.00 38.50 54.00 24.00 -120.00. 281.00 . 196.00 -255.00 42.00 40.00 -20.00 3.00 4.00 100.00 3.00 2.00 -600.00 2.00 1.50 -225.00 2.00 2.00 0.00 5970.00 5970.00 0.00 150.00 440,00 1740.00 1290.00 1573.00 1839.50 595.00 744.00 1043,00 12.00 2.00 -200.00 1840.00 2264.31 2991.39 10.00 0.00 - 150.00 100.00 97.69 -34.65 160.00 0.00 - 1600.00 410.00 450.34 1008.50 600.00 630.00 660.00 220.00 200.00 -26.00 900.00 874.00 - 104.00 204.00 210.00 150.00 815.00 770.00 - 1170.00 9.00 9.00 0.00 330.00 491.00 2093.00 120.00 145.00 325.00 4.00 4.00 0.00 ' 2.00 2.00 0.00 4.00 4.00 0.00 3.00 4.00 1200.00 1.00 0.00 -900.00 17.00 17.00 0.00. 9.00 9.00 0.00 1.00 1.00 0.00 5.00 5.00 0.00 8.00 8.00 0.00 1344.00 1413.00 1035.00 618.00 665.00 846.00 245.00 244.00 -8.00 450.00 400.00 -55.00 830.00 934.00 119.60 20.10 19.63 -94.00 5.10 5.26 32.00 m 28.00 20.10 -987.50 4.30 13.00 1740.00 3.20 3.14 -12.00 2.00 2.00 0.00 11.00 11.00 0.00 8.00 8.00 0.00 1.00 1.00 0.00 2.00 2.00 0.00 1.00 1.00 0.00 3010.00 2944.00 - 132.00 774.00 783.00. 49.50 1410.00 1414.00 24.00 101.00 131.00 690.00 42.00 40.00 -20.00 1.00 1.00 0.00 2.00 2.00 0.00 1.00 1.00 0.00 3.00 3.00 0.00 2.00 2.00 0.00 3:00 3.00 0.00 55.00 0.00 - 165.00 850.00 682.00 - 336.00 0.60 0.52 -36.00 30.00 26.00 -11.00 4630.00 .4113.00 - 723.80 1.20 1.00 -50.00 0.60 0.00 -90.00 1785.00 500.00 -321.25 0.00 >::...:1, 00 I :' :.... ;:.. 9500.00 $229 $24$,907.04 t` *I' # < RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 87 -14 and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract. be modified and designated as Improvement Project 87 -14, Change Order One, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order One in the amount of $19,514.79. The project budget is amended to $352,907.04. The project financing is amended as follows: Special Assessment $ 48,955.52 Municipal State Aid 112,358.63 Ramsey County 66,938.17 North Saint Paul 164,218.80 TOTAL $392,471.12 RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the city manager for the City of Maplewood has determined that Holloway Avenue -Beebe to Furness, City Project 87 -14 is complete and recommends acceptance of the project; BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD NOW, THEREFORE, , MINNESOTA, that. City Project 87 -14 is complete and maintenance of these improvements is accepted by the city. Release of retainage in the amount of $9,416.07 is hereby authorized. AGENDA ITEM 441 { AGENDA REPORT Action day, Coo l®) Endorse TO: City Mod.ifie — tY Re FROM: Assistant City Engineer Bruce Irish Date t SUBJECT: Citywide Water Main Extensions, Project 90- 07- -Final Payment DATE: December 7, 1992 Introduction This project is done. A resolution is attached to accept the project. A final change order (number two) is attached. The change order is for $593,455.16. This report documents the causes of this change overrun. Background The difference in contract cost versus as -built cost by division is given in the following table: COSTS Contract As Built Division l Street /restoration $1,589,146.55 $2,163,035.65 Division 2 Storm sewer 448,961.75 451,926.76 Division 3 Sanitary sewer 498,016.65 508,992.80 Division 4 Water main 1,035,999.08 1,056,938.58 Total $3,572,123.99 $4,180,893.79 Over 96 percent of the cost overrun is in Division 1, Street Construction and Restoration. Storm sewer, sanitary sewer, and water main work was essentially as bid with a few notable items. There was a significant increase under storm sewer items of 15 -inch diameter corrugated -steel culvert. This was the result of a joint decision with representatives of Ramsey County to install new culvert pipe rather than replace with existing pipe. This resulted in enhanced vehicle safety and function of ditches along county roads. The county paid half of these extra costs. A copy of fhe correspondence to the county on this matter is attached for reference. Under sanitary sewer, the contract provided a pay item for the excavation of existing sanitary sewer services that were not found or did not require replacement. The quality of the � Project 90 -07 2 December 7, 1992 information on the city's sewer permits is not reliable. This resulted in exposing many services that were cast iron, which did not require replacement. Most of the increase of 40 additional "expose only" item was due to not finding the service in the recorded location. The poor quality of records resulted in an extra cost of $29,200.00. The item within Division 4, Water Main, that showed significant change was water service trench excavation. It increased from 30 LF in the contract to 699 LF as built at an increased cost of $.19,401.00. The contract specifications called for the contractor to dig, tap, and install all water services. As a condition of negotiating an interim agreement with St. Paul Water Utility, the city required St. Paul Water Utility crews to make the service taps during the first two months of construction. This change increased trench excavation costs, as well as costs payable to St. Paul Water Utility, which were paid under indirect costs discussed later.. More importantly the city not complying with the project contract in the early stages caused delays due to need of the contractor to coordinate work with St. Paul Water Utility. It led to an atmosphere paraphrased as "if the city does not follow the contract, then why does the contractor have tot" This was a major factor in allowing work on more areas than permitted at one time. The contractor did not follow up on his assurances that' restoration would be increased accordingly. It was difficult to correct this imbalance once it happened. The other significant change for water main items was the addition of casing pipe and looped crossing on Minnehaha. This was at the request of 3M. This change was the subject of Change Order 1. 3M agreed to pay $19,150.00 for this change. The causes of the large cost overrun in Division 1, Street Construction, and Restoration can be ascribed to two major causes. During design, the existing soils under streets were found to be moisture sensitive. That is, they are satisfactory subbase if dry and they turn to unusable slop if wet. Quantities for subgrade excavation and granular borrow were added to - the contract for this reason. The estimated quantity was just a guess. How much would it rainy At what point during construction would rain comet The answers to these questions were impossible to predict during design. As it happened, 1991 was quite wet. It rained with steady soaking rains in May and September at a time when the subgrade of several areas was vulnerable. The Halloween blizzard further complicated matters. These occurrences led to major overruns in quantities for Items 1 -20, subgrade excavation; 1 -21, select granular borrow; 1 -25, geotextile filter; and 1 -25 and 1 -26, aggregate base. These items make up the largest part of cost overruns on the project. The other aspect of increased Division 1, Street Restoration, quantities involves the limits of walk and driveway removal and replacement. It also involves the amount of retaining walls, sodding, and tree planting. In many cases, increased quantities of driveways and walks were Project 90 -07 3 December 7, 1992 reconstructed to improve drainage to new street grades. There was a large.increase above planned work on Gordon between Phalen and Adele. The use of boulevard to route. Walter Street storm sewer was changed due to the character of the. trees and the poor quality of the existing street. In other cases, the quantities were increased to appease residents who desired to have a deteriorated section replaced at city expense. In a number of cases, grading would have produced slopes meeting city standards. Residents objected to "steep" yards, so additional retaining walls were built or expanded. This was condoned because, on the one hand, these residents, an essential part of what comprises the. city, and on the other hand, there was a perception among the .inspectors that in any disagreement with a resident "the customer is always right." Additional trees were planted as a condition of right -of -entry agreements, which were not completed at time of contract letting. These trees and bushes are a valuable asset for the city. Trimming of diseased or dead tree branches was ordered at city expense at the same time as the contractor removed branches damaged by construction. In summary, it is thought that the end product of this project is of high quality and a valuable asset to the city. It is acknowledged that there were long delays and large cost .overruns to reach that end. This was caused by a number of circumstances and parties involved. Budget Impact In addition to the increased construction cost, there were the following indirect -cost items: Outside Engineering: $508,249.92 This paid for design of half of the project and construction staking by RCM ($484,140.05.), soil borings by Twin City Testing ($13,580.30), and utility work on county right of way inspection and data processing by Ramsey County ($7,668.17). Other Construction Costs: $53,679.78 This paid for St. Paul Water Utility charges ($40,263.44), miscellaneous plumbing work by Woodbury mechanical ($4,599.00), and repair of residential sprinkler systems by Albrecht ($5,174.25) identified in specifications as "Extra Work," and reproduction of plans and specifications by CEI and J.R. Nelson ($1,995.70). Project 90 -07 4 December 7, 1992 Legal and Fiscal: $44,185.66 City attorney fees ($7,428.00), land appraisal by John Kenna, Jr. ($1,976.25), and expenses for. bond issuance and audit ($33,660.42). Land Acquisition: $33,631.65 Purchase of storm water pond at Jackson and Larpenteur ($13,500.00), and purchase of north half of Gall Avenue right of way ($20,1.31.65). Finance /Administration: $119,234.89 Investment management fee and two percent city administration fee. In -House Engineering: $400,674.27. Design of half of project and construction inspection by city engineering division. ..Overall indirect expenses paid amount to $1,162.,805.30. Including disputed and unpaid charges by St. Paul Water Utility of $24,000.00 plus an allowance of $2,000.00 for miscellaneous unbilled .expenses, gives a total indirect cost of $1,188,805.00. This is 28.4 percent of final construct cost. The final project costs are: COSTS Item Amount Construction $4,180,893.79 Indirect costs 1,188,805.00 Total $5,369,698.79 Recommendation It is recommended that Change. Order 2 be approved. Ifi is recommended that the project be accepted. Project 90 -07 5 - December 7, 1992 This project identifies several weaknesses in the way projects are managed. The lessons learned from this project will provide the .basis for fundamental change in how projects proceed in the future. The recently formed project review. committee will provide the perfect forum for evaluation and recommending change. Proposed financing options will be presented in January 1993 for city council action. BAI ic Attachment 1 CITY OF i jN4/API 1. W00.]_D__ r 183 0 E COU *NZ 1 ROA.1) 13 MAPLI'OAVOOD A IIN1\LSU1A 5 5 1O.) E:PARTME NT OF PUBLIC WC RKS (� 12 0 -4 i O i December 19 1991 Curtis Pratt Environmental Technician i Ramsey County Public Works 3377 North Rice Street Shoreview, Minnesota 55126 PROJECT 90 -07: CITY -WIDE WATER MAIN EXTENSIONS AND MISCELLANEOUS IMPROVEMENTS PROJECT 87 - 32: FOOTPRINT LAKE TRUNK STORM SEWER This letter is a follow -up to correspondence dated September 13, 1991 regarding � cooperative work to be done under City Project 90 -07 and assessed to Ramsey County under Project 87 -32. � There are six culverts current ..maintained by Ramsey County located within Project 90- _ 07 that were repaired, lengthened, or replaced due to deficiencies in length, condition, and /or because they presented a hazard. It wos agreed to split the cost on five of these corresponding to Invoices 5648 5687, 5688, 5689, and 5710, totaling $5,994 or $2 -,997 each for Ramsey County and Maplewood. Ramsey County agreed to pay all costs on the culvert repair corresponding to Invoice � 5701 and culvert replacement, ditch grading, and restoration corresponding to invoice 5709. This work totals $8,525. Brown and Cris has done all of the work, and the city has paid them directly. under Project 90 -07. Enclosed are all of the invoices as submitted by Brown and Cris and I;c1tiul Opportunity I.niploycr RESOLUTION DIRECTING MODIFICATIQN Of EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood,. Minnesota has heretofore ordered made , Improvement Project 90 -07 and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 90 -07, Change Order 2. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order 2 in the amount of $593,455.16. PROJECT 90 -07, CITYWIDE WATER MAIN AND MISCELLANEOUS IMPROVEMENTS RECAPITULATION, NOVEMBER 30, 1992 NO. Mn /DOT DESCRIPTION U CONTR. TOTAL QUANTITY TO DATE UNIT PRICE TOTAL T D ATE Street and Restoration 1 1 2021.501 Mobilization LS 1.0 1.00 $111,000.00 , $0.00 1-2 2101.501 Clearing AC 1.9 8.000000 $100.00 $10,980.00 1-3 2101.502 Clearing EA 108.0 109.000000 $225.00 $225.00 1-4 2101.506 Grubbing AC 1.9 8.000000 $1,800.00 $10,980.00 1-5 2101.507 Grubbing EA 124.0 131.000000 $75.00 $525.00 1-6 2104.501 Remove retaining wall SF 100.0 162.000000 $8.25 $511.50 1-7 2104.501 Remove conc. C & G /bit curb LF 6606.0 9592.000000 $1.00 $2,986.00 1-8 2104.505 Remove conc. or bit. walk/drive SY 8289.0 17762.560000 $2.25 $21,315.51 1-9 2104.505 Remove concrete pavement SY 135.0 139.450000 $3.00 $13.35 1 -10 2104.509 Remove manhole or catch basin EA 21.0 23.000000 $180.00 $360.00 1.11 2104.511 Sawing concrete pavement LF 1133.0 555.000000 $3.00 ($1,734.00) 1 -12 2104.513 Sawing bituminous pavement LF 12279.0 17468.950000 $1.00 $5,189.95 .1 -13 .2104.521 Salvage wood fence LF 222.0 191.000000 $1.25 ($38.75) 1 -14 2104.521 Salvage chain -link fence LF 1225.0 1168.000000 $1.25 ($71.25) 1 -15 2104.521 Salvage woven -wire fence LF 1680.0 1963.000000 $0.75 $212.25 1 -16 .2104.523 Salv. reinf. conc. pipe apron EA 2.0 2.000000 $180.00 $0.00 1 -17 2104.523 Salvage casting EA 8 .0 10.000000 $50.00 $100.00 1 -18 2105.501 Common excavation CY 60081.0 62334.400000 $5.80 $13,069.72 1 -19 2105.505 Muck excavation CY 850.0 1060.000000 $4.00 $840.00 1 -20, 2105.507 Subgrade excavation CY 2000.0 19447.000000 $4.67 $81,477.49 1.21 2105.522 Select granular borrow, CV CY 8854.0 18214.000000 $5.87 $54,943.20 1 -22 2105.523 Common borrow, CV CY .0.0 0.000000 $0.00 $0.00 1 -23 2105.525 Topsoil borrow, CV CY 8025.0 12732.000000 $9.95. $46,834.65 1 -24 2112.501 Subgrade preparation RS 184.5 0.000000 $95.00 ($17,527.50) 1 -25 0116.603 Geortextile filter, Type V SY 2475.0 8347.000000 $1.25 $7,340.00 1 -26 2211.501 Aggr. base, Cl 5A, 100% cr., mod. T 13838.1 17836.700000 $6.70 $26,790.62 1 -27 2211.501 Aggr. base, Cl. 5A, 100% cr. T 16893.0 36284.400000 $6.70 $129 1 -28 2211.501 Aggr. base, Cl. 5A, recycled T 14209.0 1 9352.200000 $6.30 ($30,597.84) PROJECT 90 -07, CITYWIDE WATER MAIN AND MISCELLANEOUS IMPROVEMENTS RECAPITULATION, NOVEMBER 30, 1992 NO. Mn /DOT DESCRIPTION U CONTR. TOTAL QUANTITY T DATE UNIT P RICE TOTAL TO DATE 1-29 2221.501 Aggregate shouldering, Class 2A T 428.0 630.460000 $7.50 $1,518.45 1 -30 2232.501 Mill bit.surf.exc. 6" or wear tour. SY 3068.0 2526.400000 $0.75 ($406.20) 1 -31 2301.501 8" concrete pavement, Mix 3A32(HE) SY 135.0 155.000000 $ 23.60 $472.00 1 -32 2331.508 Type 41 B wearing course mix. T 10650.0 14787.240000 $21.25 $87,916.35 1 -33 2331.514 Type 32B base course mix. T 2151.0 1872.320000 $19.75 ($5,503.93) 1 -34 2331.518 Type 41 A bit. mix for drive T 757.0 .1145.910000 $24.00 $9,333.84 1 -35 2357.502 Bituminous tack coat G 759.0 998.000000 $1.00 $239.0 1 -36 . 2451.603 Pipe found. Mplwd 440 or 540 LF 1810.0 1880.000000 $5.90 $413.00 1 -37 0412.604 Keystone retaining wall SF 2085.0 6491.200000 $10.00 $44,062.00 1 -38 0504.602 Adjust valve box EA 8.0 36.200000 $50.00 $1,410.00 1 -39 0504.602 Replace valve box EA 2.0 12.000000 $205.00 $2,050.00 1 -40 2506.:511 Reconstruct manhole LF 143.0 143.000000 $135.00 $0.00 1 -41 2506.516 Furnish casting EA 10.0 8.800000 $210.00 ($252.00) 1 -42 2506.522 Adjust frame and ring casting, EA 60.0 76.920800 $100.00 $102.08 1 -43 2521.501 4" concrete walk, Mix 3Y36 SF 91 5111.200000 $2.50 $10 1 -44 2531.501 Conc. C & G, D4 -12, Mn /DOT 7102G LF 360.0 518.000000 $10.50 $1,659.00 1 -45 2531.501 Conc.0 & G B6- 12,- 18, -24, Mn /DOT 7100F LF 1296.0 1162.000000 $7.8 ($1,045.20) 1 -46 2531.507 6" concrete drive pavement, Mix 3Y36 SY 1787.0 2181.300000 $20.50 $8,083.15 1 -47 2535.501 Bituminous curb, Mn /DOT Plate 7065C LF 7427.0 5139.000000 $1.50 ($3,432.00) 1 -48 2550.602 Reconst. handhole,Area 3, Mplwd 405 EA 1.0 1.500000. $500.00 $250.00 1 -49 2554.505 Perm.barr. Mn /DOT 8002F, Mplwd 121 LF 96.0 96.000000 $17.00 $0.00 1 -50 2557.501 42" 9- ga.vyl- cl,ch -lk w /t.rail,psts,hdwr LF 445.0 721.000000 $11.50 $3,174.00 1 -51 2557.501 Wire fence, D60 -9322, Mn /DOT 93221 -1 LF 1166.0 589.220000 $5.00 ($2,883.90) 1 -52 2557.517 Dble veh. gate, Mn /DOT 93221 -2 EA 2.0 1.000000 $442.00 ($442.00) 1 -53 2557.603 Install salvaged wood fence LF 222.0 31.000000 $1.50 ($286.50) 1 -54 2557.603 Inst.saly. ch -lk fence, Mn /DOT 93221 -1 & 2 LF 1225.0 1568.000000 $1.95 $668.85 1 -55 2557.603 Inst. salt'. wov.- w.fence, Mn / DOT 9321 E LF 1680.0 1792.000000 $ 1.15 $128.80 1 -56 2571.502 Furn.& plant decid. tree, Mplwd 650 EA 17:0 78.000000 $200.00 $12,200.00 1 -57 2571.502. Furn.& plant conif. tree, Mp6d 650 EA 8.0 45.000000 $150.00 $5,550.00 1 -58 2571.504 Furn. &plant everg.bush,Mplwd 651 EA 1 8.0 68.000000 $25.00 $1,500.00 PROJECT 90 -07, CITYWIDE WATER MAIN AND MISCELLANEOUS IMPROVEMENTS RECAPITULATION, NOVEMBER 30, 1992 NO. Mn /DOT DESCRIPTION U CONTR. TOTAL QUANTITY TO DATE UNIT PRICE TOTAL TO DATE 1 -59 2573.501 Bale check, Mplwd Plate 350 EA 37.0 10.000000 $5.00 ($135.00) 1 -60 2573.502 Silt fence, heavy duty, Mplwd Plate 350 LF 530.0 0.000000 $2.90 ($1,537.00) 1 -61 2573.503 Silt fence, preassemble M plwd Plate 35 LF 3750.0 4461.980000 $1.00 $711.9 1 -62 2573.505 Temp. flot. silt fence, Mplwd 349 LF 110.0 65.000000 $14.50 ($652.50) 1-63 2573.605 Mechanical street sweeping HR 320.0 160.000000 $55.00 ($8,800.00) 1 7 64 25750505 Sodding, Type A SY 93666.0 128003.000000 $1.15 $39,487.55 1 -65 2575.605 Turf establishment AC 3.7 5.700000 $800.00 $1,600.00 SUBTOTAL DIVISION 1 $573,889.10 Storm Sewer 2-1 2451.603 Arch pipe bedding Mplwd Plate 340 LF 123.0 309.000000 $5.00 $930.00 2-2 2501.511 15 " CS pipe culvert LF 18.0 436.872400 $25.00 $10,471.81 2-3 - 2501.515 15" CS pipe apron EA 2.0 10.000000 $340.00 $2,720.00 2- 2501.515 12" RC pipe apron, Mp1wd Plate 330 EA 4.0 4.000000 $410.00 $0.00 2-5 2501.515 15" RC pipe apron, Mplwd Plate 330 EA 7.0 11.000000 $440.00 $1,760.00 2-6 2501.515 1 RC pipe apron, Mplwd Plate 330 EA 2.0 3.000000 $455.00 $455.00 2-7 2501.515 21" RC pipe apron, Mplwd Plate 330 EA 2.0 1.000000 $495.00 ($495.00) 2-8 2051.515 24" RC pipe apron, Mplwd Plate 330 EA 3.0 3.000000 $535.00 $0.00 2-9 2051.515 30" RC pipe apron, Mplwd Plate 330 EA 1.0 1.000000 $650.00 $0.00 2 -10 2501.521 22" span RC pipe - arch, Class III LF 123.0 173.000000 $51.00 $2,550.00 2 -11 2501.521 .28 1/2 span RC pipe - arch, Class III LF 117.0 118.000000 $57.00 $57.00 2 -12 2501.525 22" span RC pipe - arch apron EA 3.0 4.000000 $750.00 $750.00 2 -13 2501.602 Inst. SaIv. reinf. conc. pipe apron EA 2.0 1.000000 $365.00 ($365.00) 2 -14 2053.511 12" RC pipe sewer, Class V LF 1654.0 1398.000000 $19.50 ($4,992.00) 2 -15 2503.511 15" RC pipe sewer, Class V LF 3783.0 3924.900000 $18.50 $2,625.15 2 -16 2503.511 18" RC pipe sewer, Class V LF 3431.0 3107.700000 $19.00 ($6,142.70) 2 -17 2053.511 21" RC pipe sewer, Class III LF 1182.0 1429.000000 $22.00 $5,434.00 2 -18 2503.511 24" RC pipe sewer, Class III LF 2610.0 1325.000000 $24.50 ($31,482.50) PROJECT 90 -07, CITYWIDE WATER MAIN AND MISCELLANEOUS IMPROVEMENTS RECAPITULATION, NOVEMBER 30, 1992 N0. Mn /DOT DESCRIPTION U CONTR. TOTAL QUANTITY TO DATE UNIT PRICE TOTAL TO DATE 2 -19 2503.511 27" RC pipe sewer, Class III LF 1032.0 1699.000000 $25.00 $16,675.00 2 -20 2503.511 30" RC pipe sewer, Class III LF 496.0 40.000000 $29.50 ($13,452.00) 2 -21 2503.601 42" RCP repair on VanDyke,Mplwd 335 LS 1.0 1.000000 $1,56 $0.00 2 -22 2506.508 Construct manhole, Mplwd Plate 303, 4' EA 16.0 18.922000 $780.00 $2,279.16 2 -23 2506.508 Construct manhole, Mplwd Plate 303, 5' EA 15.0 17.000000 $ 1,290.00 $2,580.00 2 -24 2506.508 Construct manhole, Mplwd Plate 303, 6' EA 4.0 3.000000 $1,350.00 ($1,350.00) 2 -25 2506.508 Construct manhole, Mplw Plate 303/308 EA 1.0 2.0 $1,095.00 $1,095.00 2 -26 2506.509 Construct catch basin, Mplwd Plate 301 EA 42.0 39.560000 $ 563.00 ($1,373.72) 2 -27 2506.509 Const. catch basin, Mplwd 302, 4' EA 34.0 36.000000 $750.0 $ 1,500.00 2 -28 2506.509 Const. catch basin, Mplwd 302, 5' EA 14.0 16.000000 $932.00 $1,864.00 2 -29 2506.509 Const. catch basin, Mplwd 302, 6' EA 0.0 1.000000 $1,290.00 $1,290.00 2 -30 2506.509 Const. catch basin, Mplwd 302/308 E A 4.0 1.000000 $934.00 ($2,802.00) 2 -31 2506.609. Construct catch basin, Mplwd Plate 307 EA 9.0 7.570000 $478.00 ($683.54) 2 -32 2506.601 Const. sump CB, Mplwd 313, Str. 10 -2 LS 1.0 1.000000 $3,885.00 $0.00 2 -33 2506.601 Const.slot van drain,Mplwd 312,Str.4 -10 EA 1.0 1.13 $960.00 $131.52 2 -34 2506.601 Repair ex.CB,Mplwd 315.Str. 4 -5 LS 1.0 1.000000 $850.00 $0.00 2 -35 2506.602 Connect to existing storm m EA 6.0 15.076000 $420.00 $3,811.92 2 -36 2511.501 Riprap,Cl.11l, Mn /DOT 31338 & 3134B CY 51.2 73.800000 $18.50 $418.10 2 -37 2511.515 Geotextile filter, Type IV Sy 123.0 170.600000 $3.35 $159.46 2 -38 2501.515 27" RC pipe apron, Mplwd Plate 330 EA 1.0 1.000000 $660.00 $0.00 2 -39 2503.511 Adele st. swr, MH 10 -38 to 10 -39 LF 115.0 126.000000 $37.00 $407.00 2 -40 N/A Prosperity Rd. co. ditch repl. LS 1.0 1.091440 $55,626.00 $5,086.44 SUBTOTAL DIVISION 2 $1,912.10 Sanitary Sewer 3- 1 2451.603 San.swr pipe bedding, Mplwd 440 LF 1727.0 3136.000000 $9.85 $13 3-2 2503.511 4" PVC pipe sewer, Sch. 40 LF 6400.0 6174.000000 $9.25 ($2,090.50) 3- 3 2503.511 6" PVC pipe sewer, Sch. 40 LF 633.0 1676.350000 $10.00 $10,433.50 PROJECT 90 -07, CITYWIDE WATER MAIN AND MISCELLANEOUS IMPROVEMENTS. RECAPITULATION, NOVEMBER 30, 1992 NO. Mn /DOT DESCRIPTION U CONTR. T OTAL QUANTITY TO DATE UNIT P TOTAL TO DATE 3-4 2503.511 San.swr serv. riser pipe, 4" or 6" LF 254.0 177.000000 $16.00 ($1,232.00) 3-5 2503.511 8" PVC pipe sewer, SDR 35 LF 6408.0 6332.000000 $16.75 ($1,273.00) 3-6 2503.511 10" PVC pipe sewer, SDR 35 LF 290.0 442.800000 $19.00 $2,903.20 3-7 2503.511 4" ductile iron pipe sewer.. Class 53 LF 1858.0 763.000000 $29.00 ($31,755.00) 3- 8 2503.511 6" ductile iron pipe sewer, Class 53 LF 481.0 327.000000 $59.00 (59 3-9 2503.511 8" ductile iron pipe sewer, Class 52 LF 475.0 528:500000 $60.00 $3,210.00 3 -10 2503.511 10" ductile iron pipe sewer, Class 52 LF 8 6.0 86.000000 $63.00 $0.00 3 -11 2503.511 Viking san.swr. MH 8 -133 to MH 8 -136 LF 825.0 825.000000 $48.65 $0.00 3 -12 0503.601 Lift station on Lark Ave. - -Area 15 LS 1.0 1.000000 $39,700.00 $0.00 3 -13 .0503.601 lift station on Keller Pkwy - -Area 14 LS 1.0 1.000000.1 $33,100.00 $0.00 3 -14 0503.602 Expose only ex.san. swr sere. EA 15.0 55.000000 $730.00 $29,200.00 3 -15 0503.602 4" tap 8,1.0 or 15" VCP /PVC, Mplwd 412 EA 10.0 14.000000 $100.00 $400.00 3-16. 0503.602 6" tap 8,10 or 15" VCP /PVC, M plwd 412 EA 1.0 0.000000 $115.00 (5115.00) 3 -17 0503.602 8" x 4" PVC wye, Sch. 40 EA 47.0 47.000000 $23.00 $0.00 3 -18 0503.602 8" x 6 "'PVC wye, Schedule 40 EA 1.0 9.000000 $42.00 $336.00 3 -19 0503.602 10" x 6" PVC Wye, Sch., 40 EA 4.0 2.000000 $63.00 ($126.00) 3-20 0503.602 8 x 4" DIP tee EA 3.0 7.000000 $132.00 $528.00 3-21 0503.602 8" x 6" DIP Tee EA 4.0 5.000000 $170.00 $170.00 3 -22 0503.603 8" outside drop section relining LF 60.6 45. 000000 $47.00 ($733.20) 3 -23 0503.603 Insul.ex.main,4' wide x 2" thick,Mplwd 430 LF 1340.6 309.000000 55.35 ($5,519.06) 3 -24 0506.602 Connect to existing sanitary sewer manhole EA 14.0 13.000000 $365.00 ($365.00) 3 -25 0506.603 48" precast MH, Mplwd 400, 401, or 403 LF 383.2 415.100000 $100.00 T $3,190.00 3 -26 0506.603 Outside drop at sanitary sew manhole LF 7.0 4.700000 $108.00. ($ 3 -27 0503.602 Connect to existing force main EA 2.0 0.000000 $365.00 ($730.00) SUBTOTAL DIVISION 3 $10,976.19 Water Main 4- 1 2451.603 Water main bedding, Mplwd Plate 540 LF 3500.0 2898.000000 $7.10 ($4,274.20) PROJECT 90 -07, CITYWIDE WATER MAIN AND MISCELLANEOUS IMPROVEMENTS RECAPITULATION, NOVEMBER 30, 1992 NO. Mn /DOT DESCRIPTION U CONTR. TOTAL QUANTITY TO DATE UNIT PRICE TOTAL TO DATE 4-2 0504.601 24" steel cas,ickd,Area 12,Mplwd 507 & 508 LS 1.0 2.876400 $5,500.00 $ 10,320.20 4-3 0504.602 Connect to existing water main EA 37.0 35.000000 $378.00 ($756.00) 4-4 0504.602 Connect to existing water service EA 25.0 21.390000 $193.00 ($696.73) 4-5 0504.602 Salvage existing hydrant E A 15.0 9.000000 $460.00 ($2,760 4-6 0504.602 Salvage & reinstall existing valve & box EA 23.0 9.000000 $100.00 ($1,400.00) 4-7 0504.602 6" MJ hydrant assembly, Mplwd Plate 500 EA 80.0 76.984000 $1,160.00 ($3,498.56) 4-8 0504.602 6" MJ gate valve & box, Mplwd Plate 502 EA 79.0 80.00 0000 $334.00 $334.00 4-9 0504.602 8" MJ gate valve & box, Mplwd Plate 502 EA 48.0 35.000000 $445.00 ($5,785.00) 4 -10 0504.602 16" MJ butrfly val. & box,Mplwd 502 EA 8.0 9.000000 $1,435.00 $1,435.00 4 -11 0504.602 8" wet tap gate valve & MH, Mplwd 503 EA 2.0 2.000000 $2,625.00 $0.00 4 -12 0504.602 8" g ate valve & M R. Mplwd 503 EA 4.0 3.420000 $1,384.00 ($802. 4 -13 0504.602 1" wet tap & corp. stop, Mplwd Plate 501 EA 337.0 256.000000 $30.00 ($2,430.00) 4 -14 0504.602 1" curb stop & box, Mplwd Plate 501 EA 337.0 339.000000 $70.00 $140.00 4 -15 0504.602 Air vent installation, Mplwd Plate 504 EA 5.0 2.000000 $ 435.00 ($1,305.00) 4 -16 0504.603 Salv.& reinst.ex. WM & fittings L F 95.0 125.000000 $15.50 $465.00 4 -17 0504.603 Water main or service trench excavation LF 30.0 698.880000 $ 29.00 $19,397.52 4-18. 0504.603 6" SJ DIP water main, Class 53 LF 931.0 1144.827500 $20.00 $4,276.55 4 -19 0504.603 8" SJ DIP water main, Class 52 LF 25370.0 25402.200000 $16.95 $545.79 4 0504.603 8" RJ DIP water m Class 53 LF 1055.0 8 $22.00 (5304.00) 4 -21 0504.603 12" SJ DIP water main, Class 52 LF 249.0 280.000000 $23.50 $728.50 4 -22 0504.603 16" SJ DIP water main, Class 52 LF 4265.0 4210.000000 $29.50 ($1,622.50) 4 -23 0504.603 16" RJ DIP water main, Class 52 LF 460.0 560.000000 $43.50 $4,350.00 4 -24 0504.603 Poly.encasmnt over 6 ",8 ",16" WM LF 31322.0 34065.000000 $0.43 $1,179.49 4 -25 0504.603 1 " Type K copper serv.open trch,Mplwd 501 LF 9081.0 10260.000000 $9.15 $10,787.85 4 -26 0504.603 1" Type K copr serv.pneuma goph, Mplwd 501 LF 1392.0 1264.000000 $14.50 ($1,856.00) 4 -27 0504.605 2" polystyrene insulation, Dow HI -40 SY 1378.2 700.400000 $4.50 ($3,050.10) 4 -28 0504.620 Ductile iron fittings, AWWA C153 LB 16792.0 16688.000000 $1.46 ($151.84) 4 -29 2520.501 Lean mix backfill Cy 22.0 0.000000 $58.00 ($1,276.00) 4 -30 0504.602 1 1/2 wet tap & corp, stop. Mplwd 501 EA 1.0 4.000000 $123.00 $369.00 4 -31 0504.602 1 1/2" curb stop & box, Mplwd Plate 501 EA 1.0 6.000000 $106.00 $530.00 NO. Mn /DOT DESCRIPTION U CONTR. TOTAL QUANTITY T O D UNIT PRICE TOTAL TO DATE 4 -32 0504.603 1.5" Type K copr serv.open trch,Mp6d 501 LF 265.0 434.000000 $13.25 $2,239.25 4 -33 0504.602 Abandon well EA 1.0 0.000000 $600.00 ($600.00) SUBTOTAL DIVISION 4 520 TOTAL CONTRACT AMOUNT BID $607,716.89 NOTE: The approved construction cost of Change Order - 1 is counted herein as extra unit - price work under Bid Item 4 -2. RESOLUTION ACCEPTANCE OF PROJECT WHEREAS, the city engineer for the City of Maplewood has determined that Citywide Water Main Extensions and Miscellaneous improvements, City Project 90 -07, is complete and recommends acceptance of the project; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that City Project 90 -07 is complete and maintenance of these improvements is accepted by the city. Release of any retainage or escrow is hereby authorized. � t TO: City Manager 5s "R AGENDA REPORT FROM: Assistant City Engineer Bruce Irish 74- 5r3 y,�s AGENDA ITE MPN-�- Action by Councl i =i Endcrse 'z Modif e �. Reiectea Dace SUBJECT: Citywide Wafer Main Extensions, Project 90 -07 —Final Payment DATE: December 7, 1992 Introduction This project is done. A resolution is attached to accept the project. A final change order (number two) is ottoched. The change order is for $593,455.16. This report documents the causes of this change overrun. Background The difference in contract cost versus as -built cost by division is given in the following table: COSTS Contract Division 1 Street /restoration Division 2 Storm. sewer Division 3 Sanitary sewer Division 4 Water main Total $10,589,146.55 448,961.75 498,016.65 1.035.999-08 b3,572,123.99 As Built 52,163,035.65 451,926.76 508,992.80 _ 1.056 A 938.58 54,1 80,893.79 Over 96 percent of the cost overrun is in Division 1, Street Construction and Restoration. Storm sewer, sanitary sewer, and water main work was essentially as bid with a few notable items. there was a significant increase under storm sewer items of 15 -inch diameter corrugated -steel culvert. This was the result of a joint decision with representatives of Ramsey County to install new culvert pipe rather than replace with existing pipe. This resulted in enhanced vehicle safety and function of ditches along county roods. The county paid half of these extra costs. A copy of the correspondence to the county on this matter is attached for reference. Under sanitary sewer, the contract provided o pay item for the excavation of existing sanitary sewer services that were not found or did not require replacement. The quality of the AGENDA REPORT TO: City Manager FROM: City Engineer SUBJECT: Stop Sign Request Procedure DATE: December 7, 1992 AGENDA ITEM tr S Action by Counai e.] Endorsers Modi.fieH . Rejected.+._. Date Each year the city receives several requests for installing or removing stop signs. These requests are. usually handled on a case -by -case basis. Proponents of stop sign installation typically present a relatively emotional plea, based on a recent accident or series of "near misses." Likewise, opponents to stop signs voice their dissatisfaction with the inconvenience, noise, and pollution. The city council has asked for a plan to effectively deal with the stop sign issue. The plan must accomplish the following items: 1. Provide the opportunity to consider any proposal that demonstrates reasonable neighborhood support. 2. Provide information to the entire community about the proposals under consideration. 3. Provide for open discussion before the city council representing all sides of the issue. 4. Utilize the city council's and staff's time most effectively. There may be a number of ways to meet these criteria. However, utilizing "in- place" resources ,would seem best. The- foNowing- is- recorrrmended: - -- 1. A minimum of 12 signatures required to show neighborhood support to qualify as a request. 2 A response would be sent to the requesting, party indicating that a public meeting will be held the following July. 30 A special article will be published in the June Maplewood in Motion providing a discussion of stop sign pros and cons, along with a list of areas to b . e considered. 4. Depending on the number of requests, either a special meeting or a regular council meeting- would serve as the open meeting for public discussion. KGH ic AGENDA ITEM tT AGENDA REPORT Aotion by, Coune33.i:' TO; City Manager Endorse_..._._,.._. Modif3er7 FROM: Public Works Director g eC terl ?ate SUBJECT: Bus Stop and Sidewalk Snow Removal DATE: December 8, 1992 The city council and the public works department have wrestled with the sidewalk and bus stop snow removal issue for several years. The city has responsibility . for about 10 miles of sidewalk. None of this sidewalk is maintained by the city in the winter. There are varying degrees to which, maintenance can be performed. The following is a list of alternatives from least to most that may be utilized. 1. Do nothing —this . continues on the city's current course. • Pros —no cost • Cons —no service — liability exposure — complaints continue 4 2. Remove snow from bus stops and comers as time permits (3 - 7 days after storm event). • Pros— minimal service provided at major street intersections —does not adversely impact current level of service. for street plowing • Cons — increase cost for equipment (a suitable snow - blower attachment is included in the 1993 budget) -- complaints will continue_ —long wait between storm event and removal may cause the snow and ice to be practically immovable 349 Establish priority list of bus stops, comers, and sidewalks that are cleared as soon as practical .after a storm event (2 - 3 days after storm). • Pros — reasonable level of service addressing most complaints • Cons — increase cost for equipment- -divert equipment and human resources from clearing streets — results in complicated coordination of winter maintenance along county and state roads — priority list will "grow" annually Snow Removal -2 December 8, 1992 40 Adopt ordinance requiring abutting commercial property to remove snow and ice within a specific time period. • Pros —no city cost -- addresses most complaints • Cons- enforcement may require city to perform the work by default - decision would likely be unpopular with those affected -- causes coordination problems with city, county, and state street plowing 5. Establish a high level of service for all sidewalks and bus stops .using public works resources (1 - 2 days after storm event). • Pros--addresses virtually all complaints minimizes liability exposure - provides safe alternative to driving for short trips • Cons — diverts significant resources from street plowing, resulting in noticeable drop in level of service -- causes severe coordination problem on city, county, and, state roadways where sidewalk and bus stops are close to the curb These options are presented for discussion. If a particular option is favored, additional investigation will be prepared and presented. KGH I`,v A Actio by Couno1�401 AGENDA REPORT Endorse Modif To: City Manager Michael, McGuire - Rejecte From. Chief of Police Kenneth V. Collin �G- Da c Subject : Revision of Ordinance - Hours of Operation for Off-Sale Liquor Date: December 8, 1992 Introduction Section 5 -71 of the Maplewood liquor ordinance regulates the hours for off - sale liquor sales. Background Ma p lewood's liquor ordinance has been revised from time to time to conform to state law. During ne of the revisions, language was omitted that allowed off -sale liquor g • � d preceding a hol�ida establishments to conduct sales until 10.00 p.m. the ay p g . Y This language n is being added according to Minnesota State Statute 340.504, g g g subd. 4. Recommendation It is recommended that this ordinance revision be approved. Action Requ_ ed Submit to the City Council for review and approval. KVC :js Attachment Sec. 5 -71. Hours of Sale. (b) No sale of intoxicating liquor may be made by an off -sale licensee: (1) On Sundays; (2) Before 8:00 a.m. on Monday through Saturday; (3) After 8:00 p.m. on Monday through Thursday and 10:00 p.m. on Friday and Saturday; (4) On Thanksgiving Day; ( 5) On Christmas Day, December 25; of but on the evenings preceding such days, nothwithstanding the above provisions, off -sales maY be made unt 10:00 p.m.; except that no "off -sale" shall be made; (6) After 8:00 p.m. on Christmas Eve, December 24. State law reference - Hours and days of sale, M.S. 340A.504, subds..2, 4. T.,V S> BANNIGAN &KELLY, P.A. ATTORNEYS AT LAW 409 MIDWEST FEDERAL BUILDING 5TH AND CEDAR SAINT PAUL, MINNESOTA 55101 (61.2) 224-3781 JOHN F. BANNIGAN, JR. PATRICK J. KELLY JAMES J. HANTON JANET M. WILEBSKI JOHN W. QUARNSTROM Mr. Michael McGuire City Manager Maplewood City Hall 1,830 East County Road B Maplewood, MN 55109 Re: Copyright Dear Mr. McGuire: FAX (61 2) 223-8019 December 4, 1992 Action by, Couneil.4j Endorsed Modifie Rejecte _ Date Please be advised that we have contacted Merchant, Gould and Smith, copyright patent lawyers. I have explained to Mark DePietro, Maplewood's request for possible copyright of Its open space committees outline. Mr. DePietro indicated that he forward to our office the copyright forms for purposes of application. He estimated that there would be a filing fee of $10.00 and that his office would charge approximately $200.00 to complete the forms. He advised that he would be willing to assist us at no charge in final preparation of the forms. Finally, it is very important that the City determine to whom the copyright should be issued. Pursuant to our discussion, I believe it would be copyrighted under the City of Maplewood. E and " C1 for your files please find Westlaw Research on recent copyrights and intellectual property cases. This is for your file. Sincerely yours, BANNIGAN & KELLY, P.A. i t f Patrick J. Kelly { PJ K: ks Enclosure