HomeMy WebLinkAbout1992 11-23 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, November 23, 1992
Council Chambers, Municipal Building
Meeting No. 92 -22
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
I. Minutes of Council /Manager Meeting, October 29, 1992
2. Minutes of Meeting 92 -21 (November 9, 1992)
E. APPROVAL OF AGENDA
EA. PRESENTATIONS
F. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine b Ci
Council and w i l l be enacted b y one motion. There w i l l be no se
• • y the c, separate discussion o
p n these
items. I f
a member of the City Council wishes to discuss an item, that item will be
removed from the Consent Agenda and will be considered . se aratel
p y
1. Approval of Claims
2. Revised Financing Plan for Improvement Project 87 -04
3. Revised Financing Plan for Improvement Project 87 -05
4. Revised Financing Plan for Improvement Project 88 -14
5. Financial Transfers to Close Improvement Project 84 -14
J
6. Financial Transfers to Close Improvement Project 85 -26
70 Financial Transfers to Close Improvement Project 87 -20
8. Financial Transfers to Close Improvement Project 88
p � 08
9. Financial Transfers to Close Improvement Project 88 -10
10, Financial Transfers to Close Improvement Project 88 -11
J
11. Change of Paying Agents on Bond Issues
12. Preliminary Plat Time Extension: Woodlynn Heights Nos. 7 & 8
13, Certification to Property Taxes of Weed Cutting -Co
G. PUBLIC HEARINGS
1. 7:00 P.M., Walkway Easement Vacation Adele St. (Campbell)
2. 1 :15 P.M., Eldridge Avenue (Priebe)
Construction Agreement
Street Vacations
H. AWARD OF BIDS
I. UNFINISHED BUSINESS
1. Open Space Committee Report
2. Request by Cottages of Maplewood for Amendment of Agreement Related to Tax Increment
3. Policy on Filing Conciliation Court Claims for Ambulance Bills
J. NEW BUSINESS
1. Ordinance to Increase Sewer Rates (1st Reading)
2. Ordinance to Increase Recycling Charge (1st Reading)
3. Toys and Food: Request for Funding from Gambling Fund
4. Moratorium on Development
K. VISITOR PRESENTATIONS
L. COUNCIL PRESENTATIONS
1.
2.
3.
4.
M. ADMINISTRATIVE PRESENTATIONS
1.
2.
N. ADJOURNNENT
COUNCIUMANAGER MEETING
OF THE
I
CITY COUNCIL OF THE CITY OF MAP'LEWOOD
4:30 p.m., Thursday, October 29, 1992
Maplewood Room, City Hall
M INUTES
A. CALL TO ORDER
The Council /Manager meeting of the Maplewood City Council was held in the
Maplewood Room, City Hall. The meeting was called to order by Mayor Bastian at
4:30 p.m.
B. ROLL CALL
Mayor Gary Bastian Present
Councilperson Dale Carlson Present
Councilperson Fran Juker Present
Councilperson George Rossbach Present
Councilperson Joseph Zappa Present
Others Present:
City Manager Michael McGuire
Assistant City Manager Gretchen Maglich
Human Resource Director Gail Blackstone
Public Works Director Ken Haider
C. APPROVAL OF AGENDA
The agenda was amended as follows:
H. OTHER BUSINESS
1. Future Meetings
2. Community Center /School District 623
I. FUTURE TOPICS
8. Charitable Gambling
Councilmember Zappa moved that the agenda be al2r)roved as amended. The
motion was seconded by Mayor Bastian and approved.
Ayes: All
1
D. UPDATE ON WATER UTILITY CONTRACT NEGOTIATIONS
City. Manager McGuire and Assistant City Manager Maglich presented a historical
overview of the City's negotiations with the St. Paul Water Utility for the purchase of
water. Public Works Director Haider provided an update on the water rate study and
reported that City staff and the Water Board are very close to an agreement on rates
for a wholesale water contract.
E. TAKE HOME CAR POLICY
Since the sewer maintenance foreman retired last month., this position was to be
reviewed as to whether or not the new incumbent should receive a take home car.
Councilmember Zappa restated his position that most employees currently with take
home cars should leave them at City Hall in the evening. If an emergency occurs, the
employee should drive to City Hall, pick up a car, and then proceed to the emergency
site. There was considerable discussion about the cost of the vehicle vs. the benefit
for the position. It was the consensus of the City Council that the sewer maintenance
foreman continue to be provided with a take home car and that the current policy of
.reviewing each position that receives a take home car at the time when the position
becomes vacant be maintained.
The meeting was recessed at 5:10 p.m.
The meeting was reconvened at 5:25 p.m.
F. 1993 CONTRACT NEGOTIATIONS
At 5:25 p.m. the meeting was adjourned to a closed session to discuss 1993 labor
contract negotiations.
The meeting was reconvened at 6:20 p.m.
G. WICKLANDER PROPERTY
City Manager McGuire provided background information regarding the architect's
recommendation that the City purchase Mr. Art Wicklander's property at 2134 White
Bear Avenue just north of the community center site. The recommendation is based
on the substantial cost saving in soils correction if the building is moved farther north,
greater protection of the natural pond area, more space available for parking and site
amenities, and the long term site plan to own the remaining property to the corner of
White Bear Avenue and County Road B. There was some discussion about the soils
condition of the site and whether or not the City would enter into condemnation
proceedings for the property. Mayor Bastian moved that the City continue, with the
nedotiations with Mr. Wicklander for acquisition of 2134 White Bear Avenue for an
amount not to exceed $146,000 including relocation costs. The motion was seconded
by Councilmember Carlson and was approved.
Ayes: Bastian, Carlson, Rossbach and Zappa
Nays: Juker
K
H. OTHER BUSINESS
1. Future Meetings
It was the consensus of the City Council to schedule aCouncil /Manager
meeting for Monday, November 16, 4992 from 4:30 to 6:30 p.m. The
items on the agenda should include Police Consolidation, Charitable
Gambling, Community Center Issues, and Recycling /Organized
Collection.
J. ADJOURNMENT
The meeting was adjourned at 6:42.p.m.
3
MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, November 9, 1992
Council Chambers, Municipal Building
Meeting No. 92 -21
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota was held in the Council
Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Bastian,
B.. PLEDGE OF ALLEGIANCE
C. ROLL CALL:
Gary W.
Bastian,
Mayor
Present
Dale H..
Carlson,
Councilmember
Present
Frances
L. Juker,
Councilmember
Present
George
F. Rossbach, Councilmember
Present
Joseph
A. Zappa,
Councilmember
Present
D. APPROVAL OF MINUTES:
1. Minutes of Meeting 92 -20 (October 26, 1992)
Councilmember Zappa moved to approve the minutes of Meeting No. 92 -20
,(Oct.ober 26, 1992) as corrected:
Page 16, Item I,4,f: Councilmember Carlson voted "Aye "; minutes
should be: "Ayes - all"
Seconded by Mayor Bastian Ayes - all
E. APPROVAL OF AGENDA:
Councilmember Zappa moved to approve the Agenda as ,amended:
L1. Bidding for Body Work
L2. Moratorium
L3. Mayor's Forum Update
L4. Snow Plowing
Seconded by Mayor Bastian Ayes - all
F. CONSENT AGENDA:
Counc i 1 member Zappa moved, ;seconded by Counc i l member Carl son ayes al l , to
approve the ,consent agenda items 1 thru 8,,_.10, and 13 thru 15 as
recommended. (Item,s 9, 11, 12 and 16 moved to J -7, J -8, J -9 and J -10
1 11 -9 -92
1. Approval of Claims
Approved the following claims:
ACCOUNTS PAYABLE: $ 445. 9 404.03
,S 224 710.82
$ 670,114.85
PAYROLL: $ 207
44e051,27 _
291545.31
922 060
Checks #23760 - #23833
Dated 10 -15 -92 thru 10 -30 -92
Checks #18846 - #18981
Dated 11 -9 -92
Total per attached voucher /check register
Payroll Checks #29089 thru #29255
Dated 10 -23 -92
Payroll Deduction Checks #29260 thru
#29276 dated 10 -23 -92
Total Payroll
GRAND TOTAL
2. Financial Transfers to Close Improvement Project 84 -12
Approved the financing plan, authorized the appropriate budget adjustments
and approved the transfers necessary to close Project 84 -12 retroactive to
10- 30 -92.
3. Financial Transfers to Close Improvement Project 86 -15
Approved the financing plan, authorized the appropriate budget adjustments
and approved the transfers necessary to close Project 86 -15 retroactive to
10- 29 -92.
4. Financial Transfers to Close Improvement Project 86 -22
Approved the financing plan, authorized the appropriate budget adjustments
and approved the transfers necessary to close Project 86 -22 retroactive to
10- 29 -92.
5. Financial Transfers to Close Improvement Project 86 -25
Approved the financing plan, authorized the appropriate budget adjustments
and approved the transfers necessary to close Project 86 -25 retroactive to
10- 29 -92.
6. Financial Transfers to Close Improvement Project 87 -13
Approved the financing plan, authorized the appropriate budget adjustments
and approved the transfers necessary to close Project 87 -13 retroactive to
10- 30 -92.
7, Financial Transfers to Close Improvement Project 87 -19
Approved the financing plan, authorized the appropriate budget adjustments
and approved the transfers necessary to close Project 87 -19 retroactive to
10- 30 -92.
8. Financial Transfers to Close Improvement Project 87 -44
Approved the financing plan, authorized the appropriate budget adjustments
and approved the transfers necessary to close Project 87 -44 retroactive to
10- 30--92.
t
2 11 -9 -92
64 9. Ambulance B i l l -Application for Cancellation
Moved to J -9 (New Business)
10. ' Fi nal Plat: Toen j es Farm
Approved the Toenjes Farm final plat for 26 homes along McMenemy and
Edgemont Streets, south of Skillman Avenue
il. Budget Transfer: City Clerk
Moved to J -10 (New Business)
12. Budget Transfer: Street Lights
Moved to J -I1 (New Business)
13. Plan Approval Resolution: McKnight Road Bike Path, Project 90 -06
92 ME 10 - 148
NcKN -IGHT ROAD BIKE PATH PROJECT 90 -06
WHEREAS, plans for Project No. S.P. 62- 668 -29 showing proposed
alignment, profiles, grades and cross sections for the construction of a
detached path along County State Aid Highway No. 68 (McKnight Road) within
the limits of the City as a Federal Aid Project have been prepared and
presented to the City.
NOW, THEREFORE, BE IT RESOLVED: that said plans be in all things
approved.
14. Proclamation: Community Values Week
VALUES WEEK
November 8 -14, 1992
WHEREAS, members of the community have identified the following sets of
values:
RESPECT FOR SELF AND OTHERS: Appreciating the unique qualities, of others
and oneself; accepting and affirming individual differences and cultural
diversity; and displaying courtesy and appreciation for others.
COMPASSION: Caring about others; displaying kindness and concern for
others; empathizing with others' feelings; and helping others through
actions.
RESPONSIBILITY: Understanding and accepting the impact and consequence
of personal actions and decisions; striving to fulfill the obligations to
the common good of society.
HONESTY /INTEGRITY: Practicing truthfulness and sincerity in
relationships and actions; shaping a clear set of beliefs and ethics which
direct thoughts and actions.
. COMMITMENT: Believing in one's personal capacity to make a difference;
investing the hard work needed to realize goals; seeking ways to
consistently improve; and persisting through setbacks.
3 11 -9 -92
VALUING FAMILIES: Respecting one's own and others' families, affirming
the need for healthy families; and supporting families in their needs.
SENSE OF COMMUNITY: Accepting the rights, responsibilities and
p
ri vi l eges of belonging to the community; striving to include al l members of
the community in the process of community life.
WHEREAS, it is the desire of these communities to collectively promote
these values and to encourage their support through the establishment of a
"Values Week."
NOW, THEREFORE, BE IT RESOLVED that I, Gary W. Bastian, Mayor of the
City of Maplewood, do hereby proclaim the week of November 8 through
November 13, 1992 as
VALUES WEEK
in Maplewood, and call upon the citizens to partake of the activities during
this 'Values Week", through embracing and implementing these values in their
work and home life.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great
Seal of the City of Maplewood to be affixed t h i s 9th day of November, in the
year of our Lord one thousand nine hundred and ninety -two.
15 Relief Association Benefit Changes
Authorized the following benefit schedule for the Maplewood fire Fighters
Relief Association
PER YEAR OF SERV
Current Benefits
$1,700
1992
+200
1
1993
+300
2,000
1994
+ 80
2
1995
+ 80
2
1996
+ 80
2
16, Joy Park
Moved to J -10 (New Business)
G. PUBLIC HEARINGS
1. 7:00 P.M.: 2660 Keller Parkway (Bruns)
a. Mayor Bastian convened the meeting for a public hearing regarding a
request for a registered land survey, a variance and. variations from the
subdivision ordinance for the property at 2660 Keller Parkway.
b. Manager McGuire presented the staff report.
C. Director of Community Development Olson presented the specifics of the
report.
d. Commissioner Fischer presented the Planning Commission report.
e. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard.
Steven Bruns, the applicant
4 11 -9 -92
f. Mayor Bastian closed the public hearing.
Councilmember Juker left the meeting due to illness.
g . Councilmember Zappa moved to table t h i s item and direct the. attorn ey to
meet with the Ramsey County, Register of Deeds offices to resolve the
problem.
Notion died for lack of a second.
Variance:
h. Councilmember Rossbach introduced the fol 1 owi ng Resolution and moved its
adoption:
92 - 10 - 149
ZONING VARIANCE RESOLUTION
WHEREAS, Steven H. Bruns from Price & Bruns, Ltd, applied for a variance
from the zoning ordinance.
WHEREAS, the legal description of the properties are:
Tracts B and C of Registered Land Survey
WHEREAS, Section 36 -566 of the Maplewood Code of Ordinances requires an
average lot area of 15,000 square feet per lot.
WHEREAS, the average lot area of Tracts A. B and C are only 764 square
feet per lot.
WHEREAS -, - the history of this variance is as follows:
1 . The Planning commission discussed t h i s variance on September 21,
1992. They did not make a recommendation to the City Council.
2. The City Council held a public hearing on November 9, 1992.
City staff published a notice in the Maplewood Review and sent
notices to the surrounding property owners as required by law.
The Council gave everyone at the hearing a chance to speak and
present written statements. The council also considered reports
and recommendations from the City staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above -
described variance because the City previously approved the divisions as a
lot division in 1990. The County has created a hardship for the property
owners by requiring an RLS.
Seconded by Councilmember Carlson Ayes - all (4)
3 Variations
h. Councilmember Rossbach introduced the following Resolution and moved its
adoption:
5 11 -9 -92
92 - 10 - 150
SUBDIVISION CODE VARIATION RESOLUTION
WHEREAS, Steven H. Bruns from Price & Bruns, Ltd, applied for three
variations from the subdivision code.
WHEREAS, the legal description of the properties are:
Tracts B and C of Registered Land Survey
WHEREAS, Section 30- 8(f)(1)(a) of the Maplewood Code of Ordinances
requires a minimum lot area of 10,000 square feet and a minimum frontage of
60 feet.
WHEREAS, Tract 6 has only 360 square feet, Tract C has only 1,554 square
feet and Tract B has only 20 feet of frontage.
WHEREAS, the history of this variation is as follows:
1. The Planning Commission discussed this variation on September
21, 1992. They did not make a recommendation to the City
council.
2. The City Council held a public hearing on November 9, 1992.
City staff published a notice in the Maplewood Review and sent
notices to the surrounding property owners as required by law.
The Council gave everyone at the hearing a chance to speak and
present written statements. The Council also considered reports
and recommendations from the City staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above -
described variations for the following because the City previously approved
the divisions as a lot division in 1990. The County has created a hardship
for the property owners by requiring an RLS. These variations are subject
to the following condition:
Recordable quit claim deeds must be given to the City from the
owners of Tracts B and C. These deeds shall be from the property
owners to the City. These deeds shall prohibit the construction of
any buildings, except a dock, on Tracts B and C.
Seconded by Councilmember Carlson Ayes - all (4)
Registered Land Survey
i. Councilmember Rossbach moved, to approve the proposed registered land
surv_gy, to be signed by the City when the applicant has met the
following conditions_,
1. Give the City a public street easement over Tract D. The easement shall be
to Ramsey County.
2. Give the City a public street easement over Tract F. The
easement shall be to the City of Maplewood.
3. Payment of a deferred City assessment.
6 11 -9 -92
4. Payment of X100 to the City for County recording fees. These
fees include the covenants and easements.
I
Seconded by Councilmember Carlson Ayes - all (4)
H. AWARD of BIDS
I. UNFINISHED BUSINESS
1. Sign Plan ,Change: Maplewood-Corner Shoppes
a. Manager McGuire presented the staff report.
b. Director of Community Development Olson presented the specifics. of the
report.
c Mayor Bastian asked if anyone wished to speak before the Council
regarding t h i s matter. The following was heard.
John Nelson, Manager of Maplewood Corner Shoppes
d. Councilmember Zappa moved to , approve the replacement of a ground sign at
the Maplewood Corner Shoppes, subject to following conditions.
I. The property owner shall remove the existing ground sign
on Beam Avenue,
2. All construction shall follow the site plan and drawings
on pages 3 and 4 of the October 8, 1992 staff report and
the presentation of November 9, 1992. The Director of
Community Development may approve minor changes.
3. The sign shall not extend over the public right-of-way.
Seconded by Councilmember Carlson Ayes - all (4)
J. NEW BUSINESS
1. Request by Cottages of Maplewood for Amendment of Agreement Related to Tax Increment
a. Manager McGuire presented the staff report.
b. Director of Finance Faust presented the specifics of the report.
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding t h i s matter. The following was heard:
Mr. Howard Rekstad, General Partner in Cottages of Maplewood
d. Councilmember Bastian moved to table this item until November 23„ 1992 ,
with instruction to staff to i nve t i gat Option 3 (Grant the request but
modify the agreement to have the reduction paid back to the _City with
interest in the future.) , refer to the H. R..A. and report back,
Seconded by Councilmember Rossbach Ayes - all (4)
7
11 -9 -92
2. Policy on Filing Conciliation Court Claims for Ambulance Bills
a. Manager McGuire presented the staff report.
b. Director of Finance Faust presented the specifics of the report.
c. Councilmember Zappa moved to approve the alternative policy: to file _a
court claim and gar_ni_sh an yee's wades if the balance due on .an
ambulance b i l l or any other b i l l is egua_ or exceeds the court f i l i ng
fee.
d. Councilmember Carlson moved to take no action at this time.
Councilmember Carlson withdrew his motion.
e. Councilmember Carlson moved,to table until November 23, 1992.
Seconded by Mayor Bastian Ayes - all (4)
Council requested staff to provide the percentage of payments made.
3e Change Order - District 22 Sanitary Sewer Replacement Project 91 -10
a. Manager McGuire presented the staff report.
b. Director of Public.Works.Haider presented the specifics of the report.
c. Councilmember Zappa introduced the following Resolution and moved its
adoption..
92 - to - 151
RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvement Project 91- 10.and has let a construction contract pursuant
to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be
modified and designated as Improvement Project 91 -10 Change Order 1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the Mayor and City Clerk are hereby authorized and directed
to modify the existing contract by executing said Change Order 1 in the
amount of $2,465.
The project financing is amended to $432,465, The project financing is
amended as follows:
Sanitary Sewer Fund 5432,465
Seconded by Councilmember Carlson Ayes - all (4)
;k
8 11 -9 -92
4. Change Order - Sterling Street Project 87 -45
a. Manager McGuire presented the staff report,
i be Director Public Works Haider presented the specifics of the report.
C. Councilmember Carlson introduced the following Resolution and moved its
adoption:
92 - 10 - 152
RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
made Improvement Project 87 -45 and has let a construction contract pursuant
to Minnesota Statutes, Chapter 429, and
. WHEREAS, it is now necessary and expedient that said contract be
modified and designated as Improvement Project 87 -45 Change Order 3.
NOW, THEREFORE., BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the Mayor and City Clerk are hereby authorized and directed
to modify the existing contract by executing said Change Order 3 in the
amount of $38,710.
The project financing is amended to $44,900. The increase is to be
funded by Municipal State Aid,
Seconded by Councilmember Zappa Ayes - all (4)
5. Approval of Purchase: 2134 White Bear Avenue
a. Manager McGuire presented the staff report.
b. Assistant Manager Maglich presented the specifics of the report.
c. Councilmember Rossbach moved to authorize the Mayor and City. Manager to
enter into an agreement to purchase the parcel owned by the Arthur
Wi ckl ander property at 2134 White Bear Avenue for , un to $146,000, which
i ncludes all costs associated with relocation.
Seconded by Councilmember Zappa Ayes - all (4)
6. Demolition of Buildings at Heritage Center (2005 Edgerton Street)
a. Manager McGuire presented the staff report.
b. Director of Parks and Recreation Odegard presented the specifics of the
report.
c. Councilmember Zappa moved to direct staff to prepare the ,proper forms
for permi tti ng the use of the Maplewood Heritage Center at 2005 Edgerton,
to be used for fire drills and to authorize the expenditure of
Commercial PAC Funds for the sealing _ the well . ' disconnecting the
sewer, final cleanup of the area, and any other miscellaneous costs.
Seconded by Councilmember Rossbach Ayes - all (4)
9 11 -9 -92
T. Ambulance Bill - Application for Cancellation (Moved from Consent Agenda)
ae Councilmember Zappa quest
could be allocated to the
b. Councilmember Zappa moved
b i l l by monthly payments.
Seconded by Mayor Bastian
Motion failed
ioned whether part of the applicant's income
City for the bill .
to direct staff to pursue collection of this
Ayes - Mayor Bastian, Councilmember
Zappa
Nays - Counci lmembers Carlson, Rossbach
c. Councilmember Carlson moved to authorize cancellation of a .$380
ambulance b_i 1 1, (except, for approximately $50 expected from Medi care) for
Anna M. Leski of the Maplewood Care Center.
Seconded by Councilmember Rossbach
Motion Failed
Ayes - Councilmembers Carlson, Rossbach
Nays - Mayor Bastian, Councilmember
Zappa
8. Budget Transfer: City Clerk (Moved from Consent Agenda)
a. Councilmember Zappa questioned why added costs, other than the election,
are necessary for this division.
b. Mayor Bastian moved to authorize a 1992 Budget transfer of $1200 from
-4
the Contingency Fund to Accounts 101- 3.01- 000020 ($4.200 .7
), 101- 302 -000-
4020 ($5,000) and 101- 304 -000 -4020 ($3.,,,500) to cover part -time wage
requirements.
Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach
Nays — Councilmember Zappa
9, Budget Transfer: Street Lights (Moved from Consent Agenda)
a. Councilmember Zappa questioned why the developer was not made to pay for
these street lights.
b. Councilmember Zappa moved to authorize a 1992 Budget transfer of $4,4.70
from the Contingency Fund to the new Construction, Fund Street Lights
and Signals Division, for new street lights.
Seconded by Councilmember Carlson Ayes - all (4)
10. Joy Park (Moved from Consent Agenda)
a. Councilmember Zappa asked whether Joy Park could be made a regional park
and charge the costs to Ramsey County.
b. Councilmember Zappa moved to take no action at this time and refer this
matter to the Parks and Recreation.Commission for review.
Seconded by Councilmember Rossbach Ayes - all (4)
10 11 -9 -92
K. VISITOR PRESENTATIONS
' 1. Lorraine Fischer
a. Mrs. Fischer requested staff prepare a report regarding the Cottages of
Maplewood question that the guaranteed annual amount from property taxes
on their project be reduced.
L. COUNCIL PRESENTATIONS
I. Bidding - Auto Body Work
.a. Counci lmember Zappa moved to direct staff to review bidding _p_rocess
. for repair of City vehicl e=
Seconded by Mayor Bastian Ayes - all (4)
20 Moratorium
.a. Mayor Bastian stated the Open Space Committee has completed their
assignment and will be submitting the information to the Council.
b. Mayor Bastian stated a moratorium will be discussed further when the
report is submitted.
3. Mayor's Update - Forum
a. Mayor Bastian directed staff to investigate copyrighting the report from
the Open Space Committee to make available to other municipalities and
organizations.
b. Mayor Bastian suggested having a workshop in December to deal with
environmental issues.
c. At the corner of Parkway Drive and Larpenteur - St. Paul has left debris
on the Maplewood side, even though the work was done on the St. Paul
side.
4. Snow Plowing
a. Mayor Bastian stated sidewalks are not being plowed along White Bear
Avenue and suggested the City should look into a policy regarding snow
removal on sidewalks.
b. Council directed staff to investigate options for snow removal from
sidewalks and bus stops.
11 11 -9 -92
M. ADMINISTRATIVE PRESENTATIONS
1. December Meetings
a. City Manager McGuire presented the
:dates for currently scheduled
upcoming meetings and asked if any of
them should be changed.
b. Mayor Bastian moved
to set the schedule of meetings as follows:
Monday, November 16:
4:30 P.M.
Council /Manager
Thursday, November 19:
7:30 A.M.
Meeting with Legislators
4:30 P.M.
Special Council Meeting and
Pre - Agenda Meeting
Thursday, December 10:
4:30 P.M.
Pre- Agenda Meeting
7:00 P.M.
Special meeting for the adoption of the
proposed 1993 Budget
Monday, December 14.
7 :00 P.M.
Regular City Council Meeting
Wednesday, December .16:
7 :00 P.M.
If necessary, continuation of 1993
Budget Meeting
Monday, December 28.
7 :00 P.M.
Regular City Council Meeting
Seconded by Councilmember Carlson
Ayes - all
N. ADJOURNMENT OF MEETING
10:18 P.M.
Lucille E. Aurelius
City Clerk
12 11 -9 -92
AGENDA NO. F -1
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: APPROVAL OF CLAM
DATE: November 13, 1992
It is recommended that the Council approve payment of the followin g claims:
ACCOUNTS PAYAB
$ 634, 616.56 Checks # 23834 thru # 23871
Dated 11 -2 -92 thru 11 -9 -92
$ 126 Checks # 19000 thru # 19120
Dated 8 -23 -92
$ 760, 825.30 Total per attached voucher /check
register
PAYROLL
$ 201,351.68 Payroll Checks # 29288 h
y thru # 29451
dated 11 -6 -92
42,564.81 Payroll Deduction checks # 29456 thru
# 29474 dated 11 -6 -92
$ 243 Total Payroll
1,004,741.79 GRAND TOTAL
Attached is a detailed listing of these claims.
lz
Attachments
MNANCEJAPPRCLM.AGN
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CITY OF MAPLEWOOD 0001
EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS
FOR THE CURRENT PAY PERIOD
0029304 11 /06/92 LINDA ZICK
1361
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3 T -
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29305. 11/06/92 DEBORAH DEHN
3 9
9 1 2-t a 5 0
671,01
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141
42 0029307
3
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11251w7 0
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DELORES.'A.VIGNALO
14,229c3o
0029289
11/06/92
DALE CARLSON
267 / 63
4.
oc29290:
14/06/92
GEORGE ROSSBACH
267's 63
2
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0029310
11 /06/92
BRUCE ANDERSON
0029292
11 /06/92
FRANCES L JUKER
3
C1029293
MICHAEL A McGUIRE
31266,22
---THERE SE-- CARL
071
8!
002 92 95
11 /06/92
GAIL BLACKSTONE
21036w93
2
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11 /06/92
GRETCHEN MAGLICH
lj792,39
4 4
0029298
I 1 /06/92
DAVID J JAHN
1,1 037 a 86
0029299'.
LYLE SWANSONm
1,1134a63
28iiw
97-
'99
: 30
002 930 1
11 / 06/92
ANDREA J OSTER
1,j 166's 10
3
342
002,9302
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WILLIAM. MIKISKA-
I Stp, 63
33.
241
3 "Co
0029304 11 /06/92 LINDA ZICK
1361
i.
3 T -
00
29305. 11/06/92 DEBORAH DEHN
3 9
9 1 2-t a 5 0
671,01
'40 1 zw3
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141
42 0029307
11 /06 /92
ALANA K MATTE YS
11251w7 0
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DELORES.'A.VIGNALO
14,229c3o
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11 /06/92
BRUCE ANDERSON
I I 040m 50
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'1
j35i
CITY CE MAPLEWOOD
0002
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EMPLOYEE
GROSS EARNINGS AND PAYROLL DEDUCTION
CHECKS
137f
FOR THE
CURRENT T PAY PERIOD
VERNON T STILL
1,1546x87+
13 8E
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1391
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11/06/92
RAYMOND J MORELL I
1, 6-344 77
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11 /06/ 9i
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11 121 30
11 /06/92
JOHN J BAN i CK
11827.64
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_ 11/06/92
iM
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0029-319
11/06/92
CAROL JAGOE
1, 050s1
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11 /06/92
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STOTTLEMYER
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11 /06/92
KENNETH V COLLINS
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127,
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11 �`�, 6/ 92
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111`06/ 2
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1,1546x87+
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11/06/92
RAYMOND J MORELL I
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11 /06/92
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11 /06/92
RICHARD M MOESCHTE R
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CITY OF MAS LEWD D
cA'.j01:s
EMPLOYEE EE GROSS EARNINGS S AND PAYROLL DEDUCTION
CHECKS
-04 E&,-'.-- N U ER i t
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1 j /06/92
WILLIAM F PEL IER
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11 /06/92
VIRGINIA DOWDLE
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11 /06/92.
C fBOT V ►Tlaw.L HL I + 7
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11/06/92
WLE SAZKF
11546,167
of
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11 06/ 92
EL RYAN
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23;
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11 /06/92
'''
RICHARD C ER
1 893, 7C
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R9353
11/06/92
GREGORY _ _
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7a47
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rr
7
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0029355
11 /06/ 92
KEVIN R 7 7AL!TEG
21 320w45
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33
34;
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11 /06/92
RICK A BOWMAN
11627.20
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115b
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11 /06/92
. OHN F RASA. R
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1, 681. 1313
i 42
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11 /06/92
DAVID RAF
1m)617.74
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11 /06/92
S #EVEN PALMA
1% 714 f
11677,47
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11/06/92
ROBERT E. VORWERK
11647,26
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i )6/92
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1 1 /06/92
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1/4
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0029368
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10
CITY OF MAPLEWOOD
0004
EMPLOYEE GROSS EARNINGS AND PAYROLL DE -DUCTION CHECKS
FOR THE CURRENT PAY PERIOD
-
o
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WILLIRM PRIEFER
-62, lo
1311
`
0029370
1/06/92
JAMES
M
EMBERTSON
133 51
;361
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0029379
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JUDITH WEGWERTH
1,1 21�3m 54
2
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-_ � SCOTT
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1
421
1,733.70
11232,04
1,9
1,187~45 �
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| 0029376 11/06/92 JOSEPH FEHR 1,2{(3.45
(3029377
11/06/92 JILL PETERS1,027, r
2,359.94
WILLIRM PRIEFER
-62, lo
1311
0029383
GERALD002938-7
141
133 51
;361
0029385
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JUDITH WEGWERTH
1,1 21�3m 54
2
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a.
2,359.94
0029395 JAMES G
1571
11482.10 �
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-62, lo
1311
0029383
GERALD002938-7
141
133 51
;361
0029385
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BRYAN NAGEL
11422,12
1,1 21�3m 54
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1
421
0029388
11 /06/92
HENRY F KLAUSING
11 267a 70
11/06/92
JOHN: SCHMOOCK
14 5
HEL
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.481
11 430w92
9:392
11 06 921
RONALD L FREBERG
11256*74
—0029394 15,1
11/06/92
RANDAL LINDBLOM
1,272.07
0029395 JAMES G
1571
11482.10 �
131
432
CITY OF MAPLEWOOD
0005
EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS
FOR THE
CURRENT PAY PERIOD
`34i
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37�:
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11 /06/92
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11 /06/92
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11/06/92
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112s'75
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11 /06/92
ROBE T D UDEGA RD
21124,27
53
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11 /06/92.
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;221
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11 /06/92
PAUL 1 E STAPLES
1,7 866. 10
0029407
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11/06/92
ROBERT S ANDERSON
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11 1 t» w �•��,05 w 1 (r^4
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432
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11 /06/92
SANDRA LEARNED
60. 50
(w)029L419
11/06/92
1 CHAEL COLV I N
112s'75
IJ f I �..• i...t : :.JL•
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53
0029421
11/06/92
DENISE BALDWIN
54, 00
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5
0029422
11 /06/92.
SHANNON STEINBRING
19, 00
CITY OF MAPLEWOOD 0006
|
EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS
FOR THE CURRENT PAY PERIOD
' 1�/06/92 JEAN NELSON 566.57 C)029428� ' '
— -- �� --- 1G6°2:3 --
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0029430
11/06/92
JUDITH A HORSNELL
798°6=I
00
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11 /06/92
ANN E HUTCi
1,310.90 `
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0029424
11/06/92
LISA GILBERTSON
54,00
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0029433
KATHLEEN M ��RTY
11188.50
17H
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11 /06/92
11/06/92
JANET MGREW HAYMAN
11 /06/92
DAVID GERMAIN
0029440-
11/06/92
THOMAS G EKSTRAND
' 1�/06/92 JEAN NELSON 566.57 C)029428� ' '
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0029430
11/06/92
JUDITH A HORSNELL
798°6=I
00
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11 /06/92
ANN E HUTCi
1,310.90 `
0029436
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0029433
11 /06/92
KATHLEEN M ��RTY
11188.50
-
124-w--2~7---
432.20
648030
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1,486.3�3
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11/06/92
ROBERT J WENGER
00
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0029436
11 /06/92
NANCY MISKELL
ROGER W BREHEIM
0029446
11 06'/ 92
_
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11 /06/92
KENNEI1v101.30
ROBERTS0029439
0029448
11 /06/92
DAVID GERMAIN
0029440-
11/06/92
THOMAS G EKSTRAND
t1029449
DENNIS M MULVANEY
1,519.97 �
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0029442 11 /06/92 NICHOLAS N CARVER 11 463a 7S.:5
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1,455.70
1,242.90
1,266.10
1,242.90
1, 362.g{
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11/06/92
ROBERT J WENGER
00
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0029445
11/06/92
ROGER W BREHEIM
0029446
11 06'/ 92
DAVID B EDSON
5 31
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0029448
11 /06/92
DAVID GERMAIN
t1029449
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Is
1,455.70
1,242.90
1,266.10
1,242.90
1, 362.g{
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0f,.}{w} f
EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUC • ION CHECKS
I�j
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CURRENT PAY PERIOD
3.
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11 /06/92
ELIZABETH J WEILAND
920,08
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11106/92
MAPLEWOOD STATE' BANK #1
22,1 092* 87
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11/06/9L
FIRST MINNESOTA
-368. 75
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1.1/06/92
CITY OF MAPLES OOD (HCMA )
31737,29
204
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11 /06/92
UNITEDWAY OF SToPAULAREA
111, Olo
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231. �
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281
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11/06/92
PUBLIC EM . RETIREMENT ASSOC.
1301
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11 /06/92
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11 /06/ 9E
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11106/92
MED I OA CHOICE
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11/06/92*:,
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EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION
CHECKS
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FOR THE CURRENT PAY PERIOD
145.__-
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145.__-
11
i57
11
AGENDA REPORT
TO: City Manager
FROM:
RE•
DATE:
Finance Director,.c.ur.�—
AGENDA NO. Fw- Z
.Action by Council:
Endorsed
Mcdi i eco
Re*ec-ted.
Date
REVISED FINANCING PLAN FOR IMPROVFAU-ST PROJECT 87-04
November 13, 1992
Construction is complete on Project 87-04, McKnight Road Phase II Larpenteur to 36. The source
of funds for this project to date and the proposed final financing plan are as follows:
CURRENT PROPOSED
SOURCE OF FUNDS STATUS PLAN DIFFERENCE
1989 Improvement Bonds:
Special Assessment Portion
$ 76,741
$10630762
($30,021)
Property Tax Portion
0
0
0
Investment Interest
15,186
1530186
0
Transfer from S.C.S.A. Fund
45,000
4730452
(2,452)
Surplus
L90,033)
0
90 033
Total Project Costs
$463,894
$1693,400
($1223,506)
Construction costs incurred to date total $46,894. An additional bill is expected from Ramsey
County which will increase project costs to $169,400. Special assessments levied for this project
total $76,741. Therefore, the financing by the 1989 Improvement Bonds should be increased to
the special assessment amount. The additional financing of $30,021 for the 1989 Improvement
Bonds should be transferred from Project 87-05 as this project has surplus bond issue proceeds.
An additional transfer of $2,452 is needed from the Street Construction State Aid Fund to provide
the remaining financing needed for this project.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to implement the revised financing plan for
this project.
w: \agn\87-04
AGENDA REPORT
AGENDA NO. �� 3
.Aotion by Council,Is
Endorse
TO: City Manager
Mcd.ifie�, ,
Refected,
FROM: Finance Director '�
RE: REVISED FINANCING PLAN FOR EM PROVEMWNT PROJECT 87-05
DATE: November 16, 1992
Construction is complete on Project 87-05, McKnight Road Phase III Beaver Lake to Conway.
The source of funds for this project to date and the proposed final financing plan are as follows:
CURRENT PROPOSED
SOURCE OF FUNDS STATUS PLAN DIFFERENCE
1989 Improvement Bonds:
Special Assessment Portion
$279,372
$279,372
$0
Property Tax Portion
51,629
0
51,629
Investment Interest
949959
9430959
0
Transfer from S.C.S.A. Fund
1539050
15330050
0
Transfer from Sewer Fund
981,650
222,619
(123,969)
Surplus
L566.1
0
(566,198)
Total Project Costs
$111,462
$75030000
($638s,538)
Construction costs incurred to date total $111,462. An additional bill is expected from Ramsey
County which will increase project costs to $750,000. Special assessments levied for this project
total $279,372. The extra $51,629 from the 1989 Improvement Bonds should be transferred to
Project 88-08 ($3,184), Project 87-20 ($1,532), Project 87-04 ($30,021), Project 88-10 ($7,424)
and Project 85-26 ($9,108) as these projects need $51,629 additional bond issue proceeds. A
transfer of $123,969 from the Sewer Fund is needed to provide the remaining financing needed for
unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
.
budget adjustments and approve the transfers necessary to implement the revised financing plan for
.
this project.
w: \agn\87-OS
AGENDA REPORT
TO: City Manager
FROM: Finance Director
AGENDA NO. F��(
c
Cann �,`�.
Rej ecce
RE: REVISED FINANCING PLAN FOR EUPROVENMNT PROJECT 88-14
DATE: November 16, 1992
Construction is complete on Project 88-14, Gervais-English to Kennard. The source of funds for this
project to date and the proposed final financing plan are as follows:
Special assessments proposed for this project total $44,785. A transfer of $31,090 from the Street
Construction State Aid Fund is needed to finance the unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to implement the revised financing for this
project.
wAagn188-14
CURRENT
PROPOSED
SOURCE OF FUNDS
STATUS
PLAN
DIFFERENCE
1989 Improvement Bonds:
Special Assessment Portion
$ 4430785
$ 4451785
$ 0
Property Tax Portion
333,983
333,983
0
Investment Interest
546
546
0
Transfer From S.C.S.A. Fund
2993,580
3303,670
(311,090)
Deficit (Financing Needed)
31.090
0
31.090
Total Project Costs
$4093,984
$409,984
$ 0
Special assessments proposed for this project total $44,785. A transfer of $31,090 from the Street
Construction State Aid Fund is needed to finance the unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to implement the revised financing for this
project.
wAagn188-14
AGENDA REPORT
TO: City Manager
FROM: Finance Director
AGENDA NO. )::
Action by Counc;-- w'.
End.cr sect--
M®dif10 ed.- —
Rejected..
Date
RE: FINANCIAL TRANSFERS TO CLOSE IlVIPROVEMENT PROJECT 8414
DATE: November 17, 1992
Construction is complete on Project 84-14, Walter Street. The source of funds for this project to
date and the proposed final financing plan are as follows:
SOURCE OF FUNDS
1988 Improvement Bonds:
Property Tax Portion
1989 Improvement Bonds:
Special Assessment Portion
Property Tax Portion
Investment Interest
Transfer from Sewer Fund
Deficit
Total Project Costs
CURRENT
PROPOSED
STATUS
PLAN
DIFFERENCE
$ 0
$5331155
($533,155)
529780
52,780
0
33,980
33980
0
424
424
0
431780
49780
0
53,155
0
53,155
$11530119
$1159119
$ 0
Special assessment levied for this project total $52,780. Surplus bond proceeds totaling $53,155
should be transferred to this project from Project 87-45 to finance the unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
w:\agn\84-14
AGENDA REPORT
AGENDA NO, 006
TO: City Manager � ,_ e j e C t e
FROM: Finance Director
RE: FINANCIAL TRANSFERS TO CLOSE 1WROVEMET PROJECT 85-26
DATE: November 17, 1992
Construction is complete on Project 85-26, Cope Avenue -- Hazel to Ariel. The source of funds for
this project to date and the proposed final financing plan are as follows:
SOURCE OF FUNDS
1988 Improvement Bonds:
Property Tax Portion
1989 Improvement Bonds:
Special Assessment Portion
Property Tax Portion
Investment Interest
Transfer From S.C.S.A. Fund
Transfer From Hydrant Fund
Transfer From W.A.C. Fund
Deficit (Financing Needed)
Total Project Costs
CURRENT
PROPOSED
STATUS
PLAN
DIFFERENCE
$ 0
$ 18,973
($181,973)
32110448
32130448
0
1493,281
158,389
(93,108)
109,376
101,376
0
211322
84,129
(623,807)
49650
41,650
0
0
30,000
(30,0000)
120.888,
0
120,888
$ 627p965
$627,965
$ 0
Special assessments levied for this project total $321,448. Surplus bond proceeds totalling $28,081
should be transferred to this project from Project 87-45 ($18,973) and from Project 87-05 ($9,108) to
finance project costs that will be paid by property taxes. Transfers totalling $92,807 from the Street
Construction State Aid Fund ($62,807) and the W.A.C. Fund -St. Paul Water Service District
($30,000) are needed to finance the remaining unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
w: \ag\85-26
AGENDA REPORT
TO: City Manager
FROM: Finance Director AhtJA,,t—
7
AGENDA NO. ic 11'
A
ctio by ��ouno -1 4.
Endorse
Modified--
Rejected
odifiedejeete
Date
RE: FINANCIAL TRANSFERS TO CLOSE IlVIPROVEMENT PROJECT 87-20
DATE: November 16, 1992
Construction is complete on Project 87-20, Ferndale Street Storm Sewer. The source of funds for
this project to date and the proposed final financingplan are as follows:
Special assessments levied for this project total $14,000. Surplus bond proceeds totalling $1,532
should be transferred to this project from Project 87-05.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
CURRENT
PROPOSED
SOURCE OF FUNDS
STATUS
PLAN
DIFFERENCE
1989 Improvement Bonds:
Special Assessment Portion
$ 143,000
$143,000
$ 0
Property Tax Portion
419746
433,278
(19532)
Investment Interest
921
921
0
Deficit (Financing Needed)
_ 1,532
0
1,532
Total Project Costs
$ 5830199
$ 58,199
$ 0
Special assessments levied for this project total $14,000. Surplus bond proceeds totalling $1,532
should be transferred to this project from Project 87-05.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
AGENDA REPORT
TO: City Manager
FROM: Finance Director
AGENDA NO. -Fame
Action by C- 1 -
Modified
eJec�e�„
Date
RE: FINANCIAL TRANSFERS TO CLOSE EIA PROV i T PROJECT 88-08
DATE: November 16, 1992
Construction is complete on Project 88-08, Brooks Avenue Water Improvements. The source of
funds for this project to date and the proposed final financing plan are as follows:
Special assessments levied for this project total $44,974. Surplus bond proceeds totalling $3,184
should be transferred to this project from Project 87-05,
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
wAagn\88-08
CURRENT
PROPOSED
SOURCE OF FUNDS
STATUS
PLAN
DIFFERENCE
1989 Improvement Bonds:
Special Assessment Portion
$ 44,974
$ 44,974.
$ 0
Property Tax Portion
130071
431255
39184
Investment Interest
0
0
0
Deficit (Financing Needed)
3,184
0
3.184
Total Project Costs
$ 4930229
$ 49,229
$ 0
Special assessments levied for this project total $44,974. Surplus bond proceeds totalling $3,184
should be transferred to this project from Project 87-05,
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
wAagn\88-08
AGENDA REPORT
TO: City Manager
FROM:
RE:
DATE:
Finance Director ,��--
AGENDA NO, OWN I
rY - s
.L-..:
Mod f
Ilejected
FINANCIAL TRANSFERS TO CLOSE IlVIPROVEMENT PROJECT 88-10
November 16, 1992
Construction is complete on Project 88-10, Keller Parkway — County Road C Watermain. The
source of funds for this project to date and the proposed final financing plan are as follows:
Special assessments levied for this project total $129,800. Surplus bond proceeds totalling $7,424
should be transferred to this project from Project 87-05. A transfer of $47,060 from the W.A.C.
Fund -St. Paul Water Service District is needed to finance the unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
wAagn\88-10
CURRENT
PROPOSED
SOURCE OF FUNDS
STATUS
PLAN
DIFFERENCE
1989 Improvement Bonds:
Special Assessment Portion
$129,0800
$ 1299800
$ 0
Property Tax Portion
710610
15,034
(7,424)
Investment Interest
39
39
0
Transfer From W.A.C. Fund
0
471,060
(47,060)
Deficit (Financing Needed)
_,484
0
54,484
Total Project Costs
$19033
$ 1913,933
$ 0
Special assessments levied for this project total $129,800. Surplus bond proceeds totalling $7,424
should be transferred to this project from Project 87-05. A transfer of $47,060 from the W.A.C.
Fund -St. Paul Water Service District is needed to finance the unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
wAagn\88-10
AGENDA REPORT
TO: City Manager
FROM: Finance Director �
AGENDA NO. F-WID
Ac " .]"L off ! by Cou.i c - i
Endorsed.--,
Modified.,___
Pejeeted
RE: FINANCIAL TRANSFERS TO CLOSE IMPROVEMENT PROJECT 88-11
DATE: November 16, 1992
Construction is complete on Project 88-11, Ariel Street — County Road B to Cope Avenue. The
source of funds for this project to date and the proposed final financing plan are as follows:
Special assessments levied for this project total $190,197. A transfer of $3,693 from the Street
Construction State Aid Fund is needed to finance the unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
wAagn188-11
CURRENT
PROPOSED
SOURCE OF FUNDS
STATUS
PLAN
DIFFERENCE
1989 Improvement Bonds:
Special Assessment Portion
$ 190,197
$ 1909197
$ 0
Property Tax Portion
4,552
49552
0
Investment Interest
0
0
0
Transfer From S.C.S.A. Fund
18,608.
225,301
(33,693)
Deficit (Financing Needed)
_ 3,693
0
3,693
Total Project Costs
$ 217,050
$ 217,050
$ 0
Special assessments levied for this project total $190,197. A transfer of $3,693 from the Street
Construction State Aid Fund is needed to finance the unassessed improvements.
It is recommended that the Council approve the proposed financing plan, authorize the appropriate
budget adjustments and approve the transfers necessary to close this project.
wAagn188-11
AGENDA REPORT
TO: City Manager
FROM: Finance Director 102U4'-'�
RE: Change of Paying Agents on Bond Issues
DATE: November 17, 1992
AGENDA NO. F -w- //
t.a
Date
Norwest Bank is the paying agent on nine bond issues and two other banks are paying agents
on five other bond issues. It is proposed that the Council designate Norwest Bank as the paying
agent on the five other bond issues for the following reasons:
1. It would simplify billing as we would have only two billings during the year
for paying agent services rather than 14.
2. We would save $590 in yearly paying agent fees on present bond issues.
3. It would decrease the number of wire transfers for debt service payments on
bond issues.
4. Norwest would give us a 10% discount on the yearly paying agent fees for new
bond issues.
Therefore, it is recommended that the Council adopt the attached resolution to designate Norwest
Bank as the paying agent on all bond issues,
lz
w:agn\Bonds.con
Attachment
RESOLUTION DESIGNATING NORWEST BANK AS
PAYING AGENUREGISTRAR
BE IT RESOLVED, by the City Council of the City of Maplewood, Minnesota,
that all current Paying Agent/Registrars for General Obligation Bond issues by the City
are hereby removed and Norwest Bank Minnesota, National Association is named as
successor Paying Agent/Registrar in all cases.
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT: Preliminary Plat Time Extension
PROJECT: Woodlynn Heights Townhomes Numbers 7 & 8
LOCATION: Woodlynn Avenue, west of McKnight Road
DATE: November 13, 1992
INTRODUCTION
F000.1A000
} y CO -
Endorsed
Mo dif j e dam,
Rejects
Date
Mr. Mack Nettleton is requesting that the City Council approve aone-year time
extension for a preliminary plat. The preliminary plat is for the Woodlynn Heights
Townhomes Numbers 7 and 8. This preliminary plat has nine undeveloped town house
lots left. (See the maps on pages 3-5.)
BACKGROUND
November 25, 1991: The City Council approved the 17 -lot preliminary plat for
Woodlynn Heights Townhomes Numbers 5-8. The Council also approved the final plat
for Woodlynn Heights Townhomes No. 5.
July 27, 1992: The City Council approved the final plat for the Woodlynn Heights
Townhomes No. 6.
DISCUSSION
Mr. Nettleton expects to finish this project in 1993 or 1994.
RECOMMENDATION
Approve a one-year time extension for the Woodlynn Heights Numbers 7 and 8
preliminary plat, subject to the November 25, 1991 conditions.
REFERENCE
Past Actions
April 22, 1985: The City Council approved a preliminary and final plat for Woodlynn
Heights Townhomes No. 1.
December 8, 1986: The City Council approved the Woodlynn Heights Townhomes
No. 2 preliminary plat.
April 13, 1987: The City Council approved the Woodlynn Heights Townhomes No. 2
final plat.
October 24, 1988: The City Council approved the preliminary and final plat for
Woodlynn Heights Townhomes No. 3.
October 9, 1989: The City Council approved the preliminary and final plat for
Woodlynn Heights Townhomes No. 4.
October 23, 1989: The. Council reconsidered the preliminary and final plats for
Woodlynn Heights Townhomes No. 4. The Council required the construction of a
sidewalk along Woodlynn Avenue in front of Woodlynn Heights Numbers 2, 3 and 4.
Mr. Nettleton has installed this sidewalk.
go/b-3:memo69b.mem (2, N 1/2)
mb\mem\woodlynn.ext
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Preliminary Plat
WHITE BEAR LAKE
ss
'LMAN AV
�.1
RD
122W
(AfE55ABI "/
NORTH SA/NT PAUL
LOCATION MAP
Attachment 1
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PROPERTY LINE /ZONING MAP
4 Attachm"t.2
PROPOSED PLAT
WOODLYNN
HEIGHTS TOWNHOMES NO.5
OESCRISEO AS:
LOT 1. BLOCK 1. WOODLYNN HEIGHT$ TOWNHOME$ NO. 2
NS9.46'OO' W M 1.11
47 2e 28 28 1 47 1 48 28 20 48 lou 2045.95 28.65 28.45 47.60 -'
NUMBER 6 NUMBER.5
(. I 10.0 10.0
I
'DRAINAGE 8
P 0 P S E ' UTILITY
i �EASEMENT
td3
H o FU URE D ELO M NT 2 3 4 5
PC Cm
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cm ft L
V N N N N IN N H N N N N N N
Vi N NN N N N N N N IN (01 2
---- ----- --- ---- ----- _N -B-'•_-- _ESMT.-----N_O _1967301- ---------------- ---- ----- --- -----� N'------ ----
Id
oHASE 4 HA E HA E
00
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4?18 28_L 47 48 8 28 ' „� 48_ 48 ?8 ?d 46 48.07 828-65.28.451 47.43
S8a• 62'24•E 10 OUTLOT A
OUTLOT OUTLOT M OUTLOT OUTLOT A
ISO 0 150.50 'c' '
631.31 SCALE: V-- 50'
WOODLYNN AVE. '
5 61 7 15 16 g 17
l �
LAKE i LAND SURVEYING, INC.
1296 HUDSON ROAD 776-6211
ST. PAUL, MN 55106
I hereby certify that this survey, plan or report
was prepared by me or under my dir t supervision
and that a duly Registered L Surveyor
under t. ws of the St of sot&. r
Jam Dan le� M'nn. R.L.S. +887
on im j---�—=-N day of ,.
VALID ONLY WHEN STAMPED WITH IMPRESSION SEAL.
F-13
MEMORANDUM
TO; City Clerk
FROM: Environmental Health Official
SUBJECT: Unpaid Weed -Cutting Bills
DATE: October 21, 1992
Action by C OUnC 101
Endorse.
IRejecte
The vacant lots described in the attached lettei7rwere mowed by the City after the
property owners failed to do so. As of to date, they have not paid the bills we have
sent to them. Please include them with the property assessments.
ji
t
• hl,
i A
i
CITY OF
MAPIL-,EWOOIDD
` .,� It � ;;}:M ���� •�w� `'�
1830 E. COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109
OFFICE OF COMMUNITY DEVELOPMENT 612.770-4560
June 18 , 1992
Castle Design
2440 Linwood Court
Maplewood, MN 55119
UNCUT.VACANT LOTS ON DAHL AVENUE
2 3,63.
3s, so
The City of Maplewood has received a complaint on the uncut lots
you own at 2353, 2365, 2360 Dahl Avenue. City Code requires that
all tall grass and weeds creating a nuisance be cut. The lots
must be cut by June 28, 1992. If the lots are not cut by that
date, the City will have them cut, and assess the cost to the
property.
Please call me at 770-4567 if you have any questions.
C>'"
ROBERT J. WENGER _ ENVIRONMENTAL HEALTH OFFICIAL
mb
Enclosure
Equal Opporti.uiit3• Employer
June 2, 1992
CITY OF
MAPLEWOOD
1830 E. COUNTY ROAD B MAPLEIVOOD, MINNESOTA 55109 I
OFFICE OF COMMUNITY DEVELOPMENT 612-770-4560
i1r)w 00d
3C4. �0
3-5 z) .237o...
3S
Castle Design
2419 N. Margaret St.
North St. Paul, MN 55109
UNCUT LOTS ON THE CORNER OF LINWOOD AVENUE AND LINWOOD COURT
The City of Maplewood has.received a.com laint on the tall grass
p
and weeds on the vacant.lots you own on the.corner of Linwood
Avenue and Linwood Court. City Code requires that all tallg rass
.or weeds creating a nuisance be cut. The lots must be cut by
June 16, 1992. If the lots are not cut by that date, the City
will have them cut and assess the cost to thero ert
P p . Y
If you have any questions, please feel free to contact me at
770-4567.
v
ROBERT J. WENGER - ENVIRONMENTAL HEALTH OFFICIAL
'l
7
Equal Opportunity Employer
OFFICE OF COMMUNITY DEVELOPMENT
June 12, 1992
612-770-4760
Timothy Ryan a
.811 University Avenue
St. Paul, MN 55104
COMPLAINT - TALL GRASS AND WEEDS
The City of Maplewood has received a complaint about the tall
grass and weeds on the vacant lot you own at the corner of
Eldridge and Kenwood Drive (PIN 17-29-22-11-0087).
City Code requires that all tall grass and weeds creating a
nuisance be cut. The lot must be cut by June 22, 1992 If the
lot is not cut by that date, the City will have it cut and assess
the cost to the property.
Please contact me at 770-4567 if you have any questions.
Z ,
ROBERT J. WENGER - ENVIRONMENTAL HEALTH OFFICIAL
mb
Equal Opportunity Employer
MEMORANDUM
Action y Coeur o A�
TO: City Manager Endorse
FROM: Ken Roberts, Associate Planner Modif1ed �� � ��-�
SUBJECT: Walkway Easement Vacation Rej este
LOCATION: Adele Street Date
DATE: October 13, .1992
INTRODUCTION
Mr. Dennis Campbell is requesting that the City Council vacate an unimproved public
walkway easement. This easement is over the vacated Adele Street right-of-way south
of Fenton Street. (See the map on page 6.) The City kept this easement in 1991 when
the Council vacated this part of Adele Street. Mr. Campbell owns the property on the
east side of Adele Street, south of the Fenton Street right-of-way. He is requesting this
vacation so he can plant trees along his west property line (the center line of the right-
of-way). He wants the trees for more privacy. (See his letter on page 7.)
BACKGROUND
November 25, 1991: The City Council vacated the unpaved parts of Adele and Fenton
Streets, where they meet. The east one-half of the Adele Street right-of-way is now
part of Mr. Campbell's property. The Council vacated Adele Street, subject to retaining
a public utility easement over the east 30 feet and a 20 -foot -wide public walkway
easement. The walkway easement is centered on the center line of the vacated right-of-
way. The City kept the Walkway easement because Mr. Campbell said he Would build
steps on the hill to connect the two paved parts of Adele Street.
DISCUSSION
Mr. Campbell has decided not to build steps on the walkway easement. The City has no
plans for steps or a trail. The grade is too steep. The City Engineer estimates that it
would cost about $10,000 to build steps on the hill. He estimates that it would cost
about $30,000 to build aswitchback-style walkway ramp on the hill.
State law allows the City to vacate a public easement if the vacation is in the public
interest. We surveyed the neighbors. Two of the property owners on Adele Street said
they do not want the City to vacate the easement. Several of the area residents also
told me on the telephone that people walk on the hill between upper and lower Adele
Street.
The City attorney advised me that the City is liable. for accidents that may occur on this
easement. Because of the steep grade, there is a greater chance of an accident on this
easement than most other easementsin the City. There are other routes for residents to
walk between Frost Avenue and Lake Phalen. The public interest in this case is to
avoid unreasonable liability to the City.
RECOMMENDATION
Approve the resolution on page S. This resolution vacates the walkway easement on
the vacated Adele Street right-of-way, because:
1. It is in the public interest.
2 The grade is too steep for a safe walkway.
3. There are other routes for residents to walk between Frost Avenue and Dake
Phalen.
2
CITIZEN COMMENTS
We sent surveys about the easement vacation to the property owners on Adele. Street
between Frost Avenue and Gordon Street.. Out of 11 properties, we received five
replies. Three replies were for the vacation and two were against.
Those for the vacation had the following comments:
1. It is practical to have same removed. (Auge - 1858 Adele)
20 When will this hillside be reforested to it's natural setting? (Kralik - 1844 Adele
Street)
Note: The City has planted 14 trees on the hill. Mr. Campbell also is proposing
to plant trees on the hill.
3. This hill is much too steep to be used as a pathway and really should be restored
to the forest land that it was. (MacRunnel.- 1890 Adele Street)
Those against the vacation had the following comments:
1. Without this, it's a long way around to get to Frost Avenue. (Karth - 1857 Adele
Street)
2. Access to Lake Phalen trails will be restricted. Even though a walkway would be
steep, as more homes are built in the upper Adele area, these homeowners would
loose the access to Lake Phalen. The lake and its activities are the reason people
would like to live in that area. Mr. Campbell has enough trees on the hill. The
City has already planted a great number of trees on the hill. It is true that too
many large oaks were destroyed for the storm sewer, but access to Lake Phalen
is very important to our family. (Dicke - 1742 Frank Street)
mb\inem\campbell
go/b-3:memo53.mem (16)
Attachments:
1, Location Map
2. Properly Line/Zoning Map
3. Site Plan
4. Letter from Dennis Campbell
5. Resolution
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6
ADELE STREET
August 15, 1992
To Whom It May Concern.:
We are requesting the removal of the public
access on the vacated portion of Adele St.
for the following reasons:
1. With the utility easement` and public
easement in force we would not be able
to reforest the hill back to the natural
setting it was bef ore-�the -:city construction,
2. The incline of the hill for a safe public
walkway is too steep, and a potential
liability.
Enclosed is the public vacation petition, signed
by all property owners.
Thank you for your consideration.
Yours very trul ,
/X
Dennis Campbell
1.018 Glendon St.
Maplewood, Mn. 55119
739-9382
Attachment 4
VACATION RESOLUTION
WHEREAS, Mr. Dennis Campbell applied for the vacation of the following
described easement:
The 20 -foot -wide public walkway easement centered on the centerline of the
vacated Adele Street right-of-way south of Fenton Street.
WHEREAS, the history of this vacation is as follows:
1. A majority of the property owners abutting this easement signed a
petition for this vacation;
2. The Planning Commission discussed this vacation- on October 19, 1992.
They recommended that the City Council approve this vacation.
3. The City Council held a public hearing on 11992.
City staff published a notice in the Maplewood Review and sent notices
to the abutting property owners as required by law. The Council- gave
everyone at the hearing a chance to speak and present written
statements. The Council also considered reports and recommendations
from the City staff and Planning Commission.
WHEREAS, after the City approves this vacation, public interest in the property
will go to the following abutting properties:
1050 Frost Avenue (Pin 16-,29-22-31 -0001) and Lots 11 & 12, Block 5,
Kavanagh and Dawsons Addition to Gladstone.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the
above-described vacation for the following reasons:
1. It is in the public interest.
2. The grade is too steep for a safe walkway.
3. There are other routes for residents to walk between Frost Avenue and
Lake Phalen.
This easement vacation is subject to the City Engineer approving a tree planting
plan for the utility easement.
Adopted on . .11992.
mb\mem\campbell 8 Attachment 5
Maplewood Planning Commission -2-
Minutes of 10-19-92
5. NEW BUSINESS
a. Walkway Easement Vacarion--Adele Street (Campbell)
i
Associate planner Ken Robertspresented the staff report. The Commission
discussed access to the public utility easement. The Director of Public Works
said the City has a right to maintain the underground public easement. He said
the public does not have a right to walk on the surface of this :easement. The
Commission discussed the Adele Street turnaround as a driveway access for the
adjoining property..
Dennis Campbell, 1018 Glendon Street, explained his request. for this vacation.
Commissioner Rossbach asked staff if the Fenton Street .turnaround is on public
property. Staff replied that the turnaround is all in the Fenton Street right-of-
way.
Commissioner Rossbach moved the Planning Commission recommend approval of
the resolution which vacates the walkway easement on the vacated Adele Street
right-of-way because:
1. It is in the public interest.
2. The grade is too steep for a safe walkway.
3. There are other routes for residents to walk. between Frost Avenue and
Lake Phalen.
4, The City has no plans for walkways to connect the existing walkways in
the area.
Commissioner Fischer seconded Ayes--Allenspach, Anitzberger, Axdahl, Fischer,
Frost, Kittridge, Martin, Pearson, Rossbach,
Sigmundik
Nays--Gerke
fa
The motion passed,
Eldridge Avenue (:Ken
'ebe)--Cons on Agreement, Street Vacations
Associate planner presented the staff report. The Commission
discussed the recoended c didon requiring the property owner to install a
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT: Construction Agreement and Street Vacations
LOCATION: Eldridge and Curve Avenues
DATE: November 14, 1992
.fit 1MMARY
INTRODUCTION
C07 -ot
Act ion by C ounc i '. y11
Endorsed-..,,,
_` o d 1.
Re j ected.,�.
Date
Mr. Marlow Priebe, representing Ellen Schwartz (the property owner), is requesting
that the City Council:
1. Approve an agreement to build two homes. The lots are south of the
undeveloped Eldridge Avenue right-of-way, between Birmingham and Curve
Streets. Ms. Schwartz is proposing to combine the seven existing lots into two
lots. Parcel A includes Lots 3, 4 and 5 and Parcel B includes Lots 6 - 9. (See the
maps on pages 10 - 11.)
The City would have to approve a special agreement because these homes would
not be next to a paved street. Section 9-1 of the City Code states that "No
building permits will be issued for any construction within the City, unless the
building site is. located adjacent to an existing street which is dedicated and
maintained as a City street...". Eldridge Avenue is an undeveloped right-of-way
that is 30 feet wide. The City Code requires 60 feet of right-of-way width for a
standard street. The Code allows the Council to approve an agreement with the
property owner for special handling of an unusual situation.
2. Vacate two undeveloped street right-of-ways: Eldridge Avenue, west of 2091
Birmingham Street, and Curve Street between Belmont Avenue and Eldridge
Avenue. (See the maps on pages 10 and 13.)
BACKGROUND
On September 9, 1991, the City Council approved a Code variation to construct a
substandard width street on Eldridge Avenue. The property owner planned to build a
24 -foot -wide street on the 30 -foot -wide Eldridge Avenue and Curve Street rights-of-way.
The City Code requires public streets to have a width of 32 feet.
The Council required that the lots on Eldridge Avenue have a front yard setback of 75
to 79 feet. The Council picked this distance so the houses would be as far as possible
from the pipeline and still meet the required rear yard setback.
This plan did not work because the street and utility costs were too expensive. Another
problem was the wetland on lots 8 and 9. (See the map on page 12.) The Watershed
Board would not allow filling or construction on the wetland.
ALTERNATIVES
There are three alternatives for providing access to these lots from Birmingham Street:
1. Private drive
2. Substandard street. Require that the property owner build Eldridge Avenue as a
24 -foot -wide public street with a cul-de-sac, as previously approved.
3.. Standard street. Require that the property owner build a standard 32 -foot -wide
public street with a cul-de-sac.
DISCUSSION
Front Yard Setback
The two houses would have a front yard setback of 75 feet and a rear yard setback of
27 feet. The City normally requires a maximum front yard setback of 35 feet.. The
developer is proposing these setbacks to meet the City's pipeline setback ordinance.
There is a pipeline in Eldridge Avenue. The pipeline ordinance requires a minimum
setback of 100 feet. If a house cannot be setback 100 feet, the ordinance requires that
the house be as far as possible from the pipeline. The minimum required rear yard
setback is 27 feet. The City required the same house locations when the Council
approved the street width variance in 1991.
Drainage
Two of the neighbors we surveyed were concerned about drainage in this area. Neither
Curve Street or Eldridge Avenue have a storm sewer. There is a wetland on lots 8 and
9. The City Engineer is recommending that the property owner dedicate a drainage
easement over the wetland. The easement would preserve the wetland for drainage
purposes.
Street Vacations
The wetland on lots 8 and 9 would prohibit making a through street at the corner of
Curve Avenue and Eldridge Avenue. The watershed board stated that there can be no
filling in the wetland. Therefore, there is no reason to maintain the Curve Street right-
of-way. The remaining question is whether the rest of Eldridge Street is needed. The
two abutting owners who may need the right-of-way are the school district and Ms.
2
Schwartz. The two corner lots have access to Birmingham Street.
The north side of the Eldridge Avenue right-of-way is the Weaver School ball diamonds.
People are using the Eldridge Avenue right-of-way for access to and parking for these
ball fields. There is a dirt and gravel drive over the right-of-way. The two corner
property owners are concerned that vacating Eldridge Avenue will eliminate the access
and parking for the ball fields.
The City is the only organization that uses the diamonds after school hours. The City's
director of parks and recreation feels that the City does not need the Eldridge Avenue
access. There is other parking available. The school has two parking lots that hold 67
cars.. In addition, the City widened Birmingham Street by the school. This area
provides nine more parking spaces.
The school district does not object to the vacation if the City requires a fence along the
north side of Ms. Schwartz' property. The Weaver School principal is concerned that
traffic on the driveway may be a hazard for children using the playground. Staff is not
recommending a fence, since two homes wouldgenerate very little traffic. Since the
school district does not need Eldridge Avenue, the only remaining question is how to
provide access for Ms. Schwartz's property.
The City should allow a private driveway on Eldridge Avenue. Building a street would
not be practical for two homes. A street would have to be substandard in width. The
right-of-way is not wide enough for a standard street. The City has approved similar
requests to construct homes on a private drive. (See pages 7 and 8.) The advantage of
a private drive is that there is no public cost or maintenance.
The County maps show that the City vacated the north half of Eldridge Avenue, west of
Birmingham Street, in 1966. The resolution that vacated this right-of-way is not clear,
however. To be safe, the Council should vacate the entire right-of-way, except the
south half next to 2091 Birmingham Street.
RECOMMENDATIONS
1. Adopt the resolution on page 17. This resolution approves an agreement to
construct two homes on lots that do not front on a paved street. The City
approves this agreement because:
a. This situation is unusual.
b. The property owner did not cause the existing conditions.
C. The drive and two homes would not alter the essential character of the
neighborhood.
3
d. The City has approved other homes on private drives.
This agreement shall be subject to the following conditions:
a. Before the City issues any building permits, the property owner shall
submit the following agreements for staff approval:
(1) Maintenance and access agreement. This agreement shall grant
access for each lot to Birnungham Street. The agreement also shall
describe how the owners will maintain the driveway.
(2) Hold harmless agreement with the City. This agreement shall hold
the City harmless from any liability caused by these lots not being
on a public street.
(3) A deed to the City that prohibits the right to build a house on any
of the lots that would not be developed. (Code requirement)
b. All construction shall follow the site plan the City stamped July 29, 1992,
except that the house or garage on Parcel A shall straddle the lot line
between Lots 4 and S or Lots 3 and 4. The director of community
development may approve minor changes.
C. The property owner shall do the following before the City issues any
building permits:
(1) Combine Lots 3 through 9, Block 3 into two lots.
(2) Submit a grading and drainage plan with each building permit
application. The owner shall not build unless the City Engineer
approves this plan.
(3) Dedicate a drainage easement to the City for the wetland.
(4) Pay the City a cash connection charge to connect to City utilities.
d. The rear yard setback shall be 27 feet.
e. Install a sign at Bgham Street that states the addresses of the two
homes and that the drive is private.
2. Adopt the resolution on page 19. This resolution vacates all of the Eldridge
Avenue right-of-way, except the south half that is next to 2091 Bgham
Street. The resolution also vacates the Curve Street right-of-way between
4
Belmont and Eldridge Avenues. These vacations are subject to the City keeping
drainage and utility easements over the vacated streets. The City should vacate
these streets because:
a. It is in the public interest.
b. The City does not plan to build streets on these right-of-ways.
C. A wetland prevents the City from building a street that connects these
right-of-ways.
5
CITIZEN COMMENTS
The City sent surveys t0 the 49 property Owners within 350 feet of the site. We
received 19 replies. Four were for the proposals, nine were against and six had no
comment.
For
1. It maintains existing drainage and no additional costs to any homeowners.
(Joriman - 1349 Belmont Lane)
2. This seems fine, but does not address the problem of ball field access - prefer
that Curve Street not access to Eldridge Avenue - could create more traffic on
our corner. (Yzermans - 1424 Eldridge Avenue)
3. It would not seem to cause any problems for us. (Widholm - 1424 Burke
Avenue)
Against
1. The probable future development of Lots 8 and 9 when storm sewer goes in.
Have Lots 8 and 9 become a permanent watershed area never t0 be developed,
filled in or changed. If filled in, I will have a water problem in my house and
yard. Maplewood should declare Lots 8 and 9 permanently unbuildable and not
to be changed. (Tietz - 1355 Belmont)
2. The Eldridge Avenue right-of-way is the access to the sports area on the Weaver
School property. It is used all summer as an access and parking area for
hundreds of people whenever they are using the baseball diamonds or whatever
sports event. (Fastner - 1368 Belmont Lane)
3. As long as we do not get assessed for anything, we do not mind but I cannot see
building anything without us getting assessed for something. After all these
years, why develop that land? What are the children going t0 d0 with their ball
park? Where are the people going to park?
(Kamowski - 1412 Belmont Lane)
4. We do not want it! (Schnobrich - 1376 Belmont Lane)
5. The School District has a concern about the increased traffic and would propose
that the applicant erect a fence on the northern boundary of the property. (R. F.
Julander, Director of Business Services, I.S.D. 622)
6. We stron.0y oppose because of loss of property value, water drainage and loss of
privacy! (Brunner - 1383 Belmont Lane)
7. I am sick and tired of paying for sewer assessments for other developments.
(Curr - 1367 Skillman Avenue)
8. See the letters on pages 14 and 16.
REFERENCE
SURVEY OF OTHER CITIES
City staff surveyed 20 other suburban cities to see if they allow homes that front only
on private driveways. Of the 20 surveyed cities, only four allow such lots. These four
cities require City Council approval for such a request.
HISTORY
Street Vacations
May 19, 1966: The City Council vacated three street right-of-ways for the Weaver
School property. These included Burke Avenue, from Birmingham Street to the
railroad, and the north one-half of Eldridge Avenue between Birmingham Street and the
railroad. The vacations also included the part of Curve Street that is north of Eldridge
Avenue. (Seethe map on page 10.)
Other Similar Requests (buildings not on an improved public street)
April 20, 1978: The City Council approved a request for Lom*e Heinzen to construct a
single dwelling at 2554 Idaho Avenue. Ms. Heinzen's lot did not front on a paved
street. The Council approved the request, subject to the owner paving a driveway to
the existing street.
May 18, 1978: The City Council approved a request of James Sobota to construct a
storage building east of 2054 English Street. This building is on property that does not
front on a paved street. This approval was subject to two conditions - the City Engineer
approving the driveway design and the applicant recording a maintenance agreement
for the driveway.
May 1, 1980: The City Council approved a request from Keith Libby to build three
homes on a land -locked parcel. The site is on Century Avenue, south of I-494. The
only access to this parcel is a 30 -foot driveway easement from Century Avenue. This
approval Was subject to Mr. Libby installing a paved driveway on the existing easement
6
to the city engineer's specifications. The City also required the applicant to sign an
agreement to maintain the drive to City standards, including snow plowing.
July 13, 1992: The City Council approved three requests for Radmila Popov for the
Piletich property at 860 Burke Court. Burke Court is a private driveway. These
requests allowed Ms. Popov to divide the property at 860 Burke Court into 3 lots. This
approval also allows a total of five lots that do not front on an improved public street.
CODE REQUIREMENTS
Section 29-52(a)(9) requires that local residential streets shall be 32 feet wide,
measured between curb faces.
UTILITIES
There is City water in Birmingham Street and sanitary sewer in the Eldridge Avenue
right-of-way.
go/b-3:memo54.mem (16)
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. Grading Plan
5. Street Vacation Map
6. Letter: Schultz - 2111 Birmingham Street
7. Letter: Diesslin - 1391 Belmont Lane
8. Resolution: Agreement
9. Resolution: Street Vacations
N.
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.1•ULY 28, 1992 GI2 -587 -3652
r
1
Richard H. Schultz
2111 Birmingham St.
Maplewood, MN 55109
(tel. 777-6914)
July 16, 1992
Mr Geoff Olson
Office of'Planning and Developement
Maplewood City Hall
1830 E. Co. Rd. B
'Maplewood, MN 55109
Dear Mr.Olson:
This is in regard to the proposed variance and vacations for
the plat south of Weaver Elementary School land and between
Birmingham St. and west to Curve St.
My primary concern is with the 12 foot wide driveway that is
proposed on Eldridge Ave. to be provided by the property
owner. As we discussed on the phone today, I feel that the
property owner improving that half -street will eventually
resent. maintaining a driveway for the volume of public
traffic that it receives. The whole ball -playing community
seems to use it at one time or another every summer. There
are two ball fields, one opposite each proposed new building
g
As a result of the afore -mentioned, I fear that the pressure
will be on for the city to maintain the improved 12 foot
wide access to the ball fields. This would put the city in
the position of apparently maintaining a private driveway
for a property owner. I also fear that the city may attempt
to resolve this by returning to full 60 foot width right-of-
way, taking , the south. 30 feet of my property .. I have put in
a lot of time, effort and money taking subgrade land that
was. vacated right-of-way and improving it with fence, hedge,
shade trees and topsoil,
The three middle lots (5 , 6 , 7 ) of what is now there on the
proposed replat, occupy land that will be unaffected for
building purposes under the proposalnotcalling for
vacation of right -of way in front of them. If it can be
replAtted now, it can be replatted back again in the future
to the original three lots. It would then only be necessary
to "buy's back the whole vacated one half of right -of way on
Eldridge, put through the utilities and voila!, the three
lots 'are buildable!,'
Because of the very real possibility of this happening, I
must say that I am not in favor of the changes as proposed.
If you had some legally binding assurances that I would not
lose thirty feet of property as a direct or indirect result
of this, I would not be opposed. It would also be an
improvement to have the swamp gone at the,west end of the
.block.
Even if the whole street is vacated, it can be brought back
to full width status at any time with the approval of enough
adjacent land owners. The owners of what is now lots 3
through 9 could approve because this would provide full
street for them, less driveway to maintain, and allow them
to replat and sell improved lots 5, 6, and 7 for a neat
profit. The school district could approve because it would
provide better access to the playing fields and represents
community service cooperation. So the vast majority of
adjacent land ownership would approve and it would be a done
deal.
If the applications are to be approved, I recommend that the
approval be changed as follows:
1) Put in a 20 or 30 foot bituminous surface now, the entire
length of what is currently not vacated on Eldridge and
Curve streets, to serve lots 3 through 9 and the ball.
fields.
2) "Un -vacate" the unimproved north half of Eldridge that is
west of my property, for purposes of ball field parking.
They drive and park there now anyway and it's tough on the
grass. This way- it could be controlled. My 3Q feet of
vacated street is not necessary for parking because it is
not adjacent to the fields
3 ) Provide adequate drainage for surface water to flow from
Belmont, down Curve St. to the water control area at the
northwest corner of the school property. You will need
this, no matter what you do
Sincerely,
Richard H Schultz
15
Attachment 6
K
JOHN & MARY DIESSLIN
1391 Belmont Lane E.
Maplewood, MN 55109
Kenneth Roberts - Associated Planner
City of Maplewood
1830 E. County Road B
Maplewood, MN 55109
August 7, 1992
Dear Mr Roberts,
I object to (project: Priebe Var. Sec 15-29) The homes are set
back to far. This would cause additional run off onto the existing
property. We just finished paying an assessment to eliminate water
runoff problems. I feel this project would create new water run
off problems in my neighborhood.
Further, the driveway would be to close to the playground and
school where children are playing.
Still further, I don't know if these new neighbors will receive
adequate fire protection on these back lots. Especially in the
winter. Who would be responsible for the plowing of the bituminous
driveway?
Still further, what ever happened to the open space that Maplewood
was so proud of? Why couldn't this parcel be purchased by the city
and used for a park or nature walk.
Remember when the city- arbitrarily makes decisions in
neighborhoods, those citizens do vote, I vote.:
I hope you will consider my objections and vote no to this proposed
construction....
sincerely yours,
Y
,w
John M. Diesslin
16
Attachment 7 z
AGREENEW RESOLUnON
WHEREAS, Marlow Priebe is asking that the City approve an agreement for the
construction of two single dwellings.
WHEREAS, the legal description of the property is:
Lots 3 - 9, Block 3, Wakefield Manor, Maplewood, Ramsey County.
WHEREAS, Section 9-1 of the Maplewood Code of Ordinances requires lots to
front on a publicly dedicated and maintained street.
WHEREAS, the above-described dwellings would not front apublicly-maintained
street.
WHEREAS, the City Code also allows the Council to approve an agreement with
the property owner for special handling of an unusual situation.
WHEREAS, the history of this request is as follows:
1. The Planning Commission discussed this request on October 19, 1992.
They recommended that the City Council the request.
2. The City Council held a public hearing on ,
1992. City staff published a notice in the Maplewood Review and sent
notices to the surrounding property owners as required by law. The
Council gave everyone at the hearing a chance to speak and present
written statements. The Council also considered reports and
recommendations from the City staff and Plarming Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above-
described agreement because:
1. This situation is unusual.
2. The property owner did not cause the existing conditions.
3. The drive and two homes would not alter the essential character of the
neighborhood.
4. The City has approved other homes an private drives.
This agreement shall be subject to the following conditions:
1. Before the City issues any buddingpernuts, the property owner shall.
17 Attachment 8 ti
i
submit the. following agreements for staff approval:
a. Maintenance and access agreement This grant
access for each lot to Birnningbam Street The went also shall
describe how the owners wH1 maintain the driveway.
b. Hold harmless agreement with the City. This agreement shall hold
the City harmless from any liab�ity caused by these lots not being
on a public street
G A deed to the City that prohiibits the right to bold a house on any
Of the lois that would not be developed. (Code requirement)
Z. All .construction wall follow the site plan the City stamped July 29, 1992,
except that the house or garage on Parcel A shall straddle the lot line
between Lots 4 and 5 or Lots 3 and 4 The director of community
development may approve minor changes..
3. The property owner shall: do the following before the City issues any
building permits:
a Combine Lots 3 through 9, Block 3 into two lots.,
b. Submit a grading and drainage plan with each building permit
application The owner shall not buildunless the City Engineer
approves this plan. _
CO.Dedicate a drainage easement to the City for the wetland.
d. Pay the City a cash connection charge to connect to City ut�ities.
4 The rear yard setback shall be 27 feet
5. Install a sign at Birmingham Street that states the addresses of the two
homes and that the drive is private.
Adopted. on , 1992.
mb\xnem\priebe
VACATION RESOLUTION
WHEREAS, Marlow Priebe applied for the vacation of the following described
streets:
The Eldridge Avenue right-of-way, from Birnungham Street to the Northern
pacific Railroad Co. right-of-way, except the south one-half that is adjacent. to
Lots 1 and 21, Block 3, Wakefield Manor, and Curve Street between Belmont
Avenue and Eldridge Avenue.
WHEREAS, the history of this vacation is as follows:
1. A majority of the property owners abutting these streets signed a petition
for these vacations;
2. The Planning Commission discussed this vacation on October 19, 1992.
They recommended that the City Council this vacation.
3. The City Council held a public hearing on ,
1992. City staff published a notice in the Maplewood Review and sent
notices to the abutting property owners as required by law. The Council
gave everyone at the hearing a chance to speak and present written
statements. The Council also considered reports and recommendations
- from the City staff and Planning Commission.
WHEREAS, after the City approves this vacation, public interest in the property
will go to the following abutting properties:
Lots 3 -10, Block 3, Wakefield Manor and Lots 19 through 36, Block 22, Sabin
Addition.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above_
described vacations for the following reasons:
1. It is in the public interest.
2.: The City does not intend to build streets in these locations.
3* A wetland prevents the City from building a street that connects these
right-of-ways
_ This vacation is subject to the retention of drainage and utility easements over
the vacated rights-of-way..
Adopted on 19920
mb\inem\priebe
Attachment 9
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Maplewood Planning Commission -2-
Minutes of 10-19-92
NEW BU INESS
a. W ay Easement Vacation -.Adele Street (Campbell)
Associa planner Ken Roberts presented the staff report. The Commission
discussed ccess to the public utility easement. The hector of Public Warks
said the Ci has a right to maintain the undergro public easement. He said
the public d es :not have a right to walls on the s ace of this easement. The
Commission 'scussed the Adele Street turnaro as a driveway access for the.
adjoining prop rty.
Dennis Campbell, 1018 Glendon Street, exp aired his request for this vacation.
Commissioner Ross ch asked staff if th Fenton Street turnaround is on public
property. Staff replithat the turn ar d is all in the Fenton Street right-of-
way.. Fu
Conunissioner Rossbach oved th Planning Commission recommend approval of
the resolution which vasa the alkway easement on the vacated Adele Street
right-of-way because:
1. It is in the public int t.
2. The grade is too s ep fo a safe walkway.
3. There are other outes for sidents to walk between Frost Avenue and
Lake Phalen.
4. The City h no plans for w ays to connect the existing walkways in
the area.
Ai
Commissioner ischer seconded Ayes-- enspach, Anitzberger, Axdahl, Fischer,
Frost, 'dge, Martin, Pearson, Rossbach,
Sigmun
M
Nays-•Gerke
_.._ The tion passed.
b. Eldridge Avenue (Priebe) --Construction Agreement, Street Vacations
Associate planner Ken Roberts presented the staff report. The Commission
discussed the recommended condition requiring the property owner to install a
yr
i
Maplewood Planning. Commission -3-
Minutes of 10-19-92
fence along the north property line, how access would be gained from Eldridge
Avenue through the fence to the school property, and the setbacks required from
the pipeline.
Marlow Priebe, 448 California Street, Hutchinson, requested that he be
reimbursed by the City for the assessment paid on the lots to be used as a
drainage. easement. The Commission discussed the pipeline easement, drainage
patterns in the. event of a spill, and the possibility of requiring berniing from the
pipeline.
Commissioner Rossbach said he is not in agreement with this proposal since the
conditions existed when the property owner purchased this property. Mr.
Rossbach stated this proposal would alter the character of the neighborhood,
since the proposed homes would not have enough setback distance and would be
too close to the neighboring properties. Mr. Rossbach said if the City allows
these houses to be crowded onto these lots, the City should build a road.
Commissioner Fischer said. that as proposed, the homes do not have enough
setback distance to the existing homes and would prefer to try to find a better
site plan. The Commission discussed how much the required setback could be
adjusted. Commissioner Fischer disagreed with the condition requiring a fence,
because of the possibility of trespassing on the homeowners' properties. She
asked staff for clarification on the setback requirements of the pipeline
ordinance.
Commissioner Fischer moved the Planning Commission recommend:
(1) Adoption of the resolution approving an agreement to construct two
homes on lots that do not front on a paved street. The City approves this
agreement because:
(a) This situation is unusual. There is only aone-half street right-of-
way and a pipeline easement in the middle of the front yard.
(b) The property owner did not cause these existing conditions.
(c) The drive and two homes would not substantially alter the essential
_ character of the neighborhood.-
(d)
eighborhood. (d) The City has approved other homes on private drives.
This agreement shall be subject to the following conditions:
(a) Before the City issues any building permits. the property owner shall
submit the following agreements for staff approval:
Maplewood Planning Commission
Minutes of 10-19-92
1�.
2)
It
Maintenance and access agreement. This agreement shall
grant access for each lot. to Birmingham Street.. The
agreement also shall describe how -the owners will maintain
the driveway..
Hold hannless agreement with the City. This agreement
shall hold the City harmless from any liability caused by
these lots not being on a public street.
3) A deed to the City that prohibits the right to build a house
on any of the lots that would not be developed. (Code
requirement)
(b) All construction shall follow the site plan the City stamped July 29,
1992, except that the house or garage on Parcel A shall straddle
the lot line between Lots 4 and S or Lots 3 and 4. The Director of
Community Development may approve minor. changes.
(c) The property owner shall do the following before the City issues
any building permits:
1) Combine Lots 3 through 9, Block 3, into two lots.
2) Submit a grading and drainage plan with each building _
permit application. The owner shall not build unless the
City Engineer approves this plan..
3) Dedicate a drainage easement to the City for the wetland.
4) Pay the City a cash connection charge to connect to City
utilities.
(d) The rear yard setback shall be at least 50 feet.
(e) Install. a sign at Birmingham Street that states the addresses of the
two homes and that the drive is private.
(2) Adoption of the resolution vacating all of the Eldridge Avenue right-of-
way, except the south half that is next to 2091 Birmingham Street. The
resolution also vacates the Curve Street right-of-way between Belmont and
Eldridge Avenues. These vacations are subject to the City keeping
drainage and utility easements over the vacated streets. The City should
vacate these streets because:.
y
i
Maplewood Planning Commission -5-
Minutes of 10-19-92
(a) It is in the public interest.
(b) The City does not plan to build streets on these right-of-ways.
(c) A wetland prevents the City from building a street that connects
these right-of-ways.
Commissioner Frost seconded
Some of the Commissioners felt the past. examples designated as similar requests
in the October 14
1992 staff report were not. They stated the differences in
those requests and said they did not. apply to this request, except possibly the
May 1, 1980 example. Commissioner Rossbach said he is not in favor of this
motion for approval, since he feels there is no precedence set in this regard and
the property owner was aware of the existing conditions when he purchased the
property. Commissioner Frost said he does not think the 50 -foot setback
required in the motion is. a problem, since the typical setback requires 35 feet
and allowing for the pipeline ordinance requirements this will only result in a
difference of 15 feet.
The Commission voted on the motion as follows:
. Ayes--Allenspach, Antzberger, Axdahl, Fischer, Frost, Gerke, Pearson, Sigmundik
Nays--Kittridge, Martin, Rossbach
The motion passed.
6. VISIT PRESENTATIO S
There we no visitor resentations.
7. COMMISSIO PRE NTATIONS
a. October Council Meeting: Commissioner Rossbach reported
b. Represe a 've for the October 26 Council meeting: Mr. Rossbach
8. STAFF PRES TATI NS :.
There wer no staff pr entations.
9. ADJOU MENT
Meetin adjourned at 9:05 p.m.
Endorsed.. . -
Mod 1.f i e
MEMO DUM Re j ected. Date,
To: Michael A. McGuire, city Manager
From: Robert D. Odegard, Director of Parks & Recreation'.
Subj: Priority Of Properties From Open Space Committee Study
Date: November 17, 1992
introduction
On November 9th, the City Council requested a prioritization of
properties from the Maplewood Open Space Committee report.
Mr. Terry Spawn, Chairman of the committee, will be present to
discuss the process and review results of the committee study
this evening.
Property Prioritization
Number Project Number
1 153B
2 153A
3 160
4
5
6
7
8
9
10,
11
12
132
156
Brief Description Of Location
Former Hillcrest property, east of
McKnight and north of Chicago & North-
western Railroad
Southwest corner of Larpenteur & Century
(Priory property)
South of Linwood Avenue at the -east end
of Linwood Court
South .of Ripley at Myrtle
South of Maryland and east of Lakewood
Drive
151 South of County Road B and west of Soo
Line Railroad
142 Southwest corner of English and Frost
161A Sterling extended north of Highwood
108 Southwest corner of Hazelwood and Beam
159A Southeast corner of McKnight and Lower
Afton Road
159B South of Lower Afton Road and east of
159A
161B South of Linwood and east of Sterling
extended
The prioritization of
properties was also tallied by the thirteen
Planning
Districts in
the city. The first two properties in each
Planning
District
are
as follows:
Planning
District
1 —Property
151B, 151A
Located south of County Road B and west of
Soo Line Railroad
Planning
District
2 -,Property
150
Located west of McMenemy and south of
Roselawn
Planning
District
2 -
Property 148
Located north of the Gateway Trail and west
of Arcade
Planning
District
3 -
Property 116
Located north of Spoon Lake and east of
Arcade
Planning
District
3 -
Property 114
Located in northwest corner of County Rd C,
andHwy #61
Planning
District
4 -
Property 108
Located in southwest corner of Hazelwood
and Beam
Planning
District
4 -
Property 124
Located north of Gervais and west of White
Bear Avenue
Planning
District
5 -
Property 103A, 103B
Located adjacent to each other on Woodlyn,
east of Ariel
Planning
District
6 -
Property 140
Located north of Gateway Trail and east of
_
English
Planning District 6 - Property 131
Located south of Highway #36 and west of
Ariel
Planning District 7 - Property 142
Located in southwest corner of English and
Frost
Planning District 7 - Property 143
Located south of Frost,west of Phalen Place
Planning District 8 - Property 153E
Former Hillcrest property, east of McKnight
and north of Chicago & Northwestern RR
Planning District 8 - Property 153A
Located southwest corner of Century and
Larpenteur (Priory property)
Planning District 9 - Property 156
Located in southeast corner of Maryland and
Lakewood
Planning District 9 - Property 155
Located south of Chicago & Northwestern RR,
east of McKnight
Planning District 10- No properties listed
Planning District 11- Property 159A
Located southeast corner of Lower Afton and
McKnight
Planning District 11- Property 159E
Located south of Lower Afton, east of
Property 159A
Planning District 12- Property 160
Located south of Linwood at the end of the
cul-de-sac of Linwood Court
Planning District 12- Property 161E
Located south of Linwood and east of
Sterling extended
Planning District 13- Property 173
Located east of Sterling
Planning District 13- Property 172
Located west of Sterling
c: City Clerk
AGENDA NOO 1:7 am. oloo,
Action by Councill. 4.
AGENDA REPORT
Endorsed.,
Modified ---
TO: City Manager Rejected..
."/)e:n Date,
FROM: Finance Director
REQUEST BY COTTAGES OP MAPLWOOD FOR AMENDMENT
OF WiREENgIff RE lTED TO TAX INCRE14ENT
DATE: November 17, 2992
The Council tabled action on this agenda item at its last meeting,.
Attached are the following items:
10 Memo dated November 13th from Ken Roberts, Associate
Planner regarding the BRA review of this request at their November
loth meeting.
2. Letter dated November 12th from Howard Rekstad that
explains the discrepancies between the cash flow estimate for 1991
and the actual cash flow.
3. Memo dated November 17th which explains the proposed
amendment which requires the reduction to be paid back to the City
with interest .
4. Agenda report dated November 9th.
5. Agenda report dated October 28th.
C:\WP51\AGN\COTT
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT: village on Woodlynn - Tax Increment Financing
Agreement
DATE: November 13, 1992
INTRODUCTION
On November 9, the City Council requested an opinion from the HRA on a request to
change the tax increment financing agreement for the Village on Woodlynn (formerly
the Cottages of Maplewood). Please refer to the previous memos from the Finance
Director about this request.
DISCUSSION
On November 10, 1992, the HRA recommended that the City Council grant Mr.
Rekstad's request. The HRA's recommendation is subject to the developer paying back
the reduced tax increment with interest in the future. However, the HRA had several
questions.
The HRA was somewhat sympathetic to Mr. Rekstad's request to lower the amount of
the required annual payments. They did have several concerns about this that staff
could not answer at their meeting. The HRA asked me to pass their questions on to the
Council.
The first question the HRA had was about the required income limits. In 1987, the City
required that the developer meet three requirements for low -to -moderate income
residents:
1. 20 percent of the project units shall be occupied by households that have an
adjusted gross income of 50 percent or less of the metropolitan median income,
unless the developer elects to provide 40 percent of theproject units complying
with 60 percent median income requirement (Federal requirement);
2. 75 percent of the project units shall be occupied by households that have an
adjusted gross income of not more than 110 percent of the metropolitan median
income (City requirement); and
3. 51 percent of the project units shall be affordable to households with adjusted
gross incomes of no more than 80 percent of the metropolitan median income.
The HRA questioned whether the City could change the required income limits to
increase rental income.
The City could only change requirement Number 2 above. The Federal government and
County are requiring Numbers 1 and 3 respectively. The City required Number 2 to
make sure this project would not compete with the higher -income units at Hazel Ridge.
The City also required these percentages of the. Cottages of Maplewood West on Gervais
Avenue. Since approving the Village on Woodlynn, the City has revised its tax -
increment financing policies. A developer must now meet eight of 21 alternative
requirements. The 75% requirement is only one of the 21.
Mr. Rekstad told me that dropping the City's 75% requirement Would not help him.
The primary limitation on rents is the IRS rules for tax credits.
The second question that the HRA had was about the 1991 actual expenses versus the
1991 projected expenses. The HRA reviewed a chart that the Finance Director attached
to his November 9, 1992 memo. This chart shows a large difference between the actual
and projected operating expenses. This difference is primarily under the general,
administrative and advertising costs. In 1991, these costs Went from a projected $4,365
to an actual cost of $45,440. The HRA felt that Mr. Rekstad should explain this
difference to the City Council. Mr. Rekstad met With the Director of Finance to explain
these differences.
Finally, the HRA wondered if the project partnership had made any distributions to
themselves yet. If they have, the HRA Wondered how large the distributions were and
when the partnership made the distributions. Mr. Rekstad stated that there have been
no distributions to the general partners. He has had to go back to the limited partners
for more money.
I have attached the HRA minutes.
go/b-3:memo l0.mem (N1/2 of 2)
attachments:
1. Estimate of Cash Flow Chart
2. HRA Minutes
2
Gross9pefalfnq Income
iPERATING EXPENSES:
1,440
General 6 AdrniNstrative........'�f.�Y,i�v
AdrniNstralive....3 I
Advertising.. .......................
Insurnme Expense.................
li. /..
Management Fee............:7..`t'.7
Payroll Expense ........................1/09
Real Estate Taxes.................. ?(1.2V7
Operating Services 12,434
.................
11879
THE W
LL.AG ON W D N
L
M3. A,.1. V.
Paint b Decorating.... .....................""":"
1,506
Utilities .......... //i,3? /
1,598
1,646
F S -TTM
A 1•F o F CASH SH O.
FL
1,746
1,799
.
4.083
,200
10.506
O F z�
R .rN YEA A R 5 199 2D
0
11.146
11,480
11,825
12,179
12,545
12,921
13,309
12,696
1 .342
15,807
16,321
Dec -91
�r•r
Dec -92
��
Dec -93 Dec -94 Dec -95 Dec -96 Dec -97 Dec -98 Dec -99 Dec -00 Dec -01
Mr��� �.�� �w-�� •����
Dec -02
TOTALS
OPERATING INCOME:
20,121
11,336
369
���. ���� �r ��� �r
wig.
M����+��� •����.
Potential Rental hKorrw
........................
376,186
390.372
402,224 415,296 428,794 442,729 457,118 471,974 487,314 503,151 519,504
536.387 ..
5,431,049 100.0
Rert Loss .............................................
62,475
6,629
7,529
7,766 8,018 8,279 8,548 8,826 9,113 9,409 9,715 10,030
10.356
104.218 19
Total Rental Income.....•••.�t?1.......
79.849
369,557
382,843
394,458 407,278 �-- 420,515 434,181 448,292 462,862 477,905 493,437 509,473
526.031 ::
5,326.832 98.0
Other Income ........................�, r A..
625
700
723 746 770 796 821 848 876 904 Q3'1
.
Qre
a 7n7 n i
Gross9pefalfnq Income
iPERATING EXPENSES:
1,440
General 6 AdrniNstrative........'�f.�Y,i�v
AdrniNstralive....3 I
Advertising.. .......................
Insurnme Expense.................
li. /..
Management Fee............:7..`t'.7
Payroll Expense ........................1/09
Real Estate Taxes.................. ?(1.2V7
Operating Services 12,434
.................
11879
Repairs 9 Maintenance.........
M3. A,.1. V.
Paint b Decorating.... .....................""":"
1,506
Utilities .......... //i,3? /
182 383,543 395,181 408,024 421,285 434,977 449,114 4639710 4789780 494.341 510,407 526,995 5,336,538 982
\ 0.0
2,671
1,440
1,483
1,528
1,574
1,621
1,669
1,719
1,771
1,824
11879
1.694
1,420
1,463
1,506
1,552
1,598
1,646
1,696
1,746
1,799
1.853
4.083
,200
10.506
10,821
11.146
11,480
11,825
12,179
12,545
12,921
13,309
12,696
1 .342
15,807
16,321
16.851
17,357
17.878
18,414
18.966
19.535
20,121
11,336
369
9,650
9,939
10,238
10,545
10,861
11,187
11,523
11.868
12,224
76,733
5 00
62,475
65.599
68,879
70.945
73,073
75,266
77,524
79.849
82.245
5.967
4. 00
4,494
4,809
5,145
5,300
5,459
5,622
5,791
5.965
6,144
31.724
26 30
27.532
28,358
29.209
30,085
30,987
31,917
32,875
33.861
34,877
826
00
824
849
874
900
927
955
984
1.013
1,044
11,053
1 ,080
10,574
119093
11,638
11,987
12,346
12,717
13,098
13,491
.13,896
&-A%Aft
Total Operating Expenses..�,c. 158,782 39,081 144,808 150
1.935 ''
214114
0.s
1.908
19.881
0 3
13.708
134.723
24
20.725
210.014 •
3.8
12.591: '.
131.331
2.4
84.712
876,799
16. t
6.328:
65.222
1.
35,923 • :
374.076
6 8
1,075 :� • :
11,072
0.21
14.313
146.287
2.6'
157,104 161,818 166,672 171,672. 1760822 182,127 1870591 193.219 1,990.519 366
NET OPERATING INCo • ........t ..
,400 244,462
250,373
2579201
264,181
273,159 282,442
292,038
301,958
312,214
322,816
333.776 3.346.020
61.6
FINANCIAL EXPENSES:
Debt Service
236,240 224,929
221,941
221,941
..
.....................
221,941
220,582 217,030
210,997
210,997
210,997
210f997
210,997__"*•. 2 619.589
48.2
Income from Operations .e..�, !?3..(.4
(24,839) 19,533
28,432
35,260
42,240
52,577 659412
81,041
90 961
101,217
1119819
122,779 :.• .: 726,431:
13.3
CAPITAL EXPENSES:
Major es..........................
"...."'
......
185 1,000
1,030
1,061
1,093
1,126 1,159
1,194
1,230
1,267
1,305
1,344 :... 12,623
0.2
Operations Cash Flow...�.°?gc.�.r'...4..
(24,655)- 189533
27,402
341,199
41,147
51v452 64,252 2
791,846
899731
99,950
110,514
121,435 •:::..713,808 '
131
OTHER PROJECT EXPENSE:
....
:
Othn. Project Expense........ ..................
14,343 219335
21,977
22,646
23,336
24,036 24,757
25,499
26,264
•
27,052
279864
28,700 237,809
5.3
J :• 44_�
PROJECT C FLOW.
R ECT A .. "3 8 9 $• •2 0�
t 1� =i
4 z
1..5..3:'••::-•.•.:.
5
:2 0� �4�
•1 8 4 =:�
� 1 1 • 7• 1 :��9 49 .7 �$3 6
�• 2 �
2 6 �9 �7 6 4
3 25 9 99
7 .S
SON PRINCIPAL CP o�
N A
I L d N
P YhAE •
... _
:o
.
'i 6 t'
:t . 8
............ 8•:
7 4 �. �• ,4.
9 9 1� 0
1 3-
5000
2. 4
ACCRUED N R s Ta :�.. .
TEE t LPs..:•.
.
o:
�:o:
:•:•
.::
' �2 8 '4
3 6t" 5
t .t �:: �3 0 a4' 9 5•
::.• -t �
o�
t � i' 138 53
.t
2`
..
NO E RIN �0
NOTE PRINCIPAL
AL L
.. TO P .:� 0
0:�
0
0
.. �0
•:•
7 81
•..
*.'(73j6 75
...
38 1
5 1 15 0.000)
_
c
PARtNER 1 a� r
SH P CAS VY
FLO A
FLOW �rH
38 998 $
� 0 2
5 4 25
�i 1 553
84
2
�a�
•o�
�0
51 14 a
CAS" RESERVE ON NAND......�l�
0 2,802
2,623:'--..14,176
15,000
15000 15 000
15,000
15,000
15,000
15,000
66,144
HRA Minutes of 11-10-92
b. Cottages of Maplewood
The Commission discussed the request from the Cottages of Maplewood Limited
Partnership that the guaranteed annual amount from property taxes on their
project be reduced. Ken Roberts informed the Commission that the Director of
Finance informed him that the only effect to the City of this project's negative
cash flow problems and possible foreclosure proceedings is the delay in its ability
to collect property tomes. There would be no other liability to the City. The City
would need to levy extra taxes if the City approves the request to lower the
guaranteed annual amount. The HRA noted the discrepancies between the 1991
projected budget and the 1991 actual budget.
Lorraine Fischer moved the HRA recommend the City Council grant the request,
but modify the agreement to have the reduction paid back to the City with
interest in the future.
Because of the short time available, no staff member with a financial or legal
background was available to answer questions. With more information, it is
possible a different recommendation might have been forthcoming from the HRA.
The unanswered questions included:
(1) Was the 60% requirement for low and moderate income people a
Maplewood, county, HUD requirement? Was this part of the originally
approved conditions? Should or could the City negotiate this figure?
(2) Why are there discrepancies between the 1991 projected budget and the
1991 actual budget? Why are there large differences in expenses? Were
there exceptional unforeseen circumstances? Was depreciation included?
(3) Have there been any partnership distributions? If so, when and how
much?
Commissioner Whitcomb seconded Ayes --Fischer, Connelly, Pearson,
Tauer, Whitcomb
November 12, 1992
Mr. Daniel F. Faust
Mayor Gary Bastian
City Council Members
Mr. Mike McGuire
CITY OF MAPLEWOOD
1830 E. County Road B
Maplewood, MN 55109
RE: Request by Cottages of Maplewood for Amendment of Agreement Related
to Tax Increment
Greetings:
Carla and I want to thank you for the reception we received from the Council on
Monday, November 9, 1992. Your request to verify and support the apparent
discrepancies between the Estimate of Cash Flow For Years 1991-2002 and the
numbers inserted for 1,991 Actual is reasonable and here is our response.
Two observations must be made prior to budget clarification.
A. The Estimate Of Cash Flow relates to operations while the numbers
presented as 1991 Actual combined operations with financing, partnership, HUD
requirements, etc. Details of this will follow.
B. The basic difference between the Estimate of Cash Flow and 1991
Actual is the classification of entry's. Example - The Estimate of Cash Flow
does not include interest income. See Notes.
The enclosed presentation is prepared as follows:
1. 1991 Actual with supportive documentation
2. Village On Woodlyn Estimated Cash Flow (ECF)
3. Variance between #1 and #2 with supporting documentation.
Page 2
Thank you for this opportunity to clarify these issues. We look forward to
meeting with you at the next Council meeting. Please call me at 483-9788 if you
have additional questions.
Cordially,
THE LAGE ON WOODLYN
Mo-w"O-ard L. Rekstad
General Partner
Encl.
ACTUAL VS. ESTIMATE OF CASH FLOWS 1992(ECF)
COTTAGES OF MAPLEWOOD L. P.
dba VILLAGE ON WOODLYNN
Notes of explanation of the variances
The figures in the Actual column are the handwritten figures
presented to the Council on November 9, 1992 as a comparison
to the Estimate of Cash flow for the Years 1992-2002(EFC).
Most of the figures in the Actual column were taken from the
Application of Funds on the Cash Flow Statement in the
audited 1991 Financial Statement
The accountant who prepared the Statement of Cash Flows has
given the detail of the Application of funds. This detail
is broken out on the attached worksheet. The notes are
noted by a asterisk and number. Many of the notes appear in
both Actual and ECF columns.
Other income: $27,205
The interest income did not appear on the Property
Management Income/Expense Statement and was not figured
into the ECF of Cash Flow for 1991. *1.
*1 The interest income is earned on these accounts as
noted.
The Bond Fund is the Fund in which the Principal and
Interest payments are held from the mortgage payments.
The payments to the bond holder are made out of this
fund. The interest credited to this fund is used to
pay down principal on the bonds.
The Reserve Fund holds the original investment by the
partnership of $129,133. The interest credited from
this Fund is transferred to the Bond Fund to pay down
principal on the bonds.
These funds are not available as working funds
according to terms of HUD and Mortgage documents.
This income is held in Trust Accounts as required by
the Regulatory Agreement.
OPERATING EXPENSE
General and Administrative $45,009
*2 Supplies --include Office, Grounds, and Maintenance
Supplies
*3 Listed in Other Project Expense on ECF
*4 Listed in Other Project Expense on ECF
Tax Preparation of $4,555 was high due to the extensive
work required in establishing the Project's Basis for
the allocation of Tax Credits.
*5 Listed in Financial Expenses on ECF
*6 Not listed on ECF --it was an adjustment by the
accountant at close of 1991.
Insurance $21,881
*7 $2,463 placed in the escrow account as an
adjustment by the accountant.
*8 Listed under Financial Expense in ECF
*9 Listed under Payroll in ECF
*10 Listed under Financial Expense in ECF
This Life Insurance policy is required as a guarantee
for the Marquette Bank Letter of Credit which backs the
Series B Bond
*11 An accountant adjustment
Payroll expense $3,109
*12 This is a rent allowance for the Resident Manager
and Maintenance person. It does not appear in the
Application of Funds as income or expense. It does
appear as both income and expense in the ECF.
Operating Services $17,.615
*13 Listed in Financial Expense on ECF
*14 Listed in Repairs and Maintenance on ECF
*15 Listed in Financial Expense on ECF
Financial Expense $203,356
*16 This was a Note taken out with Marquette Bank to
cover the Letter of Credit fee for the LC on the Series
B Bond with Juran & Moody. It does not appear on the
Actual. The note was paid off January, 1992
*17 This fee appears on the ECF but does not appear on
the Actual because it did not have to be paid due an
excess amount which had been invoiced and paid in 1990.
ACTUAL VS. ESTIMATE OF CASH FLOWS 1992
Page I
COTTAGES
OF MAPLEWOOD L.P.
db a VILLAGE Off WOOOLyBR
ACTUAL
ECF
VARIANCE
OPERATING INCOME
Potential Rental Income
3763186
Rent Loss
64689
Total Rental Income
---------
3683601
---------
369,557
956
Other Income
Interest:
Bind Reserve Fund
*1
14,626
Mortgage Reserve
*1
71863
Security Deposit Interest
*1
2,461
Norwest LC Savings Account
81117
ffidAmerica
89
Preme i r Bank
_ 48
Laundry/pet/lat/applic /int
625
Total other income
-------- ----------
879205
685
-26,580
Gross Operating Income
---------
3953806
---------
370318E
-859684
- OPERATING EXPENSE
General and Administrative
Advertising
1,417
13694
Supplies
*8
23516
979
Legal
?
23749
Accounting
*4
99025
779
Telephone
669
766
Miscellaneous
31079
Adainistrative fees -First Trust
*5
39054
` Increase in Escrow -First Trust
*6
82,489
Other
11
147
Total G&A
45,009
83671
-489338
Insurance Expense
Property Casualty & Liability
*7
61508 *7
41083
Mortgage Insurance
*8
12,661
8orkers Coop
*9
150
Life
*10
443
Accrued insurance
*11
11759
Other
400
Total Insurance
--------
81,881
---------
4,083
-17!798
Page I
ACTUAL SSS, ESTIMATE OF CASH FLOWS 1992
i
ACTUAL
ESTIMATE
VARIANCE
Management Fee
12,747
12,696
-51
Payroll Expense
Payroll
31149
29594
Rent Allowance
*12
81636
Payroll tax
*9
106
Total payroll
31109
11,330
8,227
Real Estate Taxes
76,247
76,733
486
Operating Services
Miscellaneous Financial(LC fee/tax)
*13 725
Garbage & trash
31967
3,967
Fire Protection
25055
2,€ 00
Vehicle operation repair
*14 327
Escrow to Replacement Reserve
*15 .105541
Total Operating Services
----r-----
17,615
-------- _
51967
-11,648
Repairs and Maintenance
32,107
31,724
Painting u Decorating(inc in R&M)
826
Utilities
11,341
11,053
Total Operating Expenses
--------
2201056
--------
158,782
-61,274
NET OPERATING INCOME
175,750
211,400
35,650
FINANCIAL EXPENSES
Mortgage P&I
182,236
182,234
Series 8 Bond Interest
21,120
21,120
4 Mortgage insurance
*8
10,920
Reserve for replacement 10,541
*15
10,541
Trustee fee First Trust
*5
35035
L of C fee Marquette
*16
41500
Life insurance(LC guarantee)
*10
328
Letter of Credit fees Norwest
*13
525
City of Maplewood Admin Fee
*18
35034
Total debt service 228,552
203,356
236,239
32,883
Income from operations
-27,606
-24,839
21767
Page 2
ACTUAL VS, ESTIMATE OF CASH FLOWS 1998
CAPITAL EXPENSES
Major expenses
Operations Cash flow
OTHER PROJECT EXPENSE(incl above)
Tax Preparation .
HUD Audit Fees
Quarterly Report Fees
Interest- Security Deposit
Legal fees
Taal Other Project Expense
PROJECT CASH FLOW
Added to SLA from Sunt of Cash Flows
Actual cash flow
CASH RESERVE ON HAND
(this is actual Cash in petty cash/cash in bank)
ACUTUAL ESTIMATE VARIANCE
0
-185
-87,606
-24f654 8.958
*4
4,555
*4
4,615
*4
3,745
*1
'73
*3
1,11515
0
-27,606
-431
-88,037
48,681
Page 3
14,343 141343
-38,998 -11,398
H E M 0 R A H D U H
Too0
City Manager
FROM Finance Director
RE:
PROPOSED AMENDMENT OF AGREEMENT WITH COTTAGES
OF in TO TAX INCREMENT
DATE: November 17, 1992
Some of the Council members at their November 9th meeting indicated
they might consider amendment of the agreement with the Cottages of
Maplewood provided the reduction be paid back to the City with
interest. Therefore, the attached projection was made that
indicates that if 7..0-Oo- interest is charged on the cumulative amount
owed to the City, it would be paid back to the City by the end of
year 2011. This is based upon the assumption that property taxes
would remain constant. The original agreement ended in the year
2003. Therefore, the proposed amendment would require extension of
the agreement to 12-31-11. The amendment would include a clause
for a ballon payment -on 12-31-11 to pay any balance owed at that
time in case the actual amounts are different than the projections
attached. Also, the proposed amendment would require annual
increases in the property tax levy as explained in the October 28th
agenda report.
Mr. Rekstad has agreed to the proposed amendment and has agreed to
pay the legal costs associated with having it drafted by Mary Ippel
of Briggs and Morgan.
C:\WP51\2GnO\COttage
File Name: TIFCOTI
Location: L:\123R22\NISC
DATED: 12 -Nov -92 13:59
PREPARED BY: DF (MACROS --SEE LAST ROS])
City of Maplewood
Cottages of Maplewood Project
Tax Increment Housing District #1-3
Projected Revenues and Expenses
TOTAL 1f428f000 56,445 1,3711555 9081712 462,843 (2,666,975) (204f755)
Interest
Amount
Estimated
Tars On
Cumulative At 7.0o On
Due From
Property
Original
Tax
Guaranteed
Surplus
Surplus Cumulative
Cottages
Year
an ww w wwwwww
Taxes
w www www w MMM"
Value
MM ww ww
Increment
Increment
(Deficit)
(Deficit)
Deficit
Partnership
1992
59,500
11269
w ww w ww www w
58,231
w w sow wwwwwwwwsMw
751726
wwww w-
(17,495)
MMM wwwM w -w no 004r
(17,495)
w w--- MMM M
(1,225)
wiw wwwww www
(18,720)
1993
59,500
11332
58,168
75,726
(17,558)
(36,278)
(2,539)
(38,817)
1994
59,500
11399
58,101
751726
(17,625)
(56,442)
(3,951)
(60,393)
1995
59,500
11469
58,031
75,726
(17,695)
(78,088)
(5,466)
(83,554)
1996
59,500
11542
57,958
751726
(17,768)
(101,322)
(1,093)
(108,415)
1997
59,500
11619
57,881
75,726
(17,845)
(126,260)
(8,838)
(135,098)
1998
59,500
11700
57,800
75,726
(17,926)
(153,024)
(10,712)
(163,736)
1999
59,500
11785
57,715
75,726
(18,011)
(181,747)
(12,722)
(194,469)
2000
59,500
11874
57,626
751726
(18,100)
(212,569)
(14,880)
(227,449)
2001
59,500
11968
57,532
75,726
(18,194)
(245,643)
(17,195)
(262,838)
2002
59,500
21066
57,434
751726
(18,2'92)
(281,130)
(19,679)
(300,809)
2003
59,500
21169
57,331
75,726
(18,395)
(319,204)
(22,344)
(341,548)
2004
59,500
2,277
57,223
0
57,223
(284,325)
(19,903)
(304,228)
2005
59,500
21391
57,109
0
57,109
(247,119)
(17,298)
(264,417)
2006
59,500
21511
56,989
0
56,989
(207,428)
(14,520)
(221,948)
2007
59,500
21637
56,863
0
56,863
(165,085)
(11,556)
(176,641)
2008
59,500
21769
56,731
0
56,731
(119,910)
(8,394)
(128,304)
2009
59,500
21907
56,593
0
56,593
(71,711)
(5,020)
(76,731)
2010
59,500
31052
56,448
0
56,448
(20,283)
(1,420)
(21,703)
2011
59,500
31205
56,295
0
56,295
34,592
0
0
2012
59,500
31365
56,135
0
56,135
56,135
0
0
2013
59,500
31533
55,967
0
55,967
55,967
0
0
2014
59,500
31710
55,790
0
55,790
55,790
0
0
2015
59,500
31896
55,604
0
55,604
55,604
0
0
TOTAL 1f428f000 56,445 1,3711555 9081712 462,843 (2,666,975) (204f755)
AGENDA REPORP
0
role City Manager
I&
PRON40 Finance Director
AGENDA 110
PRO
REQUEST BY COTTAGES: OF MAPLE-WOO.D POR. AMENDMENT
OP AGREEMENT PiELATED TO TAX INCREMENT
N DATEN, November 9,. 1992
Mr., Howard Rees tai`, general partner in the Cottages of Maplewood
Limited, Partnership, delivered the attached cash forecast to my
office today. He requested that I forward it to the City Council
for their meeting this evening. Using data supplied to me earlier
by Mro asks tad, I Inserted on the attached the 1991 actual amounts
next to the 1991 estimates. The cash reserve on hand at the end of
1991 was $48.,,622 but current liabilities totaled $127,006.
Mr. Rekstad will be at the Council meeting -this evening.
! I ! I 1 T ! !
T !
! !
1 !
!• !
! ! !
4''
:• WL TTS •O-+•'W��• •L'•
.{
i a.-
)Y/:-::::-
i
-::
.......
..........
C 4.
l ' T.E 5 1091200
Dec-91
rte-
Dec-92
Dec-93
Dec-94
Dec-95
Dec-96
Dec-97
Dec-98
Dec-99
Dec-00
Dec-01
Dec-02',
TOTALS
� f
OPERATING INCOME:
�..
--•.-Mw
..rr-w�
Mwr..-
r--wMr
..--wN..
www-
rw�-M
���
�wr-
��
�rrrr�rrar
rrr r--�
Potential Rental Income........................
376,186
390,372
402,224
415,296
428,794,
442,729
457,118
471,974
487,314
503,151
519,504
536,387 ::::_5,431,049
_-100.00
Rent Loss ............................................
6,629
7,529
7,766
8,018
8,279
8,548
8,826
9,113
9,409
9,715
10,030
10,356:
:::104,218.:-
: 1.94
Total Rental Income........3 01.............
369,557
382,843
3949458
407,278
420,515
434,181
448,292
462,862
477,905
493,437
509,473
526,031 ::.5,326,832,
;
98.08
Other Income ..........................7t .....
625
700
723
746
770
796
821
848
876
904
933
964
Gross Operating Income...�!V,,,
370,182
383,543
395,181
408,024
421,285
434,977
449,114
463,710
478,780
494,341
510,407
526,995 :::,.51L336;538.
'
' 98.2
0.00
OPERATING EXPENSES:
General & Administrative..... .. � :. i �.v
2,671
1,440
1,483
1,528
1,574
1,621
1,669
1,719
1,771
1,824
1,879
1,935
:: 21;114
: 0.30
Advertising...........................................
1.694
1,420
11463
1,506
1,552
1,598
11646
1,696
1,746
1,799
1,853
1.903
19,581 :.
0.3t
Insurance Expense.................!�14 t?..l.
4,083
10,200
10,506
10,821
119146
11,480
11,825
12,179
12,545
12,921
13,309
13,708
.:::: 134.723
2.4F
Management '7 .3.8-
Fee............:........ �......7
12,696
15;342
15,807
16,321
1 G,851
17,357
17,878
18,414
18,966
19,535
20,121
20,725 :.::.-
' 210:014:
r
Payroll Expense ..............:.........W..
11,336
9,369
9,650
9,939
10,238
10,545
10,861
11,187
11,523
11,868
12,224
12,591
::':.-' 131;331
2.412
Real Estate Taxes..................2,Y7
7...�.........
76,733
59,500
62,475
65,599
68,879
70,945
73,073
75,266
77,524
79,849
82,245
84,712
;::: 876,799
16.1 11
Operating Services ................. 10.,�. (q1 .
5,967
4,200
4,494
4,809
5,145
5,300
5,459
5,622
5,791
5,965
6,144
6,325
::.. 65,222
1.2 V
Repairs & Maintenance..........--�.. �.1. -
31,724
26,730
27,532
28,358
29,209
30,085
30,987
31,917
32,875
33,861
34,877
35,923 ::: 374.076
E. t�
Paint & Decorating .......... :..........."":"::
826
800
824
849
874
900
927
955
984
1,01 3
1,044
1,075 :::::
11;072:
0.20
<
Utilities .................................... ��...f........
11,053
10,080
10,574
11,093
11,638
11,987
12,346
12,717
13,098
13,491
13,896
14,313
:::::::146,287.::
: 2.u9
Total Operating Expenses.. .(N.z.�?
158,782
139,081
1449808
150,823
1571104
161,818
166,672
171,672
176,822
182,127
187,591
193,219
:-:::1;990;6 9 '.::::36.0
NET OPERATING INCOME..�.2. U,3__11
211,400
244,462
250,373
257,201
2649181
2730159
2820442
2929038
'3010958
3121214
3229816
333,776
.'.'..'.'.
....-.. .. .
:::3346,020:
61.6.1
FINANCIAL EXPENSES:
...... ...... ...
... .
.
Debt Service ........................ n. ..........
236,240
224,929
221,941
221,941
221,941
220,582
217,030
210,997
210,997
210,997
210,997
210,997
.... ... ...
Income from Operations .aqiq.
(24,839)
19,533
28,432
35,260
42,240
52,577
65,412
81,041
90,961
101,217
111,819
122,779::::
13.3
CAPITAL EXPENSES:
ajorenses....................................
(185)
1,000
1,030
1,061
1,093
1,126
19159
1,194
1,230
1,267
1,305
19344
...... ........... .....
:::::::::12;G23 ::::
.
0.2)
Operations Cash Flow...
(24,655)
18,533
270402
349199
41,147
51,452
64,252
79,846
89,731
99,950
110,514
121,435.............
.:-:-:':-:-:- . •:. • .. ...
:::
...
OTHER PROJECT EXPENSE:
Other Project Expense..............''.......
14,343
21,335
21,977
22,646
23,336
24,036
241757
25,499
26,264
27,052
27,864
28,700
7. ;809
�-
C)J F - � o ...� .....
T W. =
PROJECT CASH. L ..
3.
:x:84:
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49. =9 '7
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5 9� 9
2 9
�.S
P 1 =:
N R C N =:
8 f3 Q AL PAYMENT.-' :. ,
Q N I A M T: ,.;
P P
Q= :4
:4
:�' .6� 98 7�
�2.
(...�
............................................................
0
�4�
-0-
1 5 0 0
.4 c
:ACC ..... ...::::::::::;::
tN S
RUED TERE O s.:.
.......................................
...............................
....... ...0...,
{
:............4: :Ct
;�: 32
:4. 5�4 4:.
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•8=9..5
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1� 3 83
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.NOTE T .:.. �, .�. :0:
RIN AL C) I.P s
PRINCIPAL'
0-
:0:.
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�Q: ��� �0�
_37-8 1 4
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:PARTNERSHIP-C S W :a
H ..
3 98
8
.......2
:4
5 25
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8.
24
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.0.
� 51144
i4
CASH SERVE H
RE ON AND:.....-
...
0
8
2 02
2 G2 3 :1 4� �7
., 1 ��
15.000 .
5 5.0 0::
1 d0o � :1 0 .
�'15 X00• 0 5000":*,:::::*-.
0: ��� 5 00� :1
�15 000
G
.6 144
Opp
Ce- PA ii6!02
AGENDA REPORT
ci
ty ager
•
FROM: Finance Director r v
RE: REQUEST BY COTTAGES OF MAPLEWOOD FOR
AMENDMENT OF AGREEMENT RELATED TO TAX
INCREMENT
DATE: October 28, 1992
REQUEST
The Cottages of Maplewood Limited Partnership has requested that the guaranteed annual
amount from property taxes on their project be reduced.
BACKGROUND
When the Cottages of Maplewood project was approved in 1988, it included a $275,000 payment
from the City of Maplewood to pay for site improvements. In exchange for this payment, the
developers for the Cottages of Maplewood executed a development agreement that included a
guarantee that the annual tax increments from the project would be $75,726 through the year
2003, which is the maturity date of the bonds. This agreement provided that if the annual tax
increments were less than $75,726 in any year, then the Cottages of Maplewood would pay to
the City the difference between the tax increments and $75,726. Details on this agreement are
in the attached letter from Mary Ippel dated October 22nd,
In 1984 taxable tax increment bonds were sold to provide money for the $275,000 payment to
the Cottages of Maplewood. Part of the tax increments from this project were pledged to pay
the debt service costs on the 1989 taxable tax increment bonds that were issued to finance the
developer subsidy. The remaining tax increments were pledged to pay the debt service costs on
1989 tax exempt tax increment bonds that were issued to finance park development projects.
The debt service costs on this second bond issue are also partially financed by an annual City-
wide property tax levy.
In 1992, the tax increment revenue from this project will be less than the $75,726 amount
guaranteed by the developer. Consequently, the attached letter dated June 4th was sent to the
Cottages of Maplewood which requested that the a $17,495.38 which is the�1 y p yamount under
$75,726. In response, Howard Rekstad, general partner, sent the attached letters dated June
23rd and July 23rd. These letters outline his request.
DISCUSSION
The lune 23rd letter from Mr. Rekstad states that "from the standpoint of the necessi of this
tY
reduction I must inform you that without such relief, the Village of Woodlynn is not viable"
During a meeting on October 7th, Mr. Rekstad indicated .that "not viable" was meant to indicate
that the lender could start foreclosure proceedings if the negative cash flow continued for this
g
prflject, Mr. Rekstad also has supplied audited financial information for the final 5 months of
1990 and all of 1991 to prove the need for a. reduction in theg uaranteed. annual tax increments,
The information submitted indicated that there was a negative cash flow of $24,99'1 in 1991.
This was difficult to evaluate because arable y
the comparable information for 1990 was only for five
P
months. Mr. Rekstad has indicated that he can't eliminate the negative cash flow by rent
increases because 60% of the units are for low and moderate income people with HUD rent
controls. The remaining 40% of the units have there rental rates controlled by the market which
is very competitive according to Mr. Rekstad.
The reduction requested by Mr. Rekstad is for the years 1992 through 2001 At $17,495per
year, the total reduction requested for the 12 year period is $209,940, The next page indicates
revenues and expenses related to the Cottages of Maplewood tax increment district and the two
1989 tax increment bond issues. The projected revenues assume that Mr. Rekstad's request will
P eq
not be approveJd. Projected revenues exceed expenses in all years except 1992-1993 and 2004-
2008. In 1992-1993, the scheduled tax levy for the 1989 tax increment bonds has been cancelled
because there is a surplus m the Tax Increment Fund, The projected deficits in 2004-2 '
P J 008 will
be financed by the projected surpluses in the years 1994-2003. Overall theJro'ected revenues
P
exceed expenses by $304,553. This surplus is planned to be used for the Community Center
proJ ect.
2
City of Maplewood
Cottages of Maplewood Project
Tax Increment Housing District #1-3
Projected Revenues and Expenses
(A) On 9-11-89 the City Council gave preliminary approval on the 1989 Tax Exempt Tax Increment Bonds. The
agenda report (1-2) indicated that part of the debt service costs on the bonds (26%) would be financed by
the tax increment produced by the Cottages of Maplewood project The remaining 74% would be financed by
property tax levies. On 10-19-89 the City Council adopted a resolution for the sale of these bonds. This
resolution provided (on page 18) tax levies for the years 1989 through 2008 to pay part of the debt service
costs on the bonds.
(B) The tax levies payable in 1992 and 1993 have been*ll be cancelled as there is a surplus in the Tax Increment
Fund.
3
Revenues
Expenses
Revenues
Year
Tax
1989 Taxable
1989 Tax-exempt
Less
Increment
Tax
T.I. Bonds
T.I. Bonds
Expenses
Revenue
Le A
Total
Debt Service
Debt Service
Total
1992
759726
(B)
759726
44,235
101,785
146,020
(709294)
1993
759726
(B)
75,726
479800
1069035
153,835
(78,109)
1994
759726
91,200
166,926
509949
1099975
160,924
69002
.1995
75,726
95,000
1709726
480886
113,596
162,482
8,244
1996
759726
93,380
169,1.06
469818
112,052
1589870
109236
1997
75,726
96,830
172,556
490520
115,340
164,860
79696
1998
759726
999940
175,666
469985
1189300
165,285
109381
1999
759726
102,690
178,416
49,205
120,917
170,122
8,294
2000
'5,726
110,140
185.9866
50,960
128,012
1789972
60894
2001
75,726
111,780
187,506
47,470
1299572
1770042
10,464
2002
75,726
113,030
188,756
48,740
130,762
179,502
9,254
2003
75,726
1180970
194,696
20,880
1650417
186,297
89399
2004
589231
119,100
1779331
1821849
1820849
(59518)
2005
58,231
123,930
182,161
1881905
188,905
(6,744)
2006
589231
128,030
186,261
1931910
193,910
(7,649)
2007
589231
131,390
189,621
1979860
197,860
(80239)
2008
58,231
133,970
1920201
200,698
200,698
(80497)
2009
58,231
135,780
1949011
1399658
1390658
549353
2010
589231
58,231
0
589231
2011
58,231
589231
0
58,231
2012
58,231
589231
0
58,231
2013
58,231
589231
0
58,231
2014
58,231
58,231
0
589231
2015
58 231
-581231
0
58 231
L2,555,643
T
TOTAL-][
1,607,484
1,805,160
3,412,644
552,448
31108,091
304,553
(A) On 9-11-89 the City Council gave preliminary approval on the 1989 Tax Exempt Tax Increment Bonds. The
agenda report (1-2) indicated that part of the debt service costs on the bonds (26%) would be financed by
the tax increment produced by the Cottages of Maplewood project The remaining 74% would be financed by
property tax levies. On 10-19-89 the City Council adopted a resolution for the sale of these bonds. This
resolution provided (on page 18) tax levies for the years 1989 through 2008 to pay part of the debt service
costs on the bonds.
(B) The tax levies payable in 1992 and 1993 have been*ll be cancelled as there is a surplus in the Tax Increment
Fund.
3
The following table indicates projected revenues and expenses assuming Mr. Rekstad's request
is granted. Expenses exceed revenues again m 1992-1993 for the same reasons as in the first
Projection. However, expenses also exceed revenues from 1994-2008. These deficits will have
to be eliminated by higher property tax levies. However, overall projected revenues will still
exceed expenses by $94,6130
City of Maplewood
Cottages of Maplewood Project
Tax Increment Housing District #1-3
Projected Revenues and Expenses
(A) On 9-11-89 the City Council gave preliminary approval on the 1989 Tax Exempt Tax Increment Bonds. The
agenda report (1-2) indicated that part of the debt service costs on the bonds (26%) would be financed by
the tax increment produced by the Cottages of Maplewood project The remaining 74% would be financed by
property tax levies. On 10-19-89 the City Council adopted a resolution for the sale of these bonds. This
resolution provided (on page 18) tax levies for the years 1989 through 2008 to pay part of the debt service
costs on the bonds.
(B) The tax levies payable in 1992 and 1993 have been/will be cancelled as there is a surplus in the Tax Increment
Fund.
4
Revenues
Expagses
Revenues
Year
Tax
1989 Taxable
1989 Tax-exempt
Less
Increment
Tax
T.I. Bonds
T.I. Bonds
Expenses
Revenue
Le A)
Total
Debt Service
Debt Service
Total
1992
58,231
(B)
589231
440235
101,785
1469020
(879789)
1993
58,231
(B)
58,231
47,800
106,035
153,835
(95,604)
1994
589231
910200
149,431
509949
109,975
160,924
(11,493)
1995
589231
95,000
153,231
481886
1139596
162,482
(99251)
1996
58,231
939380
1519611
46,818
112,052
158,870
(79259)
1997
58,231
96,830
155,061
499520
115,340
164,860
(9,799)
1998
58,231
99,940
1589171
469985
118,300
185,285
(70114)
1999
58,231
1029690
160,921
499205
120,917
170,122
(9,201)
2000
589231
110,140
168,371
50,960
128,012
1789972
(10,601)
2001
589231
1119780
1709011
479470
1299572
1779042
(79031)
2002
58,231
1139030
171,261
489740
130,762
1799502
(89241)
2003
58,231
118,970
1770201
20,880
165,417
186,297
(90096)
2004
58,231
119,100
1779331
182,849
1829849
(5,518)
2005
58,231
123,930
182,161
188,905
1889905
(69744)
2006
58,231
128,030
186,261
1939910
193,910
(79649)
2007
58,231
131,390
189,621
197,860
197,860
(89239)
2008
589231
1339970
1929201
2000698
2009698
(80497)
2009
58,231
1359780
1949011
139,658
1390658
54,353
2010
589231
58,231
0
58,231
2011
589231
58,231
0
58,231
2012
58,231
58,231
0
58,231
2013
589231
58,231
0
589231
2014
589231
58,231
0
58,231
2015
58,231
58,231
0
581,231
TOTAL
11397,544
1 805160
31202,704
552 448
2l555,643
3 108 091
94,613
(A) On 9-11-89 the City Council gave preliminary approval on the 1989 Tax Exempt Tax Increment Bonds. The
agenda report (1-2) indicated that part of the debt service costs on the bonds (26%) would be financed by
the tax increment produced by the Cottages of Maplewood project The remaining 74% would be financed by
property tax levies. On 10-19-89 the City Council adopted a resolution for the sale of these bonds. This
resolution provided (on page 18) tax levies for the years 1989 through 2008 to pay part of the debt service
costs on the bonds.
(B) The tax levies payable in 1992 and 1993 have been/will be cancelled as there is a surplus in the Tax Increment
Fund.
4
OPTIONS
The options available to the. City Council are as follows:
1. Deny the request.
2. Grant the request.
3. Grant the request but modify the agreement to have the reduction paid back to the City
with interest in the future.
RECOMMENDATION
It would be in the City's best interest financially to deny the request. However, the City
Council in the past has supported housing for low and moderate income residents, especially
mor citizens. Granting the request would ensure that the Cottages of Maplewood remain a
viable project for its current owners.
WAAGNTOT .AGE
5
LAW OFFICES
BRIGGS AND MORGAN
WRITEIEVS DIRECT DIdL NUMBER
(612) 223-6620
Lan Faust
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
Dear Dan:
PROFESSIONAL ASSOCIATION
2200 FIRST NATIONAL BANH BUILDING
SAINT PAUL, MINNESOTA 55101
TELEPHONE (612) 223 - 6600
FACSIMILE (612) 223-64-50
October 22, 1992
MINNEAPOLIS OFFICE
2400 I D S CENTER
MINK APOLIS, MINNESOTA 55402
TELEPHONE (012) 334 -840o
FACSIMILE 1812) 334-8e50
I have reviewed the Development Agreement between the City of Maplewood and
Cottages of Maplewood Limited Partnership. Article VII of the Development Agreement
discussed the issuance of Tax Increment Bonds and the guarantee of Tax Increment
shortfalls with respect to those Bonds. Section 7.4 stated that the annual Tax Increments
to be derived from the Development Property Yin any calendar year after 1989 and prior to
the Maturity Date will exceed the minimum amount needed to pay when due all principal
iP
and interest maturing in that year on the Tax Increment Bonds. Tax Increment Bonds are
defined to be the General Obligation Tax Increment Bonds issued to finance the cost of the
land writedown for the Cottages of Maplewood Limited Partnership. Maturity Date is
. nersP tY.
defined to be the date when the principal, premium, if any, and interest on the Bonds are
paid in full. In Section 7.4 the eraees DeveloP �' an that if for reason such Tax Increments
Y
in any calendar year are less than $75,726 for each year prior to the Maturity Date, then the
Developer shall pay, upon demand by the City, to the City the difference between the Tax
Increments actually derived and $75,726. In addition, prior to the issuance of the Bonds a
Guaranty was executed by Rekstad Resources Inc., and Howard L. Rekstad,aranteein
� g
the performance of the Developers obligations under the Development Agreement including
the obligation to pay the Tax Increment shortfall.
Section 6.1 of the Development Agreement required the Developer to execute an
Assessment Agreement which provides for a minimum market value of $1,800,000 for the
Project to remain in effect until December 31, 2009.
The purpose of the Tax Increment shortfall guarantee was to make sure that the City
received sufficient Tax Increments or guarantee payments to pay the debt service on the
$350,000 General Obligation Taxable Tax Increment Bonds issued for the Cottages of
Maplewood Limited Partnership Project. The purpose of the Assessment Agreement was
to ensure that that Tax Increments would remain at the level expected under the
Development Agreement through 2009 because it was the intent of the City to utilize Tax
Increments from the Tax Increment Financing District established for the Cottages of
BRIGGS ,&wz) MORGAN
Dan Faust
October 22, 1992
Page 2
Maplewood Limited Partnership Project for other eligible tax increment expenses after the
Tax Increment Bonds were paid in full on February 1, 2003.
If you have any questions, please do not hesitate to contact me.
Very truly yours,
Mary L. Ippel
MLI:kmi
cc: Howard Rekstad
Pune 4, 1992
CITY OF
MAPI� W001-�*-
1830 E. COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109
[NANCE DEPARTMENT
Howard Rekstad
Cottages of Maplewood Limited Partnership
5396 North Lexington
Shoreview, MN 55126
612-770-45 10
RE: Development Agreement between the City of Maplewood and Cottages of Maplewood
Limited Partnership
Dear Mr. Rekstad:
We have received notification from Ramsey County that the tax increments derived from the
Cottages of Maplewood Limited Partnership housing project for the year 1992 will be in the
amount of $58,230.62. Section 7.4 of the Development Agreement executed by Cottages of
Maplewood Limited Partnership provides that if the tax increments in any calendar year are
less than $75,726 for each year prior to the maturity date of the bonds, then Cottages of
Maplewood Limited Partnership shall pay, upon demand by the City, to the City the
difference between the tax increments and 575,726. Therefore, the City is hereby making a
demand that Cottages of Maplewood Limited Partnership pay to the City within 30 days the
sum of $17,495.38,
Sincerely,
Daniel R Faust
Finance Director
lz
MANCE.Aoi'S.L'T�
Equal Opportuuuty Employer
� , 7
-
JUL 2 9 W2
L
June 239 1992
Mr. Michael McQuire
City Manager
City of Maplewood
1830 E. County Road B
Maplewood, MN 55109
RE: Compliance with the Development Agreement between the City of Maplewood and
Cottages of Maplewood Limited Partnership.
Dear Mr. McQuire:
I am writing in response to correspondence I have received from Daniel F. Faust and our
conversation in your office on Wednesday, June 17th.
The issue at hand is the granting of a tax reduction for the Village on Woodl3mn by
Ramsey County and the ensuing discrepancy between the. amount of taxes paid and the
amount called for by Sect. 7.4 of the Development Agreement.
I ani sorry that we are now trying to construct a tracking for this transaction. You will
recall that .you and I visited about this matter in the fall of 191 in hopes that all of the
proper steps would be taken prior to our receiving this reduction in taxes due. I have been
m touch with your legal counsel and I know that it was her desire that matters be handled
in their proper order.
From the standpoint of the necessity of this reduction I must inform you that without such
relief, the Viliage on Woodlynn is not viable. In addition to this relief, I was forced, as the
General Partner, to go to each of the limited partners and request an infusion of additional
capital. There is one basic reason for this cash shortfall: At the time of forecasting
revenues, it was appropriate to anticipate a yearly increase in rents of S'/o. Under the
dbwdon of HUD we are only able to increase our rents approximately 3°/..
Now for a word on the process of receiving this tax relief. I made an initial contact with a
member of the County staff as to the possibility of receiving any reUef of taxes. Several
months passed. One day we were notified of the project qualifying under Sect 4 of the tax
code for relief in light of the fact that 60'/e of the units are set aside for folks in the low to
moderate income levels. The amount of the reduction was later determined by the
County.
My request to you and the City Council is that you will amend the agreement to allow the
Village on Woodlynn to reduce the taxes due as stipulated by the County. I am also
requesting that we be granted a reduction in the total amount due and an extension on the
tel to allow us to pay to the City of Maplewood that amount now agreed upon.
Thank you for your consideration. I am available to meet with you and. the Council at
your convenience. The Villagepn Woodlynn is an asset to the City and we want to do
everything possible to continue nth it.
Cordially, .
THE COTTAGES OF MAPLEWOOD L.P.
Howard L. Rekstad
General Partner
July 23, 1992
Mr. Michael McQuire
Cite Manager
City of Maplewood.
1830 E. County Road B
Maplewood, MN 55109
RE: Process for the amending the Development Agreement between the City of
Maplewood and Cottages of Maplewood Limited Partnership.
.
Dear Mr. McQuire:
I 4/• 0.0
.
I was finally able to meet last week with Mary Ippel, the 8
City's legal counsel to determine
the steps necessary to amend the Development Agreement between the City and the
Cottages of Maplewood Limited Partnership.
Mary assured me that it is not necessary to hold a public meeting for this
Assuming the Council will approve our request to reduce the amount of taxes due from
$759000 to $581,230 per year, there are two actions available. The first alternative would
be to merely replace the number $75,000 with $58,230 in Section 7.4 of the Agreement.
The second alternative, assuming. the Council would seek to receive an amount different
than the $58,230, would be to amend Section 7.4 to reflect the agreement.
g Bement.
I appreciate your openness to working with us and look forward to a speedy resolution of
p y
this situation. ]Enclosed is a copy of my letter to you of June 23, 1992. I anticipate
meeting with each member of the Council prior to being placed on the Agenda.
Thank you. If you have any suggestions I can be reached at either 525-2308 or 483-9788.
Cordially,
THE COTTAGES OF MAPLEWOOD L.P.
N
xoto,o -Y*
,f
Howard L. Rekstad
General Partner
AGENDA NO.
AGENDA REPORT Action by Counc-31-1,ol
Endorsed
d,
To: City Manager Modif ile
Rejecter
FROM: Finance Director Date
REM POLICY ON FILING CONCILIATION COURT CLAIMS FOR
ANAULANCE BILLS
DATE: November 16, 1992
The Council tabled action on this agenda item at its last meeting.
Attached is the agenda report from that meeting,,
The Mayor also requested additional information regarding current
ambulance billing procedures and collection rates. Attached is a
supplemental agenda report containing this information.
C:\WP51\AGK\AHB1
AGENDA NO.
AGENDA REPORT
TO City Manager
FROM Finance Director /et"04�
RE: POLICY ON PILMG CONCILXATION CWRT CLAIMS FOR
AMBULANCE BILLS
DATE: October 28, 1992
On November 9. 1987 the Council adopted the policy that the balance
due on an ambulance bill must be equal to at least three times the
filing fee in order for a claim to be filed in Conciliation Court.
Attached is a copy of the agenda report on this policy which
contains additional information.
'Currently we have a City employee that has refused to pay the
remaining $49 balance on an ambulance bill. The original bill was
$245 and the employee's insurance company paid $196. Since the
court filing fee is now $18, this bill has not been filed in court
because the balance due is not three times the filing fee.
Consequently, the bill will be on the list of accounts to be
written off.
As an alternative, the Council could adopt a different policy on
filing Conciliation Court claims for employee ambulance bills. The
rationale for a different policy for employees would be that the
City could easily garnish the employee's wages after a court
judgment is obtained. One alternative policy would be to file a
court claim and garnish an employee's wages if the balance due on
an ambulance bill is equal to or exceeds the court filing fee,
This matter is being presented to the Council to determine if
unpaid employee ambulance bills should be handled differently than
other bills.
w:\agn\empamb
f
" Action by Council:
- AGENDA REPORT
Endorse
ied--
Rejected.
TO: City Manager
Date
FROM: Finance Director
RE:
Policy on Filing Conciliation Court Claims for Ambulance Bills
DATE: October 28, 1987
INTRODUCTION
It has been past policy to file claims in conciliation court on unpaid
ambulance bills with a balance in excess of $20. The Court filing fee
is -added to the claim filed in Court. Approximately 72% of the bills
filed in Court are paid and 50% of the filing fees are paid., Bills unpaid
after Court action are referred to a collection agency.
BACKGROUND
Ramsey County has raised the filing fee three times since January, 1986
and it is currently $11 on small claims (see attached). Because of this,
the policy regarding the minimum amount of a bill to file i n Court should
be changed. In addition, the criteria should be flexible so that the
R minimum amount will increase automatically as the filing fee increases.
RECOMMENDATIO14
It is recommended that the new policy be that the unpaid ambulance bill
balance must be equal to at least three times the filing fee. Based upon
current filing fee rates, this new policy would require the unpaid balance
be at least X33. The claims filed in Court on a bill of this amount sould
be X44 (b33 + $11 filing fee). This policy would eliminate the potential
of having fees exceed 50% of the unpaid bill. In conjunction with this,
bills too small for Conciliation Court would be referred to a collection
agency if they were $10 or more.
ACTION REQU I RED
Council approval of the new policy that the unpaid ambulance bill balance
must be equal to at least three times the filing fee in order for a claim
to be filed in Conciliation Court.
DFF :1 nb
AGENDA NO.
AGENDA REPORT
TOO0
City Manager
FROM: Finance Director. 5`11,1&`- 044--
.RE:
AMBULANCE BILLING PRocEwmvs AmD coLLEcTxoN
RATES
DATE: November 17, 1992
This report is in response to the Mayor's request for information
on current billing procedures and collection rates,,
BILLING AND COLLECTION PROCEDURES
The first bill for ambulance services is sent by the loth of the
month following the month that the person was transported. If the
bill is not paid within 30 days, a second bill is sent. After
another 30 days, if the bill is not paid a third bill is sent.
With each of the three billings, an enclosure is sentO Each of
these enclosures is different. Copies of the enclosure's are
attached as Exhibit A.
It was past practice to file claims in conciliation court on bills
unpaid after three billings provided the person transported lived
in Ramsey Countyo(Conciliation court claims are limited to county
residents.) Conciliation court claims were filed bi-monthly within
30-60 days after the third monthly billing,. The final step in the
collection process was to refer unpaid bills to a collection
agency. This was done bi-monthly. Unpaid bills sent to the
collection agency included bills for people living outside of
Ramsey County and bills for which the City had obtained a
conciliation court judgment. The collection agency fees were 40 -OW
of the amount that they collected.
The collection procedures were revised beginning with the
September, 1990 ambulance bills. Instead of filing conciliation
court claims on bills unpaid after three billings, the bills are
referred to a new collection agency monthly. This new agency
charges a flat rate of $4-.00 to $9,.50 per bill for collection
services. (A copy of their fee schedule is attached and labeled
Exhibit Bo) Their collection services consist of sending four
letters 10 days apart. Approximately 25-.- of the bills referred to
them are collected, Any bills unpaid after their collection
attempts are referred back to the Finance Department once a month.
Then the Assistant Finance Director sends a final demand letter
(Exhibit C)o If the bill still isnftpaid , then a claim is filed
in conciliation court. The Assistant Finance Director attends a
court hearing each month and obtains judgments for the City on
unpaid ambulance bills, Approximately 209 of the bills filed in
conciliation court are paid. It is current City policy not to take
any further collection attempts after a court judgment has been
obtained.
COLLECTION -RATES
Collection attempts have been completed on all bills through gh 1990 *
The amount collected and the collection rates for 1986 through 1990
have been as follows.
1986 - $ 46,885 - 91�
1987 - 56z563 - 889
1988 - 71,252 - 85.0o.-
1989 - 147,676 - 830
1990 - 200,345 - 810
The decrease in the collection rate can be partly attributed to the
I
large increases in service charge rates the past few years. This
is an important factor because the percentage paid by medicare and
medical assistance has not increased as fast as the ambulance
rates.
STEPS TAKEN TO IMPROVE - LLECTIONS
The Finance Department has taken several steps to improve the
collection rate. These steps have been as follows.
1. Changed collection agencies. The new agency has lower
fees and collect a higher percentage of bills (259 versus 160).
24, Refer bills to the collection agency earlier. This
minimizes the problem of locating people that have moved* Also, it
keeps pressure on people to pay the bill.
3. Hired a temporary data entry clerk that works 13.5 hours
per week. This has enabled the clerk -typist to spend more time on
ambulance billing and collections.
4* Contacted medicare to determine the ambulance rate
structure changes that are needed to increase the portion that will
I
be paid by medicare, (The proposed 1993 ambulance rates will
probably include the addition of a mileage charge to increase
medicare payments.)
5. Researching alternative ambulance billing software
packages that would allow us to revise the ambulance rate structure
further in 1994 to collect more from medicare,
6. Installed new software to electronically transmit medicare
claims. This speeds processing and provides better information for
tracking medicare claims.
7. Surveyed other ambulance service providers to determine
their collection procedures and rates (Exhibit D).
CO ION OF COURT JULX-rMENTS
in the past the Council has not been interested in having staff
attempt to collect court judgments. However, the size of
individual ambulance bills has increased greatly and now range from
$210 to $420,. Pat Kelly has -indicated that his firm would be
willing on an experimental basis to try to collect ambulance bills
for which the City has obtained a judgment. If the Council is
interested, he would begin with 1991 ambulance bills and charge the
City 259 of the amount collected.
C: \WP51\AGN\AMB2
FIRST NOTICE
Payment on the enclosed ambulance bill is due in full unless these charges are covered by one of the following:
1. Minnesota Medical Assistance -- Please call us with your ID #-
2. Medicare or Medical Assistance -- Please read the following paragraphs on procedures to follow:
EXHIBIT A
a. If covered by Medicare only, please sign the enclosed consent signature form, record your Medicare number
on the form, and return with one copy of the ambulance bill to the address on the consent form. The City
will submit a claim to Medicare as soon as the completed consent form is received in our office.
b. If covered by Medicare and Medical Assistance, record both numbers on consent form, sign, and return it to
us with a copy of the bill.
c. If covered by Medicare and a private insurance carrier and Medicare is the primary carrier, then record your
Medicare ID #, sign, and return the consent form. If private insurance is the primary carrier, please submit a
claim to them directly. There may be a balance for you to pay after your reimbursement from Medicare and
your Insurance company.
If you are not covered by Medical Assistance or Medicare/Medical Assistance, you must pay the bill in full and then seek
reimbursement from your private insurance carrier.
MAKE CHECKS PA YABLE TO: CITY OF MAPLEWOOD. THANK YOU FOR YOUR COOPERA TION.
QUESTIONS -- CALL 770-4509 BETWEEN 9:00 A.M. and 1:30 P.M. MONDAY -FRIDAY
SECOND NOTICE
According to our records, the enclosed ambulance bill has not been paid. If you have not already filed a claim
c
with your private insurance urance com 'n any as suggested with the first notice, please do so immediately.
p
if you, are covered by
Medicare and have received an explanation of benefits (E013) form from Medicare
covering , p
in this bill lease file a claim with any supplemental (secondary) health insurance company you may
mmedsatefy. (
have • . If you haven't received the explanation of benefits (1206) form, when you do receive it
please foie a clam with any supplemental �
• (secondary) health insurance company you may have.) Reminder --if a
• i our rima carrier(and not Medicare), then please file a claim with your private
private insurance company s y p rY
insurance primary carrier.
MAKE CHECKS PA YABLE TO: CITY OF MAPLEWOOD. THANK YOU FOR YOUR COOPERA TION.
C
QUESTIONS -- ALL 770-4509 BETWEEN 9:00 A.M. and 1:30 P.M. MONDAY -FRIDAY
FINAL NOTICE
This is the request final re for payment of the enclosed bill for transportation service. Please return the upper
portion of the till with your remittance. Make checks payable to: City of Maplewood.
Unless the amountp
due is aid within 30 days, your account will be referred to a collection agency and/or
RAfVISEY COUNTY CONCILIATION COURT and you will be issued a summons to appear at the trial. If
f thcharges creates undue personal hardship, please contact the City Finance Department at
payment o ese 9
770-4549 between 9:00 a.m. and 1:30 p.m Monday -Friday.
If this claim
has been filed with an insurance company, please contact them immediately. If the insurance
company has n a payment,, a ment, we suggest that you pay the bill directly to the City of Maplewood and
m the insurance company to reimburse you directly. A paid receipt will be sent by our office •to you upon
infor e p
you can forward to the insurance company. (Reminder --if you are covered by Medicare, when
request which
you received the explanation of benefits (EOB) sheet from Medicare, you should have filed a claim with any
supplemental health insurance company you may have.)
EXHIBIT B
Commercial Recovery Corporation
Northtown Financial Plaza
200 Coon Rapids Boulevard
Suite 340
Minneapolis, Minnesota 55433
P.O. Box 34456
Minneapolis, Minnesota 55434
COMMERCIAL RECOVERY CORPORATION
Letter Service Price List
Accounts
Price Per Account
Investment
With Attorney Letter
50
$ 9.50 $
475.00
100
7.80
780.00
250
6.20
1,550.00
500
5.60
21800.00
1,000
4.95
4,950.00
2,500
4.60
111500.00
51000
4.00
20,000.00
Please consider
this my purchase order for
accounts.
Enclosed is my
check for the total investment of $
Signature
Date
612-786-6333
Fax: 672-786-8713
EXHIBIT C
CITY OF
Kr
r� pB i11�' ��� �. ,�l4�il�fr✓� rMAPL WOO
1830 E. COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109
FINANCE DEPARTMENT 612-770-4510
November 16, 1992
John Doe
1480 North 117th Avenue
Maplewood, MN 55109
Dear Mr. Doe:
RE: FINAL DEMAND FOR PAYMENT ON AMBULANCE BILL
DATED JULY 13, 1991
The payment due on this account has not been made although you have previously
been notified of your delinquency by Commercial Recovery Corporation.
The current balance due is $171. You must pay this amount or contact us within 10
days. Otherwise you will receive a summons to appear in Court, and legal fees will
be added to the balance due.
Sincerely,
Rick Hangsleben
Assistant Finance Director
lz
AM MEMAND.PRI
Equal Opporftmity Employer
EXHIBIT D
CITY OF ST. PAUL
(done by Billing Transmetic, 450-7133)
Write -Off Rate:
Believes there is a 5-10% write-off rate — no information compiled to
document this.
Procedure:
- First month: Filing is done for the patient with their insurance company,
Medicare or Medical Assistance, whichever applies.
- If there is no insurance, the patient receives the bills. A payment plan
.can be set up with the patient.
- They believe their payment plan is pretty effective.
When nothing is set up, a bill will be sent once a month for six months.
- After 6 months, one letter a month will be sent for four months. A
different letter is sent each of these four months. (This was just
started two months ago.)
No collection agency is used. (Have worked with a collection agency in
the past. Many of these cases ended up being written off anyway.)
NORTH ST. PAUL
Write -Off Rate: 83% collection rate; 17% write-off.
Procedure:
- Four or five bills are sent out to the patients.
- They file Medicare and Medical Assistance, but not private insurance.
- On the last bill (fourth or fifth bill), FINAL BILL is written on the top
of the bill. This bill indicates they have 20 days to pay before the
bill will be sent to a collection agency.
- When the bill is sent to the collection agency, nothing further is done
by the City. The collection agency sends just a few to Court.
WHITE BEAR LAKE
(done by Buelke Insurance Co.)
Write -Off Rate:
They do not have this data at the present time. They started a new
procedure in July 1991, and they will soon be compiling how they have
done between July 1991 and July 1992.
Collections were done in a haphazard way in the past as it was set up by
the Lions Club as a service.
Procedure.
They file Medicare, Medical Assistance, and the private insurance if the
individuals sign release forms and give them the necessary information.
- They prefer filing the private insurance.
If individuals file with Blue Cross themselves, the checks are sent
to them and are not forwarded on to the City.
- They indicate it is easier dealing with the HMO (not Blue Cross)
than with Medicare. (They file with the HMO before Medicare. Many
times the HMO pays the full amount, and then they do not have to
deal with Medicare.)
- If the HMO turns the individuals down, they are then sent a bill.
- Mr. Buelke indicated his wife writes long -hand letters to the
individuals.
FOR INFORMATION: Gordon Buelke may be calling our department. He is
interested in learning what our procedures are as he wants to make some
changes for his City.
HEALTHEAST
Write -Off Rate:
- They probably write off about 3-5% per month.
- They have a special category for write-offs for charity care. This is
about 2% per month.
Procedure:
- They file the private insurance, Medicare, and Medical Assistance (same
as they do for hospital patients).
After 120 days, precollection notices are sent.
- If unpaid after 6 months, a decision is made whether to send it to their
collection agent or to write it off.
- If a first bill is sent to the patient and it is sent back, then that
account is sent right away to conciliation court.
DISTRICT MEMORIAL HOSPITAL
.Write -Off: Does not have figure — billing for ambulance service is done same
as for hospital patients.' They, of course, have to write off the remainder
left from Medical Assistance billings.
Procedure:
- They file private insurance, Medicare, and Medical Assistance for the
individuals.
- They will set up payment plans for individuals who request them.
- They pay a service which sends out 2 pre -collection letters. They pay
just a few dollars per account.
- They then send unpaid accounts to the Collection Agency. They do any
court filing is needed.
- To be cost effective, they do not use the Collection Agency unless the
accounts are for at least $150-$200.
They had hired an outside consultant before. The consultants advised the
Board, the Administration, and the offices that the main emphasis should
be on insurance. They advised them that the time and effort spent in
filing insurance is worth it.
FOR INFORMATION: The gal from Forest Lake said there is a firm that will
handle ambulance accounts. They do all the filing of insurance, billings, and
court work. The names she gave me were: Bob Fahrenkrug and Bob Hoffineier,
450-7127.
LAKEVILLE
Write -Off: About 15% written off.
Procedure:
- They file Medicare and Medical Assistance.
- They send out three billing notices.
- After 90-120 days, the unpaid accounts are turned over to a contracted
billing group. They make one phone call and send one letter.
If the account is still unpaid after contacts by the billing group, the
account is passed on to one of their two collections agencies. This
would be bills that have been delinquent for about 120 days.
The collection agencies will take the cases to court if necesary. They
always win but many times are unable to actually receive any money for
the bills.
COTTAGE GROVE
Write -Off Rate: 20-23% uncollectible bills are written off.
Procedure:
- They file Medicare and Medical Assistance.
- Bills are sent to individuals to file their own personal insurance.
After 120 days, unpaid accounts are sent to a collection agency. The
agency does all they can to collect the unpaid balance, and what is not
paid is then written off. No filing in Court is done by the collection
agency or the City.
AMB\Survey.pro
AGENDA NO. _T"w /
-gY
AGENDA REPORT
Endo ln. s
Mod 10f °
Rejecter
TO: City Manager Date--_-
FROM: Finance Director
RE: ORDINANCE TO INCREASE SEWER RATES (1ST READING)
DATE: November 10, 1992
INTRODUCTION
It is proposed that sewer billing rates be increased by 3.3 % effective January 1, 1993
in order to provide the revenues anticipated in the 1993 Budget.
BACKGROUND
The last sewer rate increases were effective January 1, 1992. A rate increase is needed
effective January 1, 1993 to provide the revenues needed to finance the 1993 operating
expenses of the Sanitary Sewer Fund. Approximately 76% of the operating expenses are
for the M.W. C. C. sewage treatment costs.
RATE MAKING LAWS
Chapter 473.519 of state law requires that local governments have sewer rates which
allocate sewer treatment costs proportionate to usage pursuant to the Federal Water
Pollution Control Act Amendments of 1972. These federal regulations have been
imposed because the M. W. C. C. receives federal aid for improvements and expansion of
the Metropolitan Disposal System. The state law in effect requires the City Council to
set sewer rates based upon reasonable estimates of sewage flow by type of dwelling.
Thus, apartments, for example, must be billed a sewer rate that is less than the rate for
single-family dwellings.
In 1991 at the Council's request, the City's engineering staff obtained water -usage data
from several apartments and homes in Maplewood. The data was for winter -quarter
usage and indicated that the average usage for an apartment unit was 78 % of the average
usage for a single-family home. This supports the Maplewood sewer rate for apartments
which is 80% of the rate for a single-family home.
Agenda Report — Ordinance to Increase Sewer Rates (1st Reading)
November 10, 1992
Page 2
PROPOSED RATE INCREASES
In order to generate the needed $2,908,780 in sewer billing revenues for 1993, the
following rate changes are needed
RECOMMENDATION
It is recommended that the attached ordinance, which provides for a revision of sewer
rates, be approved for first reading. Final approval and second reading is tentatively
scheduled for December 10th, immediately following the public hearing on the proposed
1993 budget.
lz
W:AGN/SEWMM.ORD
Attachment
Present
Prouosed
Residential (rate per quarter):
Single Family and Townhouse
$33.80
$
Duplex
67.60
69.80
Apartment
27.00
27.90
Mobile Home
33.80
34.90
Condominium
33.80
34.90
Non -Residential:
Rate per 1,000 gals.
1.68
1.74
Minimum Charge (per quarter)
7.10
7.35
RECOMMENDATION
It is recommended that the attached ordinance, which provides for a revision of sewer
rates, be approved for first reading. Final approval and second reading is tentatively
scheduled for December 10th, immediately following the public hearing on the proposed
1993 budget.
lz
W:AGN/SEWMM.ORD
Attachment
PROPOSED ORDINANCE
AMENDING THE MAPLEWOOD CODE
RELATING TO
SEWER SERVICE CHARGES
THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. Chapter 28-21 is hereby amended to read as follows:
The following rates and charges are hereby established for all sanitary sewer
services furnished by and in the City:
(1) The quarterly residential rates shall be:
Single -Family Dwelling
$34.90
Townhouse
34.90
Duplex
69.80
Condominium
34.90
Mobile Home
34.90
Apartment
27.90
(2) Non-residential rates shall be $1.74 per 1,000 per gallons.
Non-residential sewer service charges shall be a minimum
of $7.35 quarterly per sewer service connection.
(3) The rate for properties used jointly for residential and
commercial purposes that are not metered separately shall
be billed at non-residential rates.
(4) In respect to property which shall be connected with the
City sewer system for the discharge and disposal of other
residential, commercial or industrial sewage rates, or any
waste unusual in either character or amount, then in
addition to all applicable charges hereunder, the City
Council reserves the right to impose such supplemental
sewage rate charges as said City Council shall determine
as reasonable and warranted on the basis of all relevant
factors
Section 2. This ordinance shall take effect and be in force beginning January 1, 1993.
TO:
FROM:
RE:
DATE:
AGENDA REPORT
City Manager
Finance Director �
AGENDA NO, J&VWV711e
Act f On by Councl � 1.1
Rejected -
D a -[.-e
ORDINANCE TO INCREASE RECYCLING CHARGE
ffMST.READING)
November 10, 1992
PROPOSAL
It is proposed that the recycling charge be increased by $.80 per quarter effective
1-1-93 to provide the revenues anticipated in the 1993 budget.
BACKGROUND
In the past, the County collected the money and reimbursed the City for the cost of
the City's contractor who handled the curbside recycling program. In 1991, the City
instituted a $1 per quarter recycling program charge for all residents and commercial
properties. In 1992 the recycling charge was increased to enable the City to fund the
entire curbside recycling program as the County stopped assessing the residents on the
property tax statements. Also in 1992, the $1 per quarter recycling charge on non-
residential units for recycling education was discontinued to simplify billing
procedures.
PROPOSED 1993 BUDGET
The attached Exhibit A shows the Proposed 1993 Budget for the Recycling Program
Fund. The recommended 1993 recycling charge rates that are proposed will finance
65% of the anticipated expenditures. Most of the remaining expenditures will be
financed by a grant from the County.
Agenda Report
November 10,
Page 2
— Ordinance to Increase Recyclding Charge (First Reading)
1992
1993 RECYCLING CHARGE RATE
Exhibit A indicates that $121,055 is needed from recycling charges to finance the
1993 recycling costs. It is anticipated that 11,770 housing units will be billed in
1993. Therefore, a quarterly recycling charge of $2.60 will be needed to produce the
required revenues. In 1992, the quarterly recycling charge was $1.80.
RECOMMENDATION
Itis recommended that first reading of the attached ordinance (Exhibit B) be approved
to increase the recycling charge effective 1-1-93. Final approval and second reading
of the ordinance is tentatively scheduled for December 10th, immediately following
the public hearing on the proposed 1993 Budget.
lz
W:AGN/RECYCHRGAST
Attachments
EXHIBIT A
CITY OF MAPLEWOOD, MINNESOTA
RECYCLING PROGRAM FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
Expenditures:
-------------
4120 Program supplies
4360 Publishing
4480 Fees for service
4910 Contingency
4930 Investment management fees
Total Expenditures
Excess (deficit) of revenues
over expenditures
Fund Balance - January 1
Fund Balance - December 31
0 37,179 59000 49420 0
0 0 0 750 950
0 0 150,000 1509000 155,250
0 0 299100 299100 309120
0 267 80 280 290
-------------------------------------------------------
0 379446 1849180 184,550 186,610
-------------------------------------------------------
0 509965 (35,790) (33,010) 705
0 0 559270 509965 179955
-------------------------------------------------------
$0 $509965 $199480 $179955 $18,660
1992
1993
ACCT.
1990
1991
---------------------
ORIGINAL
----------------------
MGR. ADOPTED
NO.
----------------------------------------------------------------------------------------------------------
ACTUAL
ACTUAL
BUDGET
RE -EST.
PROPOSED BUDGET
Charges for Service:
3534
----------------------
County - other grants
$0
$189326
$639660
$633,660
$63,660
3781
Recycling charges
0
48,144
83,520
859280
1219055
3801
Interest on investments
0
49441
19210
29600
21600
3804
Sale of property
0
179500
0
0
0
Total Revenues
-------------------------------------------------------
0
-------------------------------------------------------
889411
148,390
151,540
1879315
Expenditures:
-------------
4120 Program supplies
4360 Publishing
4480 Fees for service
4910 Contingency
4930 Investment management fees
Total Expenditures
Excess (deficit) of revenues
over expenditures
Fund Balance - January 1
Fund Balance - December 31
0 37,179 59000 49420 0
0 0 0 750 950
0 0 150,000 1509000 155,250
0 0 299100 299100 309120
0 267 80 280 290
-------------------------------------------------------
0 379446 1849180 184,550 186,610
-------------------------------------------------------
0 509965 (35,790) (33,010) 705
0 0 559270 509965 179955
-------------------------------------------------------
$0 $509965 $199480 $179955 $18,660
EXHIBIT B
ORDINANCE NO.
PROPOSED ORDINANCE AMENDING THE MAPLEWOOD CODE FOR WASTE
MANAGEMENT AND RECYCLING CHARGES
The Maplewood City Council hereby ordains as follows:
Section 1. Sec. 16-58 is hereby amended to read as follows: All residential property shall
be billed $2.60 per unit per quarter for solid waste reduction and recycling.
Section 2. This ordinance shall take effect January 1, 19930
ATTEST:
City Clerk
Mayor
AGENDA REPORT
To: City Manager Michael McGuire
From: Chief of Police Kenneth V. Collins�r%C�
Subject: Maplewood Police Reserve and Cadet Toy and
Date: November 17, 1992
Introduction
T bm 3
Food Dr i veAc.on ou,ncil e
The Maplewood Po lice Reserves and Cadets have sponsored a toy and
for needy families within the Maplewood area for the past several
Background
Endorserl
Modifi ed.�____,
Rej ected.,
Dat e --..—.
food drive
years.
Every year, many civic groups in Maplewood and its surrounding communities
have9 enerously donated to this toy and food drive. The donations received
have helped make Christmas happier for over 130 families from our area.
In 1991, Maplewood civic groups donated approximately $2,700 to this
worthwhile cause, making them the major contributors to our toy and food
drive.
In 1992, we have approached these same organizations and have been told that
we should contact our own City for these donations as they contribute to the
charitable gambling fund from their gambling proceeds.
We have been advised by the Operation Joy organization, which coordinates the
referrals to our Reserves and Cadets, that we will again have a record number
of needy families to assist. In addition to the names referred to us by
Operation Joy, we distribute food baskets to a large number of Maplewood
senior citizens.
None of this is possible without the generosity of.our citizens, civic groups,
fellow employee.s,.etc.
Without the financial support of our civic organizations, it will be difficult
for us to meet the needs of the many families that will be referred to us. .
Recommendation
As the City Council reviews the distribution of the charitable gambling funds,
it is recommended that they authorize a donation to the Maplewood Police
Reserve and Cadet Toy and Food Drive as soon as possible.
Our scheduled distribution date is December 12, 1992.
Action Required
Submit to the City Council for their review and handling.
KVC:js
BANNIGAN & KELLY, P.A.
ATTORNEYS AT LAW
409 MIDWEST FEDERAL BUILDING
5TH AND CEDAR
SAINT PAUL, MINNESOTA 55101
(612) 224-3781
JOHN F. BANNIGAN, JR.
PATRICK J. KELLY
JAMES J. HANTON
JANET M. WILEBSKI
JOHN W. QUARNSTROM
November 16, 1992
Mr. Michael McGuire
Maplewood City Manager
Maplewood City Hall
1830 East County Road B
Maplewood, MN 55109
T,,92
Act-lon by G,
e j este
FAX (612) 223-8019
RE: Interim Ordinances and Moratoriums
Dear Mr. McGuire:
T400 I
The Municipal Planning Act authorizes interim ordinances (M.S.A.. §462.355). If the
City. of Maplewood is conducting studies, has authorized a study, or is in the process of
adopting or amending a comprehensive plan, the City Council may adopt an interim ordinance
applicable to all or part of its jurisdiction.
The interim ordinance regulates, restricts, or prohibits any use, development, or
subdivision for a period not to exceed one year from the date it takes effect. The City may
extend it for additional periods as the council exceeding ---a -total
additional period of 18 months. It should be noted that no interim ordinance may stop,
. .
delay, or impede a subdivision which has had preliminary approval prior to the effective date
of the interim ordinance. The interim ordinances are not subject to procedural or
extraordinary vote requirements applicable to other zoning ordinances. A.G.O.P. 63B-14,
October 6, 1982.
To support the validity of an interim land use control ordinance, a city should consider
the following when drafting the ordinance:
1. The closer the procedure complies with requirements for permanent zoning
ordinances, the more likely a court will validate an interim ordinance. The City
should use available land use information, use the planning commission, file
notice and hearing procedures, and adopt the ordinance by a two-thirds vote of
all council members.
2. In the preamble or elsewhere, the ordinance should set up circumstances
requiring the interim procedure and show that it is part of a continuing planning
effort that will result as soon as possible in a permanent ordinance.
Mr. Michael McGuire Page 2 November 16, 1992
3. The more provisions of the permanent ordinance that the interim ordinance
includes, the more likely the courts will sustain it. The ordinance should
establish at a minimum number of use districts and provide the regulations that
apply to each.
The leading case on moratoriums is Elmquist v. Town of Marshan, 308 Minn. 52, 245
NW2d 819 (1976). In Elmquist, the landowner brought an action for declaratory judgment
requiring the town board "to issue a special permit which would authorize him to develop two
and one-half acre lots for construction of dwellingsin accordance with the existing ordinance
g
that was in effect at the time he applied for the special use permit". The Supreme Court
held that the record supports a finding that the town board did act in good faith in adopting
a six-month moratorium ordinance subsequent to the owner's application for a special use
permit. The court stated that town was authorized to adopt such a moratorium on
development for a limited duration. In summary, the court validated the moratorium on the
following basis: (a) it is adopted by the city in good faith; (b) it is not discriminatory; (c)
it is of limited duration; (d) it has for its purpose development of a comprehensive zoning
plan; and (e) the city acts properly to adopt such a plan.
The court sent a secondary issue to be litigated on remand. Specifically, that issue was
stated as follows:
"The issue to be litigated upon remand is whether, in reliance on
the present owing which was in effect at the time respondent
applied for a special use permit on October 17, 1972, he took
steps to develop his property in a manner consistent with the
existing zoning which resulted in detriment so substantial that it
would be unjust to deny him the building permit which he sought
before the moratorium was adopted." At 821.
The court stated, in order to obtain a judicial determination that the property and its
owners are entitled to develop under the present zoning, the property owner must show that
the delay has caused him material change in the use and exploitation of his land. The
determination to be made by the trial court is a balancing of the important policy
considerations which are legitimate goals of the municipality against any undue or unnecessary
and substantial hardship which may have been inflicted on the property owner by the town's
delay. The court in Hawkinson v. County of Itasca, 231 NW2d 279 stated that the record
must support a finding of substantial prejudice sufficient to permit the property owner to
continue or complete 'his projected plans. However, it must be noted that Hawkinson
involved a commercial recreational summer resort which would become non -conforming under
a new ordinance which zoned the property residential.
A recent case involving the City of Woodbury is presently before the Appellate Court.
Woodbury Place Partners, a Minnesota partnership (hereinafter "Partners") commenced an
action in July of 1988 as a result of the City of Woodbury's adopting of a moratorium on a
development in the area along Interstate 494 which included Partners' 13 acres of unimproved
Mr. Michael McGuire Page 3 November 16, 1992
real property located on Weir Drive in the northwestern quadrant of Valley Creek Road and
I-494. The City of Woodbury refused to grant Partners relief from the moratorium. The
moratorium on development was adopted on March 23, 1988 and terminated March 23, 1990.
The stated purpose of the moratorium was to give the City of Woodbury time to study traf5c
access along I-494.
The trial court ordered the following:
1. A preemptory writ of mandamus directing the City of Woodbury to commence
condemnation proceedings against Partners' property involved herein;
2. Woodbury Place Partnership was awarded costs and disbursements.
As a conclusion of law, the trial court stated "that the moratorium effected a
compensable temporary taking of Partners' land from March 23, 1988 to March 23, 1990."
Presently the matter is on appeal concerning the following issues:
1. Whether or not the City of Woodbury's two year moratorium on development
is a reasonable exercise of City of Woodbury's police power and is relevant to
the determination of whether compensable regulatory taking has occurred.
2. Whether the fact that the moratorium denied Partners all economically viable
use of its property cuts to a compensable taking under the rules set forth in
First English Evangelical Church of Glendale a County of Los Angeles, 420 U.S.
3049 10 S.Ct. 223789 96 L.Ed. 2d 250 (1987) Progeny.
The court in its memorandum indicated that the logic of First English clearly stated
that a landowner is entitled to compensation for any loss caused by a temporary taking. The
court stated that First English recognized that temporary takings are no different than
permanent takings and the Fifth Amendment is designed to require compensation for
government actions which, although proper, amount to a taking. The court stated that First
En fish does not make an exception for moratoriums which are reasonable in the scope or
duration. The Washington County Court determined that under federal and Minnesota lav
a temporary taking has occurred by the City of Woodbury's moratorium.
The district court stated the moratorium restricted development of all property in the
area in order to allow the City of Woodbury time to complete an access improvement study;
it is not in response to Woodbury Partnerships development request and was not a normal
delay which Woodbury Partnership should have expected to occur as part of the permitting
process.
The court also stated that there are two situations in which a general zoning law can
effect the taking; 1) if the ordinance does not substantially advance legitimate state interest;
2) if application of the ordinance denies the owner economically viable use of his land.
Mr. Michael McGuire Page 4 November 16, 1992
Agins v. Tiburon, 447 U.S. 2559 260 (1990); Parranto Brothers v. City of New Brighton, 425
NW2d 5859 590 Minn. Ct. of App. 1988). In Woodbury, the parties stipulated that the
moratorium denied Partners all economically viable use of the land. Therefore, under Agins
and First En lg�' h_the moratorium was a temporary taking of the land for which compensation
was owed.
The City of Woodbury argued that there was no taking since the moratorium was
implemented under the city's police powerand it was reasonable in purpose, duration, and
scope. The court stated it is true that the exercise of the city's police power can properly
limit the uses to which property can be put, but it is also true that the exercise of such police
power constitutes a compensable taking if it deprives a propertyof all reasonable use.
McShane a City of Faribault, 292 NW2d 253 (Minn. 1980), cit. Euclid v. Amber Realty Co.,
272 U.S. 365 (1926); Thompson. v. City of Red ung, 455 NW2d 512. The court stated that
constitutional protections were designed to compensate landowners for otherwise proper
interference with their land which amounted to a taking. The moratorium here, although
reasonable, deprives Woodbury Partnerships of the use of its land, for which the City of
Woodbury is constitutionally required to compensate the developer. (See attached).
CONCLUSION
As you can see from the attachments, the matter is currently before the appellate court
and the basis of the First Enizlish exposes cities to compensatory taking. The Ci of
Maplewood may be responsible for compensatory dp ry g damages City
which would include temporary
taking and possible development costs. The limitation of course on both these damages is
based on the following
1. The individual is denied all economically viable use of the property;
2. The individual established that there have been substantial hardship and
prejudice as a result of the moratorium.
In addition, the trial court will balance the important policy considerations which are
legitimate goals of the municipality against any undue.or or unnecessary and substantial hardship
p
which may have been afflicted, on the developer.
Sincerely,
BALANI & LLY, P.A.
Patrick J. Kelly
PJK: cd
HOUSING, REDEVELOPMENT, PLANNING
Law Review Commentaries
Land use controls. Jerome F. Fitzgerald. 24
Bench and Bar No. 2, p. 17 (Feb. 1967).
Library References
Municipal Corporations e=177.
WESTLAW Topic No. 268.
C.J.S. Municipal Corporations § 551 et seq.
Notes of Decisions
Board of appeals and adjustments 2
Planning agencies 1
1. Planning agencies
A planning commission established by a vil-
lage zoning ordinance is not a planning agency
within the meaning of subd. 1, so as to require
a two-thirds vote of the village council for its
abolishment and therefore an amendment to a
village zoning ordinance passed by a majority
vote would be effective for this purpose. Op.
Atty.Gen., 110-A, Oct. 17, 1969.
In the absence of statutory specification of
the number constituting a quorum of a plan-
ning commission, a majority of the members
of the commission would so constitute. Op.
Atty.Gen., 59a-32, May 11, 1960.
§ 462.355
Where city charter provided that any person
entitled to vote at city election was eligible to
any appointive office, residents of the county,
who were not residents of the city, could not
be appointed to special planning commission.
Op.Atty.Gen., 110-A, Feb. 6, 1957.
City council could, pursuant to § 471.27, cre-
ate by resolution a special planning commis-
sion of limited duration to make study and
submit pian for the regulation of the future
physical development of the city. Op.Atty.
Gen., 110-A, Feb. 6, 1957.
2. Board of appeals and adjustments
The powers of the board of appeals and
adjustments are set forth in §§ 462.359, subd.
4, and 462.357, subd. 6, and the intent of subd.
2 of this section can be accomplished only by
reference to § 462.357, subd. 6. Op.Atty.Gen.,
59a-32 (Gr. # 5), Jan. 13, 1966.
462.355. Preparation, adoption, and amendment of comprehensive mu-
nicipal plan
Subdivision 1. Preparation and review. The planning agency shall pre-
pare the comprehensive municipal plan. In discharging this duty the plan-
ning agency shall consult with and coordinate the planning activities of other
departments and agencies of the municipality to insure conformity with and
to assist in the development of the comprehensive municipal plan. In its
planning activities the planning agency shall take due cognizance of the
planning activities of adjacent units of government and other affected public
agencies. The planning agency shall periodically review the plan and recom-
mend amendments whenever necessary.
Subd. 2. Procedure for plan adoption and aznendment. The planning
agency may, unless otherwise provided by charter or ordinance consistent
with the municipal charter, recommend to the governing body the adoption
and amendment from time to time of a comprehensive municipal plan. The
plan may be prepared and adopted in sections, each of which relates to a
major subject of the plan or to a major geographical section of the municipali-
ty. The governing body may propose the comprehensive municipal plan and
amendments to it by resolution submitted to the planning agency. Before
adopting the comprehensive municipal plan or any section or amendment of
the plan, the planning agency shall hold at least one public hearing thereon.
303
§ 462.355
LOCAL GOVERNMENT POLICE POWERS
A notice of the time, place and purpose of the hearing shall be published once
in the official newspaper of the municipality at least ten days before the day
of the hearing.
Subd. 3. Adoption by governing body. A proposed comprehensive plan or
an amendment to it may not be acted upon by the governing body until it has
received the recommendation of the planning agency or until 60 days have
elapsed from the date an amendment proposed by the governing body has
been submitted to the planning agency for its recommendation. Unless
otherwise provided by charter,the governing body may by resolution by a
two-thirds vote of all of its members adopt and amend the comprehensive
plan or portion thereof as the official municipal plan upon such notice and
hearing as may be prescribed by ordinance.
Subd. 4. Interim ordinance. If a municipality is conducting studies or
has authorized a study to be conducted or has held or has scheduled a hearing
for the purpose of considering adoption or amendment of a comprehensive
plan or official controls as defined in section 462.352, subdivision 15, or if
new territory for which plans or controls have not been adopted is annexed to
a municipality, the governing body of the municipality may adopt an interim
ordinance applicable to all or part of its jurisdiction for the purpose of
protecting the planning process and the health, safety and welfare of its
citizens. The interim ordinance may regulate, restrict or prohibit any use,
development, or subdivision within the jurisdiction or a portion thereof for a
period not to exceed one year from the date it is effective, and may be
extended for such additional periods as the municipality may deem appropri-
ate, not exceeding a total additional period of 18 months. No interim
ordinance may halt, delay, or impede a subdivision which has been given
preliminary approval prior to the effective date of the interim ordinance.
Laws 1965, c. 670, § S, eff. Jan. 1, 1966. Amended by Laws 1976, c. 127, § 21, eff.
April 3, 1976; Laws 1977, c. 347, § 68; Laws 1980, c. 566, § 24; Laws 1983, c. 216, art.
1, § 67; Laws 1985, c. 62, §§ 1, 2, eff. July 1, 1985.
Historical and Statutory Notes
Derivation:
Laws 1929, c. 340, §§ 1 to 3.
Laws 1929, c. 176, §§ 1 to 4.
St.19271 §§ 1569, 1571 to 1573, 1614 to 1616.
Laws 1925, c. 284, § 1.
Gen.St.1923, §§ 1569, 1571 to 1573, 1614 to
1616.
Laws 1923, c. 364, § 1.
Laws 1921, c. 217, §§ 1 to 3.
Gen.St.1913, §§ 1581 to 1584.
Laws 1913, c. 420, §§ 1 to 3.
Laws 1913, c. 98, § 1.
St.19610 §§ 462.01 to 462.11, 462.18 to
462.23.
Laws 1955, c. 463, § 1.
Laws 1955, c. 158, § 1.
Laws 1953, c. 579, § 1.
St.Supp.1940, §§ 1617-1 to 1617-3, 1664-91
to 1664-93, 1933-42 to 1933-45.
Laws 1937, c. 239, § 1.
Laws 1935, Ex.Sess., c. 35, §§ 1 to 3.
Laws 1935, c. 376, § 1.
Laws 1935, c. 235, § 1.
Laws 1931, c. 163.
The 1976 amendment added subd.. 4 regard-
ing interim ordinances.
Laws 1977, c. 347, § 68 provides in part that
Laws 1976, c. 127, § 21 (adding subd. 4) is
reenacted, effective retroactively to April 3,
1976.
The 1980 amendment revised subd. 4 which
formerly provided:
"If a municipality is conducting or in good
faith intends to conduct studies within a rea-
sonable time or has held or has scheduled a
hearing for the purpose of considering adop-
tion or amendment of a comprehensive plan or
official controls as defined in section 473.852,
304
HOUSING, REDEVELOPMENT, PLANNING
or if new territory for which plans or controls
have not been adopted is annexed to a munici-
pality, the governing body of the municipality
may adopt an interim ordinance applicable to
all or part of its jurisdiction for the purpose of
protecting the planning process and the health,
safety and welfare of its citizens. The interim
ordinance may regulate, restrict or prohibit
any use or development within. the jurisdiction
for a period not to exceed one year from the
date it is created, any may be renewed for one
additional year."
Laws 1983, c. 216 was a Revisor's Bill cor-
recting erroneous, ambiguous, omitted and ob-
solete references and text, eliminating certain
redundant, conflicting and superseded provi-
sions. This amendment corrected citation in
subd. 4.
The 1985 amendment in subd. 2, in the first
sentence substituted "recommend to the gov-
erning body the adoption and amendment" for
"adopt and amend" and after "plan" deleted "as
its recommendation to the governing body", in
the third sentence after "propose" deleted
"amendments to" and inserted "and amend -
§ 462:355
Note 2
ments to it!,, and deleted the last three sen-
tences which read:
"The proposed plan, section of the plan, or
amendment shall be transmitted to the govern-
ing body prior to the publication of the notice
of hearing. Adoption and amendment of the
comprehensive municipal plan or of any sec-
tion thereof shall be by resolution adopted by a
majority of all the members of the planning
commission. A copy of the plan. or of any
section or amendment thereof adopted by the
planning agency shall be certified to the gov-
erning body of the municipality."
The 1985 amendment also rewrote subd. 3
which formerly read:
"Unless otherwise provided by charter, the
governing body may by resolution of a majori-
ty of its members adopt and amend the com-
prehensive plan or portion thereof so recom-
mended as the official municipal plan upon
such notice and hearing as may be prescribed
by ordinance. Until so adopted by the govern-
ing body, the plan shall constitute only the
recommendation of the planning agency."
Cross References
Metropolitan Council assistance for local planning, see § 473.191.
Law Review Commentaries
Consent clauses in amending zoning ordi-
nances. Nov. 1959, 44 Minn.Law Review 181.
Library References
Municipal Corporations X41.
WESTLAW Topic No. 268.
C.J.S. Municipal Corporations §§ 83, 84.
Notes of Decisions
Amendments to plan 1
Interim ordinances 2
1. Amendments to plan
Resolution adopting a comprehensive plan
implicitly recognized planned unit develop-
ment concept as an amendment to the plan
and the concept was not impermissible so long
as procedures for special -use permits fairly
provided for airing the topic. Chandler v.
Kroiss, 1971, 291 Minn. 196, 190 N.W.2d 472.
due process. Sanderson v. City of Willmar,
1968, 282 Minn. 1, 162 N.W.2d 494.
2. Interim ordinances
The provisions of subd. 4 of § 462.355 do not
incorporate the requirement of § 462.357 re-
quiring adoption of a zoning ordinance by a
two-thirds vote, but charter requirement of a
majority of the members would be sufficient.
Op.Atty. Gen., 63b-14, Oct. 6, 1982.
Provision of § 462.357 requiring majority of
Amendment to comprehensive zoninglall members to cast an affirmative vote would which results in a total destruction or substan- be satisfied by an affirmative vote of such
ershi as it existed
tial diminution of value of property affected majority of the total membership
therebywithout just compensation therefor at the time the vote was taken. Op.Atty.Gen.,
of the roe without 63b-14, Oct. 6, 1982.
.constitutes a taking property rty
305
:ies
-ong calfs -for city
31 like Shoreview's
aid offenders could be arrest -
they have been warned by
the victim or police to stop
eged harassment. He added
[lowing the- victims to call
rather than confront the of -
on their own, helps them
langer.
iew adopted the ordinance at
tuest of Jeri Rasmussen, ex
director of a clinic that per-
ibortions. She said abortion
ms had stalked her repeat-
house fire,
-esume she got up from bed
covered the fire in the stair -
;aid JamesSyvertsen, chief
/estigator. "She may have
tally ignited her clothes try-
ut out the fire. She also may
:come disoriented from car-
noxide poisoning."
ase of the fire, which began
foot of the stair, is un -
although arson has been.
it, Syvertsen said. Damage
mated at $70,000.
:d for shootings
was killed and Saunders
d on March 9 in an apart -
the 2600 block of Golden.
.
s was carrying more than
i cash when he was shot.
irrendered to police in Buf-
'., several days later.
urdens
le costs
A students, after
, expressed as a
y gross income.
orrow money, work or
heavier proportionate
even though they qudl-
d than affluent families
ystem equalized the bur -
lo, the lines in the chart
he opposite direction.
a very small share of
Cigarettes/
Continued wm Page ie
sell cigarettes to anyone under 18,
Polzin said.
Walgreen's is based in Deerfield, Ill.
Selling cigarettes to minors is a gross
misdemeanor. It is a misdemeanor
for minors to buy cigarettes, although
the law provides an exception for
those working under an adult who is
conducting research,
Star Tribuno/Tuesday/November 17/1992
-JEW
.Award is first to beiven4��
g
stop selling cigarettes even to adults,
.because they should promote health
instead of "selling a deadly drug.*'
"If they can't bring themselves to do
the right thing, then they ought to at
least follow the Hiles and community
norms," Weigum said at a news con-
ference at the State Capitol.
In addition to pharmacies, the decoy
visited 18 Target stores in the
awarded the SmokeScreen Award,' a
bronze sculpture by Charles Gagnon
of Rochester, Minn, -
ANSR said it would present the
award annually, but only in the figu-
rative sense. It will keep the sculpture
in its possession,. .
metro
area and was s ful P.•
Weigum said that telling clerks not tosell
uccess m 15 of
them, a rate of 83 percent.
� - •
to minors is not enough. She
cited as a model the training prOFramto
But ANSR decided to give the award
Walgreen's because at least two
used by SuperAmerica convenience
stores, where clerks are tested by
Target storesrecently implemented
a
YOUR
company decoys twice a month.
unproved training programs for em----
ployees, Weigum said.
CHOICE
NErr rs.oeo etu MAT •� ���•� X49
Mvh
Weigum,said that pharmacies should
Yesterday was the first time ANSR
ei,�e„ t . sfe of VM � ,
cam,AIR CONUMONER -
2 Ton • 3 PiM. Cond., A -CON. Lkmd 11 Sea
After NSP ReMe. Low Cost Insubtion AnjWk
-Woodbury
property case
is returned
to district cour
The mere fact that a city imposes
moratorium on the development of
piece of property does not mean th
property has been taken from th
owners and that they should be corn
pensated, the Minnesota Court c
Appeals has ruled.
Owners must prove actual financi
loss before they can be compensate,
the court said.
The court reversed a decision b
Washington County District Judg
J.E. Cass and said he must analyz
the economic impact of the morate
num before he can decide whethe
the developer should be compensai
ed.
It returned to Cass a case brough
against Woodbury by the Woodbur
Place Partners; the ruling called fo,
further consideration of the impac
of the moratorium on the value a
property at Interstate Hwy. 494 anc
Valley Creek Rd.
The developer had planned to build a
shopping center at the site.
The moratorium was imposed fror
1988 to 1990 so that the city coup
analyze traffic patterns and desig
road improvements at the freewa
interchange.
"This is a big decision, and a very
favorable one, for cities," said Tom
Grundhoefer, senior staff counsel for
the Minnesota League of Cities. "I
makes a big difference to landowners
and makes it difficult for them to sues
cities," he said.
[COMPA
SS 1 O N
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STATE of MINNESOTA� D=����r �auRT
NE
W Y N ` '� 't?DICIAL DISTRICT -
CoLTI+�'1'Y of ASHINGTo
_. •
' oc►an-ury Placo Vartaera, a
Kinnoaota general partnersbip, ORDER
plaintiff,
Va •
File No* CO -88-3249
City of Woodbury l Xi1=e2Qt*,
a municipal corporation,
Defendant.
The above -entitled matter came before the undersigned, the
Honorable %7. B . Cass,. Judge of the above-named Count , at the
Washington Count Goverment canter, Stillwater, Minnesota, on
g Y
January 27, 1992.
Gerald SL. Duffy, W. Christopher Penwell, and Anthony J.
Gleekol - appeared on behalf of ?plaintiff . Pierre N. Regnier and
James 0. Golembeck appeared on behalf of Defendant .
Based on all of the .files and records herein, the Court makes
the following
• ORDER
1. Def andant's Motion to amend and for a new trial is DXN:EZD. :, :- '•
es have stipulated to stay the proceeding pending
2 . The parties P ,
an appeal on the liability issue. A stay of the proceedings is
aPAWID as follows:
a. Six (6) months from the date of this Order, Defendant
City shall commence condemnation proceedings pursuant to
this court's Order;
bo Upon commencement of the condemnation proceedings, the
parties may commence discovery on they issue of - damages ;
:.. .-•r ter. ra: �,r-�` ra- �
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. • -. - •mow _ - . �•..f'v„.. pj•..tJSN _ r :.�.• ^#-• _:tom •.i -1i"•+ : �N'A.. �-�; .C,"'s
- . t. .is `m �:T.s.,�c.. s �t%• � f.: 's-. �' ,•f' : -x14,,. '+4�ir 7+. •' -_■. �•.•.•.t-.
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- 1 :. vim♦ ..� `� ' '' .s. . s � i- - _ _ �•-�. ',� L•FCCC.r� - ` c r..°• - _ - ..
- � R 2- .. 1 3`+ • 5.. •"4.''� ! ''i. 2-�� �Y �yS t' � gG,:`Yv ] b'.S LS ` ..-
_ ,.. � ;,�� ,5• � K �;r sae^ s x
- -
Dino re ?shall be co , letod -with n four � ��� �i�nths of
the f ilinq . of th+e ,Miz esQta Court of Appeals .,decision: on .
the - issue o f . l iabil f ty in - this mutter;
do The Commissioners appointed by Order of this Court dated
December 161 1991 t erre . hereby discharged from their
duties as Commissioners #
e. upan receipt of this Order, Commissioners Boodle, Kavis,
and McKenzie shall submit the f r bill for services
incurred in attending the swearing in ceremony to P Terre
N. Regnier, Esq. , 2100 Meritor Tower, 444 Cedar Street,
St. Paul, Minnesota 55101,r and such bill will then be
paid by Defendant.
3. The Washington County Court Administrator shall serve a
true and correct copy of this Order by U + S . • Mail upon counsel for
the above-named parties. Such mailing shall constitute due and
proper service of this Order fu es.
The attached Memorandum i mad herao f by reference.
Dated70(
if 1. Cass
Judge of District Court