HomeMy WebLinkAbout1992 04-13 City Council PacketREMINDER: 5:30 - 6:30 Thursday, April 9
INFORMATIONAL MEETING WITH AKR RE: Goals, objectives, meeting schedule
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, April 13, 1992
Council Chambers, Municipal Building
Meeting No. 92 -07
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1. Meeting No. 92 -06 (March 23, 1992)
2. Council /Manager Meeting of March 30, 1992
E. APPROVAL OF AGENDA
F. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City
Council and w i l l be enacted by one motion. There w i l l be no separate discussion on these
items. If a member of the City Council wishes to discuss an item, that item w i l l be
removed from the_Consent Agenda and will be considered separately.
1. Approval of Claims
2. Disposal of Old Financial Records
3. 1992 Tax Increment Transfers
4. Payment on North St. Paul Well #5 Debt
5. Donation to Maplewood Nature Center - Rita Brenner
6. Donation to Maplewood Nature Center - Camp Flaming Pine
7. Approval of Easement Agreement - Pedro
8. Housing & Redevelopment Authority Annual Report
9. Preliminary Plat Time Extension: Gervais Overlook
10. Preliminary Plat: Countryview Summit
11. 1992 Dispatching Agreement
12. St. Paul Training Facility
G. PUBLIC HEARINGS
1, 7:00 P.M., Utility Easement Vacation: Maplewood Mall
2. 7:10 P.M., Conditional Use Permit: 2051 E. Larpenteur Ave.
3. 7:20 P.M., On -Sale Liquor License - 2220 White Bear Ave.
H. AWARD OF BIDS
1. County Road B /T.H.61 Storm Sewer Project 90 -14
I. - UNFINISHED BUSINESS
1. Conditional Use Permit: Demont Ave. (Kavanagh)
2. Street Vacation: Demont Ave., West of Bittersweet Lane (Burns)_
3. Conditional Use Permit Review: English Place
4. Rental Housing Maintenance Ordinance (2nd Reading)
5. fmmnrPhensive Plan Update (4 Votes)
6. Plantings in the Parks
J. NEW BUSINESS
1. Selection of Insurance Agents
2. Cooperative Agreement - Rice St, Improvements: Project 90 -04
3. Approval of Agreement - Highwood /McKnight Outlet: Project 90 -10
4, Land Use Plan Change. Maryland Ave. & Lakewood Drive
5, Schedule Meeting to Review 1991 Annual Financial Report
K. VISITOR PRESENTATIONS
L. COUNCIL PRESENTATIONS
1.
2.
3.
4.
N. ADNINISTRATIVE PRESENTATIONS
1.
2.
3.
N. ADJOURNMENT
0
MINUTES OF MAPLEWOOD CITY'COUNCIL
7:00 P.M., Monday, March 23, 1992
Council Ch ambers , Municipal Building
.Meeting No. 92 -06
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota was held in the Council
Chambers, Municipal Building, and was called to order at 7:02 P.M. by Mayor Bastian.
B. PLEDGE OF ALLEGIANCE
CO ROLL CALL
Gary W. Bastian, Mayor Present
Dale H. Carlson, Councilmember Present
Frances L. Juker, Councilmember Present
George F. Rossbach, Councilmember Present
Joseph A. Zappa, Councilmember Present
D. APPROVAL OF MINUTES
1. Council /Manager Meeting: March 2, 1992
Councilmember Zappa moved to approve the minutes of Counci 1 /Manager Meeti ng
of March 2. 1992 as presented.
Seconded by Councilmember Carlson Ayes - Councilmembers Carlson,
Juker, Rossbach, Zappa
Nays - None
Abstained - Mayor Bastian
2. Meeting No. 92 -05 (March 9, 1992)
Councilmember Zappa moved to approve the minutes of Meeting_, No. 92 -05 (March
9 1992) as presented_
Seconded by Councilmember Rossbach Ayes - Councilmembers Carlson,
Juker,'Rossbach, Zappa
Nays - None
Abstained - Mayor Bastian
E. APPROVAL OF AGENDA
Mayor Bastian moved to approve the Agenda as.,amended:
L -1 Undeveloped Streets
L -2 Proclamation April McManus
L -3 Spring Clean -Up Inquiry
J -9 New Business: 1992 Fire Contract
M -1 Council /Manager Meetings
Seconded by Councilmember Zappa Ayes - all
1 3 -23 -92
EA. APPOINTMENTS
1. Planning Commission Appointment
a. Manager McGuire presented the staff report.
b. Sherry Allenspach, the applicant spoke to the Council.
c. Counci 1 member Zappa moved to appoint Sherry Al lenspach to , the Mapl ew_ ood
Plan Commission
Seconded by Councilmember Carlson Ayes all
F. CONSENT AGENDA
Counci 1 member Zappa moved, seconded by Mayor Bastian., ayes - all, to ap_pr_ove
the consent agenda items F -1 thru F -6 as recommended.
1. Approval of Claims
Approved the following claims:
ACCOUNTS PAYABLE: $ 359,328.52
$ 72,463.09
S 431,791.61
PAYROLL.
$ 195,427.00
$ 39,933.83
$ 235
S 667.152.44
2. HRA Reappointment
Checks #25401 - #25464
Dated 3 -2 -92 thru 3 -11 -92
Checks #16542 - #16655
Dated 3 -23 -92
Total per attached voucher /check
register
Payroll Checks #25627 thru #25779
Dated 3 -13 -92
Payroll Deduction Checks #25784 thru
#25800 dated 3 -13 -92
Total Payroll
GRAND TOTAL
Reappointed Larry Whitcomb to a five -year term on the Housing and
Redevelopment Authority.
3. Conditional Use Permit Review: 1661 Cope Avenue (Credit Union)
Extended without further review the Conditional Use Permit for the
City /County Employees Credit Union at 1661 Cope Avenue,
4. Conditional Use Permit Review:- 2720 Maplewood Drive (A -Gem Auto)
Extended the Conditional Use Permit for A -Gem Auto at 2729 Maplewood Drive
for one year.
5. Conditional Use Permit Review: 600 Carlton Street (3 -M Classroom)
Extended the Conditional Use Permit for the 3 -M Classroom at 600 Carlton
Street for 5 years.
2 3 -23 -92
6. Acceptance of Project — Conway Overlay Project 91 -03
92 -03 -31
RESOLUTION ACCEPTING PROJECT 91 -03
WHEREAS, the City Engineer for the City of Maplewood has determined that
Conway Avenue - T.H. 120 to McKnight, City Project 91 -03, is complete and
recommends.acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
.MINNESOTA, that City Project 91 -03 is complete and maintenance of these
ilmprovements is accepted by the City. Release of retai nage in the amount of
$8, 803.84 is hereby authorized.
G. PUBLIC HEARINGS
19 7:00 P.M. (7:10 P.M.), Conditional Use Permit: 47 So. Century Ave. (Lutheran Church
of Peace)
a. Mayor Bastian convened the meeting for a public hearing regarding a
Conditional Use Permit for The Lutheran Church of Peace.
b. Manager McGuire presented the staff report.
C. Director of Community Development Olson presented the specifics of the
report.
d. Board Member Bruce Thompson presented the Community Design Review Board
recommendation.
e. Commissioner Frost presented the Planning Commission report.
f. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Pastor Mark Becker, Lutheran Church of Peace
Don Gallagher, Gallagher Architects
g. Mayor Bastian closed the public hearing.
h. Mayor Bastian introduced the following resolution and moved its
adoption:
92 - 03 - 32
CONDITIONAL USE PERMIT - LUTHERAN CHURCH OF PEACE
WHEREAS, the Lutheran Church of Peace applied for a conditional use permit to
build an addition onto the church.
is:
WHEREAS, this permit applies to 47 South Century Avenue. The legal description
That part of Section One (1), Township Twenty -eight (28) Range Twenty -two
(22), described as follows: Beginning at a point Five Hundred Fifty -five
(555) feet North of the Southeast corner of the Northeast Quarter of the
Southeast Quarter (NE 1/4 of SE 1/4) of said Section One (1); thence North
3 3 -23 -92
Four Hundred Forty (440) feet; thence. West Three Hundred Thirty (330) feet;
thence South Four Hundred Forty (440) feet; thence East to the point of
beginning. Subject to that part taken for Century Avenue, easements of
record, if any, and to the restriction that no sanctuary or church will be
constructed within seventy -five (75) feet of the north property l i n e of said
tract.
WHEREAS, the history of this conditional use permit is as follows:
1 The Planning Commission discussed this application on February 25, 1991.
They recommended that the City Council approve said permit.
2 The City Council held a public hearing on March 23, 1991. City staff
published a notice in the paper and sent notices to the surrounding property
owners as required by law. The Council gave everyone at the hearing a
chance to speak and present written statements. The Council also considered
reports and recommendations of the City staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above-described
conditional use permit for the following reasons:
1. The use would be located, designed, maintained, constructed and operated to
be in conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing. or planned character of the
surrounding area.
3. The use would not depreciate property values.
40 The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run -off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or proposed
streets.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water
and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction must comply with the site plan, date - stamped February 4,
1992. The City Council may approve major changes, after a public hearing
and recommendation from the Community Design Review Board. The Director of
Community Development may approve minor changes.
4 3 -23 -92
2. The City Council waives the periodic reviews based on the procedures in City
code.
Seconded by Councilmember Zappa Ayes - all
2. 7:10 P.M. (7:20 P.M.), Preliminary Plat: Countryview Summit
a. Mayor Bastian convened the meeting for a public hearing regarding
revision of the preliminary plat for Countryview Summit.
b. Manager McGuire presented the staff report.
e. Director of Community Development Olson presented the specifics of the
report.
d. Commissioner Frost presented the Planning Commission report.
e. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Nick Arndt, representing the developer
Doyle Biggs, Owner, Gulden's Roadhouse
Christopher Srembath, 2908 Frank
f. Mayor Bastian closed the public hearing.
g. Mayor Bastian moved to accept staff recommendation to approve the
Countryview Summit preliminary plat as amended.
Seconded by Councilmember Zappa Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Rossbach
Nays - Councilmember Zappa
h. Councilmember Zappa moved to amend Mayor Bastian's motion and keep_ the
original Condition 1.
Motion died for lack of a second,
i . Council directed staff to bring back the f i n a l i z e d recommendations on
the Consent Agenda on April 13, 1992.
3. 7:40 P.M., Maplewood Estates, 2nd Addition
Land Use Plan Change (4 Votes)
Street Vacation
Preliminary Plat
Zoning Map Change (4 Votes)
a. Mayor Bastian convened the meeting for a public hearing regarding
development of the Maple Woods Estates Second Addition subdivision.
b. Manager McGuire presented the staff report.
c. Director of Community Development Olson presented the specifics of the
report.
d. Commissioner Frost presented the Planning Commission report.
5 3 -23 -92
e. Councilmember Zappa moved to not require an Environmental Assessment
Worksheet.
Seconded by Councilmember Juker Ayes - Councilmembers Juker, Zappa
Nays - Mayor Bastian, Councilmembers
Carlson, Rossbach
Motion Failed
f. Council-member Carlson moved to require completion of an Environmental
Assessment Worksheet o n this project as even though the developer has
not proposed f i 111 na i n any way. the drat nage Dattern and other natural
features may be altered.
Seconded by Mayor Bastian Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach
Nays - Councilmembers Juker, Zappa
Motion Carried
g-, Mayor Bastian moved to table Maplewood Estates _until completion of an EAW report.
Seconded Yy Councilmember Juker Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Rossbach
Nays - Councilmember Zappa
9:21 P.M. 5 Minute Recess
Reconvened at 9:30 P.M.
H. AWARD OF.BIDS
I. UNFINISHED BUSINESS
J. NEW BUSINESS
1. Front Setback Appeal: 1460 Myrtle Court
a. Manager McGuire stated the applicant has requested this item be
withdrawn.
b. The applicant, Mr. Thompson, appeared. before the Council and reaffirmed
his request .
c. Mayor Bastian moved to table until the applicant requests this item be
heard.
Seconded by Councilmember zappa Ayes all
2. Design Review: 1770 Gervais Ave. (Schwan Enterprises, Inc.)
a. Manager McGuire presented the staff report.
6 3 -23 -92
A
b. Director of Community Development Olson presented the specifics of the
report.
c. Board Member Thompson presented the Community Design Review Board
report.
d. David Lundberg, representing Schwan's Enterprises, Inc., spoke on behalf
of the proposal.
e. Councilmember Juker moved to. approve the _.plans (City. date stamp
February 13. 1992) for the building addition and s i t e p1 an revisions to
Schwan's Sales _ Enterprises, Inc. at 1770 Gervai s Avenue wi th the
following conditions:
1. Repeat the review in two years if the City has not issued a
building permit, for t h i s project.
2. Provide a sign for the handicap parking space.
3. Screen any new roof -top equipment.
4. Submit a cash escrow or an irrevocable letter of credit to the
City for any required work not completed by occupancy. The
amount of escrow required shall be 150% of the cost of the
unfinished work. The City must approve an agreement from the
applicant, granting the City permission to complete any
unfinished work.
Seconded by Councilmember Zappa
Ayes - all
3. Revision of Conditions and Time Extensions: Highwood Meadows Preliminary Plat
(Kayser)
a. Manager McGuire presented the staff report.
b. Director of Community Development Olson presented the specifics of the
report.
c. Mayor Bastian moved to approve the extension of the Highwood Meadows
Dreliminary D1at aaDroval for one year. subject to the March 25, 1991
conditions.
Seconded by Councilmember Zappa Ayes all
4., Authorization for Preliminary Architectural Design of Proposed Community Center
a. Manager McGuire presented the staff report.
b. Assistant City Manager Maglich presented the specifics of the report.
c. Jim Malley, representing the Community Center Advisory Committee,
appeared before the Council.
d. Councilmember Zappa moved to take no further action on the Commun t_y
Center.
e. Fred Richter and Duane Kell, Architects, Ankeny, Kell and Ankeny (AKR)
spoke on behalf of their firm.
7
3 -23 -92
f. Mayor Bastian moved to authorize entering i nto acontract with Ankeny
Kell and Richter ___for, anot -to- exce _ f ee of $29,_0 to pro the
preliminary design of the proposed community center and a n.o,t- to -exceed
$4,000 for reimbursable expenses.
Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach
Nays - Councilmembers Juker, Zappa
g. Councilmember Rossbach moved to approve up to $2,500 for. a model. of the
proposed community center.
Seconded by Councilmember Carlson Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach
Nays - Councilmember Juker, Zappa
5. Comprehensive Plan Update (4 Votes).
a. Manager McGuire presented the staff report..
b. Mayor Bastian moved to accept the Comprehensive Plan and w i l l set a date
under Item M -1 for Council1Staff. discuss ^ ion_
Seconded by Councilmember Rossbach Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach, Zappa
Nays - Councilmember Juker
6. Conditional Use Permit Review Process Ordinance (1st Reading)
a. Manager McGuire presented the staff report.
b Councilmember Zappa moved approval of lst reading of the Conditional, Use
Permit Review Process ordinance.
Seconded by Mayor Bastian Ayes - all
7. Roselawn Reconstruction Project 87 -01
St. Paul Water Utility Agreement
Little Canada Agreement
Concurrence of Award
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c. Councilmember Zappa moved to approve all three agreements.
Seconded by Councilmember Rossbach Ayes - all
8. Resolution: Legislative Redistricting
a. Manager McGuire presented the staff report.
b. City Clerk Lucille Aurelius presented the specifics of the report.
8 3 -23 -92
f
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. No one appeared.
d. Mayor Bastian introduced, the following Resolution and. moved. its
adoption:
92 -03 -33
RESOLUTION ESTABLISHING PRECINCTS AND DEFINING BOUNDARIES
WHEREAS, the State of Minnesota has established new legislative districts; and
WHEREAS, this redistricting causes changes in the present City of Maplewood
established precincts
NOW, THEREFORE, BE IT RESOLVED that the City Council of. Maplewood, Minnesota,
does hereby establish sixteen (16) precincts and defines their boundaries as follows.
Precinct No. 1 PARKSIDE FIRE DEPARTMENT
Bounded by Larpenteur Avenue on the South; County Road B on the
North; Rice Street on the Westerly and Highway 35E on the East.
Precinct No. 2 ST. JEROME'S SCHOOL
Larpenteur on the South, Highway 35E on the West; Highway 36 &
Roselawn on the North; DeSoto St. and Keller Lake Channel on the
East.
Precinct No. 3 EDGERTON SCHOOL
Roselawn Avenue on the South; Highway 36 on the North; DeSoto St.
on the West; Maplewood Dr. on the East.
Precinct No. 4 GLADSTONE FIRE DEPARTMENT
Larpenteur Ave. on the South, Recreation Trail and a portion of
Frost Avenue on the North and West; Prosperity Road and Hazelwood
on the East.
Precinct No. 5 GLADSTONE COMMUNITY CENTER
Recreational Trail on South; Highway 36 on the North; Maplewood
Drive on the West; Hazelwood on the East.
Precinct No. 6 HAZELWOOD FIRE STATION
Highway 36 on the South; County Road C on the North; Arcade Street
and Keller Parkway on the West; White Bear. Avenue on the East.
Precinct No. 7 RAMSEY COUNTY LIBRARY
County Road D and Highway 694 on North; Little Canada /Maplewood
Boundary Line on the West and White Bear Avenue on the East.
Precinct No. 8 CONCORDIA ARMS
Highway 36 and North St. Paul /Maplewood Boundary Line on South;
Highway 694 on North; White Bear Ave. on West; Century Ave. on
East.
Precinct No. 9 MAPLEWOOD CITY HALL
Recreational Trail on the South; Highway 36 on the North; Hazelwood
Street on the West; Ariel Street alignment on the East.
9 3 -23 -92
Precinct No. 10
RAMSEY COUNTY NURSING HOME
Larpenteur Ave. on South; North St. Paul Rd. on South East;
Prosperity and. Hazelwood on West; Recreational Trail on North;
North St. Paul /Maplewood Boundary on East.
Precinct No. 11
MAPLEWOOD .MIDDLE SCHOOL
Larpenteur on the South; North St. Paul /Maplewood Boundary Line on
North; North St. Paul Rd. on West; Century Ave. on East.
Precinct No. 12
BEAVER LAKE SCHOOL
Minnehaha on South; Larpenteur on the North; McKnight on West;
Ferndale St. and Alignment on East.
Precinct No. 13
EAST COUNTY LINE N0, 1
Highway 94 on the South; Minnehaha and Larpenteur on North;.
McKnight Rd and Ferndale St. and Alignment on West; Century Ave, on
East.
Precinct No. 14
CARVER SCHOOL
Lower Afton Rd. on the South; Highway 94 on North; McKnight Rd. on
West; Century Ave. on East.
Precinct No. 15
EAST COUNTY LINE NO. 2
Linwood Avenue on South; Lower Afton Road on North; McKnight Road
on West; Century Ave. on East.
Precinct No. 16 EAST COUNTY LINE.NO. 2
Ramsey Co /Washington Co. Boundary on the South; Linwood on North;
McKnight Rd. on West; Ramsey /Washington Co. Boundary on East.
Seconded by Ayes all
916' 1992 Fire Department Contracts
a. Mayor Bastian moved to approve the 1992 Contracts with the Fire
Departments.
Seconded by Councilmember Rossbach Ayes - all
K. VISITOR PRESENTATIONS
NONE
L. O0ONCIL PRESENTATIONS
1. Undeveloped Streets
a. Councilmember Juker stated there had been an accident on the undeveloped
street where approval was recently given to build a house.
b. Councilmember Juker moved to have. staff research the situation and
re. port back to Council
Seconded by Mayor Bastian
Ayes - all
2. Proclamation
a. Mayor Bastian commented on the accomplishment of April McManus, the
Hill- Murray student who appeared on national TV and won $25,000.
10 3 -23 -92
I
'
b. Mayor Bastian introduced the following, roclamation honoring April
McManus and moved its adoption:
WHEREAS, April McManus is a senior at Hill- Murray High School in
Maplewood; and
WHEREAS, April McManus was selected to take part in the Teen Tournament
of the TV game show Jeopardy; and
WHEREAS, April McManus was one of 15 teens nation -wide to compete in the
show's annual and
WHEREAS, April McManus won Jeopardy's Teen Tournament on Friday, March
6, 1992 in Hollywood; and
WHEREAS, April McManus will compete in the Jeopardy Tournament of
Champions this fall; and
WHEREAS, the City of Maplewood is proud of her efforts, and believes
that her performance is an inspiration to everyone;
NOW, THEREFORE BE IT RESOLVED, that I, Gary W. Bastian, Mayor of the
City of Maplewood, on behalf of the City Council and all residents within
the City, do hereby congratulate and commend April McManus for her
outstanding achievement of Champion in.Jeopardy's Teen Tournament,
AND, BE IT RESOLVED, that copies of this proclamation be transmitted to
April McManus as evidence of our pride and esteem.
IN WITNESS WHEREOF, I have hereunto set my hand this 23rd day of March in the
year of our Lord one thousand nine hundred and ninety -two.
Seconded by Councilmember Zappa Ayes - all
Councilmember Juker moved to waive the Rules of Procedure and continue the meeting
until balance of items have been handled.
Seconded by
Ayes - all
3. Spring Clean -Up Inquiry
a. Mayor Bastian stated he had been asked if the City was going to sponsor
a Spring Clean -Up Day as had been done in the past.
b. Mayor Bastian moved to refer the question to staff to research and
report back to Council.
Seconded by Councilmember Zappa Ayes - all
M. ADMINISTRATIVE PRESENTATIONS
1. Council /Manager Meetings
a. Mayor Bastian moved to set the next meeting for Monday, March 30, 1992
from 4:30 p.m. to 6:30 p.m.,
Seconded by Councilmember Zappa Ayes - all
11
3 -23 -92
N. ADJOURNMENT OF MEETING
Meeting adjourned at 10:34 p.m.
Lucille E. Aurelius
City Clerk .
12 3 -23 -92
COUNC14 /111IANAGER MEETING
OF THE
CITY COUNCIL OF THE CITY OF MAPLEWOOD
4 :30 p.m., Monday, March 30, 1992
Maplewood Room, City Hall
MINUTES
A. CALL TO ORDER
The Council /Manager meetin g P City of the Maplewood Ci Council was held in the
Maplewood Room, City Hall. The meeting was called to order by g Mayor or Carlson
Y
at 4:32 p.m.
B. ROLL CALL
Mayor Gary Bastian Present (Arrived at 6:25 p.m.)
Councilperson Dale Carlson Present
Councilperson Fran Juker Present (Arrived at 5:30 p.m.)
Councilperson George Rossbach Present
Councilperson Joseph Zappa Present
Others Present:
City Manager Michael McGuire
Assistant City Manager Gretchen Maglich
Community Development Director Geoff Olson
C. APPROVAL OF AGENDA
The following items were added to the agenda:
D. DISCUSSION OF COMPREHENSIVE PLAN UPDATE
D.1. Maple Woods, Second Addition
F. OTHER BUSINESS
4. Community Center Meeting Schedule
S. Council /Manager Meetings' Actions
Councilmember Zappa moved that the agenda be approved as amended. The motion
was seconded by Councilmember Rossbach and was approved.
Ayes: Carlson, Rossbach, and Zappa
Absent: Bastian and Juker
1
D. DISCUSSION OF COMPREHENSIVE PLAN UPDATE
Community Development Director Olson provided an overview of the updated
comprehensive plan stating that the significant changes in the document were the
revised land use maps, revised density tables, easier -to -read text, and the inclusion of
the new 1990 census data. It was the consensus of the Council that the updated
comprehensive plan update would be placed on the next regular meeting agenda as a
discussion item to determine the next step in its adoption.
D.1. Maple Woods, Second Addition
There was some discussion about the request from the developer of the Maple
Woods, Second Addition project to proceed with the public hearing process
during the time period in which the Environmental Assessment Worksheet (EAW)
is being prepared. No action was taken.
Community Development Director Olson left the meeting at 5:30 p.m.
Councilperson Juker arrived at 5:30 p.m.
E. UPDATE ON NEGOTIATIONS WITH FIRE DEPARTMENTS
City Manager McGuire reported on the status of the City's negotiations with the
Firefighters' Relief Association; the letter received from the Fire Chiefs Council stating
that the Fire Departments do not wish to continue their participation in the City's
HazMat Program; and a request to extend the deadline for the burn of the house at
1810 E. County Road B from May 1st to May 23rd with final demolition to occur in the
following week. It was the consensus of the Council to extend the deadline for
demolition to allow Gladstone Fire Department to schedule additional exercises in the
building.
F. OTHER BUSINESS
1. State Aid Cuts Update
City Manager McGuire reported that the Governor's proposal to cut Local
Government Aid would eliminate $627,000 of the City's current $655,000
LGA. He explained different methods of dealing with this revenue loss.
City Manager McGuire also reported that the State. Senate and House have
proposed finance bills which contain no LGA cuts and handle the deficit
by imposing State sales tax on all City purchases which are currently tax
exempt. This scenario would have a much smaller impact on the City's
budget than the .Governor's proposal. It was the consensus of the City
Council to schedule a budget workshop within the next several months to
review service delivery priorities and ways to handle future budget cuts.
2
II
Mayor Bastian arrived at 6:25 p.m.
2. o.S.H.A.
City Manager McGuire reviewed the components of the O.S.H.A. report
from the recent inspection of City Hall, the Public Works building, and the
Nature Center.
3. Battery Collection
City Manager McGuire distributed a memo from staff stating that since the
City no longer has a source who can accept household alkaline batteries
for recycling, the City should stop collecting hem and instruct people to
g P P
place them in the regular household garbage. Staff was directed to cover
the battery recycling container at the public counter in City Hall with a
notice that encourages residents to purchase and use rechargeable
batteries.
4. Community Center Meeting Schedule
City Manager Mcguire notified the City Council that a schedule of all of
the meetings required for the preliminary design of the proposed
community center was being compiled for presentation to the City
Council. It was the consensus of the Council that the architectural firm of
Ankeny, Kell, and Richter would make a presentation at the end of the
April 9th pre- agenda meeting regarding the upcoming meetings.
5. Council /Manager Meetings' Actions
City Manager McGuire distributed a memo from the City Attorney
regarding the definition of the different types of Council meetings and the
actions that can legally be taken at each type of meeting.
G. ADJOURNMENT
r
The meeting was adjourned at 6:35 p.m.
3
AGENDA NO. F -I
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: APPROVAL OF CLAIMS
DATE: April 6, 1992
It is recommended that the Council approve payment of the following claims:
A CCOUNTS PAYABLE:
$ 614, 647.35 Checks # 25465 thru # 25566
Dated 3 -12 -92 thru 3 -31 -92
$ 129.111.44 Checks # 16669 thru # 16811
Dated 4 -13 -92
$ 743 Total per attached voucher /check
register
PAYROLL:
$ 195, 969.67 Payroll Checks # 25 811 thru # 25966
dated 3-27-92
$ 39 772.44 Payroll Deduction checks # 25971 thru
# 25986 dated 3 -27 -92
$ 235,742.11 Total Payroll
$ 979, 500.90 GRAND TOTAL
Attached is a detailed listing of these claims.
lz
Attachments
FINANCE/APPRCLMS .AGN
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CITY OF MAPLEWOOD
0005
' EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS
FOR THE CURRENT PAY PERIOD
03/27/92 WALTER M GEISSLER
03/27/92 ROBERT D ODEGARD
03/27/92 PAUL INE STAPLES
nN
0133/27/92 ROBERT S ANDERSON
03/27/92 ROLAND B HELEY
03/27/92 NATALIE HILSGEN
03/27/92 JANET M GREW HAYMAN
lN
03/27/92 JUDITH A HORSNELL
'
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1 24. 27
1,866.10
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1,202.67
1,267.70 �
12.50
=
664.Z-`5 �
664.25
40 H `
1,248.50
_
03/27/92 MN GTATE COMM OF REVENUE
03/27/92 ICMA RETIREMENT TRUST-457
'
110 ,535.29 ��
9.
~-
CITY DF MAPLEWOOD
0006
EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS
FOR
THE CURRENT PAY PERIOD
002'
03 27 92
KATHLEEN M DOHERTY
1 1 13�2. 90
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4 0
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40 H `
1,248.50
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03/27/92 MN GTATE COMM OF REVENUE
03/27/92 ICMA RETIREMENT TRUST-457
'
110 ,535.29 ��
9.
Kil
CITY OF MAPLEWOOD
0.007
EMPLOYEE
GROSS EARNINGS AND PH t *HECKS
YROLL DEDUCTION C
FOR
THE CURRENT PAY PER I OD
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Kil
AGENDA NO. F---
AGENDA REPORT
T0: City Manager
FROM: Finance Director �---�
RE: DISPOSAL OF OLD FINANCIAL RECORDS
DATE: March 27, 1992
Authorization is requested to make application to the State for disposal
of old financial records.
BACKGROUND
For the past several years, the City has been microfilming its financial
records. The main reason for microfilming has been to conserve valuable
space in the City Hall -- microfilming results in a 96% reduction in the
number of file cabinets and space required for records storage. Once
records are microfilmed, the original copies are packed and sent to the
Public Works Building for storage. (The State Auditor requires that the
original copies be kept for six years.) The microfilm copies are kept in
the City Hall and copies are also in safe deposit boxes at a local bank.
Annually the City disposes of records that are over six years old.
However, before the records can be destroyed, the City is required by law
to submit the attached resolution and application for approval to the
State. It should be noted that the application requests approval to
destroy only the original copies. The microfilm copies will be kept as a
permanent record.
RECOMMENDATION
The attached resolution is recommended for adoption.
1
FINANCE /REMISPl AGN
RESOLUTION.
WHEREAS, M.S.A. 138.17 governs the destruction of city records; and
WHEREAS, a list of records has been presented to the Council with a
request in writing that destruction be approved by the Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA;
1. That the Finance Director is hereby directed to apply to the
Minnesota State Historical Society for an order authorizing
destruction of the records as described in the attached list.
2. That upon approval by the State of the attached application,
the Finance Director is hereby authorized and directed to
destroy the records listed.
fienneuxa. History Society
tSao Miss"ppi St.
St. Patul$ MN SSiOt
"PLICATION FOR AUTHORITY
TO DISPOSE OF RF I RRDS
For w" by Accords Panel
�ppk�tan No. pu
so, wsnucnon
• does m ' awtinuou�s �y to di:p�m of t muff teeor� rued =W be u d to �''''°°
retention uk.
�. Coenpkte ocizinal W three copies. Phaocopia are toteptabk.
3. Caapkte hem T t�wrw,ph
6 and I. Vsc reYwse tide to mmiaut rroords daa*im. If 00M :psae is seeded,
we paean paper.
4. Sid oc jiaal and two e*n to tbt addrea above.
r
• i; etwresed. The copy w 0l be �r &W�)• to �pw °f mold :.
3. � one �► until �
- It should be mained panctaneatty.
i. Additional copies Of that form are avaitabk at the address d
• for s2! Soctioe+ i rra4s •: btbwt:'r!t is the policy of the te9talaturs that the disposat and preservation of pudtk
NOTE Laws of 1971, Chap ere•
Aeords be controlled exclusively by
lnnesats Ststutot, Chapter 131 and by this wet, !lws, no prior, spK iat � general statute shall be h
r nt t disposal of brie records at • ttmo or in a m&nnor different than pimscrtb0d by such Chapter or by this
suvold to awttwuo or pro e M po public
a nd no neral or sp+c tat statute enacted subsequent to this set shalt be eonstrued to outtwxUf or prey e�nt Ow disposer of public Moords
act a pe
at a t ime of in a manner different than prescribed in chapter 131 or in this sot w+ioss K e�cpressly eaeenpts such reca�rds from ft provisions
9f s chapter and this act by apecific reference to th#s 64C60A."
1. Agency or Office
.E Divium or Section 3. Quantity of Accords
1 n..? Cubic feet
n 1
r
e. L=860n Of Accords
Mapl ewood Publ i c Works Bui 1 di ng
d. t certify that the (cords lis ted on this application are accurately
described, and that they ha no further administrative, 1094l, or fwcal
• val for this agency.
Authorized Signature (Type nacres below)
Date
Danzpl F Faiict
• • Title �l�One
Finance Director 770 -4513
I. Exceptions to . Destruction. (For use by Records oisposition Panel).
b. Laws other than M.S. 136.17 that tetat 10 ins v al FW1wil wo
sa fokeeping of the records:
None to our knowl edge
AUTHORIZATION: Under the WhOrfttr Of At.S. 136.776 K es Ranor
ordered 1 ha t the mordt lis ted on this application be destroyed, ex•
ospt as shown in !torn y.
Director, (Minnesota NlstOft&l SOCieth Date
L"islatiw or State Auditor
Date
Attomey General
Date
p,sc ripii on of Records. tytst D. Describe each ferias or type of record se parately. [dumber each series, beginning with ~ ".
•.
of records Eons nurnbers, Contents "a go, arrangerl�ent. original, C. Inclus ,
i b• erne pates
i
i tem No. duplicate, Or micrOfil"ed.
1
I
Schedule of Accounts
Batch Proof
G/L Balance Sheet &Trial Balance
Revenue & Expenditure Report
Operating Statement #2
Operating Statement #1
G/L Activity Report by Account
A/P Check Register
Bank Statements
Vendor Records
Original
Original
Original
Original
Original
Original
Original
Original
Original
Original
1985
1985
1985
1985
1985
1985
1985
1985
1985
1985
moo 0am"new go-go 0-
• ale's . ••..... •.•% •• • •�. ♦•. r M••
4L Own Up.
,ancel l ea Di rent Checks
No" Of noo�a, bm oonwK ashw a nQ. +t, ee inai,
#27407 - #32374
o.us
'AYROLL.RECORDS
INA NCIAL RECORn, Co .:
Original
1985
x P enditure Vouchers & Documents
Original
1985
irect Expenditure Vouchers & Documents
Orig final
1985,
ecei P t Books
Original
1985
#2804 - #3001 #54700 - #55199
original
- 1985
.abor Distribution. Reports
#3050 - #3431 ( P.W.)
19815
1985
Original
#49301 - #55709 (C.*H*)
_
1985 -
ehicle Equipment Mai ntenance Records
Original
1985
.mbul ance Billing Reports
Original
1985 -
Orkman ' s Comp. C1 aims
Original
1985
,ccident Reports
Original
1985
ay Ra Documentation
Ori gi nal
.1985
Peal th In surance surance Book
Original
1985 �.
;ancelled A/P Checks
Original
1985 _
#24533 - #26115
1985 '
•
Ori inal
1985
,ancel l ea Di rent Checks
9
#27407 - #32374
'AYROLL.RECORDS
ac n el l ed P Checks.
Original
1985
#013728 - #017716
#1001 - #4105
ii-weekly P /R Registers
y
Original
1985
/R Deduction Registers
original
- 1985
.abor Distribution. Reports
Original
19815
:m l o yee Reference Report
� S
Original
1985
.eave Hour Report
Orig
1985
• ime Sheets
Original
1985
AGENDA NO* 3 -
AGENDA REPORT
TO: Cit Mana
FROM: Finance Director
RE: 1992 TAX INCREMENT TRANSFERS
DATES April 3, 1992
PR
It is proposed that Tax Increment Fund #1 and #2 be consolidated
into one fund and that $3,076,590 be transferred from the new fund
to the Park Development Fund and the Street Construction State A Old
Fund as reimbursement for construction project expenditures.
BACK
Amendments to the Tax Increment Financin Plan approved b the
Council have allowed the poolin of mone received from the Cit
seven tax increment districts. Therefore, there is no lon an
reason to maintain two separate tax increment funds, Also,
consolidation of the two funds into one will simplif accountin
and financial mana
The proposed transfers will reimburse the Park Development and
Street Construction State Aid funds for expenses on Council
approved tax increment projects. In 1986 and 1.989 tax increment
bonds were sold to finance several projects. The bond sale
proceeds were deposited in the tax increment funds. As other funds
incur expenses for tax increment projects,, mone needs to be
transferred from the tax increment funds to the funds that incurred
the expenses.
The Council has also approved the use of tax increment revenues on
the Coummunit Center project and the Nature Center. Bonds have
not been sold for these projects but there is sufficient mone in
the tax increment funds to financ . e these projects.
Additional tax increment mone is also needed to finance the Fulk
propert purchase. The 1989 Tax Increment Bonds provided $75,000
for a Park Maintena Buildin However,, the Fulk propert
purchase cost $650.,832 which includes related costs. also, the
Park Development Fund has lost approximatel $31,959 of investment
interest b financin the purchase. Therefore , an additional
$607,791 should be transferred to the Park Development Fund from
the tax increment funds for the purchase of this property.
The following is a recap of the transactions proposed:
Balances in Tax Increment Funds on 1 -1--92
$1,524,853 Tax Increment Fund #1
2,624,512 Tax Increment Fund #2
4,149,365 Total balances for consolidated fund
Transfers
Projects financed by 1986 Bonds:
219,883 Transfer to St, const. State Aid Fund
67,832 Transfer to Park Development Fund
Projects financed by 1989 Bonds:
1 1 081,501 Transfer to Park Development Fund
Community and Mature Center Projects:
1 Transfer to Park Development Fund
Fulk Property Purchase:
607,791 Transfer to Park Development Fund
$3,076,590 Total Transfers
After these transfers are made, there would be a balance of
$1,072,775 in the tax increment funds.
RECOMMENDATION
It is recommended. that Tax Increment Fund #1 and #2 be consolidated
into one fund and that $3,076,590 be transferred from the new fund
to the Park Development Fund and the Street Construction State Aid
Fund as reimbursement for construction project expenditures.
AGENDA NO. F-m
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: PAYAIENT ON NORTH ST. PAUL WELL #5 DEBT
DATE: April 6, 1992
PROPOSAL
It is proposed that the $36,000 surplus in the W.A.C. Fund for the North St. Paul Water
District be used to pay the balance due on the North St. Paul Well #5 debt.
BACKGROUND
In 1971 the City of Maplewood entered into a 20 -year contract for water service with the
City of North St. Paul. In 1976 the contract was .amended to provide for a water surcharge
on Maplewood residents connected to the North St. Paul water system. The surcharge was
added to finance the construction of a fifth water well in North St. Paul that was needed due
to the increased water demands caused by residential construction in the northeast corner of
Maplewood. The cost of this well was $191,742.
In February of 1977, the City of North St. Paul began billing Maplewood residents the
surcharge. Currently the surcharge is $1.50 per month. After adding interest expense at a
rate of 7.5 % , deducting surcharge collections and past W.A. C. Fund payments of $44, 000,
the current debt on Well #5 is approximately $36,000.
The W.A.C. Fund for the. North St. Paul Water District currently has a surplus of $36,000.
The surplus has resulted from W.A.C. fees collected within the North St. Paul water service
district. Since this money is not needed for unassessed water system improvements within
the North St. Paul water service district, it would be appropriate to use it to reduce the debt
on the North St. Paul Well #5.
RECOMMENDATION
It is recommended that the Council authorize the payment of $36,000 from the W.A.C. Fund
for the North St. Paul Water District to the City of North St. Paul for Well #5.
DFF : lz
FINANCEMML.AGN
MEMORANDUM
To:. Michael A. McGuire, City Manager
From.: Robert D. Odegard, Director of parks & Recreatio
Subj: Donation to Maplewood Nature Center
Date: April 6, 1992
The Maplewood Nature Center has received a g enerous check of
$700 fro p m Rita Brenner for capital improvements at the Maple-
wood Nature Center. She has requested that $200 be used to
purchase trees, and $500 be designated anonymous for a -
Y pro
p
posed gazebo or other improvements.
The proper thank you has been sent to Rita Brenner,
Recommendation
It is requested that the City Council approve the acceptance
pp of
$7.00 from Rita Brenner and place the funds in a separate Maple-
p p
wood Nature Center fund for park development projects.
c: City Clerk
MEMORANDUM
To: Michael A. McGuire, City Manager
From: Robert D. Odegard, Director of Parks & Recreation
subj: Contribution to Maplewood Nature Center
Date: April 6, 1992
The Board of Directors of Camp Flaming ine have generously con-
g g y
tributed $500 toward the development of a Maplewood Nature Center
brochure.
It is requested that the $500 donation be accepted and laced i
p p n
a special account in the Maplewood Nature Center budget to be
used with the city's allocation to develop new Maplewood Nature
Cent P P
Center brochure.
c City Clerk
TED CHALGREN
Phone: 920 -8973
`71 /1
Personalized Insurance Service Since 1918
March 19, 1992
DONALD A. DAHL
, Phone: 920 -8973
Robert Odegard, Director
Parks & Recreation Department
1830 E. County Rd B
Maplewood, MN 55109
Dear Mr. Odegard:
The Board of Directors of Camp Flaming Pine has asked me to
send you a check for $500.00 to be used in developing a
brochure for the Maplewood Parks and Recreation Department.
We wish you success in this endeavor and hope that the
families.and children of your area will become more fam-
iliar with your parks and programs. Please send us a copy
when completed.
Best 1 �el laoert<��o
eel
e.
THEODORE H. CH LGREN, Treasurer
Camp Flaming Pine
CAMP FLAMING PINE
6161 WOODDALE AVE., S. I N C.
MINNEAPOLIS, MN 55 244 M 10 2
r
PAY
TO THE
ORDER OF_
First Bank Edina
Southdale Office
First B ank National
7001 France Avenue South
Edina, Edina. MN 55435
11 FOR
1319
17-2/910
19�
DOLLARS
III f - ,c.•--- ..______ -____" -
_
0 1 01 3_ 1 q II ' ' • 9 10000 - - ---.
2 2• 3 6 ? a p p
303811
BUSINESS • AUTO • HOME • LIFE • HEALTH • QYVESTMENTS
6161 WOODDALE
EDIIVA. NIVPI 55474
r1 G/
F '0.7
Dear Mr. McGuire:
Please be advised that on October 18, 1991, the Ci ty P of Maplewood initiated eminent
domain proceedings for the purpose of acquiring certain property that was owned in fee title
by Carl Pedro, Jr. The property consisted of approximately 42,000 p
square feet. The ur
q P P
of the acquisition was for drainage and ponding. After a viewing, two days of hearing expert
testimony, including engineering, the Commissioners awarded the amount of $21,000.00. The
City's Appraiser estimated the value of the property at approximately $12,500 - 13,000 and the
fee owner, Carl Pedro, estimated the value of the property for purpose of takin g in the
amount of $105,000.00. PARE Development funded the project by letter of credit was in the
amount of $35,000.00.
After meetings with PARE Development, yourself and our office, it was decided that
the best of course of action would be to a the award in order to finalize the taking. This
to p ay g
letter serves as a request to have the City Council authorize the completion of the
proceedings.
Sincerely yours,
BANNIGAN &KELLY, P.A.
Patrick J. Ke
PJK: ks
Aotien by Council:
BANNIGAN &KELLY P.A.
ATTORNEYS AT LAW
Endorse �.
409 MIDWEST FEDERAL BUILDING
Modifie
5TH AND CEDAR
Rejecte
SAINT PAUL, MINNESOTA 55101
Date
(612) 224 -3781
JOHN F. BANNIGAN, J R
PATRICK'J. KELLY
FAX (61 2) 223-8019
JAMES J. HANTON
JANET M. WILEBSKI
JOHN W. QUARNSTROM
April 6, 1992
Mr. Michael McGuire
Maplewood City Manager
Maplewood City Hall
1830 East County Road B
Maplewood, MN 55109
Re: Project 89 -07
Dear Mr. McGuire:
Please be advised that on October 18, 1991, the Ci ty P of Maplewood initiated eminent
domain proceedings for the purpose of acquiring certain property that was owned in fee title
by Carl Pedro, Jr. The property consisted of approximately 42,000 p
square feet. The ur
q P P
of the acquisition was for drainage and ponding. After a viewing, two days of hearing expert
testimony, including engineering, the Commissioners awarded the amount of $21,000.00. The
City's Appraiser estimated the value of the property at approximately $12,500 - 13,000 and the
fee owner, Carl Pedro, estimated the value of the property for purpose of takin g in the
amount of $105,000.00. PARE Development funded the project by letter of credit was in the
amount of $35,000.00.
After meetings with PARE Development, yourself and our office, it was decided that
the best of course of action would be to a the award in order to finalize the taking. This
to p ay g
letter serves as a request to have the City Council authorize the completion of the
proceedings.
Sincerely yours,
BANNIGAN &KELLY, P.A.
Patrick J. Ke
PJK: ks
CITY OF F- 8
................
q WOOD
MAPI-A 1�4
1830 E. COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109
>FFICE OF COMMUNITY DEVELOPMENT
612 -770 -4560
March 11, 1992
City Council
Maplewood City Hall
1830 East County Road B
Maplewood, MN 55109
HOUSING AND REDEVELOPMENT AUTHORITY ANNUAL REPORT - MARCH 1991 -
FEBRUARY 1992
Following is the Maplewood Housing and Redevelopment Authority's
Annual Report for March 1991 th rough February 1992. It was a y
busy year with eight meetings. The City Council ap pointed Lori
Tauer to the HRA in March of 1991 to fill the vacancy created b
the resignation of Dale Carlson. y
A list of the members and their
attendance is on page 5. Having monthly meetings has cut the
length of the meetings.
Proaram Participation
During the year, the City participated in three ro rams run b
the Metro HRA and P g y
four programs run by local lenders. I show
these seven programs in Exhibit B. A total of 423 housing nits
received aid through the rental g
g tal programs (Exhibit C) . Of these,
248 had families and 175 had elderly residents. The number of
units receiving Section 8 aid decreased from 173
last year to 160
in 1991. This is lower than the 189 Section 8 households in 1989
and the 168 Section 8 households in 1988. Under the loan
programs, 34 Maplewood households received more than $
Housing and Plannina Items Consi
The HRA considered a wide variety of housing and lannin items
in the last ear. These P g
y ese included the code amendment about
setbacks for single and double dwellings, the Share -A -Home
program and the rental housing maintenance code. We also
commented on the Ramsey County Comprehensive Housing g
Affordability Strat (CHAS) and discussed residential programs
for group homes. In addition, we reviewed the tax-exempt and
Equal Opportunity Employer
tax - increment financing for the Cottages of Maplewood West
housing development. The HRA spent several meetings working on
the Housing Plan as part of the Comprehensive Plan update. The
meeting about Saint Paul and Minneapolis rental housing
inspection programs was -most informative.
Other Areas of Involvement
Commissioner Fischer served on the Maplewood Seniors and Others
with Special Needs Advisory Committee and on the Home Share Task
Force Commission. Commissioner Fischer is also representing
Maplewood on the East Metro Senior Information and Referral
Advisory Committee.
Current and Emeraina Concerns
The Truth -in- Housing Ordinance went into effect on*
January 1, 1991, and sunsets on June 30, 1992. The HRA will be
reviewing and making recommendations to the Council about the
T -I -H Ordinance before the sunset.
After years of looking at senior housing needs, the HRA continues
to believe that support services are a necessary part of housing
for seniors. There are a wide variety of services available from
an equally wide variety of sources -- public, private, quasi
private and informal. Information on what is available and how
to get it is not always readily available for those in need.
Others are putting together a comprehensive directory of what
services are available throughout the region. However, there are
still areas of concern that we could be looking at locally.
Having the Maplewood Seniors and Others with Special Living Needs
Committee active should be a benefit to the City.
A more traditional area of concern to an HRA. is that of
neighborhoods with deteriorating housing. The HRA will review
the issue as appropriate and consider possible solutions to
lessen the problem. This is because Maplewood has areas of older
housing that could deteriorate if owners do not care for them.
In 1991, the Metropolitan Council adopted its task force report
calling for a regional housing plan. Many of its concerns are
already our concerns. We will review this and include any
necessary recommendations into'our work program.
Maplewood participates in the Share -a -Home program which is run
by Lutheran Social Services (LSS). This program has a 1992
budget of $20,954. This includes $10,754 from the Minnesota
Housing Finance Agency (MHFA), $6,000 from City and County grants
and from fees collected. Maplewood's share of the cost in 1992
is $3,000 because the program no longer receives Community
Development Block Grant (CDBG) funding. Because of a CDBG, we
had no funding cost in 1991. Maplewood' s share for this program
2
for 1993 will be about $3,300. 1 LSS has received applications
from 23 Maplewood residents since 1986 to be in the Share -a -Home
program. In addition, there have been 16 total matches and there
are now three active matches in Maplewood.
1992 -93 Work Program
1. Review and make recommendations to the City Council about
the Truth -in- Housing ordinance and program.
2. Review and make recommendations to the City Council about
the Metropolitan Council's Regional Housing Plan.
30 Continue to review ordinances and policies that may affect
housing,
Sponsor or review any necessary code or law revisions to
deal with problem areas in housing for City residents. This
will include reviewing the Truth -in- Housing Ordinance and
any changes about the inspection of rental properties.
49 Continue to participate in Metropolitan Council and MHFA
programs.
s. Monitor subsidized housing plans for consistency with the
City housing plan and the guidelines for tax - exempt, tax-
increment and Community Development Block Grant financing.
60 Keep informed on happenings and changes that will influence
the availability of low -to- moderate cost housing.
7. Use various media to improve public awareness of housing
issues and opportunities.
Media could include Maplewood in Motion, Maplewood Review,
St. Paul paper, sewer inserts, local cable - access TV, etc.
This should include information about housing programs and
developments in the City. The Maplewood in Motion could
have -items on T -I -H, housing maintenance codes, and one
explaining what each commission is and does. Another
suggestion is an article on each City commission, possibl
identifying the current commissioners. This is so the City
makes residents more aware of the role and opportunity of
citizen involvement in the City.
80 Encourage and aid in the provision of life -cycle housing,
including alternative housing for older adults.
Strive to develop a strategy for provision of various
support services for housing. These enable the elderl y to
continue to live independently in a suburban city like
3
Maplewood. Determine how Maplewood can.maintain an
information and referral service to aid older adults in
finding services. This could be done with help from East
Metro Senior Advisory Committee. Continue participation in
the Older- Adult Home -Share program as an alternative to
premature nursing home placement. Recommend necessary code,
law or policy revisions that will make the above possible.
90 Have a tour for the MRA, Council and Planning Commission
members of development and housing areas of interest or
concern in Maplewood.
Have the City Council .classify each of the above as high, medium
or low priority to Work on as time permits.
Working with the Council
If we feel additional input or guidance from the Council is
desirable, we will make a request for a shirt- sleeve work
session. The HRA also could make a presentation under the
"Visitor Presentation" item on the Council agenda.
Also included with this report, as Exhibit E (page 12), is an
item we thought might be of interest to you. This is a summary
of rental housing developed with tax. exempt financing. This
includes number of units, amount of the bond issue, fees paid,
and federal financing restrictions.
LORRAINE FISCHER, CHAIRPERSON
Maplewood Housing and Redevelopment Authority
Attachments
kr /hrarpt92.mem
f-
4
kr /anrepexA.mem
5
EXHIBIT A
HRA COMMISSIONERS
N-
ARpointed
Term. Expires
Thomas Connelly
1/84, 3/85, 7/90
7/95
1193 E. County Road B
( 55109 )
Lorraine Fischer
4/75, 3/81, 3/86, 3/91
3/96
1812 N . Furness St.
(55109)
Gary Pearson
11/89
3/94
1209 Antelope Way'
(55119).
Lori Tauer
3/91
3/93
467 Sterling Street S.
(55119)
Larry. Whitcomb
11/89
3/92
518 E County Road B
(55117)
ATTENDANCE
Connelly
Fischer Pearson
Tauer
Whitcomb
Meeting
4 -9 -91
x
x x
x
x
6 -11 -91
x
x x
x
7 -9 -91
x x
x
x
9 -10 -91
x
x
x
x
10 -8 -91
x
x x
x
x
11-12-91
x
x
x
12 -10 -91
x
x x
x
x
1 -14 -92
x
x x
x
kr /anrepexA.mem
5
EXHIBIT B
ACTIVE HOUSING PROGRAMS IN MAPLEWOOD
10 Managed by the MetroRolitan Council HRA
a. Deferred Loan Program - owner - occupied
(funded by MHFA) :
One deferred loan: Total of program was $2,980.
Maximum loan amount per application: $9000.
Households with an adjusted income of $8500 or less are
eligible for this aid. This program offers deferred
payment loans. The loan payment is deferred unless the
borrower transfers the property within ten years of the
loan date.. If this occurs, the loan amount must be
repaid to the MHFA, but without interest.
The purpose of this loan program is to help eligible
applicants repass their homes to correct deficiencies
directly affecting safety, habitability, energy use or
handicap accessibility,, The maximum loan amount per
applicant is $9000.
The State's data privacy act protects the locations of
the loan recipients.
b. Revolving Loan Program - Owner- occupied
(funded by MiFA)
No revolving loans: Total of program was $0
Maximum loan amount per application: $9000.
Households with an adjusted income of $15,,000 or less
are eligible for this aid. The program offers low -
interest (3%) loans to eligible applicants that are
unable to get rehabilitation funding aid from other
sources.
The purpose of this loan program is to help eligible
applicants repair their homes to correct deficiencies
energy directly affecting safety, habitability, use and
.
handicap accessibility. The maximum loan amount
available per applicant is $9000.
The State's data privacy act protects the locations of
the loan recipients.
:
6
c. Section 8 Rental Subsidy Program (funded by HUD):
Eligible tenants pay a maximum of 30% of their gross
income toward the monthly rent payment. The difference
between the rent that the tenant can afford and the
total rent is the Section 8 paid to the landlord by
HUD. In December 1991, 160 Maplewood households (47
senior and 113 family) were receiving rental help. See
Exhibit C for more information about this program.
2. Managed by Local Lenders
a. Home Improvement Loan Program (funded by MHFA):
The MHFA made 3 loans for a total of $19,640 in 1991.
Households with an adjusted annual income of $27,000 or
less may be eligible for home improvement loans of up
to $15,000. The MHFA determines the loan interest
rates (3 - 9 percent) by the borrower's income.
b. Home Energy Loan Program (funded by MHFA):
The MHFA made 20 loans for a total of $66,302 in 1991.
Homeowners may be eligible for loans at 8 7/8 percent
interest rate. Under this program, loans of $1,000 to
$5,000 are available for energy efficiency related
improvements only. There are no income limits.
c. MHFA Single Family Mortgage Loan Program
(funded by MHFA)
The MHFA made 10 loans totalling $690,000 in 1991.
This program is for first-time home buyers (FTHB). To
qualify, an applicant's adjusted gross household income
cannot exceed $3.3,500 to buy an existing dwelling unit
in the Twin City metro area. The below- market interest
rate mortgage money is available for the purchase of
existing single- family units, town homes, condominiums
or duplexes.
d. Homeownership Assistance Fund (HAF) (funded by FIFA)
The MHFA made 0 HAF loans in 1991.
Through.this program, qualifying lower - income MHFA home
mortgage recipients could receive downpayments and help
* with their monthly payments. Households must have an
adjusted annual income of $26,000 or less for this
program.
kr \anrepexB.mem
rA
EXHIBIT C
RENTAL ASSISTANCE PROGRAMS
Existing Units - Section 8
Household,TyRes
Family
Elderly
Totals
One Bedroom
27
11
38
Two Bedroom
68
36
104
Three Bedroom
16
0
--16
Four Bedroom
_ 2
0
100
Three Bedroom
113
47
160
Of these 160 units,
138 are in multiple
dwellings,
14 are in
double dwellings and
8 are in single dwellings.
Section 8 and Section 236
Family Units
Archer Heights(1)
Lundgren
Maple Knolls
Totals
One Bedroom
30*
-
3
33
Two Bedroom
55 **
13
32
100
Three Bedroom
4 * **
16
20
26
Handicapped
=
2
89
29
57
175
Elderlv Units
Archer Heights(1) Concordia Village(2) Totals
Arms on Woodlynn
One Bedroom 64 * * ** 124 20 208
Two Bedroom 40 40
(1) Archer Heights has 121 Section 8 units, 27 Section 236
units and 20 market rate units. Section 8 and 236
income guidelines are the same. Section 8 and 236 rent
guidelines vary.
(2) The Village on Woodlynn has 31 lower and moderate
income units (including 12 Section 8 Units).
*There is also 1 market rate unit.
* *There are also 8 market rate units.
** *There are also 2 market rate units.
* ** *There are also 9 market rate units.
0 s
Section 8 and 236 Income and Rent Ceilings
Household Size (Persons
Maximum Annual Gross Family Income
1
$16,800
2
$19
3
$21
4
$24,.000
5
$25,900
6
$
7
$29,750
8
$31
Maximum Allowable Rent
Unit Type (Includes gas and electricity)
One Bedroom $526 /month
Two Bedroom $619 /month
Three Bedroom $774 /month
In the metropolitan area, the Section 8 and 236 programs are
available only to the very low income - 50% or less of the median
income for the metropolitan area.
kr /anrepexc.mem
9
EXHIBIT D
HOUSING AND PLA NNING PROPOSALS CONSIDERED
Meeting„ Date Item Action Taken
4 -11 -91 19 Discussion of Certificate
of Occupancy programs
(Minneapolis and St. Paul)
2. Code Change: Side yard Recommended
Setbacks no changes
6 -11 -91 1.
Discussion of Certificate
Of Occupancy Programs
(Maplewood)
20
Ramsey County Comprehensive Recommended
Housing Affordibility
changes
strategy (CHAS)
3.
1990 - 1991 Annual Report
Recommended
changes
7 -9 -91 is
1990 - 1991 Annual Report
Recommended
changes
2.
Setbacks for single
Recommended
and double dwellings
changes
9 -10 -91 1.
Residential Programs
Discussed
and tabled
2.
Share -a -Home program
Recommended
keeping program
10 -8 -91 1.
Residential Programs
Recommended
law change
20
Cottages Of Maplewood
No Action
West
3.
Rental Housing Maintenance
Tabled
Code
10
11 -12 -91 1. Rental Housing Maintenance Recommended
Code approval
2. Housing Plan Update Discussed
and tabled
12 -10 -91
1 -14 -91
kr \anrepexD.mem
1. Housing Plan Update
2. Cottages of Maplewood
West
1. Housing Plan Update
Recommended
revisions
and tabled
Recommended
approval
Recommended
approval
11
EXHIBIT F
RENTAL HOUSING DEVELOPED WITH TAX- EXEMPT FINANCING
Annual Fees Received **
Initial Fee
No. Bond Issue at Bond
Project Name of Units Amount Closing 1986 1987 1988 1989 1990 1991
1986 Occupancy
Maple Ridge Apartments 100 $4,100,000* $10,250 $5 $5,125 $5,097 $5,070 $5,028 $5
1695 E. County Road D (5)
Silver Ridge Apartments 186 4,800,000* 12,000 6 6,000 5,919 5,869 5 5,756
2330 -2380 Stillwater Avenue (8)
1987 Occupancy
Century Ridge Apartments 75 2,900,000* 7,250 3,625 3,625 3,625 3 3 3
89 N. Century Avenue (3)
Hazel Ridge Senior Apts. 75 4,385,000 10 5,494 5,494 5,494 5,494 5,431 5,362
2730 Hazelwood (3)
1989/90 Occupancy
Beaver Creek (Pondview) Apartments 180 8 21 10,625 10,625 6,936 6,687 7,006 6,981
2565 + 2585 Ivy Avenue (9)
The Village on Woodlynn 60 2,600 6 N/A N/A N/A N/A 6,120 * **
r*a (The Cottages of Maplewood) (2)
2120 Woodlynn Avenue
TOTALS 676 $27,295,000 $68 $30,869 $30,869 $27,071 $26,745 $33,029 $26,725
(30)
O These are the number of handicapped units in the project
* Subject to pre -1986 Federal tax - exempt financing requirements
** Payment will continue to be received over the life of the bond issue
* ** The Village on Woodlynn over -paid the City in 1990 so the City did not bill them in 1991.
Federal Tax - Exempt Financing Restrictions
1. Bond Issues Prior to 1 -1 -86 2. Bond Issues After. 12 -31-85
M - 20% of units must be occupied by households with adjusted gross - 209 of units must be occupied by household with adjusted gross income
income of 80% less of the area median ($28,080 in 1986). 50% or less of the area median or 40% of the units must be occupied
_ In Households of one to four persons all were subject to the same by households with adjusted gross incomes 60% or less of the area
�-+ household income requirement. median,*
One -time income certification for each household. Once certified, a - The City elects which of the above tests it wants, dependent upon its
- household could remain and be counted as low - income household even if housing needs. This decision cannot change.
M income increased above the maximum. - An income adjustment is required for household size.
Compliance with these rules was required for 10 years. - Maximum allowable rent cannot exceed 30% of the annual low - income
No state bond issue volume cap for multiple- family housing. ceiling for the units subject to the quotas.
Cost of issuance could not exceed 3% of the issue. - Compliance with these rules is required for 15 years.
• A state bonding volume cap applies to all residential bond issues.
All issues are subject to state -wide competition.
*Adjusted gross income is calculated by subtracting $750 for each adult and - Cost of issuance cannot exceed 2% of the issue (SFD under $20,000,000
$500 for each child from a household's gross income. Thus income ceiling is - 3.5% over $20,000,000 - 2 %)
periodically evaluated by the Department of Housing and Urban Development
(HUD).
mb\rpt\rentat2
HRA Minutes of 3 -10 -92
-2-
ommissioner Connelly declined.
Comm sioner Connelly moved to cast a w ite ballot.
Commiss ones Whitcomb seconded A es-- Connelly, Pearson,
auer, Whitcomb
Abstentions -- Fischer
Nominations wer accepted fo vice chairperson.
Commissioner Conne y mov d Larry Whitcomb be elected as
vice chairperson.
Commissioner Fischer a onded
Commissioner Conn ly move to cast a white ballot.
Commissioner Ta er seconded Ayes -- Fischer, Connelly,
Pearson, Tauer, Whitcomb
Nominations were accepted for secr ary.
Commissi er Connelly moved Lori Taue be elected as
0
secreta
Commissioner Fischer seconded
Co 'issioner Connelly moved to cast a white llot.
ommissioner Whitcomb seconded Ayes-- Fische Connelly,
Pearson, Tauer Whitcomb
b. 1991 -1992 Annual Report
co
Ken Roberts, Associate Planner, presented the staff report.
The commissioners discussed the report and made some
corrections. Staff was directed to make these amendments
and submit this report to the City Council for approval.
Commissioner Tauer moved approval of the 1991 -1992 annual
report as amended.
Commissioner Whitcomb seconded
-in- Housing ordinance
Ayes - - Fischer, Connelly,
Pearson, Tauer, Whitcomb
Ken Roberts sociate Planner, presented the staff report.
Mr. Ro s said Truth -in- Housing ordinance appears to
be rking well. The has not received any complaints
rom the realtors since the t -up problems were resolved.
Action by Council:
Endorse .. ._
Modified„,
MEMORANDUM Rejected...
Date
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT: Preliminary Plat Time Extension
.APPLICANT /OWNER: Nelson Properties
PROJECT: Gervais Overlook
DATE: April 6, 1992
SUMMARY
INTRODUCTION
Nelson Properties is requesting a one - year time extension for the
Gervais Overlook preliminary plat. This property is on Arcade
Street next to Little Canada in northwest Maplewood. (See the
maps on pages 4 and 5.)
BACKGROUND
The City originally approved this
1.3, 1984. The City has given the
extensions. The most recent time
1991, subject to the original nine
preliminary plat on .February
plat seven one -year time
extension,was on April 22,
conditions.
DISCUSSION
F 9
A Ramsey County Court awarded this property to Nelson Properties
on February 13, 1992. The former owner, Donald Nelson, used
funds of Nelson--properties-to purchase th - i - s -- property - and
to repay those funds. Since Nelson Properties has just taken
ownership of the property, they.. have not had time to decide what
to do with this site.
RECOMMENDATION
Approve a one -year time extension for the Gervais Overlook
preliminary plat, subject to the February 13, 1984 conditions of
approval.
REFERENCE
Past Actions
February 13, 1984: The City Council approved the 20 -lot single -
dwelling preliminary plat, subject to nine conditions.
February 11, 1985: The City Council approved a one -year time
extension for this preliminary plat.
September 23, 1985: The City
Frattal one final plat for the
Sixteen) of the development.
Council conditionally approved the
five westerly lots (Twelve through
February 10, 1986, February 9, 19 8 7 , February 8 , 1988, February
27,,1.989, March 26, 1990 and April 22, 1991: The City Council
approved one -year time extensions for part of the Ge rvais
Overlook preliminary plat. These time extensions were for the
part of the plat not included in the Frattalone Addition (Block
One and Lots One through Eleven, Block Two).
Planning
Section 30 - (e) of the City Code states " For one year following
peel iminary� plat approval and for two (2) I following final
approval, unless the subdivider and the City agree otherwise, no
amendment to a comprehensive plan or official control shall apply
to or affect the use, development density, lot size, lot layout,
or dedication or platting required or permitted by the approved
application. Thereafter, pursuant, to its regulations,, the City
may extend the period by' acgreement with the subdivider and
subject to all applicable.performance, conditions and
recauirements, or it may quire. submission of a new application,
unless substantial physical activity and investment has occurred
in reasonable reliance on the approved application and the
subdivider will suffer substantial financial damage as a
consequence of a requirement to submit a new application. ."
kr \memo2.mem (4 - 29)
Attachments
1. Location Map
2. Property Line /Zoning Map
3. Preliminary Plat
E
I
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• • - PRELIMINARY PLAT' FOR 20 LOTS
°��• - Fi nal pl atted as the Fratta.lone .
*Addition on* 9- -23 -88
�.�....;..�..: •. -. .. - - - -. -- . 5 Attachment 3
Applicant's Site
owl
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Action by Council
Endorse
Modified.......,.,.
MEMORANDUM Re j ecte .
Date
TO: City Manager
FROM Director of Community Development
SUBJECT: Countryview Summit Preliminary Plat
DATE: April 6, 1992
On March 23, the City Council approved the Countryview Summit
preliminary plat in. concept. The Council asked staff to prepare
a . specific motion for the April 13 consent agenda.
The Council made the following motion on March 23:
Approve the Countryview summit preliminary plat, subject to the
following conditions being completed before final plat approval:
i. The developer shall.move Duluth Court to the east to
increase the setback from the west property line.
2. The City Engineer approving final grading, utility,
drainage, erosion control and street plans. The drainage
and utility plans shall include a five- foot -high, vinyl -clad
chain link fence at the high water mark around the pond in
Outlot A. The developer shall revise the drainage and
grading plans to direct most of the storm -water run -off to
the pond on Outlot A. The erosion control plan shall be
consistent with the Ramsey Soil and Water Conservation
District Erosion and Sediment Control Handbook.
39 The Director of Community Development approving a tree plan.
The Director must approve this plan before any grading
begins or the City approves the final plat.
4. The final plat shall have drainage and utility easements
along all property lines. These easements shall be 10 feet
wide along the front and rear property lines and 5 feet wide
along the side property lines.
50 The City Engineer approving a signed developers agreement
and escrow for any uncompleted public improvements, driveway
to Highway 61 or landscaping and tree planting required by
the City. This agreement shall also include the
installation of four street lights, primarily at street
intersections. The exact location and type of lights shall
be subject to the City Engineer's approval.
610 Provide a driveway and public easement from the end of
Duluth Street to Highway 61. The driveway must meet Fire
Code standards. The developer shall put posts and a chain
across the drive at Duluth Street.
70 Grant to the City a temporary 100 - foot - diameter cul -de -sac
bulb.easement for Duluth.street, unless the developer
constructs a driveway to Highway 61
80 Show a drainage and utility easement on Lot 13, Block 2 for
any area planned as part of the storm- water-pond.
919 The developer getting easements for all off -site grading and
utility work.
10.0 Show Outlot B as a public right -of -way for Lydia Avenue.
11. Change the name of Countryview Court or Countryview Circle
to a name acceptable to the Director of Public Safety,
12. The developer must obtain the approval of.the Community
Design Review Board for the landscaping of the cul -de -sac
islands.
If the developer decides. to final plat part of the preliminary
plat, the Director o•f Community Development may waive any
conditions that do not apply to the final plat.
go \b- 2 :Country .mem (4)
2
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9 Attachment 3
F---.Il
Action by Council:
Endorse -
AGENDA REPORT Modifie .®
Rejected.
Date _.�.- �... .
To: City Manager Michael McGuire
From: Director of Public,Safety Kenneth V. Collins:
Subject: 1992 Dispatching Agreement
Date: March 19, 1992
Introduction
The 1992 dispatching agreement between the City of North St. Paul and the City
of pp
Maplewood has been approved and signed by representatives of the City of
p
North St, Paul.
Recommendation
It is recommended that the agreement be reviewed and approved by the Maplewood
City Council.
Action Required
Review and approval of the City Council. Upon approval, signature of the
Mayor, City manager and City Clerk. The two copies of the agreement should be
returned to Public Safety for distribution after they have been signed.
KVC:js
Attachments
.Aotio-11 by Counoi i
AGENDA REPORT
To: City Manager Michael McGuire
From: Director of Public Safety Kenneth V.
Subject: St. Paul Fire Training Facility
Date. April 2, 1992
Introduction
Endorsed
Modi fied.. , -.-
Rejected
�t�te
Collins��
F- /01.."
The City of St, Paul has a fire training. f a c i l i t y near Energy I Park, which they
would like to make available to fire departments in the City of Maplewood.
Background
St. Paul has presented a contract to the City of Maplewood for the use of its
training facility, which includes a drill tower, burn simulation building,
haz /mat training pads, pump test pit a-nd a classroom.
Their fee for the u.se of the facility is $150 per three -hour training session.
Fire Marshal James Embertson has visited the training site and feels that it
would-be of benefit to Maplewood firefighters.
To simplify matters, it is felt that the contract should be between the City
of St. Paul and the City of Maplewood. In that way, St. Paul would bill
Maplewood; and we would then bill whichever Maplewood fire department had used
the facility.
Recommendation
It is recommended the City of Maplewood enter into an agreement with the City
of St Paul for the use of its fire training facility.
Action Reau i._red
Submit to the City Council for their approval.
KVC : is
Attachment
AGREEMENT
THIS AGREEMENT made and entered into by and between the City of
Saint Paul Department of Fire and Safety Services (hereafter Saint
Paul Fire) and City of (hereafter ) .
WHEREAS, Saint Paul Fire and wish to detail the
terms of use of Saint Paul Fire's, training facility at 1683 Kasota
Street, Saint Paul, MN by
WHEREAS, the parties have hereinafter set forth the terms of said
use by 0 '
NOW, THEREFORE, it is hereby agreed by and between the parties as
follows:
1. By prior arrangement with Saint Paul Fire Chief, the
Fire Department may use the training
facilities for firefighters located at Saint Paul's Fire
Training Center located at 1683 Kasota Street, Saint
Paul, Minnesota.
2. Saint Paul will make such training structures and devices
available to during evening and weekend
hours on the dates requested by subject to
Saint Paul's own prior commitments.
30 will pay Saint Paul the amount of one
hundred and fifty dollars ($150.00) per three (3) hour
training session. Sessions shall be held quarterly or
more often as determined by as approved by
Saint Paul as to the precise dates.
4. Facilities designated for use shall be
the Drill Tower, the Burn Simulation Building, the
Haz /Mat Training Pads, the Pump Test Pit, and a
Classroom.
50
agrees to defend and hold Saint Paul
harmless from any claims which may be made against Saint
Paul in any way resulting from use of the structures,
devices, and apparatus described above by
except for any claims resulting from negligence on the
part of Saint Paul. will pay Saint Paul's
reasonable attorney's fees, costs, and disbursements
incurred as a result of any claims brought arising out
of said use.
6. This agreement will continue in full force and effect
until such time as it is canceled by either party by
giving sixty (60) days written notice to the other party
of cancellation.
0
IN WITNESS WHEREOF we have hereunto set our hands and seals this
day of 19910
Approved as to forme City of Saint Paul
Assistant City Attorney
By
Mayor
City Clerk
Director of Finance
City of
By
Mayor
By
City Manager
Fire Chief
G -/
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT: Utility Easement Vacation
LOCATION: Maplewood Mall
DATE February 26, 1992
INTRODUCTION
Corporate Property Investors, the owners of the Maplewood Mall,
are asking the City to vacate part of an existing utility
easement. This easement is on the southeast part of the
Maplewood Mall property just east of the Sears store. The Mall
is preparing this part of their property for a possible new J.C.
Penney's store and a parking deck. The proposed store would go
across the existing easement. (See the plan on page 5.) The
Mall owners built a new sanitary sewer line to the east of the
existing sewer line. This sewer line is along the ring road.
They are requesting that the City vacate the easement above the
old sanitary sewer line.
BACKGROUND
January 28, 1992: The Community Design Review Board (CDRB)
approved plans for a proposed J.C. Penney's store and a parking
deck. The Maplewood Mall owners are planning these for the
southeast part of their property, just east of the Sears store.
DISCUSSION
State law allows the City to vacate any public easement if the
vacation is in the public interest. The proposed vacation would
be in the public interest. The City will not need the easement
because the Maplewood Mall owners built a new sanitary sewer line
to replace the existing line.
RECOMMENDATION
Adopt the resolution on page 6. The resolution vacates a utility
easement on the southeast part of the Maplewood Mall property.
The City is approving this vacation because.
19 It is in the public interest.
2. The City will not need this easement because the Maplewood
Mall owners built a new sewer line to replace the existing
sewer line.
The City shall not file the vacation resolution until the owners
record with Ramsey County a utility easement for the new sewer
line.
kr /memo66.mem
Attachments
11 Location Map
20 Property Line /Zoning Map
39 Site Plan
4. Easement Vacation Resolution
2
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5 Attachment 3
VACATION RESOLUTION
WHEREAS, Corporate Property Investors applied for the
vacation of the following - described easement:
That part of a utility easement dedicated on the plat of
MAPLEWOOD MALL ADDITION variable in width from 40.00 to
50.00 feet lying. within Lots 5, 10, and 14, Block 1, of said
MAPLEWOOD MALL ADDITION, according to the recorded plat
thereof and situate in Ramsey County, Minnesota. The center
line of said variable width utility easement is described as
follows:
Commencing at the southwest corner of the Northwest Quarter,
Section 2, Township 29, Range 22; thence on an assumed
bearing of East along the south line of said Northwest
Quarter a distance of 647,, 81 feet; thence North at a right
angle to said south line of the Northwest Quarter a distance
of 72.00 feet to the south line of said Lot 10, Block 1,
said MAPLEWOOD MALL ADDITION; thence East along said south
line of Lot 10, a distance of 160.00 feet; thence North a
distance of 11.00 feet; thence East a distance of 345.00
feet; thence North 41 degrees 42 minutes 31 seconds East a
distance of 103.17 feet; thence East a distance of 36.27
feet to the point of beginning of the center line to be
described ;, thence North 00 degrees 08 minutes 03 seconds a
distance of 1152.42 feet; thence North 89 degrees 49 minutes
20 seconds East a distance of 589.68 feet to the easterly
line of said Lot 14, Block 1, MAPLEWOOD MALL ADDITION and
there terminating.
WHEREAS, the history of this.vacation is as follows:
10 A majority of the property owners abutting this
easement, signed a petition for this vacation;
2. The Planning Commission discussed this vacation on
March 16, 1992. They recommended that the City Council
approve this vacation.
3. The City Council held a public hearing on
, 1992. City staff published a
notice in the Maplewood Review and sent notices to the
abutting property owners as required by law. The
council gave everyone at the hearing a chance to speak
and present written statements. The Council also
considered reports and recommendations from the City
staff and Planning Commission.
6 Attachment 4
WHEREAS, aft the Cit approves thi vacation, public
interest in the propert will g o to the followin abuttin
properties:
Lots 5, 10 and 14 Block -1 of the Maplewood Mall Addition in
.Section 2. Township 29, Ran 22,
NOW, THEREFORE, BE IT RESOLVED that the Cit Council approve
the above - described vacation for the followin reasons:
16 It is in the public interest,,
29 The Cit will not ne this easement because the
Maplewood M owners built a- new sewer line to replace
the e xistin g sewer line,
This vacation is subject to the propert owners dedicatin a
new utilit easement for the new sewer line.
Adopted on 1992o
7
mb/res/malladdn.vac
Planning Commission -2-
Minutes of 3 -16 -92
5, NEW BUSINESS
a. Utility Easement Vacation: Maplewood Mall
Ken Roberts, Associate Planner, presented the staff report.
Commissioner Rossbach asked Mr. Roberts to explain the
definition of "public interest" and asked staf f to comment
on how this proposed vacation is in the public interest.
A representative of Corporate Property Investors explained
that the new sewer line has been constructed and they are
now requesting vacation of the easement above the old
sanitary sewer line
Commissioner Frost moved the Planning Commission recommend
adoption of the resolution which vacates a utility easement
on the southeast part of the Maplewood Mall property. The
City-is approving this vacation because:
1. It is in the public interest.
2. The City will not need this easement because the
Maplewood Mall owners built a new sewer line to replace
the existing sewer line.
The City shall not file the vacation resolution until the
owners record with Ramsey County a utility easement for the
new sewer line.
Commissioner Fischer seconded
Ayes -- Anitzberger,
Axdahl, Fischer, Frost,
Gerke, Martin, Pearson,
Sigmundik, Sinn
Nays -- Rossbach
The motion passed.
4. APPROVAL OF. AGENDA
Since the agenda was t approved before the previous item,
Chairperson Ax %Ad as ed if there were any agenda changes.
Commissioner Fer requested " 6 - OLD BUSINESS, a - Maplewood
Estates Second i ion" be added to the agenda.
Commissioner FiscY/er'Npoved approval of the agenda as amended.
Commissioner Margin secd[ided
Ayes-- Anitzberger, Axdahl,
Fischer, Frost, Gerke, Martin,
Pearson, Rossbach, Sigmundik,
Sinn
The motion pqlssed.
1'
#t,
MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand, Associate Planner
SUBJECT: Conditional Use Permit
LOCATION: 2051 Larpenteur Avenue
APPLICANT: Mounds Park Academy
PROJECT: Building Addition and Site Modifications
DATE: March 3, 1992
SUZY
INTRODUCTION
G -z
Mounds Park Academy is requesting a conditional use permit (CUP)
to build two additions and expand their recreation areas. They
propose to:
a. Add a 16,300- square -foot, two -story addition on the
west side of the building. This addition would have a
gymnasium, 690 -seat auditorium and classrooms.
b. Add a new 4 square -foot, one -story entry on the
south side of the building. This addition would have
classrooms and offices.
c. Expand the parking lot and bus access on the south side
of the building and extend the west parking lot 58 feet
to the north. The parking and drive areas would have
concrete curbing. The applicant would build a six -
foot -tall wooden screening fence on the west and south
sides of the westerly parking lot.
d. Improve the soccer fields to make two regulation -size
fields, build a new softball field, build four new
tennis courts and a hockey rink. The applicant
proposes to install lights around the tennis courts and
north soccer field for night play.
e. Add landscaping in and around the parking lots and
driveways.
Code requires a CUP for schools. There has not been a CUP issued
for Mounds Park Academy,
CRITERIA FOR APPROVAL
Section 36- 442(a) states that the City Council may approve a CUP,
based on the nine standards for approval. Refer to the findings
in the resolution on page 12.
DISCUSSION
Traffic
Five neighbors, two of whom are for this expansion, complained
that the traffic from the westerly parking lot seeds through
p g
their neighborhood. Police Chief Ken Collins told me that this
has been a problem for many years, since Hill High SchoO1 used
the building more I than 20 years ago. Ms. Paula Miller, of Mounds
Park Academy, said they have tried many ways to solve the traffic
problems, such as:
1. Notifying parents and students once a year in the Academy's
newsletter to drive cautiously and obey all traffic signs.
They print a reminder when there are complaints.
2. Disciplining students caught speeding.
3. Installing a speed bump at the westerly access drive and a
stop sign at Ruth Street,
4, Notifying School District 622, the other user of the
westerly access drive, to drive cautiously,
Staff recommends that the Council include the following
conditions in the conditional use permit for the Academy:
16 Require a driveway from the School District's parking lot to
Beebe Road if the Academy purchases the school district's
building. The Council may then require that the Academy
chain off the westerly driveway.
Mr. Dick Julander, the School District's Director of
Business Services, said they are not interested in having
this driveway on their site, since the may move. If the
Y Y y
were to stay for a long term at this property, it would be
an option they would consider. The Academy has the first
right to purchase this property if the School District
offers it for sale,
2. Require that the Academy chain the westerly access for
evening events if they become a problem. Council should
consider this at future reviews of the CUP, particularly if
the Maplewood Community Theater uses this auditorium. Right
now, however, the Academy is not planning to increase
enrollment and they are only planning one theater production
each year.
Parking Lot and Site Lights
The. lights have the potential to cause a nuisance to the
neighbors. The applicant should direct or screen all lights s
g o
2
the bulbs cannot be seen. Code d does not allow light intensity to
exceed one foot - candle at a residential •
idential lot line.
Council should consider a turn -off -•
lights: as art o time for the tennis court
p f the CUP. 10 p,m, would be •
com a reasonable time
to turn off the lights. (For comparison, Maplewood allows
lighted park tennis courts o their
n until 1.1:00 p.m, The Parks
Director has told me, however, that
kited to .� there are often complaints
about lighted tennis courts in City parks. Co u n cil � ncil also should
restrict the tennis
court lights to the school's use and
allow them for the public* not
p c, This would reduce a potential
nuisance. The applicant is not '
proposing the courts for public
use, but it is something the may cons'
Y y ides.
Foot Traffic
Several neighbors object to t runn along
,r homes on t 7 he students runni the we
lot line behind their g west
he school grounds. This disrupts
the homeowner's privacy* p
p, y. Ms. Anderson, of 1772 Ruth Stree
explained that this rennin takes '
when. each g plane as often as every hour
gym class is out exercising.
The school grounds are u large eno
run -alan the g , it is they should not have to
g westerly lot line if t is disru tiv
neighbors, disruptive to the
RECOMMENDATION
Adoption of the resolution
n on page 12, granting a conditional use
permit for a
school at 2051 East Larpenteur Avenu •
subject to the followin conditio ue• Approval is
g conditions:
19 All construction shall •
follow the site plan, date-stampe
January 14, 19929 The ' City Cou p d
than e afte y cll may approve major
s
g •ty Design r a public hearing and recommendation
Communi n Revie elation from the
g w board* The Director of Communi
Development may approve minor changes.
210 The City Council shall review
w this permit one year from the
date of approval, based on the ro •
p cedures in the City Code.
30 The school shall turn the tennis court lights off by 10:00
p:m. Only the school shall use the ten
Lighting shall not be directly tennis court lights.
tly visible from any residential
area or public street.
4 • The school shall only use the area between the tennis courts
and pond and the west lot line as a
Burin track or route for
running g fall meets.
3
5. The school shall build a driveway to Beebe Road through the
School Districts property if the school buys the School
District's building.
6. The Council may require that the school chain the westerly
access for evening events if they become a problem.
4
CITIZENSO COMMENTS
Staff surveyed the 86 property owners within 350 feet of the
site There were 26 replies. Thirteen were in favor r nine had
no comment and four objected.
In Favor
1. A good school in our area. (Sailor, Clearwater, Florida)
2. Seems commendable. (Vanlaningham, 1700 Ruth Street)
3. They are good neighbors -- have never had any problem with
student or personnel. (Rooney, 2034 Larpenteur Avenue)
40 We are in favor of this proposal because Mounds Park Academy
seems to have a policy of concern for the neighborhood. We
do object, though, to the after school exodus down Ruth
Street and thence west on Ripley. Rare as a day in June is
the young non - speeding driver. Warn them again. Small
children live in the neighborhood! Conditions for approval:
a. Keep small pond (extending from behind 1744 to 1766
Ruth) VIABLE!
b. Don't change significantly the elevations of the new
soccer and ball fields and tennis courts from present
elevation.
C-9 Are there going to be light standards added? If so,
closing hours are necessary! (Larson, 1998 Ripley
Avenue)
5. A theater would be a real asset to our community. I object
to parking and traffic problems e.g. on April 5, 1991,
between 10:45 - 11:20 p.m., 107 cars exited on Ruth Street!
(Still about 3 doz in lot) . This was a night that MPA was
having a theater production. Will this be most weekends
now? How will the west parking lot be designed? Where will
the traffic flow? Increase front parking flow onto
Larpenteur. (Ewald, 1744 Ruth Street)
6. I am in favor of the athletic fields and tennis courts. Why
not more play area for kids under 10 or 11 - swings - monkey
bars slides etc - no objection - but they also need more
play areas. (Deslauries, 2095 Larpenteur Avenue)
7. I am in favor of this proposal but have some concerns:
Change should not decrease number of parking spaces; runoff
from parking lot does not run into pond. (Mueller, 1727
Ruth Street)
8. I think the school is an asset to our neighborhood.
(Anderson, 2060 Larpenteur Avenue)
9. The new court will occupy the area that generates loose
softballs going into my yard. (Ruppert, 1792 Ruth Street)
10. It makes the best use of the land. Better than multiple
housing. Are there plans for a hockey rink as shown on the
plans next to the tennis courts? There is an easement
behind my home which is now used for a running track in the
spring and fall. In most cases this is just an extension of
some yards. In my case I cut the grass and rake the leaves.
I would like to see this area not to be used as a running
track. There is a track around the proposed soccer field
now.
It's nice to have the school here and is a big change since
the days of Stillwater using the building. There should be
a way to separate the school from the residential homes.
(Anderson, 1772 Ruth Street)
Staff Reply: Several neighbors mentioned the easement and
its use as a running track., I have not found any record of
an easement along the Academy's west lot line. The Academy
administration knows of no easement and NSP informs me that
they also have no easement. I am recommending, however,
that the Academy have the students find an alternative
running route for gym classes.
Opposed
10 I object to the extent that we have problems currently with
people going through the easement through our yard and the
lack of privacy. With the addition of the sports arenas, I
feel this will triple our problem with traffic and the lack
of privacy in our backyard (along with added noise coming
from the school) . Traffic is a problem also which will
increase greatly with the additions. (Ellis and O'Flana g an
1766 Ruth Street)
2. I do not see how the foot traffic from parking lot to sports
field will go. Also it does not show the easement behind my
home. And if that land is being used. I would like to come
in and look at the blue prints to get more questions
answered. Another problem is the amount of car traffic
entering and exiting the Ruth Street entrance, with all
these sports complexes will this increase the amount of
traffic on Ruth Street? Example: After a sporting event,
plus it will spread out the length of time when cars are
coming and going. Right now cars are moving at a faster
than posted speed!!! (Palony, 1758 Ruth Street)
6
30 I object to this because of all the kids in the
neighborhood. We have enough trouble now. Schalze 2041
California Avenue)
4. I do not want the pond or trees damaged at' all -- Many ducks
and geese live there. The amount of traffic down our street
is incredible. There is a lot of speeding and reckless
driving. We have a.lot of small children on this street,
If they want to expand they have to deal with the traffic
coming out of the lot onto Ruth. Maybe you should consider
closing that entrance and make them go to Larpenteur. We've
already complained and had close calls around here and
nothing has been done yet. It's not only he kids but
Y ,
teachers and parents too. (Lewis, 1752 Ruth Street)
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 26,18 acres
Existing land use: Mounds Park Academy school and athletic
fields,
SURROUNDING LAND USES
North: Undeveloped property zoned R3 (multiple dwelling)
South: Larpenteur Avenue and single dwellings
West: Single dwellings
East Single dwellings, Beebe Road and four 4- plexes
PLANNING
Land Use Plan designation: S (school)
Zoning: R1 (single- dwelling residential
)
Code requirements. Section 36- 437(3) requires a CUP for schools.
te\mounds.cup (Section 14)
Attachments
1. Land Use Plan Map
2, Property Line /Zoning Map
3. Site Plan
4. Applicant's letter dated January 10, 1992
51 Resolution
7
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PROPERTY LINE /ZONING MAP
9 Attachment 2
4
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SITE PLAN
10
Attachment 3 1
��� "�`� ARCHITECTURAL FORUM INCORPORATED (612) 831-5926
4801 West 81st Street, Suite 101. Minneapolis, NIN 55437
January 10, 1992
City of Map 1 ewood
1830 East County Road B
Map 1 ewood , MN 55109
RE: Conditional Use Permit
Mounds Park Academy is submitting this application for a conditional use
permit. This i nc 1 udes expansion, remade 1 i n and ren vation of the existing
facility. This proposed work will bring their 1960 vintage bu i l d i n
g up to
contemporary standards for an educat i ona 1 facility,
Th i s proposed .expans i On., remade 1 i ng and renovat i on w i 11 not char the u se,
,
purpose or goals of Mounds Park Academy. It will allow them to expand and
improve their curricula. There is no intent to increase the student
popu 1 at i on above the existing enrollment goals (of approx i mate l - 6 50 students
p
K -12) already in lace. Y
'Th i s ,work w 11 update the energy eff i c i ency and 1 i fe safety eatures of t
e
existing building. It will provide the students with a better, more
complete, learning environment.
Mounds Park Academy has always priced itself on being a good neighbor and
w i l l continue to be one with t g
he proposed site im proveme nts, . These i nc 1 ude
new circulation alignment, resurfacing, curb and gutter, parking lot
screening, site 1 andscap i ng and general building improvements. The new and
improved exterior appearance will also benefit the neighborhood as well as
the school. Mounds Park Academy is hopeful that its new theater could become
a commun i ty asset by being available for the 1 oca l theater
group.
Mounds Park Academy has made the commitment to being a long -term member of
the commun i ty and locks forward to the City's support in i ssu i n the
conditional use pe rmit for its g
pe proposed expansion, remodeling and renovation.
Respectful 1 y submitted,
ARCHITECTURAL FORUM, INC.
on behalf of nds Park Academy
40kz
ck H. Buxell
chitect /Principal
11 Attachment 4
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Mounds Park Academy applied for a conditional use permit
for a school.
WHEREAS, this permit applies to 2051 E. Larpenteur Avenue. The
legal description is:
Tracts D, E and H of Registered Land Survey No. 396 as recorded
in the.office of the Ramsey County Registrar of Titles and a parcel of
land described as follows:
Commencing at a
corner of the West 1,
the Southeast 1/4 of
West.26 rods; thence
22 rods to the point
of the Southwest 1/4
County, MN.
point distant 33 feet West of the Northeast
/2 of the Southeast 1/4 of the Southwest 1/4 of
Section 14, Township 29, Range 22; thence running
South 22 rods; thence East 26 rods; thence North
of the beginning, which lies within the West 1/2
of the Southeast 1/4 of said Section 14, Ramsey
WHEREAS, the history of this conditional use permit is as
follows:
10 The Planning Commission discussed this application on
February 18, 1992. They recommended that the City Council
said permit.
2. The City Council held a public hearing on ,
1992. City staff published a notice in the paper and sent
notices to the surrounding property owners as required by
law. The Council gave everyone at the hearing a chance to
speak and present written statements. The Council also
considered reports and recommendations of the City staff and
Planning Commission,
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the
above - described conditional use permit for the following reasons:
1. The use would be located, designed, maintained, constructed .
and operated to be in conformity with the City's
Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character
of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials,
equipment or methods of operation that would be dangerous,
hazardous, detrimental, disturbing or cause a nuisance to
any person or property, because of excessive noise, glare,
12 Attachment 5
smoke, dust, odor, fumes, water or air pollution, drainage,
water run -off, vibration, general unsightliness, electrical
interference or other nuisances.
5. The use would generate only minimal vehicular traffic on
local streets and would not create traffic. congestion or
unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and
services, including streets, police and fire p rotection
drainage structures, water and sewer systems, schools and
parks.
79 The use would not create excessive additional costs for
public facilities or services.
8. The use would maximize the preservation of and incorporate
the site's natural and scenic features into the development
design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
19 All construction must comply with the site plan, date-
stamped January 14, 1992. The City Council may approve
major changes, after a public hearing and recommendation
from the Community Design Review Board. The Director of
Community Development may approve minor changes.
20 The City Council shall review this permit one year from the
date of approval, based on the procedures in City code.
3. The school shall turn the tennis court lights off by 10 p.m.
Only the school shall use the tennis court lights. Lighting
shall not be directly visible from any residential area or
public street.
4. The school shall only use the area between the tennis courts
and pond and the west lot line as a track or route for
running during fall meets.
5. The City Council may require that the Academy build a
driveway to Beebe Road through the School District's
property if the Academy buys the School District's building.
6. The City Council may require that the school chain the
westerly access for evening events if they become a problem.
Adopted
, 199_.
mb \res \mounds.cup 13
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA
FEBRUARY 25, 19 9 2
1. CALL TO ORDER
Acting Chairperson Erickson called the meeting to order at 7 p.m.
20 ROLL CALL
Donald Moe Absent
Marvin Erickson Present
Michael Holder Present
Marie Robinson Absent
Bruce Thompson Present
Scott Wasiluk resent
3. APPROVAL OF MINUTES
a. January 28, 1992
Boardmember Wasiluk move approval of the minutes of January
28, 1992, as submitted.
Boardmember Thompson se on ed Ayes.- Erickson, Holder,
Thompson, Wasiluk
b. February 11, 1992
Boardmember Wasiluk moved app oval of the minutes of
February 11, 1992, as submitt d.
Boardmember Thomp on seconded Ayes -- Erickson, Holder,
Thompson, Wasiluk
40 APPROVAL OF AGENDA
Boardmember Holder moved approval of t %eagenda as submitted.
Boardmember Wasil k seconded AyeErickson, Holder,
Thompson, Wasiluk
5. UNFINISHED BUS ESS
There was no unfinished business.
6. DESIGN REVIEW
a. Building Addition - Mounds Park Academy, 2051 East
Larpenteur Avenue
Jack Buxell and Jim Gandy, architects, were present. Mr.
Buxell gave a presentation explaining this request for a
building addition and site modifications. Mr. Buxell said
if glare from the parking lot and site lights is a problem,
the lights can be redirected or they can be controlled by
limiting the hours the lights can be used.
Community Design Review Board -2-
Minutes of 2 -25 -92
Staff said an access road to Beebe Road would not be a
condition required with the conditional use p ermit at this
time, but may be requested in the future if Mounds Park
Academy should purchase the school district property.
Boardmember Thompson moved approval of plans date stamped
January 14, 1992, for the building additions and site plan
revision to Mounds Park Academy at 2051 East Larpenteur
Avenue The applicant shall do the following:
{1} Repeat this review after two years if the City has not
issued a building permit for this project.
(2) Get a conditional use permit from the City Council.
(3) Direct or screen all parking lot and outside
recreational facility lights so they do not glare onto
adjacent properties or streets. Light glare must not
exceed one - foot- candle of light intensity at
residential lot lines.
(4) Have stop signs at all exits, handicap - parking signs
for each handicap - parking space and an address on the
building.
(5) Submit a grading and drainage plan for the City
Engineer's approval providing for:
(a) A pond outlet with the storm water directed to the
storm sewer in Ruth Street at Ripley Avenue. The
applicant shall also design this drainage system
to collect the runoff from.the tennis courts,
(b) A catch basin (s) at the south end of the
Larpenteur Avenue driveway with connection to the
storm sewer in Larpenteur Avenue. The applicant
must also coordinate this with Ramsey County
Public Works.
(c) Erosion control.
(6) Provide an ambulance access to the soccer field. Staff
shall approve the design and location of this access.
(7) Curb around all new parking lots and driveways.
(8) Submit the fence design to staff for approval. The
fence must be at least 80% opaque.
(9) Submit cash escrow or an irrevocable letter of credit
to the City for any required work not completed by
occupancy. The amount of escrow required shall be 150%
of the cost of the unfinished work. The City must
Community Design Review Board -3-
Minutes of 2 - 25 - 92
approve an agreement from the applicant, granting the
City permission to complete any unfinished work.
Boardmember Holder seconded Ayes--Erickson, Holder,
Thompson, Wasiluk
b. Building Addition - Lutheran Church of Peace, 47 South
Century Avenue
Marty Vietor s, building committee chairperson, gave a
presentation n this proposal. Dan Gallagher, architect,
explained plan for the building additio and site plan
.
revisions.
Boardmember Hol r moved approval of p ans date stamped
February 4, 1992, for the building a itions and site plan
revisions for the utheran Church o Peace, 47 South Centur
Avenu The appli ant shall do th following:
(1) Repeat this rev ew after tw years if the City has not
issued a buildin permit fox this project.
(2) Get a conditional se pe t it from the City Council.
h
(3) Install stop signs a b exits onto Century Avenue.
(4) Install handicap -park g signs for each handicap-
parking space and an � ress on the building.
(5) Submit a grading, raina e, utility and erosion control
plan for the City nginee 's approval.
(6) Screen any new of -top equ' ment.
(7) Submit cash es row or an irre ocable letter of credit
to the City f r any required w k not completed by
occupancy. he amount of escro required shall be 150%
of the cost of the unfinished wo The City must
approve an agreement from the app 'cant, granting the
City perm sslon to complete any un 'nished work.
Boardmember WAsiluk seconded
7. VISITOR PRESENT&TIONS
There were no/visitor presentations.
8. BOARD PRESEUTATIONS
Ayes -- ickson, Holder,
Erickso , Wasiluk
Boardmembdr Holder reported on the February 24 City Council
meeting.
Maplewood Planning Commission -8-
Minutes of 3 -2 -92
6. NEW BUSINESS
a. Co 'tional Use Permit: 1900 Co. Rd. D (Kidsports)
Secreta Olson presented the s ff report. The
represen tive for Kidsports plained this proposed
recreation nter for child n.
Commissioner Ge a move the Planning Commission recommend
adoption of the re 1 ion granting a conditional use p ermit
for an indoor recre n center at 1900 East County Road*D.
Approval is based n th findings required by code. This
permit is subs a to the ty Council reviewing this permit
one year from he date of a royal, based on the procedures
in City cod .
Commissi er Anitzberger seconded Ayes-- Anitzberger,
dahl, Fischer, Frost,
Ge ke, Pearson, Rossbach,
Si ndik, Sinn
e motion passed.
b. Conditional Use Permit: 2051 Larpenteur Avenue (Mounds Park
Academy)
Secretary Olson presented the staff report for this request
for a conditional use permit to build two additions and
expand the recreation areas.
Jack Buxell, architect and representative for Mounds Park
Academy, said this project would be done in p hases aver the
next several years. Mr. Buxell said it is not feasible to
light tennis courts without the neighbors see a portion
g g p
of the bulbs. Mr. Buxell said the court lights would be
needed for use in the Spring early evening hours, but the
school would be agreeable to turning the court lights off by
10 p.m.
Mr. said the school has been working to solve the
traffic and speeding problems that have existed on this
property for many years.
Commissioner Fischer moved the Planning Commission recommend
adoption of the resolution granting a conditional use p ermit
for a school at 2051 East Larpenteur Avenue. Approval is
subject to the following conditions,
(1) All construction shall follow the site plan, date -
stamped January 14, 1992. The City Council may approve
major changes , after a public hearing and
recommendation from the Community Design Review Board.
The Director of Community Development may approve minor
changes.
Maplewood Planning Commission -9-
Minutes of 3-2-92
(2) The City Council shall review this permit one year from
the date of approval, based on the procedures in the
City code.,
(3) The school shall turn the tennis court lights off by
10:00 p.m. Only the school shall use the tennis court
lights.
(4) The school use of the area between the tennis courts
and pond and the west lot line as a track or route for
running shall be limited to fall meets.
(5) The City Council may require that the Academy build a
driveway to Beebe Road through the School District's
property if the Academy buys the School District's
building.
(6) The Council may require that the school chain the
westerly access for evening events if they become a
problem.
5.
Commissioner Anitzberger seconded Ayes -- Anitzberger,
Axdahl, Fischer, Frost,
Gerke, Pearson, Rossbach,
Sigmundik, Sinn
The motion passed.
PUBLIC HEARINGS
b. Comprehensive Plan
The Commission reviewed the Plan with some changes and
requesAed staff make a corrections..
Commissi ner Fisch r moved the ,Planning Commission recommend p
the City ouncil pprove the Comprehensive Plan update with
the change re sted at tonight's meeting.
Commissioned gossbach seconded
The motyon passe.
7. VISITOR PRIKSENTATIONS
Ayes -- Anitzberger,
Axdahl, Fischer, Frost,
Gerke, Pearson, Rossbach,
Sigmundik, Sinn
There were no visitor presentations.
TO:
FROM:
SUBJECT:
DATE:
AGENDA ITEM
AGENDA REPORT Action by c ouncil:
Endorse_______
City Manager ModifiecL,
Red
Assistant City Engineer Bruce Irish Date
County Road B/TH 61 Storm Sewer, Project 90-14—Award of Bid
April 6, 1992
Introduction
Attached is a tabulation of the bids received for the subject project. Approval of the project
was received by Mn /DOT Office of State Aid on March 20, 1992. A resolution to award
the bid is attached.
Background
Based on the low bid amount, the costs for this project are as follows:
Feasibility report $ 15,000
Plans and specifications 88 000
Construction inspection 50000
Construction cost with 5% contingency 918,000
Proposed Change Order One 46,000
Total project cost $1,117,000
The total project cost has increased by $112,000 above the $1,005,000 projected at the
time of the public hearing. However,, increased funding has been obtained from Mn /DOT,
Ramsey- Washington Watershed District, and Ramsey County. The increased funding offsets
the increased costs. The general obligation portion can be reduced slightly from that
presented at the public hearing.
The Change Order One is for placement of bituminous wear course and curb on
County Road B from T.H. 61 to Atlantic. An agreement was reached with Ramsey County
staff that they would place the wear course and curb as their share of additional costs to
.upgrade County Road B. The plans called for the work to be done by the county.
However, now the county has requested to pay the city for this work and have the city's
contractor do the work instead of county forces. A proposed agreement with Ramsey
County is included for this purpose.
Project 90 -14 -2- April 6, 1992
The other part of proposed Change Order One is for increasing the thickness of the
bituminous base. course on County Road B. This was a condition of obtaining state aid
funding for the full amount of the base course. The additional state aid funding more than
offsets the extra cost.
The costs of the project increased due to the inclusion of storm sewer on Duluth Street from
County Road B to Cope Avenue right -of -way. This section was to have been built at some
point in the future, but it was deemed necessary to construct at this time to correct the
significant drainage and erosion problems. behind Embers and the Volkswagen -Saab car
dealer. The additional costs resulting from changing this section of storm sewer from'future
construction to be built at this time also include reconstruction of Duluth Street from County
Road B to Cope Avenue right -of -way with the interim street section used on Project 90 -07.
Budget
Attached is a .March 26, 1992 letter from the administrator of the Ramsey - Washington
Watershed District. They've agreed to provide requested funds in the amount of
$93,493.64.
Attached is a February 28, 1992 memo from Mn /DOT that advises that 100 percent of the
items designated under MSA Projects 138- 010 -06 and 138 -020 -15 are .eligible for state aid
funding. A spreadsheet is attached that gives the costs of the estimated eligible quantities
times the .bid prices. The total amount eligible for state aid funding is $394,000.
A comparison of the financing given at the public hearing and the currently proposed
financing follows.
Financing as of
Funding Source November 1990
Special assessment $ 210
MSA off system 285,000
General obligation 404,000
Ramsey- Washington Watershed 90,000
Sanitary sewer fund 16,000
Ramsey County agreement -0-
Total $1,005,000
Recommendation
Current Proposed
Financing
$ 173,000
394,000
400,000
93,000
20,000
37,000
$1,117,000
It is recommended that the bid be awarded to Brown and Cris, Inc. in the amount of
$873,859.55 as given in the attached resolution. It is recommended that Change Order
Project 90 -14 -3- April 6, 1992
One be approved. The financing of this change order is incorporated in the project
financing. It is recommended that Agreement 92012 with Ramsey County be approved. It
is recommended that the previously adopted resolution allocating Municipal State Aid funds
be revised. The allocation is to be increased from $350,000 to $425,000.
BAI
IW
Attachments
TABULATION OF BIDS
Pursuant to due call and notice thereof, a special meeting of the officials designated for a
bid opening by the City Council of Maplewood was convened at 10 a.m., Thursday,
December 12, 1991 The purpose of this meeting was to receive, open and publicly read
- aloud bids for construction of County Road B/TH 61 Storm sewer, City Project 90 -14.
Present were: Jim Elias, . Bruce Irish, Rocky .Keehn (SEH)
Following the reading of the .notice of advertisement for bids, the following bids were
opened and read:
BIDDER BID AMOUNT BID BOND
Brown and Cris $ 873,859.55 10%
F.M. Frattalone 913,727.15 10%
Arson Construction 915 10%
S.M. Hentges &Sons 940,294.05 10 %
Palda &Sons 953,589.82 10%
Ryan Contracting 956,348.23 5%
Barbarossa &Sons 1 10%
Northdale Const. 1 10%
Rice Lake Contr. 1,058,553.00 10%
Kenko, Inc. 1,101,998.93 10%
Pursuant to prior instruction of the council, the city clerk referred the bids received to the city
engineer instructing him to tabulate same.
Meeting adjourned at 10:30 a.m.
RESOLUTION FOR AWARD OF BIDS
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the
bid of Brown and Cris, Inc. in the amount of $873,859.55* is the lowest responsible bid for
the construction of County Road B/TH 61 Storm Sewer, City Project 90 -14, and the mayor
and clerk are hereby authorized and directed to enter into a contract with said bidder for
and on behalf of the city.
FURTHERMORE, the project budget is amended to $1,090,000, and the project
financing'is amended as follows:
Special assessments $ 173,000
MSA off system 394,000
Ramsey- Washington Watershed District 93,000
Sanitary sewer fund 20,000
General obligation 400,000
Ramsey County agreement 37,000
Total $1,117,000
MUNICIPAL STATE AID—TH 61 AND CSAH 25
WHEREAS, it has been deemed advisable and necessary for the City of Maplewood
to participate in the cost of a construction project located on TH 61 and CSAH 25 within
the lirits of said municipality, and
WHEREAS, said construction project has been approved by the commissioner of
transportation and identified in his records as SAP 138- 010 -06 and 138 -020 -15.
NOW, THEREFORE, BE IT RESOLVED: that we do hereby appropriate from our
municipal state aid street funds the sum of $425,000 to apply toward the construction of
said project and request the commissioner of transportation to approve this authorization.
3535 VADNAIS CENTER DRIVE, ST. PAUL, MINNESOTA 55110 612490-2000
December 16, 1991 RE:
MAPLEWOOD,
MINNESOTA
COUNTY ROAD
B
STORM SEWER
PROJECT
SEH FILE NO,
9.0296
Mr, Bruce Irish
City of Maplewood
1830 East County Road B
Maplewood, Minnesota 55109
Dear Bruce:
Construction bids were received on
Thursday,
December 12 19910
Ten contractors bid on the project.
The ten bids were:
Ranking Bidder
Bid Bond
Amount
1 Brown & Chris
10%
$873 859.55
2 F.M. Frattalone
10%
$913,727.15
3 Arcon Construction
10%
$915,912.86
4 S.M. Hentges & Sons
10$
$940,294.05
5 Palda & Sons
10$
$953,589.82
6 Ryan Contracting
5%
$956,348.23
7 Barbarossa & Sons
10%
$1,007,105.00
8 Northdale Construction
10%
$1,053,534.94
9 Rice Lake Contracting
10%
$1,058 f 553.00
10 Kenko , Inc.
10- 0 0-
$1, 101, 998.93
The low bid is less than the engineer's estimate of
$1,061 f 106. 60. Brown & Chris of Lakeville, Minnesota, has a
sound reputation of completing similar work for other
municipalities.
At this time, there are easements not yet obtained, permits bein
g
processed, and County approval has not yet been received.. If the
contractor wishes to begin the project before these items are
resolved, an agreement should be reached between the City and the
Contractor which pr( the contractor from claiming delays as
SHORT ELLIOTT ST PA U! , CHIPPEWA FALLS,
HENDRICKSON INC. MINNESOTA WISCONSIN
a result of these items.. This agreement would be in effect until
March 11, 1992. This date is 90 days from the bid openin g and
represents the last date the contract can.be awarded to the low
bidder, Brown & Chris. If the contractor does not agree to the
delay agreement, we recommend. not awarding the contract until
these.items are resolved The City has until March 11 1992 to
award the contract.
Sincerely,
Rocky J. K ehn,. P, E,
Water Resources Engineer
RJK:llc
Enclosure
MINNESOTA DEPARTMENT OF TRANSPORTATION
OFFICE OF STATE AID
420 TRANSPORTATION BUILDING
39-5 JOHN IRELAND BOULEVARD ST. PAUL, MN 55155
. . March 20,'1992
PHONE: 296-9877
Ken Haider
Dir of Public Works
Cit of Maplewood
1830 East Count Road B.,
St Paul, MN 5510-9
in repl refer to:
S.A.P. 13.8-010-06
S.A.P. 138-020-15
,CITY OF MA
Dear Mr. Haider.
We are sendin under separate cover a set of reduced
sized prints and the ori plan for the above
re f erenced project*
This plan has been approved and y ou are now authorized to
advance the status of this project.
Sinc
Mark Gieseke
State Aid Plans En
cc:
E. Morris, Oakdale
File-420
0
CHANGE ORDER
ENGINEERS ARCHITECTS PLANNERS 3535 t/RDNAIS CENTER DR1VF, ST. PAUL, MINNESOTA 55110 612 490.2000
CITY OF MAPLEWOOD 2/14/92
OWNER DATE
City Project No. 90 - 1
OWNERS PROJECT NO. CHANGE ORDER NO.
County Road B Storm Sewer 90296
PROJECT DESCRIPTION SEH FILE NO.
The following changes shall be made to the contract documents
SAP.
Description:
.138- 020 -15
Part.
Item 1 2331.514 Type 32B Base Course Mixture 298 Tons @ 17..85 /Ton = $ 5,319030 $5,319.30
Item 2 2331.508 Type 41B Wearing Course Mixture 1240 Tons @ 23.45 /Ton= 29,078.00 0
Item 3 2535.501 Bituminous Curb 3640 L.F. @ 3.15 / f t . = 11,466-00 0
Purpose of Change Order:
Item 1 - Adds 1/2 incli of base course on County Road R to obtain necessary street
section for Mn /DOT approval.
Items 2 & 3 - Adds work that was to be done by the County. An agreement was later
reached between the City and County to have the Ci do the work as part
of their project.
Basis of Cost: M Actual ❑ Estimated
Attachments (list supporting documents)
CONTRACT STATUS
Original Contract
Net Change Prior C.O.'s_
Change this C.O.
Revised Contract
Recommended for Approval:
Time
Cost
—$ R 7 -8- -9 -� 5
to -
+ 45,863.30
$9 722, 85
SHORT -EW OTT- HENDRI CKSON,1 NC. By
Rocky J. n, P.E.
Agreed to by Contractor' B r own & Ch r i s
BY
TITLE
Distribution Contractor 2 Owner 1
llc
SHORT ELLIOTT
HENDRICKSON INC.
Approved for Owner. City of Maplewood
BY
BY Mn /DOT State -Aid Engineer
Project Representative t SEH office 1
ST. PAUL,
MINNESOTA
CHI PPEWA FALLS,
WISCONSIN
SECT. NO. ITEM
Division I - Storm Sewer 8 Misc.
01505
02115
2021.501
2101.502
Mobiliza!ion
Clearing
02115
2101.507
Grubbing
02074
2104.501
Remove CM culvert pipe
02074
2104.501
Remove reinforced concrete cape
02074
2104.501
Remove abandoned force m.*,n
02074
2104.501
Remove concrete curb and gvtter
02074
2104.505
Remove concrete retaininq wail
02074
2104.509
Remove catch bosin
02074
2104.505
Remove bifvminovs driveway pavem
02074
2104.505
Remove concrete driveway and wa;Kz
02074
2104.509
Remove curb bumpers
02074
2104.511
Sawin concrete pavement
02074
2104.513
Sawing bifvminovs pavemern
02074
2104.600
Salvage driveway brick
02074
2104.521
Salvage wooden fence
02074
2104.521
Salvage chain -link fence
02074
2104.523
Solvaae KC pipe apron
02226
2105.501
Common excavation (P)
02226
2105.521
Select granular borrow (CV1
02226
2105.543
Stabilizing aggregate
50.00
PROJECT 90 -14
SAP 138 -020 -15 SAP 138- 010 -06 CITY PROJECT
CO. RD.B Mn/DOT PROJECT 90 -14
UNIT TOTAL OTHER STORM OTHER STORM OTHER STORM CO. RD. 8 Mn/DOT 90 -14
UNIT QUANT. PRICE PRICE QUANT. SEWER QUANT. SEWER QUANTITY SEWER TOTAL TOTAL TOTAL i
50.00
0.50
LS
EA
1.00
$20,000.00
S20, COO. 00
0.40
2.00
0.10
22.00
$ 175.00
53,850.00
9.00
$ 1,125.00
2.00
$ 1,375.00
EA
22.00
$ 125.00
S2,750.00
9.00
2.00
2
$ 300.00
$250.00
i
$100.C-0 ,
LF
214.00
S4.00
5856.00
145.00
S900.00
S C 0.00
LF
130.00
S5.00
5650.00
j
60.00
LF
970.00
54.00
53,880.00
970.00
S752.50
LF
175.00
S1.00
S 175.00
50.00
$4,258.80
125.00
250.00
SF
50.00
S1.00
550.00
EA
2.00
S100.00
S200.00
SY
2109,00
51.00
52.109.00
497.00
1170.00
SY
487.00
53.00
51,461.00
210.00
EA
2.00
S25.00
550.00
LF
267.00
S3.00
S801 - .00
101.00
LF
1649.00
51.50
S2.473.50
656.00
600,00
SY
30.00
$24.25
5727.50
30.00
LF
120.00
S1.75
S210.00
LF
430.00
S1.75
5752.50
EA
2.00
S100.00
5200.00
2.00
CY
11893.00
54.20
549,950.60
7230.00
960.00
1014.00
CY
1533.00
$5.82
58,922.06
850.00
30.00
TON
100.00
$ 12.00
S1,200.00
50.00
0.50
$8,000.00
52,000.00
$10,000.00
11.00
2.00
51,575.00
$350.00
$1,925.00
11.00
$ 1,125.00
$250.00
$ 1,375.00
277.00
69.00
$580.00
$276.00
2.00
20.00
$ 300.00
$250.00
i
$100.C-0 ,
5303.00
53,880.00
393.00
S984.00
S900.00
S C 0.00
$ 125.00
I
50.00
$50.00 1�
2.00
00.00 I
MOM
442.00
5497.00
$1,170.00
$442.00
277.00
5630.00
$831.00
$50.00
2.00
166.00
5303.00
S498.00
393.00
S984.00
S900.00
5589.50 �)
5727.50
j
120.00
$210.00 Ij
430.00
S752.50
$200.00
I�
2689.00
$34,398.00
$4,258.80
S11,293.80
250.00
54,947.00
5174.60
$1,455.00
COUNTY ROAD B/TH 61
PROJECT 90 -14
SAP 138- 020 -15
CO. RD.B
SAP 138- 010 -06
Mn/DOT
CITY PROJECT
PROJECT 90 -14
,{
1
SECT.
NO.
ITEM
UNIT
QUANT.
UNIT
PRICE
TOTAL
PRICE
OTHER
QUANT.
STORM
SEWER
OTHER
QUANT.
STORM
SEWER
OTHER
QUANTITY
STORM
SEWER.
CO. RD. B
TOTAL
Mn/DOT
TOTAL
90 -14
TOTAL
Division I - Storm Sewer & Misc.
02226
2105.525
Select topsoil borrow (CV)
CY
5090.10
$9.00
$45,810.90
2495.00
814.00
860.00
$22,455.00
57,326.00
$7,740.00
02772
2105.600
Common pond excavation (P)
CY
2878.00
53.00
$$,634.00
2878.00
$8,634.00
Ii �
02226
2105.601
Ditch bock
EA
2.00
S100.00
5200,00
1.00
1.00
$100.00
S 100.00
02228
2112.501
Subgrade preparation, Co. Rd. 8
RS
22.50
590.00
52,025.00
22.50
$2,025.00
02228
21 12.501
Subgroce preparation, c rty street
RS
18.00
590.00
$ 1,620.00
1.00
17,00
$90.00
$1,530.00
01562
2130.501
Water for dust control
M GAL
34.00
S12.00
$ 408.00
16.00
1.00
17.00
S192.00
S12.00
$204.00
02238
2211.501
Aqg. base, Cl. 5A 10096 crushed
TON
10421.20
56.63
S69.092.56
7330.00
470.00
1674.00
$48,597.90
$3,1 16.10
511,098.62 �!
02238
2211.501
Adg, base, Cl. 5A modified 100` 5 crushed
TON
816,00
59.00
$7 ,344.00
742.00
$6 ,678.00 �
02221
0259.601
Crushed rock pipe found. (Mn /DOT 3149.2G)
TON
30.00
510.00
5300.00
30.00
$300.00
02221
I
0259.605
Agg. p pe foundat (MniDOT 31 A9 2H)
TON
134.00
$12.00
S1.608.00
20.00
54.00
60.00
5648.00
$720.00
02511
2331.5C8
Type 41A wearing course ma (dr rve'way)
TON
147.00
$34.00
$4,998.00
53.00
94.00
$1,802.00
$3,196.00
02511
2331.50$
Type 418 wearing course murtvre
T
1927.00
$23.45
$45,188.15
108.00
579.00
52,532.60
513,577.55
02511
2331.514
Type 328 base course rnmture
TON
2244.00
517.85
S40.055.40
1240.00
108.00
598.00
522,134.00
$1,927.80
$10,674.30
02576
2232.501
Mill 64um+nous surface
SY
171.00
S3.60
5615.60
72.00
99.00
5259.20
$356.40
02511
2357.502
Brtuminous material for tacit coat
GAL
416.00
S1.20
5499.20
60.00'
60.00
296.00
572.00
572.00
$355.20
02163
0144.603
Keystor+e retorning wo il
SF
34.00
$22.00
$748.00
34.00
$748.00
02720
2503.511
12' 0.1 pipe sewer
LF
10.00
S12.00
S120.00
10.00
S120.00
02720
2501.515
15' RC pipe apron w /trash guard
EA
7.00
$300.00
S2,100.00
3.00
2.00
2.00
$900.00
5600.00
S600.00
02720
2501.515
18' RC o!oe apron w /trash guard
EA
1.00
5330.00
5330.00
1.00
$330.00
02720
2501.515
21' RC pipe apron w /trash guard
EA
1.00
$378.00
5378.00
1.00
5378.00
02720 1
2501.515
24 RC pipe apron w / tros h guard
EA
2.00
$425.00
S850.00
1.00
1.00
$425.00
5425.00
COUNTY ROAD B/ H 61
PROJECT 90-14
• r
r
r
SAP 138- 020 -15
CO. RD.B
SAP 138 - 010 -06
Mn/DOT
CITY PROJECT
PROJECT 90 -14
�!
SECT.
NO.
ITEM
UNIT
QUANT.
UNIT
PRICE
TOTAL
PRICE
Cr
G,-'-"N T.
STORM
SEWER
OTHER
QUANT.
STORM
SEWER
OTHER
QUANTITY
STORM
SEWER
CO. RD. 8
TOTAL
Mn/DOT
TOTAL
90 -14
TOTAL
it
Division I - Storm Sewer & Misc.
i
02720
2501.515
42' RC pipe apron w /trash guard
EA
1.00
5890.00
$890.00
1.00
5890.00
II
02720
2503.521
22' span RC pipe, arch sewer, Cl. V
LF
27.00
$36.00
5972.00
.27.00
5972.00
i
I
02720
2503.521
28 1/2' span RC pipe, arch sewer, Cl. III
LF
222.00
$37.00
$8.214.00
222.00
$8,214.00
02720
2503.521
.36 1/4' span RC pipe, arch sewer, CI. 111
LF
126.00
$46.00
$5,796.00
126.00
$5,796.00
02720
2503.521
43 3/4' soon RC pipe, arch sewer, Cl. 11
LF
75.00
561.00
54,575.00
75.00
S4,575.00
02720
2503.541
12' RC pipe sewer, Des. 3006, Cl. V
LF
783.00
$23.00
$ 18.009.00
427.00
31.00
325.00
$9,821.00
S713.00
$7,475.00
02720
2503.541
15' RC pipe sewer, D es. 3006, Cl. V
LF
838.00
$24.00
$20,112.00
190.00
599.00
49.00
$4,560.00
$14,376.00
$1,176.00
02720
2503.541
18' RC proe sewer, Des. 3006, CI. NI
LF
1255.00
524.00
S30,120.00
355.00
490.00
410.00
$8.520.00
$9,840.00
$9,840.00 I'
02720
2503.541
18' RC cape sewer, Des. 3006, 0: N
LF
789.00
525.00
$19.725.00
363.00
426.00
$9,075.00
$10,650.00
02720
2503.541
21' RC Pipe sewer, Des. 3006, Cl. III
LF
501.00
$26.00
S13,026.00
17.00
484.00
5442.00
$12,584.00
02720
2503.541
21' RC pve sewer, Des. 3006, Cl. IV
LF
509.00
$26.00
S13,234.00
509.00
$ 13,234.00
02720
2503.541
24' RC o, Pe sewer, Des. 3006, CI. III
LF
588.00
S28.00
S 16.464.00
559.00
29.00
S15,652.00
5812.00
02720
2503.541
27' RC p oe sewer, Des. 3006, Cl. VI
LF
104.00
$31.00
S3,224.00
104.00
S3,224.00
02720
2503.541
36' RC c sewer, Des. 3006, CI. 11
LF
160.00
$40.00
S6,400.00
160.00
56,400.00
02720
2503.541
36' RC o pe sewer, Des. 3006, Cl, i':I
LF
179.00
$42.00
57,518.00
179.00
i
$7,518.00
02720
2503.541
36' RC P-oe sewer, Des. 3006. Cl. N
LF
470.00
549.00
523,030.00
345.00
125.00
$16,905.00
$6,125.00
02720
2503.541
42' RC pipe sewer, Des. 3006, Cl. III
LF
657.00
$54.00
$35,478.00
657.00
$35,478.00
02720
0503.600
18' RCP long radius bend 7.5 dea.
EA
1.00
$ 166.00
$ 166.00
1.00
$ 166.00
02720
0503.600
42' RCP long radius bend 7.5 deg.
EA
4.00
$347..00
$ 1,388.00
4.00
$ 1,388.00
02720
0503.600
28 1/2' soon RCP long rod. bend 7.5 deg
EA
1.00
$500.00
$500.00
1.00
S500.00
02720
0503.601 TConnect
to existing manhole
EA
1.00
$510.00
$510.00
1.00
$510.00
Division I - Storm Sewer 8 Misc.
02300 0230.531 Special structure 1 (subsurface crossing) LS 1.00 $48,000.00 $48,000.00 1.00
$48,000.00
02300 0230.900 Piezometer setup for subs. crossing LS 1.00 $200.00 S200.00 100
$200.00
$272,934.60 $ 121,116.90 $1 62,353.87
Ramsey County Agreement No. 92012
City of Maplewood Agreement No.
Agreement for Pav 1. tig of Ramsey County Road B
THIS AGREEMENT, by and between the County of Ramsey, a political
subdivision of the State of Minnesota, hereinafter referred to, as the
"County ", and the City of.Map.lewood, a political subdivision of the
State of Minnesota, hereinafter referred to as the "City ";
WHEREAS, the City plans to install underground utilities in County Road
B from Atlantic Street to T.H. 61 in 1992; and
WHEREAS, the County had scheduled a recycle and overlay project on this
section of County Road B in 1991 which was postponed due to the
anticipated Maplewood work; and
WHEREAS, the City has offered to construct a 32 -foot wide, curb-
.face -to- curb -face road section with bituminous curbing from Atlantic
..Str.eet to T.H. 61 as part of the City utility construction.
The parties mutually agree as follows:
1. The City will construct the 32 foot wide, bituminous paved and
curbed section for County Road B from Atlantic Street to T.11. 61 as
part of its utility project, the cost to do so estimated to be $36,850.
2. The Comity will pay to the City the actual cost of reconstructions of
the road surface not exceeding 125 of the estimated cost, or
$46,0b2.50, upon completion of the work in a manner acceptable to the
County.
3. In the event the actual cost of reconstruction exceeds the sum of
$46,062.50, the County shall not be liable for any such excess cost
unless and until in its discretion it approves such excess.
4. The City agrees that it will defend, indemnify, and hold the County
harmless from any and all costs, claims, demands, charges of any kind,
causes of action and judgements arising from the City's cons t ruc t foil,
installation, operation of repair of the utility system and road
construction or reconstruction completed in connection with this
agreement.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to
be executed by their respective duly authorized officers.
CITY OF MAPLEWOOD
By
COUNTY OF RAMSEY
By
Executive Director
Its
By
Its
Date
Date
Approved as to Forms
A s s i s t a n t County Attorney
Ui recior of ruDi is worKs ana
Coun t y Eng i tic e r
MAR 2 7 1992
2785 White BearAve., Suite 210
Maplewood, MN 55109
(612) 779 -2207
March 26, 1992
Bruce Irish
City of Maplewood
1830 E. County Road B
Maplewood, Minnesota 55109
Re: District Funding for Water Quality Basin at Keller Lake
Dear Bruce:
I notified our District Managers of the city's concern and interest in obtaining a commitment to the
funding level of the District toward the Keller Lake Water Quality Basin. I provided the Managers
a copy of your letter with the bid tab breakdown. The Managers have reviewed the material and
have all provided me with their comments. It was the consensus of the Managers that the District
should fund the entire cost of the water quality basin improvement Therefore, you can assume the
District will provide reimbursement to the city in the amount of $93,493.64.
We should discuss the method of payment or reimbursement between the Watershed District and
the City of Maplewood. Please give me a call after you review this letter to discuss the possible
alternatives with your Controller. I expect to have our 1992 Capital Improvement Funds available
by the end of May.
The District would like to express our appreciation to the City of Maplewood for its interest in
protecting the water quality of our area lakes. We are looking forward to this cooperative effort. If
you have any additional concerns or questions, please feel free to call.
Sincerely,
Clifto J. chinger
Administrator
cc: Board of Managers
Brad Lindeman
DEPARTMENT TRANSPORTATION
Office of Bridges and Structures
DAB : February 28, 1992
'r0 : E. Morris, Jr.
istant District Engineer
Otto D. V. Halvorson
-�� Hydraulics Engineer
PHONE : 296 -0824
suBJEcT : MSA 138 - 010 -06 (Frontage Road)
MSA - 138- 020 -15 (Co. Rd. B)
From TH 61 to Altantic Street
Storm Sewer in Maplewood
STATE OF MINNESOTA
Office Memorandum
We have reviewed the storm sewer features of this plan and find that State Aid funds can
bear 100% of the cost of those items shown in the Statement of Estimated Quantities
under MSA 138 - 010 -06 and MSA 13 8-020 -15 respectively.
The proposed improvements conform to State Aid Standards and further review of the
plan will be made by State Aid Office.
Unless you wish to recommend modifying the amount of participation, the State Aid
Office will use the above percentages.
We are forwarding a copy of this report to K. G. Haider, Cit y E for his
information.
Any questions regarding this approval or proration should be directed to E. H. (Ed)
Aswegan at (612) 296 -0822.
cc: M. A. Gieseke
K. G. Haider �
D. V. Halvorson
E. H. Aswegan
1MV
t
i
MEMORANDUM
TO: City Manager
FROM: Director of Community Development
SUBJECT: Conditional Use Permit - Demont Ave.
DATE April 3, 1992
On November 14, 1991, the City Council tabled action on this
request until March 9, 1992. The purpose of the tabling was to
give the Wessins time to decide what they wanted to do with their
property. At the March 9 meeting, the attorney for the Wessin
estate said that the Wessins still.have no plans for their
property. The Council tabled this request until April 13, 1992
so all council members could be present.
I have attached the two staff reports that the Council considered
at their November 14 meeting. I also attached two resolutions.
Staff is recommending the first resolution. It allows a driveway
to Flandrau Street. The second resolution allows a driveway to
Bittersweet Lane. Both resolutions have a condition allowing
space for the future construction of a trail in this easement.
Both resolutions also have a condition allowing for adjacent
owners to use this drive, if the City approves the use. A future
owner of 2522 Flandrau Street may request approval to construct a
home on the north side of a drive to Flandrau Street. We are not
recommending for or against any of these potential lot divisions
now. A future Council, however, may approve these requests. If
so, we should allow that future Council the option of approving
the use of an existing drive by an adjacent owner. The
alternative would be to construct a second drive.
gob- 2:memo50.mem (10)
Attachments:
1. Conditional Use Permit Resolution - Flandrau St.
2. Conditional Use Permit Resolution - Bittersweet Ln.
3. November 19, 1991 staff report
4. August 26, 1991 staff report
CONDITIONAL USE PERMIT RESOLIITION (Flandrau Street Drive)
WHEREAS, John Kavanagh applied for a conditional use permit.
This permit would allow him to build a house on an outlot that is
not adjacent to a maintained public.street.
WHEREAS, this permit applies to Outlot A of the' Seasons Park
Addition.
WHEREAS, the history of this conditional use permit is as
f of l ows:
10 The Planning Commission discussed this application on
September 3, 1991. They recommended that the City
Council approve this permit.
2. The City Council held a public hearing on September 23,
1991. City staff published a notice in the' paper and
sent notices to the surrounding property owners as
required by law. The Council gave everyone at the
hearing a chance to speak and present written
statements. The Council also considered reports and
recommendations of the City staff and Planning
Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve
the above- described conditional use permit for the following
reasons:
1. The use would be located, designed, maintained,
constructed and operated to be in conformity with the
City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned
character of the surrounding area.
39 The use would not depreciate property values.
4. The use would not involve any activity, process,
materials, equipment or methods of operation that would
be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water
or air pollution, drainage, water run -off, vibration,
general unsightliness, electrical interference or other
nuisances.
5. The use would generate only minimal vehicular traffic
on local streets and would not create traffic
congestion or unsafe access on existing or proposed
streets.
2
6. The use would be served by adequate public facilities
and services, including streets, police and fire
protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for
public facilities or services.
8. The use would maximize the preservation of and
incorporate the site's natural and scenic features into
the development design.
90 The use would cause minimal adverse environmental
effects.
This permit is subject to the property owner completing the
following conditions:
10 Constructing a paved driveway over Demont Avenue to
Flandrau Street. This driveway shall be at least
twelve feet wide.
2o signing an agreement with the City. This agreement
shall state that the owner shall maintain this driveway
and hold the City harmless for any claims or liability
for the use of the driveway. This agreement shall also
allow adjacent property owners to use this driveway, if
the City approves of this use. The City intends to
require a maintenance agreement as a condition of any
such approval.
3. Obtaining the approval of the City Engineer for the
location and design of this driveway. The Engineer
shall allow enough room on the north side of the right -
of -way for a future eight- foot -wide trail.
Adopted , 1992.
Attachment 1
01
CONDITIONAL USE PERMIT RESOLIITION (Bittersweet Lane Drive)
WHEREAS, John Kavanagh applied for a conditional use permit..
This permit would allow him to build a house on an outlot that is
.not adjacent to a maintained public street.
WHEREAS, this permit applies to Outlot A of the Seasons Park
Addition.
WHEREAS, the history of this conditional use permit is as
follows:
1. The Planning Commission discussed this application on
September 3, 1991, They recommended that the City
Council approve this permit with a driveway to Flandrau
Street.
2, The City Council held a public hearing on September 23,
1991. City staff published a notice in the paper and
sent notices to the surrounding property owners as
required law. The Council gave everyone at the
hearing a chance to speak and present written
statements. The Council also considered reports and
recommendations of the City staff and Planning
Commission.
NOW, THEREFORE, BE IT RESOLVED
the above - described conditional use
reasons:
1. The use would be located,
constructed and operated
City's Comprehensive Plan
that the City Council approve
permit for the following
designed, maintained,
to be in conformity with the
and Code of Ordinances.
2. The use would not change the existing or planned
character of the surrounding area.
3.' The use would not depreciate property values.
4. The use would not involve any activity, process,
materials, equipment or methods of operation that would
be dangerous, hazardous, detrimental, disturbing or
cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water
or air pollution, drainage, water run -off, vibration,
general unsightliness, electrical interference or other
nuisances.
5. The use would generate only minimal vehicular traffic
on local streets and would not create traffic
4
congestion or unsafe access on existing or proposed
streetso
served b adequate public 6. The use. would be y facilities
and services, including streets, police and fire
ction drainage structures, water and sewer
prote ,
systems, schools and parks.
excessive additional costs for
70 The use would not create
public facilities or services.
8. The use wou
ld maximize the preservation of and
incorporate the site's natural and scenic features into
the development design.
9. The use would
cause minimal adverse environmental
effects*
• t to the
This. permit is subs ec property owner completing the p
following conditions:
over Demont Avenue to
a paved driveway o
1, Constructing p
Bittersweet Lane. This driveway shall -be at least
twelve feet wide*
2. Signing an agreement with the City. This agreement
the owner shall maintain this driveway
shall state that
and hold the City harmless for any claims -or liability
e drivewa . This or the use of the agreement shall also y this driveway, i f
adjacent property owners to use y•
allow 7 p � The Ci ty Intends to
the City approves of this use y
require a maintenance agreement a reement as a condition of any
such approval.
• a roval of the City Engineer for the
3, obtaining the pp
location and design of this driveway The En g ineer
shall allow enough room on the north side of the right-
of -way for a future eight- foot -wi de trail.
Adopted 1 1992.
Attachment 2
5
MEMORANDUM
TO City Manager'
FROM: Director of Community Development
SUBJECT: Conditional Use Permit
LOCATION: Demont Ave., between Flandrau St. and Bittersweet
DATE: November 19, 1991
INTRODUCTION
On September 23, 1991, the City Council tabled an application for
a conditional use permit on Demont Avenue, east of Flandrau
Street until November 140 (Refer to the attached staff report on
the.condi.tlonal use permit.) The motion to table included a
request that staff meet with Mr. Kavanagh and the Westons. The
purpose of the meeting would be to discuss the extension of
Bittersweet Lane to the south and then to the west to serve the
high lots that are on the same level as Mr. Kavanagh's lot.
DISCUSSION
I.have attached a sketch plan showing the extension of
Bittersweet Lane to the south and west. I sent copies to the
property owners and Mr. Kavanagh. There is the potential for ten
lots and an access to Mr. Kavanagh's Outlot A. There are two
concerns from the City's perspective.
A first concern is access to Four Seasons Park from Bittersweet
Lane. The attached plan assumes that the City will vacate Demont
Avenue. The vacated land would become the rear yards of the lots
on the north side of the proposed cul -de -sac. This vacation
would eliminate access to Four Seasons Park from the end of
Bittersweet Lane.
The second concern is about the steep slope that runs through
this site. The City Engineer told me that the attached plan
could be built with acceptable street grades I and utilities.
However, this neighborhood would have an unusual look. Tuck-
under homes would have to be built on the north side of the
street and.full basement walk -outs on the south side. This is
because of the steep grades. The developer would have to'
completely grade this site to build the street into the side of
the hill. Unless the developer uses unusual erosion control
measures, erosion would cause significant damage to adjacent
properties.
Staff had not.heard from the property owners as of this writing.
Because of the extensive grading costs, it will be important to
know if the property owners believe that this project would be
profitable.
I have also attached a letter from Mr. Kavanagh with driveway
cost estimates from Flandrau Street and Bittersweet Lane.
go \memo 2 3 . mem
Attachments:
1. Sketch Plan
20 Letter: Mr. Kavanagh
3. 8 -26 -91 Staff Report
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Director of Community Development
City of Maplewood
18 310 East County Road "B"
Maplewood, Minnesota 55109
Subject: Conditional Use Permit
758 East 4th Street
St. Paul, MN 55106
November 1, 1991
Enclosed for your action are copies of the survey nd construction
bids . pertaining to Outlot • •
P g tlot A, Seasons Park Addition to the City of
Maplewood. This information was requested b the Maplewood q Y p City
Council at the September 23, 1991 meeting for P resentation at the
meeting tentatively scheduled for November 11 19910
Contrary to the stated belief, the center of Outlot A does not
lie
an equal distance between Flandrau and Bittersweet. Based on a
survey completed on October 16, 1991, the distance from Flandrau
to the cen ter of Outlot A is 183.732 feet, whereas the distance
from Bittersweet to the center of Outlot A is 364.48 feet.
The following are bids received from Ace Blacktop, nc. that pertain
p p t in
to the driveway proposed for Outlot A see enclosed co
� PY .
Bid #1 - From Flandrau to the center of
Outlot A $3,294.00
Bid #2 - From Bittersweet to the center
of Outlot A $12,487.00
Should additional information regarding this matter be required,
please contact me at (612) 776 - 55030
Very truly yours,
John J. Kav nagh
2 enclosures
CERTIFICATE OF SURVEY FOR:
JOHN KAVANAGH W
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Oullof A. SEASONS PARK ADDITION TO MAPLEWOOD.
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AC BLACKTOP I NC.
P.O. Box 221
7280 Dickman Trail
Inver Grove Heights, MN 55076
Phone 450 -1237
PROPOSAL SUBMITTED TO
PHONE
DATE
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V-S-,-50 3
STREET
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JOB NAME
CITY. STATE AND ZIP CODE
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JOB LOCATION
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JOB PHONE
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We hereby sub mit specifications and estimate for;
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]Or 11rapast hereby to furnish material and labor — complete in accordance with above specifications for the sum of:
dollars ($ �.
Payment due upon completion of job or receipt of statement. A charge of 1 per month will be made on all past due balances.
This charge applies to all accounts 30 days past due.
��
Authorized --• -
Signature
Note: This proposal may be
withdrawn by us if not accepted within days.
krri Cann of 11rapasid above prices. specifications
Sig nature
and conditions are satisfactory and are hereby accepted. You are authorized
to do the work as specified. Payment will be made as outlined above.
Signature
Date of Acceptance: -
MEMORANDUM VA= %0
TO: City Manager
FROM: Ken Roberts, Associate.Planner
SUBJECT: Conditional Use Permit
LOCATION: Demont Avenue, between Flandrau Street. and
Bittersweet Lane
DATE: August 26, 19 91
SUMMARY
INTRODUCTION
John Kavanagh is requesting a conditional use permit to build a
single dwelling on an outlot that.is not adjacent to a public
street. The outlot is Outlot A of the Seasons Park Addition.
Section 36- 437(7) of the Code requires a conditional use permit
to build on an outlot. Section 9 -1 of Code requires Council
approval to build a home on a lot that is not adjacent to a
maintained public street. (See the maps on pages 7 and 8 and the
letter on page 9.)
BACKGROUND
September 11, 1973: The City recorded with Ramsey County a deed
for Demont Avenue from John and Karen Oswald (1694 Demont
Street) . This deed is for a 3 3 - foot -wide street easement for
Demont Avenue in front of the Oswald's property. The City also
recorded deeds from the property owners to the east of the
Oswald's for Demont Avenue to Bittersweet Lane. I have enclosed
a copy of the City Attorney's opinion about this deed and a copy
Of the deed. They are on pages 12 and 13.
October 26, 1989: The City Council approved the preliminary plat
for the Seasons Park Addition subject to eight conditions.
December 28, 1989: The Council clarified the part of the motion
for the preliminary plat approval for Seasons Park Addition about
the two northerly lots. (See the minutes on pages 10 and 11.)
February 12, 1991: The City Council approved the final plat for
the Seasons Park Addition. This plat included Outlot A.
ALTERNATIVES
1. Approve the conditional use permit. This would allow Mr.
Kavanagh to build a single dwelling on Outlot A with a
driveway going out to Flandrau on the Demont right -of -way.
2. Approve the conditional use permit, but require the
developer to construct the driveway to Bittersweet Lane.
The Oswalds (1694 Demont Avenue) requested this so the
driveway would not go in front of their home.
3. Deny the conditional use permit. This would prevent Mr.
Kavanagh from building a house on Outlot A. The Council
should include specific findings in their motion in case
there is a court challenge.
DISCUSSION
I listened to the tapes of the December 28, 1989, City Council
meeting when the Council discussed Outlot A. The Council
determined that it was their intention with the preliminary plat
approval to include the property at 1694 Demont and Outlot A as
part of the plat. That is, the developer would show these as two
separate lots on the plat documents. This is shown on the map on
page 7. The City Council wanted to wait to determine the use of
Outlot A until a specific development application was presented.
Outlot A has 165 feet of frontage on the Demont Avenue right -of-
way and has 21,450 square feet. Having one dwelling on a lot
this.size would be in keeping with the character of the
neighborhood.
Alternative 2 is ndt realistic. A driveway to Bittersweet Lane
would be about 370 feet long. The driveway to Flandrau would be
about 200 feet long and almost level. There is a hill from the
end of Bittersweet Lane going up to Mr. Kavanagh's property.
This hill has about a 16% slope. The City Engineer told me that
this slope would require grading for a street or driveway.
I can appreciate the desire of the adjacent property owners to
maintain the privacy they have enjoyed for many years. The
adjacent owners are objecting to a driveway in front of the
Oswalds' home. Most homes, however, have a city street in front
of their homes. The Oswalds provided an easement for Demont
Avenue and the City installed utilities in it. Their home is set
back 60 feet from the south line of this easement. The normal
setback is only 30 feet. Mr. Kavanagh is paying taxes on the
site. The best way for the adjacent owners to keep their privacy
is to buy Outlot A from Mr. Kavanagh.
RECOMMENDATIONS
Adopt the resolution on page 15 for an indefinite time. This
resolution approves a conditional use permit to build one house
on Outlot A of the Seasons Park Addition. This resolution also
approves building on a lot that is not adjacent to a maintained
street. This approval is based on the findings required by Code.
2
CITIZEN COMMENTS
Staff surveyed the 16 property.owners within 350 feet of the site
about the request. There were nine responses. Five were for the
proposal and four were against.
In favor
1. Utilities are in place, indicating that a lot is available.
(Temreull 2540 Flandrau Street)
29 I believe the lot owner should be able to build on his lot
as long it is in compliance with codes at this time. I
would like to see the right -of -way opened up to pedestrian
traffic to allow residents of Bittersweet and Southlawn
Avenues to have access to Four Seasons Park. Up until this
time they have been denied access by the homeowner at 2522
Flandrau. Because the City maintains the right -of -way;
cutting the grass, it should be open to the public.
(Heller - 2548 Flandrau)
3. We see no problem in allowing this. (Jackson - 2547
Bittersweet Lane).
Opposed
1. I object to this proposal because, as we have repeatedly
tried to tell the Council, we sold the land as a utility
easement only. Have it anywhere but not in our front yard.
Have it come in from Bittersweet . (Oswald -1694 Demont) .
2. It will cause more traffic at the dead end of Flandrau -
which is narrow. There are children on the streets with
their bikes. (Bergstrom - 2 52 5 Flandrau) .
3. See the letter on page 14 from Mary Zappa.
3
REFERENCE
STREET ACCESS TO OUTLOT A
Section 9 -1 of City Code states that no building permits will be
issued for any construction within the City, unless the building
site is located adjacent to an existing street which is dedicated
and maintained as a City street, or unless provision for street
construction has been made in full compliance with this Code, and
in no case until grading work, as provided in this Code,. has been
completed and certified to the clerk by the city engineer; except
that, in isolated instances, the Council may enter into an
agreement with a property owner for special handling of an
unusual situation, which agreement shall be recorded so as to run
with the land affected.
The key word in this section is adjacent. The ordinance does not
define it. The dictionary defines it as. follows: 11 1. Close to;
lying near. 2. Next to; adjoining."
A house on Outlot A would be close to Flandrau Street and Demont
Avenue, but would not directly abut these streets. Section 1 -42
of Code requires that all general provisions, terms, phrases and
expressions contained in this Code shall be liberally construed
in order that the true intent and meaning of such provision may
be fully carried out.
Mr. Kavanagh should also be aware that he will have to construct
a twelve- foot -wide, all- weather driveway from Flandrau Street, as
required by the Fire Code.
PRECEDENTS
The City has approved lots in the past that do not have frontage
on an improved public street. In 1980, the City Council approved
a lot- frontage variation to allow Keith Libby to construct three
dwellings on a land - locked parcel. This site is between I -494
and Century Avenue in south Maplewood. This approval was subject
to three conditions. These included the applicant installing a
paved driveway on the existing right -of -way to the specifications
of the City Engineer. The Council also required the applicant to
sign and record a maintenance agreement about the driveway
including snow plowing:
On July 2, 1981, the City Council approved a lot - frontage
variation of 35 feet and a lot division for Richard Defrense.
This was so Mr. Defrense could divide property on Desoto Street
just north of Larpenteur Avenue into three lots. A 32- foot -wide
asphalt, common drive, with utilities, serves these lots.
In 1988, the City Council approved a lot frontage variance for
Lance Biershenk for property at 1420 Sterling Street South. This
4
approval allowed Mr. Biershenk to create a lot with 30 feet of
frontage on Sterling Street which has 3 3 acres of area. This
30 -foot -wide strip of land also serves two adjoining lots as a
common driveway. In all of these cases, the Council placed a
Condition on the approval about driveways to reduce emergency
vehicle access problems.
kr / memo 3 3 . mem
(10-29)
Attachments
16
Location
Map
2.
Property
Line /Zoning Map
3.
Site Plan
4G
Letter:
John Kavanagh
5.
10 -26 -89
City Council minutes
6.
12 -28 -89
City Council minutes
7.
10- 1.3 -89
letter from City Attorney Pat Kelly
8.
1973 quit -claim deed from Oswalds to City
91
Letter:
Mary Zappa
100,
Resolution
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7 Attachment 2
. Q
• < OUTLOT "A" SEASONS PARK ADDITION TO MAPLEWOOD
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8 Attachment 3
MAY t 4 1991
758 East 4th Street
St. Paul, MN 55106
May 1 3 , 1991
Director of Community Development
City of Maplewood
1830 E. County Road "B"
Maplewood, MN 55109
Subject: Conditional Use Application
Request approval for a driveway, over the existing South thirty -
three (33) feet of Demont Avenue, East of Flandrau Street, to
provide access to Outlot "A ", Seasons Park Addition to Maplewood.
The intended usage of Outlot "A" is for the construction of
single family dwelling.
An eight (8) inch main water line, with existing stubs, and
an eight (8) inch sanitary sewer are in place as indicated on
the attached drawing.
The proposed driveway will not create any undue disturbance,
traffic congestion, or will it affect the environment. Nor
would there be a requirement for excessive expenditure of funds
for public facilities or services.
Very truly yours,
Jo J. Ka anaq
9
Attachment 4
2. Prelinina y Flat: Seasons Park
D fa. Manager klcGu:.i•e presented the Staff repo_. ` G 1 I y p 1e �
6 b, City Attorney Kell resented the a_ :.t of the situation*
s
C. Dit ector of Community Development Olson answered questions from the
Counc_l.
d. tfayor Greavu cal,16ed for persons who wished to be heard for o. aSa nit:
Tae f ollow..ne vo: ced their opinions:
Karen Oswa:d, 1694 Denont
Bill Burns,. 2527 Bittersweet Lane
2iar Cocch arel:a, repreaenting the developer, Sherman- Boosal:. Intere:.ts,
inc.
e. Counci?merabe:: Rossbach moved to approve thte Seasons Park: Addit:*on
preliminary plat subject to the following condition..:.
10 Approval of final grading, ut .l .ty, drainage, erosion
control and street plane by the City Engineer.
2. The grading plan shall include a proposed building pad
elevation and contour info = oration for each homesite as
well as the areas to be disturbed for street construction.
Housing styles shall be illustrated which minimize grading
on sites which contain trees to be preserved. Deviation
from this approved grading plan may be permitted by the
City Engineer. provided the intent of the overall grading
plan is complied with.
. Submit a signed Developer's Agreement with required surety
for all requi: ed public improvements, erosion control and
tree planting to the City Engineer. including an e_Sht-
foot -wide trail on the recommended easement, south of Lot
206#
4. Approval of . a tree removal and planting plan to the
Director of Community Development before grading or
construction bed ins or final plat approval is given. This
plan must illustrate the trees that are to be removed,
those that are to be retained and those that are to be
replanted.
50 Rev .sion: to the future Fland�•au Street profile to conform
more c =osely to the natural grade and al'_ow for some tree
preserva
6. Provision of a 12 -foot-wide trail easement from proposed
Flandrau Street on or along the south l:.ne of Lot 20 to
provide a subdiv .bion connection to Four Seasons Park. An
eight- foot- t:• =de asphalt trail to be installed by the
developer.
7. Prov.de an outlet
app:.opri.ate easem
system.
C. Lot E be included
Seconded by Mayor Greavue
for the pond kept of the plat, with
ents to a confirmed City storm drainage
+n the Seasons Parp.. P=at.
Ayes - Mayor Greavu, Counci. members
Bas tian and Rossbach.
Nav - Counc- 51member Anderson.
Attachment 5
, I a
Z. Season's Park Plat: Clarification of Motion
�>> a. Manager McGuire presented the Staff re
Po rt.
b. Director of Commun Development Olson explained the Staff
position.
c. Councilmember Rossbach moved to acce t the develo er's lan with
Outlot A and Lot 1 Block 2 as separate lots in the plat. or meet_n
the intent the oriainal ipreliminary la condition.
Seconded by Councilmember Anderson. Ayes all.
John Daubney, attorney, wished to take this opportunit to congratulate Y g John
Greavu on his retirement as Mayor of Maplewood. Mr. Daubne stated Mar Greavu wo uld
Y Y
be greatly missed and that it was always a pleasure to appear before him; that he was
always fair and direct.
11 Attachment 6
SENT BY BANNIGAN AND KELLY ;10-13 -89 4 08PM 61222380194 6127704S97 ;# 2
N
JOHN F. 8ANNIIGtAM, JR.
PATRICK 1. KA"y
JAMES J. NANirOM
JANET M. W ILEBSKi
October 13, 1989
Mi. Creoff Ohon
Maplerwcad City Hdll
1830 Fast County Road El
Maplcwoo MN 55109
Re: Sepaaiber Il, I973 •mid Dad
Den M Olson:
The attached Deed is recorded with the Ramsey County Recorder:
Document No:
Data of Recor dfiW
Date of Deed:
BANNIGAN & KELLY
o P.A.
wrroRNSrs AT i,ww
40i MIDWEST FEDERAL BUILDING
674 AND CEDAR
SAINT CAUL, MINN280TA id10f
a, �► aa..s»�
ism
09/25/73 1:17 pma
09/11/73
Falk 10 f !) 22340 1 s
I have interviewed W"ffii�= Cass who specifically states that street and road right -of-
way easexiftent was d"'uned and &groed upon with the Oswalds. The acquisition of the road
easement. and right -of -way easement was consistent with the adjoinir� property owners, Black
and F olger.
Finally, the Deed has been recorded for 16 years without any formal dispute., M Cass
specifically recalls discussing and reaffirming the right -of -way language with the Oswalds in
the eaxly
1980L
8ased upon the Wor=tion obtained thus far and the age doc=ent of tha the
M-- is valid until proven otherovise.
S"oerely your,
BANNI & ME .L.Y, PA
Pak1elC J.
PJK:Im
12 a Attachment 7
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;10-13-89 4:08FM ;
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CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, John Kavanagh applied for a conditional use permit
to build a single dwelling on an outlot that is not adjacent to a
maintained public street.
WHEREAS, this permit applies to Outlot A of the Seasons Park
Addition.
WHEREAS, the history of this conditional use permit is as
follows:
i. The Planning Commission discussed this application on
1991. They recommended
that the City Council said permit.
2. The City Council held a public hearing on
, 1991. City staff published a
notice in the paper and sent notices to the surrounding
property owners as required by law. The Council gave
everyone at the hearing a chance to speak and present
written statements. The Council also considered
reports and recommendations of the City staff and
Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve
the above- described conditional use permit for the following
reasons:
1. The use would be located, designed, maintained,
constructed and operated to be in conformity with the
City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned
character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process,
materials, equipment or methods of operation that would
be dangerous, hazardous, detrimental, disturbing or
cause nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water
or air pollution, drainage, water run -off, vibration,
general unsightliness, electrical interference or other
nuisances.
5. The use would generate only minimal vehicular traffic
on local streets and would not create traffic
congestion or unsafe access on existing or proposed
streets.
15 Attachment 10
60 The use would be served by adequate public facilities
and services, including streets, police and fire
protection, drainage structures, water and sewer
systems, schools and parks.
7. The use would not create excessive additional costs for
public facilities or services.
89 The use would maximize the preservation of and
incorporate the site's natural and scenic features into
the development design.
90 The use would cause minimal adverse environmental
effects
Adopted , 1991.
kd /kavanagh.res
L
Maplewood Planning Commission
3- -
Minutes of 9 -3 -91
(3) The adjoining�operties have adequate street access.
(4) The City Engineer li ves that the City should not
construct a street o this right b
grade, g Y ecause of the steep
The City shall record ach re lut' � •
ion after the adjacent property
owner deeds to Ramse County 1 5 feet of •
for Arcade Street, additional right -of -way
Commissioner Ger)te seconded
e yes--Axdahl, Cardinal,
scher, Frost, Gerke, Martin
P rson '
The motio Vpassed,
Nays-- Rossbach
b. Conditional Use Permit.: Demont Ave. (Kavanagh)
Ken Roberts, Associate Planner p ed the staff report.
,John Daubney,-an attorney representing •
request P g John Kavanagh, explained
this re
qu for a conditional use permit to build '
dwelling on an outlot that is a single
not adjacent to a public street.
In response to a question from a Commi
ssloner on the proposed
placement of the dwelling, the applicant, •
proposed lace dwelling .ant, John Kavanagh, said the
pro
P placement of the dwelling on the west si of the outlot
would decrease the costs
for sewer installation and the drive
The Commission discussed. the p ossibil ity
es p lllty of a future property
owner requesting ting a lot division to divide the ro
P perty to add a
second dwelling, Mr, Daubne
y suggested that the registered deed
state that outlot A shall never be used for more than one single
dwelling Mr. Daubne said .
Y ld the placement of the dwelling on the
outl
of could also be included in the deed g
as a negative easement.
The installation of a road and t � •
he responsibility of its
construction and subsequent costs versu
the applicant re licant we discussed s a driveway installed by
,
Joe Zappa, 2522 Flandrau Street explained •
and s P fined the history of this
property poke in opposition to this request
Commissioner Frost moved the
Planning Commission recommend
adoption of the resolution for an indefinite
efinite time, This
resolution approves a conditional use permit to build one
on outlot A of the Seasons Park Ad house
Add ition to be recorded by a
negative easement on the deed. This '
resolution also approves
building on a lot that is not c ad'a •
approval • J adjacent to a maintained street.
This a
PP is based on the findings required b
� y code.
Commissioner Cardinal seconded
Ayes - - Cardinal, Fischer,
Frost, Gerke
Nays -- Axdahl, Martin, Pearson,
The motion fa ' Rossbach
sled,
MEMORANDUM
TO City Manager
FROM: Director of Community Development
SUBJECT Street Vacation: Demont Ave., West of
Bittersweet Lane
DATE: March 18, 1992
On March 9,. the City Council tabled this request until April 13,
1992, so that all members could be present.
Attachment: March 3, 1992 staff report
MEMORANDUM
T0: City Manager
FROM: Director of Community Development
SUBJECT: Street Vacation
LOCATION: Demont Avenue, west of Bittersweet Lane
DATE: March 3, 1992
INTRODUCTION
William and Judy Burns are requesting the vacation of the north
one -half of the undeveloped Demont Avenue, west of Bittersweet
Lane. They own the house on the north side of the Demont Avenue
right -of -way at 2527 Bittersweet Lane. (See the ma on page 4.
p p g )
The Burns' are requesting this vacation so they can build an
addition on the south side of their house. Their house is 30--35
feet north of the Demont Avenue right -of -way. City Code requires
a minimum setback of thirty feet from a street right -of -way. The
north half of the Demont Avenue right -of -way is thirty feet wide.
If the City vacates this right -of -way, the Burns' could add
another 30 -35 feet to their house. They are proposing only 24
feet. (See their letter on page 6.)
BACKGROUND
September 23, 1991: The City Council considered a request from
John Kavanagh to build a house on Outlot A of Seasons Park
Addition. This property is along the south side of the
unimproved Demont Avenue right -of -way between Bittersweet Lane
and Flandrau Street. The Council tabled this request until
November 11, 1991. The Council asked staff to study an extension
of. Bittersweet Lane to the south and west as a cul -de -sac. This
would allow the City to vacate all of Demont Street,
November 14, 1991: The City Council tabled action on this
request until March 9, 1992. The purpose of the tabling was to
gyve the Wesslns time to decide what they wanted to do with their
property.
DISCUSSION
There are no existing or planned streets or utilities in this
right -of -way. The north half of the right -of -way should not be
extended to Flandrau Street, because it would go through the
garage at 2522 Flandrau Street. The City would also not need the
north half of the right -of -way if the Council decides to extend
Bittersweet Lane. The City, however, should keep the east 30
feet of the north half of the Demont Avenue right -of -way for a
possible turn - around bulb.
The problem is with the Wessin property to the south. State law.
only allows the City to vacate right -of -way where there is no
public need. The Wessins stated at the November 14 meetin g that
they may need this right -of -way for a short section of Demont
Avenue to serve their property. The Council should table action
on this the street vacation until they can determine that there
is no need for it. My impression from talking to the Wessin's
attorney was that they may not have any specific plans for
several months or years.
RECOMMENDATION
Table this request indefinitely.
kr /memo 5 9 . mem (11-29)
Attachments
1. Location Map
20 Property Line /Zoning Map
3. Area Site Plan
40 Letter from Burns
2
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SITE PLAN
5 Attachment 3
Wnj.um J. BuRNs
2527 srn!.xswErr LANz
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Attachment 4
Maplewood Planning Commission -2-
minutes 10 -21 -91 k
(1) 211 ` b; • conditiQ\ one thrpugh eight of City Code Section 17-
(2) There shall be no o e than an average of four customers or
courier deliveries ch week dropping off or picking up
documents.
(3) Apply f/ah ense rene al with the . City Clerk's office in
January ar.
Commissioner ik seconded Ayes -- Anitzber g er Axdahl
lscher, Frost, Gerke, Martin,
R ssbach, Sigmundik
The motion 1passed.
b. Street Vacation: Demont Avenue, west of Bittersweet Lane
Ken Roberts, Associate Planner, presented the staff report. The
Commission discussed present setbacks and how the setbacks would
be effected if the proposed street vacation were approved,
The Commission discussed the previous Council consideration of a
request to build a house on Cutiot A of Seasons Park Addition,
which was requested by John Kavanaugh,
Bill Burns, 2527 Bittersweet Lane, explained his request for a
street vacation in order to build an addition on the south side
of their house. Mr. Burns said he does not think nk the Kavanaugh
property should be a considerati l
h
on When discussing his request,
The Commission discussed the partial bulb turnaround on the
property south of the Burns-' property and., if a through street is
not built to Bittersweet B
Lane, how it may effect the Burns if
i
this turnaround s upgraded to standard size in the future.
Judy Burns, 2527 Bittersweet Lane, asked that the Commission
consider approving the full vacation includ
f '
., ing the additional 30
feet, in order that they have additional property to the right-
of -way from the proposed addition,
p p
Commissioner Martin moved the Planning Commission recommend
adoption of the resolution vacating ll
g but the east 30 feet of
the north half of the Demont Avenue right-of-way, west of
Bittersweet Lane. The City y
ity should vacate this street right -of-
way because:
(1) It is in the public interest.
(2) The City does not need this right -of -way.
(3) The adjoining properties have adequate street access.
Commissioner Fischer seconded Ayes-- Anitzber, er Axdah
g 1,
Fischer, Frost, Gerke, Martin,
Rossbach, Sigmundik
AGENDA ITEM��3
AGENDA REPORT gat3on by, Council:
Endorsed_______
TO: City Manager Modified._._.____
Re j eetecl,,
FROM: City Engineer -Date
SUBJECT: Conditional Use Permit Review: English Street and Highway 36 (English Place)
DATE: April 6, 1992
On March 9 the city council tabled the extension of this conditional use permit due to traffic
concerns. The council requested a review of the traffic situation.
Traffic has always been a concern on this site. Since construction of the convenience center
across. the street, traffic has increased. A recent traffic count indicates daily traffic has
increased from 5800 in 1989 to over 7000, approximately a 30 percent increase.
However, it is generally accepted that afour -lane street like English can easily carry the
current traffic.
Addition of another convenience center under this conditional use permit will also increase
the traffic somewhat. This was known when the CUP was initially approved. The situation
has not significantly. changed. Since the existing traffic, plus an additional amount for the
proposed development, will not approach the .capacity of the street there appears to be no
traffic related reason to deny the CUP.
KG H
I
INTRODUCTION
Mr. Ernst is requesting renewal of a conditional use permit (CUP)
for a convenience center. He intends to start construction this
year. Refer to his letter on page 50
BACKGROUND
October 25, 1988 The Community Design Review Board approved
plans for this project subject to several conditions.
December 22, 19 8 8 : The City Council approved a CUP subj to
several conditions.
December 28, 1989 and December 27, 1990: Council ranted one -
year t' g
y time extensions,
RECOMMENDATION
Review the conditional use permit for a Convenience center at the
northeast Corner of English Street and Cope Avenue again in one
year.
te\ernstcup.mem (10)
At tachments
10 Location Map
2. Property Line /Zoning Map
3* Site Plan
4. Letter from Richard Ernst dated February 7, 1992
A .
"tlon b y °unell
MEMORANDUM
;
indorse
TO:
C ity Manager
4
FROM:
Thomas Ekstrand Associat e P1 anner
° �l� e d�- -- -.
SUBJECT:
conditional use Permit Review
,. Re ���te�-- �.....�n.„
LOCATION:
English Street and Cope Avenue
APPLICANT:
Richard Ernst
OWNERS:
Raymond and Marilyn Rockholt
PROJECT:
English Place
DATE:
February 2 0 , 1992
INTRODUCTION
Mr. Ernst is requesting renewal of a conditional use permit (CUP)
for a convenience center. He intends to start construction this
year. Refer to his letter on page 50
BACKGROUND
October 25, 1988 The Community Design Review Board approved
plans for this project subject to several conditions.
December 22, 19 8 8 : The City Council approved a CUP subj to
several conditions.
December 28, 1989 and December 27, 1990: Council ranted one -
year t' g
y time extensions,
RECOMMENDATION
Review the conditional use permit for a Convenience center at the
northeast Corner of English Street and Cope Avenue again in one
year.
te\ernstcup.mem (10)
At tachments
10 Location Map
2. Property Line /Zoning Map
3* Site Plan
4. Letter from Richard Ernst dated February 7, 1992
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SITE PLAN
Attachment 3
4
4
7
U
R. C. Ernst
5585 Golfview Ave. No.
Oakdale, MN. 55128
Februar 7, 1992
Mr. Thomas Ekstrand
Associate Planner
Cit of Maplewood
1830 E. Count Rd. B.
Maplewood, MN, 55109
Dear Mr, Ekstrand;
[received y our letter concernin the conditional use permit_ for
En Place at Cope Avenue and En Street, Please arran to have
this permit renewEd. It is m intention to proceed with development of
the ,pro this season. Thank y ou,
Sincerel
R. C. Ernst
5
Attachment'.4
.lotion by c ouncil :
Indorse,„
MEMORANDUM �--�--
�e
City Man
TO : g -. .�.
FROM: Director of Community Development
SUBJECT Rental Housing Maintenance Ordi
DATE: March 18, 1992
INTRODUCTION
On March 9, 1992, the City Council gave first reading to the
attached copy of the Rental Housi Maintenance Ordinance.
RECOMMENDATION
Approve the Rental Housing Maintenance Ordinance.
T- y
Attachment: ordinance
ORDINANCE NO.
AN ORDINANCE REVISING THE RENTAL HOUSING MAINTENANCE CODE-
THE MAPLEWOOD CITY COUNCIL DOES HEREBY ORDAIN AS FOLLOWS
(I have crossed out the deletions and underlined the additions..)
Section 1. The City Council changes Article VI of Chapter 9 as
follows:
ARTICLE VI. RENTAL HOUSING MAINTENANCE CODE
W — — • 4 •
• .. IN or -
Sec. 9w-91 9- -. Purpose and goals.
The purpose of this article is to protect the public health,
safety and welfare by enacting a rental housing maintenance code.
This I code sets the assume a minimum level of maintenance
standards �' 3 .S „�' ^ - � „ --m for rental housing *00
on 1
The general A'�; ���- ' t,�� '
• ! �- goals of this code are: �h
(1) To protect the character value and stability of residential
properties = -__��,
(2) To correct and prevent housing conditions that adversely
affect or =-1 i ke-? j —t--e may adversely affect residents'
lives, safety, general welfare or health_ n � q e
(3) To provide minimum standards for cooking, heating and
sanitary equipment necessary f_or t-e the health and safety of
occupants of the buildings,
(4) To provide minimum standards for light and ventilation
necessary for health and safety •
(5) To provide minimum standards for the maintenance of existing
residential buildings, A...' to prevent deterioration and
blight. Ne. 486 9034 000
Sec. 9 9 Applicability and scope.
This article shall apply _ -thi to rental housing only
including any. T3 construction, repair or alteration_ e4 =I:z m 3 3 mn==3 ;x w i 4= 34 1: 1:% a =:= 0 res i 4 ==:I= i = I
ren =A40 A:nx; , -%ow
ee 0 . . ,
' Anv chap es shall be
done '
�, a eee .,� nee T_„ ��, according to � A 4 �.. i �- ��.� -�- ; ��; the
-- W rr -- _.�..... ...i
building epee and zoning C L The owner shall be res onsible
for meeting the requirements of this article. . 4 51 6.
,
z $
i
t
Sec. 9-93 Definitions.
Where this article does not define a term and the building code
or.zoninct codeL defines the term, the term shall have the meaning
caiven to it in the building code or zoning code. For the
purposes of this article, the following words i= .193 s -a� a 4 :ML=M i --- s �
%.44 L%.� lva us e
shall have the fol lowing r e * meanings_ ' 1=1AX
�L i I S —i.��J i-• a r_ .
Approved: '
A %-4 % "�; = &. ��r Approved by the enforcement officer
unda= , or by other
authority designated by law to give approval in the matter in
question•
' i
ON
Building code • neap The state building code as defined
in Section 9 - 21 ��� �-.n f J=1:40 M,T--
• �.�. �. �&A� %P* J6 v 1 , iiivi �v �iiL� tali`► L .irL N.1%.O •
•
•
7
Clean: The absence of dirt, grease, filth, refuse, rubbish,
garbage,_ insects, vermin,. sunk, abandoned vehicles, danaerou_
offensive odors or other unsightly, offensive or extraneous
matter,
Common areas: The halls, _corridors ,� passageways, utilit and
recreational rooms and exterior landscaped areas and yards in or
around a rental residential building,
Dead bolt lock: A locking bolt which a person moves by knob
handle.or other similar device on the interior side of a door. A
person must also be able to lock the dead bolt , lock from the
exterior. Such a. bolt shall have a minimum projection of one
inch. The City reauires metal strike plates for all locking
devices with ' a minimum thickness of ,0.062 inches (1-.5 mm) . The
owner shall mount these plates with a minimum of two No. 8 size
screws.
Dwelling units
—a A single unit providing complete,
independent living facilities for one or more persons, including
permanent provisions for living, sleeping, eating, cooking and
sanitation.
Enforcement officer: r' ^' '=A 4 -�-� T_ he City manager or his or UO
her authorized representative.
Extermination: , ;-? a t% . '4 A t e "'^}� The elimination of
insects, rodents or other pests This may be done by eliminatin
g
their
harborage places or by removing or making inaccessible
materials that may serve as their feed, — This ma y also be done
by.poison spraying, fumigating, trapping or by another recognized
and legal pest elimination method.
Functioning: The ability of any structure, any part of a
structure, or anv fixture or facility or equipment in a structure
to perform the service or function for which the manufacturer or
builder designed, intended and constructed it.
Garbage: Animal or vegetable waste resulting from the handling
preparation, cooking or consum of food.
Grade: The vertical location of the ground surface.
_' ~w J6 ... M�__ jV
8
UMIM
- •
•
• ,
•
.-
•
• •
/
/
% O L /
/
/
1
•
/
Infestation: S O lfi % = -4 136 = LL L The presence, within or contiguous
to a dwelling or premises, of noxious insects, rodents, vermin or
other pests.
Maintenance or maintain: The upkeep of property and equipment in
a professional -like condition.
Occupancy The purpose for which people use or the owner
intended people to use a building _or ^ structure or part of a
building or structure.
Occupied: Being leased or rented for living--purposes by an
occupant_
O ccupant: Any person living or sleeping in a
dwelling unit or
rooming unit.
Openabl a area: r..l = 3 3 mea 4=14 T_ hat part of a window or door
which is available for unobstructed ventilation and which opens
directly to the outdoors.
Operator: A person who has charge, care or
control of a = 3_ i = '
__ rental residential building or
yard
ree
fa i
0
IV
/
/
, ,
Mm
Permissible occupancy: The number of persons the City,_permits to
live in or occupy = dwelling unit or rooming unit.
Perseni bs IF %L %mo 4 36 3. =LLLean a iq 4 ixx i 43 1 =a 3 :3 3= • . • •
/ ,
L •
Plumbing or plumbing fixtures: SA. ^" mean i f . Eerr Water heating
facilities, water pipes, gas pipes, garbage disposal units,
toilets ; A; e=� �Q,.,� waste pipes, sinks, installed dishwashers,
lavatories,, This also means bathtubs, shower baths, installed
clothes- washing machines or other similar equipment, catch
9
basins, drains, vents, stacks or other similarly supplied
fixtures, together with all connections to water, gas, sewer or
vent lines.
Pr S � ''' � -ems A lot or Darcel of
land which includes a rental residential building.
•
Professional -like: In a safe, working condition that meets the
standards of the associated trade or industry or is in the
Originally intended condition..
Reasonable care: The treatment of all facilities fixtures
e i ment and structural elements such that de reciation of these *-1
objects and other materials is due to their age and normal wea
through use, rather than due to abuse, misuse or neglect.
Refuse: Waste materials „, except garbage, such rubbish as paper,
rags, cardboard boxes, cans, metal, yard clippings or trimmings
and tree branches. The Ci ty shall also consider waste wood,
rubber, leather, c,Alass, brick, — plaster, sheetrock, bedding,_
crockery and similar materials as refuse.
Repair: The reconstruction or renewal of any part of a building
or its utilities, facilities or equipment.
Rental residential building: �We- ,lid;: Any building or portion
of a building '
r j qese which is rented or leased ' e = =ems
for residential purposes
• •
•
Rodent Harborage:: A place where rodents are likely to live,
nest, seek shelter or make their habitat.
Rooming house: Any rental building,
•,.,.,1' - t' . hcreef , containing one or more rooming units
i s ren
Rooming unit: Any_ room or group of rooms forming
a single habitable unit that the owner or occupant uses or
intends to rent or lease .Se% for living
and sleeping A rooming unit does not include standard kitchen
10
facilities. ' - -
Safe.: The condition of being free from danger , and hazards which
may cause accidents or disease.
Sanitary: Bactericidal treatment effective in destroying micro
organisms, including patho ens .
Supplied: ~'a" mean Installed, furnished or provided by the
owner or operator.
Ventilation: rte' ' = LL L ' a The process of supplying and
removing air by natural or mechanical means to or from any space.
Yard: SA" ^" :Lea All ground, lawn, court, walk, driveway or
other open space eerstJ. which is on the same
premises as a rental -,e�- i ,a,�r,,,,,. building. 486.0 92
•
Sec. 9-94 9 -9LG . Yards,
ewners
? )
Cleanliness. r- _ �- j are ,�� All
y ards shall be = 6L L ; �,t ; 4 = a A d 6 J a clean and sanitary.
(2) Grading and drainage, "' ' jq= r
_- -j r
:3ez -r'
A.
'g�' ° ; = S e a �- ��AXXgM= —tie There shall be no
-- - - — % .0 %.4 - -- __ r .� .� ..�.....
.accumulation of stagnant water, except in
approved ponding areas en- c���n -i-s There shall also be
no surface water entering er * : „ any building or
structure. ' .
(3 Removal of snow and ice . T J J6 1—y
� - - - ' , , ; nrt r , , �..� � .. �� 1�.� ,....,,",.at„a =
- - , There
-A — — t�y , ..rC� - ��T.7G ,
shall be no snow and ice on parking lots, driveways,
steps and walkways e-- e- p� which may create a
hazard �S �� p 13 -
Z� v va a w jv vawr r..a. v •
(4) Free from noxious weeds. All
1:4 Iran*: -=e- •-r, ee- i- es-e- The yard shall be free from
noxious weeds er and tall grass are
�.. ,A..+.; nt-, 3 � - t-r�p3,�0 as required in
- -� -� -� ��T r7 � " �a�avA& �%wi %0W `riiV ie...
ti4J� /iiV fi Vi< •
Section 19-7(8) of Code_
(5) Insects and rodents � e-�' ew Derr of :1 4:ward 3 :3* =g_slh:,1_1 —.Y,-�
— --
. +. � v . � a a .r � %0.&. %.14 va V .a. i i i a vJ IJ 1 i bs �. � J✓ �.+
11
NV1.A6-Pi6~.ice%0' L. f Vi ����. z--e4 The owner shall
exterminate all noxious insects, rodents, vermin or other
'
r- ,�r -F--1 �. t ,�, X'_..:, '1�' C� . M f "1' ]A ,.
pests r r xw ^ ., that are
+. �- �...�i -
i wi vaa �.+v.av V - i •.ril `+ NL V1Ll.L �.J�r `7 .
causing a nuisance.
(6) Accessory structures. All accessory structures, including
detached garages , ��=' ' be% ��- -��-� fences, signs and
retaining walls, shall be structurally sound and in good
repair. The owner.shall protect all accessory structures,
fences, signs and retaining walls against the elements and
decay by non lead -based paint or other appropriate
protective coverings r .
Parking lots and driveways. All park lots and driveways
shall be paved and kept in caood conditio with no po holes.
Driveways for single and double dwellings are exempt from
the pavement requirement but.shall be kept in good
condition.
Yards and landscaped areas. The owner shall maintain all
yards.and landscapincf and replace all damaged or dead plants
required by the City.
9) Exterior storage. The owner shall not allow the
accumulation or storage of building_ materials, firewood
boxes, machinery, scrap metal, refuse, or garbage anywhere
on the premises.
Sec. 9 9 o Exteriors of structures.
Foundations, walls and roofs. Every foundation, exterior
wall, roof and all other exterior surfaces shall be
r � r ^a in a professional -like v� M=I i IC ^�-��-a ..f %".&..L A %..0 %A
. condition:
a. The foundation shall support the
building at all points.
b. Every. foundation, exterior wall and roof shall be free
of holes, breaks, loose or-rotting boards or timbers,
or falling or loose stucco or brick,- . The owner shall
protect every exterior surface from vermin and rodents.
Every exterior surface shall also be free from
graffitti and large amounts of peeling paint. Ever
exterior surface shall also be free from
conditions which might
admit moisture to the interior r t =TAT= of the walls or
to the interior of the dwelling.
12
C* All exterior wood surfaces and lead . based paints,, _other
. than decay - resistant woods, shall be covered or
replaced with nonlead -based pa or ,other protective
coverings or treatments, as required by State law.
ed. The roof shall be tight and have no defects which admit
rain or moisture., �ffl.. r .ee4 Roof drainage shall be
adequate to prevent rain water from causing dampness in
the walls.
e. All building exterior surfaces shall meet Section 9-7
of the City Code
(2) Stairs, porches decks, balconies and railings.
a. Every outside stair, every porch deck, balcony or
railing shall be � � %� era
v w a a va a a v v %a V V v.�a v a a v .a
•
.� T— —; P in seund a
r _
pr fessonal -like condition_
b. Every flight of stairs which is more than (4)
three risers high and every Porch shall have guard
ra-r rails as
required by the building code,.
• • . .
" W a L %.0 %.4 J6 kf J- %.0 Ua &.R;a r- e %d 'EO %le.01C =LL LJ 6 n %4.4 ^0 e v Ls±e
(3) windows, doors and hatchways. Every window, exterior door
and hatchway shall be tight and 1 191 %e. 0 kept
.0
in professional- l .ke � ,�.. „ ; ,,.. ,A condition %a R �'
TV v' J6 J
�
a. Every exterior window, door and hatchway shall be in
professional -like condition and fit tightly within its
frame,
b. -: Every window shall have be ���' �- ,,arapi ; e� �i�1 za; ,ant*
--- —�+.�. �. ..,%4k,r + + •: ...ii •♦ &.a a%.& N.0
panes which are without open cracks or holes.
c . Every openable window, ��� z * EO ?h . f; :%xe4 * = # : Ax - •
shall: ' a A -M :8 A X A 0 M = 4 MIA M 3 3 link
10 Open easily.
2. Have hardware that will hold the window in an open
13
or closed position.
3. Have a functioning lock,
4. For single and double dwellings have a tight-
fitting screen that is not greater than 16 -mesh
per inch.
4
e .- / i
4 • ,
• • • • ' t
• • •
l /
un3 i m T_1; M4 :e =ri: g •
-' •
•
.z A, Aa %o ea A vv %-, s A -a e e e e.. n %sy : IEO 3 1 EIL Nev to %ow % %a.4 nL4 4 % ==I ' ' n 4
rain and sairfame,
•
d •. h-: Every exterior door ���� ' �'�' as an a � ;
' 11 , ^ 4T-T/,, , J
shall: '
(,B r -, t T = xi 1 - #" 1^. a A s a .�. •� i s .. a �.�
w. - -.1 r w W. A. r.--v yr �► %..L A, M� 'T' ��_ � =r � �`'"''v.j. Lt A.
• • • ' • ,
1. Open easily from the inside without a key.
2• Have a functioning dead -bolt lock.
3• For single and double dwellings,, have a tight - fitting
screen door with a screen that is not greater than 16-
mesh per inch-
Sec. 9 9 Interior of structures.
(1) Basements. All ^ ^" ~'s basements and
crawl spaces shall be dry
ga� T /1. fti r1 1 /'Y 1 1 r /1
-
(2) Structural members. The supporting structural members shall
be :AaiAInJ4Ne4 structurally sound and have '
no evidence of deterioration. '
14
(3) Interior stairs and railings.
a . All e o stairs shall shall be ircuii � ; � -% in
professional -like condition The
owner shall by =_r_ replace treads and risers
that show evidence of excessive wear or are broken,
warped or loose Eve' �T �- �e -�-�; � ��, ,
r
•
b. Every stairwell and every flight of stairs ri�'�
more than (4) three ( 3) risers high,- shall have
handrails or railings as required by �•� ~�
�c ~"�"�' �' �'�' T T �'�'' Te �� �• the building code.,
c. Every handrail or railing shall be firmly fastened
and =&L L %a. Jh. L professional -like condition.
T =e The owner sha_11 properly place secured
railings on the open portions of stairs, balconies
landings and stairwells. These railings must be able to
bear normally imposed loads as
determined by the building code.
l /
(4) Bathroom floors. Every
surface ^ 1tkA�],r ��,-�;
These floor surfaces shy
to easily :i=
Its
clean them and keep
toilet room and bathroom floor
Be r•.,,,^ -4%e shall be `"sir= ,, ,• 'EP %e% a = LL
��r, nt i. impervious to water
all be constructed to permit a person
them in a sanitary condition.
(5) Sanitation. The interior shall be 0 1- 0 � ^a in a clean and
sanitary condition. ae
. The owner shall provide appropriate storage
facilities for refuse,_ garbage and rubbish.
(6) Insect and rodent harborage. The owner , r- l %zvmvj: .
shall exterminate %
all noxious insects, rodents, vermin or other pests, a. nL. 34: % =4 a = :1= 1:1 a :3, 4, im W i e
iv m Vx 1: iL e . n e: v e . r . . .
(7) Interior walls, floors, ceilings and woodwork. All interior
walls, floors, ceilings and associated woodwork or trim
shall be in a professional -like a se
'""'� % 4 . ' : I' ; ^A ' '^ „„� "�, •, „- condition These
surfaces shall be clean and free of graffiti, Floors shall
be free of loose, warped, Protruding, ripped or rotten
materials and coverings. All walls and ceilings shall be
15
free of holes, large cracks and loose plaster and in a tight
weatherproof condition. , 65-55,-819
Sec. 9 -97. 9 - 9 - w - Basic facilities.
The following facilities shall be = = ma =04 in every occupied
dwelling unit and rooming house, except as stated in Section 9-
102 - - -- -1 - -A•....V A. .
t1 Kitchen facilities. A Ev e kitchen which - 3.1 include
the following:
a . A functioning kitchen sink. '
j-- - -..
b. Cabinets or shelves for the storage of eating, drinking
and cooking equipment utensils and food that
does . not require refrigeration L . ___
There shall also be a counter or table for food
preparation. Said cabinets or shelves and counter or
table shall be large enough to accommodate the number
of people livng_i,n the dwelling unit.q�� ate— for —±
They
shall also be of professional like seu construction,
finished with surfaces that are easily cleanable and
that will not impart any toxic or I ,.O,, J harmful
effect to food.
c . A functioning stove er = % �T4 -� �--f n:= mnnl i rn= =^ n-a
..� .� � � r �� � 6 �i �i L. v i V V V l U. -16 i i� A. V V %W%
and a refrigerator large enough, to .meet the needs of
the resident. '
lap La e r-
Same en
, The owner shall provide.
enough I ±n 1: JA W e se= m 4 . e t n �- space and adequate
connections for the installation and operation of said
stove and refrigerator ' r % 4 A E P t -��ffia 4- 14 j
r_ 4=a The resident or owner shall provide said
stove.and refrigerator.
Toilet � O � , ; t e. T.T; �� ; T-XgM, , ; , 4- ( 2) - —n' _ There shall
be a nonhabitable room with an entrance door which gives
privacy to a person within said room. This room
shall have a functioning toilet in professional -like
Co ndition `
16
•
� --fie with easily cleanable surfaces_
-- - - l
�' �' ' 1 � 4 6 g-- -��- Now There shall
_ �___ __ _ . __
(3) Lavatory sink. .. ' = ____ --
be a lavatory sink in good working condition It
_� v a %,.e_� —r- k may be in the same room as the toilet. f 3 3:1
j
_�� = ., er 1. ' ^��� If the lavatory. sink is in
another room, ' 03 A=
_- : -t'�� - it shall be near the door leading directly into
1
a e room with a toilet • r 6-0
Water inlets for lavatory sinks shall be above the
overflow rim of the sink. %-v " �.P ��
(4 Bathtub or shower. .. _ _____ g ---� There J6 %P TAT �� 4 r ItiTT v. TT T_T/'\1 7 r� •
shall be a room which affords privacy to a person within
said room �??a- T-�iizr- s _T; +.�. which has a bathtub or
�-. . ,-r
shower It shall be in good working condition as %a.4 id
.. . L.Lewer. may be in the same room as the toilet
-��- e- , --�-�_ s e or in another room_ � ~� - 12k a
4t --�-- we r SyS 'E v %=.- FAR 0 W Water inlets for bathtubs shall
be above the overflow rim of :1R,NeS.. ' 4 :' % = o . 4 1 6 � SO — the
bathtub,
.
_ ,
V.Z
17
• .
%Me • • I e i: n e r
V j - •
�nt rr AL
]q33 P1 41-1
+Ease avJ v Vi \ ►i i Vi V •
I
• ,
I
•
•
- -" onnection to water and sewer system. Every kitchen sink,
lavatory sink, bathtub_ shower and toilet shall connect
�—� 'e A F ee n e�~� ��' to a publ is water and sanitary sewer
r ._ ,. r _ �. l .......+ .
system. These facilities may connect eir to an approved private
water and sewer system if no.. public utility system is available.
�n4 � - 1 l L � 1.• „rr' r. *.�',Tr^r s h all have
These plumbinc facilities �-- b��I J �d .�__
an adecquate amount of hot and cold running water. The heated
water shall be at a minimum temperature of 120 degrees and a
max of 165 degree,---.,
r
I
.( 5),- }- Heating system. =GA ' i & i es Every rental residential
building - =' I.RLE shall have an, approved and functionin
heating system ' h. • This system Sa zA a % 3 A A shall be
safely heat all
habitable rooms, bathrooms and toilet rooms ' ����-�� toher ��
in the building. This system must provide to a temperature
consistent with state and federal guidelines at three (3)
feet above the floor a” � when occupied. The City
1s
shall not consider _ as or electric appliances designed
primarily for cooking or water heating purposes as heating
facilities.. The Citv Drohibits use of ortable heatin
equipment which uses flame and liquid fuel as heating
equipment for this Section. No owner or occupant shall
install , or use a space heater using , =Yame which is not
vented to.the outside of the structure. This venting shall
only be done with „ City approval.
er
'6 5
(7) 13 3 - Refuse and garbage storm
supply approved containers
storage of refuse and garbi
refuse and garbage removed
week.
Sec. 9-98 Maintenance.
1 1 . .n .•., , ,.. ; �4- .. r..
_�... .....
•
-- _ - -_
0
ge and removal. The owner shall
with tight - fitting covers for the
age. The owner shall have the
from the premises at least once a
T is Q :k a 1 1 =:I• w �. A ma •� era t: w .........
(1) Plumbing and heating ect�ipment . f 4 wki���e�- The owner shall
maintain the plumbing and heating,_equipment . per j ci ia n Al A -L-- -% -1 . . . . niz
� -"%fto pert This equupment shall be free from
obstructions, leaks and defects. Heating equipment shall
include cooking, water heating and space heating equipment.
.
(2) .141 Electrical service, outlets, fixtures. All dwelling units
and rooming units shall have adequate and safe electrical
19
service.
Every
electrical outlet and fixture shall connect Ise "'' '"'=:'= a 3 3 eA
to the source of electrical power j
All dwelling units and.roominq =nits shall have an.adequ_ate
number of electrical outlets and electrical lighting fixtures for
normal us awe, . ; �, ., .� �,.. �.� ., �, lo,, ,_, i lm� ., 4 = 1 41= 3.,,, ; , 4
" _ .' �-e�� a r�-r •ter -*-rrr
3 _ f S+All f aci1ities and equipment _"_� tee: -���i .� %5& % . j i �m�x ;&
j6.&. - of - w r� Tr ��= %..- i • w -644 i �/�
All housing facilities shall be = LL L % ; 4 o&. 16 „ I - � 16 =Aed
clean and in a sanitary condition. Be - a.9
/ /
S ec. 9-99 Light and ventilation.
(1) Natural light in dwellings. Every dwelling unit and room a
unit shall have at least one window of approved size facing
directly to the outdoors or to a court ; �.A W V %W& �-'� �- ; -3€ -
r
If the dwelling unit or rooming unit is connected to a room
or area used seasonably (e.g. porch), then adequate daylight
must be possible through this connection. ��- era •
& A
(2) Light in nonhabitable work space. sf ="' �-; �- -4�� -i 3 ' Am
b-F A F
ev Eves furnace room and all similar nonhabitable work
space shall have at least one r lied functioning electric
l �' �s� - „v+� aya i , alq, a a4= a33 � i mer
(3) Light in halls and stairways. Every hall and
inside stairway shall have b=--_ ��- A I I 4-; In if j �� •,
- _ --_
�� „ A An --$-f at least five (5) lumens per square foot of
l ight in the darkest part .
r�� �• � •� .1 l �-�• •� ri i+7 c+ � = � ter. ems•
r •
• • ti
( 4 ) Sleeping space in basements. No person shall sleep in a
basement unless there is natural light from windows. These
windows shall meet all building code.recquirements. At least
one -half of the required window area shall be openable to
provide natural ventilation,
20
(5) Adequate ventilation. Every dwelling shall have at least
one window which can be easily opened or such other device
as will adequately ventilate the dwelling.
(6) Ventilation and light in bathroom. �. "' """''
MMA& %am Every bathroom and room with , a toilet
c�%W -�-e$ shall have at least one onenable window
or an approved ventilation system. ,
Sec. 9 -100, 9 Fire
safety standards.
(1) Exclusion of rental ' ae,......s building from storing
flammable liquid. No dwelling unit or rooming unit shall be
located within a building containing any business handling,
dispensing or storing flammable liquids with a flash point
of one hundred (100) degrees Fahrenheit, as This is
defined by the 1976 � �, �, f._t- .. ��T.; ��: fR1-4 r C44 a
Uniform Building Code CU. B..C.1 and the Uniform Fire
Code (U. F. C.
t2) Smoke alarms. There shall be approved, functional smoke
alarms in all rental residential building and rooming houses
as required by state law.,
Sec. 9 -101 . Maintenance responsibilities.. nAnb-AD -65 =tee= %W ONO 7 =e �a 4 -��-- a� enaree ef. ' t �. �•
21
.
.
S
ev
e • - ffl n3riz
=0
i 0314 =i =
-
.
-
t2) Smoke alarms. There shall be approved, functional smoke
alarms in all rental residential building and rooming houses
as required by state law.,
Sec. 9 -101 . Maintenance responsibilities.. nAnb-AD -65 =tee= %W ONO 7 =e �a 4 -��-- a� enaree ef. ' t �. �•
21
. . • • •
(1) Maintenance of private areas. Occupants
%.111L VV 4T "��' shall keep in a clean and sanitary condition that
part of the dwelling and premises -A4..A..a.. A. which they
o -pY_ control or use. _ c ,,.,,�� �..�..�,�� ��e;
....
(2) Maintenance of shared or public areas. Every owner s-€- -a
aqe* - a . shall
maintain in a clean and sanitary condition all shared or
public areas on e- the 4 T -T =3 ? premises
(3) Disposal of garbage and refuse. Occupants and owners Ever
shall dispose of their
aarba a and refuse r„],b„ *. in a clean and sanitary manner
consistent with Chapter 16 of this Code. Occupants shall
put their garbage and refuse in the containers provided by
the owner.
(4) Use and operation of J plumbing fixtures. Every
occupant T -tee; shall keep the r ' plumbing
f fixtures �-'� ��-� n clean and sanitary and shall bae.
...Le exere. J . . . se . e f use reasonable care in their proper use
and operation.
and. ei%zre of iaimaa
G:13 A
•
. ,
Sec. 9 -102. 9-10 Rooming houses.
•
(1) Toilet, lavatory and bath facilities. At
There shall be at least one functioning toilet TAV ;%a
lavatory - sink and bathtub or shower,
WerIg ' for each four (4)
r..., m
rooming units within a rooming house This is wherever
Persons share said facilities. i-- '- ^,,.,•,t,...,,. ^ ^ ; -� - --- re
�.�...,�,.a . The owner shall locate all such facilities
within the residence building served and be
directly accessible from a common hall or passageway to all
persons sharing such facilities. The owner shall supply
ever l avatory sink b ° s. ;. & --�� bathtub or shower S.Ifta.11-
e-r � with hot and cold water At all ti
22
2 ) A kitchen is not required in a roomincr house. If ,a common
kitchen is provided it shall be clean and sanitary_
1 A I I* a A A 3manim Am �Xlmwxx --- • -4nux
• f
me oxximWAX r - 3 mm 3:1 IQ
•
2_TYn Z. mh
WV.LA -9.
•
• • ? , V e • , • ,
Sec. 9 -103 Vacant mae mu: t.- dwellings.
The owner of any unoccupied rental building. dwelling unit or
rooming unit shall board up or close and lo anv open doors or
windows. , ' :1= :e m = 1% 3:1 = = R
=114=13 make same 9a:6e ;4:m 64 S
23
1
•
2_TYn Z. mh
WV.LA -9.
•
• • ? , V e • , • ,
Sec. 9 -103 Vacant mae mu: t.- dwellings.
The owner of any unoccupied rental building. dwelling unit or
rooming unit shall board up or close and lo anv open doors or
windows. , ' :1= :e m = 1% 3:1 = = R
=114=13 make same 9a:6e ;4:m 64 S
23
ITMMMT� M-
j p Mr • v • • • W VIP
v v • v
•
•
ArE
•
• • •
•
•
A •
• • 909 ,
• 1:70, 9-5-89%
,
Sec. 9 -104. Access by owner or operator.
Every occupant shall M.
give, the owner or operator % ra'• 1:11 S % - A e - - -- ==3 - -T- -�
access to any part of such dwelling unit, rooming unit or its.
premises,- This access is to be at reasonable times, for
�- ef affecting inspection and maintenance, making such
repairs, or making
'
_-"
Z A .' �''� r . -� •�-�f chancres to follow this article •
P -�-r _Y' -mac - Ne
r i 6W WW
Sec. 9 -105 . Compliance orders.
Whenever the enforcement officer determines that any dwelling,
dwelling unit or rooming unit _„ :Wg e sn i �- j - e � ��- � � -� , or
the premises surrounding any of these, fails to meet the
provisions of this article, he or she may issue a compliance
24
•
•
,
•
,
•
• • .
8 6 ,
• ,
Sec. 9 -104. Access by owner or operator.
Every occupant shall M.
give, the owner or operator % ra'• 1:11 S % - A e - - -- ==3 - -T- -�
access to any part of such dwelling unit, rooming unit or its.
premises,- This access is to be at reasonable times, for
�- ef affecting inspection and maintenance, making such
repairs, or making
'
_-"
Z A .' �''� r . -� •�-�f chancres to follow this article •
P -�-r _Y' -mac - Ne
r i 6W WW
Sec. 9 -105 . Compliance orders.
Whenever the enforcement officer determines that any dwelling,
dwelling unit or rooming unit _„ :Wg e sn i �- j - e � ��- � � -� , or
the premises surrounding any of these, fails to meet the
provisions of this article, he or she may issue a compliance
24
order This order shall state seat --i ng- fertBh the violations. of
the article and order the owner, occupant or operator er-
to correct such violations. This compliance order shall:
(1) Be in writing.
(2) Describe the location and nature of the violations of this
article.
(3) R" u 4 EO 'Q' JA. &s Set the required corrective action and a time for
the completion of the correction of such violation This
compliance order shall also let the owner or operator know
o app
appeal recourse.
(4) Be served upon the owner, his agent or the occupant, as ]A=
J6 Lae 0 follows: '
.j •� � + � + ... v v w Lv K a i v , i ,i. �rL v V li/ � V ♦ � �r i \.+ V L .L v •
a. Served upon him or her personally, or
b . Sent by „a ,,.� .�.,�.�. ; �; mail to his or her last
known address, or
c. •
s , Posted at a conspicuous
place in or about the dwelling which the notice
1 affects, ' ' I nW4
• i
Before taking any court action, the enforcement officer
shall send a registered or certified copy of the notice to
the owner.
Sec. 9-106 9- Variances.
A person shall make appeals of interpretation or variance
under this article sI ' to the
•�������� -- - ���w�v��. vv %..� &iV r: i V 1 � iL \ir<i i�.rL� `rL
Director of Community Development If not satisfied, a person
may make further appeal ' :1= 3q:i=
to the City Council according to established
City procedures. The City Council will hear requests for
variance and interpretation of this article. The City
Council may grant variances in instances where the strict
enforcement would cause undue hardship because of circumstances
unique to the individual property under consideration, The
City Council must also f ;VV �- �' � ��b- % 0 0 that such
action will be in keeping with the spirit and intent of this
article. ,
Sec. 9 -107 9 -112 . Violations.
25
Sec 9 -107 112 Violations.
Any pe firm or corporation failing to follow = -- h e
this article shall be guilty of a misdemeanor, and
�
shall be subject to prosecution. . 486 , 903 A
Secs. 9 -108 9 -129. Reserved,
Section 2. This ordinance shall take effect after its passage.
Passed by the Maplewood City Council on , 19910
go \memol8.ord
26
MINUTES OF THE
MAPLEWOOD HOUSING AND REDEVELOPMENT AUTHORITY
NOVEMBER 12, 1991
10 CALL TO ORDER
Chairperson Fischer called the meeting to order at 7:05 p.m.
2. ROLL CALL
HRA Commissioners: Lorraine. Fischer, Larry Whitcomb, Lori
Tauer
City Staff: Ken Roberts
3. APPROVAL OF MINUTES
a. October 8, 1991
Commissioner Fischer moved approval of the minutes of
October 8, 1991, as submitted.
Commissioner Tauer seconded Ayes -- Fischer, Whitcomb,
Tauer
4. APPROVAL OF AGENDA
Commissioner Fischer moved approval of the amended agenda,
deleting item 7 a, unless another Commissioner is present
at the meeting.
Commissioner Whitcomb seconded Ayes -- Fischer, Whitcomb,
Tauer
5. COMMUNICATIONS
a. Metro HRA - two letters
The Commission had a brief discussion on the two
letters.
6. UNFINISHED BUSINESS
a. Rental Housing Maintenance Code
Ken Roberts presented the staff report. The
Commissioners discussed the revisions proposed. It was
suggested that "workmanlike" be replaced in the
document with a nonsexist term.
HRA Minutes of 11 -12 -91
-2 -
Commissioner Whitcomb moved approval of the revised
Rental Housing Maintenance Code and replacing, if
possible, the terra "workmanlike" with a non- sexist
term.
Commissioner Tauer seconded Ayes -- Fischer, Whitcomb,
Tauer
Commissioner Tauer moved to recommend to the City Council:
1. Do not require licensing at this time but continue our.
present inspection program, including special
inspections of individual in problem buildings as
time permits.
2. Continue to require compliance with the rental housing
code as part of the City's truth -in- housing program.
Commissioner Whitcomb seconded Ayes -- Fischer, Whitcomb,
Tauer
Ken Roberts presented information requested by the
Commission pertaining to the truth -in- housing ordinance
requirements regarding the number of multiple- dwelling
rental unit inspections required at the time a building is
sold. It was decided to further discuss this at the time
that the truth -in- housing ordinance is updated.
7. NEW BUSINESS
a. Housing Plan Update
The revised housing plan was explained briefly by Ken
Roberts. It will be added to the December meeting
agenda for consideration at that time.
b. Larpenteur East Apartments
The Commission discussed past complaints and court
actions on this property.
8. DATE OF NEXT MEETING
a . December 10, 1991
90 ADJOURNMENT
Meeting adjourned at 8:30 p.m.
Action by Council
En dorsed-._
�iodi,�i od,.,,,_,
MEMORANDUM `°'-"'"""'
ate j eCted,
TO: city Man
er
FROMO Director of Community Development
SUBJECT Comprehensive Plan Update
DATE: April 6, 1992
INTRODUCTION
I gave the City Council copies of the draft of the Comprehensive
Plan update at the last meeting. The Council needs to decide
what they want to do next.
BACKGROUND
The City has been working on this plan for about 2 -1/2 years.
The Council started holding hearings on changes to the land use
plans in 1990 The Council also directed staff to change the
land use designations to zoning classifications. In 1991, the
Council changed the density tables to reduce maximum allowed
densities. Since then, the.Planning Commission, HRA, HRC and
Park and Recreation Commission have thoroughly edited the text.
Each of these groups has approved their respective parts of the
Plan. On March 2, the Planning Commission held a public hearing
and recommended that the Council approve the Plan..
DISCUSSION
There have been no major policy changes since the Council
approved the land use plans and density tables. We have
shortened the text and made it easier to read than the current
Plan. The current plan is about 190 pages long. The proposed
plan is only about 97 pages. We have also updated the Plan with
new information, such as the 1990 Census.
The land use maps have not changed since the Council approved
them, except for the names of the land use designations. As
requested by the Council, we have replaced the old land use
classifications with zoning classifications. As an example, the
old RL (residential low density) classification is now R -1
(single- family residential. This change should avoid some of
the confusion we have had over the use of two sets of
classifications for the same property.
The Planning Commission decided against holding neighborhood
meetings. The Council has already held extensive neighborhood
hearings on the land use plan maps. The rest of the changes are
basically editing and updating information, such as from the
Census.
�-5
The City Council is not required to hold a public hearing. The
Planning Commission already did this and no One came. The
Council, however, discussed holding a public hearing and inviting
developers.
Once.the Council approves t we must send it to the
Metropolitan Council and adjacent cities to review.
RECOMMENDATION
The City Council should approve this Plan, subject to the review
of the Metropolitan Council and adjacent cities.
go /b:memo23.mem (4.15)
Attachment: Planning Commission minutes
2
Maplewood Planning Commission
Minutes of 3-2--92
The City Council shall review this p
he date of approval, based on the
C1 code.
(2
_9-
rfait one year from
ocedures in the
(3) The s ool shall turn the te, is court lights off by
10:00 p: Only the schoo shall use the tennis court
lights.
(4) The school shal not e the area between the tennis
courts and pond a d he west lot line as a track or
route for running d shall be limited to fall meets.
(5) The City Counc' may re ..ire that. the Academy build a
driveway to be Road th ugh the School District's
property if he Academy buy the School District's
building.
(6) The Co cil may require that the chool chain the
weste y access for evening events 'f they become a
pro em.
Commi loner Anitzberger seconded Ayes - -Ani, Berger,
Axdahl , Fi.s er, Frost,
Gerke, Pearso Rossbach,
s igmund ik, Sin
he motion passed.
5e PUBLIC HEARINGS
b. Comprehensive Plan
The Commission reviewed the Plan with some changes and
requested staff make the corrections.
commissioner Fischer moved the Planning Commission recommend
the y Pp
city Council approve the Comprehensive Plan update with
the changes requested at tonight's meeting.
Commissioner Rossbach seconded Ayes-- Anitzberger,
Axdahl, Fischer, Frost,
Gerke, Pearson, Rossbach,
Sigmundik, Sinn
The motion passed..
VISITOR PRESEN NS
The ere visitor presentations.
To:
From:
Subj
Date:
Aotion by Council:
Endorsed.
Modif ie
Re ected..,_.,.,._.-
Michael A. McGuire, Cit Mana Date
Maplewood Parks & Recreation Commission
Plantin in the Parks
April 6, 1992
Introduction
On Au 29, 1991, the Cit Council approved the Tree Plantin
Pro in seven parks for an approximate cost of $195,000. The
Council encoura the Parks & Recreation Commission to investi-
g ate other alternatives to hirin a landscape architect,,
Back
Z -6
As a follow-up to the Cit Council's directive, the Commission's
Tree Plantin Committee su alternatives which included:
1 the availabilit of a Universit of Minnesota Landscape Archismio
tecture Department intern
:2 surve comparable area metro cities' methods of landscap-
in and
3 contactin local nurseries
1 Professor Lance Necktar from the Universit of Minnesota said
that the ideal learnin situation is for their students to
work with an experienced landscape architect alread on the
cit staff. He was ver concerned with the liabilti issue.
Plus he felt this project was too extensive for a student who
would not be familiar with biddin operations, le ordi-
nances or bondin His professional advice was to hire a con=
sultin landscape architect.
2 The cities of Ea and Eden Prairie have landscape architects
on staff, Apple Valle Mounds View and Shoreview have cit
foresters. Arden Hills, Roseville, White Bear Lake and Brook-
l Center all use consultin landscape architects for pro-
jects of comparable ma Staff of all nine cities su
g ested usin a landscape architect.
3) Five local nurseries were contacted. The do not provide ser-
vices on this lar a scale. One did have a landscape archi-
tect who would work as a consultant for an hourl fee. How-
ever, he had no experience with pr0 of this size. On
smaller projects it is common practice to desi plantin if
the materials are purchased from the nurser Cit biddin
re re competitive bids for this size project.
A professional landscape architect desi plantin in accor-
dance with the t of park, develops proper specifications,
examines stock, supervises plantin and reviews plantin durin
the warrant period. Estimated cost for professional services
is between 7% and 9% of the contract,
Recommendation
It is requested that the City ouncil authorize the e Park and
Recreation Commission to interview landscape architects for
assistance P
e and coordination of plantings In the parks.
c: City Clerk
MEMORANDUM
To: Michael A. McGuire, City Manager
From: Robert D. Odegard, Director of Parks & Recreation
Subj: Plantings For Parks
Date: August 20, 1991
The development of the parks in the City of Maplewood has been
progressing at a very fast rate over the past two years. With
the completion of the basic development of the parks, it is now
time to discuss the next phase of development which includes tree
and shrub plantings. The Maplewood Parks and Recreation Commis -
sion has considered all of the parks in the city and divided them
into immediate needs, secondary needs, and future needs for
plantings.
Background-
Over the its two years, the city has undergone a great develop-
ment of Park System with the construction of Playcrest, Sher-
.wood, Vista Hills, Geranium and Hillside neighborhood parks, and
Harvest community park, and Hazelwood soccer complex. Since
funding always determines the ability to develop parks, only the
basics were considered in the first phase. The Park and Recrea-
tion Commission is recommending that we now consider the next
.phase which includes park plantings. A committee discussed the
many parks that we have in the city and divided them into parks
that immediately need plantings, parks that will need additional
.plantings, and lastly parks that can be planted by our own Park
Maintenance staff.-
A major consideration is the planting process, which it is felt
must include a professional Landscape Architect who can design
the plantings in accordance with the type of park, develop proper
specifications, examine stock, supervise planting, and review
plantings during the warranty period. This process was followed
in the planting plan for Playcrest Park and has been very suc-
cessful. Estimated cost for professional services is 8% of the
contract.
At this. time, the preliminary plan for the cost for the parks is
as f of lows :
Harvest Park ...................$60,000
Hazelwood Park............. ....$60,000
Geranium Park ..................$35,000
Sherwood Park ..................$10,000
Maplewood Heights Park.........$10,000
Vista Hills Park ...............$15,000
Hillside Park ..................$ 5,000
TOTAL.. .......................$195,000
, S
This is again a concept and the exact cost will be determined by
the landscape architect after the original design.
Is�J
Recommendation
It is requested that the City Council approve the Park and Rec-
reation Commission concept.for developing tree lantin s in the
p g
Parks and authorize the Commission to interview landscape archi-
tects for City Council approval. It is recommended that funds
, be
provided from PAC Commercial, PAC Neighborhood, and available Tax
Increment Funds.
c: City Clerk
IMMEDIATE NEEDS
HARVEST
HAZELWOOD
GERANIUM
SHERWOOD
MAPLEWOOD HEIGHTS
VISTA HILLS
HILLSIDE (ALONG
TRAILS)
PLANTINGS FOR PARKS
SECONDARY NEEDS
EDGERTON
KOHLMAN
GOODRICH
PLAYCREST
NEBRASKA
AFTON HEIGHTS
CRESTVIEW
WAKEFIELD
GLOSTER
FLI CEK
GETHSEMANE
ROBINHOOD
FOUR SEASONS
FUTURE NEEDS
WESTERN HILLS
MAPLECRE
LIONS
HERITAGE CENTER
ROSELAWN POND
KENWOOD
PHYLIS COURT
MAILAND
GLADSTONE
TIMBER
LOOKOUT
FISH CREEK
AGENDA NO, J
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: SELECTION OF INSURANCE AGENTS
DATE: April 6, 1992
Action Council
Endorsed..,,
Modifi eat..,,....._
Rejected . ..
Date
Annually, when the City requests proposals for property /casualty insurance, the process
involves the pre - qualification of insurance agents and the assignment of markets. This
process involves requesting agents to complete a questionnaire listing their qualifications and
. q
the names of the insurance companies they represent. The completed questionnaires are
P q
reviewed to determine which agents should be designated to receive the City's insurance
specifications and to which insurance companies they should be given exclusive access.
Questionnaires were mailed to Ekblad, Pardee, and Bewell, Inc., our current insurance
agent, Hadtrath and Associates, and one additional agent who had expressed an interest in
providing insurance to the City. (No agent is currently used for the City's workers
compensation insurance because the coverage is provided by the League of Minnesota Cities
joint self - insurance plan which allows cities to obtain coverage without an agent.)
g g )
The attached questionnaires were received. from two agents. As in the past, these agents
indicated that they would accept a fee in lieu of commission on City insurance coverages
. Y es
g
through the League of Minnesota Cities Insurance Trust (LCMCIT) which has
provided the p
lowest quote on coverages the past several years. If the LCMCIT is the lowest cost option
again this year, the agent fees would be as follows:
$3,500 Ekblad, Pardee, and Bewell, Inc.
$2,740 Hadtrath and Associates, Inc.
The agents also listed other companies that they would like to be assigned but they would not
accept a fee in lieu of the standard commission for these companies.
Attached is a recommendation from our insurance consultant regarding the assignment of
g g g
insurance companies to each agent. I recommend that the Council approve the consultant's
assignment of markets.
DFF : lz
INS /SELEC.AGN
Attachments
PREFERRED
R ZS K .
CONSULTANTS
April 5, 1992
DAniel F. Faust
N nance Director
City of Maplewood
1830 E. County Road B
Maplewood, Mai 55109
Re: Agent selection /Market Assignment for 1992 -93
Dear pan
The following is my recommendation on agent selection and market assignment
per the agency questionnaires received.
Hadtrath & Associates Inc,
Hadtrath & Associates has again proposed a lower fee than that of the
alternate agency, to handle the LMC IT program. Hadtrath' s service fee
of $2,740 compares with Fkblad, Pardee & Bewell's proposed fee of $3,500;
a x$750 difference. Other markets suggested to be assigned to Hadt '
9 Hadtrath 's
agency are Titan Indemnity, Illinois Insurance Exchange, and USF &0. These
markets were not requested by the alternate agency. If you recall quotes
were not obtained from the 9
se alternate markets, although assigned gned 1 ast
year,
Hadtrath & Associates can also be assigned to State Fund Mutual on the
workers' compensation.
Ekblad, Pardee & Bewell, Inc.
Ash indicated above, Ekblad, Pardee & Bewell quoted a higher fee for service
on , their first Market choice; LMOIT. Therefore, I would su uest that
their second choice Pe 99
nco, be assigned. This market too, was also assigned
lest year, however, a quote was not received.
Also, as the current agent on the boiler coverage, Hartford should also
be assigned aloe with W 9
9 9 Western National as an alternative.
With regard to bond markets, Auto Owners can be assigned.
FuU time Expen Part -t,ivw Cost
...................
P.C.Q. Box 47 -506 Minneapolis, Njinncsota 55447 61'2/55q.-3368
P.
Dan if you have any questions about the assignment of markets etc
� s
please let me know.
In the meantime, Z will begin completion of the LMCIT renewal application,
Sincerely
CONSULTANTS
1
tt, ARM, CIC
CITY OF KAPLEWOOD
AGENCY BACKGROUND INFORMATION QUESTIONNAIRE
Agency name & address Ekblad Pardee & Bewell,
. 1819 North St. Paul Road, Maplewood, MN 55109-4730 612- 777 -8381
Agency owner Jerome Ekblad
Number of years agency has been in business Ekblad Agency 192.5, EP &B, 1971
Number of full -time P ersonnel in this office 16
Name of account executive and names and number of qualified account handlers who would
service this account:
Jerome .Ekblad, James Hubinger, & Jane Townsend (claims) .
Present limit of errors and omissions coverage in place for this agency l,000,000.
-Policy expiration date 01/08/93
Agency volume less personal lines and health and life business for last fiscal year (cite
9 Y P
dates)
$2
List any professional insurance designations held by agency personnel:
Jerome Ekblad, CLU
List an y P y g munic accounts serviced b this a gency currently or., within the last five (5)
years: .
City of.Vadnais Heights, City of Pine Springs
James Hubinger has done City of 'White Bear Lake, in the past.
List the municipal markets available to this agency by line and by preference:
Property & Liability, 1) League of Municipalities, 2) Hartford (Penco) , Boiler, 1) Hartford
. 2 ) Western National Bonds 1} League 2 ) .auto -- Owners
Services that will be provided to the City of Maplewood by this agency.
Will obtain and review bids, process endorsements, and handle all claims.
Would enc our a accept a. fee in lieu of a commission.an insurance coverages provided to
y ag ency
the City of Maplewood? x Yes No
If so, indicate the fee amount and how it would be calculated Will ser League
rams for $3,500. fee if applications are prepaired by insurance consultants.
ro
1� g
BY
i ' ti e
Phone Number �'
' F %
! 1i
f
CITY OF MAPLEWOOD
AGENCY BACKGROUND INFORMATION QUESTIONNAIRE
Agency name & address HADTRATH &ASSOCIATES, INC. _
199 Coon Rapids Blvd., Suite 110 Coon Rapids, MN 55433
Agency owner MICHAEL HADTRATH
Number of years agency has been in business SEE AGENT'S PROPOSAL ATTACHED
Number of full-time personnel in this office sEE AGENT'S PROPOSAL ATTACH
Name of account executive and names and number of qualified account handlers who would
service this account: .
SEE AGENT'S PROPOSAL
Present limit of errors and omissions coverage in place for this agency
-Policy expiration date
7/1/92
Agency volume less personal lines and health and life business for last fiscal year (cite
dates):
SEE RESUME
List any professional insurance designations held by agency personnel:
SEE RESUME
List any municipal accounts serviced by this agency currently or within the last five (5)
years:
HAM LAKE, SPRING LAKE PARK, R.AMSEY, PINE CITY, KELLIHER, LI TLEFORK. HINCKLEY.
SILVER TAKE FRTDLEY
List the municipal markets available to this agency b y l i n e and by ' preference :
SEE AGENT'S PROPOSAL
Services that will be provided to the City of Maplewood by this agency:
SEE AGENT'S PROPOSAL
Would your agency accept a fee in l i e u of a commission . an insurance coverages provided to
the City of Maplewood? _X Yes No
If so, indicate the fee amount and how it would be calculated: $2740.00
Flat Fee League Program
!Y
Title
Phone umber (612) 784 -9574
D i
HADTRATH & ASSOCIATES, INC.
Licensed Insurance Agents Since 1955
199 COON RAPIDS BLVD., SUITE 110
COON RAPIDS, MINNESOTA 55433
(612) 784 -9574 FAX (612) 784 -9572
"PROPERTY & LIABILITY INSURANCE AGENTS PROPOSAL"
HADTRATH & ASSOCIATES, INC.
Hadtrath & Associates, Inc. is
business from Transcontinental
Brokers, Inc. was established i
business being public entity. I
Brokers, Inc. was acquired by Fii
new management took over First Ir
personnel that First Insurance n
public entity business and in
insuring bank customers.
a carry over of personnel and
Brokers, Inc. Transcontinental
a 1975 with its primary book of
n June of 1985, Transcontinental
st Bank Systems, In May of 1986,
surance and advised the remaining
longer wanted to be involved in
stead wanted to concentrate on
As the personnel associated with Transcontinental Brokers, Inc.
were and still are considered experts in public entity business, a
decision was made by First Insurance to release a large volume of
business back to an individual producer in order to better serve
the public entity business. On April 1, 1987, Hadtrath &
Associates, Inc. was formed to continue to serve the public entity
business released by First Bank Systems and to pursue new
clientele.
Hadtrath & Associates, Inc. currently employs 7 professionals:
Michael Hadtrath 16 years experience. Specialized in public
entity insurance. Over the past 13 years, Mike
has insured over 40 various counties, cities
and school districts in the State of Minnesota.
Also acts as a Consultant for writing business
on a fee for service basis. Licensed all lines
including Life and Surplus Lines.
Dale Hadtrath 38 years experience specializing in public
entity business. Dale has written over 15
million in annualized public entity premium
over the last 10 years.
Heather Eystad Office Manager. Graduate from the University
of Minnesota. Worked for the City of
Minneapolis, Office of Risk Management.
Licensed agent. Bookkeeping, marketing,
services all commercial business, claims. 4
years experience.
"Property & Liability Insurance Agent Proposal"
Page 2
Joy McFarlane Licensed agent. 7 years experience
selling, servicing, and marketing Personal
Lines -insurance products. Services commercial
accounts as well.
Virginia Homan Customer Service Representative. Graduate from
the Minnesota School of Business. Background
of 17 years in Stocks and Bonds individual and
institutional investments.
Patti Hadtrath Accountant: Bookkeeping, data recording
statement verification, discrepancies, premium
breakdown, etc.
Greg Boynton CPA, handles corporate records and accounting,
taxes, etc.
Currently Hadtrath & Associates, Inc. has booked a volume of
business to be in excess of $3,500,000.
We currently utilize the following markets in the placement of
I business:
* *1.
League of Minnesota Cities -
Statewide writer of
Municipal business.
*20
Titan Indemnity - Nationwide
writer of Municipal
business. Offered exclusively
through our office in
the State of Minnesota.
*3.
United States Fidelity & Guaranty
(USF &G) - Nationwide
writer of Municipal business.
*4..
Hartford Insurance - Nationwide underwriter of Municipal
business.
* *5.
PENCO - Nationwide underwriter of
Municipal business.
* *6.
Illinois Insurance Exchange (IIE)
- Classic Syndicate -
Nationwide writer of Municipal
business.
* *7.
State Fund Mutual - Workers'
Compensation only -
Minnesota only.
*Binding Authority and Small Claim Draft Authority
* *Submit for quotation and company approval
Our office also provides, at no charge, a Risk Management review on
an as needed basis.
"Property & Liability Insurance Agents Proposal"
Page 3
Regarding Claims - we keep complete files on all claims. We
provide the Municipalities with loss runs whenever requested. In
addition, we provide all the assistance possible in handling
claims, including filing loss reports and negotiating with the
adjusters on Cities behalf. Claims are handled by the Agent and
loss statistics by the Support Staff.
REFERENCES: The following is a partial list of references:
City of Spring Lake Park
Insurance Provided: All Lines
Contact: Don Busch
Phone: (612)784 -6491
City of Ham Lake
Insurance Provided: All Lines
Contact: Doris Nivala
Phone: (612)434-9555
City of Pine City
Insurance Provided: All Lines
Contact: Dan Kieselhorst
Phone: (1)629 -2988
Our agency can help the City a great deal in Valuation and
Appraisals. Gives our background, it is quite easy to compare
property values of our various insureds and arrive at realistic
actual cash value or replacement cost values.
We currently carry $3,000,000. aggregate Errors & Omissions
coverage. We have never, in our personal careers, experienced a
Public Entity Errors & Omissions claim against us.
Current Carrier: Utica National Insurance Company
Current Deductible: $1,000.
"'Propert & Liabilit Insurance A Proposal"
Pa 4
REGARDING RENUMERATION:
Onl the Lea will provide net q uotes. Therefore, we would be
willin to q uote the Lea Pro net. This will reduce all
Lea Propert and Casualt premiums b 10% and reduce Lea
Workers' Compensation premiums b 2%. We would then char a fee
for service. This fee for service includes, but limited to the
followin
Marketin
Risk Mana
Claim Histor & Filin
Department Breakdown of Premiums, etc,
We are positive that you will be completel satisfied with our
services and marketin abilit We know the Cit will save mone
b electin us as y our A
Thank y ou for the opportunit to serve y ou. If y ou need an
additional information, please g ive us a call.
Sincer,n;r
Och 1 L.
M a Hadtrath
President
Hadtrhth & Associates, Inc.
(612)[1784-9574
AGENDA ITEM 1''�
AGENDA REPORT Action by Council:
Endorses
TO: City Manager Modifies
Re j ectecL
FROM: City Engineer Date
SUBJECT: Cooperative Agreement, Rice Street Improvements — Project 90 -04
DATE: April- 6, 1992
Mn /DOT is about to award a contract to improve Rice Street from Hoyt Avenue in St Paul
to Demont Avenue in Little Canada. The improvements affect the entire length of Rice Street
in Maplewood. The project in Maplewood involves curb and gutter, milling and overlaying
the bituminous pavement, and storm drain installation. Detailed construction plans are
available.
The attached cooperative agreement identifies Maplewood's share of the cost at
$65,560.21. All of this cost is Municipal State Aid eligible.
It is recommended the city council approve the agreement by adopting the attached
resolution and establishing a budget of $66,000 for Project 90 -04 with funding from
Municipal State .Aid.
KGH
jW
Attachment
69062
BE IT RESOLVED that the City of Maplewood enter into Agreement No. 69062 with
the State of Minnesota, Department of Transportation for the following purposes Po g P � ses
To provide for payment by the City to the State of the City's share of the costs of the
storm sewer, and curb and gutter construction and other associated construction to be
performed upon, along and adjacent to Trunk Highway No. 49 (R Street from
g Y )
Engineer Station 5 +96.86 (Hoyt Avenue in the City of St. Paul) to Engineer Station
111 +05.21(Demont Avenue in the City of Little Canada) ' under State Project No. 6214-
66 (T9H. 49-126), and State Aid Projects No. 138-010-07 and No. 138- 420 -17,
BE IT FURTHER RESOLVED that the ro r City officers are hereby authorized and
P Pe Y Y
directed to execute such agreement.
CERTIFICATION
State of Minnesota
County of Ramsey
City of Maplewood
I hereby certify that the foregoing Resolution is a true and correct copy of the resolution
presented to and adopted by the Council of the City of Maplewood at a duly authorized
meeting thereof held on the day of , 1992, as shown by the
minutes of the meeting in my possession.
City Clerk
PRE LETTING
SERVICES
SECTION
Agreement between
The State of Minnesota
Department of Transportation and
The City of _Maplewood
RE: City cost storm sewer, and curb
and gutter construction by the
State on T.H. 49 (Rice St.) from
Larpenteur Ave. to County Rd, B
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
COOPERATIVE CONSTRUCTION
AGREEMENT
AGREEMENT NO
69062
S.P. 6214 -66 (TeH. 49 =126)
S.A.P. 138- 010 -07
S.A.P. 138 - 020 -17
Fed. Pro j. STP 5 418 (17
AMOUNT ENCUMBERED
_ (,None)
ESTIMATED AMOUNT
RECEIVABLE
65,560.21
THIS AGREEMENT is made and entered into b and between een the State of
Minnesota., Department of Transportation, hereinafter
p , referred to as
the "State' and the City of Maplewood Minnesota,
ta acting by and
through its City Council, hereinafter "City"..
ref erred to as the City .
69062
WITNESSETH:
WHEREAS the State is about to perform bituminous millin bituminous
overla storm sewer, bike trail, curb and g utter, utilit and
tr si construction and other associated construction upon,
alon and adjacent to Trunk Hi No. 49 (Rice Street) from
En g i n eer Station 5+96.86 (Ho Avenue in the Cit of St. Paul) to
En Station 111+05,21 (Demont Avenue in the Cit of Little
.. Canada) in accordance with State plans, specifications and/or special
provisions desi as State Projects No. 6213-36 (T.H. 49=126).,
No. 6214-63 (T.H. 49=126), No,, 6214-66 (T.H. 49=126) and No. 62-630-
40, and State Aid Projects No..62-625-20, No, 62-626-06,.No,, 62-630-
..39, No. 138-010-07, No. 138-020-17 and No. 160-0,10-02, and in the
records.of the Federal Hi Administration as Minnesota Project
STP 5418 and
WHEREAS the State contract includes the construction of storm sewer
facilities which collect and conve storm water draina from both
trunk hi ri and adjacent Cit propert and
..WHEREAS due to the storm sewer construction it is necessar to
perform certain curb and g utter construction and other associated
construction alon Trunk Hi No. 49 (Rice Street within the
corporate Cit limits and
2
69062
WHEREAS the City has expressed its willingness to participate in the
costs of the storm sewer, and curb and gutter construction and
associated construction engineering as hereinafter set forth; and
WHEREAS in connection with the State contract, certain construction
to be performed on Trunk Highway No. 49 (Rice Street) will be covered
under Cooperative Construction Agreements No. 69049 and No. 69063
between the State, and the City of Roseville and the County of Ramsey
respectively; and
WHEREAS in connection with the State contract, the traffic control
signal systems construction to be performed upon and along Trunk
Highway No. 49 (Rice Street) under State Projects No. 6213 -36 (T,He
49 =126) and No. 6214 -63 (T,H. 49 =126) and State Aid Projects No. 62-
625 -20, No. 62- 626 -06, No. 62- 630 -39 will be covered under a Traffic
Control Signal Agreement No. 69107 between the State, the City, the
County of Ramsey, and the Cities of St. Paul, Little Canada and
Roseville; and
WHEREAS Minnesota Statute section 161.20, subdivision 2 authorizes
the Commissioner of Transportation to make arrangements with and
cooperate with any governmental authority for the purpose of
constructing, maintaining and improving the trunk highway system.
3
69062
IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS:
ARTICLE I - CONSTRUCTION BY THE STATE
Section A. Contract Award
The State shall advertise for bids and award a construction
contract to the lowest responsible bidder for State Projects No.
6213 -36 (T*H* 49 =126) , No. 6214 -63 (T*H, 49 =126) , No. 6214 -66 (TeHo
49 =126) and No. 62- 630 -40, and State Aid Projects No. 62- 625 -.20, No.
62-"626 -06, No. 62- 630 -39, No. 138 - 010 -07, No. 138 - 020 -17 and No. 160 -
010 -02 in.accordance with State plans, specifications and/or special
. . provisions which are on file in the office of the Commissioner of
Transportation at St. Paul, Minnesota, and are made a part hereof by
reference with the same force and effect as though fully set forth
herein.
section E. Direction and Supervision of Construction
The State shall direct and supervise all construction activities
performed under the construction contract, and perform all
construction engineering and inspection functions in connection with
the contract construction. All of the contract construction shall be
performed in compliance with the approved plans, specifications
and /or special provisions.
Section C. Plan Changes Additional Construction, Etc,
The State shall make changes in the plans and /or contract
4
69062
construction, which may include the City cost participation
construction covered under this agreement, and shall enter into any
.necessary addenda, change orders and /or supplemental agreements with
the State's contractor which are necessary to cause the contract
construction to be performed and completed in a satisfactory manner..
However, the State's District Engineer at St. Paul or his authorized
representative will inform the appropriate City official of any
proposed.addenda, change orders and /or supplemental agreements to the
construction contract which will affect the City cost participation
construction covered under this agreement.
Section D. Satisfactory Completion of Contract
The State shall perform all other acts and functions necessary to
cause the construction contract to be completed in a satisfactory
manner.
ARTICLE II - INSPECTION BY THE CITY
The City cost participation construction covered under this agreement
shall be open to inspection by the City. If the City believes the
City. cost participation construction covered under this agreement has
not been properly performed or that the construction is defective,
the City shall inform the State's District Engineer in writing of
those defects. Any recommendations made by the City are not binding
on the State. The State shall have the exclusive right to determine
whether the City cost participation construction covered under this
5
69 062
agreement has been satisfactorily performed by the State's
contractor.
ARTICL III BANS OF PAYMENT BY THE CITY
Section A v SCHEDULE "I"
.,A Preliminary SCHEDULE "I" is attached hereto and made a part hereof
by reference. The Preliminary SCHEDULE "I" includes all anticipated
City cost participation construction items and the construction
engineering cost share covered under this agreement, and is based on
engineer's estimated unit prices.
Section B. Cite Cost Partici ati[on Construction
The City shall, at the percentages indicated, participate in the
following construction to be performed upon., along and adjacent to.
Trunk Highway No. 49 (Rice Street) from Engineer Station 5 +96.86
(Hoyt: Avenue in the City of St. Paul).to Engineer Station 111 +05.21
Memont Avenue in the City of Little Canada) under State Project No.
6214 -66 (T*Ho 49 =126) , and State Aid Projects No. 138 - 010 -07 and No.
138 - 020 -17. The construction includes the City's proportionate share
of item costs for computer equipment, mobilization, field office,
maintenance and restoration of haul roads, and traffic control.
100 Percent
All of the water main and sanitary sewer construction to be
performed upon and along Larpenteur Avenue (County State Aid
69062
Highway No. 30) from Engineer Station 500 +50 (the easterly edge
of the Trunk Highway No. 49 - Larpenteur Avenue intersection) to
the end of construction (approximately Engineer Station
505 +42.48) within the corporate City limits.
40 Percent
1. All of the concrete curb and gutter construction and all of the
concrete entrance construction.to be performed along the east
side of Trunk Highway No. 49 (Rice Street) from Center Street
(approximately Engineer Station 40 +00) to County Road B
(approximately Engineer Station 71 +50) within the corporate City
limits. The construction includes all associated removals and
turf establishment items.
20 All of the adjustments of inplace City -owned water main and
sanitary sewer facilities required as a consequence of the full
roadway width bituminous surfacing, and concrete curb and gutter
construction to be performed upon and along Trunk Highway No. 49
(Rice Street) within the corporate City limits.
16 Percent
All of the storm sewer construction to be performed upon, along
and adjacent to Trunk Highway No. 49 (Rice Street) from Engineer
Station 5 +96.86 (Hoyt Avenue in the City of St. Paul) to
Engineer Station 111 +05.21 (Demont Avenue in the City of Little
7
69062
Canada. The construction includes, but is not limited to,
miscellaneous removals and salvaging, pavement sawing,
embankment material, concrete and bituminous surfacing, aprons,
safety grates, sewer pipe, drainage structures, casting
assemblies, guide posts, and erosion control devices.
Section. C. Construction Engineering Costs
The.City shall pay a prorated share of construction engineering costs
for field engineering and inspection, preparation of progress and
final estimate reports, and material testing and inspection in
connection with the City cost participation construction covered
under this agreement. Those construction engineering costs shall
consist of charges made by State personnel assigned to the
construction contract and shall be recorded under State construction
cost accounting code numbers appropriate for such construction
engineering activities on the forms "Time Report" (Form TC 3 0 ) and
"Cost Distribution" (Form TC 32 ), The City construction engineering
cost share shall be determ].ned using the method and formula set forth
in the attached SCHEDULE "1"0
Note: For the purpose of estimating the City's share of the
construction engineering costs, the State shall use an amount equal
to 8 percent of the estimated total. cost of the City participation
construction covered under this agreement until the final City
participation construction cost share is computed.
69062
Section D. Addenda Change orders and Supple . mental Agreements
The City shall share in the costs of construction contract addenda
change orders and /or supplemental agreements which are necessary to
complete the City cost participation construction covered under this
agreement.
Section E. settlements of Claims
The City shall pay to the State its share of the cost of any
settlements of claims made with the State's contractor.
All liquidated damages assessed the State's contractor in connection
with the construction contract shall result in a credit shared by the
State and the City in the same proportion as their total. construction
cost share covered under this agreement is to the total contract
construction cost before any deduction for liquidated damages.
ARTICLE
IV
- PAYMENT
BY THE CITY
Section
A.
soma to
and Advancement of the Cit ' s Cost Sh&re
It is estimated that the City's share of the costs of the contract
construction plus the construction engineering cost share is the sum
of $65,560.21 as shown in the attached Preliminary SCHEDULE "I".
Upon.award of the construction contract the State shall prepare a
Revised SCHEDULE " I " based on construction contract unit prices and
shall submit a copy to the City. The City shall advance to the
Commissioner of Transportation the City's total estimated cost share
0
69062
as shown in the Revised SCHEDULE ''I ", be it more or less than the sum
of $6.5,560.21, upon execution of this agreement and upon receipt of a
...request from the State for.such advancement of funds.
Section, B. 'Final Payment by the City
Upon completion and acceptance of the contract construction and upon
computation of the final amount due the State's contractor, the State
shall prepare a Final SCHEDULE "I" based on final quantities of City
cost participation construction performed, and shall submit a copy to
the City. If the final cost of the City participation covered under
this agreement exceeds the amount of funds advanced by the City, the
City shall., upon receipt of a request from the State, promptly pay
.the difference to the State without interest. If the final cost of
the City participation covered under this agreement is less than the
amount of funds advanced by the City, the State shall promptly retu!_n
the balance to the City without interest.
Pursuant to Minnesota Statute section 15.415, the State waives claim
for any amounts less than $2.00 over the amount of City funds
previously advanced to the State, and the City waives claim for the
return of any amounts less than $2.00 of those funds advanced by the
City.
Section C. Acceptance of City's Cost and Completed Construction
The computation by the State of the amount due from the City shall be
10
69062
final, binding and conclusive. Acceptance by the State of the
completed contract construction shall be final, binding and
conclusive upon the City as to the satisfactory completion of the
contract construction.
ARTICLE V GENERAL PROVISIONS
section A. Plan Changes
The City may request changes in the plans. If the State determines
that the requested plan changes are necessary and /or desirable, the
State will cause those plan changes to be made.
Section Be Replacement of Castinc'Ts
The City shall furnish the State's contractor with new castings
and /or parts for all inplace City -owned facilities constructed
hereunder when replacements are required, without cost or expense to
the State or the State's contractor, except for replacement of
castings and /or parts broken or damaged by the State's contractor.
section C. Maintenance Div the City
Upon satisfactory completion of the storm sewer facilities and City-
owned utility facilities construction to be performed within the
corporate City limits under the construction contract, the City shall
provide for the proper maintenance of those facilities, without cost
or expense to the State. Furthermore, neither party to this
agreement shall drain any additional drainage into the storm sewer
11
69062
facilities that was not included in the drainage for which the storm
sewer facilities were designed without first obtaining permission to
...do so from the other party. The drainage areas served by the storm
sewer facilities constructed under the construction contract are
shown in a drainage area map, EXHIBIT "Drainage Area ", which is on
.f ile in the office of the State's District Hydraulics Engineer at
Oakdale and is made a part hereof by reference with the same force
and effect as though fully set forth herein.
Upon.satisfactory completion of the walkways construction to be
,performed within the corporate City limits under the construction
contract, the City shall provide for the proper maintenance of the
Walkways, without cost or expense to the State. Maintenance stall
include, but not be limited to, snow and debris removal and any other
maintenance activities necessary to perpetuate the walkways in a safe
and usable condition.
Section D. Claims
All - , employees of the State and all other persons employed by the
State in the performance of contract construction and/or construction
engineering covered under this agreement shall not be considered
employees of the City. All claims that arise under the Worker's
Compensation Act of the State of Minnesota on behalf of the ees em to
p Y
while so engaged and all claims made by any third parties as a
consequence of any act or omission on the part of the employees while
12
69062
so. engaged on contract construction and /or construction.engineering
covered under this agreement shall in no way be the obligation or
responsibility of the City.
All employees of the City and all other persons employed by the City
in the performance of maintenance covered under this agreement shall
not be considered employees of the State. All claims that arise
under the Worker's Compensation Act of the State of Minnesota on
behalf.of the.employees while so engaged and all claims made by any
third parties as a consequence of any act or omission on the part of
the employees while so engaged on maintenance covered under this
agreement shall in no way be the obligation or responsibility of the
State.
The City at its own sole cost and expense shall defend, indemnify,
save and hold harmless the State and all of its - agents, officers and
employees of and from all claims, demands, proceedings, actions or
causes of action of whatsoever nature or character arising out of or
by reason of maintenance covered under,this agreement including an
action or claim which alleges negligence of the State, its agents,
officers or employees.
Section E. Nondiscrimination
The provisions of Minnesota Statute section 181.59 and of any
applicable ordinance relating to civil rights and discrimination
13
69062
shall be considered part of this agreement as if fully set forth
herein.,
Sectio n F. Agreement Approval
Before this agreement shall become binding and effective, it shall be
approved by a City Council resolution and receive approval.of State
and City officers as the law may provide in addition to the
Commissioner of Transportation or his authorized representative.
14
69062
IN TESTIMONY WHEREOF the parties have executed this agreement by their
authorized officers.
DEPARTMENT OF TRANSPORTATION CITY OF MAPLEWOOD
Recommended for approval:
. . By
Mayor
By
Director
Pre- Letting Services Section Date
By
District Engineer
.,By
Deputy Division Director
Technical Services Division
Approved:
By
Deputy Co;miissiol
of Transportation
By
City Manager
Date
DEPARTMENT OF ADMINI STIUkTION
Approved:
By
(Authorized Signature)
Date
Date
(Date of Agreement)
OFFICE OF THE ATTORITEY CEITERAT,
Approved as to form and execution:
By
Special Asst. Attorney General
DEPARTMENT OF FINANCE
Approved:
99
(Authorized Signature)
Date
15
- 1 °�
PRELIMINARY SCHEDULE "I'°
A reement No. 69062
S.P. 6214 -66 T.H. 49=126
' S.A 13 8- 0-I.0 -07
City of Ma lewood
Preliminary: March 12
1992
S.A.P. 138 -- 020 -17
Fed. Pro ' . STP 5 418 17
Storm sewer and curb and gutter construction performed under
State Contract No. with
located on T.H. 49 Street from
Lar enteur Avenue to County Road B
CITY
COST PARTICIPATION
NON FEDERAL AID PORTION
S. A. P.
S.A.P.
138- 010 -07
138 - 020- -17
From Sheet No. 2
75.00
From Sheet No. 3
16
From Sheet No, 5
38,656,8
$5
Subtot
55
181.50
5
522.40
1 Construction En ineerin
Est. 8%
4
414.52
441.79
Subtotal
59
596.02
5
Total City--
$651560,21
1 Final based on Actual Construction
Encr ineering Costs
- 1 °�
69062
ITEM
NUMBER I S.A.WORIC3ITEM0-07 I UNIT I QUANTITY UNTT PRICE COST
I I �
0504.602 ADJUST GATE VALVE EACH 1100 75.00 75.00
TOTAL _ $75.00
l) 100% CITY - $75.00
=W m
69062
ITEM S.A.P. 138 - 010 -07 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM (2) (
0015.601
COMPUTER EQUIPMENT
LUMP SUM
904
4 5 0 0. 0 0
18 0.0 0;
2021.501
MOBILIZATION
LUMP SUM
.04
55 000.00
2,200,00
2031.501
FIELD OFFICE 'T'YPE D
EACH
.04
3P500,00
140.00
2051.501
MAINTENANCE AND RES'T'ORATION OF HAUL ROADS
LUMP SUM
.04
1100
.04
2104.501
REMOVE CURB AN GUTTER
LIN, VT.
298.00
2.00
596.00
2104.501
REMOVE BITUMINOUS CURB
LIN. FT.
300.00
.75
225.00
2104.501
REMOVE CONCRETE CURB
LIN. FT.
821.00
2.25
1 847.25
2104.505
REMOVE CONCRETE DRIVEWAY PAVEMENT
S . YD.
72.00
4.50
324000
2105.525
TOPSOIL BORROW (LV)
CU. YD.
227.00
10.00
2 270.00
0504.602
ADJUST GATE VALVE
EACH
1100
75.00
75.00
2506.522
ADJUST FRAME AND RING CASTING
EACH
3.00
150.00
450.00
1 2531.501
CONCRETE CURB AND GU�'TEly DESIGN B624
LIN. FT.
2 800.00
6.50
18 200.00
2531.501
CONCRETE CURB AND GUTT DES IGN D424
LIN. FT.
419.00
7.00
2,933. 00
2531.507
6" CONCRETE DRIVEWAY PAVEMENT
S . YD.
76.00
20.00
1,520,00
2531.507
8" CONCRETE DRIVEWAY PAVEMENT
SO. YD.
260.00
22.00
5,720.00
0563.601
TRAFFIC CONTROL
LU1`4 SUM
.04
38 000.00
1,520.00
2575.505
SODDING TYPE LAWN
SO. YD.
2,036.00
1.40
2
2575.532
COMMERCIAL FERTILIZER ANALYSIS 10 -20 -20
POUND
147.00
.5o
73.50
TOTAL
41 124.19
( 2) 60% STATE - 24 674.51
40% CITY -- 16 449.68
3 -
(3) 39% STATE - 16% CITY - 4 0 o ROSEVILLE - .5%. RAMSEY COUNTY 690.6.2
(P.) PLAN QUANTITY .
ITEM S.A.P. 138-010-07 138- 020 --17 UNIT QUANTITY UNIT PRICE COST
NUMBER WORK ITEM (3.) (3)
0015.601
COMPUTER E UIPMENT
LUMP SUM
.27
4 p 500.00
1 215.00
2021.501
MOBILIZATION
LUMP SUM
.27
14 850.00
2031.501
FIELD OFFICE TYPE D
EACH
.27
55,000100
3 500.00
945000
2051,501
N_-ATNTENANCE AND RES'?'ORATION OF HAUL ROADS
LUMP SUM
. 2 7
1100
.27
2104.501
REMOVE PIPE SEWERS
LIN. FT,
1 648.00
6.50
10 712.00
2104.505
REMO PAVEMENT
S . YD.
3,081.00
5.50
16 945.50
2104.505
RE MOVE T RENCH PAVEMENT
S . YD.
368.00
10.00
3
2104.509
REMOVE CONCRETE APRON
EACH
6.00
125.00
750.00
2104.509
REMOVE MANHOLE
EACH
5.00
125.00
625.00
2104.509
REMOVE CATCH BASIN
EACH
16.00
125.00
2 000.00
2104.511
SAWING CONCRETE PAVEMENT
LIN. FT.
931.00
3.50
,258.50
2104.513
SAWING BITUMINOUS PAVEMENT FULL DEPTH
LIN. FT.
4
1. 2 5
. 3
5,891.25
2104. 521
SALVAGE CONCRETE PIPE CULVERT
LIN. FT.
15.00
6.00
90.00
210 4. 5 2.3
SALVAGE CAS`I'NG
EACH
1000
75,00
? 5. 0 0
210 4. 5 2 3
SALVAGE CONCRETE APRON
EACH
1. 0 0
5 0. 0 0
5 0. 0 0
2105.522
SE LECT GRA NULAR BORROW CV P
CU. YD.
780.00
5. 00
3,900.00
1 2301.503
CONCRETE PAVEMENT IRREGULAR WIDTH 7.5
S . YD.
392.00
17.50
6,860,00
2331.514
TYPE 31 BASE COURSE MIX TURE
TON
1,206.00
23.00
27 738.00.
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
CALLON
88000
.95
83.60
2501.515
15" RC PIPE APRON
EACH
1.00
275.00
275.00
2501.515
30" RC PIPE APRON
EACH
2.00
425.00
850.00
2501.515
36 RC PIPE APRON
EACH
1000
600.00
600.00
2501.569
SAFETY GRATE FOR 36" RC APRON
EACH
1.00
500.00
500.00
2501.573
I NS''?''ALL CON CRETE APRON
EACH
1. 0 0
12 5. 0 0
125.0
2503.541
12" RC PIPE SEWER DESIGN 3006
LIN. Fm.
581.00
20.50
11 910.50
2503.541
15" RC PIPE SEWER DESIGN 3006
LI_N, FT.
149.00
22.00
3 278.00
2503.541
18" RC PIPE SEWER DESIGN 3006
LIN. FT.
131.00
23.50
3
2503.541
21" RC PIPE SEWER DESIGN 3006
LIN. F`,
214.00
25.50
5 457.00
2503.541
24 RC PIPE SEWER DESIGN 3006
LIN. FT.
303.00
28.00
8 484.00
CONTINUED ON NEXT SHEET
4 -
69062
ITEM S.A.P. 138- 010 --07 AND 138-020-17 UNIT QUANTITY UNIT PRICE COST
. . NUMBER WORK ITEM (3) (3)
2503.541
2503.541
27" RC PIPE SEWER DESIGN 3006
30 11 RC PIPE SEWER DE SIGN 30 06
LIN, FT,
LIN. FT.
653.00 30.50 19 916.50
523.00 33.50 17 520.50
2503.541
2503. 541
2503.571
2506.501
2506.501
2506.501
2506.501
2506.501
2506.501
2506.501
2506.516
33" RC PIPE SEWER DESIGN 3006
36 RC PIPE SEWER DESIGN 3006
INS'T'ALL PIPE SEWER
CONSTRUCT DRAINAGE STRUCTURE DES A OR F
CONSTRUCT DRAINAGE STRUCTURE DES C OR G
CONSTRUCT DRAINAGE STRUCTURE' DES - C, G OR H
CONSTRUCT DRAINAGE STRUCTURE DES F
CONSTRUCT DRAINAGE STRUCTURE DES 54 -4020
CONSTRUCT DRAINAGE STRUC'T DES 60 -4020
CONSTRUCT DRAINAGE STRUCTURE DES 78 -4020
CASTING ASSEMBLY
LIN. FT,
LIN. FT,
LIN. FT.
LIFT. FT.
LIN. FT.
LIN. FT.
LIN. FT,
LIN, FT,
LIN. FT.
LIN. FT.
EACH
173.00
360,00
15.00
27.00
94.00
12.00
12.00
23.00
6.00
8.00
39.00
37.50
42.00
8.50
175.00
175.00
165.00
150.00
225.00
250.00
375.00
300.00
1 6 487.50
15 120.00
127.50
4 725.00
16 00
1.980.00
- 1 1 8001,00
5 r 175.00
1,500.00
3 000.00
11 700.00
2506.521
INSTALL CASTING
EACH
11
200.00
200.00
2511.501
RANDOM RIPRAP CLASS III
CU, YD.
8.00
35.00
280.00
2511.501
RANDOM RIPRAP CLASS IV
CU. YD.
13.00
35.00
455.00
2554. 509
GUIDE POST TYPE B
EACH
2.00
20, 00
40.00
0563.601
TRAFFIC CONTROL
LUMP SUM
.27
38 000.00
10 260.00
2573.501
BALE CHECK
EACH
30.00
6.50
195.00
2573.502
SILT FENCE HEAVY DUTY
LIN. FT.
50.00
3.50
175.00
ALTERNATE BB -2
2511
12" CP PIPE SEWER
LIN. FT.
261.00
15.00
3 915.00
2503.51.1
15" CP PIPE SEWER
LIN. FT.
811.00
17.00
13 787.00
2503.511
18" CP PIPE SEWER
LIN. FT.
322.00
22.00
7 084.00
TOT AL
276 120.12
3 - 1 9% STA --- --- - -- 107 68 6.85
14 % CITY ---- .-- - - ---- 3 8 6 5 6.8 2 S. A. P. 13 8- 010 -071
2 ,0, o , CITY ------- 85 522.40 S.A.P. 138-- 020 -17
40% ROSEVILLE - - -- 110 448.05
5o RAMSEY C OUNTY._ - $-13
5 -
ACTUAL CONSTRUCTION ENGINEERING COMPUTATION
(Based on Total Contract Costs)
COMPUTATION:
C = Total Contract Amount
E = Total Construction Engineering Cost Amount Incurred
P = Pro Rata Percentage
(E = C) x 100 = P (Percentage for Construction Engineering)
J -3
THIS ITEM:
APPROVAL OF AGREEMENT
HIGHWOOD /McKNIGHT OUTLET
PROJECT 90 -10
WILL BE DISTRIBUTED
AS SOON AS RECEIVED FROM
BANNIGAN KELLY
T.- . 41
Aotion by Couxlc11
MEMORANDUM Endorse
Modif f e
TO City Manager Re j ecte
FROM: Ken Roberts, Associate Planner Date.
SUBJECT: Land Use Plan Change
LOCATION: Maryland Avenue and Lakewood Drive
DATE: April 6, 1992
SUMMARY
INTRODUCTION
Mr. Richard Webb, of SWB Management, Inc., is requesting that the
City Council not make a change to the City's land use plan. Mr.
Webb would like to build a senior housing project on this site.
The site in question is five acres at the southeast corner of
Maryland Avenue and Lakewood Drive. The City is planning this
land for RH (residential high density) . The Council changed the
5 acres from RM (residential medium density) to RH on April 22,
1991. The Council gave four reasons for their approval. One of
these said: "The Council will consider changing this site back to
RM after one year if construction has not started on a senior
housing project." (See the minutes on page 8.) Construction has
not started. The map on page 5 shows the existing plan. The
definitions of the residential land use classifications are on
page 3.
BACKGROUND
March 20, 1980: The City Council approved a planned unit
development (PUD) for the Arlington Properties site. This
approval was for 184 quad units in 46 buildings. The City's
approval of this plan expired on December 13, 19830
February 27, 1984: The City Council changed the zoning for the
Arlington Properties site from F (farm residence) to R -3
(multiple- family residential)
November 16, 1989: The City Council asked staff to advise the
Council of properties with differing zoning and land use
classifications. The Council wanted to study these areas as p art
of an update of the City's Comprehensive Plan.
August 27, 1990: The City Council lowered the maximum densities
in the RL, RM and RH areas in the land use plan.
April 8, 1991: The City Council
the property owner to change the
This was for the 30 acres at the
Avenue and Lakewood Drive. The
use plan change because the City
allowed densities in residential
considered a request from
land use plan from RM to RH.
southeast corner of Maryland
property owner requested the land
had recently lowered the maximum
areas. The Council directed
staff to prepare a resolution for the next meeting. This
resolution was to change the land use .plan from RM to RH for ust
p 7
the five acres at the corner. This change was to allow for the
construction of senior housing.
April 22, 1991: The Council changed the land use plan for the
five acres at the southeast corner of Maryland Avenue and
Lakewood Drive. This change was from RM (residential medium
density) to RH (residential high dens
Y�
DISCUSSION
In his letter, Mr. Webb states that he is continuing to pursue
financing for the project After the financing i s set the
Y
expect to pr With the p r oject. There have not been any
changes to the area or to City ordinances that warrant changing
the land use plan for this site now. The City should give the
developer another year to start construction.
RE COMMENDAT ION
Consider changing the land use plan from RH (residential high
density) to RM (residential medium density) in one year if
construction has not started. This c hange would be for the five
acres at the southeast corner of Maryland Avenue and Lakewood
Drive.
REFERENCE INFORMATION
SITE INFORMATION
Plan change study area: 5 acres
Existing hand use: Undeveloped.
SURROUNDING LAND USES
North: Beaver Lake Manufactured Home Park across Maryland
Avenue,
East: An undeveloped area and Maple Greens and Sterling Glen
Quad homes.
South: An undeveloped area and three single dwellings along
Lakewood Drive.
West: Beaver Lake and a single- family dwelling at 1099
Lakewood Drive.
LAND USE DEFINITIONS
Low Density Residential (RL) - This classification allows a
variety of single- dwelling homes and an occasional double
dwelling. The density ranges from 3.5 - 6.3 units p er acre.
Medium Density Residential (RM) - This classification allows a
variety of multiple dwellings including duplexes, town homes and
mobile homes. The density ranges from 4.9 - 7 units per acre.
High Density Residential (RH) - This classification also allows a
variety of multiple dwellings including town homes condominiums
and apartments. The density ranges from 7 - 12 units per acre.
kr \memo93.mem (Section 25 -29)
Attachments
1. Location
2e Land Use
3. Property
4. April 1,
5. April 22
Map
Map (Existing)
Line\Zoning Map
1992 letter from Richard Webb
1991 City Council minutes
3
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5 Attachment 2
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PROPERTY LINE /ZONING MAP
- R1 =RESIDENTIAL SINGLE DWELLING
"� •• ' • ' R3 =RESIDENTIAL MULTIPLE DWELLING
AREA IN {QUESTION
•••" NC= NEIGHBORHOOD COMMERCIAL
..........
6 Attachment 3
1995 Oakcrest Avenue West •Saint Paul, Minnesota 55113
Telephone (612) 631 -9200 *Facsimile (612) 636 -3922
April 1, 1992
Mr. Ken Roberts
City of Maplewood
1830 East County Road B
Maplewood, Minnesota 55109
Dear Mr ,9 Roberts,
U,
The purpose. of this letter is to request an extension of the re-
zoning of the corner f ive acres of. the property at the southeast
corner of McKnight and Maryland for a senior housing project.
We are continuing to pursue financing for this project and we
believe that it will be a very positive addition to your community.
Thank you for your patience with us as we work to finance this
project at a time when financing is very difficult to secure.
Since ely,
W�na eme t Inc.
9
Richard L. Webb
Partner
RLW /bd
cc: Richard Schreier
7 Attachment 4
2. Land Use Ptah Change: Lake
wood Drive l Maryland Avenue (4 Votes)
47�q� a. Manager McGuire presented the staff report.
b. Director of Community Development Olson presented the specifics of the
report.
t. Commissioner Pearson presented the Planning Commission recommendation.
d. Courrcilmember Zappa introduce the following Resolution and moved its
-ad ODt n-
91 -04 -54
LAND USE PLAN CHANGE RESOLUTION
WHEREAS, Richard Sagstetter applied for a change to the City's
land use plan from RM (residential medium density) to RH
(residential high density).
WHEREAS, this change applies to the property located at the
southeast corner of Maryland Avenue and Lakewood Drive.
WHEREAS, the history of this change is as follows:
1. The Planning Commission held a ubli
P c hearing on
February 19, 1991 City staff published a hearin
notice in the Maplewood ewood Rev i e
A Revie and .sent notices ces to the
surrounding property owners as required b law.
Q y The
Planning Commi ssion gave everyone at the hearing 9 a
chance to speak and
present written statements. The
Planning Commission recommended to the City Council
that they table this change until someone oses
ro
development for the property,
A A a
2. The Cit Council discussed the lan amendment ndment on April
8 and April 2.2, 1991. They considered reports and
recommendations from the Planning Commission and City
y
NOW, THEREFORE, BE IT RESOLVED that the City Council approve a
change from RM (residential medium density) to RH (residential high
density) for five acres at the southeast corner of Lakewood Drive
and Maryland Avenue. Approval is for the following reasons:
I. This change is based on testimony at the hearing that
this area will be developed with senior housing.
20 The Council has stated in the past that they would
approve density increases for senior housing.
3. Senior housing produces less traffic per unit than
other types of multiple dwellings.
4. The Council will consider changing this site back to RM
after one year if construction has not started on a
senior housing project.
Seconded by Councilmember Car son Ayes — all
8 Attachment 5
1
1
AGENDA N0. c/ 6
AGENDA REPORT Aotion b Co uncil
.
T0: City Manager Endorsed .
Mod
FROM: Finance Director Rejected�..,�
date
RE: SCHEDULE MEETING TO REVIEW 1991 ANNUAL FINANCIAL REPORT
DATE: March 24, 1992
Recently, the City's 1991 Annual Financial Report and Audit were
completed. Three documents have been prepared and are scheduled for
delivery on April 17:
1. General Purpose Financial Report -- contains data extracted from
the Comprehensive Annual Financial Report and provides a concise
summary of the City's financial condition. Copies of this report
will be distributed to the City's advisory boards and commissions.
Also, a limited supply will be available to the public.
2. Comprehensive Annual Financial Report -- contains detailed
financial and statistical information to provide complete
information on all financial transactions during the year. Copies
of this report will be distributed to the Council State Auditor,
Moody's Investors Service, Standard and Poors, bond investors, and
the Maplewood Library.
3, Management Letter -- contains the auditors' comments and
recommendations regarding financial . mana ement Copies of this
g p
letter will be distributed to the Council and management staff.
It is recommended that the Council schedule a meeting with the auditors
to discuss these reports. Last year a special meeting was held at 6:30
p.m. immediately preceding the second regular Council meeting in April.
lz
FINANCE /REVIEW.AGN