HomeMy WebLinkAbout2012 04-09 City Council Meeting PacketThe Listening Forum begins at 6:30 p.m. before the second and fourth regularly scheduled City
Council meetings and replaces Visitor Presentations on the City Council Agenda.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 9, 2012
City Hall, Council Chambers
Meeting No. 07-12
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing the
council, sign in with the City Clerk. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of March 26, 2012 City Council Workshop Minutes
2. Approval of March 26, 2012 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Consider Adoption of Proclamation for Building Safety Month - May 2012
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-controversial
and are approved by one motion of the council. If a councilmember requests additional information
or wants to make a comment regarding an item, the vote should be held until the questions or
comments are made then the single vote should be taken. If a councilmember objects to an item it
should be removed and acted upon as a separate item.
1. Approval Of Claims
2. Consider Approval of Revision to Contract for Consulting Legal Services with Charles Bethel
3. Consider Contract Amendment for Salary Adjustment with City Manager James Antonen
4. Approval to Accept Donation to Police Department
5. Acceptance of Environmental and Natural Resources Commission Annual Report
6. Submission of Heritage Preservation Commission 2012 Goals
7. Approval of Cat 140G Trade-In and Purchase of 304DCR Excavator on State Contract
8. Approval of Purchase of Zero Turn Mower
9. Approval of Resolution Accepting Assessment Roll and Ordering Assessment Hearing for May
9, 2012, Bartelmy-Meyer Area Street Improvements, Project 11-14
10. Approval of Resolution Directing Modification of Existing Construction Contract, Change Order
No. 2, Gladstone Area Improvements, City Project 04-21
11. Consider Approval of Arbor Day Proclamation
H. PUBLIC HEARINGS
1. TH 36 / English Street Interchange Improvements, City Project 09-08
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
2. 2012 Mill and Overlays, City Project 11-15
a. Assessment Hearing, 7:00 p.m.
b. Resolution Adopting Assessment Roll
c. Resolution Receiving Bids and Awarding Construction Contract
I. UNFINISHED BUSINESS
1. Consider Suspension of Rookies Sports Bar Intoxicating Liquor License, 1820 North Rice
Street
J. NEW BUSINESS
1. Approval of On-Sale Liquor License for Blue Bell Enterprises/Keller Golf Club
K. AWARD OF BIDS
L. ADMINISTRATIVE PRESENTATIONS
1. Cancellation of May 28, 2012 City Council Meeting in Observance of Memorial Day
M. COUNCIL PRESENTATIONS
N. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
March 26, 2012
City Council Manager Workshop Minutes 1
Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:15 P.M. Monday, March 26, 2012
Council Chambers, City Hall
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:20 p.m. by Mayor Rossbach.
B. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Llanas moved to approve the agenda as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
D. UNFINISHED BUSINESS
None.
E. NEW BUSINESS
1. City Manager Performance Evaluation
a. Declaration of Intent to Close Meeting
Councilmember Juenemann moved to close the meeting for the purpose of conducting the City
Manager’s performance evaluation.
Seconded by councilmember Koppen Ayes – All
Mayor Rossbach opened the meeting at 6:37 p.m.
Mayor Rossbach provided a summation of the City Manager’s performance review.
F. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 6:38 p.m.
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Item E2
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, March 26 , 2012
Council Chambers, City Hall
Meeting No. 06-12
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:03 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
D. APPROVAL OF AGENDA
The following items were added to the agenda.
L1 April 2, 2012 City Council Workshop Meeting Attendance
M1 Resolution of Support for the Interstate 35E MnPASS
M2 City Clean-Up
M3 Listening Forum
M4 Earth Hour
M5 BEDC Commission
Councilmember Juenemann moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of March 12, 2012 City Council Meeting Minutes
Councilmember Juenemann moved to approve the March 12, 2012 City Council Meeting Minutes
as submitted.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation of 2011 AMBO Award to Maplewood Building Inspections Department
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Craig Hoium, Building Official from Austin, Minnesota and past President of AMBO; Kathi
Osmonson, Building Official from Mounds View, Minnesota and Current Chairman of AMBO; and
Rick Hauffe Government Affairs Officer for the International Code Council were present and
addressed the council.
Mr. Hoium gave a brief description about the award presentation. Ms. Osmonson presented the
2011 AMBO Award to Mayor Rossbach and the City of Maplewood. Mr. Hauffee presented a
Certificate of Recognition from the International Code Council to retiring chair of AMBO Dave
Fisher.
G. CONSENT AGENDA
Councilmember Juenemann asked that agenda items G5 and G8 be highlighted.
Councilmember Juenemann moved to approve agenda items G1 – G9.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE
$ 351,048.33 Checks #86628 thru # 86666
dated 3/9/12 thru 3/13/12
$ 422,591.07 Disbursements via debits to checking account
dated 3/5/12 thru 3/9/12
$ 127,154.15 Checks # 86667 thru # 86702
dated 3/12/12 thru 3/20/12
$ 232,221.19 Disbursements via debits to checking account
dated 3/12/12 thru 3/16/12
$ 1,133,014.74 Total Accounts Payable
PAYROLL
$ 495,774.33 Payroll Checks and Direct Deposits dated 3/16/12
$ 2,210.89 Payroll Deduction check # 9985916 thru # 9985920
dated 3/16/12
$ 497,985.22 Total Payroll
$ 1,630,999.96 GRAND TOTAL
Seconded by Councilmember Llanas Ayes – All
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The motion passed.
2. Approval of Resolution for a Temporary Gambling Permit for St. Pascal Baylon
Church
Councilmember Juenemann moved to approve the Resolution for a Temporary Gambling Permit
for St. Pascal Baylon Church.
RESOLUTION 12-3-696
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary lawful gambling permit for Saturday, April 21, 2012 is approved for St. Pascal Baylon
Church, 1757 Conway Street, St. Paul with the event being held at the Maplewood Community
Center, 2100 White Bear Avenue, Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
3. Authorize Purchase of Bituminous Materials for 2012
Councilmember Juenemann moved to approve the Purchase of Bituminous Materials for 2012 in
an Amount up to $50,000.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
4. Authorize Ramsey County to Perform 2012 Street Striping
Councilmember Juenemann moved to approve Ramsey County Perform 2012 Street Striping in
an Amount not to exceed $27,000.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
5. Approval of Resolution Accepting Donation from 3M
Assistant City Manager Ahl gave the staff report.
Councilmember Juenemann moved to approve the Resolution Accepting Donation from 3M in the
Amount of $31,000.
RESOLUTION 12-3-697
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AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices
of real and personal property and maintain the same for the benefit of the citizens and pursuant to
the donor’s terms if so-prescribed, and;
WHEREAS, 3M Company wishes to grant the City of Maplewood the following:
Stamark Pavement Marking Tape materials including pavement messages, turn arrows,
turn lane striping, and crosswalk markings for use on Conway Avenue between McKnight Road
and Century Avenue in conjunction with the 2012 Mill and Overlay Improvements, City Project 11-
15, and;
WHEREAS, 3M Company, has instructed that the City will be required to use the
aforementioned for: Permanent pavement markings on Conway Avenue between McKnight
Road and Century Avenue in Maplewood, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the
purposes and under the terms prescribed, and;
WHERAS, this donation would only be accepted if the mill and overlay of Conway Avenue
is approved as part of the 2012 Mill and Overlay Project, City Project 11-15, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its governing
body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the
Maplewood City Council approves, receives and accepts the gift aforementioned and under such
terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its membership on
March 26, 2012.
Signed: Signed: Witnessed:
(Signature) (Signature) (Signature)
Mayor City Manager City Clerk
(Title) (Title) (Title)
(Date) (Date) (Date)
Seconded by Councilmember Llanas Ayes – All
The motion passed.
6. Municipal State Aid Streets Designation
a. Resolution Revoking Municipal State Aid Streets
b. Resolution Establishing Municipal State Aid Streets
Councilmember Juenemann moved to approve the Resolution Revoking Municipal State Aid
Status for Gervais Avenue from 0.20 Miles East of English Street to Barclay Street, and Gervais
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Avenue from Barclay Street N to Hazelwood Street, and Bartelmy Lane N from Minnehaha to
Stillwater Road.
RESOLUTION 12-3-698
REVOKING MUNICIPAL STATE AID STREETS
WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter
described as Municipal State Aid Streets be removed from consideration as Municipal State Aid
Streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood, that
the roads describe as follows, to wit:
• MSAS 138-110-018 Gervais Avenue from 0.20 miles east of English Street to Barclay Street
(reported segment length 0.06 miles – measured segment length 0.13 miles – reported
segment length does not include 0.07 miles of non-constructed road)
• MSAS 138-110-020 Gervais Avenue from Barclay Street N to Hazelwood Street (0.18 miles)
• MSAS 138-129-010 Bartelmy Lane N from Minnehaha Avenue to Stillwater Road (0.57 miles)
be, and herby are revoked as Municipal State Aid Streets of said city, subject to the approval of
the Commissioner of Transportation of the State of Minnesota.
Dated at Maplewood Minnesota, this 26th day of March 2012.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
Councilmember Juenemann moved to approve Resolution Establishing Municipal State Aid
Status for Viking Drive from Gervais Avenue from English Street, Gervais Avenue from 0.20 miles
East of English Street to Barclay Street at Midpoint of Curve, Barclay Street at Midpoint of Curve
to Viking Drive, and Viking Drive from Barclay Street to Hazelwood Street.
RESOLUTION 12-3-699
ESTABLISHING MUNICIPAL STATE AID STREETS
WHEREAS, the City Council of the City of Maplewood desires that the streets hereinafter
described meet all necessary criteria and thus should be designated as Municipal State Aid
Streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood,
that the roads describe as follows, to wit:
• Viking Drive: From Gervais Avenue to English Street, total length 0.45 miles
• Gervais Avenue: From 0.20 miles east of English Street to Barclay Street at midpoint on
curve, total length 0.12 miles
• Barclay Street: From Gervais Avenue at midpoint on curve to Viking Drive, total length 0.10
miles
• Viking Drive: From Barclay Street to Hazelwood Street, total length 0.18 miles
be, and herby is established, located, and designated a Municipal State Aid Street of said city,
subject to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESLOVED, that the city clerk is hereby authorized and directed to
forward two certified copies of this resolution to the Commissioner of Transportation for this
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consideration and that upon the Commissioner’s approval of the revocation of said streets or
portions thereof, that same be revocated as Municipal State Aid Streets and that upon the
Commissioner’s approval of the designation of said streets or portions thereof, that the same be
constructed, numbered and known a s Municipal State Aid Streets identified herein.
Dated at Maplewood Minnesota, this 26th day of March 2012.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
7. Bartelmy-Meyer Area Street Improvements, Project 11-14
a. Resolution Approving Plans and Specifications and Advertising for Bids
b. Resolution Ordering Preparation of Assessment Roll
Councilmember Juenemann moved to the Resolutions for the Bartelmy-Meyer Area Street
Improvements, City Project 11-14: Approving Plans and Advertisement for Bids and Ordering the
Preparation of the Assessment Roll.
RESOLUTION 12-3-700
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on January 23, 2012 plans
and specifications for the Bartelmy Meyer Area Street Improvements, City Project 11-14, have
been prepared by (or under the direction of) the city engineer, who has presented such plans and
specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part hereof,
are hereby approved and ordered placed on file in the office of the city engineer.
2. The city clerk or office of the city engineer shall prepare and cause to be inserted in the
official paper and in the Construction Bulletin an advertisement for bids upon the making of
such improvement under such approved plans and specifications. The advertisement shall
be published twice, at least twenty-one days before the date set for bid opening, shall specify
the work to be done, shall state that bids will be publicly opened and considered by the
council at 10:00 a.m. on the 4th day of May, 2012, at city hall and that no bids shall be
considered unless sealed and filed with the clerk and accompanied by a certified check or bid
bond, payable to the City of Maplewood, Minnesota for five percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open, and
read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The council will consider the bids, and the award of a contract, at the regular city
council meeting of May 14, 2012.
RESOLUTION 12-3-701
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer will receive bids for the Bartelmy Meyer Area
Street Improvements, City Project 11-14,
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land
abutting on the streets affected, without regard to cash valuation, as provided by law, and they
shall file a copy of such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the
council thereof.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
8. 2011 Business and Economic Development Commission Annual Report
Mark Jenkins, Chair of the Business and Economic Development Commission addressed and
answered questions of the council.
Councilmember Juenemann moved to approve the 2011 Business and Economic Development
Commission Annual Report.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
9. Approval to Purchase Fire Department Pagers
Councilmember Juenemann moved to approve the Purchase of 35 Motorola Minitor 5 Pagers in
the Amount of $18,000 from Ancom Communications for the Fire Department.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
H. PUBLIC HEARING
1. Consider Approval of Resolution for Grant Application for Fish Creek Land
Acquisition
Natural Resource Coordinator Gaynor presented the staff report and answered questions of the
council. City Manager Antonen provided additional information background information on the
Fish Creek Land Acquisition. Parks and Recreation Director Konewko answered questions of the
council relating to the purchase of Fish Creek Land.
Mayor Rossbach opened the public hearing. The following people spoke:
1. Ron Cockriel, Maplewood Resident
2. Bob Zick, North St. Paul Resident
Mayor Rossbach closed the public hearing.
Councilmember Juenemann moved to approve the Resolution for the Grant Application for Fish
Creek Land Acquisition.
RESOLUTION 12-3-702
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CITY’S INTENT TO APPLY FOR A NATURAL AND SCENIC AREA GRANT FOR LAND
ACQUISITION IN FISH CREEK GREENWAY
WHEREAS the City of Maplewood is eligible to apply for a Natural and Scenic Area Grant
through the Minnesota Department of Natural Resources, prior to the application deadline of
March 30, 2012; and
WHEREAS the city is seeking funding to acquire land in the Fish Creek Natural Area
Greenway; and
WHEREAS the proposed land acquisition meets the purposes and criteria of the Natural
and Scenic Area Grant proposal guidelines;
NOW THEREFORE BE IT RESOLVED that:
1. City of Maplewood act as legal sponsor for the project contained in the Natural and Scenic
Area Grant Program Application to be submitted by March 30, 2012 and that the Parks and
Recreation Director is hereby authorized to apply to the Department of Natural Resources for
funding of this project on behalf of City of Maplewood; and
2. City of Maplewood has the legal authority to apply for financial assistance, and financial
capability to meet the match requirement and ensure adequate management and protection;
and
3. Upon approval of its application by the state, City of Maplewood may enter into an agreement
with the State of Minnesota for the above-referenced project, and that City of Maplewood
certifies that it will comply with all applicable laws and regulations as stated in the grant
agreement including dedicating the park property for natural and/or scenic uses into
perpetuity; and
4. The Parks and Recreation Director is hereby authorized to execute such agreements as are
necessary to implement the project on behalf of the applicant.
Adopted this 26th day of March 2012.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
2. Public Hearing on 2013 – 2017 Capital Improvement Plan and Issuance of Capital
Improvement Bonds
a. Public Hearing
b. Resolution Approving 2013 – 2017 Capital Improvement Plan and the Issuance
of Capital Improvement Bonds (4 votes required)
Assistant City Manager Ahl presented the staff report and answered questions of the council.
Fire Chief Lukin answered questions of the council relating to the fire station strategic plan.
Finance Manager Bauman answered questions of the council relating to debt section of the CIP
document. Chair of the Business and Economic Development Commission Mark Jenkins
addressed the council to present the BEDC report. Planning Commissioner Tanya Nuss
addressed the council and presented the Planning Commission report.
Mayor Rossbach opened the public hearing. The following people spoke:
1. Ron Cockriel, Maplewood Resident
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2. Bob Zick, North St. Paul Resident
3. James Behrens, Maplewood Resident
4. Margaret Behrens, Maplewood Resident
Mayor Rossbach closed the public hearing.
Councilmember Llanas moved to approve the Resolution Approving the Capital Improvement
Plan and Authorizes Consideration of the Issuance of Capital Improvement Bonds.
RESOLUTION 12-3-703
APPROVING A CAPITAL IMPROVEMENT PLAN
AND
ISSUANCE OF CAPITAL IMPROVEMENT BONDS
WHEREAS, pursuant to Minnesota Statutes, Section 475.521, the City of Maplewood,
Minnesota (the “City”) is authorized to adopt a capital improvement plan and issue bonds to
finance capital improvements described therein; and,
WHEREAS, pursuant to Minnesota Statutes, Section 475.521, Subdivision 2, the City
Council did hold a public hearing after 7:00 pm on Monday, March 26, 2012, and notice of said
hearing was duly published and noticed; and
WHEREAS, in approving the 2013 – 2017 Capital Improvement Plan, the City Council
considered for each project and for the overall plan:
1. The condition of the City’s existing infrastructure, including the projected need for
repair and replacement;
2. The likely need for the improvement;
3. The estimated cost of the improvement;
4. The available public resources;
5. The level of overlapping debt in the City;
6. The relative benefits and costs of alternative uses of the funds;
7. Operating costs of the proposed improvements; and
8. Alternatives for providing services more efficiently through shared facilities with
other local governments; and
WHEREAS, the Maplewood City Council has determined that the issuance of Capital
Improvement Bonds in the aggregate amount not to exceed $9,500,000 [further defined as
$4,250,000 for City Hall Improvements for Police Department Expansion and $5,250,000 for a
New Fire Station at 3M Campus] is the best way to finance those portions of the Capital
Improvement Plan eligible under Minnesota Statutes, Section 475.521; and
WHEREAS, the Maplewood Planning Commission has conducted a Public Hearing and
determined and recommended that the 2013 – 2017 Capital Improvement Plan is consistent with
the Maplewood Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED, the Maplewood City Council adopts the 2013 -
2017 Capital Improvement Plan and authorizes consideration of the issuance of Capital
Improvement Bonds in the aggregate principal amount not to exceed $9,500,000.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
I. UNFINISHED BUSINESS
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1. Approval of Second Reading of the Ordinance Regulating the Possession, Sale and
Consumption of Tobacco and Tobacco Related Devices and Products
City Clerk Guilfoile presented the staff report.
Councilmember Llanas moved to approve the Second Reading of Chapter 14 Regulating the
Possession, Sale and Consumption of Tobacco and Tobacco Related Devices and Products.
ORDINANCE 920
CITY OF MAPLEWOOD
AN ORDINANCE RELATING TO REGULATION OF TOBACCO SALES, REPEALING
CHAPTER 14, ARTICLE XVIII OF THE MAPLEWOOD CITY CODE
The City Council of the City of Maplewood hereby ordains:
Section 1. RECITALS.
The Minnesota Legislature has enacted the Minnesota Clean Indoor Air Act (Minnesota Statutes,
Sections 144.411 to 144.417), the purpose of which is to protect employees and the general
public from the hazards of secondhand smoke by eliminating smoking in public places, places of
employment, public transportation and at public meetings, and nothing in the Minnesota Clean Air
Act prohibits the City from enacting and enforcing more stringent measures to protect individuals
from secondhand smoke. Pursuant to this authority and for the purpose of protecting individuals
from the hazards of secondhand smoke the City has determined that it is in the best interest of
the public to prohibit the lighting of tobacco in a retail establishment by a customer or potential
customer for the purpose of sampling tobacco products.
Section 2. PURPOSE.
The City recognizes the public health hazards of exposure of individuals to secondhand smoke.
This article is intended to regulate the sale, possession, and use of tobacco, tobacco products,
and tobacco related devices for the purpose of enforcing and furthering existing laws, to protect
minors against the serious effects associated with the illegal use of tobacco, tobacco products,
and tobacco related devices, to protect individuals from the hazards of secondhand smoke, and
to further the official public policy of the State of Minnesota as stated in M.S. § 144.391 and
M.S. § 144.412, as they may be amended from time to time.
Section 3. DEFINITIONS.
Except as may otherwise be provided or clearly implied by context, all terms shall be given their
commonly accepted definitions. For the purpose of this chapter, the following definitions shall
apply unless the context clearly indicates or requires a different meaning.
COMPLIANCE CHECKS. The system the city uses to investigate and ensure that those
authorized to sell tobacco, tobacco products, tobacco-related devices, and nicotine or lobelia
delivery devices are following and complying with the requirements of this ordinance.
Compliance checks shall involve the use of minors as authorized by this ordinance.
Compliance Checks shall also mean the use of minors who attempt to purchase tobacco, tobacco
products, tobacco-related devices, or nicotine or lobelia delivery devices for educational, research
and training purposes as authorized by state and federal laws. Compliance checks may also be
conducted by other units of government for the purpose of enforcing appropriate federal, state or
local laws and regulations relating to tobacco, tobacco products, tobacco-related devices, and
nicotine or lobelia delivery devices.
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INDIVIDUALLY PACKAGED. The practice of selling any tobacco or tobacco product wrapped
individually for sale. Individually wrapped tobacco and tobacco products shall include but not be
limited to single cigarette packs, single bags or cans of loose tobacco in any form, and single
cans or other packaging of snuff or chewing tobacco. Cartons or other packaging containing more
than a single pack or other container as described in this definition shall not be considered
individually packaged.
INDOOR AREA. All space between a floor and a ceiling that is bounded by walls, doorways, or
windows, whether open or closed, covering more than 50 percent of the combined surface area
of the vertical planes constituting the perimeter of the area. A wall includes any retractable
divider, garage door, or other physical barrier, whether temporary or permanent.
LOOSIES. The common term used to refer to a single or individually packaged cigarette or any
other tobacco product that has been removed from its packaging and sold individually. The term
“loosies” does not include individual cigars with a retail price, before any sales taxes, of more
than $2.00 per cigar.
MINOR. Any natural person who has not yet reached the age of 18 years.
MOVEABLE PLACE OF BUSINESS. Any form of business operated out of a truck, van,
automobile or other type of vehicle or transportable shelter and not a fixed address store front or
other permanent type of structure authorized for sales transactions.
NICOTINE OR LOBELIA DELIVERY DEVICES. Any product containing or delivering nicotine or
lobelia intended for human consumption, or any part of such a product, that is not tobacco as
defined in this section, not including any product that has been approved or otherwise certified for
legal sale by the United States Food and Drug Administration for tobacco use cessation, harm
reduction, or for other medical purposes, and is being marketed and sold solely for that approved
purpose.
RETAIL ESTABLISHMENT. Any place of business where tobacco, tobacco products, tobacco-
related devices, or nicotine or lobelia delivery devices are available for sale to the general public.
The phrase shall include but not be limited to grocery stores, convenience stores, restaurants,
and drug stores.
SALE. Any transfer of goods for money, trade, barter or other consideration.
SELF-SERVICE MERCHANDISING. Open displays of tobacco, tobacco products, tobacco-
related devices, or nicotine or lobelia delivery devices in any manner where any person shall
have access to the tobacco, tobacco products, tobacco-related devices, or nicotine or lobelia
delivery devices, without the assistance or intervention of the licensee or the licensee's
employee. The assistance or intervention shall entail the actual physical exchange of the tobacco,
tobacco product, tobacco-related device, or nicotine or lobelia delivery device between the
customer and the licensee or employee. Self-service sales are interpreted as being any sale
where there is not an actual physical exchange of the product between the clerk and the
customer.
SMOKING. Inhaling or exhaling smoke from any lighted or heated cigar, cigarette, pipe, or any
other lighted or heated tobacco or plant product. Smoking also includes carrying a lighted or
heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product intended for
inhalation.
TOBACCO or TOBACCO PRODUCTS. Tobacco and tobacco products includes cigarettes and
any product containing, made, or derived from tobacco that is intended for human consumption,
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whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any
other means, or any component, part, or accessory of a tobacco product; cigars; cheroots;
stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco; snuff;
snuff flour; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos; shorts; refuse
scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms of tobacco.
Tobacco excludes any tobacco product that has been approved by the United States Food and
Drug Administration for sale as a tobacco cessation product, as a tobacco dependence product,
or for other medical purposes, and is being marketed and sold solely for such an approved
purpose.
TOBACCO-RELATED DEVICES. Tobacco-related devices includes any tobacco product as well
as a pipe, rolling papers, ashtray, or other device intentionally designed or intended to be used in
a manner which enables the chewing, sniffing or smoking of tobacco or tobacco products.
VENDING MACHINE. Any mechanical, electric or electronic, or other type of device which
dispenses tobacco, tobacco products or tobacco-related devices upon the insertion of money,
tokens or other form of payment directly into the machine by the person seeking to purchase the
tobacco, tobacco product or tobacco-related device.
Section 4. LICENSE REQUIRED.
(A) Generally. No person may directly or indirectly or by means of any device keep for retail sale,
sell at retail, offer to sell or otherwise dispose of any tobacco, tobacco products, or tobacco
related devices, or nicotine or lobelia delivery device at any place in the City unless a license
has first been issued by the City as provided in this section.
(B) Specifically.
(1) Application. An application for a license to sell tobacco, tobacco products, and
tobacco related devices shall be made on a form provided by the City. The application shall
contain the full name of the applicant, the applicant’s residential and business addresses, and
telephone numbers, the name of the business for which the license is sought, and any additional
information the City deems necessary.
(2) Action. Upon receipt of a completed application, the city clerk shall forward the
application to the police department for investigation. The police department shall conduct an
investigation of the applicant and application regarding the fitness of the applicant to hold a
license pursuant to the standards set forth in this article, and reports the results of its investigation
to the city clerk within 30 days of receipt of the application. After the City finishes its
investigation, and reviews the finding, the application will be approved or denied by the City
Manager or his designee. If the application is approved it will be issued by the City Clerk, if the
City Manager or his designee denies the application, notice of the denial shall be given to the
applicant along with notification of the applicant’s right to appeal the decision.
(3) Fees. No license shall be issued under this ordinance until the appropriate license
or investigation fee is paid in full. The fee(s) shall be established by the city council by resolution
from time to time.
(4) Sanctions for violation. Shall be set by the city council at penalty phase not to be
less than State mandated guidelines.
(5) Transfers. All licenses issued under this section shall be valid only on the
premises for which the license was issued and only for the person to whom the license was
issued.
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(6) Moveable place of business. No license shall be issued to a moveable place of
business. Only fixed location businesses shall be eligible to be licensed under this subchapter.
(7) Display. All licenses shall be posted and displayed in plain view of the general
public on the licensed premises.
(8) Renewals. The renewal of a license issued under this section shall be handled in
the same manner as the original application. The request for a renewal shall be made at least 30
days prior, but no more than 60 days before the expiration of the current license. The license
holder is not entitled to an automatic renewal of the license.
Section 5. BASIS FOR DENIAL OF LICENSE.
The following shall be grounds for denying the issuance of or renewal of a license under this
subchapter; if a license is mistakenly issued or renewed to a person, it shall be revoked upon the
discovery that the person was ineligible for the license under this section.
(A) The applicant is under the age of 18 years of age;
(B) The applicant has been convicted within the past 5 years of any violation of a federal, state, or
local law, ordinance provision, or other regulation relating to tobacco products, or tobacco
related devices.
(C) The applicant has had a license to sell tobacco, tobacco products, or tobacco related devices
revoked within the preceding 12 months of the date of application.
(D) The applicant fails to provide any information required on the application, or provides false or
misleading information.
(E) The applicant is prohibited by federal, state, or other local law, ordinance, or other regulation,
from holding such a license.
(F) Nonpayment by the property owner and/or applicant of any fees or charges owed to the City
and/or county, including but not limited to utilities and property taxes.
(G) If a license is mistakenly issued or renewed to a person, it shall be revoked upon the
discovery that the person was ineligible for the license under this chapter.
Section 6. PROHIBITED SALES.
It shall be a violation of this subchapter for any person to sell or offer to sell any tobacco, tobacco
product, or tobacco related device:
(A) To a minor;
(B) By a vending machine;
(C) By self-service;
(D) As loosies;
(E) If the tobacco or tobacco products contain opium, morphine, jimsonweed, belladonna,
strychnos, cocaine, marijuana, or other delirious, hallucinogenic, toxic, or controlled
substances except nicotine and other substances found naturally in tobacco or added as part
of an otherwise lawful manufacturing process; and/or
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(F) To any other person, in any other manner or form prohibited by federal or state law or
regulation, or by local ordinance.
Section 7. SMOKING PROHIBITED.
It shall be unlawful for any of the following to occur in a licensed premise: the lighting, inhaling,
exhaling or combination thereof of tobacco, tobacco products, or tobacco related devices by any
person.
Section 8. COMPLIANCE CHECKS AND INSPECTIONS.
All licensed premises shall be open to inspection by the city police or other authorized city official
during regular business hours. From time to time, but at least once per year the city shall conduct
compliance checks by engaging with the written consent of their parents or guardians, minors
over the age of 15 years but less than 18 years to enter the licensed premise to attempt to
purchase tobacco, tobacco products or tobacco related devices. Minors used for the purpose of
compliance checks shall be supervised by city designated law enforcement officers or other
designated city personnel. Minors used for compliance checks shall not be guilty of unlawful
possession of tobacco, tobacco products or tobacco-related devices when those items are
obtained as a part of the compliance check. No minor used in compliance checks shall attempt to
use a false identification misrepresenting the minor’s age, and all minors lawfully engaged in a
compliance check shall answer all questions about the minor’s age asked by the licensee or his
or her employee and shall produce any identification, if any exists, for which he or she is asked.
Section 9. VIOLATIONS AND PENALTY.
(A) Misdemeanor prosecution. Nothing in this section shall prohibit the city from seeking
prosecution as a misdemeanor for any alleged violation of this ordinance.
(B) Administrative penalties.
(1) Licensees. Any licensee found to have violated this chapter, or whose employee
shall have violated this chapter, shall be charged an administrative fine of $250 for a first violation
of this chapter; $500 for a second offense at the same licensed premises within a 24-month
period; and $750 for a third or subsequent offense at the same location within a 24-month period.
In addition, after the third offense, the license shall be suspended for not less than seven
consecutive days.
(2) Other individuals. Other individuals, other than minors regulated by this section,
found to be in violation of this chapter shall be charged an administrative fine of $50.
(3) Minors. Minors found in unlawful possession of or who unlawfully purchase or
attempt to purchase, tobacco, tobacco products, tobacco-related devices, or nicotine or lobelia
delivery devices, shall be subject to an administrative fine, or may be subject to tobacco-related
education classes, diversion programs, community services, or another penalty that the city
believes will be appropriate and effective. The administrative fine or other penalty shall be
established by City Council ordinance upon the City Council's consultation with interested parties
of the courts, educators, parents and children to determine an appropriate penalty for minors in
the city. This administrative fine or other penalty may also be established from time to time by the
Ordinance Establishing Fees and Charges, as it may be amended from time to time.
(4) Statutory penalties. If the administrative penalties authorized to be imposed by
M.S.§ 461.12, as it may be amended from time to time, differ from those established in this
section, then the statutory penalties shall prevail.
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Section 10. EFFECTIVE DATE.
This ordinance shall become effective as of the date of its publication.
First Reading: March 12, 2012
Second Reading: March 26, 2012
Adopted: April 4, 2012
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
J. NEW BUSINESS
1. Gladstone Area Redevelopment - Phase 1 Improvements, City Project 04-21
a. Resolution Approving Plans and Specifications and Advertising for Bids (Bid
Package 2)
b. Resolution Approving Utility Burial Contracts
c. Resolution Adjusting Project Budget
Assistant City Manager Ahl presented the staff report and answered questions of the council.
Councilmember Koppen moved to approve the Resolution Approving Plans and Specification and
Authorizing Ad for Bids, the Resolution Approving Utility Burial Contracts, and the Resolution
Adjusting the Project Budget for the Gladstone Area Redevelopment/Improvements – Phase 1,
City Project 04-21.
RESOLUTION 12-3-704
APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS (BID PACKAGE 2)
WHEREAS, pursuant to resolution passed by the city council on March 28, 2011, plans
and specifications for the Gladstone Area Redevelopment Improvements - Phase 1, City Project
04-21, have been prepared by (or under the direction of) the city engineer, who has presented
such plans and specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a
part hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least twenty-
one days before the date set for bid opening, shall specify the work to be done, shall state that
bids will be publicly opened and considered by the council at 11:00 a.m. on the 4th day of May,
2012 at city hall, and that no bids shall be considered unless sealed and filed with the clerk and
accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for
five percent of the amount of such bid.
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3. The city clerk and city engineer are hereby authorized and instructed to receive,
open, and read aloud bids received at the time and place herein noted, and to tabulate the bids
received. The council will consider the bids, and the award of a contract, at a regular city council
meeting thereafter.
Approved this 26th day of March 2012.
RESOLUTION 12-3-705
APPROVING UTILITY BURIAL CONTRACTS
WHEREAS, pursuant to resolution of the council adopted April 11, 2011 the
improvements were ordered after holding a public hearing for the Gladstone Area
Redevelopment, City Project 04-21 –Phase 1,
WHEREAS, utility burial was identified along Frost Avenue from the new Frost Avenue
bridge extending to Phalen Place,
WHEREAS, Xcel Energy and CenturyLink have provided contracts for said burial, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council approves and authorizes execution of said utility burial contracts of
Xcel Energy and CenturyLink to implement the project improvements.
2. The council approves and authorizes execution of any additional private utility
burial contracts, if required, in order to implement the project improvements.
3. The city engineer is authorized to sign said agreements with utility companies for
burial of utilities to implement project improvements.
Approved this 26th day of March 2012.
RESOLUTION 12-3-706
ADJUSTING PROJECT BUDGET
WHEREAS, pursuant to resolution of the council adopted March 28,2011 for the
Gladstone Area Redevelopment, City Project 04-21 – Phase 1 improvements, a budget was
adopted to implement project improvements, and
WHEREAS, the current approved budget is as follows,
Funding Source Amount
Special Assessment $ 2,200,000
Municipal State Aid Bonds $ 925,000
Mn/DOT Bridge Funds $ 1,600,000
Bond Savings $ 599,600
Debt Service $ 200,000
Sewer and Water Utility Fund $ 200,000
Environmental Utility Fund (EUF) $ 550,000
Street Light Fund $ 600,000
EPA Grant $ 200,000
Site PAC Fund $ 100,000
Existing PAC Fund $ 100,000
Total $ 7,274,600
WHEREAS, adjustment to the current budget is needed,
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The finance director is hereby authorized to make the financial transfers necessary
for the preparation of plans and specifications. A proposed budget of $7,678,300 shall be
established. The proposed financing plan is as follows:
Revised Funding Sources Amount
Developer Special Assessment $ 2,200,000
Municipal State Aid Bonds $ 1,050,000
Mn/DOT Bridge Funds $ 1,371,300
Debt Service $ 1,037,000
Sewer Fund $ 175,000
St. Paul WAC Fund $ 100,000
Environmental Utility Fund (EUF) $ 725,000
Street Light Fund $ 715,000
PAC Fund (Developer Cash) $ 140,000
Tree Fund (Developer Cash) $ 25,000
Existing PAC Fund $ 140,000
Total $ 7,678,300
Approved this 26th day of March 2012.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
2. TH 36 / English Street Interchange Improvements, City Project 09-08, Resolution
Accepting Feasibility Study, Authorizing Preparation of Plans and Specifications,
and Calling for Public Hearing
Assistant City Manager Ahl presented the staff report and answered questions of the council.
Councilmember Llanas moved to approve the Resolution Accepting the Feasibility Report,
Authorizing the Preparation of Plans and Specifications, and Calling a Public Hearing for 7:00
p.m., Monday, April 9, 2012, for the TH 36 / English Street Interchange Improvements, City
Project 09-08.
RESOLUTION 12-3-707
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND
SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolutions of the council adopted August 23, 2010, a report has
been prepared by the city engineering division with reference to the improvement of TH 36 /
English Street Interchange Improvements, City Project 09-08, and this report was received by the
council on March 26, 2012, and
WHEREAS, the report provides information regarding whether the proposed project is
necessary, cost-effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
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1. The council will consider the TH 36 / English Street Interchange Improvements, City
Project 09-08 in accordance with the report and the assessment of abutting property for all or a
portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an
estimated total cost of the improvement of $22,997,000.
2. The City’s consultant engineering team of Kimley-Horn and Associates, Inc., and SEH,
Inc. is the designated engineer for this improvement and is hereby directed to prepare final plans
and specifications for the making of said improvement.
3. The finance director is hereby authorized to make the financial transfers necessary for
the preparation of plans and specifications. A proposed budget of $22,997,000 shall be
established. The proposed financing plan is as follows:
Funding Source Amount
Federal STP Funds
• Interchange $ 7,280,000
• Water Quality $ 248,000
Subtotal $ 7,528,000
MnDOT Funds
• SRC $ 5,475,000
• Cooperative Agreement $ 500,040
Subtotal $ 5,975,040
Ramsey County Funds $ 975,000
RWMWD Funds $ 850,000
City Funds
• St. Paul WAC $ 150,000
• Sanitary Sewer Utility $ 150,000
• City Abatement Funds $ 1,500,000
• MSA Bond $ 1,663,170
Subtotal $ 3,463,170
SPRWS Funds $ 500,000
Assessments $ 1,005,790
Other Sources/MnDOT (to be determined) $ 2,700,000
Total Funding $ 22,997,000
4. A public hearing shall be held on such proposed improvement on the 9th day of April,
2012 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and
published notice of such hearing and improvement as required by law.
Approved this 26th day of March 2012
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Venner Plaza Shoppes – Design Review and Building Setback Variance, 1987
County Road D East
Planner Martin presented the staff report and answered questions of the council. Planning
Commissioner Tanya Nuss addressed the council and presented the Planning Commission
report. Community Design Review Board Member Ananth Shankar addressed the council and
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presented the report from the CDRB. Dean Dovolis of DJR Architecture addressed and
answered questions of the council.
Councilmember Juenemann moved to approve the Plans Date-Stamped February 28, 2012, for
the Venner Plaza Shoppes Retail Building to be Located at 1987 County Road D East.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
Councilmember Juenemann moved to approve the Resolution Approving a 20-Foot Building
Setback Variance from the Interstate 694 Right-of-Way.
RESOLUTION 12-3-708
VARIANCE RESOLUTION
WHEREAS, Sheldon Berg of DJR Architecture, representing WBA 1200, LLC, applied for
a 20-foot building setback variance to build a retail shopping center building 10 feet from the
Interstate 694 right-of-way.
WHEREAS, these variances apply to the property at 1987 County Road D East. The
legal description is:
THE WESTERLY 250.00 FEET OF THE FOLLOWING DESCRIBED PROPERTY: THAT PART
OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 35,
TOWNSHIP 30, RANGE 22, RAMSEY COUNTY, MINNESOTA, LYING NORTH OF THE
NORTH RIGHT-OF-WAY LINE OF COUNTY ROAD D AND LYING SOUTHERLY OF THE
SOUTHERLY RIGHT-OF-WAY LINE OF INTERSTATE HIGHWAY NO. 694 AND LYING
EASTERLY RIGHT-OF-WAY LINE OF WHITE BEAR AVENUE, AS DESCRIBED IN NOTICE OF
LIS PENDENS, FILED AS DOCUMENT NO. 1676468, ACCORDING TO THE GOVERNMENT
SURVEY THEREOF.
WHEREAS, Section 44-20(6)(a) requires that buildings be setback 30 feet from street
right-of-way.
WHEREAS, the applicant is proposing that their building have a 10 foot setback.
WHEREAS, this requires a variance of 20 feet.
WHEREAS, the history of this variance is as follows:
1. On February 28, 2012, the community design review board recommended that the city
council approve this variance.
2. The planning commission held a public hearing on March 20, 2012. City staff
published a notice in the Maplewood Review and sent notices to the surrounding property owners
as required by law. The planning commission gave everyone at the hearing an opportunity to
speak and present written statements. The council also considered reports and
recommendations from the city staff. The planning commission recommended that the city
council approve this variance.
NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-
described variances since:
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a. The lot shape makes it difficult to meet setback requirements because of its tapered
shape.
b. Approval of the building setback variance would be in harmony with the general
purposes and intent of the ordinance because of the extremely wide highway boulevard.
c. Approval of the building setback variance would be consistent with the city’s
comprehensive plan and would encourage the redevelopment of an aging commercial site.
d. The applicant is proposing to use the property in a reasonable manner that would
otherwise not be permitted by the city’s building setback requirements. The plight of the
landowner is due to circumstances unique to the property not created by the landowner and the
variance will not alter the essential character of the locality.
The Maplewood City Council approved this resolution on March 26, 2012.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
K. AWARD OF BIDS
None.
L. ADMINISTRATIVE PRESENTATIONS
1. April 2, 2012 City Council Workshop Meeting
City Manager Ahl reported that there are eight interviews setup for commission vacancies on
Monday, April 2, 2012. The interviews will be moved to another date due to the lack of a quorum
of the council.
M. COUNCIL PRESENTATIONS
1. Resolution of Support for MnPASS
Mayor Rossbach presented the report.
Mayor Rossbach move to approve the Resolution in Support of the MnPASS Improvement
Project on Interstate 35E from Pennsylvania Avenue to Little Canada Road.
RESOLUTION 12-3-709
SUPPORTING MnPASS IMPROVEMENT PROJECT
ON INTERSTATE 35E FROM PENNSYLVANIA AVENUE TO LITTLE CANADA ROAD
WHEREAS, the Minnesota Department of Transportation is proposing to improve
Interstate 35E from Pennsylvania Avenue in St. Paul through Maplewood to Little Canada Road
beginning with the 2014 Construction Season, and
WHEREAS, Legislation needs approval during the 2012 State Legislative Session in the
form of House File 1588 and Senate File 1072 to proceed with the MnPASS project on I-35E, and
WHEREAS, the Maplewood City Council received an update on the project components
and proposals at the February 27, 2012 City Council meeting from MnDOT representatives.
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NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE MAPLEWOOD CITY
COUNCIL, that the Maplewood City Council is supportive the establishment of MnPASS lanes on
I-35E from Pennsylvania Avenue in St. Paul to Little Canada Road in Little Canada. And,
Further, the Maplewood City Council requests consideration that excess MnPASS revenue from
I-35E operations/maintenance expenses remain in the corridor for additional transportation
improvements.
Adopted this 26th day of March, 2012.
Seconded by Councilmember Cardinal Ayes – All
The motion passed.
2. City Clean-up
Councilmember Juenemann reminded residents that Saturday April 21, 2012 is the City’s Spring
Clean-Up Day.
3. Listening Forum
Councilmember Llanas reminded residents that if they have an interest to address or have
questions of the council, a listening forum is hosted before every regularly scheduled council
meeting from 6:30 p.m. to 7:00 p.m. During today’s listening forum, Margaret Behrens of the
Ramsey Conservation District extended an invitation to an event where she will be hosting to
discuss shoreline restoration and preservation on Tuesday, April 3, 2012. Additional information
can be found on the City’s website.
4. Earth Hour
Councilmember Llanas reminded residents that Earth Hour is Saturday, March 31, 2012.
Information can be found about ways to participate in Earth Hour on their website at
www.earthhour.org.
5. Business and Economic Development Commission
Councilmember Koppen informed the council that he attended the last Business and Economic
Development Commission meeting where Mark Phelps from the State Business and Economic
Development Commission attended. He further commended the commission and felt we are very
fortunate to have very high caliber people serving on the commission.
N. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 9:42 p.m.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: David Fisher, Building Official
Chuck Ahl, Assistant City Manager
SUBJECT: Consider Adoption of Proclamation for Building Safety Month - May 2012
DATE: March 30, 2012, for the April 9, 2012 CC meeting
INTRODUCTION
Building Safety Month will be celebrated across the nation and around the world during the month of
May 2012. Building Safety Month raises public awareness of building safety by promoting the use,
enforcement and understanding of building safety and fire prevention codes. The purpose of these
codes is to help protect lives and property. “Building Safety: Where You Live, Work and Play” is the
theme of Building Safety Month 2012.
Inspectors, plan reviewers and other code enforcement officials in the city work to ensure the
structures you and your families live, work and play in are safe. The Maplewood inspection staff are
active members of the International Code Council, an association that develops building safety and
fire prevention codes that are used in more than 15,000 jurisdictions across the nation. Building
Safety Week, first observed in 1980, is sponsored by the International Code Council Foundation, an
organization dedicated to changing the devastating effects of natural disasters and other building
tragedies at home and around the world.
Our department is using Building Safety Month to educate the community. It is an opportunity to
increase public awareness of the role building safety and fire prevention officials, local and state
building departments and federal agencies play to protect lives and property. They are the “silent
defenders” who are seldom seen but work daily to ensure safety in the built environment.
RECOMMENDATION
Adopt the proclamation for May of 2012, as Building Safety Month and demonstrate our commitment
to building safety and fire prevention in our community.
Attachment: Building Safety Month May 2012 Proclamation
P: Dave Proclamation 2012
Agenda Item F1
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PROCLAMATION
BUILDING SAFETY MONTH - MAY 2012
Whereas, the City of Maplewood’s continuing efforts to address the critical issues of safety,
energy efficiency, water conservation and sustainability in the built environment that affect our citizens,
both in everyday life and in times of natural disaster, give us confidence that our structures are safe and
sound, and;
Whereas, our confidence is achieved through the devotion of vigilant guardians – building safety
and fire prevention officials, architects, engineers, builders, laborers, and others in the construction
industry – who work year-round to ensure the safe construction of buildings and;
Whereas, these guardians – dedicated members of the International Code Council - develop and
implement the highest-quality codes to protect Maplewood residents in the buildings where we live, learn,
work, worship, play, and;
Whereas, Building Safety Month is sponsored by the International Code Council and International Code
Council Foundation to remind the public about the critical role of Maplewood’s guardians of public safety
-our code official - who assure us of safe, efficient and livable building and
Whereas, Building Safety Month is sponsored by the International Code Council and International
Code Council Foundation, to remind the public about the critical role of our communities’ largely
unknown guardians of public safety – our local code officials – who assure us of safe, efficient and livable
buildings, and;
Whereas, “Building Safety Month: An International Celebration of Safe and Sensible Structures”
the theme for Building Safety Month 2012, encourages awareness of the importance of building safety,
including residential fire sprinklers that enhance not only fire safety, but also green and sustainable
buildings, utilizing the latest in construction technology. Building Safety Month 2012, encourages
appropriate steps everyone can take to ensure that the buildings we occupy every day are safe and
sustainable, and recognizes that countless lives have been saved due to the implementation of safety
codes by local and state agencies, and;
Whereas, each year, in observance of Building Safety Month, Maplewood residents are asked to
consider projects to improve building safety and sustainability at home and in the community, and to
acknowledge the services provided to all of us by building and fire officials in protecting lives and
property.
Now, therefore, it is hereby proclaimed that the month of May 2012 is Building Safety Month in
the City of Maplewood. Accordingly, our citizens are encouraged to join their community in participating
in Building Safety Month activities and assisting efforts to improve building safety.
Adopted this 9th Day of April 2012
__________________________________ _____________________________
Will Rossbach, Mayor Karen Guilfoile, City Clerk
Packet Page Number 24 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
266,162.46$ Checks # 86703 thru # 86744
dated 3/16/12 thru 3/27/12
402,640.30$ Disbursements via debits to checking account
dated 3/19/12 thru 3/23/12
333,687.49$ Checks # 86745 thru # 86803
dated 3/23/12 thru 4/3/12
216,448.31$ Disbursements via debits to checking account
dated 3/23/12 thru 3/30/12
1,218,938.56$ Total Accounts Payable
504,670.14$ Payroll Checks and Direct Deposits dated 3/30/12
1,748.16$ Payroll Deduction check # 9986751 thru # 9986753
dated 3/30/12
506,418.30$ Total Payroll
1,725,356.86$ GRAND TOTAL
sb
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
4/9/12/2012
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 25 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
Check Description Amount
86703 00001 K SCHULZE EMPLOYEES 3/16 PAYCHECK 401.62
86704 02464 FUNDS FOR ATMS 10,000.00
86705 00001 SPECIAL PAYROLL CHECK 3-16-12 135.86
86706 00001 SPECIAL PAYROLL CHECK 3-16-12 105.68
86707 00001 SPECIAL PAYROLL CHECK 3-16-12 129.82
86708 00001 SPECIAL PAYROLL CHECK 3-16-12 207.57
86709 00463 TRUCK REPAIR 2,803.11
86710 00585 NET BILLABLE TICKETS - FEB 162.50
86711 04206 ATTORNEY SRVS FEES/RENT - APRIL 15,150.00
86712 03809 INSTRUCTION FEES~144.00
86713 00985 WASTEWATER - APRIL 202,927.10
86714 04316 AUTO PAWN SYSTEM - FEB 459.60
86715 01160 DATE & WARNING DECALS FOR SIGNS 353.65
86716 04829 REIMBURSEMENT FOR TUITION & BOOKS 1,044.25
04829 REIMB FOR ADVERTISING EXP 125.00
86717 01463 MASSAGE PROGRAM FEB 16-29, 2012 1,078.00
86718 01190 ELECTRIC & GAS UTILITY 6,980.43
01190 ELECTRIC & GAS UTILITY 452.09
01190 FIRE SIRENS 52.56
86719 00111 ANIMAL CONTROL HOURS 2/27-3/18/12 2,386.32
86720 03738 ATTORNEY FEES/RENT APRIL 4,775.00
03738 FEBRUARY SERVICES 1,593.75
86721 00412 EFFECTIVE MANAGEMENT PROG 875.09
86722 04867 PROF SRVS THRU 03/02 735.00
86723 00569 EXPENSE REIMBURSEMENT FDIC/AIRFARE 1,066.60
86724 04846 MEDICAL SUPPLIES 341.06
86725 00791 MILEAGE REIMBURSEMENT 31.52
86726 04114 REFUNDS FOR TRANS MEDIC RECOUPMEN 380.51
86727 00986 MONTHLY SAC-FEB 4,753.65
86728 00997 DVD DUPLICATE OF RECORDED INTERVIEW 7.00
86729 01088 HAZARDOUS WASTE ANNUAL FEE 271.00
86730 00001 REFUND S COSGROVE TRANS MEDIC MW 1,855.54
86731 00001 REFUND TONY VANG SOFTBALL ENROLLM 200.00
86732 00001 BCBS BENEFIT J JOHNSON 100.00
86733 00001 REFUND L RULLI MEMBERSHIP 35.35
86734 00001 REFUND J MADDIO UCARE BENEFIT 29.14
86735 00264 MILEAGE REIMBURSEMENT 31.64
86736 01345 2012 DUES 60.00
86737 02001 PHONE SERVICE - MARCH 1,436.20
02001 JOINT POWERS BILLING - MARCH 666.66
86738 01387 ADMIN FEE MARCH 2012 PD 100.00
86739 01455 PAYMENT FOR OFFICER ON SATURDAY MA 140.00
86740 04540 TWO REFUNDS FOR TRANS MEDIC MW012 163.63
86741 04131 INSTRUCTION OF BALLROOM DANCE CLAS 330.00
86742 02177 RETURN UCARE BENEFIT 195.00
86743 04326 REFUND FOR TANS MEDICA PATIENT MW1 91.27
86744 02359 RECOVERING/CHAIR & 2 BENCHS MCC 798.6903/27/2012 WALLY'S UPHOLSTERY
266,162.4642Checks in this report.
03/27/2012 TROPICAL BALLROOM
03/27/2012 U-CARE REFUND
03/27/2012 UNITED HEALTH CARE INS. CO.
03/27/2012 DR. JAMES ROSSINI
03/27/2012 MICHAEL SHORTREED
03/27/2012 TRICARE
03/27/2012 RAMSEY COUNTY
03/27/2012 CITY OF ROSEVILLE
03/27/2012 CITY OF ROSEVILLE
03/27/2012 ONE TIME VENDOR
03/27/2012 ONE TIME VENDOR
03/27/2012 TERRIE RAMEAUX
03/27/2012 ONE TIME VENDOR
03/27/2012 ONE TIME VENDOR
03/27/2012 ONE TIME VENDOR
03/27/2012 METROPOLITAN COUNCIL
03/27/2012 MIDWEST CHILDREN'S RESOURCE CT
03/27/2012 MN POLLUTION CONTROL AGENCY
03/27/2012 HEALTHEAST
03/27/2012 CONNIE KELSEY
03/27/2012 MEDICARE PART B
03/27/2012 DONALD SALVERDA & ASSOCIATES
03/27/2012 FOTH INFRASTRUCTURE & ENVIR
03/27/2012 CLARENCE GERVAIS
03/27/2012 ANIMAL CONTROL SERVICES
03/27/2012 CHARLES E. BETHEL
03/27/2012 CHARLES E. BETHEL
03/27/2012 XCEL ENERGY
03/27/2012 XCEL ENERGY
03/27/2012 XCEL ENERGY
03/27/2012 CHRISTIE PENN
03/27/2012 CHRISTIE PENN
03/27/2012 SISTER ROSALIND GEFRE
03/27/2012 METROPOLITAN COUNCIL
03/27/2012 CITY OF MINNEAPOLIS RECEIVABLES
03/27/2012 NEWMAN TRAFFIC SIGNS
03/27/2012 GOPHER STATE ONE-CALL
03/27/2012 H.A. KANTRUD
03/27/2012 CASIE JACKSON
03/20/2012 ONE TIME VENDOR
03/27/2012 EMERGENCY APPARATUS MAINT
03/19/2012 US BANK
03/20/2012 ONE TIME VENDOR
03/20/2012 ONE TIME VENDOR
Check Register
City of Maplewood
03/23/2012
Date Vendor
03/16/2012 ONE TIME VENDOR
03/20/2012 ONE TIME VENDOR
Packet Page Number 26 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
Transmitted Settlement
Date Date Payee Description Amount
3/15/2012 3/19/2012 U.S. Treasurer Federal Payroll Tax 91,240.72
3/15/2012 3/19/2012 P.E.R.A.P.E.R.A.86,299.59
3/16/2012 3/19/2012 MN State Treasurer Drivers License/Deputy Registrar 27,916.75
3/16/2012 3/19/2012 Pitney Bowes Postage 2,985.00
3/15/2012 3/20/2012 MN Dept of Revenue Sales Tax 10,328.00
3/15/2012 3/20/2012 MidAmerica - ING HRA Flex plan 17,056.22
3/19/2012 3/20/2012 MN State Treasurer Drivers License/Deputy Registrar 36,114.85
3/15/2012 3/21/2012 MN State Treasurer State Payroll Tax 19,608.27
3/20/2012 3/21/2012 MN State Treasurer Drivers License/Deputy Registrar 28,463.21
3/15/2012 3/22/2012 MN Dept of Revenue Fuel Tax 432.88
3/21/2012 3/22/2012 MN State Treasurer Drivers License/Deputy Registrar 33,595.14
3/16/2012 3/23/2012 Optum Health DCRP & Flex plan payments 9,073.40
3/22/2012 3/23/2012 MN State Treasurer Drivers License/Deputy Registrar 38,196.27
3/22/2012 3/23/2012 MN Dept of Natural Resources DNR electronic licenses 1,330.00
TOTAL 402,640.30
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 27 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
Check Description Amount
86745 04937 3/16/12 Performance 2,775.00
86746 00001 REFUND E THEIS GARDEN PLOT 50.00
86747 02464 FUNDS FOR ATMS 10,000.00
86748 02149 MARKETING & ADVERTISING - MARCH 4,000.00
86749 02407 REPAIR BASKETBALL BACKBOARDS MCC 2,012.00
86750 02728 PROJ 11-14 PROF SRVS THRU 01/31 9,236.75
86751 04829 REIMB FOR BOOKS & TUITION 1/19-2/27 1,265.02
04829 REIMB FOR BOOKS & TUITION 1/12 - 3/1 789.48
86752 01337 FLEET SUPPORT FEE - MARCH 414.96
86753 01409 POLICE SPACE STUDY 4,831.85
01409 GLADSTONE STATION ROOF 390.90
86754 01463 MCC MASSAGES - MARCH 1-15 1,232.00
86755 02274 SPRINT SRVS 02/15 -03/14 6,799.39
86756 01190 ELECTRIC UTILITY 12,863.81
01190 ELECTRIC & GAS UTILITY 7,043.71
01190 GAS UTILITY 4,055.24
01190 ELECTRIC & GAS UTILITY 2,781.45
86757 01798 CONTRACT GASOLINE - MARCH 17,352.44
01798 CONTRACT DIESEL - MARCH 9,468.90
86758 04951 REFS 2ND HALF WINTER VOLLEYBALL 50.00
86759 04419 REFS 2ND HALF WINTER VOLLEYBALL 300.00
86760 01974 REFUND FOR TRANS MEDIC BRENNAN 93.05
86761 01865 ASSIGNMENTS 2ND HALF WINTER V-BALL 120.00
86762 02766 ASSIGNMENTS 2ND HALF WINTER V-BALL 512.00
86763 02929 LTC MONTHLY PREMIUM - APRIL 440.60
86764 03619 PROJ 10-14 SEWER REPAIR/TELEVISING 2,840.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
03619 PROJ 11-14 SEWER TELEVISING/CLEAN 180.00
86765 02567 PROJ 09-08 LAND ACQUISITION 1,084.41
86766 04421 REFS 2ND HALF WINTER VOLLEYBALL 75.00
86767 00644 MONTHLY PREMIUM - APRIL 12,572.12
86768 00644 REFUND FOR TRANS MEDIC MW10533A 1,763.06
86769 00644 2MOS HP - DID NOT QUALIFY 40.00
86770 00668 REIMB FOR MEALS 3/14 & 3/22 10.68
86771 04944 SNACK BAR SALES - JAN 641.25
04944 SNACK BAR SALES - FEB 265.05
86772 04445 SURVEY SUPPLIES 1,714.87
86773 03538 REFS 2ND HALF WINTER VOLLEYBALL 1,150.00
86774 04950 REFS 2ND HALF WINTER VOLLEYBALL 100.00
86775 04992 2011 AUDIT 20,000.00
86776 04995 TRAINING 330.00
86777 04996 REFS 2ND HALF WINTER VOLLEYBALL 175.00
86778 00910 MEMBERSHIP FEE 50.00
86779 04790 MAKING COSTUM FOR SPRING DANCE 1,455.35
86780 04420 REFS 2ND HALF WINTER VOLLEYBALL 150.00
86781 03818 MONTHLY PREMIUM - APRIL 162,666.90
03/23/2012 ONE TIME VENDOR
03/27/2012 US BANK
04/03/2012 HEIDI CAREY
Check Register
City of Maplewood
03/30/2012
Date Vendor
03/23/2012 RICHARD DUNKIRK
04/03/2012 CHRISTIE PENN
04/03/2012 RAMSEY COUNTY-PROP REC & REV
04/03/2012 S.E.H.
04/03/2012 H & B SPECIALIZED PRODUCTS
04/03/2012 KIMLEY-HORN & ASSOCIATES INC
04/03/2012 CHRISTIE PENN
04/03/2012 XCEL ENERGY
04/03/2012 XCEL ENERGY
04/03/2012 XCEL ENERGY
04/03/2012 S.E.H.
04/03/2012 SISTER ROSALIND GEFRE
04/03/2012 SPRINT
04/03/2012 ANTHONY J. ANDERSON
04/03/2012 LOUISE A. BEAMAN
04/03/2012 BLUE CROSS REFUNDS
04/03/2012 XCEL ENERGY
04/03/2012 YOCUM OIL CO.
04/03/2012 YOCUM OIL CO.
04/03/2012 DRAIN KING INC
04/03/2012 DRAIN KING INC
04/03/2012 DRAIN KING INC
04/03/2012 DON BOWMAN
04/03/2012 KATHERINE BOWMAN
04/03/2012 CNAGLAC
04/03/2012 DRAIN KING INC
04/03/2012 DRAIN KING INC
04/03/2012 DRAIN KING INC
04/03/2012 DRAIN KING INC
04/03/2012 DRAIN KING INC
04/03/2012 DRAIN KING INC
04/03/2012 HEALTHPARTNERS
04/03/2012 HEALTHPARTNERS
04/03/2012 HEALTHPARTNERS
04/03/2012 DRAIN KING INC
04/03/2012 EVERGREEN LAND SERVICES
04/03/2012 TRACEY FREDRICK
04/03/2012 HOPE HAVEN INC.
04/03/2012 PATRICK JAMES HUBBARD
04/03/2012 JERRY JOHNSON
04/03/2012 STEVEN HIEBERT
04/03/2012 HILLCREST VENTURES LLC
04/03/2012 HILLCREST VENTURES LLC
04/03/2012 M S S A
04/03/2012 MAYER ARTS, INC.
04/03/2012 ROBIN MCNULTY
04/03/2012 KDV
04/03/2012 KFD TRAINING & CONSULTATION
04/03/2012 NICLOLE KLINGSPORN
04/03/2012 MEDICA
Packet Page Number 28 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
86782 00983 LEASE PMT 03/15/12 TO 04/15/12 864.62
86783 01085 MONTHLY PREMIUM - APRIL 2,845.05
86784 01126 MONTHLY PREMIUM - APRIL 480.00
86785 01088 PROJ 04-21 INVESTIGATION CLEAN UP 125.00
86786 01175 MONTHLY UTILITIES - MARCH 2,595.00
01175 FIBER OPTIC ACCESS CHARGES - MARCH 1,000.00
86787 00001 REFUND BELISLE UCARE BENEFIT 420.00
86788 00001 REFUND SLUGGERS BAR CANCELLED 200.00
86789 01863 REFS 2ND HALF WINTER VOLLEYBALL 675.00
86790 04953 REFS 2ND HALF WINTER VOLLEYBALL 275.00
86791 04201 SIREN MAINTENANCE 4,876.00
86792 04432 REFS 2ND HALF WINTER VOLLEYBALL 375.00
86793 02663 REFS 2ND HALF WINTER VOLLEYBALL 100.00
86794 01418 CONCESSIONS AT CARVER & EDGERTON 385.59
01418 VENDING MACHINE SUPPLIES 335.26
01418 SUPPLIES 129.52
86795 03879 EMS FEES - APRIL 577.08
86796 04875 PROJ 11-15 AD FOR BID 3/5 154.00
04875 PROJ 11-15 AD FOR BID 3/19 154.00
86797 03557 REFS 2ND HALF WINTER VOLLEYBALL 150.00
86798 04997 REFUND FOR TRANS MEDIC J KROLL 2,223.80
86799 01915 REFS 2ND HALF WINTER VOLLEYBALL 125.00
86800 03598 REIMB FOR PARKING 3/21 9.00
86801 00529 LTD PLAN 4043120-2 - APRIL 4,338.72
00529 STD PLAN 4043120-1 - APRIL 2,293.61
86802 01725 DUES INS BENEFIT 99.00
86803 01872 REFS 2ND HALF WINTER VOLLEYBALL 300.00
04/03/2012 MN NCPERS LIFE INSURANCE
04/03/2012 MN POLLUTION CONTROL AGENCY
04/03/2012 CITY OF NORTH ST PAUL
04/03/2012 METRO SALES INC
04/03/2012 MN LIFE INSURANCE
04/03/2012 ROGER PACKER
04/03/2012 BARTON JAMES PECK
04/03/2012 READY WATT
04/03/2012 CITY OF NORTH ST PAUL
04/03/2012 ONE TIME VENDOR
04/03/2012 ONE TIME VENDOR
04/03/2012 SAM'S CLUB DIRECT
04/03/2012 SAM'S CLUB DIRECT
04/03/2012 SANSIO
04/03/2012 EUGENE E. RICHARDSON
04/03/2012 CARL SAARION
04/03/2012 SAM'S CLUB DIRECT
04/03/2012 SPEW HEALTH PLAN
04/03/2012 NANCY STEFFEN
04/03/2012 PAUL THEISEN
04/03/2012 SGC HORIZON LLC
04/03/2012 SGC HORIZON LLC
04/03/2012 PAUL SIKORA
04/03/2012 MARK WEBER
333,687.4959Checks in this report.
04/03/2012 UNION SECURITY INSURANCE CO
04/03/2012 UNION SECURITY INSURANCE CO
04/03/2012 VOLUNTEER FIREFIGHTER'S
Packet Page Number 29 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
Transmitted Settlement
Date Date Payee Description Amount
3/23/2012 3/26/2012 MN State Treasurer Drivers License/Deputy Registrar 16,106.50
3/26/2012 3/27/2012 MN State Treasurer Drivers License/Deputy Registrar 40,366.56
3/27/2012 3/28/2012 MN State Treasurer Drivers License/Deputy Registrar 24,537.43
3/28/2012 3/29/2012 MN State Treasurer Drivers License/Deputy Registrar 40,696.26
3/28/2012 3/29/2012 ING - State Plan Deferred Compensation 27,230.00
3/28/2012 3/29/2012 US Bank Bank fees 358.19
3/23/2012 3/30/2012 US Bank VISA One Card*Purchasing card items 34,781.06
3/28/2012 3/30/2012 ICMA (Vantagepointe)Deferred Compensation 4,261.15
3/29/2012 3/30/2012 MN State Treasurer Drivers License/Deputy Registrar 26,276.16
3/29/2012 3/30/2012 MN Dept of Natural Resources DNR electronic licenses 1,835.00
TOTAL 216,448.31
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 30 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
Transaction Date Posting Date Merchant Name Transaction Amount Name
03/14/2012 03/15/2012 LA POLICE GEAR INC $72.14 MARK ALDRIDGE
03/14/2012 03/19/2012 OLD LOG THEATER, LTD $297.50 MANDY ANZALDI
03/19/2012 03/20/2012 PARTY CITY #768 $25.67 LONN BAKKE
03/19/2012 03/20/2012 HEJNY RENTAL INC $149.97 LONN BAKKE
03/19/2012 03/21/2012 UNIFORMS UNLIMITED INC $17.66 LONN BAKKE
03/22/2012 03/23/2012 BEST BUY MHT 00000109 $250.00 LONN BAKKE
03/09/2012 03/12/2012 APPLE STORE #R022 $250.00 MARKESE BENJAMIN
03/22/2012 03/23/2012 TARGET 00011858 $22.26 NEIL BRENEMAN
03/12/2012 03/13/2012 MENARDS 3059 $46.00 TROY BRINK
03/20/2012 03/21/2012 USPS 26834500133401316 $99.25 NATHAN BURLINGAME
03/12/2012 03/13/2012 CUB FOODS, INC.$15.97 SARAH BURLINGAME
03/15/2012 03/16/2012 PIONEER PRESS SUBSCRIPTI $130.00 SARAH BURLINGAME
03/20/2012 03/21/2012 CURTIS 1000 INC.$54.16 SARAH BURLINGAME
03/13/2012 03/14/2012 INT'L CODE COUNCIL $116.06 NICHOLAS CARVER
03/12/2012 03/13/2012 STATE SUPPLY $98.13 SCOTT CHRISTENSON
03/13/2012 03/15/2012 THE HOME DEPOT 2801 $12.35 SCOTT CHRISTENSON
03/14/2012 03/15/2012 JOHNSTONE SUPPLY $260.78 SCOTT CHRISTENSON
03/14/2012 03/15/2012 VIKING ELECTRIC - CREDIT $262.91 SCOTT CHRISTENSON
03/14/2012 03/15/2012 VIKING ELECTRIC - CREDIT $84.84 SCOTT CHRISTENSON
03/14/2012 03/15/2012 HEJNY RENTAL INC $127.45 SCOTT CHRISTENSON
03/16/2012 03/19/2012 VIKING ELECTRIC - CREDIT ($28.28)SCOTT CHRISTENSON
03/21/2012 03/22/2012 VIKING ELECTRIC - CREDIT $28.28 SCOTT CHRISTENSON
03/12/2012 03/13/2012 BUST A CAP $27.00 KEVIN COFFEY
03/12/2012 03/14/2012 UNIFORMS UNLIMITED INC $28.31 KEVIN COFFEY
03/13/2012 03/15/2012 STREICHER'S MO $142.98 KEVIN COFFEY
03/22/2012 03/23/2012 MENARDS 3022 $4.45 CHARLES DEAVER
03/20/2012 03/21/2012 LTG POWER EQUIPMENT $35.51 THOMAS DEBILZAN
03/20/2012 03/22/2012 THE HOME DEPOT 2801 $5.50 THOMAS DEBILZAN
03/09/2012 03/12/2012 UNIFORMS UNLIMITED INC $269.16 RICHARD DOBLAR
03/22/2012 03/23/2012 EB *CHICK-FIL-A LEADER $85.00 RICHARD DOBLAR
03/21/2012 03/22/2012 HENRIKSEN ACE HARDWARE $30.50 DOUG EDGE
03/14/2012 03/16/2012 OXYGEN SERVICE COMPANY $53.80 DAVE EDSON
03/21/2012 03/22/2012 JOHN DEERE LANDSCAPES530 $12.71 DAVE EDSON
03/13/2012 03/14/2012 THE UPS STORE 2171 $29.38 PAUL E EVERSON
03/16/2012 03/19/2012 WALGREENS #7388 $174.89 PAUL E EVERSON
03/18/2012 03/19/2012 TARGET 00011858 $51.39 PAUL E EVERSON
03/21/2012 03/22/2012 U OF M PARKING AND TRANS $9.00 PAUL E EVERSON
03/08/2012 03/12/2012 NUCO2 01 OF 01 $108.85 LARRY FARR
03/08/2012 03/12/2012 NUCO2 01 OF 01 $100.89 LARRY FARR
03/08/2012 03/12/2012 NUCO2 01 OF 01 $80.96 LARRY FARR
03/08/2012 03/12/2012 NUCO2 01 OF 01 $150.00 LARRY FARR
03/08/2012 03/12/2012 NUCO2 01 OF 01 $104.02 LARRY FARR
03/08/2012 03/12/2012 NUCO2 01 OF 01 $96.03 LARRY FARR
03/08/2012 03/12/2012 NUCO2 01 OF 01 $67.04 LARRY FARR
03/09/2012 03/12/2012 WEBER AND TROSETH INC $54.18 LARRY FARR
03/13/2012 03/15/2012 METRO SOUND AND LIGHTING $245.36 LARRY FARR
03/15/2012 03/16/2012 AQUA LOGICS INC $700.38 LARRY FARR
03/15/2012 03/16/2012 MENARDS 3022 $253.31 LARRY FARR
03/16/2012 03/19/2012 CINTAS #470 $95.98 LARRY FARR
03/16/2012 03/19/2012 CINTAS #470 $44.11 LARRY FARR
03/16/2012 03/19/2012 CINTAS #470 $84.96 LARRY FARR
03/16/2012 03/19/2012 NORTHERN TOOL EQUIP-MN $251.80 LARRY FARR
03/20/2012 03/21/2012 BATTERIES PLUS #31 $123.67 LARRY FARR
03/20/2012 03/22/2012 THE HOME DEPOT 2801 $244.69 LARRY FARR
03/22/2012 03/23/2012 HAFELE AMERICA CO $421.98 LARRY FARR
Packet Page Number 31 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
03/22/2012 03/23/2012 AQUA LOGICS INC $1,072.49 LARRY FARR
03/15/2012 03/19/2012 ON SITE SANITATION INC $52.37 SHANN FINWALL
03/13/2012 03/14/2012 PAY FLOW PRO $87.85 MYCHAL FOWLDS
03/23/2012 03/23/2012 COMCAST CABLE COMM $54.00 MYCHAL FOWLDS
03/10/2012 03/12/2012 AMAZON MKTPLACE PMTS $57.72 NICK FRANZEN
03/15/2012 03/16/2012 WWW.NEWEGG.COM $360.30 NICK FRANZEN
03/15/2012 03/19/2012 MP3CAR INC $169.89 NICK FRANZEN
03/16/2012 03/19/2012 IKEY LTD 01 OF 01 $1,905.00 NICK FRANZEN
03/22/2012 03/23/2012 IDU*PUBLIC SECTOR $88.06 NICK FRANZEN
03/13/2012 03/15/2012 UNIFORMS UNLIMITED INC $271.24 JOHN FRASER
03/14/2012 03/16/2012 UNIFORMS UNLIMITED INC $6.40 JOHN FRASER
03/12/2012 03/14/2012 UNIFORMS UNLIMITED INC $413.81 ANTHONY GABRIEL
03/11/2012 03/13/2012 NAPA STORE 3279016 $49.79 CLARENCE GERVAIS
03/15/2012 03/16/2012 BEST BUY MHT 00000109 $310.65 CLARENCE GERVAIS
03/15/2012 03/16/2012 MENARDS 3059 $234.60 CLARENCE GERVAIS
03/16/2012 03/19/2012 THE HOME DEPOT 2801 $132.39 CLARENCE GERVAIS
03/12/2012 03/14/2012 OFFICE DEPOT #1079 $5.75 JEAN GLASS
03/12/2012 03/14/2012 OFFICE DEPOT #1090 $19.00 JEAN GLASS
03/20/2012 03/22/2012 OFFICE DEPOT #1090 $117.33 JEAN GLASS
03/12/2012 03/13/2012 UNITED RENTALS $45.40 MARK HAAG
03/09/2012 03/12/2012 HENRIKSEN ACE HARDWARE $5.35 MILES HAMRE
03/09/2012 03/12/2012 HENRIKSEN ACE HARDWARE $31.34 MILES HAMRE
03/15/2012 03/16/2012 MENARDS 3059 $4.76 MILES HAMRE
03/13/2012 03/14/2012 HENRIKSEN ACE HARDWARE $25.32 TAMARA HAYS
03/09/2012 03/12/2012 TOY SPLASH LLC $85.20 RON HORWATH
03/16/2012 03/19/2012 PARTY CITY #768 $21.38 RON HORWATH
03/17/2012 03/19/2012 MILLS FLEET FARM #2,700 $5.88 RON HORWATH
03/21/2012 03/23/2012 DALCO ENTERPRISES, INC $892.25 DAVID JAHN
03/19/2012 03/20/2012 TARGET 00011858 $19.16 KEVIN JOHNSON
03/15/2012 03/16/2012 THE UPS STORE 2171 $19.58 TOM KALKA
03/16/2012 03/16/2012 COMCAST CABLE COMM $143.80 DUWAYNE KONEWKO
03/09/2012 03/12/2012 BEST BUY MHT 00000109 $107.09 JASON KREGER
03/13/2012 03/14/2012 CDW GOVERNMENT $295.18 JASON KREGER
03/19/2012 03/20/2012 CDW GOVERNMENT $295.18 JASON KREGER
03/21/2012 03/22/2012 CDW GOVERNMENT $280.34 JASON KREGER
03/19/2012 03/20/2012 BATTERIES PLUS #31 $12.86 NICHOLAS KREKELER
03/19/2012 03/20/2012 MENARDS 3059 $7.99 NICHOLAS KREKELER
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Packet Page Number 32 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
03/09/2012 03/12/2012 NATL. REGISTRY OF EMTS $15.00 MICHAEL MONDOR
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Packet Page Number 33 of 166
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$34,781.06
Packet Page Number 34 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
CHECK #CHECK EMPLOYEE NAME
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
03/30/12 CARDINAL, ROBERT 435.16
03/30/12 STRAUTMANIS, MARIS 102.00
03/30/12 VALLE, EDWARD 150.00
03/30/12 LLANAS, JAMES 435.16
03/30/12 ROSSBACH, WILLIAM 494.44
03/30/12 JUENEMANN, KATHLEEN 435.16
03/30/12 KOPPEN, MARVIN 435.16
03/30/12 CHRISTENSON, SCOTT 1,851.55
03/30/12 FARR, LARRY 3,061.16
03/30/12 BURLINGAME, SARAH 1,986.10
03/30/12 KANTRUD, HUGH 184.62
03/30/12 AHL, R. CHARLES 5,008.64
03/30/12 ANTONEN, JAMES 5,300.00
03/30/12 DEBILZAN, JUDY 1,290.00
03/30/12 JACKSON, MARY 2,126.08
03/30/12 BAUMAN, GAYLE 4,044.92
03/30/12 ANDERSON, CAROLE 2,317.54
03/30/12 JAHN, DAVID 2,083.91
03/30/12 RAMEAUX, THERESE 3,061.17
03/30/12 SPANGLER, EDNA 1,118.73
03/30/12 THOMFORDE, FAITH 1,251.00
03/30/12 GUILFOILE, KAREN 4,207.64
03/30/12 SCHMIDT, DEBORAH 2,746.39
03/30/12 KELSEY, CONNIE 2,594.81
03/30/12 RUEB, JOSEPH 2,642.60
03/30/12 OSTER, ANDREA 1,907.49
03/30/12 RICHTER, CHARLENE 1,198.65
03/30/12 MECHELKE, SHERRIE 1,140.33
03/30/12 MOY, PAMELA 1,520.44
03/30/12 CORTESI, LUANNE 1,223.16
03/30/12 LARSON, MICHELLE 1,827.75
03/30/12 PALANK, MARY 1,905.17
03/30/12 POWELL, PHILIP 2,932.46
03/30/12 CORCORAN, THERESA 1,900.55
03/30/12 KVAM, DAVID 4,209.55
03/30/12 SCHOENECKER, LEIGH 1,569.35
03/30/12 WEAVER, KRISTINE 2,356.55
03/30/12 YOUNG, TAMELA 1,900.55
03/30/12 ABEL, CLINT 2,878.21
03/30/12 SVENDSEN, JOANNE 2,101.79
03/30/12 THOMALLA, DAVID 4,961.38
Packet Page Number 35 of 166
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-23-12 and 3-30-12
03/30/12 ALDRIDGE, MARK 3,253.30
03/30/12 BAKKE, LONN 2,937.06
03/30/12 BOHL, JOHN 3,151.33
03/30/12 BUSACK, DANIEL 3,461.21
03/30/12 BENJAMIN, MARKESE 2,975.57
03/30/12 BIERDEMAN, BRIAN 3,909.38
03/30/12 BARTZ, PAUL 3,620.98
03/30/12 BELDE, STANLEY 2,990.84
03/30/12 DOBLAR, RICHARD 3,925.54
03/30/12 DUGAS, MICHAEL 4,490.75
03/30/12 CROTTY, KERRY 3,611.20
03/30/12 DEMULLING, JOSEPH 3,027.57
03/30/12 CARNES, JOHN 1,872.37
03/30/12 COFFEY, KEVIN 3,210.26
03/30/12 FRITZE, DEREK 3,235.59
03/30/12 GABRIEL, ANTHONY 3,625.63
03/30/12 FORSYTHE, MARCUS 2,306.38
03/30/12 FRASER, JOHN 3,525.80
03/30/12 ERICKSON, VIRGINIA 1,961.33
03/30/12 FLOR, TIMOTHY 3,609.69
03/30/12 KALKA, THOMAS 921.88
03/30/12 KONG, TOMMY 2,878.21
03/30/12 HIEBERT, STEVEN 2,937.06
03/30/12 JOHNSON, KEVIN 4,546.21
03/30/12 HAWKINSON JR, TIMOTHY 2,936.74
03/30/12 HER, PHENG 2,720.96
03/30/12 LU, JOHNNIE 3,236.81
03/30/12 LYNCH, KATHERINE 2,316.54
03/30/12 LANGNER, SCOTT 3,092.20
03/30/12 LANGNER, TODD 2,980.04
03/30/12 KREKELER, NICHOLAS 850.80
03/30/12 KROLL, BRETT 3,050.96
03/30/12 NYE, MICHAEL 3,331.11
03/30/12 OLSON, JULIE 3,059.21
03/30/12 MCCARTY, GLEN 3,104.63
03/30/12 METRY, ALESIA 3,038.70
03/30/12 MARINO, JASON 3,210.26
03/30/12 MARTIN, JERROLD 3,061.61
03/30/12 STEINER, JOSEPH 3,287.60
03/30/12 SYPNIEWSKI, WILLIAM 2,819.55
03/30/12 RHUDE, MATTHEW 2,858.73
03/30/12 SHORTREED, MICHAEL 4,091.18
03/30/12 PARKER, JAMES 2,186.00
03/30/12 REZNY, BRADLEY 3,039.03
03/30/12 TRAN, JOSEPH 3,038.70
03/30/12 WENZEL, JAY 3,045.48
03/30/12 THEISEN, PAUL 3,263.16
03/30/12 THIENES, PAUL 3,569.35
03/30/12 SZCZEPANSKI, THOMAS 2,990.84
03/30/12 TAUZELL, BRIAN 3,222.56
03/30/12 XIONG, KAO 2,878.21
03/30/12 ANDERSON, BRIAN 366.00
Packet Page Number 36 of 166
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03/30/12 BAUMAN, ANDREW 2,668.41
03/30/12 BECK, YANCEY 216.00
03/30/12 BAHL, DAVID 210.00
03/30/12 BASSETT, BRENT 174.00
03/30/12 CAPISTRANT, JACOB 531.00
03/30/12 CAPISTRANT, JOHN 448.00
03/30/12 BRADBURY, RYAN 156.00
03/30/12 BRESIN, ROBERT 210.00
03/30/12 BIGELBACH, ANTHONY 144.00
03/30/12 BOURQUIN, RON 692.00
03/30/12 EVERSON, PAUL 3,279.06
03/30/12 FOSSUM, ANDREW 2,871.81
03/30/12 DAWSON, RICHARD 3,293.47
03/30/12 EATON, PAUL 432.00
03/30/12 CRAWFORD, RAYMOND 576.00
03/30/12 CRUMMY, CHARLES 360.00
03/30/12 HENDRICKSON, NICHOLAS 2,602.88
03/30/12 HUTCHINSON, JAMES 563.50
03/30/12 HALWEG, JODI 2,674.17
03/30/12 HAWTHORNE, ROCHELLE 201.00
03/30/12 HAGEN, MICHAEL 276.00
03/30/12 HALE, JOSEPH 315.00
03/30/12 KARRAS, JAMIE 450.00
03/30/12 KERSKA, JOSEPH 240.00
03/30/12 JOHNSON, JAMES 416.00
03/30/12 KANE, ROBERT 612.50
03/30/12 IMM, TRACY 297.00
03/30/12 JANSEN, CHAD 336.00
03/30/12 MELLEN, CHRISTOPHER 144.00
03/30/12 MELLEN, RICHARD 216.00
03/30/12 LINDER, TIMOTHY 2,761.64
03/30/12 LOCHEN, MICHAEL 340.00
03/30/12 KONDER, RONALD 36.00
03/30/12 KUBAT, ERIC 2,478.36
03/30/12 MORGAN, JEFFERY 364.00
03/30/12 NIELSEN, KENNETH 270.00
03/30/12 MONDOR, MICHAEL 3,119.66
03/30/12 MONSON, PETER 180.00
03/30/12 MILLER, LADD 60.00
03/30/12 MILLER, NICHOLAS 360.00
03/30/12 PACHECO, ALPHONSE 432.00
03/30/12 PETERSON, MARK 651.00
03/30/12 OLSON, JAMES 2,820.96
03/30/12 OPHEIM, JOHN 304.50
03/30/12 NOVAK, JEROME 3,284.75
03/30/12 NOWICKI, PAUL 210.00
03/30/12 RANK, NATHAN 843.00
03/30/12 RANK, PAUL 336.00
03/30/12 POWERS, KENNETH 441.00
03/30/12 RAINEY, JAMES 516.00
03/30/12 PETERSON, ROBERT 2,992.06
03/30/12 PLACE, ANDREA 1,283.39
Packet Page Number 37 of 166
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03/30/12 SEDLACEK, JEFFREY 2,761.40
03/30/12 STREFF, MICHAEL 2,837.91
03/30/12 RODRIGUEZ, ROBERTO 354.00
03/30/12 SCHULTZ, JEROME 192.00
03/30/12 REYNOSO, ANGEL 324.00
03/30/12 RICE, CHRISTOPHER 560.00
03/30/12 ZWIEG, SUSAN 704.85
03/30/12 KNUTSON, LOIS 2,054.95
03/30/12 GERVAIS-JR, CLARENCE 3,906.58
03/30/12 LUKIN, STEVEN 4,498.52
03/30/12 SVENDSEN, RONALD 3,135.75
03/30/12 WESSELS, TIMOTHY 369.00
03/30/12 EDGE, DOUGLAS 2,125.01
03/30/12 JONES, DONALD 2,170.15
03/30/12 BUCKLEY, BRENT 2,073.35
03/30/12 DEBILZAN, THOMAS 2,162.17
03/30/12 NIVEN, AMY 1,518.15
03/30/12 BRINK, TROY 2,514.05
03/30/12 RUNNING, ROBERT 2,356.55
03/30/12 TEVLIN, TODD 2,150.15
03/30/12 OSWALD, ERICK 2,353.97
03/30/12 RUIZ, RICARDO 1,539.75
03/30/12 MEISSNER, BRENT 1,957.35
03/30/12 NAGEL, BRYAN 3,442.00
03/30/12 JAROSCH, JONATHAN 2,907.07
03/30/12 KUMMER, STEVEN 3,216.56
03/30/12 ENGSTROM, ANDREW 2,555.77
03/30/12 JACOBSON, SCOTT 2,555.75
03/30/12 BURLINGAME, NATHAN 2,026.41
03/30/12 DUCHARME, JOHN 2,740.37
03/30/12 JANASZAK, MEGHAN 1,497.35
03/30/12 KONEWKO, DUWAYNE 4,413.24
03/30/12 THOMPSON, MICHAEL 4,058.96
03/30/12 ZIEMAN, SCOTT 426.00
03/30/12 LINDBLOM, RANDAL 2,740.37
03/30/12 LOVE, STEVEN 3,446.87
03/30/12 NAUGHTON, JOHN 2,146.15
03/30/12 NORDQUIST, RICHARD 2,148.46
03/30/12 HAYS, TAMARA 1,539.75
03/30/12 HINNENKAMP, GARY 2,268.46
03/30/12 EDSON, DAVID 2,191.39
03/30/12 HAMRE, MILES 1,513.61
03/30/12 HUTCHINSON, ANN 2,649.16
03/30/12 SOUTTER, CHRISTINE 551.26
03/30/12 GERNES, CAROLE 318.94
03/30/12 HAYMAN, JANET 1,479.09
03/30/12 BIESANZ, OAKLEY 1,273.09
03/30/12 DEAVER, CHARLES 433.75
03/30/12 KROLL, LISA 1,900.55
03/30/12 SINDT, ANDREA 2,033.80
03/30/12 WACHAL, KAREN 887.48
03/30/12 GAYNOR, VIRGINIA 3,244.09
Packet Page Number 38 of 166
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03/30/12 SWANSON, CHRIS 1,001.00
03/30/12 THOMPSON, DEBRA 760.22
03/30/12 CARVER, NICHOLAS 3,244.09
03/30/12 FISHER, DAVID 3,807.86
03/30/12 MARTIN, MICHAEL 2,709.35
03/30/12 BRASH, JASON 2,393.35
03/30/12 EKSTRAND, THOMAS 3,829.34
03/30/12 FINWALL, SHANN 3,233.35
03/30/12 BRENEMAN, NEIL 2,159.70
03/30/12 DEBILZAN, JAIME 70.00
03/30/12 BERGER, STEPHANIE 760.01
03/30/12 BJORK, BRANDON 415.25
03/30/12 SWAN, DAVID 2,766.15
03/30/12 WELLENS, MOLLY 1,659.23
03/30/12 KOHLMAN, JENNIFER 116.38
03/30/12 LARSON, KATELYN 49.00
03/30/12 GERMAIN, BRADY 36.00
03/30/12 KHOURY, SARAH 906.50
03/30/12 DWELLY, KATHLEEN 37.50
03/30/12 FRANK, PETER 424.00
03/30/12 SCHRANKLER, SAM 29.00
03/30/12 TAYLOR, JAMES 2,738.98
03/30/12 ROBBINS, CAMDEN 90.00
03/30/12 SCHALLER, SCOTT 161.26
03/30/12 LUBKE, COLLEEN 117.00
03/30/12 ROBBINS, AUDRA 3,019.96
03/30/12 ORE, JORDAN 1,539.75
03/30/12 SCHULTZ, SCOTT 3,090.82
03/30/12 GERMAIN, DAVID 2,155.39
03/30/12 HAAG, MARK 2,356.55
03/30/12 VUKICH, CANDACE 103.13
03/30/12 ADAMS, DAVID 2,099.50
03/30/12 HER, PETER 457.65
03/30/12 HOFMEISTER, MARY 1,114.98
03/30/12 EVANS, CHRISTINE 1,369.02
03/30/12 GLASS, JEAN 2,125.10
03/30/12 ANZALDI, MANDY 1,424.08
03/30/12 CRAWFORD - JR, RAYMOND 381.28
03/30/12 SHERRILL, CAITLIN 655.05
03/30/12 VUE, LOR PAO 301.75
03/30/12 PELOQUIN, PENNYE 661.17
03/30/12 PENN, CHRISTINE 2,332.74
03/30/12 HOFMEISTER, TIMOTHY 451.13
03/30/12 KULHANEK-DIONNE, ANN 289.25
03/30/12 BUTLER, ANGELA 85.00
03/30/12 COSTA, JOSEPH 335.00
03/30/12 BAUDE, SARAH 109.50
03/30/12 BUCKLEY, BRITTANY 366.00
03/30/12 ZIELINSKI, JUDY 69.30
03/30/12 ANDERSON, MAXWELL 544.40
03/30/12 CRANDALL, KRISTA 230.28
03/30/12 DEMPSEY, BETH 113.63
Packet Page Number 39 of 166
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03/30/12 ERICKSON-CLARK, CAROL 49.00
03/30/12 FONTAINE, KIM 625.01
03/30/12 DIONNE, DANIELLE 164.25
03/30/12 DUNN, RYAN 880.11
03/30/12 GRUENHAGEN, LINDA 509.00
03/30/12 HEINRICH, SHEILA 864.00
03/30/12 GIEL, NICOLE 152.00
03/30/12 GRAY, MEGAN 273.58
03/30/12 FOX, KELLY 140.00
03/30/12 FRAMPTON, SAMANTHA 288.00
03/30/12 JOYER, ANTHONY 59.20
03/30/12 JOYER, JENNA 194.63
03/30/12 JANSON, ANGELA 29.00
03/30/12 JOHNSON, BARBARA 220.03
03/30/12 HOLMBERG, LADONNA 601.50
03/30/12 HORWATH, RONALD 2,614.55
03/30/12 MCCANN, NATALIE 99.00
03/30/12 MUSA, OLUTOYIN 40.00
03/30/12 KRONHOLM, KATHRYN 691.24
03/30/12 LAMSON, ELIANA 36.00
03/30/12 KOHLER, ROCHELLE 108.00
03/30/12 KOLLER, NINA 135.88
03/30/12 POVLITZKI, MARINA 38.00
03/30/12 PROESCH, ANDY 478.04
03/30/12 NELSON, ELEONOR 100.00
03/30/12 NORTHOUSE, KATHERINE 188.50
03/30/12 NADEAU, KELLY 110.75
03/30/12 NADEAU, TAYLOR 62.05
03/30/12 RONNING, ZACCEUS 102.20
03/30/12 SCHREIER, ROSEMARIE 272.50
03/30/12 RICHTER, DANIEL 132.30
03/30/12 RONNING, ISAIAH 127.05
03/30/12 RANEY, COURTNEY 560.00
03/30/12 RESENDIZ, LORI 2,150.64
03/30/12 SMITH, CASEY 117.60
03/30/12 SMITLEY, SHARON 284.90
03/30/12 SKAAR, SAMANTHA 10.00
03/30/12 SMITH, ANN 142.10
03/30/12 SCHREINER, MARK 69.35
03/30/12 SCHREINER, MICHELLE 121.88
03/30/12 TUPY, MARCUS 332.50
03/30/12 WARNER, CAROLYN 264.00
03/30/12 TREPANIER, TODD 264.00
03/30/12 TUPY, HEIDE 91.60
03/30/12 TAYLOR, JASON 63.70
03/30/12 THORWICK, MEGAN 143.33
03/30/12 DOUGLASS, TOM 1,884.83
03/30/12 MALONEY, SHAUNA 255.00
03/30/12 BORCHERT, JONATHAN 159.50
03/30/12 COLEMAN, PATRICK 285.00
03/30/12 BOSLEY, CAROL 107.50
03/30/12 HITE, ANDREA 172.50
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03/30/12 AICHELE, CRAIG 2,203.80
03/30/12 PRIEM, STEVEN 2,415.66
03/30/12 SCHULZE, KEVIN 426.00
03/30/12 THOMPSON, BENJAMIN 388.50
03/30/12 PRINS, KELLY 1,690.15
03/30/12 REILLY, MICHAEL 1,934.15
03/30/12 KREGER, JASON 2,087.21
03/16/12 SCHULZE, KEVIN 498.00
03/30/12 FOWLDS, MYCHAL 3,662.68
03/30/12 FRANZEN, NICHOLAS 2,534.62
03/30/12 WOEHRLE, MATTHEW 2,305.55
03/30/12 BERGO, CHAD 2,678.00
03/30/12 ABRAHAMSON, AMANDA 240.00
03/30/12 ANDERSON, ZACHARY 48.00
03/20/12 DIAZ, SARITA 148.50
03/20/12 KLEIN, TIM 220.00
03/20/12 KLEIN, AARON 144.00
03/20/12 LARSON, KATELYN 112.00
03/30/12 BURNS, ERIC 22.50
03/30/12 DIAZ, SARITA 31.50
03/30/12 BETHEL III, CHARLES 114.75
03/30/12 BONKO, JACK 36.25
03/30/12 AYD, GWEN 29.00
03/30/12 BACHMEIER, JORDAN 120.00
03/30/12 LARSON, DANIEL 48.00
03/30/12 MASON, KYLE 64.00
03/30/12 GREENER, DOUGLAS 138.00
03/30/12 KUSTERMAN, KEVIN 240.00
03/30/12 ECONOMY, JOHN 52.00
03/30/12 FISHER, CHANCE 84.00
03/30/12 TARR-JR, GUS 195.00
03/30/12 THIELMAN, DANIEL 120.00
03/30/12 O'BRIEN, PATRICIA 43.50
03/30/12 O'BRIEN, REBECCA 50.75
03/30/12 MASON, LAURA 36.00
03/30/12 O'BRIEN, ELIZABETH 65.25
03/30/12 YORKOVICH, BENJAMIN 270.00
03/30/12 VANG, TIM 530.75
03/30/12 THIETS, TAYLOR 29.00
03/30/12 YANG, CHINU 117.00
03/30/12 THIELMAN, RICHARD 150.00
03/30/12 THIETS, CONNOR 32.00
504,670.14
03/30/12 REMNYAKOVA, ANZHELIKA 90.63
03/30/12 STEFFEN, MICHAEL 87.00
03/30/12 WEINHAGEN, SHELBY 170.35
03/30/12 BELMARES, GABRIEL 152.25
03/30/12 MCMAHON, MICHAEL 95.33
03/30/12 WALES, ABIGAIL 112.38
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AGENDA NO. G2
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Consider Approval of Contract Revision with Charles Bethel for
Human Resources Attorney Services
DATE: April 4, 2012
INTRODUCTION/ BACKGROUND
The City of Maplewood has retained the services of Chuck Bethel as the Human Resources
Attorney since the middle of 2006. Mr. Bethel is currently operating under a contract that was
approved on October 10, 2011. The current agreement with Mr. Bethel was proposed to reduce his
services for the first seven month of 2011, as part of an austerity measure. The contract provided
for direct payments to Mr. Bethel for additional services during these first seven months of 2012
should those services be needed. Due to the number of complex legal issues that have occurred
during the first three months of 2012, the amount of time being spent by Mr. Bethel was exceeding
expenses for the similar period in 2011. In short, the City was paying more for Mr. Bethel’s service
for less hours.
The attached contract revision proposes to return Mr. Bethel to providing 1,040 hours per year [or
half time for the remainder of 2012] and to office at City Hall at least two days per week. The
effective date of the contract will be upon approval and will run from April 1, 2012 and will extend for
one year to March 31, 2013.
Due to the need to reduce operating costs as part of the 2012 Budget, the City Manager’s Budget
Team recommended a reduction in Mr. Bethel’ service. It should be noted that there is satisfaction
with Mr. Bethel’s service and this reduction was for financial reasons. The proposed contract will
have a financial impact for the remainder of 2012. The amended budget for HR Attorney provides
for $70,000, while an additional $7,500 for consulting services is provided. We estimate that an
additional $10,000 will be required to cover Mr. Bethel’s services during the remainder of 2012. It is
proposed that a transfer be made from funds that have been unspent since the beginning of 2012
due to vacant employee positions in Police, Fire, Public Works and Citizen Services. The
percentage of the budget transfer will be proportional as determined by the Finance Manager based
upon the vacancy time available and available budget. It is anticipated that approximate transfer
amounts will be $3,000 from Police, $3,000 from Fire, $3000 from Public Works and $1,000 from
Citizen Services.
RECOMMENDATION
It is recommended that the City Council approve the attached contract revision with Charles Bethel
for the remainder of 2012 to March 31, 2013 as Human Resources Attorney and authorize the
Mayor and City Manager to execute said contract; and authorizes the Finance Manager to make the
appropriate budget revisions.
Attachments:
1. Contract for Attorney Services
Packet Page Number 42 of 166
City of Maplewood Contract for Attorney Services
This AGREEMENT entered into this 9th day of April, 2012, (the “Effective Date”) by
and between the City of Maplewood, Minnesota (hereinafter referred to as “City”) and
Charles E. Bethel (hereinafter referred to as “Bethel” or “Attorney”).
WHEREAS, in 2006 the City originally put forth a Request for Proposals (“RFP”) to
contract out its legal services for 2 years and in response to that RFP retained Attorney as
its City Attorney for Human Resources, Employment and Labor Relations on or about
September 11, 2006; and
WHEREAS, the City has found Attorney’s performance as City Attorney to be
competent and professional and has continued to retain his services; and
WHEREAS, the City’s original term of two years as set forth in the RFP expired, as has
the extensions of the contract through 2011; and
WHEREAS, the City believes it is in the best interests of the City to maintain consistency
in its legal representation; and
WHEREAS, the City has earlier established terms for retention of Attorney for 2012; and
WHEREAS, the City now desires to modify said terms due to changed conditions within
the City employment situation; and
WHEREAS, Attorney is agreeable to revising said contract with the City pursuant to the
understated proposed terms and conditions
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the
parties agree as follows:
Section 1. Duties
The City hereby agrees to retain Attorney as the City Attorney for Human Resources,
Employment and Labor Relations to perform the functions and duties of City Attorney
and such other legally permissible and proper functions and duties as the City Manager
and City Council from time to time shall assign. Said duties shall be consistent with and
guided by the course-of-conduct established through the previous period of
representation, and the parties hereto agree that Attorney shall be available up to 20 hours
per week and generally perform at the same level and in the same manner that he has in
the past with regard to contract negotiations, drafting and final editing of the labor
agreements with all the collective bargaining units for the City. Effective upon approval
of this agreement by the City Council on April 9, 2012, Attorney shall generally be
available in a City Hall office for a period of up to 20 hours per week, which shall be
established as a minimum of two full work days per normal work week, which shall
include at least Tuesday of each week, plus one regularly scheduled other work day to be
established. Additional days as required for office hours in Maplewood shall be as
Agenda Item G2
Attachment 1
Packet Page Number 43 of 166
necessary to accomplish tasks as assigned by the Assistant City Manager and/or Human
Resources Coordinator. Should such additional office hours exceed 25 hours per week
on an extended and/or continuing basis, then the City shall pay Attorney $125.00 per
hour for such hours over 25 per week, so long as such additional hours and payment has
been approved by the City Manager or Assistant City Manager or his or her designee.
Section 2. Term
It is agreed the term of services shall be April 1, 2012 through March 31, 2013.
Section 3. Salary
The City agrees to pay Attorney for his services rendered pursuant hereto at an annual
base rate of $84,000 per year, payable to attorney in the same manner as it is currently
paid - in monthly installments of.$7,000. Said monthly installment shall commence with
an immediate monthly payment for April 2012 of $7,000. City shall rent Attorney a large
office space including computer, printer, fax and normal office services and supplies for
$300.00 per month, but Attorney shall provide his own cell phone. The City shall also
provide Attorney a single membership at the Maplewood Community Center (MCC) so
long as Attorney maintains usage of the MCC at twelve times per month in the same
manner as required by other employees.
General Provisions
A. The text herein shall constitute the entire Agreement between the parties hereto.
B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and
executors of Attorney.
C. If any provision or portion thereof contained in this Agreement shall be held
unconstitutional, invalid or unenforceable, it shall be deemed severable and the remainder
of this Agreement shall not be affected and shall remain in fill force and effect.
D. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of
the City to terminate the services of Attorney at any time, because of malfeasance,
nonfeasance or gross misconduct.
IN WITNESS WHEREOF, the parties here to have signed and executed this Agreement,
both in duplicate, effective on the day and year first above written.
CITY OF MAPLEWOOD ATTORNEY
_____________________ ________________________
Jim Antonen, City Manager Charles E. Bethel
_____________________
Will Rossbach, Mayor
Agenda Item G2
Attachment 1
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Agenda Item G3
AGENDA REPORT
TO: City Council
FROM: Chuck Bethel, City Attorney for HR/Labor Relations
SUBJECT: Addendum to provide City Manager same 1% COLA increase received by
all other union employees for 2012:
DATE: April 3, 2012
INTRODUCTION/SUMMARY
As you know, Jim Antonen, our City Manager, has now completed his third year of service and
has received a very positive review, meeting or exceeding the standards. I am providing you
with a proposed addendum to his contract to reflect the one percent cost of living adjustment for
2012 that the rest of the union employees are receiving through their respective collective
bargaining agreements. At Mr. Antonen’s current salary of $130,000.00 annually, this one
percent increase results in a new salary of $131,300.00. In all other respects with regard to
benefits, etc., Mr. Antonen’s contract will remain the same. The proposed addendum only
changes the salary.
RECOMMENDATION:
Approve and sign the attached Addendum to Mr. Antonen’s contract to provide a one percent
cost of living adjustment to Mr. Antonen’s contract retroactive to January 1, 2012.
Packet Page Number 45 of 166
Agenda Item G3
Attachment 1
SECOND ADDENDUM TO CITY MANAGER CONTRACT
Whereas, Jim Antonen (“Antonen”) has now served for three years as the City Manager for the
City of Maplewood; and
Whereas, the City Council just completed his annual review and determined that Mr. Antonen is
performing very well, meeting or exceeding the expectations of the City Council; and
Whereas, the City Council recognizes that since Mr. Antonen is performing well the City should
provide him the same cost of living increase provided to all other union employees in 2012.
NOW THEREFORE, the City Council and Mr. Antonen hereby agree that for mutual
consideration, the value and sufficiency of which is hereby mutually acknowledged,
1. The City of Maplewood shall, by this Addendum to Mr. Antonen’s contract, increase Mr.
Antonen’s salary by one percent, effective January 1, 2012.
2. Nothing else in this Addendum shall have any force or effect as to any other clause, term
or condition of Mr. Antonen’s current contract.
IN WITNESS WHEREOF, the parties here to have signed and executed this Agreement.
ACKNOWLE GED BY:
CITY OF MAPLEWOOD, MINNESOTA DATED:
_______________________________ _____________________________
_______________________________ _____________________________
JAMES ANTONEN DATED:
___________________________________ ___________________________
Packet Page Number 46 of 166
Agenda #G-4
AGENDA REPORT
To: City Manager James Antonen
From: Chief of Police David J. Thomalla
Subject: Resolution Accepting Donation to the Police Department From Residential
Mortgage Group
Date: April 2, 2012
Introduction
The Police Department has received a donation from RMG (Residential Mortgage Group), a
division of Alerus Financial, and City Council approval is required before this donation can be
accepted.
Background
RMG sent the Police Department a $100 check as part of their charitable donation program
called “Refer a friend. Build your community.”
In the letter accompanying the donation, it was explained that when a mortgage is closed with
RMG, a donation will be made to a school, fire department or police department on behalf of
the client; and it is the client’s choice who will be the beneficiary of the donation. RMG
instituted this program because it lets their clients directly improve the communities of their
choice.
The client who designated the Maplewood Police Department for their $100 donation in
conjunction with their loan closing was Michael and Cara Kolb from 134th Street North in
Hugo.
Recommendation
It is recommended that City Council approval be given to accept this $100 donation and that
the necessary budget adjustments be made so the funds can be expended by the Police
Department as needed.
Action Required
Submit to the City Council for review and action.
DJT:js
Packet Page Number 47 of 166
RESOLUTION AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of
real and personal property and maintain the same for the benefit of the citizens and pursuant
to the donor’s terms if so-prescribed, and;
WHEREAS, Residential Mortgage Group (RMG) wishes to grant the City of Maplewood the
following: $100, and;
WHEREAS, Residential Mortgage Group has instructed that the City will be required to use
the aforementioned for: use by the Police Department to directly improve the community,
and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the
purposes and under the terms prescribed, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its governing
body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the
Maplewood City Council approves, receives and accepts the gift aforementioned and under
such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its
membership on _________________________, 20_____.
Signed: Signed: Witnessed:
___________________ ____________________ ___________________
(Signature) (Signature) (Signature)
Mayor______________ Chief of Police_________ City Clerk____________
(Title) (Title) (Title)
___________________ _____________________ ____________________
(Date) (Date) (Date)
Packet Page Number 48 of 166
Agenda Item G.5.
MEMORANDUM
TO: James Antonen, City Manager
FROM: Shann Finwall, AICP, Environmental Planner
SUBJECT: Acceptance of Environmental and Natural Resources Commission
Annual Report
DATE: April 3, 2012 for the April 9 City Council Meeting
INTRODUCTION
Annually the Environmental and Natural Resources Commission submits a report to the City
Council which outlines the actions and activities taken by the commission during the preceding
year, recommendations needed to existing ordinances or policies based on past reviews, and
goals envisioned for the upcoming year. The report serves as a means of relaying important
information on the Commission’s accomplishments and obtaining feedback on proposed goals.
BACKGROUND
On March 19, 2012, the ENR Commission adopted their 2011 Annual Report.
RECOMMENDATION
Review and approve the attached ENR Commission 2011 Annual Report.
Attachment: Environmental and Natural Resources Commission 2011 Annual Report
Packet Page Number 49 of 166
Attachment
City of Maplewood
Environmental and Natural Resources Commission
2011 Annual Report
March 19, 2012
Preface
The Environmental and Natural Resources (ENR) Commission is charged with protecting,
preserving and enhancing the environment of the City of Maplewood.
Members
The ENR Commission consists of seven members appointed by the City Council. Membership
terms are for three years, with extensions for additional terms approved by the City Council. The
current membership is as follows:
Board Member Membership Began Term Expires
Dale Trippler 02/25/08 09/30/12
Randee Edmundson 02/08/10 09/30/12
Carol Mason Sherrill 11/27/06 09/30/13
Ginny Yingling 11/30/06 09/30/13
Ann Palzer 07/25/11 09/30/13
Bill Schreiner 06/09/08 09/30/14
Judith Johannessen 07/14/08 09/30/14
Commissioner Palzer was appointed on August 25, 2011, after the resignation of Commissioner
Carol Lynne on May 6, 2011. Commissioner Palzer’s term will expire in 2013.
Commissioners Schreiner and Johannessen were reappointed to three-year terms in September
2011, with terms expiring in 2014.
Commissioners Trippler and Edmundson have terms expiring this year (September 30, 2012).
Chair and Vice Chair
Each year the Commission appoints Commissioners to serve as Chair and Vice Chair. On
January 19, 2012, the Commission appointed Commissioner Edmundson to be the Chair and
Commissioner Johannessen to be the Vice Chair. Previously (2011) the Chair was Commissioner
Schreiner and the Vice Chair was Commissioner Edmundson.
Meetings
The ENR Commission meetings are held the third Monday of every month at 7:00 p.m. In 2011,
the ENR Commission scheduled 12 regular monthly meetings and held 11. Of the 12 regular
monthly meetings, two meetings were rescheduled due to Martin Luther King and President’s Day
Holidays and one meeting was canceled (February) due to a lack of a quorum.
Packet Page Number 50 of 166
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2011 Attendance
Commissioner Attendance
Judith Johannessen 11 of 11
Randee Edmundson 10 of 11
Dale Trippler 10 of 11
Bill Schreiner 9 of 11
Carol Mason Sherrill 9 of 11
Ginny Yingling 9 of 11
Carole Lynne 0 of 4 (Resigned in June)
Ann Palzer 5 of 5 (Began in August)
Reviews and Accomplishments
The ENR Commission is a strong element to the city’s environmental planning. One of the
missions of the Commission is to develop and promote sustainable practices for city policies and
procedures. In 2011 the ENR Commission worked on the following environmental issues:
1. Shoreland/Wetland Regulations
2. GreenStep Cities Program
3. Eureka Recycling 2010 Year End Report
4. Western Hills Area Street Improvement Project - Wetland Impacts
5. Emerald Ash Borer Plan
6. Living Streets Policy
7. Trash Collection System Analysis
8. Greenways
9. Environmental Neighborhood Groups
10. Chicken Ordinance
11. Maplewood Mall Stormwater Improvements
12. National Pollutant Discharge Elimination System (NPDES) Permit Presentation
13. Renewable Energy Ordinance
14. Wakefield Lake Experimental Storm Water Treatment Basin
15. Gladstone Savanna Response Action Plan
16. Maplewood Dump Site
17. Joy Park Wetland Buffer Waiver
18. Tree City USA
Outside Activities
1. Waterfest
2. National Night Out Recycling Bin Distribution
3. Spring and Fall Clean Ups
4. Nature Center Programs including, but not limited to:
a. Solar Works in Maplewood
b. Arbor Day Celebration
b. Heritage Trees
5. Phalen Stewards
6. Earth Hour
Packet Page Number 51 of 166
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Goals
During the January Commission meeting, the ENR Commissioners chose the following goals for
2012:
1. Environmental Education
2. Environmental Neighborhood Groups
3. Greenways
4. Chemical Use
5. Plastic Bags
Additionally, the Commission determined that the following action items need to be reviewed in
2012:
1. Solid Waste Management Ordinance
2. Shoreland Ordinance/Wetland Ordinance
3. Environmental Protection Ordinance (Slopes and Mississippi Critical Area)
4. Living Streets Policy
Implementation of Goals
During the February Commission meeting, the ENR Commissioners reviewed the goals and
determined how best to implement them throughout the year. It was determined that the
Commission would branch off into subcommittees to research the goals. All subcommittee reports
would be presented to the full Commission for review and recommendation. Following are the
subcommittees formed:
1. Environmental Education: Commissioners Palzer and Johannessen formed a
subcommittee to focus on opportunities for environmental education.
2. Environmental Neighborhood Groups: Commissioners Edmundson, Johannessen, and
Mason Sherrill will continue with the Environmental Neighborhood Group subcommittee.
3. Greenways: Commissioners Trippler and Yingling will continue with the Greenway
subcommittee.
4. Chemical Use: Commissioners Mason Sherrill and Yingling will research this subject
matter independently.
5. Plastic Bags: Commissioners Mason Sherrill and Yingling will research this subject matter
independently.
Conclusion
The ENR Commission will continue to carry out their mission as follows:
1. Establish environmental priorities for the city.
2. Make recommendations on policies, procedures and ordinances that control, protect,
preserve, and enhance the city’s environmental assets.
3. Participate in the mission and goal of the Maplewood Nature Center and Neighborhood
Preserves.
4. Promote greater use and appreciation of the city’s environmental assets.
5. Sponsor environmental projects to enhance, repair, replace, or restore neglected or
deteriorating environmental assets of the city.
6. Develop educational programs that foster the mission of the Commission.
7. Develop and promote sustainable practices for city policies and procedures.
Packet Page Number 52 of 166
MEMORANDUM
TO: James Antonen, City Manager
FROM: David Fisher, Building Official
Chuck Ahl, Assistant City Manager
SUBJECT: Heritage Preservation Commission 2012 Goals
DATE: March 30, 2012 for the April 9, 2012, CC Meeting
INTRODUCTION
On March 8, 2012, the Heritage Preservation Commission (HPC) established their goals for 2012. To
guide them in setting these goals, the HPC referred to the Historical Resources Chapter in the 2030
Comprehensive Plan and to the Heritage Preservation Commission Ordinance statement of public
policy and purpose.
Goals
1. Continue all necessary measures for the Certified Local Government (CLG) status by
maintaining a historical site survey and providing all the documentation required to the
Minnesota State Historic Preservation Office.
2. Review at least one project and submit it to the City Council and the Minnesota State Historic
Preservation Office for the National Historical Register.
3. Submit a nomination to the city council for the Maplewood Heritage Award for 2011 and 2012.
“The Maplewood Heritage Award is an annual award recognizing an individual who has
positively influenced our city’s past or strengthened the preservation of Maplewood history.”
4. Continue to identify and recognize historic families.
5. Continue to identify and recognize the history of geographic features such as lakes, etc.
6. Continue to provide and add links to the city website from the Maplewood Area Historical
Society, Minnesota State Historical Society and other public websites.
7. Have a guest speaker from a historical site give historical presentation to the commission.
8. Identify books, articles and media about Maplewood. Work with the Maplewood Library to
provide the books, articles and media to the public.
9. Review photos of demolished buildings throughout the year and make it part of the HPC’s
annual report.
10. Continue to promote, collaborate and work with the Maplewood Area Historical Society.
11. Provide a training session at a HPC meeting from the Minnesota Historical Society State
Historic Preservation Office for the HPC members.
12. Have at least one HPC member attend the Minnesota Historical Society Preservation
Conference.
Agenda Item G6
Packet Page Number 53 of 166
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13. Have an HPC member publish an historical article about Maplewood in the Maplewood Monthly,
newspaper and / or website to educate the public.
14. Have HPC members attend the Maplewood bus tour if it is provided by the City.
RECOMMENDATION
Approve the Heritage Preservation Commission 2012 goals.
P:HPC 2012 Goals 4-9-12 CC dgf
Packet Page Number 54 of 166
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Bryan Nagel, Street/Storm Superintendent
SUBJECT: Approval of Cat 140G Trade-In and Purchase of 304DCR Excavator on State
Contract
DATE: April 3, 2012
INTRODUCTION
The council will consider trading in a 1989 Caterpillar 140G and purchasing a 304DCR Excavator.
DISCUSSION
The city owns a 1989 Caterpillar 140G. The main function of this machine was grading gravel roads,
gravel shoulders, back up snowplow, winging back snow, and scraping icepack from roadways. With
street improvements, equipment improvements, and deicing program improvements the need for this
machine has been nearly eliminated.
As maintenance operations, equipment, and technology continue to change, our equipment needs must
adjust also. A large focus in our maintenance operations in recent years is stormwater. With NPDES
requirements, annual pond/outfall inspections, pond dredging needs, along with annual residential
drainage projects, the demand for proper equipment exists. Due to the location of many of these
projects it requires rental of a small excavator to complete such work. The cost for weekly rental is
around $1,250.00. The rental cost comes from the operation budget which dictates how much of this
work can be accomplished each year.
The 140G has very low hours for its age, 2,000 hours. With its demand for use diminished, trade-in
opportunity should be taken before age and depreciation costs increase. Furthermore, with a lack of
use, the seals, engine, transmission, drive train, will dry out and become a future maintenance cost.
Our maintenance operations could best utilize a rubber tracked excavator (304DCR). This machine
would eliminate rent and allow for continued maintenance activities year round. The machine would
perform work in pond maintenance, residential drainage projects/corrections, street maintenance,
sidewalk maintenance, and sanitary sewer maintenance.
Essentially we are replacing one maintenance machine with another that will serve the needs of the
current operations more efficiently.
BUDGET
The cost for the excavator would be about [cost very close but not exact] $58,639.00. Ziegler would
pay $50,500.00 (trade-in) for the 1989 Cat 140G leaving a balance of $8,698.56 with tax. By trading
the machine in the city would save over $4,000.00 in sales tax.
The City has worked, rented and purchased equipment from Ziegler often over the years.
Agenda Item G7
Packet Page Number 55 of 166
The difference between the trade-in and new purchase of $8,698.56 would come out of the Fleet
Management Operations, and then be billed back to existing funds allocated in the Street Maintenance
and Storm Sewer Maintenance operating budgets.
RECOMMENDATION
It is recommended that the council authorize the proposed trade-in of the 1989 Caterpillar 140G and
purchasing the 304DCR Excavator, and further authorize the finance manager to make the appropriate
budget arrangements for said transaction.
Attachments:
1. Photos
Agenda Item G7
Packet Page Number 56 of 166
1989 Caterpillar 140G
304DCR Excavator
Agenda Item G7
Attachment 1
Packet Page Number 57 of 166
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/Dep. Director of Public Works
Scott Schultz, Fleet Superintendent
SUBJECT: Approval of Purchase of Zero Turn Mower
DATE: April 2, 2012
INTRODUCTION
The Parks Maintenance division is in need of a Zero Turn mower. This piece of equipment is essential
for grounds maintenance and many hard to mow areas throughout the park system and city wide. The
council will consider authorizing this purchase utilizing existing Parks Maintenance Division operating
budget funds.
BACKGROUND
Currently the City rents a similar machine several times a year to accomplish seasonal grounds
maintenance operations. The rental costs range from $2,000.00 to $2,500.00 per year. The cost of the
proposed mower purchase will pay for itself in reduced rental fees within five years. Due to the Zero
Turn mower’s versatility it will also be utilized in several other areas throughout the city including sewer
utility easements, boulevards, and other difficult areas. This piece of equipment comes with a vacuum
collection system that bags the materials it is cutting which will reduce the amount of grass clippings,
leaves, and other debris that is discharged into the streets and gutters with regular mowing operations.
The collection system will help reduce the environmental impacts mowing debris has throughout our
storm water system. The Zero Turn mower will also replace our current turf sweeper that will be traded
towards future capital improvement equipment purchases.
BUDGET
This purchase will be funded by the Parks Division operating budget, which has adequate funds for this
purchase, and will be coded to 101-602-000-4640. The Finance Manager has reviewed this report.
Two companies submitted quotes for this piece of equipment. They are as follows:
L.T.G. Power Equipment Toro 6000 series w/collection system $12,313.05
Olson Power and Equipment Kubota Z-turn w/collection system $12,860.31
RECOMMENDATION
It is recommended that the city council approve the purchase of the Zero Turn Mower (Toro 6000
Series) with collection system from L.T.G. Power Equipment, Inc. The total cost including tax, delivery
and training is $12,313.05.
Attachment: Quotes
Agenda Item G8
Packet Page Number 58 of 166
Agenda Item G8
Attachment
Packet Page Number 59 of 166
Agenda Item G8
Attachment
Packet Page Number 60 of 166
Agenda Item G8
Attachment
Packet Page Number 61 of 166
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Approval of Resolution Accepting Assessment Roll and Ordering
Assessment Hearing for May 9, 2012, Bartelmy-Meyer Area Street
Improvements, Project 11-14
DATE: March 27, 2012
INTRODUCTION
Final plans and specifications for the above referenced project have been completed and are being
advertised for bids. The bid opening for this project is currently scheduled for 10:00 a.m., Friday, May
4, 2012 in the City Hall Council Chambers. The council will consider awarding the construction contract
on May 14, 2012 after conducting the assessment hearing. At this time, the Council will consider
accepting the assessment roll and calling for an assessment hearing for May 14, 2012 prior to awarding
the construction contract.
BACKGROUND
Assessment rates are consistent with the City’s assessment policies and the amount assessed must
provide a benefit to the property that is equal to or greater than the assessed amount. An independent
appraisal firm was hired to ascertain an opinion of special benefit received by properties within the
neighborhood project area. This information was used to set the proposed special benefit assessment
amounts for the project area.
There are 100 assessable residential parcels and 3 assessable commercial parcels within the project
area. Based on the City of Maplewood’s Assessment Policy, parcels will be assessed on an equal
“unit” basis. The project assessment “unit” rates have been set based on the special benefit appraisal
as follows:
Residential
o Residential Special Benefit Assessment Rate = $6,100/unit
Based on special benefit appraisals
Commercial
o Commercial Special Benefit Assessment Rates = Per Linear Foot Basis
Commercial property assessment rates per linear foot basis based upon special
benefit appraisals
The proposed assessments for the Bartelmy-Meyer Area Street Improvements total $733,610.15. A
copy of the pending assessment roll is provided as a supplement to this report.
Agenda Item G9
Packet Page Number 62 of 166
DISCUSSION
Currently the project streets are in disrepair and there is little to no management of storm water runoff.
The proposed project accounts for the full reconstruction of approximately 1.5 miles of streets including
the replacement of the existing pavement surface, replacement of poor subgrade soils, addition of
concrete curb and gutter, concrete sidewalks installations, approximately 8,000 L.F. of water main,
sanitary sewer repairs and lining, extensive storm sewer installations, and rain garden installations.
As already reported and reflected in the approved budget, the City was approached by the Ramsey
Washington Metro Watershed District (RWMWD) regarding a very unique one-time grant opportunity.
The grant is comprised of funds from the Clean Water Fund Grant and RWMWD. The following are the
four major goals of the grant:
Improve water quality/reduce storm water runoff
Improve pedestrian/bike safety
Reduce traffic speeds
Enhancement of the Urban Forest
The design concept for the grant being utilized for this project, often referred to as the “Living Streets
Concept”, achieves these four goals by first narrowing the roadway to reduce the impervious surface
(see attached Street Layout – Concept). This reduces the storm water runoff, helps improve the water
quality, reduces traffic speeds, and has the added advantage of cutting down on long term
maintenance costs of the road way. The extra boulevard area provides additional area to install low
maintenance rain gardens to further improve water quality and reduce the storm water runoff.
Sidewalks are installed along one side of all streets to promote pedestrian safety. Boulevard trees will
be planted to enhance the urban forest.
PROJECT BUDGET
The project costs, as outlined in the feasibility report, has been revised to reflect that the Bid Alternate
for the Cope Avenue sidewalk was removed from the project scope at this time due to budgetary
constraints. This represents an estimated reduction of $179,000 from the $4,157,000 total project cost
outlined in the feasibility report. Staff has added Bid Alternates for sanitary sewer lining, Gethsemane
Park improvements, and Fiber Optic Improvements.
PROPOSED IMPROVEMENTS TOTAL AMOUNT
STREET IMPROVEMENTS 2,259,000$
DRAINAGE IMPROVEMENTS 599,000$
SANITARY SEWER IMPROVMENTS 140,000$
WATER SYSTEM IMPROVEMENTS 750,000$
DRIVEWAY REPLACEMENT PROGRAM 30,000$
GESTHEMANE PARK IMPROVEMENTS 100,000$
COPE AVENUE SIDEWALK IMPROVEMENTS -$
FIBER OPTIC IMPROVEMENTS 100,000$
TOTAL ESTIMATE OF PROJECT COSTS 3,978,000$
ESTIMATED PROJECT COST SUMMARY
Agenda Item G9
Packet Page Number 63 of 166
The funding sources, as outlined in the feasibility study, are still in order. Prior to the awarding of bid,
staff will review the results of the Bid Alternates and make a recommendation if a project budget
adjustment is required.
FUNDING SOURCE TOTAL AMOUNT
RWMWD GRANT FUND $907,000
G.O. IMPROVEMENT FUND $1,401,390
SPECIAL BENEFIT ASSESSMENT $733,610
SANITARY SEWER FUND $140,000
W.A.C. FUND $50,000
ENVIRONMENTAL UTILITY FUND $175,000
PARK FUND $20,000
ST. PAUL WATER $700,000
DRIVEWAY REPLACEMENT PROGRAM $30,000
TOTAL FUNDING $4,157,000
ESTIMATED PROJECT COST RECOVERY
RECOMMENDATION
It is recommended that the city council approve the attached resolution for the Bartelmy-Meyer Area
Street Improvements, Project 11-14: Accepting Assessment Roll and Ordering Assessment Hearing.
Attachments
1. Resolution Accepting Assessment Roll and Ordering Assessment Hearing
2. Location Map
3. Pending Assessment Roll
4. Street Layout Concept
Agenda Item G9
Packet Page Number 64 of 166
RESOLUTION
ACCEPTING ASSESSMENT ROLL AND ORDERING ASSESSMENT ROLL HEARING
WHEREAS, the clerk and the city engineer have, at the direction of the council, prepared an
assessment roll for the Bartelmy-Meyer Area Street Improvements, City Project 11-14, and the said
assessment roll is on file in the office of the city engineer.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. A hearing shall be held on the 14th day of May 2012, at the city hall at 7:00 p.m. to pass
upon such proposed assessment and at such time and place all persons owning property affected by
such improvement will be given an opportunity to be heard with reference to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed
assessment to be published in the official newspaper, at least two weeks prior to the hearing, and to
mail notices to the owners of all property affected by said assessment.
The notice of hearing shall state the date, time and place of hearing, the general nature of the
improvement, the area to be assessed, that the proposed assessment roll is on file with the clerk and
city engineer and that written or oral objections will be considered.
Agenda Item G9
Attachment 1
Packet Page Number 65 of 166
Agenda Item G9
Attachment 2
Packet Page Number 66 of 166
PENDING ASSESSMENT ROLL
BARTELMY MEYER AREA STREET IMPROVEMENTS ‐ CITY PROJECT 11‐14
Parcel ID Taxpayer Street
Number Street Comm. L.F.
Residential
Unit
Assessment Rate
(per unit or L.F)
Total
Assessment
252922340054 STEPHEN SHEA 2410 7TH ST E 1 $6,100.00 $6,100.00
252922340053 WILLIAM DONALD TULP 2418 7TH ST E 1 $6,100.00 $6,100.00
252922340005 MARTIN VOGEL 2456 7TH ST E 1 $6,100.00 $6,100.00
252922310020 ISAAC MCCRARY 2457 7TH ST E 1 $6,100.00 $6,100.00
252922340004 ERIC HANSEN 2466 7TH ST E 1 $6,100.00 $6,100.00
252922310019 KENNETH V BARNES 2467 7TH ST E 1 $6,100.00 $6,100.00
252922310018 TERRENCE J DOWNS 2471 7TH ST E 1 $6,100.00 $6,100.00
252922340003 STEPHEN ROGER WILLSON 2472 7TH ST E 1 $6,100.00 $6,100.00
252922340002 WILLIAM G LINDBORG 2480 7TH ST E 1 $6,100.00 $6,100.00
252922340001 CATHERINE E CARLSON 2490 7TH ST E 1 $6,100.00 $6,100.00
252922310034 GETHSEMANE LUTHERAN CHURCH 0 BARTELMY LN N 703.63 0 $75.00 $52,772.25
252922340085 JEROME M BAILEY JR 735 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340038 JOSHUA H SNOW 736 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340084 ANNABELLE M TYLER 743 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340037 STEVEN H LANGDON 744 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340083 ANDREW D BERG 751 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340036 JANET C WYSS 752 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340035 EFRAIN ISLAS 760 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340082 KATIE I SATAK 761 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340034 YANCEY BECK 768 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340033 MARLENE A JONES 776 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340081 JEFFREY ROESLER 777 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340032 THOMAS L WILLEMS 784 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340031 DARRYL W STOUT 792 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340030 DAVID A SAMUELSON 800 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340029 GEORGE H SCHNEIDER 808 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340063 JAMES GILBERT BONNGARD 809 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340064 CLAYTON L KRUEGER 815 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340065 KARA M SWENSON 821 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340066 TED MILLER 827 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340028 ELAINE B LESSARD 828 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340067 JEFFREY A TJADEN 833 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340006 JENELLE L SWEENEY 834 BARTELMY LN N 1 $6,100.00 $6,100.00
252922340052 JOHN F WATT 839 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310021 LORI L BROWN 860 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310022 DANIEL R STOERZINGER 868 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310023 DEENA J DREWES 882 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310024 ELAINE STEINMETZ 888 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310015 MAGELLAN PIPELINE COMPANY 900 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310014 WILLIAMS PETROLEUM SERV LLC 910 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310013 WILLIAMS PETROLEUM SERV LLC 914 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310012 WILLIAMS PETROLEUM SERV LLC 920 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310011 WILLIAMS PETROLEUM SERV LLC 928 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310010 WILLIAMS PETROLEUM SERV LLC 934 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310009 WILLIAMS PETROLEUM SERV LLC 940 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310008 WILLIAMS PETROLEUM SERV LLC 948 BARTELMY LN N 1 $6,100.00 $6,100.00
252922310007 WILLIAMS PETROLEUM SERV LLC 954 BARTELMY LN N 1 $6,100.00 $6,100.00
252922240051 MICHAEL E MCGINN 962 BARTELMY LN N 0.25 $6,100.00 $1,525.00
252922310016 DENNIS OBRIEN 2465 BRAND ST 1 $6,100.00 $6,100.00
252922310017 BARBARA M NESBITT 2466 BRAND ST E 1 $6,100.00 $6,100.00
252922340041 JACK P FLAHERTY 735 MARY ST N 1 $6,100.00 $6,100.00
252922340025 LEO E PIERRE 736 MARY ST N 1 $6,100.00 $6,100.00
252922340042 TIMOTHY E CLASEN 743 MARY ST N 1 $6,100.00 $6,100.00
252922340024 RYAN MICHAEL SHEAK 744 MARY ST N 1 $6,100.00 $6,100.00
252922340043 L JANE HEIL 749 MARY ST N 1 $6,100.00 $6,100.00
252922340023 MICHELE M PAIPAL 750 MARY ST N 1 $6,100.00 $6,100.00
252922340022 SHIRLEY F JOHNSON 756 MARY ST N 1 $6,100.00 $6,100.00
252922340044 PETER DAHLIN 757 MARY ST N 1 $6,100.00 $6,100.00
252922340021 JEAN P SCHWAN 762 MARY ST N 1 $6,100.00 $6,100.00
252922340020 ROY GENE GILMAN 770 MARY ST N 1 $6,100.00 $6,100.00
252922340045 RANDY R TRAVERS 771 MARY ST N 1 $6,100.00 $6,100.00
252922340019 DONELL LEE FRANK 776 MARY ST N 1 $6,100.00 $6,100.00
252922340046 SHIRLEY M MURRAY 779 MARY ST N 1 $6,100.00 $6,100.00
252922340018 DALE W DOMBROCK 784 MARY ST N 1 $6,100.00 $6,100.00
252922340047 JAMES R LAVORATO 787 MARY ST N 1 $6,100.00 $6,100.00
252922340048 DUANE SMITH 795 MARY ST N 1 $6,100.00 $6,100.00
252922340010 FRANK C KNAPP 796 MARY ST N 1 $6,100.00 $6,100.00
252922340049 EUGENE R MORAN 803 MARY ST N 1 $6,100.00 $6,100.00
252922340009 FRANK J MANOLOVITZ 804 MARY ST N 1 $6,100.00 $6,100.00
252922340008 THOMAS S TOLZMAN 812 MARY ST N 1 $6,100.00 $6,100.00
252922340050 MATTHEW J WALFOORT 813 MARY ST N 1 $6,100.00 $6,100.00
252922340051 TAMMY A DOREE 821 MARY ST N 1 $6,100.00 $6,100.00
252922340007 RAYMOND A HOLLINGSWORTH 822 MARY ST N 1 $6,100.00 $6,100.00
252922340112 JUSTIN J MALONEY 760 MEYER ST 1 $6,100.00 $6,100.00
252922340111 DANNY PORTER 762 MEYER ST 1 $6,100.00 $6,100.00
252922340068 DAVID M GINTZ 835 MEYER ST 1 $6,100.00 $6,100.00
252922340095 ISIDORE TESSIER 739 MEYER ST N 1 $6,100.00 $6,100.00
252922340099 RIAZ ISLAM 740 MEYER ST N 1 $6,100.00 $6,100.00
Agenda Item G9
Attachment 3
Packet Page Number 67 of 166
PENDING ASSESSMENT ROLL
BARTELMY MEYER AREA STREET IMPROVEMENTS ‐ CITY PROJECT 11‐14
Parcel ID Taxpayer Street
Number Street Comm. L.F.
Residential
Unit
Assessment Rate
(per unit or L.F)
Total
Assessment
252922340094 EVVA KELCHER 747 MEYER ST N 1 $6,100.00 $6,100.00
252922340098 TODD KOFSKI 750 MEYER ST N 1 $6,100.00 $6,100.00
252922340093 TIMOTHY J SAMOLYTZ 755 MEYER ST N 1 $6,100.00 $6,100.00
252922340092 JAMES L BALDWIN 765 MEYER ST N 1 $6,100.00 $6,100.00
252922340074 JOHN J WAGNER 793 MEYER ST N 1 $6,100.00 $6,100.00
252922340059 JOHN T MOY 794 MEYER ST N 1 $6,100.00 $6,100.00
252922340073 JENNIFER M STUKEL 799 MEYER ST N 1 $6,100.00 $6,100.00
252922340072 LORI NEUBAUER 805 MEYER ST N 1 $6,100.00 $6,100.00
252922340058 RALPH F POKORNY 806 MEYER ST N 1 $6,100.00 $6,100.00
252922340071 SCOTT LEUNG 813 MEYER ST N 1 $6,100.00 $6,100.00
252922340057 DAVID W ERNSTER 814 MEYER ST N 1 $6,100.00 $6,100.00
252922340070 BILLY K JOHNSON 819 MEYER ST N 1 $6,100.00 $6,100.00
252922340056 JEFF KLEVE 822 MEYER ST N 1 $6,100.00 $6,100.00
252922340069 GENEVIEVE HERNANDEZ 827 MEYER ST N 1 $6,100.00 $6,100.00
252922340055 ROBERT G LEE 834 MEYER ST N 1 $6,100.00 $6,100.00
252922430002 UNION CEMETERY ASSN 0 MINNEHAHA AVE E 359.78 0 $67.50 $24,285.15
252922340097 WILLIAM H MENSEN 2391 MINNEHAHA AVE E 1 $6,100.00 $6,100.00
252922340100 JONATHAN R COLBURN 2405 MINNEHAHA AVE E 0.5 $6,100.00 $3,050.00
252922340011 RICHARD A BRACKETT 809 STERLING ST N 1 $6,100.00 $6,100.00
252922340017 ZACHERY D SHANLEY 814 STERLING ST N 1 $6,100.00 $6,100.00
252922340012 THOMAS J JENNY 815 STERLING ST N 1 $6,100.00 $6,100.00
252922340016 MERRI B DANDL 820 STERLING ST N 1 $6,100.00 $6,100.00
252922340013 CHARLES L ZDRAZIL 821 STERLING ST N 1 $6,100.00 $6,100.00
252922340014 CHARLES R PFLAGER 827 STERLING ST N 1 $6,100.00 $6,100.00
252922340015 JAMES R HAZZARD 833 STERLING ST N 1 $6,100.00 $6,100.00
252922310031 GETHSEMANE LUTHERAN CHURCH 2410 STILLWATER RD 234.37 0 $75.00 $17,577.75
252922310026 WILLIAMS PIPE LINE COMPANY 2438 STILLWATER RD 5 $6,100.00 $30,500.00
Total 1297.78 104.75
Total $733,610.15
ASSESSMENT RATES:
RESIDENTIAL ‐ SPECIAL BENEFIT ASSESSMENT RATE = $6,100.00 PER UNIT
COMMERCIAL SPECIAL BENEFIT ASSESSMENT RATES ARE PER LINEAR FRONT‐FOOT
NOTE: THE ABOVE ASSESSMENT RATES ARE BASED UPON SPECIAL BENEFIT APPRAISALS
Agenda Item G9
Attachment 3
Packet Page Number 68 of 166
Agenda Item G9 Attachment 4Packet Page Number 69 of 166
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Dep. Public Works Director/City Engineer
SUBJECT: Approval of Resolution Directing Modification of Existing Construction
Contract, Change Order No. 2, Gladstone Area Phase 1 Improvements, City
Project 04-21
DATE: April 2, 2012
INTRODUCTION
The city council will consider approving the attached resolution directing the modification of the existing
construction contract for the Gladstone Area Phase I Improvements, City Project 04-21. The
modifications to the existing contract include additional erosion control, tree removal, traffic control, and
steel reinforcement for the bridge. The change order also includes deductions for the removal of
abutment surcharges and high early strength concrete, as well as a deduction for aggregate base
material that did not meet the project specifications. These modifications result in an overall increase
to the construction contract.
BACKGROUND
The council awarded a construction contract to Lunda Construction Company for the Gladstone Area
Phase I Improvements, City Project 04-21 on June 27, 2011 in the amount of $3,529,950.25.
There has been one change order to the contract to date to extend the project completion date from
November 30, 2011 to June 30, 2012.
DISCUSSION
At the start of construction, both the City and Ramsey-Washington Metro Watershed District
construction representative emphasized the importance of temporary erosion control measures due to
the close proximity of Phalen Creek. Throughout the project construction, additional temporary erosion
control measures were required to ensure erosion was contained within the project limits. Additional
tree trimming was requested by city staff to address some issues along East Shore Drive and take
advantage of the tree clearing contractor, who was already mobilized on the project site. After
observing traffic patterns as a result of the traffic control on the project, additional signage was required
to further direct traffic around the project area. As a result of changes to the field conditions, the
contractor worked closely with the bridge designer to make modifications to the reinforcing steel design
as necessary for the construction of the bridge over Phalen Creek.
Surcharges were specified prior to the construction of the bridge abutments. After further review of the
existing soils by the material testing firm and bridge designer, it was determined that the surcharges
would provide little or no benefit; therefore they were removed from the contract. High early concrete
was specified for the roundabout construction at Frost Avenue and East Shore Drive. Since the
roadway was closed to traffic during this construction, the contractor could utilize a regular concrete mix
in lieu of the high early strength concrete mix. The material testing agency identified that aggregate
base material delivered and placed on the project did not meet the gradation specifications. Although
the difference was minor and would not have any measurable difference in performance over the life of
Agenda Item G10
Packet Page Number 70 of 166
the roadway, the project specifications provide for a credit to the city since this material did not meet
specification.
The costs are summarized as follows:
Additional Erosion Control $22,413.60
Additional Tree Trimming $1,650.00
Additional Traffic Control $4,681.19
Additional Reinforcement Steel $3,579.15
Deduct Abutment Surcharges - $4,005.00
Deduct of High Early Concrete - $4,287.50
Deduct Aggregate Base - $1,513.95
Net Contract Increase $22,517.49
BUDGET
Approval of Change Order No. 2 will increase the project construction contract amount by $22,517.49
from $3,529,950.25 to $3,552,467.74. No adjustments to the approved budget are needed.
RECOMMENDATION
Staff recommends that the council approve the attached Resolution Directing Modification of Existing
Construction Contract, Change Order No. 2, for the Gladstone Area Phase I Improvements, City Project
04-21.
Attachments:
1. Resolution Directing Modification of Existing Construction Contract, Change Order No. 2
2. Change Order No. 2
Agenda Item G10
Packet Page Number 71 of 166
RESOLUTION
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 04-21, CHANGE ORDER NO. 2
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvements Project 04-21, Gladstone Area Phase I Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 04-21, Change Order No. 2.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that:
1. The mayor and city engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No. 2 which is an increase of $22,517.49
The revised contract amount is $3,552,467.74.
Adopted by the Maplewood City Council on this 9th day of April 2012.
Agenda Item G10
Attachment 1
Packet Page Number 72 of 166
Page 1 of 2
CHANGE ORDER
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
PROJECT NAME: Gladstone Area Phase I Improvements
PROJECT NO: City Project 04-21, S.P. 6230-28/138-010-17
CONTRACTOR: Lunda Construction Company
CHANGE ORDER NO.: Two (2)
DATE: March 15, 2012
The following changes shall be made in the contract documents:
ADD BID SCHEDULE CO #2 – CHANGE ORDER NO. 2
Item Unit
No. Item Description Unit Quantity Price Amount
1 Rapid Stabilization Method 3 Mgal 36 $622.60 $22,413.60
Service
2 Additional Tree Trimming LS 1 $1,650.00 $1,650.00
3 Additional Traffic Control LS 1 $4,681.19 $4,681.19
4 Additional Reinforcement Steel LS 1 $3,579.15 $3,579.15
5 Deduct Abutment Surcharges LS 1 -$4,005.00 -$4,005.00
6 Deduct of High Early Concrete LS 1 -4,287.50 -$4,287.50
7 Deduct Aggregate Base TON -119.68 $12.65 -$1,513.95
TOTAL SCHEDULE CO #2 $22,517.49
TOTAL NET CHANGE ORDER NO. 2 $22,517.49
CONTRACT STATUS:
Original Contract: $3,529,950.25
Net Change of Prior Change: $0.00
Change this Change Order: $22,517.49
Revised Contract: $3,552,467.74
Recommended By: Kimley-Horn and Associates, Inc.
By: Date:
Agreed to By: Lunda Construction Company
By: Date:
Agenda Item G10
Attachment 2
Packet Page Number 73 of 166
Page 2 of 2
Approved By: City of Maplewood
By: Date:
Mayor
By: Date:
City Engineer
Agenda Item G10
Attachment 2
Packet Page Number 74 of 166
MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
SUBJECT: Consider Approval of Arbor Day Proclamation
DATE: April 2, 2012 for April 9, 2012 meeting
INTRODUCTION
Arbor Day is observed throughout the United States and the world as a day to celebrate trees.
Maplewood has scheduled an Arbor Day celebration for Saturday, May 12, 2012. Staff requests that
council consider proclaiming May 12, 2012 as Arbor Day in Maplewood.
DISCUSSION
National Arbor Day is the last Friday of April, but the date varies by state to coincide with planting
times. In Minnesota, Arbor is Friday, April 27 this year, and communities observing Arbor Day typically
schedule celebrations in late April or early May.
Maplewood has scheduled a tree planting project and an Arbor Day celebration at Lions Park on
Saturday, May 12, 9:30 a.m. - 12:00 noon. We invite adults and families to help plant trees and
celebrate. Festivities include: tree planting demonstrations at 10:00 and 11:00, activities for children,
refreshments, and the city forester and city naturalist will be available to answer your questions about
tree selection, pruning, planting, tree pests, and the city’s tree rebate program. Trees for this project
have been donated by two local Lion’s groups: St. Paul East Parks Lions and Maplewood-Oakdale
Lions.
Trees provide numerous benefits to individuals and to the community. They reduce erosion, provide
shade, cut heating and cooling costs, moderate temperature, clean the air, produce oxygen, provide
habitat for wildlife, and provide wood and paper products. Trees increase property values and
enhance the beauty of our community.
An Arbor Day proclamation supports the city’s sustainability initiatives and encourages residents to
value, plant, and care for trees. A proclamation is also one of the requirements for being designated a
Tree City USA. Maplewood was designated a Tree City in 2008 and 2011 and staff would like to
continue to renew this designation annually.
RECOMMENDATION
Staff requests that the City Council consider proclaims May 12, 2012 Arbor Day in Maplewood.
Attachments:
1. Arbor Day Proclamation
Agenda Item G11
Packet Page Number 75 of 166
2
ARBOR DAY PROCLAMATION
Whereas, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special
day be set aside for the planting of trees, and
Whereas, this holiday, called Arbor Day, was first observed with the planting of more than a million
trees in Nebraska, and
Whereas, Arbor Day is now observed throughout the nation and the world, and
Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and
cooling costs, moderate temperatures, clean the air, produce oxygen and provide habitat
for wildlife, and
Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires,
and countless other wood products, and
Whereas, trees in our city increase property values, enhance the economic vitality of business
areas, and beautify our community, and
Whereas, trees, wherever they are planted, are a source of joy and beauty,
NOW, THEREFORE, BE IT RESOLVED THAT, May 12, 2012, is hereby designated Arbor Day in the
City of Maplewood.
Further, all citizens are encouraged to celebrate Arbor Day and support efforts to protect our trees
and woodlands.
Adopted this 9th day of April, 2012.
SIGNED: WITNESSED:
______________________________ _____________________________
Will Rossbach, Mayor Karen Guilfoile, City Clerk
______________________________ ______________________________
Date Date
Agenda Item G11
Packet Page Number 76 of 166
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer / Dep. Public Works Director
SUBJECT: TH 36 / English Street Interchange Improvements, City Project 09-08
a. Public Hearing 7:00 pm
b. Resolution Ordering Improvement after Public Hearing (4 votes)
DATE: April 3, 2012
INTRODUCTION
The public hearing for this project has been scheduled for 7:00 p.m., Monday, April 9, 2012. Notices of
the public hearing have been mailed and published. The feasibility study was accepted by the council
on March 26, 2012 and the council called for a public hearing to be held on April 9. The council will
consider ordering the improvement following the public hearing. It is important to note petitions
received to date from the citizens are included in this report. The staff has responded to each one as
part of this report, and the full petitions can be found as attachments.
BACKGROUND
On August 23, 2010 the council authorized staff to proceed with tasks generally described as
preparation of a feasibility study, pursuing additional project funding, public involvement, design
surveys, preliminary layouts and approvals, environmental assessment documentation, and other
associated tasks to move this project forward in coordination with project stakeholders.
Since that time, a number of public open-houses, one-on-one meetings, and citizen design committee
meetings have been held to shape this into a successful project that balances impacts yet
accomplishes the goals of the project such as improved safety and mobility along TH 36, and providing
acceptable local access to Maplewood’s businesses and residents.
A Public Hearing for the environmental assessment portion of the project was held on February 27,
2012.
Layout approvals and environmental work is finalized. The detailed survey and soil testing is complete
and the preliminary roadway, drainage, and bridge plan designs are nearing completion. Final design
services are underway as authorized by the council on March 12, 2012.
A right-of-way acquisition firm was selected and approved at the January 23, 2012 council meeting.
The firm is currently working with parcel owners on both temporary and permanent acquisitions.
On March 26, 2012 the council accepted the feasibility study and called for this public hearing (April 9,
2012) in order to consider the official ordering of the project per the Chapter 429 process after the
Hearing is conducted.
Petitions have been received from different resident groups from the neighborhood. There is a
separate section in this agenda report that provides further details and direct responses to those
concerns expressed by residents.
Agenda Item H1
Packet Page Number 77 of 166
DISCUSSION
The TH 36 / English Street Interchange Improvements project will remove the last at-grade intersection
along TH 36 between the eastern Ramsey County line and I-35W in Roseville. The proposed
interchange will be a full access diamond interchange generally constructed at the existing English
Street location. Access ramps to and from English Street will be provided for both eastbound and
westbound traffic along TH 36. English Street will be bridged over TH 36 and modifications will be
made to TH 36 between TH 61 and Hazelwood Street to accommodate the proposed English Street
bridge and interchange.
In addition to the construction of the interchange and improvements to TH 36, this project includes
numerous other local roadway improvements as summarized below:
The County Road B and TH 61 intersection will be reconstructed to provide greater separation
from the existing frontage road/County Road B intersection.
Viking Drive will be reconstructed between Gervais Avenue and English Street.
English Street will be reconstructed from Gervais Avenue to Cope Avenue to accommodate the
new interchange.
Gervais Avenue will be reconstructed from Viking Drive to Hazelwood Street. This roadway
reconstruction will provide a connection from Gervais Avenue to Barclay Street allowing
residents in the Gervais/Viking neighborhood to access the new TH 36 and English Street
interchange.
Other project improvements include:
A new Bruce Vento Trail bridge over TH 36 will be constructed to accommodate the new
interchange and the improvements to TH 36.
A noise wall will be constructed along the south side of TH 36 between the Bruce Vento Trail
and Hazelwood Street.
An earthen berm with landscaping will be constructed on the north side of TH 36 between
Barclay Street and Germain Street.
Storm drainage improvements will include new storm sewer within the reconstructed roadways,
four new storm sewer ponds, and Ramsey-Washington Metro Watershed District (RWMWD)
water quality improvements within the TH 36 / TH 61 interchange.
Approximately 8,000 feet of water main will be reconstructed with the project.
Sanitary sewer improvements will be limited to repairs identified by city staff and the design
team.
NEIGHBORHOOD PETITIONS
Viking Drive Petition (received on September 12, 2011 representing 17 properties)
This petition was presented to the City Council requesting that the local connection and frontage road
not be constructed. The supporters of the petition opposed the plan at that time because they felt it
was unfair, flawed, and lacked support. The three items listed in the petition are summarized below
(see full petition attached for more detail) in addition to the City’s response to said concerns.
1) Petition states local road connection will bring another 3,000 to 4,000 more vehicles to Viking
Drive while ensuring privacy for adjacent properties by constructing cul-de-sacs and road
blocks.
Agenda Item H1
Packet Page Number 78 of 166
City’s Response – Professional traffic operations engineer has conveyed that Viking Drive can
expect about 950 vehicles per day on Viking Drive in the after condition with the preferred
alternative Option 11 (refer to Layout of Local Connection attached) compared to about 100
vehicles per day currently. This is still in the typical range for a local roadway.
2) Petition conveys concern about increased traffic and noise on Highway 36 and concern that
noise wall barrier will decrease property values and quality of life.
City’s Response – Viking Drive residents were mailed voting materials on their preference for a
noise wall or no noise wall. No residents voted for a wall, rather the preference was an
alternative of a landscaped berm with plantings of native grasses for the understory and conifer
and deciduous tree mix for the overstory. This collaborative approach was reached through a
citizen committee made up of 3 Viking Drive residents and 1 Grandview Avenue resident
volunteer. The City Engineer facilitated this group and landscaped architects produced
concepts for the proposed landscaped berm that the committee agreed on. This committee met
two times.
3) Petition conveys that Gervais Avenue connection was not considered and is the most logical
and economical choice.
City’s Response – A local roadway design committee was formed after the city received interest
from seven volunteer citizens (City mailed notice to 400+ neighborhood residents soliciting
committee member volunteers) from the neighborhood to explore various additional options. All
neighborhood volunteers were placed on the committee. There were six active resident
volunteers. The City Engineer facilitated the five meetings of this committee. Please refer to
the attachment to this agenda report providing the outreach process, design options explored,
and the conclusion and justification for the preferred alternative (Option 11). The cut through
Gervais Avenue option was discussed and explored including the costs, which would have been
comparable to the selected preferred alternative, but less desirable for a number of other
reasons.
General Area Petition (received on March 30, 2012 representing 58 properties)
This petition was received by the Public Works Department on March 30, 2012 and conveys that the
supporters of the petition have concerns of increased traffic volumes in the residential neighborhood,
safety, increased noise, and loss of trees and privacy. The petition suggests closure of Hazelwood/36
entrance/exit and adding sound barriers/berms.
The petition insists that no changes be made to the following residential streets: Viking Drive,
Grandview Avenue, Sextant Avenue, Germain St, Hazelwood St, and Barclay Street. Please refer to
each of these items below and the City’s response to said concerns.
1) Concern of increase traffic volumes.
City’s Response – With the closure of the Hazelwood Street at TH 36 some trips will be lost,
however others will be gained by making the local connection between the neighborhood and
proposed interchange. The before and after traffic trips can be found attached to this agenda
report for comparative purposes.
Agenda Item H1
Packet Page Number 79 of 166
2) Concern with safety.
City’s Response – The proposed local roadway connection is being designed and built to city
and state aid standards. In addition, sidewalk is proposed along the local road connection
(Viking Drive and Barclay) in order to provide pedestrian designated areas. In addition the
proposed walk would connect Harvest Park to the neighborhood and to the existing sidewalk on
the west side of Hazelwood Street. Staff has proposed the consideration of creating a speed
zone near the Park in addition to adding dynamic speed display signs on Viking Drive.
3) Increased noise.
City’s Response – A detailed noise analysis was conducted as part of the interchange
improvement project and is detailed in the EA/EAW Document. The Viking Drive residents
prefer a landscaped berm which is proposed to be built with the project. The City followed the
federal and state guidelines for the noise analysis and process. Furthermore the City led a
citizen berm design group to enable direct citizen input on the berm design and features. The
proposed landscaped berm will help delineate the Highway from the neighborhood.
4) Concern with loss of trees and privacy.
City’s Response – Tree removal will be minimized to the greatest extent practicable. For
example, as a result of testimony from the Grandview Avenue residents at the EA/EAW Hearing
on February 13, 2012 the sidewalk is proposed to be removed on Grandview Avenue to
minimize boulevard impacts. The proposed berm between the Highway and the local
neighborhood will provide a buffer that today does not exist. A number of trees will be planted
as part of this project including a number of conifer and deciduous trees on and around the
proposed berm.
5) Suggests closure of Hazelwood/36 entrance/exit.
City’s Response – This closure is proposed as part of the project.
6) Suggestion of adding sound barriers/berms.
City’s Response – Landscaped berms are proposed as part of the project as previously
mentioned. Developed in collaboration with the berm citizen committee, the design and
features of the berm will act as a buffer between the Highway and local neighborhood as
mentioned above.
7) Suggestion of making no changes to Viking Drive, Grandview Avenue, Sextant Avenue,
Germain St, Hazelwood St, and Barclay Street.
City’s Response – No changes are proposed to Germain Street or Sextant Avenue. Only minor
changes are proposed to Hazelwood Street which consists of the possible removal of the
islands at the intersection of Hazelwood Street with Gervais Avenue. Grandview Avenue also is
only proposed for minor changes consisting of narrowing the entrance into Grandview Avenue
from Hazelwood Street in addition to restricting traffic from taking a left turn onto Grandview
Avenue if approaching the neighborhood from the new interchange. Changes are proposed for
Barclay Street and Viking Drive including making the roadway 32 feet wide. In addition the
proposed roadway on Viking Drive will be shifted further away from the existing homes towards
the existing MnDOT right of way. Thus the northernmost part of the new sidewalk proposed
Agenda Item H1
Packet Page Number 80 of 166
along Viking Drive will be in the location of the existing roadway as it is currently located.
Please refer to the attached before and after maps. Also, the preferred alternative and a
number of other options were thoroughly explored both through open house meetings and the
five citizen design committee meetings. This local connection must be made as discussed in
the justification portion of the attached letter/memo specifically discussing the local connection
process.
Gervais Ave Petition (from 1988)
This petition was not received as part of this project however it was submitted in 1988 when the city
council was discussing the possible extension of Gervais Avenue from Barclay to English Street.
Please refer to attachment.
PUBLIC OUTREACH
The following have been the larger neighborhood and open-house meetings to date to help shape this
project into the current proposal for improvements. It should be noted that staff has met on several
occasions, individually, with residents and business owners throughout the corridor outside of these
listed meetings.
General Open House Meetings:
• November 16, 2010
• May 18, 2011
• November 15, 2011
• March 20, 2012 (Meeting specific to Commercial property owners proposed for Assessments)
• April 3, 2012 (Final open house before public hearing from 5-7pm at the Community Center)
Local Neighborhood Open House Meetings:
• Dec. 8, 2010 (Neighborhood Road Connection)
• July 27, 2011 (Meeting w/ concerned Viking Dr. residents in front yard at 1531 Viking Dr.)
• August 17, 2011 (Viking Drive and Sherren Avenue residents) Noise Wall Meeting
• October 19, 2011 (Neighborhood Road Connection)
• February 8, 2012 (Neighborhood Road Connection)
Citizen Design Committees:
• Local Road Connection (5 meetings)
• Landscaped Berm along Viking Dr. (2 meetings)
It should be noted the effort on behalf of the city and residents of the Gervais/Viking neighborhood in
regards to finding an acceptable connection to the interchange from the neighborhood. That outreach,
including open house meetings and utilizing a citizen committee approach is further detailed in the
memo attached to this agenda report along with the recommended option for connection (Option 11).
Also, the staff has met a handful of times with stakeholders near the intersection of County Rd B and
Highway 61 including the gas station owner and the residential homeowners just to the east of the gas
station. A new frontage road is proposed to be realigned between these two properties and a number
of mitigation items have been made. Additionally, staff met on site again with the residential
homeowners on March 28, 2012 to explain mitigation efforts such as a wall and additional buffer
plantings.
Agenda Item H1
Packet Page Number 81 of 166
The City has led a very open and collaborative process in which Maplewood’s businesses and
residents have influenced design changes to better suit local interests. It is important to remember that
the City led this improvement that now provides an interchange that provides proper access both for
safety purposes and for the area traffic needs. The local connection to the neighborhood is being made
because deficiencies would arise or be exacerbated at other locations/intersections such as White Bear
Avenue, County Road C, and Highway 61. Furthermore the connection is needed from a safety
perspective as conveyed by both the fire and police departments as an alternate access over Highway
36. The local connection would provide a route that leads directly to area hospitals and to the County
Rd C/Hazelwood Street fire station. It is important for emergency responders to have adequate options
to serve citizens on both the north and south sides of Highway 36, without solely relying on White Bear
Avenue and Highway 61 which at times become extremely congested. Furthermore, by not making the
local neighborhood connection, the project is not consistent with the $7.3 million federal funding
application and could possibly jeopardize the project and final approvals.
SPECIAL ASSESSMENTS
There are a total of 26 commercial properties proposed to be assessed as part of the project
improvements based on the City’s Assessment Policy and special benefit appraisals completed for the
subject properties. This is to ensure the properties are receiving a benefit that is equal to or greater
than the proposed assessment against the property. Attached is a copy of the preliminary assessment
roll.
The staff had a specialized open house meeting for those properties proposed to be assessed on
March 20, 2012 at the Maplewood Community Center. We had a number of business owners and
tenants stop by to gather additional information and provide feedback to staff.
It should be noted that no residential properties are proposed to be assessed as part of this project as
previously identified in the feasibility study.
If the project proceeds the Assessment Hearing would likely be held in 2013.
NEXT STEPS
If the council orders the project at the Public Hearing on April 9, 2012 here are the important dates to
note:
Final Plans and Right-of-Way/Easement Acquisition Complete September 30, 2012
City Council Approves Plans & Specs/Authorizes Ad for Bids October 2012
Bid Opening December 2013
Start Construction April 2013
Construction Substantially Complete December 2013
Assessment Hearing 2013
In order to accomplish the schedule above, discussions are ongoing with MnDOT on the project
construction phasing and constructability. There has been mention of a potential closure of Highway 36
for a two month period, however MnDOT will be leading a separate public outreach campaign to
discussion the various options. More detailed construction phasing and staging plans will be developed
during the final design phase of the project including open house meetings with businesses, residents,
and other stakeholders.
Agenda Item H1
Packet Page Number 82 of 166
BUDGET
The improvements are proposed to be financed through a combination of Federal STP grant funds,
MnDOT funds, Ramsey County funds, RWMWD funds, SPRWS funds, City of Maplewood funds, and
special assessments to benefiting properties.
The following is a summary of the proposed financing plan for the improvements:
Funding Source Amount
Federal STP Funds
Interchange $7,280,000
Water Quality $ 248,000
Subtotal $7,528,000
MnDOT Funds
SRC $5,475,000
Cooperative Agreement $ 500,040
Subtotal $5,975,040
Ramsey County Funds $ 975,000
RWMWD Funds $ 850,000
City Funds
St. Paul WAC $ 150,000
Sanitary Sewer Utility $ 150,000
City Abatement Funds $1,500,000
MSA Bond $1,663,170
Subtotal $ 3,463,170
SPRWS Funds $ 500,000
Assessments $ 1,005,790
Other Sources/MnDOT (to be determined) $ 2,700,000
Total Funding $22,997,000
City staff is currently working with MnDOT and its other partners to close the funding gap of $2,700,000
by accelerating the design schedule to capture additional federal funding. In addition MnDOT has
conveyed it will be a strong project partner for this project and will work closely with the city to ensure
all remaining financial obligations are met.
RECOMMENDATION
It is recommended that the city council approve the attached resolution ordering the improvement for
the TH 36 / English Street Interchange Improvements, City Project 09-08. (Four affirmative votes are
required to approve this resolution).
Attachments:
1. Resolution Ordering Improvement
2. Feasibility Report Project Executive Summary
3. Memo Regarding Local Connection Citizen Committee (Outreach and Decision Process)
4. Location Map
5. Layout of Interchange Area
6. Layout of Local Connection Area
7. Pre Project Neighborhood Traffic
8. Post Project Neighborhood Traffic
9. Viking Drive Petition (received September 12, 2011)
10. General Area Petition (received March 30, 2012)
11. Gervais Ave Petition (past project petition from 1988)
12. Preliminary Assessment Roll
Agenda Item H1
Packet Page Number 83 of 166
RESOLUTION
ORDERING IMPROVEMENT
WHEREAS, a resolution of the city council adopted the 26rd day of March 2012, fixed a date for
a council hearing on the proposed improvements for the TH 36 / English Street Interchange
Improvements, City Project 09-08.
AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was
given, and the hearing was duly held on April 9, 2012, and the council has heard all persons desiring to
be heard on the matter and has fully considered the same;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. That it is necessary, cost-effective and feasible, as detailed in the feasibility report, that
the City of Maplewood make improvements to the TH 36 / English Street Interchange Improvements,
City Project 09-08.
2. Such improvement is hereby ordered as proposed in the council resolution adopted the
9th day of April, 2012.
3. The City’s consultant engineering team of Kimley-Horn and Associates, Inc. and SEH,
Inc., is the designated engineer for this improvement and is hereby directed to prepare final plans and
specifications for the making of said improvement as previously directed by the city council at the
March 26, 2012 council meeting.
4. The finance director was authorized to make the financial transfers necessary to
implement the financing plan for the project by the city council at the March 26, 2012 council meeting.
A project budget of $22,997,000 was established. The approved financing plan is as follows:
Funding Source Amount
Federal STP Funds
Interchange $7,280,000
Water Quality $ 248,000
Subtotal $7,528,000
MnDOT Funds
SRC $5,475,000
Cooperative Agreement $ 500,040
Subtotal $5,975,040
Ramsey County Funds $ 975,000
RWMWD Funds $ 850,000
City Funds
St. Paul WAC $ 150,000
Sanitary Sewer Utility $ 150,000
City Abatement Funds $1,500,000
MSA Bond $1,663,170
Subtotal $ 3,463,170
SPRWS Funds $ 500,000
Assessments $ 1,005,790
Other Sources/MnDOT (to be determined) $ 2,700,000
Total Funding $22,997,000
Approved this 9th day of April 2012
Agenda Item H1
Attachment 1
Packet Page Number 84 of 166
CITY OF MAPLEWOOD
HIGHWAY 36/ENGLISH STREET INTERCHANGE IMPROVEMENTS
CITY PROJECT 09-08
FEASIBILITY REPORT EXECUTIVE SUMMARY
The City of Maplewood is currently planning for the construction of the Highway 36 and English Street
interchange. This interchange will remove the last at-grade intersection along Highway 36 between the
eastern Ramsey County line and I-35W in Roseville. The proposed interchange will be a full access
diamond interchange generally constructed at the existing English Street location. Access ramps to
and from English Street will be provided for both eastbound and westbound traffic along Highway 36.
English Street will be bridged over Highway 36 and modifications will be made to Highway 36 between
Highway 61 and Hazelwood Street to accommodate the proposed English Street bridge and
interchange.
In addition to the construction of the interchange and improvements to Highway 36, this project includes
numerous other local infrastructure improvements including the following:
Reconstruction of English Street between Gervais Avenue and Cope Avenue to accommodate
the interchange.
Reconstruction of Gervais Avenue and Viking Drive west of English Street to accommodate the
interchange and address poor pavement conditions.
The extension of Gervais Avenue east of English Street to Hazelwood Street to provide a
connection to the new interchange for areas to the east. This connection is being made to
mitigate the proposed closure of the existing Hazelwood Street right-in/right-out accesses to
Highway 36. These improvements include the construction of an earthen berm and landscaping
along the south side of Viking Drive to provide some buffering and screening of Highway 36.
Reconstruction of the County Road B and Highway 61 intersection to relocate the existing
frontage road/County Road B intersection further east to provide improved safety and
intersection spacing from Highway 61. These improvements also include the construction of a
new trail along the south side of County Road B between Highway 61 and the Bruce Vento
Trail.
Reconstruction of the existing Bruce Vento Trail bridge over Highway 36 to accommodate the
new interchange and improvements to Highway 36.
The construction of a 1,750 foot long twenty foot high noise wall along the south side of
Highway 36 generally between the Bruce Vento Trail crossing and Hazelwood Street.
Various storm drainage improvements including the construction of storm sewer and four storm
water ponding/infiltration areas.
Realignment and replacement of existing SPRWS watermain in the project area to
accommodate the proposed improvements.
Sanitary sewer repairs as needed in the project area.
In coordination with the proposed Highway 36 and English Street interchange improvements,
the Ramsey Washington Metro Watershed District (RWMWD) is implementing water quality
improvements in the area of the existing Highway 36 and Highway 61 interchange. This
includes the construction of ponds and infiltration areas within the Highway 39/Highway 61
interchange loops.
Agenda Item H1
Attachment 2
Packet Page Number 85 of 166
The estimated costs for the proposed improvements are detailed below.
Proposed Improvement Estimated Cost
Highway 36 Mainline Improvements $ 3,462,000
Highway 36/English Interchange $ 4,250,000
English Street Improvements (Excluding Interchange) $ 726,000
County Road B Improvements $ 575,000
County Road B Trail Improvements $ 300,000
Gervais Avenue/Viking Drive Improvements (East of English) $ 1,920,000
Gervais Avenue Improvements (West of English) $ 400,000
Viking Drive Improvements (West of English) $ 575,000
Bruce Vento Trail Improvements $ 1,010,000
Storm Drainage Improvements $ 1,849,000
Watermain Improvements $ 800,000
Sanitary Sewer Improvements $ 100,000
Noise Wall Improvements $ 700,000
RWMWD Improvements $ 980,000
Subtotal - Construction Cost $17,647,000
Estimated Right-of-Way/Easement Acquisition Costs $ 1,500,000
Estimated Indirect Costs $ 3,850,000
Total Estimated Project Cost $22,997,000
The improvements are proposed to be financed through a combination of Federal STP grant funds,
MnDOT funds, Ramsey County funds, RWMWD funds, SPRWS funds, City of Maplewood funds, and
special assessments to benefiting properties. The following is a summary of the proposed financing
plan for the improvements:
Funding Source Amount
Federal STP Funds
Interchange $ 7,280,000
Water Quality $ 248,000
Subtotal $ 7,528,000
MnDOT Funds
SRC $ 5,475,000
Cooperative Agreement $ 500,040
Subtotal $ 5,975,040
Ramsey County Funds $ 975,000
RWMWD Funds $ 850,000
City Funds
St. Paul WAC $ 150,000
Sanitary Sewer Utility $ 150,000
City Abatement Funds $ 1,500,000
MSA Bond $ 1,663,170
Subtotal $ 3,463,170
SPRWS Funds $ 500,000
Assessments $ 1,005,790
Other Sources/MnDOT (to be determined) $ 2,700,000
Total Funding $22,997,000
Agenda Item H1
Attachment 2
Packet Page Number 86 of 166
The following is a proposed schedule for the project if the City Council votes to proceed.
City Council Accepts Feasibility Report March 26, 2012
and Calls Public Hearing
Public Hearing April 9, 2012
Final Plans and Right-of-Way/Easement Acquisition Complete September 30, 2012
City Council Approves Plans & Specs October 2012
and Authorizes Ad for Bids
Bid Opening December 2013
Start Construction April 2013
Construction Substantially Complete December 2013
In order to accomplish the schedule above, it is planned that Highway 36 will be closed to through
traffic for a two month period during July and August. More detailed construction phasing and staging
plans will be developed during the final design phase of the project.
Based upon the analysis completed as a part of this report, the proposed Highway 36/English Street
Interchange Improvements, City Project 09-08, are feasible, necessary and cost effective.
Agenda Item H1
Attachment 2
Packet Page Number 87 of 166
March 14, 2012
Local Connection Design Committee Members
Gervais Avenue/Viking Drive/Hazelwood St. Neighborhood
Maplewood, MN
RE: Gervais/Viking Neighborhood Connection Follow-up Items
Dear Committee Member:
Thank you for attending the final meeting of the committee on March 1, 2012. The five
design meetings over the past six months have been successful in soliciting ideas
through an open and involved process with the committee and neighborhood in which
various alternatives for have been suggested and explored. This letter is meant three-
fold. First is to directly respond to the following questions posed during the March 1,
2012 meeting namely:
Verify traffic numbers/details with the traffic engineering consultant from SEH,
Inc. for Option 11, the 3-90’s Option, and the Gervais Ave thru connection.
Detail the difference in costs of the 3-90’s plan versus the Gervais thru
connection. What else can be shown to make it difficult for traffic to route
through the neighborhood (i.e... island, pork chops, speed bumps, etc…).
Second is to summarize the committee process over the past six months. And third is
my recommendation in making the local connection.
The traffic numbers for Option #11 have been analyzed by SEH, Inc. This option,
attached, reflects the associated average daily vehicles along the streets. The original
preferred 3-90’s Option, also called Option #3 can also be found attached and reflects
the associated average daily vehicles along subject streets. Traffic numbers also show
that if Gervais Avenue is opened as a direct straight cut-through it would generate an
estimated additional 300 vehicles per day through the neighborhood. Thus Options #11
and #3, which are versions of the circuitous 3-90’s versions, would bring about 300 less
vehicles through the neighborhood per day compared to the Gervais Avenue cut-
through.
ITEM 1: FOLLOW-UP ITEMS FROM COMMITTEE MEETING 5
Agenda Item H1
Attachment 3
Packet Page Number 88 of 166
Page 2 of 11
The total cost for Option #11 is estimated at $2 million. Option #3 is $1.9 million. And
the cost of making Gervais Avenue as the cut-through would be $1.4 million. The
Gervais Avenue cut-through would render a $500,000 cooperative agreement grant
useless, thus the city cost burden is fairly similar for all.
Some committee members continue to say the Gervais Avenue cut-through is easy and
simple. The fact is this is not the case for a number of reasons. It should also be
reiterated that an additional 300 vehicles per day would travel through the neighborhood
and make it more inviting for truck traffic to utilize the route. The committee specifically
discounted this option on the dry erase board at Committee Meeting #2 for the following
reasons:
1) Would make an easy cut-through and invite more traffic
2) Would cause loss of parking
3) Divides neighborhood
4) All traffic goes on one road
The following have been the larger neighborhood and open-house meetings to date:
ITEM 2: SUMMARY OF OUTREACH AND COMMITTEE PROCESS
General Open House Meetings:
•November 16, 2010
•May 18, 2011
•November 15, 2011
•One additional planned prior to April 9, 2012 Public Hearing
Local Neighborhood Open House Meetings:
•Dec. 8, 2010 (Neighborhood Road Connection)
•July 27, 2011 (Meeting w/ concerned Viking Dr. residents in front yard at 1531
Viking Dr.)
•August 17, 2011 (Viking Drive and Sherren Avenue residents) Noise Wall
Meeting
•October 19, 2011 (Neighborhood Road Connection)
•February 8, 2012 (Neighborhood Road Connection)
Citizen Design Committees
•Local Road Connection (5 meetings)
•Landscaped Berm along Viking Dr. (2 meetings)
I will go into additional detail regarding 5 meetings of this committee and the process
and shaping of the various options (all which are attached). Seven residents
volunteered to service on this committee after mailer was sent to about 400+ people in
the neighborhood. There were six residents active on the committee.
Committee Meeting 1 (November 29, 2011: 6-8pm):
The meeting was very productive with many ideas, discussion, and debate. Everyone
agreed that additional traffic was the major concern. A good discussion was had about
the importance of making a connection for the emergency vehicles such as fire trucks in
order to better serve the city. By the end of the meeting the group narrowed it down to 6
Agenda Item H1
Attachment 3
Packet Page Number 89 of 166
Page 3 of 11
recommended options for further exploration. The citizens directed staff to work up
some concepts for these options and provide additional information on a couple items
such as how the Harvest Park option in the comp plan was identified.
The following six options were chosen to have staff further explore in order to start
narrowing the field:
Option 1 - Additional frontage road south of existing Viking Drive
Option 2 - Gervais Avenue thru connection
Option 3 - Connection route via Gervais to Viking to Hazelwood and back to Gervais
(also known as the 3-90s option)
Option 4 - Roadway through Harvest Park
Option 5 - Utilize the current staff design of routing traffic at outer edge of neighborhood
but with more detail on signage and techniques to slow traffic
Option 6 - Making an access at Gervais Avenue that would only allow emergency
vehicles to pass through
Committee Meeting 2 (December 7, 2011: 8-10pm):
During the second meeting in order to help shape the important principles of a design,
the committee and city set the following as priorities before delving into the six design
options:
City’s Founding Principles:
1. Proper transportation access to new interchange for traffic needs (need
to look at the regional context)
2. Meet emergency access needs for public safety (fire and police
departments, ambulance service, etc)
3. Design that minimizes impacts to neighborhood as much as feasible
4. Cost
5. Providing for pedestrian connection
Citizen Group Founding Principles:
1. Emergency Access
2. Design that minimizes neighborhood impacts as much as feasible
3. Cost
These founding principles helped focus the discussion in the second meeting regarding
the six design options. After these principles were set, the six 11x17 design option
exhibits were passed around. A committee member then wrote all six options (w/ costs)
up on the dry erase board along with a column for pros and cons for each as expressed
below in both the photo and summarized table:
Agenda Item H1
Attachment 3
Packet Page Number 90 of 166
Page 4 of 11
Photo Taken at Committee Meeting 12/7/11
1 / Additional Frontage Rd / $2.7M Reduces Viking Dr traffic Visual of 3 parallel roads
Option # and Description and Cost Pros Cons
Safety compromised on TH 36
High cost
No room for berm
2 / Gervais Thru / $0.7M no mitigation Low cost Most traffic thru neighborhood
Little disruption Loss of parking for Gervais residents
Sidewalk Divides Neighborhood
All traffic on one road
3 / 3-90s / $1.9M Restricts traffic the most Increase traffic on west side
Minimizes traffic
from today’s numbers
Allows for a berm
4 / Park Route / $3.3M Direct route for emergency vehicles Most expensive
Keeps traffic out of neighborhood Loss of parkland
Kids by road in park
City council approval difficult
5 / Original City Option / $2.5M Allows for berm SE corner dangerous
Traffic at edge of neighborhood Traffic goes up on Grandview/Viking
6 / Emergency Access Only / $0.5M Low cost Gate maintenance
Reduced traffic in neighborhood Neighborhood no connected
Could hinder emergency
Increase traffic at other entries
From the photo and table above, the committee eliminated Options 1, 4, and 6. The
committee also partially eliminated Option 2 (referred to as Option 2A attached). The
committee did not want Gervais Avenue as a direct cut through, but rather suggested
this option be revised to reflect a one-way type option (referred to as Option 2B
attached). This therefore left Options 2B, 3, and 5 for final consideration.
At the end of the meeting Michael said he would have these remaining options brought
back to the committee in January for the next meeting after the holidays.
Committee Meeting 3 (January 11, 2012: 6:30-8:30pm):
Michael provided a big picture look at the overall project schedule including the likely EA
(environmental) public hearing to be held in February and the official Project Public
Agenda Item H1
Attachment 3
Packet Page Number 91 of 166
Page 5 of 11
Hearing likely to be held after that. Michael talked about the remaining three options up
for consideration.
The remaining options discussed at the third meeting were Option 2B, which reflects
one-way rerouting; Option 3 which reflects a circuitous route through the neighborhood
(coined the 3- 90’s by the group); and Option 5. After much discussion the group
collectively chose Option 3 as the preferred option. In the end this option helped
distribute impacts as much as feasible given the constraints and the founding principles.
However the group wanted additional adjustments and assurances regarding moving
forward with Option 3. Those additional considerations are as follows:
1. In addition to the proposed sidewalk on the north side of Gervais
Avenue, additional sidewalk should be installed on the north side of
Viking Drive from Hazelwood Street extending west and curving up
along the east side of Barclay Street and connecting into the Gervais
Avenue sidewalk near at Harvest Park. Also additional sidewalk should
be explored on the north side of Gervais Avenue so there is a complete
stretch to White Bear Avenue.
2. Explore making sight vision improvement to the tight corner at the
intersection of Germain Street and Viking Drive.
3. Consider establishment of a speed zone in the location of Harvest Park
where vehicles will be parking, the trail crosses, etc. Can this warrant a
speed reduction of lower than 30 mph? (To be explored).
4. Also with the selection of Option 3, Michael stated his commitment to
the group in having post construction traffic counts on the streets
conducted, meeting with the group to discuss traffic count results and
any other concerns, and utilizing the public works department forces to
make any needed adjustments to the streets if warranted.
At the end of the meeting Michael reiterated his thanks to the group for volunteering their
time on this committee, and also Michael asked the group if they would be comfortable
being called up to the podium when the official public hearing is held in order to be
introduced and say a few words. Everyone was open to this idea. This will help show
the city council and other residents from the neighborhood in attendance that there has
been a very useful and collaborative stakeholder process to select a design where
everyone shares some of the impact, whether it is the sidewalk on Gervais Avenue, or
the traffic on Viking and Grandview.
Committee Meeting 4 (February 1, 2012: 6:00-8:00pm):
Consensus was thought to be had after the third committee meeting, however 16 days
after reaching consensus a few e-mails starting going back and forth amongst the
committee second guessing the preferred design because of concerns.
To listen to the concerns raised via the e-mails back and forth amongst the committee
Michael set up Committee Meeting 4 to listen to these concerns.
This meeting was attended by four of the committee members and was a little
contentious but did produce an option a couple members wanted further explored. A
committee member drew the following and wanted something similar to this involving a
number of Do Not Enter signs to funnel traffic.
Agenda Item H1
Attachment 3
Packet Page Number 92 of 166
Page 6 of 11
Photo Taken at Committee Meeting 2/1/2012
After this meeting the committee was no longer working towards a common approach
and everyone wanted the design that least affected them. It was clear at the end of this
meeting that the committee would have difficulty in reaching a common consensus.
Committee Meeting 5 (March 1, 2012: 6:00-8:15pm):
In response to Committee Meeting 4 and neighborhood open house meeting on
February 8, 2012, Michael had Options 9, 10, and 11 prepared (attached). Options 9
and 10 included one-way only routes which were not supported by the Police or Fire
Departments and could cause compliance, enforcement, and safety issues. Option #11
is similar to Option 3 (3-90’s), where consensus was originally met; however it restricts
left turns on Grandview Avenue if approaching the neighborhood from the new
interchange and provides additional circuitousness.
Members of the committee from Viking Drive and Grandview Avenue invited some of
their neighbors to this Committee Meeting which was not expected, but it turned out to
be a civil and respectful meeting.
There were fourteen persons in attendance at this meeting and Michael set the ground
rules that the meeting was to be civil and respectful and this was to the benefit of all.
Michael gave an overview of the entire public outreach and committee process and how
we arrived at this point. The meeting then progressed into a round-robin format and the
following minutes were taken by Michael:
A. Mary Jo Clauson, 1515 Viking Drive (committee member) – Handed out a two
page letter addressed to Viking Drive residents regarding five main points
about the traffic routing options, traffic numbers, preference for berm, and
concern with lack of public outreach. Wants to see an Option 12 with a
concrete barrier extended up to Gervais Avenue that would allow Gervais
thru traffic going westbound.
Note: Michael worked with the traffic consultant after Committee Meeting 5 to
respond to Mary Jo’s comment of a through access on Gervais Ave traveling
west, extending the concrete median barrier further north than shown on
Option 11 in order to restrict left turns onto Gervais if approaching the
neighborhood from the new interchange. The following average vehicles per
Agenda Item H1
Attachment 3
Packet Page Number 93 of 166
Page 7 of 11
day were estimated: Gervais Ave = 700, Grandview Ave = 200, and Viking Dr
= 600.
B. Mike Clauson, 1515 Viking Drive – Comments that more traffic would be
brought through the neighborhood with the 3 90’s plan which is more costly
than a Gervais Avenue connection. Michael T. disagreed and said the traffic
numbers would be provided for clarification, because the traffic numbers
mentioned by Mike C. reflected the one-way design. Mike C. stated safety
response would be preferable with Gervais Ave connection and also made
comments of lack of public outreach and ethnicity playing a role. Michael T.
said there have been a number of opportunities for involvement throughout
the entire process. Mike C. mentioned that the 3-90’s plan could be justified
but the costs details, traffic numbers, and reasoning must be clear and it
currently is not and Gervais Ave connection seems preferable. Mike C.
stated whatever option is chosen we need to find ways to make it difficult for
traffic to route through the neighborhood. Additional pork chops, keep
existing islands at Hazelwood/Gervais, speed bumps, etc…
C. Blake Nelson, 1508 Grandview Drive (committee member) – No additional
traffic is wanted on Grandview Drive. Understands this is a difficult issue that
will affect neighborhood and the traffic needs to go somewhere and needs to
be shared.
D. Karla Gunsolus, 2408 Barclay Street (committee member) – Stated that the
Gervais through connection would bring more traffic through the
neighborhood, and that the committee discussed this when the direct through
option was taken off the table after the second meeting. Gervais does get
traffic already.
E. Gaoly Yang, 1583 Viking Drive (committee member) – Gaoly conveyed that
60% are minority in this area and most cannot read literature. The options do
not reflect minority feedback because they were not properly notified.
Treated as second class citizens with original design when routed around
outer part of neighborhood. Should provide interpreter. Roseville had a
similar problems making Cty C-2 a through traffic. After 20 years debate, the
city decided to make the logical choice of connecting Cty C-2. Making
Gervais a through traffic was talked about by Maplewood city council in 1985
stating that connection would be made when an interchange at English Street
is built by MnDOT. People should have expected a Gervais Avenue through
connection.
F. Joy Hughes, 1494 Grandview Avenue – Open Gervais Avenue because it is
cheap and easy.
G. Brian Hughes, 1494 Grandview Avenue – Conveyed this was very
educational for him to listen to all of the discussion and background and how
much the committee has covered on these issues. Stated that sharing the
traffic is preferable.
H. Kevin Hustings, 1624 Sextant Avenue (committee member) – Said 3-90’s
was a compromised decided upon after the 3rd committee meeting because
making difficult to navigate was good. Surprised to hear the comments about
the lack of outreach regarding ethnicity and minorities because this was the
first time anyone ever brought up this concern. Said city has done a good job
to get people to have a say through meetings and committees. Was for the
emergency only connection initially. Concerned that the Gervais through
connection makes an easy cut-through. Understands concern of traffic down
Grandview Avenue because shorter distance. No big fan of one-ways.
Agenda Item H1
Attachment 3
Packet Page Number 94 of 166
Page 8 of 11
I. Don Grewing, 1575 Viking Drive – Likes the diversity in the neighborhood.
Asked about right of way width on Gervais Avenue. Michael responded it is
about 60 feet. Michael T. stated there is room on Gervais to increase the
width of it to meet state aid standards and to retain parking however there
were additional costs and impacts with that option and other consequences
such as an easy cut-through. Whereby the 3-90’s make the MnDOT right of
way area available for the state aid street expansion away from homes on
Viking Drive west of Hazelwood. Michael T. stated he would work up costs.
J. Cindy Hall, 1596 Grandview Avenue – We all need to share the burden.
Likes the concrete divider. City could do better to contact minorities.
K. Kevin Hall, 1596 Grandview Avenue – no comment.
L. Rick Westberg, 1513 Brooks Avenue (committee member) – Believes this
has gone through a good process. There was a rational and logical process
to get to the 3-90’s design.
M. Tyler Sheppeck, 1507 Viking Drive – Does not like frontage roads because
they are busy and fast. Concern for kids on the block and drivers will not
care because it is a frontage road.
Michael thanked all those that attended and appreciated the respectful and civil nature of
the meeting. Michael wanted to ensure the follow-up items were clear. The following
was information to follow-up on and report back to committee members as a whole:
Verify traffic numbers/details with the traffic engineering consultant from SEH,
Inc. for Option 11, the 3 90’s Option and the Gervais Ave thru connection.
Detail the difference in costs of the 3 90’s plan versus the Gervais thru
connection. What else can be shown to make it difficult for traffic to route
through the neighborhood (i.e... island, pork chops, speed bumps, etc…).
Summary of Committee Meetings 1 through 5
As seen above this provides a review of the process and the closest there was to
consensus was Option #3 (3-90’s) or a version similar to it with improvements that could
be made.
The closest the committee came to consensus was the circuitous route similar to
Options 3 and 11 (3-90s) which included various provisions requested by the committee
to be addressed. This was the preferred option (Option 3 at that time) when everyone
left the third committee meeting and up until 16 days after. Then e-mails were
exchanged second guessing the decision. I believe a very open and fair process was
held. And I know this continues to be a difficult and emotional issue.
ITEM 3: RECOMMENDATION FOR LOCAL CONNECTION AND JUSTIFICATION
My recommendation for the proposed connection is Option 11.
Option 11 (version of 3-90s) which is the last attachment and includes a number of
provisions to allay concerns including the following:
1. In addition to the proposed sidewalk on the north side of Gervais
Avenue, additional sidewalk should be installed on the north side of
Viking Drive from Hazelwood Street extending west and curving up
Agenda Item H1
Attachment 3
Packet Page Number 95 of 166
Page 9 of 11
along the east side of Barclay Street and connecting into the Gervais
Ave sidewalk and ultimately Harvest Park. Also additional sidewalk
should be explored on the north side of Gervais Avenue so there is a
complete stretch to White Bear Avenue.
2. Explore making sight vision improvement to the tight corner at the
intersection of Germain Street and Viking Drive.
3. Consider establishment of a speed zone in the location of Harvest Park
where vehicles will be parking, the trail crosses, etc. Can this warrant a
speed reduction of lower than 30 mph? (To be explored).
4. Also with the selection of Option 11, Michael states his commitment to
the group in having post construction traffic counts on the streets
conducted, meeting with the group to discuss traffic count results and
any other neighborhood post construction concerns, and utilizing the
public works department forces to make any needed adjustments if
warranted.
5. Add left turn restricted median in on west end of Grandview, and bump
out on east end (hence Option 11 reflects Option 3 but with median)
6. Add additional signage to properly route traffic on the designated route.
7. Add bump outs on Viking Drive at both ends.
8. Explore installation of dynamic speed feedback sign on Viking Drive
west of Hazelwood Street.
9. Consider retaining the islands at the intersection of Hazelwood Street
and Gervais Avenue to inhibit cut through/truck traffic.
The justification for Option 11
1. Competitive Cost – This option is approximately $2.0 million and as
competitive as other options as already discussed on the second page of
this letter. For example; many have said it is cheap to just punch Gervais
Avenue thru. This is not the case for the following reasons: To maintain
parking the roadway would have to be widened by about 7 feet which
would require a rebuilding of the roadway in order to maintain parking for
Gervais Avenue residents. To do this work the cost would be $1.4 million
and the City would also lose $500k in cooperative agreement grant
funding. So cost is similar.
is based on:
2. Expansion of Roadway Closer to Homes Not Required – For this option
the street widening on Viking Drive is needed to meet state aid standards.
It needs to be widened from 24 feet to 32 feet. This would allow for
proper two way traffic and parking on the north side of Viking Drive for
residents. The widening would all occur to the south, away from the
existing Viking Drive homes. The proposed sidewalk would be where the
current roadway edge is today. Thus the roadway is shifted farther away
from the homes and residents do not lose what they consider their front
yard space (ROW). Whereas punching Gervais Avenue straight through
would greatly impact yards and shift the roadway closer to existing
homes. In addition sidewalk would be pushed back further into what
residents consider their yard (ROW).
3. Reduced Traffic Through Neighborhood – This proposed option reduces
overall traffic volumes through the neighborhood compared to other
options. Punching Gervais Avenue straight through could bring an
additional 300 vehicles through the neighborhood per day.
Agenda Item H1
Attachment 3
Packet Page Number 96 of 166
Page 10 of 11
4. Geometry makes it Difficult for Trucks to Utilize – This option forces traffic
to make a number of 90 degree turns at various locations. This will
discourage not only through traffic but larger truck traffic. Also, by
installing the concrete median at the west end of Grandview Avenue, the
route is less encouraging as a cut-through from the new interchange
because it is a longer route.
5. Fair Distribution of Reasonable Traffic – This circuitous connection
utilizing Gervais Avenue, Hazelwood Street, and Viking Drive would
minimize the disruption of any additional traffic in the area that would be
resulting from the changed conditions. The proposed option allows a
number of different ways vehicles can travel through the neighborhood
still unlike previous designs where traffic was funneled to only one route
by using dead ends on others.
6. Safety – Both the fire and police convey the option will meet their needs
to properly provide police/fire and emergency services to the citizens in
an effective manner.
7. Regional Transportation System – In considering a simple closing of the
Hazelwood access to TH 36, and not providing a neighborhood
connection to the new interchange, the local impacts need to be
considered. Without access to the proposed new English Street
interchange, the residents of the area north of TH 36 at Hazelwood, who
now access TH 36 with a right-in/right-out would be forced to two
alternative interchanges for access. The first would be to the north along
Hazelwood Street to County Road C and then westerly to County Road C
and TH 61. The County Road C / TH 61 intersection operates at times at
below standard levels and adding additional traffic to that intersection
would further exasperate that situation leading to the need for expensive
upgrades in future years. The alternative area for these residents for
entering and exiting their homes, as well as for service vehicles to their
homes, is to use Gervais Avenue to the east toward White Bear Avenue.
If a traffic planner assumed at least 50% of the trips that currently use
Hazelwood Street at TH 36 were added to traffic on White Bear Avenue
at Gervais Avenue and then toward TH 36, the traffic on White Bear
Avenue would be very negatively impacted. Traffic Engineers are already
indicating that traffic volumes on White Bear Avenue between County
Road C and County Road B are near or over roadway capacity. Adding
additional traffic would likely accelerate the need for additional and
expensive upgrades to White Bear Avenue in this area, or without those
improvements and the additional traffic, would mean reduced access for
area businesses. Neither seems advisable given that a reasonable
alternative exists, in the staff opinion, to connect the circuitous connection
from Viking Drive to Gervais Avenue that provides good and safe access
for this neighborhood.
Agenda Item H1
Attachment 3
Packet Page Number 97 of 166
Page 11 of 11
I anticipate a handful of members on the committee may not agree with my
recommendation but I am confident in my reasoning and justification and I feel that it has
been arrived at through an extremely open and fair process. I look forward to continuing
to work with you and expect to see you at the Public Hearing on April 9, 2012.
Again, I appreciate the many hours each of you have put into this committee, which
shows the dedication and concern you have for your neighborhood.
Please do not hesitate to contact me with any questions directly at 651-249-2403.
Sincerely,
Michael Thompson
City Engineer / Dep. Director of Public Works
Attached: Design Exhibits (14 total)
Cc: James Antonen, City Manager
R. Charles Ahl, Assistant City Manager / Public Works Director
Agenda Item H1
Attachment 3
Packet Page Number 98 of 166
DESIGN EVOLUTION FROM OPEN HOUSE FEEDBACK
NOTE: DESIGNS PRIOR TO CITIZEN COMMITTEE FORMATION
November 2010
May 2011
October 2011
Note: These three designs were prior to the citizen committee formation. The
following pages represent an additional 11 options explored by the committee.
Agenda Item H1
Attachment 3
Packet Page Number 99 of 166
Agenda Item H1 Attachment 3 Packet Page Number 100 of 166
Agenda Item H1 Attachment 3 Packet Page Number 101 of 166
AAgenda Item H1 Attachment 3 Packet Page Number 102 of 166
BAgenda Item H1 Attachment 3 Packet Page Number 103 of 166
Agenda Item H1 Attachment 3 Packet Page Number 104 of 166
1 10.29.22.23.0001 CITY OF MAPLEWOOD (HARVEST PARK)0 GERVAIS AVENUE E 239,600 95,800
2 10.29.22.24.0078 CITY OF MAPLEWOOD (HARVEST PARK)2561 BARCLAY STREET 1,069,900 84,300
3 10.29.22.24.0069 CRAIG L. DANSKY 2511 BARCLAY STREET N 13,100 0
4 10.29.22.24.0073 PETER J. O'BRIEN & DIANE L. O'BRIEN 2517 BARCLAY STREET N 12,200 0
5 10.29.22.21.0008 TWIN CITIES BIBLE CHURCH 2555 HAZELWOOD STREET N 360,300 0
6 10.29.22.21.0002 FIRST EVANGELICAL FREE CHURCH OF ST. PAUL MINNESOTA 1534 COUNTY ROAD C E 716,600 73,500
7 10.29.22.21.0001 GARY A. SCHNEIDER & MICHELLE L. SCHNEIDER 1448 COUNTY ROAD C E 22,300 0
253,600
ROW AREA
REQUIRED
TOTAL
NO. PIN #OWNER PROPERTY ADDRESS DEEDED
PROPERTY AREA
PROPOSED ROW/EASEMENTS (SF)
Agenda Item H1
Attachment 3
Packet Page Number 105 of 166
Agenda Item H1 Attachment 3 Packet Page Number 106 of 166
Agenda Item H1 Attachment 3 Packet Page Number 107 of 166
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Agenda Item H1 Attachment 3 Packet Page Number 109 of 166
Agenda Item H1 Attachment 3 Packet Page Number 110 of 166
Agenda Item H1 Attachment 3 Packet Page Number 111 of 166
RECOMMENDED DESIGN FOR LOCAL CONNECTION
Agenda Item H1 Attachment 3 Packet Page Number 112 of 166
Agenda Item H1
Attachment 4
Packet Page Number 113 of 166
LITTLE
CANADA
21
22
22
22
25
58
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30
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61
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36
65
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61
65
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64
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ROSEWOOD AVE. N.
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AVE. S.
SKILLMAN AVE.
ANRY
CHAMBERST.FRANKST.EDWARDST.SU
ST.
PRICE
KINGSTON AVE.
22
CO
LAURIE
CHRISTIE
2000 POP. 34,947
AVE.
2000 POP.
9,771
COSTA
LA. N.
LA. S.
5
SSUNRI11th
AVE
.9th
AVE.
C
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SAVE.
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BELMONT CHBE
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SEXTANT AVE.RD.ST.AVE.
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IGH WAY
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VE.
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A UST.
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SEXTANT
AVE.SCHLETTY DR.DR.CRPITRINA WAYSUNSET
Oehrline
Lake
MANTONST.ENGLISHST.BRIGHTON PL.
CIT
Y
CENTER DR.ARIELST.AVRSTSANDHU E.KENNARDST.SAND HURST
CT.COPE
ST.PL.DULUTHDR.
AVE.ME
A
D
O
WL
A
R
K
HAZELST.DAVID CIR.COSTA
DIAANNDULUTHAVE.PROSPERITYMAP
L
E
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L
L
S
DR.KNOLLWOOD
CT.BURKE
CIR.
BURKE
CT.
MMER LA.
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CT.DULMAPLEWOODLAKEST.CT.
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ST.PK
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D
E
EWH D
E
S
O
T
O
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T.
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C
KL IDAHO AVE.HILLSDR.GERVAISLA.GI
LANDERVIKING
DR.PRESERVECT
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ST.DAV E.
Gervais
Lake
Kohlman
Lake
Keller
Lake
KnuckleHead
Lake
Wakefield
Lake
Frost
Lake
Round
Lake
EDGEMONTTON AVE.WRIGHTARKST.EDGEMONTST.AVE.BRADLEYST.INGHAMEFF
JESSIEST.RIP LEY AVE.
E.
ST.BURRST.SUNRISECT.ARKWRIGHTTOENJES
PL.
AVE.E.
E.
AVE.
COUNTY RD.D
COTTAGST.COPE AVE.105.106.
105. CASTLE PL.
106. CASTLE CT.
CASTLE
GERMAINST.GERMAN ST.ST.WOODHAZELCOUNTRYVIEW DR.20 20 20
AVE.
AVE.ST.ST.VANDYKEST.29
LUELLASU REM
PROSPERITYRIPLEY AVE.KENNARDN.N.LA.
SKILLMAN
GREENBIRRAANM
VE.
A VE.
SH
NMA ST.KEAV
R
U
R
B
AVE.ST.LARK JENNIFERCOUNTY
RAMSEY
9
15
17
11
3
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M
M
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?
?
?
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?
M
M
M
M
M
?
M
M
M
M
M
M
M
M
M
M
P P P
PPPPP P P P P P P
P
MH
MH
CANOPY
CUL END
CUL END
CUL END
CUL END
CB
CUL END
CUL END
CUL END
CUL END PPPPPPPPPPP P
P P
P
P
PPPP PPPPPCB
CB
CUL END
CUL END PPP
PP
P
P P P
P
P P
PP
MH
MH
XC
XC
XC
CUL END
CB
CB
CUL END
CB
MH
MH
MH
MH
MH
MH
MH
CUL END
CUL END
CB
GP
CB
CUL END
XC XC XC
XCXC XC
XCXC XC XC
XC XC
SCALE
MH
WALL
CUL END
AREA
UNDER
CONSTRUCTION
PP
P P
XCXCXCXCXCXCXCXCXCXCXCXCXCXCXCXCXCXC
XCXCXCXCXCXCXCXCXCCUL END
CB
P P P P P
PPPPPPPPPPP
P P P P P
P P P
P P P
CUL END
MH
CUL END
CUL END CUL END
AREA
UNDER
CONSTRUCTION XCXCXC XCXCXCXCXCX
CXC
XC
XC XCXCXCXCXCXCXCXCXCXCXCXC XCXCXCXC XCXCXCXCXC
XCXCXC XCXCXCXCXC XC XC XC XC
XCXCXCXCXCXCXCXCXCXCXC
XCXCP P
PP
CUL END
MH
MH
XCCOURT
BASKETBALL
TENNIS COURT
CB
XCXCXCXCXC
XC
XCXC XC
XCXCXCXCXC XC
XCXC
XCCUL END
XC
XC XCXC
XC
GP TANK
CUL END
CUL END
CUL END
CBXC5+00 10+00 15+00
40+00
45+00
100+00105+00110+0015+00
1
0
+0
0
395+00 400+00 405+00
410+00 415+00 420+00 430+00 435+00
395+00 400+00 405+00 410+00 415+00 420+00 425+00 430+00 435+00
440
445 450 455 460 465
440
5+0010+00
15+00
30+00
35+00
5
+00
50+00
30+00
20+00
25+00
20+0025+00250+00255+00200+00 205+00
210+00
ST. PAUL, MN 55110
3535 VADNAIS CENTER DR.
PHONE: (651)490-2000
Reviewed ByProgrammed Letting Date Level 1 LAYOUT APPROVAL2020202020Reviewed ByApproved ByApproved ByState Design EngineerTransportation District EngineerDistrict Traffic EngineerState Geometrics EngineerDistrict Design or Preliminary Design EngineerMINNES
O
TA
DEPARTMEN
T
OF TR A NSPORTATION
LAYOUT HISTORY1C1 SEH, Inc.The alignment andgrades shown onthis map are tentativeand subject to changewithout notice.Staff Approval The traffic VOLUMESs shown are__________________________________ByENGLISH STREETFROM T.H. 61 TO APPROXIMATELY 1900’ EAST OF36COPY No.LAYOUT No.T.H.VICINITY OF Prepared20Scale: Hor. 1 inch =ft.11100Date:estimated for yearTH 36 AT ENGLISH STREET INTERCHANGE
PROJECT LOCATION
60" STORM
APPROXIMATE LOCATION OF
Copy To:For: 6211-90S.P.T.H.A.J.S.P.T.H.A.J.PPMS ActivityPPMS Activity361140T9F3726212-17136T9F3731140S.A.P.138-010-18ENGLISH STNW FRONTAGE RD
ENGLISH STSBENGLISH STNBENGLISH STGERVAIS AVE
ENGLISHSBENGLISHSBENGLISHNBCOPE AVE
LAYOUT NOTES:FEBRUARY 2013Reviewed By2030SEH TRAFFIC FORECAST MEMORANDUM2011SEPTEMBER 13 Prepared ______________Printed Name: Licensed Professional EngineerCertified By:Lic. No.Date:that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota.I hereby certify that this layout was prepared by me or under my direct supervision andDESIGN FILE:DATE:3/20/2012S:\KO\M\Maple\113910\Design\113910_lyt1.dgnDECEMBERMAPLEWOODEXISTING TRAFFIC INFORMATION
2030 TRAFFIC INFORMATION
ADA/PROWAG REQUIREMENTS.
2. PEDESTRIAN ACCOMMODATIONS WILL MEET
1. NO DESIGN EXCEPTIONS NEEDEDProfile layout update with 10 second sight distance information.the addition of slope labels to a typical sections, and a general note about ADA/PROWAG requirements.December 2011 received additional comments from LAC, and updated the layout. Changes includedtypical section modifications. Layout 1B submitted for approval.traffic information, updating pond information, increasing the clearance of the pedestrian bridge,the auxiliary lanes from 16’ to 12’ and increasing the shoulder from 6’ to 10’, adding additionalDecember 2011 Received comments from LAC, and updated the layout. Changes included; reducingOctober 2011 Layout 1A submitted for approval.ramp alignments, profiles, retaining wall locations, bridge length.major change of reducing the Centerline spacing from 75’ to 36’. This then also changedSeptember 2011 Comments received from LAC. These comments were addressed with theJuly 2011 Layout submitted to LAC for review.as reduced the height of retaining walls along the project.improved roadway geometrics, improved profiles of English St and the ramps, as welldecision that the profile of TH 36 would be lowered at TH 36 and English St. ThisSpring 2011 Discussions with MnDOT, along with a separate MnDOT study, led to thelanes between the interchanges.at TH 36/English was selected to be a full access compressed diamond, with auxiliaryremain as is, with minor changes to the NB TH 61 to EB TH 36 ramp. The interchange2010 The preferred concept was refined. The interchange at TH 61/TH 36 willat English ST.The preferred concept chosen was full access at TH 61, with a split diamondcategories (based on their access configuration) were studied and analyzed.to a preferred alternative. Sixteen alternatives, broken into 4 different2007-2008 Refinements to the concepts and discussions with stakeholders leadthe TH 36/TH 61/English St Area.2005 Beginning stages of concepts were developed for the improvement ofAND LANDSCAPE BUFFER
PROPOSED SCREENING FENCE
425+00
25+00
425+00
425+00
50+00
PROPOSED BRIDGE
0
FEETSCALEIN
1005025
CONSTRUCTION LIMITS
TH 36 / ENGLISH STREET INTERCHANGEPROPOSED ROADWAY
PROPOSED SHOULDER, PAVED
PROPOSED RAISED MEDIANS, CURBS
STORM WATER PONDS PROPERTY LINES
OBLITERATE ROADWAY
ACCESS CLOSED
LEGEND
CLOSE
MODELED NOISE WALL LOCATION
CONSTRUCTION BY OTHERS
OBLITERATE ROADWAY BY OTHERS
BITUMINOUS TRAIL
SIDEWALK
DESIGN WB-62
TURNING MOVEMENTS
INTERSECTION
= PM PEAK HOUR VOLUMES
= AM PEAK HOUR VOLUMES
LEGEND
DESIGN WB-62
TURNING MOVEMENTS
INTERSECTION
XX
(XX)
130 (210)
70 (30)
20 (60)50 (30)120 (100)60 (50)
DESIGN WB-62
TURNING MOVEMENTS
INTERSECTION
= PM PEAK HOUR VOLUMES
= AM PEAK HOUR VOLUMES
LEGEND
XX
(XX)240 (270)110 (170)70 (80)90 (110)50 (70)
WB TH 36
NW ENT RAMP
ENGLISHSBENGLISHNB100 (60)
EB TH 36
330 (400)260 (280)70 (110)50 (70)30 (40)110 (140)EB TH 36
= PM PEAK HOUR VOLUMES
= AM PEAK HOUR VOLUMES
LEGEND
XX
(XX)
DESIGN WB-62
TURNING MOVEMENTS
INTERSECTIONENGLISHNBSW EXT RAMP
SE ENT RAMP
= PM PEAK HOUR VOLUMES
= AM PEAK HOUR VOLUMES
LEGEND
DESIGN WB-62
TURNING MOVEMENTS
INTERSECTION
XX
(XX)220 (210)40 (80)20 (30)20 (50)
70 (100)210 (340)30 (70)20 (60)60 (80)170 (130)30 (30)10 (70)
LEGEND
= PM PEAK HOUR VOLUMES
= AM PEAK HOUR VOLUMES
(XX)
XX
DESIGN WB-62
TURNING MOVEMENTS
INTERSECTION2020 (980)280 (230)570 (1710)110 (190)180 (190)40 (10)90 (350)10 (10)10 (10)10 (10)10 (10)
10 (10)
CO RD BENT EXI
TPARK LOTSB TH 61NB TH 61NE EXIT RAMP
ENGLISH ST / NW RAMP & NE RAMP
VEHICLE PATHS / 2030 INTERSECTION VOLUMES
ENGLISH ST / GERVAIS AVE
VEHICLE PATHS / 2030 INTERSECTION VOLUMES
ENGLISH ST / NW FRONTAGE RD
VEHICLE PATHS / 2030 INTERSECTION VOLUMES
ENGLISH ST / SW RAMP & SE RAMP
VEHICLE PATHS / 2030 INTERSECTION VOLUMES
ENGLISH ST / COPE AVE
VEHICLE PATHS / 2030 INTERSECTION VOLUMES
CR 61 / CO RD B
VEHICLE PATHS / 2030 INTERSECTION VOLUMES
EXISTING WATER WETLAND BOUNDARY
EXISTING R/W
xx(xxx) AM(PM) Existing AM(PM) Peak HOur Counts
xx,xxx 2009 ADTs
Legend:
xxx(xxx) AM(PM) 2030 Peak HOur Projections
xx,xxx 2030 Build ADTs
Legend:
CO RD BFRONTAGE RDCO RD BCO RD B / CO RD B FRONTAGE RD
VEHICLE PATHS / 2030 INTERSECTION VOLUMES
ABUTMENT
SOUTH
CL E.B. T.H. 36CLW.B. T.H. 36
THRUTHRU
12’12’
SHLD
.02
SHLD THRU THRU
12’12’
.02
SHLD
CL
24’24’
.02 .02
WALK
12’5’5’
ENGLISH ST.
.02
.02
12’8’
WALK
4’
LTL LTL THRU SHLD
ENGLISH ST.
CL
12’
{
12’
.02
THRUSHLD
.02.01 .02 .02.02
12’
.02
ENGLISH ST TYPICAL SECTION
D424 C&G
NE RAMP TYPICAL SECTION
CL
VARIES
9’ - 18’8’
1
:3
1:10
10’5’
SHLD
N.E. RAMP
CL
VARIES
8’8’
1.5’1.5’
1:4 1:46’4’
SHLD SHLD
.04
.04
2’ - 14’
TURN LANE THRU
.02
0’ - 12’
TURN LANE
MEDIAN/
12’
.02
.02
2’ - 14’
TURN LANETHRU
.02
0’ - 12’
TURN LANE
MEDIAN/1:4
.04
CL
VARIES
8’1:41:4
CL
THRUTHRU
12’12’
.02 .02
SHLD
4’
NW FRONTAGE RD.
NW FRONTAGE RD TYPICAL SECTION
1
:4.04
SHLD
4’
1:4 .04
GERVAIS ST TYPICAL SECTION
GERVAIS ST
1:4
1.5’
CL
VARIES
9’ - 18’8’5’
SHLD
1:41:10
VAR.
6’
4’4’4’4’
4’
.04.04.04 .04
.04
.04
1:10
VAR.
D424 C&G
D424 C&G
.01
10’
AT BRIDGE NO. 62067
ENGLISH ST TYPICAL SECTION
NW RAMP TYPICAL SECTION
NW RAMP
8’1:4
6’
.04
D424 C&G
1:4
.04
6’
10’4.915’4.915’
36’
CL E.B. T.H. 36CLW.B. T.H. 36
THRUTHRU
12’12’
SHLD
.02
10’
SHLD THRU THRU
12’12’
.04
SHLD
.02
10’
SHLD
D424 C&G
.04
10’4.915’4.915’
36’
10’
1:10
VARIES
VARI
ESTH 36 EB STA 418+25 TO STA 433+00
TH 36 TYPICAL SECTION
TH 36 EB STA 408+00 TO STA 414+50
TH 36 TYPICAL SECTION
.04
1:416’6’
2’
.025
AUX LANE
16’
.025
AUX LANE
6’
1
:3
.04
.04
.04
.02
CL
V
A
R
.
.02
5’5’
2’2’
PED TRAIL
TRAIL TYPICAL SECTION
CL
5’5’
PED TRAIL
.02
2’2’
61N36E, 36W61N TYPICAL SECTION
SE, SW RAMP TYPICAL SECTION
S.E., S.W. RAMP
61N36E, 36W61N
CL
.02
VARIES
5’ - 7’
(EXISTING
CONDITION)
EXISTING TH 61 LOOP
B618 C&GB618 C&G B618 C&G B618 C&G
B618 C&G B618 C&G
THRUTHRU SHLD THRU THRUSHLD SHLD
1:10
1:6
ABUTMENT
NORTH
1:2
CL W.B. T.H. 36 CL E.B. T.H. 36
12’6’12’4’4’12’12’6’VAR.17’
RAMP
.025
.025
.04
SHLD
1:10
1
:61:26’6’VAR.17’
RAMP
.025.025
.04
ABUTMENT
SOUTH
ABUTMENT
NORTH
CL E.B. T.H. 36CLW.B. T.H. 36
THRUTHRU
12’12’
.02
SHLD THRU THRU
12’12’
.02
SHLD
.04 .04
4’4’10’14’
SHLD
10’14’
SHLD
1:10 1:10
6’
1
:6
6’
1:6
36’
CLEARANCE
MIN.
16’4"
D424 C&G
VAR.
UNDER BRIDGE NO. 62067
TH 36 TYPICAL SECTION
UNDER BRIDGE NO. 62004
TH 36 TYPICAL SECTION
AT BRIDGE NO. 62004
TRAIL BRIDGE TYPICAL SECTION
CLEARANCE
MIN.
17’4"
CLEARANCE
MIN.
17’4"
2.2%
14’14’
.02 .02
.02.02
.02.02.02 .02
.02 .02 .02.02
MINNESOTA
36
6’ SHLD
12’
12’ 6’ SHLD
10’TRAILTRAIL10’14’ x 300’ THRU/RTL
5’ SHLD 4’ SHLD
14’14’12’12’14’12’615’ WALK 5’ WALK 8’ WALK10’ SHLD 4’ SHLD1:512’ x 250’ LTL14’16’
16’VAR.VAR.MN/DOT
MENARDS
COPE AVENUE
5’ WALK2030 ADT = 28,4002008 ADT = 25,000DESIGN SPEED = 55 MPHCURRENT POSTED SPEED = 55 MPH2030 ADT = 6,000
2009 ADT = 4,300
MINNESOTA
36
ENGLISH STREET
GERVAIS AVE.
CO. RD. B U.S. T.H. 6116’16’14’ RTL12’ x 100’ LTL1:514’ RTL=20’R
=120’R=20’R=120’
R
=20’
R
=120’R
=20’R=120’R9’
5’ SHLD
9’
RETAINING WALL
RETAINING WALL
RETAINING WALL
RETAINING WALL
1:101:10
1:10
12’
16’
12’16’12’14’12’14’1:1014’ x 200’ RTL12’1:51:51:512’ x 150’ LTL12’ x 150’ LTL14’14’14’1:3014’5’ WALK 24’
24’
24’
24’
40’R30’R30’R20’R120’
R
24’
24’
1
0
0’R30’R40’R25’R 4’ SHLD
4’ SHLD 4’ SHLD
80’
65’
12’
12’
12’
12’
12’12’
1:1540’R120’R
5’ SHLD
D424 C&G
6’ SHLD
9’
8’
9’
8’
D424 C&G
8’8’ 4’ SHLD
6’ SHLD
12’
12’
12’
12’
12’
12’
10’ SHLD
10’ SHLD
12’
12’
12’
12’
10’ SHLD
D424 C&G 10’ SHLD
10’ SHLD
12’
D424 C&G
D424 C&G
10’ SHLD
12’
12’
12’12’12’12’12’10’
R = 300.00
R = 300.00
CURVE 1405
CURVE 1410
R = 300.00
CURVE 1435
CURVE = 1425
R = 300.00
R = 1,432.39
CURVE 1105
R = 5,729.58
CURVE 1160
R = 5,729.58
CURVE 1130
CURVE 1170
R = 2,864.79
CURVE 1140
R = 500.00
R = 272.84
CURVE 1330
CURVE 1325
R = 11,457.02
R = 11,457.02
CURVE MW2125
CURVE MW2130
CURVE 1510
CURVE 1505
R = 22,925.36
R = 22,925.36
CURVE 1540
CURVE 1535
CURVE MW2095
CURVE MW2100
1:50
+89
+89
MN. HWY. 36
ENGLISH STREET
ENGLISH STREET
INPLACE SIGNAL
MATCH EXISTING
STA 16+70
{ COPE-E
END CONSTRUCTION
MATCH EXISTING
STA 10+00
{ COPE-W
BEGIN CONSTRUCTION
MATCH EXISTING
STA 15+00
{ GERVAIS AVE
END CONSTRUCTION
MATCH EXISTING
STA 8+00
{ GERVAIS AVE
BEGIN CONSTRUCTION
MATCH EXISTING
STA 99+40
{ ENGLISH
BEGIN CONSTRUCTION
VOMELA
SECOND HARVEST
GERVAIS AVENUE
ATLANTIC STREETENGLISH STREETVENTO TRAILMAPLEWOOD DRIVEKELLER PARKWAYCOUNTY ROAD B
MATCH ENGLISH ST
STA 39+76.34
{ NW FRONTAGE RD
END CONSTRUCTION
MATCH GERVAIS AVE
STA 114+98.18
{ ENGLISH
END CONSTRUCTION
MATCH EXISTING
STA 32+00
{ NW FRONTAGE RD
BEGIN CONSTRUCTION
1:15
+00
+13
+84
+49
1:15
12’
18’15’15’
PLANSHEET & RDM
PER MNDOT STANDARD
NOTE: RAMP DESIGNED
PLANSHEET & RDM
PER MNDOT STANDARD
NOTE: RAMP DESIGNED
PLANSHEET & RDM
PER MNDOT STANDARD
NOTE: RAMP DESIGNED
BARRIER
C&G
+61+15+76+20+38+50
+50+2
7
+26(CHA: COPE-W)
{ COPE AVE
(CHA: COPE-E)
{ COPE AVE
(CHA: 61N36E)
{ 61N36E
(CHA: GERVAIS)
{ GERVAIS AVE
(CHA: FRONTNW)
{ NW FRONTAGE RD
(CHA: INP36EB)
{ EB TH 36
(CHA: INP36WB)
{ WB TH 36
(CHA: ENGSER)
{ SE RAMP
(CHA: ENGNER)
{ NE RAMP
(CHA: ENGSWR)
{ SW RAMP
(CHA: ENGNWR)
{ NW RAMP
(CHA: ENGLISH)
{ ENGLISH ST
(CHA: ENGLISH)
{ ENGLISH ST CLOSECLOSECLOSECLOSECLOSE
CLOSE
CLOSE
STANDARD PLANSHEET
DESIGNED PER MNDOT
NOTE: ESCAPE LANE
2030 ADT = 3,600
2009 ADT = 940
DESIGN SPEED = 30 MPH
CURRENT POSTED SPEED = 30 MPH
16’
8’
MODELED NOISE WALL
LAKE
KELLER STORAGEU-HAUL SELFLANDSCAPEWINDSORAUTO SALESUNIVERSITYCOUNTRYSIDE
SCHMELZ HITCH
HANDY
RECYCLING
WIPERS
ZONE
BABY
VACANT
OFFICE SUPPLY
SP RICHARDS
IMPRINT
PARK
HARVEST
POND
GERTEN
13’
13’
11’
13’
13’14’B618 C&G
B618 C&G
B618 C&G COPE AVENUE12’AUXILIARY LANE
12’AUXILIARY LANE
PED BRIDGE NO 6402
REMOVE EXISTING
BR. NO. 62067
AUDI
UTILITIES
TRUCKFACTORYMATTRESS
61HAZELWOOD STREETKENNARD STREETBARCLAY STREETGRANDVIEW AVENUE
14’14’13’6’ SHLD10’ SHLD10’ SHLD
10’ SHLD
12’
12’
12’
12’
5’ SHLD
=10’R=1
0’R=10’R
D424 C&G25’R15’
R 20’RD424 C&G
12’12’1:15
+38 +44
+50
+26
+26
4.915’ SHLD
4.915’ SHLD
CONCRETE BARRIER
D424 C&G
8’8’
6’
S
HL
D4’ SHLD
+03
+80
+00
+26
5’ SHLD
D424 C&G
6’ SHLD
4.915’ SHLD
4.915’ SHLD
4.915’ SHLD
4.915’ SHLD
R = 22,918.31
R = 22,918.31
R = 22,918.31
R = 22,918.31
CURVE 1400
R = 300.00
CURVE 1375
R = 425.00
(CHA: 36W61N)
{ 36W61N
R = 954.93
CURVE 1620
CURVE 1605
CURVE 1610
R = 100.00
R = 100.00
R = 100.00
CURVE 1615
R = 100.00
14’10’ TRAIL
13’
13’
13’
13’
17’
17’5’R10’R
B618 C&G14’14’36’R = 275.00
CURVE 1665
R = 275.00
CURVE 1670
(CHA: CRB-FRONT)
{ CR B FRONTAGE RD
(CHA: CRB)
{ COUNTY ROAD B
22’B618 C&G
CLOSE
CLOSE
17’
17’
18’18’1:1516’(CHA: PEDTRAIL)
{ PED TRAIL
BR. NO. 62004
8’8’
(CHA: 36EB)
{ EB TH 36
(CHA: 36WB)
{ WB TH 36
36’36’
ESCAPE LANE CONFIGURATION)
(45’ OFFSET DUE TO
PLANSHEET & RDM
PER MNDOT STANDARD
NOTE: RAMP DESIGNED
8’
8’
=60’R=50’R=40’RR=130’
1432’ R
1432’ R
16’16’
1:5014’ ESCAPE LANE x 400’
26.5’
26.5’
2030 ADT = 3,300
2009 ADT = 620
DESGIN SPEED = 30 MPH
CURRENT POSTED SPEED = 30 MPH
CITY OF MAPLEWOOD
CITY OF MAPLEWOOD
12’ x 200’ LTL
14’ THRU/RTL
12’ x 200’ LTL
2030 ADT = 13,300
2009 ADT = 6,200
DESIGN SPEED = 30 MPH
CURRENT POSTED SPEED = 30 MPH
14’14’14’ x 100’ RTL14’ x 100’ RTL14’ x 100’ RTL14’ x 80’ RTL16’
16’
2030 ADT = 9,800
2009 ADT = 5,100
GERVAIS AVE.
2030 ADT = 2,200
2009 ADT = 405
STA 435+50
TH 36 WB ALIGNMENT (INP36WB)
MATCH EXISTING
STA 435+70
TH 36 EB ALIGNMENT (INP36EB)
MATCH EXISTING
2030 ADT = 59,600
2008 ADT = 48,000
DESIGN SPEED = 60 MPH
CURRENT POSTED SPEED = 55 MPHFLOWERMAY-B618 C&G B618 C&GB618 C&GB618 C&G
B618 C&GB6
1
8 C&GB6
1
8 C&GB618 C&GB618 C&GB618 C&G
B618 C&G
B618 C&G
B618 C&G B618 C&GB618 C&GB618 C&GB618 C&G
B618 C&G
B618 C&G
+40
10’
R
R = 2,844.46
R = 2,849.12
B618 C&G
B618 C&G
55’R60’R
BY RWMWD
POND
BY RWMWD
PONDBY RWMWD
POND
+86 +90
+61
+30
+41
CONSTRUCTION
END FULL WIDTH
CONSTRUCTION
BEGIN FULL WIDTH
CONSTRUCTION
BEGIN FULL WIDTH
DRY POND
POND
DRY DRY POND14’NO. 62070
EXISTING BRIDGE
12’
12’
10’
10’
12’
12’
4’
1
6’
6’
R = 500’
R = 500’
+36
1:50
10’ SHLD +08
36WB
+62
+37
36EB +34
34’R 3
4’
R
33’R
50’R
25’R25’R
POND
DRY 110+0010+00
15+00
TH 36 INPLACE TYPICAL
CLCL
THRU
.02
AUX LANE
15.75’14’12’
THRU THRU AUX LANE
15.75’12’
THRU
14’
34’
.015
.02 .02
.02
.015
EX. E.B. T.H. 36EX. W.B. T.H. 36
STA 400+00 TO STA 405+00
CLCL
THRU
12’
EX. E.B. T.H. 36EX. W.B. T.H. 36
STA 410+00 TO STA 424+00
THRU
12’
.015.015 .015.015
THRU
12’
THRU
12’10’10’4’4’
SHLD SHLD SHLD SHLD
75’1:41:41:41:4
CLCL
THRU
.02
12’
THRU THRU
12’
THRU
.015
.02
.015
EX. E.B. T.H. 36EX. W.B. T.H. 36
STA 433+00 TO STA 435+50
12’12’
36’
4’
SHLD
4’
SHLD
4’6’6’
SHLDSHLD
1:4
1:4
1:41:4Agenda Item H1 Attachment 5 Packet Page Number 114 of 166
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RECOMMENDED DESIGN FOR LOCAL CONNECTION
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A 09.29.22.34.0002ROGERS AND NAOMI INC2228MAPLEWOOD DR N210-$ 27,720.00$ -$ 11,800.00$ B 09.29.22.43.0042MENARD INC/CORPORATE ACCOUNTING2280MAPLEWOOD DR N325-$ 42,900.00$ -$ 42,900.00$ C 09.29.22.41.0007 BBD INVESTMENTS INC & GSR REAL ESTATE SERVICES0HIGHWAY 36 E98-$ 12,936.00$ -$ 12,936.00$ D 09.29.22.41.0014 BBD INVESTMENTS INC & GSR REAL ESTATE SERVICES1285COPE AVE E224-$ 29,568.00$ -$ 29,568.00$ E 10.29.22.32.0017SUMMIT COMMUNITY BANK0VIKING DR E153-$ 20,196.00$ -$ 20,196.00$ F 10.29.22.32.0018SUMMIT COMMUNITY BANK0COPE AVE E262-$ 34,584.00$ -$ 34,584.00$ G 09.29.22.42.0010UNIVERSITY AUTO PROP LLLP1145VIKING DR E2174,730.60$ 28,644.00$ -$ 33,374.60$ H 09.29.22.42.0004SOUKUP REALTY IP C/O COMMERCIAL SUPPLY1167VIKING DR E1803,924.00$ 23,760.00$ -$ 27,684.00$ I 09.29.22.42.0005CHAD B. SAUER1175VIKING DR E901,962.00$ 11,880.00$ -$ 13,842.00$ J 09.29.22.41.0004CHAD B. SAUER1175VIKING DR E40872.00$ 5,280.00$ -$ 6,152.00$ K 09.29.22.41.0003THREE D SAC SELF STORAGE, LP1195VIKING DR E2102504,578.00$ 27,720.00$ 24,750.00$ 57,048.00$ L 09.29.22.41.0005SCOTT K. SMITH1211VIKING DR E1503,270.00$ 19,800.00$ -$ 21,600.00$ M 09.29.22.41.0025AA METCALF MOVING AND STORAGE INC1255VIKING DR E300263-$ 39,600.00$ 26,037.00$ 65,637.00$ N 09.29.22.41.0026MAPLEWOOD BUSINESS CENTER INC1261VIKING DR E658305-$ 86,856.00$ 30,195.00$ 112,900.00$ O 09.29.22.42.0001SECOND HARVEST HEARTLAND1140GERVAIS AVE E303595-$ 39,996.00$ 58,905.00$ 91,500.00$ P 09.29.22.41.0002SCOTT K. SMITH0GERVAIS AVE E150-$ -$ 14,850.00$ 14,850.00$ Q 09.29.22.41.0019 CRAMER MAPLEWOOD LCC & CO LARRY R CRAMER2385ENGLISH ST N351-$ 46,332.00$ -$ 31,200.00$ R 10.29.22.32.0004JAY T. LANGER2390ENGLISH ST N565-$ 74,580.00$ -$ 29,600.00$ S 10.29.22.32.0003JAY T. LANGER0GERVAIS AVE E197-$ 26,004.00$ -$ 14,900.00$ T 10.29.22.32.0020TRUCK UTILITIES AND MFG CO & LEO CAPEDER2370ENGLISH ST N200-$ 26,400.00$ -$ 26,400.00$ U 10.29.22.32.0006CAMADA LIMIED PARTNERSHIP2354ENGLISH ST N194-$ 25,608.00$ -$ 25,608.00$ V10.23.22.32.0002JAY T. LANGER0GERVAIS AVE E301-$ 39,732.00$ -$ 38,400.00$ W 10.29.22.32.0019STATE OF MN DOT1400GERVAIS AVE E650-$ 85,800.00$ -$ 85,800.00$ X 09.29.22.13.0014GENUINE PARTS COMPANY2416MAPLEWOOD DR N909-$ -$ 89,991.00$ 89,991.00$ Y 09.29.22.14.0011GOFF HOMES INC0GERVAIS AVE E297-$ -$ 29,403.00$ 29,403.00$ Z 09.29.22.14.0010LAND OF LAKES PROPERTIES LLC1259GERVAIS AVE E383-$ -$ 37,917.00$ 37,917.00$ TOTALS5878315219,336.60$ 775,896.00$ 312,048.00$ 1,005,790.60$ PROPOSED COMMERCIAL ASSESSMENT RATES: FULL STREET RECONSTRUCTION = $132.00 PER FRONT FOOT PARTIAL STREET RECONSTRUCTION = $99.00 PER FRONT FOOTSTORM DRAINAGE =$21.80 PER FRONT FOOTPARTIAL RECON. ASSESSMENTTOTAL ASSESSMENT* ASSESSMENT AMOUNT HAS BEEN ADJUSTED BASED ON SPECIAL BENEFITS APPRAISAL (3/01/2012)STORM ASSESSMENTFULL RECON. ASSESSMENTSTREETFULL RECON. FRONT FOOTAGEIDPARTIAL RECON. FRONT FOOTAGEPIN # TAXPAYER STREET NUMBERAPPENDIX CCITY OF MAPLEWOODHIGHWAY 36/ENGLISH STREET INTERCHANGE IMPROVEMENTSCITY PROJECT 09-08PRELIMINARY ASSESSMENT ROLLAgenda Item H1
Agenda Item 12
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: 2012 Mill and Overlays, City Project 11-15
a. Assessment Hearing, 7:00 p.m.
b. Resolution Adopting Assessment Roll
c. Resolution Receiving Bids and Awarding Construction Contract
DATE: March 28, 2012
INTRODUCTION
All property owners have been mailed a notice of the exact amount of their assessment, as well as
notice that they must submit a written objection either at, or prior to, the hearing if they disagree with
the assessment amount.
The city council should conduct the assessment hearing, receive any objections, refer those objections
to the staff for action at the April 23, 2012 council meeting and consider approving the attached
resolution adopting the assessment roll less those property owners who have submitted objections.
The council will also consider awarding a construction contract.
BACKGROUND
The 2012 Mill and Overlay Improvement project includes the milling and overlaying of the streets
illustrated on the attached project location map.
The streets included in this project are:
Conway Avenue – (McKnight Road to Century Avenue)
Highwood Avenue – (McKnight Road to Farrell Street)
Linwood Avenue – (McKnight Road to Century Avenue)
Maryland Avenue – (McKnight Road to Lakewood Drive)
Roselawn Avenue – (Rice Street to Highway 61)
Stillwater Avenue – (McKnight Road to Lakewood Drive)
Southlawn Drive – (Beam Avenue to Legacy Parkway)
This project also includes bituminous curb replacements, spot repairs to the concrete curb and gutter,
pedestrian curb ramp upgrades, striping, and other appurtenant work.
The following is a timeline for the improvement project:
July 27, 2011 - The feasibility report was ordered at the city council meeting
August 9, 2011 - A letter and information packet was mailed to the residents providing
information on the council’s action and notifying them that preliminary engineering and site
review would begin within the neighborhood
Agenda Item H2
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September 19 and 20, 2011 - Informational neighborhood meetings were held at the
Maplewood Community Center
o Staff mailed out the invitation to 324 property owners
o Approximately 50 residents attended the September meetings
October 24, 2011 - The feasibility report was presented to the city council
o The council accepted the report and called for a public hearing to be held on November
14, 2011
October 27, 2011 - a letter was mailed to all property owners abutting the proposed project
streets informing them of the time, location, and purpose of the public hearing
November 14, 2011 - The council conducted the public hearing
o After the public hearing, the council ordered the project and authorized preparation of
the plans and specifications
February 9, 2012 – City staff held a plan review open house
o All project property owners were invited to come and provide input on the design plans
February 13, 2012 - the council accepted the plans, authorized an advertisement for public bid
and ordered preparation of the Assessment Roll
February 27, 2012 - the council accepted the roll and ordered the Assessment Hearing
scheduled for April 9, 2012
o Notice was published twice in the local newspaper and assessment statements were
mailed to property owners following the approval
March 27, 2012 - Contractor bids were opened and are presented in this report
ASSESSMENTS
Assessment rates are consistent with the City’s assessment policies and the amount assessed must
provide a benefit to the property that is equal to or greater than the assessed amount. An independent
appraisal firm was hired to ascertain an opinion of special benefit received by properties within the
neighborhood project area. This information was used to set the proposed special benefit assessment
amounts for the project area.
There are 177 assessable residential parcels and 29 assessable commercial parcels within the project
area. Based on the city of Maplewood’s Assessment Policy, parcels will be assessed on an equal “unit”
basis. The project assessment “unit” rates have been set based on the special benefit appraisal as
follows:
Residential
o Mill & Overlay Rate = $2,000/unit
Based on special benefit appraisals
Commercial
o Commercial Special Benefit Assessment Rates = Per Linear Foot Basis
Commercial properties assessment rates per linear foot basis based upon
special benefit appraisals
The proposed assessments for the 2012 Mill and Overlays total $1,131,924.78. A copy of the pending
assessment roll is provided as a supplement to this report.
Agenda Item H2
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ASSESSMENT OBJECTIONS FILED
As of March 30, 2012 staff has received the following objections to the proposed assessments:
a. Parcel 17-29-22-32-0001 – Rosoto LLP; 1901 DeSoto Street
It is currently proposed that the property be assessed for 293.23 feet of frontage. The
owner is objecting to the assessment on the basis that the property will not receive
benefit from the project.
b. Parcel 17-29-22-23-0057 – DeSoto Associates LP; 375 Roselawn Avenue
It is currently proposed that the property be assessed for 1 unit. The owner is objecting
to the assessment on the basis that the property will not receive benefit from the project.
c. Parcel 18-29-22-32-0025 – 337 Group Company, LLC; 1870 Rice Street
It is currently proposed that the property be assessed for 507.39 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is
greater than benefit to the property.
d. Parcel 18-29-22-32-0028 – P&B Investments, LLC; 1908 Rice Street
It is currently proposed that the property be assessed for 138.47 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is
greater than benefit to the property.
e. Parcel 18-29-22-32-0018 – Alice M. Zittel; 1958 Rice Street
It is currently proposed that the property be assessed for 700.28 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is
greater than benefit to the property.
f. Parcel 17-29-22-32-0004 – Church of St. Jerome; 380 Roselawn Avenue East
It is currently proposed that the property be assessed for 812.45 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment will create a
financial hardship.
g. Parcel 02-29-22-22-0010 – Percy Pooniwala; 3030 Southlawn Drive North
It is currently proposed that the property be assessed for 127.38 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment will create a
financial hardship and is requesting an abatement of assessment.
Staff will review all objections and provide the city council recommendations for motion at the April 23,
2012 city council meeting. Objections will be received up to and as part of the assessment hearing on
April 9, 2012. Once the hearing is closed, no further objections will be considered.
AWARD OF CONSTRUCTION CONTRACT
Final plans and specifications for the 2012 Mill and Overlays were approved and authorization given to
advertise for sealed bids on February 13, 2012. Bids were received, opened and read aloud on March
27, 2012.
Four valid bids were received and tabulated. The bid form included a base bid and two bid alternates.
A summary of the bids are shown on the following page. All bids have been checked and tabulated for
accuracy. The engineer’s estimate of probable construction cost has been provided in the bottom row
of the tabulation for comparison.
Base Bid
The scope of work for the base bid includes the milling and overlaying of the top 2” of bituminous
pavement from Highwood Avenue, Linwood Avenue, Maryland Avenue, Roselawn Avenue, and
Stillwater Avenue. Following the milling operation the pavement surface will be inspected for sub-
Agenda Item H2
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grade failures and corrective measures will be applied as necessary. Minor upgrades associated with
this project include the replacement of outdated sanitary sewer castings with castings meeting
currents city standards and the replacement of damaged storm sewer castings. Prior to the
placement of the new bituminous overlay all castings will be adjusted to their appropriate heights. For
those streets with existing concrete curb and gutter it is proposed to remove and replace damaged or
broken panels prior to the placement of the new bituminous overlay. All bituminous curbing is
proposed to be replaced as well.
Base bids ranged from $1.31 million to $1.53 million. Engineering staff estimated a probable base
construction cost of $1,542,356.20. The apparent low base bid came from Hardrives, Inc. in the amount
of $1,312,990.98, which is approximately 15% lower than the estimate. A recommendation of the
overall bid award is given in the “Analysis of Bids” section of this report.
Bid Alternates #1 and #2 – Conway Avenue and Southlawn Drive Mill and Overlay
Bid Alternates #1 and #2 include the mill and overlay of the top 2” of pavement from Conway Avenue
and Southlawn Drive, respectively. Similar to the base bid, the pavement surface will be inspected after
the milling operations to verify the need for any sub-grade repairs. Other improvements associated with
these bid alternates include the replacement of deteriorated sections of concrete curb and gutter,
upgrading of numerous pedestrian ramps to ADA standards, replacing or adjusting castings, and
striping of the roads.
Hardrives’ bids for these alternates came in beneath the engineer’s estimate with the bid for Conway
Avenue at $668,404.98 and the bid for Southlawn Drive at $253,376.22. The combination of the two
bids came in 6% below the engineer’s estimated cost. Staff recommends awarding both Bid Alternates
#1 and #2.
Analysis of Bids
The Engineer’s Estimate for the Base Bid + All Bid Alternates is $2,523,598.20. The low bid from
Hardrives, Inc. of $2,234,772.18 is approximately 11% less than the engineer’s estimate. The prices
reflect the ongoing competitive bidding climate within the highway-heavy construction sector.
Bidder Name Total Bid
Hardrives, Inc. $2,234,772.18
TA Schifsky & Sons $2,259,388.93
North Valley Inc. $2,281,159.60
Valley Paving $2,607,774.28
Engineer's Estimate $2,523,598.20
CITY PROJECT 11-15 BID TABULATION
Based on the recommendations above, staff believes that it is in the best interest of the city to award
the construction contract based on the bids for the contract work plus Bid Alternates 1 and 2.
Agenda Item H2
Packet Page Number 140 of 166
The City has worked successfully with Hardrives in the past; most recently on the Stanich-Holloway
Improvements.
BUDGET
The current approved budget for the project is $3,194,800. This accounts for the construction cost plus
23% for indirect costs. The proposed construction contract is $2,234,772.18 and assuming 23% for
indirect costs, the anticipated total project cost is $2,748,769.78, roughly $446,000.00 under budget.
With the award of the contract including both bid alternates there would be no impact to the approved
budget.
RECOMMENDATION
It is recommended that the city council approve the attached Resolution for Adopting Assessment Roll
for the 2012 Mill and Overlays, City Project 11-15. It is also recommended that the Council consider
adopting the Resolution Receiving Bids and Awarding Construction Contract for the 2012 Mill and
Overlays, City Project 11-15, to Hardrives, Inc.
Attachments:
1. Resolution: Adoption of the Assessment Roll
2. Resolution: Award of Bids
3. Assessment Roll
4. Location Map
5. Objection Letters
Agenda Item H2
Packet Page Number 141 of 166
RESOLUTION
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on February 27, 2012, calling
for a Public Hearing (Assessment Hearing), the assessment roll for the 2012 Mill and Overlays, City
Project 11-15, was presented in a Public Hearing format on April 9, 2012, pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments according
to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
a. Parcel 17-29-22-32-0001 – Rosoto LLP; 1901 DeSoto Street
It is currently proposed that the property be assessed for 293.23 feet of frontage. The
owner is objecting to the assessment on the basis that the property will not receive
benefit from the project.
b. Parcel 17-29-22-23-0057 – DeSoto Associates LP; 375 Roselawn Avenue
It is currently proposed that the property be assessed for 1 unit. The owner is objecting
to the assessment on the basis that the property will not receive benefit from the project.
c. Parcel 18-29-22-32-0025 – 337 Group Company, LLC; 1870 Rice Street
It is currently proposed that the property be assessed for 507.39 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is
greater than benefit to the property.
d. Parcel 18-29-22-32-0028 – P&B Investments, LLC; 1908 Rice Street
It is currently proposed that the property be assessed for 138.47 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is
greater than benefit to the property.
e. Parcel 18-29-22-32-0018 – Alice M. Zittel; 1958 Rice Street
It is currently proposed that the property be assessed for 700.28 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment amount is
greater than benefit to the property.
f. Parcel 17-29-22-32-0004 – Church of St. Jerome; 380 Roselawn Avenue East
It is currently proposed that the property be assessed for 812.45 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment will create a
financial hardship.
g. Parcel 02-29-22-22-0010 – Percy Pooniwala; 3030 Southlawn Drive North
It is currently proposed that the property be assessed for 127.38 feet of frontage. The
owner is objecting to the assessment on the basis that the assessment will create a
financial hardship and is requesting an abatement of assessment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named therein,
and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. That the City Engineer and City Clerk are hereby instructed to review the objections received
and report to the City Council at the regular meeting on April 23, 2012, as to their
recommendations for adjustments.
Agenda Item H2
Attachment 1
Packet Page Number 142 of 166
3. The assessment roll for the 2012 Mill and Overlays Improvements as amended, without those
property owners’ assessments that have filed objections, a copy of which is attached hereto and
made a part hereof, is hereby adopted. Said assessment roll shall constitute the special
assessment against the lands named therein, and each tract of land therein included is hereby
found to be benefited by the proposed improvement in the amount of the assessment levied
against it.
4. Such assessments shall be payable in equal annual installments extending over a period of 8
years, the first installments to be payable on or before the first Monday in January 2013 and
shall bear interest at the rate of 3.65 percent per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added interest on the entire assessment
from the date of this resolution until December 31, 2012. To each subsequent installment when
due shall be added interest for one year on all unpaid installments.
5. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, but no later than November 15, 2012, pay the whole of the assessment on
such property, with interest accrued to the date of the payment, to the city clerk, except that no
interest shall be charged if the entire assessment is paid within 30 days from the adoption of this
resolution; and they may, at any time after November 15, 2012, pay to the county auditor the
entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the next succeeding year.
6. The city engineer and city clerk shall forthwith after November 15, 2012, but no later than
November 16, 2012, transmit a certified duplicate of this assessment to the county auditor to be
extended on the property tax lists of the county. Such assessments shall be collected and paid
over the same manner as other municipal taxes.
Adopted by the council on this 9th day of April 2012.
Agenda Item H2
Attachment 1
Packet Page Number 143 of 166
RESOLUTION
RECEIVING BIDS AND AWARDING CONSTRUCTION CONTRACT
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that the bid of Hardrives, Inc. in the amount of $2,234,772.18, for the Base Bid and Bid
Alternates 1 and 2, is the lowest responsible bid for the construction of the 2012 Mill and Overlays –
City Project 11-15, and the mayor and clerk are hereby authorized and directed to enter into a contract
with said bidder for and on behalf of the city.
The finance director is hereby authorized to make the financial transfers necessary to
implement the financing plan for the project as previously approved by council and detailed below.
Adopted by the council on this 9th day of April, 2012.
FUNDING SOURCE
TOTAL
AMOUNT
% OF TOTAL
PROJECT
M.S.A. BONDS $1,266,400 40%
SANITARY SEWER FUND $59,900 2%
ENVIRONMENTAL UTILITY FUND $46,200 1%
SPECIAL BENEFIT ASSESSMENT $1,146,000 36%
W.A.C. FUND $26,300 1%
3M TAX INCREMENT FINANCING $650,000 20%
TOTAL FUNDING $3,194,800 100%
ESTIMATED PROJECT COST RECOVERY
Agenda Item H2
Attachment 2
Packet Page Number 144 of 166
Notes Parcel ID Tax Payer Street
Number Street Commercial
L.F.Units Mill & Overlay
Assessment
Total
Assessment
132822230053 ALAN C SARGENT 2339 HIGHWOOD AVE 1 $2,000.00 $2,000.00
132822240005 IND SCHOOL DIST NO 622 0 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320010 DANIEL J ENGA 2270 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822230009 MAGDALYN CUNNINGHAM 2275 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320009 SCOTT A NELSON 2280 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320008 CHARLES M FADER 2292 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320073 MICHAEL P STREFF 2296 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320074 FUE VUE 2300 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822230050 KENNETH MAHONEY 2315 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822230051 ANGELA N IKERI 2321 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320060 LEE PAO XIONG 2322 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822230052 ROGER T NELSON 2329 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320075 MARK L STAPLETON 2336 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320076 SCOTT HUSNICK 2344 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822230005 KEVIN W MOORE 2345 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320003 PAUL KAUFENBERG 2348 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320002 MICHAEL B BRAZIL 2350 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822230004 ANN E SYVERSON 2355 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822230003 TOM MOOSBRUGGER 2361 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822230002 RICHARD A ORSELLO 2371 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822320077 EUGENE P HUSNICK 2374 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822240002 CHARLES H PLUMMER 2385 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822240099 RUSSEL SPERMBAUR 2401 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822310080 JAMES A FISCHER 2406 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822240098 WILLIAM C POPPERT 2433 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822310016 GREGORY J WALKER 2446 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822310015 SANDRA R LEWIS 2450 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822240023 BEE THAO 2465 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822240006 JEFFREY E NIELSEN 2475 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822310067 DOUA LEE 2492 HIGHWOOD AVE E 5 $2,000.00 $10,000.00
132822240007 JOHN R ROEDLER 2495 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822240008 SARKIS DJERDJIAN 2501 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822130005 DAVID A BJORK 2511 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822130004 FEDERAL NATIONAL MORTGAGE ASSO 2519 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822130003 MARGARET G ENGSTROM 2525 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822130031 KIMBERLY L KNIPPENBERG 2539 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822130030 LEE R FOSTER 2549 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822130002 C RICHARD KASTNER 2585 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822130089 WILLIAM E BRUHN 2611 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822410012 EARL R CHAPMAN 2660 HIGHWOOD AVE E 1 $2,000.00 $2,000.00
132822210081 CRAIG D RHODE 2442 LINWOOD AVE 1 $2,000.00 $2,000.00
132822210082 STEVEN E ALBRECHT 2454 LINWOOD AVE 1 $2,000.00 $2,000.00
132822220010 MAUREEN M WEISMAN 2262 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220009 LEIF C MADSON 2278 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220008 TCHENG YANG 2294 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220007 THOMAS J PERZICHILLI 2300 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822330077 V GEORGE OXFORD 2305 LINWOOD AVE E 3 $2,000.00 $6,000.00
132822220039 TONY J JOHNSON 2308 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822330078 STEFAN IFKEWITSCH 2313 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220040 DOUGLAS J LASKA 2314 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220005 JANICE L AURELIUS 2324 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822330079 CHRIS MASON 2325 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220004 JERRY A HARRIGAN 2336 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220003 ROBERT E HANSON 2342 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822330090 LESTER W LANGE 2349 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220002 STEVEN A KRUEGER 2350 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822220073 XIA LOR VANG 2358 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822330091 XIA L VANG 2359 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822330092 DOMINADOR J ALOJADO 2369 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822330184 DANIEL TSEGAI 2371 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822330185 JUDITH M GERVAIS 2373 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822340069 CHERYL R STAHNKE 2383 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822340070 THOMAS LEE VAN HEEL 2401 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822340077 GABRIEL CLENDENEN 2413 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822340006 FREDERICK E NAZARIAN 2425 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822340071 KIRK A HUGO 2437 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822340054 HUE MOUA 2445 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822340055 KENNETH G HAIDER 2453 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822210084 MATTHEW G MCCOLLOW 2460 LINWOOD AVE E 1 $2,000.00 $2,000.00
122822340056 CAROL H BATTEY 2461 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822210086 KRISTEN M SYRDAL 2480 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822120001 BARBARA M DEMPSEY 2616 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822110018 JOHN E GREGERSON 2622 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822110024 DARROYL R HANSON 2632 LINWOOD AVE E 1 $2,000.00 $2,000.00
PENDING ASSESSMENT ROLL
2012 MILL AND OVERLAYS ‐ CITY PROJECT 11‐15
HIGHWOOD AVENUE
LINWOOD AVENUE
Agenda Item H2
Attachment 3
Packet Page Number 145 of 166
Notes Parcel ID Tax Payer Street
Number Street Commercial
L.F.Units Mill & Overlay
Assessment
Total
Assessment
132822110020 JOHN C EATON 2660 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822110021 GEORGE M ANDERSON 2670 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822110007 BRIAN D HERIAN 2680 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822110006 FEDERAL HOME LOAN MTG ASSN 2688 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822110005 ALIX M THEISSEN 2698 LINWOOD AVE E 1 $2,000.00 $2,000.00
132822110004 THEODORE SELBITSCHKA 2710 LINWOOD AVE E 1 $2,000.00 $2,000.00
362922130019 DENCO AUTOMOTIVE INC 2545 CONWAY AVE E 168.84 0 $40.00 $6,753.60
***362922240002 3M COMPANY 2301 MCKNIGHT RD N 8106.17 0 SEE NOTE BELOW $371,164.52
252922320015 WILLIAM B ROBBINS 2277 STILLWATER AVE E 1 $2,000.00 $2,000.00
252922320030 BEAVER LK EVANG LUTH CHURCH 2280 STILLWATER AVE E 617.89 0 $32.50 $20,081.43
252922320016 LOUIS W HOPKINS JR 2293 STILLWATER AVE E 1 $2,000.00 $2,000.00
252922320017 DENNIS M DANICH 2307 STILLWATER AVE E 1 $2,000.00 $2,000.00
252922320029 BIGOS SILVER RIDGE LLC 2330 STILLWATER AVE E 723.75 0 $40.00 $28,950.00
252922320026 MICHAEL T DELANEY 2351 STILLWATER AVE E 1 $2,000.00 $2,000.00
252922320028 JAMES D FARRELL 2361 STILLWATER AVE E 1 $2,000.00 $2,000.00
252922320027 WILLIAM J RUTHERFORD 2341 STILLWATER RD E 1 $2,000.00 $2,000.00
242922330017 GARY J SALKOWICZ 2299 MARYLAND AVE E 1 $2,000.00 $2,000.00
242922330019 MARVIN M WOLF 2307 MARYLAND AVE E 1 $2,000.00 $2,000.00
242922330022 RUSSELL A NIEZGOCKI 2313 MARYLAND AVE E 1 $2,000.00 $2,000.00
242922330021 WALTER R JENSEN 2319 MARYLAND AVE E 1 $2,000.00 $2,000.00
242922330009 TIMOTHY J OKEEFE 2325 MARYLAND AVE E 1 $2,000.00 $2,000.00
242922330010 JASON L JUETTEN 2335 MARYLAND AVE E 1 $2,000.00 $2,000.00
242922330011 JOHN G WYKOFF 2345 MARYLAND AVE E 1 $2,000.00 $2,000.00
242922330052 DAKOTA COMMUNITIES 2355 MARYLAND AVE E 1 $2,000.00 $2,000.00
242922330053 PATRICK H WALTERS 2365 MARYLAND AVE E 1 $2,000.00 $2,000.00
182922130001 ALVIN C LINDNER 1928 ADOLPHUS ST N 1 $2,000.00 $2,000.00
172922410001 KELLER LAKE APARTMENTS LLC 1915 ARCADE ST 139 0 $25.00 $3,475.00
172922140081 KELLER LAKE AUTO REPAIR INC 1925 ARCADE ST 52.29 0 $49.00 $2,562.21
172922140080 FRANKLIN P MICHAEL 1933 ARCADE ST 1 $2,000.00 $2,000.00
172922320001 ROSOTO LLP 1901 DESOTO ST N 293.23 0 $25.00 $7,330.75
172922420001 FOREST LAWN MEMORIAL PK ASN 1800 EDGERTON ST N 1470.15 0 $40.00 $58,806.00
172922310001 GARRETT S KRAMER 1855 EDGERTON ST N 1 $2,000.00 $2,000.00
172922240026 IND SCHOOL DIST NO 623 1929 EDGERTON ST N 435.6 0 $40.00 $17,424.00
172922130059 DONALD V KORTUS 1930 EDGERTON ST N 1 $2,000.00 $2,000.00
172922140082 JAMES R WARREN 1931 KENWOOD DR E 1 $2,000.00 $2,000.00
172922320005 ANDREW N D PIONTEK 1912 MCMENEMY ST N 0.5 $2,000.00 $1,000.00
182922320025 337 GROUP COMPANY LLC 1870 RICE ST 507.39 0 $49.00 $24,862.11
182922320028 P & B INVESTMENTS LLC 1908 RICE ST 138.47 0 $40.00 $5,538.80
182922230018 ALICE M ZIITTEL 1958 RICE ST 700.28 0 $40.00 $28,011.20
172922230056 KATHLEEN R DELANEY 0 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922310025 NATASHA N CARDINAL 42 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922310004 GARY T TIERNEY 70 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922310003 LINDA L DEHAVEN VANPATTEN 78 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922240019 KEVIN D MORSE 81 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922310002 DOUGLAS J MEWHORTER 86 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922240018 JOSEPH W JUNEAU 87 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420015 JOHN P STRANTZ 112 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130100 KERRY L KAPAUN 113 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420014 DEBORAH I HUDOBA 120 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130101 ANGELA B DWYER 121 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420013 DEUTSCHE BANK NATIONAL TRUST C 128 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130102 DENISE L ANDERSON 129 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420012 WAYNE WELDON 134 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130103 ALBERT B NIETERS 135 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420011 RAYMOND L MILLER 142 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130104 DEBORAH A SAMAC 143 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420010 VICKI M KENNEDY 150 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130105 JACQUELINE ROSE AMLOTTE 151 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420009 NEIL A PETERSEN 156 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130106 JOHN W WROBLESKI 157 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420008 ROSE MARIE SCHWAGEL 162 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130107 TIFFANY A CORK 163 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420007 BERNARD CRAIG 170 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130108 MICHELLE L SWENSON 171 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420006 EUGENE E VANNESS 176 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130109 VALERIE L JENNINGS 177 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420005 RICHARD J CONRAD 184 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130110 WILLIAM C ROSS 185 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420004 MIKE D NAGAN 192 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922130111 MOLLY FEE 193 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420003 DANIEL LOUIS LIEDER 200 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420002 HELIODORO SARINANA 206 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922420001 WANGMENG T XIONG 216 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922140014 ST PAUL BUSINESS CENTER INVST 225 ROSELAWN AVE E 48 0 $49.00 $2,352.00
MARYLAND AVENUE
ROSELAWN AVENUE
CONWAY AVENUE
STILLWATER AVENUE
Agenda Item H2
Attachment 3
Packet Page Number 146 of 166
Notes Parcel ID Tax Payer Street
Number Street Commercial
L.F.Units Mill & Overlay
Assessment
Total
Assessment
182922140008 UPPER MIDWEST HOSPITALITY INC 305 ROSELAWN AVE E 234.8 0 $25.00 $5,870.00
182922410005 BAO K YANG 306 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922410004 JAMES HILL 314 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922410003 NAPOLEON H BRUNEAU 320 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922140007 ST PAUL AREA BOARD REALTORS 325 ROSELAWN AVE E 190 0 $25.00 $4,750.00
182922410002 JOHN C THOMAS 328 ROSELAWN AVE E 1 $2,000.00 $2,000.00
182922410001 DONALD L ZETTEL 334 ROSELAWN AVE E 0.5 $2,000.00 $1,000.00
172922230057 DESOTO ASSOCIATES LP 375 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922320004 CHURCH OF ST JEROME 380 ROSELAWN AVE E 812.45 0 $32.50 $26,404.63
172922230060 MAURICE P SCHNEIDER 443 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240025 KATE H EDREY 471 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922310009 CAROL DUPRE 474 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240012 W M STADLER 477 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240013 ELIZABETH A WAGNER 487 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240014 RICK D ERLANDSON 495 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922310008 PAUL WILLIAM NOLAN 498 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922310007 ROBERT L ALLEN 500 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240015 CHRISTINE LOCKE 501 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240016 ROGER S LARSON 509 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922310006 DANIEL J POWERS 510 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240017 KENNETH F CONWAY 515 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922310005 DAVID R QUARLES 520 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240018 RICHARD M JANKE 521 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240019 NORA L THIGPEN 527 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922240020 JULEE M DWE 535 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922310094 EVANGELICAL LUTHERAN GOOD 550 ROSELAWN AVE E 475 0 $49.00 $23,275.00
172922130060 NATHAN L AASNESS 605 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922130061 THOMAS M LUNDBERG 615 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922130036 PAUL A THOLE 659 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922130014 ROGER F CREWS 687 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922140038 RICHARD D PIERRE 707 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922140039 ADAN IBARRA RAMOS 715 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922410039 RICHARD C PERSON 722 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922410011 LINNEA KOLESAR 740 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922140051 TIMOTHY JENSEN 741 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922410010 SANDRA S SHEARER 748 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922410009 GREGORY A MCCREARY 750 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922140052 RONALD J NELSON 751 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922140053 REBECCA L NILSESTUEN 755 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922410008 KENNETH P CRIPPEN 762 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922140054 GREGORY A REESE 763 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922140055 NOEL L DUNN 767 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922410007 STEPHEN M MARKERT 768 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922410006 MARK KINSTLER 774 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922140079 LAURA M SWENSON 795 ROSELAWN AVE E 1 $2,000.00 $2,000.00
172922410003 ANNETTE M GARBERS 800 ROSELAWN AVE E 1 $2,000.00
$2,000.00
**032922140015 CW BIRCH RUN LLC 1715 BEAM AVE E 892.33 0 $49.00 $43,724.17
**032922140006 CW BIRCH RUN LLC 1719 BEAM AVE E 52.55 0 $49.00 $2,574.95
**032922140013 JACOB BROTHERS MOUNDSVIEW LLC 1745 BEAM AVE E 63.89 0 $49.00 $3,130.61
**032922140016 PARK SHORE INCORPORATED 1747 BEAM AVE E 93.77 0 $49.00 $4,594.73
**032922140008 GENERAL MILLS INC 1749 BEAM AVE E 84.84 0 $49.00 $4,157.16
**032922140011 MCDONALDS REAL ESTATE CO 2935 SOUTHLAWN DR N 37.09 0 $49.00 $1,817.41
**022922220007 MAY DEPT STORES CO 3001 WHITE BEAR AVE N 202.66 0 $49.00 $9,930.34
**022922220008 MAINSTREET RETAIL STORES INC 3001 WHITE BEAR AVE N 89.16 0 $49.00 $4,368.84
**022922230003 SEARS ROEBUCK AND CO 3001 WHITE BEAR AVE N 266.16 0 $49.00 $13,041.84
**022922230007 JCPENNEY PROPERTIES INC 3001 WHITE BEAR AVE N 100 0 $49.00 $4,900.00
**022922230010 MAPLEWOOD MALL ASSOC LP 3001 WHITE BEAR AVE N 649.63 0 $49.00 $31,831.87
**022922220010 PERCY POONIWALA 3030 SOUTHLAWN DR N 127.38 0 $49.00 $6,241.62
TOTALS = 17772.77 182
TOTAL = $1,131,924.78
ASSESSMENT RATES:
RESIDENTIAL ‐ MILL & OVERLAY RATE = $2,000.00 PER UNIT
COMMERCIAL L.F. ‐ MILL & OVERLAY RATE = VARIES
NOTE: THE ABOVE ASSESSMENT RATE IS PER THE CITY OF MAPLEWOOD SPECIAL ASSESSMENT POLICY
**BOLD = MALL LOTS USING PRORATED METHOD
PRORATED METHOD = [(FRONTAGE OF SOUTHLAWN DRIVE) x (LOT AREA / TOTAL MALL AREA)
*** FORMULA FOR ASSESSMENT OF 3M PROPERTY ‐ PID NUMBER 362922240002
SOUTH SIDE OF CONWAY AVENUE = 5,213.08 L.F. X $49.00 PER L.F. = $255,440.92
NORTH SIDE OF CONWAY AVENUE = 2,893.09 L.F X $40.00 PER L.F. = $115,723.60
TOTAL PROPOSED ASSESSMENT AMOUNT = $371,164.52
SOUTHLAWN DRIVE
Agenda Item H2
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Item I1
AGENDA REPORT
To: City Manager Jim Antonen
From: Director of Citizen Services Karen Guilfoile
Subject: Consider Suspension of Rookies Sports Bar Intoxicating Liquor License
Date: April 3, 2012
Introduction
On March 28, 2011, the City Council issued a liquor license to Pat Conroy and Kari
Hooten to operate Rookies Sports Bar located at 1820 Rice Street.
Background
After growing public safety concerns, at the February 13, 2012 city council meeting,
Chief Thomalla presented a report to the council regarding calls of service to Rookies
and the serious nature of some of the calls. (Attachment 1: Chief Thomalla’s report
dated February 2, 2012). Mr. Conroy and Ms. Hooten were present at the meeting
along with their attorney John Baker.
At the February 13, 2012 city council meeting the council approved staff
recommendations as follows:
1. The license holder shall maintain a video and audio surveillance system
inside. And outside the establishment. The video recordings shall be kept by
the license holder for at least thirty (30) days and shall be available for
viewing by the Maplewood Police Department immediately upon request. In
addition, if the Maplewood Police Department responds to a call at the
licensed premises and, due to the serious nature of the crime, requests a
copy of the surveillance footage, it be immediately provided; and the license
holder shall have the technology available to make the copy at the time of the
request and shall have it for the police without delay. In other cases, if the
Maplewood Police Department or the Department of Safety and Inspections
requests copies of the surveillance tapes, the licensee shall have a 48-hour
period in which to provide such copies.
2. Control the music type and format. Rookies shall continue to be responsible
for screening out music that promotes or glorifies violence and nefarious or
anti-social behavior.
Mayor Rossbach summarized the motion to include the video and audio recordings and
the police department having access to them; encouraging better music; develop an
action plan that should address all of the aspects of running their business that the city
would be interested in that may impact public safety, the timeline would be 30 days from
Packet Page Number 157 of 166
Tuesday, February 14, 2012 and the action plan be submitted to either Chief Thomalla
or City Clerk Guilfoile.
On Wednesday, March 14, 2012, Rookies submitted a document they claimed as their
action plan. (Attachment 2: Action Plan for Rookies).
Since the initial report given to the council by Chief Thomalla on February 13, 2012,
there have been additional reasons for concern regarding public safety at Rookies
which are still under investigation.
On March 25, 2012 an Officer responded to Rookies to assist the City of St. Paul in
investigating a shooting that occurred in the area of Rice and Arlington Streets. It is
alleged that the altercation initially began as a fight at Rookies and proceeded to Rice
and Arlington Streets where a vehicle was shot at injuring one individual.
Our officer spoken with Ms. Hooten to check on the availability of the video in an
attempt to view what was captured on the security cameras. While there were cameras
installed both inside and outside, the inside camera recorded video only with no audio
and apparently the outside camera was not functioning at all.
When our officer requested a copy of the video, Ms. Hooten indicated that she did not
know how to make a copy of the video because the system was new. She further
indicated that she knew that the camera installed on the outside of the building was not
working. The Officer advised that Ms. Hooten was far from helpful.
To further their investigation into the shooting, the St. Paul Police Department sent one
of their video technicians to Rookies to make a copy of the video for themselves so that
they could continue with their investigation. The delay in obtaining the video delayed
their investigation.
On April 1, 2012, an individual notified our police department that they were the victim of
an assault that occurred at Rookies earlier in the evening which ended with the victim
being treated at Regions Hospital due to their injuries. When our officer went to
Rookies for details of the incident, Ms. Hooten and Mr. Conroy showed the officer the
video that captured the incident. W hen our officer requested a copy of the video the
following is the exchange with the officer taken directly from the police report:
“Asked Rookies Bar manager CONROY and HOOTEN if they could make me a
copy of the surveillance video.
- HOOTEN and CONROY stated I would need to contact their attorney JOHN
BAKER 651-XXX-XXXX if I wanted a copy of the surveillance video.
- I asked HOOTEN if she could contact her attorney to see if it was OK for them
to make a copy of the surveillance video for me.
Packet Page Number 158 of 166
- HOOTEN stated she was not going to contact their attorney and it was up to me
to contact him.”
It should be noted that the police department was not contacted during or after either of
the aforementioned incidents. In the first incident video shows that security working the
bar even used mace in an attempt to get the patrons under control. Still, no call to the
police department.
Staff is recommending suspension of the Intoxicating Liquor License for Rookies Sports
Bar until they are in compliance with recommendations put into place by the city council
on February 13, 2012.
Pursuant to State Law the owners are entitled to a fact find hearing. Historically, fact
finding hearings in these situations are conducted by an Administrative Law Judge
appointed by the Office of Administrative Hearings. The decision made by the
Administrative Law Judge is then reported to the city council.
Recommendation
It is recommended that the city council consider suspension of the intoxicating liquor
license for Rookies Sports Bar and direct the city attorney to refer this matter to the
Office of Administrative Hearings for a fact finding hearing or the council has the option
to conduct the hearing themselves.
Packet Page Number 159 of 166
Attachment 1
Agenda #J-6
AGENDA REPORT
To: City Manager Jim Antonen
From: Chief of Police David J. Thomalla
Subject: Consider Action Plan for Rookies Bar
Date: February 2, 2012
Introduction
On March 28, 2011, the City Council issued a liquor license to Pat Conroy and Kari
Hooten to open Rookies Bar at 1820 Rice Street. Since they opened, there have been
50 calls for service to the business to which the police have responded. Although the
average number of calls per month has stayed consistent since August, the seriousness
of the calls and the safety of the establishment is of growing concern for the City and
the Police Department. The occupancy of this building is 85, with another 40 on the
patio. The measures taken to attempt to alleviate problems seem extreme for an
establishment this size.
Background
On June 13, 2011, the Police Department was advised by the Minnesota Gambling
Control Board that on June 24, 2011, Rookies was to hold turtle races where they were
charging a $10 entry fee to “enter” a turtle in the race. This is illegal by State of
Minnesota gambling laws. The Gambling Control Board warned Rookies about this.
On September 2, 2011, multiple violations were observed at Rookies Bar. The fire lane
was blocked with multiple vehicles, the rear of the building was blocked and vehicles
were blocked in the lot. There were cars parked two deep on the grass and boulevard.
The patrons had also half filled the closed park across the street (that is where the bar
employees were advising them to park). There were intoxicated people stumbling in the
lot for whom security was calling cabs, and many small disturbances were taking place.
Officers spoke to the owner and advised him about over serving; and he denied the
problem, stating that they could have arrived that way. He was also advised about the
illegal parking and fire lane violations, and he stated they would clear the fire lanes. The
officer went inside the bar and estimated the number at about 175-200 people and
counted approximately 60 people on the patio.
The crowd was hostile, and there were patrons removing their shirts and attempting to
fight in the parking lot. Security was doing a good job of separating the patrons and
defusing the situation.
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Attachment 1
The officer feared a riot may ensue if the bar was shut down for the evening as there
was only an hour left before closing.
On September 22, 2011, the City Clerk and Police Chief met with Mr. Conroy and Ms.
Hooten regarding the events of September 2. They were apologetic for what happened
that night and said it was due primarily to three birthday parties occurring
simultaneously. Since that night, they told us they were monitoring parking on their
property and don't send vehicles across the street. They also count patrons at the door.
They had hired Metro Protection Security on Thursday and Sunday nights when they
have a hip-hop DJ. They use a security wand on all patrons before admittance on those
nights. Thursday seemed to be the busier of the two nights, and they said they would
probably be stopping hip-hop on Sundays.
It was reported by officers in October there was an incident where Ms. Hooten was
dissatisfied with the response time of the police and was screaming at officers and said,
“You know what kind of people we have here."
On December 10, 2011, the Police Department received a 9-1-1 call with an open line.
When officers arrived, a security guard indicated to a Maplewood officer that “the place
was unhinged." There was reportedly an odor of marijuana throughout the bar. The
security guard reported to our officers that there is open drug use in the bar. Security is
stopping officers at the door and going in and getting people for the officers.
A uniformed security officer indicated he was quitting at Rookies because it is too
dangerous. This guard indicated the bar has become the headquarters for the Bloods
gang. Roseville Police had recently stopped a car leaving Rookies, and there was a
gun in the car.
Ms. Hooten called the Police Chief on December 14 asking if they were in trouble and if
we were going to close them. We arranged a meeting on December 15.
Chief Thomalla met with Ms. Hooten and Mr. Conroy. They reiterated that all customers
are wanded and searched at the door. They monitor the number of occupants. They
have five security guards inside and two in the lot. They have no glassware in the
building, only plastic and cans.
They stop serving alcohol at 1:30 and turn the lights on since all the problems were at
2:00 closing time. They started this about one and one-half months prior to our
meeting. They know that some people have tried smoking marijuana in the bar, and
security has been told to remove anyone smoking marijuana. The guard who spoke to
Maplewood officers on December 10 was fired by Rookies because he was a “wanna-
be cop” and caused more problems than he solved.
We discussed alternatives to attracting a different clientele. They sponsored 26 softball
teams last year; and when the teams came in and saw the clientele, they went
elsewhere. They know there are concerns about the clientele, and they are trying to do
everything they can to change it; but they feel if they get rid of this clientele, they will
have no customers. Their clientele spends money.
Packet Page Number 161 of 166
Attachment 1
On January 29, 2012, just before 1 a.m., a Maplewood officer responded to Rookies Bar
for a code violation. It was reported that security was letting in underage drinkers and
the bar was overpopulated. It was noted the parking lot was full. There were several
vehicles parked on the snowbank/grass and around all sides of the building.
There were also several vehicles parked in the Western Bank parking lot near 1700
Rice Street. Security indicated they had just kicked out three females for fighting, and
one was found out to be underage. These females may have placed the call to police.
About 20 minutes later, officers witnessed a riot break out at the bar.
People were seen running south on Rice Street. A large group of approximately 50
people in the parking lot of Rookies Bar were fighting near the main entrance to the bar.
There were still more people coming out of the bar that were actively fighting.
Drink glasses and beer bottles were being thrown at people throughout the parking lot.
Due to the large number of people fighting, assistance was requested from surrounding
agencies (Roseville Police Department, St. Paul Police Department and Ramsey
County Sheriff).
The crowd was dispersed by approximately two dozen officers. It was noted there were
windows broken out on two separate vehicles parked in the parking lot as a result of the
riot. It was also reported that a male had brandished a gun at several people.
Clearing out the parking lot was made more difficult due to the parking lot being
overcrowded, with inadequate space for the number of vehicles in the lot. There were
also approximately a dozen vehicles parked on the snow/grass on the west side of the
building.
Once the parking lot was cleared out, officers went inside to speak with Ms. Hooten.
Ms. Hooten told police she had never seen a fight this big before and was afraid for her
life. She told officers she locked herself in the office and called 9-1-1. Inside the bar,
officers observed all the bar tables flipped over and scattered as if they were thrown
around and broken glass over a majority of the bar floor. Officers asked one of the
security guards what the capacity was for the building, and he said he thought it was 95.
He was asked if he knew how many people were in here; and he said, "The clicker said
122." The security guard said that a majority of people at Rookies Bar tonight were
turned away from Borne’s Nightclub in St. Paul because Borne’s Nightclub had stopped
letting people in at 11:30 p.m. due to increased enforcement actions from the City of St.
Paul. The security guard also told officers that he told Rookies Bar management about
being over capacity tonight, but they told him to keep letting people in.
On the night prior to this call, Ms. Hooten spoke to a Maplewood officer and told him
there had been a fight at the bar the night before, but they did not call the police
because she did not want “a record of the incident.”
I checked with the City of St. Paul to inquire about what type of restrictions they have
placed on liquor establishments. Many of the restrictions they impose Rookies
management claim they are doing. I would suggest the following be imposed within a
specific time frame or sanctions be imposed:
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Attachment 1
1. The license holder shall maintain a video and audio surveillance system
inside and outside the establishment. The video recordings shall be kept
by the license holder for at least thirty (30) days and shall be available for
viewing by the Maplewood Police Department immediately upon request.
In addition, if the Maplewood Police Department responds to a call at the
licensed premises and, due to the serious nature of the crime, requests a
copy of the surveillance footage, it be immediately provided; and the license
holder shall have the technology available to make the copy at the time of
the request and shall have it for the police without delay. In other cases, if
the Maplewood Police Department or the Department of Safety and Inspec-
tions requests copies of the surveillance tapes, the licensee shall have a
48-hour period in which to provide such copies.
2. Control the music type and format. Rookies shall continue to be responsible
for screening out music that promotes or glorifies violence and nefarious or
anti-social behavior.
Recommendation
City Council review of what has been occurring at Rookies Bar and take action on the
liquor license through sanctions, suspension or revocation.
Packet Page Number 163 of 166
Attachment 2
Packet Page Number 164 of 166
Item J1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Karen Guilfoile, Citizen Services Manager
DATE: April 4, 2012
SUBJECT: On-Sale Intoxicating Liquor License for Blue Bell Enterprises/Keller Golf
Club
Introduction
Glenn Paul Baron and Stephen Whiting Craver owners of Blue Bell Enterprises have
submitted an application for an on-sale intoxicating liquor license to be used at Keller
Golf Club, 2166 Maplewood Drive. Along with the owners, Nathan Anderson has also
submitted an application for the purpose of managing the day-to-day operations of the
establishment.
Background
Background checks have been conducted on both owners and nothing has been
identified in the background check that would prohibit them from holding this license. As
well, a background investigation was conducted on the manager and nothing has been
identified that would prohibit him from managing the day-to-day operations of the
establishment.
Chief Thomalla has met with the manager to discuss measures to eliminate the sale of
alcoholic beverages to underage persons, general security and retail crime issues, and
the Maplewood Liquor Ordinances.
Consideration
It is recommended that the City Council approve an on-sale intoxicating liquor license for
Blue Bell Enterprises to Operate at Keller Golf Club located at 2166 Maplewood Drive.
Packet Page Number 165 of 166
AGENDA NO. L1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Cancellation of May 28, 2012 City Council Meeting
DATE: April 4, 2012
INTRODUCTION/ BACKGROUND
The fourth Monday of May 2012, falls on Memorial Day. This is normally a City Council Meeting. I
have asked each staff member about schedules for this date and have found nothing major that
cannot be scheduled either earlier in May or later in June.
Thus, staff is recommending that the City Council cancel, rather than reschedule, the May 28th
meeting. A motion to cancel is appropriate, so that staff can provide the appropriate notice.
RECOMMENDATION
It is recommended that the City Council approve a motion to cancel the May 28, 2012 Council –
Manager Work Session and Regular Meeting due to the conflict with Memorial Day.
Packet Page Number 166 of 166