HomeMy WebLinkAbout2012 03-26 City Council Meeting PacketThe Listening Forum begins at 6:30 p.m. before the second and fourth regularly scheduled City
Council meetings and replaces Visitor Presentations on the City Council Agenda.
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, March 26, 2012
City Hall, Council Chambers
Meeting No. 06-12
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor’s Address on Protocol:
“Welcome to the meeting of the Maplewood City Council. It is our desire to keep all
discussions civil as we work through difficult issues tonight. If you are here for a Public
Hearing or to address the City Council, please familiarize yourself with the Policies and
Procedures and Rules of Civility, which are located near the entrance. Before addressing the
council, sign in with the City Clerk. At the podium please state your name and address
clearly for the record. All comments/questions shall be posed to the Mayor and Council. The
Mayor will then direct staff, as appropriate, to answer questions or respond to comments.”
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Approval of March 12, 2012 City Council Meeting Minutes
F. APPOINTMENTS AND PRESENTATIONS
1. Presentation of 2011 AMBO Award to Maplewood Building Inspections Department
G. CONSENT AGENDA – Items on the Consent Agenda are considered routine and non-controversial
and are approved by one motion of the council. If a councilmember requests additional information
or wants to make a comment regarding an item, the vote should be held until the questions or
comments are made then the single vote should be taken. If a councilmember objects to an item it
should be removed and acted upon as a separate item.
1. Approval Of Claims
2. Approval of Resolution for a Temporary Gambling Permit for St. Pascal Baylon Church
3. Authorize Purchase of Bituminous Materials for 2012
4. Authorize Ramsey County to Perform 2012 Street Striping
5. Approval of Resolution Accepting Donation from 3M
6. Municipal State Aid Streets Designation
a. Resolution Revoking Municipal State Aid Streets
b. Resolution Establishing Municipal State Aid Streets
7. Bartelmy-Meyer Area Street Improvements, Project 11-14
a. Resolution Approving Plans and Specifications and Advertising for Bids
b. Resolution Ordering Preparation of Assessment Roll
8. 2011 Business and Economic Development Commission Annual Report
9. Approval to Purchase Fire Department Pagers
H. PUBLIC HEARINGS
1. 7:00 pm – Consider Approval of Resolution for Grant Application for Fish Creek Land
Acquisition
2. 7:00 pm – Public Hearing on 2013 – 2017 Capital Improvement Plan and Issuance of Capital
Improvement Bonds
a. Public Hearing
b. Resolution Approving 2013 – 2017 Capital Improvement Plan and the Issuance of Capital
Improvement Bonds (4 votes required)
I. UNFINISHED BUSINESS
1. Approval of Second Reading of the Ordinance Regulating the Possession, Sale and
Consumption of Tobacco and Tobacco Related Devices and Products
J. NEW BUSINESS
1. Gladstone Area Redevelopment - Phase 1 Improvements, City Project 04-21
a. Resolution Approving Plans and Specifications and Advertising for Bids (Bid Package 2)
b. Resolution Approving Utility Burial Contracts
c. Resolution Adjusting Project Budget
2. TH 36 / English Street Interchange Improvements, City Project 09-08, Resolution Accepting
Feasibility Study, Authorizing Preparation of Plans and Specifications, and Calling for Public
Hearing
3. Venner Plaza Shoppes – Design Review and Building Setback Variance, 1987 County Road
D East
K. AWARD OF BIDS
L. ADMINISTRATIVE PRESENTATIONS
M. COUNCIL PRESENTATIONS
N. ADJOURNMENT
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk’s Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
– elected officials, staff and citizens. It is hoped that by following these simple rules, everyone’s opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.
March 12, 2012
City Council Meeting Minutes 1
Item E1
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 p.m., Monday, March 12, 2012
Council Chambers, City Hall
Meeting No. 05-12
A. CALL TO ORDER
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 7:02 p.m. by Mayor Rossbach.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
Will Rossbach, Mayor Present
Robert Cardinal, Councilmember Present
Kathleen Juenemann, Councilmember Present
Marvin Koppen, Councilmember Present
James Llanas, Councilmember Present
D. APPROVAL OF AGENDA
M1 Listening Forum
Councilmember Llanas moved to approve the agenda as amended.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
E. APPROVAL OF MINUTES
1. Approval of February 27, 2012 City Council Workshop Minutes
Councilmember Juenemann moved to approve the February 27, 2012 City Council Workshop
Minutes as submitted.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
2. Approval of February 27, 2012 City Council Meeting Minutes
Councilmember Juenemann noted a change on packet page number 8, agenda item H1; change
SCH to SEH. Also a change on packet page number 10, agenda item M4; add Juenemann after
councilmember.
Councilmember Llanas moved to approve the February 27, 2012 City Council Meeting Minutes as
amended.
Seconded by Councilmember Juenemann Ayes – All
Packet Page Number 1 of 120
March 12, 2012
City Council Meeting Minutes 2
The motion passed.
F. APPOINTMENTS AND PRESENTATIONS
1. Appreciation of Century College Biology Department for Service Learning
Partnership
Natural Resource Coordinator Gaynor gave a brief report highlighting the partnership that the City
has with the College, expressing her gratitude for their efforts in cleaning up the city while
learning about natural resource management. The council thanked instructors Joy Cedarleaf and
Brenda Lyseng from Century College.
2. Swearing In of Police Officer John Carnes
After Deputy Police Chief Kvam introduced officer John Carnes, City Clerk Guilfoile swore him
into service.
3. Boy Scout Troop 50
Roman Smith spoke before the council indicating that the troop was present as a part of earning
their communications badge.
G. CONSENT AGENDA
After receiving additional information, Councilmember Juenemann moved to approve agenda
items G1-G4.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
1. Approval of Claims
Councilmember Juenemann moved to approve the Approval of Claims.
ACCOUNTS PAYABLE:
$ 295,295.44 Checks # 86535 thru # 86569
dated 2/28/12
$ 449,508.37 Disbursements via debits to checking account
dated 2/21/12 thru 2/24/12
$ 907,774.04 Checks # 86571 thru # 86626
dated 2/24/12 thru 3/6/12
$ 293,537.14 Disbursements via debits to checking account
dated 2/27/12 thru 3/2/12
$ 1,946,114.99 Total Accounts Payable
Packet Page Number 2 of 120
March 12, 2012
City Council Meeting Minutes 3
PAYROLL
$ 527,583.41 Payroll Checks and Direct Deposits dated 3/2/12
$ 2,650.89 Payroll Deduction check # 9985891 thru # 9985895
dated 3/2/12
$ 530,234.30 Total Payroll
$ 2,476,349.29 GRAND TOTAL
Seconded by Councilmember Koppen Ayes – All
The motion passed.
2. Approval to Accept Grant for Geophysical Survey at Gladstone Savanna
Councilmember Juenemann moved to approve to Accept the Grant for Geophysical Survey at
Gladstone Savanna
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of Resolution Accepting Donation from Friends of Maplewood Nature
Center
Councilmember Juenemann moved to approve the Resolution Accepting the Donation from
Friends of Maplewood Nature Center.
RESOLUTION 12-3-693
ACCEPTANCE OF DONATION
WHEREAS the City of Maplewood and the Parks and Recreation Department has
received a donation of 30 pair of snowshoes to the Maplewood Nature Center.
NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council authorizes the
City of Maplewood, Parks and Recreation Department to accept this donation.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
4. Approval of Resolution Defining Precinct Boundaries As a Result of the 2012 State of
Minnesota Redistricting
Councilmember Juenemann moved to approve the Resolution Defining Precinct Boundaries as a
Result of the 2012 State of Minnesota Redistricting.
RESOLUTION 12-3-694
AMENDING AND DEFINING PRECINCT BOUNDARIES
Packet Page Number 3 of 120
March 12, 2012
City Council Meeting Minutes 4
WHEREAS, new legislative district boundaries were established on February 21, 2012,
and
WHEREAS, Minn. Stat. § 204B.14, subd 3 requires each city to reestablish its precinct
boundaries no later than 19 weeks before the 2012 state primary, and
WHEREAS, this redistricting causes changes in the present City of Maplewood
established precincts.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Maplewood, Minnesota,
does hereby define the affected precinct boundaries as follows:
Precinct No. 4 MAPLEWOOD FIRE STATION #2 GLADSTONE
Larpenteur Avenue on the South, East on Larpenteur to Birmingham; North on
Birmingham to Frost Avenue; East on Frost Avenue to Barclay Street; North on
Barclay Street to Gateway Trail; West on Gateway Trail to Highway 61; South
on Highway 61 to Larpenteur Avenue
Precinct No. 7 FIRST EVENGELICAL CHURCH
County Road C on the South; County Road D on North; East to Southlawn;
South to Mesabi; East to White Bear Avenue; West to Little Canada/Maplewood
Boundary Line
Precinct No. 8 RAMSEY COUNTY LIBRARY
County Road C and North St. Paul/Maplewood Boundary Line on the South;
White Bear Avenue West to Mesabi to West Southlawn; North to County Road
D; West to Bruce Vento Trail; Highway 694 on North
Precinct No. 9 MAPLEWOOD COMMUNITY CENTER
Gateway Trail the South; Highway 36 on the North; Hazelwood Street on the
West; Ariel Street on East
Precinct No. 10 MAPLEWOOD CITY HALL (WILL BE MOVED TO BE HELD AT THE
COMMUNITY CENTER)
Larpenteur Avenue on the South; Birmingham to Frost on the West; East on
Frost to Barclay: North on Barclay to Gateway Trail; Gateway Trail on North;
North St. Paul/Maplewood Boundary on East; to North St. Paul Road East on
Holloway Avenue to McKnight; McKnight Road South to Larpenteur Avenue
Precinct No. 11 MAPLEWOOD MIDDLE SCHOOL
Union Pacific Railroad on South; North St. Paul/Maplewood Boundary Line on
North; McKnight Road on West; Century Avenue on East
Precinct No. 12 BEAVER LAKE SCHOOL
Maryland on South; Union Pacific Railroad on North; McKnight Road on West;
Century Avenue on the East
Precinct No. 13 EAST COUNTY LINE NO. 1
Highway 94 on the South; Maryland on North; McKnight Road on West; Century
Avenue on East
BE IT FURTHER RESOLVED, the Council of the City of Maplewood hereby reestablishes
the following precinct boundaries, effective on August 14, 2012;
Packet Page Number 4 of 120
March 12, 2012
City Council Meeting Minutes 5
Precinct No. 1 MAPLEWOOD FIRE STATION #3 PARKSIDE
Larpenteur Avenue on the South; County Road B to the North; Rice Street to
the West; McMenemy Street to the East
Precinct No. 2 ST. JEROME'S SCHOOL
Larpenteur on the South; McMenemy Street to the West; Highway 36 on the
North to Desoto Street; Southerly to Roselawn Avenue; Easterly on Roselawn
Avenue to Highway 61; South on Highway 61 to Larpenteur Avenue
Precinct No. 3 EDGERTON SCHOOL
Roselawn Avenue on the South; Highway 36 on the North; DeSoto Street on
the West; Highway 61 on the East
Precinct No. 5 GLADSTONE COMMUNITY CENTER
Gateway Trail; Highway 36 on the North; Highway 61on the West; Hazelwood
Street on the East
Precinct No. 6 MAPLEWOOD FIRE STATEION #7 HAZELWOOD
Highway 36 on the South; County Road C on the North; Arcade Street and
Keller Parkway on the West; White Bear Avenue on the East
Precinct No. 14 CARVER SCHOOL
Lower Afton Road on the South; Highway 94 on North; McKnight Road on
West; Century Avenue on East
Precinct No. 15 LUTHERAN CHURCH OF PEACE
Linwood Avenue on South; Lower Afton Road on North; McKnight Road on
West; Century Avenue on East
Precinct No. 16 MAPLEWOOD FIRE STATION #4 EAST COUNTY LINE
Ramsey County/Washington County Boundary on the South; Linwood on North;
McKnight Road on West; Ramsey/Washington Co. Boundary on East
BE IT FURTHER RESOLVED that the city clerk be instructed to send notice of this act to
the Ramsey County Elections Office and the Minnesota secretary of state, and
BE IT FURTHER RESOLVED that the city clerk be instructed to post notice of this act.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
H. PUBLIC HEARING
None
I. UNFINISHED BUSINESS
1. Approval of Stop Sign Removals at Ruth Street and Price Avenue
Assistant City Engineer Love presented the staff report and answered questions of the council.
Packet Page Number 5 of 120
March 12, 2012
City Council Meeting Minutes 6
Councilmember Llanas moved to approve the staff recommendations to remove the stop signs on
Ruth Street at Price Avenue and Leave the Stop Signs on Price Avenue at Ruth Street.
Seconded by Councilmember Juenemann Ayes – Mayor Rossbach, Council Members
Cardinal, Juenemann, and Llanas
Nays - Councilmember Koppen
The motion passed.
2. Second Reading of the Ordinance Adopting the Republication of the City Code of
Ordinances
City Clerk Guilfoile presented that staff report and answered questions of the council.
Councilmember Llanas moved to approve the Second Reading of the Ordinance Adopting the
Republication of the City Code of Ordinances.
ORDINANCE NO 919
An Ordinance Adopting and Enacting the Republication of the City Code of Ordinances for the
City of Maplewood, Providing for the Repeal of Certain Ordinances Not Included Therein:
Providing a Penalty for the Violation Thereof; Providing for the Manner of Amending Such Code:
and Providing When Such Code and This Ordinance Shall Become Effective
BE IT ORDAINED BY THE CITY OF MAPLEWOOD:
Section 1. The Code entitled "The Maplewood City Code," published by Municipal Code
Corporation, consisting of Chapters 1 through 44, each inclusive, is adopted.
Section 2. All ordinances of a general and permanent nature enacted on or before July
11, 2011, and not included in the Code or recognized and continued in force by reference therein,
are repealed.
Section 3. The repeal provided for in section 2 hereof shall not be construed to revive any
ordinance or part thereof that has been repealed by a subsequent ordinance that is repealed by
this ordinance.
Section 4. Unless another penalty is expressly provided, every person convicted of a
violation of any provision of the Code or any ordinance, rule or regulation adopted or issued in
pursuance thereof shall be punished by a fine of not more than $1,000.00 or imprisonment for not
more than 90 days or by both fine and imprisonment. Each act of violation and each day upon
which any such violation shall continue or occur shall constitute a separate offense. The penalty
provided by this section, unless another penalty is expressly provided, shall apply to the
amendment of any Code section, whether or not such penalty is reenacted in the amendatory
ordinance. In addition to the penalty prescribed above, the City of Maplewood may pursue other
remedies such as abatement of nuisances, injunctive relief and revocation of licenses or permits.
Section 5. Additions or amendments to the Code when passed in such form as to indicate
the intention of the City of Maplewood to make the same a part of the Code shall be deemed to
be incorporated in the Code, so that reference to the Code includes the additions and
amendments.
Packet Page Number 6 of 120
March 12, 2012
City Council Meeting Minutes 7
Section 6. Ordinances adopted after July 11, 2011 that amend or refer to ordinances that
have been codified in the Code shall be construed as if they amend or refer to like provisions of
the Code.
Section 7. This ordinance shall become effective upon the second reading and
subsequent publication of the same.
Seconded by Councilmember Juenemann Ayes – All
The motion passed.
J. NEW BUSINESS
1. Review the Annual Report and Work Plan for the Maplewood Residential Recycling
Program
Environmental Planner Finwall presented the staff report and answered questions of the council.
Willie Tennis addressed the council regarding the specifics of the work plan and pilot program.
Matt Saiko a Tennis Sanitation Employee addressed the council to present the recycling cart pilot
program and answered questions of the council.
The following people spoke:
1. David Shelling
2. Mark Bradley
2. TH 36/English Street Interchange Improvement, City Project 09-08, Resolution
Authorizing Final Design Consulting Services
Assistant City Manager/Public Works Director Ahl presented the staff report and answered
questions of the council.
Councilmember Llanas moved to approve the Resolution Authorizing SEH, Inc. and Kimley-Horn
and Associates to perform the final design services in an amount of $593,000 and $635,860
respectively, for the TH 36/English Street Interchange Improvement, City Project 09-08.
RESOLUTION 12-3-695
AUTHORIZING FINAL DESIGN CONSULTING SERVICES
WHEREAS, the City has received approximately $7,350,000 in Surface Transportation
Program Funding and has worked cooperatively with project partners including Ramsey County,
Ramsey-Washington Metro Watershed, and Mn/DOT in securing additional funding for the TH
36/English Street Interchange Improvement, City Project 09-08.
AND WHEREAS, final design consulting services are required for the next phase of the
improvement project, and SEH, Inc. and Kimley-Horn and Associates have provided previous
work on this project and have presented a work orders to continue project implementation which
provides the best value to the City and its project partners;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, as follows:
1. The City’s pool consultants, SEH, Inc. and Kimley-Horn and Associates are the designated
engineering consulting firms for the final design services for project implementation and the
Packet Page Number 7 of 120
March 12, 2012
City Council Meeting Minutes 8
City shall execute the attached work orders in an amount of $593,800 and $635,860
respectively, in order to complete said final design services.
Adopted by the City Council this 12th day of March 2012.
Seconded by Councilmember Koppen Ayes – All
The motion passed.
3. Approval of an Ordinance Regulating the Possession, Sale and Consumption of
Tobacco and Tobacco Related Devices and Products, Repealing Chapter 14, Article
XVIII
City Clerk Guilfoile presented the staff report and answered questions of the council. Katie
Engman from the North Suburban Tobacco Compliance Check Project and Ramsey Tobacco
Coalition addressed and answered questions of the council.
The following people spoke:
Adel (Sam) Salem, Manager of Smoke4Less, Maplewood
Calid Chehouri, Maplewood
Councilmember Juenemann moved to approve the First Reading of the Ordinance Regulating the
Possession, Sale and Consumption of Tobacco and Tobacco Related Devices and Products,
Repealing Chapter 14, Article XVIII.
Seconded by Councilmember Llanas Ayes – All
The motion passed.
K. AWARD OF BIDS
None.
L. ADMINISTRATIVE PRESENTATIONS
None.
M. COUNCIL PRESENTATIONS
1. Listening Forum
Councilmember Llanas reminded residents that just prior to each regular scheduled council
meeting at 6:30 p.m. is a listening forum. The listening forum is an opportunity for residents to
speak with the council about items may or may not be on the agenda. He encouraged residents
to get involved in the community.
N. ADJOURNMENT
Mayor Rossbach adjourned the meeting at 9:24 p.m.
Packet Page Number 8 of 120
AGENDA ITEM F1
AGENDA REPORT
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
SUBJECT: Presentation of 2011 AMBO Award to Maplewood Building
Inspections Department
DATE: March 15, 2012, for the CC meeting of March 26, 2012
INTRODUCTION:
The Association of MN Building Officials (AMBO) has elected Maplewood as the City of the year
for 2011. AMBO respects and appreciates the contribution of your building department
employees to the good of building officials in the State of Minnesota. Representatives from
AMBO and the International Code Council would like to present the award to the Maplewood
City Council in honor of your support for your building department.
BACKGROUND
Jason Brash:
Mr. Brash has been involved the International Residential Building Code Development
committee for the last year. This is one of the best ways to stay abreast of the code provisions
while maintaining the integrity of the code itself. Jason has gone through the Building
Inspections Technology Associates Degree program and is a valuable asset to your building
Department team.
David Swan:
Mr. Swan is the Chairman of the Building Code Uniformity Committee and has been since 2005.
He works diligently with the Minnesota Code Officials to understand the code provisions and
helps to ensure interpretations of these provisions are consistent state wide. Mr. Swan has also
been involved extensively with Energy Code Committees and also holds an Associate Degree in
Building Inspection Technology.
Nicholas Carver:
Mr. Carver is currently the Vice Chairman of the AMBO Code Development committee, and the
Green Building / Energy Code subcommittee chairman. Mr. Carver has been instrumental in
the International Code Council’s (ICC) Green Building Code creation; he currently sits on the
ICC Green Building Code Committee which is a very prestigious position, and he assisted in
developing the ICC Green Building Certification exam.
Mr. Carver is a pioneer in the field of Green Building and sustainability and he has developed on
his own a full day seminar that he presented to MN Building Officials six times in 2011.
David Fisher:
Mr. Fisher is the past president of both the local 10K Lakes association and the statewide
Association of Minnesota Building Officials. His contribution to both of these organizations is
remarkable as he has assisted in various executive positions on his way to leadership. Most
recently he has been appointed to State of Minnesota Board of Architecture, Engineering, Land
Packet Page Number 9 of 120
Surveying, Landscape Architecture, Geoscience and Interior Design. Mr. Fisher is an
outstanding leader and a great role model for Building Officials in the State of Minnesota.
All of your building department staff hold International certifications in their respective
disciplines. Your Building Department is being recognized for ensuring the Safety of
Maplewood’s built environment. They are the silent heros, the first preventers. When they do
their job well, nothing happens.
Congratulations!
RECOMMENDED ACTION
Please accept this award in honor of the effort and integrity of your building department team.
We want to bring to your attention the pride shared Statewide for the contributions they make to
the safety of your residents and the State of Minnesota.
Packet Page Number 10 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
AGENDA NO.G-1
TO:City Council
FROM:Finance Manager
RE:APPROVAL OF CLAIMS
DATE:
351,048.33$ Checks #86628 thru # 86666
dated 3/9/12 thru 3/13/12
422,591.07$ Disbursements via debits to checking account
dated 3/5/12 thru 3/9/12
127,154.15$ Checks # 86667 thru # 86702
dated 3/12/12 thru 3/20/12
232,221.19$ Disbursements via debits to checking account
dated 3/12/12 thru 3/16/12
1,133,014.74$ Total Accounts Payable
495,774.33$ Payroll Checks and Direct Deposits dated 3/16/12
2,210.89$ Payroll Deduction check # 9985916 thru # 9985920
dated 3/16/12
497,985.22$ Total Payroll
1,630,999.96$ GRAND TOTAL
sb
attachments
Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
PAYROLL
AGENDA REPORT
March 26, 2012
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
Packet Page Number 11 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
Check Description Amount
86628 04842 ZUMBA INSTRUCTION - FEB 240.00
86629 00131 BUCKET TRUCK RENTAL 3,633.75
86630 00240 APPLICANT BACKGROUND CHECKS 65.33
86631 00353 STATIONERY ORDER FOR 2012 8,566.13
86632 02728 PROJ 09-08 PROF SRVS THRU 1/31 56,764.21
02728 PROJ 04-21 PROF SRVS THRU 1/31 12,091.93
02728 PROJ 08-13 PROF SRVS THRU 1/31 3,890.19
86633 01202 MAPLEWOOD MONTHLY - MARCH 9,946.45
86634 04265 ZUMBA INSTRUCTION - FEB 572.00
86635 01337 FLEET SUPPORT FEE - FEB 414.96
86636 04192 EMS BILLING - FEB 3,509.00
86637 03334 WINTER PATCHING MATERIAL 180.62
86638 01190 ELECTRIC UTILITY 13,348.99
01190 ELECTRIC UTILITY 205.37
01190 ELECTRIC UTILITY 184.76
01190 ELECTRIC UTILITY 124.24
01190 ELECTRIC UTILITY 67.95
01190 ELECTRIC UTILITY 13.54
01190 ELECTRIC UTILITY -50.00
86639 04993 FIRE TRUCK MODIFICATION-DOWNPMT 19,750.00
86640 04851 LICENSING AGREEMENT 2012 320.00
86641 04549 ZUMBA INSTRUCTION FEB NSP 206.00
86642 03619 PROJ 11-14 SEWER TELEVISING 180.00
03619 PROJ 11-14 SEWER TELEVISING 180.00
03619 PROJ 11-14 SEWER TELEVISING 180.00
03619 PROJ 11-14 SEWER TELEVISING 180.00
86643 04374 AMBUTRAK LICENSE FEE 399.00
86644 04846 MEDICAL SUPPLIES 35.09
86645 03968 EMERGENCY BARRICADES/FLASHERS LED 1,802.18
86646 04992 2011 AUDIT 9,000.00
86647 00827 WORK COMP QUARTERLY APR-JUN 105,371.75
00827 INSURANCE QTR PREMIUM APR-JUN 46,544.50
86648 00857 SAFETY & LOSS CONTROL WORKSHOP 20.00
86649 00983 LEASE PMT 02/15/12 TO 03/15/12 864.62
86650 04038 MCC KITCHEN CLEANING 1,603.12
86651 04849 TEXAS HOLD'EM INSTRUCTOR - FEB 108.00
86652 00001 REFUND JENSEN HP BENEFIT 660.00
86653 00001 REFUND M MEEHAN TRANS MEDIC 81.66
86654 00001 REFUND KRUSE BCBS BENEFIT 60.00
86655 00001 REFUND M HORTON BCBS BENEFIT 20.00
86656 00001 REFUND M VANG HP BENEFIT 20.00
86657 04581 SUBSCRIPTION FOR LETS - MARCH 150.00
86658 04964 ACUPUNCTURIST - FEB 150.00
86659 00264 REIMB FOR MILEAGE 3/1 31.64
86660 04883 BLUE CARD TRAIN THE TRAINER 4,000.00
86661 01836 SRVS PROVIDED TO PD - MARCH 3,798.00
01836 REPLACEMENT OF STREETLIGHT 1,595.79
01836 CUSTOM PRINTING 1,456.76
86662 04965 CERAMICS INSTRUCTOR - DEC 2011 350.00
04965 CERAMICS INSTRUCTOR - FEB 312.50
04965 CERAMICS INSTRUCTOR - JAN 275.00
86663 01578 SAFETY GLOVES 250.80
01578 INSULATED HELMET LINERS 69.00
Check Register
City of Maplewood
03/09/2012
Date Vendor
03/13/2012 MARY JOSEPHINE ANDERSON
03/13/2012 KIMLEY-HORN & ASSOCIATES INC
03/13/2012 KIMLEY-HORN & ASSOCIATES INC
03/13/2012 KIMLEY-HORN & ASSOCIATES INC
03/13/2012 ASPEN EQUIPMENT CO
03/13/2012 C.S.C. CREDIT SERVICES
03/13/2012 CURTIS 1000, INC. - MINNESOTA
03/13/2012 TRANS-MEDIC
03/13/2012 UNIQUE PAVING MATERIALS CORP
03/13/2012 XCEL ENERGY
03/13/2012 NYSTROM PUBLISHING CO INC
03/13/2012 MARIA PIRELA
03/13/2012 RAMSEY COUNTY-PROP REC & REV
03/13/2012 XCEL ENERGY
03/13/2012 XCEL ENERGY
03/13/2012 XCEL ENERGY
03/13/2012 XCEL ENERGY
03/13/2012 XCEL ENERGY
03/13/2012 XCEL ENERGY
03/13/2012 DRAIN KING INC
03/13/2012 DRAIN KING INC
03/13/2012 DRAIN KING INC
03/09/2012 ELITE-CUSTOM TRANSPORTERS &
03/13/2012 BMI
03/13/2012 JAN ALICE CAMPBELL
03/13/2012 HIGHWAY TECHNOLOGIES, INC
03/13/2012 KDV
03/13/2012 L M C I T
03/13/2012 DRAIN KING INC
03/13/2012 EMS TECHNOLOGY SOLUTIONS, LLC
03/13/2012 HEALTHEAST
03/13/2012 METRO-CLEANING SERVICES, INC.
03/13/2012 RICHARD NIELSEN
03/13/2012 ONE TIME VENDOR
03/13/2012 L M C I T
03/13/2012 LEAGUE OF MINNESOTA CITIES
03/13/2012 METRO SALES INC
03/13/2012 ONE TIME VENDOR
03/13/2012 ORION SYSTEMS/NETWORKS
03/13/2012 POINTS TO HEALTH LLC
03/13/2012 ONE TIME VENDOR
03/13/2012 ONE TIME VENDOR
03/13/2012 ONE TIME VENDOR
03/13/2012 CITY OF ST PAUL
03/13/2012 CITY OF ST PAUL
03/13/2012 SANDRA JEAN STAUNER
03/13/2012 TERRIE RAMEAUX
03/13/2012 SPRING LAKE PARK FIRE DEPT INC
03/13/2012 CITY OF ST PAUL
03/13/2012 T R F SUPPLY CO.
03/13/2012 SANDRA JEAN STAUNER
03/13/2012 SANDRA JEAN STAUNER
03/13/2012 T R F SUPPLY CO.
Packet Page Number 12 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
86664 04528 ZUMBA INSTRUCTION - FEB 247.50
86665 02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 431.25
02464 PAYING AGENT FEES 425.00
02464 PAYING AGENT FEES 402.50
86666 01730 HYDROMATIC 58 FX 40 HP PUMPS 35,316.00
03/13/2012 SARA M. R. THOMPSON
03/13/2012 US BANK
03/13/2012 W.W. GOETSCH ASSOCIATES, INC.
351,048.3339Checks in this report.
03/13/2012 US BANK
03/13/2012 US BANK
03/13/2012 US BANK
Packet Page Number 13 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
Transmitted Settlement
Date Date Payee Description Amount
3/1/2012 3/5/2012 U.S. Treasurer Federal Payroll Tax 97,604.74
3/1/2012 3/5/2012 P.E.R.A.P.E.R.A.90,999.33
3/2/2012 3/5/2012 MN State Treasurer Drivers License/Deputy Registrar 55,225.99
3/1/2012 3/6/2012 MidAmerica - ING HRA Flex plan 14,594.70
3/1/2012 3/6/2012 Labor Unions Union Dues 1,843.00
3/5/2012 3/6/2012 MN State Treasurer Drivers License/Deputy Registrar 34,406.60
3/1/2012 3/7/2012 MN State Treasurer State Payroll Tax 20,915.36
3/6/2012 3/7/2012 MN State Treasurer Drivers License/Deputy Registrar 31,234.66
3/7/2012 3/8/2012 MN State Treasurer Drivers License/Deputy Registrar 40,394.74
3/1/2012 3/9/2012 Optum Health DCRP & Flex plan payments 5,643.35
3/8/2012 3/9/2012 MN State Treasurer Drivers License/Deputy Registrar 27,926.10
3/8/2012 3/9/2012 MN Dept of Natural Resources DNR electronic licenses 1,802.50
TOTAL 422,591.07
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 14 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
Check Description Amount
86667 02464 FUNDS FOR ATMS 10,000.00
86668 00001 J NOTEBAART - POLICE RESERVE 154.00
86669 01973 CAR WASHES - FEB 100.00
86670 02396 REIMB FOR PARKING & MILEAGE 47.52
86671 00393 MONTHLY SURTAX - FEB 13644123035 2,777.86
86672 01202 PARK & RECREATION BROCHURE - FEB 10,936.31
86673 01337 911 DISPATCH SRVS - FEB 27,409.41
01337 FLEET SUPPORT FEE - FEB 455.52
86674 04845 RECYCLING - FEB 27,499.50
86675 03334 PATCH MATERIALS 244.53
86676 01190 ELECTRIC & GAS UTILITY 757.18
86677 04047 CONTRACTED BRIDAL EXPO MODELS 300.00
86678 02624 TREATED ROAD SALT~17,287.47
02624 TREATED ROAD SALT~6,416.38
86679 00420 POLICE VEHICLE CLEANING & DETAILING 364.20
86680 00547 DEPOSIT TONIC SOL-FA MCC JAN 11/12 1,600.00
86681 04989 GUITAR INSTRUCTION 352.00
86682 03597 REIMB FOR MILEAGE 2/21 - 3/12 13.60
86683 02506 SERVICE CALL LIFT STATION #6 266.21
86684 01605 PSYCHOLOGICAL EVALUATION FOR JOB 475.00
86685 02995 AWAIR/RIGHT TO KNOW TRAINING 540.00
86686 03808 REIMB FOR TAXES FOR CO RD D PROJ 65.35
86687 04973 SOUND TECH/RENTAL EQUIP MCC 3/16 600.00
86688 03270 BASKETBALL OFFICIALS 2/11 - 3/3 1,200.00
86689 01933 MUNICIPAL CODE REPUBLICATION 4,417.01
01933 REPRINTED SUPPLEMENT PAGES 657.22
86690 00001 REFUND P KOEGEL BCBS BENEFIT 300.00
86691 00001 REFUND C BENSON TRANS MEDIC 87.01
86692 00001 REFUND A LANGER DAILY ADMISSIONS 21.43
86693 00001 REFUND V OLSON BCBS BENEFIT 20.00
86694 00001 REFUND V COLLER PROG CANCELLED 9.00
86695 04954 BELLY DANCE INSTRUCTION 1/25-3/7 124.80
86696 01836 PRINTING FOR JAN & FEB 2,354.46
01836 CRIME LAB SERVICES - FEB 90.00
86697 02086 MEMBERSHIP DUES 450.00
86698 01522 D.O.T. INSPECTION DECALS 54.00
86699 01545 SRA 1ST HALF ASSESSMENT 2012 1,600.00
86700 01565 PARTS USED ON SWEEPER #703 472.86
86701 01669 FORFEITED VEHICLE & TOWING - FEB 1,418.32
86702 01876 COUNCIL-STAFF RETREAT 1/6 - 3/13 5,216.00
03/12/2012 US BANK
Check Register
City of Maplewood
03/16/2012
Date Vendor
03/20/2012 ONE TIME VENDOR
03/20/2012 ERICKSON OIL PRODUCTS INC
03/20/2012 SHANN FINWALL
03/20/2012 DEPT OF LABOR & INDUSTRY
03/20/2012 NYSTROM PUBLISHING CO INC
03/20/2012 RAMSEY COUNTY-PROP REC & REV
03/20/2012 RAMSEY COUNTY-PROP REC & REV
03/20/2012 TENNIS SANITATION LLC
03/20/2012 UNIQUE PAVING MATERIALS CORP
03/20/2012 XCEL ENERGY
03/20/2012 ASHLAND PRODUCTIONS
03/20/2012 CARGILL INCORPORATED
03/20/2012 CARGILL INCORPORATED
03/20/2012 DOWNTOWNER DETAIL CENTER
03/20/2012 G. L. BERG ENTERTAINMENT
03/20/2012 AARON GRAHAM GLADE
03/20/2012 MARY JO HOFMEISTER
03/20/2012 HUNT ELECTRIC CORP
03/20/2012 IFP TEST SERVICES INC
03/20/2012 INTEGRATED LOSS CONTROL INC
03/20/2012 ALAN H. KANTRUD
03/20/2012 LIGHTHOUSE RECORDS INC.
03/20/2012 MICHAEL A. MILLER/ISN
03/20/2012 MUNICIPAL CODE CORP
03/20/2012 MUNICIPAL CODE CORP
03/20/2012 ONE TIME VENDOR
03/20/2012 ONE TIME VENDOR
03/20/2012 ONE TIME VENDOR
03/20/2012 ONE TIME VENDOR
03/20/2012 ONE TIME VENDOR
03/20/2012 BERYIMAR PEROZO
03/20/2012 CITY OF ST PAUL
03/20/2012 CITY OF ST PAUL
03/20/2012 ST. PAUL AREA CHAMBER OF COMM
03/20/2012 STATE OF MINNESOTA
03/20/2012 SUBURBAN RATE AUTHORITY
127,154.1536Checks in this report.
03/20/2012 SWEEPER SERVICES
03/20/2012 TWIN CITIES TRANSPORT &
03/20/2012 WHAT WORKS INC
Packet Page Number 15 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
Transmitted Settlement
Date Date Payee Description Amount
3/9/2012 3/12/2012 MN State Treasurer Drivers License/Deputy Registrar 29,137.19
3/12/2012 3/13/2012 MN State Treasurer Drivers License/Deputy Registrar 32,335.43
3/13/2012 3/14/2012 MN State Treasurer Drivers License/Deputy Registrar 25,220.64
2/29/2012 3/15/2012 VANCO Billing fee 159.50
3/14/2012 3/15/2012 MN State Treasurer Drivers License/Deputy Registrar 25,943.23
3/9/2012 3/16/2012 US Bank VISA One Card*Purchasing card items 65,273.39
3/14/2012 3/16/2012 ICMA (Vantagepointe)Deferred Compensation 4,361.15
3/14/2012 3/16/2012 ING - State Plan Deferred Compensation 27,382.00
3/15/2012 3/16/2012 MN State Treasurer Drivers License/Deputy Registrar 21,129.66
3/15/2012 3/16/2012 MN Dept of Natural Resources DNR electronic licenses 1,279.00
TOTAL 232,221.19
*Detailed listing of VISA purchases is attached.
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Packet Page Number 16 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
Transaction Date Posting Date Merchant Name Transaction Amount Name
03/07/2012 03/09/2012 UNIFORMS UNLIMITED INC $101.64 CLINT ABEL
02/24/2012 02/27/2012 LA POLICE GEAR INC $128.22 MARK ALDRIDGE
03/01/2012 03/05/2012 LAKESHORE PLAYERS INC $340.00 MANDY ANZALDI
03/08/2012 03/09/2012 TARGET 00011858 $24.05 MANDY ANZALDI
03/05/2012 03/06/2012 BEST BUY MHT 00000109 $138.19 LONN BAKKE
03/02/2012 03/05/2012 LA POLICE GEAR INC $124.79 PAUL BARTZ
03/05/2012 03/07/2012 UNIFORMS UNLIMITED INC $84.57 PAUL BARTZ
02/24/2012 02/27/2012 EB *SPRINGSTED ACADEMI $40.00 GAYLE BAUMAN
02/24/2012 02/27/2012 DICK'S SPORTING GOODS $69.99 MARKESE BENJAMIN
03/01/2012 03/05/2012 OFFICE DEPOT #1090 $64.60 CHAD BERGO
02/25/2012 02/27/2012 BLUE RIBBON BAIT & TACKLE $12.81 OAKLEY BIESANZ
03/06/2012 03/08/2012 ACORN NATURALISTS-INTE $290.07 OAKLEY BIESANZ
02/29/2012 03/02/2012 FOOT LOCKER 25032 $130.00 JOHN BOHL
03/06/2012 03/07/2012 HENRIKSEN ACE HARDWARE $8.55 RON BOURQUIN
02/27/2012 02/28/2012 BEST BUY MHT 00000109 $21.40 NATHAN BURLINGAME
02/24/2012 02/27/2012 CURTIS 1000 INC.$482.74 SARAH BURLINGAME
02/27/2012 02/28/2012 NOODLES CO 313 $120.54 SARAH BURLINGAME
03/01/2012 03/02/2012 GE CAPITAL $43.92 SARAH BURLINGAME
03/01/2012 03/05/2012 THE STAR TRIBUNE CIRCULAT $244.40 SARAH BURLINGAME
03/02/2012 03/05/2012 FIRST SHRED $30.00 SARAH BURLINGAME
03/05/2012 03/07/2012 OFFICE DEPOT #1090 $54.16 SARAH BURLINGAME
03/07/2012 03/07/2012 MARIPOSA PUBLISHING $65.95 SARAH BURLINGAME
02/24/2012 02/27/2012 THE HOME DEPOT 2801 $106.05 SCOTT CHRISTENSON
02/27/2012 02/29/2012 THE HOME DEPOT 2801 ($39.30)SCOTT CHRISTENSON
02/27/2012 02/29/2012 THE HOME DEPOT 2801 $102.15 SCOTT CHRISTENSON
02/28/2012 03/01/2012 BARNES & NOBLE #2227 $91.06 SCOTT CHRISTENSON
03/02/2012 03/05/2012 VIKING ELECTRIC - CREDIT $105.04 SCOTT CHRISTENSON
03/02/2012 03/05/2012 WESCO - # 7649 $106.94 SCOTT CHRISTENSON
03/07/2012 03/09/2012 MENARDS 3022 $24.16 CHARLES DEAVER
03/07/2012 03/09/2012 MENARDS 3022 $10.24 CHARLES DEAVER
03/08/2012 03/09/2012 G&K SERVICES 182 $80.34 CHARLES DEAVER
03/08/2012 03/09/2012 BATTERIES PLUS #31 $136.54 JOSEPH DEMULLING
03/07/2012 03/08/2012 ANCOM COMMUNICATIONS INC $212.70 RICHARD DOBLAR
02/29/2012 03/01/2012 MENARDS 3059 $10.53 MICHAEL DUGAS
03/08/2012 03/09/2012 GAL*GALLS INC $80.98 MICHAEL DUGAS
03/01/2012 03/05/2012 WM EZPAY $477.43 LARRY FARR
03/02/2012 03/05/2012 WAL-MART $68.99 LARRY FARR
03/05/2012 03/06/2012 WM EZPAY $437.13 LARRY FARR
03/05/2012 03/06/2012 WM EZPAY $1,013.71 LARRY FARR
03/06/2012 03/07/2012 OWENS COMPANIES INC $4,537.95 LARRY FARR
03/06/2012 03/07/2012 OWENS COMPANIES INC $1,782.03 LARRY FARR
03/06/2012 03/07/2012 OWENS COMPANIES INC $3,698.00 LARRY FARR
03/08/2012 03/09/2012 G&K SERVICES 182 $303.70 LARRY FARR
03/08/2012 03/09/2012 G&K SERVICES 182 $515.82 LARRY FARR
02/28/2012 02/29/2012 BEST BUY MHT 00000109 $45.01 SHANN FINWALL
02/28/2012 02/29/2012 SPARTAN PROMOTIONAL GRP $100.00 DAVID FISHER
03/01/2012 03/01/2012 INT'L CODE COUNCIL INC $125.00 DAVID FISHER
03/06/2012 03/08/2012 KEEPRS INC 2 $200.00 MARCUS FORSYTHE
02/28/2012 02/29/2012 TOSHIBA BUSINESS SOLUTION $1,186.76 MYCHAL FOWLDS
02/28/2012 02/29/2012 TOSHIBA BUSINESS SOLUTION $840.34 MYCHAL FOWLDS
02/28/2012 02/29/2012 TOSHIBA BUSINESS SOLUTION $67.59 MYCHAL FOWLDS
02/28/2012 02/29/2012 TOSHIBA BUSINESS SOLUTION $329.14 MYCHAL FOWLDS
03/05/2012 03/07/2012 PROFIT SYSTEMS INC $2,944.98 MYCHAL FOWLDS
03/06/2012 03/07/2012 VERIZON WRLS MYACCT VN $2,464.16 MYCHAL FOWLDS
03/07/2012 03/08/2012 AMAZON.COM $340.79 MYCHAL FOWLDS
Packet Page Number 17 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
02/28/2012 02/29/2012 IDU*PUBLIC SECTOR $11.91 NICK FRANZEN
02/29/2012 03/01/2012 SHI CORP $224.41 NICK FRANZEN
03/08/2012 03/09/2012 HP SERVICES $405.47 NICK FRANZEN
03/06/2012 03/08/2012 UNIFORMS UNLIMITED INC $159.99 JOHN FRASER
03/06/2012 03/08/2012 UNIFORMS UNLIMITED INC $272.67 JOHN FRASER
02/29/2012 03/01/2012 U OF M CCE NONCREDIT $175.00 VIRGINIA GAYNOR
03/02/2012 03/05/2012 MINN FIRE SVC CERT BOARD $480.00 CLARENCE GERVAIS
03/05/2012 03/06/2012 CENTURY COLLEGE-CE $79.00 CLARENCE GERVAIS
03/05/2012 03/06/2012 CENTURY COLLEGE-CE $79.00 CLARENCE GERVAIS
02/29/2012 03/02/2012 WIRELESS ZONE WZ662 $37.48 KAREN GUILFOILE
03/01/2012 03/02/2012 RAINBOW FOODS 00088617 $70.35 KAREN GUILFOILE
03/01/2012 03/02/2012 IIMC $560.00 KAREN GUILFOILE
03/07/2012 03/08/2012 VZWRLSS*APOCC VISN $97.64 KAREN GUILFOILE
02/24/2012 02/27/2012 HENRIKSEN ACE HARDWARE $4.69 MARK HAAG
02/24/2012 02/27/2012 THE HOME DEPOT 2801 $53.65 MARK HAAG
03/08/2012 03/09/2012 HIRSHFIELDS/MAPLEWOOD $222.78 GARY HINNENKAMP
03/08/2012 03/09/2012 HENRIKSEN ACE HARDWARE $38.29 GARY HINNENKAMP
03/08/2012 03/09/2012 MENARDS 3059 $65.59 GARY HINNENKAMP
02/27/2012 02/28/2012 THE LIFEGUARD STORE $103.50 RON HORWATH
03/02/2012 03/02/2012 CONNEY SAFETY $484.19 RON HORWATH
03/03/2012 03/05/2012 WAL-MART $73.28 RON HORWATH
03/05/2012 03/07/2012 ALL POOLSIDE SERVICES $26.78 RON HORWATH
03/07/2012 03/09/2012 PRICE CHOPPER, INC $679.62 RON HORWATH
02/28/2012 02/29/2012 TOSHIBA BUSINESS SOLUTION $524.12 ANN HUTCHINSON
03/01/2012 03/02/2012 KNOWLAN'S MARKET #2 $18.99 ANN HUTCHINSON
03/02/2012 03/05/2012 ANDERSON'S MAPLE SYRUP, I $34.75 ANN HUTCHINSON
02/20/2012 02/28/2012 DALCO ENTERPRISES, INC $264.90 DAVID JAHN
03/06/2012 03/08/2012 SNAP LOCK INDUSTRIES $119.42 DAVID JAHN
03/08/2012 03/09/2012 MENARDS 3059 $15.96 DAVID JAHN
02/23/2012 02/27/2012 SHARROW LIFTING PRODUCTS $363.95 DON JONES
02/23/2012 02/27/2012 RED WING SHOE STORE $182.74 DON JONES
02/27/2012 02/28/2012 MSP COMMUNICATIONS $22.95 DUWAYNE KONEWKO
02/24/2012 02/27/2012 HP SERVICES $159.23 JASON KREGER
02/25/2012 02/27/2012 HP SERVICES $59.69 JASON KREGER
02/25/2012 02/27/2012 AMAZON MKTPLACE PMTS $48.98 JASON KREGER
02/26/2012 02/27/2012 HP DIRECT-PUBLICSECTOR $1,196.69 JASON KREGER
02/26/2012 02/27/2012 AMAZON.COM $25.15 JASON KREGER
02/29/2012 02/29/2012 HP DIRECT-PUBLICSECTOR $1,202.16 JASON KREGER
03/02/2012 03/05/2012 CDW GOVERNMENT $251.05 JASON KREGER
03/03/2012 03/05/2012 MS *MICROSOFT STORE $299.93 JASON KREGER
02/28/2012 02/29/2012 THE UPS STORE 2171 $9.36 NICHOLAS KREKELER
02/29/2012 03/01/2012 SAFETY KIDZ.COM $442.50 NICHOLAS KREKELER
02/24/2012 02/27/2012 UNIFORMS UNLIMITED INC $21.38 BRETT KROLL
02/27/2012 02/29/2012 STREICHER'S MO $87.63 DAVID KVAM
02/28/2012 02/29/2012 U OF M - BBE EROSION $130.00 RANDY LINDBLOM
02/24/2012 02/27/2012 ASPEN MILLS INC.$46.95 STEVE LUKIN
02/27/2012 02/28/2012 EMERGENCY AUTOMOTIVE $350.00 STEVE LUKIN
02/28/2012 03/01/2012 GENERAL PARTS, LLC $127.14 STEVE LUKIN
03/01/2012 03/02/2012 FIRST SHRED $35.00 STEVE LUKIN
03/05/2012 03/07/2012 METRO FIRE $235.79 STEVE LUKIN
03/05/2012 03/07/2012 WM EZPAY $200.76 STEVE LUKIN
03/07/2012 03/08/2012 EMERGENCY AUTOMOTIVE $339.50 STEVE LUKIN
03/06/2012 03/07/2012 BUST A CAP $27.00 JASON MARINO
02/23/2012 02/27/2012 GUNSTOP ENTERPRISES $400.00 JERROLD MARTIN
02/27/2012 02/29/2012 BILLS GUN SHOP & RANGE NO $32.08 JERROLD MARTIN
03/06/2012 03/08/2012 MILLS FLEET FARM #2,700 $32.13 JERROLD MARTIN
Packet Page Number 18 of 120
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03/01/2012 03/05/2012 UNIFORMS UNLIMITED INC $206.05 GLEN MCCARTY
03/01/2012 03/05/2012 UNIFORMS UNLIMITED INC $161.00 GLEN MCCARTY
03/08/2012 03/09/2012 THE SALVATION ARMY 11 $17.00 ALESIA METRY
02/27/2012 02/29/2012 WITMER PUBLIC SAFETY G $1,996.00 MICHAEL MONDOR
03/01/2012 03/02/2012 BOUND TREE MEDICAL LLC $5.12 MICHAEL MONDOR
03/06/2012 03/07/2012 BOUND TREE MEDICAL LLC $1,410.49 MICHAEL MONDOR
03/06/2012 03/07/2012 BOUND TREE MEDICAL LLC $8.19 MICHAEL MONDOR
03/07/2012 03/08/2012 BOUND TREE MEDICAL LLC $81.90 MICHAEL MONDOR
03/07/2012 03/08/2012 CENTURY COLLEGE-BO $564.00 MICHAEL MONDOR
03/07/2012 03/08/2012 NATL. REGISTRY OF EMTS $15.00 MICHAEL MONDOR
03/08/2012 03/09/2012 NATL. REGISTRY OF EMTS $15.00 MICHAEL MONDOR
02/24/2012 02/27/2012 THE MERRI ARTIST I $54.50 SHELLY NEPHEW
03/01/2012 03/05/2012 OFFICE DEPOT #1090 $54.22 SHELLY NEPHEW
03/01/2012 03/05/2012 OFFICE DEPOT #1170 $4.00 SHELLY NEPHEW
03/02/2012 03/05/2012 PERFORATEDPAPERCOM $55.37 SHELLY NEPHEW
03/05/2012 03/07/2012 PAPER PLUS-ROS00108803 $180.00 SHELLY NEPHEW
03/05/2012 03/07/2012 PAPER PLUS-ROS00108803 $360.00 SHELLY NEPHEW
03/05/2012 03/07/2012 PAPER PLUS-ROS00108803 $317.85 SHELLY NEPHEW
03/05/2012 03/07/2012 PAPER PLUS-ROS00108803 $180.00 SHELLY NEPHEW
03/05/2012 03/07/2012 PAPER PLUS-ROS00108803 $1,053.90 SHELLY NEPHEW
03/07/2012 03/09/2012 PAPER PLUS-ROS00108803 $315.96 SHELLY NEPHEW
02/29/2012 03/01/2012 ZAHL PMC $40.82 AMY NIVEN
03/02/2012 03/05/2012 OFFICE DEPOT #1090 $102.86 AMY NIVEN
03/05/2012 03/07/2012 OFFICE DEPOT #1105 $14.16 AMY NIVEN
03/08/2012 03/09/2012 G&K SERVICES 182 $1,280.82 AMY NIVEN
02/29/2012 03/01/2012 SHORE POWER INC $270.58 MICHAEL NYE
02/28/2012 03/01/2012 LTG POWER EQUIPMENT $3.40 ERICK OSWALD
03/01/2012 03/05/2012 OFFICE MAX $76.26 MARY KAY PALANK
02/24/2012 02/27/2012 CUMULUS MEDIA MINNEAPOLIS $1,050.00 CHRISTINE PENN
02/24/2012 02/27/2012 KARE $1,200.00 CHRISTINE PENN
02/25/2012 02/27/2012 TIGER OAK $1,200.00 CHRISTINE PENN
03/02/2012 03/05/2012 WEDDINGPAGES INC $300.00 CHRISTINE PENN
03/07/2012 03/08/2012 HEJNY RENTAL INC $362.11 CHRISTINE PENN
03/02/2012 03/05/2012 HP HOME STORE $36.40 PHILIP F POWELL
02/23/2012 02/27/2012 KATH FUEL OFFICE $113.24 STEVEN PRIEM
02/23/2012 02/27/2012 TOUSLEY FORD I27228006 $94.11 STEVEN PRIEM
02/24/2012 02/27/2012 TOUSLEY FORD I27228006 $56.53 STEVEN PRIEM
02/24/2012 02/27/2012 AUTO PLUS NO ST PAUL $31.27 STEVEN PRIEM
02/24/2012 02/27/2012 ZARNOTH BRUSH WORKS INC $1,119.52 STEVEN PRIEM
02/24/2012 02/27/2012 GOODYEAR AUTO SRV CT 6920 $52.00 STEVEN PRIEM
02/27/2012 02/28/2012 FACTORY MOTOR PARTS #19 $37.72 STEVEN PRIEM
02/27/2012 02/28/2012 FACTORY MTR PTS #1 $165.35 STEVEN PRIEM
02/27/2012 02/28/2012 AUTO PLUS NO ST PAUL $31.42 STEVEN PRIEM
02/27/2012 02/29/2012 TRI-STATE BOBCAT INC.$58.64 STEVEN PRIEM
02/27/2012 03/02/2012 BAUER BUILT TIRE 18 ($749.88)STEVEN PRIEM
02/28/2012 02/29/2012 FACTORY MTR PTS #1 $280.80 STEVEN PRIEM
02/28/2012 02/29/2012 FACTORY MTR PTS #1 $214.83 STEVEN PRIEM
02/28/2012 02/29/2012 CUMMINS NPOWER LLC $118.12 STEVEN PRIEM
02/29/2012 03/01/2012 AUTO PLUS NO ST PAUL $84.69 STEVEN PRIEM
03/01/2012 03/02/2012 TOWMASTER $387.61 STEVEN PRIEM
03/01/2012 03/02/2012 FACTORY MTR PTS #1 $35.64 STEVEN PRIEM
03/01/2012 03/02/2012 FACTORY MTR PTS #1 $71.28 STEVEN PRIEM
03/01/2012 03/02/2012 AUTO PLUS NO ST PAUL $14.70 STEVEN PRIEM
03/01/2012 03/02/2012 POLAR CHEVROLET MAZDA PAR $154.79 STEVEN PRIEM
03/01/2012 03/02/2012 BAUER BUILT TIRE 18 $166.62 STEVEN PRIEM
03/01/2012 03/02/2012 TRUCK UTILITIES INC $69.34 STEVEN PRIEM
Packet Page Number 19 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
03/01/2012 03/05/2012 TOUSLEY FORD I27228006 $441.31 STEVEN PRIEM
03/02/2012 03/05/2012 ZARNOTH BRUSH WORKS INC $1,119.52 STEVEN PRIEM
03/02/2012 03/05/2012 LITTLE FALLS MACHINE INC $490.90 STEVEN PRIEM
03/05/2012 03/06/2012 HENRIKSEN ACE HARDWARE $9.77 STEVEN PRIEM
03/05/2012 03/06/2012 POLAR CHEVROLET MAZDA PAR $217.69 STEVEN PRIEM
03/05/2012 03/06/2012 FORCE AMERICA DISTRIB LLC $18.79 STEVEN PRIEM
03/06/2012 03/07/2012 AUTO PLUS NO ST PAUL $85.90 STEVEN PRIEM
03/06/2012 03/07/2012 SAFELITE AUTOGLASS $177.50 STEVEN PRIEM
03/06/2012 03/07/2012 POLAR CHEVROLET MAZDA PAR $81.29 STEVEN PRIEM
03/06/2012 03/08/2012 WESTSIDE EQUIPMENT $373.00 STEVEN PRIEM
03/07/2012 03/08/2012 GOODYEAR AUTO SRV CT 6920 $52.00 STEVEN PRIEM
03/08/2012 03/09/2012 AUTO PLUS NO ST PAUL $203.16 STEVEN PRIEM
03/08/2012 03/09/2012 AUTO PLUS NO ST PAUL $166.20 STEVEN PRIEM
02/22/2012 02/27/2012 MED-FIT SYSTEMS, INC.$91.14 KELLY PRINS
02/24/2012 02/27/2012 THE HOME DEPOT 2801 $4.41 KELLY PRINS
03/01/2012 03/05/2012 WW GRAINGER $333.70 KELLY PRINS
03/02/2012 03/06/2012 FITNESS FACTORY OUTLET $30.00 KELLY PRINS
03/02/2012 03/07/2012 MED-FIT SYSTEMS, INC.$37.15 KELLY PRINS
03/05/2012 03/06/2012 EXCEL DRYER INC $38.00 KELLY PRINS
03/05/2012 03/07/2012 THE HOME DEPOT 2801 $86.73 KELLY PRINS
03/08/2012 03/09/2012 SS *SGSTORE $454.80 KELLY PRINS
02/27/2012 02/28/2012 HILLYARD INC MINNEAPOLIS $1,055.33 MICHAEL REILLY
03/05/2012 03/07/2012 SUBWAY 00052159 $110.00 LORI RESENDIZ
02/24/2012 02/27/2012 MN RECREATION AND PARK A $802.00 AUDRA ROBBINS
03/01/2012 03/02/2012 TARGET 00006197 $27.72 AUDRA ROBBINS
03/05/2012 03/07/2012 SPRINT STORE #226 $31.68 AUDRA ROBBINS
03/08/2012 03/09/2012 PAYPAL *ASHLANDPROD $200.00 AUDRA ROBBINS
02/24/2012 02/27/2012 HENRIKSEN ACE HARDWARE $3.79 ROBERT RUNNING
02/28/2012 02/29/2012 GOVTTRNGSVC ($190.00)DEB SCHMIDT
03/01/2012 03/02/2012 LILLIE SUBURBAN NEWSPAPE $54.00 DEB SCHMIDT
03/02/2012 03/05/2012 PANERA BREAD #1305 $192.62 DEB SCHMIDT
03/02/2012 03/05/2012 T-MOBILE.COM*PAYMENT $27.84 DEB SCHMIDT
03/06/2012 03/07/2012 GETTY IMAGES $1,299.00 DEB SCHMIDT
02/27/2012 02/29/2012 ON SITE SANITATION INC $39.28 SCOTT SCHULTZ
02/28/2012 03/01/2012 USA MOBILITY WIRELE $16.12 SCOTT SCHULTZ
03/06/2012 03/08/2012 OFFICE DEPOT #1090 $81.52 ANDREA SINDT
03/06/2012 03/07/2012 KOHL'S #0052 $190.93 JOSEPH STEINER
02/24/2012 02/27/2012 ATOM $600.00 JOANNE SVENDSEN
03/05/2012 03/06/2012 PAYPAL *GRACIESTORE $1,990.00 JOANNE SVENDSEN
03/02/2012 03/05/2012 NATURES IMAGE CUSTOM FRAM $211.68 BRIAN TAUZELL
03/04/2012 03/05/2012 MINNESOTA LAW ENFORCEMENT $500.00 JOE TRAN
03/04/2012 03/05/2012 MINNESOTA LAW ENFORCEMENT $450.00 JOE TRAN
03/04/2012 03/05/2012 MINNESOTA LAW ENFORCEMENT $500.00 JOE TRAN
02/24/2012 02/27/2012 JCPENNEY STORE 2864 $100.00 JOSEPH TRAN
03/01/2012 03/02/2012 GPM*GOJO HANDS FRE $25.90 KAREN WACHAL
$65,273.39
Packet Page Number 20 of 120
S:\FINANCE\APPROVAL OF CLAIMS\2012\AprClms - 3-9-12 and 3-16-12
CHECK #CHECK DATE EMPLOYEE NAME
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
AMOUNT
03/16/12 CARDINAL, ROBERT 435.16
03/16/12 LLANAS, JAMES 435.16
03/16/12 ROSSBACH, WILLIAM 494.44
03/16/12 JUENEMANN, KATHLEEN 435.16
03/16/12 KOPPEN, MARVIN 435.16
03/16/12 AHL, R. CHARLES 5,008.64
03/16/12 ANTONEN, JAMES 5,300.00
03/16/12 STRAUTMANIS, MARIS 208.00
03/16/12 VALLE, EDWARD 50.00
03/16/12 CHRISTENSON, SCOTT 1,981.35
03/16/12 FARR, LARRY 3,061.16
03/16/12 BURLINGAME, SARAH 1,986.11
03/16/12 KANTRUD, HUGH 184.62
03/16/12 BAUMAN, GAYLE 4,044.92
03/16/12 ANDERSON, CAROLE 2,857.39
03/16/12 JAHN, DAVID 2,061.31
03/16/12 RAMEAUX, THERESE 3,061.16
03/16/12 KELSEY, CONNIE 2,594.81
03/16/12 RUEB, JOSEPH 2,642.60
03/16/12 DEBILZAN, JUDY 1,290.00
03/16/12 JACKSON, MARY 2,161.34
03/16/12 NEPHEW, MICHELLE 1,444.33
03/16/12 SCHMIDT, DEBORAH 2,746.39
03/16/12 ARNOLD, AJLA 256.17
03/16/12 GUILFOILE, KAREN 4,207.64
03/16/12 CORTESI, LUANNE 1,095.62
03/16/12 LARSON, MICHELLE 1,801.35
03/16/12 SPANGLER, EDNA 1,118.73
03/16/12 THOMFORDE, FAITH 864.00
03/16/12 OSTER, ANDREA 1,907.48
03/16/12 RICHTER, CHARLENE 941.61
03/16/12 MECHELKE, SHERRIE 1,140.33
03/16/12 MOY, PAMELA 1,520.44
03/16/12 CORCORAN, THERESA 1,900.55
03/16/12 KVAM, DAVID 4,209.55
03/16/12 SCHOENECKER, LEIGH 1,569.35
03/16/12 WEAVER, KRISTINE 2,329.19
03/16/12 SVENDSEN, JOANNE 2,101.79
03/16/12 THOMALLA, DAVID 4,961.38
03/16/12 PALANK, MARY 1,905.17
03/16/12 POWELL, PHILIP 2,882.46
03/16/12 YOUNG, TAMELA 1,900.55
Packet Page Number 21 of 120
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03/16/12 ALDRIDGE, MARK 3,101.27
03/16/12 BAKKE, LONN 2,937.06
03/16/12 ABEL, CLINT 2,878.21
03/16/12 BENJAMIN, MARKESE 2,819.55
03/16/12 BIERDEMAN, BRIAN 4,813.94
03/16/12 BARTZ, PAUL 3,204.83
03/16/12 BELDE, STANLEY 2,990.84
03/16/12 COFFEY, KEVIN 2,878.21
03/16/12 CROTTY, KERRY 3,611.20
03/16/12 BOHL, JOHN 3,151.33
03/16/12 BUSACK, DANIEL 3,653.32
03/16/12 DUGAS, MICHAEL 3,515.15
03/16/12 ERICKSON, VIRGINIA 1,111.33
03/16/12 DEMULLING, JOSEPH 2,845.55
03/16/12 DOBLAR, RICHARD 3,925.54
03/16/12 FRASER, JOHN 3,204.83
03/16/12 FRITZE, DEREK 3,053.57
03/16/12 FLOR, TIMOTHY 3,609.69
03/16/12 FORSYTHE, MARCUS 2,186.00
03/16/12 HER, PHENG 2,720.96
03/16/12 HIEBERT, STEVEN 2,990.84
03/16/12 GABRIEL, ANTHONY 3,183.59
03/16/12 HAWKINSON JR, TIMOTHY 3,443.61
03/16/12 KONG, TOMMY 2,878.21
03/16/12 KREKELER, NICHOLAS 850.80
03/16/12 JOHNSON, KEVIN 3,984.49
03/16/12 KALKA, THOMAS 921.88
03/16/12 LANGNER, TODD 2,980.04
03/16/12 LU, JOHNNIE 3,077.51
03/16/12 KROLL, BRETT 2,891.66
03/16/12 LANGNER, SCOTT 3,092.20
03/16/12 MARTIN, JERROLD 3,202.95
03/16/12 MCCARTY, GLEN 3,011.95
03/16/12 LYNCH, KATHERINE 2,186.00
03/16/12 MARINO, JASON 2,931.31
03/16/12 OLSON, JULIE 3,153.90
03/16/12 PARKER, JAMES 2,186.00
03/16/12 METRY, ALESIA 3,038.70
03/16/12 NYE, MICHAEL 3,331.11
03/16/12 SHORTREED, MICHAEL 4,091.18
03/16/12 STEINER, JOSEPH 3,833.65
03/16/12 REZNY, BRADLEY 3,579.02
03/16/12 RHUDE, MATTHEW 2,858.73
03/16/12 TAUZELL, BRIAN 2,505.19
03/16/12 THEISEN, PAUL 3,038.70
03/16/12 SYPNIEWSKI, WILLIAM 2,819.55
03/16/12 SZCZEPANSKI, THOMAS 3,060.04
03/16/12 WENZEL, JAY 3,153.90
03/16/12 XIONG, KAO 2,878.21
03/16/12 THIENES, PAUL 3,515.15
03/16/12 TRAN, JOSEPH 3,038.70
03/16/12 ANDERSON, BRIAN 324.00
03/16/12 BAHL, DAVID 336.00
Packet Page Number 22 of 120
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03/16/12 BASSETT, BRENT 612.00
03/16/12 BAUMAN, ANDREW 2,600.61
03/16/12 BOURQUIN, RON 440.00
03/16/12 BRADBURY, RYAN 414.00
03/16/12 BECK, YANCEY 300.00
03/16/12 BIGELBACH, ANTHONY 312.00
03/16/12 CAPISTRANT, JOHN 710.50
03/16/12 CRAWFORD, RAYMOND 240.00
03/16/12 BRESIN, ROBERT 432.00
03/16/12 CAPISTRANT, JACOB 456.00
03/16/12 EVERSON, PAUL 2,986.11
03/16/12 FASULO, WALTER 60.00
03/16/12 DAWSON, RICHARD 2,892.23
03/16/12 EATON, PAUL 294.00
03/16/12 HALE, JOSEPH 406.00
03/16/12 HALWEG, JODI 2,882.26
03/16/12 FOSSUM, ANDREW 2,634.17
03/16/12 HAGEN, MICHAEL 168.00
03/16/12 HUTCHINSON, JAMES 378.00
03/16/12 IMM, TRACY 168.00
03/16/12 HAWTHORNE, ROCHELLE 240.00
03/16/12 HENDRICKSON, NICHOLAS 2,571.17
03/16/12 KANE, ROBERT 560.00
03/16/12 KARRAS, JAMIE 198.00
03/16/12 JOHNSON, JAMES 871.00
03/16/12 JONES, JONATHAN 432.00
03/16/12 KUBAT, ERIC 2,486.27
03/16/12 LINDER, TIMOTHY 2,770.12
03/16/12 KERSKA, JOSEPH 96.00
03/16/12 KONDER, RONALD 264.00
03/16/12 MELLEN, RICHARD 216.00
03/16/12 MILLER, NICHOLAS 420.00
03/16/12 LOCHEN, MICHAEL 624.00
03/16/12 MELLEN, CHRISTOPHER 138.00
03/16/12 MORGAN, JEFFERY 325.00
03/16/12 NIELSEN, KENNETH 156.00
03/16/12 MONDOR, MICHAEL 3,119.66
03/16/12 MONSON, PETER 192.00
03/16/12 OLSON, JAMES 2,668.41
03/16/12 OPHEIM, JOHN 224.00
03/16/12 NOVAK, JEROME 2,743.95
03/16/12 NOWICKI, PAUL 306.00
03/16/12 PETERSON, ROBERT 2,936.08
03/16/12 PLACE, ANDREA 2,578.38
03/16/12 PACHECO, ALPHONSE 192.00
03/16/12 PETERSON, MARK 420.00
03/16/12 RANK, NATHAN 588.00
03/16/12 RANK, PAUL 240.00
03/16/12 POWERS, KENNETH 24.00
03/16/12 RAINEY, JAMES 461.00
03/16/12 RICE, CHRISTOPHER 903.00
03/16/12 RAVENWALD, CORINNE 288.00
03/16/12 REYNOSO, ANGEL 432.00
Packet Page Number 23 of 120
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03/16/12 RODRIGUEZ, ROBERTO 168.00
03/16/12 STREFF, MICHAEL 2,778.59
03/16/12 SVENDSEN, RONALD 3,117.09
03/16/12 SCHULTZ, JEROME 288.00
03/16/12 SEDLACEK, JEFFREY 2,674.17
03/16/12 LUKIN, STEVEN 4,498.52
03/16/12 ZWIEG, SUSAN 704.85
03/16/12 WHITE, JOEL 12.00
03/16/12 GERVAIS-JR, CLARENCE 3,906.58
03/16/12 BRINK, TROY 2,555.72
03/16/12 BUCKLEY, BRENT 2,149.51
03/16/12 KNUTSON, LOIS 2,054.95
03/16/12 NIVEN, AMY 1,425.42
03/16/12 JONES, DONALD 2,208.67
03/16/12 MEISSNER, BRENT 2,024.82
03/16/12 DEBILZAN, THOMAS 2,233.12
03/16/12 EDGE, DOUGLAS 2,187.52
03/16/12 RUIZ, RICARDO 1,591.14
03/16/12 RUNNING, ROBERT 2,713.70
03/16/12 NAGEL, BRYAN 3,442.00
03/16/12 OSWALD, ERICK 3,110.62
03/16/12 DUCHARME, JOHN 2,740.37
03/16/12 ENGSTROM, ANDREW 2,555.79
03/16/12 TEVLIN, TODD 2,233.13
03/16/12 BURLINGAME, NATHAN 2,026.42
03/16/12 KUMMER, STEVEN 3,216.55
03/16/12 LINDBLOM, RANDAL 2,740.37
03/16/12 JACOBSON, SCOTT 2,304.83
03/16/12 JAROSCH, JONATHAN 2,871.75
03/16/12 ZIEMAN, SCOTT 110.05
03/16/12 JANASZAK, MEGHAN 1,497.35
03/16/12 LOVE, STEVEN 3,446.85
03/16/12 THOMPSON, MICHAEL 4,058.96
03/16/12 HAMRE, MILES 1,513.61
03/16/12 HAYS, TAMARA 1,553.77
03/16/12 KONEWKO, DUWAYNE 4,413.24
03/16/12 EDSON, DAVID 2,191.39
03/16/12 NORDQUIST, RICHARD 2,148.46
03/16/12 BIESANZ, OAKLEY 1,811.75
03/16/12 HINNENKAMP, GARY 2,282.34
03/16/12 NAUGHTON, JOHN 2,185.54
03/16/12 HAYMAN, JANET 982.96
03/16/12 HUTCHINSON, ANN 2,649.16
03/16/12 DEAVER, CHARLES 567.13
03/16/12 GERNES, CAROLE 196.89
03/16/12 GAYNOR, VIRGINIA 3,244.09
03/16/12 KROLL, LISA 1,900.55
03/16/12 SOUTTER, CHRISTINE 31.50
03/16/12 WACHAL, KAREN 874.99
03/16/12 THOMPSON, DEBRA 760.22
03/16/12 EKSTRAND, THOMAS 3,829.34
03/16/12 SINDT, ANDREA 2,033.80
03/16/12 SWANSON, CHRIS 1,111.00
Packet Page Number 24 of 120
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03/16/12 BRASH, JASON 2,393.35
03/16/12 CARVER, NICHOLAS 3,244.09
03/16/12 FINWALL, SHANN 3,233.35
03/16/12 MARTIN, MICHAEL 2,709.35
03/16/12 WELLENS, MOLLY 1,743.33
03/16/12 BERGER, STEPHANIE 760.00
03/16/12 FISHER, DAVID 3,807.86
03/16/12 SWAN, DAVID 2,766.15
03/16/12 BRENEMAN, NEIL 2,159.70
03/16/12 GERMAIN, BRADY 84.00
03/16/12 BETHEL III, CHARLES 112.63
03/16/12 BJORK, BRANDON 189.75
03/16/12 ROBBINS, AUDRA 3,019.96
03/16/12 ROBBINS, CAMDEN 322.00
03/16/12 KHOURY, SARAH 595.00
03/16/12 KOHLMAN, JENNIFER 171.00
03/16/12 TAYLOR, JAMES 2,738.98
03/16/12 VUKICH, CANDACE 288.75
03/16/12 SCHALLER, SCOTT 126.31
03/16/12 SCHALLER, TYLER 50.75
03/16/12 HAAG, MARK 2,405.64
03/16/12 ORE, JORDAN 1,549.09
03/16/12 ADAMS, DAVID 1,848.33
03/16/12 GERMAIN, DAVID 2,155.39
03/16/12 CRAWFORD - JR, RAYMOND 616.05
03/16/12 EVANS, CHRISTINE 1,439.27
03/16/12 SCHULTZ, SCOTT 3,090.84
03/16/12 ANZALDI, MANDY 1,432.38
03/16/12 HOFMEISTER, MARY 1,114.99
03/16/12 HOFMEISTER, TIMOTHY 484.50
03/16/12 GLASS, JEAN 2,125.10
03/16/12 HER, PETER 437.25
03/16/12 PENN, CHRISTINE 2,332.74
03/16/12 SHERRILL, CAITLIN 743.00
03/16/12 KULHANEK-DIONNE, ANN 280.38
03/16/12 PELOQUIN, PENNYE 661.17
03/16/12 ANDERSON, MAXWELL 261.18
03/16/12 BAETZOLD, SETH 32.63
03/16/12 VUE, LOR PAO 216.75
03/16/12 ANDERSON, ALYSSA 11.63
03/16/12 BIGGS, ANNETTE 100.41
03/16/12 BRUSOE, CRISTINA 11.40
03/16/12 BAUDE, SARAH 127.75
03/16/12 BEITLER, JULIE 18.55
03/16/12 COSTA, JOSEPH 325.00
03/16/12 CRANDALL, KRISTA 214.69
03/16/12 BUCKLEY, BRITTANY 253.30
03/16/12 BUTLER, ANGELA 102.00
03/16/12 DUNN, RYAN 976.37
03/16/12 EKSTRAND, DANIEL 107.12
03/16/12 DEMPSEY, BETH 378.75
03/16/12 DIONNE, DANIELLE 142.20
03/16/12 ERICKSON-CLARK, CAROL 49.00
Packet Page Number 25 of 120
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03/16/12 FONTAINE, KIM 495.51
03/16/12 FOX, KELLY 120.00
03/16/12 FLUEGEL, LARISSA 37.75
03/16/12 GRAY, MEGAN 180.69
03/16/12 GRUENHAGEN, LINDA 355.85
03/16/12 FRAMPTON, SAMANTHA 246.00
03/16/12 GIEL, NICOLE 114.00
03/16/12 HEINRICH, SHEILA 452.00
03/16/12 HOLMBERG, LADONNA 551.50
03/16/12 HAGSTROM, EMILY 70.35
03/16/12 HANSEN, HANNAH 200.00
03/16/12 JOHNSON, BARBARA 234.50
03/16/12 JOYER, ANTHONY 74.00
03/16/12 HORWATH, RONALD 2,614.55
03/16/12 JANSON, ANGELA 42.50
03/16/12 KRONHOLM, KATHRYN 767.55
03/16/12 LAMSON, ELIANA 72.00
03/16/12 KOHLER, ROCHELLE 180.00
03/16/12 KOLLER, NINA 119.63
03/16/12 NADEAU, KELLY 291.43
03/16/12 NADEAU, TAYLOR 25.55
03/16/12 MCCANN, NATALIE 98.00
03/16/12 MUSA, OLUTOYIN 72.00
03/16/12 PEHOSKI, JOEL 26.00
03/16/12 POVLITZKI, MARINA 19.00
03/16/12 NELSON, ELEONOR 50.00
03/16/12 NORTHOUSE, KATHERINE 124.07
03/16/12 RESENDIZ, LORI 2,150.64
03/16/12 RICHTER, DANIEL 132.30
03/16/12 PROESCH, ANDY 595.96
03/16/12 RANEY, COURTNEY 498.00
03/16/12 SCHREIER, ROSEMARIE 214.50
03/16/12 SCHREINER, MARK 58.40
03/16/12 RONNING, ISAIAH 100.10
03/16/12 SCHMIDT, EMILY 27.63
03/16/12 SMITH, CASEY 121.28
03/16/12 SMITLEY, SHARON 310.80
03/16/12 SCHREINER, MICHELLE 51.06
03/16/12 SMITH, ANN 162.40
03/16/12 TREPANIER, TODD 264.00
03/16/12 TUPY, HEIDE 91.60
03/16/12 TAYLOR, JASON 36.40
03/16/12 THORWICK, MEGAN 172.73
03/16/12 WOLFGRAM, MARY 76.05
03/16/12 BOSLEY, CAROL 85.00
03/16/12 TUPY, MARCUS 285.00
03/16/12 WARNER, CAROLYN 396.00
03/16/12 DOUGLASS, TOM 1,756.57
03/16/12 MALONEY, SHAUNA 198.75
03/16/12 BORCHERT, JONATHAN 108.75
03/16/12 COLEMAN, PATRICK 345.00
03/16/12 PRINS, KELLY 1,690.16
03/16/12 REILLY, MICHAEL 1,934.15
Packet Page Number 26 of 120
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9985906
9985907
9985908
9985909
9985910
9985911
9985912
9985913
9985914
9985915
03/16/12 THOMPSON, BENJAMIN 355.50
03/16/12 AICHELE, CRAIG 2,200.55
03/16/12 BERGO, CHAD 2,678.00
03/16/12 FOWLDS, MYCHAL 3,662.68
03/16/12 PRIEM, STEVEN 2,439.29
03/16/12 WOEHRLE, MATTHEW 2,271.42
03/16/12 VANG, TIM 447.00
03/16/12 LEKO, LINDSAY 67.50
03/16/12 FRANZEN, NICHOLAS 2,534.62
03/16/12 KREGER, JASON 2,087.20
03/16/12 SCOTT, HALEY 25.73
03/16/12 WALES, ABIGAIL 106.13
03/16/12 MCLAURIN, CHRISTOPHER 103.00
03/16/12 MCMAHON, MICHAEL 130.93
495,774.33
03/16/12 REMNYAKOVA, ANZHELIKA 166.75
03/16/12 STEFFEN, MICHAEL 87.00
03/16/12 WEINHAGEN, SHELBY 137.93
03/16/12 BELMARES, GABRIEL 101.50
Packet Page Number 27 of 120
Item G2
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Karen Guilfoile, Citizen Services Director
DATE: March 21, 2012
SUBJECT: Approval of Resolution for a Temporary Gambling Permit for St. Pascal Baylon
Church
Introduction
An application has been submitted for a temporary gambling permit by Ron Rice on behalf of St.
Pascal Baylon Church, 1757 Conway Street.
The permit will be used for their St. Pascal Friends and Family Dinner to be held at the
Maplewood Community Center, 2100 White Bear Avenue, Maplewood. The event will be held
on Saturday, April 21, 2012 from 5:00 p.m.to 10:00 p.m. The f unds raised will be used to
support general operations.
In order for the State of Minnesota to issue a temporary license, approval of the following
resolution from the City is required:
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary lawful gambling permit for Saturday, April 21, 2012 is approved for St. Pascal Baylon
Church, 1757 Conway Street, St. Paul with the event being held at the Maplewood Community
Center, 2100 White Bear Avenue, Maplewood.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Recommendation
It is recommended that the City Council approve the above resolution for a temporary gambling
permit for St. Pascal Baylon Church.
Packet Page Number 28 of 120
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/Deputy Public Works Director
Bryan Nagel, Street Superintendent
SUBJECT: Authorize Purchase of Bituminous Materials for 2012
DATE: March 13, 2012
INTRODUCTION
Each year an allocation is made in the street department’s operating budget for bituminous purchases
in order to maintain roads through patching, paving, and curb work.
It is anticipated that the bituminous purchases will be roughly $50,000.00 during the 2012 season. This
amount is budgeted and was approved as part of the 2012 budget.
BUDGET IMPACT
There is no impact on the budget as this expenditure was expected and approved as part of the 2012
operating budget in Public Works.
Allocated in 101-502 “Street Maintenance Materials” to provide for work listed above, estimated
in the amount of $50,000.00.
RECOMMENDATION
It is recommended that the council authorize the Street Superintendent to purchase the bituminous
materials needed for street maintenance projects in an amount up to $50,000.00.
Agenda Item G3
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/Deputy Public Works Director
Bryan Nagel, Street Superintendent
SUBJECT: Authorize Ramsey County to Perform 2012 Street Striping
DATE: March 13, 2012
INTRODUCTION
Each year the Ramsey County Public Works Department provides roadway pavement striping services
to the various municipalities within the County. The council will consider authorizing Ramsey County to
perform pavement striping needs for Maplewood.
BACKGROUND
Pavement striping is important to vehicular and pedestrian traffic. Ramsey County has sent out the
yearly notification for pavement striping services for the 2012 season. Each year when the staff
receives the notification it evaluates the existing conditions and any upcoming projects or maintenance
operations. Currently 50% of the striping throughout the city is done each year similar to what is
proposed for this season.
BUDGET IMPACT
There is no impact on the budget. The funds were allocated in the approved 2012 Public Works
operating budget under 101-502 “Fees for service.”
RECOMMENDATION
It is recommended that the council authorize Ramsey County to perform city pavement striping needs,
in an amount not to exceed $27,000.00.
Agenda Item G4
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AGENDA REPORT
To: James Antonen, City Manager
From: Michael Thompson, City Engineer/ Dep. Public Works Director
Steve Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
Subject: Approval of Resolution Accepting Donation from 3M
Date: March 14, 2012
INTRODUCTION
3M Company has offered to donate permanent pavement marking materials for Conway Avenue in
conjunction with the 2012 Mill and Overlay, City Project 11-15. Recognizing this donation and its
acceptance is requested.
DISCUSSION
3M Company has offered to donate Stamark Pavement Marking Tape materials including pavement
messages, turn arrows, turn lane striping, and crosswalk markings for use on Conway Avenue in
conjunction with the 2012 Mill and Overlay project. 3M Stamark Pavement Marking Tapes are a highly
visible and durable alternative to traditional painting applications.
The pavement marking materials have an estimated dollar value of approximately $31,000.00.
City Council approval is required for the city to accept this donation. This donation is contingent upon
the 2012 Mill and Overlay Projects project construction specifically, Conway Avenue. The assessment
hearing and award of bid is scheduled for April 9, 2012 for the 2012 Mill and Overlay Project.
RECOMMENDATION
It is recommended that City Council adopt the attached resolution accepting this donation estimated in
the amount of $31,000.00 from 3M Company.
Attachments:
1) Resolution
Agenda Item G5
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RESOLUTION AUTHORIZING GIFT TO CITY
WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of
real and personal property and maintain the same for the benefit of the citizens and pursuant
to the donor’s terms if so-prescribed, and;
WHEREAS, 3M Company wishes to grant the City of Maplewood the following:
Stamark Pavement Marking Tape materials including pavement messages, turn arrows, turn
lane striping, and crosswalk markings for use on Conway Avenue between McKnight Road
and Century Avenue in conjunction with the 2012 Mill and Overlay Improvements, City Project
11-15, and;
WHEREAS, 3M Company., has instructed that the City will be required to use the
aforementioned for: Permanent pavement markings on Conway Avenue between McKnight
Road and Century Avenue in Maplewood, and;
WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the
purposes and under the terms prescribed, and;
WHERAS, this donation would only be accepted if the mill and overlay of Conway Avenue is
approved as part of the 2012 Mill and Overlay Project, City Project 11-15, and;
WHEREAS, the City agrees that it will accept the gift by a super majority of its governing
body’s membership pursuant to Minnesota Statute §465.03;
NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the
Maplewood City Council approves, receives and accepts the gift aforementioned and under
such terms and conditions as may be requested or required.
The Maplewood City Council passed this resolution by a super majority vote of its membership
on _________________________, 20_____.
Signed: Signed: Witnessed:
___________________ ____________________ ___________________
(Signature) (Signature) (Signature)
Mayor______________ City Manager ___ City Clerk____________
(Title) (Title) (Title)
___________________ _____________________ ____________________
(Date) (Date) (Date)
Agenda Item G5
Attachment 1
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steven Love, Assistant City Engineer
SUBJECT: Municipal State Aid Street Designation
a. Resolution Revoking Municipal State Aid Streets
b. Resolution Establishing Municipal State Aid Streets
DATE: March 14, 2012
INTRODUCTION
As part of the TH 36 / English Street Interchange Improvements, City Project 09-08 and the Bartelmy
Meyer Area Streets Improvements, City Project 11-14 it is necessary to revoke several of our Municipal
State Aid (MSA) route segments. It will also be necessary to establish new MSA route segments for
these projects to match the proposed alignments. The city council will consider approving resolutions
for revoking and establishing Municipal State Aid Streets.
BACKGROUND
The Municipal State Aid Street (MSA) program was established to distribute gas tax monies to cities
based upon improvement needs of their State Aid system. The city is allowed to designate up to 20
percent of the city’s mileage as eligible to receive gas tax funding. MSA designation allows the City to
use state aid as a funding source for upgrading or maintenance of a roadway.
On February 13, 2012 the City Council ordered the improvements for the Bartelmy Meyer Area Street
Improvements, City Project 11-14. The proposed project will be designed using a “Living Streets”
concept. This concept includes a road width of 24 feet wide with on street parking limited to one side of
the road.
Bartelmy Lane is currently a Municipal State Aid Street (MSAS) running from Minnehaha Avenue to
Stillwater Road. The total length of this segment is 0.57 miles. Bartelmy Lane extends through a
residential neighborhood and is not planned to be constructed to State Aid Standards. Therefore, city
staff is recommending that this segment be removed from the State Aid system. This makes the
mileage and funding available to other better suited roadway segments.
On April 9, 2012 the City Council will conduct a Public Hearing for the TH 36 / English Street
Interchange Improvements, City Project 09-08 to consider ordering the proposed improvements.
Currently Gervais Avenue is designated as a MSAS route from Highway 61 to White Bear Avenue.
Gervais Avenue is proposed to be realigned east of English Street southeast to Barclay Street (see
attached map).
Therefore, it will be necessary to revoke the following MSAS segments:
MSAS 138-110-018 Gervais Avenue from 0.20 miles east of English Street to Barclay Street
(reported segment length 0.06 miles – measured segment length 0.13 miles – reported segment
length does not include 0.07 miles of non-constructed road)
MSAS 138-110-020 Gervais Avenue from Barclay Street N to Hazelwood Street (0.18 miles)
MSAS 138-129-010 Bartlemy Lane N from Minnehaha Avenue to Stillwater Road (0.57 miles)
Agenda Item G6
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As part of the TH 36 / English Street Interchange Improvement project it will also be necessary to
designate several new segments as MSAS routes. These routes will then be able to receive State Aid
funding for construction and maintenance (see attached map). The following are proposed to be
designated as MSAS segments:
Viking Drive: From Gervais Avenue to English Street, total length 0.45 miles
Gervais Avenue: From 0.20 miles east of English Street to Barclay Street at midpoint on curve,
total length 0.12 miles
Barclay Street: From Gervais Avenue at midpoint on curve to Viking Drive, total length 0.10
miles
Viking Drive: From Barclay Street to Hazelwood Street, total length 0.18 mile
The total MSA mileage proposed to be removed is 0.81 miles. The total mileage to be added to the
system is 0.85 miles. Based upon the 2011 Certification of Mileage, the City has 0.56 miles available to
designate as MSAS routes.
RECOMMENDATION
It is recommended that the City Council approve the attached resolution revoking Municipal State Aid
status for Gervais Avenue from 0.20 miles east of English Street to Barclay Street, and Gervais Avenue
from Barclay Street N to Hazelwood Street, and Bartelmy Lane N from Minnehaha to Stillwater Road.
It is further recommended that the City Council approve the attached resolution establishing Municipal
State Aid status for Viking Drive from Gervais Avenue from English Street, Gervais Avenue from 0.20
miles east of English Street to Barclay Street at midpoint of curve, Barclay Street at midpoint of curve to
Viking Drive, and Viking Drive from Barclay Street to Hazelwood Street.
Attachments:
1. Resolution Revoking Municipal State Aid Streets
2. Resolution Establishing Municipal State Aid Streets
3. State Aid Mileage Revision Map 1
4. State Aid Mileage Revision Map 2
Agenda Item G6
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RESOLUTION
REVOKING MUNICIPAL STATE AID STREETS
WHEREAS, the City Council of the City of Maplewood desires that the streets
hereinafter described as Municipal State Aid Streets be removed from consideration as
Municipal State Aid Streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood,
that the roads describe as follows, to wit:
MSAS 138-110-018 Gervais Avenue from 0.20 miles east of English Street to Barclay
Street (reported segment length 0.06 miles – measured segment length 0.13 miles –
reported segment length does not include 0.07 miles of non-constructed road)
MSAS 138-110-020 Gervais Avenue from Barclay Street N to Hazelwood Street (0.18
miles)
MSAS 138-129-010 Bartelmy Lane N from Minnehaha Avenue to Stillwater Road (0.57
miles)
be, and herby are revoked as Municipal State Aid Streets of said city, subject to the approval
of the Commissioner of Transportation of the State of Minnesota.
Dated at Maplewood Minnesota, this 26th day of March 2012.
Agenda Item G6
Attachment 1
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RESOLUTION
ESTABLISHING MUNICIPAL STATE AID STREETS
WHEREAS, the City Council of the City of Maplewood desires that the streets
hereinafter described meet all necessary criteria and thus should be designated as Municipal
State Aid Streets under the provisions of Minnesota law,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Maplewood,
that the roads describe as follows, to wit:
Viking Drive: From Gervais Avenue to English Street, total length 0.45 miles
Gervais Avenue: From 0.20 miles east of English Street to Barclay Street at midpoint
on curve, total length 0.12 miles
Barclay Street: From Gervais Avenue at midpoint on curve to Viking Drive, total length
0.10 miles
Viking Drive: From Barclay Street to Hazelwood Street, total length 0.18 miles
be, and herby is established, located, and designated a Municipal State Aid Street of said city,
subject to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESLOVED, that the city clerk is hereby authorized and directed to forward
two certified copies of this resolution to the Commissioner of Transportation for this
consideration and that upon the Commissioner’s approval of the revocation of said streets or
portions thereof, that same be revocated as Municipal State Aid Streets and that upon the
Commissioner’s approval of the designation of said streets or portions thereof, that the same
be constructed, numbered and known a s Municipal State Aid Streets identified herein.
Dated at Maplewood Minnesota, this 26th day of March 2012.
Agenda Item G6
Attachment 2
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DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.SOURCES: Ramsey County (January 31, 2012), The Lawrence Group;January 31, 2012 for County parcel and property records data; January 2012 for commercial
Agenda Item G6
Attachment 3
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DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.SOURCES: Ramsey County (February 27, 2012), The Lawrence Group;February 27, 2012 for County parcel and property records data; February 2012 for commercial and residential data; April 2009 for color aerial imagery; All other sources click on Data Information buttonAgenda Item G6 Attachment 4Packet Page Number 38 of 120
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
Steve Love, Assistant City Engineer
Jon Jarosch, Civil Engineer I
SUBJECT: Bartelmy-Meyer Area Street Improvements, Project 11-14
a. Resolution Approving Plans and Specifications and Advertising for
Bids
b. Resolution Ordering Preparation of Assessment Roll
DATE: March 19, 2012
INTRODUCTION
Final plans and specifications for the above referenced project have been completed and are ready to
be advertised for bids. The bid opening for this project is proposed for 10:00 a.m., Friday May 4,
2012. The next step after approving the advertisement for bids is ordering the preparation of the
assessment roll. After the assessment roll is approved at a future council meeting, an assessment
hearing would be scheduled for May 14, 2012. The award of bid would be considered by the city
council at the May 14, 2012 meeting after the assessment hearing is conducted.
BACKGROUND
The feasibility report was ordered at the June 27, 2011 city council meeting. On February 13, 2012
the project was ordered after the public hearing was held.
The proposed project is illustrated on the attached project location map and consists of the following
streets:
Bartelmy Lane, Brand Avenue, Mary Street, Meyer Street, 7th Street, and Sterling Street
A plan review open house was held at the Maplewood Community Center on March 20, 2012
between 5:00 p.m. and 7:00 p.m. The open house provided an opportunity for residents to view the
design plans and make suggestions for staff to use in final adjustments to the plans. This also
provides residents the additional opportunity to sign up for the City’s raingarden program and
driveway replacement programs.
DISCUSSION
This project accounts for the full reconstruction of approximately 1.5 miles of streets including the
replacement of the existing pavement surface, replacement of poor subgrade soils, addition of
concrete curb and gutter, concrete sidewalks installations, water main replacements, sanitary sewer
repairs and lining, extensive storm sewer installations, and rain garden installations.
Saint Paul Regional Water Services (SPRWS) owns and operates the water mains within the
Bartelmy-Meyer neighborhood. SPRWS has identified that the majority of the water main in this
Agenda Item G7
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area is cast iron pipe installed in the 1960’s and is in need of replacement. SPRWS has agreed to
replace the approximately 8,000 L.F. of cast iron pipe with new 8” ductile iron pipe.
As already reported and reflected in the approved budget, the City was approached by the Ramsey
Washington Metro Watershed District (RWMWD) regarding a very unique one-time grant opportunity.
The grant is comprised of funds from the Clean Water Fund Grant and RWMWD. The following are
the four major goals of the grant:
Improve water quality/reduce storm water runoff
Improve pedestrian/bike safety
Reduce traffic speeds
Enhancement of the Urban Forest
The design concept for the grant and being utilized for this project, often referred to as the “Living
Streets Concept”, achieves these four goals by first narrowing the roadway to reduce the impervious
surface (see attached Street Layout – Concept). This reduces the storm water runoff, helps improve
the water quality, reduces traffic speeds, and has the added advantage of cutting down on long term
maintenance costs of the road way. The extra boulevard area provides additional area to install low
maintenance rain gardens to further improve water quality and reduce the storm water runoff.
Sidewalks are installed along one side of all streets to promote pedestrian safety. Boulevard trees will
be planted to enhance the urban forest.
The Gethsemane Park Improvements are within the scope of the project; however those
improvements will be pursued with a separate contract (solicitation for quotes) as authorized by the
council at the February 27, 2012 regular city council meeting. The City’s consultant and staff
reviewed how to bid the park improvements to best achieve the goals of best quality product, best
product within a set budget, allow resident input, and allow Parks Commission input. Based on past
park projects and the above goals the process must allow for the solicitation of quotations from
multiple qualified park contractors to be able to submit their best possible plan within a set budget.
Staff will then be able to review the plans and negotiate the contract to ensure the above goals are
met. This process will also allow staff to work with the residents and the Park Commission for input
into the park design. Once a contractor and a park design have been chosen this item along with the
rest of the Bartelmy-Meyer Area Street Improvements, City Project 11-14 will be brought back before
the City Council for approval.
Staff is also proposing to add the installation of fiber optic lines along Beam Avenue from Southlawn
Drive to Fire Station 3 located on County Road C and along East 7th Street from Century Avenue to
the Maplewood Nature Center. Staff has been building a network of fiber optic lines with the goal of
securing a reliable, high-speed system between various city facilities. This work will utilize existing
vaults owned by North St. Paul to reduce installation costs and will also be added as a bid alternate
to the project.
The Cope Avenue sidewalk bid alternative was removed from the project scope at this time due to
budgetary constraints.
Public Outreach:
City staff has been receiving feedback from residents through a number of means:
Agenda Item G7
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- Multiple informational neighborhood meetings held on September 29, 2011, November 15,
2011, and February 2, 2012.
- Meeting with the local Girl Scout Troop 53521 at Gethsemane Lutheran Elementary School
held on November 17, 2011.
- A plan review open house at the Maplewood Community Center on March 20, 2012
- City staff has been available to residents to answer questions regarding the project by
phone, email, and individual meetings.
Staff brought the project design concept before the Community Design Review Board, the Parks and
Recreation Commission, the Environmental and Natural Resources Commission, and the Planning
Commission. Staff presented the design concept, showed how the design addressed concerns of
residents, answered questions, and solicited feedback from the various commissions. Overall the
commissions were very supportive of the proposed design and how the project also met Livable/Living
Streets goals and design concepts for the Bartelmy-Meyer Area Street Improvement project.
The proposed project schedule anticipates construction beginning in late May and completion of the
project in fall 2012.
BUDGET
The total project budget was approved at the January 23, 2012 city council meeting in the amount of
$4,157,000.
The following is a summary of the approved project budget:
FUNDING SOURCE PROJECT AMOUNT
RWMWD GRANT FUND $907,000
G.O. IMPROVEMENT BONDS $1,401,390
SPECIAL BENEFIT ASSESSMENTS $733,610
SANITARY SEWER FUND $140,000
W.A.C. FUND $50,000
ENVIRONMENTAL UTILITY FUND $175,000
PARK FUND $20,000
ST. PAUL WATER $700,000
DRIVEWAY REPLACEMENT PROGRAM $30,000
TOTAL FUNDING $4,157,000
PPROVED PROJECT BUDGET
RECOMMENDATION
It is recommended that the city council approve the attached resolutions for the Bartelmy-Meyer Area
Street Improvements, City Project 11-14: Approving Plans and Advertisement for Bids and Ordering
the Preparation of the Assessment Roll.
Attachments:
1. Resolution Approving Plans and Advertising for Bid
2. Resolution Ordering Preparation of Assessment Roll
3. Project Location Map
4. Street Layout Concept
Agenda Item G7
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RESOLUTION
APPROVING PLANS
ADVERTISING FOR BIDS
WHEREAS, pursuant to resolution passed by the city council on January 23, 2012 plans and
specifications for the Bartelmy Meyer Area Street Improvements, City Project 11-14, have been
prepared by (or under the direction of) the city engineer, who has presented such plans and
specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city engineer.
2. The city clerk or office of the city engineer shall prepare and cause to be inserted in the
official paper and in the Construction Bulletin an advertisement for bids upon the making of such
improvement under such approved plans and specifications. The advertisement shall be published
twice, at least twenty-one days before the date set for bid opening, shall specify the work to be done,
shall state that bids will be publicly opened and considered by the council at 10:00 a.m. on the 4th day
of May, 2012, at city hall and that no bids shall be considered unless sealed and filed with the clerk
and accompanied by a certified check or bid bond, payable to the City of Maplewood, Minnesota for
five percent of the amount of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received.
The council will consider the bids, and the award of a contract, at the regular city council meeting of
May 14, 2012.
Agenda Item G7
Attachment 1
Packet Page Number 42 of 120
RESOLUTION
ORDERING PREPARATION OF ASSESSMENT ROLL
WHEREAS, the city clerk and city engineer will receive bids for the Bartelmy Meyer Area
Street Improvements, City Project 11-14,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the city clerk and city engineer shall forthwith calculate the proper amount to be
specially assessed for such improvement against every assessable lot, piece or parcel of land
abutting on the streets affected, without regard to cash valuation, as provided by law, and they shall
file a copy of such proposed assessment in the city office for inspection.
FURTHER, the clerk shall, upon completion of such proposed assessment notify the council
thereof.
Agenda Item G7
Attachment 2
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Agenda Item G7
Attachment 3
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Agenda Item G7
Attachment 4
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MEMORANDUM
TO: James Antonen, City Manager
FROM: Mark Jenkins, Business and Economic Development Commission Chair
SUBJECT: Business and Economic Development Commission’s 2011
Annual Report
DATE: February 23, 2012
INTRODUCTION
Annually, the business and economic development commission (BEDC) is required to report the
BEDC’s actions and activities for the city council for the previous year. In 2011, the BEDC
reviewed the following 15 items during its six meetings:
Type of Proposal # Reviewed
Informational Commission Reviews 5
1. City-Owned County Road D Property (January 3, 2011)
2. Highway 36 and English Street Redevelopment Area (January 3, 2011)
3. Maplewood Living Streets Task Force (June 23, 2011)
4. Green Building Program, Nick Carver (August 25, 2011)
5. Overview of Revolving Loan Programs (September 22, 2011)
Business Retention Efforts 2
1. Business Retention Tour (April 28, 2011 and August 25, 2011)
2. Business Baseline Survey Results (June 23, 2011)
Economic Development Reviews and Actions 2
1. Tax Increment Financing (TIF) District No. 1-11 for an Economic Development Tax
Increment Financing Project as part of Maplewood Mall Improvements (March 24, 2011)
2. St. John’s Hospital Trillion BTU Program (June 23, 2011)
Miscellaneous Reviews and Actions 3
1. Election of Officers (January 3, 2011)
2. 2010 Annual Report (March 24, 2011)
3. Capital Improvement Plan (April 28, 2011)
Agenda Item G8
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2
Type of Proposal (continued) # Reviewed
Special Projects and Presentations 3
1. Minnesota Secretary of State Mark Ritchie Presentation (March 24, 2011)
2. Minnesota Chamber of Commerce Waste Wise Presentation (August 25, 2011)
3. 3M Presentation, Thomas J. Heim (September 22, 2011)
Total 17
COMPARATIVE INFORMATION
Year Number of Items Reviewed
2010 17
2011 15
2012 N/A
MEMBERSHIP
The BEDC consists of seven members appointed by the city council. Membership terms are for
three years, with extensions for additional terms approved by the city council. The BEDC currently
has one seat open. The current membership is as follows:
Board Member Membership Began Term Expires
David Hesley 01/25/10 9/30/12
Mark Jenkins 01/25/10 9/30/13
Beth Ulrich 01/25/10 9/30/12
Warren Wessel 12/13/10 9/30/14
Jennifer Lewis 04/25/11 9/30/13
Gary Kloncz 12/12/11 9/30/14
(OPEN)
On January 25, 2010, the city council appointed the seven inaugural members of the BEDC. At
the June 23, 2011 BEDC meeting a resolution of appreciation was acted on to recognize the efforts
of Shelly Strauss. Ms. Strauss resigned from the BEDC because of family obligations. Near the
end of 2011, Christine Novak resigned from the BEDC because she married and moved out of the
city. A resolution of appreciation will be considered for Ms. Novak in 2012. At the time of this
report, the seventh BEDC position is still open.
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3
DISCUSSION
2011Actions/Activities
In 2011, BEDC continued its commitment to development and redevelopment in the city of
Maplewood by working on several projects. The BEDC considered an application for TIF by the
city of Maplewood for use of public improvements near the Maplewood Mall. Although the city
council ultimately approved the use of TIF funds, the BEDC expressed reservations on the project
and recommended denial of the use of TIF. The BEDC recommended approval for a request by
St. John’s Hospital for the city to loan $400,000 to the hospital for energy efficiency upgrades. The
loan amount was match by the Saint Paul Port Authority as part of its Trillion BTUs program.
Staff worked to make sure the BEDC was kept informed on important development occurring within
the city. These efforts included presentations on the planned roadway improvements to the
English Street and Highway 36 intersection, the Green Building Code being developed, city-owned
properties that are to be put up for sale and a monthly overview of land use development or
redevelopment applications being reviewed by the city.
The BEDC also worked towards strengthening ties to the larger community as well. Secretary of
State Mark Ritchie presented to the commission and discussed methods of utilizing state resources
at the local level. 3M, Maplewood’s largest employer, also presented to the BEDC on the
significant investments the company is making to its campus.
2012 Activities
In addition to its economic development review duties, the BEDC lists these potential activities for
2012:
1. Continue having in-service training sessions for the BEDC.
2. Continue developing an economic development action plan.
3. Continue to meet with business leaders in the Maplewood community.
4. Utilize BEDC’s time to further business development in the city.
5. Continue business outreach via retention visits conducted on a regular basis.
CONCLUSION
In 2012, the BEDC will continue its dedication to the development and enhancement of the
business community in the city of Maplewood.
RECOMMENDATION
Approve the BEDC’s 2011 annual report.
P:\BEDC\Agenda Reports\2012\022311\Annual Report (2011)
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Agenda Item G9
AGENDA REPORT
TO: Jim Antonen, City Manager
FROM: Steve Lukin, Fire Chief
SUBJECT: Authorization to Purchase Fire Department Pagers
DATE: March 20, 2012
INTRODUCTION
The department needs to replace 35 pagers that are anywhere from 15 to 22 years old. These
pagers need to be replaced for two reasons; the first is they are in terrible shape and are in
constant need of repair and, two, the FCC is changing the pager frequency from a high band to a
low band later this year and only approximately one third of our current pagers have the capability
of being reprogrammed to the lower frequency. We do have available funds for this in the 2012
budget.
RECOMMENDATION
I recommend that the city council approve the purchase of 35 Motorola Minitor 5 pagers with
chargers in the amount of $18,000 from the area Motorola rep. Ancom Communications.
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MEMORANDUM
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Parks and Recreation Director
Ginny Gaynor, Natural Resources Coordinator
SUBJECT: Consider Approval of Grant Application for Fish Creek Land
Acquisition
DATE: March 16, 2012 for March 26, 2012 meeting
INTRODUCTION
In 2010, City Council approved recommendations for the Fish Creek Natural Area Greenway.
One of the priorities for the greenway is the purchase of a 69.6-acre site south of Carver Road.
Staff has been working with partners on a funding package to acquire the site. Staff is seeking
council approval to apply for a Natural and Scenic Area grant to help fund acquisition of this
site.
DISCUSSION
The January 2010 report on Fish Creek identified the 69.6 acre site south of Carver Avenue as
a priority for protection (Attachment 1-Map of Site). The parcel is adjacent to Ramsey
County’s 142-acre Fish Creek Open Space. Acquisition will:
• Increase the buffer along Fish Creek;
• Preserve woodlands and open rolling grassland in a natural state;
• Protect Mississippi River bluff lands;
• Improve access to the creek and county lands;
• Provide an access point needed to create the Fish Creek Hiking Trail, a 1-1/2 mile trail
from Point Douglas Road to Carver Lake Park.
Ramsey County and Ramsey-Washington Metro Watershed District (RWMWD) have agreed
to be funding partners on this project. Acquisition costs are $2,160,000 and 70% of the funds
have been raised. Current funding commitments are:
$425,000 City of Maplewood
$425,000 Ramsey County
$175,000 RWMWD
$100,000 3M Company Foundation
$406,000 Natural & Scenic Area Grant
$1,531,000
In 2011, Maplewood received a Minnesota Department of Natural Resources Natural and
Scenic Area grant for this project for $406,000. The city is eligible to apply for an additional
$94,000 Natural and Scenic Area grant. The grant requires a 50% match, which would be
covered by currently committed funds.
The grant application requires that the city conduct a public hearing regarding the grant
application, which will take place at the March 26 council meeting. A resolution of support
from council is also required (Attachment 2). At the public hearing staff will provide
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information on the project scope and costs. The city has received letters of support for this
project from several groups and agencies.
RECOMMENDATION
Staff requests that the City Council consider approval to apply for a Natural and Scenic Area
Grant to help fund acquisition of land in the Fish Creek Natural Area Greenway.
Attachments:
1. Map of site
2. Resolution
Agenda Item H1
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Attachment 1
Map of Parcels to Be Acquired in Fish Creek Natural Area Greenway
Carver Avenue
Hwy 494
Both parcels outlined in white above are part of the land
being acquired. The Natural and Scenic Area Grant
would apply to the southern parcel.
Agenda Item H1
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RESOLUTION OF CITY’S INTENT TO APPLY FOR A NATURAL AND SCENIC
AREA GRANT FOR LAND ACQUISITION IN FISH CREEK GREENWAY
WHEREAS the City of Maplewood is eligible to apply for a Natural and Scenic Area
Grant through the Minnesota Department of Natural Resources, prior to the application
deadline of March 30, 2012; and
WHEREAS the city is seeking funding to acquire land in the Fish Creek Natural Area
Greenway; and
WHEREAS the proposed land acquisition meets the purposes and criteria of the Natural
and Scenic Area Grant proposal guidelines;
NOW THEREFORE BE IT RESOLVED that:
1. City of Maplewood act as legal sponsor for the project contained in the Natural
and Scenic Area Grant Program Application to be submitted by March 30, 2012
and that the Parks and Recreation Director is hereby authorized to apply to the
Department of Natural Resources for funding of this project on behalf of City of
Maplewood; and
2. City of Maplewood has the legal authority to apply for financial assistance, and
financial capability to meet the match requirement and ensure adequate
management and protection; and
3. Upon approval of its application by the state, City of Maplewood may enter into
an agreement with the State of Minnesota for the above-referenced project, and
that City of Maplewood certifies that it will comply with all applicable laws and
regulations as stated in the grant agreement including dedicating the park
property for natural and/or scenic uses into perpetuity; and
4. The Parks and Recreation Director is hereby authorized to execute such
agreements as are necessary to implement the project on behalf of the applicant.
Adopted this 26th day of March 2012.
SIGNED: WITNESSED:
______________________________ _____________________________
Will Rossbach, Mayor Karen Guilfoile, City Clerk
______________________________ ______________________________
Date Date
Agenda Item H1
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AGENDA ITEM H2
AGENDA REPORT
TO: James W. Antonen, City Manager
FROM: Charles Ahl, Assistant City Manager
Gayle Bauman, Finance Manager
SUBJECT: 7:00 pm – Public Hearing on Capital Improvement Plan for 2013 –
2017 and the Issuance of Capital Improvement Bonds
a. Public Hearing
b. Resolution Approving 2013 – 2017 Capital Improvement Plan and
the Issuance of Capital Improvement Bonds (4 votes required)
DATE: March 20, 2012
INTRODUCTION
The Capital Improvement Plan is an annually prepared document and begins the process for
preparation of the 2013 Budget. It is proposed that (1) the Capital Improvement Plan be formally
adopted with a commitment to follow the construction and financing schedule in the C.I.P. for the
proposed capital projects and (2) the approval to issue up to $9.5 million in Capital Improvement
Bonds for the purpose of constructing improvements to City Hall for the Police Department
Expansion, as well as authority to construct a new Fire Station on the 3M Campus.
This year’s CIP covers the years of 2013 through 2017 and is being prepared 2- 3 months earlier
than normal due to the need to add the East Metro/Marshlands Public Safety Training Facility
into the plan. That project received state grant funds as part of the July 2011 State Bonding
Plan approved with the State Government Shutdown settlement. That July approval occurred
after the CIP for 2012 – 2016 was adopted. Rather than amend the 2012- 2016 CIP, City staff
determined that the new CIP for 2013- 2017 would be prepared earlier and include the details of
the state grant for the Fire Training Facility.
The draft CIP was presented to the Commissions and recommendations of adoption has been
received from all the Commissions. Adopting the CIP does not commit the Council to the
proposed projects, nor implement the assumptions made during the preparation; however, it is
the basis for the 2013 Budget document as it provides direction to the staff on the intent of the
Council to implement these projects. Similarly, adoption of the resolution approving the
issuance of Capital Improvement Bonds does not authorize the construction of the City Hall
Improvements for the Police Department Expansion or the construction of a new Fire Station at
the 3M Campus, but gives authority for that bond issue to occur.
Background Information
Instructions from the Assistant City Manager were provided to the Department Heads in October
2011 based upon available funding anticipated for the five-year planning period. Unlike 2010
when funds were available for MCC Pool and Phone system upgrades, it was assumed that no
additional funds would be available for 2012 projects other than those programmed in the 2012
budget. The direct instructions were that only minimal new funds are available and that new
proposals will likely require reductions in expenditures within other areas of the budget. This
remains consistent with the Council’s goal to establish Financial Sustainability in the overall
planning for all areas of the City Budget. The CIP was prepared assuming no referendum.
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2013 – 2017 CAPITAL IMPROVEMENT PLAN
PAGE TWO
That can be changed as the process is evaluated, but the staff assumption is to attempt to
implement goals without the benefit of a referendum discussion.
The proposed final version of the 2013 – 2017 Capital Improvement Plan was provided to the
Council under separate cover and is available on the City Finance Webpage. The Transmittal
Letter highlights the major projects and revisions within the Plan for consideration. The biggest
revision is the inclusion of the new Fire Stations and expansion of the Police Department / City
Hall, which adds $7.0 million in improvements to the plan. In addition, as noted previously, the
East Metro / Marshlands Fire Training Facility has been added to the plan. The document
explains each of the proposed projects and analyzes the impacts on the budget for the various
funds, along with the tax impact necessary to implement these projects as proposed.
Capital Improvement Plan Process
The process for the Capital Improvement Plan [CIP] typically begins in February of each year.
The Council provided guidance in 2011-2012 by adopting goals for the coming years. A clear
goal of the Council continues to be financial sustainability combined with a focus on funding for
City facilities. The key issue involved a long-term vision for public safety facilities. The staff
submits projects based upon those goals, and the finance staff analyzes the funds available for
capital projects along with the impacts of the staff proposals. A number of revisions are made in
the project submittals based upon the analysis of finance, as well as management priorities to
achieve the attached CIP plan. This document reflects the final accumulation of that process.
Summary of CIP
The 2010 – 2014 CIP was approved at a $77.76 Million level; while the 2011 – 2015 CIP was
approved at a reduced $65.74 Million level. The 2012 – 2016 CIP was approved at $65.32
Million. The original draft of the 2013 – 2017 CIP was at $76,863,880. Staff recommended
revisions to the draft plan to move a number of projects from proposed to deferred. The final
2013-2017 CIP is proposed at $67,692,880, a 3.6% increase from last year’s plan. The
revisions from the draft include deferral of the second phase of the City Hall/Police Department
Expansion project, deferral of the third phase of the Fire Department Expansion; deferral of the
Hillcrest Area Redevelopment Project; and deferral of a couple of park projects by 1-2 years.
The proposed 2013 – 2017 CIP can be divided into sections based upon the need for new
revenues for 2013, as well as projected impacts in future years, as follows:
2013 Budget Impact-* 2012 Tax Levy 2013 Tax Levy
1. Debt Service Fund: $4,208,103 $4,513,529
2. Capital Improvement Projects Fund $ 145,000 $ 180,000
3. Fire Truck Replacement Fund $ 50,000 $ 50,000
4. Public Safety Facilities Fund: $ 200,000 $ 0
5. Redevelopment Fund: $ 0 $ 0
6. Maplewood Area EDA Fund: $ 0 $ 89,270
7. Ambulance Fund: $ 350,000 $ 350,000
8. Maplewood Community Center Fund: $ 460,000 $ 460,000
9. Recreation Program Fund: $ 175,000 $ 175,000
10. Park Development Fund: $ 0 $ 0
*Note: Impact shown is based on capital projects; does not include analysis of annual operating
expenses.
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2013 – 2017 CAPITAL IMPROVEMENT PLAN
PAGE THREE
Explanation of by Fund
1. Debt Service Fund
a. Annual projections:
i. 2012 Budget: $4,208,103
ii. 2013 Projected: $4,513,529
b. What does this investment provide?
i. New Fire Stations:
1. A new station within the South Leg of Maplewood on or near the 3M
Campus to be built in 2012 – 2013 without the need for a referendum.
We have assumed that we could implement an assessment to a
partner and then sell bonds for both the assessment as well as the
Fire Station expense to provide for the $5.0 million expense. This
proposal is expected to involve an agreement with 3M to provide Tax
Increment Financing for expansion of facilities and jobs on their
campus.
2. Refurbishment/replacement of Fire Station #7 at Hazelwood and
County Road C in 2014 – 2015 at a cost of $2.5 million will be paid
from the Public Safety Expansion Fund and will not require City
Bonding. This assumes that the Century Avenue, Londin Lane and
McMenemy Street stations are abandoned; the property sold at a
value of $2.5 million by 2014. This funding would then be used for the
construction of new Fire Station #7 at the same location. This is
discussed under the Public Safety Expansion category.
ii. Police Department Expansion beginning in 2012 - 2013
1. A space needs study has been completed documenting that our
Police Department has only 45% of the required space for their
operations. This project proposes to expend $4.0 million in 2012-
2013. As noted previously, a second phase of $3.38 million has been
deferred to post 2017. This would be through the issuance of CIP
Bonds and would include departments moving to the unfinished
vacant space at Public Works for expanding the Police Department
into existing space at City Hall. No referendum is necessary to make
this work.
iii. Continuation of a Reduced Street Reconstruction Program
1. The streets program was significantly reduced in the 2012 – 2016 CIP,
but continues to invest at reduced levels through 2016 and then
expands in 2017. In the interim, projects such as TH 36 – English; the
Gladstone project and overlay of MSAS streets are implemented that
do not require significant impacts to debt service.
c. Financial Issues with this plan?
i. Debt Service exceeds 2.0% of Market Value in 2012 – 2013
1. It has been a policy to keep debt service levels at or below 2.0% of
taxable Market Value. The Debt Service from the tax levy increases in
2013 and property values have fallen. In addition, the inclusion of
debt for the Police Department Expansion; New Fire Stations and
Street Reconstruction Program has pushed the current percentage
above 2.0%. Projections are that the debt level is stabilized and will
return to 2.0% in 2014.
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2013 – 2017 CAPITAL IMPROVEMENT PLAN
PAGE FOUR
Debt Service Fund [continued]
ii. Debt Service versus tax increase in 2014-15
1. The original proposed CIP anticipated that a tax increase would be
needed for debt service payments in 2014 or 2015, if the debt levy is
in the $4.4-$4.5 million range. The revisions in this CIP have
increased the debt levy for 2013 and 2014 and then begins to
decrease in 2015.
2. It should be noted that overall City debt is proposed to decrease from
the 2012 level of $81,192,297 to a level of $66,053,712 in 2017, if this
plan is adopted.
2. Capital Improvement Projects Fund
a. Annual Projections = $180,000 per year for 2013 - 2017
b. What does this investment provide?
i. Fire Training Facility / Marshlands Proposal
1. This project was added to the City project list as part of State Bonding
being provided in the July 2011 Bonding Plan. It had been put on hold
with the note that the project would be re-instated upon state bonding
being received. Project financing includes:
a. State Grant: $3,000,000
b. Ramsey County Grant: $ 450,000
c. Capital Improvement Fund: $ 250,000
d. Environmental Utility Fund: $ 250,000 [for Marshlands]
ii. Public Works Building Carpet Replacement
1. This project was deleted as a cost saving measure and will be
considered as part of the City Hall Expansion project.
iii. Upgrades to Community Park Fields and Park Equipment
1. This project proposes to replace and upgrade equipment within our
parks as well as upgrade park fields in various locations and areas at
$100,000 per year.
c. Financial issues with this plan?
i. $35,000 will need to come from existing expenses to avoid a levy increase.
3. Fire Truck Replacement Fund
a. Annual projections = $50,000 per year
b. What does this investment provide?
i. Replacement of Fire Truck in 2014
c. Financial issues with this plan? No impact on taxes.
d. Staff Recommended Revisions: No revisions.
4. Public Safety Facilities Fund
a. Annual projections = $200,000 per year
b. What does this investment provide?
ii. Rehabilitation of Fire Station #7 and #2
1. As part of Chief Lukin’s proposal for the fire department, he identified
needs for improvements at the three main fire stations. The new Fire
Station at 3M is proposed to be paid through an agreement with 3M
that will not cost levy funds. The improvement at Station #7 will cost
$2.5 million and will be paid from a sale of property [$2.5 million]. The
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2013 – 2017 CAPITAL IMPROVEMENT PLAN
PAGE FIVE
third project involving rehabilitation at the Gladstone Station [$1.0
million] has been deferred.
c. Financial issues with this plan?
i. A reduction in this funds annual need for levy was planned to offset the debt
service increase for the Police Department expansion. The payment of the
debt service for the CIP Bonds proposed for the City Hall Expansion for Police
Department Expansion will use these funds plus a minor levy increase or
reassignment of existing funds to avoid the levy increase.
5. Redevelopment Fund
a. Annual projections = $40,000 per year
b. What does this investment provide?
i. Housing Replacement Program
1. The City previously provided an allocation to the Housing and
Redevelopment Authority for the purchase and upgrade of property.
That was discontinued in 2004 for budget reasons. This proposal is to
reinstate funding for an every other year expenditure of $100,000.
c. Financial Issues with this plan?
i. New expenditure may require a levy increase or deferral of other operating
expenses.
d. Staff Recommended Revisions:
i. Find expenses within current budget to fund this program without a tax
increase. This program should be a priority.
6. Maplewood Area EDA Fund
a. Annual projections = $89,270 per year
b. What does this investment provide?
i. Commercial Property Redevelopment Program
1. The City established the Economic Development Authority and the
Business and Economic Development Commission in 2010 but did not
dedicate funding for property loans or improvements. This plan would
establish a levy of 0.5% of the levy toward this purpose.
c. Financial issues with this plan?
i. This new program may require a tax increase or deferral of other operating
expenses.
d. Staff Recommended Revisions:
i. No revisions recommended, as dedicated funding sources for these purposes
are necessary to move this program forward.
7. Ambulance Fund
a. Annual projections = $350,000 per year.
b. What does this investment provide?
i. Replacement / Rehabilitation of Ambulance Fleet
c. Financial issues with this plan?
i. None; City increased the levy in 2012 to move this fund to sustainable levels.
d. Staff Recommended Revisions:
i. None
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8. Maplewood Community Center Fund
a. Annual projections = $460,000 per year
b. What does this projection provide?
i. Capital Investment to keep MCC Upgraded
1. The five-year MCC Sustainability Plan proposed by staff and reviewed
with the Council in 2011 is implemented with this plan. An allocation
of $150,000 was provided in 2011 and an additional $50,000 will be
allocated in 2012 - 2017 to meet the requested $200,000 annual
needs.
c. Financial issues with this plan?
i. The original proposal for the MCC sustainability was that the allocation of levy
money would be reduced moving forward over the next 3-5 years. Given the
scope of improvements and lack of revenue enhancements, that plan looks
more like a 7 – 10 year plan.
d. Staff Recommended Revisions:
i. None
9. Recreation Program Fund
a. Annual Projections = $175,000 per year
b. What does this projection provide?
i. No capital projects. This allocation provides support for recreational activities
through Maplewood.
c. Financial issues with this plan?
i. This program is currently operating at a deficit and will need reductions and
cuts in expenditures in 2013 to be sustainable.
d. Staff Recommended Revisions:
i. None
10. Park Development Fund
a. Annual Projections = $0 per year
b. What does this projection provide?
i. No capital projects are funded with tax levy dollars. The Parks Improvement
Program is totally funded by contributions from new development through
Park Availability Charges. Due to the shortage of development funds, park
projects proposed have been delayed or revised as follows:
1. Deer Control and Campus Programs will need to be funded from the
existing operating budget.
2. Reduced the Emerald Ash Borer program from $25,000 per year for
five years to $25,000 in 2014 and 2015.
3. Reduced the expenditure in Joy Parks from $225K to $175K.
4. Assumed a level of $200,000 per year in PAC based on new
development and new fees.
5. Delayed the improvements in Goodrich Park by one year.
6. Expected levy dollars to Parks in 2013:
a. Community Center - $460,000
b. Recreation Fund - $175,000
c. Trail Rehab - $ 80,000
d. Fields and Equip - $100,000
e. Nature Center - $ 53,400 for building
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2013 – 2017 CAPITAL IMPROVEMENT PLAN
PAGE SEVEN
Budgetary Consideration
As noted within the CIP Document and this memorandum, if staff recommendations are
accepted, the levy increase will be 1.3% based on this plan (which includes no increase in the
General Fund levy). Other expenses will impact the 2013 levy and will be reviewed with the
Council during the preparation of the 2013 Budget. Those items will be reviewed along with the
impacts of cuts within the various departments and programs during the budget meetings in
June –August 2012 as the Council moves forward with budget determinations and directions.
These are the assumptions that the CIP was based upon for presentation to the Commissions
and City Council. Adoption of the CIP as presented is recommended.
Information on CIP Bond
A CIP Bond can be issued by the Council for various types of public facility improvements, such
as City Hall, Fire Stations, Police Stations, or Public Works Buildings. These types of CIP Bonds
can be issued without a referendum if certain conditions are followed. First, the project must be
included within the Capital Improvement Plan. This project, as noted, is within the current CIP.
Second, the Council must hold a Public Hearing on the proposed improvement project. Third,
following the Public Hearing, a petition may be filed within 30 days by at least 5% of the
residents who voted in the previous election. If the petition is filed, then a referendum must be
held. If a petition is not filed, then the City may issue CIP Bonds. The limitation on the bonding
is based upon a percentage of the market value of the City. Based on current bonding rates, the
City of Maplewood could issue up to $35 - $40 million of CIP Bonds and still stay within statutory
limitations.
The City previously issued CIP Bonds in 2004 for the construction of the Public Works Building
Addition. If issuance of these bonds is authorized, it is proposed that up to $4.25 million in
bonds be issued to finance the first phase of the City Hall Improvements for Police Department
Expansion. These bonds are proposed to be issued in late May or early June 2012 along with
the other bonds issues for Public Improvement Projects already approved by the Council. A
second authorization is included in the CIP Bond hearing to allow an additional $5.25 million for
the construction of a new Fire Station on the 3M Campus. This project is not ready and staff is
not envisioning issuing bonds for this project until further discussion and project plans are
developed. The authority of the bond issuance remains for one year, until a new CIP is adopted.
As noted within the plan, the $4.25 million CIP Bond for City Hall is not anticipated to impact the
City levy dramatically. Bond payments of $325,000 to $350,000 are anticipated for this bond.
Approximately $200,000 of annual costs have been arranged within the current budget that will
be used for this purpose; as well, staff is prepared to recommend an additional $85,000 to
$100,000 in reductions to minimize any impacts requiring a levy increase. Authorization of the
actual bond sale will be presented to the Council for consideration in April 2012. This action only
authorizes the sale to occur; but does not authorize the actual sale.
Recommended Action
It is recommended that the City Council conduct a Public Hearing on the 2013 – 2017 Capital
Improvement Plan along with consideration of Issuance of Capital Improvement Bonds. Four
votes of approval are necessary. Following is the recommended action:
a. Conduct Public Hearing after 7:00 pm
b. Receive reports from representatives of BEDC, Park Commission, ENR
Commission, HRA Commission, HPC Commission, and Planning Commission
c. Adopt Resolution approving the Capital Improvement Plan and the Issuance of
Capital Improvement Bonds.
Attachments:
1. Resolution
2. Draft 2013 – 2017 Capital Improvement Plan (Separate Attachment & on City Website)
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Attachment 1
RESOLUTION
APPROVING A CAPITAL IMPROVEMENT PLAN
AND
ISSUANCE OF CAPITAL IMPROVEMENT BONDS
WHEREAS, pursuant to Minnesota Statutes, Section 475.521, the City of
Maplewood, Minnesota (the “City”) is authorized to adopt a capital improvement plan
and issue bonds to finance capital improvements described therein; and,
WHEREAS, pursuant to Minnesota Statutes, Section 475.521, Subdivision 2, the
City Council did hold a public hearing after 7:00 pm on Monday, March 26, 2012,
and notice of said hearing was duly published and noticed; and
WHEREAS, in approving the 2013 – 2017 Capital Improvement Plan, the City
Council considered for each project and for the overall plan:
1. The condition of the City’s existing infrastructure, including the
projected need for repair and replacement;
2. The likely need for the improvement;
3. The estimated cost of the improvement;
4. The available public resources;
5. The level of overlapping debt in the City;
6. The relative benefits and costs of alternative uses of the funds;
7. Operating costs of the proposed improvements; and
8. Alternatives for providing services more efficiently through shared
facilities with other local governments; and
WHEREAS, the Maplewood City Council has determined that the issuance of
Capital Improvement Bonds in the aggregate amount not to exceed $9,500,000
[further defined as $4,250,000 for City Hall Improvements for Police Department
Expansion and $5,250,000 for a New Fire Station at 3M Campus] is the best way to
finance those portions of the Capital Improvement Plan eligible under Minnesota
Statutes, Section 475.521; and
WHEREAS, the Maplewood Planning Commission has conducted a Public Hearing
and determined and recommended that the 2013 – 2017 Capital Improvement Plan
is consistent with the Maplewood Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED, the Maplewood City Council adopts the
2013 -2017 Capital Improvement Plan and authorizes consideration of the issuance
of Capital Improvement Bonds in the aggregate principal amount not to exceed
$9,500,000.
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Item I1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: March 14, 2012
RE: Approval of Second Reading of the Ordinance Relating to Regulation of Tobacco
Sales
Background
The city, working with the North Suburban Tobacco Compliance Project continues to work to
reduce the cost, harm and burden that tobacco and tobacco products plays in our community.
Chief Thomalla and I have reviewed the current ordinance regulating tobacco and have
determined that the best approach would be to repeal Chapter 14, Article XVIII that governs the
regulation of tobacco and tobacco related products.
State Statute 416.19 dictates that in order for the governing body to consider adoption or
substantial amendments to the ordinance current licensees must be given at least 30 days
notice prior to the meeting when the proposed changes will be made.
A letter was sent via US Mail on February 6, 2012, notifying licensees that the first reading of
the proposed ordinance would be on the council agenda March 12, 2012.
At the February 13, 2012 city council meeting the council placed a thirty-day moratorium on all
new licenses for tobacco and tobacco related products.
Following is an ordinance regulating the possession, sale and consumption of tobacco and
tobacco related devices and products which upon passage would repeal Chapter 14, Article
XVIII of the current city code.
CITY OF MAPLEWOOD
AN ORDINANCE RELATING TO REGULATION OF TOBACCO SALES,
REPEALING CHAPTER 14, ARTICLE XVIII OF THE MAPLEWOOD CITY CODE
The City Council of the City of Maplewood hereby ordains:
Section 1. RECITALS. The Minnesota Legislature has enacted the Minnesota Clean Indoor Air
Act (Minnesota Statutes, Sections 144.411 to 144.417), the purpose of which is to protect
employees and the general public from the hazards of secondhand smoke by eliminating
smoking in public places, places of employment, public transportation and at public meetings,
and nothing in the Minnesota Clean Air Act prohibits the City from enacting and enforcing more
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stringent measures to protect individuals from secondhand smoke. Pursuant to this authority
and for the purpose of protecting individuals from the hazards of secondhand smoke the City
has determined that it is in the best interest of the public to prohibit the lighting of tobacco in a
retail establishment by a customer or potential customer for the purpose of sampling tobacco
products.
Section 2. PURPOSE.
The City recognizes the public health hazards of exposure of individuals to secondhand smoke.
This article is intended to regulate the sale, possession, and use of tobacco, tobacco products,
and tobacco related devices for the purpose of enforcing and furthering existing laws, to protect
minors against the serious effects associated with the illegal use of tobacco, tobacco products,
and tobacco related devices, to protect individuals from the hazards of secondhand smoke, and
to further the official public policy of the State of Minnesota as stated in M.S. § 144.391 and
M.S. § 144.412, as they may be amended from time to time.
Section 3. DEFINITIONS.
Except as may otherwise be provided or clearly implied by context, all terms shall be given their
commonly accepted definitions. For the purpose of this chapter, the following definitions shall
apply unless the context clearly indicates or requires a different meaning.
COMPLIANCE CHECKS. The system the city uses to investigate and ensure that those
authorized to sell tobacco, tobacco products, tobacco-related devices, and nicotine or lobelia
delivery devices are following and complying with the requirements of this ordinance.
Compliance checks shall involve the use of minors as authorized by this ordinance.
Compliance Checks shall also mean the use of minors who attempt to purchase tobacco,
tobacco products, tobacco-related devices, or nicotine or lobelia delivery devices for
educational, research and training purposes as authorized by state and federal laws.
Compliance checks may also be conducted by other units of government for the purpose of
enforcing appropriate federal, state or local laws and regulations relating to tobacco, tobacco
products, tobacco-related devices, and nicotine or lobelia delivery devices.
INDIVIDUALLY PACKAGED. The practice of selling any tobacco or tobacco product wrapped
individually for sale. Individually wrapped tobacco and tobacco products shall include but not be
limited to single cigarette packs, single bags or cans of loose tobacco in any form, and single
cans or other packaging of snuff or chewing tobacco. Cartons or other packaging containing
more than a single pack or other container as described in this definition shall not be considered
individually packaged.
INDOOR AREA. All space between a floor and a ceiling that is bounded by walls, doorways, or
windows, whether open or closed, covering more than 50 percent of the combined surface area
of the vertical planes constituting the perimeter of the area. A wall includes any retractable
divider, garage door, or other physical barrier, whether temporary or permanent.
LOOSIES. The common term used to refer to a single or individually packaged cigarette or any
other tobacco product that has been removed from its packaging and sold individually. The term
“loosies” does not include individual cigars with a retail price, before any sales taxes, of more
than $2.00 per cigar.
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MINOR. Any natural person who has not yet reached the age of 18 years.
MOVEABLE PLACE OF BUSINESS. Any form of business operated out of a truck, van,
automobile or other type of vehicle or transportable shelter and not a fixed address store front or
other permanent type of structure authorized for sales transactions.
NICOTINE OR LOBELIA DELIVERY DEVICES. Any product containing or delivering nicotine or
lobelia intended for human consumption, or any part of such a product, that is not tobacco as
defined in this section, not including any product that has been approved or otherwise certified
for legal sale by the United States Food and Drug Administration for tobacco use cessation,
harm reduction, or for other medical purposes, and is being marketed and sold solely for that
approved purpose.
RETAIL ESTABLISHMENT. Any place of business where tobacco, tobacco products, tobacco-
related devices, or nicotine or lobelia delivery devices are available for sale to the general
public. The phrase shall include but not be limited to grocery stores, convenience stores,
restaurants, and drug stores.
SALE. Any transfer of goods for money, trade, barter or other consideration.
SELF-SERVICE MERCHANDISING. Open displays of tobacco, tobacco products, tobacco-
related devices, or nicotine or lobelia delivery devices in any manner where any person shall
have access to the tobacco, tobacco products, tobacco-related devices, or nicotine or lobelia
delivery devices, without the assistance or intervention of the licensee or the licensee's
employee. The assistance or intervention shall entail the actual physical exchange of the
tobacco, tobacco product, tobacco-related device, or nicotine or lobelia delivery device between
the customer and the licensee or employee. Self-service sales are interpreted as being any sale
where there is not an actual physical exchange of the product between the clerk and the
customer.
SMOKING. Inhaling or exhaling smoke from any lighted or heated cigar, cigarette, pipe, or any
other lighted or heated tobacco or plant product. Smoking also includes carrying a lighted or
heated cigar, cigarette, pipe, or any other lighted or heated tobacco or plant product intended for
inhalation.
TOBACCO or TOBACCO PRODUCTS. Tobacco and tobacco products includes cigarettes and
any product containing, made, or derived from tobacco that is intended for human consumption,
whether chewed, smoked, absorbed, dissolved, inhaled, snorted, sniffed, or ingested by any
other means, or any component, part, or accessory of a tobacco product; cigars; cheroots;
stogies; perique; granulated, plug cut, crimp cut, ready rubbed, and other smoking tobacco;
snuff; snuff flour; cavendish; plug and twist tobacco; fine cut and other chewing tobaccos;
shorts; refuse scraps, clippings, cuttings and sweepings of tobacco; and other kinds and forms
of tobacco. Tobacco excludes any tobacco product that has been approved by the United
States Food and Drug Administration for sale as a tobacco cessation product, as a tobacco
dependence product, or for other medical purposes, and is being marketed and sold solely for
such an approved purpose.
TOBACCO-RELATED DEVICES. Tobacco-related devices includes any tobacco product as
well as a pipe, rolling papers, ashtray, or other device intentionally designed or intended to be
used in a manner which enables the chewing, sniffing or smoking of tobacco or tobacco
products.
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VENDING MACHINE. Any mechanical, electric or electronic, or other type of device which
dispenses tobacco, tobacco products or tobacco-related devices upon the insertion of money,
tokens or other form of payment directly into the machine by the person seeking to purchase the
tobacco, tobacco product or tobacco-related device.
Section 4. LICENSE REQUIRED.
(A) Generally. No person may directly or indirectly or by means of any device keep for
retail sale, sell at retail, offer to sell or otherwise dispose of any tobacco, tobacco
products, or tobacco related devices, or nicotine or lobelia delivery device at any place in
the City unless a license has first been issued by the City as provided in this section.
(B) Specifically.
(1) Application. An application for a license to sell tobacco, tobacco products,
and tobacco related devices shall be made on a form provided by the City. The
application shall contain the full name of the applicant, the applicant’s residential and
business addresses, and telephone numbers, the name of the business for which the
license is sought, and any additional information the City deems necessary.
(2) Action. Upon receipt of a completed application, the city clerk shall forward
the application to the police department for investigation. The police department shall
conduct an investigation of the applicant and application regarding the fitness of the
applicant to hold a license pursuant to the standards set forth in this article, and reports
the results of its investigation to the city clerk within 30 days of receipt of the application.
After the City finishes its investigation, and reviews the finding, the application will be
approved or denied by the City Manager or his designee. If the application is approved it
will be issued by the City Clerk, if the City Manager or his designee denies the
application, notice of the denial shall be given to the applicant along with notification of
the applicant’s right to appeal the decision.
(3) Fees. No license shall be issued under this ordinance until the appropriate
license or investigation fee is paid in full. The fee(s) shall be established by the city
council by resolution from time to time.
(4) Sanctions for violation. Shall be set by the city council at penalty phase
not to be less than State mandated guidelines.
(5) Transfers. All licenses issued under this section shall be valid only on the
premises for which the license was issued and only for the person to whom the license
was issued.
(6) Moveable place of business. No license shall be issued to a moveable place
of business. Only fixed location businesses shall be eligible to be licensed under this
subchapter.
(7) Display. All licenses shall be posted and displayed in plain view of the
general public on the licensed premises.
(8) Renewals. The renewal of a license issued under this section shall be
handled in the same manner as the original application. The request for a renewal shall
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be made at least 30 days prior, but no more than 60 days before the expiration of the
current license. The license holder is not entitled to an automatic renewal of the license.
Section 5. BASIS FOR DENIAL OF LICENSE.
The following shall be grounds for denying the issuance of or renewal of a license under
this subchapter; if a license is mistakenly issued or renewed to a person, it shall be
revoked upon the discovery that the person was ineligible for the license under this
section.
a. The applicant is under the age of 18 years of age;
b. The applicant has been convicted within the past 5 years of any violation of a
federal, state, or local law, ordinance provision, or other regulation relating to
tobacco products, or tobacco related devices.
c. The applicant has had a license to sell tobacco, tobacco products, or tobacco
related devices revoked within the preceding 12 months of the date of application.
d. The applicant fails to provide any information required on the application, or
provides false or misleading information.
e. The applicant is prohibited by federal, state, or other local law, ordinance, or other
regulation, from holding such a license.
f. Nonpayment by the property owner and/or applicant of any fees or charges owed
to the City and/or county, including but not limited to utilities and property taxes.
g. If a license is mistakenly issued or renewed to a person, it shall be revoked upon
the discovery that the person was ineligible for the license under this chapter.
Section 6. PROHIBITED SALES.
It shall be a violation of this subchapter for any person to sell or offer to sell any tobacco,
tobacco product, or tobacco related device:
a. To a minor;
b. By a vending machine;
c. By self-service;
d. As loosies;
e. If the tobacco or tobacco products contain opium, morphine, jimsonweed,
belladonna, strychnos, cocaine, marijuana, or other delirious, hallucinogenic, toxic, or
controlled substances except nicotine and other substances found naturally in
tobacco or added as part of an otherwise lawful manufacturing process; and/or
f. To any other person, in any other manner or form prohibited by federal or state law
or regulation, or by local ordinance.
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Section 7. SMOKING PROHIBITED.
It shall be unlawful for any of the following to occur in a licensed premise: the lighting,
inhaling, exhaling or combination thereof of tobacco, tobacco products, or tobacco
related devices by any person.
Section 8. COMPLICANCE CHECKS AND INSPECTIONS.
All licensed premises shall be open to inspection by the city police or other authorized
city official during regular business hours. From time to time, but at least once per year
the city shall conduct compliance checks by engaging with the written consent of their
parents or guardians, minors over the age of 15 years but less than 18 years to enter the
licensed premise to attempt to purchase tobacco, tobacco products or tobacco related
devices. Minors used for the purpose of compliance checks shall be supervised by city
designated law enforcement officers or other designated city personnel. Minors used for
compliance checks shall not be guilty of unlawful possession of tobacco, tobacco
products or tobacco-related devices when those items are obtained as a part of the
compliance check. No minor used in compliance checks shall attempt to use a false
identification misrepresenting the minor’s age, and all minors lawfully engaged in a
compliance check shall answer all questions about the minor’s age asked by the
licensee or his or her employee and shall produce any identification, if any exists, for
which he or she is asked.
SECTION 9. VIOLATIONS AND PENALTY.
(A) Misdemeanor prosecution. Nothing in this section shall prohibit the city from seeking
prosecution as a misdemeanor for any alleged violation of this ordinance.
(B) Administrative penalties.
(1) Licensees. Any licensee found to have violated this chapter, or whose employee
shall have violated this chapter, shall be charged an administrative fine of $250 for a first
violation of this chapter; $500 for a second offense at the same licensed premises within
a 24-month period; and $750 for a third or subsequent offense at the same location
within a 24-month period. In addition, after the third offense, the license shall be
suspended for not less than seven consecutive days.
(2) Other individuals. Other individuals, other than minors regulated by this section,
found to be in violation of this chapter shall be charged an administrative fine of $50.
(3) Minors. Minors found in unlawful possession of or who unlawfully purchase or
attempt to purchase, tobacco, tobacco products, tobacco-related devices, or nicotine or
lobelia delivery devices, shall be subject to an administrative fine, or may be subject to
tobacco-related education classes, diversion programs, community services, or another
penalty that the city believes will be appropriate and effective. The administrative fine or
other penalty shall be established by City Council ordinance upon the City Council's
consultation with interested parties of the courts, educators, parents and children to
determine an appropriate penalty for minors in the city. This administrative fine or other
penalty may also be established from time to time by the Ordinance Establishing Fees
and Charges, as it may be amended from time to time.
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(4) Statutory penalties. If the administrative penalties authorized to be imposed by M.S.§
461.12, as it may be amended from time to time, differ from those established in this
section, then the statutory penalties shall prevail.
Section 10. EFFECTIVE DATE. This ordinance shall become effective as of the date of its
publication.
First Reading: March 12, 2012
Second Reading: March 26, 2012
Adopted: April 4, 2012
Recommendation
Approve second reading of Chapter 14 relating to the regulation of tobacco products and sales
of tobacco.
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
SUBJECT: Gladstone Area Redevelopment - Phase 1 Improvements, City Project 04-21
a) Resolution Approving Plans and Specification and Advertising for Bids
(Bid Package 2)
b) Resolution Approving Utility Burial Contracts
c) Resolution Adjusting Project Budget
DATE: March 14, 2012
INTRODUCTION
The council will consider adopting resolutions:
1) Approving plans and specification and authorizing ad for bids
2) Approving utility burial contracts with Xcel Energy and CenturyLink
3) Adjusting the project budget which first adopted and set on March 28, 2011.
BACKGROUND
The City of Maplewood guided this area through an extensive process in developing the concepts for
Gladstone Improvements.
The Gladstone Redevelopment Area is generally described as the area surrounding Frost Avenue from
Highway 61 to Hazelwood Street. A Master Plan document and an Alternative Urban Areawide Review
(AUAR) were completed for the neighborhood detailing the proposed development concepts that
helped guide the proposed improvements. In addition a master plan was recently adopted for the
Savanna area.
It should also be noted that the old Tourist Cabin property is well underway with the construction of the
new Assisted Living Facility by the private developer.
A portion of the Gladstone Phase 1 improvements began last year and the remaining items of Phase 1
are to be finalized this year. Phase 1 improvements are generally described as:
Street improvements (Frost Ave from Hwy 61 to Phalen Place); includes roundabout at E. Shore
Drive
Frost Avenue Bridge replacement
Historic marker rest stop improvements near Frost Bridge
Trail and sidewalk improvements on Frost Ave and E. Shore Dr.
Stormwater and wetland improvements
Utility improvements including additional infrastructure to support redevelopment sites
Overhead utility burial along Frost Ave from Frost Bridge to Phalen Place
Landscape and urban design enhancements along Frost Ave and at E. Shore Dr. roundabout
Savanna Improvements
Agenda Item J1
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Phase 1 is being let in two separate contracts. The first for which work began last year is Bid Package
#1 in which Lunda Construction won the contract:
Bid Package #1 (2011)
Street Improvements
Frost Avenue Bridge Replacement
Historic Marker Rest Stop Improvements
Grading for Trail and Sidewalk Improvements
Public Utility Improvements
Stormwater and Wetland Improvements
The second bid package as part of Phase 1 is to be bid to contractors this spring:
Bid Package #2 (2012)
Overhead Utility Burial
Savanna Improvements
Paving for Trails and Sidewalks
Landscape and Urban Design Improvements*
Additional Trail Segments* *Potential additional improvements (if budget allows)
DISCUSSION
The plans and specification for Bid Package 2 as part of the Gladstone Phase 1 Improvements are
complete and ready to be bid out to contractors.
Xcel Energy and CenturyLink both have prepared the burial contracts to facilitate the work this spring.
The utility companies are burying their own utilities at the city’s request, and as such the franchise
agreement requires the burial cost be covered by the city. The two utility contracts attached are
recommended to be approved by the council in order to facilitate this work. The previously approved
budget already accounts for these burial costs.
In addition to the resolution for utility burial approval, the budget should be adjusted to reflect updated
project costs and financing. The budget section compares current approved budget against the
proposed revised budget.
Agenda Item J1
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BUDGET
The improvements financed through a combination of various funding sources. The following is a
summary of the current financing plan for the improvements:
Funding Source Amount
Special Assessment $ 2,200,000
Municipal State Aid Bonds $ 925,000
Mn/DOT Bridge Funds $ 1,600,000
Bond Savings $ 599,600
Debt Service $ 200,000
Sewer and Water Utility Fund $ 200,000
Environmental Utility Fund (EUF) $ 550,000
Street Light Fund $ 600,000
EPA Grant $ 200,000
Site PAC Fund $ 100,000
Existing PAC Fund $ 100,000
Total $ 7,274,600
The following is a summary of the proposed budget adjustment and financing plan for the
improvements:
Revised Funding Sources Amount
Developer Special Assessment $ 2,200,000
Municipal State Aid Bonds $ 1,050,000
Mn/DOT Bridge Funds $ 1,371,300
Debt Service $ 1,037,000
Sewer Fund $ 175,000
St. Paul WAC Fund $ 100,000
Environmental Utility Fund (EUF) $ 725,000
Street Light Fund $ 715,000
PAC Fund (Developer Cash) $ 140,000
Tree Fund (Developer Cash) $ 25,000
Existing PAC Fund $ 140,000
Total $ 7,678,300
RECOMMENDATION
It is recommended that the city council approve the attached resolutions approving plans and
specification and authorizing ad for bids, approving utility burial contracts, and approving the resolution
adjusting the project budget for the Gladstone Area Redevelopment/Improvements – Phase 1, City
Project 04-21.
Attachments:
1. Resolution Approving Plans and Specs and Authorizing Ad for Bids
2. Resolution Utility Burial
3. Resolution Budget Adjustment
4. Location Map
Agenda Item J1
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RESOLUTION
APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS (BID PACKAGE 2)
WHEREAS, pursuant to resolution passed by the city council on March 28, 2011, plans and
specifications for the Gladstone Area Redevelopment Improvements - Phase 1, City Project 04-21,
have been prepared by (or under the direction of) the city engineer, who has presented such plans and
specifications to the council for approval,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA:
1. Such plans and specifications, a copy of which are attached hereto and made a part
hereof, are hereby approved and ordered placed on file in the office of the city clerk.
2. The city clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published twice, at least twenty-one
days before the date set for bid opening, shall specify the work to be done, shall state that bids will be
publicly opened and considered by the council at 11:00 a.m. on the 4th day of May, 2012 at city hall,
and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a
certified check or bid bond, payable to the City of Maplewood, Minnesota for five percent of the amount
of such bid.
3. The city clerk and city engineer are hereby authorized and instructed to receive, open,
and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The
council will consider the bids, and the award of a contract, at a regular city council meeting thereafter.
Approved this 26th day of March 2012.
Agenda Item J1
Attachment 1
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RESOLUTION
APPROVING UTILITY BURIAL CONTRACTS
WHEREAS, pursuant to resolution of the council adopted April 11, 2011 the improvements were
ordered after holding a public hearing for the Gladstone Area Redevelopment, City Project 04-21 –
Phase 1,
WHEREAS, utility burial was identified along Frost Avenue from the new Frost Avenue bridge
extending to Phalen Place,
WHEREAS, Xcel Energy and CenturyLink have provided contracts for said burial, and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The council approves and authorizes execution of said utility burial contracts of Xcel
Energy and CenturyLink to implement the project improvements.
2. The council approves and authorizes execution of any additional private utility burial
contracts, if required, in order to implement the project improvements.
3. The city engineer is authorized to sign said agreements with utility companies for burial
of utilities to implement project improvements.
Approved this 26th day of March 2012.
Agenda Item J1
Attachment 2
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RESOLUTION
ADJUSTING PROJECT BUDGET
WHEREAS, pursuant to resolution of the council adopted March 28,2011 for the Gladstone
Area Redevelopment, City Project 04-21 – Phase 1 improvements, a budget was adopted to implement
project improvements, and
WHEREAS, the current approved budget is as follows,
Funding Source Amount
Special Assessment $ 2,200,000
Municipal State Aid Bonds $ 925,000
Mn/DOT Bridge Funds $ 1,600,000
Bond Savings $ 599,600
Debt Service $ 200,000
Sewer and Water Utility Fund $ 200,000
Environmental Utility Fund (EUF) $ 550,000
Street Light Fund $ 600,000
EPA Grant $ 200,000
Site PAC Fund $ 100,000
Existing PAC Fund $ 100,000
Total $ 7,274,600
WHEREAS, adjustment to the current budget is needed,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. The finance director is hereby authorized to make the financial transfers necessary for
the preparation of plans and specifications. A proposed budget of $7,678,300 shall be established.
The proposed financing plan is as follows:
Revised Funding Sources Amount
Developer Special Assessment $ 2,200,000
Municipal State Aid Bonds $ 1,050,000
Mn/DOT Bridge Funds $ 1,371,300
Debt Service $ 1,037,000
Sewer Fund $ 175,000
St. Paul WAC Fund $ 100,000
Environmental Utility Fund (EUF) $ 725,000
Street Light Fund $ 715,000
PAC Fund (Developer Cash) $ 140,000
Tree Fund (Developer Cash) $ 25,000
Existing PAC Fund $ 140,000
Total $ 7,678,300
Approved this 26th day of March 2012.
Agenda Item J1
Attachment 3
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Agenda Item J1
Attachment 7
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AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Dep. Public Works Director
SUBJECT: TH 36 / English Street Interchange Improvements, City Project 09-08,
Resolution Accepting Feasibility Study, Authorizing Preparation of Plans
and Specifications, and Calling for Public Hearing
DATE: March 19, 2012
INTRODUCTION
The feasibility study for the TH 36 / English Street Interchange Improvements, City Project 09-08, is
complete and available in the office of the city engineer. Copies will be distributed to council members
prior to the meeting. The study includes information on the proposed improvements, costs, and
proposed financing. An executive summary of the feasibility study is attached to this report. The city
council will consider accepting the feasibility study, authorizing the preparation of plans and
specifications, and ordering a public hearing to be held on April 9, 2012.
BACKGROUND
On August 23, 2010 the council authorized staff to proceed with tasks generally described as
preparation of a feasibility study, pursuing additional project funding, public involvement, design
surveys, preliminary layouts and approvals, environmental assessment documentation, and other
associated tasks to move this project forward in coordination with project stakeholders.
Since that time, a number of public open-houses, one-on-one meetings, and citizen design committee
meetings have been held to shape this into a successful project that balances impacts yet
accomplishes the goals of the project such as improved safety and mobility along TH 36, and providing
acceptable local access to Maplewood’s businesses and residents.
A Public Hearing for the environmental assessment portion of the project was held on February 27,
2012. The official Chapter 429 Public Hearing is proposed for April 9, 2012. That Public Hearing would
serve as the official vote by the City Council in ordering the improvements.
Layout approvals and environmental work is finalized. The detailed survey and soil testing is complete
and the preliminary roadway, drainage, and bridge plan designs are nearing completion. Final design
services are underway as authorized by the council on March 12, 2012.
A right-of-way acquisition firm was selected and approved at the January 23, 2012 council meeting.
The firm is currently working with parcel owners on both temporary and permanent acquisitions.
DISCUSSION
The TH 36 / English Street Interchange Improvements project will remove the last at-grade intersection
along TH 36 between the eastern Ramsey County line and I-35W in Roseville. The proposed
interchange will be a full access diamond interchange generally constructed at the existing English
Street location. Access ramps to and from English Street will be provided for both eastbound and
westbound traffic along TH 36. English Street will be bridged over TH 36 and modifications will be
Agenda Item J2
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made to TH 36 between TH 61 and Hazelwood Street to accommodate the proposed English Street
bridge and interchange.
In addition to the construction of the interchange and improvements to TH 36, this project includes
numerous other local roadway improvements as summarized below:
The County Road B and TH 61 intersection will be reconstructed to provide greater separation
from the existing frontage road/County Road B intersection.
Viking Drive will be reconstructed between Gervais Avenue and English Street.
English Street will be reconstructed from Gervais Avenue to Cope Avenue to accommodate the
new interchange.
Gervais Avenue will be reconstructed from Viking Drive to Hazelwood Street. This roadway
reconstruction will provide a connection from Gervais Avenue to Barclay Street allowing
residents in the Gervais/Viking neighborhood to access the new TH 36 and English Street
interchange.
Other project improvements include:
A new Bruce Vento Trail bridge over TH 36 will be constructed to accommodate the new
interchange and the improvements to TH 36.
A noise wall will be constructed along the south side of TH 36 between the Bruce Vento Trail
and Hazelwood Street.
An earthen berm with landscaping will be constructed on the north side of TH 36 between
Barclay Street and Germain Street.
Storm drainage improvements will include new storm sewer within the reconstructed roadways,
four new storm sewer ponds, and Ramsey-Washington Metro Watershed District (RWMWD)
water quality improvements within the TH 36 / TH 61 interchange.
Approximately 8,000 feet of water main will be reconstructed with the project.
Sanitary sewer improvements will be limited to repairs identified by city staff and the design
team.
PUBLIC OUTREACH
The following have been the larger neighborhood and open-house meetings to date to help shape this
project into the current proposal for improvements:
General Open House Meetings:
• November 16, 2010
• May 18, 2011
• November 15, 2011
• March 20, 2012 (Meeting specific to Commercial property owners proposed for Assessments)
• April 3, 2012 (To be held from 5-7pm at the Maplewood Community Center)
Local Neighborhood Open House Meetings:
• Dec. 8, 2010 (Neighborhood Road Connection)
• July 27, 2011 (Meeting w/ concerned Viking Dr. residents in front yard at 1531 Viking Dr.)
• August 17, 2011 (Viking Drive and Sherren Avenue residents) Noise Wall Meeting
• October 19, 2011 (Neighborhood Road Connection)
• February 8, 2012 (Neighborhood Road Connection)
Citizen Design Committees:
• Local Road Connection (5 meetings)
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• Landscaped Berm along Viking Dr. (2 meetings)
The feasibility study contains additional information on the public outreach process. It should be noted
the effort on behalf of the city and residents of the Gervais/Viking neighborhood in regards to finding an
acceptable connection to the interchange from the neighborhood. That outreach, including open house
meetings and utilizing a citizen committee approach, is further detailed in the feasibility study along with
the recommended option for connection.
Also, the staff has met a handful of times with stakeholders near the intersection of County Rd B and
Highway 61 including the gas station owner and the residential homeowners just to the east of the gas
station. A new frontage road is proposed to be realigned between these two properties and a number
of mitigation items have been made. Additionally, staff is meeting on site again with the residential
homeowners that have expressed concern in order to explain mitigation efforts such as a wall and
additional buffer plantings. That meeting is set for March 28, 2012.
BUDGET
The total project budget as reported in the feasibility study is $22,997,000. Maplewood’s contribution is
currently estimated at $3,463,170. It is recommended that council approve the preliminary budget
below and authorize the city’s consulting engineers, Kimley-Horn and Associates and Short Elliott
Hendrickson, Inc., to begin preparation of the plans and specifications.
The improvements are proposed to be financed through a combination of Federal STP grant funds,
MnDOT funds, Ramsey County funds, RWMWD funds, SPRWS funds, City of Maplewood funds, and
special assessments to benefiting properties. The following is a summary of the proposed financing
plan for the improvements:
Funding Source Amount
Federal STP Funds
Interchange $7,280,000
Water Quality $ 248,000
Subtotal $7,528,000
MnDOT Funds
SRC $5,475,000
Cooperative Agreement $ 500,040
Subtotal $5,975,040
Ramsey County Funds $ 975,000
RWMWD Funds $ 850,000
City Funds
St. Paul WAC $ 150,000
Sanitary Sewer Utility $ 150,000
City Abatement Funds $1,500,000
MSA Bond $1,663,170
Subtotal $ 3,463,170
SPRWS Funds $ 500,000
Assessments $ 1,005,790
Other Sources/MnDOT (to be determined) $ 2,700,000
Total Funding $22,997,000
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City staff is currently working with MnDOT to commit an additional $2,700,000 to the project by
accelerating the design schedule to capture additional federal funding.
RECOMMENDATION
It is recommended that the city council approve the attached resolution accepting the feasibility report,
authorizing the preparation of plans and specifications, and calling a public hearing for 7:00 p.m.,
Monday, April 9, 2012, for the TH 36 / English Street Interchange Improvements, City Project 09-08.
Attachments:
1. Resolution
2. Executive Summary
3. Location Map
Agenda Item J2
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RESOLUTION
ACCEPTING FEASIBILITY STUDY, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND
CALLING FOR PUBLIC HEARING
WHEREAS, pursuant to resolutions of the council adopted August 23, 2010, a report has been prepared
by the city engineering division with reference to the improvement of TH 36 / English Street Interchange
Improvements, City Project 09-08, and this report was received by the council on March 26, 2012, and
WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-
effective, and feasible,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA:
1. The council will consider the TH 36 / English Street Interchange Improvements, City Project 09-
08 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the
improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of
$22,997,000.
2. The City’s consultant engineering team of Kimley-Horn and Associates, Inc., and SEH, Inc. is the
designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the
making of said improvement.
3. The finance director is hereby authorized to make the financial transfers necessary for the
preparation of plans and specifications. A proposed budget of $22,997,000 shall be established. The proposed
financing plan is as follows:
Funding Source Amount
Federal STP Funds
Interchange $7,280,000
Water Quality $ 248,000
Subtotal $7,528,000
MnDOT Funds
SRC $5,475,000
Cooperative Agreement $ 500,040
Subtotal $5,975,040
Ramsey County Funds $ 975,000
RWMWD Funds $ 850,000
City Funds
St. Paul WAC $ 150,000
Sanitary Sewer Utility $ 150,000
City Abatement Funds $1,500,000
MSA Bond $1,663,170
Subtotal $ 3,463,170
SPRWS Funds $ 500,000
Assessments $ 1,005,790
Other Sources/MnDOT (to be determined) $ 2,700,000
Total Funding $22,997,000
4. A public hearing shall be held on such proposed improvement on the 9th day of April, 2012 in the
council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing
and improvement as required by law.
Approved this 26th day of March 2012
Agenda Item J2
Attachment 1
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CITY OF MAPLEWOOD
HIGHWAY 36/ENGLISH STREET INTERCHANGE IMPROVEMENTS
CITY PROJECT 09-08
EXECUTIVE SUMMARY
The City of Maplewood is currently planning for the construction of the Highway 36 and English Street
interchange. This interchange will remove the last at-grade intersection along Highway 36 between the
eastern Ramsey County line and I-35W in Roseville. The proposed interchange will be a full access
diamond interchange generally constructed at the existing English Street location. Access ramps to
and from English Street will be provided for both eastbound and westbound traffic along Highway 36.
English Street will be bridged over Highway 36 and modifications will be made to Highway 36 between
Highway 61 and Hazelwood Street to accommodate the proposed English Street bridge and
interchange.
In addition to the construction of the interchange and improvements to Highway 36, this project includes
numerous other local infrastructure improvements including the following:
Reconstruction of English Street between Gervais Avenue and Cope Avenue to accommodate
the interchange.
Reconstruction of Gervais Avenue and Viking Drive west of English Street to accommodate the
interchange and address poor pavement conditions.
The extension of Gervais Avenue east of English Street to Hazelwood Street to provide a
connection to the new interchange for areas to the east. This connection is being made to
mitigate the proposed closure of the existing Hazelwood Street right-in/right-out accesses to
Highway 36. These improvements include the construction of an earthen berm and landscaping
along the south side of Viking Drive to provide some buffering and screening of Highway 36.
Reconstruction of the County Road B and Highway 61 intersection to relocate the existing
frontage road/County Road B intersection further east to provide improved safety and
intersection spacing from Highway 61. These improvements also include the construction of a
new trail along the south side of County Road B between Highway 61 and the Bruce Vento
Trail.
Reconstruction of the existing Bruce Vento Trail bridge over Highway 36 to accommodate the
new interchange and improvements to Highway 36.
The construction of a 1,750 foot long twenty foot high noise wall along the south side of
Highway 36 generally between the Bruce Vento Trail crossing and Hazelwood Street.
Various storm drainage improvements including the construction of storm sewer and four storm
water ponding/infiltration areas.
Realignment and replacement of existing SPRWS watermain in the project area to
accommodate the proposed improvements.
Sanitary sewer repairs as needed in the project area.
In coordination with the proposed Highway 36 and English Street interchange improvements,
the Ramsey Washington Metro Watershed District (RWMWD) is implementing water quality
improvements in the area of the existing Highway 36 and Highway 61 interchange. This
includes the construction of ponds and infiltration areas within the Highway 39/Highway 61
interchange loops.
Agenda Item J2
Attachment 2
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The estimated costs for the proposed improvements are detailed below.
Proposed Improvement Estimated Cost
Highway 36 Mainline Improvements $ 3,462,000
Highway 36/English Interchange $ 4,250,000
English Street Improvements (Excluding Interchange) $ 726,000
County Road B Improvements $ 575,000
County Road B Trail Improvements $ 300,000
Gervais Avenue/Viking Drive Improvements (East of English) $ 1,920,000
Gervais Avenue Improvements (West of English) $ 400,000
Viking Drive Improvements (West of English) $ 575,000
Bruce Vento Trail Improvements $ 1,010,000
Storm Drainage Improvements $ 1,849,000
Watermain Improvements $ 800,000
Sanitary Sewer Improvements $ 100,000
Noise Wall Improvements $ 700,000
RWMWD Improvements $ 980,000
Subtotal - Construction Cost $17,647,000
Estimated Right-of-Way/Easement Acquisition Costs $ 1,500,000
Estimated Indirect Costs $ 3,850,000
Total Estimated Project Cost $22,997,000
The improvements are proposed to be financed through a combination of Federal STP grant funds,
MnDOT funds, Ramsey County funds, RWMWD funds, SPRWS funds, City of Maplewood funds, and
special assessments to benefiting properties. The following is a summary of the proposed financing
plan for the improvements:
Funding Source Amount
Federal STP Funds
Interchange $ 7,280,000
Water Quality $ 248,000
Subtotal $ 7,528,000
MnDOT Funds
SRC $ 5,475,000
Cooperative Agreement $ 500,040
Subtotal $ 5,975,040
Ramsey County Funds $ 975,000
RWMWD Funds $ 850,000
City Funds
St. Paul WAC $ 150,000
Sanitary Sewer Utility $ 150,000
City Abatement Funds $ 1,500,000
MSA Bond $ 1,663,170
Subtotal $ 3,463,170
SPRWS Funds $ 500,000
Assessments $ 1,005,790
Other Sources/MnDOT (to be determined) $ 2,700,000
Total Funding $22,997,000
Agenda Item J2
Attachment 2
Packet Page Number 84 of 120
The following is a proposed schedule for the project if the City Council votes to proceed.
City Council Accepts Feasibility Report March 26, 2012
and Calls Public Hearing
Public Hearing April 9, 2012
Final Plans and Right-of-Way/Easement Acquisition Complete September 30, 2012
City Council Approves Plans & Specs October 2012
and Authorizes Ad for Bids
Bid Opening December 2013
Start Construction April 2013
Construction Substantially Complete December 2013
In order to accomplish the schedule above, it is planned that Highway 36 will be closed to through
traffic for a two month period during July and August. More detailed construction phasing and staging
plans will be developed during the final design phase of the project.
Based upon the analysis completed as a part of this report, the proposed Highway 36/English Street
Interchange Improvements, City Project 09-08, are feasible, necessary and cost effective.
Agenda Item J2
Attachment 2
Packet Page Number 85 of 120
English 36 Project Area
DISCLAIMER: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and
data located in various city, county, state and federal offices and other sources regarding the area shown, and is to be used for reference purposes only.
SOURCES: Ramsey County (January 31, 2012), The Lawrence Group;January 31, 2012 for County parcel and property records data; January 2012 for commercial and residential data; April 2009 for color aerial imagery;Agenda Item J2 Attachment 3Packet Page Number 86 of 120
MEMORANDUM
TO: James Antonen, City Manager
FROM: Michael Martin, AICP, Planner
Charles Ahl, Assistant City Manager
SUBJECT: Venner Plaza Shoppes – Design Review and Building
Setback Variance
LOCATION: 1987 County Road D East
DATE: March 21, 2012
INTRODUCTION
Project Description
Sheldon Berg of DJR Architecture, representing WBA 1200, LLC, is proposing to
construct an 11,200-square-foot retail building on the northeast corner of White Bear
Avenue and County Road D East. This 1.22 acre lot is currently being utilized as a BP
gas station.
The property is zoned as Business Commercial (BC), which designates general retail as
an allowed use. The city’s comprehensive plan guides this parcel as Commercial (C).
Requests
To build this development, the applicants are requesting that the city approve the
following:
1. Variance for the building setback from the Interstate 694 right-of-way.
2. Design plans.
The community design review board reviewed the design plans on February 28, 2012.
The planning commission should forward a recommendation regarding the proposed
setback variance for the city council’s consideration.
DISCUSSION
Building Setback Variance
The applicant is proposing a 20-foot building setback variance from the Interstate 694
right-of-way. The city ordinance requires a 30-foot building setback from a right-of-way
line. As proposed, the northwest corner of the building would be setback 10 feet from
the north property line but would also be setback approximately 75 feet from the curb
line of the access ramp to I-694.
This site is difficult to redevelop because of the shape of the lot and the access
requirements of the city and Ramsey County. The applicant is only allowed a single
access point from County Road D East on the east side of the site which makes it
difficult to place the building anywhere other than the west half of the parcel. From a site
Agenda Item J3
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layout perspective, this makes it most feasible to place the building on the west side of
the site—the narrowest part of the site. The unique shape, along with a very wide
highway boulevard (75 feet), provides a basis for variance approval. The typical
boulevard width is 12 to 15 feet. In this instance, the proposed building would end up
with a setback from the highway shoulder of 85 feet. This is a much greater setback
than would typically be provided. A 20 foot reduction in building setback would not be
noticeable.
In 2000, the city approved a similar building setback variance for a cabinet-shop building
on the corner of Highway 61 and County Road C. This building is setback eight feet
from the Highway 61 right-of-way. That setback variance was granted because the
Highway 61 road edge was 78 feet to the edge of the right-of-way line.
Design Review
Curb Cuts/Driveways
There are two existing curb cuts into the property, both along County Road D East. The
proposed site plan shows a single curb cut onto County Road D East. The city’s
engineering department is recommending the proposed curb cut be shifted to the east to
help ease the potential of vehicle stacking from the intersection. There will be no curb
cuts onto White Bear Avenue.
Sidewalks
There are existing sidewalks along White Bear Avenue and County Road D East. This
project will not change the current placement of sidewalks. The sidewalk along County
Road D East will be connected by a walk to the building.
Site Layout
The building meets or exceeds the required setback of 30 feet from White Bear Avenue
and County Road D East. As already discussed, the building is proposed to be setback
10 feet from I-694 right -of-way. The parking lot meets or exceeds the required setback
of 15 feet to the right-of-ways. The parking lot also meets the requirement of being
setback five feet from the easterly property line.
The proposed site layout is unique in that the back of the building will front White Bear
Avenue. This also provides an opportunity to have all four sides of the building be
attractively designed. Staff feels that extra care needs to be taken with the west
elevation and the landscaping between White Bear Avenue and the building to ensure
an attractive entrance into the city.
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Parking
City code requires retail stores to have one parking stall per 200 square feet of retail
space. This development requires 56 parking stalls based on these requirements. The
applicants are proposing 56 parking stalls, which includes three handicap accessible
stalls. The general use parking stalls will be 10 feet wide by 18 feet deep, which meets
city code requirement for a retail (high turnover) use. The applicant is proposing 16
spaces along the easterly property line for employee use only. These stalls will be nine
feet wide by 18 feet deep, which meets city code requirement for employee parking.
Staff recommends these spaces have signs designating them for employee use only.
Landscaping
The landscape plan shows 18 trees, including 15 deciduous trees and 3 ornamental
trees, and 16 shrubs. The plan also calls out underground irrigation for all landscaping
as required by code. The applicant is also proposing two rainwater gardens on the
southwest and northeast corners of the sites. A black vinyl chain link fence is proposed
near the rainwater garden in the southwest corner of the site. Staff feels the southwest
corner of the site is highly visible and needs to have a fence more decorative in nature.
The city’s engineer and naturalist have commented on these rainwater gardens. Their
comments are attached to this report.
Staff feels the landscaping plan is a good start but needs to be developed further,
especially in the area between the west side of the building and White Bear Avenue.
Within this area, the applicant is proposing deciduous trees, shrubs and perennials. As
proposed this area will be lacking for the height of the planting and year-round coverage.
There are opportunities for additional trees, shrubs and non-deciduous elements within
this area. Also, with the access point from County Road D East being shifted further
east there are additional opportunities for trees and shrubs between the rainwater
garden and the driveway.
Staff recommends the applicant submit a revised landscaping plan for staff approval that
incorporates the planting ideas expressed above as well as a plan showing a wrought-
iron fence instead of the proposed vinyl chain link fence.
Lighting
City code requires the submittal of a lighting and photometrics plan which ensures all
freestanding lights maintain a height of 25 feet or less and that the maximum foot
candles of illumination at all property lines does not exceed .4-foot-candles. The lighting
and photometrics plan shows two freestanding lights (25 feet in height) and three wall
pack lights on the west side of the building and nine downcast lights on the east side of
the buildings. As proposed the lighting and photometrics plan meet all city requirements.
Trash Enclosure
The location of the proposed trash enclosure is on the northeast side of the building.
Staff recommends the applicant be required to submit design plans of the enclosure for
approval.
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Signage
This retail center is proposed to have three tenants and is not required to have a
comprehensive sign plan. The center is required to follow the city’s sign ordinance. All
signs are required to have a permit approved by city staff.
Building Elevations
The exterior of the building will be constructed with face brick, lap metallic siding, metal
awnings, clear anodized aluminum storefront windows, and metal parapet caps. The
applicant has indicated to staff it would be submitting a revised elevation for the west
side of the building incorporating more window elements. This is an applicant-driven
change, not a staff request. However, staff would agree that the west elevation is a
good start but more elements should be incorporated to make it more attractive as it
faces White Bear Avenue.
OTHER COMMENTS
MnDOT: Molly McCartney, senior transportation planner, reviewed this project for
MnDOT. MnDOT has no concerns with the proposed variance for the building setback.
Ms. McCartney’s comments are attached to this report.
Building Department: Dave Fisher, building official, reviewed the development proposal
and has the following comments: This building is required to have a full fire sprinkler
system per 1306 of the state building code. Plans are required to be submitted by a
Minnesota registered design professional.
Police Department: Lieutenant Richard reviewed the development proposal and has the
following comments: This design would help alleviate traffic congestion from vehicles
leaving the 1987 County Road D property.
Construction site thefts and burglaries are a large business affecting many large
construction projects throughout the Twin Cities metro area. The contractor/developer
should be encouraged to plan and provide for site security during the construction
process. On-site security, alarm systems, and any other appropriate security measure
would be highly encouraged to deter and report theft and suspicious activity incidents in
a timely manner.
COMMITTEE ACTION
Planning Commission
On March 20, 2012, the planning commission held a public hearing and recommended
approval of the proposed building setback variance. As of the writing of this report the
minutes from this meeting were not available.
Community Design Review Board
On February 28, 2012, the community design review board reviewed the building
setback variance and design plans for this project and recommended approval. The
draft minutes from this meeting are attached.
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RECOMMENDATIONS
1. Adopt the resolution attached to this report approving a 20-foot building setback
variance from the Interstate 694 right-of-way. The code requires a 30 foot
building setback. This variance approval is based on the following findings:
a. The lot shape makes it difficult to meet setback requirements because of
its tapered shape.
b. Approval of the building setback variance would be in harmony with the
general purposes and intent of the ordinance because of the extremely
wide highway boulevard.
c. Approval of the building setback variance would be consistent with the
city’s comprehensive plan and would encourage the redevelopment of an
aging commercial site.
d. The applicant is proposing to use the property in a reasonable manner
that would otherwise not be permitted by the city’s building setback
requirements. The plight of the landowner is due to circumstances
unique to the property not created by the landowner and the variance will
not alter the essential character of the locality.
2. Approve the plans date-stamped February 28, 2012, for the Venner Plaza
Shoppes retail building to be located at 1987 County Road D East. Approval is
subject to the applicant doing the following:
a. Repeat this review in two years if the city has not issued a building permit
for this project.
b. Prior to issuance of a grading or building permit, the applicant must
submit to staff for approval the following items:
1) Revised grading/drainage/utility/landscaping plans which comply
with all city engineering department requirements as specified in
the February 9, 2012, engineering report.
2) Revised landscape plan showing the following:
a) Additional trees, shrubs and non-deciduous elements in
the area between White Bear Avenue and the west side of
the building.
b) Additional trees along County Road D East between the
rainwater garden and driveway.
c) A wrought-iron fence located between the southwest
rainwater garden and the building.
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3) Obtain a permit from Ramsey County for construction on county
right-of-way for the driveway access, utility work, and sidewalk.
4) Any watershed district approvals, as needed.
5) A cash escrow or an irrevocable letter of credit for all required
exterior improvements. The amount shall be 150 percent of the
cost of the work.
c. Signage on the property is not part of the design review approval. Sign
permits will need to be approved by staff for any and all signs.
d. The applicant shall complete the following before occupying the building:
1) Replace any property irons removed because of this construction.
2) Provide continuous concrete curb and gutter around the parking
lot and driveways.
3) Install all required landscaping and underground irrigation.
4) Screen or paint the rooftop mechanical equipment to match the
building color.
5) Install all required outdoor lighting.
6) Install employee only parking signs for the 16 spaces on the east
side of the site.
e. If any required work is not done, the city may allow temporary occupancy
if:
1) The city determines that the work is not essential to the public
health, safety or welfare.
2) The above-required letter of credit or cash escrow is held by the
City of Maplewood for all required exterior improvements. The
owner or contractor shall complete any unfinished exterior
improvements by June 1 if occupancy of the building is in the fall
or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
f. All work shall follow the approved plans. The director of community
development may approve minor changes.
g. The applicant shall work with staff in enhancing the south elevation by
providing banding to break up the large brick surface on that elevation.
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REFERENCE
SITE DESCRIPTION
Site size: 1.22 Acres
Existing Use: Gas Station
SURROUNDING LAND USES
North: Interstate 694 (Right-of-way)
South: County Road D East and Caribou Coffee across the street (Zoned BC)
East: Perkin’s Restaurant (Zoned BC)
West: White Bear Avenue and Wendy’s across the street (Zoned BC)
PLANNING
Existing Land Use
Designation: Commercial (C)
Existing Zoning: Business Commercial (BC)
Criteria for Approvals
Variance
Section 44-13 of the city code allows the city council to grant variances. All variances
must follow the requirements provided in Minnesota State Statutes. State law requires
that variances shall only be permitted when they are found to be:
1. In harmony with the general purposes and intent of the official control;
2. Consistent with the comprehensive plan;
3. When there are practical difficulties in complying with the official control.
“Practical difficulties” means that the property owner proposes to use the
property in a reasonable manner not permitted by an official control. The plight
of the landowner is due to circumstances unique to the property not created by
the landowner and the variance, if granted, will not alter the essential character of
the locality.
Design Review
Section 2-290 of the city code requires that the community design review board make
the following findings to approve plans:
1. That the design and location of the proposed development and its relationship to
neighboring, existing or proposed developments, and traffic is such that it will not
impair the desirability of investment or occupation in the neighborhood; that it will
not unreasonably interfere with the use and enjoyment of neighboring, existing or
proposed developments; and that it will not create traffic hazards or congestion.
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2. That the design and location of the proposed development is in keeping with the
character of the surrounding neighborhood and is not detrimental to the
harmonious, orderly and attractive development contemplated by this article and
the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a
desirable environment for its occupants, as well as for its neighbors, and that it is
aesthetically of good composition, materials, textures and colors.
Application Date
State statute requires that the city complete its review of these requests within 60 days
of having a complete application. The date for the materials having been considered to
be complete by the city is January 17, 2012. Therefore, the original deadline for the city’s
decisions on these requests is March 17, 2012. State statute allows the city to extend
this review period an additional 60 days, which it has done, therefore the deadline for a
city decisions is now May 16, 2012.
SEC35-30\1987 County Road D Redevelopment_0106112\1987CountyRoadD_DesignReview_CC_032612
Attachments:
1. Location Map
2. Land Use Map
3. Zoning Map
4. Existing Conditions
5. Site Plan
6. Grading Plan
7. Utility Plan
8. Lighting Plan
9. Landscape Plan
10. Building Elevations
11. Engineering Plan Review
12. MnDOT Plan Review
13. City Naturalist Plan Review
14. Applicant’s Letter, dated February 23, 2012
15. CDRB Draft Minutes, dated February 28, 2012
16. Variance Resolution
17. Applicant’s Plans (Separate Attachment)
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1987 County Road D East Retail Redevelopment
Location Map and Aerial Photo
Attachment 1
Retailbuilding site
Packet Page Number 95 of 120
1987 County Road D East Retail Redevelopment
Future Land Use Map
Attachment 2
Retailbuilding site
Commercial
Commercial
Packet Page Number 96 of 120
1987 County Road D East Retail Redevelopment
Zoning Map
Attachment 3
Retailbuilding site
PUD
Business Commercial
Business Commercial
Packet Page Number 97 of 120
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Attachment 11
Engineering Plan Review
PROJECT: Venner Plaza Shoppes (1987 Co Rd D)
PROJECT NO: 11-29
COMMENTS BY: Steve Kummer, P.E. – Staff Engineer
DATE: 2-9-2012
PLAN SET: Preliminary Plans
REPORTS: Storm Water Management Report 1-4-12
The Applicant is proposing to redevelop the current 1.18-acre BP Service Station site at 1987
Co Rd D into a 3-tenant retail building with a total floor area of approximately 11,000 square
feet. Improvements to the site include new landscaping, a 56-stall parking lot and storm water
treatment enhancements.
Request
The applicant is requesting design review and a code amendment for the building setback from
the rear property line. This does not constitute a final review of the plans, as the applicant will
need to submit construction documents for final review, easement documents and ratified
agreements prior to issuing building and grading permits.
The scope of this review includes aspects of site design including, but not limited to, geometrics,
paving, grading, utilities, and temporary sediment and erosion control. The scope of the review
also includes all aspects of storm water management. The comments contained herein are to
be addressed by the applicant. The applicant must fully comply with storm water regulations
associated with this site and perform the analyses necessary to assure full compliance.
Engineering staff has reviewed impacts to traffic operations in the area of County Road D east
of White Bear Avenue.
The following are Engineering review comments on the design review, and act as conditions
prior to issuing demolition, grading, sewer, and building permits:
Drainage and Stormwater Management
1) The applicant is proposing infiltration for the rain gardens. An infiltration test with City or
Watershed District observation is required on site.
2) Submit specifications and sequencing for the proposed rain garden construction such
that impacts to the basin bottom do not affect the infiltration capability of the soils.
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Attachment 11
3) Model the rain garden outlets routing the horizontal orifice through a culvert.
4) Applicant shall model secondary outflow (EOF) from Rain Garden 2.
5) 4:1 maximum allowable slopes within rain gardens.
6) Install catch basin structure to capture inflow from parking lot into Rain Garden 1 in lieu
of a rip-rap lined swale. Outfall shall outlet at bottom elevation of basin.
7) Provide alternative for rip-rap EOF from Rain Garden 2.
8) Provide method of pre-treatment of runoff into rain gardens such as grass strips, swales,
sumped catch basins or other methods of capuring large debris prior to discharge into
the basins.
9) Provide one soil boring per rain garden to support soils infiltration assumptions for
infiltration.
10) Provide drawdown computations for the ponding areas based on infiltration tests. Pond
drawdown time shall not exceed 72 hours.
11) Provide 100-year HWL on plans for both rain gardens.
Suspected Soil Contamination
12) Petroleum-contaminated soils on this site are suspected. Applicant shall submit Phase I
and Phase II studies, provide narrative on site soil remediation means and methods, and
address storm water infiltration restrictions on site due to contaminated soils.
Grading and Retaining Walls
13) Graded embankments shall not exceed 3:1. This includes the rain gardens.
14) A structural analysis of the existing westerly retaining wall is required if surcharge fill is
placed or soils disturbance occurs within a distance of two (2) times the height of the
upslope side of the wall.
15) Applicant shall submit shop drawings for the retaining walls on site. No tiebacks or
structural fill associated with the northeast retaining wall is allowed on the adjacent
property or Mn/DOT right-of-way unless both temporary and permanent easement rights
or agreements are obtained, with executed copies of said easements or agreements
submitted to the City.
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Attachment 11
16) Contact Virginia Gaynor with the Maplewood Parks and Recreation department
regarding the rain garden grading and proposed seeding as well as any restoration
activities that will occur on the westerly embankment.
17) Provide grades for the proposed handicap ramps through the driveway entrance.
Utilities
18) Align FES 5 outfall to at least a 45-degree angle relative to ditch flow line.
19) Flatten slope of pipe run from CB4 to FES 5 such that flow velocities are less than 4
feet/second.
20) Provide rip-rap and flared-end section outfall design detail.
21) Provide manhole and catch basin construction details.
22) Provide details for construction of connection to existing sanitary sewer service.
23) Provide fixture unit design computations for connection to existing sanitary sewer
service.
24) Utility cuts into County Road D or White Bear Avenue are not allowed.
25) Consider the installation of an underdrain and filter for the southwest rain garden (see
under Domestic and Auto Fire Water Service).
Other
26) Applicant shall submit cash escrow or letter of credit amounting to 125% of the value of
the proposed parking lot grading and final stabilization work.
27) The developer shall submit a copy of the MPCA’s construction stormwater permit
(SWPPP) to the city before the city will issue a grading permit for this project.
28) The Owner shall satisfy all requirements of all permitting and reviewing agencies
including MnDOT, MPCA and RWMWD.
29) The Owner shall enter into a developer agreement, prepared by the City. The
agreement shall include maintenace of storm water BMP's as well as stipulations
associated with a proposed water utility public improvement benefiting the
property.
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Attachment 11
Domestic and Auto-Fire Water Service
As part of the White Bear Avenue/County Road D Improvement, owners and tenants along the
corridors were solicited for upgrading water servcies. A letter was mailed to property owners
and tenants on 4/2/2010 specifically discussing service upgrades if redevelopment was
anticipated.
The proposed utility plan shows a new water line connecting into County Road D. This
connection will not be permitted as it will disturb the new concrete pavement. The applicant
shall comply with the following conditions:
• Dedicate a drainage and utility easement along the south property line to a width
dimensioned from the property line to a line 30 feet north by a length from the westerly to
easterly line of the property. The applicant shall prepare the easement description,
exhibit and coordinate the necessary dedication and recording of the document. This is
to occur by no later than mid-April of 2012 in order to facilitate the extension of the water
main and services under the umbrella of the County’s existing contract with Eureka
Construction for the White Bear Avenue project. The City and its project partners will
facilitate the design and construction of the water main and water service extension to
the site.
• The Developer will be required to pay a portion of the costs commensurate with the cost
that it otherwise would have had to pay for the new water service/ripping up the new
concrete/ and fully rebuilding building curb to curb. This amount is likely to be in the
range of $40,000. This cost can be paid at time of building permit application.
• Dedicate a drainage and utility easement along the west property line to a width
dimensioned from the property line to a line 10 feet east by a length from the northerly to
southerly line of the property. The applicant shall prepare the easement description,
exhibit and coordinate the necessary dedication and recording of the document.
• Understand that the setback requirements will continue to be based on the current legal
property line and not current, revised or proposed drainage and utility easement lines.
• The Owner shall enter into a developer agreement, prepared by the City. The
agreement shall include maintenance of storm water BMP's as well as stipulations
associated with a proposed water utility public improvement benefiting the property.
Should the applicant require a certificate of occupancy prior to the completion of the public utility
work, the applicant may connect onto the existing domestic water service to the site. However,
once the public portion of the project is deemed complete and water service is available, the
applicant must connect the building auto-fire service to the new main within 30 days of
availability.
Geometrics and Traffic
City staff, with the assistance of Kimley-Horn and Associates, the Engineer-of-Record for the
White Bear Avenue improvements, reviewed the traffic operations associated with the driveway
access and new development. Following are summary findings:
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Attachment 11
• The applicant is proposing to eliminate the existing westerly access from County Road D
and utilize the existing eastern access. The consolidation of the access points will
reduce the amount of conflict points on County Road D. However, the eastern access
point currently does not allow eastbound left turns into the property to pull out of the
through lanes.
• The potential exists for queuing on westbound County Road D to block the driveway
entrance for eastbound left turns. Because of the lack of left turn storage for the eastern
driveway entrance, blockage of the eastbound thru-lane on County Road D may ensue,
creating a potential hazard and operational deficiency. Since most vehicles visit the site
from White Bear Avenue, it is possible that this deficiency has a 50% chance of occuring
during peak periods.
• According to the ITE Trip Generation Manual, the potential PM peak trip generation
potential for the existing use (BP Service Station) is 167 trips. The proposed use trip
generation potential is 48 trips -- or just less than 1/3rd the current use.
Requirement: Based on staff review of the traffic and queuing analysis, staff requires that the
driveway entrance be moved to align with the eastern parking aisle closest to the existing
Perkins property. Staff finds it prudent relative to future traffic volumes and intersection queuing
to provide as much length of storage as possible for left turns entering the site from County
Road D.
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Minnesota Department of Transportation
Metropolitan District
Waters Edge Building
1500 County Road B2 West
Roseville, MN 55113
February 6, 2012
Michael Martin, AICP
City of Maplewood
1830 County Road B East
Maplewood, MN 55109
SUBJECT: Vinas Retail Center Site Plan Mn/DOT Review #S12-002
SE Quadrant of I-694 and White Bear Avenue
Maplewood, Ramsey County
Control Section 6286
Dear Mr. Martin:
Thank you for the opportunity to review the Vinas Retail Center Site Plan. Mn/DOT has
reviewed the plan and has the following comments:
Water Resources:
Due to the current configuration of the drainage outlet in the northeast corner of the property, a
Mn/DOT drainage permit is required. To eliminate the need for a Mn/DOT drainage permit, the
drainage can be redirected to the inlet structures at the parking island. From there, the drainage
can either flow into the southwest rain garden or be piped directly to the southeast rain garden.
If a drainage permit is pursued, please provide the following:
1. A grading plan of the existing & proposed project,
2. Drainage area maps for the proposed project, showing both existing and proposed
drainage areas and flows (with flow arrows),
3. Hydrologic, and hydraulic computations/modeling before and after proposed
reconstructions (ie., Hydro-CAD input assumptions, calibration data, results for 10,
50, and 100 year storm events), and
4. An electronic copy of any computer modeling used for the hydraulic computations.
Direct any questions regarding drainage to Richard Cady of Mn/DOT Water Resources at (651)
234-7524.
Permits:
Any use of or work within or affecting Mn/DOT right of way requires a permit. In addition to a
possible drainage permit, an access permit and possibly a utilities permit will be needed. Permit
forms are available from Mn/DOT’s utility website at http://www.dot.state.mn.us/utility/. Please
include one 11 x 17 plan set and one full size plan set with each permit application. Each
application has specific requirements, please be aware of the above drainage permit
Attachment 12
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requirements. Direct any questions regarding permit requirements to Buck Craig (651-234-7911)
of Mn/DOT’s Metro Permits Section.
Review Submittal Options:
Mn/DOT’s goal is to complete the review of plans within 30 days. Submittals sent in
electronically can usually be turned around faster. There are four submittal options. Please
submit either:
1. One (1) electronic pdf version of the plans. Mn/DOT can accept the plans via e-mail
at metrodevreviews.dot@state.mn.us provided that each separate e-mail is less than
20 megabytes.
2. Three (3) sets of full size plans. Submitting seven sets of full size plans will expedite
the review process. Plans can be sent to:
Mn/DOT – Metro District Planning Section
Development Reviews Coordinator
1500 West County Road B-2
Roseville, MN 55113
3. One (1) compact disk.
4. Plans can also be submitted to Mn/DOT’s External FTP Site. Please send files to:
ftp://ftp2.dot.state.mn.us/pub/incoming/MetroWatersEdge/Planning Internet Explorer
may work using the ftp so please use an FTP Client or your Windows Explorer (My
Computer). Also, please send a note to metrodevreviews.dot@state.mn.us indicating
that the plans have been submitted on the FTP site.
If you have any questions regarding this review please feel free to contact me at (651) 234-7794.
Sincerely,
Molly McCartney
Sr. Transportation Planner
Copy:
Sheldon Berg, AIA, LEED AP
Associate
DJR Architecture, Inc.
333 Washington Avenue North, Suite 210 Union Plaza,
Minneapolis, MN 55401
sberg@djr-inc.com
Copy Via E-Mail:
Lee Williams, Right-of-Way
Jennie Read, Area Engineer
Nancy Jacobson, Design
Gayle Gedstad, Traffic
Attachment 12
Packet Page Number 111 of 120
Clare Lackey, Traffic
Scott Carlstrom, Water Resources
Richard Cady, Water Resources
Buck Craig, Permits
Tod Sherman, Planning
Ann Braden, Metropolitan Council
Attachment 12
Packet Page Number 112 of 120
Attachment 13
Rain Garden Planting Review
PROJECT: Venner Plaza Shoppes (1987 Co Rd D)
PROJECT NO: 11-29
REVIEWER: Ginny Gaynor, Natural Resources Coordinator
651-249-2416, Virginia.gaynor@ci.maplewood.mn.us
DATE: 2-14-2012
PLAN SET: Preliminary Plans
This project redevelops the 1.8-acre BP Service Station site into a 3-tenant retail building.
Maplewood’s engineer commented on rain garden slopes, riprap, inlets, and other issues
related to the rain gardens. This review is limited to the rain garden planting plan.
The city requires that rain gardens be planted, not seeded. If the rain gardens exceed 5000
square feet, we work with the designer to do a combination of plants and seed, but a minimum
of 5000 square feet should be plants. It does not appear that the rain gardens on this project
exceed 5000 square feet.
Please submit a complete landscape planting plan for each rain garden.
1. The plan should take into consideration the engineer’s comments regarding rain garden
slopes, riprap, and inlets.
2. Plant selection. Species shall be appropriate for soil moisture conditions. The plantings
can be native and/or non-native plants and include trees, shrubs, and/or perennials.
Please avoid including miscanthus grass as we are concerned about the potential
invasiveness of this grass.
3. The plan shall indicate species, container size, spacing, and quantity. Perennials will
ideally be in #1 containers. Native prairie plants may be in 4” pots, but at this size would
need to be planted closer (typically 16”-18” if in mixed planting). If the design calls for a
mixed prairie planting, the ratio of grass:forb should be included with a species list.
4. The garden should be mulched with shredded hard wood mulch.
5. You may want to include boulders or rock near the inlet or elsewhere in the garden.
Riprap should not be used.
6. These will be fairly large gardens to maintain so we encourage you to design the
gardens to keep maintenance as low as possible. Shrub massings, if natural shapes are
encouraged, can be very low maintenance. A mix of native prairie grasses and flowers
is low maintenance after the first year or two. There are several new large rain gardens
at the Maplewood Mall that are relatively low-maintenance, which may provide design
ideas.
7. Please include a note on the plans regarding first year establishment needs.
Packet Page Number 113 of 120
Attachment 13
8. A black vinyl fence is proposed for the north side of rain garden 2. Because the fence is
immediately adjacent to a walkway, and in a very prominent area visually, it should be
ornamental rather than vinyl-coated chain link. Depending on how the slope and boulder
wall is handled, a fence may or may not be necessary.
Please do not hesitate to call to discuss the above. The city is open to considering the latest
ideas in rain garden design.
Packet Page Number 114 of 120
February 23, 2012
Re: Venner Plaza Shoppes
1987 County Road D East
Maplewood, MN
Request for Variance
DJR Architecture and WBA 1200, LLC are requesting a building setback variance from the required 30’-0”
to a 10’-0” setback at the north side of the property at the lot line adjoining the I-694 right of way. The
setback is intended to provide an area for increasing right of ways, plantings, and setbacks for a suburban
condition predicated on an automobile centric society. In the case of a highway, this ROW has been
accounted for in the development in the highway’s ROW dimensions. In addition to the findings to the
mandated questions, DJR requests that this setback requirement be reduced to 10’-0” for the following
reasons:
The setback will allow greater utilization of existing properties. In land-locked communities with a
growing populations and density of land use, maximizing the utilization of current land is important
for future development.
The setback is redundant adjacent to federal highways which in their design accommodate all
necessary utility and drainage requirements for their use.
Utility access is via city and county roadways, therefore the setback adjacent to federal highways is
not necessary for utility access.
Visually, the highways are expansive in their ROW scale. Allowing the property to gain more use of
their site closer to the highway will lessen the scale of the highway for pedestrians.
Listed below are our Responses to the specific hardships encountered on this property. Responses are in
bold underline text
(1) Strict enforcement of the City ordinances would cause undue hardship
because of circumstances unique to your property. Undue hardship
means that:
(a) You cannot put your property to a reasonable use under City
ordinances.
The site cannot be put to a reasonable use due the restrictions in the location for a vehicular
entry to the site from County Road D and the trapezoidal shape of the site. A traffic study was
completed for the area as a part of the road reconstruction. The traffic study indicated access
would be hindered due to stacking at the traffic light at intersection with White Bear Avenue in the
westbound direction and highly recommended locating the entry on the east side. Pushing the
entry to the east side of the site hinders the ability of the project to reasonably develop the site. The
proposed building could have fit on the eastern side of the site if access were allowed closer to the
intersection. Therefore relocating the building to the west side of the site and the shape of the
property would limit its development as the width of the site narrows toward the west end of the
property facing White Bear Avenue.
Attachment 14
Packet Page Number 115 of 120
Venner Plaza Shoppes, Maplewood, MN 2/23/2012
2 / 2
(b) Your problem is due to circumstances unique to your property, that you did not cause.
The shape of the property and the traffic at the intersection are elements outside of our
control. Responding to this condition, the developer wishes to work with the city to develop a plan
that respects the current traffic patterns and enhances the neighborhood as a building on the street
would, rather than a sea of parking at this prominent intersection.
(c) The variance would not alter the essential character of the area.
The variance requested would not alter the essential character of the area in that it only
affects the northern side of the property opposite the highway right of way and essentially
maintains a greater than 60 feet buffer from that entry ramp. The setbacks on the south (County
Road D) and west (White Bear Avenue) are being maintained.
(2) The variance would be in keeping with the spirit and intent of the
ordinance.
The variance is in keeping with the spirit of the ordinance in that a separation is still
maintained from the ROW for the highway on-ramp. The ROW itself far exceeds the requirements
for utility or grading work which might have to be completed by the highway department. The
inclusion of a 30’-0” setback from the highway is redundant to the ROW and creates a under-
utilized zone that is not beneficial to the community or landowners.
Sincerely,
DJR Architecture, Inc.
Sheldon Berg
Associate
Cc: File
Variance Narrative_Findings
Packet Page Number 116 of 120
Attachment 15
DRAFT
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA
TUESDAY, FEBRUARY 28, 2012
6. DESIGN REVIEW
b. Venner Plaza Shoppes – Design review and building setback variance, 1987
County Road D East
i. Planner, Michael Martin gave the report on the Venner Plaza Shoppes for the
design review and building setback variance.
ii. Dean Dovolis, DJR Architecture, Inc. addressed and answered questions of the
board.
Boardmember Shankar moved to approve the plans date-stamped January 17, 2012, for
the Venner Plaza Shoppes retail building to be located at 1987 County Road D East.
Approval is subject to the applicant doing the following: Approve the plans date-
stamped January 17, 2012, and building elevations and perspectives submitted for
review February 28, 2012.
(changes to the motion are in bold and underlined).
a. Repeat this review in two years if the city has not issued a building permit for this
project.
b. Prior to issuance of a grading or building permit, the applicant must submit to staff for
approval the following items:
1) Revised grading/drainage/utility/landscaping plans which comply with all city
engineering department requirements as specified in the February 9, 2012,
engineering report.
2) Revised landscape plan showing the following:
a) Additional trees, shrubs and non-deciduous elements in the area between
White Bear Avenue and the west side of the building.
b) Additional trees along County Road D East between the rainwater garden
and driveway.
c) A wrought-iron fence located between the southwest rainwater garden and
the building.
3) Revised west elevation (White Bear Avenue) incorporating more design
elements. This can be accomplished by the addition of true or false windows.
4) Obtain a permit from Ramsey County for construction on county right-of-way for
the driveway access, utility work, and sidewalk.
5) Any watershed district approvals, as needed.
Packet Page Number 117 of 120
Attachment 15
6) A cash escrow or an irrevocable letter or credit for all required exterior
improvements. The amount shall be 150 percent of the cost of the work.
c. Signage of the property is not part of the design review approval. Sign permits will
need to be approved by staff for any and all signs.
d. The applicant shall complete the following before occupying the building:
1) Replace any property irons removed because of this construction.
2) Provide continuous concrete curb and gutter around the parking lot and
driveways.
3) Install all required landscaping and underground irrigation.
4) Screen or paint the rooftop mechanical equipment to match the building color.
5) Install all required outdoor lighting.
6) Install employee only parking signs for the 10 spaces on the east side of the site.
e. If any required work is not done, the city may allow temporary occupancy if:
1) The city determines that the work is not essential to the public health, safety or
welfare.
2) The above-required letter of credit or cash escrow is held by the City of
Maplewood for all required exterior improvements. The owner or contractor shall
complete any unfinished exterior improvements by June 1 if occupancy of the
building is in the fall or winter, or within six weeks of occupancy of the building if
occupancy is in the spring or summer.
f. All work shall follow the approved plans. The director of community development
may approve minor changes.
g. The applicant shall work with staff in enhancing the south elevation by
providing banding to break up the large brick surface on that elevation.
Boardmember Wise seconded the motion. Ayes – All
The motion passed.
This goes to the planning commission March 20, 2012 and to the city council March 26,
2012.
Packet Page Number 118 of 120
Attachment 16
1
VARIANCE RESOLUTION
WHEREAS, Sheldon Berg of DJR Architecture, representing WBA 1200, LLC,
applied for a 20-foot building setback variance to build a retail shopping center building
10 feet from the Interstate 694 right-of-way.
WHEREAS, these variances apply to the property at 1987 County Road D East. The
legal description is:
THE WESTERLY 250.00 FEET OF THE FOLLOWING DESCRIBED PROPERTY:
THAT PART OF THE SOUTHEAST QUARTER OF THE SOUTHWEST QUARTER
OF SECTION 35, TOWNSHIP 30, RANGE 22, RAMSEY COUNTY, MINNESOTA,
LYING NORTH OF THE NORTH RIGHT-OF-WAY LINE OF COUNTY ROAD D AND
LYING SOUTHERLY OF THE SOUTHERLY RIGHT-OF-WAY LINE OF
INTERSTATE HIGHWAY NO. 694 AND LYING EASTERLY RIGHT-OF-WAY LINE
OF WHITE BEAR AVENUE, AS DESCRIBED IN NOTICE OF LIS PENDENS, FILED
AS DOCUMENT NO. 1676468, ACCORDING TO THE GOVERNMENT SURVEY
THEREOF.
WHEREAS, Section 44-20(6)(a) requires that buildings be setback 30 feet from
street right-of-way.
WHEREAS, the applicant is proposing that their building have a 10 foot setback.
WHEREAS, this requires a variance of 20 feet.
WHEREAS, the history of this variance is as follows:
1. On February 28, 2012, the community design review board recommended that
the city council approve this variance.
2. The planning commission held a public hearing on March 20, 2012. City staff
published a notice in the Maplewood Review and sent notices to the surrounding
property owners as required by law. The planning commission gave everyone at
the hearing an opportunity to speak and present written statements. The council
also considered reports and recommendations from the city staff. The planning
commission recommended that the city council approve this variance.
NOW, THEREFORE, BE IT RESOLVED that the city council _________ the above-
described variances since:
a. The lot shape makes it difficult to meet setback requirements because of
its tapered shape.
b. Approval of the building setback variance would be in harmony with the
general purposes and intent of the ordinance because of the extremely
wide highway boulevard.
Packet Page Number 119 of 120
Attachment 16
2
c. Approval of the building setback variance would be consistent with the
city’s comprehensive plan and would encourage the redevelopment of an
aging commercial site.
d. The applicant is proposing to use the property in a reasonable manner
that would otherwise not be permitted by the city’s building setback
requirements. The plight of the landowner is due to circumstances
unique to the property not created by the landowner and the variance will
not alter the essential character of the locality.
The Maplewood City Council ________ this resolution on _________, 2012.
Packet Page Number 120 of 120