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Home My WebLink About2012-02-28 CDRB Minutes MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD BEAST, MAPLEWOOD, MINNESOTA TUESDAY, FEBRUARY 28,2012 1. CALL TO ORDER Chairperson Ledvina called the meeting to order at 6:00 p.m. 2. ROLL CALL Boardmember, Jawaid Ahmed Boardmember, Jason Lamers Chairperson, Matt Ledvina Boardmember, Ananth Shankar Vice Chairperson, Matt Wise Present Absent Present Present Present Staff Present: Michael Martin, Planner 3. APPROVAL OF AGENDA Staff added 6.c. Capital Improvement Plan 2013-2017 to the agenda. Boardmember Wise moved to approve the aqenda as amended. Boardmember Shankar seconded the motion. Ayes - All The motion passed. 4. APPROVAL OF MINUTES Boardmember Shankar moved to approve the December 13. 2011. CDRB minutes as submitted. Boardmember Wise seconded the motion. Ayes - All The motion passed. The CDRB minutes for January 24,2012, have been tabled until the next CDRB meeting. 5. UNFINISHED BUSINESS None 6. DESIGN REVIEW a. Maplewood Town Center - Exterior Remodel and Sign Criteria Revision, 1845 County Road D East i. Planner, Michael Martin gave the report on the Maplewood Town Center exterior remodel and sign criteria revision. February 28, 2012 Community Design Review Board Meeting Minutes 1 ii. Dan Pollastrini, Pope Architects, representing H. J. Development, LLP, addressed and answered questions of the board. Boardmember Shankar moved to approve the plans date-stamped Februarv 7. 2012. for the proposed buildinq upqrades and siqnaqe chanqes to the Maplewood Town Center shoppinq center located at 1845 Countv Road D East. Approval is subiect to the applicant complvinq with the followinq conditions: (additions are in bold and underlined). 1. Repeating this review in two years if the city has not issued a building permit for this project. 2. The property owner shall inform the tenants in the building of the city's requirement to keep trash dumpsters within the trash enclosures. If it is found that there are not enough trash enclosures available for all tenants, the applicant shall provide additional enclosures, subject to staff approval of placement and design. 3. The applicant shall meet the .4 foot-candle maximum with any new lights installed and work toward meeting this criteria when any existing lamps or bulbs are replaced. 4. The wall signs to be allowed for the proposed DSW Designer Shoe Warehouse space in the shopping center shall be a maximum letter height of 6.5 feet tall to allow for a six-inch space between a double-row of sign copy. The signage for the vacant tenant space shall meet the criteria allowed for the other smaller tenants in this building. This allows wall signs up to three feet in letter height if a single line of sign copy is used. If two lines of signage are used, each line shall not exceed 18 inches in height with up to an eight-inch space in between for a total sign height of 44 inches. Tenant wall signs shall be allowed on the back side of the building subject to these size limitations. 5. Comply with the requirements of the city's engineering department and building official as stated in this report. 6. The community design review board shall approve major changes to these plans. Minor changes may be approved by staff. 7. All exterior qlass. window and door frame color and finishes shall match the existinq. 8. All exterior liqht fixtures shall match the existinq. Chairperson Ledvina seconded the motion. Ayes - All The motion passed. b. Venner Plaza Shoppes - Design review and building setback variance, 1987 County Road D East i. Planner, Michael Martin gave the report on the Venner Plaza Shoppes for the design review and building setback variance. ii. Dean Dovolis, DJR Architecture, Inc. addressed and answered questions of the board. Boardmember Shankar moved to approve the plans date-stamped January 17. 2012. for the Venner Plaza Shoppes retail buildinq to be located at 1987 Countv Road D East. Approval is February 28, 2012 Community Design Review Board Meeting Minutes 2 subiect to the applicant doinq the followinq: Approve the plans date-stamped Januarv 17. 2012. and buildinq elevations and perspectives submitted for review Februarv 28.2012. (chanqes to the motion are in bold and underlined). a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1) Revised grading/drainage/utility/landscaping plans which comply with all city engineering department requirements as specified in the February 9, 2012, engineering report. 2) Revised landscape plan showing the following: a) Additional trees, shrubs and non-deciduous elements in the area between White Bear Avenue and the west side of the building. b) Additional trees along County Road D East between the rainwater garden and driveway. c) A wrought-iron fence located between the southwest rainwater garden and the building. 3) Revised west elevation (White Bear Avenue) incorporating more design elements. This can be accomplished by the addition of true or false windows. 4) Obtain a permit from Ramsey County for construction on county right-of-way for the driveway access, utility work, and sidewalk. 5) Any watershed district approvals, as needed. 6) A cash escrow or an irrevocable letter or credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. c. Signage of the property is not part of the design review approval. Sign permits will need to be approved by staff for any and all signs. d. The applicant shall complete the following before occupying the building: 1) Replace any property irons removed because of this construction. 2) Provide continuous concrete curb and gutter around the parking lot and driveways. 3) Install all required landscaping and underground irrigation. 4) Screen or paint the rooftop mechanical equipment to match the building color. 5) Install all required outdoor lighting. 6) Install employee only parking signs for the 10 spaces on the east side of the site. February 28, 2012 Community Design Review Board Meeting Minutes 3 e. If any required work is not done, the city may allow temporary occupancy if: 1) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 if occupancy of the building is in the fall or winter, or within six weeks of occupancy of the building if occupancy is in the spring or summer. f. All work shall follow the approved plans. The director of community development may approve minor changes. g. The applicant shall work with staff in enhancinq the south elevation bv providinq bandinq to break UP the larqe brick surface on that elevation. Boardmember Wise seconded the motion. Ayes - All The motion passed. This goes to the planning commission March 20, 2012 and to the city council March 26, 2012. c. Capital Improvement Plan 2013 - 2017 i. Planner, Michael Martin gave the presentation. Chairperson Ledvina moved to approve the Capital Improvement Plan for 2013-2017. Boardmember Wise seconded the motion. Ayes - All The motion passed. There will be a planning commission public hearing for the Capital Improvement Plan 2013 - 2017 on March 6, 2012. 7. VISITOR PRESENTATIONS None 8. BOARD PRESENTATIONS None 9. STAFF PRESENTATIONS a. Election of Officers Election of Officers has been tabled until the next CDRB meeting. 10. ADJOURNMENT The meeting was adjourned by Chairperson Ledvina at 7:27 p.m. February 28, 2012 Community Design Review Board Meeting Minutes 4