HomeMy WebLinkAbout1994 03-14 City Council PacketAGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, March 14, 1994
Council Chambers, Municipal Building
Meeting No. 94 -06
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1. Minutes of Meeting 94 -05 (February 28, 1994)
E. APPROVAL OF AGENDA
EA. PRESENTATIONS
I. Appointment of Park & Recreation Commissioner: Mr. Ellis Wyatt
F. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and
will be enacted by one motion. There will be no separate discussion on these items. If a member
of the City Council wishes to discuss an item, that item w i l l be removed from the Consent Agenda
and will be considered separately.
1. Approval of Claims
2. Enrolling Part -Time Police Officer in Basic P.E.R.A. Police and Fire
G. PUBLIC HEARINGS
1. 7:00 P.M.: Street and Utility Easement Vacation: Holloway Avenue & Beebe Road
H. AWARD OF BIDS
I. UNFINISHED BUSINESS
1. Community Design Review Board Ordinance (2nd Reading)
J. NEW BUSINESS
1. Tax - Exempt Financing Resolution: Volunteers of America
2. Emergency Sanitary Sewer Repair
3. Erosion and Sediment Control Ordinance (1st Reading)
4. Mosquito Control - Adult Spraying
5. Community Center Interior Design Consultant
6. Personnel Policy
K. VISITOR PRESENTATIONS
L. COUNCIL PRESENTATIONS
1.
2.
3.
4.
M. ADMINISTRATIVE PRESENTATIONS
1. Open Space Progress
2.
N. ADJOURNMENT
MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday., February 28, 1994
Council Chambers, Municipal Building
Meeting No. 94 -05
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers,
Municipal Building, and was called to order at 7:00 P.M. by Acting Mayor Rossbach,
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL:
Gary W. Bastian, Mayor Arrived at 7:06 P.M.
Sherry Allenspach, Councilmember, Present
Dale H. Carlson, Councilmember Present
Marvin C. Koppen, Councilmember Present
George F. Rossbach, Acting Mayor Present
D. APPROVAL OF MINUTES:
1. Minutes of Council /Manager Workshop (February 7, 1994)
Councilmember Carlson moved to approve the.minutes of the Council /Manager Workshop
of February 7. 1.994 as presented.
Seconded by Councilmember Allenspach Ayes - all
2. Minutes of Meeting 94 -03 (February 14, 1994)
Councilmember Carl son. moved to approve the of Meeti ng.. No. 94- 03.(February
14, 1994) as presented
Seconded by Councilmember Koppen Ayes - all
3. Minutes of Meeting 94 -04 (February 24, 1994)
Councilmember Carlson moved to approve the minutes of Meeting No 94 -04 (,February
24, 1994) as corrected:
Page 1, A: "called to order at 4:30 P.M. by Acting Mayor Rossbach.is
Seconded by Councilmember Koppen Ayes - all
MAYOR BASTIAN ARRIVED AT 7:06
1 2 -28 -94
E APPROVAL OF AGENDA:
moved o approve he Agenda as .mended:
Councilmember Carlson o ed t aDa o e t g a,
1. L1: Home Security System Fees
2. IlA: Bruce Beck Letter
Seconded by Councilmember Allenspach Ayes - all
EA. PRESENTATIONS
1. Volunteers of America Week Proclamation
a. Manager McGuire presented the staff report.
b. Councilmember Carlson introduced the following Proclamation and moved its.
adoption:
VOLUNTEERS OF AMERICA WEEK
March 6 -13, 1994
WHEREAS, the Volunteers of America, a Christian social service organization and
one of the nation's largest human services agencies, is celebrating its 98th year
of service to the people of Minnesota and the nation; therefore, the City of
Maplewood is joining in the observance of this milestone with the commemoration of
March 6 -13, 199994, as Volunteers of America Week; and
WHEREAS, volunteers have enriched the life of our community through their
compassionate, yet practical crusades, and have extended spiritual fellowship where
most urgently needed; and
WHEREAS, volunteerism has fostered the development of partnerships between the
public and private sectors of the City of Maplewood to face community challenges;
and
WHEREAS, the City of Maplewood is proud of the efforts. of our volunteers, and
believes that their selfless giving has made our world a better place in which to
live; and
WHEREAS, the Volunteers of America is commemorating its founding in 19 \896 and
urges others to join them in bridging the gap between human needs and the resources
of the public and private sector.
NOW, THEREFORE, BE IT RESOLVED, that I Gary W. Bastian, Mayor of the City of
Maplewood, do hereby proclaim the week of March 6 -13, 1994, -as
J
VOLUNTEERS OF AMERICA WEEK
in Maplewood
AND, BE IT RESOLVED, that copies of this proclamation be transmitted to the
Volunteers of America as evidence of our esteem.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of
the City of Maplewood to be affixed this 28th day of February, 1994.
Seconded by Councilmember Koppen Ayes - all
F. CONSENT AGENDA
Councilmember Carlson moved, seconded by, Councilmember Koppen: ayes - all, to
approve the consent agenda items 1 thru 4 as recommended.
2 2 -28 -94
0
01,
1. Approval of Claims
Approved the following claims:
ACCOUNTS PAYABLE $ 411,523.05
$ 665,857.67
PAYROLL:
$10077,380.72
$ 212,092.29
$ 471948.36
$ 260,040.65
$1,337,421.37
2. Community Design Review Board Annual Report
Checks #2037 - #2123
Dated 2-1-94 thru 2 -17 -94
Checks #12706 #12860
Dated 2 -28 -94
Total per attached voucher /check register
.Payroll Checks #39061 thru #39253
Dated 2- 11-94
Payroll Deduction Checks #39258 thru
#39275 dated 2 -11 -94
Total Payroll
GRAND TOTAL
Accepted with thanks the 1993 Annual Report of the Community Design Review Board.
3. Resolution of Appreciation for Don Moe
94 - 02 - 29
JOINT RESOLUTION OF APPRECIATION
WHEREAS, Don Moe has been a member of the Maplewood Community Design Review
Board since January 22, 1981 and has served faithfully in that capacity; and
WHEREAS, the Community Design Review Board has appreciated his experience,
insights and good judgement; and
WHEREAS, he has freely given of his time and energy, without compensation, for
the betterment of the City of Maplewood; and
WHEREAS, he has shown dedication to, his duties and has consistently contributed
his leadership and effort for the benefit of the City.
NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of
Maplewood, Minnesota, and its citizens that Don Moe is hereby extended out
gratitude and appreciation for his dedicated service and we wish him continued
success in the future.
4. Preliminary Plat Termination: Waterford Addition
Terminated the Waterford Addition (Marks Nature Haven) preliminary plat approval,
because:
1. Government regulations and policies have changed significantly since the City
first approved this preliminary plat.
2. More than three years have passed since the City held a public hearing on this
plat. There may be new neighbors near the plat site. They should have a
chance to comment on the plans to develop this property.
3. There has been no physical activity to develop this plat.
4. Heritage Development, the current developer of the site, withdrew their request
for a time extension for the project.
Ending this preliminary plat does not mean that the City is against the development
of this property. The City will consider future development applications for this
property based on the standards in effect at the time of a new application.
3
2 -28 -94
G. PUBLIC HEARINGS
1. 7:00 P.M.: Sterling Street; Larpenteur - Holloway (4 votes)
a. Acting Mayor Rossbach convened the meeting for a public hearing regarding a
proposal to improve Sterling Street from Larpenteur to Holloway.
b. Manager McGuire presented the staff report.
c. City Attorney Kelly explained the procedure for public hearings.
d. Director of Public Works Haider presented the specifics of the report and also
presented the Planning Commission report.
e. Acting Mayor Rossbach opened the public hearing, calling for proponents or
opponents. The following persons were heard:
1. Paul Hemmelgarn, 1892 Sterling, presented a petition signed by
area residents opposing the improvement and requesting the street
be closed. He also spoke for Hill- Murray; they prefer the
roadway not be improved.
2. Don Anderson, 1886 Sterling
3. Jack Wi l des, 1864 Sterling
4. Mike Larson, 1848 No. Sterling
5. Mark Hesse, 2494 Meadow Drive
6. Stuart Kajander, 1876 Sterling
7. B. J. Haak, 1817 Mary Jo Lane, presented a petition opposing the
closing of the street.
f. Acting Mayor Rossbach closed the public hearing.
g. Acting Mayor Rossbach moved to deny the project.
Seconded by Councilmember Carlson Ayes all (5)
h. Councilmember Carlson moved to request staff to prepare.a report on returning the area
to being. a street and. to contact the DNR and Co r s of Engineers to see if there
is any assistance available.
Seconded by Acting Mayor Rossbach Ayes - all
2. 7:15 P.M.: Beer & Wine License; Balbir Singh & Joginder Pal,
Taste of India, 1745 Cope Avenue East (Taste of India)
a. Acting Mayor Rossbach convened the meeting for a public hearing regarding an
application for a license to sell beer and wine at Taste of India.
b. Manager McGuire presented the staff report.
c. Director of Public Safety Collins presented the specifics of the report.
d. Acting Mayor Rossbach opened the public hearing, calling for proponents or
opponents. The following was heard:
Balbir Singh, the applicant
e. Acting Mayor Rossbach closed the public hearing.
f. Councilmember Carlson introduced the following Resolution and moved its
adoption:
4 2 -28 -94
94 -02 -30
I
APPROVAL OF LIQUOR LICENSE
NOTICE IS HEREBY GIVEN that pursuant to action by the City Council of the City
of Maplewood on February 28, 1994, an On -Sale Intoxicating Liquor License was
approved for Bal bi r Singh and Jogi rider Pal, doing business under the name of Taste.
of India at 1745 Cope Avenue.
The Council proceeded in this matter as outlined under the provisions of the
City Ordinance.
Seconded by Mayor Bastian Ayes - all
H. AWARD OF BIDS
NONE
I. UNFINISHED BUSINESS
1. Moratorium on Clinics
a. Manager McGuire presented the staff report.
b. Councilmember Carlson moved to extend the moratorium on new or expanding
Clinics until Apri1 25. 1993.
Seconded by Councilmember Carlson Ayes all
IA. Bruce Beck Letter
a. Council had received several letters with a cover letter from Attorney Bruce
Beck.
bo Councilmember Carlson moved to refer the letters to the various departments to
review the alleged violations and report back to Council by 3- 28 -94.
Seconded by Councilmember Allenspach
c. Bob Parsons 2228 Prosperity, stated an attorney had been hired to investigate
the allegations.
VOTING ON THE MOTION Ayes - all
2. Phalen Lake Town Homes
a. Manager McGuire presented the staff report.
b. Director of Community Development Olson presented the specifics of the report.
c. Acting Mayor Rossbach asked if anyone wished to speak before the Council
regarding this matter. The following was heard:
Jeff Schoenwetter, the developer
d. Counci 1 member Carl son moved to deny the Land Use P1 an Change„ the Rezoni ng and
the Setback Variances.
5 2 -28 -94
e. Councilmember Carlson withdrew his motion.
f. Councilmember Carlson moved to deny the Land Us Plan Changes. the Rezonin
the Setback Variances the Preliminary Plat and the Building and. Site Plans.
Street Vacation
g. Acting Mayor Rossbach introduced the following Resolution and moved its
adoption:
94 -02 -31
VACATION RESOLUTION
WHEREAS, Good Value Homes, Inc. applied for the vacation of the following
described street:
The undeveloped Frank Street right -of -way between the south right -of -way
line of Frost Avenue and the south line of Lot 1, Block 8, Kavanagh and
Dawson's Addition to Gladstone.
WHEREAS, the history of this vacation is as follows:
1. A majority of the property owners abutting this street signed a
petition for this vacation;
2. On November 15, 1993, the Planning Commission recommended that the
City Council approve this vacation.
3. On December 13, 1993, the City Council held a public hearing. The
Ci ty staff publ i shed a noti ce i n the Mapl ewood Review and sent notices
to the abutting property owners as required by law. The Council gave
everyone at the hearing a chance to speak and present written
statements. The Council also considered reports and recommendations
from the City staff and Planning Commission.
WHEREAS, after the Ci ty approves thi s vacati on, publ i c i nterest i n the property
w i l l go to the following abutting properties
The north 990 feet of the NE 1/4 of the SE 1/4 (subject to streets,
avenues and drainage easement) in Section 16, Township 29, Range 22; and
The vacated alley accruing and Lots 1 through 10 and Lots 16 through 20,
Block One, of Kavanagh and Dawson's Addition to Gladstone; and
Lots 1 through 20, Block 8, Kavanagh and Dawson's Addition to Gladstone.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above -
described vacation for the following reasons:
1. It is in the public interest.
2. The City does not plan to build this part of Frank Street
3. The adjacent properties have adequate street access.
4. The City could use the west half for park purposes.
This vacation is subject to retaining a drainage and'ponding easement.
Seconded by Councilmember Carlson Ayes - all
h. Council directed the developer to prove that he is Good Value Homes.
6 2 -28 -94
J. NEW BUSINESS
` 1. Sign Plan Change: Crown Plaza Shopping Center
a Manager McGuire presented the staff.report.
b. Director of Community Development Olson presented the specifics of the report.
c. Boardmember Marie Robinson presented the Community Design. Review Board report.
d Acting Mayor Rossbach asked if anyone wished to speak before the Council
regarding this matter. The following was heard:
Colleen Peterson, representing Robert E... Deese, Manager of Crown
Plaza Shopping Center
e. Councilmember Koppen moved to revise the comprehensive sign _plan for the Crown
Plaza Shoppi ^ng_ Center follows
1. For consistency, all wall signs for the Crown Plaza tenants shall be
individual letters., except that the FLORIST sign may be cabinet
sign Sign height shall not exceed 36 inches. Signs shall not extend
closer than 36 inches to the sides of the tenant's store front These
signs shall be pl on the designated sign band
2. Si gnage for the two automotive buildings shall comply with Condition
One.
3. Burger King signage shall comply with Code.
4. Signs are not allowed on the awnings.
Seconded by Councilmember Allenspach Ayes - all
2. Community Design Review Board Ordinance Ust Reading)
a. Manager McGuire presented the staff report.
b. Mayor Bastian moved to approve first re ;ding of an Ordinance changing the size
of the Community Design 'Review Board from six to :five members.-
Seconded by Councilmember Carlson Ayes - all
3. Ramsey- Washington Metro Watershed District Lease for Office Space:
1902 E. County Road B
a. Mayor Bastian moved to a the proposed 1994 lease with the Ramsey-
Washington Metro Watershed District for the office space at 1902 East Count
Road B.
Seconded by Councilmember Carlson Ayes - all
4. I.S.D. 622 Update
a. Manager McGuire presented the staff report.
b. Acting Mayor Rossbach moved to fully cooperate with and support Inde„Dendent
School District 622 and develop a pr000s.al that _preserved open space and to
investigate the cost of such a proposal and that the improvement of Carver
School be included.
Seconded by Councilmember Carlson Ayes - all
7 2 -28 -94
5. open Space Acquisition Proposal
a. Manager McGuire presented the staff report.
b. Acting Mayor Rossbach asked if anyone wished to speak before the Council ;
regarding this matter. The following were heard:
c.. Counci I member Allenspach moved. approve the concept of using..a four -fold
system to establish an open space acquisition program, to negot ate and to
purchase operties: 1) The Trust for Public Land CTPL) to be used as a
consultant up to $5,000 to assist us with a process for evaluation and
purchase: 2) TPL to handle the purchase of properties greater than $400.000 n
val_3) the city to use Professional Redevel opment R_ eso rces for property
owner notifications and negotiations: and 4) the City to hire appraisers for
properties less than $400,000.
Seconded by Councilmember Allenspach Ayes all
K. VISITOR PRESENTATIONS
1. Bill Poppert, Highwood Avenue
a . Mr. Po ert spoke regarding the Open Space Acquisition. He feels there should
PP P
be a cost - per -acre established.
L. COUNCIL PRESENTATIONS
1. Home Security System Fees
a. Councilmember Allenspach questioned the fees for home alarm systems.
M. ADMINISTRATIVE PRESENTATIONS
1. Open Space Progress
a. Staff reported the open Space Bonds were sold very favorably on February 24,
1994.
N.. ADJOURNMENT OF MEETING
9:47 P.M.
Lucille E. Aurelius
City Clerk
8 2-28-94
EA-I
MEMORANDUM .
To: Michael A. McGuire, Cit Mana
From: Pauline Staples, Actin &
Subj: Appointment of Park & Recreation
Date: March 7, 1994
Aotion by Council:
Endorsed 'Q� Modif ied
Recreation DireCtO3 ected
Commissioner
at
Attached you will find the application of.Elli's W for
--appointment to the Park and Recreation Commission for the
term expirin December 31, 1995* Mr. W y att attended the
Februar Park and Recreation Commission meetin
The Park and Recreation Comm'ss 0 t .
1. ion openin was the result of the
resi of Michael Fiebi' We
have advert i s ed f or app 11
cants, as we currentl have three po itio,
S ns open. We received
five applications.. Mr Ellis Watt y and Mr. Gre Renteria attended
the Februar meetin Mr. Rent'eria w
as contacted and has decided
to 0 his application at this time, The remai appli
cants will be -attendin the March Commission m eti and will be
interviewed at that meet* e n
in
At.the Park and Recreation Commission meetin on Februar 28,
commission intervi Mr. Elli W and unanimousl recom-
mended that his 'name be passed to the Cit Council for their
.sideration as a member of the Parkand Recreation Commission,
the
con-
c I1 Y Ur MAFL twuuu
.'
BOARDS AND COMMISSIONS
APPLICANT INFORMATION FORM
r• s
all
ADDRESS Z & 2-
Now long have you lived in the City of Maplewood? / 7 �e4rS
Does your employment require travel or being away from the community which would make
regular attendance at meetings difficult? Yes .>C No
a) j I., (Ni I
PHONE
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3) On which Board or Commission are you interested in serving? (check)
Community Design Revi Board
Housing & Redevelopment Authority
Human Relati Commissi
X Park & Reci Commission
Pl anning Commission
.Police Civil Service Commission
4) Do you have any saecific areas of interest within his Board's or Commission's scope of
re s p o n s i b i 1 i ti es? �, ),4",�. j 0,d u,AJd (L".tz � /rt,i n��✓eS dam' � � 6Z°`a'� I
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AGENDA NO. F -1
AGENDA REPORT
T0: City Manager
FROM: Finance Director �ll�
RE: APPROVAL OF CLAIMS
DATE: March 7, 1994
It is recommended that the Council approve payment of the following claims:
ACCOUNTS PAYABLE
$ 158 Checks # 2124 thru # 2165
Dated 2 -18 -94 thru 2 -28 -94
$
92,026.06 Checks q 12871 thru # 12984
Dated 3 -14 -94
$ 250,148.88 Total Accounts Payable
PAYROLL:
$ 236,886.03 Payroll Checks # 39290 thru # 39484
dated 2 - 25 - 94
ffi
56 Payroll Deduction check # 39490 thru
# 39507 dated 2 -25 -94
$ 293219.51 Total Payroll
$ 543368.39 GRAND TOTAL
Attached is a detailed listing of these claims.
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x.'45,:0
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Z_ 1. 6
�,�� �,��._�_ �,, �
m T'ATE_ TR:EASUR'ER%
'MOTUR I� FE�� ��i�1`..._�...._
,.� � 841. 88'
,., 841_W 8, ,
;
_�
.137
�. "j l
541 4 C
� '�' ��
02 Z,:../ . 4
S TATE r+ � -,
MINN. STATE T
� r .r_ -• r_ P AY
STATE DRI L I C FEE FAY
tl �
6 . _ C
680 ) I)�j
,
2138
020870
02/Z=3/94
ALLIED MEDICAL ACCOUNT CON - rROL
COMMISSION FEES
817 .0.5
817.05
�
3 7
2140
712115
02/Z3/94
POLAR CHEVROLET GEO
SUPPLIES- VEHICLE
214.88
FR - _ AINT7VEHIC_LE....._... ___.. __ _
3 7.26 _
t_ 1
2141
33 0 2 24
02
HAMILTON, EDWARD R
Dl11
39.80
39.8
2 142
1404
02 /23/ 94
CLE CO
E {.;UIPMENT - OF
1
EQU1 PMENT - OFFICE
. 4. 7
1
�
,''142.'
550650
02
NN DIVISION OF EMERGENCY MGMT
TRAVEL & TRAINING
150.00
150.00
'
2'144
54 140 0 -- ....-
- - _ . 01 /E•:.=19, 4 . _
M . _,TATE TREA 3 R ER
STATE, _ DR I VE'RS - LI - C S=EE P AY
0 . 75
,: 0 . 75
2 *145
541400
t!w /23/: 4
MINN. STATE TREASURER
MOTOR VEH LIC FEE PAYABLE
12,4
2146
7
02/ 3/94
G CHI N JA
V ACAT ION C:HECK
r; .:_ u 9 6
,i^, 2 . 96
? .
,. i 4'T
- 1 404 0 il
/'7-4
C:L.ER'K, _CAF _D rST FZI ._.C.OUIRT_.
__ C�JTY__ DRIVERS E iC . - FEES . _FLAY
1915 . 50
5 .50
VOUCHREG
CITY
OF MAPLF:WOOD
PAGE 3
03/07/94
11 .• 4c
VOUC:HER /C:HE
.f : REGISTER
FOR
PERIOD 15
VOUCHE - R _/
--- ---- -
C.HE.C:K
VENDOR
CHECK
VENDOR
ITEM
I T E 1�1
'
C: H E ' �• K
�
NUMBER
NUMBER
DATE
NAME
DESCRIPTION
A
AMOUNT
148
541 400
c�
MINN. STATE TREASURER
htC +TCcFt r' PAYA
VEH LIC FEE F Y
_ � -:
6 , 1 3 . [1
�
-��.
6, 1 3 t�
STA_TE DR VLFS L1C FEE, FAY
J,c� '_t�
L r - .. »
15 0
190400
02 i`2if4/= +4
DEF i . OF NATURAL RE !iURSES
DNR LIC FEES PAYABLE
413.00
41 3. 00
2151
131500
QZ /%Z_5/94
CITY COUNTY EMPLOYEE
DREGER- WORK COME'
252.00
•,5 t C
72 /_F/4
. _ _KT_NN._ -- ,STATE _ TREA SURE. --
STATE. iFir VE _L C.' FEES _FAY_
7 1 48 - 00
714.
Z15'3
541400
0
MINN. STATE TREASURER
MOTOR VL-"H LIC FEES FAY
�Boo.,�
9 ,:Y.00 .::1
2154
722200
02/25/94
PUBLIC. EMPLOYEE
F'ERA DED PAY
1
F ' ERA C O N T R I B U T I O N S
14, 5 2 6 . 8 3
2- 51865 .71
2:155
72071 8
02 /28194
PREMIER BANK
FICA PAYABLE
F ED INC: TAX PAY
2 5 i "1 72
FICA C:ONTR I BUT I ONS _
12 . 10
4 9- Z3 9-
,.
}`
2 1 5 =
5
Cis: / #� l
�
M I N N . STATE T
=
MOZ VEH LTC' FE ES,` FAY
- J •�� `'
1 _6 2 .00
�
31 3 ��2'. 00
2157
541400
02 'Z'8 4
MINN. STATE TREASURER
STATE DRIVERS LIC FEE PAY
401 .50
401
I_
tr
15,y
3
02_- '_/Z8/94_
_'GOPHER - STATE ONE'- ONE' T NC :
.. �EF�1� IC:.E. _..._. _ _.
JAN 94
45.00
45.00
21
4 501;�55
OZ/Z8 94
LA ELMO IN
LUNCH
3 *38 . i 4
335 w r, 4
1.,
1�w,C�
�;F,1 F� ;00
i�;'' /::8/
M POLLUTION CONTROL
F`C: TES - f
21t =.00
�
F'C T S
32 .00
_
"'"' TEST
1d_.
2 64.00
2161
:180202
0`/Z8/94
ICMA RETIREMENT TRUST-457
DRE.CE.R-WORK COMP
4.0 &Z
4, 1 &2
f 2:11::
5 5 01 tl0
02 : ; /'f4
MN BENLFIT ASSOCIATION
� ' '- it ' COMP
D � f•i E C E fi G� R !•�:: C M F
�='- �,
._ � . �:� ' _
- -_�
:� � . c k '
Z1i. 3
9-43500'-- _-
02- _' 8/' -;)4
_. WI S % IN DEPT. OF
STATE INC TAX PAY _
Z94µ 2N3
, 16 4
76::::200
026/
PUBLIC: EMPLOY
EMPLOYEE
�• J
L IFE F k T N �= FAY
-,�
;:_ _� 7 . 0 0
w 7 .0 0
� J� 16'.5
341706
; J ..,
►� j 21 / 2 8 i. 4
H E 1 ,� f:.
E: R I J' A C BANK t
�l�A,�E DEDJ :T I C�
+' U C i�'c
1
1
1 2_: 1
0 10280
'03-/14/94
. A . J . SCHAAKE COMPANY
REPAIR MTCE EQUIPMENT IPMENT
2 3 . 40
23.40
1 572
010�::0
03
A.K.R.W.
OUTSIDE ENGINEER FEES
9 .3
9 1 45 7 .3 :
+ 1'32fS'(3
010
03/14/94
ABI1 ?, T ZA
REC. REG. FEES
20.00
40.00
1
1
0 ' 40
03 /14/94
AIRS IGNAL, i14C»
VOICE PAGER
1 -: .:: 1
•_: 1
12 8 7 ti
0 8 tf
03 /14/94
ALL ELECTRIC: Cii11F'PkNY
, � � =- 0t ,
I:' 1... I L T� r !'�f ,.i :t M F' F��; t E 1+(E I N "C'
r _►
�. c�; ._� p c, t_
REF'A I R, 'm MTC:C LtiUI F'M ENT
8 =1
5 0
0
Vi_iUC:IAEEG
C: I
F lid, AF LEN0()D
PAGE 4
03/ 07/ 9 4
11 a 20
V O U CHE.E' / CHEC:t:
REGISTER
FOR
F' E R 11_c D 15
V 0U C1 4ER/
C: HE C:K
VENDOR
CHEC
V
ITE
ITE
CHEC
�
NUMBER
NUlylBER
DA'T'E
NAME
DES iF
AMOUNT
A hirtlJN T
12876*1
020875
0 % 1 94
ALLIED PLASTICS INC:
MAINTENANCE MATERIAL
4::9.64
439.64
1 Z. 8 7 7
c_a �:1 c i 0 0
t � :, / �. 4 T :=� 4
_.. _
- A M E Fi I -DATA S `fi S T E N
E FOR fi N I C E
F EES � � � t
E E
!
;� �:: � r c:�
"LIZ r 0
I
1 Z87
0.2L:1�5t
03
A MERICAN LINE S U P PLY
SLFf•• E JANIT _
3
34.6
`
12 7'9
021440
03/14/94
AMERICAN PUBLIC WORKS ASSOC. .
SUBSCRIPTIONS MEMBERSHIPS
378 .00
378.00
1 r L.r Li
0 �.:t F
�.l ti.1 / 14 T
ANDREWS ,� iJ L• T T A.
1 R A � ��L L�: � � Ti_ !�, � f 4 1J
•. .•
`
'TRA & T
% ,rr1_�
r °rw�U
r
_..
« ,: ✓ 1 C
._._._..
1
_..- ...._.. ._. _.. _.._... -
- ' A F .� ,:, T I T HT E _ . _. _
-- ,- r.. t `.... it r ,�' d'c. .
,� U �� �, C _I T _ W N .. { -. M EK E E F S H � �
60
w C
03 1 00
03
A PLUS
EE! -AI & M TCE VEHI
1 0 1.5 0
R - EPA IR ;.�_ - MTC:E•_ `VE`HI :LE
2 1 -00
REPAIR :': MTCE VEHICLE
3.50
126.00
12 8':,,�
T.�
�3TT Try_
A - U T�I VICE - __
_ARNAt - S ,�
�'tEPA'I_i�_ & "M'TC - E_. VEHI�rL.E - -- _
_�i:7'r4r�
REPAIR MTCE. VEHICLE
137.15
5614.
...� tom.. , -, / -' T . ....,......
,��, l�
.. t � .._._.�...,.._.
_.,. -.. • a.
(�
M.,� ..
y _� I
! •.�J 1 f r�
... ,,� .,.�...,...
( �`( �• � �.•: r
tiJ :t U l»•. .. C j . ...__K 1 Y ..... E M L.. 1 \ is L N C• � M J
� ,-rte �.. - ; .. ,_�..� �
i 7 '•� T S� ,. �• }y� �[�j _
S IJ L= •�..! C R 1 P i i � � N ti./ r. M E !' t 1 ' E , sJ . H L i +�.J
2 0 . 00
1;:F; ;5
061 906
03/14/94
BAUER BUILT
SUPPLIES- VEHICLE
103.20
VEHIC:LE
59.39
SUPPLIES-VEHICLE
114.51
SUPPLIES- VEHICLE
201.30
478.40
1
071200
03/14/94
BEST BUY CO.
SUPPLIES-EQUIPMENT
21.02
. •.
Y -7 -
- -- "D• ��•.�
T . ... BBB- F` . GA .. t�z . ; . I . i C r
REF, IE �:. MTCE EFFICLE --
r
r ,w r 4 7
1 ;; =;;��
U �c�F ?:
} =s /1 l'�
L-� IN1`EFiTEC: EhlUINEE hi C:
OUTSIDE ENGINEERING FEES
:1191 .81
EEPVI CE
6@0 � �
5
1:-- "Io1
03 / 14/94
CEDAR COMPUTERS CENTER, INC.
EQUIPMENT-OFFICE
1,536.52
12890
120 *320
03/14/94
CELLULAR ONE
SUPPLIES -EQUIPMENT
6jr5)0
�
REPAIR .: MTCE EQUIPMENT
171.63
:: =;
i
1 113 9 1
12
03/14/94
CELLULA ONE
TELEPH
5 Z . 04
�
TELEPHONE
w ;c��
76.54
.
12892
12
0 /14/94
CELLULA ONE
TELEF'IHO
64 . 45
'
TELEPHONE
` 4 � M �... 8
TELEPHONE E _ .
1
1
1 •�t
15 00
0 3 /14/. 1
CO DU FF, -! Dr
DU COS
_r. 9 r2 .7 0
1
1
03/ 1 4/ 94
C: 0Pit EQUIPMENT, 'INC.
'.=)'UFPLIE EQUIf'ME.NT
223.51
I
S UPPLIES - E
2 ,'
2 46. 2 * 4
VOU CH H EG
C I T Y
OF M
PAGE 5
J $
i 0•�t�0l /94
(
1 1 w L�
_
VO�
_
EL.K REGI
F OR
PE 15
f
V _ LI G H E R /
i
...-
f tt r
`• �i i• �••.
VEN
r.
L_
CHEC
VENDOR t i
Y 1... .Lf !mot
ITEM
I T E i�!
CHECK
NUMBER
NUMBER
DATE
NAME
DES I:R I F' i - ION
AMi.'tIJNT
AM O UNT
�.r 1 :. _.`._'�5
1
U3/14� .�4
JULIE A N C.ORCt_tRAN
VEHICLE ALL !•J1 L•
ALLO WAN C E
7.02
'•
0 f:
..� r,
i9
�.;• 1 'f ,-
: , f l /' -,
I� A tai C Y F� tJ L-� Y
E -�. F E FEE S -.---.---
. 50
9
-
D
iYl1'SC CONT SERVICE
4 7 3. 8 rt
1 289 8
1 80900
03 / 14/ , 4
D ALEY, PAT
F F S ER V IC E
%_ $ 03 6 . 00
DEFERRED REVENUE — PL BG.PERM IT
- F'L T 1.46
L• 54 "_� , 0tYi
2 0` i_: „ 00
�.; 12899
ty0100
c��
-'
DIAMOND VCtGE.L PAINTS
MAINTENANCE I�A1 »EFiI�L
7�.�i: =�
74.5`-_
� _�.�,
pl
12900
Z30500
03/14/94
EAST COUNTY LINE FIRE DEPT.
FUEL : <: OI
33
33
; .. 2
I - ht C� -
— C�.�� l - 4 Lj — _..E_GGNE 1 _ D IBC't�tIJNT__..E.CiFTi AFiE ..._.... - - - -.�
� _ Et�tU..IF {�iEliT -... _
_ 59064
5 9 ■ r'.
11
t` (
' ' i 1
1 2 r�
•.I ; (� 7
F f
(» (_� 1_I L_�
t .�
�/ 4 I
Itl i 4 t! t H L.• +J
11 n y/� t^ ��)(� �T/� �� t{ T {
i 1.� �.t • �• / t f \ L I E S
L' M i _.+ 3
6 e .�
1 ::: 031
260,797
03/14/94
AN FARRELL
REC. REG. FEES
0.00
30.00
—
. - - - -0 T
ATTY` - TE -------- - _- - _ - - _ _.._.. _ ._.__. _._
. F ;
..J,. 129�a5
80480
03/14/94
JAN FRANI:ENBER��
�
F E C:. NATURE C: T Fi FEES
�:. 0 0
2.00
I'
1 � 90
3
03/14/
GOPHE DI
F EE S F OR S
13,4 2 7 .39
13,427
1 - ,� ? _
fi t , I • _;---
_.. �_ �_ � , t �
.J_A.HEi. L E F I S � ---
Fi is N R EG r _._FEE', ----- -- ._.. ^- _
9 u F , -
9
1 2 1 1 9 0 8
3 9 0 1 0 2
0 3/14/94
1SD 622
C HAh • GAi'IBL 1 ICJG AWARD
800-00
800.00
12909
390330
03/14/94
INNOVATIVE MICROGRAPHICS
FEES FOR SERVICE
1,8ct9■29
_
ry 1
- �F - -
�._t� D �':_ . �
-- ,-- _
c� �� l� 4 �I'EL: E� �a �i I N-r -: - �— _------ ---- -- - - - - -- - - --
TL`L E � H � t -ICE _.. - - --
t � 7 5 . .
___ -.� t� ■ � ..,
FEES FOR SERVICE
72.95
74'3.70
11..911
40 �.�82_'.�
03/
ELLEN JAN.SEN... . ---
REG� F.EC;. FEEG
1;� ■� 0
1Z.50
12912
400950
-------------
03/14/94
- - - - -_
JEAN THORNE TEMPORARY SERVICE
SERVICES
-7
5F;1.�7
551.27
1•Z'_>13
�- •.•
4to1
03 / 14/ '� 4
JOHN CO
J t H t�f � t hl C: C�1 "f !�. L � , INC 1 N C:
� U F' F L I E ,� -- E; � U I F ICI C: ��i T
SUPPLIE - EQUIPMENT
. :
1 �.::/ N � ;::
123 N L 8
. 1::914 ___
401895
JULEE'_ QUAF .w PETERSON INC:.' _ _.
FEES_:C:iNSULTING _ , .
500.00
14:.X11 5
41
03/14/'-
KELSEY, {.t_tNN IL
VEHICLE ALLOWANCE
w
9 .3 6
1:91 6.
410550
::, r 14 1` 4
F'A *f*F` IC:I A KENNEDY
VEHICLE ALLOWANCE
10.40
10.40
1; 917
410970
023 / 14 4
K I D S F U
MI S G
3
1 : `.j 1
r 10 8
03 / 1 4/94
KIMBALL M`I DWEST
SMALL TOOL;:
._ , `39
MT�:E M (:_F It�1L
1 �;;�.
r
VOUC:HREG C
CITY C
-j i� f
f
.
03/07/94 ■
■ .`_,�^� -
- V' iUCHER/ _
_HECK.: � EGISTE
FOR P
PERIOD 15
VOUCH 'R
CHEC V
VENDOR C
CHEC`F - V
VENDOR I
ITEM I
ITEM C
CHECK 1
1
NUMBER
NUMBER D
DATE N
NAME D
DES -
AM A
MICE ■ MATERIAL 7
70 . 99 3
377 .72 �
�
,� t � � 1 ... _
_. __ a Y�
2 015 .; _ r
r fi ,, �
�(ty. �, L i t F�
i
1:::'20 4
45 06.60 0
03/ 14/94 L
LAKE ELMO PLUMLtIIUG HEATING F
FEES FOR SERV ICE _
_ _ -__ 91
r ,
1 2 921 �
�F <.�058 0
0 / 1 4 M
MA LEE R
REC w RE FEE 1
15. 1
1 5.00
,
-� r
r_f t_? i - 6 , 4 �
�) .:� r :� �
�, ! T T L °t -� F
Ft E f.• .. RE
_,.
'
12 �
�� 340 0
03/14/94
LUANN LUND R
REC. REG. FEES _ _..._. -
37 ■ _
_ w .� _
f 4
4 Q
03/14/ 1
Q C
C.. . 1
1
1
15.0
_...�.. - y i ,r; w 5 -. _..__..._ _
fy� ,+ y� f 7' ( p y * �yir ,+.�r1! C t }�- _
_ �) _yy{ t`-__ .... .. ---_...._.. ......._...... _
_............... .. . -...._ ... .. _ y -. .. ....... .
.... .... i
1i
501505 0
03 /14/ 4 M
MAGLIC:H, GRETtHEN B. �
�;At►rEL �v TRAINING -
J. ■
P OSTAGE. '
'� 95 6
62
VOUCHREG
CITY
OF MAPLEWOOD
PAGE 7
03/07/94
11 0
VOUCHER
CHECK REGIS TER
'
FOR
PERIOD 15
V'O U C-H E_R
- - - ----------
--
CHEC
'K
VENDOR
CHI C K
VENDOR
ITEM
I TE il
CHECK
NUMBER
NUMBE
DATE
NAME
DESCRIPTION
AMOUNT
AMOUt - T
12940
662
03/14/94
NORTHWESTERN SERVICE INC
REPAIR MICE BLDG. GROUNDS
339-58
339.58
1 121`9 4 _ 1- _0 ZZ5 0
r _1 _47 _947
01_1� D- -- _R E P U B L I C
L E _G A L F I S C A L
185.00
185 .'00
I 2� 9 4 2
6.91150
03/14/94
ONE HOUR MOTO PHOTO
FEES FOR SERVICE
35-94
P HOTO DEVELOP 1 N G
1 4 r :3
PHOTO DEVELOPING
1 .
66 98
491.90
SUPPLIES-EQUIPMENT
4c, 2 • 4C-6f
984.3d
12'944-
'-03/1_4'/94___PC
EQUIPMENT - OFFICE
2
EQUIPMENT - COMPUTER
1 1 999.01
4
'R_EG._ FEES
10.80
12946
711500
03/14/94
PHOTOS TO GO
PHOTO DEVELOPING
I ZZ' . 5 di.
SUPPLIES EQUIPMENT
42 0 18
PHOTO DEVELOPING
8.54
PHOTO DEVELOPING
30.50
----PHOTO -'_DEV`EL_OPI.NG_--__'-
17.90
PHOTO DEVELOPING
3.58
115 .2-r_,
_
IZ947-
SERVI-CE INC
MTCE__VE'HICLE
65.1Z
65.12
12948
71 115
03/14/94
POLAR CHEVROLET GEO
SUPPLIES--VEHICLE
455.80
455.80
129
7 620 7 5�2-_-*
03/14/94
POWERS, SUSAN
--S
-REC. NATURE CTR. FEE
2.00
2:1 • 0 0
1Z9550
72-0- 7r3 ,"_•:...._
___.0.3..11 1 4 _...._F
R E C I S10 N'L'A N D S C A P E
TRIM OA K TREES
5 *3 Z' • . 5 0
532 5
.0
12951
7 �'l 3 55
03/14/94
PROJECT CHILDSAFE
PROGRAM SUPPLIES
27.63
2if7 . 6 3
12- 9 5 2
740900
03/14/94
RADIO SPECIALTY
EQUIPMENT-OTHER
7'7' - . 13
7 72_: . 1 .3
1 -2953
741 600
-037 1419-4
COUNTY
DATA PR*OCESSING'-JAN-1994
101.08
DATA PROCESSING-JAN1994
5 . 3._,
DATA PRCI4'ESSING-JAN1994
3.50
t_E 'AC %&. 'FISCAL
6.46
FEES FOR SERVICE
377.50
493-87
12954
761200 .
... . .... 03/14/94
ROAD RE.-'PCUE
REPAIR & MTCE VEHICLE
51sZ 1 w51
521 .51
IZ9515
7 1 3 0 0
03/14/94
ROADRUNNER
FEES FOR SERVICE
14.70
14.70
12_'95
7 61 IL
0 4 9 4
BARBARA RODRIGUEZ
REC. REG. FEES
5 . 0
5 0 0
12957
76 050
1 4 9 4 4
ROS"EDALE CHEF.'
SUPPLIES - VE H 1 CnE
14.25
1 . 42"5
5
7
0:-.3' 1 / 9 4
ROSSBACH, GEORGE Zuk: B E LR N A D E TT E
REC. REG. FEES
15 - 00
15.00
V «tUC:HC;
C
OF M :.PLEWOt_tD
r } t_, /'
1 1 u �: t_}
t �(� �..�
- r i=► j' {� ( "j'
H t- l K t r E G I
�f
PAGE t_f
F OR
+i ! i...
PERIOD 15
VOUCHER:
i
CHECK
VENDO
ITEM
NUMBER
NUMBER
DATE
NAME
D E'► C: R t IFTIi =�fi�
ITEM
�: H �:
��. +�:
w
AMOUNT
AMOUNT
.12959
762205
0`/14/94
R AY RCtSSEJACH
REC RECD FEEL
r r
30.00
=
4 } ■ 0 t_
9 t_}
7,'0 00
_ 23 j1"4 9 4
S_.� CRAt-T.` -.,..
Pr'OGE,AtY( S.1Ft-LIE,.,
1 6 1
7 80300 00
0 L' I 14 94
--
S&T OF PRODU 1" r
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02/25/94
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CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS
THE CURRENT PAY PERIOD
FOR
Ift
CHECK NUMBER
CHECK DATED
PAYEE
AMOUNT
02/25/94
JUDI"i"H A HORSNELL
*725, 25
0039426
02/25/94
ANN E HUTCHINSON
1 3,64, 40
0 1 } 39 42 7
02/25/94
RITA MACY
112w50
OC)3942 8
02/25/94
•KATHLEEN M DOHER.-IFY
1 256, 40
0039429
02/25/94
MARIE BARTA
1 162, 80
0039430
02/25/94
GEOFFREY W OLSON
2,
0039431
0 2 /25 4
NANCY MISKELL
#.._)53, 22
3 9 4 3; 2
02/25/94
JOYCE L LIVINGSTON
7 7 ZF%,, 0 7
0039433
02/25/94
CHRISTOPHER McGLINCEY
187.00
0039434
02/25/94
KENNETH RCUBE RTS
1 7 - —
10 3`3 4 3 5
02/25/94
1 -iOPIAS G EKSTRAND
1_,j 648, 8 3
0039436
.02/25/94
MARJORIE OSTROM
1 843w
C 039437
02/25/94
NICHOLAS N CARVER -
__ 1 518. 81
0039438
02/25/94
ROBERT J WENGER
1 Fu..$37w 20
0039439
02/25/94
TRACEY MELANDER
42. 001
0039440
02/25/94
NATE ROSCKES
150,
0039441
02/25/94
BRIAN KARALUS
0039442
02/25/94
BRIAN LUNA
904 00
0039443
02/25/94
DENIS jOHNSON
-'-'*)C)39444
02/25/94
BERNARD ANDERSON
175, 10
0039445
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MIKE MASON
•� _
0039446
02/25/94
T 1 MOTHY MACKLEY
ow
0039447
02/2 5- 94
CONNIE VERHULST
164, 50
0039448
02/25/94
JAMES SALTNESS
95, 00
0'039 .449
—4
02/25/,j
JAMIE BEN EDICT
45* 50
J .4
02/25/94
DAVID ECKSTROM
2098 10
0 0 %-.3' 9 4 51
02/25/94
JEFFREY PETSCHL
110000
Ift
6
CITY OF MAPLEWOOD
0007
EMPLOYEE
--fAYROLL DEDUCTION CHECKS
GROSS EARNINGS AND f
FOR THE
CURRENT PAY PERIOD
HECK NUMBER
CHECK DATED
PAYEE
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i
0039452
C.)2/25/94
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MA RCUS BuOG
1 40 a 0
1*0039456
02/25/94
STEVEN PETERSON
90
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0039457
08/25/94
RAYMOND GERNER
0039458
02/25/94
TIM BROWN
22
0039459
02/25/94
LAURIE ZABEL
I 1 0. 50
I
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002,9460
02/25/94
ANN SCHULTZ
I I Os, 5i
0039461
02/25/94
LISA ROSAUER
19a 50
23
0039462
02/25/94
JOLAINE OLSON
y
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02/25/94
MATTHEW KLINKHAMER
30w 00
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LORI PRIEFER
50, 00
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003946Z
02/25/94
ANGELA RADEMACHER
_
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02/25fit �4
KEVIN EISEN
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DOUGLAS J TAUBMAN
16 1
02/25/94
THOMAS E EASTMAN
5 71
0039478
02/25/94
EDWARD A NAB EAU
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Action by Council
AGENDA REPORT
]Endorsed..
Mo dif i V 11�011 1 ■ YY Yi�O ®Y
To. City Manager Michael McGuire �.... f Rejec°te
-
From: Chief of Police K enneth V. Collins. Date
Subject: Request for Maplewood City Council 4esolution
Date. February 28, 1994
Introduction
On March 2, 1994, Laura St. George will begin as a part -time police officer
for the Maplewood Police Department.
Background
Accordin g to current law, a part -time police officer must be covered by both
P.E.R.A. Police & Fire and Social Security unless authorized otherwise by City
Council resolution.
Laura St. George is a career police officer and is benefited more by straight
P.E.R.A,
Recommendation
I recommend that the attached resolution be presented to the City Council for
their approval.
Action Required
Submit to City Council for their review and decision.
KVC:js
Attachment
RESOLUTION
WHEREAS, the City of. Maplewood has hired Laura Ann St. George to serve as a
part -time police officer, and
WHEREAS the City of Maplewood desires that Laura Ann St. George be classified
as a basic member of the Public Employees Police and Fire Fund,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that
pursuant to M.S.A. Section 353.64, subdivision 4, the part -time police officer
position held by Laura Ann St. George is a police officer position.
BE IT FURTHER RESOLVED that the Director of Public Safety shall hereby cause
employee contributions to be deducted from the salary of Laura Ann St. George
according to the provisions of M.S.A. Section 353.65, subdivisions 2 and 3.,
G -1
MEMORANDUM Action b Co .0
�' uneil.1
Endorse
TO: City Manager Modified..
FROM: Thomas Ekstrand, Associate Planner Rey eete
SUBJECT: Street and Utility Easement Vacation Dat
LOCATION: Holloway Avenue and Beebe Road
DATE: March 8, 1994
INTRODUCTION
Request
John Peterson, of Good Value Homes, is asking that the City Council vacate a road and
utility easement. The easement runs through the property at Beebe Road and Holloway
Avenue. (See the maps on pages 4 -6.) A sanitary sewer runs through the center of this
easement.
. Reason for the Request
1VIr. Peterson is requesting that the City vacate this easement so the County will record
a plat for this parcel. The County Surveyor will not accept a plat for this property until
this easement is vacated or is shown on the plat as a street right -of -way. (See the
surveyor's letter on page 7.)
BACKGROUND
On January 24, 1994, the City Council approved a preliminary plat for the Holloway
Pond 2nd Addition. This plat is for a 24 -unit (12 building) double - dwelling
development. The preliminary plat shows a 44- foot -wide easement for utilities, but not
a road. The County surveyor found this error after the City approved the plat.
DISCUSSION
For the City to vacate an easement, State law requires that the City Council determine
that the vacation is in the public interest. The road easement is not needed for a street.
The County surveyor recommends that the City vacate the utility easement and
rededicate it on the final plat. (See the surveyor's letter on page 7.)
RECOMMENDATION
Approve the resolution on page 8. This resolution vacates the road and utility easement
at the southwest corner of Holloway Avenue and Beebe Road. The City should vacate
this easement for the following reasons:
1. Vacating the easement is in the public interest.
2. The City does not plan to build a road on this easement.
3. The. property owner does not need this easement to develop the property.
This vacation is subject to the developer dedicating a 40- foot -wide utility easement on
the final plat. The developer shall record the resolution with the final p tat.
2
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 4.2 acres
Existing land use: undeveloped
Existing easements: There is a 44- foot -wide road and sanitary sewer easement in the
northwest corner. There is also a drainage easement in the
southwest corner.
SURROUNDING LAND USES
North: Holloway Avenue and apartments in North St. Paul
South: Mound's Park Academy athletic Melds
West: Goodrich Park softball Melds
East: Town Homes under construction
go \b- 6:holpond3.vac (14)
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Site Plan
4. Letter from David D. Claypool dated February 10, 1994
5. Resolution
C
Attachment 1
Morkhcl
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OLLOWAY
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Attachment 3
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Attachment 4
Department of Public Works
Paul L. Kirkwold, P.E., Director and County Engineer
ADMINISTRATIONA AND SURVEY
50 West Kellogg Blvd., Suite 910
St. Paul, MN 55102 • (612) 266 -2600 • Fax 266 -2615
February 10, 1994
Jeff .olson
1830 East County Road B
Maplewood, MN 55109 -
RE: Plat of Holloway Pond 2nd Addition
Dear Jeff:
ENGINEERING /OPERATIONS
3377 N. Rice Street
Shoreview, MN 55126
(612) 484 -9104 •Fax 482 -5232
In response to our conversation today, I am further advising you
that we will not accept the subject plat for recording until such
time the permanent right -of -way easement is either vacated or
shown properly as an existing street right -of -way.
The correct description of the right -of -way is shown on Document
Number 590918, as recorded in the Ramsey County Recorder's
Off ice . I have looked over the preliminary plat and find no
mention of the road night -of -way just as you had suggested. I
have enclosed a copy of the document for your information.
There is some question about the actual alignment of the easement
and. you do have a large existing sewer main through that area,
therefore I suggest you vacate the right -of -way according to the
description of record along with the utility easement and, if in
fact there may be some discrepancies, it would be better served
to rededicate the easement on the plat based on the physical
alignment of the utility.
We realized there may be some time constraints, but we are
willing to be available to help facilitate any vacation
procedures as to minimize the holdup of the plat.
S' erely,
David D. Claypoo , R.L.S.
Ramsey County Surveyor
DC kl
cc: Mary Lovelien
'John Peterson
7
Mirmesota's First Home Rule County
printed on recycled paper with a minimum of 10% post- consumer content
wF CME
VACATION RESOLUTION
WHEREAS, John R. Peterson of Good Value Homes is requesting that the City of
Maplewood vacate the following described road and utility easement:
A permanent easement 44 feet in width lying within the W 1/2, NW 1/4, SE 1/4,
Section 14, T 29, R 22 W, Ramsey County, Minnesota, the centerline of which is
described as follows:
Beginning at a point .on the west line of W 1/2, NW 1/4, SE 1/4, Section 14,
said point being 254 feet southeasterly of, measured at right angles to, the
centerline of North St. Paul Road, thence northeasterly and parallel to said
centerline of North St. Paul Road to the north line of SE 1/4, Section 14 and
there terminating.
WHEREAS, the history of this vacation is as follows:
1. A majority of the property owners abutting this easement signed a petition for
this vacation;
2. On March 7, 1994, the Planning Commission recommended that the City Council
approve this vacation.
3. On March 14, 1994, the City Council held a public hearing. The City staff
published a notice in the Maplewood Review and sent notices to the abutting
property owners. The Council gave everyone at the hearing a chance to speak
and present written statements. The Council also considered reports and
recommendations from the City staff and Planning Commission.
WHEREAS, after the City approves this vacation, public interest in the property will
go to the following abutting properties, described as:
Registered Land Survey 396, Tract B, Subject to Easements.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above -
described vacation for the following reasons:
1. Vacating the easement is in the public interest.
2. The City does not plan to build a road on this easement.
3. The property owner does not need this easement to develop the property.
This vacation is subject to the developer dedicating a 40- foot -wide utility easement on
the final plat.
The Maplewood City Council adopted this resolution on March 14, 1994.
8
XQM /
Action by Council:,
MEMORANDUM
Endorsed
Modifie
TO: City Manager R e j e c t e d...
FROM: Director of Community Development Date
SUBJECT: Community Design Review Board Ordinance
DATE: January 27, 1994
INTRODUCTION
The Council should reduce the size of the CDRB from six to five members to avoid tie
votes. I recommend five rather than seven members, because there has been a problem
in the past getting people to apply for the Board.
BACKGROUND
The Board used to have seven members. One member was a representative from the
Planning Commission. when that member resigned, no one from the Planning
Commission wanted to replace him. On January 27, 1977, the Council changed the size
of the Board from seven to six members.
DISCUSSION
This would be a good time to make a change because there are two vacancies on the
Board. We are advertising to fill one position. If the Council approves this ordinance,
we will not advertise for the second position.
RECOMMENDATION
Adopt the attached ordinance on page 2. This ordinance changes the size of the
Community Design Review Board from six to five members.
go /b- 6:cdrbmem2.mem (5.3)
Attachment: ordinance
ORDINANCE
AN ORDINANCE CHANGING THE SIZE OF THE COMMUNITY DESIGN REVIEW
BOARD FROM SIX TO FIVE MEMBERS
The Maplewood City Council approves the following changes to the Maplewood Code of
Ordinances:
Section 1. This section changes Section 25- 63(a) -(c) as follows: (I have underlined the
additions and crossed out the deletions.)
Sec. 25 - 63. Membership.
(a) The community design review board shall consist of five 5 s -E6-} members.
The City Council shall appoint all All members of the board '
%e]LE e8un . Each appointment shall be for t�y*in "T,, t.Lpo r2 „i tL r - A lm r-;' i .
si n 1 1 s ca
e. v a two (2) year term.
Council appointed members shall be as follows:
(1) Two (2) architects, if available to serve;
(2) Two (2) members shall be from a related design or construction Meld, i.e.
landscape architects, interior designers, planners, civil engineers, contractors,
appraisers, realtors, etc., if available.
(3) All of the above members shall, if applicable, be registered and licensed to
practice in the state;
(4) At least two (2) members of the community design board shall be citizen
laymen.
Section 2. This ordinance shall take effect after the City publishes it in the official
newspaper.
The Maplewood City Council approved this ordinance on , 1994.
2
#..
Community Design Review Board -
Minutes of 2 -8 -94
C. Approval of a pylon sign, not to exceed seven feet by fourteen feet, subject to
Ip
staff review.
Boardmember Robinsoni\seconded Ayes - -all
C. Green Gate Apartments - %ding Change (Sectio 14)
Randy Weestrand, generaactor for 'project, was present and answered. questions. from the Board. tart' Eks d explained the conditions of approval
for the original exterior buildin mate ' s.
Boardmember Robinson moved th ommunity Design Review Board recommend
approval of plans (stamped Janu 19, 1994) for replacement of the exterior
siding at the Green Gate Ap ent 1829, 1855 and 1881 Furness Street. All
work shall follow the approve . plans unless the Director of Community
Development approves mino changes,
Boardmember Thompso seconded A es -all
D. Pet Food Warehouse /Sign Change (Sectid� 2)
There was no one resent representing the a�plicant. The Board discussed this
request with st
Boardmember .Anitzberger moved the Communi Design Review Board recommend
approval of Fans (stamped January 24, 1994 an February 8, 1994). for the
replaceme%� Pet Food Warehouse sign at the Plaz 3000. The Pet Food Warehouse
may install' either sign design. Staff may approve or changes.
Boardmember Thompson seconded Ayes - -all
E. Code Change - CDRB Membership Ordinance
Boardmember Robinson moved the Community Design Review Board recommend
adoption of the ordinance changing the size of the Community Design Review
Board from six to five members.
Boardmember Anitzberger seconded Ayes - -all
J=�
MEMORANDUM Act by C e
c. .
Endorse
TO: City Manager Modifie
FROM: Director of Community Development Re j eete
SUBJECT: VOA Care Center —Tax Exempt Financing Dat e
DATE: March 7 1994
INTRODUCTION
The Volunteers of America (VOA) are requesting that the City give preliminary approval
for tax - exempt financing. This financing would be fora 62 -unit assisted care living
facility for seniors. This facility would be west of the Maplewood Care Center. (See the
location map on page 3.)
BACKGROUND
On September 27, 1993, the City Council held a hearing on a 66 -unit assisted care
living facility on this site. The. hearing included tax - exempt financing. The Planning
Commission, Community Design Review Board and Housing and Redevelopment
Authority recommended that the City Council approve the plans and financing. The
VOA had requested that the City vacate Cope Avenue. A property owner on the south
side of Cope Avenue objected to the vacation. The Council tabled this project until
October 11, 1993. They wanted the VOA to investigate buying the land south of Cope
Avenue.
On October 11 1993, the City Council withdrew this project from the agenda at the
VOA's request.
DISCUSSION
The City's policy is not to approve tax- exempt financing until the City approves any
rezoru.ngs or the building plans. The City has specific development standards for projects
that use tax - exempt financing. Since the VOA has not yet submitted new plans for the
revised project, we cannot determine if the VOA will meet these standards. However,
the attached resolution requires that VOA comply with the City's tax - exempt revenue
requirements, including the design requirements. If the City is not happy with the plans
when they come in, the City does not have to give final approval to the tax - exempt
financing. Waiting for the new plans before giving preliminary approval would cause a
problem.
For the VOA to start constructing this project this season, the City must approve
preliminary financing before April 1. April l is the State's deadline. The next deadline
is not until September 1. (See Mary Ippel's letter on page 4.) The City should be
flexible with the VOA since this project would be a good use of the property and an
asset to the City.
RECOMMENDATION
Approve the resolution on page 6. This resolution gives the project preliminary approval
for tax- exempt financing.
go /b- 6:V0Atax.mem (11)
Attachments:
1. Location Map
2. Memo and Resolution from Mary Ippel
2
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LOCATION MAP
i
3
F F' 1_+ 1'1 F. F' I 1_0 1'1 N H = F' t_t _ . Ci . ' '=± 4 1 r, : 4 '5 t l +:+ � F' N E
Attachment 2
LAW" O FFICES
rTt �0Vno (7 YQY'a.r A c- rY_'IATION
2200 FIRST ZATIOIN'A L BAN X BLS I LX71Nt-
SATNT PAUL, MI.VNESd'Xh M11C)1
TELEPI10NE (4121 223 - 0 (300
FACSXMILE (61'121
WRIT - En-'s DIRECT DI -1L
March 7, 1994
MZ.N P-A POLIS OFFIC:T?
Qdl)0 ID CFXTER
TF_L��'2i�; +otL} 33-i • g:,yar�
fACSI -Xl 1612 at 4 • 6ebO
(6l2) 223 -6620
V-1A F ACSIMILE
Geoffrey Olson
Planning Director
City Uf Ma
1.830 East County Road B
Maplewood, Minnesota 55 109
Re-. Volunteers of Amen"ea
Dear Geoff:
Enclosed is a Resolution granting preliminary approval to a project to be undertaken
b y a limited p artnership artnershi to be formed with VOA Care Centers, Minnesota or an affiliate as
,
the g eneral partner consisting of 62 single room occupancy rental units to be located
adjacent to the Maplewood Care Center. As you will recall, this project in a modified form
was before the city oun' cil in 1993. At that time, the proposed proje was to be undertaken
t
by VOA Care Centers, Minnesota and consisted of the refunding of the ou tstand ing
Healthcare Facility Revenue Bonds ( VO.A Care Centers, Minnesota Proj Series 1 989
and the financin g of additional improvements to the nursing home facility and the
construction of a 66 unit senior housing facility. Under the new proposal, the senior housing
f will be reduced from 66 units to 62 units and will consist of only single room
fa cilit y
cY
occu P an units. In addition., the refunding of the outstanding bonds and the nursing home
improvements will not be undertaken.
Because the developer for this project will be a limited partnership, the general
p artner of which will be VOA Care Centers, Minnesota or an affiliate it is ne cessary to
obtain an allocation of tax exempt bonding allocation from the State of Minnesota. Because
of how the allocations stem works in this state, a rental housing project can receive an
allocation on April 1st or September 1st. Because of the construction season, it is necessary
for the
developer to ap for the allocation by April 1st. In order to apply for the
allocation it is necessary for the enclosed Resolution to be adopted. A public hearing has
been P reviously held on the VOA Care Centers project but because we are changing the
developer it will be necessary to have an additional public hearing before the bonds can be
issued.
4
F F C' t•1 E F* 1 3 1•1 F-I R F3 A 1.1 1-1 C1 N C1 4 1 r.: 4 El P A 13 E
n R 10 0 S -M OR G.-k.-N:T
1f Y ou have. an q ue.stions, please do n ot hesitate to cont me.
V<,r trul y ours,
&-44
M L I
M a ry Ippel
MLI:km
Enclosure
CC* Wood Yidner
Chuck Gould
Todd Umess
5
P F A t I
Extract of Minutes of a Meetin of the
Cit CounCil of the
ci t y of Maplewood, Minnesota
Pursuant to due call and notice thereof, a re meetin
t of Maplewood,. Minnesota, was dul
of the City Council of the cl
held . at the Cit Hall in said Cit on Monda t he 14th da of
March, 1994, at. o'clock — .M.
The f ollowin g members were present:
and the followin were absent:
Member introduced the f of lowin
resolution and moved its a doption:
RESOLUTION RECITING A PROPOSAL FOR A
FINANCING PROGRAM FOR A MULTIFAMILY.HOUSING
DEVELOPMENT PROJECT, GIVING PRELIMINARY APPROVAL TO THE PROJECT
AND THE ISSUANCE .Off' HOUSING REVENUE BONDS, PURSUANT TO
MINNESOTA STATUTES, CHAPTER.462C
(VOA CARE CENTERS, MINNESOTA PROJECT)
The motion for the adoption of the fore resolution was
dul seconded b member
and, after full
discussion thereof and upon vote bein taken thereon, the
following voted in favor thereof:
and the following voted a the same:
whe r eupon said resolution was declared dul passed and adopted.
258565
1 7 -7 E
F R C 1-1 P. P I G C3 = 1-1 i = R G A f I t - 1 i C1 t 4 4 1 4
F A
RESOLUTION RECITING A PROPOSAL FOR A
flu
FINANCING PROGRAM FOR A MULTIFAMlLY HOUS100
DEVELOPMENT PROJECT, GIVING PRELIMINARY APPROVAL TO THE PROJECT
AND THE ISSUANCE OF HOUSING REVENUE BONDS, PURSUANT TO
MINNESOTA STATUTES, CHAPTER 462C
(VOA CARE CENTERS MINNESOTA PROJECT )
(a) WHEREASp Minnesota Statutes, Chapter 462C (the IfActot)
confers upon cities the power to issue revenue bonds to finance a
pro for the purposes of plannin administerin makin or
purchasin loans with respect to one or more multifamil housin
developments within the boundaries of the Cit and
( b) WHEREAS, the Cit of Maplewood, Minnesota (the "Cit ,
has received from a Limited Partnership to be form with VOA
Care Centers, Minnesota or an affiliate as a g eneral partner (the
It company 1f ) , a proposal that the Cit undertake. a pro to
f
inance a Pro hereinafter described, throu the issuance of
.revenue bonds or obli in one or more series (the "Bonds")
pursuant to the Act and
It
( c) WHEREAS, the Cit desires to: facilitate the
development of rental housin Within the communit encoura the
On g opportunities for residents of
development of affordable hoUs
the Cit encourage the development of housin facilities
desi for occupanc primaril b elderl persons; and
encoura the development of under utilized land within the
boundaries of the C4tY; and the Project will assist the Cit in
achievin these ob and
( d ) The Project to be financed b the Bonds is the
ac construction and e of an elderl rental
housin development of approximatel 62 sin room occupanc
rental units, alon with related improvements, to be. located at
1900 Sherren Avenue in the Cit of Maplewood, Minnesota ( the
flProject"), and consists of the construction and e of
buildin thereon which will result in the provision of
additional rental housin opportunities to persons within the
communi t and
( e ) WHEREAS, the cit has been advised b representatives
of the compan that conventional, commercial financin to pa the
capital costs of the Project is available onl on a limited basis
and at such hi costs of borrowin that the economic feasibilit
of operatin the Pro would be si g nificantl y reduced; and the
Compan has also advised the Cit that with the aid of municipal
financin and resultin low borrowin costs, the Project is
economicall more feasible and
258565
7
E
,F R 1:1 E: F, I G 1-1 C-1 R G A H P F A G t,
WHEREAS, no public official of the Cit has either -a
direct or indirect financial interest in the Project nor will an
public off ici.al either directl or indirectl benef it f inanciall
from the ProJect:
NOW THEREFORE, BE IT RESOLVED b the Cit Council of the
Cit of Maplewood, Minnesota, as follows:
1* Pre_ minary-Apr-royals. The Cit hereb g ives
11
preliminar approval to the proposal of the Compan that the Cit
undertake the Pro described above and the pro of
f inano in therefor, consistin of th ac construction
and e of multifamil rental housin facilities within t he
Cit pursuant to the Compan specifications and pursuant to a
revenue a between the Cit and compan containin such
,terms and conditions (with provisions for revision from time to
time as necessar as ma be necessar to produce income and
revenues sufficient to pa when due, the principal and interest
on.the Bonds in a total principal amount not to exceed
$ 5,500,000, to be 'issued pursuant,to the Act to finance the
ac construction and equipping . of the Project and said
ag reement ma also provide for the entire interest of the Compan
therein to be mort to the purchasers of theo-Zonds, or a
trustee for the h ( s) of the Bonds and the Cit actin b
and throu the Cit hereb undertakes preliminarl to issue its
.bonds in accordance with such terms and conditions.
2. Fi n ancin g St X uc t11 r,.e. At the option of the Compan the
financin ma be structured so as to take advanta of whatever
means are available and are permitted b law to enhance the
security ecurit for, or marketabilit of, the Bonds provided that an
. such financin structure must be consented to b the Cit
3, F indin g s. on the basis of 'Information available to the
cit it appears, and the Cit hereb finds, determines and
declares: (1) that the Project constitutes a multifamil housin
development within the meani"n of Subdi*vision 5 of Section
46.2C.02 of the Act (2) that the availabilit of the financin
under the Act and the willin of the Cit to furnish such
f inancing Is
nancin will be a substantial inducement to the Compan to
undertake the Project and ( 3) that the effect of the Project, if
undertaken, will be to encoura the provision of additional
multifamil rental housin opportunities to residents of the
Cit and to promote more intensive development and use of land
within the Cit
4. Futpre Approvals. The Project,, and the pro to
finance the Project b the issuance of revenue bonds, is hereb
g iven preliminar approval b the Cit subject to the approval of
t he housin financin pro b the Cit and Metropolitan
Council and subject to final approval b the cit Compan and
258565
11001
FF' S. FIC ,F'G H ta = F' hiiit� ►�1' . iii '�3 1 .:.3+ ia. -
ta F' ;
purchasers of the Bonds as to ultimate details of the f in ancing
of the Proj ect.
5, Comp?-tny to Pay Cats . The Company has agreed , and it
is hereby determined that, any and all costs incurred by the City
in connection with the financing of the Project, whether or not
the Project is carried to completion and whether or not approved
by Metropolitan Council, will be paid by the Company.
Bocument Br ig g s and Morg
6 . .stance w_" th _ gg
Professional Association, acting as bond counsel and Doughery
Dawkins, Strand & Bigelow, a c ting as inv e stment bankers selected
by the C ity with the con sent of the Company, are authorized to
assist in the preparation and review of necessary documents
relating to the Project and the f finan program therefor, to
consult with the City Attorney, Company and purchasers of the
.Bonds ( or the trustee for the purchasers of the Bonds as to the
maturities, interest rates and other terms and provisions of the
Bonds and as to the covenants and other provisions of the
necessary documents and to submit such documents to the City for
final approval,
7. Reyenue Obl i(:tati ns . Nothing in this Resolution or the
documents prepared pursuant hereto shall authorize the
expenditures of any municipal Funds on the Project other than the
revenues derived from the Project or otherwise granted to the
City for this purpose. The Bonds shall not constitute a charge,
.lien or encumbrance, legal or equitable, upon any property or
funds of the City ex cept the revenue a proceeds pledg to the
payment thereof, nor shall the City be sub ject to any liability
thereon. The holder of the Bonds shall never have the .right to
com pel any exercise of the taxing power of the City to pay the
outstanding principal of the Bonds or the interest thereon, or to
enforce payment thereon against any property of the City. The
.Bonds shall recite in substance that the Bonds, including the
interest thereon, are payable solely from the revenue and
proceeds pledged to the payment thereof. The Bonds shall not
constitute a debt of the City within the meaning of any
const or statutory l imitation
8 . Auto , ' z at 4 on for __ EXpend itures * In ant ' c ipat i on of the
and the issuance of the Bonds to f finance all or a portion of the
Proj and in order that completion, of the Project will not be
unduly delayed when approved, the Company is hereby authorized to
make such expenditures and advances toward payment of that
port o f the costs o f the Project to be financed from the
proceeds of the Bonds as the Company considers necessary,
.including the use of interim short -term financing, subject to
reimbursement from the proceeds of the Bonds if and when
delivered but otherwise without liability on the part of the
City.
258565
9
F R C' P1 E: R I G G i N C' RG A 1-1 P C' H 0 7 . C l 7 ' : 4 -4 1 E. c 1.1C1 P A IS E
9. Rest The Compan shall enter into various
.a with the Cit which sball. impose the followin
restrictions on the Compan and the Project,.
( a ) construction must be b March 14, 1994 The Cit
Council ma g rant a time extension if just cause is shown.
( b ) Contracts entered into with Contractors doin work on
0
the Project shall provide that:
( i ) the contractor shall not discriminate in the
hirin or firin of emplo on the basis of race, color,
creed, reli national ori s ex, marital status,
status with re to public assistance, disabilit or a
(ii) the contractor shall compensAtfz emplo with
wa and nd financial remuneration as provided under the
United States Code, section 276A, as amended throu
June 23, 1986, and under Minnesota Statutes 1985, Sections
177•41-177.44.
the contractor shall be re to employ
Minnesota residents in at least 80% of the jobs created b
the project and at least 60% of the g roup shall be
residents of the seven-count metropolitan area* Resident
status under both of the above cate s hall be
determined as of the date of this resolution. However, if
the contractor can show that these q uotas are not feasible
because of a shorta of q ualified personnel in specific
skills, the contractor in ay re the Cit Council for a
release from the two residenc re The
re shall continue for the duration of the
construction project.
( iv ) the contractor shall be an active participant in a
State of Minnesota apprentice pro approved b the
Department of Labor and Industr
( v ) all provisions of these tax-exempt finance
re shall appl to all subcontractors working on
the Project.
(c) The compan shall pa an administrative fee, to the Cit
at closin calculated in accordance with the City's tax-exempt
revenue re
(d) The Compan shall compl with the Cit tax-exempt
revenue re 'Includin the optional desi re
Adopted b the Cit Council of the Cit of Maplewood,
Minnesota, this 14th da of March, 1994.
258565
10
1 E. 5 0 PA 13 E
F Rl t•1 P. R I G R A
STATE OF MI
COUNTY OF RAMS EY,
CITY OF MAPLEWOOD
the undersi bein the dul q ualified and actin
Clerk of the C it y of Maplewood, Minnesota, DO HEREBY CERTIFY that
. have compared the attached and fore extract of minut
with the ori thereof on file in ra office, and that the same
is .a full, true and c omplete transcript of the minutes of
meetin of the cit Council of said Cit dul called and held on
the date therein indicated, insofar as such minutes relate to the
Cit bonds for an elderl housin
WITNESS m hand and the seal of said Cit this 14th da of
March, 1994.
�_1_ e
(SE
258565
400~
rn+
AGENDA ITEM oi
AGENDA REPORT
TO: City Manager
FROM: City Engineer
SUBJECT: Emergency Sanitary Sewer Repair
DATE: March .7, 1994
Action b y Counoilt]
Endorse _.
Mod if e
Rejeote
Date
Development along Rice Street north of Larpenteur Avenue is serviced by a 12 inch
sanitary sewer that roughly parallels the Soo Line Railroad tracks. This Line is all
contained in easements and was built around 1960. Much of this line is on ilin
p g or
special foundations due to the poor soil conditions in the area. Last summer the pipe
failed behind the Amusement City go- cart The city hired a contractor and
made emergency repairs at that time. The city has done a TV inspection of the p i p e,
and more recently performed a soil boring at one of the critical manholes. This
information, along with maintenance observation over a number of Y ears, leads us to
believe other failures may occur at any time.
A number of factors complicate any emergency repairs that would be required. The
pipe is relatively deep through this section and the ground water is relative) high.
Y g
Dewatering is required for any work performed along this pipeline. Much of the pipe
is directly adjacent to the go -cart track. Any repairs compromise the safety along the
track. Access to this area is also difficult since there are no roadways that lead to
the easement area.
Insituform Central, Inc. was requested to present a proposal for reconstruction of
three lengths of pipe. A copy of their proposal is attached. Insituform is a proprietary
pipelining process. Maplewood has used this process several times in-the past. In
fact, in 1982 Maplewood was one of the first communities in Minnesota to use
Insituform. More recently, several thousand feet of pipe were lined behind Rainbow
Foods last year. Their proposal identifies two options. Option 1 is a more flexible
liner that will resist long -term pipe settlement. This option is more expensive at
$64,960. Option 2 considers the standard lining system that is slightly less flexible.
g Y g Y
,Cost of this option is $58,400.
The failures that have occurred along this pipeline are a result of pipe and soil
movement. Pipe flexibility is an important element in resisting this inevitable
movement. The Insituform process avoids many of the problems associated with
making emergency repairs or reconstructing the pipeline. For that reason, it is
recommended the city council authorize staff to enter into an agreement with
Emergency Sanitary Sewer Repair 2 March 7 1994
Insituform Central, Inc. to reconstruct the identified three sections .of i e. Option 1
pp p ,
the more flexible liner, is the preferred option. In addition, it is recommended that the
sanitary sewer budget be amended by $65,000 to finance this emergency project.
KGH
jC
Attachment
City of Maplewood
1830 East County Road B
Maplewood, MN 55109
ATTN: Mr. Ed Nadeau
Utilities Superintendent
RE: Insituform Pipeline
Reconstruction Process
12 inch Sewerline
Maplewood, MN
Dear Mr. Nadeau:
Insituform was developed to provide a means of reconstructing existing pipe, conduit or
passageways without extensive excavation. Some typical applications include:
1. Halting settlement by stopping infiltration of soil and bedding material which often
accompanies groundwater infiltration causing soil voids and shifting ground in gravity
pipelines.
2. Eliminating infiltration of groundwater through joints, breaks and missing sections of
gravity pipelines.
3. Increasin g capacity g the ca acit of existing pipelines by smoothing the interior surface and
providing smooth transitions over joints and protrusions.
4. Reducin g g capacity Y maintenance and increasin acit b reducing depositions and eliminating
root intrusions into gravity pipelines.
5. Protection of pipe from attack by cor chemical effluents and vapors.
6. Eliminatin g the exfiltration of pollutants and chemicals into surrounding groundwater
aquifers through joints and cracks in pipelines.
7. Elimination of pressure leaks in «raterlines by sealing pinholes, joints and cracks.
Fax (314) 537 -1214
424 S. Woods Mill Road a Building 1 • Suite 305 • Chesterfield, Missouri 63017 • (314) 532 -6137
Mr. Ed Nadeau
February 25, 1994
Page 2
8. Strengthening the existing pipe by insertion of a tight fitting pipe within the old;
bridging joints, cracks and disconnected pipes into a single continuous conduit.
Briefly, here are just a few of the benefits realized from the reconstruction of pipelines using
Insituform:
Virtually eliminates excavation problems - depending on the type of pipe or passageway to be
reconstructed (sewers, drains, or conduits) excavation can virtually be eliminated. Existing
access (sewer manholes) is usually sufficient. Side connections can generally be 'reinstated'
by cutting out from within. Bends can be negotiated.
Restores full size capacity - reduces maintenance - this tight fitting pipe is continuous over pipe
joints, openings and faults, the capacity is nearly always increased. The smoothness also
reduces depositions because there are no places for deposition to form, thereby reducing
maintenance.
Builds corrosion resistant pipe - resists chemical attack - various thermosetting resins can be
selected to resist the corrosive effects of the effluent.
Builds a continuous pipe - (a new pipe within the old) -this pipe bridges breaks and missing
sections of pipe eliminating infiltration or exfiltration or loss of product in pressure pipes.
Insituform fits tightly and bridges disconnected pipes into a single continuous pipe.
Reconstructs unusual shaped pipes without loss of capacity - elliptical, egg shaped, flat bottom
horseshoe or rectangular conduits can be reinstated to their existing shape by this tight fitting
pipe.
Accomplishes these thins in sizes from 6 inches to 7 feet in diameter - Insituform pipes have
been constructed to these sizes and may be applicable to those beyond.
Builds or repairs pressure pipes - the thermosetting nature of the resins used yield three
dimensional cross linking; strength in both tensions and compression and high flexural
modulus. The result is a cast -in -place pressure pipe. Few, if any, such field constructed pipes
can compare in strength.
xj
r ,
Mr. Ed Nadeau
r! February 25, 1994
ti
Page 3
Solves difficult jobs - in addition to negotiating bends, it is possible . to Insituform remote
sections inaccessible to wheeled vehicles (e.g. inside buildings). In addition to being installed
v without excavation, Insituform has been installed where access to only one end is feasible
(vertical wells). Also, it is possible to Insituform only a portion of a pipeline or pipelines with
reducers.
Easy, safe and reliable - the inversion process effortlessly places the Insituform against the pipe
wall without friction. The buoyant effect of the water suspends uninverted flexible pipe
( Insitutube®) in a frictionless media enabling the Insituform to traverse long distances between
openings. The Insitutube is propelled by the weight of water in the inversion tube. It snakes
itself through misaligned pipe and around bends, pushing groundwater aside. In manually
accessible pipe, it can eliminate the need for workers to enter, thereby doing the same job
easier and safer.
Solves stringent time restraints - preparation time is reduced by eliminating street openings, and
risk of damage to other utilities. Insituform can generally be installed and completed in less
on- the -Job. time than any other method.
Insituform offers more convenience to commerce and public - little inconvenience is caused to
the public, commercial business or existing utility operations because excavations are generally
eliminated. Little work space is needed for installation. This alone means less restrictions on
access to property and shops and greater assurance of safety.
Longevity - for normal applications such as gravity sewers, service life of Insitupipe'm can be
expected to approach fifty years. Service life of Insitupipe is a function of the temperature,
pressure, velocity and chemical and abrasive properties of the materials being carried.
Custom - Engineered - Insitutubes are custom- engineered to optimize total life performance
using time- proven formulas. These take into account requirements for diameter, length and
condition of pipe, flow rates, temperature, pressure and corrosion of the materials being carried.
We believe Insituform would be ideally suited for your pipeline reconstruction project based
on the experience gained in Insituforming over 10 million feet of sewers in various
geographical areas of the United States.
Mr. Ed Nadeau
February 25, 1994
Page 4
Per your request Insituform Central, Inc., is pleased to submit the ' following price reconstruct
the above referenced project, using the Insituform process as described below:
Option 1, To provide maximum flexibility to resist long -term pipe settlement, we propose
use of a vinyl ester resin system for this project.
Furnish and install approximately 840 lineal feet of 12 inch diameter x 0.219
inch wall Insitupipe with a spot thickened to 0.337 inch wall in two locations.
Lump Sum = $ 64
Option 2 Our standard polyester resin system has performed well in similar circumstances
but has slightly less flexibility. We propose use of this system as a lower cost
alternative for your consideration.
Furnish and install approximately 840 lineal feet of 12 inch. diameter x 0.219
inch wall Insitupipe with a spot thickened to 0.337 inch wall in two locations.
Lump Sum = $ 58,400
IM
PROPOSAL INCLUSIONS
* Certificate of insurance with standard coverage
* Pipeline cleaning
* Preliminary video and service connection identification
* Bypass pumping
* Insitutube wetout, inversion, curing and finishing
* As -built video inspection and video tape
Traffic control
* Coordination with project residents and businesses
* Standard one year warranty
PROPOSAL EXCLUSIONS
I Not included in the prices stated in. this proposal are costs associated with the items listed
below. These items would be at an additional cost or would be furnished at no cost to the
contractor.
* Premiums for special insurance coverage requirements
* Water from a fire hydrant or other high volume source within a convenient distance
from each inversion location, or, if not available, a water truck and operator
* Water meter charge or deposit
* Point repairs
* Manhole rehabilitation and/or replacement
* Protruding service taps affecting job quality or internal equipment access
* Permits or licenses
* Dewatering (rarely required)
* Disposal site for debris resulting from cleaning
Please note that if any hazardous or toxic materials are encountered during he project,
g p J
the Owner will be responsible for the removal and disposal of the materials
* Installation of clean -outs, if required, for special bypass pumping requirements for
businesses
* Construction access easements
PROPOSAL TERMS
Payment due within thirty days of completion of the project
* Partial monthly payments may be requested
* Prices stated are in effect for ninety days from the date of this proposal and may be
extended at the sole option of Insituform Central, Inc.
After your review of this proposal, should you and/or your designee desire additional
information please feel free to give us a call at (612) 835 -1006.
Upon your I advice that this proposal is generally acceptable, we can move forward to
developing a formal contract.
We appreciate your interest in the. Insituform .Process and giving Insituform Central, Inc. the
opportunity to quote on your pipeline rehabilitation considerations..
a
Sincerely,
INSITUFORM CENTRAL, INC.
ti
F
t•
t
r
211 7 /
r�
Bradley ''k ich
cc: Charles H. Nance, P.E.
Vice President - Marketing
Insituform Central, Inc.
t' 424 S. Woods Mills Road
S
Building 1, Suite 305
MO 63 017
Chested eld,
F
AGENDA REPORT
TO: City Manager
FROM: Assistant City Manager Grolm , U 0
tY er g
RE: MOSQUITO CONTROL - COLD FOGGING
DATE: March 3, 1994
INTRODUCTION
AGENDA NO.
Aotion by
Endors
o dif . e
jRejeetec -,
Date W.
At the March 22, 1993 meeting, the City Council adopted a policy which prohibited
the Metropolitan Mosquito Control District from cold fogging during the 1993 season
on properties owned by the City. In addition, the Mosquito Control District was
required to provide advance notice of any other spraying within the City. If the City
Y g �/
Council desires to maintain this policy for 1994, it is now appropriate for the Council
to consider it.
Copies of the minutes from March 22, 1993 and the staff report from April 26 1993
are attached.
RECOMMENDATION
It is recommended that the City Council consider and discuss the policy for adult
mosquito control on City owned properties in 1994.
20 open Space Referendum
a.. Manager McGuire presented the staff report.
b. Director of Parks & Recreation Odegard presented the specifics of the
report
c. Mayor .Bastian invited Leroy Hale, a resident, to the microphone to give
his opinion regarding the preferred method of stating the aim of the
open space referendum (whether by speci f i c amount of 1 and or by spec i f i c
amount of money).
d. Mr. Hale stated he would prefer specific amount of land.
e. ; Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. The following was heard:
Will Rossbach, Planning Commission
f. Mayor Bastian moved to direct_. staff to begin the process of estimating
the costs of at least the first Table 1. Property Prioritization and
als o. part of that to identify wh they we need to ac u ' re e t
parcel or up to different ground,
Seconded by Councilmember Carlson
Ayes - Mayor Bastian, Councilmembers
Carlson, Juker, Rossbach
Nays - Councilmember Zappa
3. Mosquito Control
a. Mayor Bastian stated this item was from the Council Presentations of the
March 8 meeting and presented the specifics of the discussion.
b. Councilmember Zappa moved approval of the recommendation_ that the
C ouncil - consider a Dublic hearinq on monuito control if aut at
is'p ermi . tted ... from 1993 legislativg action for th C
itself from the Mosquito Control District tax levy_
Seconded by Mayor Bastian
Ayes - Mayor Bastian, Councilmembers
Carlson, Rossbach, Zappa
Nays - Councilmember Juker
c. Mayor Bastian moved to prohibit adult spraying (,the cold fogger , that
goes along and has an effect on anything it touches, _from, mosquito to
other bugs and butterflies) during the 1993 season on properties owned
by the city of Maplewood.
Seconded by Councilmember Zappa
Ayes - Mayor Bastian, Councilmembers
Carlson, Zappa.
Nays - Councilmembers Juker, Rossbach
d. Mayor Bastian Moved to require the Metropolitan Mos ui Cot o
Di strict, on any other spraying within the City of Maplewood..-to, provide
advance notice. City staff w i l l develop, and present , for Council
appr ovAl . A format w wo d then b e 2rgsented to the Mgsguiio
s i nclud.ing Arocedures and timing and how much advance not c
will be req i red.
16 3 -22 -93
zaw 3
MEMORANDUM
To: Michael A. McGuire, City Manager
From: Robert D. Odegard, Director of Parks & Recreati
Subj: Mosquito Control
Date April 15, 1993
Introduction
The City Council requested city staff to develop and present for
Council approval a format which would then be presented to the
Mosquito Control District as to the spraying of mosquitoes on
private property.
Background
At the March 22, 1993, City Council meeting, the Council dis-
cussed mosquito control and passed the following motions:
"b. Councilmember Zappa moved approval of the recommendation that
the Council consider a ublic hearing on mosquito control if
authorization is Rermitted from 1993 State legislative action
or the Citv to remove itself from the Mosouito Control 's-
trict tax levy
"c. Mayor Bastian moved to rohibit adult s ra in the cold
fogger that goes along and has an effect on anything it
touches from mos uitos to other bugs and butterflies) durin
the 1993 season on ]properties owned by the City of Maple
wood "
"d. Mayor Bastian moved to re ire the MetroRolitan Moscruito Con-
trol District on any other spraying within the City of
Maplewood to provide advance notice,. , City staff will de-
velop and Rresent for Council a1212 oval a format which would
then be resented to the Mosggito Control District includin
rocedures and timing and how uch advance notice will be e-
guired.
City staff will notify the Metropolitan Mosquito Control District
as to the recommendation in Motion b and request that they not do
any cold fogger spraying during 1993 on city properties. This
will include not only park properties, but also City Hall, Public
Works, Fire Stations owned by the city, Lift Stations, and the
future Community Center site.
In regard to the cold fogging that may be done on private proper-
ty, the City Attorney in his memorandum of April 12, 1993, (see
attached) has indicated that the statutory language is somewhat
confusing, but also directs us to note that there is a catch -all
in the legislative drafting as follows:
"The commission shall not enter upon the private property if the
owner objects except for control of-disease bearing mosquito
encephalitis outbreaks." Mr. Kelly also notes that for an owner
to object, he or she must have notice.
It is staff's recommendation that the City Council request that
Metropolitan Mosquito Control contact the Maplewood Review and
either take out a Public Notice ad or provide notice to the
public as to the rights of a private owner to request that the
Metropolitan Mosquito Control cold fogging not take place on
their private property.
Recommendation
It is recommended that the City .Council direct staff to notify
the Metropolitan Mosquito Control District that during the 1993
season they are requested to not spray for adult mosquitoes on
properties owned by the City of Maplewood.. It is also recom-
mended that the Mosquito Control District be requested to notify
private owners of properties through newspapers and any other
notification procedure to be sure that private owners are aware
that they can request that cold fogging not be done on their
property.
h. Councilmember Rossbach moved�to include in Maplewood -I.n- Motion either a
copy of the thank you letter or some t p„e of report thankinq the
.Committee publiclY.
Seconded by Councilmember Carlson Ayes - all
2. Sterling Linwood Improvements - Project 87=4.5: Assessment Appeals
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c. Councilmember Zappa moved to accept staff recommendation and respond to
the appeals as follows_
2410 Hillwood Drive Previously Canceled
2488 Hill wood Drive Denied - Assessment Justified
2383 Linwood Denied Assessment Justified
2401 Linwood Assessment Justified, but Grant Senior
Citizen Deferment to Mrs. Peterson
Seconded by Councilmember Carlson Ayes - all
3. Mosquito Control
a. Manager McGuire presented the staff report.
b. Director of Parks & Recreation Odegard presented the specifics of the
report.
c. Ci Attorney Jim Hanton reported on the results of their investigation.
d. Councilmember Zappa moved to direct a letter to the Mosquito Cont
copi to the metropolitan n ewsnaDers and local newsDaDer that w
on we ar
Seconded by Mayor Bastian Ayes - Mayor Bastian, Councilmembers
Carlson, Zappa
Nays - Counci lmembers Juker, Rossbach
4. Charitable Gambling Proceeds: Requests for Funding
a. Manager McGuire presented the staff report and stated that Mr. Michael
Young of the Spartan Wrestling Club has requested that the Council
postpone his request as he needs more time to collect some pricing
information on the equipment.
b. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. The following was heard:
Dan Faust, representing the North High Seniors Parents
Committee, provided information about the status of the
requests to North St. Paul and Oakdale and the status of the
Committee's fund raising efforts.
c. Councilmember Carlson moved to donate 31.000 to the North High
graduation party.
Seconded by Mayor Bastian Ayes - all
9 4 -26 -93
AGENDA REPORT
00 �
AGENDA NO. Q S5
TO: City Manager
FROM: Community Center Manager
RE: INTERIOR DESIGN CONSULTANT PROPOSAL
Date: March 2, 1994
INTRODUCTION
� A
,0 on b3Y � 4 .
11A o d, ° ice - -�
Be - -�
9
Date - _
The Community Center is scheduled to be completed 'in late September. A'
budget of $591,000 was established in the overall project budget for
Furniture, Fixtures and Equipment. Council approval is being
requested for a contract with Ankeny, Kell, Richter and Walsh for
interior design work for the selection, bidding and ordering of
furniture and miscellaneous items throughout the building. The
proposed contract with AKRW is $4,500 plus reimbursable.
BACKGROUND
Due to the quality in design and construction of the Community Center,
I feel it is important that we utilize a professional service to
assist with the design of the interiors. A professional service
brings knowledge of the quality /durability of products, the number of
items.needed for specific rooms, and color schemes. In making a
decision for recommendation staff took into consideration the
experience of the company in working on similar projects in the past.
DISCUSSION
Three companies submitted proposals to assist the City in
investigating furniture and equipment selection and color
coordination. Pink Companies proposed $4,,462.50 plus reimbursable;
General Office Products proposed $11,040 plus reimbursable; and AKRW
proposed $4500 plus reimbursable.
Staff is recommending a contract with AKRW for this service. They not
only have considerable experience gained with the Chaska Community
Center project, but they also understand the building and its
components. Any other interior design team that we would hire would
have to be brought up to speed by AKRW on the existing color
selections in the base building, room sizes, room capacities, etc. It
is my feeling that the City will be best served by Ankeny, Kell,
Richter and Walsh for interior design services.
The costs associated with these professional services were included in
the budget.
RECOMMENDATION
It is recommended that the City Council approve the contract with AKRW
for interior design services for the Community Center in the amount of
$4,500 plus reimbursable. Reimbursables shall not exceed $250 without
Owner approval.
Kc ii
(lic ht�•t
V al�,h
A r c h i t e c t s
23 February 1994
Mr. Tom Eastman
Community Center Manager
City of Maplewood
1 g30 East County Road B
Maplewood, Minnesota 55109
FEB 2 8 !Q
l -. �......._._. _ ....__..__ -- -- ____ .__ ••� f � � l l l �' � (:lit L
Re: Fee Proposal for Providing Interior Design and other Associated Design
Services for Furniture Selection and Specification' for the Maplewood
Community Center
Dear Tom:
Ankeny, Kell, Richter, Walsh Architects P. A., (AKRW), is pleased to submit the following fee
proposal providing Maplewood Community Center with interior design and other associated
services for furniture selection and specification for the Maplewood Community Center.
As you know within the Architectural Design Package, AKRW developed the interior materials,
finishes and color pallet for the community center, we therefore believe we have the broadest
understanding possible for the design of the interior spaces and would be able to specify
furniture that will reinforce and enhance the comfort and architecture of the spaces as well as
serve the facilities need for economy with lasting durability. We were also involved with the
preliminary budgeting for the furniture for the community center and it would be very cost -
effective for us to review our preliminary furniture list with regard to specifying the new furniture for
the building.
We have arranged the following proposal in letter form to summarize the requested information in
the following manner:
I. Project Understanding
1111. Project Approach /Process
life Qualifications of the Firm / Relevant Experience
I V. Services /Fees
I. PROJECT UNDERSTANDING
AKRW understands the project to consist of the selection and specification furniture and
accessories for the Maplewood Community Center. This will include such items as music
stands, chairs, tables, lounge seating, office furniture, systems furniture, pool furniture,
clocks, classroom furniture, artwork, trash receptacles, etc.
II. PROJECT APPROACH / PROCESS
AKRW proposes a team of designers along with Maplewood Community Center to
review the furniture requirements for specific areas within the community center. Through
this review process we will determine furniture standards, furniture layouts, budgets,
finishes and materials.
A. Programming and Furniture Analysis
1. Furniture Analysis. Review existing furniture and furnishings
standards, verify furniture, workstation, file requirements,
establish individual furnishings requirements.
2. Refine space requirements.
3. Cost estimating. Review existing furniture budget requirements.
B . Fit Planning
1. Partition, furniture and equipment layouts.
2. Establish specific objectives of the layout.
3. Select most suitable arrangement.
4. Prepare presentation drawings.
C . Furnishings
1. Research and assemble appropriate furniture lines.
2. Review furniture lines for quality, price, standard finishes, fire code
requirements, maintenance, function and flexibility.
3. Design selection of specific furnishings - style, finishes and fabrics.
D. Bidding
1. Develop general bid requirements.
2. Develop specification for each item.
3. Publish document.
4. Schedule and assist throughout bidding process.
5. Review bids with respect to price, vendor capabilities and item bid.
6. Recommend contract award.
F. Furnishings Order and Installation
1.
Detailed review and approval by selected vendor with verification of all
70.00 - 85.00 /hour
quantities and assembly methods.
2.
Follow - up on questions and revisions between order and delivery.
3.
Approve manufacture samples.
4.
Coordinate delivery schedules.
5.
Supervise placement of items.
6.
Inspect all items after placement and produce any required deficiency
list.
7.
Follow - up on project until deficiencies have been corrected.
QUALIFICATIONS
IV.
AKRW is a full - service architectural firm, having performed architectural services on over
sixty million dollars of successful projects in the past three years.
We believe our qualifications for this project are excellent and that we perform our work in
an expeditious and highly professional manner. The result is an organized, yet cost -
effective, project. AKRW has demonstrated strengths in the area of project organizational
management and leadership. We have used this skill to successfully complete the design
and furniture selection of similar multifaceted projects at both the state and local level.
Our management and design leadership will provide Maplewood Community Center with
coordinated interaction of all the participants in the furniture selection phase of your
project.
Our staff consists of 30 people including architects and interior designers. We utilize
CAD stations with AutoCad release 12 and Archibus Facility Management software
for construction documents and facility planning.
Completed projects that demonstrate our experience are included in this proposal in
the form of project sheets.
SERVICES / FEES
Our fees for this project will be an hourly not to exceed cost of $4,500.00 plus
reimbursable expenses
Fee Schedule
Standard Hourly rates are as follows:
Principal
95.00 /hour
Senior Architect
70.00 - 85.00 /hour
Project Architect
55.00 /hour
Interior Designer
45.00 - 75.00 /hour
Architectural Job Captain
45.00 - 55.00/ hour
Architectural Tech/ Cadd Operator
40.00 /hour
Clerical
30.00 /hour
Reimbursable expenses shall not exceed $250 without Owner approval.
Reimbursable expenses are as follows:
Cost of out of town travel
Transportation costs at $.27 per mile
Printing and reproduction expanses
Long distance telephone calls, facsimiles, postage, express mail and delivery
handling charges
Photo copies and blueprints
As -built drawings of existing buildings (if undocumented changes have occurred)
Architectural renderings
Architectural models
Again we appreciate the City of Maplewoods interest in AKRW. We look forward to working with
you on your project. We believe you will find that we offer the quality in design and professional
services that you seek. If you require further information or have questions regarding this
proposal, please contact us.
Sincerely,
ANKENY, KELL, RICHTER, WALSH ARCHITECTS, P. A.
Duane A. Kell, AIA
Principal
IN
AGENDA NO, &
M3H:MC:)01R MnTJM
DATE:
TOO
0
FROM 0
March 8, 1994
Mike McGuire
Sherrie le
Subject,: Revisio to Personnel Policies
Action b Council
Endoftecl-.
Modif
Re ected--
Date
I have made a number of revisions to the Personnel Policies.
These chan have been discussed with the Department Heads and
all input has been incorporated. The primar purpose of revisin
the policies at this time was to incorporate the federall
mandated Famil and Medical Leave Act.
Because Famil and Medical Leave can run concurrentl with other
existin leaves, it was important to reference the Famil and
Medical Leave in those sections as well. It affected the sick
leave, vacation, unpaid leave and parentin leave sections.
In all, the revisions fall into four basic cate
i's To provide clarit
2e To compl with new laws;
IF
3. To incorporate policies that have been adopted over the
y ears but had not y et been incorporated into the bod
of the document; and
4. To assist the Cit to run more efficientl
Onl those sections that are hi have been chan
Additional chan will be forthcomin as soon as I have a chance
to review the rest of the document. It is important to adopt the
Famil and Medical Leave polic at this time since the Act has
been in effect for some emplo since last Au and for
others since Februar
Please forward these chan to the Council for approval.
CITY OF MAPLEWOOD
PERSONNEL POLICIES
Adopted: June 23, 1986
Effective: July 23, 1986
Revision: March 1994
TABLE OF CONTENTS
SECTION
INTRODUCTION
PAGE
1 - 1 Purpose .................... 0 a 0 0 0 0 0 0 0 0 a 0 .0 a a & 40 0 0 a
1 2 Cit Council Responsibilities .............. 0*0*6 as** ego
1 3 Cit Mana Responsibilities ..........................
1- 4 Department Head Responsibilities .......................
1- 5 Applicabilit .....................................
2 EMPLOYEE RECRUITMENT ............................
2- 1 Department Head Responsibilities .....................
2- 2 Features of the Recruitment S ..................
2- 3 Examinations ....................................
2- 4 Selection .......................................
2- 5 Probationar Periods ..............................
2- 6 Affirmative Action/EEO Polic Statement ................
2
2
3
3
3
3
4
4
4
3 TYPES OF EMPLOYMENT ............................. 6
3- 1 Definitions ...................................... 6
3 2 Job Descriptions and Classifications ................... 6
4 PERFORMANCE REVIEWS ............. 7
5 HOURS OF WORK ................................... 7
5- 1 Work Schedules ................................. 7
5- 2 Rest Periods .................................... 7
5- 3 Overtime ....................................... 8
5- 4 Lunch Breaks ................................... 8
6 PAYROLL PROCEDURES .............................. 8
6 1 Preparation of Pa ............................. 8
7 PAID LEAVES ....................................... 9
7 1 Sick Leave ...................................... 9
7 2 Militar Leave .................................. 10
7 3 Jur Dut ..................................... 10
7 4 Court Appearances ............................. 11
7 5 Holida ...................................... 11
7- 6 Vacations .... 0 a 0 0 12
7- 7 Job Related Injuries or Illness ....................... 12
7- 8 Funeral Leave .................................. 13
8 LEAVES WITHOUT PAY .............................. 13
8- 1 Parentin Leave ................................ 13
8. 2 Pmar-nannu I an
&- 14
rf
...........
8- 3 Absence Without Permission ....................... 14
� ,, W
ro';U iil , - ,, �
9 NON -DISCIPLINARY SEPARATION ...................... 19
9- 1 Resi ................................... 19
Q-2
19
Severance Pa .............................. 19
10 EMPLOYEE RESPONSIBILITY .......................... 19
10- 1 General Polic ..... 19
10- 2 Emplo Responsibilities ....................... 19
10- 3 Non - Discrimination Polic ......................... 20
10- 4 Sexual Harassment Polic ......................... 20
11 DISCIPLINARY ACTION .............................. 6 a 22
11- 1 General Polic ................................. 22
11- 2 Suspension Procedure ........................... 22
11- 3 Dischar Procedure ............................ 22
11- 4 Major Work Rule Offenses ............... * * 0 0 a 0 * 0 0 0 22
11- 5 Other Work Rule Offenses - Pro Discipline ...... 23
11- 6 Reports of Disciplinar Action ......... 0 ............. 24
12 GRIEVANCE PROCEDURE ........................... 24
12- 1 Hearin Procedures for Dischar ................... 24
13 EMPLOYEE EDUCATION ............................. 26
13- 1 General Policies ................................ 26
13- 2 General Eli Guidelines 26
13- 3 Emplo Eli for National Trainin Sessions ....... 27
13- 4 Emplo Eli for Re Trainin Sessions ........ 27
13- 5 Emplo Eli for Local Trainin Sessions ....... 0 . . 27
13- 6 Reportin and Reco ................... o ..... 27
14 OTHER INFORMATION ...............................
27
14- 1 Cop Machine Use ..............................
27
14- 2 E and Machiner Care .....................
28
14- 3 Falsification and Destruction of Records ...............
28
14- 4 Fire Department Volunteers ........................
28
14- 5 Ke and Other E ........................
29
14- 6 News Releases .................................
29
14- 7 Outside Emplo .............................
29
14- 8 Personal Telephone Calls .........................
29
14- 9 Personnel Record of Emplo ....................
29
14-10 Ph Examinations ...........................
30
14-11 Safet .......................................
30
14-12 Travel Allowance ...............................
30
14-13 Use of Staff Vehicles ............................
31
14-14 Alcohol and Ps Dru Polic ................
32
E
6 -23 -86
1 -1 PURPOSE
SECTION 1 - INTRODUCTION
It is the purpose of these personnel policies to establish procedures which will permit
the personnel program of Maplewood to operate in an efficient fashion. These policies
will inform employees of administrative action concerning personnel matters and will
serve to inform the employees and the public with a statement of the personnel program
of Maplewood. -
1 -2 CITY COUNCIL RESPONSIBILITIES
The City Council, as the elected legislative and policy making body of Maplewood, is
directly responsible to the citizens of the City. The Mayor acts as presiding officer. The
Council appoints a Manager to serve at the pleasure of the majority of the Council
subject to periodic review. The duties of the City Council include, but are not limited to,
the following:
A. Setting City policy through the adoption of ordinances, the comprehensive master
plan and the annual budget.
B. Appointing the City Manager and members of boards and commissions (primarily
advisory groups), and confirmation of the City Attorney.
C. Transacting City business such as, but not limited to, executing legal agreements,
acceptance of bids, approval of disbursements and
approval of development proposals.
D. Providing community leadership.
1 -3 CITY MANAGER RESPONSIBILITIES
The City Manager is responsible for the administration of the municipal government.
The general duties and responsibilities of the City Manager shall include, but are not
limited to, the following:
A. Supervising and directing the administrative affairs of the City and all departments
thereof, seeking effectiveness and efficiency therein.
B. Attending all meetings of the Council and fully advising them regarding policies,
affairs, financial conditions and needs of the City.
C. Recommending an annual budget to the Council and carrying out the policies,
budgets and directives of the Council.
D. Preserving the public peace, health, welfare and safety of persons and property and
ensuring enforcement of the ordinances of the City and general law.
E. Enforcing the personnel program of the City, including retention and maintenance
of official employee personnel records.
F. Performing such other functions and having such other powers as may be
established by general law, ordinance or resolution of the City, or as may be
required or accorded by the Council.
K
I
SECTION 1 - INTRODUCTION
1 -4 DEPARTMENT HEAD RESPONSIBILITIES
The department heads are responsible and accountable to the City Manager for the
effective administration of their respective departments and all assigned activities
thereto, in accordance with City policies. Their duties and responsibilities shall include,
but are not limited to, the following:
A. Keeping informed as to the latest practices in their particular fields and inaugurat-
ing, with the approval of the City Manager, such new practices as appear to be of
benefit to the City.
B. Submitting reports of the activities of their departments to the City Manager as he
shall request or as they deem necessary.
C. Effectively supervising the employees in their department and maintaining efficiency
in the operations. They may adopt and enforce departmental rules and regulations
not inconsistent with these Personnel Policies, with the approval of the City
Manager.
D. Ensuring that performance reviews are conducted on a regular basis for each
employee according to the adopted form, and in accordance with the employee's
job description. The completed reviews will be kept in the employee's personnel
file in the City Manager's office.
E. Reporting periodically to the City Manager upon the efficiency of their subordinates.
1 -5 APPLICABILITY
A. These Personnel Policies shall apply to all employees and officers in the City
service unless exception is made by City ordinance or the terms of a collective
bargaining agreement in effect between the City and a recognized employee
organization.
B. Where these Personnel Policies and any current union agreement are in conflict,
the union agreement shall prevail.
C.
3
6 -23 -86
SECTION 2 - EMPLOYEE RECRUITMENT AND SELECTION
2 -1 DEPARTMENT HEAD RESPONSIBILITIES
The department heads shall process all applications for employment with the City. All
applications for employment shall be submitted to the appropriate department head and
the applicants shall be initially examined and rated by the department head as to
qualifications.
2 -2 FEATURES OF THE RECRUITMENT SYSTEM
A. Permanent Position Vacancy Announcements: Position vacancies in the City shall
be published by posting announcements in the City Hall and Public Works Building
for ten (10) days, on official bulletin boards. Such postings will include all criteria
for making application. The announcements shall specify the title and salary range
of the positions; the nature of the work to be performed; the qualification require-
ments for the performance of the work; the time, place and manner of making
application; the closing date for receiving applications; and other pertinent
information.
B. Application Forms: Application shall be made on application forms provided by the
City Manager. Such forms shall require information covering training, experience,
references, and other pertinent information. Each application must be completed
and signed by the person applying.
2 -3 EXAMINATIONS
A. Appointments and promotions in the City service shall be made according to merit
and fitness. Examinations shall relate to those matters which will test fairly the
capacity and fitness of the candidates to discharge efficiently the duties of the jobs
for which the examinations are held.
B. Tests for appointment in the City service shall be competitive tests which shall be
open to all applicants who meet the reasonable job standards or requirements
established by the City.
C. Examination results: The results of examinations are confidential. Each person
taking an examination shall be entitled to inspect his/her rating and examination
answer sheets. Such inspection shall be permitted only during regular business
hours at the department head's office and under such conditions as the department
head may prescribe.
D. Method of Rating: Sound measurement techniques and procedures shall be used
in rating the results of tests and determining the individual and/or relative ranking
of the candidates. In all examinations the minimum rating by which eligibility may
be achieved will be included in the position vacancy announcement. Candidates
shall be required to attain at least a minimum rating on the test in order to receive
a passing grade or to be rated on the remaining forms of selection.
4
6 -23 -86
SECTION 2 - EMPLOYEE RECRUITMENT AND SELECTION
2 -3 EXAMINATIONS (cont.)
E. Rating Training and Experience: Where a rating of experience and training forms
a part of the selection, the department head shall develop such procedures for the
evaluation of these factors as will serve to assist in the selection of the best
qualified candidates. These procedures shall give due regard to the quality,
recency and amount of experience and to the pertinency and amount of training.
The department head may verify statements contained in the application of a
candidate. If information which materially affects the rating of experience, training
or fitness of the applicant is discovered, the department shall make a new rating of
the applicant's position for selection and make any necessary adjustments.
F. Physical Examinations: Every person, when appointed to a position with the City
as an original appointment, shall be, required to pass a physical examination by the
Occupational Health Services before his /her appointment is final. The City shall
pay the cost of all examinations required under this section when such examina-
tions are ordered by the City Manager or department heads.
2 - SELECTION
A. The selection process will be a cooperative effort between the City Manager and
the department head.
B. The department head will submit, in writing, a recommendation to the City Manager
who, if he /she approves, will make the appointment.
2 -5 PROBATIONARY PERIODS
A. All newly hired employees will serve a twelve (12) month probationary period in the
position. This is a time for the department head to rate the employee's compatibility
in the position and also for the employee to determine if the job is what he /she
expected it would be.
B. After successful completion of the probationary period, the immediate supervisor,
with concurrence of the department head, will document the completion to the City
Manager for the employee's personnel file.
S ME , 0- �Z�J
sn
The City of Maplewood has adopted an Affirmative Action Program which will be
followed in em loyment selection and romotion procedures. N
I�
U
6 -23 -86
SECTION 3 - TYPES OF EMPLOYMENT
3 -1
DEFINITIONS
A. Permanent Full -Time Employees: Those who work at least forty (40) hours a week
the year round and have successfully completed the twelve (12) month probationary
period.
B. Permanent Part -Time Employees: Those who work twenty (20) hours or more a
week, but less than forty (40) hours a week the year round and have successfully
completed the twelve (12) month probationary period. Vacation and sick time
accruals will be pro -rated according to actual hours worked.
C. Seasonal Employees: Those who work either full or part time during a seasonal
program in accordance with State law.
D. Temporary Employees: Those employed in any department or function of the City,
where the duty is of definite duration.
E. Council and Mayor Appointed: The Council appoints the City Manager, who is a
full -time, permanent employee. The Mayor, with concurrence of the Council,
appoints the Emergency Services Director.
F. Contractual Employees: Individuals who offer their services to the public and
technically are not City employees according to IRS regulations. Contractual
employees are appointed by the City Manager. Contractual employees are under
a fee basis and are not eligible for employee benefits.
G. Probationary Employees: Those who have been hired for permanent positions
must complete a twelve (12) month probationary period before permanent
appointment is made.
3 -2 JOB DESCRIPTIONS AND CLASSIFICATIONS
A. A Job Specification and Classification Plan resulting from an analysis and
evaluation of each needed position shall be adopted by the City Manager. It will
cover all the positions in the City. The purpose of the plan is to standardize titles
of positions which are indicative of a definite range of duties and responsibilities
and to provide accurate requirements, with minimum qualifications of eligibility for
each job.
B. A Job Specification Plan that accurately describes the job will be used to prepare
announcements of positions open for applications and assist in performance
reviews.
C. The Job Specification Plan must be current and reviewed every twelve months.
7
6 -23 -86
SECTION 4 - PERFORMANCE REVIEWS
An objective performance review system in accordance with position descriptions shall be
established by the City Manager for the purpose of having supervisors and department
heads periodically evaluate the performance of their employees using the prescribed form
for this purpose. The quality of performance rendered by the employee in the past will, in
every case, receive due consideration in such personnel decisions as promotions, transfers,
demotions, terminations and, where applicable, salary adjustments. Performance reviews
shall be discussed with the employee, but such evaluations will not be available to
unauthorized persons.
Performance reviews shall take place on a regular basis every six months and shall be
retained as part of the employee's personnel file in the City Manager's office. However,
during the probationary period, performance reviews will be conducted every three months.
SECTION 5 - HOURS OF WORK
5 -1 WORK SCHEDULES
Working hours of City employees vary among the different departments and may vary
by assignment within a department. In general, however, the work day shall be eight
(8) hours and the work week shall be forty (40) hours. Normal office hours shall be 8:00
a.m., to 5:00 p.m., Monday through Friday, unless otherwise stated by the department
head.
5 -2 REST PERIODS
A. City employees, when working under conditions where the use of a break is
practical, shall be granted the privilege of taking a single 15 minute break
approximately midway through each four (4) hours worked, at a time specified by
the immediate supervisor. The 15 minute break time period is measured from the
time work is stopped until it is resumed. Break time may not be accumulated nor
may it be used for any purpose other than a mid -shift rest period.
B. Employees working in City buildings shall take their break at the place provided for
that purpose in each building.
C. Employees working out -of -doors shall take their break at the location of their work.
D. Employees whose duties involve traveling throughout the City may stop along the
assigned route at a restaurant or other republic accommodation for their 15 minute
break.
u
6 -23 -86
SECTION 5 - HOURS OF WORK
5 -3 OVERTIME
Occasionally the City will find it necessary for employees to work beyond the normal
scheduled hours of work. The City requires employees to work when it is necessary to
work late or early if only a few minutes are involved. However, any work units of one-
quarter hour or more will be counted as overtime and paid at 1.5 times the employee's
normal pay rate. Civil Service employees may accumulate compensatory time for
overtime hours worked, not to exceed forty (44) hours, and it should be used within one
month of accumulation. This accumulated time may be used by filing the proper form
with their immediate supervisor.
5 -4 LUNCH BREAKS
A. Each employee is entitled to one lunch break, for which there is no compensation,
approximately midway through an eight hour work period. This lunch break time
period is measured from the time work is stopped until it is resumed.
B. Police employees, because of their unique shift schedules, may have additional
rules, issued by the Civil Service Commission or Director of Public Safety on the
use of lunch breaks.
C. Lunch breaks shall be scheduled by the department head to ensure continuity of
services.
SECTION 6 - PAYROLL PROCEDURES
6 -1 PREPARATION OF PAYROLLS
A. Time sheets or cards shall be furnished to designated personnel and all time
records for each work day shall be accurately maintained by the employee for the
work period to be reported.
B. Time sheets shall show the name, social security number, daily hours worked, total
hours of vacation, holiday, sick leave and any other pertinent information which may
be required. It must be properly signed by authorized personnel.
C. Time sheets shall be submitted to the Finance Department at the end of each two -
week period.
D. Pay days will be every other Friday and pay envelopes will be available to the
employees before noon.
PC
SECTION 7 - PAID LEAVES
7 -1 SICK LEAVE
A. Sick leave is authorized absence from duty with pay, granted to all full -time and
, part -time employees. Sick leave is not a privilege -for an
employee to use at his/her discretion, but shall be allowed only when the employee
is too sick to work, and under the conditions explained below.
B. A full -time employee shall accumulate sick leave at a rate of one -and one- quarter
(1 -1/4) days per month. Employees covered by the Police Civil Service Commis-
sion rules and regulations cannot accumulate more than 300 days of sick leave.
C. , part -time employees will accumulate sick leave pro -rated
according to actual hours worked as compared to a 2,080 hour full -time work year.
D. Temporary and seasonal employees shall not be entitled to sick leave.
E. Sick leave shall not be earned by any employee during a leave of absence without
pay.
F. Administration of Sick Leave: The following procedures will be followed in
administering the sick leave policy of the City:
1. After all accrued sick leave is used, vacation leave may be used, and payment
made thereof, to the extent the employee is entitled to such leave.
2.
3. To receive credit for sick leave, an employee must communicate with his
immediate supervisor not later than starting time on the day of illness, or as
provided by departmental rules. Employees are also responsible for keeping
their supervisors advised of their illness status to remain eligible for sick leave,
unless they are hospitalized.
Sick leave
10
SECTION 7 - PAID LEAVES
7 -1 SICK LEAVE (cunt)
4.
5.
6.
7.
When an employee uses any sick leave, a physician's statement may be
required on the first day of return to work, indicating the nature of the sickness
and attesting to the employee's ability to return to work. No employee who has
been asked to provide such a statement shall be allowed to return to work until
they comply with this provision .
Accumulated sick leave cannot be transferred from one employee to another
employee.
An employee who makes a false claim of sick leave will be subject to
disciplinary measures, up to and including discharge, at the discretion of the
City Manager.
A record of accumulated sick leave will be printed on each employee's payroll
check stub. Employees hired during the middle of a pay period will receive
sick leave credit on a pro -rata basis for that pav period.
G. Sick Leave Conversion: On December 31st of each year, a full -time non -union
employee with 800 hours or more of accumulated sick leave shall be . eligible to
convert sick leave accumulated in the previous 12 months to vacation or deferred
compensation at the employee's current pay rate on the basis of 2 hours of sick
leave for 1 hour of vacation or deferred compensation. Such conversion shall not
exceed a total of 48 hours of vacation and deferred compensation.
7 -2 MILITARY LEAVE
Military leave with pay for reserve training, not to exceed fifteen (15) working days per
year, shall be provided only to permanent full -time employees when ordered by the
appropriate authorities, and with reasonable written notice from the employee, in
accordance with State and Federal law.
7 -3 JURY DUTY
A. Permanent employees shall be granted paid leaves of absence for required jury
duty. Such employees shall receive that portion of their regular compensation
which will, with their jury pay,e qual their total compensation for the same period.
The time spent on jury duty shall not be counted as time worked in computing
overtime. Employees excused or released from jury duty during their regular
working hours shall report to their regular work duties as soon as possible.
B. Employees shall notify their supervisor as soon as possible after receiving notice
to report for jury duty. The employee will be responsible for ensuring that a report
of time spent on jury duty and pay form is completed by the Clerk of Court each
day so the City will be able to determine the amount of compensation due for the
period involved.
11
6 -23 -86
SECTION 7 - PAID LEAVES
7 -4 COURT APPEARANCES
A. Employees will be granted paid leave time to testify in Court only on City related
business.
B. All compensation for appearances in Court during paid leave time shall be remitted
to the Finance Director.
7 -5 HOLIDAYS
A. The City observes the following to be official holidays for all permanent full -time and
part -time employees:
New Year's Day
Labor Day
Martin Luther King, Jr. Day
Veteran's Day
President's Day
Thanksgiving Day
Memorial Day
Day After Thanksgiving
Independence Day
Christmas Day
Employees receive two (2) Personal Holidays per year. For use of Personal
Holidays, completion of a vacation request form is required, which is explained in
the Vacation Section of these Policies.
B. All official holidays shall be considered to commence at the beginning of the first
shift of the day on which the holiday is observed and continue for twenty -four (24)
hours thereafter.
C. When a holiday falls on a Sunday, the following Monday shall be a holiday and
when a holiday falls on a Saturday, the preceding Friday shall be a holiday.
D. After thirty (30) days of employment, all employees hired to fill a full -time,
permanent position will receive pay for official holidays at their normal straight time
rates, provided they work the department's last regular scheduled shift prior to and
the first regular scheduled shift following the holiday, or are on annual vacation
leave. Employees on extended sick leave (five days or longer) shall receive holiday
pay. Employees on other leaves of absence without pay from the City shall not be
eligible for holiday pay. All permanent part -time employees will receive holiday pay
when the holiday is during their normal work hours.
E. Employees who are required to work on a holiday shall receive overtime pay, in
addition to their normal holiday pay, depending upon their eligibility as specified in
the provisions for overtime in Section 5 - 3.
12
SECTION 7 - PAID LEAVES
7 -6 VACATIONS
A. Employees earn vacation at the following rate:
One month to one year
One through four years of service
Five through eleven years of service
Twelve through twenty years of service
After twenty years of service
Permanent Part -Time Employees
- Prorated Basis
- 10 days
- 15 days
- 20 days
- 25 days
- Prorated Basis
Vacation days earned shall be credited to employees bi- weekly.
B. The City will make a reasonable effort, within the need of the City, to schedule
major vacations at times requested by employees, provided that four (4) weeks
advance notice is given by the employee. Vacation schedules shall be set by the
employer with due regard to the seniority of the employee, the preference of the
employee and the need for efficient and uninterrupted operation of the department.
Once scheduled, an employee's vacation shall not be changed unless approved by
the department head. One day of vacation may be granted without four (4) weeks
advance notice.
C. Employees may use vacation time, after completing six (6) months employment, as
it is earned.
D. Employees are allowed to accumulate up to 1.5 times their annual vacation accrual.
Special written authorization from the City Manager must be granted to accumulate
vacation in excess of 1.5 times their annual vacation accrual.
7 -7 JOB RELATED INJURIES OR ILLNESS
A. All employees are required to report immediately, no matter how minor, all job
related illnesses or injuries.
B. If supervisor is not available and nature of injury or illness requires immediate
treatment, the employee shall go to the nearest available medical service for
treatment and, as soon as possible, notify his/her supervisor of the action taken.
C. Worker's Compensation benefits and procedures to return to work shall be applied
according to State law.
E. When requesting use of vacation time or use of Personal Holidays, the vacation
request form must be completed and approved by the employee's supervisor. One
copy of this form is kept by the supervisor and one copy is returned to the
employee, either (a) approved or (b) not approved with an explanation.
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19
0WW"Z
SECTION 9 - NON - DISCIPLINARY SEPARATION
9 -1 RESIGNATIONS
A. A�- er��le�ee � ,wishing to leave the City service in good standing shall
file with ' ' department head, at least ten (10) working days before leaving Wz
������ a written resignation stating the effective
date of ,resignation. Failure to comply with this procedure may be
considered cause for denying such employee future employment with the City
B. The • - • r e m u K o • • - • / I r I Ir r I / r II r / I r
Will • r - •• • - r • • V 51%W
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1
8��� SEVERANCE PAY
A. All �er�a�er� ��o,/// employees who leave the employ of the City OWWAWNW,
by retirement, resignation or death, shall receive pay for 100% of unused accrued
vacation.
B. Employees shall also receive pay for one -half (112) of their accumulated sick leave
with a maximum allowance of 50 days pay unless they are covered by the Police
Civil Service Commission rules and regulations. Employees who are members of
certain bargaining units and who were hired after May 19, 1978 do not receive this
type of severance pay, according to their contracts.
SECTION 10 - EMPLOYEE'S RESPONSIBILITY
10 -1 GENERAL POLICY
For the effective administration and implementation of City policy, and to serve the
citizens, each individual employee must cooperate to the fullest with all fellow employees
and the public. Public employees have a high degree of visibility to the general public
and, therefore, must exercise particular care and caution to ensure that all work
undertaken is accomplished expediently and with efficiency. To achieve this goal,
employees must adhere to established rules and procedures and follow the instructions
of their supervisors and department heads.
10 -2 EMPLOYEE'S ARE REQUIRED TO:
A. Perform their assigned duties to the best of their ability at all times and to
continually strive to improve their performance.
B. Render prompt and courteous service to the public at all times.
20
Revised 9/93
SECTION 10 - EMPLOYEE'S RESPONSIBILITY
10 -2 EMPLOYEE'S ARE REQUIRED TO (cont.)
C. Read, understand and comply with the rules and regulations as set forth in these
Personnel Policies as well as those of their department.
D. Conduct themselves with decorum and respond to inquiries and information
requests with patience and every possible courtesy.
E Report all unsafe conditions to their immediate supervisor.
10 -3 NON - DISCRIMINATION POLICY
The City of Maplewood is committed to providing a work environment that is free of
discrimination. Any type of discriminatory action or harassment because of race, age,
religion, sex, national origin, sexual orientation, or disability is a violation of City policy
and is prohibited. This policy applies to all City officials and employees while performing
their duties as employees within or outside the workplace.
10 -4 SEXUAL HARASSMENT POLICY
Guidelines issued by the Equal Employment Opportunity Commission (EEOC) under
Title VII of the Civil Rights Act of 1964 reaffirm that sexual harassment is an unlawful
employment practice. In keeping with the City's policy of compliance with all laws
prohibiting all forms of discrimination, sexual harassment in any form will not be
tolerated.
DEFINITION SEXUAL HARASSMENT GUIDELINES
The EEOC Guidelines state that unwelcome sexual advances, requests for sexual
favors, and other verbal or physical conduct of a sexual nature constitute harassment
when:
1. submission to such conduct is made either explicitly or implicitly as a term or
condition of an individual's employment, or
2. submission to or rejection of such conduct by an individual is used as the basis for
employment decisions affecting such individual, or
3. such conduct has the purpose or effect of unreasonably interfering with an
individual's work performance or creating an intimidating, hostile, or offensive
working environment.
21
Revised 9/93
SECTION 10 - EMPLOYEE'S RESPONSIBLITY
10 -4 SEXUAL HARASSMENT POLICY (cunt.)
Other behavior, whether subtle, overt, or otherwise, which constitutes sexual harassment
includes, but is not limited to:
1. verbal harassment (epithets, derogatory remarks, or slurs);
2. physical harassment (gestures, assault, impeding or blocking movement, or any
physical interference with normal work or movement);
3. visual forms of harassment (derogatory posters, letters, poems, graffiti, cartoons,
or drawings); and
4. requests for sexual favors or unwanted sexual advances.
PRAr.TIr.F
Conduct that might be interpreted as sexual harassment can be perceived differently
among employees. Each employee has a responsibility to attempt to maintain the
workplace free from any form of sexual harassment. Anytime an employee feels that
he , or she is being subjected to sexual harassment in any form, or who believes he or
she has witnessed sexual harassment in any form, must bring this to the attention of the
City. In order for the City to deal with the problem, employees must report such
offensive conduct or situation as soon as possible to their Supervisor, Department Head,
Human Resource Director, or City Manager. All supervisors and Department Heads are
required to immediately report any allegations to the Human Resource Director or the
City Manager.
PROCEDURES
All complaints which are made will be promptly investigated and resolved. Every
attempt will be made to maintain the employee's confidentiality and provide protection
against retaliation. If the employee is not satisfied with the results of the investigation,
he or she may contact the EEOC (349 -3495) or the Minnesota Department of Human
Rights (296- 5663).
A record of the complaint and the findings will become a part of the complaint
investigation record and the file will be maintained separately from the employee's
personnel file.
If the facts support the allegations, the perpetrator of the sexual harassment will be
subject to appropriate disciplinary action, up to and including discharge. Any official or
employee found to have made a false complaint or found to have given knowingly false
information during an investigation of such a complaint may also be subject to
disciplinary action.
22
@W#A"X
SECTION 11 - DISCIPLINARY ACTION
11 -1 GENERAL POLICY
A municipal employee is the beneficiary of certain privileges and benefits which are set
forth in these policies. In exchange, the City requires standards of conduct and behavior
calculated to best ensure the citizens of Maplewood good government. Whenever work
habits, attitudes, productivity or personal conduct of an employee fall below a desirable
standard, the supervisor should point out the deficiencies to the employee at the time
they are observed and the employee is required to correct those deficiencies.
11 -2 SUSPENSION PROCEDURE
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11 -3 DISCHARGE PROCEDURE
A. The City Manager, or department head with concurrence of the City Manager, may
, discharge employees for just cause. Violations of the working rules as outlined in
11 -4, rules of conduct and insubordination may be considered just cause for an
employee being discharged. Notice of such action shall be in writing.
B. With the exception of the City Manager, all permanent employees shall have the
right of appeal as outlined in Section 12.
11 -4 MAJOR WORK RULE OFFENSES
A. An employee shall be subject to immediate disciplinary action, without warning, up
to and including discharge, for the violation of any of the following rules. Discharge
may result from good cause other than those specified but of equal magnitude.
1. Gross neglect of duty.
2. Insubordination, which is the refusal to comply with the supervisor's instructions
unless such instructions are injurious to employee's safety or health.
3. Immoral or indecent conduct while on duty.
4. Intentional falsification of personnel records, time reports or other City records
or reports.
5. Indulging in offensive conduct or using offensive language toward the public,
or in public, or toward City officials, supervisors or other employees.
23
6 -23 -86
SECTION 11 - DISCIPLINARY ACTION
11 -4 MAJOR WORK RULE OFFENSES (cont.)
6. Conviction of a felony or of a misdemeanor involving moral turpitude while an
employee of the City.
7. Carelessness or negligence with the monies or the property of the City.
8. Theft or intentional destruction of City property or another employee's property.
9. Sleeping or inattention on the job.
10. Intoxication, or being under the influence of intoxicants, drugs or narcotics
while on duty.
11. Deliberate or careless conduct endangering the safety of other employees,
including the provoking of or instigating a fight during working time or on the
City premises.
12. Inducing or attempting to induce any employee in the service of the City to
commit an unlawful act or to act in violation of any lawful departmental or
official regulation or order.
13. Accepting any fee, gift or other valuable thing in the course of, or in connection
with, his work for his personal use from any person or group of persons, when
such gift or other valuable thing is accepted with expectation of granting a
favor of better treatment than that accorded other persons.
14. Soliciting political contributions from municipal employees, and engaging in
political activities on or with City property or on City time.
15. Unauthorized use of City owned equipment and vehicles.
16. Failure to comply with safety rules and regulations as outlined in the Safety
Manual.
17. Failure to fulfill employee responsibilities as outlined in 10 -2 and 10 -3.
11 -5 OTHER WORK RULE OFFENSES - PROGRESSIVE DISCIPLINE
A. For the commission of any of, but not limited to, the following offenses, an
employee shall receive oral and /or written reprimand. If an employee receives
three (3) written reprimands (for the same or different offenses) within a period of
two (2) years, they shall, along with the third such reprimand, receive a disciplinary
layoff (suspension) from work without pay for a period of time commensurate with
the severity of the accumulated offenses. If an employee receives four (4)
reprimands, for the same or different offenses, within a period of two (2) years they
shall, at the time of that issuance, be discharged. Departments may have special
work rules deemed necessary by the department head and approved by the City
Manager for the achievement of the objectives of that department. Each employee
will be given a copy of such work rules by the department head upon hiring and
such rules will be further explained and enforcement discussed with the employee
by the department head.
24
6 -23 -86
SECTION 11 - DISCIPLINARY ACTION
11 -5 OTHER WORK RULE OFFENSES - PROGRESSIVE DISCIPLINE (cont.)
1. Excessive absenteeism and/or tardiness.
2. Horseplay - actions adversely affecting safety of normal operations of the
department or other employees.
3. Inattentiveness to work, failing to start work at designated time, abuse of break
or meal periods, quitting work before proper time or leaving employer's
premises during working hours without authorization from his supervisor.
4. Smoking in posted, unauthorized areas.
5. Abusive, threatening or coercive treatment of another employee or the public
on employer's time or premises.
6. Violation of a safety rule or safety practice.
7. Failure to report for work without giving the department head or his department
office earliest possible notice of such absence.
8. Vending, soliciting or collecting contributions on the employer's time or
premises without prior authorization from the appropriate department head.
9. Incompetency and inefficiency in the performance of job duties.
10. Using or threatening or attempting to use personal or political influence in an
effort to limit management's prerogative regarding character or employment.
11. Any other action or behavior that the department head determines is
detrimental to the efficient and /or economical operation of the department.
11 -6 REPORTS OF DISCIPLINARY ACTION
The City Manager shall be notified forthwith of all written disciplinary action taken
against an employee, and a proper record thereof shall be kept in the employee's
personnel file.
SECTION 12 - GRIEVANCE PROCEDURE
12 -1 HEARING PROCEDURES FOR DISCHARGE
A. Any dispute between the employee and the City relative to the application, meaning
or interpretation of these Personnel Policies shall be settled in the following manner
unless contrary to a current labor agreement:
St e 1: The grievance shall be presented in writing, setting forth the nature of the
grievance, the facts on which it is based, the provision or provisions of the
Personnel Policies allegedly violated and the remedy requested, by the employee
or his /her designate to the proper department head within twenty one (21) days
after the alleged violation or dispute has occurred. The department head or his/her
designate will respond to the employee or his /her designate in writing within seven
(7) calendar days.
Ste 2: If the grievance has not been settled in accordance with Step 1, it shall be
presented in writing, setting forth the nature of the grievance, the facts on which it
is based, the provision or provisions of the Personnel Policies allegedly violated,
and the remedy requested, by the employee or his/her designate to the City
Manager within seven (7) days after the department head's response is due. The
City Manager or his /her designate will respond to the employee or his /her designate
in writing within seven (7) calendar days.
25
6 -23 -86
SECTION 12 - GRIEVANCE PROCEDURE
12 -1 HEARING PROCEDURES FOR DISCHARGE (cunt.)
Ste 3: If the grievance is still unsettled in accordance with Step 2, the employee
or his/her designate may, within fourteen (14) days after the City Manager's reply
is due, give notice of his/her intention to submit the issue to arbitration by giving
written notice, setting forth the nature of the grievance, the facts on which it is
based, the provision or provisions of the Personnel Policies allegedly violated, and
the remedy requested, to the other party. The arbitration proceeding shall be
conducted by an arbitrator to be selected by the employer and the employee or
his /her designate within seven days after the employee or his /her designate
requests such action. If the parties fail to select an arbitrator, the State Bureau of
Mediation Services will be requested by either or both parties to provide a panel of
five arbitrators. Both the employer and the employee or his/her designate have the
right to strike two (2) names from the panel and the remaining person shall be the
arbitrator. The decision of the arbitrator shall be final and binding on the parties,
and the arbitrator shall be required to issue his decision within thirty (3O) days after
the conclusion of testimony and argument. Expenses for the arbitrator's services
and proceedings shall be borne equally by the employee and employer. However,
each party shall be borne equally by the employee and employer. However, each
party shall be responsible for compensation of its own representatives and outside
witnesses. If either party desires a verbatim record of the proceedings, it may
cause such record to be made, providing it pays for the record and makes copies
available at a reasonable cost to the other party and to the arbitrator.
B. WAIVER:
If a grievance is not presented within the time limits set forth above, it shall be
considered "waived ". If a grievance is not appealed to the next step in the specified
time Limit or any agreed extension thereof, it shall be considered settled on the
basis of the employer's last answer. If the employer does not answer a grievance
or an appeal thereof within the specified time limits, the employee may elect to treat
the grievance as denied at that step and immediately appeal the grievance to the
next step. The time limit in each step may be extended by mutual agreement of
the employer and the employee without prejudice to either party.
C. ARBITRATOR'S AUTHORITY:
1. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or
subtract from the terms and conditions of the Personnel Policies. The
arbitrator shall consider and decide only the specific issue(s) submitted in
writing and agreed upon by the employer and the employee and his /her
designate and shall have no authority to make a decision on any other issue,
or variation of an issue, not submitted.
2. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way, the application of State
or Federal laws or City ordinance.
26
6 -23 -86
SECTION 13 - EMPLOYEE EDUCATION
13 -1 GENERAL POLICIES
A. The City shall encourage small group in -house training sessions involving
employees of the same department or of similar job classifications where necessary
to the performance of their jobs.
B. Department heads . shall provide an orientation program for new employees.
C. The department head shall provide a training program for the operation of new
equipment as required.
D. The City encourages contact with personnel from other municipalities in order to
learn more efficient job procedures.
E. The City shall encourage the use of in -house talents and skills in training as well
as the expertise of local citizens, companies and agencies.
F. Training application procedures shall be clearly outlined by the City Manager.
13 -2 GENERAL GUIDELINES
.A. General guidelines for training where the City provides financial support and /or time
off work are as follows:
1. Work interference shall be minimal.
2. Training shall not duplicate recent training.
3. Training costs shall be within budgetary limits.
4. Preference shall be given to training that provides the most benefit to the City
at the least cost.
5. The department head shall ensure that there is adequate coverage of
departmental responsibilities before approving training applications.
6. Training shall relate to an employee's job or health /safety.
7. Efforts shall be made to distribute training equitably within a department.
8. Training shall be structured to provide general information that will aid in an
employee's advance within a department or maintenance of professional
standards.
9. Temporary and seasonal employees shall be excluded unless approved by
their department head.
27
6 -23 -86
SECTION 13 - EMPLOYEE EDUCATION
13 -3 EMPLOYEE ELIGIBILITY FOR NATIONAL TRAINING SESSIONS
A. Generally the classes of employees eligible for national training sessions (out of the
region) are:
1. City Manager
2. Department Heads
3. Employees related with a professional organization where not more than one
other representative from the same department is attending and where similar
local training cannot be substituted.
B. The above employees will meet the following requirements:
1. Be employed a minimum of six (6) months with the City.
2. Training application will be approved by the City Manager.
3. Generally, said training sessions will not exceed five (5) work days.
13 -4 EMPLOYEE ELIGIBILITY FOR REGIONAL TRAINING SESSIONS
All employees are eligible for regional training sessions in Wisconsin, Iowa, North
Dakota, South Dakota, Manitoba and Ontario if adequate provision is made to complete
their work assignments without unreasonable delay during their absence and if
comparable local training is not available.
A. The above employees will meet the following requirements:
1. Be employed a minimum of six (6) months with the City.
2. Training application will be approved by the City Manager.
3. Generally, said training sessions will not exceed five (5) work days.
13 -5 EMPLOYEE ELIGIBILITY FOR LOCAL TRAINING SESSIONS
All employees are eligible for local training sessions when adequate provision is made
to complete their work assignments without unreasonable delay during their absence.
13 -6 REPORTING AND RECOGNITION
Employees shall report to their supervisor on training received and shall share new
ideas with co- workers.
SECTION 14 - OTHER INFORMATION
14 -1 COPY MACHINE USE
All employees of the City are afforded the use of City copy machines for personal
matters, at cost. Personal copying shall not conflict with City business.
I �
6 -23 -86
SECTION 14 - OTHER INFORMATION
14 -2 EQUIPMENT AND MACHINERY CARE
A. Every employee who has occasion to operate a municipal vehicle or other
machinery is charged with the responsibility of maintenance of such equipment.
Maintenance includes the checking of oil, water in the radiator, cold and hot
weather care, tire pressure, battery water and the cleanliness of the equipment.
B. All defects in any piece of equipment must be called immediately to the attention
of the supervisor, by use of appropriate forms as provided.
C. Failure to properly care for municipal equipment shall result in disciplinary action
being taken.
D. City -owned equipment and vehicles shall not be used for personal reasons such as
going to lunch, etc., unless .the nature of the employee's work requires such and
approval is given by the direct supervisor.
14 -3 FALSIFICATION AND DESTRUCTION OF RECORDS
A. Falsification of any public records, including personnel records, is unlawful.
B. Any contemplated destruction or disposition of public records shall be consistent
with the adopted records retention schedule.
14 -4 FIRE DEPARTMENT VOLUNTEERS
A. The City has given each firefighter /employee the right to decide for themself
whether or not they should respond to a call. If their decision is such that they
believe that the call is not potentially life- threatening in nature, they are expected
to remain on the job. If, on the other hand, they deem it a true emergency, believe
that they will be of value, and that their absence from their assigned duties will not
place the City or their fellow worker(s) in jeopardy, they are encouraged to respond.
The decision rests with the individual, based on the information they have at their
disposal at that time.
B. If a firefighter /employee does decide to respond to a call during normal working
hours, they shall contact their supervisor or other department designated person.
After responding to a call, a verbal report should be made as soon as possible to
the designated person in their department.
C. Failure to notify a superior prior to responding to a call, or failure to make a verbal
report within a reasonable time after responding to a call, may result in disciplinary
action.
D. Employees in the company of firefighters at the time the emergency call is received
should continue with their assigned duties, or as directed by their supervisor.
E. No reduction will be made in the wages of a firefighter /employee for actual time
spent responding to a call.
29
6 -23 -86
SECTION 14 - OTHER INFORMATION
14 -5 KEYS AND OTHER EQUIPMENT
A. Every employee who has authorized possession of any key, tools or other
equipment on a full -time basis must register his name and the serial number of the
key, if applicable, or other equipment with the department head.
B. All such equipment must be turned in and accounted for by any employee who
terminates his /her services with the City.
C. Every employee shall be responsible for the safekeeping and care of all such
equipment. All expenses incurred by the loss of such equipment shall be borne by
the employee.
D. The duplication by a locksmith or other person of keys, openings, structures or
equipment owned by the City is prohibited unless authorized by the City Manager
or department head. Any employee found having an unauthorized duplicate key
will be subject to disciplinary action.
14 -6 NEWS RELEASES
A. News releases concerning municipal affairs are the responsibility of department
heads and the City Manager.
B. All news releases concerning City personnel shall be the responsibility of the City
Manager.
14 -7 OUTSIDE EMPLOYMENT
A. The City of Maplewood does not encourage the practice of full -time employees
working at employment outside of the City services.
B. The employee's outside work must in no way interfere with the employee's efficient
and faithful performance of his /her duties as an employee of the City.
14 -8 PERSONAL TELEPHONE CALLS
A. Personal telephone calls shall be made or received only when absolutely necessary
when they do not interfere with working operations and should be completed as
quickly as possible.
B. Any personal long distance call costs shall be paid for by the employee.
14 -9 PERSONNEL RECORD OF EMPLOYEES
A. Personnel records, including examinations, service rating reports, individual
personal records and histories, shall be open for inspection and review by the
employee concerned, their authorized representative, and City personnel authorized
access to employment records during office hours in accordance with such
procedures as the City Manager may prescribe. The City Manager shall maintain
records necessary for the proper administration of the personnel system.
30
6 -23 -86
SECTION 14 - OTHER INFORMATION
14 -9 PERSONNEL RECORD OF EMPLOYEES
B. The City Manager shall prescribe the necessary forms for -reports of all personnel
changes in employee status or official records. Such forms shall provide spaces
for entering such supporting or other pertinent information as the City Manager shall
deem to be needed.
C. The City Manager shall maintain change forms for personnel records. These
personal records shall be the official personnel records of the City and are,
therefore, important to all employees and shall be maintained in the City Manager's
office. It shall be the employee's responsibility to see that the following items are
kept current at all times:
1. Correct home address and telephone number.
2. Person to contact in case of emergency.
3. Legal change in name.
14 -10 PHYSICAL EXAMINATION
A. Department heads are required to have an annual physical examination by a
physician authorized by the City and such examinations will be paid for by the
employer.
B. All employee examination records shall be submitted to the City Manager and will
be maintained in the personnel file of the employee.
14 -11 SAFETY
A. The City of Maplewood is required to follow O.S.H.A. Rules and Regulations, and
expects employees to follow them also.
B. There is an Employee Management Safety Committee within the organization
whose members are elected by their represented group and those appointed by the
City Manager.
C. Safety procedures and policies are outlined in the Safety Manual and made a part
of this Policy Manual.
14 -12 TRAVEL ALLOWANCE
A. If employees are obliged to travel in performance of their duties as a City employee,
they will receive reimbursement of expenses for meals, lodging and necessary
expenses incurred. Reimbursement for travel expenses will be allowed at coach
rates for air travel.
B. Employees who find it necessary to use their private automobiles for City travel and
who do not receive a car allowance will be reimbursed at the prevailing rate as
established by the City Manager.
31
6 -23 -86
SECTION 14 - OTHER INFORMATION
14 -12 TRAVEL ALLOWANCE (cont.)
C. For out -of -state training approved by the City Manager, the City will pay for the
conference fees, transportation costs and reasonable costs for meals and lodging.
D. For in -state training approved by the City Manager, the City will pay for the
conference fee, all transportation costs, all lodging costs and up to $25 per day for
meals. Reimbursement for an official breakfast, luncheon, dinner or banquet shall
be the actual cost of the meal.
14 -13 USE OF STAFF VEHICLES
A. Certain employees, because of the nature of their job, are provided with staff cars
to be treated in a different manner than other vehicles. Normal use of twenty -four
(24) hour staff cars will be of an official business nature.
B. No staff car will be taken over two hundred (200) miles from Maplewood without
written authorization of the City Manager.
C. Officials authorized to take home City vehicles include: Director of Public Works,
Director of Parks and Recreation, Director of Public Safety, Deputy Chief, Fire
Marshal, Deputy Fire Marshal, Director of Emergency Services, Street Maintenance
Foreman, Sewer Maintenance Foreman and Parks Maintenance Foreman.
D. Temporary authorization of employees to take vehicles home may be granted by
department heads.
32
Revised 10/88
SECTION 14 - OTHER INFORMATION
14 -14 ALCOHOL AND PSYCHOACTIVE DRUG POLICY
The use of alcohol or of drugs which change the normal functioning of the central
nervous system by either stimulating or depressing it (psychoactive drugs) may seriously
affect an employee's performance. They may also endanger the employee's health and
safety as well as the safety of other employees. It is therefore appropriate that guidelines
be established for the control of alcohol and drugs as they pertain to the employee and
the employee's job with the City of Maplewood.
A. ALCOHOL
1. Alcohol must not be kept or consumed in any City building, office, vehicle, or on
City premises, including parking Lots, and no employee who is intoxicated may
work or report for work.
2. Alcoholic beverages should not be consumed anywhere during rest breaks,
lunches or other meals if the employee is to work thereafter on the same work
day.
B. DRUGS
1. Common unprescribed psychoactive drugs are LSD, marijuana, heroin, etc.
Psychoactive drugs, which may be prescribed but present a danger if improperly
used, are barbiturates, dexedrine and similar preparations, tranquilizers, and
commonly prescribed narcotics.
2. Psychoactive drugs should not be taken by any employee at any time during the
employee's working hours (including meal periods and other breaks) nor should
an employee be permitted to work while under the influence of psychoactive
drugs unless the drug is being used strictly as prescribed by a licensed physi-
cian. Where the use of a prescribed psychoactive drug interferes with the
employee's performance or presents a health or safety hazard, the employee
should be taken off that job or, with the concurrence of the prescribing physician,
changed to an alternate drug.
3. Unless a psychoactive drug is taken strictly as prescribed by a licensed physi-
cian, it may not be kept or taken on City premises, including parking lots, or in
any City vehicle or any vehicle being used for City business.
4. No employee who is under the influence of a psychoactive drug which was not
prescribed for the employee by a licensed physician or which is not being taken
strictly as prescribed, may work or report for work nor should any person who is
under the influence of such a drug be permitted on City premises or in a City
vehicle being used for City business.
SEXUAL HARASSMENT POLICY
REVIEW
The City of Maplewood's Sexual Harassment policy has been reviewed and explained in
detail to me. All of my questions have been answered and I fully understand the policy.
Signature
ACKNOWLEDGEMENT
Date
have read and understand the terms of the City Personnel Policies dated June 23, 1986.
This policy will become effective thirty (30) days from the date of Council adoption, at which
time it will supersede all other personnel policies.
Signature
Date