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HomeMy WebLinkAbout1995 12-18 City Council PacketAGENDA A. CALL TO ORDER MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, December 18, 1995 Council Chambers, Municipal Building Meeting No. 95 -28 B. PLEDGE OF ALLEGIANCE C. ROLL CALL D. APPROVAL OF MINUTES 1. Minutes of Council /Manager Meeting of December 4, 1995 2. Minutes of Meeting 95 -26, (December 9, 1995) 3. Minutes of Meeting 95 -27, (December 11, 1995) E. APPROVAL OF AGENDA EA. PRESENTATIONS 1. Weaver School 5th Grade Class 2. Human Relations Commission Appointment 3. Certificate of Appreciation - Todd Sandell F. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion on these items. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Proposed Settlement: LELS, Local 153, Police Officers 3. Liquor License Application - David E. Chaney (Change of Managers - Chi Chi's 4. Dental Self- Insurance Fund Budget Changes 5. Financial Transfers for Unassessed Utility Improvements 6. Contract for EMS Medical Director 7. 1996 Approval: On- and Off -Sale Intoxicating Liquor Licenses G. PUBLIC HEARINGS 1. 7:00 P.M.: Public Hearing on Proposed 1996 Budget and Property Taxes a. Citizen Comments b. Council Discussion c. Resolution to Adopt the 1996 Budget d. Resolution to Adopt the Tax Levy for 1996 H. AWARD OF BIDS NONE I. UNFINISHED BUSINESS 1. Ordinance to Set Sewer Rates for 1996 - 2nd Reading 2. Ordinance to Set Recycling Rates for 1996 - 2nd Reading 3. Ordinance to Set Planning Fees for 1996 - 2nd Reading 4. Antenna Moratorium Ordinance - 2nd Reading J. NEW BUSINESS 1. Metropolitan Livable Communities Act - 1996 Goals 2. Lawn Irrigation Ordinance 3. Maplewood -in- Motion Bid Specification 4. Project 93 -08, Sterling Schaller Improvements - Change Order 5. Project 89 -21, Mall Area Traffic - Cooperative Agreement 6. Request for Contingency Funds - Upgrade Deputy Registrar Area to Meet ADA K. VISITOR PRESENTATIONS L. COUNCIL PRESENTATIONS 1. 2. 3. 4. M. ADMINISTRATIVE PRESENTATIONS 1. 2. 3. N. ADJOURNMENT COUNCIL/MANAGER WORKSHOP OF THE CITY OF MAPLEWOOD 5 :00 p.m., Monday, December 4, 1995 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council /Manager workshop of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order by Mayor Bastian at 5:01 p.m. Be ROLL CALL Mayor Gary Bastian Present Councilmember Sherry Allenspach Present Councilmember Dale Carlson Present Councilmember Mary Koppen Present (arrived at 5:12 p.m.) Councilmember George Rossbach Present Others Present City Manager Michael McGuire Assistant City Manager Craig Dawson Community Development Director Melinda Coleman MIS Coordinator Stephen Hurley co APPROVAL OF AGENDA Councilmember Allenspach requested that Item K, City Manager 1995 Evaluation, be removed as Councilmember Koppen had to be out of town during the time set aside to compile the councilmembers' comments. .City Manager McGuire requested that the following items be added: (I1) Update on Labor Contract Negotiations; (I2) Update on Discussions with St. Paul Water Utility; and (I3) Request by Oakdale City Council To Meet with Maplewood City Council. Mayor Bastian requested the addition of item (I4); Mayor's Update. Councilmember Carlson moved approval of the agenda as. amended The motion was seconded by Councilmember Allenspach and approved. Ayes: All (Koppen not present) D. OPEN SPACE City Manager McGuire reviewed the status of the following properties: 1. Arc Propel An apprai c sal had been done which indicated the seller's offering price to be a fair one. The representative of and the owner of property immediately east of this parcel had raised several concerns about how the potential acquisition might negatively affect their interests. The Parks & Recreation Commission had recommended acquisition of the property. The Planning Commission was considering the proposal to change the land use designation to Open Space this evening. Assuming that this Commission recommended approval tonight, the public hearing on the guide plan change would be scheduled for December 11 Council meeting. Closing could occur before the end of the year. 2. Kuslich A land survey is being arranged to allow for the creation of three residential lots along Forest Street, and to define the property for the homestead in the southwestern portion of the property. This sale should be accomplished within 90 days. 3. Regnier/RJR Development The owners had given a written proposal to sell their land for $109,000, or about $15,600 per acre. Council gave no direction regarding further action on this property. Councilmember Koppen arrived. Councilmember Rossbach expressed concerns about the change in the process to consider properties for open space acquisition. McGuire related that in October the Council had decided to consider each proposal and, if it had merit, to forward it through a process which included review by the Parks & Recreation Commission and the Planning Commission prior to final action by the Council. It was decided that an article should be placed in "Maplewood in Motion" to list the properties acquired for open space, and to explain the process in place to consider additional properties for acquisition. E. MIS PRESENTATION City Manager McGuire introduced Assistant City Manager Dawson, and MIS Coordinator Hurley to present an overview of the status of Maplewood's Management Information System (MIS). Dawson reviewed a request by several councilmembers to have access to the City's computer system from their homes or offices. Costs would range $500 to $3,000 per councilmember, depending on the equipment needed. Councilmembers agreed they should have an equal likelihood to use the MIS if they were to go on -line. The issue of whether councilmembers should go on -line will be scheduled for a future Council /Manager Workshop. Hurley reviewed the MIS, including a summary of the inventory and investment of the current system, and an overview of the network's capabilities. Future issues include establishment of internal user groups, disaster recover ( including u dat' y updating recovery plans and identifying off -site storage locations), geographic information systems (GIS public access (information kiosks, Internet /Web presence), and new technology applications (e.g., optical disk records management). During discussion, councilmembers indicated a desire to have public on - line access wi the Maplewood Community Center and the Ramsey Count Libra s stem an i d to Y �Y Y i mprove video equipment in the Council Chamber so that information could be accessed and displayed during meetings. Further 1 d.iscussion about applications, uses, and improvements of the MIS will occur at a future workshop. F. COMMERCIAL PROPERTY RTY S, TUDY City Manager McGuire introduced Community Development Director Coleman. She reviewed the history of Planning ommission and City Council action g y on the study. One recommendation which appeared to still to be timely ould require ( y q a conditional use permit- for all commercial uses when they adjoin residential ones. Currentl such a CUP is. required only for industrial uses. Some councilmembers wished to read the stud more thoroughly before c ontinuing y g y ontmuing consideration of this item. Councilmember Rossbach moved to table this matter to a future worksho . Councilmember Koppen seconded the motion and it was approved. Ayes: All G. CITY COUNCIL /STAFF RETREAT City Manager McGuire proposed that the City Council and staff have a lannin retreat. p � Councilmembers agreed with the concept. After reviewing personal calendars, it was decided to hold a retreat over a Thursday and Friday n late March or April. Plans would Y p be firmed up at the January 4, 1996 Council /Manager workshop. H. PUBLIC SAFETY/FIRE CHIEF.UPDATES City Manager McGuire reported that Joel Hewitt will begin his duties as Fire Chief on January 2, 1996. The Fire Chief would report directly to the City Manager at that time. McGuire proposed to start the process to select a Public Safety Director in January 1996 so that the person would be hired by mid -year. The Director p osition would not be a sworn officer. Council discussion focused on the need for the position and the timing of the hiring While a ma' orit of the Council indicated a roval of the Director position, process. Wh � y Pp further action was delayed in order to develop more information and consensus. Councilmember Koppen left at 6:45 p.m. I. OTHER BUSINESS 1. U date on Labor Contract Negotiations Interest - based bargaining with the Metropolitan Supervisors Association (MSA) appears to be nearing conclusion. A p p tentative g three-year agreement had been reached with Law Enforcement Labor Services Y ( LELS) , and would be scheduled for Council consideration at its December 18, 1995 meeting. Negotiations with AFSCME have not started. 2. Update on Discussions with St. Paul Water Util : Discussions have continued with St. Paul Water about ways to restructure the relationships of the Utility and the cities which receive water services from it. Major issues appear to be equalization of rates and representation on the Water Board. 3. Request of Oakdale City Council for Joint Me etn : The Oakdale City Council had requested that a joint meeting be held with the Maplewood City Council to discuss a hockey arena. Mayor Bastian moved that the City Council s_ et a joint meet n with the Oakdale Council t o be held Tuesday,, December 12 at 7:30 .m. at the Oakdale Cit Hall and that a notice of this meetma p be osted Councilmember Rossbach seconded the motion and it was - approved. Ayes: All 4. Ma or's kpdate Mayor Bastian related his impressions of the National League of Cities Annual Congress held in Phoenix, AZ, last week. He also asked that a copy of the Brandl -Weber report, "An Agenda for Reform," be made available in the Councilmembers' Office. J. FUTURE TOPICS These items were continued. K. CITY MANAGER 1995 EVALUATION As requested during the Approval of the Agenda, this item was continued. q g L. ADJOURNMENT Mayor Bastian moved that the meetin be adjourned at 7:05 p.m. Councilmember Allens p ach seconded and the motion was approved unanimously. MAPLEWOOD CITY COUNC I L 9:00 A.M., Saturday, December 9 1995 F` Council Chambers, Municipal Building . p g Meeting No 95 =26 Special Meeting A. CALL TO ORDER A ..sped al meeting of the City Council of Ma • Municipal Building, and was called Minnesota was held in the Council Chambers., Muni c 1 ed to order at 9:00 A.M. by Mayor Bastian y B PLEDGE OF ALLEGIANCE C.--ROLL CALL: .Gary W. Bastian, Mayor Sherry Allenspach, Councilmember Dale H. Carlson, Councilmember Marvin C. Koppen, Councilmember Geor9e F. Rossbach, Councilmember D. APPROVAL OF MINUTES: NONE E. APPROVAL OF AGENDA: Present Present. Present Present Present Councilmember Carlson moved to approve the • np ,Agenda as, submitted. Seconded by Councilmember Ko ppen Ayes all EA.--APPOINTMENTS/PRESENTATIONS NONE F• CONSENT AGENDA: NONE G PUBLIC HEARINGS 1. 9:00 A.M. 09:30 A.M. Public Hearing on Proposed 1996 Budget and Taxes a. Mayor Bastian convened the meeting for a public hearing regarding the Proposed 1996 Budget and Taxes. City Manager Comwnts a. Manager McGuire commented on the Proposed p 1996 Budget. Video Presentation of Proposed 1996 Budget Citizen Comments a. Kevin Berglund, 1929 Kingston Avenue Mr. Berglund commented at length about the State, County and City budgets and admonished the School District 622 Board. He also requested information on the salaries of City employees. 1 1 -- 2995 • 004 Edgerton Street North b. Tad and Judith Treanor, 2_ 9 • .,determining each. prop Inquired about method of ,deter g tax amount, and concern about the amount of their taxes. Council Discussion Council requested each staff member to recap their Department's goals for 1996, and each member responded. Determination of Need for Continuation Hearing Scheduled for . . 7:00 P.M. on Friday, December 15 • ncel the Frida Decemb..15 Hearin a . Counci 1 member Al l enspach moved to ca Y . er ,_._,_ as it agpears.,..unnecessary. Seconded by Councilmember Ca rlson Ayes,- al .1 Announcement of Hearing p to Adopt the 1996 Budget and Taxes Payable in 1.996: 7 :00 P.M. on Decor 18 in Council Chambers f ado ti on of the. 1996 a Councilmember Carlson moved to set the hearing Bud et and Taxes. Pa able in 1926 for 7:00 P M. on December 18 1996 in the Council Chambers. ' Rossbach Ayes - all Seconded by Councilmember H.. AWARD O.F BIDS NONE I. UNFINISHED BUSINESS NONE J NEW3US SS, NONE K. VISITOR NONE. L. CWNCIL NONE M. ADMINISTRATIVE PRESENTATIONS NONE N. ADJOURNMENT 10:40 P.M Lucille E. Aurelius 2 12 -9 -95 MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, December 11, 1995 Council Chambers, Municipal Building Meeting No 95-27 A. CALL TO ORDER A regular meeting of the City Council of Maplewood, Minnesota was held in the Council Chambers, Municipal Building, and was called to order at 7 :00 P.M. by Mayor Bastian. B. PLEDGE OF ALLEGIANCE C. ROLL CALL: Gary W. Bastian Mayor Present Sherry A1lenspach, Councilmember Present Dale H. Carlson, Councilmember Present Marvin C. Koppen, Councilmember Present George F. Rossbach, Councilmember Present D. APPROVAL OF MINUTES: 1. Minutes of Meeting 95 -25, (November 27, 1995) Counci l member Rossbach. moved to „approve the minutes of Meeting , No. 95-25 (November 27, 1995) as presented. ■ ■ I ■ 111 I ��■ 1�� Seconded by Councilmember Allenspach Ayes - all E. APPROVAL OF AGENDA: Mayor Basti ,moved. to I agprove the Agenda as amended: L1 Hazelwood Crossing L2 Economic Relation and Development Commission L3 Sign Ordinance L4 Goodrich Park J2 Cancel December 12, 1995 Meeting with Oakdale. Seconded by Councilmember Rossbach Ayes - all EA. APPOINTMENTS /PRESENTATIONS NONE F. CONSENT AGENDA: Councilmember. Carlso moved, seconded by Councilmember ayes a11, to approve the Consent Agenda Items thru F9, as..recommended 1 12 -11 -95 1. Approval of Claims Approved the following claims ACCOUNTS PAYABLE: $ 218,148.12 PAYROLL: 419455.60 $ 637,603.72 $ 262 $_......,.481, 2 $ 311,097.14 $ .948.700.86 2. TH61 -Beam Avenue, Signal Agreement Checks #5927 - #5956 Dated 11 -16 -95 thru 11 -30 -95 Checks #22716 - #228,75 Dated 11 -28 -95 and 12 -05 -95 Total Accounts Payable Payroll Checks Dated 12- 1 -95 Payroll Deduction Checks #49313 thru #49325 dated 12- 1 -95 Total Payroll GRAND TOTAL Approved Agreement 74350 for signal system revisions at Highway 61 and Beam PP A 9 Avenue. 3. Searle Street Storm Sewer - Project 93 -14., Budget Adjustment and Close Project Authorized revision of the budget for Project 93 -14, Searle Street Storm 730 and closure of the project. Also authorized the Finance Sewer to $62, P Director to make the financial transfers from general taxes as necessary to implement the revised project budget. 4. East Shore Drive Storm Sewer - Project 94 -06, Budget Adjustment and Close Project Authorized revision of the budget for Project 94 -06, East Shore Drive Storm Sewer to $ 51 570 and closure of the project. Also authorized the Finance Director to make the financial transfers from general taxes as necessary to implement the revised project budget. y 5. Communit Center: Final Payment to Adolphson & Peterson Release of Surety Bond Authorized final ayment to Adolfson & Peterson in the amount of $12,849.99 P and release of the $50,000 Security Bond to close out the Ado 1 f son 7 Peterson general contracting account and the City's financial obligations. g 9 6. Contingency Request - Maplewood In Motion Authorized a budget transfer of $8,419.20 from the Contingency Fund to cover the deficit in the Ma.P lewood -in- Motion account caused by the increased size of the publication and the greater number of copies. 7. Final Plat - Mapleleaf Estates, Second Addition - (Gonyea Co. f Estates Second Addition final Approved the Maplelea Plat, subject to the P Co unt y g recordin the deed restrictions and covenants required by the City. 2 12 -11 -95 0 8. Certification of Delinquent False Alarm Bills 95*- 12 - 130 RESOLUTION CERTIFYING DELINQUENT FALSE ALi4RM CHARGES RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent false alarm charges for certification against the tax levy of said property owners for the year 1995,..collectible in 1996 and which includes interest at the rate of eight percent (8%) on the total amount for one year: ACCOUNT STREET ADDRESS. ESS. PROPERTY I.D. # AMOUNT _, .Builders Square 1740 Van Dyke i 14-29-.-33-0001, . Excel Cellular 2225 White Bear Ave. 10- 29 -22 -44 -0029 54.00 KFC National Mgmt. 1938 Beam Avenue. 02- 29 -22 -31 0 , 0058 54.00 Kohl's Dept. Store 3001 White Bear Avenue 02- 29 -22 -22 -0008 27.00 Maplewood All Tune &Lube 2525 White Bear Avenue 11- 29 -22 -22 -0040 81.00 Midwest Engineering 1616 Gervais Avenue 10- 29- 22- 42.0001 54.00 $351.00 9. Community Gymnasium Representatives Positions for Edgerton and Carver Elementary Authorized hiring two Community Gym Representatives to serve as coordinators for the Edgerton and Carver gymnasium facilities, with the positions beginning in January 1996. G. PUBLIC HEARINGS 10 7 :00 P.M. (7:05 P.M.): Street and Easement Vacations - Mapleleaf Estates (Gonyea Company) a. Mayor Bastian convened the meeting for a public hearing regarding a request by Gonyea Company to vacate street and utility easements at and north of Gervais Avenue. b. Manager McGuire presented the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Commissioner Kevin Kittridge presented the Planning Commission report. e. City Attorney Kelly explained the procedure for public hearings. f. Mayor :Bastian opened the public hearing, calling for proponents or opponents. The following persons was heard: Tom Gonyea, the applicant g. Mayor Bastian closed the public hearing. h. Councilmember Rossbach introduced the following Resolution and moved its adoption: 3 12 -11 -95 95 - 12 - 131 STREET VACATION - GERVAIS AVENUE WEST OF CYPRESS WHEREAS, Tom Gonyea applied for the. vacati of. the following - described street: That part of Gervais Avenue as dedicated and platted in MAPLELEAF ESTATES according to the recorded pl thereof, Ramsey County, Minnesota, and all that part of the highway.eas accordi to Document No. 340010 lying within the Southwest quarter of the Southeast quarter of the Northwest quarter of Section 9, Township 29,, Range 22, and all parts of Gervais Avenue lying west of the west rig line of C y p ress Street extended i n .Section 9 Township g y � 29, Range 22 in Ramsey County, Mi nnesota. WHEREAS, the history of this vacation is as follows: 1. On November 20, 1995 the Pl Commi recommended tha the Ci ty. Cou.ncil approve this vacati 2. On December 18, 1995, the City Council held a public y P hearing. The City staff published a notice i the Maplewood Review and sent a notice to the abutting property owners. The Council gave everyone at the heari a chance to speak and present written statements. The Council also considered reports and recommend from the City staff and Pl Commi WHEREAS, after the City approves this vacation, public interest in the property will go to the following abutting properties:. Lot 19, Block 2, Mapleleaf Estates NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described vacations for the followi reasons: 1. It is in the public interest 2. The City has no plans to build a street in this location. 3. The adjacent prope rties have access. 4. The City recently bought the property west of Cypress Street for open space. Seconded by Councilmember Carlson Ayes - all Council member Rossbach introduced _ the following Resolution and moved i is ado„ pt i on : 95 - 12 - 132 EASEMENT VACATION - MAPLE LEAF ESTATES WHEREAS, Tom Gonyea applied for the vacation of the following- described easement: 4 12 -11 -95 The north-south easement between the north right-of-way line of Gervais Avenue and the north property line of Lot 12, Block 2, as dedicated and platted in Mapleleaf Estates in Section 9, Township 299 Range 22. 'y WHEREAS, the history of this vacation is as follows: 1. On November 20, 1995, the Planning Commission recommended that the City Council approve this vacation. 2. On December 18, 1995, the City Council held a public hearing. The City staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. WHEREAS, after the City approves this vacation, public interest in the property will go to the following abutting properties: Lots 12 -16, Block 2 of Mapleleaf Estates NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described vacation for the following reasons: 1 . It i,s in the public interest. 2. The Ci ty has no plans to build utilities in this location. 3. The developer moved the watermain that was in the easement. Seconded by Councilmember Carlson Ayes - all 2. 7:10 P.M. (7:17 P.M.): Conditional Use Permit - 1.13 Bellwood Avenue (Osterman) a. Mayor Bastian convened the meeting for a public hearing regarding a request from Michael Osterman for a conditional use permit for an addition to the garage on his property at 113 Bellwood Avenue b. Manager McGuire presented the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Commissioner Kittridge presented the Planning Commission report.. e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following person was heard: Michael Osterman, 113 Bellwood Avenue, the applicant f. Mayor Bastian closed the public hearing. g. Councilmember Carlson introduced the following Resolution and moved its adoption: �rll��l 5 12 -11 -95 95 -12 -133 CONDITIONAL USE PERMIT RESOLUTION - GARAGE ADDITION WHEREAS, Michael Osterman is requesting that Maplewood approve a conditional use 4, permit t to put an addition on the rear (north side) of his detached garage on his property at 113 Bellwood Avenue. WHEREAS, this permit applies to the property at 113 Bellwood Avenue. The legal description is: Lot 15, Block 4, De Mars Third Addition in Section 18, Township 29, Range 22. (PIN 18- 29:22 -42 -0018) WHEREAS, the history of this conditional use permit is as follows: L. On November 20, 1995, the Planning Commission recommended that the City Council approve this permit. 2. On December 18, 1995, the City Council held a public hearing. The City staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the City staff and Planning Commission. NOW THEREFORE, BE IT RESOLVED that the City Council approve the above - described conditional use p ermi t based on the building and site plans. The City approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage., water run -off, vibration, general .unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 6 12 -11 -95 Approval is subject to the following conditions: 1. All construction shall follow the pl -ans dated October: 25, 1995 as approved by the City. The Director of Community Development may approve minor changes. 2. The proposed construction must be started within one year after council - approval or the permit shall end.. The council may extend this deadline for one year. 3. The owner shall not use the garage for the repair of other persons' motor vehicles, commercial or business activities. 4. The owner shall only use the garage for e. ersonal use and storage, g 5. The.City Council shall review this permit in two years, and after that it will be reviewed only if a problem develops. Seconded by Councilmember Carlson Ayes - all 3. 7:20 P.M. (7:25 P.M.): Open Space Site 1680 - 2413 Carver Avenue (Grandview Addition) a. Mayor Bastian convened the meeting for a public hearing regarding the status of Open Space Site 168C. b. Manager McGuire presented the staff report. c. Director of Community Development Coleman presented the specifics of the report. d. Commissioner Kittridge presented the Planning Commission report. e. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Mark Malluege, 1288 South Dorland Road Larry Gran, 2405 Carver Avenue f. Mayor Bastian closed the public hearing. Land Use Plan Change (R -1 to OS) g. Councilmember Carlson introduced the following Resolution and moved its adoption: 95 - 12 - 134 LAND USE-PLAN CHANGE - R -1 TO OS WHEREAS, the Director of Community Development proposed a change to the City's land use plan from R -1 (single dwellings) to OS (open space). WHEREAS, this change applies to the property located north of Carver Avenue west of Sterling Street formerly known as 2413 Carver Avenue. 7 12 -11 -95 WHEREAS, the history of this change is as follows: , 1. On December 4, 1995, the Planning Commission held a public hearing. The City staff ubl i shed a heari ng noti ce in . the Mapl ewood Review and .sent noti ces to P the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning . 9 P Commission recommended that the City Council approve the plan amendment. 2 on December 11 1995, the City Council discussed the land use plan change. The y considered reports and recommendations from the Planning Commission and City staff. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described change for the following reasons: 1. Maplewood plans to buy this site for open space. 2. The site provides an interesting vista. 3. The purchase would help preserve a variety of natural features on and near this site, including wetlands, slopes and trees. 4. The property is-good economic value. 5. There is safe and easy access to the area. 6. The site could provide year -round recreational opportunities. 7. These has been strong neighborhood interest in preserving the site. The City shall not make this change until the City closes on the property. Seconded by Councilmember Koppen Ayes - all Preliminary Plat h. Councilmember Rossbach moved to _deny the Grandview Addition prel i mi nary Seconded by Councilmember Carlson Ayes - all Authorize Purchase of Property i. Councilmember Carlson moved to, authorize staff to execute documents to urchase the property at 2413 Carver .Avenue for open s purposes subject to -a favorable environmental assessment.. with fundin to come from the Open ._ Space Land Ac pui s 't1 ion Fund. Seconded by Councilmember Koppen Ayes - all 8 12 -11 -95 4. 7 :40 P.M. (7:41 P.M.): Holiday Station Store (Lower Afton and McKnight Roads) Land Use Plan Change (CO'to BCC Zoning Map Change.(CO to BCC Code Change (Minor Motor Fuel Stations) Conditional Use Permit a. Mayor Bastian convened the meeting for a public hearing regarding b. Manager McGuire presented the staff report. co Director of Community Development Coleman presented the specifics of the report. d. Commissioner Kittridge presented the Planning Commission report. e Mayor. Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Gerald Frisch, Attorney representing Holiday Station Stores Mark Nelson, Applicant on behalf of Holiday Station Stores Emil Sturzenegger, 2455 Londin Land, #321 Virginia Peterson, 2445 Londin Lane, #101 Richard Peterson, 2445 Londin Lane, #101 . Owen Nelson, President of District One Community Council Gerhard Groth, 2276 Londin Lane Gerald Hickey, 2455 Londin Lane Kevin Kittridge Gary Ketch, 328 South McKnight Letter from Walter Thorpe, 2465 Londin Lane, #204 Letter from Joan Singer, 1250 Dorland Road f. Mayor Bastian closed the public hearing. go Mayor Bastian moved. to table this item unt 1 the January 8, . 1996 meeti and direct staff to investigate traffic counts storm water run -off number . of pol i ce cal l s and outcome of ,those cal l s. , sanitary , sewer issues.. and the fi.l trati on pond and to work with the _parties i nvol ved . Seconded by Councilmember Koppen Ayes - all H. AWARD OF BIDS NONE 9:40 P.M.: MAYOR BASTIAN CALLED FOR A 5- MINUTE RECESS 9 :45 P.M.: MAYOR BASTIAN RECONVENED THE MEETING I. UNFINISHED BUSINESS 1. Conditional Use Permit and Design Review - AT &T (1840 English Street) a. Manager McGuire stated that AT &T had withdrawn their request. 9 12 -11 -95 b. Mr. Ted Olson, Property Manager, representing AT &T read a letter . p y withdrawing ng thei r request and indicated they have found an alternate l ocat i on. c. Councilmember Carlson moved to acce t the withdrawal as s eci in. the letter signed b Mr. Ted Olson Pro ert M �a er for AT &T. Seconded by Councilmember Koppen Ayes - all 2. Antenna and Tower Mor atorium a. Manager McGuire.presented the staff report. b. Councilmember Carlson moved ,.to approve first reading of an ordinance establ a moratorium _on, antennas and towers Seconded by Councilmember Koppen Ayes - all 3. Alcoholic Beverage Ordinance Revision - 2nd Reading a. Manager McGuire presented the staff report. b. Councilmember Carlson introduced the follow ing Ordinance and moved its adoption: ORDINANCE NO. 738 AN ORDINANCE REPEALING SECTIONS OF THE ALCOHOLIC BEVERAGES ORDINANCE THE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS: Section 1. Sections 5 -104 and 5 - 109 on Bonds Required From Licensees (dated December 11, 1995) is hereby deleted and repealed from the Alcoholic Beverages Ordinance, sections 5 -1 to 5 -155. Sections 5 -104 and 5 -109. These sections shall be in effect until repealed. (Ord. No. 738). Section 2. These repealed sections 5 -104 and 5 -109 shall take effect upon its passage and publication. Seconded by Councilmember Rossbach Ayes - all 4. Gambling Ordinance Revision - 2nd Reading a. Manager McGuire presented the staff report. b. Councilmember Carlson introduced the following Ordinance. I and moved its adopt-ion: 10 12 -11 -95 w ORDINANCE NO. 739 AMENDING SECTIONS OF THE GAMBLING AND BINGO ORDINANCE Chapter 15, Article II, Division 2 Sec. 15 -37 ,subd. (3). Amended. No organization shall hold more than two gambling licenses for.any location in the City except an organization that holds a gambling license for its own building may hold two additional gambling licenses for any location in the City. y Chapter 15, Article II, Division 2, Sec. 15 -41, subd. (5). Amended A lease agreement between a nonprofit organization and an on -sale establ i shment shall not provide for rental payments based on a percentage of receipts of rofits P from lawful gambling. There 'shall. P be no other compensation aid to the on-sale establishment, directly or indirectly, other than the rental fee rovided in the. lease agreement. The maximum rental fee shall be according to Minnesota State law. Seconded by Councilmember Koppen Ayes —all b. Councilmember Carlson introduced the-followinq Ordinance and moved its adoption: ORDINANCE NO. 740 AN ORDINANCE AMENDING SECTIONS OF THE GAMBLING AND BINGO ORDINANCE THE MAPLEWOOD CITY COUNCIL HEREBY ORDAINS AS FOLLOWS: Section 1. Section 15 -37 subd. (3) on Conditions, and Section 15 -41 subd. (5) on Lawful Gambling at On -Sale Establishments (dated December 12, 1995) is hereby amended ended to the Gambling and Bingo Ordinance, Sections 15 -1 to 15 -88. Sections 15 -37 subd. (3) and 15 -41 subd. (5) shall be effective as of December 11, 1995). Seconded by Councilmember Koppen Ayes - all J. NEW BUSINESS 1. Driveway Ordinance a. Manager McGuire presented the staff report. b. Director of Public Works Haider presented the specifics of the report. c. Councilmember Ros.sbach moved to direct staff to re are an Ordinance govern i no residential drive Seconded by Councilmember Koppen Ayes -all 11 12 -11 -95 2. December 12, 1995 Meeting With Oakdale a. Mayer Bastian moved t - the. meet im with Oakdale City officials. Seconded by Councilmember Rossbach Ayes all K. VISITOR PRESENTATIONS NONE L ^�. COUNCIL „ PRESENTATIONS 10 Hazelwood Crossing a, Councilmember Koppen moved t Peterson's letter regarding thi forwarding the. s request Seconded by Councilmember Carlson iat the information in Fire Chief Dick need for a Hazelwood crossi be used in to State le4slators Ayes - all 2. Economic Relation and Development Commission a. Councilmember Koppen requested this item be investigated. He feel Maplewood needs one. b. This topic will be placed on a Council /Manager Agenda for discussion. 3. Sign Ordinance a. Councilmember Ko en sug a committee be established to review the sign ordinance. .b. This P topic will be laced on a Council /Manager Agenda fo-r discussi p 4. Goodrich Park a. Councilmember Kopp en is concerned about losing Goodrich Park. He suggested that perhaps a compromise with Ramsey County could be reached. b. Council directed staff to contact Ramsey County to establish a meeting to discuss Goodrich Park. 5. Mayor Bastian moved to direct staff to prepare,_ a loitering ordinance for di scussi on . Seconded by Councilmember Carlson Ayes - all M. ADMINISTRATIVE PRESENTATIONS NONE N JOURNMENT_ OF MEET 10:30 P.M. Lucille E. Aurelius City Clerk 12 12 -11 -95 AGENDA NO. E1 y AGENDA REPORT TO: City Manager Mike McGuire FROM: Assistant City Manager Craig Dawson RE: Presentation by Weaver Lake 5th Grade Class DATE: December 18, 1995 INTRODUCTION Action by Council Endorse Modif i o d,...._, -�._. Re j e ct e Dat In October, the City Council authorized $3,380 from the Charitable Gambling Fund to be used for fifth -grade students at Weaver Elementary School. This outlay would partially defray the costs for 100 students to attend a three -day learning experience at the Deep Portage Environmental Learning Center near Hackensack, MN. Several students and teachers wish to make a brief slide presentation and thank the Council for its support. Mr. Bud Lanning of Weaver Elementary will coordinate the presentation. AGENDA NO. EA - 2 AGENDA REPORT TO: Mike McGuire, City Manager FROM: Craig Dawson, Assistant City Manager RE: Appointment to Human Relations Commission DATE: December 18, 1995 INTRODUCTION A vacancy exists on the Human Relations Commission following Gail Schiff s resignation. Her term was to run through December 31, 1996. The City Council reviewed applications of residents who indicated an interest in serving on the HRC. Councilmembers developed a consensus to appoint Maria Costilla to serve the balance of Ms. Schiff s terms. Ms. Costilla has been invited to the Council meeting for the appointment to the HRC . RECOMMENDATION It is recommended that the Council appoint Maria Costilla to serve on the Human Relations Commission for a term ending December 31, 19960 EA -3 Action by Council MEMORANDUM Endorse .._. TO: City Manager Modif1e FROM: Ken Roberts, Associate Planner 3ej seta SUBJECT: Planning Commission Resignation Date DATE: November 28, 1995 . w INTRODUCTION Todd Sandell has resigned from the planning commission. I have attached his letter of resignation and a resolution of appreciation for him. RECOMMENDATION Approve the attached resolution of appreciation. kr /p :miscell /peresig.mem Attachments: 1. November 26, 1995 letter 2. Resolution Attachment 1 November 26, 1995 Mr. Ken Roberts Community Development City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Mr. Roberts; It is. with regret that I must resign from my position on the Maplewood Planning Commission effective immediately. Due to an unforeseen schedule change at my place of employment, it would be impossible for me to attend the required meetings. Both my fellow Planning Commissioners and the Star have made my short time with the Commission a very enjoyable and enlightening experience. It is my hope that at some time m the future, when my schedule allows, I will be once again be able to. serve the City of Maplewood on one of its commissions. Sincerely, 1 odd Sandell 1123 Lakewood Drive South Maplewood, MN 55119 2 Attachment 2 JOINT RESOLUTION OF APPRECIATION WHEREAS, Todd Sandell has been a member of the Maplewood Planning Commission since August 8, 1994 and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated his experience, insights and good judgment and WHEREAS, he has freely given of his time and energy, without compensation, for the betterment of the City of Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. NOW, THEREFORE, IT IS HEREBY RESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that Todd Sandell is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. Passed by the Maplewood City Council on December 19, 1995. Passed by the Maplewood Planning Commission on December 4, 1995. Attest: Lucille E. Aurelius, Clerk Gary Bastian, Mayor Lester Axdahl, Chairperson 3 MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA DECEMBER 4, 1995 I. \ROLL der on Axdahl called the meeting to order at 7 p.m. IILL Commission Lester A xdahl Present Commissioner nny Brueggeman Present Commissioner Ba ara Ericson Present Commissioner Lorrai Fischer Present Commissioner Jack Fro Present Commissioner Kevin Kittri e Present Commissioner Dave Kopesk Present Commissioner Gary Pearson Present Commissioner William Rossbach Present Commissioner Milo Thompson Present APPROVAL OF MINUTES e Commissioner Fischer moved approvalof the minutes of November 20, 1995, as submitted. Commissioner Frost seconded. / \ Ayes —all The motion passed. IV. APPROVAL OF AGEN Commissioner Ko sky asked for the addition of Item 7. b. Roll of Planing Commission on Conditional UseePermit Applications. Commissi er Frost moved approval of the agenda as amended. Co issioner Pearson seconded. Ayes —all /The motion passed. V. RESOLUTION OF APPRECIATION —TODD SANDELL Chairperson Axdahl moved the Planning Commission recommend approval of the resolution of appreciation for Todd Sandell for his service on the Planning Commission. Commissioner Fischer seconded. Ayes —all The motion passed. AGENDA NO. _ F -1 AGENDA REPORT TO: City Manager FROM: Finance Director 1JR".e— RE: APPROVAL OF CLAIMS DATE: December 11, 1995 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE $204A3.89 Checks #5957 thru #5975 dated 12 -1 -95 thru 12 -6 -95 $107,223.13 Checks #22882 thru #23006 dated 12 -12 -95 $311,687.02 TOTAL Attached is a detailed listing of these claims. rb Attachments C AVvTW1N60\AGENDA \APPRCLM 1.211 CAWPWIN60\AGENDAIAPPRCLM1.211 �1OUC:F -iF ;l~ Cr I T:}t' CAF r lAF- 'L_E'll 001) 12/08/9 {;) p VOUCHI�lt�'Cli�lECk' l E:GIS��I "C=C; - _............ - - - - -- -- F OR PERIOD 1.2. F`AG 1 6 -- - - - - -- - - - -. NUMBER DATE: NUMBER NAtlE D ESC R I PT I C]!\I AMO AMOUN "I" j • i to --> � , 7r r�} I." i "} `' x` �- ' i` D C� U C� 1.1. --95 F' / I•~; DEDUCTION 16, 25 "�c�),018w282 • 11 ___ -._ .� - -- - _.- _•- _•...- _.__.. _. - a. ... _ � � � � w� r ♦ !� is� Dt.JC� `� � ��l q - _ - �-• } ; I . 1�� � �tJl�� M, �'�ct i �'' � ��� 1 - ���_ —_.., _- ...�,.:.�� - {_� �,i= ) {�)C"� - ��i� tJ�'' �•�iC:. �1L �!` N � hlC DEC 9 F' / F DEDUC PR I M I UM 1.4 N 41 1 • 14 D EC D 9 5 l� "' / l: D E D U C.. �" 1 Cl !'�� { -� l"{ 1 ! °'{ I t ! !'fl �. , �_) � ' � . ..� � � � . `4 u a p 9 0 i 16 - 17 5959 1.'42'/c -)1 /95 5, w'; ()10 () M(: __D I C;A CHOICE DF_C 95 !=''REwM I UM DUEL 3 , 0 6 DEC 9 5 F =' F E=: !`- I LJ M D tJ L=. 187.04 DEC ; � �E i�' I' : E I'r{ 1 t"11'� D U t= c3 1 Dl C 9 5 PREMI DUE::. 1 y 4 8 5 N 5 6 .„,1 a F3 5 20 21 W -- - - - - -- -_..- - -- -- -- - - -- - - - - -- - - - -- - - - - - -- -- -- -- - - -- _ _.. _ -- 22 -- 76- 2 {_) - -- • �� y ; y . 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I C FEES PAYABI. -E;. 1.4 4 796 a 5i�) � a � ,..-.96. 5C) - _ �c� �} :�. � "?� { "} 4 �� �:,� � � �_1 l�101 °� I���.�.♦...1...,._. �: #A�a.0 h :. t� I1�T h��.�U f A 1�-- .1 : �, 1 C":�' I`ti� � M s� D � � �' • 1.`::'�-•1. ? F' /Ems: D 2 : y « ` •' " 38 .t:.. {. 1 �. ' J w . a »'� .. L w� ~' l ~••� DE DUCT I ON 1 3 i ^;r 22 1. � C« C 65 13 39 _ --- ---------------- - - - - -- - _.._ - -- - __-_------- ___- ._- __.---- __..- ._- - - - -._ __ -.__, ..--- .__.--- - -_._- ....----- _--- .___- ___,___ ._.- -- ___..._. -�__ _ _ __..__�__- __._.. - _ _._ -_ -- _. ___. ._.--- ..._......_.- .._...__.._. 40 5967 12 { ")4 9 , 54 1 4 0 C - ) M I N N . STAT ' T "FEE A a: { ":J ♦ URE:R M k I.-IC FEES 1= 'AYAFq,L -.1:.. 16 08 :l S y 5C -!4' • 41 42 _ ___ ...__ 5 _. __ __ - � -- _ - __ - - ___ €�1 I ! l } T E_ - - r F♦ F A, a t 1 t~ IM♦ - r A EM D E", I . E_. 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REFUN 3RAD I NG ESCI:R( r r 3 W­ R EC_ y rr ++ 1 ��_�esti on __Escrow---De' p osit--'-- 19. 5? 1. q 019. 59 20/95 C., A FUND' .2 0 C X-.8%.024 12/ 1. 9 5 F::, E J* DAN I EL .1 S I T REF:­1_J I\ D M L, -1 P G I F T C E R 5 Q C) i 3l! � l 22 (3 8 5 1'42/ 1 /9 5 WICAL KU R --r REFUND PORT I AL. PMT SWIM I_SNS 20.00 ''•} f 'a:77 i341 -9 75-- ------ F-- ZE F UJ N D OfG r--Z­AfT­ t _ - 5.11 . 00 AU! X..X_887 12/122/95 W R 1 (3 ViT CINDY REFUND N UT C R (A C K'E R 4 0 C) . C C X.) .1L..4_18jr8E?1 1. i 1 171 9 w1 VICK.ERY. MAR I A REFUND N LJ T C F---.'CQi C K E F*-,' T I Cli-:1-ETS 24. c_ 4 .4 X.. X_ as _'_SA & E R­V IC I-- 'M*A I NTENANCE MAT-E a X . ..... 890 1. 1. Ie**l c? 01C 465 'T & T F- 1­1 G E F:*'S :: t..I l '.� V .3 IS I CE PAGER PA (3 1-1 f R E*-* N T A L 11:3'I" .RV I CE 1 0 90 p 4 '27213171 T-1 72795_­____'_'0104 T Fi T IvI0DEI'1'__CAI.J._S_'_ 0 , 17 I 1`1 1) E M C A L L 1 1 i:. '"1' a ::� � , S 9 12_ --- 0_10470 _T_­ V T _WI_REL_Es-S__'_SERVICES UI_AR_ P l...# 01 C1--_4`ARGEc*' a .� Cl::.L ... LAJL..AR P� --ION[::* CHAF*11'GE S 54.45 CEI._.LUI._Ar---1' I"VIONE (.J!'AF-_ZGES �21 1 a 7V 1.2; 5 N 8.1. - - ----- - ---- 53 1 /1 9 5 C) 1 t-) 7 LI A CE I W A V` E 1 A I [1 A I N T El\-I A N 1:7 MA I AL... TEF_ C' C) .97 -1 C C- 01 *­1 A 154 !�,-j `2 2_ (939 4 1 -.2 5 0 21 -42'5 'AMERICA',I I.... INEV4 SUPPLY- ....... TOWEL..C.) 6 3 ... E R 1C 1:*-- M -.3 v . .... ...... .3) MAT E F­,'t IF" I C r:':' 6 --6 1 95 MAINTENANCE MATERIAL. 2 MAINTENANCE MATERIAL-S 18.09 X .. a MAINTENANCE MATERIAL. 37.54 SAI E S T F--'B L. . O 0 F S T A T E 2. 44-- 85 n 6 101600 ',URNS SAL.ES' CO. MAINTENANCE MATE R I AL. 53.86 53.86 .- - .9 1 1 C j i ". flol X . OFF-- 1 *7' 1 �0 / . .. I - �-. I , .71 A 4,6(--)(--). X, raj J ( . 3 1'2/ 1 2/ 95 ll(-- 4-70 CARI-E e JEANETTE VEH I CL.!::. Al .... L.OWANCE 1.6.64 16.64 ,13 44 2'.'-'-** 9 0 9 12/1.2/95 l l0 5 0 '12 CARL SON q THFRESE lyl. TRAVEL. & TRAIN ING VOUCHRE2 f . Cfd CITY OF lvIAr--'LJ--W0OD P A G-3 E 3 � �' VEHICLE Al.-LOWANCE 12 /08 /95 0 IS 5 VOUCHER/CHE( REG I'll -ER .. .. .... ... .'F Rl 01) X.. 2 9 •1 ...... 3'.p CATCD • R 'EPAIF-l' & IvIAINT/VEPIICI.-E -7.57 e •7 E-7 VC.) U C H E'-- R TTEM 11 l.. M 1-731--7 FR D A N U M B E P,' I'JAl'-lE DE SCR IPT I ON AMOUNT AMOUNT ol - 77]L A WF,' -.-CjTT q _T' '� Ate ° L - � Tr-,'Pi T k-11P 4 G,, r 2'? 8 9 6 1. 9 5 030 660 AN I MAI C01 %%I*TR(-)I-- SE-I--,"V ICES INC*I*. ANIMAL. CONTROL. SERVICE1.3 No'vemffier 1995 • 9A-on45 17 4 C. A-5 ' 13 i;li 2'#-:') By cl? 7 1 J d .1. 22 c? 5 t -_ll 1 . r APPEAr-:ZANC1:-7 F'L-U',r.)' WA SHF .7 C' - 65.43 WASHES 2 0 67 86. 10 I f3 1. 211/12 1/ 5 0 A. C) 0 ARDEN SlIOREVIEW 1--IOSF::ITAL K-Q CtAPZE 288, . 65 20- E3. 6 5 i. • 9 5 ----- 6 CA TAP" Tr-� A - V'F-'F- -'- T R A I I 200. 00 2 0 't)� • 2r":' 9 C) C J.'J2 5 0616C 0 B A R R' ENGINEERING CC). PROJECT 95 12' ............ E373.00 E373.00 j 1`2 '9(- 1 '21 9 5 61.(?(--'6 BAUER BUII-T SUPPI-IES VEl--lICLE 148. 1.48.99 �: {(! i vi e T- b . 0 7 - 9 0 .2c -1 2� 27 Z-21 9 o 3 12/1.2/ 95 0 81 1510 BOHL, JOHN FOOD FOR K--9 35 ()o 3-51 211 4 1`921/12V 9 5 9 1.7 o BF'OTTEM. TRACY A., CONSUL..T. TR -G. r"ESSIONS 82. 60 8 2" 6 0 30i DERS --6 1 95 MAINTENANCE MATERIAL. 2 MAINTENANCE MATERIAL-S 18.09 X .. a MAINTENANCE MATERIAL. 37.54 SAI E S T F--'B L. . O 0 F S T A T E 2. 44-- 85 n 6 101600 ',URNS SAL.ES' CO. MAINTENANCE MATE R I AL. 53.86 53.86 .- - .9 1 1 C j i ". flol X . OFF-- 1 *7' 1 �0 / . .. I - �-. I , .71 A 15 C 9 C-) -F:* TRANSPORTAT I ON STANDARD C- . I Gl)-.19 MANUAL- 5. 00 12 12/12/95 C*OMM I SS I ONE " OF- 1 .2 1 5 15185C) 0 1\1 T I N r**-*. N TA I-- B A I-- I.- E T C 0 PM T F*-- 0 1:` CONC'ERTc 0 N 1 2 '2 4 � 6 0 0 J . '-, - riL-,v -r -FQ jam'' -Cfj---*-'- _.__ -._. .. . __.._- - .__ --- -.. - - � -- - ---.. _. _. __ ------- ----- -•--- -- -_. ...- ...-- ----_. .--- --- --�- -- 9 - .1 1*1 -.300 1. J I. J.'12 I/ Q 5 CRAIG W. & 'TRAINING 9. 4P:) VEHICL.E fJlll..'L...DWANCE 94 0-11 4,6(--)(--). X, raj J ( . 3 1'2/ 1 2/ 95 ll(-- 4-70 CARI-E e JEANETTE VEH I CL.!::. Al .... L.OWANCE 1.6.64 16.64 ,13 44 2'.'-'-** 9 0 9 12/1.2/95 l l0 5 0 '12 CARL SON q THFRESE lyl. TRAVEL. & TRAIN ING 7.50 f . Cfd VEHICLE Al.-LOWANCE 13.78- 2 1 E3 X.. 2 9 •1 J:.. f -)5 1' 12 3'.p CATCD • R 'EPAIF-l' & IvIAINT/VEPIICI.-E -7.57 e •7 E-7 15 C 9 C-) -F:* TRANSPORTAT I ON STANDARD C- . I Gl)-.19 MANUAL- 5. 00 12 12/12/95 C*OMM I SS I ONE " OF- 1 .2 1 5 15185C) 0 1\1 T I N r**-*. N TA I-- B A I-- I.- E T C 0 PM T F*-- 0 1:` CONC'ERTc 0 N 1 2 '2 4 � 6 0 0 J . '-, - riL-,v -r -FQ jam'' -Cfj---*-'- _.__ -._. .. . __.._- - .__ --- -.. - - � -- - ---.. _. _. __ ------- ----- -•--- -- -_. ...- ...-- ----_. .--- --- --�- -- 9 - .1 1*1 -.300 1. J I. J.'12 I/ Q 5 CRAIG W. & 'TRAINING 9. 4P:) VEHICL.E fJlll..'L...DWANCE 94 0-11 4,6(--)(--). 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OF PUBLIC SAFETY il- e- th- E 27180 00 00 16 T-f9 12/12/95 KCIC DUPL I CAl"I NG COST LEASE PMT 60 119.85 17 DUPLI (*%li'_)T I NG COST LEASE PMT 61,- 4.19 18 1*,(..JPI..-ICA-I-.[NG COST LEASE PI*1-1*' ("DC-1 74. 90 C00' I WO-7COST L.EA,(--:)*1:-:_*._ F.- 6() 169 .229 20 DUPLICATING COST LEASE PM T 60 108.74 D U PL I CA T I N G C 0 S T LEASE' PMT 6C. 56 0.66 22 DUP L T CAT _I 278C-) . 7]. 2J 1A.W'LICATING C*('.)ll3)T LEASE PIYIT 60 1.u1 . 120 9 _177 5 '2_' ?41 _r-ZE_I_NT-fARDT__^_ 'OMPANY E* Q U I P M F­ N1 26 - ' 27 '2-2 9 2-21 122/12/95 'j2'3 1. 5 7 0 ED MILLER • FLORISTS. •INC. 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WAT F � t »r n 1 0 .« _ -•e• _ n i? f 1 A. r' 1. r 1 I 5 9 5 0 t�iF LJ L' �+ i i T q CITY r O i' PROJECT t� 5- 1 1 +(� 950 f �� /�? 4 1 � 5� "y 0 (D y I «? «? I :I i 0 C 11 E C q 6 i I� ;j ; i I1 I i. I i e I I I , I; Agenda No. F__ R_ A.otlen y Council DATE: TO: FROM: SUBJECT: December 8, 1995 AGENDA REPORT Mike McGuire City Manager Sherrie Le Human Resource Director Proposed Settlement - LELS, Local 153 - Police Officers Endorses.. Modif ie - „.,..,. ReJ eeted, Dame I have attached the proposed three -year negotiated contract settlement between the City and LELS, Local 153. This settlement has been ratified by their membership. In addition, I have included the Bureau of Mediation Services Uniform Settlement Document. By Law, this must be presented to the City Council with the proposed settlement. Approval of this settlement is recommended. If you have any questions, please let me know. ,- tmc Attachments CITY OF MAPLEWOOD AND LELS LOCAL 153 - POLICE OFFICERS CONTRACT NEGOTIATIONS TENTATIVE SETTLEMENT December 8, 1995 1. Wages and Duration: Three -year contract; 3% added to base each year - 1996, 1997, & 1998 (No increase to longevity steps) 2. Deferred Compensation: Increase to $75 per month in 1996 and to $80 per month in 1997; remain at $80 per month in 1998 3. Funeral Leave - revise to be more consistent with Personnel Policies and other union contracts. 4. Add Meet and Confer language for ADA: 24.3 The Union and the City agree to meet and confer to discuss possible accommodations for "qualified" disabled employees as the need arises, consistent with the intent of the Americans with Disabilities Act. 5. Housekeeping Changes: 1. Delete reference to obsolete title of "Corporal" in Appendix A 2. Change "his" to "his /her" or some other gender neutral language in 9.2 & 9.3 3. Correct typos on page 2, section 3.9 (is;) should be (in) and page 5, section 7.7 (fair employment) should be (EEOC) 4. Delete 17.2 (no longer an "if' situation) 5. Change "MASTER LABOR AGREEMENT" to "this agreement" in Appendix B - Holidays 6. Change Appendix B - Vacation from "After 21 years" to "21 years and thereafter" 7. Add previously agreed to language on Voluntary Partial Shift Exchanges and Sick leave Conversion SUPPLEMENTAL WORKSHEET: OTHER FORMS OF COMPENSATION PUBLIC EMPLOYER: City of Maplewood EXCLUSIVE REPRESENTATIVE: L. E . L. S. UNIT: Polic Officers OTHER FORMS OF COMPENSATION NUMBER OF EMPLOYEES X OTHER COMPENSATION DOLLARS PER EMPLOYEE (A) NUMBER OF EMPLOYEES X NEW DOLLARS PER EMPLOYEE OVER BOX A (B) BOX A + B (C) NUMBER OF EMPLOYEES X NEW DOLLARS PER EMPLOYEE OVER BOX C (D) BOX C + D (E) NUMBER OF EMPLOYEES X NEW DOLLARS PER EMPLOYEE OVER BOX E (F) Uniform or Clothing Allowance No Change Payment for Additional Training or Education No Change Tool Allowance -- Call -Back to Work Payment No Change Stand -By or On -Call Payment No Change License Payment No Change Payment for Separating from Employ No Change Retirees Insurance Payments None --- - - - - -- -- - - - - -- COLUMN TOTAL ENTER BOX 12 - - - -- — COLUMN TOTAL ENTER BOX 22 - -- COLUMN TOTAL ENTER BOX 35 - - - - - -- — -- — - - - - -- COLUMN TOTAL COLUMN TOTAL COLUMN TOTAL ENTER BOX 45 ENTER BOX 58 ENTER BOX 68 5-18-94 AFSCME UNIFORM SETTLEMENT FORM PUBLIC EMPLOYER:._ v Of Maplewood EXCLUSIVE REPRESENTATIVE: L . E. L . S . Local #153 UNIT: Pol i cg Off i rs Base Year [ Fi r st Year of Contract 1 - 1 - 95 to 1 - 1 - 96 to 12 - 31 - 96 Dates 1) - - Dates 2) Base Wage 5) 1 New $ by Wage Schedule Insurance 62) 0 Base Dental Improvement 14) 17.W_64 Insurance 53) 821.58 insurance 63) New $ by Wage Schedule New $ for Life 0 _ Insurance 54) Movement 15) 3.7 , 679.24 Base Social Security New $ Social Security Contribution 5A) 94.453.63 Contribution 15A) . 5 - 7 - O Base State or Base Deferred New $ State or Local Retirement Contribution 5B) 5 5 , 314_ Local Retirement Contribution 15B) 3. 347.45 Base Medical Base Deferred Compensation 34) 27.900 ,_ New $ for Medical Insurance 6) 7 insurance 16) 0 Base Dental New $for Other New $ for Dental Insurance 7) 821.58 Insurance 17) __. Base Life Forms of Forms of Compensation 12) N0 Chan Compensation 22) N0 Changes Pe New $ for Life 0 insurance 8) 205.53 Insurance 18) 2nd Year Base Second Year of Contract (if apRli__ cable) Dates 3) 1 -1 -97 to 12 -31 -97 Base Wage 28) 1, 271, 728 .64New $ by Wage Schedule improvement 37) ,151.86 New $ by Wage Schedule Movement 38) 43.693.92 _ Base Social Security New $ Sociai Security Contribution 28A) 97.287. 24Contribution 38A) 6.261 _2f1 Base State or New $ State or Local Retirement Local Retirement Contribution 28) 5 3 .44Contribution 38B) 3.666.69 Base Medical Insurance 29) 7. Base Dental Insurance 3o) 821.58 Base Life 205.53 Insurance 31) New $ for Medical Insurance 39) New $ for Dental Insurance 40) 0 New $ for Life 0 Insurance 41) 3rd Year Base Third Year of Contract (if applicable) Dates 4) - 98 to 12 - 31 - 98 Base Wage 51) 1 $ by Wage Schedule improvement 60) 39.296.41 New $ by Wage Schedule Movement 61) .-3 n - AS7.O4 Base'Social Security New $ Social Security 5,369 Contribution 51A {._ .1.(In., 9 n 1 _; ._8 6 Contribution 61 A) Base State or New $ State or Local Retirement Local Retirement Contribution 51B) 58,682, 64Contribution 61 B) *1 .144.22 Base Medical New $ for Medical Insurance 52) 7.766.84 Insurance 62) 0 Base Dental New $ for Dental 0 Insurance 53) 821.58 insurance 63) Base Life 205.53 New $ for Life 0 _ Insurance 54) Insurance 64) Base Shift Differential 9) N/0 New $ for Shift Differential 19) N 0 Base Shift Differential 32) N/0 New $ for Shift Differential 42) 0 Base Shift Differential 55) 0 New $ for Shift D 65) 0 Base Extra- N/0 New $ for Extra- N/ Base Extra -* N/0 New $ for Extra- 0 Curricular 43) Base Extra- 0 Curricular* 56) New $ for Extra- Curricular 66) 0 Curricular * 10) Curricular 20) Curricular* 33) Base Deferred New $ for Deferred Base Deferred Comp ensation 11) 26,040. 25 P rr New $for Deferred Compensation 21) , Base Deferred Compensation 34) 27.900 ,_ New $ for Deferred Compensation 44) 1.860 ,_, Compensation 57) 29.760 _ Compensation 67) 0 Base Other New $for Other Base Other New $ for Other Base Other Forms o f New $ for Other Forms of Forms of Forms of Compensation 12) N0 Chan Compensation 22) N0 Changes Pe Forms of Compensation 35)N 9_ Forms of Compensation 45) Changes No Change 5 Compensation 58) _ 9 Compensation 68) 0 Total New $ Change Total New $ Change 46) .67 Total New $Change from Baseline 69) 78,696.70 from Baseline 23) LS., - IS, from Baseline . 93, 9 633 % Change 6.03 % Change ° from Baseline 47) 6.40 /° % Chan Basel 70) 5.22 ° /° from Baseline 24) % Base Year Total First Year 1 504 932.9 Total Baseline 13) 1 *419 .289. 83$ Settlement 25) = �._._. Base Year Total Baseline 36) , 462 , 683.27 Total Second Year $ Settlement 48) 556 s Base Year Total Third Year Total Baseline 59)1 507 , 322. 91$ Settlement 71) 1,586 , 019.6 Lump -Sum Payment 26 0 Lump Sum Payment 49 0 Lump Sum Payment 72 *Applies to education %Increase over 0 %.Increase over 50) 0 %° %increase over Baseline 73) 0 % units only. Base line 27) % Baseline 5 -18 -94 Action by Council: To: City Manager Michael McGuire Endorsed Modi From' Director of Publ Safety enneth V. Collins !� e y fied Subject: Application For Liquor License - David E. Chaney R ejected .„ Date. December 5, 1995 Date Introduction David E. Chaney has applied for an intoxicating liquor license for 3069 N. White Bear Avenue (Chi- Chi's ). Background An extensive background investigation has been done on Mr. Chaney. He has no known contacts with the police, and we cannot find any evidence that he holds a l i q u o r 1 i c e n s e i n- a ny o t h e r e s t a b l i s hme -n t - -- i- n - -t-h- a - - - -S ta- t-e---- o -f - -M i- n -n -e-s o f a. Recommendation After conducting a thorough background investigation on this individual and having a discussion with him, I do not find any reason to deny his application for an intoxicating liquor license. Action Required Application for intoxicating liquor license to be submitted to the City Council for their review and approval or denial. KVC:js cc City Clerk Liquor File 95- 018676 i C of MAPLEWOOD f A. PUCAnON FOR IATOMUMG LIQUOR LICENSE s U � '!'M.S LP'PL1GlT'10N BEAM EE iVBINQT?ED IN DUPLICATE. please do not nse initial s . Wh otry ah aD lmowiayly sad wi)fully falsify the aarwan to the followiat questionnaire ah&M ' be ' de=ad pBty of perjuI7 and ahA be pawed own ' ly. "Svvit j the f4owize gwtom 6 APP l COM AsIl be vvem d as follows: For a Cor- ' porstian ome offiw albs execute this application for AM tffitart„ directors and stockholders. For a part- bershfp ooe od tae 6 APPUCAMS" 4hall tsecuts this applkation for ail been of the partae %m . P n1 E1tE Y QUESTION MUST INE ANSWERED L � as ',� (lsdi�id►u� owav oar � pattatr) for and fa behalf OL !� F Iereby apply for as _ "t Intolhatia Uquor Ueme to be lmtsd at 3 PAO EWC A AF- 00 �,.. it the City of 1(:"E (mve addmas aAd kcal Amription) f 3dapleVo0d, County of 8amseY, State Of ldiaaesota, fa aocordMce with the provisions of Ordinance No. !S of ]daplrwood. • I Give applicants' dato od bbih: (Day) ('Ym S. The residence for eacb of the applicants named bertin for tht past live yeas 3s as follows: 3r -2 -e v 6 j40411 3 d. Is the applicant a dthea of the Valtad gutes� If sa?uralised state date sad plsoe of bAbraiss - 2t a OWTO SM ar }yip, state Ip bduiung satursBution of sash officer or partner. ii. '!'be lesson �rb4 ax=w this woimt=to :tha v d w use's San zwne mitt addmts..�. Y-11f V { �� P40 SS q3 3 V -12 3 Le N Est oeroP�stiaas have WUUmt and asaw3ates in this appli:ation fonowW for the past eve years? V AA .J ow • Z. ff partacr:hfp, state acme ad addrsst ed emb partner u. «�,� data ar .�, �! �I L � z asa s� .a�a �e la�e� ,.mom: �.as��.a �.,st.:s:.�Ot IAIA L WD !f . robsraiary.r Wm eayore�Oe..o,b — Im I�--17 � r , eYl aata�e an iddrois of an ol5cvs, directaa and strov um cboldes and the number of aharea hold by rich . • If incorporated under Om bws of another state, b oorperatioa s idmized to do business h this State? 4 t�L Xumber of etrtmcatc of sothorits S 1t this application b for a new Corporation, b elude a certified copy f IlrUclas of Into DY rporatioa and By-laws. !. On what !soar is tbt eta t .belted, w to be located? eftmm-m�l !• If operating Bader s soling ordir gaze, bow it UW laratima of the banding classified Is the ImBdin j located wfthin the prescrfbed area for such Hum? 30. Is the atablishment located tear an aa�e�r, apples, srtf "ty, church, grade or high school? lmlt . Matt tht a� rosfau . DD to distance of the establishment from such school or chu 11. scats aarue and ,aarai .r o.ner of DnDdiat —.��E ��GL bas name of bu0diag any eanntctkm, df»clly or fa- lirwci�, trfl� a�plkaot i 3t An the tars a the above propertJ helfagvta t? Is. state Whether MOW ; N7 of Uk araoeki. h his Ilea k" o+DP � t tetr hsd ae appljeat3on f or a Llqum ;Lk m njwW by an nvnWpaty gir State avtha ft e " if so sivt date and detaD.s wow I!. Bas - the applicant, ee any ad his &*&=iatee In this application, au the livt . slag Years Wdiate?y rawmag this appa3cattao over had a suase older the XiaAosota Liquor Control Act nnobsd for an VwAtion of Inch laws W focal ee ; if so, IfV0 date and detail 1830 E. MaplewccJ, :•`~= 5509 I& State whether applic,aat, off. spay of kh woaiates to thin appl;eation, during that past !!ve yean vat ever eoavicted of any tfgvor Law TkUtlons or say cdme in this slat,., or'any other state, or .trod.? Federal laws, sad if ao; give data sad detail IL L appL'cut, or say of his a330e3stes in this tpphcatlon, a member of. the soveraiag body of the municipality is wbich this liemse it to be issued? If ao, in what opacity? 17. State whether any person other than applicants has any right, title or interest is the furniture, &turn, or equipment in the pr+m Im for which license is applied, and if so, give acmes and details It. Have applicants any interest whatsoever, directly or indirectly, In any other liquor establishment Im the State of Minnesota? Give name and ddra a : of such establishment 19. Furnish the a mes and addresses of at lest three business references, including one bank refer- "Ce. !G. Do you possess a retAn deAv's fdentilicit,;= Band issued by the Liquor Control Commissioner which wM expire December 31st .of this year? Give number of dam! 21. Does applicant lams U WM btazimUng liquor to other than the consumer? .LQ 2L Matt whether applicant Was& 10 powers, Operatt or permit the possession oc operation of, on the licensed peeaiirset ee im any room adjoining the licensed premises, say 13ot nwhine„ dice, =sm- bli dfrkk aAd appa*at"M ev- ;*n. Mt any .7a blirs th . !a. An the premiam am sacupied, or to be *oeupkd, by the app,;caa! entirely aeparste and exclusive from any other business ettablishmmt? fl: state trade "me to be e 26. State same of yerson that w'Q) Operttt ttotL 26. Give )'ederal Regan Liquor Draler's Tax Stamp Number, / . If off' sale bourse bbl aM1W tor, do y ou intend to &fiver liquor by vahirle? Ii to • BUte anmbc of sootor o&kh pc=lts tatued b7 Uquor Control C=mluj=a for easrsnt ens t8. If Too arc boDdint a sew W&4 fer the PuWw for which ta3s application h mad �_ t , plaaae submit plans and spoemcattona with the amucatioo. ' ' 290 !�'aaadnj od the o�e►a:t?v at taia be WE be ar follows: N X nrslsh a personal lisAU statem at with this app73cation. If a partaan ip, furnish financial State- . aaeat os arch partner. - S1. Cive description of ty" of orperstioe if this is as oa -tale 33ceaae a liCAUCt LL Whether PP � cock- taa jounce, nit* elub, nvlaumt etc 's tpecifyiat eapadtY by Dumber Of evstoMen as d any other 22. What previms expeAtem have you kad in the operation of the type of business described fa the M • answer to No. 81 above _�,��._ Q S A L, L -(q V A V, A L10 A n in 23. ApplicAnt, and his associates in this application. WID itrktly comply with all the laws of the e f of the snvnicipal�ty; a Stn t of 11innesota joy cn1'r1g tht taxation 8"d the sak of %toxfcatiss li • s Promujra1ed by the Uquor Cowtml Cornmissioner; and all ordir auor ' �"utes and n c rer & hereby eYri3ty that I have read U* toy nd d are true Of zany o�r►D kaos� �i �utst3oas and that the ani�v said gv�stioas "O.,OL Subwftvd and sweim to before the a& App ' t) say of. 0 .60 THIS APPLICATION JIU BE / rC*MP"IED VMV FOUR CRECK POR THE !FIRST LICENSE PERIOD. Maplewood, sAN 551109 CH1- CHI'S, INC. OFFICERS r Lawrence J. Ramaekers, Chief Executive Officer 1404 Brain's Way Rochester Hills, MI 48397 (810)652 -9253 SS# 1.06 -28 -7246 DOB: April 14, 1938 POB: Lackawanna, NY Ca John Gordon McGregor, President 4.00_ N. Flagler Drive West Palm Beach, FL 33401 - (407)835-1-608 SS #377 -11 -5685 DOB: July 6, 1945 POB: Toronto, Canada -PI Ze4l ' Todd Eugene Doyle, Secretary 14249 Mango Drive Del Mar, CA 92014 (619)792 -0857 SS# 565 -84 -2048 DOB: November 28, 1961 POB: St. Pet ersburg , FL Sf 1 e, rl ' Robert T. Trebing, Jr., Vice President — 28.682 Vista Ladera • Laguna Niguel, CA 92677 (714) 364 -2614 SS# 551 -88 -1920 DOB: December 18, 1949 POB: Elgin, IL , ,S 1 Judy A. Moss, Assistant Secretary -- 8612 Cotswald Drive Louisville, KY 40258 (502)933-3622 SS# 404 -74 -7167 DOB: January 30, 1951 POB: Warrenton, VA • Robert D. Gonda, Treasurer .� .5 11052 Wickford Drive Santa Ana, CA 92705 (714) 838 -1149 SS# 115 -40 -1275 DOB: April 2, 1952 POB: Ithaca, NY CITY OF MAPLEWOOD 1830 E. County Road B Maplewood, Minnesota 55109 APPLICATION FOR SUNDAY LIQUOR LICENSE 4 Da �.; �a,r� C11ahc ,doing business at 30(�j WA��c 2& Ave � AILL;,; 5 jQ q ,under the business name of Olt ; - i I f - tt - q hereby make application for a license to sell liquor between the hours of 5:00 A.M. and 1:00 A.M. on Sundays at the -above location. , I hereby certify that meals are served and will be served on Sundays,. at this location, that t for 30 or more p ersons at one. time, and that I presently hold there is table seating capacity p an on-sale liquor y license issued b the City of Maplewood. The seating capacity at this location is ' 22Z Sign ture of Applicant k1 je �4, Address �� kip it taw �' 3 �c� to"t &Ot� � S Date License Fee is =200.00 per year. License Year is January 1 through December 31 LICENSE FEE PAID RECEIPT NUMBER LICENSE NUMBER Af)IfI:D• CERTIFICATE OF INSURAN �`� t,' yon '�" .. .,.,�� A PRODUCER 24 MARSH & MCLENNAN, INCORPORATED 4225 EXECUTIVE SCE, SUITE 1200 LA JOLLA, CA 92037- -1480 INSURED CH I -CH I ' S, INC. FAMILY RESTAURANTS, INC. 18831 VON KARMAN #400 - IRVINE, CA 9271 li/ THIS .CERTIFICATE IS ISSUED AS zAiM9ARfERbF INFORMATION ONLY AND CONFERS. NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. COMPANIES AFFORDING COVERAGE COMPANY A ` LETTER N UNION FIRE I COMPANY B LETTER _ INSURANCE C OMPANY OF PENNSYLVANIA COMPANY C LETTER COMPANY D LETTER I COMPANY E I LETTER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS O CERTIFICATE MAY BE ISSUED. OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYpE OF INSURANCE POLICY NUMBER LTR POLICY EFFECTIVE POLICY EXPIRATION LIMITS DATE (MM/DD/YY) DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ 500100 -+ c A X COMMERCIAL GENERAL LIABILITY RMGL3 1 9 --99 -- J7 ..� PRODUCTS COMP / IZl 1 (Z1 1 �� 1 i . �.� 1 �Er — OP AGG _ — _ __ ._ .._______.___ -_ .._� $ X CLAIMS MADE OCCUR. PERSONAL & ADV. INJURY - $ 5 00 , 000 T OWNER'S & CONTRACTOR'S PROT. EACH OCCURRENCE - - $ 500100 L 1 QUO R -.. L E C A L..._ __. FIRE DAMAGE (Any one fire) $ 50, ._.X LIABILITY MED. EXPENSE (Any one person) $ j AUTOMOBILE LIABILITY COMBINED SINGLE $ _.. . ANY AUTO i R M C A 14 3 -� 7 0 -- 3 � LIMIT_ 1 / 1 / i 1 , 1 ` � ..� 1 l �i ^. _ . .....__.._... _- - - - -- ...1 :.y 00 0_ ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS Per person) HIRED AUTOS BODILY INJURY NON -OWNED AUTOS (Per accident) GARAGE LIABILITY PROPERTY DAMAGE $ EXCESS LIABILITY $ 500,000- EACH ..__ -- -_ - - - OCCURRENCE _ .___ -. _ ..__- .- A UMBRELLA FORM RM r 19 -99 -5 01 12/ gFj AGGREGATE $ 500, OTHER THAN UMBRELLA FORM STATU L IMITS WORKER'S COMPENSATION B RMWC017- 00--88 01 /01 /96 12'/'31 /9E EACH ACCIDENT $2, _000, 000_ AND DISEASE- POLICY LIMIT sag 0' - � EMPLOYERS' LIABILITY DISEASE -EACH EMPLOYEE $ � 1 0 O OTHER * PRECEDED BY EARLIER TERMINATION OF LEASE. DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES /SPECIAL ITEMS OBCH046 CH I --CH I " S 4403 3 009 WHITE BEAR AVENUE, MAPLEWOOD, MN ADDITIONAL INSURED ATIMA: DAVE CHANEY CERTIFICATE HOLDER CANCELLATION j SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE 1 08CH0463 EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO CITY OF MA PL.EWOOD MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE I 1830 EAST COUNTY ROAD B LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR MA PLEWOOD MN 55 109 LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25-S (7/90 ) ©ACORD CORPORATIO 19 90_ AGENDA NO. F AGENDA REPORT TO: City Manager FROM: Finance Director W� A ction by nuns: A 12 JRcJecte Da PJ iI` a�rwi� RE: DENTAL SELF - INSURANCE FUND BUDGET CHANGES DATE: December 11, 1995 PROPOSAL It is proposed that the 1995 Budget for the Dental Self- Insurance Fund be amended to estimated revenues of $55,455 and estimated expenditures of $61,960. BACKGROUND The revenues and expenditures for the Dental Self-insurance Fund are very dependent on the number of employees and dependents that enroll for coverage and the amount of dental work that they have done. Both of these factors have been higher than anticipated in the budget projections. The attached financial statement indicates the original budget, actual revenues and expenditures through November 30, estimated December transactions along with a revised estimate for the year. It J's projected that total revenues will be $55,455 ($2,315 above the budget) and expenditures will be $61,960 ($8,88,0 above the budget). These two factors combined are a negative budget variance of $6,565. The dental self- insurance policy period is October 1 through September 30. Near the end of each policy period financial projections are made for the fund. and dental benefits provided are reviewed. Dental premiums and benefits cannot be changed at this time because we are in the middle of a policy period. Also, the current budget variances may be reversed by favorable budget variances in 1996. RECOMMENDATION It is recommended that the 1995 Budget for the Dental Self- Insurance Fund be amended to estimated revenues Of $55,455 and estitnated expenditures of $61,960. C:\WPW1N601AGN\DENTAL95,1t1t'PD CITY OF MAPLEIEI OOD, MINNESOTA Dental Self- insurance Fund Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Actual Thru 1995 Budget Nov. 30, 1995 Dec. Est. Re -est. r-- �----r +---- ---r -r--, "W-- r-- --- --- r--- -r ---I --- --- r--- ---- -- --- - ---- --- r -- - --1 Revenues: Premiums I nvestment Interest Total revenues Expenditures: Claims Paid (Plaim Refunds) Claims Fee - 7.0% Annual Consulting Fee Plan Documents Investment Management Fee IBNR Adjustment Total expenditures Excess (deficiency) of revenues over expenditures 52, 350.00 49, 612.26 4 53, 775.00 790.00 -rrrr -- --rrw- -- ----- W, 1 125.41 --- --- -- - 1 1 680.00 53,140.00 - ----- --r-�---ri�r-rrrr� - r-- 51,166.85 rr---- -rs--r- - --r-i r- r--rr-�r-- r- -- -- -- 4 r- -rr- - -rr -- rrr-- rr- r-- rr-- - -- --I 55 rr--- r- -r-rr--r---rri 49, 320.00 50, 805.32 6 57, 510.00 0.00 0.00 0.00 0.00 3 3 375.45 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 90.00 133.13 11.87 145.00 0.00 0.00 O.00 0.00 53, 080.00 54, 868.00 7,092-00 ---- - --- - ---­ ----------------- - --- -' r r-- r-------- -r---. 60.00 (3 (2 61, 960.00 (6,505.00) Fund Balance at beginning of y ear 19 18,550.28 14 18,550.28 Fund ba (d - ending - r------- r-- r- r-- - - -r -� ri.r--- 19 sriaaasa ss .rsr.� aas ri.aar...r..s.. -..r r.ss�r� �...raaaa:.s�rss..r� r------- r-- i- .. --- - -------- 14,849.13 r� �raas.r<srrs� sss ssa...�.rr - --- rrrrrrrrr rrrr- 12,045.28 a - aa asr• - sss� as srrar•.rsss sas.ir�a��ar..aa� rr---- r- rrr- a - -r -� 12,045.28 ^�ssarr.rrs - ate - - AGENDA NO. Action by Council AGENDA REPORT TO: City Manager FROM: Finance Director Endorsed - - -- Modif i ed.�.�.._. Rej eoted�,.�� Date RE: FINANCIAL TRANSFERS FOR UNASSESSED UTILITY IMPROVEMENTS DATE: December 11, 1995 Transfers are made annually from the Sewer Fund and Water Fund to the Debt Service Funds to amortize the cost of unassessed water and sewer improvements over the terms of the bonds that were issued to finance the improvements. When the tax levy for 1995 was adopted, reductions were made in the debt service tax levies for the anticipated transfers scheduled for 1995. Therefore, the following transfers are recommended: $ 6,570 Water Fund 2,240 Sewer Fund 22, 650 Water Fund 2. 9.130 Water Fund $60,590 rb 1979 Bonds (316) 1979 Bonds (316) 1988 Bonds (318) 1990 Bonds (322) C: \W PW 1 N60 \AGENDA \TFER UTL.95 F-- 7 TO: City Manager FROM: City Clerk MEMORANDUM Aotion by Co oil : ftdorse Modifie e J ected . Date RE: 1996 ON -SALE, OFF -SALE AND CLUB LIQUOR LICENSE RENEWALS DATE: December 12, 1995 APPROVAL OF 1996 ON -SALE LIQUOR LICENSES RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On -Sale Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 1996, with approval granted herein subject to satisfactory results of required Police, Fire and health Inspections: Christopher Flesner Vince Valdez Applebee's Ciatti's Italian Restaurant 2112 Maplewood Mall 1900 E. County Road D 3001 White Bear Avenue Eugene A. Beaulieu Paul J. Mateyka, Jr. Beau's Food & Spirits Deans, Inc. 2289 E. Minnehaha 1986 Rice Street Stephen Yantes Raymond R. Emerfoll Bleechers Garrity's 2220 White Bear Avenue 1696 White Bear Avenue Tom McDonough Michael Gengler Chalet Lounge Gulden's 1820 Rice Street 2999 N. Highway 61 Richard M. Auth i er Harry S. Given, Jr. Champps Keller Clubhouse 1734 Adolphus 2166 Maplewood Drive David Chaney Roger T. Claussen Chi -Chi's Restaurants Keller Lake Lounge 3069 White Bear Ave 2280 Maplewood Drive Martin E. Mongoven Gregory Tulgren Chili's Restaurants M. T. Pockets & Co., Inc. Southlawn & Beam 780 East County Road B Adeline Benjamin Maplewood Bowl 1955 English Street Ronald Ringling Maplewood Inn 1730 E. County Road D David Sincebaugh The Olive Garden 1749 Beam Avenue Gerry L. Walton Red Lobster Restaurant #283 2925 White Bear Avenue Mark Weinand Red Rooster Liquor Lounge 2029 Woodlynn Greg Kuhns Smi 1 ey' s D.G. Burgers 2425 Highway 61 Thomas K. Buckley The Bird 2025 White Bear Avenue Club On -Sale Liquor License: Joseph Moos North Maplewood Lions Club 1310 Frost Avenue Harlan Johnson Loyal Order of Moose 963 1946 English Street Wine On -Sale Liquor License: Mr. Singh & Mr. Pal Taste of India 1745 Cope Avenue APPROVAL OF 1996 OFF -SALE LIQUOR LICENSES RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following Off -Sale Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 1996, with approvals granted herein subject to satisfactory results of required Police, Fire and health inspections: Todd Norman Gary Hanscom A -1 Liquor, Inc. M.G.M. Liquors 19 Century Avenue So. 2950 White Bear Avenue Arthur Mark Stein Marvin C. Koppen Laber' s Li quors Party Time Liquor 1730 Rice Street 1835 E. Larpenteur Ave. Wendy Lauber Gust R. Sarrack Maplewood Wine Cellar Sarrack's International Wine & Spirits 1281 Frost Avenue 2305 Stillwater Road AGENDA NO. &...Ir AGENDA REPORT TO: City Manager FROM: Finance Director odlo— RE: RESOLUTION ADOPTING BUDGET FOR 1996 DATE: December 11, 1995 PROPOSAL Action by Council: Endors a d..,. Modified.. Rejected... Date It is proposed that a resolution be approved to adopt the budget for 1996. According to State law, this must be done at the conclusion of the public hearing. BACKGROUND On August 23rd a special City Council meeting was held to review and discuss the 1996 Proposed Budget (see minutes attached). At the conclusion of the meeting, preliminary approval was given to the proposed budget. On December 9th a public hearing was held on the 1996 Proposed Budget. BUDGET ADOPTION The attached resolution should be approved to adopt the 1996 Budget. (The attached resolution includes amounts based upon the original proposed budget.) P AFINANCE \WP \AGN \ADOPTBUD.96 RESOLUTION ADOPTING A BUDGET FOR 1996 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 1996 is hereby adopted as outlined in the following summary: OPERATING RUDG _ Estimated Balances 01/01/96 $ 10,129.020 Revenues 20 Net other increases (decreases) 415,710 Expenditures __90, ?46.,.2.7_Q Estimated Balances 12/31/96 $ 10,259,190 CAPITAL DEBT IMPROVEMENTS SERVICE RUDGFT RUDGET_ $2,272,760 $9,424 3,298,120 2 1,309,820 5 ,33�4 T 5.5D 926,520 � $1,546,150 P330919 $4,387,264 BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 1996 Operating Budget: GENERAL FUND: $ 418,060 826,870 520,140 1,681,510 996,930 5,298,740 1,747 $11,490,230 City Clerk Community Development Finance General Government Parks and Recreation Public Safety Public Works GENERAL FUND TOTAL DENTAL SELF - INSURANCE FUND: ENHANCED 911 SERVICE FUND: RECYCLING FUND: RECREATION PROGRAM FUND: COMMUNITY CENTER FUND: SANITARY SEWER FUND: WATER FUND: V.E.M. FUND: DATA PROCESSING FUND: PAYROLL BENEFITS FUND: 51,070 11,650 212,150 430,820 1,487,710 3 631,110 384,310 319,740 2x54 0 $20,746,270 General Government Public Safety Community Development Parks and Recreation Parks and Recreation Public Works Public Works Public Works General Government General Government TOTAL OPERATING BUDGET APPROPRIATIONS PAFINANCE \WP \AGN \AD0PTBUD.96 BE IT FURTHER RESOLVED that the expenses for the Community Center Operations Fund may exceed the appropriation provided that the net loss for 1996 is less than $23,610. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 1996 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS FUND OPEN SPACE LAND ACQUISITION FUND PARK DEVELOPMENT FUND PUBLIC IMPROVEMENT PROJECTS STREET CONSTRUCTION STATE AID FUND TAX INCREMENT FUND WATER AVAILABILITY CHARGE — NO. ST. PAUL TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $ 1 1 695,570 501,430 691,260 2,385,990 1,100 59,160 $5,334,550 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 1996 Debt Service Budget: $6,355,000 Principal 1, 930, 900 Interest 5,840 Paying Agent Fees 21,820 Interest — Interfund Loans _ 16,700 Investment Management Fee $8,330 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. P: \FINANCE \WP \AGN \ADOPTBUD.96 BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts within a department budget or within a non- departmental expense category, within a fund, shall only require the approval of the City Manager. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse or and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. P:\FINANCE \WP\AGN\AD0PTBUD.96 CITY COUNCIL/MANAGER WORKSHOP OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 6:00 P.M., Wednesday, August 23, 1995 Maplewood Room, City Hall MINUTES A. CALL, To ORDER The Council /Manager meeting of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order by Mayor Bastian at 6:06 p.m. B. ROLL CALL Mayor Gary Bastian Councilmember Sherry Allenspach Councilmember Dale Carlson Councilmember Mary Koppen Council Member George Rossbach Present Present Present Present Present Others Present: City Manager Michael McGuire Director of Finance Daniel Faust C. APPROVAL OF AGENDA Mayor Bastian moved that the agenda be approved as amended: J -1 Update on recruitment for Assistant City Manager position J -2 Closed session on Emoloy.,ee Disciplinary Action. The motion was seconded by Councilmember Carlson and was approved. Ayes: All D. BUDGET OVERVIEW City Manger and Finance Director Faust presented a summary of the proposed 1996 Budget. There was discussion about the status of the 1995 Budget Objectives. City Manager McGuire indicated that status reports had been prepared by department heads in May. Additional status reports would be prepared in September or October and after the end of the year. The year -end report will be given to the council. Some council members indicated that some of the 1996 Budget objectives could be improved. City Manager McGuire suggested that the objectives be discussed at a management retreat early next year. 1 E. AMBULANCE RATES FOR 1996 Following some discussion, Councilmember Carlson moved t Resolution No 95- 0893A be adopted as presented. The motion was seconded by Councilmember Koppen and was approved. RESOLUTION ADOPTING 1996 AMBULANCE RATES WHEREAS, the City of Maplewood is authorized to impose reasonable charges for emergency and paramedic ambulance services by Minnesota Statutes 471.476 and by special laws (Chapter 426, Laws of 1975, and Chapter 743, Laws of 1978); and WHEREAS, the paramedic ambulance services are partly financed by property taxes; and WHEREAS, it is fair and reasonable to charge non - residents a higher rate than residents for services rendered; and WHEREAS, it is fair and reasonable to charge for services rendered based upon the distance a person is transported and by type of services provided; i.e., basic or advanced life support services as defined by Medicare. NOW, THEREFORE, BE IT RESOLVED, that the following charges shall be effective January 1, 1996: Residents Non - Residents Base rates: Basic ambulance services $255 $280 Advanced life support ambulance services $495 $545 Rate per mile transported $7.20 $7.20 BE IT FURTHER RESOLVED, that there shall be no charge for services rendered when the patient is not transported, when the patient is transported to the detoxification center, or when the patient is transported in a squad car. BE IT FURTHER RESOLVED, that if more than one person is transported, the ambulance charges will be pro -rated between the people transported. Ayes: All F. ORDINANCE TO SET RECYCLING RATES FOR 1996 (First Reading. Following some discussion, Councilmember Carlson moved that first reading of the ordinance to set recycling rates for 1996 be approved to increase the recycl charge effective 1 -1 -96. The motion was seconded by Councilmember Allenspach and was approved. 6 ORDINANCE AMENDING THE MAPLEWOOD CODE FOR WASTE MANAGEMENT AND RECYCLING CHARGES The Maplewood City Council hereby ordains as follows: Section 1. Sec. 16 -58 is hereby amended to read as follows: All residential property shall be billed $3.60 per unit per quarter for solid waste reduction and recycling. Section 2. This ordinance shall take effect January 1, 1.996. Ayes: All G. ORDINANCES TO SET SEWER RATES FOR 1996 .First Readingl Following some discussion Councilmember Koppen moved that first reading of the Ordinance to set sewer rates for 1996 be approved to increase the sewer rates effective 1 -1 -96. The motion was seconded by Councilmember Carlson and was approved. THE COUNCIL OF THE CITY OF MAPLEWOOD DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Chapter 28 -21 is hereby amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: (1) The quarterly residential rates shall be: Single- Family Dwelling $36.60 Townhouse 36.60 Duplex 73.20 Condominium 36.60 Mobile Home 36.60 Apartment 29.30 (2) Non - residential rates shall be $1.83 per 1,000 per gallons. Non - residential sewer service charges shall be a minimum of X7.70 quarterly per sewer service connection. 3 (3) The rate for properties used jointly for residential and commercial purposes that are not metered separately shall be billed at non- residential rates. (4) In respect to property which shall be connected with the City sewer system for the discharge and disposal of other residential, commercial or industrial sewage rates, or any waste unusual in either character or amount, then in addition to all applicable charges hereunder, the City Council reserves the right to impose such supplemental sewage rate charges as said City Council shall determine as reasonable and warranted on the basis of all relevant factors. Section 2. This ordinance shall take effect and be in force beginning January 1, 1996. Ayes: All H. DATES FOR PUBLIC HEA RING ON PROPOSED 1996 BUDGET AND PROPERTY TAXES After reviewin g the schedule, Councilmember Rossbach moved that (a) the initial hearinq be scheduled for 9:00 a.m. on Saturday, December 9, 1995; (b) the c ontinuation hearing (if needed) be scheduled for 5:00 p. m. on Fri December 1995 and c the final hearing to adopt the tax levy and budget be scheduled for 7:00 p.m. Monday, December 18. 1995. The motion was seconded by Councilmember Koppen and was approved. Ayes: All I. ADOPTION OF PROPOSED PROPERTY TAX LEVY PAYABLE IN 1996 Councilmember Carlson moved that Resolution No. 95 -0893B be adopted as presented. The motion was seconded by Councilmember Koppen and was approved. RESOLUTION PROVIDING PRELIMINARY APPROVAL OF A PROPOSED TAX LEVY FOR 1995 PAYABLE IN 1996 WHEREAS, State law requires that the City Council give preliminary approval of a proposed tax levy for 1995 payable in 1996 by September 15, 1995, and 4 WHEREAS, the Cit Council has reviewed the Proposed 1996 Bud and has determined the amount of the proposed tax lev pa in 1996 which is the maximum amount that will be levied, and WHEREAS, the proposed propert tax lev certified must be after the deduction of the homestead and a credit aid ( HACA), and WHEREAS, the 1996 HACA for the Cit of Maplewood is $1,530,084. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA THAT the proposed tax lev for 1995 pa in 1996 in the amount of $8,572,900 less $1,530,084 for HACA is hereb g iven preliminar approval. J. OTHER BUSINESS A. UPDATE ON RECRUITMENT FOR ASSISTANT CITY MANAGER Cit Mana McGuire provided an update. J2. CLOSED SESSION ON EMPLOYEE DISCIPLINARY ACTION Ma Bastian moved to go into closed session to discuss Emplo Disc,i rnary Action at 8:05 p.rn, The motion was seconded b Councilmember ,p.. Rossbach. A All Councilmember Carlson moved to go -back to public session at p.m. The motion was seconded b Councilmember Rossbach. A All 1 I. ADJOURNMENT The meetin was ad at 7:00 p.m. CAWPW1N60\CCMGRMTG\8-23.M1N rJ AGENDA NO G-W / .otion by C o =� i l AGENDA REPORT Endorsed,�..� Modifi Rejected, Date TO: City Manager FROM: Finance Director A RE: RESOLUTION LEVYING PROPERTY TAXES PAYABLE IN 1996 DATE: December 11, 1995 After the public hearing is held, a resolution needs to be approved that will levy property taxes for 1995 payable in 1996. The amounts listed in the resolution have been reduced by $1,530,084 which is the homestead and agricultural aid (HACA) that the City will receive in 1996. It is recommended that the attached resolution be adopted which will levy the same amount as the proposed levy approved by the Council on August 23, 1995. rb Attachment P:\F1NANCE\WP\AGN\PR0PTX.96 w RESOLUTION CERTIFYING TAXES PAYABLE IN 1996 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: 1. The following amounts of taxes be levied for 1995, payable in 1996, upon the net tax capacity in said City of Maplewood, for the following purposes: Operations $5,067,216 Debt Service 1,581,300 TOTAL LEVY $6,648,516 2. In addition, there is a $394,300 market value based referendum levy for 1995 payable in 1996 to finance the debt service on the 1994 Open Space Bonds. 3. There is on hand in the following sinking funds excess amounts as indicated after each fund and such shall be used to pay on the appropriate obligations of the City: DESCRIPTION 1967 General Obligation Sanitary Sewer Bonds 1977 Public Works Building Bonds 1977 General Obligation Improvement Bonds Series 1 1977 General Obligation Improvement Bonds Series 2 1979 General Obligation Improvement Bonds 1989 General Obligation Improvement Bonds 1990 General Obligation Improvement Bonds 1991 General Obligation Improvement Bonds Series 1991A 1991 General Obligation Capital Notes 1992 General Obligation Refunding Bonds Series 1992A 1993 Equipment Certificates Series 1993A 1993 General Obligation Refunding Bonds Series 1993C 1994 Open Space Bonds TOTAL $12,000 5,150 23,600 7,000 6 12,710 126,170 66,336 5,328 68,481 2 51,021 $427,695 In accordance with Minnesota. Statues 475.61 and 273.13, Subd. 19 (3), (a), (b), (c), and Chapter 297a and Chapter 162 of Minnesota Statues, the County Auditor of Ramsey County is hereby authorized and directed to reduce by the amounts above mentioned the tax that would otherwise be included in the rolls for the Year 1995 and collectible in 1996. 4. It has been determined that the following sinking funds have insufficient projected assets to meet projected liabilities, as required by State Statute, and original resolution levying ad- valorem taxes must be increased by the following amounts: 1977 Refunding Bonds $35 ,700 1986 General Obligation Improvement Bonds 9500 000 1988 General Obligation Improvement Bonds 280,700 1989 Tax Increment Bonds 120 1992 Tax Increment Bonds Series 1992B 25,000 1993 Tax Increment Bonds Series 1993B X 52,181 TOTAL $488,701 5. Changes set forth in 3 and 4 sections above result in a net increase of $61,006 in the scheduled levy of $1,914,594. PAFINANCE \WP\AGN\PROPTX .96 AGENDA NO. !T / AGENDA REPORT Action by Coancil: E Modified Re i e et e d. TO: Cit Manager Date FROM.* Finance Director �� RE* ORDINANCE TO SET SEWER RATES FOR 1996 (SECOND READING) DATE.* November 20,, 1995 On Au 23 the Cit Council approved first readin of the attached ordinance to increase the sanitar sewer char b 4.9% effective 1-1-96 to provide the revenues anticipated in the 1996 bud Attached is a cop of the a report from that meetin It is recommended that second readin of the attached ordinance be approved to increase the sanitar sewer char effective 1-1-96. P:AGN/SWRCHRG.2nd Attachments AGENDA NO G AGENDA REPORT TO: City Manager FROM: Finance Director RE: ORDINANCE TO INCREASE SEWER RATES (1ST READING) DATE: August 17, 1995 INTRODUCTION It is proposed that sewer billing rates be increased by 4.9% effective January 1, 1996 in order to P rovide the revenues anticipated in the 1996 Budget. • i-2 i The last sewer rate increases were effective January 1, 1993. A -rate increase is needed effective January 1, 1996 to provide the revenues needed to finance the 1996 operating expenses of the Sanitary Sewer Fund. Approximately 79% of the operating expenses (excluding depreciation) are for the sewage treatment costs which the city cannot control. Chapter 473.519 of state law requires that local governments have sewer rates which allocate sewer treatment costs Po ro rtionate to usage pint to the Federal Water Pollution Control P Act Amendments of 1972. These federal regulations have been imposed because federal aid P has been used for improvements and expansion of the Metropolitan Disposal System. The state law in effect requires the City Council to set sewer rates based upon reasonable estimates of sewage flow by type of dwelling. Thus, apartments, for example, must be billed a sewer rate that is less than the rate for single- family dwellings. In 1991 at the Council's request, the City s engineering staff obtained water -usage data from several apartments and homes in Maplewood. The data was for winter- quarter usage and p P indicated that the average usage for an apartment unit was 78% of the average usage for a single-family home. This supports the Maplewood sewer rate for apartments which is 80% gl y PF of the rate for a single- family home. Agenda Report — Ordinance to Increase Sewer Rates (1 st Reading) August 17 Page 2 PROPOSED RATE INCREASES In o order to generate the needed $3,010,700 in sewer billing revenues for 1996, the following rate changes are needed: Pr r s R_ esidential (rate_per quarter) Sing Family and Townhouse � y $ 34.90 $ 36.60 Duplex 69.80 73.20 Apartment 27.90 29.30 Mobile Home 34.90 36.60 Condominium 34.90 36.60 Ion- Residential: Rate per 1 000 gals. P � g 1.74 1.83 Minimum ( Char g a q uarter) 7.35 7.70 I t is recommended that the attached ordinance, which provides for a revision of sewer rates, be approved for first reading. P:AGN /SEw96a Attachment PROPOSED ORDINANCE AMENDING THE MAPLEW DUD CODE RELATING TO SEWER SERVICE CHARGES THE COUNCIL OF THE CITY OF MAPLEW OOD DOES HEREBY ORDAIN AS FOLLOWS: ' he reby Section 1. Chapter 28 -21 is he y amended to read as follows: The following rates and charges are hereby established for all sanitary sewer services furnished by and in the City: (1) The quarterly residential rates shall be: • Dwelling Sin ownhouse Single-Family D g $36.60 T 36.60 3 20 . 73.6.60 Duplex Condominium 36.60 Mabile Home 2 9.3.0 Apartment (2) Non - residential rates shall be $1.83 per 1,000 per gallons. • s charges shall be a minimum of Nan - residential sewer serv�c g • $ 7.70 q u arterly uarterl per sewer service connection. ' used jointly The rate for properties for residential and ( 3) se separa shall be • al purposes that are not metered p y commerci p billed at non - residential rates. (4) In respect to property which shall be connected with the City sewer system for the discharge and disposal of other residential,. commercial or industrial sewage rates, or any waste unusual in either character or amount, then in addition to all applicable charges hereunder, the City Council reserves the right to impose such supplemental sewage rate charges as said City Council -shall determine as reasonable and warranted on the basis of all relevant factors. in force beginning • T shall take effect and be � nning January 1 1996. Section 2. This AGENDA NQ. A AGENDA REPORT TO: Cit Mana FROM: Finance Director 0410 Action b C ouno * j . I *I Endors6 Modif ied..,..-. Re ected....-, --------- ew� RE: ORDINANCE TO SET RECYCLING RATES FOR 1996 (SECOND READING) DATE: November 20,1 1995 On Au 23 the Cit Council approved first readin of the attached ordinance to increase the rec char b $-5 5 per q uarter effective 1 -1 -96 to provide the revenues anticipated in the 1996 bud Attached is a cop of the a report from that meetin It is recommended that second readin of the attached ordinance (Exhibit B) be approved to increase the rec char effective 1-1-96. RAGN/RECYCHRG.2nd Attachments AGENDA NO. �- AGENDA REPORT TO: City Manager FROM: Finance Director RE: ORDINANCE TO SET RECYCLING RATES FOR 1996 (FIItST READING) DATE: August 18, 1995 It is proposed that the recycling charge be increased by $.55 per quarter effective 1 -1 -96 to provide the revenues anticipated in the 1996 budget. Until 1992, Ramsey County collected recycling charges and reimbursed the City for the cost of the City's contractor who handled the curbside recycling program. In 1991, the City instituted a $1 per quarter recycling program charge for all residents and commercial properties. In 1992 the recycling charge was increased to enable the City to fund the entire curbside recycling program as the County stopped assessing the residents on the property tax statements. Also in 1992, the $1 per quarter recycling charge on non - residential units for recycling education was discontinued to simplify billing procedures. The last recycling rate increase was effective January 1, 1995, when rates were increased $1.25 per quarter. The attached Exhibit A shows the Proposed 1996 Budget for the Recycling Program Fund. The recommended 1996 recycling charge rates that are proposed will finance 86% of the anticipated expenditures. The remaining expenditures will be financed by a grant from Ramsey County. Agenda Report -- Ordinance to Set Recycling Rates for 1996 (First, Reading) August 18, 1995 Page 2 Exhibit A indicates that $181,650 is needed from recycling charges to finance the 1996 recycling costs. Therefore, a quarterly recycling charge of $3.60 will be needed to produce the required revenues. In 1995, the quarterly recycling charge was $3.05. An alternative to an increase in the recycling charge rate would be to levy property taxes to provide the additional revenues needed in 1996. This would require a $28,890 increase in the proposed tax levy for 1996. (Assuming a 98.5 % tax collection rate, the net tax revenues would be $28,460.) It is recommended that first reading of the attached ordinance (Exhibit B) be approved to increase the recycling charge effective 1 -1 -96. P:AGNIRECYCHRG.96 Attachments EXHIBIT A CITY OF MAPLEWOOD, MINNESOTA Recycling Program Fund Statement of Revenues, Expenditures and Changes in Fund Balance Total Expenditures 178,608 193 190 0 199,470 212,150 Excess (deficit) of revenues over expenditures (24,684) (37,342) 28,280 1995 37 1996 ACCT. 41,950 1993 1994 ORIGINAL 1995 PROPOSED NO. ACTUAL ACTUAL BUDGET RE -EST. BUDGET 25,5_45) (25,545) ._ (15,1 Fund Balance - December 31 $41,950 $4 $19,066 ($1 Intergovernmental: 3534 County - other grants $64,238 $65 $67,050 $65,950 $67 Charges for Service: 3781 Recycling charges 87,210 89,698 151,300 153 181,650 Miscellaneous Revenue: 3801 Interest on investments 2 1,525 600, 180 0 Total Revenues 153,924 156,323 218,950 219 249,640 Total Expenditures 178,608 193 190 0 199,470 212,150 Excess (deficit) of revenues over expenditures (24,684) (37,342) 28,280 19 37 Fund Balance - January 1 66,634 41,950 16,331 4 (1 Residual equity transfers out: General Fund 0 ,+ 0 25,5_45) (25,545) ._ (15,1 Fund Balance - December 31 $41,950 $4 $19,066 ($1 $21,223 EXHIBIT B ORDINANCE NO. PROPOSED ORDINANCE AMENDING THE MAPLEWOOD CODE FOR WASTE MANAGEMENT AND RECYCLING CHARGES The Maplewood City Council hereby ordains as follows: Section 1. Sec. 16 -58 is hereby amended to read as follows: All residential property shall be billed $3.60 per unit per quarter.for solid waste reduction and recycling. Section 2. This ordinance shall take effect January 1, 1996. Mayor ATTEST: City Clerk AGENDA NO. 1 TO: Cit Mana AGENDA REPORT FROM: Finance Director ��,� -- RE: ORDINANCE TO SET PLANNING FEES FOR 1996 (2ND READING) DATE: December 12, 1995 Aotio b Counci Endorsed,....... Modified---... Re On November 13 the Cit Council approved first readin of an ordinance to increase plannin fees effective 1 -1 -96. Attached is a cop of the a report from that meetin It is recommended that second readin of the attached ordinance (Exhibit B be approved. G:1 PV' AGENDA NO. F -W-/P AGENDA REPORT Action by Council Endorsed_ -W000 n dorsed _ - W0 00/ To: City Manager bdodif i ed lie j ecte FROM: Finance Director and Community Development Director Date RE: INCREASE IN COMMUNITY DEVELOPMENT DEPARTMENT SERVICE CHARGES DATE: October 19, 1995 INTRODUCTION It is proposed that the Community Development Department service charges be revised effective January 1, 1996. BACKGROUND It has been - past practice to raise service charges annually to keep up with inflation. In 1993 a User Fee Study was completed for the Community Development Department to insure that service charges finance an appropriate portion of the service costs. The User Fee Study report contained recommendations on 50 individual license /permit fees and service charges for the Community Development Department. For each item, it had information on the unit volume, current fee, costs to provide the service, recommended fee, phase -in schedule covering five years for the recommended fee, estimated increased revenue from the recommended fee and subsidy amount after the recommended fee is phased in. On 5- 24 -93, the Council approved the recommended fees for 1993 and . made the .increases effective July 1, 1993. These fees remained in effect until January 1, 1995, when they were increased again. At this time, it would be appropriate to continue with the fee increases recommended in the User Fee Study. This is the third year of the phase -in schedule which covers most planning fees and some health inspection fees. Also, it would be appropriate to increase all other Community Development Department fees by 3 % to keep up with inflation. It should be noted that the recommended fees in the User Fee Study will produce additional revenues of $ over five years. The cost of the User Fee Study was $9,500. RECOMMENDATION It is recommended that the Council (1) approve revisions in Community Development Department license/permit fees and services charges listed in Exhibit A effective January 1, 1996 and (2) approve first reading of an ordinance (Exhibit B) to increase the planning fees. PARNANCEIWMAGMUSERFEE.CD October 19, 1995 Exhibit Page 1 of CONffvRJNffY DEVELOPMENT DEPARTMENT SERVICE CHARGES Estimated Annual 7 -1 -93 1 -1 -95 1 -1 -96 Volume Fee Fee Fee PLANNING FEES (Set by Ordinance): Zone Change 1 $342* $410* $492* Conditional Use Permit: R1 and R2 1 183* 188* 194* Other 11 295* 404* 514* Conditional Use Permit Revision: R1 and R2 1 37* 38* 39* Other 2 75* 93* 111 Variances: RI and R2 7 68* 82* 98* Other 5 219* 352* 486* Vacations: R1 and R2 10 72* 86* 104* Other 2 149* 238* 327* Lot Divisions (Fee per lot created): R1 and R2 11 48 58 67 Other 1 86 131 177 Home Occupations: Initial 2 72 92 111 Renewal 5 23 46 48 Sign Erection Permit 100 18 19 20 Billboard Erection P 1 73 75 77 Comprehensive Plan Amendment 3 429* 573* 716* Code Amendment 1 219 352 486 Planned Unit Development 1 494* 648* 803* Preliminary Plat 7 520 700 881 Preliminary Plat Revision or Time 9 85 113 140 Extension Final P lat 5 113 169 226 Time Extensions/Renewals 9 85 113 116 * Plus a surcharge for each affected property to pay for the County's filing fee for resolutions Exhibit A Page 2 of 3 COM UMTY DEVELOPMENT DEPARTMENT SERVICE CHARGES Estimated Annual 7 -1 -93 1 -1 -95 1 -1 -96 Volume Fee Fee Fee Billboard License 1 281 289 298 LICENSES DUE JANUARY 1 ST .Motels: 1 -15 Units 1 72 87 90 16 - 35 Units 2 115 118 122 36 - 100 Units 1 174 209 225 Over 100 Units 2 216 250 258 Special Food Handling Establishment 35 70 72 74 MISCELLANEOUS SERVICE CHARGE Woodlot Alteration Permit 1 12 12 13 Building Relocation 5 260 375 490 Moving Permit 3 42 43 44 Community Design Review Board: RI &R2 2 138 151 156 Other 16 213 311 410 Demolition Permit 1 49 50 52 Mobile Home Permit 1 31 32 33 On -Site Sew Systems 6 24 33 41 PUBLICATIONS (Includes Sales Tax) Zoning Code 5 5 5 Platting Code 2 2 2 Sign Code 2 NOW .2 2 Comprehensive Plan 12 12 13 Zoning Map 2 2 2 City Map 2 2 2 Section Map 2 2 2 Exhibit A Page 3 of 3 COMMUNITY DEVELOPMENT DEPARTMENT SERVICE CHARGES Annual 7 -1 -93 1 -1 -95 1 -1 -96 Volume Fee Fee gee Planning Commission or Community Design Review Board: Minutes - Per Year 13 13 14 Agenda. Packet -Per Year. 88 91 94 Property owner Litt 50 52 $4 Exhibit B ORDINANCE N0. PLANNING FEES Section 1. Section 36 -26 of the Zoning. Code of the City of Maplewood is hereby amended as follows Section 36 -2.6. Fees. The following nonrefundable application fees shall be required: Zone Change $492 Conditional Use Permit: R 1 & R2 194 Other 514 Conditional Use Permit Revision: R 1 and R2 Other Variances: R 1 and R2 Other Vacations: R 1 and R2 Other Lot Divisions (Fee per lot created): R 1 and R2 Other Home Occupation Permit Comprehensive Plan Amendment Code Amendment Planned Unit Development Preliminary Plat Preliminary Plat Revision or Time Extension Final Plat Time Extensions /Renewals Section 2. Section 36 -258 of the sign code is amended as follows: Section 36 -258. Fees. 39 111 98 486 104 327 67 177 1 1 1 (initial permit) 47 (annual renewal) 716 486 803 881 140 226 116 (1) A sign erection permit fee (except for billboards) shall be $20. (2) The fee for erection of billboards shall be $77. (3) The annual license fee for billboards shall be $298. Section 3. This ordinance shall be take effect on January 1, 1996. Passed by the Maplewood City Council on Mayor Attest: Clerk _ Ayes- - N ayes -- t arr�� l MEMORANDUM TO: City Manager FROM Melinda Coleman, Community Development Director SUBJECT: Moratorium about Antennas and Towers DATE: October 31, 1995 INTRODUCTION Action by Co�0i1 Endorse ....._._ -- Modifie ],ejected.�.... Date City staff received a request from AT &T to build a 150- foot -tall cellular telephone tower and transmitting facilities at 1840 English Street. They made application fora conditional use permit and design review. Staff will address the specifics of the request in a separate memorandum. BACKGROUND The city zoning code does not have regulations about commercial towers and antennas. Staff is suggesting that the city adopt a moratorium so that we can research and develop standards for thi use. The primary objectives of the zoning ordinance amendments are to protect adjacent land uses from possible adverse impacts and to regulate antennas in such a manner which does not preclude their legitimate use. In our research, we also may need to define the differences in types of antennas. There are several types, including: radio and television receiving antennas, commercial broadcast transmitting antennas, satellite dishes, and cellular communications antennas. To learn how other cities regulate antennas, staff talked with planners in many metropolitan communities. We also obtained copies of the codes regulating antennas for some of these cities. Some communities classify all commercial antennas as public utilities. In Bloomington commercial transmitting antennas are currently regulated as public utilities because they are regulated by the FCC. Ham radios and satellite dishes are viewed as uses of right in any district. All other antennas are subject to design review prior to construction. One specific condition noted in Bloomington is that the antenna be set back from all property lines a distance equal to the height of the antenna tower, unless the antenna mast is specifically engineered to collapse within a smaller radius under foreseeable conditions. The design review process should also look at color of the pole and visual screening Transmitting towers are permitted only in industrial and conservancy districts in Brooklyn Park. In Woodbury antennas require a conditional use permit and are subject to inspection by the building official. Burnsville operates two municipal towers and encourages applicants to lease a connection to these towers. if this is not technically feasible, a conditional use permit may be issued with proof of nonfeasibility. Golden Valley has a more sophisticated system. They created a classification system which restricts towers to 120 feet in business and office districts and 300 feet in industrial districts. The code also. states that a tower cannot be constructed any closer to residential districts than the tower's height. Our survey work indicates that there are many variations on the issue of height. It seems that the_ re should be some correlation between height and the tower's proximity t0 residential areas. There also were many variations on the issue of proper zoning classification for antenna locations. DISCUSSION The city attorney advised staff that, in addition to preparing the interim ordinance, we should prepare a proposed draft Ordinance which establishes some basic parameters for regulating antennas. This was somewhat difficult to do without any input from the planning commission and city council. This issue warrants discussion from both groups to establish p0licy by which staff can draft ordinance amendments which address such concerns. Staff has prepared and included a draft ordinance for discussion purposes. Although it is not complete, it serves as a beginning for developing the new ordinance. This Ordinance suggests that antennas be limited to commercial. and industrial districts and be limited to 150 feet in height. Issues not addressed in this draft include allowing towers on city open space or other public spaces and whether or not we should require licensing of such facilities. RECOMMENDATION Adopt the interim ordinance on page 3. In addition review this information and direct staff, to prepare specific code amendments relating to towers and antennas. p:lcom- deptlmoritori.wpd 1. Interim ordinance 2. Draft code amendment 2 ATTACHMENT 1 INTERIM ORDINANCE NO, AN. ORDINANCE FOR PROTECTING THE PLANNING PROCESS AND THE HEALTH, SAFETY, AND WELFARE OF CITY RESIDENTS AND ESTABLISHING A TEMPORARY MORATORIUM ON ANTENNAS, TOWERS OR ANY EQUIPMENT USED FOR TRANS - MITTING OR RECEIVING TELECOMMUNICATION, TELEVISION OR RADIO SIGNALS WITHIN THE CITY The Maplewood City Council approves the following ordinance: Seciton 1. Purpose. The purpose of this ordinance is to establish a temporary moratorium on antennas and towers or any equipment used for transmitting or receiving telecommunication, television or radio signals. Maplewood's ordinance does not contemplate or adequately address the classification of telecommunication towers, antennas and similar uses and structures. The city's zoning Ordinance is unclear about where these uses should be located and whether the city should adopt a new classification or standards for those uses. Besides the proper zoning classification of such uses, there are several significant planning and • p g land use issues about the regulation of such uses, including the following: 1. The particular zoning districts in which the city should allow such uses as either permitted or conditional uses. 2. The concentration and setback issues of such uses in the city and its neighborhoods. 3. The information required with regard to the structural standards and compliance with FAA, FCC and other requirements. 4. The effect and safety issues related to these uses on other uses in the surrounding area. There is a need for city staff to do a study so the city can adopt a set of comprehensive plans and land use zoning regulations about such uses. Such a study will address the land use and zoning issues, including those referenced above. The study also will address the city's licensing regulations about such uses and the extent to which the licensing regulations require g q changes to maintain harmony and consistency between the zoning and licensing regulations. As such, there is a need for the city council to adopt an interim ordinance to protect the planning process and the health, safety, and welfare of the citizens of the city. This also is to ensure that Maplewood and its citizens keep the benefits of the city's comprehensive plan and zoning ordinance until the city finishes such a study. There is a need to restrict such uses until the city finishes such a study and has adopted any changes to the city's zonin g and land use regulations. As such, the Maplewood City Council has directed the staff to do such a study. Section 2. Restrictions. Minnesota Statutes, Section 462.355, Subdivision 4, permits the adoption of interim zoning ordinances during the study and planning process. As such, pursuant to Minnesota Statutes Section 462.355, Subdivision 4, Maplewood shall not allow the expansion, opening or establishment of, or accept applications for, equipment used for transmitting or receiving telecommunication, television or radio signals. Section. 3. Planning and Zoning Study; Moratorium. The Maplewood City Council authorizes city staff to do a study to decide how the city should regulate towers and antennas and other similar uses within Maplewood. This study should include, but is not limited to, the following: I. The particular zoning districts in which the city should allow such uses as either permitted on conditional uses. 2. The concentration and setback issues of such uses in the city and its neighborhoods. 3. The information required with regard to the structural standards and compliance with FAA, FCC and other requirements. 4. The effect and safety issues related to these uses on other uses in the surrounding area. 50 The need, if any, to create licensing regulations pertaining to receiving and transmitting towers, antennas and similar uses. Upon finishing the study, the planning commission will review the matter and make recommendations to the city council. Section 4. Term. The term of this ordinance shall be one year or until such time as the council adopts an ordinance relating to towers and antennas. Section 5. Effective Date. This ordinance shall take effect after adoption and publication. Approved by the Maplewood City Council on , 1995. 4 -4- 4. The building shall be cleaned up. 5. Design review b the community design review board. g Y Y 9 Ken. R erts, associate planner, read the nine conditions required by code for council to ap ove a condition use permit: 1. The use w Id be located, designed, maintained, constructed and operated to b n conformity with the city omprehensive plan and code of ordinances. r 2. The use would no change the existing or planned character of the surrounding area. 3. The use would not dep ciate proper0ty values. 4. The use would not involve a activity, process, materials, equipment or methods of operation that would be dangerous, haza ous, detrimental, disturbing, or cause a nuisance to any person or property because of excessive ise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water runoff, vibration, gen al unsightliness, electrical interference, or other nuisances. 5. The use would generate only minimal vehicuitartraffic on local streets and would not create traffic congestion or unsafe access on existing Otproposed streets. 6. The use would be served by adequate public facilities nd services, including streets, police and fire protection, drainage structures, water and sewer systWs, schools and parks. 7. The use would not create excessive additional costs for public fikcilities or services. 8. The use would maximize the preservation of and incorporate the sit ' natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Commissioner Pearson seconded. Ayes - Axdahl, Fischer, Pearson, Ko sky, Brueggeman, Ericson Nays— Kittridge, Rossbach, Thompson :The motion passed. B. Tower and Antenna Moratorium Commissioner Rossbach moved the Planning Commission recommend the adoption of the interim ordinance.for protecting. the planning process and the health, safety, and welfare of city residents and establishing a temporary moratorium on antennas, towers or any equipment used for transmitting or receiving telecommunication, television, or radio signals within the city. In addition, review this information and direct staff to prepare specific code amendments relating to towers and antennas. Commissioner Fischer seconded. Ayes —all The motion passed. -2- Z,'�o�m�oner Fischer moved the Planning Commission recommend approval of�lhe�eselution of appreciation fog in for her service on the Plannin Commissioner Kittridge sit�le Ay on passed. B. Tower and Antenna Moratorium Melinda Coleman, director of community development, presented the staff report. Ms. Coleman listed some of the main issues of concern: in what type of districts do these facilities belong, should they be tied in with other public buildings or facilities, should there be revenue enhancement from them, what kind of safeguards should be taken if they are allowed in residential areas, and aesthetic requirements. Ken Roberts, associate planne said, according to an ordinance adopted in 1976, the only city requirement for CB radi towers, amateur radio towers, television antennas, and flag poles in a R -1 district is that they maintain a 5 -foot setback from property lines. Ms. Coleman then answered questions from the commission. Peter Beck, a consultant to AT &T Wireless Services, was present at the meeting and explained the cellular phone system. Mr. Beck requested that the moratorium not apply to this application since it was submitted before the moratorium was proposed. He said th two issues continually being addressed by AT &T are coverage (providing adequate service) and capacity (providing adequate access). Mr. Beck said the monopole being installed is engineered to be stronger than the Uniform Building Code would require, and the pole is designed to fall down over itself if there is any failure. He said the radio waves are at very low power levels. Mr. Beck also said the poles are painted to blend into the surrounding landscape. Max Thompson, assistant development manager of AT &T Wireless Services, said the tower would most likely be good at this Location for 20 years but the height would probably be brought down below 100 feet in ten years. Commissioner Thompson asked for a clarification on the order of the agenda. Ms. Coleman, director of community development, said staff felt it would be more beneficial, because of too many unresolved issues and the negative neighborhood response, to first pass a moratorium. Mr. Thompson of AT &T asked that on behalf of AT &T's customers, not the company itself, that the commissi consider their request first. Ron Melke, an outside consultant to AT &T, identified the two other sites they had considered for this facility. They were the plumbing office at English Street and Larpenteur Avenue and the church on. the west side of English Street, just north of Larpenteur Avenue. Commissioner Kittridge said he would like to address the conditional use permit before the moratorium because the AT &T application was submitted before a moratorium was proposed. Commissioner Rossbach agreed with Mr. Kittridge. Commissioner Rossbach moved to table Item 5.b. Moratorium about Antennas and Towers until after Item. 5.c. Conditional Use Permit —AT &T (4840 English Street). Commissioner Kittridge seconded. Ayes —all The motion passed. and add new section: Section 36 -452. Variances from this ordinance may be granted by the City Council based upon a determination that a proposed subdivision or development would be compatible with existing or proposed land use and zoning and that such proposals would be in keeping with the spirit and intent of this ordinance. The procedures to be followed in applying for a variance from this ordinance shall be in accordance with state law on findings for variances and shall include the following: (1) The applicant shall file a completed application form, together with required exhibits to the Community Development Department. (2) The application for a variance shall set forth special circumstances or conditions which the applicant alleges to exist, and shall demonstrate that the proposed development is compatible with existing or proposed land use and zoning. (3) The application shall be submitted to the Planning Commission for their review and comment. (4) The City Council may in its discretion set a public hearing prior to making a final determination on the requested variance. (5) The City Council may impose such restrictions upon the proposed development or subdivision as may be necessary to comply with the purpose and intent of this ordinance. p:com- dvptlantenna. me RECOMMENDED AMENDMENTS To provide clarification on the future regulation of antennas, towers or any equipment used for transmitting or receiving telecommunication, television or radio signals within the city, staff recommends the following amendments: Section 36 -437. Conditional uses will be required. add the following: (8) Antennas, towers, or any equipment used for transmitting or receiving telecommunication, television or radio signals within the city, subject to the requirements under Section 36 -451. and add new section: Section 36 -451. Towers and antennas shall require conditional use permits and be subject to the following conditions: (1) Shall be located in the CO, BC, SC, M -1, and M -2 zoning districts. (2) The applicant for cellular telephone antennas shall demonstrate, by providing a coverage /interference analysis and capacity analysis, that location of the antennas as proposed is necessary to meet the frequency reuse and spacing needs of the cellular system and to provide adequate portable cellular telephone coverage and capacity to areas which cannot be adequately served by locating the antennas in a less restrictive district. (3) Antennas located in the CO, BC, and SC districts may be mounted on an existing building or structure provided that the antennas shall not extend more than 40 feet above the permitted height limits of the zoning district or the structure to which they are attached, whichever is less. Antennas may be mounted on a single pole not to exceed 75 feet in height provided that the pole is located at least 75 feet from the nearest residential structure, unless a qualified structural engineer shall specify in writing that any collapse of the pole will occur within a lesser distance under all foreseeable circumstances. (4) Antenna located in the M -1 and M -2 districts shall not exceed 150 feet in height and shall be located on a continuous parcel having a dimension equal to the height of the pole or tower measured between the base of the pole or tower located nearest the property line, unless a qualified structural engineer shall specify in writing that the collapse of the pole or tower will occur within a lesser distance under all foreseeable circumstances. (5) Transmitting, receiving and switching equipment shall be housed within an existing structure whenever possible. If a new equipment building is necessary, it shall be located in rear yard areas, if possible, and meet all building setbacks. The building shall be screened from view with landscaping where appropriate. (6) The installation of all equipment shall meet all site plan review requirements. zm:000 / MEMORANDUM TO: City Manager FROM: Melinda Coleman, Community Development Director SUBJECT: Livable Communities Act - Housing Goals DATE: November 29, 1995 INTRODUCTION Actions by Coun loo d i f i e d..,,,.,.,� , Rejecte Date Maplewood must.adopt housing goals to participate in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act. The Metropolitan Council has set guidelines for participating cities that require them to adopt housing goals by December 15, 1995, and prepare a plan for carrying out those goals by June 30, 1996. The Metropolitan Council prepared a draft housing goals agreement that I have included for your review. To carry out these principles, Maplewood agrees to use the benchmarks developed by the Metropolitan Council. The city can either adopt these principles and goals as written or we can develop our own. BACKGROUND On October 23, 1995, the city council considered the Metropolitan Livable Communities Act. The council tabled this until November 13, 1995 so the HRA could review this proposal. On November 13, 1995, the city council adopted a resolution electing to participate in the Local Housing Incentives Account under the Metropolitan Livable Communities Act. RECOMMENDATION Adopt the housing goals agreement benchmarks as prepared by the Metropolitan Council or some variation thereof. This agreement indicates that Maplewood will make its best efforts to meet or exceed the established housing benchmarks. After the city adopts the housing goals, staff will begin working. with the HRA and Planning Commission to develop a plan for implementing the goals and objectives. c:memo\livgoals Attachment: Housing Goals Agreement DRAFT HOUSING GOALS AGREEMENT METROPOLITAN LIVABLE COMMUNITIES ACT PRINCIPLES The city of Maplewood supports: 1. A balanced housin g supply, with housing available for people at all income levels. The accommodation of all racial and ethnic 2. T e groups in the purchase, sale, rental and g location of housing within the community. 3. A variety of housing types for people in all stages of the life- cycle. 4. A ty communi of well- maintained housing and neighborhoods, including ownership and rental housing. 50 Sous in g p respects development that the natural environment of the community while p strivin g to accommodate the need for a variety of housing types and costs. 69 The availability ran vailabili of a full a of services and facilities for its residents, and the g improvement of access to and linkage between housing ng and employment. GOALS To carry out the above housing principles, the City of Maplewood agrees to use benchmark indicators for communities of similar location and stage of development as affordable and life-cycle housing goals for the period • y • • g g 1996 to 2010, and to make its best ' ' efforts, given market conditions and resource availability, to ma intain an index within the benchmark ranges for affordability, life -cycle and density. CITY INDEX BENCHMARK Affordability GOAL Ownership 82% 69 -74% Rental 46% 35 -52 % Life -Cycle Type (Non- single family detached) 38% 29 -35% Owner/renter Mix 72=% (7S- (23..25)% Density Single- Family Detached 2.2/acre 1.9 -2.2 /acre Multifamily 13 /acre 10 -13 /acre To achieve the above goals, the City of Maplewood elects to participate in the Metropolitan Livable Communities ,pct Local Housing Incentives Program, and will prepare and submit a plan to the Metropolitan Council by June 30, 1996, indicating the actions it will take -to carry out the above goals. CERTIFICATION Mayor Date 2 Affordable and Life -Cycle Housing Opportunities Amount For Maplewood Your A OA Amount for: Maplewood 1996 ' 199 (Estimate) so Not required $2,950 3 Planning Commission -4- Minutes of 12 -04 -95 VII. NEW BUSINESS A. Livable Communities Act -1996 Maplewood Goals Melinda Coleman, director of community development, presented the staff report. She said the commission should look at benchmarks, the context of the comprehensive plan, and existing programs and facilities in the coming months. Ms. Coleman pointed out that Maplewood was above the requirements in all categories. She said that she and Ken Roberts, associate planner, had attended a Ramsey County workshop on community development block grant rules and programs available for next year. One question to be considered was how to factor existing projects in Maplewood with the benchmarks. There was also a concern with how long credit would be given for these projects. Commissioner Rossbach said the majority of land available for residential development in Maplewood is in the south leg. Most homes being built in this area don't seem to be in the $115,000 "affordable" range. Because of this, Mr. Rossbach wondered if Maplewood should Took at the lower end of the benchmark. He said, if the Metropolitan Council's benchmark was adopted and the city had the whole range to work with, it would not need to be changed. Chairperson Axdahl questioned if, in a benchmark, something below 69 is good or is something greater than 74 good in terms of ownership. Ms. Coleman answered that the increase in median housing value would bring Maplewood's 82 percent down into the median range where the benchmark is. She confirmed that when the benchmark is adopted, the city would also be adopting the range. Commissioner Thompson asked if the Met Council could adjust the benchmark to leave. us in a less favorable position. Ms. Coleman said the benchmark would be looked at annually. She said Maplewood has an option each year whether to participate. Commissioner Frost explained the formula for determining the benchmark. He said Maplewood was heading in the right direction with a good balance betwee.n higher -price and lower -value homes. The benchmark number is that every city should have about the same balance of homes as the neighboring city or cities in a similar situation. This benchmark represents a median. Melinda Coleman suggested that Maplewood's number was high because gross amount of land, including open space, streets, etc., was used in reaching this figure. Commissioner Rossbach moved the Planning Commission recommend adoption of the housing goals agreement benchmarks as prepared by the Metropolitan Council or some variation thereof. This agreement indicates that Maplewood will make its best efforts to meet or exceed the established housing benchmarks. After the city adopts the housing goals, staff will begin working with the HRA and Planning Commission to develop a plan for implementing the goals and objectives. Commissioner Brueggeman seconded. Ayes –all The motion passed. Roll of Planning Commission on Conditional Use Permit Applications Commissioner that the planning commission "loo silly," in regard to the AT &T decision, �November 27 cit eeting. He would like to know why the planning commission cann hearings on conditional use permits. Melinda Coleman, director unity development, said s e - a k to the city manager about this i e relaying her concern to the city council. Ms. Coleman sled that the city council could still hold the public hearing, but that the notices would invite the resi" o the Q�_ 9� Act io by C Ouno i 1 Endorsed Modified MEMORANDUM Red ecte Date TO: City Manager, Mike McGuire FROM: Melinda Coleman, Community Development Director SUBJECT: Lawn Irrigation Ordinanoe DATE: December 11 11995 .: INTRODUCTION At a past city council meeting, there was a request made by a business to dismiss the requirement for installing an irrigation system. The applicant ended up installing the system but members of the council raised some concerns with the current ordinance. The two issues the council. mentioned were: 1) that the ordinance lacked the requirement that the irrigation system be installed underground, and 2) that if such systems are designed to shut off automatically, that they also be equipped with a rain sensor to prevent operation when it is raining. ANALYSIS The existing zoning ordinance requires that the developer of any project, other than single or double dwellings, shall " install a lawn irrigation system that will not spray on public streets or sidewalks." The ordinance does not address whether or not irrigation systems are required of remodelling or expansion projects or of existing buildings that change uses. Staff generally looks at this on a case by case basis and with input from the design review board. This is one area where staff is looking for policy guidance from city council. Another area staff would like council consideration relates to how we define where yards should be irrigated. This too, is not addressed in the current ordinance. Attached is a draft ordinance changing the lawn irrigation code for council review. At this time it only addresses the two issues outlined above. This draft ordinance gives the city council the opportunity to grant exemptions if suitable landscaping or irrigation alternatives have been provided. RECOMMENDATION It is recommended that the city council review this information and direct staff to prepare specific code changes. If there is direction to accept the proposed changes or others to the ordinance, staff will review them with the community design review board. ORDINANCE NO. AN ORDINAN AMENDING MAPLEWOOD CITY CODE SEC. 36 -28, SUED. C, ARTICLE 9, PERTAINING TO LAWN IRRIGATION SYSTEMS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: SECTION 1. This section amends Sec. 36 -28, Subd. C, Article 9 as follows: (Additions are underlined and deletions are crossed out.) (9) Install a u,.nderarou d lawn irrigation system ' The system shall not spray on public streets or sidewalks. If such irriaation, steam .is automatic: or is.capable of operating automatically., the, system shall be equipped with a_in sensor /detection devi t, o ,prevent operat when it is raining so as to conserve water. If installation. of such system is prohibitively difficult .due to terrain or other factors. Or is unnecessary du to alternative irrigation provisions. or xeriscaDe arranaements,_�which do not require rri,aaton, exemption may be granted b. the City Council. on a Case -by -case basis, provided suitable alternative irriaation arrangements have been. secured by the developer_ SECTION 2. This ordinance shall take effect after the City Council approves it and the official newspaper publishes it. The Maplewood City Council approved this ordinance on , 1995. CAJERICSOMSpRIvKLE.ORD MEMO UM Action by C ®tu'a.eil. To: Michael A. McGuire, City M E From: Bruce K. Anderson, Director R cre tion Modif i ed. Subj: City Newsletter Rej eete Date: December 11, 1995 Date Attached is a memorandum dated December 8, 1995 for City Council consideration on December 18. The memorandum addresses two issues relating to Ma plewood In Motion the first being authorization to bid for the Maplewood In Motion in 1996; and the second issue relates to reducing the number of issues from twelve to six. I recognize that this is a fairly significant issue. It would be my recommendation that the City Council advertise for bids for the 1996 newsletter based on a per page cost, with the City Council being able to determine the final number of issues and/or pages at a later date. I would like to request that the issue of Maplewood In Motion be placed on a City Council/ Manager agenda for future consideration. MEMORANDUM To: Michael A. McGuire i From: Bruce K. Anderson, ks Recreation Subj: h"alewood In Motio Ci e ter Date: December 5, 1995 � For the December 18, 1995 City Council Meeting Introduction Enclosed are bid specifications for the Maplewood In Motion for the 1996 calendar year. The bid specifications are scheduled to be sent out to various printing companies on Tuesday, Decem- ber 19, 1995, with the bid opening scheduled for Tuesday, January 9, 1996. The bid will cover the 1996 year. I am proposing that the newsletter be reformatted from a monthly publication to a quarterly publication with two Special Editions, as needed. Back round The current city newsletter consists of an issue published twelve times a year. The Parks and Recreation Department currently publishes four issues, which feature their programs on a seasonal basis. The four seasonal publications are forty -four pages in length, with the remaining being eight to twelve pages. During the past year, our department has received calls from residents that they feel the eight page monthly issue should no longer be published, due to the increased postage and publication/ printing costs. The 1996 proposed budget for Maplewood In Motion is $66,620. The current format for Maplewood In Motion have remained the same for the past twenty -plus years. It is my recommendation that the Maplewood In Motion have a new look, which would include a new masthead. In addition to reformatting the masthead in the Maplewood newsletter, it is my recommendation that we publish the Maplewood In Motion four times per year. We currently print 15,200 copies per issue in the 8 x 11" format. The current costs for Maplewood In Motion are as follows: 1. Four issues @ 44 pages @ $143.78 per page = $6,326 per issue or $25,305. Postage is $2,400 per issue or $9,600 plus $3,200 for desktop publishing. Total cost for the four major issues is $37,135. 2. Eight page issues @ $143.78 per page = $1,150 or $9,202. Postage is $1,800 per issue or $14,400 plus $4,800 for desktop publishing. Total cost for eight issues is $28,402. The total cost for twelve issues is $65 ,507. The cost savings to publish four large quarterly issues would be $28,402. It would be my recom- mendation that a portion of the savings would be utilized for two sixteen page Special Issues, such as budget and/or other priority policy issues that the City Council may deem appropriate, which could be printed and mailed at a cost of $10,200. I would further recommend that the city allocate $3,000 to $5,000 to retain a consultant to assist in redesigning the format and masthead of the h"alewood In Motion It is imperative to understand that my recommendation to reduce the number of issues is not strictly monetary. Our department no longer has the time or staffing available to coordinate the Maplewood In Motion on a monthly basis. Should the City Council deem it appropriate to continue printing Maplewood In Motion on a monthly basis, it is my recommendation that our department coordinate the four seasonal issues, and that another department be assigned the eight smaller issues. Recommendation It is recommended that in 1996, Ma .plewood In Motion be published on a quarterly or seasonal basis to include 15 copies per issue, 44 pages per issue, on an 8 1 /2" x 11" format; that the cover page and format of the Maplewood In Motion be redesigned, retaining the name Maplewood In Motion that dollars be allocated to retain a media/printing consultant to assist the city in redesigning the city newsletter; that the city explore other means to promote the com- munity, such as utilizing advertisements in the printed media, etc. to promote and/or advertise special community events and/or activities. City of Maplewood Maplewood In Motion City Newsletter 1996 Sealed bids will be received at Maplewood City Hall, 1830 E. Co. Rd. B, Maplewood, Minnesota 55109, until 10 :00 am on Tuesday, January 9, 1996, at which time they will be publicly opened and read aloud for furnishing of the following: The printing and publishing on the City Newsletter for the City of Maplewood - twelve times per year for 1996. Eight eight (8) page issues and four thirty -six (36) page issues per year for 1996. - Specifications may be obtained from the Recreation Manager of the Parks and Recreation Department, 2100 White Bear Avenue, or by calling 779 -3555. No Bids will be considered unless sealed and accompanied by a bid bond naming the City of Maplewood as obligee or a certified check or cashier's check, payable to the City Treasurer of the City of Maplewood, in the amount of five percent (5 %) of the total bid price, which shall be forfeited to the City of Maplewood in the event the bidder fails to enter into a contract within 30 days of the award of bid by the City Council. The City Council reserves the right to retain the deposits of the bidders for a time period not to exceed 60 days after the date and time set for opening of bids. No bid will be withdrawn for a period of sixty (60) days after the date and time set for the opening of the bids. Payment for the work will be by check. The City Council reserves the right to reject any and all bids, or potions thereof, to waive irregularities and informalities therein, and further reserves the right to award the contract in the best interest of the City at it's sole discretion. Printing Specifications City of Maplewood Newsletter General: These specification are for printing the City of Maplewood's Newsletter, "Maplewood In Motion ", using desktop publishing. The quantity to be printed twelve times per year is 15,200. The newsletters are produced twelve times per year. The prices quoted herein must be valid for newsletter production twelve times per year. All prices set forth on the proposal page shall be considered fixed for a one year period. The newsletter will be published twelve times per year and consist of four thirty-six (36) pages per issue and eight (8) page specials. All bids shall be based upon the cost per page with one color ink (black) for text. The cover shall include two colors (black and one PMS). Desktoa Publishin The City will provide a formatted floppy diskette containing the newsletter booklet pages which will be formatted using desktop publishing software. A hard copy will also be provided to the printer. Print Vendor: Because timeliness of production is essential and face -to -face contact between the printer and the City staff is required to accommodate last minute changes, bids will only be considered from printers whose production and administrative facilities are located within a 50 mile radius of the City of Maplewood City Hall. To ensure consistency in production quality, the same printing firm shall be responsible for all printing work under this contract unless otherwise authorized in writing by the City of Maplewood. Production /Proofs: The City requires laser printer quality page proofs which are to be made from the disk that the City will provide the printer. A silverprint will also be required prior to printing. The final output of the newsletter must be from a linotronic or equivalent. Laser quality output is not acceptable. Size: The newsletter page size is 8.5" X 11 ". There will be 208 pages per year. Pa per Stock: The newsletter will be printed on 60# base weight, white stock, springhill offset, vellum finish (recycled). If the printer substitutes a comparable paper, it must be a recycled paper and a sample must be provided with the bid. Ink: Two colors of ink will be used with each issue. The two colors, black and one PMS, apply on ly to the cover page. All text will be done in black. The second color on the cover page will be a standard PMS color. Stapling and Folding: Each newsletter shall be folded by the printer to a 8.5" X 11" page size. The publication must be saddle - stitched by the printer. Delive►y Time: The printer shall meet the following delivery times for each stage of production. Delivery means that the proofs should be at the City of Maplewood within the specified time frame. Receipt of disk to providing City with page proofs: two working days for newsletter only. Any changes in page proofs required by City: one working day. Receipt of approved page proofs from City to providing City with Silverprint: two working days for newsletter. Silverprint to delivery to Post Office: three working days for newsletter. Failure to deliver within any of the deadlines set forth above shall be cause for a 10 percent reduction in the price for that publication. Additional tardiness will result i termination of this contract as the City of Maplewood option. Delivery to City Hall and Post Office: The printer will appropriately bundle in carrier route pre -sort groups and deliver brochures to the St. Paul Post Office for mailing. Zip Codes that will be covered be as follows: 55109, 55119, 55117. Delivery will only be to Maplewood Residents within those zip codes. A quantity of 200 newsletter shall be delivered to the City of Maplewood City Hall each issue. Halftones: The printer shall provide a cost per halftone. Copy Changes: There shall be no additional charges at any time prior to the silverprint stage of production for minor changes in copy or page layout. Minor changes include changes in dates, names, numbers, locations, minor editing of articles and blocking of headlines. Ownership of photographs, artwork, negatives: All photographs, artwork and negatives are the property of the City of Maplewood and are to be returned to the City of Maplewood, together with the copy per each issue. Other Service: The printer shall note other services which will be available within the bid price, i.e.: artwork, design, proofreading, pickup. (identify on bid sheet) Billie : All billing for the handling and production of the newsletter must originate from the contracted firm only and must be submitted to the City of Maplewood, Recreation Manager, 2100 White Bear Avenue, Maplewood, Minnesota 55109. References: Submit with Bid the names of three organizations (preferably municipal), along with telephone numbers and contact people for which your company has performed similar work within the past eighteen months. Specifically, note any companies for which you have created similar publications using desktop publishing. Also, provide at least three sample publications that you have created within the last two years and printed using desktop publishing. Bid Bond. Bids will only be considered if they are sealed and accompanied by a bid bond naming the City of Maplewood as obligee, or a certified check or cashier's check, payable to the City Treasurer of the City of Maplewood, in the amount of five percent of the total bid price. The bond shall be forfeited to the City of Maplewood in the event that the bidder fails to enter into a contract within 30 days of the award by the City Council. City Contact: Questions about the specification should be directed to Pauline Staples, 779 -3552. Receipt of Bids: All sealed bids must be sent to: City of Maplewood Atten: Pauline Staples 1830 E. Co. Rd. B Maplewood, Minnesota 55109 Bid envelops must be clearly marked "BID ON MAPLEWOOD IN MOTION NEWSLETTER ". Sealed bids will be accepted until 10:00 am, on Tuesday, January 9, 1996 at which time they will be opened and read aloud in the City Chambers at City Hall. Evaluation of- Bids Bids will be evaluated based upon the following: Compliance with specifications Cost Ability to use desktop publishing Cost of options /alternatives - Experience working with municipalities on similar projects Availability of the specific type typefaces Location of the printer company Any other factors deemed important by the City of Maplewood Maplewood In Motion Newsletter Bid Proposal Sheet 1996 Company Address Phone Fax Number Description: Twelve (12) issues for 1996. Paper Stock: 60# Springhill offset, white stock, vellum finish. Same color for all four issues. Trim Size: 8.5" X 11" page size. Fold /Bind: Fold and saddle stitch on 11 ". Prepare for carrier route pre -sort and delivery to the St. Paul Post Office. Number of Pages: Thirty -six (36) per issue or 144 for the four issues. Eight (8) per issue or 64 for the eight issues. Total of 208 pages total. Composition: Desktop publishing. Presswork: Offset Ink: Black text and one standard PMS on the cover page. Material furnished by the City: Formatted disk with hard copy of material. Material furnished by printer: Negatives, plates, paper, printing, package. Quantity and Price: Additional Charges: Option: 15 $ 4 -36 page issue $ 8 eight page issue $ price per page $ Total cost for all twelve issues. $ Stat $ Screen $ Reverse $ Halftones $ Two Color PMS for the entire context of book. Bidder hereby agrees that per page costs quoted in each category above reflect all layout and printing costs associated with each format listed. To determine total cost per issue, the per page cost is multiplied by the number of pages to yield to total cost for production run of the total units stipulated. AGENDA ITEM zr�" AGENDA REPORT TO: FROM: SUBJECT: DATE: City Manager Assistant City Engineer Rejected Y g Date Project 93 -08, Sterling Street/Schaller Drive Utility and Street Improvement Change Order 3 December 11, 1995 Action by Council Endorsed Modified Attached are a resolution modifying the existing construction contract and the associated change order. The modification to the contract is for water main lowering, installation of manhole steps, and clean up of work by Northern States Power's contractor. The water main lowering was needed to be in compliance with St. Paul Water Utility's depth requirements. The location of the lowering was on Schaller Drive at the p oint of intersection between the two percent grade and the seven percent grade. The significant grade change in a relatively small distance, along with a short staffed survey crew, enabled the water main to be shallow. Catch Basin 101 was changed during the project to a manhole /catch basin structure. Due to the increase in depth of the structure, steps needed to be added for maintenance access purposes. The boulevard restoration work was completed on Schaller Drive within a drainage easement. The area had been fine graded and sodded prior to Northern States Power's contractor working in the boulevard. Northern States Power was told to restore the boulevard within fourteen days of the disturbance from their work. When they failed to do this, staff ordered the contractor to do the restoration work. Northern States Power will be billed for the work. The cost of this additional work is reasonable and within the contingency for the project. Staff recommends the council's approval of said resolution for the change order. The revised funding for the project is proposed as follows: State aid $ 382 Assessments 707 Northern States Power 500 Total $1 jc Attachments RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 93 -08, Sterling Street and Schaller Drive Utility nd Street Improvement Y p and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and .WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 93 -08, Change Order 3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order 3 in the amount of $9,315.90. The revised contract is $773,990.97. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. The project budget is increased by $11,650.00 to. the revised amount of $1,089,830.00. The revised funding for the project is as follows: State aid Assessments Northern States Power Total $ 382 707,280 9nn '011 CHANGE ORDER DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Project Name: Sterling Street/Schaller Drive Utility g and Change Order No.: 3 Street Improvement Project No.: 93 -08 Date: December 11 1 1995 Contractor: Ryan Contracting The following changes shall be made in the contract documents:' Unit Description Unit Quantity Price Water main lowering LS 1 $8,649.65 Restoration of NSP work LS 1 448.75 Added manhole steps LS 1 217.50 Contract Status Original Contract: Net Change of Prior Change Order No. 1 to No. 2: Change This Change Order: Revised Contract: Approved Mayor Approved Engineer Agreed to by Contractor by_ Its Total $8 448.75 217.50 Cost $750,359.09 14,315.98 9,315.90 $773,990.97 Title AGENDA ITEM 0= ��%: 57A AGENDA REPORT .Action by C Quo i:�. Endors a d.. TO: City Manager Modified... Vejected...... FROM: City Engineer �, Date SUBJECT: Maplewood Mall Traffic, Project 89 -21 Cooperative Agreement DATE: December 11, 1995 There are two agreements that need to be addressed at this time. The first is Cooperative Agreement 95030 that addresses the actual construction and construction engineering for the project. There are four agencies funding the construction P ortion of the project. The federal grant is funding approximately 64.6 percent of the project, Mn /DOT is participating in the ramps, high occupancy vehicle bypasses, and the signals. The remaining costs are funded by Ramsey County and the City of Maplewood. The city's portion of the cost for the construction and construction engineering is estimated at $317,743.82. This is about 10.3 percent of the total roject P 1 cost and includes our participation in the additional lane construction along White Bear Avenue from County Road C to County Road D, the additional lanes on County Road D, and our participation in the signal systems. Once the design phase of the project is completed, Maplewood's involvement in administering the project will be turned over to Ramsey County. This agreement identifies that change in responsibility and outlines all of the cost participation. The second agreement is an amendment to an existing agreement, 95003, addressing the preliminary and design engineering for the project. The City of Maplewood is the lead agency during that phase. Recently the city approved an increase in the consultant's fee for the preliminary design of the project. SRF Consulting Group, Inc. is the main design consultant will complete this phase of the project for a not to exceed figure of $207,000. In addition, $15,824.70 was spent on specialized pavement testing outside the scope of the consultant's services. The total estimated cost of the preliminary engineering and design phase of the project is $222,824.70. According to the proposed agreement amendment, this cost would be split between the City of Maplewood and Ramsey County. The city's portion is estimated at 10.3 percent, while the county's portion is estimated at 89.7 percent. For budget purposes the city's responsibility is the $317,743.82 for the construction phase and the $222,824.70 for the preliminary design phase. The total budget for the project is proposed at $540,568.52. The financing for the project is as follows: Project 89 -21 2 December 11, 1995 Ramsey County $199,873.76 Maplewood municipal state aid 340 It is recommended that the city council authorize execution of both agreements and that 1. The project budget be increased to $540,568.52. 2. The financing plan be revised as proposed. 3. The finance director be authorized to make the financial transfers necessary to implement the revised financing plan. KGH jc A 95030 RAMSEY COUNTY COOPERATIVE AGREEMENT WITH CITY OF MAPLEIiOOD White Bear Avenue Reconstruction f rom Co. Rd. C to White Bear Court S.P. 62-665-36 MSA -020- Minn. Pro j. No. S'1!P Attachments: En Estimate dated 10/2/95 Cost Distribution . dated 10/30/95 Estimated Amount Receivable from Maplewood MSA Funds Eli Road $ Si Sub Total $ 10% Constr. En Est. Total $ THIS AGREEMENT, b and between the Cit of Maplewood, a municipal corporation, hereinafter referred to as the "Cit and Ramse Count a political subdivision of the State of Minnesota, hereinafter referred to as the "Count WITNESSETH: WHEREAS, the Cit and the Count desire to reconstruct and rebuild White Bear Avenue from Count Road C to White Bear Court; and WHEREAS, White Bear Avenue from Count Road C to White Bear Court is desi g nated Count State Aid Hi 65; and I WHEREAS, White Bear Avenue from Count Road C to 1-694 is in the Cit and WHEREAS, preliminar studies. and reports conducted b the Cit and Count indicate that it is feasible, practical, and technicall proper to provide for the White Bear Avenue widenin si improvements, g eometric revisions and or reconstruction; and WHEREAS, the Cit has retained the services of a professional en consultant, SRF; and WHEREAS, under separate A 95003 with the Count the Cit has prepared or will prepare, throu its consultant SRF, the necessar desi plans, specifications, estimates, proposals and approvals in accordance with fundin re for the Minnesota Department of Transportation to take bids for this project and WHEREAS, the reconstruction of White -Bear Avenue from Count Road C to 1-694 has been desi as eli for a limited g rant of Federal Funds as Minn. Proj. No. STP ; and WHEREAS, this project has been desi as eli for CSAH funds, reimbursement as S.P. 62-665-36; and 95030-1 WHEREAS, this project has been desi as eli for MSA funds reimbursement as S.A.P. and WHEREAS, plans for this project reconstruct White Bear Avenue from the Cit limits to White Bear Court includin portions of the 1-694 interchan ramps all in the Cit of white Bear Lake and WHEREAS, the Count will have separate a with Mn/DOT and .the Cit of White Bear Lake as re from the project and WHEREAS, p1cans for this pro construct or reconstruct traffic si at the interseciton of White Bear Avenue with Count Road C, Beam Avenue., Count Road D, 1-694 south ramps, 1-694 north ramps and Buerkle Road; and WHEREAS, the Cit and Count construction cost participation in the si is included in this a and the ownership, maintenance and operation of the si is covered in separate a between the Cit and Count and WHEREAS, plans for this project S.P. 62-665-36, MSA -02,r and Minn. Proj. No. STP showin proposed ali profiles, g rades, and cross-sections for the improvement of Count State Aid Hi 65 within the limits of the Cit as a Federall Assisted Count State Aid Hi project have been presented to the Cit and WHEREAS, the g radin g provisions re ac of certain ri of wa and temporar construction and slope easements prior to construction; and WHEREAS, the Count is ac necessar ri of wa as determined b the project g radin g limits under a separate project, S.A.P. 62-665- utilizin its State Aid funds for all reimbursable costs; and WHEREAS, the project includes, in addition to other thin ri of wa ac g radin g , pavin walks, walls, utilit adjustments, concrete curb and g utter, storm sewers, si li roadwa enhancements and tree plantin and WHEREAS, Mn/DOT will take bids for the project, prepare an abstract of bids and cost participation summar re the Count concurrence to award a contract, award a contract and pa the contractor from Federal, State Aid, and local funds identified for the project. NOW. THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. Prior to Count concurrence to Mn/DOT to award a contract, the Count shall first receive concurrence from the Cit for award of the contract to the lowest responsible bidder. 2. Upon award of a construction contract b Mn/DOT the Count shall perform the construction inspection. 3. The Count shall ac and pa for all ri of wa and 95030-2 easements re for the construction of the road pro within the g radin g limits of the plan. An ri of wa which cannot be ne will be ac throu eminent domain proceedin 4. All Cit owned ri of wa and easements within the limits of the project for roads, utilities and stormwater are hereb g ranted to the Count for project use durin construction. 5. All WhiLe Bec-ir Avenue ri of wa and temporar easement's, will be in the name of the Count and parkin and other re will be controlled b the Count 6. Upon completion of the project, the Count shall own and maintain the storm sewer catch basins and leads on its Count roads and the Cit shall own and maintain the storm sewer trunk lines within the Cit Laterals and drains servicin propert within the Cit outside the road ri of wa shall also be owned and maintained b the Cit 7. All Cit utilities or facilities modified or added to those provisions presentl made in the plans and specifications ma be incorporated in the construction contract b supplemental a and shall be paid for as specified in the supplemental a 8. Federal funds g ranted to this pro shall be applied to all eli items within the Cit plus the project si outside the Cit 9. The estimated construction cost of items eli for federal participation is $1,239,000. The federal funds g ranted to the project are limited to $800,000. Federal funds shall be applied to eli items at a rate estimated to be 64.611 of their construction cost. 10. The Count throu its a with Mn/DOT and the Cit of White Bear Lake shall pa for that portion of the project be the Cit limits without applical'on of the $800,000 federal fund g rant except for the si 11. The Count shall pa for the reconstruciton of White Bear Avenue from Count Road D to the north Cit limits not included in the federal fund reimbursement except for the si 12. The Cit shall pa for the improvement of White Bear Avenue from Count Road C to Count Road D, includin Count Road D improvements, not included in the federal fund reimbursement except for the si 13. Si cost participation is based upon all the si s bein warranted b Mn/DOT for utilization of Federal and State Aid funds. Cost distribution of each individual si s is defined b the ownership of the roadwa (enterin le comprisin the intersection. Based on all the si s bein warranted the construction cost share to be paid b the Cit to the Count after application of federal funds is as follows: A. Count Road C - 1000-0 Count - 0% Cit B. Beam Avenue - 7501 Count - 25% Cit 95030-3 509.- Count - 50o Cit C. Count Road D D. Maplewood Mall Entrances - no work proposed. 14. The Cit shall pa ten percent (10'i) of its share of the construction cost, as determined b the final contract amounts due the contractor, after reduction for Federal Funds pa as a construction en fee. This fee shall be due upon notification to the Cit of the estimated final amounts due to the contractor. 15. Quantit distributions identified above are shown in the Statement of Estimated Quantities in the plans. Estimated costs are identified in the En Estima Actual costs shall be based on the contractor's unit prices and the q uantities constructed. 16. All li dama assessed the contractor in connection with the work performed on the project shall result in a credit shared b the Cit of White Bear Lake, Mn/DOT, the Cit and the Count in the same proportion as their respective total share of construction cost is to the total construction cost without deduction for Federal Funds and li dama . 17. The Cit shall not assess or otherwise recover an portion of its costs for this project throu lev on Count propert 18. The Count shall, when a construction contract is proposed to be awarded, prepare a revised estimate and cost participation breakdown based on construction contract unit prices and submit a cop to the Cit Upon concurrence to award a construction contract, the Cit a es to advance to the Treasurer of Ramse Count an amount e to the Cit total construction cost share. Mn/DOT shall then be paid b the Count 19. Upon substantial completion of the work, the Count shall prepare a revised estimate of cost participation breakdown based upon the contract unit prices and the actual units of work estimated to have been performed and submit a cop to the Cit The construction en costs to be paid the Count b the Cit shall be based on this estimated final construction cost. The Count shall add to the Cit estimated final construction costs the construction en costs, make necessar adjustments for li dama if an and deduct Cit funds previousl advanced for the project b the Cit The Cit a to pa to the Count an amounts due. In the event the calculations show that the Cit has advanced funds in g reater amount than is due the Count the Count shall refund the amount to the Cit without interest. 20. The Cit and Count a to indemnif each other harmless from an and all claims, lawsuits, jud char demands, costs, and but not limited to, interest involved therein and costs and expenses connected therewith, arisin from the failure of either part to satisf the a or for dama caused to fourth parties manner in which the Cit or the Count perform duties imposed on each part b the terms of this each other and hold causes of action, expenses, includin attorne fees and out of or resultin provisions of this as a result of the or fail to perform a Nothin 95030-4 herein shall constitute a waiver b either part of the limits or liabilit provided b Minnesota Statutes, Chapter 466 or other applicable law. 21. This a shall remain in full force and effect until terminated b mutual a of the Cit and the Count 22. Preliminar plans reviewed- at the Cit public hearin and final plans and specifications are hereb in all thin approved. IN WITNESS WHEREOF, the parties have caused this A to be executed. CITY OF MAPLEWOOD B Its B Its Date Approved as to Form: Cit Attorne THE COUNTY OF RAMSEY B Chairperson Board of Count Commissioners Chief Clerk- Count Board Attest: Date Approved as to Form: Assistant Count Attorne Risk Mana Recommended for Approval: Paul L. Kirkwold, P.E. Director and Count En 95030-5 WHITE BEAR AVENUE `- COUNTY ROAD C TO WHITE BEAR COURT S.P. 62- 665 -36 Estimated Cost Distribution dated 10 -30 -95 Based on Engineers Estimate dated 10/2/95 Federal Participation $800,000 C -D $ 613,564.62 D 82,168.46 D Ramps 157, 989.71 Signals 385 $1,238,722.79 Eligible for 80- Need 990,978.16 Have 800,000/1,238,722.79 = 64.58265% Use 64.6%, Estimated Construction Cost Total Fed 64 . 6 Other 35.4% Maple- C -D $613,564.62 $396,362.74 $217,201.88 Mn DOT D 82,168.46 53, 080.82 29, 087.64 396,362.74 D Ramps 157,989.71 102,061.35 55,928.36 82,168.46 Signals 385,000.00 248,710.00 136,290.00 D Ramps 157,989.71 102,061.35 $800,214.91 - - -- 55,928.36 Ramp /Ramp 443,961.67 Fed. @ Maple- Ramsey 443,961.67 Total 64.6& Mn D OT wood County C $ 10,000 6 - - -- - - -- 3 Beam 30,000 19,380 - - -- 2 7 D 80,000 51 - - -- 14,160 14,160 S Ramps 100,000 64,600 17,700 - - -- 17,700 N Ramps 100,000 64,600 17,700 - - -- 17,700 Berkley 30 19,380 - - -- - - -- 10, 620 $350,000 226,100 35,400 16,815 71,685 10- Con. 35,000 22,610 3, 540 1, 682 7 $385,000 248,710 38,940 18,497 78,853 Estimated Construction Cost Fed. @ Maple- Ramsey. Segment Total 64.6& Mn DOT wood County C -D $ 613,564.62 396,362.74 - - -- 217,201.88 - - -- D 82,168.46 53,080.82 - - -- 29,087.64 - - -- D Ramps 157,989.71 102,061.35 - - -- - - -- 55,928.36 Ramp /Ramp 443,961.67 - - -- - - -- - - -- 443,961.67 Ramp /WB 395,259.17 - - -- - - -- - - -- 395,259.17 Ramps 347,883.82 - - -- 347,883.82 - - -- - - -- HOV 152,595.68 - - -- 152,595.68 - - -- - - -- Signals 385, 000.00 248, 710.00 38, 940.00 18, 497.00 78, 853.00 $2,578,423.13 800,214.91 539,419.50 264,786.52 974,002.20 WRL:m 12/95 WHITE BEAR AVENUE : COUNTY ROAD C TO WHITE BEAR COURT S.P. 62- 665 -36 Engineering Desiqn = 10% Est. F'ed. @ Maple- Ramsey Segments To t a _l 64.6& Mn DO'l wood County C -D $61 - - -- - - -- 21,720.19 39,636.20 D 8 - - -- -- - 2, 908.76 5 D Ramps 15,798.97 - - -- - - -- - - -- 15,798.97 Ramp -Ramp 44,396.17 - - -- - - -- - - -- 44,396.62 Ramp /WB .39,525.92 - - -- - - -- - - -- 3 Ramps 34,788.38 - - -- - - -- - - -- 39,525.92 HOV 15,259.57 - - -- 15,259.57 - - -- - - -- signals 38,500.00 - - -- - - -- 1 36,650.30 Engineerinq Constr. - 10o est. Subtotal - - -- - - -- - - -- 24,628.95 144,665.86 Ramps - - -- - - -- 34,788.38 - - -- - - -- HOV - - -- - - -- 15,259.57 - - -- - - -- Signals - - -- - - -- 3 1 32,756.30 Subtotal $ 515,685.92 - - -- 69,201.52 52,957.30 393,526.70 $3,094,108.65 800, 2.14.91 608, 621.02 317, 743.82 1, 367, 528.90 WRL:m 12/95 RUAUWAY KCUUN I MUU I IUlV t1lvv ASSOCIATED SIGNAL AND INTERSECTION IMPROVEMENTS S.P. 62- 665 -36 Bear Avenue between Count Road C and White Bear Court White B Y City of Maplewood and White Bear Lake Ramsey County � �•.-_ t ... e .+*• r .... ...^.sue i' rm- ... _:...r .. i't,.� �-r -n .. ni + n- +.��......., � ..��_s -� .m . _ Ir.�� * v �. �l m� - .»�.• -..5` �H ^..T".�.Y y.,9. -µi r` r.'^' c �I A: W'^ e. nM}�YP�.Sl�A1A^4fK•m°eWa`WSC'RT i El Q El L� 14 1 - I; HTE e EAR < - _ t mob I 1 a - • -_.. _ _ � � rte- - � � —. a -- -- -- � .=r� . '— ..:. —. a �" - • + • _ � _ _ _ • ` t � �r _ _ - � _ - _ . .�._. iJf • ~ • • I � � � � 1 I 1 1 • /..,i i 1 inn I } < t 4 ' 1 - t ' f _ t M , • _ , 0 rte. A r - 1 t - .. -sa •r - ..:rte . 1 ;n � E 1 � 1 � • . -� 7tiyA - COUNTY ROAD C. TO BEAM - AVENUE r ± `'- EXISTING AND PROPOSED LAYOUT WHITE BEAR AVENUE PROJECT MEMORANDUM ��;: --�-• - O V P T TO SCALE �r AD Pk O Z LEGEND 19 ,► 4 - M - _ _ EXISTING S;GNaI $i NEW PAVEMENT. r NEW RAISED MEDIAN eN • Q t co ar vi r4;) � x rn st co rn U, � {�N, " 1 � r•r+ .J V I+ .i tY� �� A N N T' � � 0yi � co 'L� . T f w �'� - .r�w.w' .. r..�e!'. -- • -1 f� •�� - .w3�r+, -. :'• , ;.... v . , e a `' { >.... _ - ;` ...w+y �f" "L►'� at*j*Lt_T ++RIt` .�� /� /yY / � '.♦ - -�. two - , ♦ - -. s•t..b..,. _ ;�, ` =a - . , .a..s.: +.. lip 0 6 ow 'yam\ � y�w..T —"_f'� [[•" � s t A v� + ,,, a./ ,�.,. - �:y�'y,'S. I- ! �,,.,�.. �Xv -�� I '�J / , I ti -� �� � a � y, .'A�,. . �4.� ^•a •.,w �� � . BPI ! r a = ; rn z ONO % y r a , 4 v o Z .« Z; z; wn c • , .ul COUNTY ROAD D TO WHITE BEAR COURT EXISTING AND PROPOSED LAYOUT REVISED Agreement 95003 November 29, 1995 RAMSEY COUNTY COOPERATIVE AGREEMENT '~ WITH CITY OF MAPLEWOOD Agreement between Maplewood: Estimated Amount the County of Ramsey Receivable from Ramsey County '.$sand the City of Maplewood Preliminary Engineering: $150,000.00 - original agreement White Bear Avenue + Amendment No. 1 Design of Widening, Traffic $ Estimated Total Signals and Geometric Improvements County Road C to I -694 Amended to include White Bear Avenue Reconstruction Attachments: I -694 ramp Modifications and a. SRF - Maplewood Agreement I -694 HOV Lane and Fee Estimate dated 1/9/95 b. County Cost Participation Policy C. Revision to SRF Maplewood Agreement d. Interchange Layout THIS AGREEMENT, by and and between the City of Maplewood, Minnesota., a municipal corporation, hereinafter referred to as the "City ," and Ramsey County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County"; WITNESSETH: WHEREAS, the parties hereto desire to enter into a joint agreement and effort providing for the design of a roadway widening, traffic signal improvements and geometric revisions on White Bear Avenue, County State Aid Highway 65 (CSAH 65), between County Road C and I - 694; and WHEREAS the Ramsey County Public Works Department has programmed this improvement for 1996; and WHEREAS preliminary studies and reports which have been conducted by the City and County indicate that it is, feasible, practical, and technically proper to provide for the widening, signal improvements and geometric revisions; and WHEREAS, White Bear Avenue from County Road C to I - 694 is in the City; and WHEREAS, the City has retained the services of a professional t engineering consultant SRF to develop plans and specifications for the widening, traffic signal improvements and geometric revisions on White Bear Avenue; and WHEREAS, the County application for Funds participation in this project has been approved for an amount up to $800,000 with a "Sunset" date of 12 and WHEREAS obtaining the Federal Funds will require consultant services for federal processing; and 95003 -1 p «fin . *.... • u.nr ,. w .�.„..,. r . • �t — � _ ..... ... ._ . ; ..r .-.. � �.....� , -... _ .�... _._ _ . .,..._ .. .. .,_ .. - - . ..... ....._ .. __... .._.. -_.. _ _ .. - -....� w ._. _._.. __. _ ' ' 7 . _ _ _ _ _ - � , - � � � . � WHEREAS in accordance with Count polic with Federal Fund ,. the Count will ac the necessar ri of wa for `a : t he project and "; WHEREAS, the Count will re a State Aid approved ri of wa plan to obtain reimbursement from Count State Aid funds for ri of ..iwa ac costs and WHEREAS, the Cit and the Count have determined that it is in the publics best interests to add to the ori project the reconstruction of White Bear Avenue from Count Road D., throu the 1-69.4 Interchan to White Bear Court; and WHEREAS, Mn/DOT has determined that it is in the publics best interest to modif the 1-694 interchan ramps in cooperation with the project and. WHEREAS., Mn/DOT has determined that it is in the publics best interest to add Hi Occupanc Vehicle (HOV) lane provisions to the westbound on ramp at the 1-694 Interchan with White Bear Avenue- and WHEREAS, Mn/DOT and the Count will have a separate a and WHEREAS., the si desi cost is included in this a and WHEREAS, the a para 16 makes provision that additional desi work be a to in writin WHEREAS,, the Cit and the Count will have a separate a coverin construction and operation of the project. NOW. THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1 The Cit throu its selected consultant SRF -Roscoe-Faush, Stra Inc., Suite 150, One Carlson Parkwa North, Minneapolis, MN 55447 - Telephone 612-475-0010, shall prepare the necessar plans, reports, specifications and cost estimates for the approval and construction of this project. The construction costs of the. project are to be paid for usin a combination of federal, state aid and local funds. The project is g enerall y described in the followin nine parts. a. Widenin of White Bear Avenue to provide a left turn lane, with channelization at Radatz Avenue. b. A southbound free ri turn lane on White Bear Avenue at Count Road De C. A northbound free ri turn lane on White Bear Avenue at the 1-694 eastbound ramp. d. A double left turn lane for White Bear Avenue traffic to 1-694. e. Widen, the I -694 ramp terminals with White Bear Avenue. ti f. Reconstruct, rehabilitate or repair White Bear Avenue from Count Road C to Count Road D. 95003-2 90 Update and modif the existin si s and their interconnect, to accommodate the new roadwa g eometrics and traffic flow re h. Reconstruct White Bear Avenue from Count Road D to White Bear Court. 1. Construct HOV lane on the westbound on ramp of the 1-694 interchan at White Bear Avenue. 2. The Cit throu its consultant SRF shall develop surve and mappin for the project, make studies and anal of the roadwa .needs, and develop preliminar plans, specifications and estimates to be submitted to the Count and Mn/DOT for review. The desi shall meet Count State Aid Hi (CSAH) Standards. 3. The Cit throu its consultant SRF shall prepare and obtain approval of the Project Memorandum re for Federal Funds participation. 4. The Cit throu its consultant SRF shall prepare and obtain approval of an necessar ri of wa plans, descriptions and estimates re for CSAH reimbursement of applicable ri of wa ac cost 5. The Cit throu its consultant SRF shall prepare a project stud report, based on the project memorandum, documentin the desi details and supportin environmental documentation. .6. The Cit throu its consultant SRF shall develop detail road and traffic si desi for the project. These desi shall be coordinated with all involved a necessar meetin and hearin conducted and reviewed b the Count and Mn/DOT. 7. The Cit throu its consultant SRF shall prepare the final roadwa and traffic si plans for approval b the Cit the Count .and the Minnesota Department of Transportation (Mn/DOT). Mn/DOT shall prepare the final special provisions, set a lettin date, sell the plans and award a contract. The Count will receive the bids. 8. The Count shall cooperate with the Cit consultant, SRF, in the preparation of the reports, detail plans and specifications as ma be beneficial to the timel completion of the project. 9. The Count shall cooperate with the Cit consultant SRF, in reviews, meetin hearin and approvals as ma be beneficial to the timel completion of the project. 10. Cost and expenses incurred b the Cit and Count to date for previousl performed work on this project and work performed durin the course of the project shall be born separatel b the Cit and the Count 11. The Cit shall administer the contract(s) for consultant en services and make pa for all services rendered. The .Cit shall invoice Ramse Count for the Count share of en costs paid to the consultant b the Cit 12. The Cit shall invoice the Count periodicall for desi services. These costs are not to exceed the followin percenta of 95003-3 ..the,estimate total cost: Preliminar Desi 250 Project Memorandum Stud Report 350 0 Detail Desi 65o Final .Plans 95 01 Final Approval Biddin 1000, 13 The Count estimated share of the consultant SRF desi ..costs shall be the same ratio as the sum of the Federal, Mn/DOT and Count share of the estimated construction cost. The Cit share of the consult SRF desi cost shall be the remainin desi costs which are estimated to be its share of the si plus the non-federal .portion of the work in the Cit 14. Based on the revised a between the consultant SRF and the Cit attached as. Exhibit C, is estimated that the Count share ,of the consultant desi cost for the project is $1 0 15. The final cost participation for the consultant SRF's services shall be the same as the ratio of construction cost :,participation as determined b the low bid received for constructin the project. In the event the project is not bid, the participation ratio shall be based on the latest en estimate for the project reviewed and approved b the Cit and Count 16. The Cost for an additional desi work not previousl addressed shall be a to in writin b the Cit and the Count 17. If preliminar plans are approved b the Cit and the Count and before a construction contract is approved an additional a between the Cit and the Count for cost participation of construction, inspection and maintenance will be entered into. 18. 'The Count shall receive the ori plans, specifications, special provisions, calculations, surve and reports necessar for the .,takin of bids and construction of the project, 19. The Cit and the Count a to indemnif each other and hold each other harmless from an and a ll claims, causes of action, ..lawsuits, jud char demands, costs and expenses includin but not limited to, interest involved therein and attorne fees and ..,costs and expenses connected therewith, arisin out of or resultin from the failure of either part to satisf the provisions of this a or for dama caused to fourth parties as a result of the manner in which the Cit or the Count perform or fail to perform duties imposed on each part b the terms of this a Nothin herein shall constitute a waiver b either part of limitations of ..,-liabilit available at Minnesota Statute Chapter 466 or other laws. 20. It is understood and a b the parties hereto that this ..a shall not be modified or amended except in writin dul si b each of the parties. 21. This a shall remain in full force and effect until terminated b mutual a of the Cit and the Count 95003-4 • --.0 IN WITNESS WHEREOF, - the parties have caused this A to be executed. CITY OF MAPLEWOOD THE COUNTY OF RAMSEY • B B Chairperson • Its Board of Count Commissioners. By Attest: Chief Clerk-Count Board Its Date Date I Approved as to Form: Approved as to Form: Cit Attorne Assistant Count Attorne Risk Mana Recommended for Approval: Paul L. Kirkwold, P.E. Director and Count En . . . ....... v —� M (! W 0 kA Yll c2) V W, Aotion by C ounci l : TO: City Manager Endorse Modifie FROM: City Clerk Rej ecte RE: P gate • HANDICAP ACCESSIBILITY DATE: December 12, 1995 INTRODUCTION The City Clerk's Department is requesting $5,496 from the Contingency Account to remodel two parts of the counter area in order to better serve our customers. RAr_vr,Rni iwn Since the State changed their Driver's License system we have frequently encountered problems and have been unable to complete ID /Driver's License renewals for customers in wheelchairs because of the limited space available for taking pictures. Generally, when a wheelchair is taken into the photo area, since the door cannot be closed, the backdrop is lifted over the top of the door and the picture can be taken. The problem arises when the wheelchair is too large to be turned enough to be "square" with or close enough to the backdrop, too close to the camera, or the person is not tall enough to be within the 9 camera s range. The camera which was used with the old system was moveable, and these problems could be compensated for, however, the new camera is bolted to the counter top and has a limited vertical and horizontal adjustment. Additionally, it is quite sensitive to the location and condition (folds,, etc.) of the backdrop as well as the distance to the subject. In order to eliminate this problem and to meet the handicap requirements, it is requested that the photo area be altered by making the door swing out instead of in, eliminating the need to move and readjust the backdrop, increasing the size of the cubicle to allow room to maneuver a wheelchair, and providing an automatic door opener. Secondly, there is a need to create more space for serving customers. When there is heavy Deputy Registrar activity, with several people on both sides of the counter, there is not enough space to properly serve people who need contractor or business licenses, permits, pet licenses, etc. This situation could be resolved by replacing the existing access door at the south end of the counter with a dutch door with a shelf at the top of the lower half. With the top half of the door open there would be a surface on which to work, and the lower half could still be opened for entry and exit as needed. We have obtained two bids for this work and copies are attached. Our recommendation is to accept the bid by Door Service Company in the amount of $5,496. The bid from Cecil Swalve in the amount of $4,012 does not include finishing, painting or final detail work and does not include closing in the actual booth area. RECOMMENDATION Authorize funding from the Contingency Account in the amount of $5,496 to improve the driver's license photo area for handicap accessibility and provide additional space for service to contractors and other customers. 0 MEMO Re: Wheelchair Space for Photo Taking The 60 X 60 space addressed in proposal is the minimum area that a person in a wheel chair will be able to tarn around in. The more space you can give them the better it would be for turning the chair. ITEMS FOR CONSI EPA'I'ION Steel studs and. 5/8" type X sheetrock are required. ' Flame spread ratings are required for all wall and ceiling finishes. Boor hardware. shall be as required to meet handicap code rcquirements.(levcr handles) Dor- O -Matic is an acceptable opener for the disabled. I do not have any working knowledge of the . other system proposed. Sprinkler system shall be modified as required to meet requirements of NFPA 13. M. Ostrom. Bldg, Official 3 -21 -95 Dec- -04 -9S 10:16A ELLMAN CONSULTING SERVICE 731 2521 P.02 DOOR SERVICE COMPANY OF`THE TWIN CITIES, INC. 825 CARL. ETON STREL r SAINT PAUL„ MINNESOTA 55 114 TEL (612) 646.7443 FAX (612) 646.8075 December 4, 1995 City of Maplewood 1830 East County Road R Maplewood, Minnesota 55109 Attri: Pat Re: Revised and Updated Proposal .Driver License ADA Upgrade Dutch Door Dear .Pat: The following i5 our revised and updated proposal for the ADA upgrade to the license photo area and the dutch door as per your request. Lijo2v Photo Area: Remove the existing sheetrock half wall, cLlt the existing countertop back. 1- L.1rnish and install a new Steel stud and sheetrock half wall as shown on , lan. Finish . p tape, paint and install new plastic laminate can wall and c ountertop end. The vinyl base, carpeting and i . Y p g electrical revisions by owner. Remove the existing in swing solid care doer and all finish door hardware. Reverse the swing on the existing; hollow metal frame. All existing ardware locations g cat Deis to be filled and bondo smooth. The existing hollow metal frame will be repainted. Furnish and install one (1) 3'0" x 7' V " solid care lain sliced redo k P a door. The new door will be clear coated prior to installation. Furnish and install the following ew door hardware- g 3 - Hager BB 1260 4.5" x 4.5" swing clear hinges. L1S26D finish. 1 - Dor- O -Matic "Jr. Swing" handicap door opener. Push side mounted. 1 - Von Duprin tt6212 electric strike. 1JS32D finish. (1'e(Iclired f0l'Unlatching with push button). 2 - Larco #218069 wall switch. Reinstall the following existing door hardware: 1 - Schlage mortise keylock. Dec -04 -95 ELLMAN CONSULTING SERVICE 731 2521 P.03 Door Service Company City of Maplewood Dutch Door: Remove the existing solid Gore door and all existing finish door hardware. Modify the existing hollow metal frame for the installation of the dutch door The existin T fraille e repainted. will b Furnish and install one (1) solid Gore plain sliced red oa-k dutch door. The new door will be clear coated prior to installation. The door will have a 10" shelf with ' plastic la-minate top as per drawing. Furnish and install the following new door hardware ] - Hager BB 1279 4.5'' x 4.5" ball bearing Binge. US26D finish. I - Ives #059 dutch doer bolt. US26D finish. Reinstall the existing doer hardware: 3 - Ball bearing hinges. 1 - Schlage mortise keyloc;k . Clean up and remove all debris from the site. This proposal does not include any lee's for building permits should they be required. This proposal also does not include the I20 volt power wiring to the new handicap door opener. '1'otal Cost of Modifications as Proposed.,...- 9**see * @ & 6o* a. 9 oo***-%*-%$5 This proposal will remain firm for 45 days. All invoices will be due in full upon receipt. Should you have any questions or wish to make any revisions please feel free to call. Respectfully Submitted J ames IE llnian Accepted By - Dated FROM': CECIL SWALVE 7924 WEST ARGENTA TRAIL INVER GROVE HEIGHTS MINNESOTA 55077 683 -0476 TO: LYLE SWANS ON MAIN CITY HALL CITY OF MAPLEWOOD 1830 EAST COUr4TY ROAD B MAPLEWOOD, MINNESOTA LISTED BELOW ARE VARIOUS BIDS FOR WORK ON LICENSING DEPARTMe T WORK STATION BID ON DUTCH DOOR STARTING WITH NEW DOOR ONE NEW SOLID CORE SLAB (36X84) FACTORY INSTALLED SHELF TO MATCH APPERANCE OF OAK DOOR INSTALL ONE HINGE ON DOOR FRAME TO ACC"ODATE SYSTEM MORTISE IN 4 HINGES AND LOCKS FROM DCISTING DOOR INSTALL SURFACE MOUNTED BOLTS FOR SECURING DUTCH DOOR. TOGETHER AND INTO FRAME SHELF TO BE APPROXIMATELY 14' IN DEBTH 01D LENGTH OF DOOR MATERIAL TO INSTALL TOTAL COST INCLUDING LABOR AND ABOVE SYSTEM IS $689900 ADD $30o00 FOR 3 COATS OF POLY ON DOOR FOR SHELF TO HAVE ADD $30.0 0 LAMINATE TO MATCH EXISTING COLOR ON COUNTER AT WORK STAT I OrJ CH DOOR USING EXISTING DOOR THERE NOW t 2) BID ON DUTCH REMOVE EXISTING DOOR AND REMOVE ALL HARDWARE CUT THROUGH DOOR AT DESIRED HEI GTH AND ALSO TO ACCOMMODATE EXISTING HARDWARE PREMAKE SHELF FOR DOOR AND FRAME OPENING SO AS TO BE ABLE TO INSTALL ON SITE TED SHELF W4 BE NATURAL FINISH TO MATCH DOOR OR LAMINA To ITCH WORK STAT I Ot`J DOOR HALVES TO CREATE DESIRED STRENGTH ,REINFORCE TWO MORTISE INTO DOOR INSTALL NEW DOOR HINGE ON FRAME AN INSTALL SURFACE MOUNTED HARDWARE TO LOCK DOOR HALVES TOGETHER AND ONTO FRAME 9.00 COST FOR LABOR AND MATERIALS FOR ABOVE WORK IS $45 ADD 630.00 FOR LAMINATED SHELF FROM: CECI L SWALVE 7925 WEST ARGENTA TRAI L INVER GROVE HEIGHTS MINNESOTA 55077 TO: LYLE SWANSON MAIN CITY HALL CITY OF MA P L ET ON 1830 EAST COQ RD . B MAPLEWOOD , MINNESOTA LISTED BELOW ARE BIDS FOR PHOTO AREA OF LICENSING DEPT. BID #3 REVERSING OF DOOR NOW EXISTING TO PHOTO AREA INCLUDES; NEW DOOR AND FRAME USES EXISTING HARDWARE FROM EXISTING DOOR LABOR INCLUDES; REMOVAL OF OLD DOOR REMOVAL OF EXISTING FRAME CUT OFF AT BASE --SLIP IN OVER THIS WITH NEW INSTALLING NEW FRAME - -DOOR SWINGS TO THE OUTSIDE INSTALLING NEW DOOR CUT BUT HINGE PATTERN TO MATCH FRAME MORTISE END OF DOOR TO INSTALL LATCH TOTAL COST OF BID FOR ABOVE WORK IS $595 $30.00 FOR PREFINI SHING NEW DOOR --HOVvT-$+-25-s ei-if 6 '- 6--Q @ R- I S BID #4 AUTOMATION EQUIPMENT FOR HANDICAPPED ACCESSABLE INCLUDES; 7982 SELF CONTAINED PUMP /CONTROL BOX 4.822 DUR DOOR CLOSER 956 WALL PLATE (2) SPECIAL TUBING NEEDED FOR PRESSURE SYSTEM .75 CENTS PER FOOT ABOVE ITEMS EXCLUDING TUBING COSTS $ 1829.0 0 FROM: CECIL SWALVE 7925 WEST ARGENTA TRAIL 1NVER GROVE HEIGHTS MINNESOTA 55077 TO: LYLE SWANSON MAIN CITY HALL CITY OF MAPLEWOOD 1830 EAST COUNTY ROAD So MAPLEWOOD $ MINNESOTA BID #5 LISTED BELOW I S A BID FOR REMAKING OF SMALL AREA FOR PHOTO TAKING PROPOSAL C 1 > REMOVE EXISTING 1/2 WALL (2) IN LINE WITH WALL - -TAKE OFF THAT PORTION OF COUNTER ( 3) END CAP COUNTER WITH PLYWOOD FOR REINFORCING AND PLASTER FOR FINISHING ( 4) REBUILD 1/2 WALL WITH INTERIOR DIMENSIONS THAT WILL ACCOMMODATE WHEELCLHAIN TURN AROUND 60" DIAMETER ( 5) CAP ALL EXPOSED TOP SECTIONS WITH LAMINATES IN THE SAME MANNER AS NOW EXISTS ALL SHEETROCK WILL BE 5/8 IN. THICK AND WALLS WILL BE 2X4 MATERIAL FLOORING WILL NOT BE FINISHED IN THIS BID BASE BOARD OR VINYL SCUFF GUARD IS NOT INCLUDED PAINTING IS NOT INCLUDED COST OF REMAKING THE PHOTO AREA AS INDICATED ABOVE IS $759.00 CECIL SWALV E 7925 WEST ARGENTA TRAIL INVER GROVE HEIGHTS MINNESOTA 55077 � -7' 7 7e, - column 1 wa.1 I EXISTI FLUOR PLAN i counver 1 i �7 .,. D S7 wa 1 i Cod umn� wall i this S ace add proposed floor plan N�n 1 i j c ount - i s -�. 1 i 1 _.. _ --door 1 l CECIL SWALV E 7925 WEST ARGENTA TRAIL INNER GROVE HEIGHTS MINNESOTA 55077 a inch equals 4.inches FRONT VIEW OF SHELF TOP VIE O F SHELF i 1 REMADE DUTCH DOOR EXISTING DOOR . -- - ---