HomeMy WebLinkAbout1995 08-14 City Council PacketREMINDER: 6:00 P.M. DEDICATION OF OPEN SPACE SITE 103C
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, August 14, 1995
Council Chambers, Municipal Building
Meeting No. 95 -15
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1. Minutes of Council /Manager Meeting, July 17, 1995
2. Minutes of Meeting 95 -14, (July 24, 1995)
E. APPROVAL OF AGENDA
EA. PRESENTATIONS
F. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine b the Cit
° discuss
Council and will
be enacted by one motion. There will be no separate discussion on these
items. If a member of the City Council wishes to discuss an item, that item will be
removed from the Consent Agenda and will be considered separately.
1. Approval of Claims
2. LCMR Resolution and Agreement
3. Final Payment - Searle Street Storm Sewer: Project 93 -14
4. Certification of Election Judges
5. Final Plat - Highwood 4th Addition (Sterling Street and Schaller Drive)
6. Conditional Use Permit Review - 47 Century Avenue South (Nursery School)
7. Conditional Use Permit Review - 1194 County Road C (Pre- school Child -Care Center)
8. Conditional Use Permit Review - 1690 McKnight Road North (Hillside Shopping Center)
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9. Building Custodian Positions
10. Employee Assistance Contract
11. Woodbury Joint Powers, Project 95 -11
12. Sign Plan Approval - 2165 White Bear Avenue (Health Partners)
G. PUBLIC HEARINGS
1. 7:00 P.M.: Tri- District Community Elementary School (County Road B)
Land Use Plan Change (BC to S and OS)
Conditional Use Permit
Design Approval
2. 7:15 P.M. Street Right -of -Way Vacation: Keuffner Place, West of Arcade Street
(Heintz)
3. 7:30 P.M.: Used Motor Vehicle Sales Lot - 135 Century Avenue North
Conditional Use Permit
Site Plan Approval
4.
7:45 P.M.: Amber Hills Preliminary Plat (Schaller Drive and Sterling Street)
Street Right -of -Way Vacation (Crestview Drive)
Plat Revision and Time Extension
H. AWARD OF BIDS
I. UNFINISHED BUSINESS
1. Mapleleaf Estates Preliminary Plat
2.
Deny Preliminary Plat Approval
Preliminary Plat Revision
Compost Site CUP Review (Beam Avenue)
J. NEW BUSINESS
1. Alarm Ordinance Ust Reading)
2. Beth Heights Addition - Lot Sale and Boulder Relocation
3. NSP Rebate Energy Efficiency and Fluorescent Lamps Replacement
4. Special Council Meeting on 1996 Budget
K. VISITOR PRESENTATIONS
L. COUNCIL PRESENTATIONS
1.
2.
3.
4.
M. ADMINISTRATIVE PRESENTATIONS
1.
2.
3.
N. ADJOURNMENT
MINUTES OF
MAPLEWOOD CITY COUNCIL /MANAGER MEETING
5:00 P.M..Monday, July 17 1992
Maplewood Room, Ci Hall
A. CALL TO ORDER:
A regular meeting of the City Council of Maplewood,
. P .Minnesota, was held in the
Maplewood Room., City Hall The meeting called order b Ma or Bastian at 5:
P. M was t d
y y o0
B. ROLL.CALL:
Mayor Gary W. Bastian Present
Cou ncilmember Sherry Allenspach Present
Councilmember Dale H. Carlson Present
Councilmember Marvin Koppen Present
Councilmember George F. Rossbach Present
Others ,Present:
City Manager Michael McGuire
City Clerk Lucille Aurelius
Director of Finance Dan Faust
Director of Community Development Melinda Coleman
Director of Parks and Recreation Bruce Anderson
Director of Public Safety Ken Collins
Director of Public Works Ken Haider
Human Resources Director Sherrie Le
City Attorney Patrick Kelly
C APPROVAL OF AGENDA:
I
Mayor Bastian moved to app rove - the A enda as submitted.
Seconded by Councilmember Koppen Ayes - all
D. METRO EAST DEVELOPMENT PARTNERSHIP
Ms. Jenna King made a short presentation regarding the organization and th e benefits
is
the City experiences as a member.
9
E PROJECT
Ms. Fran Kiesling presented her specific report to the Council re ar
. P g ding.her research
of the environmental wetlands. Ms. Kiesling has been servin an intern ship with the
City for the past year.
Councilmember Carlson moved to.acce t the re ort and that this matter be p 1 aced on
a future Agenda for a public hearing. �—
Seconded by Councilmember Koppen
Ayes - all
1 7 -17 -95
F EROSION CONTROL
Director of Public Works Haider reported on problems experienced in the south end of
Maplewood with the heavy rains this sumrner and what control measures, which the City
requires the developers to undertake, have been enforced.
G. MAPLEWOOD MALL TAX PETITION
f Finance Dan Faust resented a report regarding. the Maplewood Mall's
Director o p P
tition to reduce their assessed valuation for 1992 through 1995. Ramsey County has
petition
requested Maplewood loin them in- hiring special legal cou nsel to handle this
q
petition.
a
It was the consensus of the Council to table this discussion and to obtain any
information as to what other governmental units are doing
H. LIQUOR AND CHARITABLE GAMBLING ORDINANCE REVIEW
City .Attorney y P Pat Kell resented Council with ordinances from other municipalities and how they differ from Maplewood , s.
consensus of the Council that City Attorney Kelly, City Clerk Luci l l e
It was the y
Aurelius and Director of Public Safety Ken Col l i - meet with the Liquor License and
Charitable Gambling License holders to review the ordinances.
I OTHER BUSINESS
1. Fire Department
Manager McGuire reported on the last meeting held with the Fire Department.
He also reported that he was proceeding with the hiring of a Fire Chief
January 1, 19960
2. Open Space Site #103C
Manager McGuire stated that the Open Space Site #103C dedication ceremony
will be held Monday, August 14, 1995 at 6:00 P.M. at the site.
30 Announcements
a. Manager McGuire stated he had received calls from residents in the Craig
Place area that they do not want a street light. At the last Council
meeting a street light was approved for that area.
b. Assistant Manager Gretchen Maglich's "going away" party will be
Wednesday, July 19 1995 at 5:00 P..M. at the Maplewood Inn
c. The White Bear Avenue /Ramsey County Fair Parade is Thursday, July 20,
1995 and the Council should meet at City Hall.
M. ADJOURNMENT
The meeting was adjourned at 7:16 P.M.
2 7 -17 -95
MINUTES OF.MAPLEWOOD CITY Council
7:00 P.M., Monday, July 24, 1995
Council Chambers,. Municipal Building
Meeting No. 95 -14
A CALL TO ORDER
A regular meeting of the City Council of Maplewood, y p Minnesota was held in the Council
Chambers, Municipal Building, and was called to order at 7 :00 P.M. b y Mayor Bastian.
y
B. PLEDGE OF ALLEGIANCE
CO, ROLL CALL:
Gary W. Bastian, Mayor Absent
Sherry A1lenspach, Councilmember Present
Dale H. Carlson, Acting Mayor Present
Marvin C. Koppen, Councilmember Present
George F. Rossbach, Councilmember Present
Acting Mayor Carlson expressed the Council's condolences on the death of Sister
Lynch.
s er Clare
D. .APPROVAL OF MINUTES:
1. Minutes of Meeting 95 -13 (July 10. 1995)
Councilmember Rossbach moved to agD the minutes of Meeting
W 1995) as corrected:
Page 8, Item J -4 - vote was:
Seconded by Acting Mayor Carlson Ayes = Mayor Bastian, Actin Mayor
or y
Carlson, Councilmembers
Al1enspach, Koppen
Abstain - Councilmember Rossbach
Seconded by Councilmember Allenspach Ayes -all
E. APPROVAL OF AGENDA:
Councilmember Koppen moved to approve the Agenda as amended:
L1 Valley Branch Watershed
L2 Harvest Park
Seconded by Councilmember Rossbach Ayes -all
EA. APPOINTMENTS /PRESENTATIONS
NONE
7 -24 -95
F. CONSENT, AGENDA:
Councilmember Rossbach moved
to apDrove the Consent Aen
1. Approval of Claims
Approved the following
ACCOUNTS PAYABLE: $
$1
PAYROLL: $
claims:
978,797.63
70 683.99
0 049 9 481.62
266,295.60
$ 44
$ 10.683.00
$ 321,066.63
$1, 370.548.25
ided b_v Co
ecommende
oDDen.: ayes - all
Checks #5206 #5269
.Dated 6 -30 -95 thru 7 -12 -95
Checks #20863 - #20995
Dated 7 -24 -95
Total Accounts Payable
Payroll Checks #82506 thru #82783
Dated 7 -14 -95
Payroll Deduction Checks #82788 thru
#82807 dated 7-14-95
Pa y roll Checks #82471 thru #82488
Dated 7 -7 -95
Total Payroll
GRAND TOTAL
2. Change of Managers: Chi Chi's, 3069 White- Bear.Avenue
Approved the app P
lication of Robert J. Philli s for an intoxicating liquor
license as manager of Chi Chi s at 3069 White Bear Avenue.
30 Change Orders: Western Hills Park
g
Approved two
Change orders for Western Hills Park totaling $38,640,
modifying the contract as follows:
Original Contract $296,344.80
Delete Change Order #1 382000.00
Subtotal 258,344.80
Add Change Order #2 640.00
$258
G. PUBLIC HEARINGS
NONE
H. AWARD OF BIDS
NONE
7 -24 -95
2
I UNFINISHED BUSINESS
1. Grandview Addition (Carver Avenue ) Code Variation
a. Manager McGuire presented the staff report.
b Director of Community Development Coleman resented the specifics of the
report
p
Co.. Councilmember Koppen moved to table this item until the meeting of
August 28, 1995
Seconded by Councilmember Rossbach Ayes - all
2. First Evangelical Free Church (Hazelwood Street)
a. Manager McGuire presented the staff report.
b . Di rector of Communi ty Development Col eman presented the speci f i cs of the
report.
c. Acting Mayor Carlson asked if anyone wished to speak before the Council
regarding this matter. The following were heard:
John Gregorson, representing the Church
Laurel .Hawkins
Conditional Use Permit Revision
d. Councilmember Rossbach introduced the following Resolution and moved is
doption:
95 - 07 - 84
CONDITIONAL USE PERMIT TO EXPAND PARKING LOT
1. All construction shall follow the plans that the City stamped May 24,
1995, subject to the following conditions:
a. All construction shall follow the site plan approved by the
City. The Director of Community Development may approve minor
changes. The City Council may approve major changes.
b. Dropping the two parking spaces along the south property line at
the east end of the parking lot.
2. The proposed parking lot expansion construction must be started within
one year after the Council approves this revised permit or the permit
shall end. The Council may extend this deadline for one year.
3. The Council shall review this permit in one year.
Seconded by Councilmember Koppen Ayes - all
7 -24 -95 3
member Rossbach moved a rove the revised tans (stamped Ma 24
e. Councilme pa
Free Church t.2696 Hazelwood Street The
1995) for First Evangelical --
anplicant shall do the following:
screen lighting so it is n
1, Direct or sc g 9 not directly visible from any
residential area or public street. Lighti ng. shall not exceed one foot -
candle at a residential ro erty line. (Code requirement)
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2. Repeat R this review in three years if the contractor has not started building the parking lot.
3. Screen all roof- mounted equipment that will be visible from streets or
adjacent property. Submit screening plans to the design review board
for approval. (Code requirement)
4. Construct a trash dumpster enclosure as required by city code. The
enclosure must match the building color. Submit plans for the enclosure
to staff for approval.
5. Submit a grading, g Y drainage, utility and erosion control plan to the city
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engineer for approval before starting the parking lot.
9
6. Install an in- ground sprinkler system for all landscaped areas. (Code
requirement)
7. Submit the plans for all Phase II development to the Design Review Board
for approval.
8. Submit a revised screening plan for the south lot line to staff for
approval. The plan must show enough planting and berming to provide an
80% screen that is at least six feet tall. This screening is required
for the rear yards of the two homes at the end of Germain Court. (Code
requirement)
9. Construct concrete curbing around the proposed parking lot and drives.
(Code requirement)
10. Paint the doors on the north end of the building. (Code requirement)
11. Restripe the existing parking lot and stripe the new parking lot to meet
code.
12. Review the permit on November 13, 1995.
Seconded by Councilmember Koppen Ayes - all
3. Parkview Townhouses (Londin Lane) Zoning Map Changes - Findings to Deny
a. Manager McGuire presented the staff report.
b. City Y Attorne Kelly presented the Findings of Fact and Conclusions of
Law.
c. Director of Community Development Coleman presented the specifics of the report.
d. Acting Mayor Carlson asked if anyone wished to speak before the Council
regarding this matter. No one appeared.
7 -24 -95 4
k
e. Actin Mayor Carlson moved to a the followinq Find
and. Concl usi ons. of Law to den the Parkvi ew Townhouses... prel i mi n
FINDINGS OF FACT
1. Applicant owns the 20-acre parcel in the Cit of Maplewood as
more particularl described in Exhibit A.
2... The sub propert is presentl zoned as a farm residence
district (F district). The uses permitted in the F district are
those specified by ordinance includin the uses permitted in the
R-1 (sin dwellin residence district.
ct.
3 . There are ad properties to the South and East zoned F.
4. The Comprehensive Land Use Plan'currentl desi the sub
propert for medium-densit residential development. This
classification is designate for various housin t includin
single-famil houses on small lots, two-famil homes, townhouses
and mobile homes.
5. The application re in part, a rezonin of the subject
.propert from F district to R-3 (multiple dwellin residence
district.
6. Applicant sou a partial rezone from F to limited business
-commercial (LBC).
7. The Ramse Count En recommended the dedication of three
feet of additional right-of-wa on McKni
.8. The Cit staff recommended the dedication of a wetland easement
to include a proposed pond and a 100-foot buffer between the
buildin improvement and the proposed pond.
9. The draina plan has been approved b the watershed district.
10. The gradin and landscapin plan has been approved b the
Department of Natural Resources but may be sub to additional
DNR permits.
11. City staff has reported that the proposed rezoning is consistent
with the existin land use plan desi
12. Notice of the application and proposed rezonin was mailed to
those propert owners identified in records filed in Ramse
Count
13o Cit ordinance and past practice provides that the Cit relies
up the identification of owner obtained from Count records.
140 Notice of the application and proposed rezonin was properl
made in reliance upon the appropriate records filed in Ramse
Count
15. The Cit staff determined that the proposed densit of the
townhouse pro is e q uivalent to 5.7 units per acre.
16. The Ramse Count En reported that the roads servicin the
.prop development had capacit for an additional 6,000 cars
per da
17. The accurac of traffic projections in li of a new interstate
interchan in the vicinit is debatable,
18. Traffic pro b the Count En utilized 1993 traffic
counts.
19. The accurac of Count traffic projections is q uestionable as a
result of past inaccurate County traffic projections and failure
to consider traffic produced by developments to the south and
east of the sub propert
20. A public hearin was conducted as re b law.
7-24-95
is
t:
21. Numerous citizens spoke in opposition to the proposed rezoning.
22. Objections were raised by citizens regarding the negative impact
of additional traffic upon pedestrian activities in the subject
area.
23. Objections were raised by numerous citizens as to the motor
vehicle safety affected by additional traffic relative to the
proposed rezoning.
24. City staff reported that the proposed sedimentation pond was not
designed to contain all stormwater and snow melt runoff from
proposed development.
250 Objections were raised by numerous citizens as to the adequacy
of the sedimentation pond proposed for the development and the
potential negative environmental impacts.
26. Testimony showed the potential for depreciation of adjoining
property values as a result of the initial noise generated by a
proposed multi- family use.
27. Testimony showed additional compatibility of the proposed
development with the. character of the neighborhood to be
questionable.
280 Access to the proposed development was concentrated upon a
single street rather than dispersing traffic upon other
available streets and avenues.
290 There was discussion regarding the need for a greater variety of
housing types than that proposed in the development..
30. A lack of diverse housing stock has caused property value
declines and discouraged owner occupancy.in other areas within
the City zoned for multi - family residential.
31. Existing neighborhood schools will be crowded even further by
the proposed development of multi - family residential.
32. Burden upon existing open space areas will be increased as a
result of proposed development of multi - family residential.
33. Expanding existing City streets as a result of multi- family
residential development is likely to cause financial burden to
the City due to probable unavailability of special assessment
funding.
CONCLUSIONS OF LAW
1. The authority of the City Council to -zone property or to amend
its zoning is a legislative function of the Gity Council.
2. The power of the City Council to amend and revise the zoning
ordinance must be exercised reasonable in furtherance of the
public health, safety and welfare.
3. Neighborhood testimony in opposition regarding the rezoning
application and preliminary plat application may be considered
and taken into account by the City Council.
4: The City Council may reasonably consider all information,
documentation, evidence, and testimony which was heard of the
public record and /or presented to the City Council at the public
hearing. on its own back
5. The City Council may rely up round and knowledge 9
and expertise in making its decision so long as it does not act
unreasonably or arbitrarily or capriciously.
6. The subject property - may continue to be proposed for development
with the existing zoning classification.
7. There is no evidence or testimony to indicate that the existing
zoning district constitutes a regulatory taking.
7-24-95
8 .
The . appl i cant bears the burden - of p ersuadi n g y
the Ci Council
that the-existing zoning classification was either mistaken or
that the character of the neighborhood has changed to such an
extent that no reasonable use can be made of the property in its
current zoning classification.
9.
The Comprehensive Land Use Plan is advisor in the case of
. M
a conflict, the zoning classification takes precedence over the
Comprehensive Plan designation.
10.
The application has the potential to adversel y affect the p ublic
health, safety and welfare due to traffic, lack of hous
diversi lack of neighborhood compati bility, increased burdens
11.
upon .scarce public resources and general A public o osition.
1 •PP •
pp i cant has faded to bear the burden of proving sufficient
justi for rezoning the subject property.
12.
Application for preliminary plat approval must be denied as
inconsistent with the zoning classification and the urpose of
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the City •
ity subdivision ordinance.
13.
Application for site and landscape 1 app rov '
p a1 must be denied
,pp
inconsistent nconsistent with the zoning classification.
Seconded by Councilmember Ko en Ayes .yes all
4. Cable Communications Franchise Ordinance - 2nd Reading
a. Manager McGuire presented the staff report.
b. Councilmember Rossbach introduced the following Ordinance
dopti o_ n
-- c ,_�. and moved its
ORDINANCE NO. 736
AN ORDINANCE GRANTING A FRANCHISE TO GROUP W CABLE OF RAMSEY /WASHINGTO
N, INC.,
TO OPERATE AND MAINTAIN A CABLE COMM MUNICIPALITY OF MAPLEWOOD,
UNICATIONS SYSTEM IN THE MUNICIPALI .
SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF FRANCHISE-
DEFINING THE MEANING OF FRANCHISE; PROVIDING FOR REGULATION AND USE OF' .
THE SYSTEM,
AND INCLUDING PENALTIES FOR VIOLATIONS THEREOF.
PREAMBLE
The Ramsey /Washington Counties Suburban Cable Communications Commission ("C
and the Municipality of Maplewood ("Grantor") o does ordain that it is in the public interest
to permit the use of public rights. -of -way and easements for the con maintenance and
struction, mai
operation of a Cable Communications System ("System") under the terms of a fr •
anchise, said
public purpose being specifically the enhancement of communications within ' cipal
. the municipal
limits of Grantor, the expansion of communications
p opportunities outside Grantor, and the
provision of programming of a truly local interest.
ARTICLE 1. STATEMENT OF INTENT AND PURPOSE AUTHORITY FRANCHISE APPLICA
1.01 Statement of Intent and Purpose. Grantor intends by the adoption of this
Ordinance,. to bring about the development and operation of a System. Such a development can
contribute significantly to the communication needs and desires of citizens of Grantor, the
surrounding area and the member municipalities of Commission. Further, the development and
operation of a System may help achieve better utilization and improvement of public services.
7 -24 -95 7
• Grantor and Commission on have led the way for organi this means
. Studies participated in by Gra . member
a S ystem deemed best suited to Grantor and the e.
o f procuri and securing Y tion of this
' • Commission. Thi has resulted i the preparation and adop
munci pal s ti es of Co
Ordnance and Franchise se as defined herein, in compliance with all requirement s of the State
o Mi nnesota .
• � n Counties Suburban Cable Communications
1.02 Authors tv . The origin Hal Ramsey /Washi ngto •
1 and state authority, granted a Franchise for a System operating
Commission, under federal System without
territorial boundaries and prohibited operation within the n the Co�uni ssi on n of a Sys s and enforcement of the
Fr anchise, and Commission carried out the ongoing administration a .
a Fr ,
• i on i s to be dissolved, a successor Commission . i s to • be
Franch The original Commission lines
o Minnesota Statutes § 471.., and the �ndiv� dual member municipalities
. created pursuant t franchise relationship
mmi ssi on including udi n Grantor, must therefore enter into a f ran p
comprisi Co g pursuant to
• f Ramse /Washin ton, Inc. d /b /a Meredith Cable ("Company") p with Group W Cable o y 9
the. Game substantive terms and conditions of the original Commissions Franchi
• 11 be required to reimburse Grantor for all
1.03 Franch Processing Fee Company . q .
• s' fees in soliciting and evaluating applications, and
,costs incurred- includi attorney.
processing the franchise Y award and an other ongoing expenses connected with the franchise
award, to the extent that such costs are not recovered from application fees.
• Grantor and Company are hereby authorized to, at the time of
1.04 Franchise Agreement
p Y in the
r i nto a Franchise se
Agreement, consistent with this_ Ordinance, govern g acceptance, ente and use of the System; and
relationship between Grantor and Company; providing for regulation a Y •
relat p visions. The terms and conditions
prescribing liquidated damages for the violation of its pro •.
p 9 q The Agreement is attached hereto as
of the Agreement are incorporated herein by 9
9
Exhibit I.
ARTICLE 2. SHORT TITLE "C able Communicatsons Franchise
shall be known and cited as
This ord i
Ordina nce hereinafter in this document referred to as Ordinance .
,
ARTICLE 3. DEFINITIONS an
their
of this Ordinance, the following terms, phrases, words a
For the purpose
derivations shall have the meaning given herein. When not inconsis tent with the context,
tense include the future words i the plural number
words used in the present to include the
The words
words in the singular number include the plural number.
si ngul ar number and 11 be given
" mandator and " " permissive. Words not defined shall is g
it
shall it and, will are y Y P
their common and ordinary meaning.
" six Megahertz (MHz) frequency band, which- is capable of
.3.01 Channel shall mean a s g carrying either one standard g video signal, a number of audio, digital or other non -video
signals, or some combination of such signals.
l" means a signaling provided by System naling ath prov
3.02 .Class IV Cable Communications Channel g p ath
to transmit signals of a n y t y p e i t e from a subscriber terminal to another point n the System.
3.03 "Community Access Cor ration" shall
duties may include the financing, management
public
access channels.
mean the non - profit, public corporation whose
and P rogramming of the community access and
" " hall mean the programming that will be the responsibility
3.04 Community PrOgramm�ng s •
' ion or its designee, ursuant to the Franchise Agreement.
of the Commiss P
3.05 " Community Programming Channels "shall mean all of the Channels on the System
designated for Community 9 ommunit Pr in the Franchise Agreement.
7 -24 -95 8
3.06 "Company" g shall mean Group W Cable of Ramsey /Washington, Inc., its agents
employees, lawful predecessors, successors transferees or ass ignees.
3.07 "Converter" shall mean an electronic device whi converts i
s gna 1 s to o frequency
not susceptible to i nterference within the television receiver of a subscriber, and by an
appropriate channel selector also permits a subscriber to View all appropriate
P subscriber
signals included in that level of service delivered at designated converter dial locations.
3008 "FCC" shall mean the Federal Communications Commission or a designated
re resenta g
p tive.
3.09 "Franchise" means the rights and obligations extended b Grantor to Co
9 Y C to own,
operate and maintain a System within the Municipality and the Ramsey /Washington Service
Territory and manifested by the following:
9
A. This Ordinance No. 736 adopted by the Grantor on the 24th day of July, 1995; and
B. A Franchise Agreement entered into between Grantor and Company based on the author
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and grant of a cable communications franchise extended by this Ordinance and an and
all Y
acceptance agreements related thereto.
3.10 "Franchise Agreement" means the agreement entitled "Cable Communications Franchise
Agreement" between Grantor and Company which is incorporated herein by reference and which
is enforceable by Grantor and Company and which sets forth the rights and obligations
P g between
Grantor and Company arising out of the Franchise,
3.11 "Grantor" or "Municipality" shall mean the Municipality of Maplewood, Mi nnesota,
p y
P
i is governing body, and its lawful assigns or des including specifically the
C ommission.
3.12 "Institutional Network" or "I /Net" shall mean the 440 MHz capacity, s c
. p y, g able
network, more particularly descr in Section 4.02 of the Franchise A
3.1 y _Member Muni shall mean any municipality which enters into the Joint and
Cooperative Agreement and is, at the time involved, a member in good standing.
3.14 "Non -Voice Return Communications" shall mean the result of appropriate S stem
Y
design techniques which incorporate installation of cable and amplifiers suitable for the
subsequent insertion of necessary non -voice communications electronic modules.
3.15 "Offering of Company" or "Offering" shall mean that certain document entitled
"Offering of Company" and signed by Company and the Commission, and any amendments thereto
which is on file with Grantor. Further, to the extent that the Franchise Agreement
may conflict with the Offering, the provisions of the Franchis A shall g supersede
those of the Offering, only where such terms are in direct and irreconcilable conflict..
3.16. "Ordinance" means this Ordinance No. 736 of the . Municipality
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3.17 "Ramse /Washin ton. Counties Suburban Cable Communications Commission_" or
"Commission" shall mean the joint powers commission established shed b the cit P _ y es of Birchwood
Village, Dellwood, Lake Elmo, Mahtomedi, Maplewood, North St. Paul, White 'Bear L Oakdale, Vadnais Heights,
� g
Lake, and Willernie, and the townships of Grant and White Bear, Minnesota, as
reorganized under Minnesota Statutes S 471.
3 "Person" shall mean any corporation, partnership, proprietorship, individual or
organization authorized to do business in the State of Minnesota, or any natural person.
3.19 "Public Property" shall mean any real property owned by Grantor or any other
governmental unit, other than a Street.
7 -24 -95 0
3.20 "Street" shall me an the surface of and the space above and below any public street,
road cartway, h i hwa free , lane, path, ublic way, alley, court, sidewalk, boulevard,
, g y , y p , P
drive or any easement or right -of -way now or hereafter held by Grantor which shall,
within
parkway, • its proper use and meaning in • the sole opinion of Grantor, entitle Company to the use
p y
purpose thereof for the ur se of installing or transmitting over poles, wires, cables, conductors,
ducts ,. conduits, vaults, manholes, amplifiers, appliances, attachments and other property as
ma y be.ordinarily necessary and pertinent to System.
3.21 _ "S_ stem" shall mean a broadband telecommunications system of antennas, cables,
wire li t owers uides or other conductors, converters, equipment or facilities,
wave g
designed ned and constructed for the purpose of producing, receiving, transmitting, amplifying
or el ectrical sig nals, located
and distributing audio, video and other forms. of electronic
in Grantor.
3.22 "Subscriber" shall mean any Person or entity who lawfully subscribes to a service
rovided b Com an b means of or in connection with the System and pays a fee unless such
P y P y, y
.fee is lawfully waived.
3.23
" Two - Wa y S ystem" means a distribution system that has ampli that can pass
_
video voice and /or data signals in both directions simultaneously.
ARTICLE 4_. GRANT OF AUTHORITY AND GENERAL PROVISIONS
4.01 Grant of Franchise The Franchise is granted pursuant to the terms and conditions
contained accompanying 9 9
herein and the accom an in agreements constituting the Franchise. Such terms and
conditions shall be subordinate to all applicable provisions of state and federal laws, rules
or hereby intends to ad a replacement Franchise and enter and regulations. Grant y into a p P .
franchise relationship n substantially the same terms and conditions as po
• Commission and Company. In the event any term or condition P diti previ existed
ion herein
between th Original
diffe in an y substantive resp from a term or conditi i n the prior Franchise, such
P Franchise . term or cond shall continue in full force and effect, and shall
pr ior
supersede such term or condition.
4.02 Criteria of Selection Company's technical ability, financial condition and legal
quo were considered and approved by the original Commission, including Grantor,
q op in a full public proceeding which afforded reasonable not and a reasonable to
be heard B y adop of this Franchise, Grantor accepts the review of the original
. P
Comm and approves Company's qualifications for the purposes contemplated herein.
4.03 Authori for Use of Streets
A. For the purposes of operating and maintaining System in Grantor, Company may erect .
install, construct, repair, replace, reconstruct and retain in, on, over, under,
upon, across and along the Streets within Grantor such lines, cables, conductors,
ducts, conduits, vaults, manhol amplifiers, appliances, pedestals, attachments and
and equipment as are necessary and appurtenant to the operation of
other property ,.
S stem, provided that all applicable permits are applied for and granted, all fees
y P � with. Prior to
construction or alteration, Company shall in each case
aid and all other City codes and ordinances are otherwise complied
P file laps wi th Grantor, all
p
app ropriate a encies and utility companies and receive written approval of such
g Comp
plans. P
g shall provide a monthly progress report to Grantor th rough h the P y
completion of construction.
Company shall construct and maintain System so as not to interfere with other uses
B P an y l
of Streets. Company shall make use of existing poles and other facilities avai ble a
P
to Company. P an . Com any shall make reasonable efforts to individually notify
all
r y proposed residents affected b ro osed construction prior to the commencement of that work.
7 -24 -95 10
C • Notwithstanding
the above r ant to use Street
if Grantor in i 9
ter is sol opi de no Street shall be
used by Co
ms , conditions or fermi nes that such m an
provisio i ons b h use i s ncons ' p y
presently used. Y wh � ch such Street stmt with the
t was created or • dedicated, or
4 .04 Franchise •
o Term. This Fr
f fe an •
cti ve and shall • chase shall cormne
hereinafter expire on May 13 nce..upon the date this •
provided. � 19 98, unless r Ordinance becom
mewed terminate or es
d sooner as
4.45 Franch
Non - Exclusive The Fra nchise r .
4.06 anted herein i s non - •
Cable Comm Commun i cat exc l us i ve .
use the Street ions Fra nchise Re ui r
F s or other Public i ed. No System shall
Franchise. c ,Property of Grantor ll be allowed to
antor or be allowed ccupy or
d to operate without a
ARTICLE S. DESIG
N PROVISIONS
5.0 Initial .
Channel Ca aci t
A• System shall be a single trunk 450 MHz cable activat
(64) downstream Channels and four (4) shall be available throu h S stem, return (upstream) eM
� F�musicXSerfour
shall install dual 450 MHz cable in� all t underground �h Channels the contrar ser
that Company is not required to install dual 450 MHz cab y� company
build locations meeting the line extension cr' �OCations, provided, however,
B. System shall have initiall �e or dual conduit in any new
video Channels, 31 activated downstream C Institutional Network whthean�
y a separate Insti a
hannels, and 25 activated upstream Channels6
C. Both Subscriber and Institutional Networks shall
Upstream and downstream simultaneously and have the technical of passing signals
return communications. capacity for non -voice
5.02 Interconnection. System shall be
system( designed to be i
'communications s). The standard VHF Channel 6 i
regional channel usage; interconnected with other cable
operational, 9 � Provided, however, that until the unifoy channel uniform
the standard VHF Channel 6 may be utilized by Com rm regional
an a
Subject to approval by Grantor, el becomes
the government access channel as may be required until p y S �t deems appropriatee
t e designated uniform regional channel may be shared w'
separate channel or until combined usage of the channel ex an with
(80�) of the time between g, such time as Grantor requests a
during eighty percent
consecutive six -week period. P ands to such point as it is in use
.00 a.m. and 10:00 P.M. during any
5.03 Technical Performance tandards. At a mi 11 standards promulgated b S ti o cable communm mum, System technical and performance
Y the FCC relang tications systems contained sub -part K of part 76 of the FCC's rules in effect at the t� p ormance
.incorporated herein by reference. Company shall further tamed in
and Company and set forth in the Franchise Agre ement. tim of application submission are
required by the FCC sh all Grantor be filed within ten (10) abide by standards agreed upon by results Grantor. das of the conduct of such fteny tests with
tests 5..04 Special Testing.
required by Grantor:
A.
The following procedures shall apply to any special
testi
Tf ng special testing required
with prescribed technical
testing.
by Grantor establishes that. System
standards, Company shall bear all
7 -24 -95
is not in compliance
costs of the special
11
$. If special testing requ
fired by Gran that System is in compliance wi
tor establishes th y
prescribed technical standards, Grantor shall bear all costs of the special testing.
testing required by Grantor
C , Grantor shall
bear all costs of any other special .
ARTICLE 6. CONSTRUCTION PROVISIONS method
e, Com anys construction timetabi reflects the meth u n
-6.01 Construction Timetabl '
P art of the Fra
f S stem. .The plan of Company will reflect at a minimum the
with a map .for the initi ction ser vice y rea and made a p
and schedule of cons
following: shall apply for all
X. Within 90 days of the granchise,
ranting of the F
Company
necessary governmental permits, licenses, certificates and authorizations•
'n one year after the granting of
B. All engineering and design shall be completed within
the Franchise.
amount of construction shall be comp s e t i a censes1 n certi cates and
C p significant overnmental perm t
Company's receipt of all necessary 9
authorizations. authori
l h all be extended substantially througho al ngethe routeeofathe
p, Energized trunk cable s a►me „ Within the same period of time, if the
within five years after c ?a ° „aropstruction. Persons
energized -cable will have in
same is desired.
shall be completed within three (3) years
E. Construction of
the initial service area
of certification by Board. on occurrence of The re uirements of this section may be waived by Grantor only up
F. unforeseen events or acts of God.
hall obtain a permit from Grantor before ea�k� driveway or public co
6.02
Permi • Company s the construction
of System, including the opening or disturbance of any Stree ' tl re by Company bed
A ny and all Streets which are distem shall pro , at shalI. prompt during fine of Fifty
place. A Y, i a daily
operation, maintenance or reconstruction of Sy licable city be
expense and to the satisfaction of bm Granto meet the conditions of any app
Jts p r incident should C p
Dollars ($50-00) pe
permit not to disturb the Streets. ro ert and facilities
installed .and maintained �n co so c not l to cable and other p p,
6.03 Construction Codes.
All conduits, prop ert he
of Company shall be located sell keep and maintain all of its p, trave
p Y
a licable codes. Company the usual and customary trade, traffic or ert u t of any the unnecessarily interfere with
ublic 1 -aces of the Franchise area ntor may require the removal of hallahave
Streets and p p ro ert in queion. Grantor s
Person. In the event tenances from t e Street p Pio quest
n Work. performed subject to the
lines, cables and appur to ensure
the right to inspect all construc make such tests as it sh �alsions of law and ordinances
provisions of the Franchise ertinent pro
compliance with the terms of the Franchise and p
that are applicable.
Street Ri hts. Nothing in the Franchise shall be construe to
6.04 Reservation of St � 5, g
rading, paving, repairing and /or altering any
S prevent Grantor from construc g or removin be done, insofar as practicablev g water mai ns, or co �in such
treet, or laying down, repairing
n other public work. All such work shall .
a ny
7 -24 -95
as. not to obstruct, injure or prevent the free use and op eration of the
P poles, wires,
conduits, conductors, pipes or appurtenances of Company. If an such p roperty of
herein s hall y P p y Company
interfere with the construction or repair of any Street or improvement, th
s, notice shall P , • ty
(30) da
Y be to Company by Grantor and all such p o l es, wires, conduits
or other a liances and facet p
pp facilities shall be removed or replaced by Company in such manner as
shall be directed by the Grantor so that the same shall not interfere '
e e with the said public
work of City, and such removal or replacement shall be at the expense p e of Company herein.
ARTICLE 7. OPERATION AND MAINTENANCE
7. 01 Annual Repo is Grantor shall have the •
authority to collect a use fee . and to audit
Company's accounting and financial records upon reasonable notice '
p as set forth � n the
Franchise Agreement. Company shall fi with Grantor annually reports Y p of gross revenues and
other information as set forth in the Franchise Agreement.
7.02 Ma intenance and Compl aints . A toll - free or collect telephon p e number for the
reception of compl shall be provided to Subscribers and Comp shal maintain able of r a repair
service capable responding to Subscriber complaints or requests for service within 24
hours after receipt of the complaint or request. Company shall inve
complaints regarding quality of service, equipment q p y • gate and resolve all
complai ment malfunction billin g disputes and other
• p
matters pursuant to the procedure set forth in the Franchise Agreement. Company '
i ncluded in making such re p Y will bear
the. costs i airs, adj ustments or instal J installations .unless Company deems
such repairs necessary due t neglect or abuse of Subscriber. All
costs for repairs
neces arY due to neglect or abuse.of Subscriber shall be borne b y the Subscriber
7.03. Rates .and Other Charges.
A. All. regulatable rates and charges shall be subject to regulations b
. J g Y Grantor, i n a
manner to be provided by it. In the absence of any Grantor action taken to exe
rcise
rate regulation, Company shall be subject to the rate r
regulation provisions
an g P provided
herein, d of the state or its agencies that may from time to time be applicable.
pp icable.
B. Rates and charges charged b Co for •
g Y p Y monthly service and installation and all
other charges hereunder shall be uniform, fair and reasonable and designed to meet
all necessary costs of service, including a fair rate of return on the original cost
reci at i on , of the properties '
less depreciation, p p ties devoted to such service.
C. Standard installation rates shall apply to installations that are two hundred (200)
feet or less from the distribution plant. For aerial and underground installation
of service drops longer than two hundred (200) feet, Subscribers will be charged an
additional amount for the installation equal to the incremental increase of the cost
of time and materials for the portion of the drop over two hundred (200) feet.
D. Service requests for maintenance or repair of System shall be performed at no charge
to a Subscriber. If such maintenance or repair is required as a result of damage
caused by Subscriber, Company may charge according to its actual cost for time and
material.
E. Company may offer both its initial and additional installation services to
Subscribers at uniformly applied reduced rates.
7.04 Rate Changes A change in any regulatable rate shall require approval pp rov
al of Grantor
and shall be effectuated pursuant to terms of the Franchise Agreement,
7.05 Service Contract The length and terms of the service
contract shall be as set
forth in the Franchise Agreement.
7 -24 -95 1`
ARTICLE 8. GENERAL FINANCIAL AND INSURANCE PROVISIONS
8.01 Performance Bond. At the time the
Franchise becomes effective and at all times
' has liquidated all of its obligations with Grantor, Company shall
thereafter until Company q uate
bond a roved b Grantor in such amount as Grantor deems to be adeq
; furnisha • performance p y from year to
-m nsation for damages resu ting from Company s nonperformance. Grantor, may, y
co pe
reduce the amount of the performance bond. The amount of the
year, in its sole discretion,
performance bond shall be as set forth in the Franchise Agreement.
• Company shall indemnify and hold harmless
8.02 Liability Insurance and Indemnification p y .
during the term of the Franchise, and maintain throughout the term of
Grantor at all times d g .
' it insurance in such amount as Grantor may require insuring both
the Franchise, liability .
with regard to all damages and penalties which they may legally be
Grantor and Company 9
to a as a result of the exercise of the Franchise. Company shall initially
required p y
maintain insurance in such amounts as set forth in the Franchise Agreement.
in the Franchise shall relieve any Person from
8.03 Duty t Company Nothing contained . liabili ,
out of the failure to exercise reasonable care nuring Company s
ty arising avoid i
' performing work connected with grading or changing the line of any
facilities ties why 1 e p g an y
Street or public p
lace or with the construction or reconstruction of any sewer or water
system
.ARTICLE 9.-REVOCATION. ABAN
DONMENT PURCHASE AND REMOVAL OF SYSTEM.
9.01 Grantor s Right to Revoke
Grantor reserves the right, in its sole discretion, to
the Franchise and all rights and privileges vi 1 eges of the Franchise i n the
terminate and cancel . . .
n substantial) violates any provision of the Franchise, (2) Company
event . (1) Compa y .y . e an fraud or
is to evade an of the provisions of the Franchise, (3) Company practices y
attemp y p becomes insolvent, unable or unwilling to p a .its .debts, (5)
u on Grantor, C4) Company y • deceit p
bankru t C6) Com any materially misrepresents a fact in the application
.Company is adjudged p • p r
i n of the Franchise, or C7) upon the conviction of any director, officer,
for or negoti at o with or resul ti n
r agent of Company of the of of bri bery or fraud connected , g
employee o age P y this Ordnance shall
the awarding of the Franchise. Nothing in the Franchise granted by
from t g . •
nation of it at an time by mutual agreement of both Grantor and Company.
preclude terms Y
with
9.02 Procedures Grantor shall provide Company a written notice of the cause for
termination and its intention to terminate the Franchise and shall allow the Company a
da after service of the notice in which to correct the violation.
minimum of thi rty (30) . s y . .
i ed with an opportunity to be heard at a public hearing before Grantor
Company shall be provided pp .
. n of the Franchise. In the event Grantor determines to terminate the
prior to the termination conclusion
n shall have a period of thirty C30) days, from the date of the
Franchise, Company P within which
hearing at which the termination of the Franchise was considered,
of the _public 9 decided, the
1. During the thirty (30) day period and until the appeal is
to file an appea 9 y
Franchise shall remain in full force and effect, unless the term of the Fra nchise ends
sooner.
forfeiture or ex 'ration of the Franchise,
9.03 Removal of System Upon termination, .p
hall remove its cables, wires and appliances from the Streets and
if not renewed, Company s hall
private property within Grantor, if Grantor so requests, and Grantor s
other .public and p p p y .
forth in the Franchise Agreement in the event Company fails to remove
follow procedures set pp
its cable, wires
and appliances from the Streets and other public and private property
within
Member Municipalities.
9.04 Purchase. When System or the Franchise se i s offered for sale or at the termination
shall have the right to
of the Franchise, Grantor purchase System in the manner set forth in 9 P
the Franchise Agreement.
7 -24 -95 14
9.05 Abandonment. Company may not abandon any cable communic
portion thereof without having given three (3) months prior written ations service or any
Board. Further, Company may not abandon any mmunic
.thereof without compensating Grantor for damages resulti cable co
n from notice to Grantor and
abandonment shall be determined ations service or any portion
of damages resulting from
9 the abandonment. The amount
9.06 Da a e Due to Abandonment or.
abandon's ther Non-Performance
ned by Grantor.
ns System for any reason or if Company files or has filed
bankruptcy, a petition for the ap ointmen . In the event Company
a levy of execution against all or part of its assets or makes against it a petition in
P t of a receiver for all or part of its assets, or
of its creditors, then any credit on future franchise fees Company ma
to the advance payment of franchise fees, shall be retained assignment for the benefit
towards the damages incurred by Grantor, rovide p y y then be entitled, due
are subject to the franchise fee. The rights reserved ned by Grantor for application
p d no additional revenues are received which
tolall of the rights of Grantor, to Grantor above shall be in addition the no action authorized by this Sect on 9 06 shall affect any other
or authorized by law, and
Y her right Grantor may have.
ARTICLE 10. RIGHTS OF INDIVIDUALS PROTECTED
10.01 Monitoring Subscriber Viewing. No signals of a Class IV
Channel may be transmitted from a Subscriber terminal for purpose
viewing patterns or practices without the express written the Subscriber.
Cable Communications
p p S of monitoring individual
statement that the Subscriber is authorizing the per missi o n permission of
Request for such permission shall be contained in a
separate document with a prominent
Pr ovisions. Such written permission shall be fora lim d period �of t >>> knowledge of its
(1)year which shall be renewed at the option of the Subscriber. N
for the Subscriber's failure to provide or renew such authorization, me not to exceed one
be revocable at any time by the or
without pa o ° Penalty shall be invoked
permission shall be required for each t The authorization shall
Penalty
activity planned for the purpose. � or classification of Class V� cable communications s
10.02 Sale of Subscriber Lists Prohibited.
monitoring transmission of a signal from a Subscriber terminal, or
No information or data o
including, but not li btained by
mited to, lists of the names and addresses of
lists that identify the viewing habits of Subscribers shat by any other means,
available to any party other than to Company and its employees such Subscribers or any
also to the Subscriber who is a subject of that i � be sold or otherwise made
specific written authorization from Subscriber to ma for internal business use, and
Subscriber list, however generated, is also nformation, unless Company has received
make such data available. The sale of any
prohibited.
10.03 Protection of S stem Inte i
rt .
be for the conducting of System -wide or individually addre
the purpose of verifying System integrity ermission from the Subscriber shall not
Confidentiality of such information shall be subject to ssed electronic sweeps for llings.
y or monitoring for the purpose of bi
paragraph 20.02. the provision set forth above in
10.04 Subscriber Access to Information. Upon written
shall within ten (10) days of receiving such request provide the Su
all individually identifiable information relatin to t request by a Subscriber, Company
or user of a Subscriber terminal currently maintained b bscriber with copies of
disclosures required under this paragra h �o g he Subscriber, Subscriber household,
combination of these ways at the option oft the Subscriber by Company by mah��l make the
he Subscriber. or in any
2 7 -24 -95
1r-
Procedure for Dis utin Accurac
10.05 R Q �
The following shall apply where a Subscriber
disputes
the accuracy or completeness of any item of information disclosed to a Subscriber
by Company under Section 10.046
Subscriber must convey the dispute within si t may�bedconveyed r e c e i p t ritingt
A.. The or
The dis
disputed information directly to Company.
in person by the Subscribers rt
in thirty (30) days reinvestigate and
B. Company shall withcompleted within thirty u (30)
the disputed information. Such reinvestigation shall s an shall within ten
s of its commencement. sti9 erified h Compan is found to
day t If after such reinve
... pearance
be inaccurate, incomplete , or can no longer e
(10) days delete or correct the inform recondit C o m p an y
to the r�ght of�aeSubscrpber to a
at its reinvestigation under this Sect on p this
G. After completion of any reinvestigation pursua he Subscriber l of Che result of i on
Compa shall within ten (10) days notify
sti ation or of its decision regarding delet �ubscriber his o � her under
reinve 9
sha clearly and conspicuously disclose to the
this Section. file a
D. If
the reinvestigation does not resolve the the the disputebSCCompany may limit
statement with Company setting forth the natu
such
statements to -not more than five hundred summary f the pute. provides the
Subscriber with assistance in writing a clear 5 y Whenever a statement $hall, in any subsequent
E. .dispute is filed, Company statement filed by the
' losure containin t of a copy the to that it is disputed
disc anihe information in question,
by the Subscriber and provide the recipient wit a pY
Subscriber. A mere reference to the fact that a WtPutha s tate m en t
and may be obtained on request �s
Subs in the record
h
. does not comply S AND INSTITUTIONAL NETWORK
,�
.� TT�I C 11 cnMMUNITY PROGRAMMING COMMUNITY PROGRAMMING CHANNEL
REQUIREMENTS.
11..11 Mini Re uired Communit Pro rammn ChannetotalC� services aofferedldon t System
of its Subscribers who receives some or all of the described in the Franchise
reception,
without charge, Community Programming on t�he��C °any �tY Programming Channels,
pursuant to the joint responsibilities between Grantor a vai7able for use by the general
Agreeme designated noncommercia
nt. The Grantor shall provide through the Comm a Programing Channels at least one
specially l public access channel
authorities; at least one specially
at least one specia y
public on a first -come, firs l oc a l educational tort' basis; least one specially
designated access channel for Y
.designated access channel available for local government use; and at lea first- served,
I avai�aa noncommerc
designated access channe il users f The VHF spectrum c noncommerci al nondiscriminatory basis by commerc
used for at least one of the special des w w by Grantor or its des gnee. No thleast
required in this paragraph unless specif Y
may be made by Grantor for channel time o e P i a� i c aecess han is r req red by th s
one of the specially designated noncomm p equipment, and production costs may
subdivision, provided, however, that personnel, channels must be consistent with
assessed for live studio presentations exceeding five minutes in length. Charges for such for
production costs an nan�heee ublic a low- costrmeanslof television access.
the goal of affording g p
7 -24 -95
11 02 Additional Communt Pro rammin Channels •
� - .._..9 the �.�. _ • Whenever the special designated
noncommercial public access channel, eciall designated,
eci s P Y gnated education access channel, the
specially ally designated local government access channel or
. the specially designated leased
.access channel required in this section is in use durin 80 f ( Monday. - •
9 0 s ix weekdays Fri Fr
for 80%
of the time during any consecutive 3 hour p for si x '
P weeks running, and there is
demand for
use of an additi channel for the same ur Company •
months in which to P P � pang shall then have six
. prove de a new specially designated access channel for the
provided that provision of such. additional same purpose,
channel or channels - sha11 not require Company
.install converters. However, nothing n q P Y to
g this section shall be construed so as to reelude
the installation of converters b Company on P
Y p y a voluntary bass, or as a .result of an
agreement arrived at through negoti
who wishes to install ation between the .parties or '
P Y a, potential access user
converters in order to make use of an additional channel or channels.
11.03 0 rate n Rul Grantor •
. �......_ es , and /or its designee, may establish rules pertainin n
the administration of the Communit Pr P g to
Community P r o gramming Channels.
11.04 Alarm Service /Data Transmi S To the
e extent Company provides only
alarm services or only data transmission semi •
servic for computer operated functions, Company
need not Community Programming reception to alarm and P Y
P data .service Subscribers.
11.05 Community . Pro rammi E •
. c use at least the minimal e g �►._._q_pment Grantor or its designee will make readily
available for publ equipment Y
q p necessary for the production of
programming and playback of prerecorded ro rams for the •
public access channel(s).
P g specially designated noncommercial
11.06 Institutional Network Re ui for the
q reme is . Grantor will 1 assume responsibility
I which is part of the S stem in ac •
Agreement.
Y ordance with the provisions of the Fra nchise
.11.07 Access to Commun T Pro rammi Channel And g h I, /_Net The Grantor and its
designee shall have complete and unrestricted
access to the Community Programming Channels
.and the I /Net, however, the Company shall have full r •
responsibility for the maintenance,
repair, and technical performance of the cable and related ed active. and passive electronics
which carry said Community Programming Channels and the '
services provided by Company on this
I /Net (excluding all equipment owned and op erated •
p d by the Grantor or its designee).
ARTICLE 12. MISCELLANEOUS PROVISIONS
12.01 Compliance wi th Laws Company shall conform wi all the state laws and rules
. P Y wi
regarding cable communications not later than one y ear •
h r ' Y after they become effective, unless
of a wise stated. Company shall conform with all federal •
l aws and regulations regarding
cable commune cati ons as they become effective, Company shall also con •
ordinances resolutions, P Y orm with all City
rules and regulations heretofore or hereafter adopted ' p or -establ i shed
during the entire term of the Franchise.
12.02 Sale or Transfer of Franchise. The sale or transfer of the Franchise or sale or
transfer of stock so as to create a new controlling inter
Board's rul g est pursuant to Chapter 12 of
es and regulations is prohibited, except t at the approval •
royal shall P pp al of Grantor, which
approval not be unreasonably withheld, and that such sale or transfer
pursuant to Chapter ansfer is completed
p p 12 of Board' s rules and regulations and as agreed upon '
Agreement.
9 p �n the Franchise
9
12.03 Amendment of Franchise Ordinance and Variance Procedure.
A. After published notice, public hearings and deliberations of Grantor, this Ordinance
may be amended upon a weighted majority vote of the Commission and the written
consent of Company.
7 -24 -95 17
Be When the Commission
Franchise administrator determines that a proposed change,
ti tuti on n. Com an ' s Offering w ill be noncontroversi i n nature,
alteration or subs P .Y. ra rah A
' procedure may be utilized rather than the provisions of pa g p
the following p Y
above. .
nistrator shall give notice of the intention to change, alter,
1 The Franchise admi g i e
' a rovision of the Offering wi thout public hearing. The not c
or substitute p each Ci t The
1 be e ven b p ubli cati on in the official newspapers of a y.
shat g Y p alteration or
notice shall include a summary of the proposed change,
substitution
' . The notice shall include,.a statement advisi the public:
n 10 days a. That they have • to C ) s in which to submit comment on the proposed
Y
change, alteration or substitution;
hearing will be held unless seven (7) or more persons make a
b. That no public he a , g
or a hearing within the ten C10) day comment period; and
written request f 9 d
manner in which persons shall request a hearing on changes propose
c. Of the P
pursuant to this subdivision.
i nce shall be filed with the Commission Franchise
administrator and sub ject to the following procedures:
a. An application fe e of Fifty Dollars ( $50.00) plus actual costs i ncurred by
costs of outsi consul shall be paid to Grantor by
Grantor, including
the time of a p p roval of a request for variance. An applicat
applicant at pp he Franchise
v ariance may include more than one (1) variance request if t
for v Y
administrator or Grantor determi that there i s suff simil or
' between issues to warrant the use of only one C1) application.
relationships ati on
' ion Franchise administrator shall give notice of the applic.
b. The Comm' p
to
Grantor and Company of the date, time and place for review of the
application.
hi se administrator shall review the application within fourteen
c. The Franc p
(14) of Y
calendar d ublication of the notice unless a pub tic hearing
is
required. •
p ublic hearing i s re required, the heari shall be held within
d. In the event a p q The
10 calendar
days after demand for such a hearing has been met. ten C ,) . within seven
Commission Franchise administrator shall review the application
C .
calendar days of the conclusion of the public hearing. •
C7 ) f the Franchise
e
Grantor shall receive a report of the findi o
administrator at its next meeting following the date of review by the
Franchise administrator.
T he variance will be deemed approved by f . T majority vote of Grantor.
� 11 be made b the
Befo a variance is granted, the following f ndings sha Y
3 . Befo
Commission Franchise administrator and shall be include d in the report to
Grantor:
a. The requested
variance is a minor deviation from the offering and is
' nt with the Franchise in the sole judgment consiste of Grantor. .
- the provisions of the Franchise may result in a hardship to
b. Application o p
the a pp icant and to grant a variance would not be detrimenta to other affected parties.
c. Due to expense es b
ense or delay, it would be unreasonable to perfect such changes y
Ordinance amendment.
d. Undue delay, expense of other adverse results will not occur by approval of
the required variance.
e. If a variance is because of.technical or cost reasons, the variance will
result in equal or better technical standards of cost efficiency.
7 -24 -95 1F,
12 04 Franchi Renewal.,
A. Company m a
p Y Y pply for renewal or renegoti of t •
he Franchise by making application
later than eighteen (18) months prior PP on
to do so not
on forms provided P to the expiration of the Franchise
p by Grantor, unless Grantor determine not to reissue the Franchise
to company or desires to
consider additional applicants for a Franchise.
B. Comp any ma be • Y .approved,. and the Franchise or moth •
Gra modification to it may be renewed or
extended b
y ntor in accordance with.the then existing rules of the FCC, the Board,
the Cities and all other applicable laws, ordinances r •
rules or regulations.
C. Nothi in the Franchise
e shall be construed to require renew •
Franchise. 4 al or extension of this
D. Renewal of the Franchise may not be for more than 15 years, unless otherwise
permitted by federal or state law.
120 Administration of Franchise,
A, Grantor, and /or its designee, shall responsible for the
. g all be responsie continue •
of the Franchise. ed administration
B. Grantor shall have continuing r jurisdiction and su • g egulatory supervision
Company s operation under the Franch' P over System and
ul ise..Grantor may issue such reasonable r
g consistent wit ations concerning the construction s a ul es and
regulations � operation and
cons maintenance of System ar
th the provisions of the Franchise e
C. Company shall construct, operate •
p and maintain the.System subject to the '
of Grantor and other affected Member � e supervi s� on
mat Municipalities who have j uri sdi ction ters.and in strict com liance with al in such
P 1 laws, ordinances, departmental
regulations affecting System. p rules and
re
D. System and all ar •
p is thereof shall be subject to the right •
Grantor. 9 t of periodic inspection b
Y
12.06 Penalties Exclusive of .
, contractual damages or other ri hts in •
violation of an rovision g law or a uit a
Y p of this Ordinance is a misdemeanor q
and is enforceable by Grantor.
A. From and after the effec ct i ve date of the Franchise, it sha l
Person to establish o r 1 be unlawful for an
pe ate or to carry on the business of Y
tel distributing to any
Persons in Grantor any television on signal s or radio signals s b
communications system unless a franchise. 9 Y means of a cable
. anchise.therefor has first been obtained
provisions of the Ordinance ained pursuant
to the prov
f , and unless such franchise is in ful
fect. 1 force and
e
B. From and after the effective date of the Franchise, it shall be unlawful for any
Person to construct, install or maintain within an
Property of Grantor, any Public Street in Grantor, or
within any other Public Pro
P Y or within any privately owned area
within Grantor which has not yet become a public Street but is designated or
.delineated as a proposed public Street on any tentative subdivision map approved by
Grantor, any equipment or facilities for distributing any television signals or radio
signals through a cable communications system, unless a franchise authorizing su
use of such Street or property or area has first been obtained and unless such
franchise is in full force and effect.
7 -24 -95
19
firm or corporation to make any unauthorized
shall be unlawful for any Person, , fi P •
C . It i call acoustically cal l y, inductively or otherwise,
connection, whether physically, electr Y� takin or
stem within Grantor for the purpose of g
with any part of a franchised sed Sy nd
rece or data
• vision si nals, radio signals, pictures, programs, sou
ving tele g
transmission.
• to make an unauthorized
lawful for an Person , f i rm or corporation Y
D. It shall be
unlawful Y all inductively or otherwise,
hether hysicall electricall acoustically
connec P Grantor for the purpose of enabling
h an art of a franchised System within .
wit Y p n signal radio signal picture, program,
himself or others to receive any televisio g
' without a
sound, or data transmission, w pay to the owner of said System.
• c onsent of the owner, to willfull
1 be unlawful for any Person , without • the c .
E. It sha s or equipment used for distribution
with, remove or i nure any .cables, wire
of television signals, radio signals,
ta m p er pictures, p rograms, sound, or dat
p P
transmissions.
ARTICLE 13. EFFECTIVE DATE: PUBLICATION: DISSO LUTION
13.01 Publication: Effective Date. This Ordinance shall be properly executed by the
Grantor in accordance with local rules. This Ordinance shall take effect upon publication
within fifteen (15) days after adoption. This Ordinance may incorporate by reference,
without publication in full, a statute of Minnesota or a rule of the Board or the FCC and the
Offering of Company.
13.02 Dissolution of Commission.
A. Method. Commission shall continue for an indefinite only upon tap the expiration includi Jo i nt
(15) years. The Commission may be terminated y p
Powers Agreement or by the operation of state or federal law.
6. Distribution of Assets. Upon dissolution of Commission, all remaining assets of
Commission, after payment of obligations, shall be distributed among .the Member
Municipalities, including Grantor, in proportion to their contributions and in
accordance with procedures established by Commission. Commission shall continue to
exist after dissolut
ts affairs, butrfor other
pupose, six (6) months, as is
necessary to wind up
C. Effectiveness of Ordinance after Dissolution. Upon the dissolution of Commission by
operation of state or federal law, the Franchise shall remain effective and
enforceable by Grantor within its territorial limits.
13.03 Acceptance Procedure.
A. Company shall accept the Franchise, in form and substance acceptable to Grantor.
Upon acceptance of the Franchise, Company shall be bound by all its terms and
conditions.
B. The Offering shall be permanently kept and filed in the Office of the Commission and
the originals or repr oductio n s hours th ereof shall be available for inspection by the
public during normal b usiness
C. Company shall have continuing responsibility for the ent cor
ai ti le of
subsidiary or wholly owned corporate entity of a p p oraon , performance
the Franchise shall be secured by guarantees of the parent corporation in form and
substance acceptable to Grantor, which shall be delivered at time of, and as part of,
acceptance of the Franchise.
7 -24 -95
20
D. With its acceptance, Company shall deliver copies of
documents creating Company and evidencing p Y er to Commission true and correct co i i p
n is power • and authority to accept the
Franchise. chise. Further, such documents shall describe p
be officers authorized to t on
accept
behalf of Company. _ p
E. With its acceptance, Company shall •
• p y all also • pay all costs and expenses incurred
Grantor in connect itemized statement to Com ion with the p by
franchising process. Grantor shall provide
Company. Costa P an
p Y or expenses of Grantor not identified at that
time shall be paid promptly by Company upon r •
P y p receipt of an itemized statement from
Grantor.
It is the intent of Grantor an Company that
.. d P y . .Grantor be reimbursed for all
costs and expenses in connection with the granting •
uen litigation 9 g of.the including any
subsequent In or t expenses due to delays or ertain
Franchise. .. pertaining to the grant of the
der to accomplish these activities, Company shall
lace satisfactory p Y all arrange a time and
p ory to both Company and Grantor.
F. All security deposits, insurance contracts, bonds and guarantees required b Com an
by the Franchise shall be delivered with the acceptance y p y
.
G., Upon the delivery of the above described documents, Grantor and Company .shall execute
the Franchise Agreement. The execution of t '
he Franchise Agreement shall be deemed
the completion of the franchising
H. The .commitment of Company is contained i '
n the Offering. Company shall perform all
Services or offerings set forth n its Of P
. offering including all .promises, offers
representations and inducements contained therein. Com an •'
s an p Y s Offering and specific
c
understandings g d agreements with Grantor shall be embodied in •
a Franchise Agreement and incorporated into
g ent to be entered into between Grantor and Company
ranted ursu p y based upon the
authority 9 pursuant to this Ordinance. The Franchise Agreement
crate document. g is set forth
as Exhibit I. a separate • , incorporated herein by reference.. The failure
refer to the Offering in an specific r to
Y p provision in the Franchise shall. not be a
limitation on the obligation of Company to full comply •
event of - p y y PlY with the Offering. In the
conflict or discrepancies between an parts of the '
y pa a Offering or the Agreement
entered into
between Grantor and Company or this Ordinan •
the re benefit ce, those provisions whichprovide greatest for Grantor i n the opinion ni on of Gr, •
r p antor, shall prevail.
In the event the Agreement eement i s not entered into and executed b both the e C i ty and
Company or for any other failure
to complete . the acceptance as provided for in this
se .ranted b • is
section, the Franchi
• 9 y this Ordinance shall be void, and Grantor
have no further obligations to Company shall
9 pany and Company shall have no claim i n law
equity against Grantor.
or
I. The Exhibit and Offering are a part of this Ordinance and each is specificall
incor y
porated herein by reference. To the extent any provision of the Offering or
Exhibit I are not specifically set out in this Ordinance or not validly incorporated
herein by reference, Grantor, from time to time, may amend this Ordinance to include
such provision effective as of the date of commencement of this Ordinance or any such
rule effective as of the date. of the commencement of this Ordinance or adoption of
the rule, whichever is later. Company, by acceptance of this Ordinance and the
Franchise authorized by it, consents to and agrees to be bound by any such amendment.
Seconded by Councilmember Koppen Ayes - all
7 -24 -95
21
5. Joint Powers Agreement - Hockey Arena
p
a. Manager
McGuire resented the staff report.
:
spa
Acting n g Ma or Carlson asked if anyone wished , to
ek before the Council
b. y
rg 9 e ardin this matter. No one appeared.
a ver eneral conce t f or a
c. Councilmember Rossbach m oved to approve i h
construct a hocke arena at Tart
• an H
oint owers a reement to
School.
Seconded by Councilmember Koppen Ayes -.all
This item will be on a future Council agenda.
J. NEW BUSINESS
. De t, Ma lewood Retail
of Bui1 - din Materials - Cub.Foods and. Home po P
1. Stuff Appeal g
9
a.
Mana er McGuire presented the staff report.
b. Director of Community Development Coleman presented the specifics of the
report.
c. Boardmember Robinson presented the Cortmunity Design Review Board .report.
d. Acting Mayor Carlson asked if anyone wished to speak before the Council
regarding this matter. The following was heard:
Greg Madson, representing Cub and Home Depot
e. Councilmember Koppen moved to re uire rock face on the north and east to
where the loading deck.pro.iects and. Home Depot to _carry the color
scheme band around the entire build�nq.
Seconded by Councilm
ember Rossbach Ayes - all
• f 1995 Im
2. Preliminary Approval rovement and Refunding Bonds . o P
a. Manages McGuire p
resented the staff report.
• the s
b.
Director of Finance Faust presented ecifics of the report. p
• le a s ecial Council meetin
uncilmember Al lenspach moved to schedu_,p
c • C0 .award on the . 1995
4:30 .m. on Thursda Au ust.24 for a bid
i ssue_s_..
Seconded by Councilmember Koppen Ayes -all
a
A
VI
7 -24 -95
22
f
d Councilmember Allen '
spach introduced the followin Resolut
its adoption: •n and moved
95 -07 -85
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE...
OF $915,000 GENERAL OBLIGATION IMPR
OVEMENT BONDS, SERIES 1995A
A: WHEREAS, the City Council ouncil of the City of Maplewood, Minnes ota, has
heretofore determined th at it is necessary and expedient t
Ci " s $9159000.General Ob1i p o issue the
,, �, to fi nance improvement Improvement Bonds Series 1995A ( th e Bonds rovem
"Bonds" ent projects in the Ci and
B. WHEREAS, the .City has retai S '
Min ( 1. 1 pringsted Incorporated, i n Saint Paul,
nesot Springsted ), as its independent financial •
. and i s p nand al advisor for the
Bonds
• therefore authorized to sell the Bon •
of i ated sale Bond by a competit
t � ve
ne
g e in accordance with Minnesota Statute '
Statutes Section 475.60
Subdi 2(9):
NOW, THEREFORE., BE IT RESOLVED
ED by the City Council of the City f
Minnesota, as follows: y Maplewood,
1. Authorization• s Findin •
4 The Council hereby authorizes
Springsted to solicit bids for the c •
of the Bonds.
competitive negotiated sale
2. Meeting; Bid Openin4. The Council shall meet at the time and
place specified in the Terms of Pro oposal attached hereto as
bi t A for the purpose of considerin
awarding sealed bids for, and
g the sale of, the Bonds. The C t
nee s y Clerk, or her
designee, hall open bids at the time and 1 •
such Terms of Proposal. pace specified in
3. Terms of Proposal. The terms a '
negotiat thereof are full an d conditi of the Bonds and
the negoti „
�� • y set forth in the Terms of
Pro
posal attached hereto as Exhibit A an
made d hereby approved and
a part hereof.
4. Official Statement. In Conn •
connection on with said competitive
negotiated sale, the officers or employees
authorized . of the City are
hereby orized to cooperate with S rin sted and '
- P g party ci ate
in the preparation , v of an official statement for the Bonds
execute and deliver and to
e it on behalf of the City upon it
completion. y p s
Seconded by Councilmember Ko en
pP Ayes all
e. Councilmember Allenspach introduced the following Resolution and moved
its adoption:
7 - 24 -95
23
95 -07 -
PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE
OF $1,224,,000 GENERAL OBLIGATION TAX INCREMENT REFUNDING BONDS, SERIES 1995B
• Cit of M A WHEREAS, the City Council of the y , Minnesota, has p • issue the
' t it is necessary and expedient to
heretofore determined t .
Gene Obligation Tax Increment Refunding Bonds,
City's Gene a ,, h 2009 maturitie
s
"Bonds ), to refund the 2000 throu Series 1995B(the _ 1988 dated
of the City
,s General Obl Tax 'Increment Bonds of ,
November 1, 1989; and
• Inco orated, in Saint Paul,
WHEREAS, the City has retained Springs
r . p •
B. independe financial advi for the
Mi nnesota ( as its independe . • 1 the Bonds by a compete ti ve Bonds and is therefore authorized to sel
'
rdance with Mi nnesota Statutes, Section 475.60,
negotiated sale in ac co
Subdivision 2
' nci 1 of the Ci t ,
NOW THEREFORE, BE IT RESOLVED by the City Cou y of Maplewood
Minnesota, as follows:
• The Council hereby s
1.
Author ization: Findings. authorize
Spr i ngsted to solicit bids for the competitive negotiated sale
of the Bonds.
• • Qpeni n The Council shall meet at the time and
2. Meetinc, Bid g s
specified in the Terms of Proposal attached hereto a
place sp bids for, and
i bi t A for - the purpose of considering sealed
Exhibit p p Jerk or her
awa rding the sale of , the Bonds. The City Clerk, . .
awa 9 time and lace spec �n
designee, shall open bids at the ti p p
such Terms of Proposal.
and conditions o f the Bonds and
3 Terms of Proposal. The terms ,,
n thereof are fully set forth in the Te of
the negoti
Proposal. attached hereto as Exhibit A and hereby app roved and
made a part hereof.
Statement. In connection with said competitive
4 . Off i c� al Sta .
le the officers or employees of the City are
negotiated sa
cooperate with Springsted and participate
hereby authorized-to p sand to
' arati on of an official statement for the Bond
in the prep
execute and deliver it on behalf of the City u pon its
completion.
ncilmember Ko en Ayes all
Seconded by Cou Kopp
en
3 Property A to Community Center
Amendment of TIF Plan for Purchase of J
a. Manager McGuire presented the staff report.
b. Director of Finance Faust presented the specifics of the report.
c. Councilmember Rossbach moved to table Item J -3 to a future Council
meetin .
Seconded by Councilmember Koppen Ayes -all
72
- 4 -95 24
4. open Space Progress Report
a. Manager McGuire resented th
p the . sta ff report.
b. Councilmember Rossbach mo ved to acce t there ort anEd to not lace 0 P en
, Space Pro ress Roort the Agenda unt further notice,
.
Seconded by Councilmember All
pack Ayes al
5. Managed Care Contract with CorVel
a. Manager McGuire resented the he staff report.
b. Director of Human Resourc
ces Le presented the specifics of the report
c. Councilmember Ko en moved to
PP - w D rove the con for Managed Care
services ( for the control of worker s com ensati .g t
CorVel, as b
Seconded by Councilmember Allens ach .
P Ayes all
6. Alarm Systems
a. Manager McGuire resented the staff taff report.
b. Director of Public Safety Collins y Colli presented the specifics of the report
c. Councilmember Rossbach moved to lace this - item - p on the August 14, ,1995
Council Meeting Agenda.
Seconded by Councilmember Ko en .
Pp Ayes all
K. VISITOR PRESENTATIONS
1. Emil. Sturzene er, Connemara •
99 a Condoms n� ums
a. Mr. Sturzenegger questioned if there is any money, left for Open Space
and
suggested that, if so, perhaps the City should urch •
p e the Parkv�ew
(Johnson)
p
b. Council will take the suggestion under advisement.
dvisement.
L. COUNCIL PRESENTATIONS
1. Valley Branch Watershed
a. Councilmember Rossbach announced there is a public hearing July 31, 1995
at Oakland Junior High,
7 -24 -95
25
2. Harvest Park
he loss of trees;. complaints
Coundilmember Rossbach commented on t ;
the area has become a "lovers l ane " requested additional patrolling.
INSTRATIVE PRESENTATIONS
M. ADM
NONE
N ADJOURNMENT OF MEETING
8:40 P.M.
Lucille E. ACity Clerk
7 -24 -95
W*1
AGENDA NO, F -1
AGENDA REPORT
TO:
City Manager
FROM:
Finance Director �
RE:
APPROVAL OF CLAIMS
DATE:
August 4, 1995
It is recommended that the Council approve payment of the following claims:
ACCnTTNTR PAYART F,,-
$ 660,931.80 Checks # 5270 thru # 5378
Dated 7 -13 -95 thru 7 -31 -95
227,859 Checks # 21006 thru # 21235
Dated 8 -14 -95
$ 888,790.91 Total Accounts Payable
PAYROLL
$ 280, 664.69 Payroll Checks # 82818 thru # 83099
dated 7 -28 -95
- _60.125. Payroll Deduction check # 83104 thru
# 83123 dated 7-28-95
$ 340 Total Payroll
,$ 1,229,591 GRAND TOTAL
Attached is a detailed listing of these claims.
lz
Attachments
FINANCE/APPRCLM.AGN
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07/28/95
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0082896
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0082897
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0082898
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| ` EMPLOYEE GR0SS EARNlNGS AND PAYROLL DEDUCTION CHECKS
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IV
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CHECK NUMBER
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PAYEE
AMOUNT
mw
0082899
07/Z8/95
MELYNDA BJORKMAN
��
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0082901
` '07/28/Y5
ROBERT E VORWERK
2,061.10
0082902
OT/28/95
JOSEPH A BERGERON
1
0082905
07/28/95
SARAH SAUNDERS
— ——
4w
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0082908
OT/28/95
KEVIN R HA*Wr-
0082409
07/2. .1
1,301~91
0082911
07/28/95
SCOTT K BOYL
1,337.62
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07/ 28/99
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0082913
07/28/�5
W�LTER LAFFERTY
1,201 .91
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0082915
07/2R/95
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0082916
07/28/95
JAYME L FLAUGHER
1 349 91
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07/28/95
MICHAEL R KANE
1 809
0082923
07/28/95
BRYAN NAGEL
1
0082925
07/28/95
JAMES DARST
1
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.r 0 0 5 1
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CURRENT PAY PEZRIOD
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CHL
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008Z926
07/28/95
LANCE LUNI)Si"EN
1
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008Z946
07/28/95
KRISTIN OLSON
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07.(228/95
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0006
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07/22/25
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0082973
07/28/95
THOMAS G EKSTRAND
1 7 .. ,_ ...: 11
008Z974
07/28/95
JAMES �--RICSON
-33, 18 7 5
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4
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00829T6
OT/28/95
NICHOLAS N CARVER
1
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0 082977
0 7 � ••• 8/95
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CITY OF MAPLEWOOD
low
EMPLOYEE
GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS
DOUGLAS J TAUBMAN
~^
ENT PAY PERIOD
0082994
0 T %Z
0083000
CHECK NUMBER
"CK DATED PAYEE
CHL
AMOUNT
LORI FRIEt t:.
0082980
07/28/95
BREMER
0082983
07/28/95
ST tip
0082985
07/28/915
LOWELL SORENSON
6
0082981.-*/
o7/z8/95
LAURIE ZABEL
160,00.
0082
071'e.
0082988
j'-'LL SCHO
008 298
-9
07/28/95
BRIAN SVENDSEN
321,88
07/28/96
lE---H-l.LafaEN
28 1
0082992
OT/28195
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low
008Z998
DOUGLAS J TAUBMAN
~^
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0082994
0 T %Z
0083000
OT/28/95
0082995
07/28/95
LORI FRIEt t:.
100.00
40.0O
65.00
0082991.:" OT/28/95 PAULINE STAP�-Ll
�L
0083003
07/28/95
008Z998
DOUGLAS J TAUBMAN
~^
0083000
OT/28/95
Eu w * R u * m xu E » u
^ , ' S" . " ^
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0083003
07/28/95
0083006
07/28/95
ROGER W BREHEIM
DAVID 8 EDSON
KATHLEEN M DOHERTY
1,409.28
1,393.75
1,301.91
10
0083024 07/281*95 BRIAN OLSON 59u96
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0083025 07 /28/95 AMBER F ISCHEH 9151,00
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0083028 07./28/95 KAI"HERINE
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0083031 07/28/95 BECKY HAGGLUND
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0083033 07/28/95 MATTHEW JENSEN
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42.00
348.00
327.00
66.00
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4?.6.30
CITY OF MAPLEWOOD '
' 0008
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EMPLOYEE GROSS EARNlNGS �ND PAYROLL DEDUCTION CHECKS
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CHECK NUMBER C
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A M 01U N T
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07/28/95
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07 /28/95 T
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07 /28/95 J
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327.00
66.00
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CITY OF MAPLEWOOD
0009
EMPLOYEE
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07/28/95
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0083045t
07/28/95
DANIEL UNGER
156.00
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07/28/95
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CITY OF MAPLEWOOD
' 0010
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FOR
THE CURRENT PAY PERIOD
'^
0083061
07/28/95
JOHN IKHAML
231~00
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0083063
07/28/95
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07/28/95
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KARI SWANSON
3 00
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0083067
07/28/95
KA" SCHROEDER
19Z .50
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0083069
07/28/95
DW
RITA RENSLG.
b0,63
00830
OT/28/95
SAUNDRA GOSSMAN
47.,Z5
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28.69
0083073
07/28/95
_-___________-
COLLEEN DIRKSWA8ER
777.91
008 74
0083075
07
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1�25_
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0083081
07/28/95
PAUL 8CHL
1 ,343 .51
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0083084
`*28/95
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MICHELE ANDERSON
214.50
0083087
07/28/95
KRIS1 IN SONTAG
93,50
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OT/28/95
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AGENDA ITEM r�
AGENDA REPORT
TO: City Manager
FROM: City Engineer
SUBJECT: LCMR Resolution and Agreement
DATE: August 8, 1995
Action by Counoil:
Endorsed.-
Re3ected
Date
The city has received a grant from the Legislative Commission on Minnesota
Resources (LCMR) for $100;000. The funded project is called the Maplewood
Innovative Storm Water Management Project. It involves implementation of
nontraditional storm water management techniques in a small area of the Gladstone
neighborhood.
Previously the city council has approved the budget for the project and funded
Maplewood's local share of the cost through the city's state aid street construction
account. The state has requested the city to take action on two more items before the
grant is finalized. The attached resolution is a formal document authorizing the mayor
to execute the agreement between the State of Minnesota and the City of Maplewood.
The agreement is a formal contract between the city and the state identifying the grant
funds and the requirements placed on the city. The contract identifies a number of
items including eligible costs. The work program for the project is part of the contract.
The contract is consistent with all of the previous discussions we have had concerning
this project.
It is' recommended the city council adopt the attached resolution and authorize the
mayor to execute the attached agreement to finalize the grant from LCMR.
KGH
jC
Attachment
RESOLUTION OF THE CITY OF MAPLEWOOD
BE IT RESOLVED by the Maplewood City Council that the city enter into the
attached agreement with the Minnesota Pollution Control Agency (MPCA) to conduct
the following project: Maplewood Innovative Storm Water Management Project -173.
BE IT FURTHER RESOLVED by the Maplewood City Council that the Mayor,
Gary Bastian, be authorized to execute the attached agreement for the above-
mentioned project on behalf of the city.
WHEREUPON the above resolution was adopted at a regular meeting of the city
council this 14th day of August, 1995.
Gary Bastian, Mayor
Date
STATE OF MINNESOTA
I, , do hereby certify that I am the custodian of
the minutes of all proceedings had and held by the
of said , that I have compared the above resolution with
the original passed and adopted by of said
at a meeting thereof held on the
day of at , that the
above constitutes a true and correct copy thereof, that the same has not been amended
or rescinded and is in full force and effect.
IN WITNESS WHEREOF, I have hereunto placed my hand and signature this
and have hereunto affixed the seal of the
Authorized Signature and Title (seal)
AGREEMENT
BETWEEN THE STATE OF MINNESOTA
AND THE CITY OF MAPLEWOOD
THIS AGREEMENT is made between the State of Minnesota, actin b and through its
g Y g
Commissioner of the Minnesota Pollution Control Agency (hereinafter the "State "); and the city
of Maplewood (hereinafter the "Recipient ").
WHEREAS, the Recipient has proposed the Maplewood Innovative Storm Water Management
Project;
WHEREAS, the Minnesota Legislature by 1995 Minnesota Laws Ch. 220, Sec. 19, subd. 8(d)
appropriate $100,000 to the Commissioner of Minnesota Pollution Control Agency for an
agreement with the city of Maplewood to design, construct and monitor a demonstration storm
water management system. This appropriation must be matched by at least $165,000 of nonstate
money.
NOW THEREFORE, it is agreed between the State and the recipient as follows:
1. GENERAL CONDITIONS
1.1 The State awards to the Recipient up to $100,000 for the Maplewood Innovative Storm
Water Management Project (hereinafter the "Project "). The obligation of the State under
this Agreement is limited to $100,000.
1.2 The Recipient acknowledges that these funds are proceeds from the Minnesota Future
Resources Fund (hereinafter the "Fund "), which is subject to certain legal restrictions and
requirements, including Minnesota Statutes Ch. 116P. The responsible Recipient is for
p p
compliance with this and all other relevant state and federal laws and regulations
promulgated pursuant thereto governing the proceeds of the Minnesota Future Resources
Fund in the fulfillment of the Project.
1.3 CONTACT PERSONS
The authorized contact person for the State is:
Louis Flynn
Minnesota Pollution Control Agency
Water Quality Division
520 Lafayette Road
St. Paul, Minnesota 55155
(612)296 -6575
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1
The authorized agent for the Recipient is:
Kenneth G. Haider
City of Maplewood
City Hall
1830 East County - Road B
Maplewood, Minnesota 55109
(612)770 -4550
Fax (612 )770 -4506
The acting fiscal agent for the Recipient:
Daniel Faust
Finance Director
City of Maplewood
1830 East County Road B
Maplewood, Minnesota 55109
(612)770 -4500
2. PROJECT
7
2.1 PROJECT APPROPRIATION
An appropriation to the Commissioner of Minnesota Pollution Control Agency for an
agreement with the city of Maplewood to design, construct and monitor a demonstration
storm water management system. This appropriation must be matched by at least
$165,000 of nonstate money.
2.2 PROJECT SPECIFICATIONS
The Project shall have a Work Program approved by the Legislative Commission on
Minnesota Resources (hereinafter the "LCMR ") which is attached as Exhibit A and made
part of this Agreement. This Work Program describes the work to be completed by the
Recipient, the specific products that will be produced along with the dates by which they
will be delivered, and an estimate of the cost associated with each product. All material
.changes to the Work Program must be approved by the LCMR and approved changes will
be made part of this Agreement by reference. The Recipient shall complete the Project as
described in the approved Work Program and its amendments. The State has relied on
the Recipient's estimate of the total funds required to complete the Project. If the State
funds prove insufficient to complete the Project, the Recipient agrees to supply additional
funds as needed. All deliverables or evidence that the deliverables have been
satisfactorily completed are due in the LCMR office with a copy to the State contact
person by June 30, 1997 (no exceptions).
The State and the LCMR may require the Recipient to supply additional specifications
about the project, including site plans, building specifications, research methodology and
detailed work schedules. These additional specifications are subject to approval by the
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State. After completion of the Project, the Recipient shall certify in writing to the State
that the Project, as .conducted, conforms to these approved specifications.
PP P
2.3 ADMINISTRATION AND SUPERVISION
The Recipient shall be responsible for the administration, supervision, management and
P g
Project oversight that may be required for the work performed under this Agreement.
The Recipient may employ such professional services as it deems reasonable and
necessary to provide these services, subject to the provision of Section 5 (Costs).
2.4 OWNERSHIP OF MATERIALS AND INTELLECTUAL PROPERTY RIGHTS
All rights, title, and interest to all intellectual property rights, including patents,
gP
copyrights, services and trade marks, in all materials conceived or originated by Recipient
either individually or jointly with others, which arise out of the performance of this
Agreement, are jointly owned by the Recipient and the State. The State's ownership shall
equal the percentage of the total Project cost paid for by State funds under this
appropriation. Recipient's contribution must be for eligible, costs for the Project. All
Recipient's contribution must be approved in advance to be eligible to qualify as
Recipient's contribution to the total Project costs for delivery ownership and regular
ry P g
percentages. This ownership interest shall not be reduced by any reimbursements to the
Fund made by the Recipient under Section 2.6 Sales of Products or Section 2.7 Royalty
Payments. Any report, study, computer software, data base, model, invention,
photograph, negative, audio or video recording, or other item or document, in whatever
form, created or prepared by the Recipient in the erformance of its obligations under this
P g
Agreement are the exclusive property of the Recipient and the State except where stated
otherwise in this Agreement. The Recipient, at the request of the State, shall execute any
necessary documents necessary to transfer ownership rights to the State.
g
Whenever any invention, improvement, or discovery (whether or not patentable) is made
or conceived for the first time, actually or constructively reduced to practice by the
Recipient or its employees in the course of or in connection with this Agreement, the
Recipient shall immediately give the State contact P erson and the LCMR written notice
thereof, and shall promptly furnish the contact person and the LCMR with complete
information thereon. The State, in' consultation with the LCMR and the Recipient has the
sole right to determine whether or not and where a patent application shall be filed.
The Recipient and the State reserve the right to use for their own purposes any
intellectual property right produced as the result of the Project without payment to the
J Py
other party. The party using said product shall protect the intellectual property rights to
the product and advise the other party of its use.
The State reserves "march -in" rights which can be exercised if the Recipient fails to
market or offer to market any product resulting from activities undertaken pursuant to this
Agreement within three (3) years from the termination of this Agreement,
notwithstanding the above provisions of this section. Recipient shall, upon request of the
State, execute and provide the necessary documents for this purpose.
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2.5 OWNERSHIP OF RESEARCH RESULTS
If, within three (3) years of the termination of this Agreement, the Recipient elects not to
commercialize any product derived from the research conducted under this Project, the
research materials shall be returned to the State without cost and free and clear of any
obligation to the Recipient.
Recipient represents and warrants that the material produced under this Agreement does
not and will not infringe upon the intellectual property rights of another, including
patents, copyrights, trade secrets, trade and services marks and names. Recipient will
defend and indemnify the State at Recipient's expense any claims or actions brought
against the State to the extent that it is based on a claim or action that all or part of the
material infringes upon the intellectual property rights of another. Recipient is
responsible for obtaining any necessary licenses to use the intellectual property rights of
another.
2.6 SALE OR LICENSE OF PRODUCTS
The Recipient agrees to reimburse the Fund revenues it receives from licenses, transfers,
or other income generated from products based upon materials derived from the Project
up to the amount of State funds provided under this Agreement. Such reimbursement
will be made by the Recipient upon first sale of any product worldwide whether or not
such products are patentable.
The Recipient, for itself and its licensees, agrees to sell any product derived from this
Agreement and not subject to ownership by the State to the State of Minnesota for the
royalty -free wholesale price less a ten percent (10 %) discount. This clause shall continue
to be in effect after all State funds have been repaid to the State.
2.7 ROYALTY PAYMENTS
The State owns and shall take title to the percentage of a royalty, copyright or patent
resulting from this project equal to the percentage of the project's total funding provided
by this appropriation subject to the provisions of Minn. Stat. ch. 116P.10. Cash receipts
resulting from royalties from the licensing of copyright, patent, or other intellectual
properties shall be paid to the Fund on a quarterly basis within thirty (30) days after the
end of each calendar quarter. Recipient shall not license the intellectual property rights
without the express written Agreement of the State.
2.8 ACKNOWLEDGMENTS
The Recipient agrees to acknowledge the State's financial support for this Project. Any
statement, press release, bid, solicitation, or other document issued describing the Project
shall provide information on the amount and proportion of State funds supporting the
total cost of the Project and will contain the following language:
Funding for this project approved by the Minnesota Legislature,
1995 Minnesota Laws, Ch. 220, Sec. 19, Subd. 8d as
recommended by the Legislative Commission on Minnesota
Resources from the Minnesota Future Resources Fund.
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Any site developed or improved by this Project shall display a sign, in a form approved
by the State, stating that the site has received funding from the Minnesota Legislature.
2.9 REPORTS
The Recipients shall submit periodic Work Program status reports to the LCMR with
copies to the State's authorized* contact person in a form prescribed by the LCMR on or
before the reporting dates stated in the Work Program. The State may require additional
reports from the Recipients.
2.10 PURCHASE OF RECYCLED AND RECYCLABLE MATERIALS
The Recipient shall use this appropriation in compliance with Minn. Stat. ch. 16B.121 to
16B.123 requiring the purchase of recycled, repairable, and durable materials, the
purchase of uncoated paper stock, and the use of soy -based ink, the same as if it were a
state agency. The Recipient shall ensure that all sub - recipients comply with this
requirement. Any deliverables submitted to the LCMR office will be rejected if not in
compliance and will be deemed late and/or unacceptable.
2.11 PUBLICATIONS
The State agrees that researchers engaged in this Project are encouraged to present at
symposia, national or regional professional meetings, and to publish methods and results
of the project in j ournals, theses or dissertations or otherwise of this own choosing
provided necessary steps have been taken to protect the patents, copyrights, and other
intellectual property rights resulting from the project. Research results must include the
acknowledgment provided for in Section 2.8.
The Recipient shall provide advance notification the State two weeks before publicizing
any data or information derived from the Project in a press release, publication., or
presentation.
2.12 FAILURE TO COMPLETE PROJECT
No reimbursements will be awarded under this Agreement after June 30, 1997, unless the
Recipient has completed the Project in accordance with the approved Work Program by
this date.
3. USE OF FUNDS
The Recipient shall use the proceeds of this Agreement only for the eligible costs of the
Project as described in the approved Work Program.
4. MATCHING FUNDS
The appropriation language of 1995 Minnesota Laws Ch. 220, Sec. 19, Subd. 8d states
that this appropriation must be matched by $165,000 in non -state money and that these
matching funds must be committed by January 1, 1996, or the appropriation will be
canceled. No state funds will be made available under this Agreement until the Recipient
has provided the State and the LCMR with a description of the non -state matching funds,
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has provided the State and the LCMR with a description of the non -state matching funds,
evidence of their fair market value, and certification that they are legally collectible. In
the event that part or all of these matching funds later become unavailable or
uneollectible, the Recipient agrees to satisfy any deficiency.
Eligible non -state matching monies consist of cash -in -hand or legally enforceable pledges
of money.
5. COSTS
5.1 ELIGIBLE COSTS
Eligible costs are those costs directly incurred by the Recipient that are solely related to
and necessary for producing the work products described in the approved work program.
Eligible costs may include the following:
5. 1.1 Advertising - costs solely for (1) Recruitment of personnel; (2) Solicitation of bids;
(3) Disposal of scrap materials; (4) Other purposes specifically provided for in the
approved Work Program;
5.1.2 . Capital expenditures for facilities, equipment and other capital assets as expressly
approved in the Work Program. For expenditures greater than $1,500, the Recipient must
include in the Work Program an explanation as to how all the equipment purchased with
the appropriation will continue to be used for the same program through its useful life, or,
if the use changes, a commitment to pay back to the Fund an amount equal to either the
cash value received or a residual value approved by the director of the LCMR if it is not
sold;
5.1.3 Communication costs incurred for telephone calls and postage;
5.1.4 Materials and supplies;
5.1.5 Printing and reproduction costs necessary for contract administration; Publication costs of
reports relating to contract accomplishments;
5. 1.6 Transportation and travel expenses such as freight relating to goods purchased for the
Project, and lodging, meals, and transportation of personnel involved in the Project in the
same manner and in no greater amount than provided for in the current "Non - managerial
Unrepresented Employees' Plan" promulgated by the commissioner of Employee
Relations;
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5.1.7 Wages and expenses of salaried Recipient employees if specified in the Work Program;
5.1.8 Fringe benefit costs of Recipient's employees if specified in the Work Program;
5.1.9 Professional services specified in the approved Work Program that are rendered by
individuals or organizations not a part of the Recipient;
5. 1.10 Expenditures incurred after the effective date of the approved Work Program and before
the effective date of this Agreement.
The following types of costs are eligible provided that they are directly incurred by the
Recipient; are solely related to and necessary for producing the work products described in the
approved Work Program; and have prior written approval of the State:
5. 1.11 Professional services . not specified in the approved Work Program that are rendered by
individuals or organizations not a part of the Recipient;
5.1.12 Educational program expenses such as conferences, seminars, books, materials and
supplies;
5.1.13 Public utilities such as water, sewage, electricity;
5.1.14 Maintenance and repairs incurred for upkeep of property used directly in the Project
which keeps it in an efficient operating condition;
5.1.15 Administrative expenses such as accounting and budgeting.
Any cost not defined as an eligible cost or not included in the approved Work Program shall not
be paid from State funds committed to the Project.
5.2 NONELIGIBLE COSTS
Noneligible costs for reimbursement means all costs not defined as eligible costs,
including, but not limited to, the following:
5.2.1 Any costs incurred before this Agreement is executed, except as provided in Section
5.1.10;
5.2.2 Fund raising;
5.2.3 Taxes, except sales tax on goods and services;
5.2.4 Insurance, except title insurance;
5.2.5 Attorney fees, except for acquisition and clearing title to land;
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5.2.6 Loans, grants, or subsidies to persons or entities for development;
5.2.7 Bad debts or contingency funds;
5.2.8 Interest;
5.2.9 Lobbyists;
5.2.10 Political contributions.
6. REIMBURSEMENT PROCEDURES
To obtain reimbursement under this Agreement, the Recipient shall provide the State with
evidence that the portion of the deliverable product and its related expenditures for which
payment is requested has been satisfactorily completed. The State will make the final
determination whether the expenditures are eligible for reimbursement under this
Agreement and verify the total amount requested.
All reimbursement requests for this project must be received by the State on or before
August 31, 1997. No facsimiles will be accepted. Requests received after this date will
not be eligible for reimbursement.
7. ACCOUNTING AND AUDIT
The Recipient shall maintain books, records, documents, and other evidence pertaining to
the costs and expenses of implementing this Agreement to the extent and in such detail
that will accurately reflect the total cost of the Project and all net costs, direct and
indirect, of labor, materials, equipment, supplies, services, and other costs and expenses.
The Recipient shall use generally accepted accounting principles. All records shall be
retained for five (5) years after the issuance of the final certificate of acceptance by the
State.
The State, its representative, or the legislative auditor shall have the right to examine
books, records, documents, and other evidence and accounting procedures and practices,
sufficient to reflect properly all direct and indirect costs. The Recipient shall make
available at all reasonable times and before and during the period of records retention
proper facilities for such examination and audit.
8. HUMAN RIGHTS
The Recipient, in the conduct of the Project, shall comply with the Americans with
Disabilities Act of 1990 (P.L. 100 -336); Minn. Stat. ch. 363 (the Minnesota Human
Rights Act), and Minn. Stat. § 181.59 -60, which forbid discriminatory practices and
provide for affirmative action; and all applicable rules and subsequent amendments.
The Recipient shall provide the State with evidence that it has received a certificate of
compliance from the Commissioner of Human Rights pursuant to Minn. Stat. § 363.073,
or is exempt from said statute. This evidence of compliance is attached as Exhibit E.
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9. WORKERS COMPENSATION
The Recipient in the conduct of the Project shall comply with the provisions for workers
compensation in Minn. Stat. § 176.181, subd. 1 and Minn. Stat. § 176.182. et etc . and
other applicable law.
10. LIABILITY
Recipient agrees to idemnify and save and hold the State, its agents and employees,
harmless from any and all claims or causes of action arising from the performance of this
Agreement by Recipient or Recipient's agents or employees. This clause shall not be
construed to bar any legal remedies Recipient may have for the State's failure to fulfill its
obligations pursuant to this Agreement. The State's liability shall be governed by the
provisions of the Minnesota Tort Claims Act, Minn. Stat. § 3.736 and other
applicable laws.
11. TERM
11.1 EFFECTIVE DATE
This Agreement shall become legally effective upon such date as it is executed by the
Commissioner of Finance or July 1, 1 995, whichever is later and shall remain in effect
until June 30, 1997, or until all obligations set forth in this Agreement have been
satisfactorily fulfilled, whichever occurs first.
11.2 TERMINATION
This Agreement may be terminated by the State for cause at any time upon seven (7) days
written notice to the Recipient. Cause shall mean a material breach of this Agreement
and any supplemental agreements or amendments thereto.
This Agreement may also be terminated by the State in the event of a default by the
Recipient or in the event that the Legislature rescinds the appropriation to this Project.
This Agreement may be terminated by the State or the Recipient at any time with or
without cause. upon thirty (30) days' written notice to the other party. In the event of such
a cancellation, the Recipient shall be entitled to payment determined on a pro rata basis
for work or services satisfactorily performed.
11.3 AMENDMENTS
This Agreement may be amended in uvriting by the mutual agreement of the State and the
Recipient. Amendments must be consistent with the Work Program and its approved
amendments.
12. ANTI -TRUST PROVISION
The Recipient hereby assigns to the State of Minnesota any and all claims for overcharges
as to goods and /or services provided in connection with the Agreement resulting from
anti -trust violations which arise under the anti -trust laws of the United States and the
anti -trust laws of the State of Minnesota.
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13. CHOICE OF LAW
All matters relating to the performance of this Agreement shall be controlled by and
determined In accordance with the laws of the Mate of Minnesota.
City of Maplewood Minnesota Pollution Control Agenc
� y
By _
Title
Date
A certified copy of the City of Maplewood
.Resolution unconditionally approving this
Agreement is attached as Exhibit C.
Approved as to form and execution
Hubert H. Humphrey, III
BY
Assistant Attorney General
Date
In
By
Title
Date
Department of Finance
By
Title
Date
5 /95
A Work Program with LCMR Approval Letter
B List of Deliverable Products and Related Budget
C Certification and Approval by Board or Council
D Federal Approval of Oil- Overcharge Project (if applicable) NA
E Evidence, of Compliance with Affirmative Action Statute (if applicable)
5/95
ATTACHMENT A
Date of R,apart: June 1. 1995
LCMO Wwk Pro9Wn 1995
i, Proiect Tide and Project Number_ M a*wood bvwweb a Storrs Wow kUrtaGmmf t
Pltgsct - F3
program Martagpr. ifenneth G. Hiakler
Agency Affiliation: Cky of vao"ood
)dal Addnass: City tits/
1830 E. Coun V Reed 8
w¢ewandL L4nmnats 53
(9321770-4560
Fs= f81 770 4506
A. Lega cram � 95, Chp- �� C> . S Subd. a t�
Y bj LCIR appn0Qri4dM: * 100 ) ) W
�„ianoec 1100.000
Appr'oprisdnn Lsngu3e:
Tbs epprvpri�000n is tram the funs rraourr.0s hmd to the cvmr>tssior�r of
pdkt bn control agency tot as egreernerat with the city of Nkpismand to
design. cortsmXt, 3rd monjW a dimnortstraxion stwrn water manegan"arx
system. This appropriation zKot be rr&tied by of least 3165,000 of
root to RKW*Y.
& SWM of Match Requlrarttient: av ai by ttr
The project and its notch tsxs tu" been given pNrobminsry VIW
city counciL The funds we am Wdgsted at this tuna.
I�laoch �� � 16�i�0(1
Amount coo maad to dote: $0
Match spent to dater s0
IL Proptt Summery:
Urban deva[Wnint is cmvibudng knmKirV vckv"s of runoff, as well as nucrienta
u+c b as ptKnohon s. &at degrade Prater queitY and krwact us& of lakas sad rives&
Sirmwids and xmmPorwan aros plants C&I for redtictiares in ncupo rk- sosres
pdutiom How~, dm� r�esaxm canmm. citizens and pubic offciab
continue to pret r to drain "w idm ti I Yatds sad meets as quk*jy es po"NA to
smrat mwws and otter ciwnM13 fvthw than Wd WSW an Site. Thia Rrol� wig
iIndtewnerrt aksmalive Storrs water mgmge neat awdwds to hold ar�d infiltrate
stars WSW in an eider ntnghbwhood dM ix cturofdl wittvNA Storrs Sa`" +WT' but
vAmm thaw vrouid be a loplcd knprovwrrtent tO deal with azisMV Prebbas The
rgett so bOW and a typ" newer amlogwrterrt wad be roodekd end thff =Uxds
evelueted to pradict their af;ectrrere$ss In oaten urban achy. Ths coopemom
DS sev a that this system wil be lens costly stun typkal Starr► S "ir°i SYstmm- and
Sri p grrvk nrtt vdaI itnpcts of s Sewer drakiege to likes or Oder
=lace waters. take ptWen in this case. A ddnaatstrafiGO of the etkcfi mass and
T
pubic accsp MX of ttis method„ aiotg with its kYw9r casts. ,wit inorsase the
fikeghood of mr d kWkwmrAab On by locai gOvstn ruts.
IL Six berth W "k P QV &M U Plots Sutmaclr:
WA
IV. Stateavent of Ob*c&*VW
A. Mi AW EMWXV fighboibood Conditions
Ou-ocarnes: C ffPJ g Wwdel of scaaem tvrmff tluarmy and qA&V
G boss hrmKpeorY at roighbortboods
Stvvvy rasdenzs for Ur d%MPO pn,fwencas
B. Das4n Storm vil"r System and i...ndW." Ekrrysrrt
ouUmermm pevuMp conmuctim plans and "alcauaw for project
DwA gn lendsea srnents
Design "SW *aky enmawn4 eysiern
C. Co rmanxt irs p owm,nen s
Ouocmus: Con&= biddkv and camect award
Moriltor consavcoon
In=A view gUSkY mankDr; alnatern
D. Moc irtnr SVUw F Operation, E%=kMa and Dismainfate Resuks
Outicatws: Cmx*ict wurr cpmky vWX*O^rV Pmg(am
Gather and at vm dad on ne%*Qx %ood acCeptanoo
Pr Xi" first report
t& r= JM Hugh vwrious nwd* and orasniratian
T"r*rre for Comoodan of Objective
C ~- � cad Gor�dtians
WAodd Exam i �
Ob'pel" S. JC r= n000cx
Vsvign Storm Wstsr Syasm and Landscape Sam ms
. (}bjectime C.
Constntct ImprarenuM
Obyoctive O.
Monitor SYstern Opwwtiom Eveh and ftasbts
0
4
3
A. 2. ACUwty: Id mW wmtng Wtcoerr queSty u*rg the SWUM Pmglm;
V. Q utcane:
- � E ' 0 tieig�orhood Cacsditiarts
.
A 2. *. Garrteoct wittin ti,a P�M Esmblts�° a beaef�+�e ai WSW quefriY _
A. Trthe of ate
for the ton and cone rmi
A 1. /►cth tT: Mode! Qxtsurg WakefWd fviOKbQdwDd h usirq
A. 2 b� Mrthods: Based on i am,b, &ng Old wing, Ow
�e Sw m. The n�hbarhvod do inage enea i wdmlod in *w itudY
Pr'a'te
SWt�rBU! program w1 be usod to predict qut�atit'� and gael*Y at mw",
b less tin ore-�mw sq�re "a. 4�D d 3"y area is attached.) A
� adds.
typI ta! iwadadc a rea beep wdin tiffs studp are& for interni�ra
usa cl I attsrrmative stArn watw my�genrrrrt natt�ads and ationt�tari�q. A
topmmphy east uses srandwT
A 2. r. kUterislr. Hum
Mapkwood ne of s)"ar iir* srd
stoan rj*dwxfs wal be sebecsirl, crtiotie�a d and monitored in sn
.rater casual.
identical. tasthion va ssnra a, s corrttol fog tsar the Wakafieid
d_
A. Z Budget' � A00
Tonal b LCMA butijiet $5,000
neighbhorftood.
LCMR bebm&: 45,000
A. I. a. Context ww in project ModaOng and inrod tthor�Roring wil
fur tsm and coned nai**Qdumf's- Moftang and
lmatc r 60
MmIj ch bakancs: 40
esrjbtath the b:9 k04 the
monitn+in8 wal mdude wmw. quenuty and *mky panmrtsrs- indLwkv
.
A. 2. •. Tandlne:
pt�phorus. nitr�n� ar�d sugmMsd SOW3L Then ire the cd*A PO*utants
affecting wa0et guWKy In btkss in the Ru Mn Ctrain of lsims watetshed. as
Mr is pu" othw urban watersheds. '
• Ir@� t 31�Z
• A. 1. b- Methods. thing " SEMI MM corupunr ptwrsn. Doh test and
Z
corms water*wds wA be modded_ TbroWh obw9vv6on and arrt
Plrod ft woraw
dfiw modei w#1 be caiixstcd for WrOA stam wecnta, which msko up the
Coagpm f output
majority of wrotf liars tSs neighborhood to area Iakss.
A. Z f. WO(k program uPdS":
A 1.
A. 1. d. BLKIget: $5.00D
Tuta! bierttiet LCUR budget: WOW
LCl M bodw cer 05.000
Ma=t so
Match bitarres: .
A. 1. a.. T•'ar»k
?L � 312Z
Pnocfut,t 11 D
Carnputar maput of modidkrrg Feints
A. 1. t_ work Program updaW:
0
4
3
A. 3. Acs+ kr. Design wean quality nmrA 09 "dwdi
A_ 3 a_ CarrMd will" PnolOct-- This acthftY wnl define the wam QvfrtY
m 0 #.%Navg strstern Lmd to wAskiata Ow soocssa of tf�a prole . be on
perm is in Uath the: last aM conbci rwkhbcrtroods_
A_ 3. b. Mew. W SW quNkY ape wit owikgme drtf amnt sanp"
mwthods available bwmd an topoWaOW end ftw mares, and d w's tw=
Brest matched to 1Ka'tekeid r*i4hbodt40d corrdltions to dasign s mariita irg
symern far tts PrgeM The area umber c= adarsrion is tist and the size is
tiwited: ttis may rngLjre the design of spec;ai OAOC cn t2drniQUns to br
used in roadside Swaim or within pov rn*nts to C odatt waver quantity and
quslty idotrnad a n as sloes as =6ftfsd during &M !I* 4101s.
PAM sr6eW&ta jdMxffVjn 3.4 SONV points wittin each of tht
t wa ar-d caned areas. and ursirg at imat two dctferarx seerp
to obtain is de*W wsow giwmtT mod *j*1lTy data Suss wil be
mror ariog Qrairr9 &WM musts.
A. 3_ c. Matsriaiw NOm
A. 3. b. WAORC 46.000
Total bisrviW LCUR bud9eC x6,000
LCMR balanca: •6.000
P&tch: 60
Motto bal wx= *G
A. 3_ •. T��eina
RD&M s #1
Plan and report
A. 3. t. Ntcric ptogram wets:
A. 4. Activity: E akm tha neighbodwod percaPdO is of the odrsdrrg
ca xftk its and aumativu ecoiog;cal soMra +waoor aYstcn-
A. 4. a. CM text witfin d 1 WOO= Ttrarph Q of e>am'n0
C=vS km Aral ke vims with neiphbodmid residents, a ctabfth baseW _ ,...
may. attitudai and varies in dw n as a bwses to develop snd
tact ati gn s wu designer dwvakxnd wnh rasidont input
A. 4, bL Methods: Gather tandacape data through slide
doMWOM tion of exk6V ru 9ft(m hood cocidtk6pinne in Wafteiveid and corxrd
Uwrho'cds, and tram borrow bTwgefV sks to doavmesrt edsthv
cvnd[tiarnr and Coma= needed invrges t daVela/r tarbsurapMt sMMrtaoiorns_
hdd j wjj niantipg2 and lntaririews wkb 12 -t4 mzidar" in the two-
dock irulmnuve S%dy Anse to inform ttw m about tho PrOOM and to
detwmww their p@fCept M and rtdftx%s ab=A curml neighborlmood
a ppeuranC• and aoomvpwer o xiditiarw. Salad a sro o emrmbar I< 3�
fmghbcwhood harms as design . fat the praaityow. devaiOP sac
� /st}Mw sh #AV " s�sarance at altamstiw s� stems in
the walrsfieid neiphtro 00d, tlnt tcd&t be used in tWicW utbarftdYxbea
Yards to whancoe s mwaw detention and gm&q of borne
mopes. trnertiir+r+► tr„r,i �bortwod tasirden to droetrn their
end acceptance of the PnXMYP*S-
A. 4. c.. MatarW= Nbnrr
A..4. d. OW962: $ 10,700
Total bier LCMR budOCC �0
LCMA baiwXW.. 00
MatrW 30
Meth bala 80
frltcKtight Gn WC $ 10.700
A. 1. a. T eina:
Product I
Video imagip smdatiM of
A. 4_ f. Worst Po9rarn ttpdato:
s
8
L Tale of O Vs d: Dvaign larprMemem
8_ 1. Activity: Da*p pavWr*m and nnwatirs stigma "0" w1arogarnem
prsctjC@ that wi work in ltia nmighbohood and Twin Cities M mo Ares
1Mhde a vw*ty of tochriques Lsuch as porous powernercl we uand in oth"
pants sf the U.S, W geed to be deaig and m d testod that work in
diasm= eon&iarta, aM are seeaprtabie to Sma rasidrrnM Proiect
partnlra =lbapatt usurp t wrietT of wicturss audr as 'mn, "tifln tmm ws.
positioned w narturairy -ww spots in %to n6ghba4vood- Pwlnwa vril
docivem design spedfica of the ahb"ti m strioepias
u
B. 1. a_ Conan within t#w pvowt: The design doc:urnenis wN rims as the
beais to contm nr bids and conttnrtiom as weft as to cemnxruuoe the
methods used to other eamrnunitiss inteitsted In St,Orm wJ"w
nurm9e"rd a shod&
B. 1. b. i►�etfiod�e Ptaicssionai enDkvedng de=ign mmu rds wit be Umd for
this pmpct. Arerlabie doeu wnm and Summa wll be used to said in dssiyn
and i 11 posai Sttmmn smactues to be to ted. The project trim
wil drvwiop rove designs boomed on f uncfmv. CWi, and acCeptanc8 by the
neighborhood.
& 1. t~ MacariaW None
B. 1. d. Budget: 613.000
Torsi bimr LCMA budQsz MOOa
LCMft baianat: $3.004
Match: $10.000
Match ba arcs: 410.000
OW
Product 11
Flora and sped certi ns
EL 1. f_ Work Rum �U
8- Z Actrear. Design the larrdsCspe SMrraer s of thr shorn wum SW=Bm.
Landscape and* KU. enQir "M acrd vmmr qualkV raarOgwMnt
prOfes: ion L wal vwe& topattwr tv design tandampe ai wwnts such as
pianted swakm. pkrAad depr z, and other larWscapb *hmSCA tha
shotid WC M30 stMvMRtsr irMkR1tion• D*59^e wo apiWT ePp•rvprista
native and - ve paint materiaia that wnil add to the 9ffbCtivwL of
these larxiWspe eieoerem. as +rare/ as add to thair by
nmgt*mrhood mWents. PwVwfs wcil docas:�t Ow spaarf m of tt�reaa
doaigm for uza in constfucfen. Pbr*ir and in cowanunicuflan to runt.- .
" otlmi
B. 2. a. Co LWW. k grim the "scape aionme inn project design and
cor:siruc iw&
B. 2. b- Irserdu is k#mview residents using at bast two (tiphbothood
rt*ardngs %bmA 30 partacapom wviopatsd of sech amerir>) to detarmirm
responses to the protogpe landmaps desigm and mumu m-" dem nts
k- corgonKed into the PAL
B. 2. c. IMatruiais: bona
112. d. Budget: $13,340
Total bimetal LCD "QeC $0
LCMR bakam : $O
Mach: !�O
hfttch ba4nce: $0
NPCA 319 funds: $ 13.300
kW CA 319 fetes balance: 613.300
B. 2. c. T -"irwc
2m I 1
Product 81 mocu00000c
ftrts aM Specifcation
8. Z t. Work program tapdate:
8
0
9
10
C. 2. AcdvAtl/. km I www quality rionirtori� Pent in bout Ow OM
C_ Title _ e of UX.A nl': CMIOQ *"
and cmmvl i.
G 1. Ac Wit'r Award torttract VW nvmitor cannn=dan. partK%" �09
t kidA suer in mewmifm lho a Coen of
C. 2. •_ Cnrtrxt MritNn Protect
aw or chanrss r�sd to ans�'fi� Om �'�'`� -
>c ddb
ate �ori id rw .
The wager marwpwnsm pr in the ma vs. c
wrraerts or
C_ 3. b. l edwds: Equi MMA M be Mead aaco d V to die plans
C. 1. s. Coataxt wid�in " /mutt br+r and s�ryvratrie scores
prersned in Activity A. 3.
WN W sysun ass instil.
. Mw&wdc A cv Ara tin* CnmPanY ar-4 aprropnata leagues
G i b.
C. 2 C. titer !tons
.
are trr tD inssar the ;rnpror ftM'cs acuxd'sp to the plans end
C. Z d. BudQat $11
spsofiteoont.
Taal barr" LChM blWUMC
LCMR beiww*: 39J=
G 1. C. Nuxbriais mom
Mauch: 60
h4 a t c h betanca: 3
C_ 1. d. D der ROAM
MPCA 319 tLv4x 11.000
Total b wumaml LCMR budgot: 10
mPCA 319 funds arance: $2.000
LCu' R be C - $0
Lftmk $155,000
C. 2 e. TimtUM
match batancs: $ 155,000
LVVA 319 ltsds: 450.004
MPCA 319 tunds batsncm 154.044
•
5l97
C. 1. e. ThwirsR:
prod uci #1
Z
EQueQrttent instalardtm
Z
C. 2. 1. work PrOOrsm updt�c
Product 01
c onstruction and s<wportin! imPOCtOns
.
C. 1. t. work prowarn update.
9
10
U
Q. Tda of 0b0CdVwG UkCoffw: Ma naw. EvMmt&. and fi" Rapart
D. 'L Acdri - Cwdml vsatw WSMT Fnarit0WQ pr "ram n tto 16vc MW
Control na l ohs � " am= be9ir 6" tin �4 �
is inst"W1 throuOh The and Of the Min season.
DL 1. a. Cmaeod wkhM the pr4lrct EfleCfnrerrse a# ift slomn waoer
prscorasam mar hared MW Coe4eted wilt CQM at neiQ�hood.
D. 1. b. Methods: Tho rented CqL* rmru km&Wled in Acd3At7 C. 2 are
mnnitwed fnd Maim emkWd.
Q. 1. c.. wtslils: Mares
D. 1. d. &xrt 335,1E*
D. 1. e. TWO biennial tCM bt 331,004 .
LCAM bOwvct: i31 X000
water $0
Mat h baiinca . 30
MPCA 319 hand= ".100
MPCA 319 funds bad= $4.100
D.1. 2 - rxm me
ptv&xt 01
D. 1. 1. Worn weG(am update
1). 2. Acovitr: Ewkmte neighbodmd reapasss 10 s dAOcBl storts water
tens. Ccmduat r 6~OW and inivi&W irmwviftm frith
me their psrCc9tkxm snd of 'be
na;gtibattivo�d rtsider+as m data
s�oraawom ekwwnts and {ands 800.
D. 2 a. Co rwm within the Prate rjeVbwtjoM acoeotance CO dw Pc*Ct
mid at'ternrtive stawmranIr WAwrewn mrdwds is =iticA to the MXCCss of
INS pmjOCL
D_ 2. b. : Thrta>o two ttegitrtxYt
►ooA meetirep mnd in-hom
interviews, survey
its aRt w&x an mactxNa for hums that
clerwloped &uiM MA after t#�e irLStsfm6m and estatfishrnent I the
stoma• Nyvam-
fl_ 2. C- Maavnah: Nbm
ID. 2. d. &Adgtt: $39.000
-rata) bi LCMa budgSE 429.000
LChjR Ea wx*: $29J =
klatch: $0
Nla=h 8slenc": $0
INCA 319 furrtC & 10.000
WPC.A 319 fins bsttnc)w 110,
D. 2_ s. TrrWkw
W7
Product s 1
E.c acmma nrport
D. 2_ f. Wofk Proti*am uPdaW-
12
13
14
D. 4. activity: Product final nw rt
D. 3_ Ac�rit`!r= a�rn� sad corm are w*w qty data. snd data karn
°'r�ft
D. 4. a. Corte rritltin the pro}toC AtstfLS am putiist�ed and dcc�eminetnd_
maptirMp and ntgnriares with in* rc�a tw
accepta of albtrMUMe A 1 � -
�
taart� wa units " Nud nopcirt and d
rwtx� am
t Is iderd
- gf Qbt prat t�
Cor�#
r acim
13. 4. b. µawds Pt*a
th infonn:ort ti duratigh dbva des�n�� o news rtiea>es. and posantroms
O. 3. a.
a v( t beicre WW O w WOW Qm Ry d2ts frorn the
to yerizatior
a
�� the GO �cw�te f nam the' corrtrai
WaUield 4 QcnLpsA%n to a t elements
D. 4. c. IVIeWfIMs: Nast
neig t*MixMd Mcm an
. d tt'►
• and Ia mi"PkV.
D. 4. d. euiGet $6.000
tfe[ in usable fanat f or cornp� n2cPn.
Q 3. b. t+dettvadr The dam asp' rt
� and caradWio�
Total burial LCUR eudgtt: $6$6.000
hutch: 00
artd the Pn a team gw� �
daw will inckrde a video and atadiu a�'d at pr sc r�Derk
match tsalsr�oa� !0
and t»orwt mmV date. d/ts on
ws, :s Mrdt a� rrint qua�tll the
ar�er at' 9s0'� during
D. 4. d. Tirnefim:
frn e pot�onnend, Casts, and
619
ate-
0. 3. C. ate: Nom
»
Product r1
0.3. d. Mxdga x.000
Sinai report
Total bi$MW L CMR bra %WC 1.000
idatcft so
D. 4. f_ Wak program u pdate:
MzOch be ace: 40
D. 3. a. TlrneiM
31i 1!��
Product • 1
Osts ao�� •
0.3. F. Work program update
13
14
� � - o�ettrods in ttffectM�Y holing ? � :lts
WOW t� be red tt augh rn =*g sow= irarWied a � � �,
cc o m tam CatnP�sm of lWa -pmv run�f �lkY and
cAr6dom Runoff � will a be amVefed to tYp" �+
ts� thm %"I i
� be modeled to dm i1 lnprts at kmtWraV the
otcsrr� met "sod in to Wer phi srsa-
SUCvtu od the zvo'0'& .ri also be daaartnined thrar¢ an
t p"p d P°�'Prol�
their amtudes and
s� , oral c�td ammQa9 rWghborttiood rssdsnrs t4
ACCOPtNCS of C"' Condidions and tarn attrnad" awn .rater ttwt)ods
jr
shit this pr+oje�ct_ .
VII. Cortisst Wdhin F+ci&
used �0�a 4USWm in I NS prct have been mul indivdu
iaflf bstare_ This
pant• of the tto application of a nur ber of sppica6ms in a local
p°Ot a um their eff kom s runafl Pew and �
- s°tre the
�pnq rrtd �
accepRw1aw of Dr*w-tY cis- This last leap is often overlooked by trxc► of floc
rumen ns�
Vail. Budget Connxt= .
W Fund - mV for is Ptolect corn" frwn love soumm
s t00.0m
�rc
1 65, 000
twPCA 319 GraM T 9.400
Mcringht Foundation Grand
Tad 3355,100
The Mdtr4ft rm ndotiort Grant is being trod to fund AcouftY A- 4. 4.
dos to tiratattie�r corgi- . This work is
�,;ty A. 4. is alrtedY in p�w produce inpartsr�t mprinaaart
being luf%W m tsj* of this x0jeCL bLA does Pr
ertd is,, ttMtote, included in tar sr= PrW
tL Summary at 319 Ftrds
Total 319 fords ra�ursle& 1 79AOO
Furl= eVendam:
pA neighbodhoad CMWFbws
and t:sidant s� nmy 2Q.400
Cormuuct infiitrebm s tr u ctures m
ptG (. C t Wes and W*Al rnonitOWN
50
Maoctr.
casts 4
(Work plan !berm 21
1lSDA Forest She Rrident sW°'dm and
petosP130m MR-Vey yY
U of M LA OepartYOWA
1X. [Ysserrunatnort:
A tnai report val be Dudi.sl'sd de Pmiw1 and its r m%ft_ Dam mftecttd
dtxuV ttm pr *Ct wKl be frac4Y SAred- 1t id amrdprted that t 1acM r s�
end dw vo Y pgwshmw arilN be umW to keaP tto 19 arr D
sbcxt tte propcL In sd*bGn, aPparlun'ves fol Pmmnt"jom Lo the North
gmtncan Lake 1� w%89 mdm Society. Ccty E4nem /lstwaabon. Water Reaauraes
. M"rmesata Lake n Cont�erame. and Woo will fret axPkxs •
1L Time~
The proj t frs begun becsase carer a'� ONOWg' date moat be gathered &NU
the ptow+nfl tss9c" Th funding is dw=Qh a pr3m from ttm MUCtiAht Founde4nR
X1. Cnopwati=
.rwaod, FtS(mgY- Nrgton Metro Wat*hed DiscrzL end Rsn'"
The � of *� ct. The tl�wrsitr of
Cvumy w311 work Y through at pia of the projr
acct a� t,sttdsCap"a AnGtrtattxuro• Ordm9 dxp"s* in the srsa
t�'.nrwsatm. Dew s r"m of the
of ecological tandsc" das'9rt, wl& imaging, and M
Pr'alact-
X". Rsportireg Raquirma
v aloe reports wig bo omitted not limo than
Seatienrwual �� wale prosra� Pd srark
jamAvy 1, 1996. July 1, 1996..fa►�t wy 1. 1997, and. ■ Sinai sbmr"�th
program update and fins! Mon by 1" 30, 19
Xlll. Required AttaC 11"SM:
1 _ �uarr�icsttons: Pr''o�tx idan"sger_ Kameth G - wider
C�K � rwwc woks oicouorJ sir �, , the city of
Map Tecfirricxi
Dover 2U Yeats mgrarience in an*medng and irw epeam X'
beaground is proviiAnd through design axpenenca- ffmi unance experience,
WW fuuazal u vm& as educatian-
16
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DOT
Please give a name, eight characters or less which you would like to identify this form...
STATE OF MINNESOTA
CONTRACTUAL (non -state employee) SERVICES
LINE
FY
FUND
13 L �.�
AGENCY
�' J :��
ORG /SUB
3 / S s
APPR UNIT
t L � � y I
ACTIVITY
OBJECT /SUB
REPT CATG
�IA
JOB NO.
AMOUNT
❑ DEF
❑ INC
❑ DEC
DESCRIPTION
looloo
❑PARTIAL
[] FINAL
REFERENCE ORIGINAL REQUISITION (MAPS ACCOUNTING
DOCUMENT ID NUMBER (SYSTEM ASSIGNED)
COMP ONENT ONL Y NEEDED WHEN P O IS REFERENCING A
RE UISI TION)
�-
�--'
RQ� C� D
RQ
AGENCY
DOCUMENT ID NUMBER
AGENCY DOCUMENT ID NO. LINE
PO
AGENCY
DOCUMENT ID NUMBER
MINNESOTA POLLUTION CONTROL AGENCY
AGENDA ITEM F� -3
AGENDA REPORT
Action by Council -.,,I
TO: City Manager Endorse
3ed
Modif
FROM: Assistant City Engineer
Date
SUBJECT: Project 93 -14, Searle Street Storm Sewer Improvement Final Payment
DATE: August 8, 1995
Attached are the payment authorization form and the final payment estimate for said
project. The project has been satisfactorily completed by the contractor and has been
performing well through out all of the rain events this summer. The property owners
adjacent to the project area are satisfied with the results of the improvement.
Staff recommends the council's acceptance of the project and the approval of the final
payment to the contractor
RANI
jC
Attachment
Name of payee:
CITY OF MAPLEWOOD MINNESOTA - PAYMENT AUTHORIZATION FORM
�Nj � /2A i TT- 1C_btl,E
611 , a4 _i61*^JC7_ E XC41 V,47 j IAIC-
Address of payee: (Not needed if attached):
C�A r "J -7
Regular accounts payable processing Special check by 1V f/6 /mss
Reason for Special Check � �izv��� T �'� yi+-� EN ,— (9:5- A-) E A
IL1 P��✓
Explanation of payment (unless documentation attached)
-A-T-7-A
Reason for not preparing a requisition:
Pay for contract worker
c73 -J4- Routine repair and maintenance
(Not to exceed $1,000 per invoice)
i Payment required by contract
Emergency need
Subscription or membership
Other - explain :
Amount of Check - -- $ / C) /° 9 2-
Check here if you want a copy of this form after Finance Dept. approval
For accounting use only:
VENDOR
PO
CHECK #
DATE
INV. OR CK.
FUND
DIV.
PROD.
OBJECT
AMOUNT
I declare under the penalties of law that this
claim is just and correct and that no part of
it has been paid.
Approved by Authorized Purc aser:
Signed ��U"'" a LL. Date / 6 ��7�
Approved by Finance Department:
Entered Signed
3/91
Code to:
UNq ,
DIV,
PROGRAM
OBJECT
M 0 U N
--
—
4 - `� I
Date
CITY OF MAPLEWOOD
DEPARTMENT OF PUBLIC WORKS
1830 EAST COUNTY ROAD B
MAPLEWOOD, MINNESOTA 55109
ESTIMATE FOR PARTIAL PAYMENT
Estimate No.: 2 Period Endin Jul 19, 1995
Project No.: 93-14
Pro Searle Street Storm Sewer Improvement
Contractor: F. M. Frattalone Gradin and Excavatin Inc.
QUANT.
UNIT
TOTAL
ITEM
DESCRIPTION
UNIT
QUANT.
TO DATE
PRICE
BID
2021.501
Mobilization
LS
1.00
1.00
$1
$11500.00
2101. 0-2-
Clearin
TREE
1.00
1.00
$450.00
$450.00
2101.507
Grubbin
TREE
3.00
3.00
$100.00
$300.00
2104.505
Remove bit.curb, walk, pvmt. or median
SY
424.00
553.20
$2.50
$1,383.00
2104.513
Sawin bit. pavement
LF
375.00
444.00
$1.50
$666.00
0104.602
Salva basketball stand
EA
1.00
1.00
$150.00
$150.00
2105.501
Common excavation
CY
162.00
162.00
$15.00
$21430.00
2105.523
Common borrow, CV
CY
65.00
0.00
$10.00
$0.00
21 05.525
Topsoil borrow, CV
CY
121.00
96.00
$10.00
$960.00
2105.535
Salva topsoil
CY
41.00
41.00
$10.00
$410.00
2211.501
A base, C1. 6
T
148.50
93.18
$10.00
$931.80
2340. 508
T 41 A wearin course mixture
T
37.13
48.61
$80.00
$3,888.80_
2340.514
T 32B base course mixture
T
37.13
52.12
$80.00
$4,169,60
2357.502
Bit. material for tack coat
GAL
24.00
10.00
$2.50
$25.00
2501.515
12" R pipe apr.& trash 2 rd, Des.31 OOG CHII
EA
2.00
0.00
$650.00
$0.00
2503.541
12" RC pipe sewer, Desi 3006, C1. III
LF
511.00
0.00
$22.00
$0.00
0504.605
2" insulation over water main
SY
7.10
7.10
$15.00
$106.50
..2506.502
Const.drain. structure Mp1wd.P1.302,4'dia.
LF
13.67
13.19
$150.00
$1,978.50
2506.516
Castinq assembly R-3067-V
EA
3.00
3.00
$300.00
_$900.00
2511.507
Grouted ri ra , Cl. III, Des. 3133 or 3134
CY
2.10
2.10
$45.00
$94.50
2511.515
Geotextile filter, Type IV
SY
5.30
0.00
$15.00
$ 0.00
2535.50
Bituminous curb
LF
220.00
277.00
$3.50
$969.50
0557.602
Install salvaged basketball hoop
EA
1.00
1.00
$200.00
$200.00
0563.601
Traffic control
LS
1.00
1.00
$500.00
$500.00
2573.501
Bale check
EA
4.00
4.00
$10.00
$40.00
2573.502
Silt fence, preassembled, includes maint.
LF
180.00
180.00
$6.00
$1,080.00
0573.601
Erosion contro contractor Ian
LS
1.00
1.00
$500.00
$500.00
0573.605
Mechanical street sweeping
HR
1.00
1.00
$80.00
$80.00
2575.505
S odding, Type A
SY
1460.00
0.00
$1.75
$0.00
2575.532
Com. fertilizer (Analysis 20 -10 -10
LB
60.00
0.00
$1.00
$0.00
Total contract amount bid
$23,713.20
Alternate
0451.603
San.swr. i e bedding, M Iwd. Pl.440 for CPP
LF
511.00
21.05
$5.00
$105.25
2501.511
12" CP i e culvert
LF
511.00
511.00
$18.00
$9,198.00
2501.515
12" CM pipe apron & trash guard, Des. 3129A
EA
2.00
2.00
$75.00
$150.00
2575.501
Seeding
AC
0.30
0.30
$1
$360.00
2575.502
Seed, Mixture 675
LB
36.00
36.00
$2.00
$72.00
2575.511
Mulch material, Type I
T
0.60
0.60
$200.00
$120.00
2575.519
Disk anchoring
AC
0.30
0.30
$200.00
$60.00
2575.532
Commercial fertilizer (Analysis 8 -16 -16
LB
60.00
60.00
$1.00
$60.00
Total Alternate
$10,125.25
GRAND TOTAL
$331838.45
Contract amount
Total contract work completed to date
Total amount earned this estimate
Less 5 percent retained
Less $700 /acre restoration withholding
Less previous payments
Total deductions
Amount due this estimate
Contractor
Engineer
$35,184.30
$33
$33
$0.00
$0
$31
$0.00
$1
Date /
Date 7 /,Z s
F4=- q
MEMORANDUM
Aotlon by-
TO: City Manager
FROM: City Clerk
RE: CERTIFICATION OF ELECTION JUDGES
DATE: August 8, 1995
19ndarsed--
Uodifi el
Rejected,
Date
The following Resolution needs to be adopted for certification of the list of Election Judges
for the September Primary and the November General Election:
RESOLUTION ACCEPTING ELECTION JUDGES
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of
Election Judges for the 1995 Primary and General Elections, Tuesday, September 12, and
Tuesday, November 7, 1995:
PRECINCT NO. 1
Sylvia Brown, Chair
Audrey Duel 1man
Joan Kolasa
Louise Nieters
PRECINCT NO. 2
Milo Thompson, Chair
Joseph Kolasa
Rose Marie Manders
Donna Wirth
PRECINCT NO. 3
Pat Thompson, Chair
Jean Dickson
Kathleen Dittel
Florence Stella
PRECINCT NO. 4
Fred DuCharme, Chair
Marion Clark
Lloyd Hecht
Marion Jungeman
PRECINCT NO. 5
Donald Wiegert, Chair
Betty Eddy
Marion Froelick
Thelma Ling
PRECINCT NO. 6
Elsie Wiegert, Chair
Joan Button
Marcella Watson
R. Colleen Zaiser
PRECINCT NO. 7
Phyllis Erickson, Chr
Marie Allen
Annette LaCasse
Lorraine Rosauer
PRECINCT NO. 8
Kathy Supan, Chair
Jeanette Bunde
Shirlee Horton
Gunborg Mowchan
Judy Widholm
PRECINCT NO. 9
Margaret Earley, Chr
Elsie Anderson
Grace Locke
Lorraine Petschel
PRECINCT NO. 10
Joanne Cunnien, Chair
Joan Cottrell
Joe Ryan
D. Franklin Tolbert
PRECINCT NO. 11
Lorraine Fischer, Chr
Joan Carr
Mary Fischer
Betty Mossong
PRECINCT NO. 12
Lucille Cahanes, Chr
Phyl 1 i s Lofgren
Beverly Ogilvie
Delores Schipp
PRECINCT NO. 13
Ann Fosburgh, Chair
Diane Golaski
Mary Lou Li eder
Gladys Sass
PRECINCT NO. 14
Shirley Luttrell, Chr
Carol Berger
Paul G. Donlin
Delores Lofgren
PRECINCT NO. 15
Richard Lofgren, Chr
Joan Bartel t
Anna Mae Breidenstein
Elaine Rudeen .
PRECINCT NO. 16
Mervin Berger, Chair
Carolyn Eickhoff
Catherine Falenzer
Mildred Iversen
F'W-
MEMORANDUM
TO:
City Manager
FROM:
Ken Roberts, Associate Planner
SUBJECT:
Final Plat
PROJECT:
Highwood Fourth Addition
LOCATION:
Sterling Street and Schaller Drive
DATE:
July 19, 1995
INTRODUCTION
Aotion by COMWO I .. 'e-
Fndo rs a d,........_..
11odif ied...�,.
Rej eote .
Date
Gonyea Company is requesting that the city council approve the Highwood : Fourth Addition final
plat. This final plat would create three lots for houses. The plat is on the east side of Sterling
Street, south of Schaller Drive. (See the maps on pages 2 and 3 and the proposed final plat on
page 4.)
BACKGROUND
On November 14, 1994, the city council approved the preliminary plat. This approval was
subject to seven conditions. (See the minutes starting on page
On May 8, 1995, the council awarded the bid for the construction of the Sterling /Schaller
improvement project to Ryan Contracting, Inc. They have started building he ro'ect.
g p 1
DISCUSSION
Gonyea Company started grading the area earlier this year. They have met all the conditions
that the council required to approve the final plat .
RECOMMENDATION
Approve the Highwood Fourth Addition final plat.
p:13- 28 /high4fin. mem
Attachments:
1 Location Map
2. Property Line /Zoning Map
3. Proposed Final Plat
4. Approved Preliminary Plat
5. 11 -14 -94 Council Minutes
Attachment 1
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PRELIMINARY P
HIGHWOOD 4TH ADDITION
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10 .Sign an agreement with the City that guarantees that the
developer or contractor will:
a> Complete all grading for the site drainage and the pond,
complete all public improvements and meet all City
requirements.
b)* Place temporary orange safety fencing and signs at the
- grading limits.
c) Pay the City for the cost of traffic - control and street
identification signs.
A)* Provide all easements required by the City Engineer.
e) Install permanent signs around the edge of the wetland
buffer easements. These signs shall mark the edge of
the easements and shall state there shall be no mowing,
vegetation cutting, filling or dumping.
f) Install survey monuments along the wetland boundary.
g) Remove any debris, junk or fill from the wetlands and
site.
2.* Have the City Engineer approve final construction and
engineering plans, These plans shall include: grading, utility,
drainage, erosion control and tree plans. The plans shall meet
the following conditions:.
a) The erosion control plan shall be consistent with the
Ramsey Soil and Water Conservation District Erosion and
Sediment Control Handbook.
b) The grading plan shall:
1) Include proposed building pad elevation and
contour information for each home site.
2) Include contour information for the land that
the construction will disturb.
3) Include berming and an oil containment system
near the pipelines. Grading shall be done to
cause any oil leaking from the pipeline to flow
to the oil containment system.
6
Attachment 5
1, 7:00 P.M. (7:10 P.M.): Preliminary Plat: HighMOOd Fourth Addition
... � � a.
Mayor Bastian convened the meeting for a public hearing regarding Gonyea
Corporation, Inc. proposal to develop lots for three homes on the east
�
side of Sterling Street and south of Schaller Drive.
b.
Manager McGuire presented the staff report.
C&
Director of Community Development Olson presented the specifics of the
report.
d:
Commissioner Jack Frost presented Planning Commission report.
e,
Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following was heard:
Bill Finch
f.
.Mayor Bastian closed the public hearing.
g.
Councilmember Koppen moved to approve the preliminary plat, subject to
the following conditions:
10 .Sign an agreement with the City that guarantees that the
developer or contractor will:
a> Complete all grading for the site drainage and the pond,
complete all public improvements and meet all City
requirements.
b)* Place temporary orange safety fencing and signs at the
- grading limits.
c) Pay the City for the cost of traffic - control and street
identification signs.
A)* Provide all easements required by the City Engineer.
e) Install permanent signs around the edge of the wetland
buffer easements. These signs shall mark the edge of
the easements and shall state there shall be no mowing,
vegetation cutting, filling or dumping.
f) Install survey monuments along the wetland boundary.
g) Remove any debris, junk or fill from the wetlands and
site.
2.* Have the City Engineer approve final construction and
engineering plans, These plans shall include: grading, utility,
drainage, erosion control and tree plans. The plans shall meet
the following conditions:.
a) The erosion control plan shall be consistent with the
Ramsey Soil and Water Conservation District Erosion and
Sediment Control Handbook.
b) The grading plan shall:
1) Include proposed building pad elevation and
contour information for each home site.
2) Include contour information for the land that
the construction will disturb.
3) Include berming and an oil containment system
near the pipelines. Grading shall be done to
cause any oil leaking from the pipeline to flow
to the oil containment system.
6
c) The tree plan shall show the following:
1). Where the developer will remove, save or
replace large trees.
2) The size, species and location of trees that
the develoE er will plans as replacement trees.
There shall no tree removali east of the
pipeline.
30 Record covenants or deed restrictions with the final plat that
do the following:
a) Require the contractors to build the houses at the
minimum front yard setback from Sterling Street.
b) State the pipeline's location.
4. Show the wetland boundaries on the final plat as approved by the
Watershed District,
5.* Move the drainage easement east so that all the lots have at
least 10,000 square - feet outside the drainage easement.
F 6.* Give the City wetland easements over the wetlands. The
easements shall cover the wetlands and any land within twenty
feet surrounding a wetland. These easements shall prohibit any
building mowing, cutting, filling or dumping within twenty feet
x1 of the wetland or within the wetland itself. The purpose of
this easement is to protect the water quality of the wetlands
from homeowners' fertilizer and to protect the wetland habitat
from residential encroachment.
7. The City must have signed construction contracts for Sterling
Street before the City approves the final plat.
!i
F If the developer decided to final plat part of the preliminary plat,
the City may waive any conditions that do not apply to the final
plat,
* The developer must complete these conditions before* the City issues a
grading permit or approves the final plat.
t
Seconded by Counciimember Carlson Ayes - all
4
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7
F (V
MEMORANDUM
Action b' C�ounc i l ;
Endorse �..'.
TO: City Manager odifi.e
FROM: Jim Ericson - Planning .Intern
SUBJECT. Conditional Use Permit Review - Nursery School to
LOCATION: 47 Century Avenue South a
APPLICANT: Lutheran Church of Peace
DATE: July 24, 1995
INTRODUCTION
The conditional use permit (CUP) for a nursery school program at Lutheran Church of Peace at
47 Century Avenue South is due for review.
BACKGROUND
On April 26, 1973, the council Originally approved a conditional use permit to allow the nursery
school.
On June 14, 1982, the council approved a conditional use permit revision for this preschool
program. This was to increase the allowable number of students from thirty, as originally
allowed, to forty, subject to:
1. Correction of all Fife safety and building code deficiencies prior to the 1982
school year.
2. If no nuisance conditions exist at the end of three Years, the permit may be
renewed by the city council.
O August 12, 1985, the council renewed the conditional use permit for five years.
On August 13, 1990, the Council renewed the conditional use permit for five years.
CUP DURATION
Section 36- 445(a) states that all CUPs shall be reviewed by the council within One year of the
date of initial approval, unless such review is waived by the Council decision or ordin At
the One -year review, the council may specify an indefinite term or specific term not to exceed
five years.
DISCUSSION
The nursery school continues to operate within the conditions set in the approval.
Staff is not aware of any problems.
RECOMMENDATION
Review the conditional use permit for a nursery school at 47 Century Avenue South again in
five years, unless a problem develops.
je/P:secl -28\LCPeace. Cup
Attachments:
1. Location Map
2. Property Line /Zoning Map
2
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Aotion by Council:
MEMORANDUM
Endorse
TfJ: City Manager
Modified
Rejected=
FROM: Jim Ericson Planning Intern
SUBJECT: Conditional Use Permit Review - Preschool Child -Care Center-
LOCATION: 1194 County Road C East
APPLICANT: Lakeview Lutheran Church
DATE. July 24, 1995
INTRODUCTION
The conditional use permit (CUP)for a preschool child- care center at Lakeview Lutheran
.Church at 1194 County Road C East is due for review. The preschool child -care center
operates in the educational building of the church.
BACKGROUND
The city originally approved the CUP on August 14, 1989, subject to the following conditions:
1. The permit shall be subject to review after one year from the date of approval,
based on the procedures in city code.
2. The owner /operator acquiring all necessary approvals and licenses from the State
of Minnesota to Operate the day -care facility.
3. The day -care center be maintained and operated in such a. manner as to not
create any nuisances for nearby properties .
On August 13, 1990, the council approved the renewal of the conditional use p ermit for five
years.
CUP DURATION
Section 36- 445(a) states that all CUPs shall be reviewed by the council within one year of the
date of initial approval, unless such review is waived by the council decision or ordinance. At
the one -year review, the council may specify an indefinite term or specific term not to exceed
five years.
DISCUSSION
The preschool child -care center continues to operate within the conditions set in the approval.
Staff is not aware of any problems.
RECOMMENDATION
Review the conditional use permit for a preschool child -care center at 1194 County Road C
East again in five years, unless a problem develops.
je /P:sec9\Lakevu.Cup
Attachments:
1. Location Map
2. Property Line /Zoning Map
Attachment 1
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MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand, Associate Planner
SUBJECT: conditional Use Permit Review Hillside Shopping Center
DATE: - August 4, 1995
Action by Co jj .:%
Endorsed.....
.
Modified,
Rej eote
Date
INTRODUCTION
The conditional use permit (CUP) at 1690 North McKnight Road is due for review. The CUP
allows a shopping center. Refer to the .attachments.
BACKGROUND
July 27, 1987: The city council approved the CUP.
July 25, 1988: The city council reviewed the CUP and required review again in two years.
November 28, 1988: The city council amended the CUP to allow restaurants.
July 23, 1990: The city council reviewed the CUP and required review again in five years.
February 14, 1994: The city council amended the sign criteria for the shopping center.
DISCUSSION
The shopping center is complying with the CUP requirements. The city council should review
this permit again in five years.
RECOMMENDATION
Review the conditional use permit for a shopping center at 1690 North McKnight Road again in
five years.
p:secl 31hillside.cup
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Site Plan
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HILLSIDE CENTER
SITE PLAN
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Fm,, 9
MEMO ZJM
To: Michael A. McGuire i tY . Action by Council
C M
From: Bruce K. Anderson, Director Cr tion
Subj : Building Custodian Positions Endorse
Date: July 25, 1995 Modlfie Re
Jecte
For The August 14, 1995, City Council Meeting Date
Introduction
The Maplewood Community Center opened October 1, 1994. Durin g the past nine months we
have experienced tremendous turnover in the Building Maintenance /Custodial Division. There
have been 16 full -time or permanent part -time positions that we have had to refill, due to termina-
tions. The turnover has been due to a myriad of reasons including difficult work, a e lack
p Y
of benefits and sporadic hours. Attached is a memorandum from Community Center Manager
Tom Eastman, which proposes to establish two full -time positions in lieu of three part -time Cus-
todian- positions. The total pay difference to make this adjustment would be $3,595.
Back ound
It has become very clear during the last ten months that it is difficult to retain employees in the
Maintenance Division for $6.79 per hour without benefits. The problem is exacerbated with the
24 hours, seven days per week operation. Our department has modified three Recreation Pro-
gram Assistant positions to full -time status during the past three months, and we have already
seen the benefits of creating a stable and cohesive work force. It is imperative that the Building
Maintenance Division achieve similar stability.
The. pay difference of $3,600 will be accommodated in the 1995 Budget without any transfer, due
to. the shortage of staffing positions that has occurred. It will be necessary to modify the 1996
Budget to reflect the increase in salaries.
Recommendation
It is my recommendation that the City Council eliminate three part -time Custodial positions and
consolidate them to two full -time positions at an entr ate a level of $6.79 per hour, plus
rY pay p � p
benefits. And, furthermore, that the necessary modifications be made in the 1996 Budget Re-
quest.
a
MEMORANDUM
TO: L.Arnuce Anderson, Director of Parks and Recrea
*!
FROM: Tom Eastman, Community Center Manag
RE: BUILDING CUSTODIANS POSITIO
DATE: July 19, 1995
Regarding the discussion this morning about changing three Part Time Regular Building
Custodian positions to two Full Time Building Custodian positions, Paul and I met with Sherrie
and she verified that we could do this.. These positions would eliminate the originally requested
two Full Time Building Maintenance Worker positions.
After we met with Sherrie, we. went to finance and got the attached reports showing the
breakdown of labor costs. Page one is a breakdown of one Part Time Regular position and p a g e
two is a breakdown of one Full Time Regular position. Both positions were figured at $6.79 per
hour which is the entry level pay rate for that position. Based on these reports, the followin g is a
total cost for those positions.
Existing three Part Time positions annual costs $
Proposed two Full Time positions annual costs X
Total pay difference $3095
We feel this is a much more efficient way of solving our maintenance staffing problems because
it. would give us two full time people at a level where we are having cleaning problems. Also
these positions are night shifts and it has been difficult for us to keep part time people in them.
The theory being we would get a much more committed employee by going with full time at
those hours.
The. advantages over the original plan are we can save costs do to the pay range being lower than
Building Maintenance Worker, and they will fit better into to the organizational structure by
answering to individuals that are above .them. It should be added that Sherrie supports this
approach over the original.
The best ease scenario is to make a decision no later than Thursday AM (this week) due to the
effect it has on advertising Part Time positions. Position postings need to be to the newspaper by
Thursday afternoon and although we would need to post the new full time positions inhouse first,
we still need to post some part time positions this week. This decision has a effect on what hours
those part time positions are advertised at.
Please respond as soon as possible. If you need any more information or have questions let me
know.
cc: Paul Schlingman, Building Maintenance Supervisor
FILE NAME: 9.6NEWEMP
LOCATION: P: \FINANCE \123r5w \BUDPERS
DATE: 19- Jul -95 10:57
PREPARED BY: RH /DF
1996 BUDGET
ESTIMATED COST FOR NEW EMPLOYEE
*** �******** � r * * * * * *+� * * *a� * * * * * * * * * * *,� * * ** *,ter * * * *�r� * * * *,► * , r ,,, �
* DATA ENTRY AREA
* Position Title: BLDG CUST
* Department: COMM CTR
* Hourly Payrate: 6.79
* Work Hours/Year: 1248
* Fulltime 1, Parttime 2 1
Overtime Hours/Year:
* Max. Merit Pay
PROJECTED LEAVE HOURS PROJECTED COSTS
Earned Used Amount Account No.
48.46 48.46 Vacation 7 4010 Full -Time es Employee Wa
9
72.35 36.18 Sick Leave 0 4010 Merit Pay
9.60 9.60 Personal 0 4011 Overtime Pav
. 48.00 48.00 Holidays 0 4020 Part-Time Employee Wages
976 4030 Leave Benefits
178.41 142.24 Totals 1,248 4040 Retirement Benefits
1 4050 Insurance Benefits
10 Totals
ASSUMPTIONS
All leave hours earned will be used except sick leave will be 50%.
Maximum amount of merit pay will be paid.
Benefits based on 1996 Budget rates as follows:
0.8056 4030 Leave Benefits
0.1662 4040 Retirement Benefits
0.1405 4050 Insurance Benefits
FILE �-- 96NEWEMP
LOCATION: P: \FINANCE \123r5w \BUDPERS
DATE: 19 -J U 1 -95 11:00
PREPARED BY: RH /DF
1996 BUDGET
ESTIMATED COST FOR NEW EMPLOYEE
� * *�,��� *�,�e�* *ter * * * * * * * *,rr* *ter * * * * * *,► *,� *��,r,- k,� *,�r� *
DATA ENTRY AREA
* Position Title: BLDG CUST
* Department: COMM CTR
Hourly Payrate: 6.79
* Work Hours/Year: 2080
* Fulltime. 1 Parttime 2 1
* Overtime Hours/Year:
Max. Merit Pay
*, kk, kIryF, k, A► 1►* iMiAr* ikAnAnk, k, k, kAkllnlMiAriMAryFAnArylnitiAr *AAA* ,k***i * .
PROJECTED LEAVE HOURS PROJECTED COSTS
Earned Used Amount Account No.
80.76 80.76 Vacation 12 4010 Full -Time Employee Wages
120.58 60.29 Sick Leave 0 4010 Merit Pay
16.00 16.00 Personal 0 4011 Overtime Pav
80.00 80.00 Holidays 0 4020 Part -Time Employee Wages
------ 1 4030 Leave Benefits
297.34 237.05 Totals 2 4040 Retirement Benefits
1 4050 Insurance Benefits
17 Totals
ASS[)MPTIONS
All leave hours earned will be used except sick leave will be 50% .
Maximum amount of merit pay will be paid.
Benefits based on 1996 Budget rates as follows:
0.8056 4030 Leave Benefits
0.1662 4040 Retirement Benefits
0.1405 4050 Insurance Benefits
Agenda No. FSPAW10
AGENDA. REPORT
DATE: August TA995
TO: Mike McGuire
' City Manager
FROM: Shern e Le
Duman Resource Director
SUBJECT: EAP Contract with Medics. - OPTUM
BACKGROUND
Action by coun
Endorsed... „.
Modified.. ,,..
Our current contract for Employee Assistance (EAP) with T.E.A.M. will expire on
September 30, 1995. T.E.A.M. had requested a $3 per employee increase, from $15
to $18 per year. Upon examining the utilization over the past several years, I found
it had decreased significantly over time. Based on the request for a substantial
increase and the decreased utilization, I checked into other EAP providers.
COMPARISON
We surveyed cities of comparable size and Found that the two most frequently used
and highly regarded providers were Medics and HealthEast. Upon reviewing their
programs, I found they offered very comparable services, both of which were an
expansion of services currently o£ferred by T.E.A.M.
There was also a cost difference between the three plans. Medics was significantly
more affordable and provided the same or better services than the other two plans.
During the last contract period, July 1, 1994 to June 30, 1995, we paid T.E.A.M.
$2295. Their proposed increase would have brought their cost to $3312 per year.
HealthEast proposed to charge $2860 per year and Medica will cost us $1980 per
year. Medica already provides this service to Maplewood employees who are covered
by their health insurance plan. They will add our non - Medics enrollees for $22 per
employee per year for full time employees and $11 per employee per year for part
time employees.
The Employee Insurance Committee reviewed the service and cost information and
unanimously recommended that we discontinue our contract with T.E.A.M. and
contract. with Medics OPIUM for EAP services. By contracting with Medics, the
City will save $315 over last year's cost and $1 332 over the proposed increase for this
year.
RECOMMENDATION
I recommend City Council approval of the contract for EAP services as provided by
Medica's OPIUM Program. The contract would be effective 10 -01 -95 for one year,
with annual renewal. (Proposed Agreement Attached)
MEMBER ASSISTANCE PROGRAM
SERVICES AGREEMENT
THIS AGREEMENT, effective October 1, 1995 (the "Effective Date "), is made by and between UHC
Management Company, Inc. ( "UMC ") and City of Maplewood, Minnesota ( "Client Organization ") for purposes of
describing the employee assistance program services UMC will provide to Client Organization and its
"Participants" who are not eligible to receive such services pursuant to UMC's agreement with Medica ( "Plan ").
Client Organization's work location(s) listed in the Work Locations Attachment shall be referred to as the "Work
Location(s) ". For purposes of this Agreement, Client Organization's full -time employees who are not eligible to
receive "MAP Services" pursuant to UMC's agreement with Plan and who work at work locations listed in the
Work Location(s) Attachment shall be referred to as "Full -time Subscriber Participants" and Client Organization's
part -time employees who are not eligible to receive "MAP Services" pursuant to UMC's agreement with Plan and
who work at work locations listed in the Work Location(s) Attachment shall be referred to as "Part -time
Subscriber Participants." Full -time Subscriber Participants and Part -time Subscriber Participants shall be
collectively referred to as "Subscriber Participants ". Subscriber Participants and their family members shall be
referred to as "Participants." For services provided on or after its Effective Date, this Agreement supersedes
and replaces any existing agreements between the parties relating to the same subject matter.
Section 1 - MAP Services. UMC shall offer and provide Participants education, information, problem
assessment, assistance, crisis management and referral for Participants' personal problems relating to issues
including, but not limited to, marital /family relations, financial and /or non - employment related legal issues,
chemical or alcohol dependency, sexual concerns, illness and work related problems ( "MAP Services ").
UMC shall provide MAP Services by masters degree level counselors by telephone, who shall be available 365
days a year, 24 -hours a day, toll -free. If requested by a Participant or Client Organization, or referred by a
telephone counselor, and only in cases deemed clinically appropriate by UMC, UMC shall provide or arrange for
MAP Services to be provided in an in- person session. The number of in- person sessions provided or arranged
for by UMC for each Participant shall not exceed 3 per problem per year. Appointments for in- person sessions
for MAP Services that are canceled by a Participant without at least one working day's notice shall be
considered as one of the sessions permitted to that Participant.
UMC may refer Participants to community resources for additional services, the cost of which shall be the
responsibility of the Participants. UMC shall follow -up with Participants periodically, as determined by UMC to
be clinically appropriate.
UMC shall not be responsible, under any circumstances, for the payment of any medical bills incurred by the
Participant in the course of his or her treatment or for coverage determinations, including eligibility, benefits,
benefits limitations and exclusions.
In the event Client Organization is subject to the Omnibus Transportation Employee Testing Act of 1991 and the
related Department of Transportation regulations ( "DOT Regulations ") and upon request by Client Organization,
UMC shall identify a "Substance Abuse Professional" ( "SAP "), as that term is defined in the DOT Regulations,
and coordinate the services to be provided by the SAP pursuant to the DOT Regulations in accordance with
UMC's guidelines. UMC shall not be financially responsible for the costs of the services provided by the SAP,
any treating providers or any other person providing services in accordance with the DOT Regulations.
Section 2 - Reports. UMC shall furnish Client Organization with UMC's standard statistical reports detailing
usage of MAP Services. Those reports shall not contain any confidential information, including any information
enabling Client Organization to identify individual Participants.
Section 3 - Confidentiality of Participant Information. UMC and Client Organization shall preserve the
confidentiality of information regarding Participants, in accordance with applicable laws. The relationship
between UMC and Participants and all communications made in connection with that relationship shall be
confidential. UMC shall be under no obligation to communicate with Client Organization about any information
UMC obtains in this relationship, even if the communication might be beneficial to Client Organization, unless
City of Maplewood 8 -3 -95
RET1013.AUX
Participant consents, or unless required by applicable law. UMC shall have the right to communicate directly
and privately with Participants as necessary to carry out its obligations under this Agreement.
Section 4 - Fees for UMC Services.
Section 4.1 UMC's Fee. By the twentieth day of the beginning of each contract quarter that this Agreement is
in effect, Client Organization shall pay UMC $5.50 per Full -time Subscriber Participant per quarter ( "FTSP /PQ
Rate) for each Full -time Subscriber Participant eligible to receive MAP Services that quarter and $2.75 per Part -
time Subscriber Participant per quarter ( "PTSP /PQ Rate ") for each Part -time Subscriber Participant eligible to
receive MAP Services that quarter ( "PSP /PQ Payment ").
UMC shall have the right to an increase of the FTSP /PQ and /or the PTSP /PQ Rate on each anniversary of the
Effective Date. UMC shall mail to Client Organization written notice of the amount of any increase at least 60
days prior to the anniversary of the Effective Date. The increase shall become effective on the anniversary of
the Effective Date, unless UMC receives written notice of Client Organization's objection to the increase at least
30 days prior to the anniversary of the Effective Date. In the event of Client Organization's timely objection to
the increase, this Agreement shall terminate on the anniversary of the Effective Date.
UMC reserves the right to open discussions with Client Organization for a pricing adjustment in the event the
utilization rate, which shall be determined monthly by dividing the number of Participants who receive MAP
Services during a month by the number of Subscriber Participants during that month, equals or exceeds 9%
averaged over any 6 month period.
Section 4.2 New Work Location(s). In the event Client Organization wants to add new Work Location(s) to
the Work Locations Attachment, UMC reserves the right to charge a different fee for Participants located at such
new Work Location(s). Client Organization may, at any time, request a fee quote for adding additional sites to
this Agreement. In the event the parties agree in writing to the addition of and the fees for such additional sites,
then UMC shall have 30 days preparation time prior to introducing UMC Services at such location(s).
Section 5 - Hold Harmless and Insurance
Section 5.1 Hold Harmless Agreement. UMC shall defend, hold harmless and indemnify Client Organization
against any and all claims, liabilities, damages or judgments asserted against, imposed upon or incurred by
Client Organization that arises out of the negligence or intentional wrongdoing of UMC. UMC is not liable, nor
does it indemnify Client Organization, for the actions of independent contractors or independent referral
resources. UMC shall require independent contractors who provide MAP Services to agree to be responsible for
any liability incurred by Client Organization as a result of the independent contractors' negligence and intentional
wrongdoing in providing MAP Services.
Client Organization shall defend, hold harmless and indemnify UMC against any and all claims, liabilities,
damages or judgments asserted against, imposed upon or incurred by UMC that arise out of the negligence or
intentional wrongdoing of Client Organization. In the event, at the request of Client Organization, UMC provides
services at Client Organization's facilities, Client Organization agrees to defend, hold harmless and indemnify
UMC against any and all claims, liabilities, damages or judgments asserted against, imposed upon or incurred
by UMC that arise out of such use of Client Organization's facilities.
Section 5.2 Insurance. During the term of this Agreement, UMC shall maintain in effect general and
professional liability insurance with policy limits of $5,000,000.00 per occurrence and aggregate. UMC shall
require that its independent contractors have and maintain general and professional liability insurance with policy
limits of $1,000,000.00 per occurrence and aggregate or such policy limits as are generally available from the
professional liability carriers in a certain geographic area.
City of Maplewood 8 -3 -95
RET1013.AUX 2
Section 6 - Term and Termination.
Section 6.1 Term. The term of this Agreement shall commence on the Effective Date and it shall remain in
effect until terminated as follows:
(1) by either party upon 90 days prior written notice to the other party; provided, however, that the effective
date of such termination shall in no case be earlier than one year from the Effective Date.
(2) by either party, in the event of material breach by the other party, except as provided in Section 6.1(3),
upon 30 days prior written notice to the other party, unless the material breach has been cured before the
end of the 30 days.
(3) by UMC, in the event of Client Organization's failure to pay UMC any amount when due, upon 10 days
written notice to Client Organization.
(4) pursuant to Section 4.1.
Section 6.2 Effect of Termination. In the event this Agreement expires or is terminated, the following shall
apply:
(1) Continued Provision of Services With respect to Participants for whom UMC has arranged for an in- person
session for MAP Services, but who have not had their in- person session as of the effective date of the
termination of this Agreement, UMC shall honor such in- person sessions. Thereafter, UMC shall have no
further responsibility for the arrangement or provision of MAP Services to Participants.
(2) Pre -Paid Fees In the event the effective date of the termination falls within a contract quarter, UMC shall
be under no obligation to refund any pre -paid fees.
Section 7 - Miscellaneous.
Section 7.1 Independent Contractors. The sole relationship between the parties shall be that of independent
contractors.
Section 7.2 Assignment. Neither party may assign any of its rights or obligations under this Agreement to any
other person or entity without the prior written consent of the other party. Client Organization acknowledges that
assignment by UMC of all or any of its rights and responsibilities under this Agreement to any entity controlling,
controlled by or under common control with UMC shall not require Client Organization's prior written consent.
Section 7.3 Entire Agreement. This Agreement contains the entire understanding of the parties and, except
as otherwise provided in Section 4, may be amended only by a written amendment executed by the parties.
The individuals under contract with UMC who provide services to Participant are not authorized to amend this
Agreement or alter UMC's obligations under this Agreement in any way.
Section 7.4 Non - solicitation of Employees, Affiliates, Consultants and Agents. During the term of this
Agreement and for a period of one year following its termination, and, unless otherwise agreed to by UMC,
Client Organization shall not directly or indirectly solicit, employ or engage any employee, affiliate, consultant, or
agent of UMC or any entity that controls, is controlled by or is under common control with UMC(" Related
Company ") for purposes of providing services substantially similar to the services provided by UMC under this
Agreement ; nor shall Client Organization in any other way induce any employee, affiliate, consultant or agent of
UMC or an UMC Related Company to alter his or her relationship with UMC or the UMC Related Company for
purposes of providing services substantially similar to the services provided by UMC under this Agreement.
Section 7.5 Compliance with California Law. In the event Client Organization has Participants located in
California during the term of this Agreement, Client Organization acknowledges that UMC is not licensed
pursuant to the California Knox -Keene Act. In such event, the terms of this Agreement subject to the laws of the
State of California shall be automatically modified to the extent necessary to result in compliance with
California's Knox -Keene EAP Exemption regulations, including, but not limited to the number of MAP Services
provided to a Participant and the pre - payment of any fees.
City of Maplewood 8 -3 -95
RET1013.AUX 3
Section 7.6 - ERISA and COBRA. The MAP Services provided by UMC pursuant to this Agreement may or
may not be subject to the federal Employee Retirement Income Security Act, 29 U.S.C., Section 1001, et seq.
("ERISA") and /or the Consolidated Omnibus Budget Reconciliation Act of 1985, Public Law 99 -272 or any state
continuation laws ("COBRA"). The parties agree that in any event, UMC shall not be identified as, or understood
to be, a Plan Sponsor, Plan Administrator, Administrator, Named Fiduciary or Fiduciary as those terms are used
in ERISA, COBRA or the federal Internal Revenue Code, and UMC does not assume any responsibilities of a
Plan Sponsor, Plan Administrator, Administrator, Named Fiduciary or Fiduciary pursuant to federal laws. UMC
has no responsibility for the preparation or distribution of any Plan Description or Summary Plan Descriptions or
for the provision of any notices or disclosures or for the filing of any returns or reports or information required to
be filed with regard to ERISA, COBRA or the federal Internal Revenue Code. In addition, UMC has no
responsibility to notify Participants of any rights which may exist under COBRA or any rights to elect continuation
of MAP Services.
Section 7.7 Notices. Any notice under this Agreement shall be hand - delivered or sent by pre -paid, first -class
mail to the addresses listed below. The addresses to which notices are sent may be changed by proper notice.
Section 7.8 Governing Lave. This Agreement shall be governed by and construed under the laws of the State
of Minnesota.
Section 7.9 - Dispute Resolution. In the event of an inability to resolve a dispute between the parties, either
party may initiate binding arbitration pursuant to the Commercial Rules of the American Arbitration Association
within one year after the commencement of the dispute. The arbitrator(s) shall have no power to award any
punitive or exemplary damages, to ignore or vary the terms of this Agreement, and shall be bound to apply
controlling law.
THIS AGREEMENT CONTAINS A BINDING ARBITRATION PROVISION THAT MAY BE ENFORCED BY THE
PARTIES.
UHC MANAGEMENT COMPANY, INC. CITY OF MAPLEWOOD, MINNESOTA
P.O. Box 1459 1830 East County Road B
Minneapolis, Minnesota 55440 -1459 Maplewood, Minnesota 55109
By
R. Edward Bergmark
Vice President
Date
1A ... \263\AG RTS \CLT\CITYMAP 1.95
By
Print Name
Print Title
Date
City of Maplewood 8 -3 -95
RET1013.AUX 4
Work Location(s) Attachment
Maplewood, MN
City of Maplewood 8 -3 -95
RET1013.AUX Work Locations - Page 1
AGENDA ITEM F'!/
AGENDA REPORT
Action by Council
TO: City Manager Endorsed,,.
Modif i ed,...r,�.,.��.....
FROM: City Engineer Rejected
- --
------ - - - - -- - - - -- _ -- - ___ --- - -_ - -- - - - _ - -- -- __ _ _ -- - _ _ _------ - - - -__ - - - -__ - __ -_- - -- - -__ - ate--- - - - - -- -- - - - - -- - - - - - -- - - - -- .
SUBJECT: Woodbury Joint Powers Agreement, Project 95 -1 t
DATE: August 8, 1995
The city council has previously ordered a feasibility study to investigate sanitary sewer
service along Century Avenue from Highwood to Linwood. The budget has been
established for. this project.
The attached agreement formalizes the relationship between Maplewood and
Woodbury to perform the study. The agreement indicates that Maplewood and
Woodbury will share the cost of the preliminary cost equally. It goes on to indicate that
Maplewood and Woodbury would hold separate public hearings on the project, and that
if indeed both cities agree and proceed with the project, a future joint powers
agreement would be established to share the actual construction costs. Woodbury has
already authorized this agreement.
It is recommended the city council approve the agreement and authorize the mayor and
city manager to execute the document.
KGH
jC
Attachment
JOINT POWERS AGREEMENT
THIS JOINT POWERS AGREEMENT made and entered into this
da of 1995, b and between the CITY OF
WOODBURY, Washin Count Minnesota, and the CITY OF MAPLEWOOD,
Ramse Count Minnesota.
WHEREAS , the Cit of Woodbur and the Cit of Maplewood,
pursuant to the provisions of Minnesota Statutes §471.59, are
authorized to enter into a to exercise jointl the
g overnmental powers and functions each has 'Individuall and,
WHEREAS, the Cit of Woodbur and the Cit of Maplewood
desire to jointl participate in the preparation of a Preliminar
En Report in order to determine the feasibilit of
providin sanitar sewer service in the area of Centur Avenue and
Courtl Road and Linwood Avenue in their respective Cities.
NOW, THEREFORE, it is hereb a b and between the
parties hereto as follows, to-wit:
1. That the Cit of Woodbur shall re its
Consultin En Bonestroo, Rosene, Anderlik & Associates, to
prepare a Preliminar En Report in order. to determine the
feasibilit of providin sanitar sewer service to the area of
Centur Avenue and Courtl Road and Linwood Avenue in the Cities of
Woodbur and Maplewood.
2. That the Cit of Woodbur and the Cit of Maplewood
shall share e the costs of the preparation of said
Preliminar En Report.
3. That upon completion of the Preliminar En
Report, the Cities of Woodbur and Maplewood will independently
determine whether or not the desire to proceed with the
construction of the proposed public improvement project.
4. In the event th Cities of Woodbur and Maplewood
each decide t proceed with the construction of the proposed public
imp project, supplemental Joint Powers A will be
entered into b and between the two cities.
S. It is a that, except as specificall provided
herein b the execution of this A neither part
relin an ri or powers possessed b it, and neither
part is relieved of an responsibilit dut or obli imposed
.b upon it b or re
IN WITNESS WHEREOF, the parties hereto have caused this
A to be executed b their respective dul authorized
representatives.
Dated:
Dated:
CITY OF WOODBURY
B
B
CITY OF MAPLEWOOD
B
Its Ma
B
Its Administrator
2
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MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand, Associate Planner
SUBJECT: Comprehensive Sign Plan — Health Partners
LOCATION: 2165 White Bear Avenue
DATE: July 14, 1995
INTRODUCTION
Action by Council;
Endoarsed
Modifie
Re j eoted.�..,.
D
Kathy Standing, of Health Partners, is asking for approval of a comprehensive sign plan for 2165
White .Bear Avenue (formerly Group Health). Ms. Standing is requesting this approval because
their proposed directional signs would exceed the sign code requirements. The code allows
exceptions from the code through the comprehensive sign plan review process. The proposed
directional signs are as follows (refer to pages 5-6):
1. Three 18- square -foot street -side signs —o at each curb cut. The code allows two per curb
cut at a maximum size of four square feet each. This code provision applies to signs that
would direct customers onto and from the site (enter and exit signs, for example).
2. One 18- square -foot on -site sign at the main building entrance which lists hours and
identifies the medical services inside. The code allows two such on -site directional signs at
a maximum of 10 square feet each. This code provision applies to signs that would direct
customers to a part of the building once they are on the premises.
The remaining signs proposed meet the code. These signs include the two existing ground
signs, parking signs ( "patient parking "), traffic signs ( "no- parking" and "buckle -up ") and door
graphics with white vinyl cut -out letters. Ms. Standing is not proposing any building- mounted
identification signs.
CODE REQUIREMENT
Section 36 -231 of the sign code states that a comprehensive sign plan may be submitted for
businesses that occupy the entire frontage in one or more block fronts. The code allows
exceptions to the sign code regulations if the sign areas and densities for the plan as a whole are
in conformity with the intent of this article and if such exception results in an improved
relationship between the various parts of the plan.
DISCUSSION
The number of directional signs meet the code. The size, however, exceeds requirements. Staff
feels, that the street -side directional signs along County Road B would be too large. They would,
in essence, look like freestanding business signs. The applicant's sign company, Crosstown
Signs, submitted a smaller alternative design in case th city would not accept the original
request. Refer to page 7. Staff can accept this smaller design since it would not be as
overwhelming as the six- by three -foot sign.
The .18- square -foot on -site directional signs by the building and along White Bear Avenue are
acceptable They would be attractive and would not appear too large in their locations, since
there are no other signs that would be near them.
RECOMMENDATION
Approve the comprehensive sign plan for Health Partners at 2165 White ,Bear Avenue, as
described in the July 14, 1995 memorandum. This approval grants an exception from the code
to a low two 1 o- square -foot street -side directional signs along County Road B, one
18- square -foot street -side directional sign along White Bear Avenue and one 18- square -foot
on -site directional sign near the main building entrance I since:
1. The number of directional signs proposed are fewer than the code would allow.
2. The proposed sign plan is attractive and uniform, resulting in an improved relationship
between the various parts of the sign plan.
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Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Site Plan
4. Proposed Directional Signs
5. Alternative Directional Sign Design (Street -Side Signs)
2
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Community Design Review Board -3-
Minutes of 07 -25 -95
B. Sign Request— HealthPartners
Kate Kovar, the clinic manager at HealthPartners in Maplewood., requested reconsideration of
staff s recommendation on the White Bear Avenue signage. She said much of the arkin is
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to the north of the clinic and cars traveling south on White Bear Avenue frequently miss the
turn -in. She also said clients of the methadone clinic on White Bear Avenue mistake the lot
as a public parking lot and then enter the HealthPartner building.
Boardmember Berggren moved the Community Design Review Board recommend:
Approval of the comprehensive sign plan for HealthPartners at 2165 White Bear Avenue, as
described in the July 14, 1995, memorandum. This approval grants an exce tion from the
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code to allow two 10- square -foot, street -side directional signs on County Road B, an 18-
square -foot, street -side directional sign on White Bear Avenue, and one 18-square-foot on-
site directional sign near the main building entrance since:
1. The number of directional signs proposed are fewer than the code would allow.
2. The proposed sign plan is attractive and uniform, resulting in an improved relationship
between the various parts of the sign plan.
Boardmember Robinson seconded. Ayes –all
4. Building Exterior Remodel— Countryside VW/Saab
C Levin, an architect with Charles Levin Architects, was present re senting
Cou side VW /Saab. Mr. Levin and Secretary Ekstrand discusse ode requirements for
signag Secretary presently Y
Ekstrand said this was not an issue to be c idered resentl b the
board. J Schmelz, president of Countryside VW /Saab, s also present and answered
questions fro the board. Chuck Levin said the color sc a will be light gray walls with blue
9 9 Y
bands.
Boardmember RobinsXmoved the Communiyj'besign Review Board recommend:
A. Approval of plans, date -s ped Ju 30, 1995, for the remodeling of Countryside
VW /Saab, 1180 Highway 3 . p val is subject to the property owner doing the
following:
1. Repeat this review i o years if th ity has not issued a building permit for this
project.
2. Complete t following:
a. I I all refiectorized stop signs at all exits and a ha icap - parking sign for teach
andicap- parking space.
b. Screen any new roof - mounted mechanical equipment that rI be installed. The
screening method and design is subject to CDRB approval. (c requirement)
G -/
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT: Tri- District Community Elementary School
LOCATION: County Road B, east of Cub Foods
DATE: Judy 18, 1995
INTRODUCTION
Project Description
Action by Co o:L1:;
Endors a d,..,,,,,,.M...
Modifi ed„.,,,,„ .
Re J ected..,, -.
date
Pope Associates, Inc., representing the Tri- District Joint Powers Board, is proposing to build an
elementary school. The proposed location for this school is a 28 -acre site on the south side of
County Road B, east of Cub Foods. (See the location and property line maps on pages 9 and 12
and the site plan on page 13.) This school is I a joint project of the Saint Paul, Roseville and North
Saint Paul- Maplewood- Oakdale School Districts.
Requests
To build this school, Pope Associates, the project architects, are asking that Maplewood approve
the following:
1. A change from BC (business commercial) to S (school) and OS (open space) to the
Maplewood Land Use Plan. (See the existing and proposed land use plan maps on pages
10 and 11.)
2. A conditional use permit (CUP) to build the school. The Maplewood City Code requires a
CUP for schools. (Refer to the architect's statement on pages 17 -19.)
3. The design plans, including the site, landscape and building plans. (See the plans on pages
13 -16.)
BACKGROUND
On March 25, 1985, the Maplewood City Council approved a change to the land use plan for this
site. This change was from RH (residential high density) to SC (service commercial).
On February, 25, 1986, the community design review board (CDRB) approved plans, subject to
19 conditions, for Hilltop Shopping center on this site.
On March 10, 1987, the CDRB approved revised plans fora shopping center on this site.
On April 12, 1988, the CDRB approved plans for a different shopping center on this site known
as Rice Street Village.
DiscussioN
Land Use Plan Change and Open Space
Maplewood does not have any specific criteria for approving land use plan changes. Any such
change , should be consistent with the goals and policies of the Maplewood Comprehensive Plan.
The land use plan in the comprehensive plan has eleven overall land use goals for coordinating
overall development in the city. Of these, four apply to this project. They include:
- Preserving significant natural features where practical
- Minimizing land planned for streets
- Preventing premature use, overcrowding or overuse of land
- Integrating developments with open space areas, community facilities and significant natural
features
Maplewood also has 17 general development policies in the land use plan to cant' out the overall
Land use goals. Of these, three specifically apply to this proposal. They include:
The city will not approve new development without providing for adequate public facilities and
services, such as streets, utilities, drainage, parks and open space
Grading and site plans should preserve as many significant natural features as possible
- The city regulates development near or the alteration of natural drainage systems to manage
storm water run -off
The open space committee reviewed this site in 1992. They ranked this site 7th out of the 66
sites they looked at in Maplewood and first out of the two in this neighborhood. The reasons for
the high rating were the wetlands, mature oak trees and oak savanna on the site and the lack of
open . space in the area. Maplewood was negotiating with the property owner about buying the
whole site for open space when the jointschool project focused on this property. Maplewood
then-'stepped back in its negotiations to wait for the results of the school proposal and use.
As proposed, the plan preserves the wetlands and many oak trees on the site. In addition, the
architect's plans for the school and fields do not grade or disturb about the southern 7. acres of
the property. This is the area of most of the significant natural features on the site and is the area
proposed for open space on the land use plan. Cliff Aichinger of the Ramsey - Washington
Waterhed District reviewed the proposed plans. He noted that the contractor should keep the
grading at least 20 feet from the wetlands. The proposed school is consistent with the goals and
policies of the Maplewood Comprehensive Plan.
Conditional Use Permit
The proposed school meets the city's findings of approval for a conditional use permit. Sheet Al
of the project plans (page 13) shows parking for 79 cars in the bus parking area. With these
spaces, there would be parking for 190 cars on the site. The architect noted on sheet Al of the
small (11x17) project plans that with 748 seats in the auditorium, there would be enough parking.
The code requires one parking space for every four seats or 187 parking spaces.
2
Design Approval
Building Design and Exterior Materials
Pope Asociates, the project architects, have designed an attractive building. It will have face
brick, exterior insulated finish system (EIFS), aluminum window and louver systems and metal
coping. (See the drawings on pages. 15 and 16.)
Landscaping
This site provides opportunities to work with goals and policies of the Phalen Watershed Project.
Specifically, the project promotes the preservation of green corridors through the city and to
restore and expand forest cover and diverse native vegetation. As I noted earlier, the proposed
plans keep many of the large oak trees on the site and would not grade much of the south end of
the site.
Fran Kiesling from the Landscape Ecology Project reviewed the proposed landscape plan. The
proposed plantings and plan are not all consistent with the goals of the Phalen Watershed
Project. To carry out the goals of the Phalen Watershed Project, she made several
recommendations. (See her memo starting on page 20.} She recommends using native species
around the wetlands and ponds and near the building as commercial availability allows.
Specifically, Fran recommends replacing the proposed Alpine Currant and the Red Maple with
other plant types. In addition, she recommends having the developer or contractor install and
manage native species near the wetlands will be an important buffer between the turf grasses
and the wetland. The area on the west side of the school and play areas should have native,
bnmown grasses to help protect the wetlands. The applicant should revise the landscape plan for
staff approval to show the approved changes.
RECOMMENDATIONS
A. Adopt the resolution on page 26. This resolution approves a change to the land use plan
from BC (business commercial) to S (school) and OS (open space). This is for the Tri-
District Community Elementary School on the south side of County Road B, east of Cub
Foods. Maplewood bases these changes on the following:
1. The proposed changes would be consistent with the goals and policies of the
Maplewood Comprehensive Plan.
2. It is next to a major collector street and is near two arterial streets.
3. The proposed plans would preserve many significant natural features on the site
including wetlands, ponds and large trees.
4. There would be no traffic from this development on existing residential streets.
B. Adopt the resolution on pages 27 and 28. This resolution approves the conditional use
permit for the Tri- District Community Elementary School on the south side of County Road
B. Maplewood bases this permit on the findings required by the code and subject to the
following conditions:
1. All construction shall follow the plans stamped J.une 30, 1995 as approved by the city.
The applicant shall revise the site plan to move the west softball field at least 20 feet to
the east. (This is to provide at least a 20- foot - setback from the wetland with any type of
disturbance.) The director of community development may approve minor changes.
2. The proposed construction must be started within one year after council approval or the
permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
C. Approve the plans stamped June 30, 1995 for the Tri- District Community Elementary
School. The following conditions shall apply:
1. Repeat this review in two years if the city has not issued a . building permit for this
project.
2. Submit the following for staff approval before the city issues a building permit:
a. A revised site plan showing:
(1) 9.5- foot -wide parking stalls.
(2) The west softball field moved at least 20 feet to the east.
b. A plan showing the design of the trash dumpster and recycling container
enclosure and gate for any of these that would be outside. The enclosure gate
shall be 100% opaque (code requirement). The enclosure must match the
materials and color of the building.
c. A revised landscape plan showing:
(1) Dwarf Bush Honey Suckle or Clove Currant instead of the Alpine Currant,
(2) A mix of tree types around the parking areas that are more salt and heat
resistant than Red Maples.
d. The final construction and engineering plans for the approval of the city engineer.
These plans shall include: grading, utility, drainage, erosion control, tree and
driveway and parking lot plans. The plans shall meet the following conditions:
(1) The erosion control plan shall be consistent with city code.
(2) The tree plan shall show:
(a) Where the developer or contractor will remove, save or replace large trees.
(b) The size, species and location of any trees that the developer will plant
as replacement trees.
(c) All trees that the developer will plant shall be at least 2 1/2 inches in
diameter.
There shall be no tree removal past the approved grading and tree limits.
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(3) All the parking areas and driveways shall have continuous concrete curb and
gutter.
(4) The NURP ponds shall be subject to the approval of the city engineer. The
.developer or owner shall give the city drainage easements for the ponds that
cover all areas to a point one foot above the 100 -year flood level. The applicant
shall be _responsible for getting any needed off -site pond and drainage
easements.
e. A certificate of survey of the property.
f. Place temporary orange safety fencing and signs at the grading limits.
g. Record with Ramsey County all drainage and wetland easements required by the
city. The wetland easements shall. cover the wetlands and any land within twenty feet
surrounding a wetland. These easements shall prohibit any building, mowing, cutting,
filling or dumping within twenty feet of the wetland or within the wetland itself. The
purpose of this easement is to protect the water quality of the wetlands from fertilizer
and to protect the wetland habitat from human encroachment. City staff shall
approve these easements before the developer records them.
3. Complete the following before occupying the building:
a. Set property comer irons.
b. Sod the boulevard.
C. Install reflectorized stop signs at all exits, a handicap - parking sign for each handicap -
parking space and an address on the building.
d. Screen all roof - mounted equipment visible from streets or adjacent property, as code
requires.
e. Construct a trash dumpster and recycling container enclosure as city code requires.
The enclosures must match the materials and color of the building.
f. Install an in- ground sprinkler system for all landscaped areas, except playing fields.
g. Install continuous concrete curbing around all existing and proposed parking and
drive areas (code requirement).
h. Install site lighting, subject to the director of public safety's approval. Lighting shall
not exceed one- foot - candle of light at any residential property line. The contractor
shall shield or aim the lights so the light source is not visible (code, requirement).
Install permanent signs around the edge of the wetland buffer easements. These
signs shall mark the edge of the easements and shall state there shall be no
mowing, vegetation cutting, filling, adding of structures or dumping beyond this point.
j. Install survey monuments along the wetland boundaries.
k. Remove any debris or junk from the wetlands and site.
5
I. Complete all grading for the site drainage and the ponds, complete all public
improvements and meet all city requirements.
4. If any required work is not done, the city may allow temporary occupancy. if:
a. The city determines that the work .is not essential to the public health, safety or
welfare.
b. The city receives a cash escrow or an irrevocable letter of credit for the required
work. The amount shall be 150% of the cost of the unfinished work.
C. The city receives an agreement that will allow the city to complete any unfinished
work.
5. All work shall follow the approved plans. The director of community development may
approve minor changes.
R
CITIZENS' COMMENTS
City staff surveyed the owners of the 22 properties within 350 feet of the proposed school. Of the
four replies, two were for the project, one objected and one had no comment.
For
1. If this area is properly developed, it can add to the neighborhood without raising taxes.
(McCormick - 130 County Road B)
2. It seems like a good use of open land. (Brooksbank - 71 County Road B)
Opposed
1: I am concerned about the agenda of this facility which I feel would be very detrimental to the
area. (Peck - 120 County Road B)
See the letter on page 25 for additional comments.
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 28 acres
Existing land use: Undeveloped
SURROUNDING LAND USES
North: Businesses across County Road B in Little Canada
South: Water Utility property across railroad tracks
West: Schroeder Milk and Cub Foods
East: Hilltop Dental Clinic and Hideaway
PLANNING
Existing Land Use Plan Designation: BC (business commercial)
Proposed Land Use Plan Designation: S (school) and OS (open space)
Zoning: $C (business commercial)
Reasons for the Requests
This proposal needs a land use plan change because:
1. State law does not allow a city to adopt any regulation that conflicts with its comprehensive
plan.
2. A finding required by code for a CUP is that the use conform with the city's comprehensive
plan.
The land use plan shows this site for BC (business commercial) uses, which do not include schools.
7
ORDINANCE REQUIREMENTS
Section 36- 437(3) requires a CUP for schools.
CRITERIA FOR APPROVAL
There are no specific criteria for a land use plan change. Any land use plan change should be
consistent with the goals and policies in the cify's comprehensive plan. Section 36- 442(a) states
that the City Council may approve a CUP, .based on ten standards. (See findings 1 -10 in the
resolution on pages 26 and 27.)
Section -25 -70 of the city code requires that the CDRB make the following findings to approve plans:
1. That the design and location of the proposed development and. its relationship to neighboring,
existing or proposed developments and traffic is such that it will not impair the desirability of
investment or occupation in the neighborhood; that it will not unreasonably interfere with the
use and enjoyment of neighboring, existing or proposed developments; and that is will not
create traffic hazards or congestion.
2. That the design and location of the proposed development is in keeping with the character of
the surrounding neighborhood and is not detrimental to the harmonious, orderly and attractive
development contemplated by this article and the city's comprehensive municipal plan.
3. That the design and location of the proposed development would provide a. desirable
environment for its occupants, as well as for its neighbors, and that it is aesthetically of good
composition, materials, textures and colors.
p:secl8ftrischol.cup
Attachments:
1 Location Map
2. Land Use Plan Map (Existing)
3. Land Use Plan Map (Proposed)
4. Property Line/Zoning Map
5. Proposed Site Plan
6. Proposed Grading Plan
7. Isometric View
8. Building Elevations
9. Architect's letter dated June 27, 1995
10. 7 -10 -95 Memo from Fran Kiesling
11. 7 -10 -95 Letter from Tulgren Properties
12. Land Use Plan Change Resolution
13. Conditional Use Permit Resolution
14. Plans date- stamped June 30,1995 (separate attachment)
Attachment 1
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WESTERN HILLS
NEIGHBORHOOD LAND USE PLAN
SITE PLANNING AREA NUMBER 1
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June 27, 1995 Attachment 9
DESIGN CRITERIA
Tri- District Community School IN 3 019 95
• Conditional Use Application
• Community Design review Board Application
Comprehensive Plan Amendment Application
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's comprehensive plan and Code
of Ordinances.
It is the intent of the Tri- District Joint Powers Board (St. Paul School
Dis tric t.. Rose ville School Dis tric t, and Maple wood /North St. Paul/Oakdale
School District) to construct a 76,000 sq ft. elementary school just south
of County Road B, east of Cub Foods off Rice street. The site is
approximately 28.1 acres total, with an existing wetlands located in the
southwest corner. This project will be constructed in a high quality
manner to blend in with the natural surroundings of the site, as well as
with the Commercial Business district directly to the west.
The materials of the building's exterior will be brick masonry and stucco
of earth tone colors with a minor mix of subdued accent colored bands.
2. The use would not change the existing or planned character of the
surrounding area.
The intent is to construct the school facility and outdoor recreation areas
as far to the north and east portions of the site as possible, in order to
preserve the existing natural wetlands and wooded areas. These beautiful
natural elements will be kept intact and further developed over time with
walking trails for student participation of wooded savannah and natural
wetland habitats.
The possibility of open- space, park hiking trails for the community is a
concept the three school districts would like to eventually address for
future development.
17
1360 Energy Park Drive
Suite 300
St. Paul, Minnesota
55108 -5202
612 642 9200
FAX: 612 6421101
3. The use would not depreciate property values.
The development of a public community` school of grades K -6 will not
diminish existing property values. This existing site has been sitting
vacant for quite some time, and construction of the proposed school
facility will only enhance property values.
4. The use would not involve any activity, process, materials, equipment or
methods of operation that would be dangerous, hazardous, detrimental,
disturbing, or cause a nuisance to any person or property, because of
excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage water run -off, vibration, general unsightliness, electrical
interference or other nuisances.
The educational program of this school facility will not be .detrimental to
the surrounding property owners. All on -site drainage water run -off will
be properly controlled following city, county, state, and federal wetland
regulations.
5. The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or
proposed streets.
This proposed project will have minimal effect on local street traffic.
A dequate measures ha ve been taken to pro vide ingress and egress for the
site at only two locations.
The site access point is a great distance from the Rice Street, County
Road B intersection so as not to create traffic congestion.
6. The use would be served by adequate public facilities and services,
including streets, police and fire protection, drainage structures, water and
sewer systems, schools and parks.
The proposed school facility will be served by available and sufficient local
services of both city and county agencies.
7. The use would not create excessive additional costs for public facilities or
services.
The proposed school project is being funded through special state funds,
therefore not burdening the local community and public services.
18
8. The use would maximize the preservation of and incorporate the site's
natural and scenic features into the development design.
The existing wooded savannahs and natural wetlands of the site have
been intricately designed into the placement of the school facility and
development of the overall site. The scenic beauty of the wetlands and
rolling terrain have been painstakingly preserved for the enjoyment of the
students as well as of the local community.
9. The use would cause minimal adverse environmental effects.
The proposed - educational facility will ha ve minimal, if any adverse effects
on the environment and surrounding properties.
W
Attachment 10
MEMORANDUM
TO: Ken Roberts, Associate. Planner
FROM: Fran Kiesling, Landscape Ecology Project
SUBJECT: Landscaping Plan
PROJECT: Tri- District Community School
DATE: 07/10/95
General, the proposed plans look good concerning landscape concerns. After
reviewing the plans for the Tri- District Community School project I have the
following specific recommendations:
(1) The stormwater design appears to meet the goal of keeping runoff on this site.
Of course, Public Works will review the specifics, but from a review of the utility
and grading plans it appears that ponding and ditching will be adequate. In this
portion of Maplewood there is only a moderate risk of polluting the water - table.
The Minnesota Geological Survey defines moderate as "years to decades for
water -borne contaminants at the land surface to reach the water -table system." If
time and resources allow, Public Works could work with the designers on a non -
traditional parking lot drainage idea, such as directing the water towards the
vegetated islands and having it infiltrate down at those points (K. Haider has these
details.)
(2) From the grading plan it appears that runoff from the ball fields and other turf
areas will be flowing into the wetlands. Consequently, unmown grassed filter
strips or vegetated filter strips are important to use. To be most effective, grass
filter strips need to be 16 to 32 feet Wide. Beyond vegetated filter strips, plant
native species, appropriate to wet areas, around the wetlands. Included with this
memo are species lists of useful plants. Inventory existing wetland vegetation, if
this has not already been done.
(3) The effort to maintain existing oaks and to install new oaks is commendable.
Oak wilt is a problem in this part of the Midwest. As a response, we should ask
for an organized, thought -out maintenance plan. Maplewood is eligible for the oak
Wilt Suppression Program. The DNR completed baseline data collection in the fall
of 1994, so the city could move ahead with registration. There are documented
oak wilt sites in Oakdale and Woodbury. If you review the attached map from the
DNR, there are also locations within the city where oaks are at risk due to
construction activities. It is helpful that construction for this project will occur in
the fall rather than during May and June, peak risk time for oak wilt. I would also
20
recommend that the city double check that the purchased oaks are coming from
trouble -free sources.
(4) Overall, the species selected for the planting design are acceptable. I have
only a few suggestions to make in this area. Alpine currant (gibes a/pinum), is not
.native to this area. It could be replaced . by either Dwarf Bush Honeysuckle
(Diervilla lonicera) or clove currant (Ribes odoratumn 'Crandall') to achieve the same
objectives. D. lonicera is a short shrub that can be mown for management. It is
commonly used in institutional settings, such as the University of Minnesota.
Although taller than D. lonicera, R. odoratum 'Crandall' has wildlife value (berries)
and gives off a pleasant odor. The yew (Taxus spp.) is minimally native to this
area .of Minnesota. The planting design would be strengthened if it specified the
purchase and installation of northern grown or other local genetic stock. The tree
species selected are all intermediately to strongly resistant to salt, except Red
Maple {Acer rubrum) which is salt sensitive, largely because it has shallow roots.
There are locations on the site where Red Maple can be safely used and I think it
will be a beautiful addition to the property. However, I question the use of it
around the 80 car parking lot. Salt will most probably be used to remove snow
and ice from the parking lot during winter. Included with these recommendations
is a list of plants species according to their tolerance for exposure to salt.
(5) Complete plant inventories for the "Areas, 1 -5" to check for the presence of
exotic or invasive species. There should be a vegetation maintenance plan in
place to handle the removal of invasive, aggressive, undesirable plants from the
site. A partial list of invasive plants appears at the back of this memo. More
detailed information is available in the Landscape Classification System Final
Report.
(6) i recommend the creation of a maintenance plan for all public, commercial or
institutional sites. Because of elevated temperatures and limited water availability,
urban microclimates are often hostile to the most adaptive of plants. It is only
logical to acknowledge that some of these specimens will not survive. The cost of
cultural subsidies should be examined up- front, during the \design stage, to help
the city decide if this design is offering a good return on subsidies invested. For
example, what is the estimated annual cost of irrigation for this design? What are
the estimated annual costs of fertilizer or other chemical inputs? What does
mowing cost in labor and fossil fuel? What will replacement vegetation cost?
These are not currently typical design questions, but addressing them now can
avoid unexpected expenditures later. Money should be allocated for maintenance
and replacement. In this site plan, I think the irrigation system is beneficial and
will help mitigate potential future losses.
Thank you for the opportunity to comment on this plan.
21
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SALT TOLERANCE OF SELECT NATIVE TREES (PIRONE ET AL, 1988)
VERY SALT TOLERANT:
INTERMEDIATE TOLERANCE:
INTOLERANT OF EXPOSURE
TO SALT:
black cherry (Prunus serotina)
red cedar (Juniperus virginiana)
red oak (Quercus rubra)
white oak (Quercus albs)
American elm (Ulmus americans)
American basswood (Tilia americans)
hop - hornbeam (Ostrya virginiana)
red maple (Acer rubrum)
shag -bark hickory (Carya ousts)
American beech (Fagus grandifolia)
birch (Betula spp.)
hemlock (Tsuga spp.)
red pine (Pinus resinosa)
speckled alder (Alms spp.)
sugar maple (Acer saccharum)
white pine (Pinus strobus)
23
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24
Attachment 11
TULGREN PROPERTIES
TULGREN SQUARE
502 SECOND STREET
HUDSON, WISCONSIN 54016
715-386 -6044
t 1995
7/10/95
Kenneth Roberts- Associate Planner
City Of Maplewood
1830 B. County Road B
Maplewood, 141. 55109
Dear Kr. Rcberts ,
We are res to the neighborhood survey you sent us regarding
the proposed Tri- District Ccmunity Elementary School on County Road B.
As you may know, we have owned the property on the east side of of
the proposed site for the past 22 years. Our son's corporation, Oakhill
7, Inc. operates the bar knom as the Hideaway on this property.
It seems that most individuals we've taP-ed with about this school
are unaware of our liquor establi shment next door. As far as we !-,now,
constructing a grade school this close to a bar would be unique in
the state. The corner of our building would be approx 200 feet
fran: the - corner of the school building. It seems inconceivable that
a grade school with hundreds of children would be built that close to a large
bar with liquor license
Additionally, we've had preliminary discussions with the city regarding
our plans to build a ball field on our property and ?possible building
expansion �tp
ansion - olans in the near future. our blue prints for the location
of the ball field are clete at this t and permits will be an
for shortly. If the school is api? roved, we would want assurances that
the changed use of that land would not adversely affect our long
established business nor affect our expansion plans. This too would
be in keeping with Pope Associates statement that the school would not
adversely affect the commercial businesses but " vri.11 only enhance
x�roperty values" .
We look forward to working 'with you on our exrx=nsion plans and also
apareciate the o�ortunity to give input on the �aror�osed sc3lool.
Yours truly,
r
PAW, 0
Gregory L pres.,
Oa , c✓ DBA Iiic
25
i
Attachment 12
LAND USE PLAN CHANGE RESOLUTION
WHEREAS, Pope Associates., Inc., applied for a change to the city's land use plan from BC
(business commercial) to S (school) and OS (open space).
WHEREAS, this change applies to the undeveloped property located on the south side of
County Road B, east of Cub Foods.
WHEREAS, the history of this change is as follows:
1. On July 17, 1995, the planning commission held a .public hearing. The city staff published
a hearing notice in the Maplewood Review and sent notices to the surrounding property
owners. The planning commission gave everyone at the hearing a chance to speak and
present written statements. The planning commission recommended that the city council
approve the plan amendments.
2. Can August 14, 1995, the city council discussed the land use plan changes. They
considered reports and recommendations from the planning commission and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
changes for the following reasons:
1. The proposed changes would be consistent with the goals and policies of the Maplewood
Comprehensive Plan.
2. It is next to a major collector street and is near two arterial streets.
3. The proposed plans would preserve many significant natural features on the site including
wetlands, ponds and large trees.
4. There would be no traffic from this development on existing residential streets.
The Maplewood City Council adopted this resolution on August 14, 1995.
26
Attachment 13
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Pope Associates, Inc., is requesting that Maplewood approve a conditional use
permit for a new elementary school.
WHEREAS, this permit applies to the undeveloped property on the south side of County Road B,
east of Cub Foods. The legal description is:
Parcel I All that part of the East 1/2 of the Northwest 1/4 of Section 18, Township 29, Range 22,
lying West of the Minneapolis, Saint Paul and Sault Saint Marie Railway Company right -of -way,
except that part of the Northeast 1/4 of the Northwest 1/4 of Section 1 Township 29, Range 22,
bounded and described as follows: Beginning at the North 1/4 corner of Section 18 running
westerly along the North line of said section 660 feet, more or less, to a point; thence Southerly
650 feet, more a less to a point; thence easterly on a line parallel to the North section line, 433.5
feet more or less to a point in the West right -of -way fence of along said right -of -way 527 feet, more
or less, to a point where the said right -of -way fence intersects the North and South 1/4 section line;
thence northerly along said 1/4 section line 180 feet, more or less, to a point of beginning, and
except the North 233 feet of the West 120 feet of the East 780 feet of the Northeast 1/4 of the
Northwest 1/4, Section 18, Township 29, Range 22, Ramsey County, Minnesota; and
Parcel I: Tract C, Registered Land Survey No. 447, Files of the Registrar of Titles, County of
Ramsey (PIN 18- 29- 22 -21- 0006).
WHEREAS, the history of this conditional use permit is as follows:
1. Can July 17, 1995, the planning commission recommended that the city council approve this
permit.
2. On August 14, 1995, the city council held a public hearing. The city staff published a notice in
the paper and sent notices to the surrounding property owners. The council gave everyone at
the hearing a chance to speak and present written statements. The council also considered
reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the council approve the above- described conditional
use permit based on the building and site plans. The city approves this permit because:
1. The use would be located, designed, maintained, constructed and operated to be in conformity
with the Maplewood's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any
person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical
interference or other nuisances.
27
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would. be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
10. The city council may waive any of the above requirements provided the council determines
that the balancing of public interest between governmental units would be best served by
such a waiver.
Approval is subject to the following conditions:
1. All construction shall follow the plans stamped June 30, 1995 as approved by the city. The
applicant shall revise the site plan to move the west softball field at least 20 feet to the east.
(This is to provide at least a 20 -foot setback from the wetland for any disturbance.) The
director of community development may approve minor changes.
2. The proposed construction must be started within one year after council approval or the
permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
The Maplewood City Council adopted this resolution on August 14, 1995.
28
Planning Commission
Minutes of 07 -17 -95
-3-
co mmission was still ahead of schedule, so Item VI. B. was considered next.
VI. NEW BZ7SINESS
B. Conditional Us rmit -135 Century Avenue North (U�otor Vehicle Sales Lot)
Ken Roberts, associate p ner, presented th aff report and answered questions from the
commission.
Commissioner Martin mod t anni Commission table this item, because the applicant way
not. present, until after the ve is hearing sch led for 7:2 p.m.
Commissioner R�erSrf�ach seconded. des —all
The m9tdn"' passed.
It wavITo w 7:23 p.m. and the commission moved to the scheduled public hearing.
B. 7:20 p.m., Tri- District Community Elementary School (County Road B), Land Use Plan Change (13
to S and OS) and Conditional Use Permit
Ken Roberts, associate planner, presented the staff report. When asked about the proximity of thc:
Hideaway (a liquor establishment), Mr. Roberts said there were rules about the placement of liquor
facilities in relation to schools and churches but not vice versa. He also stated there would be a 6-
foot chain link fence and additional landscaping along the border of the two properties. Paul
Holmes, representing Pope Associates, was present and answered questions from the commissio
Mr. Holmes said this site was chosen because it was one of the very few sites that was large
enough, convenient to all three districts, and accessible from arterial routes for bus traffic. He also
said it had natural features that were desirable for part of the school program.
Co mmissioner Martin expressed concern about safety of the school children in relation to the
closeness of the school to a bar. Mr. Holmes said they had done everything they could to create
physical separation. Barriers include a change in elevation of 7 or 8 feet between the finished floor
elevation and an existing berm that will be planted with coniferous plantings on the top and along
the side, in addition to the fence. Acting Chairperson Fischer asked for comments from the public.
Tom Peck, 120 East County Road B, said he had read the school would be multi- cultural /multi-
generational and could be open 24 hours a day. Mr. Holmes said the school was planned so that it
would not be limited to a traditional K -6 school program, but would be available for community
activity also. There were no further comments so the public hearing wa closed. Commissioner
Martin said she did not agree that this development would minimize any adverse effects on
surrounding properties.
Commissioner Thompson moved the Planning Commission suspend the rules and ask the applicant
to address the issue of the school being built near a bar.
Commissioner Rossbach seconded. Ayes —all
The motion passed.
Patrick Quinn, executive director of planning and maintenance for St. Paul Public Schools, said
there were few sites that would provide the 15 - 20 acres needed for a school. He said they were
comfortable with the physical and visual separations as planned. In response to a question from
Planning Commission
Minutes of 07 -17 -95
me
Secretary Coleman about school transportation, Mr. Quinn said all students will either be bussed or
brought by a parent — there will be no walkers to the school.
Commissioner Rossbach moved the Planning Commission recommend:
A. Adoption of the resolution which approves a change to the land use plan from BC (business
commercial) to S (school) and OS (open Space). This is for the Tri= District Community
Elementary School on the south side of County Road B, east of Cub Foods. Maplewood bases
these changes on the following:
1 The proposed changes would be consistent with the goals and policies of the Maplewood
Comprehensive Plan.
2. It is next to a major collector street and is near two arterial streets.
3. This development will minimize any adverse effects on surrounding properties:
4. The proposed plans would preserve many significant natural features on the site, including
wetlands, ponds and large trees.
5. There would be no traffic from this development on existing residential streets.
B. Adoption of the resolution which approves the conditional use permit for the Tri District
Community Elementary School on the south side of County Road B. Maplewood bases this
.permit on the findings required by the code and subject to the following conditions:
1. All construction shall follow the plans stamped June 30, 1995, as approved by the city. The
applicant shall revise the site plan to move the west softball field at least 20 feet to the east.
(This is to provide at least a 20- foot- setback from the wetland with any type of disturbance.)
The director of community development may approve minor changes.
2. The proposed construction must be started within one year after council approval or the
permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit in one year.
Commissioner Kopesky seconded.
Ayes — Fischer, Rossbach, Kopesky, Frost,
Thompson
Nays — Martin, Pearson
The motion passed.
BUSINESS
Continuation of:
B. Conditional Use Permit -135
North (Used Motor Vehicle Sales Lot)
(The staff was given by Mr. Roberts earlier in the m ) Mr. Don Roemer, 6080
Bi od Road in Woodbury (the applicant), said he had no pro with the staff
Community Design Review Board -4-
Minutes of 07 -25 -95
Get approval for all site /security lights from the director of public safety. °r
Green all lights to comply with code requirements.
3. If any requ� work is not done, the city may require a cash e w or an irrevocable
letter of credit ompletion of the required work. The nt shall be 150 % of the
cost of the unfinishe ork.
4. This approval does not inclDd# the signs.
5. All work shall follow the approv ns. The director of community development may
approve minor changes.
B. The trash dumpster s ening requirement is wa d as Fong as the dumpsters remain
hidden between dings. If they are moved into vi the property owner must install
enclosures, ject to the approval of the city staff.
Boa
yKember Robinson clarified that signage was not being"'*aQnsidered in this review.
/ Boardmember Berggren seconded. Ayes -all
D. Building Proposal —Tri- District School
Paul Holmes of Pope Associates (architects), principal in charge for the Tri - District school,
was present and answered questions from the board. M Holmes said they were not
planning to sprinkle the ball field and soccer field areas —only the sodded areas and the
plantings around the school and parking lot.
Boardmember Robinson moved the Community Design Review Board recommend:
C. Approval of the plans stamped June 30, 1995 for the Tri- District Community Elementary
School. The following conditions shall apply:
1. Repeat this review in two years if the city has not issued a building permit for this
project.
2. Submit the following for staff approval before the city issues a building permit:
a. A revised site plan showing:
(1) 9.5- foot -wide parking stalls
(2) The west softball field moved at least 20 feet to the east.
b. A plan showing the design of the trash dumpster and recycling container
enclosure and gate for any of these that would be outside. The enclosure gate
shall be 100% opaque (code requirement). The enclosure must match the
materials and color of the building.
c. A revised landscape plan showing:
Community Design Review Board .5.
Minutes of 07 -25 -95
(1) Dwarf Bush Honey Suckle or Clove Currant instead of the Alpine Currant
(2) A mix of tree types around the parking areas that are more salt and heat
resistant than Red Maples.
d. The final construction and engineering plans for the approval of the city engineer.
These plans shall include: grading, :utility, drainage, erosion control, tree and
driveway and parking lot plans. The plans shall meet the following conditions:
(1) The erosion control plan shall be consistent with city code.
(2) The tree plan shall show:
(a) Where the developer or contractor will remove, save or replace large trees.
(b) The size, species and location of any trees that the developer will plant
as replacement trees.
(c) All trees that the developer will plant shall be at least 2 1/2 inches in
diameter.
There shall be no tree removal past the approved grading and tree limits.
(3). All the parking areas and driveways shall have continuous concrete curb
and gutter.
(4) The NURP ponds shall be subject to the approval of the city engineer. The
developer or owner shall give the city drainage easements for the ponds that
cover all areas to a point one foot above the 100 -year flood level. The
applicant shall be responsible for getting any needed off -site pond and
drainage easements.
e. A certificate of survey of the property.
f. Place temporary orange safety fencing and signs at the grading limits.
g. Record with Ramsey County all drainage and wetland easements required by the
city. The wetland easements shall cover the wetlands and any land within twenty
feet surrounding a wetland. These easements shall prohibit any building,
mowing, cutting, filling or dumping within twenty feet of the wetland or within the
wetland itself. The purpose of this easement is to protect the water quality of the
wetlands from fertilizer and to protect the wetland habitat from human
encroachment. City .staff shall approve these easements before the developer
records them.
3. Complete the following before occupying the building:
a. Set property comer irons.
Community Design Review Board -6-
Minutes of 07 -25 -95
b. Sod the boulevard.
c. Install reflectorized stop signs at all exits, a handicap- parking sign for each
handicap - parking space and an address on the building.
d. Screen all roof- mounted equipment visible from streets or adjacent property, as
code requires.
e. Construct a trash dumpster and recycling container enclosure as city code
requires. The enclosures must match the materials and color of the building.
f. Install an in- ground sprinkler system for all landscaped areas, except playing
fields.
g. Install continuous concrete curbing around all existing and proposed parking and
drive areas (code requirement).
h. Install site lighting, subject to the director of public safety's approval. Lighting
shall not exceed one - foot - candle of light at any residential .property line. The
contractor shall shield or aim the lights so the light source is not visible (code
requirement).
i. Install permanent signs around the edge of the wetland buffer easements. These
signs shall mark the edge of the easements and shall state there shall be no
mowing, vegetation cutting, filling, adding of structures or dumping beyond this
point.
j. Install survey monuments along the wetland boundaries.
k. Remove any debris or junk from the wetlands and site.
i. Complete all grading for the site drainage and the ponds, complete all public
improvements and meet all city requirements.
4. If any required work is not done, the city may allow temporary occupancy if:
a. The city determines that the work is not essential to the public health, safety or
welfare.
b. The city receives a cash escrow or an irrevocable Fetter of credit for the required
work. The amount shall be 150% of the cost of the unfinished work.
c. The city receives an agreement that will allow the city to complete any unfinished
work.
5. All work shall follow the approved plans. The director of community development
may approve minor changes.
Boardmember Berggren seconded. Ayes —all
Cam - a.
INTRODUCTION
Mr. and Mrs. Frank Heintz are requesting that the city vacate the Keuffner Place right -of -way
west of Arcade Street. In 1959, the city approved a vacation for part of Keuffner Place. In
1961, the city approved vacation of the entire street, from the vacated Greenbrier Street to
Parkway Drive. Mr. and Mrs. Heintz are requesting this re- vacation because of ambiguous
wording contained in the 1961 vacation (Document # 1546157). Refer to the maps on pages 2
and 3 and the letter on page 4.
DISCUSSION
Maplewood has no plans to build Keuffner Place. The city already approved vacating all of the
street from Greenbrier Street to Parkway Drive. This vacation request is to clarify the past city
actions.
RECOMMENDATION
Adopt the resolution on page 5. This resolution vacates that part of Keuffner Place west of the
westerly Arcade Street right -Of -way. The city should vacate this street right -of -way because:
1. It is in the public interest.
2. The city has no plans to build a street in this location.
3. The adjacent properties have street access.
4. The city vacated this street in 1961.
je/p:secl 7\Keuffner.vac
Attachments:
1. Location Map
2. Property Line Map
3. Letter from John Gerten
4. Street Vacation Resolution
MEMORANDUM
action b •
y Council:
i 1.
TO:
City Manager
Endorsed..,.,.
FROM:
Jim Ericson, Planning Intern
Modifie
SUBJECT:
Street Right-of-Way Vacation
Rejected...
LOCATION:
Keuffner Place, west of Arcade Street
Date
OWNERS:
Frank W. Heintz, Jr. and Rita Heintz
DATE:
July 7, 1995
INTRODUCTION
Mr. and Mrs. Frank Heintz are requesting that the city vacate the Keuffner Place right -of -way
west of Arcade Street. In 1959, the city approved a vacation for part of Keuffner Place. In
1961, the city approved vacation of the entire street, from the vacated Greenbrier Street to
Parkway Drive. Mr. and Mrs. Heintz are requesting this re- vacation because of ambiguous
wording contained in the 1961 vacation (Document # 1546157). Refer to the maps on pages 2
and 3 and the letter on page 4.
DISCUSSION
Maplewood has no plans to build Keuffner Place. The city already approved vacating all of the
street from Greenbrier Street to Parkway Drive. This vacation request is to clarify the past city
actions.
RECOMMENDATION
Adopt the resolution on page 5. This resolution vacates that part of Keuffner Place west of the
westerly Arcade Street right -Of -way. The city should vacate this street right -of -way because:
1. It is in the public interest.
2. The city has no plans to build a street in this location.
3. The adjacent properties have street access.
4. The city vacated this street in 1961.
je/p:secl 7\Keuffner.vac
Attachments:
1. Location Map
2. Property Line Map
3. Letter from John Gerten
4. Street Vacation Resolution
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ATTACHMENT 3
GERTEN & VAN VALKENBURG,P.A.
ATTORNEYS AT LAW
303 EAST LITTLE CANADA ROAD
.ST. PAUL, MINNESOTA 55117-1331
JOHN F.-GERTEN FAX: ( 612) 484-6174
TAMARA J. GERTEN
JOHN P. VAN VALKENBURG TELEPHONE: (612) 484-7000
June 29, 1995
Cit of Maplewood
1830 Ea st Count Road B
Maplewood, MN 55109
RE: Mr. & Mrs. Frank Heintz Application to confirm
V acation of a portion of Kueffner Place
Our File No 93184
Dear Maplewood Offices:
RETIRED
ALBERT O. PALM
Enclosed are an application for Vacation of the portion of Kueffner
Place l between lots 7 and 8, Forest Hei our check in the
amount of $87.00 for the re fee, and a cop of Mr. Ekstrand's
letter of Ma 25, 1994, and the ownership report.
As indicated in m prior corr to y our office, I feel that
t he Cit intended to vacate this street in Jul of 1961 as there
had been an earlier vacation of - the portion of Kuef f ner Place l
between lots 8 and 9 in 1959.
Please start the process to clarif the vacation proceedin
Ver trul y ours,
e
GERTEN &,VAN VAL URG,-P.A.
Z John F. Gerten
JFG/mmm
'Enclosures
cc: Frank Heintz
30 lqg�
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ATTACHMENT 4
VACATION RESOLUTION
WHEREAS, Frank and Rita Heintz have applied for the vacation of the following described
street:
All of Keuffner Place west of the westerly Arcade Street right -of -way.
WHEREAS, the history of this vacation is as follows:
1. The City originally vacated this street in 1959 and 1961 (Document Numbers 1500981 and
1546157).
2.. A majority of the property owners abutting this street signed a petition in favor of this
vacation.
.3. The Planning Commission discussed this vacation on July 17, 1995. They recommended
that the City Council approve this vacation.
4. The City Council held a public hearing on , 1995. City staff published a notice
in the Maplewood Review and sent notices to the abutting property owners as required by
law. The Council gave everyone at the hearing a chance to speak and present written
statements. The Council also considered reports and recommendations from the City staff
and. Planning Commission.
WHEREAS, after the vacation is approved, public interest in the property will accrue to the
following abutting properties:
Lots 7 and 8, Forest Heights Addition.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described
vacation for the following reasons:
1. It is in the public interest.
2. The City has no plans to build a street in this location.
3. The adjacent properties have street access.
4. The City vacated parts of this street in 1959 and 1961.
The Maplewood City Council adopted this resolution on 9 1995.
0
Planning Commission
Minutes of 07 -17 -95
-2-
ould need four - fifth's vote of the city council according to open space rules. Commissi
Ro ach felt granting this requ was not a good precedent to set.
Commissio Martin moved the Planning Commission recommend:
A. Deny the propos land use plan change from OS (opensee) to R -1 (single dwellings) for Mir,
Kennedy. The city s uld not make this change beca
1. The proposed change w d not be consi nt with the goals and policies of the Maplewood
Comprehensive Plan.
.2. Having a single dwelling on -ow open space. would inconsistent with the purpOS ;E,
of the city buying open s ce.
B. Deny the lot divisi 4 proposed by Mr. Kennedy the property south of 3095 McKnight
Road.
Commissio,pefPearson seconded. Ayes —all
The�tion passed.
0
Sinc was not 7:20 p.m., the time scheduled for the next public hearing, the commis 'on moved to Item
V.A.
V1. NEW BUSINESS
1
A. Street Right -of -Way Vacation- Keuffner Place, West of Arcade Street (Heintz)
Ken Roberts, associate planner, presented the staff report. Mr. and Mrs. Frank Heintz, the
applicants, were present but had no comment on the staff report.
Commissioner Frost moved the Planning Commission recommend the city council adopt the
resolution which vacates that part of Keuffner Place west of the westerly Arcade Street right- of -wc;
The city should vacate this street right -of -way because:
1. It is in the public interest.
2. The city has no plans to build a street in this location
3. The adjacent properties have street access.
4. The city vacates this street in 1961.
Commissioner Martin seconded. Ayes —all
The motion passed.
of 7:20 p.m. so the commission moved to Item IX.
rX. STAFF PRES
Ken Roberts, associate pla , nnounced t Sigmundik had resigned from the planning
com mission, effectiv ediately, because of personal an mitments. The position will
be advertise
cor tr 3
MEMORANDUM
TO:
FROM:
SUBJECT:
LOCATION:
APPLICANT:
DATE:
City Manager
Ken Roberts, Associate Planner
Used Motor Vehicle Sales Lot
135 Century Avenue North
Don Roemer
July 24, 1995
A by Council
Modifie
�e�ec�te
Tat
INTRODUCTION
Project Description
Mr. Donald Roemer proposes to open a used motor vehicle sales lot. This lot would be on the site of
former Amoco Station at 135 Century Avenue North. (See the maps on pages 6 and 7.) Mr. Roemer
wants to have up to 45 vehicles on the site. He is not proposing any changes to the buildings or any
vehicle repairs or fuel sales on the site. He would do these activities across Century Avenue at the
Sinclair Station that he owns. (See his statements on page 8 -10.)
Requests
Mr. Roemer is requesting that the City Council approve:
1. A conditional use permit (CUP) for a used motor - vehicle sales lot.
2. The site plan.
BACKGROUND
Amoco closed the station in May 1988, removed the fuel tanks in June 1990, and has kept the station
closed since then.
DISCUSSION
As .proposed, the used vehicle sales lot would be compatible with the adjacent properties, including Merit
Chevrolet. Mr. Roemer will not have any fuel sales or do any mechanical repairs on the site. Opening the
building and cleaning up the site should make the comer look better. MnDOT is requiring that the owner or
operator close the north driveway (nearest Brookview Drive) on Century Avenue.
RECOMMENDATIONS
A. Adopt the resolution on page 11. This resolution approves a conditional use permit for a used motor -
vehicle sales lot at 135 Century Avenue North. Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the City. The Director of Community
Development may approve ' changes.
2. The City Council shall review this permit in one year.
3. If there is not enough parking, the operator or property owner shall reduce the number of
vehicles for sale on the site.
4. The operator shall not allow parking on Century Avenue or on Brookview Drive.
•5. The operator shall keep the weeds and grass cut.
66 The hours of operation shall be Monday- Saturday; 9 am - 8 pm. There shall be no vehicle sales
on Sunday. (State Law)
70 The maximum number of vehicles on the site (including sales, employees and customers) shall
be 45.
8. The owner and the operator shall not have fuel sales or do any mechanical repairs on the site.
9. The operator shall get a license for the sale of used vehicles.
10. The owner or operator shall provide exterior security lighting around the vehicle sales area. All
security Fighting shall be directed or shielded so it does not cause any undue glare on adjacent
properties or streets.
11. The owner or operator shall install stop signs at each driveway and a handicapped parking
space and sign on the site.
12. External noises shall be unobtrusive on adjacent properties. Noises shall not exceed 50
decibels (normal conversation level) on adjacent properties.
13. The owner or operator shall only park vehicles on bituminous areas. There shall be no vehicle
parking on the grass, boulevards or drive aisles.
14. The owner or operator shall remove the weeds and patch the holes in the parking lot. They also
shall stripe all parking spaces to meet city standards.
15. There shall be no exterior storage of inoperable vehicles or parts of vehicles on the site.
16. Any building remodeling shall be subject to the approval of the building official and the fire
marshal.
This approval does not include signs.
B. Approve the site plan on page 7 of the July 24, 1995 staff report. The applicant shall:
1. Repeat this review in two years if the use has not started.
2. The owner or operator must complete the following before selling vehicles from this site:
a. Install site - security lights, stop signs and the handicapped parking signs.
b. Remove the weeds, patch the holes and stripe the parking spaces in the parking lot.
Submit a striping plan to the City staff for their approval.
c. Close -the north driveway (nearest to Brookview Drive) on Century Avenue. Get the
necessary permits from MnDOT.
2
CITIZEN COMMENTS
Staff surveyed the owners of the 15 properties within 350 feet of the site. We received six replies.
Three replies were for the proposal and three were against.
For
1. 1 guess it would be better than other things. Maybe they'd clean up the grass, but at their station
across the street, we have called the Woodbury Police for loud music in cars hanging around there.
We couldn't have that and] think they'd have to have. an early closing because of noises. Also I
wonder how much vandalism it would attract since we are pretty good. I'd like them to fence it in from
our property. Thank you for asking us. (Nelson - Brookview Apartments)
2. It fits in with the new car sales just north of the location, the empty lot is an eyesore. (Owner - 2701
Mayer Lane)
3. Already commercial property and is next door to existing car sales. (Bartlett - 2709 Mayer Lane)
Against .
1. We feel this would reduce the value of the surrounding property and detract from the ambiance of the
neighborhood. Would recommend - a gas station or fast food restaurant that provides a service to the
neighborhood. (Manager - Country Inn, Woodbury)
2. Traffic problems and negative to the neighborhood. Use it as is - office space or something quiet.
(Lexington Investment Co. - owners of Century Ridge Apartments, 89 Century Avenue)
3. 1 object to this proposal because Merit Chevrolet sells used motor vehicles and Century Avenue does
not need another used auto lot. It would detract rather than add to the social and economic value of
the neighborhood. Many more suitable uses could be found such as, but not limited to, a coffee shop
combined with a bagel shop or similar operation. Amenities which add to the community would
certainly be our choice. Thank you for the opportunity to express our opinion. (Gerald Stillman - S & S
Real Estate Investment Co.)
REFERENCE INFORMATION
SITE DESCRIPTION
Property size: 25,350 square feet (0.58 acres)
Existing land use: Closed fuel station
SURROUNDING LAND USES
North: Merit Chevrolet across Brookview Drive
East: Green Mill Restaurant and a Sinclair Fuel Station across Century Avenue
South: Brookview Manor and Century Ridge Apartments
West: Brookview Manor Apartments and single dwellings on Brookview Drive
PLANNING
Land Use Plan designation: BC (business commercial)
Zoning: BC (business commercial)
Ordinance requirements:
Section 36- 151(b)(5) requires a conditional use permit (CUP) for a used car lot....
Criteria for CUP Approval:
Section 36- 442(a) states the City Council must base their approval of a CUP on the nine standards.
listed these standards in the resolution on page 11.
kr /p:1- 28 /135cntry.mem
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. Site Plan
4. Applicant's .Statements
5. Conditional Use Permit Resolution
4
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Attachment 4
GLENN DREHER/DON ROEMER
6289 WOODBINE COURT
WOODBURY, MN 55125
(612) 739 -5688
May 19, 1995
City of Maplewood
1830 E. County Road
Maplewood, Minnesota 55109
R ,: Conditional Use Permit Application
Applicants: Don Roemer /Glen Dreher
Dear Sir /Madam:
INTENDED USE OF PROPERTY
The undersigned are applicants for a Conditional Use Permit to operate a used -car lot at 135
North. Century, Maplewood, Minnesota. The property is the former sight of a Amoco Service
Station which closed approximately five to six years ago. Since the station closed, the
property has been fenced to prevent vandalism, however, the building is in need of paint, and
greeds and debris have accumulated on the sight for the past several years.
The City's criteria for approval of a Conditional Use Permit, as outlined in its application, are
individually addressed as follows:
1. The use would be located at 135 Century Avenue and designed, maintained,
constructed and operated as a used car lot and would be in conformity with the
City's comprehensive plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding
area.
3. The use would not depreciate property values but would benefit the community
by paying taxes, by eliminating an unsightly closed up business, be creating a
convenience to the community and may even bring other related businesses to
the area.
4. The use would involve normal business activities of a used -car lot but would not
intentionally involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing, or cause
a nuisance to any person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage water run -off, vibration,
general unsightliness, electrical interference or other nuisances.
0
City of Maplewood
May 19, 1995
Page Two
5. The use would generate only minimal vehicular traffic on local streets and
would not create traffic congestion or unsafe access on existing or proposed
streets.
6. The use would be served by adequate public facilities and services, including
streets, police and fire protection, drainage structures and water and sewer
systems.
7. The use would not create excessive additional costs for public facilities or
services.
8. The use would maximize the site's features by turning an abandoned piece of
property and boarded -up building into a useful, reputable business.
9. The use would cause m'mimal adverse environmental effects, if any.
10. The use would be in the best interest of th public.
DON ROEMER
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Attachment 5
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, Donald Roemer applied for a conditional use permit to open a used motor vehicle sales
lot.
is:
WHEREAS, this permit applies to the property at 135 Century Avenue North. The legal description
Northeasterly triangular part being 70 feet on northerly line and 199.88 feet of easterly Line of Lot
27 and subject to Highway easements, Lots 28 and 29, Block 6, Brower Park, Ramsey County
(PIN 01- 28 -22 -11 -0021)
WHEREAS, the history of this conditional use permit is as follows:
1. On July 17, 1995, the Planning Commission recommended that the City Council approve this
permit.
2. On August 14, 1995, the City Council held a public hearing. City staff published a notice in the
paper and sent notices to the surrounding property owners. The Council gave everyone at the
hearing a chance to speak and present written statements. The Council also considered reports
and recommendations of the City staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described
conditional use permit, because:
1. The use would be located, designed, maintained, constructed and operated to be in conformity
with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
39 The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person
or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run -Off, vibration, general unsightliness, electrical interference or other
nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create
traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police
and fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
11
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the City. The Director of Community
Development may approve minor changes.
2. The City Council shall review this permit in one year.
3. If there is not enough parking, the operator or property owner shall reduce the number of
vehicles for sale on the site.
4. The operator shall not allow parking on Century Avenue or on Brookview Drive.
5. The operator shall keep the weeds and tall grass cut.
6. The hours of operation shall be Monday- Saturday; 9 am - 8 pm. There shall be no vehicle
sales on Sunday. (State Law)
7. The maximum number of vehicles on the site (including sales, employees and customers)
shall be 45.
8. The owner and the operator shall not have fuel sales or do any mechanical repairs on the
site.
9. The operator shall get a license for the sale of used vehicles.
10. The owner or operator shall provide exterior security lighting around the vehicle sales area. All
security lighting shall be directed or shielded so it does not cause any undue glare on adjacent
properties or streets.
11. The owner or operator shall install stop signs at each driveway and a handicapped parking
space and sign on the site.
12. External noises shall be unobtrusive on adjacent properties. Noises shall not exceed 50
decibels (normal conversation level) on adjacent properties.
13. The owner or operator shall only park vehicles on bituminous areas. There shall be no vehicle
parking on the grass, boulevards or drive aisles.
14, The owner or operator shall remove the weeds and patch the holes in the parking lot. They
also shall stripe all parking spaces to meet city standards.
15. There shall be no exterior storage of inoperable vehicles or parts of vehicles on the site.
16. Any building remodeling shall be subject to the approval of the building official and the fire
marshal.
This approval does not include signs.
The Maplewood City Council adopted this resolution on August , 1995.
12
Planning Commission -3-
Minutes of 07 -17 -95
The commission was still ahead of schedule, so Item Vi. B. was considered next.
VI. NEW BUSINESS
B. Conditional Use Permit -135 Century Avenue North (Used Motor Vehicle Sales Lot)
Ken .Roberts, associate planner, presented the staff report and answered questions from the
commission.
Commissioner Martin moved the Planning Commission table this item, because the applicant was
not present, until after the public hearing scheduled for 7:20 p.m.
Commissioner Rossbacn seconded. Ayes —ail
The motion passed.
VI. NEW BUSINESS
Continuation of:
B. Conditional Use Permit -135 Century Avenue North (Used Motor Vehicle Sales Lot)
(The staff report was given by Mr. Roberts earlier in the meeting.) Mr. Don Roemer, 6080
Birchwood Road in Woodbury (the applicant), said he had no problems with the staff
recommendations. Mr. Roberts answered questions from the commission. Commissioners
Rossbach and Martin were concerned with the driveway locations and traffic in the area.
Commissioner Martin moved the Planning Commission recommend:
A. Adoption of the resolution which approves a conditional use permit for a used. motor - vehicle
sales lot at 135 Century Avenue North. Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the City. The Director of Community
Development may approve minor changes.
2. The City Council shall review this permit in one year.
3. If there is not enough parking, the operator or property owner shall reduce the number of
vehicles for sale on the site.
4. The operator shall not allow parking on Century Avenue or on Brookview Drive.
5. The operator shall keep the weeds and grass cut.
6. The hours of operation shall be Monday- Saturday; 9 am - 8 pm. There shall be no vehicle
sales on Sunday. (State Law)
7. The maximum number of vehicles on the site (including sales, employees and customers)
shall be 45.
Planning Commission
Minutes of 07 -17-95
8. The owner and the operator shall not have fuel sales or do any mechanical repairs on the
site.
9. The operator shall get a license for the sale of used vehicles.
10. The owner or operator shall provide exterior security lighting around the vehicle sales are El.
All security lighting shall be directed or shielded so it does not cause any undue glare on
adjacent properties or streets.
11 The owner or operator shall install stop signs at each driveway and a handicapped parking
spade and sign on the site.
12. External noises shall be unobtrusive on adjacent properties. Noises shall not exceed 50
decibels (normal conversation level) on adjacent properties.
13. The owner or operator shall only park vehicles on bituminous areas. There shall be no
vehicle parking on the .g.rass, boulevards or drive aisles.
14. The owner or operator shall remove the weeds and patch the holes in the parking lot. They
also shall stripe all parking spaces to meet city standards.
15. There shall be no exterior storage of inoperable vehicles or parts of vehicles on the site.
16. Any building remodeling shall be subject to the approval of the building official and the fire
marshal.
This approval does not include signs.
B. Approval of the site plan on page 7 of the July 10, 1995 staff report. The applicant shall:
1. Repeat this review in two years if the use has not started.
2. The following must be completed before selling vehicles from this site:
a. Install site- security lights, stop signs and the handicapped parking signs.
b. Stripe the parking spaces (code requirement). Submit a striping plan to the city staff
for their approval.
c. Have the appropriate agencies review the existing driveways from the site. If
necessary, get a driveway permit from Mn/DOT.
Commissioner Rossbach seconded. Ayes --all
The motion passed.
G -I
Actlon by Council.:
]Endorse -�
Modified
TO City Manager HeJeated --
FROM: Ken Roberts, Associate Planner Date
SUBJECT: Street Vacation and Preliminary Plat Time Extension and Revision
LOCATION: Schaller Drive and Sterling Street
PROJECT: Amber Hills
DATE: July 18, 1995
INTRODUCTION
Bill Dolan is requesting a street vacation and a time extension for the Amber Hills (formerly
Highwood Meadows) preliminary plat. Mr. Dolan represents JDV Development, Inc. The plat is
north of Highwood Avenue between O' Day Street and Lakewood Drive. (See the location and
property line maps on pages 8 and 9.)
The developer submitted the revised preliminary plat to staff on June 30, 9995. (See the
proposed plat on page 10.) This plat would create 81 lots for houses.. Mr. Dolan also plans to
develop the area north of this plat. The .proposed preliminary plat also shows a plat (Amber Hills
5th Addition) for the land to the north of the Amber. Hills plat. Mr. Dolan is only requesting that the
city approve revisions to the approved Amber Hills plat now. City staff will review the Amber Hills
5th Addition preliminary plat in a separate report.
Mr. Dolan is asking the city to approve changes to the previously approved preliminary plat. (See
the approved Amber Hills preliminary plat on page 11 and the proposed revised Amber Hills
preliminary plat on page 10.) The changes would:
1. Drop Crestview Drive south of Schaller Drive.
2. Change the lot layout. Most of the proposed changes are along Schaller Drive and along
Sterling Street. The developer is proposing these changes based on revised designs for the
streets.
Staff also is proposing changes to the preliminary plat conditions to reflect the current city
policies and practices.
BACKGROUND
On March 25, 1991, the city council approved the preliminary plat, vacated an easement and
changed the zoning map.
On March 23, 1992, the council approved a one -year time extension.
On January 25, 1993, the city council dropped a plat condition. This condition required city
contracts for the construction of Sterling Street and Schaller Avenue. In addition, the council
approved a one -year time extension for the preliminary plat.
On September 13, 1993, the city council denied a request to narrow the local streets in the plat.
On May 9, 1994, the city council made several approvals for this plat. These included a code
variation for a substandard cul -de -sac, reduced building setbacks, a revised preliminary plat and
a one -year time extension for the preliminary plat. The preliminary plat approval was subject to
fourteen conditions. (See the council minutes starting on page 12.)
On November 28, 1994, the council approved the Amber Hills First Addition final plat. This plat
created 14 Lots for houses on Valley View Avenue and several outlots for future phases.
On April 24, 1995, the council approved a request from the Perks and�reation erector to -buy
two properties between Schaller Drive and Highwood Avenue. These include Outlot A (2.5 acres)
and the school district property (3 acres) for a total of about 5.5 acres.
On May 8, 1995, the city council awarded the bid for th construction of the Sterling /Schaller
improvement project to Ryan Contracting, Inc. They have started building the project.
On May 22, 1995, the city council approved the Amber Hills Second Addition final plat. This plat
created 21 lots for houses on Crestview Drive and Timber Avenue.
DISCUSSION
Outlot A, the School District Property and Crestview Drive
The school district owns the property west of Valley View Avenue. They plan to sell this property.
They planned to sell it to a private developer three years ago. A neighbor objected to the school
board because the neighbor felt that this piece should remain as open space. The school district
decided to wait until the city decided whether to buy this property for open space. On April 24,
1995, the council approved buying the school district property and the property to the west
(Outlot A.)
Maplewood recently closed on the purchase of the 2.5 -acre property south of Schaller Drive
known as the Millwork property (Outlot A). The city also is negotiating with the school district to
buy their 3 -acre property north of Highwood Avenue, west of Valley View Avenue. Staff expects
to close on this purchase by August 1, 1995. With the city owning these properties, there would
be no need to have Crestview Drive south of Schaller Drive. As such, the city has no plans to
build this part of Crestview Drive.
Preliminary Plat
Wetlands
Since Maplewood approved this preliminary plat, the state, watershed district and city have
adopted stricter wetland rules. There are wetlands at the northeast corner of Sterling Street and
Schaller Drive and between Marnie and Timber Courts. The city should require that the developer
have a trained wetland delineator determine the exact size of these wetlands. The developer
should show these wetlands on the final plat and provide buffer areas around the wetlands.
RECOMMENDATIONS
A. Adopt the resolution on page 16. This resolution vacates the Crestview Drive right-of-way
9 Y
South of Schaller Drive. The city should vacate this street right -of -way because:
1. It is in the public interest.
2. The city and the developer have no plans to build a street in this location.
3. The adjacent properties have street access.
B. Approve a one -yeas time extension for the Amber Hills preliminary plat (as shown on P a 9 e
11 of the July 18, 1995 staff* report following the revision on page 10 dated June 30,
1995.) The extension is subject to the May 9, 1994 conditions, revised as follows: I have
underlined the additions and crossed out the deletions.)
1 Sign an agreement with the city that guarantees that the developer or contractor will:
a. Complete all grading, public improvements and meet all city requirements.
b.* Place temporary orange safety fencing and signs at the grading limits.
c. Have NSP install street lights in six locations, primarily at street intersections. The
exact location and type of lights shall be subject to the city engineer's approval.
Y 9 pp
d. Pay the city for the cost of traffic- control and street identification signs. This shall
include the installation of no- parking signs along the west side of Sterlin g Street.
e. Construct an eight- foot -wide paved walkway and fencing between Lots 9 and 10 5
6 of Block 2 of Amber Hills Second Addition and Lots 8 and 9
Block 1 of Amber Hills 4th Addition -& The developer shall build and pave
these trails with the streets.
f.* Provide all necessary easements.
g. Install permanent signs around the edge of any wetland buffer easements. These
signs shall mark the edge of the easements and shall state there shall be no
mowing, vegetation cutting, filling or dumping.
h. Install survey monuments along any wetland boundary.
i. Overlay the existing Timber Avenue cul -de -sac pavement and construct concrete
curb and gutter around the bulb.
2. Change the plat as follows:
. (done)
a. b: Add drainage and utility easements as required b the city engineer.
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3
b. s-. Dedicate a twenty- foot -wide walkway easement between Lots 9 and B-lock .2 of
Amber Hills Second. Addition and Lots 8 and, 9,
Block 1, of Amber Hills 4th Addition .
. (done)
. (done)
c.#: Change the following street names:
M Marnie Court to Marnie Circle
d. 9. Show a drainage easement over the wetlands. The easement location shall be
subject to the city engineer's approval.
e. Show the wetland boundaries on the final plat as approved by the Watershed
District.
. (not now necessary)
3.4. Have the city engineer approve final construction and engineering plans. These
plans shall include: grading, utility, drainage, erosion control, tree and street plans.
These plans shall meet the following conditions:
a. The developer shall design and install the utilities to serve the properties to the
east, south and north as needed.
b. The erosion control plans shall be consistent with the city code. RMm. rsrevw Re" and
c. The grading plan shall:
(1) Include proposed building pad elevation and contour information for each home
site.
(2) Include contour information for the area that the street construction will disturb.
(3) Illustrate housing styles that reduce the grading on sites where the developer
can save large trees.
d. There shall be backyard drains connected to the storm sewer system as required by
the city engineer.
4
4 5-. Provide a tree plan for the city engineer's approval before grading or final plat
approval. This plan shall show where the developer will remove, save or replace
large trees. This plan also must show the size and species of any trees that the
developer will plant as replacement trees. All trees that the developer will plant shall
be at least 2 -1/2 inches in diameter. There shall be no tree removal beyond the
appr_ oved rg ading and tree limits.
5.-7-. Submit recordable deed restrictions to the city along with the recording fees. These
deed restrictions are to prohibit the construction of a dwelling or its attachments
within 100 feet of the Williams Brothers pipeline. (This affects all lots east of
Sterling Street.) The developer shall also notify the purchasers of the pipeline
location.
6. S: The final plat shall have drainage and utility easements along all property lines.
These easements shall be ten feet wide along the front and rear property lines and
five feet wide along the side property Fines.
7.0-. The developer shall complete all grading for public improvements and overall site
drainage, except what the city does as part of the Sterling Street/Schaller Drive
project. The city engineer shall include in the developers agreement any grading
that the developer or contractor has not completed before final plat approval.
(done)
8. 44-r Determine if wetlands are on the site. Show any wetland boundaries on the plat as
delineated on the site. A trained and qualified person must delineate the wetlands.
This person shall prepare a wetland delineation report. The developer shall submit
this wetland information to the Watershed District office. The Watershed District
must approve this information before the city approves a final plat. If needed, the
developer shall change the plat to conform to wetland regulations.
9. Give the city a wetland buffer easement over any lots that are next to a wetland.
This easement shall cover any Land within twenty feet surrounding a wetland. The
easement shall prohibit any building within twenty feet of the wetland or any
mowing, cutting, filling or dumping within twenty tee feet of the wetland or within the
wetland itself. The purpose of this easement is to protect the water quality of the
wetlands from homeowners' fertilizer and to protect the wetland habitat from
residential encroachment.
5
10.-: Obtain a permit from the Ramsey- Washington Metro Watershed District for any
filling of the wetland.
. (done)
If the developer decides to . final plat part of the preliminary plat, the city may waive any
conditions that do not apply to the final plat.
*The developer must complete these conditions before the city issues a grading- .,_permit or
approves the final
101
REFERENCE
Sterling Street/Schaller Drive Project
Originally, the Sterling Street/Schaller Drive project was to build. Sterling Street from Hillwood
Drive to Valley View Avenue, and Schaller Drive from Sterling Street to Lakewood Drive.
Maplewood ordered this project in 1987. . The school district delayed this project because they
could not decide whether to buy land from the former property owner (James Kayser) for a new
school. The street alignment depended on the school location. Eventually, the School District
decided not to build a school. The project ended because of the delay.
In September of 1991, the council reordered this project. The city engineer then started
negotiations with the Jirovecs (2480 Linwood Avenue) and the Kaysers (2516 Linwood Avenue).
The negotiations were to get right -of -way and easements for the project. The city engineer and
these two property owners were unable to agree about easements for Sterling Street, south of
Linwood Avenue.. So, the city decided to build only the project north of Linwood Avenue. The
contractor completed this project in 1993.
In September of 1993, the city engineer received a petition from the Jirovecs and the Kaysers.
This petition asked the city to build Sterling Street and Schaller Avenue between Linwood and
. Highwood Avenues. On October 11, 1993, the city council ordered the city engineer to prepare a
feasibility study for these streets. The feasibility study was subject to the property owners giving
the city engineer easements for the street rights -of -way. The city engineer has received these
easements. On September 26, 1994, the council decided to rebid the proposed Sterling /Schaller
project. This delayed the construction of these streets until 1995.
LEGAL
For vacations, Chapter 412.851 of Minnesota State law states that "No such vacation shall be
made unless it appears in the interest of the public to do so.. ."
kr: Secl3- 28 /memo84ah.mem
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Proposed Amber Hills Preliminary Plat
4. Approved Amber Hills Preliminary Plat
5. 5 -9 -94 Council Minutes
6. Street Vacation Resolution
7
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Engineering, Planning, Development
10
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AMBER HILLS MEADOWOO INC.
Engineering, Planning Nv nt ,
APPROVED PRELIMINARY PLAT
11
Attachment 5
�. Amber Hills: Time Extension and Revisions
a. Manager McGuire presented the staff report.
b. Director of Community Development Olson presented the specifics of the
report.
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. The following was heard:
Bill Dolan, the applicant, stated he agrees to the conditions.
d. Councilmember Koppen moved to approve Code variation for
cul - de -sac where Timber Avenue meets the develp er' s west
Seconded by Councilmember Carlson Ayes - all
e. Councilmember Koppen moved to approve reduced building setbacks for 2360
and 2359 Timber Avenue.
Seconded by Councilmember Carlson Ayes - all
f . Councilmember Kopp en moved to a ov_e a one-year time extension for the
Amber Hills Preliminary Dl at (as shown on Pace 14 of the May 4. 1994
staff r e ort with the revi si on on Pa ge 16 The extension is sub 'ect to
t hQ lanu ary 2S_ 1993 conditions revised as follows:
1. Sign an agreement with the City that guarantees that the
developer or contractor will:
a. Complete all grading, public improvements and meet all
City requirements.
b. Place temporary orange safety fencing and signs at the
grading limits.
c. Have NSP install street lights in six locations,
primarily at street intersections. The exact location
and type of lights shall be subject to the City
Engineer's approval.
d. Pay the City for the cost of traffic " control and street
identification signs. This shall include the
installation of no-parking signs along the west side of
Sterling Street.
e. Construct an eight- foot -wide paved walkway and fencing
between Lots 5 and 6 of the northerly Block 2 and Lots
22 and 23, Block 3. the developer shall build these
trails with the streets.
f. Provide all necessary easements.
5 -9 -94
12
g. Install permanent signs around the edge of any wetland
buffer easements. These signs shall mark the edge of the
easements and shall state there shall be no mowing,
vegetation cutting, filling or dumping.
h. Install survey monuments along any wetland boundary.
i. Overlay the existing Timber Avenue cul-de-sac pavement
and construct concrete curb and gutter around the bulb.
2. Change the plat as follows:
a. Change the southerly Blocks One and Two to Blocks Five
and Six.
b. Add drainage and utility easements as required by the
City Engineer,
c. Dedicate a twenty. foot -wi.de walkway easement between
Lots 5 and 5 of the northerly Block 2, and Lots 22 and
23 of Block 3.
d. Change the common rear property line of Lots 11 and 12
and 15 -17, Block 3 so that it is straight. This property
line also shall meet the common rear corner of Lots 18
and 19, Block 3.
e. Show Lots 28 -31, Block 3 as an outlot.
f. Change the following street names:
(1) Valley View Court to Valley View Avenue
(2) Amber Court to Marnie Court
(3) Deepwoods Court to Timber Court
g. I f pl atted, 1 abel the new street stub that wi 11 be south
of Schaller Drive as Crestview Drive.
h. Show a drainage easement over the wetland. The easement
location shall be subject to the City Engineer's
approval.
3. Grant to the Ci ty a temporary 100 - foot - di ameter cul - de - sac bul b
easement for Crestview Drive. The City Engineer may drop this
re ui rement i f Sterl i ng Street i s constructed north of thi s pl at
with the Amber Hills project.
4. Have the City Engineer approve final construction and
engineering plans. These plaps shall include: grading, utility,
drainage, erosion control, tree and street plans. These plans
shall meet the following conditions:
a. The developer shall design the utilities to serve the
properties to the east, south and north as needed
b. The erosion control plans shall be consistent with the
Ramsey Soil and Water Conservation District Erosion and
Sediment Control handbook.
c. The grading plan shall:
13
5 -9 -94
(1) Include proposed building pad elevation and
contour information for each home site.
(2) Include contour information for the area that
the street construction will disturb.
(3) Illustrate housing styles that reduce the
grading on sites where the developer can save
large trees.
5. Provide a tree plan for the City Engineer's approval before
grading or final plat approval. This plan shall show where the
developer will remove, save or replace large trees. This plan
also must show the size and species of any trees that the
developer will plant as replacement trees. All trees that the
developer will plant shall be at least 2 -1/2 inches in diameter.
6. Move the stub street that is south of Schaller Drive so the new
street will be centered on the east line of Outlot A of
Valleyview Estates. The developer shall revise and renumber the
lots accordingly. This street shall include public utilities.
The sanitary sewer stub shall have an elevation no higher than
958. The plans for this change shall be subject to the approval
of the Director of Community Development and the City Engineer.
The developer may drop this stub street if he buys Outlot A and
the School District property and deeds them to the City or
combines them with the proposed lots on the south side of
Schaller Drive.
7. Submit recordable deed restrictions to the City along with the
recording fees. These deed restrictions are to prohibit the
construction of a dwelling or its attachments within 100 feet of
the William's Brothers pipeline. (This affects all lots east of
Sterling Street.) The developer shall also notify the purchasers
of the pipeline location.
8. The final plat shall have drainage and utility easements along
all property lines. These easements shall be ten feet wide along
the front and rear property lines and five feet wide along the
side property lines.
9. The developer shall complete all grading for public improvements
and overall site drainage, except what the City does as part of
the Sterling Street /Schaller Drive project. The City Engineer
shall include in the developer's agreement any grading that the
developer or contractor has not completed before final plat
approval.
10. Before final platting, the City must have signed construction
contracts for Sterling Street and Schaller Drive, the developer
must build these streets or the developer must include these
streets in the developer's agreement.
11. Determine if wetlands are on the site. Show any wetland
boundaries on the plat as delineated on the site. A trained and
qualified person must delineate the wetlands. This person shall
prepare a wetland delineation report. The developer shall submit
this wetland information to the Watershed District office. The
Watershed District must approve this information before the City
5 -9 -94
approves a final plat. If needed, the developer shall change the
plat to conform to wetland regulations.
12. Give the City a wetland buffer easement over any lots. that are
next to a wetland. This easement shall cover any land within
twenty feet surrounding a wetland. The easement shall prohibit
any building within twenty feet of the wetland or any mowing,
cutting, filling or dum�ping within ten feet of the wetland or
within the wetland itself.
13. Obtain a permit from the Ramsey - Washington Metro Watershed
District for any filling of the wetland.
14. Record with the County permanent street and utility easements
from the owners of 2360 and 2359 Timber Avenue for the Timber
Avenue cul-de-sac.
If the developer decides to final plat part of the preliminary plat,
the City may waive any conditions that do not apply to the final
plat.
Seconded by Councilmember Carlson Ayes all
15
Attachment 6
STREET VACATION RESOLUTION
WHEREAS, Bill Dolan applied for the vacation of the following- described street right -of -way:
That-part of Crestview Drive between the south right -of -way line of Schaller Drive and the
south property line of Amber Hills 1 st Addition as dedicated as part of the Amber Hills .1 st
Addition in Section 13, Township 28, Range 22
WHEREAS, the history of this vacation is as follows:
1. On July 17, 1995, the planning commission recommended that the city council
approve this vacation.
20 On August 14, 1995, the city council held a public hearing. The city staff published a
notice in the Maplewood Review and sent a notice to .the abutting property owners.
The council gave everyone at the hearing a chance to speak and present written
statements. The council also considered reports and recommendations from the city
staff and planning commission.
WHEREAS, after the city approves this vacation, public interest in the property will go to
the following abutting properties:
Oultlots D and E of Amber Hills 1st Addition
NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described
vacations for the following reasons:
1. It is in the public interest.
2. The city and the developer have no plans to build a street on this right -of -way.
3. The adjacent properties have street access.
The Maplewood City Council adopted this resolution on August 14, 1995.
16
Planning Commission -6-
Minutes of 07 -17 -95
his approval does not include signs.
B. Approv f the site plan on page 7 of the July 10, 1995 staff report. The applicant sha
1. Repeat this view in two years if the use has not started.
2. The following must completed before selling vehicl om this site:
a. Install site - security lig , stop signs the handicapped parking signs.
b. Stripe the parking space o requirement). Submit a striping plan to the city staff
for their approval.
C. Have the propriate agencies review th xisting driveways from the site. If
nec ary, get a driveway permit from Mn/ T.
Conmmiss.�Ker Rossbach seconded.
Ayes-all
motion passed.
passed.
C. Amber Hills Preliminary Plat (Schaller Drive and Sterling Street)
Ken Roberts, associate planner, presented the staff report. Bill Dolan, 1521 East Highway 13 in
Burnsville (the applicant), said he read the staff recommendations and had no problems with them.
Mr. Dolan said the vacation of the street made it possibl to have an additional lot and to increase
the 80 -foot lots to 84 feet.
Commissioner Rossbach moved the Planning Commission recommend:
A. Adoption of the resolution which vacates the Crestview Drive right -of -way south of Schaller
Drive. The city should vacate this street right -of -way because:
1. It is in the public interest.
2. The city and the developer have no plans to build a street in this location.
3. The adjacent properties have street access.
B. Approve a one -year time extension for the Amber Hills preliminary plat (as shown on page 11 of
the July 18, 1995 staff report following the revision on page 10 dated June 30, 1995.) The
extension is subject to the May 9, 1994 conditions, revised as follows:
1. Sign an agreement with the city that guarantees that the developer or contractor will:
a. Complete all grading, public improvements and meet all city requirements.
b.* Place temporary orange safety fencing and signs at the grading limits.
c. Have NSP install street lights in six locations, primarily at street intersections. The
exact location and type of lights shall be subject to the city engineer's approval.
d. Pay the city for the cost of traffic- control and street identification signs. This shall
include the installation of no- parking signs along the west side of Sterling Street.
W
Planning Commission -7-
Minutes of 07 -17 -95
e. Construct an eight - foot -wide paved walkway and fencing between Lots 9 and 10 of
Block 2 of Amber Hills Second Addition and Lots 8 and 9, Block 1 of Amber Hills 4th
Addition. The developer shall build and pave these trails with the streets.
f.* Provide ail necessary easements.
g. Install permanent signs around the edge of any wetland buffer easements. These
signs shall mark the edge of the easements and shall state there shall be no mowing,
vegetation cutting, filling or dumping.
h. Install survey monuments along any wetland boundary,
i. Overlay the existing Timber Avenue cul -de -sac pavement and construct concrete curb
and gutter around the bulb.
2. Change the plat as follows:
a. Add drainage and utility easements as required by the city engineer.
b. Dedicate a twenty - foot -wide walkway easement between Lots 9 and 10, Block 2 of
Amber Hills Second Addition, and Lots 8 and 9, Block 1, of Amber Hills 4th Addition.
c. Show a drainage easement over the wetlands. The easement location shall be subject
to the city engineer's approval.
d. Show the wetland boundaries on the final plat as approved by the Watershed District.
3. Have the city engineer approve final construction and engineering plans. These plans shat
include: grading, utility, drainage, erosion control, tree and street plans. These plans shall
meet the following conditions:
a. The developer shall design and install the utilities to serve the properties to the east,
south and north as needed.
b. The erosion control plans shall be consistent with the city code.
c. The grading plan shall:
(1) Include proposed building pad elevation and contour information for each home
site.
(2) Include contour information for the area that the street construction will disturb.
(3) Illustrate housing styles that reduce the grading on sites where the developer can
save large trees.
d. There shall be backyard drains connected to the storm sewer system as required by
the city engineer.
4.* Provide a tree plan for the city engineer's approval before grading or final plat approval.
This plan shall show where the developer will remove, save or replace Large trees. This
plan also must show the size and species of any trees that the developer will plant as
I
Planning Commission -8-
Minutes of 07 -17 -95
replacement trees. All trees that the developer will plant shall be. at least 2-1/2 inches in
diameter. There shall be no tree removal beyond the approved grading and tree limits.
5. Submit recordable deed restrictions to the city along with the recording fees. These deed
restrictions are to prohibit the construction of a dwelling or its attachments within 100 feet of
the Williams Brothers pipeline. (This affects all lots east of Sterling Street.) The developer
shall also notify the purchasers of the pipeline location.
6 The final plat shall have drainage and utility easements along all property lines. These
easements shall be ten feet wide along the front and rear property lines., and five feet wide
along th side property lines.
7. The developer shall complete all grading for public improvements and overall site drainage,
except what the city does as part of the Sterling Street/Schaller Drive project. The city
engineer shall include in the developers agreement any grading that the developer or
contractor has not completed before final plat approval.
8. Determine if wetlands are on the site. Show any wetland boundaries on the plat as
.delineated on the site. A trained and qualified person must deli the wetlands. This
person shall prepare a wetland delineation report. The developer shall submit this wetland
information to the Watershed District office. The Watershed District must approve this
information before the city approves a final plat. If needed, the developer shall change the
plat to conform to wetland regulations.
9. Give the city a wetland buffer easement over any .lots that are next to a wetland. This
easement shall cover any land within twenty feet surrounding a wetland. The easement
shall prohibit any building within twenty feet of the wetland or any mowing, cutting, filling or
dumping within twenty feet of the wetland or within the wetland itself. The purpose of this
easement is to protect the water quality of the wetlands from homeowners' fertilizer and to
protect the wetland habitat from residential encroachment.
10. Obtain a permit from the Ramsey - Washington Metro Watershed District for any filling of the
wetland.
If the developer decides to final plat part of the preliminary plat, the city may waive any
conditions that do not apply to the final plat.
* The developer must complete these conditions before the city issues a grading permit or
approves the final plat.
Commissioner Pearson seconded. Ayes —all
The motion passed.
D. Su'M Tour— Monday, July 31, 1995
Ken Roberts presente report. It was decided to �ssioner Rossbach's front -yard
landscape on County Road C to the in place of the compost site.
VII. VISITOR PRESENTATI
There o visitor presentations.
X 480/
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT Preliminary Plat Time Extension
PROJECT: Mapleleaf Estates
DATE: July 24
INTRODUCTION
,lotion by Counc
Endorse
Modified ]Rejeoted
�; date
On February 13, 1995, the city council tabled the west half of the. Mapleleaf Estates plat until
June 12, 1995. The purpose of the tabling was to give the developer and the city time to
negotiate for the city's purchase of the property. (See the location map on page 3, the property
line /zoning map on page 4 and the 1994 preliminary plat on page 5.) On page 6 is the proposed
revised preliminary plat.
BACKGROUND
On December 12, 1994, the city council approved the following motions for the Mapleleaf Estates
project:
1. They changed the land use plan and zoning map from R -1S (small lot single - dwellings) and
M -1 (light industrial) to R -1 (single dwellings).
2. They vacated the undeveloped street rights -of -way (Connor Avenue east of Cypress Street,
Meadow Lane, Brooks Avenue, the 16.5- foot -wide undeveloped public road and the west
end of Gervais Avenue).
3. They tabled the other requests until December 19, 1994. The council discussed the options
for street access and chose Cypress Street and another connection south or east of the
plat. The council requested that we revise the staff recommendations accordingly and put
this on the December 19 consent agenda.
4. They requested a copy of the previous Gervais Avenue feasibility study.
On December 19, 1994, the city council took the following actions for the Mapleleaf Estates
project:
1. Approved a cul -de -sac diameter variance for Demont Avenue.
2. Approved the east one -half of the preliminary plat.
3. Tabled the west one -half of the plat until February 13, 1995.
4. Approved increased setbacks for two lots in the plat.
(See the minutes starting on page 7.)
On February 13, 1995, the council tabled the remaining part (- - --
Estates preliminary plat until June 12, 1995.
On June 29, 1995, the city closed .on the purchase of part of open space site #116. Maplewood
bought 17 acres of land from Mr. Gonyea and Mr. Pillsbury. This is the area south of Forest
Street, north of Kehler Parkway and west of Gervais Avenue.
DISCUSSION
Since the city bought the property that would have been the west one -half of this plat (Outlot C),
the council should fake two actions.. These would be to deny the west one -half of the 1994
preliminary plat and approve the revised preliminary plat (page 6). This revised plat includes
Cypress Street connecting to Gervais Avenue.
RECOMMENDATIONS
A. Deny the west one -half of the 1994 Mapleleaf Estates preliminary plat. The city should deny
this part of the plat because the city bought the property for open space.
B. Approve the revised preliminary plat (received by the city on July 24, 1995) for the Mapleleaf
Estates. This approval is subject to the December 19, 1994 conditions of approval.
p:sec9 /maplelf3.mem
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. 1994 Preliminary Plat
4. Revised Preliminary Plat
5. 12 -19 -94 Council Minutes
6. 7 -24 -95 Preliminary Plat Plans (Separate Attachment)
2
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ry
Wt ale
1�1.3Z �, 2
ti
1.2fJac ,v I
90 • ~ 'O
120 r,d
i
800
PROPERTY LINE / ZONING MAP
4
4
N
Attachment 3
ri
6,,
le ry ROAD
N
U �ses•aa•.�� i !TE
C
r r ow RESIDENCE 1 I
PIS - SVAU LO' 9N DWELLING
M1 - LJGw' MANLA AC NG \ � I , L {
Ri - SINGLE DWL IJNG 0.6 t 4 r
PROPOSED ZONING Rt O }'
V I �
rr c, / 10.640
o W
fo.6 a € O 3'
' I - �` 1o,6foo s F f -- eae term COMM
WOP
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` •, q ` >? 1,.241 .g.r.
s d9• _ 5 r
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A
i 14.043 S.r..
E 0o
SEXTANT AVENU a
/ l w
sr
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Q1 AINAN 110
. \ 1 rA L y , : - . - ' >A+Pot tom Ono 910" St OI•
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3 Sr - GERVAIS AVENUE
i,e rj�; , 'y� ?p' i,3?*. ;f _ XCtP /
-J � // ; • U ✓i - 422
.
IN RFC he
PROPOSED SANITARY SEWER LINE
M"IE12" ESTATES
PRELIMINARY PLAT
0011M COMPA"
iMxsMus 11Masara 5"03
(e12) M-0191
5
I
I
' � '
VICINITY MAP
u
,
NOT 70 SCALE
1 \ ;=
Ma o
NOTES
KkQjbiARK
r ORi'S 1 '
S'REE
wr, w CI1RACKS
30 r(1, MOW YARD
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10' SIDE. ►RD (~OUSE)
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+
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�
NIP-
✓'1
a7�['_S . - .,.�ftli�L r_ �AYAC�N NT ZONE
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41161nI1. AREA OF LOTS • 10.000 SO.
«U.WKP OF SENGU FAMILY LOTS • 67
'
�d �TWN YAAIA�AICNT 70NE
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9
•
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X10.6 S, r.
awMU►ur LDt AREA 15.000 SO 1 - 1 AWRAGE
+
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\� • ;:,
wuygEp Or SINGLE rAM1lY. LOTS • 11
A LO' AREA • 15.190 SO. FT.
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i t
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T ^ . 3248 ACRES
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I
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, -
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W AR1:A • 2616 ACRES
•
I ' (
i �� :
` - • • • -
zONO
(
, 1 r- , ,
� - N
DEMONT U
� � (D � ,
, uwx. !1b �
r r ow RESIDENCE 1 I
PIS - SVAU LO' 9N DWELLING
M1 - LJGw' MANLA AC NG \ � I , L {
Ri - SINGLE DWL IJNG 0.6 t 4 r
PROPOSED ZONING Rt O }'
V I �
rr c, / 10.640
o W
fo.6 a € O 3'
' I - �` 1o,6foo s F f -- eae term COMM
WOP
' I, - _ + •- - - k� T %/s _. Q 1 1 l� 1 ` N
n 7 w+L- �- S r 1.2SA S i 10.eQ� �R 1 l S f
141 1 WMAW MUNDW
10 s 5 .J 10
!, +� f �- • 11,247 5 r.. 10.wo S r ! S f
141 w
` •, q ` >? 1,.241 .g.r.
s d9• _ 5 r
4 b
A
i 14.043 S.r..
E 0o
SEXTANT AVENU a
/ l w
sr
2 a ., = �r6 Y D A S E M E N T a fporl .a.
Q1 AINAN 110
. \ 1 rA L y , : - . - ' >A+Pot tom Ono 910" St OI•
A-V OR•
►'• ..r rdY ih0 IO,N p Me
5r 1 JJ vIR 11�l4 10a .�' r• 9.27'06'E _ c rt ••: c
pq
o k
3 Sr - GERVAIS AVENUE
i,e rj�; , 'y� ?p' i,3?*. ;f _ XCtP /
-J � // ; • U ✓i - 422
.
IN RFC he
PROPOSED SANITARY SEWER LINE
M"IE12" ESTATES
PRELIMINARY PLAT
0011M COMPA"
iMxsMus 11Masara 5"03
(e12) M-0191
5
Attachment 4
sair3et4tw
I I 1 32.09
S
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v
• ;L
L - c► h ; %.. i.
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3 in mil.
� Sa9'•33 w
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133 •[TtINb 90tNDARY .. .
. At OELM ATO /1f it mwr 1
Fg • , • , • . • , •_
sas • ••- • LsS
r .s
2
F8 B ell%
AA
F8 ----- ---- -- NU. BASEMENT $ • . • , •�
$ F ••• ti AO
FBLO ---- ---- -- FULL BASEMENT LOOK OUT I .. , 3 ►
4
►; ,�► �. Zb" 163
nrM. ---- FULL BASEMENT SPLIT WALKOUT FS
� q
1 13 i *5 2
F1A►O ---- FULL BASEMENT WALKOUT
a
S sue ON MDE �- .-�- — •. : 3
i R 2
Fwo 4
S111Ip --- ---- -- SPLIT WALKOUT t % 0 FWO FBLo
too
1 5 'I"c OEWNT _ `° 5
1;. F8 — — AVENUE FBLO =�
139
1
S F8 $ 8 FWO F8L0 P FBLO
0
_.._� 133 137 136 ° 137
/ 7 $ 2 Fs o $ ' Fw
„ F FWO � 0
137 136 137
/ 3
v 8 3 Fwo $ ~ $ 8
-� FB 2 8 Fwo a Fwo $
L 137 136 137
L �� o. 9 $ FWO Fwo 8 9
— ---' a 1 -- "� 8 $ FWO $
�. FB
I i SF'C Xk•_ — '' r / 133 137 136 137
Fe $ 8 Fw cwo $ $ Fwo $
\ 133 137 136 137 N
' 1 62.52 SW30 i cr' 81 w $ Fwo FRO It $ Fwo
r 212 137 136 137
12 12
7 7
� $ FBCO $ g Fwo F8L0 rwo g
' 140 .
., 13 0 ___V _ � 13
OtTTIAT y - � AvEMU� Fwo
-- _ tot so 73
C B0
17 le 14
i Fwo FWO FWO o FWO
15 10 F8$W0
•� .2
62. 178
swo FB Swo 240.00
... ,� 4 Ker27rolr E
17 2
swo swo . o
•........'.. .. b
1 .. ..... _ z
FB ' N89'2voir E' '4Z290.1.'
...� I
•- 29 he f ,' „Ii U
F8
z
REVISED PRELIMINARY PLA
r
6
r Gy � - - �_ - __ - - �.'.J�. _.ri+.•M..• . -r ari.r.�+/ ... _. .. � .... r.. .. • • •. � . • • • a.r..... .N _ �,••. \. . •.� ir- ... i.v .-. r . .i. JMi•'�a.W..r.r� .. ..+u.� a..wa- . ... r. ............•• • .. ..- ....
y 2. Ma leleaf Estates Attachment 5
� P
• a rove the amendment to the ro osed
ctj Co unci 1 member Rossbach m oved, to pp_.- --
variance.
Seconded by May
or Bastian Ayes - all
94 12 162
VARIANCE.RESOLUTION
•
WHEREAS, Dennis Gonyea applied for a variance from the subdivision
ordinance.
variance WHEREAS, this appli to the proposed cul-de-sac at the east
end of Demont Avenue
of the Maplewood Code of Ordinances requires
WHEREAS, Section 30-8(b) P
aright
diameter of 120 feet for cul -de -sacs.
WHEREAS, t pp P
he applicant is proposing a diameter of 100 feet.
WHEREAS, this requires a variance of twenty feet.
WHEREAS, REAS the history of this variance is as follows:
On October 3, 199
4 the Planning n 9 Commission recommended that the
1.
Cit y Council approve this variance.
2. On October 24, 1994, the City Council held a public hearing. The
Ci st a f f pub lished a notice in the Maplewood Review and sent
9 notices to
the surroundin p roper ty owners. The Council gave
everyone at
the hearing PP an o p p ortunity ty to speak a nd present
written statements. The Council also considered reports and
recommendation from the City staff and Planning Commission.
NOW, THEREFORE,
BE IT RESOLVED that the City Council approve the above-
described variance for the following reasons:
1. The variance would save part of a wetland.
g
2. The City
Engineer stated that the cul -de -sac would be large
enough for snowplowing.
7
Approved the following .parts of the Mapleleaf Estates preliminary plat
(received by the City on July 26, 1994):
Cr y
lam" - 4
Block 1, Block 2, Lots 1-17; , B1 ock 3 , Block , Lot s 1 -4 and
Block 5, Lots 1 -7.
If the City buys the west half of the plat for open space, the preliminary
plat shall also include the Cypress Street connection to Gervais Avenue as
shown on the attached Exhibit A. Table the remaining parts of the plat until
February 13, 1995. Before the City Council approves the final plat, a
developer shall complete the following conditions:
1. Sign an agreement with the City that guarantees that the developer or
contractor will:
a. Complete all grading for overall site drainage, complete all
Public improvements and meet all City requirements.
b.* Place temporary orange safety fencing and signs at the grading
limits.
c. Pay the City for the cost of traffic-control and street
identification signs .
d. Install permanent signs around the edge of the wetland buffer
easements. These signs shall mark the edge of the easements and
shall state there shall be no mowing, vegetation cutting,
filling or dumping.
e. Install survey monuments along the wetland boundaries.
f . Have NSP install street lights. The location and type of lights
shall be subject to the City Engineer's approval.
2. The developer shall complete all grading for public improvements and
overall site drainage. The City Engineer shall include in the
developer's agreement any grading that the developer or contractor has
not c ompleted before final plat approval.
3.* Have the City Engineer approve final construction and engineering plans.
These plans shall include: grading, utility, drainage, erosion control,
tree, trail and street plans. The plans shall meet the following
conditions:
a The erosion control plan shall be consistent with the Ramsey
Soil and water Conservation District Erosion and Sediment
Control handbook.
b. The grading plan shall:
1) Include proposed building pad elevation and contour
information for each home site.
2) Include contour information for the land that the street
construction will disturb.
f
3) Show sedimentation basins as required by the watershed
c l board.
C0 The drainage plan shall show catch basins between Lots 5 and 10,
Block 3 and dedicate necessary easements for these drains and
pipes.
d. Provide storm water storage and /or an off-site outlet pipe
between Outlots A and B. based on a drainage study done by the
developer's engineer. The City Engineer shall approve the exact
location, capacity and outlet for this storage. If the City
requires more pond capacity, the developer may have to drop
lots. The lots shall meet the Shoreland requirements.
e. -Provide adequate storm water capacity for the wetlands on.Lots
19 and 26, Block 2. The developer's engineer shall P rovide a
drainage study to determine adequate capac The City Engineer
shall approve the exact location, capacity and outlet for these.
If the City requires more pond capacity, the developer may have
to drop a lot(s).
f. The tree P lan shall show the size, species and location of any
trees that the developer will plant as replacement trees.
g. The developer shall relocate the existing water line between
Lots 7 and 8, Block 5 and abandon the remaining line.
4. Show the following changes on the final plat:
a. Show drainage and utility easements along all property lines on
the final P lat. These easements shall be ten feet wide along the
front and rear property lines and five feet wide along the side
property lines.
b. Change Street C to Demont Avenue and change Street D to Adele
Street.
c. Drainage easements for drainage areas and wetlands that this
project would affect. This shall include an easement on the lot
that will be south of Lot 19, Block 2.
d. Drop Lots 1, 2 or 3 from Block One or channel the drainage
between Outlots A and B through a drainage pipe.
e. Redesign the Demont Avenue /Cypress Street intersection to cul-
de-sac Demont Avenue.
f. If the developer sells the west half of the site to the City, he
may extend Cypress Street to Gervais Avenue as shown on the
attached Exhibit A. All lots must have at least 10,000 square
feet above any drainage easement.
5. Show the wetland boundaries on the final plat as approved by the
Watershed District.
Provide all
easements required by the City E n gi neer
-fit f Y ng� Weer . These sha 11
include:
a. Give . the cit wetland easements
over the wetlands. These
easements shall cover the wetlands and any land within twent
feet su rrounding a wetland. y
The easement shall rohibi
b u i l d i n g or structures prohibit any
ures wi the n twenty - feet of the weal
mowing, cut and or any
g, ting, filling or dum �
p g within ten feet of the
wetland or within the wetland itself The purpose of this
easement is to protect the wat •
_ ter qual of the: wetlands f
. homeowners' fertilizer and. f rom
to protect the wetland habi
residential encroachment,
t from
oachment
b. Dra in ag e easements 9 nts for the Off-site drainag
areas and wetlands
that this project would affect. This shall include an easement
on the lot that will be south
of Lot 19, Block 2,
If the develop d •
p eci des . to final plat art of 1 at
Ci p the preli , th
ty may wave any conditi that e
t do not app t the final
plat.
* The devel must •
p t compl these conditions b •
grad permit or approves the final b the city issues a
gradi
al
Approved a setback of 99 feet for Lot 12, Block 5 and a setback of 71 f
_ for Lot 13 Block f eet
ock 5 as shown on the attached Exhibit A.
These setbacks are
needed t sa ve the wetland on the front
of these lots.
own
S
Action by Vo a ll:
Endorsed.
MEMORANDUM ReJ e ct ed...�.:.�.�.,�.�.
Date
TO: City Manager
FROM: Melinda Coleman *J
Community Development Director
SUBJECT: Conditional Use Permit Review- Compost Site
LOCATION: Beam Avenue, between Highway 61 and Hazelwood Ave.
DATE: August 4, 1995
INFORMATION
'The city council tabled the review of this conditional use permit at the July 10, 1995
meeting to allow the applicant time to prepare an annual report of the activities at the
compost site. The report has been completed and is included in the packet for your
review. Pictures of the site are also included. Zack Hansen, from Ramsey County
Division of Solid waste will attend the meeting to answer any questions about the
f acility.
The staff report from June 30, 1995 is also included for information and includes our
recommendation for renewal of the permit.
Attachments:
1. Ramsey County Report
2. Staff report and attachments
3. Photographs of compost site
Report to the
Maplewood City Council:
MAPLEWOOD YARD
WASTE SITE
August 14, 1995
Ramsey County Division of Solid Waste
REPORT TO THE MAPLEWOOD CITY COUNCIL: MAPLEWOOD YARD WASTE SITE
AUGUST 1905
Executive Summary
This report is being submitted to the City of Maplewood as background
.information for the City's review of the conditional use permit for
the Ramsey County yard waste site, located on Beam Avenue. While not
required by the permit, this report is submitted to provide
information to the City to assist in its review.
In 1.991 the City approved a conditional use permit (CUP) for the yard
waste site, subject to several conditions. In 1994 the City reviewed
the permit, and revised it on May 9 1994, subject to several
additional conditions. The City requested a I report from the County in
August, 1994 which was provided. At that time the City Council stated
that it wanted to review the permit againein one year.
In 1994 the site had 63,127 visits (compared to 66,901 in 1993), and
received 24,600 cubic yards of leaves and grass clippings (compared to
27,480 cubic yards in 1993). Of that amount, 13,370 was managed on
site {compared.to 21,470 in 1993) and 11,230 cubic yards were
transferred off site (compared to 6,240 cubic yards in 1993).
Through June of 1995 site visits total 19,009, compared to 22,906 in
1994 and 26,421 in 1993. The decline can be attributed to weather,
changes in yard management behavior by residents and possibly the
increased availability of cheap or free yard waste collection by
haulers. As of the end of July, 1995 there are 3,650 cubic yards of
material being composted on site.
Since early 1994 there have been a number of changes in how the yard
waste site is managed. Current activities include: 1) reducing waste
volumes on -site; 2) using different equipment to get a better "mix" of
materials and more aeration of windrows; 3) keeping ponding of
rainwater to a minimum; 4) applying lime after grass clippings are
hauled; 5) monitoring weather conditions when piles are turned; 6)
only turning the windrows during certain weather conditions.
Since May, 1994 five complaints have been received; four from one
household and one from a business to the north of the site. The
complaints have been investigated according to the odor response
protocol that is part of the CUP, and no violations of the CUP have
occurred.
- 1-
Water quality data have been analyzed from the on and off -site
. sampling conducted in 1994. The conclusion of the analysis by the
County and Aamsey /Washington Metro Watershed District is: While
runoff from the compost s ite conta pollutants, there are "pathway
losses" (reductions in pollutants as waste moves through wetland
evaoporates, etc.) that mitigate the effect of the pollutants. As a
precaution, however, a small sediment detention basin would be useful.
The Division of Solid Waste has asked the Public Works Department to
des ign such a basin, and plans to install it when the south part of
the site is upgraded. Proceeding with this work will depend on how the
City acts on the CUP.
The search for a site to augment the Maplewood site .proceeds. Since
August, 1994 the Department of Public.Health has re- examined sites
previously identified., pursued additional sites, and looked at various
ways of obtaining access to such properties and ways of operating
them. Many sites have been eliminated because of land -use conflicts,
traffic issues or unavailability. Some privately owned sites may be
.available for lease. The Department has invested a substantial amount
of effort in trying to establish a site, and continues to pursue the
few sites that might possibly be available, at least for a short term
leas In such a case, the Department will have to evaluate the cost
of developing a site in lieu of the possibility of lease termination.
The Department has been monitoring research on Aspergilllus fumi q�atus
A.comprehensive peer - reviewed article summarizing a workshop on
bioaerosols and composting appeared in the journal Compost Science and
Utilization A summary of the findings is attached to this report. A
principal conclusion was" "Hence, the answer that emerged to the
question posed at the beginning of the workshop is 'Composting
facilities do not pose any unique endangerment to the health and
welf of the general public . ' "
This report also contains updates on dust control, site appearance and
security, public education and customer service.
-2-
CONTENTS
Item
Executive
Summary
Contents
I.
Introduction
A.
Purpose of the Report
B.
Background
II.
Status of Yard Waste Site
A.
Site Use Data
B.
Temperature and Moisture Data
III.
Odor Management
A.
Actions to Minimize Odors
8.
Site Work History
C.
Complaints
IV.
Water Quality Issues
V.
Alternative Sites
A.
Purpose and History
B.
Current Status
C.
Next Steps
VI..
Asper.gillus
Fumigatus
VII.
Other Issues
A.
Dust Control
B.
Site Appearance and Security
C.
Educational Efforts
D.
Customer Service
Attachments
1.
Conditional Use Permit
2.
Article on A. fumigatus
3.
Customer Service Survey
Page
3
4
4
4
5
5
b
7
8
9
10
12
12
14
14
14
15
-3-
I. Introduction
A. Purpose of Report
This report is being submitted to the City of Maplewood as
background information for the City's review of the
conditional use permit for the Ramsey County yard waste site,
located on Beam Avenue While not required by the permit,
this report is submitted to provide information to the City
to assist in its review.
B. Background
In 1991 the City approved a conditional use permit (CUP) for
the yard waste site, subject to several conditions In 1994
the City reviewed the permit, and revised it on May 9 1994,
subject to several additional conditions. The City requested
a report from the County in August, 1994 which was provided.
At that time the City Council stated that it wanted to review
the permit again in one year.
The CUP conditions are attached to this report.
II. Status of Yard Waste Site
A. Site Use Data
The following table shows site visits and waste volumes
managed for the past several years.
Cubic yds Cubic Yds Cubic Yds
Year No of Visits Received M d. On site Trans f.
1990
60,000
19,123
10,000
9,123
.1991
62,497
13,613
5,905
7
1992
60,491
22,477
17,317
5,160
1993
66,901
27,480
21,240
6,240
1994
63,127
24,600
13,370
11,230
The year -to -date use of the Maplewood site for 1995, compared
to the same period in 1994, is shown below:
Year March April
May
June
Total
1993 177 7,794
9
9
26,421
1994 207 6
9
7
22,906
1995 300 5
8
5
19,009
-4-
Spring and summer site visits in 1995 are lower than the
previous two years. In fact, there appears to be a trend to
fewer visits. Factors for this decline could be: different
weather patterns (leading to differences in yard waste
production by residents) and greater availability of
alternatives, _including yard waste pickup by haulers, now
offered as a free service by many.
B. Temperature and Moisture Data
Temperatures of windrows are monitored on those days that the
sites are open, or five times per week. The purpose of
monitoring temperatures is to determine if there has been any
change in biological activity in the windrows that would
contribute to odor production. Temperature and moisture
levels are recorded onto log sheets, which are then reviewed
by Division staff. To date, the data have not indicated a
need to aerate the windrows to control anaerobic conditions
other than the current frequency. (Anaerobic conditions lead
to greater odor production and reduced composting
e f f is iency. . )
ILI. Odor Management
A. Actions taken to minimize odors
As explained at length in previous reports, the yard waste
site is being managed to minimize odors. Activities include:
1) keeping waste volumes on -site to manageable levels; 2)
using different equipment to get a better "mix" of materials
and more aeration of windrows; 3) keeping ponding of
rainwater to a minimum; 4) applying lime after grass
clippings are hauled; 5) monitoring weather conditions when
piles are turned; 6) only turning the windrows during certain
weather conditions.
Volumes managed on site are significantly less than previous
years. That is because the windrows located on the site are
smaller, to accommodate the equipment used to turn the
windrows. on July 28 the status of the site was this: 14
windrows of decomposing leaves were located on the south part
of the site. These windrows measured approximately 135 feet
long, 12 feet wide and 4 feet high. The windrows were
oriented north - south, and were about 12 feet apart. The
approximate volume of composting leaves was 3,364 cubic
yards.
-5-
On the north part of the site is a pile of finished compost,
available to citizens at no charge; the supply of finished
material will likely be exhausted by mid - August.. Grass
Clippings are dumped by residents into piles on a north- south
axis. Clippings are hauled off -site. on Mondays, Wednesdays
and Saturdays by County vendors; this continues from mid -May
through September. The grass dumping area is changed after
each load -out, and lime is applied to minimize odor
production. One leaf windrow is presently on the north part
of. the site, and contains about 290 cubic yards of material.
This will be moved so that leaves can be collected in the
space there in the fall.
B. Site Work History
A history of site work in the past year is shown:
Date.
Activity
Complaint?
5/11/94
Making smaller windrows on
Yes; work
the south part of the site;
halted after-
Wind E - SE at 8 mph. Wind
wind shi f ted
shifted and work stopped.
5/16/94
Making smaller windrows on
Yes
the south part of the site;
Wind E -SE at 5 - 8 mph.
6/22/94
Windrows on south part of site
None recd
6/24/94
aerated using front -end loader.
Wind SW at 5 - 10 mph.
7/7/94
Windrows on north part of site
None Recd
7/8/94
aerated using front -end loader.
Wind SE 10 - 12 mph.
8/1/94
Contractor loaded and hauled
None recd
8/8/94 &
33 truckloads of partially
8/9/94
decomposed leaves to yard waste
vendor; weather: wind S -SW
each day, > 5 mph..
9/19/94
Leaf piles on north part of
None rec'd
site moved to south part of
site; weather: wind SE at
5 mph
10/26/94
Windrows turned with windrow
None ree d
.turner; water truck used;
Weather: wind SW at 11 mph
-6-
11/7/94
Leaves rec' d in fall of 1 94 None rec' d
11/10/94 &
hauled from north to south
11/14/94
part of site. Wind E each day
at > 5 mph.
12/2/94
Hauled leaves to vendor. Yes
Wind NW 4 -5 mph.
3/20/95
Finished compost hauled from None rec'd
3/21/95
south to north part of site
3/22/95
Wind NE 5 - 8 mph.
4/6/95
Vendor hauled partially de- None reed
composed leaved to yard waste
vendor. Wind NE 7 - 15 mph.
5/15/95 Vendor moved finished compost None recd
from south to north part of
site. Wind W -SW 10 mph.
5/16./95 Windrows turned with windrow None recd
turner and water truck.
5/19/95 Vendor hauled 1i
south to north.
10 - 15 mph.
6/6/95 Turned windrows
turner and with
Wind SE 10 - 18
eaves from None re c ' d
Wind W -SW
with windrow None ree d
water truck.
mph.
6/15/95 Turned windrows with windrow None ree d
turner and water truck. Wind
SW 5 - 8 MPH.
C. complaints
Response process
In June, 1994 the City's Odor Consultant conducted a training
session for City and County staff. The training was held over
a two day period. That training was the last part of the
City's protocol to respond to odor complaints (contained in
the CUP, in Attachment 1). The protocol provides that City
staff will respond to complaints and .measure the intensity of
the odor at the point of the complaint and immediately upwind
of the compost site. A violation of the permit will have
occurred when there is an odor reading of 3.0 on property
with a residence, or 4.0 on a property without a residence.
-7-
History of complaints
Here is list of complaints that the Division of Solid Waste
has on file and.has been notified of by the City since the
permit was approved in May, 1994:
May 11, 1994: Complaint from resident on Clarence Street;
work .halted on forming windrows after wind shifted. odor
measurement training and system had not been established, so
odor was not measured.
May 16, 1994: Resident on Clarence Street reported odor for
previous four days. There had been no activity on site since
May 11, when windrows were being made smaller. City and
County staff investigated on May 16 when complaint was
received.
July 19, 1995: Complaint from business to the north of Beam
Ave. Wind was E -SE > 5 mph. Odor level at Beam and Highway
61 was 0. Odor at entrance to compost site was 2.0. No
violation.
December 2, 1994: Resident on Clarence Street reported strong
odor coming from site. City and County Staff responded; odor
at residence was 2.5; later at 1.5. At Kohlmann Street the
level as 2.0. At gate to compost site odor was 1.0. At the
windrows the level of odor was 3.0. No violation.
March 22, 1995: Resident on Clarence Street reported odors.
City and County staff responded and measured odor at 0.5 on
Odor Intensity Scale at the residence. Odor at the site
measured 1.5. No violation.
IV. Water Quality Issues
The August, 1994 report to the Maplewood City Council stated
that water quality monitoring had taken place, but that
results were not available by the time of the meeting. The
sampling protocol had been developed jointly by Ramsey County
and the Ramsey/Washington Metro Watershed District.
The Ramsey County Public Works Department carried out the
sampling and prepared a report. The report was reviewed with
P g P
Watershed District staff. A copy of the full report has been
provided to City staff.
A collection system was constructed to catch all of the
runoff from a windrow, so that "leachate "from compost could
be analyzed. Water from County Ditch 18 was also sampled.
Results showed that a number of "pollutants," that is,
nutrients, metals or chemical compounds, are present in
leachate. Runoff calculations showed that, of all the runoff
from the surface of the site, 97.5% would come from the
surface, while 2.5% would come from compost leachate. If the
runoff went directly into a water body, a small amount of
leachate could increase flow- weighted concentrations of
certain pollutants.
The report notes, however, that:
"The leachate monitoring yields .information on the
concentration of important pollutants to be expected from
water that percolates through leaf compost. The impact of
leachate on the surficial groundwater, the receiving wetland
or downstream County Ditch 18 and Kohlmann lake is related to
the. loading of the various pollutants. Pollutant loading is a
function of the volume of leachate, pollutant concentration
and pathway losses.
"Pathway losses include adsorption to solids, sedimentation,
infiltration, biological uptake, the time of travel and the
distance traveled. Pathway impacts were not addressed
directly in the monitoring effort. Infiltration volume into
the ground beneath the windrow, although excluded by the
plastic for monitoring purposes, will under normal operating
conditions be limited since the volume of leachate produced
is small. The permeability of the soil at the compost site
affects leachate infiltration rates. The slope of the active
compost area also promotes some degree of surface runoff of
leachate, mixed in with runoff generated by rain falling on
the surface rather than on the compost windrows. The compost
windrow location is approximately 1200 feet from County Ditch
18 through heavily vegetated wetland. Pathway losses through
the wetland over this distance are probably large and direct
negative impacts on. County Ditch 18 by leachate generated
from the active compost site are not expected.
"For the Maplewood Compost Site the greatest pathway losses
of nutrients, oxygen demanding materials, metals, pesticides
and suspended solids will probably occur in the adjacent
wetland. A small sediment detention basin located at the
northwest corner of the site would be useful in reducing the
potential wetland impacts associated with pollutant export,
particularly solid and pollutants associated with solids,
from the compost site."
Conclusion: While runoff from the compost site contains
pollutants, there are "pathway losses" that mitigate the
effect of the pollutants. As a precaution, however, a small
sediment detention basin would be useful. The Division of
Solid Waste has asked the Public Works Department to design
am
such a basin, and plans to .install it when the south part of
the site is upgraded. This work depends on how the City acts
on the CUP.
V. Alternative Sites
A. Purpose and History of Site Search Act ivit
1. Introduction
In May 1994 the City, as part of the conditional use permit
Y
roc for the Maplewood compost site, asked the Ramsey
P
Count De artment of Public Health to examine potential
Y P
alternative sites for a yard waste management site that would
divert some of the traffic and yard waste volumes from the
site. As art of a report on specific yard waste
Maplewood P he
issues required by the City.and due in August 1994, t
then asked
Department resented a summary of its comprehensive search
P •P in August for potential s rtes . The City Council • g •
the Department to continue to pursue potential sites.
2. Service Area for the Maplewood Yard Was Site
The Maplewood site serves
central Ramsey County. A
May 1994 showed that the
residence was as follows:
.Maplewood:
White Bear Lake:
Saint Paul:
North Saint Paul:
Little Canada:
Vadnais Heights:
Roseville:
other communities within
Ramsey County:
Non - Ramsey County:
a large area of northeastern and
detailed survey of site users in
proportion of site users by city of
28%
24%
14%
13%
5%
5%
3%
(less than 1%)
6$
3. Summary of May - August 1994 Site Searc
Between May and August 1994 Division staff conducted a
comprehensive search of northeastern and central Ramsey
County for potential sites. An extensive list of criteria
was developed. Some key criteria included zoning, current
and future development plans, restrictive covenants or
use P
other development restrictions, proximity to residences and
other sensitive land uses, traffic, potential site
availability, potential site development costs, and the
potential number of site visits that could be diverted from
-lo-
the Maplewood site. Staff contacted all municipalities in
the search area to identify publicly and privately owned
properties that might have the potential to be a yard waste
site; generally, this meant such sites were undeveloped
and /or for sale, and were not obviously prohibited by city
zoning ordinances and land use plans. The Department also
contacted various public entities, including the Ramsey
County Department of Parks and Recreation and Department of
Public Works, the Saint Paul Board of Water Commissioners,
and the Minnesota Department of Transportation.
41 sites were identified that did not fail any of a set of
"prohibited" criteria. Eleven of these sites were rated as
having medium to high potential, meaning that further
examination might be warranted.
B. Current Status
.Since last August the Department has re- examined sites
identified in the August report, pursued additional sites,
and looked at various ways of obtaining access to such
properties and ways of operating them. in April 1995 the
Department updated the County Board committee that primarily
deals with solid waste management issues on progress on the
yard waste site search. The Department indicated that 'it
intends to select a site or sites, if any can be found, to
develop appropriate agreements for securing the site(s), and
to bring such agreement(s) to the County Board for
considerationo
in the initial search of sites between May and August 1994,
the Department identified publicly -owned sites where there
was at least some potential for use as a yard waste site,
according to discussions with staff of the public entity that
owned each site. Privately -owned sites were also identified,
but staff did not contact the owners representatives for
such sites. These sites were identified anywhere within the
service area of the Maplewood site. Unfortunately, most of
these sites were at the fringes of the service area, such as
in Roseville, and would not divert very much yard waste and
traffic from the Maplewood site*
Of the six sites that had high potential, two are no longer
available for yard waste purposes, including a site east of
Cub Foods in Maplewood that is being developed for joint
school district project, and a site in Little Canada owned by
the Saint Paul Water Utility. Development of a site is
possible in Joy Park, but there are concerns about the amount
of tree removal and earthmoving that would be needed. The
Department continues to be in contact with White Bear
Township staff concerning possible temporary use of an 8 -acre
-11-
parcel owned by the Township that is slated.for
commercial- industrial development; while the potential for
using this site is still not known, it must be recognized
that White Bear Township residents rarely use County yard
waste sites because the Township provides.yard waste
collection as part of its. contracted refuse service, at no
additional charge. The other two sites in the high potential
category, because of their location at the-fringes of the
t divert much yard
Maplewood site's service area, would not .
waste and traf f ic . All f i.ve of the medium potential sites
are also located at the fringes of the service area for the
p
Ma lewood site. Upon further examination., two of these sites
were also determined to have unacceptable traffic situations.
Because the May 1994 survey showed that about 24% of the site
users came from the City of White Bear Lake, Division staff
met with White Bear Lake city staff on several occasions to
identify potential sites. Because it has been clear that
finding a site in the White Bear Lake area, much less
Y
an where else in this heavily urbanized county, will not be
easy, the search was broadened to encompass several
possibilities:
• using publicly -owned sites;
• leasing or purchasing a privately -owned site;
• considering short- to medium -term (1 -5 years) leases of
sites until they are sold (typically, such leases have
termination clauses of 30 -180 days);
• operating only a yard waste transfer site, which would
rq
e uire less land and have less potential for nuisances
than a composting site;
• operating a' site only in the spring and fall, when most of
the yard waste is received;
• operating a site only on weekends.
Department and City of White Bear-Lake staff identified two
potential sites owned by the City. Both have since been
eliminated because of conflicts with other uses of the same
and adjacent properties* City staff identified sites that
P p
are currently for sale, and also suggested contacting several
businesses which own landlocked parcels that may not be
currently used.
Department staff have contacted all the businesses with
landlocked parcels. None of these parcels are available
because they are in use, the business operates on weekends,
or because of security concerns. Department staff have also
-12-
re- examined various parcels that are for sale in White Bear
Lake, White Bear Township, Vadnais Heights, and Little
Canada. Most of these sites have been eliminated because of
land use conflicts or traffic -issues. There are a few sites
that may have potential for a short -- to medium -term lease
until such parcels are sold. Because of the size of these
parcels, purchase may not be feasible. Another site would
not be available unless a pending development is not
pp P
approved* Department staff have also identified various
undeveloped parcels that are not currently for sale, such as
part of the H.B. Fuller property in Vadnais Heights, to see
if such sites might be available for a yard waste transfer
site. To date, no such site has proved to be available.
C. Next Steps
The Department has invested a substantial amount of effort in
trying to establish a site or sites to augment the Maplewood
site* This has been a very dif f icult , endeavor because of the
limited amount of remaining undeveloped land in Ramsey
County, and the potential for conflicts from the land uses
already in place
The Department continues to pursue the few sites that might
possibly be available, at least for a short -term lease.
Because such a lease would likely have a 30 -180 day
termination clause, the Department would have to evaluate the
cost of developing the site in lieu of the possibility of
lease termination.
VI. Aspergillus fumigatus
Previous documents submitted to the City contained
.substantial detail on the fungus As ergillus fumi atu and
how it is related to composting. That detail will not be
repeated here. The County was asked by the City to continue
to monitor issues related to this fungus.
Since the August, 1994 report to the City a workshop on
"Bioaerosols Associated with Composting Facilities" was
reported on in a lengthy article -in the journal Compost
Science and Utilization Dr. Particia Millner, the primary
author of the report, wrote an article summarizing the
findings in the January, 1995 issue of Biocycle A copy of
that article is attached. A copy of the original journal
article has been provided to City staff.
Please note the conclusions, which appear beginning on page
53 of the article. Significantly, the report states:
-13-
"Hence, the answer that emerged to the question posed at the
beginning of the workshop is 'Composting facilities do not
pose any unique endangerment to the health and welfare of the
general public. "'
VII. ether Issues
A. Dust Control
During dry weather dust that is stirred up by traffic on site
can be a concern. The County has contracted with a dust
control vendor to apply calcium chloride solution to compost
sites for dust control. Calcium chloride solution has been
applied twice in 1995 to the Maplewood site surfaces, on May
11 and June 20, 19950
B. Site appearance and security
concerns were raised by citizens in 1994 over trash and
litter. These issues were addressed in 1994 reports to the
City Council, citing the continual clean up that occurs on
site. The site continues to have a locked dumpster that is
emptied by Waste Management - Blaine on a biweekly basis. The
site monitors continue to pick up any litter each day they
work and any bags of material left at the gate are picked up
when they are found. In addition, Sentenced -to -Serve workers
are brought into to pick up litter, mow and cut weeds on a
monthly basis at the Maplewood and other compost sites.
The site continues to be secured by a locked gate. Signs are
posted with the hours of operation, phone numbers where
residents can get more information, warning against illegal
dumping, and stating that commercial lawn services cannot use
the site.. The road to the south part of the site is and
posted with signs so that the public cannot travel to that
part of the site, and site monitors report that no
unauthorized vehicles enter that part of the site.
Two site monitors are assigned to the site; on some
occasions only one monitor is present. At all times the site
is open at least one monitor is present, as required by the
CUP.
C. Educational efforts
Ramsey County, in cooperation with the Minnesota Extension
Service, continues to inform site users about alternatives to
using the site. Facts sheets have been handed out to all
users of the site on various occasions. Extension Service
-14-
Master Gardeners have been on site several times to answer
various lawn and garden questions and to encourage people to
consider backyard composting and not and. clippings.
In 1994 a backyard composting demonstration project was built
on the site
D. Customer Service
The Ramsey County Divvis on of Solid Waste is committed to
quality customer service. As part of its effort to assure
that customer needs are met at yard waste sites, the Division
periodically conducts random surveys of site users. A copy of
the survey form is attached.
On the survey form, customer are asked to rank the quality of
several services on a scale of 0 (poor) to 6 (excellent). The
results for data gathered from site users in April and May:
Of those responding, 100% would recommend the service to a
friend. Most people learned about the site through the
newspaper or a brochure.
-15-
Service
Ranking
a.
Prompt service
5.6
b.
Courteous monitor
505
c.
Monitor could answer
questions about yard waste
5.2
d.
Cleanliness of site
5105
e.
Ease of locating site
5.3
f.
Easy to use
5.6
g.
Quality of finished compost
5.0
h.
Traffic control
5100
i.
Easy to understand signs
5.3
jo
Site was open on time
5.6
Of those responding, 100% would recommend the service to a
friend. Most people learned about the site through the
newspaper or a brochure.
-15-
ATTACHMENT 1: CONDITIONAL USE PERMIT
07 -28 -1995 09:22 612 770 4505 C i t w of trap 1 e Wo o d P.02
Attachment 3 — i
d. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Chuck McGinley, Consultant for Maplewood, who monitored the odor.
Pack Hanson. Ramsey bounty Department of Public Health
Ralph Sletten. 247 North Clarence
Margaret Behrens, 1343 Kohiman
Annette LaCasse, 2573 iVorth Hazelwood
Beth Sletten, 2747 North Clarence
Dawn Krrobbe. 1423 Kohiman .
Tim Kennedy, 1134 Glendon Street
e. Mayor Bastian closed the public hearing.
f.
Councilmember Carlson jntrodugA the fo11MiAa Resolution and moved i #s
a=1 on
94 -05• 48
CONDITIONAL. USE PERMIT RESOLUTION - COMPOST SITE
WHERE�tS� the Director of Community Development is requesting that the
City Council change the conditional use permit conditions for a compost site
on Beam Avenue,
WHEREAS, this permit applies to the property an the south side of Beam
Avenue, west of the railroad right•of•way. The legal description is:
Lots 81.84 Gardena Addition in the North 112 of the SW 1/4
of Section 3, Township Z9. Range 22.
WHEREAS, the history of this conditional use permit is as follows:
1. On April a. 1994, the Planning Commission recommended that the
City Council approve these changes.
2. On May 9, 1994, the City Council held a public hearing. The City
staff published a notice in the paper - and sent notices to the
surrounding property owners. The Council gore everyone at the
hearin a chance to speak and present written statements. The
Council also considered reports and recommendations of the City
staff and Planning Coaanission.
NOW. THEREFORE. BE IT RESOLVED that the conditions for the above*
described permit shall read as follows:
1. The site may be open to the public between March 24 and December
6 of each year.
2. The site may be Open to the publ between the tours of 9 :00
a.m. and 8:00 p.m.
3, The County shall provide at least one monitor at the site for
all hours that it is open to the public. If the City or County
determines there is a need for more site monitoring, the County
shalt assure that the site has adequate monitoring.
4 5.9.94
07 -28 -1995 09:23 612 770 4506 C i t b of MaQ 1 e wo o d
P. 03
Aft e 3 -. 2
4. The site shall accept only the following materials: woad chips,
garden waste lawn cuttings. weeds runi ngs of soft bodied
plants, leaves along with materials like pane coness fruit and
small twigs that people pick up with their yard waste.. Ramsey
County shall monitor and remove any unacceptable material left
at the site.
5. a pbrus ri � t branch s�. or re refuses
the following
6. The County shall have the grass clippings removed from the side week a t leas ae to prevent s objectianable u odors� or other y
7s e of review, wa Y City pe
may amortize t
o close t
site.
. Be o T h e b odors Managementtprocedures m
shall include
following:
a) Procure, maintain and use wind direction and speed
monitoring equipment at the site. The County sha11
provide this equipment so it is accessible to the City
staff.
b) Rr�u ����sp�ne�d��edh���eout�vfematerialours during
p ile s�
c} During April through October. the piles of
materials only when the wind is blowing from the
southeast, south or southwest and at least five miles
per hour. During November through March the wind must
be calm or from the east, south or west. The piles shall
only be turned between the hours of 8:00 a.m. and 4:00
p.m. on Monday through Friday.
d) Keep a written record of:
1) The times of pile turning and the haul -out of
materials
2) Compost pile temperatures
3) A description of the compost quality
4) The initial date and aging of the compost piles
g, the community Development Department shall handle odor
complaints during regular business hours and the police
department shall handle odor complaints after regular hours. The
inspector shad verify and measure whether there is an odor that
violates the odor standards of this permit. To determine if
there is a violation of this permit, the inspector shail 'Follow
the procedures in Attachment A of this .permit A violation of
this permit shall occur when the inspector has recorded ten
sniffings of the ambient air over a period of thirty minutes
with a geometric average OIRS of (a) 3.0 or greater if the
property at which the testing is being conducted contains a
permanent residence, or (b) 4.0 or greater if the property at
which the testing is being conducted does not contain a
5
5.9.94
07 -28 -1995 09:24 612 770 4506 C i t v of MaP 1 ewo opt
P.04
Att. 3 - 3
permanent residence. (See Attachment 8 of this �ermlt for a
description of the odor sCalo stablish the source of the ode �
i shall investigate t
The City shall notify the Cou �easan of t the�� oblem a c
-shal a dvise the City
it to meet the sta ndards S w ith the p Cfty 1 oar it Co e � � entative
operator shall poop
regarding such investigations.
gyp, The County shill deposit with the City Q ' d e po si t
afore
15, on or before May 1 1994. T r ea t
January 1 of each year $200 E The shall s this d
escrow deposit of
a?
b)
c)
Pay for City staff time or the casts to hire a third
party to verify and measure odors.,fo11ow1ng complaints
received by the Y
Train City staff persons and others for wind and odor
monitoring
Pay for an odor consult s to this3permiirrparing this
v
permit or future revis
At the end of each calendar year, the City shall
refund to the County any of the deposit not used by
the City. If needed. the County ih all pay for any
that the
consulting casts above the escrow deposit
City needs to reevaluate this permit.
use water to suppress dust from the compost
11.
T ti
es, as op erato r l
y ;
12. Phalen Chainoof*Lakes Watershed Steering Committee's technical
shall review leeching of water issues and concerns on the site.
13. County shalt monitor and remove nonapProved items from the site.
staff
14. County to report by August 1. 1994 on:
a) seduction of size,
b) Explore alternative site location,
c) Prohibit use by commercial businesses.,
d) Report update on aspergillus fumigatus from other districts and
sites,
e) Update from Soil Conservation.
Seconded by Mayer Bastian
Ayes - all
6
Attachment A to the Beam Avenue Compost Site Conditions! Use Permit
1P 1P
Performance standards for odirous emissions from the compost site
A. Definitions
The following definitions shall apply to this conditional use permit.
"Ambient aid' shall mean that portion of the atmosphere external to buildings
upon the property owned by the complainant.
"Perceived (sensory) odor intensity' shall mean the intensity of an odor sensation
which is independent of the knowledge . of the odorant concentration.
"Odor Intensity Referencing Scale (OIRS)" shall mean a series of concentration of
butanol odorant in water, made to specific reference dilutions, which serve as the
reference scale. The OIRS is used to establish which concentration (of butanol in
water) exhibits an odor intensity matching that of the ambient air. Referenced
Document: ASTM E 544 -75, 88, Standard Practice for Referencing Suprathreshold
Odor Intensity.
"Odor Source" shall mean the compost site.
"Inspector" shall mean the individuals who compare the odor intensity of the
ambient air to the reference scale. The inspectors for this permit shall be the City
employees or their representatives that are trained in accordance with ASTM STP
(Special Technical Publications) 758, Guidelines .for the Selection and Training of
Sensory Panel Members,
B. Odor Testing
1. This odor testing practice is designed to reference the odor intensity of the
: ambient air on an OIRS. This is done by a comparison of the odor intensity of
the ambient air to the OIRS.
2. The odor of the ambient air is matched (ignoring differences in odor quality)
against the OIRS by trained inspectors. The inspector reports that point, or in
between points, on the reference scale which, in his or her opinion, matches
the odor intensity of the ambient au
3. .The procedure followed for this testing shall be in accordance with Procedure
B -Static -Scale Method of the Referenced Document ASTM E 544 except for
the following adaptations for field odor evaluation.
26
R2
3.1 The geometric progression scale shall have a ratio of 3.
3.2 The containers holding the reference concentrations of butanol in water
_ shall have screw cap closures.
3.3 The inspector may memorize the OIRS.
3.4 The inspectors may use a charcoal filter breathing mask to avoid olfactory
adaption (fatigue) in the ambient air.
3.5 The inspectors shall smell the ambient air and match the ambient air
intensity to the reference scale.
3.6 The inspector shall rest (breathe charcoal filtered airy for a period of
three minutes in between sniffings of the ambient aiL
3.7 The odorous sampling shall be performed upon the complainant's
property. The inspector shall not be accompanied by the complainant and
the results shall not be released until a written report has been filed. The
inspector shall not commence or conduct the odorous sampling if the
complainant is present.
3.8 The inspector shall also sample the ambient air immediately upwind from
the compost site to determine the presence and level of any odors entering
the site from other sources. These records and observations shall be a part
of the written report.
4. The OIRS shall have the categories of Numbers and Descriptions listed in
Attachment B.
5. A violation of the conditional use permit shall occur when the inspectors have
recorded ten (10) sniffings of the ambient air over a period of 30 minutes with
a geometric average OIRS value of a) 3.0 or greater if there is a permanent
residence upon the property, or b) 4.0 or greater if the property does not
contain a permanent residence.
27
Attachment .B to the Beam Avenue Compost Site Conditional Use Permit
Odor Intensity Referencing Scale Categories
No. Category
N- 8uta.nol PPM
M air' /in water
4
No Odor
1
very Faint
25/250
2
Faint
7s /75o
3
Distinct, Noticeable
225/22.50
4
Strong
6 75/6750
5
Very Strong
2025/20250
28
92
ATTACHMENT 2: BIOAEROSOL ARTICLE
X \.aI,l'SIS OF H EAUTH BIPACTS
BIOAEROSOLS AND COMPOSTING
N JA'N'UARY, 1993, a group of inter -
national experts on bioaerosols, risk
assessment and composting met in
•
S cient i sts and
Beltsv Maryland to analyze the
question: "Do bioaerosols associated
with the operation of biosolids or solid
e ngi nee r s
waste composting facilities endanger
•
the health and w elfare of the general public
�- '
e q1t
and the environment ?"
.
The 20 scientists and en neers drawn
��c�l i ssues ,
q .�
1 ar¢el from regulatory an Q -
b y r d research aaen
expo sure le
cles attempted to exam the fullspectrum
of potential bioaerosol agents and ,
a pact
data and outlin e
including actinomycetes, bacteria, fungi,
arthropods protozoa, and organic con-
stituents '
'Q
1111 t1 a t1 o tt
of m i c robial and plant origin and
d
not just those that might arise from the fun-
•
Aspergillus
p rocedures ��
gus fum atus. Or anizers of
g g
the �
workshop were affiliated with the U.S. Dep artment of A ••
p A culture, the U.S. Ens - i
comp Sites.
ronmental Protection Agencv, the Compost -
ing Council and the ]National Institute for
Occupational Safety and Health.
Ed i ted by
To the best of our knowledge this was one
Fati Millner
of the first attempts at viewing the compar-
ative health impacts of such a broad spec -
trum of bioaerosols from different sources of
decomposing organic materials, (e.g., grass
clippings, wood chips., food and household
wastes, agricultural wastes, and biosolids)
in the environment. As such, the report on
this effort helps establish a scientifically
reasoned basis for evaluation of health im-
pacts from bioaerosols associated with the
processing and handling of biologically de-
graded materials at composting facilities
compared with other sources, and helps set
the stage for future advances in knowledge
about this important subject.
During the almost two years following the
workshop, participants and other reviewers
scrutinized a number of versions of the report
resulting in the state -of- the - knowledge docu-
xnent entitled "Bioaerosols Associated with
Composting Facilities." This complete report
was published in the Autumn, 1994 issue of
COMPOST ,Science & Utilization. A summa-
ry of its contents and conclusions follows:
IDENTIFYING POTENTIAL PROBLEMS
Bioaerosols of concern during composting
consist of microorganisms (actinomycetes,
bacteria, and fungi), arthropods, protozoa,
and organic constituents of microbial and
plant origin. While much public concern has
focused on the fungus Aspergillus fumigatus
(AF), workshop participants recognized that
other biological constituents in compost
feedstocks and compost could be of concern.
Such other biological constituents have led
48 BIOCY
to significant exposure effects in workers in
other occup ational settings where organic
materials and dusts are aerosolized in large
quantity and often are of greater concern
where ventilation is limited.
A. fum igatus, one of the most prevalent
Aspergillus species, has been isolated from
soils worldwide including Antarctica and all
other continents. It has been isolated from
temperate and tropical zone soils, humus,
and from extreme habitats such as drilling
cores from Japan at 1,500 to 2,100 foot
depths, deserts, caves and mines. It is asso-
ciated With soils of numerous crop plants and
is reported from bird's nests, bird droppings,
chicken roosts, dung of cattle and horses,
hav, fodder, corn, straw, grass and compost,
from refrigerator and bathroom walls and
from building ventilation sys in which
molds have had a chance to grog ;•.
Risks from secondary pathogens like AF,
respiratory irritants, and allergenic compo-
nents are the major emphasis, since the
risks associated % ;I primary pathogens,
like bacteria, viruses and helminth ova,
have been reviewed and evaluated by others.
Significant amounts of research data
ion exposure concentrations and responses to
airborne endotoxins (i.e., the cell walls
of gram- negative bacteria), thermophilic
actinomycetes, and non -AF fungal spores in
occupational settings exist. The bioaerosols
mentioned above are also found outside of
the occupational setting in dust generated
from a wide variety of organic wastes includ-
ing grass clippings, wood chips, food/house-
hold wastes, agricultural wastes, and
biosolids, even in the absence of planned,
high temperature, aerobic composting.
Neighborhood exposure to bioaerosols
from composting operations is generally less
than occupational exposure. However, the
biological constituents in commercially pre-
pared composts are of similar type to those
in homeowner and noncommercial endeav-
ors. Hence, the potential responses that may
result from inhalation of bioaerosols from
composts are the same as those that can re-
sult from inhalation of a variety of other or-
ganic dusts. The responses can vary and are
host- and dose- dependent, i.e., some indi-
;oduals may respond to concentrations that
do not affect others. The responses can
range from mild cases of inflammation, to
allergy, or to serious tissue or systemic in-
fection by secondary pathogens. There are
several responses that intergrade between
the mild/benign and the serious extremes.
Inflammation responses can be stimulated
noninmmunologically by irritants or im-
J.aSUARY 1995
munologically by immune System media -
tors. Inflammation reactions can be mild
and localized as with Mucous Niembrane Ir-
ritation 01.11I ►, or more generalized, as with
Organic Dust Toxic Syndrome (ODTB or
more intense, as with H�•persensitiN•ity
Pneumonitis (HP). The intense HP respons-
es result from respiratory exposure to ex
tremely high spore concentrations, e.g.,
10S/n13, after a period of sensitization, which
may consist of repeated exposures to much
lower concentrations, e.g., 10$ -10
spores /m The HP response is characterized
by an allergic component as well.
.allergenic responses also involve media-
tors that stimulate inflammation, conse-
quently the distinction between inflamma-
tion and allergy is less certain. Like
inflammation responses, allergic responses
can also present a broad range of symptom
e.g., from mild itching, «eatery e�•es�'nose, to
coughing and sneezing, to %.heezing or more
severe respiratory distress, as Mth asthma.
Saprophytic fungi and pollen are well known
t1•pe.s of aeroallergens involved in re: irato-
ry allergy and asthma..4,ller 'c rhiniti
nasal congestion due to immune sy tem, sen-
of
siti%t ity to allergen(s)) is a common, benign
response In which a «vide variety- of airborne
allergens have been implicated.
COMPOST SITE CASE SUMMARIES
Since the inception of biosolids compost -
ing in 1976, there have been seN•eral studies
on the effects of composting on bioaerosol
production in relation to worker and public
health in and around facilities. The data
have indicated that at distances
of 250 to 600 feet from .compost facility
perimeters, the airborne concentrations
of
A. fumigatus were at or below background
concentrations.
Several studies have been conducted at
the Montgomery County Regional Facility
first located at Dickerson, Maryland, and
later at Site II, Silver Spring, ?Maryland,
from 1978 to 1991. The Dickerson site was
totally open with mixing, composting, cur-
ing and screening performed outdoors on a
paved area. During composting activities,
the concentration of A. fumigatus was the
same for both the upwind and downwind lo-
cations.. These concentrations were com p a-
rable to background concentrations report-
ed n. the literature.
Studies at Site II began in 1983. During
the period 1983 to 1986, the site was par-
•
tially enclosed.. Mixing and composting ere
done under cover, curing
g was totall y in the
open and screening was enclosed. The data
indicated that since the start of compostin
operation freq uency s no increase in the fre g
q ncy of or
in the mean airborne concentration ofA. fu-
migates has occurred at community-based
monitoring stations. s. The geometric mean
concentration for all 1,427 A. fumigatus
samples was 3.4 CFU /ms, . with the maxi -
mum concentration at 88 CFU /m3. The geo-
metric mean directly at the compost facility
was 22 CFU /m with the maximum concen-
tration being 144 CFU /m
BIoCY
D:::•:- 1 c,90 a�;d 1 (4 Cl ��� l�cr::l Phi•:
• . ics
C0r �..:::,��1� conducts: d fur•tl:c�r inve.sti-a-
tion, c - :cvels 1 _,• %.
of.-�. �;r� ui tl.�•. tll erinophilic
fun z� :•o�aic bacteria and Jliesopli lic fungi.
The c:c•.*.•,Nvind sites Nvere located 1.000 feet
to 8.��_ _► `eet from the Cite II perin�cter..�n
employ• e health sui•N•eillance 1)1 was
estab :s -ed in 19S at mite II. There Nvas llo
evidence of adverse health effects related to
the eNz.' zure toA. f u m gotus during the past
fire ea:•s.
A cc7::: , nmonitoi•ing of.A. fu,»lga.
tus z=: as conducted for the Portland. Maine
Water D:strict in 19,q and 1560 at West
brook. 1 site activities were performed in
the open on a paved surface. The highest con -
centra::` -:z was found at 30 meters from the
site ce .er. At 90,150 and 1.500 meters. lev-
els of ". ; � 74ctus were at bacl;p•ound lev-
el s. A c ..: � .
I.i'Ehenci�'e zit .aznpling program
am
was cc.ndscted in 1963 at the composting
site, ;.•a. -water tree tment plant and sue-
,.
rounc.n_ areas. At distances c-reater than
400 feet. :he airbor concentrations of.4. fu.
»2ig04 ;4- ere below 20 CFL' m�
SOLID WASTE COMPOSTING STUDIES
In 19 l?. R. R1•lander at the University
of Go ;l'e.:urg in S1:•eden, and a colleague
(Lunc c ' ..
.) reported Il at N�•o: kEi s at an ex-
M •
perin .al refuse coli'po.t facility had a
higher ncidence of sul)iective s\•m.ptonls,
such as nausea, headaches and diarrhea.
Eleven t:nplo\•ees were e1•aluated. Two
nwm�
In response to the
question initially
posed to the experts
at the itiTorkshop,
the answer that
emerged was
"Composting
facilities do not
dose any unique
endangerment to
the health and
welfare of the
general public.//
A COMPOSTER
TOO GOOD TO REFUSE
Back yard compostin
g
programs will work --
in the cities that offer
th e
Biostac Comp oster.
The unique three- tiered design of
the Biostack® makes light of the
hardest part of the composting job
— turning the pile.
Because it makes
composting so easy,
the Biostack ensures `� ,. /•
a successful munici
P al •a/
com
posting pro �
gram. And it's fabricated of 60%
recycled' polyethylene.
Seleczed b3• d w fogowing cities and counties for dwir backyard composting p r og r a m s :
Ala-neda Co., CA, San Mateo CO., CA, King Co., WA, Los A g P7 Santa crux, Denver, of � pa and many ��. Bur r
snore.
JA 1993 49
For nwre in fomwtion, contact
our .'Municipal Sales Dept. at
(413) 383.4413 ext, 7661
.Data from biosolids
composting sites
have indicated that
I t distances of 250
to .500 feet from
compost facility
perimeters, the
airborne
concentrations of A.
ftvifigattis were at or
below background
:concentrations.
reported nausea, one reported fever, five
had headaches and four had diarrhea. This
was attributed. to possible exposure to
endotoxins.
.Rylander studied exposure to aerosols of
microorganisms and endotoxins in sewage
treatment and composting plants in the
United States and Sweden. Data from com-
posting plants showed average airborne
dust levels ranging from 0.1 to 12.0 mg!m
The highest levels (median 10.6 mgI'm
were found in the screening areas. The low-
est levels were near compost piles. The res-
pirable proportion of gram - negative bacte-
ria was in the range of 50 to 60 percent. They
concluded that too little information is avail -
able to establish dose - response relation-
ships which might be used to suggest stan
dards. Rylander suggested that a level of up
to 1,000 gram - negative bacteria 'm and 0.1
ug /m3 of endotoxin: should be considered as
safe until additional information is avail-
able. More recently. the International Com-
mittee on Occupational Health ha: recorded
002.0.05 ug�'m as Sufficient to elicit an
M MI response.
Another research project studied the air-
borne gram- negative bacteria, endotoxins
(lipopolysaccharide duet) and Aspergillus fu-
migatus at four Swedish composting plants.
Three plants compo_ led a mixture of solid
waste and sludge. The fourth composted
sewa sludge and wood chips. Both indoor
and outdoor sites were sampled at various
operational locations. A considerable range
of microbial concentrations were found in all
plants. Airborne concentrations of gram -
negative bacteria ranged from 0 to 3. x 10a
CFU /m Refuse hoppers, waste processing
areas and screening areas had the highest
concentrations, i.e., 0.15 x 10. to 3. x 10
CFU /m with medians of 0.43 x 10. 0.94 x
10 and 0.96 x 10 for the respective areas.
In most cases, more than half of these air-
borne concentrations were in the respirable
size range. Endotoxin values ranged from
0.001 to 0.042 ug /m , well below RS•lander's
suggested safe level of 0.1 ug /ms.
YARD WASTE STUDIES
E.M. Zwerling and P. Strom of Rutgers
University reported on a study in four com-
munities in New Jersey. They found high
airborne concentrations of A. fu m iga tits on-
site during activity and concentrations
equivalent to low background levels during
periods of no activity. During high activity,
AF concentrations at the composting sites
exceeded 5 x 10 and at some places 7 X 104
CFU /m However, during periods of work
activity, the concentrations dropped signifi-
cantly at 100 m (300 ft) and 500 m (1 ft)
downwind. At 100 m downwind. the air-
borne concentration was at 354 CFU /m3 and
at 500 m, it was S6 CFU /m These numbers
were within the range typical of background
concentrations.
A recent report on AF at a Connecticut
yard waste composting site reported con -
centrations ranging from 0 to 2.648 CFU /m
on-site and 0 to 11 CFU /m downm ind at dis-
tances of 500 feet to one mile. The downwind
measurements were similar to levels found
at background sites located remotely from
the facility.
Aerobiology specialists at the New York
State Biological Survey analyzed air sam-
ples collected at four locations on and
around a large yard waste composting facil-
ity at Islip, N.Y. (ICF). Continuous samples
were collected from August - October, 1992
using a Burk spore trap and were ana-
lyzed for total ('Viable and nonviable) fungal
spores and for Aspergillus fumigatus. Peri
odic air samples were also collected concur-
rently for -liable AF and thermophilic acti-
nomycetes with an RCS sampler by Suffolk
County Health Department. Volumetric
spore counts were obtained for the ICF;
Union Ave., a residential neighborhood
about 500 m downwind of the ICF (under
prevailing summer wind conditions); an air-
port site about 800 m upwind of the ICF; and
at Fisher Ave. Islip Terrace, about six miles
(10 km) upwind of the ICF. Total airborne
spore concentrations were similar at all four
sample sites. The average "background" AF
.airborne concentrations (at Fisher) were 65
sporesm and mean airborne AF concentra-
tions at ICF and union were 7 10 and 300
spores,'m respectively. Average viable. air-
borne AF were 56 CFU.'m at Fisher and
600, 81 and 20 CFU /m for ICF, Union and
the airport. 'Mean viable thermophilic acti-
nomycete concentrations were 36 CFU /m at
Fisher, and 480,110 and 33 CFU /m at ICF,
Union, and the airport respectively. Allergy
and asthma symptoms that were reported
by Union and Fisher community partici-
pants in a concurrent diary study, were
evaluated and analyzed by the New York
State Health Department. Analyses showed
that symptoms were not significantly asso-
ciated (P >0.05) with airborne concentra-
tions of spores in the two neighborhoods (E.
Horn, pers. communication). However,
symptoms were significantly associated
(P <0.05) with an `environmental factor',
which was a derived variable, i.e., a multi-
variate correlate of temperature, ozone and
ragweed pollen.
Ultimately, it appears that a clear resolu-
tion to a number of questions about possible
health effects associated with siting a large
yard waste composting facility within rela-
tive close proximity to residential communi-
ties will not be achieved using the Islip. or.
other previous study data. The statistical
power needed to distinguish significant
health effect trends will require a very large
number of symptom (diarist) respondents
and objective measures of health effect re-
sponses wherever possible, along with
hourly spore counts, even if only for a rela-
tively short period of time, e.g., 4 weeks.
Thus, the existing studies provided explicit
site data as well as guidance for improved
study designs for the future.
F ACILITY DESIGN
The primary exposure of potential con-
cern is inhalation of bioaerosols and derived
50 BJOCYCLE JkVL 1995
products emitted from compost facilities. Health ri_ks might
only occur at or around active compost sites where suscepti-
ble human receptors are present along with material that
contains biologically active agents that matt- become 0'
aerosolized. Factors which may contribute to exposure can
be classified as: 1) physical and meteorological charact.eris-
tics and 2) operational characteristics.
Meteorological characteristics at a site, in conjunction
with topography, may affect the exposure of workers and
nearby public to bioaerosol emissions from compost facilities.
If the design goal is to maximize diffusion and distribute
aerosols over a large area (so as to decrease their concentra-
tion in the atmosphere), then the facility design should at-
tempt to utilize winds and higher points of release. If the de-
sign goal is to keep the mass of airborne material close to the
facility, then composting operations should be shielded from
winds and preferably emit aerosols at low- heights, or even
from elevations below- surrounding sensitive areas. Existing
atmospheric diffusion models may be used to estimate the
impact of facility emissions on se nsitive receptors.
Limited data are available to qua.ntitatively evaluate the
effectiveness of various operational characteristics on
bioaerosol emissions. In the past, facility operations focussed
on process efficiency, achievement of pathogen kill and odor
control. However, there are data that are relevant to the out -
door static pile composting of sew age sludge utilizing fresh
and recycled wood chips as bulking agents. The emission rate
for .AF spores released from wood chip /sewage compost han-
dled by front end loaders was determined; mechanical agita-
tion of compost material was a mayor source of airborne emis-
sions. This suggests that reduced bulk movement of compost
and use of dust control measures will minimize bioaerosol re-
leases. The study also suggests that few of the• aerosolized mi-
crobes originated as wind blown losses from static piles of
compost. This was consistent with the .situation in the U.K.
in which 110,000 CFUIg were recovered from compost, with
only an average of 33 CFU,'m recovered from the air r along -
side the compost heap. In tests in the U.S. during mechani-
cal agitation of compost by a front end loader (FEL), down-
wind concentrations of thermophilic actinomycetes and fungi
were 150 -20.0 times greater in the immediate working area.
At least a few other mechanisms are identified that «
contribute to increases in airborne bioaerosols: mechanical
agitation of wheels and tires of equipment; physical handling
of the materials, and downdrafts onto dust -laden traffic sur-
faces. High levels of AF are also associated with FEL move -
ment of stored/stockpiled wood chips, other vehicular move-
ment across dust covered surfaces and screening of compost
(21 day) piles. Curing the compost for one month or more can
markedly reduce levels of AF found. It must be stressed that
the results from the Beltsville static pile method are ve
specific for this process method and materials handled. It
would be misleading to generally apply these results to oth-
er composting processes and materials without evaluating
the potentially critical differences, i.e. size of the over
eration and site the ll op
e amount and frequency of organic dust
generation sources, the feedstocks, the pile configuration
and overall process and site management . Other types of
composting facilities should be studied to determine the ef-
fect of operational characteristics on bioaerosol emissions.
MITIGATION OF EXPOSURES
When siting new facilities, critical evaluations should be
_made of several factors including the proximity to residences
and public facilities and meteorologicalltopo- graphical a-
ram -eters that contribute to off-site transport of bioaeros p
_ roximit to residences p ols.
The
p y ences and public places should also be
a. key consideration when upgrading composting facilities.
Required buffer areas can be greatly reduced vith enclosure
good management practices and increased mechanization of
the facility. The layout of composting activities associated
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There is little doubt
that if traditional
:dose _response
modeling and
quantitative risk
assessment could be
performed, more
robust conclusions
could be derived
from the data.
with bioaerosolization, particularly materi-
al handling processes, should be located in
the predominant prevailing downwind di-
rection or as far as possible from sensitive
receptors. From the engineering perspec-
tive, the design principle of compost facili-
ties should closely follow the natural biolog-
ical process, requiring minimal intervention
or handling of composting materials. Dis-
persion modeling of bioaerosol emissions
may be helpful, although such models are
predictive in nature and may generate re-
sults that are highly uncertain.
Good management practices for the oper-
ation of compost facilities are well defined in
state and federal regulations. These prac-
tices have primarily considered operational
efficiency, pathogen kill, production of a
good compost quality and dust and odor con -
trol.As noted above, data support the con-
tention that an open or an enclosed static
pile biosolids facility utilizing virgin and re-
cycled wood chips does not contribute to a
significant elevation of bioaerosol levels off -
site. N'e'e believe that additional studies on
other types of compost facilities are needed
to. determine the effectiveness of the follow-
ing operational methods which should lead
to reduced bioaerosol emissions: 1) Use of
added moisture in the composting materials
and/or area water spraying to control all
particulate emissions from the operation: 2
?Mechanical agitation (handling) of materi-
als with a high potential for creating
b should be minimized consistent
with the need to maintain other controls; 3 )
Agitation of compost materials should be
timed to coincide with the stage of the ma-
terial when: a) the potential for release of
bioaerosols is minimal, b) the potential for
off -site dispersal is minimal and/or c) the re-
ceptor populations are least; and 4) Tem-
perature and moisture conditions of bulking
agents should be managed to minimize for-
mation of bioaerosol-.
SITE ENCLOSURE
In addition to careful attention to good
management practices, the use of enclo-
sures and managed air streams may need to
be considered, particularly at sites in close
proximity to potentially sensitive popula-
tions. Careful attention m ill need to be paid
to worker exposures and protection in such
circumstances. Data available from the
WSSC Site II studies indicates that on - site
AF Ievels increased 11 -fold when the site
was enclosed. Prior to enclosure (4/1/83 -
5/31/86), AF were 22 CFU /m (geometric
mean) on -site. After enclosure (?flay 1990 -
April 3991), A.F increased to 2�o CrL' /m
(geometric mean). In October 1991; Chesa-
peake Occupational health Services re-
viewed the health surveillance data main-
tained for Site II workers from its inception
in 1987 and found "no evidence of adverse
health findings related to exposure to AF."
The use of filters has been evaluated pri-
marily for effectiveness of odor control. The
use of biofilters or chemical scrubbers (used
primarily to control odors in enclosed facili-
ties) has not been evaluated specifically for
their capacity to retain bioaerosols. Consid-
erable data exists relating to the efficacy of
electrostatic precipitators and dry bag hous-
es in removing particulates from industrial
stack emissions. However, the efficiency of
bioaerosol removal with these technologies
remains untested. We recommend that
biofilters and scrubbers be evaluated for
their bioaerosol removal efficiency. The de-
sign of such studies should consider the fact
that previous investigations have shown
that static .compost piles exposed to low or
moderate levels of atmospheric turbulence
do not release a continuous stream of AF
spores into the air. Furthermore, AF, un-
like, some other fungi, does not have an in-
herent mechanism for forcible ejection and
propulsion of its spores (conidia) into the
surrounding atmosphere; this fungus de-
pends on external mechanical movements
for dispersal of its spores.
DISPERSION CONTROL
Site modifications can be used to enhance
or inhibit the dispersion of bioaerosols to
minimize off -site effects. Berms may be built
and/or trees planted at strategic locations on
the site to alter wind dispersion patterns
and entrainment of bioaerosols generated
by the facility. Tree barriers have an aes-
thetically pleasant appeal around waste
treatment facilities and have often been
suggested for visual benefit as well as the
benefit of reducing dispersion of airborne
microorganisms from the facilities.
Experimental evidence for the benefit of a
forest barrier was reported in a very detailed
study in 1914 of particulate dispersion into a
90 percent pine forest having a stem density
of 1,474 trees per hectare and a mean tree
height of 10.5 to 13 m (over the years of the
study) at Brookhaven National Laboratory
Upton, lti'ew York. They demonstrated that
"the forest edge modifies dispersion primar-
ily by changing local meteorological condi-
tions and flow patterns and secondarily by
direct removal of particles," Le., by impaction
and deposition onto foliage.
Particulate plumes moving unobstructed -
ly over open terrain are significantly broad-
ened, both horizontally and vertically, when
they encounter a forest edge; this in effect
dilutes the concentration of particulates in
the plume. The amount of broadening is in-
fluenced by the foliage density. Dense fo-
liage at the edge would have the same effect
as a solid object, i.e., pronounced vertical
dispersion, whereas in a forest with open
trunk space at the edge maximum penetra-
tion and minimum broadening of the plume
would occur with much channeling of air
into the subcanopy level. They also found
that "the intensity of turbulence within the
forest reaches a maximum at midcanopy
level." In addition to this study, there is con-
siderable knowledge and experience show-
ing that vegetative windbreaks are very ef-
fective - controls for wind erosion,
particularly in the Great Plains regions of
the U.S. Air dispersion models currently
52 BIOCYCLE
JAN 199
a�•ailable should be useful in the evaluation of this iss ::e at
local sites.
BUFFER DISTANCES
In general, the specification of appropriate buffer dis-
tances depends on the site location, design, local micron}ete-
orological conditions and emission controls. No setback may
be necessary for totally enclosed facilities, if all activities are
enclosed and ventilation control is provided. A number of
biosolids composting facilities have been empirically evalu-
ated. Studies at the closest residence (0.4 and 0.5 mile.) to
the WSSC Site II and Dickerson in INZaryland suggest that
bioaerosols are not elevated above background.
Airborne .A F levels were measured at the WSSC Site II pri-
or to operation as 0 -42 CFU /ms. When WSSC Site II was op-
erated as an open facility, airborne .A.F were measured at or
below 43 CFU/m in three years of operation. However,
slightly elevated levels of AF were detected at the nearest off-
site receptor (about 500 feet from the attire composting -ad).
W!hen the site was enclosed, AF levels were similar to prior
background. Z- %verling and Strom of Rutgers Universi tx have
measured airborne levels of .A.F at varying distances rom
several yard waste composting facilities at different stages
of operation. The facilities represent van ing levels of man -
agement expertise. Sampling was also conducted at the Islip
Composting Facility in Islip, N'ew York which was handling
yard waste and a complete report has been compiled by the
investigators. We are not aware of any others.
CONC LUSIONS
Several conclusions reached by the working group in-
cluded:
1) The general population is not at risk to systemic ;i.e.,
whole body, generalized, as in circulatory, 1\ mph etc.) or tis-
sue infections from compost associated bioaerosol emissions.
2.) Immunocompromised indi�-iduals are at increased risk
to infecti by various opportunistic pathogens, such as A.
fumigatus, which occurs not only in compost but also in oth-
er self- heated, organic materials present in the natural en-
vironment.
3) Asthmatic and `allergic' individuals are at increased
risk to responses from bioaerosols from a variety of environ-
mental and organic dust sources, including compost. A. fu-
migatus is not the only or even the most important bioaerosol
of concern in assessment of risk for CDTS, N and HP (ex-
trinsic allergic alveolitis) associated with exposure to dust
from organic materials. The amounts of airborne allergens
that sensitize and subsequently incite asthmatic or allergic
episodes cannot be defined with current information avail-
able, especially given the «-ide variation in host sensitivity,
the numerous sources of natural environmental exposure,
` . and the diversity of constituents and bioaerosols. Prospects
4 for such precise definition are limited in the short -term be-
- cause of these factors.
• 4) In spite of the fact that some types of bioaerosols can
cause occupational allergies and diseases, and that some of
the same types of bioaerosols are present in the air at facili-
ties that compost organic materials, available epidemiologi-
cal evidence does not support the suggestions of allergic,
asthmatic, or acute or chronic respiratory diseases in the. general public at or around the several open air and one en-
4 closed composting sites evaluated.
Hence, the answer that emerged to the question posed at the
beginning of the workshop is: "Composting facilities do not
pose any unique endangerment to the health and welfare of the
general public.' The major basis for this conclusion is the fact
that workers were regarded as the most exposed part of the
community and where worker health was studied, for periods
of up to ten years on a composting site, no significant adverse
health impacts were found. In addition, in most cases the mea-
sured concentrations of the targeted aerobic bacteria, ther-
•
THE t all 1
COST- EFFECTIVE WAY OF A
LIQUID OR DEWATERED SLUDGE
�a
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33543 Md. Line Rd.
Massey, MD 21 650
Call 1- 800 - 240 -3594 Fax 1 -410- 928 -5243
Q AG -BAG COMPOST TECHNOLOGY INT'L
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• LUCRATt COX TAWZV a MOIST' M CONTEXT RLTADrZD
• VNATIEC?LD BY NATO= • 3 /3 THE AXZA RLQ. BY WINDROWS
• COM1'09MG BY TORCLD AZRAT30N • TUPWING NOT NLCLSSARY
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1nt'1 (603) 861 -1644 — 800.3341432 --- -Fax (503) 861 -2527
B ioCycix
JANUAR 1995 53
CONTROLLED ENVIRONMENT
Worker populations
at compost facilities
thus far haN7e not
Shown any
significant
differences in
overall body or
respiratory fitness
as compared to
nonexposed
persons.
mophilie (heat loving) fungi, and AF
bioaerosols in residential zones around com-
posting facilities shoved that the airborne
concentrations of bioaerosols were not signif-
icantly different from background, (i.e., as if
the composting facility were not there). A
likely reason that the bioaerosol levels were
not significantly different from ambient is be-
cause the naturally decomposing self- heating
organic matter on which these subsequently
aerosolized microbes thrive are widely dis-
tributed throughout the environment.
5) Occupational exposure to bioaerosols
on composting sites may be significant, de-
pending on the circumstances at the site, op-
erational characteristics, and worker prox-
imity. Compost site workers are clearly
more expos to compos bioaerosols than
are the surrounding populations. However,
as alread stated, worker populations at
.such facilities thus far have not shown anv
significant differences in overall body or res-
piratory fitness as compared to nonexposed
persons. On the other hand, adverse health
effects have been observed in a fear workers
at such commercial facilities as those for
producing mushrooms or processing wood
chips and bark. This suggests that future
worker studies should include systematic
asses: ments for Mucus :Membrane Irrita-
tion, Organic Du .Qt Toxic Svndrome ODTS,
HP (extrinsic allergic alveolitis), and relat-
ed disorders in low, chronic exposure situa-
tions, i.e., situations in which exposures of
.LOW COST COMPOST TURNING MADE EFFICIENT
SITTLER'S New Hydraulic Cylinder
Controls Alignment
Ilk;
4
AL iiiiiiEr.
3
,r - ;yt,�+ .• ! - .a «•.... �:• Via. .�i`�•M.•i►i+`ti:. '.i►+.. .a•�+ : ai... ��.�►. .•.•..r j -
�_ 4T'.i�e��' '��'.wr! , 'i +te �•T.s�i �'! :.ZTi: jig
...�•'�� i,: s � ; r • '�+ •" + r•++},_ },;'y °t:v�� .�f�•a:.1 •aiM ,,� �'" y v � �, ... a �• ,', . a _'',"!�. ; • a , ' .:y. > • � .
y�. > i a : �'. •�� 1 VT v� .� ° 'l.' �ir` <'.w �IY► • 3"�' . + r. �.. -�i` ,. ti • • .y.�a • � 7 ��.
. - h t• •_ ! < > a ^NW 'tw ,a �, ....c �•,.�! •+•r ) � r' +''! � •. �„ >> . •' � � .� M ,_ . x
)r. A w'• x .R r. :. .''Y ter. c. ° , , Z >. a• ..r a .w wi!" I • / •. .....ty yt! •� :�,'+
• y � . ti. p< .: ' ;/� aY 4 i 7'� ... +• .. = � t 1• .i:� �'. �,�.. �.. : � • .. ,y • • - •' n..� rW � a+
:�lA � _ �r.�•� 'L � �• +�.. �:+' .. - �. �•`.• -. +►.��. �!•`a:.� ,� *i ' .. '••.- •, • _ a •- . . � :' +�'. ' .. � .�
�� + f t 's'• ` :'�'i : �.' -. .-•a •fir .» ,,,.► : ±y,R ti �• ».�. .:.. ,. + ;: •�'. _ T t "r.� ��., "' i
• Tractor tow models 5 1 0 and 10 1 2
Distributor:
• Loader mount model MM l 2L
va! °r� �:Jon Inc.
Pepin
• Arrives ready to install and use
U:.ireC.J z 00
• OPTION: Threading frame raises
Ouel-
and lowers protective windrow
C?n.cu2 J 1 L 2��8
geotextile cover while compost
Ted: (8 ; 9) 829 - 28 E
is being turned
(819) 829 2 i ' 7
10 - 10 5 CFU /m are generally present.
6) Because of continuing public concern,
and because of the wide range of potential
respiratory responses to organic dusts, ad-
ditional study would be helpful to further
verify this apparent lack of adverse health
impact from composting facilities. Two
kinds of studies (epidemiological and an-
noyance studies) would be helpful for defin-
ing potential impacts of bioaerosols from
any source, composting or otherwise. Epi-
demiological studies would help define dose -
response relationships and if carefully
planned and conducted could perh docu-
ment clearly any negative health effect im-
pacts on a community population near a
compost site. Such epidemiological studies
are expensive and difficult and have not yet
been conducted around composting facili-
ties. If such epidemiological studies are con-
ducted, they should include nonsubjective
measurements like pulmonary function
measurements, serology to antigens from
compost bioaerosols and microbial s erotypes
in the exposure environment, full medical
histories of indi -% iduals, and other measures
appropriate to quantitate irritant responses
to organic dusts.
7) Annoyance studies are much easier to
conduct; they can and have yielded useful
information at far less cost. If carefully
planned and conducted in communities near
compost sites and coupled with environ-
mental measurements of actual exposures,
these studies can help document annoyance
as related to the presence or absence of
bioaerosols and other factors such as mal-
odor, irritation, malaise, noise, visual con-
cerns, and traffic. The procedures for as-
sessment of annoyance are available and
could be valuable to community impact eval-
uation processes because they offer a sys-
tematic mechanism for recording observa-
tions (olfactory or otherwise), corroboration,
correlation, and interpretation. Augmenta-
tion of annoyance studies %rith a limited
number of nonsubjective 'measurements
could help in the separation of correlation
into cause and effect. ■
Patricia Alillner is with the.Soil :1licrobial Sys-
tems Laboratory of the U'SDA.4gricultural Re-
search Service in ;Beltsville, Marvland. Dr.
Millner is the primary editor of the report. Oth-
er authors of the Sioaerosols research report
are: S.A. Olenchock National Institute for Oc-
cupational Safety and Health; E. Epstein, E &
A Environmental Consultants; R. Rylander,
M.D., University of Gothenburg, Sweden; J.
Haines, New York State Museum; J. Walker,
Un ited States Environmental Protecti Age
cy; B.L. Ooi, Organic Recycling, Inc; E. Horne,
New York State Department of Health; and M.
Maritato, ChemRisk• The complete report,
"Sioaerosols Associated With Composting Fa-
cilities," has been published in the journal
COMPOST Science & Utilization (Autumn,
1994 issue). Copies are available at S25 from
CSU, 419 State Ave., Emmaus, PA 18049; a
one -year introductory subscription (beginning
with the Autumn, 1994 issue) is S99.
54 BIuCYCLE JJa.VtARY 1995
ATTACHMENT 3: CUSTOMER SURVEY
M
Ramsey Coun
W11 S*
..�. �- 1i.: SaYk: �il;, Y. Ca'" �te'.x'c�CSaR1�W0`f.�K'Rn'@�U�C `X ate. 'CO�:'4 ..5�411.�`c3su _ ��n•r ., <
.., .. 3`S+e � `3�'ifF�n7rY1L .. ash�"'�`Xi'�`fti"a 3�'?:z:;.� (^Sk � >: �'� - '.'•'��;�orVV�*L.`s: S>
E .
RAMSEY COUNTY Yard aste S,ite servi e urvey
Please complete this survey and return it in the enclosed, stamped envelope. Your responses will help Ramsey
County provide high quality yard waste management services. Information from surveys is anonymous;
please do not write your name or address on this form.
• Use No. 2 pencil or blue or black ink pen only.
RpNG MARKS r G)
MARKING DIRECTIONS Do not use red ink or felt tip pens.
• Make solid marks that. fill the oval completely.. RIGHT MARK
* Make no stray marks on. this form.
Printed in U.S.A. Mark Reflex® by NCS MM102177:321
1. Which yard waste site(s) did you use?
0 Battle Creek
O Arden Hills
O Midway
0 Shoreview/White Bear Township
0 Maplewood
0 Summit. Hill
0 Frank and Sims
0 Mounds View
2. Please rate each of these services by filling in the appropriate number:
a. Prompt service
b. Courteous monitor
c. Monitor could answer questions about yard waste
d. Cleanliness of site
e. Ease of locating site
f. Easy to use
g. Quality of finished compost
h. Traffic control
i. Easy to understand signs
j. Site was open on time
Poor
Average
Excellent
CO
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0
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0
0
0 0
0
0
0
o
0 o
co
0
.3. Based on your experience, would you recommend using this facil to a friend?
. C D Yes 0 No
4. How did you learn about the yard waste sites?
Q Newspaper
0 Brochure or flyer
0 Utility bill insert
0 City newsletter
0 Waste hauler
0 633 -EASY ( -3279)
O Recorded message (633 -9449)
O Signs along the roadside
O Radio, TV, or Cable TV
O Realtor
0 Other (specify):
5. Please write any suggestions or comments below or on the back:
Thank you for your time!
MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand, Associate Planner
SUBJECT: Conditional Use Permit Review -- Compost Site
LOCATION: Beam Avenue, between Highway 61 and Hazelwood Ave.
DATE: June 30, 1995
INTRODUCTION
The city council should review the conditional use .permit (CUP) for the Ramsey County
compost site on Beam Avenue. Refer to the maps on pages 2 -3.
BACKGROUND
May 9, 1994: The City council reviewed and amended the CUP. Refer to the CUP conditions
on pages 4 -6.
August 8, 1994: The city council accepted a report from the. county about the compost site.
The council directed the county to continue researching conditions and techniques for compost
site operations.
DISCUSSION
Since the city council meeting on May 9, 1994, we received five odor complaints. A community
development department inspector responded promptly each time and found the compost site
odors to be under the established nuisance threshold of 3.0. Refer to the complaint reports on
pages 7 -11. I also spoke to Fawsi Awad with the county to verify that they are in compliance
with. council conditions. The county is meeting the conditions of approval.
RECOMMENDATION
Review the conditional use permit for the Ramsey County compost site on the south side of
Beam Avenue again in one year.
p :sec3lcompost2.mem
Attachments:
1. Location Map
2. Property Line/Zoning Map
3. CUP Conditions of May 9, 1994
4.. Complaint Reports (5 pages)
)NAIS HEIG HTS Attachment 1 OWNS
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Attachment 3 — 1
d. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Chuck McGinley, Consultant for Maplewood,, who mon itored the odor.
Zack Hanson, Ramsey County Department of Public Health
Ralph Sletten, 2747 North�C1a
Margaret Behrens, 1393 Kohlman
Annette LaCasse, 2673 North Hazelwood
Beth Sletten, 2747 North Clarence
Dawn Knobbe, 1423Kohl.man
Tim Kennedy, 1134 Glendon Street
e. Mayor Bastian closed the public hearing.
f. Councilm.ember Carlson introduced the ,following and moved its
adoption:
94 - 05 - 4$
CONDITIONAL USE PERMIT RESOLUTION - COMPOST SITE
WHEREAS, the Director of Community Development is requesting that the
City Council change the conditional use permit conditions fora compost site
on Beam Avenue;
WHEREAS, this permit applies to the property on the south side of Beam
Avenue, west of the railroad right -of -way. The legal description is:
Lots 81.84, Gardena Addition in the North 1/2 of the SW 1/4
of Section 3, Township 29, Range 22.
WHEREAS, the history of this conditional use permit is as follows:
1. On April 4. 1994, the Planning Commission recommended that the
City Council approve these changes.
2. On May 9, 1994, the City Council held a public hearing. The City
staff published a notice in the paper and sent notices to the
surrounding property owners. The Council gave everyone at the
hearing a chance to speak and present written statements. The
Council also considered reports and recommendations of the City
staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the conditions for the above-
described permit shall read as follows:
1. The site may be open to the public between March 24 and December
6 of each year.
2. The site may be open to the public between the hours of 9:00
a.m. and 8:00 p.m.
3. The County shall provide at least one monitor at the site for
all hours that it is open to the public. If the City or County
determines there is a need for more site monitoring, the County
shall assure that the site has adequate monitoring.
4
5.9 -94
- J
4 . Thee site shall accept only the following materials: wood chips,
o, arden waste, lawn cuttings, weeds, prunings of soft bod ed
l ants , leaves along with maters al s 1 ke pine cones fruit and
p rd waste. Ramse
small twigs that people pick up with their yard y
County shall monitor and remove any unacceptable material left t.
at the site.
the dumping
s; 5. The City prohibits or storing of the following
materials: brush, branches, garbage or refuse.
E shall have the grass clippings 6. The County 9 pp s removed from the site 9
at lea st three times a week (Mondays ,
Thursdays. and Saturdays)
F or other days if necessary to help prevent object ionable odors
hal 1 review this permit annually. At the time
70 The City Counci 1 s p
of review, if warranted, the City may amortize to close the
site.
shall manage the compost site to minim ze the amount
S. The. County sha g p •
of objectionable odors. Management procedures shall include the
following:
Attu 3 — 2
a) Procure, maintain and use wind direction and s eed
monitoring equipment at , the site. The County s all
provide this equipment so it is accessible to the City
p
staff.
b) Record wind speed and direction every two hours during •r
pile turning and the haul-out of materials.
c) During April through October, turn the piles of
materials only when the wind is blowing from the
southeast, south or southwest and at least five miles
E er hour. During November through March, the wind must
e calm or from the east, south or west. The piles shall
only be turned between the hours of 8:00 a.m. and 4:00
p.m. on Monday through Friday.
d) Keep a written record of:
1) The times of pile turning and the haul -out of
materials
Z) Compost pile temperatures
3) A description of the compost quality
4) The initial date and aging of the compost piles
9. The Community Development Department shall handle odor
complaints during regular business hours and the police
department shall handle odor complaints after regular hours. The
inspector shall verify and measure whether there is an odor that
.violates the odor standards of this permit. To determine if
there is a violation of this permit, the inspector shall follow
the procedures in Attachment A of this permit. A violation of
this permit shall occur when the inspector has recorded ten
sniffings of the ambient air over a period of thirty minutes
with a geometric average OIRS of (a) 3.0 or greater if the
property at which the testing is being conducted contains a
permanent residence, or (b) 4.0 or greater if the property at
which the testing is being conducted does not contain a
5 5.9.94
Atta 3 -3
100
permanent residence. (See Attachment B of this permit for a
1 description of the odor scale.) If there is a violation, the
inspector shall investigate to establish the source of the odor.
The City shall notify the County of the violation. The County
shall . advise the City of the reason for the problem and correct
it to meet the standards of this permit. The County or site
operator shall cooperate with the City or its representative
regarding such investigations.
The County shall deposit with the City an escrow deposit of
$5,200 on or before May 1, 1994. Thereafter, on or before
January 1 of each year the County .shall deposit with the City an
escrow deposit of $2,000. The City shall use this deposit to:
a) Pay for City staff time or the costs to hire a third
party to verify and measure odors, following complaints
received by the City
b) Train City staff persons and others for wind and odor
monitoring
c) pay for an odor consultant to thisstreparing this
permit or future revisions to permit*
At the end of each calendar year, the City shall
refund to the County any of the deposit not used by
the City. If needed, the County shall pay for any
consulting costs above the escrow deposit that the
• City needs to reevaluate this permit.
11. The site operator shall use water to suppress dust from the compost
.piles, as necessary.
12. Phalen Chain -of -Lakes Watershed Steering Committee's technical staff
Shall review leeching of water issues and concerns on the site.
13. County shall monitor and remove nonapproved items from the site.
14. County to report by August 1, 1994 on:
a) Reduction of size,
b) Explore alternative site location,
c) Prohibit use by commercial businesses.
d) Report update on aspergillus fumigates from other districts and
sites,
e) Update from Soil Conservation.
Seconded by Mayor Bastian Ayes -all
6
Attachment 4 1
COMPOST SITE COMPLAINT (from Golf Course)
JULY 19
The environmental health official, Robert Wenger, received a call from Fawsi Awad with
the Ramsey County about 2:15 p.m. July 1.9, 1994. Mr. Awad got a complaint from the golf
course. I met John (also with Ramsey County) at the site right away. The contractor was in
the process of turning the piles. The wind was initially from the south to southwest when i got
there, but when we tried to run .a test, it was fluctuating. When i opened the gate, the odor, was
strongest at 2.5. When John and I went along Beam Avenue for one -half hour, we could not
pick up an odor until we came back to the gate, which was 1.5 to 2. The weather was in the
90's with very high humidity, which seemed to contribute to the odor.
The golf course manager apparently said customers were complaining. We checked
the course's own grass piles across Beam Avenue from the compost entrance. There was a 1.5
odor from them although I don't think the golfers were smelling this because of the wind
direction. There was about a 3 right at the old compost pile and also at the grass pile on the
north pad.
Atta 4--2
COMPOST SITE COMPLAINT (from Golf Course)
AUGUST 15, 1994
The environmental health official checked .along Beam Avenue and at the clubhouse
around 4.30 p.m. Fawsi Awad with Ramsey County, called late afternoon with a complaint.
could not detect any odor.at that time. l went back again Tuesday morning. There was about a
1.5 odor at the gate along Beam Avenue. The same level of odor could be detected at the golf
course's grass pile across Beam Avenue.
n
Att. 4 - 3
COMPOST SITE COMPLAINT
NOVEMBER 4, 1 -994
At 4:30 p.m. on November 4th, the environmental health. official received a call from
Margaret Behrens regarding a bad odor form the compost site at the end of Clarence Street.
called Fawsi Awad of Ramsey County before I went out there. Mrs. Behrens indicated it had
been going on for two weeks. I asked her why she had waited so long to call. She said her
sister had called previously, but I know of no other calls (complaints):all summer and fall. I told
her I would be out there immediately. I met her in front of the Sletten house. When I got out of
the car I detected a faint odor of something., but it disappeared right away. When Mrs. Behrens
came out of the house, she said the odor had disappeared since she called. I waited awhile,
but could not smell anything more.
then went directly to the compost piles at the back of the site. Between the piles I could
detect an odor, level 2 on a scale of 5.
m blrpt\com post
Att. 4 4
COMPOST SITE COMPLAINT
March 22, 1995
On March 22, 1995 at 10:20 a.m. our office staff took a call from Margaret Behrens on
Kohiman Avenue who indicated that the compost smell is overwhelming. when I returned to
the office at 11 p.m. and got the message, I went immediately to the site. The county was in
the process of moving the leaves on the north area (from.last fall) to the south end of the site.
The leaves were very dry with little odor. I rated jt a 1.5 out of a scale of 5.0. There was a
moderate easterly wind blowing when I arrived at the site. It had changed to a southerly wind
when I left. There was no odor at all in front of Behrens' home on Kohlman.
I also drove to the end of Clarence Street. There was a very faint odor evident which
was less than a .5 on the 5.0 scale. I spoke with a lady there whom I assumed to be Margaret
Behrens' sister. She said that the odor had been bad since last Saturday. The worker at the
.site said that they had only started moving the leaves yesterday.
mb\mem \compost
10
i
s
t
Atte 4 -5
MEMORANDUM
TO: Director of Community Development 4
FRONT :. Environmental Health Official
SUBJECT: Compost Site Complaint - December 2, 1994
DATE: December 2, 1994 ,,
In response to the complaint about the compost site odor from veronica Sletten, I immediately
went to the end of Clarence Street to investigate the complaint. There I met Fawsi Awad and
John Springman from the County. When I first arrived, the odor level was at 2.5 on a scale of
5.0. The level of the odor must be 3.0 or greater at the location of the complaint for there to be
an ordinance violation. when Fawsi and John arrived a few minutes later, the odor was already
dissipating. The wind \Vas fluctuating between north and south. We stayed there until the odor
was completely gone.
Next we went to the east end of Kohlman and observed a 2.0 level . We also went to the
compost site that had a 10 level between the piles. The County's contractor was in the process
of reducing large piles of leaves from this fall into smaller wind rows. They had also been
Hauling out the fresh leaves to reduce the volume of leaves at the site. The odor was of freshly
raked damp leaves., but it also smelled like fresh unburned pipe tobacco.
nib
S 1
AGENDA REP ORT Action by Council.;
Endorsed.-- -
Uodiff ec „
To: City Manager Michael McGuire
From Director of Public Safety Kenn '
ReJecte
y th V. Co11�ns Date
Subs ect: Alarm Ordinance
Date: August 9, 1995
Y
Ntroduct i on
On Ju 20, 1995, a draft revision of Ma lewood' '
p s alarm ordnance was
submitted to the City Council for review and comments.
Background
The revised Maplewood alarm ordinance has •
s several changes, some of which are
merely definition and language changes.
Some of the most significant changes are
Fees that are charged for the third fourth fifth and subsequent
false alarms that occur within a six -month P eriod,
All delinquent charges shall be certified '
to the Ci Clerk, who
will prepare an assessment roll providing or assessment
g of the
delinquent amounts against the respective ro erties,
P P
Removing annual individual alarm license fees,
Recommendation
It is recommended that the Cit. Council •
City it review the revised Maplewood alarm
ordinance and approve its first reading.
Action Required
Submit to the City Council for their review and approval.
KVC: j s
Attachment
Chapter 4
ALARMS AND ALARM SYSTEMS*
Art. I. In General, §§ 4 -1 -- 4 -40
Div. 1 Generally, §§ 4 -1 -- 4 -20
Div 2. False Alarms, §§ 4 -21 -- 4 -40
Art II. Licenses, §§ 4 -41 -- 4 -49
ARTICLE I. IN GENERAL
DIVISION 1. GENERALLY
Sec 4 - 1. Definitions.
For the purposes of this chapter, the following words, terms and
phrases shall have the following respective meanings ascribed to. them.
Alarm agent: "Alarm agent ", shall mean any person who is
employed by an alarm business, directly or indirectly, in whole
or in Dart �"
Ur ' sell, lease. service, repair install, maintain. operate or
respond to, _alarms or alarm - system s on any building, place rrr
premises, or vehicle - - j y - dial III in the city.
Alarm, aucfible: "Audible alarm" shall mean a device
the P I used to detect unauthorized access or use. smoke fire,
or other undesirable condition, and broadcast an audible signal at or
near the location of such activity or event
Alarm business: ".Alarm business" shall mean any person in the city
engaged in whole or in in selling, leasing, maintaining, ,
repairing, altering, replacing, moving, installing, or monitoring any
alarm system or causing to be sold, maintained, bul VILAZU, repaired,
altered, replaced, moved, installed or monitored an alarm system in or
on any building, place, or premises or vehi - .
Alarm, false: "False alarm" shall mean the dkft triggering of
an alarm through component failure, malfunction,
improper installation or the negligence of the owner or lessee of an
alarm system or of his employees or agents. It does not include
activation of the alarm by acts of God or by utility company power
outages.
*Cross reference w - Eire prevention and protection, Ch 12
State law reference -- Alarm transmission telephone devices, M.S. § 237.47.
Alarm, nuisance: 'Nuisance alarm" shall mean an audible alarm,
co nfirmed by observat b r n in li f ers nn 1 to be
e mitt ing continuous or repetitive falsealarms. disturbing th publi
Vie, in circumstances such that a r ib le . party cannot be
identified or is unavailable to silence said alarm
Alarm, proprietor: "Proprietor alarm" shall mean an alarm W11116-I'll ib
maintained, onerated, . and
res.nonded to by the user. without the-p..arti i ation of an alarm
bu in
Alarm system: Alarm system" shall mean an asscinlu 01"
.. dildlI LL
.
any device or apparatus for
automatically signalling the occurrence of an event or condition
requiring an immediate response by public safety personnel.
Person: "Person" shall mean any individual, partnership,
corporation or other entity.
Subscriber: "Subscriber" shall mean -4
customer of an alarm business , ur
all aldlill b whom„ by contract or agreement.
regeives service includ main n mQnitorinv, remote r i n
of, or response to, .any operational alarm system.00rtable or installed
(Ord. No. 483, § 1216.010, 3 -6 -80)
Cross reference -- Rules of construction and definitions generally, § 1 -41 et seq.
ram dm�lw
vooe; I U PPAU1 9 01M tOW-0 15 I11$J I I MIJ I F+-7W9J W$WAW1 I t% 0 11 N3 rd I I Wl WO I K I I I I KWAN I rwj I W N1144 w I I
TM
Sec. 4 -3. Standards for alarm systems, proprietor alarms
and audible alarms.
The director of public safety may prescribe minimum standards for the
construction and maintenance, and may require inspection and
approval, of all alarm systems, proprietor alarms and audible alarms
inst 33 op
all c rated within the city. These regulations shall become
effective upon adoption by council resolution, and all devices shall
meet or exceed such standards before licenses may be issued under
this chapter. Such standards shall not exceed the requirements
specified by Underwriters Laboratories, Inc., or Factory Mutual
Research Corporation. (Ord. No. 483, § 1216.020, 3 -6 -80)
Sec. 4 -4. Audible alarm requirements.
All audible alarms in the city shall meet .the following requirements:
(1) Every person possessing an audible alarm at any residence,
place of business, or other fix premises, shall Pubt a nIItice
ttairrlrrg maintain a current record at the Department of
Public Safety, of the name and telephone number of the
persons to be notified to render repairs or servic dull'116 ully
when the
alarm is triggered.
(2) Audible alarms that sound like police or fire sirens are
forbidden.
(3) Such audible alarms shall have an automatic shutoff which
will silence the audible alarm within a period not to exceed
twenty (20) minutes for fixed locations., or five (5) minutes far
vehicle alarms (Ord. No. 483, § 1216.020, 3 -6 -80)
w
Sec. 4 -5. Alarm agents.
No person shall engage in, conduct, or operate as an alarm agent
in the city, unless he is employed by an alarm company licensed under
provisions of this chapter. (Ord. No. 483, § 1216.030, 3-6-80)
Sec. 4 -6. Alarm transmission telephone devices.
No person shall install an alarm system, or use and possess an
operative alarm system, which utilizes an automatic dialer to deliver
t7z or prerecorded y ,Q1Ce messages y WIRWI UU11VC telephone
to the city public safety communications center. (Ord.
No. 483, § 1216.030
State law reference- -Alarm transmission devices, M.S. § 237.47.
y
Secs. 4 -7 -- 4 -20. Reserved.
DIVISION 2. FALSE ALARMS*
Sec. 4 -21. Reports required.
A report shall be filed with the director of public safety within ten
(10) working days after alarm for each and every alarm transmitted to
the police department and if requested by the director of public
safety, such report shall contain all information specified by the
director of public safety. (Ord. No. 483, § 1216.020, 3 -6 -80; Ord.
No. 491, § 1 7- 24 -80)
*State law references -- Falsely reporting crime. M.S. § 609.505; false fire
alarms, M.S. § 609.686.
Sec. 4 -22. Responses by city to false alarms; written
reports required; inspections; fees; excusable
false alarms; etc.
(a) No fee shall be charged for a response by the city to a false
alarm from an alarm system at a fixed location in the city at which no
false alarm has occurred within the preceding six -month period, but
the person having or maintaining the alarm system shall make a
written report thereof to the director of public safety, as provided in
section 4 -21 of this division.
(b) No fee shall be charged for a second false alarm response by
the city to an alarm system at a fixed location in the city within six (6)
months after the first response, but in addition to the requirement of
a written report thereof, as provided in section 4 -21 of this division,
the director of public safety shall be authorized to inspect or cause to
be inspected the alarm system, prescribe necessary corrective action
and shall give notice to the person having or maintaining such alarm
system of the conditions and requirements of this chapter.
(c) For a third false alarm response by the city to an alarm system at
a fixed location in the city within six (6) months after a second such
response, and for all succeeding such responses within six (6) months
of the last response, a fee of twenty -five dollars ($25.00) may be
charged, and if such third false alarm, or any such succeeding false
alarm, is the result of the failure to take necessary corrective action
prescribed by the director of public safety, the provisions of section 4-
49 of this chapter shall be applicable.
(d) The director of public safety may excuse false alarms at a fixed
location when there is evidence that they are the result of an effort or
order to upgrade, install or maintain an alarm system or if one or more
false alarms result from the same malfunction within a seven (7) day
period of time. (Ord. No. 483, § 1216.060, 3 -6 -80)
Sec. Vehicle alarms,silencing Qf nuisance alarms
re. pair or deactiv t� ion
(a) It is a violation of this ordinance for the owner, renter, or
leasor of any vehicle equipped with an audible alarm or alarm s ystem
t.Q operate such alarm or alarm system upon any street or in any public
place in the City in such condition. or at such a degree of sensitivity,
that the alarm is readily Iri by normal, innocuous event and
activities, such as passing vehicles or pedestrians.
(b) When the public peace is disturbed b alarm on a
vehicle parked in any p ublic .place within the City a p eace officer
resvQnding to the scene may_ if the vehicle oaerator cannot be found,
d ireq - 'n o r 1 k s!Q rvice . su mmoned for this i)uEpose n
h v i l e. - silenge the alarm and relogk - the vehicle, Th
,offic will issue a citation to the vehicle owner for a violation of this
O rd inance,
(c) When three or more incidents of false audible alarms are
reported to the Department of Public Safety for an alarm in a vehicle
regularly parked or operated within the City, officers of the
Department may upQn determining that said alarms are due to
malfunglion or excessmi, semitivity f h 1 em isslie a Notic
of Equipment Violation, under this Section, requiring the ow ner of
the vehicle to have the system repaired or deactivated.
(d) Initial violations of this ordinance., or failure to respond to the
Notice of Equipment Violation, as set forth therein. shall constitute a
pett m isdemeanor
12uni hablQ fin $100,00, Each5ubsequQn
vi t i n inv 1vin T h s m l wner shgl.l be g
miadgmonor pu nj5hable . vi i n by a fin of nQt mm th
seven hundred dollar5,,,($700.00) .plus the costs of prosecution.
Secs.. 4 -23 -- 4 -40. Reserved.
ARTICLE II. LICENSES*
Sec. 4 -41. Required for alarm business, alarm system,
proprietor alarm or audible alarm.
Y
(a) Effective March 15, 1980, a license under this article shall be
required for each alarm business, alarm system, proprietor alarm or
audible alarm in the city; however, no license shall be required for
vehicle alarms or portable audible alarms carried for personal
protection
(b) No person or company shall engage in, conduct, or carry on an
alarm business in the city without first applying for and receiving a
license therefor in accordance with the provisions of this article.
(c) No person shall install an alarm system, proprietor alarm or
audible alarm, or use and possess. an operative alarm system,
proprietor alarm, or audible alarm in the city, without first applying for
and receiving a license in accordance with the provisions of this
article. (Ord. No. 483, § 1216.030, 3 -6 -80)
Sec. 4 -42. Approving authority.
The approving authority for all licenses under this article shall be
the director of public safety. (Ord. No. 483, § 1216.040, 3 -6 -80)
Sec. 4 -43. Issuing authority.
The issuing authority for all licenses under this article shall be the
city clerk upon receipt of approval from the director of public safety.
(Ord. No. 483, § 1216.040 3 -6 -80)
Sec. 4 -44. Applications -- Generally.
Applications for all licenses required under this article shall be filed
with the city clerk. The city clerk shall prescribe the form of the
application and request such information as is necessary to evaluate
and act upon the license application. (Ord. No. 483, § 1216.040,
3 -6 -80)
See. 4-45. Same - Alarm business; investigations; basis
for denial of license.
(a) The director of public safety shall conduct an investigation
of the applicant for an alarm business license under this article to
determine his character, reputation, and moral integrity; provided that,
the director of public safety, at his discretion, may dispense with the
investigation upon being furnished with an authenticated copy of a
current alarm business license issued b another governmental agency
Y g g Y
located in the county.
(b) The license shall be denied if the character, reputation or moral
integrity of the applicant is determined to be inimical to the safety or
the general welfare of the community, or if the applicant falsifies any
information in the license application. (Ord. No. 483, § 1216.040, 3-
6 -80)
*Cross reference -- Licenses generally, Ch 17.
G.
Sec. 4 -46. Same -- Alarm systems, proprietor alarms and
audible alarms.
(a) The application for licenses for alarm systems, audible alarms
and proprietor alarms required by this article shall require the name,
address and telephone number of the person or alarm business who
will render service or repairs during any hour of the day or night.
(b) Licenses shall be issued to the person owning, using, or
possessing the alarm system, proprietor alarm or audible alarm. Alarm
businesses shall .assist in the processing of applications for their
subscribers. The subscribers shall forward the completed application
and the license fee to the city clerk. When a proprietor alarm or
audible alarm is in operation and not serviced by an alarm business,
the application for the license and payment of the license fee shall also
be made directly to the city clerk. A copy of such application and
- license shall be forwarded by the city clerk to the director of public
safety. (Ord. No. 483, § 1216.040, 3 -6 -80: Ord. No. 491, § 1, 7 -24-
80)
Sec. 4 -47. Required bonds from alarm businesses.
(a) Each alarm business shall furnish to the city clerk, prior to the
issuance of the license under this article, evidence of a corporate
surety bond in the principal amount of five thousand dollars
($5. The bond shall be conditioned as follows:
(T) Upon the observance by the applicant and each operator of the
business of all the provisions of this chapter; and
(2) Upon the truth of all the representation made in connection
with the application for the license under this article.
(b) Such bond shall inure to the benefit of the city, but any person
injured or aggrieved or who sustained losg or damages through fraud,
deception, negligence or tortious conduct on the part of the alarm
business, or its alarm agent, shall have a right to recover against the
bond in the event of the bankruptcy or insolvency of the licensee.
(Ord. No. 483, § 1216.050, 3 -6 -80)
Sec. 4 -48. Fees; exemptions.
(a) Alarm business licenses. An annual license fee of fifty
dollars ($50.00) shall be due and payable on March 15, _1980, and* on
January first of each subsequent year for each alarm business
U operating from, or providing service within the city. Such
license fee shall not be prorated.
(b) Alarm system, proprietor alarm, and audible alarm
licenses. An annual fee in the amount of twenty-five dollars ($25.00)
shall be due and payable on March 15, 1980, and on January first of
each subsequent year by each person possessing, owning, or using an
operative alarm system, proprietor alarm, or audible alarm within the
city. Owners of vehicle alarms or portable personal
alarm
are
exempted. License fees will be prorated on a monthly basis for any
device installed subsequent to the effective date of this chapter (March
12, 1980).
(c) Fee exemptions. The United States government, the state,
the county, the city or any departments thereof, are exempt from the
fee requirements of subsection (b) of this section.
(d) Responses to false alarms:
(1) No fee shall be charged for a response to an a non - vehicle
alarm system at which no false alarm has occurred within the
preceding six (6) month's period, but the person having or
maintaining the alarm system shall make a written report
thereof to the director of public safety as provided in section
4 -21.
(2) No fee shall be charged for a second false alarm response to
an . alarm system within six (6) months after the first response,
but in addition to the requirement of a written report thereof
as provided in section 4 -21, the director of public safety shall
be authorized to inspect or cause to be inspected the alarm
system, prescribe necessary corrective action, and shall give
notice to the person having or maintaining such alarm system
of the conditions and requirements of this chapter.
(3) For a third false alarm response to an alarm system within
six (6) months after such a second response, and for all
succeeding responses within six (6) months of the last
response, a fee of twenty -five dollars ($25.00) may be
charged, and if such third false alarm or any such succeeding
false alarm is the result of the failure to take necessary
corrective action prescribed by the director of public safety,
the provisions of section 4 -49 shall be applicable.
(4) The director of public safety may excuse false alarms when
there is evidence that they are the result of an effort to order,
to upgrade, install or maintain an alarm system or if one or
more false alarms result from the same malfunction within a
seven (7) days period of time. (Ord. No. 483, § 1216.060, 3-
6 -80; Ord. No. 491, § 1, 7- 24 -80)
Editor's note -- Section 1216.080 of Ordinance No. 483 adopted March 6, 1980
provides: "The $25.00 fee for an annual alarm system license shall expire January 1,
1982, unless other action taken."
Sec. 4 -49. Suspension and revocation of licenses.
(a) The following shall constitute grounds for revocation or
suspension of licenses issued under this article:
(1) The violation of any of the provisions of this chapter or failure
to comply with same.
(2) Where the character or moral integrity of the license holder or
his employees is determined inimical to public safety or the
general welfare of the community.
(3) An alarm system, proprietor: alarm or audible alarm license
may be revoked where such device actuates excessive false
alarms (more than six (6) in a six (6) month period) and
thereby constitutes a public nuisance.
(b) Upon the suspension or revocat'� n of an alarm system,
proprietor alarm or audible alarm license, the director of public safety
may order the disconnection of such alarm system; provided that no
disconnection shall be ordered as to any premises required by law to
have an alarm system in operation. (Ord. No. 483, § 1216.070, 3 -6-
80)
S J
Chapter 4
ALARMS AND ALARM SYSTEMS*
Art., I. In General, §§ 4-1 -- 4.40
Div, 1. Generall §§ 4-1 -- 4.20
Div 2. False Alarms, § § 4-21 -- 4-40
Art U. Licenses, §§ 4-41 -- 4.49
ARTICLE L IN GENERAL
DIVISION 1. GENERALLY'
See 4 Definitions,
For the purposes of this chapter, the following words, terms and
MW
phrases shall have the followin respective meanin ascribed to
them.
Alarm a "Alarm a shall mean an P %;;1z0VlI WIlU
if 3 ri , j I
UITIFlOYCO by -emnlgyge --qf an alarm business " *4 ar� 1 4 ,
641lukAl wllvbv ULICS IJLI%;iuuu-- l V1 Ulu ItilluWn
a . I
-q d
-)VI V lvlll A 111 1 , llupxaulll 111VVIn
HIS all y vullull-I r.,
P WC 01 all atalill -
d-4, jy zs tvi 11
UIV CRY.
0 Im 13 - .11 3
Alcrrm, audble "Audible alarm" shall mean 0 uv�ylvv UV6;;bI -
UIU Vill V ZVU VI Z0111UNIQ VI III 1�
U WITUIT g ullm ECZ 7all UUU1010, SO
anu an -or TTeai,
ullo P 1 a a I ff M. fu D-ch 0 na
&esi"e ---;mA-gmpjacgd.--to ud . - -0monmt.-thereof
not for.-the a= o
=rmg"n -thuttenJign se of
o
Q Ift When op�LrAagd.
Alarm business: "Alarm business" shall mean an person ar. -firm
in the cit en Ln
..
.b
, in iDant. in the
-buain senirr
'He i2 i
mg�,
installin ' L
i or monitoring an alarms or UZII11 Ev VU
I I W P1 -3
WIU�, lI1a111Lall1VU: -V1U-
1 -0 �
MaLalivu VA IIIVIIILvlvu all alal.111 S or on an buildin place,
or premises,
*Cross reference -- Fire prevention and protection,, Ch 12
State law reference -- Alarm transmission telephone devices,, M. s. § 237.47.
ALARMS AND ALARM SYSTEMS Sec 4-1
Alarm, false: "False alarm" shall mean the at.Allva tri of
d 1
an alarm Sp itUll r 9 3 4.14 3 throu compgnept failure
malfunction,, improper installation, or the ne of the owner or
lessee of an alarm s or of his emplo or a It does not
include a ti ct t ,, L)ren of the alarm b acts of God or b utilit
compan power outa
&arrm ,-,contract.- TontLact alarm" s mon, an al ran system or
device -,,-Drot egtina a,fixed nremise -within the tv., which rem otel
m rated ommonitored. or resi2onded to bv an alarm business f
LQm a
location or ou de the Cil
I si
Algrm 1' lluimnce alarm" shall Mean an audible alarm
,nu s auce:
confirme d bvgbserygion b rgsDondin 1 2gr M nnel to
be . continuous or reDetitive false algrms. di e
sturbinL th
aublicmace in circumstances A - nces auchthat jj responsible ngl c annot
be identified o avail Able to silence said al
Alarm, proprietor: "Proprietor alarm" shall mean an alarm
maintaineol2eratedoperated, and
11VL bETvTced b y an atairri vasniess I. I I
res R nded to. bv the us CL- - wi!hQUt !he iDarticiiDation of -an alarm
bmsi Hess.
Alarm s "Alarm s shall mean an assembl of
e and devices-(or -1, M I - -3 1
a bin UICVIL;v buk;ll ab a bvllu btam Unit
I IV VvIL 1111U al U tv w Ll
V1 a llazalu Unt IILIVII UIIU W WIIIWI J JUJJJ
baic;L azeuxpecteu to iesparru an device or apparatus for
automaticall si the occurrence of an unlawful event or
unsafe condition that re a response by public safet personnel.
Person: "Person" shall mean an individual, partnership,
corporation, or other entit
Subscriber: "Subscriber" shall mean a With
stgme f an alarm business TUT LUC liza'ST1,1 SCIVICI-11 Urr
1 -1 V1 all alailil b whom -b gr agyeeMent
receives inc-ludina-- monAtorim..., remote. opgration of,--.gr
Lesp.onse to. an ODerational alarm system, ggable or installed. ( Ord.
No. 483, § 1216.010, 3-6-80
Cross reference -- Rules of construction and definitions g enerall y , § 1-41 et se
2
ALARMS AND ALARM SYSTEMS
EMS
See. 4-2. Exemptions.
Sec 4-2
- 3*3 1 - � I
The provisions of this chapter are not applicable to auu.101C Manus
altTAW to auturnounes t owner-installed alarms when used in a
* 1 3 a 1 *3
1 r 6 -1 P rivate dwellin (turd. No. 483, § 1216.010, 3-6-80)
Sec. 4-3. Standards for alarm s proprietor alarms
-1 1 Is*
and UUM contract alarms.
The director of public safet ma prescribe minimum standards for
the construction and maintenance, and ma re inspection and
approval, of all alarm s proprietor alarms and auumte c-Qntract
N ii
alarms .111bt"dil o erated within the cit These re shall
become effective upon adoption b council resolution, and all
devices shall meet or exceed such standards before licenses ma be
issued under this chapter. Such standards shall not exceed the
re specified b Underwriters Laboratories, Inc.. or Factor
Mutual Research Corporation. (Ord. No. 483, § 1216.020, 3-6-80)
See. 4 Audible alarm re
All audible alarms in the cit shall meet the followin re
I
(1) Ever 1 1VISMI propri subscriber maintainin an audible
alarm at any,..D lace ,_.of --business., or.other --n!Qn-residential
premise. shall t a nouce cantanurig m4-intijin. a& nt
regord, at the DeDgAment of Public Safe jy gf the name and
telephone number of the persons to be notified to render
repairs or service
I _ r. A I
dullu all 11vul V1 L111C Ud.? ' Ellat MCI
0
UU161al alan. 4"W ; when the alarm is tri
(2) Audible ala that sound like police or fire sirens are
forbidden.
3
sec Sec 4-5 ALARMS AM ALARM SYSTEMS
(3) Audible alarms shall have an automatic shutoff which
will silence the audible within a period not to
exceed twent (20) minutes for fixed lootigns,,- or fi (5)
minutes for vehi'gle-alarm (Ord. No. 483, § 1216,020, 3-6-80)
Sec. 4-5. Alarm a
No person shall Un g v 11. %WU.UUUVL operate as an alarm a
in the cit unless he is emplo b an alarm compan licensed
under provisions of this chapter. (Ord. No. 483, § 1216.030, 3-6-80
See. 4-6. Alarm transmission telephone devices.
No person shall install an alarm s or use and possess an
operative alarm s which utilizes an L u L o m 1 at'g dialer to Leliver
g
La UU r prerecorded v messa via
winca, uejavci a telephone
alp ruessa to the cit public safet communications center, (Ord.
No. 483, § 1216.030, 3-6-80)
State law reference—Alarm transmission devices, M.S. § 237.47.
Sees. 44 -- 4-20. Reserved,
DIVISION 2. FALSE ALARMS*
Sec. 4-21. Reports re
A report shall be filed with the director of public safet within ten
(10) workin da after alarm for each and ever alarm transmitted
to the police department and if re b the director of public
safet such report shall contain all information specified b the
director of public safet (Ord. No. 483, § 1216,020, 3-6-80 Ord.
No. 491, § 1, 7-24-80)
See. 4-22. Responses b cit to false alarms; written
reports re inspections; fees; excusable
false alarms etc.
El
ALARMS AND SYSTEMS Sec 4-22
(a) No fee shall be char for spunse the first two re
b the cit to a false alarm from an alarm s a fi &ed location
in the cit at which no false alarm has occurred within the precedin
six-month period IV, Ult 8111-
�; U411111W UIC; didlill
*State law references--Falsel reportin crime, M.S. § 609.505 false fire
alarms, M.S. § 609.686,
M
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IMIJ twiN-i"11191,70-1
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(h c) For a third false alarm response b the cit to an alarm
s at a. fixed location in the cit within six ( 6 ) months after a
second such response, -4 pena of twentv-five d!211ars 25.00 will
bg_Aagesse a the r r ietor gr subscriber, of the alarms
and the Director oL_?jLblic Safe re the !Qr
subscriber to c!!2miDlpte a written report.- for ., this and gnv subse!
false algnns. on a. form, ,Drovided for this p-mose . b th e Ik e D aurim g int
of F I aill b
=CCCUin
1z 1Z d - d 33 4&04 QQ�
MX HUTS VIL UICTU415L lubPRO llbv� a 110t; vi LWIC11LY-11vu UU1141b kO4j.vvj may
vv %Alal 6 1Z;U j , ianu u sacu tunu imse, aiann, vi all buvil ZOUL�Uluvulll
1a1z0;; aialffl,, lb UIU IVZUIL V1 U11U lallUllU LU LaKe MCCSSal Coll
;Zvlluvu u mv ulllzk�tvl V1 P UU11U z5avut Luc; P luvibivil'N vi
—0-USLIVII -t--t-7 VIL L111b Una bliall ulu iappin�aule.
cam, A. fourth false alarm
. wijhin six month period will be
assessed pen of forty dollars 040.00).. a fals -alarm
within a six month 12
- eriod, will be assessed a,. of fift dollars
($50. 00).. Thereafter gd..ditional false alarm within same six
month,,,..
.. will- be assessed a T)enaltv of one hundred, dollars
(.$ 100. 00). In additign .. the director of public safety ma upon the
sixth gr-subae - false alarm -in -..a. six- month e ri od revo ,
license for the alarm_ ,pursuant. to §449_(a
)(3) of this -.sectio
5
Sec 4-23 1 A IMS AND AIJUM SYSTEMS
(d) The director of public safet ma excuse false alarms
fixed location when there is evidence that the are the result of an
effort or order to up install or maintain an alarm s or if
one or more false alarms result from the same malfunction within a
seven (7) da period of time, (Ord. No. 483, § 1216.060, 3-06-80)
jel A,11 delin char shall be certified to t he . C Clerk who
shall prepare assessment roll. DroyiAing for assessmen of the
delin a a .o Yai
amo unts the propertie& This
assessment ..rail ._..shall .be
delivered to the C ounc il for ad in the
mgn V E W Lid b law. Such action be,optional, or subse
the. takin of legal -action to collect- delinguentaccognts.
Sec. 4-21., vehicle alarms. -silt nCin of- nui'sance. alarms,
re air deactivation
It i yiolgtign of this ordinance for he omner, renter, or
leaser of My . ve
._hcle e with -an.audible alarm . or a r system
to opeLatesuch algrm or alarm s y stem ungn &uy street. or 1% an
public lac g in the Ciiy in such., ggnditign or at such de of
sgasitivitv. tha
A- The al is readilvIria b y man-m.. al, i ocuous
nn
events and apAivities.
_.aUchas pgasin 2yehicles orpgdestri
Mg_n the public peace is distur
.h a _nuisangg alarm on
y.ghidg.parked, in
Public-place withiLi h
- Le C4, a peace,.offi
LesDonding to , scene ma If he vehicle !Q cannot,
-he found.
direct a- to 'n or lock service summoned .foor, this 12 -to, gpen
thg- vehigle. sile alarm an relock the vehicle. - The Deace
office will -issue a -citation- to e vehicle gMMer viol hi
,-for n of a- Q
Qrdinan
(c) , When three or more false . alarms within se days "r
rep orted tq_ the j
..pnA. of Public Safet for an au dible akrm in
a y&Wclejg e ked pAL ed or operated
withi the Cit officers of the
Dgl2artment mav,, on determinin that said alarms are due to
malfunction or excessive seusitivitv, of the alarm syatgm -issue a
. E
Notice of ment t his . Violation, under r e w iri n g the
- Secti reouiri.,
Qwner of the vehicle to --- have the ,s re aired or deactiyated.
RI
ALARMS AND ALARM SYSTEMS Sec 4-41
Ld) Failure to resPod- L0.the Hatice of Eauipment 3Liolation., as set
f I
.Qrth there. *.n,5hall -constiLute
.-- an-e-ity mLisdemeawrDunish
fine ble
L�2a0.00.
Secs. 4-24 -- 4-40. Reserved.
ARTICLE Ile LICENSES AN D kERMITS
Sec. 4-41. Re for alarm business, alarm s
proprietor alarm or audible alarm,
(a) Effective March 15,, 1980, a license under this article shall be
re for each alarm business a-11 a-1111 5 pl a p avotul
- .3*3- 3 31 1
auuLIVIC, a-Lai III In the cit
(b) No person or compan shall en in, conduct, or carr on an
alarm business in the cit without first appl for and receivin a
license therefor in accordance with the provisions of this article.
(c) No person shall install an alarm s P"
-- ULM KIM -111 Or
TOM or use possesso s jhqPri an operative alarm
s proprietor alarm, or a U, Ulfibiegmtract alarm on an buildin
or premises in the city, without first appl for and receivin a
U.
1XVITSC Derfni in accordance with the provisions of this article.
Lor,.wirtnits. will be aa- established-b
an ma include
annual renewal for B6.0-n.-Le-s�identi-al�permiLt .-. hgAever,,,.no fee shall be
char -9-e-Lfar -e al Qf =[Mits fOLP-Givatt dwellin . (Ord. No. 483
§ 1216.030, 3-6-80) a
See. 4-42. Approvin authorit
The approvin authorit for all licenses and p under this
article shall be the director of public safet (Ord. No. 483,, §
1216.040 3-6-80
See. 4 Issuin authorit
The issuing authority for all licenses under this article shall be the
cit clerk upon receipt of approval from the director of public safet
(Ord. No. 483,, § 1216.040, 3-6-80
rri
se c 4-45
ALAIIMS AND ALARM SYsTEms
Sec. 4-44. Applications - Generall
Applications for all l icenses and D re under this article
shall be filed with the cit clerk. The cit clerk shall prescribe the
form of the application and re such information as is necessar
to evaluate and act upon the license application. (Ord. No. 483, §
1216,0401 3-6-80)
Sec. 4-45. Same -- Alarm business investi basis
for denial of license,
(a) The director of public safet shall conduct an investi of
the applicant for an alarm business license under this article to
determine his character, reputation, and moral inte provided
that, the director of public safet at his discretion, ma dispense with
the investi upon bein furnished with an authenticated cop of
a current alarm business license issued b another g overnmental
a located in the count
(b) The license shall be denied if the character, reputation or
moral inte of the applicant is determined to be inimical to the
safet or the g eneral welfare of the communit or if the applicant
falsifies an information in the license application. (Ord. No. 483,
§ 1216.040, 3-6-80
*Cross reference—Licenses g enerall y ,, Ch 170
Sec. 4-46. Same— Alarm s proprietor alarms and
audible alarms,
(a) The application for Dermits for installation of alarm
in 131,33
s contract auumie alarms and proprietor alarms re b
this article shall re the name, address and telephone number of
the person or alarm business who will render service or repairs
durin an hour of the da or ni
�4111
ALARMS AND ALARM SYSTEMS Sec 447
(b Dermits shall be issued to the person ownin usin
subscribine t or possessin the alarm s proprietor alarm or
contract WAIIIII alarm. Alarm businesses shall assist in the
processin of applications for their subscribers. The subscribers shall
forward the completed application and the license fee to the cit
clerk. When a proprietor alarm or g gntr a .t . . 3 .1 1
vie alarm is in
c anui
operation and not serviced b an alarm business,, the application for
the liCutze p rrr it and pa of the TICU115C ernl fee shall also be
made directl to the cit clerk. A cop of such application and
I ,
I-ICCIM
D ermit shall be forwarded b the cit clerk to the director of
W"
public safet (Ord. No. 483, § 1216.040, 3-6-80: Ord. No. 491, § I
7-24-80
Sec. 4-47. Re bonds from alarm businesses,
(a) Each alarm business shall furnish to the cit clerk, prior to the
issuance of the license under this article,, evidence of a corporate
suret bond in the principal amount of five thousand dollars
($5,000.00). The bond shall be conditioned as follows:
(1) Upon the observance b the applicant and each operator of
the business of all the provisions of this chapter and
(2) Upon the truth of all the representation made in connection
With the application for the license under this article.
(b) Such bond shall inure to the benefit of the cit but an person
injured or aggrieved or who sustained loss or dama throu fraud,
deception, ne or tortious, conduct on the p art of the alarm
business, or its alarm a shall have a ri to recover a the
bond in the event of the bankruptc or insolvenc of the licensee.
(Ord. No. 483, § 1216.050,3-6-80
Sec. 4-48. Fees; exemptions.
(a) Alarm business licenses. An annual license fee of fift
dollars ($50.00 shall be due and pa on March 15, 1980 and on
Januar first of each subse y ear for each alarm business
an6a vanarress !Qperatin2 fro
or providin service within the
cit Such license fee shall not be prorated.
E
Sec 4-48 ALARMS AM ALARM SYSTEMS
ft�
AM
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the count the cit or an departments thereof, are exempt from the
' A e rr \
fee re of buUb izuklull k v ) Uf this section.
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ALARMS AND ALARM SYSTEMS Sec 4-49
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Editor's note—Section 1216.080 of Ordinance No. 483 adopted March 6. 1980
provides: "The $25.00 fee for an annual alarm s license shall expire Januar 1,
1982, unless other action taken.
Sec. 4-49. Suspension and revocation of licenses.
(a) The followin shall constitute g rounds for revocation or
suspension of licenses issued under this article:
(1) The violation of an of the provisions of this chapter or
failure to compl with same.
(2) Where the character or moral inte of the license holder
or his emplo is determined inimical to public safet or
the g eneral welfare of the communit
(3) An alarm s proprietor alarm or audible alarm license
may be revoked where such device actuates excessive false
alarms (more than six (6) in a six (6) month period) and
thereb constitutes a public nuisance.
(b) Upon the suspension or revocation of an alarm s
proprietor alarm or audible alarm license, the director of public
safet ma order the disconnection of such alarm s provided
that, no disconnection shall be ordered as to an premises re b
law to have an alarm s in operation. (turd. No. 483,, §
1216.070.53-6-80
11
Z.,
MEMORANDUM
Action by C ounc
To: Michael A. McGuire, a e
From: Bruce K. Anderson, ecto f & ecreation Endorsed—
Subj : Beth Heights Additio - Lo 1 - ould r Relocation Modif i ad
Date: August 2, 1995 Rajeatetl;
For The August 14, 1995, City Council Meeting Date
Introduction
In November 1994, the Maplewood City Council approved the final plat for Beth Heights, a
single - family residential development totaling 52 units. The cash Park Dedication Fee for this
project would have been $26,000. The staff recommendation at that time was to accept Lot 1,
Block 1, in lieu of the cash dedica- tion. The rationale for accepting the lot was for the
constuction of an auxiliary parking lot to serve Vista Hills Park. I have reviewed this issue with
the Park and Recreation Commission and it is staffs recommendation that the property be sold
back to the developer at the current market rate of $26,500, plus a donation of $2,500 for
relocation of a large boulder, which was recently excavated adjacent to Beth Court.
Background
The Maplewood Park and Recreation Commission reviewed the Beth Heights Park Dedication re-
quirement at their March 20, 1995, meeting. Staff recommended, and the Park Commission con-
curred, that the current and future development proposals for Vista Hills Park do not justify an
auxiliary parking lot located on the southern border.
I have negotiated a sale of Lot 1, Block 1, with the developer Chad Lemmons in the amount of
$26,500. The cash Park Dedication Fee would have been $26 predicated on 52 lots at $500
per lot.
In addition to the lot sale, the developer has agreed to donate $2,500 towards the cost of relocat-
ing a large boulder to the Kayser Open Space property located approximately one mile south on
Sterling Avenue. I have contacted two crane companies regarding the feasibility of relocating the
estimated 46 to 48 ton boulder, and the estimated cost is $4,000 to $5,000 dollars.
The boulder has been identified by a University of Minnesota geologist as being in the top 10% of
boulders in the State of Minnesota. The boulder will be relocated and appropriate signage would
be established identifying the location of the rock, estimated size, weight and geological type, at
the time of neighborhood park construction.
Should the cost of relocating the boulder exceed the $2,500 donation, the remaining funds would
be budgeted from Park Dedication monies.
The relocation of the boulder has been reviewed with the city Engineering Department and the
timing would be ideal, as the first layer of blacktop has been placed on Sterling Avenue and the
boulder would be relocated prior to thefinal- wt-ar-- coatbeing establi-shed should any indentat-ion ---- - - - - -- - - - --
occur in the road due to the heavy load.
Recommendation
I recommend that the city accept the enclosed Purchase Agreement for the sale of Lot 1 Block 1
Beth Heights Addition in the amount of $26,500 and, furthermore, accept a donation to the City
of Maplewood in the amount of $2,500 for purpose of relocating the boulder presently located
upon Outlot C of the Beth Heights First Addition.
�
100'9,.t•i Rev Pr Piat of
c,• Q v
BETH HEI ADDITION
/.- -� :* / / �IJ. / I `\ \\` \ -•� `�,'� ,,:/ \ \ .; ��� -7/� +�. \\ \` •�'.�.`\ \� ` \ `� ��. ✓. ' ! �S.M�i /I ,.�• 1 r1,/. `'� O'wtner
��.• UV .0 i' +�`�\•'\: 7 . • O `\ ' `�. �, �`� j •, ( i ` .�.i`` \ � - _ -� 1 ! /,71�•fOI �.•,, ..� �` : \ ♦ ` 11 ('� �I' 1�JQ �� V ••, �,\� 1' � CHAD LEMMONS
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Developer
KENT W. JEFFERSON
(Jefferson Homes)
4530 "loway 6'1
White Boar Lake. Miwwsota SS t 10
Tit 429.5309
,♦ ` t 1
E 77 1 \ ` .5/1•� \ !` _ I 1 \ �'Q_ - - /r :..::... •;,..;: r:ti ::.. \.: \ .EGAI Of $CAPTtOM
� , . ` \4 { + � 1 -tip = - „ 1, ; �/ , - i��:..L {yr ...�: ,. � � . A i� I� _ r ' - , �- f� Y.:•'::•: � �:
0 - D N R PROTECTED - : `' < =r .... # of the Sou thwest gwr for of tho Southeast pl,arlor of
��, 1 t 1 �.�• �; ' 1 � • �� 4�\ ra 7' : •'►f:. �f .. •x� :.., "._; Section 12. Tow nstup 23. Rartgo 22. Ramsay t•.oway, mwootota.
♦�`�►=” � 1 ��`'t4 WETLAND DNR PROTECTED WETLAND
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Scale: 1 Inch = 100 Feet
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F C R U to f SONS INC. +
LAND SURVEYORS ,
i -o l e rin /on AK. MF.
cirdt Pint "iM1.10 /o 55014
Wiphont lk - SHC
Form No. 262- Lalul(19 VN.q; • i�„ , f;;
VACANT LAND PURCHASE AGREEMENT
This form approved by the Minnesota Association of
REALTORS" Minnesota Association of REALTORS "'
1. Date JO 1 Y 27 , 1995 disclaims any liability arising out of use or misuse of this form.
_.
2. Page 1 of 3 Pages
a RECEIVED OF Raymond L . Lemmons and Chad D. Lemmons
a. the sum of One Hundred and No /100ths ------------- Dollars ($ nn )
5. by CHEC -CA as earnest money to be deposited upon acceptance o
f Purchas
(vole one) Agreement by an partles, on or before the next
6 business day after acceptance, in a trust account of listing bnolaer but to be retutmed to Buyer If Purchase Agreement Is not accepted by
a Setter. Said ean�est money is part "ter ling . Avenue nt for the purchase of the property located at:
9L cit of _ Maplewood , County o f Ra msey , State of Min nesota,
1Q legally described as: - Lot 1, Block 1, Beth Heights .
11,
12. including the following property, if arty, ovvned by Seller and located on said property: all 9 , P and trees; and also the following
1a pe�ortal property:
14. all of ich property Seller has this day agreed to sell to Buyer for the sum o f Twe ty i x Tho1� s a nd F i v�undr..ed and
15 No / 1 OOth s - ----- ---------- -----------------------------
,----- - - - - -- .0.00 * **
(s 26 50 * * ) Dollars,
16 which Buyer agrees to Pay in the fdb wing manner: Eamest money of $ - 100. and $ 26 , 40n _ nn
17 cash on or before September 1 , 1995 the date of dosing, and the balance of $
1a by financing in accordance with the attached financing addendum:
19 Assumption Contract for Deed Cor nention al Purchase Money Mortgace Othe
2Q SPECIAL CONTINGENCIES: This Purchase Agreement is subject to the following contingencies and if the following contingencies checked below
21. cannot be satisfied or waived, in writing, by Buyer by , 19 , this Purchase Agreement shall become null
22. and void and all earnest money shall be refunded to the Buyer. Buyers and Sellers agree to sign a cancellation of the Purchase Agreement.
2a (Select appropriate options a-h)
24. ❑ (a) BUYE SE LLER hll shall provide a owtificate of survey of the property, at BUYE / SE LLER expense, not later than
25. , 19
26► ❑ (b) Buyer obtaining approval of d4 township of proposed building plans and sped i at BUY ER / SELLER expert
- (aide one) - --
27. ❑ (c) Buyer obtaining approval of city/township of proposed subdivision development plans at BUYE / SE expense.
(010C10 0m)
28. ❑ (d) Buyer obtaining approval of citptownship for rezoning or use permits at BUY ER / SE LLER expert
(aide are)
29. ❑ (e) Buyer obtaining at BUYERR / SELLER expense, percolation tests which are acceptable to Buyer:
30. ❑ (f) Buyer obtaining at BUYE / SE LLER expense, soil tests which indicate that the property may be improved without extraordinary building
31. methods or oust.
32. ❑ (g) Buyer obtaining approval of building plans andibr specifications in accordance with
any recorded subdivision covienants, and approval of
3a the architectural control committee.
34. ❑ (h) OTHER:
35.
36 Seller's expenses for these contingencies (d any) shall not exceed $
37. Seller grants permission of access to the property for testing and surveying purposes.
38, - PLEASE NOTE: Buyer may incur additional charges improving the property including but not limited to: Hook -up andibr access charges, municipal
39. charges, costs for sewer access, stubbing access, water access, park dedi cation, road access, utility connection and connecting Bees, curb cuts
4Q and tree planting charges.
41. To the best of the Seller's knowledge there are no hazardous wastes, abandoned wells, or underground storage tanks, acept as herein noted.
42. SPECIAL WARRANTIES: Seller wama nts that the property described in this Purchase Agreement consists of
4a w W I MM (acmon**M
44. lcr�ccx one)
xaccox,ca(t,,c
+ M�xc�c�aSn�c��c?x�x� (c�c��x��acx�c�c�cx
46 Attached are other addenda which are made a part of this Purchase Agreement. (Enter page or pages on line 2)
47 DEED/MARKETABLE TITLE: Upon performance by Buyer, Seller shall deliver a
4a in by spouse, if arty, conveying marketable title, subject to:
Limite
Warranty Deed joined
49 AO Building and sorting lavvs, ordinances, state and federal regulations; (B) Restrictions relating to use or improvement of the property without effective
50 forfeiture provisions; (C) Reservation of any mineral rights by the State of Minnesota; (D) Utility and drainage easements which do not interfere
51. with existing improvements; (E) Rights of tenants as follows (unless specified, not subject to tenancies):
52.
5a (F) Others (Must be specified in writing):
54. TITLE & EXAMINATION: Seller shall, within a reasonable time after acceptaince of this agreement, furnish an abstract of title, or a registered
55 property abstract, certified to date to include proper searches covering bankruptcies, state and federal judgments and liens, and levied and pending
56 special assessments. Buyer shall be albNed 10 business days after receipt of abstract for examination of title and making any objections which
57 shall be made in writing or deemed waived. If any objection is so made, Seller shall have 10 business days from receipt of Buyer's written title
58 objections to notify Buyer of Seller's intention to make title marketable within 120 days from Seller's receipt of such written objection. If notice is
59 given, payments hereunder required shall be postponed pending correction of title, but upon correction of tide and within 10 days after written notice
60. to Buyer the parties shall perfom this Purchase Agreement according to its terns. If no such notice is given or if notice is given but tide is not
61. corrected within the time prrvkW for, this Purchase Agreement shall be null and void, at option of Buyer; neither party shall be liable for damages
62. hereunder to the other and eamest money shall be refunded to Buyer; Buyer and Seller agree to sign cancellation of Purchase Agreement. Buyer
63 agrees to accept an owner's tide policy in the full amount of the purchase price in lieu of an abstract of title if the property is subject to a master
64. abstract or if no abstract of title is in Seller's Possession or control. If B . is to receive such policy (1) the We examination; period shall oommenoe
65 upon Buyer's receipt of a current tide insuranoe commitment and (2) ler shall pay the entire premium for such policy if no lender's policy is
66 obtained, and only the additional cost of obtaining a simultaneously issued owner's policy if a lender's policy is obtained (Buyer shall pay the premium
67. for the lender's policy).
68 Seller and Buyer Initial: Seller Date Buyer � - � Date � �- •
69. MN: VU*rl (ISM
Form No . 262- an, i (1 J90) wa4ri s fir rr1il1(;i, MN
VACANT LAND PURCHASE AGREEMENT
7o Date Jul 27, 1995
71. Page 2 of .3 - Pages
72. REAL ESTATE TAXES shall be paid as follows:
73. Buyer shall pay, r ! L 1 % J2,/_12ths 9 MVXg a real estate taxes due and payable in the year 19
74. Seller shall pay, .12ths, x XDQtl6x real estate taxes due and payable in the year 19
toka• WWI
76 In the event the closing date is changed, the real estate taxes paid shall, if prorated, be adjusted to the new closing date. Seller warrants
76. taxes due and payable in the year 19 9 5 will be NON - HOMESTEAD classification. Seller agrees to pay Buyer at dosing $
77. toward the non-homestead portion of the real estate taxes. Buyer agrees to pay any remaining balance of non-homestead taxes when they become
7a due and payable. Neither Seller nor Agent(s) make any representation concerning the amount of subsequent real estate taxes.
79. SPECIAL ASSESSMENTS shall be paid as follows:
81, ip"k"tA)0V@6* f1 I C CR�1dCr JC C jC X k�1( kfC�C 4� Kk9�
_ 82. BUYER SHALL ASS UME / JJigkWft%$* AW on date of closing all other special assessments levied as of the date of dosing.
(aids one)
8a BUYER SHALL ASSUME / Z1kW WXXI* 1 *AXMNR)PQF�K =R)M special assessments pending as of the date of closing for
improvement that have been ordered th
84. im e
p by City Council or other assessing authorities. (Seller's provision for payment shall be by payment into
85. escrow of two (2) times the estimated amount of the assessmer�is, or less as required by Buyer's lender:) BUYER SHA LL PAY / �
86 on date of closing any deferred real estate taxes (i.e., Green Acres, etc.) or special assessments payment of which is required as a result of
87 the closing of this sale. Buyer shall pay real estate taxes due and payable in the year following closing and thereafter and any unpaid special
88. assessments payable therewith and thereafter, the payment of which is not otherwise provided.
89. ACCEPTANCE: Buyer understands and agrees that this Purchase Agreement is subject to acceptance by Seller in writing. Agents are not liable
90. or responsible for any covenants, obligations or warranties made in this Purchase Agreement, except the agents are liable to return or account
91. for the earnest money. The delivery of all papers and monies shall be made at the listing broker's office.
92. INSPECTION: Buyer has the right to inspect property prior to closing.
9a %MWA%XWNWKMXW=
9a 9����lXS1�
96 Ll�dt� KIM
- "ARC (JF X �
ga g1w w 99. �(�((�iRSC X��C�lXEOX9C�F )Fl�p,�K40X xX6XOCKXOpt�A�C1phK
100 5��� #K)AAAt4lC4�At4t�l�C9C�C4��9CK l�J 1�
101. ]MVRAIRWHOW; 102. M XA�= X ��
10a RISK OF LOSS: if thane is any loss or damage .to the property between the date hereof and the date of dosing, for any reason including fire, mx Wism,
104. flood, earthquake or act of God, the risk of loss shall be on Seller. If the property is destroyed or substantially damaged before the dosing date, this
105. Purchase Agreement shall become null and void, at Buyer's option, and earnest money shall be refunded to Buyer; Buyer and Seller agree to sign
106. cancellation of Purchase Agreement.
107. BUYER/SELLER ARBITRATION SYSTEM:
108. ANY CLAIM OR DEMAND OF SELLER(S), BUYER(S), BROKER(S) OR AGENT(S), OR ANY OF THEM, ARISING OUT OF OR RELATING
109. TO THE PHYSICAL CONDITION OF THE PROPERTY COVERED BY THIS PURCHASE AGREEMENT INCLUDING WITHOUT
110. LIMITATION CLAIMS OF FRAUD, MISREPRESENTATION, WARRANTY AND NEGLIGENCE), SHALL BE SETTLED BY ARBITRATION
111.1N ACCORDANCE WITH THE RULES, THEN IN EFFECT, ADOPTED BY THE AMERICAN ARBITRATION ASSOCIATION AND THE
112. MINNESOTA . ASSOCIATION OF REALTORS" THIS IS A SEPARAF E VOLUNTARY AGREEMENT BETWEEN THE PARTIES AND
Ila BROKERS /AGENTS. FAILURE TO AGREE TO ARBITRATE DOES NOT AFFECT THE VALIDITY OF THIS PURCHASE AGREEMENT.',
114. THIS DISPUTE RESOLUTION SYSTEM IS ONLY ENFORCEABLE IF ALL PARTIES AND BROKERS /AGENTS HAVE AGREED TO
115 ARBITRATE AS ACKNOWLEDGED BY INITIALS BELOW.
116 BUYER(S) SELLER(S) LISTING BROKER/AGENT S ELLING BROKER/AGENT
t. utrEwLI: iT true is marxewie or is corrected as provided herein, and Buyer defaults in any of the agreements herein, Seller may terminate
11a this Purchase Agreement and payments made hereunder may be retained by Seller and Agent, as t ;ieir respective interests may appear. This
119. provision shah not deprive either Buyer or Seller d the right to recover damages for a breach of this Agreement or of the right d sped fic perfoTnanoe
120 of this Agreement, provided this Purchase Agreement is not terminated, and further provided, as to specific performance, such action is commenced
121. within six months after such right of action arises.
122. TIME OF ESSENCE: Time is of the essence in this Purchase Agreement.
12a ENTIRE AGREEMENT: This Purchase Agreement, any attached exhibits and any addenda or amendments signed by the parties, shall constitute
124. the entire Agreement between Seller and Buyer, and supersedes any other written or oral agreements between Seller and Buyer. This Purchase
12a Agreement can be modified only in writing signed by Seller and Buyer.
126. .POSSESSION: Seller shalt deliver Possession of the property not later than
after closing.
127. All interest, homeowner association dues, mnls, fuel oil, liquid petroleum gas and all charges for city wader, city sewer, electricity, and natural gas shall
12a be prated between the parties as of . Seller agrees to remove ALL
129 DEBRIS AND ALL PERSONAL PROPERTY NOT INCLUDED HEREIN from the property by possession date.
130. AGENCY DISCLOSURE: STIPULATES HE OR SHE IS REPRESENTING
PWV A
131. THE IN THIS TRANSACTION. THE LISTING AGENT OR BROKER STIPULAI ES HE OR SHE IS
132. REPRESENTING THE SELLER IN THIS TRANSACTION. BUYER & SELLER INITIAL: Buyer(s) Seller(s)
13a 1, the owner of the property, accept this agreement and
134. authorize the listing broker to withdraw said property from
135. the market, unless instructed otherwise in writing.
13a (Setter's ") Oft)
137.
(Seals Printed Name) parw starts)
138.
(sew spnec"r'e) Oft)
139.
(Seller's Printed Name) (Manual St")
140. DATE OF FINAL ACCEPTANCE
I agree to purchase the property for the price and on the
terms and conditions set forth above.
(Buyer's ) (Date)
(Buyer Printed Name) WWI stale s)
's Solaure) (Dale)
(Buyer's Printed Name) (Marital Status)
SELLING AGENT
141 THIS IS A LEGALLY BINDING CONTRACT BETWEEN BUYERS AND SELLERS.
142 MN: VLPA - (1/90) IF YOU DESIRE LEGAL OR TAX ADVICE, CONSULT AN APPROPRIATE PROFESSIONAL.
ADDENDUM TO PURCHASE AGREEMENT
Date: Julv 27, 1995
Page 3 of .3 Pages
Buyers hereby acknowledge that this Agreement is subject to the approval of the City
Council of the City of Maplewood. In the event the City Council fails to approve this
purchase this Agreement shall be considered to be null and void and Seller and Buyers shall
execute the proper documents terminating said Agreement.
As additional consideration for this Agreement the Buyers hereby agree to donate to
the City of Maplewood the sure of $2,500.00 for the purpose of relocating the boulder
presently located upon Outlot C of Beth Heights First Addition.. This donation is exclusive
of and in addition to the purchase price set out in this .Agreement.
Seller:
City of Maplewood
By.
Its:
Buyers:
Raymond L. Lermnons
Chad D. Lemmons
ws 1 oilemmonsadd
S -3
9
WMORANDUM Action b Counoil IN
To: Michael A. McGuire, Cit Mana
From: Paul A. Schli m Buildin M " 0 Endorse
a in d
n
ervisor Modified
`Subj NSPs Local Government Ener Co atikon. ro
Re
Date: Au 1., 1995, For the Au 14,,1995 Cit Council Meetin
Ra
Introduction:
Our department has been workin with NSP over the past several months to retrofit inefficient
'equipment and improve li in our cit buildin with hi efficient .
y e merit land li
p
NSP has established a fund to provide monies to q ualified local g overnments to replace inefficient
e to save e This fund is a one time offer and when the mone is exhausted the
pro will no lon be offered.
Back
Outlined below are three components to the N. S. P. pro
L NSP will reimburse, up to a -maximum of 15% of the efficienc improvement costs,
for an ener audit and an en desi expenses associated with the
efficienc improvement
2. NSP will pa a one time bount linked to KWH savin determined b audit,
3. NSP will in
provide a 0% .interest loan for the remainin e and installation
costs. The loan is tailored to the equipment pa period so that the ener savin
are g reater than the loan pa
Issues facin the Cit of Maplewood if we do not take advanta of this pro are as follows:
1. Effective November 1.1, 1995. F40WW and F40CW lamps will no lon be manufactured
and will become increasin more difficult to purchase. These lamps make up 95% of the
light- at Cit Hall and Public Works. These lamps have a life of 15 .000 to 20
li ity 31 3P 000 Fas.
With this in mind .and considerin the a of cit hall the lamps in that facilit will be V n to
fail - at an *increasin fast pace. When this- happens, we ma have difficult findin
replacement lamps for the ones that failed.
2. NSP will si reduce rebates or pro for savin after this y ear. The reason is
the will be no incentive for NSP to provide cost savin to -customers after the
inefficient lamps are phased out. The customer will have no choice but to retrofit when
availabilities of lamps no lon exist.
3. Public Works -and Cit Hall have man ener efficienc improvements to consider,,
involvin both H.V.A.C. and li e q uipment. A stud will need to be performed b an
en firm to determine. the extent of work needed to be done as well as outlinin
specificall what e needs to be replaced. If we do not take advanta of this
pro now, we will incur the costs of an future studies.
2
Recommendaflon:
1. Hire an independent en to do an en stud of the four Cit buildin
%.f
2. Review the findin of the audit with NSP and fill out the loan applications. Obtain the
funds recommended from the audit to complete the project.
I Go out for bid to have the work completed b contractors of our choice.
4. Select the contractor and schedule the work to be done.
The maximum fee to provide a stud for the four-buildin on the cities campus is $81,550 based
on the attached proposal from. Sam Stewart and Assoc. The stud costs should be allocated from
the ci contin account.. These funds will. cover the initial seed mone necessar to g et this
pro started.. NSF' will reimburse the cit u p to 15 percent of the actual ret costs for the
en fees., for Cit H, all . Communit Cen and Parks and Rec...., upon approval of the
oan a
I have included an anal prepared b Dennison Li Inc. which outlines a proj annual
savin o f $2 a y ear or a pa of 2.67 y ears. The Cit would receive similar data on a
more detailed basis,, for each of the Cit facilities -if we chose to proceed with the audit.
r
SAM STEWART & ASSOCIATES, INC.
ENGINEERING CONSULTANTS
PHONE (612) 636 -9811
FAX: (612) 3521
May 8, 1995
SUITE 201
3101 OLD HIGHWAY NO. 8
ROSEVILLE, MN 55113
Paul Schlingman
Building Maintenance Supervisor
Parks & Recreation Department
2100 White Bear Avenue
Maplewood, Minnesota 55109
.
Subject: Proposal to provide Engineering Services related
to the Northern States Power Company Local.
Government Energy Conservation Program
Dear Mr. Schlingman:
During our 5 -1 -95 meeting, we discussed the possibility of
Sam Stewart & Associates, Inc. assisting the City of Maplewood
with the implementation of the NSP Local Government Energy
Conservation Program, Table 1 lists those buildings that may
be included in the scope of work under the NSP program.
Table 1 also shows an estimate of retrofit costs based on
our prior experience with public buildings. Please note that
the retrofit cost could change substantially after the energy
audit is completed.
The scope of engineering services, as we perceive them,
is summarized below.
o Conduct comprehensive energy audits that satisfy
the NSP audit guidelines
o Provide engineering design drawings and specifications
as needed for the City of Maplewood to solicit bids
from mechanical and electrical contractors
o Provide construction phase services to assure proper
installation and commissioning of retrofit
opportunities
o Provide energy accounting services needed to satisfy
NSP and the City of Maplewood
r
Paul Schlingman, page 2
We believe the best approach for the City of Maplewood
and Sam Stewart & Associates., Inc. would be to work on a time
and materials basis with a not -to- exceed total engineering
cost. Our hourly rates.are as follows: -
Sam Stewart $ 75.00 /Hr
Steve Stewart $ 60.00 /Hr
The estimated cost for engineering services for each
building is shown on the bottom line of Table 1. Given what
we know about the program and the City of Maplewood Buildings,
g ,
we would expect the engineering fees to be less than the
maximum costs shown.
We look forward to assisting you on this program.
Please call either Steve or me if you have questions.
Tele: (612) 636 -9811 FAX: (612) 636 -35210
sJS /ls
Table 1
CITY OF MAPLEWOOD
Building
Name
Gross Area
Annual Electric
Cost $
Estimated
Retrofit Cost
Per Sq. F't.
iYnated
Retrofit Cost
EstiYaated Cost
for Engineering
Services:
Audit
Design
Construction
Phase
-------- .---- . -_____ North
NSP St. Paul
Community City Hall Parks & Public Works
orks
Recreation
95,000 Sq.Ft. 45,000 Sq.Ft, 10, 000 S .Ft.35 0
q , 00 Sq.Ft.
Minimal $ 0.60 /Sq.Ft. $ 0.40 /Sq.Ft. °$ 0960 /Sq.Ft.
$ 5 $ 27,000
$ 750 * $ 4
$ 4,000 $ 21,000
$ 600 * $ 3,150
* 15% of Actual Retrofit Construction nstruction Cost
A Minnesota Quality Award Winner
DENNISON LIGHTING, INC.
624 Central Ave., Mpls., MN 55369 4907 Troydale Rd., Tampa, FL 33614 15 Stillwright Way, Key Largo, FL 33037
(612)425 -7020 Fax (612)425 -6447 (813)886 -5929 Fax (813)886 -6019 (305)453 -0303 Fax (305)453 -0350
ENERGY SAVING LIGHTING PROPOSAL
FOR
PAUL SCHLINGMAN
CITY OF MAPLEWOOD
779
July 18, 1995
Notice To Customer:
1) All figures contained herein are subject to change and /or approval by utility u company.
2) All prices quoted are valid for thirty (30) days.
3) Some of the following pages contain privileged information.
We appreciate the confidentiality you maintain when giving us the opportunity to earn your business.
4) All pages contained herein are the property of Dennison Lighting, Inc. Any production, reproduction,
facsimile or duplication without the express written permission of Dennison Lighting, Inc. is prohibited.
OLD FIXTURES
NORTHERN STATES POWER -- Lighting Rebate Plan #3 PAGE 1
Customer: CITY OF MAPLEWOOD Date: JULY 18, 1995
A
1*2414.10
Location Description
# of
Total
Fixture A x B +
Hours
C x D =
KWH
KW
F + G =
Fixture Type
Lamps
Watts
Quantity 1000 =
Used
KWH
Cost
Cost
Yearly
Per Fixture
Per Fixture
Total KW
Per Year
Per Year
E x.03
C x 88.03
Energy
Office F40CW
3
135
275 37.125
3640.00
135135.00
4054.05
3268.11
7322.16
1*2414.10
NEW FIXTURES
NORTHERN STATES POWER -- Lighting Rebate Plan #3
Customer: CITY OF MAPLEWOOD Date: JULY 18,1995
A Q 0%w w
PAGE 2
5ro*
�vjti
� 5 rwti SUvc c�
Ivy `OCo.4\ sc%i C) 0
PeAf kwon I = � SOU !3�
sG.ve CQ �Cy- �S� �eaJ
=$3,552
-
--
nz
Location
Description
# of
Total
Fixture
A x B +
Hours
C x D =
KWH
KW
F + G =
Fixture Type
Lamps
Watts
Quantity
1000 =
Used
KWH
Cost
Cost
Yearly
Per Fixture
Per Fixture
Total KW
Per Year
Per Year
E x.03
C x 88.03
Energy
Office
QT3X32/120V
W/F032/741
3
85
275
23.375
3640.00
85085.00
2552.55
2057.70
4610.25
5ro*
�vjti
� 5 rwti SUvc c�
Ivy `OCo.4\ sc%i C) 0
PeAf kwon I = � SOU !3�
sG.ve CQ �Cy- �S� �eaJ
=$3,552
SUMMARY INFORMATION
NORTHERN STATES POWER -- Lighting Rebate Plan #3
Customer: CITY OF MAPLEWOOD Date: JULY 18, 1995
PAGE 3
Location
Total
Total
Total KW
Annual
NSP Rebate
Cost Of
Total
Payback
OLD
New
Saved
Savings
Amount
Equipment
Project
In Years
KW
KW
Cl-C2
HI-H2
I x $250
Cost
L- K+ J
Office
37.125
A AA
23.375
13.750
2711.91
3437.50
8937.50
11137.50
Sales Tax 176.27
TOTAL 2888.19
* J Includes sales tax savings.
** L Includes labor and disposal.
EXECUTIVE SUMMARY
NORTHERN STATES POWER — Lighting Rebate Plan #3 PAGE 4
Customer: CITY OF MAPLEWOOD JULY 18, 1995
LOCATION
* ** *COST
LABOR
* *NSP
NET
*ANNUAL
LAMP &..
OF
REBATE
EXPENSE
ENERGY
BALLAST
PRODUCT
SAVINGS
REPLACMNT
..
SAVINGS
Office
8937.50
2200.00
,3437.50
7700.00
2711.91
Combined Payback in Years: 2.67
Annual Return on Investment: 380,E
Annual Energy Reduction:
NSP has recently mailed an offer for an ADDITIONAL 15% REBATE to a target of small and'medium customers
(using 50 -400 KW per year). This is based on full conversions of a lamp or ballast replacement, at a minimum.
Prices quoted are based on a 4% C.O.D. discount on materials and labor, valid for 30 days. If you choose not to pay
C.O.D., NSP financing is available @ 9% interest. There will be an additional 4% added for materials and labor if you
choose this option. The financed amount would reflect the NSP rebate. Financed amount P & 1 $
** *Total C.O.D. Project Cost: 11137.50
** *Total C.O.D. Project Cost After Rebate: 7700.00
Labor will be billed separately by an electrical contractor. Labor savings and replacement savings on changing current
lamps and ballasts are not factored in. All fixture counts are subject to change by mutual consent with pricing per unit
remaining the same.
* Annual energy savings includes sales tax savings.
** Subject to NSP approval.
* ** Above prices do not include tax & freight.
* * ** Above prices include lamp disposal.
* * ** Above prices do not include PCB ballast disposal.
* * ** PCB ballast option $1.55 per pound -- customer responsible for non -PCB ballasts.
CUSTOMER ACCEPTANCE: DATE:
PURCHASE ORDER NUMBER:
AGENDA NO. .J q
TO: Cit Mana
AGENDA REPORT
I
FROM: Finance Director � `
RE: SPECIAL COUNCIL MEETING ON 1996 BUDGET
DATE: Au 7,19,0r%
%^Wl
Action b Cou ncil:
Endorsed.....
Modified--
Re ected-
Date
The Proposed 1996 Bud was delivered to the Cit Gouncit on Au 2.
In order to compl with the provisions of the Truth in Taxa #ion law, the
Council must adopt a Proposed 1996 Bud and proposed tax lev pa
i rr 1996 prior to September 15. It been past practice to have a special
Council meetin to review the proposed bud durin Au or September.
Last y ear the meetin lasted approx, ma #el two hours.
Based upon a review of schedules, the best dates for a meetin are as
f0flows:
Wednesda Au 23
'Wednesda Au 30
Thursda September 7
i s it srecommended that the Council select one of these dates for a special
meetin on the Proposed 1996 Bud
PAGM96BUDMET