HomeMy WebLinkAbout1995 04-24 City Council Packet8:30 P.M., MAPLEWOOD ROOM:
REVIEW OF 1994 ANNUAL FINANCIAL REPORT
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, April 24, 1995
Council Chambers, Municipal Building
Meeting No. 95 -08
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL
D. APPROVAL OF MINUTES
1. Minutes of Council /Manager Workshop
2. Minutes of Meeting 95 -07, (April 10, 1995)
E. APPROVAL OF AGENDA
EA. PRESENTATIONS
1. 1995 City Recycling Logo
2. Concordia Arms - Petition for Stop Sign
F. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine b the City
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Council and will be enacted by one motion. There will be no separate discussion on these
items. If a member of the City Council wishes to discuss an item, that item will be
removed from the Consent Agenda and will be considered separately.
1. Approval of Claims
2. Amendment of Resolution Designating Depository
3. Preliminary Plat Time Extension (Goff's Mapleview Fifth Addition)
4. Surplus Property Disposal
5. Digital Marquee Sign: Approve Plans and Specifications
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G. PUBLIC HEARINGS
1. 7:00 P.M.: Assessment Hearing - Sterling - Schaller Improvements - Project 93 -08
2. 7:20 P.M.: 1201 Frank Court (Keogh) - Conditional Use Permit
H. AWARD OF BIDS
1. Flusher Truck
2. TH61 Frontage Roads - Project 93 -02
I. UNFINISHED BUSINESS
1. Appeal of Staff Denial of Site Plan (Johnson) - Beam Avenue
2. Wetland and Stream Protection Ordinance (2nd Reading)
3. Purchase of Open Space - Site #108
4. Carver Elementary School Gymnasium Addition
J. NEW BUSINESS
1. Keller Parkway.
2. Comprehensive Sign Plan Approval (Maplewood Retail)
3. Ken Gervais Reconsideration
4. Striping Equipment
5. Engineering Aid
6. 1995 Community Survey
7. Community Fund Task'Force
8. Acquisition of Open Space Property, South of Highwood at Sterling
K. VISITOR PRESENTATIONS
L. COUNCIL PRESENTATIONS
1.
2.
3.
M. ADMINISTRATIVE PRESENTATIONS
1.
2.
3.
N. ADJOURNMENT
CITY COUNCIUMANAGER WORKSHOP
OF THE
CITY COUNCIL OF THE CITY OF MAPLEW OD
5:00 p.m., Monday, April 3, 1995
Maplewood Room, City Hall
MINUTES
A. CALL TO ORDER
The Council /Manager meeting of the Maplewood City Council was held in the Maplewood Room, City
Hall. The meeting was called to order by Mayor Bastian at 5:00 p.m.
' Be ROLL CALL
Mayor Gary Bastian Present
Councilmember Sherry Allenspach Present
Council pefso n Dale Carlson Present (Arrived at 5:03 p.m.)
Cauncilperson Mary Koppen Present
Councilperson George Rossbach Present
Others Present:
City Manager Michael McGuire
Assistant City Manager Gretchen Maglich
C. APPROVAL OF AGENDA
The following items were added to the agenda:
H. OTHER BUSINESS
2. MnDOT
3. Cadillac Dinners
4. 4160 Frost Avenue
5. Pioneer Press
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Mayor Bastian moved that the agenda be approved as amended. The motion was seconded by
Councilmember Rossbach and was approved.
Ayes: Allenspach, Bastian, Koppen and Rossbach
Absent: Carlson
D. MAPLEWOOD 2020
Councilmember Carlson arrived at 5:03 p.m.
City Manager McGuire introduced Dr. Bill Morris of Decision Resources, Ltd. Dr. Morris discussed
the use of a community survey in the visioning process. He used his involvement with the visioning
projects in Burnsville, Roseville and Mounds View as examples. Following some discussion, the City
Council directed staff to place this item on the April 10 agenda for formal Council consideration.
E. COMMUNITY FUND
Councilmember Carlson presented his supportive thoughts about establishing a Maplewood
Community Fund. The fund would be used to finance park projects, the arts, Community Center
activities, and many other community projects. Following some discussion, it was the consensus of
the Council that the establishment of a task force to research this idea bp on the April 24 City
Council agenda.
F. CITY COUNCIL RETREAT
CityManager McGuire asked the City Council about establishing a date, place and issues to discuss
at a City Council retreat. There was some. discussion about providing a clear mission statement to
employees and how they fit into it. Following some discussion, it was the consensus of the City
Council that the retreat be postponed until after the community survey results have been completed.
The survey will provide many discussion items about resident expectations and vision for
Maplewood.
G. MIS JOB SHARE
Assistant City Manager Maglich announced that one of the part time MIS Coordinators will be moving
out of state in June, and the other part time MIS Coordinator had resigned last week. Since this
position had originally been one full time position and since both part time employees were leaving
the City, staff was recommending that the recruitment for the new employee be done for one full time
person., The advantages of one full time person vs. a job share position were discussed. It was the
consensus of the City Council that the City Manager make the determination of the position's
status.
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H• FIRE DEPARTMENT UPDATE
City Manager McGuire reviewed the progress to date with the Fire Department Study Committee
meetings. He presented the Council with the "Draft Concept" submitted by the three fire departments
which asked for maximum pension .benefits in return for all of the fire departments'. assets being
gifted to the City when the department becomes a municipal department. There was some
discussion about a defined contribution plan vs. the .current defined benefit plan. I It was the
consensus of the City Council that the negotiation of forming a municipal department be kept
separate from the Fire Relief Association negotiations and that the City Manager continue to
negotiate for a municipal department.
L DISPUTE .RESOLUTION .COMMISSION
Mayor Bastian explained his thoughts about forming a commission composed of representatives from
the cities of North St. Paul, Maplewood and Oakdale to hear disputes between neighbors. This
commission review would be mandatory with an appeal to the C ity Council as the last step. The City
Council asked the City Manager to investigate the City's statutory authority to form this type of
commission.
J. OTHER BUSINESS
1. Cable Casting of City Meetings
Assistant City Manager Maglich stated that there has been a resident request to cable cast
the Planning Commission and the Community Design Review Board meetings. The
approximate cost of televising the Planning Commission meetings is $1,000 per year. There
was some discussion about the use of the $27,000 refund from the 1994 Cable Commission
budget. It was the consensus of the City Council to wait for a decision on the use of the cable
funds unfit the budgetary effects of the 1995 State Legislature's decisions are known.
2. MnDOT
Councilmember Rossbach asked his colleagues what position they should take on MnDOT's
plans for Highway 36 through Maplewood and North St. Paul. It was the.consensus of the
Council for Councilmember Rossbach to place it on the April 10 agenda for more discussion.
3. Cadillac Dinners
Councilmember Koppen asked why Cadillac dinners are not allowed in Maplewood. It was the
consensus of the Council that Councilmember Koppen place this item on the April 10 agenda
for the background of the issue and more discussion.
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4. 1160 Frost Avenue
Councilmember Allenspach stated that the owner of the fire - destroyed building at 1160 Frost
Avenue was told by City staff that he could not rebuild his facility due to a zoning issue. City
Manager McGuire stated that he would research the problem and report back to the Council.
5. Pioneer Press
City Manager McGuire reported on the change in reporter and press coverage by the Pioneer.
Press. He stated that the managers of the paper have asked Maplewood to be patient and
allow a few month trial period for the. new coverage plan. If the. City is not satisfied with the
paper's service, they will reconsider their decision and try to accommodate Maplewood's
wishes.
K. FUTURE TOPICS-
There was no discussion of this topic.
L. ADJOURNMENT
The meeting was adjourned at 7:00 p.m.
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MINUTES OF MAPLEWOOD CITY COUNCIL
7:00-P.Mo Monday, April 10, 1995
Council Chambers, Municipal Building
Meeting No 95 -07
A CALL TO ORDER
A regu.l.ar meeting of the'City Council of Maplewood, Minnesota was held in the Council
Chambers, Municipal Building, and was called to order at 7:. 00 P.M. by Mayor Bastian.
B. PLEDGE OF ALLEGIANCE
C ROLL[. CALL:
Gary W. Bastian, Mayor Present
Sherry Allenspach, Councilmember Present
Dale H. Carlson, Councilmember Present
Marvin C. Koppen, Councilmember Present
George F. Rossbach, Councilmember Present
D. APPROVAL OF MINUTES:
1. Minutes of Meeting 95 -06, (March 27, 1995)
Councilmember Allenspach moved.to approve the minutes of Meeting No. 95-06
(March 27, 1995) as presented.
Seconded by Councilmember Koppen Ayes - all
E. APPROVAL OF AGENDA:
Mayor Bastian moved to approve the Agenda as submitted.
Seconded by Councilmember Koppen Ayes - all
EA. APPOINTMENTS /PRESENTATIONS
1. Certificate of Recognition - Ms. Peg Kohri ng
a. Manager McGuire presented the staff report.
b. Mayor Bastian moved to present the following certificate to Ms Peg
Kohring•
CERTIFICATE OF RECOGNITION
WHEREAS, in November 1993, a majority of the Maplewood voters approved a
referendum which allowed the City to sell up to $5 million in bonds for the
acquisition of open space and
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WHEREAS, in early 1994, the City of Maplewood contracted with The Trust For
Public Land for assistance with its new Open Space Acquisition Program; and
WHEREAS, Ms. Margaret A. Kohring as Midwest Regional Manager and Special Project
.Manager for The Trust For Public Land worked very closely with the Maplewood City
Council, Open Space Committee, and staff in the identification, negotiation, and
acquisition of open space sites; and
WHEREAS, the Maplewood City Council and staff came to depend on Ms. Margaret
Kohring for her experience in land negotiations, her environmentally sensitive point
of view, and her commitment to the preservation of open space.
NOW, THEREFORE, BE IT RESOLVED, that the City of Maplewood, its elected
officials, residents, employees, business owners, and visitors thank Peg Kohring for
her role in the City's Open Space Program; and since Peg has left The Trust For
Public Land to pursue other life goals, we do hereby wish her success and happiness
.in all of her future endeavors.
Seconded by Councilmember Allenspach Ayes - all
c. The Open Space Committee made a presentation to Peg Kohring.
2. Proclamation: Stars of the North: Maplewood Volunteers
a. Manager McGuire presented the staff report.
b. Mayor Bastian moved to proclaim the following:
PROCLAMATION
STARS OF THE NORTH: MAPLEWOOD VOLUNTEERS
Volunteer Recognition Week
April 23 - 29, 1995
WHEREAS, Minnesota Governor Arne Carlson has proclaimed April 23 - 29, 1995 as
Minnesota Volunteer Recognition Week to celebrate the more than two million
volunteers who serve throughout Minnesota; and
WHEREAS, to recognize the spirit of giving that exists in each volunteer's heart,
the theme of this year's event is Stars of the North: Minnesota Volunteers; and
WHEREAS, Minnesotan 's of all ages serve as volunteers throughout the year by
making their communities better places in which to live and work; and
WHEREAS, Maplewood residents deserve special recognition for their volunteer
efforts which include providing support to the hungry, homeless, elderly, and persons
with disabilities; assisting schools in classrooms and special events; providing a
leadership role for young people through scouting programs; augmenting City staff in
various projects in the Parks and Recreation department as well as the Police Reserve
and Cadet programs; City fire fighters; members of Maplewood's various commissions,
boards, and committees; and many other dedicated people; and
WHEREAS, Maplewood wants to take this opportunity to thank the Stars of the North
in. our community who shine throughout the year with their strong sense of community
loyalty and commitment to reach out and help others.
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d
NOW, THEREFORE, BE IT RESOLVED, that on behalf of the City Council of the City
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of.Maplewood, I do hereby proclaim the week of April 23 - 29 1995 as Stars of the
North: Maplewood Volunteers Week in the City of Maplewood to recognize all volunteers
.within our City for their contributions to the community.
Seconded by Councilmember Allenspach Ayes - all
3. Proclamation: Earth Day
a. Manager McGuire presented the staff. report.
b. Mayor Bastian moved to proclaim the following:
PROCLAMATION
EARTH DAY
APRIL 22, 1995
WHEREAS, Saturday, April 22, 1995 is the 25th Anniversary of Earth Day; and
WHEREAS, the Silver Anniversary of this important day is an. appropriate time to
reflect upon and renew our commitment to preserving our environment; and
WHEREAS, Earth Day has become a national symbol for programs and events which
stress the significance of our environment and our responsibility to preserve the
natural beauty, innocence, purity of our air, water, and greenscapes; and
WHEREAS, since our increasing rates of growth and consumption are outpacing the
Earth's ability to recycle wastes and renew the supply of energy resources, we are
pP gy
looking for ways to reduce energy consumption, conserve our natural resources, and
use renewable energy sources and alternative energy technologies; and
WHEREAS, community and individual efforts can and do make a difference in our
environment including recycling, plantings, waste reduction, compost i n ,
beatification projects, use of products composed of recycled products, wetland and
shoreline buffers, educational programs, Nature Center, and the Open Space
Preservation Program.
THEREFORE, BE IT RESOLVED, that the
Saturday, April 22, 1995 as Earth Day
celebrates its Silver Anniversary.
City of Maplewood does hereby proclaim
in the community, and with the nation,
Seconded by Councilmember Allenspach
F. CONSENT AGENDA:
Ayes - all
Counci I member Carlson moved, seconded by Council member Carlson; a yes - a_l1,
to approve the consent agenda items F -1 thru F -8 as recommended.
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1. Approval of Claims
.Approved the following claims:
ACCOUNTS PAYABLE: $ 388
156,588.06
$ 545
PAYROLL: $ 254,754.07
� _ 509502.82
$ 305
$ 850,376.14
Checks #4108 - #4228
Dated 3 -16 -95 thru 3 -30 -95
Checks #17315 - #17457
Dated 4 -10 -95
Total Accounts Payable
Payroll Checks #80010 thru #80287
Dated 3 -24 -95
Payroll Deduction Checks #80292 thru
#80310 dated 3 -24 -95
Total Payroll
GRAND TOTAL
20 Preliminary Plat Time Extension - Maplewood Estates Third Addition
Approved a one -year time extension for the Maplewood Estates Third Addition
preliminary plat. This time extension s hall be subject to the March 22,
1993 condi of approval
3. Conditional Use Permit Review - 9 North Century Avenue (Century Avenue Service)
Reviewed and renewed the Conditional Use Permit at 9 North Century Avenue,
allowing the addition of a fuel station canopy and replacement of the two
existi pump islands with four smaller pump islands. This CUP will not be
reviewed again unl a problem develops.
4. Conditional Use Permit Review - 2194 Van Dyke Street (Launderville)
Reviewed and renewed for one year the Conditional Use Permit at 2194 VanDyke
Street, allowing the home owner to keep a one -ton tow truck on the property.
5. Ambulance Bill: Application for Cancellation (N. DeYoung)
Authorized cancellation, on the basis of hardship, of a remaining balance
$193.25 on an ambulance bill issued to Nellie DeYoung.
6. Ambulance Bill Application for Cancellation (D. Early)
Authorized cancell on the basis of hardship, of a remaining balance
$26.8.12 on an ambulance bill issued to Dale Early.
7.,_ Data Processing \General Fund Budget Adjustment
Authorized budget adjustments in the Data Processing and General Funds to
finance the modem pool telephone charges of $7,200.
8. Budget Transfer: Finance Department
Authorized a transfer of $1,260 from the General Fund Contingency Account to
cover the cost of additional checks required because of the Community Center
operations.
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G. PUBLIC HEARINGS
� 1. 7:00 P.M. (7:11 P.M.: Registered Land Survey - Kohlman Lake Basin (Ramsey - Washington
Metro Watershed District)
a. Mayor Bastian convened the meeting for a public hearing regarding a
request from the Ramsey - Washington Watershed District, the Registered
Land Survey would. divide the area east of Highway 61 and South of County
Road D into five tracts.
b. Manager McGuire presented the staff report.
c. Associate Planner Ekstrand presented the specifics of the report.
.d Commissioner Fischer presented the Planning Commission report.
e. Cliff Eichinger, Ramsey- Washington Watershed District presented details
of the request.
f. Mayor Bastian opened the public hearing, calling for proponents or opponents.
The following persons were heard:
A letter was read from Donald Sjostrom, the attorney
representing Hale D. Carr, 3090 Maplewood Drive
Keith Venberg, owner of Venberg Tire, 2990 Maplewood Drive
g. Mayor Bastian closed the public hearing.
h. Councilmember Rossbach moved to a the Registered Land Survey for
the Ramsey Metro Watershed District, dividing the are east
of H ighway 61 . and south of County Road D into five tracts.
Seconded by Councilmember Koppen Ayes - all
H. AWARD OF BIDS
1. Bid Award: Truck Box and Equipment (7 :22 P.M.)
a. Manager McGuire presented the staff.report.
b. Director of Public Works Haider presented the specifics of the report.
c. Councilmember Carlson introduced the following 'Resolution and moved its
adoption:
95 - 04 - 44
AWARD OF BID - HEAVY -DUTY DUMP TRUCK BODY
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, the
quotation received from MacQueen Equipment, Inc. in the amount of $19,179 is
the lowest responsible quote for the purchase of heavy -duty dump truck body
and related equipment and the authorized representative of the City shall
enter into a contract with MacQueen Equipment, Inc. for and on behalf of the
City.
Seconded by Councilmember Koppen Ayes - all
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I. UNFINISHED BUSINESS
1. Project 93 -02: TH61 Frontage Road - Assessment Objections
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c. Assessment appeal for PIN 04- 29 -22 -44 -0016 was presented.
d. Councilmember Allenspach moved to deny Marjorie Benkovic's assessment
.appeal
Seconded by Councilmember Carlson Ayes - Councilmembers Allenspach,
Carlson, Koppen, Rossbach
Nays - Mayor Bastian
2. Release of Retainage - Doody Mechanical (Community Center)
a. Manager McGuire presented the staff report.
b. Assistant City Manager Maglich presented the specifics of the report.
c. Mayor Bastian asked if anyone wished to speak before the Council
regarding this matter. No one appeared.
.d. Councilmember Carlson introduced the following Resolution and moved its
adoption:
95 04 - 45
RETURN OF RETAINAGE
FOR A COMMUNITY CENTER PROJECT CONTRACT FOR MECHANICAL CONSTRUCTION
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered
the construction of a City -owned community center, Community Center Project,
and has let a contract with Doody Mechanical, Inc. for mechanical
construction; and
WHEREAS, the Architect and Construction Manager evaluated the
construction and acknowledged substantial completion on September 23, 1994
and the completion of the contracted work as of February 20, 1995 with the
exception of the ozone system in the swimming pools.
WHEREAS, the City released $97,251.22 to Doody Mechanical, Inc. on March
13 1995 and retained $10,000 until such time that the City was satisfied
with the operations of the swimming pools systems; and
Of
WHEREAS, as of March 31, the City is satisfied with the operation of the
swimming pools and the ozone system.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that the Mayor and City Clerk are hereby authorized and directed
to release the remaining retainage in the amount of $10,000 to Doody
Mechanical, Inc.
Seconded by Councilmember Rossbach Ayes - all
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3.. Keller Parkway: Reconsideration
a. Mayor Basti an moved, to reconsi der the vote on the Kel l er Park_way
Construction and to place this item on the next Agenda April 242 1995.
Seconded by Councilmember Allenspach Ayes - Mayor Bastian, Councilmembers
Allenspach, Koppen, Rossbach
Nays -- Councilmember Carlson
b. Council directed staff to invite a representative of Ramsey County to
attend the next Council Meeting, April 24, 1995.
G.., , PUBLIC HEARINGS, (Conti nued
2. 7:30 P.M.: Ice Arena Task Force Recommendation
.a. Mayor Bastian convened the meeting for a public hearing regarding the
need and proposed location for'an additional ice arena.
b. Manager McGuire presented the staff report.
c. Dennis Schuts, Ice Arena Task Force, presented the Committee's report.
d Mayor Bastian opened the public hearing, calling for proponents or opponents.
PP
The following persons were heard:
Jerry Hanson, 1783 Howard, presented a petition requesting
support for the proposed ice arena
Sheryl Theno, 1771 Helena Road N., Oakdale, Task Force Member
Kevin Berglund, 1929 Kingston Avenue
Bob Zick, 5158 Granada, Oakdale, spoke in opposition to funding proposal
Scott Wasiluk, 1747 Frank Street, Chair of Ice Arena Task Force
Julie Whitman, Oakdale
Rick Petschel, Oakdale
Andrea Simmer, 1605 Myrtle Street
e. Mayor Bastian closed the public hearing.
f. Councilmember Allenspach introduced the following Resolution and moved
its adoption:
95 - 04 - 46
RESOLUTION OF SUPPORT - ICE ARENA PROPOSAL
WHEREAS, The Cities of Maplewood, Oakdale, and North St. Paul and School
District 622 have organized.a task force to study the need for an additional
sheet of ice within the School District.
WHEREAS, this task force has recommended pursuing the feasibility of
locating and constructing such an arena at the Tartan High School site.
WHEREAS, the State of Minnesota is exploring the option of offering
assistance to help pay for the costs of construction of new sheets of ice
throughout the state.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Maplewood hereby supports, in con cept, the funding of such an arena with the
following contingencies in place.
1. The State of Minnesota approves legislation appropriating funds
to construct additional sheets of ice in the state.
2. The Ice Arena Levy of the School District is not repealed.
3. The joint partnership of the Cities of Maplewood, Oakdale, North
St. Paul and School District 622 are successful in receiving
$250,000 of the State money.
4. School District 622 donates the land for the arena.
5. Tartan Area Youth Hockey Association contributes $250,000 up
front to assist with construction costs and pledges $50,000
annually for the first five years.
6. All four entities, (The Cities of Maplewood, Oakdale, North St.
Paul and School District 622) are equal partners in paying for
operating expenditures of the arena.
7. During the first seven years, each public entity not be
responsible for more than $15,000 of operating expenditures.
The final 13 years of debt service, each public entity would not
be responsible for operating expenditures of more than $30,000.
Seconded by Councilmember Allenspach Ayes - all
3. 7:50 P.M. (8:30 P.M.): 1357 Cope Avenue - Corner Kick Soccer Center
a. Mayor Bastian convened the meeting, for a public hearing regarding a
request from the owners of Corner Kick Soccer Center for a Conditional
Use Permit which would allow them to build a one - story. building
addition, as well as approval of building design plans and a waiver of
parking space requirements.
b. Manager McGuire presented the staff report.
c. Associate Planner Ekstrand presented the specifics of the report.
d. Boardmember Vidyashankar presented the Community Design Review Board report.
e. Commisioner Fischer presented the Planning Commission report.
f. Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Tom Hope, Corner Kick Soccer, the applicant
g. Mayor Bastian closed the public hearing.
Conditional Use Permit
h. Councilmember Koppen introduced the Resolution and moved its
adoption:
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95 - 04 - 47
CONDITIONAL USE PERM I T - CORNER KICK BUILDING ADDITION
. WHEREAS, Sue and Tom Hope applied for a conditional use permit to build
a 3,.000- square -foot addition to the Corner Kick Soccer Center.
WHEREAS, this permit applies to 1357 Cope Avenue. The legal description
is:
EXCEPT THE W 398 FT; THAT PART SOUTH OF HWY 36 AND WEST OF RY RW OF
THE NW 1/4 OF THE SW 1/4 (SUBJECT TO RD) IN SEC 10; TN 29 R22.
WHEREAS, the history of this conditional use permit is as follows:
1) On March 14, 1995, the Planning Commission recommended that the
City Council approve this permit.
2) The City Council held a public hearing on April 10, 1995. City
staff published a notice in the paper and sent notices to the
surrounding property owners as required by law. The council
gave everyone at the hearing a chance to speak and present
written statements. The Council also considered reports and
recommendations of the City staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above -
described conditional use permit, because:
1) The use would be located, designed, maintained, constructed and
operated to be in conformity with the city's Comprehensive Plan
and Code of Ordinances.
2) The use would not change the existing or p lanned character of
the surrounding area.
3) The use would not depreciate property values.
4) The use would not involve any activity, process, materials,
equipment or methods of operation that would be dangerous,
hazardous, detrimental, disturbing or cause a nuisance to any
person or property, because of excessive noise, glare, smoke,
dust, odor, fumes, water or air pollution, drainage, water run -
off, vibration, general unsightliness, electrical interference
or other nuisances.
5) The use would generate only minimal vehicular traffic on local
streets and would not create traffic congestion or unsafe access
on existing or proposed streets.
6) The use would be served by adequate public facilities and
services, including streets, police and fire protection,
drainage structures, water and sewer systems, schools and parks.
7) The use would not create excessive additional costs for public
facilities or services.
8) The use would maximize the preservation of and incorporate the
site's natural and scenic features into the development design.
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9) The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions: '
1) All construction shall follow the site plan approved by the
city. The Director of Community Development may approve minor
changes.
2) The proposed construction must be substantially started within
one year of council approval or the permit shall become null and
void. The council may extend this deadline for one year.
3) The City Council shall review this permit in one year.
Seconded by Councilmember Carlson Ayes - all
Parking Reduction Authorization
i Councilmember Ko pp en moved to authorize the reduction of_.garking spa
by 149 from_ the req_ui rement . ^of 255, based on the following reasons:
1) The proposed.addition is support - oriented and would not generate
additional traffic.
2) The City Council approved a parking authorization for 151 fewer
spaces in 1989.
If a parking shortage develops, the City Council may require that
the applicant restripe part of the parking lot with nine - foot -wide
spaces for employee parking and add six more spaces west of the
proposed addition.
Seconded by Councilmember Carlson Ayes - all
Design Review
j. Councilmember Koppen moved to approve. the design plans (stamped. February
15.9 1995 ) for the Corner Kick Soccer Center, subject to the find n s
re ui red b the Code. Approval is subject. to the property owners doi n
the following:
a.. Repeat this review in two years if the City has not issued a
building permit for this project.
b. Provide a revised landscape plan for the area along Cope Avenue
showing at least two, six- foot -tall evergreen trees between each
shrub grouping. The evergreens must be a dense variety like
spruce, not airy such as norway pine. This plan shall be
submitted for staff approval before the city issues a building
permit.
c. Complete the following before occupying the building:
1) Screen any new roof - mounted equipment visible from
streets or adjacent property. (code requirement)
2) Plant the new trees that are required.
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d. If any required work is not done, the City may allow temporary
occupancy if
1) The City determines that the work is not essential to
the public health, safety or welfare.
2) The City receives a cash escrow or an irrevocable letter
of credit for the required work. The amount shall be
150 of the cost of the unfinished work.
3) The City receives an agreement that will allow the City
to complete any unfinished work.
e. Al 1 work shal l fol l ow the approved pl ans . The Director of
Community Development may approve minor changes.
Seconded by Councilmember Carlson Ayes - all
4 8:00 P.M..(8 :42 P.M.): 759 County Road B - Arlington Hills Methodist Church
a. Mayor Bastian convened the meeting for a public hearing regarding a
request from Arlington Hills Methodist Church for approval of a
Conditional Use Permit for two one- story additions to their building, a
variance from the in- ground lawn irrigation system requirement and
approval of design and landscape plans.
b. Manager McGuire presented the staff report.
c. Associate Planner Ekstrand presented the specifics of the report.
d. Commissioner Fischer presented the Planning Commission report.
e. Boardmember Vidyashankar presented the Community Design Review Board report.
f Mayor Bastian opened the public hearing, calling for proponents or
opponents. The following persons were heard:
Ken Benson, 2282 Howard Street, No. St. Paul, representing the church.
g. Mayor Bastian closed the public hearing.
Conditional Use Permit
h. Councilmember Rossbach. introduced the following Resolution and moved its
adopt_. i oo
-, 95 -04 -48
CONDITIONAL USE PERMIT RESOLUTION - ARLINGTON HILLS METHODIST CHURCH
WHEREAS, Arlington Hill United Methodist Church applied for a
conditional use permit to build an addition onto the church.
WHEREAS, this permit allows a church and a day care /preschool.
WHEREAS, this permit applies to 759 East County Road B. The legal
description is:
11 4 -10 -95
The West 412.5 feet of the East 825 feet of the South 825 feet of
the SE 1/4 of the SE 1/4 of Section 8 Township 29 Range 22, subject
to public highway of record.
he history of this conditional use
WHEREAS, t y ermit.is as follows: p
1. On March 20, 1995, the Planning Commission recommended that the
City Council approve this permit.
City 2. The Cit Council held a public hearing on April 10, 1995. City
staff p ubl i shed a notice in the paper and sent notices to the
surrounding property owners as required by law. The. Council
gave everyone at the hearing a chance to speak and present
written statements. The Council also considered reports and
recommendations of the City staff and Planning Commission.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above -
described conditional use permit, because:
1. The use would be located, designed, maintained, constructed and
operated to be in conformity with the City's Comprehensive Plan
and Code of Ordinances.
9
2.
The use would not change the existing or planned character of
the surrounding area.
3. The use would not depreciate property values.
4 The use would not involve any activity, process,. materials,
uipment
e or methods of operation that would be dangerous,
q
hazardous, detrimental, disturbing or cause a nuisance to any
p erson or property, because of excessive noise glare, smoke,
p
dust, odor, fumes, water or air pollution, d water run -
off, vibration, general unsightliness, electrical interference
or other nuisances.
The use would generate only minimal vehicular 5 g y traffic on local
streets and would not create traffic congestion or unsafe access
on existing or proposed streets.
6. The use would be served by adequate public facilities and
services, including streets, police and fire protection,
drainage structures, water and sewer systems, schools and parks.
7. The use
would not create excessive additional costs for public
facilities or services.
8. The use would maximize the preservation of and incorporate the
site's natural and scenic. features into.the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the site plan approved by the
City. The Director of Community Development may approve minor
changes.
12
4 -10 -95
.v
2. The.proposed construction must be substantial) started within
n
one year. of Counci I approval or the permit shall become null and
void. .The Council may extend this deadline for one year.
I. The City Council shall review this ermit
p in one year.
Seconded by Councilmember Ko en A es
PP y all
Underground Lawn Irrigation Variance
k. Councilmember Rossbach introduced the.followin '
adoption:
g Resolution and moved its
95 - 04 -49
IN- GROUND LAWN IRRIGATION VARIANCE
WHEREAS, Arlington Hills United Methodist Church applied '
pp for a variance
from the zoning ordinance.
WHEREAS, this variance applies to 759 East County Road B. The le al
P
descri tion is: g
The West 412.5 feet of the East 825 feet of the South 825 feet of
the SE 1/4 of the SE 1/4 of Section 8 Townshi p g � 29 Range 22 , subject
to public highway of record.
WHEREAS, Section 36- 28(c)(9) of the Maplewood Code of Ordinances
requires installation of an in- ground lawn irrigation system.
WHEREAS, the church is not proposing to install such a system.
WHEREAS, this requires a variance.
WHEREAS, the history of this variance is as follo
1) on March 20, 1995, the Pl ommission recommended ecommended that the
City Council approve this variance.
2) The City Council held a public hearing n A pril 10 1995. C
g p
staff published a notice in the Maplewood Review and sent
notices to the surrounding property owners as required b P q y l aw.
The Council gave everyone at the hearing an opportunity to s peak
P Y p
and present written statements. The Council also considered
reports and recommendations from the City staff and Plannin
Commission.
.
PP
NOW, THEREFORE, BE IT RESOLVED that the City Council ap prove the above-
•
described variance for the following reasons:
1) The spirit and intent of the ordinance would be met since the
church has a maintenance staff to water the lawns when needed.
2) The church property is well maintained.
Seconded by Councilmember Koppen Ayes - all
13 4 -10 -95
Design Review
1. Councilmember Rossbach
1995 for __ the narthe;
l-
b) Complete the.following before the City issues a building permit:
(1) Provide a plan for screening any new roof -top equipment
that may be added. This plan shall be submitted for
Board approval. (code requirement)
(2) Submit a grading, drainage, utility and erosion control
plan to the City Engineer for approval. The erosion
control plan shall be consistent with the Ramsey Soil
and Water Conservation District Erosion Control
Handbook.
(3) Provide a revised landscaping plan for staff approval
showing an evergreen planting screen to block headlight
glare east of the pick -up /drop -off area.
c) Complete the following before occupying the building:
(1) Screen all new roof - mounted equipment visible from
streets or adjacent property.
(2) Construct a trash dumpster enclosure. The enclosure
must match the color of the building. Wooden enclosures
must be protected in front with concrete - filled steel-
pipe bollards. (code requirement)
d) If any required work is not done, the City may allow temporary
occupancy if
(1) The City determines that the work is not essential to
the public health, safety or welfare.
(2) The City receives a cash escrow or an irrevocable letter
of credit for the required work. The amount shall be
150 of the cost of the unfinished work.
(3) The City receives an agreement that will allow the City
to complete any unfinished work.
e) All work shall follow the approved plans. The Director of
Community Development may approve minor changes.
Seconded by Councilmember Koppen Ayes - all
14 4 -10 -95
a) Repeat this review in two years if the City has not issued
a building permit for this project.
r
H. AWARD OF BIDS
1. Bid Award: Truck Box and Equipment
MOVED TO FOLLOW G -1
I. UNFINISHED BUSINESS
1. Project 93 -02: TH61 Frontage Road Assessment Objections
MOVED TO FOLLOW H -1
2. Release of Retainage - Doody Mechanical (Community Center)
MOVED TO FOLLOW I -1
3. Keller Parkway: Reconsideration
MOVED TO FOLLOW I -2
4. ISD 622 Policy for Naming of District Facilities
a. Manager McGuire presented the staff report.
b. Councilmember Carlson mov
requesting a Committee be
hqh school
letter be sent to
fished to determin
ict 622
the new
Seconded by Councilmember Rossbach
Ayes - Mayor Bastian, Councilmembers
Allenspach, Carlson, Rossbach
Nays - Councilmember Koppen
5. Update of Carver Elementary School Bid Opening
a. Manager McGuire presented the staff report.
b., Councilmember Carlson moved to table this item until the April 24, 1995
meeting
Seconded by Councilmember Carlson Ayes - all
J. NEW BUSINESS
1._,, Ken Gervai s Request
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c Councilmember Carlson moved to endorse staff recommendation and take no
action.
Seconded by Councilmember Carlson Ayes - all
15 4 -10 -95
MAYOR BASTIAN LEFT THE MEETING - ACTING MAYOR CARLSON ASSUMED THE CHAIR
2. Appeal of Staff Denial of Site Plan: Johnson (Beam Avenue)
a. Manager McGuire presented the staff report.
b. Associate Planner Ekstrand presented the specifics of the report..
c. Acting Mayor Carlson asked if anyone wished to speak before the Council
regarding this matter. The following were heard:
Mr. & Mrs. Floyd Johnson, the applicants
d. Acting Mayor Carlson moved to.table for two weeks to obtain further
clarification of the Johnson's request.
Seconded by Councilmember Koppen Ayes - all (4)
3. Wetland and Stream Protection Ordinance Ust Reading)
a. Manager McGuire presented the staff report.
b. Director of Public Works Haider presented the specifics of the report.
c.. Commissioner Fischer presented the Planning Commission report.
d. Acting Mayor Carlson asked if anyone wished to speak before the Council
regarding this matter. No one appeared.
e. Councilmember Koppen moved to approve first reading of an ordinance
relative to wetland setback.
Seconded by Councilmember Allenspach Ayes - all (4)
4. Approve Final Plans and Specifications, Set Bid Opening Date (Construction of Timber
and Western Hills Park)
a. Manager McGuire presented the staff report.
b. Director of Parks & Recreation Anderson presented the specifics of the
report.
c. Councilmember Rossbach moved to approve the final _plans and
spgci,fications for Western Hills Park and Timber Park and to set a bid
oneninq for May 2, 1.995 at 2 :00 P.M.
Seconded by Councilmember Koppen Ayes - all (4)
S. Open Space Site #1616
a. Manager McGuire presented the staff report.
16 4 -10 -95
b. Assistant City Manager Maglich presented the specifics of the rep
t� c. Acting Mayor Carlson asked if anyone wished to speak before the Council
regarding this matter. The following was heard:
Dominic Ramacier, 865 Lakewood Drive
d. Councilmember Rossbach moved to consider the purchase of Parcels 1 and
3 of Open Space Site #1616 and direct staff to forward the item to the
Pl anni ng commi to cons der its com ti bi.l i ty with the Comprehensive
Land Use Plan and to the Parks & Recreation Commi for its
.recommendation.
Seconded by Councilmember Koppen Ayes - all (4)
6 Charitable Gambling Request - First Quarter, 1995
a. Manager McGuire presented the staff report.
b. Assistant City Manager Maglich presented the specifics of the report.
c. Mayor Bastian asked if anyone wished to spea before the Council
regarding this matter. The following were heard:
Tartan Fast Pitch Booster Association
Tom Nemo, Tartan Fast Pitch Booster Association
d. Councilmember Koppen moved t deny the request of the.Tartan Fast Pitch
Booster Association.
Seconded by Councilmember Allenspach Ayes - all (4)
North High Graduation Committee
Ron Lyman, 2534 .Ryan, representing the North High Graduation Committee
e. Councilmember Koppen moved to approve the request of the North Hi qh
Graduation Committee for a $1,00.0 donation.
Seconded by Councilmember Rossbach Ayes - all (4)
p Maplewood Seniors and Persons With Disabilities Advi soryCommittee
f. Councilmember Rossbach moved the approve the request of the Maplewood
Seniors and Persons with Disabilities Advisory Committee for a $500
donation.
Seconded by Councilmember Koppen Ayes - all (4)
17 4 -10 -95
North High's Shades of Youth Group
Diane Sandberg, advisor to North High Shades of Youth Group
g. Councilmember Koppen moved to ^ approve a donation of $700 to the North
High Shades .of Youth Group
Seconded by Councilmember Rossbach ..Ayes -.all (4)
Parks & Recreation Department Scholarship Fund
h. Councilmember Koppen moved to approve a donation to $2,000 to the Parks
. &Recreation Department Scholarship Fund.
Seconded by Councilmember Rossbach Ayes - all (4)
Parks & Recreation Department Marketing Services
i. Councilmember Koppen moved to approve a, donation of $15,000 for Parks &
Recreation Department Marketing Services.
Seconded by Councilmember Rossbach Ayes - all (4)
Parks & Recreation Department Adopt -A -Park Program
j. Acting Mayor Carlson moved to approve a. donation of $.3,200 for the Parks
& Recreation Department Adopt -A -Park Program.
Seconded by Councilmember Koppen Ayes - all (4)
Parks & Recreation Department White Bear Avenue Flower Planting
k. Acting Mayor Carlson moved to approve a donation of $$1,500 to the Parks
& Recreation Department's White Bear Avenue Flower Planting program.
Seconded by Councilmember Koppen Ayes - all (4)
Maplewood Police Cadets
1. Councilmember Rossbach moved to approve a donation of $2,000 for the
Maplewood Police Cadets.
Seconded by Councilmember Koppen Ayes - all (4)
7. Schedule Meeting to Review 1994 Annual Financial Report
a. Manager McGuire presented the staff report.
b. Director of Finance Faust presented the specifics of the report.
V
18 4 -10 -95
y u
c. Councilmember Koppen moved to sc_hedule.the meeting to
Annual Financial Report for Agril 24, 1995 at 6:30 P.M
Seconded by Councilmember Rossbach Ayes - all (4)
K. VISITOR PRESENTATIONS
NONE
L. COUNCIL PRESENTATIONS
NONE
M. ADMINISTRATIVE PRESENTATIONS
NONE
N. ADJOURNMENT OF MEETING
10:16 P.M.
eview the 1994
Lucille E. Aurelius, City Clerk
19 4 -10 -95
_
AGENDA NO. � l
AGENDA REPORT
TO: City Manager Acti b,' counol3v
FROM Endorsed--... Assistant City Manager �7rt., � �� ��di�'�e d�____,�
Re,� ectec3,._,,,,,,,�..,,,,
RE: 1995 CITY RECYCLING LOGO gate
a
DATE: April 14, 1995
INTRODUCTION
Gopher Disposal is the contractor responsible for the cur
the City. Each spring, Gopher sponsors a contebside recyclin
recycling logo. This logo is painted on all of the recy st for the selection ft he 995 m with
curbside materials with Maplewood. The contestants eerucks that collect the
City. elementary t rucks
within the
Mr. Michael Hinz from Gopher Disposal will be Present
at the meeting to make a
AGENDA NO. E A " °Z
AGENDA REPORT
TO: Mayor and City Council
FROM: City Manager
RE: CONCORDIA ARMS -- PETITION FOR STOP SIGN
DATE: April 17, 1995
INTRODUCTION
Action by iCounoll
Endorsed
Modified..
Rej ected._,,,,
D ate
Ceil Starezny will present a petition for a stop sign on Lydia Street near the Concordia
Arms apartments at the April 24, 1995 City Council meeting.
AGENDA NO. F -1
AGENDA REPORT
TO: City Manager
FROM: Finance Director �n
RE: APPROVAL OF CLAIMS
DATE: April 17 1995
It is recommended that the Council approve payment of the following claims:
$ 1,019,319.07
Checks # 4229 thru # 4312
Dated 4 -1 -95 thru 4 -12 -95
Checks # 17468 thru # 17643
Dated 4 -24 -95
Total Accounts Payable
$ 260 Payroll Checks # 80322 thru # 80600
Dated 4 -7 -95
_$ 90, Payroll Deduction check # 80605 thru
# 80624 Dated 4 -7 -95
$ 310,932.23 Total Payroll
$ 1 .3,30,2511,30 GRAND TOTAL
Attached is a detailed listing of'these claims.
Iz
Attachments
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AGENDA N10. r ' °
AGENDA REPORT Activia by toura3
Endo r%-61a-1k,1___.._
TO: Cit Manager ��a�*ye�_
FROM: Finance Director /�� �"�
RE: AMENDMENT OF RESOLUTION DESIGNATING DEPOSITORY
DATE: April 17,1995
On March 13th the Council -adopted a resolution which desi Norwest Bank as
depositor for demand ( checkin g) deposits. The have re that the first
para of the resolution be revised from "Norwest Bank" to "Norwest Bank
Minnesota, National Association and each bank now or hereafter, affiliated with it'.
This is necessar to allow them to use this one resolution for both the Minnesota and
Montana accounts. Therefore, it is recommended that the attached resolution, which
incorporates this chan be adopted b the Council.
WAAWBANKRES
RESOLUTION DESIGNATING NORWEST BANK AS DEPOSITORY
BE IT RESOLVED, that Norwest Bank Minnesota, National
Association and each bank now or hereafter affiliated with it, is hereb desi
as depositor for demand deposits of the Cit of Maplewood, and
BE IT FURTHER RESOLVED, that an a is hereb approved
with Norwest Bank for checkin account services based Upon the terms in their
proposal, and
85 IT FURTHER RESOLVED, that funds deposited in said bank ma
be withdrawn b check when si b the si or b the facsimile si
of the ma cit mana and finance director, and
BE IT FURTHER RESOLVED, that funds in said bank ma be wire
transferred at the re of the finance director, assistant finance director, or
accountant, and
BE IT FURTHER RESOLVED, that deposits in said bank shall not
exceed the amount of F.D.I.C. insurance coverin such deposits unless collateral or
a bond is furnished as additional -securit and
BE IT FURTHER RESOLVED, that this depositor desi shall
be effective no later than June 1, 1995 and continue to be effective until a new
depositor is designated.
Fa. 3
MEMORANDUM
TO:
City Manager
FROM:
Ken Roberts, Associate Planner
SUBJECT:
Preliminary Plat Time Extension
LOCATION:
Duluth Street, west of Edgehill Court
PROJECT:
Goff s Mapleview Fifth Addition
DATE:
April 15, 1995
. INTRODUCTION
Action by Counoil
Endorse
Modifie
Rej ecte
Date
Pat Goff is requesting cone -year time extension for a preliminary plat. The name of the plat is
Goffs Mapleview Fifth Addition. Mr. Goff represents Goff Homes, Inc. This plat would be on
the south side of Duluth Street, west of Edgehill Court. (See the maps on pages 3-4.) Mr. Goff
plans to build two double dwellings (four units) on four lots. (See the plan on page 6.)
BACKGROUND
On April 26, 1993, the City Council approved rezonings and the preliminary plat (subject to
seven conditions) for Goff s Mapleview Fourth Addition. (See the preliminary plat on pages 5-6
and the minutes on page 7.)
On July 26, 1993, the City Council approved the final plat for Goffs Mapleview Fourth
Addition. This plat was for a single dwelling and two double dwellings. The plat is on the west
side of Duluth Street, south of County Road C. (See page 5.)
On April 25, 1994, the City Council approved a one -year time extension for Goff s Mapleview
Fifth Addition preliminary plat. This was subject to the April 26, 1993 conditions.
DISCUSSION
Mr. Goff is making progress on this plat. He has platted the first phase of the preliminary plat
and has finished the first buildings. The time extension is for the final phase of the preliminary
plat. There have not been any changes to the City Code or neighborhood that warrant changing
or ending the plat.
RECOMMENDATION
Approve a one -year time extension for Goff s Mapleview Fifth Addition preliminary plat. This
time extension shall be subject to the April 26, 1993 conditions for the Mapleview Fourth
Addition preliminary plat.
kr:p: Sec 9 /memo46t.mem
Attachments:
1. Location Map
2. Property Line /Zoning Map
3. Preliminary Plat—Phase 1
4. Preliminary Plat —Phase 2
5. 4 -26 -93 Council minutes
Attachment 1
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Goff 's Property to R -2
City Property to R -2
4
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Attachment 3
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PRELIMINARY PLAT
PHASE 1
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MAR 17 1
%7,L=U U
PRELIMINARY PLAT
PHASE 2
Seconded by Mayor Bastian
Attachment 5
J. Councilmember Juker moved to amend the Resolution . to zone the ad i acent
oroRerty as "farm" .
Seconded by Councilmember Zappa
Upon advice of the City attorney, the motion to amend was ruled out of order
as that action would require appropriate notice and a public hearing.
k. Councilmember Juker withdrew the motion.
VOTE IS ON ORIGINAL RESOLUTION AS INTRODUCED
byes - all
Plat
1. Councilmember Zappa moved to aoarove the Rrel iminary of at for Mall evi ew
4th Addition sub i ect to the devgl o2er doing the fol l owi n4
1) Obtain the City Engineer's approval of final construction plans.
These plans shall include grading, utility, drainage and erosion
control plans. The utility plan shall show individual utility
services to each double dwelling unit. The erosion control plan
shall be consistent with the Ramsey Soil and Water Conservation
District Erosion Control Handbook.
2) Give the City a wetland buffer zone easement over Lots 1 -4,
Block 2. This easement shall prohibit mowing, cutting, filling
or dumping within twenty feet of the wetland. 4 -26 -93
3) Show drainage . and utility easements along all property lines i n
Block One, except along the common property lines for the double
dwellings. Show drainage and utility easements along all
property lines in Block Two, except along the common property
lines for the double dwellings and around Lot Five. These
easements shall be ten feet wide along the front and rear
property lines and five feet wide along the side property lines.
4) Sign an agreement with the City that guarantees that the
developer will complete all public improvements and meet all
City requirements. This agreement shall include permanent signs
along the wetland buffer zone. These signs shall state that
there shall be no mowing, cutting, filling or dumping beyond
this point.
5) label the fifth 1 o in Block Two as an outlof and deed it to the
City.
b) Revise the plat to show a thirty - foot -wide right -of -way
dedication for Duluth Street at the northwest corner of Block
Two.
7) Show the wetland boundaries on the plat.
If the developer decides to final plat part of the preliminary plat,
the Director of Community Development may waive any conditions that
do not apply to the final plat.
7 4 -26 -93
Seconded by Mayor Bastian Ayes all
-
Fw. S
MEMORANDUM .Act by, Counc
To: Michael A. McGuire, City Manage nd r
� o e
From: Bruce K. Anderson, Director of P r io Modif ied.�,,..
Subj : Digital Sign For The Maplewood ent r Reject
Date: April 17, 1995 Date
For The April 24, 1995 City Council Meeting
Introduction
I presented a proposal to the City Council on February 13, 1995, regarding the feasibility of pur-
chasing a digital sign for the Maplewood Community g g was Center. The digital sign proposed to be
p ro p
located on top of the Maplewood Community Center monument sign located on V`Thite Bear
Avenue. The City Council requested staff to proceed with purchase of a sign. Formal quotations
were received for the sign and the quotations all exceeded $25,000, which requires formal bids
through the City purchasing process. Enclosed are formal plans and specifications for the pur-
chase of the digital sign.
Back round
The Maplewood Community Center officially opened to the public on October 1, 1994. There
currently is one major signage monument adjacent to the sidewalk and parallel to the entrance to
the Community Center on White Bear Avenue. The entrance sign is approximately 13 feet long
and two feet wide. It is illuminated by spotlights.
During the past two months, I have continued to research the feasibility of purchasing this sign
and have encountered two issues:
1. The formal quotes that I have received have exceeded the $25,000 limit, which
requires formal specifications to be prepared.
2. Concerns have been expressed by each of the manufacturers that, due to the sign
location, a lexon shield needs to be installed and /or the sign needs to be raised
so that it is not easily accessible for possible vandalism.
I have prepared the enclosed specifications to purchase a sign to be constructed upon the existing
monument. There are adequate monies in the Community Center Construction Fund to cover the
cost of construction.
The estimated cost of construction for the sign is $35,000 to $40,000, including the software and
computer necessary to run the signage.
Recommendation
Staff would recommend that the enclosed plans and specifications be approved for purchase of a
digital electronic sign for the Maplewood Community Center and that a formal bid opening be set
for May 9, 1995, at 2:00 p.m. The City Council would then award the bid on Monday, May 22.
CITY OF MAPLEWOOD
1830 EAST COUNTY ROAD B
MAPLEWOOD, MINNESOTA 55109
PLANS AND SPECIFICATIONS
FOR THE PURCHASE OF AN OUTDOOR ELECTRONIC MESSAGE CENTER
G eneral
The City of Maplewood is requesting formal bid proposals for the purchase of an Electronic
Message Center Display. The Electronic Message Display should be located at the Maplewood
Community Center on White Bear Avenue. The bid proposal should include all costs associated
with the installation and purchase of Electronic Message Center to include installation, two -sided
Electronic Message Display Center, cabling, electrical work and controller that shall be housed in
the Maplewood Community Center sign. The actual cabinent shall be a minimum of 128 inches
wide and 32 inches in height. The character height should have the flexibility to go from 7.5
inches to 24 inches in height.
Construction
1. All aluminum cabinet with welded extrusion frame.
2. Louver and lens assembly attached directly to each lampbank section.
3. Lift eyes provided.
Finish
1. Cabinet is low gloss white.
2. Border and louvers are flat black acrylic paint.
L m s
1. Displays use 3.58 watt Xenon- filled lamps with estimated 20,000 hour lamp life at 11 volts.
2. Lamp typically dimmed to 1/2 power at night. Lamp life may vary depending upon pro-
gramming style and use of dimming mode.
I. Maximum and average lamp wattage is calculated using the standard lamps for that display.
Lens Type
1. The lenses should be designed to spread light to the sides of the display, as well as in front
of the display.
Reflectors
1. Lamps should be mounted in vacuum metalized, specially- designed reflectors for maximum
efficiency.
Matrix Sizes
1. Ten inch character available.
2. Twelve inch character available with models 8 lamps high.
3. Wide variety of matrix sizes available.
4. Character heights listed are from smallest to largest possible characters
Electrical
1. Standard 120/208 3 -phase power.
2. External mounted fused main disconnect(s) not included.
3. Power cable requirements determined by local codes; conduit size depends upon cable used.
Coolin
1. Cooling fans are built into each display module to cool lenses and lamps.
2. Lenses are designed to circulate the airflow created by the fans to reduce temperatures,
prolong lamp life, and minimize color fading.
Service Access
1. A lamp extracting tool, such as tweezers should be utilized to grasp lens tab to remove lenses
for individual lamps.
Control Cable
1. Control cable is dependent on controller use and should be provided as part of the bid.
Display Configurations
1. Display should be read from either side.
Sumort Column Selection
1. Support column size is dependent on the height and total wind loading of the entire display
including any identification signage
2. Column selection is critical and should be done only be a qualified individual.
3. Only pipe and square of rectangular tubing are recommended for s. single column displays.
g p Y
4. Wide flange members have low torque resisting properties and wind flutter may result.
5. It is the responsibility of the installer to determine the column size required to support all
the components to be mounted.
Co ntroller
1. The controller shall be a Venus 4600 series or comparable.
2. The controller must have both graphics and lettering systems capability.
Proposal Deadline: All proposals must be received by May 9, 1995, at 2:00 p.m.
to Maplewood City Hall
Attn: Bruce Anderson
AGENDA ITEM � *"
AGENDA REPORT
Uti on by Counoll Z
Endorsed
TO City Manager
FROM: Assistant City Engineer
Da
SUBJECT: Project 93 -08, Sterling Street - Schaller Drive Utility and Street
Improvements Assessment Hearing
DATE: April 17, 1995
Attached are the proposed assessment roll and the resolution adopting the roll. The
low bid is from Ryan Contracting for $750,359.09. The proposed total project cost is
$1,060,280.00. the funding for the project is proposed as follows:
State aid $ 353, 000.00
Assessments 707.280.00
Total $1
All affected property owners have been invited to the hearing, where they will be given
the opportunity to present any assessment appeals. Please see me if you have any
questions.
RAM
jC
Attachments
RESOLUTION
ADOPTION OF THE ASSESSMENT ROLL
WHEREAS, pursuant to ro er notice duly given as re uired - b
p p Y g q y law, the city
.council has met and heard and passed on all ob'ections to the proposed assessment
1 p p
for the construction of Sterling Street- Schaller Drive Utility and Street Improvements
as described in the files of the city clerk as Project 93 -08, and has amended such
proposed assessment as . it deems just,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL F
O
MAPLEWOOD, MINNESOTA:
I. Such proposed assessment, as amended a co of which is attached
ttached
hereto and made a part hereof, is hereby accepted and shallconstitute the special
p
assessment against the lands named therein, and each tract of land therein included is
hereby found to be benefited by the proposed improvement in the amount of
p p the
assessment levied against it.
2. Such assessment shall be a able in equal annual installments
p Y q extending
over a period of 20 years, the first of the installments to be p a Y able on or after the first
Monday in January, 1996, and shall bear interest at the rate of 7.0 percent per annum
from the date of the adoption of this assessment resolution.. To the first installment
shall be added interest on the entire assessment from the date of this resolut' '
ion until
December 31, 1995. To each subsequent installment when due shall be added interest
for one year on all unpaid installments.
3. It is hereby declared to be the intention of the council to reimburse itself in
the future for the portion of the cost of this improvement paid for from municipal funds
. .. p
by levying additional assessments, on notice and hearing as provided for the
assessments herein made, upon any properties abutting on the but not
made, upon any properties abutting on the improvement but not herein assessed for
the improvement, when changed conditions relating to such properties make .g g p p k such
assessment feasible.
4. To the extent that t gis improvement benefits nonabuttin properties which
p
may be served by the improvement when one or more later extensions or
improvements are made, but which are not herein assessed therefore it is hereby
declared to be the intention .of the council, as authorized by Minnesota Statutes Section
420.051, to reimburse the city by adding any portion of the cost so p aid to the
assessments levied for any of such later extension or improvements.
5. The clerk shall forthwith transmit a certified duplicate of this assessment
to the county auditor to .be extended on the property tax lists of the county, and such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
G -a
MEMORANDUM Action by Coun
TO City Manager Endorsed....
FROM Ken Roberts,. Associate Planner Modif i ed.4.-,...
SUBJECT: Conditional Use Permit Rejecte
LOCATION: 1201 Frank Court Date
DATE: March 27
INTRODUCTION
Mr. James Keogh is requesting that the City approve a conditional use permit (CUP) for his
house at 1201 Frank Court. This permit is for an .addition (porch and deck) on the rear of the
house. The City Code requires a 30 -foot rear yard setback for the covered parts of the dwelling
on this lot. As proposed, the porch would be 23 feet from the rear. property line at the nearest
point. However, the City Code allows the Council to approve a CUP to build an addition into a
required setback. (See the maps on pages 5 and 6 and the letter on page 7.)
BACKGROUND
On n Se tember 28 1990 , BFC homes applied to Maplewood for a building permit to build the
City house
at 1201 Frank Court. The made the final inspection of this house on March 13, 1991.
The Keogh's moved in to this house later in 1991.
DISCUSSION
The proposed addition would not depreciate property values, cause crowding or adverse
environmental effects. Also, the addition would be in keeping with the character of the houses in
the area. Most all the neighbors we surveyed were for this proposal and only one objected.
RECOMMENDATION
Approve the resolution on page 9. This resolution approves a conditional use permit for the
pp p g
construction of a porch and deck on the rear of the house at 1201 Frank Court. This permit shall
st p
be subject to the following conditions:
1. All construction shall follow the plans dated January 23, 1995 as approved by the City.
The Director of Community Development may approve minor changes.
2 The ro osed construction must be started within one year after Council approval or the
p p
permit shall end. The Council may extend this deadline for one year.
3. The City Council shall review this permit only if a problem develops.
CITIZEN COMMENTS
Staff surveyed the property owners within 350 feet of this site to get their opinions of this
proposal. Out of 42 properties, we received 24 responses. 18 were for the proposal, 1 was against
and 5 had no comment.
For
1. It would increase the value of the area.. This is the smallest and least expensive home in the
area. (Mohrlant - 2972 Carey Heights Drive)
2. This will bring up the value of the home. (Owner - 2984 Carey Heights Drive)
3. It is no big. deal. (Pearson - 2990 Carey Heights Drive)
4. It would be a nice addition to the neighborhood. (Racine - 1200 Frank Court)
5. It would enhance real estate value. (Sanft - 2925 Frank Street)
6. It improves the property. (Fischbach - 2933 Frank Street)
7. It would improve the property values in the neighborhood. (Wong - 2940 Frank Street)
8. It will increase the beauty of the neighborhood and they are nice neighbors. (Bray - 2948
Frank Street)
9. It is good for our neighborhood. (Miller - 2956 Frank Street)
10. It would improve the home and would not really change much from am 30 foot setback to
A 23 foot setback. (Duescher - 2940 Walter Street)
11. It does not effect us whether they build on their property. (Wood - 1230 Countryview
Circle)
12. It does not effect our property. Hopefully all their direct neighbors agree. (Hammer - 1227
Countryview Circle)
13. I think the setback requirement from the rear property line is excessive. (Bradt -1236
Summit Court)
14. Plenty of rear yard to the right of the proposed porch and deck (Game - Minneapolis)
15. I feel it will enhance property value in the neighborhood. (Mogren -Lydia Avenue)
2
Against
1. The City Code was adopted, in part, to prevent overcrowding and should be enforced to
achieve that objective. The owner should resize/reconfiquire/relocate the proposed
addition to fit within the required rear yard setback. (Yakel - 2949 Frank Street)
REFERENCE
SITE DESCRIPTION
Site Size. 13,802 square feet (0.31 acres)
Existing Land Use: Single dwelling
SURROUNDING LAND USES
North:
Houses
East:
Houses
South:
Houses
West:
Houses
PLANNING
Zoning and Land Use Plan Designations: R -1 (single dwelling)
ORDINANCE REQUIREMENT
.Section 36 -72(e) allows the City Council to approve a conditional use permit to construct a
building addition into a minimum setback.
CRITERIA FOR CUP APPROVAL
Section 36442(a) states that the City Council may approve a CUP, based on nine standards. (See
findings 1 -9 in the resolution on pages 9 and 10.)
kr /p: Sec 4/keoghcup.mem
Attachments:
1.. Location Map
2. Property Line/Zoning Map
3. Site Plan
4. 1 -19 -95 letter from James Keogh
5. CUP Resolution
3
Attachment 1
VADNMS HEIGHTS 1L 61
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PROPERTY LINE /ZONING MAP
5
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Attachment 3
SITE PLAN
6
4
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Attachment 4
James R. and Karen M. Keogh
1201 Frank Court
Maplewood, MN 55109
(612) 486 -0542
January 19, 1995
Maplewood Community Development
City of Maplewood
1830 E. County Road B
Maplewood, M.N 55109
Dear Maplewood Community Development,
We, Jim and Karen Keogh, the current home owners of 1201 Frank
Court, Maplewood, MN 55109, also known as Lot 11, Block 1 in the Kohlman
.Lake Overlook development, are seeking a conditional use permit from the City
of Maplewood for the construction of a 4- season sunroom addition to the back
of our home.
Current Maplewood city code requires a minimum rear yard setback of
20 % of the lot depth for habitable covered structures. The rear yard setback is
determined by a line connecting a point on each side lot line that is 20 % of the
lot depth. The city code further describes the side lot lines as the lot lines that
connect the front and rear lot lines and states that they are to be at right angles
or radial to the street line of which is the dividing line between a lot and the
outside boundary of, in this particular case, a public street.
The side lot lines of our residence are not substantially at right angles,
nor are they radial to the street line. Therefore, the minimum 20% rear yard
setback as measured by the side lot lines, as described earlier, does not
accurately represent 20% of the actual lot depth. In our particular case, the
actual distance or lot depth as measured radially from the front lot line to the
rear lot line and intersecting the rear of the proposed sunroom addition is
considerably less than the lot depth determined using our nonradial side lot
lines.
Since, however, the proposed sunroom extends a few feet beyond the
rear yard set back as determined by a line connecting a point on each side lot
7
line that is 20% of the Tot depth, we are seeking a Conditional Use permit to
allow for the construction of our proposed sunroom.
We feel the construction of the proposed sunroom would greatly enhance
the value of our property and would help lessen the difference between the
value of our property and the surrounding propertie of which are considerably
greater in value. Therefore, the sunroom would also be beneficial to our
neighbors.
The proposed sunroom was designed in such a way as to maximize and
incorporate our lot's scenic features and to maximize the use of the sun's
radiant energy. In addition, the proposed sunroom would extend no further than
what is allowed on other lots in the same development, e.g. Lots 1 and 2 of
Block 1 and Lots 1,2,3,5,6, and 7 of Block 4 in the Kohlman Lake Overlook
development. These lots all have minimum rear yard setbacks less than the
rear yard that would extend beyond our proposed sunroom addition. Also, it
appears Lots 14 and 15 of Block 1 in the Kohlman Lake Overlook development,
which are located across the street from us, have had some leniency in the
determination of their rear yard setback requirements. Therefore, it is felt that
the construction of the proposed sunroom would not alter the existing or
planned character of the . surrounding area, but, as discussed above, would
instead greatly enhance the area.
Again, we hope the City of Maplewood will grant the necessary permit(s)
to allow for the construction of our proposed sunroom addition.
Sincerely,
James R. Keogh, Ph.D.
Karen M. Keogh
E.�
Attachment 5
CONDITIONAL USE PERMIT RESOLUTION
WHEREAS, James Keogh is requesting that Maplewood approve a conditional use permit to put
an addition on the rear of his house at 1201 Frank Court.
WHEREAS, this permit applies to the property at 1201 Frank Court. The legal description is:
Lot 11, Block 1, Kohlman Lake Overlook (PIN 4- 29 -22 -13 -0016)
V` 1EREAS, the history of this conditional use permit is as follows:
1. On April 3, 1995, the Planning Commission recommended that the City Council approve
this permit.
2. On April 24, 1995, the City Council held a public hearing. The City staff published a
notice in the paper and sent notices to the surrounding .property owners. The Council gave
everyone at the hearing a chance to speak and present written statements. The Council
also considered reports and recommendations of the City staff and Planning Commission.
NOW, 'THEREFORE, BE IT RESOLVED that the City Council approve the above- described
conditional use ermit based on the building and site plans. The City approves this permit
p g p
because:
1. The use would be located, designed, maintained, constructed and operated to be in
conformity with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance
p g
to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes,
water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical
interference or other nuisances.
A5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
Z
ding streets,
6. The use would be served by adequate public facilities and services, inclu
P protection, g
police and fire rotectio drainage structures, water and sewer systems, schools and
parks.
would not create excessive additional costs for
7. The use wou public facilities or services. p
8. The use would maximise the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause. adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall follow the plans dated January 23, 1995 as approved by the City.
The Director of Community Development may approve minor changes.
2. The proposed construction must be started within one year after Council approval or the
permit shall end. The Council may extend this deadline for one year.
3. The City Council shall review this permit only if a problem develops.
The Maplewood City Council adopted this resolution on April 24, 1995.
10
Planning Commission
Minutes of 04 -03 -95
512
Chairperson Axdahl opened the public hearing. Jerry Norman, 1854 Kenwood Drive East, ked if
e city -owned property abutting this parcel on the north was acquired through tax - forfei either
st nor the commission was familiar with the history of this property. Since there no further
com nts, the public hearing was closed.
Commissi er Kittridge moved the Planning Commission recommend a on of the resolution
which chan the land use. plan for the area west of Hazelwood Str ,south of Beam Avenue.
The changes a from BC -M (business commercial modified) an (single dwellings) to OS
(open space). T city should make these changes because:
1. Maplewood plarl�to buy this site for open space
2. The city's Open Spacb�Committee ran
3. This site would expand th�*ear
I ite 9th out of 67 sites they studied.
space corridor in this area.
4. The purchase would preser 0 riety of natural features on this site, including an area of
mixed hardwoods and po ly a p it bog.
5. The site has esthe ' alue with detailed 'versity and running water.
6. The site cou ave multiple uses including tra and nature interpretation.
The city sha of make these changes until the city closes the property. If the city does not
close on property, the change shall apply only to the prop already owned by the city.
CorryRfissioner Frost seconded. Ayes —all
e motion passed.
Vim NEW BUSINESS
A. Conditional Use Permit -1201 Frank Court (James Keogh)
Ken Roberts, associate planner, presented the staff report. Jim Keogh, the applicant, was present
and showed drawings of the porch and deck addition.
Commissioner Frost moved the Planning Commi recommend approval of the resolution which
.approves a conditional use permit for the construction of a porch and deck on the rear of the house
at 1201 Frank Court. This permit shall be subject to the following conditions:
1. All construction shall follow the plans dated January 23, 1995, as approved by the city. The
director of community development may approve minor changes.
2. The proposed construction must be started within one year after council approval or the
permit shall end. The council may extend this deadline for one year.
3. The city council shall review this permit only if a problem develops.
Commissioner Kittridge seconded. Ayes —all
The motion passed.
TABULATION OF BIDS
Pursuant to due call and not ice thereof, a special meeting of the officials designated for
a bid opening by the City Council of Maplewood was convened at 10:00 a.m., April 6
1995, The purpose of this' meeting was to receive, open and publicly read aloud bids
for. the purchase of one new 38,000 GVW Cab and Chassis and mounted street
flusher. The budgeted amount for this equipment was $9,5,850.00 .
Present were: Lance A. Lun.dsten,. Judy Chlebeck
Following the reading of the notice of advertisement for bids the following ids wer
g e
opened and read:
BIDDE BID AMOU BID BOND AF
Sweeney Brothers $103,3000M X X
X
ALT. $93,450.00
Stepp Manufacturing $86,500.00 5% X X
Ruffridge Johnson $83,400.00 5% X
X
Lakeland no bid
Pursuant to prior instruction of the council, the city clerk referred the . bids received to
the city engineer instructing him to tabulate same and report with his recommendation
at the regular city council meeting of April 24, 1995.
Meeting adjourned at 10:15 a..m.
AGENDA ITEM '.."
AG ENDA REPORT �, C ouo a
Action y
Endorsed.._-
TO: City Manager Mod tie ...,. :
Rej ected....
FROM: Assistant City Engineer Date
SUBJECT: Project 93 -02, TH 61 Frontage Roads Improvements—Award of B `
g p ids
DATE: April 17, 1995
Attached is the proposed resolution awarding he bid for said ro'ect. The low bi
9 p 1 d is
from T.A. Schifsky for $459,662. Staff has worked with the contractor before and
has confidence in the contractor's ability o complete the ro'ect in a satisfactor
Y P p 1 y
manner.
Staff recommends that the council approve the award to T.A. Schifsk in the a
pP y mount of
$459
RAM
1c
Attachment
RESOLUTION FOR AWARD OF BIDS
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD MINNESOTA,
that thebid of T.A..Schifsky and Sons, Inc. in the amount of $459 662043 is the lowest
responsible bid for the construction of TH 61 Frontage Roads Im rovements City
y
Project 93 -02, and the mayor and clerk are hereby authorized and directed to enter into
a contract with said bidder for and on behalf of the cit
y
The finance director is hereby uthorized to make the financial transfers
rs
necessary to implement the financing plan for the project.
w..r
Action by C ®11nC1�. ..
MEMORANDUM
Endorse
TO: City Manager Modifie ,�
Re ecte
d
FROM: Thomas Ekstrand, Associate Planner Date
SUBJECT: Appeal of Staff Decision Increased Front. Setback Request
LOCATION: Beam Avenu between White Bear Avenue and Frederick Street
APPLICANT: Floyd and Badri Johnson
DATE: April 17, 1995
INTRODUCTION
On April 10, 1995, the city council tabled Floyd and Badri Johnson's appeal of a staff decision.
Staff had denied their proposed front setback of 165 feet. Refer to the letter on p a 9 es 11 -12.
The maximum front setback the code allows is 35 feet. At the April 1 Oth meeting, Mrs. Johnson
explained that they actually wanted a 97 -foot front setback, not 165 feet as shown on their site
plan. Refer to the proposed site plan on page 6 and the previous plan on page 7. The city
council tabled this review to give the Johnsons time to submit a revised site plan.
BACKGROUND
On January 13, 1995, staff approved an increased front setback for the Johnsons to place their
hou off of Radatz Avenue. This.first request was to build the house 97 feet from the Radatz
Avenue right -of -way. Refer to the map on page 5. After building the basement and first floor,
the Johnsons decided that they wanted their house to face Beam Avenue. They then asked
staff to approve their revised site plan with the house 165 feet from the Beam Avenue right -of-
way.
On March 15, 1995 staff denied the requested 165 -foot front setback.
On April 10, 1995, the city council tabled their review to give the Johnsons time to revise their
site plan.
CODE REQUIREMENT
Code requires a front setback of 30 to 35 feet, unless the predominant setback is different
(there is no predominant front setback in this area). Staff may approve adifferent- setback if it
would not adversely affect the drainage of surrounding properties and if any of the following
conditions apply:
1 The proposed setback would not affect the privacy of adjacent h omes.
2. The proposed setback would save significant natural features, as defined in Section 9 -188.
3. The proposed setback is necessary to meet city, state or federal regulations, such as the
pipeline setback or noise regulati
4. The proposed setback is necessary for energy- saving, health or safety reasons.
DISCUSSION
.Mr. Murphy feels the Johnson's revised house placement would be more of an infringement on
his privacy than the previous setback proposal of 165 feet. Not only would. he nose privacy on
their deck, the revised placement of the Johnson house would block their afternoon and
evening sunlight.
Staff has not changed our recommendation. The proposed 97 -foot front setback would still
adversely affect the privacy of the Murphys. If the city council agrees with the staff, Mr. and
Mrs. Johnson would have three alternatives:
1 Meet setback requirements.
The house would have to be set back 35 feet from the front lot line along Beam Avenue.
This would comply with the code, but would not be the most desirable location for the
Murphys.
28 Request approval for a greater front setback to place the house near the center of the
lot — approximately 300 feet back from the front lot line.
This was suggested by Mr. Murphy. The Johnson house would then be screened from the
Murphy house by a stand of mature evergreen trees. Refer to map on page 5.
3. Finish building the house at the south end of the lot near Radatz Avenue.
This alternative would be the least disruptive for the neighborhood.
Staff does not favor one alternative over another. Our Only concern is upholding the intent of
the ordinance by not adversely affecting the privacy of the Murphys at 2030 Beam Avenue by
approving a front setback different than the code allows.
Other Concerns
Fencing
Section 9 -3(2) states that a fence in the front yard that is at least 80 % opaque must be
approved by the director of community development. The director must determine that the
fence does not significantly impair views. I inspected the proposed fence location with the
Johnson's fence installer from Able Fence Company. To avoid blocking traffic visibility, the
proposed fence line should be kept 20 feet back from the front lot line. This would allow the
Murphys to see oncoming traffic when backing out onto Beam Avenue. Refer to the site plan
on page 6.
Easement Encroachment
ZO
The proposed retaining wall in front of the house would encroach two feet into the city's utility
easement. Refer to the site plan on page 6. The. city engineer said that there should not be
any encroachment into this easement except for driveway paving.
2
RECOMMENDATION
Deny the proposed 97 -foot front setback as shown on the site plan dated April 17, 1995. Denial
is because the proposed setback would adversely affect the privacy of the neighbors at 2030
- Beam Avenue.
p:sec2S\l 5day1johnson3. mem
Attachments:
1: Location Map
2. Property Line / Zoning Map
3. Site Plan Dated April 17, 1995
4. Previous Site Plan Dated March 6, 1995
5. Building Elevation
6. Letter from Floyd M. Johnson dated March 21, 1995
7. Letter to Max Norton dated March 15, 1995
3
Attachment 1
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5
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PROVIDE A 20 -FOOT
FENCE SETBACK HERE
Attachment 3
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PROPOSED JOHNSON HOUSE .
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Attachment 6
J
Mr Tom :E strand
1830 Ea,t County Road B
City of Maplewood
Maplewoo Minnesota 55109
Dear Mrs Ek st rand :
Mrs. Floyd M. Johnson
1726 E• Iowa Avenue
St. Paul, Minnesota 551
March 21 1995
U s Application for Building Permit
2026 Beam Street
Mavl ewoo d, Minnesota
This. letter is an appeal for reconsideration of the denial of our application to
build a beautiful, two -story home on Beam Avenue.
We have asked for a variance of I believe, nine feet set -back from the
Sidewalk, and I can assure you that in no way this is going * to block the neighbors
view or infringe on his privacy. A a matter of fact we are going t o build a privacy
fence before the construction takes place and if your department will allow us, we
will make the fence taller than the code _allows so that we would in no way infringe
on the privacy of the neighbor. And in addition, we believe that this house will
increase the value of the properties adjecant to it and the general neighborhood.
We hope and pray that you will look at our application again and if necessary, you
will present it to the city council or any otter procedure you deers necessary in
order for us to be able to build this house.
Thank you for the kind attention given this request and this letter.
Yours -very ` ly,
Mrs. d lo�d -�+L hnson
0
" - 1 1 + $ ♦ 0 0 ( PO ) ./_. a. • 6 f k 2. ew )
9
Attachment 7
CITY OF
AP -.EWOOD
,
` 1830 E. COUNTY ROAD B MAPLEWOOD, I�IINNESOrI'A 55109
qo
OFFICE OF COMMUNITY DEVELOPMENT 612- 770 -4560
March 15, 1995
Mr. Max E. Norton
Charles Cudd Co.
1802 Wooddale Drive
Woodbury, MN 55125
PROPOSED INCREASED FRONT SETBACK FOR FLOYD AND BADRI JOHNSON
As we discussed on Tuesday, March 14, 1995, I cannot approve the proposed 165 -foot front yard
setback fo r the Johnson hnson house on Beam Avenue as shown on the attached site plan. This decision
o
is based on the following reasons:
1. The .proposed setback would adversely affect the privacy of the adjacent neighbors at 2030
Beam Avenue. A criteria for approving an increased setback is that there be no adverse affect
on the privacy of adjacent homes.
2. A grading/drainage plan has not been submitted, so the city could not determine if there would
be any adverse affect to 2030 Beam Avenue because of runoff. Code requires that to approve
a different front setback, we must determine that there would not be any adverse affect caused
a neighbor due to drainage from the proposed building site.
I have enclosed a copy of the ordinance for your information.
As'I explained to you, I spoke to Mike Murphy, the owner of 2030 Beam Avenue, on March 13,
1,995 about ur proposal. Mr. Murphy said that, as an alternative, he would accept an increased
Y
setback if the Johnson house could be placed further back in the middle of their lot. Mr. Murphy
did not feel that this greater setback would detract from his privacy because of the evergreen
trees.
�o
Equal Opportiuiit }• Emplo }•cr
Mr. Max E. Norton
Page 2
March 15, 1995
Your options at this time are to:
1. Appeal the staff decision to the city council. To do thus, send me a letter requesting the 0 appeal. I will then schedule this item for review by the council. Please give an explanation
Y y
why the city council should approve your request, specifically addressing items one and two
above.
2. Revise the site plan with an alternate location. Any alternate location, that is different from
the permitted front setback would have to go through the 15 -day review process again.
3. Comply with the code. This option would not require any special approval, only review of
the site plan by staff.
Please call me at 770 -4563 if you have any questions.
THOMAS EKSTRAND - ASSOCIATE PLANNER
Enclosures:
1. Site Plan
2. Code Section 36 -84.4
11
MINUTES OF MAPLEWOOD CITY COUNCIL
7:00 P.M., Monday, April 10, 1995
Council Chambers, Municipal Building
Meeting No. 95 -07
A. CALL TO ORDER
A regular meeting of the City Council of Maplewood, Minnesota was held in
the Council Chambers, Municipal Building, and was called to order at 7:00
P.M. by Mayor Bastian.
B. PLEDGE OF ALLEGIANCE
C. ROLL CALL:
Gary W. Bastian, Mayor Present
Sherry Allenspach, Councilmember Present
Dale H. Carlson, Councilmember Present
Marvin C. Koppen, Councilmember Present
George F. Rossbach, Councilmember Present
J. NEW BUSINESS
2. Appeal of Staff Denial of Site Plan: Johnson (Beam Avenue)
a. Manager McGuire presented the staff report.
b. Associate Planner Ekstrand presented the specifics of the
report.
c. Acting Mayor Carlson asked if anyone wished to speak before
the Council regarding this matter. The following were
heard:
Mr. & Mrs. Floyd Johnson, the applicants
d. Acting Mayor Carlson moved to table for two weeks to obtain
further clarification of the Johnson's request.
Seconded by Councilmember Koppen Ayes - all (4)
MEMORANDUM
Action by C ounal
TO: City Manager
FROM: Ken Roberts, Associate Planner Endorse --- ==
SUBJECT: Wetland and Stream Protection Ord inance Modif �-e -- ---- -=
DATE: April 17, 1995 Rejecte
hate
INTRODUCTION
The City Council requested a wetland setback ordinance. Staff requested the assistance of the
Phalen Chain of Lakes Watershed Committee. They prepared a model ordinance for use by all the
cities in the watershed.
BACKG
On February 27, 1995, the City Council reviewed the draft ordinance. They referred the proposed
ordinance to the Plug Commission.
DISCUSSION
Staff changed the model ordinance to fit Maplewood. (See the proposed ordinance on page 2.)
The proposed ordinance would require minimum buffer zones and building setbacks around
wetlands and streams. In addition, the ordinance would prohibit any mowing, cutting, filling or
dumping within the buffer zone. The buffer zone width would vary depending on the quality of
the wetland. The Ramsey- Washington Metro Watershed Board is currently working on classifying
and mapping the wetlands in the city.
There is a growing trend toward challenging government laws that take away property rights to
protect the environment. (See the article on page 20.) Patrick Kelly, the City Attorney, has
reviewed the proposed ordinance and can defend it.
The PI L Commission asked for a one -year -end date for the ordinance. This would require the
City to review the ordinance after it is in effect to see how it has worked. After one year, the City
could readopt the ordinance as is or change it as may be necessary.
RECOMMENDATION
Approve the attached ordinance.
p:ord/wetland2.mem (5.6)
Attachments:
1. Ordinance
2. Wetland Buffers: A Summary of Information
3. Wetland Buffers—Use and Effectiveness (Washington State Study)
4. Table of Twin Cities Buffer Standards
5. Newspaper Article
ORDINANCE NO. Attachment 1
AN ORDINANCE ABOUT WETLAND AND STREAM PROTECTION
The Maplewood City Council approves the following changes to the Maplewood .Code of
Ordinances:
SECTION 1. This section changes the organization of Section 9 -193 by renumbering and
relettering as follows: (I have underlined the additions and crossed out the deletions.)
1. Delete the first sentence and subheading as follows:
2. Reletter and renumber Subsections a.—e. according to the system used in the Code.
3. Change Subsection "(2) Slopes" as follows and reletter and renumber Subsections a. f.
according to the system used in the Code:
Sec. 9 -194. Slopes. es:
4. Change Subsection "(3) Erosion control and soils" as follows and reletter and renumber
Subsections a.—e. according to the system used in the Code:
Sec. 9 -195. Erosion control and soils.
5. Change Subsection "(5) Trees" as follows and reletter and renumber Subsections a. —f.
according to the system used in the Code:
Sec. 9 -197. Trees. (5) ....ees,
SECTION 2. This section replaces Subsection 9- 193(4) with the following: (I have underlined
the additions and crossed out the deletions.)
2
Sec. 9 -1.96. Wetlands and streams.
(aj Findings. and pu oses.
(JI Wetlands serve a variety of beneficial-.-functions. ,reduce
Wetlands maintain water quality,
flooding, and erosion., rovde food and habitat for wildlife rovide open s ace and are an
integral part of the .City's environment. Wetlands are an important physical, educational
ecological aesthetic recreational and economic asset to the. Ci ty. The are critical to the
Ci 's health. safe and general welfare. Surrounding. development mAy dearade, Dollute.
accelerate the a&g a ' of or eliminate wetlands. Regulating land use around wetlands is
therefore in the pu_ buc , interest.
Streams are also significant elements of the City's hydrologic system. Streams flow into
wetlands and lakes, provide food and habitat for wildlife, mo ^'de open space, and are an
inteitral part of the City's environment. Like wetlands, streams are an important phvs,_ical,
educational ecolo 'cal aesthetic recreational. and economic asset. Surroundin
development mgy de ade pollute or dams a streams and in turm de ade other surface
waters downstream. Re uirin 9. buffers recogokes that the surrounding uplands relate to
the wetland and stream quality and function and,_ therefore, are in the public interest.
Buffers are the lands that surround wetlands and streams. They are integral to maintaining
the valuable functions man wetlands erform. Buffers reduce the impacts of surroundin
land use on wetlands and streams b stabs soil to revent erosion by stormwatcr•
filtenhe sus ended solids nutrients and harmful substances; and moderati
ng water level
fluctuations durina storms. Buffers also Drovide essential wildlife habitat. Finall buffers
reduce the adverse im acts of human activities on wetlands and streams. Re uirin
wetland buffers recomfizes that the surrounding u lands relate to the wetland and stream's
g uaV and function and therefore are in the pubfic interest.
(4) The purposes of this ordinance are as follows:
a. To preserve the beneficial functions of wetlands and streams by reulatin_ the
surrounding_ land use.
b. To stabilize the soil around wetlands to prevent storm water erosion.
c. To filter, I suspended solids, nutrients and harmful substances from reaching wetlands.
stream, s =public waters.
d. To reduce human disturbances of wetlands and streams by visually separating
wetlands from yards.
e. To prevent flooding and the costs of reclaiming water quality.
f. To protect beneficial plant and wildlife habitat.
g_ To educate the public, including appraisers owners. I yotential buyers or developers,
to the development limitations . of wetlands, streams and associated buffers.
0 Definitions... The following words shall have th following meanings:
Alteration: Any human action that adversely affects a buffer. Alterations include but are not
limited to the followin : arading, filling, dunina. dredging, dra nin cuttina, prumna. to in
clean*njz, relocating or remoymix vegetation. appl3hg herbicides or pesticides or an hazardous
or toxic substance dischawng pollutants except stormwater, paving,. construction, a lication
of gavel or any other human activity that adversely effects the v, egetation. hydrology, wildlife
or wildlife habitat. Alteration does not inc lude the following:
L Walking, passive recreation, fi_shina or other similar activities
2. Planting that enhances native vegetation
3. The selective clearing or pruning of trees or vegetation that are dead, diseased,
noxious weeds or hazards
Average buffer width: The average width of a buffer within a single development, lot or
base.
Buffer: A stream or wetland buffer or protective zone.
Clearing: The cutting or removal of ve etation.
Enhancement: An action that increases the functions and values of a wetland stream or
wetland buffer.
Mitigation: An action that reduces. rectifies, eliminates or compensates for the alteration of a
buffer, wetland or stream.
Native vegetation: Tree, slab, ss or other pl, ant species that are indigenous to the Twin
Cities metropolitan area that could have been Ti ected to naturally occur on the site. Native
vegetation does not include noxious ,,weeds.
Ordinary high water mark (OHWM): A mark delineating the highest water level maintained
for enough time to leave evidence upon the landscape. The ordinary high water mark is
commonly that point where the natural vegetation changes from predominantly aquatic to
predominantly terrestrial
Restoration: Returning a wetland, or buffer to a condition that is similar to that
before development of the surrounding area
Stream: Those areas where surface waters roduce a denned channel or bed. A defined
channel . or bed. is land that cleml . contains the constant passage of water under normal summer
conditions. This definition shall not include drainage swales or ditches that channel intermittent
stormwater runoff.
Stream buffer: Land that is in direct drainage to a stream and within the boundary described
by this ordinance. A person shall measure all buffers from the ordinary high water mark
�0 as identified in the field. If a person cannot determine the O�VI he stream buffer
shall be from the top of the stream bank.
Variance: A deviation from the standards of this chapter that are not specificallv allowed.
Vegetation: AnX organic plant life growing at, below or above the soil surface.
Wetland buffer: Land that is in direct drainage to a wetland within the. boundga described b
this ordinance. All buffers shall be measured outward from the wetland ed e.
Wetland classes: The Cfty defines the wetland classes used in this section as follows:
(JI Class 1 wetlands: Wetlands assigned the Unique /Outstanding rating in the Ram
sey -
Washington Metro .Watershed District Wetlands InventoM 1 995 . Class 1 wetlands are
those with conditions and functions most susce tible to human im acts are most
unique, have the highest cornmuni y resource significance and similar characteristics.
Class 2 Wetlands: high value definition based on Watershed wetlands inventoly results
fD Class 3 wetlands: wildlife habitat value
Class 4 wetlands: moderate value impacts
Class 5 wetlands: wetlands assigned the highly irnpacted rating in the Rams
ev-
Washington Metro Watershed District Wetlands Inventorv. 1995. Class S wetlands are
those with conditions and functions most affected by human activities with the least
diverse vegetation communities, least community resource significance and similar
characteristics.
For the purposes of this section, the U S. Fish and Wildlife Service's Classification of
Wetlands and Dee water Habitats of the United States FWSiOBS -79/31 Cowardn et al
1979 contains the descri tions and vhotog a hs of wetland classes and subclasses.
Wetland easement: A designated area that includes the wetland or buffer where disturbance
from mowing, cutting or similar activities is excluded.
Wetland edge: The line delineating the outer edge of a wetland. One shall establish this line
by using the Federal Manual for IdentiftS. and Delineating Jurisdictional Wetlands dated
Janu 10 1989 M and jointIv published _ by the U.S. Environmental Protection A enc the U.S.
■
Fish and wildlife- Service the U. S. Arm Co ms of En 'veers and the U. S. Soil Cons ry
e at•n
Service. The a licable watershed board must ve ' this line.
Wetland functions: The natural iprocesses erformed b _ y wetlands such as help food chain
p roduction , prov wildlife habitat maintainin the availabili and uali of � tv water such as
p udffinu water actin as a rechar a and dischar a areas for oundwater a i
--- -- � .—.aqu fors and
moderatina surface water and storm water flows and performing other functions including, ��
not limited to those set out in U.S. Arm Co s ineers re lations at 33 C.F.R.
Y�� � En � �u Sect._, ion
320.4D 2 )(1988
Wetlands: Those areas of the Citv inundated or saturated by ground or surface water at a
frea uengy and duration sufficient to suimort. and that under normal circumstances do su ort.
a revalence of vegetation Wically adapted for life in saturated soil conditions. Wetlands
enerall include swam s marshes bo sand similar areas. Arrn Co s of En 'veers
RgWlation 33 CFR 328.3 1988. Where a person has removed or mostly chang the
vegetatio& one shall determine a wetland b . the resence : or evidence of h dric r or
� y • s•il,
and. other documentation of the previous existence of wetland vegetation such as aerial
photographs.
(c) Apvlicability.
This section shall to my person or use that would alter a wetland, stream or
wetland buffer. after 1995 date of ordinance .
When an rovision of an ordinance conflicts with this sectio the provision that
roods.. more protection for buffers wetlands or streams shaR unless
snecif callyprovded otherwise in this section.
Public and semipublic streets utilities or trails Whether built — by a vublic agefigy agency or
private developer, shall be subject to this section.
( d ) General e_ xempti_ons._
(Ij This section shall not apply to the following:
a. Structures, vegetation and maintenance activities and practices in existence on
the date this ordinance becomes effective. A contractor or owner may remodei
reconstruct or re lace affected structures if the new construction doe not take
up more buffer land than the structure used before the remodelin
reconstruction or replacement.
b. The construction or maintenance of ublic drainage facilities sedimentation
ponds or erosion control facilities.
c. The maintenance of publ or semi ublic facilities including streets utilities and
trails. -
d. Where the Citv Council waives these requirements for the construction of
ublic and semi ublic utilities or trails whether built b a u li
a v b c a ency or
rivate develo er. The CiW Council ma waive the re uirements where there
.. .
would be agreatgUublic need for the - project than to meet the re urement f
0
this section. In waiving the r uirements the Ci Council shall � e ___, tx. f ollow the
standards in Section 9-196(e). The Citv Council shall hold a public hearin
before declaring such a waiver. The Qj s hall not' the roe owners wi ' _ � � thin
350 feet of the buffer at least ten days before the hearing.
e. Where this ordinance would deny all reasonable use of a lot of record. In such
. case the owner or contractor shall construct an buildin to maximize h
v ,=-e
setback from a buffer. Federal State or Watershed District rules and regulat
shall apply. Alterations to a buffer shall be the minimum necess
ary to allow for
the reasonable use of the Dro Where feasible the Ci1y mav re wire the
mitigation of any alteration of a buffer.
Where the watershed district has a roved a wetland filling v ermit. The Ci
r
shall re uire mitigation for anv disturbed buffer land.
(e) Standards for utility and trail exemptions.
W The Ci ma onl allow the construction of utilities throw buffers where there is
no other Dractical alternative and the following Muir_em_ents are met:
a. OtHity corridors shall not be allowed when a. buffer is used bv s ecies listed as
endan Bred or threatened by the federal or state . overnmen
� t
b. Utility corridors. including @p v allowed maintenance roads, shall be as far from
the wetland or stream as p ossible
c Utility corridor construction and maintenance shall protect the wetland, stream
or buffer and avoid lame trees as much as possible. The City shall not allow the
use of pesticides, herbicides or other hazardous or toxic substances in buffera,
streams or wetlands.
d. The owner or contractor shall replant utility corridors with appropriate native
vegetation, except trees, at preconstruction densities or greater after
construction ends.
e. Any additional corridor access for maintenance shall be provided as much as
possible at specific point s rather than by .parallel roads. If parallel roads are
necessarvthey shall be no gLeater than fifteen feet wide.
The Ci y ma y allo public or private trails in buffers,, subject to the following
guidelines:
a. The trail shall not be of impervious materials. (An elevated boardwalk shall not
be considered an impervious surface.)
b. Buffers shall be expanded, where possible, equal to the width of the trail
corridor.
c. The owner or contractor shall replant all disturbed areas next to the trail after
completing the trail.
(0 Variances
(1 The City Council may approve variances to the requirements in this section. Before
the City Council acts on a variance, the Plannina_Commission shall make a
recommendation to the City Council. The City, Council shall hold a public hearing
before. approvin a v ariance. The City staff shall notify the property owners within
350. feet of the buffer at least ten . days before the hearing. The City may require the
applicant to mitigate any buffer alteration.
To approve a variance, the Council must make the following findings:
a. Strict enforcement would cause undue hardship because of circumstances
unique to the property under consideration.
b. The variance would be in keeping with the spirit and intent of the ordinance.
"Undue hardship" as used in granting a variance means the owner of the property in
Question cannot put it to a reasonable use if used under conditions allowed ,bv the
official controls. The plight of the landowner is due to circumstances unique to his
property not created by the landowner, and the variance, if g, ant ed, will not alter the
essential character of the locality.. Economic considerations alone are not an. undue
hardship if reasonable use for the propgM exists under the terms of the ordinance.
Wetland or stream easement required. The property owner of and property affected bv
ordinance shall record wetland and or stream easements with ��sev. .County. The easements
shall cover an wet lands, streams or wetland buffers. These easements shall describe the
boundaries of the buffer and prohibit M building, m, owing, cut. ting, filling or dum in
within the buffer, stream or wetland. The owner or developer shall record such easements
with a final plat with deeds from a lot division or before the Cb issues a buildina pernut
for an effected prop rtv. The applicant shall submit proof that the owner or develo er has
filed the notice.
Lh) Buffer standards.
An affected i2ropertv owner shall maintain a. buffer. Any planting in a buffer shall be
from native vegetation.
The Cky prohibits the alteration of _buffers. The Ci r rnav waive this reouirement
where the watershed district has approved a permit for filling all or part of a wetland.
The following are the minimum required buffer widths^ and building foundation
setbacks:
Wetland Classes Class 1 Class 2 Class 3 Class 4 Class S
& Streams
Av er_ are
buffer width 100 ft. 100 ft. 50 ft. 25 ft. 0 it.
Minimum buffer 100 ft. 50 ft. 25 ft. 20 ft. 0 ft.
width
Building foundation 10 ft. 10 ft. 10 ft. 10 ft. 10 ft.
setback from outer
edize of buffer
^See the definitions of buffer wetland buffer and stream buffer.
*Setback measured from a wetland or stream boundary.
The minimum buffer widths shall apply to all wetlands including those created
restored, relocated re placed or enhanced.
f§) The Ci M a
, y req uire a variable buffer width to protect adjacent habitat that the City
determines is valuable to the wetland, stream,, wildlife or vegetation.
Fencing and si nos.
W Before .g,,radime or construction, the owner or contractor shall place snow fencing and
erosion control fencing aro und the borders of buffers. Such fencing must remain in
place until the owner and contractors have finished all development activities that
= affect the buffer.
�2 Before starting constructio th e boundary between a buffer and adjacent land shall
be identified using permanent signs. These signs shall mark the edge of the buffer and
shall state there shall be no mowing, cutting,, f, aline or dumpina bevond this point.
When platting or su_bdiv dins property,, the plat or subdivision must show the wetland
boundaries as approved bv the Watershed District.
Mitigation and. restoration of buffers. The C T requires mitigation when_. a prop ertX owner
or contractor has, ._will alter a buffer. The property owner or contractor shall submit a
mitigation plan to the City staff for the_pproval. In reviewing the plan, the Cfty may
require the following actions in descending order of preference:
(j) Reducin or, a voiding the ilimiting the degree or amount of the action, s uch
as b usin . appropriate technology.
Recd pin the i mpact b epairin ,rehabilitating or restoring the wetland buffer.
(2) Reducing or eliminating the impact over time by prevention and maintenance
operations during the life of the actions.
Com ensating. for the impact by =lacing, enhancing or providing substitute buffer
land at up to a one to one ratio.
Monitoring the impact and taking appropriate corrective measures.
Where the City requires restoration or replacement, the owner or contractor shall replant the
buffer with native vegetation at a similar density to the amount before alteration.
Section 3. This ordinance shall take effect after the City Council approves it and the official
newspaper publishes it and it shall end on May 1, 1996.
The Maplewood City Council approved this ordinance on 9 1995.
10
Attachment 2
WETLAND BUFFERS: A SAY OF INFORMATION FOR THE PHALEN
WATERSHED PROJECT STEERING COMIVIITTEE
WHAT ARE WETLAND B
A wetland buffer is a vegetated area that surrounds a wetland and reduces negative impacts to
wetlands from adjacent development.
The needs identified for wetland buffers are related to the functions that wetlands perform.
Wetlands perform a variety of functions - -such as. stormwater cleaning and retention and
providing bird, fish and wildlife habitat. Wetland buffers reduce impacts that affect these
functions by stabilizing soil to prevent erosion by stormwater; filtering suspended solids,
nutrients, and harmful substances; and moderating water level fluctuations during storms.
Buffers also provide essential habitat for feeding, roosting, breeding, and rearing of young, and
cover for safety, movement, and thermal protection for many species of birds and animals.
Finally, wetland buffers reduce the adverse impacts of human activities on wetland habitats.
Buffers block noise and glare; reduce sediment and nutrient input; and reduce disturbance from
dumped debris, cut vegetation and trampling, and provide visual separation.
The maintenance of a buffer around the wetland recognizes that the quality and function of the
wetland is tied to the upland around it. while we may draw lines around ( "delineate ") a
particular area as a "wetland" or "buffer" for regulation or classification purposes, in reality
these areas function together, and have important ties and interrelationships with the surrounding
land area. These relationships, such as the movement of water, sediment, nutrients, and the
activities of animals and people, affect the functions of the wetland, and how well it is able to
fulfill the services (or functions) we associate with it.
WHAT SIZE OF B IS NEEDED TO PROTECT DESIRED WETLAND
FUNCTIONS?
Most scientists agree that wetland buffers are essential for wetland protection. Appropriate
buffer widths are based on several variables, including:
0 the functions and values of the wetland (such as stormwater management, habitat value),
and its sensitivity to disturbance;
• the characteristics of the buffer (forested, grass, steepness of slope, etc.)
• types of surrounding land use and ownership, and impacts on the wetland, and
• desired buffer functions.
In general, buffer effectiveness increases with buffer width. As buffer width increases, the
effectiveness of removing sediments, nutrients, and other pollutants from surface water runoff
increases. As buffer width increases, direct human impacts, such as dumped debris, cutting
vegetation, etc., decrease. A field study of wetland buffers in Seattle showed that 95 percent
of buffers less than 50 feet wide suffered a direct human impact within the buffer, while only
11
35 percent of buffers wider than 50 suffered direct human impact. of the 21 sites examined,
18. had reduced buffer zones within 1 to 8 years of establishment.
The attached "Sumtnary and Conclusions" item is a good simmary of current scientific
literature and recommendations on buffer widths. This review of scientific literature on
wetland buffers suggests the following buffer widths for protecting these wetland functions:
gg g
Stormwater cleaning: 25 or more feet
depends on vegetation, slope,
density and type of adjacent
land use
Maintenance from human disturbance: 50 to 150 feet
Bud habitat preservation: 50 or more feet
depends on species and type
of use
Protection of threatened, rare or
endangered species: 300 or more feet
depends on species and
type of use
Wetland buffers may incorporate trees, shrubs and flowers as well as grass.
ASSESSING WETLAND FUNCTIONS AND VALUES IN PHALEN CHAIN OF
LAKES WATERSHED
The Ramsey- Washington Metro Watershed District is currently completing a field assessment
of each wetland in the watershed to assign a value based on functions the wetland is performing.
The assessment examines these values: vegetation diversity, wildlife habitat, fishery habitat,
flood/stormwater management, water q uality protection, and aesthetics /recreation,
g
education.
Results from the field work and analysis will be available in 1995, and will be used by the
Watershed District in recommendation Po licies and management of wetlands in the District.
Therefore, Watershed District staff suggest that the Phalen Steering Committee recommendations
to the Maplewood City Council be "interim" recommendations, so that they can be modified
P ty
when more information is available from the District's wetland's field work and plan.
SOME EXAMPLES OF WETLAND BUFFER REQUIRFAffNTS IN OTHER AN
AREAS
ine Coun (Seattle. Washington) Surva -of Weiland Buffer Requirements
This recent survey of wetland buffer requirements showed that of 16 states surveyed, 10 required
wetland buffers. (See attached chart) Buffer width requirements are generally related to wetland
12
rating systems that relate wetland size to function and value. Of 28 identified cities in
Washington State with wetland protection ordinances, 27 had buffer standards and 20 of these
used rating systems to determine size. Buffer requirements in this survey ranged from 0 to 300
feet.
King County's ordinances require a 25 to 104 foot wetland buffer, depending on the value
of the wetland. A minimum building setback of 15 feet is required from the edge of the wetland
buffer.
New Jersey Pinelands
Three factors are used to determine wetland buffer width requirements in the New Jersey
Pinelands region -- relative wetland quality, potential impact from proposed development, and
the land use zone surrounding the wetland. Requirements are included in the Pinelands
Comprehensive Management Plan.
Standards range from a 50 foot minimum buffer for relatively low value wetlands with low
potential impacts from surrounding development, to 300 feet for highest value wetlands, those
in. "Preservation Area Districts ", or areas with on -site septic systems.
Highest value wetlands are those with undisturbed native vegetation, high water quality, those
that contribute to the maintenance of water quality in the region, those with a variety of habitat
types, .those with a high recreation or aesthetic value, or those with resident or breeding
populations of threatened or endangered species.
Impacts from proposed development and land use are assumed to related to densities - -as the
number of development units proposed per acre of upland increases, potential impacts are
assumed to increase.
Other Twin Cities Communities
The chart attached indicates some buffer or setback recommendations in Twin Cities
communities.
13
ISSUES TO DISCUSS RELATED TO CITY OF MAPLEWOOD REQUEST FOR
RECOMIVV�ENllATIONS ON WETLAND
What criteria or values should the city use to adopt recommendations /ordinances related to
wetland buffers? What information seemed critical to you among the ideas presented
above? What additional information is needed to help you make a recommendation?
How should the City explain their recommendations to citizens, developers and others?
What buffer width(s) should be recommended? For which types of wetlands?
How. should buffers be identified -and managed to be comfortable and accepted by
surrounding neighbors?
1
14
fttm wE1nNJ WFFTA090w: use nNO �P�.nv�ss
qffAMN
(DVP *4 wasw„g ra�pa�
of Etalajy� d'7"'Pia,wk, P-MM" ItyZ
IV. SUMMARY AND CONCLUSIONS
Attachmen-t .3
•
Wetland buffers are essential for wetlands protection No scientific study, no government
agency, and no recommendations made during any communications with wetlands
specialists nationwide suggested otherwise.
Wetland uffer reduce the ld impactsof adjacent, land uses to wetlands, Wetland
b u ffers l o r vi impo rt ant habitat f r wildlife which tilize . wetlands and buffer area
for essential life need Buffers reduce wetland impacts by moderating impacts of
stormwater runoff including stabilizing soil toy prevent erosion; filtering suspended solids,
nutrients, and harmful or toxic substances; and moderating water level fluctuations. They
reduce the adverse impacts of human disturbance on wetland habitat including blocking
noise and glare; reducing sedimentation and' nutrient input; reducing direct human
disturbance from dumped debris, cut vegetation, and trampling; and providing visual
separation. They also provide essential habitat for wetland- associated species for use in
feeding; roosting; breeding and rearing of young; and cover for safety, mobility and
thermal protection.
•
Buffer increases with buffer width As buffer width increases, the
effectiveness of removing sediments, nutrients, bacteria, and other pollutants from surface
water runoff increases. However, for incrementally greater sediment removal efficiency
(e.g., from 90 to 95 %), disproportionately larger buffer width increases are required
(e.g., from 100 to 200 feet) .
As buffer width increases, direct human impacts, such as dumped debris, cut or burned
vegetation, fill areas, and trampled vegetation, will decrease.
As buffer width increases, the numbers and types of wetland - dependent and wetland -
related wildlife that can depend on the wetland and buffer for essential life needs
increases.
A p 2 roj2r*ge tff r width r n four vari i s: 1 existin wetl nd functions
v lu and en i ivi ran ffer h racteri ti land u im a t • and
ffi dgsired buffer functions. •
•
3yetlands with important fun i n n values r wgtlands whi sensitivgj
d iSturbance will uir re ff r tg reduc risk of disturbance. Wetland
functions, values, and sensitivity are attributes that will influence the necessary level of
protection for a wetland. Those systems which are extremely sensitive or have important
functions will require larger buffers to protect them from disturbances, which may be of
lesser threat to a different site. Where wetland systems are rare or irreplaceable (e.g.,
high quality estuarine wetlands, mature swamps, and bogs) larger buffer widths will
ensure a lower risk of disturbance.
• The uplands immediately adjacent to the wetland vary in their ability to reduce adverse
gffects of development most importantly in relationshiQto slope and vegetative cover.
Buffers with dense vegetative cover on slopes less than 1596 are most effective for water
15
•..
quality functions. Dense shrub or forested vegetation with steep slopes provide the
g reatest protection from direct human disturbance. Appropriate vegetation for wildlife
habitat depends on wildlife species present in the wetland and buffer. Effectiveness is
.also influenced by ownership of the buffer.
•
Landuses associated with significant con traction d o t -construction im acts need
reat r buffer Construction impacts include erosion and sedimentation, debris disposal,
vegetation removal and noise. Post - construction impacts are variable depending on the
land use, but residential land use, in particular, can have significant impacts. Residential
land use is associated with yard maintenance debris, domestic animal predation, removal
of vegetation and trampling. Wetland areas and their buffers should not be included in
g P
residential lots.
• ro ri e buffer widths v r in t e de it d buffer fun i n Temperature
mode p
- � ation for example,. will require smaller buffer widths than some wildlife habitat or
re
water quality functions. Buffer widths for wildlife may be generalized, but specific
habitat needs of wildlife species depend on individual habitat requirements.
•
Buffers of less th 50-feet in wi8th are ee erally in ffe tiv in wetlands.
Buffers larger than 50 feet are necessary to protect wetlands from an influx of sediment
Bu g
and nutrients, to protect wetlands from direct human disturbance, to protect sensitive
wildlife species from adverse impacts, and to protect wetlands from the adverse effects of
changes in quantity of water entering the wetland.
•
In Wa5hineton with important wildlife functions sh uld have 200 to
3 0 . O .. J . Qo t buffers tased on land use, In easj rn W shin ton w:tlands, with imoortant
wildlife functions s u l have 100 to 200 ff r n land use To retain- -
wetland-dependent wildlife in important wildlife areas, buffers need to retain plant
structure for a minimum of 200 to 300 feet beyond the wetland. This is especially the
case where open water is a component of the wetland or where the wetland has heavy use
by migratory birds or provides feeding for heron. The size needed would depend upon
disturbance from adjacent land use and resources involved. Priority species may need
even larger buffers to prevent their loss due to disturbance or isolation of subpopulations.
•
Buffer widths effectiy1lin 12reventingjignific water guglitv iMDacts to wetlands r
g e rigally 1 QQ f t or gr Sensitive wetland systems will require greater distances and
Y
degraded systems with low habitat value will require less.
g
The literature indicates effective buffer widths for water quality range from 12 to 860 feet
depending tyF
on the a of disturbance (e.g., feedlot, silviculture) and the measure of
effectiveness utilized by the author. For those studies which measured effectiveness
according to removal efficiency, findings ranged from 50 to 92% removal of specific
po llutants in ranges of 62 to 288 feet. Studies which measured effectiveness according to
environmental indicators, such as levels of benthlc invertebrates and salmonid egg
development in the receiving water, generally found that 98 -foot buffers adjacent to
streams were effective. These latter buffer distances may be conservative for wetlands
where lower water velocities and presence of vegetation result in increased sediment
deposition and accumulation.
16
• Buffers from 50 to 1 fe necesLM to protec wetland fr .m direct human
d isturbance in th f rm f h man encroachment e. trampling debri The
appropriate width to prevent direct human disturbance depends on. the type of vegetation,
the slope, and the adjacent land use. Some wetlands are more sensitive to direct
disturbance than others.
•
Some t t agencies and many to al vernments rely u on wetlands rating stem to
establish buffer widths These rating systems are typically based upon perceived wetland
value and upon acceptable levels of risk to the wetland from adjacent land uses. Of 16
states surveyed, ten require wetland buffers and eight incorporate wetlands rating, either
adopted or proposed. of five Washington counties, with adopted wetlands protection
ordinances, all five require buffers and four utilize wetlands rating systems (the fifth is
currently proposing an amendment which incorporates rating). Of 28 identified cities
with wetlands protection ordinances (or interim ordinances), 27 contain specific buffer
standards and 20 utilize wetlands rating systems. The city without specific standards has
adopted an interim policy statement.
• S: cific bu. ffer r&gu I iremCnts vary widely at the state and Igcal level.. This has resulted in
differing buffer requirements and levels of wetland. protection that are not necessarily
effective. For example, the' buffer requirements of many agencies are less than those that
are reported in the literature to be effective.
State buffer requirements range from 0 to 300 feet; Washington county buffer
requirements range from 0 to 200 feet; and Washington city buffer requirements range
from 0 to 300 feet.
17
TABLE 1
Adopted' Wetland Buffer Standards
S TATE Buffer Requirement
Rating System
. Buffer Range
California
yes
yes
100 feet
Connecticut
no
no
none
Delaware
yes
yes
0 to 300 feet
Illinois
no
no
none
Louisiana
no
yes
none
Maine
yes
yes
25 to 100 feet
Maryland
ary
y es
yes
25 to 100 feet
Michigan
no
no
none
Minnesota
no
no
none
New Hampshire
yes
no
0 to 100 feet
New Jersey
yes
yes
0 to 300 feet
New York
yes
no
0 to 100 feet
Pennsylvania
yes
yes
300 feet
Oregon
no
no
none
Rhode Island
yes
no
50 to 104 feet
- Vermont
yes
yes
0 to 100 feet
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35 f 66t (structures)
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100 loot (septic) detailed erosion
No st within control plan
impact zone (50t of
consistent with tsN
required /actual Construction Site
setback, whichever is Erosion and Sediment
..............
." lees) Control Planning
Handbook
Cha�iha siiii too feet (pristine),
to feet (natural) , 40
feet (ag /Cuban) , 0
feet (utilized)
150 feet (septic)
6
71�
, - Y(WLAV T
:.raicningtori loo toot ( structures) 9ha11 be designed to
limit soil loss to not
more than 5 tons per
acre per year
nntonka 35 loot (structures)
20 feet (driveways)
jlapiernooa 20 feet ( structures)
10 feet (moving,
cutting, etc.)
�l air
c
G� W u a R ENO WAWC
3 feet above wetland
edge
2 Lest above 100 year
flood level
g-i feet above ordinary NO Al
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Minimum Averag Width: - ��� OF
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feet (utilized)
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flood level
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Attachment 5
*e district's huge bureau -
, Vs -- and make decisions
im things around at the
vreo bad things could hap-
won't get the support they
; ,and the other is the dis-
-d on page 3B
_i
Jackson, a Umvert
dent who - drown
Douglas Jaeksofft •.
3raveling in Guatef
friends and family .
, . ..... _. .
gathered to remember '
• Vartha McGraw, Noah's mother and a
him Sunday. He died in
friend of Jackson's, will make the intro -
Guatemala on Nov. 28
duction through a journal she's been
when he slipped snd #ell
- keeping for her son, who is two months
Into a river he was
old. -
exploring. ..
w
tfti
She told - the mourners that when she" j-
beard Jackson had died Nov. 28 aftfteic — . �
having completed volunteer work in
Nicaragua, she wrote a long note about; i.
Memorial continued on page 2B o
7/
Property- rights
advocates focus;
ts s ur researc
"^-- T6at was in July 1989. Their theories about the
At to see flas1�, along with the image, were published the
J single
next year m the journal Science. The report started
9 a cascade of research that is now bepnning to fill E
be huge wSentific journals with explanations, theories and
NmPC Ahnnt t}f ~_ efTnnop n►Ircfi2l liohic �
•.
.on Minnesota
Public access to wetlan
on farm ts lawsuit"
pro P
sr:
1
tr
. ..l1
By Greg Gordon "public water wetland" means
Washington Bureau hunters legally .could walk within
Correspondent _ . 200 yards of their home, the Irish
tute for Justice said in a memoln
Washington, •D.C. its case. �:.. ►
Property- rights crusaders are fo-
cusing on Minnesota for their next The Bronczyks, who have owned
challenge to government restric- the property since 1926, consiZei
tons that are aimed at protecting themselves conservationists and
natural resources but limit uses of are not contesting the decision -to
privately owned land, designate it as part of a wetland,
said Dana Berliner, a lawyer for
A conservative legal center said it the institute. Rather, they object
would file a lawsuit today on lie- - --to their - property being decWed
half of John and Josephine Bronc- public water, particularly when
zyk, semiretired siblings who abutting Columbus Lake covers
learned in 1 990 that the state had only 9 acres of their land, she std.
given the -public legal access to •H
three- quarters of their 1 60 -acre "The supposed purpose is to PV
farm in Anoka County. tect the environment, and allow -
- ing the public -to roam around Qn
The declaration by the Minnesota -the Bronczyks' land . in no 'Way.
Department of Natural Resources
that their property is part of a J'roperty continued on page 2B
p c h P1
A e z
,.:., .
NOW
fig hts to rvive
• .-
s'M
s r,
C ub Knox Lumber.
s • • 1
pg. 20
prope
1
��ntinncd from page 1B
firthers that purpose," Berliner said.
I
T e property -rights movement has
n gaining momentum since 1992,
4
;Tuth the U.S. Supreme Court ruled a
Carolina developer was enti-
t14d to compensation because a coast -
al toning oning agency denied him the right
to, build homes on two beachfront
in The lower courts awarded the
an Oregon case last June. And with
an estimated 500 property- rights
groups forming nationwide, the cam-
paign got another huge boost when
Republicans captured control of
Congress in the November elections.
Environmentalists expect Republican
lawmakers to adopt property - rights
laws that will make it more difficult
to restrict use of land to protect wet-
lands or-endangered species.
a • .a
is g ln�in�g. g.ro nd
b regulating a little bit, then a little Berliner called the case "the tip of the
bit more and then a little . bit more regulatory iceberg" with respect to
until there's almost nothing left in Minnesota agencies' restrictions on
' The way of property rights." property owners. The institute also
protested the latest regulations under
She said that the suit would ask an the Minnesota Wetland Conserva-
iA,noka County district judge to rule tion Act.
Either that the Bronczyke property is
not a public wetland or that they
have the right to exclude people from
9heir land. -
In the event the court denies those
frequests, the Bronezyks would re-
puest compensation, she sai4.
Wolf that killed steers to be stuffed,
NJ displayed a
Associated
Milks, Miaa.
A timber wolf blamed for killing
sioEn in northern. Minnesota it get-
ti stuffed for display as Milaca
H gh School's new mascot.
s M school's mascot
tional information about the wolf
along with the display, with a book
on how the taxidermy was done,
aid Milaca Principal Joan Bradach.
John Hlebaen, who runs Trail's End
Taxidermy in nearby Rice, Minn.,
hopes to finish the work this week..
"This is ' the first wolf I've done,"
Hlebaen said. "Basically it's just like
a coyote or a fox, only a lot bigger.
It's easy to work with because its so
large." '
The school changed its nickname this
sutnmer from Indians to Wolves. To
help with the change, the central
M' nesota school acquired a wolf
that is being mounted by a local
taxidermist and will be placed in the
high school lobby.
.i
`We're going to display some educa-
Hlebaen said the , wolf came from the
V.S. Fish and Wildlife Service, which
,snared it for killing steers . in Lake of
the Woods County, which -borders
Canada.
The Endangered Species Act of 1973
gave legal protection to Minnesota
wolves, but in 1978 their status was
changed to "threatened." That meant
nuisance wolves could -be killed..
Minnesota has about 1 wolves.
`The taxidermy, base and glass case
the wolf will be displayed in is ex-
pected to cost about S 1,400, which
will be paid from the schoo�'s activi-
ties fund. I I
The regulations: define wetland as an
area as small as 400 square feet that
may be wet for as few as 14 noncon-
secutive days per year. The regula-
tions require property owners • who
drain wetlands to create new wet-
lands, the institute said.
0
I
HOTAJR �
BALLOON
RED
WWI
. ,r • •
A � • •
rt Y Movemen
ipensation loper more than S 1 million in Berliner said that the. Bronczyks' case
and interest. "is a microcosm for what happens in
property regulation all around the
The court.- issued a similar ruling in country. The government starts off
Planning Commission -3-
Minutes of 03 -20 -95
Conditional Use Permit — Arlington Hills Methodist Church, 759 County Ro
Ken berts, associate planner, presented the staff report. Ken B son, chairperson of the
trustees the church, said they were trying to expand the ed tion area in their church. There
were no que ons.
Commissioner Fisc moved the Planning Commi on recommend:
0
00 1. Adoption of the resolut which the
onditional use permit for a church and
nursery/preschool at 759 t Count oad B. This permit is based on the standards for
approval required by code an u ,' ct to the following conditions:
a. All construction shall foll the si Ian approved by the city. The director of community
development may app ve minor ch es.
b. The proposed c truction must be substa Ily started within one year of council
approval or th permit shall become null and v The council may extend this deadline
for one yea
c. The ci council shall review this permit in one year.
Commissioner Pearson seconded. Ayes —all
e motion passed.
D. Wetland and Stream Setback Ordinance (1st Reading)
Ken Roberts, associate planner, presented the staff report. Commissioner Frost asked if the city
is going to classify the small area of wetlands not included within the Ramsey - Washington Metro
Watershed district. Ken Haider, city engineer, said arrangements were being made to hire the
watershed district to do this so there would be a consistent application of the ordinance throughout
the city. Commissioner Fischer asked about the easements. Mr. Roberts said the city has been
requiring the developer to give us these wetland easements and has not been challenged. The
city attorney has reviewed this and determined it to be reasonable. Commissioner Fischer felt the
first sentence of Item (d) (1) d. pertained to applicability rather than exemption and suggested it
become Item (c)(3). Commissioner Thompson disliked using the word "buffer" in the definition of
buffer. Commissioner Pearson questioned the requirement for mitigation when a buffer is altered.
Mr. Hander noted that this requirement applies after the adoption of the ordinance but also
commented that continued maintenance of a buffer area, such as cutting the grass, is a "gray
area."
Commissioner Rossbach thought it would be best to get an ordinance passed and then review
and modify it in the future as new information becomes available. Commissioner Rossbach also
felt streams should be classified higher because they are a habitat for wildlife and efforts are
continually being made to improve the lakes and wetlands into which they flow. Commissioner
Frost thought the biggest impact would be in the "leg" portion because there are several wetlands
in this area.
Greg Juenemann, a member of the Maplewood Open Space Committee, said there were four
other metropolitan suburbs that have had buffer zones in existence since as far back as 1980.
These protected zones ranged from 35 feet in Minnetonka to 100 feet in Mounds View.
Planning Commission
Minutes of 03 -20 -95
-4-
Commissioner Kittridge moved the Planning Commission recommend approval of the Ordinance
about Wetland and Stream Protection with the following changes:
Section 2., Sec. 9 -196 (b), page 4: Definitions: Buffer: A stream or wetland protective zone.
Section 2., Sec. 9 -196 (c), page 6, add:
(3) Public and semipublic streets, utilities or trails, whether built by a public agency or private
developer, shall be subject to this section.
Section 2., Sec. 9 -196, (d), (1), d., page 6 to be:
d. The city council may waive the requirements for public and semipublic streets, utilities
or trails, whether built by a public agency or private developer, where there would be a
greater public need for the project than to meet the requirement of this section. In
waiving these requirements, the city council shall follow the standards in Section 9-
196(e). The city council shall hold a public hearing before declaring such a waiver.
The city shall notify the property owners within 350 feet of the buffer at least ten days
before the hearing.
Where this ordinance would deny all reasonable use of a lot of record, in such case the
owner or contractor shall construct any building to maximize the setback from a buffer.
Federal, state or watershed district rules and regulations shall apply. Alterations to a
buffer shall be the minimum necessary to allow for the reasonable use of the property.
Where feasible, the city may require the mitigation of any alteration of a buffer.
Where the watershed district has approved a wetland filling permit, the city shall require
mitigation for any disturbed buffer land.
Section 2, Sec. 9 -196, (d), (1), page 7, e. and f. to be eliminated.
Section 2, Sec. 9 -196, (h), (3), page 9: Streams to be included with Class 3 (not Class 4).
Section 2, Sec. 9 -196, page 10, add: A sunset clause is added that would end the ordinance after
one year. This would require the city to review the ordinance at that time.
Commissioner Rossbach seconded.
Ayes— Fischer, Frost, Kittridge, Kopesky, Pearson,
Rossbach, Thompson
Nays —Axd a h l
The motion passed.
VL RESENTATIONS
Kevin Berglund, 1929 Kingston A
meetings. He was refe a city manager.
od, spoke about cable- casting commission
AGENDA NO.
AGENDA REPORT
TO: City Manager
FROM: Assistant City Manager
f
RE: PURCHASE OF OPEN SPACE -SITE #108
DATE: April 11, 1995
INTRODUCTION
Action by Cotancil &
Endorse
Mo d i f i e
Rejected.
Date
At the March 13 meeting, the City Council referred the purchase of Open Space Site
#108 to the Parks &Recreation Commission and the Planning Commission for review.
The proposed acquisition is back before the City Council for final consideration.
BACKGROUND
Last November, the citizens of Maplewood approved the $5 million bond referendum
for the acquisition of open space. This is the sixth property to come before the City
Council for consideration.
The property, Site ##108, is located at the southwest corner of Hazelwood and Beam.
The parcel is owned by Richard Pearson. It is 7.6 acres, zoned R -1, and has
approximately 2.5 acres of wetland on it. The City owns the 3.3 acre parcel directly
north of Mr. Pearsons' parcel. Most of the City's parcel is wetland. A location map is
attached to this report.
The Open Space Committee rated this site eighth out of sixty -six sites. It's most
prominent feature is its location. It is on a major trail system, adjacent to City -owned
property, and very close to a City park. It is also an example of mixed hardwoods,
wetlands and peat bog.
Planning Commission Review
The Planning Commission conducted a public hearing on April 3 to change the land
use plan from R -1 (single dwellings) to OS (open space). The Planning Commission
unanimously approved this change.
Parks and Recreation Commission Review
The Parks Commission reviewed the proposed acquisition at their March 20 meeting.
The Commission unanimously recommended that the City Council acquire the site
since it is close to a major trail system, adjacent to the City -owned property, greenway
purposes, close to Hazelwood Park, and is suitable for an extended trail system.
review whether this proposed acquisition followed the Comprehensive Plan. In
addition, the Parks Commission expressed their support of acquiring property in the
south and western parts of the City.
Sale Price
The sale price of the property is $220,000. (This is the amount of funds that would be
saved on the Kayser site if the Parks department purchases 8 acres of the parcel for a
developed park site.) Part of the requirement of sale is that the owner receive a letter
from the City stating that if he does not willingly sell to the City, the Council will
condemn the property. It is requesting this for tax /reinvestment purposes. There is no
cost involved with this request.
The closing of the sale is dependent upon clear title and a clean environmental report.
Budget Progress Report
Site Number Location Acres Price
##142 English /Frost 24 $ 827
#103C County Road D/Woodlynn 23 $ 655
##153A Priory, Century /Larpenteur 39 $1,200,000
#116 Spoon Lake 17 $ 408
TOTAL 103 X3,090,000
2
Possible purchases currently being negotiated.
#108 Hazelwood and Beam 7.5 $220,000
Status: Currently under final consideration
#16113 South of Linwood, Kayser 23 $400,000 (net)*
Status: Commissions' review
*($620,000) - ($220,000) with park reimbursement
#116 Spoon Lake - add'I acreage 15
Status: Close to an agreement
#151 County Rd. B /Rice 19
Status: Joint project with I.S.D. 624 and 623 being considered.
#159A Lower Afton, east of McKnight 17.5
Status: Updating appraisal
If all of these properties were acquired, it would use approximately $2,000,000. Since
the funds are also required for the legal work, appraisals, review appraisals,
environmental studies, surveys, and taxes, not all of these ro erties will be purchased
p p p
in their entirety.
RECOMMENDATION
It is recommended that the City Council consider the purchase of Open Space Site
#108 and if they decide to acquire it: 1) direct staff to take the appropriate actions to
close; and 2) adopt the resolution on page 10 (Attachment 7) that changes the land use
plan to Open Space upon closing.
3
MEMORANDUM
To: Gretchen Maglich, A
From: Bruce K. Anderson,
Subj : Open Space Site #1(
Date: March 24, 1995
For The April 24, 1995, City Council Meeting
Introduction
The Maplewood Park and Recreation Commission formally reviewed Open Space Site #108 at
their regular scheduled meeting on March 20, 1995. The Commission reviewed the parcel from
a parks and recreation perspective.
Background
Open Space Site #108 is located at the southwest corner of Hazelwood and Beam Avenue. It
is 7.6 acres in size, with approximately 2.5 acres of wetland. The City currently owns a 3.3 acre
parcel adjacent to and directly north of this property. Staff reviewed a location map and provided
background information in the Park and Recreation Commission packet.
A general discussion followed regarding the Commission recommendation for the City Council.
Commissioner Brandon stated that the Open Space Committee selected and ranked this site high,
because of the large mature trees, access to a major Trail System and the ability to separate and
provide a green buffer zone between the residential homes to the south and the commercial area
to the north.
Commissioner Peterson stated that all of the Open Space to-date had been acquired in the north
and central part of Maplewood and was concerned that the City was allocating too many dollars
in two areas and may not be able to acquire property in the south and western portions of the
city.
Chairperson Fischer expressed similar concerns reiterating the Park Commission's strong commit-
ment to pursue the Kayser property.
The Park and Recreation Commission made the following two motions:
1. Commissioner Ewald moved that the Park and Recreation Commission recommends to the
City Council the acquisition of Open Space Site #108. From a recreational standpoint, the
property has a great deal of value being adjacent to a major trail system, adjacent to city -
owned property, greenway purposes, close access to Hazelwood Park and would be suitable
for an extended trail system. The motion was seconded by Commissioner Brandon. The
motion passed unanimously. (7 ayes, 0 nayes)
The Park and Recreation Commission then had a secondary discussion outlining their concern that
the City Council consider the priority of acquiring property in the southern and western portions
of the City.
2. Chairperson Fischer moved that the Park and Recreation Commission wanted to go on formal
record expressing concern that similar recreational opportunities/open spaces be provided to
the southern and western portions of the City before monies are no longer available. The
motion was seconded by Commissioner Qualley. The motion passed unanimously.
(7 ayes, 0 nayes).
Recommendation
I concur with the recommendation of the Park and Recreation Commission. I would further re-
iterate their concerns that this project possibly be delayed for acquisition until the Kayser proper-
ty, or property in the western section of Maplewood, is consummated.
MAPLEWOOD PLANNING COMMISSION
April 3, 1995
7 P.M.
City Hall Council Chambers
1830 East County Road B
V. NEW BUSINESS
A. Land Use Plan Change —Open Space Site 108 (West of Hazelwood Street, South of Beam Avenue)
Ken Roberts, associate planner, read the public hearing notice and presented the staff report.
Mr. Roberts answered questions from the commission. The commission was Concerned that if
the city buys this site it would limit development options or landlock the parcels located behind the
residential property on Hazelwood.
Chairperson Axdahl opened the public hearing. Jerry Norman, 1854 Kenwood Drive East, asked if
the city -owned property abutting this parcel on the north was acquired through tax - forfeit. Neither
staff nor the Commission was familiar with the history of this property. Since there were no further
comments, the public hearing was closed.
Commissioner Kittridge moved the Planning Commission recommend adoption of the resolution
which changes the land use plan for the area west of Hazelwood Street, south of Beam Avenue.
The changes are from BC -M (business commercial modified) and R -1 (single dwellings) to OS
.(open space). The city should make these changes because:
1. Maplewood plans to buy this site for open space.
2. The city's Open Space Committee ranked this site 9th out of 67 sites they studied.
3. This site would expand the Linear open space Corridor in this area.
4. The purchase would preserve a variety of natural features on this site, including an area of
mixed hardwoods and possibly a peat bog.
5. The site has esthetic value with detailed diversity and running water.
6. The site could have multiple uses including trails and nature interpretation.
The city shall not make these changes until the city closes on the property. If the city does not
close on the property, the change shall apply only to the property already owned by the city.
Commissioner. Frost seconded. Ayes —all
The motion passed.
MEMORANDUM
TO: City Manager
FROM: Ken Roberts, Associate Planner
SUBJECT: Land Use Plan Change —Open Space Site 108
LOCATION: West of Hazelwood Street and South of Beam Avenue
DATE: March 24, 1995
INTRODUCTION
The City Council directed the Planning Commission and Parks and Recreation Commission to
review the purchase of a property for Open space. Maplewood's Open Space Committee has
numbered this site 108. It is a 7.5 -acre. property west of Hazelwood Street south of Beam
Avenue. ( See the maps on pages 4 and 5.) The staff has negotiated a price of $220,000 for the
7.5 acres.
State law requires that the Planning Commission advise the Council whether proposed public
acquisitions follow the Comprehensive Plan. Maplewood has not shown this site on the land
use plan for open space. As such, we have scheduled a public hearing to consider changing
the land use plan for this area. The changes would be from R -1 (single dwellings) to OS (open
space). (See the existing and proposed land use plan maps on pages 6 and 7.)
The staff is also recommending that the City change the land use plan for the 3.3 -acre City-
owned property on the southwest corner of Beam Avenue and Hazelwood Street. This change
would be from BC -M (business commercial modified) to OS (open space). (See the land use
plan maps on pages 6 and 7.) Maplewood owns this property for drainage purposes.
BACKGROUND
On November 2, 1993, the voters approved the Open space referendum. This vote authorized
the City to sell up to $5 million in general Obligation bonds to buy land for open space.
The Open Space Committee recommended that the City Council consider buying open space
.from a list of nineteen sites. This list included the fourteen top -rated sites in Maplewood and five
additional sites that the Committee has rated top in their respective neighborhoods, but not
City -wide. Since then, the City has narrowed this list to nine properties. (See the list on page 8
and the map on page 9.) These are the properties that the Owners have expressed an interest
in selling.
The City Council has authorized the staff to negotiate buying three of these sites. These
include Site 142 (Frost Avenue and English Street), Site 153A (Priory) and Site 103C (County
Road D and Woodlynn). Maplewood has closed on Sites 142 and 153A and should close on
Site 103C by June 1, 1995.
On March 21, 1995, the Parks and Recreation Commission reviewed Site 10.8. The
Commission recommended that the City buy Site 108, based on the following advantages:
1. It is next to Ramsey County property (the new trail).
2. It is next to City -owned property.
3. The: site has an excellent mix of hardwoods with mature oaks.
4. The site could have multiple uses from a recreational standpoint, including trail
development and nature interpretation.
The Parks Commission also expressed concern that the same recreational opportunities be
provided to the southern and western parts of the City before the funds run out.
DISCUSSION
The Open .Space Committee ranked this site 9th out of 67 sites and first of the sites in this
neighborhood. (.See the chart on page 8.)
This site has several advantages:
• it is part of linear open space corridor
• It is next to county property (new trail)
• It has esthetic value with detailed diversity and running water
• The site has a mix of hardwoods with mature oaks
• The site possibly has a unique natural resource (a peat bog)
• There is safe and easy access and good accessibility to the area
• The site could have multiple uses including trails and nature interpretation
Staff estimates that the cost to buy all the top eight sites is about $5,062,000. The City has
about $4.7 million to spend on property. As such, the City might not have enough money to buy
all of the top eight sites. Staff and the open space committee will complete the list and the size
of the sites after completing the negotiations with all the property owners.
2
RECOMMENDATION
Adopt the resolution on page 10. This resolution changes the .land use plan for the area west of
Hazelwood Street south of Beam Avenue. The changes are from BC -M (business commercial
modified) and R -1 (single dwellings) to OS (open space). The City should make these changes
because:
1. Maplewood plans to buy this site for open space.
2. The City's Open Space Committee ranked this site 9th out of 67 sites they studied.
I This site would expand the linear open space corridor in this area.
4. The purchase would preserve a variety of natural features on this site, including an area
of mixed hardwoods and possibly a peat bog.
5. The site has esthetic value with detailed diversity and running water.
6. The site could have multiple uses including trails and nature interpretation.
The City shall not make these changes until the City closes on the property.
p: sec3 /open lan6. rnem
Attachments:
1 Location Map
2. Property Line /Zoning Map
3. Existing Land Use Map —Site 108
4. Proposed Land Use Map —Site 108
5. List of Top -Rated Sites
6. Map of Top -Rated Sites
7. Land Use Plan Change Resolution
3
Attachment 1
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7
Attachment 5
TOP OPEN SPACE SITES FROM THE OPEN SPACE COMMITTEE'S RECOMMENDED
OPEN SPACE LIST
$5,090,000 (est.)
* Does not include 8 acres for a neighborhood park
8
Open Space
R ankb g
Cit ID#
67 Sites
Property Location –Owner
Acres
Estimated Cost
153A
1
Priory
39
$1
151
6
East of Rice, South of B-- Zittel & Oren
19
-
142
6
English and Frost
24
$827,000
161 B
6
South of Linwood Ave., East of Sterling St.-
15*
$400
Kayser
108
9
Hazelwood and Beam— Pearson
7.5
$220
159A
9
Lower Afton and McKnight - Johnson
17
-
116
13
Near Spoon Lake-- Gonyea & Pillsbury
17
$408
116
13
Near Spoon Lake - AddT acreage
15
-
103C
57
Between County Road D and Woodlynn
23
_$655,000
$5,090,000 (est.)
* Does not include 8 acres for a neighborhood park
8
Attachment 6
Maplewood
OPEN SPACE
Top Rated Areas
THE TOP SITES ARE CIRCLED
9
?538
156 -.
Attachment 7
LAND USE PLAN CHANGE RESOLUTION
WHEREAS, the Director of Community Development proposed a change to the City's land
use plan from BC -M (business commercial modified) and R -1 (single dwellings) to OS (open
space).
WHEREAS, this change applies to the undeveloped property located west of Hazelwood
Street south of Beam Avenue.
WHEREAS, the history of this change is as follows:
1. On April 3, 1995, the Planning Commission held a public hearing. The City staff
published a hearing notice in the Maplewood Review and sent notices to the
surrounding property owners. The Planning Commission gave everyone at the
hearing a chance to speak and present written statements. The Planning Commission
recommended that the City Council approve the plan amendments.
2. On April 24, 1995, the City Council discussed the land use plan changes. They
considered reports and recommendations from the Planning Commission and City
staff.
NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above- described
changes for the following reasons:
1. Maplewood plans to buy this site for open space.
2. The City's Open Space Committee ranked this site 9th out of 67 sites they studied.
3. This site would expand the linear open space corridor in this area.
4. The purchase would preserve a variety of natural features on this site, including an area
of mixed hardwoods and possibly a peat bog.
5. The site has esthetic value with detailed diversity and running water.
6. The site could have multiple uses including trails and nature interpretation.
The City shall not make these changes until the City closes on the property.
The Maplewood City Council adopted this resolution on 7 1995.
10
z -q
j et, on
MEMORANDUM
To: Michael A. McGuire Ci ty M a
From: Bruce K. Anderson Director �o�i�x�
n o ec at�on
Sub' Carver Element School s' 'R@J ecte
J �Y
Date. April 18 1995 w = fat
For the April 24, 1995, City Council Meeting
I received a phone call from representatives from School District #622 on Tuesday, April 18 31
indicating that the Carver Elementary School bid award will not be placed on the School Board
agenda for Thursday, April 20. I have indicated to School District Personnel that the City will not
take any action on the Carver Gym Expansion until the School District makes a determination as
to whom they will be awarding the general contractor bid to.
I have further indicated that the next. City Council meeting for consideration of this issue would
be Monday, May 8, and that we would need a copy of the School District recommendation by
Monday, May 1, for City Council consideration on May 8. In addition, I updated and reviewed
this project with the Park and Recreation Commission at their regular scheduled meeting on
Monday, April 17, and informed them that the entire cost of the gymnasium expansion at Carver
would be funded from City P.A.C. Funds.
I will provide the City Council with a formal recommendation, once the School District makes a
determination as to the status of the bids.
Should you have any questions, contact me directly at 770 - 4573.
This item was brought back for reconsideration b the city council. The previous staff
Y Y p
report has been.included for reference.
Based on the previous city council action, the city as investigated options for the
Y g p
three-legged intersection of Keller Parkway and Arcade Street near Spoon .Lake. At
the previous meeting on this subject, there was testimony concerning traffic safety at
Y 9 Y
this. intersection. Staff was instructed to work with Ramsey County to look at
alternatives for enhancing safety.
The council should be aware that in the near future Keller Parkway of Coun
Y
Road. C, will be turned back to the city. This is art of the re'urisdiction rocess that
p j p
has been discussed for .a number of years and is beginning its implementation this
9 9 p
year. There are a number of county roads that will be turned back to municipalities
because they no longer perform a countywide function. Since these roadways are
more of a local nature, they will be turned back to the cities. Maplewood has supported
this process and will participate in a number of jurisdictional changes over the next ten
years.
Keller Parkway and the piece of Arcade Street south of Keller Parkway is of particular
concern to the city because there is a bridge involved. Under the jurisdictional
changes, the bridge would become the responsibilit of the City of Maplewood.
Y Y p
Maplewood is currently not responsible for any roadway bridges. Since our
responsibility is for local traffic only, bridges are not a part of our roadway system. stem. For
this reason, staff has given serious consideration to whether or not the Spoon Lake
channel bridge fits within the city's responsibility fora local roadway system. We have
discussed the possibility of restricting the bridge to pedestrian use only. This appears
to be an attractive option for a number of reasons:
1. Pedestrian access to the park and from the east to the west side of the park. is
not impaired.
Keller Parkway 2 April
18, 1995
2. The traffic safety concern at the three legged intersection of Keller Parkway and
99 Y
Arcade Street is eliminated.
3. There would be some reduction in traffic along eller Parkway because 9 y access
from the.south would be eliminated.
4. Traffic through the park would be reduced.
5. City of Maplewood would not become responsible for a roadway bridge.
p Y e. 9
If the city council indeed sees this as a reasonable option, it does have. an impact on
the Keller.Parkway shoulder paving issue.
One of the major concerns expressed at the revious meeting was traffic safety and
p 9 Y
conflicts between vehicles and pedestrians along Keller Parkway. Since access from
the, south will be eliminated, traffic will be reduced along he entire len th of Keller
9 9
Parkway. The amount of decrease would be very difficult to predict. It is, however,
undeniable that a decrease wil occur particularly in that section of Keller Parkway
south of County Road C. Since the traffic concern has been mitigated to a great
degree, it is recommended the city.council approve a 32 -foot wide roadway width for
pp Y
Keller Parkway consisting of two 11 foot drivin lanes and two 5 foot shoulders. This
9
road section would provide:
1 Better pedestrian safety for those that choose to walk or ride around the lake.
2. A more stable roadway section since the avement edges are protected b
p 9 p Y a
paved shoulder.
3. A roadway section consistent with the Maplewood standard for residential
development.
4. Better safety for service vehicles such as mail delivery nd garbage pick u
rY . 9 9 p p
In addition, it is recommended.the city ouncil adopt the attached resolution formally
Y p rurally
designating Arcade Street and Keller Parkway municipal state aid routes in the City of
Y p y
Maplewood.
KGH
jc
Attachments
TO: er Cit .Mans
Y 9
Endorse
Modifie
FROM: City Engineer
Rejecte
Date
SUBJECT. Keller Parkway Maintenance Project
DATE: March 6, 1995
Ramsey County is proposing to recycle and overlay Keller Parkway rom Edgerton
Y 9
Street to County Road C. As in the past, the county has .offered to let Maplewood
participate in shoulder paving as part of the project. There are a number of examples
around Maplewood where this process has worked very well. Even though the paved
Shoulders, are not expressly for pedestrian. use, that use nonetheless occurs. A P aved
shoulder is a far superior surface compared to other alternatives such as gravel or
grass. Along Keller Parkway the county .is 9
pro osin to construct two 11 foot traffic
proposing
lanes with a 5 foot paved shoulder on each side. The total of the pavement would be
32 feet.
There have been discussions about this project with the City of Little Canada and with
neighborhood residents in the recent past. There have been concerns expressed
about traffic safety, speed, and the removal of a number of mature oak trees in
Maplewood. Ramsey County has altered its lan somewhat to avoid an tree removal
P Y
in Maplewood.
This project is only intended to be a maintenance ro'ect. There will be no attempt to
P 1 p
alter drainage patterns or provide for geometric changes that may affect traffic. The
9 Y
county only intends to replace the roadway that currently exists and rovide the paved
P P
shoulder to enhance the safety of those that choose to walk or bike along the roadway.
Notice has been sent to the residents that live on Keller Parkway. It is expected that
Y P
:some residents will want to testify on this matter.
It is recommended that the city council approve the attached agreement authorizing
9
Ramsey County to install paved shoulders along with their maintenance project on
Keller Parkway from County Road C to Edgerton Street.
KGH
jC
Attachment
Ramsey County Agreement No 95004
Ci t y of Maplewood Agreement No* '
Agreement for Construction of*Paved Road Shoulders
THIS AGREEMENT, by and between the County of Ramsey, a political
subdivision of the State of Minnesota. hereinafter referred to as the
l' *County" and the Ci t y, of Maplewood, a pol i tica 1 subdivi s ion . of the
Sta.te of Minnesota, he,reinaf ter referred to as the "City ;
WHEREAS, In 1995 the County plans to improve Keller Parkway from
Edgerton Street to County'Road C via pavement recycling and overlay;
and
WHEREAS, The improvement work is proposed to include the ins tal la.t ion
of bituminous shoulder paving; and
WHEREAS, *Under the County cost participation policy as outlined in
Resolution 9 -1272 the City is to pay 75% of the cos t of shoulder
paving within the City.
The parties mutually agree as follows:
1. The County will construct five foot width paved shoulders on the
portion of Keller Parkway.within the City from Arcade Street to County
Road C as part of the recycling and overlay improvement of this roadway.
2. The estimated cost of the portion of added shoulder paving in the
City i s $9 for 4 8.42 lineal feet,.
3. The 75% City share of the shoulder paving cost shall be $6,858.
In t lie even t t lie ac t ua 1 co s t o f t lie added shou 1 de r pav i ng exceeds t he
e s t i ma t ed c o s t s t a t e d in par a g r.aph 2, the ' C i t y s h a l l pay any such.
excess upon notific by the County.
4. The City shall pay its share of the shoulder paving costs to the
County after completion of the shoulder paving and upon submission of. a
bill to the City.
IN WITNESS WHEREOF, the parties Hereto have caused this agreement to
be executed by their respective authorized officers.
CITY OF MAPLEWOOD COUNTY OF RAMSEY
By
Its
County Manager.
Date
B Approved as to Form:
Its
Date
Assistant County Attorney
Dui rec tur ui ruui ic; WUL &N aiiu
County Engineer
SUGGESTED RESOLUTION
WHEREAS, The 1991 Minnesota Legislature established a
Ramsey County Local . Government Services Study Commission to
"report on the advantages and disadvantages of sharing,
cooperating, restructuring, or consolidating..." activities in
areas of public service including public works; and
WHEREAS, The consolidation plan provides for
reclassification of roadways and corresponding changes in
jurisdiction including the transfer of local and State Aid
roadways between the County and municipalities; and
WHEREAS, the City of Maplewood authorizes Ramsey County
to re- designate County State Aid Highway designation to County
Road designation on all proposed turnback routes located within
the City of Maplewood; and
WHEREAS, Arcade Street (County State Aid Highway 60) from
Trunk Highway 36 to Keller Parkway, and from Keller Parkway to
the Maplewood /Little.Canada border; and Keller Parkway (County
State Aid Highway 22) from Arcade Street to County Road C; and
WHEREAS, Keller Parkway (County Road 112) from Arcade
Street to .28 miles east, located in the City of Maplewood, is
presently under the jurisdiction of Ramsey County as a County
Road; and
WHEREAS, These roadway segments have been determined to
serve a local function only; and
WHEREAS, . Revocation of "County State Aid Highway" status
may be accomplished by resolution of the Ramsey County Board of
Commissioners pursuant to Minnesota Statutes §162.02; and
WHEREAS, Revocation of "County Road" status may be
accomplished by resolution of the Ramsey County Board of
Commissioners pursuant to Minnesota Statutes §163.11; and
WHEREAS, The City of Maplewood has concurred that
jurisdiction should be changed from Ramsey County to the City of
Maplewood; and
WHEREAS, The consolidation plan stipulates that Ramsey
County shall improve the roadways to acceptable levels prior to
transferring jurisdiction over roadway segments from Ramsey
County to municipalities , and the Ramsey County Capital
Improvement Program provides funding for these improvements; and
WHEREAS, The City of Maplewood desires Ramsey County to
recycle and overlay the segments of Arcade Street from Trunk
Highway 36 to Keller Parkway, and Keller Parkway from Arcade
Street to County Road C; for an estimated cost of $ from
the 1993.Capital Improvement Plan, Ramsey County Roadway
Consolidation Fund; and
WHEREAS, The City of Maplewood desires to reconstruct the
segment of Arcade.Street from Keller Parkway to the
Maplewood /Little Canada border for an estimated cost of $60,000
and fund the reconstruction project with Municipal State Aid
Street sources, and an estimated $ from the Ramsey County
Roadway Consolidation Fund; and
WHEREAS, The Ramsey County Public Works Department
performed a recycle overlay on the segment.of Keller Parkway
from Arcade Street to .28 east in 1992; and
WHEREAS, This segment of Keller Parkway has been improved
by Ramsey County to an acceptable level prior to the transfer of
roadway jurisdiction as calculated from th.e Pavement Management
System ((90--Condition Rating) /Condition Rating) *1993 Condition
Rating), therefore exempting Ramsey County from providing any
compensation from the County Roadway Consolidation Fund to the
City of Maplewood for the jurisdictional transfer of this segment
of Keller Parkway; Now, Therefore, Be It
RESOLVED, The City of.Maplewood does hereby authorize
Ramsey County to re- designate "County State Aid Highway''
designation to. "County Road" designation on all proposed turnback
routes located within the City of Maplewood; and Be It Further
RESOLVED, That the revocation of Arcade Street, Hellen
Street and Keller Parkway will be effective the first day of the
second month following the date the County is in receipt of an
adopted resolution from the City of Maplewood concurring with the
County revoking the "County State Aid Highway" status of Arcade
Street (County State Aid Highway 60) from Trunk Highway 36 to
Keller Parkway, and from Keller Parkway to the Maplewood /Little
Canada border; and Keller Parkway (County State Aid Highway 22)
from Arcade Street to County Road Co
0
RESOLVED, That the revocation of Keller Parkway will be
effective the first day of the second month following. the date
the County is in receipt.of an adopted resolution from the City.
of Maplewood concurring with the County revoking the "County
Road" status of Keller Parkway from Arcade Street to .28 miles
east; and transferring jurisdiction over the roadway to the
. City of .Maplewood; and Be It Further
RESOLVED, That the County will recycle and overlay Arcade
Street from Trunk Highway' 36 to Keller Parkway, and Keller
Parkway from Arcade Street to County Road C; for an estimated
cost of $ from the 1993 Capital Improvement Plan, Ramsey
County Roadway Consolidation Fund as. just compensation for this
jurisdiction transfer; and Be It Further
RESOLVED, That the County will pay to the City as just
compensation for the jurisdiction transfer of Arcade Street from
Keller Parkway to the Maplewood /Little Canada border and Hellen
Street from Beam Avenue to Lydia Avenue, an estimated $30,000
.(the total compensation is calculated from the. "County Road"
reconstruction Cost Participation Policy, Resolution 9 -1272, and
adjusted by Pavement Management System [(90- Condition
Rating) /Condition Rating] *1993 Condition Rating) upon
..presentation of billings.from the construction contractor for
reconstruction of these segments of Arcade Street and Helen
Street; and Be It Further
RESOLVED, That the County has improved the segment of
Keller Parkway from Arcade Street to .28 miles east to an
acceptable level as calculated from the Pavement Management
System [(90- Condition Rating) /Condition Rating) *19.93 Condition
Rating) an will make no payment to the City from the County
Roadway Consolidation Fund as just compensation for this
jurisdiction transfer; and Be It Further
RESOLVED, The City of Maplewood does hereby request the
Ramsey County Engineer to take the actions necessary to remove
and redesignate the CSAH.mileage currently assigned to Arcade
Street (County State Aid Highway 60) from Trunk Highway 36 to
Keller Parkway, 'and from Keller Parkway to the Maplewood /Little
Canada border; and Keller Parkway (County State. Aid Highway 22)
from Arcade Street to County Road Co - w
RESOLVED, The Maplewood Engineer is authorized within the
limits of this resolution to take actions necessary to have the
identified jurisdiction changes executed.
do-- ;z
,Action by Council
MEMORANDUM
Endo -
Mo d.ifl e d -
C
� c,
TO: City Manager _
Date --
FROM: Thomas Ekstrand, Associate Planner
SUBJECT: Building Design, Comprehensive Sign Plan and Roof- Equipment
Screening Waiver - Maplewood Retail Addition
LOCATION: White Bear Avenue, Highway 36, Ariel Street and 11th Avenue
DATE: April 18 , 1995
INTRODUCTION
On April 12, the community design review board approved the building elevations and
roof - equipment screening waiver. The city council should review the comprehensive
sign plan.
pAsec111retai15. mem
MEMORANDUM
TO: City Manager
FROM: Thomas Ekstrand, Associate Planner
SUBJECT: Building Design, Comprehensive Sign Plan and Roof - Equipment
Screening Waiver — Maplewood Retail Addition
LOCATION: White Bear Avenue, Highway 36, Ariel Street and 11th Avenue
DATE: April 12 , 1995
INTRODUCTION
Project Description
The Maplewood Retail Addition is a proposed shopping center located between White Bear
Avenue and Ariel Street, and between 11 th Avenue and Hig 3 6. The p roject would have a
� Y p J
Cub Foods, Home Depot, Petsmart, Boston Chicken and a video store. Refer to the maps on
pages 6
Requests
Greg Madsen, of Ryan Companies, is requesting approval of the following (refer to the letter on
pages 111):
1. Architectural plans.
2. Comprehensive sign plan.
3. Waiver of the roof - equipment screening requirement from the easterly view for Cub Foods
and Home Depot.
Architectural Design
Each building would have the same basic exterior of tan-colored rock -face concrete block with an
exposed dark red colored aggregate. There would also be dark red brick used that would match
the aggregate in the block. Cub Foods, Petsmart and Home Depot would also have a facia of
E.I.F.S (dryvit — a stucco type material). The exterior elevations for the video store would be
submitted later when a user is determined.
Comprehensive Sign Plan
Refer to the plans.
BACKGROUND
On November 28, 1994, the city council approved this project. The council tabled the building
design approval for revisions. The council required that the applicant do the following:
Submit revised building elevations to the CDRB for approval. These plans shall show the
following:
1. The colors and materials for each building in the project.
2. The designs for each building.
3. Brick on at least 50% of the north and west elevations of the grocery store, on at least 50% of
the west and south elevations of the home care .store and on 50% of all elevations of the three
freestanding buildings.. The colors and styles of all wall and facade materials for all buildings
in the project shall be the same. The CDRB may reduce the amount of brick if they determine
that the quality of building design does not warrant the use of brick.
4. The. roof - equipment screening and trash and compactor enclosures.
On January 24, 1995, the community design review board approved the landscape plan and
several site plan changes required by the council.
DISCUSSION
Architectural Plans
The exterior elevations of Boston Chicken and Petsmart are at, or exceed, 50% brick. Cub Foods
would have a brick coverage of 29% on the north side and 22% on the west side. Home Depot
would have a brick coverage of 28% on the south side and 9% on the west side. The front (west)
of Cub Foods is attractive without additional brick because of the large dryvit fascia which
provides a nice contrast.
Home Depot's brick detailing is different from the other buildings. Mr. Madsen said that this
brick accent was to serve as a visual continuation of the front canopy. This accent would follow
along at the same level as the canopy and wrap around the front and south elevations. Staff feels
that consistency in design between all the buildings is important. The brick detailing on Home
Depot should be revised to match that detailing on the other buildings.
2
Comprehensive Sign Plan
The number of freestanding signs proposed for each building, as well as for the shopping center as
a whole, meet code requirements. Cub Foods and Home .Depot, however, each share space on a
freestanding sign located on each others site. Refer to signs numbered b and 7 on pages 8 and 9.
Technically, this is an exception to the. code because both stores then would have sign copy on an
additional freestanding sign. The code allows Cub Foods and Home Depot two freestanding signs
— one for each of their street frontages. The code allows exceptions to the sign code for
comprehensive sign plans "if the sign areas and densities for the plan as a whole are in
conformity with the intent of this article and if such exception results in an improved
relationship between the various parts of the plan." The proposed plan meets this criteria.
The overall number of signs proposed would be less than code allows. A total of seven
freestanding signs are proposed The code would allow nine — one for each street frontage for
each building.
Mr. Madsen has requested that we consider the "pharmacy" sign on Cub Foods as a tenant sign
and not count it against the two -wall- signs- per - building .limit. This is reasonable since the
pharmacy is a separate tenant. The code allows tenant signage. Mr. Madsen also stated that
Twin City Federal (TCF) may also become a tenant within Cub Foods. If this occurs, the code
would also allow TCF signage.
Roof - Equipment Screening Waiver
The applicant stated in his letter (refer to pages 9-10) that the three smaller buildings will have
parapets that would hide roof -top mechanical equipment. Cub Foods and Home Depot would
have roof equipment screens on the west, north and south sides. Because of the increased grade
elevation behind these buildings, screening from the east side would be ineffective. The city code
says that the community design review board (CDRB) may waive the screening
requirement for mechanical equipment if they determine that screening would not improve
the building appearance or protect property values. The applicant has not submitted a design
for the roof equipment screens.
Trash Compactor and Trash Dumpster Enclosures
Mr. Madsen stated the trash for all of the buildings would be stored inside. Cub Foods and Home
Depot will each have an outside trash compactor. Trash would be fed into the compactor from
A the building. These compactors would be on the east side of the buildings and not in view
from the public. Staff does not see a need for screening around these enclosed systems.
3
RECOMMENDATIONS
1. Approve the architectural plans date- stamped March 31, 1995 for the Maplewood Retail
Addition, subject to the developer meeting the following conditions:
a. Revise the brick design on Home Depot for staff approval to match the brick detail shown
on Petsmart.
b. Submit the video store building elevations to the CDRB for approval.
c. Reduce the amount of red on the front of Cub Foods. The revised scheme shall be
submitted to the review board for approval.
2. Approve the comprehensive sign plan for the Maplewood Retail Addition with the following
conditions:
a. Signage shall be installed as shown on the plans- stamped by the city March 31, 1995.
Staff may approve changes if the sign sizes and design are compatible with other signs
within this shopping center and comply with code. Additional tenant signs, such as TCF
on Cub Foods, may be approved by staff.
b. All wall signs shall be internally -lit, individual letter signs, with the exception of the
square- shaped Home Depot sign on the front of the building which may be a cabinet -type
sign.
c. The 40- foot -tall pylon signs shall be setback 45 feet from street right -of -ways 'to meet
setbacks.
d. This plan allows Cub Foods and Home Depot to display their store identification on each
other's site since:
(1) The number of pylon signs in the shopping center, as a whole, is under the maximum
allowed by the code. Seven are proposed — the code allows nine.
(2) The use of sign space on each others sign does not increase the number of signs.
3. Waive the screening requirement from the east for the rooftop mechanical equipment on Cub
Foods and Home Depot because:
a. It would not improve the building's appearance or affect property values.
b. The grade elevation of the adjacent land to the east would be higher than the top of these
buildings making the screening ineffective.
4
c. The developer shall meet the following conditions:
(1) Paint the new mechanical equipment to match the upper -most part of the building.
(code requirement)
(2) Submit the roof - equipment screen plans for the west, north and south sides of Cub
Foods .and Home Depot to staff for approval.
v:\secI.I\retail4.mem
Attachments:
1. Location Map
2. Property Line / Zoning Map
3. Site Plan with Proposed Pylon Sign Locations
4. Proposed Pylon Signs
5. Applicant's letter dated March 31,1995
6. Plans date- stamped March 31, 1995 (separate attachment)
5
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Ryan Companies Attachment 5
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March 31, 1995
Thomas Ekstrand
Associate Planner
City of Maplewood
1 830 E. County Road B
Maplewood, MN 55109
RE: MAPLEWOOD RETAIL DEVELOPMENT
MAPLEWOOD, MN
Dear Tom:
Please find attached, our resubmission to the Community Design Review Board ( CDRB ) for
exterior elevation and signage approval.
Per your request, we have revised the exterior elevations to meet the exterior brick requirement
by eliminating the burnished concrete block and adding face brick in its place.
Other items which you should be aware of are as follows:
1. Sign # 6 is a monument sign for the center and should not be counted as a sign for Cub Foods
or Home Depot.
2. The verbiage "pharmacy" on the Cub Foods building should be considered as a tenant use and
therefore not counted against the two signs per building limit.
3. Boston Chicken has removed the signage from its canopies and building to meet the two signs
per building ordinance.
4. Roof top screening on the two anchor tenants from the east would be ,ineffective due to the
existing grades on this site. Mechanical units will be visible no matter what type of screening we
provide. We are proposing to paint the mechanical units to match the roof materials. Screening
from the north, west and south will be provided as required by city staff and the CDRB.
5. As you are aware, we do not yet have a user for the video store. The aesthetic and materials
will match the other buildings on this site.
10
J: \DESIGN\GEM\MAPWDRErECKS327.DOC 7 GM
Dell (rll Boil( • Real Esta Dc�\�f'J()f ent • ��I'()perty '�1�lll�iat"II cnt • M B I11J(1111yS • ` ast( \1 all a(Tenlelit
March 31, 1995
Page 2
6. The Pets Mart entry has been revised to emulate their new prototype.
7. Roof top mechanical equipment on Pets Mart, Boston Chicken and the Video store will be
screened by the buildings parapet or screening on all sides.
8. The building sign on Home Depot's south elevation has been removed to meet the two signs
per building ordinance.
9. As. discussed, we will need a variance for monument sign # 6 and pylon sign # 7 for off site
signage.
As discussed, it is our intent to be on the April 11, 1995 CDRB meeting agenda to discuss our
project and appreciate your assistance in scheduling us for that meeting.
Please contact me with any questions that you may have @ 336-1255.
Sincerely,
Gregory E. Madsen
Project Architect
c: Bill McHale
Tom Palmquist
Paul Kieffer
11
J :IDESIGN\GEMIMAPWDREMCKS327.DOC GM
MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD
1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA
APRIL 11, 1995
I. 'CALL TO ORDER
Chi person Erickson called the meeting to order at 7 p.m.
II. ROLL C
Marvin Ericks Present
Marie Robinson Present
Ananth Vidyashan Present
Gordon Berggren Present
III. APPROVAL OF MINUTE
A. March 28, 1995
Boardmember Robinson moved
Boardmember VidyashanjWFsecon
royal of the minutes of March 28, 1995, as submitted.
Ayes—all
IV. APPROVAL OF AGE
Boardmember ridyashankar nson moved approval of the age",
Boardmem seconded. Ayes
V. UNFINISHED BUSINESS
was no unfinished business.
VI. DESIGN REVIEW
A. Building Elevations, Comprehensive Sign Plan and Rooftop Equipment Screening
Waiver— Maplewood Retail Addition
Greg Madsen, the project architect for Ryan Companies, was present representing Home
Depot, Cub Foods, Petsmart and Boston Market. Mr. Madsen said extra aesthetic changes
Were added to the plans and he Wanted to explain these additional items.
In an effort to carry the building design throughout the center, all the pylon signs will have a
blondish rock -base block foundation with a brick cap. The entire element of the Home Depot
box sign is back -lit, not individually -lit letters. Boston Market would like to change their wall -
sign location from the south to the north side.
Home Depot has changed their design to include a brick base and some brick bands that
would match the other buildings in the development. The east and north elevations will be
painted concrete block. The Cub Foods' south and east elevations will be painted concrete
block. Mr. Madsen showed samples of earth -tone dryvit that would be used for the sign
backs.
Community Design Review Board -2-
Minutes of 04 -11 -95
Since screening from the east side would be ineffective, Mr. Madsen suggested using a
mechanical unit that is primed with an earth -tone paint color that matches the building. If the
unit is painted by the contractor, an electrostatic -type paint would be used. In summary, Mr.
Madsen stated that all buildings will be of the same materials and detailing to provide
cohesion throughout the project.
Mr. Madsen then answered questions from the board about the plans. He also said they
could comply with staff recommendations. Roger Anitzberger, a former member of the
Community Design Review Board, commented that, according to his recollection, earlier plans
submitted to the board in November showed front elevations that were more attractive and
contained more brick. Mr. Anitzberger suggested the board ask for a 24" x 36" color
photograph of a similar building in Plymouth, Minnesota in order to get a full impact of the
yellow /orange and red .colors being used.
Boardmember Robinson moved the Community Design Review Board recommend:
1. Approval of the architectural plans date - stamped March 31, 1995, for the Maplewood
Retail Addition, subject to the developer meeting the following conditions:
a. Revise the brick design on Home Depot for staff approval to match the brick detail
shown on Petsmart.
b. Submit the video store building elevations to the CDRB for approval.
c. Reduce the amount of red on Cub Food with the revised scheme to be submitted to
staff for approval.
2. Approve the comprehensive sign plan for the Maplewood Retail Addition with the following
conditions:
a. Signage shall be installed as shown on the plans stamped by the city March 31, 1995.
Staff may approve changes if the sign sizes and design are compatible with other
signs within this shopping center and comply with code. Additional tenant signs, such
as TCF on Cub Foods, may be approved by staff.
b. All wall signs shall be internally -lit, individual letter signs with the exception of Home
Depot's cabinet sign.
c. The 40- foot -tall pylon signs shall be setback 45 feet from street right -of -ways to meet
setbacks.
d. This plan allows Cub Foods and Home Depot to display their store identification on
each other's site since:
(1) The number of pylon signs in the shopping center, as a whole, is under the
maximum allowed by the code. Seven are proposed —the code allows nine.
(2) The use of sign space on each others sign does not increase the number of
signs.
Com.munity Design Review Board -3-
Min of 04 -11 -95
3. Waive the screening requirement from the east for the rooftop mechanical equip on
Cub Foods and Home Depot becau
a. It would not improve the building's appearance or affect property values.
b. The grade elevation of the adjacent land to the east would be higher than the top of
these buildings making the screening ineffective.
c. The developer shall meet the following conditions:
(1) Paint the new mechanical equipment to match the uppermost part of the building.
(code requirement)
(2) Submit the roof - equipment screen plans for the west, north and south sides of
Cub Foods and Home Depot to staff for approval.
Boardmember Berggren seconded.
Boardmember Vidyashankar amended Item 1. c. of the above motion to read: "Reduce the
amount of red on Cub Food with the revised scheme to be submitted to the CDRB for approval.
Boardmember Berggren seconded. Ayes — Erickson., Vidyashankar, Berggren
Nays- Robinson
After voting on amended Item 1.c., Boardmember Vidyashankar moved the Community Design
Review Board recommend the above motion, including amended Item 1.c.
Boardmember Berggren seconded. Ayes - Erickson, Vidyashankar, Berggren
Nays— Robinson
VISITOR PRESENTATIONS
There visitor presentations.
VI11. BOARD PRESENT.
April 10 City Council Meeting: Bo 1. r Vidyashankar reported.
IX. STAFF PRESENTATIONS
Board Member Repr ntative for April 24 City Council Mee i oardmember Berggren
X. ADJOURNM
The mjOing adjourned at 8:33 p.m.
Kenneth D. Gervais Carol A. Ganje
612 -779 -2687 612- 779 -2666
Stanley B. Moldenhauer
612- 779 -2649
V. ♦r"i 1 VIM1 9%W4WV#
Modifie ._._.
FROM: City Engineer ReJecte ._
Date
SUBJECT: Ken Gervais Request
DATE: April 4, 1 995
The, attach letter requests city reimbursement for storm sewer construction costs to be
incurred by Mr. Gervais. During the construction of utilities for'Budd Kolby's Fourth
Addition .Mr. Gervais intends to install storm sewer that connects two pending areas.
This connecting pipe has been in the city plan for several years. In fact, it was
originally included in the project that will be built this summer. If Mr.
Gervais had waited to install his subdivision -until after the city project, the subject storm
sewer would have been installed by the city. Since he did not want to wait for the city
project, Mr. Gervais chose to move ahead on his own.
He was told at that time that if he wished to make a presentation to the city council and
request reimbursement he could do so. There is however, no precedent for this type
of request. There are a number of subdivisions in the city that due to. timing constraints
chose to finance portions of public improvements that would have been constructed at
a later date by the city.
It is, . therefore, recommended that the city take no action on this request.
KGH
jC
Attachment
Image Development Co.
2676 E 7th Ave
No. St. Paul,. Mn.
March 22, 1995
City of Maplewood
Maplewood, Minnesota
Request for Reimbursement - installa.tion.storm sewer
Budd Kolby's 4th Addition
city Council
Ken Haider Public Works Director
This. is a request for re.imburs.ement for the installation of
storm.sewer from Pond 5 to Pond 6 going through Budd Kolby's
.4th.-Addition. As was our agreement -- I would donate
approximately three acres known as. Outlot A to the City of
Maplewood for storm water retention The.city's intent was
to make the connection between.the two ponds on the south
property line of my.property,
As installation through.my property along with my sewer and
water installation was going to be less expensive I would
install and be reimbursed. for this installation I hereby
request the City Council of Maplewood authorize reimbursement
of $12, 440.00 which is the cost for the . pipe from Pond 5 to
Crestview and from Crestview to .Pond 6. I have added no
costs for any of the basins or pipe or street construction in
thi.s.figure. Thank you'for your consideration.
Kenneth D. Gervais
MAR 17 '95 10:01 AM FM FRATTALONE P.1
Snow Flowing fit Removal phone: (612) 484 -0448
Fax:. (612) 484 =7839
*F. Vi �
EXCAVATING GRADING INC.
G rp%. COMMERCIAL & RESIDENTIAL
3066 Spruce Street • Sc. Paul, MN 5117
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AGENDA ITEM
AGENDA REPORT ,
Action by council
TO: Ken Haider, Director of Public Works
Endorse
. Mod.ifie
FROM. Lance Lundsten, Public.Works Coordinator
]Rejecte --
Date
SUBJECT: Pavement Striping Equipment
DATE: April 19, 1995
In years past the city of Maplewood and other cities have contracted with Ramse
Y
County to perform pavement marking services. Center line marking has been of
acceptable quality, cost effective and done in a time) manner. However, it has
Y ,
become evident the marking of school crosswalks, pedestrian crossings, stop ars and
p
., .turn. arrows are not done with the same degree of professionalism and are done far too
late in the season. In 1994, out of 31 items requested to be marked only 14 were
. .. q Y
completed, s ome as late as November. Ramsey County is currently considerin g use of
a private contractor to . perform some of these tasks due to their heav work load. 1,
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have contacted a company that does this a of work to et. comparative costs.
tYp g p
Example: Ramsey County charges (according to 1994 billin $144.69 to 9 g) p aint four p
(4) 12" x 20 stop bars. If Ramsey County were to use a private contractor to perform
this task the resulting cost to the city of Maplewood would be $160.00 . lus any.
Y
overhead incurred by Ramsey County. Completion would still be dictated by the
contractors schedule and not our needs. There are many other areas that do or will
need striping or re- striping such as the M. C. C., City Hall, Nature center, ublic works
p ,
park maintenance, and remote area parking lots. Costs for contractual marking of the
areas is based on a $2.25 per single line basis. Three areas were evaluated. Cost
estimates to mark these areas are as follows:
l 1. City Hall lots, 89 lin at $2.25 each $200.25
2. Public works building lots, 66 lines at $2.25 each $148.50
.3. Maplewood Community Center, 281 lines at $2.25 each $980.75
Page 1
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i have contacted the cities of Oakdale, Woodbury and North St Paul to investigate the
possibility of point purchase of the needed equipment. For various reasons, none are
interested.
Our present procedure to mark the areas is to use aerosol cans which is costl labor
Y,
intensive, and does not provide a professional appearance.
i
In conclusion, I believe that to rovide a high level of service in this area it would be i
! p 9 n
the best interest of the city of Maplewood to modi the resent rocedure through
fy � h
p p g
purchase of modern, professional quality equipment. This would allow us to erform
p
needed work in a more timely, cost effective and professional manner. Paint costs
would be reduced by. purchase) through state contract, in bulk, rather than spray cans.
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Therefore, I request,a budget adjustment in the amount of $4600.00 from the V. E. M.
fund to the V. E. M. operating budget to facilitate.the purchase of the needed
!
equipment.
i
Page 2
AGENDA ITEM. ".'
5
AGENDA REPORT
Aet by Council
TO: City Manager
Endorse
FROM: Assistant City g En ineer Modi'iec,.,
Rej ecte d .�.,
SUBJECT: Eng ineering Aide Position date
..DATE: April 18, 1995
The 1995 construction season is upon us. It appears that this season will be very bus f
pp ry y or
the City's engineering section. Due to the number of new projects, and a reduced staff , the
work 1 k load looks to be greater than that of recent years. I have concerns that the current
quantity of engineering staff may a not be adequate for this construction season.
The City's engineering section is looking t the possibility of hirin an engineering aide g p tY 9 g g deasa
temporary full time position for the summer, for a three month p eriod. The duties of the
position would include topographic and construction surveying,. minor Ian drafting, updating
p g p g
as- built plans, and data - input. The addition of this position to current staffin g would lower the
potential regular staff overtime needed and help acilitate the time) successful c om p letion of
P y, p
the city's .projects.
The position will pay $7.00 per hour per the resolution the council endorsed on December
1 9 1994. The funding for said position may be provided through a contingency transfer of
Y p g g Y
general funds. Total expenditure /revenue estimates are as follows:
Expenditure:
40 hrs /wk x 13 wks x $7.00 = $3640.00
10 hrs /wk x 13 wks x $10.50 (O.T.Est) = $1365.00
Social Security @ $7.65% = 383.00
TOTAL $5388.00
Revenue:
50 H RS/WK X 13 WKS X $7.00 X 2.5 = $9100
Net Gain: $3712.00
Staff recommends the approval of this ro osal to hire an engineering aide for a three month
p p 9 g
period and requests the council's approval to advertise of the position.
AGENDA NO. % T`% `
TO: City Manager
FROM: Assistant City Manager
RE: COMMUNITY SURVEY
DATE: April 14, 1995
INTRODUCTION
AGENDA REPORT
t
Action by Council, t;
Endorsed
Modlif i ed.._..,„.�....
Rej ected
Date
At the April 3 Council /Manager Workshop, the City Council discussed the Maplewood 2020
Project, a visioning and long term strategic plan for the community. The Council asked that
this item be placed on a regular City Council agenda for action.
BACKGROUND
Dr. Bill Morris of Decision Resources, Ltd. made a presentation about the ways in which a
community survey fits into the visioning process.
A 1995 community survey could serve several purposes.
1. Update the information received in the two previous surveys including citizen
satisfaction with City services.
2. Ask residents their vision of Maplewood's future. Do they see any gaps in the
F services being provided? What are you worried about in your community's future?
Do you want more or less of a particular service? What do you want Maplewood to
look like in 2020?
3. Obtain resident attitudes about other important issues including organized collection
and annexation or consolidation with neighboring cities.
4. With possible cuts in City funding sources, residents would be asked which services
they would prefer to be maintained vs. reduced if budget cuts needed to be made.
The cost of a community survey with 400 respondents is $7,500 for 70 - 80 questions. Each
additional question is $100. The survey would be conducted in late May to early June. The
survey would be funded through the General Fund contingency account.
RECOMMENDATION
It is recommended that the City Council discuss a community survey to be conducted by
Decisions Resources this spring.
AGENDA NO.
AGENDA REPORT
TO: City Manager
FROM: Assistant City Manager
RE: COMMUNITY FUND TASK FORCE
DATE: April 14, 1995
INTRODUCTION
Action by Council:
Endorsed
Modified,
Re j ecteci ,.�..�.
Date
At the April 3 Council /Manager Workshop, there was a discussion about establishing a
Maplewood Community Fund. Councilperson Carlson felt that there are many benefits
to creating such a fund to finance the Parks projects, Community Center and Nature
Center activities, arts programs, and many other community projects. The purpose of
this item is to discuss the appointment of a task force composed of residents to
research this idea. The committee would be given some direction and be asked to
report back to the Council with its recommendations.
RECOMMENDATION
It is recommended that the City Council discuss the appointment of a task force to
research the establishment of a Community Fund.
B Barbara M. Hodson
re your fundraising efforts
thwarted by the recession, public
distrust of government, and lim-
ited grant funding? while the de-
mand for community services in-
creases, public funds available to fi-
nance the services are shrinking. With
voters stubbornly resistant to bond fi-
nancng and taxes, public officials are
desperately seeking alternatives to gov-
ernment funding of community pro-
grams? Now you don't have to stand by,
feeling helpless and hoping that times
get better. You have the power to effect
some positive changes. The key? You
can approach your community founda-
tion and consider a .collaborative effort
to help position your agency to seek pri-
vate funding.
.I Many agencies find themselves
caught in the web of supply and de-
mand in today's competitive fundrais-
ing climate. Public and private agencies
need to position themselves to get the
maximum benefit from private giving.
Success is possible, but only with cre-
ativity, collaboration and credibility.
Foundations often are created to ben-
efit public programs that are not or can -
not be financed by the government and
public funds. They are established to
support programs in the arts, parks, I
brades, education, and other commu-
nity service areas. Many have been suc-
cessful, and others have struggled to
raise and manage their funds and main-
tain a board of directors to provide lead-
ership and continuity. If your agency
does not have the resources, expertise,
or time to organize your own founda-
Lun, a partnership with a community
foundation may be just what you need
to get your fund raising out of a slump.
AGENDA NO. 4
-4t
What Are Community
Foundations?
There are over 400 community foun-
dations nationwide. Foundations are es-
tablished with the Internal Revenue
Service (IRS) tax status as 501(c) (3)
public charities that manage endow-
ments, trusts, and bequests. The first
foundations were started by bankers
who sought a better mechanism than
bank accounts for managing and grant-
ing charitable funds. The size of foun-
dations varies from new and growing
foundations such as Ventura County
Community Foundation (VCCF) with
assets of $5 million to the California
Community Foundation in Los Angeles
with $130 million in assets. Foundations
typically have a variety of options for
creating endowments or trusts to meet
the needs of the donors, who may be in-
dividuals or agencies. Donors benefit
from the maximum tax deduction and
the funds benefit from the economies of
scale achieved by pooling investments
and reducing administrative costs.
Most foundations offer several types
of funds to meet the needs of the indi-
vidual or organization interested in cre-
ating an endowment fund. In the VCCF,
for example, a designated agency en-
dowment was used. With this fund
mechanism in place, the city retains
control of the funds and receives annu-
al earnings used for programs specified
and can withdraw principal under cer-
tain conditions.
The agency also can choose to rein-
vest the earnings in the fund to allow it
to build for greater returns in the fu-
ture. A donor - advised fund is another
option. The key benefit of this fund is
the ability of the individual or organiza-
tion to maintain active involvement in
50 P &R NOVEMBER 1994
dispersing the funds for a variety of
.charitable purposes, without the an-
noying paper work of running a private
foundation. Foundations are in business
to attract and manage capital for chari-
table. You should not hesitate to
explore the possibilities for your
agency.
Now Do Partnerships
Work?
The Parks and Recreation Depart-
ment for the City of Ventura, CA, initi-
ated a partnership with the VCCF this
partnership was an important compo-
nent of our fund - raising thrust for the
`90s. Recognizing the need to tap pri-
vate giving to sustain community pro-
grams, we evaluated several approach-
es to meet our fund- raising needs. After
careful study of the options available,
including setting up our own founda-
tion, we decided to develop an agree -
ment with the VCCF and established
three endowment funds to benefit city
programs. At that time, fiscal year 1990-
91, the department had several trust
funds totaling approximately $60,000.
We transferred these funds to the
Foundation and initially set up a Senior
Citizen Endowment Fund, Special
Olympics Fund, and Youth Scholarship
Fund. The combined total of the funds
in 1993 -94 is $85,000, an increase of
$25,000 approximately 40% growth over
three years even in a depressed econo-
my. The Youth Scholarship program is
the most active and benefits about 70
disadvantaged youth each year, provid-
ing them the opportunity to attend
camps and participate in recreational
classes. VCCF President Kate McLean
describes the benefit of the partnership
as "an opportunity to bring added value
to the community by maximizing char-
itable giving through collaboration."
When it name time to initiate a capi-
tal campaign for the Ventura Pier, the
foundation was on board as our partner
and established the Pier Endowment
Fund. The capital campaign for the pier,
initiated in June of 1993, has raised over
$400,000 for maintenance of the pier.
With the foundation as a partner, donor
confidence in the campaign was en-
hanced and fund management re-
solved, enabling the community steer-
ing committee to concentrate on mar-
keting and promotion. Not only has the
partnership enhanced the city's fund -
raising potential, there is an added ben-
efit of the good will, credibility, and pos-
itive identity gained from working with
a well- respected community organiza-
tion. This type of partnership can be-
come "Your avenue to private giving."
The intent of this fund is to ensure that
the pier will be repaired and maintained
in perpetuity. Funds will be withdrawn
as needed for repairs.
A Partner daps Forward
On a larger scale, the California Com-
munity Foundation —one of the oldest
foundations in the nation -- stepped for-
ward as a partner in response to the
1994 Northridge earthquake. This
foundation is a collection of permanent
charitable funds created by people and
organizations for the benefit of individ-
uals and communities in Greater Los
Angeles. The Board of Governors ap-
proved an unprecedented invasion of
principal to provide $800,000 in grant
moneys for nonprofit organizations to
respond to damages caused by the
earthquake. Besides the initial funding,
the foundation raised $850,000 for the
• P&R NOVEMBER 1 994 * S 1
Earthquake Relief Fund from current
donors, other foundations, and the pub -
lic. Grants have been allocated to a vast
array of community -based agencies for
repairs, equipment replacement, and re-
location. Many agencies receiving
grants provide services that support
public facilities and programs. Exam-
ples include a grant of $59,000 to the Li-
brary Foundation of Los Angeles for
bilingual reading material and invento-
ry for four bookmobiles serving the San
Fernando Valley where 11 branches are
closed due to damages; grants to arts
organizations including Actors Alley in
North. Hollywood and the Aman Folk
Ensemble, and grants to several health
clinics in severely affected communi-
ties, such as El Projecto del Barrio in
Pacoima and Clinicia del Camino Real
in Fillmore.
Why Seek a Partnership with
a Foundation? r
Because it is not possible to meet all
the needs of the community with pub -
lic tax dollars, creating a partnership
provides the opportunity to obtain
funds from private donors through the
endowment fund set up with a founda-
tion. The creation of a fund or endow-
ment with a foundation offers several
advantages to the agency and to poten-
tial donors.
Advantages to the agency include:
• Attracts private donors through the
IRS 501(c) (3) tax designation of the
foundation;
• Alleviates the burden of the legal and
financial administration of a separate
trust or foundation;
• Pools interest earnings of foundation
assets, offering the potential for higher
earnings;
• Enables a board of governors with
staff support in place to attract and pru-
dently manage the endowment fund;
• Uses foundation publications such as
annual reports and newsletters to re-
port gifts to your fund and help in bring-
ing the message to prospective donors;
• Uses professional foundation staff to
offer expertise in attracting future do-
nations;
w Offers consistency and permanency
to the fund as the foundation is a well es-
tablished and financially sound com-
munity trust; and
Builds credibility for your agency pro-
grams and can lead to additional private
grant funding for your programs.
Advantages to the donors:
• Provides the maximum tax benefit al-
lowable for charitable contributions;
• Provides opportunity to give to non-
profit groups that will benefit commu-
nity programs without giving to the gov-
ernment
• Assures that the fund will be man-
aged by credible and professional en-
dowment managers committed to com-
munity projects;
• Creates no cost to the donor that
would occur if creating a separate pri-
vate foundation;
e Presents opportunity to give now and
in perpetuity.
Mow Can You Establish the
Endowment Fund?
Creating a fund in a foundation can
take less than a day. The initial contri-
bution required to create a fund varies;
it can be as low as $1,000 or up to
$25,000. California Community Foun-
dation requires a minimum donation of
$10,000. The California Community
Foundation currently manages 300
donor - advised funds for a variety of
charitable purposes. An agency enters
an agreement with the foundation to es-
tablish and manage the fund, stipulating
the specific purpose for the donation
and deposits an initial donation.
Depending on the type of fund creat-
ed, the agency can retain an active hand
in directing the grants from the fund or
just receive annual earnings for a spec-
ified charitable purpose. Policies on the
use of principal vary, but many founda-
tions allow its use if that is the donor's
wish. The frequency of withdrawals
from the fund is generally not a con-
cern; however, if there is no activity in
52 it P&R NOVEMBER 1 994
the fund and it falls below $10,000 over
a one -year period, some foundations
will request distribution of the funds.
Policies on fund distribution vary from
foundation to foundation. It is best to
contact your local foundation for spe-
cific policies.
Foundations charge a fee for the ser-
vice of managing the fund. The method
of assessing the fee may vary but will
generally equal 1% to 2% of total fund
value. The current fee for the California
Community Foundation is 10% of the in-
come eared. VCCF fees are 1.75% of the
funds value. The funds are currently
earning 6% to 7% on the average.
If your agency has no one -with a be-
quest lined up for the initial contribu-
tion, you may consider existing trust ac-
counts, private foundation funds, or
funds generated from a fund- raising
campaign similar to the Ventura Pier
Campaign. We recently worked with
the City of San Fernando to create a San
Fernando Fund within the California
Community Foundation. Mary Strenn,
city administrator, wants to capture pri-
vate funds for youth programs in the
community. The city is considering the
possibility of committing $10,000 with
the challenge to the community to raise
$10,000 from corporate or private
donors to establish the endowment
fund to benefit the youth of the com-
munity.
An agency can set up as many special
purpose funds as it wishes or pool the
funds into one fund. Apart from secur-
ing the initial capital, there really are no
obstacles to setting up a fund. Some
may be concerned with loss of control
over the money. However, there are
fund options available that provide for
agency control and involvement Many
agencies set up their own foundation
initially and ultimately transfer the fund
to a community foundation, when the
administrative burden overwhelms
them. On transferring their donations,
the earnings actually increased.
Fund development in the future in-
creasingly will be competitive and chal-
lenging for public and nonprofit agen-
cies. Those that work collaboratively
with other organizations and maintain
credibility as service providers will suc-
ceed. Private and public granting agen-
cies are looking favorably on proposals
that are collaborative efforts. Some-
times the grant criteria specifically call
for projects that are public and non-
profit partnerships.
Are Them Suaess Stories?
The Santa Barbara Foundation is one
example of a foundation supporting co-
operation and non - duplicative projects.
In 1994 the foundation set aside
$200,000 in a "Multi - Agency Project
Grant Program" encouraging coopera-
tion and collaboration between agen-
cies serving the needs of Santa Barbara
County.
Charles Slosser, executive director,
stated that "the trustees are looking for
projects which link the nonprofit. gov-
ernment, and private sectors." This is all
the more reason for local government
agencies to work with community foun-
dations to link with other organizations
in joint fund raising efforts and avoid
duplication of effort. It has been diffi-
cult for public agencies to open the door
to private funding. Partnering with the
community foundation as fund manag-
er is one way to improve access. with a
little creativity, you can position your
.agency for the competitive fund raising
of the future and reap the tangible and
intangible benefits of a collaborative of
fort~ Your fund-raising potential will be
enhanced greatly and your agency cred-
ibility improved.
The success in Ventura, Santa Bar-
bara's grants for collaborative programs
and the Earthquake Relief Fund of the
California Community foundation are
examples of partnerships in philan-
thropy b ringing community improve-
ment through private giving. For spe-
cific details on the opportunities avail-
able to your agency or other local non-
. _.
profit organizations, contact your local
community foundation office. ■
P & R N O V E M B E R 1994 S 3
NEMORANDUM
Action by Council
To Michael A. it anager Endo
�c
From Bruce K. r ct r of Parks & Recreation
1�odif i od.�.�- .-T• ==
Subj : Highwood op e • ec�e��..�
Date: April 18, 19 Dade
For The April 24, 1995 City Council Meeting
Introduction
The Maplewood City Council approved the Amber Hills Development project in April 1994. The
development is a housing project located between Highwood and Linwood Avenues. As part of
the development process, the City required standard storm water drainage easements for the
project: One of the storm water drainage . ponds is located just north of Highwood Avenue. This
property was initially reviewed and considered by the Open Space Committee as a possible Open
Space site.
Back
During the past six weeks, I have been involved in a number of meetings with the developers of
the Amber Hills Development project, City Engineering Staff and City Planning Staff to discuss
the feasibility of acquiring two parcels located south of Highwood Avenue as City Public Open
Space. The status of the property is as follows: there are two parcels; the parcel to the west is
approximately 2.5 acres in size and is owned by a local Millwork firm; the parcel to the east is
owned by School District #622. The School District originally purchased the parcel, which is just
short of 3 acres, for a future elementary school site.
S.D.V. Development has entered into a Purchase Agreement to purchase the western 2.5 acres for
$50,000 and has a tentative closing scheduled for May 15, 1995. School District #622 has an
appraisal for the parcel to the east for $37,000. (See attached).
The developer has requested that the City "split" the cost of the Millwork property with the City,
which would permit one additional lot for the developer and resolve potential future ponding
issues for the City. The Assistant City Engineer has received approval from the State to utilize
State Aid monies in the amount of $12,500 for ponding purposes.
The total to the City to acquire the Open Space parcel would be $37,000 for the School District
site and $12,500 for the Millwork property, for a total cost of $49,500 for the 5.5 acre site.
The advantages to acquire this property would be as follows:
1. Purchase Open Space in the southern half of Maplewood, which was identified as
a high priority by the Open Space Committee.
2. Resolve a potential drainage issue for the City.
3. Resolve future planning issues, which may result from developers trying to develop a
marginal piece of property.
4. Acquire Open Space at a reasonable value, due to private cost sharing, as well as
State support for the project.
5. The City will be utilizing P.A.C. monies ($220,000) to acquire southern portion of
Kayser property; this site would provide additional acreage for ace. Open Space.
p
6. This acquisition has strong support of the neighborhood.
7. The site would "tie" into two additional ponding areas located to the north.
I reviewed this issue with the Park and Recreation Commission on Monday, April 17. The Com-
mission unanimously recommended that the two parcels be acquired as outlined with monies to be
allocated from the Neighborhood P.A.C. Fund. The City will be receiving a Park Dedication Fee
of $63,250, based on 110 units @ $575 /unit from the Amber Hills Development project.
Recommendation
It is my recommendation that the City utilize $49,500 of P.A.C. Fund to acquire this parcel,
based on the aforementioned rationale.
In conclusion, I concur with the Park and Recreation Commission that it would be beneficial to
acquire this 5.5 acres of Open Space at an approximate cost of $9,000 per acre.
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20
BETH
RECONCIUATION
The subject of this appraisal has been the 2.94 acre Vast of land located in the
southerly part of the City of Maplewood which was purchased by Independent School
District No. 622 for possible assemblage with other adjoining land to allow development
of a new public school facility. The, property, now regarded as "excess land ". JS located
in s rapidly developing single family residential neighborhood end in fact,
on two sides by a new residential subdivision identified as Amber Hills that IS now in the
initial stages of development.
The subject land has only fair to average . physical features for subdivision and intensive
development with single family homes because of its sharply sloping topography and
presence of a sizable drainage easement area near the south end of the ownership.
The value of the property has been estimated by researching and analyzing six land
sales in Maplewood that have similar zoning and intended uses. Adjustments have
been made in the. direct comparison process to allow for the various factors and
considerations influencing value /price. The indicated value range for the subject is
from about X12,000 to X13,000 per acre. Aland value of approximately X12,600 /acre is
concluded to be best supported.
The estimated market value of the property, as of August 22,1994, is:
THIRTY SEVEN THOUSAND DOLLARS
($379000)
44
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Legal Descr
13 -28 -22
buyer /Seller.
• JDV Limited Partnership /James Kayser
Zo Mng: R -1, Residential
Ut ilitie s : All available
Size of Tract. 33.5 acres, excluding streets
Date o f Sale: November 1993
Sale Price: $540,000
-indicated Factor: $ 19,104 /acre
F
• l o p en land p urchased for Gently to moderately soping, most y pe
Comments l � area near the .southwest
• family homes Amber Hills). A sm811 a e . evelo meat with single C d P e uivalent sale terms, • red with a drainag easement. q
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