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Home My WebLink About1995 03-27 City Council PacketNO PRE-AGENDA MEETING AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday, March 27, 1995 Council Chambers, Municipal Building A. CALL TO ORDER Meeting No. 95 -06 B. PLEDGE OF ALLEGIANCE C. ROLL CALL • D. APPROVAL OF MINUTES 1. Minutes of Council /Manager Meeting of March 6, 1995 2. Minutes of Council /Manager Meeting of March 13, 1995 3. Minutes of Meeting 95 -05, (March 13, 1995) E. APPROVAL OF AGENDA EA. PRESENTATIONS 1. Community Design Review Board Appointment - Gordon Berggren 2. Human Relations Commission Appointments 3. 1994 Human Relations Commission Annual Report 4. Share -A -Home Program Report - Kathleen Carlson, Lutheran Social Services F. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine b the Ci y Council and will be enacted by one motion. There will be no separate discussion on these items. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Charitable Gambling License - Presentation Church 3. Disposal of Old Financial Records -- 4. Computer Upgrade G. PUBLIC HEARINGS 1. 7:00 P.M.: Cottages of Maplewood Phase III 2. 7:15 P.M.: Project 93 -02 - TH61 Frontage Road Assessment Hearin g 3. 7:30 P.M.: 2680 Upper Afton Road (Carver Elementary School) Conditional Use Permit Design Review. Screening Waiver Underground Lawn Sprinklering Variance 4. 7:45 P.M.: Open Space Site #116 (Keller Parkway, Forest Street, Brooks Court and Gervais Avenue)- Land Use Plan Change: R -1 and M -1 to OS H. AWARD OF BIDS I. UNFINISHED BUSINESS C 1. 1616 Currie Street: Nienast Code Variation Lot Division 2. Adoption of Uniform Building Code Ordinance - 2nd Reading 3. Purchase of Open Space - Site #116 J. NEW BUSINESS I. Jumpin' Jax Sign Request at Maplewood Mall - 3001 White Bear Avenue 2. Project 93 -08: Sterling Street /Schaller Drive Utility & Street Improvements Resolution For Award of Bids Ordering Preparation of Assessment Roll Ordering Assessment Roll Hearing 3. Mall Area Traffic - Project 89 -21: Soil Engineering Contract 4. 5. 6. Crack Sealing Equipment Budget Adjustment - Pressure Washer Budget Adjustment - Traffic Safety Trailer 7. Community Center Financial Report K. VISITOR PRESEN TATIONS L. COUNCIL PRESENTATIONS 1.. 2. 3. M. ADMINISTRATIVE PRESENTATIONS 1. Open Space Progress 2. 3. N. ADJOURNMENT CITY COUNCIUMANAGER WORKSHOP OF THE THE CITY OF MAPLEWQOD 5:00 p.m., Monday, March 6, 1.995 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The Council /Manager meeting of the Maplewood City Council was held in the Maplewood Room, City Hall. The meeting was called to order by Mayor Bastian at 5 :00 p.m. Be ROLL CALL T Mayor. Gary Bastian Councilmember Sherry Allenspach Councilmember Dale Carlson Councilmember Mary Koppen Councilmember George Rossbach Present Present Present (Arrived at 5:20) Present Present .Others .Present: City Manager Michael McGuire .Parks &Recreation Director Bruce Anderson Community Center Manager Tom Eastman Public Works Director Ken Haider C. APPROVAL OF AGENDA The following changes were made to the agenda 1. D - Maplewood 2020 - cancel and place on April 3 Council /Manager meeting. 2. G - Community Center Update - move to 5:00 p.m. 3. H - Other: Business - 2. Manager's Report a. Park Board Interviews b. Human Relations Commission MaGail Schiff C. Schrier Lawsuit d. New Employee Introductions e. High School Name i f. Fire Department Meetings 1 Mayor Bastian moved. that the aaenda be approved as amended. The motion was seconded by Councilperson Rossbach and approved. Ayes: All D. MAPLEWOOD 2020 This item was cancelled and rescheduled for April 3, 1995. C, COMMUNITY CENTER UPDATE Park and Recreation Direction Bruce Anderson. reviewed the status of the Community Center. There was considerable discussion includin g issues about increasing non- resident'daily fees to $ 4.00 for youth and $5.00 for adults. It was the consensus of the Council that they want to be informed before membership fees are increased, but no formal Council action is required to. increase the fees. E. WATER DEPARTMENT UPDATE Director of Public Works Ken Haider reviewed the status of the Water Department conversion from a retail to wholesale contract and stated That it was on schedule. City Manager McGuire stated that there has been a renewed interest expressed by the St. Paul Water Department to continue with a retail contract. He requested an extension of approximately. 90 days to further explore this possibility. The consensus of the Council was to pursue this option. p p Y F. REORGANIZATION UPDATE City Manager McGuire reviewed and discussed the status of the April 4, 1994 reorganization plan. H. QTHER 1. Legislative Update There was a general discussion on legislative issues and the potential impact they will have on the City. State aid was discussed and the fact that the proposed cuts will require substantial nuts in the City budget. 2. Manager's Report a. Park Commission Interviews City Manager McGuire stated that there was an opening and asked the Council when they wanted to interview candidates. It was the consensus of the Council to cancel the March 9Pre - Agenda meeting (because three members had conflicts) and interview prior to the March 13 meeting at 6:30 p.m. 2 b. Human Relations Commission Vacancies City Manager McGuire stated that there are currently two vacancies on the Human Relations Commission. One of the current members, Gail Schiff, recently purchased a house outside of the City. However, she is willin g to serve out her term on the Commission. The consensus of the Council was that she be allowed to serve out her term. C. Schvier Lawsuit City Manager McGuire reported #o the Council that Judge Campbell .had referred the matter back to the Court- appointed Commissioner who has basically ruled very favorably for the City of Maplewood. d. New Employee Introductions City Manager McGuire reported that because of the large numbers of new employees, department heads have not been able. to bring all of them in for introductions. The consensus of the Council was that all department heads be formally introduced to the Council, but that it was not necessary to bring all employees to a meeting. Other ways such as pictures of all new emplo ees in Happenings were discussed, but no specific action was taken. e. High School Name There was a general discussion about establishing a committee to determine a name for the new high school. Some School Board members were cool to the idea. Councilmembers will talk to School Board members and then discuss the course of action at a future meeting. _ f. Fire Department Meetings City Manager McGuire discussed the meeting that was held last Thursday, March 2, and stated that representatives from Woodbury and Cottage Grove municipal fire departments attended the meeting and shared their experiences. He stated it was very informational. I. FUTURE TOPICS The following items will be placed on the April 3 Council /Manager meeting agenda: 1. Maplewood 2020/Decision _ Resources 2. Community Fund 3. City Council Retreat/Workshop J. ADJOURNMENT The meeting was adjourned at 7:00 p.m. 3 CITY COUNCIUMANAGER WORKSHOP OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD 6;30 p.m., Monday,_ March 13, 1995 Maplewood Room, City Hall MINUTES A. CALL TO ORDER The City Council meeting of the Maplewood City Council was held in the Maplewood Room, City Hall for the .purpose of interviewing candidates for the vacancy on the Parks and Recreation Commission. The meeting was called to order by Mayor Bastian at 6:40 p.m. Be ROLL CALL Mayor Gary 'Bastian Councilmember Sherry Allenspach Councilperson Dale Carlson Councilperson Mary Koppen Councilperso'n George Rossbach Present Present Present Present Present Others Present: City Manager Michael McGuire Assistant City Manager Gretchen Maglich C. INTERVIEWS The following two individuals were interviewed by the City Council: 1. Mr. Rick Brandon, 1622 E. County Road C 2. Mr. Craig Brannon, 2927 Walter Street D. ADJOURNMENT The meeting was adjourned at 6:53 p.m. c MINUTES OF MAPLEWOOD CITY COUNCIL 7:00 P.M., Monday., March 13, 1995 Council Chambers, Municipal Building Meeting No. 95 -05 A. CALL TO ORDER: A regular meeting of the City Council of Maplewood, Minnesota was. I held in the Council Chambers, Municipal Building, and was called to order at 7:00 P.M. by Mayor Bastian. B. PLEDGE OF ALLEGIANCE C. ROLL CALL: Gary..W. Bastian, Mayor Present Sherry Allenspach, Councilmember Present Dale H..Carlson, Councilmember Present Marvin C. Councilmember Present George F. Rossbach, Councilmember Present. D. APPROVAL OF MINUTES: 1. Minutes of Joint Meeting: Maplewood /Oakdal Councils on February 15, 1995 Councilmember Carl moved to approve the minutes of Maplewood /Oakdal - - - rrl I 1 I I - I I. ■ Y I I�1 I Joint Meeting of February 15, 1995 as presented. Seconded by Councilmember Rossbach Ayes - all 2. Minutes of Meeting 95 -04, (February 27, 1995) Councilmember Rossbach moved to approve the minutes _ of - Meeting No. 95 -04 (February.27, corrected: Page 15, Item 2,a: Change statement to: " Councilmember Rossbach. stated the tax statements showed a marked increase due to school district referendum tax increase, and that residents with,qUestions can contact the school district." Seconded by Councilmember Allenspach Ayes - all E...APPROVAL OF AGENDA: Mayor Bastian moved to approve the Agenda as amended: 1 I ■ ��rlll/��M I �I��^ L1 Gervais Avenue L2 Pioneer Press Seconded by Councilmember Allenspach Ayes - all 1 3 -13 -95 EA...APPOINTMENTS /PRESENTATIONS 1. Park & Recreation Commi Appointment a. Manager McGuire presented the staff report. b. Councilmember Carl son moved the appointment of Rick Brandon to _fill the vacancy on the Park � & Recreation Commission. I I, I , ■.....I �_�1 lid! � ..�..�.�_II Irrl�.. . .■■II�I�T�I Seconded by Councilmember Rossbach Ayes - all F. CONSENT AGENDA: Councilmember Rossbach moved, seconc approve the Consent Agenda„ items F- r_ M.�..r.�.i..��■. 4rrlr�.rrY.. rr■..rr■�.r.r.r.w�. - __ moved to become Item J -8 1. Approval of Claims Approved the following claims: ACCOUNTS PAYABLE: $ 218,789.44 PAYROLL: ,$ ■ 114 9 981.93 $ 333 $ 270.,643.52 $ 509052.52 $ 320,696.04 $ 6549467.41 d by Councilmember Carlson: ayes ayes - all to III, II l i I ^�I I I 11 rr..r.r.l�... ■1�1 Ili■1 I� Ir.l�■ro I � F - and F 07 as recommended. I 1 111 -.II.I I I Ilr�l I�riY - ■ I.�.�1_ .■��I.r■�III.1.�� .I�I.�■I.I�..rl (Item I■.I� F -.6 ■ Checks #3932 - #4004 Dated 2 -15 -95 thru 2 -28 -95 Checks #17021 - #17142 Dated 3 -13 -95 Total Accounts Payable. Payroll Checks #46301 thru #46586 Dated 2 -24 -95 Payroll Deduction Checks #46591 thru #46608 dated 2 -24 -95 Tot Payroll GRAND TOTAL 2. Ramsey County Signal Agreement - White Bear Avenue Approved an agreement with Ramsey County for a traffi signal to be located on White Bear Avenue at the new Maplewood Retail Addition driveway. The developer will design and construct this signal at its cost. At completion, the City and County will divide maintenance responsibilities as they do on other signals. 3. Change of Gambling Manager: Pioneer Booster Club at Maplewood Bowl: Linda Lawrence Approved Linda E. Lawrence as the new gambling manager for the Pioneer Booster Club, Inc. 2 3 -13 -95 4. Oakdale Utility Service Resolution Approved the following Resolution: 94 -03 -28 APPROVING'THE SERVICING OF LAND OWNED BY NORTHERN STATES POWER AT THEIR PROPERTY IN MAPLEWOOD WITH WATER AND SEWER SERVICE AND THAT BILLING FOR SUCH SERVICE BE HANDLED BY THE CITY OF OAKDALE WHEREAS, Northern States Power Company has land located in the City of Maplewood, whi ch cannot be served by the Ci ty wi th water and sewer servi ce; and WHEREAS, the City of Oakdale has water and sewer mains abutting the Northern States Power property, and is able to serve the property with water and sewer, and WHEREAS , i t woul d be i n the best interests of all parties concerned, that the City of Oakdale be allowed to provide such water Service. NOW, THEREFORE, BE IT RESOLVED _by _the - C - -ty- Coue -1- of- Maplewood--t fiat--i t authorizes the City of Oakdale to service the land owned by Northern States Power Company at Century Avenue north of the Chicago Northwestern Railroad tracks in Maplewood, with water and sewer service, and that the billing for such service be handled by the City of Oakdale. 5. Street Vacation Revision and Final Plat - Bittersweet Estates Adopted the following Resolution changing the vacation resolution originally adopted by the City on July 25, 1994: 95 - 03 - 29 REVISED STREET VACATION RESOLUTION WHEREAS, Bruce Mogren, representing Bittersweet Associates, applied for the vacation of the following described street: That part of the Demont Avenue right -of -way between the west right- of-way of Bittersweet Lane and an extension of the east right -of -way line of Fl andrau Street, reserving an easement over that part lying westerly of the northerly extension of the west line of Outlot A of SEASONS PARK ADDITION TO MAPLEWOOD for public trail and public utility use. WHEREAS, the history of this vacation is as follows: 1. The Planning Commission recommended that the City Council approve this vacation on July 5, 1994. 2. The City Council held a public hearing on July 25, 1994. City staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The Council gave everyone at the hearing a. chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Planning Commission. 3 3 -13 -95 3 . On March 13 s . 1995 the City Council reconsidered this Resolution to change the legal description in the resolution. WHEREAS, after the City approves this vacation, public interest in the property will go to the following abutting properties: Lot 16, Block 4 of the Crestmoor Addition; Lot 1, Block 2 and Outl of A of the Seasons Park Addition, and Lot 2 of E. G Roger's Garden Lots. NOW, THEREFORE, BE IT RESOLVED that the City Council approves the above described vacation for the following reasons: 1. It i s i n the publ i c i nterest , 2. The City has no plans to build a street on this easement. 3. The adjacent properties have street access. This vacation is subject to Maplewood keeping an easement over that part lying westerly of the northerly extension of the west line of Outlot A of SEASONS PARK ADDITION TO MAPLEWOOD for public trail and public utility use. The developer recording this resolution with the final plat The City shall not release this resolution until the City approves the final plat. Approved the Bittersweet Estates final plat, subject to the following conditions: a. The County recording the wetland easements required by the City. The wording of these documents shall be subject to staff approval b. The staff shall. not release the plat for recording until the developer submits the final copies of the wetland easements to the staff for review before taking them to the County with the plat. 6. Adoption of Uniform Building Code and Fee Schedule MOVED TO BECOME ITEM J -8 7. Acceptance of $1,000.Donation to Nature Center Accepted with thanks a donation of $1,000 from Rose E. Hendrickson, to be utilized for a. Capital Improvement Project at the Maplewood Nature Center. The $1,000 is to be credited to Nature Budget Account 403 - 814 - 316 -4720. G. PUBLIC HEARINGS 1. 7:00 P.M.: 297 South Century Avenue (Ramsey County Correctional Facility) a. Mayor Bastian convened the meeting for a public hearing regarding a request by Ramsey County for a Conditional Use Permit, design approval and a screening waiver for their proposed addition to the Correctional Facility. b. Manager McGuire presented the staff report. c. Associate Planner Tom Ekstrand presented the specifics of the report. d. Commissioner Milo Thompson presented the Planning Commission report. 4 3 -13 -95 e. Boardmember Marie Robinson presented the Community Design Review Board report. fe Mayor. Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Joan Fabian, Ramsey County Corrections Harley Nelson, Building Supervisor Superintendent at the Workhouse Michael Cox, Wold Architects g. Mayor Bastian closed the public hearing. Conditional Use Permit .h Councilmember Rossbach introduced the following Resolution and moved its adoption: 95 -03 -30 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, the Ramsey County Community Corrections Department applied for a conditional use permit to add onto the Ramsey County Correctional Faci l ity. WHEREAS, this permit applies to 297 South Century Avenue. The legal description is: EX PART SWLY OF NEW AFTON ROAD; N 112 OF NE 1/4 & EX CRESTVIEW; PART NE OF AFTON RD OF SW 1/4 OF NE 114 & SE 1/4 OF NE 1/4 & NE 1/4 OF SE 1/4 (SUBJ TO RDS & PIPE LINE ESMT) IN SEC 12 TN 28 RN 22 WHEREAS, the history of this conditional use permit is as follows: 1. On February 21, 1995, the Planning Commission recommended that the City Council approve this permit, 2. The City Council held a public hearing on March 13, 1995. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above - described conditional use permit, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 5 3 -13 -95 4. The use would not involve any activity, process, materials, equipment or.methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run- off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and .services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The City Council may waive any of the above requirements for a public building or utility structure, provided the Council shall first make a determination that the balancing of public interest between government units of the State would be best served by such waiver. . Approval is subject to the following conditions. 1. All construction shall follow the site plan approved. by the City. The Director of Community Development may approve minor changes. 2. The County shall inform the City of the following: a) If the percentage of felons increases above 29% of the inmates or if the percentage of gross misdemeanors increases above 33% of the inmates. b) Of any applications for a license for the facility that increase the maximum number of inmates above 293. c) If the daily population exceeds the County's license for more than 21 (twenty -one) consecutive days. If ..condition 2.a or 2.c occurs, the City Council may reconsider the conditional use permit. The City must approve any increase in the facility inmate population license becomes effective. 3. The City Council shall review this permit in one year. 6 3 -13 -95 4 . The County Corrections Department shall file an annual report with the City Manager breaking down the average annual population (i.e., misdemeanor, gross misdemeanor, felony). in the ® annual average population. 5. At the present time the farm operation is not posing a threat to the health, safety or welfare of the surrounding land uses, but shall be considered in future hearings on this matter if it changes. 6. The proposed construction must be substantially started within one year of Council approval or the permit shall become null and void. The Council may extend this deadline for one year. Seconded by Councilmember Allenspach Design Review i, Councilmember Rossbach moved to approve the design ,._pl 49 1995, for the .expansion of the Ramsey County 'CorrE - - - h Century Avenue, subject to the findin or ev County doing the following: Ayes all s stamped January Tonal Facility at uired by the Code 1) Repeat this review in two years if the City has not issued a building permit for this project. 2) Submit a revised landscape plan for staff approval showing additional trees east of the parking lot before getting a building permit. 3) If any required work is not done, the City may allow temporary occupancy if: a) The City determines that the work is not essential to the public health, safety or welfare. b) The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c) The City receives an agreement that will allow the City to complete any unfinished work. 4) All work shall follow the approved plans. The Director of Community Development may approve minor changes. Seconded by Councilmember Allenspach Ayes - all Screening Waiver j. Councilmember Rossbach moved, to approve waiver of the screenii requirement for the rooftoD mechanical equipment on the addi ti ( because: 1) It would not improve the building's appearance or affect property values. 2) The building is a long distance from Century Avenue and the nearest homes. 3. The City waived the screening requirement for the roof- equipment installed on top of the 1993 additions. The County shall paint the roof equipment to match the building (code requirement). Seconded by Councilmember Allenspach Ayes - all 7 3- 13 -9F, 2. 7:20 P-M.: 1616 Currie Street: Nienast a. Mayor Bastian convened the meeting for a public hearing regarding a request from Shannon Nienast to divide the property at 1616 Currie Street into two lots.. b. Manager McGuire presented the staff report. c. Associate Planner Ekstrand presented the specifics of the report. d. Commissioner Thompson presented the Planning Commission report. e. City Attorney Kelly explained the procedure for public hearings. f. Mayor Bastian opened the public hearing, calling for proponents or opponents. The following persons were heard: Shannon Nienast,.1616 Currie Street, the applicant Steve Ehlert, 1623 Currie Street Mark Goulding, 1629 Currie Street Ray Horwath, 1540 McKnight g. Mayor Bastian closed the public hearing. h. Mayor Bastian moved to.table this item for two weeks with staff to i nvesti ate. o ti ons regarding the cash co necti on char a for 1616 Currie Seconded by Councilmember Rossbach Ayes all H. AWARD OF BIDS 1. Community Center Trail: Project 95 -01 a. Manager McGuire presented the staff report. b. Assistant City Manager Maglich presented the specifics of the report. c. Councilmember Rossbach introduced the following Resolution and moved its adoption: 95 -03 -31 AWARD OF BID - COMMUNITY CENTER TRAIL, PROJECT 95 -01 BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Thor Construction Company in the amount of $120,403.91 is the lowest responsible bid for the construction of Bituminous Trail, Gazebo, and Lighting Improvements, City Project 95 -01, Federal Aid Project SP 138-080 - 01, and. the Mayor and Clerk are hereby authorized and directed to recommend to the Commissioner of Transportation to enter into a contract with said bidder. The Finance Director is hereby authorized to make the financial transfers necessary to implement the City's portion of the financing plan for the project. Seconded by Councilmember Carlson Ayes - all 8 3 -13 -95 I. UNFINISHED BUSINESS 1.. Organi Collection Time Line a. Manager McGuire presented the staff report. b. Assistant Manager Maglich presented the specifics of the report. c. Mayor Bastian a sked if anyone wished to speak before the Council regarding this matter. The following was heard: Kathy Juenemann, 721 Mt. Vernon d. Councilmember Carl son moved to adopt the organi zed col l ecti on time l i nE ■r rrr�i ■ i■r irn�.rr i i■r� rrrnr ■�irrrrr■r. ■■Ir as presented i n. the staff report dated March 3 , 1995 with the ca�pabi 1 i t� to amend it.1ater if condi al low. .Seconded by Councilmember Koppen Ayes - all 1 J. NEW BUSINESS 1. Keller Maintenance'Project a. Manager McGuire presented the staff report. b. Director of Public Works. Haider presented the specifi of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. The following were heard: Bi11,Knutson, 2424 Keller Parkway Ron Brown. 2776 Keller Parkway Diane (and Chris) Johnson, 2456 Keller Parkway Steve Laumer, 2764 Keller Parkway Ed Berglund, 2800 Keller Parkway Rick Staufer, 2756 Keller Parkway Carol Carter., Kohlman Lane Chris Cardinal, 2755 Lakeside Court, Little Canada Kathy Juenemann, 721 Mt. Vernon Michelle Gran, 2634 Keller Parkway d. Councilmember Koppen moved to transmit to Ramsey County a_proposed agreement for the Keller Parkway maintenance proj e ect, rggues the County to make 12 -foot dri l anes • 3 ' ra vel shoulders• reconstruction of the and a stop sign-by Soon Lake • and minimal reta ining w a l l s . Seconded by Councilmember Carlson Ayes - all 9 3 -13 -95 2. Contract for Banking Services a. Manager McGuire presented the staff report. b. Director of Finance Faust presented the specifics of the report. c. Mayor Bastian asked if anyone wished to speak before the Council regarding this matter. No one appeared. d. Councilmember Carlson i ntroduced. the. following.. Resolution and moved i �_I�..I. ..I�.. adoption: 95 -03 -32 RESOLUTION DESIGNATING BANKING SERVICES BE IT RESOLVED, that Norwest Bank is hereby designated as depository for demand deposits of the City of Maplewood, and BE IT FURTHER RESOLVED, that an agreement is hereby approved with Norwest Bank for checking account services based upon the terms in their proposal, and .BE IT FURTHER RESOLVED, tha funds deposited in said bank may be withdrawn by check when signed by the signature, or by the facsimile signature, of the Mayor, City Manager and Finance Director, or Accountant, and BE IT FURTHER RESOLVED, that funds in said bank may be wire transferred at the request of the Finance Di rector , Assistant Finance Director, or Accountant, and BE IT FURTHER RESOLVED, that deposi in said bank shall not exceed the amount of F.D.I.C. insurance covering such deposits unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that this depository designation shall be effective June 1, 1995 and continue to be effective until a new depository is designated. Seconded by Councilmember Koppen Ayes - Mayor Bastian, Carlson, Koppen Nays - Counci1members Rossbach Councilmembers Allenspach, 3. Conway Avenue Street Lights a. Manager McGuire presented the staff report. b. Councilmember Carlson moved to approve entering into an agreement with NSP to repl the wiring and fixtures for the street l i hts on Conwa Avenue between McKnight Road and TH120, and that the $79,616.25 of work be funded by the Street Construction State Aid Fund. 1.i� Seconded by Councilmember Allenspach Ayes - all 10 3 -13 -95 4 Open S pace Site #108 a. Manager McGuire presented the staff report. b. Assistant Manager Maglich presented the specifics of the report. C. Mayor Bastian asked if anyone wished to speak before the Council .regarding this matter. No one appeared. d. Councilmember Carlson ,moved to refer this item, to the Planning and Park & Recreation Commissions for their review. Seconded by Councilmember Koppen Ayes - all 5. Release of Retainage: Doody Mechanical, Inc. a. Manager McGuire presented the staff report. b. Assistant Manager Maglich presented the specifics of the report. c.. Councilmember Rossbach introduced the following Resolution and ,moved its adoption: 95 -03 -33 RESOLUTION FOR THE RETURN OF RETAINAGE FOR A COMMUNITY CENTER PROJECT CONTRACT FOR MECHANICAL CONSTRUCTION WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the construction of a City -owned community center, Community Center Project, and has let a contract with Doody Mechanical, Inc. for mechanical construction; and 'WHEREAS, the City is holding 5% of the $2,145,024.33 contract amount ($107,251.22) as retainage and WHEREAS, the Architect and Construction Manager evaluated the construction and acknowledged substantial completion.on September 23 1994 and completion of the contracted work as of February 20, 1995 with the exception of the ozone system in the swimming pools. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the Mayor and City Clerk are hereby authorized and directed to release the retai nage in the amount of $97,251.22 to Doody Mechani cal , Inc. and retain $10,000 until such time that the ozone system in the swimming pools is fully operational. Seconded by Councilmember Carlson Ayes - all 11 3 -13 -95 6. Purchase of New Telephone System a. Manager McGuire presented the staff report. b. Counci 1 member Koppen moved . to authorize staff to_ purchase he new Executone telephone and voice mail systems for a. total price of $101,615. The purchase would be funded by the 1994 and 1995 Contingency accounts. Seconded by Councilmember Carlson Ayes - all 7. Extension of the Trust for Public Land Contract a. Manager McGuire presented the staff report. b. Assistant Manager Maglich presented the specifics of the report. c. Counci I member Carlson moved to amend the., contract. with the Trust For Public Land extending it until March .1996 and-changing the address for TPL. Seconded by Councilmember Koppen Ayes - all 8. Adoption of Uniform Building Code and Fee Schedule (Moved from Consent Agenda) a. Councilmember Rossbach questioned the amount of the increases. b Manager McGuire stated the State permits Cities to charge lesser fees for residential property and presented the staff recommendation. c. Councilmember Carlson moved first reading of an ordinance to adopt the Uniform Building code with the exce t.i on that Tan rev.i ew fees related t a artments and their accessor structures shall be 5o% of .the bui di n . germ it fee and al 1 others . wi 1.1 be 65 of the bui l di n ermit fee. The total buildn ermit f (exclud any surcharges shall be .$50 for residential decks and above - . round pools and $75.for residential in ground pool s Seconded by Councilmember Koppen Ayes - al.l K. VISITOR PRESENTATIONS 1. Greg Juenemann, 721 Mt. Vernon a. Mr. Juenemann commented on Open Space Site #108 and urged the Council to go out an take a look at the site. b. Mr. Juenemann commended the work done for the City by Peg Koehring of the Trust for Public Land. 12 3 -13 -95 L.. COUNCIL PRESENTATIONS 1. Gerva i s Avenue .a. Councilmember Carlson commented on the.fact that there is a washout on Gerva i s Avenue. b. Councilmember Rossbach inquired about the status of discussions held last year regarding paving Gervais.. 2. Pioneer Press a. Councilmember Rossbach commented the City should .consult with the .Pioneer Press regarding their coverage of Maplewood events as if it were a part of Washington County rather than a suburb of St. Paul. b. Counci 1 member Rossbach moved to direct staff to .write. a letter to the Pioneer Press regarding their coverage Seconded by Councilmember Carlson Ayes - all M. ADMINISTRATIVE PRESENTATIONS 1. open Space Progress COVERED PREVIOUSLY N. ADJOURNMENT 9 :59 P.M. Lucille E. Aurelius City Clerk 13 3 -13 -95 ter. MEMORANDUM Action by Council: Endorse TO: City Manager Mo dif i ed.... . - , FROM: Thomas Ekstrand, Associate Planner Rejecte SUBJECT: Community Design Review Board Interviews Date DATE: March 9, 1995 INTRODUCTION There is one applicant for the vacancy on the Review Board. The applicant is Gordon Berggren. Refer to the enclosed application. The vacancy is for the remainder of a two -year term ending December 1, 1996. p: com- dvpticdrbint. sav Attachment: Application from Gordon Berggren (; ttv Of Maplew CnY OF MAPLEWOOD BOARDS AND COMMISSIONS APPUCM'T NPORMATION DATA: �� ' 4:5 NAME C &Ar+�,V *m.+"~ PHONE: (H) �1� ��` (W) SIP MDB "S,i t'& �. Haw tang have you lived to the City of Maplewood? x. Does your "loyment require trevel or bring scary Gym the =mazunity which would mnke regvlu attendance at meetings dift-ult7 Yes No 3. On which Board or Commission stye you ir►mvatEd in serving? X Comtnunity Design Review Board Park & Ra�.rcAtlon Commis3ion Haudng do Redev�lapmr�s Authority Pl�u:utir�g Comt�sion P. Oc? Hunua tiotu C�amm ciori Police Civil t a e C� a an e____" 4. Do you hour any txdf& nms of interr.,st witlutk thIs BoUd'r or Cssiott'r scope of respontibiliti�t2 NC! I �4atee. oF- r�.spo•.z% bit v`a►��a.,. S. List other organizations or Nubs in the Catamunity in which you have baen or use an active parddpant: �i �.. � 33 i t Ole o►�,,,� � s.�•.s�s.�.. �.t� +.r'i �4GA� s 1�9 � +�ic1t+�.��+� �ow+► � s��^w wit wt-S$ %% pair Iu.r -w w (swC-et�- TOW V%,h,odJ� ��1� LtA�tr . �►o�r►v^�. �'�,w�. d. Why would you to tme tm this Bond or Comma :iion7 4( eAVNAi r•vX A � (� vow 4 • ADDITIONAL COMMENTS: �✓ +'�`�►� a �,�c"h:b'tt'� . M+� Y-�i,�a•�s��o�� i � 6v�o►i/M� c ��a� al � 2� cr p� � +� mbVnn\bow& FEB 17 '95 10 =42 612 770 4506 PAGE-002 Community Design Review Board -7- Minutes of 03 -14 -95 VIII. BOARD PRESEN I ATi"�Orhi A. Marc 5 City Council Meeting: Boar 'nson reported. B. Interview for Community. Design Review Board Vacancy The Board interviewed the applicant, Gordon Berggren. The Board then discussed the qualifications of the. applicant. Boardmember Anitzberger moved the Community Design Review Board recommend the City Council appoint Gordon Berggren to the Community Design Review Board to fill the present vacancy. Boardmember Robinson seconded. Ayes -all IX. STAFFS NTATIONS - iiiiiiiiii0000g A. Board Member Repre tive for Mar ity Council Meeting: Boardmember Erickson X. ADJOURNMENT The meetin urned at 9:15 p.m. AGENDA NO. E4 "? AGENDA REPORT TO: City Manager FROM: Sherrie' e, Human Resource Director Action by C curie 1l :1 Endorsed ej eeted.,..�.....� -- Date RE: HUMAN RELATIONS COMMISSION APPOINTMENT DATE: March 17, 1995 INTRODUCTION At their meeting on March 7, the Human Relations Commission voted to recommend the appointments of Linda Wainio and Regina Laroche - Theune to fill the two existing vacancies created by the resignations of Pat Williams, whose term expired 12/31/94, and Karla Sand, whose term expires 12/31/95. Ms. Wainio and Ms. Laroche - Theune will be at the Council meeting on March 27 to answer any questions. I have attached a copy of their applications for your review. RECOMMENDATION It is recommended that Ms. Wainio and Ms. Laroche - Theune be appointed to fill the two existing vacancies, with terms which will expire 12/31/97 and 12/31/95, consecutively, on the Human Relations Commission. tmc Attachments CITY OF MAPLEWOOD BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM NAME Linda Wainio E cp P, Ir N r, U FEB 2 41995 E ji 11 __A!�)j PHONE NO. 777 - 9 - 4 53 ADDRESS 1745 Howard St No.. Maplew __ ZIP _ 55109 4. 1) How long have you lived in the City of Maplewood? since October, 1985_ 2) Does your employment require travel or being away from the community which would make regular attendance at meetings difficult? Yes No 3) On which Board or Commission are you interested in serving? (please check) • Community Design Review Board Park &Recreation Commission Housing &Redevelopment Authority Planning Commission Human Relations Commission Police Civil Service Commission 4) Do you have any sl2eci areas of interest within this Board's or Commission's scope of responsibilities? Supporting local schools in diversity efforts, including: promoting multi - cultural and gender -fair curriculum and materials, reviewing materials for sensitivity to cultural and gender issues. Equal re- creational opportunities for males and females throughout the community. Research and writin on human relations i sues. 5) List other organizations or clubs in the Community in which you have been or are an active participant: Current: Joint Integration Advisory Council - St. Paul Schools and District 622 (parent representative), Elementary Social Studies. Committee - District 622 (parent representative), High Potential Parents Group- District 622 South East Metro Sharks' Club (masters fitness and competitive swimming) Past: Multi- Cultural and Gender - Fair /Disability 6) Why would you like to serve on this Board or Commission? Awareness Committee, Dist . 622 Serving on this Commission would help me learn more about the human relations issues, conflicts and strengths in this community. Work with the Commission would provide an opportunity to share the knowledge I've gained and to continue my commitment to multi - cultural sensitivity and gender - fairness. ADDITIONAL COMMENTS: Personal Data: B. A. Degree Sociology 'from flamline University, Assurance of Mastery Teacher in Grade One at L. C. Webster School, parent of students in grades 3 and (,. CITY OF MAPLEWOOD NAME ADDRESS BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM RIRGWXJ�w PHONE NO. Work: ~? Home: DATE � 1) How long have you lived in the City of Maplewood? 2) Does your employment require travel or being away from the community which would make regular attendance at meetings difficult? Yes No 3) On which Board or Commission are you interested in serving? (please check) Community Design Review Board Housing &Redevelopment Authority Human Relations Commission Park & Recreation Commission Planning Commission Police Civil Service Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? ourn -- Vo.r�C �`��Si��+c� th �6' 6VV� �r� } -� �"j�r'c�►.. (:� AkAX6 C�AM'WuLt�ln� � �h�C�' �� 1`✓�l�lc5 � � C�r°�- �,rU�ra��5 �i�ii�l'd��3 A0 c. vim►- H�v�cssn .04 5) List other organizations or clubs in the Community in which you have been or are an active participant: .M Yee, dove. t; T AA,,, I.v,,. w�l. -Q>v- bar " C �� '� C.�ts.Y'v�eu�.� .. Z vN v" '' ' C.. -*4NC& U- 151 6) Why would you like to serve on this Board or Commission? � C�w� c,� 1��c�wn Ampxi&xy\ �evvu�r� �Ho '' �s �. vvr�� -r o'� �,n►��tevi � .71: �Y,� ��ev�6� 1 �r- in t�Zlu� AV42-000 � At> e+�9�n� �x�S CL � ►YN bA � k " ,51 �` 1, �' Gees��b�1�1� , tk , c.Ajes , - i1na� �bbv� CO�no�u�a2 �o c.c. 6NVt>% c � \-Qv.:k& ce... car � 4 v5e-00 �c:�:b °� t rt�Yc�r , 1v��o� , ADDITIONAL COMMENTS: �� my � `�' *ACjL*_ c9:� ob At� wD+e-,&)oc�- w�{, °�nw�wr�� _ WM�v�, scx,,ne - F'� � v'�� THE INFORMATION CONTAINED IN THIS APPLICATION SHALL BE CLASSIFIED AS PUBLIC. 2/95 AGENDA NO E - 3 AGENDA REPORT TO: FROM: RE: DATE: City Mana er Sherrie e, Human Resource Director ,lotion by council.: Endorse Modified.. ..... Rej ected.....� Date HUMAN RELATIONS COMMISSION ANNUAL REPORT March 17, 1995 INTRODUCTION Attached is the 1994 Human Relations Commission Annual Report for your information and review. Marie Koehler, Chair, will be present at the March 27 Council meeting to answer any questions. RECOMMENDATION Approval of the 1994 Human Relations Commission Annual Report. tmc Attachment MEMORANDUM DATE: TO: FROM: RE: March 20, 1995 Mayor Gary Bastian City Council City Manager Marie Koehler, Chair Human Relations Commission 1994 ANNUAL REPORT The Maplewood Human Relations Commission respectfully submits its 1994 Annual Report pursuant to Article IV, Sec. 2 -75 of the City Ordinance. During 1994, the Commission continued its mission of improving the human relations climate of our community. The activities and accomplishments of the Commission are outlined in this report, as well as its goals and objectives for 19.95. We look forward to expanding our activities in 1995 and to maintaining relationships with a.11.1 Maplewood City officials and departments for the benefit of our residents. CITY O F .... . �. �� MAPI EWOOD 1830 E. COUNTY ROAD B MAPLEWOOD, MINNESOTA 55109 March 20, 1995 To The Citizens of Maplewood: It is my pleasure to submit to you, the citizens of Maplewood, the 1994 Maplewood Human Relations Commission's Annual Report. The terms "diversity," "hate crimes," "bias and prejudice, human rights," etc. can aro some interesting reactions. Many individuals shy away from these issues or live in a vacuum, assuming that an act of bias or hate "couldn't happen in my community." As in most situations, ignoring these issues or pretending -they do not exist, do not make them disappear. It, is sadly recognized among all Maplewood Human Relations Commission. members, that many individuals residing in this commu nity are not even aware that this Commission exists. We also know that other community members are aware of the Commission by .name only; they do not realize our function and purpose. Thus, I invite you to read this report so that you can :gain a better understanding of our function and to learn more about human relations in general. I encourage you to attend one of our monthly meetings so that you can experience first hand, what we actually do. Finally, I challenge you to get more involved in the area of human rights, as it impacts our community. I particularly challenge religious, educational, fraternal and business - organizations to work with us in a collaborative vein, to make this a community in which we all can be proud to work and /or reside. Sincerely, Marie Koehler, Chairperson MHRC Equal Opportunity Employer LISTING OF RESOURCES FOR VICTIMS OF ACTS OF BIAS OR HATE CRIMES ST PAUL RAMSEY MEDICAL CENTER 221 -3456 MENTAL HEALTH CLINIC 298 --4737 CRISIS HOTLINE 347 -3161 (FOR USE IN TIMES OF DESPERATION. OR WHEN OTHER FACILITIES ARE CLOSED) PUBLIC DEFENDER 298 -5797 NEIGHBORHOOD JUSTICE CENTER 222 -4703 MAPLEWOOD CITY HALL TTY 770.4500 MAPLEWOOD HUMAN RELATIONS COMMISSION 770 -4524 MAPLEWOOD POLICE DEPARTMENT 770 -4531 MINNESOTA DEPARTMENT OF HUMAN RIGHTS 296 -5663 MINNESOTA RELAY SERVICE* 297 -5353 If YOU ARE HEARING OR SPEECH IMPAIRED OR NEED TO CONTACT SOMEONE WHO IS: DIAL 297 -5353 (TWIN CITIES), OR 1- 800 - 627 -3529 (GREATER MINNESOTA). GIVE THE COMMUNICATIONS ASSISTANT (CA) YOUR AREA CODE AND NUMBER AND THE AREA CODE AND TELEPHONE NUMBER OF THE PERSON- YOU ARE CALLING. THECA WILL STAY ON THE LINE TO TYPE VOICE COMMUNICATION USING A TTY. TABLE OF CONTENTS POLICY AND ORGANIZATION ........ ............................... 1 COMMISSION ROSTER/ATTENDANCE RECORD . . . . . . . . . . . . . . . . . . . . . . . 2 1994 CALENDAR OF ACTIVITIES AND ACCOMPLISHMENTS .............. 3 1995 GOALS AND OBJECTIVES ........... ........... 5 1995 CALENDAR OF EVENTS ...................... .... 6 APPENDICES SAMPLE LETTER OF RESPONSE TO BIAS /HATE CRIME .............. ............................... A STATE OF DIVERSITY -- POLICY GOALS FOR THE 1990'S ................. ............................... B A MULTICULTURAL WORLD DEFINITIONS .................... ............................... C _ IT'S THE'PERSON FIRST'- -THEN THE DISABILITY ...................... D CONFRONTING ISSUES OF PREJUDICE .............................. E POLICY AND ORGANIZATION The MAPLEWOOD HUMAN RELATIONS' COMMISSION was created b Cit Ordinance No. 239 on April 18, 19684 It is the polic of the Commission to fulfill its �char as a partner with the State Department of Human Ri in. securin � for all citizens e opportu it in housin , g , emplo n ..public accommodations public s and education; and to work consist to improve the human relations climate of the communit There are seven members on the Commission appointed for three- ear terms b the Cit Council upon recommendation of the Commission. Meetin are held monthl ( except Jul and Au at 7:00 p.m. on the first Tuesda of the month at Ma plewood �Cit Hall. All meetin are open to the public. It shall .be the dut of the Commission to implement its policies. Such implementation ma be"accomplished b makin reports and/or recommendations I mendations to the Cit Mana and/or m the Cit Council, and b en in public relations and educational pro as it deems neces to accomplish established polic Additional copies of this report are available at the Maplewood Cit Hall upon re Contact the Commission - Chairperson throu the Cit Mana Office ( 770-4524 ) concernin an matters relatin to the Commission. 1 HUMAN RELATIONS COMMISSION ROSTER AND ATTENDANCE Carol Cude, Secretary Gordon Heininger, Vice Chair Marie Koehler, Chair Karla Sand Gail Schiff Shelly Strauss Pat Williamson Sherrie Le (ex officio) Human Resource Director Michael McGuire (ex officio) City Manager Appointment End of Date Term. 11 -93 12 -94 1 -93 12 -95 1 -94 1 -93 3 -94 7 -93 1 -92 12 -96 12 -95 12 -96 12 -94 12 -94 No., Meetings Attended 8/10 10/10 8/10 . 8/10 6/7 8/10 9/10 2 1994. CALENDAR OF ACTIVITIES AND ACCOMPLISHMENTS JANUARY Dr. Martin Luther King, Jr.'s birthday. _ Jim Garret resigned as a member of the MHRC. Dave Greenman from Hennepin County, spoke to MHRC members about a police internship program designed to assist low income people and people of color interested in working in the law enforcement field. Began initial update of MHRC Annual Report. League of Minnesota Human.Rights Commission held a p ress conference. FEBRUARY Updated resource list for victims of acts of bias or hate crimes. Presented the MHRC Human Rights Award to Sunshine Nursery School. Advertised MHRC vacancy. Marie Koehler was re- appointed to serve another MHRC term. Continued to update MHRC Annual Report. MHRC members attended the League of. Minnesota Human Rights Commission meeting where a presentation was. made by Andrew Favorite. He spoke about the Native American Treaty Rights. MARCH MHRC elections: Marie Koehler elected as MHRC Chairperson., Gordon Heininger elected as . Vice Chair, and Carol Cude elected as Secretary. MHRC Annual Report finalized. interviewed three applicants to fill vacancy on the MHRC, recommended Gail Schiff s appointment. Mined Blood Theater presented "Eastern Parade: The Asian- African Experience'' at North High School. MHRC members attended a workshop sponsored b The League of Y g Minnesota Human Rights Commissions entitled: "Mobilizing The 'Community To Counter And Prevent Hate Crimes Through Creation Of A Statewide Network." APRIL MHRC members presented to the White Bear Lake Human Relations Commission. Annual Report submitted to the City Council. Gail Schiff begins her term on the MHRC. Group Norms established for MHRC meetings. MHRC member presented to the Lake Elmo Human Relations Commission. MAY Sent copies of the 1.993 MHRC Annual Report to businesses in Ma lewood. Sent copies of discrimination posters to local businesses, schools and religious organizations. Participated in the Maplewood City Hall Open House: - Set -up a display with informational materials Sponsored the Bridge Bunch Puppets 3 1994 CALENDAR OF ACTIVITIES AND ACCOMPLISHMENTS (cont.) JUNE * MHRC member presented to the North St. Paul Human Relations Commission. JULY * MHRC member attended the League of Minnesota Human Rights Commission meeting in New Ulm. * No MHRC meeting. AUGUST pp p * Letter of support sent to Maplewood residents who were victims of racial bias and prejudice. No MHRC meeting. SEPTEMBER * MHRC members developed their annual workplan. * MHRC members attended The League of Minnesota Human Rights Commission's 23rd annual conference on "Human Rights in Action." * Developed Diversity Awareness Award and Diversity Awareness Poster p Y Contest materials. OCTOBER * MHRC members updated resource listings of educational, religious and fraternal organizations in Maplewood. * Mailed out the Diversity Awareness Award and Diversity Awareness Poster Contest materials to all of the schools in Maplewood. Follow -u p calls were made to Maplewood schools regarding the Diversity Awareness Award and Poster Contest. * Met with the Mayor and City Council members to inform them of our annual workplan and to discuss topics of mutual concern. * MHRC members investigated a housing discrimination complaint. * Co- hosted with the city of Maplewood, the League of Minnesota Human Rights Commission's monthly meeting. Several MHRC members attended this meeting. NOVEMBER * Advertised to fill MHRC board vacancies. * Continued investigation of the housing discrimination complaint. * MHRC member attended a 30 hour Mediation training sponsored by the League of Minnesota Human Rights Commission. Drafted a standard letter to be sent to victims of bras and hate crimes. DECEMBER * Ken Collins, Chief of Police for the City of Maplewood, met with MHRC members to discuss appropriate ro riate strategies for responding to hate crimes. An agreement was made that the Police Department would work collaboratively with the MHRC on these matters. Letter to be sent to victims of bias and hate crimes was revised and finalized. * Pat Williamson and Shelly Strauss resigned as members of the MHRC. 4 1995 GOALS AND OBJECTIVES Establish a partnershi with local businesses educational, ' p ational, religious and /or fraternal organizations regarding human ri hts. g Sponsor and promote sensitive awareness activities for residents sensitivity a esidents of Maplewood which will address an areas of human rights. hts. g Offer no fault grievance mediation services to residents of Maplewood. Invite and encourage local schools to artici ate in the annu I Diversity p p a Awareness Award and the Diversity Awareness Poster Contest sponsored by the MHRC. Develop a working relationship with one or more of the Human Relations Commissions in the area. Attend various. worksho s and educational/informational activiti p es related to diversity and human rights. Collaborate with the Department of Human Rights on .projects of mutual concern. Advise the Mayor, City Council and the City p of Maplewood on human relation issues. 5 1995 CALENDAR OF EVENTS JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER DR. MARTIN LUTHER KING, JR.'S BIRTHDAY BLACK HISTORY MONTH JUDGE DIVERSITY AWARENESS CURRICULUMS & DIVERSITY AWARENESS POSTERS WOMEN OF COLOR RECOGNITION DAY INTERNATIONAL WOMEN'S DAY WOMEN'S HISTORY MONTH AWARD WINNER OF THE DIVERSITY AWARENESS CURRICULUM 1968 - CIVIL RIGHTS ACT SIGNED 1968 - MINNESOTA HUMAN RIGHTS. COMMISSION CREATED AWARD WINNERS AND PARTICIPANTS OF - DIVERSITY AWARENESS POSTER CONTEST Q N CO DE MAYO DAY AMERICAN INDIAN MONTH CITY OPEN HOUSE DIVERSITY AWARD PREPARATION RACE UNITY DAY HUMAN -RIGHTS AWARD PRESENTATION INDEPENDENCE DAY (NO HUMAN RELATIONS COMMISSION MEETING) WOMEN'S EQUALITY DAY (NO HUMAN RELATIONS COMMISSION MEETING) WORLD PEACE DAY ANNUAL MEETING (THE LEAGUE OF MINNESOTA HUMAN RIGHTS COMMISSIONS) DEVELOP ANNUAL WORK PLAN DISABILITY AWARENESS MONTH AMERICAN HERITAGE DAY ELECTION DAY INTERNATIONAL HUMAN RIGHTS DAY s APPENDICES This. is. a copy of the letter that was sent to victims of hate crimes that occurred in 1 994. MAPLEWOOD HUMAN RELATIONS COMMISSION August 18, 1994 I Dear Resident of Maplewood: It has come to the attention of the Maplewood Human Relations Commission that you have been a victim of a crime. We understand from authorities that the motivation for this act may have been racial bias and prejudice. The members of the Commission express regret that this has happened. Enclosed is a brochure outlining what your rights are in this case and what organizations you may want to contact -for help and support. In addition, if you would like to talk with a .member of the Commission, please contact Sherrie Le at 770 -4524 at City Hall. Because of confidentiality reasons, we have not been given your name so we cannot directly contact you. We see .once again that much work needs to be done to stop discrimination in our communities. We are saddened by this incident and are motivated to increase our efforts in the Human Rights arena so that this type of incident will not happen again. Sincerely, Marie Koehler, Chairperson Maplewood Human Relations Commission Enclosure A The following excerpt is from the office of Strategic and Long Range Planning, State of Minnesota, Suite 300, Centennial Office Building, 658 Cedar Street, St. Paul, MN 55155, 296 -3985. STATE OF DIVERSITY POLICY GOALS FOR THE 1990'S 1 Minnesotans of all racial, ethnic and religious backgrounds will have free access to all p arts of society without fear of discrimination or harassment. 26 Communities of all racial, ethnic and religious backgrounds will be respected. All Minnesotans will be free to cultivate their heritage and to participate fully in mainstream society. .3. Communities of color will have g enuine representation and be respected as equals in all areas of public decision- making.. People of color will: be able to guide programs and policies that specifically. and uniquely affect their communities. g 4. Government will commit its resources to building an environment in which diverse people le can thrive and contribute to Minnesota's future. The state will fully include and retain people of color in its work force. 5. People of all racial and ethnic communities will build wealth and financial security through business growth, property ownership and well - paying jobs. g 6. People of color will have education, skills and credentials and quality employment on a par with other Minnesotans. 7. Children of color will be fully included and equally treated in all school classrooms and ro rams and will achieve academic success comparable to that of other p g children. Schools will value diverse cultures, reduce biased behaviors and, nurture all children. 8. No Minnesotans will be denied their choice of housing because of their race or ethnicity. 0 r A MULTICULTURAL WORLD DEFINITIONS Multicultural refers to many cultures; goes beyond a white, western perspective. Qendler.Fair - refers to equity of females and males; does not employ sexist language or practices. curricu, .l m refers to that body of knowledge which is transmitted to learners, is not limited to formal instruction; includes anything .that happens to a student durin g a school day; is the responsibility of all school district employees, representatives. Cultural in United t itates - African American, American Indian, Asian American, European American, Hispanic American. Cultural Pluralism /Cultural Divers - the inclusion of all cultural /ethnic /racial groups. Pre,i,udice - negative opinion, feeling or attitude formed without knowledge, thought or reason; depends heavily on stereotypes. Dlscrim.inat on - results from individuals or institutions having the power to act on prejudice. .Mino.ri - an individual who is not part of the power structure; in the United States, usually a female or person of color. Ethn_ c/Cuitural /.Rac a!_Groups - refers to groups with which individuals identify; based on such commonly shared factors such as language, heritage, geographic origin, religion and /or race. Multicultura /Gender -fair Curriculum - a curriculum which weaves information by and about all persons into its learner outcomes, activities and instructional strategies; a curriculum. which comes from a salad bowl. rather than from. a melting pot perspective; a Curriculum in which differences are acknowledged, accepted, affirmed, celebrated! C It's the 'Person First'= Then the Disability In speaking or writing, remember that Say... Instead of.. . children or adults with disabilities are like everyone else -- except they child with a disability disabled or handicapped child happen to have a disability. person with. cerebral palsy. palsied, or C.P. or spastic Therefore, here are a few tips for . improving your language related to person who is deaf or hard of deaf and dumb disabilities and handicaps hearing person with retardation retarded 1. Speak of the person first, then the disability. person with epilepsy or person epileptic with seizure disorder 2. Emphasize abilities, n of limitations. I Do not label people as parr disability group- -don't say disabled;" say "people di sabilities." tofa "the with 4. Don't give excessive praise or . -attention to a person with a disability; don't patronize them. 5. Choice and independence are important; let the person do or speak for him /herself as much as possible; if addressing an adult, say ".Bill" instead of "Billy." 6. A disability is a functional limitation that inte rferes with a person's ability to walk, hear, talk, Learn, etc.; use handicap to describe a situation or barrier imposed by society, the environment or oneself. V� 1991. PACER Center, Inc. Reprinted from June 1989, PACER Center Early Childhood Connection and September 1989, PACER Center PACESETTER. person who has... afflicted, suffers from, victim without speech, nonverbal mute, or dumb developmental delay slow emotional disorder, or mental crazy or insane illness uses a wheelchair with Down Syndrome has a learning disability nondisabled has a physical disability congenital disability condition confined to a wheelchair mongoloid is learning disabled normal, healthy crippled birth defect seizures cleft lip mobility impaired medically involved, or has chronic illness paralyzed has hemiplegia (paralysis of one side of the body) has quadriplegia (paralysis of both arms and legs) has paraplegia (loss of function in lower body only) of short stature accessible parking disease (unless it is a disease) fits hare lip lame sickly invalid or paralytic hemiplegic quadriplegic paraplegic dwarf of midget handicapped parking 0 CONFRONTING ISSUES OF PREJUDICE 1. DON'T IGNORE IT!!! Don't let an .ethni slur or jo ke ass without p rema rk. To do so sends the message that you are in agreement with such behavior or attitudes. 2. Beware. of your own hesitancies to intervene in these i • s tuations. Confront your own fears about interrupting discrimination, set your priorities, and take action. 3. Be o pen to the limitations your own attitudes, stereot and expectations ectations p place on your perspective. None of us remain untouched by the discriminato images and behaviors we have been socialized to believe. 4. Don't be afraid of possible tension or conflict. In certain situations it ma be unavoidable. Th eses are sensitive and deep seated issues that won't chang without some struggle. 5. Project a feeling of understandin when discriminate event g discriminatory events occur. 6. Explain and engage when you confront re'udice. T not to p reac h - righteous. p 1 Try p ch or be self 7. Eradicating racism is a Tong -term struggle req uiring continuous change and q 9 g growth. Try not to get too frustrated. 8. Be a role model. Practice the positive values you are trying to each. Try not to compartmentalize your response to 11 mufficultural time, but rather integrate these concepts into all instruction. 9. Distinguish between categorical thin and stereotyping. For exa �� - �� • g example, redheads is a category, but redheads have fiery tempers" is a stereotype. 10. Remember that issues of human dignity, equality, and safe are non-negotiable. tY safet g Anti - Defamation League A World of Difference Institute E }app j•"'�,' )'; 'R;{ ''R}y ` 'i�r.',, 1,41-- ,, •�.r`. ': ,•`,t,,. ' f L ,.. 'a, ; •. r*; Rt(•,r o ,,�1 r �•. 1"•11 ,,f ' J! 'i• ;f .y^ •' • .,� ,.j. > t S:' ') . .�•.p.• 11 J ',, '�A ` ` ♦4 N y{�' ;' .rK�"�a ��,,�:,�`' i a ' :' ,. ,T. by ,= i R �'i w• Rt f t t 1 � C~ -,} r•l.' i a ,.•T I . r I'• •~ • �, •ar1 ,� 1 f ,y, I. f 1 1 i ' . �s.s A yea. 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TNf tFA0QI Of MINNFS01A HUMAN RIGHT$ COMMIMONS • �� Fi; . �:, ttt. l 1. 1 {�' t �ttlL; /�`iiatli► MEMORANDUM 4�A *Am- 41 Action by Council dorse TO: City Manager Endorsed...,... Thomas Ekstrand Associate Planner odifi e ...�.-...._.. FROM: , T: Share -a -Home Program Re � _ SUBJECT: ort Rejeete g p APPLICANT: Kathleen Carlson, Lutheran Social Services Die DATE: March 15, 1995 INTRODUCTION Kathleen Carlson, of Lutheran Social Services, is requesting permission to be scheduled on the March 27, 1995 city council agenda. Ms. Carlson would like to report to the city council about the Share -a -Home program and present a short video. She is. asking for this opportunity on behalf of Lutheran Social Services and the Maplewood Seniors and Persons with Disabilities Committee. p: miscelhsharehom. mem AGENDA NO. F-1 , AGENDA REPORT TO: City Manager FROM: Finance Director /num---' RE: APPROVAL OF CLAIMS DATE: March 17, 1995 It is recommended that the Council approve payment of the following claims: ACCOUNTS PAYABLE - $ 576,445.74 Checks # 4005 thru # 4107 Dated 3-1-95 thru 3-15-95 $ .1 17;42.3.49 Checks # 17169 thru # 17304 Dated 3-27-95 $ 693,869.23 Total Accounts Payable PAYROLL: $ 267,722.43 Payroll Checks # 46624 thru # 46905 Dated 3-10-95 $ 520,466.58 Payroll Deduction check # 46910 thru # 46929 Dated 3-10-95 $ 3 20,18 9.01 Total Payroll Attached is a detailed listing of these claims. iZ Attachments FINANCElAPPRCLM.AGN i:.:l:"i•'Y' i:l:. fyfr-`�i�''f...#:::!«�i:ii:�[ (:;l:l(:.f 'il: f i J,. f 11 C'* 1{; :.. 7 _ ME{.,T,`_� T _ i�"i:T; � �. 7 T iT?it �� _ .__ t. 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C1 TR ___r _7 41 --------- (jA 50 :1. 7 2 9 fl 2 7 9 900100 U[Al... T NJ: IH: 1) U 1.41 F* 0 F" IY1 5-3 C,.I...C)*T'I..jT1%1C.i :1. 1l6 (5'i WITITORM3 it CLOTHING 70 71 54 5 5 U1.1 1770RA113 SPULIDTHI FIG 0 56 (J V-11 F, 0 s.." C..I ... C.1"fl.-ITH(D 9f- D. 24 .14 0 157 15 r-, F*(_.'.1 (71(? rmpu,:*:*wocm� ose�nzprz t7l. 71 19.1 9 115 IS JI zrm_'cx«�cx�------- -- ------- i IF C I {: ti Of- ►' 1 A 1.� L �... W 0 0 0001 � ANI hG�fA ND PAYROLL DEDCIO Ci H� C [• •EMPLOYEE GROSS f FtoR THE CURRENT PAY PERIOD �{ 1 CHECK NUMBER CHECK DATED PAYED AMOUNT 1 !�1 ' 0046624 _ .l •..w.t� I 10/9c i f •. 5�+.. C A : '.� * S O :301 j •"j Lr. 15i 1 7 ! 004616125 1•� • = S 1 K J 9 5 N w w w {..! E #y � � � i.r � �~• T..f� L� i.� � � � �! � � � s r �••w••• �. s z 171. 1 o 0046626 _7i0f95 SH_ RRY ALLEN"PACH '_wt » 1 .2 ( _ i 0046627 •-__..— _^_'___..__.........._-0 w= / 1_0 / 9 15__..... GARY ._, T7 — •` A Si I l i _._.__._-_ _..._ wt 4 12 •. 11! `28 ww0•w• N MARVIN w 0 •. t � e 1141 � r 6629 •► « _ SHERYL L l.r. it r •w• 1t !w. f! f 1 � O 0 4 6 !fit 3 O O 3 f i O / 9"_ r I C H A L A M cU I R E �f # 4 3 �.:� >< � 7 1181 0046631 03/10/95 i t i Et t :w Sbw C J'!RL :..FO:7 i i t `.•• `._ f 79 i i t 0046632 03/10/95 PATRICIA HENSL f:. t 0 8 • Co 'tet 007 { 3�1;/y� ��1�t��.�i � 3 5 3 .,3' ,25i i4bi -0046635 '' '''+ 1 004`638 03/10/95 '37 60 i 133 _.. 3•�1 �i '� ��_ ::_ ..:� _� ##�� _�-..:� / 10 / 9 5 03/10/95 � : is _ ... � � ANDREA J_ .._ O,� 1 1 .»_ � � 1 x 9�. 361 004664 t i: t !� 10/ `'# t 1 . A #• 1 1 K L S K A 210.40 ... "41 03/10/95 "'S BEHAN {391 A «L! 0046642 0 3 / L 0 / 9 •,�•� AI 6w L [ L A U S T .•.. e • � .+! ,y 3ir 93 .�'� + i S � ■ 1 rt I i 1 :42 0046643 03/10/95 LINDA ZICK 11354,44 004t•:_644 0 1l 10 /`�5 W1�NDY i•:tw!':i.iEii 3. t� ►f« i � s t :46,1 0046645.._ 03/10/95 DEBORAH DEH14 946.04 i 4 ! 0046646 03/10/95 RICHARD HANGSL'EBEN 1 1648 ,�.:`=1 i 5 V i 1 I v 0046&—"47 03S10/.'5 A L A A K A wig + i E Y S 11558,01 521 -0046648 03/10/95_____ MARGARET GIBES 614.00 53' 151 irr-1 0046649 03/10/95 �s j r�NA DELORES A V I itsL#_# j 1 1 � -..s45 s I {� f �� M.w` 0 0 4 ••••_ 1•.w•f •r 0 mow { .}j Sw� 3 I 1 0 / 9 5 . 03/10/95, ��'Tj r��•� � j y� � jAj� j �w ANDERSON �` 1 1 R O fr �fr � i S �� K it i •• 'w� �.w• �1. CAROL f � } �� •Sir O int .� 5 ;r' CITY OF MAPLEWOOD tEMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECi.-.*.S FOR THE CURREN7 PAY PERIOD �~ 'o CHECK NUMBER CHECK D A T D PAYEEo 4 0046651 03/10/95 w= 151 004665Z 03/10/95 r 1. o 0046653 03/10/95 '= ilo JUDY DmBILZAN BETTY D |S E.LVQG ' 0002 522.56 ' 154.00 0046654 00466-55 03/10/95 03/10/95 PATRICIA FRY 923.46 0046657 03/10/95 BONNIE JOHNrz3t.*IN 11101820 �w004661-LZ 03/10i95 MARY KAY PALANK 41*10/95 � w1321 00461--"165 03/10/95 :341 0046666 03 10 /951 ELAINE FULLER 1 136 0046667 03/10/95 `w0046668 03/101,95 ,40i 0046669 03/10/95 :421 0046670 03/10/95 VERNON T ST 431 | 0046671 03/10/95 DONALD W SKALMAN 461 00466TZ 03/10/95 /95471 481 0046673 10/95 JOHN J BANICK Aft ~^ 491 '52! 0046675 03/10/95 1541 0046676 03/10/95 STANLEY 8EiDE RICHARD M MOEGCHTER LAURA55!- 8T. GEORGE =' 2v591°48 1 64,54 yv616~�7. 953~22 1,370 m04 2v233^86 ZIZ33 w86 1'T59 2,044.2 -3 1 992 25, 11072.,31 11872,43 1»831.8O 1,342.95 nj 2 3 4 15 7 4w 3 a G 4W (11 112 13 4W 14 116 1-7 41P iy 4W 20 I21 122 1 4W 123 4 125 4w X26 127 40 0 f 0046691 03/10/95 RONALD D BECKER 0046692 03/10/95 KEVIN R HALWEG lu847*87 Z5417,TT CITY OF MAPLEWOOD 000.3 EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS Z�121,42 0046695 FOR THE CURRENT PAY PERIOD 2 40F-5 6.3 CHECK —N—UMBER CHLE-CK DAIFED PAYEE AMOUNT 00466T,13 03/10/95 JAMES YOUNGREN 12mis 0046679 03/10/95 THCIMAS s SZCZEPANSKI 2 0 4 ".9a 155 0046680 03/10/95 CABOT V WELCHLIN •� • �• •M 004 8,1 03/10/95 RICHARD J LANG. 1,745.91 0046682 03/10/95 DALE RAZSKAZOFF 11-745,91 0046683 03/10/95 MICHAEL RYAN 11971 x5l. 0 046684 03 /10 /95 MICHAEL J'-` HERBERT 2 9 1 0 0 4 6 6 8 15 03/10/95 MARK ALDRIDGE 11072s3l 0046686 03/10/95 TIMOTHY FLOR Ir. 0046687 0.3/10/9 5 �-*GER 'CHARD C DRA� R' 1,97la51 0046t-`188 03/10/95 KEV*,LPN JOHNSON 1 1 Z67,05 00461 --*889 03/10/95 ALICE DUNN 11373o17- 0 0 4A 9 0 cl `3811 / 1{_.�s� 55 GRR-GORY L —cjl'Ai--NP 1. 842.30 40 0 f 0046691 03/10/95 RONALD D BECKER 0046692 03/10/95 KEVIN R HALWEG lu847*87 Z5417,TT 00461.&94 03/10/95 RICK A BOWMAN Z�121,42 0046695 03/10/95 FLINTD KARIS 2 40F-5 6.3 00466 s it 03/10/95 EINZ STEPHti N J HEL 21'rt 29*71 0046697 03/10/95 JOH14 IFRASEER 2 1 1 t;s a 0.9. 0046698 03/10/95 DAVID J 'rHOMALLA Z1,173.4Z .-.099 1 0 0 4 6 c, 03/10/95 KEVIN RABBETT 21232*Z7 0 0 4 &-`17 0 0 03/10/95 V'JP.RGINIA DOWDLE Z Sr0 0 6 0046701 03/10/95 STEVEN PALMA 21034a35 0046702 03/10/95 PAUL EVERSON 11205.04 0046703 03/10/95 MELYNDA EJORKMAN I v Z8,6., a 65 0046704 03/10/95 SCOTT A ANDREWS 11770.73 CITY OF MAPLEWOOD 0004' EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD '6 PAYti- ROBER-If E VORWERK JOSEPH A BERGERON I.. jAME'S MEEHAN JON A MELANDE"R SARAH SAUNDERS JAMES M E-MBERTSON DUANE E CHECK NUMB�. .R C H E C K D T A1—.'"D 4 0046705 03/10/95 5 K BOYE—ER 0046706. DAVID L 0046707 03/10/95 Gr 411W 0046708 03/10/95 :1211 0046709 03/10/95 0046710 03/10/95 15 0046711 03/10/95 0.046712 03 10 19.5 1201 1,1 0046713 03/10/95 0046714 03/10/95 ,231 4 l_0046715 03/1*10/95 0046716 03/10/95 0046717 03/10/95 low 0046718 0 3 10 95 .31 132: 0046719 03/10/95 x.53 i low 0 0 4 6 7 21* 0 0 10 f 9 5 i361 0046721 03/10/95 I37t t 38! 00467 ZZ 03 /10/95 1401 0046723 03/10/95 0 0 4 6 7 2 4 03/10/95 law - :Y4! 0046725 03/10/95 00467Z6 03/10/95 0046727 03/10/95 0046T28 03/10/95 0 0 4 7 2 9 03/10/95 i53; 046, 0i'T 3 0 03/10 /95 law ::Z71 0046731 03/10/95 PAYti- ROBER-If E VORWERK JOSEPH A BERGERON I.. jAME'S MEEHAN JON A MELANDE"R SARAH SAUNDERS JAMES M E-MBERTSON DUANE J L WILLIAMS RABINE JULIE A STAHNKE SCOTT K BOYE—ER ADELSON DAVID L ARNOLD WALTER LAE FER7Y AMOUNT 11903.44 I t 910 x40 I 1 55 2118,s.06 11428*87 11476*49 I v_.054 s 72 Z 1 105,07 112161F'.1 9 1 JOSE—PH F'EHR 11463-083 JILL PETERS 11293.,66 JAYME L FLAUGHER 11547.55 RENEE BOD INS: KENNETH G HALDER JUDY M CHLEBECK WILLIAM PRIE-FER GERALD W MEYER MICHAE-L R KANE BRYAN NAGEL DAVID P LUTZ JAMES DARST LANCE LUNDST .EN JOHN SCHMOOCK 570189 2- 1591,48 11349x9l 11534*71 1 130'..48 a 3 1 11806,81 1,2436,88 11:363 *21 lIZ81411 1s665,11 11313*91 CITY OF MAPLEWOOD EMPLOYEE GROSS. EARNINGS A.ND PAYROLL DEDUCTION CHECKS FOR THE CURRENT PAY PERIOD I. TED CHECK NUMBER CHECK D A PAYEE 12 131 .41 0046732 03/10/95 RONALD J HELEY 5 b 00467 3 3 03/10/95 ERICK D OSWALD 7 1 --REB8RG 0046734 03/10.195 RONALD, L. 1101 00467:35 03/10/95 1211 0046736 13 .03/10/95 ;14 0046737 03/10/95 15, BRUCE ANDERSON �161 0046738 1-7 03/10/95 0046-739 03/10/95 119! x„34 41.-17 40 03/10/95 20 DE14NIS P LINDORFF .22, 0046741 03/10/95 I! 't231 i24; 0046742 03/1 0/9 5 :2 1261 0041--"t 7 4 3 03/1 0/95 !I 2 7 0046744 03/10/95 lool 0046745 03/10/95 0046741.-1 03/10/95 1331 0046747 03/10/?5 351 0046748 03/10/95 0046749 03/10/95 40. 00467550 03/10/95 0046751 03/10/95 43i1 is 0046752 03/10/95 :45 0 0 4 7 5 3 03/10/95 47 i481 ;I 0 0 4 7 5 4 03/10/95 149'1: ;soll 0046755 03/10/95 ri 521 0046T56 03/10/95 910-.5 154 1 0 0 4 It's 7 5 7 03/10/95 01561 0046T58 03110/95 1571 3 DOUGLAS EDGE RANDAL LiNDBLOM JAMES G.ELIAS RUSS MATTHYS JOHN DU CHARME DENNIS L PECK WILLIAM PRIt"'L-'.'E W.ALTER M GEE ESLER .0 0 05 AMOUNT 1j.363s!55 I 1.1405 a ZZ 1 1396, a 15 949 a I I 37 71 196211.91 1,621 s9l LOIS J BRE ER 1 1459 a 31 BARBARA A KRUMMEL '734 uZZ BRUCE ANDERSON Z_ 2 5 5 29 ROBERT S ANDERSON MARUSKA JAM SCHINDELDECKER DE14NIS P LINDORFF 11340.87 ROLAND 8 HELEY_ -.1 1.36-:;-) 51 SHANE SWANSON MARK A MARUSKA JAM SCHINDELDECKER 12313 891 -.*S MYLES R BURKE GARY HINNE.NKAMP 31 MICHAEL LAVAQUE 11152,31 RAYMOND GERNER 4Z s40 JANET M GREW HAYMAN 8 2 .49 LUT'HER JONEES 100400 MARGARET KUNDE 175m00 CITY OF. MAPLEWOOD 00 0 6 EMPLOYEE Ci{.ISS EARNLENGSAND PAYROLL DEDUC'rI0N CHECKS m( FOR THE CURRENT PAY PERIOD CHECK NUMBER CHEC:K DATED PAYEE A M-0 U N T 3 if 4 0046759 03/10/95 JEAN NELSON 19041 m07 5 5 0046760 03/10/95 JUDITH A HORSNELL 843,59 3; 0046761 03/10/95 ANN E HUTCHINSON 11434a72 101 004676Z 03/1005 RITA MACY 144,00 1111 1 f 12 0046763 03/10/915, MARIE BARTA 131 14 0046764 03/10/95 NANCY MISKELL 1 24Z.04 32 33 135 r 36 37 38 40 41, 412 JUDITH A WEGWERTH JOYCE L LIVINGSTON KEN14ETH ROBERTS THOMAS G Ef<STRAND MARJORI'E OSTROM NICHOLAS N CARVER ROBERT J WENGER DANIEL IFEUCHT 1,1325, 07 789.79 11 1,7'2:1,17 11933091 1,5;4. u 11651 .64 60,1 00 0046773 03/10/95 RONALD HOGA14 118! 0046766 03/10/95 rANIA CHASE 78 -oo 201 0046767 03/10/95 0 0 4 6 77 5 211 JENNY SHAFFER ;22 0 0 4 6 7 68 8 03/10/95 BERNARD ANDERSON 231 0046777 03/10/95 0046769 03/10/95 00467 T 251 ALEX BASTI"A".N ft 00467TO 03/10/95 1-71 2� 60. 00 0046771 29 03/10/95 0046' 77Z 03/10i95 32 33 135 r 36 37 38 40 41, 412 JUDITH A WEGWERTH JOYCE L LIVINGSTON KEN14ETH ROBERTS THOMAS G Ef<STRAND MARJORI'E OSTROM NICHOLAS N CARVER ROBERT J WENGER DANIEL IFEUCHT 1,1325, 07 789.79 11 1,7'2:1,17 11933091 1,5;4. u 11651 .64 60,1 00 0046773 03/10/95 RONALD HOGA14 364,06 0046774 03 / 10 11P ff, rANIA CHASE 78 -oo 0 0 4 6 77 5 03/10/95 JENNY SHAFFER 164,50 0046TT6 03/10/95 BERNARD ANDERSON 21,020 0046777 03/10/95 ROBERT DAMIANI 224.00 00467 T 03/10/95 ALEX BASTI"A".N 140,00 0046,779 03/10/95 JEROME WEGWERTH 60. 00 0046780 03/10/95 RYAN BOOG 70-00 0046781 03/10/95 TIM BROWN 84.50 0046782 03/10/95 LYNN PE-11"OERSON 100*00 0046783 03/10/95 LAURIE ZABEL 58s50 004678 03/10/95 TIHINH NGUYEN 100-00 0046785 03/10/95 NATHANIEL REQ TERIA 31,50 d0l C *TY OF MAPLEWOOD 00.07 EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS �►► r`, FOR THE CURRENT PAY PERIOD '�6 PAYEE AMOUNT CHECK NUMBER CHECK D A 1 4p2 i3, 4 0046786 03/10/95 DAN MACK 710:1 0 0 4 7 9 9 03/10/95 RYAN CRAWFORD 31 0046187 03/10/95 JEI"-"FREY HAWKES 71 8 0046788 0:3/10/95 MIRANDA MILLER 1331 :34; 0046789 03/10/95 PAUL PIEHO14SKI 121 0046*190 03/10/95 MATTHEW KLINKHAMER 1381 0046803 03/10/95 RICHARD NORDQUIST 4wI 004116791 03/1 / 095 HAROLD W SCHULTZ III 03/10/951 16' 004679Z 03/10/96 MAli DY ANZALDI 171 0046805 03/10/95 STEVEN THO JR 0046801--*, 0046793 03/10/95 STEVE BERGER h9! 0 3 10 910- DAVID B EDSON 0046794 03/10/95 BENJAMIN STEWART 11 1211. 03/10/95 -N DAVID GERMAI 0046809 0046195 03/10/95 MATHIAS BADE14 '931 I- 41 0046796 03/10/95 HILARY STEWART • 1261- :27; 00467507 03/10/95 RYAN DYERS 0046811 0046798 - 03110/95 KIMS�- -RLY SCHULTZ 20 710:1 0 0 4 7 9 9 03/10/95 RYAN CRAWFORD 31 132! 0046800 03/10/95 PAULINE STAPLES 1331 :34; 0046801 03/10/95 ROY G WARD 1361 0046 80 2 03/10/`4-5 DOUGLAS J TAUBMAN 1381 0046803 03/10/95 RICHARD NORDQUIST ;-r'Ji 0046804 03/10/951 EDWARD A NADEAU A21 0046805 03/10/95 STEVEN THO JR 0046801--*, 03/10/95 -M R 0 GrER W BRE-HEI 0046807 0 3 10 910- DAVID B EDSON 0 0 4 1.5 8, 0'8' 03/10/95 -N DAVID GERMAI 0046809 0 3 10 9 P-5 KATHLEEN M DOHERTY 0046810 03/10/95 ROBIARMAN 0046811 03 /10/95 KATHERINE ATKINS 004681Z 03/10/95 KAYLENE PETERSON 0 58.50 170.00 16.sOO 99800 7ZxOO 315-1800 Z5.09 1. 5 0 2 60 00 90,00 1 5 00 I Z 3 50 80,00 1 1973 v,91 476w00 1 2 0 , 3 1 1 8 4 7 0 Z 512 5 6' 11409sZ8 I till 95 11359,51 1 1321-.5 a 72 4 7 4 ati, 7 .3Z5 a 00 672,*39 131, .._ CITY OF MAPLEWOOD 0008 ! EMPLOYEE GROSS EARNINGS AND PAYROLL DELjuc 1 ION C•HECK, 03/1.0/95 1; �• � :� � FOR THE CURRENT. PAY PERIOD :24i 0046823 C•HEC.K NUM ER CHECK DAT U PA YEE AMOUNT ....__.._�__.._.._. - .--- --. . , •. _ 3� 03/10/95 PHILIP COLEMAN •27 1 41 004 68* ~ 03 /10/95 w 279,510 0046825 0046814 03/10/95 JULIE CORCORAN 898a65 ;201 -0046821 03/10/95 MICHAEL ANDERSON 4m ! 18- 00468 15 03/10/95 TESSA LARSON 0046827 !a, STEVEN F I BONER 1 , 184 * 31 0046816 4 �11! • •w /.10/95 MICHAEL GRAIF- 749a24 03/10/95 !121 0046817 03/10/95 LISA KELLY 248 63 131, .._ � CZ 00,46822 4b1 i-4 �00468,18 03/1.0/95 jr t ({ �• fes' "}" �• � :� � ! :24i 0046823 �w��w V r�N`� JEAN 73150 3i5 0 ....__.._�__.._.._. - .--- --. . , •. _ 0046SZ4 03/10/95 PHILIP COLEMAN •27 f 0046820 03 /10/95 DARLENE SAL11-ROS 547w49r 0046825 03/10/95 _ DENISE BARTEL 17189*11 ;201 -0046821 03/10/95 MICHAEL ANDERSON .._ � CZ 00,46822 03/10/95 K ir.. i '. .f. �S L T*. V L E 168,00 6,'1s00 23� :24i 0046823 �w��w V r�N`� JEAN 73150 3i5 0 ....__.._�__.._.._. - .--- --. . _ '26 0046SZ4 03/10/95 PHILIP COLEMAN •27 f 281 0046825 03/10/95 _ DENISE BARTEL 17189*11 0046827 03/10/?5 STEVEN F I BONER 1 , 184 * 31 :14 0046828 03/10/95 IRENE P117"AFF 91,00 '30 61 00469829 03/10/95 BRIAN OSWALD 19 *3 3 8 1 J 130I 0046t f 30 03/10/95 J A19IET F Ei i ff L I US .2 I+ _"� I'q�ZwZ6 �'.� J � y ?1 004683 2 { 03/10/95 LCi ED PETERSON Z f•; 1 3 441 y y i 0046833 � 3 / 1 Sl ' 5 JENNIFER F R AZ E R - J O H 139 f 75 t 0046834 03/10/95 DEBORAH BAUERS 1 *30, 00 f 4CE 0 4w8 Lfi 3f10 9 03/10/95 J OLE 14E C LwB ECK 79.63 0046836 0.Jl1{ ;/9: _ _..._ VICTORIA JENKLNS 3 52( (--)046837 03/10/95 JILL HULiHES 177.a13 54 0046833 03/10/95 MELISSA COONS 360*75 56 0046839 03/10/95 RUSSELL SCHMIDT 182,00 L CITY OF MAPLEWOOD 0009 EMPLOYEE GROSS EA: iNIi♦GS A i m iJ f t A Y R 01 L L DEDUCTION CHECKS ,6; 1 CHECK � UMBER 2 3 —CHECK** DAT ED PAYEE AM- IUNT 5� 6 0 0 • di- 8 4 1 03/10/95 B• ,IA O L S O. T 4 fes_ 9 00 /� ' $ .004684Z 03/10/95 WENDY HOLDEN 178.50 �I 10 0046845-1 0 3 / 10f90 TIMOTHY BRUNO 145.25 11 12 0046844 03/10/95 ALAN FREEMAN 163s50 13; 141 0046845 03/10/95 CHRISSY LYSTIGF 15` 161 0046840"1' 03/10/95 ALISHA DOTSON 78,000 17! 18i 0 Y w 4 7 03/10/?5 DEBBIE HASSIINGER t... fw a •w - 19 0[ 0040..5848 2fj 03/10/95 DOUGLAS GER E SCK 734.139 211 221 _.__. 0046849 03 ,f 10 9 �t ----- EAN J E N S � N � DEAN 360,50 23 i 0 ;' fwt i+i !! 046850 03/10/95 ; 3.. I E L L E H r� N 7.D f 210-00 250 26 0046851 03/1.0/95 CHAD ABRAHAMSON 291 Soo 27 48 004685Z 03/10/95 JESSICA HOSCH 204'0(. 311 321 004f 854 03/110/?5 SARAH ANDERSON 270100 33 j 0046855, -3 03/10/95 ENDY DAVIS WE 31zloo 35 36 0046856 03/10/95 JESSICA JOHNSON 261 00 37 391 401 00 46:-3 I .03/10/95 KEVIN LONG .,::96 s 00 41. 421 0.•0046859 03/10/95 ME1. l SSA MURRAY 43 44: 0046860 03/10/95 JEFFREY MIERSCH 328a50 45 47 48 0046862 03/10/95 BRADLEY KRUSCHWITZ 654 sOO 49 50 0046863 03/10/95 JENNIfFER KUSZ 90-00 I'1 _ 53 54„}Yi + f„ ",865 03/10/95 t E �i .�-"H`A �i•.. t..j yt 1 55 1571, Qu w CITY OF MAPLEWOOD 000.) E.�IPLOYEE G,R0.SS EARNINGS AND, PAYROLL DEDUCTION CHEC�--:S FOR THE CURRENT' PAY PERIOD NUMBER DA ED CHECiAMOUNTi PAYEECHECK jj if - - 0046867 03/1-0/95 JOHN Z E �f � 6.. � 0 0 4 6'::','6 ice= w! .wit 0 5 MICHELLE KURTH 147-00 47-00 8 t I i 00'+:869 03/11f95 MEYE 803.34 t 00-46870 0 3 "1 Ol '.r -VIN KUPFERSCHMIDT 106*25 '11 t 0046871 03/10/95 - • s`j _• Jf j} 9 03/10/95 RITA RENSLOW 3 I ! 0046873 � - 03/10/?5 I L i 1 I Mw iw JOHNSON 5 1"' t i.r E111 .7 il. 00 468 3/10/95 >< _*T 89 128 f oil ;201 11 004.6875 031/10/95 HELEN SANCHE 1 9et *25 2211 161,75 rj _3, i 4 1. 1 4 w 8 7 7 'L w= J 10 9 5 i i I ice' H :.r LE R �_ ii�� in T { 5 • 8 J 00 4 fit 8 T 8 03/10/95 !"!NCi B �" H i i ..w 40 �.s63 •' �_ 12it 1 0046879 03/10/95 CAI THLEEN CASEY 94.25 291 1 1301 0046880 J I • ( .52{,'1 0046881 3/10/}5 03/10/?5 L O k I t E.NN 1471.88 33 i341 0046882 03/10/95 VIRGINIA OLPEARY 74.7, { t 13611 r1.w0r=f{09 0046883 05 KELLIE DULL 4 95 50 ! t53.63 0046884 03/10/95 TENA SAGER 0041-`885 03/10/95 JODIE CHRISTENSEEN Z53850 i 141: 42; 0046886 BRIAN VALENT 1NE 124 00 - ; 0046887 03/10/95 S r fr• iw 7 FRANK S 4 44,00 IA 0046888 03/10/95 CHERIE NESS 104,50 t 1 f� 1. 0046889 _ 0 "�` /10 j 915 PAUL S C .-L I N 'ii M A I 'i_._.-._.�_. _ 1 ,w► .�f =-� . 51 L 0046890 J 10 9�IW JOE MS E 0 1 6 X 5 0 i j 4m. ! ! • h h =i wr R 00 132 1 J..t.t 004/&892 03/10/95 � RONALD S O i i. E _ . 110,800 1.56! i57; J i 0046893 03Z10J95 RICK S A R O S 1 1r• 1� 1.j` I 6M► w AV CITY OF MAPLEWOOD 0011 EMPLOYEE GROSS EARNINGS AND PAYROLL DEDUCTION CHECKS AN FOR THE CURRENT PAY PERIOD CHECK N{.iME-tER .__ CHVCK DATED EL,. PAYEE A1"7OLfN IJt c 14! 0046894 03/10/95 KELL Y GRASER 7T.68 I b j 0046895 J*'lNET C H R I rS b !.« N +�..tR E i 3 184 s 2 5 0046896 03/1.! t•w. NA A H O K O N G A t = t ♦ t O K A 6 '1 7i *iwf• _3 I 0046",897 I 03/10/95 LYLE SWANSON /► j11� 0046898 03/10/95 BETTY LATHAM 520, 40 1141 ; 004.6899 r1 -.» 0 `; =.,»i f►. t� L D . 1.• i.! �i f J 0"R- �` r. Fj s .� .. t� l ; 17! M i 0046902 03/10/95 DENNIS 11491,51 !21' 122' 0046903 0 4 6 i. +j 0 3 .'•w•�� / 1 0 J 9 5 03/10/95 Sr= it O 7 L Tri E. C ins' i• 7 7 L .i G L 1 !3 67 ' s l �r 1 101046904 03/10/95 --CONNIE WERMAGER . ''11151 '2h :2-7 00469'05 0 3 / 10 / 9 � __..._.__....{.f ELIZABETH J W81LAND 5 2 a 6 3 2$': 0046901—*' = VOID •1 f 1 0'f 9 5�__ FIRST y t'i I isi N E S: 13 I A (FICA) _._._. 1 'T 3 E•} 'T 1 s •'rr 'j �.. I 1301 0046907 VOID 03/10/95 PUPL IC RETIREMENT ASSr«.,C 6�921 s6 1v�1 i I 0046908 • VOID 03/10/95 APLE. OOD STATE DANK #1 28 # 08'(�'*90 .341 004 6909 VOID 03/10/?5 MN S TI AT E COMM OF REVE14UE 11,981 4 71 ii3 ., 5 i 1 03/10/95 ICMARETIREMENT U 851 t ill^' 1J' 0046911 VOID : O ��`�� 500000 135; 004r::=912 VOID 03/10/95 CITY OF MAPLEWOOD (HCMA) 41 _ . v 84 t 1 0046913 1 _303/10/95 /10/'~t:. _ —_ Mit STATE RET IRE ENT SYST EM 5,1447.1 1 0046914 -woo' 03/10/95 GREAT WEST LIFE 1174T*51 145' !461 0046915 03/10/95 CITY COUNTY EMP CR UNION 33,113000 «' 1471 1181 0046916 VOID 0_ _ !.10 9.5 UNITED W A Y OF S Ts PAUL AREA 177s_f 149, G 11 0 Sol 0046917 03/10/95 MN. MUTUAL LIFE INS. 19-3988 988 151 i 52 6(_�f1918 VOID 0/10/95 �::O M�.i��i��.. �.�.�'E INSURANCE 283.00,� �r f4W : 3 0046919 VOID 0 _�10.� :��_ PUE3LIC EMP. REI IREMEN T ASSOC., r I1J61 0046920 VOID03/10/95 VACATION CHECK :;�• f: 58 571 AV ..CITY OF MAfLE.W0,OD 00-1Z EMPLOYEE GROSS EARNINGS AND P.A- ROLL DEDUC*rION CHECKS FOR THE CURRENT PAY PER., 13D ,i 6 ( 1 CHECK NUMBER CHECK DATED PAYEE AMOUNT 2j, 3l 4 0046921 03/10/95 AFSCME 2725 %/ Lr • 7 2 5 6 0041.592-2 o000' { 95 "' AFS.CME 25 45*03 7 9 0046924 VOID 03/10/95 PUBLIC EMP RETIREML.. ENT ASSOC 186 96 11 12 0046925 VOID 03/10/.95 PUBLIC EMP RETIRE El9 t ASST{C: 61278..Z8 13 14 00469 26 03/1-0/95 L r E s L w S u 675000 15 161 0046927 � 03/10/95 L s E• L S S 7t 200000 171 t 0046928 VOID 03/10/95 DCA 7.8T 19' 20 00469:: 9 � 03/10/95 WASHINGTON COUNTY 330-M0.0 211 221 0 0 4 159. .3 0 VOID 03/10/95 FIRST MI NESOTA (FICA) 14, 040 .04 23 2.11 00469-31 VOID 03/10/95 PUBLIC EMP kET IREMENf ASSOC 71330.70 251 261 0046932 VOID 03/10/95 PO LEI EMP RETIREMENT ASSOC Z43,76 27! 281 0046933 VOID 03/10/95 PUBLIC EMP RETIREMENT ASSOC 91417s40 29 30 31 GROSS 'EARNINGS AND DEDUCTIONS 42 6 _ 6 9 321 33 34 35 36 37 38( 39 40 41 142 I44 4c J �46 47 48 49 50 51 52 lJ3I 54 551 56 57 MEMORANDUM T0: City Manager FROM: City Clerk RE: CHARITABLE GAMBLING - PRESENTATION OF B.V.M. DATE: March 20, 1995 .&ction by Council Endorse Modiiie� - -- Rcjecte� Date The following Resolution needs to be approved by Council in order for Presentation Church to renew their Charitable Gambling License with the State. APPROVING CHARITABLE GAMBLING BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota; that the premises permit for lawful gambling is approved for Presentation of B.U.M. Church located at the Presentation of B.U.M. Church, 1725 Kennard Street. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minn. Statutes No. 349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minn. Statutes No. 349.213. NOW, THEREFORE, BE IT FURTHER RESOLVED that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. TO: FROM: RE: DATE: AGENDA REPORT City Manager Finance Director F't..'3 AGENDA NO. ,�,,Ct1.On �:OU1C1i Fndoarsed Modiiie� ]Rej ecteA fat DISPOSAL OF OLD FINANCIAL RECORDS March 9, 1995 Annually the City disposes of financial records that have passed their legally required six-year retention period. However, before the records can be destroyed, the City is required by law to submit the attached resolution and application for approval to the State. It is recommended that the attached resolution be adopted so that the appropriate financial records can be destroyed. lz FINANCE/RfiCDISPI.AGN Attachments RESOLUTION WHEREAS, M. S. A. 13 8.17 governs the destruction of city records; and WHEREAS, a list of records has been presented to the Council with a request in writing that destruction be approved by the Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA; 1. That the Finance Director is hereby directed to apply to the Minnesota State Historical Society for an order authorizing destruction of the records as described in the attached list. 2. That upon approval by the State of the attached application, the Finance Director is hereby authorized and directed to destroy the records listed. MINNESOTA HISTORICAL .SOCIETY STATE ARCHIVES DEPARTMENT APPLICATION FOR AUTHORITY TO DISPOSE OF RECORDS For use by Records Panel Application No. Date Instructions: 1. This form does not provide continuous authority to dispose of similar records and cannot be used to approve a records retention schedule. 2. Complete original and three copies. Photocopies are acceptable. 3. Complete .items 1 through 6 and item 8. Use reverse side to continue records description. If more space is needed, useP� lain r. P 4. Send original and two copies to the State Archives Department, 345 Kellogg Boulevard West, St. Paul, Minnesota 55102-1906. 5. Retain one copy until your approved copy is returned. The approved copy will be your authority to dispose of records. It should be retained permanently. 6. Additional copies of this form are available from the address above or by telephoning 612-2974502, (FAX: 612-296-9961) NOTE: Laws of 1971, Chapter $29, Section 3 reads as follows: "It is the policy of the legislature that the disposal and preservation of public records be controlled exclusively by Minnesota Statutes, . Chapter 138 and by this act, thus, no prior, special or general statute shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed by suchchapter or bWV this act and no. general or special statute enacted subsequent to this act shall be construed to authorize or prevent the disposal of public records at a time or in a manner different than prescribed in chapter 138 or in this act unless it expressly exempts ,such records from the provisions of such chapter and this act by specific reference to this section." 1. Agency or Office.. � - 8 ncy Division or Section 3. Quantity of Records CITY OF MAPLEWOOD Finance Department 1 2.54 p Cubic Feet 4. Location of Records Maplewood Public Works Building 6. 1 certify that the records listed on this application are accurately described. and that they have no further administrative, legal, or fiscal value for this agency. Authorized Signature (Type name below) Daniel F. Faust Name Date Finance Director 770-4513 Title Phone 7. Exceptions to Destruction. {For use by Records Disposition Panel). 5. Laws other than M.S. 138.17 that relate to the destruction or safekeeping of the records: None to our knowledge AUTHORIZATION: Under the authority of M.S. 138.17, it is hereby ordered that the records listed on this application be destroyed, except as shown in item 7. Director, Minnesota Historical Society r Legislative or State Auditor Attorney General Date Date Date 8. Description of Records. Describe each record series or type of record separately. Number each series, beginning with "1". a. Item No. b. Name of record, form numbers, content, usage. arrangement. original, c. Inclusive Dates duplicate, or microfilmed. 1 Treasurer's Cash Report Bank Statements/Bank Reconciliation Deposit Slips Budget Change Documentation Receipt Books Ambulance Billing Reports Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 (OVER) 3 FORMSTISPOSE:REC PK -1 (1/94) b. Name of record, form numbers, content, usage, arrangement, original duplicate, or microfilmed. cont.: A/P Check Register Journal Entry Books Cancelled Payroll Checks P/R Deduction Registers Leave Hour Report Time Sheets Check Register Quarterly P/R Reports Accident Reports Pay Rate Documentation Health Insurance Books Cancelled A/P Checks Workers Comp Claims ORIGINAL DE ITEMS WHICH HAVE RER ROFIC YTD Reports (Detailed -Exp/Rev/GL.) G/L Balance Sheet Bi -Weekly P/R Journals Bi -Weekly P/R Deduction Register Employee. Master File PERA/Pension Reports Workers Comp Claim Register Chart of Account Voucher Register c. Inclusive Dates Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original 1988 Original .1988 Original 1988 Original 1988 Original 1988 Original 1988 Action by AGENDA REPORTounoll Endorsed-,-.._ To: City Manager Michael McGuire MOdified,.�,., From: Director of Public Safety Kenneth V. Collins j�'�Rejected--.__.. Subject: Computer Upgrade Date_ Date: March 22, 1995- Introduction The 1995 Public Safety Department budget included additional computer disk drives.and a port board to increase storage capacity and add additional terminals to the Public Safety Department's computer system. Background Our 1995 Public Safety Department budget included $15,300 to add additional space to our current Public Safety computer system. The additional space and port board are needed because our system is at maximum capacity, and we are required to transfer records. to disks that make retrieval of information difficult and expensive. In dealing with our vendor, they will provide us with the additional storage andP ort board plus an upgrade to a Model 80 system, which would double our current processing capacity. They will also add a tape drive to this package. The total cost for this system would be $21,300. This is a savings of approximately $37,900 because the cost of the upgrade, additional storage, port board, and tape drive would normally be $59,200. There will also be ongoing savings in maintenance costs, personnel time, and needed supplies. We currently have sufficient money in our 1995 budget to cover these costs. Recommendation I am recommending that this purchase be approved. Action Required Submit to the City Council for their review and approval. KVC:js Action by Council:i MEMORANDUM Endorse TO: City Manager Modified...... �e FROM: Ken Roberts, Associate Planner j Bete D ate SUBJECT: Taxwexempt Financing PROJECT: Carefree Cottages of Maplewood (Phase III) LOCATION: Gervais Avenue, west of white Bear Avenue APPLICANT: Carefree Cottages of Maplewood (Gerald and Bruce Mogren). DATE: March 21, 1995 INTRODUCTION The applicant is requesting that the City Council approve the final agreement for $8.24 million in tax -exempt housingrevenue bond financing. This request is for Phase III of the Carefree Cottages of Maplewood. The applicant is proposing to develop about 142 senior housing units in this phase of theroJ'ect. These units would be along Gervais Avenue between the existing Carefree p Cottag es and Rainbow Foods. (See the maps on pages 3 and 4.) In return for this financing, the developer would keep the rents affordable for low- and moderate -income seniors for at least 15 years. BACKGROUND On December 19, 1994, the City Council gave preliminary approval for the tax-exempt financing for Phase III of the Carefree Cottages of Maplewood. This approval was subject to the developer submitting and the City approving all necessary development applications. These include applications for a conditional use permit, Community Design Review Board approval and a housing market study. DISCUSSION The applicant has not yet submitted any development applications (including CUP and CDRB) for this project. Bruce Mogren is asking that the :City waive the requirement of final approval of these applications. (See his letter on page 5.) They need to have final financing approval from the City by April 1, 1995.or they will lose this financing. While it would be most desirable to have these approvals done by the City before final financing approval, it isnot absolutely necessary. The applicant could not spend the this money until the City gives all the necessary development approvals. RECOMMENDATION Adopt the resolution on page 6. This resolution is for tax-exempt housing revenue bond financing to construct Phase III of the Carefree Cottages of Maplewood. Approval is subject to the following conditions: 1. The developer meeting the City's requirements for tax-exempt mortgage revenue financing and the following income and rent requirements: a. At least .20% of the units shall have households with an adjusted.. gross income of 50% or less of the metropolitan median income or at least 40% of the units shall have households with an adjusted gross income of 60% of the median income. b.- At least 75% of the units shall have households that have an adjusted gross income of not more than 110 percent of the metropolitan median income. C. At least 51 % o of the units shall be affordable to households that have adjusted gross incomes of no more than 80% of the metropolitan median income. 2. The developer shall provide a market study to the City documenting there will be. enough demand from seniors over 59y ears old for these units over the life of the bonds. Maplewood must approve this study. 3. The City Council must approve a comprehensive plan amendment, a conditional use ermit for a planned unit development, any reduction in parking spaces and the final p p p design plans before issuing any building permits. kr:p : sec 11 /cottxex2.mem Attachments: 1. Location Map 2. Property Line/Zoning Map 3. 3-21-95 letter from Bruce Mogren 4. Resolution: Tax-exempt Financing Attachment 1 • BEAM v mewL`- AV`. MAPLE V1 EW AVE. 19 19 W Y .� -- AVE, n IWATZ Z Oo ` , •,...,•., ••. • I •• • Markham N Pow 5 W NORTH COUNT r °� t N COURT yr m AVE +� �ri w KOHLMA N Y osey z L ��W o AVE. �-A J 7�� (3Z %t OC W � 3 � 3 � •. . w L� • S >El�,• O 01 •• w •. a K i L,.t_ DEmONT ROOKS........ W .•• CL. AvE. • AVE E1. Eye • SOC TANT = F: ZZ:ll .ter o� ,�� AVE. s�..«r t7 c%�� . • �. GERVAIS GE GERVAIS AVE. •• S CT. `• GRAND"EW AVE. Z .. w•.' VIKING DR. Y CA5rLE AVE ' F36 Std ER REN AVE. _ Q CASTLE AVE. • .. •-' K s ad Lek* �k. •• f L..�.-_....,.1 AVE. COPE AVE. •Q LARK AVE. -i tn7 a t; 0 ; LAURIE •. ~ RD. AVE 11 I AM LA�3R�E RD. �Arr..,r LAUR IE RD. w v SAN U AVE. C3 } v v u . •. !� RST �' VN Z Z Co. RD. 8k • " 25 CC mBURKE AVE®BURKE AVE.(635 (� OTT O •. ELDR IDLE AVE. ism or.m o• � •? LM ONT AVE.!%—�ZrA 7AO*L ' J LL 10" AVE. HARRIS AVE. '� �' • • • • i ROSEW1000 AVE, N. ROS D RAMSEY COWTY •• NURSWG }� ANO } ,.....- ,� AN V. �• AVE. S. FMR GROUNDS . •. a. AVE, ^* f G OORICN , . .. ... LOCATION MAP Attachman+ 2. YAC r '.3 fflierlrx 7S (•+.i.o4) rop� ,.scN..89 O o+ .(�1�6� . Iso Q, ., �os '` iQi�•, ?'�7�o' i Cr,% l a R1, Y '.! . i` iIi 9G + • S 70 77 is _ sc. (46 (11) (9) 10 SAO) :c. 35,9 (4l) ISO*14 010 3.13 &c, (3G) IS 44a c. Ne �10 13 t7, ts 75 a 4c) ; = {i I 37) 12 t5'I . Z .0.., LOW 10 2 �' b " [,�.3aT + _ 2547, Ij 2546 3 off' ..�... .' . (• 264) oo � /► N p c44) 2541 2542 WET • or a6•t >} ; {j. �.,� • too • _ • .20$�i298 a i4'rt(•►'li) f �' � Ii s � Otq•.%2 � .75 ac (43) 219% X2534 -y • WETLAND ' ° ,-' MAPLE RIDGE MALL •.: (,� 2.525 , 12526; �. aao ° i i�C.01 in -o[ 33 3: G 3cb.sr t�F�.;b _.- ssr.ir' 3�� 551:6' w e s b- M • S � �� ,� ;•,, o�..�t135'43 �� ; � -rot.,t= Ste BITTERSWEET � ,,wf� ��`� .�11.63d.. I ESTAT E14 S r C 13 ,Z 5 RAINBOW FOODS'LBC 1 136,! l N ( M —Z3SITE \ I � \ I - w a. ° C P. 9—P D m o W Was 1 Q 00, rim M 7 W f ° (2� � ��. 9.55 �'► . ` CAREFREE COTTAGES JQ' J aro •� W � � 2 � t35 50 vC7 B C 4 1 � �,�, Q (u) �r1. 3(2C); C>> 2425 ' 13S.S9N Y► 1733 L B ■r M x(19) r#4% LL o ' °• �° r too- 10 a -�•�•■ 11 • �M ■ MAS N N. WiftR. GERVAI S COURT + 9i.c' 3s1. i3 ;3.0 I 2c�. 32:' o. le vs;� Ir 4.3i :.►. jt ..1770 ,.1 lW +�aL 1800 1818 ■i 1700 173 + v� 0 ■�.��.�. 1$90 0 179 low . (J) IY 7Tta. a NW BELL • w Ila I, _ ■ ♦ ,: C mi i Z ■; „; (ia w� Q S�olo inj�/ . - too' A I H • 1 .gtatc 1 , TOPPER : Z '�s ■ ■ ■ !� ■ ti OFFICE WAREHOUSE Mx "Itl a ■ �,.,6♦ .. WORLD Jc� .�{.,�`` �► PROPERTY LINE /ZONING MAP 4 Attachment 3 March 21, 1995 Mayor Bastian and City Council Members: Due to the complex issues involved in developing a site plan that serves our senior tenants in the best possible way, the developers of the Carefree Cottages of Maplewood IIIr find ourselves .somewhat behind schedule* We are very close to completion of the final site P tan and have been working closely with city staff to make. sure we are in compliance with city regulations. Unfortunately, our bond financing.must be completed by the first week of April or it will be forfeited and this project cannot proceed* As developers of the Carefree Cottages III, we are requesting that .the city approve,a resolution to allow the selling of -these bonds prior to the completion of the final approvals, of zoning PUD *and other requirements. Obviously, as developersr we Will complete all of the requirements to the city's satisfaction prior to any construction commencing. The city has complete control over the entire process. What.we are requesting has everything to do with timing. Without the, bonds .being issued r this project is dead* We feel that we have proven ourselves as developers in the past and that this project .will ill truly benefit the Senior Citizen Community of 'Maplewood for several years to come. Thank you for your consideration of this proposal* Since aly.0 nce Bruce ruce Moqren Gerald Mogren P.S. We currently have 500 names on our senior citizen's waiting list* 5 a . Attachment 4 Extract of Minutes of a Meeting of the City 'Council of the City of Maplewood, Minnesota nnesot-a- Pursuant to due call and notice thereof,, a regular meeting of the City Council of the City of Maplewood, M'. innesota was, duly held at the City Hall in said City on Monday, the 27th day of March, 1995, at 7:00 P.M. 0 The following members were present. and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION APPROVING THE HOUSING FINANCE PROGRAM AND AUTHORIZING EXECUTION OF VARIOUS DOCUMENTS IN CONNECTION WITH THE ISSUANCE OF RENTAL HOUSING REVENUE BONDS, SERIES 1995 (CAREFREE COTTAGES OF MAPLEWOOD III PROJECT) The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted.. 286203.1 RESOLUTION APPROVING THE HOUSING FINANCE PROGRAM AND AUTHORIZING EXECUTION OF VARIOUS DOCUMENTS. IN CONNECTION WITH THE ISSUANCE OF RENTAL HOUSING REVENUE BONDS, SERIES 1995 (CAREFREE COTTAGES OF MAPLEWOOD III PROJECT) BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota (the "City") as follows: 1. It is proposed that the City issue its Rental Housing Revenue Bonds, Series 1995 (Carefree,Cottages of Maplewood III Project) (the "Bonds") in the principal amount not to.exceed.$8,240,000 to finance the costs of the acquisition, construction and equipping of a residential rental housing proj ect ( the "Project" } in accordance with a Bond Purchase Agreement among the City, Carefree Carefree Cottages of Maplewood III Limited Partnership, a Minnesota limited partnership (the "Company" ) and Piper Jaffray Inc. (the "'Purchaser") (the "Bond Purchase Agreement"),. 2. The Bonds will be issued by the City pursuant to an Indenture of Trust dated as of March 1, 1995, executed by the City and Norwest Bank Minnesota, National Association, in Minneapolis, Minnesota (the "Trustee"), (the "Indenture"). 3. Pursuant to the terms of a proposed Loan Agreement dated as of March 1, 1995 between the.City as lender, and the Company as borrower (the "Loan Agreement"), the City will loan the proceeds of the Bonds to the Company to finance the Project. The. Company has agreed, pursuant to a Regulatory Agreement dated as of March 1, 1995, by and among the City, the Company and the Trustee (the "Regulatory Agreement") to operate the Project as a "residential rental project" under Section 142(d) of the Internal Revenue Code of 1986, as amended. The Bonds will be either privately placed or sold pursuant to a limited public offering by the Purchaser pursuant to a Limited Offering Memorandum (the "Limited Offering Memorandum") . 4. This Council, by action taken on December 19, 1994, gave preliminary approval to the proposal for the Project and the Housing Finance Program, The Metropolitan Council has given approval to the proposed Housing Finance Program by issuing its letter under Minnesota Statutes, Chapter 462C (the "Act"). The City obtained allocation of Bonding Authority pursuant to Chapter 474A.091 on January 9, 1995. The City Council of the City hereby gives approval to the Housing Finance Program. 5. Forms of the following documents have been submitted to the City Council: 286203.1 7 (a). The Loan Agreement; (b) The Indenture; (c) The Regulatory Agreement; and (d) The Bond Purchase Agreement. 6. It is hereby found, determined and declared that: (a) the Housing Finance Program for the Project.,, the issuance and sale of the Bonds, the execution and delivery by the City of the Loan Agreement, the Bond Purchase. Agreement., the Regulatory Agreement and the Indenture (the "Bond Documents") and the performance of all covenants and agreements of the City contained in the Bond -Documents and of all other acts and things required under the constitution and laws of the State of Minnesota to make the Bond Documents and the Bonds valid and binding obligations of the City in accordance with their terms, are authorized by the Act; (b) it is desirable that the Bonds be issued by the City upon the terms set forth in the Indenture; (c) the basic payments under the Loan Agreement are fixed to produce revenue sufficient to provide for the prompt payment of principal of, premium, if any, and interest on the Bonds issued under the Indenture when due, and the Loan Agreement and Indenture also provide that the Company is required to pay all expenses of the operation and maintenance of the Project, including, but without Limitation, adequate .insurance thereon and insurance against all liability for injury to persons or property arising from the operation thereof, and all taxes and special assessments levied upon or with respect to the Project premises and payable during the term of the Loan Agreement and Indenture; and (d) under the provisions of the Act and as provided in the Loan Agreement and Indenture, the Bonds are not to be, payable from or charged upon any funds other than the revenue pledged to the payment thereof; the City is not subject to any liability thereon; no holder of any Bonds shall ever have the right.to compel any exercise by the City of its taxing powers to pay any of the Bonds or the interest or premiums thereon, or to enforce payment thereof against any property of the City except the interests of the City in the Loan Agreement which have been assigned to the Trustee under the Indenture; the Bonds shall not constitute a charge, lien, or encumbrance, legal or equitable upon any property of the City except the interests of the City in the Loan Agreement which have been assigned to the Trustee under 286203.1 8 the Indenture; the Bonds shall recite that the Bonds are issued without moral obligation on the part of the state or its political subdivisions, and that the Bonds, including interest thereon, are payable solely from the revenues pledged to the payment thereof; and, the Bonds shall not constitute a debt of the City.within the meaning of any constitutional or statutory l:imitation'. 7. Subject to the review and approval of the City Attorney the forms.of the Bond Documents. and exhibits thereto are approved. substantially in the form submitted. The Bond Documents, in substantially the forms submitted, are directed to be executed in' the name on behalf of the City by the Mayor and the City Clerk. Any other documents and certificates necessary to the transaction described above shall be executed by the appropriate City officers. Copies of all of the documents necessary to the transaction herein described shall be delivered, filed and recorded as provided herein and in Bond Documents. 8. The City shall proceed forthwith to issue its Bonds , in the f orm and upon the terms set f orth in the Indenture . The Bonds will be purchased on substantially the terms set forth in the Bond Purchase Agreement and the Indenture which have been submitted to the City in connection with this Resolution. The Mayor and City Clerk are authorized and directed to prepare and .execute the Bonds as prescribed in the Indenture and' to deliver them to the Trustee for authentication and delivery to the original purchasers. 9. Mayor and City Clerk and other officers of the City are authorized and directed to prepare and furnish to the Underwriter certified copies of all proceedings and records of the City relating to the Bonds, and such other affidavits and certificates as may be required to show the facts relating to the legality of the bonds as such facts appear from the books and records in the officers' custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the City as to the truth of all statements contained herein. 10. The City hereby ratifies, confirms and consents to the use of the Limited Offering Memorandum in connection with the sale of the Bonds. The City has not prepared nor made any independent investigation of the information contained in the Limited Offering Memorandum other than the section therein captioned "The Issuer," and the City takes no responsibility for such information. 286203.1 9 11,. The approval hereby given to the various documents refer -red to above includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions there -from and additions thereto as may be necessary and appropriate and approved by the City Attorney and the City officials authorized_ herein to execute said documents prior to their execution; and said City officials are hereby authorized to approve said changes on behalf of the City. Theexecutionof any instrument by the appropriate official or officials herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. 12,. The approval hereby given to the Bond Documents and the various other.docu ments referred to in paragraph 6 above includes approval of (a) such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by Bond Counsel,the city Attorney and 'the City officials authorized herein to execute said documents prior to their execution and (b) such additional documents, agreements or certificates as may be necessary and appropriate in connection with the Bond Documents and with the issuance and sale of -the Bonds and approved by Bond Counsel, the City Attorney and City officials authorized herein to execute said documents prior to their execution; and said City Attorney and City officials are hereby authorized to approve said changes or additional documents, agreements or certificates on behalf of the City. The execution of any instrument by the appropriate officer or officers of the City herein authorized shall be conclusive ,evidence of the approval of such documents 'in accordance with the terms thereof and hereof. In the absence (or inability) of the Mayor or City Clerk, any of the documents authorized by this resolution to be executed by them may be executed by the Acting Mayor or the Acting City Clerk, respectively. 13. The actions of City Staff in causing the -notices of public hearing to be published in the Maplewood Review are hereby ratified, confirmed and adopted. 14,. The Company shall enter into various agreements with the City which shall impose the following restrictions on the Company and the Project: (a) Construction must begin by December 19, 1995. The City Council may.grant a time extension if just cause is shown; (b) Contracts entered into with contractors doing work on the Project shall provide that: 286203.1 10 (i) the contractor shall not discriminate in the hiring or firing of employees on the basis of race, color, creed, religion, national origin., sex, marital status, status with regard to public assistance, disability or age. .(ii) the contractor shall compensate employees with wages and financial remuneration as provided under the United States Code, Section 216A, as amended through June 23, 1986, and under Minnesota Statutes 1985, . Sections 177.41-177.44 . (i*ii) the contractor shall be required to employ. Minnesota residents in at least 80% of the jobs created by the project; and, at least 60% of the group shall be residents of the seven -county metropolitan area. Resident status under both of the above categories shall be determined as of the date of this. resolution. However, if the contractor can show that these quotas are not feasible because of a shortage of qualified personnel in specific skills, the contractor may request the City Council for a release from the two residency requirements. The requirements shall continue for the duration of the construction project. (iv) the contractor shall be an active participant in a State of Minnesota apprentice program, approved by the Department of Labor and Industry. (v) all provisions of these tax-exempt finance requirements shall apply to all subcontractors working on the Project. (c) A written opinion, with supporting justification from a qualified expert acceptable to the City, shall be submitted with the application requesting tax exempt mortgage financing to document that: (i) The Project will not adversely increase the vacancy rates of rental. multiple dwellings in the City that are existing or have received preliminary City approval over the metropolitan average. (ii) There is reasonable assurance that the Project will be able to comply with the federal, county and City low -to -moderate income requirements over the life of the bond issue. (d) The Indenture shall require: 286203.1 11 (i) The Company to periodically certify to the City and Trustee, iance com li with th the federal low -to - T moderate income requirement. irement. The frequency of certification shall be determined on a case-by-case basis. (ii) The Trustee is to inform the City of noncompliance trends with federal low -to -moderate income requirements. (e) As a condition of approving the Project, a lump - sum fee at Bond closing or an annual f ee over the l i f e of the Bond.will be required. The City reserves the right to choose the fee option that will be the most beneficial.to the City. This choice will be made when this Resolution is adopted. Factors to be taken, into account will include, but not be limited to. (i) The size of the Bond issue. (ii) Unbudgeted City funding needs at the time of the request. (iii) The number of requests. (iv) Federal arbitrage considerations. (f) The formula for each fee option is as follows: (i) Annual fee: (1) Full bond maturity: An annual fee payable on each anniversary of the Bond issue of not less than one-eighth of one percent of the unpaid balance and one-quarter of one percent of the Bond issue shall be pa id at Bond closing,, subject to federal arbitrage - restrictions. (2) Prepayment of Bonds.* The same as the full Bond maturity requirement, except if all of the outstanding Bonds are prepaid prior to final Bond maturity., the developer shall pay,, at the time of such prepayment, a lump -sum fee equal to the present value of the remaining annual fee payments, from the date of prepayment to final Bond maturity, subject to federal arbitrage restrictions. (ii) Lump -sum fee: At Bond closing, a lump -sum fee shall be paid that is equivalent to the present 286203.1 12 value of the annual. fee option. The present value must be determined by a qualified expert, acceptable to the city. (g) 20% of the Project units shall be occupied by households that have. an adjusted gross income of 500 or less of the metropolitan median income, unless the Company elects, to provide 40% of the Project units complying with the 60% of median income requirement; and (h) 75% of the Project units shall be occupied by households that have an adjusted gross income of not more than 110% of the metropolitan median income. Passed March 27, 1995 Mayor Attest City Clerk 286203.1 13 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and City Clerk of the City Council of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof. on file in, my office, and that the same is a full, true and complete -transcript of the minutes of a meeting of the City Council of said City duly called and held on the date. therein indicated, insofar as such minutes relate to the authorization of the issuance of the $8,240,,000 Rental Housing Revenue Bonds, Series 1995 (Carefree Cottages of Maplewood III Project. WITNESS my hand this 27th day of March, 1995. City Clerk 286203.1 '-- 14 AGENDA ITEM AGENDA REPORT dorso .,,d,... TO. City Manager y' $e j eoted FROM: Assistant City Engineer- SUBJECT: Project 93-02, T. H. 61 Frontage Road Improvements Assessment p Hearing DATE: March 21, 1995 Attached are the proposed .assessment roll. and the resolution adopting the roll. The p g low bid is from T. A. Schifsky for $459,662.4.3. The proposed total r ject cost is p p p $652,400.00. The funding for the project is proposed as follows: State Aid: $400,000.00 Cooperative Agreement: $100.90001.00 Sewer Fund: $319470.00 Assessments: $120.929.70 TOTAL $652,399.70 Staff is in the process. of completing the acquisition of theq re uired easements. All affected property owners have been invited to the hearing , where they will be given the opportunity to present any assessment appeals. Please see me if you have any questions. RESOLUTION ADOPTION OF THE ASSESSMENT ROLL WHEREAS, pursuant to proper noticedul given as required b law, the cit Y9 q Y � Y council has met and heard and passed on all objections to thep p ro osed assessment for .the construction of T. H. 61 FRONTAGE ROAD IMPROVEMENTS as described in the files of the city clerk as Project 93-02, and has amended suchro osed p p assessment as it deems just, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: I. Such proposed assessment, as amended, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment .levied against it. 2. Such assessment shall bea able in equal annualinstallments extending pY q 9 over a period of 20 years, the first of the. installments to be payable on or after the first Monday in January, 1996, and shall bear interest at the rate of 7.0 ercent per annum p from the date of the adoption of this assessment resolution. To the first installment shall be added interest on. the entire assessment from the date of this resolution until December 31, 199.5. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. It is hereby declared to be the intention of the council to reimburse itself in the future for the portion of the cost of this im rovement paid for from municipal funds by levying additional assessments, on notice and hearing as provided for the assessments herein made, upon any properties abutting on the improvement but not made, upon any properties abutting on the improvement, but not herein assessed for the improvement, when changed conditions relating to such properties make such assessment feasible. 4. To the extent that this improvement benefits nonabuttin9properties which may be served by the improvement when one or more later extensions or improvements are made, but which are not herein assessed, therefore, itis hereby declared to be the intention of the council, as authorized by Minnesota Statutes Section 420.051, to reimburse the city by adding any portion of the cost so paid to the assessments levied for any of such later extension or improvements. 5. The clerk shall forthwith transmit a certified duplicate of this assessment to the county auditor, to be extended on the property. tax lists of the county, and such assessments shall be collected and paid over in the same manner as other municipal taxes. MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Carver Elementary School Expansion LOCATION: 2680 Upper Afton Road DATE: March 9, 1995 CONTENTS C.:oor— 3 . Aotioia by Counciltv Endo.rsed..... Modified..... Re, ected........ Date INTRODUCTION .......... 2 P r0i Ject Description ........................................ 2 Requests BACKGROUND ......................... * 0 0 41. 0. 0 4. 0 0 0 0 3 DISCUSSION................. 6 # 0 0 0 0 0 0 * * 0 0 0 0 a 0 a 01 RECOMMENDATIONS ........... CITIZENS' COMMENTS ......... 7 REFERENCE INFORMATION SITE DESCRIPTION ............. 8 SURROUNDING LAND USES ......... 8 PLANNING.............. 0 0 0 # 0 0 0 0 0 0 0 0 0 0 0 0 0 a 0 0 0 0 0 4 9 4 8 ORDINANCE REQUIREMENTS ......... CRITERIA FOR CUP APPROVAL ................ . ............. 1 ............ 8 CRITERIA FOR VARIANCE APPROVAL ..................................... PUBLIC SAFETY ..........................................................9 INTRODUCTION Project Description Independent School District (ISD) 622 is proposing to expand Carver Elementary School. (See the location and property line maps on pages 10 and 11 and the site plan on page 12.) The District is proposing the following changes to the existing school: 1. Add about 18,000 square feet of building area. This space is for new gymnasium space, additional classrooms and support space. In addition, they are proposing to remodel the existing gym into a Media Center. The proposed additions would have exteriors of brown brick with accents to match the existing brick building. (See the building elevations on Sheet 6 of the attached plans.) As part of the alternate bids, they are proposing to change the aqua metal facia panels to an exterior insulation finish system. 2. Provide 56 general parking stalls (existing) and 37possible additional parking stalls. As part of the alternate bids, the School District is proposing the 37 additional parking stalls west of the existing parking lot. The District based the number of parking spaces on the existing and projected staff, visitor -and community needs. (See the letter on pages 13 and 14.) 3. Revise the parking lot and drives as follows: a. Add 37 parking spaces west of the existing parking lot. This is part of a bid alternative. b. Add a service drive to the east side of the existing school. This would be for service trucks to use a new loading dock and elevator on the east side of the school. The trucks now usually park near the north entrance of the school for deliveries. 4. Move the playground equipment that is south of the school. As shown, the existing climbing structure would move farther south to snake room for the gym additions. The School District would border the play area with landscape timbers. 5. Change the location and direction of the two existing ball fields. The proposed plan shows the new fields facing each other west of the gym and playground equipment. They would change the fields in the future. Requests The School District is requesting that the City do the following: 1. Approve a conditional use permit (CUP) to enlarge the school. The Code requires a CUP for schools. Maplewood has never approved a CUP for this school. 2 2. Approve the design plans, including the bid alternates. 3 Waive. the screening requirement for a proposed roof top chiller unit. They would paint the new unit instead of screening it. 4. Approve a variance for the underground lawn sprinkler requirement. BACKGROUND 4n December 19, 1994, the City Council authorized approvals with ISD 622 for the expansion of Carver School gym space. These included Bid Options #1 for 3,600 square feet at an estimated cost of $325,000 and Option #2 for an additional 2,400 square feet at an estimated cost of $215,000. The Council also approved a Cooperative Agreement with the school district about Maplewood paying for the .architectural fees for the various project options. DISCUSSION Conditional Use Permit The architect said that the number of na lc�_snaces_proposed will be enough. (See her letter on .pages 13 and 14.) As noted in the letter, the school population would increase a maximum of 75 students above the current population. This means there would be up to 3 additional teachers and 2 buses with the increased population. A potential problem time with parking could be evenings when the gymnasium and ball fields are in use. The City should require the school district to add more parking if the City decides that it is needed. One of neighbors had several concerns about the proposal. (See the letter on pages 16 and 17.) Thearchitect responded to these concerns in the letter starting on page 18. Lawn Irrigation System Variance A lawn irrigation system benefits the City especially during droughts. An in -ground irrigation system improves the odds of a lawn being watered. An irrigation system enables a lawn to be watered during off -business hours and without dragging hoses across parking lots. The School District, however, has a maintenance staff to water the lawns. The grounds are well maintained. (See the architects letter about this on page 15.) 3 RECOMMENDATIONS A. Adopt the resolution on ages 20 and 21 This resolution approves the conditional use p p permit to expand Carver Elementary School at 2680 Upper Afton Road. The permit is based on the findings required by the Code and subject to the following conditions. 1. All construction shall follow the plans stamped January 18, 1995 and the utility, grading and erosion control plan stamped March 9 1995 as approved by .the City. The Director p p p of Community Development may approve minor changes. 2. The proposed construction must be started within one year after. Council approval or thep ermit shall end. The Council may extend this deadline for one year. 3. The City Council shall review this permit in one year. 4. The City may require additional parking if needed. B.. Approve the plans stamped January 18, 1995 and the utility, grading and erosion control plan stamped March 9, 1995 for the Carver Elementary School expansion. The following conditions apply: " 1. Repeat this review in two years if the City has not .issued a building permit for this project. 2. Submit the following for staff approval before the City issues a building permit: a. A revised site plan showing 18 -foot -deep parking stalls or 2 -foot -wide non -grass areas next to the curbs for vehicle overhang. b. A plan showing the design of the trash dumpster gate. The gate shall be 100% opaque. (code requirement) c. A revised landscape plan showing: (1) Screening north of the westerly parking lot that is at least six -feet -tall. (2), Additional evergreen trees on the northeast corner of the existing school to help screen the new service drive from the homes to the north. (3) Sod on all disturbed areas. 4 d. A grading, drainage, utility and erosion control plan for the City Engineer's approval. The erosion control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. This plan shall have a catch basin on the north side of the proposed expanded parking lot. e. The school district or contractor shall provide the City with documentation that they have permission to put storm water on to Ramsey County property. 3 Complete the following before occupying the additions: a. Restore and sod damaged boulevards. b. Install reflectorized stop signs at all exits and a handicap -parking sign for each handicap -parking space. c. Install continuous concrete curbing around all existing and proposed parking and drive areas. (code requirement) d. Install site lighting, subject to the Director of Public Safety's approval. Lighting shall not exceed one foot-candle of light at any residential property line. The contractor shall shield or aim the -lights so the light source is not visible. (code requirement) 4. If any required work is not done, the City may allow temporary occupancy if: a. The City determines that the work is not essential to the public health, safety or welfare. b. The City receives a cash escrow or an irrevocable letter of credit for the required work. The amount , shall be 150% of the cost of the unfinished work. c. The City receives an agreement that will allow the City to complete any unfinished work. 5. .All work shall follow the approved plans. The Director of Community Development may approve minor changes. C. Waive the screening requirement for the new rooftop mechanical equipment on the Carver Elementary School addition because: 1. It would not improve the building's appearance or affect property values. 5 2. The addition would be at -least 450 feet from Upper Afton Road on the north and 400 feet from the church to the east. The new gym would screen the view from the west and there is a playground and a park to the south of the proposed addition. Theschool district or contractor shall paint the new mechanical equipment to match the building. (code requirement) D. Adopt the resolution on page. 22: This resolution approves a variance from the requirement for an in -ground lawn .irrigation system for Carver Elementary School: The City bases. the variance on the following findings: 1. The spirit and intent of the ordinance would be met since the school district has a maintenance staff to waterthe lawns -when needed. 2. The school property is well maintained. RIJ CITIZENS' COMMENTS City staff surveyed the owners of the 41 properties within 350 feet of Carver Elementary School. Of the 18 replies, 11 were for the project, three objected and four had no comment. For 1. It will help the children of Carver .School. (Body - 2716 Upper Afton Road) 2. It will be good to have use of the gym. (Brenner - 2673 Upper Afton Road) 3. I think it will increase the value of my property and if I do sell, I am sure it will add to the features of the neighborhood. (Dragich - 2615 Upper Afton Road) 4. The school is overcrowded, which will cause future problems. Parking is so bad that parents often have to use residential side streets at night, it's cold and dangerous. (McClesky -15 Farrell Street) 5. I am for the proposal if a grass corridor is south from the .sidewalk about the same as is maintained from the present parkina. lot about 15 feet wide. I prefer the parking lot as far south as possible. (Eastman - 21 Farrell Street) 6. The community must need it to accommodate the growth. (Morgan, Sun City, Arizona.) 7. 'Schools are important. (FD Investments -West Saint Paul) 8. The area is growing and the school needs more room. (Gus Tarr, Tom Thumb Stores) Opposed 1 I do not see the need for the additional 37 parking spaces, other than this, it is OK. (Nelson - 2689 Upper Afton Road) 2. What difference does it make what I think? When you decide to spend, you will spend. It is unnecessary, media center for what or who? Leave it as is. (Gam - 16 Farrell Street) 3. See the letter on page 16 for additional comments. 7 REFERENCE INFORMATION SITE DESCRIPTION Site size: 9.4 acres Existing land use: Carver Elementary School SURROUNDING LAND USES North: Houses across Upper Afton Road South: Ramsey County Open Space West: Ramsey County Open Space East: Clinic and Lutheran Church of Peace PLANNING Land Use Plan designation: S (school) Zoning: F (farm residence district) ORDINANCE REQUIREMENTS Section 36-437(3) requires a CUP for schools. CRITERIA FOR CUP APPROVAL Section 36-442(a) states that the City Council may approve a CUP, based on ten standards. (See findings 1-10 in the resolution on pages 20 and 21.) CRITERIA FOR VARIANCE APPROVAL State law requires that the City Council make the follow* fins to approve rove a variance from g g the zoning code: 1. Strict enforcement would cause undue hardship because of circumstances unique to the property under consideration. 2. The variance would be in keeping with the spirit and intent of the ordinance. "Undue hardship", as used in connection with the granting of a variance, means theroe in p p �Y question cannot be put to a reasonable use if used under conditions allowed by the official controls. The plight of the landowner is due to circumstances property, unique to his not created q p by the landowner, and the variance, if granted, will not alter the essential character of the locality. Y i 8 Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. PUBLIC SAFETY Extend the automatic fire suppression system throughout. v sec.1 �-2 8/carversc. cup Attachments: L Location Map 2. Property Line/Zoning Map 3. Proposed Site Plan 4. Architect's letter dated January 12, 1995 5. Architect's letter dated March 8. 1995 6. 1-31-95 letter from Grill 7. Architect's letter dated February 28, 1995 8. Conditional Use Permit Resolution 9. Variance Resolution 10. Plans date-stamped January 18, 1995 and March 9, 1995 (separate attachment) 6 LOCATION MAP 10 Attachment 1 ! o` z FREM ONT 275 `'' AVE. '• •., ; 261 G FRON TAGS R0. CONWAY AVE. - •'+ - h 13 209 10�i 1 cw 240 ' 236 • • •. •:•. a 207 N N N N a .� . N � N • 201230 C1 h220 222 SON . Tonnom • , Doke . , �0 RD . •in R)!7E HUDSON pL SS - • ' '• • �' � B OWN► W i c DR. M :.• cc •. z YER LA. CREEK , . JAMES �• CREEK < W N '-' y ' • W p UPPER ANON RD. • • z •.•. :::• : ; Q .......... .......... 0 • • ,. REQ .• ; REG lo • •' o• LOWER ' • • `. RAMSEY COUNTY CORRECTIONAL ® FACILITY t • • .:. LONDIN LA. cmatwo r R HI G Parc 'qp `•F20 ; POND PDAY Cc z MARY LA. ..39 • • • . . LA POND AVE p v KING AVE ' Co MAILAND RD. ClR. o tie 0 < � .•'``J • O 0 °' Pe'r`ms CRESTVIEW �• yyT o OD DR. FOREST • • �. .; o OAKRIDGE DR. DR. CT. o W z ~Z �• HILLWOOD _ � ..•. LOCATION MAP 10 LJ r, 11 � � z4 13 ^ rP. �. � �i►f33 4.4 o�y1P- a 134.1 �3 �~ o Og 45' 1 30 ..0 13 6 13 T,, r 3 S 3.3 3 ��,; '3o � 4 UPPER AFTON ROAD 0 "W SCHOOL ops 22 11 i Attachment 2 r- N ISS, 1 FUEL STATION 2715 ._ . IS 6 CLINIC .5 tn SAF.vS CARVER ELEMENTARY SCHOOL (8.�loac ao « 11 0 oof COMMERCIAL �= CENTER el t_ cath E,u�rch dF- e c� LUTHERAN CHURCH OF PEACE W (At 55S Z — Z3.75ac. W ��'` w ♦ 10 4-N 34070 J -24-4S TiOG 1 r•ATg06 .0,48/,63 Cd Z 5 6.7 3 c.. z � � W COUNTY" L ' OPEN SPACE(7) neo�---- --- ---- ?►o!� x�O Rd Es I � 14. Z,43T2' PROPERTY LINE I ZONING MAP 11 Q N a i I LM i PROPOSED 37 ADDITIONAL PARKING SPACES LID WdMft ,q, DALLMD Im "mum i t t Sam 0 1 14 Attachment 3 ADD LAND AP i ..............+ SC NG HER CHANGE SERVICE DRIVE � o Jt lKtwigs! . i o � s ................WK.............. .. I ,,ono STINGOOL CH I itr--- S PROPOSED ADDITIONS am i ce _ _ r am goww wwou me I smwwoww� _ _ as.r _ 00 GWWJI .. #AM ---�- - - PROPOSED GYM (ALTERNATE #1) PROPOSED GYM (ALTERNATE #2) SITE PLAN CARVER ELEMENTARY SCHOOL 12 1-18-95 4 N Armstrong Torseth: Skold and Rydeen r=' Inc. January 12, 1995 City of Maplewood 1830 E. County Road B Maplewood, MN 55109 Subject: Conditional Use Application Carver Elementary School, ISD 622 Maplewood, Minnesota Attention: Director of Community Development To whom it may concern, Attachment 4 Enclosed is the application for conditional use prepared as directed for Carver Elementary School, Maplewood, MN. Independent School District #622. Carver Elementary School is located at 2680 Upper Afton Road on 9.346 acres of land. The existing building is located on the east side of the property and was built in two phases, 1`957 and 1959. There have not been any additions to this structure since that time. Homes are located to the north of the site, to the east is commercial use and to the south and west is Ramsey County open space known as Battle Creek Regional Park. The new addition, of approximately 20.,000 s.f. is to be located to the south and west of the existing building and will include a new gym, classrooms and support space. The City of Maplewood is participating in this addition as an alternate to extend the new gym further west. The existing gym will be remodeled into a new Media Center. This new addition and remodel will enhance the building functionally and aesthetically featuring brick exterior with detail. The base brick color will be a warm brown and the detail brick color will match existing in color and texture. The face of the newly remodeled Media Center will change to accommodate new windows and the entry doors will be updated. As an alternate we are also proposing to change the aqua metal facia panels to an Exterior Insulation Finish System. ! r 13t EJ te 1 s r�M� Mylf..r 40 4.w • w 40 Vehicular traffic patterns and congestion will. not increase significantly as the addition is to accommodate an alreading existing school population of 581 with a maximum future use of 650 students. This increase will necessitate -3 new teachers and 1 to 2 buses. And, if built, the addition of the new gym will be used by the community at night and parking will be available. We are also proposing an alternate to increase parking 37 spaces for a total of 93. Another alternate that affects the site but increases functionality is the addition of a service road on the east side of the site which would bring the service trucks to a dock near the new elevator. The elevator addition is part of the base bid to provide handicap accessibility.. The new dock would utilize the elevator to provide a better service access. This dock would eliminate the trucks which now park at the most northern entry of the building when making deliveries. The last issue to be discussed are room top units. This project requires one roof top. unit: a chiller, 6'-6" high, 9'-6" long x 7'-6" wide . This unit will be located at the south end of the building about 450' from Upper Afton Road approximately 400' from the church to the east. We are requesting a wavier to delete screening to this unit due to its great distance from view by property owners to the north and east. The new gym will screen its view on the west and to the south is the park. We will paint the unit if granted the waiver. All agencies have been informed of this project and the design reflects input received to date, eg: Ramsey County Watershed District, Fire and Life Safety, Planning and Utilities. Note: The handling of storm water run off under proposed conditions has been approved by Ramsey -Washington Metro Watershed District according to their permit number 95-17. Your prompt attention to this project will be greatly appreciated. If there are any further questions regarding this matter, please feel free to call me at any time. Sincerely, Myrene A. Biernat, AIA Project Architect MAB: sa cc: Bill Gaslin Enclosures 14 Armstrong Tarseth Attachment 5 Skold and Rydeen Inc._ March 81, 1995 City of Maplewood 1830 East County Road B Maplewood, MN 55109 Attention: Ken Roberts, Planner Re: Carver Elementary. School Conditional, Use Permit Project No. 94077 Dear Mr. Roberts, As an addendum to the Conditional Use Permit we are requesting a waiver for the requirement of an underground lawn sprinkler system. Underground Sprinkler System: In Section 36-28(C9) all building other than single or double family residences are required to provide underground lawn sprinkler systems. Carver Elementary School has been located at this site for many years, and its grounds are well-maintained year-round by a grounds crew from the North St. Paul - Maplewood -Oakdale School District. The School District intends to maintain the grounds using current staff and methods upon completion of the new addition, and does not require an underground sprinkler system to accomplish these goals. Thank you for your consideration of this issue. Sincerely, fty(bom Myrene A. Biernat, AIA MAB:hjc cc: Bill Gaslin, ISD #622 Ron Parrucci, ISD #622 r Paul Erickson, ATS&R 15 Attachment 6 n _N C) EO A()Oilta�JAL tt ^ ' i� f _jctl4e n( 4C4 M ^ 2 y � K.. � � � -� fir' � � � � ^ .�- : �.� r1 .•- � r <_Q r__)H C-) 0 L (q 7�:,. N 0 N C_.. _(-Z n. (5 45 t 1 C ENT '5erirr _ON-THr, C VI 0 L A. rn 1\1 Mmo OAT olooko- e -rip ilmmplkj 061- (F. (3 �it L L e Z -..v OScl. r) Ray Al L_ A.r�lfo'� r, 0 -t^7( .1 P!rl 0 OFJ . 1 t 1 (21p[C. r LU%7qQr �''� i -lei c' .) c _ 1� �� E r l'] r " I em'.) 1 H60 L. i L A C LNC./ RC't t c i_ l (-. c _ n �"oz.;not"t.1 ["1ql�t",' iv,- f ntu 5 r- c U2.-, F ult( G L r6 INIR ftr tk)H 6c< -.7 H 45 Ho o k, C) 6 r3 L21 Lic.7L ON TH E 8 L 0' E IH T F, ol 'w3clH()Q'c' 3(_71c_Qliqr.'4 no As (ve)77 c) 11�r612Lr-'z(ts U)t:[tj j3o.-rz A (C C. O.S R < 1. 1-4 6: pe.6 'sY -O- 9217 A�5 n�c:"Uj up, - - C2 (4'0'-hN4 A Ut'(S 0_ /V -7 WILL_ P Ca T c i iq r? a (_ t y C � c n (f S r i t A N� I A 71 E �_ i I _ t'i t 'S0 rKE.//Dell (, ? 0 T v ( ) t t � t7t' n(I L i t:' C) ( n r A T` i f't M'S ( S rC i I_ n0 �JV 211 N.Q�7 o T ::r LO r • y 16 • ��' 1 11`1 -95 C � Armstrong Torseth Skold and Rydeen Inc. February 28, 1995 City of Maplewood 1830 Fast County Road B Maplewood, Mei 55109 Attention: Iden Roberts, Planner Re: Carver Elementary School C;onditionai Use Application Dear Mr. Roberts. Attachment 7 This letter is in response to Mr. Grill's letter (dated January 31, 1.995) regarding the above mentioned project. First, I have spoken with Brace Anderson, Director of Parrs and Recreation, City of Maplewood and he. has stated that the elseof the ball fields at Carver was not intended for adult play. Afton Heights has five baseball/softball fields located four blacks to the west of Carver Elenlentary and this meets the city's active scheduled league games. Secondly, I have spoken. with .Bob Swanson. P..E., Clark Engineering, and we agree that entry to the new dock should be off of Zipper Afton Read thus eliminating a possible hzmardous sittiaticni. He will proltide dwvings for your tlgii ne t v.teek# Third, Mr, Chill mentioned that the new parking should have been designed on the east fide of the school. Our response is that we would have had to drain the new parking lot to an ori -site retention pond because. we would not have been allowed to drain onto Upper Afton Road. A retention pend oto the east. side of the building was not a possibility. Finally, our response to Mr. Grill's question regarding the location of the gyne is as follows. A gyne on the east side would have cut off all view of nature and natural light for a numlbar of elassrovz s. This wm n6t an a�.c.eptablt soluGuli. L itretLitl gb dic gym to the south would have presented a number of security issues. Both the .School District and the City of Maplewood Parks and Recreation were concerned about ni ht C1I 1 g ne use, and securing die school classroom portion of the building. IN • •+r 1 '^III :'.1� C - j, � • � 1-1 1 n C � City of Maplewood February 28, 1995 Page 2 We have striven to provide a project solution that serves both the children, and the communit . Mr. gill's concerns utere discussed very eafly 1n thi5 j�rnje�t, and A5 y . you can see, were completely drought through during the design process. If you have any further questions, please feel free. to call, nae at any time. Sincerely, mom MyCene A. Biernat, AIA Project Architect. MAB-hjc cc: hili aslin, ISD #62? Paul Erickson, ATS&R 19. Attachment 8 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Independent School District No. 622 is requesting that Maplewood approve a conditional use permit to expand a school. WHEREAS, this permit applies to 2680 Upper Afton Road. The legal description is: Beginning at a point twenty (20) rods west of the Northeast corner of the North Half of the Southeast Quarter (N 1/2 of the SE 1/4) of Section One (1), Township twenty eight (28), Range Twenty two (22); thence South forty (40) rods; thence West forty (40) rods; thence North forty (40) rods; thence East forty (40) rods to the point of beginning. (PIN 1-28-22-41-0005) WHEREAS, the history of this conditional use permit is as follows: 1. On March 6, 1995, the Planning Commission recommended that the City Council approve this permit. 2. On March 271, 1995, the City Council held a public hearing. The City staff published a notice in the paper and sent notices to the surrounding property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The Council also considered reports and recommendations of the City staff and Planning Commission. -NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above-described conditional use permit based on the building and site plans. The City approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe. access on existing or proposed streets. -- 20 6. The use would be served by adequate public facilities and services, including streets, Police and fire protection, drainage structures, water and sewer systems, schools and p p � g parks. 7. The use would not create excessive additional costs for public facilities or services. 8 The use would maximize thereservation of and incorporate the site's natural and scenic p � features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The City Council may waive any of the above requirements provided the Council determines that the balancing of public interest between governmental units would be best served by such a waiver. Approval is subject to the following conditions: 1. All construction shall follow the plans stamped January -18, 1995 and the utility, grading and erosion controllan stain ed March 9� 1995 as approved by the City. The Director of p p Community Development may approve minor changes. 2. The proposed construction must be started within one year after Council approval or the p p y permit shall end. The Council may extend this deadline for one year. 3. The City Council shall review this permit in one year. 4. The City may require additional parking if needed. The Maplewood City Council adopted this resolution on March 27, 1995. 21 Attachment 9 VARIANCE RESOLUTION V;HFREAS, Independent School District No. 622 applied for a variance from the zoning ordinance. WHEREAS, this variance applies to 2680 Upper Amon Road. The legal description is Beginning ata _point twenty (20) rods west of the Northeast comer of the North Half of the Southeast Quarter (N 1/2 of the SE 1/4) of Section One (1), Township twenty eight (28), Range Twenty two (22); thence South forty (40) rods; thence. West forty (40) rods; thence North forty (40) rods; thence East forty (40) rods to the point of beginning. WHEREAS, Section 36-28(c)(9) of the Maplewood Code of Ordnances requires the installation of an in -ground lawn irrigation system. V`TI EREAS, the School District .is not proposing to install such'a system. WHEREAS, this requires a variance. WHEREAS, the history of this variance is as follows: 1. On March 14, 1995, the Community Design Review Board recommended that the City Council this variance. 2. On March 27, 1995, the City Council held a public hearing. The City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The Council gave everyone at the hearing an opportunity to speak and .present written statements. The Council also considered reports and recommendations from the City staff and Design Review Board. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above-described variance. The City bases the variance on the following findings: I. The spirit and intent of the ordinance would be met since the school district has a maintenance staff to water the lawns when needed. 2. The school property is well maintained. The Maplewood City Council adopted this resolution on March 27, 1995. 22 Planning Commission -2- . Minutes of 03-06-95 VI. NEW BUSINESS A. Conditional Use Permit: Carver Elementary School (2680 Upper Afton) Ken Roberts, associate planner, presented the staff .report and answered questions from the commission. The commission discussed the need for additional .parking at the school. Myrene Biernat, an architect with Armstrong, Torseth, Skold and Rydeen, Inc., addressed a concern of the commission about paved area around the school. and said that it was. not required by the fire marshal. Ms. Biemat said bids were being taken on a parking lot as an alternate and there were many alternates on_this project._. It is.a very low budget project with more internal needs that might have priority. Jerry Haubie, the principal at Carver Elementary School, talked about parking and described. a bigger parking lot as "a want, not a need." He said the school does have a relationship with the church to the east that allows use of the total church parking .lot during the day and other times when needed and available. Mr. Haubie agreed with continuing the -parking as recommended by staff and making a decision. in the future after the gym is built and in use. Commissioner Rossbach moved the Planning Commission recommend adoption of the resolutions which approve the conditional use permit to expand Carver Elementary School at 2680 Upper Afton Road. The permit is based on the findingsrequired by the code and subject to the following conditions: 1. All construction shall follow the site pian (stamped January 18, 1995) approved (with changes) by the city. The director of. community development may approve minor changes. 2. The proposed construction must be started within one year after council approval of the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The city may require additional parking if needed. Commissioner Sandell seconded. Ayes—all The motion passed. MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 EAST COUNTY ROAD B, MAPLEWOOD, MINNESOTA MARCH 14, 1995 f. CALL TO ORDER CPr(irperson Erickson called the meeting to order at 7 p.m. ROLLICALL Marvin Eric on Present Marie Robins Present Roger Anitzberg Present Ananth Vidyashank Present APPROVAL OF MINUTE A. February 21, 1995 Boardmember Robinson moved Boardmember Anitzberger seceded. IV. APPROVAL OF AGENDA of the minutes of February 21, 1995, as submitted. Ayes—ail Boardmember Ani rger moved approval of the amend agenda, omitting Item 6.d. Boardmemb idyashankar seconded. Ayes—all V. UNFI HED BUSINESS 'here was no unfinished business. VI. DESIGN REVIEW A. Building Addition—Carver Elementary School, 2680 Upper Afton Road Myrene Biernat, ATS&R Architects, gave a presentation on the addition and answered questions from the Board. Pat Sarver, a landscape architect with ATS&R described alternate landscape plans and also answered. Board questions. He said a Southeast Asia landscape feel was requested so appropriate plants that would tolerate Minnesota weather were chosen. The landscape, as planned, would require minimal upkeep and would include interactive gardens. Two Overhead site lights Would be added in addition to the existing lights. Boardmember Robinson moved the Community Design Review Board recommend: B. Approval of the plans stamped January 18, 1995, and the utility, grading and erosion control plan stamped March 9, 1995, for the Carver Elementary School expansion. The following conditions apply: Community Design Review Board �2- M i n utes of 03-14-95 1. Repeat this review in two years if the city has not issued a building permit for this project. 2. Submit the following for staff approval before the city issues a building permit: a. A revised site plan showing 18 -foot -deep parking stalls or 2 -foot -wide non -grass areas next to the curbs for vehicle overhang. b. A plan showing the design of the trash dumpster gate. The gate shall be 100% opaque. (code requirement) c. A revised landscape plan showing: (1) Screening north of the westerly parking lot that is at least six -feet -tall. (2) Additional evergreen trees on the northeast corner of the existing school to help screen the new service drive from the homes to the north. (3) Sod on all disturbed areas. d. A grading, drainage, utility and erosion control plan for the city engineers approval. The erosion. control plan shall be consistent with the Ramsey Soil and Water Conservation District Erosion Control Handbook. This plan shall have a catch basin on the'north side of the proposed expanded parking lot. e. The school district or contractor shall provide the city with documentation that they have permission to put storm water on to Ramsey County property. 3. Complete the following before occupying the additions: a. Restore and sod damaged boulevards. b. Install reflectorized stop signs at all exits and a handicap -parking sign for each handicap -parking space. c. Install continuous concrete curbing around all existing and proposed parking and drive areas. (code requirement) d. Install site lighting, subject to the director of public safety's approval. Lighting shall not exceed one foot. candle of light at any residential property line. The contractor shall shield or aim the lights so the light source is not visible. code requirement) 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. Community Design Review Board -3- Minutes 3- Minutes of 03-14-95 b. The city receives a cash escrow or an irrevocable letter of credit for the required work. The amount shall be 150% of the cost of the unfinished work. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. The director of community development may approve minor changes. C. Waive the screening requirement for the new rooftop mechanical equipment on the Carver Elementary School addition because: 1. It would not improve the building's appearance or affect property values. 2. The addition would be at least 450 feet from Upper Afton Road on the north and 400 feet from the church to the east. The new gym would screen the view from the west and there is a playground and a park to the south of the proposed addition. The school- district or contractor shall paint the new mechanical equipment to match the building. (code requirement) D. Adoption of the resolution which approves a variance from the requirement for an in - ground lawn irrigation system for Carver Elementary School. The city bases the variance on the following findings: 1. The spirit and intent of the ordinance would be met since the school district has a maintenance staff to water the lawns when needed. 2. The school property is well maintained. Boardmember Anitzberger seconded. Ayes—all Building Addition --Holiday Station Store, Lower Afton and McKnigh gads Mark Ne the real estate manager for Holiday Compa , gave a presentation on the project. Mr. Ne aid the building will have a corncheckoutsystem that allows entrance and convenien king on both sides o e building. The building will be oriented toward McKnight Road, but'acc ill be bo rom McKnight and Lower Afton Road. Mr. Nelson also said a detached, single -s wash will be included. Samples of building material were shown to the Board. T oa Iso discussed signage, grading, drainage, traffic control, and curb cuts with applicant. Mr. Nelson explained that e code would require the minorI designation which limits fueling capacity (one island) -for this project because the dist e from the southerly line of the Holiday prop to the northerly line of the residential property ss than 350 feet. Secretary Ekstr d discussed the property valuation study that was reques by the Planning Co fission. Mr. Nelson said Holiday eliminated the convenience foo drive-thru conceptd this has allowed them to have more green space along McKnight and a eater setb for the car wash. TO FROM: SUBJECT: LOCATION: DATE: MEMORANDUM r.r I Action by( Counci.1.. 01 Endorsed....... Modified,.... Rej ectod,..„_. City Manager date Ken" Roberts, Associate Planner Land Use Pian Change --Open Space Site 116 Area between Keller Parkway, Forest Street, Brooks Court and Gervais Avenue February 28, 1995 INTRODUCTION The City Council directed the Planning Commission and Parks and Recreation Commission to review the purchase of a property for open space. Maplewood's Open Space Committee has numbered this site 116. It comprises about 31.90 acres bounded by Keller Parkway, Forest Street, Brooks Court and Gervais Avenue. (See the maps on pages 4 and 5.) The staff has negotiated a price of $408,000 for 17.13 acres and is still negotiating to buy the other 14.77 acres. State law requires that the Planning Commission advise. the Council whether proposed public acquisitions follow the Comprehensive Plan. The City has not shown this site on the land use plan for open space, so we have scheduled a public hearing to consider changing the land use plan for this area. The changes would be from M-1 (light manufacturing) and R-1 (single dwellings) to OS (open space). (See the existing and proposed land use. plan maps on pages 6 and 7.) The staff is recommending that the City drop Forest Street north of Keller Parkway as a major collector street on the land use plan. Neither the City nor the property owners in the area plan to build Forest Street as a collector street. BACKGROUND On November 2, 1993, the voters approved the open space referendum. This vote authorized the City to sell up to $5 million in general obligation bonds to buy land for open space. The Open Space Committee recommended that the City Council consider buying open space from a list of nineteen sites. This list included the fourteen top-rated sites in Maplewood and five additional sites that the Committee has rated top in their respective neighborhoods, but not City-wide. Since then, the City has narrowed this list to nine properties. (See the list on page 8 and the map on page 9.) These are the properties that the owners have expressed an interest in selling. The City Council has authorized the staff to negotiate buying three of these sites. These include Site 142 (Frost Avenue and English Street), Site 153A (Priory) and Site 103C (County Road D and Woodlynn). Maplewood has closed- on Sites 142 and 153A and should close on Site 103C in March, 1995. On February 27, 1995, the Parks and Recreation Commission reviewed Site 116. The Commission recommended that the City buy Site 116, based on the following advantages: 1. It is adjacent to Ramsey County Park property (Spoon Lake). + 2.. The site has an excellent mix of hardwoods with mature oaks. 3. Thearea would separate asingle-family area from the commercial area to south and provide a buffer {both a visual and noise buffer) from Highway 36. 4. The site has good access from the south, east and western directions. 5. The site could have multiple uses from a recreational standpoint, including trail development, nature interpretation and picnicking. DISCUSSION The Open Space Committee ranked this site 13 out of 67 sites and first of the sites in this neighborhood. (See the chart on page 8.) This site has several advantages: • It is part of linear open space corridor (Phalen Chain of Lakes) • It is adjacent to a county park (Spoon Laky) • The site has a mix of hardwoods with mature oaks • This area provides a visual and noise buffer between a residential area and (Highway 36) • There is safe and easy access and good accessibility to the area • The site could have multiple uses including trails, nature interpretation and picnicking Staff estimates that the cost to buy all the top eight sites is about $5,062,000. The City has about $4.7 million to spend on property. As such, the City might not be able to buy all of the top eight sites. Staff and the open space committee will finalize the list and the size of the sites after completing the negotiations with all the property owners. 2 RECOMMENDATION Adopt the resolution on page 10. This resolution changes the land use plan for the area between Keller Parkway, Forest Street, Brooks Court and Gervais Avenue. The changes are from M-1 (light manufacturing) and R-1 (single dwellings) to OS (openspace). This resolution also drops Forest Street as a collector street north of Keller Parkway. The City should make these changes because: 1. Maplewood plans to buy this site for open space. 2. The City's Open Space Committee ranked this site 13 out of 67 sites they studied. 3. This site would expand the linear open space corridor in this area. 4. The purchase would preserve a variety of natural features on this site, including a wetland and an area of mixed hardwoods. 5. Neither the City nor the other property owners in the area plan to build Forest Street as a collector street. The City shall not make these changes until the City closes on the property. p:sec9/openlan5.mem Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Existing Land Use Map—Site 116 4. Proposed Land Use Map --Site 116 5. List of Top -Rated Sites 6. Map of Top -Rated Sites 7. Land Use Plan Change Resolution 3 . 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A M I A I I �, SPOON LAKE e ,1 •e r I r � t e \ s0 � .�i-«1 •s •�.- -- - - " ze r HIGHWAY 36, AIL _ �A`~ • \ Y ;1° COUNTY Of RAMWY — - - - - �— — - -- - `-- -- - -- -- -- — o� --AP S Or PROPERTY.LINE /ZONING MAP OPEN SPACE SITE 116 5 Attachment 3 � r �o ro minor Beam Ave. collector r KOHLMAN LAKE- NEIGHBORHOOD LAND USE PLAN . OPEN SPACE SITE 116 (EXISTING) Q rty Rd. C Gervais Highway 36 J 4 N Attachment 4 I�OHLMAN LAKE - NEIGHBORHOOD LAND USE PLAN (PROPOSED) 7 Q N Attachment 5 TOP EIGHT OPEN SPACE SITES FROM THE OPEN SPACE COMMITTEE'S RECOMMENDED OPEN SPACE LIST $5,002,000 (est.) + Total estimate to buy these five sites is $2.32 million Open Space Ranking City ID# 67 Sites Propea,Loc, ation- Ow_ Acres Estimated Cost 153A 1 Priory 39 $152005000 151 6 East of Rice, South of B—Zittel & Oren 29 + 142 6 English and Frost 24 $8275000 161B 6 South of Linwood Ave., East of Sterling St.- 23 + Kayser 108 9 Hazelwood and Beam Pearson 7.5 + 116 13 Near Spoon Lake - Kuslich & Pillsbury 32 + 173 21 Sterling, south of Carver 40 + 103C 57 Between County Road D and Woodlynn 23 $6552000 $5,002,000 (est.) + Total estimate to buy these five sites is $2.32 million 151 7 132 Maplewood OPEN SPACE Top 'Rated Areas THE TOP SITES ARE CIRCLED 9 Attachment 6 PAP TPAale 148 440 .453A 1538 156 Maplewood OPEN SPACE Top 'Rated Areas THE TOP SITES ARE CIRCLED 9 Attachment 6 Attachment 7 LAND USE PLAN CHANGE RESOLUTION WHEREAS, the Director of Community Development proposed a change to the City's land use plan from M-1 {light manufacturing) and R-1 (single dwellings) to OS (open -space) and to drop Forest Street north of Keller Parkway as a major collector street. ViHEREAS, this change applies to the undeveloped property located between Keller Parkway, Forest Street, Brooks Court and Gervais Avenue. W]HEREAS, the history of this change is as follows: l . On March 6, 1995, the Planning Commission held a public hearing. The City staff published a hearing notice in the Maplewood Review and sent notices. to the surrounding property owners. The Planning Commission gave everyone at the hearing a chance to speak and present written statements. The Planning Commission recommended that the City Council approve the plan amendments. 2. On March 27, 1995, the City Council discussed the land use plan changes. They considered reports and recommendations from the Planning Commission and City staff. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above-described changes for the following reasons: 1. Maplewood plans to buy this site for open space. 2. The City's Open Space Committee ranked this site 13 out of 67 sites they studied. 3. This site would expand the linear open space corridor in this area. 4. The purchase would preserve a variety of natural features on this site, including a wetland and an area of mixed hardwoods. S. Neither the City nor the other property owners in the area plan to build Forest Street as a collector street. The City shall not make these changes until the City closes on the property. The Maplewood City Council adopted this resolution on , 1995. 10 Planning Commission a-2- Minutes 2- Minutes of 03-06-95 V. PUBLIC HEARINGS A. Land Use Plan Change -Open Space Site 116 (Keller Parkway, Forest Street, Brooks Court and Gervais Avenue Ken Roberts, associate planner, presented the hearing notice and the staff report. There were no commission questions for staff. The public hearing was opened for comments. Since there were no comments, the public hearing was .closed. Commissioner Rossbach asked staff if there was any way Forest Street could end at Brooks rather than extend further, and then agreed with staff that Dr. Kuslich, the owner, probably would not favor this. Commissioner Rossbach also asked if a cu.l de sac would be needed at the end of Forest Street if it were not to be extended in the future. Russ Matthys, as, city engineer, said a cul de sac would be preferred for maintenance purposes, but there are similar situations in the city where a cul de sac was not required. Commissioner Kittridge moved the Planning Commission recommend adoption of the resolution which changes the land use plan for the area. between Keller Parkway, Forest Street, Brooks Court and Gervais Avenue. The changes are from M-1 (light manufacturing) and R-1 (single dwellings) to OS (open space). This resolution also drops Forest Street as a collector street north of Keller Parkway. The city should make these changes because: 1. Maplewood plans to buy this site for open space. 2. The city's open space committee ranked this site 13 out of 67 sites they studied. 3. This site would expand the linear open space corridor in this area. 4. The purchase would preserve a variety of natural features on this site, including a wetland and an area of mixed hardwoods. 5. Neither the city nor the other property owners in the area plan to build Forest Street as a collector street. The city shall not make these changes until the city closes on the property. Commissioner Frost seconded. Ayes—all The motion passed. e. VI. NEW BUSINESS A. Conditior%Use Permit: Carver Eleme�Mfy School (2680 Upper Afton) Ken Roberts, as iate plan , presented the staff report and answered questions from the commission. The co sion discussed the need for additional parking at the school. MY gene Biernat, a chit with Armstrong, Torseth, Skold and Rydeen, Inc., addressed a concern of the mmission ab aved area around the school and said that it was not required b e fire marshal. Ms. Bi at said bids were being taken on a parking lot as an altern and there were many alternate this project. It is a very low budget project with AGENDA ITEM AGENDA REPORT :fiction by Council: TO: City Manager Endorsed. FROM: Cit Y Eng ineer Nodif ]Rejecter Dat SUB).ECT: .1616 Currie Street, Nienast DATE: March 20, 1995 Shannon Nienast appeared at the last city council meeting concerning a code variation and lot division request. In addition, he was concerned about the cash connection charge he had paid as part of his buildingpermit fees. The cash connection charge P o g for -this property was determined by taking the frontage of the lot (132 feet) times the current cash connection charge, which is $35 per front foot for sewer and $35 per front foot for water. The total cash connection charge is $9,240. The 132 feet is the frontage along the future Currie Street. This method of calculation is consistent with other similar situation that have occurred in the city. Y It is likely that in the future sewer and water will be extended along the future Currie Street, past the front of this home. A rational argument can be made that at that time the property owner should receive a credit for the cash connection charge. It is recommended that the city council adopt a motion stating that if a city project is constructed along Currie Street that results in an assessment subject against the subj g property for sanitary sewer and water service, that the property be credited in an amount up to the cash connection charge currently paid. KG H • Jc MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate, Planner SUBJECT: Code Variation and Lot Split _ LOCATION: 1616 Currie Street DATE: March 20, 1995 INTRODUCTION The City Council considered this request on March 13, 1995. After much discussion, the Council tabled the matter until March 27, 1995 for more information. I have attached the February 22, 1995 staff report. The staff recommendation is the same. kr:p/Sec 24-29/nienast2.mem Attachment: February 22, 1995 staff report MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Code Variation and Lot Division LOCATION: 1616 Currie Street DATE: .February 22, 1995 INTRODUCTION Request Shannon Nienast is requesting that the City Council allow him to divide the property at 1616 Currie Street into two lots. (See the maps on pages 9-11.) He owns the property and is having the house built on the property. The first (east) lot would have 21,780 gross square feet with the house at 1616 Currie Street. The second (west) lot would be the area west of Currie Street extended and would have 17,160 gross square feet. Mr. Nienast intends to sell the vacant lot and keep the other lot with the house. To approve the lot division, the City must approve a code variation. The variation is to allow lots that would not have enough frontage on a public street. Section 30-8(fl(1)(a) of the City Code. requires all interior lots to have at least 60 feet of frontage on a publicly dedicated andmaintained street. Each of the proposed lots would have 30 feet of frontage on Currie Street. Reason for the Requests Mr. Nienast wants to divide the property so he may sell the proposed vacant lot and keep the house and the east lot. He is just'finishing the house. BACKGROUND On August 28, 1989, the City Council approved revisions to the woods and Ponds preliminary plat. A condition of this approval was the developer giving the City an easement for the temporary cul-de-sac at the south end of Currie Street. The City required the developer of the Woods and Ponds plat to design the street this way a person could possibly extend it to the south. On June 15, 1990, the City approved a lot split for the property at 1600 McKnight Road. This lot split created the lot with the house at 1616 Currie Street. OPTIONS (from least to most desirable from the City's perspective) 1. Approve the lot split as requested by Mr. Nienast. Condition the split on the property owner dedicating a street and utility easement for the extension of Currie Street to the south property line. 2. ..Approve the lot split as requested by Mr. Nienast. Condition the split on the property owner dedicating and improving with utilities and pavement Currie Street (including a new temporary cul-de-sac) to the south property line. 3. Table the lot split until the City approves a preliminary and final plat for the area. This option would delay a lot split until the City has approved a final plat. An advantage for the City with this option is that a preliminary plat for the area should include the property to the south of this site in the design. The City could then approve a lot split based on the preliminary plat design and having all the public improvements built or covered by a developer's agreement. Option 3 would be more expensive for Mr. Neinast. He would have to have the property surveyed and prepare grading and utility plans. Mr. Nienast does not want to do a preliminary plat. 4. Deny the split. This option means that the property owner would have to wait to divide this property until Currie Street is extended with pavement and utilities. This is the safest option for the City, but the least desirable for Mr. Nienast. DISCUSSION Access to the Property to the South There is property south of Mr. Nienast's property that the owners may want to develop. This is the rear of lots fronting on McKnight Road, including those at 1580, 1560 and the undeveloped parcel south and east of 1540 McKnight Road. The owners of the property south of Mr. Nienast may want to have access to their property from Mr. Nienast's site. Section 30-15(b) of the City Code requires that the City not approve a lot split unless it would not adversely impact the subject property or surrounding properties. The City Attorney has advised me that the City has a duty to provide access to the property to the south. This requirement should be a condition of a lot split or plat. The Attorney stated in a similar case that denying access to the property may render that property unusable which could expose the City to a takings claim. K City Staff prepared a concept plan for a road to the south of Currie Street through Nienast's property to McKnight Road. (See the concept plan on page 12.) If the City roves a the lot split, pp Maplewood should require that Mr. Nienast provide a street and utility easement to the south property line as a condition of the division. Future Street Mr. Nienast is requesting a lot split based on a road location that the City has not yet approved. The lot split would limit the options for the street design. City Staff did a concept plan for a location for a future street on page 12. This street would provide access to the rear parts of the properties to the south. while we have not done any engineering studies, this road design seems like the most logical design. Mr. Neinast also may decide to change the width of the west lot. The proposed split would not effect these changes. If approved, the property owner should pay for all the construction costs of extending Currie Street to the south. Building Inspection Mr. Nienast is now having a contractor build the house at 1616 Currie Street. Maplewood has not made a final inspection of the work. This should be done before Mr. Nienast occupies or sells the house. The building inspector says that the work is almost complete. Additional Homes If the City approves the lot split, the City require uire the owner to build Currie Street with q public utilities and a temporary cul-de-sac is built to his south property line. This would insure that no one builds another house on this site until there is an improved public street and utilities to p serve the lots. If the City allows another house on this property without improving Currie Street it would be . provin g difficult to deny similar requests for the properties to the south of this site. The City has had trouble with multiple homes on a common driveway (Libby-Valiukas case). Since the City has not approved a future street location or grading plan, it could be difficult to know where top lace another house so it would not adversely affect a future plat and street designs. Conclusion Allowing the proposed lot division without an improved public street could cause problems for the City and the owners to the south. A difficulty with this request will be who pays for the extension of Currie Street when it is built. There is not an undue hardship unique to this property and the property owner has a reasonable use of the property with one house. The proposal would change the character of the area since it would allow two houses that would not have at least 60 feet of frontage on an improved public street. Finally, the code variation would not be in keeping . .. Y� p g with the spirit and intent of the City Code. 3 RECOMMENDATIONS A. Deny the proposed code variation and lot division for the property at 1616 Currie Street. The City should deny these requests because: 1. There is not an undue hardship unique to this property. 2. The property owner has a reasonable use of the property with one house. 3. The problems with site are not unique to the property. 4. The proposal would change the character of the area since it would allow two houses that would not have at least 60 feet of frontage on an improved public street. 5. The code variation would not be in keeping with the spirit and intent of the City Code. If the City wants to approve this request, the Council should do the following: B. Adopt the resolution on page 18. This resolution allows the division of 1616 Currie Street into. two lots, both of which would not have 60 feet of frontage on an improved public street. This resolution requires that the property owner complete the following conditions before the City will sign the new deeds for the lot division: 1. The legal description for the lot division shall follow the site plan shown on page 11 of the February 22, 1995 staff report. The Director of Community Development may approve minor changes. 2. Record with the County a permanent 60 -foot -wide street and utility easement to Maplewood for an extension of Currie Street. The alignment shall be as shown on the site plan on page 11 of the February 14, 1995 staff report. The easement shall have a 30 -foot setback from the existing house. The Director of Community Development may approve minor alignment changes. 3. Dedicating and improving to City standards (including utilities, curb and gutter, pavement and a temporary cul-de-sac) Currie Street to the south property line. This shall be subject to the approval of the City Engineer. 4. Install a sign at the end of Currie Street and the driveway that states the address of the house. The owner shall keep this sign in place until the contractor finishes the extension of Currie Street. 5. The Building Inspector must approve a final inspection for the house at 1616 Currie Street. 4 C. Approve the lot division shown on page 11 of the staff report. Before the City stamps the deeds, a owner or developer shall complete the above conditions and the following conditions: 1. Deeding to Maplewood a 60 -foot -Wide permanent public street and utility easement. This shall be for the extension of Currie Street to the south property line. City Staff shall approve the deed language before the owner records it. 2. Deed to Maplewood a 100 -foot -diameter easement for a temporary cul-de-sac near the south property line. City staff shall approve the deed language before the owner records it. 3. Recording all the new deeds within one year. 5 CITIZEN COMMENTS We asked the nearby property owners for the opinion of these requests. We sent surveys to the property owners within 350 feet of the site. Out of 29 properties, we received 12 replies. Two were for the request, nine were against, and one had no. comment. Those for the requests had the following comments: 1. The City will get more tax money when house is built on the new lot. Also, the City gets another $9,000 for cash connection fee like I paid. Also, someday, it will be two lots anyway when the road goes through. (Nienast- 1266 Beaverdale Road, applicant) 2. One house on each side of the street would be appropriate. (Ison - 1628 McKnight Road) Those against the requests had the following comments: 1. ' Do not want the cul-de-sac extended. (Jerome - 1637 Currie Street) 2. Room for one house. (Kelly - 1643 Currie Street) 3 The street should. be improved and/or cul-de-sac moved. If an extension of moving of cul- de-sac of Currie Street is not done at this time and is not done within a reasonable amount of time and dirt or gravel road is access to these divided lots, then I would object to the division and also wonder why a permit was issued to begin with. (Vogl - 1655 Currie Street) 4. It should stay the same - do not change lot sizes. We do not want to be charged for assessments. (Jensen - 1560 McKnight Road) 5. I object to this proposal if the minimum backyard setback would not be met on the proposed second lot. (Arcand - 1.600 McKnight Road) 6. We object to further lot splitting and street expansion for residential construction will contribute to more destruction of the environment, ie, animal and bird migration, forests watersheds etc. This is not in keeping with the objectives of the DNR or the interests of the long-time residents in the community. The owner should develop the property as it exists now. (Simon - 1579 Myrtle Street) Also see the letters on pages 13-17 for additional comments. REFERENCE SURROUNDING LAND USES Northerly: Houses on Currie Street Westerly: Houses on McKnight Road Southerly: Rear yards of houses on McKnight Road Easterly: Houses on Myrtle Street SURVEY OF OTHER CITIES In 1992, the City staff surveyed twenty suburban cities to see if they allow homes that front only on private driveways. Only four allow such lots. These four cities require City Council approval for such a request. PAST ACTIONS ON SIMILAR REQUESTS On April 20, 1978, the City Council approved a request for Lorrie Heinzen to construct a house at 2554 Idaho Avenue. Ms. Heinzen's lot did not front on a paved street. The Council approved the request, subject to the owner paving a driveway to the existing street. On May 18, 1978, the City Council approved a request of James Sobota to construct a storage building east of 2054 English Street. This building is on property that does not front on ap aved street. This approval was subject to two conditions the City Engineer approving the driveway design and the applicant recording a maintenance agreement for the driveway. On May 1, 1980, the City Council approved a request from Keith Libby to build three homes on a land -locked parcel. The site is on Century Avenue, south of I-494. Access to thisarcel is only y available via a 30 -foot driveway easement from Century Avenue. This approval was subject to Mr. Libby installing a paved driveway on the existing easement to the City Engineer's specifications. The City also required the applicant to sign an agreement to maintain the drive to City standards, including snow plowing. On July 13, 1992, the City Council approved three requests for Radmila Popov for the Piletich property at 860 Burke Court. Burke Court is a private driveway. These requests allowed Ms. Popov to divide the property at 860 Burke Court into three lots. This approval also allows a total of five lots that do not front on an improved public street. On November 23, 1992, the. City Council approved a construction agreement and street vacations for Marlow Priebe. This agreement allowed the property owner to build two houses on a private r A driveway. The property is south of the Eldridge Avenue right-of-way and west of Birmingham Street. These two houses are on lots that do. not front on an improved public street. On July 26, 1993, the City Council approved a construction agreement and an increased front setback for Rodney and Susan Korf. These approvals were so the K.orfs could. build a house on an existing 7.5 -acre tract of land east of Sterling Street that did not front on a public street. On October 11, 1993, the City Council approved a construction agreement for Steve Lukin. This approval was so Mr. Lukin could build a house on property that is north' of County Road C and east of Kennard Street. The property does not front on an improved public street. On May 23, 1994, the City Council approved a driveway agreement and lot division for Gilbert Regnier. These approvals were so Mr. Regnier could divide the property at 2830 Keller Parkway (2870 Arcade Street) into two lots. The lot with the existing house would not front on an improved public street. UTILITIES There is sanitary sewer and water in Currie Street. kr-,p/Sec 24-29/nienast.mem Attachments: 1. Location Map 2. Property Line / Zoning Map 3. Site Plan 4. City Staff Concept Plan 5. Letter from Ehlert - 1623 Currie Street 6. Letter from Belland+Petersen - 1624 Currie Street 7. Letter from Horwath 8. Letter from Sam Cave 9. Resolution X WA Attachment 1 MCKP*CM LN m Z LARF .... • •t�► at ... • • • ,• .� • •.• • •• r• .My j 0 7 •• �+ • MONTANA • U 1f •. NEBRASKA , AVE. [ON.. .f• •� N . •''t •• 8 • )ON � t .• ••r ,h . M YJOE LA. `• • • TEVR 2. TIERNEY AVE. t� • 0 • I &AEADOW DR. IDAHO AVE. ' 4. RIPLEY AVE. '••' NORTH SAINT PAUL • ,.• � � MjCK4a DR •.• .•0 do �1•:' •..• `tet :'*42 3 REB ECG DR DR lo 4 2 3 '!'4. 81RC:NVEE DR HOLLOWAY aC • AVEV 2 - . t� ,�„ •, ,.� ANGaA CT cin 1'5 PINE TREE DR • Ptis�rfs '6 BIRCNMEW OR o o• ., ' �� i • ROUJNG 141U.S DR ••. • Eork"s ' p VIM 3 . p 1 Al'EL n WAYZ _:••� J "OU CIR. •• �URIpu 2 A09V%. CX LA 3 9VvV &E 'tD W AV • •• .. ... ' - •. MCKP*CM LN m Z LARF .... • •t�► at ... • • • ,• .� • •.• • •• r• .My j 0 7 •• �+ • MONTANA • U 1f •. NEBRASKA , AVE. [ON.. .f• •� N . •''t •• 8 • )ON � t .• ••r ,h LOCATION MAP 9 AVE. • • TEVR t� • 0 • IDAHO AVE. ' •41,� or • • • 1 MjCK4a DR �' :'*42 3 REB ECG DR DR 4 2 3 '!'4. 81RC:NVEE DR • ate. Cr 2 ..•� ,�„ •, ,.� ANGaA CT cin 1'5 PINE TREE DR Ptis�rfs '6 BIRCNMEW OR S 6 7 0.7 ROUJNG 141U.S DR VIM AVE. .t. • .• • OF't'E 1 Al'EL n WAYZ J : • 2 A09V%. CX LA 3 9VvV &E 'tD W ... ' - 4 !l0pcAr Lit Q 4 s S COUGER LA KAwT?fORNE AVE- f ' � •. AVE.. E. ROSE AVE.. GER"' U .. • to A� WAC NOUA AVE. :... LOCATION MAP 9 o t8z, gv 73 7S Z.S 4z.5 •3- too V e ja;64 l� oa7 0 4o o o o o i Attachment 3 SITE PLAN 11 �3 ogo tj w d) 0 E. - W W ccH W 1623 cc 1624 U Like PARALLEL WITH Tilt MOTH LOOK OR S<C. 14 "' --- •s'1os••- EAST 295.07 . LINE of THE N.w.1i4 of TFIEN:w. �i� os SLCA SOUTH ANO SOUTH LINE OF CAVES AMC WOODS PONDS ' Z,NO ^001 T I ON ' 1 1 ,_ �- `1'R'tT i N QPe° I C#o 0 on 0' y OA C 1 50.7 Y 1616 ff � W m�►� .. W 13,200 otL � i 17,820 I 0•0 456.74 •.. ` W EST PROPOSED LOT SPLIT TOTAL AREA 3k 94 0 54. FT. SITE PLAN 11 �3 ogo tj w d) 0 w w 3 is to `p ►` N 6� 0 r"' A E S W O DS 1 2 3 4 �1 NDPa d 168 Z. .o (43) 2 t IOU! _ z y.� 2 � T 8. Wr M 441205 lid, .(45)4 4 Csg3 2� 397.80 � 3 Attachment 4 97. d5 CY - 2G5.es � ' s (ZZ) r ISO. 03 .r �) � � 4a (60 9 8 h cs77 x.02 Z 40o o • �• S o N � �.6 C+sgs•os1 t (0) N 04 `. ' (54) o o liton Ld _ .34 ie . �� o a 11: J • iso _ . ., 3 t • / 1 nJ r .a o a 10 f COG 7$ 21 Irlqv s,4„� a o s 7O • • low s 6 '� 0 4Z 77-90 raft A? MONTANA 1.97 --.. + M ,� o 14o.sc �t•9 T 8 �°� cotr �'`� CITY STAFF CONCEPT PLAN 12 = 4 5 . t30 62 0AP) 10 pq Q N X63 -x.91 M IMV 7� s9Com.�eN) � •°ft7e* 47 l•4 53p. -yr i ami ib C oC*7 _ f �3 I I, .o a4j � I An (5) x t99.4b, ��• �99.ts' o~ •o 43) Q doom asew 74... Now q O 97. d5 CY - 2G5.es � ' s (ZZ) r ISO. 03 .r �) � � 4a (60 9 8 h cs77 x.02 Z 40o o • �• S o N � �.6 C+sgs•os1 t (0) N 04 `. ' (54) o o liton Ld _ .34 ie . �� o a 11: J • iso _ . ., 3 t • / 1 nJ r .a o a 10 f COG 7$ 21 Irlqv s,4„� a o s 7O • • low s 6 '� 0 4Z 77-90 raft A? MONTANA 1.97 --.. + M ,� o 14o.sc �t•9 T 8 �°� cotr �'`� CITY STAFF CONCEPT PLAN 12 = 4 5 . t30 62 0AP) 10 pq Q N KENNETH ROBERTS CITY.OF MAPLEWOOD 1830 EAST COUNTY ROAD B MAPLEWOOD11 MN 55109 Mr. Roberts.. Attachment 5 DEC ? December 20v 1994 I am writing to explain why I am against the proposed lot split of , 1.616 Currie Street. It is my opinions and that shared by others in the neighborhood., that this proposed split should be tabled until further development in the area takes place . Having lived here for over two years, my family has grown accustomed to the benefits of the cul-de-sacs Where we know that it is only a.matter of time before development takes away the safety of the current situation, it is necessary for proper planning and consideration of future development to take place prior to changes being made. When we purchased our lot from Mr. Cave. we were informed that the cul-de-sac was temporary and would be removed at developers expense at a• time in the future when the road was extended to accommodate more houses. This understanding, is similar to my neighbors. Allowing this variance to be granted would be in my understanding the extension of Currie Street. When the building plans were approved by the city, it was not granted to Mr. Nienast that he would automatically be allowed to split his property. As a matter of fact, at no time was I informed of the variance being granted to allow for the current dwelling to be built without the necessary frontage. I would like to point out that I am paying full taxes for a site on an improved street -with curb and gutter* This clearly is not the current case. I request that this issue be delayed until further not.ices At a time when changes allow for the road to continue.. I have no problem with the proposed lot split. The recent sale of 1.580 McKnight Road and the listing of the large 2.5 acre lot adjacent to 1.540 McKnight Road should lead to development later this summer. In the meantime, the approval of this variance by the city council would have a negative impact on the value of my residence. My family is currently investigating the possibility of selling our property, and it is important for this issue to be handled in such a manner as not to limit the ease of our selling our residence. Extending the road past the end of a "temporary" cul-de-sac would hot only not make sense, it would violate the premise under which my lot was purchased, I am very interested in the process by which this variance is handled. I would like the opportunity to be involved when this issue goes before the city council. The proper development of this street is in everybody's best interest. .4 Thanks for your consideration, 0000* r4a Steven P. Ehlert 1623 Currie Street 13 0 DEG, Attachment 6 CG17 �t�lc.txr.�i.6�J y1 �'Gc�7�Lt.¢� �tJ /� l.��c�.<, Gl.¢. Lc�-e.e-e � l�,. J�-G�, � T'k�o.Qewovt� f�ic.�` w.e 7 wa�.P�Q /ccc�u�, �� /10,01 icm-c 0 ,o-% �dz.� �r� /�i,GC. t�+� �'�YtC.v:��riw --� Cc-�-ce. �"�• Wk.«,L, i;r. crt.4.& -R-�e a J,_k C.u-C "S d. -4,.j '000'� ohm.. Q Q �- �'»a�-ccs iaz�iazw�, � da.x.n,.v-. o� �-4•� c� �Q,aL�� o -h fly/Ir �� 0,� Lac )ZO PAZ �� c� -a� -sem. --2o- c t /� � G CvQ+e..i. �.�t . C (6z�{ cv�e2�e �T 14 Ub �CTi/4 /attachment 7 `lgN�/0/✓ � Y/E/�/IST P� �'ES rYS/b/E -fp /S'cuf�7 J�/�� S�Ess,rs�Ei✓;�S /6N /hE/.t IleN L^ C.1%2/t'IEs7K 0�2 L(/OuI� 4.4- NdCCUN�S TG' 771 / / G iAL S /I 06VN�2S V7Wsi6i�T /� 1 P. N l E;�`7frYo%Eo�.47� l/ 717;5 fi.YjjlE Ta �Sc�SC� �� CU:NE.G 7(� gyu.s9�✓`/� 7Z- /o - 4" , �n,� /" �� 15 y/US MA- „yy /�e2 /rtD,ec C�i�vE�op.s,b/,E mac/ CANC�✓ is ice/ GLhn' 7` L/y C'0�/C-LuxaN D uR � ,4-7Z (YOES �Ecf� ovR /-��/ 46--�A7 _jn A7 /F�%s 7iME / q� VI CIL /0Y6 16 r Attachment 8 DEC Mr., Ken Roberts office of Community Development City of Maplewood Regarding the application to divide the lot at 1616 Currie. Bui * lding should be allowed on 1616 Currie only if the street and other improvements- are extended to the South edge of the property* It seems that if the petition is granted two houses( if this petition is granted how could a similar one for 161`5 . Currie be .. denied?) will be built on land that has not paid for the improvements that are usually required to make lots in Maplewood buildable, That is, they will be built without paying for sewer main extension, water main extension, curbs or gutters or Storm sewer extensions* If homes are build without.paying for the street extension, it is likely that the new homeowners will oppose the construction of the street et because they will have no benefit to gain and -will not want to pay forthe street* ----- An added incentive for them to oppose the street extension after they have built is that they will not want to give up the benefit of the open space they will enjoy by having an undeveloped street for a yard* If the lot is built on. without extending the street,, it also increases .the Cost for property owners south of the subject site to extend the street to their properties.. It makes it nearly e, impossible for'a private develop r to develop the land south of the subject lot because the private developer has no way to charge the petitioning land owner for building a street in front of her lot. The owners at 1623 and 1624 Currie are presently burdened by a temporary cul D Sac that is to be removed when the street and related improvements are extended to the South. This temporary cul .D Sac occupies a large part of the front yards of these two homes* If the city grants the petition without requiring the, public improvementsp it is in effect requiring two property owners to subsidize their new neighbor by continuing to provide their front .lawns to enable their new neighbor access to her property* 'This site should await development until the owner -.is .willing to build 'a street extension or work with his neighbors to the south to plat and develop enough land to justify such a street extension, When Mr, Cave developed the woods and ponds platr he offered to extend the street onto this parcel but his offer was refused. If the property is now allowed to develop without standing the expense of public improvementsl, the City is sending a message that it is more profitable to refuse to cooperate with neighbors who want to develop their land than to cooperate. An additional advantage to requiring cooperation between neighbors in this case is that the land might better be developed as 80 foot lots instead of 132 foot lots that now exist. This would also require cooperation between property owners* ly Since Yours Since ly JV Sam ve file currie 17 Attachment 9 CODE VARIATION/DRIVEWAY AGREEMENT RESOLUTION WB EREAS, Mr. Shannon Nienast is asking that the City approve a Code variation to divide 1616 Currie Street into two lots; WHEREAS, the legal description of the property is: The East 295 feet of the North 132 feet of the South 659.03 feet of the West 1/2 of NW 1/4 of NW 1/4 of Section 24, Township 29, Range 22, Ramsey County, Minnesota WHEREAS, Section 30-8(fl(1) of the City Code requires all interior lots to have at least 60 feet of frontage on a publicly dedicatedandmaintained street. L. V�ffiREAS, the proposed lots would only have 30 feet of frontage on a publicly -maintained street. 'WHEREAS, the history of this request is as follows: 1. The Planning Commission discussed this request on February 21, 1995. They recommended that the City Council deny the request. 2. The City Council discussed this request on March 13, 1995. The Council gave everyone at the meeting a chance to speak and present written statements. The Council also considered reports and recommendations from the City staff and Panning Commission. NOW, THEREFORE, BE IT RESOLVED that the City Council allow the lot division for the existing house on the above-described property with the following conditions: 1. The legal description for the lot division shall follow the site plan shown on page 11 of the February 22, 1995 staff report. The Director of Community Development may approve minor changes. 2. Record with the County a permanent 60 -foot -wide street and utility easement to Maplewood for an extension of Currie Street. The alignment shall be as shown on the site plan on page 11 of the February 14, 1995 staff report. The easement shall have a 3 0 -foot setback from the existing house. The Director of Community Development may approve minor alignment changes. 3. Dedicating and improving to City standards (including utilities, curb and gutter and pavement) Currie Street to the south property line. This shall be subject to the approval of the City Engineer. 18 4. Install a sign at the end of Currie Street and the driveway that states the address .of the house. The owner shall keep this sign in place until the contractor finishes the extension of Currie Street. 5. The Building .Inspector must approve a final inspection for the house at 1616 Currie Street. 6. Deed to Maplewood a 100 -foot -diameter easement for a temporary cul-de-sac near the south property line. City staff shall approve the deed language before the owner records it. 7. Recording. all the new deeds within one year, The Maplewood City Council adopted this resolution on 19 Planning Commission -2- Minutes of 02-21-95 VI. NEW BUSINESS A. 1646 Currie Street (Nienast) Iden Roberts, associate planner, presented the staff report and answeredq uestions from the commission. Shannon Nienast, the applicant, said he bought this property with the -understanding that it was actually two lots. Mr. Nienast said he paid water and sewer assessments for 132 feet of frontage as if the. street was actually there. He does not have water and sewer in front of his house. Mr. Nienast said he doesn'tunderstand why he was forced by the city to locate his house as it is and to pay the nearly $10,000 in assessments if he doesn't really own another buildable lot at this time. Ken Haider, city engineer, explained the basis for cash connection charges and -assessments. Mr. Haider said that the way the.law works on assessments unless you can . show benefit (an increase in the value of the property), you cannot assess the property. If two houses are built, building a street in front of them will not necessarily increase the value of the property. The properties south of this should not be burdened with the cost of building a street past these two properties. Mr. Haider said if the city grants this Iot.split, it should be on the condition that sewer, water, street, etc. be extended pproperties. these two ro erties. Mr, Haider answered additional questions from the commission on the conceptP lan, the history of the Jot, and the cost of building a street. Commissioner Rossbach asked why the city took the viewpoint in some cases that there was a street and in others that there was not. Mr. Haider said the city was allowing for a street to occur. The commission discussed - Sale options with the applicant. Commissioner Rossbach moved the Planning Commission recommend: A. Deny the -proposed code variation and lot division for the property at 1616 Currie Street. The city should deny these requests because: 1. There is not an undue hardship unique to this property. 2. The property owner has a reasonable use of the property with one house. 3. The problems with site are not unique to the property. 4. The proposal would change the character of the area since it would allow two houses that would not have at least 60 feet of frontage on an improvedp ublic street. 5. The code variation would not be in keeping with the spirit and intent of the city code. Commissioner Pearson seconded. The motion passed. Ayes—Fischer, Pearson, Thompson, Frost, Rossbach Nays—Kopesky Commissioner Kopesky noted that he voted against the motion because he felt an undue burden was placed on the applicant because of the cash connection charge havingbeen based on 132 feet of frontage. Commissioner Rossbach encouraged the commission to view Planning' Commission Minutes of 02-21-95 -3- this as two separate issues: one that has to do with the proper order of development within the city, .and the other with some things that need to be explained more fully to the applicant. Commissioner Kopesky then clarified that he wouldn't have voted for the motion unless it p Y required some street construction. Commissioner Fischer said that, based on the amount of and and development in the area, extension of Currie Street Is not a remote possibility. Commissioner Rossbach moved the Planning Commission recommend the City,Council p rovide answers or clarifications to Mr. Shannon Nienast and the Planning Commission as to the rationale for forcing Mr. Nienast's house to be located on his lot, positioned off a street which is not p latted and does not exist, and for the rationale of using the length of that street as his front footage dimension to be charged for the water and sewer connection, charges, rather than usingthe existing and real frontage of 60 feet that he has on the: street. Commissioner Pearson seconded. Ayes—all The. motion passed. 297 South Century Avenue (Ramsey County Correctional Facility) n Roberts, associate planner, presented the staff report. Harley Nelson, assi nt director of se Count Community Corrections Department, explained the project. ichael Cox, Y Y Y Wold itects & Engineers, said much of the improvement would be infra ucture, i.e. sprinkler s tem and mechanical distribution of air. Reroofing, fence imp . ements, window retrofits and a edical unit were also included in the plans. The comm cion questioned the percentage a and keup of the inmate population. Steve Dornbach, sistant superintendent, also swered questions from the commission. Commissioner Rossbach ?hqved the Planning Commission reXmmend: I. Adoption of the resolution w\Avue. es the condition use permit for a correctional facilityat 297 South Century Approval is b . ed on the findings required by ordinance and subject to theconditions• 1. All construction shall follow the site p proved by the city. The director of community development may approve or changes. 2. The county shall inform the city he followi a. If the percentage of felo increases above 29 of the inmates or if the percentage of gross misdemean increases above 33% oft inmates. b. Of any applicati s for a license for the facility that incse the maximum number of inmates abo 293. c. If theda' population exceeds the county's license for more t n 21 (twenty-one) cons tive days. /cdition 2.a. or 2.c. occurs, the city council mayreconsider the condi nal use The city must approve any increase in the facility inmate populatio icense it becoming effective. MEMORANDUM TO: City.Manager FROM: Building Official SUBJECT: Adoption of Building Code DATE: March 22, 1995 �-a Action by Counoiiaj Endorsed Modified.., Rejected Date. On March 13, 1995, city council approved the first reading of an ordinance adopting the Minnesota State Building Code and the fee schedule. Council requested the following. change: Plan review fees shall be 55% of the building permit fee, except that the plan review fee for dwellings, apartments and their accessory structures shall be 50% of the g buildin permit fee. _ The total building permit fee (excluding any surcharges) shall be $50 for residential decks and above -ground pools and $75 for residential in. -ground pools. We are now submitting the amended ordinance for second reading and approval. 11` Attachment: Ordinance ORDINANCE NO, AN ORDINANCE ADOPTING THE MINNESOTA STATE BUILDING CODE. THIS ORDINANCE: PROVIDES FOR THE APPLICATION, ADMINISTRATION, AND ENFORCEMENT OF THE MINNESOTA STATE BUILDING CODE BY REGULATING THE ERECTION, CONSTRUCTION, ENLARGEMENT, ALTERATION, REPAIR, MOVING, REMOVAL DEMOLITION, CONVERSION, OCCUPANCY, EQUIPMENT9 USE, HEIGHT, AREA, AND.MAINTENANCE OF ALL BUILDINGS AND/OR.,STRUCTURES IN THIS MUNICIPALITY; PROVIDES FOR THE ISSUANCE OF PERMITS AND COLLECTION OF FEES THEREOF; PROVIDES PENALTIES FOR VIOLATION THEREOF; REPEALS ALL ORDINANCES AND PARTS Of ORDINANCES THAT CONFLICT THEREWITH. THIS MUNICIPALITY DOES ORDAIN AS FOLLOWS: Section 1. Application, Administration and Enforcement. The application, administration and enforcement of the code shall be in accordance with Minnesota Rule Part 1300, 2100 and as modified by Chapter 1305. The Code shall be enforced within the .extraterritorial limits permitted by Minnesota Statute 168.62 Subdivision 1 when so established by this Ordinance The code enforcement agency of this municipality is called the Building Official. A Minnesota certified Building Official must be appointed b this PP y jurisdiction to administer the Code (Minnesota Statute 16B.65). Section 2. Permits and Fees. The issuance of permits and the collection of fees shall be as authorized in Minnesota Statute 166.62 Subdivision 1 and as provided for in Chapter 1 of the 1994 Uniform Building Code and Minnesota Rules Parts 1305.0106 and 1305.0107. Plan review fees shall be 65% of the building permit fee, except that the ge lan review fee for dwellings, apartments and their accessory structures shall 50% of the building permit fee. The total building permit fee (excluding any surcharges) shall be $50 for residential decks and above -ground pools and $75 for residential in -ground pools. Permit fees shall be assessed for work governed by this code in accordance with Table No. Revised lA of this Ordinance. In addition, a surcharge feeshallbe collected on all permits issued for work governed by this code in accordance with Minnesota Statute 166.70, Section 3. Violations and Penalties. A violation of the Code is a misdemeanor (Minnesota Statute 166.69). Section 4. Building Code. The Minnesota State Building Code, established pursuant to Minnesota Statutes 166.59 and 166.75, is hereby adopted as the building code for this jurisdiction. The code is hereby incorporated in this Ordinance as if fully set out therein, A.. The Minnesota State Building Code includes the following chapters of Minnesota Rules: 1. 1300 Minnesota Building Code 2. 1301 Bu.il.ding Official Certification 3. 1302 State Building Construction Approvals 4. 130.5 Adoption of the 1994 Uniform Building. Code including Appendix Chapters: a. 3 Division I Detention and Correctional Fac i 1 ities. b. 12, Division II, South Transmission Control C. 29, Minimum Plumbing Fixtures 5. 1307 Elevators and Related Devices 6. 131.5 Adoption of the 19913 National Electrical Code 7. 1325 Solar Energy Systems 8. 1330 Fallout Shelters 9. 1335 Floodproofing Regulations 1:0. 1340 Facilities for the Handicapped 11. .1346 Adoption of the 1991 Uniform Mechanical Code 12 135.0 Manufactures Homes 13. 1360 Prefabricated Buildings 1.4. 1365 Snow Loads 15. 1370 Storm Shelters 16. 4715 Minnesota Plumbing Code 17, 7670 Minnesota Energy Code B The following optional appendix chapters of the 1994 Uniform Building Code are hereby adopted and incorporated as part of the 'bui 1 di ng code for this municipality. 1. 19 Exposed Residential Concrete 2. 1, Division II Membrane Structures 3. . 33, Excavation and Grading C. The, following optional chapters of Minnesota rule are hereby adopted and incorporated as part of the building code for this municipality. 1. 1306 Special Fire Protection Systems with.Option 8 (Group M. S, or F occupancies with 2,000 or more gross square feet) 2. 1335 FLOODPROOFING REGULATIONS PARTS 1335.0600, TO 1335.1200 Section 5. Effective Date of Ordinance. The effective date of this Ordinance is March 27., 1995. AGENDA NO. =I 3 AGENDA REPORT Action by Council Endorsed. TO: City Manager edified �. Rejected .. FROM: Assistant City Manager Date RE: PURCHASE OF OPEN SPACE - SITE ##116 (Spoon Lake) DATE: March 21, 1995 INTRODUCTION At the February 13 meeting, the City Council referred the purchase of Open Space Site #116 to the Parks &Recreation Commission and the Planning Commission for review. The proposed acquisition is back before the City Council for final consideration. BACKGROUND Last November, the citizens of Maplewood approved the $5 million bond referendum for the acquisition of open space. This is the fifth property to come before the City Council for final consideration. The property, Site #116, is located north of Highway 36, west of Highway 61 near Spoon Lake. A location map is attached. An agreement has been reached with two of the three property owners. The purchase price for 17 acres is $408,000. Staff is still negotiating with a third property owner to the west for an additional 15 acres. Commissions' Review The Planning Commission conducted a public hearing on March 3 to consider whether the proposed acquisition follows the Comprehensive Plan. A copy of the Planning Commission's minutes is attached. The Commission unanimously approved the adoption of a resolution which changes the land use plan for this entire open space site. The land use plan changes would be from R-1 (single dwellings) and M-1 (light manufacturing) to OS (open space). The resolution stated that the land use plan should be changed upon closing to reflect the open space designation. 1 The Parks & Recreation Commission reviewed the acquisition on February 27. A copy of their report is attached. Their recommendation is to acquire the site. Currently, an environmental engineering consultant is conducting a Phase I study of the site. The final acquisition of the properties would only occur if the environmental report revealed a safe site, and the title is clear. Progress Report On Other Open Space Sites Site Number Location Acres Price #142 English/Frost 24 $8271000 Status: City closed on the property on December 1. #103C County Road D/Woodlynn 23 $655,000 Status: Closing will occur in April. #153A Priory, Century/Larpenteur 39 $1,200,000 Status: City closed on February 15. TOTAL 86 $2o6829000 Possible purchases currently being negotiated. #116 Spoon Lake 15 Status: Still negotiating with third property owner. #173 South end, Bonsell 38.5 Status: Still negotiating. #108 Pearson, Hazelwd/Beam 7.5 $220,000 Status: Under Commissions' review. ##151 County Rd. B/Rice 17-29 Status: Joint project with I.S.D. 6249 623, and 622 being considered. #16113 South of Linwood, Kayser 24 Status: Still negotiating. J #140 Trail Heads near #142 1.6 $80,000 Status: City Council decided not to purchase with open space funds. An estimate of the total purchase price for the five properties is approximately $1.8 million to $2.3 million. Expenses for the acquisition program are estimated at $300,000 which includes studies, appraisals, legal fees, and taxes. RECOMMENDATION It is recommended that the City Council consider the purchase of this portion of Open Space Site #116 and if they decide to acquire it: 1) direct staff to take the appropriate actions to close; and 2) adopt the attached resolution included in the Community Development agenda report. That resolution changes the land use plan for Site #116 to OS (open space). 3 J i91 (7) lb '� % lb� #it W �. 6 ' NQ v 020 Q % DEMO NT• AV E '4_; C, IL % uj % too (4p uj 7 .-,PS 7,2 ;J 9 C4 ri f 6 so 3 ))OQ> 4 )3 uj z UJ 0 0: LAJ 11 (s)) 1h 21 0 oil 2.3 24 ow a 0 LAI. f4 8 tr 0 z 5 %;1% 18 %% 7 (4 6 -7 fe sa ¢, Lsaf < W 139.74 too-- - 0) 85 co 92 V 7 5. 7 2-D 15 13 14 16 Las.) tv) 12.1. 7 Z 10 d 7.1,- 3�° �+ a 4 Q OT. 0 ��.� o 9 BROOKS 17 XZ , ) - 20". �� 01 22. 211 75. B 9 �; - 39 IOQ ...... X.. o� L, 17 0 • 03 (5.006c.) TOTAL ;0000 ....... ..... ti 39, - .... ...... .0. ✓ .................... ............. ........... ....... .......... :: 0 • .......... ............ ....... . xx'. T11.......... ......... 0-1-% ........ . -*!- 0,•0 to•• •0 04, Go 109 .00 41 illsbury �+: ':.:.:. . . � � • • • L�► �• � • • • • • � • • � • 410,• 9 Is 6 0% 0. tw F41 0 0 0 1 f ". - - ok . 0 a . . 1 0 1 * o 6a % * 0 1 It 1 0 0 0 v k • •0 . dip 0 • JN' 0 0 f,• •' 0 a • * t• o:• .• 601 •1. 0 0 •••0 co Ve 0 0 0 0 .0.00" 6 0 P•111' • Q 1* • 6 -� *% �$' . * *• 0 a. I logoa• ea. 'Ve 0 vv% 0 6 4 0. 0 4b• 6 & 0 0 40 9 & e 40 0of 40 • 0 , . 1 0 •oIP go a•41 60 pea a /* 0A • no scale LOCATION MAP PROPOSED OPEN SPACE p | (5. 0 0 ac. -) 1b6 I 10. omm off to 53 20 DEMO NT AV E 56 20 15 16 Zoe i4kBROOKS 17 79. 5z 433) 204 0 Is 22 53 19919 205-95 39 dd / � 'Go.oNNOW'00001S -------------- `.^ 0 too, 00 10 I ow - — - --illsbury—- -- -' - 00 0 ae 0 lb of to oo (5 o, 10 do 0 .6 V,-9-60 0 0 goo's 0� 6- - 4 a 60 10 -0 C 00 0 0- 100 | no scale CATION MAP PROPOSED OPEN SP CE Planning Commission -2- Minutes of 03-06-95 V. PUBLIC HEARINGS A. Land Use Plan Change --Open Space Site 116 (Keller Parkway, Forest Street, Brooks Court and Gervais Avenue Ken. Roberts, associate planner, presented the hearing notice and the staff report, There p were no commission questions for staff. The public hearing was opened for comments. Since there were no comments, the public hearing was closed. Commissioner Rossbach asked staff if there was any way Forest Street could end at Brooks rather than extend further, and then agreed with staff that 'Dr. Kuslich, the owner, probably would not favor this. Commissioner Rossbach also asked if a cul de sac would be needed at the end of Forest Street if it were not to be extended in the future.. Russ Matth s assistant city engineer, said a cul de sac would be preferred for maintenance purposes, but there are similar situations in the city where a cul de sac was not required. Commissioner Kittridge moved the Planning Commission recommend adoption of the resolution which changes the land use plan for the area between Keller Parkway, Forest Street, Brooks Court and Gervais Avenue. The changes are from M-1 (light manufacturing) and R-1 (single dwellings) to OS (open space). This resolution also drops Forest Street as a collector street north of Keller Parkway. The city should make these changes because: 1. Maplewood plans to buy this site for open space. 2. The city's open space committee ranked this site 13 out of 67 sites they studied. 3. .This site would expand the linear open space corridor in this area. 4. The purchase would preserve a variety of natural features on this site including a wetland and an area of mixed hardwoods. 5. Neither the city nor the other property owners in the area plan to build Forest Street as a collector street. The city shall not make these changes until the city closes on the property. Commissioner Frost seconded. Ayes—all The motion passed. VI. NEW BUSINESS A. Conditional Use Permit: Carver Elementary School (2680 Upper Afton) Ken Roberts 'associate planner, presented the staff report and answered questions from the commission. The commission discussed the need for additional parking at the school. Myrene Biernat, an architect with Armstrong, Torseth, Skold and Rydeen, Inc., addressed a concern of the commission about paved area around the school and said that it was not required by the fire marshal. Ms. Biernat said bids were being taken on a parking lot as an alternate and there were many alternates on this project. It is a very low budget project with 9) OPEN SPACE SITE # 116 A map displaying Open Space Site #.116 was reviewed by the Commission. Commissioner Ewald MOVED that the Park and Recreation Commission recommends the ado tion of Open Space Site #116 based on the follo, w*ing ositive advanta es' 1. It is ad'acent to Ramsey Count ark ro ertSoon Lake). 2. The site has an excellent mix of hardwoods with mature oaks. 3 The area would sep arate a sin le famil residential .area from the commercial area to the south androvide a bufferoth a visualand noise buffer from Hi hwa #36. 4. The site has - good access from both the south, east and western direction. 5. The site could have multile. uses from a recreational standpoint. includin trail develo - -p ment nature inte retation and icnickin • Second by Commissioner Christianson; Ayes:.All. A discussion followed regarding the KaYser property located between Linwood and High - wood. The property includes 24 acres which is adjacent to p enS Op ace Site #116. Commissioner Ewald MOVED that the Park and Recreation Commission recommends that the City, pursue the ac uisition of the Kayser property for active iDark land as identified in. the Maplewood Comprehensive Park Plan; second by Commissioner Fischer; Ayes: All. j i hmm.ORANDUM To: Gretchen Maglic As ist . .. Manager From: Bruce K. Anderso s , Recreation Subj :. Open Space Site #116 Date: March 7, 1995 For the March 27, 1995, City Council Meeting Introduction The Maplewood City Council referred the acquisition of Open Space Site #116 to the Park and P Recreation Commission. The Park Commission reviewed this proposed acquisition at their regular scheduled meeting on February 27, 1995. The Park and Recreation Commission based their recommendation of acquiring this property from a Park and Recreation pees ective, arti- p p cularly as it related to adjacent land uses and potential public recreation usage. Backgroun open Space Site #116 is located adjacent to Spoon Lake, parallel to Keller Parkway. The active park serving this area is Kohlman Park located at the intersection of County Road C and Cypress Avenue. Kohlman Park. has been developed to include a hardcourt surface for basketball, off- street parking, Trail System, informal. ballfield and Tot -Lot. The City is currently in the process of negotiating with the property owner to the east of Kohlman Park to acquire an additional two .acre parcel to expand this site for tennis courts. The Park and Recreation Commission review of Open Space Site #116 includedthe seventeen acrescurrently owned by Mr. Pillsbury and Mr. Gonyea, and the feasibility of acquiring an addi- tional eleven acres for a total of twenty-nine acres from Dr. Kuslich, as well. The Park and Recreation Commission reviewed the parcel and made the following comments: 1. The property is adjacent to Ramsey County park property (Spoon Lake). 2. The site has an excellent mix of hardwoods and mature oaks. 3. The site would separate a single-family residential area from a commercial area to the south and provide a better buffer (both a visual and noise buffer from Hwy. #36) 4. The site has good access from both the south, east, and westerly direction. 5. The site could have multiple uses from a recreational standpoint, including trail de- velopment, nature interpretation and picnicking. Staff also updated the Park and Recreation Commission of the proposed negotiations regarding the Kayser property located between Highwood and Linwood Avenue as part of the Open Space discussion. The Maplewood Comprehensive Plan indicates that there is a need for an active park in this area. The Park and Recreation Commission adopted a unanimous motion recom-mending that the City Council continue negotiations for the Kayser property, and furthermore that the City utilize. P.A.C. Funds to pay for a six to ten acre parcel along the southern edge of the Kayser property, which would be utilized as an active park to serve the Highwood/Linwood i service area. Recommendation The Park and Recreation Commission unammously recommended that the City Council should acquire open .Space Site #1 16,including the properties negotiated with Mr. Pillsbury and Mr. Gonyea, as well as the property owned by Dr. Kuslch. rarres ana rcecreaiionai Facilities Plan COMPREHENSIVf PLAN Kl?mw t • MO 1120 !Mp fM0 R. 81is 470 W Z , Figure 25 • r :'r� �.{.•...•r •.: Z70 SAM AVE• .ORIIYI w. 094 CD. RD. C-- 0� S.T.N. 36 •.�. Z tam. , Co. RD. N 14 is 4 LAWN AVE. ,j r �i O • lox • II 30 t' 32U ' WL ON 031 LARPENTELM AVE. ,..�...•. Ij XUYLAND AVE. -- • NEIGHBORHOOD PARKS O OTHER PARKS AND 34 1. WESTERN NILS RECREATIONAL FACILITIES �.�. 0. ECGOON Et�EM�NTMY •"• aQ 7. M�AAELFCREST S. KONLNMAN 0. PHA4EN-KE4,4NER*SPOW 13. BLASTER REGIONAL PARK. STILLWATER Rn. -�NNNN-000037 14. GLADSTONE U. WEAVER ELEMENTARY SC,N0CX � ROSINIi00D 17. GL,A©STONE .COMMUMTY .EOU• 3/ 1i. Mo CATION NTER CEJOHN - 10. NORTH" HAZELW000 I= GLENN MIDDLE 'SCHOOL 01WENANA AVE.:-- 30. POUR, SEASONS24. HARMONY COMMUNITY FJX"- TION CENTER E1. SHERWQ00 2�. WAKEAELD Z7 . JOY COUNTY PARK 2lZ. "PLEIAIOOD NOMM R.3• ALDRICN ARENA 29. GOODRICH GOLF COURSE Z6. PLAYCREST 30. GOODRICH 31. MAPL.EWOOD MIDDLE SCHOOL CONYAY AVE. 32. HILLSIDE $4• BEAVER WE CO4JNTY PARK 35. GERANIUM 36• SERVER LAKE ELEMENTARY 37. GETHSEMANE 41. SATTLE CREEK REGIONAL YON. 12/1_94 39. LIONS PARK 40. ACTON HWQ41°i 4Z. CARVER ELEMENTARY SCHOOL 4R VISTA MUMS do 4S. PLEASANTVtEw 100 400 47. AEN CREEK ■ WILLARD MUNGER TRAIL UPPER A:TpI 10. OTHER CRY PARKS ��.;.f;410 • •.':;.:..•, NEIGHBORHOOD PARK •.•••� STUDY AREAS O 42 : ROSELAWN POND 4. HERITAGE CENTER LOWIt AFTON ND. -- S. KENWOOO 10. TIMBER Low IN LN. - ----- 4 11. PUCEK 13. LOOKOUT 3s. -NEBRASKA IM1 LAIQ RD. "'-- "" 45 iE. MAPLEWOOD NATURE CENTER 43. CRESTVIEW 44. MARAND . i1MNOm AVE. --•-- �:•: i :': i y: i•::':'::•i :� iii :�� • - N 1 r1NIAM AVE. -----Xil rarres ana rcecreaiionai Facilities Plan COMPREHENSIVf PLAN Kl?mw t • MO 1120 !Mp fM0 R. 81is 470 W Z , Figure 25 MEMORANDUM TO: City Manager ]FROM: Thomas Ekstrand, Associate Planner SUBJECT: Sign Request PROJECT: Jumpin' Jax at the Maplewood Mall DATE: March 1% 1995 Action by Cola -,oil Endorse 3Re j ected„.,..,, Date.._-, S -r INTRODUCTION ._ Lawrence Sign Company is requesting approval of an exterior signon the Maplewood Mall for 7umpin' lax. This sign would measure 57- by 52 -inches in size (20.5 square feet). Refer to the attachments. CODE REQUIREMENT Section 3 6-3 66 of the sign code requires a comprehensive sign plan for shopping centers. The proposed sign is an addition to the already permitted signs at the Maplewood Mall. DISCUSSION Gary Jackson, the mall manager, said that the mall's corporate office has approved this sign. RECOMMENDATION Approve the Jumpin' Jax sign at the Maplewood Mall as shown on the plans date-stamped March 3, 1995. p: sec2lV\j umpnj ax. sgn Attachments: 1.. Site Plan 2. Sign Sketch date-stamped March 3. 1995 3. Building Elevation 4. Exterior Wall Photocopy Attachment 1 Ajunoo Mc cv a E v QED MW Ute. L a� ii s U w :c U Cj •and u 1pooM ccm Cr PROPOSED JUMPIN' JAX SIGN *an VIPA -.,..J > c U. d V C L ECo Q N Y aaluao oind c m .o Z o Mow a 3N 4) CM Cr. U � 3 a� Cnn - o '° N a, V d: o Q � � J anuanV Wei?e --- Q JAX. JL T 1/ 95 5.-29-12 PM i Scale: 11.00H: 9.51,95 L: 7 -063 in Attachment 2 52" 24" O7M O //0 0 0 �LJG=�ILEou u e (�j0e Or70 NEON CHANNEL LETTERS W1 REMOTE TRANSFORMERS I WHITE ACRYLIC FACES \A// VINYL GRAPHICS (EXCEPT Q ) STRIPE( STRIPE HAS RED NEON W1 RED ACRYLIC FACE TOP CAN IS FLUORESCENT UGNTED I D `�j� MAR 0 3 1995 II U Lsvnmce TH13 DESON IS T�-E PROPSM"y CF LAWRENCE SM -4 ALL F03HTS R. I BRVED JAX-24.PLT 2/16/95 2:14:46 PM Scale: 1:88.06 H: 243.024 L: 880.647 in 4 o- w �. •d ttTT w� oA . ea �d OV, Q • E3_E�/jMl3N 2W WC" CH/VWm- _ S r n S M. t C+ MAR0. 3 1995 w ATL aaaa�aaa��r�,a�,a PROPOSED jumpiNg JAX SIGN LOCATION C+ C+ 00 0 s 3 m 0 C+ Community Design Review Board -6- Minutes 6- Minutes of 03-14-95 a. Repeat this review in two years if the city has not issued a building permit for this project. b. Ovide a revised landscape plan for the area along Cope Ave showing at least two, ix -foot -tall evergreen trees between each shrub groupi .The evergreens must dense variety like spruce, not airy such as No y pine. This plan shall be submi d for staff approval before the city issues a ilding permit. c. Complete the owing before occupying the buil ' g: 1.) Screen any new of -mounted equipme visible from streets or adjacent property. (code req. 'rement) 2.) Plant the new trees that a req ' ed. d. if any required work is not don , t city may allow temporary occupancy if 1.) The city determines t the work i not essential to the public health, safety or welfare. 2.) The city receiv a cash escrow or an irr ocable letter of credit for the required work. The a ount shall be 150% of the cos of the . unfinished work. 3.) The cit . eceives an agreement that will allow t -city to complete any unfin' ed work. e. All rk shall follow the approved plans. The director of mmunity development approve minor changes. Board ember Robinson seconded Ayes—all B rdmember Robinson emphasized that Item 3.b. did specifically require ergreen trees, t Norway pine, etc. D. Sign Request—Jumpin' Jax at the Maplewood Mall The applicant was not present. Secretary Ekstrand presented the report. Boardmember Anitzberger moved the Community Design Review Board recommend approval of the Jumpin' Jax sign at the Maplewood Mall as shown on the plans date- stamped March 3, 1995. Boardmember Vidyashankar seconded. Ayes—all Boardmember Robinson asked for clarification of the colors of the sign. i VI1. VISITOR PRESENTATIONS There were no visitor presentations. AGENDA ITEM AGENDA REPORT Aotion by Council: Endorsee TO. City Manager Modified .. Rejected FROM: Assistant City Engineer Dat SUBJECT: Project 93-08, Sterling Street/Schaller Drive Utility & Street -improvements ements DATE: March 21, 1995 i j Attached are the following items: Bid Tabulation Resolution for Award. of Bids Resolution Ordering Preparation of Assessment Roil Resolution Ordering Assessment Roll Hearing The bids for said projectwere opened Wednesday, March 15 1995. The low bid was from Ryan Contracting, Inc., of Shakopee. for $750,359.09. The bid is considerably Y lower than the bid for $842,231.39 received thisp ast fall from S. J. Louis Inc.. The reduction in the .cost is due to the time of year in which the construction will occur. The proposed financing for theroJ'ect is as follows: p State Aid: $33510,00. Assessments: $780,000. F i 1 Total Project Cost - $1,115,000. Staff recommends the acceptance of Ryan Constracting,inc.'s bid and the use of said bid to proceed with the assessmentp rocess. It is recommended to hold the r assessment hearing for said project at the. regular council meetin on April 24, 1995. g p TABULATION OF BIDS Pursuant to due call and notice thereof, .a special meetingof the officials designated for a bid opening by the.City Council of Maplewood was convened at 10:00 a.m. Wednesda Mar , y, ch 15, t 1995. The purpose of this meeting was to receive, open and publicly read aloud bids for p p Y construction of Sterling and Schaller Drive Utility and Street Improvements, City Project 93- 08.. Present were: Russ A. Matthys, P. E. Y g Assistant Cit Engineer William M. Priebe, C. E. T. - Senior Engineering Technician g g Following the reading of the notice of advertisement for bids, the lollowingbids were o erred and p read: BIDDER BID AMOUNT BID BOND Ryan Contracting, Incorporated $750,359.09 5% F. M. Frattalong Excavating & $81-11608.28 5% Grading Brown & Cris, Incorporation $839,345.22 5% Rorthdale Construction, Inc. $843,215.98 5% Arcon Construction, Inc. $858,644.39 5% S. R. Weidema, Inc. $859,636.89 5% Barbarossa & Sons, Inc. $897,357.00 5% Pursuant to prior instruction of the council, the city clerk referred the bids received to the city engineer instructing .him to tabulate sameandreport with his recommendation at the regular city council meeting of March 27, 1995. Meeting adjourned at10:15 a.m. RESOLUTION FOR AWARD OF BIDS WHEREAS, the clerk and the engineer. have, at the direction .of the council g , prepared an assessment roll for the. construction of STERLING STREET AND SCHALLER DRIVE UTILITY AND STREET IMPROVEMENTS -08, and ProJect 93 the said assessment is on file in the office of the city clerk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. A hearing shall be. held on the 24th da .of April, 1998 at the cit hall at Y p� y 7:00 p.m. to pass upon such proposed assessment. and at such time andlace'all p persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published in the official newspaper, a er, least two weeks prior to the hearing, and to mail notices to the owners of all property affected by said assessment. 3. The notice of hearing shall state the date, time, andlace of hearing, the p g, general nature of the improvement, the area to be assessed, that the proposed assessment. roll is on file with the clerk and that written or oral objections will be considered. RESOLUTION ORDERING PREPARATION OF ASSESSMENT ROLL, WHEREAS, the cityclerk and city engineer have received bids for the improvement of Sterling Street and Schaller Drive Utility and Street Improvements, City Project 93-08. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the city clerk and city engineer shall forthwith calculate the property amount to bespecially assessed for such improvement against every assessable lot, -piece or parcel of land abutting on the streets affected, without regard to cash valuation, as provided by law,:. and they shall file a copy of such proposed assessment in the city office for inspection. FURTHER, the clerk shall, upon completion of such. proposed assessment notify the council thereof. AGENDA ITEM AGENDA REPORT Action by Co ,cil i Endorse+d,. .... TO: City Manager Modified,,,- Rejected FROM: City Engineer �-- Date SUBJECT: Mall Area Traffic, Project 89-21—Soil Engineering Contract g 9 DATE: March 20, 1995 The city' has already authorized Strgar-Roscoe-Faush, Inc. to provide engineering services for the Mall Area Traffic project. This would involve construction along White Bear Avenue from County Road C to Buerkle Avenue in White Bear Lake. As part of the study phase currently under way, information concerning the existing pavement and soil conditions is required. The attached proposal from Braun Intertec identifies the services required for this work. It is estimated that the cost is $17,500. This cost is eligible under the funding for the project. It is, recommended the city council authorize staff to execute the agreement with Braun Intertec to provide pavement and soil evaluation for thisJro'ect and to increase the p current budget for this project by $17,500. KGH Jc Attachments City of Maplewood Proposal BBXX-94-MKTG.285 November 30, 1994 Page 2 Scope of Services Description of Project From our discussion with Mr. Geerdes, we understand that SRF has been asked by the City of Maplewood to redesign White Bear Avenue from Buerkle Avenue to County Road C. At present, White Bear Avenue is a concrete pavement. The pavement is in need of repair and the reconstruction will include widening the road for additional turn lanes. To assist SRF, we. have been _asked to formulate a work plan to evaluate the existing concrete pavement and subgrade soils. Proposed Scope of Services For the project, we have identified several possible work tasks which can be completed in two phases. Phase I will be performed to evaluate the integrity of the existing pavement, and Phase Il will be performed to evaluate the subgrade soils below the pavement. The paragraphs that follow describe briefly the our work plan for each phase of the project and the work completed for each task. Phase I - Pavement Evaluation We have divided Phase I into three main work tasks. The following paragraphs describe each task. 1J. Visual Surface Condition Evaluation. We will systematically evaluate the pavement surface condition. The evaluation will consist of a visual survey to record the type of pavement distresses that are present on various sections of the roadway. A site plan or sketch showing the details of the roadway. is requested to assist in the survey. Also, to the extent possible, information regarding the design and construction of the pavements will be requested. I.2. Non -Destructive Testing Evaluation. Conduct Non -Destructive Testing (NDT) using a Falling Weight Deflectometer or equivalent device to measure the existing strength as effective concrete thickness, R -value, and load transfer efficiency of the pavement panels. Approximately, Y one third of the concrete panels will be tested at mid panel and joint. If this testing indicates that the majority of panels are performing well and have a significant remaining life, we recommend that the remaining panels be test to determine exact rehabilitation requirements. This would be required to locate panels that are in need of panel replacement or joint replacement. City of Maplewood Proposal BBXX-94-MKTG.285 November 30, 1994 Page 3 1.3. Pavement Evaluation Report. A report will be prepared. describing the age, usage, and condition of the pavement surface and subbase. The report will identify the most serious distresses that would require repair or rehabilitation prior to a new surface or whether too many repairs are required and reconstruction is necessary, the types of repair that is suited for the ` pavement, and the typical service life of those repair activities. Optional Tasl:s I.4. Construction Costs. Braun Intertec will develop construction costs based on our analysis and recommendations. The work required and cost will provide estimates for preparing bid documents. Phase H - Geotechnical Soils Analysis Soil borings will be needed to determine the composition and condition of the underlying soil materials. Pavement cores and borings will be conducted at locations specified according to the results of the Phase I evaluation as well as on the existing shoulders and localized areas where the pavement has failed. In addition, other suspected problem areas will be investigated as needed. After Phase I. is completed, we will contact SRF to discuss the appropriate locations and number of borings needed. For cost estimating purposes, we have assumed 8 to 10 borings will be performed to evaluate the subgrade soils and collect samples for laboratory testing. . The following tasks would be needed for the geotechnical soils analysis: II.1. Mobilization/Demobilization. We anticipate that all boring locations will be accessible to a truck mounted drill rig. For 8 to 10 boring, we anticipate being on-site for about 1 day. Our cost for this work task includes truck and drill rig rental, mileage, and travel time for the drill crew. II.2 Utility Clearance. Prior to our work on-site, Braun Intertec will contact Gopher State One Call and request that the appropriate utility vendors determine locations of. underground utilities for the borings. We request. you or your authorized representative notify Braun Intertec immediately of the presence and location of any underground objects or private property which are not the responsibility of public utilities. Braun Intertec will take reasonableP recautions to avoid underground objects. The boring locations may be adjusted slightly to avoid underground utilities. II.3 Drilling. We have. assumed 8 to 10. borings will be performed to evaluate subsurface conditions. The borings will be taken to depths ranging from 5 to 10 feet. The borings will be performed according to ASTM D 1586 and D 1587 procedures. Intact soil samples will be retrieved at 2 1/2 -foot sampling intervals and "blow counts" will be recorded in the soils. Upon completing each boring, the borings performed in pavement areas will be patched witli bituminous. City of Maplewood Proposal BBXX-94-MKTG.285 November 30, 1994 Page 4 If existing fill or organic materials are found in the borings at depth, we recommend extending the borings through these materials. This extra drilling is generally necessary to evaluate potential excavation depths and soil consolidation characteristics. In such cases, the borings would be extended about 5 feet into native mineral soils.. This may result in a slight increase to the estimated drilling cost. II.4 Warning Signs and Flagging Protection. For safety of our drill crews and the public, we will provide warning signs and cones to notify local traffic and route them around our drilling equipment. The cost for warning signs and cones is shown in the Cost Summary Tabulation. However, depending on the location.of the borings, traffic and site conditions, a flagger may be needed. At this time, we have not included a cost for flagging protection. II.5 Laboratory Soil Tests. Samples will be returned to our laboratory where they will be visually classified and logged.by a geotechnical engineer. We anticipate the following soil laboratory tests: • Moisture Content • Atterberg .Limits • Grain Size Distribution • R -Value The tests will be conducted on a unit cost basis in accordance with ASTM or other accepted procedures. I 11.6 Logs and Geotechnical Report. After we have completed the soil borings and laboratory tests, we will provide you with a geotechnical report describing the work completed, methods of exploration and procedures, and .Log of Boring sheets, and recommendations for subg rade preparation. One. copy of our report will be submitted to you. Copies of the report will also be sent to SRF. City of Maplewood Proposal BBXX-94-MKTG.285 November. 30, 1994 Page 5 Cost Summary We will furnish these services on a Lump Sum, or Unit Cost basis. The estimated cost for the various tasks are summarized in the tabulation below. The costs are estimates only, and are provided for general budgeting purposes. ..-Phase I - Pavement Evaluation and. Recommendations :. Task Total 1. Pavement Condition Survey S 2,400 2. Non -Destructive Testing 4,100 3. Analysis, Recommendations and Report 5,500 Estimated Total $12,000 Optional: 4. Construction Costs Estimate $1,700 Phase II - Geotechnical Soils Evaluation Tusk Total 1. Mobilization/Demobilization $500 2. Utility Clearance 200 3. Warning Signs 100 4. Concrete Cores and Soil Borings (assumes 8 to 10 borings) 1,000 5. Laboratory Soil Tests 11100 60 Geotechnical Reports 900 Estimated Total $3,800 After you have reviewed our proposal, we will be happy to meet with you and discuss our scope of services, provide clarification of the work tasks, or discuss how the work scope may be - adjusted to meet your geotechnical and budget requirements. The final cost will be revised based upon the agreed upon work scope. • City of Maplewood Proposal BBXX-94-MKTG.285 November 30, 1994 Page 6 Signature Page ' We appreciate the opportunity to present this proposal and work plan to you. It is being presented in duplicate so one copy can be retained for your recordsand one copy can be si ned g and returned to us as written authorization to proceed. Costs presented in this proposal are based on the assumption that the proposal will be authorized within 30 days. If the project is not authorized within 30 days, we may need to modify the. cost estimate. If the project cannot be completed within the agreed upon schedule due to circumstances beyond our control,. revising the cost estimate may be required for completion of the remaining tasks. Autliorization to Proceed Please proceed according to theabove -stated contract terms and General Conditions: Date Client Name Authorized Signature Title dd: ksr\lahlprop\94-cinktg.285 AGENDA ITEM AGENDA REPORT Action by Council TO:Cit Manager Endorsed._- ...�........�. Y g n Mo.difl ed FROM: Cit Y gineerEn teecte�--- c=�- Dat SUBJECT: Crack Sealing Equipment Purchase DATE: March 20, 1995 Maplewood and Oakdale have agreed to jointly purchase crack sealing equipment. a ui ment. Attached for council consideration is the joint purchase/use agreement with the City of Oakdale. The city has also received a quote on the equipment. The total price including sales tax is. $17,189.10. It is recommended that the city council authorize staff to execute the p joint urchase/u.se agreement with the City of Oakdale and authorize staff to purchase the equipment from the VEM fund. KGH jc Attachments FOR CRACK SEALING EQUIPMENT THIS AGREEMENT made and entered into b and between the City of Oakdale . Y Y Minnesota, hereinafter referred to as OAKDALE, and the City of Maplewood, Minnesota, hereinafter referred to as MAPLEWOOD for the joint purchase and use of crack sealing equipment. WITNESSETH: WHEREAS, Maplewood and Oakdale have responsibility for street maintenance p Y within their jurisdictions. WHEREAS, crack sealing is an important part of bituminous pavement maintenance. WHEREAS,. each city individual) cannot justifythe cost of urchasin crack Y purchasing sealing equipment. WHEREAS, through cooperation the cities jointly can urchase and maintain the p equipment. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. I Oakdale and Maplewood shall share equally the cost of the needed q Y equipment. This equipment is to include one 250 -gallon diesel powered melter, one hot air blower with a 60 foot hose kit and wheel guard, and onep avement router/cutter. 2. The storage of the equipment shall be determined by g mutual a .reement between Oakdale and Maplewood on an annual. basis. 3. Routine maintenance of the equipment shall beerformed b the art in p Y party possession of the equipment at the time maintenance is required. Consumable items such as bits, spacers, pins, etc., are to be provided by Y each cit for its own use and removed before transfer of the equipment to the other city. Cost for these consumable items is the responsibility of each individual city. Any major repair costs Cover $500) due to normal use shall be shared equally by Oakdale and Maplewood. If possible, the repairs will be carried out by the maintenance personnel of a mutually g Y agreeable city. 4. On an annual basis Maplewood and Oakdale will mutually agree a upon a p usage schedule. The usage schedule can be reviewed from time to time . and adjusted depending on weather and other unforeseen conditions. .5. In the case of a conflict that cannot be resolved by.mutual agreement, a panel of three public.works professionals shall be selected to resolve the. conflict. These professionals shall be street superintendent, public works superintendents, or other knowledgeable public works personnel. In the case of disagreeme nt over selection, each city shall select one and one shall be selected b'muival agreement. Y 6. Any and all.persons engaged a ed in the use of said aquipM merit by either party shall not be considered an employee of the other city, and any and all cl. aims that may arise under the workers. compensation act of thisstate on behalf of those employees so engaged and any and all claims made byany third party as a consequence of any negligent act or omission on the part of those employees so engaged i n any work by either party shall not be the obligation or. responsibility of the other city. 7. Each city shall have the right to cancel this agreement by providing a 90 day written notice and offering to sell the equipment to the other party at fair market value as determined by the original vendor. SIGNATURES CITY OF MAPLEWOOD: Mayor STATE OF MINNESOTA)ss. COUNTY OF RAMSEY ). City Manager The foregoing instrument was acknowledged before me this day of 1995, by Gary Bastian and Michael A. McGuire of the City of Maplewood, a municipal corporation. Notary Public �++ Soo, AGENDA ITEM AGENDA REPORT T0: Cit Y Manager ,fiction by council: Endorsed FROM. Public Works Director , Modifier Rei eeted.....�.. SUBJECT. Budget Adjustment, Pressure Washer Date DATE: March 20, 1995 The 1995 budget includes $5,260 in VEM to replace the old pressure washer system. The system has been used for many years to wash vehicles and equipment in the garage area. The current system does not operate safely anymore more and has caused a number of wiring and receptacle short circuits. It is proposed that the presents .stem be replaced with a hot water pressure washer Y p that supply superior cleaning and use less water. The cost of this e ui ment is $4,595, well within the budgeted amount. Installation, however, is unexpectedly expensive. No suitable wiring or gas service is available in the area of the building where the pressure washer is to be installed. Installation cost has been quoted at $6,050. It is requested that the city council authorize a j budget adjustment of $6,050 to cover 9 the. installation cost to the VEM capital outlaY budget. et. There are sufficient funds in the VEM fund to finance this adjustment. KGH jC AGENDA ITEM AGENDA REPORT Aot,ion by Council.:. TO: City Managern E dorsed...�c Modified FROM: Public Works Director Re J eot d. ' Date SUBJECT: J Budget Adjustment Traffic Control Trailer g DATE: March 20, 1995 Public works department uses traffic control on a equipment fairl regular basis. These Y would include barricades, flashers, cones, etc. Each time these items are needed, they have to be loaded or unloaded from a truck and brought to the. site. This takes extra time and does result in more wear and tear on theequip 'ment. It is proposed that a separate trailer be set up to transport and store these safety devices. We have investigated the possibility of building.this trailer in house, but the cost of components and equipment make this option too expensive. It is proposed that we purchase a trailer, estimated to cost $2,500 for thisur ose. p p It is requested that the council authorize a budget adjustment from the VEM fund to the J VEM capital outlay budget for the purchase of this trailer. KGH Jc TO: FROM: RE. DATE. AGENDA NO. T"7 AGENDA REPORT City Manager Finance Director COMMUNITY" CENTER FINANCIAL REPORT March 20, 1995 Action by Council .-Pi End o r s e d ., -- Modif i a ..,,..�,._.,� Rejected Date The resolution adopting budget policies for the community center provided that the income statement be placed on the Council agenda every three months for public discussion. Attached are graphs summarizing financial data for August 1994 through February 1995. Also attached is the income statement for the first two months of 1995. The first graph shows revenues and expenditures by month since August. Revenues have increased every month except December. Revenues for December were lower than November because two large non-recurring revenues were earned in November. These items were an $8,000 donation from Coca-Cola and a rebate of $7,013 from NSP for installation of an energy-efficient air-conditioning chiller. January and February revenues average nearly $102,000 a month. This is a 31 %increase over November and December revenues which averaged just under $77,000 a month. Monthly expenses were the highest in December at $140,323. In January they decreased to $91,364 but increased to $134,291 in February. The monthly variance is caused primarily by when and how often vendors send invoices. Most of the $43,000 February increase in expenses was in three areas: 1. .An $8,600 increase in advertising and duplicating costs. 2. A $10,428 invoice covering two months received in February for the aerobics and fitness staff. 3. A $15,701 increase in utility costs. (January utility costs included a $16,441 credit due to the over accrual of December utility costs.) Community Center Financial Report March 20, 1995 Page 2 The second graph shows the net profit and losses by month. There has been a net loss every month except January which had a net profit of $8,897. For February the net loss was $30,747. The third page attached is an income statement for the two months ended February 28. Operating revenues for the two-month period were $201,869. Operating expenses were $183,699 and non-operating (other) expenses were $40,020. The net loss for the two months was $21,850. The last page attached is a cash flow statement. It indicates that for the first two months of 1995 the cash balance in the Community Center Operations Fund increased from $172,949 on January 1 to $194,554 on February 28. PAAGN\cdnc COMMUNITY CERE i ER OPERATIONS FUND Revenues and Expenses By Month August 1994 - February 1995 Thousands RIM Aug. Sept. Oct. Nov. Dec. Jan. Feb. Revenues F $ 5,776 $49,7551$ 82,277 $ 72,866 $100,261 � $103,544 Expenses $6,512' $15,474 $79,197 $114,519 $140,323 $ 9 1,364 1 $134,291 0 Revenues M Expenses $2® -$40 -$6® Net Profit(Loss) August 1994 - February 1995 Thousands CITY OF MAPLEWOOD, MINNESOTA Community Center Operations Fund Statement of Revenues, Expenses and Changes in Retained Earnings February 28, 1995 Percent PROG. February YTD of Actual NO. Actual Actual Estimate to Estimate Operating Revenues: 001 Memberships and daily fees $ 73,277 145,847 9532500 15.3% 002 Concessions 13,250 252003 49,800 50.2% 021 Theater fees (13) 616 24,000 2.6% 022 Banquet room fees 79035 122600 34,500 36.5% 023 Day care fees 902 21953 39,100 7.6% 061 Pool fees 11181 12644 112700 14.1% 062 Gym fees 80 113 412000 0.3% 063 Multi-purpose room fees 22521 52447 462000 11.8% 064 Exercise fees 42467 72646 0 N/A Total 1022700 201,869 12199,600 16.8% Operating Expenses: 001 Office 342135 593,119 340,550 17.4% 002 Admission desk/concessions 152754 27,425 105,750 25.9% 021 Theater 1,360 12539 15,000 10.3% 022 Banquet room 23,336 23,924 62500 45.0% 023 Day care 3,670 71070 22,150 31.9% 024 Senior lounge 0 0 19100 0.0% 061 Pool 13,749 28,945 1592180 18.2% 062 Gym 21,432 4,407 179180 25.7% 063 Multi-purpose room 32 106 31500 3.0% 064 Exercise programs 10,541 10,541 35,000 30.1% Maintenance 29,368 41,623 367,030 11.3% Total 113,377 183,699 12072,940 17.1% Operating income (loss) before other revenues (expenses) (10,677) 18,170 126,660 14.3% Other revenues (expenses): Interest on investments 844 12934 0 N/A Donations 0 0 0 N/A Miscellaneous revenues 0 0 0 N/A Depreciation (202932) (412864) (60,000) 69.8% Contingency 0 0 (22000) 0.0% Investment management fees (78) (186) 0 N/A Miscellaneous expenses 96 96 0 N/A Net Total ---------- (202070) ---------- (402020) ----------- (622000) 64.5% -------------------- Income (loss) before operating transfers (302747) (212850) ----------- 642660 -33.8% Operating transfers in: From Charitable Gambling Fund 0 ---------- 0 ---------- 0 N/A Net income (loss) (30,747) (219850) ----------- 64,660 -33.8% Retained earnings - beginning (135,870) (144,767) 153,810 -915.7% Retained earnings - ending ---------- $ (1662617) ---------- (166,617) ----------- 801,470 -207.1% CITY OF MAPLEWOOD, MINNESOTA Community Center Operations Fund Statement of Sources and Applications of Cash February 28, 1995 Sources of cash: ---------------- Net income (loss) $ Add depreciation Add miscellaneous Increase (Decrease) Deferred revenue (Increase) decrease in assets Increase (decrease) in liabilities Total Applications of cash: --------------------- Purchase of fixed assets Net increase (decrease) in cash Beginning cash balance Ending cash balance $ Percent February YTD of Actual Actual Actual Estimate to Estimate (30,747) (21,850) 64,660 20,932 41,864 (602000) 862 12844 0 (51953) 262377 0 0 2,087 0 42499 (289717) 0 (10,407) 21,605 4,660 0 0 0 (10,407) 219605 43,660 204,961 1722949 0 194,554 1943,554 4,660 -33.8% -69.8% N/A N/A N/A N/A 463.6% N/A 463:6% N/A 4175.0%