The URL can be used to link to this page

Home My WebLink About1995 01-23 City Council PacketFO- 2363 -D Revised 1994 MINNESOTA EXTENSION SERVICE UNIVERSITY OF MINNESOTA s - MEMORANDUM TO:City Manager FROM:Thomas Ekstrand, Associate Planner r SUBJECT:Trail Ordinance DATE:December 28, 1994 INTRODUCTION Action by Council* Endorsed,, Modifi ed...,. Rejected,,, Date On September 12, 1994, the City Council requested an ordinance that establishes pavement and right -of -way widths for trails. The Council decided that trails be eight feet wide and that there be at least fifteen feet between houses and trails. (See the drawing on page 2.) I have deleted the section on alleys, since we do not use public alleys in new developments. RECOMMENDATION Adopt the ordinance on page 3. p :ord/trails.gwo (5.2) Attachments: 1. Trail Drawing 2. Ordinance Attachment 1 oft N%/%l%rl%TV a aKAEMT TRAIL EASEMENT TRAIL RIGHT -OF -WAY 2 38' EASEMENT Attachment 2 ORDINANCE NO, AN ORDINANCE ABOUT TRAILS The Maplewood City Council approves the following ordinance: (I have underlined the additions and crossed out the deletions.) Section 1. This section changes Section 30- 8(d)(1) as follows: Section 30 4(d) ra'1 fes and pedestrian ways Trails. Trails shall be a minimum of eight feet wide. Trails between property lines shall be centered within a right -of -way of at least eighteen feet or _an eas m nt „of at least 38 feet... C4 V Section 2. This ordinance shall take effect after its approval and publication. Approved by the Maplewood City Council on , 1995. 3 2- V. NEW BUSINESS A. Trail Ordinance Secretary Olson presented the staff report and answered questions from the Commission. Mr. Olson . stated that conditions on trails already ordered by the City Council would not change. Commissioner Rossbach moved the Planning Commission recommend adoption of the revised trail ordinance, amending the ordinance to read ". (1) Trails. Trails shall be a minimum of eight feet wide. . Commissioner Fischer seconded. Ayes—all The motion passed. Tax- Forfeited Land en Roberts, Associate Planner, presented the staff report. After further re ' ew with th City Engineer, it was determined that Parcel Three, a lot on the nort est corner of Cou Road B and Ariel Street, is no longer needed for drainage oses.P Commissi er Frost moved the Planning Commission reco nd: A. Adoption kthe resolution which requests that the ounty convey Parcel One to the City for land and open space use. B. Adoption of the res ution which request at the County convey Parcel Two to the City for park and o n space use. Commissioner Martin seconded. Ayes —a11 The motion passed. C. Rules of Procedure Commissioner Fros oved the amended Rules of cedure be adopted, changing Item I to become em K and relettering Items J and K cordingly. Commissio r Martin seconded. Ayes —all The myfion passed. VI. VisitQf Presentations ere were no visitor presentations. AGENDA ITEM '"" 3 AGENDA REPORT Action by Cotcil.;j TO: City Manager Modify. a RejecteFROM: Assistant City Engineer Date RE: Project 93 -02, TH 61 Frontage Roads Use of State Aidg Funds DATE: January 17, 1995 Attached is a resolution lrequestin the. appropriation of Munici al State Aid rgpStr Funds for the construction of said project. The estimated amount of funds being irequested s $531,000.00. Currently, the frontage road ro osed .to. be improved falls under the statepppto tru n k highway jurisdiction. In order to construct said ro'ect with both Cooperative1p Agreement funds and State Aid funds it is necessary to use "off-system" State Aid funding. This action will reduce the city's State Aid needs for 1996 and will lessen the amount of available State Aid funding approximately $100 000 00 for the same9YPpye year. In 1997, the State Aid funding percentages and calculations would return to the existingg standard procedures,.with the addition of the frontage roads as part of the. city's State Aid. route system. Staff recommends that the council req the use of the State Aid funding f 'g or Project 93 -02. J y i i t RESOLUTION APPROPRIATION OF MUNICIPAL STATE AID STREET FUNDS S.A.P. NO. 138- 125 -010 S.A.P. NO. 138- 126 -010 4 WHEREAS, it has been deemed advisable and necessary or the City of Maplewood, Minnesota, to participate in the cost of a construction ' project located at two segments of frontage road on Trunk_Highway 61 within the limits of psaidmunicipality, and, WHEREAS, said construction ro'ect has been approved. b the Commisp1ppY sion of Transportation and identified in his records as S.A. P. No. 138 -125 -010 and S.A.P. No. 138- 126 -010, NOW, THEREFORE, BE IT RESOLVED; Th we do hereb Y appropriatearoriate from our Municipal State Aid Street Funds the sum of $531,000.00 estimated to apply toward the construction of said project and request the Commissioner of Transportation to approve this authorization. 4w 4 MEMORANDUM TO: City Manager FROM: Ken Roberts, Associate Planner SUBJECT: Tax - Forfeited Land DATE: January 6, 1995 INTRODUCTION Action by, Counailft, Endorsed Modifie Ike j ected.„, Date The staff is recommending that the City acquire use deeds for two tax - forfeited properties. These properties are on the north side of Cope Avenue between Craig and Ariel Streets. (See the maps on pages 4 and 5.) If the City does not apply for a use deed, the County will try to sell these lots. A use deed would cost the City about $24 for each property, plus lost assessments. BACKGROUND On August 31, 1994, the former owners of these properties forfeited them because they did not pay the real estate taxes. On September 14, 1987, the City Council changed the comprehensive plan for the land that was east of German Street and north of County Road B. This change dropped the neighborhood park search area from this area. The Council made this change for the following reasons: 1. The projected area population was significantly below that desired by the City to support a neighborhood park. 2. The development of Sherwood neighborhood park (Cope Avenue and Kennard Street) was not anticipated when the parks section of the comprehensive plan was adopted. Sherwood Park will be able to adequately serve the neighborhood park needs of the residents in this area. DISCUSSION Parcel One Parcel One has a small wetland near Cope Avenue. The Watershed District suggested that the City acquire this parcel to preserve this wetland. They noted that the City could use the rest of the lot to mitigate wetlands. The law requires that wetlands be replaced at a two to one ratio. The City may need to fill a wetland for a public project. The City could use Parcel One to create new wetland. The rear of this parcel would act as a buffer between the M -1 land to the east and the R -1 land to the west. If the -City does not acquire this lot, the County would try to sell it. It is 60 feet wide by 297 feet deep (17,8.20 square feet). Someone could build a house on Cope Avenue. Hillcrest Development owns the M -1 land to the east. They may be interested in buying the rear of Parcel One for M -1 use: Acquiring this lot has adisadvantage —the City would not collect $6,344 in assessments against the lot. Parcel Two The Director of Parks and Recreation said that the City should acquire Parcel Two for open space and a future tot -lot. (See the Director's memo on page 6.) If the City does not acquire this property, the County would try to sell it. It is 200 feet wide by 452 feet deep (90,400 square feet). A developer could build three single dwellings or two double dwellings along Cope Avenue. Hillcrest Development may be interested in buying the rear of this parcel to add to their M -1 land. If the Council decides to let the County sell this lot, the City should first change the M -1 zoning to R -1. R -1 zoning would be more consistent with the character of the neighborhood than M -1. Acquiring this lot has adisadvantage —the City would not collect $29,818.90 in assessments against this lot. RECOMMENDATIONS A. Adopt the resolution on page 7. This resolution requests that the County convey Parcel One to the City for wetland and open space use. B. Adopt the resolution on page 8. This resolution requests that the County convey Parcel Two to the City for park and open space use. p: sect 1 /usedeed.gwo Attachments: 1. Location Map 2. Land Use Map 3. Property Line /Zoning Map 4. Memo from the Director of Parks and Recreation 5. Resolution—Parcel One 6. ResolutionParcel Two 2 Attachment 1 coup KoHuMw z mow AVE. t; 100 g EDGEHILL RD. '• J OEb110NT AVE. m OKS AVE. t; BROOKS AVE. EL Ey '' SO( TAHT LNs0 % A cERVNS cvNS AVE. ''' t! vw000 1EW AvE, z . . oR. Y CASTLE I lake AVE. COP LARK AVE. rn LAIJRI •., RD. T "" AVE. , 1700 AVE Cr f as a. s FiARlilS AVE ROSEW000 AVE. N. • `• RAMSEY COUNTYfts AV. AVE S o N AIR GROUND ; ; , NO AVE GOODRICHALDWCHGOLFt' COURSE HOLL OwAY O Q SU I+ftAE AVE IEWt W Q w.re. o 5 RIPIEY AVE RI PLEY Ay own I Lake m Ei KINGSTO N AVE LOCATION MAP 3 Q N fAw • • s1 ! t t r 1A i ... o....... `°"' =.. "" Sew .. *. Mme k!lwm z vlam •4w...1 -- Is .. r• ! fir w mom 4w ir- A 4a tt ti3 Now 0 Attachment 3 1! 071 13 OoC = fo - - 10 9 8 ;; 7 6 5 4 3 2 i 14 ('4) ( 7) 10 C.9) 1t ( 13) 5 10 0 0 5oat < ) t so goo - - - _ goo AY RHIGHW63 N lkl G owy T.S.' - A , it- -- Y E 5 M r ----- r H is* H w r ' sM f CASTLE AVENUE - - - - - - - - - - w - Is N 04 wry '. .. 6 1 1 11922 it 01 25 27 28 29 30 ' 1 Govl: o \OA o T ui ACA Ts ! 3Z 52 .''••' . •"2.r3 Z -- :•c ;. . 0)t x:: 0 UT L QQr' Lli 5 1 2 I! 10 9 0 3 27 I n 1 1 v # 5 (49) C52 Q . V -644 W , L WATER 1917.E ' 3 7 a 28 29 3 I ,3 4 2 Z 6 , 0 267tcy193rte= c3 fdr65TOWERCs) Q 144. COPE AVE 1.11b 3 1 30 5 (v 3Z - 171. •7 - X04 t .. : T TT. r, _• 2272272 1N C-4) I (i 0)' ({ .1 Mt I o I le W 6.. hz 25r` 6 )2 W CC 1— 3 o 2(3 c 133.36 O 31 4 l' 3 1 35,31 r 0 a / nM 4) 23 Q ao 3 ra : C5 U 0 ( 34 4 v °1!2 2 40) 5 ' -9 C0 0 s Ott A 21 Cam)6 Abol 133.34 7.5 15 Q? 9) Col aw c4 0 35 • 82.,6 N 5 c4n) - PROPERTY LINE / ZONING MAP TAX- FORFEITED PROPERTY 5 N Q a z s Q 0 0 z 7.5 N Attachment 4 Mo UM To: Ken Roberts, Associa 1 From: Bruce K. Anderson, r ks R eation Subj : Tax- Forfeited Properties Dater December S, 1994 Introduction The city has an opportunity to acquire three properties located north of County Road B that have become tax-forfeited parcels. I'have personally visited each, of the properties and spoken to sur- rounding property owners regarding the need for Open Space and/or active parks in this Planning District. Rickaund . The City Council modified the Maplewood Comprehensive Plan in 1987 to delete a Neighbor- hood Park Search Area east of German Street and north of County Road B. The Park and Rec- reation Commission felt this should be deleted as it did not meet our Neighborhood Park criteria, which provided for a minimum population of 3,000 to 5,000 people, given a 172 mile service radius. It was recommended that this site would be served by Sherwood Park. I concur with the recommendation by the Park and Recreation Commission in 1987, but would recommend that the parcel located directly west of the Water Tower be retained as Open Space and possibly. a Tot-Lot Area in the future. I base this, recommendation on the following rationale: L The Maplewood Comprehensive Plan originally showed a Park Search Area at County Rd. B and Getman Street, due to the isolation of this area. The property is abutted by North Saint Paul on the east, White Bear Avenue on the west, Highway #36 on the north, and County Road B on the south. This area is quite isolated and is currently fully developed with single family homes. 2. The property is adjacent to the Water Tower and could be expanded for future Water Tower expansion ie. parking lot, building expansion, equipment, etc. 3. A Tot-Lot similar to Nebraska Park could be constructed in the future, depending upon the neighborhood interest. 4. The property would provide a nice Open Space buffer between the freeway and the Water Tower within a fairly densely developed single family residential area. Recommendation It is my recommendation that the one parcel, as attached, be acquired for Open Space and that the Park and Recreation Commission discuss at a future date to determine what development, if any, n #ght occur. Attachment 5 RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF ATAX- FORFEITED PARCEL WHEREAS, the City of Maplewood has decided that the City needs the following - described tax - forfeited land for wetland preservation and op space:p p The South 1/2 of vacated avenue adjacent and vacated alley adjacent and following East 1/2y g of Lots 26 and 5 and all of Lots 27 and Lot 4, lBlock 10, Dearborn Park Addition (PIN 11- 29 -22- 31 -0027) Vv9MREAS, the wetland on the property makes development of the site difficult. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes the Director of Community Development to apply for a use deed for said tax - forfeited land for wetland preservation and open space. The Maplewood City Council adopted this resolution on 1995. 7 Attachment 6 RESOLUTION AUTHORIZING AN APPLICATION FOR CONVEYANCE OF ATAX- FORFEITED PARCEL 1 EREAS, the City of Maplewood has decided that the City needs the following- described tax- forfeited land for parks and open space: Subject to vacated alley and avenue and subject to easements; Lots 18 through 22, Block 6, Lots 9 through 13 and 18 through Lot 22, Block 11, Dearborn Park Addition (PIN 11- 29- 22 -31- 0034). WHEREAS, Maplewood needs a park and more open space in this part of this City. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes the Director of Community Developmentment to apply for a use deed for said tax - forfeited land for parks and open space. The Maplewood City Council adopted this resolution on , 1995. 8 2- V. NEW BUSINESS A. rail Ordinance Secret lson presented the staff report and answered u s from the Commission. . Olson stated that conditions on a ready ordered b the Cityty Council would no ange. Commissioner Rossbach m e Planning Commission recommend adoption of the revised trail ordinance, ndin he ordinance to read ". 1 Trails. Trails shall be a minimum of ei ht t wide.... " Commis ' er Fischer seconded. Aye,1 motion passed. B. Tax - Forfeited Land r Ken Roberts, Associate Planner, presented the staff report. After further review with the City Engineer, it was determined that Parcel Three, a lot on the northwest corner of County Road B and Ariel Street, is no longer needed for drainage purposes.. Commissioner Frost moved the Planning Commission recommend: A. Adoption of the resolution which requests that the County convey Parcel One to the City for wetland and open space use. B. Adoption of the resolution which requests that the County convey Parcel Two to the City for park and open space use. Commissioner Martin seconded. Ayes —all The motion passed. C. ules of Procedure Comm ioner Frost moved the amended Rules of Pr re be adopted, changing Item I to b e Item K and relettering Items K accordingly. Commissioner Marti econded. Ayes —all The motion passed. Vi. Visitor Pre tions no visitor presentations. AGENDA NO. Tar "r TO: FROM: RE: 4DATE. Cit Mana AGENDA REPORT Finance Director l Action b CoUne A Endorsec'L. Modified - Re j ected.,,... Date ACCIDENT INSURANCE FOR COUNCIL AND COMMISSIONS January 10, 1995 Annuall the LMCIT sends the attached information to cit officials about accident insurance for council and commission members. The last time the council took action on this was at its meetin on 1-23-89. The council decided to continue workers' compensation covera for themselves instead of chan to accident insurance. Also, the council decided not to provide workers compensation or accident insurance to members of boards and commissions. It is re that the council indicate if the want to add accident insurance for themselves or members of boards and commissions as enrollment forms are due 2-1-95. Also, it is re that the council indicate how often the want to review this sub PAAGMaccins League of Minnesota Cities 3490 Lexington Avenue North St. Paul, MN 55126 -8044 December 5,1994 TO: City Officials FROM: Peter Tritz ENROLLMENT WILL BE OPEN DURING THE MONTH OF JANUARY FOR . LMCIT'S ACCIDENT POLICY FOR MEMBERS OF CITY COUNCILS AND OTHER CITY BOARDS, COMMITTEES AND COMMISSIONS. This accident coverage is provided by CIGNA, and provides a lower -cost alternative to workers compensation coverage.: By statute, elected officials and officers appointed for a fixed term of office are covered by workers compensation only if the city has passed an ordinance or resolution to that effect. The accident coverage applies while the individual is traveling to or from a committee meeting, or while conducting other official business on behalf of and at the request of the committee. The coverage provides a $100,000 accidental death benefit and a $400 /week short -term benefit for total disability. While the accident policy was developed as a lower -cost alternative to providing workers compensation coverage, it is important to understand that the benefits are not equivalent to those of workers compensation. Some of the differences are that it does not include .medical, rehabilitation, or retraining benefits; disability and death benefits are fixed, rather than being based on the individual's actual earnings; disability benefits are paid only for total disability, and for a maximum of 26 weeks; and the accident policy disability benefits may be taxable income to the individual. The city may provide coverage for any city oar s, commissions, or committees it designates. However, all members of the respective board or commission must be covered; that is, the coverage cannot be offered on an individual choice basis. The cost of the accident coverage is $ 12.75 per person per year. (By comparison, LMCIT's 1995 minimum rate for workers compensation coverage for council members is $25 per person per year.) The accident policy coverage year runs March 1 to February 28. Additional information and application forms are enclosed. For questions concerning the coverage or to put coverage into effect, contact Julie Seidlitz, The Brehm Group, 706 Second Avenue South, Suite 750, Minneapolis, MN 55402; (612) 339-7385. AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER 612) 490 -5600 1- 800 - 925 -1122 plus your city code TDD (612) 490 -9038 Fax (612) 490 -0072 To put the LMC sponsored accident coverage for city councils and boards into effect, return this form along with your payment. List each new board commission, or committee you wish to cover, and show the total number of members on each board. If the council is to be covered, be sure to list it as well. NOTE. Ifyou have previously enrolled a board, committee, or commission, do not include them here as you will automatically be billedfor current enrollees. City Address Attn.: Return this application, along with the calculated payment, later than February 1,1995 for coverage to be effective March 1, 1995 through February 29, 1996. Return to: r..........;. ....... l d•lt T m.hX.re r.ou 7 .:. ............ 1 c.venu' .t ate : ::':: Wnw-a •:5.5' .......... Important note It may be necessary for your city to adopt an ordinance or resolution, allowing appointed members to have this insurance, ifyou do not already have one. If the council is included for coverage council members also do not include those council members in the member count of the second board. ME111lOR,ANDIJM Action by Countt9.l;1 To: City Manager Mike McGuire Endorseci.,,_,_,,,, Modified—... _ From: Director of Emergency Management Larry J. Cude RejeCecl,`_ Date: January 13, 1995 Date Subject: Approval of "Lease of HazMat 1" and "Mutual Aid Agreement" with the City of Cottage Grove for Joint Use of Hazardous Materials Resources I am requesting approval of the attached "Lease of HazMat 1" and "Mutual Aid Agreement" for joint use of hazardous materials resources with the City of Cottage Grove. Maplewood City Attorney Pat Kelly and Cottage Grove City Attorney Jack Clinton have approved both documents. BACKGROUND In January 1991, 3M Company donated $252,000 to the City of Maplewood for the development of a hazardous materials program in Maplewood. A hazardous materials response vehicle has been built and approximately 95% of the equipment needed to support a hazardous materials response team has been purchased. There is little likelihood that the City's three independent Fire Departments will support the establishment of a response team in the near future A constructive use for this vehicle and equipment would seem appropriate at this time. Our objective is to develop a working relationship with another local jurisdiction for the joint use of the Maplewood Hazardous Materials Response Vehicle and equipment with the necessary trained manpower to be provided by the other jurisdiction. Such a pooling of resources would provide for the future return of the vehicle and equipment to the City of Maplewood. After initial consideration, two options presented themselves. Option 1: Loan the vehicle and equipment to the St. Paul Fire Department and attempt to work out a cooperative agreement. Option 2: Loan the vehicle and equipment to the Cottage Grove Fire Depart- ment, who has already trained a number of fire department personnel but lacks the necessary funding to procure the required vehicle and equipment to support a hazardous materials response team. Mike .McGuire January 13, 1995 Page 2 OPTION 1 DISCUSSION The St. Paul Fire Department was initially very interested in developing some type of suitable arrangement. However, City of St. Paul attorneys recommended that St. Paul Fire Department not commit to any program unless title to the vehicle and equipment was transferred to St. Paul with airy little cost savings for Maplewood. OPTION 2 DISCUSSION The City of Maplewood initially became involved with the City of Cottage Grove as the result of a phone call to you from Director of Public Safety Dennis Cusick inquiring about the disposition of our Hazardous Materials Response Vehicle. Upon your direction, I opened discussions with Cottage Grove. The City of Cottage Grove was very receptive to developing a joint program whereby they would get the use of a vehicle and equipment to complement their already trained manpower. Initial phone conversations and an exploratory meeting was held in late August with Cottage Grove Public Safety Director Dennis Cusick and Deputy Fire Chief Dave Dally. The "framework" of an agreement was worked out with no great obstacles encountered. A subsequent meeting on September 10 with Mr. Cusick finalized any remaining issues. A mutual aid agreement and lease were then prepared. Highlights of these agreements are as follows: 1. Cottage Grove has not asked for title to the vehicle and equipment to be turned over to them. This vehicle and equipment will revert back to the City of Maplewood upon termination of the agreement by either party after an initial contract term of 18 months. 2. Cottage Grove will pick up all maintenance costs while they have the vehicle. 3. The names of both parties will appear as identification on the vehicle. 4. Cottage Grove Fire Department will allow City of Maplewood employees and volunteers to drill and exercise with them, as well as answer actual calls within the jurisdiction of Cottage Grove. Mike McGuire January 13, 1995 Page 3 5. Although Cottage Grove would be willing to cover the City of Maplewood, it would not be feasible to use them for primary coverage due to a 20 to 30 minute response time. We would recommend continuing the present coverage with the St. Paul Fire Department, 6. Except for the possible replacement of supplies used in training exercises, this agreement should beano -cost arrangement for the City of Maplewood. 7. While located in Cottage Grove, the vehicle would be the primary hazardous materials response vehicle to the 3M Chemolite Plant. In conversations with 3M Company about the Cottage Grove proposal, Mr. Jim Jensen, Staff Vice President, took the position that the truck and equipment belong to Maplewood and the disposition would be our decision, not 3M's. He voiced the opinion that it would be really nice having two major 3M complexes in the Twin City area (Chemolite and the Maplewood complex) covered by hazardous materials response teams. He also stressed the fact that St. Paul already has a response vehicle and equipment. He would look forward to the truck being utilized. I met with Mr. Jensen on December 27, 1994 to present him with our final plan. Mr. Jensen gave his verbal approval at that time and has followed up with a letter, a copy of which is attached. 8. We initialized a call to Jun Haselmann, Chief of Operations for the St. Paul Fire Department, to inform him of our plans. His reaction was quite positive and he is happy that the truck will be put in service. He also indicated that the St. Paul Fire Department would like to call upon Cottage Grove as a "backup" to them in Maplewood if additional manpower and equipment were needed. RECONIlVITDATION Approve the attached "Lease of HazMat 1" City of Cottage Grove. LJC:ajo Attachments 1. Letter from 3M Company 2. Lease of HazMat 1 a. Attachment 1 b. Attachment 2 3. Mutual Aid Agreement and "Mutual Aid Agreement" with the James R. Jensen 3M Office Administration Staff Vice President Services December 27, 1994 Larry J. Cude, Director City of Maplewood 1830 E. County Road B Maplewood, MN 55109 . Dear Larry, 3M Center, Building 225 -15 -01 St. Paul, MN 55.144 -1000 612 733 1234 It was good to talk with you today and review your letter concerning Maplewood's proposed agreement with Cottage Grove for HazMat service. With major facilities in both communities, we at 3M view your cooperative efforts as a very positive step in assuring us the best possible service. Having "HazMat I" and other equipment located in Cottage Grove where they have trained personnel .to operate it seems a good idea and should benefit 3M at both of our sites, and should serve the communities well in addition. Larry, thanks for your personal involvement in staying with this situation and guiding it to a successful solution. Please let us know any time we can be of help with the emergency services you are involved with. Best Personal Regards, James .Jensen Staff Vice President JR.J /am A SE OF HAZMAT 1 HAZARDOUS MATERIAL RESPONSE VEHICLE CITY OF MAPLEWOOD Lessor CITY OF COTTAGE GROVE Ussee 1995 TARE OFT"T .FAZMAT 1 OUS MATERIALS gEgppN3E VEHICLE THIS LEASE is made as of the day of ' 1995, by and between the City of Maplewood, ( "Lessor ") and City of Cottage Grove, a public body corporate and politic, ( "Lessee "). Recitals: 1. General Description of Obligation. Lessor agrees to lease to Lessee a specially designed vehicle, known as "HazMat 1," and certain specialized equipment needed for the management of a hazardous materials incident subject to the terms and conditions herein stated. 2. Equipment. Specific equipment to be leased to Lessee includes a specially designed hazardous materials response vehicle, known as "HazMat 1," and certain specialized hazardous materials response team equipment as outlined on the attached inventory list marked "Attachment 1." Title to the vehicle HazMat 1) and equipment will remain in the name of the Lessor. 3. Additional Start -Up Equipment. Lessor recognizes the fact that all necessary equipment to support a hazardous materials response team is not available at this time. Such necessary equipment is approximately 95% complete. Lessor agrees to provide, at its cost from existing hazardous materials funds, any equipment not yet on inventory and which is a part of the master equipment list attached to this lease and marked "Attachment 2" (items of equipment shall be designated by lessor ), 4. Replacement of Equipment. Replacement of equipment or supplies which are consumed at a hazardous materials incident or is otherwise not reusable shall be the responsibility of the city in which the incident occurs. Such losses may in turn be recoverable from the responsible party or parties deemed to have caused the incident. Immediate action shall be taken by the city where the loss occurred for recovery of equipment. Cost shall be the responsibility of that city. 5. Term. The initial term of this lease shall be for 18 months and ongoing thereafter except that either party may terminate following the initial term upon 90 day written notice to either party. 6. Payment. There shall be no additional cost to either party associated with this agreement other than those operating costs defined herein. 2 Lessee's Oblijrations: 7. General Description of Obligations. Lessee agrees to provide a group of trained response personnel, operating under an emergency response plan and appropriate standard operating procedures, and utilizing the vehicle and equipment provided by Lessor to control or otherwise minimize or eliminate the hazards to people, property and,/or the environment from a released hazardous material. 8. Vehicle Location. Lessee agrees to house the hazardous materials response vehicle in one of its fire stations, the actual location to be solely its own option. This location agreement is to remain in effect until such time as terminated within the conditions of this agreement. 9. Vehicle Maintenance. All vehicle maintenance shall be the responsibility of Lessee including monthly cellular telephone costs. Any maintenance work covered under warranty will be the responsibility of Lessor to arrange for through the vehicle manufacturer's dealership. 10. Vehicle Identification. The lettering on the vehicle identified within this agreement as Haz -Mat 1 will remain as is with the name of Lessor displayed. Lessee is authorized to add its name to the vehicle as agreed to by both parties. Such lettering shall conform to the existing lettering identifying Lessor. Upon termination of this lease, Lessee agrees to remove Lessee's name from the vehicle. All costs for the addition and removal of lettering shall be assumed by Lessee. 11. Disposition of Vehicle and Equipment. Upon termination of this lease by either party, Lessee agrees to return the vehicle and equipment described in paragraph 2 and 3 to Lessor in original condition less normal wear and tear. 12. Insurance. Lessee agrees to provide adequate vehicle insurance while the vehicle is housed within its city boundaries, either directly through its own insurance carrier or by reimbursing Lessor if coverage is provided by Lessor. Lessee agrees to limit the use of the vehicle to qualified individuals. 13. Indemnity. Lessee agrees to indemnify and hold harmless the Lessor, its officers, employees and agents from any and all claims, suits or damages resulting from or caused by any negligent act or omission, or any intentional tort, of the Lessee, its employees, or agents arising out of the use of the vehicle. 14. Release of Claims. Lessor is not responsible for any claims resulting from the negligence of Lessee, its officers, agencies, employees or otherwise. Lessee will name Lessor as an additional insured on the Comprehensive Municipal Property and Casualty insurance policy, only with respect to its limited undertaking to indemnify and hold harmless under the terms of this agreement. 3 15. Workers Compensation. Lessor shall not be responsible to provide coverage or responsible for any claims through workers' compensation of Lessee employees. Each city shall provide coverage for its own employees. 16. Arbitration. In the event of any difference, dispute or claim arising under, in, pursuant to this agreement or as to the performance thereof by the parties, the parties agree as follows: a. Good faith negotiations, the party alleging such difference, dispute or claim, shall provide written notice of such difference, dispute or claim to the other party. The parties hereto agree that for a thirty (30) day period thereafter, the parties will engage in good faith negotiations at a site mutually agreed upon by the parties prior to taking any further action in attempt to resolve the dispute; b. Arbitration in the event the parties fail to resolve their dispute or claim shall be submitted to the American Arbitration Association in Minneapolis, Minnesota or such other location as may be mutually agreed by the parties hereto in accordance with the commercial arbitration rules of the American Arbitration Association. Decision of the Arbitrator shall be final and not subject to appeal. 17. Limit on Liability. This agreement is a joint exercise of powers as defined under Minnesota Statute §471.59 and thus both parties' liability is limited by the provisions of the municipal Tort Claims Act, Minn. Stat. Ch. 466 or other applicable law to $200,000 per person or $600,000 per occurrence. 18. Authorized Representative. The following named persons are designated the authorized representatives of the parties for purposes of this agreement. These persons have authority to bind the party they represent and to consent to modifications and changes, except that the authorized representative shall have only the authority specifically or generally granted by their respective City Councils. Notification required to be provided pursuant to this agreement shall be provided to the following named persons and addresses unless otherwise stated in this agreement or in a modification of this agreement. To Lessee: Kevin D. Franzell City Administrator 7516 80th Street South Cottage Grove, MN 55016 612) 458 -2822 To Lessor: Michael A. McGuire City Manager 1830 East County Road B Maplewood, MN 55109 612) 770 -4525 4 18.1 Liaison. To assist the parties in the day -to -day performance of this agreement and to develop- service, ensure compliance and provide ongoing consultation, a liaison shall be designated by both parties. The parties shall keep each other continually informed in writing of any change in the designated liaison. At the time of execution of this agreement the following persons are the designated liaisons: Lessee Liaison: Phone number: Fax number: Lessor Liaison: Phone number: Fax number: Dennis Cusick Director of Public Safety 612) 458 -6001 612) 458 -2820 Larry J. Cude Director of Emergency Management 612) 770 -4547 612) 770 -0823 19. Final Agreement. This contract is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understanding or agreements. There are no representatives, warranties or stipulations neither oral or written, not herein contained. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals in execution of this Lease as of the date and year first above written. LESSOR: CITY OF MAPLEWOOD By: Mayor ATTEST: By: City Clerk LESSEE: CITY OF COTTAGE GROVE By: Mayor ATTEST: By: City Clerk MAPLEWOOD EMERGENCY MANAGEMENT HazMat truck Inventory As of September 13, 1994 Attachment 1 P .................. W . am 4 ea Garden hose, 5/8' 60' 4 ea Spray nozzles 1 etn Trash bags, 40 ct. 1 ctn Poly sheeting, 20'X 104' X .006" thick 4 ea Plastic trash container, 32 gal. 5 rls Barrier tape, "HAZARDOUS MATERIALS DO NOT ENTER," yellow, 1000 ft/rl 3 rls Barrier tape, "HOT ZONE," red, 1000 ft,/rl 6 ea Decon pool, red, inflatable, 3 -ring 4 ea Utility brush, 20" 4 ea Utility brush, orange, plastic, 20" 1 btl Liquid laundry detergent (decon solution) 1 case Disposable bath towels, 20" X 40 ", soft cellulosic material, reinforced w /nylon scrim, approx. 3 towel*/case 2 stns Haz -Mat" disposal bags or 55 gal. drum liners, 6 mil thickness, pre - printed "Hazardous Material" w /ties, 30" X 65 ", 24 bag,5/ctn 5 ea Buckets, plastic, 5 gal. Attachment 1 continued. MAPf FWOOD EMERGENCY MANAGEMFJIVT HazMat ruck Inventory As of September 13, 1994 i 1 ; .' -iii- L::E ............................................... ... ................ .... ...............C. - U. . ............ ................................ . ..... o ...................................... ....... ........ . . . ... ................ ....................... I .................... .................. V 2 sets Recovery drums, 4/set (85, 50, 30, 8 gal. size), nestable, steel construction w/bolt rings, pre - labeled "Recovery Drum." 1 ea Corrosives pump, manual, 316 stainless steel w/Teflon piston & shaft, 16 oz. stroke, for 2" bunghole on 55 gal. drums, 37" long. 1 ea 1 ea Rotary transfer pump for flammable liquids, fits standard 2" bung w /6' hose which must be FM approved, built -in pressure &vacuum relief. Drum &tank repair kit, non - sparking tools, includes assorted plugs &patches for both drums &tanks, w /tool box. 1 ea Pipe plugger kit, includes vented pipe plugs for 1" to 4" pipes, non- vented for smaller pipes plus installation tools, w/o valve kit. 1 ea Non - sparking tool kit (std bung wrench w /offset handle; #2 phillips screwdriver; #2 "flat" blade screw - driver; 10° groove joint pliers; 8" slip joint pliers; 10" crescent wrench; 12" pipe wrench; 14" pipe wrench; 10" handle ball peen hammer; 4" scraping knife; 24" long wrecking bar; safety shovel approx. 45" total length w /approx. 10" X 12" high square point blade treated w /anti- static agent; 4 -5 piece set of 12 point box wrenches). Attachment 1 continued swoon EMERGENCY MANAGEMENT xt Truck Inventor As of September 13, 1994 6 ea Handlights, explosion proof; must meet Class 1, Group. D; plastic body okay; adjustable pivot head; uses two 6 -volt batteries; compliance UIXSH approved. 1 ea Fire extinguisher, 2% gal., AFFF type. 1 ea Fire extinguisher, 20 lb., A, B, C Class type. 1 ea Magnifier, round, lighted. Attachment 1 continued MAPIEWOOD EMERGENCY MANAGEMENT HazMat Truck Inventory As of September 13, 1994 zeX.:-:-:-:-X-'*X-- .............................. E - - V.::...: I . . .......... I I .................. --- -- - ----I L . .............................Wig ........ 1 ea Dial -type lab thermometer, 12" stem, stainless steel all - welded construction, min. 1%" diameter head, range of 0- 220° F. 1 ea Dial - type lab thermometer, same as above except with a range of 50 - 500° F. 2 ea. Magnetic surface thermometer, 2" diameter dial face, range of 0- 250° F. 2 ea Magnetic surface thermometer, same as above except with a range of 50 -750° F. 5 ea pH paper, general purpose, pH ran 0 -13 w /color chart, paper Y2" wide by 50' long roll in dispenser pack. 1 each Radiological Monitor Kit. Attachment 1 continued MAPLEWOOD EMERGENCY MANAGEMENT HazMat amuck Inventory As of September 13, 1994 1 ea Chemfab challenge 6000 pressure test kit #65060 for ASTM -F1052 pressure test of gas tight totally encapsulating chemical protective suits. 5 ea Lion Apparel Pacesetter, NFPA 1991 certified, non -gas tight (level B) chemical splash protective suit. Includes coverall, hood, inner glove rings and carrying case. Does not include boots, gloves or hard hats. Sizes: 2 ea. XL, 3 ea. XXL. 24 ea Lifeguard (or equiv.) saranex,/tyvek disposable coveralls, model 77414 (or equiv.) w /attached booties and respirator hood. Sizes: 4 ea L, 8 ea XL, 12 ea XXL. 10 ea Splash suits, PVC or PVC/nylon, 3 piece, chemical resistant w/hoods. Sizes: 3 ea L, 4 ea XL, 3 ea XXL. 6 ea Survivair Mark II 60- minute high pressure SCBA, model 9870 -86 without case, with nose cup kit #9800 -17. Tank model 9151-64 aluminum, round bottom with composite wrap. 3 ea Survivair spare tanks for Mark II 60- minute high pressure SCBA, model 9151-64, aluminum, round bottom with composite wrap. Received 2 of the 3 tanks free with mfrs rebate.) 8 pr Servos Firebreaker butyl rubber boots, knee length, steel toe and sole, style 11467. 2 pr. ea. sizes 9, 10, 11, 12. 8 pr R,ainfair polyurethane boot, stock #2400 -9170, steel midsole and toe, w /anti- static protection, 16" high, 2 pr. ea. sizes 9, 10, 11, 12. PVC safety boots., 100% PVC w /steel toe, 16" high, industrial 8 pr strength construction. 2 pr. ea. sizes 9, 10, 11, 12. PVC/iyvek disposable overboots, slip -on style, 14" high, one size 50 pr its all. Disposable polyethylene overboots, slip -on style, 0.003" (3 mil) 1 roll minimum thickness, 14" high, one size fits all. 100 per roll. Viton fluorcelastomer gloves, chemical resistant to chlorinated and aromatic solvents, 14" length, 0.012" gauge. 3 pr. size 9, 3 pr. size1L9pr10, 3 pr. size 11. Attachment 1 continued MAPLEWOOD EMERGENCY MANAGEM72IT HazMat truck Inventory As of September 13, 1994 W * * 0 Wo * * * W ' * . . 0 . . . . . . . . . . . 3-0 * -q0 . . . . . . * . . . . . . . . . . . . .Pi . . ... . ......... . . . . . . . . . . . . . . . . . . . . r,: Xfii i::: i::> :::::i::ii:::::i:::::::is:::;;: ::::::i':9''>'i::: F20 r I Butyl rubber gloves, curved finger design, roughened palm, 14" length, medium weight 0.017" gauge. 8 pr size 9, 8 pr. size 10, 4 pr. size 11. 1 box Best N -DEX soft nitride rubber disposable gloves, style #7005, powder free. Size L. (100/box) 1 box Best N -DEX soft nitrite rubber disposable gloves, style #7005, love powder. Size L. (100/box) 4 pr PVC gloves, Petroflex (or equiv.), PVC construction, shoulder length, one size fits all. 1 dz PVC gloves, Petroflex (or equiv.), PVC construction, 14" length, one size fits all. 1 box Natural latex gloves, powder -free, 11" length, 0.005" gauge. Size L. l00/box) 16 ea Bullard hard hats, model A -1 w/face shield. 10 ea. blue, 6 ea. green. 1 box Moldex Pura -fit earplugs (or equiv.), tapered, w/o cord, 2 plug4/pkg. in dispenser box, 200 pair/box. 3M Easi -Air full face dual cartridge respirator, 3M model 7800S, 15 ea silicone facepiece. 30 ea 3M #7255 high efficiency filters for model 78005 respirator. 3M #7288 high efficiency filter retainers for model 78005 30 ea respirator. 3M #7253 organic vapor /acid gas cartridges for model 7800S 60 ea respirator. 60 ea EN0NW=MN0NMU 3M #7287 cartridge retainers for model 78005 respirator. 30 ea 3M #7254 ammonia/methylamine cartridges for model 78005 reap. 30 ea 3M #7275 formaldehyde cartridges for model 7800S respirator. 1 ea 3M Fit - Testing Kit for qualitative check of respirator facepiece fit. Attachment 1 continued MAPLEWOOD EMERGENCY MANAGEMENT HazMat truck Inventory As of September 13, 1994 1 box Reusable visitor safety glasses, lightweight frames, polycarbonate lenses, wraparound sideshields in poly bags and dispenser box, 10 pair/box. 12 pr Oberon (or equiv.) chemically resistant goggles, coated lens, resistant to corrosive chemicals, fit over prescription glasses, vinyl frame w/headband, compliance ANSI 287.1 -1989. 12 pr Encon 160 (or equiv.) chemical splash/impact goggles, fog free w/headband, compliance ANSI 287.1 -1989. 10 rolls I Duct tape, 211. Attachment 1 continued wooD EvcY MAvAGENIENr HazMat Truck Inventory As of September 13, 1994 S . .......................Im VOG.* ..............P.60 ........ 2 ea Shovels, round pt. 2 ea Shovels, "D" handle, sq. pt. 2 ea Scoop shovels, "D" handle 2 ea Shovels, "D" handle, round pt. 2 ea Brooms, 18" 6 pcs PVC pipe, 4" diam. X 5' 5 gal pail Multi- purpose Ansul Spill X -A for neutralizing acids 5 gal.Multi- purpose Ansul Spill X -C for neutralizing caustics 7 cases 3M Powersorb universal sorbent pads, 11" X 13 ", 50 pad0ox, 4 boxeWcase, 3M #P-110 5 cases 3M Powersorb universal sorbent rolls, 19 "W X 1001, 1 roll bag, 2 bags/case, 3M #P190 5 cases 3M Powersorb universal sorbent rolls, 38 "W X 1001, 1 roll/case, 3M #P 5 cases 3M Powersorb universal sorbent pillows, 9" X 15 ", 16 pillows/case, 3M #P-30v. 4 cases 3M Powersorb universal sorbent mini- booms, 3" diam. X 81, 6 boomWcase, 3M #P-200' 4 cases 3M Powersorb universal sorbent mini- booms, 3" diam. X 241, 2 boom,%/case, 3M #P -224 2 rolls Sorbex vapor barrier sorbent, universal w /polyethylene film on one side, 18" X 200' rolls 2 bags Dry granular sorbent, "Safestep" or equiv., dust -free, 25 lb. bags 50 ea Empty sandbags, approx. 14%" X 26 ", polypropylene t Z MAPIEWOOD EMERGENCY MANAGEMENT Master Equipment List As of September 14, 1994 Attachment 2 Decontamination Equipment 1. Garden hose, 5/8" x 60' 2. Spray nozzles 3. Trash bags, 40 et. 4. Poly sheeting, 20' X 100' X .006" thick 5. Plastic trash container, 32 gal. 6. Barrier tape, "HAZ. MAT. DO NOT ENTER," yellow, 1000 ft,/rl 7. Barrier tape, "HUT ZONE," red, 1000 ft/rl 80 Decon pool, red, inflatable, 3 -ring 9. Utility brush, 20" 10. Utility brush, orange, plastic, 20" 11. Liquid laundry detergent (decon solution) 12. Disposable bath towels, 20" X 40 ", soft cellulosic material, reinforced w /nylon scrim, approx. 300 toweli/case 13. "Haz -Mat" disposal bags or 55 gal. drum liners, 6 mil thickness, pre - printed Hazardous Material" w /ties, 30" X 65 ", 24 bags/ctn 14. Buckets, plastic, 5 gal. 15. "Y" hose connectors 16. "Wash 'N Jet" brush 17. Air pump for decon pools Leak Control Equipment 1. Recovery drums, 4/set (85, 50, 30, 8 gal. size), nestable, steel construction w/bolt rings, pre- labeled "Recovery Drum." 2. Corrosives pump, manual, 316 stainless steel w/Teflon piston & shaft, 16 oz. stroke, for 2" bunghole on 55 gal. drums, 37" long. 3. Rotary transfer pump for flammable liquids, fits standard 2" bung w /6' hose which must be FM approved, built -in pressure & vacuum relief. 4. Drum & tank repair kit, non - sparking tools, includes assorted plugs & patches for both drums & tanks, w /tool box. 5. Pipe plugger kit, includes vented pipe plugs for 1" to 4" pipes, non - vented for smaller pipes plus installation tools, w/o valve kit. 6. Non - sparking tool kit (std bung wrench w /offset handle; ##2 phillips screwdriver; #2 "flat" blade screw - driver; 10" groove joint pliers; 8" slip joint pliers; 10" crescent wrench; 12" pipe wrench; 14" pipe wrench; 10" handle ball peen hammer; 4" scraping knife; 24" long wrecking bar; safety shovel approx. 45" total length w /approx. 10" X 12" high square point blade treated w /anti- static agent; 4 -5 piece set of 12 point box wrenches). 1 Maplewood Emergency Management Attachment 2 continued Master Equipment List September 14, 19 Leak Control EQuipment ,Continued1 I iql 7. Chlorine Institute Emergency Kits "A ", "B" & "C" 8. Plastic dike tubing for Hi -X foam 9. Foam, acid base, with matching eductor 19. Hi -X foam generator 11. Hi -X foam Miscellaneous FQuipment 1. Handlights, explosion proof; must meet Class 1, Group D; plastic body okay; adjustable pivot head; uses two 6 -volt batteries; compliance UI,/MSH approved. 2. Fire extinguisher, 2% gal., AFFF type. 3. Fire extinguisher, 201b., A, B, C Class type. 4. Magnifier, round, lighted. 5. 2 drawer file cabinet 6. Blood pressure cuff &oral thermometers 7. Igloo cooler with cups 8. Class "D" fire extinguisher 9. Rope, 100 ft., Y2" and X" 10. Dome clamp for tankers Monitoring Devices 1. Dial -type lab thermometer, 12" stem, stainless steel all - welded construction, min. 1%" diameter head, range of 0 -220° F. 2. Dial -type lab thermometer, same as above except with a range of 50 -500° F. 3. Magnetic surface thermometer, 2" diameter dial face, range of 0 -250° F. 4. Magnetic surface thermometer, same as above except with a range of 50- 750° F. 5, pH paper, general purpose, pH range 0 - 13 w /color chart, paper Y2" wide by 50' long roll in dispenser pack. 6. Radiological Monitor Kit. 7. Refrigerator, small 8. Draeger /Sensidyne detector tubes 9. Survey instrument - combustible gases 10. Survey instrument - oxygen 11. Survey instrument -multi gas 12. Weather Monitor w /external temp/humidity sensor 2 Maplewood. Emergency Management Attachment 2 continued Master Equipment List September 14, 199 Protective Cloth 0n 1. Chemfab challenge 6000 pressure test kit #65060 for ASTM -F1052 pressure test of gas tight totally encapsulating chemical protective suits. 2. Lion Apparel Pacesetter, NFPA 1991 certified, non -gas tight (level B) chemical splash protective suit. Includes coverall, hood, inner glove rings and carrying case. Does not include boots, gloves or hard hats. Sizes: 2 ea. XL, 3 ea. XXL. 3. Lifeguard (or equiv.) saranex/tyvek disposable coveralls, model 77414 (or equiv.) Wattached booties and respirator hood. Sizes: 4 ea L, 8 ea XL, 12 ea XXL. 4. Splash suits, PVC or PVC/nylon, 3 piece, chemical resistant w/hoods. Sizes: 3 ea L, 4 ea XL, 3 ea XXL. 5. Survivair Mark II 64- minute high pressure SCBA, model 9870 -86 without case, with nose cup kit #9800 -17. Tank model 9151-64 aluminum, round bottom with composite wrap. 6. Survivair spare tanks for Mark II 60- minute high pressure SCBA, model 9151 -64, aluminum, round bottom with composite wrap. (Received 2 of the 3 tanks free with mfrs rebate.) 7. Servos Firebreaker butyl rubber boots, knee length, steel toe and sole, style 11467. 2 pr. ea. sizes 9, 10, 11, 12. 8. Rainfair polyurethane boot, stock #2400 -9170, steel midsole and toe, w /anti- static protection, 16" high, 2 pr. ea. sizes 9, 10, 11, 12 9. PVC safety boots, 100% PVC w /steel toe, 16" high, industrial strength construction. 2 pr, ea. sizes 9, 10, 11, 12. 10. PVC/r]Pyvek disposable overboots, slip -on style, 14" high, one size fits all. 11. Disposable polyethylene overboots, slip -on style, 0.003" (3 mil) minimum thickness, 14" high, one size its all. 100 per roll. 12. Viton fluoroelastomer gloves, chemical resistant to chlorinated and aromatic solvents, 14" length, 0.012" gauge. 3 pr. size 9, 3 pr. size 10, 3 pr. size 11. 13. Butyl rubber gloves, curved finger design, roughened palm, 14" length, medium weight 0.017" gauge. 8 pr size 9, 8 pr. size 10, 4 pr. size 11. 14. Best N -DEX soft nitrile rubber disposable gloves, style #7005, powder free. Size L. (10(a/box) 15. Best N -DEX soft nitrite rubber disposable gloves, style #7005, low powder. Size L. (100/box) 16. PVC gloves, Petroflex (or equiv.), PVC construction, shoulder length, one size fits all. 17. PVC gloves, Petroflex (or equiv.), PVC construction, 14" length, one size fits all. 18. Natural latex gloves, powder -free, 11" length., 0.005" gauge. Size L. (100/box) 3 Maplewood Emergency Management Attachment 2 continued Master Equipment List Septemb 14, 1994 Protective Clothing Continued 19. Bullard hard hats, model A -1 w/face shield. 10 ea. blue, 6 ea. green. 20. Moldex Pura -fit earplugs (or equiv.), tapered, w/o cord, 2 plugs/pkg, in dispenser box, 200 pair/box. 21. 3M Easi -Air full face dual cartridge respirator, 3M model 7800S, silicone facepiece. 22. 3M #7255 high efficiency filters for model 78005 respirator. 23. 3M #7288 high efficiency filter retainers for model 78005 respirator. 24. 3M #7253 organic vapor /acid gas cartridges for model 7800S respirator. 25. 3M #7287 cartridge retainers for model 78005 respirator. 26. 3M #7254 ammonia/methylamine cartridges for model 7800S reap. 27. 3M #7275 formaldehyde cartridges for model 7800S respirator. 28. 3M Fit - Testing Kit for qualitative check of respirator facepiece fit. 29. Reusable visitor safety glasses, lightweight frames, polycarbonate lenses, wraparound sideshields in poly bags and dispenser box, 10 pair/box. 30. Oberon (or equiv.) chemically resistant goggles, coated lens, resistant to corrosive chemicals, fit over prescription glasses, vinyl frame w/heacdband, compliance ANSI 287.1 -1989. 31. Encon 160 (or equiv.) chemical splasb/unpact goggles, fog free w/headband, compliance ANSI 287.1 -1989. 32. Duct tape, 2 ". 33. Level A, gas - tight, vapor protective suits Spill Control Equipment 16 Shovels, round pt. 2. Shovels, "D" handle, sq. pt. 3. Scoop shovels, "D" handle 4. Shovels, "D" handle, round pt. 5. Brooms, 18" 6. PVC pipe, 4" diam. X 5' 7. Multi- purpose Ansul Spill X -A for neutralizing acids 8. Multi- purpose Ansul Spill X -C for neutralizing caustics 91 3M Powersorb universal sorbent pads, 11" X 13 ", 59 padoox, 4 boxe4/case, 3M #P -119 19. 3M Powersorb universal sorbent rolls, 19 "W X 1991, 1 rol]/bag, 2 bagWcase, 3M #P -199 11. 3M Powersorb universal sorbent rolls, 38 "W X 1991, 1 roll/case, 3M #P -389 12. 3M Powersorb universal sorbent pillows, 9" X 15 ", 16 pillow./cse, 3M #P -300 4 Maplewood Emergency Management Master Equipment List Attachment 2 continued September 14, 1994 Spill Control Equipment Continued. 13. 3M Powersorb universal sorbent mini- booms, 3" diam. X 8 6 boomi/case, 3M #P-208 14. 3M Powersorb universal sorbent mini - booms, 3" diem. X 241, 2 boom4/case, 3M #P -224 15. Sorbex vapor barrier sorbent, universal w /polyethylene film on one side, 18" X 200' rolls 16. Dry granular sorbent, "Safestep" or equiv., dust -free, 251b. bags 17. Empty sandbags, approx. 14%" X 26 ", polypropylene 5 MUTUAL AID AGREIII2VT AN ACRE dated this day of , 1995 between the City of Maplewood, Minnesota, hereinafter referred to as "Maplewood," and the City of Cottage Grove, Minnesota, hereinafter referred to as "Cottage Grove." W11 EREA3, the Maplewood and Cottage Grove City Councils by Resolution have authorized a mutual aid agreement between the cities for the provision of equipment and personnel needed to form a Hazardous Materials Response Team for the control, containment and securing of released hazardous materials in Maplewood and Cottage Grove, excepting the clean -up and disposal thereof. City of Maplewood Resolution # AND WHEREAS, Maplewood is the present owner of an operational hazardous materials response vehicle, including most of the equipment needed to perform the functions of a hazardous materials response team but lacks, at this time, the trained personnel to utilize this equipment and operate as a fully functional hazardous materials response team. AND WHFAREAS Cottage Grove presently has sufficient properly trained and certified within its Fire Department to adequately staff a hazardous materials response team but lacks, at this time, the necessary vehicle and equipment. NOW, THEREFORE, in an effort to pool resources and in consideration of the mutual aid agreement and lease contained herein, the parties agree as follows: 10 DEFINITIONS Unless the language or context clearly indicates that a different meaning is intended, the following words, terms and phrases, for purposes of this agreement, are defined as follows: Hazardous Matnxial - A substance (gas, liquid or solid) capable of creating harm to people, property and/or the environment. Hazardous material includes all material designated as hazardous by federal, state, county and city rules, ordinances, statutes and regulations. Hazardous Materials Incident - Afire involving a hazardous material or a release or potential release of a hazardous material. Hazardous Materials Response Team - A group of trained response personnel certified to the hazardous materials technician or specialist level of OSHA 1 standard 29 CFR 1910.120 operating under an emergency response plan and appropriate standard operating procedures to control or otherwise minimize or eliminate the hazards to people, property and/or the environment from a released hazardous material 2. LENGTH OF AGREEMENT 2.1 Term The initial term of this joint powers agreement shall be for 18 months and ongoing thereafter except that either party may terminate following the initial term upon 90 day written notice to either party. 31D GENERAL PROVISIONS a. Responsibilities and procedures outlined herein shall be effective unmecli- ately upon the signing of this Mutual Aid Agreement by all agencies, and shall remain in effect for the initial term of 18 months and as extended thereafter. b. It is hereby established that the City of Maplewood will, for the duration of this Mutual Aid Agreement, maintain a separate contract with providers of hazardous materials response services and further, that this provider shall be the primary responder to hazardous materials incidents within the City of Maplewood. c. The Cottage Grove Hazardous Materials Response Team shall use a specially designed hazardous materials vehicle known as "HazMat 1" and certain specialized equipment needed for the management of hazardous materials incidents provided by Maplewood. d. The Cottage Grove Hazardous Materials Response Team shall be comprised of specially trained personnel of Cottage Grove and may include full -time, part -time or volunteer employees of Maplewood who have been formally trained in hazardous materials response. e. Cottage Grove agrees to allow Maplewood's personnel, trained in hazardous materials handling, full participation on any scheduled training drills of the Hazardous Materials Response Team. Supplies or disposable equipment consumed during training exercises are to be replaced and the cost of such purchases will be shared equally by both Maplewood and Cottage Grove. f. Maplewood acknowledges that the work of the Hazardous Materials Response Team is dangerous and that the methodology of containing and 2 securing hazardous materials is an exercise of judgement. Therefore, Maplewood agrees that since the majority of response team personnel will be from the Cottage Grove Fire Department, that Cottage Grove will have command of the Hazardous Materials Response Team personnel and equipment in any response to a hazardous materials incident. g. As its primary responsibility the Hazardous Materials Response Team shall respond to a release or the threat of a release of hazardous .materials within Cottage Grove and take actions necessary to protect life, property and the environment. These emergency actions include, but are not limited to, preventing the release, mitigating the effects of the release and stabilizing the emergency. 4. PROHIBITED ACTIONS a. The Hazardous Materials Response Team shall not transport, store, dispose of or perform remedial clean -up of hazardous materials, except as may be incidentally necessary to mitigate an emergency. b. The Hazardous Materials Response Team shall not mitigate incidents involving explosives, explosive devices, incendiary devices, shock - sensitive explosive chemicals or clandestine drug laboratories, except to respond to the effects of a hazardous materials release that might occur as a consequence of these incidents or to provide technical assistance of support. C, The Hazardous Materials Response Team shall not respond to hazardous materials incidents outside of Cottage Grove or Maplewood without prior written agreement by Cottage Grove and Maplewood with the jurisdiction requesting response. 5. EMERGENCY RESPONSE CRITERIA AND DISPATCHING a. The City of Cottage Grove Public Safety Communication Center shall be the point of contact for requesting a response by the Cottage Grove Hazardous Materials Emergency Response Team. The City of Cottage Grove Dispatcher shall contact the Cottage Grove Director of Public Safety upon receiving a request for Team response prior to dispatching the Team. b. The Maplewood Communications Center Dispatcher shall have the authority on behalf of Maplewood to request the response of the Cottage Grove Hazardous Materials Response Team. The Maplewood Dispatcher will make this request to Cottage Grove only when directed to do so by the Maplewood primary hazardous materials responder. t] C, Maplewood agrees that its hazardous materials response personnel, when operating as part of the Cottage Grove Hazardous Materials Response Team, will abide by all rules, regulations and standard operating procedures SOP'S) which may be established by the Cottage Grove Hazardous Materials Response Team. 6. WORKING COMMITTEE A working committee shall be formed to facilitate completion of final equipment purchases, necessary vehicle modifications or installation of equipment. This committee shall be made up of an equal number of persons from each city who possess the necessary background in hazardous materials handling. These committee assignments are to be made by the two persons named in Article 9.2 who are designated as liaisons. Equipment purchased with funds provided by Maplewood will be Maplewood's and equipment purchased with funds provided by Cottage Grove will be Cottage Grove's. 7. PAYMENT There shall be no additional cost to either party associated with this agreement other than those operating costs defined herein. 8. LIABILITY 8.1 Release of Claims Maplewood is not responsible for any claims resulting from the negligence of Cottage Grove, its officers, agencies, employees or otherwise. 8.2 Indemnification a. Cottage Grove shall indemnify hold harmless and defend Maplewood, its officers and employees against any and all liability loss, costs, damages, expenses, cleans or actions including attorney's fees which Maplewood, its officers and employees may hereafter sustain and incur or be required to pay, arising out of or by reason of any negligent act or omission or any intentional tort of Cottage Grove,, its agents, servants or employees in the execution, performance or failure to adequately perform Cottage Grove's obligations pursuant to this contract; b. As consideration for indemnification, Maplewood grants to Cottage Grove complete control of the defense or handling of any claims of litigation. Maplewood will cooperate and facilitate the requests of Cottage Grove's attorneys regarding any claims which may arise directly or indirectly from a 4 response to a hazardous materials incident pursuant to this contract; and c. Cottage Grove shall not indemnify and hold harmless and defend Maplewood, its officers and employees against any and all liability, loss, cost, damages, expenses, claims or actions including attorney's fees resulting from the negligence of Maplewood. d. With respect to indemnification, it is the understanding that the indemnification or any claims during the contract period may not end with the termination of the contract. e. Cottage Grove is responsible for immediately sending or processing any and all litigation pursuant to the indemnification clause. f. Cottage Grove will name Maplewood as an additional insured on the Comprehensive Municipal Property and Casualty insurance policy, only with respect to its limited undertaking to indemnify and hold harmless under the terms of this agreement. 8.3 Workers Compensation Maplewood shall not be responsible to provide coverage or responsible for any claims through workers' compensation of Cottage Grove employees. Cottage Grove shall not be responsible to provide coverage or responsible for any claims through workers' compensation of Maplewood employees. Each city shall provide coverage for its own employees. 8.4 Arbitration In the event of any difference, dispute or claim arising under, in, pursuant to this agreement or as to the performance thereof by the parties, the parties agree as follows: a. Good faith negotiations, the party alleging such difference, dispute or claim, shall provide written notice of such difference, dispute or claim to the other party. The parties hereto agree that for a thirty (30) day period thereafter, the parties will engage in good faith negotiations at a site mutually agreed upon by the parties prior to taking any further action in attempt to resolve the dispute; b. Arbitration in the event the parties fail to resolve their dispute or claim shall be submitted to the American Arbitration Association in Minneapolis, Minnesota or such other location as may be mutually agreed by the parties hereto in accordance with the commercial arbitration rules of the American Arbitration Association. Decision of the Arbitrator shall be final and not subject to appeal. 5 8.5 Limit on Liabilitv This agreement is a joint exercise of powers as defined under Minnesota Statute 471.59 and thus both parties' liability is limited by the provisions of .the municipal Tort Claims Act, Minn. Stat. Ch. 466 or other applicable law to 200,000 per person or $600,000 per occurrence. 9. AUTHORIZED REPRESENTATIVE 9.1 Authorized Representative The following named persons are designated the authorized representatives of the parties for purposes of this agreement. These persons have authority to bind the party they represent and to consent to modifications and changes, except that the authorized representative shall have only the authority specifically or generally granted by their respective City Councils. Notification required to be provided pursuant to this agreement shall be provided to the following named persons and addresses unless otherwise stated in this agreement or in a modification of this agreement. To City of Cottage Grove: Kevin D. Fran.zell City Administrator 7516 80th Street South Cottage Grove, MN 55016 612) 458 -2822 9.2. Liaison To City of Maplewood. Michael A. McGuire City Manager 1830 East County Road B Maplewood, MN 55109 612) 770 -4525 To assist the parties in the day -to -day performance of this agreement and to develop service, ensure compliance and provide ongoing consultation, a liaison shall be designated by both parties. The parties shall keep each other continually informed in writing of any change in the designated liaison. At the time of execution of this agreement the following persons are the designated liaisons: City of Cottage Grove Liaison: Phone number: Fax number: City of Maplewood Liaison: Phone number: Fax number: Dennis Cusick Director of Public Safety 458 -6001 458 -2820 Larry J. Cude Director of Emergency Management 770 -4547 770 -0823 L 10. FINAL AGREEMENT This contract is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understanding or agreements. There are no representative, warranties or stipulations neither oral or written, not herein contained. IN WITNESS WHEREOF, the parties have executed this agreement on the dates indicated below: CITY OF MAPLEWOOD CITY OF COTTAGE GROVE APPROVED AS TO FORM: APPROVED AS TO FORM: MAYOR CITY MANAGER MAYOR CITY MANAGER CITY OF MAPLEWOOD ATTORNEY DATE CITY OF COTTAGE GROVE ATTORNEY DATE 7 Z10 I AGENDA REPORT TO: City Manager FROM: Assistant City Manager RE: CHARITABLE GAMBLING FUNDS REQUEST DATE: December 27, 1994 INTRODUCTION AC3tlon b f Endersel. Modi i e Rejected Dat e This is the fourth quarter, 1994 request for Charitable Gambling unds. The Manager'sgg office received only one request. It is from the Director of Emerg ManagementgYg Larry Cude. The request is for $19,450 to replace the Mobile Light Plant Generator used truck, custom retrofitting, used generator, lights, electrical work, and cover). BACKGROUND Emergency Management's Request Attached you will find the report from Larry Cude requesting the funds. The Mobile Light Plant Generator is maintained for emergency lighting and power during a disaster in Maplewood. Non- emergency uses include power for the July 4th celebration, search and rescue operations outside of Maplewood, emergency flooding, Sk am activities9Yw , and emergency drills. A total of $19,450 is being. requested to replace the current unit with a used truck and generator, special equipment and work to customize it, flood lights, and a cover to protect the unit.when it is stored outside. Community Fund At the November 7, 1994 Council /Manager meeting, the City Council revisited the subject of establishing a Community Fund. Staff was directed to research several items: Can the City setup a fund and manage it rather than the St. Paul Foundation? Can future Council's change the Community Fund once it is established? What is the current condition of the Charitable Gambling fund? Finance Director Dan Faust submitted a report that is attached. Past Awards A list of past awards is attached. Status of Fund A Charitable Gambling Tax Fund report is attached to the staff report. It should be noted that the revenues for 1994 are reported as $49,371. This amount does include December revenue, because the payments are not due until January 31 st. The expenditures and transfers -out are funds that the City Council authorized to be allocated through the adopted 1995 Budget. These funded projects are Flowers in the Park, Puppet Wagon, July 4th Celebration, and Lutheran Share -A -Home Program. RECOMMENDATION It is recommended that the City Council review the request from the Director of Emergency Management for the replacement of the mobile light plant generator with charitable gambling funds. 2 1 To: Assistant City Manager Gretchen Maglich From: Director of Emergency Management Larry J. Cude Date: January 12, 1995 Subject: Request for Charitable Gambling Funds INTRODUCTION As you know, our Department maintains a mobile light plant generator truck 196") consisting of a 4X4 pickup truck, generator and portable flood lights. The truck, generator and flood lights are all in desperate need of replacement. BACKGROUND The truck is a 1976 Ford F150 4X4 3V4 ton pickup which we purchased used in 1986 with funds donated by the North Maplewood Lioness Club. Repairs to this truck are becoming more costly and it is in need of mechanical work, body work and paint. The generator is a 1953 Hercules purchased from government surplus and was transferred from the original "196" to the current "196." This generator is in needg of repair, however, due to its age, parts are no longer available. The Mars flood lights (age unknown) are no longer made and the lamps have been obsolete for many years. One lamp is currently burned out and, because they are obsolete, no lamps are available for replacement. These flood lights were also transferred from the original "196" to the current "196." The Mobile Light Plant Generator has been used for many different functions. Recent uses include: Power for the annual Fourth of July celebration put on by Maplewood Parks and Recreation. The Boy Scout Camporee weekend at Keller Park in Maplewood. Power for the Maplewood Emergency Management Communications Trailer for many marathons and other activities. The annual Ramsey County Fair in Maplewood. Funeral in Maplewood for St. Paul officer slain. Search and rescue operations for the 3rd and Maria explosion in St. Paul. Assistant City Manager Gretchen Maglich January 12, 1995 Page 2 Lighting for sandbagging for flooding in Newport. Power for the Communications Trailer at hazardous materials tanker incident on I -94 in Woodbury. Lighting for night fires in Maplewood and other surrounding communities. Many Skywarn and 4X4 activations. Many drills and exercises in Maplewood and surrounding communities. In addition, recent standby requests include: Search operations for suspect in St. Paul officer slayings. Maplewood Public Works for emergency work after hours. As you can see, the Mobile Light Plant Generator has been used-for many different activities and functions, both emergency and non - emergency. Many of the community groups who have requested use of the "Light Plant" have done so every year for many years and have come to depend on it. The Mobile Light Plant Generator is always accompanied by Emergency Management staff and volunteers who have been trained in its operation. Because the equipment on the Mobile Light Plant Generator is obsolete and because it has deteriorated to the point where it almost cannot be used, I would like to replace it. I am requesting charitable gambling funds in the amount of 19,450 to be used to replace this valuable equipment. Following: is a breakdown of the expected equipment and costs needed to replace the Mobile Light Plant Generator: 1. Used 3/4 ton 4X4 pickup truck (in decent condition) b. Painting C, Lettering d. Transfer of usable equipment from "old 196" to "new 196" (i.e., radios, siren, lights, opticom, etc.) e. Mechanical work such as heavy duty springs and frame reinforcement for generator 2. Used generator from government surplus 3. Four -head light tower (flood lights) with 1000 watt lamps, control box, heavy duty reel 11,000 850 180 320 400 1,500 3,400 4. Electrical work for wiring generator and lights. - 800 Assistant City Manager Gretchen Maglich January 12, 1995 Page 3 In addition, the Mobile Light Plant Generator is currently being stored outside in the fenced area behind the Public Works Building. Many of the problems we have been experiencing with the truck and generator are due to the fact that we have no place to store it "indoors" and the weather has taken its toll. In this request, I would also like to include a cover to put over the truck, generator and lights to keep out the elements. 5. Cover TOTAL 1A1A 111 19,450 The main intent of the Mobile Light Plant Generator is to provide emergency lighting and power in the event of a disaster in Maplewood. Hopefully, it will never have to be used for its "intended purpose." Meanwhile, it is a well used and much needed asset benefiting citizens and community organizations in Maplewood. I am asking that our City Council consider granting this request. If you require additional information or if you have any questions, please feel free to give me a call. Thank you. IJC:ajo cc: Mike McGuire Bann igan .A A T T O R 1V E Y S A T L A W 1750 NORTIi CENTRAL LIFE TOWER 445 MINNESOTA STREET SAINT PAUL, MINNESOTA 55101 JOHN F. BANNIGAN, JR. PATRICK J. KELLY JAMES J. HANTON JANET M. WILEBSKI JOHN - W. QUARNSTROM Mar. Larry J. Cude Director of Emergency Management Maplewood City Hall 1830 East County Road B Maplewood, MN 55109 -2797 Dear Mr. Cude: December 30, 1994 612) 224 -3781 FAX (612) 223 -8019 RE: Request for Charitable Gambling Please be advised that I I have reviewed your draft and memorandum with respect to request for charitable gambling funds. Pursuant to our telephone conversation it appears that the request is within the parameters of Minnesota State Law with respect to City administering funds. A City may accept donations from a gambling organization but it cannot require a donation to itself (besides normal fees) as a condition of license approval or permit issuance. However, the City of Maplewood, by ordinance requires organizations to contribute up to ten 1 ere '11t f tl7e'r: net rofits dw rjvPd fron lam` fug a i bra to ] dri -n c ra• r *'F' a -i ,. ' r r .a • :' . '. M s+ G i • , i . v a .c i .:a r f vrL a wi: i i 1. i + s r f.. . . si r a f L.. a • .s 1 iw by ' the City of Maplewood, without ' cost of such fund, for disbursement by the City of Maplewood for lawful purposes. Maplewood has established a fund and the City does have the authority to disburse portions of that fund to various City departments, such as the park system, as a lawful purpose expenditure. Minnesota Statute 34,9.213 Subdivision 1 . The restriction, however, is that no direct contributions or payments of gambling money may be made to a law enforcement agency or a prosecutor prosecutorial agency. Minnesota Statute 349.12 Subdivision 25.(2)((10) My understanding is that emergency management is not considered a law enforcement agency or prosecutorial agency. In addition, the purpose of the vehicle and light involves uses by youth organizations and City park activities and general government activities. Respectfully yours, BANNIGAN & KELLY, P.A. Patrick J. Kelly Pi i cc: Gretchen Maglich Michael McGuire d AGENDA NO. AGENDA REPORT TO: City Manager FROM: Finance Director 1 ' RE: COMMUNITY FUND DATE: November 30, 1994 This is in response to your request for information on a Community Fund that would be used to allow people to donate to particular projects. It is my understanding that the Council has requested staff to research how to set up a Community Fund; provide a comparison of city staff administering the fund vs. the St. Paul Foundation; and investigate the ability of future Council's to distribute the money in the fund and change policies related to the fund. In governmental accounting, trust funds are fused to account for large donations designated for a specific purpose. There are two types of trust funds: nonexpendable trust funds and expendable trust funds. Nonexpendable trust funds are used to account for assets given with the stipulation that only earnings and not principal may be spent. Expendable trust funds are used to account for assets where both principal and earnings are to be spent for a specific purpose. There would be one expendable trust fund for each project. Normally nonexpendable trust funds are used when the use of assets donated are legally restricted by parties outside of the government. Usually there would be a Formal trust agreement with the donor. Also, there would be a separate fund for each trust agreement. For small donations, it has been past practice to record them as revenue from donations in the General Fund. When the donation is received, an agenda report is prepared to provide formal acknowledgement of the donation. Often this also involves an appropriation to allow expenditure of the donation. Governments are not supposed to create trust funds to account for assets restricted by the government itself. This is because it is questionable whether a government can meaningfully function as a fiduciary for itself. Therefore, resources restricted by the city itself should be accounted for in a special revenue fund or capital projects fund. A capital projects fund would be appropriate for a large construction project or acquisition of real estate. A special revenue fund would be appropriate for financing the cost of a program or service. Public Nearing on Proposed 1995 Budget and Taxes November 30, 1994 Page 2 Currently the city has a fund titled the Capital Improvement Projects Fund. This was established by the City Council in 1983 to finance major capital outlay expenditures that individually cost more than $50,000 and that cannot be easily financed by alternate sources. Property taxes are periodically levied for this fund. This fund could be re- titled the Community Fund and donations could be solicited for it. However, I think it would probably be easier to obtain donations for specific capital projects rather than for a Community Fund. A separate fund could be created for each project. If the project were to be financed entirely by donations it would be a trust fund. If the project were to be financed by a combination of donations and city money, a capital projects fund could be created. In either case, the money in the fund would be accounted for separately and it would earn interest at the same rate as all other funds. (All city money is pooled for investment purposes.) When special revenue and capital project funds are created to segregate city money for a specific purpose, it is recommended that a resolution be adopted to clearly show the purpose of the fund. However, if the objective of the Council is to make it difficult for future councils to close the fund and/or use the money for a different purpose, an ordinance could be passed with a provision that a public hearing and a 4/5 majority is needed to make future amendments. With nonexpendable trust Funds, there would probably be a formal trust agreement with the donor that would legally restrict the use of the assets in the fund. In the case of expendable trust funds, there probably would not be a formal trust agreement but the donation would likely be given with the understanding that the money be used only for a specific purpose. The St. Paul Foundation indicated that they could provide management, financial services, a large investment program and free training on how to solicit gifts. It would be fairly easy for city staff to create a few trust funds for large private donations and/or additional special revenue or capital project funds for city money. The money would be pooled and invested with other city investments that total approximately $15 million. Maplewood's rate of return is less than the St. Paul Foundation because state law does not allow cities to invest in stocks. However, we can't give city money to the St. Paul Foundation to circumvent state legal limits on city investments.) Free training on how to solicit gifts would be beneficial but perhaps this could be purchased from the St. Paul Foundation or another organization. P:\A,GN\\comfund.wpd CHARITABLE GAMBLING POLICY AND PAST AWARDS COUNCIL AWARD POLICY The Council's established policy is as follows: All licensed charitable gambling organizations within the City are required to contribute 10% of net profits derived from lawful gambling activity in the City to a separate fund controlled by the City. These funds are distributed by the City Council for lawful expenditures. These funds shall be distributed for projects, equipment or activities that are based in the community and those activities which primarily benefit City residents. Organizations which are awarded funds shall be anon- profit 501 c(3) organization. A representative from the requesting organization shall be present at the Council meeting to answer questions about the request. Upon receipt of the funds, the receiving organization shall understand that the allocation of funds may be a one -time only distribution, and receipt of funds does not in any way guarantee or commit the City to funding in any subsequent year. Projects which involve the purchase of equipment, supplies or specific items will be looked upon more favorably than requests for salaries or general operating costs. It will be required that the funds be expanded for the requested project within one year of the date of receipt of the funds from the City. In general requests from organized athletic groups will not be funded. It is felt that funding for these programs should be from participating families or community auxiliary groups. There are so many athletic organizations within the community that the City is not capable of funding their financial requests nor fairly determining appropriate recipients. 3 PAST AWARDS The following information is a list of the awards that the City Council has made from the Charitable Gambling Fund since the ordinance was passed in September, 1990 which created lawful gambling. Maplewood Police Reserve and Cadet 1992 Toy &Food Drive 4 Gladstone Fire Department's Fire Safety House 7 Maplewood's Police Cadet 1992 National Law Enforcement Explorer Annual Conference 4,870 Ramsey County Library System: High Tech Catalog Equipment 27,500 Lutheran Social Service Share -A -Home Program 3 Minnesota Department of Transportation's Work Safety Zone Educational Pilot Project 2,000 Maplewood's Parks & Recreation Department: 1993 Puppet Wagon and 1993 Park Garden Program 3 1993 Fourth of July Celebration 17,000 Maplewood Human Relations Commission, 1993 300 Senior Information Software for Gladstone Center 250 Parents of North High Seniors - Graduation Night Party 1,000 North St. Paul /Maplewood Girls Basketball Association - Start-up costs 5,000 4 Partnership's 1993 Red Ribbon Campaign 1,000 I.S.D. 622 Early Childhood Screening Program - Tympanometer /audiometer 800 North High School -Mixed Blood Theater's production of The Asian American Journey 800 Stipend for Lithuanian Intern 1,500 Maplewood Police Reserve and Cadet 1993 Holiday Food And Toy Drive 4 Human Relations Commission, 1994 300 Maplewood Police Cadets, 1994 National and State Conferences 7,000 1994 Tartan Senior Graduation Party 1,000 1994 North High Senior Graduation Party 1,000 Maplewood Parks & Recreation Department, 1994 Brochure, Garden Program, Youth Safety Camp, Summer Youth Events 13,800 Heritage Theater Company 7 Community Center's Grand Opening Events 19,550 The Partnership -Youth Asset Community Survey 2,500 Lutheran Social Service Share -A -Home Program 3,300 Senior Chemical Dependency Program 400 5 CITY OF MAPLEWOOD, MINNESOTA Charitable Gambl Tax Fund. Statement of Revenues, Expenditures, and Changes in Fund Balance January 1, 1990 thru January 10, 199 NOTE: The 1994 revenues exclude amounts earned in December but received in 199 as chartiable gambling tax returns for December are net due until 1 -31- 95, The 1995 expenditures and transfers out are budgeted amounts in order to show the impact of authorized disbursements th will be made at a later date, P: \FINANCE\LOTUS \MISC \CHGAM BEGINNING ENDING FUND TRANSFERS FUND YEAR a` w+. rrr a BALANCE a aa s air aA w Mr REVENUES YS a ago EXPENDITURE r a r Yrr OUT BALANCE 1990 0 wr r r r rr w 0 r s sr ari err s e 0 as 1,7819..n/ -1 1 ,78787 89,, 7 a8 0 0 9199291,545 63,653 44,262 0 110,9361993110,936 53,882 18,336 5, 312 141,1701994141,170 49,371 32,018 52,245 106,2781995106,278 0 3 30,220 72,208 NOTE: The 1994 revenues exclude amounts earned in December but received in 199 as chartiable gambling tax returns for December are net due until 1 -31- 95, The 1995 expenditures and transfers out are budgeted amounts in order to show the impact of authorized disbursements th will be made at a later date, P: \FINANCE\LOTUS \MISC \CHGAM AGENDA NO. 1 4W 2 AGENDA REPORT TO: Mayor and City Council FROM: City Manager RE: ESTABLISH COUNCIL RETREAT DATE AND TOPICS DATE: January 13, 1995 INTRODUCTION Action by Council Endorse, Modified Rejecter Date .....,.._... In the past, the City Council has set aside one or two days each year for a Council retreat. This time is used by the City Council to discuss the goals and visions that the elected officials as a group have for the City in the upcoming year as well as many years into the future. The purpose of this report is to have the City Council schedule a date and location for the retreat and establish topics for the meeting.