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HomeMy WebLinkAbout2010 01-11 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, January 11, 2010 City Hall, Council Chambers Meeting No. 02 - 10 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor's Address on Protocol: "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments/questions shall be posed to the Mayor and Council. 1 then will direct staff, as appropriate, to answer questions or respond to comments. " E. APPROVAL OF MINUTES 1. Approval of December 7, 2009, Special City Council Meeting Minutes 2. Approval of December 14, 2009, City Council Workshop Minutes 3. Approval of December 14, 2009, City Council Meeting Minutes F. VISITOR PRESENTATIONS — PART 1 (Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re- opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS (Note: Items G -H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation — Part 11.) 1. Notice Of Council Manager Workshop On January 14, 2010, At 5:00 p.m. In Council Chambers To Conduct Interviews For The Business And Economic Development Advisory Commission H. COUNCIL PRESENTATIONS APPOINTMENTS AND PRESENTATIONS 1. Reappointment To Community Design Review Board 2. Reappointment To Park & Recreation Commission 3. Reappointment To Planning Commission 4. Reappointment To Police & Civil Service Commission 5. Reappointment To Environmental And Natural Resources Commission J. PUBLIC HEARINGS K. UNFINISHED BUSINESS 1. Wetland Ordinance Summary Publication Review 2. First Reading Of The Recreational Fire Ordinance L. NEW BUSINESS 1. Consider Approving Contract With H. Alan Kantrud For City Attorney And Prosecution Services 2. Consider Approving Contract With Charles E. Bethel For Human Resources Attorney Services 3. Resolution Designating Depositories For Investments 4. Consideration Of 2010 City Council Appointments 5. Approval Of Rules And Procedures For City Council And Council Meetings 6. Approval Of 2010 Public Hearing Policies And Procedures 7. Hills & Dales Area Street Improvements, City Project 09 -15 Resolution Accepting Report, Authorizing Preparation Of Plans And Specifications, And Calling For Public Hearing M. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item 1. Approval Of Claims 2. Request To Purchase A Philips MRX Heart Monitor 3. Purchase Of Tax Forfeited Property, Legacy Village Tot Lot Parcel — Resolution To Purchase 4. Resolution Approval To Accept Donation From Schmelz Countryside 5. Annual Renewal Of Liquor Licenses Off -Sale, On -Sale, Wine And Club 6. Temporary Gambling Permit — Ramsey Nursing Home Foundation 7. Markham Pond Retaining Wall, Project 05 -18, Resolution Approving Final Payment And Acceptance Of Project 8. Carsgrove Meadows Area Street Improvements, City Project 08 -10, Resolution Directing Reduction Of Retainage On Existing Construction Contract 9. Castle Avenue Improvements, City Project 08 -12, Consider Approval Of Resolution Reducing Retainage On Existing Construction Contract 10. Approve Purchase Of Street Sweeper 11. Holloway Avenue And Stanich Highlands Area Street Improvements, City Project 09- 13, Resolution Modifying Existing Construction Contract, Change Order No. 1 12. Authorization To Make Payment For Eden Systems Yearly Support Contract. 13. Resolution Naming Authorized Signers On City Owned Bank Accounts 14. Resolution Authorizing Execution Of Agreement — Minnesota State Patrol Grant Programs O. VISITOR PRESENTATION — PART 11 (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7 :00 p.m. -Nat intended for new visitor presentation items.) ;Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2002 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings — elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language.; SPECIAL COUNCIL MINUTES Agenda Item E1 MAPLEWOOD CITY COUNCIL 7:00 p.m., Monday, December 7, 2009 Council Chambers, City Hall A. CALL TO ORDER A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 7:02 p.m. by Mayor Longrie. Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present C. APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda as submitted Seconded by Councilmember Rossbach. Ayes — All The motion passed. D. PUBLIC HEARING (Opened at 7:55 p.m.) 7:00 p.m. — 2010 Budget Hearing) et Hearing (Formerly Called Truth In Taxation a. Staff Summary Of Proposed 2010 Budget i. Assistant City Manager, Public Works Director, Chuck Ahl presented the proposed city budget for 2010.` b. Mayor Longrie's Proposed 2010 Budget i. Mayor Longrie reported on the 2010 Budget. c. Public Comment Mayor Longrie opened the public hearing. 1. Mark Bradley, 2164 Woodlyn Avenue, Maplewood. 2. Leslie Lane, 1602 Woodlyn Avenue East, Maplewood. 3. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. 4. John Wykoff, 2345 Maryland Avenue East, Maplewood. 5. Bob Zick, 2515 White Bear Avenue, Maplewood. 6. Ralph Sletten, 2747 Clarence Street North, Maplewood. 7. Gene Tschida, 1721 White Bear Avenue, Maplewood. Mayor Longrie closed the public hearing. The City Council took a 10 minute break at 9:10 p.m. December 7, 2009 Special City Council Meeting Minutes Packet Page Number 3 of 180 The City Council reconvened at 9:20 p.m. d. Resolution Certifying Taxes Payable In 2010 Councilmember Rossbach moved to approve the Resolution Certifying Taxes Payable In 2010. RESOLUTION 09 -12 -296 CERTIFYING TAXES PAYABLE IN 2010 that: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA 1. The following amounts of taxes will be levied for 2009, payable in 2010, upon the net tax capacity in said City of Maplewood, for the following purposes; General Community Center Recreation Programs Debt Services TOTALLEVY 2. In addition, there is a $717,700 market value finance the debt service on the 2002 Open S Bonds. 3. The net tax capacity based levy of $ referendum levy of $717,700 total $; $16,670,046. The breakdown by De Seconded by Mayor Longrie.' The motion passed. e. Resolution Adopting 2010 Budget $12,510,344 220,000 265,000 $1 'endurn levy for 2009 payable in 2010 to ding Bonds and the 2000 Fire Safety Service and the market value based This results in a total certified levy of Fund follows as Exhibit A: Ayes — Councilmembers Juenemann, Rossbach, & Nephew Nays — Mayor Longrie, Councilmember Hjelle Councilmember Rossbach moved to approve the Resolution Adopting 2010 Budget. RESOLUTION 09 -12 -297 ADOPTION OF THE 2010 BUDGET WHEREAS, the City of Maplewood is required to prepare an annual budget; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: The 2010 Proposed Budget shall become effective beginning January 1, 2010. December 7, 2009 Special City Council Meeting Minutes 4 Packet Page Number 4 of 180 Seconded by Councilmember Nephew. Nays — Mayor Longrie Councilmember Hjelle The motion passed. UNFINISHED BUSINESS 1. 2010 Budget Action Items: a. Resolution Approving Extension Of Electric Franchise Fee And Declaration Of Intent To Raise Fee i. City Attorney, Alan Kantrud presented the staff report. Mayor Longrie asked if anyone wanted to speak regarding this item. 1. Bob Zick, 2515 White Bear Avenue, Maplewood 2. Elizabeth Sletten, 2747 Clarence Street North, h 3. Mark Bradley, 2164 Woodlyn Avenue, Maplewo( Councilmember Nephew includes capital exile of the street lighting. EXTENDING THE SUNS 11 Ayes — Councilmembers Rossbach, Nephew & Juenemann ntenance and ooeratin UTION 09 -12 -298 IF ELECTRIC FRANCHISE FEE IMPLEMENTATION )INANCE 854 WHEREAS, the City of Maplewood has adopted and enacted Ordinance 852 which established electric franchise fees, and WHEREAS, City staff has reviewed the electric franchise tax rates and has determined that an an increase in those rates is proper and necessary for the ongoing utility and maintenance within the City's right of way and WHEREAS, the City needs to extend the sunset date of the current fee schedule from December 31, 2009, to February 28, 2010, in order to provide enough time to properly adjust the rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: The sunset provision as provided for in section subdivision 7 of Ordinance 854 is hereby extended from December 31, 2009, to February 28, 2010. December 7, 2009 Special City Council Meeting Minutes 9 Packet Page Number 5 of 180 RESOLUTION 09 -12 -299 OF INTENT TO RAISE ELECTRIC FRANCHISE FEE RATE WHEREAS, the City of Maplewood has adopted and enacted Ordinance 852 which established electric franchise fees, and WHEREAS, City staff has reviewed the electric franchise tax rates and has determined that an an increase in those rates is proper and necessary for the ongoing utility and maintenance within the City's right of way and WHEREAS, pursuant to Ordinance 852, section 9.2, the City needs to REPEAL the existing Implementation Ordinance (854) that set the fee rates and ADOPT a new Implementing Ordinance with new rates. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: It is the intent of the City to adjust the franchise fee rate schedule as authorized through the existing franchise ordinance and notice is hereby given that not less than 60 days from December 7, 2009, the City shall repeal Ordinance 854 and intends to adopt a new Ordinance with the following rates: Residential, Street Lighting & Muni Pumping $0.75 Small Commercial & Industrial — Non - Demand $1.50 Small Commercial & Industrial — Demand $9.00 Large Commercial & Industrial $67.50 Seconded by Councilmember Mayor Longrie made a friers a good thing to do provided capital improvements of the Ayes — All endment and commented for the record that she felt this is e ; provisions included for the cost of the street lights and lighting. Councilmember Nephew accepted that friendly amendment the ordinance that comes back to the city council should include the expansive language that includes capital expenditures as well as the maintenance and operating expenditures of the street lighting. Councilmember Juenemann accepted the friendly amendment. The motion passed. Councilmember Rossbach moved to extend the meetino to the conclusion. Seconded by Councilmember Nephew. Ayes — All The motion passed. December 7, 2009 Special City Council Meeting Minutes 11 Packet Page Number 6 of 180 b. Write Off Uncollectible Ambulance Bills For 2007 i. Finance Director, Bob Mittet presented the staff report. Councilmember Nephew moved to approve Writing Off Uncollectible Ambulance Bills of $2,063,083.38 for 2007. Seconded by Councilmember Rossbach. Ayes — All The motion passed. c. Resolution Approving Certification Of Special Assessments For Unpaid Miscellaneous Charges i. Finance Director, Bob Mittet presented the staff report. Councilmember Hjelle rate of 8% on the total amount for one RESOLUTION 09 -12 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following miscellaneous charges totaling $11,340.87 for collection with the taxes of said property owner for the year 2009, collectible in 2010, with interest at the rate of eight percent (8 %) can the total amount for one year. Seconded by Councilmember Nephew. Ayes — All The motion passed. d. Resolution Approving Certification Of Special Assessments For Unpaid Ambulance Bills i. Finance Director, Bob Mittet presented the staff report. Councilmember Hjelle moved to approve the Resolution Approving Certification of $2,952.91 for Unpaid Ambulance Bills for collection with 2010 property taxes with interest at the rate of 8% on the total amount for one year. RESOLUTION 09 -12 -301 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following ambulance bills totaling $2,952.91 for collection with the taxes of said property owner for the year 2009, collectible in 2010, with interest at the rate of eight percent (8 %) on the total amount for one year. Seconded by Councilmember Juenemann. Ayes — All The motion passed. December 7, 2009 5 Special City Council Meeting Minutes Packet Page Number 7 of 180 F. NEW BUSINESS ►� +Cm G. ADJOURNMENT Mayor Longrie adjourned the meeting at 11:10 p.m. December 7, 2009 Special City Council Meeting Minutes Packet Page Number 8 of 180 1 MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 p.m., Monday, December 14, 2009 Council Chambers, City Hall Q A A CALL TO ORDER Agenda Item E2 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:05 p.m. by Mayor Longrie. ROLL CALL Diana Longrie, Mayor Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present John Nephew, Councilmember Present Will Rossbach, Councilmember Present APPROVAL OF AGENDA Councilmember Nephew Seconded by Councilmember Rossbach. Ayes — All The motion passed. D. UNFINISHED BUSINESS' 1. Discussion Of Financial Options For The Shares /Tourist Cabins Project a. Assistant City Manager, _Public Works Director, Chuck Ahl gave the presentation to the city council and received feedback from them regarding the options. E. NEW BUSINESS em F. ADJOURNMENT Mayor Longrie adjourned the meeting at 6:05 p.m. December 14, 2009 City Council Manager Workshop Minutes Packet Page Number 9 of 180 THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 10 of 180 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, December 14, 2009 Council Chambers, City Hall Meeting No. 24 -09 Q 13 A Am CALL TO ORDER Agenda Item E3 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:30 p.m. by Mayor Longrie. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember John Nephew, Councilmember Will Rossbach, Councilmember APPROVAL OF AGENDA Councilmember Juenemann added H1. Holid Councilmember Hjelle would like to am Councilmember Nephew Present Present until 9:10 p.m. Present Present Present g himself from that discussion. Seconded by Councilmember Hjelle'. The motion passed. E. APPROVAL OF MINUTES Ayes — All Approval of November 23, 2409, Council Workshop Minutes Councilmember Nephew moved to approve the November 23, 2009, City Council Meeting Minutes as amended. Councilmember Nephew had a correction under C. Approval of Agenda, is missing the Ayes — All vote. Councilmember Juenemann had a correction to the Roll Call. Mayor Longrie and Councilmember Hjelle were absent and Councilmember Juenemann served as Acting Mayor and was present. Seconded by Councilmember Juenemann Ayes — Councilmember's Juenemann, Nephew & Rossbach Abstentions — Mayor Longrie Councilmember Hjelle The motion passed. December 14, 2009 Packet Page Number 11 of 180 1 City Council Meeting Minutes Approval of November 23, 2009, City Council Meeting Minutes Councilmember Juenemann had corrections to the minutes. Page 4 and 16 should reflect that the motion was made by Acting Mayor Juenemann. Councilmember Nephew moved to approve the November 23, 2009, City Council Meeting Minutes as amended. Seconded by Councilmember Rossbach. Ayes — Councilmember's Juenemann, Nephew & Rossbach Abstentions — Mayor Longrie Councilmember Hjelle F G. The motion passed. VISITOR PRESENTATIONS — PART I 1. Dave Schilling, 1955 Greenbrier Street, Maplewood — Mr. Schilling inquired about how many tons of salt the city uses on city streets. He also requested information regarding what was being sprayed on the ballparks. He is concerned about the chemicals getting into the wetlands 2. Mark Bradley, 2164 Woodlynn Avenue, Maplewood. With the cost to maintain a business and pay taxes in Maplewood Mr. Bradley is concerned about the decline in the economy and the ability for businesses to succeed and prosper in the Maplewood Mall and the surrounding areas. 3. Elizabeth Sletten, 2747 Clan 2009, there was a special ME examples of staff time and th displayed data and graphs to much on contractual labor. M audit prior to the new city COL will start a petition. e Street North, Maplewood. Ms. Sletten said December 7, tg for the 2010 Budget Hearing. Ms. Sletten read aloud )st'to the city provided by Mayor Longrie. Ms. Sletten )resent her findings of fact that the city was spending too iletten has requested that the City of Maplewood do a state 1 being sworn in. If the council does not agree she said she 4. Jay Janetta, 1507 County Road B East, Maplewood. Mr. Janetta asked about raising chickens in his backyard and what he had to do to get approval from the city to raise chickens within city limits. 5. John Wykoff, 2345 Maryland Avenue East, Maplewood. Mr. Wykoff displayed a map of the city showing where the newly elected city council lived and indicated his disappointment that there is no representation in south Maplewood. ADMINISTRATIVE PRESENTATIONS 1. Notice of City Hall Closure — December 24 and December 31, 2009 a. City Manager, James Antonen announced that the city hall building would be closed December 24, and December 31, 2009. December 14, 2009 Packet Page Number 12 of 180 2 City Council Meeting Minutes H. COUNCIL PRESENTATIONS (Heard at the end of the meeting before adjournment) Holidays — Councilmember Juenemann wished Happy Holidays to all. 1. APPOINTMENTS AND PRESENTATIONS Presentation Of Plaques To Outgoing Mayor and Councilmember Rossbach From Ramsey County League Of Local Governments a. City Manager, James Antonen introduced the item. Mr. Antonen presented a clock to Mayor Longrie and Councilmember Hjelle in appreciation of their service on the city council. b. City Councilmember, Will Rossbach spoke on behalf of the Ramsey County League of Local Governments and presented Mayor Longrie with a plaque. J. PUBLIC HEARINGS 1. Consider Adoption Of The Wetland Ordinance And Wetland Classification Map — Second Reading a. Environmental Planner, Shann Finwall gave the report and answered questions of the council. b. City Manager, James Antonen answered questions of the council. c. Assistant City Manager, Public Works Director, Chock Ahl answered questions of the council. Mayor Longrie opened up the public hea 1. Carol Mason Sherrill, ENR Chair addressed the council. 2. Sharon Sandeen, no address given for the record. 3. Dave Schilling, 1955 Greenbrier Street, Maplewood. 4. Ralph Sletten, 2747 Clarence Street N., Maplewood. 5. Dave Johnson, 2587 Lydia Avenue, Maplewood. 6. Elizabeth Sletten, 2747 Clarence Street N., Maplewood. 7. George Lopez, 2305 Linwood Avenue, Maplewood. 8. Ginny Yingling, ENR Commission member addressed the council. 9. Pat Eitland, 2050 Arcade Street, Maplewood. Mayor Longrie closed the public hearing Councilmember Rossbach moved to approve the second reading of the Wetland Ordinance revising the city's wetland regulations and adopts by reference the new wetland map. (Including corrections made by staff and the council). Seconded by Councilmember Juenemann. Councilmember Nephew made a friendly amendment to include language regarding storage sheds under 120 feet under section 6.9 A on packet page 42 of 186, also using the word "more" instead of less regarding the caliber size of buckthorn, and striking the clause conversion of lawn area which does not require the worksheet on packet 28 of 186 and 36 and 37 of 186. Wetland classification map include something called out in the legend identifying the 5 specific wetlands adjacent to lakes that are subject to different buffer widths until the new shoreland regulations are in place or until that ordinance sunsets. Councilmember's Rossbach and Juenemann accepted the friendly amendment. December 14, 2009 Packet Page Number 13 of 180 3 City Council Meeting Minutes ORDINANCE NO. 895 AN ORDINANCE AMENDING THE ENVIRONMENTAL PROTECTION AND CRITICAL AREA ARTICLE OF THE CITY CODE The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: This amendment revises portions of Article V11. (Environmental Protection and Critical Area) dealing with wetlands. Section 1. Findings. a. Wetlands serve a variety of beneficial functions. Wetlands help maintain water quality by filtering suspended solids and pollutants. They reduce flooding and erosion, provide open space for human interaction, and are an integral part of the city's environment. Depending upon their type, size, and location within a watershed, they represent important physical, educational, ecological, aesthetic, recreational, and economic assets of the city. Properly managed wetlands are needed to support the city's efforts to reduce flooding and to protect the public health, safety, and general welfare. b. Wetlands and buffers provide habitat for aquatic, semi- aquatic, and terrestrial wildlife, including rare, threatened, or endangered species. They provide breeding, nesting and feeding grounds for many forms of plant and animal life. Many species of wildlife require both wetlands and their associated upland buffers for survival. Protecting wetlands and buffers is essential for preserving the diversity of plant and animal species in the city. C. Streams are also significant elements of and lakes, provide food and habitat for m the city's environment. Like wetlands, st) recreational, and economic asset. lydrologic system. Streams flow into wetlands vide open space, and are an integral part of an important physical, ecological, aesthetic, d. Various existing state and federal laws restrict activities and development within wetlands and streams. The city finds that development adjacent to and surrounding wetlands may also degrade and pollute wetlands or accelerate the aging or elimination of wetlands and that development next to streams may degrade, pollute, or damage streams and, in turn, degrade other surface waters downstream. Regulating development and land use around wetlands and streams is therefore in the public interest. e. As defined and used herein, buffers are land areas adjacent to wetlands and streams that are deemed important for maintaining the health and valuable functions of such wetlands and streams. Restricting development of and land use in buffers recognizes that the surrounding upland impacts the quality and functions of wetlands and streams and, therefore, is in the public interest. Buffers planted with native or naturalized vegetation serve the following functions: (1) Stabilize soil and prevent erosion. (2) Preserve and enhance the quality of surface water by reducing the input of suspended solids, nutrients, and harmful chemical substances that may adversely impact public health or aquatic habitat. (3) Filter suspended solids, nutrients, pollutants, and harmful substances so that they do not enter the wetland or stream. December 14, 2009 Packet Page Number 14 of 180 4 City Council Meeting Minutes (4) Moderate water level fluctuations during storms. (5) Protect beneficial plant life and provide habitat for wildlife. (6) Provide shade to reduce the temperature of both stormwater runoff and the wetland, thereby helping to maintain the conditions for healthy aquatic life. (7) Reduce the adverse impacts of human activities on wetlands and streams and thereby preserve them in a natural state. g. In addition to regulating development and land use around wetlands, this ordinance is intended to educate the public (including appraisers, owners, potential buyers, and developers) about the importance of wetlands and streams and the functions of buffers and to encourage property owners who live adjacent to and/or near wetlands and streams to be responsible stewards by managing and enhancing the quality of buffers as hereinafter described. Section 2. Definitions. The following words, terms, and phrases when used in this ordinance shall have the meanings ascribed to them in this section, except where the context of the word, terms, and phrases clearly indicates a different meaning. Administrator means the director of the community development department or other person or persons charged with the administration and enforcement of this ordinance. Alteration means human action that adversely affects the vegetation, hydrology, wildlife or wildlife habitat in a wetland, stream or buffer, including grading, filling, dumping, dredging, draining, paving, construction, application of gravel, discharging pollutants (including herbicides and pesticides), and compacting or disturbing soil through vehicle or equipment use. Alteration also includes the mass removal or mass planting of vegetation by means of cutting, pruning, topping, clearing, relocating, or applying herbicides or any hazardous or toxic substance designed to kill plant life. Alteration does not include the following activities in a buffer: a. Walking, passive recreation, fishing, or other similar low- impact activities b. The maintenance of pre - existing, nonconforming lawn area. C. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. d. The removal of noxious weeds by non - chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction of toxic chemicals into wetlands and streams. e. The removal of non- native shrubs, such as buckthorn, if: 1. there is little chance of erosion; and 2. site is flat or generally has slopes less than 6 percent grade; and 3. cut and treat method of removal is used on shrubs more than one -half ('/2) inches in diameter (not pulling). f. Selective management of vegetation as follows: Selective pruning of trees or shrubs in order to enhance their health. December 14, 2009 Packet Page Number 15 of 180 5 City Council Meeting Minutes 2. Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. 3. Selective removal of non - native trees. 4. Selective removal of non - native weeds. 5. Selective seeding or planting of vegetation that is native to Minnesota. g. Installation of temporary fencing without footings. h. Projects within the buffer that are the subject of a wetland buffer management worksheet approved by the administrator. Best management practices (BMP's) mean measures taken to minimize negative effects of stormwater runoff on the environment including, but not limited to, installation of rain gardens, infiltration basins, infiltration trenches, retention basins, filters, sediment traps, swales, reduction of impervious surfaces, planting of deep - rooted native plants, landscape and pavement maintenance. Buffers are land areas adjacent to wetlands and streams in which development and land use are restricted as set forth herein and in which the growth of native and naturalized plants and trees are to be preserved and encouraged in accordance with this ordinance. Clearing means the cutting or removal of vegetation. Enhancement means an action that increases the Erosion means the movement of soil or rock fragm water, wind, ice, and gravity. Infiltration basin means a pond or basin that ca An infiltration basin will typically drain within for Lake means an area of open, rela Lake shall also be defined as a "p (Article IX). Large -scale proiect means a veg that will affect more than fifty per ter and allows it to soak into the ground. urs of a storm event. +eater that is large enough to produce a wave -swept shore. as delineated and listed in the city's shoreland ordinance intenance, control, removal, mitigation or restoration project ) of a buffer located on a piece of property. Lawn area means that area within a buffer with maintained landscape, including areas of mowed turf grass, gardens, play areas, work areas, patios, play structures, and nonpermanent structures. Lawn area does not include: (1) areas within a buffer consisting of native or naturalized vegetation; and (2) the land area that is outside of a buffer. Minnesota Routine Assessment Method (MnRAM) is a scientific methodology to assess the quality of wetlands. Mitigation means an action that reduces, rectifies, eliminates, or compensates for the alteration of a buffer or wetland. Native area means an area where native vegetation exists. Native vegetation means tree, shrub, grass, or other plant species that are indigenous to the Twin Cities metropolitan area and that could have been expected to naturally occur on the site. Native vegetation does not include noxious weeds. Naturalized area means an area where naturalized vegetation exists and does not include a lawn area. December 14, 2009 Packet Page Number 16 of 180 g City Council Meeting Minutes es of a wetland, stream, or buffer. or the wearing away of the land surface by Naturalized vegetation means tree, shrub, grass, or other plant species that exists on a site naturally without having been planted or maintained as a lawn area. It may be a native or non - native species. Nonconforming lawn area means that area within a buffer with maintained landscape (lawn area) as of the date of adoption of this ordinance. Once a nonconforming lawn area is converted to native or naturalized buffer, it loses its legal nonconforming status and may not thereafter be treated as a nonconforming lawn area. Noxious weed means plants listed as prohibited noxious weeds in the Minnesota Noxious Weed Law. (See also weed.) Ordinary high water mark (OHWM) means a mark delineating the highest water level maintained for enough time to leave evidence upon the landscape. The ordinary high water mark is commonly that point where the natural vegetation changes from predominantly aquatic to predominantly terrestrial. Public waters means water basins assigned a shoreline management classification by the Minnesota Department of Natural Resources commissioner under Minnesota Statutes, sections 103F.201 to 103F.221, except wetlands less than 80 acres in size that are classified as natural environment lakes. Rain -garden means an infiltration basin that is planted as a garden that allows water to infiltrate within forty -eight (48) hours of a storm event. Restoration means restoring a wetland, stream, or buffer in whole or in part to a condition that is similar to that before development of the surrounding area. Selective means vegetation management done in a naturalized or native buffer, where a minimal amount of vegetation is altered, with the goal of improving ecological quality of the buffer and/or its ability to filter stormwater runoff. Semipublic means land that is mainta organization for public use. Setback means the minimum horizontal distance between a structure and the nearest edge of the wetland, stream, or buffer. Slope means the inclination of the natural surface of the land from the horizontal; commonly described as a ratio of the length to the height. Stormwater pond means a pond that has been created to capture stormwater runoff. It is a natural wetland. Stormwater is often piped into stormwater ponds but may also enter through sheet runoff. Stormwater pond edge means the normal high water level for a stormwater pond. Straight -edge setback is a measurement to determine the allowable setback of an addition to an existing house, garage, deck or driveway which is located closer to or within the required buffer. Straight -edge setback additions are measured by using the existing edge of the house, garage, deck, or driveway located nearest to the edge of a buffer, wetland, or stream and extending that line in a parallel direction. No portion of the addition can encroach closer to the edge of a buffer, wetland, or stream than the existing structure. Stream means those areas where surface waters produce a defined channel or bed. A defined channel or bed is land that clearly contains the constant passage of water under normal summer conditions. Structure means anything constructed or erected that requires location on the ground or attached to something having location on the ground. Sustainable design means a development design which minimizes impacts on the landscape. December 14, 2009 Packet Page Number 17 of 180 7 City Council Meeting Minutes Temporary erosion control means methods of keeping soil stable during construction or grading. Temporary erosion control measures include, but are not limited to, silt fencing, erosion control blankets, bale slope barriers, or other best management erosion control methods approved by the city. Variance means a deviation from the standards of this ordinance that is not specifically allowed. Vegetation means any plant life growing at, below, or above the soil surface. Weed means a plant which causes damage in some way to native vegetation or ecosystems. (See also noxious weed.) Wetlands means those areas of the city inundated or saturated by groundwater or surface water at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, bogs, and similar areas as defined. Where a person has removed or mostly changed the vegetation, one shall determine a wetland by the presence or evidence of hydric or organic soil and other documentation of the previous existence of wetland vegetation such as aerial photographs. This definition does not include lakes or stormwater ponds as herein defined. Wetlands adiacent to lakes means those areas of land or vegetation that have been classified as wetlands by an applicable Watershed District in accordance with the Minnesota Routine Assessment Method (MnRAM) system but which are attached to or part of the edge of a lake as defined herein. Wetland classes are defined follows: a. Manage A wetlands are based on the "Preserve" wetland classification as defined in MnRAM. These wetlands are exceptional and the highest - functioning wetlands in Maplewood. b. Manage B wetlands are based on the "Manage 1" wetland classifications as defined in MnRAM. These wetlands are high - quality wetlands. C. Manage C wetlands are based on the "Manage 2" wetland classifications as defined in MnRAM. These wetlands provide moderate quality. d. Stormwater Pond — These' are ponds created for stormwater treatment. A stormwater pond shall not include wetlands created to mitigate the loss of other wetlands. Wetland functions mean the natural processes performed by wetlands. These include providing wildlife food and habitat, maintaining the availability of water, purifying water, acting as a recharge and discharge area for groundwater aquifers, moderating the flow of surface water and stormwater, and performing other functions including but not limited to those set out in U.S. Army Corps of Engineers regulations. Wetland buffer management worksheet is a printed form available through the community development department which is required to be completed by a property owner who wishes to undertake certain activities in a wetland or stream buffer. The activities proposed by the property owner on the worksheet must be approved by the administrator prior to any work in the buffer. Wetland or stream edge means the line delineating the outer edge of a wetland or stream. The wetland edge shall be established using the Federal Manual for Identifying and Delineating Jurisdictional Wetlands dated January 10, 1989, and jointly published by the U.S. Environmental Protection Agency, the U.S. Fish and Wildlife Service, the U.S. Army Corps of Engineers and the U.S. Soil Conservation Service, or succeeding publication that is adopted by the Federal Government. The applicable watershed district must verify this line. Section 3. Applicability and Effective Date. December 14, 2009 Packet Page Number 18 of 180 8 City Council Meeting Minutes a. Applicability. This ordinance shall take effect after the city publishes it in the official newspaper. 2. Except as specified elsewhere in this ordinance, this ordinance shall apply to all real property which is located in a wetland, stream, or buffer or any person or use that would alter a wetland, stream, or buffer after adoption of this ordinance (December 14, 2009). 3. The city adopts the wetland classification map dated December 14, 2009, which is based on wetland classifications from the MnRAM studies and assigned by the applicable watershed district. Other wetland classification regulations are as follows: a. The city council will adopt changes to the wetland map which are based on MnRAM studies conducted and approved by watershed districts. b. Any wetland not currently assigned a classification based on MnRAM studies as of the date of the adoption of this ordinance (December 14, 2009) shall carry over the city's April 24, 1995, wetland classifications and shall be assigned the following management classes: 1) Class 1 wetlands are defined as Manage A wetlands. 2) Class 2 wetlands are defined as Manage A wetlands. 3) Class 3 wetlands are defined as Manage B wetlands. 4) Class 4 wetlands are defined as Manage C wetlands. 5) Class 5 wetlands are defined as stormwater ponds. C. Wetlands adjacent to lakes will be regulated by this ordinance until December 31, 2012, or until the city adopts anew shoreland ordinance that includes the regulation of these wetlands, whichever occurs first. d. Appeals to the wetland classifications are within the jurisdiction of the applicable watershed district and shall be filed and heard pursuant to the administrative review process of that district. In the event that an appeal is granted, the city will recognize the results of that appeal for purposes of the classification of wetlands within the city. 4. When any provision of any ordinance conflicts with this ordinance, the provision that provides more protection for buffers, wetlands, or streams shall apply unless specifically provided otherwise in this ordinance. This also applies to the applicable watershed district regulations. b. Exemptions. This section does not apply to the following property located in the city limits of Maplewood: Property which is located within a buffer, but is separated from the wetland or stream by an existing road. 2. Buildings and structures not in conformity with the regulations prescribed in this ordinance as of its effective date shall be regarded as nonconforming and may continue. December 14, 2009 Packet Page Number 19 of 180 9 City Council Meeting Minutes 3. Lawn areas not in conformity with regulations prescribed in this ordinance as of its effective date shall be regarded as nonconforming and may continue. A nonconforming lawn area will lose its legal nonconforming status if it is converted to native or naturalized buffer and may not thereafter be treated as a lawn area. Section 4. Buffer Widths and Requirements. a. Minimum buffers. The following are the minimum required buffer widths and structure Buffer Wetland Classes Manage A Stormwater & Streams Manage B Manage C Pond Minimum Buffer Width 100 ft. 75 ft. 50 ft. 10 ft. Structure Setback from Edge of Buffer 0 0 0 10 ft. b. Buffer measurement. Buffers shall be measured from the wetland or stream edge. C. Buffers containing slopes. For new development or construction on slopes greater than eighteen percent (18 %) that are within a buffer, the buffer width shall be increased to ten (10) feet beyond the apex of the slope. Extension of the buffer for steep slopes shall apply to all wetland classes. d. Buffers for wetlands adjacent to lakes. In light of the fact that lakes perform different functions than wetlands and streams and are used for different recreational purposes, wetlands adjacent to lakes and their designated buffers shall have alternative buffers. The following alternative buffers for wetlands adjacent to lakes will apply until December 31, 2012, or until the city adopts anew shoreland ordinance that includes the regulation of these wetlands, whichever comes first. Buffer Wetland Classes (for Wetlands Adjacent to Lakes) Manage A Manage B Manage C Minimum Buffer Width 75 ft. 50 ft. 50 ft. e. Average Buffers: Recognizing that there are instances where, because of the unique physical characteristics of a specific parcel of land, the averaging of buffer width for the entire parcel may be necessary to allow for the reasonable use of the land during a development or construction project. In such cases decreasing the minimum buffer width will be compensated for by increased buffer widths elsewhere in the same parcel to achieve the required average buffer width. The average buffer standards set forth below may be applied based on an assessment of the following: a) Undue hardship would arise from not allowing the average buffer, or would otherwise not be in the public interest. b) Size of parcel. C) Configuration of existing roads and utilities. d) Percentage of parcel covered by wetland. December 14, 2009 Packet Page Number 20 of 180 10 City Council Meeting Minutes e) Configuration of wetlands on the parcel. f) Averaging will not cause degradation of the wetland or stream. g) Averaging will ensure the protection or enhancement of portions of the buffer which are found to be the most ecologically beneficial to the wetland or stream. 2. The following are the average buffer widths: Buffer Wetland Classes Manage A & Streams Manage B Manage C Minimum Buffer Width 75 ft. 50 ft. 50 ft. Average Buffer Width 100 ft. 75 ft. N/A 3. Average buffer measurement. Average buffer measurement shall be determined by averaging the buffer along the wetland edge situated on the subject property, not the entire wetland. 4. A mitigation plan is required for construction of development projects which meet the requirements described in Section 5.d. (Mitigation). 5. The appropriateness of using average buffers will be evaluated as part of the review of the contractor's or owner's development application. The average buffer used must be within the spirit and intent of this ordinance and must meet one or more of the requirements described in Section 7 (Best Management Practices). 6. The administrator must rage buffer. 7. If an average buffer is denied by the administrator, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the administrator's written denial of the average buffer. The administrator shall send appeals of average buffers to the environmental and natural resources commission for review. 8. If an average buffer is denied by the environmental and natural resources commission, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the commission's denial of the average buffer. The administrator shall send these appeals to the city council for final review. Section 5. Development and Construction. a. Unless an exemption applies, the following development and construction activities are not allowed in wetlands, streams, or buffers: Alterations, including the filling of wetlands. 2. The construction of structures. 3. Projects which convert native or naturalized areas to lawn area. 4. The construction of stormwater drainage facilities, sedimentation ponds, infiltration basins, and rain gardens within a buffer. December 14, 2009 Packet Page Number 21 of 180 11 City Council Meeting Minutes 5. Discharge of stormwater to a wetland not in compliance with the city's stormwater management ordinance (Section 44 -1245, or subsequent ordinances). b. Exemptions. This section does not apply to the following activities in a buffer: Walking, passive recreation, fishing or other similar low- impact activities. 2. The maintenance of pre- existing, nonconforming lawn area. 3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. 4. The removal of noxious weeds by non - chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction of toxic chemicals into wetlands and streams. 5. The removal of non - native shrubs, such as buckthorn, if: a) there is little chance of erosion; and b) site is flat or generally has slopes less than >6 percent grade; and C) cut and treat method of removal is used on shrubs more than one -half (Y2) inches in diameter (not pulling). 6. Selective management of vegetation as follows: a) Selective pruning of trees or shrubs in order to enhance their health. b) Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. C) Selective removal of non - native trees. d) Selective removal'' of non - native weeds. e) Selective seeding or planting of vegetation that is native to Minnesota. 7. Installation of temporary fencing without footings. 8. Projects within the buffer that are the subject of a wetland buffer management worksheet approved by the administrator. 9. Public or semi - public streets and utilities. The city council may waive the requirements of this ordinance for the construction or maintenance of public or semipublic streets and utilities through buffers where it determines that there is a greater public need for the project than to meet the requirement of this ordinance. In waiving these requirements the city council shall apply the following standards: a) The city may only allow the construction of public or semipublic utilities and streets through buffers where there is no other practical alternative. b) Before the city council acts on the waiver the planning commission and the environmental and natural resources commission shall make a recommendation to the city council. The planning commission shall hold a public hearing for the waiver. The city shall notify the property owners within five hundred (500) feet of the property for which the waiver is being requested at least ten (10) days before the hearing. C) Utility or street corridors shall not be allowed when endangered or threatened species are found in the buffer. December 14, 2009 Packet Page Number 22 of 180 12 City Council Meeting Minutes d) Utility or street corridors, including any allowed maintenance roads, shall be as far from the wetland as possible. e) Utility or street corridor construction and maintenance shall protect the wetland and buffer and avoid large trees as much as possible. f) The city shall not allow the use of pesticides or other hazardous or toxic substances in buffers or wetlands; however, in some situations the use of herbicides may be used if prior approval is obtained from the administrator. g) The owner or contractor shall replant utility or street corridors with appropriate native vegetation, except trees, at preconstruction densities or greater after construction ends. Trees shall be replaced as required by city ordinance. h) Any additional corridor access for maintenance shall be provided as much as possible at specific points rather than to the road which is parallel to the wetland edge. If parallel roads are necessary they shall be no greater than fifteen (15) feet wide. i) The city council, upon recommendation of the administrator, may require additional mitigation actions as a condition of granting the waiver. 10. Public or semipublic trails. The city may construction or maintenance of public or in wetlands, where it determines that the meet the requirement of this ordinance. l the following standards: uirements of this ordinance for the ipublic trails through buffers, and boardwalks a greater public need for the project than to uving these requirements the city shall apply a) Trails shall not be allowed be present in the buffer.' red or threatened species are found to b) Buffers shall be expanded, equal to the width of the trail corridor. C) The owner or contractor shall replant all disturbed areas next to the trail in a timeframe approved by the city. d) All necessary erosion control measures must be in place before constructing a trail. The erosion control measures must also be maintained and inspected by the city to ensure that the wetland or stream is not compromised by trail construction activities. e) The trail must be designed and constructed with sustainable design methods. f) Boardwalks are allowed within the buffer and shall be a maximum of six (6) feet in width for semipublic use and twelve (12) feet in width for public use. g) The administrator may require additional mitigation actions as specified in Section 5.d. (Mitigation). C. Construction Practices. Special construction practices shall be required on projects or developments adjacent to wetlands and adjacent to and in their buffers. Special construction practices shall be approved by the administrator before issuance of a grading or building permit. Such practices may include, but are not limited to, grading, sequencing, vehicle tracking platforms, additional silt fences, and additional sediment control. They may also include the following: December 14, 2009 Packet Page Number 23 of 180 13 City Council Meeting Minutes Wetland Buffer Sign Standards: The city may require that a property owner or developer install wetland signs before grading or starting construction. The buffer will be identified by installing wetland signs on the boundary between a buffer and adjacent land. These signs shall mark the edge of the buffer and shall state there shall be no building, mowing, cutting, filling, or dumping beyond this point. These signs shall be installed at each lot line where it crosses a wetland or stream buffer, and where needed to indicate the contour of the buffer, with a maximum spacing of one - hundred (100) feet of wetland or stream edge. 2. Erosion Control Installation: Before grading or construction, the owner or contractor shall put into place erosion control measures around the borders of buffers. Such erosion control measures must remain in place until the owner and contractor have finished all development activities that may affect the buffer. 3. Erosion Control Breaches: All erosion control measures must be maintained and inspected to ensure compliance and protection of wetlands, streams, and buffers. The owner or contractor shall be responsible for all erosion /sedimentation breaches within the buffer and shall restore impacted areas to conditions present prior to grading or construction activities. 4. Erosion Control Removal: After completion of grading or construction, the contractor or owner may remove the erosion control measures only after inspection and approval by the city and the applicable watershed district to ensure the areas affected have been established per requirements. 5. Platting: When platting or subdividing property, the plat or subdivision must show the wetland boundaries as approved by the applicable watershed district. 6. It is the responsibility of the owner to alleviate any erosion during and after completion of grading or construction. The owner or contractor must remove erosion control measures after final approved inspection by the city and the applicable watershed district. d. Mitigation. For large -scale projects or new development or construction, the city requires mitigation when a property owner or contractor has altered or will alter a wetland or buffer. The property owner or contractor shall submit a mitigation plan to the administrator for approval. In reviewing the plan, the city may require one or more of the following actions: Reducing or avoiding the impact by limiting the degree or amount of the action, such as by using appropriate technology. 2. Rectifying the impact by repairing, rehabilitating, or restoring the buffer. 3. Reducing or eliminating the impact over time by prevention and maintenance operations during the life of the actions. 4. Compensating for the impact by replacing, enhancing, or providing substitute buffer land at a two -to -one ratio. 5. Monitoring the impact and taking appropriate corrective measures. 6. Where the city requires restoration or replacement of a buffer, the owner or contractor shall replant the buffer with native vegetation. A restoration plan must be approved by the city before planting. 7. Any additional conditions required by the applicable watershed district and/or the soil and water conservation district shall apply. December 14, 2009 Packet Page Number 24 of 180 14 City Council Meeting Minutes 8. A wetland or buffer mitigation surety, such as a cash deposit or letter of credit, of one hundred and fifty percent (150 %) of estimated cost for mitigation. The surety will be required based on the size of the project as deemed necessary by the administrator. Funds will be held by the city until successful completion of restoration as determined by the city after a final inspection. Wetland or buffer mitigation surety does not include other sureties required pursuant to any other provision of city ordinance or city directive. Section 6. Activities in Wetlands, Streams, and Buffers. a. Unless an exemption applies, the following activities are not allowed in wetlands, streams, or buffers: Alterations, including the filling of wetlands. 2. The construction of structures. 3. Projects which convert native or naturalized areas to lawn area. 4. The construction of stormwater drainage facilities, sedimentation ponds, infiltration basins, and rain gardens within a buffer. 5. The discharging of stormwater to a wetland must comply with the city's stormwater management ordinance (Section 44 -1245, or subsequent stormwater ordinances). b. Wetland buffer management worksheet. A wetland buffer management worksheet is required for certain activities within a wetland and stream buffer: 1. The administrator must approve wetland buffer management worksheets. 2. If a wetland buffer management worksheet is denied by the administrator, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the administrator's written denial of the average buffer. The administrator shall send appeals of average buffers to the environmental and natural resources commission for review. 3. If a wetland buffer management worksheet is denied by the environmental and natural resources commission, an applicant may appeal the denial by submitting a written appeal request to the administrator within fifteen (15) days of the commission's denial of the average buffer. The administrator shall send these appeals to the city council for final review. C. Exemptions. This section does not apply to the following activities in a buffer: Walking, passive recreation, fishing or other similar low- impact activities. 2. The maintenance of pre - existing, nonconforming lawn area. 3. The removal of trees or vegetation that is dead, dying, diseased, noxious, or hazardous in a manner that does not cause the compacting or disturbing of soil through vehicle or equipment use. 4. The removal of noxious weeds by non - chemical methods, or by means of chemical treatment in accordance with application methods that prevent the introduction of toxic chemicals into wetlands and streams. 5. The removal of non- native shrubs, such as buckthorn, if: December 14, 2009 Packet Page Number 25 of 180 15 City Council Meeting Minutes a) there is little chance of erosion; and b) site is flat or generally has slopes less than 6 percent grade; and C) cut and treat method of removal is used on shrubs more than one -half ('12) inches in diameter (not pulling). 6. Selective management of vegetation as follows: a) Selective pruning of trees or shrubs in order to enhance their health. b) Selective removal of tree saplings (less than 2 inches in diameter) in order to enhance wildlife value of the buffer. C) Selective removal of non - native trees. d) Selective removal of non - native weeds. e) Selective seeding or planting of vegetation that is native to Minnesota. 7. Installation of temporary fencing without footings. 8. Projects within the buffer that are the subject of a wetland buffer management worksheet approved by the administrator. 9. For properties that are zoned single or double - dwelling residential or are used as a single or double - dwelling residential use: a) The use, maintenance, and alteration of existing nonconforming lawn area for the purpose of outdoor enjoyment which may include gardening, nonpermanent structures (including such things as storage sheds under 120 square feet in area, swing sets and volleyball nets), impervious patios, or fire pits. b) Work within a wetland, stream, or buffer which was approved by the Minnesota Department of Natural Resources water permitting process and access to those areas by a trail which is limited to''the width of the permit. Section 7. Best Management Practices. The city encourages and in some cases rewires that best management practices be implemented to minimize negative effects of stormwater'runoff on the environment and the loss of wildlife habitat when a property owner or contractor has altered or will alter a wetland, stream, or buffer. Best management practices may include the following: a. Restore buffer with native plantings. For large -scale projects or new development or construction refer to Section 5.d. (Mitigation). b. Manage weeds in buffer. Pursuant to state law, all weeds listed on the Minnesota noxious weed list must be controlled by the property owner. Owners are encouraged to control other weeds that are not on the noxious weed list but can threaten the health of a wetland. Submittal of a wetland buffer management worksheet is required for management of weeds within the native and naturalized areas of buffers, except for selective treatment. In addition, a management plan drafted by a professional experienced in wetland and stream restoration may be needed for large - scale projects or new development including: Target weeds. 2. Appropriate management techniques, including the use of chemical treatment if approved by the administrator as part of the management plan. 3. Management schedule. December 14, 2009 Packet Page Number 26 of 180 16 City Council Meeting Minutes 4. Erosion control and reseeding if management will create large areas of dead vegetation. 5. Cash escrow or letter of credit to cover 150 percent of the required work. C. Reduce stormwater runoff and /or improve the quality of stormwater runoff entering a wetland or stream. This may be achieved through the following strategies or other administrator approved best management practices for dealing with stormwater. These practices are to be located outside of the wetland buffer. Reduce amount of pavement on site (i.e. fewer parking stalls, narrower driveways, shared parking with other businesses). 2. Use pervious pavement such as pavers or porous asphalt. 3. Use turf pavers or modified turf areas for overflow parking. 4. Install rain garden or infiltration basin. 5. Install rock trench or rock pit. 6. Install filter strip of grass or native vegetation. 7. Install surface sand filter or underground filter. 8. Install native plantings on site to reduce fertilizer use and improve infiltration. 9. Install a green roof on buildings. 10. Install grit chambers, sediment traps, or forebays. Section 8. Variances. a. Procedures. Procedures for granting variances from this ordinance are as follows: The city council may approve variances to the requirements in this ordinance. 2. Before the city council acts on a variance the environmental and natural resources commission will make a recommendation to the planning commission, who will in turn make a recommendation to the city council. The planning commission shall hold a public hearing for the variance. The city shall notify property owners within five hundred (500) feet of the property for which the variance is being requested at least ten (10) days before the hearing. 3. The city may require the applicant to mitigate any wetland, stream, or buffer alteration impacts with the approval of a variance, including but not limited to, implementing one or more of the strategies listed in Section 5.d. (Mitigation). 4. To approve a variance, the council must make the following findings as depicted in Minnesota Statutes, section 44 -13: a) Strict enforcement would cause undue hardship because of circumstances unique to the property under consideration. The term "undue hardship" as used in granting a variance means the owner of the property in question cannot put it to a reasonable use if used under conditions allowed by the official controls; the plight of the landowner is due to circumstances unique to his property, not created by the landowner; and the variance, if granted, will not alter the essential character of the December 14, 2009 Packet Page Number 27 of 180 17 City Council Meeting Minutes locality. Economic considerations alone are not an undue hardship if reasonable use for the property exists under the terms of this ordinance. b) The variance would be in keeping with the spirit and intent of this ordinance. b. Exemptions to Variances. Variances are not needed for the following: A nonconforming single or double - dwelling residential structure which loses its nonconforming status as described in Minnesota Statutes, section 462.357, subdivision 1(e) is allowed to be rebuilt on its same footprint in its entirety (including foundations and decks) in the buffer if the new single or double- dwelling family residential structure meets the following conditions: a) Best management practices are implemented to help protect the wetland as described in Section 7 (Best Management Practices). The administrator approves the location and best management practices through the building permit process. b) All other applicable building ordinance requirements are met. 2. A nonconforming manufactured home which is located within a wetland buffer can be replaced with a new manufactured home without approval of a variance as long as the replacement meets with the requirements of Minnesota Statutes, section 462.357, subdivision 1(a). 3. Additions to a nonconforming single or double - dwelling family house, garage, deck, or driveway using the existing straight -edge setbacks to a wetland or stream if the following apply: a) Property that is zoned single or double- dwelling residential or is being used as a single or double - dwelling residence. b) There is no other reasonable alternative than encroachment toward the wetland or stream with the addition. C) The new addition of the house, garage, deck, or driveway is a minimum of twenty - five (25) feet from the wetland or stream edge. d) The process of constructing the addition does not cause degradation of the wetland, stream, or the existing buffer. e) Mitigation actions must be met as specified in Section 5.d. (Mitigation). Section 9. Enforcement. The city reserves the right to inspect the site or property during regular city business hours or upon notice to the property owner or its designated representative one business day in advance if the inspection is to occur at a different time for compliance with this ordinance during development or construction or alteration pursuant to an approved wetland buffer management worksheet or plan. The city shall be responsible for the enforcement of this ordinance. Any person who fails to comply with or violates any section of this ordinance may be charged with a misdemeanor and, upon conviction, shall be subject to punishment in accordance with misdemeanor level convictions as set by State Statute. The violator may be civilly fined and/or liable for restoration costs as well. All land use building and grading permits shall be suspended until the developer has corrected the violation. Each day that a separate violation exists shall constitute a separate offense. December 14, 2009 Packet Page Number 28 of 180 18 City Council Meeting Minutes The city council approved the first reading of this ordinance on November 9, 2009. The city council approved the second reading of this ordinance on December 14, 2009. Diana Longrie, Mayor Attest: Karen Guilfoile, City Clerk Seconded by Councilmember Juenemann. The motion passed. Councilmember Juenemann in this ordinance. Seconded by Councilmember Nephew. The motion passed. The City Council took a The City Council reconvened at 9 K. UNFINISHED BUSINESS ►1079 - L. NEW BUSINESS Ayes — Councilmember's Juenemann, Nephew & Rossbach Nays — Mayor Longrie Councilmember Hjelle Ayes — All p.m. (City Councilmember Hjelle was not present) Mayor Longrie recommended that agenda item L4. be heard before agenda item L1. 1. Call For Special Work Session Meeting On Thursday January 14, 2010, For The Purpose Of Conducting Interviews For Business And Economic Development Commission (BEDC) a. City Manager, James Antonen gave the report. Councilmember Nephew moved to approve calling for a council manager workshop for Thursday, January 14, 2010, at 5:00 p.m. for the purpose of conducting interviews for the business and economic development commission. Seconded by Councilmember Rossbach. Ayes — All The motion passed. December 14, 2009 Packet Page Number 29 of 180 19 City Council Meeting Minutes 2. Consider Adoption Of The Energy Efficiency And Conservation a. Environmental Planner, Shann Finwall gave the report and answered questions of the council. b. Assistant City Manager, Public Works Director, Chuck Ahl answered questions of the council. c. Maplewood Chief Building Engineer, Larry Farr answered questions of the council. d. Senior Scientist, SEH Vadnais Heights, George Johnson addressed the council. Councilmember Rossbach moved to approve the Energy Efficiency and Conservation Strategy. This strategy includes measurable energy efficiency and conservation goals and objectives, gives a schedule of maior energy efficiency and conservation milestones, and will provide an energy action plan for the city to follow into the future. Seconded by Councilmember Nephew. Ayes — All The motion passed. 3. Consider Adoption Of A Resolution Of Support For The Department Of Natural Resources Solar Energy Legacy Grant a. Environmental Planner, Shann Finwall gave the report and answered questions of the council. b. Maplewood Chief Building Engineer, Larry Farr answered questions of the council. c. Assistant City Manager, Public Works Director, Chuck Ahl answered questions of the council. Councilmember Rossbach moved to a W, nt Resolution. This RESOLUTION 09 -12 -302 A RESOLUTION OF SUPPORT FOR THE DEPARTMENT OF NATURAL RESOURCES SOLAR ENERGY LEGACY GRANT WHEREAS, the City of Maplewood supports the grant application made to the Minnesota Department of Natural Resources for a Solar Energy Legacy Grant. The application is to purchase, install, and interpret: 1. Solar photovoltaic panels and a mobile solar energy unit at the Maplewood Nature Center; and 2. Solar water heating equipment at the Maplewood Community Center. WHEREAS, the project is located within 40 acres of the Maplewood Nature Center at 2659 East Seventh Street, Maplewood, and at the Community Center, located within the Maplewood City Hall campus at 1830 County Road B, Maplewood, and is adjacent the Regional Gateway Trail, and WHEREAS, the City of Maplewood recognizes the twenty -five (25) percent match requirement for the Solar Energy Legacy Grant and has secured the matching funds. December 14, 2009 Packet Page Number 30 of 180 20 City Council Meeting Minutes NOW, THEREFORE, BE IT RESOLVED, if the City of Maplewood is awarded a grant by the Minnesota Department of Natural resources, the City of Maplewood agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above - referenced project. The City of Maplewood will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the City Council of the City of Maplewood names the fiscal agent for the City of Maplewood for this project as: Larry Farr, Chief Building Engineer City of Maplewood 1830 County Road B East Maplewood, MN 55109 BE IT FURTHER RESOLVED, the City of Maplewood hereby assures the Solar Energy Project will be maintained for a period of no less than 20 years. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD THIS 14 DAY OF DECEMBER, 2009. DIANA LONGRIE, MAYOR ATTEST: KAREN GUILFOILE, CITY CLERK Seconded by Councilmember Juenemann. Ayes — All The motion passed. 4. T- Mobile Tower — Conditional Use Permit And Design Review, 1961 County Road C {This item was heard out of order before L1. due to the request of Mayor Longrie} Councilmember Rossbach reclused himself from the discussion due to a potential conflict of interest. a. Planner, Michael Martin gave the report and answered questions of the council. b. CDRB Boardmember, Mike Merrill, 1884 Ferndale Street, Maplewood gave the report from the CDRB. c. Attorney, Julie Perrus, Larkin, Hoffman, Daly & Lindgren, addressed and answered questions of the council. d. RF Engineer with T- Mobile, Thierry Colson addressed and answered questions of the council. e. Pat Conlin, FMHC Corporation addressed answered questions of the council. f. Linda Olson, 2005 County Road C East, Maplewood addressed and answered questions of the council. Mayor Longrie opened the discussion to the public. The following person was heard. 1. Mark Jenkins, 830 New Century Boulevard South, Maplewood addressed the council. December 14, 2009 Packet Page Number 31 of 180 21 City Council Meeting Minutes Councilmember Nephew moved to approve the Conditional Use Permit and Design Review for T- Mobile Tower at 1961 County Road C. (With the exception that the fencing be an 8 foot non - chainlink fence and a couple different alternative fencing materials should be provided and brought to the CDR13 for review. The material should be something that weathers better than cedar fencing. Also that if any landscaping or plantings that die they be replaced pursuant city policy and standards CONDITIONAL USE PERMIT REVISION RESOLUTION 09 -12 -303 WHEREAS, Amy Dresch, of FMHC Corporation and representing T- Mobile, applied for a conditional use permit to install a 75- foot -tall telecommunications tower and related equipment. WHEREAS, this permit applies to 1961 County Road C East. The legal description is: That part of the Southwest '14 of Section 2, Township 29, Range 22, Ramsey County. More particularly described as: Beginning at the intersection of White Bear Avenue and the South link of Said Southwest 114; thence northerly on said center line 420.55 feet; thence east parallel with said South line 311 feet; thence northerly parallel with said center line 140 feet; thence north 107.07 feet, thence east 391.55 feet to a point 658.95 feet north of said South line; thence to said South line at a point 200 feet west of said 1 /4 corner; then West to the point of beginning. WHEREAS, the history of this conditional use permit i 1. On May 19, 2009, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission tabled their review and directed the applicant to consider alternative locations for the proposed telecommunications tower. 2. On November 17, 2009, the planning commission continued their review of the proposed conditional use permit for a telecommunications tower and recommended that the city council approve this request. 3. On December 14, 2009, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described conditional use permit revision, because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. December 14, 2009 Packet Page Number 32 of 180 22 City Council Meeting Minutes 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan approved by the city. Community development staff may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This conditional use permit is conditioned upon T- Mobile allowing the collocation of other provider's telecommunications equipment on the proposed tower. T- Mobile shall submit a letter to staff allowing collocation before a building permit can be issued. 5. If any required landscaping dies plantings must be replaced per city policy and standards. The Maplewood City Council a lution on December 14, 2009. Mayor Longrie Seconded by Mayor Longrie. Ayes — Mayor Longrie, Councilmember Nephew Nay — Councilmember Juenemann Councilmember Nephew accepted the friendly amendment. Councilmember Rossbach had reclused himself from the agenda item. Councilmember Hjelle left the meeting at 9:10 p.m. and was not present to vote on this. The motion passed. Councilmember Rossbach moved to extend the meeting past curfew until concluded. Seconded by Councilmember Nephew. Ayes — All The motion passed. December 14, 2009 Packet Page Number 33 of 180 23 City Council Meeting Minutes M. CONSENT AGENDA 1. Councilmember Rossbach moved to approve items 1 -4, 6 & 7. Seconded by Councilmember Nephew. Ayes — All The motion passed. 2. Councilmember Rossbach moved to approve item 5. Seconded by Councilmember Juenemann. Ayes — All The motion passed. 1. Approval of Claims Councilmember Rossbach moved Approval of Claims. ACCOUNTS PAYABLE: $ 1,002,606.10 Checks # 79885 thru # 79971 PAYROLL $ 491,145.74 $ 2,229.75 $ 493,375.49 $ 2,602,098.13 Seconded by Councilmember The motion passed. Payroll Checks and Direct Deposits dated 11/27/09 Payroll Deduction check #1008276 thru #1008277 dated 11/27/09 Total Payroll GRAND TOTAL Nephew. Ayes — All December 14, 2009 Packet Page Number 34 of 180 24 City Council Meeting Minutes Dated 11/18/09 thru 11/24/09 $ 300,288.05 Disbursements via debits to checking account Dated 11/13/09 thru 1 I /19/09 $ 110,501.86 Disbursements via debits to checking account Dated 11120/09'thru 11/27/09 $ 478,460.06 Checks #79972 thru #80083 dated 11/20/09 thru 12/08/09 $ 216,866.57 Disbursements via debits to checking account dated 11/30/09 thru 12/04/09 $ 2,108,722.64 Total Accounts Payable PAYROLL $ 491,145.74 $ 2,229.75 $ 493,375.49 $ 2,602,098.13 Seconded by Councilmember The motion passed. Payroll Checks and Direct Deposits dated 11/27/09 Payroll Deduction check #1008276 thru #1008277 dated 11/27/09 Total Payroll GRAND TOTAL Nephew. Ayes — All December 14, 2009 Packet Page Number 34 of 180 24 City Council Meeting Minutes 2. Payment Of Safari Software Maintenance Fees Councilmember Rossbach moved to approve the Payment of Safari Software Maintenance Fees of $10,886.25 from the 2009 IT Fund. Seconded by Councilmember Nephew. Ayes — All The motion passed. 3. Request Approval Of 2010 Youth Service Bureau Service Agreement Councilmember Rossbach moved to approve the 2010 Service agreement with the youth service bureau. Seconded by Councilmember Nephew. The motion passed. 4. Temporary Gambling Permits — Ramsey Nursi Ayes — All Foundation Councilmember Rossbach RESOL BE IT HEREBY RESOLVED, by th permit for lawful gambling is approved fc January 19, February 23, March 23 and 7 of Maplewood, Minnesota, that the premises Nursing Home Foundation, 2000 White Bear Ave, from 5 pm to 9 pm. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Nephew. Ayes — All The motion passed. 5. Resolution approving Insurance Labor — Management Committee's Recommendations For Employee Group Insurance Benefits For 2010 a. Assistant City Manager, Public Works Director, Chuck Ahl answered questions of the council. Councilmember Rossbach moved to approve the resolution approving the insurance labor management committees' recommendations for the employee group insurance benefits for 2010. December 14, 2009 Packet Page Number 35 of 180 25 City Council Meeting Minutes RESOLUTION 09 -12 -304 BE IT RESOLVED THAT THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: Hereby affirms the recommendations of Insurance Labor Management Committee regarding 2010 employee insurance benefits for the City of Maplewood. Seconded by Councilmember Juenemann. Ayes —All The motion passed. 6. Authorization To Make Payments Prior To Council Approval Councilmember Rossbach moved to approve the city manager or assistant city manager approves the payment of claims on December 28, 2009. Seconded by Councilmember Nephew. Ayes — All The motion passed. 7. Approval Of Lawful Gambling License — Little Canada Recreation Association At Huey's Saloon Councilmember Rossbach moved to approve the Lawful Gambling License for the Little Canada -345 BE IT HEREBY RESOL premise license for lawful gamy operate at Huey's Saloon, locat FURTHERMORE, t of application for said perm City Council of Maplewood, Minnesota, that the oved for Little Canada Recreation Association to Highway 61, Maplewood, Minnesota. plewood City Council waives any objection to the timeliness ned by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said license application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Seconded by Councilmember Nephew. The motion passed. N. AWARD OF BIDS None. O. VISITOR PRESENTATIONS — PART 11 ►(MeMW December 14, 2009 City Council Meeting Minutes Ayes — All Packet Page Number 36 of 180 26 Mayor Longrie adjourned the meeting at 11:22p.m. December 14, 2009 Packet Page Number 37 of 180 27 City Council Meeting Minutes THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 38 of 180 Agenda Item 11, 12, 13, 14 TO: James W. Antonen, City Manager FROM: Chuck Ahl, Assistant City Manager Sarah Burlingame, Senior Administrative Assistant SUBJECT: Reappointments to Commissions & Boards DATE: January 5, 2010 INTRODUCTION /SUMMARY The City Council will be considering candidates for reappointment to the Community Design Review Board, Park & Recreation Commission, Planning Commission and Police & Civil Service Commission. The following individuals have terms that have expired and are requesting re- appointment to their respective Board or Commission. These individuals have been interviewed by the City Council on January 11, 2010. RECOMMENDATION It is recommended that the City Council make motions to reappoint members to the Board or Commission as noted: Community Design Review Board • Ananth Shankar —Term to Expire 01 -01 -2012 • Matt Wise —Term to Expire 01 -01 -2012 Park & Recreation Commission • Bruce Roman —Term to Expire 12 -31 -2012 • Kim Schmidt —Term to Expire 12 -31 -2012 Planning Commission • DaleTrippler —Term to Expire 12 -31 -2012 Police Civil Service Commission • Lisa Liddel —Term to expire 12 -31 -2012 Attachment: Candidate Applications (included with Work Session Packet) Maps of Commissioner Locations within City (included with Work Session Packet) Packet Page Number 39 of 180 THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 40 of 180 Agenda Item 15 TO: James W. Antonen, City Manager FROM: Chuck Ahl, Assistant City Manager Shann Finwall, Environmental Planner Sarah Burlingame, Senior Administrative Assistant SUBJECT: Reappointments to Commissions & Boards — Environmental & Natural Resources DATE: January 5, 2010 INTRODUCTION The City Council will be considering candidates for reappointment to the Environmental & Natural Resources Commission. The following individuals have terms that have expired and are requesting reappointment to their respective Board or Commission. These individuals have been interviewed by the City Council on January 11, 2010, during the City Council Work Session. BACKGROUND /DISCUSSION Environmental and Natural Resources Commission Terms The Environmental and Natural Resources (ENR) Commission ordinance was adopted in 2006. The ordinance states that there will be seven commissioners who serve terms of three years in length. In November 2006 the city council appointed seven people to serve three -year terms on the ENR Commission. All of the seven original commission terms were scheduled to expire on December 31, 2009. However, two of the original commissioners have resigned over the last three years and have been replaced with two new commissioners whose terms expire December 31, 2010. Four of the five remaining commissioners with terms expiring December 31, 2009, have requested reappointment, with one commission vacancy. In order to ensure staggering ENR Commission terms from this point forward, staff recommends that three of the five open ENR Commission terms expire in three years (2012), and two expire in two years (2011) based on seniority of the reappointments or appointments. With the proposed staggering terms and the existing term expirations, the ENR Commission will have two terms ending 2010, two terms tending 2011, and three terms ending 2012. For seniority reference, find the original term appointments of the four ENR Commissioners requesting reappointment: ENR Commissioner Original Term Appointment Carole Lynne 11/27/06 Carol Mason Sherrill 11/27/06 Ginny Yingling 11/30/06 Dale Trippler 02/25/08 Packet Page Number 41 of 180 Agenda Item 15 RECOMMENDATION It is recommended that the City Council make motions to reappoint members to the Environmental & Natural Resources Commission as noted: • Carole Lynne, Term to expire 12 -31 -2012 • Carol Mason Sherrill, Term to expire 12 -31 -2012 • Ginny Yingling, Term to expire 12 -31 -2012 • Dale Trippler, Term to expire 12 -31 -2011 The individual who is appointed to fill the vacancy should have a term set to expire in 12 -31- 2011. Attachment: Candidate Applications (included with Work Session Packet) Maps of Commissioner Locations within City (included with Work Session Packet) Packet Page Number 42 of 180 Agenda Item K.1 MEMORANDUM TO: James Antonen, City Manager FROM: Shann Finwall, AICP, Environmental Planner SUBJECT: Wetland Ordinance Summary Publication Review DATE: January 4, 2010 for the January 11 City Council Meeting INTRODUCTION The city council adopted the wetland ordinance on December 14, 2009. The ordinance goes into effect upon publication. According to state law, the city council may direct that a summary of an ordinance be published rather than the entire 18 -page wetland ordinance text. DISCUSSION State Statute requires that summary ordinances give an accurate synopsis of the essential elements of the ordinance. Staff proposes the following language for the summary wetland ordinance and wetland map reference: AN ORDINANCE AMENDING THE CITY OF MAPLEWOOD WETLAND REGULATIONS On December 14, 2009, the Maplewood city council amended portions of Article VII (Environmental Protection and Critical Area) dealing with wetlands. This ordinance revises the city's wetland regulations and adopts by reference a revised wetland classification map as summarized below: The purpose of the revised wetland ordinance is to protect wetlands and streams from degradation, pollution, and the acceleration of aging by regulating land use around wetlands and streams. The revised wetland ordinance serves to protect the beneficial environmental and economic functions of wetlands and streams, including but not limited to their ability to: 1) maintain water quality by filtering pollutants and reducing flooding and erosion; 2) provide food and habitat for wildlife; and 3) provide open space for human interaction. Protection measures include increased buffer requirements. Buffers are land areas adjacent to wetlands and streams in which development and land use are restricted. The previous wetland ordinance required a range of buffers from 20 to 100 feet; the revised wetland ordinance requires a range of buffers from 50 to 100 feet depending on wetland classification. The revised wetland ordinance also adds clarification to the activities which are prohibited, allowed, and exempted within a pre - existing nonconforming lawn area (buffer areas currently maintained as lawn) versus a naturalized or native buffer. Packet Page Number 43 of 180 The purpose of the revised wetland classification map, adopted by reference in the revised wetland ordinance, is to ensure all of Maplewood's wetlands are classified based on the Minnesota Routine Assessment Method (MnRAM) system of classifying wetlands, which is a more scientifically -based approach to wetland classification than Maplewood's previous system. The wetland ordinance goes into effect after publication. An official copy of the wetland ordinance and wetland map is on file in the office of the Maplewood City Clerk or can be obtained on the city's website at www .ci.maplewood.mn.uslwetlands. Questions regarding this ordinance should be directed to Shann Finwall, AICP, Environmental Planner, at (651) 249 -2304 or shann .finwall @ci.maplewood.mn.us. RECOMMENDATION Adopt the above - mentioned wetland ordinance summary publication. Once approved by the city council, staff will publish the summary ordinance in the city's official newspaper. 2 Packet Page Number 44 of 180 Agenda Item K2 AGENDA REPORT TO: City Manager, Jim Antonen FROM: H. Alan Kantrud, City Attorney; Steve Lukin, Fire Chief SUBJECT: Consider First Reading of Recreational Fire Ordinance DATE: January 5, 2010 If The City Council directed staff to integrate and streamline the current language regarding recreational fires. Aspects of state law were not reflected in the existing language as written in § 20 -38 of the Code. The City Council discussed this matter and wanted the City's Ordinance to be at least as restrictive as the State law is. The new language is in concert with the State law, and references to those laws and the state fire code are included in the new language. Additionally, it was requested that the City provide for `permitting' of such fires. Highlighted changes include a greater distance from structures (25' from 20'), the removal of combustible materials such as "coal" and added other restrictedlimproper combustibles such as plastic, treated lumber and construction debris. We are now requiring full supervision of recreational fires until they are burned -out or completely extinguished /doused. We have also added a "wind" restriction of 15 mph and a "good neighbor" section per council direction. A copy of the current code and proposed code are both attached to this report for review and comparison. Staff has REMOVED the suggestion that the "permit" be a copy of the Ordinance at Council's request, but have left in the information about how to obtain a copy of the ordinance language. RECOMMENDATION Staff recommends adoption of the language presented here. Please consider this matter and conduct first reading of this new ordinance, and if appropriate, waive second reading. Attachments: 1. Section 20 -38 of the current Code 2. Proposed Ordinance Packet Page Number 45 of 180 Agenda Item K2 attachment 1 Maplewood Current City Code: Sec. 20 -38. Permit required for outdoor fire. (a) No person shall kindle, ignite, set or start any outdoor fire in the city, not contained in a city - approved incinerator, at any time, unless authorized by the issuance of a permit as provided in this article. (b) The exception to subsection (a) of this section is a recreational fire as defined by the Minnesota Uniform Fire Code (recreational fire is the burning of material other than rubbish where fuel being burned is not contained in an incinerator, outdoor fireplace or barbecue pit and with a total fuel area of three feet or less in diameter and two feet or less in height for pleasure, religious, ceremonial, cooking or similar purposes). Recreational fires are to be from 2:00 p.m. until 11:00 p.m. only unless written permission for an exception is received from the police chief or fire marshal. Only charcoal, coal or clean, dry wood may be used for burning. No refuse, grass, leaves, yard waste or other combustibles shall be burned. Recreational fires shall be at least 20 feet from any building and shall be supervised at all times. (c) The owner of any property upon which a fire is started or originally ignited, in violation of this section, shall be responsible therefor and shall be subject to penalties provided in this chapter, unless such owner can adduce proof that such fire was started by a stranger or trespasser. (Code 1982, § 12 -28) Packet Page Number 46 of 180 Agenda Item K2 attachment 2 Section 20 -38. Permits required for outdoor fires. (a). No person shall kindle, ignite, set or start any outdoor fire in the City, not contained in a city - approved incinerator, at any time, unless authorized by the issuance of a permit as provided for by the Department of Natural Resources for, "open burning." (b). City Authorization for Camp /Recreational Fire. Campfires and so- called "recreational" fires are defined by Minnesota Statute, § 88.171, as those that are no larger than 3 feet in diameter and 3 feet in height and used for pleasure, religious, ceremonial, cooking, warmth, or similar purposes and are specifically authorized under this article subject to the rules and restrictions as hereinafter written. Recreational fires should not be lit or maintained if the smoke therefrom unreasonably causes discomfort or a negative impact to neighboring properties. If a complaint is lodged and verified by a peace officer or fire fighter and in their opinion is creating a nuisance situation, the operator may be called upon to extinguish the fire immediately until conditions change or improve. No permit is required for recreational fires. A copy of the recreational fire code section (§ 20 -38) is available online at www.ci.maplewood.mn.us or you can obtain a paper - copy at the Maplewood City Hall information desk. The following are the minimum requirements for camp /recreational fires as defined above: 1. A recreational fire shall be limited to one (1) location per property parcel /address at a time. 2. Recreational fires must be at least 25 feet from all buildings or combustible materials. Combustible materials include, but are not limited to: wood, paper and plastics [MFSC (07) Section 307.4.2]. 3. Conditions which could cause a fire to spread within 25 feet of a structure shall be eliminated prior to ignition [MSFC (07) Section 307.4.2] 4. Recreational fires must be constantly attended by an adult until the fire burns out completely or is extinguished [MSFC (07) Section 307.5]. 5. A minimum of one portable fire extinguisher complying with MSFC (07) Section 906, with a minimum 4 -A rating, or other approved on -site fire extinguishing equipment such as dirt /sand (available for use as an extinguishing agent), or charged garden hose; such extinguishing equipment shall be readily available at all times until the fire is extinguished. 6. The only materials permitted in a recreational fire are wood from trees, small branches or charcoal. 7. No person shall conduct, cause, or permit burning of rubber, plastics, chemically treated materials, or other materials which produce excessive or noxious smoke including, but not limited to, tires, railroad ties, composite Packet Page Number 47 of 180 Agenda Item K2 attachment 2 shingles, tar paper, insulation, composition board, sheetrock, wiring, paint, or paint filters, construction debris, garbage, or waste materials. 8. Recreational fires must be immediately extinguished if they pose a fire safety risk, if they are not in compliance with the above, or when directed to do so by a police officer, firefighter, fire warden, or DNR officer [MSFC (07) Section 307.3]. 9. Recreational fires are only allowed from 10:00 A.M. until 11:00 P.M. with winds less than 15 mph unless written permission for an exception is received from the fire chief or fire marshal. (c). The owner of any property upon which a fire is started or originally ignited, in violation of this section, shall be responsible therefore and shall be subject to penalties provided in this chapter, unless such owner can adduce proof that such fire was started by a stranger or trespasser. (Repeals and replaces Ord. 838; Code § 20 -38, 5/27/03) Packet Page Number 48 of 180 AGENDA REPORT Agenda Item L1 and L2 TO: James Antonen, City Manager FROM: Charles Ahl, Assistant City Manager SUBJECT: Review and Consider Approval for Extension of City Attorney Contracts L1. H. Alan Kantrud for Prosecution and General Services L2. Charles E. Bethel for Labor Attorney DATE: January 6, 2010 INTRODUCTIONISUMMARY The City Attorneys, Alan Kantrud and Chuck Bethel, were hired in October 2006. No formal contract was executed at that time, although working agreements existed. Mr. Kantrud and Mr. Bethel were approved for extensions of their services during December 2008 through the end of 2009, to allow the new City Manager to experience and review their services and to determine if either or both would be recommended to continue working for the City. It is the recommendation of the Department Heads, who work extensively with these individuals, to continue with their services for 2010. Formal approval of these contract extensions is recommended. The proposed contracts for Mr. Kantrud and Mr. Bethel are attached. They provide for a continuation of their service through the end of 2010. The length of the term for their service is for the calendar year of 2010 and provides for a continuation into 2011, based upon a continued recommendation from the office of the City Manager. This provides the City Manager an opportunity to work with each of the Attorneys to determine any preferences and to continue to evaluate their services. The original recommendation to continue the services of these individuals was to allow for adequate evaluation of their services and roles into the organization. Both appear well suited to our organization and serve a vital function in operating of the City. The term of the contract also provides some security for Mr. Kantrud and Mr. Bethel to know that their services will be contracted for the entire year. Finally, the contract established the terms for rental of office space for housing of these attorneys at City Hall. As both Acting City Manager and Assistant City Manager over the past 12 months, I have found both Mr. Kantrud and Mr. Bethel to be professional and responsible in the performance of their duties. They both are regular members of our Management Team and the staff is comfortable in dealing with each of them on issues. Both serve as excellent resources for our staff on legal issues and guidance to avoid potential disputes. I do not have any reasons to suggest switching attorneys at this time. The cost of the service for both attorneys is equal to that provided in the 2006, as there was no increase in the 2009 contract extension or proposed within this extension with the exception that both individuals are provided a paid membership to the Maplewood Community Center, which is approximately $700 in total expenses. Both attorneys are also offered to participate in the City's Health Plan. Additionally, the contracts provide that the City provide office space for each attorney. A work cubical is provided for Mr. Kantrud's paralegal. The City charges each attorney rent for this space along with a service charge for technology equipment. RECOMMENDATION It is recommended that the City Council adopt individual motions extending the contracts for legal services first for Alan Kantrud and then for Labor Relations Attorney Chuck Bethel through December 31, 2010 at the rates indicated within the proposed agreements and authorize the Mayor and City Manager to execute said agreements. Attachments: 1. Contract for Attorney Services — Alan Kantrud 2. Contract for Attorney Services — Chuck Bethel Packet Page Number 49 of 180 Agenda Item L1 & 2 Attachment 1 City of Maplewood Contract for Attorney Services This AGREEMENT entered into this day of , 2010, (the "Effective Date ") by and between the City of Maplewood, Minnesota (hereinafter referred to as "City ") and H. Alan Kantrud P.A. (hereinafter referred to as "Kantrud" or "Attorney" or "Firm "). WHEREAS, in 2006 the City originally put forth a Request for Proposals ( "RFP ") to contract out its legal services for 2 years and in response to that RFP retained Attorney as its City Attorney and Prosecutor on or about July 10, 2006; and WHEREAS, the City has found Attorney's performance as City Attorney to be competent and professional and has continued to retain his services; and WHEREAS, the City's original term of two years as set forth in the RFP has now expired, as has the one year extension of the contract through 2009; and WHEREAS, the City believes it is in the best interests of the City to maintain consistency in its legal representation; and WHEREAS, the City now desires to enter into a contract for the services of Attorney as City Attorney to assure his continued performance of that position through 2010 and possibly beyond through the use of a renewal clause; and WHEREAS, Attorney is agreeable to entering into a contract with the City pursuant to the understated proposed terms and conditions NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties The City hereby agrees to retain Attorney as City Attorney and Prosecutor to perform the functions and duties of City Attorney and Prosecutor and such other legally permissible and proper functions and duties as the Acting City Manager, City Manager and City Council from time to time shall assign. Said duties shall be consistent with and guided by the course -of- conduct established through the previous period of representation and the parties hereto agree that the established duties thereof are mutually satisfactory. Section 2. Term It is agreed the term for services shall be January 1, 2010 through December 31, 2010. Such term shall automatically renew each year unless either party provides notice to the other party at least 90 days prior to the end of the term, of an intent to terminate the contract. Section 3. Salary The City agrees to pay Firm for services rendered pursuant hereto at the same annual rate Packet Page Number 50 of 180 Agenda Item L1 & 2 Attachment 1 of $198,000.0 that is currently paid, payable to attorney in the same manner as it is currently paid - in monthly installments of $16,500.00. The City shall provide a small workspace for Attorney's assistant to enhance the efficiency of the interaction and reduce costs to the City for CSO and vehicle time. The City shall provide Attorney office space with phone, fax, cell phone, computer and other normal office services and supplies. The Attorney shall pay the City a monthly rental fee of $1,250.00 for rental of such space and such services and supplies. The City shall also provide Attorney membership at the MCC at no charge, for each month or partial month that Attorney performs services hereunder. The City shall also provide and maintain High Deductable Health Insurance for Attorney in the same manner as provided to other regular full time employees of the City. General Provisions A. The text herein shall constitute the entire Agreement between the parties hereto. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Attorney. C. If any provision or portion thereof contained in this Agreement shall be held unconstitutional, invalid or unenforceable, it shall be deemed severable and the remainder of this Agreement shall not be affected and shall remain in fill force and effect. D. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City to terminate the services of Attorney at any time, because of malfeasance, nonfeasance or gross misconduct. IN WITNESS WHEREOF, the parties here to have signed and executed this Agreement, both in duplicate, effective on the day and year first above written. CITY OF MAPLEWOOD ATTORNEY Jim Antonen, City Manager H. Alan Kantrud Will Rossbach, Mayor 2 Packet Page Number 51 of 180 Agenda Item L1 & L2 Attachment 2 City of Maplewood Contract for Attorney Services This AGREEMENT entered into this day of , 20, (the "Effective Date ") by and between the City of Maplewood, Minnesota (hereinafter referred to as "City ") and Charles E. Bethel (hereinafter referred to as `Bethel" or "Attorney"). WHEREAS, in 2006 the City originally put forth a Request for Proposals ( "RFP ") to contract out its legal services for 2 years and in response to that RFP retained Attorney as its City Attorney for Human Resources, Employment and Labor Relations on or about September 11, 2006; and WHEREAS, the City has found Attorney's performance as City Attorney to be competent and professional and has continued to retain his services; and WHEREAS, the City's original term of two years as set forth in the RFP has now expired, as has the one year extension of the contract through 2009; and WHEREAS, the City believes it is in the best interests of the City to maintain consistency in its legal representation; and WHEREAS, the City now desires to enter into a contract for the continued services of Attorney as City Attorney to assure his continued performance of that position through 2010 and possibly beyond through the use of a renewal clause; and WHEREAS, Attorney is agreeable to entering into a contract with the City pursuant to the understated proposed terms and conditions NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1. Duties The City hereby agrees to retain Attorney as City Attorney for Human Resources, Employment and Labor Relations to perform the functions and duties of City Attorney and such other legally permissible and proper functions and duties as the City Manager and City Council from time to time shall assign. Said duties shall be consistent with and guided by the course -of- conduct established through the previous period of representation and the parties hereto agree that the established duties thereof are mutually satisfactory. Section 2. Term It is agreed the term of services shall be Januaryl, 2010 through December 31, 2010. Such term shall automatically renew each year unless either party provides notice to the other party at least 90 days prior to the end of the term, of an intent to terminate the contract. Section 3. Salary The City agrees to pay Attorney for his services rendered pursuant hereto at the same Packet Page Number 52 of 180 Agenda Item L1 & L2 Attachment 2 annual rate of $79,200.00 per year that is currently paid, payable to attorney in the same manner as it is currently paid - in monthly installments of $6,600.00. The City shall provide Attorney office space with phone, fax, cell phone, computer and other normal office services and supplies. The Attorney shall pay the City a monthly rental fee of $225.00 for rental of such space and such services and supplies. The City shall provide Attorney membership at the MCC at no charge, for each month or partial month that Attorney performs services hereunder. The City shall also provide and maintain High Deductable Health Insurance and Dental Insurance for Attorney in the same manner as provided to other regular full time employees of the City. General Provisions A. The text herein shall constitute the entire Agreement between the parties hereto. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Attorney. C. If any provision or portion thereof contained in this Agreement shall be held unconstitutional, invalid or unenforceable, it shall be deemed severable and the remainder of this Agreement shall not be affected and shall remain in fill force and effect. D. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City to terminate the services of Attorney at any time, because of malfeasance, nonfeasance or gross misconduct. IN WITNESS WHEREOF, the parties here to have signed and executed this Agreement, both in duplicate, effective on the day and year first above written. CITY OF MAPLEWOOD ATTORNEY Jim Antonen, City Manager Charles E. Bethel Will Rossbach, Mayor 2 Packet Page Number 53 of 180 THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 54 of 180 AGENDA NO. L -3 AGENDA REPORT TO: James W. Antonen, City Manager FROM: Robert Mittet, Finance Director RE: Resolution Designating Depositories for Investments DATE: January 5, 2010 BACKGROUND State law, Chapter 427 requires that cities from time to time re- designate financial institutions as depositories for city investments. The last time this was done was in January 2009 when depositories were approved for the period through December 31, 2010. When city investments are made, quotations are obtained from securities dealers who are on the Federal Reserve Bank's list of primary dealers (e.g., Citigroup), securities dealers that are subsidiaries of financial institutions that have been designated as depositories (e.g., Wells Fargo Brokerage Services) and RBC Dain Rauscher which is the securities dealer for the League of Minnesota Cities 4M Fixed Rate Program. The attached resolution includes a new depository. Lake Area Bank currently offers attractive rates on certificates of deposit. All deposits will conform to the Maplewood investment policy. Attached are rate sheets for comparison between Lake Area Bank and US Bank. If another financial institution that is not currently a designated depository becomes a good option for city investments in the future, it will be recommended to the Council for designation as a depository as a separate agenda item. RECOMMENDATION Adoption of the attached resolution is recommended. IsA Packet Page Number 55 of 180 RESOLUTION BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Alerus Financial, N. A. (fka Prosperan Bank) Wells Fargo Bank Lake Area Bank BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Director or Assistant Finance Director. BE IT FURTHER RESOLVED, that these depository designations are effective until December 31, 2011. Packet Page Number 56 of 180 O ff- I 0 rj) M W 0 LL LL S 0 CO W N e4 0 0 0 L) 0 0 Z W M - E UJ Z Q W W Z 0 0 O C- TD in : I-- U) C 0 E 1.0 CD s 4, z 00 Q) 'a CO CO Q CO CO 0) C,4 CO o M 00 CO 00 0 0 >, P , 0 00 1: C3) CO 0 U) a) E rn CO CO 0 Rf 0 C) LL M C) rl CD 2 CO — to Q) M (D ` - 2 2 (D CO LL F� C O C CO 0 >, , [if A to C) It a) to 8 to Z-� z LO , Kr (D CD -�C 04 E to (D 0 0 - 0 0 S of Packet Page Number 57 of 180 S J �f n a _J N �LD <; C + LO 0 ffl N — U') CL - E 0 CL cl o5 C) (4) > '44, N 10 W �2 .F M M 4) q ❑ ❑ ❑ 7. o � C14 to M C4 >1 M >1 M >1 cc iA r- j CO 0 4 �D CD cc M cc M M M En Q En Z CD A. cc M c M M ❑ > O ff- I 0 rj) M W 0 LL LL S 0 CO W N e4 0 0 0 L) 0 0 Z W M - E UJ Z Q W W Z 0 0 O C- TD in : I-- U) C 0 E 1.0 CD s 4, z 00 Q) 'a CO CO Q CO CO 0) C,4 CO o M 00 CO 00 0 0 >, P , 0 00 1: C3) CO 0 U) a) E rn CO CO 0 Rf 0 C) LL M C) rl CD 2 CO — to Q) M (D ` - 2 2 (D CO LL F� C O C CO 0 >, , [if A to C) It a) to 8 to Z-� z LO , Kr (D CD -�C 04 E to (D 0 0 - 0 0 S of Packet Page Number 57 of 180 LAKE AREA BANK Friends Serving Neighbors Since 1915 Certificates of Deposit- Current Specials (Minimum to Open is Term Member FDIC 13 Month 1 .45% 1.45% 1.50% 1.50% 1.55% 1.55% 15 Month 1 .66% 1.55 °l0 1.70 1,70% 1.75% 1,75% 24 Month Rate Lifter 1.95% 1.95% 2 '00. I 2.00% 2,05% 2.05% Term MEMO] - - 0.15% 0,15% 0.25% 0.40% 0.60% 0.15% 0.15% 0A5% 0.25% 0.40% 0.60% 0.15% Interest paid on all balances $0 - $2,499.99 $2,500 - $24,999.99 $25,000 - $49,999,99 $50,000+ Interest paid on all balances Little Boaters CiublMinor Savings' Ron= 3 Months 0.75% 0.75% 0,25% 0,80% 0.80% 0.85% 0.85% 6 Months 0.95% 0.95% 0.60% 1.00% 1.00% 0.05% 1,05% 1.05% 12 Months 1.25% 1.25% $50,00-$499.99 1,30% 1.30% 0.15% 1.35% 1.35% 18 Months 130% 1.30% 1,35% 1.35% $2,500-$9,999.99 1.40% 1 .40% 2 Years 1.55% 1,55% 0.60% 1.6 % 1,60% Elite Savings 1.65% 1.65% 3 Years 1.90% 1.90% 0.60% 1,95% 1.95% 1.00% 2,00% 2.00% 4 Years 2.20% 2.20% 2.25% 2.25% 2.30% 2.30% 5 Years 2.60% 160% 2.65% 2.65% 2.70% 2.70% *Please consult a Personal Banker for further information concerning the fees and conditions on these accounts. Fees could reduce earnings. Penalty for early withdrawal on terms less than I year = 3 month's interest; for a term of I year and more= 6 month's interest Checking Low & No Minimum, VIP, Economy & 50+ Checking* Wall Street Checking* Nonprofit/Limited Business Savings MEMO] - - 0.15% 0,15% 0.25% 0.40% 0.60% 0.15% 0.15% 0A5% 0.25% 0.40% 0.60% 0.15% Interest paid on all balances $0 - $2,499.99 $2,500 - $24,999.99 $25,000 - $49,999,99 $50,000+ Interest paid on all balances Little Boaters CiublMinor Savings' 0.15% 0A5% $0-$499,99 0,25% 0.25% $500.004999-99 0.40% 0A0% $1,000,00-$2,499.99 0.60% 0.60% $2,500.00+ Lifeline Savings 0.05% 0.05% $0-$49.99 0A0% 0.10% $50,00-$499.99 0A5% 0.15% $500+ Money Market, HSA & IRA Variable Savings- 0.15% 0.15% $0 - $2,499.99 0.25% 025% $2,500-$9,999.99 0A0% 0.40% $10,000-$49,999.99 0.60% 0.60% $50,000+ Elite Savings 0.15% 0.15% $0-$74,999.99 0.60% 0.60% $75,000-$99,999.99 1.00% 1.00% $100,000+ Rates Effective 12/03/2009 Checking & Savings accounts (excluding minor accounts) require a $50 min opening balance All rates are subject to change without notice ** Account holders must be under the age of 18 $2,500 alanc t Wn I? O �r ( k S hUoney Market ... V ORN IRA Savings MEMORANDUM TO: James Antonen, City Manager Mayor Rossbach Councilmember Juenemann Councilmember Nephew Councilmember Llanas FROM: Karen Guilfoile, Citizen Services Director DATE: January 6, 2010 RE: 2010 City Council Appointments Agenda t4 At its first meeting of the year the City Council officially makes annual appointments to boards, commissions and organizations of which the City is a member and to those who serve at the pleasure of the Council. The following appointments are for your consideration. Appointment 2009 Appointments 2010 Appointments Acting Mayor* Kathleen Juenemann John Nephew *Rotation of acting mayors: 2005 Will Rossbach, 2006 Kathleen Juenemann, 2007 Rebecca Cave, 2008 Erik Hjelle, 2009 Kathleen Juenemann, 2010 John Nephew Data Compliance Officers: Responsible Authority Karen Guilfoile City Personnel Officer Terry Rameaux City Law Enforcement Officer David Thomalla Official Newspaper Maplewood Review Pioneer Press (Alternate) Auditor Contact 800 MHz Representative .. John Nephew Diana Longrie (Alternate) Kathleen Juenemann Will Rossbach (Alternate) Diana Longrie Will Rossbach (Alternate) Business & Economic Development N/A Advisory Commission Community Design Review Board John Nephew (2" & 4 th Tuesday 7:00 p.m.) Tom Ekstrand (Staff Liaison) Karen Guilfoile Terry Rameaux David Thomalla Maplewood Review Pioneer Press (Alternate) Tom Ekstrand (Staff Liaison) Packet Page Number 59 of 180 Appointment 2009 Appointments 2010 Appointments Environment & Natural Resources Commission (1 Wednesday of the Month) Kathleen Juenemann Shawn Finwall (Staff Liaison) Shawn Finwall (Staff Liaison) Fire Relief Association Relief By -Laws require Mayor to be member of the Board Green Team (Monthly as Needed) Historical Preservation Commission (3 Thursday at 7:00 p.m.) Housing & Redevelopment Authority (2n Wednesday at 7:00 p.m.) Joint Ice Arena Board Diana Longrie Robert Mittet (Staff Liaison) Shann Finwall (Staff Liaison) Diana Longrie David Fischer (Staff Liaison) Diana Longrie Tom Ekstrand (Staff Liaison) Erik Hjelle Diana Longrie Municipal Legislative Commission Diana Longrie (Monthly, Wed. 11:30 a.m. -1:00 p.m.) Kathleen Juenemann (Alternate) N.E.S.T (First Tuesday @ 7:30 p.m.) Will Rossbach Diana Longrie Parks & Recreation Commission (3 Wednesday at 7:00 p.m.) The Partnership Planning Commission (1 St & 3rd Tuesdays at 7:00 p.m.) Police Civil Service Commission (Meets as Needed) Will Rossbach DuWayne Konewko Doug Taubman John Nephew Mike Shortreed (Staff Liaison) John Nephew Tom Ekstrand (Staff Liaison) Kathleen Juenemann Terrie Rameaux Will Rossbach Robert Mittet (Staff Liaison) Shawn Finwall (Staff Liaison) David Fischer (Staff Liaison) Tom Ekstrand (Staff Liaison) DuWayne Konewko Audra Robbins /James Taylor Mike Shortreed (Staff Liaison) Tom Ekstrand (Staff Liaison) Terrie Rameaux Packet Page Number 60 of 180 Appointment 2009 Appointments 2010 Appointments Ramsey County League of Local Governments Ramsey /Washington Suburban Cable Commission Rush Line Corridor St. Paul Water Utility Board of Commissioners Suburban Area Chamber of Commerce Suburban Rate Authority (First month of quarter) Will Rossbach John Nephew (Alternate) Kim Facile John Nephew (Alternate) Will Rossbach Diana Longrie Chuck Ahl (Staff Liaison) Will Rossbach Diana Longrie Diana Longrie Chuck Ahl (Staff Liaison) Packet Page Number 61 of 180 MEMORANDUM Agenda L5 TO: James Antonen, City Manager Mayor Rossbach Councilmember Juenemann Councilmember Lianas Councilmember Nephew FROM: Karen Guilfoile, Citizen Services Director DATE: January 6, 2010 RE: Rules of Procedure for City Council and Council Meetings Introduction The City Council Rules of Procedure for City Council and Council Meetings is reviewed annually for any changes that council would like to implement. A copy of the current manual was provided to you so that you could submit changes that you would like to have included in the staff report as a springboard for discussion. Staff has also included suggestions for your consideration. Additions in the document are highlighted and those items that are suggested to be removed are shown with a line drawn through them. Following is information submitted by Councilmember Nephew that was not included in the changes in the manual for your consideration: Section 2. Agenda for Regular Meeting This section needs to discuss councilmember - submitted items and resident - requested item. 1 suggest that, as has been our practice, this section state that an item may be included on the agenda at the request of a councilmember. Deadlines for including the item on the agenda (noon Monday) and submitting the agenda report for the packet (Wednesday?) should be specified. It should also be stated that the City Manager may determine where the item should go (e.g., if it's an uncontroversial matter that may go in the Consent Agenda, or should be under New Business, or Appointments & Presentations, or what have you). Packet Page Number 62 of 180 For resident- requested agenda items, perhaps such items could be added to the agenda at the request of at least one councilmember. A more restrictive approach would be to say that an item submitted by one councilmember could be included in the agenda at the discretion of the city manager. If the manager declines to include it, the councilmember would have the option of bringing it forward as a Council Presentations item, and a majority of the council could vote to direct the city manager to place it on a future agenda. Section 14.D. Other Matters As we discussed last year, I believe we should place restrictions on newsletter articles for council members during an election season. This is similar to the limits that the United States Congress places on its members for the use of the franking privilege in the months prior to elections. Council members who are campaigning for reelection should not write in the newsletter between the start of the filing period and when the election takes place, to avoid the perception that they are using city resources for campaigning. When possible, council members and the mayor should be assigned months outside of the campaign season during the years when they may be running for reelection. A more restrictive approach that the council may consider is to not have any columns from the mayor and council members published during the election season, to prevent even an appearance of impropriety (in case one councilmember describing recent accomplishments of the city might be perceived as using city resources to promote a colleague running for reelection). Additionally, staff is suggesting that council consider a standardized method be established for ranking individuals that are interviewed for commissions, boards and similar appointments and this be included under Section 14 Council Administrative Policies - B. Internal Rules of Council — Procedural Rules. Consideration Direct staff to make changes to the Rules of Procedure for City Council and Council Meetings as decided upon by the Council. Packet Page Number 63 of 180 Revised 2009 City of Maplewood Rules of Procedure for City Council and Council Meetings Packet Page Number 64 of 180 Revised 2009 CITY OF MAPLEWOOD RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS TABLE OF CONTENTS Packet Page Number 65 of 180 PAGE Section1 Meetings ......................................................................... ..............................1 Section 2 Agenda for Regular Meetings and Council Manager Workshop .................3 Section 3 Limitation on Council Action ........................................ ..............................4 Section4 Minutes .......................................................................... ..............................4 Section 5 Duties of the Presiding Officer ...................................... ..............................5 Section6 Rules of Debate .............................................................. ..............................5 Section 7 Addressing the Council .................................................. ..............................6 Section 8 General Rules of Order .................................................. ..............................6 Section 9 Decorum and its Enforcement ....................................... ..............................6 Section 9 Rules of Civility for Our Community ............................ ..............................6 Section 10 Ordinances, Resolutions, Motions and Reports ............. ..............................7 Section 11 Conduct of City Employees at Council Meetings .......... ..............................8 Section12 Waiver ............................................................................ ..............................8 Section13 Adjournment .................................................................. ..............................8 Section 14 Council Administrative Policies ......................... ............................... 9&10 Packet Page Number 65 of 180 Section I MEETINGS A. Regular The City Council shall hold regular meetings on the second and fourth Mondays of each month at 640 7:00 p.m., provided that when the day fixed for any regular meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding Tuesday, not a holiday, unless authorized by the City Council. B. Special The Mayor or any two members of the Council by writing filed with the City Clerk may call a special meeting. A special meeting is a meeting that is held at a time or location different from that of a regular meeting. The city will post written notice of a special meeting on the principal bulletin board, located at the entrance of city hall. The notice will state the date, time, place and purpose of the meeting. The city manager, or his designee will notify each member of the city council of the special meeting by e -mail and or telephone at least one day before the scheduled meeting. In calculating the number of days for providing notice, the first day that the notice is given will not be counted and the last of the notice will be counted. If the last day is a Saturday, Sunday or a legal holiday, that day is omitted from the calculation and the following day is considered the last day, unless it happens to be a Saturday, Sunday or a legal holiday. Except for trivial matters, business transacted at a special meeting shall be limited to that mentioned in the call. Emergency meetings may be called at any time providing all members of the Council sign waivers of notice to such meeting and said waivers shall be filed with the City Clerk. Emergency Meetings — An "emergency meeting" is a special meeting to deal with a matter that requires immediate consideration of the city council. Posted or published notice of an emergency meeting is not required. However, the city must make a good faith effort to notify each news medium that has filed a written request for notice. Notice must be given by telephone or any other method to notify members of the city council. The notice must include the subject of the meetings. 1 Packet Page Number 66 of 180 C. Place All meetings shall be held in the Council Chambers of the Maplewood City Municipal Building unless there is a posted and/or published notice designating another location. D. Presiding Officers The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council members shall elect one of their members as temporary chairperson. E. Quorum Three members of the Council shall constitute a quorum at any meeting of the Council, but a smaller number may convene from time to time_ F. Order of Business At the hour appointed for meeting, the members shall be called to order by the Mayor or in his/her absence by the Acting Mayor. Upon the appearance of the quorum, the Council shall proceed to business which shall be conducted in the established order: 2 Packet Page Number 67 of 180 G. Curfew No additional agenda item will be discussed after 11:00 p.m. Meetings adjourned under this policy will be continued on the next Thursday at 5:00 p.m. The continued meeting will begin at the point on the agenda where the adjournment occurred. No new items will be added to the continued meeting agenda. A majority of the Council may extend the meeting beyond the 11:00 p.m. curfew. H. First Regular Meeting of the Year At the first regular Council meeting in January of each year, the Council shall (1) designate the official newspaper, (2) choose an Acting Mayor on a rotating basis from the membership of the Council who shall perform the duties of the Mayor during the disability or absence of the Mayor, and (3) make other annual appointments as required. 3 Packet Page Number 68 of 180 Section 2 AGENDA FOR REGULAR MEETING A. All matters to be submitted to the Council shall be filed no later than 12:00 noon on the Monday prior to the Monday Council meeting at which consideration is desired, and shall be delivered to the City Manager, or in his/her absence, the City Clerk. In unusual circumstances and when the matter does not require investigation, an item may be accepted after the deadline upon the approval of the City Manager. B. Except for trivial matters, no item or business shall be considered for action by the Council, which does not appear on the agenda for the meeting, except an item of urgent business, which requires immediate action and is so determined by a majority of the Council. The Council will hear all reasonable citizen petitions, requests and statements; however, such items which do not specifically appear on the agenda shall be deferred to a future meeting for more careful consideration and study if Council action, other than filing, is required or requested. The Mayor and each Council member shall be provided with a copy of the agenda, minutes of the previous meeting, any other reports and information pertinent to the agenda at least forty -eight (48) hours prior to each regular Council meeting unless authorized by the City Manager. No matter may be submitted for Council action by any administrative official, department head, or employee unless it has first been presented to the City Manager for inclusion on the agenda. AGENDA FOR COUNCIL MANAGER WORKSHOP A. All matters to be submitted for the Council Manager Workshop shall be filed no later that 12:00 noon on the Monday prior to the Workshop and shall be delivered to the City Manager, or in his /her absence, the City Clerk. Workshops are held at 5:00 p.m. prior to regularly scheduled Council meetings. The Council Manager Workshop is designed to look in -depth into upcoming issues, interviewing commission and board members, and meeting and discussing issues with other civic leaders. Council Manager Workshop is a regularly scheduled meeting. 4 Packet Page Number 69 of 180 Section 3 LIMITATION ON COUNCIL ACTION The Council shall only take action at regularly scheduled meetings, or special meetings, called pursuant to Section 1, unless all Council members are present at the time the action is taken. Regular meetings do not include meetings with public bodies in joint or cooperative sessions. All Council actions shall conform to the requirements of the open meeting law. Section 4 MINUTES A. The City Clerk or Acting City Clerk shall keep a record of all regular Council meetings. B. Unless a reading of the minutes of a Council meeting is requested by a member of the Council, such minutes may be approved without reading if each member has previously been provided a copy. C. The Council may, by motion carried by a majority vote, amend the minutes. Such amending motion shall become a part of the minutes of the subsequent meeting. Section 5 DUTIES OF THE PRESIDING OFFICER The Presiding Officer shall preserve strict order and decorum at all meetings of the Council. He/She shall state every question coming before the Council, announce the decision of the Council on all subjects, and decide all questions or order; subject however, to an appeal to the Council in which event a majority vote of the Council shall govern and conclusively determine such questions of order. He /She shall vote on all questions and on a roll call vote rotate the order in which votes are cast. 5 Packet Page Number 70 of 180 Section 6 RULES OF DEBATE A. The Mayor, or other Presiding Officer, may move, second and debate from the chair, subject only to such limitations of debate as are by the rules imposed on all members and shall not be deprived of any of the rights and privileges of a Council member by reason of his acting as the Presiding Officer. B. Every member desiring to speak shall address the chair, and upon recognition by the Presiding Officer shall confine himself/herself to the question under debate avoiding all personalities and indecorous language. C. A member, once recognized, shall not be interrupted when speaking unless it is to call him/her to order or to vote on a motion to close a debate, or as herein otherwise provided. If a member, while speaking, is ruled out of order, the member shall cease speaking until the question of order is determined and if in order, he /she shall be permitted to proceed. D. A motion to reconsider any action taken by the Council must be made at the meeting at which such action was taken or at the next regular meeting of the Council and must be made by a member of the Council who voted with the prevailing side. Provided such motion to reconsider is passed, then the parties entitled to notice on the original action shall be notified, and the reconsideration of the action shall be taken at the next regular meeting following passage of the motion to reconsider. E. A Council member may request, through the Presiding Officer, the privilege of having an abstract of his/her statement on any subject under consideration by the Council, or the reason for the member's dissent from or support of any action of the Council, entered in the minutes. Section 7 ADDRESSING THE COUNCIL Any person desiring to address the Council shall first secure the permission of the Presiding Officer. Each person addressing the Council shall give his/her name and address in an audible tone for the records, and unless further time is granted by the Presiding Officer, shall limit his address to five (5) minutes. All remarks should be addressed to the Council as a body and not to any member. No person shall be permitted to enter into any discussion, b Packet Page Number 71 of 180 either directly or through a member of the Council, without the permission of the Presiding Officer. No question shall be asked a Council member or any member of the Administrative Staff except through the Presiding Officer. Section 8 GENERAL RULES OF ORDER Robert's Rules of Order and Robert's Parliamentary Law shall be accepted as an authority on parliamentary practice on matters not specifically covered, and in case of a conflict these rules shall govern. The parliamentarian of the meetings is the City Attorney. The City Attorney shall be available to assist the Mayor and the council with matters of order. Section 9 DECORUM AND ITS ENFORCEMENT The Council members, while the Council is in session, must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein provided. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. 7 Packet Page Number 72 of 180 Section 10 ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS A. Ordinances, resolutions, and other matters or subjects requiring action by the Council shall be introduced and sponsored by a member of the Council, except that the City Manager or Attorney may present ordinances, resolutions and other matters or subjects to the Council. B. Every ordinance and resolution shall be presented in writing at a Council meeting; provided however, that the reading of an ordinance or resolution may be requested with a 4l5 vote. Upon the vote on ordinances, resolutions and motions, the ayes and nays shall be recorded. The vote shall be by roll call of all members of the Council as provided under DUTIES OF THE PRESIDING OFFICER in this resolution. A majority vote of all members of the Council shall be required for the passage of all ordinances, motions and resolutions except as otherwise provided by law and except that amendments to the comprehensive plan and zoning ordinance shall require at least four (4) votes in favor. C. Every ordinance, other than emergency ordinances, shall have two public readings as provided in Subsection (B) of this Section, and at least fourteen (14) days shall elapse between the first reading or waiver thereof and the second reading or waiver thereof. D. An emergency ordinance is an ordinance necessary for the immediate preservation of the public peace, health, morals, safety or welfare in which the emergency is defined and declared, passed by a roll call vote of at least four (4) members of the Council, as recorded by ayes and nays. No prosecution shall be based upon the provisions of any emergency ordinance until the same has been filed with the City Clerk and posted in a conspicuous place in the City, and twenty -four (24) hours after such filing and posting shall have elapsed or until the ordinance has been published, unless the person, persons, firms or corporations charged with violations thereof shall have had notice of the passage thereof prior to the act or omission complained of. E. In the case of lengthy ordinances, or ordinances which include charts or maps, if the city council determines that publication of the title and a summary of an ordinance would clearly inform the public of the intent and effect of the ordinance, the council may by a four - fifths vote of its members direct that only the title of the ordinance and a summary be published, conforming to State Statute, with notice that a printed copy of the ordinance Packet Page Number 73 of 180 is available for inspection by any person during regular office hours at the office of the city clerk. Section I1 CONDUCT OF CITY EMPLOYEES AT CITY COUNCIL MEETINGS A. The City Manager may take part in the discussions of the City Council and may recommend to the Council such measures as he/she may deem necessary for the welfare of the people and efficient administration of the affairs of the City. The City Manager shall have all the rights, powers and duties prescribed by Minnesota Statutes in regard thereof, however, it is recognized that the City Council is the policy- making body for the City and the City Manager shall confine his/her discussion at Council meetings to statements of fact, recommendations based on his knowledge and experience and explanations of the reasons for the same, and any matters pertaining to administration. B. No City employee, other than the City Manager or Attorney, shall enter into discussions of the City Council except to answer questions directed to such employee, or to present factual information. C. The above regulations of City employees shall not be construed to limit the appearance before the City Council of any City employee, when such appearance is made as a taxpayer or member of the public, for or against some particular issue under discussion by the Council when such employee has an interest in the outcome thereof. Section 12 WAIVER By majority vote of all Council members, these rules may be waived. Section 13 ADJOURNMENT A motion to adjourn shall always be in order and decided without debate. 9 Packet Page Number 74 of 180 Section 14 COUNCIL ADMINISTRATIVE POLICIES A. Administrative Staff reports or memorandums regarding any property, including City - owned property, should include the street address and a location map. All appointees to commissions, boards, etc., are to appear before the Council and are ratified by council vote. All material received at City Hall that will require City Council action shall be date stamped on the original. B. Internal Rules of Council Appearances When an applicant has requested a public hearing and does not attend the meeting, the item may be tabled until the applicant can appear. Procedural Rules When a Council member is absent from a meeting where a four - fifth's (415) vote is required, the item may be tabled until a full Council is present. When a Council member is going to be absent when an Agenda item that they are interested in is scheduled, they may ask for the item to be tabled until they return, but the request must be approved by the City Council. Items introduced during Council Presentations at a Council meeting can be handled in several ways, depending on the direction of the City Council: a. By a majority vote of the City Council, the item shall be placed on an agenda of a designated future meeting; or b. Directed by a consensus of the City Council, staff will research the item and submit a report to the City Manager for distribution to the City Council as soon as possible; or c. The City Manager may handle the item administratively without any further action by the Council. Packet Page Number 75 of 180 C. Land Use Matters When a substantive change is made to a previously approved development site plan, the change shall be submitted to Council. D. Other Matters A permit fee for an event sponsored by the City may be waived by the City Manager or his designee. The City, at the discretion of the City Manager, can allow the building to be closed early on the day before Christmas and the day before New Year's. Commercial and multiple - dwelling traffic should not be directed through single - dwelling neighborhoods, unless there is no reasonable alternative. The council chambers will be made available for non- partisan political meetings, non - political town hall meetings and candidate forums at no charge fora maximuni use of 4 hours during periods when not otherwise required for City business and when a building custodian is scheduled to be on the premises. The city newsletter article schedule will be divided such that each councilmember has two city newsletter issues to write in a year and the Mayor has four city newsletter issues to write for in a year. A councilmember may have the option to assign their scheduled newsletter article month to any other councilmember or to the Mayor if they so chose. Councilmembers may have one photo per councilmember along with contact information below the photo, name, telephone number and email address on the city website. 11 Packet Page Number 76 of 180 TO: James Antonen, City Manger FROM: Karen Guilfoile, City Clerk DATE: January 8, 2010 RE: Rules of Procedures for Public Hearings W Attached are the current Rules of Procedures for Public Hearings. Staff is requesting council consider and recommend any changes as a normal part of annual business. Packet Page Number 77 of 180 THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 78 of 180 I 4� tr Lr" Packet Page Number 17, 7E U E U C\A m 7E 4� tr Lr" Packet Page Number 17, 7E U E U C\A m bpi ' U U U U t cr Lq P5- 41 U U 4-4 4� tr Lr" Packet Page Number 17, 7E U E U C\A m Lin (ij tz 7� 7D U Ct U, 4-4 Ct VD VD vo U 4.4 U t4, t4� Q.) 'Rt Cn 4- 7� zz Z 3t 1z zz 4-1 1 . 41 7 U C) tfj 2 Ln 1 -6 Q.) 7:; U 4- ^ bfj O U �C -; E 4`4 C/ E 7� 7D U Ct U, 4-4 Ct VD VD vo U 4.4 U t4, t4� O O O 'Rt 'Rt tiJ 7� zz Z 3t 1z zz 4-1 2 Ln 1 -6 O O O Ij U U 7 :; Cr I,- Ct Q, Cz z � .— Cn U V, 4. — Ct Packet Page Number 80 of 180 'Rt 'Rt tiJ zz Z 3t 1z zz Ij U U 7 :; Cr I,- Ct Q, Cz z � .— Cn U V, 4. — Ct Packet Page Number 80 of 180 Agenda Item L7 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Dep. Public Works Director Steven Love, Assistant City Engineer SUBJECT: Hills & Dales Area Street Improvements, City Project 09 -15 Resolution Accepting Report, Authorizing Preparation of Plans and Specifications, and Calling for Public Hearing DATE: January 4, 2010 INTRODUCTION The feasibility study for the Hills & Dales Area Street Improvements, City Project 09 -15, is complete and available in the office of the city engineer. Copies will be distributed to council members prior to the meeting. The study includes information on the proposed improvements, proposed financing and probable assessments. An executive summary of the feasibility study is attached to this report. The city council will consider accepting the feasibility study, authorizing the preparation of plans and specifications, and ordering a public hearing. BACKGROUND It is important that the city maintain its infrastructure valued at over $160 million. This project is proposed to meet set goals of the council as identified in the adopted budget to attain a pavement condition index rating of 70 out of 100 for 75% of the 135 miles of local streets. Currently only 60% of the local streets are rated at 70 or higher, 15% shy of the set goal. But over the next 4 -5 years this goal is set to be accomplished assuming about 4 miles of street is reconstructed yearly. The city's street reconstruction program began in 1999 and many neighborhoods have seen investment through this program. Recently post construction surveys have been incorporated into these projects and residents have been very favorable to the neighborhood investment. The reconstruction program is also the best opportunity to treat polluted stormwater runoff before it reaches lakes and wetlands. The proposed 09 -15 project is composed of two areas as illustrated on the attached project location maps. Area #1 is generally bounded by State Trunk Highway No. 36 to the north, English Street to the east, the Gateway Trail to the south, and Keller Golf Course to the west. Area #2 is generally bounded by Holloway Avenue to the north, McKnight Road to the east, Larpenteur Avenue to the south, and Beebe Road to the west. The feasibility report for Area #1 was ordered at the August 10, 2009 city council meeting. Subsequently a letter was mailed to the residents of Area #1 on August 18, 2009 to provide information on the council's action and to inform them that preliminary engineering, such as soil borings and a topographic survey would begin within the neighborhood. On September 21, 2009 an information packet was sent to the residents containing a questionnaire, information about the questionnaire, information about the construction process, a driveway reconstruction program pamphlet with a copy of the driveway warranty, a rain garden pamphlet, a project location map, and a cover letter addressing the project and the information contained in the packet. Packet Page Number 81 of 180 Agenda Item L7 On September 14, 2009 the city council added Area #2 to the scope of the Hills & Dales Area project and ordered the preparation of the feasibility study for Area #2. Subsequently a letter was mailed to the residents of Area #2 on September 29, 2009 to provide information on the council's action and to inform them that preliminary engineering, such as soil borings and a topographic survey would begin within the neighborhood. Included with the notification letter sent on September 29, 2009 was an information packet similar in content to the packet mailed to Area #1. On October 13, 2009 a letter was mailed to residents to informing them workers would be in the area to perform wetland delineations. Informational neighborhood meetings were held both on Wednesday, October 14, 2009 and Thursday, October 15, 2009 from 5:00 -7:30 P.M., at the Maplewood Community Center. An additional informational neighborhood meeting was held on Wednesday, November 18, 2009 from 5:30 -7:30 P.M. at the Maplewood Community Center. Approximately 170 total residents attended the three informational neighborhood meetings. Items discussed at the these meetings included the public improvement process, the construction process, existing conditions within the project area, proposed improvements, proposed assessments, and an estimated project timeline. After the presentation residents were given the opportunity to ask questions, express concerns, and give input about the project. Staff made themselves available to residents to discuss the project one on -one with residents after the general question and answer period of the presentation. From discussion with the residents after the meeting the overall feeling was that the improvements are warranted, however there are some concerns over the proposed assessments. Response questionnaires mailed back to the city by residents along with a summary of written comments collected at the neighborhood meetings are attached to this report. On December 21, 2009 a design questionnaire was mailed to residents asking for input on some design options. These options included the narrowing of street widths to reduce impervious areas, the construction of sidewalks, and the use of traffic calming techniques at intersections. On December 22, 2009 staff presented the proposed preliminary project to the Environmental and Natural Resources Commission (ENRC) to inform them of the proposed 2010 street reconstruction project and to obtain input prior to the beginning of design. Members of the ENRC provided staff with valuable insight into general goals and items that they would like to see staff consider during the design of street construction projects. A summary of these notes are attached to this report. Staff is proposing to take into account the comments of the ENRC during the design phase and explore some creative alterative options in the form of bid alternatives. This would allow the staff and the city council to review alternative designs with proposed bid costs. Y l lyle `i Area #1 generally consists of Atlantic Street, Belmont Lane, Burke Avenue, Chambers Street, Cope Court, Day Road, Duluth Street, Duluth Place, Junction Avenue, Lark Road, Lealand Road, Ryan Avenue, Shryer Avenue, and Skillman Avenue. Area #2 generally consists of Howard Street and Ripley Avenue. Street and utility improvements for all of the above listed streets were planned for 2010 reflecting the council's previous adoption of the 2010 -2014 Capital Improvement Plan (CIP). Staff is proposing to add Atlantic Street north of Cope Court in Area #1 and Furness Street between Holloway Avenue and Ripley Avenue in Area #2 to the project. These two additional areas are in Packet Page Number 82 of 180 Agenda Item L7 need of repair and will allow for a complete neighborhood reconstruction design and would represent a cost savings over reconstructing them as stand alone projects. With the exception of Cope Court, 300 feet of Atlantic Street north of Cope Court and the north 300 feet of Furness Street, all of the streets in the proposed project area do not have concrete curb and gutter. New concrete curb and gutter would be installed along all of the project streets. The full roadway including any existing concrete curb and gutter, with the exception of the north 300 feet of Furness Street, throughout the neighborhood needs to be removed and replaced as part of the street reconstruction due to the poor soil conditions, lack of an adequate existing road cross - section, and low permeability of the sub base fill material as detailed in the feasibility report and the geotechnical engineering report. The existing pavement section and aggregate base under all of the neighborhood streets are proposed to be removed and replaced. Also a majority of areas have poor subgrade soils that will need to be removed and replaced with a granular material to allow proper subsurface drainage in order to prevent frost action. The neighborhood street widths range from 21 to 36 feet wide and are generally proposed to remain the same width, except staff is recommending a minimum street width of 24 feet. City staff is looking into the option of narrowing Cope Court in coordination with its residents from 36 feet to 32 feet. Possible benefits associated with narrowing Cope Court include a cost savings, reduction of impervious surface, and reduction of required storm water treatment area. The northern half of Area #1 is currently serviced by an existing storm sewer system. Staff is recommending expanding the existing storm sewer system to relieve drainage issues in the northern half of Area #1 along with reducing the amount of storm water runoff in the roadway area. The southern half of Area #1 has little to no storm sewer. A new system is proposed in this area to relieve drainage issues, reduce street ponding problems, and reduce the amount of storm water runoff in the roadway section. In Area #2, staff proposes expanding the existing storm sewer system south of Holloway Avenue down Howard Street to reduce the amount of storm water heading into the intersection of Holloway Avenue and Howard Street. Additional storm sewer is also proposed for Furness Street, Ripley Avenue, and Howard Street south of Ripley Avenue to improve the existing drainage system. Currently there are little to no water quality treatment features located in Area #1 or Area #2. Proposed treatment features such as filtration basins, underground infiltration cells, and private rainwater gardens will provide the means to capture and treat pollutants. Repairs will be made to the existing structures as needed and sumps will be added to structures just upstream from treatment basin areas and neighborhood wetlands. Staff has partnered closely with the Ramsey Washington Metro Watershed District (RWMWD) in meeting all applicable treatment requirements. Also, the watershed district administrator attended a neighborhood meeting and made a short presentation on water quality techniques and associated benefits. Repairs to the sanitary sewer system as identified through the televising of the mainline include 12 main repairs, lining of 3,500 linear feet of the sanitary main, and repair of sewer services. Also at this time, Saint Paul Regional Water Services (SPRWS) has identified approximately 3,900 linear feet of water main in need of replacement in project Area #1. SPRWS does not plan on any water main replacements within project Area #2. SPRWS does anticipate some minor modifications to the existing systems in Area #1 and Area #2 such as gate valve adjustment and repair. Packet Page Number 83 of 180 Agenda Item L7 The total project cost as identified through the feasibility process for Area #1 and Area #2 is $7,836,087. The project budget, for Area #1 and Area #2, detailed in the City's Capital Improvement Plan is $6,710,000. The project budget is significantly higher than the Capital Improvement Plan estimate due to the following reasons: The sub grade fill soils are generally poor with respect to drainage and infiltration properties. Currently the poor drainage characteristics of the sub grade soils traps water that penetrates the bituminous surface in the aggregate sub grade. This further accelerates the deterioration process due to frost action. Therefore, providing adequate surface and subsurface drainage is important to limit the potential frost action effects since the sub grade soils are considered "frost susceptible to highly frost susceptible ". The existing road cross - section will need to be fully removed and replaced with a new cross - section that includes a 2 foot sand sub cut (replaced with granular material) and installing drain tile to provide adequate subsurface drainage. This is essential to provide a more reliable road cross - section and results in a significant increase to the project budget. An extensive upgrade to the storm sewer system is required in Area #1 which increases the cost of the project budget. The addition of Atlantic Street north of Cope Court, approximately 300 feet, and Furness Street from Ripley Street to Holloway Avenue represents an increased cost to the project budget. Staff believes it is appropriate to add these areas to the adopted Capital Improvement Plan (CIP) as the streets are in need of repair and this will allow for a complete neighborhood design. The CIP estimate was based on the assumption that some of the streets would only require partial street reconstruction while the majority would require full reconstruction. Partial street reconstruction entails being able to reuse aggregate base, utilizing a portion of the existing curb and gutter, and performing only limited sub grade corrections. The CIP estimate also did not include the addition of 300 feet of Atlantic Street and the addition of Furness Street. These factors lead to the project estimate being higher than the CIP estimate. The following is a comparison in projection for the current feasibility and the adopted Capital Improvement Plan: ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE FEASIBILITY RECOMMENDATIONS 2010 -1014 CIP ESTIMATE (AREA #1 & AREA #2) G.O. IMPROVEMENT BONDS $3,164,283 $3,146,500 SANITARY SEWER FUND $428,064 $340,000 ENVIRONMENTAL UTILITY FUND $1,060,541 $871,000 SPECIAL ASSESSMENT $2,792,721 $2,013,000 ST. PAUL WATER $209,102 $146,600 W.A.C. FUND $101,376 $192,900 DRIVEWAY REPLACEMENT PROGRAM $80,000 $0 TOTAL FUNDING $7,836,087 $6,710,000 Due to the aggressive schedule and size of this project, it is necessary to authorize the preparation of plans and specifications. It is recommended that council approve the budget as shown above and authorize the city public works department to begin the preparation of plans and specifications. Packet Page Number 84 of 180 Agenda Item L7 It should be noted that G.O. Improvement Bond financing is the same as what was identified in the CIP. Therefore the general tax levy would see no increase compared to the original plan. A majority of the cost increase is covered in the form of special assessments which conforms to the new rates set for 2010. RECOMMENDATION It is recommended that the city council approve the attached resolution accepting the report, authorizing the preparation of plans and specifications, and calling for a public hearing for 7:00 p.m., Monday, January 25, 2010, for the Hills & Dales Area Street Improvements, City Project 09 -15. Attachments: 1. Resolution 2. Location Map 3. Executive Summary 4. Questionnaire Results 5. ENRC Meeting Notes Summary Packet Page Number 85 of 180 Agenda Item L7 Attachment 1 RESOLUTION ACCEPTING REPORT, AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS, AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolutions of the council adopted August 10, 2009 and September 14, 2009, a report has been prepared by the city engineering division with reference to the improvement of Hills & Dales Area Street Improvements, City Project 09 -15, and this report was received by the council on January 11, 2010, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA 1 . The council will consider the Hills & Dales Area Street Improvements, City Project 09 -15 in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $7,836,087. 2. The city engineer or designated staff engineer is the engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 3. The finance director is hereby authorized to make the financial transfers necessary for the preparation of plans and specifications. A proposed budget of $7,836,087 shall be established. The proposed financing plan is as follows: FUNDING SOURCE PROPOSED AMOUNT G.O. IMPROVEMENT BONDS $3,164,283 SANITARY SEWER FUND $428,064 ENVIRONMENTAL UTILITY FUND $1,060,541 SPECIAL ASSESSMENTS $2,792,721 ST. PAUL WATER $209,102 W.A.C. FUND $101,376 DRIVEWAY REPLACEMENT PROGRAM $80,000 TOTAL FUNDING $7,836,087 4. A public hearing shall be held on such proposed improvement on the 25 day of December, 2010 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Approved this 11 day of January 2010 Packet Page Number 86 of 180 ` - ' SEXTANT 1 Q AVE. L — — ----- GER-VAIS---,", . ..... .......... - -------- T TZ>- COPE 25 0 C o. ry ?�E 0 1111113111111wo GO 61 Agend Item L7 Attaiihment 2 AVE. MI•NIFN 01 LA JUNCTION < AVE. Timberf-- As Park BURKE ry : : B .............. F CIR ELDR� I ID LN. Cn F Cn NVE. BELMONT SKILL S K I LLMAN H ry C, Robinhood Q U Park U) TRAIL rn 0 Fl W FF1 1 28 �*, ��� k 14-1 Cn Park < a_ Cn FIR ST A A L ry ll Llik FE NTON AVE. W Cn U FT1 <1 cn UMM ER AV E. 0 Gloster co Park 1 F "5 A\ /r- W L PROPOSED STREET IMPROVEMENT NO SCALE Capital Improvement Project for 201 Hills & Dales Area Street Improvements City Project 09-15 Packet Page Number 87 of 1 P LARK L-4J 0 LJ- r) Cf) RD. LRD. � U :-) < 01 LA JUNCTION < AVE. Timberf-- As Park BURKE ry : : B .............. F CIR ELDR� I ID LN. Cn F Cn NVE. BELMONT SKILL S K I LLMAN H ry C, Robinhood Q U Park U) TRAIL rn 0 Fl W FF1 1 28 �*, ��� k 14-1 Cn Park < a_ Cn FIR ST A A L ry ll Llik FE NTON AVE. W Cn U FT1 <1 cn UMM ER AV E. 0 Gloster co Park 1 F "5 A\ /r- W L PROPOSED STREET IMPROVEMENT NO SCALE Capital Improvement Project for 201 Hills & Dales Area Street Improvements City Project 09-15 Packet Page Number 87 of 1 P Agenda Item L7 Attachment 2 Y COUNTY NORTH ST. PAUL 3 HOME AND GROUNDS LLO HOW AVE. HOLLOWAY ........ .. ......... J/ ---- J AVE GOODRICH GOLF Cl) COURSEq > 00 G D GOLF ICH 1. " - " 9 * � - 0 OURSE q� w -J > Goodrich 41 P > Pork Hillside ry (y : WV _J 0 C n Park >- L RIPLEY C�- RI PI y AV�_ - RIPLEY AVE. KINGSTON KINGSTON T H1\ WIND AVE. SOU E. PRICE AVE. I ul SO UTH ................. M ry M ST. PAU L LLJ ! ; d�)) LL' P-z �,,l / co :D —J HOYTSAVE. ry TEVLIN CT.r 0�� NEBRASKA - LLJ] C/') 0 0 ry LIJ V < 1�� AVE. r MON' CI Fy ryl TEVLIN CT.r 0�� NEBRASKA - LLJ] P� -J Nebraska 6 Park z " GTON Sterling Oaks ARC IN- P ark D-? 11 PROPOSED STREET IMPROVEMENT NO SCALE Capital Improvement Project for 201 Hills & Dales Area Street Improvements City Project 09-15 (AREA 2) Packet Page Number 88 of 18 0 < O \1e MCKNI HT LN U I F LARPENTEUR Agenda Item L7 FEASIBILITY REPORT Attachment 3 EXECUTIVE SUMMARY HILLS & DALES AREA STREET IMPROVEMENTS PROJECT 09 -15 AREA #1 ATLANTIC STREET, BELMONT LANE, BURKE AVENUE, CHAMBERS STREET, COPE COURT, DAY ROAD, DULUTH STREET, DULUTH PLACE, JUNCTION AVENUE, LARK ROAD, LELAND ROAD, RYAN AVENUE, SHRYER AVENUE, AND SKILLMAN AVENUE AREA #2 FURNESS STREET, HOWARD STREET, AND RIPLEY AVENUE Project Summary This feasibility report has been prepared for the Hills & Dales Area Street Improvements Project, City of Maplewood Project 09 -15. The above referenced streets for Area #1 total approximately 3.1 miles in length. Area #1 is generally bounded by State Trunk Highway No. 36 to the north, English Street to the east, the Gateway Trail to the south, and Keller Golf Course to the west. The above referenced streets for Area #2 total approximately 0.9 miles in length. Area #2 is generally bounded by Holloway Avenue to the north, McKnight Road to the east, Larpenteur Avenue to the south, and Beebe Road to the west. For the entire project the total approximate length of streets is 4.0 miles. The proposed improvements include the following: 1) The full reconstruction of Area #1 and Area #2 streets listed above. Full reconstruction of these streets will include removal and replacement of the existing aggregate base and bituminous. The street reconstruction will also include sub grade corrections consisting of replacing the sub grade fill material with a sand sub base, drain tile, and a geotextile fabric. 2) Concrete curb and gutter is proposed to be installed on all streets in Area #1 and Area #2. 3) Install additional storm sewer in the northern half of Area #1 to supplement the existing system and relieve drainage issues. 4) The southern half of Area #1 has little to no existing storm sewer. A new system is proposed in this area to relieve drainage issues and reduce ponding problems. 5) Limited storm sewer exists in Area #2. Additional storm sewer will be added to improve the existing drainage system. 6) Evaluate and conduct repairs to existing storm sewer in both Area #1 and Area #2. 7) Evaluate and implement storm water BMP's as required to meet Non- Degradation goals and RWMWD requirements. 8) Conduct repairs to the existing sanitary sewer system. Within Area #1 and Area #2 staff has identified 14 areas in need of sanitary sewer main line repair, approximately 3,500 linear feet of sanitary sewer main line in need of lining, and 1 outside drop manhole in need of repair. v Packet Page Number 89 of 180 Agenda Item L7 9) Conduct private sewer service televising, cleaning, and inspection as needed. EvafuNghment 3 televising data to determine which sanitary sewer services are to be repaired as part of the project. 10) At this time, Saint Paul Regional Water Services (SPRWS) has identified approximately 3,900 linear feet of watermain in need of replacement in project Area #1. SPRWS does not plan on any watermain replacements within project Area #2. SPRWS staff is still evaluating other water system repair /replacement needs such as gate valves, curb stops, hydrants, and other system components. 11 ) Add Atlantic Street north of Cope Court in Area #1 and Furness Street between Holloway Avenue and Ripley Avenue in Area #2 to the adopted Capital Improvement Plan (CIP). These two additional areas are in need of repair and will allow for a complete neighborhood reconstruction design. Project Cost The estimated costs for the proposed improvements are detailed below. These costs include a 10% construction cost contingency and a 28% allowance for indirect costs. ESTIMATED PROJECT COST SUMMARY FUNDING SOURCE PROPOSED IMPROVEMENTS AREA #1 AMOUNT AREA #2 AMOUNT TOTAL AMOUNT % OF TOTAL PROJECT STREET IMPROVEMENTS $4,420,033 $1,322,426 $5,742,459 73% DRAINAGE IMPROVEMENTS $982,623 $292,463 $1,275,086 16% SANITARY SEWER IMPROVMENTS $318,470 $109,594 $428,064 6% WATER SYSTEM IMPROVEMENTS $269,505 $40,973 $310,478 4% DRIVEWAY REPLACEMENT PROGRAM $60,000 $20,000 $80,000 1% TOTAL ESTIMATE OF PROJECT COSTS $6,050,631 $1,785,456 $7,836,087 100% ■ • • • - . • The improvements are proposed to be financed through a combination of special assessments to the benefiting properties, G.O. Improvement Bonds, W.A.C. funds, other City of Maplewood funds, and St. Paul Water. The following is a summary of the estimated financing for the proposed project. ESTIMATED PROJECT COST RECOVERY FUNDING SOURCE TOTAL AMOUNT % OF TOTAL PROJECT G.O. IMPROVEMENT BONDS $3,164,283 40% SANITARY SEWER FUND $428,064 5% ENVIRONMENTAL UTILITY FUND $1,060,541 14% STORM SEWER ASSESSMENTS $214,545 3% STREET ASSESSMENTS $2,578,176 33% ST. PAUL WATER $209,102 3% W.A.C. FUND $101,376 1% DRIVEWAY REPLACEMENT PROGRAM $80,000 1% TOTAL FUNDING $7,836,087 100% V1 Packet Page Number 90 of 180 Schedule Agenda Item L7 Attachment 3 The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study 1/11/2010 Authorize preparation of plans and specs 1/11/2010 Order public hearing 1/11/2010 Public hearing 0112512010 Approve plans and specs /authorize advertisement for bids 03/22/2010 Bid date 04/16/2010 Assessment hearing 04/26/2010 Accept bids /award contract 04/26/2010 Begin construction 05/04/2010 Assessments certified to Ramsey County 10/01/2010 Complete construction 1013112010 vil Packet Page Number 91 of 180 Agenda Item L7 Attachment 4 U O U N E S E O N `o, a E c m = a 0 S Packet Page Number 92 of 180 E' T =�E =o ma= - - o�Eor � m@) n mE m 3 h m 3 °m E c o 3'0 n E o�0 49 'S n0 E °c - =r oEa m S t E % �' ° 3 m o E" y o O "':" S �a -> g x wE �^� c E E9a c dJ EE 3�i o v ry E a m c 3 c u .3O CE oa g 3m E x E f 3 _ a E g E ; E a c `° °a _ 2 E f 0 .1 E E L a I Ec Y EAS m - m 8 m 3 =E w w 3 ,Ea E E E w o 3a E ' E E m- c m _ g d `� w n E w E o o z z °c 3o Qu o Em _ m m s z � o Z > z z > z > O z > z } z z z j z z > T z } j j } z y } } z i z} F v E z @ m U z E v ` U U u U G U U E E E U E U E .� U E .� E E U U .£ E U E .� E U E E c p m V m U W8� z z z z z z z z; z z z z > > z > z > z > z z z z z z z; M� It o `_$ g Z y Z Z Z Z Z z z z Z z z Z Z Z z z j z z Z Z z ' 0 Em «m Ea ma o a o� E ry N 3 z z z Z Z 1 z z z z Z Z z Z ' 0 Z Z Z Z z Z 3 m BE - E a ° m E dl 3 mo' E _� a mes Ei z z z z z z z z z > z > z z z z z z z z z x m�3x =fi -mE� _ w c X E E m$Em gEa� - z z z Z Z z y z y Z Z Z y z Z z z z z z z z E E E E E E E E E E E E - I f - - - - - - - - Packet Page Number 92 of 180 Agenda Item L7 Attachment 4 U O a` F v Yt S E v E O N `o, a E c N = Q S Packet Page Number 93 of 180 'E r ri - v a y ry N o f o m _ 3 3 0 E . 8 Tm E E d E x- v u a 3 oL OE U 3 Z z « ` a Z 3 B z Yc�m r �a v o E 3n � 3 �,� - E $m E '��' U Z FI $ o m C S - S �a Z > Y > z > z } Y } c z z a z i z z > r z z y o i y z > z z z z .� E .� E .£ .£ .� .� E E E E .� .£ E E E 'E '� E o U U v __ m m m m m m _ m _� m -'- m U UUU U U m m m m m m m m m z i i i z j z z z z Z z y j z z j y j j j z z zzz z y j z j j z z j z Z z E U 8 z z z z z z z z z z z z z z z a z z z z z z z z z z z z z z z z z z z m ew EO $ E am Ewam 3�� _ nzt 3 z z z z z z z z z z z z z z z z z z z z z z z �� z z z z z z E - - m o s sd rv= z z z z z z z z z z z z z z z z z z z z > z > z z z z z z > z Mo - El 10 d�a Ea °& s X80 o �� E° . �� 0 03£ �" 8E E` L - z 0 > z z z z z z j z z z j z z z zzz z j z z z z z z y j z z z z z e v NN N m m m m m U U U Packet Page Number 93 of 180 Agenda Item L7 Attachment 4 O S E Packet Page Number 94 of 180 E� E �u E t to T S 3 0 z 0 0 z z 2 0 L 2 c '5 6 % T E 8 L Z^ A 0 ' E I E Y F E Z I I Z I zl i 0 0 z z Z . 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E 0 z — 0 z z Z z z 1 2 zo r Z zo l I I I I 0 z z I I E T Z z j Z Z j z Z Z z z Z Z Z Z z Z Z Z Z ZO Z 8 2 2 2 E E 2 0 O di M. . . 0 mUm Z Z Z Z Z Z Z Z Z z Z z Z Z Z z Z Z z z Z . Z Z - Z 0 Z Z Z Z . Z 0 zzz > 1 Z 6 I Z' Z' zo Z' Z' zo Z' Z' Z' 10 zo zo Z' Z' Z' Z z Z Z Z' I Z Z z Z z Z z z �z z j z E c 0 z 0 0 zz Z Z Z Z z z Z Z Z Z Z Z Z Z Z Z Z Z Z Z z z 1 z z z z z Z Z Z Z Z E 1 0 0 z 0 z 'O Z z 0 1 z z 1 O Z 1 z 0 z 0 o z Z Z Z Z Z Z Z o z o z o z o o z z . Z o z o z . Z . Z . Z O o Z z . Z z o lz E E 0 1 M E Z o O z Z Z, zo Z Z Z Z Z Z Z Z Z ZO 1 0 z z I z 0 z I I Z. iz Z iz z Z z Z z 0 z 02 IT, z 0 W tt z 3 . z W W z W Packet Page Number 95 of 180 Agenda Item L7 Attachment 4 \) E . Packet Page Number 96 y 180 49 \ \ \ \\ } \ 0 - 0 8, E so \( W' 9 0 2 f,� E 2! z z z �05 z z 2 \ ° Z. z Z Z z Z 7 1. Z . 4 21 - 2 1 - Ol 2. ]\ \ \ - § § § § § E \ ® \ \ z Z . Z Z Z z 1 z . Z Z 0 zo z Z Z Z Z. 2 0 z z 0 z Z 0 Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z E E u z 12 ]) « ! z z z z z z z Z z z z Z f Z ƒ Z Z Z Z Z Z �` � \` ��� \� \ 1 .1z o l z z z :2 z z z z z z z z z z Z Z z z 2 E I E : } / 0 4 2 5 EO _ 8 . 1 5 > 1 - 0-6 '. 0- 0 � 2 Z i5 2 2 2 � §� / \ \ \ \ \ \ \ \ } \\ E E E E E E E E E - E Packet Page Number 96 y 180 Agenda Item L7 Attachment 5 ENRC MEETING NOTES SUMMARY 12 -21 -2009 • The Commission felt concrete curb and gutter makes street sweeping operations much more efficient and that this aspect of adding concrete curb and gutter to a neighborhood should be promoted to residents. • The Commission showed great support for narrowing roadways within the neighborhood to reduce impervious areas, which would also reduce the amount of maintenance (salt, sand, etc.) in the future. In particular they were interested in narrowing Cope Court. • The Commission felt that the City should do everything possible to install sidewalks within these neighborhoods to promote exercise as well as to separate pedestrian traffic from vehicular traffic. They also stated that the sidewalks are even more important in areas where streets would be narrowed. • The Commission felt that additional connections to the trails in the area should be investigated. • The Commission felt that the City should use this project as an opportunity to set standards for future projects in regards to water quality treatment and impervious surface reductions. Great interest was shown in utilizing pervious pavement in street areas and green areas (including trees) in the center of cul -de -sacs. • The Commission felt that we should utilize this opportunity to literally make Maplewood a greener City by installing more green areas, trees, and shrubs. • The Commission would like the City to do everything possible to protect existing trees during reconstruction projects and to investigate how the tree ordinance would affect a reconstruction project. Packet Page Number 97 of 180 THIS PAGE IS INTENTIONALLY LEFT BLAND Packet Page Number 98 of 180 AGENDA NO. M -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: January 11, 2010 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 618,175.36 Checks 4 80084 thru 4 80158 dated 12/08/09 thru 12/15/09 $ 119,563.47 Disbursements via debits to checking account dated 12/04/09 thru 12110109 $ 161,958.87 Checks 4 80159 thru 4 80202 dated 12/16/09 thru 12/22/2009 $ 292,716.37 Disbursements via debits to checking account dated 12/11/2009 thru 12/18/2009 $ 1,192,414.07 Total Accounts Payable PAYROLL $ 488,241.94 Payroll Checks and Direct Deposits dated 12111109 $ 2,229.75 Payroll Deduction check 4 1008315 thru 9 1008316 dated 12111109 $ 490,471.69 Total Payroll $ 1,682,885.76 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651- 249 -2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments P:IAPPROVAL OF cLAIMS\2009\AprC1ms 12 -11 -09 and 12- 18- 09.xlt Packet Page Number 99 of 180 Check Register City of Maplewood 1211112009 Check Date Vendor Description Amount 80084 12/0812009 00003 ESCROW REFUND ESCROW REL E VOTH 2968 EDWARD ST 4,200.00 80085 12/0812009 00003 ESCROW REFUND ESCROW REL D JUEN JR 1654 N 1,400.00 80086 1210912009 00891 MAMA MAMA MEETING JIM ANTONEN 25.00 80087 1211012009 02464 US BANK CHANGE FOR CARVER DANCE 12111 250.00 80088 12110/2009 04054 STEVEN REED D.J. FOR DANCE AT CARVER 12111 175.00 80089 12/1112009 02464 US BANK FUNDS FOR ATMS 8,000.00 80090 1211512009 01973 ERICKSON OIL PRODUCTS INC CAR WASHES - NOV 40.00 80091 12115/2009 00687 HUGO'S TREE CARE INC TREE REMOVAL & TRIMMING 705.38 80092 12/1512009 01337 RAMSEY COUNTY -PROP REC & REV 911 DISPATCH SERVICES - NOV 18,147.92 12/1512009 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT APRIL - NOV 4,730.88 1211512009 01337 RAMSEY COUNTY -PROP REC & REV FLEET SUPPORT APRIL - NOV 4,014.08 80093 1211512009 01546 SUBURBAN SPORTSWEAR SHIRTS FOR YOUTH PROGRAM 220.00 80094 1211512009 01798 YOCUM OIL CO. DIESEL FUEL - NOV 6,400.28 12115/2009 01798 YOCUM OIL CO. MICROBIKI LL-TREATM ENT DIESEL 239.90 80095 12115/2009 00504 1ST LINE /LEEWES VENTURES LLC MDSE FOR RESALE 177.75 80096 1211512009 04101 ANDERSON CONCRETE FORMING INC. REPAIR OF CEMENT SIDEWALDS, 7,876.00 12/1512009 04101 ANDERSON CONCRETE FORMING INC. REPAIR OF CEMENT SIDEWALDS, 560.00 80097 12/1512009 00111 ANIMAL CONTROL SERVICES PATROL FEES 1119 - 1216 2,066.00 80098 1211512009 04321 ANOKA COUNTY GOVERNMENT CTR NOTARY FEES 100.00 80099 1211512009 00135 ASSN OF TRNG OFFICERS OF MN REGISTRATION FEE 800.00 80100 1211512009 03820 BLACK CONSTRUCTION INC DOOR REPAIR STATION 7 & 4 6,415.00 80101 1211512009 00202 JOHN BOHL REIMB FOR BINOCULARS 11118 200.00 80102 1211512009 04380 WILLIAM BRADSHAW MAGIC PROG INSTRUCTOR 265.00 80103 12115/2009 00211 BRAUN INTERTEC CORP. PROD 09 -13 PROF SRVS THRU 11/27 6,287.75 80104 12/1512009 01986 DANIEL BUSACK REIMB FOR PDA 11125 279.99 80105 12/1512009 00240 G.S.C. CREDIT SERVICES APPLICANT BACKGROUND CHECKS 50.22 80106 1211512009 04383 JAKE CAPISTRANT REIMB FOR NAT'L REGISTRY EMT EXAM 70.00 80107 1211512009 04200 PETER DEGRANDE SOCCER CLINIC INSTRUCTION 246.00 80108 12/1512009 00412 DONALD SALVERDA & ASSOCIATES REGISTRATION FEE 600.00 80109 1211512009 00103 EARL F ANDERSON INC LINER FABRIC 214.18 80110 12115/2009 00471 VIRGINIA ERICKSON REIMB FOR IPOD 1219 250.00 80111 1211512009 04349 HALVORSON CONCRETE, INC. PROJ 08 -12 DRIVEWAY WORK 855.10 80112 12/1512009 00647 HARDWOOD CREEK LUMBER INC WOOD STAKE HUBS 56.00 80113 12/1512009 03597 MARY JO HOFMEISTER REIMB FOR MILEAGE 11110 - 12102 16.78 80114 1211512009 00702 ICMA ICMA MEMBERSHIP RENEWAL 1,102.00 80115 1211512009 04152 ISD 622 COMMUNITY EDUCATION VOLLEYBALL COURT RENTALS 114.00 12115/2009 04152 ISD 622 COMMUNITY EDUCATION VOLLEYBALL COURT RENTALS 110.00 80116 12/1512009 04095 BERNARD JUNGMANN REIMB FOR TUITION 1011 - 11130 562.50 80117 1211512009 00827 L M C I T WORKERS COMP 3RD INSTALLMENT 73,324.00 12115/2009 00827 L M C I T GENERAL LIAB INS 3RD INSTALLMENT 59,976.50 12/1512009 00827 L M C I T CLAIM DEDUCTIBLE #11070718 1,000.00 80118 12/1512009 00857 LEAGUE OF MINNESOTA CITIES REGISTRATION FEE - JIM LLANAS 40.00 1211512009 00857 LEAGUE OF MINNESOTA CITIES REGISTRATION FEE - WILL ROSSBACH 40.00 80119 1211512009 00857 LEAGUE OF MINNESOTA CITIES MEMBERSHIP DUES -WILL ROSSBACH 20.00 80120 1211512009 02617 ALESIA METRY REIMB FOR FUEL CN 09020650 28.04 80121 12115/2009 04193 MIDAMERICA AUCTIONS FORFEITED VEHICLE STORAGE - NOV 2,250.00 80122 12115/2009 01079 MN CHIEFS OF POLICE ASSN MEMBERSHIP DUES 295.00 1211512009 01079 MN CHIEFS OF POLICE ASSN MEMBERSHIP DUES 130.00 80123 12/1512009 02091 JOHN NAUGHTON REIMB FOR SAFETY BOOTS 1214 175.99 80124 12/1512009 04307 NORTH EAST SOCCER ASSOCIATION FALL SOCCER INSTRUCTORS 1,300.00 80125 1211512009 00001 ONE TIME VENDOR REIMB W SCHWEIGERT DRIVEWAY 1,870.51 80126 1211512009 00001 ONE TIME VENDOR REFUND A SCHELLACK TRAINING 120.00 80127 1211512009 00001 ONE TIME VENDOR REFUND N SUMMIT ACADEMY 59.70 Packet Page Number 100 of 180 80128 12115/2009 00001 ONE TIME VENDOR REIMB J MIERSCH- NATURE COSTUMES 40.65 80129 1211512009 00001 ONE TIME VENDOR REFUND MORTENSEN BCBS BENEFIT 40.00 80130 12/1512009 00001 ONE TIME VENDOR REFUND B DIXON UCARE BENEFIT 20.00 80131 12/1512009 00001 ONE TIME VENDOR REFUND L ROBINSON HP BENEFIT 20.00 80132 1211512009 00001 ONE TIME VENDOR REFUND Y LOR HP BENEFIT 20.00 80133 1211512009 04276 PARTNERS IN EDUCATION INC CLASS INSTRUCTOR'S FEE 336.00 80134 1211512009 01248 PARTY TIME LIQUOR ROOTBEER FOR DEPT PICNIC 113.53 80135 1211512009 01275 POLAR CHEV, GEO, MAZDA CHEVROLET TAHOE 27,575.40 80136 1211512009 04382 KEN POWERS REIMB NAT'L REGISTRY EMT EXAM 70.00 80137 12115/2009 00396 DEPT OF PUBLIC SAFETY REGISTRATION FEE 120.00 80138 12/1512009 01345 RAMSEY COUNTY RECORDING FEES FOR EASEMENTS 46.00 12/1512009 01345 RAMSEY COUNTY RECORDING FEES FOR EASEMENTS 46.00 80139 1211512009 01338 RAMSEY COUNTY -VITAL RECORDS REGISTER NOTARY COMMISSIONS 200.00 80140 1211512009 01359 REGAL AUTO WASH DETAIL XX CAR WASHES - NOV 90.00 80141 12/1512009 01340 REGIONS HOSPITAL MEDICAL SUPPLIES 402.44 80142 1211512009 04350 RIGHT -WAY CAULKING, INC. CAULKING OF THE EXTERIOR OF THE 17,400.00 80143 12115/2009 04219 DAVID ROBY GUITAR INSTRUCTION 431.60 80144 1211512009 01387 DR. JAMES ROSSINI ADMIN FEE FOR STRESS TEST - NOV 100.00 80145 12/1512009 04043 SCHWAN FOOD CO MDSE FOR RESALE 50.45 80146 12/1512009 01463 SISTER ROSALIND GEFRE MCC MASSAGES - OCT 1,490.00 80147 1211512009 01836 CITY OF ST PAUL CRIME LAB SERVICES - OCT 60.00 80148 1211512009 02981 STORK TWIN CITY TESTING CORP PROD 09 -15 ENGINEERING TESTING 8,335.00 12115/2009 02981 STORK TWIN CITY TESTING CORP PROD 09 -15 ENGINEERING TESTING 2,635.00 12/1512009 02981 STORK TWIN CITY TESTING CORP PROJ 08 -10 ENGINEERING TESTING 760.00 80149 1211512009 01538 STRETCHER'S POLICE PRACTICE & DUTY AMMUNITION 6,617.27 80150 12115/2009 01574 T.A. SCHIFSKY & SONS, INC PROJ 08 -20 CO RD D PARTPMT #3 217,530.81 12/1512009 01574 T.A. SCHIFSKY & SONS, INC PROJ 08 -12 CASTLE AVE PARTPMT #5 84,465.68 12/1512009 01574 T.A. SCHIFSKY & SONS, INC BUCKSHOT FOR LEGACY TOT LOT 4,570.45 1211512009 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 655.65 80151 1211512009 00150 TALLEN & BAERTSCHI SUBSCRIPTION TO MN POLICE BRIEFS 130.00 80152 1211512009 01615 THERMO -DYNE, INC. REPLACE THERMO /DYNE CONTROL 19,969.00 80153 12115/2009 04192 TRANS -MEDIC EMS BILLING - NOV 3,255.00 80154 12115/2009 02069 ULTIMATE DRAIN SERVICES INC PROD 09 -13 TELEVISING 515.00 80155 1211512009 01750 THE WATSON CO INC MDSE FOR RESALE 417.66 12/1512009 01750 THE WATSON CO INC MDSE FOR RESALE 259.26 12/1512009 01750 THE WATSON CO INC MDSE FOR RESALE -12.92 80156 1211512009 01753 WEATHER WATCH, INC. WINTER WEATHER SERVICE 475.00 80157 1211512009 01754 WEBER & TROSETH INC. FIRE EXTINGUISHER REPAIR & MAINT 37.48 80158 1211512009 04381 ZEUS AND COMPANY K9 FOOD FOR POLICE K9'S 435.50 75 Checks in this report. 618.175.36 Packet Page Number 101 of 180 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 12/04/09 12/07/09 Mon MN State Treasurer Drivers License /Deputy Registrar(city clrk) 17,332.48 12104/09 12/07/09 MN Dept of Natural Resources DNR electronic licenses 243.50 12104/09 12/07/09 MN Dept of Natural Resources DNR electronic licenses 26.00 12/04/09 12/07/09 ARC Administration DCRP & Flex plan payments 2,722.03 12107/09 12/08/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk) 15,631.25 12/07109 12/08/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk) 4,338.40 12/08109 12/09/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk) 12,927.00 12/09/09 12/10/09 Thurs MN State Treasurer Drivers License /Deputy Registrar(city clrk) 21,159.29 12/09/09 12/10/09 US Bank VISA One Card* Purchasing Card Items 35,348.11 12110/09 12/11/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk) 9,835.41 TOTAL *Detailed listing of VISA purchases is attached. 119,563.47 Packet Page Number 102 of 180 Check Register City of Maplewood 1211812009 Check Date Vendor Description Amount 80159 80160 80161 80162 80163 80164 80165 80166 80167 80168 80169 80170 80171 80172 80173 80174 80175 80176 80177 80178 80179 80180 80181 80182 80183 80184 80185 80186 80187 80188 80189 80190 80191 80192 80193 80194 80195 80196 80197 80198 80199 80200 1211612009 1212212009 12/22/2009 12122/2009 12122/2009 12/22/2009 12122/2009 1212212009 1212212009 12/22/2009 12122/2009 12122/2009 12/22/2009 12122/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 12/22/2009 00405 01190 01190 01190 01190 03964 03780 03780 01809 00058 00102 00116 00211 03486 02149 02149 00103 00103 00103 04371 04371 00003 00543 02135 02135 02995 02995 00762 00762 00827 00393 00839 04384 03756 02523 04060 00986 04316 00001 00001 01941 01289 01373 02001 01439 01455 01497 01836 01836 03503 01522 01538 01566 03598 DISTRICT COURT - RAMSEY COUNTY XCELENERGY XCELENERGY XCELENERGY XCELENERGY ACCESS COMMUNICATIONS INC ACCURATE RADAR SPECIALTIES ACCURATE RADAR SPECIALTIES AGGREGATE INDUSTRIES, INC. CRAIG AICHELE CAROLE ANDERSON APPEARANCE PLUS CAR WASH BRAUN INTERTEC CORP. BUBERL BLACK DIRT INC HEIDI CAREY HEIDI CAREY EARL F ANDERSON INC EARL F ANDERSON INC EARL F ANDERSON INC ELECTRO WATCHMAN INC. ELECTRO WATCHMAN INC. ESCROW REFUND GE CAPITAL GETHSEMANE LUTHERAN CHURCH GETHSEMANE LUTHERAN CHURCH INTEGRATED LOSS CONTROL INC INTEGRATED LOSS CONTROL INC JOHN E REID AND ASSOC INC JOHN E REID AND ASSOC INC LMCIT DEPT OF LABOR & INDUSTRY LAMETTI & SONS INC LEMETTRYS COLLISION DIANA LONGRIE MED COMPASS MES - MIDAM METROPOLITAN COUNCIL CITY OF MINNEAPOLIS RECEIVABLES ONE TIME VENDOR ONE TIME VENDOR PATRICK TROPHIES PRAIRIE RESTORATIONS INC AUDRA ROBBINS CITY OF ROSEVILLE SELA ROOFING AND REMODELING MICHAEL SHORTREED SPRINGSTED INC CITY OF ST PAUL CITY OF ST PAUL TIM STAFKI STATE OF MINNESOTA STREICHER'S RON SVENDSEN PAUL THEISEN REOPEN CASE - ALAN KANTRUD ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY ELECTRIC & GAS UTILITY FIRE SIRENS ALL MATERIALS & LABOR TO COMPLETE REPAIR OF SQUAD RADAR UNITS REPAIR OF SQUAD RADAR UNITS GRIT SAND FOR SALT /SAND REIMB FOR SAFETY BOOTS 12/16 REIMB FOR MILEAGE & MEAL 12/9 CAR WASHES - OCT & NOV PROJ 08 -20 PROF SRVS THRU 12/4 BLACK DIRT FOR LEGACY TOT LOT REIMB FOR MILEAGE & ADV 8110 - 12/4 REIMB FOR MILEAGE 8/12 - 9/4 WOODFIBER INSTALLATION OF WOOD FIBER SUPERVISOR ON SITE INSTALL LEASED FIRE RADIO -FIRE INSTALL LEASED FIRE RADIO -FIRE ESCROW REL R LEHS 2458 BROOKVIEW RICOH COPIER PARK LAND LEASE - NOV PARK LAND LEASE - DEC EMPLOYEE SAFETY ORIENTATION RIGHT -TO -KNOW TRAINING POLICE REGISTRATION FEE - BERGERON REGISTRATION FEE - FLOR CLAIM DEDUCTIBLE #11057409 MONTHLY SURTAX - NOV 7749123035 PROJ 08 -03 LIFT STAT #17 FINAL PMT PAINTING NEW MEDIC 8 REIMB FOR MILEAGE, INT,TRAVEL 2008 - SCBA MEDICAL EXAM SCBA REPAIRS MONTHLY SAC - NOVEMBER AUTO PAWN SYSTEM - SEPT REIMB S SETOURNEAU DRIVEWAY REFUND T BADGER AMB 07737 PLAQUES FOR SOFTBALL SITE MOW RESTORATION JOY PARK REIMB FOR MILEAGE 6/17 - 11/16 MONTHLY JOINT POWER SRVS - DEC REFUND PERMIT BL -09 -24831 REIMB FOR SHOES 12/5 BOND ISSUANCE STATEMENT FEES PROJ 07 -24 WATERMAIN WORK PROJ 09 -13 WATERMAIN WORK REIMB FOR MILEAGE 9/14 - 11/3 2008 CITATION BOOKS POLICE VEST REIMB FOR SHOES 12/5 REIMB FOR UNIFORMS 8/16 - 12/12 320.00 3,944.89 1,884.50 266.44 50.37 39,040.20 941.22 84.62 1,862.02 106.99 26.12 347.48 2.996.50 64.13 71.90 14.30 5,521.12 2,100.00 1,236.00 635.91 504.81 1,750.00 352.68 2,200.00 2,200.00 831.50 502.00 200.00 200.00 1,000.00 696.46 29,497.76 4,490.00 1,163.83 70.00 1.230.80 21,780.00 669.00 194.46 106.81 21.35 103.20 353.98 625.00 115.50 84.00 17,720.27 2,590.55 485.09 30.80 846.30 785.99 49.50 245.46 Packet Page Number 103 of 180 80201 12(2212009 01669 TWIN CITIES TRANSPORT & 80202 1212212009 02339 WALDOR PUMP & EQUIPMENT CO 44 Checks in this report. FORFEITED VEHICLE TOWING FEE -NOV 930.19 REPAIR SANITARY SEWER LIFT PUMP 5,816.87 161.958.87 Packet Page Number 104 of 180 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 12111/09 12114109 Mon MN State Treasurer Drivers License /Deputy Registrar(city clrk) 11,640.23 12111/09 12/14109 ICMA (Vantagepointe) Deferred Compensation 3,444.65 12111109 12/14/09 ING State Plan HRA Flex plan 24,548.70 12111/09 12/14/09 MN Dept of Natural Resources DNR electronic licenses 1,131.50 12/11/09 12/14/09 MN Dept of Natural Resources DNR electronic licenses 28.50 12/14/09 12/15/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk) 11,202.19 12/14/09 12/15/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk) 5,527.25 12/14/09 12/15/09 US Treasurer Federal Payroll Tax (FICA) 91,499.06 12/14/09 12/15/09 PERA PERA 83,519.10 12/14/09 12/15/09 MN Dept of Revenue Fuel Tax 300.81 12/15/09 12/16/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk) 8,947.78 12/15/09 12/16/09 Labor Unions Union Dues 1,930.00 12/15/09 12/16/09 MN State Treasurer State Payroll Tax 18,760.64 12/15/09 12/16/09 WI Dept of Revenue State Payroll Tax 1,345.10 12/15/09 12/16/09 Vanco Vanco services return amount 85.95 12/16/09 12/17/09 Thur MN State Treasurer Drivers License /Deputy Registrar(city clrk) 9,328.89 12/16/09 12/17/09 ARC Administration DCRP & Flex plan payments 1,676.70 12/17/09 12/18/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk) 8,708.32 12/17/09 12/18/09 MN Dept of Revenue Sales Tax 9,091.00 TOTAL *Detailed listing of VISA purchases is attached. 292,716.37 Packet Page Number 105 of 180 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 12/11/09 BRUNSBERG, STEVEN 100.60 12!11!09 BRUNSBERG, STEVEN 50.00 1211 1109 HJELLE, ERIK 416.42 12111109 JUENEMANN, KATHLEEN 416.42 12/11/09 NEPHEW, JOHN 416.42 12!11!09 ROSSBACH, WILLIAM 416.42 12/11109 STRAUTMANIS, MARIS 132.50 12111109 STRAUTMANIS, MARLS 180.00 12/11/09 AHL, R. CHARLES 5,121.44 12/11/09 ANTONEN, JAMES 5,800.00 121'11109 BURLINGAME, SARAH 1,772.42 12111/09 CHRISTENSON, SCOTT 1,861.38 12/11/09 FARR, LARRY 1,992.41 12/11/09 JAHN, DAVID 1,788.37 12111109 RAMEAUX, THERESE 2,942.50 12111109 FORMANEK, KAREN 1,712.56 12/11/09 MITTET, ROBERT 3,572.04 12/11/09 ANDERSON, CAROLE 1,888.53 12111109 DEBILZAN, JUDY 1,164.70 12111/09 JACKSON, MARY 2,042.95 12/11/09 KELSEY, CONNIE 2,585.08 12/11/09 LAYMAN, COLLEEN 2,743.10 12/11109 CAREY, HEIDI 2,423.75 12111109 GUILFOILE, KAREN 4,118.10 12/11/09 KROLL, LISA 1,750.86 12/11/09 NEPHEW, MICHELLE 1,363.75 121'11109 SCHMIDT, DEBORAH 2,395.37 12111/09 SPANGLER, EDNA 1,278.85 12/11/09 THOMFORDE, FAITH 720.00 12/11/09 CORTESI, LUANNE 959.87 12111109 JAGOE, CAROL 1,833.17 12111109 KELLY, LISA 1,20691 12/11/09 LARSON, MICHELLE 1,094.41 12/11/09 MECHELKE, SHERRIE 1,055.37 12111109 MOY, PAMELA 1,274.82 12111/09 OSTER, ANDREA 1,833.17 12/11/09 WEAVER, KRISTINE 2,118.95 12/11/09 ARZNrOLD, AJLA 1,024.00 12/11109 CORCORAN, THERESA 1,836.55 12111109 KVAM, DAVID 4,086.18 12/11/09 PALANK, MARY 1,833.17 12/11/09 POWELL, PHILIP 2,81815 121'11109 SVENDSEN, JOANNE 2,022.59 12111/09 THOMALLA, DAVID 4,839.74 12/11/09 YOUNG, TAMELA 1,836.55 Packet Page Number 106 of 180 12111/09 ABEL, CLINT 3,469.98 12/11/09 ALDRIDGE, MARK 2,856.17 12!41!09 BAKKE, LONN 3,091.47 12111109 BARTZ, PAUL 3,595.20 12111109 BELDE, STANLEY 2,907.47 12 /11 /09 BENJAMIN, MARKESE 2,335.53 12/11/09 BIERDEMAN, BRIAN 3,037.92 121'11109 BOHL, JOHN 4,141.66 12111/09 BUSACK, DANIEL 3,328.41 12/11/09 COFFEY, KEVIN 2,705.82 12/11/09 CROTTY, KERRY 3,405.59 12111109 DEMULLING, JOSEPH 2,631.91 12111109 DOBLAR, RICHARD 3,473.16 12 /11 /09 DUGAS, MICHAEL 3,783.92 12/11/09 FRITZE, DEREK 2,854.39 1211 1109 GABRIEL, ANTHONY 3,366.08 12111109 ITAWKINSON JR, TIMOTHY 2,388.05 12/11/09 HER, PHENG 2,093.98 12/11/09 HILBERT, STEVEN 3,920.65 12111109 JOHNSON, KEVIN 4,847.76 12111109 KALKA, THOMAS 1,668.68 12 /11 /09 KARIS, FLINT 3,513.43 12/11/09 KONG, TOMMY 3,084 27 121'11109 KREKELER, NICHOLAS 1,472.68 12111/09 KROLL, BRETT 2,954.12 12/11/09 LANGNER, TODD 2,693.52 12/11/09 LARSON, DANIEL 2,749.10 12111109 LU, JOHNNIE 3,264.33 12111109 MARINO, JASON 3,188.79 12 /11 /09 MARTIN, DANIEL 2,432.63 12/11/09 MARTIN, JERROLD 3,246.11 1211 1109 MCCARTY, GLEN 2,858.93 12111/09 METRY, ALESIA 3,825.12 12/11/09 NYE, MICHAEL 3,682.39 12/11/09 OLSON, JULIE 3,124.17 12/11109 RHUDE, MATTHEW 2,951.82 12111109 SHORTREED, MICHAEL 3,881.66 12/11/09 STEINER, JOSEPH 2,861.19 12/11/09 SYPNIEWSKI, WILLIAM 2,681.98 121'11109 SZCZEPANSKI, THOMAS 3,243.42 12111/09 TAUZELL, BRIAN 2,145.55 12/11/09 IRAN, JOSEPH 2,975.36 12/11/09 WENZEL, JAY 3,243.06 12111109 XIONG, KAO 2,772.07 12111109 BERGERON, JOSEPH 3,712.23 12/11/09 ERICKSON, VIRGINIA 3,007.62 12/11/09 FLOR, TIMOTHY 5,635.09 1211 1109 FRASER, JOHN 3,282.40 12111/09 LANGNER, SCOTT 2,896.00 12/11/09 REZNY, BRADLEY 2,622.41 12/11/09 THEISEN, PAUL 2,822.30 12/11109 THIENES, PAUL 3,647.27 12111109 BAUMAN, ANDREW 3,143.34 12/11/09 DAWSON, RICHARD 3,244.06 12/11/09 DOLLERSCHELL, ROBERT 293.39 Packet Page Number 107 of 180 12111/09 EVERSON, PAUL 3,780.65 12/11/09 FOSSUM, ANDREW 3,051.82 12!11109 HALWEG, JODI 3,024.07 12111109 JUNGMANI N, BERNARD 3,306.79 12111109 NOVAK, JEROME 1,187.54 12 /11 /09 OLSON, JAMES 3,318.66 12/11/09 PETERSON, ROBERT 3,388.60 121'11109 PLACE, ANDREA 3,106.37 12111/09 SEDLACEK, JEFFREY 3,571.84 12/11/09 STREET, MICHAEL 2,901.34 12/11/09 SVENDSEN, RONALD 3,321.98 12111109 GERVAIS -JR, CLARENCE 3,472.14 12111109 LUKIN, STEVEN 4,38797 12 /11 /09 ZWIEG, SUSAN 2,269.73 12/11/09 KNUTSON, LOIS 1,90295 12111109 NIVEN, AMY 1,371.42 12111/09 PRIEFER, WILLIAM 2,635.58 12/11/09 BRINK, TROY 2,180.55 12/11/09 BUCKLEY, BRENT 1,87495 12/11109 DEBILZAN, THOMAS 2,088.55 12111109 EDGE, DOUGLAS 2,074.86 12/11/09 JONES, DONALD 2,064.55 12/11/09 MEISSNER, BRENT 1,721.35 121'11109 MEYER, GERALD 2,147.39 12111/09 NAGEL, BRYAN 3,229.26 12/11/09 OSWALD, ERICK 2,412.49 12/11/09 RUNNING, ROBERT 2,22295 12111109 TEVLIN, TODD 2,072.55 12111109 BURLINGAME, NATHAN 1,84695 12/11/09 DUCHARME, JOHN 2,377.81 12/11/09 EATON, MEGAN 191.75 12111109 ENGSTROM, ANDREW 2,054.25 12111/09 JACOBSON, SCOTT 2,054.25 12/11/09 JAROSCH, JONATHAN 2,304.79 12/11/09 KREGER- JASON 1,748.23 12111109 KUMMER, STEVEN 2,606.47 12111109 LINDBLOM, RANDAL 2,235.25 12/11/09 LOVE, STEVEN 2,531.59 12/11/09 THOMPSON, MICHAEL 3,299.67 121'11109 ZIEMAN, SCOTT 112.20 12111/09 EDSON, DAVID 2,108.99 12/11/09 HINNENKAMP, GARY 2,108.98 12/11/09 MARUSKA, MARK 3,090.00 12111109 NAUGHTON, JOHN 2,064.55 12111109 NORDQUIST, RICHARD 2,066.86 12/11/09 SCHINDELDECKER, JAMES 2,069.17 12/11/09 BIESANZ, OAKLEY 1,394.83 12111109 DEAVER, CHARLES 739.08 12111/09 GERNES, CAROLE 15.25 12/11/09 HAYMAN, JANET 1,121.85 12/11/09 HUTCHINSON, ANN 2,29896 12/11109 SOUTTER, CHRISTINE 83.88 12111109 WACHAL, KAREN 791.89 12/11/09 FINWALL, SHANK 2,695.03 12/11/09 FRY, PATRICIA 1,898.06 Packet Page Number 108 of 180 12111/09 GAYNOR, VIRGINIA 2,969.70 12/11/09 HALL, KATHLEEN 162.00 12/41/09 KONEWKO, DUWAYNE 4,362.50 12111109 SINDT, ANDREA 1,977.35 12111109 THOMPSON, DEBRA 508.62 12 /11 /09 EKSTRAND, THOMAS 3,707.78 12/11/09 MARTIN, MICHAEL 2,458.95 121'11109 BRASH, JASON 1,941.35 12111/09 CARVER, NICHOLAS 3,118.02 12/11/09 FISHER, DAVID 3,687.08 12/11/09 SWAN, DAVID 2,61015 12111109 WELLENS, MOLLY 1,537.15 12111109 BERGER, STEPHANIE 150.31 12 /11 /09 WORK, BRANDON 265.50 12/11/09 JANASZAK, MEGHAN 636.69 1211 1109 KOHLMAN, JENNIFER 288.50 12111/09 ROBBINS, AUDRA 2,513.20 12/11/09 ROBBINS, CAMDEN 77.94 12/41/09 SHERRILL, CAITLIN 452.63 12/11109 STAPLES, PAULINE 3,309.18 12111109 TAUBMAN, DOUGLAS 3,208.66 12/11/09 TAYLOR, JAMES 2,170.42 12/11/09 ADAMS, DAVID 2,002.92 121'11109 GERMAIN, DAVID 2,073.79 12111/09 HAAG, MARK 2,180.55 12/11/09 SCHULTZ, SCOTT 2,695.30 12/11/09 ANZALDI, MANDY 1,633.51 12111109 BERGLUND. DANIEL 277.25 12111109 BRENEMAN, NEIL 1,882.84 12/11/09 COLLINS, ASHLEY 143.00 12/11/09 CRAWFORD - JR, RAYMOND 790.95 1211 1109 EVANS, CHRISTINE 1,182.98 12111/09 FABIO- SHANLEY, MICHAEL 158.80 12/11/09 GLASS, JEAN 2,041.87 12/41/09 HANSEN, LORI 2,692.83 12/11109 HER, CHONG 129.00 12111109 HER, PETER 306.08 12/11/09 HOFMEISTER, MARY 942.25 12/11/09 HOFMEISTER, TIMOTHY 365.75 121'11109 LAMB, JACQUELINE 216.00 12111/09 OLSON, SANDRA 84.00 12/11/09 PELOQUIN, PENNYE 639.66 12/11/09 PENN, CHRISTINE 2,033.63 12111109 SCHOENECKER. LEIGH 510.75 12111109 STARK, SUE 270.00 12/11/09 VANG, KAY 279.25 12/11/09 VUE, LOR PAO 41.25 1211 1109 AICHELE, MEGAN 28.50 12111/09 AMUNDSON, DANIKA 148.13 12/11/09 ANDERSON, MAXWELL 112.38 12/41/09 BAUDE, SARAH 39.50 12111109 BEITLER, JULIE 72.00 12111109 BENJAMIN, AAA 65.03 12/11/09 BIGGS, ANNETTE 51.60 12/11/09 BRENEMAN, SEAN 69.60 Packet Page Number 109 of 180 12111/09 BRUSOE, AMY 79.61 12/11/09 BRUSOE, CRISTINA 189.75 12!11!09 CAMPBELL, JESSICA 90.00 12111109 CLARK, PAMELA 75.00 12111109 DEMPSEY, BETH 134.75 12 /11 /09 DUNN, RYAN 1,068.74 12/11/09 ERICKSON- CLARK, CAROL 49.00 121'11109 GRUENHAGEN, LINDA 276.65 12111/09 HANSEN, HANNAH 64.13 12/11/09 HEINRICH, SHEILA 219.00 12/11/09 HOLMBERG, LADONNA 291.00 12111109 HORWATH, RONALD 2,513.20 12111109 JOYER, JENNA 108.28 12 /11 /09 KOGLER, RYAN 234.70 12/11/09 KOHLER, ROCHELLE 85.00 12111109 KRONHOLM, KATHRYN 732.96 12111/09 KURZHAL, ALISON 11.48 12/11/09 LAMEYER, ZACHARY 94.06 12/11/09 MANZELLA, TERESA 19.00 12/11109 MATHEWS, LEAH 272.60 12111109 MCCANN, NATALIE 104.00 12/11/09 MCCARTHY, ERICA 135.00 12/11/09 NADEAU, KELLY 98.38 121'11109 PROESCH, ANDY 563.50 12111/09 RENFORD, NATHAN 279.87 12/11/09 RHODY, DIANE 219.00 12/11/09 RICHTER, DANIEL 72.00 12111109 RICHTER, NANCY 1,286.20 12111109 RONNING, ISAIAH 163.69 12/11/09 SCHREIER, ROSEMARIE 108.50 12/11/09 SCHREINTER, MICHELLE 195.07 12111109 SCHUNEMAN, GREGORY 130.73 12111109 SJERVEN, BRENDA 119.00 12/11/09 SKUNES, KELLY 63.75 12/11/09 SMITH, ANN 118.20 12/11109 SMITLEY, SHARON 201.20 12111109 TUPY, ELIANA 85.00 12/11/09 TUPY, HEIDE 113.00 12/11/09 TUPY, MARCUS 278.60 121'11109 WARNER, CAROLYN 263.00 12111/09 WEDES, CAROL 98.00 12/11/09 WEEVER_ NAOMI 27.19 12/11/09 WOLFGRAM, TERESA 22.95 12111109 WOODMAN, ALICE 92.00 12111109 YOUNCE, BLAISE 43.50 12/11/09 ZALK, DAVID 39.88 12/11/09 BOSLEY, CAROL 317.50 12111109 GIERNET, ASHLEY 80.75 12111/09 LANGER, CHELSEA 180.63 12/11/09 LANGER, KAYLYN 102.00 12/11/09 SATTLER, MELINDA 122.00 12/11109 SAVAGE, KAREN 95.00 12111109 ZAGER, LINNEA 265.00 12/11/09 BEHAN, JAMES 1,931.77 12/11/09 BOWMAN, MATTHEW 374.80 Packet Page Number 110 of 180 Packet Page Number 111 of 180 12111/09 COLEMAN, PATRICK 159.50 12 /11 /09 CURRAN, JAMES 283.50 12!11!09 DOUGLASS, TOM 1,538.68 12111109 JOHNSON, JUSTIN 157.00 12111109 LONETTI, JAMES 490.00 12/11/09 MALONEY, SHAUNA 182.00 12/11/09 PRINS, KELLY 1,220 22 121'11109 REILLY, MICHAEL 1,861.35 12111/09 SCHOENECKER, KYLE 270.75 12/11/09 VALERIO, TARA 179.20 12/11/09 AIC IELE, CRAIG 2,119.79 12111109 PRIEM, STEVEN 2,322.16 12111109 WOEHRLE, MATTHEW 2,968.85 12/11/09 BERGO, CHAD 2,574.18 12/11/09 FOWLDS, MYCHAL 3,285.88 12111109 FRANZEN, NICHOLAS 2,242.10 79974 12101/09 PERKINS, MATTHEW 50.00 1008290 12/11/09 LONGRIE, DIANA 473.15 1008291 12/11/09 WELCHLIN, CABOT 2,908.01 1008292 12/11109 GEBHARD, MADELINE 515.00 1008293 12111109 RITCHIE, KALLY 123.50 1008294 12/11/09 SIMPSON, JOSEPH 26.81 1008295 12/11/09 BUESING, DYLAN 18.38 1008296 121'11109 FLUEGEL, LARISSA 181.76 1008297 12111/09 GIPPLE, TRISHA 72.50 1008298 12/11/09 LAMSON, KEVIN 22.05 1008299 12/11/09 MCCORMACK, MELISSA 84.53 1008300 12111109 MCLAURIN, CHRISTOPHER 239.88 1008301 12111109 NWANOKWALE, EMMA 7.75 1008302 12/11/09 NWANOKWALE, MORDY 170.00 1008303 12/11/09 ROSTRON, ROBERT 423.38 1008304 12111109 SCHMIDT, EMILY 131.20 1008305 12111/09 VIMR, CAYLA 72.50 1008306 12/11/09 WALKER, TYLER 98.38 1008307 12/11/09 DANIEL, BREANNA 277.26 1008308 12111109 DELACROIX, RYAN 362.50 1008309 12111109 HER, MARNA 72.00 1008310 12/11/09 HITE, ANDREA 108.00 1008311 12/11/09 PENN, CAYLA 99.00 1008312 121'11109 LAROUCHE, ANDRE 78.00 1008313 12111/09 SCHULZE, KEVIN 428.00 1008314 12/11/09 STEFFEN, MICHAEL 174.00 488,241.94 Packet Page Number 111 of 180 AGENDA NO. M -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: January 11, 2010 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 370,481.85 Checks 4 80203 thru 4 80264 dated 12/21/09 thru 12/29/09 $ 44,560.70 Disbursements via debits to checking account dated 12/18/09 thru 12123109 $ 349,194.20 Disbursements via debits to checking account dated 12/24/09 thru 12131109 $ 764,236.75 PAYROLL $ 500,018.52 $ 2,229.75 $ 502,248.27 Total Accounts Payable Payroll Checks and Direct Deposits dated 12124109 Payroll Deduction check 4 1008373 thru 4 1008374 dated 12124109 Total Payroll $ 1,266,485.02 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651- 249 -2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments P:IAPPROVAL OF GLAIMS\2009\AprC1ms 12 -25 -09 and 1- 01- 2010.xlt Packet Page Number 112 of 180 Check Register City of Maplewood 12/22/2009 Check Date Vendor Description Amount 80203 12/21/2009 04081 MICHAEL W. THOMPSON REIMB FOR TUITION & BOOK 911 - 12121 6,478.51 80204 12122/2009 03738 BETHEL & ASSOCIATES, PA RETAINER FOR LEAGL SRVS - JAN 6,375.00 80205 12/22/2009 02464 US BANK FUNDS FOR ATMS 8,000.00 80206 12/29/2009 04206 H.R. KANTRUD PROSECUTION & LEGAL SRVS - JAN 16,500.00 80207 12/29/2009 01546 SUBURBAN SPORTSWEAR WARMING HOUSE STAFF UNIFORMS 456.00 12129/2009 01546 SUBURBAN SPORTSWEAR UNIFORMS FOR PERSONAL TRAINERS 316.50 80208 12/29/2009 01190 XCEL ENERGY ELECTRIC & GAS UTILITY 6,882.56 12/29/2009 01190 XCEL ENERGY METERED SPEED SIGN 11.55 80209 12/29/2009 01798 YOCUM OIL CO. UL GAS - DEC 10,872.95 12129/2009 01798 YOCUM OIL CO. DIESEL - DEC 6,401.13 80210 12/29/2009 00504 1ST LINE /LEEWES VENTURES LLC MDSE FOR RESALE 154.75 80211 12/29/2009 03315 LONN BAKKE REIMB FOR PDA 12/16 208.89 80212 12/29/2009 03744 ANTHONY BARILLA, JR REFEREE 2ND HALF VOLLEYBALL 432.00 80213 12129/2009 01865 DON BOWMAN REFEREE 2ND HALF VOLLEYBALL 387.00 80214 12/29/2009 00223 BRODIN STUDIOS, INC. RETIREMENT PLAQUE (PALMA) 280.00 80215 12/29/2009 02585 CENTRAL INTERNAL MEDICINE STRESS TEST - DEC 170.00 80216 12/29/2009 01871 KENNETH COOPER REFEREE 2ND HALF VOLLEYBALL 288.00 80217 12129/2009 04200 PETER DEGRANDE SOCCER CLINIC INSTRUCTOR 444.00 80218 12/29/2009 00412 DONALD SALVERDA & ASSOCIATES ADV EFFECTIVE MGMT PROG BOOKS 116.27 12/29/2009 00412 DONALD SALVERDA & ASSOCIATES ADV EFFECTIVE MGMT PROG BOOKS 81.05 80219 12/29/2009 04137 THE EDGE MARTIAL ARTS KARATE INSTRUCTION - DEC 565.00 12129/2009 04137 THE EDGE MARTIAL ARTS KARATE INSTRUCTION - NOV 543.60 12/29/2009 04137 THE EDGE MARTIAL ARTS KARATE INSTRUCTION - OCT 324.00 80220 12/29/2009 01906 DAVE EDSON SAFETY BOOTS 12/18 29.50 80221 12/29/2009 00464 EMERGENCY AUTOMOTIVE TECH, INC REPAIR TO LIGHT BOX 90.00 80222 12129/2009 04314 EMMONS & OLIVIER RESOURCES INC PROF SRVS NOV FOR MLCCS 612.00 80223 12/29/2009 03404 JEFFREY ENGELEN ESCROW RELEASE 2357 CASE 513.08 80224 12/29/2009 03982 JOSIE GEIGER REFEREE 2ND HALF VOLLEYBALL 144.00 80225 12/29/2009 01867 PERRY HANSON REFEREE 2ND HALF VOLLEYBALL 360.00 80226 12129/2009 00668 STEVEN HIEBERT CONDUCTING BACKGROUND 147.19 80227 12/29/2009 03538 PATRICK JAMES HUBBARD REFEREE 2ND HALF VOLLEYBALL 648.00 80228 12/29/2009 04306 INSTANT WHIP - MINNEAPOLIS, INC. MDSE FOR RESALE 569.92 12/29/2009 04306 INSTANT WHIP - MINNEAPOLIS, INC. MDSE FOR RESALE 43.05 80229 12129/2009 04385 JONATHON JONES REIMB FOR NAT'L REGISTRY EMT 11129 70.00 80230 12/29/2009 03808 ALAN H. KANTRUD FILING FEE 100.00 80231 12/29/2009 04386 JOSEPH KERSHA REIMB FOR EMT NAT'L REGISTRY 11130 70.00 80232 12/29/2009 04098 NICHOLAS KREKELER REIMB FOR KEYS FOR SQUAD 15.17 80233 12129/2009 01043 M E H A REGISTRATION FEE 40.00 80234 12/29/2009 00968 JAMES MEEHAN RETIRED OFFICER COURT 120.00 80235 12/29/2009 00985 METROPOLITAN COUNCIL WASTEWATER -JAN 214,216.69 80236 12/29/2009 02617 ALESIA METRY REIMB FOR MEALS 1217 -12110 45.18 80237 12129/2009 04318 MILLER EXCAVATING, INC. PROD 08 -10 CARSGROVE PARTPMT #5 35,458.00 80238 12/29/2009 04012 MIKE MILLER REFEREE 2ND HALF VOLLEYBALL 72.00 80239 12/29/2009 03270 MICHAEL A. MILLER /ISN YOUTH BASKETBALL OFFICIALS - DEC 1,062.00 80240 12/29/2009 04042 MN LAND TRUST STEWARDSHIP FEE - CONSERVATION 15,000.00 12129/2009 04042 MN LAND TRUST PREP SRVS FOR CONSERVATION 6,000.00 80241 12/29/2009 01168 RICK NORDQUIST REIMB FOR SAFETY BOOTS 12117 145.35 80242 12/29/2009 01175 CITY OF NORTH ST PAUL MONTHLY UTILITIES 2,551.46 80243 12/29/2009 00001 ONE TIME VENDOR REFUND K FARR MEDICAIMEMBERSHIP 263.89 80244 12129/2009 00001 ONE TIME VENDOR REFUND MID -CITY MECH PLBG PERMIT 117.40 12/29/2009 00001 ONE TIME VENDOR REFUND MID -CITY MECH PLBG PERMIT 117.40 80245 12/29/2009 01863 ROGER PACKER REFEREE 2ND HALF VOLLEYBALL 288.00 80246 12/29/2009 01254 PEPSI -COLA COMPANY MDSE FOR RESALE 462.85 Packet Page Number 113 of 180 80247 1212912009 04184 MICHELLE PRONSATI EQUIP FOR CONTRACT PROG 196.00 1212912009 04184 MICHELLE PRONSATI ZUMBA INSTRUCTOR NOV /DEC 172.00 80248 1212912009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 150.66 1212912009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 61.67 80249 1212912009 04338 KRISTEN ROLFZEN KARATECORE INSTRUCTOR 90.72 80250 1212912009 01387 DR. JAMES ROSSINI ADMIN FEE FOR STRESS TEST - DEC 100.00 80251 1212912009 02663 CARL SAARION REFEREE 2ND HALF VOLLEYBALL 120.00 80252 1212912009 03879 SANSIO EMS RUNSHEETS & SUBSCRIPTION - 616.76 80253 1212912009 04043 SCHWAN FOOD CO MDSE FOR RESALE 40.56 1212912009 04043 SCHWAN FOOD CO MDSE FOR RESALE 40.56 80254 1212912009 01488 CHRISTINE SOUTTER REIMB FOR MILEAGE 2/28 - 1119 306.06 80255 12/2912009 01836 CITY OF ST PAUL PROD 06 -16 WATERMAIN WORK 13,751.04 12/29/2009 01836 CITY OF ST PAUL RADIO SHOP SERVICES - NOV 210.88 12/29/2009 01836 CITY OF ST PAUL CRIME LAB SERVICES - NOV 160.00 80256 12/29/2009 01915 NANCY STEFFEN REFEREE 2ND HALF VOLLEYBALL 336.00 80257 12/29/2009 04359 PATTY STEWART REFEREE 2ND HALF VOLLEYBALL 288.00 80258 12/29/2009 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 470.68 80259 12/29/2009 04228 TOP TEMPORARY ENR & PARKS MINUTES 810.00 80260 12/29/2009 03985 KAREN WACHAL REIMB FOR MILEAGE 5/22 - 12/09 117.81 80261 12/29/2009 01750 THE WATSON CO INC MDSE FOR RESALE 182.27 80262 12/29/2009 01872 MARK WEBER REFEREE 2ND HALF VOLLEYBALL 144.00 80263 12/29/2009 03192 WEIS BUILDERS INC ESCROW RELEASE 1996 CO RD D 1,313.29 80264 12/29/2009 04348 WENGER STAGE DECK SURFACE 5,142.00 370 481.85 62 Checks in this report. Packet Page Number 114 of 180 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 12118/09 12121109 Mon MN State Treasurer Drivers License /Deputy Registrar(city clrk) 6,882.80 12118/09 12/21109 MN Dept of Natural Resources DNR electronic licenses 2,154.50 12121109 12/22/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk) 14,467.15 12121/09 12/22/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk) 2,617.75 12/22/09 12/23/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk) 9,725.16 12/23/09 12/24/09 Thurs MN State Treasurer Drivers License /Deputy Registrar(city clrk) 8,713.34 TOTAL *Detailed listing of VISA purchases is attached. 44,0bU. (U Packet Page Number 115 of 180 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 12124109 12/28/09 Mon US Bank VISA One Card* Purchasing Card Items 65,360.80 12124/09 12/28/09 ICMA (Vantagepointe) Deferred Compensation 3,444.65 12124/09 12/28/09 MidAmerica - ING HRA Flex plan 24,409.70 12/28/09 12/29/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk) 8,457.99 12128/09 12/29/09 PERA PERA 84,126.90 12/28109 12/29/09 US Treasurer Federal Payroll Tax (FICA) 95,647.31 12/28109 12/29/09 MN Dept of Natural Resources DNR electronic licenses 1,957.50 12/29/09 12/30/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk) 15,705.37 12/29/09 12/30/09 WI Dept of Revenue State Payroll Tax 19,488.99 12129/09 12/30/09 MN State Treasurer State Payroll Tax 1,321.56 12129/09 12/30/09 Labor Unions Union Dues 3,801.96 12129109 12/30/09 ARC Administration HRA Flex plan 900.00 12/30109 12/31/09 Thu MN State Treasurer Drivers License /Deputy Registrar(city clrk) 16,924.25 12/30109 12/31/09 ARC Administration DCRP & Flex plan payments 7,647.22 Iti1iel, *Detailed listing of VISA purchases is attached. 349,194.10 Packet Page Number 116 of 180 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 12/24/09 HJELLE, ERIK 416.42 12/24/09 JUENEMANN, KATHLEEN 416.42 12!24109 NEPHEW, JOHN 416.42 12124109 ROSSBACH, WILLIAM 416.42 12124/09 STRAUTMANIS, MARIS 245.00 12124/09 AHL. R. CHARLES 4.821.44 12124/09 ANTONEN, JAMES 5,300.00 12/24/09 BURLINGAME, SARAH 1,772.42 12/24/09 CHRISTENSON, SCOTT 1,932.39 12/24/09 FARR, LARRY 1668.95 12/24/09 JAHN, DAVID 1,788.37 12/24 /09 RAMEAUX, THERESE 3,371.06 12/24/09 FORMANEK, KAREN 1,788.16 12/24/09 MITTET, ROBERT 3.572.04 12/24/09 ANDERSON, CAROLE 2,237.35 12/24/09 DEBILZAN, JUDY 1,298.99 12/24/09 JACKSON, MARY 2.152 28 12/24/09 KELSEY, CONNIE 1494.26 12/24/09 LAYMAN, COLLEEN 2,74310 12124/09 CAREY, HEIDI 1423.75 12/24/09 GUILFOILE, KAREN 3,918.10 12/24/09 KROLL, LISA 1,714.65 12/24/09 NEPHEW, MICHELLE 1.363.75 12/24/09 SCHMIDT, DEBORAH 2,395.37 12/24/09 SPANGLER, EDNA 996.33 12/24/09 CORTESI, LUANNE 1,084.89 12/24/09 JAGOE, CAROL 2,009.85 12/24/09 KELLY, LISA 1.098.29 12/24/09 LARSON, MICHELLE 1,031.96 12/24/09 MECHELKE, SHERRIE 1.198.62 12/24/09 MOY, PAMELA 1,146.57 12/24/09 OSTER, ANDREA 1,850.99 12/24/09 WEAVER, KRISTINE 2,139.94 12/24/09 ARNOLD, AJLA 1,280.00 12/24/09 CORCORAN, THERESA 1,82855 12/24/09 KVAM, DAVID 4,086.18 12/24/09 PALANK, MARY" 1,833.17 12/24/09 POWELL, PHILIP 2.818.15 12124/09 SVENDSEN, JOANNE 1022.59 12/24/09 THOMALLA, DAVID 4,839.74 12/24/09 YOUNG, TAMELA 1,828.55 12/24/09 ABEL, CLINT 1989.13 12/24/09 ALDRIDGE, MARK 3,010.07 12/24/09 BAKKE, LONN 2,856.17 Packet Page Number 117 of 180 12!24109 BARTZ, PAUL, 3,33791 12124109 BELDE, STANLEY 3.163.97 12124/09 BENJAMIN, MARKESE 2,463.65 12124/09 BIERDEMAN, BRIAN 3,333.12 12/24/09 BOHL, JOHN 3,420.83 12/24/09 BUSACK, DANIEL 3,42895 12124/09 COFFEY, KEVIN 2.693.52 12124/09 CROTTY. KERRY 3,405.59 12/24/09 DEMULLING, JOSEPH 2,400.45 12/24/09 DOBLAR, RICHARD 3,47316 12124/09 DUGAS, MICHAEL 4,649.01 12/24/09 FRITZE, DEREK 2.505.49 12/24/09 GABRIEL, ANTHONY 3,628.32 12/24/09 HAWKINSON JR, TIMOTHY 2,441.43 12124/09 HER, PHENG 2.207.88 12124/09 HILBERT, STEVEN 3,882.17 12/24109 JOHNSON, KEVIN 4,34051 12/24/09 KALKA, THOMAS 1,668.68 12124/09 KAKIS, FLINT 4,127.53 12124/09 KONG, TOMMY 2.912.41 12/24/09 KREKELER, NICHOLAS L459.09 12/24/09 KROLL, BRETT 2,774.23 12124/09 LANGNER, TODD 2,693.52 12124/09 LARSON, DANIEL 1749.10 12/24/09 LU, JOHNNIE 2,81191 12/24/09 MARINO, JASON 3,276.73 12124/09 MARTIN, DANIEL 1122.45 12124/09 MARTIN, JERROLD 2,993.89 12/24/09 MCCARTY, GLEN 2.949.03 12/24109 METRY, ALESIA 2,69352 12/24/09 NYE, MICHAEL 3.295.74 12124/09 OLSON, JULIE 3,178.27 12/24/09 RHUDE, MATTHEW 3,025.62 12/24/09 SHORTREED, MICHAEL 3,881.66 12124/09 STEINER, JOSEPH 3,098.49 12124/09 SYPNIEWSKI. WILLIAM 2.681.98 12/24/09 SZCZEPANSKI, THOMAS 1934.13 12/24/09 TAUZELL, BRIAN 2,090.07 12124/09 IRAN, JOSEPH 2,975.36 12124/09 WENZEL, JAY 2,811.91 12/24/09 XIONG, KAO 2,726.02 12/24/09 BERGERON, JOSEPH 3,596.49 12124/09 ERICKSON, VIRGINIA 3,007.62 12/24/09 FLOR, TIMOTHY 4,225.15 12/24/09 FRASER, JOHN 3,128.29 12/24/09 LANGNER, SCOTT 2,896.00 12124/09 REZNY, BRADLEY 2.289.65 12124/09 THEISEN, PAUL 4,019.45 12/24109 THIENES, PAUL 3,901.22 12/24/09 BAUMAN, ANDREW 2,423.09 12124/09 DATNVSON, RICHARD 2,640.34 12124/09 DOLLERSCHELL, ROBERT 293.39 12/24/09 EVERSON. PAUL 3.762.45 Packet Page Number 118 of 180 12/24/09 FOSSUM, ANDREW 2.487.31 12124109 HALWEG, JODI 1632.94 12/24109 JUNGMANN, BERNARD 3,306.79 12!24109 NOVAK, JEROME 2,598.42 12!24109 OLSON, JAMES 2,73390 12124/09 PETERSON. ROBERT 2.724.82 12124/09 PLACE. ANDREA 1,203.76 12/24109 SEDLACEK, JEFFREY 2,600.35 12/24109 STREFF, MICHAEL 3,012.67 12124/09 SVENDSEN, RONALD 2,963.18 12124/09 GERVAIS -JR, CLARENCE 3.472.14 12/24109 LUKIN, STEVEN 4,387.97 12/24%09 ZWIEG, SUSAN 2,17015 12124 /09 KNUTSON, LOIS 2,216.29 12124 /09 NIVEN, AMY 1.371.42 12/24/09 PRIEFER, WILLIAM 4,19457 12/24109 BRINK, TROY 2,571.27 12124/09 BUCKLEY, BRENT 1084.12 12124/09 DEBILZAN, THOMAS 2,311.06 12/24/09 EDGE, DOUGLAS 2.264.60 12/24109 JONES, DONALD 2,254.29 12/24/09 MEISSNER. BRENT 1.887.72 12124/09 MEYER, GERALD 2362.49 12/24/09 NAGEL, BRYAN 3,229.26 12/24109 OSWALD, ERICK 1532.41 12124/09 RUNNING, ROBERT 4,089.04 12124/09 TEVLIN, TODD 2,293.21 12/24109 BURLINGAME, NATHAN 1,849.88 12/24/09 DUCHARME, JOHN 2,636.37 12124/09 EATON, MEGAN 253.50 12124/09 ENGSTROM, ANDREW 2.277.36 12/24%09 JACOBSON, SCOTT 2,040.30 12/24/09 JAROSCH, JONATHAN 2.775.34 12124/09 KREGER, JASON L937.35 12/24/09 KUMMER, STEVEN 2.890.95 12/24109 LINDBLOM, RANDAL 2,636.37 12/24/09 LOVE, STEVEN 4,093.62 12124/09 THOMPSON, MICHAEL 3.654.47 12124/09 ZIEMAN, SCOTT 118.80 12/24109 EDSON, DAVID 2,340.05 12/24109 HINNENKAMP, GARY 1498.28 12124/09 MARUSKA, MARK 3,090.00 12124/09 NAUGHTON, JOHN 2,291.65 12/24109 NORDQUIST, RICHARD 2350.73 12/24%09 SCHINDELDECKER, JAMES 2,409.82 12124/09 BIESANZ, OAKLEY 1,558.34 12124/09 DEAVER_ CHARLES 721.18 12/24/09 HAYMAN, JANET 1,40798 12/24109 HUTCHINSON, ANN 2,546.16 12124/09 SOUTTER, CHRISTINE 240.19 12124/09 WACHAL, KAREN 791.88 12/24/09 FINWALL, SHANK 3,66998 12/24109 FRY, PATRICIA 1,898.06 Packet Page Number 119 of 180 12/24/09 GAYNOR, VIRGINIA 2.969.70 12124109 HALL, KATHLEEN 81.00 12/24109 KONEWKO, DUWAYNE 4.701.49 12!24109 SINDT, ANDREA 1,977.35 12!24109 THOMPSON, DEBRA 731.42 12124/09 EKSTRAND, THOMAS 3.707.78 12124/09 MARTIN, MICHAEL 1749.69 12/24109 BRASH, JASON 1,941.35 12/24109 CARVER, NICHOLAS 3,118.02 12124/09 FISHER, DAVID 3,687.08 12124/09 SWAN, DAVID 2.610.15 12/24109 WELLENS, MOLLY L611.88 12/24%09 BERGER, STEPHANIE 178.07 12124/09 BJORK, BRANDON 451.00 12124/09 JACKSON. ANGELA 62.50 12/24/09 JANASZAK, MEGHAN 66719 12/24109 KOHLMAN, JENNIFER 426.88 12124/09 ROBBINS, AUDRA 1513.20 12124/09 ROBBINS, CAMDEN 130.51 12/24/09 SCHALLER. SCOTT 388.50 12/24109 SHERRILL, CAITLN 692.38 12/24/09 STAPLES, PAULNE 3.309.18 12124/09 TAUBMAN, DOUGLAS 3,208.66 12/24/09 TAYLOR, JAMES 2,170.42 12/24109 ADAMS, DAVID L754.55 12124/09 GERMAIN, DAVID 1124.27 12124/09 HAAG, MARK 3,453.51 12/24109 SCHULTZ, SCOTT 1695.30 12/24/09 ANZALDL MALADY 1,63351 12124/09 BRENEMAN, NEIL 1,882.84 12124/09 CRAWFORD - JR, RAYMOND 891.13 12/24%09 EVANS, CHRISTINE 1,15095 12/24/09 FABIO- SHANLEY, MICHAEL 167.70 12124/09 GLASS, JEAN 1041.87 12/24/09 HANSEN, LORI 2.692.83 12/24109 HER, CHONG 255.00 12/24/09 HER, PETER 315.70 12124/09 HOFMEISTER, MARY 957 22 12124/09 HOFMEISTER, TIMOTHY 465.25 12/24109 LAMB, JACQUELINE 270.00 12/24109 OLSON, ERICA 242.00 12124/09 OLSON, SANDRA 84.00 12124/09 PELOQUIN, PENNYE 551.31 12/24109 PENN. CHRISTINE 1033.63 12/24%09 SCHOENECKER, LEIGH 564.25 12124/09 STARK, SUE 225.00 12124/09 VANG, KAY 355.69 12/24/09 VUE, FOR PAO 165.00 12/24109 ZIELINSKI, JUDY 25.03 12124 /09 AICHELE, MEGAN 124.50 12124/09 AMUNDSON, DANIKA 53.13 12/24/09 ANDERSON, MAXWELL 181.25 12/24109 BAUDE, SARAH 53.25 Packet Page Number 120 of 180 12/24/09 BEITLER, JULIE 36.00 12124109 BRENEMAN, SEAN 67.60 12/24109 BRUSOE, AMY 96.50 12!24109 BRUSOE, CRISTINA 248.50 12!24109 CAMPBELL, JESSICA 90.00 12124/09 CLARK, PAMELA 56.25 12124/09 DEMPSEY, BETH 147.00 12/24109 DUN-N, RYAN 1,021.85 12/24109 ERICKSON- CLARK, CAROL 49.00 12124/09 GRUENHAGEN, LINDA 252.00 12124/09 HANSEN, HANNAH 175.38 12/24109 HEINRICH, SHEILA 284.00 12/24%09 HOLMBERG, LADONNA 396.00 12124/09 HORWATH. RONALD 2.513.20 12124/09 JOYER, JENNA 91.80 12/24/09 KOGLER, RYAN 51.80 12/24109 KOHLER, ROCHELLE 51.00 12124/09 KRONHOLM, KATHRYN 658.35 12124/09 KURZHAL, ALISON 84.15 12/24!09 MATESKI, WAYNE 50.00 12/24109 MATHEWS, LEAH 435.05 12/24/09 MCCANN, NATALIE 72.00 12124/09 MCCARTHY, ERICA 105.00 12/24/09 METCALF, JOLENE 6250 12/24109 NADEAU, KELLY 101.25 12124/09 PROESCH, ANDY 678.77 12124/09 RENFORD, NATHAN 184.76 12/24109 RHODY. DIANE 287.50 12/24/09 RICHTER, DANIEL 72.00 12124/09 RICHTER, NANCY 1,347.38 12124/09 RONNING, IS AIAH 262.76 12/24%09 SCHAEFER, NATALIE 49.73 12/24/09 SCHREIER, ROSEMARIE 159.75 12124/09 SCHREINER, MICHELLE 40.38 12/24/09 SCHUNEMAN, GREGORY 184.46 12/24109 SJERVEN. BRENDA 153.00 12/24/09 SKUNES, KELLY 153.75 12124/09 SMITH. ANN 137.90 12124/09 SMITLEY, SHARON 251.50 12/24109 TUPY, ELIANA 102.00 12/24109 TUPY. HEIDE 133.20 12124/09 TUPY, MARCUS 276.60 12124/09 WARNER, C AROLYN 310.80 12/24109 WEDES, CAROL 98.00 12/24%09 WEEVER, NAOMI 7250 12124/09 WOODMAN, ALICE 115.00 12124/09 YOUNCE, BLAISE 76.13 12/24/09 ZALK, DAVID 21.75 12/24109 BOSLEY, CAROL 338.25 12124/09 GIERNET, ASHLEY 72.25 12124/09 LANGER, CHELSEA 172.13 12/24/09 LANGER, KAYLYN 80.75 12/24109 SATTLER, MELINDA 180.63 Packet Page Number 121 of 180 Packet Page Number 122 of 180 12/24/09 ZAGER, LINNEA 430.38 12124109 BEHAN, JAMES 1,931.74 12/24109 BOWMAN, MATTHEW 336.80 12!24109 COLEMAN, PATRICK 203.00 12!24109 CURRAN, JAMES 207.00 12124/09 DOUGLASS, TOM 1,301.56 12124/09 JOHNSON, JUSTIN 240.00 12/24109 LONETTI, JAMES 480.00 12/24109 MALONEY, SHAUNA 174.00 12124/09 PRINS, KELLY" 1,220.22 12124/09 REILLY, MICHAEL 1,861.35 12/24109 VALERIO, TARA 273.60 12/24%09 AICHELE, CRAIG 2,278.30 12124/09 PRIEM, STEVEN 2,606.68 12124 /09 WOEHRLE, MATTHEW 3,628.73 12/24/09 BERGO, CHAD 2,57418 12/24109 FOWLDS,MYCHAL 6,113.91 12124/09 FRANZEN, NICHOLAS 2,242.10 1008328 12124/09 LONGRIE, DIANA 473.15 1008329 12/24/09 WELCHLIN. CABOT 2.960.25 1008330 12/24109 ABRAHAMSON, AMANDA 32.00 1008331 12/24/09 BONKO, NICHOLAS 37.50 1008332 12124/09 BUCZKOWSKI, ALAN 119.00 1008333 12/24/09 BURBUL, ALEXIS 6250 1008334 12/24109 CHAMBERLAIN, JAMIE 17.00 1008335 12124/09 CHEZIK, CARLEY 42.50 1008336 12124/09 DALBEC, JAMES 39.00 1008337 12/24109 DEBILZAN, COLE 24.00 1008338 12/24/09 DEBILZAN, JAIME 30.00 1008339 12124/09 GEBHARD, MADELINE 250.00 1008340 12124/09 GEISER, EMILY 17.00 1008341 12/24%09 GRAVES, CONNIE 8.00 1008342 12/24/09 GREENER, DOUGLAS 85.00 1008343 12124/09 GREER, ABIGAIL 78.00 1008344 12/24/09 MALLET, AMANDA 255.00 1008345 12/24109 MASON, KYLE 22.50 1008346 12/24/09 MASON, LAURA 2550 1008347 12124/09 NELSON, KIRSTEN 91.00 1008348 12124/09 NETTLETON. ANTHONY 62.50 1008349 12/24109 NICHOLSON, COLIN 23.25 1008350 12/24109 SCUNDI, GABRIELLE 36.00 1008351 12124/09 SCUNDI, ROCCO 24.00 1008352 12124/09 TARR -JR, GUS 85.00 1008353 12/24109 THEISS, NIANDRA 25.50 1008354 12/24%09 SIMPSON, JOSEPH 66.00 1008355 12124/09 BUESING, DYLAN 25.73 1008356 12124/09 CRANDALL, KRISTA 32.63 1008357 12/24/09 FLUEGEL, LARISSA 126.88 1008358 12/24109 GIPPLE. TRISHA 21.75 1008359 12124/09 LAMSON, KEVIN 36.75 1008360 12124/09 MCCORMACK, MELISSA 47.78 1008361 12/24/09 MCLAUR N, CHRISTOPHER 374.82 1008362 12/24109 MCMAHON, MELISSA 256.25 Packet Page Number 122 of 180 1008363 12/24/09 NWANOKWALE, EMMA 23.25 1008364 12124109 NWANOKWALE, MORDY" 235.00 1008365 12/24/09 ROSTRON, ROBERT 401.30 1008366 12!24109 VIMR, CAYLA 72.50 1008367 12!24109 DANIEL, BREANNA 36.75 1008368 12124/09 HER, MARINA 24.00 1008369 12124/09 PERCHYSITYN, ALLYSON 171.50 1008370 12/24109 LAROCHE, ANDRE 308.00 1008371 12/24109 SCHULZE, KEVIN 408.00 1008372 12124/09 STEFFEN, MICHAEL 174.00 500.018.52 Packet Page Number 123 of 180 Trans Date Posting Date Merchant Name Trans Amount Name 12/12/2009 12/14/2009 WAL -MART #2087 $128.80 MANDY ANZALDI 12/15/2009 12/1712009 CPS INC- DARECATALOUGE.COM $148.50 LONN BAKKE 12/04/2009 12/0712009 NUCO2 $109.37 JIM BEHAN 12/04/2009 12/07/2009 NUCO2 $55.26 JIM BEHAN 12/04/2009 12/07/2009 NUCO2 $60.09 JIM BEHAN 12/04/2009 12/07/2009 NUCO2 $65.73 JIM BEHAN 12/04/2009 12/07/2009 NUCO2 $57.95 JIM BEHAN 12/04/2009 12/07/2009 NUCO2 $58.48 JIM BEHAN 12/07/2009 12/08/2009 AQUA LOGICS INC $170.02 JIM BEHAN 12/07/2009 12/08/2009 AQUA LOGICS INC $1,019.37 JIM BEHAN 12/07/2009 12/0812009 AQUA LOGICS INC $752.59 JIM BEHAN 12/07/2009 12/09/2009 STAR TRAC $477.85 JIM BEHAN 12/10/2009 12/11/2009 HENRIKSEN ACE HARDWARE $23.48 JIM BEHAN 12/09/2009 12/11/2009 HEJNY RENTAL INC $102.30 OAKLEY BIESANZ 12/16/2009 12/18/2009 BLUE RIBBON BAIT & TACKLE $8.52 OAKLEY BIESANZ 12/07/2009 12/09/2009 SUNRAY TRUE VALUE $11.58 RON BOURQUIN 12/15/2009 12/16/2009 AUTOZONE #3082 $101.22 RON BOURQUIN 12/09/2009 12/1012009 RED WING SHOE STORE $135.15 JASON BRASH 12/04/2009 12/07/2009 INSTAWARESISUITESUPPLY $273.24 NEIL BRENEMAN 12/08/2009 12/09/2009 PETSMART INC 461 $57.80 NEIL BRENEMAN 12/15/2009 12/16/2009 ARAMARK MINNEAPOLIS OCS $718.44 NEIL BRENEMAN 12/16/2009 12/17/2009 PRICE CHOPPER, INC $1,259.63 NEIL BRENEMAN 12/06/2009 12/08/2009 TRACTOR - SUPPLY -CO #0199 $124.99 TROY BRINK 12/03/2009 12/07/2009 OFFICE DEPOT #1090 $185.07 SARAH BURLINGAME 12/14/2009 12/16/2009 CHILI'S- MAPLEWOOD $97.75 SARAH BURLINGAME 12/04/2009 12/0712009 TIGER OAKS PUBLICATION $15.00 HEIDI CAREY 12/06/2009 12/0712009 VZWRLSS *APOCC VISN $98.78 HEIDI CAREY 12/08/2009 12/11/2009 SHUTTERSTOCK.COM $49.00 HEIDI CAREY 12/03/2009 12/07/2009 INT'L CODE COUNCIL INC $590.00 NICHOLAS CARVER 12/03/2009 12/07/2009 INT'L CODE COUNCIL INC $354.00 NICHOLAS CARVER 12/03/2009 12/07/2009 INT'L CODE COUNCIL INC $354.00 NICHOLAS CARVER 12/03/2009 12/07/2009 INT'L CODE COUNCIL INC $236.00 NICHOLAS CARVER 12/11/2009 12/14/2009 RED WING SHOE STORE $152.15 NICHOLAS CARVER 12/07/2009 12/0912009 THE HOME DEPOT 2801 $16.00 SCOTT CHRISTENSON 12/09/2009 12/1012009 GOPHER BEARING COMPANY $17.28 SCOTT CHRISTENSON 12/09/2009 12/11/2009 VIKING ELEC- CREDIT DEPT. $63.31 SCOTT CHRISTENSON 12/11/2009 12/14/2009 THE HOME DEPOT 2801 $42.39 SCOTT CHRISTENSON 12/15/2009 12/16/2009 MENARDS 3022 $67.18 SCOTT CHRISTENSON 12/16/2009 12/18/2009 THE HOME DEPOT 2801 $29.30 SCOTT CHRISTENSON 12/16/2009 12/17/2009 BROTHER MOBILE SOLUTIONS $679.51 KERRY CROTTY 12/07/2009 12/09/2009 ADAM'S PEST CONTROL INC $69.63 CHARLES DEAVER 12/08/2009 12/09/2009 G & K SERVICES 006 $57.08 CHARLES DEAVER 12/16/2009 12/1812009 FRATTALLONES WOODBURY ACE $14.99 CHARLES DEAVER 12/17/2009 12/18/2009 BIRD HOUSE TOO $32.56 CHARLES DEAVER 12/16/2009 12/18/2009 ANCOM COMMUNICATIONS INC $389.25 RICHARD DOBLAR 12/12/2009 12/15/2009 RED WING SHOE STORE $172.55 DOUG EDGE 12/15/2009 12/16/2009 MENARDS 3059 $63.04 DOUG EDGE 12/04/2009 12/07/2009 WEBER AND TROSETH INC $1,022.02 LARRY FARR 12/04/2009 12/07/2009 OVERHEAD DOOR COMP $3,157.35 LARRY FARR 12/04/2009 12/0712009 RENTAL SERVICE CORP $1,010.07 LARRY FARR 12/05/2009 12/07/2009 WM EZPAY $339.19 LARRY FARR Packet Page Number 124 of 180 12/05/2009 12/05/2009 12/08/2009 12/08/2009 12/08/2009 12/08/2009 12/08/2009 12/10/2009 12/10/2009 12/14/2009 12/17/2009 12/03/2009 12/11/2009 12/08/2009 12/08/2009 12/10/2009 12/14/2009 12/17/2009 12/07/2009 12/08/2009 12/10/2009 12/10/2009 12/11/2009 12/15/2009 12/15/2009 12/05/2009 12/07/2009 12/08/2009 12/09/2009 12/10/2009 12/10/2009 12/11/2009 12/15/2009 12/15/2009 12/16/2009 12/08/2009 12/08/2009 12/04/2009 12/04/2009 12/16/2009 12/10/2009 12/10/2009 12/11/2009 12/11/2009 12/14/2009 12/16/2009 12/04/2009 12/11/2009 12/12/2009 12/12/2009 12/15/2009 12/16/2009 12/0712009 W M EZPAY 12/0712009 W M EZPAY 12/09/2009 G & K SERVICES 006 12/09/2009 G & K SERVICES 006 12/09/2009 CINTAS #470 12/09/2009 CINTAS #470 12/09/2009 CINTAS #470 12/11/2009 THERMO DYNE INC 12/14/2009 WM EZPAY 12/1612009 THE HOME DEPOT 2801 12/18/2009 MENARDS 3022 12/07/2009 CVS PHARMACY #1751 Q03 12/14/2009 KEEFE CO PARKING 12/09/2009 CUB FOODS, INC. 12/09/2009 CUB FOODS, INC. 12/11/2009 DATA BUSINESS SYSTEMS INC 12/1612009 OFFICE DEPOT #1090 12/18/2009 CUB FOODS, INC. 12/09/2009 MCLEOD USA TELECOM 12/09/2009 CTO *GOTOMYPC.COM 12/11/2009 QWESTCOMM *TN651 12/14/2009 CUSTOMER SUPT CENTER 12/14/2009 AT &T *8310000707190 12/15/2009 PAYPAL INC 12/1712009 BARNES & NOBLE #2614 12/0712009 HP DIRECT- PUBLICSECTOR 12/08/2009 SHI INTERNATIONAL CORP 12/09/2009 RADIOSHACK COR00161455 12/10/2009 SHI INTERNATIONAL CORP 12/10/2009 HP DIRECT- PUBLICSECTOR 12/11/2009 TARGET 00021014 12/14/2009 IMMIXTECHNOLOGY 12/1612009 KNOWLAN'S MARKET #2 12/1712009 KOWALSKI'S MARKET - 12/18/2009 BARNES & NOBLE #2614 12/10/2009 HOULE FARM GARDEN & PET 12/10/2009 OFFICE MAX 12/07/2009 OFFICE DEPOT #1090 12/07/2009 RAINBOW FOODS 00088526 12/18/2009 JOANN ETC #1902 12/14/2009 INT'L INST OF MUNI CLE 12/1412009 SHRED -IT 12/14/2009 BEST BUY MHT 00000109 12/14/2009 THINGS REMEMBERED 0956 12/15/2009 VZWRLSS *APOCC VISN 12/18/2009 THINGS REMEMBERED 0956 12/07/2009 THE HOME DEPOT 2801 12/14/2009 POLLUTION CONTROL AGENCY 12/1412009 THE HOME DEPOT 2801 12/14/2009 THE HOME DEPOT 2801 12/16/2009 AMERICAN RED CROS01 OF 01 12/18/2009 JOANN ETC #1970 $712.81 $344.29 $835.32 $363.22 $231.81 $71.12 $65.34 $2,067.00 $133.01 ($128.45; $3.15 $12.82 $6.50 $1,590.00 $5.00 $122.50 $227.70 $60.00 $1,504.65 $33.90 $66.45 $898.92 $1,029.50 $65.65 $37.48 $3,454.18 $726.76 $7.49 $859.28 $989.14 $10.70 $2,244.37 $5.06 $21.44 $7.50 $21.00 $10.47 $56.49 $27.87 $22.04 $165.00 $18.15 $208.86 $138.18 $110.21 $110.33 $96.94 $23.00 $23.50 $10.11 $382.92 $28.90 LARRY FARR LARRY FARR LARRY FARR LARRY FARR LARRY FARR LARRY FARR LARRY FARR LARRY FARR LARRY FARR LARRY FARR LARRY FARR SHANK FINWALL DAVID FISHER KAREN FORMANEK KAREN FORMANEK KAREN FORMANEK KAREN FORMANEK KAREN FORMANEK MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS MYCHAL FOWLDS NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN NICK FRANZEN VIRGINIA GAYNOR VIRGINIA GAYNOR VIRGINIA GAYNOR CLARENCE GERVAIS CLARENCE GERVAIS JEAN GLASS JANET M GREW HAYMAN JANET M GREW HAYMAN KAREN E GUILFOILE KAREN E GUILFOILE KAREN E GUILFOILE KAREN E GUILFOILE KAREN E GUILFOILE KAREN E GUILFOILE MARK HAAG MARK HAAG RICK HERLUND RON HORWATH RON HORWATH ANN E HUTCHINSON Packet Page Number 125 of 180 12/15/2009 12/1712009 THE HOME DEPOT 2801 $6.43 DAVID JAHN 12/11/2009 12/1412009 ARROWHEAD EMERGENCY $340.00 KEVIN JOHNSON 12/14/2009 12/15/2009 CUB FOODS, INC. $10.49 KEVIN JOHNSON 12/04/2009 12/07/2009 ACTION IMPRINTS $30.00 BERNARD R JUNGMANN 12/07/2009 12/09/2009 OFFICE MAX $19.26 BERNARD R JUNGMANN 12/14/2009 12/16/2009 MIKES LP GAS INC $49.22 BERNARD R JUNGMANN 12/17/2009 12/18/2009 MED ALLIANCE GROUP INC $511.01 BERNARD R JUNGMANN 12/17/2009 12/18/2009 BOUND TREE MEDICAL LLC $1,071.30 BERNARD R JUNGMANN 12/11/2009 12/14/2009 HENRIKSEN ACE HARDWARE $16.02 TOM KALKA 12/08/2009 12/1012009 OFFICE MAX $64.26 FLINT KARTS 12/09/2009 12/11/2009 ECONOMIC DEVELOPM00 OF 00 $245.00 DUWAYNE KONEWKO 12/09/2009 12/11/2009 ECONOMIC DEVELOPM00 OF 00 $245.00 DUWAYNE KONEWKO 12/10/2009 12/11/2009 SENSIBLE LAND USE COAL $200.00 DUWAYNE KONEWKO 12/14/2009 12/15/2009 HENRIKSEN ACE HARDWARE $23.29 NICHOLAS KREKELER 12/16/2009 12/17/2009 BEST BUY MHT 00000109 $127.41 NICHOLAS KREKELER 12/16/2009 12/17/2009 BEST BUY MHT 00000109 $428.48 NICHOLAS KREKELER 12/16/2009 12/1712009 LILLIE SUBURBAN NEWSPAPE $785.00 LISA KROLL 12/10/2009 12/10/2009 U OF M CCE $275.00 STEVEN KUMMER 12/04/2009 12/07/2009 THE GRAFIX SHOPPE $670.00 DAVID KVAM 12/04/2009 12/07/2009 STRETCHERS INC $886.84 DAVID KVAM 12/10/2009 12/14/2009 SHRED -IT $51.45 DAVID KVAM 12/14/2009 12/14/2009 COMCAST CABLE COMM $34.00 DAVID KVAM 12/14/2009 12/16/2009 UNIFORMS UNLIMITED INC $233.51 DAVID KVAM 12/16/2009 12/17/2009 FBI NATIONAL ACADEMY $77.00 DAVID KVAM 12/03/2009 12/0712009 ASPEN MILLS INC. $201.07 STEVE LUKIN 12/05/2009 12/0712009 WM EZPAY $156.66 STEVE LUKIN 12/07/2009 12/08/2009 EMERGENCY APPARATUS MAINT $1,169.93 STEVE LUKIN 12/07/2009 12/08/2009 EMERGENCY APPARATUS MAINT $1,370.50 STEVE LUKIN 12/08/2009 12/09/2009 METRO FIRE $406.13 STEVE LUKIN 12/08/2009 12/09/2009 ESCH CONSTRUCTION SUPPLY $902.03 STEVE LUKIN 12/10/2009 12/11/2009 MENARDS 3059 $15.45 STEVE LUKIN 12/11/2009 12/14/2009 ADVANCED GRAPHIX INC $1,723.50 STEVE LUKIN 12/14/2009 12/1612009 ASPEN MILLS INC. $304.85 STEVE LUKIN 12/04/2009 12/0712009 HENRIKSEN ACE HARDWARE $124.95 MARK MARUSKA 12/04/2009 12/07/2009 VALLEY CREEK EXPRESS INC $2,400.00 MARK MARUSKA 12/07/2009 12/09/2009 WM EZPAY $213.36 MARK MARUSKA 12/08/2009 12/09/2009 G & K SERVICES 006 $401.64 MARK MARUSKA 12/14/2009 12/17/2009 DAVIS EQUIPMENT $345.12 MARK MARUSKA 12/10/2009 12/14/2009 SHRED -IT $18.15 ROBERT MITTET 12/11/2009 12/14/2009 SECRETARY OF STATE $40.00 ROBERT MITTET 12/12/2009 12/14/2009 VZWRLSS *APOCC VISN $174.64 ROBERT MITTET 12/10/2009 12/1112009 CERTIFIED LABORATORIES $293.01 BRYAN NAGEL 12/08/2009 12/09/2009 G & K SERVICES 006 $895.56 AMY NIVEN 12/08/2009 12/09/2009 G & K SERVICES 006 $270.82 AMY NIVEN 12/08/2009 12/09/2009 G & K SERVICES 006 $229.21 AMY NIVEN 12/14/2009 12/16/2009 OFFICE DEPOT #1090 $193.30 AMY NIVEN 12/04/2009 12/07/2009 RAINBOW FOODS 00088617 $45.06 CHRISTINE PENN 12/05/2009 12/07/2009 BEST BUY MHT 00000109 $51.40 CHRISTINE PENN 12/06/2009 12/0712009 TARGET 00021352 $13.28 CHRISTINE PENN 12/08/2009 12/09/2009 BEST BUY MHT 00000109 ($107.09) CHRISTINE PENN 12/08/2009 12/09/2009 BEST BUY MHT 00000109 {$46.59} CHRISTINE PENN 12/08/2009 12/09/2009 BEST BUY MHT 00000109 {$51.40} CHRISTINE PENN Packet Page Number 126 of 180 12/04/2009 12/0712009 EVIDENT $91.00 PHILIP F POWELL 12/09/2009 12/1012009 HENRIKSEN ACE HARDWARE $64.78 PHILIP F POWELL 12/09/2009 12/10/2009 CELLPHONESHOP.NET $58.70 PHILIP F POWELL 12/09/2009 12/11/2009 ADVANCED GRAPHIC SYSTEMS $269.74 PHILIP F POWELL 12/09/2009 12/11/2009 STAPLES DIRECT00209908 $337.42 PHILIP F POWELL 12/03/2009 12/07/2009 KATH AUTO PARTS NSP {$67.22} STEVEN PRIEM 12/03/2009 12/07/2009 KATH AUTO PARTS NSP $3.91 STEVEN PRIEM 12/04/2009 12/07/2009 AGGRESSIVE HYDRAULICS $716.68 STEVEN PRIEM 12/07/2009 12/08/2009 BAUER BUILT TIRE - $402.66 STEVEN PRIEM 12/07/2009 12/0812009 FORCE AMERICA DISTRIB LLC $834.59 STEVEN PRIEM 12/07/2009 12/09/2009 N WATER WORKS SPLY #2518 $31.96 STEVEN PRIEM 12/08/2009 12/09/2009 HENRIKSEN ACE HARDWARE $10.16 STEVEN PRIEM 12/08/2009 12/10/2009 KATH AUTO PARTS NSP $118.22 STEVEN PRIEM 12/09/2009 12/10/2009 POLAR CHEVROLET MAZDA PAR $61.55 STEVEN PRIEM 12/10/2009 12/14/2009 KATH AUTO PARTS NSP $145.64 STEVEN PRIEM 12/10/2009 12/14/2009 KATH AUTO PARTS NSP $8.85 STEVEN PRIEM 12/11/2009 12/1412009 KATH AUTO PARTS NSP $113.54 STEVEN PRIEM 12/11/2009 12/14/2009 WINTER EQUIPMENT C $1,297.14 STEVEN PRIEM 12/11/2009 12/14/2009 MERIT CHEVROLET $290.31 STEVEN PRIEM 12/11/2009 12/14/2009 LITTLE FALLS MACHINE INC $460.19 STEVEN PRIEM 12/11/2009 12/15/2009 FORCE AMERICA DISTRIB LLC ($161.01) STEVEN PRIEM 12/15/2009 12/17/2009 KATH AUTO PARTS NSP $86.59 STEVEN PRIEM 12/15/2009 12/17/2009 CRYSTEEL TRUCK FRIDLEY 2 $1,177.34 STEVEN PRIEM 12/16/2009 12/17/2009 POMPS TIRE SERVICE, INC $1,629.37 STEVEN PRIEM 12/16/2009 12/1712009 BAUER BUILT TIRE - $73.42 STEVEN PRIEM 12/16/2009 12/1712009 LITTLE FALLS MACHINE INC $744.34 STEVEN PRIEM 12/16/2009 12/17/2009 E A T 1 $40.99 STEVEN PRIEM 12/16/2009 12/18/2009 BOYER CREDIT $15.06 STEVEN PRIEM 12/16/2009 12/18/2009 BOYER CREDIT $44.92 STEVEN PRIEM 12/15/2009 12/17/2009 SECRETARY OF STATE $40.00 TERRIE RAMEAUX 12/07/2009 12/08/2009 HILLYARD INC MINNEAPOLIS $171.91 MICHAEL REILLY 12/10/2009 12/11/2009 DALCO ENTERPRISES, INC $510.35 MICHAEL REILLY 12/15/2009 12/1612009 DALCO ENTERPRISES, INC $35.52 MICHAEL REILLY 12/14/2009 12/1612009 DOLRTREE 2396 00023960 $54.63 AUDRA ROBBINS 12/15/2009 12/16/2009 TARGET 00011858 $91.79 AUDRA ROBBINS 12/03/2009 12/07/2009 OFFICE MAX $56.75 ROBERT RUNNING 12/04/2009 12/07/2009 T- MOBILE.COM *PAYMENT $32.59 DEB SCHMIDT 12/11/2009 12/14/2009 POLLUTION CONTROL AGENCY $23.00 SCOTT SCHULTZ 12/04/2009 12/07/2009 ADVANCED GRAPHIC SYSTEMS $515.85 ANDREA SINDT 12/11/2009 12/14/2009 SUPERAMERICA 04089 $4.49 PAULINE STAPLES 12/03/2009 12/07/2009 SECRETARY OF STATE $40.00 JOANNE M SVENDSEN 12/15/2009 12/1712009 JCPENNEY STORE 2864 $22.50 RONALD SVENDSEN 12/09/2009 12/10/2009 RED WING SHOE STORE $133.45 TODD TEVLIN 12/07/2009 12/09/2009 UNIFORMS UNLIMITED INC $198.79 DAVID J THOMALLA 12/07/2009 12/09/2009 SECRETARY OF STATE $40.00 DAVID J THOMALLA 12/16/2009 12/17/2009 FBI NATIONAL ACADEMY $77.00 DAVID J THOMALLA 12/16/2009 12/17/2009 BEST BUY MHT 00000109 $428.48 JOE TRAM 12/06/2009 12/07/2009 RAINBOW FOODS 00088591 {$30.00} KAREN WACHAL 12/06/2009 12/0712009 RAINBOW FOODS 00088591 $30.00 KAREN WACHAL 12/03/2009 12/07/2009 LYNN CARD CO $85.38 SUSAN ZWIEG 12/04/2009 12/07/2009 PIONEER PRESS SUBSCRIPTI $55.64 SUSAN ZWIEG 12/04/2009 12/07/2009 DALCO ENTERPRISES, INC $96.63 SUSAN ZWIEG Packet Page Number 127 of 180 12/0912009 12/1112009 QUILL CORPORATION 12116/2009 1211712009 BATTERIES PLUS #31 12/17/2009 12/18/2009 AE SIGN SYSTEMS $61.58 SUSAN ZWIEG $21.41 SUSAN ZWIEG $73.32 SUSAN ZWIEG TOTAL $65,360.80 Packet Page Number 128 of 180 Agenda Item: M2 AGENDA REPORT TO: James Antonen, City Manager FROM: Steve Lukin, Fire Chief SUBJECT: Purchase of a Philips MRX Heart Monitor DATE: January 4, 2010 INTRODUCTION We plan to replace one of our old Philips MRX heart monitors. The monitor we will be replacing is six years old, and as part of our replacement cycle, is due to be replaced in 2010. The one we are replacing will be used as a backup monitor. Part of the 2010 EMS budget contains an adequate amount of money for the new MRX monitor. RECOMMENDATION I recommend the city council approve the purchase of the new Philips MRX heart monitor in the amount of $19,201.34 to be purchased from Philips Manufacturing. Packet Page Number 129 of 180 Agenda Item M3 MEMORANDUM TO: James Antonen, City Manager FROM: Tom Ekstrand, Senior Planner DuWayne Konewko, Community Development and Parks Director SUBJECT: Purchase of Tax Forfeited Property LOCATION: Legacy Village Tot Lot Parcel, West side of Kennard Street DATE: January 6, 2010 INTRODUCTION Kristine Kujala, of the Tax - Forfeited Lands division with Ramsey County, has notified the city that the tot lot parcel in Legacy Village has gone tax forfeit. On November 23, 2009, the city council passed a resolution requesting that Ramsey County withhold this parcel from public sale or auction for six months. This gives the city time to submit the necessary documents to acquire this property from Ramsey County. BACKGROUND The city council required the developer of Legacy Village, the Hartford Group, deed this parcel to the city for a tot lot as part of the Legacy Village development agreement. This obligation of the Hartford Group was stated in the development agreement and understood to have been accomplished by the developer, staff and the bank who took this land back in foreclosure. In the end, it was discovered by the county that the land transfer had not taken place and is currently held by the county as a tax - forfeited land. DISCUSSION The tot lot property was always intended to be deeded to the city as part of the Legacy Village PUD. In fact, all parties involved believed the property transfer had taken place as the city has developed this parcel with the required tot lot. Staff has reviewed files and checked with our legal council on the Legacy Village development, Dan Cole with Briggs and Morgan. It was determined that this property transfer did not take place, even though all parties involved had believed that it had. Another factor is that the remaining undeveloped properties in Legacy Village had gone into foreclosure. This property was not one of those foreclosed properties which is understandable since even the mortgage company thought this parcel was currently owned by the city. The opportunity for the city to acquire this land is fortunate since it was intended all along that the city own this parcel for neighborhood park purposes. Staff is requesting the city council adopt the attached resolution and forward it to Ms. Kujala at Ramsey County, requesting the city's purchase of this land. The cost to the city is $1.00 plus filing fees totaling $78.73. Packet Page Number 130 of 180 RECOMMENDATION Adopt the attached resolution approving the purchase of Lot 2, Block 1, Legacy Village of Maplewood for park use. p:sec3 \Legacy Village \tax forfeiture tot lot parcel purchase memo 1 10 to Attachments: 1. Resolution 2. Location Map 3. Calculation Statement for lot purchase 4. Legacy Village Tot Lot Parcel b. Original Legacy Village Development Concept Plan 2 Packet Page Number 131 of 180 Attachment 1 RESOLUTION APPROVAL TO PURCHASE LOT 2, BLOCK 1, LEGACY VILLAGE OF MAPLEWOOD WHEREAS, Ramsey County has informed the City of Maplewood of the opportunity for the city to acquire a tax - forfeited property. WHEREAS, this property is located in the Legacy Village mixed -use development on the west side of Kennard Street between Legacy Parkway and County Road D, legally described as follows: LEGACY VILLAGE OF MAPLEWOOD, LOT 2, BLOCK 1. P I D #03- 29 -22 -12 -0026 WHEREAS, the City of Maplewood, proposes to utilize this property to provide a neighborhood tot lot park. NOW, THEREFORE, BE IT RESOLVED that the city council hereby formally requests the purchase of the above - described property from Ramsey County for neighborhood park purposes. The Maplewood City Council this resolution on , 2010. 3 Packet Page Number 132 of 180 Attachment Legacy Village Tot Lot Parcel ' l x � � � Y � ^ r0i ' \` m& Q 2>r F - Kr 4 LOCATION MAP Packet Page Number 133of18O Attachment 3 Ramsey County Department mf Property Records and Revenue Tax Forfeited Lands Section PO Box 64D97 Saint Paul, K8N 55I64-0097 Calculation Statement City ofMaplewood 183O County Road 8E Maplewood, MN 55109-2797 PIN; PA: North of 1573-1635 Legacy Pky E (on Kennard St) Itemized Fees Purchase Price 3% Assurance Fee State Deed Fee Recording Fee Abstract AQ/ Con Stamp Deed Tax Stamp Total Cost mfServices Total Amount Due 1Z/15/JOD9 Total Cost ofProperty $ 1.00 $ 0.[8 $ 25.00 $ 46.00 $ 5,00 $ 1.70 If your department plans to proceed with acquisition, you will need to submit the following information: 1) A certified copy of your City Council Resolution approving the purchase, including a statement of your intended public purpose for the property. 2) Provide your name and mailing address as you want it to appear on the state deed. 3) A check made payable to Ramsey County |n the amount stated above. if you have any questions please contact Kris KujaLaat(6S1)266'2O8Oor Colette Vute|at(651)-266-2O82. Packet Page Number 134of18O ........ . . ... Attachment 4 CD 7 North of 1573-1635 Legacy Pky E (on Kennard St) 03-29-22-12-0026 2" =�Vn%'7r' A ��'r=:O iiZ�! its 14 $2.14 1 ( j _F6ACY 4MA2 0117LOT A 2 M4 41MI Village Tot Lot Parcel = I is Attachment 5 u al t An s3 A O O �a W b W F O O O a a ..2 Z Wa oa J J_ W � Z Q o C7 V W W J � Q go C7 J -' W OW 0 Packet Page Number 136 of 180 Agenda #M -4 AGENDA REPORT To: City Manager James Antonen From: Chief of Police David J. Thomalla Subject: Resolution Approval To Accept Donation From Schmelz Countryside Date: January 5, 2010 Introduction The Police Department has received a donation from Schmelz Countryside, and City Council approval is required before the donation can be accepted. Background For the past several years, Schmelz Countryside has made a donation to the Maplewood Police Department to show its appreciation and support for the work done in the community. This year we received a check for $2,500, and John Schmelz has asked that the money be used toward youth and senior citizen programs. Recommendation It is recommended that approval be given to accept this donation and that the necessary budget adjustments be made for the Police Department to expend the funds as requested by Schmelz Countryside. Action Required Submit to the City Council for review and action. DJT:js Packet Page Number 137 of 180 RESOLUTION AUTHORIZING GIFT TO CITY WHEREAS, Maplewood is AUTHORIZED to receive and accept grants, gifts and devices of real and personal property and maintain the same for the benefit of the citizens and pursuant to the donor's terms if so- prescribed, and; WHEREAS, Schmelz Countryside wishes to grant the City of Maplewood the following: $2,500, and; WHEREAS, Schmelz Countryside has instructed that the City will be required to use the aforementioned for: programs for children and the elderly, and; WHEREAS, the City of Maplewood has agreed to use the subject of this resolution for the purposes and under the terms prescribed, and; WHEREAS, the City agrees that it will accept the gift by a four -fifths majority of its governing body's membership pursuant to Minnesota Statute §465.03; NOW, THEREFORE, BE IT RESOLVED, pursuant to Minnesota Statute §465.03, that the Maplewood City Council approves, receives and accepts the gift aforementioned and under such terms and conditions as may be requested or required. The Maplewood City Council passed this resolution by four -fifths or more majority vote of its membership on , 20 Signed: Signed: Witnessed: (Signature) Mayor (Title) (Signature) Chief of Police (Title) (Signature) City Clerk (Title) (Date) (Date) (Date) Packet Page Number 138 of 180 Agenda Item M5 TO: James Antonen, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 6, 2010 RE: Intoxicating Liquor License Annual Renewals — Off -Sale, On -Sale, Club and Wine RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA, that the following On -Sale, Off -Sale, Club and Wine Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 1, 2010, with approvals granted herein subject to satisfactory results of required Police, Fire and health inspections: Off -Sale 3.2 Beer Licenses Cub Foods #30244 100 West County Road B Cub Foods #31264 2390 White Bear Avenue Maplewood Kwik Mart 2150 McMenemy Street Rainbow Foods #8861 2501 White Bear Avenue Richard's Market 1344 Frost Avenue SuperAmerica #4022 1750 White Bear Avenue SuperAmerica #4089 11 Century Avenue South Off -Sale Intoxicating Liquor Licenses Al Liquor 19 Century Avenue North Big Discount Liquor 2515 White Bear Avenue Costco Wholesale #1021 1431 Beam Avenue East Cub Discount Liquor 100 West County Road B Heritage Liquor LLC 1347 Frost Avenue Hillside Liquors 1690 McKnight Road North Maplewood Wine Cellar 1281 Frost Avenue Merwin Liquors 1700 -D Rice Street MGM Liquor Warehouse 2950 White Bear Avenue Party Time Liquor 1835 East Larpenteur Avenue Princess Liquor `n Tobacco 2728 Stillwater Road Sarrack's Int'I. Wine & Spirits 2305 Stillwater Road White Bear Liquor & Wine 2223 White Bear Avenue Page 1 of 2 Packet Page Number 139 of 180 Agenda Item M5 On -Sale Intoxicating Liquor Licenses 5 -8 Tavern & Grill Guldens Roadhouse 2289 Minnehaha Avenue 2999 North Highway 61 Acapulco Restaurant Huey's Saloon 3069 White Bear Avenue 2425 North Highway 61 AMF Maplewood Lanes Jake's City Grille 1955 English Street 1745 Beam Avenue East Bleechers Bar & Grill Keller Golf Clubhouse 2220 White Bear Avenue 2166 Maplewood Drive Broadway Bar & Pizza Mplwd Olive Garden #1200 1900 County Road D East 1749 Beam Avenue Buffalo Wild Wings 3085 Outback Steakhouse White Bear Avenue 1770 Beam Avenue Champps — Maplewood Red Lobster #0283 1734 Adolphus Street 2925 White Bear Avenue Chili's Grill & Bar #224 Stargate Dance Club 1800 Beam Avenue 1700 Rice Street, Suite J Chipotle Mexican Grill T.G.I. Friday's #0472 2303 White Bear Avenue 3087 White Bear Avenue Dean's Tavern The Chalet Lounge 1986 ice Street 1820 North Rice Street Dive Bar The Rock 3035 White Bear Avenue 2029 Woodlynn Avenue On -Sale 3.2 Beer Licenses Duc's Restaurant 705 Century Avenue North On -Sale Club License Maplewood Moose Lodge #963 1946 English Street On -Sale Wine /Strong Beer Licenses Bambu Asian Cuisine 1715 -A Beam Avenue Goodrich Golf Course 1820 North Van Dyke Noodles & Company 2865 White Bear Avenue Taste of India 1745 Cope Avenue East The Ponds at Battle Creek 601 Century Avenue South Page 2 of 2 Packet Page Number 140 of 180 AGENDA REPORT TO: Jim Antonen, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 6, 2010 Agenda Item M6 RE: Temporary Gambling Permit Resolution for Ramsey Nursing Home Foundation- Date Change Introduction The following resolution was approved on December 14 2009. After the resolution was prepared and approved by the Council, Patricia Weller representing Ramsey Nursing Home Foundation, submitted a change in the dates for these events. They have cancelled the January 19 2010 application and added the date of October 19 2010. There will be four events held at Ramsey County Care Center, 2000 White Bear Ave, on February 23, March 23, April 27, and October 19, 2010 from 5pm to 9pm. The Ramsey Nursing Home Foundation is a non - profit organization. It is requested the council approve the following resolution for the temporary gambling. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Ramsey Nursing Home Foundation, 2000 White Bear Ave, February 23, March 23, April 27, and October 19, 2010 from 5pm to 9pm. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Ramsey County Care Center. Packet Page Number 141 of 180 Packet Page Number 142 of 180 Agenda Item M7 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer 1 Deputy Public Works Director SUBJECT: Markham Pond Retaining Wall, Project 05 -18, Resolution Approving Final Payment and Acceptance of Project DATE: December 15, 2009 INTRODUCTION The contractor, Urban Companies, LLC, has completed the project improvements. The city council will consider approving the attached resolution for acceptance of the project and approving final payment to the contractor. The council will also consider adopting the final financing plan in order to close out the project fund. BACKGROUND This project involved the replacement of a failing retaining wall and the associated site restoration. On August 10, 2009 the council awarded a construction contract in the amount of $251,913.00. In 2007 a project budget of $375,000 was established. Funding for this project is through an assessment to the property, Azure Properties in the amount of $56,084.40 with the remainder from the Environmental Utility Fund as outlined in the report to council in August 2009. BUDGET The total project cost was much lower than anticipated coming in at $280,000. Staff is recommending the following financing plan and closure of the project: Special Assessments Environmental Utility Fund TOTAL Current Financinq Plan $ 56,084.40 $ 318,915.60 $ 375,000.00 Final Financing Plan $ 56,084.40 $ 223,915.60 $ 280,000.00 It should be noted that the EUF, separate from the project fund, has currently contributed just under $43,000 towards the project financing. To track total project expenditures this amount is reflected in the final project financing plan above. RECOMMENDATION It is recommended that the city council approve the attached resolution for the Markham Pond Retaining Wall Improvement, City Project 05 -18: Approving Final Payment and Acceptance of Project, and; Staff recommends that the council authorize the finance director to implement the final financing plan, shown above, and to close project fund for City Project 05 -18. Attachments: 1. Resolution 2. Final Payment Application Packet Page Number 143 of 180 Agenda Item M7 Attachment 1 RESOLUTION APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT WHEREAS, the City Engineer for the City of Maplewood has determined that the Markham Pond Retaining Wall Improvement, City Project 05 -18, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1) City Project 05 -18 is complete and maintenance of these improvements is accepted by the city; and the final construction cost is $224,470.22. Final payment to Urban Companies, LLC, and the release of any retainage or escrow is hereby authorized. 2) The finance director is hereby authorized to implement the final financing plan listed in the report and to close the project fund after making all final payments. Special Assessments Environmental Utility Fund TOTAL: Final Financing Plan $ 56,084.40 $ 223,915.60 $ 280,000.00 Approved this 11 t" day of January 2010. Packet Page Number 144 of 180 Jj Application for Payment Agenda Item M7 (Unit Price Contract) Attachment 2 SEH No. 2 Eng. Project No.: MAPLE 108137 Location: City of Maplewood, Minnesota Contractor Urban Companies, LLC Contract Date 3781 LaBore Rd. Vadnais Heights, MN 55110 Contract Amount $ 251,113.00 Contract for Markham Pond Application Date For Period Ending Item No, Item Unit Est. Quantity to Q uantity Date Unit Price Total Price 1 MOBILIZATION LS 1 1 4,000.00 $4,000.00 2 REMOVE CONCRETE CURB & GUTTER $510.00 3.00 (ALL TYPES) LF 175 170 3 REMOVE BITUMINOUS PAVEMENT 250.00 $250.00 (ANY THICKNESS) SY 1375 900 4 REMOVE TIMBER RETAINING WALL AND $250.00 3.00 DISPOSE OF IN LANDFILL TON 9 9.72 5 SALVAGE CASTING - ALL TYPES EA 1 1 6 SALVAGE & INSTALL GUARD RAIL LF 115 115 7 DRAINAGE STRUCTUTRE - GROUT $1,850.00 10.00 REPAIR EA 1 1 8 SAWING BITUMINOUS PAVEMENT LF 245 200 9 CLEARING AND GRUBBING LS 1 1 10 PORTABLE CONCRETE BARRIER LF 280 280 11 TEMPORARY WOOD HANDICAPPED PED RAMP (USING ADA COMPLIANT DESIGN CRITERIA) EA 1 1 12 COMMON EXCAVATION (EV) (P) CY 185 185 13 WALL STRUCTURE EXCAVATION (EV) CY 900 964 14 UNSUITABLE WALL STRUCTURE EXCAVATION AND HAULED TO LANDFILL TON 1080 551.1 15 LIGHT WEIGHT AGGREGATE (CV) (P) CY 1500 1500 16 SELECT TOPSOIL BORROW (LV) CY 180 140 100 $510.00 3.00 $2,700.00 100.00 $972.00 250.00 $250.00 13.00 $1,495.00 250.00 $250.00 3.00 $600.00 2,500.00 $2,500.00 11.50 $3,220.00 300.00 $300.00 10.00 $1,850.00 10.00 $9,640.00 23.00 $12,675.30 85.00 $127,500.00 13.00 $1,820.00 Short Elliott Hendrickson Inc. Packet Page Number 14 POe 1 § %f 3 Item No. I Item Unit 17 STREET SWEEPER (WITH PICKUP 10 0 BROOM) HOUR 18 WATER FOR DUST CONTROL MGAL 19 AGGREGATE BASE CLASS 5, 100% $2,026.72 CRUSHED TON 20 BITUMINOUS WEARING COURSE - $6,420.60 MV435030B TON 21 BITUMINOUS BASE COURSE - MV35030B TON 22 BITUMINOUS MATERIAL FOR TACK COAT GAL 23 FURNISH & INSTALL CASTING EA 24 12" HDPE CL. V LF 25 2'X 3' CATCH BASIN (INCLUDES 23 40.00 CASTING) EA 26 CONNECT TO EXISTING DRAINAGE 1 2,250.00 STRUCTURE EA 27 RIPRAP CL. III CY 28 CONCRETE CURB & GUTTER 4.4 DESIGN B612 LF 29 TIMBER RETAINING WALL SF 30 GEOGRID SY 31 EROSION CONTROL - CONTRACTORS 950 950 PLAN LS 32 TRAFFIC CONTROL LS 33 SHUTTLE SERVICE LS 34 HANDICAPPED PAVEMENT MESSAGE EA 35 4 -INCH SOLID LINE YELLOW LF 36 24 -INCH STOP LINE WHITE -EPDXY LF 37 SILT FENCE, TYPE HEAVY DUTY LF 38 SEEDING MIXTURE 328 W/ CAT. 4 $5,000.00 BLANKET SY 39 SODDING TYPE LAWN AND BOULEVARD SY Total Contract Amount Agenda Item M7 A u • - • -------------- 40 12 70.00 $840.00 10 0 25.00 350 126.67 16.00 $2,026.72 120 78.3 82.00 $6,420.60 160 92.65 80.00 $7,412.00 70 35 10.00 $350.00 1 1 500.00 $500.00 23 23 40.00 $920.00 1 1 2,250.00 $2,250.00 1 1 500.00 $500.00 4.4 16 100.00 $1,600.00 175 170 20.00 $3,400.00 950 950 13.50 $12,825.00 2130 2130 3.00 $6,390.00 1 1 500.00 $500.00 1 1 500.00 $500.00 1 1 5,000.00 $5,000.00 2 2 25.00 $50.00 1160 612 0.30 $183.60 20 0 10.00 300 160 3.50 $560.00 360 800 2.00 $1,600.00 100 90 4.00 $360.00 $224,470.22 Short Elliott Hendrickson Inc. Packet Page Number 14P 1j Nof 3 Application for Payment (continued) Total Contract Amount Contract Change Order No. Contract Change Order No. Contract Change Order No. Less Previous Applications: AFP No. 1: 213,246.71 AFP No. 2: AFP No. 3: AFP No. 4: AFP No. 5: $ 251,113.00 AFP No. 6: AFP No. 7: AFP No. 8: AFP No. 9: Total Amount Earned Material Suitably Stored on Site, Not Incorporated into Work Percent Complete Percent Complete Percent Complete GROSS AMOUNT DUE LESS 0 % RETAINAGE AMOUNT DUE TO DATE LESS PREVIOUS APPLICATIONS AMOUNT DUE THIS APPLICATION Agenda Item M7 Attachment 2 $ 224,470.22 $ 224,470.22 $ 0.00 $ 224,470.22 213,246.71 $ 11,223.51 CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner on account of work performed under the Contract referred to above have been applied by the undersigned to discharge in full all obligations of the undersigned incurred in connection with work covered by prior Applications for Payment under said contract, Markham Pond, City of Maplewood, Minnesota, and (2) all material and equipment incorporated in said Project or otherwise listed in or covered by this Application for Payment and free and clear of all liens, claims, security interests and encumbrances, Date 1)11 / ; 7 t i 20C COUNTY OF -� ) STATE OF ) SS Urban Companies, LLC (Contractor) BY ale }, a vi k"'_ (Name and Title) Before me on this day of , 20 , personally appeared. known to be, who being duly sworn did deiose and say that he is the (office) of the Contractor above mentioned that lie executed the above Application for Payment and Affidavit on behalf of said Contractor; and that all of the statements contained therein are true, correct and complete. My Commission expires DEBORAH J. MCJAMES NOTARYPUBLIC— MINNESOTA (Not . ublic) w My CQ�1fn18SIOn Expires Jan 31, 2012 The undersigned has checke shown above. A part of this Application is the Contractor's Affidavit stating that all previous payments to him under this contract have been applied by him to discharge in full all of his obligations in connecting with the work by all prior Applications for Payment. In accordance with the Contract, the undersigned recommends approval of payment to the Contractor for the Amount due. Short Elliott Hendrickson Inc. By C Date City of Maplewood IC Date Page 3 of 3 Packet Page Number 147 of 180 Agenda Item M8 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer / Dep. Public Works Director Steven Love, Assistant City Engineer SUBJECT: Carsgrove Meadows Area Street Improvements, City Project 08 -10, Resolution Directing Reduction of Retainage on Existing Construction Contract DATE: January 4, 2010 INTRODUCTION The construction contract with Miller Excavating, Inc. for the Carsgrove Meadows Area Street Improvements (City Project 08 -10) is 99% complete. Miller Excavating has requested, by written notice, a reduction in contract retainage from 5% to 1 %. The council will consider the attached resolution authorizing the City Engineer to reduce the contract retainage. BACKGROUND On May 28, 2009, the city council awarded Miller Excavating, Inc. a construction contract for utility and roadway improvements in the amount of $1,816,784.00. The following change orders have been approved by the city council: Change Order #1: $32,022.90 Approved 7/20/2009 Change Order #2: $135,500.00 Approved 9/14/2009 Change Order #3: $21.557.50 Approved 9/28/2009 Total Change Orders: $189,080.40 The revised approved awarded construction contract total is $2,005,864.40. DISCUSSION The total contract amount paid to date is $1,806,191.71, or 90% of the approved contract amount. The total contract amount paid to date is the summation of the total quantities paid minus 5% retainage. Therefore: Total cost of quantities completed to date: $1,901,254.44 5% Retainage: - 95.062.72 Total contract amount paid to date: $1,806,191.71 Staff has been working with the contractor to finalize quantities for the remainder of the year. City staff and the contractor agree to the quantities paid for work finished to date. The contractor has fulfilled about 99% of their obligation to punch list items and other required project contract work for the remainder of the year. Staff feels that a reduction in contract retainage is justified. Packet Page Number 148 of 180 Agenda Item M8 BUDGET IMPACT The total amount of retainage held by the city to date is $95,062.72. A retainage reduction to 1% will decrease this amount to $19,012.54, thereby releasing $76,050.18 owed to the contractor. An adjustment in retainage does not increase or decrease the total approved contract amount. No contract or budget adjustments are needed. RECOMMENDATION It is recommended that the city council approve the attached resolution directing the City Engineer to reduce retainage on the existing construction contract for City Project 08 -10 to 1 %. Attachments: 1. Resolution 2. Location Map 3. Contractor Letter Packet Page Number 149 of 180 Agenda Item M8 Attachment 1 RESOLUTION DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 08 -10 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 08 -10, Carsgrove Meadows Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, Miller Excavating, Inc., has requested, by written notice, a reduction in contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 1 %. Packet Page Number 150 of 180 Agenda Item M8 Attachment 2 Koh1man C�- - Vals �La ke <e i��� �� F6 1 COUNTY ROAD C Koh1man 0 Park 0 U� Cn PALM Manufactured C Housing Mao Estates C/) C) C- y 5 C 01� � >- 4 CO i n CONNOR N CT. I AVE. DEM U) o C) BROOKS 4JJ ��� CT. i I 112 � SEXTANT <Z i� ��`� � AVE. (60 GER� — - — ---------- — ----- — ---- . ........... — - — ----- . ..... Sp L 32 � Cn PROPOSED STREET IMPROVEMENT NO SCALE Capital Improvement Project for 2009 Carsgrove Meadows Area Street Improvements City Project 08-10 Packet Page Number 151 of 1 E J 12/21/2009 02:13pm #151 Page 02/02 Agenda Item M8 Attachment 3 MILLER EXCAVATING I N C A xt I* () R n 'r E az 3636 STAGECOACH TR3,- NO. • STILIMATER, MN SSOAZ Kix ar.S +nglt, Ice ve theft, Aff! City of Maplewood 1902 County ]Road H East Maplewood, MN 55109 Attn: Steve Lave, Project Manager Re, Carsgrove Meadow Neighborhood Improvements Maplewood, MN Regards, g Steve St. Claire Vice President PHONE: (651) 439.(637 • FAX, (651) 3517210 • E•MAIL: p , AiIIerexe @ ■al.cnm • WEB; www.milleroxc.con, Packet Page Number 152 of 180 Agenda Item M9 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Dep. Public Works Director Steve Kummer, Civil Engineer II SUBJECT: Castle Avenue Improvements, City Project 08 -12, Consider Approval of Resolution Reducing Retainage on Existing Construction Contract DATE: December 30, 2009 INTRODUCTION The construction contract with T.A. Schifsky and Sons, Inc. for the Castle Avenue Improvements (City Project 08 -12) is 95% complete. The contractor has requested, by written notice, a reduction in contract retainage from 5% to 1 %. The council will consider the attached resolution authorizing the City Engineer to reduce the contract retainage. BACKGROUND On May 11, 2009, the city council awarded T.A. Schifsky and Sons, Inc. a construction contract for utility and roadway improvements in the amount of $797,685.05. DISCUSSION The total contract amount paid to date is $727,381.80, or 91 % of the approved contract amount. The total contract amount paid to date is the summation of the total quantities paid minus 5% retainage. Therefore: Total cost of quantities completed to date: $ 765,665.05 5% Retainage: - 38,283.25 Total contract amount paid to date: $ 727,381.80 Staff has been working with the contractor to finalize quantities for the remainder of the year and the contractor is agreeable to the quantities paid up to the finish of work for the construction season. The contractor has fulfilled a majority of their obligation to punch list items and other required project contract work for the remainder of the year. Staff feels that a reduction in contract retainage is justified. BUDGET IMPACT The total amount of retainage held to date is $38,283.25. A retainage reduction to 1 % will decrease this amount to $7,656.65, thereby releasing $30,626.60 owed to the contractor. An adjustment in retainage does not increase or decrease the total approved contract amount. No contract or budget adjustments are needed. Packet Page Number 153 of 180 Agenda Item M9 RECOMMENDATION It is recommended that the city council approve the attached resolution directing the City Engineer to reduce retainage on the existing construction contract for City Project 08 -12 to 1 %. Attachments: 1. Resolution 2. Location Map 3. Contractor Letter Packet Page Number 154 of 180 Agenda Item M9 Attachment 1 RESOLUTION DIRECTING REDUCTION OF RETAINAGE ON EXISTING CONSTRUCTION CONTRACT PROJECT 08 -12 WHEREAS, the City Council of Maplewood, Minnesota has previously ordered Improvement Project 08 -12, Castle Avenue Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the contractor, T.A. Schfisky and Sons, Inc., has requested, by written notice, a reduction in contract retainage, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the retainage within the construction contract is hereby authorized to be reduced, at the discretion of the City Engineer, from 5% to 1 %. Packet Page Number 155 of 180 Agenda Item K88 A++-~t,--~+ ') S -- ^ —1 N][ AVE. 14�` ��V[_^ // | / i/1 / EWAY Com City // `�/�y . ,{J., AVE , _] (l| -� �\ /[- r7 V L_. 1 /| | LAURIEd ^ � PROPOSED STREET IMPROVEMENT NO SCALE Capital Improvement Project for 2009 Castle Avenue Improvements City Project 08-12 Packet Page Number 156 of 1 B Steven Kummer Agenda Item M9 Attachment 3 From: Jonathan Hager Dhager @taschifsky.com] Sent: Tuesday, December 01, 2009 12:48 PM To: Steven Kummer Cc: Rob Stangler Subject: Castle Retainage Follow Up Flag: Follow up Flag Status: Flagged Steve- I'm officially requesting the retainage to be reduced from 5% - 1% in Pay Application #5. Thanks, Jon Hager Project Manager /Estimator T.A. Schifsky & Sons Inc. ihaertschifskv. com 651 - 777 -1313 office 651 -248 -0300 cell 651777 7843 Fax 2370 Hwy 36 E. N. St. Paul, MN 55109 Packet Page Number 157 of 180 Agenda Item M10 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Dep. Public Works Director Scott Schultz, Fleet Superintendent SUBJECT: Approve Purchase of Street Sweeper DATE: January 4, 2010 INTRODUCTION The 2010 capital outlay budget includes replacement of an Elgin Street Sweeper. This is a planned expenditure as outlined in the adopted 2010 -2014 Capital Improvement Plan (CIP). BACKGROUND The street sweeper, purchased in 2001, is scheduled for replacement because of its age and condition. Street sweepers are high -wear machines. In the past sweeper replacement typically occurred every five years but due to better equipment manufacturing and maintenance, each sweeper is scheduled for replacement on a seven to ten year basis. Owning and operating these pieces of equipment beyond this life span is not cost - effective as repair costs greatly increase. BUDGET The capital outlay budget includes $150,000 for the Elgin Sweeper. Due to standard equipment and operator /public safety upgrades the estimated cost is just under $160,000 including sales tax and trade in. The Fleet Management Fund has a sufficient balance to allow for this purchase as this was a planned expenditure. RECOMMENDATION It is recommended that the council give approval to enter into a contract with McQueen Equipment, Inc. under State Contract No. 441191, for the purchase of a 2010 Elgin Pelican Street Sweeper for the purchase price of $156,113.38 including sales tax and trade -in. Attachments: 1. Quote and letter from MacQueen Equipment Packet Page Number 158 of 180 Dec. 3, 2009 11:35AM MacQueen Equipment, Inc, ORDER:1100023 MACQUEEN EQUIPMENT, INC. DATE: 12/03/09 595 ALDINE STREET ST. PAUL, MN 55104 CITY OF MAPLEWOOD *VISA* SHIP TO: CITY OF MAPLEWOOD 1902 EAST COUNTY ROAD B 1902 E. CO. RD. B MAPLEWOOD MN 55109 Customer P.O. Customer Phone: 651-249-2431 QTY. DESCRIPTION 1.00 *2010 PELICAN NS DUAL 1.00 *TRADE IN '02 PELICAN SE DUAL No, 7898 P. 2 Agenda Item M10 Attachment 1 MAPLEWOOD MN 55109 TERMS: N30 SALES REP. M/Q PO: EACH EXTENDED PRICE 166,071.00 166,071.00 -20,000.00 -20,000.00 PRICING BASED OFF MINNESOTA STATE CONTRACT #441191 PRICING INCLUDES: AM/FM/CD RADIO HIGH BACK AIR RIDE CLOTH SEAT-RIGHT HAND DUALIZATION PACKAGE TURBO 11 PRECLEANER HYDRAULIC TEMP & LEVEL SHUTDOWN SPARE GUIDE WHEEL ONLY LED STROBE, WIRED & MOUNTED-SINGLE LED STOP/TURN & TAIL LOWER ROLLER WASHOUT PELICAN SERVICE MANUAL FREIGHT, DELIVERY & TRAINING INCLUDED, HOURS.' SUBJOT, 146 SHIP VIA: SALES TAX 10,042.38 EQ. ARR, F.E.T. 0.00 TRK. ARR. FREIGHT TOTAL 156,113.38 Applicable sales tax and F.E.T will be added, Un'less:t-ax exemption certificate is provided. Packet Page Number 159 of 180 Agenda Item M10 Attachment 1 Mac ueen Eauinment, Inc. Distributor of Municipal & Contractor Equipment 595 Aldine st. St. Paul, MN 55104 651- 645 -5726 651- 645- 6668fax www.macqueeneg.com 12 -03 -09 Scott Schultz Utility /Fleet Superintendant, Maplewood, MN RE: 2010 Pelican pricing Scott, Since your last sweeper purchase in 2007 the Elgin Pelican has undergone many changes. Most of these changes have come in the form of operator comfort and safety. For example: -The noise level in the cab has been reduced by approximately 9 db. -The bubble window has been eliminated in order to eliminate back and neck soreness: - Visibility from the cab to the street has been increased greatly in all directions and a rear view camera is now a standard feature. Although these changes have come at a significant cost increase they have been very well received by operators and mechanics, as you saw on our demonstration on December 1 st In addition, emission standards have forced manufacturers to re- engineer equipment which has added surprising cost to equipment. If you have any further questions feel free to give me a call. Sincerely, Judd Genereaux MacQueen Equipment 612 -810 -1895 cell Packet Page Number 160 of 180 Agenda Item M11 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Dep. Public Works Director Steve Kummer, Civil Engineer II SUBJECT: Holloway Avenue and Stanich Highlands Area Street Improvements, City Project 09 -13, Resolution Modifying Existing Construction Contract, Change Order No. 1 DATE: January 4, 2010 INTRODUCTION The city council will consider approving the attached resolution modifying the existing construction contract for the Holloway Avenue and Stanich Highlands Area Street Improvements. PROJECT BACKGROUND On August 24, 2009, the city council awarded Tower Asphalt a construction contract for utility and roadway improvements in the amount of $1,964,957.30. Construction on Holloway Avenue and Ripley Avenue are nearly complete, with completion of final restoration (sod, seed and blanketing) and the final lift of paving scheduled for spring 2010. The remaining roadway and utility work in the Stanich - Highlands area (includes Stanich Place, Price Avenue, Ripley Avenue and portions of Hazel and Ruth Streets) is scheduled to commence in April 2010. DISCUSSION Unforeseen weather conditions during the project were encountered causing unstable soil conditions during construction on Holloway Avenue and in the Stanich- Highlands Area. Additional subgrade excavation and select granular material were necessary due to high amounts of precipitation during the month of October. In order to achieve adequate compaction of the new roadway section, additional subgrade material needed to be excavated and replaced with dry select granular material. The unused quantity for the temporary rock construction entrance line item was deducted from the contract to defray the overall cost of the added soils correction. Also, additional costs for connecting eight existing residential water services to the newly replaced North Saint Paul watermain were required during construction. This is an additional cost obligation covered by the City of North Saint Paul water utility. BUDGET Change Order No. 1 is summarized in the attached form. The total amount of the additional soils correction is $37,273.25. However, through an agreement with the contractor, $27,000.00 of this cost is defrayed through reallocating the estimated quantity of material in the contract needed for temporary rock construction entrances as the project realized a Packet Page Number 161 of 180 Agenda Item M11 savings due to the use of more cost - effective erosion - control BMP's. This results in a net cost of $10,273.25 for additional soils corrections. Connections to residential water services were quoted at a unit price of $618.00 each. Connection to eight (8) total water services results in a total cost of $4,944.00. The total net change of Change Order No. 1 totals $15,217.25 resulting in a revised contract amount of $1,980,174.55. No budget adjustment is needed at this time as the increased cost falls within project contingencies. The additional cost for the water service connections of $4,944.00 will be billed to the City of North Saint Paul as part of their obligation to the Holloway Ave and Stanich Highlands Improvements and will be reflected in the final project financing plan upon project completion. RECOMMENDATION It is recommended that the city council approve the attached resolution for the Modification of Existing Construction Contract, Change Order No. 1, for City Project 09 -13. Attachments: 1. Resolution 2. Location Map 3. Change Order No.1 Packet Page Number 162 of 180 Agenda Item M11 Attachment 1 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 09 -13, CHANGE ORDER NO.1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 09 -13, Holloway Avenue and Stanich Highlands Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 09 -13, Change Order No. 1. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The mayor and city engineer are hereby authorized and directed to modify the existing contract by executing said Change Order No.1 in the amount of $15,217.25. The revised contract amount is $1,980,174.55. Packet Page Number 163 of 180 Agenda item IVI 11 me me - - - - - ------- AVE Kn I e Head AVE. �i" 0 R 4 h G AVE � Az " DO PE AVE. A t 3rd LARK AVE. P N L'i S PA L T. _j PL. W > 2nd < < LAURIE co _j LAURIE 1 Q R A� < LIJ, r i '990 PO, CI < >_ RST A J ' 1 ' �,37C� T V AVE. DHU� RS -Z 02� ------- L_ Y Jam' RD. B < SAN SOUTH M < . ........... ­ BURKE -2 / A VE. a' BURKE AVE. BURKE 4 - F — I — F­ z T_ AVE. ELDR L " 0 EL _7 JE 605 ELD RIDGE ' 64 6 CENTFR BEI LM P N T��- �' VE , ' �-� j LA. MONT o AV < VAN A > 1 SK E) 5 AV,- HIARR:q- A E� PROJECT SKILL 9 L'i HRYER AVE. N ROSEWOOD N AVE, AiooD < AVE. I I SHWER - SL LOCATION �TAI A R S E W 0 0 D RYAN - AV E_ A VE 0 4 z: 0 COWER PL, W HOLLJOW AVE. IAVE. I TIER 'CR NEY F-� I_��, U�su Im V��! AVE, 0 , SEA DOW KNOL < A R1 z > I Ey RIPLEY AVE. 7 KINGS ON U, < k f KINGSTON AVE. qi A VE. C F_� .2� _j Co u L'i PRICE AVE O 6 t1Q Li 'n 29 < L'i 0 < Lj - 1 EUR 064 30 LARPEN U) 0 CALIF ORNIA AVE 0 Z I U) _J I­_ 0 DAH V) E. R IDAHO w AVE. CD < C" Ll :L: < W Ll z < HOYT �AV Ld FIJ L) E. HOYT TANA LAVE. \ �ONNAi MONK t t E. IOWA -TAV .7i � ON' z E. MONTANA < AVE EV OA n E. NEBRASKA AVE A E NEVADA A VE. AVF '\ => 0 G X E_ ARLINGTON AVE. AVE. I T SdERWOOD AVF. I ARLING ON Cn D D Cn E. COTTAGE 1 AVE. T, E. CLEAR A VE. z Trader U J Court E. IVY A VE. �o - -� < AVE. ILSEN HYA� CINTH 6 0 w Z< � 1 1 � V CD OR A AVE: I In I t I 1\ Lst �' � City of Maplewood, Minnesota Department of Public Works Engineering Division ........... ....... .... .... ........... ... .......... PROJECT LOCATION MAP NORTH STREET IMPROVEMENTS CITY OF MAPLEWOOD CITY OF NORTH ST. PAUL Packet Page Number 164 o gXHIBIT 1 Agenda Item M11 Page 1 Attachment 2 CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Holloway Avenue and Stanich Highlands Area Improvements PROJECT NO: City Project 09 -13 CONTRACTOR: Tower Asphalt CHANGE ORDER NO.: One (1) DATE: December 30, 2009 The following changes shall be made in the contract documents: REVISE BID SCHEDULE E — HOLLOWAY AVENUE ROADWAY IMPROVEMENTS Item Unit Unit No. Item Description Unit Quantity Price Amount 13 Subgrade Excavation for CY 1,212 $6.00 $7,272.00 1,490 Additional Correction (EV) $8,940.00 Additional Correction (EV) 15 Select Granular Borrow for CY 1,346 $7.25 $9,758.50 Select Granular Borrow for Additional Correction (LV) 1,559 $7.25 $11,302.75 50 Temporary Rock Construction TON -550 $20.00 - $11,000.00 TOTAL SCHEDULE E $6,030.50 REVISE BID SCHEDULE F — STANICH HIGHLANDS AREA ROADWAY IMPROVEMENTS Item Unit No. Item Description Unit Quantity Price Amount 13 Subgrade Excavation for CY 1,490 $6.00 $8,940.00 Additional Correction (EV) 15 Select Granular Borrow for CY 1,559 $7.25 $11,302.75 Additional Correction (LV) 45 Temporary Rock Construction TON -800 $20.00 - $16,000.00 TOTAL SCHEDULE F $4,242.75 ADD BID SCHEDULE CO #1 — ADDITIONAL NSP WATER MAIN IMPROVEMENTS Item Unit No. Item Description Unit Quantity Price Amount 1 Connect to Existing Water EACH 8 $618.00 $4,944.00 TOTAL SCHEDULE CO #1 $4,944.00 Packet Page Number 165 of 180 Agenda Item M11 Page 2 Attachment 2 TOTAL NET CHANGE ORDER NO. 1 CONTRACT STATUS: Original Contract: $1,964,957.30 Net Change of Prior Change: $0.00 Change this Change Order: $15,217.25 Revised Contract: $1,980,174.55 Reconmlended By: Kimley -Horn and Associates, Inc. $15,217.25 B Date: Agreed to By: Tower Asphalt B Date: Approved By: City of Maplewood B Date: Mayor B Date: City Engineer Packet Page Number 166 of 180 Agenda Item M12 AGENDA REPORT TO: City Manager, Jim Antonen FROM: IT Director, Mychal Fowlds SUBJECT: Authorization to make payment for Eden Systems yearly support contract. DATE: January 6, 2010 Introduction Support contracts for software are a major necessity due to the fact that there are always fixes and updates and without the support contracts we're entitled to none of these. Also, in order to speak with any of our third party vendors a support contract is required. Background The City of Maplewood has been using Eden Systems for quite some time. We are now using Eden Systems as the major software package for Finance, Community Development & Parks, Public Works, HR and Citizen Services divisions. All city employees who work on the budget use Eden Systems. The small increase from 2009 to 2010 is due to the inclusion of the Tyler Online Training Center which will allow our users to gain additional knowledge of the software they are using. Budget Impact This purchase has been planned for and will be funded from the 2010 IT Fund in the amount of $54,203.25. Recommendation It is recommended that authorization be given to pay the support contract for Eden Systems so as to keep current with updates and to keep Eden Systems support available for staff. Action Required Submit to City Council for review and approval. Attachments: 1. Eden Systems invoice MRF Packet Page Number 167 of 180 Remittance: Tyler Technologies, Inc Invoice P.C. Box 678168 Invoice Na Date Page tyler Dallas, TX 75267 -8168 20857 12/03/2009 1 of 2 technologies Questions: Phone: 207- 781 -2260 Tall -free: 1- 800 - 772 -2260 Email: munis .accountingt Fax: 207- 781 -2459 (Accounting Dept) Bill To: City of Maplewood Ship To: City of Maplewood Attn: Mychel Fowldes Attn: Mychel Fowldes 1830 E County Road B. 1830 E. County Road B. Maplewood, MN 55109-0000 Maplewood, MN 55109 -0000 Customer No. Ord No PO Number Currency Terms Due Date 5195 10023 USD NET30 01/02/2010 - Date Description Units Rate Extended Price GL/AP Support 1 6,428.89 6,428.89 Accounts Receivable Support 1 1,285.78 1,285.78 Human Resources Support 1 4,211.83 4,211.83 Parcel Manager Support 1 2,945.59 2,945.59 Data Dictionaries Support 1 468.28 468.28 Licensing Support 1 3,654.42 3,654.42 Project Accounting Support 1 6,231.23 6,231.23 Purchasing Support 1 1,285.78 1,285.78 Tyler Output Processing Support 1 249.00 249.00 Tyler Output Processing Support 1 2,012.75 2,012.75 Administration Support 1 3,857.33 3,857.33 Parcels w/ Permits Support 1 5,897.29 5,897.29 Tyler Online Training Center 1 1,500,00 1,500.00 Payroll Support 1 Packet PSWNWriber 168 of 180 8,177.97 Remittance: Tyler Technologies, Inc Invoice X 'AF P.O. Box 678168 IL N Dallas, TX 75267 -8168 Invoice No Date Page e.r 20857 12103/2009 2 of 2 t *Ytechnologies Questions: Phone: 207 -781 -2260 Toll -free: 1- 800 -772 -2260 Email: munis,accounting@tylertech.com Fax: 207 - 781 -2459 (Accounting Dept) Bill To: City of Maplewood Ship To: City of Maplewood Attn: Mychel Fowldes Attn: Mychel Fowldes 1830 E. County Road B. 1830 E. County Road B.' Maplewood, MN 55109 -0000 Maplewood, MN 55109 -0000 Customer No. Ord No PD Number Currency Terms Due Date 5195 10023 USD NET30 01/02/2010 Date Description Units Rate Extended Price Agency License Support -1 User 1 884.98 584.98 Agency License Support -1 User 1 4,277.83 4,277.83 SALES TAX 1 714.84 714.84 Forms Citizen Services Support -LI 1 419.46 419.46 Packet Page Number 169 of 180 Agenda Item M -13 Memorandum To: James W. Antonen, City Manager From: Bob Mittet, Finance Director Date: January 6, 2010 Re: Resolutions Naming Authorized Signers on City Owned Bank Accounts BACKGROUND The City designates three authorized signers on its bank depositories. Those are the Mayor, City Manager and Finance Director. The authorized signers apply to all city owned bank accounts, those currently being: • US Bank, National Association • US Bank's Treasury Management Services • Alerus Financial (fka Prosperan Bank) Additionally, Council is asked earlier in this meeting to designate Lake Area Bank as a depository. If approved as a depository, this request will also include Lake Area Bank. Attached are four resolutions, each, in its own form specified by the respective bank, establishing the signers for the above banks. RECOMMENDATION Staff requests approval of the resolutions authorizing the Mayor, City Manager and Finance Director as signers on bank accounts. Packet Page Number 170 of 180 DEPOSITORY SERVICES RESOLUTION FOR GOVERNMENTAL ENTITIES DEPOSITOR NAME: City of Maplewood CONTACT: Finance Department ADDRESS: 1830 Countv Road B East Maplewood, MN 55109 TAX IDENTIFICATION NUMBER: 41- 6008920 I, Karen Guilfoile (name of certi, f ping officer) do hereby certify that I am the City Clerk (title of certili�ing offcer) of the above -named governmental entity (therein called the 'Depositor') a Municipality existing under the laws of the State of Minnesota and that the following is a true, complete and correct copy of resolutions adopted at a meeting of the Depositor duly and properly called and held on the 11th day of January , 20 10 ; that a quorum was present at said meeting; and that said resolutions are now in full force and effect. RESOLVED, that U.S. Bank National Association is hereby designated as a depository of the Depositor with authority to accept or receive at any time for the credit of the Depositor deposits by whomsoever made of funds and other property in vvhatever form or manner transferred to endorsed; and that any officer of the Depositor is hereby authorized to open or cause to be opened one or more accounts with the Bank on such terms, conditions and agreements as the Bank may now or hereafter require and to make any other agreements deemed advisable in regard to any of the foregoing. Depositor acknowledges and agrees that the services contemplated by this resolution shall be governed by the U.S. Bank Customer Agreement for commercial deposit accounts, as amended from time to time. RESOLVED, that checks, drafts or other orders for the payment, transfer or withdrawal of any of the funds or other property of the Depositor on deposit with the Bank shall be binding on the Depositor when signed, manually or by use of a facsimile or mechanical signature or otherwise authorized, by any one of the individuals listed in the section entitled "Authorized Signers ", and the Bank is hereby authorized to pay and charge to the account of the Depositor any such checks, drafts or other orders so signed or otherwise authorized, including those payable to the individual order of the same person or persons signing or otherwise authorizing the same and including also those payable to the Bank or to any other person for application, or which are actually applied to the payment of any such indebtedness owing the Bank from the person or persons who signed such checks, drafts or other withdrawal orders or otherwise authorized such withdrawals. In particular, and not in limitation of foregoing, such persons may authorize payment, transfer or withdrawal by oral or telephonic directions to the Bank complying with such rules and regulations relating to such authorization as the Bank may communicate to the Depositor from time to time. RESOLVED, that the City Clerk (identif certifying officer by title) hereby certifies to the Bank the names and signatures (either actual or any form or forms of facsimile or mechanical signatures adopted by the person authorized to sign) of the Authorized Signers listed below and shall from time to time hereafter, upon a change in the facts so certified, immediately certify to the Bank the names and signatures (actual or facsimile) of the persons then authorized to sign or to act. The Bank shall be fully protected in relying on such certificates and on the obligation of the certifying officer (set forth above) to immediately certify to the Bank any change in any facts so certified, and the Bank shall be indemnified and saved harmless by the Depositor from any claims, demands, expenses, loss or damage resulting from or growing out of honoring or relying on the signature of other authority (whether or not properly used and, in the case of any facsimile signature, regardless of when or by whom or by what means such signature may have been made or affixed) of any officer or person whose name and signature was so certified, or refusing to honor any signature or authority not so certified. Packet Page Number 171 of 180 RESOLVED, That these resolutions shall continue in force until express written notice of their rescission or modification has been furnished to and received by the Bank; and RESOLVED, That any and all transactions by or on behalf of the Depositor with the Bank prior to the adoption of this resolution be, and the same hereby are, in all respects ratified, approved and confirmed. I further certify that the officers of the Depositor signing the resolution, have, and at the time of adoption of said resolutions had, full power and lawful authority to adopt the foregoing resolutions and to confer the powers therein granted to the persons named, and that such persons have full power and authority to exercise the same. I further certify that the names, titles (if any) and signatures (actual or facsimile) of the persons authorized to sign or act on behalf of the Depositor by its governing board identified above are as set forth below in the section of this Resolution entitled "Authorized Signers ". I further certify, under penalties of perjury, that the tax identification number shown above is correct and that the Depositor is not subject to backup withholding because (a) it is exempt, (b) has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends or (c) the IRS has notified the Depositor that it is no longer subject to backup withholding. Account Number: 104755879525 and 150080667150 Authorized Signers Name Will Rossbach James Antonen Robert Mittet Title Mavor City Manager Finance Director Signature IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of the Depositor this 11th day of January 1 20 10 (Certing Officer) (Attest by one other o'cer) City Clerk (Title) (Title) 2 Packet Page Number 172 of 180 The undersigned Contract Signers, being the owners, officers, partners, managers or otherwise duly authorized agents of the Customer hereby agree as follows: U.S. Bank's Treasury Management serv=ices ( "Serv=ices ") are described in the U.S. Bank Treasury Management Services Terms and Conditions, the merchant processing Terms of Service, any Implementation Documents, user manuals, operating guides and other related documentation and disclosures provided by U.S. Bank, and any addendum to any of the foregoing (collectively the "Agreement "). The Contract Signers, acting on behalf of the Customer, has received and reviewed the Agreement and desires to use one or more of the Services by entering into this Agreement. The Contract Signers certify and warrant that they have taken all action required by the organizational documents of the Customer to authorize the individuals signing below to act on behalf of the Customer (the "Authorized Signers ") in all actions taken under the Agreement. The Authorized Signers are empowered in the name of and on behalf of the Customer to enter into all transactions contemplated in the Agreement including, but not limited to, selecting Services, appointing Agents to act on behalf of the Customer in the delivery of Services, signing additional documentation necessary to implement the Services and giving the Customer instructions with regard to any Service, including without limitation, merchant processing, wire transfers, ACH transfers, and any other electronic or paper transfers from or to any account the Customer may maintain with U.S. Bank. U.S. Bank may, at its discretion, require the Customer to execute additional documentation to implement or amend certain Services. In such cases, documentation necessary to implement or amend such Services shall be signed by at least one of the Authorized Signers.The Contract Signers further acknowledge and agree that U.S. Bank may implement or amend Services based on the verbal, written, facsimile, voice mail, email or other electronically communicated instructions that it believes in good faith to have been received from an Authorized Signer. U.S. Bank is entitled to act in reliance upon the authorizations in this Agreement until it receives written notice of their revocation and has a reasonable opportunity to act thereon. Authorized Signer (please print): Will Rossbach Title: Mayor Signature: Date: Authorized Signer (please print): James Antonen Title: City Manager Signature: Date: U.S. Bank Treasury Page 1 of 2 Packet PaRM%6a ? t 2 85%o Management Services Agreement I= Treasury Management Service Agreement Authorized Signer (please print): Robert Mittet Title: Finance Director Signature: Date: Authorized Signer (please print): Title: Signature: Date: Customer acknowledges that it has received a copy of the Agreement which governs treasury management services, plus all disclosures of fees and service charges and other disclosures required by law and agrees that all treasury management services will be governed by the Agreement. In compliance with Internal Revenue Service ( "IRS ") Regulations, the Contract Signers on behalf of the Customer hereby certify, under penalty of perjury, that the Taxpayer Identification Number(s) provided in this Agreement are correct, and that the Customer is not subject to backup withholding because: (a) it is exempt from backup withholding, or (b) if not exempt, is has not been notified by the IRS that it is subject to backup withholding as a result of a failure to report all interest and dividends, or (c) the IRS has notified the Customer that it is no longer subject to backup withholding. The Contract Signers hereby certify that: (i) the signatures appearing above are the true and authentic signatures of the Authorized Signers; (ii) the assumed business name(s) of the Customer, if any, are duly registered with the appropriate state agency, and if not, U.S. Bank shall be promptly notified when registered; (iii) the Contract Signers are duly authorized agents of the Customer and that they are signing on behalf of the Customer in their authorized capacity; and (iv) the Contract Signers have full authority to execute this Agreement. Contract Signer (please print): Karen E. Guilfoile Title and Name of Company: City Clerk Signature: Date: Contract Signer (please print): Title and Name of Company: Signature: Date: APPROVAL BY U.S. BANK NATIONAL ASSOCIATION Signature: Printed Name: Officer Number: Telephone Number: Title: Date: U.S. Bank Treasury Page 2 of 2 Packet PaRM%) e ? W 2 8q f$o Management Services Agreement Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Maplewood, Minnesota was duly called and held in the Council Chambers of said City of the 11th of January, 2010 at 6:30 P.M. The following members were present: Councilmember moved adoption of the following resolution: RESOLUTION CORPORATE BANKING RESOLUTION RESOLVED, that Alerus Financial, N.A. at any one or more of its offices or branches, be and is hereby designated as a depository for the funds of this Corporation, which may be withdrawn on checks, drafts, advices of debit, notes or other orders for the payment of monies bearing the following appropriate number of signatures: Any three (3) of the following named officers or employees of the Corporation ( "Agents ") listed below. Will Rossbach, Mayor of City of Maplewood James Antonen, City Manager of City of Maplewood Robert Mittet, Finance Director of City of Maplewood And that Alerus Financial, N.A. shall be and is authorized to honor and pay the same whether or not they are payable to bearer or to the individual order of any Agent or Agents signing the same. FURTHER RESOLVED, that Alerus Financial, N.A. is hereby directed to accept and pay without further inquiry any item drawn against any of the Corporation's accounts with Alerus Financial, N.A. bearing the signatures of its Agents, as authorized above or otherwise, even though drawn or endorsed to the order of any Agent signing or tendered by such Agent for cashing or in payment of the individual obligation of such Agent or for deposit to the Agent's personal account, and Alerus Financial, N.A. shall not be required or be under any obligation to inquire as to the circumstances of the issue or use of any item signed in accordance with the resolutions contained herein, or the application or disposition of such item or the proceeds of the item. FURTHER RESOLVED, that any one of such Agents is authorized to endorse all checks, drafts, notes and other items payable to or owned by this Corporation for deposit with Alerus Financial, N.A., orfor collection or discount by Alerus Financial, N.A.; and to accept drafts and other items payable to Alerus Financial, N.A. FURTHER RESOLVED, that the above named agents are authorized and empowered to execute such other agreements, including, but not limited to, special depository agreements and arrangements regarding the manner, conditions, or purposes for which funds, checks, or items of the Corporation may be deposited, collected, or withdrawn and to perform such other acts as they deem reasonably necessary to carry out the provisions of these resolutions. The other agreements and other acts may not be contrary to the provisions contained in this resolution. FURTHER RESOLVED, that the authority hereby conferred upon the above named Agents shall be and remain in full force and effect until written notice of any amendment or revocation thereof shall have been delivered to and received by Alerus Financial, N.A. at each location where an account is maintained. Alerus Financial, N.A. shall be indemnified and held harmless from any loss suffered or any liability incurred by it in RESOLUTION 10- - Packet Page Number 175 of 180 continuing to act in accordance with this resolution. Any such notice shall not affect any items in process at the time notice is given. Seconded by Ayes- STATE OF MINNESOTA ) COUNTY OF RAMSEY ) SS CITY OF MAPLEWOOD ) I, the undersigned, being the duly qualified and appointed Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the above foregoing extract of the Minutes of a regular meeting of the City of Maplewood, held on the 11th of January, 2010, with the original on file in my office, and the same is a full, true and complete transcript therefrom insofar as the same relates to Designation of Depository. WITNESS my hand this of 2010. Karen Guilfoile City Clerk City of Maplewood, Minnesota RESOLUTION 10- - Packet Page Number 176 of 180 CORPORATE AUTHORIZATION RESOLUTION By: LAKE AREA BANK _CITY OF MAPLEWOOD Referred to in this document as "Financial Institution" Referred to in this document as "Corporation" I, _Karen Guilfoile certify that I am Secretary (clerk) of the above named corporation organized under the laws of _Minnesota Federal employer I.D. Number 41-6008920 engaged in business under the trade name of _City of Maplewood , and that the resolutions on this document are a correct copy of the resolutions adopted at a meeting of the City Council of the Corporation duly and properly called and held on _January 11, 2010_ (date). These resolutions appear in the minutes of this meeting and have not been rescinded or modified. AGENTS Any Agent listed below, subject to any written limitations, is authorized to exercise the powers granted as indicated below: 70ET M-7. t.".fii[1 ''= *' [iCe i1 A. _Will Rossbach , Mayor B. _James Antonen, City Manager_ C. _Robert Mittet, Finance Director H A Signature Facsimile Signature (if used) X X 0 X X X POWERS GRANTED (Attach one or more Agents to each power by placing the letter corresponding to their name in the area before each power. Following each power indicate the number of Agent signatures required to exercise the power.) Indicate A, B, C, D or E Description of Power A, B, C_ _A, B, C (1) Exercise all of the powers listed in this resolution (2) Open any deposit or share account(s) in the name of the _ Corporation. (3) Endorse checks and orders for the payment of money or _ otherwise withdraw or transfer funds on deposit with this Financial Institution. (4) Borrow money on behalf and in the name of the Corporation, sign, execute, and deliver promissory notes or other evidences of indebtedness. Indicate number of signatures Required 3 3 Packet Page Number 177 of 180 _A, B (5) Endorse, assign, transfer, mortgage or pledge bills receivable 2 warehouse receipts, bills of lading, stocks, bonds, real estate or other property now owned or hereafter owned or acquired by the Corporation as security for sums borrowed, and to discount the same, unconditionally guarantee payment of all bills received, negotiated or discounted and to waive demand, presentment, protest, notice of protest and notice of non- payment. _A, B (6) Enter into a written lease for the purpose of renting, maintaining 2 accessing and terminating a Safe Deposit Box in this Financial Institution. _A, B, C (7) Other _Transfer funds to /from other bank accounts owned by 1 _City of Maplewood LIMITATIONS ON POWERS The following are the Corporation's express limitations on the powers granted under this resolution. EFFECT ON PREVIOUS RESOLUTIONS This resolution supersedes resolution dated If not completed, all resolutions remain in effect. CERTIFICATION OF AUTHORITY I further certify that the City Council of the Corporation has, and at the time of adoption of this resolution had, full power and lawful authority to adopt the resolutions on page 2 and to confer the powers granted above to the persons named who have full power and lawful authority to exercise the same. (Apply seal below where appropriate.) ❑ If checked, the Corporation is a non- profit corporation. In witness Whereof, I have subscribed my name to this document and affixed the seal of the Corporation on (date). Attest by one other Officer RESOLUTION # Secretary (clerk) Packet Page Number 178 of 180 Agenda #M -14 AGENDA REPORT To: City Manager James Antonen From: Chief of Police David J. Thomalla Subject: Resolution Authorizing Execution of Agreement — Minnesota State Patrol Grant Programs Date: January 5, 2010 Introduction The Police Department is requesting approval of a resolution to enter into agreements with the Minnesota State Patrol for traffic safety related grant programs; including Safe & Sober, Operation Night Cap, HEAT (Speed Enforcement), Motorcycle Task Force, and EUDL (Enforcing Underage Drinking Laws)for a period of three years from 2009 through 2012 per the request of the Minnesota State Patrol. Background For many years, the Maplewood Police Department has been active in the Safe & Sober and Operation Night Cap programs. These programs allow officers to do extra patrol and focus on traffic safety and enforcement of traffic laws. The Minnesota Department of Public Safety Finance Department through the Minnesota State Patrol, requires that our City Council approve a resolution authorizing execution and signing of current and future grant agreements. The Maplewood Chief of Police would then be authorized to execute agreements and amendments as necessary to implement the grant programs on behalf of the Maplewood Police Department. A copy of the resolution is attached. Recommendation It is recommended that the City Council approve this resolution. Action Required Submit to the City Council for review and action. DJT:ms Attachment Packet Page Number 179 of 180 Resolution of Authorization in support of the Minnesota State Patrol Grant Programs Whereas, the State of Minnesota, through the Minnesota State Patrol, administers a variety of grant programs for law enforcement purposes; including Safe & Sober, Operation Night Cap, HEAT (Speed Enforcement), Motorcycle Task Force, and EUDL (Enforcing Underage Drinking Laws). Be it resolved that the Maplewood Police Department is authorized to enter into grant agreements and amendments as are necessary with the Minnesota State Patrol for a period of three years through 2012 per the request of the Minnesota State Patrol. Be it further resolved that the Chief of Police of the Maplewood Police Department is hereby authorized to execute and sign such agreements and amendments as are necessary to implement the grant programs on behalf of the Maplewood Police Department. I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota on (Dale Passed) SIGNED: WITNESSETH: (Signature) Mayor (Title) (Date) (Signature) _City Clerk (Title) (Date) Packet Page Number 180 of 180