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Home My WebLink About2009 10-26 City Council PacketAGENDA MAPLEWOOD CITY COUNCIL 6:30 P.M. Monday, October 26, 2009 City Hall, Council Chambers Meeting No. 21 -09 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE 1. Acknowledgement of Maplewood Residents Serving the Country. C. ROLL CALL Mayor's Address on Protocol: "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All comments /questions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments." E. APPROVAL OF MINUTES 1. Approval of October 12, 2009, City Council Workshop Minutes 2. Approval of October 12, 2009, City Council Meeting Minutes F. VISITOR PRESENTATIONS — PART 1 (Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete this item; all presenters will be instructed to remain at the meeting until this item is re- opened following Award of Bids, or return to the next Regular Meeting of the Council.) G. ADMINISTRATIVE PRESENTATIONS (Note: Items G -H shall not extend past 7:00 p.m.; if time is not available to complete these items, they shall be extended by Council motion to the end of the meeting following Visitor Presentation — Part 11.) H. COUNCIL PRESENTATIONS 1. Even Year Elections — Councilmember Nephew APPOINTMENTS AND PRESENTATIONS J. PUBLIC HEARINGS 1. 2010 Charitable Gambling Fund Awards a. Discussion Of Budgeting Funds For: (Councilmember Juenemann) 1. Maplewood Area Historical Society 2. Maplewood Community Center 3. Maplewood Police Reserves b. Approve Award Amounts 2. Consider Resolution Canceling Public Hearing On Tax Increment Financing For Redevelopment District No. 1 -10 For The Shores Project Within Gladstone Redevelopment Area L. NEW BUSINESS 1. On -Sale Intoxicating Liquor License — Jarrod Keith Byers, New Manager, Champps 2. Approval of Resolution Providing For The Competitive Negotiated Sale Of $2,770,000 General Obligation Improvement Refunding Bond Series 2009E M. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non- controversial and are approved by one motion of the council. If a councilmember requests additional information or wants to make a comment regarding an item, the vote should be held until the questions or comments are made then the single vote should be taken. If a councilmember objects to an item it should be removed and acted upon as a separate item. 1. Approval of Claims 2. Currency Exchange Annual Renewal For Cashway Checking 3. Approval Of Rates For Police And Fire Services Provided To The City Of Landfall For 2010. 4. White Bear Avenue /County Road D Improvements, City Project 08 -13, Approval Of Cooperative Agreement (PW 2009 -16) With Ramsey County 5. White Bear Avenue /County Road D Improvements, City Project 08 -13, Approval Of Traffic Signal Maintenance Agreements With Ramsey County (County Road D At Southlawn Avenue And County Road D At Maplewood Mall Drive) 6. 2529 White Bear Avenue North, Approval Of Environmental Utility Fee Reduction 7. Resolution Of Support For Habitat Enhancement At Joy Park 8. Legacy Village Annual Planned Unit Development Review 9. Salvation Army Conditional Use Permit Review — 2080 Woodlynn Avenue N. AWARD OF BIDS 1. White Bear Avenue Improvements (County Road D Portion), City Project 08 -13, Resolution Of Concurrence With Ramsey County For Award Of Bid 2. Replacement Of City Hall Boilers, Award Of Bid (Stimulus Funded) O. VISITOR PRESENTATION — PART 11 (NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new visitor presentation items.) Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings — elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language.; MINUTES MAPLEWOOD CITY COUNCIL MANAGER WORKSHOP 5:00 p.m., Monday, October 12, 2009 Council Chambers, City Hall Q A A CALL TO ORDER Agenda Item E1 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 5:00 p.m. by Mayor Juenemann. ROLL CALL Diana Longrie, Mayor Erik Hjelle, Councilmember Kathleen Juenemann, Acting Mayor John Nephew, Councilmember Will Rossbach, Councilmember APPROVAL OF AGENDA Absent Absent Present Present Present Assistant City Manager, Public Works Director, Ch shown was not the same order of the budget presE and presented in a different order. Ahl stated that the order that the agenda is :ion so the three items need to be heard Councilmember Nephew moved to approve the change in order of the budget presen heard in the following order. a. Presentation of Administration/Executive Department Budget Request b. Presentation of Information Technology Department Budget Request C. Presentation of Finance Department Budget Request Seconded by Councilmember Rossbach. Ayes - All The motion passed. D. UNFINISHED BUSINESS 1. 2010 Budget a. Presentation of Administration/Executive Department Budget Request i. Assistant City Manager, Public Works Director, Chuck Ahl gave the presentation and answered questions of the council. ii. City Manager, James Antonen answered questions of the council. iii. Finance Director, Bob Mittet answered questions of the council. Packet Page Number 3 of 103 b. Presentation of Information Technology Department Budget Request i. IT Director, Mychal Fowlds gave the presentation and answered questions of the council. c. Presentation of Finance Department Budget Request i. Finance Director, Bob Mittet gave the presentation and answered questions of the council. ii. City Manager, James Antonen answered questions of the council. E. NEW BUSINESS None. F. ADJOURNMENT Mayor Juenemann adjourned the meeting at 5:57 p.m. Packet Page Number 4 of 103 Q 13 A Am E MINUTES MAPLEWOOD CITY COUNCIL 6 :30 p.m., Monday, October 12, 2009 Council Chambers, City Hall Meeting No. 20 -09 CALL TO ORDER Agenda Item E2 A meeting of the City Council was held in the City Hall Council Chambers and was called to order at 6:30 p.m. by Mayor Longrie. PLEDGE OF ALLEGIANCE ROLL CALL Diana Longrie, Mayor Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember John Nephew, Councilmember Will Rossbach, Councilmember APPROVAL OF AGENDA The following items were added by councilme H1. Update on the 1 -94 Corridor Commissi' H2. Update on Tartan Ice Arena Board Me Councilmember Nephew moved to approve & Seconded by Councilmember Rossbach. The motion passed. APPROVAL OF MINUTES Present Absent Present Present Present enda as amended. Ayes — All Approval of September 28, 2009 City Council Workshop Minutes Councilmember Rossbach moved to approve the September 28, 2009, City Council Workshop Minutes as submitted. Seconded by Councilmember Nephew. Ayes — All The motion passed. Approval of September 28, 2009, Council Meeting Minutes Councilmember Nephew moved to approve the September 28, 2009, Council Meeting Minutes as submitted. Seconded by Councilmember Rossbach. Ayes — All The motion passed. Packet Page Number 5 of 103 Approval of October 5, 2009, Council Manager Workshop Minutes Councilmember Nephew moved to approve the October 5, 2009, Council Manager Worksh Minutes as submitted. Seconded by Councilmember Rossbach. Ayes — Mayor Longrie, Councilmembers Nephew & Rossbach Abstention — Councilmember Juenemann F. 9 The motion passed. VISITOR PRESENTATIONS — PART I 1. David Schilling, 1955 Greenbrier Street, Maplewood. Mr, Schilling commented on the Maplewood Monthly article written by Councilmember Hjelle regarding what has happened while he served on the council. Mr. Schilling discussed raises for the union workers at the city for 2010 and 2011. Of the 176 Maplewood employees, 17 live in Maplewood. Mr. Schilling asked if there was any more discussion regarding saving the city money and doing some outsourcing of work in the city. 2. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten spoke about being quoted in the Lillie Suburban newspaper regarding her comments about consultant fees and the wetland ordinance during the last city council meeting. Ms. Sletten spoke about the New York Lawyer that drafted the Wetland Ordinance. She also mentioned permits for Keller and Kohler Lake in Maplewood. 3. Dave Hafner, 1037 Marnie Street, levied a series of unfounded alleg September 14, 2009, city council i 4. Patrick J. Downs, � residents can hear 0 )d. Mr. Hafner said his neighbor, Patrick J Downs inst Mr. Hafner during visitor presentations at the t, Maplewood. Mr. Downs said he has the 911 tape so the between him and Mr. Hafner. 5. John Wykoff, 2345 Maryland Avenue, Maplewood. Mr. Wykoff discussed that on July 16, 2009, a woman was assaulted along the walking path area of Beaver Lake. Maplewood has been handing flyers out of the man who assaulted her and the victim told Mr. Wykoff that he believed that an incorrect sketch was being handed out and that was not the man who assaulted the victim. Maplewood Police Chief Dave Thomalla made a statement to the council regarding the issue. 6. Ken Smart, 940 Bartelmy Lane, Maplewood. Mr, Smart thanked the city staff members for the budget presentation that was given during the workshop. Mr. Smart discussed unions at the city and cost of living raises being given to city employees. He also stated that he believed Maplewood residents pay higher taxes than surrounding cities and the city needs to watch the spending that is being done with the problems in todays economy. ADMINISTRATIVE PRESENTATIONS Packet Page Number 6 of 103 H. COUNCIL PRESENTATIONS 1. Mayor Longrie gave an update on the 1 -94 Corridor Commission Meeting on October 7, 2009, at the City of Woodbury. 2. Mayor Longrie gave a report on the Tartan Ice Arena Board Meeting on October 7, 2009. 1. APPOINTMENTS AND PRESENTATIONS ►IHeMW J. PUBLIC HEARINGS 1. Conditional Use Permit Review — Sandy Lake Materials Storage and Recycling, County Road B West of 1 -35E a. Senior Planner, Tom Ekstrand gave the presentation b. Deputy Public Works Director, City Engineer, Michael Thompson answered questions of the council. c. General Manager, St. Paul Regional Water Services, Steve Schneider addressed and answered questions of the council. d. Assistant City Manager, Public Works Director, Chuck Ahl addressed the city council. Mayor Longrie opened the public hearing. 1. Cheryl Babin, 150 County Road B East, Maplewood. 2. Grazyna Biernacki, 91 Skillman Avenue, Maplewood. Mayor Longrie closed the public hearing. Councilmember Nephew the city council at the becginnina of June 2090. The permanent amendment to the conditional use oermit reulaces and'reaeals the temaorary CUP that has been in CONDITIONAL USE PERMIT REVISION RESOLUTION 09 -10 -268 WHEREAS, the St. Paul Regional Water Services applied for a conditional use permit to use the Sandy Lake site as a storage and construction- materials recycling site. WHEREAS, Section 44- 1092(1) of the city code of ordinances requires a conditional use permit for any public utility, public service or public building use. WHEREAS, this permit applies to the property located on the south side of County Road B East on the west side of Interstate 35E. The legal description is: Parcel #18- 29 -22 -12 -0010: South 140' of North 270' of E 442', 681100'. North 130' of SW '/4 of NE 1 /4 subject to County Road B part of NW '/4 of NE' /4 S.E.LY of 160' W.W. RIW in SECTION 18, TOWN 29, RANGE 22. Parcel #18- 29 -22 -24 -0024: Subject to Avenue; except South 15' of East 320' of West 1790' of NW '/4 ex. Part in James 1S Addition part of said NW 1 /4, S.E.LY of W.W. RIW in SECTION 18, TOWN 29, RANGE 22. Packet Page Number 7 of 103 Parcel #18- 29 -22 -24 -0001: SECTION 18, TOWN 29, RANGE 22. 1 00' W.W. RAN across N 213 of SW 1 /4. 165' W.W. RAN across S' /4 of NW 1 /4. 160' W.W. RM across N 3 /d of E' /2 of NW 1 /4 of SECTION 18, TOWN 29, RANGE 22. Parcel #18- 29 -22 -12 -0009: SECTION 18, TOWN 29, RANGE 22. 160' W.W R1W across NW' /4 of NE 1 /4 of SECTION 18, TOWN 29, RANGE 22. WHEREAS, the history of this conditional use permit is as follows: 1. On November 27, 2006, the city council approved a conditional use permit for this proposed use. 2. On September 14, 2009, the city council reviewed this permit and heard comments from neighboring residents about ongoing disturbances at this site regarding the Sandy Lake Capping Operation. The city council then set a public hearing for October 12, 2009 to consider the future of this CUP and how it affects the neighborhood. 3. On October 12, 2009, the city council reconsidered this request after comment from the public, the applicant and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council use permit revision, because: 2 K El 5 The use would be located, designed, mail conformity with the City's Comprehensive The use would not change the existing or The use would not de proved the above- described conditional cted and operated to be in of Ordinances. ned character of the surrounding area. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (additions are underlined and deletions are crossed out): 1. The applicant shall comply with the site plan date - stamped October 6, 2006. All construction shall follow that approved site plan. The director of community development and parks may Packet Page Number 8 of 103 approve minor changes. 2. The ^nom +r,,,. +inn of the bins -nrl paving of the driveway apron must be substantially started �nri +bin +yarn years of nnUnnil nnnrnvnl nr the permit shall hnnmmQ n- nnd vnirl completed by November 15, 2009. The area to be paved shall be from County Road B to a distance of 50 feet in. 3. The city council shall review this permit at the beginning of June 2010 one YeaF. Ifthe Harm i+ 4. The applicant shall complete the restoration of the easterly slope to the pond by June 1, 2010 and shall apply erosion and sediment controls immediately, subject to city engineer requirements. submit a detailed plan far the appFe al of the ni+y nnninnnr end the Ga Rp;;d Q h;;nL 50 fRLQt in +ten +hp934o R1GRg hn +h hrannhtz1; nf eway 5. The annual materials crushing operation shall be reviewed by staff after the first time to evaluate whether there were any problems or nuisances caused by this activity. The city council may prohibit any subsequent crushing activity if problems and complaints occur. The crushing operation shall be limited to Monday through Friday, 8 a.m. to 5 p.m. The applicant operations. 6. The applicant must keep the site 7. All SPRWS vehicles shall west from Rice Street. 8. If there are complaints concl complaining shall attempt to the dust. site, via the County Road B driveway, to the the hauling or crushing operations, the applicant and those e the problems via Dispute Resolution. 9. The temporary conditional use permit approved by the city council on 2009, shall end and the permanent amendment to the conditional use and repeals the temporary CUP from September 14, 2009. The Maplewood City Council approved this resolution on October 12, 2009. Seconded by Mayor Longrie. Ayes —All The motion passed. K. UNFINISHED BUSINESS Holloway Avenue and Stanich- Highlands Improvements, City Project 09 -13, Resolution Adopting Revised Assessment Roll a. Deputy Public Works Director, City Engineer, Michael Thompson gave the presentation and answered questions of the council. Councilmember Nephew moved to approve the resolution for the Adoption of the Revised Assessment Roll for the Holloway Avenue and Stanich Highlands Improvements, City Project 09- 13. Packet Page Number 9 of 103 RESOLUTION 09 -10 -269 ADJUSTMENTS TO ASSESSMENT ROLL WHEREAS, pursuant to a resolution adopted by the City Council on September 28 2009, the assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City Project 09 -13, was presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, eleven property owners filed an objection to their assessment according to the requirements of Minnesota Statutes, Chapter 429, summarized as follows: 1. John R. Santos, 1907 Furness Street (PIN 14.29.22.42.0023): Mr. Santos is objecting due to seeing no added property value from the project. 2. William and Judy Clarke, 1921 Kingston Avenue (PIN 14.29.22.34.0035): Mr. and Mrs. Clark are objecting due to seeing no added property value from the project. 3. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Mr. Berglund is objecting due to seeing no added property value from the project. 4. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Ms. Haley is objecting due to seeing no added property value from the project. 5. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Ms. Haggerty is objecting due to seeing no added property value from the project. 6. Patrick Cregan, 1916 Price Avenue (PIN to his assessment, because he feels that 067): Mr. Cregan is requesting a revision nt will include additional sidewalk costs. 7. Eleanor VanLaningham, 1700 requesting a senior citizen def 14.29.22.34.0104): Ms. VanLaningham is NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments to the assessment roll for the Holloway Ave and Stanich Highlands Improvements, City Project 09- 13: John R. Santos, 1907 Furness Street (PIN 14.29.22.42.0023): Deny cancellation of the assessment as the property is receiving direct benefit and added value from the proposed street reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of the necessary documentation to be approved by the City Engineer demonstrating senior citizen status and financial hardship. 2. William and Judy Clarke, 1921 Kingston Avenue (PIN 14.29.22.34.0035): Deny cancellation of the assessment as the property is receiving direct benefit and added value from the proposed street reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of the necessary documentation to be approved by the City Engineer demonstrating senior citizen status and financial hardship. 3. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Deny cancellation of the assessment as the property is receiving direct benefit and added value from the proposed street reconstruction and utility upgrades. Grant deferral of the assessment pending receipt Packet Page Number 10 of 103 of the necessary documentation to be approved by the City Engineer demonstrating senior citizen status and financial hardship. 4. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Deny cancellation of the assessment as the property is receiving direct benefit and added value from the proposed street reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of the necessary documentation to be approved by the City Engineer demonstrating senior citizen status and financial hardship. 5. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Deny cancellation of the assessment as the property is receiving direct benefit and added value from the proposed street reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of the necessary documentation to be approved by the City Engineer demonstrating senior citizen status and financial hardship. 6. Patrick Cregan, 1916 Price Avenue (PIN 14.29.22.34.0067): Deny revision of the assessment as all levied property assessments cover a portion of the financing for improvements to Holloway Avenue and the Stanich Highlands area project. As well, no new sidewalks are proposed to be constructed as part of this project. 7. Eleanor VanLaningham, 1700 Ruth Street (PIN 14.29.22.34.0104): Grant deferral of the assessment pending receipt of the necessary documentation to be approved by the City Engineer demonstrating senior citizen status and financial hardship. B. All approved deferrals shall have interest deferred for a period of 2 years commencing on October 12, 2009. Deferrals shall begin accruing interest at 5.4% on October 13, 2011 and shall come due with interest 15 years thereafter. C. The assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City Project 09 -13, as amended, is hereby accepted, a copy of which is attached hereto and made a part hereof. Said assessment roll shall constitute the assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. D. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first installments to be payable on or before the first Monday in January 2012 and shall bear interest at the rate of 5.4 percent per annum for a date effective 2 years from the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from October 12, 2011 until December 31, 2011. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. E. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, but no later than October 12, 2011, pay the whole of the assessment on such property, without interest, to the city clerk. And they may, at any time after October 12, 2011, pay to the county auditor the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the next succeeding year. F. The city engineer and city clerk shall forthwith after October 1, 2009, but no later than October 15, 2009, transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists of the county. Such assessments shall be collected and paid over the same manner as other municipal taxes. Adopted by the council on this 12 day of October 2009. Packet Page Number 11 of 103 Seconded by Councilmember Rossbach. The motion passed. Ayes — Councilmembers Juenemann, Nephew & Rossbach Nair — Mayor Longrie 2. 2010 Charitable Gambling Requests a. Assistant City Manager, Public Works Director, Chuck Ahl gave the report. The following people addressed the council regarding the 2010 Charitable Gambling Requests: City Clerk, Director Citizen Services, Karen Guilfoile gave the report for Ashland Productions and the COM Scholarship Fund. Board of Friends of Maplewood Nature, Barbara Kroll gave the report for Friends of Maplewood Nature. Maplewood Historical Society, George Rossbach gave the report for the Historical Society City Clerk, Director Citizen Services, Karen Guilfoile gave the report for the Maplewood Community Center and AARP. Maplewood Police Chief, Dave Thomalla gave the report for the Police Explorers and Police Reserves. Tsong Sawh Lo, gave the report for Poj Koob Yalum Ntxwy. Joe Fox, representing the Ramsey County Fair gave the report on the Ramsey County Fair Fireworks. Keith Sebesta representing the Saint Paul Composite Squadron Civilian Air Patrol addressed the council. Second Lieutenant of the Civil Air Patrol, Amy Polar spoke and introduced some of the cadettes. 3. Suspension of Ordinance Calling for COLA Increase for Council Salary a. City Attorney, Alan Kantrud gave the report. Councilmember Nephew moved to approve the ordinance suspending the biannual cost of living adiustments for 2010 to 2011 and move waiver of the second reading of the ordinance calling for COLA Increase for Council Salary. Seconded by Councilmember Juenemann. Councilmember Nephew moved to amend the motion to approve suspending the COLA increase for council salary Seconded by Councilmember Juenemann. Ayes — All Packet Page Number 12 of 103 The motion passed. Councilmember Nephew moved to approve waiving the second reading of the ordinance calling for COLA Increase for Council Salary. ORDINANCE 894 AN ORDINANCE SUSPENDING THE REQUIREMENTS OF MAPLEWOOD CODE § 2 -38 REGARDING BIANNUAL COST OF LIVING ADJUSTMENTS TO CITY COUNCIL MEMBERS BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MAPLEWOOD THAT: The requirement of Section 2 -38 of the Maplewood City Code, as codified by passage of Ordinance 810 (2001) for a mandatory cost of living adjustment to the Maplewood City Council and Mayor's salaries, scheduled to take effect January 1, 2010, is hereby WAIVED for the biannual pay - period of 2010 through 2011. PASSED, APPROVED, AND ADOPTED THIS 12 DAY OF OCTOBER, 2009. DIANA LONGIE, MAYOR (SEAL) ATTEST: KAREN GUILFOILE, CITY CL Seconded by Councilmember Juene Ayes — Councilmembers Juenemann, Nephew & Rossbach Nay — Mayor Longrie The motion passed. L. NEW BUSINESS 1. Recap of 2009 Taste of Maplewood and Approval of Resolution of Support for the 2010 Taste of Maplewood a. City Clerk, Citizens Services Director, Karen Guilfoile gave the report and answered questions of the council. b. City Manager, James Antonen addressed the council. Mark Jenkins, 830 New Century Boulevard South, Maplewood addressed the council. Councilmember Rossbach moved to approve the resolution of support for the 2010 Taste of Maplewood Event. RESOLUTION 09 -10 -270 Resolution of Support for the 2010 Taste of Maplewood Packet Page Number 13 of 103 Whereas the City of Maplewood has established the successful Taste of Maplewood and Friends as an annual event that is an outreach to area businesses and families. Whereas the Taste of Maplewood brings the community together and gives local businesses the opportunity to showcase their offerings while providing families an opportunity to experience a family friendly environment on the Maplewood Community Center Campus. Whereas due to previous success and the request of prior participants and those desiring to participate, the 2010 Taste of Maplewood and Friends event will be held for two days beginning August 6, 2010, from 4:00 p.m. to 10:00 p.m. commencing on August 7, 2010, from 10:00 a.m. to 10:00 P.M. Therefore Let it Be it Resolved that the city council supports the 2010 Taste of Maplewood and Friends event that will be held on August 6th and 7th 2010, on the Maplewood Community Center Campus. Seconded by Councilmember Nephew. Ayes — All The motion passed. M. CONSENT AGENDA Councilmember Nephew Seconded by Councilmember Juenemann. Ayes — All The motion passed. 2. Councilmember Juene Seconded by Mayor Longrie. Ayes — All The motion passed. 3. Councilmember Juenemann moved to approve item 4. Seconded by Mayor Longrie. Ayes — All The motion passed. 4. Councilmember Juenemann moved to approve item 5. Seconded by Councilmember Nephew. Ayes — Councilmember Juenemann, Nephew & Rossbach Ngy — Mayor Longrie The motion passed. 5. Councilmember Nephew moved to approve item 8. Seconded by Councilmember Juenemann. Ayes — All The motion passed. Packet Page Number 14 of 103 6. Mayor Longrie moved to approve item 9. Seconded by Councilmember Juenemann. Ayes — All The motion passed. 1. Approval of Claims Councilmember Nephew moved Approval of Claims. ACCOUNTS PAYABLE: $ 1,197,229.15 Checks # 79423 thru # 79480 Dated 09122109 thru 09/29109 $ 392,666.82 Disbursements via debits to checking account Dated 09/18/09 thru 09125109 $ 882,011.38 Checks # 79481 thru # 79548 Dated 09/30/09 thru 10/06/09 $ 1,045,404.50 Disbursements via debits to checking account Dated 09/25/09 thru 10/02/09 $ 3,517,311.85 Total Accounts Payable � $ 621,129.19 $ 2,229.75 Payroll Dedl Dated 10/02. $ 623,358.94 Total Payroll d Direct Deposits dated 10/02/09 ction check #1007890 thru #1007891 $ 4,140,670.79 GRAND TOTAL Seconded by Councilmember Juenemann. Ayes — All The motion passed. 2. City Purchase of Tax Forfeiture Property, Kingston Avenue and Desoto Street Councilmember Nephew moved to approve the resolution approving the city's purchase of tax - forfeited property which lies east of the centerline of Desoto Street as traveled. RESOLUTION 09 - 10 - 267 REQUEST TO PURCHASE TAX - FORFEITED PROPERTY WHEREAS, Ramsey County has informed the City of Maplewood of the opportunity for the city to acquire a narrow strip of tax forfeited property. Packet Page Number 15 of 103 WHEREAS, this property is located at Desoto Street along the Kinston Avenue right -of -way, legally described as follows: That part of Lot A, KINGS ADDITION TO THE CITY OF ST. PAUL, Ramsey County, Minnesota, lying east of the traveled centerline of Desoto Street. PID # 17- 29 -22 -34 -0036. WHEREAS, the City of Maplewood, has the desire to purchase this property from Ramsey County to incorporate into the Desoto Street and Kingston Avenue right -of -ways. NOW, THEREFORE, BE IT RESOLVED that the Maplewood City Council hereby formally requests that Ramsey County sells the above described property to the City of Maplewood for $1.00. The Maplewood City Council adopted this resolution on October 12, 2009. Attest: City Clerk Seconded by Councilmember Juen The motion passed. 3. Consider Acceptance of ''a D< and Plant a Memorial Tree in Councilmember Juenemann Mayor Ayes — All m the Children of Lorraine Blanchette to Purchase , d Heights Park to approve the donation of $310.00 from Lorraine RESOLUTION 09 -10 -271 ACCEPTANCE OF DONATION WHEREAS, the Maplewood Community Development and Parks Department has received a $310.00 donation from the children of Lorraine Blanchette, and; WHEREAS, the children of Lorraine Blanchette have instructed the City to purchase and plant a tree in Maplewood Heights Park, and: WHEREAS, the City agrees to use the subject of this resolution for the purpose and under the terms prescribed, and; NOW, THEREFORE, BE IT RESOLVED, that the Maplewood City Council authorizes the Community Development and Parks Department to accept this $310.00 donation. Packet Page Number 16 of 103 I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota, on (Signature) Mayor (Date) Seconded by Mayor Longrie. WITNESED: (Signature) City Clerk ( Date) The motion passed. 4. Approval of 2009 Fall Clean Up Event Councilmember Juenemann f!w Seconded by Mayor Longrie. Ayes — All Ayes — All The motion passed. 5. Approval of Purchase for Geot( Improvements, City Project 09- Evaluation Services for Hills & Dales Area Street Councilmember Juenemann moved to approve the resolution for the approval of purchase for geotechnical evaluation services for Hills & Dales Area Street Improvements, City Project 09 -15 to enter into a contract for services with Stork Twin City Testing Corp. for $10.970.00. RESOLUTION 09 -10 -272 APPROVE PURCHASE OF GEOTECHNICAL EVALUATION SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the quote from Stork Twin City Testing Corp. in the amount of $10,970.00 for the Hills & Dales Area Street Improvements (City Project 09 -15) is the lowest responsible quote for geotechnical evaluation testing services for the aforementioned public improvement project. The City Engineer is hereby authorized and directed to enter into a contract with said bidder for and on behalf of the city. Adopted by the council on this 12 day of October, 2009. Packet Page Number 17 of 103 Seconded by Councilmember Nephew. The motion passed. 6. Approval of HVAC Efficiency Upgrades for City Hall (Stimulus Funded) Councilmember Nephew moved to approve $7,100 expenditure of Stimulus Funds for the approved HVAC efficiency upgrades at city hall as outlined in the staff report. Seconded by Councilmember Juenemann. Ayes — All The motion passed. Ayes — Councilmembers Juenemann, Nephew & Rossbach Nair — Mayor Longrie 7. Priory Public Improvements (St. Paul's Monastery), Project 47 -24, Resolution Approving Final Payment and Acceptance of Project (Includes Change Order No. 3) Councilmember Nephew moved to approve the project 07 -24: Approving Final Payment and Ac Order No. 3. for the priory public im if Proiect Includina Am xovements, cit) RESOL APPROVING FINAL PAYMENT CITY PR{ (INCLUDES CHI .• "If -10 -273 ,EPTANCE OF PROJECT -24 )ER NO. 3) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 07 -24, Priory Public Improvements (St. Paul's Monastery), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 07 -24, Change Order No. 3, and WHEREAS, the City Engineer for the City of Maplewood has determined that the Priory Public Improvements (St. Paul's Monastery), City Project 07 -24, is complete and recommends acceptance of the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 3 in the amount of $15,065.00. Unused quantity deduction is also reflected within the Change Order of $34,573.37. The revised contract amount is $689,447.42; equal to the actual amount earned by the contractor. 2. City Project 07 -24 is complete and maintenance of these improvements is accepted by the City; and the final construction cost is $$689,447.42. Final payment to Nodland Construction Company, Inc., and the release of any retainage or escrow is hereby authorized. Approved this 12 day of October 2009. Packet Page Number 18 of 103 Seconded by Councilmember Juenemann. Ayes — All The motion passed. 8. White Bear Avenue Improvements, City Project 08 -13, Approval of Amendment To Cost Share Agreement With Ramsey County Councilmember Nephew moved to approve the amendment to the cost -share agreement with Ramsey County in an amount not to exceed $275,000. AMENDMENT TO COST SHARE AGREEMENT BETWEEN RAMSEY COUNTY AND THE CITY OF MAPLEWOOD WHEREAS, Ramsey County ( "County ") and the City of Maplewood ( "City ") entered into an Agreement PW 2008 -16 dated December 12, 2008 ( "Cost Share Agreement ") for cost sharing for final Professional Engineering Services for the Reconstruction of White Bear Avenue from County Road D to Radatz Avenue ( "Project "); and WHEREAS, The County, in cooperation with the Minnesota Department of Transportation and the City of Maplewood, has prepared a preliminary layout plan for the Project; the interchange of 1 -694 and White Bear Avenue; and County Road D (Flandreau Street to White Bear Avenue); and WHEREAS, The City of Maplewood currently has a contract with Kimley -Horn and Associates, Inc. ( "Kimley- Horn ") for final design of the Project; and WHEREAS, The City of Maplewood has planning to assist with the County's Right of We design services for the reconstruction of County additional final design services for the Project, ''f+ led its contract with Kimley -Horn for additional site isition services for the Project; additional final D (Flandreau Street to White Bear Avenue); and 3t not to exceed $254,600; and WHEREAS, The County and the City of Maplewood wish to amend the Cost Share Agreement for cost sharing for the additional services to be provided by Kimley -Horn under its amended agreement with the City of Maplewood; Therefore The parties agree to amend the Agreement as follows: The City shall administer its contract with Kimley -Horn for the additional services and shall make payment for all services rendered. The County will reimburse the City for the cost of the additional services to be provided by Kimley -Horn under its amended agreement with the City of Maplewood, up to a maximum not to exceed sum of $275,000. The County will reimburse the City for all payments made for these services upon submission by the City of a properly documented invoice. Upon execution of a construction cost sharing agreement the City and other entities participating in the Project will reimburse the County for their share of these additional services, which shares will be based upon the low bid. 2. Except as modified herein, the terms of the Cost Share Agreement shall remain in full force and effect. Packet Page Number 19 of 103 WHEREFORE, this Amendment is duly executed on the last date written below. RAMSEY COUNTY Jan Parker, Chair Ramsey County Board of Commissioners THE CITY OF MAPLEWOOD By: Print Name: Title: Bonnie Jackelen, Chief Clerk Ramsey County Board of Commissioners Date: Date: Approval recommended: Kenneth G. Haider, Director Public Works, Department Approved as to form and insurance: Assistant County Attorney Purchase Order or Aspen Vendor Contract Number: Funds Available: Budgeting and Accounting Seconded by Councilmember Juenemann. Ayes — All The motion passed. 9. Approval of Acceptance of 2009 Justice Assistance Grant (JAG) Mayor Longrie moved to approve the acceptance of $16,289 in 2009 JAG Grant money and the signing of the agreement with the St. Paul Police Department. Seconded by Councilmember Juenemann. The motion passed. �• � Ayes — All Packet Page Number 20 of 103 O. VISITOR PRESENTATIONS — PART II ADJOURNMENT Mayor Longrie adjourned the meeting at 9:16 p.m. Packet Page Number 21 of 103 COUNCIL PRESENTATION MEMORANDUM Agenda H1 TO: City Council FROM: John Nephew, Councilmember DATE: For the October 26, 2009 Regular Council Meeting RE: Item H1, Even Year Elections Background In the October 2009 city newsletter, Councilmember Hjelle wrote: I regret never pushing for "even year" City elections. Our current system of "odd year" elections favor the Unions and special interest groups that control a few motivated partisans that sway the election process. The current system also costs taxpayers extra money. In the past, more government entities, such as the local school districts, also had odd -year elections and thus shared the costs. However, in the district that covers the largest part of Maplewood — ISD 622, North St. Paul - Maplewood - Oakdale — switched to even -year elections starting in the last election cycle. If we too switched to even -year elections, we might realize savings for our taxpayers compared to the cost of primary and general elections that the city now pays for entirely in most of its precincts. While recent city elections have seen increasing turnout, it still remains much lower than even - year election turnout when state -wide and federal candidates are on the ballot. Switching to even year elections could thus mean more participation in city elections. These arguments favor even -year elections. On the other hand, one might be concerned that even -year voters might not take as much time to familiarize themselves with city candidates and issues. One might also be concerned that a larger universe of likely even -year voters would increase the cost for candidates to run effective campaigns. I'm not yet sold on the idea of even -year elections, but I'm interested in learning more, especially if taxpayer money could be saved by a switch. Reauested Action If the council is willing to have a discussion of this issue, I request that we direct staff to bring us an agenda report about a possible switch to even -year elections. Such a report would include: — Information on the cost of elections; how that cost is currently borne, and how it would change with even -year elections — Other pros and cons (e.g., odd -year elections provide a lower -key opportunity for training and practice of new election judges) — Statutory requirements and procedures for changing from odd- to even -year city elections With that information, we would be able to have an informed discussion about whether a move to even -year elections would be in the best interests of the City of Maplewood. Packet Page Number 22 of 103 MEMORANDUM TO: James W. Antonen, City Manager FROM: Chuck Ahl, Assistant City Manager /Public Works Director Sarah Burlingame, Senior Administrative Assistant DATE: October 19, 2009 SUBJECT: Charitable Gambling Fund Awards - 2010 A. Discussion of Budgeting Funds for: 1. Maplewood Historical Society 2. Maplewood Community Center 3. Maplewood Police Reserves B. Approval of Awards Agenda Item K1 INTRODUCTION Each year the Maplewood City Council solicits requests for charitable gambling funds. Every year the requests for funds have exceeded the available funds. That is also the case this year. The city received 16 applications with $104,500 in requests. The amount of funds available is $25,000. This amount is considerably less than previous years. Staff would like to note that funding in this program is decreasing significantly and that it is not anticipated to see a return to previous levels anytime soon. BACKGROUND On October 12, 2009, the City Council was presented with the applications for 2010 Charitable Gambling Funds. The Council reviewed the requests and supplied City Staff with their individual voting sheets on award amounts. The votes were compiled into a spreadsheet and an average of the suggested award amounts was used to total the award amounts presented today. This spreadsheet is provided, for reference, as an attachment. Each of the organizations requesting funds is listed below, as well as their requested amounts and the final suggested award amounts tallied from the City Council's vote. Please note that 2 organizations received two or less votes from Council members. There are 2 options provided to choose from. There is no written policy addressing the issue of an applicant receiving 2 or fewer votes. Option land 2 are given as both scenarios have been utilized in the past. Option 1 utilizes past practice of allotting $0 to any applicant that receives less than 2 votes or less. Option 2 utilizes past practice of allotting $0 to any applicant that receives only 1 vote. The Council should indicate which option they are in favor of when voting on this item. During the voting process, Council Member Juenemann requested to discuss at this meeting the possibility of providing funds in the budget for the Maplewood Historical Society, Maplewood Community Center, and the Maplewood Police Reserves. Option 1: Organization Requested Proposed Award 1. American Red Cross — TC Chapter $2,500 $1,300 2. Ashland Productions $12,000 $1,000 3. City of Maplewood Scholarship Fund $2,000 $550 4. Dispute Resolution Center $3,000 $1,050 5. Friends of Maplewood Nature $7,200 $2,200 6. Heritage Theatre Company $9,400 $480 7. Maplewood Area Historical Society $16,250 $3,040 8. Maplewood Community Center $10,000 $3,450 9. Maplewood Firefighters Flower Fund $1,000 $700 10. Maplewood Police Explorers $8,000 $3,580 11. Maplewood Police Reserves $5,000 $3,650 12. Poj Koob Yawm Ntxwy (PKYN) $10,000 $820 13. Ramsey County Fair $4,650 $2,280 14. St. Paul Composite Squadron Civilian Air Patrol $2,000 $500 15. St. Paul Educational Foundation, Inc. $5,000 $0* 16. Walker at Hazel Ridge $6,500 $0* 17. Reserves $0 $ 0 TOTAL $104,500 Pack4t ?5 O t`lumber 23 of 103 * Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from three or more members of the City Council. Option 2: Organization Requested Proposed 1 American Red Cross — TC Chapter $2,500 $1,300 2 Ashland Productions $12,000 $1,000 3 City of Maplewood Scholarship Fund $2,000 $550 4 Dispute Resolution Center $3,000 $1,050 5 Friends of Maplewood Nature $7,200 $2,200 6 Heritage Theatre Company $9,400 $480 7 Maplewood Area Historical Society $16,250 $3,040 8 Maplewood Community Center $10,000 $3,450 9 Maplewood Firefighters Flower Fund $1,000 $700 10 Maplewood Police Explorers $8,000 $3,580 11 Maplewood Police Reserves $5,000 $3,650 12 Poj Koob Yawm Ntxwy (PKYN) $10,000 $820 13 Ramsey County Fair $4,650 $2,280 14 St. Paul Composite Squadron Civilian Air Patrol $2,000 $500 15 St. Paul Educational Foundation, Inc. $5,000 $0* 16 Walker at Hazel Ridge $6,500 $200 17 Fund Reserves $0 $200 TOTAL AMOUNT OF REQUESTS $104,500 $25,000 * Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from four or more members of the City Council. RECOMMENDATION Staff recommends the approval of the proposed awards amounts, Council should indicate which option they wish to approve. The City Council should also discuss the idea of providing funds in the budget for the Maplewood Historical Society, Maplewood Community Center, and the Maplewood Police Reserves and direct staff to address this in the budget if necessary. Attachments: 1. Charitable Gambling Funds Proposed Awards for 2010 Spreadsheet — Option 1 2. Charitable Gambling Funds Proposed Awards for 2010 Spreadsheet — Option 2 Packet Page Number 24 of 103 i • i • • • • • • • • • • • • • i • i a • 1 s 1 r • 1 • / 1 • 1 • 1 • ` i 1 i 1 • • 0 • 1 • • • • 1 • • • • 1 1 • 4 • 4 • • 1 / i 1 • � • 1 i i f / i -+ • i � • i • i i i � 1 • • � 1 1 i � • s 1 1 1 1 / s � O a) as L E O 4 C O U O F5 O L C C'', Cn O' a) L tg '. CO cc U a Q M O >+ a O M a)' o 0 � L - cv N � � O O O Q '' U iZ L O CL tU6 Ca '' a) > N O L a) (D 'S 0 CJ .M w', C (LT � '' O O > ` _> CO T N' 72 { ) Q CU f' U) a) CU LO '> O L 4— a) O E c o c E � G (n L a) 2— Q Q E 'K Packet Page Number 25 of 103 i 4 i f• • � ! ! i • • i i ! i i i i i • ! i i ! � i i ! i • ! i i i i i • i i i • • • i � i • s i • i i i i i • • • • • • i i i • \ • i i i i i i i i i • • i i i i i ! i ! i i i i i ! ! i i • • • i i i ! ! • • • • • • ! ! ! i • • i • • i i i i i • • • i i ! _ _ • • i • • t • • • • 1 • • • i • i i � 1 • 1 / i • / 1 • / i / • ► 1 i 1 • / i ► 1 • 1 ! • i M • � • 1 1 • • • f f � i � 0 N �- tQ C C to 0 M M Cu („D CU U_ Q- U _ 0 Q 0 .;', CU N T ',', T F-+ v 0) 0 Cn -i5 0 S_ C a) N v O 0 o a v 0- O CL QL N C (n,,, 7 2 d _a) 0 O -� > 4— CU M a) a) �, C > 0 .''', 0 .� C a�- 0 0 _0 E 0 E 1� • f1 r • • • V Stc: I. a) 4- 0 L Q) ! 1� Packet Page Number 26 of 103 Agenda Item K2 AGENDA REPORT TO: City Manager, Jim Antonen FROM: Charles Ahl, Assistant City Manager /Public Works Director SUBJECT: Consider Resolution Cancelling Public Hearing for Tax Increment Financing Redevelopment District No. 1 -10 for The Shores Project within Gladstone Redevelopment Area DATE: October 21, 2009 INTRODUCTION The City Council has previously called a Public Hearing to consider a Tax Increment Financing request for the Tourist Cabins property, which proposed implementing The Shores development concept approved by the City Council in 2007. The original developer was represented by a partnership of Albert Miller of the Rand Corporation, Lance Lemieux of Southview Senior Living, and Jack Rajenbach. It does not appear at this time that this development team can assemble a project and the necessary financing that would meet the requirements of the City's Livable Communities Development Grant (LCDA) timetable. A second developer, The Shelter Corp., has now indicated their interest in working with this development group and further expanding the partnership to pursue a phased development, although reduced scoped project, in comparison to the 2007 project. The developer is proposing to build 60 -70 housing units instead of the original 180 -unit senior complex during 2010. The timing of the second phase has not been determined at this time. On August 24, 2009, the City Council called a public hearing to discuss the establishment of a Tax Increment Financing (TIF) district for October 12, 2009. A public hearing is required prior to the consideration of TIF financing. That hearing date was revised to November 9 th to allow additional time for the development group to arrange financing. That financing, along with resolving property liens and ownership issues have not been resolved. The new development group is currently reviewing financing and preparing proposals to purchase the property from Mr. Miller's group. Due to these activities, it is not appropriate for the Council to conduct a Public Hearing at this time. It is anticipated that the new development group, if agreement can be negotiated with Mr. Miller for the property purchase, will be requesting a new hearing on TIF financing. That hearing is likely to be held in January — March 2010, but until a new application is received, no date is set. RECOMMENDATION It is recommended that the City Council adopt the attached resolution that cancels the Public Hearing called for November 9, 2009 for the purpose of discussing the Tax Increment Financing District for The Shores Development proposal. Attachments: 1. Resolution Packet Page Number 27 of 103 RESOLUTION CANCELLING PUBLIC HEARING ON THE PROPOSED ESTABLISHMENT OF MUNICIPAL DEVELOPMENT DISTRICT NO. 1, THEREFORE, THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. I -10 WITHIN DEVELOPMENT DISTRICT NO. 1 (LAKE PHALEN ESTATES PROJECT) AND THE PROPOSED ADOPTION OF A TAX INCREMENT FINANCING PLAN RELATING THERETO WHEREAS by resolution adopted on September 28, 2009, the City Council of the City of Maplewood did hereby call a public hearing for the following matters: (a) proposed modification of Municipal Development District No. 1, (b) the adoption of a Modification to Development Program therefore, (c) the proposed establishment of Tax Increment Financing (Redevelopment) District No. 1 -10 (Lake Phalen Estates Project) (the "Tax Increment Financing District ") within Development District No. 1, and (d) the proposed adoption of a Tax Increment Financing Plan relating thereto, all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 through 469134, both inclusive, as amended and Minnesota Statutes, Sections 469.174 through 469.1799, both inclusive, as amended (collectively, the "Act "), and WHEREAS the proposed developer of said Lake Phalen Estates is not prepared to provide the necessary information for analysis of said District, and WHEREAS a new development group has indicated interest in pursuing a revised development plan for this property. BE IT RESOLVED by the City Council (the "Council ") of the City of Maplewood, Minnesota. (the "City"), as follows: 1. Public Hearin This Council shall cancel the Public Hearing called for November 9, 2009. 2. The Tax Increment Application filed by the Albert Miller development group is hereby tabled for consideration when a new development proposal is received. At such time, city staff are instructed to report to the City Council on said plan and for the purpose of calling a new hearing for discussion of said Tax Increment subsidy. Packet Page Number 28 of 103 Agenda Item L1 TO: James Antonen, City Manager FROM: Karen Guilfoile, Director Citizen Services �_ • II• SUBJECT: On -Sale Intoxicating Liquor License — Jarrod Keith Byers, New Manager of Champps Ii1MOT41 R%iter, Jarrod Keith Byers has submitted an application to assume the on -sale intoxicating liquor license manager responsibilities for Champps, 1734 Adolphus Street North. Background Mr. Byers was raised in Onalaska, WI where he graduated from High School in 1998. After graduation he attended Viterbo College in Lacrosse, WI. He left Viterbo in 2000 and went to Metro State and Globe College in the Cities from 2000 -2001. He began working for Champs in Woodbury from May 2000 until June 2009 as a bartender then manager. He was promoted to General Manager in July 2009 and moved to Champps in Maplewood. As required by City ordinances, the necessary background investigation was completed by the Police Department on Mr. Byers. In the course of this investigation, state criminal history files were checked along with contacts and warrants in the cities of Onalaska and Lacrosse, WI; Woodbury, Cottage Grove, St. Paul, White Bear Lake, Maplewood and the counties of Lacrosse, WI and Ramsey. Mr. Byers has met with Chief Thomalla personally to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime related issues; and the Maplewood Liquor Ordinances. Consideration It is recommended that the City Council approve Mr. Byers as the on -sale intoxicating liquor license manager for Champps, 1734 Adolphus Street North. Packet Page Number 29 of 103 U10 0 Ilk I 57TV 04 AGENDA REPORT TO: James W. Antonen, City Manager FROM: Robert Mittet, Finance Director RE: Resolution Providing for the Competitive Negotiated Sale of $2,770,000 General Obligation Improvement Refunding Bonds, Series 2009B DATE: October 21, 2009 INTRODUCTION /SUMMARY Refunding bonds are proposed to be issued to refund the February 1, 2011 through 2018 maturities of the City's General Obligation Improvement Bonds, Series 2002A, dated August 1, 2002 and currently outstanding in the aggregate amount of $3,035,000. Estimated savings to the City of the refunding of this issue is $148,000. RECOMMENDATION Staff recommends that the City Council adopt the attached resolution providing preliminary approval for the sale of $2,770,000 General Obligation Improvement Refunding Bonds, Series 20096. Packet Page Number 30 of 103 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA HELD: October 26, 2009 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on October 26, 2009, at 7:00 o'clock P.M. for the purpose in part of authorizing the competitive negotiated sale of the $2,770,000 General Obligation Improvement Refunding Bonds, Series 2009B. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE COMPETITIVE NEGOTIATED SALE OF $2,770,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2009B A. WHEREAS, the City Council of the City of Maplewood, Minnesota (the "City "), has heretofore determined that it is necessary and expedient to issue $2,770,000 General Obligation Improvement Refunding Bonds, Series 2009B (the "Bonds "), to refund the February 1, 2011 through February 1, 2018 maturities of the City's General Obligation Improvement Bonds, Series 2002A, dated August 1, 2002; and B. WHEREAS, the City has retained Springsted Incorporated, in Saint Paul, Minnesota ( "Springsted "), as its independent financial advisor and is therefore authorized to sell these obligations by a competitive negotiated sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota, as follows: 1. Authorization The City Council hereby authorizes Springsted to solicit proposals for the competitive negotiated sale of the Bonds. 2. Meeting, Proposal Opening This City Council shall meet at the time and place specified in the Terms of Proposal attached hereto as Exhibit A for the purpose of considering proposals for, and awarding the sale of, the Bonds. The proposals shall be received at the offices of Springsted and shall be opened at the time specified in such Terms of Proposal. 3. Terms of Proposal The terms and conditions of the Bonds and the negotiation thereof are fully set forth in the "Terms of Proposal" attached hereto as Exhibit A and hereby approved and made a part hereof. 2418716v1 Packet Page Number 31 of 103 4. Official Statement In connection with the sale, the City Clerk, Mayor and other officers or employees of the City are hereby authorized to cooperate with Springsted and participate in the preparation of an official statement for the Bonds, and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 2418716v1 2 Packet Page Number 32 of 103 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to the City's $2,770,000 General Obligation Improvement Refunding Bonds, Series 2009B. WITNESS my hand on October 26, 2009. City Clerk 2418716v1 Packet Page Number 33 of 103 EXHIBIT A THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $2,770,040 CITY OF MAPLEWOOD, MINNESOTA GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2009B (BOOK ENTRY ONLY) Proposals for the Bonds and the Good Faith Deposit ( "Deposit ") will be received on Monday, November 23, 2009, until 11:00 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 7:00 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding, Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion in the submitted Proposal. OR (b) Electronic Bidding Notice is hereby given that electronic proposals will be received via PARITY'. For purposes of the electronic bidding process, the time as maintained by PARITY shall constitute the official time with respect to all Bids submitted to PARITY. Each bidder shall be solely responsible for making necessary arrangements to access PARITY for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITY" shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor PARITY shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY. The City is using the services of PARITY solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY is not an agent of the City. Preliminary; subject to change. 2418716v1 A -1 Packet Page Number 34 of 103 If any provisions of this Terms of Proposal conflict with information provided by PARITY, this Terms of Proposal shall control. Further information about PARITY, including any fee charged, may be obtained from: PARITY 1359 Broadway, 2 nd Floor, New York, New York 10018 Customer Support: (212) 849 -5000 DETAILS OF THE BONDS The Bonds will be dated December 1, 2009, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2010. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts* as follows: 2011 $345,000 2013 $345,000 2015 $345,000 2017 $350,000 2012 $350,000 2014 $345,000 2016 $345,000 2018 $345,000 * The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the maturity amounts of for sale. Any such increase or redaction will be made in multiples of S"5,000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced any premium of or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption and must conform to the maturity schedule set forth above. In order to designate term bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. 2418716v1 A -2 Packet Page Number 35 of 103 OPTIONAL REDEMPTION The Bonds will not be subject to payment in advance of their respective stated maturity dates. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments filed against benefited properties. The proceeds will be used to refund the February 1, 2011 through February 1, 2018 maturities of the City's General Obligation Improvement Bonds, Series 2002A, dated August 1, 2002. BIDDING PARAMETERS Proposals shall be for not less than $2,751,995 and accrued interest on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 51100 or 118 of 1 %. Rates are not required to be in level or ascending order; however, the rate for any maturity cannot be more than 1% lower than the highest rate of any of the preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT Proposals, regardless of method of submission, shall be accompanied by a Deposit in the amount of $27,700, in the form of a certified or cashier's check, a wire transfer, or Financial Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated have any liability for delays in the transmission of the Deposit. Any Deposit made by certified or cashier's check should be made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101. Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City's agent according to the following instructions: Wells Fargo Bank, N.A., San Francisco, CA 94104 ABA 9121000248 For credit to Springsted Incorporated, Account 9635- 5007954 Contemporaneously with such wire transfer, the bidder shall send an e -mail to bond _services @springsted.com, including the following information; (i) indication that a wire transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies, and (iv) the return wire instructions if such bidder is not awarded the Bonds. 2418716vl A -3 Packet Page Number 36 of 103 Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City following the award of the Bonds. Any Deposit made by check or wire transfer by an unsuccessful bidder will be returned to such bidder following City action relative to an award of the Bonds. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota and pre - approved by the City. Such bond must be submitted to Springsted Incorporated prior to the opening of the proposals. The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that underwriter is required to submit its Deposit to the City in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser. 2418716v1 A_4 Packet Page Number 37 of 103 SETTLEMENT Within 40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Briggs and Morgan, Professional Association, of Saint Paul and Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE On the date of actual issuance and delivery of the Bonds, the City will execute and deliver a Continuing Disclosure Undertaking (the "Undertaking ") whereunder the City will covenant for the benefit of the owners of the Bonds to provide certain financial and other information about the City and notices of certain occurrences to information repositories as specified in and required by SEC Rule 15c2- 12(b)(5). OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 110 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated October 26, 2009 BY ORDER OF THE CITY COUNCIL /s/ Karen Guilfoile City Clerk 2418716v1 A -5 Packet Page Number 38 of 103 AGENDA NO. M -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: October 26, 2009 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: $ 145,865.50 Checks 4 79549 thru 4 79608 dated 10/06/09 thru 10/13/09 $ 351,46392 Disbursements via debits to checking account dated 10 /02 /09 thru 10109109 $ 17,890.27 Checks 4 79609 thru 4 79623 dated 10/09/09 THRU 10/20/09 $ 145,695.76 Disbursements via debits to checking account dated 10/09/09 thru 10 /16 /09 $ 660,915.45 Total Accounts Payable PAYROLL $ 581,082.51 Payroll Checks and Direct Deposits dated 10116109 $ 2,229.75 Payroll Deduction check 41007955 thru 91007956 dated 10116109 $ 583,312.26 Total Payroll $ 1,244,227.71 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651- 249 -2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. kf attachments Packet Page Number 39 of 103 Check Register 10/09/2009 City of Maplewood Check Date Vendor Description Amount 79549 1010612009 00384 DE LACE LANDEN FINANCIAL SRVS RICOH LEASE 24821686 PERIOD 9/15- 266.12 79550 10106/2009 00384 DE LAGE LANDEN FINANCIAL SRVS RICOH LEASE 24923154 PERIOD 9/15- 272.53 79551 10/08/2009 01809 AGGREGATE INDUSTRIES, INC. NATURE CENTER TRAIL GRANT 2,012.34 79552 10/13/2009 01973 ERICKSON OIL PRODUCTS INC CAR WASHES - AUG 96.00 79553 10/1312009 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - JULY 1,416.95 10113/2009 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - AUGUST 1,138.55 10113/2009 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - SEPTEMBER 945.40 79554 10/13/2009 00687 HUGO'S TREE CARE INC PROJ 08 -12 TREE REMOVAL 267.19 79555 10/13/2009 01337 RAMSEY COUNTY -PROP REC & REV PLANTS FOR RAINGARDENS JOY PARK 291.77 79556 10/13/2009 01546 SUBURBAN SPORTSWEAR MDSE FOR RESALE 353.00 79557 10113/2009 03964 ACCESS COMMUNICATIONS INC NEW CABINETS FOR PW & MCC 370.44 79558 10/13/2009 03092 AMERICAN ACCOUNTS & ADV INC PMT DUE FOR COMMISSION 122.79 79559 10/13/2009 04008 AMERITAS MONTHLY PREMIUM - OCTOBER 9,848.12 79560 10/13/2009 00111 ANIMAL CONTROL SERVICES PATROL & BOARDING FEES 9/7 TO 10/4 3,516.87 79561 10113/2009 00120 AQUA LOGIC INC PUMP FOR LEISURE POOL AT MCC 6,150.77 79562 10/13/2009 00240 C.S.C. CREDIT SERVICES APPLICANT BACKGROUND CHECKS 50.11 79563 10/13/2009 04345 DAHLEN, DWYER & FOLEY INC. PROJ 08 -13 APPRAISAL 53,900.00 79564 10/13/2009 02791 DAVIS & LAGERMAN INC APPRAISAL SERVICES 3,000.00 10/13/2009 02791 DAVIS & LAGERMAN INC APPRAISAL SERVICE 1,750.00 79565 10/13/2009 04314 EMMONS & OLIVIER RESOURCES INC ENVIROMENTAL SERVICES 5,319.50 79566 10/1312009 00471 VIRGINIA ERICKSON REIMS FOR UNIFORMS 9/26 -10/09 387.47 79567 10/13/2009 00561 GENERAL REPAIR SERVICE REPAIR PUMP #1 SEWER LIFT ST #8 1,401.63 79568 10113/2009 01919 GARY HINNENKAMP REIMB FOR SATIETY BOOTS 10/5 114.99 79569 10/13/2009 03134 HUGO ANIMAL FARM INC FIELD TRIP FEES 10107 56.00 79570 10/13/2009 04306 INSTANT WHIP- MINNEAPOLIS, INC. MDSE FOR RESALE 240.06 79571 10/13/2009 03087 SCOTT A JACOBSON REIMB FOR MILEAGE 9/28 - 10/02 17.05 79572 10113/2009 00788 FLINT KARTS SECURITY OFFICER OCT 3RD MCC 227.50 79573 10/13/2009 04257 SUSAN KUTA LIGHT SETTING AT MCC 08/01 75.00 79574 10/13/2009 00393 DEPT OF LABOR & INDUSTRY MONTHLY SURTAX - SEPT 7294123035 3,870.14 79575 10/13/2009 04014 LAND TITLE, INC REFUND ESCROW 1688 WHITE BEAR 5,041.64 79576 10113/2009 00857 LEAGUE OF MINNESOTA CITIES REGIONAL MEETING /METRO MEETING 40.00 79577 10/13/2009 00932 MAPLEWOOD BAKERY MDSE FOR RESALE/ BANQUET ROOM 723.78 79578 10/13/2009 00959 BILLY MCLAUGHLIN TICKET REVENUE 9/19 CONCERT 632.14 79579 10/13/2009 04316 CITY OF MINNEAPOLIS RECEIVABLES AUTO PAWN SYSTEM - JULY 684.00 79580 10/13/2009 02484 MN CHILD SUPPORT PAYMENT CTR CHILD SUPPORT PMT D ROBY MCC 28.12 79581 10/13/2009 03214 NORTH CENTRAL NEBB REGISTRATION FEE 95.00 79582 10/1312009 01202 NYSTROM PUBLISHING CO INC PRINTING MAPLEWOOD MONTHLY - OCT 4,917.00 79583 10/13/2009 00001 ONE TIME VENDOR REIMB B OLSON IRRIGATION SYS PROJ 280.00 79584 10113/2009 00001 ONE TIME VENDOR REFUND S LLOYD SWIM 68.00 79585 10/13/2009 00001 ONE TIME VENDOR REFUND K HASELBERGER HP BENEFITS 60.00 79586 10/13/2009 00001 ONE TIME VENDOR REFUND L HEIMDAHL MEMBERSHIP 58.92 79587 10/13/2009 00001 ONE TIME VENDOR REFUND J TAYLOR CLASS CANCELLED 50.00 79588 10113/2009 01254 PEPSI -COLA COMPANY MDSE FOR RESALE 494.45 79589 10/13/2009 01289 PRAIRIE RESTORATIONS INC SPOT TREATMENT OF WEEDS 1,600.25 10/13/2009 01289 PRAIRIE RESTORATIONS INC SPOT HERBICIDE TREATMENT JOY PARK 750.00 79590 10/13/2009 04112 PROFESSIONAL WIRELESS COMM RE- INSTALL EMERGENCY RADIO 1,672.75 79591 10113/2009 04221 RANDY'S MEATS & GOOD STUFF MDSE FOR RESALE 54.20 79592 10/13/2009 04201 READY WATT SIREN MAINTENANCE 4,876.00 79593 10/13/2009 01340 REGIONS HOSPITAL MEDICAL SUPPLIES 319.32 79594 10/13/2009 04219 DAVID ROBY GUITAR INSTRUCTOR MCC LESS CHILD 123.88 79595 10/13/2009 04043 SCHWAN FOOD CO MDSE FOR RESALE 67.53 10/13/2009 04043 SCHWAN FOOD CO MDSE FOR RESALE 40.56 79596 10/1312009 03775 SMEBAKKEN LANDSCAPING SHRUB LANDSCAPE REPLACEMENT 495.00 79597 10/13/2009 02274 SPRINT MONTHLY PAYMENT 8/15 - 9/14 6,877.83 79598 10113/2009 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 389.07 Packet Page Number 40 of 103 79599 1011312009 01836 CITY OF ST PAUL PROJ 08 -10 INSTALL FIRE HYDRANT 4,195.15 79600 10/1312009 02981 STORK TWIN CITY TESTING CORP PROJ 08 -12 ENGINEERING TESTING 870.00 79601 10/13/2009 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 1,072.72 10/1312009 01574 T.A. SCHIFSKY & SONS, INC MATERIALS FOR NC TOT LOT 627.92 10113/2009 01574 T.A. SCHIFSKY & SONS, INC MATERIALS FOR NC TOT LOT 604.12 10/1312009 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 60.65 79602 10/13/2009 03598 PAUL THEISEN REIMB FOR UNIFORMS 8131 -9/30 212.26 79603 10/13/2009 04192 TRANS -MEDIC EMS BILLING - SEPTEMBER 3,450.00 79604 10/13/2009 04131 TROPICAL BALLROOM DANCE CLASS INSTRUCTION 297.00 79605 10/13/2009 02069 ULTIMATE DRAIN SERVICES INC TELEVISING 765.00 10/13/2009 02069 ULTIMATE DRAIN SERVICES INC TELEVISING 610.00 10/13/2009 02069 ULTIMATE DRAIN SERVICES INC TELEVISING 610.00 10/13/2009 02069 ULTIMATE DRAIN SERVICES INC TELEVISING 515.00 10/13/2009 02069 ULTIMATE DRAIN SERVICES INC PROJ 09 -13 TELEVISING 420.00 10/13/2009 02069 ULTIMATE DRAIN SERVICES INC TELEVISING 420.00 10/13/2009 02069 ULTIMATE DRAIN SERVICES INC TELEVISING 420.00 79606 10/13/2009 01683 UNIFORMS UNLIMITED INC POLICE VEST 767.95 79607 10/13/2009 04346 CHARLES A. WAUGH DOWN PMT FOR SANTA CLAUSE 12/05 110.00 79608 10/13/2009 03935 WINDY RIDGE RANCH, LLC HORSE CAMP FEES 1,920.00 60 Checks in this report. 145.865.50 Packet Page Number 41 of 103 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 10102109 10105109 Mon MN State Treasurer Drivers License /Deputy Registrar(city clrk) 22,577.89 10102/09 10105109 ICMA (Vantagepointe) Deferred Compensation 3,834.38 10102/09 10/05109 MidAmerica - ING HRA Flex plan 24,914.00 10102109 10/05/09 MN Dept of Natural Resources DNR electronic licenses 234.00 10102/09 10/05/09 Pitney Bowes Postage - billing 15.00 10/05/09 10/06/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk) 4,545.50 10/05/09 10/06/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk) 22,508.75 10/05/09 10/06/09 PERA PERA 84,853.61 10/05/09 10/06/09 US Treasurer Federal Payroll Tax (FICA) 111,327.77 10/06/09 10/07/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk) 19,972.25 10/06/09 10/07/09 MN State Treasurer State Payroll Tax 23,355.39 10/06/09 10/07/09 WI Dept of Revenue State Payroll Tax 1,300.19 10/06/09 10/07/09 Labor Unions Union Dues 1,930.00 10/06/09 10/07/09 Pitney Bowes Postage 2,985.00 10/07/09 10/08/09 Thur MN State Treasurer Drivers License /Deputy Registrar(city clrk) 10,368.50 10/07/09 10/08/09 ARC Administration DCRP & Flex plan payments 2,073.69 10/08/09 10/09/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk) 14,668.00 TOTAL *Detailed listing of VISA purchases is attached. 3b9 ,463.92 Packet Page Number 42 of 103 Check Register City of Maplewood 10113/2009 Check Date 79609 10/09/2009 79610 10/1212009 79611 10/13/2009 79612 10/20/2009 79613 10/20/2009 79614 10/2012009 79615 10/20/2009 79616 10/20/2009 79617 10/20/2009 79618 10/2012009 79619 10/20/2009 79620 10/20/2009 79621 10/20/2009 79622 10/2012009 79623 10/20/2009 00891 10/20/2009 Vendor Description Amount 02464 US BANK FUNDS FOR ATMS 8,000.00 00396 DEPT OF PUBLIC SAFETY TRANSFER TITLES FORFEITED 40.00 02464 US BANK FUNDS FOR ATMS 4,000.00 00102 CAROLE ANDERSON REIMB FOR MILEAGE 9/23 -9/25 159.50 00279 CEMSTONE PRODUCTS CO. BURKE- ENGLISH SIDEWALK 1,427.85 00612 GYM WORKS INC REPAIR EXERCISE EQUIP AT MCC 378.35 00393 DEPT OF LABOR & INDUSTRY LICENSE TO OPERATE ELEVATOR 100.00 00891 MAMA MAMA MEETING 25.00 03959 ROBERT MITTET REIMB FOR MILEAGE 9/23 - 9126 159.50 00001 ONE TIME VENDOR REUND R JOHNSON HP BENEFITS 100.00 04265 MARIA PIRELA ZUMBA INSTRUCTOR FALL SESSION 519.70 00396 DEPT OF PUBLIC SAFETY CJDN 3RD QTR PMT 1,920.00 01345 RAMSEY COUNTY VEHICLE FORFEITURE PER MN 370.40 03427 NANCY RICHTER REIMB FOR MILEAGE 9/2 14.30 01574 T.R. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 534.68 01574 T.R. SCHIFSKY & SONS, INC RECYCLED BASE - BURKE /ENGLISH 140.99 7l tSyU.L( 15 Checks in this report. Packet Page Number 43 of 103 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 10/09/09 10/13/09 Tues MN State Treasurer Drivers License /Deputy Registrar(city clrk) 13,328.41 10109/09 10/13/09 MN Dept of Natural Resources DNR electronic licenses 538.50 10109/09 10/13/09 MN Dept of Natural Resources DNR electronic licenses 24.50 10112/09 10/14/09 Wed MN State Treasurer Drivers License /Deputy Registrar(city clrk) 16,558.41 10112/09 10/14/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk) 6,770.25 10/13109 10/14/09 MN State Treasurer Drivers License /Deputy Registrar(city clrk) 10,261.75 10/13109 10/14/09 MN Dept of Revenue Sales Tax 2,609.00 10/13/09 10/14/09 MN Dept of Revenue Fuel Tax 25.00 10/13/09 10/14/09 MN Dept of Revenue Fuel Tax 283.47 10113/09 10/14/09 MN Dept of Revenue MN Care Tax 6,003.10 10113/09 10/14/09 MN Dept of Revenue MN Care Tax 435.03 10114109 10/15/09 Thur MN State Treasurer Drivers License /Deputy Registrar(city clrk) 9,104.13 10/14109 10/15/09 US Bank VISA One Card Purchasing Card Items 69,767.21 10/15109 10/16/09 Fri MN State Treasurer Drivers License /Deputy Registrar(city clrk) 9,987.00 Iti1iel, *Detailed listing of VISA purchases is attached. 145,695.76 Packet Page Number 44 of 103 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT 10116/09 BRUNSBERG, STEVEN 54.00 10116/09 HJELLE, ERIK 416.42 10/16109 JUENEMANN, KATHLEEN 416.42 10/16/09 NEPHEW, JOHN 416.42 10116/09 ROSSBACH, WILLIAM 416.42 10116/09 STRAUTMANIS, MARIS 166.25 10/16/09 AHL, R. CHARLES 4.821.45 10/16/09 ANTONEN, JAMES 5,300.00 10116/09 BURLINGAME, SARAH 1,772.43 10116/09 CHRISTENSON, SCOTT 2,042.89 10/16/09 FARR, LARRY 2,66894 10/16/09 JAHN, DAVID 1,788.37 10116/09 RAMEAUX, THERESE 2,942.52 10116/09 FORMANEK, KAREN 1,633.35 10 /16 /09 MITTET, ROBERT 3,572.04 10/16109 ANDERSON, CAROLE 2,092.72 10/16/09 DEBILZAN, JUDY 1,143.16 10116/09 JACKSON, MARY" 1042.95 10/16/09 KELSEY, CONNIE 2,494.25 10/16/09 LAYMAN, COLLEEN 1743.10 10116/09 CAREY, HEIDI 1423.75 10116/09 GUILFOILE, KAREN 3.918.10 10/16/09 KROLL, LISA L762.93 10/16/09 NEPHEW, MICHELLE 1,301.83 10116/09 SCHMIDT, DEBORAH 2.395.37 10116/09 SPANGLER, EDNA 834.89 10/16/09 THOMFORDE, FAITH 81750 10 /16 /09 CORTESI, LUANNE 1,03915 10116/09 JAGOE. CAROL L833.17 10/16 /09 KELLY, LISA 1.198.55 10/16/09 LARSON, MICHELLE 1,060.78 10/16/09 MECHELKE, SHERRIE 1,141.01 10116/09 MOY, PAMELA 1,317.65 10116/09 OSTER, ANDREA 1,833.17 10/16109 WEAVER, KRISTNE 2,11896 10/16/09 ARNOLD, AJLA L280.00 10116/09 CORCORAN, THERESA 1,828.55 10116/09 KVAM,DAVID 4.086.18 10/16/09 PALANK, MARY 1,833.17 10/16/09 POW"ELL, PHILIP 2,81815 10116/09 SVENDSEN, JOANNE 2,059.48 10116/09 THOMALLA, DAVID 4,839.74 10/16/09 YOUNG, TAMELA 1,83655 10/16/09 ABEL, CLINT 2,845.38 Packet Page Number 45 of 103 10!16109 ALDRIDGE, MARK 2,958.77 10116109 BAKKE, LONN 1804.87 10116/09 BARTZ, PAUL 3.186.40 10116/09 BELDE, STANLEY 2.817.70 10/16/09 BENJAMIN, MARKESE 1442.29 10/16/09 BIERDEMAN, BRIAN 3,03792 10116/09 BOHL, JOHN 3,393.29 10116/09 BUSACK, DANIEL 3.127.70 10 /16/09 COFFEY, KEVIN 2,69352 10/16/09 CROTTY, KERRY 3,40559 10116/09 DEMULLING, JOSEPH 2.303.19 10/16/09 DOBLAR, RICHARD 3,473.16 10/16/09 DUGAS, MICHAEL 3,197.42 10/16/09 FRITZE, DEREK 2,345.34 10116/09 GABRIEL, ANTHONY 3,136.32 10116/09 HAWKINSON JR, TIMOTHY 2,323.99 10/16109 HER, PHENG 2,09398 10/16/09 HIEBERT, STEVEN 3,433.30 10116/09 JOHNSON, KEVIN 3,596.49 10116/09 KALKA, THOMAS 1,668.68 10/16/09 KARIS, FLINT 3,498.08 10 /16/09 KONG, TOMMY 2,74910 10116/09 KREKELER, NICHOLAS 1,472.68 10116/09 KROLL, BRETT 1761.66 10/16/09 LANGNER, TODD 2,85752 10/16/09 LARSON, DANIEL 2,912.41 10116/09 LU, JOHNNIE 1749.10 10116/09 MARINO, JASON 2,749.10 10/16/09 MARTIN, DANIEL 2.09398 10/16109 MARTIN, JERROLD 2,90096 10/16/09 MCCARTY, GLEN 2.820.07 10116/09 METRY, ALESLA 3.259.32 10/16/09 NYE, MICHAEL 3,268.78 10/16/09 OLSON, JULIE 2,876.77 10116/09 PALMA, STEVEN 3303.63 10116/09 RHUDE, MATTHEW 2,927.22 10/16/09 SHORTREED, MICHAEL 3,881.66 10.16/09 STEFFEN, SCOTT 122.82 10116/09 STEINER, JOSEPH 3,027.30 10116/09 SYPNIEWSKL WILLIAM 2.829.58 10/16/09 SZCZEPANSKI, THOMAS 2,855.76 10/16/09 TAUZELL.. BRIAN 1,840.88 10116/09 IRAN, JOSEPH 1845.23 10/16/09 WENZEL, JAY 2,761.66 10/16/09 XIONG, KAO 2,670.44 10/16/09 BERGERON, JOSEPH 3,596.49 10116/09 ERICKSON, VIRGINIA 3,117.81 10116/09 FLOR, TIMOTHY 1,588.29 10/16109 FRASER, JOHN 3,086.26 10/16/09 LANGNER, SCOTT 2,896.00 10116/09 REZNY, BRADLEY 1208.98 10116/09 THEISEN, PAUL 2,926.40 10/16/09 THIENES, PAUL 3,666.62 Packet Page Number 46 of 103 10/16/09 AMBORN. JASON 1.015.68 10116109 ARKSEY, CHARLES 1,222.80 10/16/09 BASSETT, BRENT 853.28 10/16109 BAUMAN, ANDREW 2,195.33 10!16109 BECK, PATRICK 1,092.32 10116/09 BECK. Y ANCEY 1.305.16 10116/09 BUCHE, JOETTE 1292.72 10/16109 CAPISTRANT, JACOB 1,137.60 10/16/09 CAPISTRANT, JOHN 1188.52 10116/09 CRAWFORD, RAYMOND 1,189.35 10116/09 CRUMMY, CHARLES 1.306.96 10/16/09 DAWSON, RICHARD 2.659.98 10/16/09 DOLLERSCHELL, ROBERT 293.39 10116/09 EVANS, JASON 146.16 10116/09 EVERSON, PAUL 1848.45 10/16/09 FERGUSON, ROBERT 1,316.80 10/16/09 FITZGERALD, EDWARD 1,048.53 10116/09 FOSSUM. ANDREW 1406.12 10116 /09 GARZA, BRANDON 786.56 10/16/09 HAGEN, MICHAEL 994.84 10/16109 HALW"EG, JODI 2,56994 10/16/09 HEFFERNAN, PATRICK 2.167.76 10116/09 HILL, ZACHARY" 1,084.16 10/16/09 HJELLE, ERIK 1,801.22 10/16/09 IMM, TRACY L657.88 10116/09 JOHNSON, JAMES 1,917.68 10116/09 JONES, JONATHAN 869.60 10/16/09 JUZVGMANN, BERNARD 3306.79 10/16/09 KALKA, THOMAS 1,969.68 10116/09 KANE, ROBERT 3,122.52 10116/09 KARNOWSKI. SANDRA 2,339.92 10/16/09 KARRAS, JAMIE 765.63 10/16/09 KERSKA, JOSEPH 1,302.75 10116/09 KORTUS, WILLIAM 1,299.92 10/161/09 LIDBERG, MICHAEL 523.20 10/16/09 LOCHEN, MICHAEL 1,684.60 10/16/09 MAHONEY, KENNETH 871.28 10116/09 MILLER, NICHOLAS 2,425.72 10116/09 MORGAN JEFFERY 1,912.40 10/16109 NALIPINSKI, STEPHEN 1,171.28 10/16/09 NIELSEN, KENNETH 996.00 10116 /09 NOLAN, PAUL 833.52 10116/09 NOVAK, JEROME 456.75 10/16/09 NOWICKI, PAUL 2,026.32 10/16/09 OLSON, JAMES 2,520.60 10116/09 ONSOMU, ALEX 535.50 10116/09 OPHEIM, JOHN 2538.36 10/16/09 PERBIX, CHARLES 2,271.25 10/16/09 PETERSON, MARK 1,588.92 10116/09 PETERSON. ROBERT 2,832.46 10116/09 PLACE, ANDREA 2.280.74 10/16/09 PODOBINSKI, LAURENCE 1.428.72 10/16109 POWERS, KENNETH 1,783.20 Packet Page Number 47 of 103 10/16/09 RAI'NEY, JAMES 2.020.84 10116109 RAVENWALD, CORINNE 780.20 10/16//09 REYNOSO, ANGEL 1,031.92 10/16109 RICE, CHRISTOPHER 1,441.44 10//16109 RODRIGUEZ, ROBERTO 1,248.32 10116//09 ROMANIK, JAMES 373.52 101161/09 SCHULTZ, JEROME 1070.20 10//16109 SCHWARTZ, SHAWN 1,114.88 10116109 SEDLACEK, JEFFREY 1600.34 101161/09 SHERMAN, CHRIS 1,331.20 10116//09 STREFF, MICHAEL 2,318.70 10116109 SVENDSEN, RONALD 1927.30 101/16%09 VANKIRK, JOSEPH 64.89 10116//09 WHELEHAN, ROBERT 1.262.80 101161/09 WHITE, JOEL 1,402.60 101/16/09 WYSE, ROBERT 1,168.88 10/16/09 YANG. LEE 770.40 101161/09 ZAJAC, JEFFREY 692.01 10/16/09 GERVAIS -JR. CLARENCE 3.472.14 10/16/09 LUKIN, STEVEN 4,38797 10//16/09 ZWIEG, SUSAN 2,17015 10/16/09 KNUTSON, LOIS 1,902.99 10116 /09 NIVEN, AMY 1,371.42 10//16/09 PRIEFER, WILLIAM 2,635.61 10/16/09 BRINK. TROY 1553.95 10116/09 BUCKLEY, BRENT 1,788.55 10/16/09 DEBILZAN, THOMAS 2,099.55 10/16/09 EDGE, DOUGLAS 2,066.86 10/16/09 HAMRE, MILES 1,400.00 10/16/09 JONES, DONALD 2,064.55 10116/09 MEISSNER. BRENT 1,705.35 10/16/09 MEYER, GERALD 2,147.39 10/16/09 NAGEL. BRYAN 3.189.26 10116/09 OSWALD, ERICK 2,276.57 10/16/09 RUNNING, ROBERT 2,222.95 10/16/09 TEVLIN, TODD 2,084.55 10//16/09 BURLINGAME, NATHAN 1,84695 10/16/09 DUCHARME, JOHN 2.634.06 10116/09 EATON, MEGAN 360.75 10//16/09 ENGSTROM, ANDREW 2,277.35 10/16/09 JACOBSON, SCOTT 2,277.39 10116/09 JAROSCH, JONATHAN 2,555.78 10/16/09 KREGER, JASON 1.937.35 10/16/09 KUMMER. STEVEN 2.890.95 10/16/09 LINDBLOM, RANDAL 3,606.00 10/16/09 LOVE, STEVEN 2,807.75 10116/09 THOMPSON, MICHAEL 3,609.19 10/16/09 ZIEMAN, SCOTT 125.40 10/16/09 EDSON. DAVID 2,106.68 10116/09 HINNENKAMP, GARY 2,076.58 10/16/09 MARUSKA, MARK 3,090.00 10/16/09 NAUGHTON. JOHN 2.065.63 10//16/09 NORDQUIST, RICHARD 2,066.86 Packet Page Number 48 of 103 10/16/09 SCHINDELDECKER, JAMES 2.06917 10116109 BIESANZ, OAKLEY 1,476.59 10/16/09 DEAVER, CHARLES 743.56 10/16109 GERNES, CAROLE 671.00 10!16109 HAYMAN, JANET 1,101.41 10116/09 HUTCHINSON. ANN 2.098.11 10116/09 SOUTTER, CHRISTINE 45.75 10/16109 WACHAL, KAREN 791.88 10/16109 FINWALL, SHANN 1989.35 10116/09 FRY, PATRICIA 1,906.06 10116/09 GAYNOR, VIRGINIA 2,969.70 10/16109 HALL, KATHLEEN 63.00 10/16%09 KONEWKO, DUWAYNE 4,16250 10116/09 SINDT, ANDREA 1,977.35 10116/09 THOMPSON, DEBRA 731.42 10/16/09 EKSTRAND, THOMAS 3,707.78 10/16109 MARTIN, MICHAEL 2,458.95 10116/09 BRASH, JASON 1905.20 10116/09 CARVER, NICHOLAS 3,118.02 10/16/09 FISHER, DAVID 3,687.08 10/16109 RICE, MICHAEL 2,559.75 10/16/09 SWAN, DAVID 2.610.15 10116/09 WELLENS, MOLLY 1,507.27 10/16/09 BERGER, STEPHANIE 303.75 10/16109 BJORK, BRANDON 134.75 10116/09 FRANK, PETER 250.00 10116/09 JANASZAK, MEGHAN 341.25 10/16109 KOHLMAN, JENNIFER 157.50 10/16/09 MILTON, SCOTT 92.00 10116/09 ROBBINS, AUDRA 2,513.20 10116/09 ROBBINS, CAMDEN 31.50 10/16%09 SCHALLER, SCOTT 173.25 10/16/09 SHERRILL, CAITLIN 347.38 10116/09 STAPLES, PAULINE 3,309.18 10/16/09 TAUBMAN, DOUGLAS 3,208.66 10/16109 TAYLOR, JAMES 2,170.42 10/16/09 ADAMS, DAVID 2,066.07 10116/09 GERMAIN, DAVID 2,073.80 10116/09 HAAG, MARK 1215.93 10/16109 NADEAU, EDWARD 556.67 10/16109 SCHULTZ, SCOTT 1695.30 10116 /09 ANZALDI. MALADY 1,633.50 10116/09 BERGLUND, DANIEL 308.25 10/16109 BRENEMAN, NEIL L882.84 10/16%09 COLLINS, ASHLEY 114.00 10116/09 CRAWFORD - JR, RAYMOND 849.58 10116/09 CURRAN, EDWARD 136.00 10/16/09 DICKS, JOHN 169.20 10/16109 EVANS. CHRISTINE 1,205.85 10116/09 FABIO- SHANLEY, MICHAEL 229.10 10116/09 GLASS, JEAN 2,041.87 10/16/09 HANSEN. LORI 2.692.83 10/16109 HER, CHONG 310.00 Packet Page Number 49 of 103 10/16/09 HER. PETER 462.00 10116109 HOFMEISTER, MARY 1,004.79 10/16//09 HOFMEISTER, TIMOTHY 351.00 10/16109 OLSON, SANDRA 147.00 10//16109 PELOQUIN, PENNYE 551.07 10116//09 PENN. CHRISTINE 1.660.00 101161/09 SCHOENECKER, LEIGH 482.50 10//16109 VANG, KAY 302.00 10116109 YANG. TIM 36.00 101161/09 VIDE, LOR PAO 128.00 10116//09 AICHELE, MEGAN 198.51 10116109 AMUNDSON, DANIKA 234.51 101/16%09 BAUDE, SARAH 133.38 10116//09 BEITLER, JULIE 126.00 101161/09 BIGGS, ANNETTE 109.65 10/16/09 BRENEMAN, SEAN 69.60 10//16109 BRUSOE, AMY 167.70 101161/09 BRUSOE, CRISTINA 264.65 10116//09 CAMPBELL, JESSICA 54.00 10//16/09 CLARK, PAMELA 111.75 10//16109 COLEMAN, DAYSHIA 5813 10/16//09 DEMPSEY, BETH 193.25 101161/09 DUNN, RYAN 1,045.82 10//16109 ERICKSON- CLARK, CAROL 70.75 10116109 GRUENHAGEN, LINDA 191.20 101161/09 HALL, HOLLY 231.00 10116//09 HANSEN, HANNAH 50.75 10116109 HOLMBERG, LADONNA 514.00 10/16/09 HORWATH RONALD 2,513.20 10116//09 JOSSART, ANGELA 35.00 101161/09 JOYER, JENNA 99.45 101/16%09 KOGLER, RYAN 59410 10//16/09 KOHLER, ROCHELLE 52.00 10116109 KRONHOLM, KATHRYN 884.68 10/16//09 LAMEYER, ZACHARY 118.34 10//16109 MATESKI, WAYNE 122.50 10//16109 MATHEWS, LEAH 40555 10116//09 MCCANN, NATALIE 144.00 101161/09 MCCARTHY, ERICA 131.75 10//16109 NADEAU, KELLY 13013 10116109 PEHOSKI, JOEL 100.00 101161/09 PROESCH, ANDY 273.04 10116//09 RENFORD, NATHAN 193.88 10116109 RHODY. DIANE 676.50 101/16%09 RICHTER, DANIEL 144.00 10116//09 RICHTER, NANCY 1,276.01 101161/09 ROLLOFF- FELLNER, TAYLOR 15.70 10/16/09 RONNING, ISAIAH 13598 10//16109 SCHAEFER, NATALIE 24.13 101161/09 SCHREIER, ROSEMARIE 231.00 10116//09 SCHREINER, MICHELLE 39.00 10//16/09 SCHUNEMAN. GREGORY 143.23 10//16109 SJERVEN, BRENDA 17950 Packet Page Number 50 of 103 Packet Page Number 51 of 103 10/16/09 SKAAR, SAMANTHA 116.38 10116109 SKUNES, KELLY 86.25 10/16//09 SMITH, ANN 98.50 10/16109 SMITLEY. SHARON 176.05 10//16109 TUPY, ELIANA 148.00 10116//09 TUPY, HEIDE 167.40 101161/09 TUPY, MARCUS 265.55 10//16109 WARNER, CAROLYN 179.25 10116109 WEDES, CARYL 119.75 101161/09 WEEVER, NAOMI 65.25 10116//09 WOLFGRAM, TERESA 50.66 10116109 WOODMAN, ALICE 128.00 101/16%09 YOUNCE, BLAISE 61.63 10116//09 ZALK, DAVID 79.75 101161/09 BOSLEY, CAROL 356.70 10/16/09 GIERNET, ASHLEY 61.63 10//16109 HOLMGREN, STEPHANIE 95.63 101161/09 LANGER, CHELSEA 88.88 10116//09 LANGER, KAYLYN 152.88 10//16/09 SATTLER, MELINDA 5313 10//16109 SAVAGE, KAREN 182.88 10/16//09 ZAGER, LINNEA 368.76 101161/09 BEHAN, JAMES 1008.86 10//16109 BOWMAN, MATTHEW 24990 10116109 COLEMAN, PATRICK 135.94 101161/09 CURRAN, JAMES 378.00 10116//09 DOUGLASS, TOM 1,301.56 10116109 LONETTI, JAMES 480.00 10/16/09 MALONEY, SHAUNA 21750 10116//09 PRINS, KELLY 1,220.22 101161/09 REILLY, MICHAEL 1,861.35 101/16%09 SCHOENECKER, KYLE 236.00 10//16/09 VALERIO, TARA 345.80 101161/09 AICHELE, CRAIG 1139.50 10/16//09 PRIEM, STEVEN 2,322.15 10//16109 WOEHRLE, MATTHEW 2,138.56 10//16109 BERGO, CHAD 2,57418 10116//09 FOWLES, MYCHAL 3.085.88 101161/09 FRANZEN, NICHOLAS 2,242.10 1007902 10//16109 LONGRIE, DIANA 47315 1007903 10116109 WELCHLIN, CABOT 3.038.62 1007904 101161/09 ACOSTA, MARK 1,085.92 1007905 10116//09 ANDERSON, BRIAN 1.880.80 1007906 10116109 BAHL, DAVID L456.16 1007907 101/16%09 BOURQUIN, RON 1,52912 1007908 10116//09 DITTEL, MICHAEL 1,402.16 1007909 101161/09 FASULO, WALTER 1,936.32 1007910 10/16/09 HALE, JOSEPH 1,811.68 1007911 10//16109 HERLUND. RICK 1,920.64 1007912 101161/09 HUTCHINSON, JAMES 1948.64 1007913 10116//09 KONDER, RONALD 1.256.00 1007914 10//16/09 MALLORY. GORDON 1.606.80 1007915 10//16109 MCGOVERN, JOHN 81096 Packet Page Number 51 of 103 1007916 10/16/09 MELANDER, JON 2.388.08 1007917 10116109 MELLEN, RICHARD 1,201.36 1007918 10/16/09 SKOK, STEPHEN 1,275.76 1007919 10/16109 SOLHEID, DALE 887.52 1007920 10!16109 DELPERDANG, CHRISTOPHER 80.00 1007921 10116/09 CHAMBERLAIN, JAMIE 34.00 1007922 10116/09 FEIST, ASHLEY 156.00 1007923 10/16109 GEBHARD, MADELINE 630.00 1007924 10/16109 JUGOVICH, CARALYNN 78.00 1007925 10116/09 KRENZ, CASSANDRA 78.00 1007926 10116/09 KRINGS, JESSICA 80.00 1007927 10/16109 MASON, KYLE 15.00 1007928 10/16%09 MASON, LAURA 16.00 1007929 10116/09 MERRITT, JACOB 143.00 1007930 10116/09 MILTON, TIMOTHY 64.00 1007931 10/16/09 MULLEN, REBECCA 78.00 1007932 10/16109 O'BRIEN, MARY 30.00 1007933 10116/09 PETERSON, HAYLIE 156.00 1007934 10116/09 ROKKE, MARINA 156.00 1007935 10/16/09 SCUNDI. GABRIELLE 132.00 1007936 10/16109 SIMPSON, JOSEPH 43.31 1007937 10/16/09 BUTLER, ANGELA 35.00 1007938 10116/09 CRANDALL, KRISTA 69.75 1007939 10/16/09 FLUEGEL, LARISSA 29.00 1007940 10/16109 HEINRICH, SHEILA 78.00 1007941 10116/09 LAMSON, KEVIN 66.15 1007942 10116/09 MCCORMACK, MELISSA 62.48 1007943 10/16109 MCLAURIN, CHRISTOPHER 359.19 1007944 10/16/09 NWANOKWALE, EMMA 100.75 1007945 10116/09 PIEPER, THEODORE 98.75 1007946 10116/09 ROSTRON, ROBERT 358.88 1007947 10/16%09 VIMR, CAYLA 68.88 1007948 10/16/09 WALKER, TYLER 137.75 1007949 10116/09 DANIEL, BREANNA 63.00 1007950 10/16/09 DELACROIX, RYAN 150.00 1007951 10/16109 HER, KIM 58.95 1007952 10/16/09 HER, MARINA 48.00 1007953 10116/09 SCHULZE, KEVIN 468.00 1007954 10116/09 STEFFEN, MICHAEL 155.88 581,082.51 Packet Page Number 52 of 103 Trans Date Posting Date Merchant Name Trans Amount Name 09124/2009 09/28/2009 MICHAELS #2744 $13.73 MANDY ANZALDI 09/30/2009 10/01/2009 PARTY CITY #768 $51.00 MANDY ANZALDI 10/01/2009 10/05/2009 ORIENTAL TRADING CO $113.65 MANDY ANZALDI 10/02/2009 10105/2009 THERMO DYNE INC $1,343.94 JIM BEHAN 10/06/2009 10/07/2009 TARGET 00011858 $27.83 JIM BEHAN 10/06/2009 10/07/2009 PRIORITY COURIER EXPERTS $70.09 JIM BEHAN 10/06/2009 10/08/2009 NUCO2 $34.67 JIM BEHAN 10/06/2009 10/08/2009 NUCO2 $65.73 JIM BEHAN 10/06/2009 10/08/2009 NUCO2 $65.46 JIM BEHAN 10106/2009 10/08/2009 NUCO2 $50.09 JIM BEHAN 10/06/2009 10/08/2009 NUCO2 $42.97 JIM BEHAN 10/07/2009 10/08/2009 ADVANCE STORE /CLOSETTEC $95.50 JIM BEHAN 10/08/2009 10109/2009 AQUA LOGICS INC $1,383.04 JIM BEHAN 10/0712009 10/08/2009 PETLAND $34.30 OAKLEY BIESANZ 09/25/2009 09/28/2009 SPORTS AUTHOR100007013 $34.24 NEIL BRENEMAN 09/25/2009 09/28/2009 CUB FOODS, INC. $3.18 NEIL BRENEMAN 09/29/2009 09/30/2009 ARAMARK MINNEAPOLIS OCS $561.44 NEIL BRENEMAN 10108/2009 10/09/2009 CUB FOODS, INC. $16.76 NEIL BRENEMAN 09/28/2009 09/29/2009 CHILI'S - MAPLEWOOD $100.99 SARAH BURLINGAME 10/01/2009 10/02/2009 GE CAPITAL $43.92 SARAH BURLINGAME 09/25/2009 09128/2009 THE STAR TRIBUNE ADVERTIS $535.25 HEIDI CAREY 09/28/2009 09/29/2009 FAMILY TIME $435.00 HEIDI CAREY 10/06/2009 10/07/2009 VZWRLSS *APOCC VISN $121.33 HEIDI CAREY 10/08/2009 10/09/2009 CITY PAGES $850.00 HEIDI CAREY 09/25/2009 09/28/2009 VIKING ELEC- CREDIT DEPT. $278.42 SCOTT CHRISTENSON 09125/2009 09/28/2009 VIKING ELEC - CREDIT DEPT. $205.68 SCOTT CHRISTENSON 10/05/2009 10/07/2009 THE HOME DEPOT 2801 $14.33 SCOTT CHRISTENSON 10/06/2009 10107/2009 GOPHER BEARING COMPANY $23.32 SCOTT CHRISTENSON 10/0812009 10/09/2009 ELECTRIC MOTOR REAPIR $36.66 SCOTT CHRISTENSON 09/30/2009 10/02/2009 UNIFORMS UNLIMITED INC $482.53 KERRY CROTTY 10/06/2009 10/07/2009 WOLF CAMERA #1546 $53.55 KERRY CROTTY 10/06/2009 10/08/2009 UNIFORMS UNLIMITED INC $58.25 KERRY CROTTY 10/07/2009 10/09/2009 UNIFORMS UNLIMITED INC $264.52 KERRY CROTTY 09125/2009 09/28/2009 THE HOME DEPOT 2810 $12.79 CHARLES DEAVER 10/02/2009 10/05/2009 RYCO SUPPLY CO $38.53 CHARLES DEAVER 10/06/2009 10/07/2009 G & K 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*GOTOMYPC.COM $33.90 MYCHAL FOWLDS 10/01/2009 10/02/2009 INSIGHT *PUBLICSECTOR $458.13 NICK FRANZEN 10/03/2009 10/05/2009 INSIGHT *PUBLICSECTOR $89.99 NICK FRANZEN 10/03/2009 10/05/2009 PAYPAL *HZB74 $365.00 NICK FRANZEN 10/06/2009 10/06/2009 HP DIRECT- PUBLICSECTOR $3,813.65 NICK FRANZEN 10/07/2009 10/09/2009 IMMIXTECHNOLOGY $1,610.20 NICK FRANZEN 10/06/2009 10/08/2009 THE HOME DEPOT 2801 $329.78 VIRGINIA GAYNOR 09129/2009 10/01/2009 GRUBERS POWER EQUIPMENT $6.80 CLARENCE GERVAIS 10/02/2009 10/05/2009 U OF M CCE $155.00 JANET M GREW HAYMAN 09/28/2009 09/29/2009 HENRIKSEN ACE HARDWARE $10.48 MARK HAAG 09/29/2009 09/30/2009 VIKING INDUSTRIAL CENTER $132.66 MARK HAAG 10/0612009 10/07/2009 ABLE HOSE & RUBBER, INC $738.52 MARK HAAG 10/06/2009 10/08/2009 SEARS ROEBUCK 1122 $597.81 MARK HAAG 09/29/2009 10/01/2009 SUNRAY TRUE VALUE $6.18 MILES HAMRE 10/01/2009 10/05/2009 THE HOME DEPOT 2801 $304.77 MILES HAMRE 10102/2009 10/05/2009 THE HOME DEPOT 2801 $8.93 MILES HAMRE 10/05/2009 10/07/2009 SUNRAY TRUE VALUE $1.77 MILES HAMRE 09/30/2009 09/30/2009 COMCAST CABLE COMM $90.20 LORI HANSON 10/02/2009 10/05/2009 PARTY CITY #768 $37.35 LORI HANSON 10/04/2009 10/05/2009 CUB FOODS #155629 $25.14 RICK HERLUND 09/25/2009 09/28/2009 BECKER ARENA PRODUCTS $1,008.90 GARY HINNENKAMP 10/07/2009 10/09/2009 SEARS ROEBUCK 1052 $10.75 RON HORWATH 09/29/2009 09/30/2009 VALLEY CREEK EXPRESS INC $1,656.00 ANN E HUTCHINSON 10107/2009 10/09/2009 AGG IND EAGAN CREDIT $395.10 ANN E HUTCHINSON 09/25/2009 09/28/2009 DALCO ENTERPRISES, INC $340.81 DAVID JAHN 10/01/2009 10/02/2009 DALCO ENTERPRISES, INC $221.52 DAVID JAHN 10/01/2009 10/05/2009 THE HOME DEPOT 2801 $8.53 DON JONES 10/0112009 10/02/2009 DISPOSAL MEDICAL RESOURC $1,796.40 BERNARD R JUNGMANN 10/03/2009 10/05/2009 BOUND TREE MEDICAL LLC $45.36 BERNARD R JUNGMANN 10/03/2009 10/05/2009 BOUND TREE MEDICAL LLC $94.50 BERNARD R JUNGMANN 09/25/2009 09/28/2009 THE UPS STORE #2171 $25.04 TOM KALKA 10105/2009 10/07/2009 THE HOME DEPOT 2801 $73.70 TOM KALKA 09/28/2009 09/30/2009 CPS INC- DARECATALOUGECOM $217.94 FLINT KARIS 10/01/2009 10/05/2009 UNIFORMS UNLIMITED INC $139.95 NICHOLAS KREKELER 10/05/2009 10/07/2009 OFFICE DEPOT #1090 $246.09 LISA KROLL 10/07/2009 10/09/2009 ADVANCED GRAPHIC SYSTEMS $152.26 LISA KROLL 09/24/2009 09/28/2009 CLASSIC COLLISION CENT $281.60 DAVID KVAM 09/28/2009 09/30/2009 SHRED -IT $69.93 DAVID KVAM 10/01/2009 10/05/2009 UNIFORMS UNLIMITED $1,667.59 DAVID KVAM 10103/2009 10/05/2009 ACCURINT EOM AUTO P $50.00 DAVID KVAM 10/06/2009 10/07/2009 HEALTHEAST TRANSPORTATN $2,267.99 DAVID KVAM 10/07/2009 10/08/2009 ALLINA HOSP & CLINICS $50.00 DAVID KVAM 10/07/2009 10/08/2009 PANERA BREAD #1305 $276.06 DAVID KVAM 10/01/2009 10/05/2009 METRO SALES INC $98.75 STEVE LUKIN 10/06/2009 10/07/2009 WM EZPAY $155.42 STEVE LUKIN 10/06/2009 10/07/2009 EMERGENCY APPARATUS MAINT $1,155.57 STEVE LUKIN Packet Page Number 54 of 103 10/06/2009 10/07/2009 EMERGENCY APPARATUS MAINT $1,510.41 STEVE LUKIN 10107/2009 10/08/2009 METRO FIRE $171.22 STEVE LUKIN 10/07/2009 10/08/2009 METRO FIRE $240.00 STEVE LUKIN 10/07/2009 10/08/2009 EMERGENCY APPARATUS MAINT $2,162.36 STEVE LUKIN 10/07/2009 10/09/2009 DAVIS LOCK & SAFE $12.86 STEVE LUKIN 10/0812009 10/09/2009 RAINBOW FOODS 00088617 $20.04 STEVE LUKIN 10/08/2009 10/09/2009 ROAD RESCUE EMERGENCY VE $342.00 STEVE LUKIN 09/24/2009 09/28/2009 NORTHERN TOOL EQUIP -MN $41.75 MARK MARUSKA 09/26/2009 09/28/2009 ACT *UNIVERSITY OF MINN $110.00 MARK MARUSKA 09/29/2009 09/30/2009 ON SITE SANITATION $15.50 MARK MARUSKA 09129/2009 09/30/2009 ON SITE SANITATION $15.50 MARK MARUSKA 09/29/2009 09/30/2009 ON SITE SANITATION $15.50 MARK MARUSKA 09/29/2009 09/30/2009 ON SITE SANITATION $15.50 MARK MARUSKA 09/29/2009 09/30/2009 ON SITE SANITATION $15.50 MARK MARUSKA 09/29/2009 09/30/2009 ON SITE SANITATION $15.50 MARK MARUSKA 09/29/2009 09/30/2009 TRUGREEN # 5635 $159.25 MARK MARUSKA 09/29/2009 09/30/2009 TRUGREEN # 5635 $154.98 MARK MARUSKA 09/29/2009 09/30/2009 TRUGREEN # 5635 $294.99 MARK MARUSKA 09129/2009 09/30/2009 TRUGREEN # 5635 $294.99 MARK MARUSKA 09/29/2009 09/30/2009 TRUGREEN # 5635 $153.91 MARK MARUSKA 09/29/2009 09/30/2009 TRUGREEN # 5635 $299.26 MARK MARUSKA 09/29/2009 09/30/2009 TRUGREEN # 5635 $1,114.76 MARK MARUSKA 09/2912009 09/30/2009 TRUGREEN # 5635 $452.10 MARK MARUSKA 09/30/2009 10/01/2009 APEX HVAC SERVICE INC. $374.59 MARK MARUSKA 10/01/2009 10/05/2009 WM EZPAY $742.93 MARK MARUSKA 10/05/2009 10/06/2009 HENRIKSEN ACE HARDWARE $332.08 MARK MARUSKA 10107/2009 10/08/2009 VALLEY CREEK EXPRESS INC $1,656.00 MARK MARUSKA 10/07/2009 10/08/2009 VALLEY CREEK EXPRESS INC $2,944.00 MARK MARUSKA 09/25/2009 09/28/2009 RAINBOW ST LO 00088039 $116.25 JON A MELANDER 09/26/2009 09/28/2009 CUB FOODS - SUN RAY $67.85 JON A MELANDER 09/25/2009 09/28/2009 SHRED -IT $129.54 ROBERT MITTET 09/25/2009 09/28/2009 ARROWWOOD RESORT & CONF C $333.45 ROBERT MITTET 09/25/2009 09/28/2009 ARROWWOOD RESORT & CONF C $333.45 ROBERT MITTET 09125/2009 09/28/2009 ARROWWOOD RESORT & CONF C $227.04 ROBERT MITTET 09/28/2009 09/28/2009 COMCAST CABLE COMM $142.42 ROBERT MITTET 10/02/2009 10/05/2009 FSH COMMUNICATION01 OF 01 $63.90 ROBERT MITTET 09/30/2009 10/01/2009 MENARDS 3059 $33.20 JOHN NAUGHTON 10/0212009 10/05/2009 MENARDS 3059 $52.83 JOHN NAUGHTON 09/26/2009 09/28/2009 RON'S VIRTUE PRINTI $56.58 AMY NIVEN 10/06/2009 10/07/2009 G & K SERVICES 006 $872.60 AMY NIVEN 10/06/2009 10/07/2009 G & K SERVICES 006 $392.21 AMY NIVEN 10/06/2009 10/07/2009 G & K SERVICES 006 $202.24 AMY NIVEN 09125/2009 09/28/2009 VOYAGEURS AREA COUNC $275.00 JULIE OLSON 09/24/2009 09/28/2009 OAKDALE RENTAL CENTER $207.47 ERICK OSWALD 09/28/2009 09/30/2009 OAKDALE RENTAL CENTER $207.47 ERICK OSWALD 10/05/2009 10/06/2009 MENARDS 3059 $71.92 ERICK OSWALD 09/29/2009 10/01/2009 OFFICE DEPOT #1090 $68.31 MARY KAY PALANK 09/29/2009 10/01/2009 OFFICE DEPOT #1079 $6.27 MARY KAY PALANK 09/30/2009 10/02/2009 OFFICE DEPOT #1090 $63.06 MARY KAY PALANK 09/24/2009 09/28/2009 BANNERS.COM $158.71 CHRISTINE PENN 10108/2009 10/09/2009 ECC *DSS -DISC SCH SUPPL $17.13 CHRISTINE PENN 10/09/2009 10/09/2009 AMAZON MKTPLACE PMTS $39.14 CHRISTINE PENN 10/05/2009 10/07/2009 ASPEN MILLS INC. $119.50 ROBERT PETERSON 09/23/2009 09/28/2009 SIRCHIE FINGER PRINT LABO $183.18 PHILIP F POWELL 09/3012009 10/01/2009 PAYPAL *BUYEXCLUSIV $79.99 PHILIP F POWELL 09/30/2009 10/02/2009 OFFICEWORLD.COM $49.55 PHILIP F POWELL 10/01/2009 10/02/2009 HP HOME STORE $115.65 PHILIP F POWELL Packet Page Number 55 of 103 10/01/2009 10/02/2009 AMAZON.COM $25.42 PHILIP F POWELL 10101/2009 10/02/2009 HUTSHOPS $139.99 PHILIP F POWELL 10/01/2009 10/05/2009 TONERMAX, INC. $128.70 PHILIP F POWELL 10/05/2009 10/06/2009 TAYLOR & FRANCIS -CRC $53.51 PHILIP F POWELL 10/08/2009 10/09/2009 BOYDS $184.96 PHILIP F POWELL 10/0812009 10/09/2009 MEDTECH FORENSICS INC $295.50 PHILIP F POWELL 10/01/2009 10/02/2009 GE CAPITAL $333.16 WILLIAM J PRIEFER 09/24/2009 09/28/2009 KATH FUEL OFFICE $322.52 STEVEN PRIEM 09/24/2009 09/28/2009 CERTIFIED LABORATORIES $493.14 STEVEN PRIEM 09/28/2009 09/30/2009 KATH AUTO PARTS NSP $96.98 STEVEN PRIEM 09129/2009 09/30/2009 ZAHL PMC $421.86 STEVEN PRIEM 09/29/2009 10/01/2009 FACTORY MTR PTS #1 $69.42 STEVEN PRIEM 09/29/2009 10/01/2009 FACTORY MTR PTS #1 $75.67 STEVEN PRIEM 09/29/2009 10/05/2009 ZAHL PMC ($27.13) STEVEN PRIEM 09/30/2009 10/01/2009 PARTS ASSOCIATION01 OF 01 $237.60 STEVEN PRIEM 09/30/2009 10/02/2009 KATH AUTO PARTS NSP $5.99 STEVEN PRIEM 09/30/2009 10/02/2009 KATH AUTO PARTS NSP $240.36 STEVEN PRIEM 09/30/2009 10/02/2009 TOUSLEY FORD 127200039 $52.31 STEVEN PRIEM 10101/2009 10/02/2009 BAUER BUILT TIRE - $476.53 STEVEN PRIEM 10/01/2009 10/05/2009 FACTORY MTR PTS #1 ($75.67) STEVEN PRIEM 10/01/2009 10/05/2009 KATH FUEL OFFICE $67.49 STEVEN PRIEM 10/01/2009 10/05/2009 TOUSLEY FORD 127200039 $99.71 STEVEN PRIEM 10/0212009 10/02/2009 SOI *SNAP -ON INDUSTRIAL $93.47 STEVEN PRIEM 10/02/2009 10/05/2009 KATH AUTO PARTS NSP $174.34 STEVEN PRIEM 10/03/2009 10/05/2009 DEE ZEE INC $28.00 STEVEN PRIEM 10/05/2009 10/06/2009 KREMER SPRING & ALIGNMENT $1,354.82 STEVEN PRIEM 10105/2009 10/07/2009 BORGEN RADIATOR CO $436.51 STEVEN PRIEM 10/05/2009 10/08/2009 CARLSON TRACTOR & EQUIP ($103.09) STEVEN PRIEM 10/05/2009 10/08/2009 CARLSON TRACTOR & EQUIP $327.80 STEVEN PRIEM 10/06/2009 10/07/2009 POMPS TIRE SERVICE $483.31 STEVEN PRIEM 10/06/2009 10/07/2009 BAUER BUILT TIRE - $298.39 STEVEN PRIEM 10/06/2009 10/07/2009 KREMER SPRING & ALIGNMENT $1,104.07 STEVEN PRIEM 10/06/2009 10/08/2009 ASPEN EQUIPMENT- BLOOMIN $39.40 STEVEN PRIEM 10/07/2009 10/09/2009 KATH AUTO PARTS NSP $38.73 STEVEN PRIEM 10107/2009 10/09/2009 CARLSON TRACTOR & EQUIP $308.75 STEVEN PRIEM 09/28/2009 09/29/2009 INFOSOFT GROUP INC $295.00 TERRIE RAMEAUX 09/28/2009 10/01/2009 MINNESOTA WOMENS PRESS 1 $140.00 TERRIE RAMEAUX 09/28/2009 09/29/2009 HILLYARD INC MINNEAPOLIS $987.64 MICHAEL REILLY 10/0612009 10/07/2009 HILLYARD INC MINNEAPOLIS $543.19 MICHAEL REILLY 10/01/2009 10/02/2009 CUB FOODS, INC. $21.88 AUDRA ROBBINS 10/07/2009 10/08/2009 CUB FOODS, INC. $47.78 AUDRA ROBBINS 10/07/2009 10/08/2009 MAPLEWOOD PARKS AND RECRE $5.00 AUDRA ROBBINS 09124/2009 09/28/2009 THE HOME DEPOT 2801 $28.86 ROBERT RUNNING 09/29/2009 09/30/2009 MENARDS 3059 $5.62 ROBERT RUNNING 09/29/2009 10/01/2009 N WATER WORKS SPLY #2518 $319.16 ROBERT RUNNING 10/05/2009 10/07/2009 CARQUEST 01021104 $51.16 JAMES SCHINDELDECKER 09/24/2009 09/28/2009 OFFICE DEPOT #1090 $132.16 DEB SCHMIDT 09/25/2009 09/28/2009 OFFICE DEPOT #1090 $14.03 DEB SCHMIDT 09/30/2009 10/01/2009 SYX*GLO BALI N DU STRIALEQ $559.65 DEB SCHMIDT 10/02/2009 10/05/2009 OFFICE DEPOT #1090 $52.99 DEB SCHMIDT 10106/2009 10/07/2009 T- MOBILE.COM *PAYMENT $32.13 DEB SCHMIDT 09/29/2009 10/01/2009 METROCALL /ARCH WIRE $28.87 SCOTT SCHULTZ 09/30/2009 10/02/2009 OFFICE MAX $25.86 SCOTT SCHULTZ 10/02/2009 10/05/2009 OFFICE MAX $75.76 SCOTT SCHULTZ 10/02/2009 10/05/2009 SUPERAMERICA 04846 $29.75 MICHAEL SHORTREED 10/02/2009 10/05/2009 GRAND VIEW LODGE & TENNIS $99.99 MICHAEL SHORTREED 09/26/2009 09/28/2009 RON'S VIRTUE PRINTI $577.52 ANDREA SINDT Packet Page Number 56 of 103 10/07/2009 10/09/2009 ADVANCED GRAPHIC SYSTEMS 09125/2009 09/28/2009 SUPERAMERICA 04089 09/28/2009 09/29/2009 SPORTS IMPORTS 10/01/2009 10/05/2009 ORIENTAL TRADING CO 10/01/2009 10/02/2009 CUB FOODS, INC. 10/0812009 10/09/2009 CUB FOODS, INC. 10/01/2009 10/02/2009 T- MOBILE RECURRING PMT 10/03/2009 10/05/2009 THE RIALTO CAFE 10/03/2009 10/05/2009 7- ELEVEN 22358 10/03/2009 10/05/2009 MILE HIGH EXPRESS IRAN 10105/2009 10/07/2009 BACKSTAGE COFFEE 10/05/2009 10/07/2009 ROCK BOTTOM 1052 10/06/2009 10/08/2009 MALONEY'S ON MARKET 10/06/2009 10/08/2009 CORNER BAKERY CAFE 10/06/2009 10/08/2009 CORNER OFFICE RESTAURANT 10/07/2009 10/08/2009 MCDONALD'S F13569 10/07/2009 10/09/2009 CURTIS HOTEL 10/06/2009 10/06/2009 ACT *UNIVERSITY OF MINN 09125/2009 09/28/2009 LISPS 26833800033400730 09/28/2009 09/30/2009 S & T OFFICE PRODUCTS 09/28/2009 09/30/2009 S & T OFFICE PRODUCTS 09/28/2009 09/30/2009 S & T OFFICE PRODUCTS 10/0112009 10/05/2009 S & T OFFICE PRODUCTS 10/02/2009 10/05/2009 S & T OFFICE PRODUCTS 10/02/2009 10/05/2009 S & T OFFICE PRODUCTS 09/29/2009 09/30/2009 BALDWIN COOKE 09/30/2009 10/01/2009 RELIABLE 10/01/2009 10/02/2009 DALCO ENTERPRISES, INC 10/06/2009 10/08/2009 PIZZA MAN TOTAL $88.32 ANDREA SINDT $4.49 PAULINE STAPLES $59.40 PAULINE STAPLES $64.55 PAULINE STAPLES $31.18 JOANNE M SVENDSEN $24.96 JOANNE M SVENDSEN $244.46 DOUGLAS J TAUBMAN $12.19 DAVID J THOMALLA $8.37 DAVID J THOMALLA $19.00 DAVID J THOMALLA $8.00 DAVID J THOMALLA $15.56 DAVID J THOMALLA $12.26 DAVID J THOMALLA $10.03 DAVID J THOMALLA $5.95 DAVID J THOMALLA $7.12 DAVID J THOMALLA $914.20 DAVID J THOMALLA $60.00 MICHAEL THOMPSON $18.99 KAREN WACHAL $6.41 KAREN WACHAL $25.39 KAREN WACHAL $3.15 KAREN WACHAL $3.08 KAREN WACHAL ($6.41) KAREN WACHAL $19.10 KAREN WACHAL $220.82 SUSAN ZWIEG $29.85 SUSAN ZWIEG $108.16 SUSAN ZWIEG $53.00 SUSAN ZWIEG $69,767.21 Packet Page Number 57 of 103 Agenda Item M2 MEMORANDUM TO: James Antonen, City Manager FROM: Karen Guilfoile, City Clerk DATE: October 20, 2009 RE: Currency Exchange Annual Renewal for Cashway Checking Introduction Cashway Checking, a currency exchange licensee, made application with the State to renew its currency exchange license to operate at 3035 White Bear Avenue. Backiround Minnesota Statutes Chapter 53A.04 requires the Department of Commerce to submit any application for licensure as a currency exchange to the governing body of the municipality in which the currency exchange conducts business. After consulting with Chief Thomalla, there is nothing on record that would prohibit council from renewing the annual currency exchange license. They are a good member of the business community. Recommendation It is recommended that council approve the annual renewal license for Cashway Checking. Packet Page Number 58 of 103 AGENDA NO. M -3 AGENDA REPORT To: City Manager From: Finance Director Date: October 19, 2009 Re: Approval of rates for police and fire services provided to the City of Landfall for 2010. BACKGROUND Contracts were executed in 2005 between the cities of Maplewood and Landfall for the provision of police and fire services by Maplewood for Landfall. Rates were established at that time for the year, 2006, with provision for increases based on the Consumer Price Index (CPI) or such other index as was deemed appropriate by the Maplewood Finance Department. The City has adopted the Implicit Price Deflator for other calculations. Based on the IPD no change is required Po lice ii• ' nnual Rate $119 2 010 Recommended Annual Rate 119 RECOMMENDATION: Staff recommends approval of the above rates for 2010. � 11 Packet Page Number 59 of 103 Agenda Item M4 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer/ Deputy Director of Public Works SUBJECT: White Bear Avenue/ County Road D Improvements (County Road D portion), City Project 08-13, Approval of Cooperative Agreement (PW 2009 - 16) with Ramsey County DATE: October 20, 2009 INTRODUCTION/ DISCUSSION The council should consider approving a cooperative agreement with Ramsey County for the White Bear Avenue/County Road D Improvements. The agreement outlines the financial obligations of the two entities for this project which is focused on County Road D between Flandrau and White Bear Avenue. BACKGROUND The council authorized preparation of a feasibility report at the council meeting on August 25, 2008. On the November 24 2008 the city council accepted the feasibility study, authorized the preparation of plans and specifications, ordered the public hearing, set a budget, and entered into a cost-share agreement with Ramsey County for administering design services. On December 15, 2008 the public hearing was held and the project was ordered. BUDGET The city's obligation per the agreement is estimated at $274,500. Stimulus funding is just under $2.6 million which is the major share of project funding. Total construction cost is estimated at $3 million. RECOMMENDATION It is recommended that the city council approve the attached resolution for the White Bear Avenue/ County Road D Improvements (County Road D portion), City Project 08-13, Approval of Cooperative Agreement (PW 2009-16) with Ramsey County, and the mayor and city manager are authorized to sign the agreement signifying council approval. Minor modifications may be made upon review and approval of the City Attorney. Attachments: 1. Cooperative Agreement (PW 2009-16) 2. Location Map Packet Page Number 60 of 103 Agenda Item M4 Attachment 1 Agreement PW 2009 -16 RAMSEY COUNTY COOPERATIVE AGREEMENT WITH CITY OF MAPLEWOOD County Road D between Flandrau Street and White Bear Avenue Reconstruction S.P. 62- 619 -30 S.P. 62- 596 -04 Minn. Proj. ES10ES (045) City Project 08 -13 (Right -of -Way) Estimated Amount Receivable from City of Maplewood Construction Costs I.. 9 i Betterments $21,474.34 Curb & Gutter $5,386.20 EVP, Crosswalks, etc $13,864.18 Alternate Bid 1 586.848.50 $127,573.22 Attachments: Engineers Estimate Design Engineering (12 %) $73,463.65 Construction Eng. (12 %) $73,463.65 $146,927.30 TOTAL $274,500.52 THIS AGREEMENT, by and between the City of Maplewood, a municipal corporation, hereinafter referred to as the "City," and Ramsey County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County"; WITNESSETH: WHEREAS, the City and the County desire to reconstruct County Road D between Flandrau Street and White Bear Avenue; and WHEREAS, County Road D between Flandrau Street and White Bear Avenue is designated County State Aid Highway 19 and is in the City; and PW 2009 -16 1 Packet Page Number 61 of 103 Agenda Item M4 Attachment 1 WHEREAS, preliminary studies and reports conducted by the City and County indicate that it is feasible, practical, and technically proper to provide for the reconstruction of County Road D between Flandrau Street and White Bear Avenue ( "Project "); and WHEREAS, the County and the City, through its consultant Kimley -Horn, are providing engineering services for the Project, including preparation of designs, plans, specifications, estimates, proposals and approvals in accordance with funding requirements to take bids for this Project; and WHEREAS, the construction portion of the Project is designated as eligible for stimulus American Recovery and Reinvestment Act (ARRA) Federal Funds as Minn. Proj. ES I OES (045) in an amount up to $2,548,086.00; and WHEREAS, the Project is also eligible for funding from County State Aid Highway (CSAH) funds as S.P. 62- 619 -30 for reimbursement of County costs and for reimbursement of Maplewood costs as S P. 62- 596 -04; and for funding from Maplewood Municipal State Aid (MSA) Funds and Maplewood non - participating local funds for reimbursement of Maplewood costs; and WHEREAS, plans for this Project, S P. 62- 619 -30 and S.P. 62- 596 -04 and Minn. Proj. ESIOES (045), showing proposed intersection reconstruction, alignment, profiles, grades and cross - sections for the improvement of County Road D between Flandrau Street and White Bear Avenue within the limits of the City as a Federally - assisted CSAH project have been presented to the City; and WHEREAS, the grading and widening provisions as part of the Construction Plans for County Road D require acquisition of certain right of way and temporary construction easements prior to construction for parcels 10, 18, 19, 24, & 25 which are already part of the Right of Way acquisition for the County's White Bear Avenue Project 62- 665 -48; and WHEREAS, the County has contracted with SRF Consulting Group, Inc. to assist in acquiring necessary rights of way as determined by the Project grading limits under White Bear Avenue Project S.A.P. 62- 665 -48 utilizing CSAH funds; and WHEREAS, the Project includes grading, concrete and bituminous paving, cross walks, utility adjustments, concrete curb and gutter, storm sewers, traffic control signals, Emergency Vehicle Pre- emption System (EVP), and restoration; and WHEREAS, the County will take bids for the Project, prepare an abstract of bids and cost participation summary, request the City's concurrence to award a contract, award a contract and pay the contractor from ARRA Federal Funds, CSAH Funds, MSA Funds, and non - participating Maplewood Local Funds identified for the Project. NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: 1. Prior to County award of a contract, the County shall first receive concurrence from the City for award of the contract to the lowest responsible bidder. PW 2009 -16 2 Packet Page Number 62 of 103 Agenda Item M4 Attachment 1 2. Upon award of a construction contract the County shall perform or contract the performance of the construction inspection including survey work. 3. The County shall acquire and pay for all rights of way and easements required for the construction of the Project within the grading limits of the plan. Any rights of way that cannot be negotiated will be acquired through eminent domain proceedings. 4. All City owned rights of way and easements within the limits of the Project for roads, utilities and stormwater are hereby granted to the County for Project use during construction. 5. The County will contract with SRF Consulting Group, Inc. for rights -of -way acquisition services on the Project at no cost to the City. 6. The County and the City shall participate in the construction costs and engineering fees in accordance with the adopted Ramsey County Public Works Cost Participation Policy. 7. The estimated construction cost of items eligible for ARRA Federal Fund participation is $2,870,518.38 for the base bid, $86,848.50 for Alternate Bid 1, $42,000 for Alternate Bid 2, and $90,000.00 for Alternate Bid 3. ARRA Federal Funds granted to this Project shall be applied first to all private drives and the traffic control systems. Any remaining funds shall be applied to all remaining eligible items in the base bid, then in Alternate Bid 1, then 2, then 3. The ARRA Federal Funds are capped at $2,548,086.00. Construction costs over the capped ARRA amount shall be paid in accordance with the Ramsey County Public Works Cost Participation Policy. 8. The City has the right to accept or reject Alternate Bid 1 (Southlawn). The City shall incur 100% of the costs of Alternate Bid 1 after the application of any ARRA Federal Funds. The City will pay all design and construction engineering fees for Alternate Bid 1. 9. The County shall incur 100% of the costs of Alternate Bids 2 and 3 after application of any ARRA Federal Funds including all design and engineering fees for Alternate Bids 2 and 3. 10. The estimated cost of items not eligible for ARRA Federal funding is $21,474.34 (non - participation) for water service repair /replacement (betterments). This cost will be paid by the City. 11. Storm sewer construction costs attributable to the road rights of way and facilities needed for the road drainage are eligible for reimbursement from CSAH funds. The City and the County shall each pay for the storm sewer construction costs as determined by the NM/DOT hydraulics memorandum. 12. Upon completion of the Project, the County shall own and maintain the storm sewer catch basins and leads on County roads and the City shall own and maintain the storm sewer trunk lines within the City. Laterals and drains servicing property within the City outside the road right of way shall also be owned and maintained by the City. PW 2009 -16 3 Packet Page Number 63 of 103 Agenda Item M4 Attachment 1 13. The City and the County shall maintain the traffic signals as per the Ramsey County /City of Maplewood Maintenance Agreements PW2009 -17 for the intersection of Southlawn Avenue and County Road D and PW 2009 -18 for the intersection of Maplewood Mall Drive and County Road D. 14. After the application of ARRA Federal Funds, the City shall reimburse the County 100% of the construction cost for the difference between standard concrete and colored concrete crosswalks and colored medians on the Project, realizing the color upgrade is requested by the City. 15. After the application of ARRA Federal Funds, the City shall reimburse the County 75% of the construction cost of the new concrete curb and gutter on the Project. 16. After the application of ARRA Federal Funds, the City shall reimburse the County 100% of the construction cost of the EVP. 17. After the application of ARRA Federal Funds, the County shall pay 100% of the construction cost of replacement of the existing concrete curb and gutter. 18. After the application of ARRA Federal Funds, the City shall reimburse the County 100% of the construction cost of S.P. 62- 596 -04 items shown in the attached Engineer's Estimate for Alternate Bid 1. 19. After the application of ARRA Federal Funds, the County shall pay 100% of the construction cost of S.P. 62- 596 -04 items shown in the attached Engineer's Estimate for Alternate Bids 2 and 3. 20. The City shall reimburse the County twelve percent (12 %) of its share of the design cost prior to the application of ARRA Federal Funds in accordance with the County's cost participation policy, as determined by the low bid as a design engineering fee. 21. The City shall reimburse the County twelve percent (12 %) of its share of the construction cost prior to the application of ARRA Federal Funds in accordance with the County's cost participation policy, as determined by the final amount due the contractor as a construction engineering fee. 22. All City utilities or facilities modified or added to those provisions presently made in the plans and specifications may be incorporated in the construction contract by supplemental agreement and shall be paid for as specified in the supplemental agreement. Design and construction engineering fees will be paid according to paragraphs 19 and 20 above. 23. Quantity distributions identified above are shown in the Statement of Estimated Quantities in the plans. Estimated costs are identified in the Engineer's Estimates. Actual costs shall be based on the contractor's unit prices and the quantities constructed, including the selection of any Alternate Bids. PW 2009 -16 4 Packet Page Number 64 of 103 Agenda Item M4 Attachment 1 24. All liquidated damages assessed against the contractor in connection with the work performed on the Project shall result in a credit shared by the City and the County in the same proportion as their respective total share of construction costs to the total construction cost without deduction for liquidated damages. 25. The City shall not assess or otherwise recover any portion of its cost for this Project through levy on County -owned property. 26. The County shall, when a construction contract is proposed to be awarded, prepare a revised estimate and cost participation breakdown based on construction contract unit prices and submit a copy to the City. Upon concurrence to award a construction contract, the City agrees to advance to the Treasurer of Ramsey County an amount equal to the City's total construction cost share. 27. Upon substantial completion of the work, the County shall prepare a revised estimate of the cost participation breakdown based upon the contract unit prices and the actual units of work estimated to have been performed and submit a copy to the City. The construction engineering costs to be paid the County by the City shall be based on this estimated final construction cost. The County shall add to the City's estimated final construction costs the construction engineering costs, make necessary adjustments for liquidated damages, if any, and deduct City funds previously advanced for the Project by the City. The City agrees to pay to the County any amounts due. In the event the calculations show that the City has advanced funds in a greater amount than is due to the County, the County shall refund the amount to the City without interest. 28. The City and County shall indemnify, defend and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. 29. This Agreement shall remain in full force and effect until terminated by mutual agreement of the City and the County. 30. Preliminary plans reviewed at the City public hearing and final plans and specifications are hereby in all things approved. 31. Notices required under this Agreement shall be sent to the following addresses City of Maplewood 1830 County Road $ Maplewood, MN 55109 Ramsey County 1425 Paul Kirkwold Drive Arden Hills, MN 55112 -3933 PW 2009 -16 Packet Page Number 65 of 103 Agenda Item M4 Attachment 1 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed. THE CITY OF MAPLEWOOD By: Its: By: Its: Date: Approved as to Form: City Attorney PW 2009 -16 6 Packet Page Number 66 of 103 Agenda Item M4 Attachment 1 THE COUNTY OF RAMSEY Julie Kleinschmidt, County Manager Date: Approval Recommended: Kenneth G. Haider, Public Works Director Date: Approved as to form and insurance: Assistant County Attorney PW 2009 -16 7 Packet Page Number 67 of 103 PROJ Cts, LOC TION MAP WHITE BEAR AVENUE Cit yof ples eset IMPROVEMENTS DeparLynent ofRibfic Works En ' eering D-i0sion M PLEWOOD CITY PROJECT 08-13 I AM EY COUNTY CONTRACT NO P-3202 STATE AID PROJECT NO 62-665-44 NL PAW MOSIUM FAX N& 'ROW AVL Maw Packet Page Number 68 of 1 RXI-III IT I Agenda Item M5 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer SUBJECT: White Bear Avenue/ County Road D Improvements, City Project 08-13, Approval of Traffic Signal Maintenance Agreements with Ramsey County (County Road D at Southlawn Avenue and County Road D at Maplewood Mail Drive) DATE: October 14, 2009 INTRODUCTION The council should consider approval of two traffic control signal maintenance agreements with Ramsey County. BACKGROUND / DISCUSSION Two (2) traffic signals will be installed as part of the White Bear Avenue/County Road D Improvements. The signals will be located on County Road D at Southlawn Avenue and County Road D at Maplewood Mail Drive. The City of Maplewood needs to enter into a maintenance agreement with Ramsey County for the signals. The agreement is for the maintenance of the traffic control signal system which includes street lights, signs, and emergency vehicle pre-emption. The attached maintenance agreement defines the obligations of both the City and of the County similar to past practices. RECOMMENDATION It is recommended that the council approve the attached maintenance agreements with Ramsey County for the traffic control signals located at the intersections of County Road D at Southlawn Avenue and County Road D at Maplewood Mall Drive, and direct the mayor and city manager to sign the agreements signifying city council approval. Minor revisions as approved by the City Attorney are authorized as needed for the agreement. Attachments 1. Maintenance Agreement PW2009-17 (Co Rd D at Southlawn) 2. Maintenance Agreement PW2009-18 (Co Rd D at Maplewood Mall Drive) 3. Location Map Packet Page Number 69 of 103 Agenda Item M5 Attachment 1 AGREEMENT FOR MAINTENANCE OF TRAFFIC CONTROL SIGNALS AGREEMENT NO. PW2009 -17 THIS AGREEMENT, made and entered into by and between the County of Ramsey, ("County, ") and the City of Maplewood ("City" ) for the installation and maintenance of a traffic control signal system with street lights, signs, interconnect and emergency vehicle pre - emption at the intersection of County Road D and Southlawn Avenue; WHEREAS, the County has determined that there is justification and it is in the public's best interest to install new traffic control signals with street lights, signs, interconnect and install an emergency vehicle pre - emption at County Road D and Southlawn Avenue; and WHEREAS, the City requested and the County agrees to provide an Emergency Vehicle Pre- emption System, hereinafter referred to as the "EVP System" as a part of said traffic control signals with street lights in accordance with the terms and conditions hereinafter set forth; and WHEREAS, construction cost of the traffic control signals with street lights, signs, interconnect and emergency vehicle pre - emption will be funded in accordance with a separate agreement for the reconstruction of County Road D between Flandrau Street and White Bear Avenue American Reinvestment and Recovery Act Project No. S.P. 62- 619 -30, S.P. 62- 596 -04, Minn. Proj. ES10 ES (045); and WHEREAS, the County and the City will participate in the maintenance and operation of said traffic control signals with street lights, signs, interconnect and EVP system as hereinafter set forth. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The County shall install or cause the installation of said traffic control signals with street lights, signs, interconnect and EVP system in accordance with the plan and specification for the County Road D between Flandrau Street and White Bear Avenue. 2. The City shall install or cause the installation of an adequate electric power supply to the service pad including any necessary extensions of power lines. Upon completion of the traffic control signals with street lights, signs, interconnect and EVP system installation, necessary electrical power for their operation shall be at the cost and expense of the City. In accordance with the Policy for lighting County Roadways, County Board Resolution 78 -1394, the City shall maintain and pay energy costs of the integral street lights. PW2009 -17 Page 1 of 3 Packet Page Number 70 of 103 Agenda Item M5 Attachment 1 3. Upon completion of the work the County shall maintain and keep in repair the traffic control signal including relamping and cleaning at its expense. 4. Upon completion of the work the County shall maintain and keep in repair the interconnect and signs at its cost and expense. 5. The EVP system shall be operated, maintained, revised or removed in accordance with the following conditions and requirements: a. All modifications, revisions and maintenance of the EVP System considered necessary or desirable for any reason, shall be done by County forces, or, upon concurrence in writing by the County's Traffic Engineer, may be done by others all at the cost and expense of the City. b. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 with 169.03. c. The City shall maintain and require others using the EVP System to maintain a log showing the date, time and type of emergency for each time the traffic signal covered hereby is actuated and controlled by the EVP System. Malfunction of the EVP System shall be reported to the County immediately. d. All maintenance of the EVP System shall be performed by the County, and the City shall be responsible for actual cost thereof. The County shall submit and invoice to the City annually, listing all labor, equipment, materials and overhead used to maintain the EVP System. Labor cost and overhead and equipment costs will be at the established rates paid by the County at the time the work is performed, and material costs will be invoiced at the actual cost thereof to the County. The City shall promptly pay the County the full amount due. e. In the event said EVP System or components are, in the opinion of the County, being misused or the conditions set forth in Paragraph b above are violated, and such misuse or violation continues after receipt by said party of written notice thereof from the County, the EVP System pursuant to this paragraph, the field wiring, cabinet wiring and other components shall become the property of the County. All infrared detector heads and indicator lamps mounted external to the traffic signal cabinet will be returned to the City. The detector receiver and any other assembly located in the control signal cabinet, which if removed will not affect the traffic control signal operation, will be returned to the City. f. All timing of said EVP System shall be determined by the County, through its Traffic Engineer, and no changes shall be made to these adjustments without the approval of the County. 6. All timing and related adjustments of the traffic control signals shall be determined by the County through its Traffic Engineer, and no changes shall be made to these adjustments without the approval of the County. PW2009 -17 Page 2 of 3 Packet Page Number 71 of 103 Agenda Item M5 Attachment 1 7. Any and all persons engaged in the maintenance work to performed by the County shall not be considered employees of the City, and any and all claims that may arise under the Worker's Compensation Act of this State on behalf of those employees so engaged, and any and all claims made by any third party as a consequence of any negligent act or omission on the part of those employees so engaged on any of the work contemplated herein shall not be the obligation and responsibility of the City. 8. The City and the County shall indemnify, defend and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying parry, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. WHEREFORE, this Agreement is duly executed on the last date written below. RAMSEY COUNTY Jan Parker, Chair Ramsey County Board of Commissioners CITY OF MAPLEWOOD, MN By: Print Name: Its: Bonnie Jackelen, Chief Clerk Ramsey County Board of Commissioners Date: Approval recommended: Kenneth G. Haider, RE, Director Public Works Department Approved as to form and insurance: Assistant County Attorney By: Print Name: Its: Date: PW2009 -17 Page 3 of 3 Packet Page Number 72 of 103 Agenda Item M5 Attachment 2 AGREEMENT FOR MAINTENANCE OF TRAFFIC CONTROL SIGNALS AGREEMENT NO. PW2009 -18 THIS AGREEMENT, made and entered into by and between the County of Ramsey, ("County, ") and the City of Maplewood ("City" ) for the installation and maintenance of a traffic control signal system with street lights, signs, interconnect and emergency vehicle pre - emption at the intersection of County Road D and Maplewood Mall west entrance; WHEREAS, the County has determined that there is justification and it is in the public's best interest to install new traffic control signals with street lights, signs, interconnect and install emergency vehicle pre - emption at County Road D and Maplewood Mall west entrance; and WHEREAS, the City requested and the County agrees to provide an Emergency Vehicle Pre- emption System, hereinafter referred to as the "EVP System" as a part of said traffic control signals with street lights in accordance with the terms and conditions hereinafter set forth; and WHEREAS, construction cost of the traffic control signals with street lights, signs, interconnect and emergency vehicle pre - emption will be funded in accordance with a separate agreement for the reconstruction of County Road D between Flandrau Street and White Bear Avenue American Reinvestment and Recovery Act Project No. S.P. 62- 619 -30, S.P. 62- 596 -04, Minn. Proj. ES10 ES (045); and WHEREAS, the County and the City will participate in the maintenance and operation of said traffic control signals with street lights, signs, interconnect and EVP system as hereinafter set forth. NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The County shall install or cause the installation of said traffic control signals with street lights, signs, interconnect and EVP system in accordance with the plan and specification for the County Road D between Flandrau Street and White Bear Avenue. 2. The City shall install or cause the installation of an adequate electric power supply to the service pad including any necessary extensions of power lines. Upon completion of the traffic control signals with street lights, signs, interconnect and EVP system installation, necessary electrical power for their operation shall be at the cost and expense of the City. In accordance with the Policy for lighting County Roadways, County Board Resolution 78 -1394, the City shall maintain and pay energy costs of the integral street lights. PW2009 -18 Page 1 of 3 Packet Page Number 73 of 103 Agenda Item M5 Attachment 2 3. Upon completion of the work the County shall maintain and keep in repair the traffic control signal including relamping and cleaning at its expense. 4. Upon completion of the work the County shall maintain and keep in repair the interconnect and signs at its cost and expense. 5. The EVP system shall be operated, maintained, revised or removed in accordance with the following conditions and requirements: a. All modifications, revisions and maintenance of the EVP System considered necessary or desirable for any reason, shall be done by County forces, or, upon concurrence in writing by the County's Traffic Engineer, may be done by others all at the cost and expense of the City. b. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Chapter 169.01, Subdivision 5 with 169.03. c. The City shall maintain and require others using the EVP System to maintain a log showing the date, time and type of emergency for each time the traffic signal covered hereby is actuated and controlled by the EVP System. Malfunction of the EVP System shall be reported to the County immediately. d. All maintenance of the EVP System shall be performed by the County, and the City shall be responsible for actual cost thereof. The County shall submit and invoice to the City annually, listing all labor, equipment, materials and overhead used to maintain the EVP System. Labor cost and overhead and equipment costs will be at the established rates paid by the County at the time the work is performed, and material costs will be invoiced at the actual cost thereof to the County. The City shall promptly pay the County the full amount due. e. In the event said EVP System or components are, in the opinion of the County, being misused or the conditions set forth in Paragraph b above are violated, and such misuse or violation continues after receipt by said party of written notice thereof from the County, the EVP System pursuant to this paragraph, the field wiring, cabinet wiring and other components shall become the property of the County. All infrared detector heads and indicator lamps mounted external to the traffic signal cabinet will be returned to the City. The detector receiver and any other assembly located in the control signal cabinet, which if removed will not affect the traffic control signal operation, will be returned to the City. f. All timing of said EVP System shall be determined by the County, through its Traffic Engineer, and no changes shall be made to these adjustments without the approval of the County. 6. All timing and related adjustments of the traffic control signals shall be determined by the County through its Traffic Engineer, and no changes shall be made to these adjustments without the approval of the County. PW2009 -18 Page 2 of 3 Packet Page Number 74 of 103 Agenda Item M5 Attachment 2 7. Any and all persons engaged in the maintenance work to performed by the County shall not be considered employees of the City, and any and all claims that may arise under the Worker's Compensation Act of this State on behalf of those employees so engaged, and any and all claims made by any third party as a consequence of any negligent act or omission on the part of those employees so engaged on any of the work contemplated herein shall not be the obligation and responsibility of the City. 8. The City and the County shall indemnify, defend and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying parry, its officials, agents or employees, in the execution, performance, or failure to adequately perform the indemnifying party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability. WHEREFORE, this Agreement is duly executed on the last date written below. RAMSEY COUNTY Jan Parker, Chair Ramsey County Board of Commissioners CITY OF MAPLEWOOD, MN By: Print Name: Its: Bonnie Jackelen, Chief Clerk Ramsey County Board of Commissioners Date: Approval recommended: Kenneth G. Haider, RE, Director Public Works Department Approved as to form and insurance: Assistant County Attorney By: Print Name: Its: Date: PW2009 -18 Page 3 of 3 Packet Page Number 75 of 103 PROJ Cts, LOC TION MAP WHITE BEAR AVENUE Cit yof ples eset IMPROVEMENTS DeparLynent ofRibfic Works En ' eering D-i0sion M PLEWOOD CITY PROJECT 08-13 I AM EY COUNTY CONTRACT NO P-3202 STATE AID PROJECT NO 62-665-44 NL PAW MOSIUM FAX N& 'ROW AVL Maw Packet Page Number 76 of 1 RXI-III IT I Agenda Item M6 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer SUBJECT: 2529 White Bear Ave N, Environmental Utility Fee (EUF) Reduction DATE: October 8, 2009 INTRODUCTION A request was made for reduction to the EUF for the commercial property at 2529 White Bear Avenue. Council approval for this reduction is requested. DISCUSSION A reduction in the EUF by 33% was requested by Angela Samargia. The Environmental Utility policy allows for reduction when specific requirements are met. The property however does not qualify for a 33% reduction when the policy is followed. The property does qualify however under the Green Space Credit section allowing for a 75% reduction to areas of the site meeting the specific requirements. There are 1.04 acres of the 4.14 acre site that meet the requirements for reduction. Approval of this reduction would reduce the quarterly EUF by $111.60; from $592.50 to $480.90. RECOMMENDATION It is recommended the council approve a 75% EUF reduction on 1.04 acres of the 4.14 acre commercial property located at 2529 White Bear Avenue North. Attachments 1. Location Map Packet Page Number 77 of 103 2529 White Bear Avenue Agenda Item 98 Attachment 1 \0 SAettsd Fsatores » <«» Munitipalalas w... < Rood ) . County [gsoJ : H » State y' d Roads Mot < t d: \ Strur Luw \ «» Nifcel Polygons w 2 2\ k Labels \ DISCLAIMER: Tl, map w neither a legally recorded ma r nor a survey and is not intended to be used » one. This map waco of records, information and data located 6 various 3m county, state a.edml offices and other sources ard a shown, and is to be used f reference purposes only. IN Agenda Item M7 MEMORANDUM TO: James Antonen, City Manager FROM: DuWayne Konewko, Community Development and Parks Director Ginny Gaynor, Maplewood Natural Resources Coordinator SUBJECT: Resolution of Support for Habitat Enhancement at Joy Park DATE: October 18, 2009 for October 26 meeting INTRODUCTION In 2004, Maplewood City Council approved a Master Plan for Joy Park. In 2008 -2009, the city of Maplewood installed Phase I Park Improvements at Joy Park. The 2010 -2014 CIP plan sets aside funding for additional Joy Park improvements in 2010 -2012. However, these funds are not sufficient to cover both site amenities and habitat enhancement at the park. Staff has prepared a grant proposal for habitat enhancement at Joy Park. DISCUSSION In 2008 -2009 the city implemented Phase I Joy Park Improvements. These included: reconstruct boat launch parking lot, add five parking lot rain gardens, install Lake Links Trail, and enhance three wetlands. In addition, in Fall 2009 we will be restoring shoreline, including two access points. The 2010 -2014 CIP Plan proposes $400,000 for continuing park improvements in 2010 -2012. Additional park amenities include trails, playground, picnic shelters, and parking improvements. The Legacy Conservation Partners Small Grant program provides funding for habitat restoration and enhancement. It requires a 10% match of cash or in -kind services. Projects begin in 2010 and must be completed by June 30, 2012. Staff has prepared a grant proposal for habitat enhancement at Joy Park. The focus of the project is the park area south of Joy Road, since this part of the site has the highest ecological quality. The project will enhance 10 acres of habitat (oak woods, oak savanna, and wetland), restore 500' of shoreline, install one lake access point, and help improve water quality by repairing shoreline erosion and improving shoreline buffers. The timing for this habitat project coincides with anticipated park improvements and coordinating the two will significantly enhance the value of each project. The grant request is for $110,000. The city has asked Valley Branch Watershed District to be a partner on this grant. Staff recommends that the city and the watershed district each contribute $5500 cash towards the project, to meet the 10% required match. The watershed district will decide on this issue at their October 22, 2009 meeting. If we are successful in securing the grant, Council will have another opportunity to review the project when we bring forth contractor bids. RECOMMENDATION Staff requests that the City Council consider approval of the Resolution in Support of Habitat Enhancement at Joy Park and Authorizing an Application for Grant Funds. Attachments: 1. Resolution Packet Page Number 79 of 103 • i ! Attachment 1 CITY OF MAPLEWOOD, MINNESOTA RESOLUTION IN SUPPORT OF HABITAT ENHANCEMENT AT JOY PARK AND AUTHORIZING AN APPLICATION FOR GRANT FUNDS WHEREAS the City of Maplewood supports the restoration and enhancement of habitat at Joy Park; and WHEREAS habitat restoration at Joy Park meets the purposes and criteria of the Minnesota Department of Natural Resources Conservation Partners Legacy Grant Program. The city has prepared a proposal for 10 acres of habitat enhancement at the park to include oak woodlands, oak savanna, wetlands, and shoreline; and WHEREAS the City has the institutional, managerial and financial capability to ensure adequate project administration; and WHEREAS the City agrees to match the grant with 10% cash and/or in -kind services, half of which may be provided by other partners; and NOW THEREFORE BE IT RESOLVED that, after appropriate examination and due consideration, the governing body of the City authorizes its Community Development and Parks Department to submit on behalf of the City an application for Conservation Partners Legacy grant funds for the Joy Park Habitat Enhancement Project. I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota, on SIGNED: (Signature) Mayor WITNESSED: (Signature) City Clerk (Date) (Date) 2 Packet Page Number 80 of 103 Agenda Item M8 MEMORANDUM TO: James Antonen, City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Legacy Village — Annual Planned Unit Development Review DATE: October 19, 2009 INTRODUCTION The conditional use permit (CUP) for the Legacy Village planned unit development (PUD) is due for its annual review. This PUD is an 85 -acre mixed -use development consisting of townhomes, senior housing, offices, retail shops, furniture store, library, tot lot and Sculpture Park. BACKGROUND July 14, 2003: The city council approved the Legacy Village PUD, land use plan changes, preliminary plat and tax - abatement financing. July 12, 2004, August 22, 2005, August 14, 2006, September 24, 2007 and November 10, 2008: The city council reviewed the status of this PUD and moved to review it again in one year. October 27, 2008: The city council approved the plans and a PUD revision for the Legacy Shoppes to locate this retail building in the middle of the site rather than the previously required reduced front setback. This building has not been built. DISCUSSION City code requires annual review of PUDs to check on project status. Since this initial approval, considerable construction has taken place at Legacy Village which includes: Ashley Furniture, Wyngate Rental Townhomes, the Ramsey County Library, the Kennard Professional Building, Heritage Square Townhomes and Heritage Square Second Addition Townhomes. The Regent Senior Housing development is now under construction. Park amenities include a tot lot and a ten -acre Sculpture Park with walking paths. The city council should review this permit in one year since the construction is still ongoing. RECOMMENDATION Review the conditional use permit for the Legacy Village planned unit development in one year. p:sec3\Legacy Village CUP PUD Rev 10 09 to Attachments: 1. Location Map 2. Original PUD Development Plan Packet Page Number 81 of 103 N I_I�I BEAMAYE BEAM Location Map Legacy Village PUD 2 Packet Page Number 82 of 103 Attachment 2 a ffl�j MEMORANDUM TO: James Antonen, City Manager FROM: Michael Martin, AICP, Planner SUBJECT: Conditional Use Permit Review - Salvation Army Church LOCATION: 2080 Woodlynn Avenue DATE: October 20, 2009 INTRODUCTION The conditional use permit (CUP) for the expansion of the Salvation Army's adult day care center to also include a child day care center is due for review. The adult day care center caters to older adults with various health problems and is licensed for up to 38 persons. The child day care center caters to elementary and school -aged children and is licensed for up to 55 persons. BACKGROUND December 22, 1986: The city council changed the land use plan from R -1 (single dwelling residential) to C (church) and approved a CUP for a church and an adult day care facility. December 28, 1987 to January 28, 1991: The city council renewed the Salvation Army's CUP for one -year intervals. January 27, 1992: The city council renewed the Salvation Army's CUP for five years. October 8, 2001: The city council approved a CUP for the expansion of the Salvation Army's adult day care center (see the maps on pages 3 through 6). October 14, 2002: The city council reviewed the CUP and moved to review it again in one year. October 13, 2003: The city council moved to review the CUP only if the applicant proposes a change or if any problem arises. October 22, 2007: The city council approved a CUP revision for this site to allow for the addition of a child day care operation as part of its facility. June 9, 2008: The city council approved a CUP revision for this site to allow for the expansion of the Salvation Army's facility. October 27, 2008: The city council reviewed the CUP and moved to review it again in one year. DISCUSSION On June 9, 2008, the city council approved a revision to the Salvation Army's CUP to allow for an expansion of its facility. The expansion added space for administrative (office) functions and for storage space. The expansion construction is complete and is in compliance with plans and the conditions of approval. Packet Page Number 84 of 103 Staff has not received any complaints from the surrounding neighborhood. The council should review the CUP only if a problem arises or a major change is proposed. RECOMMENDATION Review the conditional use permit only if a problem arises or if the owner proposes a major change. p:sec2n \Salvation Army CU P_Review_102009 Attachments: 1. Location Map 2. Zoning Map 3. Site Plan 4. City Council minutes, June 9, 2008 Packet Page Number 85 of 103 3 Packet Page Number 8 LYDIAAVE Attachment 2 �� \/ \ � � \ \. ? \ \� \� \\. /�� \ \\ w \� \. \� \\ �� d \d� \d \ \ \� \ /`� �� \� \. . .. . . . . . . . . WOODLYNN AVE 2 R , 2 �� \ Q� ZONING MAP Packet Page Number 87 of 103 4 Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 6:30 p.m., Monday, June 9, 2008 Council Chambers, City Hall Meeting No. 16-08 L. NEW BUSINESS Attachment 4 Salvation Army Church Expansion (2080 Woodlynn Avenue). a. Conditional Use Permit Revision b. Design Approval c. Planner, Ken Roberts gave the report and answered questions of the council. d, Planning Commissioner, Joseph Bessler gave the Planning Commission report. e. Project Architect, Ken Nordby, NAI Architects, 1959 Sloan Place, St. Paul, representing Salvation Army, addressed and answered questions of the council. Councilmember Hjelle moved to approve the Conditional Use Permit Revision for the Salvation Army Facility Expansion at 2080 Woodlynn Avenue. WHEREAS, The Salvation Army applied for a revision to their conditional use permit to expand their existing facility to add office and administrative space. WHEREAS, this permit applies to 2080 Woodlynn Avenue. The legal description is: NW 1 /4of the NE' /4 of the W 165 feet of the S 368 feet of Section 2, Township 29, Range 22, and also that part of NW '/4 of the NE 1 / of the W 527.26 feet of the E 263.63 feet of the S 320 feet lying south of Woodlynn and E of Ariel all in Section 2, Township 23, Range 22. (Property Identification Number: 02-29-22-12-0043) WHEREAS, the history of this conditional use permit is as follows: 1. On May 20, 2008, the planning commission held a public hearing to review this request. The city staff published a notice in the paper and sent notices to the surrounding property owners, The planning commission gave persons at the hearing a chance to speak and present written statements, The planning commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit revision. 2. The city council reviewed this proposal and considered the planning commission's recommendation on June 9, 2008. The council also considered reports and recommendations of the city staff and those in attendance. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described conditional use permit revision for the Salvation Army Church at 2080 Woodlynn Avenue because: Packet Page Number 89 of 103 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2, The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. B. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. • 1 a • 1. All construction shall follow the site plan dated April 21, 2008, as approved by the city. City staff may approve minor changes. 2. The owner or contractor shall start the proposed building additions within one year as required by ordinance. The council may extend this deadline for one year. 3. The city council shall review this permit revision in one year. The Maplewood City Council approved this resolution on June 9, 2008. Seconded by Councilmember Nephew. Ayes — All The motion passed. Councilmember Juenemann moved to approve the Design Approval for the project plans dated April 21, 2008, for the remodeling and expansion of the Salvation Army Lakewood Chapel at 2080 Woodlynn Avenue. The city bases this approval on the findings required by the code. This approval is subject to the applicant or contractor doing the following* 1. Repeat this review in two years if the city has not issued a building permit for this project. Packet Page Number 90 of 103 2. Complete the following before the city issues a grading or building permit: a. Have the city engineer approve final construction and engineering plans. These plans shall include: grading, utility, drainage, erosion control, retaining wall, tree, sidewalk, driveway and parking lot plans. The plans shall meet the following conditions: (1) The erosion control plan shall be consistent with city code. (2) The grading plan shall: (a) Include building, floor elevation, water elevation and contour information. (b) Include contour information for all the land that the construction will disturb. (c) Show sedimentation basins or ponds as may be required by the watershed board or by the city engineer. The ponds or basins shall meet the city's design standards and shall include best management practices and rainwater gardens wherever practical. (d) Show all proposed slopes steeper than 3:1 on the proposed construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. This shall include covering these slopes with wood-fiber blankets and seeding them with a "no mow" native vegetation rather than using sod or grass. (e) Show all retaining walls on the plans. Any retaining walls more than four feet tall require a building permit from the city and a fence on the top to help prevent falls. The design and materials for the retaining walls are subject to staff approval. (f) Show all public and private sidewalks. (3) The tree plan shall: (a) Be approved by the city engineer or city environmental planner before site grading or tree removal. (b) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. (c) Show the size, species and location of the replacement trees. The spruce and pine trees shall be at least eight feet tall and shall be Austrian Pines or Black Hills spruce. (d) Show no tree removal beyond the approved grading and tree limits. (4) Make all the changes and meet all the conditions as required by the city engineer and as noted by Steve Kummer in the memo dated May 8, 2008. b. Submit a certificate of survey for all new construction. c. Submit a revised landscape plan to staff for approval that incorporates or shows the following details: (1) The location of all large trees on the site. (2) That all new trees would be consistent with city standards for size, location and species. (3) The plantings proposed around the building shown on the landscape plan date-stamped Packet Page Number 91 of 103 April 21, 2008, shall remain on the plan. (4) No landscaping being put in the Woodlynn Avenue boulevard, The contractor shall restore the boulevard with sod. d. If necessary, get the approvals and permits from the watershed district. e. Provide city staff with design details (height, depth and materials) about the proposed retaining walls, including any fencing for those that are more than four feet tall. f. Submit to the city a letter of credit or cash escrow for all required exterior improvements. The amount of the escrow shall be 150 percent of the cost of the work, 3. Complete the following before occupying the building additions: a. Replace property irons that are removed because of this construction. b. Restore and sod damaged boulevards. Sod all landscaped areas, except for the ponding areas, which may be seeded. c. Install a handicap-parking sign for each handicap - parking space and an address on the building. In addition, the applicant shall install "no parking" signs along all the driveways and drive aisles within the site and elsewhere, as may be required by staff. d. Paint any visible roof-top mechanical equipment to match the uppermost part of the building. (code requirement) e. Install on-site fighting for security and visibility that follows the approved site lighting plan. All exterior lighting shall follow the approved lighting plan that shows the light spread and fixture design. All light fixtures must have concealed lenses and bulbs to properly shield glare from the adjacent street right-of-ways and from adjacent properties. f. The developer or contractor shall: (1) Complete all grading for the site drainage and meet all city requirements. (2) Place temporary orange safety fencing and signs at the grading limits. 4. If any required work is not done, the city may allow temporary occupancy if: a. The city determines that the work is not essential to the public health, safety or welfare. b. The above-required letter of credit or cash escrow is held by the city for all required exterior improvements. The owner or contractor shall complete any unfinished landscaping by June 1 if the contractor finishes the new parking lot in the fall or winter or if the building additions are occupied in the fall or winter, or within six weeks of occupancy if the building additions are occupied in the spring or summer. c. The city receives an agreement that will allow the city to complete any unfinished work. 5. All work shall follow the approved plans. City staff may approve minor changes to the project plans. 6. This approval does not include signage. All proposed signs must be approved the community design review board and the applicant shall get sign permits from the city before the installation of any signs. Packet Page Number 92 of 103 Seconded by Councilmember Hjelle. Ayes — All I M . �44 M � Packet Page Number 93 of 103 Agenda Item N1 AGENDA REPORT TO: James Antonen, City Manager FROM: Michael Thompson, City Engineer SUBJECT: White Bear Avenue Improvements (County Road D portion), City Project 08 -13, Resolution of Concurrence with Ramsey County for Award of Bid DATE: October 20, 2009 INTRODUCTION Final plans and specifications for the project improvements were approved by the city council on August 10, 2009, and council authorization was given to Ramsey County for advertising and bidding the project. Those bids will be received and read aloud on October 21, 2009. In order for Ramsey County to award the project, concurrence is needed from the City of Maplewood. BACKGROUND The engineers estimate for the County Road D portion of the project is $3 million. After the bid opening all bids will be tabulated and reviewed by Ramsey County. The tabulation will be provided to the council prior to the council meeting. BUDGET Stimulus funding in an amount of $2.6 million is the major share of project funding; with remaining costs split between the County and City as stipulated in the joint - powers agreement. RECOMMENDATION It is recommended that the city council approve the attached Resolution of Concurrence with Ramsey County for Award of Bid for White Bear Avenue Improvements (County Road D portion), City Project 08 -13. Attachments: 1. Resolution: Award of Bid 2. Location Map Packet Page Number 94 of 103 Agenda Item N1 Attachment 1 RESOLUTION CONCURRENCE FOR AWARD OF BID BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of in the amount of is the lowest responsible bid for the construction of the White Bear Avenue Improvements (County Road D portion) — City Project 08 -13, and per the cooperative agreement between Ramsey County and the City of Maplewood (Agreement PW 2009 -16), the City of Maplewood, through this resolution, is signifying concurrence in order for Ramsey County to enter into a construction contract with for said improvements. Adopted by the council this 26th day of October 2009. Packet Page Number 95 of 103 PROJ Cts, LOC TION MAP WHITE BEAR AVENUE Cit yof ples eset IMPROVEMENTS DeparLynent ofRibfic Works En ' eering D-i0sion M PLEWOOD CITY PROJECT 08-13 I AM EY COUNTY CONTRACT NO P-3202 STATE AID PROJECT NO 62-665-44 NL PAW MOSIUM FAX N& 'ROW AVL Maw Packet Page Number 96 of 1 RXI-III IT I Agenda Item N2 AGENDA REPORT TO: Jim Antonen, City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: Replacement of City Hall Boilers, Award of Bid (Stimulus Funded) DATE: October 14, 2009 INTRODUCTION With the approval of Stimulus Funds (Energy Efficiency Block Grant) for projects within the city, we are ready to proceed with the replacement of two (2) boilers and related items at City Hall, which is one of the projects approved. Staff is requesting council approval to award the bid. BACKGROUND The city has received $163,900 of Stimulus Funds for energy /carbon foot print reduction projects including the ball field lighting at Goodrich, replacement of boilers at city hall, upgrading of lighting in the court area at the Maplewood Community Center, and HVAC efficiency upgrades at city hall. DISCUSSION The two (2) boilers that provide the heating of City Hall and the Police Department were installed in 1984 and are reaching the end of their life cycle. With the Stimulus money made available we are able to move this project up on the project schedule and we will start seeing the savings sooner. This installation will include one (1) High Efficiency 96% Condensing Boiler, one (1) 85% Efficiency Boiler, two (2) new circulating pumps, moved to the floor for easier access, and related items. The reasoning between using the different boilers is that the 85% efficient boiler would only be running when the temperature is cold enough to require additional heating, reaping the energy savings of the High Efficiency Boiler running the majority of the time. The boilers would use a controller to sequence operation and communicate with the Summit Energy Management System. There were three bidders for the Boilers Replacement Project: Egan, Northland Mechanical Contractors, Inc., and Metropolitan Mechanical Contractors. RECOMMENDATION Staff is requesting City Council approval to spend up to $64,400 of Stimulus Funds and $1,500 of Funds Leveraged from GL #101 - 115 - 000 -4430 (Repair and Maintenance of Equipment) for a total project amount of $65,900. Staff is also recommending that City Council approved the Boilers Replacement Project and award the bid to Egan Company, with a bid of $65,900. Attachments: 1. Egan Bid Proposal 2. Northland Mechanical Bid Proposal 3. Metropolitan Mechanical Contractors Bid Proposal Packet Page Number 97 of 103 Agenda Item N2 7 Attachment 1 Building on Promiw,6 Kept October 5, 2009 Larry Farr City of Maplewood 1830 County Road B East Maplewood, Mn 55109 Re: City of Maplewood City Hall/Police Department Boilers (2) Egan Companies, Inc. is pleased to submit our proposal for the mechanical work for the referenced project. This proposal is complete in accordance with the plans and specifications, as prepared by Larry Farr, subject to the following scope, clarifications, and exclusions. Scope of Work Egan includes furnishing and installing the following: 1. Removal and disposal of two existing boilers 2. Furnish and install one Fulton HW Hot water boiler with a 5:1 turn down ratio, 100% modulation, up to 99% efficient. 1,000,000 BTUH 3. Furnish and install one Lochinvar 85% efficient hot water boiler with proportional firing. 4. Venting of the 85% efficient boiler up through the roof with class B vent, re vent the water heater into the new vent. Venting of the 90%+ efficient boiler up through the roof with PVC pipe for the inlet and the outlet. 5. Re connect the water piping to the boilers. 6. Re connect the electrical 7. Insulate the new water lines 8. Furnish and install two (2) new 5HP circulation pumps and relocate them to a stack configuration on the floor, Include a VFD for each pump 9. Wire the new pumps and VFD's 10. Furnish and install one new RPZ valve 11. Furnish and install two (2) new check valves 12. Furnish and install two (2) isolation valves 13. Furnish and install an emergency shut down switch outside the boiler room 14. Furnish and install pressure differential switches across the circulation pumps for low water conditions 15. Digital sequencing between the boilers and the Summit panel 16. Install isolation valves for the inline filter assembly mechanical ■ electrical ■ systems 7625 Boone Avenue North I Brooklyn Park, MN 55428 I p: 763.544.4131 I f: 763.591.5532 I www.eganco.com Aa Af firsnat Ive Act Ion /Equal Oro, of tuo ity Emptoyer Packet Page Number 98 of 103 0� City of Maplewood October 5, 2009 Clarifications Agenda Item N2 Attachment 1 1. We include fire-safeing and sealing for our penetrations. 2. This proposal is based on normal straight-time working hours. Any requested shift or premium time hours will be invoiced separately, in addition to this proposal. 3. Egan will broom clean mechanical debris and remove our rubbish to a central location on site for removal by others. No allowance for communal cleaning crew has been included. 4. This proposal is valid for (30) days, and is based on receipt of a mutually agreeable subcontract and CPM schedule. This proposal shall be referenced in the final contract. S. Performance and payment bonds have not been included in our proposal. However, if required, they can be added at a rate of 1.0% of the total mechanical contract. Exclusions The following items are specifically excluded from our proposal: 1. Heat tracing. 2. Builders risk insurance, 3. Cast or poured in place concrete work of any nature, including but not limited to; curbs, concrete encasement, sumps, housekeeping pads, equipment bases, vaults, thrust blocks, trench drains and splash blocks. Grouting is not included. 4. All painting, priming, cleaning or surface preparation including touch-up of materials and equipment. 5. Roof warranty Egan's price to perform the work outline above is: Sixty Five Thousand Nine Hundred Dollars ($65,900.00) Thank you for the opportunity to offer this proposal. If you have any questions, please contact me at (763) 591-5516 Sincerely, n Companies. Inc. Bruce Strandberg Project Manager Packet Page Number 99 of 103 Northland Mechanical Contractors, Inc. 9001 Science Center Drive Agenda Item N2 New Hope, MN 55428 Attachment 2 (763)544 -5100 - Fax (763) 544-5764 I Submitted To: From: Pages: City of Maplewood Doug Ellickson 12 Attention: Email: Larry Fart doug.ellickson@ Phone Job Location: 651-249-2340 1830 County Road B East. Maplewood, Mn. 55109 Date: miscellaneous Job information: October 16, 2009 Boiler Replacement Northland Mechanical Contractors, Inc. is pleased to present the following proposal to remove 2 (two) old boilers and install I (one) new Hydro-therm condensing boiler & 1 (one) new Raypak Atmospheric boiler. 2001 building boiler installation # Remove & haul aw4y 2 (two) boilers W Rix & install- I (one J -new Hy dro -therm ImiL(mbb) condensing boiler o Full modulation natural gas with 5:1 turndown o Complete with CSD-1 gAs,& control code - compliance • Connect to existing supply & return piping per facto i a s pec cations 0 CMplete venting. for exhaust up through new roof termination 0 Rig _ install .1 (one) new Raypak I I 25(mbh) gas fired atmospheric b o iler a Connect to existing supply & return pipin; new isolati :valves * Complete new exhaust ventiliZ through existing roof termination Remove heatin g circulating Win ps & install 2 (two- new 5hp. B&G MLmps • Install below in tandem for better service accessibility • Includes, pressure - differential gauges across suction & discharge & filtration assembly • Triple-duty valves, with balance & check as per specifications Install RPZ valve per buildingplumbing code Boiler control interface with building automation • Roofing termination & Rim insulation included • Includes, gas & wiring reconnect • F4q�q supervised start up & chqck �oerat�ion • All taxes,. permits Warran • One year parts & labor Twenty year heat exchanger thermal shock Exclusions • Overtime labor • Asbestos abatement service • Other system deficiencies beyond job scope age i aft Northland Mechanical Contractors, Inc. Agenda Item N2 9001 Science Center Drive Attachment 2 New Hope, MN 55428 (763) 544-5100 • Fax (763) 544-5764 *Rebates apply and will be submitted for disbursement to building owner/s at jab completion Allow 2 weeks lead time for equipment arrival We propose hereby to furnish material and labor, complete in accordance with the above specifications, for the sum of SEVENTY SIX THOUSAND, FIVE HUNDRED DOLLARS ($76,500) * Optional add for installing VFD operators on new B&G heating pumps ....... (3,900each) Thank you, NORTHLAND MECHANICAL CONTRACTORS, INC. Joe" "fichton Doug illickson - Project Manager Acceptance of Proposal - The above prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as specified. Date of Acceptance: Customer Signature h0r3moo& doe Page 2 oft PROPOSAL Agenda Item N2 Ir® Attachment 3 METROPOLITAN MECHANICAL CONTRACTORS, INC. 7340 WASHINGTON AVENUE SOUTH, EDEN PRAIRIE, MiNNEsoTA 55344 -3582 PtioNE: (952) 941 -7010 FAx: (952) 941 -91 I a PROPOSAL unmiTTED 4: PHONE DATE City of Maplewood 651 -249 -2342 (fax) 651-249-2 19 10/16/09 S TREET JoBNAME 1830 County Road B East Boiler Replacement CITY, STATF AND ZIF CODE JOB LOCATION Maplewood MN 55109 Police Dept. Mechanical Room TTENTION: ISC. 013 NFORMATION Mr. Larry Farr Dear Larry: Thank you for the opportunity to offer our proposal to replace your boilers. Based upon our meeting and your specifica! ion, our proposal is as follows: • Valve off system using existing valves to isolate mechanical room from rest of system • Disconnect, remove and dispose of existing boilers • Rig new boilers into place, set on existing pads • Install ( I ) Hydrotherm KN.l0; 96% hot water boiler, 1,000 mbtu input • Install (I) RBI Dominator, 85% hot water boiler; 1,00 mbtu input o Provide circulator for this boiler to ensure proper water flow * 2 stage firing, sealed combustion chamber, low NOX, stainless steel burners o Integral self tuning staging control, LED diagnostic panel • Provide gas piping to both boilers • Install stainless steel venting through roof for Hydrotherin boiler, provide roof penetration and roofing • Replace existing class B vent with new vent sized for new boiler. Route through same opening as existing • Tie in both boilers to existing water piping system with appropriate isolation valves • Provide boiler controller for proper sequencing of boilers • Replace existing RPZ valve with flew' /" RPZ valve • Replace existing in line pumps with new B &G Series 60 pumps with 5 HP premium efficient motors • Relocate pumps to floor level and approximately 8' east of current location and stack pumps • Provide all piping, isolation valves and check valves for proper pump installation • Install valve isolation and pressure gauge or suction discharge pressure gauges • Install pressure differential switch to shut pumps down on low water condition • Replace two existing valves to match remaining valves ( PRV 712) in boiler room • Rework existing filter assembly to include isolation valves and suction/ discharge pressure gauges • Provide all electrical wiring for proper installation: to include emergency shut down switches as required by State code • Insulation of piping, fittings and related items • Start up and check out • Provide one year warranty on workmanship and materials and extend any manufacturers extended warranties as applicable • Provide all required permits, fees, certificate of insurance, and workman's compensation • All work will comply with State and local codes for boiler installation • Provide assistance and documentation to assist in qualifying for Xcel energy rebates. Rebates estimated at $2,040 for boilers and premium efficient pump motors As an option, we would also like to add an option to install VFD's (variable frequency drives) for each of the new circulating pumps. This option would provide two ABB VFD's to control the pumps based upon head pressure of the system. VFD's would have two year parts and labor replacement warranty and would qualify for an Xcel energy rebate of $300, Please add $6,065 to the below total to add the ABB drives to this proposal. Exclusions • Overtime labor • Temporary heat • Replacement of isolation valves other than specified above • Any upgrades to mechanical room other than specified above • Water treatment for system upon filling of new boilers and opening up to rest of system Agenda Item N2 Attachment 3 Equipment has an approximate lead time of four weeks. Installation time is approximately one to two weeks after system Shut down and receipt of equipment. Please contact me with any questions you may have or to proceed with this proposal, WE PROPOSE hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: Seventy Six Thoitsand Two Hundred Nine Dollars ($76,209) All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specificat ns involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes qcentsdl Itrsu o.eay§*u Owner fire, tornado an other necessary insurance. Our workers are fully nien.)s Compensation ' 2 id �-j - to and i covered by Wojk - P A ant Sales Representative Note: proposal may be withdrawn by us if not accepted within 30 days. 612-919-4701 AccEPTANCE OF PROPOSAL - The above prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above, Date of Acceptance Signature ,:,.y XHACP\'n0VMW[j 9 Ru(.?'UP