HomeMy WebLinkAbout2009 10-12 City Council PacketREVISED AGENDA
MAPLEWOOD CITY COUNCIL
6:30 P.M. Monday, October 12, 2009
City Hall, Council Chambers
Meeting No. 20 -09
A. CALL TO ORDER
B. PLEDGE OF ALLEGIANCE
1. Acknowledgement of Maplewood Residents Serving the Country.
C. ROLL CALL
Mayor's Address on Protocol:
"Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions
civil as we work through difficult issues tonight. If you are here for a Public Hearing or to
address the City Council, please familiarize yourself with the Policies and procedures and Rules
of Civility, which are located near the entrance. When you address the council, please state
your name and address clearly for the record. All comments /questions shall be posed to the
Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to
comments."
E. APPROVAL OF MINUTES
1. Approval of September 28, 2009, City Council Workshop Minutes
2. Approval of September 28, 2009, Council Meeting Minutes
3. Approval of October 5, 2009, City Council Workshop Minutes
F. VISITOR PRESENTATIONS — PART 1
(Note: Visitor Presentations shall not extend past 7:00 p.m.; if time is not available to complete
this item; all presenters will be instructed to remain at the meeting until this item is re- opened
following Award of Bids, or return to the next Regular Meeting of the Council.)
G. ADMINISTRATIVE PRESENTATIONS
(Note: Items G -H shall not extend past 7:00 p.m.; if time is not available to complete these
items, they shall be extended by Council motion to the end of the meeting following Visitor
Presentation — Part 11.)
H. COUNCIL PRESENTATIONS
APPOINTMENTS AND PRESENTATIONS
J. PUBLIC HEARINGS
1. Conditional Use Permit Review — Sandy Lake Materials Storage and Recycling,
County Road B West of 1 -35E
K. UNFINISHED BUSINESS
1. Holloway Avenue And Stanich - Highlands Improvements, City Project 09 -13,
Resolution Adopting Revised Assessment Roll
2. 2010 Charitable Gambling Requests
a. Review Of 2010 Requests
b. Consider Awarding Funding For 2010 Charitable Gambling Funds
3. Suspension Of Ordinance Calling For COLA Increase For Council Salary
L. NEW BUSINESS
1. Recap Of 2009 Taste Of Maplewood And Approval Of Resolution Of Support For The
2010 Taste Of Maplewood
M. CONSENT AGENDA — Items on the Consent Agenda are considered routine and non-
controversial and are approved by one motion of the council. If a councilmember requests
additional information or wants to make a comment regarding an item, the vote should be held
until the questions or comments are made then the single vote should be taken. If a
councilmember objects to an item it should be removed and acted upon as a separate item.
1. Approval of Claims
2. City Purchase Of Tax Forfeiture Property, Kingston Avenue and Desoto Street
3. Consider Acceptance Of A Donation From The Children Of Lorraine Blanchette To
Purchase And Plant A Memorial Tree In Maplewood Heights Park
4. Approval of 2009 Fall Clean Up Event
5. Approval Of Purchase For Geotechnical Evaluation Services For: Hills & Dales Area
Street Improvements, City Project 09 -15
6. Approval Of HVAC Efficiency Upgrades For City Hall (Stimulus Funded)
7. Priory Public Improvements (St. Paul's Monastery), Project 07 -24, Resolution
Approving Final Payment And Acceptance Of Project (Includes Change Order No. 3)
8. White Bear Avenue Improvements, City Project 08 -13, Approval Of Amendment To
Cost Share Agreement With Ramsey County
9. Approval Of Acceptance Of 2009 Justice Assistance Grant (JAG)
N. AWARD OF BIDS
O. VISITOR PRESENTATION — PART 11
(NOTE: This is a continuation of VISITOR PRESENTATIONS from earlier in the meeting and is
intended to make time available if the item is not completed by 7:00 p.m. -Not intended for new
visitor presentation items.)
:Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this must be made at least 96 hours in advance. Please call the City Clerk's Office at 651.249.2001 to
make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings
— elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard
and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is
understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep
emotions in check and use respectful language.;
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5 :00 p.m., Monday, September 28, 2009
Council Chambers, City Hall
A. CALL TO ORDER
Agenda Item E1
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:00 p.m. by Mayor Longrie.
B. ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Present
Kathleen Juenemann, Councilmember Present
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
C. APPROVAL OF AGENDA
Mayor Longrie moved to approve the agenda as submitted.
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
2010 Budget
a. Presentation Of Police Department Budget Request
i. Maplewood Police Chief, Dave Thomalla gave the budget presentation and
answered questions of the council.
ii. City Manager, James Antonen answered questions of the council.
iii. Finance Director, Bob Mittet answered questions of the council.
b. Presentation of Fire Department Budget Request
i. Maplewood Police Chief, Dave Thomalla gave the budget presentation and
answered questions of the council.
ii. City Manager, James Antonen answered questions of the council.
iii. Finance Director, Bob Mittet answered questions of the council.
iv. Maplewood Fire Chief, Steve Lukin gave the budget presentation and
answered questions of the council.
E. NEW BUSINESS
F. ADJOURNMENT
Mayor Longrie adjourned the meeting at 6:20 p.m.
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MINUTES
MAPLEWOOD CITY COUNCIL
6:30 p.m., Monday, September 28, 2009
Council Chambers, City Hall
Meeting No. 19-09
CALL TO ORDER
Agenda Item E2
A meeting of the City Council was held in the City Hall Council Chambers and was called to
order at 6:30 p.m. by Mayor Longrie.
PLEDGE OF ALLEGIANCE
ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Present
Kathleen Juenemann, Councilmember Present
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
APPROVAL OF AGENDA
The following items were added to the agenda by the city council.
H1. Budget Discussion — Councilmember Hjelle
H2. Update on the Campaign Hoax Letter sent to the BCA — Councilmember Hjelle
H3. Rush Line Corridor — Councilmember Rossbach
H4. Ramsey County League — Councilmember Rossbach
Mayor Longrie moved to approve the agenda as amended.
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
APPROVAL OF MINUTES
Approval of September 14, 2009, Special Council Meeting Minutes
Councilmember Juenemann moved to approve the September 14, 2009, Special City Council
Meeting Minutes as submitted.
Seconded by Councilmember Rossbach.
Ayes — All
The motion passed.
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Approval of September 14, 2009, Council Meeting Minutes
Councilmember Nephew had a correction on page 4 or packet page 7 of 130, in the revised
motion made by Mayor Longrie, the hours should say 8:00 a.m. not .
Councilmember Nephew moved to approve the September 14, 2009, City Council Meeting
Minutes as amended.
Seconded by Councilmember Juenemann. Ayes — All
The motion passed.
Approval of September 17, 2009, Special Council Meeting Minutes
Councilmember Nephew moved to approve the September 17, 2009, Special City Council
Meeting Minutes as submitted.
Seconded by Councilmember Rossbach.
Ayes — Mayor Longrie,
Councilmember Juenemann,
Nephew & Rossbach
Abstain — Councilmember Hjelle
The motion passed.
Approval of September 17, 2009, Council Workshop Minutes
Councilmember Rossbach moved to approve the September 17, 2009, City Council Workshop
Minutes as submitted.
Seconded by Councilmember Nephew.
Ayes — Mayor Longrie,
Councilmember Juenemann,
Nephew & Rossbach
Abstain — Councilmember Hjelle
The motion passed.
F. VISITOR PRESENTATIONS — PART 1
1. Mark Bradley, 2164 Woodlyn Avenue, Maplewood. Mr. Bradley said because the city of
Maplewood is losing businesses which is going to cause a decline in the tax base in
Maplewood. He is concerned about the debt in the city and financial troubles for the legacy
village development.
2. Ralph Sletten, 2747 Clarence Street North, Maplewood. Mr. Sletten said he put in a data
request for consultant fees and gave a report on the information to the council and asked
why the city has to pay consultant fees when the city has staff that can do the majority of the
work.
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3. Ken Smart, 940 Bartelmy Lane, Maplewood. Mr. Smart said he appreciated the
professionalism of the employees at the City of Maplewood that he has had contact with. He
indicated that he was disappointed in his behavior at a past city council meeting during a
discussion with Councilmember Rossbach regarding social security and he apologized for
his behavior.
4. Elizabeth Sletten, 2747 Clarence Street North, Maplewood. Ms. Sletten also discussed the
amount of consultant fees the city pays. She also gave a transcript of a resident that called
911 for help that lost his life.
5. John Wykoff, 2345 Maryland Avenue East, Maplewood. Mr. Wykoff discussed issues that he
had with Councilmember Nephew's website and the opinions that were on the website
regarding Mr. Wykoff's views.
H
It
ADMINISTRATIVE PRESENTATIONS
1. Reminder of Council Manager Work Session —October 5, 2009, at 5:00 p.m. —Topic:
2010 Budget — Presentation Of Public Works Budget Request And Presentation Of
Community Development — Parks Budget Request
a. Assistant City Manager, Public Works Director, Chuck AN gave the report.
COUNCIL PRESENTATIONS
1. Budget Discussion — Councilmember Hjelle
At the last council meeting Councilmember Hjelle brought up a comparison between the
budget of the City of Edina and the City of Maplewood and he discussed some of the
issues.
2. Update on the Campaign Hoax Letter sent to the BCA — Councilmember Hjelle
City Manager Antonen updated the council and City Attorney Kantrud addressed the
council.
3. Rush Line Corridor — Councilmember Rossbach
Councilmember Rossbach updated the council on the Rush Line Corridor meeting.
4. Ramsey County League — Councilmember Rossbach
Councilmember Rossbach updated the council on the Ramsey County League of Mn
Cities meeting. The next meeting is November 12, 2009.
APPOINTMENTS AND PRESENTATIONS
1. Promotion Ceremony For Sergeant Paul Thienes
a. Maplewood Police Chief, Dave Thomalla gave the introduction and Sergeant Thienes'
son Ryan Thienes pinned him with his new police badge.
2. H1 N1 Update
a. Maplewood Fire Chief, Steve Lukin gave the presentation and answered questions of
the council.
PUBLIC HEARINGS
1. Holloway And Stanich Highlands Area Improvements, Project 09 -13
a. Assessment Hearing, 7:00 p.m.
b. Resolution Adopting Assessment Roll
c. Resolution Approving Parking Restrictions
i. City Engineer, Michael Thompson gave the presentation and answered
questions of the council.
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Mayor Longrie opened the public hearing
1. William Clark, 1921 Kingston Avenue, Maplewood.
2. Patrick Cregan, 1916 Price Avenue, Maplewood.
Mayor Longrie closed the public hearing.
Councilmember Nephew moved to approve the Resolution for the Adoption of the Assessment
Roll for the Holloway Avenue and Stanich Highlands Area Improvements, City Project 09 -13,
plus the additional objections submitted this evening.
RESOLUTION 09 -09 -258
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on August 24, 2009, calling for
a Public Hearing, the assessment roll for the Holloway Avenue and Stanich Highlands Area
Improvements, City Project 09 -13, was presented in a Public Hearing format, pursuant to Minnesota
Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments according
to the requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Parcel 14.29.22.42.0023 — John R. Santos, 1907 Furness Street
Mr. Santos is objecting due to seeing no added property value from the project.
2. Parcel 14.29.22.34.0035 — William and Judy Clarke, 1921 Kingston Avenue
The Clarkes are objecting due to seeing no added property value from the project.
3. Parcel 14.29.22.34.0034 — Paul Berglund, 1929 Kingston Avenue
Mr. Berglund is objecting due to seeing no added property value from the project.
4. Parcel 14.29.22.34.0041 — Kathy Haley, 1930 Kingston Avenue
Ms. Haley is objecting due to seeing no added property value from the project.
5. Parcel 14.29.22.34.0038 — Margaret Haggerty, 1935 Kingston Avenue
Ms. Haggerty is objecting due to seeing no added property value from the project.
6. Parcel 14.29.22.34.0067 — Patrick Cregan, 1916 Price Avenue
Mr. Cregan is requesting a revision to his assessment, because he feels that his assessment
will include additional sidewalk costs.
7. Parcel 14.29.22.34.0104 — Eleanor VanLaningham, 1700 Ruth Street
Ms. VanLaningham is requesting a senior citizen deferment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review the objections received
and report to the City Council at the regular meeting on October 12, 2009, as to their
recommendations for adjustments.
2. The assessment roll for the Holloway Avenue and Stanich Highlands Area Improvements as
amended, without those property owners' assessments that have filed objections, a copy of
which is attached hereto and made a part hereof, is hereby adopted. Said assessment roll shall
constitute the special assessment against the lands named therein, and each tract of land
therein included is hereby found to be benefited by the proposed improvement in the amount of
the assessment levied against it.
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3. Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2012 and
shall bear interest at the rate of 5.4 percent per annum for a date effective 2 years from the
adoption of this assessment resolution. To the first installment shall be added interest on the
entire assessment from September 28, 2011 until December 31, 2011. To each subsequent
installment when due, shall be added interest for one year on all unpaid installments.
4. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, but no later than October 1, 2011, pay the whole of the assessment on
such property, with interest accrued to the date of the payment, to the city clerk, except that no
interest shall be charged if the entire assessment is paid within 2 years from the adoption of this
resolution; and they may, at any time after October 1, 2011, pay to the county auditor the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of the year
in which such payment is made. Such payment must be made before October 15 or interest will
be charged through December 31 of the next succeeding year.
5. The city engineer and city clerk shall forthwith after October 1, 2009, but no later than October
15, 2009, transmit a certified duplicate of this assessment to the county auditor to be extended
on the property tax lists of the county. Such assessments shall be collected and paid over the
same manner as other municipal taxes.
Adopted by the council on this 28 day of September 2009.
Seconded by Councilmember Juenemann. Ayes — Councilmembers Hjelle,
Juenemann, Nephew &
Rossbach
Nay — Mayor Longrie
The motion passed.
Councilmember Nephew moved to approve the Resolution Approving No Parking Restrictions
For Holloway Avenue.
RESOLUTION 09 -09 -259
HOLLOWAY AVENUE — "NO PARKING" RESTRICTIONS
WHEREAS, the city council approved the preparation of plans and specifications for the
Holloway Avenue and Stanich Highlands Area Improvements, City Project 09 -13, in June 2009,
and
WHEREAS, the city will be expending Municipal State Aid funds on the improvement of
Holloway Avenue from North St. Paul Road to McKnight Road; and
WHEREAS, segments of said improvement do not conform to the approved State Aid
standard for unrestricted parking; and
WHEREAS, release of MSA funds is dependent on specified parking restrictions.
NOW, THEREFORE, IT IS HEREBY RESOLVED that the city of Maplewood shall ban
the parking of motor vehicles on the south side of Holloway Avenue from Furness Street to
Howard Street.
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Adopted by the council on this 28 day of September, 2009.
Seconded by Councilmember Juenemann. Ayes — All
The motion passed.
K. UNFINISHED BUSINESS
Public Review Of Proposed Revisions Of The Wetland Ordinance
a. City Manager, James Antonen gave the introduction.
b. Environmental Planner, Shaon Finwall gave the report.
c. Natural Resources Coordinator, Virginia Gaynor gave specifics of the report.
d. Sharon Sandeen, 1748 Gulden Place, Maplewood, gave a presentation.
e. Parks & Community Development Director, DuWayne Konewko answered questions of
the council.
f. City Attorney, Alan Kantrud answered questions of the council.
Mayor Longrie opened the discussion to the public.
1. Ralph Sletten, 2747 Clarence Street North, Maplewood.
2. Elizabeth Sletten, 2747 Clarence Street North, Maplewood.
3. John Wykoff, 2345 Maryland Avenue, Maplewood.
4. Dave Johnson, 2587 Lydia Avenue, Maplewood.
5. Linda Bryant, 1752 Gulden Place, Maplewood.
6. George Oxford, 2305 Linwood Avenue East, Maplewood.
7. Steve Bryant, 1752 Gulden Place, Maplewood.
City Manager, Antonen recommended taking the information provided by Professor Sandeen
and the city staff, along with the help of the City Attorney and bring the information back to the
city council in late November or early December for the city council to review at that time.
The city council took a brief recess.
The council reconvened.
2. Consider Resolution Revising Date For Public Hearing On Tax Increment Financing
For Redevelopment District No. 1 -10 For The Shores Project Within Gladstone
Redevelopment Area
a. Assistant City Manager, Public Works Director, Chuck AN gave the presentation.
Councilmember Hjelle moved to approve the resolution revising the date of the Public Hearing
from October 12, 2009, to November 9, 2009, for the purpose of discussing the Tax increment
Financing District for the Shores Development proposal.
EXTRACT OF MINUTES OF A MEETING OF THE
CITY COUNCIL OF THE CITY OF
MAPLEWOOD, MINNESOTA
HELD: September 28, 2009
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Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Maplewood, Ramsey County, Minnesota, was duly held at the City Hall on Monday, the 28 day of
September, 2009 at 6:30 p.m. for the purpose, in part, of calling a public hearing on the proposed
modification of Municipal Development District No. 1 and the adoption of a Modification to Development
Program therefore, the proposed establishment of Tax Increment Financing (Redevelopment) District
No. 1 -10 (Lake Phalen Estates Project) within Development District No. 1 and the proposed adoption of
the Tax Increment Financing Plan relating thereto.
The following members were present: All
and the following were absent: None
Member Hjelle introduced the following resolution and moved its adoption:
RESOLUTION 09 -09 -260
CALLING PUBLIC HEARING ON THE
PROPOSED ESTABLISHMENT OF MUNICIPAL DEVELOPMENT DISTRICT NO. 1
AND THE ADOPTION OF A DEVELOPMENT PROGRAM THEREFORE, THE
PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING
(REDEVELOPMENT) DISTRICT NO. 1 -10 WITHIN DEVELOPMENT DISTRICT NO. 1
(LAKE PHALEN ESTATES PROJECT) AND THE PROPOSED ADOPTION OF A TAX
INCREMENT FINANCING PLAN RELATING THERETO
BE IT RESOLVED by the City Council (the "Council') of the City of Maplewood, Minnesota (the
"City "), as follows:
1. Public Hearing This Council shall meet on November 9, 2009, at approximately
7:00 p. m., to hol d a pu blic hearing on t he f ollowing m afters: ( a) p roposed m odification o f
Municipal Development D istrict N o. 1, (b) the adopt ion o f a M odification t o D evelopment
Program therefore, (c) the proposed establishment of Tax Increment Financing
(Redevelopment) District No. 1 -10 (Lake Phalen Estates Project) (the "Tax Increment Financing
District ") within Development District No. 1, and (d) the proposed adoption of a Tax Increment
Financing P Ian r elating thereto, al I pur suant to and i n acco rdance w ith M innesota S tatutes,
Sections 469.124 through 469.134, both inclusive, as amended and Minnesota Statutes,
Sections 469.174 through 469.1799, both inclusive, as amended (collectively, the "Act ").
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
Councilmember Hjelle moved that agenda item M7 Approval of Purchase For Building
Operations be heard next so that city staff can go home after it is heard.
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
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M7. Approval Of Purchases For Building Operations (Heard out of order)
a. Chief Building Engineer, Larry Farr gave the report and answered questions of the council.
Councilmember Nephew moved to approve spending city funds from the general fund accounts
602 -614: $78,283, 101 -115: $29,828, TBD: $21,464 cement repairs. The listed proiects are
planned for completion in the 2009 fiscal year unless delayed due to unforeseen circumstances
or rescheduling to future dates.
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
3. Rescind Ordinance On Purchase Limits
a. City Attorney, Alan Kantrud gave the report.
Councilmember Rossbach moved to approve the passage and waiver or second reading for the
ordinance repealing ordinance 868 that restricted the city manager's discretionary spending
authority to $5,000.00 or less.
ORDINANCE 893
AN ORDINANCE REPEALING ORDINANCE 868 THAT RESTRICTED THE CITY
MANAGER'S DISCRETIONARY SPENDING AUTHORITY TO $5000.00 OR LESS
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MAPLEWOOD
THAT:
Section 2- 102(G) of the Maplewood City Code, as codified by passage of Ordinance 868 (2006)
is hereby REPEALED.
PASSED, APPROVED, AND ADOPTED THIS 28 DAY OF SEPTEMBER, 2009.
(SEAL)
ATTEST:
KAREN GUILFOILE, CITY CLERK
Seconded by Councilmember Juenemann.
Ayes — Councilmember Juenemann,
Nephew & Rossbach
Nays — Mayor Longrie
Councilmember Hjelle
The motion passed.
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L. NEW BUSINESS
1. Hills & Hales Area Street Improvements, Project 09 -15, Resolution Adjusting Project
Scope (add Howard/Ripley area) and Adjusting Budget for the Preparation of the
Feasibility Study
a. City Engineer, Deputy Public Works Director, Michael Thompson gave the report.
b. Assistant City Manager, Public Works Director, Chuck AN answered questions of the
council.
Councilmember Hjelle moved to approve the resolution increasing the scope of the proiect and
also approve adiusting the not -to- exceed budget for the preparation of the feasibility study for
the Hills & Dales Area Street Improvements, Project 09 -15.
RESOLUTION 09 -09 -261
INCREASING THE SCOPE OF THE PROJECT AND BUDGET ADJUSTMENT FOR THE
PREPARATION OF FEASIBILITY STUDY
WHEREAS, it is proposed to add the Howard/Ripley Area Streets as identified in the
adopted 2010 CIP to the scope of the Hills & Dales Area Street Improvements, City Project 09-
15 and to assess the benefited property for all or a portion of the cost of the improvement,
pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
That the proposed improvement be referred to the city engineer for study and that he is
instructed to report to the council with all convenient speed advising the council in a preliminary
way as to whether the proposed improvement is necessary, cost effective and feasible and as to
whether it should best be made as proposed or in connection with some other improvement,
and the estimated cost of the improvement as recommended.
FURTHERMORE, the funds in the amount $80,000, original established for the
preparation of the feasibility report for the Hills & Dales Area Street Improvements, shall be
increased by $20,000. Therefore the finance director is directed to appropriate a not -to- exceed
amount of $100,000 for the preparation of the Hills & Dales Area Street Improvements, which
now includes the expanded scope.
Approved this 14 day of September 2009.
Seconded by Councilmember Nephew. Ayes — Councilmembers Hjelle,
Juenemann, Nephew &
Rossbach
Nay — Mayor Longrie
The motion passed.
2. Council Affirmation Of Not Cutting Police And Fire Department Staffing And To
Maintain Full Staff Levels
a. Councilmember Erik Hjelle gave the report.
Councilmember Hjelle moved to support not cutting any police and fire department staff in the
2010 budget.
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Seconded by Mayor Longrie
Councilmember Rossbach made a motion to amend the motion that it is a priority to preserve
ways to maintain all the services that the city provides
Seconded by Councilmember Nephew. Ayes — Councilmember Nephew
Nays — Councilmembers Hjelle,
Juenemann, Rossbach
Mayor Longrie
The motion failed.
Councilmember Hjelle moved to make it a priority to not cut any police or fire staff in the 2010
budget.
Seconded by Mayor Longrie. Ayes — All
The motion passed.
M. CONSENT AGENDA
1. Councilmember Hjelle moved to approve items1 -4.
Seconded by Councilmember Juenemann.
Ayes — All
The motion passed.
2. Councilmember Hjelle moved to approve item 5.
Seconded by Councilmember Nephew.
Ayes — All
The motion passed.
3. Councilmember Hjelle moved to approve item 6.
Seconded by Councilmember Juenemann.
Ayes — All
The motion passed.
4. Councilmember Hjelle moved to approve item 8.
Seconded by Councilmember Nephew.
Ayes — All
The motion passed
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1. Approval of Claims
Councilmember Hjelle moved Approval of Claims.
ACCOUNTS PAYABLE:
$ 64,035.63 Checks # 79331 thru # 79380
Dated 09/15/09
$ 301,541.89 Disbursements via debits to checking account
Dated 09/04/09 thru 09/11/09
$ 203,945.01 Checks # 79381 thru # 79422
Dated 09/14/09 thru 09/22/09
$ 125,014.71 Disbursements via debits to checking account
Dated 09/11/09 thru 09/18/09
$ 694,537.24 Total Accounts Payable
PAYROLL
$ 503,286.48 Payroll Checks and Direct Deposits dated 09/18/09
$ 2,129.75 Payroll Deduction check #1007678 thru #1007679
Dated 09/18/09
$ 505,416.23 Total Payroll
$ 1,199,953.47 GRAND TOTAL
Seconded by Councilmember Juenemann. Ayes — All
The motion passed.
2. Approval of Resolution Certifying Election Judges for the November 3, 2009, Municipal
General Election
Councilmember Hjelle moved to approve the resolution certifying election iudges for the
November 3, 2009 Municipal General Election.
RESOLUTION 09 -09 -262
ACCEPTING ELECTION JUDGES
RESOLVED, that the City Council of Maplewood, Minnesota, accepts the following list of
Election Judges for the 2009 Local General Election, to be held on Tuesday, November 3, 2009.
Ahrens, Fran Anderson, Vivian Barrett, Marlis
Albu, Verle Ansari, Ahsan Bartelt, Joan
Anderson, Elsie Arnold, Ajla Bedor, David
Anderson, Suzanne Arnold, Carole Belland, Jaime
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Berg, Helen
Hilliard, Barb
McCann, John
Berry, Robert
Hines, Constance
McCarthy, Peggy
Bolden, Donita
Hinnenkamp, Gary
McCauley, Judy
Bortz, Albert
Horgan, Gerald
Mealey, Georgia
Bortz, Jeanne
Horgan, Sharon
Mechelke, Geraldine
Breidenstein, Anna Marie
Hulet, Jeanette
Mechelke, Mary Lou
Bunkowske, Bernice
Hulet, Robert
Meyer, Jackie
Carbone, Joyce
Huntoon, Lynn
Miller, Charlotte
Carle, Jeanette
Iversen, Mildred
Misgen, Joan
Cleland, Ann
Iversen, Thomas
Mossong, Betty
Connelly, Thomas
Jacobson, Scott
Motz, Betty
Connolly, Colleen
Jagoe, Carol
Mudek, Dolores
Cotter, Cathleen
Janacek, Jeffrey
Mudek, Leo
D'Arcio, India
Jefferson, Gwendolyn
Muraski, Gerry
Davidson, Marianne
Johannessen, Judith
Myster, Thomas
Deeg, Edward
Johnson, Barbara
Nephew, Shelly
Demko, Fred
Johnson, Mary
Nettleton, Janet
DeZelar, Phil
Johnson, Warren
Newcomb, Mary
Dickson, Helen Jean
Jones, Julia
Newcomb, Winifred
Droeger, Diane
Jones, Shirley
Nieters, Louise
DuCharme, Fred
Jurmu, Joyce
Nissen, Helen
Duellman, Audrey
Kirchoff, Harold
Niven, Amy
Eickhoff, Carolyn
Knauss, Carol
Norberg, Ann
Engel, Carol
Knutson, Lois
O'Brien, D. William (Bill)
Erickson, Elizabeth
Koch, Rosemary
Olson, Anita
Erickson, Eric
Kramer, Dennis
Olson, Lois
Feld, Robyn
Kramer, Patricia
Olson, Norman
Finch, Roberta
Krause, Bruce
Oslund, Kathryn
Fischer, Lorraine
Krekelberg, Mona Lou
Paddock, Ken
Fischer, Mary
Kroll, Lisa
Parent, Dian
Fischer, Peter
Kwapick, Clemence
Pehl, David
Fitzgerald, Delores
Lackner, Marvella
Peitzman, Lloyd
Fosburgh, Anne
Lampe, Charlotte
Peper, Marilyn
Fowler, Cynthia
Larson, Michelle
Popham, Mike
Francis, Gretchen
Lauren, Lorraine
Priefer, Bill
Francis, Robert
Lawrence, Donna
Rahn, Delbert
Franssen, Maryann
Leiter, Barbara
Rodriguez, Vincent
Franzen, James
Leo , Pati
Rohrbach, Charles
Freer, Mary Jo
Lea, Ann
Rohrbach, Elaine
Friedlein, Charlene
Leonard, Claudette
Roller, Carolyn
Friedlein, Richard
Lincowski, Steve
Ronholm, Mary
Fuller, Mary Katherine
Lincowski, Vi
Rudeen, Elaine
Galligher, Patricia
Lockwood, Jackie
Sandberg, Janet
Gebauer, Marilyn
Lodge, Audrey
Satriano, Pauline
Gebauer, Victor
Lofgren, Delores
Sauer, Elmer
Gierzak, Sister Clarice
Loipersbeck, Darlene
Sauer, Kathleen
Golaski, Diane
Lowe- Adams, Shari
Scheunemann, Marjorie
Gudknecht, Jamie
Luttrell, Shirley
Schiff, Marge
Gunn, Jaclynn
Mahowald, Valerie
Schluender, Cynthia
Guthrie, Rosie
Mahre, Jeri
Schmidt, Deb
Hart, Barbara
Manthey, John
Schneider, Mary Ann
Heininger, Gordon
Marsh, Delores
Schoenecker, Sandra
Herber, Darlene
Maskrey, Thomas
Schroepfer, Harriet
Hess, Harland
Mauston, Shelia
Schultz, Louise
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Shores, Teresa
Spangler, Bob
Spies, Louis
Stafki, Tim
Stenson, Karen
Stevens, Sandra
Storm, Mary
Taylor, Lorraine
Taylor, Rita
Thomforde, Faith
Tillman, Leila
Tolbert, Franklin
Trippler, Dale
Urbanski, Carolyn
Urbanski, Holly
Urbanski, Michelle
VanBlaricom, Beulah
Vanek, Mary
Vatne, Mary
Volkman, Phyllis
Wasmundt, Gayle
Weiland, Connie
Whitcomb, Larry
Willy, John
Witschen, Delores
Yorkovich, Cindy
Zacho, Karen
Zian, Helen
Packet Page Number 16 of 229
Seconded by Councilmember Juenemann. Ayes — All
The motion passed.
3. Approval of Temporary Gambling Permit — Good Samaritan Society - Maplewood
Councilmember Hjelle moved to approve the resolution for a temporary gambling permit for the
Good Samaritan Society at 550 Roselawn Avenue East, Maplewood.
RESOLUTION 09 -09 -263
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises
permit for lawful gambling is approved for the Good Samaritan Society, 550 Roselawn Ave E, to
be used on November 20, 2009 at Good Samaritan Society, 550 Roselawn Ave E.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of
application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division
of the Minnesota Department of Gaming approve said permit application as being in compliance
with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood,
Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Juenemann. Ayes — All
The motion passed.
4. Approval of Temporary Gambling Permit— Church of The Presentation Of the Blessed
Virgin Mary - Maplewood
Councilmember Hjelle moved to approve the resolution for a temporary gambling permit for
RESOLUTION 09 -09 -264
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the
temporary gambling permit for lawful gambling is approved for the Church of the Presentation of
the Blessed Virgin Mary, 1725 Kennard Street, to be used on November 21, 2009.
FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness
of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application as being in
compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City Council of
Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval.
Seconded by Councilmember Juenemann.
Ayes — All
The motion passed.
Packet Page Number 17 of 229
5. Resolution Adopting Retiree Health Savings Plan For LELS Police Sergeant Employees
Councilmember Hjelle moved to approve the resolution, VantageCare Retirement Health Savings
Plan Adoption Agreement, and (RHS) Plan for the LELS Sergeants employee group.
RESOLUTION 09 -09 -265
FOR ADOPTION OF THE
VANTAGECARE RETIREMENT HEALTH SEAVINGS (RHS) PLAN
Plan Number: 803121
Name of Employer: City of Maplewood State: Minnesota
Resolution of the above -named Employer (the "Employer"):
WHEREAS, the employer has employees rendering valuable services; and
WHEREAS, the establishment of a retiree health savings plan for such employees serves the
interests of the Employer by enabling it to provide reasonable security regarding such
employees' health needs during retirement, by providing increased flexibility in its personnel
management system, and by assisting in the attraction and retention of competent personnel;
and
WHEREAS, the Employer has determined that the establishment of the retiree health Savings
plan (the "Plan ") serves the above objectives; and
WHEREAS, the Employer desires that its retiree health savings plan (the "Plan ") be
administered by ICMA Retirement Corporation and/or its affiliates;
NOW, THEREFORE BE IT RESOLVED, that the Employer hereby adopts the Plan in the form
of the ICMA Retirement Corporation's VantageCare Retirement Health Savings program.
BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the
Employer serving as the trustee ( "Trustee ") for the exclusive benefit of Plan participants and
their beneficiaries, and the assets of the Plan shall not be diverted to any other purpose.
BE IT FURTHER RESOLVED that the Human Resource Coordinator shall be the coordinator
and contact for the Plan and shall receive necessary repots, notices, etc.
I, Karen Guilfoile, Clerk of the City of Maplewood, do hereby certify that the foregoing resolution
was duly passed and adopted at a regular meeting thereof assembled this 28th day of
September, 2009, by the Maplewood City Council.
City Clerk:
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
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6. Carsgrove Meadows Area Street Improvements, Project 08 -10, Resolution Directing
Modification of the Existing Construction Contract, Change Order No. 3
Councilmember Hjelle moved to approve the resolution directing modification of existing
construction contract change order no. 3, for city project 08 -10.
RESOLUTION 09 -09 -266
DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT
PROJECT 08 -10, CHANGE ORDER NO. 3
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 08 -10, Carsgrove Meadows Area Street Improvements, and has let a construction
contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and designated as
Improvement Project 08 -10, Change Order No. 3.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA that:
The mayor and city engineer are hereby authorized and directed to modify the existing
contract by executing said Change Order No.3 in the amount of $21,557.50. The
revised contract amount is $2,005,864.40,.
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
7. Approval Of Purchases For Building Operations (heard out of order earlier in the meeting)
8. Approval of Invoice For
Councilmember Hjelle
Seconded by Councilmember Juenemann.
For Taste Of Maplewood Event Guide
, rove the invoice for Imagewerks for the Taste of Maplewood
The motion passed.
N. AWARD OF BIDS
None.
O. VISITOR PRESENTATIONS — PART 11
None.
P. ADJOURNMENT
Mayor Longrie adjourned the meeting at 11:05 p.m.
Ayes — All
Packet Page Number 19 of 229
MINUTES
MAPLEWOOD CITY COUNCIL
MANAGER WORKSHOP
5:00 p.m., Monday, October 5, 2009
Council Chambers, City Hall
A. CALL TO ORDER
Agenda Item E3
A meeting of the City Council was held in the City Hall Council Chambers and was called to order
at 5:05 p.m. by Mayor Longrie.
B. ROLL CALL
Diana Longrie, Mayor Present
Erik Hjelle, Councilmember Absent
Kathleen Juenemann, Councilmember Absent
John Nephew, Councilmember Present
Will Rossbach, Councilmember Present
C. APPROVAL OF AGENDA
Councilmember Nephew
Seconded by Councilmember Rossbach. Ayes — All
The motion passed.
D. UNFINISHED BUSINESS'
1. 2010 Budget
a. Presentation of Public Works Department Budget Request
a. Deputy Public Works Director, City Engineer, Michael Thompson gave the
presentation.
b. Assistant City Manager, Public Works Director, Chuck Ahl answered questions of the
council.
b. Presentation of Community Development and Parks Department Budget Request
a. Parks and Community Development Director, DuWayne Konewko gave the
presentation.
E. NEW BUSINESS
None.
F. ADJOURNMENT
Mayor Longrie adjourned the meeting at 7:15 p.m.
Packet Page Number 20 of 229
Agenda Item J1
MEMORANDUM
TO: James Antonen, City Manager
FROM: Tom Ekstrand, Senior Planner
SUBJECT: Conditional Use Permit Revision —Sandy Lake Materials Storage and
Recycling
LOCATION: County Road B West of 1 -35E
DATE: October 6, 2009
INTRODUCTION
On September 14, 2009, the city council reviewed the conditional use permit (CUP) for the St. Paul
Regional Water Services (SPRWS) for their Sandy Lake Materials Storage and Recycling
operation. There was considerable discussion with the neighbors and the members of the SPRWS
about problems resulting from the dirt- hauling activities with the capping of Sandy Lake. The
problems expressed were concerning noise, dust, after -hour hauling and general disturbance to
the neighborhood. The council approved a temporary extension to the CUP (see the attached
resolution) to allow the neighbors, the SPRWS and city staff to find a resolution to these nuisance
problems. The city council also set a public hearing for October 12, 2009 to reconsider the CUP
and to see what solutions have been reached by the neighbors and the SPRWS.
It should be noted that the complaints and problems were not about the recycling operation, but
regarding the capping operation only.
Council originally approved this CUP on November 27, 2006, subject to eight conditions (see
below). The purpose of this CUP was to allow the SPRWS to stock pile and crush concrete and
blacktop that accumulates after they repair water main breaks. The CUP allowed the storage of
sand, class -V gravel mix, other gravel, lime grit and cold asphalt mix in concrete bins. These bins
would be the only items constructed on the site. The bins would measure 20 feet wide, 30 feet
deep and six feet tall.
BACKGROUND
November 27, 2006: The city council approved this CUP with the following conditions:
1. The applicant shall comply with the site plan date - stamped October 6, 2006. All construction
shall follow that approved site plan. The director of community development and parks may
approve minor changes.
2. The construction of the bins and paving of the driveway apron must be substantially started
within two years of council approval or the permit shall become null and void.
3. The city council shall review this permit in one year. If the applicant has not substantially
started this project by that time, the city council may renew this permit.
4. The applicant shall submit a detailed plan for the approval of the city engineer and the Capitol
Regions Watershed District showing how they will prevent any erosion and sediment from
leaving the site. This plan shall also include the restoration of the rip - rapped areas of the slope
Packet Page Number 21 of 229
down to the pond and detail the construction of a paved driveway apron from County Road B
back 50 feet into the site along both branches of the driveway.
5. The annual materials- crushing operation shall be reviewed by staff after the first time to
evaluate whether there were any problems or nuisances caused by this activity. The city
council may prohibit any subsequent crushing activity if problems and complaints occur. The
crushing operation shall be limited to Monday through Friday 8 a.m. to 5 p.m.
6. The applicant must keep the site watered to control the dust.
7. All SPRWS vehicles shall enter and leave the site, via the County Road B driveway, to the west
from Rice Street.
8. If there are complaints concerning the hauling or crushing operations, the applicant and those
complaining shall attempt to resolve the problems via Dispute Resolution.
January 14, 2008: The city council did the one year review of this CUP and moved to review it
again in one year.
September 14, 2009: As stated above, the council heard complaints from the surrounding
residents about all -hour hauling and the resulting noise, dust and general disturbance to the
neighborhood. The council directed staff to meet with representatives of the neighborhood and the
SPRWS to work toward an amicable resolution to the nuisances being experienced due to the dirt -
hauling activities and to schedule a public hearing for October 12, 2009 for reconsideration of this
CUP.
DISCUSSION
Neighborhood/SPRWS Meetings
Staff hosted two meetings with a committee of neighbors from the Sandy Lake area and
representatives of the SPRWS. These were held on September 21 with a follow up meeting on
September 29. Refer to the attached meeting minutes from Michael Thompson.
At the first meeting, a committee of neighbors explained their list of complaints to the SPRWS
representatives. The complaints were regarding dirt hauling activities for the Sandy Lake capping
operation. This long -going operation resulted in continual noise, vibration to homes, dust and often
occurred during the late hours. The SPRWS representatives took note of all complaints so they
could return with their proposed resolution at the next meeting.
On September 29, the SPRWS addressed all the resident's complaints. Refer to the report entitled
Saint Paul Regional Water Services Sandy Lake Capping and Recycling Operation Work Plan
September, 20 09 . The result was that since they are an estimated three weeks away from
completion of the capping operation, it was unanimously agreed by all that they should continue
and get this project done. The SPRWS, therefore, will keep on track and complete the dirt hauling
and spreading operation to be fully completed in three weeks time. It was also agreed that the
times allowed for the hauling would be Monday through Friday between the hours of 7 a.m. to
Packet Page Number 22 of 229
7 p.m. consistent with the current grading permit (attached). Residents were generally not in favor
of hauling on Saturdays.
Sandy Lake Recycling CUP
At the time of the last review of this CUP on September 14, there were two council requirements
that had not been met. These were: 1) the paving of the driveway aprons a distance of 50 feet
back from County Road B and 2) the submittal of an erosion prevention plan to show how
sediment from the site would be contained to the site. Part of the erosion control plan was also the
provision of a slope stabilization plan for the easterly slope to the pond.
Driveway Apron Paving
The applicant met with Michael Thompson and Tom Ekstrand on September 16 to discuss the
above items. Mr. Blackstone, of the SPRWS, provided a paving plan that was accepted by staff.
Later, on September 29, the applicant also stated that they are considering extending the
pavement to the area being used for materials recycling.
The SPRWS has hired a paving contractor to pave the driveway apron and are ready to proceed
once rainy weather subsides. In the mean time, they have blocked off the County Road B
driveway that runs along the southern portion of the residential properties.
Erosion Prevention Plan
The applicant presented their erosion control plan prior to the second neighborhood meeting. Mr.
Thompson found the plan acceptable. The applicant must still provide a slope stabilization plan for
the easterly portion of the site. The applicant is currently working on the plan.
Appropriate Conditions for Continuance of the CUP
The neighbors have stated that they have not had a problem with the recycling operation as
approved by the CUP. Staff feels that it is important, however, to require that the applicant
regularly inform the abutting residents of activities that may cause them any disturbance. Periodic
neighborhood meetings may even be advisable. In addition to this need for open communication
between the SPRWS and the neighbors, the existing conditions should be revised as stated below.
RECOMMENDATION
Adopt the resolution revising a conditional use permit for the Sandy Lake Materials Recycling
operation located on the St. Paul Regional Water Services Sandy Lake property south of County
Road D east of Rice Street. Approval is subject to the following conditions (additions have been
underlined and deletions crossed out):
1. The applicant shall comply with the site plan date - stamped October 6, 2006. All
construction shall follow that approved site plan. The director of community
development and parks may approve minor changes.
Packet Page Number 23 of 229
2. The of the bins and paving of the driveway apron must be s u bst an ti a l l y
completed by November 15, 2009. The area to be paved shall be from County Road B
a distance of 50 feet in.
3. The city council shall review this permit in one year. If the annlir;;n+ hoc not
substantially started thiG PR�eGt by that time, the G GG61RGi may FeRew this pem;it.
4. The applicant shall complete the restoration of the easterly slope to the pond by June 1,
2010 and shall apply erosion and sediment controls immediately, subiect to city
engineer requirements. S a- detailed plan fnr the apprnval of the ri +i: nnninnor �nrl
the GapitG! Regions Watershed DiGtFiGt ShOWORg hGw they will pFeveRt aR
sa Gf the rip
Oediment from leaving the site. This- plan shall alsn_ iAr--hude the sster
mapped aFeas of the clnno rinWn +n the nnnrl and rlat;;il +ho rnnctlq -r +inn of a paved
dFiv eway anrnn from GE Rty Read R - h; - ;r -- k F40 fpetzncnvznpsite aInnn hn +h hrRnrho A f
+ho rl rironr�r w �
5. The annual materials crushing operation shall be reviewed by staff aft the first time to
evaluate whether there were any problems or nuisances caused by this activity. The
city council may prohibit any subsequent crushing activity if problems and complaints
occur. The crushing operation shall be limited to Monday through Friday, 8 a.m. to 5
p.m. The applicant shall notify the abutting residents three days prior to commencing
the periodic crushing operations.
6. The applicant must keep the site watered to control the dust.
7. All SPRWS vehicles shall enter and leave the site, via the County Road B driveway, to
the west from Rice Street.
8. If there are complaints concerning the hauling or crushing operations, the applicant and
those complaining shall attempt to resolve the problems via Dispute Resolution.
I"
Packet Page Number 24 of 229
REFERENCE INFORMATION
SITE DESCRIPTION
Site size: 8.5 acres (this is the northeast corner of a larger site totaling over 30 acres)
Existing land use: Undeveloped, but currently used as a storage site for recycle materials (dirt,
concrete and bituminous) from watermain breaks for the St. Paul Regional Water Services.
SURROUNDING LAND USES
North: Single dwellings and County Road B
South: Single Dwellings
East: Undeveloped open space and the St. Paul Business Center West
West: The Soo Line Railroad, the Minnesota Waldorf School and the Harambee School
PLANNING
Land Use Plan designations: OS (open space)
Zoning: F (farm residential)
CODE REQUIREMENTS
Section 44- 1092(1) of the city code requires a conditional use permit for public utility, public service or
public building uses.
Section 44- 1101(b) states that the city council may review a conditional use permit at anytime. If the
council decides to consider adding, dropping or changing conditions, the council shall follow the
procedures in Section 44 -1096 (public hearing requirement) for approving a new permit. The council
shall not change conditions unless the conditional use no longer meets one of the standards in
Section 44 -1097 for approving a new permit.
The standards in Section 44 -1097 are:
1. The use would be located, designed, maintained, constructed and operated to be in conformity
with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
9
Packet Page Number 25 of 229
4. The use would not involve any activity, process, materials, equipment or methods of operation
that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create traffic
congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police and
fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features
into the development design.
9. The use would cause minimal adverse environmental effects.
p:sec18 \Sandy Lake -SPRWS \Sandy Lake Recycling annual CUP Review 9 09 #6 to
Attachments:
1. Location /Zoning Map
2. Site Plan
3. Temporary Conditional Use Permit Resolution from September 14, 2009
4. September 21, 2009 Sandy Lake Stakeholders Meeting Minutes
5. September 29, 2009 Sandy Lake Stakeholders Meeting Minutes
6. SPRWS Sandy Lake Capping and Recycling Operation Work Plan September, 2009
7. Grading Permit for Sandy Lake Capping Operation
8. Applicant's original CUP - Request Narrative
9. CUP Revision Resolution
10. September 14, 2009 City Council Minutes
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Packet Page Number 26 of 229
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Packet Page Number 27 of 229
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Packet Page Number 28 of 229
Attachment 3
Temporary Conditional Use Permit
WHEREAS: The City Council met on September 14, 2009 and reviewed the existing
Conditional Use Permit governing the Sandy Lake site as used by the Saint Paul Regional
Water Services (SPRWS) and;
WHEREAS: the City Council heard extensive testimony regarding the ongoing
operations at the site from a majority of the residents located adjacent to or in close
proximity to the site, including repeated statements of operations being conducted prior
to 7 A.M. and long after 5 P.M., extensive dust being created by the operation and an
overall nuisance-type-condition being created, and;
WHEREAS: the City Council heard conflicting testimony from the representatives of the
SPRWS but did hear that aspects of the operation may or may not be occurring beyond
the current, permit-driven, time restrictions of Monday through Friday from 8 A.M. and 5
P.M., and outside the general 7 A.M. to 7 P.M. Monday through Saturday restrictions set
by local ordinance regarding business and noise and;
WHEREAS: the City Council also heard from City Staff who reported that the SPRWS
was (and is) not in compliance with the existing Conditional Use Permit with respect to
several aspects of the CUP, such as the incomplete, as yet uninitiated, paving of the
driveways at the site (construction to have begun by November 27, 2008) and the failure
to provide an erosion prevention plan.
WHEREAS, based on the previous findings above, and facts adduced from staff report,
the City finds that the situation requires immediate intervention to alleviate the ongoing
conditions suffered by the community, and;
NOW, THEREFORE, the City approves the issuance of a temporary Conditional Use
Permit that incorporates the original CUP as approved on November 27, 2006 as well as
imposes the following temporary conditions pending the review, amendment and
approval of the underlying, existing CUP:
That ALL operations related to or conducted upon the Sandy Lake site by the
SPRWS shall not be conducted in any manner prior to 8:00 A.M. and shall not
be conducted in any manner after 5:00 P.M. on any given weekday.
2. Operations, other than those conducted between 8 A.M. and 5 P.M. on
weekdays, shall be limited to "emergency" operations and all such operations
shall be documented and reported to the City within three days of the
"emergency."
Packet Page Number 29 of 229
Attachment 4
SANDY LAKE STAKEHOLDER MEETING #1
SEPTEMBER 21, 2009
5:00 PM
Attendees:
1) Citizens
a. Sharell Babin (County Road B rep)
b. Taylor Smith (Skillman neighborhood rep)
c. Wayne Christensen (County Rd B rep) (arrived at 5:30pm)
2) City Staff
a. Michael Thompson (City Engineer)
b. Tom Ekstrand (Sr. Planner)
3) Water Utility
a. [Steve Schneider (General Manager)
b. Dave Wagner (Distribution Manager)
c. Brad Eilts (Asst. Division Manager)
d. Dave Schuler (Chief Engineer)
MR
All listed attendees were present at the start of the meeting except for Wayne,
who arrived at approximately 5:30 pm with Mr. Rossbach who let him into the
building.
Summary:
Michael started the meeting and asked for introductions. Tom and Michael went
over the purpose for the meeting.
Sharell stated that some years ago a 5 mph limit was set and Saint Paul
Regional Water Services (SPRWS) did some vibrations studies along the ring
road at Sandy Lake.
Steve recalls this and also mentioned that the SPRWS received the DVD of the
council meeting and watched it with his staff. Steve also went over in detail what
the operations are such as sludge storage, deposits made in 1930's. He stated
no more sludge was deposited into Sandy Lake past the 90's and the Minnesota
Pollution Control Agency required it to be capped. Steve also recalled a time
many years ago when he met with Carolyn Peterson in her home to come to an
agreement about trimming of her arborvitae trees. This practice still continues.
Packet Page Number 30 of 229
Steve went over the decanting of water, materials storage on the north and east
portions of the site; he went over recycling activities and how this occurs once
every couple years when there is enough material to make it economical.
Steve stated that typical normal work hours are from 7am-3:30pm but during
construction season workers are out later.
Steve explained that the capping process is close to completion and Frattalone
was doing this work. He stated that the last area to be capped is the southwest
corner and he said it may be possible for work to be completed by this coming
spring.
Michael explained that the grading permit for the fill activity actually has working
hours of 7am-7pm Monday through Friday, with some Saturday work if approved
by the City. Michael stated that the normal work hour operations could be
performed from 7am-7pm Monday-Saturday which is City Code. Tom stated that
the Condition Use permit for the recycling activities allowed Sam -5pm Monday-
Friday.
Sharell spoke about her neighbors issue with drainage in the backyard and how it
stores water, Dave Wagner stated that they grading the lot previously and now
the water is mostly limited to outside the private property. SPRWS previously
pumped this area.
Taylor stated that he hears a lot of talk but trust needs to be built between the
parties because he has not seen action from SPRWS to limit disturbances. He
wants results, not just promises.
Sharell spoke about dust issues from the hauling.
Steve said that they have barricaded the roadway along the back of the homes to
minimize the dust. Steve also talked about the claims department and how
anyone could call him or the claims service to register a grievance. Steve said
construction vehicles used the County Rd B access and no longer the Roselawn
Ave access.
Wayne said the orange trucks were the problem and they were in and out of the
site at all hours of the day.
Michael said it sounds like the major issue has been the Frattalone filling
operation and the residents seemed to agree with this assertion.
Taylor stated there were no complaints from any crushing operations from the
Skillman area.
Packet Page Number 31 of 229
Tom spoke about the CUP and how the driveway is being put in soon since a
recent meeting with Mr. Blackstone from SPRWS. Mr. Blackstone met with
Michael and Tom at the city on Sept. 16 th
Michael and Tom reiterated the need for a work plan from SPRWS with a
proposal on how to address the discussed concerns.
The parties agree to meet again on September 29th at 5 p.m. to go over the
SPRWS proposal. Sharell and Taylor also mentioned that one or two additional
residents may be attending the next meeting.
Meeting ending at approximately 6:10 p.m.
DISCLAIMER:
THESE ARE BRIEF SUMMARY NOTES AND ARE NOT INTENDED TO BE AN
EXACT REPRESENTATION OF THE MEETING. IF YOU HAVE ADDITIONS
OR CORRECTIONS, PLEASE NOTIFY MICHAEL THOMPSON.
Packet Page Number 32 of 229
Attachment 5
SANDY LAKE STAKEHOLDER MEETING #2
SEPTEMBER 29,2009
5:0 PM
Attendees:
1) Citizens
a. Sharell Babin (County Road B rep)
b. Taylor Smith (Skillman neighborhood rep)
c. Wayne Christensen (County Rd B rep)
d. Thomas Peck (County Rd B rep)
2) City Staff
a. Michael Thompson (City Engineer)
b. Tom Ekstrand (Sr. Planner)
3) Water Utility
a. [Steve Schneider (General Manager)
b. Dave Wagner (Distribution Manager)
c. Brad Eilts (Asst. Division Manager)
d. Dave Schuler (Chief Engineer)
Summary:
Michael started the meeting and asked for introductions again. Tom and Michael
briefly went over the purpose for the meeting to allow the water utility to go over
the proposal.
Steve began going over the proposal and passed out a document going over the
current operations and timelines.
Dave made a presentation with large photos of the site and reviewed how there
is about 30 feet of spent lime within the site. He explained the lagoon functions
and the NPDES and SDS Permits required for the site. The SDS refers to Solid
Disposal System.
Dave reiterated that a soccer field was an idea with wick drains to speed up the
rate of settlement but the cost was upwards of $10 million. So it was decided to
fill and cover with prairie grasses as part of the plan.
Dave and Steve went stated that Frattalone was hire in 2006 to begin the
capping process required by the MPCA. Dave provided a map showing the last
section of capping in the southwest corner of the site and that this work could be
done in about a span of 3 weeks. The area is about 100 yards by 100 yards. It
would require about 2,500 truck loads
Packet Page Number 33 of 229
All citizens in attendance agreed that they would rather have this work done now
instead of waiting until next spring.
Mr. Peck talked about ponding on his property and reshaping of ground and
overflow that has occurred as a result of the water utility.
Dave stated that they current pump at time to alleviate the situation but are
planning a permanent fix possibly by connecting an overflow outlet into a gravity
line to carry the water away.
Dave stated that even though the capping could be done in about 3 weeks over
the next 15 years there would be periodic settling that would need to be
addressed due to the characteristics of the lime and high water content.
Taylor stated that he still does not trust the water utility and it must be shown by
actions, but he would rather has the fill completed this year than next.
Sharell asked about the bins for the recycling operations.
Steve said there is currently no need for additional bins. The current bins hold
recycle. The recycle operations occur about once every 2 years.
Michael asked Steve if he had a plan to notify residents on a reoccurring basis
about their ongoing plans and operations because there is a disconnect.
Michael stated that the overall issues have come up as a result of the Frattalone
fill work. All seemed to agree this was 90% of their concern.
Tom spoke about the CUP and how it specifically addresses the recycling
operation. He will be drafting the report for the council with a summary of issues
and recommendations.
Dave and Steve said they will have a contact list and the claims department
information. They plan on brining this to the meeting and giving to citizen
representatives. Taylor said he could pass them out if copies are made by
SPRWS.
Steve gave an overview of the storagelrecycling. Spoke about closure of ring
road sections to address dust and other issues with County Road B residents.
He wants to build up the relationship and have a direct line of communication
with the residents.
The residents again agreed that it would be ok to work from 7-7 M-F for the filling
operation to get the work done this year. They do not want Saturday work
Packet Page Number 34 of 229
Taylor stated he spoke with residents and SPRWS should no longer cut and trim
the trees. Steve said his department has no problem with that and it was only
because a resident who no longer lives in the neighborhood wanted that done.
Dave and Steve said they will likely be installing card readers at the gates so
they know exactly who comes in and out and at what time. It is hard for them to
know exactly who is doing what. They need better controls.
The County B residents wanted some evergreen trees or something with year
round foliage along the road to delineate the homes from the site. There are
some trees there now but they lose their leaves according to Sharell.
Taylor reiterated he would pass out contact info at the meeting.
Tom and Michael rapped up the meeting stating the Public Hearing is on October
12 and residents should be getting a notice in the next day or two.
Michael said staff will present and then SPRWS staff and the resident group
should speak about the meetings and where we are at with the issues.
DISCLAIMER:
THESE ARE BRIEF SUMMARY NOTES AND ARE NOT INTENDED TO BE AN
EXACT REPRESENTATION OF THE MEETING. IF YOU HAVE ADDITIONS
OR CORRECTIONS, PLEASE NOTIFY MICHAEL THOMPSON.
Packet Page Number 35 of 229
Attachment 6
Saint Paul Regional Water Services
Sandy Lake Capping and Recycling Operation
Work Plan
September, 2009
Saint Paul Regional Water Services has been operating at the Sandy Lake site for over 70 years.
The site has been predominately a storage site for spent lime material, a by-product of the water
treatment process at McCarrons Center. In the mid- I 990'p, improvements at our water
treatment facility allowed SPRWS to discontinue the l4in!e.4&age operation and commence with
a process of capping the large field. This process was tially 's't d with SPRWS forces by
depositing soils from construction operations at the ln r&ast cor&"f the field and stockpiling
clean sand, gravel and cold asphalt mix to use fbf-' 6kfill material.
After 2000, the Minnesota Pollution Control Agency desired the capping process to accelerate
and alternatives were explored to cap the field inciQng the - construction ofkb`kc
pr fields.
.
Ultimately, a contractor was brought." . bring -aiii finalize the c appmg. The
capping project is nearing completion
in accezdance with the grading permit. The project
has involved many, many trucks delive e
and dust due to the nature of the operatl
Also in 2006, SPR W teas tssttetl Conditi6a-1 Use `P f-`�fioin City of Maplewood to
k� , `
allow the stockpiling oncretel"W asphalt '65ft ffis and fdf'the periodic crushing of the
materials. The final mate al woulX e used in���'d" operations. The permit
also allowed the constructi f concrete bins to h6ld the materials and required improvements
-
IRoad - B entrance thoite.
F C
to the pay t M n 'Mi
In Septei ber, 2009 the�dUt."P was brought to the Maplewood City Council for periodic review
and resi",concerns were "Ward. F6116wing the discussion, the council passed a resolution
which apprd &d� the issuance bf:4 tempo . ra , ry CUP that incorporates the terms of the original CUP
with the additi&(Kthe requirement that all Sandy Lake site operations be conducted between
8AM and 5PM Mond through Fr iday. Any after hours emergency work would need to be
reported to the City 0
3 days of the occurrence.
............
One week following the CifqXouncil meeting, SPRWS and Maplewood staff met with
representatives of the neighborhood to discuss the capping project and SPRWS ongoing
operations so that the issues raised at the council meeting could be addressed. The following
work plan has been developed by SPRWS to initiate further discussions with the City and the
area residents regarding the current activities and future operations.
Packet Page Number 36 of 229
Current Status
• Frattalone contract to cap the Sludge Field 200,000 cubic yards has been placed (2006-
2009)
• Recycle area is defined
• South east 10+ acres has been graded and seeded 2007
• Northern area (apx. 15 acres is filled and mostly graded)
• Southeastern comer (apx. 5 acres) has fill but needs to surcharge (settle to design grade)
prior to grading and filling
• 20,000 cubic yards required to complete capping
Near Term Activities and Timeline
• Closing of the southern road and restrict a&ess , of
commercial vehicles
• Final grading on the extremeni, -- b order to fili'!
• Silt fence re-established on the ''north 'e
M�j the
(next week)
• Seeding of northerrigraded area (October
• Asphalt pad wj �'.roc apiein installed
this week)
• Grading of east ad to drain the south'
• Establish-3:1 bench A storm - and on I
road bel6 the berm to non-
(finished this week)
berm, and the southern berm
(expected to be finished
and stabilize drainage ditch (2010)
oath east comer below the berm (29009)
:graded and seeded area for hauling to
• Fill and grading' f4he-j*ffiwest comer (winter 2009? or 2010 depending on fill material
availability and
ging progress). 30,000 cubic yards are required, 2500 truck loads,
1.5 to 3 weeks depenin on material availability and weather.
• Seed the southwest area after final grading (2010)
• Install pipe work to drain the sludge field to the storm water pond (201
• Design and construct storm water plan for Skillman Ave. drainage (20 10)
• Maintain prairie grass and settling of sludge field (on going)
Packet Page Number 37 of 229
SPRWS Materials Storage and Recycling Operations
• Paving of the County Road B entrance is underway and should be completed the week of
September 28, 2009 (weather permitting).
o Erosion control plan for the site has been submitted to the City of Maplewood for review
and erosion control measures have been taken.
SPRWS believes that the allowable hours of operation for the site should be in
accordance with the City noise ordinance with the understanding that SPRWS will make
every attempt to minimize operations outside of then6isebrdinance timelines. Activities
outside the hours of these hours may be necessary-diie. to emergency operations from time
to time. These activities will be reported to the C ity Map lewood within 3 days of the
occurrence.
All incoming and outgoing commerciat c traffic to the storiag *,-and recycling site will
use the County Road B entrance. The existing roadway from the``satithern edge of the
storage and recycling site to the south west.:06rner of. the large field wilLbe closed and
used only in emergency situations. The roadw" ' the rear pro"'P''e"jr'
,t lines ofthe
residents along County Road 4 ,be restricted .to, traffic.
• All gravel roadways will be treafe4fofdo on a regular basis.
SPRWS I ti . t "
� , p or6bp pps o scre th site with ffi I MPCA to see what is
e
allowable with ,City to i'&"tuJ4Z6m.
• du tile construction season and be
g,wt occur
Concrete and asp 41tr crush i fi _y
restrtctecl to e houis of '8 DO . 4 15:061 Monday through Friday. It is anticipated
7 A
a v ps w --,--- 2 s for approximately a 2 week period
thadt'.. btii i ' I ti will once ev
A6endina on the amount 6fmaterial to nrticess.
• SPRW conduct an analysis on the feasibility of a control structure to regulate the
water i 1 the wetland con the westerly edge of the property to minimize the
encroachment -onto the abuttin property.
• SPRWS will offez ilo fik& regularly with residents to review operations and to foster a
good relationship "il-f e neighborhood. We will offer contact information to
management so that activities not in accordance with the operations plan be dealt with
swiftly.
Packet Page Number 38 of 229
SPRWS Filter Pressate Processing and Pipeyard Operations
SPRWS continues to process byproduct water from water treatment operations through the four
smaller ponds on the south end of the site near Roselawn Avenue. This operation is non
intrusive for the most part but some normal maintenance activities occur from time to time to
trim weeds, maintain retaining walls, trim bushes and cleaning accumulated sediments out of the
ponds. Rebbein Company cleaned the pond closest to Sandy Lake in 2008 and is on site to clean
out the pond closest to Roselawn Avenue at the current time.
SPRWS also maintains an area on the westerly edge of the site :to store pipe, hydrants, safety
boxes and other construction materials. This "pipeyard" is necessary ary for our operations and will
continue to operate as it is currently. There have been no cc blamts that we are aware of for
this operation.
Packet Page Number 39 of 229
Attachment 7
CITY OF MAPLEWOOD Permit PW-06-00849
1902 NC 0 U NT , I ROA B EAST
MAPLEZO MN 55109 Date Issued: 0111812006
MA&IM
roger 651.249.2400
h er Me Can FAX: 651.249.2409 Receipt #
Address 190 COUNTY ROAD B E
PIN 182922120010
Permit Type Grading/Fill
Property Type
Construction Type
Activity
Valuation
190 Co Rd B E.. (Temp Add.) Construction Shack - SANDY LAKE RESTORATION PROJECT. No Qty Req'd Fee
Waived Erosion Ctrl Escrow Waived Silt Fence/E C per apprvd plan/Frattalone Co. Inc.
SEE ATTACHED ADDENDUM**Erosion control MUST be in place before grading begins* Maintain drainage and
erosion control.* Maintain dust control* Keep streets clean--streets MUST be swept on a regular basis-* Establish
turf as soon as grading work completed per approved plan.
Owner
BOARD OF WATER COMM ST PAUL
8 4TH ST E
400
ST PAUL, MN 55101-1008
Applicant
BOARD OF WATER COMM MCCARRON P
1900 RICE ST N
ST PAUL, MN 55117
AGREEMENT AND SWORN STATEMENT
I agree that the work for which this permit is issued shall be petfbrrfted
according to: (1) the conditions of this permit; (2) the approved plans
and specifications; (3) the applicable city approvals, ordinances and
codes; and, (4) the state building code. This permit is for only the work
described and does not grant permission for additional or related work
that requires se parate permits This permit will expire and become null
and void if w ork is not started within 180 days, or if work is suspended
or abandoned for a period of 180 days any time after work has
commenred ZT
re 7plicant is responsible for assuring all required
� u
inqnrations r nested in con t# es%jcpbuilding code
Zoe tL,
TOTAL
FEES
RUM
Packet Page Number 40 of 229
ADDENDUM TO PERMIT PW-06-00849 FOR 190 COUNTY ROAD B EAST
FOR SAINT PAUL REGIONAL WATER SERVICES
Hours of Operation: 7 a.m. to 7 p,m., Monday through Friday and occasional Saturday with prior approval from the City of
Maplewood, NO holidays.
• Hauling Route: Adhere to contract specification for hauling route. NO deviation from this will be permitted/allowed, including on a
temporary basis.
• Count V Road B: County Road B must be maintained and cleaned on a daily basis.
• Signacle: Signage must be posted in conspicuous locations along the haul route.
• Dust: Any dust associated with the project must be mitigated.
• Contact Information:
Contractor: Frattalone Companies, 3205 Spruce Street, Little Canada, MN 55117-1289
Nick Frattalone, 651-484-0448
Andy Sprado, Project Manager, 651-765-1111
Todd Olund, General Superintendent, 651-765-1129
Brian Gaffney, Site Superintendent, 651-248-7619
Saint Paul Regional Water Services:
Salarn Hamid, Field Representative, 651-266-6818
John F. Blackstone, RE., Project Engineer, 651-266-6324 651-755-1281 (cell)
Binh Huynh, Design Engineer, 651-266-6269
Dave Schuler, Chief Engineer, 651-266-6286
Stephen Schneider, General Manager, 651-266-6274
City of Maplewood'.
DuWayne Konewko, Environmental Manager, 651-249-2330
John DuCharme, Senior Engineering Technician, 651-249-2411
* Erosion Control: Erosion control measures must remain in place and be maintained during the entire project time frame.
* Meetings: Weekl meetings will be required until such time as deemed appropriate.
Packet Page Number 41 of 229
CONDITIONAL lV$E APPLICATIOW RECEIVED
N
SAINT PAUL REGIONAL WATER SERVICES OCT 0 6 2006
PROJECT SUMMARY
CMnRU FOR A"ROVAL OF A CONDMONAL USE PERMff
The City Council may approve, amend or deny a conditional use peunit applicatim based on the
following standards for approval, in addition to any standards for a specific conditional use
found in the zoning ordinance.
1. The use would be located, designed, maintained, constructed and operated to be in conformity
w ith the City's comprehensive plan and Code of Ordinances.
This Parcel is7desi as open space on the Maplewood Land Use Map, Saint Paul Regional
Water Services (SPRWS) has operated a construction material recycling and storage facility at
this site for many years. SPRWS had an agreement with the City of Saint Paul Parks and
Recreation Department to construct six (6) soccer fields at this site. When the'City of Saint Paul
Parks and Recreation Deparmaent decided riot to pursue the proposed soccer field construction
SPRWS: proceeded with closing the spent lime disposal site to meet Minnesota Pollution Control
Agency (MnPCA), City of Mapltwood and Capitol Region Wate-rahodmiteria. SPRWS
indicated in the permit appUpatiou that construction material storage and recycling would
continue at this site after closure of the spent lime disposal site. Native grasses will be planted an
the earthen cover. This will provide wildlife habitat and a pleasing view for boriieowners south
of the site. SPRWS intends to continue to operate this site in accordance with the City's
compmherisive plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
SPRWS i propos t maintain the states quo by continuing to stock-pile add recycle
construction -material. These operations would occur sharing normal business hours. Access to
the site during-the repair of rnain breaks is a twenty-f= hour year round opention-
3, 'bee use would not depreciate property
SPRWS is proposing to continue to operate the storage and recycling facility in the manner prior
to c apping the spent lime sludge field in compliance with Minnesota Pollution Agency, City of
MAplewood and Capitol Region Watershed requirement$. The cap will be planted with native
grasses. This will enhance the aesthefic view of the property.
that would be dangerous, hazardous, detrimenW, disturbing, or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, duct, odor, fames water or air pollution,
drainage water run-off, vibration, general unmghtfiness, electrical interference or other nuisarim.
This site has been operated as a disposal site ft spent lime since the 1930's and recycling
material from water main br&aks for since the early 1990's. Storage of material and treatment of
Packet Page Number 42 of 229
Wa f rom the water treatment process are conducted in the area adjacent to this parcel. Storage
and recycling have been temporarily discontinued while the sludge field is closed. The proposed
construction -of storage bjzs will facilitate an efficient and effmlive stockpiling of materials for
construction activities and to repair wamrmain breaks. SPRWS plans to recycle concrete and
asphalt by crushing material once every yev or two when stockpiles M sufficient to support the
operation.
5, The use would generate only minimal vehicular traffic on local streets mid would not create
traffic congesfion or unsafe access on existing or proposed streets.
The operation of this site has reqWred minima vehicular traffic son local streets 2nd has not
created traffic congestion or unsafe access on existing oT proposed streets. The proposed changes
include construction of storage bins and recycling of construction materials. No increase in
vehicular traffic, is anticipated. All SPRWS vehicles wiH'be directed to enter the facility from the
west (Rice Street).
6. The use would be served by adequate public facilities and services, including streets, police
an d file prntection, drainagt structures, water and sewer systems, schools and parks.
Access to this facility is restricted to SPRWS staff. No additional public facilities and services
including streets will be required. SPRWS retains the services of the Ramsey County Sheriffs
office to police SPRWS facilities. No additional fire protection services will be required because
the storage of non-combustible consu=tion materials such as sand, gravel and cold mix has a
vexy low probability of &6. In addition the= will be no permanent human occupation. Drainage
from the strucmm was addressed by the City of Maplewood along with the Capitol l6'gion
Watmhed and the MuKA as part of the closum of the disposal site. W ' ater and sewer system
requirements are minimal because no people me permanently located at the site. No additional
schools or parks will be required because their are no permanent residents at this site.
7. The use would not create exmsive additional costs for public facilities of services.
Msting public facilities and services have been mom than adequate to serve this site.. SPRWS
serves 406,OW residents in thirteen communities including the City of Maplewood. The
recycling and storage operations at this site will help to keep the cost of water affordable to
.residents of Maplewood and the other communities served by SPRWS.
S. The use would maxirnize the preservation of and incorporate the site's natural and scenic
features into the development design.
-easily
removed if another use is identified. The decision to terminate the proposed construction of
tennis courts was due in part to the expense of developing this site. Tine enormous cost of
developing this site combined with SPRWS's need for storage pr lade any development in the
foreseeable future. Therefore it is safe to say that the sites existing features will be retained
except for the addition of native grasses once the closure is complete.
Packet Page Number 43 of 229
3. The use would cause minimal adverse environuitntal effects,
This site has been used for disposal of spent hnio since the 1930's and storage and ,recycling of
materials from and for main breaks since the early 1990's. providing a storage and recycling site
within the SPRWS service area will reduce environmental impacts inc]L4Rg pollution from
noise, fuel consumption and impacts to the local, county, state and J»ederaI bmnsportation system.
Also materials from main breaks wiJI be recycled rather that placed in landfills_
10. Tbe City Council may waive any of the above requir=ants for a public 'building or utility
strocturo, provided the Council shalt first make a deterrrdnation that the balancing of public
interest between governmental units of ft state would be besi served by such waiver.
SpRWS requests that the City Council wave the above zeqalraments for the proposed utility
Structure. Providing an efficient and effective location for the storage of materials from and for
main breaks is in the public interest, reduces impacts to the environment and benefits residents
served by SP GARS by keeping the cost of water treatment low.
Packet Page Number 44 of 229
Attachment 9
CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, the St. Paul Regional Water Services applied for a conditional use permit to use the
Sandy Lake site as a storage and construction - materials recycling site.
WHEREAS, Section 44-1092(1) of the city code of ordinances requires a conditional use permit for
any public utility, public service or public building use.
WHEREAS, this permit applies to the property located on the south side of County Road B East on
the west side of Interstate 35E. The legal description is:
Parcel #18-29-22-12-0010: South 140' of North 270' of E442% 681100'. North l30'ofSWY4of NE
subject to County Road B part of NW Y4 of NE % S.E.LY of 160'W.W. R/W in SECTION 18, TOWN
29, RANGE 22.
Parcel #18-29-22-24-0024: Subject to Avenue; except South 15' of East 320' of West 1790' of NW
%ex. Part in James V Addition part of said NW 1 /4, S.E.LY of W.W. R/W in SECTION 18, TOWN 29,
RANGE 22.
Parcel #18-29-22-24-0001: SECTION 18, TOWN 29, RANGE 22. 100' W.W. RAN across N 2/3 of
SW %. 165W.W. RAN across S % of NW %. 160'W.W. R1W across N 3 l of E "!Z of NW % of
SECTION 18, TOWN 29, RANGE 22.
Parcel #18-29-22-12-0009: SECTION 18, TOWN 29, RANGE 22. 160'W.W RAW across NW % of
NE % of SECTION 18, TOWN 29, RANGE 22.
WHEREAS, the history of this conditional use permit is as follows:
1. On November 27, 2006, the city council approved a conditional use permit for this proposed
use.
2. On September 14, 2009, the city council reviewed this permit and heard comments from
neighboring residents about ongoing disturbances at this site regarding the Sandy Lake
Capping Operation. The city council then set a public hearing for October 12, 2009 to
consider the future of this CUP and how it affects the neighborhood.
3. On October 12, 2009, the city council reconsidered this request after comment from the public,
the applicant and city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council the above-described
conditional use permit revision, because:
1. The use would be located, designed, maintained, constructed and operated to be in conformity
with the City's Comprehensive Plan and Code of Ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
Packet Page Number 45 of 229
4. The use would not involve any activity, process, materials, equipment or methods of operation that
would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or
property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution,
drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not create traffic
congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets, police and
fire protection, drainage structures, water and sewer systems, schools and parks.
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and scenic
features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions (additions are underlined and deletions are crossed
out):
1. The applicant shall comply with the site plan date-stamped October 6, 2006. All
construction shall follow that approved site plan. The director of community
development and parks may approve minor changes.
2. The GOnStFUGtiGR Of the bins Mid paving of the driveway apron must be substantial!
started wfth e years Of GGURGil approval OF the permit shall beGGFne null and veid.
completed by November 15, 2009. The area to be paved shall be from County Road B
to a distance of 50 feet in.
3. The city council shall review this permit in one year. if the apphGant has not substantially
I - I- — Pr9jeGt by that time, the G i ty GOURG may FeReW this permit.
4. The applicant shall complete the restoration of the easterly slope to the pond by June 1,
2010 and shall apply erosion and sediment controls immediately, subject to city engineer
requirements. sub mit a detailed plaR feF the approval of the Gity en- r and the GapW
Re&ns Water-shed Dis#iGt showing how they will prevent any erosion and sed4nent
from leaving the site. This plan shall also w RG!Ud8 the resteFafiOR Of the rip rapped aF
of the slope dGWR to the pond and detaP the Gonstruetion of a paved driveway apron
from County RGad B baGk 50 feet into the site along beth branches of the driveway.
5. The annual materials crushing operation shall be reviewed by staff after the first time to
evaluate whether there were any problems or nuisances caused by this activity. The city
council may prohibit any subsequent crushing activity if problems and complaints occur.
The crushing operation shall be limited to Monday through Friday, 8 a.m. to 5 p.m. The
applicant shall notify the abutting residents three days prior to commencing the periodic
crushing operations.
Packet Page Number 46 of 229
6. The applicant must keep the site watered to control the dust.
7. All SPRWS vehicles shall enter and leave the site, via the County Road B driveway, to
the west from Rice Street.
8. if there are complaints concerning the hauling or crushing operations, the applicant and
those complaining shall attempt to resolve the problems via Dispute Resolution.
The Maplewood City Council approved this resolution on
Packet Page Number 47 of 229
Attachment 10
MINUTES
MAPLEWOOD CITY COUNCIL
6:30 p.m., Monday, September 14, 2009
Council Chambers, City Hall
Meeting No. 18-09
J. UNFINISHED BUSINESS
Agenda Item E2
1. Conditional Use Permit Review— Sandy Lake Materials Storage and Recycling, County
Road B West of 1-35E
a. Senior Planner, Tom Ekstrand gave specifics of the report and answered questions of the
council.
b. Deputy Public Works Director, City Engineer, Michael Thomson answered questions of
the council.
c. City Attorney, Alan Kantrud answered questions of the council.
d, City Manager, James Antonen answered questions of the council.
e. Assistant City Manager, Public Works Director, Chuck Ahl answered questions of the
council.
f. John Blackstone, Project Engineer for Ramsey ` for the Sandy Lake Materials
Storage and Recycling, answered questions 4X
co u n ci I.
g. Brad Isles, Engineering Manager for the �#. lip dy La" Materials Storage and Recycling,
answered questions of the council.
Mayor Longrie asked if anyone wanted
761WIM
1. Taylor Smith, 111 Skillman Avenue, MV.664 lewood.
5 a "' ,
ap
2. Cheryl Babin, 150 County Rog.001 Fast, ar
d BlastAkapiewood.
'
1 Emanuel King, 170 County ti.01a
4. John Hackman, 2011 Jacks& M , _"�Xwood.
5. Joseph Palumbo, 176 w4fiffin-an nue, Maplewood.
6. Easten Hance, V t y ga ast, Maplewood.
7. Carolyn Peterson,
k - ervai.' Avenue, Maplewood. Ms. Peterson said she used to live at
A!
G .
1999 Jackson Street, et, She said her grandson Chris Peterson sent an email to the
council which Mayor Longr resented to the council. She said her grandson is buying her
previous home.
8. Leo McCormick, 130 County Road B East, Maplewood.
9. Bob Zick, 2515 White Bear Avenue, Maplewood.
10. Wayne Christiansen, 140 County Road B East, Maplewood.
Mayor Longrie moved that the city council pass a resolution which should read: We the
Maplewood city council hereby determine and resolve that based upon the public testimony here
today September 14, 2009, that construction activity including vibration, noise, and dust
generated during any time other than that of Monday through Friday 8:00 a.m. to 5:00 p.m. is
hereby a public nuisance under the city ordinances.
Seconded by Councilmember Nephew.
Mayor Longrie revised the motion when the city modifies the conditional use permit
immediately and during this interim time period, we the Maplewood city council hereby
determine and resolve that based u pon the public testimony September 14, 2009, that the
September 14, 2009 Packet Page Number 48 of 229
City Council Meeting Minutes
construction activity be limited to Monday through Friday between the hours of 8:00 a.m.
to 5, p.m.
Mayor Longrie said as a matter of record for findings of fact conditions having to do with
excessive noise outside of the hours of operation are noise vibration, dust generation and other
activities that have been detrimental to the neighborhood and the surrounding properties.
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
Councilmember Nephew moved to call for a Public Hearing for October 12, 2009, to consider a
revision to the conditional use permit for the Sandy Lake Materials Storage and Recycling,
County Road B West of 1-35E.
Seconded by Mayor Longrie. Ayes — All
The motion passed.
!A1
The council took a recess. A, "NaO
V - eb
The council reconvened.
AF
y.
Packet Page Number 49 of 229
September 14, 2009 2
City Council Meeting Minutes
THIS PAGE IS INTENTIONALLY LEFT BLAND
Packet Page Number 50 of 229
Agenda Item K1
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, Deputy Public Works Director /City Engineer
Steve Kummer, Staff Engineer
SUBJECT: Holloway Avenue and Stanich Highlands Improvements, City Project 09 -13
Resolution Adopting Revised Assessment Roll
DATE: October 1, 2009
INTRODUCTION
On September 28 2009, the city council held a public hearing and approved a resolution adopting the
assessment roll for the Holloway Avenue and Stanich Highlands Improvements (City Project 09 -13).
There were a total of seven (7) assessment objections received prior to the close of the hearing. City
staff recommendations for action on the seven (7) assessment objections are provided for the council
to review, revise and confirm for adoption of the final revised assessment roll.
BACKGROUND
The proposed assessments were submitted to the city council for adoption at the September, 28 2009
council meeting. The affected property owners were provided with the required advanced notice of the
city's intent to levy the assessments. Property owners were required to file a written notice prior to the
close of the public hearing if they objected to the assessment amount. Following are those property
owners filing written objections to be considered for review:
1. John R. Santos, 1907 Furness Street (PIN 14.29.22.42.0023): Mr. Santos is objecting due to
seeing no added property value from the project.
2. William and Judy Clarke, 1921 Kingston Avenue (PIN 14.29.22.34.0035): Mr. and Mrs. Clarke
are objecting due to seeing no added property value from the project.
3. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Mr. Berglund is objecting due to
seeing no added property value from the project.
4. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Ms. Haley is objecting due to
seeing no added property value from the project.
5. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Ms. Haggerty is objecting
due to seeing no added property value from the project.
6. Patrick Cregan, 1916 Price Avenue (PIN 14.29.22.34.0067): Mr. Cregan is requesting a
revision to his assessment, because he feels that his assessment will include additional
sidewalk costs.
7. Eleanor VanLaningham, 1700 Ruth Street (PIN 14.29.22.34.0104): Ms. VanLaningham is
requesting a senior citizen deferral.
Packet Page Number 51 of 229
Agenda Item K1
Recommended Adjustments
The following actions are recommended by staff for the objection requests:
1. John R. Santos, 1907 Furness Street (PIN 14.29.22.42.0023): Deny cancellation of the
assessment as the property is receiving direct benefit and added value from the proposed street
reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of the
necessary documentation to be approved by the City Engineer demonstrating senior citizen
status and financial hardship.
2. William and Judy Clarke, 1921 Kingston Avenue (PIN 14.29.22.34.0035): Deny cancellation of
the assessment as the property is receiving direct benefit and added value from the proposed
street reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of
the necessary documentation to be approved by the City Engineer demonstrating senior citizen
status and financial hardship.
3. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Deny cancellation of the
assessment as the property is receiving direct benefit and added value from the proposed street
reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of the
necessary documentation to be approved by the City Engineer demonstrating senior citizen
status and financial hardship.
4. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Deny cancellation of the
assessment as the property is receiving direct benefit and added value from the proposed street
reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of the
necessary documentation to be approved by the City Engineer demonstrating senior citizen
status and financial hardship.
5. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Deny cancellation of the
assessment as the property is receiving direct benefit and added value from the proposed street
reconstruction and utility upgrades. Grant deferral of the assessment pending receipt of the
necessary documentation to be approved by the City Engineer demonstrating senior citizen
status and financial hardship.
6. Patrick Cregan, 1916 Price Avenue (PIN 14.29.22.34.0067): Deny revision of the assessment
as all levied property assessments cover a portion of the financing for improvements to the
Holloway Avenue and the Stanich Highlands area project. As well, no new sidewalks are
proposed to be constructed as part of this project.
7. Eleanor VanLaningham, 1700 Ruth Street (PIN 14.29.22.34.0104): Grant deferral of the
assessment pending receipt of the necessary documentation to be approved by the City
Engineer demonstrating senior citizen status and financial hardship.
BUDGET IMPACT
No reduction in financing from property assessment is proposed. No adjustments to the project
financing plan are recommended at this time. All deferred assessments would come due with interest
after 15 years. The interest rate is fixed at 5.4 %.
Packet Page Number 52 of 229
Agenda Item K1
RECOMMENDATION
It is recommended that the city council approve the attached Resolution for the Adoption of the Revised
Assessment Roll for the Holloway Avenue and Stanich Highlands Improvements, City Project 09 -13.
Attachments:
1. Resolution: Adoption of the Assessment Roll
2. Assessment Roll
3. Location Map
Packet Page Number 53 of 229
Agenda Item K1
Attachment 1
RESOLUTION
ADJUSTMENTS TO ASSESSMENT ROLL
WHEREAS, pursuant to a resolution adopted by the City Council on September 28 2009, the
assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City Project 09 -13, was
presented in a Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, eleven property owners filed an objection to their assessment according to the
requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. John R. Santos, 1907 Furness Street (PIN 14.29.22.42.0023): Mr. Santos is objecting due to
seeing no added property value from the project.
2. William and Judy Clarke, 1921 Kingston Avenue (PIN 14.29.22.34.0035): Mr. and Mrs. Clark
are objecting due to seeing no added property value from the project.
3. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Mr. Berglund is objecting due to
seeing no added property value from the project.
4. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041): Ms. Haley is objecting due to
seeing no added property value from the project.
5. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Ms. Haggerty is objecting
due to seeing no added property value from the project.
6. Patrick Cregan, 1916 Price Avenue (PIN 14.29.22.34.0067): Mr. Cregan is requesting a
revision to his assessment, because he feels that his assessment will include additional
sidewalk costs.
7. Eleanor VanLaningham, 1700 Ruth Street (PIN 14.29.22.34.0104): Ms. VanLaningham is
requesting a senior citizen deferral.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA:
A. That the City Engineer and City Clerk are hereby instructed to make the following adjustments
to the assessment roll for the Holloway Ave and Stanich Highlands Improvements, City Project
09 -13:
1. John R. Santos, 1907 Furness Street (PIN 14.29.22.42.0023): Deny cancellation of the
assessment as the property is receiving direct benefit and added value from the proposed
street reconstruction and utility upgrades. Grant deferral of the assessment pending
receipt of the necessary documentation to be approved by the City Engineer demonstrating
senior citizen status and financial hardship.
2. William and Judy Clarke, 1921 Kingston Avenue (PIN 14.29.22.34.0035): Deny
cancellation of the assessment as the property is receiving direct benefit and added value
from the proposed street reconstruction and utility upgrades. Grant deferral of the
Packet Page Number 54 of 229
Agenda Item K1
Attachment 1
assessment pending receipt of the necessary documentation to be approved by the City
Engineer demonstrating senior citizen status and financial hardship.
3. Paul Berglund, 1929 Kingston Avenue (PIN 14.29.22.34.0034): Deny cancellation of the
assessment as the property is receiving direct benefit and added value from the proposed
street reconstruction and utility upgrades. Grant deferral of the assessment pending
receipt of the necessary documentation to be approved by the City Engineer demonstrating
senior citizen status and financial hardship.
4. Kathy Haley, 1930 Kingston Avenue (PIN 14.29.22.34.0041 ): Deny cancellation of the
assessment as the property is receiving direct benefit and added value from the proposed
street reconstruction and utility upgrades. Grant deferral of the assessment pending
receipt of the necessary documentation to be approved by the City Engineer demonstrating
senior citizen status and financial hardship.
5. Margaret Haggerty, 1935 Kingston Avenue (PIN 14.29.22.34.0038): Deny cancellation of
the assessment as the property is receiving direct benefit and added value from the
proposed street reconstruction and utility upgrades. Grant deferral of the assessment
pending receipt of the necessary documentation to be approved by the City Engineer
demonstrating senior citizen status and financial hardship.
6. Patrick Cregan, 1916 Price Avenue (PIN 14.29.22.34.0067): Deny revision of the
assessment as all levied property assessments cover a portion of the financing for
improvements to Holloway Avenue and the Stanich Highlands area project. As well, no new
sidewalks are proposed to be constructed as part of this project.
7. Eleanor VanLaningham, 1700 Ruth Street (PIN 14.29.22.34.0104): Grant deferral of the
assessment pending receipt of the necessary documentation to be approved by the City
Engineer demonstrating senior citizen status and financial hardship.
B. All approved deferrals shall have interest deferred for a period of 2 years commencing on
October 12, 2009. Deferrals shall begin accruing interest at 5.4% on October 13, 2011 and
shall come due with interest 15 years thereafter.
C. The assessment roll for the Holloway Avenue and Stanich Highlands Improvements, City
Project 09 -13, as amended, is hereby accepted, a copy of which is attached hereto and made a
part hereof. Said assessment roll shall constitute the assessment against the lands named
therein, and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
D. Such assessments shall be payable in equal annual installments extending over a period of 15
years, the first installments to be payable on or before the first Monday in January 2012 and
shall bear interest at the rate of 5.4 percent per annum for a date effective 2 years from the
adoption of this assessment resolution. To the first installment shall be added interest on the
entire assessment from October 12, 2011 until December 31, 2011. To each subsequent
installment when due, shall be added interest for one year on all unpaid installments.
E. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, but no later than October 12, 2011, pay the whole of the assessment on
such property, without interest, to the city clerk. And they may, at any time after October 12,
2011, pay to the county auditor the entire amount of the assessment remaining unpaid, with
Packet Page Number 55 of 229
Agenda Item K1
Attachment 1
interest accrued to December 31 of the year in which such payment is made. Such payment
must be made before October 15 or interest will be charged through December 31 of the next
succeeding year.
F. The city engineer and city clerk shall forthwith after October 1, 2009, but no later than October
15, 2009, transmit a certified duplicate of this assessment to the county auditor to be extended
on the property tax lists of the county. Such assessments shall be collected and paid over the
same manner as other municipal taxes.
Adopted by the council on this 12 day of October 2009.
Packet Page Number 56 of 229
STANICH HIGHLANDS AND HOLLOWAY AVE. IMPROVEMENTS Agenda Item K1
CITY OF MAPLEWOOD PROJECT 09 -13 Atttachment 2
PRELIMINARY ASSESSMENT ROLL
PARCEL ID
OWNER
STREET
NUMBER
STREET
ASSESSABLE
RESIDENTIAL
UNITS
STORM
ASSESSMENT
STREET
ASSESSMENT
TOTAL
ASSESSMENT
142922410061
SHERRY A BATTERMAN
1891
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420026
HELGA R KESSLER
1893
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420025
EDWARD A SAWCZUK
1895
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420027
DOROTHY J KOCH
1897
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420028
DEBRA O SELLHEIM
1899
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922410063
WESLEY NELSON
1900
FURNESS ST N
1
$990.00
$6,000.00
$6,990.00
142922420029
MARY O ARCHER
1901
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420030
JUSTIN P VANDERVEGT
1903
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420024
TERENCE R MAROLT
1905
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420023
JOHN R SANTOS
1907
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420022
JUDITH P ANDREWS
1909
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420021
JAMES R MILBRANDT
1911
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420020
BRUCE D KLUGE
1913
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420019
BONITA L POWERS
1915
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420018
ROBERT H ANDERSON
1917
FURNESS ST N
1
$660.00
$743.33
$1,403.33
142922420047
LEANNE E MEIER
2034
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420048
DENNIS E SUNDBERG
2036
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420049
DAVID G KENFIELD
2038
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420050
STANLEY R URBANSKI
2040
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420051
GARY W BASTIAN
2042
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420052
JUDY C BOLDT
2044
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420046
CAROL M AULD
2046
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420045
DANIEL J HARADON
2048
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420044
CARL A CHRISTENSEN
2050
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420043
MARIE A ERICKSON
2052
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420042
MARY A DUNLEVY
2054
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420041
ALLISON KEUNING
2056
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420053
ARLENE E PEHL
2058
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420054
ROGER W CARLE TRUSTEE
2060
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420040
DANIEL D ROMANOWSKI
2062
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420039
JAMES S WAFLER
2064
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420038
JAMES L FLLLON
2066
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420037
KENNETH J MINEHAN
2068
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420036
DEBRA A CHRISTOPHERSON
2070
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420035
ARLENE L RIVARD
2072
HOLLOWAY AVE E
1
$2,583.00
$2,583.00
142922420014
XUEWEI WU
2116
HOLLOWAY AVE E
1
$660.00
$1,486.67
$2,146.67
142922420015
MARY LYNN DORR
2118
HOLLOWAY AVE E
1
$660.00
$1,486.67
$2,146.67
142922420016
JEAN A HAYES
2122
HOLLOWAY AVE E
1
$660.00
$1,486.67
$2,146.67
142922420017
HEATHER A TETRAULT
2124
HOLLOWAY AVE E
1
$660.00
$1,486.67
$2,146.67
142922410062
FRANK M DEGEL
2170
HOLLOWAY AVE E
1
$990.00
$6,000.00
$6,990.00
142922410032
KENNETH KOMTANGHI
2180
HOLLOWAY AVE E
1
$990.00
$6,000.00
$6,990.00
142922410029
ISMAEL PORRAS
2218
HOLLOWAY AVE E
1
$990.00
$6,000.00
$6,990.00
142922410028
JOHN C SYRING
2226
HOLLOWAY AVE E
1
$990.00
$6,000.00
$6,990.00
142922410003
ERIC P MOLKENBUR
2234
HOLLOWAY AVE E
1
$990.00
$6,000.00
$6,990.00
142922410030
LYNDA L AHLGREN
1906
HOWARD STN
1
$990.00
$6,000.00
$6,990.00
142922340037
MICHAEL YANG
1907
KINGSTON AVE E
1
$6,000.00
$6,000.00
142922340038
RICHARD OTTO THOMALLA TRUSTEE
1908
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340036
MARIA L TRITCHLER
1915
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340039
BOUACHOR YANG
1916
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340035
WILLIAM D CLARKE
1921
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340040
JENNIFER VENNEMANN
1922
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340034
PAUL W BERGLUND
1929
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340041
KATHLEEN SUSAN HALEY
1930
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340033
MARGARET ELLEN HAGGERTY
1935
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340042
JAY E DELVEAUX
1936
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340032
JUDY CLARKE
1941
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340043
ROXANNE G JUNGCLAUS
1942
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340031
RICHARD RYAN
1949
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340044
DANIEL HANNEMAN
1950
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340030
MARY C GEISENHOFF TRUSTEE
1955
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340045
EUGENE J MILLER TRUSTEE
1956
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340029
JOSEPH B PRETTNER TRUSTEE
1963
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340046
PATRICK J ECKERT
1964
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340028
ROGER D MICKELSON
1969
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
Packet Page Number 57 of 229
STANICH HIGHLANDS AND HOLLOWAY AVE. IMPROVEMENTS Agenda Item K1
CITY OF MAPLEWOOD PROJECT 09 -13 Atttachment 2
PRELIMINARY ASSESSMENT ROLL
PARCEL ID
OWNER
STREET
NUMBER
STREET
ASSESSABLE
RESIDENTIAL
UNITS
STORM
ASSESSMENT
STREET
ASSESSMENT
TOTAL
ASSESSMENT
142922340047
MARY C RISTOW
1970
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340027
THOMAS G MURPHY
1977
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340048
CAROL M BEAURLINE
1978
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340026
PERRY CATURIA
1983
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340049
AMY L JACOBSON
1984
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340025
JESTIN K DAWSON
1989
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340050
KOSHENG P YANG THAD
1990
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340051
WALLACE J MONETTE
1996
KINGSTON AVE E
1
$990.00
$6,000.00
$6,990.00
142922340024
JAMES J STEPANIAK
1997
KINGSTON AVE E
1
$2,230.00
$2,230.00
142922410060
ROBERT DAVID KRETH
1905
MCKNIGHT RD N
1
$6,000.00
$6,000.00
142922340066
STEVEN C JENSEN
1906
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340065
BRUCE G ROBERTSON
1907
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340064
KEVIN C BEITLER
1915
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340067
PATRICK M CREGAN
1916
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340063
PETER J FRANK
1921
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340068
JAMES W HUERTH
1922
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340062
NICHOLAS C STRUB
1929
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340069
TIMOTHY G JASINSKI
1930
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340061
KATIE J KOECHER
1935
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340070
MORTGAGE ELEC REG SYSTEMS INC
1936
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340060
ROBERT J FISCHER
1941
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340071
ROGER A KAPING
1942
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340059
BETTY J NADEAU
1949
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340072
JOHN G ROMANIK
1950
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340058
REGINALD J MEISSNER
1955
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340073
GARY J LONETTI
1956
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340057
JOHN R LEE
1963
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340074
MATTHEW J SMITH
1964
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340056
LISA R SEELEY
1969
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340075
KIMBERLY BERRY
1970
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340055
DANIEL M PAVEL
1977
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340100
DONALD L HARLING
1980
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340054
ROY J COWEN
1983
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340053
JAMES C KALKA
1989
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340052
WENDY S SEVERSON
1997
PRICE AVE E
1
$990.00
$6,000.00
$6,990.00
142922340010
MARLENE A LALLIER
1908
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340011
YER THAO
1916
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340012
BEE YANG
1922
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340013
JOHN J PANIAN
1930
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340014
ROBERT A CASURA
1936
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340015
KEVIN D FRID
1942
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340016
MICHAEL J ALVAREZ JR
1950
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340017
TERRY OLEARY
1956
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340018
MICHAEL W GLEWWE
1964
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340019
JOHN H LARSON
1970
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340020
BERNADINE R BERGLUND TRUSTEE
1978
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340021
SCOTT WILHELM
1984
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340022
ALAN L PETERSON
1990
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340023
MARVIN C KOPPEN
1998
RIPLEY AVE E
1
$2,230.00
$2,230.00
142922340093
DONNA M DRAKE
1685
RUTH ST N
1
$6,000.00
$6,000.00
142922340106
AMANDO JIMENEZ MARCOS
1686
RUTH ST N
1
$6,000.00
$6,000.00
142922340092
CHOUA HER THAO
1693
RUTH ST N
1
$6,000.00
$6,000.00
142922340105
DENNIS G KRUSE
1694
RUTH ST N
1
$6,000.00
$6,000.00
142922340091
BRYAN A DAVIS
1699
RUTH ST N
1
$6,000.00
$6,000.00
142922340104
ELEANOR F VAN LANINGHAM LE
1700
RUTH ST N
1
$6,000.00
$6,000.00
142922340090
GARY LEE BEARDSLEY
1707
RUTH ST N
1
$6,000.00
$6,000.00
142922340103
JOHN J DATKO
1708
RUTH ST N
1
$6,000.00
$6,000.00
142922340089
MARK D DARGIS
1713
RUTH ST N
1
$6,000.00
$6,000.00
142922340102
CHAD REMACKEL
1714
RUTH ST N
1
$6,000.00
$6,000.00
142922340088
GENE L LESLIE
1721
RUTH ST N
1
$6,000.00
$6,000.00
142922340101
DAVID E MOECKEL
1722
RUTH ST N
1
$6,000.00
$6,000.00
142922340087
ILYNE TTE M DZWONKOWSKI
1727
RUTH ST N
1
$6,000.00
$6,000.00
142922340009
ICHRISTOPHER D CLARK
1736
RUTH ST N
1
$990.00
$6,000.00
$6,990.00
142922340008
JEFFREY A EWALD
1744
RUTH ST N
1
$990.00
$6,000.00
$6,990.00
Packet Page Number 58 of 229
STANICH HIGHLANDS AND HOLLOWAY AVE. IMPROVEMENTS Agenda Item K1
CITY OF MAPLEWOOD PROJECT 09 -13 Atttachment 2
PRELIMINARY ASSESSMENT ROLL
PARCEL ID
OWNER
STREET
NUMBER
STREET
ASSESSABLE
RESIDENTIAL
UNITS
STORM
ASSESSMENT
STREET
ASSESSMENT
TOTAL
ASSESSMENT
142922340007
SIMON Q BENNETT
1752
RUTH ST N
1
$990.00
$6,000.00
$6,990.00
142922340006
SHELLI AILEEN SOWLES
1758
RUTH ST N
1
$990.00
$6,000.00
$6,990.00
142922340005
KEVIN E ELLIS
1766
RUTH ST N
1
$990.00
$6,000.00
$6,990.00
142922340004
KEITH S ANDERSON
1772
RUTH ST N
1
$2,230.00
$2,230.00
142922340003
JACOB YANG
1780
RUTH ST N
1
$2,230.00
$2,230.00
142922340002
GARY R HANSON
1786
RUTH ST N
1
$2,230.00
$2,230.00
142922340001
GREGORY L HUPPERT
1792
RUTH ST N
1
$2,230.00
$2,230.00
142922340080
JAMES R FENWICK
1685
STANICH PL N
1
$6,000.00
$6,000.00
142922340094
EUGENE R SWANSON
1686
STANICH PL N
1
$6,000.00
$6,000.00
142922340079
BRADLEY L ROSLEE
1693
STANICH PL N
1
$6,000.00
$6,000.00
142922340095
BRUCE S HAUG
1694
STANICH PL N
1
$6,000.00
$6,000.00
142922340078
NATHAN D BLOCK
1699
STANICH PL N
1
$6,000.00
$6,000.00
142922340096
MARGARET I TAU ER TRUSTEE
1700
STANICH PL N
1
$6,000.00
$6,000.00
142922340077
JOSEPH E ROSENTHAL
1707
STANICH PL N
1
$6,000.00
$6,000.00
142922340097
JUNICHIRO H YANG
1708
STANICH PL N
1
$6,000.00
$6,000.00
142922340076
LILA J STAKE
1713
STANICH PL N
1
$6,000.00
$6,000.00
142922340098
RICHARD A GUSTAFSON
1714
STANICH PL N
1
$6,000.00
$6,000.00
142922340099
ROBERT J HANDRAHAN TRUSTEE
1722
STANICH PL N
1
$6,000.00
$6,000.00
RESIDENTIAL
UNITS
STORM
ASSESSMENT
STREET
ASSESSMENT
TOTAL
ASSESSMENT
TOTALS =
146
$74,250.00
$644,383.30
$718,633.30
MAPLEWOOD 2009 ASSESSMENT RATES:
RESIDENTIAL STORM SEWER = $990.00 /UNIT
$990.00
RESIDENTIAL MILL AND OVERLAY = $2,230 /UNIT
$2,230.00
RESIDENTIAL PARTIAL STREET RECONSTRUCTION
$4,500.00
RESIDENTIAL FULL STREET RECONSTRUCTION = $
$6,000.00
MULTI- FAMILY STORM SEWER = $19.80 /FRONT FOC
$19.80
MULTI- FAMILY MILL AND OVERLAY = $44.60 /FRONT
$44.60
MULTI- FAMILY PARTIAL STREET RECONSTRUCTIO1
$90.00
Packet Page Number 59 of 229
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City of Maplewood, Minnesota
Department of Public Works
Engineering Division
........... ....... ....
.... ...........
... ..........
PROJECT LOCATION MAP
NORTH STREET IMPROVEMENTS
CITY OF MAPLEWOOD
CITY OF NORTH ST. PAUL
Packet Page Number 60 o gXHIBIT 1
Agenda Item K2
TO: James W. Antonen, City Manager
FROM: Chuck Ahl, Assistant City Manager /Public Works Director
Sarah Burlingame, Senior Administrative Assistant
DATE: October 7, 2009
SUBJECT: Charitable Gambling Fund Requests - 2010
5�Z*��1
Each year the Maplewood City Council solicits requests for charitable gambling funds.
Every year the requests for funds have exceeded the available funds. That is the case
this year. The city received 16 applications with $104,500 in requests. The amount of
funds available is $25,000. This amount is considerably less than previous years. Staff
would like to note that funding in this program is decreasing significantly and that it is not
anticipated to see a return to previous levels anytime soon.
• i
Several years ago the City Council developed a policy on the award criteria. In addition,
a policy was established that allows the city an opportunity to review requests on an
annual basis to determine their merit and overall community benefit while still allowing
time to include requests in the upcoming budget process. A copy of the policy is
attached.
The following is a listing of the organizations and groups who have submitted donation
requests. Staff has also attached a copy of the complete applications so that you will
have a better understanding of the individual requests. In addition, at the back of the
staff report and applications is a spreadsheet whereby each Council member can note
their recommendations for funding ahead of the meeting. Also attached are the score
sheets from the previous 3 years for your reference.
1. American Red Cross — TC Chapter
2. Ashland Productions
3. City of Maplewood Scholarship Fund
4. Dispute Resolution Center
5. Friends of Maplewood Nature
6. Heritage Theatre Company
7. Maplewood Area Historical Society
8. Maplewood Community Center
9. Maplewood Firefighters Flower Fund
10. Maplewood Police Explorers
11. Maplewood Police Reserves
12. Poj Koob Yawm Ntxwy (PKYN)
13. Ramsey County Fair
14. St. Paul Composite Squadron Civilian Air Patrol
15. St. Paul Educational Foundation, Inc.
16. Walker at Hazel Ridge
Funds available equal $25,000. Total requests equal $104,500.
$2,500
$12,000
$2,000
$3,000
$7,200
$9,400
$16,250
$10,000
$1,000
$8,000
$5,000
$10,000
$4,650
$2,000
$5,000
$6,500
Packet Page Number 61 of 229
RECOMMENDATION
The City Council should review the requests and fill out the provided score sheet. Staff
will collect the score sheets and total the final suggested award amounts. The
suggested award amounts will be brought before the Council at the next meeting for
approval.
Attachments:
1. City Charitable gambling policy
2. Previous 3 years final score sheets
3. Summary of 2010 Charitable Gambling Requests
4. Charitable gambling applications
5. 2010 Charitable Gambling Requests - score sheet
Packet Page Number 62 of 229
CITY OF MAPLEWOOD
CITY COUNCIL POLICIES ON AWARDS OF
CHARITABLE GAMBLING TAX FUNDS
All licensed charitable gambling organizations within the City are required to
contribute 10 percent (10 %) of net profits derived from lawful gambling
activity in the City to the Charitable Gambling Tax Fund. These funds are
dispersed by the City Council for lawful expenditures.
2. Charitable Gambling Tax Funds shall be distributed for projects, equipment,
or activities that are based in the community and which primarily benefit of
Maplewood residents.
3. The allocation of Charitable Gambling Tax Funds is an annual award and
receipt of funds does not in any way guarantee or commit the City of
Maplewood to funding in any subsequent year. Each years funding requires a
new, separate application.
4. Projects which involve the purchase of equipment, supplies, or specific items
will be looked upon more favorably than requests for salaries or general
operating costs.
All funds are required to be expended for the requested project within one
year of the date of receipt of the award letter. Grantees shall submit such
receipts or other proof of expenditure for the proposed purpose with their
request for payment of the grant award.
6. No employee or department of the City of Maplewood shall solicit a donation
from a licensed charitable organization without City Manager approval. If
there is a financial need for a specific program that was not funded in the City
budget, staff may submit a request to the City Manager for the use of
Charitable Gambling Tax Funds.
7. In general, requests from organized athletic groups will not be funded.
Funding for these programs should be from participating families or
community auxiliary groups. There are so many athletic organizations within
the community that the City of Maplewood is not capable of funding their
financial requests nor fairly determining appropriate recipients.
8. The City of Maplewood grants funds from Lawful Gambling Tax Fund to
support activities and services benefiting Maplewood residents.. The first
priority in the granting of funds will be given to the City of Maplewood
domiciled organizations. The second priority or consideration will be given to
funding requests from other organizations which are used primarily for the
benefit of Maplewood residents.
9. All applications must be complete and submitted by the application deadline
established by the City Manager.
Updated 06.26.07
Packet Page Number 63 of 229
2009 Charitable Gambling Funds Score Sheet
Name of Organization
Amount Requested
DL
KJ
EH
JN
WR
Proposed
Award
Friends of Maplewood Nature
$90,740
$5,400
$9,000
$0
$9,240
$7,378
$6,204
Maplewood Community Center
$10,000
$7,000
$6,000
$10,000
$5,000
$6,919
$6,984
Heritage Theatre Company
$8,000
$3,000
$3,000
$0
$5,000
$2,000
$2,600
Ramsey County Fair
$4,900
$5,500
$0
$4,900
$2,450
$4,900
$3,550
Maplewood Police Explorers
$8,000
$3,700
$4,000
$8,000
$5,200
$5,619
$5,304
Maplewood Police Reserves
$5,000
$6,000
$5,000
$5,000
$3,250
$3,819
$4,614
Maplewood Area Historical
Societ
$15,814
$5,000
$9,000
$14,600
$12,860
$9,805
$10,2$3
Walker at Hazel Ridge
$8,000
$6,000
$4,000
$0
$1,000
$2,000
$2,600
American Red Cross -TC
Chapter
$2,500
$2,500
$1,500
$2,500
$1,000
$2,500
$2,000
Dispute Resolution Center
$3,000
$1,500
$1,500
$1,500
$1,500
$1,500
$1,500
Fund Reserves
$0
$900
$3,500
$0
$0
$60
$392
TOTAL AMOUNT OF
REQUESTS
$75,954
$46,500
$46,500
$46,500
$46,500
$46,500
$46,000
An estimated $46,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
Packet Paqe Number 64 of 229
Proposed Charitable Gambling Tax Fund 2008 Awards"
Estimated Reserves $940
*'Based upon an estimated $35,000 in available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
*Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from
three members or more members of the City Council.
Packet Paqe Number 65 of 229
Requested
Proposed
Name of Organization
Amount
DL
KJ
EH
RC
WR
Award
Friends of the Nature Center
$6,400
$5,000
$5,200
$0
$3,000
$5,000
$3,640
Tubman Family Alliance
$1,000
$1,000
$700
$0
$0
$0
0.00*
American Red Cross
$4,000
$3,000
$2,000
$4,000
$0
$0
$1,800
Maplewood Historical Society
$24,174
$6,500
$9,400
$17,000
$8,000
$13,398
$10,860
Heritage Theater Company
$9,590
$5,000
$3,600
$0
$5,000
$4,752
$3,670
Maplewood Police Reserves
$5,000
$5,000
$5,000
$5,000
$5,000
$3,000
$4,600
Maplewood Police Explorers
$8,000
$3,700
$4,000
$8,000
$8,000
$4,000
$5,540
Ramsey County Fair
$4,850
$4,800
$1,100
$0
$5,000
$4,850
$3,150
Maplewood Firefighters Flower
$1,000
$1,000
$1,000
$1,000
$1,000
$0
$800
Fund Reserves
$0
$0
$3,000
$0
$0
$0
0.00*
TOTAL
$64,014
$35,000
$32,000
$35,000
$35,000
$35,000
$34,060
Estimated Reserves $940
*'Based upon an estimated $35,000 in available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
*Removed from consideration due to past practice of zeroing out any applicant that gets a zero allocation from
three members or more members of the City Council.
Packet Paqe Number 65 of 229
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Packet Page Number 66 of 229
2010 Charitable Gambling Requests
Name of Organization /Contact Info
Reason for Request
Amount Requested
Amount of
Reward
American Red Cross — TC Area
The following Twin Cities Red Cross programs and
Chapter
services reach out in Maplewood: Emergency
Hilary Smith
Services Disaster Services, Service to Armed Forces,
$2,500
1201 West River Parkway
Multicultural Community Outreach, Safety Mobile,
Minneapolis, MN 55454
and Emergency Social Services and Crisis
Counseling.
Microphones - $2,000
Ashland Productions
Participant fee scholarships - $2,000
Robert Sutherland
Royalties for Beauty and the Beast - $5,000
2100 White Bear Ave
ACT Staff - $1,000
$12,000
Maplewood MN 55109
Building Materials for ACT Stet - $500
651.274.8020
Costume Materials for ACT Show - $500
Backdrop - $1,000
City of Maplewood
Scholarship Fund
These scholarships provided only to Maplewood
Pauline Staples
residents, youth under the age of 18. The scholarship
$2,000
1830 County Road B E
assists in program payments (213 reduction) with the
Maplewood MN 55109
participant paying only 1t3 of the program fee.
651.249.2124
Dispute Resolution Center
Jeanne Zimmer
Provide free and low -cost services to Maplewood
91 East Arch Street
communities to help resolve conflicts through
$3,000
St. Paul, MN 55130
mediation.
651- 292 -6067
Packet Paqe Number 67 of 229
Friends of Maplewood Nature
Interpretive signs and educational brochures for
Barbara Kroll
144 129 Street
several storm water structures that demonstrate
$7,200
New Richmond WI 54017
environmentally friendly methods of managing
715 - 246 -9909
rainwater runoff.
New Sound Board & Speakers: $1,400
Heritage Theatre Company
Royalties for 1940's Radio Hour: $1,000
Linda Christensen
Portable Light Board: $2,000
$9,400
2716 Gem Street
Royalties for Mousetrap: $1,000
Maplewood, MN 55109
Keyboard: $2,000
651 -770 -3323
Royalties for Alice in Wonderland: $2,000
Repair /Replace balcony porch — Farmhouse: $2,500
Maplewood Area Historical Society
Replace gutters on balcony porch: $500
Robert Overby
Sprinkler System for lawn and garden, using onsite
$16,250
2051 Nokomis Avenue
well: $3200
St. Paul, MN 55119
Place wall -to -wall carpeting and sand /finish wood
651- 735 -1005
floors —farmhouse: $10,000
Maplewood Community Center
Funds would be used to cover the cost of banquet
Christine Penn
2100 White Bear Ave.
room rental requests from groups who qualify with
$10,000
Maplewood, MN 55109
501 -C3 organizations, activities and facilities
651 -249 -2103
benefitting youth and 501 -C4 organizations
Monies received would be used to benefit the
Maplewood Firefighters Flower Fund
firefighters and their families in their time of need. A
Dick Peterson, Retired Chief
small gift is offered (Life events recognized: death —
1375 Price Avenue
flowers provided, birth of child — target gift card or
$1,000
Maplewood MN 55109
sickness /injury — flowers provided) This fund is used
651.777.9182
to show a small token of our appreciation for the
many hours that Firefighters contribute to the City.
Packet Paqe Number 68 of 229
Packet Paqe Number 69 of 229
Funds will be used to subsidize dollars budgeted to
Maplewood Police Explorers
send the Maplewood Explorers to the annual state
Chief David Thomalla
conference, a competition in Duluth and the national
1830 County Road B E
conference in 2010. They will also be used to help
$8,000
Maplewood, MN 55109
purchase uniforms and equipment needed. Some of
651 - 249 -2602
the competitions attended give opportunities for
college scholarships for participants.
Maplewood Police Reserves
Funds received would be used to cover costs for
Deputy Chief Dave Kvam
uniforms, equipment, cold weather clothing, Bike
1830 County Road B E
Patrol Unit Uniforms and Helmets, and other
$6,000
Maplewood, MN 55109
necessary items to present a neat, professional
651 - 249 -2620
appearance while conducting duties on Behalf of the
City of Maplewood.
Poj Koob Yawm Ntxwv (PKYN)
Funds would go towards purchasing instruments for a
Tsong Sawh Lo
Hmong Traditional Music Concert, mobile sound
1394 North Jackson Street
system and other costs associated with arts and
$10,000
St. Paul MN 55117
crafts projects to create replicas of traditional Hmong
instruments.
Ramsey County Fair
Joe Fox 1821 Myrtle St.
t.
Funds for the purpose of having fireworks at the 97
$4,650
Maplewood, 55109
Annual Ramsey County Fair, July 14 -18 2010
Saint Paul Composite Squadron
Civilian Air Patrol
Funds would go to purchasing equipment for
Keith Sebesta
supplying an urban and 24 hour Search and Rescue
$2,000
1003 East County Road C
Pack for 50 cadets.
Maplewood MN 55109
Packet Paqe Number 69 of 229
St. Paul Educational Foundation, Inc.
Kenneth Perry, President
Purchase ski jumping skis, boots and helmets that
1265 South Sterling St.
are provided for youth to learn the sport of ski
$5,000
Maplewood MN 55109
jumping at our South Maplewood Facility.
651.429.9379
Walker at Hazel Ridge
Maryann Schaefer
Funds would go to purchasing of additional seating
2730 Hazelwood Street
area for our residents, family members, and guests in
$6,500
Maplewood MN 55109
front of our facility. This would provide a sheltered
651.779.9779
gathering space.
TOTAL AMOUNT OF REQUESTS
$104,500.00
An estimated $25,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
Packet Paqe Number 70 of 229
+ American
Red Cross
Twin Cities Area Chapter
James W. Antonen
City Manager
Maplewood City Hall
1830 E County Rd B
Maplewood, MN 55109
1201 West River Parkway
Minneapolis, Minnesota 55454
Tel: 612-871-7676
Fax: 612-872-3200
redcrosstc.org
September 17, 2009
Dear James,
On behalf of the American Red Cross Twin Cities Area Chapter, thank you for your generous
support over the years. Your donation last March in the amount of $2,000 was greatly
appreciated! I am writing to respectfully request your i ..continued investment with a $2,500 grant
to support your local Twin Cities Area Chapter's critical lifesaving programs and services. Your
support will help ensure that we can maintain exceptionally high quality assistance to citizens of
our community who rely upon us in a crisis.
The mission of the Twin Cities Area Chapter is to provide relief to victims of disasters and help
people prevent, prepare for, and respond to emergencies. Serving the 2.87 million residents of
Anoka, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, and western Washington counties,
the Twin Cities Red Cross is the largest Red Cross unit in the State of Minnesota and serves as
a Regional Chapter designed to help facilitate the sharing of responsibilities and resources for
neighboring Chapters. Last fiscal year, we responded to over 270 local disasters, including
several multi-unit apartment fires, assisting over 400 families with emergency food, shelter, and
supplies. Last April, we responded to a single-family fire in Maplewood. When a disaster
strikes the Red Cross is among the first on the scene, bringing comfort and immediate relief to
those affected by the disaster. We also offer classes to help the community prepare for
emergencies.
At the Twin Cities Red Cross we are comforting our neighbors and training them to respond to
emergencies with confidence. Red Cross volunteers work every day of the year to educate the
community on emergency prevention and disaster preparedness. Each year, our programs and
services touch the lives of approximately 200,000 community members in the metro area. Local
events are staffed by Twin Cities Red Cross Emergency Medical Services volunteers. Red
Gross programs not only include disaster relief, but also critical Emergency Social Services and
Crisis Counseling, Services to Armed Forces, and International Services. We do all this and
more at no cost to the recipients of Red Cross assistance. Support from the local community is
essential to fulfilling our mission. Our response is made possible only because of the
commitment of many volunteers and the generosity of thousands of individuals, companies, and
foundations.
Thank you for considering this request. Please do not hesitate to contact me at
hsmith@redcrosstc.org or 612-252-1051 should you have any questions or need more
information.
I!
Number 71 of 229
QSEP 2 7 2009
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds: American Red Cross Twin Cities Area Chapter
Phone Number of Contact Person: 612-252-1051
Address: .1201 West River Parkway, Minneapolis, MN 55454
E-mail Address: hsmith@redcrosstc.oLg
Check Type of Organization Making Request:
❑ City ❑ County ❑ School District #
0 Non-profit EIN # 53-0196605 (Proof of IRS 501c3 status is required)
❑ Other (specify)
Lawful Purpose Request
The above named organization requests Lawful
Charitable Gambling Tax Funds for the following
I Amount Requested $ 2,500 — I
purpose:
Explain expenditure – attach additional sheets if necessary.
The mission of the Twin Cities Area Chapter is to provide relief to victims of disasters and help
people prevent, prepare for, and respond to emergencies. Serving the 2.87 million residents of
Anoka, Chisago, Dakota, Hennepin. Isanti, Ramsey, Scott, and western Washington counties,
the Twin Cities Red Cross is teaching our community how to be healthy and safe and providing
them the skills to prevent, prepare for, and respond to emergencies, we are saving lives. Your
support at this time will help fund our critical lifesaving programs and services and will ensure
that we meet our goals of the Twin Cities Area Chapter are to increase our capacity to respond
to disasters, to train our neighbors in basic CPR and First Aid, and increase our visibility in the
community.
Justification – Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council.
The following Twin Cities Red Cross programs and services reach out in Maplewood:
Emergency Services Disaster Services, Service to Armed Forces, Multicultural Community
Outreach, Safety Mobile, and Emergency Social Services and Crisis Counseling.
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
fund' will re?T a new separate application.
— rg, . — 9-
Development Man
[0, 0 711UP4110H
nature Title Date
Print Name: Hilary Smith
Packet Page Number 72 of 229
American 1201 West River Parkway
Red Cross Minneapolis, Minnesota 55454
Tel: 612-871-7676
+ Twin Cities Area Chapter Fax: 612-872-3200
rederosstc.org
PROGRAMS AND SEF 1 V" I C E S
The American Red Cross is a humanitarian organization led by volunteers whose mission is to provide relief
to victims of disasters and help people prevent, prepare for, and respond to emergencies. Serving the 2.85
million residents of Anoka, Chisago, Dakota, Hennepin, Isanti, Ramsey, Scott, and western Washington
counties, the Twin Cities Red Cross represents the 8th largest chapter in the country. Each year, our
programs and services touch the lives of more than 200,000 people in the metro area.
EMERGENCY RESPONSE
Emergency Services 274 local disasters, assisting 441 families
The Twin Cities Area Red Cross has provided relief to local victims of fires,
floods, tornadoes, and other disasters since 1915. We work with people and
families affected by an unexpected crisis, assisting with emergency housing,
food, clothing, emergency medical supplies, essential household furnishing and
supplies, professional mental health counseling, and other recovery support at a
time when they are vulnerable.
Emergency Medical Services (EMS) 5,183 patients
Volunteer EMS teams are on call to respond to medical emergencies that occur
at public events throughout the Twin Cities area.
Emergency Social Services & Crisis Counseling 5,604 cases
The Red Cross provides after-hours crisis counseling (5:00 PM — 8:00 AM) to assist vulnerable adults and children in the
metro area. Our trained counselors help people with issues such as domestic violence, suicide, and chemical abuse.
Service to Armed Forces (SAF) 5,957 briefed military members
and their families and 984 casework services provided
When U.S. Armed Forces family members are facing emergencies or other
important events, the Red Cross is the designated link for communications
between them and their loved ones serving all over the world. Both active
duty and community-based military can count on the Red Cross to provide
emergency communications and link them with their families back home,
access to financial assistance, counseling, and assistance to veterans.
International Services 70 cases and 9,702 people trained in
International Humanitarian Law and International Red
Cross/Red Crescent Services
As a major part of the International Red Cross and Red Crescent Movement, the chapter supports humanitarian relief
around the world. This work includes tracing relatives separated during disasters or war, receiving and sending
messages, educating the public about international humanitarian law, and helping to strengthen Red Cross and Red
Crescent Societies by sharing expertise and resources.
V!
Number 73 of 229
MGM 1 2 0
Community Outreach Programs 47,032 individuals reached
Our home safety, disaster preparedness, and disease prevention presentations are available
for youth and adults, many of whom are low-income citizens. Our Multicultural Outreach
program provides culturally specific presentations and training to the African American, African
Immigrant, Native American, Hmong, and Latina, communities (20,204 individuals reached).
Safety Mobile 13,890 students reached
The Safety Mobile is a mobile classroom, visiting schools and community events to give pre-K
to 5 th grade students, teachers, and parents an overview of Red Cross safety curriculum. Our
mascot, named B. Safe Bear, travels with the Safety Mobile to the delight of the young
children in the audience.
Babysitter's Training 2,449 youth trained
This program teaches young people, ages 11 to 15, to safely and responsibly care for
themselves and other children in the absence of an adult. Participants learn important skills in four core areas: leadership
and professionalism, safety and safe play, basic care for infants and children, and First Aid.
HEALTH & SAFETY SERVICES
CPR / First Aid / Automated External Defibrillation (AED) 47,768 trained
P eop l e are cer t i fi e d ; fIrlim M A:A .4 A I- M
" $ 101. , o" operation, areas in wh Red
Cross programs have set the international standard. Sessions range from short
demonstrations to instructor training and complex emergency responder
training. I
Water Safety 38,568 individuals trained
The American Red Cross has been the leader in swimming and lifeguarding
since 1914. More than 90% of those trained to swim and be safe around water
are children and adolescents ages 6 months to 14 years.
Nurse Assistant Training 1,139 enrolled students trained
This m rom trains onri f-vrfifiwg cf"rjprsfc� beginnin m edical
e Ili �:j �1 n �nr�nr in +k� �
field, They learn to provide quality care for residents in nursing homes, patients in hospitals, or clients at home as
Registered Nurse Assistants. Many of these students are members of minority groups or immigrant communities and this
training offers them employment opportunities that would not otherwise be available to them.
American Red Cross Blood Services play a role in supporting the community's
medical infrastructure. The North Central Blood Services Region covers
Minnesota, western Wisconsin and eastern South Dakota.
Number of hospitals served: 110
Number of volunteer blood donors: over 141,000
Annual red cell donations: nearly 250,000
Annual platelet donations: over 35,000
Number of volunteer blood drive coordinators: over 4,300
Number of blood drives: over 5,100
+ American
Red Cross
Twin Cities Area Chapter
Numbers are based on response and services during the fiscal year 2009 (July 1, 2008 — June 30, 2009)
Packet Page Numbei of 229
Updated Q6.2S.Q7
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting
Phone Number of Contact Person: t S k—
Re&
I %.� 01
Address: 2\ QQ U 'Oca r/AN SS1
E-mail Address: Gt 0 ('e
Check Type of Organization Making Request:
O'City ❑ County ❑ School District #
tz,Non- profit (proof of IRS 501 c3 status is required)
❑ Other {specify}
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $--A
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure — attach additional sheets if necessary.
M1 Lee DV)w&n
t t`a u jt'01 I Fee Sc, It o ), a t �95 2 000
,,• A --+
C , ��
AcT '�q S C-)6
Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council. -6,t)
'I j
V i Ap, (�
i"N
< Ar _ 0
"w", _(et' S - + � C
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded M*the next fiscal year and the applicant understands requests for future
fun d'in_g�iill redWA/hev e application.
Signature
Print Name:
Title
6
9/
Date
Packet Page Number 75 of 229
o21o5/oa TUE 11:90 PAX 651 429 8869 THE UPS STORE Q002
A%A9L Of Minnesot.,
; �
siuvr- Min nesota
SECRETARY OF STATE
CERTIFIC&TE OF INCORPORATION
i, mary Kiffmeyer. Secretary of State of. 19irmeep
do certify thati Articles of Incorporation dUlY d' �-
and acknowledged under oath, have been f da
in the Off ice: o f th Secretary of state f or the
incorporation of the following u e
corporation, - ' n r ,, , in
accordance with the provisaons of the chaPt9 ..M': - e
�nh'sota
Statutes listed below.
This corporation, is now legally organized *tinder the
laws of Minnesota.
C :ate
Narne; Ashland Productions. Inc.
Charter Number: 972103-2
ptpr'Formed Under: 317A
This certificate has been issued on 07/13/2004.
W .
e3
Packet Page Number 76 of 229
INTERNAL REVENt,"F, [!
P. 0. BOX 250��
CINCINNATI., OF 145.201
Date: .4 R . 4R 16 2�yr
ASHLAND PRCA')UC C A , S INC
C/o JUDY LOGAN
9020 107TH ST
STILLWATER, MN 7 ' 0 82-0000
Dear Applicant:
DEPARTMENT OF THE TREASURY
1-uplover Identification Number:
32•0122026
T bN
1 -7053243018014
Contact Person:
DAVID AGUILERA
Contact Telephone Number:
(877) 829-5500
cou-
- n- -ng -or
June 30
public Charity Status:
509(a)(2)(
Form 990 Required:
Yes
Effective Date of Exemption:
July 13, 2004
C Deductibility:
Yes
AJvance Ruling Ending Date:
June 30, 2009
V
ID# 75867
We are pleased to Lnform you that upon -view of your,.4pPjj.ci:t for- tax,
exempt stat T we dot ermined that you are exempt from Feceral income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this lettez could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) of the Code are further classified
as either public charities or private foundations. During,your advance ruling
period, you will be treated as a public charity. Your advance ruling period
begins with the effective date of your exemption and ends with advance ruling
ending date shown in the heading of the letter.
Shortly before the end of your advance ruling period, we will send you Form
8734, Support Schedule for Advance Ruling Period. You will have 90 days after
the end of your advance ruling period to return the completed form. We will
then notify you, la writ-al-rag, about ycrur chai:ity sr tus',
Please see enclosed Information for Exempt Organizations Under Section
501(c)(3) for some helpful information about your responsibilities as an exempt
organization.
Letter 1045 (DO/CG)
Packet Page Number 77 of 229
Updated 06.25�
City of Maplewood SEP 2 M
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds: Dispute Resolution Center
Phone Number of Contact Person: 651292 6067
Address: 91 East Arch Street, Saint Paul, MN 55130
E-mail Address: drc-administration@drc-mn.org
Check Type of Organization Making Request:
0 City ❑ County o School District #_
X Non (Proof of IRS 501 c3 status is required)
o Other (specify)
Lajvftil Purpose Request
The above named organization requests Lawful
Charitable Gambling Tax Funds for the following
I Amount Requested $_3,000 1
purpose:
Explain expenditure — attach additional sheets if necessary.
The Dispute Resolution Center (DRC} is a not-for-profit community mediation program founded in 1982
to serve the East Metro area of the Twin Cities. The oldest community-based conflict resolution resource
in the State of Minnesota, DRC is the East Metro's only provider of comprehensive free and low-cost
dispute resolution services, including mediation, restorative processes, training, and information/referral.
DRC handles as many as 700 cases annually, assisting approximately 3,500 individuals to resolve
disputes and learn effective communication skills. As a community resource, DRC provides affordable,
accessible opportunities f6r neighbors, families, community groups, government agencies, and businesses
to resolve conflict. DRC is able to provide free and low-cost services through the generous contributions
of municipalities such as Maplewood. A contribution in the amount of $3,000 for fiscal year 20 will
support services throughout the City of Maplewood. [Please see additional information attached.]
Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council.
DRC supports Maplewood residents and City staff in resolving matters that might otherwise escalate into
violence or result in costly litigation. Since 1999, DRC has assisted over 600 residents of Maplewood in
resolving conflicts related to their relationships as neighbors, employers and employees, landlords and
tenants, and families. Mediation strengthens and builds community relationships by providing
opportunities for community members to resolve differences respectfully and learn how to handle future
conflicts. As a resource to city staff, DRC provides an alternative to the many hours spent attending to
disputes involving neighbors, including ordinance violations, trees, parking, pets, noise, nuisance issues,
and inter-cultural conflicts.
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
funding will require a new separate application.
Title
Date
Print Name: Jeanne F. Zimmer
Packet Page Number 78 of 229
INTERNAL REVENGE SERVICE
P. 0- BOX 2508
CINCINNATI, OH 45201
Date: • JUL 21 2003
DISPUTE RESOLUTION CENTER
974 W 7TH ST
ST PAUL, M 55102-3250
Dear Applicant:
I . . t •
Employer identification Number:
41-1441352
DLN;
17053186748083
Contact Person:
PAUL D KERR ID# 31104
Contact Telephone Number:
(877) 829-5500
Public Charity Status:
170 (b) (1) (A) (vi)
Our letter dated 1983, stated you would be exempt from Federal
income tax under section 503.(c) (3)'of the Internal Revenue Code, and you would
be treated as a public charity during an'advance ruling period_
Based on our records and on the information you submitted, we are pleased to
confirm that you are exempt under section 501 (c) (3) of the Code, and you are
classified as a public charity under the Code section listed in the heading of
this letter. I
Publication 557, Tax-Exempt Status for Your Organization, provides detailed
information about your rights and responsibilities as an exempt organization.
You may request a copy by calling the toll-free number for forms,
(800) 829-3676. Information is also available on our Internet Web Site at
www.irs-gov.
If you have general questions about exempt organizations, please call our
toll-free number shown in the heading between 8:00 a.m- - 6:30 p.m. Eastern
time.
Please keep this letter in your permanent records.
Sincerely yours,
Lois G. Lerner
Director, Exempt Organizations
Rulings and Agreements
Letter 1050 (DO/CG)
Packet Page Number 79 of 229
C
Dispute Resolution
Center
91 East Arch Street
St. Paul, MN 55130
651.292 6067
fax: 651292 6065
For over 25 years, the Dispute Resolution Center (DRC) has been the
recognized leader in the East Metro area in providing low- and no-cost
alternative dispute resolution processes — including mediation, facilitation,
restorative processes — in the community and in court-annexed settings.
Mission
The Dispute Resolution Center promotes the constructive resolution of conflict through open
communication and shared decision-making.
Programs
The oldest community-mediation program in Minnesota, DRC is a private, not-for-profit profit
organization that provides volunteer-based mediation, facilitation, training, restorative justice, and
referral services. DRC is the only provider of a full-range of free and low-cost and no-cost conflict-
resolution services in the East Metro area of the Twin Cities. All residents, businesses, and
organizations can access DRC services-- and over 3,000 individuals participated through mediation,
facilitation, training, outreach and referrals in 2008. DRC offers convenient, effective, and affordable
services at low- or no-cost to those who might otherwise not receive them. The client population
reflects the diversity of the community and no one is refused service for inability to pay. DRC is the
largest provider of mediation services to the working poor and economically disadvantaged: 26% of
people served have incomes of less than $20,000.
DRC saves the taxpayers thousands of dollars each year...
• in court-related costs: 90% of cases settled through mediation are adhered to by
participants and 95% would use mediation again in the future
• in youth incarceration and court costs: youths who participate in restorative processes
are 80% less likely to re-offend
• in police and emergency 911 calls: police nuisance calls referred to mediation save
thousands of dollars each year
Issues Addressed
Through mediation, people can voluntarily resolve conflict in a manner that is respectful and
satisfactory to all involved. Issues include: community and family issues such as neighborhood
conflicts about noise, relationships, property lines, nuisance, vandalism and pets; landlord/tenant
issues; small claims matters; business/consume and employment disputes; matters of public policy
concerning land use and development, traffic, parking and construction; and family-related issues
such as post-divorce visitation schedules, truancy, parent-child relationships, and co-parenting.
Staffing and Funding
A 501 (c)3 not-for-profit organization, DRC operates with a nine-member Board of Directors, a staff of
.5 FTEs, and over 150 volunteers who reflect the diversity of the community. In 2008, DRC operated
with a budget of less than $50,000 -- and additional funding cuts are anticipated for 2009. The
following graphs illustrate the correlation between funding and service provision: with increased
funding, DRC is able to serve more people.
Packet Page Number 80 of 229
700
600
500
400
WO
200
100
0
DRC Caseload 1983 - 2008
" 41 tia a ah ay a s a h
V
$200,000,00
$180.000.00
$160,000.00
$140,000.00
$120,000.04
$140,000.00
$80,044.40
$60,000.00
$40,000,00
$20,000,44
$OM
DRC Budget 1983 - 2008
.401 �5 -A 5�> 5�D 5�1
0 4 N 4 b "P 4 0 4 +
Funding Cuts
I . Elimination of the Ramsey County/Second Judicial Court contract as of 2003 due to the reductions in
local government aid.
2. Elimination of state funding due to the budget shortfall: Restorative Justice funding from the
Department of Corrections and Victim-Offender Mediation funding from Crime Victim Services.
3. Funding from the City of Saint Paul's Community Opportunities Partnership eliminated in 2004.
4. Most East Metro municipalities have reduced or eliminated funding,
Organizational Strengths and Values
The Dispute Resolution Center:
• believes people can resolve disputes respectfully, without litigation, to the mutual satisfaction of all
parties.
• advocates for managing disputes peacefully through the use of problem-solving techniques that help
build strong feelings of community among people having great individual differences.
• provides the highest quality services possible and ensures that these services are accessible to all
residents of the communities we serve,
• partners with community members, groups, schools and businesses to develop and maintain an
open organization that reflects diversity and welcomes all people.
• promotes the peaceful resolution of conflict as a preferred method of building healthy communities
and reaching mutual goals.
Those Who've Used DRC Say
"DRC should be available at every court session." Ramsey County Conciliation Court Disputant
"A weight has been lifted. Much better outcome than a restraining order." St. Paul Resident
"This system is much less time consuming and less stressful
Former litigant
Party 1: "I'm glad the service was available for myself/other parties — it's very beneficial"
Party 2: "1 was not sure what to think before coming, but after being here, I think it's great and very glad
I came." Ramsey County Housing Court Participant
"The mediators were calm & professional --and caring as well. Thanks so much for your help!
Very fair and responsive —and very accommodating to my schedule" Restorative Justice Participant
"I even asked the mediator who paid her salary and she said she was a volunteer. I would have thought
she was worth it even if she had been paid. She did a marvelous job and I thank her and DRC."
Co-parent/Family case
For More Information
Contact: Jeanne Zimmer, Executive Director
e-mail: drc-administration@dre-nm.org Phone: (651) 292 6067
Packet Page Number 81 of 229
OR 2 2009
V
Updated 06,25ffl
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds:
Phone Number of Contact
VIP
orm-
E-mail Address: Yal :&ddf-� 11 t-4. tvai
Check Type of Organization Making Request:
❑ city 0 County o School District #_
_IfNon -profit 3 Proof of IRS 50 1 c3 status is required)
o Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $
Charitable Gambling Tax Funds for the following I
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
funding will require, a new separate application.
Title
Date
I - iR10 �l
Packet Page Number 82 of 229
purpose:
Explain expenditure — attach additional sheets if necessary.
Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council. A 0- :G I n AS W i I I ..... .. .................. be
Friends of Maplewood Nature
2010 Gambling Tax Fund Program Application
In 2008, the City of Maplewood and the Ramsey Washington Watershed District funded
construction of several storm water structures that demonstrate environmental friendly methods
of managing rainwater runoff. These structures include rain barrels, rain gardens, a rain canal,
and impervious pavers.
The Friends of Maplewood Nature would like to add interpretive signs and provide educational
brochures to help visitors understand the various concepts of storm water management and the
resulting improved water quality. The waterworks systems are meant to illustrate methods to
conserve and the advantages of conserving water by using the runoff for gardening, filtering run-
off water through native plants, and reducing total water runoff to the storm sewer. The nearby
Discovery Trail includes a trail with footbridges, a climbing rock natural play area, an
amphitheater/outdoor classroom, an oak grove and a butterfly garden. The signs and brochures
would suggest activities to adult visitors and children to encourage interaction with the water
features and the nearby Discovery Trail. Learning can be through self-discovery in addition to
naturalist-led group tours.
The goal is to demonstrate through the waterworks structures, signage and brochures to property
owners how to apply best rainwater management practices to their own properties. The goal for
children is to help children understand the practice of science and the interdependence of living
systems through observation and interaction in the MNC yard.
The City of Maplewood is already a leader in the concept of rain gardens. This is the natural next
step for homeowners in Maplewood. This experience will draw people from across the metro
area and highlight Maplewood a leader in modeling best practices in rain water management.
We hope the knowledge gained through the signs and brochures will change behavior for
visitors.
Packet Page Number 83 of 229
Waterworks Signage
Three signs would interpret the main features of the waterworks structures and explain the
environmental benefits of managing rainwater with one of the systems. Signs would be exterior
rated and made of vandal proof resin.
Costs include assistance with graphic design, fabrication of the sign and installation of each sign.
Design costs are based on estimates from Interpretive Graphics, Inc. and MacGregor Design.
Fabrication costs are based on the rain garden and butterfly signs previously fabricated by Folia
Graphics, Inc.
• Rain barrel and Water Canal Sign (24" x 36") ................. .........................$2,400
• Rain Planter and Pervious Pavement Sign (24" x 36") ........ .........................$1,600
• Rain garden Sign (24" x 36") ................................ ..............................$ 800
Discovery Trail Signage
Adjoining the visitor's center and the water feature is a yard, natural play area and discovery trail
landscaped with capital improvement funds from the City of Maplewood and with grant
assistance from Ramsey-Washington Metro Watershed District. The installation of the climbing
rock was supported by a previous grant from the City's Charitable Gambling Fund, The Friends
of Maplewood Nature and the City of Maplewood.
The Discovery Trail signs would identify the main features along the trail. These signs would be
made out of recycled materials with the assistance of community youth such as Scouts and
students from area schools.
Discovery Trail signs raw materials .................................................................... $400
SUB-TOTAL INTERPRETIVE SIGNS ............................................................. $5,200
Brochures
The first brochure will offer adult readers a more in-depth look at best rainwater management
practices and the second brochure would suggest ways to learn through interaction with the items
in the yard and include information about the value of nature play for children. The brochures
will be available in hard copy on site, as well as posted on the city's web page.
Costs include design and printing of the brochures ................. ..............................$ 2,000
TOTAL REQUEST: ............................................................................... $7,200
2
Packet Page Number 84 of 229
Attachment A
Goals and Features of the Waterworks Signs and Brochure
Goals of the Waterworks Signs to be placed at Maplewood Nature Center
Visitors would understand the function and benefits of the rainwater demonstration features, and
discover how to implement similar features in their own landscapes.
Anticipated Learning Outcomes:
1) Enhance visitors' experience in the nature center yard by identifying and explaining
how the various storm water structures function to improve water quality in a yard.
2) Highlight sustainable landscape design and practices that may also be incorporated
into home and business landscapes.
3) Educate the reader about the benefits of best management practices for storm water
management.
Each sign would feature 3-4 photographs, 4-8 lines of text, and illustrations showing how the
rainwater captured from the roof flows to 4 rain gardens. Rainwater from the visitor center roof
is stored in large rain barrels and used to water three rain gardens. The stone rain canal carries
water from rain barrels to the gardens. The rain planter is planted with native plants. The planter
is watered by rain water dripping from the roof. Pervious pavers allow rain and snow melt to
percolate into the gravel beneath. Some tentative ideas for the rain barrel and water canal signs
include illustrations of water flowing from the roof through the system of a barrel and canal to
the water gardens on a rainy day.
Goals of the MAplewood Nature Center Sustainable Yard Brochures:
The informational brochures would treat the above concepts in greater detail, cite some pertinent
research on water quality and refer the visitors to resources for implementation in their own
yards.
The text in the brochure would reflect the following concepts:
• Visitors may actively observe, test and draw conclusions about moving water.
• Rainwater runoff, considered wastewater by some, is a valuable resource.
• Rain barrels conserve rainwater from the roof for use in watering gardens.
• Rain barrels and rain gardens reduce runoff volume from impervious surfaces such as
roofs, sidewalks and roads.
• Temporary water storage helps reduce the negative impacts of flooding and erosion in
area ponds and streams.
• Rain gardens planted with native plants that are adapted to wet conditions improve water
quality by filtering runoff pollution, removing standing water and recharging
groundwater.
• Water Play - with supervision, children may float leaves, or build temporary dams in the
canal.
- - Friends of Maplewood Nature: Gambling Grant Application
3
Packet Page Number 85 of 229
Attachment B
Goals and Features of the Discovery Trail Signs and Brochure
Discovery Trail Features:
• A trail with footbridges leads families past butterfly and rain gardens to the oak grove, bird
watching areas, and onward to the pond and woodland trails.
• The climbing rock natural play area, currently under development, will feature a
naturalistic climbing structure for young children to exercise large muscles and natural play
equipment to encourage nature play.
• A small amphitheater serves as an outdoor classroom. This semi-circle of great limestone
blocks provides seating for presentations and picnickers, and stepping-stones for children.
• There are stepping stones in a mature oak grove for walkers.
• A butterfly garden with native prairie wildflowers nurtures butterflies in all stages and will
model a type of garden a visitor could plant in his own garden.
Goals of the Signs to be placed on the Discovery Trail and in the Yard:
The goal is to encourage the intimate use of the Nature Center's sustainable yard and discovery
trail by groups who visit. The target would be preschool teachers, elementary teachers or
chaperones of children.
Anticipated Learning Outcomes:
Adult caregivers and the children will be able to use the nature play area to the greatest benefit of
the children and to stimulate creativity in play and learn ways to implement nature play areas in
their neighborhoods.
1) Enhance visitors' experiences and encourage the use of the nature center yard by:
a. identifying natural play areas in the yard
b. identifying rainwater features in the yard
2) Highlight sustainable landscape design and practices that may also be incorporated into
home, preschool, school and daycare landscapes.
3) Demonstrate the benefits of nature play.
4) Provide activities for using rainwater and natural play features with groups of children:
a. including list of reference materials
b. handouts/worksheets for a self-guiding trip to the Nature Center yard and trails
5) Provide background for teachers about research regarding:
a. benefits of play for children in natural areas
b. managing rain water
c. additional resources (websites, books, activities)
4
Packet Page Number 86 of 229
Informational Materials will include the following concepts:
1) The Discovery Trail and natural play area provides a safe outdoor space for preschool,
daycare groups, and families with young children to:
a. Use their senses to learn about insects, trees and other plants in all life cycle
stages.
b. Exercise large muscles in active play on an environmentally appropriate play
structure.
c. Learn by exploration, observation, and experimentation to draw conclusions about
the natural environment
2) Suggestions of how the Minnesota Department of Education's Science Standards may be
achieved on the Discovery Trail.
3) Demonstrates how schools, daycare centers and families may create similar outdoor play
spaces in school and home yards using logs, stones,*native plantings, edible fruits, etc, to
engage young children in nature exploration.
-- - Friends of Maplewood Nature: Gambling Grant Application
Packet Page Number 87 of 229
https:llonliiie,sos.state.mn.uslabrfcorp--annual—filing.asp?spage=af-i&page=vicw&filingnumber-- 1881565-2&businesstype=NP&year--2009
2009 NONPROFIT CORPORATION ANNUAL RENEWAL
Minnesota Statutes Chapter 317A
Must be filed by December 31
Annual Renewal Filing Date: 03/22/2009
Friends of Maplewood Nature Center & Preserves
Charles E Bethel 11
336 N Robert Str #1600
St Paul, MN 55
I CURRENT INFORMATION ON FILE: I
I File#: 1881565-2 State of Incorporation: MINNESOTA I
Entity Name:
Friends of Maplewood Nature Center & Preserves
Registered Agent/ Registered Office Address:
Charles E Bethel 11
336 N Robert Str #1600
St Paul, MN 55101-
jPrevious lCurrent
Name of President:
Name and Business Address of President:
Barbara Kroll
Barbara Kroll
1441129th Street
Al
New Richmond WI 54017
Contact Information:
Barbara Kroll
715-246-9909
b22kroll@frontiernet.net
I Of 1 3/22109 2:51 PM
Packet Page Number 88 of 229
SEP 2 2 2009
Updated 06,25.07
Informa
Name of
Phone N
Address:
E-mail A
Check T
❑ City o County o School District #
)IQ it Proof of IRS 5016 status is required)
o Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure — attach additional sheets if necessary.
I
I — -
Justifilcalt utline_ how the proposed project or use ' oft y h�e�Charita�ble &bling Tax Fund
meets guidelines established by City Council' . - t_�&. , Zz_�
AU I
-1
M'I'/
44y cUmpleting anWsigning this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
f0ding will/e)pire a new separate application.
Signature
Packet Page Number 89 of 229
City of Maplewood
Application for Charitable Gambling Tax funds
Print Name:
S 10 2009
Updated 06,25,07
City of Maplewood
Application for Charitable Gambling Tax Funds
Information-. ell L
Name of Organization requesting funds: ---A ko_tvaod A_-real4a,&6nd SQ6te-tiq
Phone Number of Contact Person: 6 cl 1
' 6 t
Address: 2-051 Ak Je-OM-( +Vftae-1 15f, Pt &N
E-mail Address: - OV&r.
Check Type of Organization Making Request:
0 City o County o School District #
)<Non-profit (Proof of IRS 501 c3 status is required)
o Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure - attach additional sheets if necessary.
q
Justification - Outline how the proposed project or use of the Charitable Gambling Tax Fund
ineets guidelines established by City Council.
Signature 9-
Print Name A01 /04 %y�
4?_ //-
Date
Packet Page Number 94 of 229
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
Rinds to be awarded in the next fiscal year and the applicant understands requests for future
funding will require a neN ,v separate application.
I
-Green. Street Iria
2272 North Third Street'
North Saint Paul MN, 55109
E-mail G_rnStr376ga_ol-coA
651-325= &
BRUENTRUP HERITAGE FARM
2170 E Co. Road D
M MN, 55109
Sprinkle S ystem P 7/30/09
Estimated Quantities
46 Hunter PGP Rotors
6
Hunter Spray Heads
9
Hunter Valves EGV- I OONB
1800
D
High - density polyethylene pipe i inch
1114 inch main line
300'
High - density Oyahy l ene p
UL approved direct burial control wire
5 00 ,
9
Cylinder v alve boxes
I
Hunter control clock
I
Rain wire less rain sensor
I Drip line will be installed for the area around the home f th flower*
Bid Price, $3250-
I nc l u d es labor an d ma t e rial for the project
Th b flow for the spriOlder sys is not included in the price quote.
Acceptance of Proposal I am authorized to do work
I - d and conditions are
on herby accq*4 YOU G h Vet
The above price, specific m swc ifia t Paymen - will be 3(ri. down and thbalance in ful , any costs for bo un d or permits- ocation O f p
I bid does not reflect own". Private ;ties are he respons ibility of the
ibility Of JIMC
boundaries are the, r esponsi
owner.
INTERNAL REVENUE SERVICE.'`
:DEPARTMENT THE TREASURY
P 0. -_BOX :,2
CINCINNATI,'-�.OH 45201
E mployer Identification Number:
Date: MAY 092002. 41-1893832
17053062773002
MAPLEWOOD AREA HISTORICAL SOCIETY Contact.Person:
2170 E COUNTY RD D ,LARRY WBOTHE ID# 31462
MAPLEWOOD, 55109-1003 , ,:Contact'Telephone Number:
(877) 829-5500
,,Our Letter:Dated.
I February 1999
Addendum Applies.,
no
Dear Applicant;
This,modifies our letter the , above date 'in which.we':stated that you
would be treated as an organization . that" is a private' foundation . the
expiration of your advance ruling period.
:-Your exempt status"',under section 501(a) of the Internal Revenue Code.as an
organizati 'n`'describe
0 ct in sec ion t 501 (c) (3) is still in effect. Based on the
-:
information you,submattec3, we have determined that you are not a private,
found - n - 101 hin the. meaning of section 509(a) of the Code because you are an
organization ,'ot' the '.'type , ,de's'c . ribed . in section 5 (a) (1) and 1 (b) (1) (A) . (vi)
'.Grantors and 'contri ma y rel-�i determination unless the
Internal Revenue 'S , e , ry . ice , publishes not , ic6,to the contrary. However, if you
lose-your section 509,a I ' us, a'grntor c m ay not rely on
this determination if�� he--, I o"i� she was in part responsible for, or was aware of,
the act or failure to cr act,' or *the substantial or material change on the part of
the'oiganization tha . t. resulted in your Joss of such status, or if he or she
acquired knowledge that the Internal Revenue Service had given notice that you
would no longer be classified as a section 509(a)(1) organization.
You are required to make your annual information return, Form 990 or
Form 990-E2, available for public inspect ' ion for three years after the later
of the due date of the return,or the date the return is filed. You are a ' lso
required to make available for public inspection your exemption application,
any supporting documents, and your exemption letter. Copies of these
documents are also required to be provided to any individual upon written or in
person request without charge other than reasonable fees for copying and
postage. You may f ulfill this, requirement by placing these documents on the
Internet. Penalties may be imposed for failure to comply with these'
requirements. Additional information is available in Publication 557,
Tax-Exempt Status for� Your organization, or you may call our toll free
number shown above.
If we have indicated in the heading of this letter that an addendum
applies, the addendum enclosed is an integral part of this letter. ,
Letter 1050 (DO/CG)
Packet Page Number 92 of 229,
Letter 1050 (DO/CG)
y J,
Packet Page Number 93 of 229
Updated 06.25-07
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds: M 1N QDJ= kLn'd
d 'i
Phone Number of Contact Person: b51 .(Qkl �abr_W
Address: 210D WY11:M 1 15efOX A\hellV&' MCA421E21 rnNj ss')09
E -mail Address: Q�Irls c�jl_ OX_
Check Type of Organization Making Request:
/city ❑ County ❑ School District#
❑ Non-profit (Proof of IRS 5016 status is required)
❑ Other (speci
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $—iO4D_ca_o_o__
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure — attach additional sheets if necessary.
Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council. w _fPW_uk,_zt is IndividualW
I/
"(eyie,WW -in &o., as., Abo± ):t me h5 ~YL M Q. e'
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
funding will require a new separate application.
MaISAI `fi RAnQ IV+ I 6_Wfit CootoUrVC 07
Signature Title Date
Print Name: ChriMine- Penn
Packet Page Number 94 of 229
Charitable Gambling --
There are only limited funds for expenditures each year. Funds are used to Support group rentals
such asAARPTax Help and TSE (501-C-3 and W-C-4) AARP Tax Help reaches over 850
individuals each tax season that could not otherwise have assistance with taxes.
The first point to qualify is that the group must serve Maplewood Residents and qualify on the list of
qualifications —A -1 to A-15,
An application is sent to all applicants to fill out for their request.
Amount of approval is based on request submitted, For the past two years we have requested that
groups pay at least 50% of the rental fee and charitable gambling would cover the other 50%.
Packet Page Number 95 of 229
City of Maplewood
Request to Spend Charitable Gambling Funds
LnLormation
Name oforw4irkn requesting funds Phone Number
Address City State Zip
Check Type of'Organization Making Request:
ocity 0 County 0 School District No.
1:3 Non-Profit
(please attach proof of 501c3 status)
0 Other (specify
Mint - Organimlion Contact Person Position
Lawful Purpose Request
The above-named organization requests lawful gambling profits for the following purpose:
Explain expenditure - attach additional sheets if necessary. Amount Requested $
Justirication — Outline how project meets guidelines established by City Council on Awards from Fund.
By Completing and'signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request
expires one year from the date below.
Signature Title Date
Print Name
revised 12/98 - chargamArm
Packet Page Number 96 of 229
I Updated 06.25.07 1
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds:
Maplewood Firefighters Flower Fund
Phone Number of Contact Person: 651.777.9182
Address: 1375 Price Avenue , nplewQgd, MN 55109
E-mail Address: N/A
Check Type of Organization Making Request:
• City o County o School District #
• Non-profit _(Proof of IRS 5010 status is required)
o�Other (specify) Appreciatinn for firefighters and retired firefighters
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $1, 000.00
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure - attach additional sheets if necessary.
Please see attached.
Justification - Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council
Please see attached.
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
funding will require a new separate application.
r" - - - - I . A
Signature
Title
Date
Print Name: Dick Eete
Packet Page Number 97 of 229
Lawful Purpose Request:
The Maplewood Firefighters Flower Fund is requesting monies from Charitable
Gambling Tax Funds in order to continue to support our efforts in giving a gift to our
members and their families in a time of need.
Gifts are donated to members and their families in the events of death, sickness,
surgeries, and births. The following guidelines are used by the Maplewood Firefighters
Flower Fund in determining which recipients should receive a gift.
1 In the event of a death, flowers, a plant or a memorial will be sent in the
amount of $45.00 for the following:
a. Current firefighter
b. Retired and honorary firefighter
c. Spouse of the above (a or b)
d. Children of the above (a or b) {not their spouses, if married}
c. Parents of firefighters (not in-laws)
f. Employees of the fire department
g. Firefighters of departments in bordering cities
h. Retired chiefs of departments in bordering cities
2. In the event of sickness and/or surgery, flowers or a plant in the amount of
$40.00 will be sent to the following:
a. Current firefighter
b. Spouse of the above (a)
3. In the event of a birth, a $30.00 gift certificate from Target will be given to the
baby of the following:
a. Current firefighter
Justification
This request of monies from the Charitable Gambling Fund will be used to benefit the
firefighters and their families in their time of need. The fund is used to show a small
token of our appreciation for the many hours that firefighters contribute to the city to help
protect and serve the citizens of Maplewood. It is an opportunity to offer gratitude for
the work that they do. In the event that no monies are received, a collection will be taken
from the firefighters to fund the account for future recipients. Firefighters will essentially
be funding their own gifts should they ever be a recipient. The fund is managed by a
retired member who is responsible for all ordering, purchasing, and tracking of gifts and
monies within the fund.
Amount Requested
$1,000.00.
Packet Page Number 98 of 229
SEA 8 2009
Updated OU5,077
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds: Maplewood Police Explorers
Phone Number of Contact Person:— (651) 249-2602
Address: 1830 County Road B East, Maplewood, MN, 55109
E -mail Address: david.thomalla@ci
Check Type of Organization Making Request:
A city ❑ County ❑ School District #
❑ Non-profit (Proof of IRS 5016 status is required)
❑ Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $ 8,000
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure – attach additional sheets if necessary.
The funds will be utilized to subsidize dollars budgeted to send the Maplew
Police Explorers to the annual state conference, a competition in Duluth and the
national conference in 2010. They will also be used to help purchase uniforms and
equipment needed. As part of their activities at the conferences, the Explorers
participate in competitions with Police Explorer groups sponsored by other law
enforcement agencies. The funds would be used to help send the Explorers to these
competitions. These competitions also offer the Police Explorers an opportunity to
obtain scNoIaFs ips for college.
Justification – Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council. The Maplewood Police Explorers are a group of
high–school–aged students who belong to the Explorer Post sponsored by the Maplewood
Police Department. In belonging to this Post, the Police Explorers actively
participate and learn about law enforcement as a career. The Advisors are Maple–
wood Police Officers who have taken an interest in teaching these students about
law enforcement. GUNIINULD ON AIIACHED SHEEI.
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
funding will re uire a new separate applicatio
Chief of Police
Title
Print Name:
David J. Thomalla
9–
Date
Packet Page Number 99 of 229
City of Maplewood
Application for Charitable Gambling Tax Funds
Name of Organization Requesting Funds: Maplewood Police Explorers
Justification (Continued): In addition, these Police Explorers volunteer their time and
assist in several City-sponsored activities (such as National Night Out, the Ramsey
County Fair and activities on the 0 Of July).
Packet Page Number 100 of 229
SEP,_1_XR__
I Updated W25.07 1
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds: Maplewood Police Reserves
Phone Number of Contact Person: (651) 249-2603—__�
Address: 1830 County Road B East, Maplewood, MN, 55109
E-mail Address: dave.kvam@ci.maplewood.mn.us
Check Type of Organization Making Request:
EX city o County o School District #_
• Non-profit (Proof of IRS 50 1 c3 status is required)
• Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $ 5.000
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure — attach additional sheets if necessary.
See attachment
Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council
See attachment
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
funding.�y�ilrequire a new separate application.
H
Chief of Police 9-3-09
Title
Date
Print Name: David J. Thomalla
Packet Page Number 101 of 229
Request to Spend Charitable Gambling Funds
Maplewood Police Reserves
Lawful Purpose Request
Funds received will be used to purchase new Reserve uniform items and equipment.
There is always a need for uniforms and equipment for the Police Reserves. New Reserves
usually receive previously used uniforms and equipment. There is also a need for more cold-
weather clothing (jackets, hats, gloves) for the Reserves to wear while on patrol, directing traffic
and standing by at accidenticrime scenes during the winter months. With the expansion of the
Reserve Bike Patrol unit, we would also like to purchase additional Bike Patrol uniforms and
bike helmets so that more Reserves can assist the Police Department by patrolling the City's
bike/walking trails, parks and shopping center parking lots during the spring, summer and fall
months.
Some small donations to purchase these items are received throughout the year, but it's not
enough to fund the needs of these volunteers. Civic groups in the City who previously donated
to the program discontinued their donations with the implementation of charitable gambling.
Because the Reserves have a great deal of public contact, we would like to provide them with
the necessary uniforms and equipment so that they present a neat, professional appearance
while conducting duties on behalf of the City of Maplewood.
Justification
The Maplewood Police Reserves are adults who volunteer their time and talent to the
Maplewood Police Department. In 2008, the group worked approximately 10,000 hours
assisting with activities that would otherwise need to be performed by sworn police personnel.
In addition to regular patrol shifts, the Reserves also assist with the following:
- Transporting persons to the jail, hospital, detox, etc.
- Unlocking vehicles.
- Securing crime scenes.
Answering animal complaints outside of the hours patrolled by Animal Control.
Waiting for tow trucks at accidenticrime scenes.
Traffic and crowd control at large events held in the City (such as graduations at
Aldrich Arena, parades, Ramsey County Fair, July 4 th celebration, MS Bike Ride,
Lightning Run motorcycle event).
Assisting with community events (such as National Night Out, D.A.R.E. graduations,
Landfall Splash and Spring Fling).
Conducting Safe & Sober seatbelt surveys.
Distributing fliers to residents and businesses regarding various information (parking
restrictions, thefts/burglaries in the area, community meetings, hazardous situations,
etc.).
Bike Patrol.
It must be stressed that many of the activities performed by the Reserves free up sworn officers
so that they may remain on patrol in the City performing their regular duties.
Packet Page Number 102 of 229
dj���fl
City of Maplewood
I
Application for Charitable Gambling Tax Funds
'Information:
Name of Organization requesting funds: Poj Koob Yaw Ntxwv (PKYN)
Phone. Number of Contact Person: Tsong Sawh Lo
Address: 1394 North Jackson Street, Saint Paul, MN 55117
E-mail Address: tsonglo6&1iotmaitcom
Check Type of Organization Making Request:
El City T County School District 4
X Non-profit (Proof of IRS 5016 status is required)
El Other (specify)
Lawful Purpose Request: The above named organization requests Lawful Charitable
Gambling Tax Funds for the following purpose: A Hmong Traditional Music Concert
The purposes for the request of this Lawful Charitable Gambling Tax Funds are to
Z1_
prepare and share the traditional music of the Hmong, one of Maplewood ne%1"'est
community members, with the City, its residents and other -surrounding communities. To
accomplish the stated purposes the fund will be used to acquire the various types of
I
Ilmonp- bamboo, brass, copper, gourd and wooden instruments. Once acquired
arrangement will be made with the assigned city personnel to host a 11mong Traditional
Music Concert for the (general) public, and purchased material & supplies will be used to
conduct arts & crafts activities in constructing miniature replica of the instruments.
Thereafter the instruments will be displayed at location (s) designated and deemed
appropriate by the city, its authorizing commission and the City Manager. There they or
replicas will be installed for the public to view share and learn more about the history,
make up and traditional usage of the individual instruments.
Explain expenditure — attach additional sheets if necessary: The expenditure of this
request will be used to purchase the specific instruments, a mobile audio/video sound
system and the expenses to host such event, The proposed instruments and other related
costs are as follow:
Name of the instrument and what is comparable to Estimated price:
1. Nkauj Nog Ncas (two string Hmong instrument) = $200.00
1 Raj Xiv (small bamboo flute) = $30.00
Raj Nplaim (long bamboo flute) = $100.00
4. Rai Xyuni (gourd flute) $50-00
5. Qeej (reed pipe instrument) = $300.00
6. Ncas (brass mouth harp) = $30.00
7. Nruas neeb (gong) = $200.00
8. Txiab neeb (brass ring) = $200.00
9. T-swb neeb (finger bell) = $40.00
10. Txwn kuam (split horn) = $50.00
11. The mobile sound system equipped with its own amplifier, speakers, cordless
microphones and compact disc/digital video disc and/or computer ready
$3000.00
12. The costs associated with other items such as materials and supplies for hands on
arts & crafts projects, artist's fee. space rental fee and refreshment - $5800.00
Total expenditure: $10,000.00
Packet Page Number 103 of 229
City of Maplewood
Application for Charitable Gambling Tax Funds
Justification - Outline how the proposed project or use of the Charitable Gambling
Tax Fund meets guidelines established by City Council,
Pcj Koob Yawns Ntxvvv (PKYN) is a 501 (c) ( )) non-profit organization incorporated in
the City of Saint Patti, State of Minnesota to offer educational programs and share the
14mong experiences with its new found community, the City of Maplewood; but as one of
the Public Policy guru from the Public Policy Project, which is sponsored by the
- C "Initiative in MN.
"C h anging the Face of I'lousing , stated, "Diversity does not equipped
into equity; equity is ownership." The equity of Maplewood is for the members to have a
sense of ownership, a sense of belonging and a sense of being one community. There is
no better ways to connect the members than through the sweet melodies of an instrument
and the arts & crafts activities that is connected to.
This request meets the guidelines established by the City Council even though PKYN
is not incorporated in, operate in and .," 0 or strictly for the City of Maplewood, this request
meets the guidelines for the two leading individual who will carry out the proposed
activities are the President of the PKYN,Tson(Y Sawh Lo, who is a resident of
Maplewood and the Vice-President, Tzianeng Vang, who is a former resident of
Maplewood, a former meniber of the Civil Service Commission of Maplewood and a
current member of the Maplewood Community ('enter, Though PKYN is a newly
incorporated organization it has sought its purposes and had been engaging in serving the
needs of the corm unity. One good example of this is that PKYN, through the leadership
of Tson Sawh and Tzianeng, graciously served as the fiscal agent for the Committee to
Set Grave Site Markers for the 6 Kona Children at the Forest Lawn Cemetery. The -rave
Z-1 tl
site markers were unveiled on Sunday, September 13"', 2009. As a resident of
Maplewood "I'song Sa-,vh will make sure that the fund received will be used toward the
proposed activities to benefit the members and City of Maplewood. Tsong Sawh,
Tzianeng and the members of PKYN believe that the Hmong Traditional Music Concert
and the arts & crafts activities will be cherished by the residents of Maplewood as well as
others; we believe that one day the residents of Maplewood will claim ownership of the
music and the ails. The diversity within the great City of Maplewood will be further
enhanced for there is ownership within the members that shaped Maplewood. The tragic
legacy of Gladestone has turn into a beautiful City so named after a similar one in New
Jersey, Maplewood. Thus our hope is that the beautiful music from these new
Maplewood residents, the Hmong, will be owned by the members and the City of
Maplewood itself and that too will turn into something beautiful representing the
members and the City of Maplewood.
By completing and signing this form, the organization confirms that the requested
Charitable Gambling Tax Funds will he spent for a lawful purpose. This request is a
one time request for funds to be awarded in the - next fiscal year and the applicant
understands requests for future funding will require a new separate application.
Signature Title Date: --
PM - -4,j
(2310�
Print Name: Tsong
Amount Requested: $10,000.00
Packet Page Number 104 of 229
Ll
f;'O IRS DEPARTMENT OF THE TREASURY
INTERNAL REVENUE SERVICE
OGDEN UT 84201-0023
003951.559267.0011.001 1 MB 0.369 532
III III Iq 1111111 Ill III I fill I 111111111 [111 1 -, 1111 Ill 1 1111 - 111
POJ KOOK YAWM NTXWV INC
X TSONG S LO
2241 BIRMINGHAM ST
MAPLEWOOD MN 55109
003951
Date of this notice: 05-01-2009
Employer Identification Number:
80-0396147
Form: SS-4
Number of this notice: CP 575 E
For assistance you may call us at
1-800-829-4933
IF YOU WRITE, ATTACH THE
STUB OF THIS NOTICE.
WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER
Thank You for applying for an Employer Identification Number (EIN). We assigned
you EIN 80-0396147. This EIN will identify You, your business accounts, tax returns,
and documents, even if you have no employees. Please keep this notice in your
permanent records.
When filing tax documents, payments, and related correspondence, it is very
important that you use your EIN and complete name and address exactly as shown above.
Any variation may cause a delay in Processing, result in incorrect information in your
account, or even cause you to be assigned more than one EIN. If the information
is not correct as shown above, Please make the correction using the attached tear off
stub and return it to us.
Assigning an EIN does not grant tax-exempt status to non-profit organizations.
Publication 557, Tax Exempt Status for Your Organization, has details on the
application process, as well as information on returns you may need to file. To
apply for formal recognition of tax status, most organizations will need to
complete either Form 1023, Application for Recognition Under Section 501(c)(3) of
the Internal Revenue Code, or Form 1024, Application for Recognition of Exemption
Under Section 501(a). Submit the completed form, all applicable attachments, and
the required user fee to;
Internal Revenue Service
PO Box 192
Covington, KY 41012-0192
The Pension Protection Act of 2006 contains numerous changes to the tax law
provisions affecting tax-exempt organizations, including an annual electronic
notification requit-emient (Form 990 for Organ not required to file an annual
information return (Form 990 or Form 990-EZ). Additionally, if you are required to
file an annual information return, you may be required to file it electronically.
Please refer to the Charities & Non-Profits page at www.irs.gov for the most current
information on your filing requirements.
Packet Page Number 105 of 229
iv a t e Of M
CERTIFICATE OF INCORPORATION
I, Mark Ritchie, Secretary of State of Minnesota,
do certify that: Articles of incorporation, duly signed
and acknowledged under oath, have been filed on this date
in the Office c-f the Secretary of State, for the
incorporation of the following corporation, under and in
accordance with the provisions of the chapter of Minnesota
Statutes listed below.
This corporation is now legally organized under the
laws of Minnesota.
Corporate Name: Poj Koob Yawm Ntxwv - Minnesota Inc
Corporate Charter Number: 3275204-2
Chapter Formed Under: 317A
This certificate has been issued on 03/27/2009.
Secretary of State.
NP 0� 11110 11"
MINNESOTA SECRETARY OF STATE 3275L it
MINNESOTA NONPROFIT CORPORATION
ARTICLES OF INCORPORATION
Minnesota Statutes, Chapter 317A
Filing Fee $70.00
REA THE INSTRUCTIONS BEFORE COMPLETING THIS FORM.
A nonprofit corporation that wishes to apply for tax exempt status under 501(c)(3) to the Internal Revenue
Service (IRS) cannot use this form for its articles due to the fact that the IRS has additional language
requirements. See the instructions for further information.
The undersigned incorporator(s) is an (are) individual(s) IS years Of age or older, and adopts the following
articles of incorporation:
ARTICLE I —NAME
Name of Corporation. (Required)
A
PUT L1(41 k�j//_,/A CAJU
- :Kin o
ARTICLE 11— REGISTERED OFFICE AND AGENT
The Registered Office Address Of the Corporation is: (Required)
22at tin
Street Address (A PO Box bj
self is not a city State
The Registered Agent at the above address TATE 0Fj*NNES0TA-
s is: DEPARTMENT OF STATE
ISO FILED
Agent's Na (,4 registered agent is not
Na 7 2009
ARTICLE III — INCORPORATORS
I (We), the undersigned incorporator(s) certify that ecreUV of State
at I am (we are) authorized to sign these articles and that the information in
these articles is true and correct. I (We) also understand that if any of this information is intentionally or knowingly misstated
that criminal penalties will apply as if I (we) had signed these articles under oath. (Provide the name and address of each
incorporator. Each incorporator must sign below. List the incorporators on an additional sheet
incorporators.) if you have more than two
incorpo U41 W M :S � o
rl.ait r's Name Street Address N ca o
dd� P4
��City State Zip Sign' ture
Incorporator's Name Street Address
Caty State Zip Signature
incorporator's Name Street Address city State Zip Signature
List a name, daytime phone number, and e-mail address of a person who can be contacted about this form.
T < 1 0, Li L_ I A
Contact N
e
Phone Number
Packet Page Number 107 of 229
I Updated 06.25,07�
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds:
Phone Number of Contact Person:
6slv
Address: 'F&
E-mail Address- F C D' . u- 12
Check Type of Organization Making Request:
❑ City q County o School District #
won- profit IC4 XIS - e'� Proof of IRS 501c3 status is required)
❑ Other (specify)-
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $ 0
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure - attach additional sheets necessary.
A 'S 't A�
Z'e4 -S
ra 0 C/ ei_-✓
c/;, �'/4 v
V 4/./- Ark
4eJ',' 17
Justification - Outline how the proposed pro ject or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council. _/V-e- etp'."P.—
r 0 vo f/ W�e AWIZZz& /eG�
CY S
z�
4 � X:i
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
funding will require a new separate application.
Sign tore 1< A
S '
Title Date
Print Name: TO 4 - ra
Packet Page Number 108 of 229
Internal Revenue Service
District Director
Dote; July 13t 1979
FFN 410064195 CIN 4J.J743696
I
RA MS C8UNTY AGRIE TUR E ON 55
AUTH A Lt
Dear Applicant:
Department of the Treasury
Employer Identification Number;
Accounting Period Ending:
Form 990 R*qu1red LR Veo 0 No
sv: w ,19-698
Po"on to Contact:
Contact 1'alophono Number.
's ell
Based on information supplied, and assuming your operations will be as stated
in your application for recognition of exemPtioll we have determined you are exempt
from Federal income tax under section 501(c)(M Of the Internal Revenue Code.
We have further determined that you are not a private foundation within the
Meaning'of section 509(a) of the (,'ode, 'because you are an organization described
in section
If your sources of support, or your purposes, character, or method of operation
change, please lot us know so we can consider the effect of the charge on your
exempt status and foundation status. Also, you should infortu us of all .changes in
your name or address.
Gauerally, you are not liable for social security (FICA) taxes unless you file
a waiver of exemption certificate as provided in the Federal Insurance Contributions
Aot, If you have paid FICA taxes witnout filing the waiver, you ahould contact us.
You are not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA).
Since you are not a private foundation, you are not subject to the excise taxes
under Chapter 42 of the Code. However, you are not automatically exempt from other
Federal excise taxes. if you have any questions about excise, employment, or other
Federal taxes. please lot us know.
Donors may deduct contributions to you as provided in section 170 of the Code
Bequests, legacies, devises, transfers, or gifts to you or for your use are
deductible for Federal estate and gift tax purposes if they meet the applicable
provisions of sections P055. 2106, and 2522 of the Code.
The box chocked in the heading of this letter shows whether you must file
Form 990, Return of Organization Exempt from Inoome tax. If Yea is chocked, you
are required to file Form 990 only if your gross receipts each year are normally
more than $10,000, If a return is required, it must be filed by the 15th day of
of the fifth month after the end of your annual accounting period. The law imposes
a penalty of 'S10 a day, up to a maxiiuum of $6,000. when a return is filed late,
unless there reasonable cause for the delay.
316N.-R0b4ASt-, St. P6Ul,Minn, 55101. roved so* *&V*&+- Letter 947(00) (5-77
Packet Page Number 109 of 229
qp- -V
I Updated 06,25,07
SEP City of Maplewood SEP 2 2 2009
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds: Saint Paul Composite Squadron Civilian Air Patrol
Phone Number of Contact Person: Keith Sebesta
Address: 1003 East County Road C, Maplewood MN
E-mail Address: K SEBESTA@HOTMAIL.COM
Check Type of Organization Making Request:
❑ City ❑ County ❑ School District #
;4-Non-profit Je 67k1vcAed (Proof of IRS 501 c3 status is required)
❑ Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $ 2,000.00
Charitable Gambling Tax Funds for the following purpose:
Explain expenditure - attach additional sheets if necessary.
Equipment (see attached) required for supplying an urban and 24 hour Search and Rescue packs for 50
cadets.
Justification - Outline how the proposed project or use of the Charitable Gambling Tax Fund meets
guidelines established by City Council.
Although based in a sister city the Civil Air Patrol (CAP) has no city boundaries. Maplewood
can call on the St. Paul CAP squadron for aid during a crisis, training exercises, crowd
marshalling. We've even participated in post activity area clean-up. We're the largest squadron
in MN with over 105 members of which 50+ are cadets, (ages 13-21). By providing the funds to
supply the squadron with pre-outfitted packs a quicker deployment time is assured.
All our cadets, are required to be FEMA ground team 3 (GT3) certified and several are ground
team leader qualified. We have an outstanding Honor Guard and Color Guard and when
requested have performed Flag, parade and assisted in funeral ceremonies.
Since December 1, 1941 the Civil Air Patrol (civilian auxiliary of the USAF) has performed
several key missions: emergency services, which includes search and rescue (by air and land)
and disaster relief operations; aerospace education for youth and the general public; homeland
security; courier service missions; aiding civilian authorities and the American Red Cross.
By completing and signing this form, the organization confirms that the requested Charitable Gambling Tax
Funds will be spent for a lawful purpose. This request is a one time request for funds to be awarded in the
next fiscal year and the applicant understands requests for future funding will require a new separate
application.
Signature I 0 -1- Title .2,, d Z - il - , Date q — - 1,1- Oq
Print Name: /�gl saam,
Packet Page Number 114 of 229
Urban Pack:
Notepad
Pencil
Protractor
Compass (lensatic or orienteering)
Folding pocket knife (or multi-purpose tool)
Flashlight w/ attachable red lens, spare bulb and batteries
Rain poncho
I quart canteen
Leather work gloves
Handkerchief
Orange reflective vest
Whistle
Insect repellent
Sunscreen
Dust mask
24 hour pack:
First aid kit containing:
Antiseptic cleansing pads
Antiseptic ointment
Band-aids, varios sizes
Moleskin, 2x4"
Roller bandage
Safety pins
Quaze pads
Triangular bandage
First aid tape
Rubber surgical gloves
Long burning candle
Duct tape, 5 -1 0 ft.
Large leaf bag
Waterproof matches and waterproof container
Signal mirror
Chemical light stick
50 ft, of nylon line (para cord)
Lip balm
Moist towelettes
Change for pay phone
Mosquito headnet
Small screwdriver w/flat and Phillips heads
2-4" of heavy duty aluminum foil
Packet Page Number 111 of 229
internal Revenue Service
Umbiat Delaware-Mar&nd Dfstftt
Director
April 16, 1998
CIVIL AIR PWMOL NATIONAL
HEADQUARTERS-ACF
MAXWELL AIR FORCE BASE
MONTGOMERY, AL 36112
Dear Sir/Madam:
Department of the Treasuty
31 Holdne piwa. ealtimore. M0 21201
M. WX 13163; Room 1550
Baltimore, M 21203
Employer rdentification Number:
75-6037853
Person to contact:
EP/EO Tax Examiner
Telephone Number
(410) 962-6058
This is in response to your inquiry dated April 9, 1998 requesting a
copy of the letter which granted tax- exempt status to the above named
organization.
out records show that the organization was recognized as exempt from Federal
income tax- under section 501 of the Internal - Revenue. Code and issued a
Coroup, Exemption Letter effective A=st, 1947. - Your-,Group Exemption Nutbee
is j0_0 A. Yurther, our records indicate that we have.determined that the
organization Is not a private foundation because it is described in section
509(a)(2) of the Code.
Donors may deduct contributions to you under section 170 of the code.
You are required to submit annually, at least 90 days before the close of
your annual accounting period, a statement deserlbft any changes during this
period as to the purposes, character, or method of operation of your
subordinates.
A copy of our letter certifying the status of tbe is not
available, however, this letter may be used to verify your tax-exempt status.
Because this letter could help resolve any quest ions- about your exempt
status, it should be kept in,your permanent records.
Sincerely yours,.
Paul X. Harrington
District Director
Packet Page Number 112 of 229
NffNNESOTA Department of Revenue
Certificate of Exempt Status
Exempt Organizations
Civil Air Patrol,
Minnesota Wing
6275 Crossman Lane
Inver Gr Hts MN 5507G-1851
Certificate number ES 22788
Date Issued 12/01/69
Date Reissued 03/25/2006
The organization above is exempt from sales and use tax
under Minnesota law on purchases, rentals, and leases of
merchandise and services to be used in the performance
of its charitable, religious or educational functions.
For senior citizen groups, the merchandise must be used
for pleasure, recreation, or other nonprofit functions
of the group.
This exemption does not apply to purchases of meals,
lodging, waste collection and disposal services, or to
purchases or leases of motor vehicles, except motor
vehicles that are used primarily to transport goods or
people, other than employees, as part of the
organization's charitable, religious, or educational
functions are exempt. Qualifying motor vehicles include
those defined in Minnesota Statutes, section 168.011 as
a truck or bus, or a passenger automobile that is
designed and used for carrying more than nine.people.
(M.S. 297A.70, subd. 4)
Commissioner of Revenue
by
P. R. Blaisdell, Supervisor
Corporate and Sales Tax Division
Questions? Call the MN Department of Revenue at (651) 296-6181 or
Sales and Use
ST-17
Packet Page Number 113 of 229
toll-free 1-800-657-3777. TDD users, call the Minnesota Relay Service at
(651) 297-5353 or 1-800-627-3529. Ask for (651) 296-6181.
Packet Pa m
Q2 Nu ber 114 of 229
M!6
mr
Updated 0=625-0=7]
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds: C �r 20,4_1 E4U c 014 0, A-+tol C.
Phone Number of Contact Person:
Address: p
Al At 0
!��L
E-mail Address:
Cbeek, Type of Organization Making Request:
0 City o County o School District #
;KNon-pro See Alto�_" e CL _(Noof of IRS 5010 status is required)
o Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $ 5', 0
Charitable Gambling Tax Funds for the following
FIM )
ExVlain expenditure — attach additional sheets if necessary.
P t_cv , A&<-0 izkr, �,ofs
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oLv- 6 fit
l e w oo I L, 1 7
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U "I"t
Justification - Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council. - Se a A" , ±J.- J d , , S c fi , e c "_ I " -
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
fort in will require a new separate application.
t ��-° S r c�e vt. D
Title
Print Name: We K Nek Per P
Packet Page Number 115 of 229
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I 6409th Ave. SW„ Abardeen,S. Dak. SMI 5 517 E. Wisconsin Ave. 8 Federal Building and U. S. Courthouse
Z 17 N. Dearborn St.. Chicago, W. 60602 Milwaukee Wis. 53202 316 Robert St., St Paul Minn. 55101
3 210 Walnut St, Des Moines, Iowa 50309 6 15th and VoUjeSts. Omaha NOW 68102 9 325W. Adams St.. Springfield. Ill. 62704
4 112N.UnlversityE�r., Fargo. N.Dak. 58102 7 1114 Market St.. St. Leafs, M6. 63101
F -) m
iJ
Address any reply to DISTRICT DIRECTOR at office No.
Internal Revenue Service
Date* reply refer to:
Sep t em b er Sep 10. 19681 In
F= - 68" JGB.-df
I> St. Paul Educational Foundation,, Inc.
c/o Luke J. Soler
1943 Margaret St.
St. Paul, Mimesota 55119
Purpose: Charitable and 3duedtional
Address Inquiries and File Returns with District
Director of Internal Revenue: St. Paul., Kimesota
Form "O-A Required- INYOS 0 No
Accounting Period Ending- August 31
Gentlemen
On the basis of your stated purposes and the understanding that your operations will continue as
evidenced to date. or will conform to those proposed in your ruling application, we have concluded
that you are exempt from Federal income tax as an organization described in section 501 (c)(3) of
the Internal Revenue Code. Any changes in operation from those described, or in your character
or purposes, must be reported immediately to your District Director for consideration of their effect
upon your exempt status. You must also report any chang6 in your name or address.
You are not required to file Federal income tax returns so long as you retain an exempt status, un-
less you are subject to the tax on unrelated business income imposed by section 511 of the Code,
in which event you are required to file Form 990-T. Our determination as to your liability for
illing the annual information return, Form 990-A, is set forth above. Th6t return, If required, mus'
be filed on or before the 15th day of the fifth month after the close of your annual accounting period
.indicated above.
Contributions inade to you are deductible by donors as provided in section 170 of the Code. Be•
quests, legacies, devises, transfers or gif ts to or for your use are deductible for Federal estate
and gift tax purposes under the provisions of section 2055, 2106 and 2522 of the Code.
You are not liable for the taxes imposed under the Federal Insurance Contributions Act (social
security taxes) -unless you file a waiver of exemption certificate as provided in such act. You are
not liable fcc the tax imposed under the Federal Unemployment Tax Act. Inquiries about the waiver
of exemption certificate for social security taxes should be addressed to this office, as should any
questions` concerning excise, employment or other Federal taxes.
This is a determination letter.
Very truly yours,
George 0. them
District Director
FoRm L-178 may. a
Packet Page Number 117 of 229
St. Paul Educational Foundation, Inc.
Justification for City of Maplewood Charitable Gambling Tax Fund
The St. Paul Educational Foundation owns and operates a 25 acre ski jumping complex in
south Maplewood, just north of the Fish Creek area. We provide these facilities for use
by the oldest, active ski jumping club in the United States. The organization operates
within the regulatory guidelines of the Maplewood public parks and strives to be a "good
neighbor". The grounds are open to and used regularly by the surrounding neighborhood
for hiking, walking their dogs, and enjoying the deer and other wildlife. Over the years,
we have made the chalet and other facilities available to various organizations free of
charge for special events, For years, the amateur radio clubs used our facility once a year
for testing emergency communication readiness, In August 2009, the Maplewood Fire
Department used our area to simulate a rescue involving a vehicle running off the
freeway and landing in the drainage holding pond.
The primary mission of the St, Paul Educational Foundation is to provide a safe, quality
ski jumping complex dedicated to primary and secondary school youngsters. We use the
sport of ski jumping to enhance the self worth, character, and quality of life for all the
young people involved. With the installation of plastic on our 20 meter and 46 meter ski
jumps, we provide year-round training for young ski jumpers. The dedication of our
volunteer coaches and parents is producing some of our nation's top ranked female and
male ski jumpers. Check out our website, www.stpaulskiclub.com.
Our annual Christmas training camp is open to boys and girls 17 years of age and under
in Maplewood and surrounding communities. We target younger kids who generally
begin on our 10 meter, or "Bunny Hill". The camp incorporates video taping and
coaching on the basics of the sport, and culminates with a tournament where all
participants are rewarded for their efforts.
As an organization, we are constantly looking for ways to improve our facility and
provide quality equipment for our young skiers. It is a continuing struggle to provide
good skis, bindings, boots and helmets in all the needed sizes. We make skiing
affordable to all kids. A donation from the Maplewood Charitable Gambling Tax Fund
would be greatly appreciated.
Packet Page Number 118 of 229
Updated 06.25.07 1
City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization requesting funds:
Phone Number of Contact Person:. LaSW'7*19 -
Address: ;k"73b hazzj�o(7A '3'4e,-M pte
t M SS( &
E-mail
Check Type of Organization Making Request:
0 City o County tj School District #
,KNon-profit (Proof of IRS 50 1 c3 status is required)
o Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $ (0, G_� . 0 o
Charitable Gambling Tax Funds for the following
purpose:
Explain expenditure — attach additional sheets if necessary.
Justifleation — Outline how the proposed project or use of the Charitable Gambling Tax Fund
meets guidelines established by City Council.
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
fun g will require a new se orate application.
9
Si
Title
Print Name:
UVILIZVU0 PAI AM
PAA OIL Ut 6406 WALUX WIN HOWES
Internal Revenue Service
District Director
JUN 13 1990
WALK!
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Latter 107 Number 124 of 229
Addendum to the Application or Charitable Gambling Tax Funds
Lawful Purpose Request:
Walker at Hazel Ridge Senior Community is requesting Charitable Gambling Tax Funds to provide an
additional seating area for our residents, family members and guests out front. This new seating area
would provide a sheltered "gathering space" where the seniors could wait for their rides; chat with their
neighbors, family members or friends; visit with great-grandchildren so that they can "run around" rather
than having to visit grandma or grandpa in their small apartment; or provide a shaded resting place for
our seniors and others from the community who walk the nature paths in Hazelwood Park.
Walker at Hazel Ridge is a 75 unit "Housing with Services Establishment", providing not only gracious
apartment-style living for Maplewood seniors, but also support services to enable them to continue to
live as independently as possible. Our support services include delicious restaurant-style dining,
scheduled complimentary transportation, assistance with doing housekeeping and laundry, and also
Home Health Services delivered right to the apartment. Many seniors choose to live at Hazel Ridge
because of the availability of services when and if they need them. Our setting, nestled on the banks of
Markham Pond and Hazelwood Park, also makes us an attractive place to call "home'. Some of our
residents if able, take full advantage of the park by using the walking paths that bring them down to the
shores of the pond where they can get a more clear view of the ducks, geese, and other assorted wildlife.
For others, however, getting outside is a real problem due to impaired mobility caused by arthritis,
degenerative joints, pain, and vision loss. For those residents, they choose to venture only a short ways
outside our front door because of their fear of falling or the cumbersome task of going far due to being in
a wheelchair or using a walker. Over the past 22 years, our residents have become more frail and we find
that those residents requesting our health services continues to increase. Because of this, we would like
to be able to provide a sheltered gazebo area with a poured concrete floor so that more residents could
enjoy our warm weather days, but still feel safe going out. This gazebo area, close to our front entrance,
would also connect directly with the walking path so if someone was able, they could use the gazebo as a
resting place before going on fiuther down the path.
Our goal at Hazel Ridge is to provide both a safe and comfortable place for our seniors and their family
members/ friends to sit and enjoy the riches our community.
Justificatiom-
The residents and staff at Walker at Hazel Ridge believe that this project clearly meets the guidelines
established by the City Council. Our seniors not only are residents of the City of Maplewood, but also
continue to be productive members of our community by volunteering their time at local churches,
teaching Sunday School, cleaning up Hazelwood Park on Earth Day (2009 was our 5' year of doing this
with over 40 volunteers from North High School and local businesses!!), collecting food for Second
Harvest Food Shelf, and hosting many educational classes and speakers for local seniors free of charge.
Our Arthritis Exercise Class (sanctioned by the Arthritis Foundation) and Vision Loss Support Group
(led by staf from Vision Loss Resources of St. Paul) are always open to the public and available as a
continued support to family members and friends. We at Hazel Ridge are also one of the first of a
growing numbers of senior communities that are using the WE to enhance hand-eye coordination and
Packet Page Number 121 of 229
make "exercise" fun! (View the Wii in action by logging onto our website at www.walkerinethodist.org.
With the continued increase in cost of doing business and providing a high level of care with
professional staff, Walker at Hazel Ridge relies on donations and gifts from our friends and family
members. Any funds received from the City of Maplewood towards our outdoor seating would be greatly
appreciated. Our residents have also been personally involved in this fund-raising effort and recently
held a "Gently Used" sale at National Night Out raising just over $500. On September 29, we will also
be holding our first ever Bake Sale, with proceeds going towards our gazebo.
Other Attachments:
Attached you will find a photograph of the gazebo we are hoping to purchase. The costs indicated are
only from one vendor, and we are also waiting for bids from 2 other contractors to see if we can get a
better price. We are hoping to build a 12' X 20' structure because this would allow more people an
opportunity to sit in the shade of the canopy, taking into consideration that along with the fin miture there
would be many walkers and wheelchairs taking up space
As for the flooring, we have spoken with many contractors. Due to the impaired mobility of our
residents, it is important to have a flat floor with no cracks or raised edges that could contribute to
tripping. After much consideration it was decided that a poured concrete floor would be the best option
with few safety risks.
Packet Page Number 122 of 229
1 �
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Packet Page Number 12 of 229
f
1' `«9, 400 $3,700
l
Updated 06.25.07
AUG 2 U' LU City of Maplewood
Application for Charitable Gambling Tax Funds
Information:
Name of Organization reqi
r
E-mail Address:
Check Type of Organization Making Request:
XCity 0 County o School District #
❑ Non-profit (Proof of IRS 5016 status is required)
• Other (specify)
Lawful Purpose Request
The above named organization requests Lawful Amount Requested $ A QQ0 - 00
Charitable Gambling Tax Funds for the following
ZOOM
Justification — Outline how the proposed project or use of the Charitable Gambling Tax Fund
IN
Date
Signature Titl Q M
Print Name:
Packet Page Number 124 of 229
By completing and signing this form, the organization confirms that the requested Charitable
Gambling Tax Funds will be spent for a lawful purpose. This request is a one time request for
funds to be awarded in the next fiscal year and the applicant understands requests for future
funding will require a new separate application.
Presents
PROGRAM SCHOLARSHIP
Guideline Information
Application Form
For Additional Information
Call (651)-�,-� x.4'7 �q Or"�
Maplewood Parks and Recreation
2100 White Bear Avenue
Maplewood, MN 55109
Packet Page Number 125 of 229
Maplewood Parks and Recreation
2100 White Bear Avenue
Maplewood, MN 55109
Program Scholarship Guidelines
1) Individuals applying for scholarship just be residents of Maplewood.
2) To qualify for assistance, families with school age children must qualify for the free
or reduced school lunch program guidelines as developed by School District #622 and
School District #623. Families with only preschool age children need only express the
need for assistance in order to participate,
3) Scholarships will be awarded on first come first serve basis.
4) Scholarship recipients may register for only one activity per season. This will allow
everyone an equal opportunity to participate in the Parks and Recreation Deportment
programs.
5) There is no limit to the number of scholarships any individual or family can receive per
year. However, the Maplewood Parks and Recreation Department does reserve the
.right to limit scholarships for those programs with limited registration.
6) Scholarships will only be awarded for individuals 17 years of age or younger.
7) A scholarship will provide 2/3 reduction in the price, with the participant paying 113
of the program fee to Maplewood Parks and Recreation Department for each program.
NO OTHER DISCOUNT WILL APPLY. The refund policy would remain in effect with
no refunds after the stat- of the activity, and a $5.00 service fee charged for the
cancellation prior to the start of the activity.
8) The parks and recreation Department will be scheduling quarterly volunteer work-
days where "credits" can be earned for recreational program fees. These 'credits'
can be used for the 1/3 cash payment for full registration if you do not qualify for the
student lunch program.
9) A limited amount of scholarship money has been allocated for City sanctioned athletic
association programs.
10) Scholarship applicants must fill out a scholarship application form and return it to
the Maplewood Parks and Recreation Department office along with their program
registration and program fee due (1/3 of the set fee).
11) Maplewood Community Center memberships or daily admission passes are not
eligible for scholarship monies.
12) A short note of thanks forwarded to the Mayor and City Council, 1830 E County Road
R, Maple-wood, MN 55109, would be appreciated.
13) For further information on this program, please feel free to contact Customer
Service Representative. This information will be kept strictly confidential.
Packet Page Number 126 of 229
MAPLEWOOb SCHOLARSHIP APPLICATION FORM
Maplewood Parks and Recreation Department
2100 White Bear Avenue
Maplewood, MN 55109
Students Name
Age - Grade School Attending
Parent's Name Him Phone
Address city Zip
Activity that you want to register for:
Activity # Session Fee:
Is your child currently participating in the School Lunch Program? )yes )no
Has your child received a scholarship from the City of Maplewood in the past?
( )yes ( )no
If yes, when
for what program
I have read the scholarship policy and I understand the requirements for application. I
understand that the Parks and Recreation Department Staff will keep this information
confidential. Scholarships granted reduce the program fees by 2/3 and require 1/3 of
the program fee for the program desired. This fee must be paid at the time of
cppiication."
I hereby grant permission for Maplewood Parks and Recreation staff to verify that we
are on the school Lunch Program.
Parent or Guardian
Date application accepted
) Approved
Denied
Date of Application
Fee paid by participant'. $
Fee paid by City
Staff
Packet Page Number 127 of 229
CITY COUNCIL POLICIES ON AWARDS OF
CHARITABLE GAMBLING TAX FUNDS
I All licensed charitable gambling organizations within the City are required to
contribute 10 percent (10%) of net profits derived from lawful gambling
activity in the City to the Charitable Gambling Tax Fund. These funds are
dispersed by the City Council for lawful expenditures.
2. Charitable Gambling Tax Funds shall be distributed for projects, equipment,
or activities that are based in the community and which primarily benefit of
Maplewood residents.
3. The allocation of Charitable Gambling Tax Funds is an annual award and
receipt of funds does not in any way guarantee or commit the City of
Maplewood to funding in any subsequent year. Each years funding requires a
new, separate application.
4. Projects which involve the purchase of equipment, supplies, or specific items
will be looked upon more favorably than requests for salaries or general
operating costs.
5. All funds are required to be expended for the requested project within one
year of the date of receipt of the award letter. Grantees shall submit such
receipts or other proof of expenditure for the proposed purpose with their
request for payment of the grant award.
6. No employee or department of the City of Maplewood shall solicit a donation
from a licensed charitable organization without City Manager approval. If
there is a financial need for a specific program that was not funded in the City
budget, staff may submit a request to the City Manager for the use of
Charitable Gambling Tax Funds.
7. In general, requests from organized athletic groups will not be funded.
Funding for these programs should be from participating families or
community auxiliary groups. There are so many athletic organizations within
the community that the City of Maplewood is not capable of funding their
financial requests nor fairly determining appropriate recipients.
8. The City of Maplewood grants funds from Lawful Gambling Tax Fund to
support activities and services benefiting Maplewood residents.. The first
priority in the granting of funds will be given to the City of Maplewood
domiciled organizations. The second priority or consideration will be given to
funding requests from other organizations which are used primarily for the
benefit of Maplewood residents.
9. All applications must be complete and submitted by the application deadline
established by the City Manager.
Updated 06.26.07
Packet Page Number 128 of 229
2010 Charitable Gambling Funds Score Sheet
Name of Organization
Requested
Amount
DL
KJ
EH
JN
WR
Proposed
Award
American Red Cross — TC Chapter
$2,500
Ashland Productions
$12,000
City of Maplewood Scholarship Fund
$2,000
Dispute Resolution Center
$3,000
Friends of Maplewood Nature
$7,200
Heritage Theatre Company
$9,400
Maplewood Area Historical Society
$16,250
Maplewood Community Center
$10,000
Maplewood Firefighters Flower Fund
$1,000
Maplewood Police Explorers
$8,000
Maplewood Police Reserves
$5,000
Poj Koob Yawm Ntxwy (PKYN)
$10,000
Ramsey County Fair
$4,650
St. Paul Composite Squadron Civilian
Air Patrol
$2,000
St. Paul Educational Foundation, Inc.
$5,000
Walker at Hazel Ridge
$6,500
Fund Reserves
TOTAL AMOUNT OF REQUESTS
$104,500
$0
$0
$0
$0
$0
$0
An estimated $25,000 is available revenue from proceeds of the 10% Charitable Gambling Tax.
Any reduction in available funds will result in a proportional reduction of the award amount.
Packet Pape Number 129 of 229
Agenda Item K3
AGENDA REPORT
TO: City Manager, Jim Antonen
FROM: H. Alan Kantrud, City Attorney;
SUBJECT: Suspension of Ordinance Calling for COLA increase for council salary
DATE: October 5, 2009
INTRODUCTION
The City Council moved to "not take" the mandatory COLA increase in their salaries on June 22, 2009.
While the intent was clear, staff is presenting an ordinance for your consideration that will speak to the
matter since the COLA adjustment is mandated by Ordinance, not policy.
DISCUSSION
The City Council passed a resolution on June 22, 2009 to simply "not take" the COLA in the upcoming
biannual pay period. Section 2 -38 of the Maplewood Code requires that this increase or adjustment
be made. See the attached minutes and code section, attached, for reference.
In order to remain consistent with the requirements of the Ordinance, staff is bringing forward this
Ordinance that essentially suspends the requirements of § 2 -38 for the upcoming biennium. A sunset
clause of sorts is built into the Ordinance, as written, and consequently staff will bring this issue back
to Council approximately two years from now for consideration of extending this policy for another
adjustment period.
RECOMMENDATION
Staff has presented the attached Ordinance at Council's request for action and recommends passage
and waiver of second reading.
Attachments:
1. Proposed Ordinance;
2. Minutes from June 22, 2009;
3. Maplewood Code, § 2 -38
Packet Page Number 130 of 229
ORDINANCE
AN ORDINANCE SUSPENDING THE REQUIREMENTS OF MAPLEWOOD CODE
§ 2 -38 REGARDING BIANNUAL COST OF LIVING ADJUSTMENTS TO CITY
COUNCIL MEMBERS
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY
OF MAPLEWOOD THAT:
The requirement of Section 2 -38 of the Maplewood City Code, as codified by
passage of Ordinance 810 (200 1) for a mandatory cost of living adjustment to the
Maplewood City Council and Mayor's salaries, scheduled to take effect January 1, 2010
is hereby WAIVED for the biannual pay - period of 2010 through 2011.
PASSED, APPROVED, AND ADOPTED THIS 12 DAY OF OCTOBER, 2009.
DIANA LONGRIE, MAYOR
{SEAL)
ATTEST:
KAREN GUILFOILE, CITY CLERK
Packet Page Number 131 of 229
Extracted from the Minutes for the June 22, 2009 City Council
Meeting
New Business Item L6
6. Repeal of Maplewood City Ordinance Section 2 -38 — Councilmember Hjelle
Councilmember Rossbach moved to not take the COLA increase in 2010.
Seconded by Councilmember Nephew. Ayes — All
The motion passed.
Packet Page Number 132 of 229
Maplewood City Code:
Sec. 2 -38. Compensation.
In accordance with state law, the salary of the mayor and the salary of each member of
the council is payable in biweekly installments. The mayor's salary and the salary of each
councilmember shall be adjusted biannually based on the change in the cost of living over
that two -year period. In every even - numbered year, the cost of living index published by
the department of labor shall be used for the prior two years to establish adjusted salaries
for the mayor and councilpersons. Such adjustments become effective on January I and
biannually thereafter.
(Code 1982, § 2 -23; Ord. No. 810, § 1, 2 -26 -2001)
Packet Page Number 133 of 229
THIS PAGE IS INTENTIONALLY LEFT BLAND
Packet Page Number 134 of 229
MEMORANDUM
TO: James Antonen, City Manager
FROM: Karen Guilfoile, City Clerk
DATE: September 22, 2009
Item L1
RE: Recap of 2009 Taste of Maplewood and Approval of Resolution of Support
For The 2010 Taste of Maplewood
Background
The third annual Taste of Maplewood and Friends event was held on August 13, 2009.
With a total of 74 vendors and approximately 4,000 attendees, the event was a great
success.
Since the inception of the Taste in 2007, staff has worked diligently to increase
participation both with vendors and attendees. In 2009 we obtained support from local
and metro area businesses that partnered with us as sponsors promoting the Taste
while giving them exposure in our Taste event guide and other promotional materials
including City Pages, Minneapolis St. Paul Magazine, Mom Talk.com, Pioneer Press,
etc. Sponsorship plays an invaluable role in assisting us in marketing the event and
helping defer costs related to the event.
When approaching businesses to sponsor the event, many informed us that they would
be interested in participating in the 2010 event as sponsors if they had the details and
related costs ahead of time so that they could include it in their 2010 budgets. Also,
numerous vendors have requested that the event be held over a two day period and
that the dates be set so that they can book us in their busy summer calendars.
Attached for your review is the draft of the preliminary vendor and sponsorship
brochure that staff is currently working on.
Recommendation
Staff is requesting that the city council approve a resolution of support for the 2010
Taste of Maplewood Event.
Resolution of Support for the 2010 Taste of Maplewood
Whereas the City of Maplewood has established the successful Taste of Maplewood
and Friends as an annual event that is an outreach to area businesses and families.
Packet Page Number 135 of 229
Whereas the Taste of Maplewood brings the community together and gives local
businesses the opportunity to showcase their offerings while providing families an
opportunity to experience a family friendly environment on the Maplewood Community
Center Campus.
Whereas due to previous success and the request of prior participants and those
desiring to participate, the 2010 Taste of Maplewood and Friends event will be held for
two days beginning August 6, 2010 from 4.00 p.m. to 10.00 p.m. commencing on
August 7, 2010 from 10:00 a.m. to 10.00 p.m.
Therefore Let it Be it Resolved that the city council supports the 2010 Taste of
Maplewood and Friends event that will be held on August 6 th and 7 th 2010, on the
Maplewood Community Center Campus.
Packet Page Number 136 of 229
AGENDA NO. M -1
AGENDA REPORT
TO: City Council
FROM: Finance Director
RE: APPROVAL OF CLAIMS
DATE: October 12, 2009
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$
1,197,229.15
Checks 4 79423 thru 4 79480
dated 09/22/09 thru 09/29/09
$
392,666.82
Disbursements via debits to checking account
dated 09/18/09 thru 09125109
$
882,011.38
Checks 4 79481 thru 4 79548
dated 09/30/09 thru 10/06/09
$
1,045,404.50
Disbursements via debits to checking account
dated 09/25/09 thru 10 /02 /09
$
3,517,311.85
Total Accounts Payable
PAYROLL
$
621,129.19
Payroll Checks and Direct Deposits dated 10102109
$
2,229.75
Payroll Deduction check 4 1007890 thru 9 1007891
dated 10102109
$ 623,358.94 Total Payroll
$ 4,140,670.79 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651 -249 -2902 if you have any questions on the
attached listing. This will allow me to check the supporting documentation on file if necessary.
kf
attachments
Packet Page Number 137 of 229
Check Register
City of Maplewood
09124/2009
Check Date Vendor
Description
Amount
79423
0912212009
00384
DE LAGE LANDEN FINANCIAL SRVS
79424
09122/2009
00384
DE LAGE LANDEN FINANCIAL SRVS
79425
09/22/2009
00384
DE LAGE LANDEN FINANCIAL SRVS
79426
0912212009
00384
DE LAGE LANDEN FINANCIAL SRVS
79427
09/2412009
01284
POSTMASTER
79428
09/29/2009
01973
ERICKSON OIL PRODUCTS INC
79429
09/2912009
03576
EUREKA RECYCLING
79430
0912912009
01337
RAMSEY COUNTY -PROP REC & REV
79431
09/29/2009
01360
REINHART FOODSERVICE
79432
09129/2009
01546
SUBURBAN SPORTSWEAR
09/29/2009
01546
SUBURBAN SPORTSWEAR
79433
0912912009
01190
XCEL ENERGY
09/2912009
01190
XCEL ENERGY
09129/2009
01190
XCEL ENERGY
09/2912009
01190
XCEL ENERGY
0912912009
01190
XCEL ENERGY
0912912009
01190
XCEL ENERGY
79434
09129/2009
01798
YOCUM OIL CO.
09/29/2009
01798
YOCUM OIL CO.
0912912009
01798
YOCUM OIL CO.
79435
09/2912009
00504
1ST LINE /LEEWES VENTURES LLC
79436
09/29/2009
00058
CRAIG AICHELE
79437
09/2912009
00064
MARKALDRIDGE
79438
0912912009
01996
ALLINA HEALTH SYSTEMS
79439
09/29/2009
01936
CHAD BERGO
79440
09129/2009
03738
BETHEL & ASSOCIATES, PA
79441
09/29/2009
04312
BRANCH & BOUGH
79442
0912912009
00211
BRAUN INTERTEC CORP.
79443
09/2912009
03486
BUBERL BLACK DIRT INC
79444
09129/2009
00309
COMMISSIONER OF TRANSPORTATION
79445
09/2912009
00543
GE CAPITAL
79446
0912912009
02135
GETHSEMANE LUTHERAN CHURCH
0912912009
02135
GETHSEMANE LUTHERAN CHURCH
09129/2009
02135
GETHSEMANE LUTHERAN CHURCH
79447
09/29/2009
04206
H.A. KANTRUD
79448
0912912009
03597
MARY JO HOFMEISTER
79449
09/2912009
04306
INSTANT WHIP- MINNEAPOLIS, INC.
79450
09/29/2009
03087
SCOTT A JACOBSON
79451
09/2912009
00790
KELLER ELECTRIC INC
79452
0912912009
03934
LISA KROLL
79453
09/29/2009
04341
LIFE LINK III
79454
09129/2009
00985
METROPOLITAN COUNCIL
79455
09/29/2009
04318
MILLER EXCAVATING, INC.
79456
0912912009
03270
MICHAEL A. MILLERIISN
79457
09/2912009
01175
CITY OF NORTH ST PAUL
79458
09129/2009
01199
JEROME NOVAK
79459
09/2912009
01202
NYSTROM PUBLISHING CO INC
79460
0912912009
00001
ONE TIME VENDOR
79461
0912912009
00001
ONE TIME VENDOR
79462
09129/2009
00001
ONE TIME VENDOR
79463
09/29/2009
00001
ONE TIME VENDOR
79464
0912912009
00001
ONE TIME VENDOR
79465
09/2912009
00001
ONE TIME VENDOR
79466
09/29/2009
00001
ONE TIME VENDOR
79467
09/2912009
00001
ONE TIME VENDOR
79468
0912912009
00001
ONE TIME VENDOR
79469
09/29/2009
01254
PEPSI -COLA COMPANY
79470
09129/2009
00396
DEPT OF PUBLIC SAFETY
RICOH LEASE 24933759 8/1 -911 & 9/1 -10/1
RICOH LEASE 24673353 PERION 7115 -8115
RICOH 24923154 7/15 -8/15 & 8115 -9115
RICOH 24821686 PERIOD 8115 - 9115
MAILING OCT CITY NEWS PERMIT 4903
CAR WASHES - AUG
RECYCLING - SEPT
911 DISPATCH SRVS - AUG
MDSE FOR RESALE
YOUTH LEAGUE VB SHIRTS
TRAINER UNIFORM SHIRTS
ELECTRIC UTILITY
ELECTRIC & GAS UTILITY
ELECTRIC & GAS UTILITY
ELECTRIC & GAS UTILITY
ELECTRIC & GAS UTILITY
FIRE SIRENS
GASOLINE - SEPT
DIESEL FUEL - SEPT
DIESEL FUEL
MDSE FOR RESALE
REIMS FOR MILEAGE 8125
REIMB FOR PDA 9113
IN HOUSE EMT SCHOOL
REIMB FOR INT & MILEAGE 913
RETAINER FOR LEGAL SRVS - OCT
DISEASE TREE INSPECTION SRVS
PROD 08 -20 ENGINEERING FEES
BLACK DIRT FOR SOCCER FIELD
PROD 08 -20 ENGINEERING TESTING
RICOH COPIER 90133827967
PARK LAND LEASE - AUG
PARK LAND LEASE - SEPT
PARK LAND LEASE - OCT
PROSECUTION & LEGAL SRVS - OCT
REIMB FOR MILEAGE 8118 - 9115
MDSE FOR RESALE
REIMB FOR MILEAGE 9115 - 9117
LIGHT FIXTURES GOODRICH PARK
REIMB FOR MILEAGE 911 - 9115
TRAINING REGISTRATIONS
WASTEWATER - OCTOBER
PROD 08 -10 CARSGROVE PARPMT #3
ADULT SOFTBALL UMPIRE BILL 8/10 -
MONTHLY UTILITIES
REIMB FOR UNIFORM SHOES 9/9
PRINTING MAPLEWOOD MONTHLY -SEPT
REFUND J COLLINS OVERPMT AMB
REFUND EAST METRO INT - BANQUET
REIMB J GRIEMANN INVISIBLE FENCE
REFUND R KJONAAS - TREE REBATE
REFUND WEATHERGUARD BL -09 -22487
REFUND LUONG MEDICA
REFUND P VAUGHAN HP BENEFIT
REFUND R VOIGT HP BENEFIT
REFUND N MEYSEMBOURG - MEDICA
MDSE FOR RESALE
VEHICLE FORFEITURE
957.00
751.17
524.36
265.50
4,500.00
96.00
23,227.21
18,147.92
305.68
1,33&00
260.00
8,328.58
5,154.49
3,083.35
2,458.20
30427
50.56
10,86920
6,236.08
28.30
90.75
34.10
160.67
8,424.00
73.68
6,375.00
2,200.00
3,166.75
4,536.90
180.68
352.68
2,200.00
2,200.00
2,20x00
16,500.00
14.58
247.34
48.95
24,969.00
28.08
375.00
213,483.08
621, 568.73
4,865.00
3,001.70
49.99
7,345.00
1,095.53
525.00
299.95
100.00
92.50
80.00
80.00
80.00
40.00
139.62
370.40
Packet Page Number 138 of 229
Packet Page Number 139 of 229
0912912009
00396
DEPT OF PUBLIC SAFETY
TRANSFER TITLES OF FORFEITED
40.00
79471
09129/2009
02001
CITY OF ROSEVILLE
MONTHLY JOINT POWER SRVS - SEPT
625.00
79472
09/2912009
01387
DR. JAMES ROSSINI
ADMIN FEE FOR STRESS TEST - SEPT
100.00
79473
0912912009
03879
SANSIO
EMS RUNSHEETSISUBSCRIPTION - OCT
616.76
79474
0912912009
01463
SISTER ROSALIND GEFRE
MCC MASSAGES - AUG
1.334.00
79475
09129/2009
03236
CITY OF ST MICHAEL
CONFERENCE FEE
25.00
0912912009
03236
CITY OF ST MICHAEL
CONFERENCE FEE
25.00
79476
0912912009
01836
CITY OF ST PAUL
PROD 07 -14 WATERMAIN WORK
8,897.94
0912912009
01836
CITY OF ST PAUL
WATERMAIN WORK
7,888.04
09129(2009
01836
CITY OF ST PAUL
WATERMAIN WORK
468.01
09/2912009
01836
CITY OF ST PAUL
STREET LIGHT REPAIR
141.24
79477
0912912009
02981
STORK TWIN CITY TESTING CORP
PROD 08 -10 TESTING
3,362.25
79478
0912912009
01574
T.A. SCHIFSKY & SONS, INC
PROD 08 -12 CASTLE AVE PMT #3
154,593.82
09129/2009
01574
T.A. SCHIFSKY & SONS, INC
VARIOUS BITUMINOUS MATERIALS
1,780.92
09/2912009
01574
T.A. SCHIFSKY & SONS, INC
VARIOUS BITUMINOUS MATERIALS
1,066.19
79479
0912912009
02069
ULTIMATE DRAIN SERVICES INC
PROD 09 -13 SEWER TELEVISING
590.00
0912912009
02069
ULTIMATE DRAIN SERVICES INC
PROD 09 -13 SEWER TELEVISING
495.00
09129/2009
02069
ULTIMATE DRAIN SERVICES INC
PROD 09 -13 SEWER TELEVISING
420.00
79480
09/2912009
01750
THE WATSON CO INC
MDSE FOR RESALE
281.45
58 Checks in this report.
1.997.229.15
Packet Page Number 139 of 229
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted
Settlement
Date
Date
Payee
Description
Amount
09118/09
09121109
Mon
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
9,748.75
09118/09
09/21109
ICMA (Vantagepointe)
Deferred Compensation
3,934.38
09118109
09/21/09
MN Dept of Natural Resources
DNR electronic licenses
567.00
09121/09
09/22/09
Tues
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
13,803.12
09/21/09
09/22/09
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
2,634.04
09/21/09
09/22/09
US Treasurer
Federal Payroll Tax (FICA)
94,792.34
09/21/09
09/22/09
PERA
PERA
85,917.14
09/21/09
09/22/09
ING - State Plan
Deferred Compensation
25,234.00
09/22/09
09/23/09
Wed
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
15,216.84
09/22/09
09/23/09
Labor Unions
Union Dues
3,932.72
09/22/09
09/23/09
ARC Administration
HRA Flex plan
83,817.35
09/22/09
09/23/09
MN State Treasurer
State Payroll Tax
19,387.30
09/22/09
09/23/09
WI Dept of Revenue
State Payroll Tax
1,278.61
09/23/09
09/24/09
Thur
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
15,722.06
09/23/09
09/24/09
ARC Administration
DCRP & Flex plan payments
3,020.54
09/24/09
09/25/09
Fri
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
13,660.63
TOTAL
*Detailed listing of VISA purchases is attached.
392,666. &2
Packet Page Number 140 of 229
Check Register
City of Maplewood
1010212009
Check
Date
Vendor
79481
0913012009
04344
IMAGEWERKS
79482
1010112009
02464
US BANK
79483
10/01/2009
00001
ONE TIME VENDOR
79484
1010612009
00283
CENTURY COLLEGE
79485
10/06/2009
02728
KIMLEY -HORN & ASSOCIATES INC
10/06/2009
02728
KIMLEY -HORN & ASSOCIATES INC
1010612009
02728
KIMLEY -HORN & ASSOCIATES INC
10/06/2009
02728
KIMLEY -HORN & ASSOCIATES INC
1010612009
02728
KIMLEY -HORN & ASSOCIATES INC
1010612009
02728
KIMLEY -HORN & ASSOCIATES INC
79486
10/06/2009
01337
RAMSEY COUNTY -PROP REC & REV
79487
10/06/2009
01190
XCEL ENERGY
10/06/2009
01190
XCEL ENERGY
10/06/2009
01190
XCEL ENERGY
1010612009
01190
XCEL ENERGY
79488
10/06/2009
03613
ACTION IMPRINTS
79489
10/06/2009
04006
BASIC ANIMAL RESCUE TRAINING
79490
1010612009
03589
YANCY BECK
79491
10/06/2009
03513
BRIAN BIERDEMAN
79492
1010612009
04333
BIG EVENT PRODUCTIONS
10/06/2009
04333
BIG EVENT PRODUCTIONS
10/06/2009
04333
BIG EVENT PRODUCTIONS
79493
1010612009
04343
CITY OF BLAINE
79494
1010612009
02929
CNAGLAC
79495
1010612009
00324
CONTINENTAL SAFETY EQUIP.
79496
1010612009
04342
CRIME STOPPERS OF MINNESOTA
79497
10/06/2009
03035
BOB DOLLERSCHELL
79498
10/06/2009
00531
FRA -DOR INC.
79499
1010612009
03516
ANTHONY GABRIEL
79500
10/06/2009
00659
HENNEPIN TECHNICAL COLLEGE
79501
1010612009
03087
SCOTT A JACOBSON
79502
10/06/2009
04005
JOHN A DALSIN & SON, INC
79503
10/06/2009
00827
L M C I T
79504
1010612009
00827
L M C I T
79505
10/06/2009
00393
DEPT OF LABOR & INDUSTRY
79506
1010612009
03445
LANDSCAPE STRUCTURES INC
79507
10/06/2009
04341
LIFE LINK III
79508
10/06/2009
02530
MCKINZIE METRO APPRAISAL
1010612009
02530
MCKINZIE METRO APPRAISAL
79509
10/06/2009
03818
MEDICA
79510
1010612009
04193
MIDAMERICA AUCTIONS
79511
1010612009
03270
MICHAEL A. MiLLERIISN
79512
1010612009
04316
CITY OF MINNEAPOLIS RECEIVABLES
79513
1010612009
01079
MN CHIEFS OF POLICE ASSN
79514
10(06(2009
01085
MN LIFE INSURANCE
79515
1010612009
01126
MN NCPERS LIFE INSURANCE
79516
1010612009
01060
MN STATE FIRE CHIEFS ASSOC
79517
1010612009
01133
ED NADEAU
79518
1010612009
01204
CITY OF OAKDALE
79519
1010612009
00001
ONE TIME VENDOR
79520
1010612009
00001
ONE TIME VENDOR
79521
1010612009
00001
ONE TIME VENDOR
79522
1010612009
00001
ONE TIME VENDOR
79523
1010612009
00001
ONE TIME VENDOR
79524
1010612009
00001
ONE TIME VENDOR
79525
10(06(2009
00001
ONE TIME VENDOR
79526
1010612009
00001
ONE TIME VENDOR
Description
Amount
PRINTING SRVS FOR TASTE OF MW
FUNDS FOR ATM
J BERGSRUD RECYCLING WINNER -OCT
SUPERVISOR TRAINING
PROD 09 -04 PROF SRVS THRU 8131
PROD 08 -13 PROF SRVS THRU 8131
PROD 09 -13 PROF SRVS THRU 8131
PROD 04 -21 PROF SRVS THRU 8131
PROD 07 -30 PROF SRVS THRU 8131
PROD 06 -16 PROF SRVS THRU 8131
LOCAL IMPROVEMENT ASSESSMENT
ELECTRIC & GAS UTILITY
ELECTRIC UTILITY
ELECTRIC UTILITY
METERED SPEED SIGN
CLOTHING EXP VIPS MEMBERS
ANIMAL TRAINING
EXPLORERS UNIFORMS
K -9 MAINTENANCE - OCT
DOWN PAYMENT 2010 CONCERT MCC
DOWN PAYMENT 2010 CONCERT MCC
DOWN PAYMENT 2010 CONCERT MCC
SUPERVISION TRAINING
MONTHLY PREMIUM - OCTOBER
AIR MONITORS
LAW ENFORCEMENT FROG
REIMB FOR MILEAGE 9120 - 9123
CONCRETE/BLACK DIRT
K -9 MAINTENANCE - OCT
PART OF OFFICER CERTIFICATION
REIMB FOR MILEAGE 9121 - 9125
REPAIR ROOF LEAK PW
GERERAL LIAB INS 1ST & 2ND
CLAIM DEDUCTIBLE #11069687
BLDG OFFICIAL RECERTIFICATION
FABRICATION OF CLIMBING ROCK -
EMS TRAINING
PROD 08 -12 LAND APPRAISALS
PROD 08 -12 LAND APPRAISALS
MONTHLY PREMIUM - OCT
FORFEITED VEHICLE STORAGE - SEPT
ADULT SOFTBALL UMPIRES 919 - 9124
AUTO PAWN SYSTEM - JUNE
CONFERENCE FEES
MONTHLY PREMIUM - OCT
MONTHLY PREMIUM - OCT
OFFICERS TRAINING
REIMB FOR 6 MONTHS OF INSURANCE
1994 AMBULANCE
REFUND NPT BREAST CANCER BOND
REFUND M JOHNSON HP BENEFITS
REFUND B CARLSON HP BENEFITS
REFUND G KIPP HP BENEFITS
REFUND CORBO HP BENEFITS
REFUND C POLASKI FALL SOCCER
REFUND VOLKMANN HP BENEFITS
REFUND S LLOYD B -BALL CLINIC
6,438.63
8,000.00
50.00
130.00
46,247.80
36,650.89
35,977.74
23,097.40
1,684.09
463.75
7,430.00
21, 263.39
1,153.03
56.55
11.56
70328
1
175.00
35.00
325.00
162.50
155.00
1,700.00
531.50
4,595.65
150.00
177.10
132.22
35.00
442.08
39.05
1,425.49
119,953.00
1,012.45
25.00
6,204.00
325.00
1,450.00
1,150.00
147,912.48
2,250.00
1,700.00
730.00
95.00
3,543.90
432.00
130.00
1,950.00
10,500.00
5,000.00
180.00
120.00
80.00
80.00
62.00
60.00
50.00
Packet Page Number 141 of 229
79527
10/06/2009
00001
ONE TIME VENDOR
REFUND T JONES B -DAY PARTY
42.85
79528
1010612009
00001
ONE TIME VENDOR
REFUND N EBNER UCARE BENEFITS
40.00
79529
1010612009
00001
ONE TIME VENDOR
REFUND C HERREN HP BENEFITS
40.00
79530
1010612009
00001
ONE TIME VENDOR
REFUND O HOLZBAUER HP BENEFITS
40.00
79531
1010612009
00001
ONE TIME VENDOR
REFUND J BROZAK MEDiCA BENEFITS
20.00
79532
10/06/2009
00001
ONE TIME VENDOR
REFUND F LOPEZ FALL SOCCER
2000 .
79533
10/06/2009
00001
ONE TIME VENDOR
REFUND W WEGLEITNER BCBS
2000 .
79534
1010612009
04265
MARIA PIRELA
FALL SESSION - ZUMBA INSTRUCTOR
192.70
79535
10/06/2009
03811
PROM CATERING
BARTENDER FOR CONCERT MCC 9119
213.75
79536
1010612009
04184
MICHELLE PRONSATI
9110 - 10/22 ZUMBA INSTRUCTOR MCC
527.10
79537
10/06/2009
00396
DEPT OF PUBLIC SAFETY
TRANSFER TITLES FORFEITED
20.00
79538
10/06/2009
02008
RAMSEY COUNTY PUBLIC WORKS
STREET STRIPING
18,680.97
79539
1010612009
01418
SAM'S CLUB DIRECT
CARVE RIEDGERTONIELECTION
441.46
10/06/2009
01418
SAM'S CLUB DIRECT
VENDING MACHINE /COFFEE SUPPLIES
240.77
1010612009
01418
SAM'S CLUB DIRECT
MDSE FOR RESALE
150.24
10/06/2009
01418
SAM'S CLUB DIRECT
MDSE FOR RESALE
135.78
10/06/2009
01418
SAM'S CLUB DIRECT
MDSE FOR RESALE
106.83
1010612009
01418
SAM'S CLUB DIRECT
MDSE FOR RESALE
99.50
10/06/2009
01418
SAM'S CLUB DIRECT
B -DAY SUPPLIES t GRAB BAG BINGO
63.48
1010612009
01418
SAM'S CLUB DIRECT
B -DAY PROD & CHILDCARE SUPPLIES
30.18
1010612009
01418
SAM'S CLUB DIRECT
ELECTION TRAINING SUPPLIES
27.63
10/06/2009
01418
SAM'S CLUB DIRECT
ELECTION MEETING SUPPLIES
17.87
10/06/2009
01418
SAM'S CLUB DIRECT
B -DAY PROG SUPPLIES
12.34
79540
10/06/2009
00198
ST PAUL REGIONAL WATER SRVS
WATER UTILITY
2,736.06
79541
10/06/2009
01836
CITY OF ST PAUL
PRINTING FOR MARKETING PROJ
2,422.86
1010612009
01836
CITY OF ST PAUL
WATER USAGE - SWEEPING
315.19
10/06/2009
01836
CITY OF ST PAUL
CRIME LAB SERVICES - AUGUST
270.00
79542
10/06/2009
02981
STORK TWIN CITY TESTING CORP
PROD 08 -10 ENGINEERING TESTING
1,62175
79543
1010612009
01550
SUMMIT INSPECTIONS
ELECTRICAL INSPECTIONS - SEPT
3,990.20
79544
10/06/2009
01574
T.A. SCHiFSKY & SONS, INC
PROD 08 -20 CO RD D PARTPMT #2
338,625.82
79545
1010612009
04081
MICHAEL W. THOMPSON
REIMB FOR MILEAGE 7122 - 9122
92.13
79546
10/06/2009
00529
UNION SECURITY INSURANCE CO
LTD PLAN 4043120 -2 - OCT
2,800.19
10/06/2009
00529
UNION SECURITY INSURANCE CO
STD PLAN 4043120 -1 - OCT
1,811.00
79547
1010612009
03419
VERSA -LOK RETAINING WALL SYS
CAP BLOCK FOR EDGING
530.10
79548
10/06/2009
01807
SUSAN ZW IEG
REIMB FOR MILEAGE 9120 - 9123
177.10
68 Checks in this
report.
882.011.38
Packet Page Number 142 of 229
CITY OF MAPLEWOOD
Disbursements via Debits to Checking account
Transmitted
Settlement
Date
Date
Payee
Description
Amount
09125/09
09128109
Mon
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
15,850.35
09125/09
09/28109
MN Dept of Natural Resources
DNR electronic licenses
579.50
09128109
09/29/09
Tues
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
22,695.65
09129/09
09/30/09
Wed
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
3,061.65
09/29/09
09/30/09
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
20,479.05
09/29/09
09/30/09
US Bank VISA One Card*
Purchasing Card Items
49,233.09
09/30/09
10/01/09
Thurs
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
20,557.41
10/01/09
10/02/09
Fri
MN State Treasurer
Drivers License /Deputy Registrar(city clrk)
19,268.26
10/01/09
10/02/09
US Bank VISA One Card
Credit Card Billing Fee
1,132.62
10/01/09
10/02/09
US Bank
Debt Service Payment
892,546.92
TOTAL
*Detailed listing of VISA purchases is attached.
1,045,404.50
Packet Page Number 143 of 229
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK fr CHECK DATE
EMPLOYEENAME
AMOUNT
10/02109
BRUNSBERG, STEVEN
50.00
10102/09
HJELLE. ERIK
416.42
10102/09
JUENEMANN, KATHLEEN
416.42
10 /02 /09
NEPHEW, JOHN
416.42
10/02/09
ROSSBACH, WILLIAM
416.42
10/02109
STRAUIMANIS, MARIS
24750
10/02109
AHL, R. CHARLES
5,121.44
10/02109
ANTONEN, JAMES
5.800.00
10/02109
BURLINGAME, SARAH
1.772.42
10102%09
CHRISTENSON, SCOTT
2,065.59
10102%09
FARR, LARRY
2,668.94
10102/09
JAHN, DAVID
1,788.37
10102 /09
RAMEAUN, THERESE
2,942.52
10102109
FORMANEK, KAREN
1,633.35
10102109
MITTET, ROBERT
3,572.04
10/02/09
ANDERSON, CAROLE
2,186.30
10/02/09
DEBILZAN, JUDY
1,277.79
10/02/09
JACKSON, MARY
2,042.95
10/02/09
KELSEY, CONNIE
2,494.29
10/02/09
LAYMAN, COLLEEN
2.743.10
10/02/09
CAREY, HEIDI
2.423.75
10/02109
GUILFOILE, KAREN
4,11810
10/02109
KROLL, LISA
1,989.24
10/02109
NEPHEW, MICHELLE
1.458.79
10/02109
SCHMIDT, DEBORAH
2,395.37
10102/09
SPANGLER, EDNA
996.33
10102/09
THOMFORDE, FAITH
633.75
10102/09
CORTESI, LUANNE
1,039.15
10102/09
JAGOE, CAROL
1,983.56
10102109
KELLY, LISA
1,215.26
10102109
LARSON, MICHELLE
1,147.27
10/02109
MECHELKE, SHERRIE
1,146.36
10/02109
MOY, PAMELA
1,146.36
10102/09
OSTER, ANDREA
1,833.17
10102/09
WEAVER, KRISTINE
2,118.97
10/02/09
ARNOLD, AJLA
1,496.00
10/02/09
CORCORAN, THERESA
1.828.55
10/02109
KVAM, DAVID
4,08618
10/02109
PALANK, MARY
1,83317
10/02109
POWELL, PHILIP
2.818.15
10/02109
SVENDSEN, JOANNE
2,022.59
10102%09
THOMALLA, DAVID
4,839.74
10102%09
YOUNG. TAMELA
1,828.55
10102 /09
ABEL, CLINT
2,975.51
10102 /09
ALDRIDGE, MARK
3,176.80
10102109
BAKKE, LONN
3,074.20
10102109
BARTZ, PAUL
3,737.35
Packet Page Number 144 of 229
10102/09
BELDE, STANLEY
2,907.47
10102/09
BENJAMIN, MARKESE
2,773.26
10102/09
BIERDEMAN. BRIAN
3.308.52
10/02109
BOHL, JOHN
3,15913
10/02109
BUSACK, DANIEL
3,471.77
10/02109
COFFEY, KEVIN
2,791.92
10/02109
CROTTY, KERRY
3,405.59
10/02%09
DEMULLING, JOSEPH
2,226.86
10/02%09
DOBLAR, RICHARD
3,473.16
10102/09
DUGAS, MICHAEL
3.710.61
10102/09
FRITZE, DEREK
2.601.57
10102109
GABRIEL, ANTHONY
3,28392
10102109
HAWKINSON JR, TIMOTHY
2,558.87
10/02/09
HER, PHENG
1112.96
10/02/09
HILBERT, STEVEN
1945.95
10/02/09
JOHNSON, KEVIN
4,307.66
10/02/09
KALKA, THOMAS
1,668.68
10 /02 /09
KARIS, FLINT
3,575.04
10 /02 /09
KONG, TOMMY
3,151.10
10/02109
KREKELER, NICHOLAS
1,472.68
10/02109
KROLL, BRETT
2,887.29
10/02/09
LANGNER, TODD
3,128.12
10/02/09
LARSON, DANIEL
2,987.79
10102/09
LU, JOHNNIE
2,962.66
10102 /09
MARINO, JASON
2,937.54
10102/09
MARTIN, DANIEL
2,093.98
10102/09
MARTIN, JERROLD
2,900.96
10102109
MCCARTY, GLEN
2,923.24
10102109
METRY, ALESIA
2,91492
10/02/09
NYE, MICHAEL
3,025.62
10/02/09
OLSON, JULIE
2,726.02
10/02/09
PALMA, STEVEN
3,058.13
10/02/09
RHUDE, MATTHEW
3,001.02
10 /02 /09
SHORTREED, MICHAEL
3,881.66
10 /02 /09
STEFFEN, SCOTT
81,987.63
10/02109
STEINER, JOSEPH
3,264.60
10/02109
SYPNIEWSKI, WILLIAM
2,731.18
10/02/09
SZCZEPANSKI, THOMAS
2360.25
10/02/09
TAUZELL, BRIAN
1957.17
10/02/09
TRAM, JOSEPH
2,949.33
10/02/09
WENZEL, JAY
2,975.23
10102 /09
XIONG, KAO
2.768.84
10102/09
BERGERON, JOSEPH
3.596.49
10102109
ERICKSON, VIRGINIA
3,255.55
10102109
FLOR, TIMOTHY
1,588.29
10/02/09
FRASER, JOHN
3,132.96
10/02/09
LANGNER, SCOTT
2,896.00
10/02/09
REZNY, BRADLEY
2,208.98
10/02/09
THEISEN, PAUL
3,225.69
10 /02 /09
THIENES, PAUL
5,015.38
10 /02 /09
BAUMAN, ANDREW
2,451.56
10/02109
DAWSON, RICHARD
2,835.99
10/02109
DOLLERSCHELL, ROBERT
293.39
10/02/09
EVERSON, PAUL
3,652.77
10/02/09
FOSSUM, ANDREW
2,334.97
10102/09
HALWEG, JODI
2,600.34
Packet Page Number 145 of 229
10102/09
JUNGIYIANN, BERNARD
3,306.79
10102/09
MONDOR, MICHAEL
480.00
10102/09
NOVAK, JEROME
456.75
10/02109
OLSON, JAMES
2,43514
10/02109
PERBIX, CHARLES
2,195.33
10/02109
PETERSON, ROBERT
2.886 28
10/02/09
PLACE. ANDREA
2.394.62
10102/09
SEDLACEK, JEFFREY
2,698.14
10102/09
STREET, MICHAEL
2,480.03
10102/09
SVENDSEN, RONALD
2,909.36
10102/09
GERVAIS -JR, CLARENCE
3,472.14
10102109
LUKIN, STEVEN
4,38797
10102109
ZWIEG, SUSAN
2,170.15
10/02/09
KNUTSON, LOIS
1077.05
10/02/09
NIVEN, AMY
1,371.42
10/02/09
PRIEFER, WILLIAM
3,047.58
10/02/09
BRINK, TROY
2,064.55
10 /02 /09
BUCKLEY, BRENT
2;167.95
10 /02 /09
DEBILZAN, THOMAS
2,064.55
10/02109
EDGE, DOUGLAS
2,066.86
10/02109
HAMRE, MILES
1,260.00
10/02/09
JONES, DONALD
2,064.55
10/02/09
MEISSNER, BRENT
1,705.35
10102 /09
MEYER, GERALD
2,147.39
10102 /09
NAGEL, BRYAN
3,229.26
10102/09
OSWALD, ERICK
2,271.57
10102/09
RUNNING, ROBERT
2:222.95
10102109
TEVLIN, TODD
2,06456
10102109
BURLINGAME, NATHAN
1,84696
10/02/09
DUCHARME, JOHN
2,634.06
10/02/09
EATON. MEGAN
341.25
10102/09
ENGSTROM, ANDREW
2,277.35
10102/09
JACOBSON.. SCOTT
2,402.91
10 /02 /09
JAROSCH, JONATHAN
2.555.77
10 /02 /09
KREGER, JASON
1.937.35
10/02109
KUMMER, STEVEN
2,89095
10/02109
LINDBLOM, RANDAL
4,293.29
10/02/09
LOVE, STEVEN
2,807.75
10/02/09
O'CONNOR, DONOVAN
338.00
10102/09
THOMPSON, MICHAEL
3,480.58
10102/09
ZIEMAN, SCOTT
198.00
10102/09
EDSON, DAVID
2,112.08
10102/09
HINNENKAMP, GARY
2,417.24
10102109
MARUSKA, MARK
3,090.00
10102109
NAUGHTON, JOHN
2,080.55
10/02/09
NORDQUIST, RICHARD
1066.86
10/02/09
SCHINDELDECKER, JAMES
2069.17
10/02/09
BIESANZ, OAKLEY
1,476.59
10/02/09
DEAVER, CHARLES
748.04
10 /02 /09
GERNES, CAROLE
693.89
10 /02 /09
HAYMAN, JANET
1,040.10
10/02109
HUTCHINSON, ANN
2,15991
10/02109
SOUTTER, CHRISTINE
114.38
10/02/09
WACHAL, KAREN
791.88
10/02/09
BERM, LOIS
60.00
10102/09
FINWALL, SHANN
2,989.35
Packet Page Number 146 of 229
10102/09
FRY, PATRICIA
1,914.06
10102/09
GAYNOR, VIRGINIA
2,969.70
10102/09
KONEWKO, DUWAYNE
4,362.50
10/02109
SINDT, ANDREA
1,977.35
10/02109
THOMPSON, DEBRA
731.42
10/02109
EKSTR.AND, THOMAS
3.707.78
10/02109
MARTIN, MICHAEL
2.458.95
10/02%09
BRASH, JASON
1,850.95
10/02%09
CARVER, NICHOLAS
3,118.02
10102/09
FISHER, DAVID
3,687.08
10102/09
RICE, MICHAEL
2,559.75
10102109
SWAN, DAVID
2,61015
10102109
WELLENS, MOLLY
1,492.32
10/02/09
BERGER, STEPHANIE
303.75
10/02/09
BJORK, BRANDON
187.00
10/02/09
FRANK, PETER
250.00
10/02/09
JANASZAK, MEGHAN
195.00
10 /02 /09
KOHLMAN, JENNIFER
87.75
10 /02 /09
MILTON, SCOTT
184.00
10/02109
ROBBINS, AUDRA
2,513.20
10/02109
SCHALLER, SCOTT
162.75
10/02/09
SHERRILL, CAITLIN
562.14
10/02/09
STAPLES, PAULINE
3,309.18
10102/09
TAUBMAN, DOUGLAS
3,208.66
10102/09
TAYLOR, JAMES
2,170.42
10102 /09
ADAMS, DAVID
1.626.15
10102/09
GERMAIN, DAVID
2,073.79
10102109
HAAG, MARK
2,115.02
10102109
NADEAU, EDWARD
22,689.72
10/02/09
SCHULTZ, SCOTT
2,986.78
10/02/09
ANZALDI. MANDY
1,633.51
10/02/09
BERGLUND, DANIEL
412.25
10/02/09
BRENEMAN, NEIL
1,882.84
10 /02 /09
COLLINS, ASHLEY"
151.00
10 /02 /09
CRAWFORD - JR, RAYMOND
791.40
10/02109
DICKS, JOHN
338.40
10/02109
EVANS, CHRISTINE
1,173.83
10/02/09
FABIO- SHANLEY. MICHAEL
125.25
10/02/09
GLASS, JEAN
2.041.87
10/02/09
HANSEN, LORI
2,692.83
10/02/09
HER, CHONG
404.00
10102/09
HER, PETER
334.95
10102/09
HOFMEISTER, MARY
863.42
10102109
HOFMEISTER, TIMOTHY
376.25
10102109
OLSON, SANDRA
318.00
10/02/09
PELOQUIN, PENNYE
501.03
10/02/09
PENN, CHRISTINE
1575.00
10/02/09
SCHOENECKER, LEIGH
455.75
10/02/09
VANG, KAY
212.00
10 /02 /09
VANG, TIM
63.50
10 /02 /09
VUE, LOR PAO
104.00
10/02109
AICHELE, MEGAN
102.00
10/02109
AMUNDSON, DANIKA
157.26
10/02/09
BEITLER, JULIE
72.00
10/02/09
BIGGS, ANNETTE
54.83
10102/09
BRENEMAN, SEAN
138.50
Packet Page Number 147 of 229
10102/09
BRUSOE, AMY
178.83
10102/09
BRUSOE, CRISTINA
227.05
10102/09
CAMPBELL, JESSICA
72.00
10/02109
CLARK, PAMELA
75.00
10/02109
COLEMAN, DAYSHIA
31.00
10/02109
DEMPSEY, BETH
183.75
10/02109
DUNN, RYAN
876.56
10102%09
ERICKSON- CLARK, CAROL
44.38
10102%09
GRUEN IAGEN, LINDA
176.05
10102/09
HALL, HOLLY
179.00
10102/09
HANSEN, HANNAH
25.38
10102109
HOLMBERG, LADONNA
362.00
10102109
HORWATH, RONALD
2,513.20
10/02109
JOSSART, ANGELA
17.00
10/02/09
JOYER, JENNA
101.36
10/02/09
KOGLER, RYAN
303.10
10/02/09
KOHLER, ROCHELLE
51.00
10/02/09
KRONHOLM, KATHRYN
686.06
10/02/09
KURZHAL, ALISON
101.36
10/02109
LAMEYER, ZACHARY
28.69
10/02109
MATHEWS, LEAH
310.41
10/02/09
MCCANN, NATALIE
90.00
10/02/09
MCCARTHY, ERICA
138.38
10102 /09
NADEAU, KELLY
151.26
10102/09
PEHOSKI, JOEL
50.00
10102/09
PROESCH, ANDY
648.83
10102/09
RENFORD, NATHAN
183.01
10102109
RHODY, DIANE
43650
10102109
RICHTER, DANIEL
54.00
10/02/09
RICHTER, NANCY
1,255.62
10/02/09
ROLLOFF- FELLNER, TAYLOR
17.66
10102/09
RONNING.ISAIAH
132.30
10102/09
SCHAEFER, NATALIE
101.39
10/02/09
SCHREIER, ROSEMARIE
195.25
10/02/09
SCHREINER, MICHELLE
121.88
10/02109
SCHUNEMAN, GREGORY
213.84
10/02109
SJERVEN, BRENDA
136.00
10/02/09
SKAAR, SAMANTHA
64.13
10/02/09
SKUNES, KELLY
45.00
10102%09
SMITH, ANN
157.60
10102%09
SMITLEY, SHARON
201.20
10102/09
TUPY, ELIANA
119.00
10102/09
TUPY, HEIDE
111.00
10102109
TUPY, MARCUS
368.80
10102109
WARNER, CAROLYN
310.80
10/02/09
WEDES, CARYL
98.00
10/02/09
WEEVER, NAOMI
43.50
10/02/09
WOLFGRAM, TERESA
55.49
10/02/09
WOODMAN, ALICE
138.00
10/02/09
YOUNCE, BLAISE
65.25
10/02/09
ZALK, DAVID
18.13
10/02109
BOSLEY, CAROL
37515
10/02109
HOLMGREN, STEPHANIE
99.88
10/02/09
LANGER, CHELSEA
193.38
10/02/09
LANGER, K.AYLYN
133.88
10102/09
SAVAGE, KAREN
57.00
Packet Page Number 148 of 229
Packet Page Number 149 of 229
10102/09
ZAGER, LINNEA
156.76
10/02/09
BEHAN, JAMES
1.895.40
10/02/09
BOWMAN, MATTHEW
279.30
10/02109
COLEMAN, PATRICK
150.44
10/02109
CURRAN, JAMES
360.00
10/02/09
DOUGLASS, TOM
1.301.56
10/02/09
LONETTI, JAMES
480.00
10102 /09
MALONEY, SHAUNA
188.50
10102/09
PRINS, KELLY
1,220.22
10/02/09
REILLY, MICHAEL
1,861.35
10/02/09
SCHOENECKER, KYLE
178.38
10102109
VALERIO, TARA
304.00
10102109
AICHELE, CRAIG
1,995.80
10/02/09
PRIEM, STEVEN
2322.15
10/02/09
WOEHRLE, MATTHEW
2,040.07
10/02/09
BERGO, CHAD
2,574.18
10/02/09
FOWLDS, MYCHAL
3,285.88
10/02/09
FRANZEN, NICHOLAS
2,42.10
1007692
10/02/09
LONGRIE, DIANA
473.15
1007693
10/02109
AHRENS, FRANCES
157.25
1007694
10/02109
ALBU, VERLE
138.75
1007695
10/02/09
ANDERSON, ELSIE
228.00
1007696
10/02/09
ANDERSON, SUZANNE
222.00
1007697
10102 /09
ANDERSON, VIVIAN
157.25
1007698
10102 /09
ANSARI, AHSANUDDIN
166.50
1007699
10/02/09
ARNOLD, CAROLE
166.50
1007700
10/02/09
BARRETT, MARLIS
166.50
1007701
10102109
BARTELT, JOAN
17113
1007702
10102109
BEDOR, DAVID
15494
1007703
10/02109
BELLAND, JAIME
157,5
1007704
10/02/09
BERG. HELEN
97.13
1007705
10102/09
BERRY, ROBERT
210.00
1007706
10102/09
BORTZ. ALBERT
166.50
1007707
10/02/09
BREIDENSTEIN, ANNA
101.75
1007708
10/02/09
BUNKOWSKE, BERNICE
106.38
1007709
10/02109
CARBONE, JOYCE
294.00
1007710
10/02109
CARLE, JEANETTE
222.00
1007711
10/02/09
CONNELLY, THOMAS
143.38
1007712
10/02/09
CONNOLLY, COLLEEN
129.50
1007713
10102/09
D'ARCIO, INDIA
92.50
1007714
10102/09
DEED. EDWARD
120.75
1007715
10/02/09
DEMKO, FRED
92.50
1007716
10/02/09
DEZELAR, PHILIP
157.25
1007717
10102109
DICKSON, HELEN
143.38
1007718
10102109
DROEGER, DIANE
216.00
1007719
10/02/09
DUCHARME, FRED
240.00
1007720
10/02/09
DUELLMAN. AUDREY
216.00
1007721
10/02/09
EICKHOFF, CAROLYN
178.50
1007722
10/02/09
ERICKSON, ELIZABETH
222.00
1007723
10/02/09
ERICKSON, ERIC
87.88
1007724
10/02/09
FELD, ROBYN
92.50
1007725
10/02109
FINCH, ROBERTA
111.00
1007726
10/02109
FISCHER, LORRAINE
270.00
1007727
10/02/09
FISCHER, MARY
216.00
1007728
10/02/09
FISCHER, PETER
204.75
1007729
10102/09
FITZGERALD. DELORES
18.50
Packet Page Number 149 of 229
1007730
10102/09
FOSBURGH, ANNE
210.00
1007731
10102/09
FOWLER, CYNTHIA
154.94
1007732
10102/09
FRANSSEN, MARYANN
161.88
1007733
10/02109
FRANZEN, JAMES
17113
1007734
10/02109
FREER, MARY JO
111.00
1007735
10/02109
FRIEDLEIN, RICHARD
222.00
1007736
10/02109
FULLER, MARY
164.19
1007737
10102%09
GALLIGHER, PATRICIA
87.88
1007738
10102%09
GEBAUER, MARILYN
83.25
1007739
10102/09
GEBAUER, VICTOR
161.88
1007740
10102/09
GIERZAK, CLARICE
124.88
1007741
10102109
GOLASKI, DIANE
246.00
1007742
10102109
GUDKNECHT, JAMIE
161.88
1007743
10/02109
GUNN, JACLYNN
157.25
1007744
10/02/09
GUTHRIE, ROSALIE
23.13
1007745
10/02/09
HART, BARBARA
166.50
1007746
10/02/09
HEININGER, GORDON
92.50
1007747
10 /02 /09
HESS, HARLAND
87.88
1007748
10 /02 /09
HINES, CONSTANCE
106.38
1007749
10/02109
HORGAN, GERALD
9250
1007750
10/02109
HORGAN, SHARON
16650
1007751
10/02/09
FILLET, JEANETTE
166.50
1007752
10/02/09
FILLET, ROBERT
161.88
1007753
10102/09
HUNTOON, LYNN
80.94
1007754
10102/09
IVERSEN, MILDRED
97.13
1007755
10102 /09
IVERSEN, THOMAS
46.25
1007756
10102/09
JANACEK, JEFFREY
18.50
1007757
10102109
JEFFERSON, GWENDOLYN
87.88
1007758
10102109
JOHANNESSEN, JUDITH
168.00
1007759
10/02/09
JOHNSON, BARBARA
157.25
1007760
10/02/09
JOHNSON, MARY
90.19
1007761
10102/09
JOHNSON. WARREN
171.13
1007762
10102/09
JONES. SHIRLEY
171.13
1007763
10 /02 /09
J[ RMU, JOYCE
106.38
1007764
10 /02 /09
KIRCHOFF, HAROLD
74.00
1007765
10/02109
KNAUSS, CAROL
17113
1007766
10/02109
KOCH, ROSEMARY
87.88
1007767
10/02/09
KRAMER, DENNIS
166.50
1007768
10/02/09
KRAMER, PATRICIA
129.50
1007769
10102%09
KRAUSE, BRUCE
157.25
1007770
10102%09
KREKELBERG. MONA
194.25
1007771
10102/09
KINTOPICK, CLEMENCE
87.88
1007772
10102 /09
LACKNER, MARVELLA
157.25
1007773
10102109
LAMPE, CHARLOTTE
120.25
1007774
10102109
LAUREN, LORRAINE
92.50
1007775
10/02/09
LAWRENCE, DONNA
161.88
1007776
10/02/09
LEITER, BARBARA
175.75
1007777
10/02/09
LEO, ANN
129.50
1007778
10/02/09
LEO, PATRICIA
134.13
1007779
10 /02 /09
LEONARD, CLAUDETTE
124.88
1007780
10 /02 /09
LINCOWSKI, STEVEN
194.25
1007781
10/02109
LINCOWSKI, VIOLA
5550
1007782
10/02109
LOFGREN, DELORES
83.25
1007783
10/02/09
LOIPERSBECK, DARLENE
129.50
1007784
10/02/09
LOVv'E- ADAMS, SHARI
92.50
1007785
10102/09
LUTTRELL, SHIRLEY
234.00
Packet Page Number 150 of 229
1007786
10102/09
MAHOWALD, VALERIE
166.50
1007787
10102/09
MAHRE, GERALDINE
222.00
1007788
10102/09
MANTHEY, JOHN
222.00
1007789
10102109
MARSH, DELORES
106.38
1007790
10102109
MASKREY, THOMAS
124.88
1007791
10/02109
MAUSTON, SHELL4
157.25
1007792
10/02109
MCCANN, JOHN
92.50
1007793
10/02%09
MCCARTHY, MARGARET
74.00
1007794
10/02%09
MCCAULEY, JUDITH
161.88
1007795
10102/09
MEALEY, GEORGIA
101.75
1007796
10102/09
MECHELKE, GERALDINE
161.88
1007797
10102109
MECHELKE, MARYLOU
15494
1007798
10102109
MILLER, CHARLOTTE
152.63
1007799
10/02/09
MISGEN, JOAN
157.25
1007800
10/02/09
MOSSONG, BETTY
92.50
1007801
10/02/09
MOTZ, BETTY
175.75
1007802
10/02/09
TNIUDEK, DOLORES
87.88
1007803
10 /02 /09
MURASKL GERALDINE
87.88
1007804
10 /02 /09
MYSTER, THOMAS
117.94
1007805
10/02109
NEWCOMB, MARY
231.00
1007806
10/02109
NIETERS, LOUISE
110.25
1007807
10/02/09
NISSEN, HELEN
166.50
1007808
10/02/09
NORBERG, ANN
161.88
1007809
10102/09
OBRIEN. DANIEL
132.00
1007810
10102/09
OLSON, ANITA
161.88
1007811
10102/09
OLSON, LOIS
152.63
1007812
10102/09
OLSON, NORMAN
161.88
1007813
10102109
OSLUND, KATHRYN
106.38
1007814
10102109
PADDOCK, KENNETH
194.25
1007815
10/02/09
PARENT, DIAN
157.25
1007816
10/02/09
PEITZMAN, LLOYD
161.88
1007817
10/02/09
PEPER. MARILYN
83.25
1007818
10/02/09
RAHN, DELBERT
148.00
1007819
10 /02 /09
ROHRBACH, CHARLES
101.75
1007820
10 /02 /09
ROHRBACH, ELAINE
50.88
1007821
10/02109
ROLLER, CAROLYN
157.25
1007822
10/02109
RONHOLIVI, MARY
294.00
1007823
10/02/09
RUDEEN, ELAINE
154.94
1007824
10/02/09
SATRIANO, PAULINE
171.13
1007825
10/02/09
SALTER, ELMER
161.88
1007826
10/02/09
SALTER, KATHLEEN
157.25
1007827
10102/09
SCHEUNEMANN, MARJORIE
166.50
1007828
10102/09
SCHIFF, MARGARET
166.50
1007829
10102109
SCHLUENDER, CYNTHIA
141.06
1007830
10102109
SCHNEIDER, MARY
17113
1007831
10/02/09
SCHOENECKER, SANDRA
83.25
1007832
10/02/09
SCHROEPFER, HARRIET
171.13
1007833
10/02/09
SCHULTZ. LOUISE
157.25
1007834
10/02/09
SHORES, THERESA
178.50
1007835
10 /02 /09
SPANGLER, ROBERT
157.25
1007836
10 /02 /09
SPIES, LOUIS
161.88
1007837
10/02109
STAFKI, TIM
162.00
1007838
10/02109
STENSON, KAREN
161.88
1007839
10/02/09
TAYLOR, LORRAINE
8925
1007840
10/02/09
TAYLOR, RITA
161.88
1007841
10102/09
TILLMAN, LEILA
161.88
Packet Page Number 151 of 229
1007842
10102/09
TOLBERT. D- FRANKLIN
164.19
1007843
10102/09
TRIPPLER, DALE
189.00
1007844
10102/09
URBANSKI, CAROLYN
161.88
1007845
10/02109
URBANSKI, HOLLY
246.00
1007846
10/02109
URBANSKI, MICHELLE
12950
1007847
10/02109
VAN BLARICOM. BEULAH
257.25
1007848
10/02/09
VANEK, MARY
8325
1007849
10102/09
VOLKMAN. PHYLLIS
171.13
1007850
10102 /09
WASMUNDT, GAYLE
216.00
1007851
10102/09
WEILAND, CONNIE
83.25
1007852
10102 /09
WHITCOMB, LARRY
194.25
1007853
10102109
WILLY, JOHN
199.50
1007854
10102109
WITSCHEN, DELORES
161.88
1007855
10/02/09
YORKOVICH, CINDY
138.75
1007856
10/02/09
ZACHO. KAREN
161.88
1007857
10/02/09
ZIAN, HELEN
148.00
1007858
10/02/09
WELCHLIN, CABOT
2,986.37
1007859
10 /02 /09
DELPERDANG, CHRISTOPHER
80.00
1007860
10 /02 /09
OLSON, SCOTT
960.00
1007861
10/02109
CHAMBERLAIN, JAMIE
32.00
1007862
10/02109
GEBHARD, MADELINE
448.00
1007863
10/02/09
GEISER, EMILY
32.00
1007864
10/02/09
KING, KYLE
32.00
1007865
10102 /09
KRENZ, CASSANDRA
78.00
1007866
10102 /09
KRINGS, JENA
32.00
1007867
10102 /09
KRINGS, JESSICA
96.00
1007868
10102/09
MALLET, AMANDA
162.00
1007869
10102109
MASON, KYLE
90.00
1007870
10102109
MASON, LAURA
112.00
1007871
10/02/09
MERRITT, JACOB
75.00
1007872
10/02/09
MILTON, TIMOTHY
128.00
1007873
10102 /09
TNIUELLNER, CHADD
157.50
1007874
10102 /09
TNIULLEN. REBECCA
78.00
1007875
10 /02 /09
RUBBELKE, JAMIE
52.00
1007876
10 /02 /09
CURRAN, EDWARD
32.00
1007877
10/02109
BAUDE, SARAH
88.75
1007878
10/02109
CRANDALL, KRISTA
4650
1007879
10/02/09
FLUEGEL, LARISSA
43.50
1007880
10/02/09
LAMSON, KEVIN
8820
1007881
10102 /09
MCCORMACK, MELISSA
69.83
1007882
10102 /09
MCLAURIN, CHRISTOPHER
303.14
1007883
10102 /09
NWANOKWALE, EMMA
50.38
1007884
10102/09
ROSTRON, ROBERT
404.13
1007885
10102109
VE\ CAYLA
101.50
1007886
10102109
WALKER, TYLER
4713
1007887
10/02/09
SATTLER, MELINDA
34.00
1007888
10/02/09
SCHULZE, KEVIN
516.00
1007889
10/02/09
STEFFEN, MICHAEL
174.00
TOTAL
621,129.19
Packet Page Number 152 of 229
Trans Date
Posting Date Merchant Name
Trans Amount Name
09/11/2009
0911412009 ANDON BALLOONS INC -
$26.72 MANDY ANZALDI
09/11/2009
09114/2009 PARTY CITY #768
$43.84 MANDY ANZALDI
09/14/2009
09/15/2009 CUB FOODS, INC.
$20.97 MANDY ANZALDI
09117/2009
09/18/2009 TARGET 00011858
$178.08 MANDY ANZALDI
09/2112009
09/22/2009 CUB FOODS, INC.
$5.15 MANDY ANZALDI
09/24/2009
09/25/2009 PARTY CITY #768
$30.42 MANDY ANZALDI
09/03/2009
09/14/2009 NUCO2
$65.73 JIM BEHAN
09/03/2009
09/1412009 NUCO2
$56.53 JIM BEHAN
09103/2009
09/1412009 NUCO2
$49.36 JIM BEHAN
09/03/2009
09/14/2009 NUCO2
$51.71 JIM BEHAN
09/03/2009
09/14/2009 NUCO2
$51.44 JIM BEHAN
09/1112009
09/14/2009 AQUA LOGICS INC
$619.88 JIM BEHAN
09/1512009
09/16/2009 AQUA LOGICS INC
$763.56 JIM BEHAN
09/21/2009
09/22/2009 HENRIKSEN ACE HARDWARE
$29.38 JIM BEHAN
09/21/2009
09/22/2009 HENRIKSEN ACE HARDWARE
$10.24 JIM BEHAN
09117/2009
09/21/2009 VITAL ID INC.
$632.02 NEIL BRENEMAN
09116/2009
09117/2009 HENRIKSEN ACE HARDWARE
$10.70 BRENT BUCKLEY
09/14/2009
09/1512009 BAMBU ASIAN CUISINE
$102.17 SARAH BURLINGAME
09/18/2009
09/2112009 BACHMAN'S INC #0004
$70.53 SARAH BURLINGAME
09/2312009
09/25/2009 OFFICE DEPOT #1090
$55.13 SARAH BURLINGAME
0911112009
09/14/2009 VERIZON WRLS M3100 -01
($160.89) HEIDI CAREY
0911612009
09/17/2009 THE STAR TRIBUNE ADVERTIS
$1,319.00 HEIDI CAREY
0912212009
09/23/2009 THE STAR TRIBUNE ADVERTIS
$1,350.00 HEIDI CAREY
09124/2009
09/2512009 KARE
$750.00 HEIDI CAREY
09/10/2009
09/1412009 THE HOME DEPOT 2801
$31.39 SCOTT CHRISTENSON
09/11/2009
09/14/2009 NOR *NORTHERN TOOL
$9.42 SCOTT CHRISTENSON
09/11/2009
09/14/2009 NOR *NORTHERN TOOL
$93.46 SCOTT CHRISTENSON
09/1512009
09/16/2009 WESCO - # 7649
$109.63 SCOTT CHRISTENSON
09/2112009
09/23/2009 HOTSY EQUIPMENT
$64.82 SCOTT CHRISTENSON
09/21/2009
09/23/2009 THE HOME DEPOT 2801
$3.18 SCOTT CHRISTENSON
0912212009
09/24/2009 THE HOME DEPOT 2801
$19.99 SCOTT CHRISTENSON
09123/2009
09/25/2009 SEARS ROEBUCK 1122
$40.69 SCOTT CHRISTENSON
09118/2009
09/21/2009 HEARTLAND SERVICES
$450.73 KERRY GROTTY
09/23/2009
09/2512009 UNIFORMS UNLIMITED INC
$76.43 KERRY CROTTY
09/23/2009
09/2512009 THE HOME DEPOT 2801
$168.76 KERRY CROTTY
0911112009
09/14/2009 RYCO SUPPLY CO
$68.47 CHARLES DEAVER
09/1412009
09/15/2009 G & K SERVICES 006
$79.02 CHARLES DEAVER
09/16/2009
09/18/2009 FRATTALLONES WOODBURY ACE
$3.95 CHARLES DEAVER
0912212009
09/23/2009 GARCEAU HARDWARE AND POWE
$59.83 THOMAS DEBILZAN
09/22/2009
09/2312009 MENARDS 3059
$30.29 THOMAS DEBILZAN
09122/2009
09/2412009 THE HOME DEPOT 2801
$38.69 DOUG EDGE
09/23/2009
09/24/2009 MENARDS 3059
$17.10 DOUG EDGE
09/10/2009
09/14/2009 OAKDALE RENTAL CENTER
$164.62 DAVE EDSON
09/1612009
09/18/2009 THE HOME DEPOT 2801
$28.14 DAVE EDSON
09/1612009
09/17/2009 NORTHWEST LASERS INC
$245.39 ANDREW ENGSTROM
09/14/2009
09/15/2009 TARGET 00021352
$46.00 LARRY FARR
0911412009
09/16/2009 METROPOLITAN MECHANICAL C
$331.38 LARRY FARR
09115/2009
09/16/2009 G & K SERVICES 006
$832.11 LARRY FARR
09115/2009
09116/2009 G & K SERVICES 006
$351.75 LARRY FARR
09/15/2009
09/1612009 TRUGREEN # 5635
$868.82 LARRY FARR
09/15/2009
09/1712009 WM EZPAY
$634.51 LARRY FARR
09/1612009
09/17/2009 LABSAFE *1014126311
$81.70 LARRY FARR
0911612009
09/18/2009 THE TRANE COMPANY
$1,335.00 LARRY FARR
0911812009
09/21/2009 THE HOME DEPOT 2801
{$18.97} LARRY FARR
09/18/2009
09/21/2009 THE HOME DEPOT 2801
$25.80 LARRY FARR
09118/2009
09/2112009 THE HOME DEPOT 2801
$24.07 LARRY FARR
09/11/2009
09/1412009 PAYPAL *MNAPA
$120.00 SHANN FINWALL
09/18/2009
09/21/2009 KEEFE CO PARKING
$6.50 DAVID FISHER
09/18/2009
09/21/2009 CURTIS 1000
$51.57 KAREN FORMANEK
09/1512009
09/15/2009 PAYPAL INC
$59.95 MYCHAL FOWLDS
09/1512009
09/16/2009 AT &T *8310000707190
$1,026.85 MYCHAL FOWLDS
09/15/2009
09/17/2009 METRO SALES INC
$834.21 MYCHAL FOWLDS
09/15/2009
09/17/2009 METRO SALES INC
$2,554.69 MYCHAL FOWLDS
09121/2009
09121/2009 COMCAST CABLE COMM
$54.00 MYCHAL FOWLDS
09111/2009
09/14/2009 ACTIVE *ACTIVE.COM -INV
$256.20 NICK FRANZEN
09/17/2009
09/1812009 PAYPAL *BUSINESSSYS
$475.00 NICK FRANZEN
09/17/2009
09/2112009 SHI INTERNATIONAL CORP
$469.18 NICK FRANZEN
Packet Page Number 153 of 229
09/18/2009
0912212009
09122/2009
09123/2009
09/23/2009
09/10/2009
09/1112009
09/18/2009
09/14/2009
09/18/2009
09/18/2009
09/11/2009
09/19/2009
09/19/2009
09/11/2009
09/22/2009
09/22/2009
09/22/2009
09/10/2009
09/11/2009
09/11/2009
09/17/2009
09/17/2009
09/1112009
09/14/2009
09/19/2009
09/22/2009
09124/2009
09/13/2009
09/13/2009
09/17/2009
09/17/2009
09/17/2009
09/14/2009
09122/2009
09/11/2009
09/11/2009
09/14/2009
09115/2009
09/15/2009
09/22/2009
09/23/2009
09/11/2009
09/13/2009
09/18/2009
09/10/2009
09/10/2009
09/15/2009
09/18/2009
09/18/2009
09/21/2009
09/16/2009
09/16/2009
09/17/2009
09122/2009
09122/2009
09/23/2009
09/23/2009
09/23/2009
09124/2009
09/24/2009
09/12/2009
09/18/2009
09/22/2009
09/23/2009
09/14/2009
09/16/2009
09/18/2009
0912112009 PAYPAL *BUSINESSSYS
0912312009 PETCO 603 63506034
09/23/2009 MENARDS 3022
09/24/2009 MENARDS 3022
09/25/2009 GRUBERS POWER EQUIPMENT
09/14/2009 OFFICE DEPOT #1090
09/14/2009 OUT BACK NURSERY & LANDSC
09/21/2009 OUT BACK NURSERY & LANDSC
09/15/2009 VZWRLSS *APOCC VISN
09/21/2009 SHRED -IT
09/2112009 MILLS FLEET FARM #2700
09/1412009 MILLS FLEET FARM #2700
09/21/2009 NARDINI FIRE EQUIPMENT
09/21/2009 CUB FOODS, INC.
09/1412009 THE HOME DEPOT 2801
09/24/2009 OFFICE MAX
09/23/2009 MOGREN LANDSCAPE SUPPLY L
09/23/2009 LESCO SC 0530
09/14/2009 THE HOME DEPOT 2801
09/14/2009 AMERICAN RED CROS01 OF 01
09/14/2009 AMERICAN RED CROS01 OF 01
09/18/2009 AMERICAN RED CROSS TWIN C
09/18/2009 AMERICAN RED CROS01 OF 01
09/14/2009 MOGREN LANDSCAPE SUPPLY L
09/15/2009 U OF M EXTENSION SERVICE
09/21/2009 OFFICE MAX
09/2412009 STATE SUPPLY COMPANY
09/2512009 HENRIKSEN ACE HARDWARE
09/14/2009 CUB FOODS, INC.
09/15/2009 ARROWWOOD RESORT & CONF C
09/18/2009 LISPS 26833800033400730
09/1812009 BOUND TREE MEDICAL LLC
09/18/2009 BOUND TREE MEDICAL LLC
09/18/2009 MENARDS 3059
09/23/2009 CUB FOODS, INC.
09/14/2009 LILLIE SUBURBAN NEWSPAPE
09/14/2009 HENRIKSEN ACE HARDWARE
09/15/2009 TARGET 00011858
09/16/2009 PAN ERA BREAD #1305
09/17/2009 BROADWAY BAR & PIZZA MAPL
09/23/2009 ST PAUL STAMP WORKS INC
09/24/2009 LILLIE SUBURBAN NEWSPAPE
09/1412009 HEALTHEAST TRANSPORTATN
09/1412009 COMCAST CABLE COMM
09/21/2009 SHRED -IT
09/14/2009 ASPEN MILLS INC.
09/1412009 ASPEN MILLS INC.
09/16/2009 OVERHEAD DOOR COMP
09/21/2009 OREILLY AUTO 00020743
09/21/2009 SHERWIN WILLIAMS #3127
09/22/2009 ATTM *878423931 NBI
09/18/2009 TESSMAN COMPANY SAINT PA
09/18/2009 MILLS FLEET FARM #2700
09/21/2009 NORTHERN TOOL EQUIP -MN
09/24/2009 HYDROLOGIC
09/24/2009 TESSMAN COMPANY SAINT PA
09/24/2009 VIKING INDUSTRIAL CENTER
09/24/2009 VALLEY CREEK EXPRESS INC
09/2412009 VALLEY CREEK EXPRESS INC
09/2512009 G & K SERVICES 006
09125/2009 ON SITE SANITATION
09/14/2009 VZWRLSS *APOCC VISN
09/21/2009 SHRED -IT
09/2412009 THE LAKE CAFE
09/24/2009 QWESTCOMM *TN651
09/17/2009 MINNESOTA FALL EXPO
09/17/2009 MINNESOTA FALL EXPO
09/21/2009 HIRSHFIELDS ST PAUL CSC
$33.84 NICK FRANZEN
$5.35 CAROLE GERNES
$94.76 CAROLE GERNES
$4.06 CAROLE GERNES
$6.88 CLARENCE GERVAIS
$21.08 JEAN GLASS
$247.95 JANET M GREW HAYMAN
$75.67 JANET M GREW HAYMAN
$93.05 KAREN E GUILFOILE
$18.15 KAREN E GUILFOILE
$51.38 MILES HAMRE
$16.49 PATRICK HEFFERNAN
$25.00 PATRICK HEFFERNAN
$79.67 PATRICK HEFFERNAN
$20.60 RICK HERLUND
$14.73 RICK HERLUND
$7.23 GARY HINNENKAMP
$122.12 GARY HINNENKAMP
$85.64 RON HORWATH
$408.00 RON HORWATH
$51.09 RON HORWATH
$103.40 RON HORWATH
$200.00 RON HORWATH
$367.44 ANN E HUTCHINSON
$48.09 ANN E HUTCHINSON
$15.04 ANN E HUTCHINSON
$421.54 DAVID JAHN
$32.09 DAVID JAHN
$20.97 KEVIN JOHNSON
$288.56 BERNARD R JUNGMANN
$5.54 BERNARD R JUNGMANN
$1,292.38 BERNARD R JUNGMANN
$241.52 BERNARD R JUNGMANN
{$1.22} NICHOLAS KREKELER
$2.22 NICHOLAS KREKELER
$430.88 LISA KROLL
$66.40 LISA KROLL
$62.12 LISA KROLL
$66.70 LISA KROLL
$186.76 LISA KROLL
$71.69 LISA KROLL
$422.38 LISA KROLL
$685.92 DAVID KVAM
$34.00 DAVID KVAM
$69.93 DAVID KVAM
$119.50 STEVE LUKIN
$270.85 STEVE LUKIN
$1,145.00 STEVE LUKIN
$21.41 STEVE LUKIN
$40.59 STEVE LUKIN
$166.70 STEVE LUKIN
$372.14 MARK MARUSKA
$251.57 MARK MARUSKA
$92.10 MARK MARUSKA
$22.66 MARK MARUSKA
$1,302.49 MARK MARUSKA
$148.37 MARK MARUSKA
$1,794.00 MARK MARUSKA
$2,484.00 MARK MARUSKA
$398.41 MARK MARUSKA
$1,051.84 MARK MARUSKA
$174.79 ROBERT MITTET
$18.15 ROBERT MITTET
$31.17 ROBERT MITTET
$58.40 ROBERT MITTET
$25.00 BRYAN NAGEL
$250.00 BRYAN NAGEL
$1,054.95 JOHN NAUGHTON
Packet Page Number 154 of 229
0911512009
0911612009 G & K SERVICES 006
$863.95 AMY NIVEN
0911512009
0911612009 G & K SERVICES 006
$306.23 AMY NIVEN
09115/2009
0911612009 G & K SERVICES 006
$205.50 AMY NIVEN
09123/2009
09/25/2009 BROCK WHITE -180
$377.62 ERICK OSWALD
09/18/2009
09121/2009 OFFICE DEPOT #1079
$10.09 MARY KAY PALANK
09/18/2009
09/21/2009 OFFICE DEPOT #1090
$52.50 MARY KAY PALANK
09/2312009
09/25/2009 OFFICE DEPOT #1090
$139.61 MARY KAY PALANK
0911112009
09/14/2009 MSP COMMUNICATIONS
$15.00 CHRISTINE PENN
09/16/2009
09/22/2009 WP- INMAGINE.COM
$50.00 CHRISTINE PENN
09/15/2009
09/15/2009 ULINE *SHIP SUPPLIES
$114.76 PHILIP F POWELL
09/15/2009
09/16/2009 SOUTHERN HILLS COMPUTER
$52.70 PHILIP F POWELL
09/15/2009
09/17/2009 MEMORY SUPPLIERS INC
$58.00 PHILIP F POWELL
09/17/2009
09/21/2009 GRUBERS POWER EQUIPMENT
$15.54 PHILIP F POWELL
09/23/2009
09/25/2009 COUNTRY CLEANERS
$37.28 PHILIP F POWELL
09/1512009
09/16/2009 HENRIKSEN ACE HARDWARE
$9.81 WILLIAM J PRIEFER
09/1012009
09/14/2009 KATH AUTO PARTS NSP
$67.95 STEVEN PRIEM
09/1012009
09/14/2009 TOUSLEY FORD 127200039
$259.72 STEVEN PRIEM
09/1412009
09/15/2009 FORCE AMERICA DISTRIB LLC
$387.68 STEVEN PRIEM
09/14/2009
09117/2009 MINNESOTA FALL EXPO
$75.00 STEVEN PRIEM
09/15/2009
09/17/2009 TOUSLEY FORD 127200039
$15.89 STEVEN PRIEM
09/15/2009
09117/2009 AN MW REGION M37222445
$95.00 STEVEN PRIEM
09/15/2009
09117/2009 BOYER CREDIT
$67.72 STEVEN PRIEM
0911512009
09/17/2009 CATCO PARTS &SERVICE
$175.80 STEVEN PRIEM
09/1612009
09/17/2009 E A T I
$264.54 STEVEN PRIEM
09/16/2009
09/18/2009 KATH AUTO PARTS NSP
$59.77 STEVEN PRIEM
0911612009
09/18/2009 OXYGEN SERVICE CO INC
$238.81 STEVEN PRIEM
09/16/2009
09/18/2009 TRANS AUTO
$598.37 STEVEN PRIEM
09/16/2009
09/18/2009 CARLSON TRACTOR & EQUIP
$319.87 STEVEN PRIEM
09/17/2009
09/18/2009 POMPS TIRE SERVICE
$610.61 STEVEN PRIEM
09/17/2009
09121/2009 KATH AUTO PARTS NSP
$13.77 STEVEN PRIEM
09/1712009
09/21/2009 KATH AUTO PARTS NSP
$190.36 STEVEN PRIEM
09/1812009
09/21/2009 GOPHER BEARING CO,
$65.93 STEVEN PRIEM
09/1812009
09/21/2009 E A T I
$477.30 STEVEN PRIEM
09/2112009
09/24/2009 RMS- CORPORATE
$390.02 STEVEN PRIEM
09/22/2009
09/23/2009 TRUCK UTILITIES INC
$6.07 STEVEN PRIEM
09/22/2009
09123/2009 TRUCK UTILITIES INC
$120.18 STEVEN PRIEM
09/2212009
09124/2009 KATH AUTO PARTS NSP
$135.44 STEVEN PRIEM
09/23/2009
09124/2009 PIONEER RIM & WHEEL CO.
$115.02 STEVEN PRIEM
09/2312009
09/24/2009 CERTIFIED LABORATORIES
$34.17 STEVEN PRIEM
0912312009
09/24/2009 PIONEER RIM & WHEEL
$69.31 STEVEN PRIEM
0912312009
09/25/2009 ASPEN EQUIPMENT- BLOOMIN
$573.10 STEVEN PRIEM
0912412009
09/25/2009 AWDIRECT 1014173579
$142.90 STEVEN PRIEM
09/24/2009
09/25/2009 KREMER SPRING & ALIGNMENT
$317.62 STEVEN PRIEM
09/14/2009
09/15/2009 MN OCCUPATIONAL HEALTH
$81.00 TERRIE RAMEAUX
09/15/2009
09116/2009 HILLYARD INC MINNEAPOLIS
$1,209.24 MICHAEL REILLY
09/16/2009
09/17/2009 DALCO ENTERPRISES, INC
$490.66 MICHAEL REILLY
09/1212009
09/14/2009 WHOLESALE POINT,INC.
$107.75 NANCY RICHTER
09/1412009
09/15/2009 TARGET 00011858
$8.72 NANCY RICHTER
0911112009
09/14/2009 TARGET 00011858
$15.30 AUDRA ROBBINS
09/1712009
09/21/2009 ALLIED CAP CITY DAILY
$8.00 AUDRA ROBBINS
09/18/2009
09121/2009 DICKS SPORTING GOODS #393
$282.74 AUDRA ROBBINS
09/18/2009
09/21/2009 DICKS SPORTING GOODS #393
$30.57 AUDRA ROBBINS
09/21/2009
09122/2009 AMZ*AMAZON PAYMENTS
$56.48 AUDRA ROBBINS
09/2112009
09122/2009 MENARDS 3059
$11.26 JAMES SCHINDELDECKER
0911412009
09/15/2009 CUB FOODS, INC.
$132.81 DEB SCHMIDT
09/1112009
09/14/2009 THE HOME DEPOT 2801
$6.40 SCOTT SCHULTZ
0912112009
09/23/2009 GRAND VIEW LODGE & TENNIS
$100.00 MICHAEL SHORTREED
0912412009
09/25/2009 GO MINIS - MINNEAPOLIS
$470.00 MICHAEL SHORTREED
09/18/2009
09/21/2009 OFFICE DEPOT #1090
$77.73 ANDREA SINDT
09/22/2009
09/24/2009 OFFICE MAX
$212.36 JOANNE M SVENDSEN
09/23/2009
09/25/2009 METRO SALES INC
$590.00 JOANNE M SVENDSEN
09/24/2009
09125/2009 CUB FOODS, INC.
$137.15 JOANNE M SVENDSEN
09/1112009
09/14/2009 CRAGUNS LODGE AND GOLF RE
$105.81 DAVID J THOMALLA
09/1112009
09/14/2009 DALCO ENTERPRISES, INC
$426.02 SUSAN ZWIEG
09/1612009
09/18/2009 QUILL CORPORATION
$209.41 SUSAN ZWIEG
TOTAL
$49,233.09
Packet Page Number 155 of 229
Agenda Item M2
MEMORANDUM
TO:
James Antonen, City Manager
FROM:
Tom Ekstrand, Senior Planner
SUBJECT:
City Purchase of Tax - Forfeiture
LOCATION:
Kingston Avenue and Desoto Street
DATE:
October 5, 2009
INTRODUCTION
Staff has been working with Kristine Kujala, of the Ramsey County Tax - Forfeited Lands
Division, regarding a narrow strip of tax - forfeit property. Refer to the attached map
depicting "Lot A." This property measures three -feet by 294 -feet in size. The part that
lies west of the centerline of Desoto Street as travelled is surrounded by land owned by
Mr. Richard Dufresne. Mr. Dufresne would like to pick up the three -foot by 76 -foot
portion that bisects his property to incorporate it into his land. The city will acquire a
street easement for Desoto Street over a portion of the approximately 76- foot -long
parcel that Mr. Dufresne wishes to acquire after it is combined with his property. The
remainder lies east of the centerline of Desoto Street as travelled. It would benefit the
city to acquire this portion of the tax forfeiture to incorporate into the right -of -ways of
Desoto Street and Kingston Avenue.
On August 21, 2009, staff approved an administrative lot division to split this property to
allow Mr. Dufresne to obtain the piece contiguous to his land and for the city to acquire
the remainder. Ms. Kujala informed us that for the city to obtain that property, the city
council must pass a resolution of support of this land purchase.
Ms. Kujala has stated that they would be agreeable to selling the city that portion for $1.
The city council must pass a resolution of support of this sale for Ms. Kujala to proceed.
Request
Adopt the resolution of support for the city's purchase of the three- foot -wide strip of tax -
forfeiture property lying east of the centerline of Desoto Street as travelled and
incorporate it into the right -of -ways of Desoto Street and Kingston Avenue.
BACKGROUND
August 21, 2009: The city staff approved the above - mentioned lot split subject to the
following conditions:
1. The three -foot by 76 -foot strip of land shall be combined with the abutting land as
part of that legally - described property.
2. The City of Maplewood shall purchase the balance of this narrow strip of land from
Ramsey County for $1 as previously indicated.
Packet Page Number 156 of 229
3. This approval is good for one year according to city ordinance.
DISCUSSION
Splitting this property would benefit Mr. Dufresne and the city. Mr. Dufresne's land
would then no longer be bisected by the narrow piece of land. The city would be able to
incorporate this tax - forfeit property into the Desoto Street and Kingston Avenue right -of-
ways so it would no longer remain as separate and unusable parcel.
RECOMMENDATION
Adopt the attached resolution approving the city's purchase of tax - forfeited property
which lies east of the centerline of Desoto Street as travelled.
p:sec17 \Desoto Outlot 9 09 #3 to
Attachments:
1. Resolution
2. Location Map
3. Map of Lot A
2
Packet Page Number 157 of 229
Attachment 1
RESOLUTION
REQUEST TO PURCHASE TAX - FORFEITED PROPERTY
WHEREAS, Ramsey County has informed the City of Maplewood of the
opportunity for the city to acquire a narrow strip of tax forfeited property.
WHEREAS, this property is located at Desoto Street along the Kinston Avenue
right -of -way, legally described as follows:
That part of Lot A, KINGS ADDITION TO THE CITY OF ST. PAUL, Ramsey
County, Minnesota, lying east of the traveled centerline of Desoto Street.
PID # 17- 29 -22 -34 -0036.
WHEREAS, the City of Maplewood, has the desire to purchase this property from
Ramsey County to incorporate into the Desoto Street and Kingston Avenue right -of-
ways.
NOW, THEREFORE, BE IT RESOLVED that the city council hereby formally
requests that Ramsey County sells the above described property to the City of
Maplewood for $1.00.
The Maplewood City Council adopted this resolution on 1 2009.
3
Packet Page Number 158 of 229
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Agenda Item M3
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Doug Taubman, Parks Manager
SUBJECT: Consider Acceptance Of Donation From The Children of Lorraine
Blanchette To Purchase and Plant A Memorial Tree In Maplewood Heights
Park
DATE: October 12, 2009
INTRODUCTION
The Community Development and Parks Department has received a donation totaling $310.00
from the children of Lorraine Blanchette to purchase and plant a tree in Maplewood Heights
Park in memory of their mother.
BACKGROUND
The family has requested that the tree be planted in Maplewood Heights Park near the walking
path in the vicinity of her former residence, the Concordia Arms Apartments. Her family would
like to honor her memory with a tree which will provide many years of beauty for the residents of
the apartments.
RECOMMENDATION
It is recommended that City Council approval be given to accept the donation from Lorraine
Blanchette's children for the purpose of planting a tree as requested in Maplewood Heights
Park.
Packet Page Number 161 of 229
RESOLUTION
ACCEPTENCE OF DONATION
WHEREAS, the Maplewood Community Development and Parks Department has received a
$310.00 donation from the children of Lorraine Blanchette, and;
WHEREAS, the children of Lorraine Blanchette have instructed the City to purchase and plant a
tree in Maplewood Heights Park, and:
WHEREAS, the City agrees to use the subject of this resolution for the purpose and under the
terms prescribed, and;
NOW, THEREFORE, BE IT RESOLVED, that the Maplewood City Council authorizes the
Community Development and Parks Department to accept this $310.00 donation.
I certify that the above resolution was adopted by the City Council of the City of Maplewood,
Minnesota, on
SIGNED:
(Signature)
Mayor
(Date)
WITNESSED:
(Signature)
City Clerk
(Date)
Packet Page Number 162 of 229
Agenda Item M4
AGENDA REPORT
TO: James Antonen, City Manager
FROM: DuWayne Konewko, Community Development & Park Director
Bill Priefer, Public Works Operations Analyst/Recycling Coordinator
SUBJECT: Approval of Fall 2009 Clean -up Event
DATE: September 30, 2009
INTRODUCTION
The 2009 Maplewood Fall Clean -Up Event is scheduled to take place on October 24th at Gethsemane
Lutheran Church, 2410 Stillwater Avenue, from 8 a.m. to 1 p.m. Staff is recommending that the fees
remain the same as last spring's clean -up event. These fees allow Maplewood residents to pay for
approximately 25 to 35% of disposal costs. In the past, the City has typically targeted a subsidy rate of
approximately 65 to 75% of these disposal costs. Attached is a copy of the fee schedule for your review.
Last year a new Minnesota State law required electronics manufacturers to help pay for the recycling of e-
waste which allowed Maplewood to waive the disposal fees at both spring and fall clean -up events in 2008.
However, electronics manufacturers reached the recycling goals set by state law sooner than expected,
and are no longer required to accept e-waste for free. Since the city must now pay for the disposal of e-
waste, re- establishment of past fees is again necessary at the fall event.
Staff recommends approval of the 2009 Fall Clean -Up Event scheduled for October 24th at Gethsemane
Lutheran Church from 8 a.m. to 1 p.m.
Attachment:
1. Fall Clean -Up Event Fee Schedule /Information Fact Sheet
Packet Page Number 163 of 229
FALL CLEAN -UP DAY
Saturday, October 24, 8:OOAIVI to 1:OOPM
Gethsemane Lutheran Church, 2410 Stillwater
Maplewood residents, with proof of residency, will be able to dispose of appliances, tires,
construction debris, mattresses, furniture, car parts, scrap metal, other assorted junk, and all
electronic equipment such as televisions, computers, monitors and cell phones. NO BRUSH
OR TREE WASTE WILL BE ACCEPTED
Last year a new Minnesota State law required electronics manufacturers to help pay for
the recycling of a -waste which allowed Maplewood to waive the disposal fees that we
charged in the past. However, manufacturers reached the recycling goals set by state
law sooner than expected, and are no longer required to accept a -waste for free. Since
the City must now pay for the disposal of e- waste, re- establishment of past fees is
necessary.
Bicycles in any condition will be collected by Re- Cycle, a used bicycle shop in Minneapolis.
Many of the bicycles will be restored and returned to the road for re -use. Others will be stripped
for parts. A re -used bicycle saves approximately 175 pounds of carbon dioxide emissions by
reducing the need to produce a new bicycle. For more information, visit re- cycle.com
In conjunction with this event, Maplewood will also be sponsoring a food drive for the Second
Harvest Food Bank. Containers will be set up to collect food items. Tuna, peanut butter,
macaroni and cheese, canned soups and vegetables, infant items, dried foods and cash are
needed.
COLLECTION FEES (CASH OR CHECK ONLY)
TYPE OF LOAD
E -WASTE
Cars without a trailer
$15
Televisions
$10
Cars with a trailer
$20
Computer /Monitor
$15
Pickup Trucks
$20
Printers
$5
Large loads
$50 plus
DVDIVCR
$10
INDIVIDUAL ITEMS
Car tires on or off rims
$4
Appliances
$15
Please call 651 -249 -2400 with any questions that you may have.
Packet Page Number 164 of 229
Agenda Item M5
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer
Steven Love, Civil Engineer II
SUBJECT: Approval of Purchase for Geotechnical Evaluation Services for:
Hills & Dales Area Street Improvements, City Project 09 -15
DATE: September 21, 2009
INTRODUCTION
It is necessary to utilize the services of an independent testing laboratory to assist the city with
geotechnical evaluation of the existing road cross section and the underlying soil conditions of the
streets associated with the Hills & Dales Area Street Improvements, City Project 09 -15. The
independent testing laboratory will also provide recommendations for the design of the proposed street
cross section, utility construction, and stormwater best management practices. Since this purchase will
exceed the ordinance- allowed expenditure amount of $10,000 for the improvement project and the
purchase will be between $10,000 and $50,000, written quotations were obtained from prospective
testing firms for the required services.
DISCUSSION
Each request for proposal included the scope of services required, maps showing the extent of the
project, and approximate locations for borings to be taken. Three quotes were received for
geotechnical evaluation services to be completed for the Hills & Dales Area Street Improvements, City
Project 09 -15. The following is a list of the companies that submitted proposals and their proposed
total cost of services:
Company Proposal Total
Stork Twin City Testing Corp. $10,970.00
Braun- Intertec, Inc $13,091.00
Terra -Con, Inc. $15,700.00
Stork Twin City Testing Corp. is the low bidder for providing geotechnical evaluation for the Hills &
Dales Area Street Improvements. Stork Twin City Testing Corp. has recently provided construction
testing for the Carsgrove Meadows Area Street Improvements, City Project 08 -10. Staff was satisfied
with the level of service, expertise, and thoroughness of their testing, reports, and recommendations.
The geotechnical evaluation services costs are built into the approved budget for the preparation of the
feasibility study for the Hills & Dales Area Street Improvements, City Project 09 -15 capital improvement
project. No additional funding allocation is required.
RECOMMENDATION
Based on the lowest responsible quote, reputation of the company, and ability to provide good service,
staff recommends the council authorize the City Engineer to enter into a contract for services with Stork
Twin City Testing Corp. for testing and geotechnical evaluation for the Hills & Dales Area Street
Improvements, City Project 09 -15.
Attachments
1. Resolution
2. Location Maps
Packet Page Number 165 of 229
Agenda Item M5
Attachment 1
RESOLUTION
APPROVE PURCHASE OF GEOTECHNICAL EVALUATION SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the quote
from Stork Twin City Testing Corp. in the amount of $10,970.00 for the Hills & Dales Area Street
Improvements (City Project 09 -15) is the lowest responsible quote for geotechnical evaluation testing
services for the aforementioned public improvement project.
The City Engineer is hereby authorized and directed to enter into a contract with said bidder for
and on behalf of the city.
Adopted by the council on this 12 day of October, 2009.
Packet Page Number 166 of 229
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Agenda Item M5
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Agenda Item M6
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Larry Farr, Chief Building Engineer
SUBJECT: Approval of HVAC Efficiency Upgrades for City Hall (Stimulus Funded)
DATE: October 2, 2009
INTRODUCTION
With the award of the Stimulus Funds (Energy Efficiency Block Grant) for projects within the city, we
are ready to proceed with the HVAC Efficiency Upgrades at City Hall which was one of the projects
approved. Council approval is needed to ratify the previous approval by council for expenditure of
stimulus funds.
BACKGROUND
The city has been awarded $163,900 of Stimulus Funds for energy /carbon foot print reduction projects.
Projects include the ball field lighting at Goodrich Park, replacement of boilers at city hall, upgrading of
lighting in the court area at the Maplewood Community Center, and HVAC efficiency upgrades at city
hall.
DISCUSSION
The Heating - Ventilation -Air Conditioning (HVAC) units at City Hall have pneumatic (air from a
compressor) controls that operate the dampers and regulate air flow along with valve controls for
heating.
The controls do not allow for efficient use of outside air when conditions allow for cooling. With the
conversion to electronic controls controlled by the Summit Energy Management System we will be able
to modulate the dampers and valves reducing expenses and running more efficiently. This will also
allow the Summit system to electronically calibrate the controls daily and alert us to problems.
There is only one proposal for this project because Trane is the manufacturer's representative for the
Summit Energy Management System and related devices.
BUDGET
This expenditure would be fully funded by stimulus funds.
RECOMMENDATION
Staff recommends the council approve a $7,100 expenditure of Stimulus Funds for the approved HVAC
efficiency upgrades at city hall as outlined above.
Attachment: Trane Proposal
Packet Page Number 169 of 229
Agenda Item M6 Attachment 1
Mplewd Cty Hall BAS Project MN
Opp Id: 612801
Building Services
Trane
775 Vandalia Street
Saint Paul, MN 55114
Phone: (651) 468-2700
Fax: (651) 468-2720
01-1191111191 We
Larry Farr
Maplewood City Of
1830 County Road B East
MAPLEWOOD, MN 55109
Site Address:
Maplewood City Hall
1830 County Road B East
MAPLEWOOD, MN 55109
Attention: Larry Farr
Project Name: Maplewood City Hall Retrofit
This project took a little longer than expected to pull together, so thank you for your patience, first and foremost.
This proposed solution will work to enhance your air handling system.
Among the benefits of this project for you:
• Increased efficiency of entire HVAC system
• Optimal control and diagnosis of all statuses
• Protection and alarming capabilities
Let me know what you think about this and we can proceed with the project upon your approval.
Thanks for you patience and understanding.
Trane is pleased to offer you this proposal. Services will be performed using Trane's Exclusive Service Procedure
to ensure you get full benefit of our extensive service experience, coupled with the distinct technical expertise of
an HVAC Equipment manufacturing leader. Our innovative procedure is environmentally and safety conscious,
and aligns expectation of work scope while providing efficient and productive delivery of services.
Equipment List
Equi meat
Qty
Manufacturer
AHU I f
k-t-['
Trane
• Fresh Air
• Return/PA*W
• Min. Fresh Air
AH U 2 F tej 0 t 4 der
1
Trane
• Return/Refief 2
Packet Page Number 170 of 229
02009 Trane All rights reserved Page 1of3 Trane Service QuoTe—
Agenda Item M6 Attachment 1
Mplowd Cly Hall BAS Project MN
Opp Id: 812801
Scope of Service
• Replace pneumatic heating valve with direct digital control valve
• Install relays to supervise low limits controls,
• Provide electric sub-contractor and supervise
• Program Summit to include revised sequence and new heating valve ( 0-10 vdc)
• Wire 2 EX2 modules per existing MP581 controllers
• Add digital status capabilities for:
---T5 (2) compressors
0 (2) CO2 sensors (return duct mount)
(2) chilled water valves (mounted with belimos), eliminate transducers
o (2) hot water valves
o (4) freeze stats wired independently on EX2
o (dampers (mounted with belimos), eliminate transducers
• Ensure valves and dampers are all connected to Summit automation
• Provide closed cell insulation for exposed portion of freeze stat capillaries
• On-Site instruction/training on how to operate or view new points
TotalPrice ................................................................. $7,031.71
Notes:
1. Applicable taxes are not included and will be added to the invoice.
2. Any service not listed is not included.
3. Work will be performed during normal Trane business hours.
Thank you for giving us this opportunity. If you have any questions or concerns, please call me
at (651) 470-7002.
Sincerely,
"J
Shane O'Neill
Account Manager
Trane
This proposal is valid 30 days from April 01, 2009.
This agreement is subject to the attached Trane Terms and Conditions.
SUBMITTED BY: Shane O'Neill Proposal Date: April 01, 2009
Account Mana�Eer
CUSTOMER ACCEPTANCE
TRANS ACCEPTANCE
Trane U.S. Inc.
-- Akll�
Authorized Representative
Authorized Representative
Printed Name
Title
Title
Purchase Order
Acceptance Date
Signature Date
Packet Page Number 171 of 229
@2009 Trane All rights reserved Page 2 of 3 Trane Service Quote
Agenda Item M6 Attachment 1
Mplewd Cty Hall BAS Project MN
Opp Id: 812801
Trane Service Terms and Conditions
For Services performed in the United States, "Trane" shall mean Trane U.S. Inc.
For Services performed in Canada, "Trane" shall mean Trane Canada Co., except
where the context provides otherwise.
Trane's Services are furnished pursuant to and subject to the following terms and
conditions, except for any Services that are the subject of a pre-existing valid
written agreement currently in effect between Trane and Customer, in which case
such written agreement shall apply.
1. Acceptance. A proposal made upon those terms is subject to acceptance within
thirty days from date and the prices are subject to change without notice prior to
acceptance by Customer. If your order is an acceptance of a written proposal, on a form
provided by Trane, without the addition of any other terms and conditions of sale or any
other modification, this document shall be treated solely as an acknowledgment of such
order, subject to credit approval. If your order Is not such an acceptance, then this
document is Trane's offer, subject to credit approval, to provide the Services solely in
accordance with the following terms and conditions of sale. If we do not hear from you
within two weeks from the date hereof, Trane shall rely upon your silence as an
acceptance of these terms and conditions and porformance, will be made in accordance
herewith. Customer's acceptance of Services by Trane on this order will In any event
constitute an acceptance by Customer of these terms and conditions.
2. Payment and Taxes. Payment is due upon receipt of Trane's invoice. Trane
reserves the right to add to any account outstanding for more than 30 days a service
charge equal to the lesser of the maximum allowable legal Interest rate or 1.5% of the
principal amount due at the end of each month. In addition to the stated Service Foe,
Customer shall pay all taxes not legally required to be paid by Trane or, alternatively,
shall provide Trane with acceptable tax exemption certificates. Customer shall pay all
costs (including attomeys'fees) incurred by Trane in attempting to collect amounts due.
Any after-hours services shall be billed according to then prevailing overtime or
emergency rates.
3. Warranties. (a) parts provided hereunder shall have such warranties (in scope and
duration) as are extended to Trane by the respective manufacturer or supplier, including
Trane's central parts distribution organization, and, if a part provided and installed by
Trane is proven to be defective while under such warranty, Trane will provide labor to
install the replacement part within ninety (90) days from completion of the Services or
start-up of the equipment, whichever occurs later; and (b) labor is warranted to have
been properly performed for a period of ninety (90) days from completion or start-up of
the equipment, whichever occurs later, and Trane's obligation under this warranty is
limited to correcting any improperly performed labor. THE WARRANTY AND
LIABILITY SET FORTH IN THIS SECTION ARE IN LIEU OF ALL OTHER
WARRANTIES AND LIABILITIES, WHETHER IN CONTRACT OR IN NEGLIGENCE,
EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING IMPLIED WARRANTIES
OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR USE OR FITNESS
FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL TRANE BE LIABLE FOR
ANY SPECIAL, INCIDENTAL, CONSEQUENTIAL (INCLUDING WITHOUT
LIMITATION LOST REVENUE OR PROFITS), OR PUNITIVE DAMAGES. NO
REPRESENTATION OR WARRANTY OF MERCHANTABILITY OR FITNESS OF
PURPOSE IS MADE REGARDING PREVENTION BY THE SCOPE OF SERVICES,
OR ANY COMPONENT THEREOF, OF MOLD, FUNGUS, BACTERIA, MICROBIAL
GROWTH, OR ANY OTHER CONTAMINATES. TRANE SPECIFICALLY DISCLAIMS
ANY LIABILITY IF THE SCOPE OF SERVICES OR ANY COMPONENT THEREOF IS
USED TO PREVENT OR INHIBIT THE GROWTH OF SUCH MATERIALS.
4. Indemnity and Liability. Trane shall indemnify, defend and hold Customer
harmless from any and all claims, actions, costs, expenses, damages and liabilities,
including reasonable attorneys' fees, resulting from death or bodily injury or damage to
real or personal property, to the extent caused by the negligence or misconduct of
Trane, and/or its employees or agents. The duly to indemnity will continue in full force
and effect, notwithstanding the expiration or early termination hereof, with respect to any
claims based on facts or conditions that occurred prior to expiration or termination.
Trane is not liable for any claims, damages, losses, or expenses, arising from or related
to conditions that existed in, on, or upon the promises before the Commencement Date
of this Agreement ("Pre- Existing Conditions'), including, without limitation, damages,
losses, or expenses involving Pre-Existing building envelope issues, mechanical issues,
plumbing issues, and /or indoor air quality issues involving mold and/or fungi. Trane also
is not liable for any claims, damages, losses, or expenses, arising from or related to work
done by or services provided by individuals or entities that are not employed by or hired
by Trane. NOTWITHSTANDING ANY CONTRARY PROVISION, TRANE SHALL NOT
BE LIABLE FOR SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE (INCLUDING WITHOUT LIMITATION LOST REVENUE OR PROFITS),
WHETHER CLAIMED UNDER CONTRACT, WARRANTY, NEGLIGENCE, STRICT
LIABILITY OR ANY OTHER LEGAL THEORY OR FACTS. IN NO EVENT SHALL
TRANE BE LIABLE FOR ANY DAMAGES RESULTING FROM MOLD, FUNGUS,
BACTERIA, MICROBIAL GROWTH, OR OTHER CONTAMINATES OR AIRBORNE
BIOLOGICAL AGENTS.
S. Asbestos and Hazardous Materials, Trane's services expressly exclude any
Identification, abatement, cleanup, control, disposal, removal or other work connected
with asbestos or other hazardous materials (collectively, "Hazardous Materials").
Should Trane become aware of or suspect the presence of Hazardous Materials, Trane
may immediately stop work in the affected area and shall notify Customer. Customer
will be responsible for taking any and all action necessary to correct the condition in
accordance with all applicable laws and regulations. Customer shall be exclusively
responsible for any claims, liability, fees and penalties, and the payment thereof, arising
out of or relating to any Hazardous Materials on or about the premises, not brought onto
the premises by Trane. Trane shall be required to resume performance of the services
only when the affected area has boon rendered harmless.
6. Insurance, Trane maintains insurance in the following minimum amounts during the
Term: Commercial General Liability -- $1,000,000 per occurrence; Automobile Liability
-- $1,000,000 CSL; Workers Compensation -- Statutory Limits. If Customer has
requested to be named as an additional insured under Trane's insurance policy, Trane
will do so but only to the extent of Trane's indemnity assumed under the indemnity
provision contained herein. Trane does not waive any rights of subrogation.
7. Performance and Event of Force Majoure. Services will be performed during
normal working hours with any overtime or emergency labor billed separately, unless
otherwise agreed to in writing. Duty to perform under this agreement and the price
hereof are subject to the approval of Trane's credit department and is also contingent
upon the non-occurrence of an Event of Force Majoure. Upon disapproval of the credit
department, Trane may delay performance or, at its option, renegotiate prices, terms
and conditions with the Customer. If Trano and Customer are unable to agree on such
revisions, this agreement shall be canceled without any liability, other than Customers
obligation to pay for services rendered by Trans to the date of cancellation. It Trane
shall be unable to carry out any material obligation under this Agreement due to an
Event of Force Majoure, this Agreement shall at Trane's election (i) remain in effect but
Trane's obligations shall be suspended until the uncontrollable event terminates or (it)
be terminated upon ton (10) days notice to Customer, in which event Customer shall pay
Trane for all parts of the Work furnished to the date of termination. An "Event of Force
Majeure' shall mean any cause or event beyond the control of Trano. Without limiting
the foregoing, "Event of Force Majeure" includes: acts of God; acts of terrorism, war or
the public enemy; flood; earthquake; tornado; storm; fire; civil disobedience; pandemic
insurrections; riots; labor disputes; labor or material shortages; sabotage; restraint by
court order or public authority (whether valid or invalid), and action or non-action by or
inability to obtain or keep in force the necessary governmental authorizations, permits,
licenses, certificates or approvals if not caused by Trans.
8. General. This agreement contains all of the agreements, representations and
understandings of the parties and supersedes all previous understandings,
commitments or agreements, oral or written, related to the subject matter hereof. If any
part of this agreement is doomed to be unlawful, invalid, void or otherwise
unenforceable, the rights and obligations of the parties shalt be reduced only to the
extent required to remove the invalidity or unenforceability. Customer may not assign,
transfer, or convey this agreement, or any part hereof, without the written consent of
Trane. Subject to the foregoing, this agreement shall bind and inure to the benefit of the
parties hereto and their permitted successors and assigns. No modifications, additions
or changes may be made to this agreement except in a writing signed by Trane.
9, Equal Employment Opportunity/Affirmative Action Clause. Trane Is a federal
contractor which complies fully with Executive Order 11246, as amended, and the
applicable regulations contained in 41 C.F.R. Parts 60-1 through 60-60, 29 U.S.C.
Section 793 and the applicable regulations contained in 41 C.F.R. Part 60-741; and 38
U.S.C. Section 4212 and the applicable regulations contained in 41 C.F.R. Part 60-250
in the United States and with Canadian Charter of Rights and Freedoms Schedule B to
the Canada Act 1962 (LIK) 1982, c, I I and applicable Provincial Human Rights Codes
and employment law in Canada,
10. U.S. Government Contracts. The following provision applies only to direct
sales by Trano to the US Government. The Parties acknowledge that all items or
services ordered and delivered under this Agreement f Purchase Order are Commercial
Items as defined under Part 12 of the Federal Acquisition Regulation (FAR). In
particular, Trane agrees to be bound only by those Federal contracting clauses that
apply to "commercial" suppliers and that are contained In FAR 52.212-5(e)(1). Trane
complies with 52,219-8 or 52.219-9 in its service and installation contracting business.
The following provision applies only to indirect sales by Trane to the US
Government. As a Commercial Item Subcontractor, Trane accepts only the following
mandatory flow down provisions; 52219-8; 52.222-26; 52.222-35; 52,222-36;
52,222-39; 52.247-64, If the Work is in connection with a U.S. government contract,
Customer agrees and hereby certifies that it has provided and will provide current,
accurate, and complete information, representations and certifications to all government
officials, Including but not limited to the contracting officer and officials of the Small
Business Administration, on all matters related to the prime contract, including but not
limited to all aspects of its ownership, eligibility, and performance. Anything herein
notwithstanding, Trane will have no obligations to Customer unless and until Customer
provides Trane with a true, correct and complete executed copy of the prime contract.
Upon request, Customer Will provide copies to Trane of all requested written
communications with any government official related to the prime contract prior to or
concurrent with the execution thereof, including but not limited to any communications
related to contractor's Customer's ownership, eligibility or performance of the prime
contract. Customer will obtain written authorization and approval from Trane prior to
providing any government official any information about Trane's performance of the
work that is the subject of this offer or agreement, other than this written offer or
agreement.
1-10,48 (0208)
Supersedes 1 -1 0.48 (1107)
Packet Page Number 172 of 229
@2009 Trane Alt rights reserved Page 2 of 2 Trane Service Quote
Agenda Item M7
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Deputy Public Works Director
SUBJECT: Priory Public Improvements (St. Paul's Monastery), Project 07 -24,
Resolution Approving Final Payment and Acceptance of Project (Includes
Change Order No. 3)
DATE: October 5, 2009
INTRODUCTION
The contractor, Nodland Construction Company, Inc, has completed the project improvements. The
city council will consider approving the attached resolution for acceptance of the project and approving
final payment to the contractor, which includes approval of Change Order No. 3.
BACKGROUND
On April 14, 2008, the council awarded a construction contract to Nodland Construction in the amount
of $689,702.54. The construction contract included construction of Monastery Way, Benet Road, right
turn lanes on Century Avenue and Larpenteur Avenue, and a bituminous trail along Larpenteur Avenue.
Change Order No. 1, totaling $17,778.25, was approved at the October 27, 2008 city council meeting.
Change Order No. 2, approved by council on January 12, 2009, was needed for the extension of HDPE
storm sewer pipe, reconnecting a flared end section, and replacing riprap to provide a more stable
slope next to the newly constructed trail along Larpenteur Avenue at a cost of $1,475.00.
Change Order No.3 is needed for: 1) replacing bituminous curbing with concrete curb along Larpenteur
Ave at the request of Mn/DOT 2) Removing and replacing curb and gutter and sidewalk damaged
during the construction process 3) Mill striping turn lanes; for a total of $15,065. A quantity deduction
was also made in the amount of $34,573.37.
With Change Order No. 3 and the contract deduction the final earned amount by the contractor is
$689,447.42, which is just under the original contract amount of $689,702.54.
BUDGET
The current approved budget for the project is $971,995 and no adjustments are needed as the
contract fell within final estimates. Once all financial transactions have been completed staff will bring
back the final financing plan and recommend closure of the project fund. Table B shows the current
financing plan:
Packet Page Number 173 of 229
Agenda Item M7
RECOMMENDATION
It is recommended that the city council approve the attached resolution for the Priory Public
Improvements, City Project 07 -24: Approving Final Payment and Acceptance of Project Including
Approval of Change Order No. 3.
Attachments:
1. Resolution
2. Location Map
3. Change Order No. 3
4. Final Payment Application
Packet Page Number 174 of 229
Agenda Item M7
Attachment 1
RESOLUTION
APPROVING FINAL PAYMENT AND ACCEPTANCE OF PROJECT
CITY PROJECT 07 -24
(INCLUDES CHANGE ORDER NO. 3)
WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made
Improvement Project 07 -24, Priory Public Improvements (St. Paul's Monastery), and has let
a construction contract pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, it is now necessary and expedient that said contract be modified and
designated as Improvement Project 07 -24, Change Order No. 3, and
WHEREAS, the City Engineer for the City of Maplewood has determined that the Priory
Public Improvements (St. Paul's Monastery), City Project 07 -24, is complete and
recommends acceptance of the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD,
MINNESOTA, that
The mayor and city clerk are hereby authorized and directed to modify the
existing contract by executing said Change Order No. 3 in the amount of
$15,065.00. Unused quantity deduction is also reflected within the Change
Order of $34,573.37. The revised contract amount is $689,447.42; equal to
the actual amount earned by the contractor.
2. City Project 07 -24 is complete and maintenance of these improvements is
accepted by the City; and the final construction cost is $$689,447.42. Final
payment to Nodland Construction Company, Inc., and the release of any
retainage or escrow is hereby authorized.
Approved this 12 day of October 2009
Packet Page Number 175 of 229
Attachment 2
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MY PROJECT NO. 07-24
ST. PAWS MONASTERY FI N0.
PHDNE: (651) 490-2000 STREET AND UTILITY IMPROVEMENTS AMAPLE0802.00 EXHIBIT
1135 VAINAII CENTER IR,
ST. PAUL, MN 5511C) LOCATION MAP DATE:
SEH MAPLEWOOD, MINNESOTAPacket Page �4r� Z j 6 of 2
'J
--�X
SEH CHANGE ORDER
Tme
City of Maplewood, MN September 30, 2009
OWNER DA - 1E
07 -24 3
OWNER'S PROJECT NO.
St. Paul's Monastery Public Improvements
PROJECT DESCRIPTION
CHANGE ORDER NO.
AMAPLE080600
SEH FILE NO.
The following changes shall be made to the contract documents_
Description:
1. Contractor to remove existing bituminous curb and replace with concrete curb and gutter along the
Century Ave Turn lane and restore area at a cost of $12,035.00.
2. Contractor to remove and replace curb and gutter and sidewalk damaged by others along Monastery
Way and Benet Rd at a cost of $2,030.00.
3. Contractor to mill fog line and centerline striping on Larpenteur and Century Avenues at a cost of
$1,000.00.
4. Deduct in original contract amount due to quantity changes from estimated to actual quantities on the
final Application for Payment No. 4 (final). Original Contract Amount ($689,702.54 - $655,129.17) =
Total deduct of Original Contract Amount of $34,573.37.
Purpose of Change Order.
Amend scope of contract to include extra work as requested by MnDOT as conditions of permit. Repair
concrete curb and gutter and sidewalk damaged during other construciton on site prior to wear course
paving.
Basis of Cost: (D Actual ❑ Estimated
Attachments (listsupporizngdocuments)
1 page - change order price quote from Nodland Construction Company
Contract Status
Original Contract
Net Change Prior C.O.'s I to 2
Deduct from Original Contract Amount
Change this C.O.
Revised Contract
Agenda Item M7
Attachment 3
Cost
$689,702.54
N/A $19,253.25
N/A ($34,573.37)
N/ A $15,065.00
689,447.42
Recommended for Approval: Short Elliott Hendrickson Inc. by
Steve Heth, Pmject Manager
Approved for Owner.
BY CAYofMaplewood, MN
Distribuffon contractor 2 Owner 1
sUcoMW V 1e1080b00V-ea%4kbnnge order 3.&c
Short Elliott Hendrickson lna., 3535 Vadnais Center Drive. SL Paul, MN 55110-6196
SEH is an equal opportunity employer ( vwrw.schino.com 1 651.490.2000 1 800.325.2055 1 651.490.2150 fax
PrgedRepresentative 9 sEffotwce f
1104
Packet Page Number 177 of 229
Agenda Item M7
J
Attachment 4
(Unit Price
Contract)
�EN
i
No.
4 (Final)
I Eng. Project No.: A- MAPLE0806.00 '
Client No..
07 -24
Location: City of Maplewood, MN
Contractor Nodland Construction
Contract Date
I
PO Box 338
Alexandria, MN 56308
Contract Amount
$
689,702.54
Contract for St. Paul`s Monastery Public Improvements
Application Date 9/7/09
For Period Ending
9/7/09
Est.
Quantity to
!tern Ha.
Item
Unit
quantity
Date
Unit Price
Total Price
202I.501
MOBILIZATION (5% MAX_)
LS
1
1
$2,500.00
$2,500.00
2101.502
CLEAR
TREE
8
2
I50.00
$300.00
2101.507
GRUB
TREE
8
2
75.00
$150.00
2104.501
REMOVE CMP & RCP PIPE (STORM)
LF
160
9
5.00
$40.00
2104.513
SAW CUT BITUMINOUS PAVEMENT (FULL
DEPTH)
LF
1150
720
2.50
$1,800.00
2104.523
SALVAGE CASTING
EA
1
50.00
2104.602
SALVAGE & INSTALL CASTING
EA
13
100.00
2105.501
COMMON EXCAVATION (P)
CY
2355
2355
3.00
$7,065.00
2105.507
SUBGRADE EXCAVATION (EV)
CY
200
154
5.00
$770.00
2105.522
SELECT GRANULAR BORROW (CV) (P)
CY
4615
4615
16.20
$74,763.00
2105.526
SELECT TOPSOIL BORROW (CV)
CY
1810
1810
2.50
$4,525.00
2105.604
GEOTEXTILE FABRIC, TYPE V
SY
6955
6566
1.65
$10,833.90
2123.501
LABORER
HR
85
1.00
2123.514
3 CY FRONT END LOADER
HR
50
1.00
2123.61
3 CY BACKHOE
HR
50
1.00
2123.61
STREET SWEEPER WITH PICK UP BROOM
HR
50
1.00
2130.501
WATER FOR DUST CONTROL
MGAL
100
1.00
2211.501
AGGREGATE BASE, CLASS 6 (100%
CRUSHED)
TON
4875 5226.83
11.00
$57,495.13
2221.501
AGGREGATE SHOULDERING, CLASS 2
TON
40
18.2
30.00
$546.00
Short Elliott Hendrickson Inc. Page 1 of 5
Packet Page Number 178 of 229
2331.603 BITUMINOUS CURB REPLACEMENIT B6
STYLE
2331.603 BITUMINOUS JOINT SAW AND SEAL
2350.501 TYPE MV 3 WEARING COURSE MIXTURE
(BITUMINOUS TRAIL)
2350,501
275
203
TYPE LV 3 WEARING COURSE MIXTURE
2350.502
TYPE LV 3 NON - WEARING COURSE
1070
MIXTURE
2357.502
BITUMINOUS TACK COAT MATERIAL
2360.501
TYPE 12.5 WEARING COURSE MIXTURE
TON
(3,C)
2360.502
TYPE 12.5 NON-WEARING COURSE
$16,733.92
MIXTURE (3,A)
2451.603
WATER MAIN TRENCH
2451.607
GRANULAR PIPE FOUNDATION (CV)
2451.609
CRUSHED ROCK PIPE FOUNDATION
2501.511
18 -INCH CS PIPE CULVERT
2501.515
18 -INCH CS APRON
2501.515
12 -INCH RCP APRON W/ TRASH GUARD
2501-515
15 -INCH RCP APRON W/ TRASH GUARD
2501.515
18 -INCH RCP APRON W/ TRASH GUARD
2501.515
30 -INCH RCP APRON W/ TRASH GUARD
2502.541
4 -INCH PERFORATED DRAWTILE W/
215
GEOTEXTILE & ROCK
2503.541
I2 -INCH RCP SEW. CL. 5, DES. 3006
2503.541
15 -INCH RCP SEW. CL. 5, DES. 3006
2503.541
18 -INCH RCP SEW. CL. 5, DES, 3006
2503.541
21 -INCH RCP SEW. CL. 111, DES. 3006
2503.541
24 -INCH RCP SEW. CL. III, DES. 3006
2503.541
304NCH RCP SEW. CL. III, DES. 3006
2503.602
CONNECT TO EXISTING SANITARY
CV
SEWER (INCLUDES CORE DRILL)
Short Elliott Hendrickson Inc.
Agenda Item M7
LF
275
203
4.50
$913.50
LF
1070
1545
1.90
$2,935.50
TON
355
298.82
56.00
$16,733.92
TON
520
539.8
51.00
$27,529.80
TON
690
741.84
50.00
$37,092.00
GAL
490
490
1.50
$735.00
TON
215
114.57
59.60
$6,828.37
TON
190
345.03
59.60
$20,563.79
LF
320
320
20.00
$6,400.00
CV
220
14.40
TON
250
19.50
LF
60
24.00
EA
2
400.00
EA
3
3
785.00
$2,355.00
EA
4
3
860.00
$2,580.00
EA
2
2
950.00
$1,900.00
EA
2
1
1,700.00
$1,700.00
LF
1088
1024
6.00
$6,144.00
LF
1082
1205
21.00
$25,305.00
LF
818
818
23.00
$18,814.00
LF
207
219
25.00
$5,475.00
LF
125
132
28.00
$3,696
LF
158
110
32.00
$3,520.00
LF
293
198
46.00
$9,108.00
EA
I
1
1,000.00
$1,000.00
Page 2 of 5
Packet Page Number 179 of 229
Short Elliott Hendrickson Inc. Page 3 of�5
Packet Page Number 180 of 229
Agenda Item M7
Item No. Item
Unit
Est
Quantity to
Unit Price
Total Price
quantity
Date
2503.603
8 -INCH PVC SANITARY SEWER SDR 35
(ALL DEPTHS)
LF
223
175
22.00
$3,850.00
2503.603
8 -INCH PVC SANITARY SEWER SDR 26
(ALL DEPTHS)
LF
1362
1352
29.00
$39,208.00
2503.603
84NCH DIP OUTSIDE DROP RISER
SECTION
VF
21.6
21.6
75.00
$1,620.00
2504.602
8 -INCH GATE VALVE AND BOX
EA
10
8
1,025.00
$8,200.00
2504.602
6 -INCH GATE VALVE AND BOX
EA
2
2
880.00
$1,760.00
7504.602
HYDRANT
EA
2
2
2,250.00
$4,500.00
2504.602
2 -INCH BLOWOFF FOR 6 -INCH & 8 -INCH
MAINS PER STD. PLATE D-8
EA
7
1,250.00
2504.602
ADJUST GATE VALVE BOX
EA
13
13
250.00
$3,250.00
2504.603
8 -INCH DIP WATER MAIN CL. 52
LF
1481
1481
28.00
$41,468.00
2504.603
6 -INCH DIP WATER MAIN CL. 53
LF
47
47
27.00
$1,269-00
2504.604
4 -INCH INSULATION
SY
90
30
16.15
$484.50
2504.608
DUCTILE IRON FITTINGS (COMPACT)
LB
2980
2025
1.35
$2,733.75
2506.501
CONST. CB, TYPE 2X3 BOX
LF
4.9
23.4
175.00
$4,095.00
2506.501
CONST. CB, TYPE 48 -INCH DIA.
LF
71.5
116.5
225.00
$26,212.50
2506.501
CONST. CB, TYPE 48 -INCH DIA. W/ 3 -FOOT
SUMP
LF
30.3
30.3
210.00
$6,363.00
2506.501
CONST. CB, TYPE 60 -INCH DIA.
LF
8.9
8.9
350.00
$3,115.00
2506.501
CONST. MH, TYPE 60 -INCH DIA.
LF
7.8
7.8
375.00
$2,925.00
2
CONST. MH, TYPE 60 -INCH DIA. W/ 3 -FOOT
SUMP
LF
132
300.00
2506.501
CONST. CB, TYPE 72 -INCH DIA.
LF
6.4
6.4
600.00
$3,840.00
2506.501
CONST. MH, TYPE 72 -INCH DIA. W/ 3-
FOOT SUMP
LF
11.1
11.1
475.00
$5,272.50
2506.602
CASTING ASSEMBLY R 1678 -A W/R -1422
LID ( "SANITARY SEWER ")
EA
10
9
275.00
$2,475.00
2506.602
CASTING ASSEMBLY R -3067V
EA
14
22
380.00
$8,360.00
2506.602
CASTING ASSEMBLY R- 1678 -A W/R -1422-
Al LID ( "STORM ")
EA
9
6
275.00
$1,650.00
2506.602
CASTING ASSEMBLY R- 1678 -A W/R -2422-
0009 (RADIAL GRATE)
EA
3
2
315.00
$630.00
Short Elliott Hendrickson Inc. Page 3 of�5
Packet Page Number 180 of 229
Item No.
Item
I Est Quantity to
Unit Quantity Date Unit Price
2506.602
SKIMMER/CONTROL STRUCTURE
5,500.00
$11,000.00
(INCLUDES CASTING & ITEMS PER
106
106
DETAILS)
EA
2506.603
CONSTRUCT SANITARY SEWER
56.7
56.7
MANHOLE
LF
2506.603
CONSTRUCT OUTSIDE DROP SANITARY
60.00
$6,000.00
SEWER MANHOLE
LF
2511.501
RANDOM RIP -RAP, CLASS III
CY
2511.501
RANDOM RIP -RAP, CLASS N
CY
2511.515
GEOTEXTILE FABRIC, TYPE N
SY
2521.501
4 -INCH CONCRETE SIDEWALK
SF
2531.501
9.15
$27,541.50
CONCRETE CURB AND GUTTER DES. B618
LF
2531.618
TRUNCATED DOME SYSTEM
EA
2563.601
TRAFFIC CONTROL
LS
2573.502
SILT FENCE, PRE - ASSEMBLED - T`YPE
2165
500
HEAVY DUTY
LF
2573.601
STORM DRAIN INLET PROTECTION
LS
2573.60I
I
0.35
EROSION CONTROL CONTRACTORS PLAN
LS
2571603
BIOROLL
LF
2575.501
SEEDING
ACRE
2575.523
EROSION CONTROL BLANKET, CAT. 3
SY
2575.537
COMMERCIAL FERTILIZER TYPE 2,
0.98
$8201.62
ANALYSIS 22 -0-10
LB
2575.608
SEED MIXTURE 260
LB
2575.608
SEED MIXTURE 250
LB
Total Contract
Amount
10
Short Elliott Hendrickson Inc.
Agenda Item M7
Attachment 4
Total Price
2
2
5,500.00
$11,000.00
106
106
155.00
$16,430.00
56.7
56.7
200.00
$11,340.00
150
100
60.00
$6,000.00
170
95
65.00
$6,175.00
535
233
2.50
$582.50
8I50
8920
2.50
$22,300.00
2950
3010
9.15
$27,541.50
10
12
250.00
$3,000.00
1
1
1,000.00
$1,000.00
2165
500
1.45
$725.00
1
1
750.00
$750.00
I
0.35
10,000.00
$3,500.00
500
225
2.45
$551.25
2.02
1.73
100.00
$173.00
9805
8369
0.98
$8201.62
708
348
0.48
$167.04
189
173
1.70
$294.10
10
2.50
$655,129.17
Page 4 of 5
Packet Page Number 181 of 229
Application for Payment (continued)
Total Contract Amount
Contract Change Order No.
Contract Change Order No.
Contract Change Order No.
Less Previous Applications:
AFP No. 1: 267,974.58
AFP No. 2: 338,192.75
AFP No. 3. 1,924.94
AFP No. 4:
AFP No. 5:
$ 689,702.54
AFP No. 6:
AFP No. 7:
AFP No. 8:
AFP No. 9.
Total Amount Earned
Agenda Item M7
Attachment 4
$ 655,129.17
Material Suitably Stored on Site, Not
Incorporated into Work
Percent Complete 100
Percent Complete 100
Percent Complete 100
GROSS AMOUNT DUE
LESS 0 % RETAINAGE
AMOUNT DUE TO DATE
LESS PREVIOUS APPLICATIONS
AMOUNT DUE IBIS APPLICATION
$ 17,778.25
1,475.00
15,065.00
$ 689,447.42
$ 0.00
$ 689,447.42
$ 608,092.26
$ 81,355.16
CONTRACTOR'S AFFIDAVIT
The undersigned Contractor hereby swears under penalty of perjury that (1) all previous progress payments received from the Owner
on account of wort: performed under the Contract referred to above have been applied by the undersigned to discharge in full all
obligations of the undersigned incurred in connection with work covered by prior Applications for Payment under said
contract, St. Paul's Monastery Public Improvements, City of Maplewood, MN, and (2) all material and equipment incorporated in
said Project or otherwise listed in or covered by this Application for Payment and free and clear of all liens, claims, security interests
and encumbrances.
Date .20 Q
COUNTY OF r ct 1 - C
STATE OF M NJ ) SS
r Nodland Construction
( Contractor)
By
(Name and e)
Before me on this day of ��L'6 , 20, personally appeared tf i I #' {
known to be, who being duly sworn did depose and say that he
is the (office) of the Contractor above mentioned that he executed the above Application for
Payment and Affidavit on heh f of said Contractor; and that all of the statem,*nts contained tbergin aRtme, cgrregt and complete.
11VVNVWVINVVWH�KWN , t
My Commission expi - • Ngy . g {�p�cy 1
,
Z ►fOTARY PUBM - atMMSO (N otary Public)
t, 2p f0
The undersigned has ec = ` e r Payment shown above. A part of this Application is the Contractor's
Affidavit stating that a prevtous payments to him under this contract have been applied by him to discharge in full all of his
obligations in connecting with the work by all prior Applications for Payment.
In accordance with the Contract, the undersigned recommends approval of payment to the Contractor for the Amount due.
Short Elliott Hendrickson Inc.
r--°r
By
Date
r-
City ofMapleivood
By
Date
Page 5 of S
Packet Page Number 182 of 229
Agenda Item M8
AGENDA REPORT
TO: James Antonen, City Manager
FROM: Michael Thompson, City Engineer/ Deputy Director of Public Works
SUBJECT: White Bear Avenue Improvements, City Project 48 -13, Approval of
Amendment to Cost Share Agreement with Ramsey County
DATE: October 6, 2009
On November 24, 2008 the city council approved a cost -share agreement with Ramsey County
for the White Bear Avenue Improvements. The City contracted with Kimley -Horn and
Associates, Inc. for final design of the project.
Kimley -Horn will also be performing additional site planning to assist with the County's Right of
Way acquisition services for the Project; additional final design services for the reconstruction of
County Road D (Flandreau Street to White Bear Avenue); and additional final design services
for the project, for a cost not to exceed $275,000.
The County and the City of Maplewood wish to amend the Cost Share Agreement for cost
sharing for the additional services to be provided by Kimley -Horn under its amended agreement
with the City of Maplewood. This amendment would allow the City of Maplewood to bill Ramsey
County for the work being performed by Kimley -Horn and Associates.
The City is administering the contract with Kimley -Horn and the County is providing full
reimbursement.
RECOMMENDATION
It is recommended that the city council approve the amendment to the cost -share agreement
with Ramsey County in an amount not to exceed $275,000.
Attachments:
1. Location Map
2. RAMCO Amendment to Cost -Share Agreement
Packet Page Number 183 of 229
Agenda Item M8
Attachment 1
Capital Improvement Project for 201
White Bear Avenue (Radatz Avenue to County Road D)
City Project 08-13 Packet Page Number 184 of 2 H
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Capital Improvement Project for 201
White Bear Avenue (Radatz Avenue to County Road D)
City Project 08-13 Packet Page Number 184 of 2 H
011�
Agenda Item M8
Attachment 2
AMENDMENT TO COST SHARE AGREEMENT BETWEEN RAMSEY COUNTY
AND THE CITY OF MAPLEWOOD
WHEREAS, Ramsey County ( "County ") and the City of Maplewood ( "City ") entered into
an Agreement PW 2008 -16 dated December 12, 2008 ( "Cost Share Agreement ") for cost sharing
for final Professional Engineering Services for the Reconstruction of White Bear Avenue from
County Road D to Radatz Avenue ( "Project "); and
WHEREAS, The County, in cooperation with the Minnesota Department of Transportation
and the City of Maplewood, has prepared a preliminary layout plan for the Project; the interchange
of 1 -694 and White Bear Avenue; and County Road D (Flandreau Street to White Bear Avenue);
and
WHEREAS, The City of Maplewood currently has a contract with Kimley -Horn and
Associates, Inc. ( " Kimley- Horn ") for final design of the Project; and
WHEREAS, The City of Maplewood has amended its contract with Kimley -Horn for
additional site planning to assist with the County's Right of Way acquisition services for the
Project; additional final design services for the reconstruction of County Road D (Flandreau Street
to White Bear Avenue); and additional final design services for the Project, for a cost not to exceed
$254,600; and
WHEREAS, The County and the City of Maplewood wish to amend the Cost Share
Agreement for cost sharing for the additional services to be provided by Kimley -Horn under its
amended agreement with the City of Maplewood; Therefore
The parties agree to amend the Agreement as follows:
The City shall administer its contract with Kimley -Horn for the additional services and shall
make payment for all services rendered. The County will reimburse the City for the cost of
the additional services to be provided by Kimley -Horn under its amended agreement with
the City of Maplewood, up to a maximum not to exceed sum of $275,000. The County will
reimburse the City for all payments made for these services upon submission by the City of
a properly documented invoice. Upon execution of a construction cost sharing agreement
the City and other entities participating in the Project will reimburse the County for their
share of these additional services, which shares will be based upon the low bid.
2. Except as modified herein, the terms of the Cost Share Agreement shall remain in full force
and effect.
Amendment to Cost Share Agreement with City of Maplewood Reconstruction of WBL Co Rd D- Radatz 1 of 2
Packet Page Number 185 of 229
Agenda Item M8
Attachment 2
WHEREFORE, this Amendment is duly executed on the last date written below_
RAMSEY COUNTY
Jan Parker, Chair
Ramsey County Board of Commissioners
THE CITY OF MAPLEWOOD
By:
Print Name:
Title:
Bonnie Jackelen, Chief Clerk
Ramsey County Board of Commissioners
Date: Date:
Approval recommended:
Kenneth G. Haider, Director
Public Works, Department
Approved as to form and insurance:
Assistant County Attorney
Purchase Order or
Aspen Vendor Contract Number:
Funds Available:
Budgeting and Accounting
Amendment to Cost Share Agreement with City of Maplewood Reconstruction of WBL Co Rd D- Radatz 2 of 2
Packet Page Number 186 of 229
Agenda #M -9
AGENDA REPORT
To: City Manager James Antonen
From: Chief of Police David J. Thomalla
Subject: Approval of Acceptance of 2009 Justice Assistance Grant (JAG)
Date: October 5, 2009
Introduction
The St. Paul Police Department has been awarded a 2009 Justice Assistance Grant, a
portion of which will be given to the Maplewood Police Department. City Council approval is
required to accept the funds and authorize the signing of the agreement.
Background
The Maplewood Police Department, as part of a 2009 Justice Assistance Grant received by
the St. Paul Police Department, will be receiving $16,289 to assist in the funding of officers
assigned to gang and narcotics task forces.
The St. Paul Police Department has taken on the administrative responsibilities for this grant,
so there will be no administrative expense to the City. The grant started on September 9,
2009, and will be completed on September 30, 2012.
City Council approval is required to receive these funds, and the agreement must be signed
by the appropriate City officials.
Recommendation
It is recommended that the City Council approve the acceptance of $16,289 in 2009 JAG
Grant money and the signing of the agreement with the St. Paul Police Department.
Action Required
Submit to the City Council for review and action.
DJT:js
Attachment
Packet Page Number 187 of 229
DEPARTMENT OF POLICE
John M. Harrington, Chief of Police
CITY OF SAINT PAUL
Christopher B. Coleman, Mayor
September 29, 2009
Chief David Thomalla
City of Maplewood Police Department
1830 County Road B East
Maplewood, MN 55109
Dear Chief Thomalla:
367 Grove Street Telephone: 651- 291 -1111
St. Paul, Minnesota 55101 Facsimile: 651- 266 -5711
Enclosed you will find three (3) original copies of our contract for routing for the 2009 JAG Grant along
with its attachments; entire grant award (Attachment A) as well as all of the individual grant information
for City of Maplewood (Attachment B). Please type contact information in Section 4 "Project
Management" and Section 16 "Notices ".
Please have all four (4) contracts signed and return them to:
Saint Paul Police Department
Attn: Evette Scarver
367 Grove Street
Saint Paul, MN 55101
When the contracts are fully executed, I will mail you an original copy.
If you have any questions please give Amy Brown a call at 651- 266 -5507.
hank
' e` y /• S r f �
�d
Cc: file
/es
AA -ADA -EEO Employer Packet Page Number 188 of 229
ATTACHMENT A
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0.11 FORM 400012 (REN. 4-88)
Packet Page Number 189 of 229
Office of Juslice Progmnis
Bureau of Justice Assistance
Grant
PAGE I OF 5
IS W. Kellogg floulemd
St. Paul, NIN 55102
5. PROJECT PERIOM 1 10!01) TO 0913W2612
BUDGET PERI , bl): FROM 101/2009 TO
09/30/2012,
ii. AWARD 15ATr 09/18/2,009
7. ACTION
416605521
66
9. PkLVIOUS AWARD AMOUNT
10. AMOUNT OF Tills AWARD
- ,473.001
2(I()9Collab(arMivcJAG, with the City or saint I'zitll,CotllilyoFRuiii,�cy,aiid
City rmoplovood
11. TOTAL AWARD
S 473,G61
12. SPECIAL CONDITIONS
TI IE ABOVE GRANTPROJECTIS APPROVED SURIEV'r TO SUCH CONDITIONS OR LIMITATIONS As ARF, SET FORTI-1
PAPRS
AGENCY APPROVAL
GRANT11.13, ACCEPTANCE
James 11. Hurch 11
John Harrington
Acting Director
ciiierorpolice
17—SIGNATOM: OF APPROVING OFFICIAL
I9.Sj NA'I
A 1) A 7WY
;1,q
x it DJ M (10 00 41-11111
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0.11 FORM 400012 (REN. 4-88)
Packet Page Number 189 of 229
*i (exrrraN> L .
s.,
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�u?ticti `�
Department of Justice
OiTicc ofJusticc programs
Bureau of Justice Assistance
AWARD CONTINUATION
SHEET
Grant
PAGE 2 OF 5
PROJECT NUMBER - 2009- DJ -E3X -0673 A.NARD DA'ri 0l1872009
SPECIAL CONDITIONS
1: The recipient agrees tn,eomply with: the financial and administra requirements set forth in the current edition of the
Office ofJtrstice Programs (0.11 Financial Guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to.28 C.F.R. Section 42302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurances and may result in suspension or termination of funding, until such lime as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non - Profit Organiiuitions, and further understand and agrees that Funds 'may be withheld, or
other related requirements may be.imposcd, ifoutstanding audit fsstf6 (if any) from OMB Circular A -133 audits (and
.any other audits of'OJP grant f tends) are not satisfactorily and promptly addressed, as: fbrtirer described in the current
edition of the OR Financial Guide, Chapter 19:
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enacttnent, repeal, modification oradop6on of any law, regulation or policy, at any.levcl of government, without the
express prior written approval of (JJP,
S. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor,
subgr.mtec; subcontractor, or other person has.cilher 1) submitted it fblsc claim for grant funds under the False Claims
Act; or 2) committed a criminal or civil violation of haws pertaining to fraud, conflictofinteresl, bribery, gratuity, or
similar misconduct involving grant finds. 'Phis condition also applies to any subrceipients. Potential fraud, waste,
abuse, or misconduct should be reported to the OIG by-
mail:
Office of the Inspector General
U.S. Department o0ustfcc
Investigations Division
950 Pennsylvania Avenue, NV
Roorn 4706
Washington, UC 20530
e -mail: oig.hotlinc @jusdnj.gov
hotline: (contact infbmiation in English and Spanish): (800) 969A400
or hotline fax: (202) 616 -9881
Additional information is available from the DOJ OIG websitc at www.usdoj.gov,oig.
0]P FORM 400(V2 (REV, 4 -SR)
Packet Page Number 190 of 229
Department ol .Ittstice
Ofliceot`Justicc Pragran)s AWARD CONTINUATION
' r Bureau of Justice Assistance SHEET rocs or s
Grant
aROJECTNUMBER yH 2O09- D1 -nX- 0673 - AWAitDDA7T 081182009
SPECiAI, WAIDITiON.S
The grantee agrees to assist BJA in complying with the National Environmental Policy Act (N1 PA), the National
Historic Preservation Act; and other related federal cirvironniental impact analyses requirements in the use of these
grant funds, either directly by the grimlcc or by a subgrantee, Accordingly, the grantee agrees to first determine if any
of the following activities will be funded by the grant, prior to obligating funds for any of these purposes.. 1 f it is
determined that any ol'the following activities will be funded by the grant, the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically li nded with these grant funds. That is, as long us the activity is being conducted by the grantee, a
subgrantec. or any third party and the activity heeds to be undertaken in order to use these grant funds, this special
condition must first be mct, The activities covcrcd by this special condition arc:
a. New constriction;
b. Minor renovation or remodeling ofa property located in an environmentally or historically sensitive arena, including I.
properties located within a 10(1 -year flood Plain, a wetland, orhIabitat for endangered species, or a property listed on or
eligible lbr listing on the, National Register of Historic. Places;
e. A renovation. )ease, or any proposed use ofa building or facility that will either (a) result in a change in its basic
prior use or (b) significantly change its size;
ti. impicmentation ofa new program involving the use of chemicals other than chemicals that are (a) purchased as an
incidental component of *a funded activity and (b) traditionally used, forexample, in office, household,, recreational, or
education environmenfs;.aud
a Implementation ofa program relating to clandestine mctban)pheiarninc laboratory , operations, including the
identification, seizure, or closure 'of clandestine inctliamphetamine laboratories.
'fhe grantee understands and agrees that complying with N LPA may require the preparation of an Environmental
Assessment and /ter an Cinvironmcntal Impact Statement, as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan, as detailed at
hitp: / /www,.gjp. usdoj ;govjHJA /resourcc /ncpu.html, for programs relating to methainplictumine laboratory Operations.
Application oi'This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its
subgruuees' existing programs or activities that will be funded.by these grant funds, Ihegrantee, upon specific request
Mani BJA, agrees to cooperate with BJA in any preparation by DJA ofa national or.progrum environmental assessment
ol'Ihat funded program or activity.
7. TO avoid duplicating existing networks or iT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdiction, such systems shall, employ, to the extent
possible, existing networks as the commun backbone to achieve interstate connectivity, unless .thc grantee can
demonstrate to the satisihction o f 13JA that this requirement would not be cost cllectivc or would impairthe
functionality ofan existing or proposed (T system.
8. To support public safely and justice infimnation sharing, OJP requires the grantee to use the National Information
fixchange Model (NIEM) specifications and guidelines for this particular grunt. Grantee shall publish and make
available without restriction all schema generated as a result of this grant to the component registry as specified in the
guidelines. For more information on compliance with this special condition, visit
littp;//%vww.niem.gov/iiiipleiiieTitLitionl
9. 'flit recipient is required to establish a trust fund account. (The trust fund may or may not be an interest- bearing
account.) The f find, including any interest,, may not be used to Pay debts or ozperiscs'incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG): The recipient also agrees.to obligate
and expend the grant lunds in the trust fiend (including any interest earned) during the period of the grant. Grant funds
(including tiny interest carried) notexpendcd by the cod of lhe,gr'ant period must be returned to the Bureau of Justice
Assistance no later than 90 days tiller the end of fhe grant period, along with the final submission of'lhe Financial
Status Report (SF -269),
OJI' F(,iRM 400012 (REV, 4 -88)
---- .. __ ..... .... .............Packet Page Number 191 of 229
Department of Justicc
Ofliceoflusticc,l'rograms AWARD CONTINUATION
PAGE a 01" s
Bureau of Justice Assistance
SHEET
+
s
Grant
____ —
rROJEC' "r'NUMBER SOn +)•1)J•E37i- i)ti7.3 AWARD DATE
t)attarior>9
.7 CtnL CoNDI7'IONS
i 0. `file grantee agrees to comply with till repprling, data collection and evaluation requirements, as prescribed by law and
detailed by tilt BJA iii program guidance for the Justice Assistance Grant (JAG) Program. Compliance with these
requirements will be n3onitored by BJA.
11, The recipient agrees that any information lu:hnology system funded or supported by CUP funds will comply with 28
C'.F.R. Part 23, Criminal Intelligence Systcros Operating Palicea, if QJF determines this tilaud ts thcp as
Should (All deternunc 28 C.I':R. tart 23 to he applicable, ON may. at its discretion. perform
per the regulation. Should any..violalion ol'28 CPA. Part 23 occur, the recipient may be rifled as per 42 U.S.C.
3789g(O -0). Recipient may not satisfy such it line with federal finds.
12. The recipient agrees to ensure that the Stale information Technology Point orContuet receives written notification
regarding any infor'nlation teebnology project funded by this grant during tile, obligation and expenditure period, This is
Io facilitate communication among local and slate govcmrtrenta) entities regarding various information technology
projects being conducted with these grant funds. In addition, the recipient agrees to maintain an administrative file
documenting the meeting of Ibis requirement. For a list of State Information Technology Points of Contact, go to
hllpt / /www.il.gip.gov /dciaitlt.aspz? area- policyAndPmctice &pagc=i 046.
13: The grantee agrees to con)pty withAhe applicable requirements of 29 C.F.R. fart 38, the Department of Justice
regulation governing "Equal'1'rcuunent for Faith Based Organizations" (tile "Equal Treatment Regulation "). The Equal
'treatment Regulation provides: in part that Department oriustiecgrant awards of direct funding may not he used to
frail any inherently religious activities, such as worship, religious instruction, or proselylization. Recipients of direct
grants may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice funded program, and participation in such activities by individuals receiving services t[om the .
grantee or 4 sub - grantee olust be voluntary, he Equal Treatment Regulation also makes clear Utatnrgmnizalions
participating in programs directly boated by the Department of itOice arc not permitted to discriminate in the provision
of services on the basis of a bencfroiary's itligion..Notwithstanding any other special condition of this award, faith
based organizations may, in sin ic.eircunistances, consider religion as a basis for employment. See
help: / /% % rww.o jp. gav /abouUgcr /equal..,.fbo:htm.
14. The. recipient acknowledges that.all programs funded through subawards, whether at the stale or local levels, must
conform to the grant program requirements as stated in BJA program guidance.
15. Grantee agrees to comply with the requirements of 28 C.F.R, Part 46 and nil Oflfce of justice Programs policies and
procedures regarding i
e protection t' human research subjects, including obtainment of institutional Review Board
approval, if appropriate, and subject informed consent.
16. Grantee agrees to comply with all confidentiality requirements 42 U.S.C. section 3799g and 28 C.F.K. Part 22 that
arc applicable to collection, use, and revciation of data Or information, Grantee further agrees, as a condition of grant
approval, to submit a Privacy C ertiticate that is.in accord with requirements of 28 C.F.R. Part 22 and, in particular,
section 22.23.
17. "Pile recipient agrees that funds received under (his award will not be used to supplant Slate or local funds, but will be
used to increase the amounts ofsueh funds that would, in the absence of Federal funds, be made available for law
enforcement activities.
I OJI' FOR'Mt 4001Y2 tREV, 4 -OS)
Department of,lustice
Ofliec of Justice Programs
} E ;� `•' Bureau of ,lustice Assistance
PROM--(; - r NOMBLK 1oQ9d)J- nX•0G73.
AWARD CONTINUATION
SHEET
Grant
AWARD DME owlH12oo9
PAGE 5 OF 5
SPECIAL CONDITIONS
18. The gr,nitee agrees that.within 12 days:of award, for any law enforcement. task force, fundcd.with these funds, the task
force commander, agency executive, task force ofliiccrs, and other task folce.members of equivalent rank, will complete
required ogtline (intcrnet- based) task force training to be provided fide of chargethrougli .mNs Center for Task .Force
Integrity and Leadership. This training will address task force of iectivcndss as well as other key issues . including
privacy and civft liberties /rights, task rorce perrormance measurement, personnel selection, and task force oversight and
accountability, Additional information will be provided by MA regarding the required training and access methods via
IM's web site and the tenter for "rack Force Integrity and Leadership (www.ctf1i.o g).
oil,r9RM 400012 (REVA - 88)
IF i NAM
Department of*Justice.
CRANT MANA GER'S MEMORANDUM, PT. 1:
( di'J Pr6gmms
PROJECT SUMMARY
Burcall ofhsticc Arsisiance
Grant
PitojrCT NUMBER PAGE: 1 01 1
200
. . .......... . . ..
This project is supported under 42 LJ,S,C. 3751(a) (BJA -JAG Formuln)
es
2. PROJIFQTDIREC (Namo,addr s & telephone number)
I. STAFF CONTACT (Nume & telephone number)
Amy Brown
(:vnildil Sinums Research Add Grants Manager
(202) 305-1020 367 Grove. Strect
St. Paul, MN 55101 -2295
(651) 266-5507.
3b. pOMS CODE (SEE INq'RU(71ONS
3a, TITLE OFTHEI 111100RAM ON REVERSE)
RJA FY 09 Edward B yrne M Justice Assistance Grant Program: Local Solicitation
...... . . ..
4. *I'ITI,I-'Ol; PROJECT
2()09 Collaborative JAG with the CilY (JI'Saint Paul, County of Ramsey, and City ofivljsplcwdrid
5. NAME & ADDRESS OF GRANTEE
6. NAME& ADRESS OF SUBGRAN'rEll.
City of St. Paul
15 W. Kellogg Boulevard
St. Paul. MN 55101
7. PROGRAM PERIOD
8 HUDGLT PERIOD
FROM! 10!)1 121)08 w: 091311F1012
FROM: 1010112008 TO: 09130/2012
9. AMOUNT OF AWAR
10. DATE OF AWARD
S473,061
08718i2009
12 — SECOND YEAR'S BUDGET AMOUNT
1 SECOND YEAR'S BUDGET
_j7I. TI IfRi;' 'PERiOD
-All'SBUDGErAMOIJNT
14.11111RD Yr
15, SUMMARY DljSCRlp'l'1Or4 Of! PROJEC'r (sue instruction on reverse)
The Fdwird Byrne Memorial Justice Assistance Grant Program (JAG) -allows states and units Oflocall g ovemnlents, including tribes, to support a broad range of
.
funds lie used for state and local initiatives lcclmical
Grant can
activities t(l prevent and control crime based on their own state and local needs and condit
contractual support, add hirdmintion sysicins for cirimimlljosticc, including for any one or more of the
I
aqsisvincc, training, personnel. ciluiplytent, supplics, orrections and community
I' purpose areas: 1) law en ju rce rr e nt p 2) prosecution and court prognims; 3) prevention and education programs; 4) c
imPrl)vclncnt and 7) criolu victim and
corrections programs; 5) drug treatment and enforcement programs; 6) planning, cvnkintion, and technology program
witness programs (other than compewwalion).
Thu disparatcjIll'isdictions consisting oi�Raljjqcy County and the cities or Paul and Maplewood will use their JAG award in the amount or$473,061 to improve
vWe'le.e. increase victim safety, decrease auto theft and illcil r attics, and
the quality of filu, address gang issues, rumu WuTIMrg.
Oil FORM 401101!2 (kl-';V. 4-88)
dccrcasc prostitution nctiVily in lite county, The city of St. Paul, serving ,as the. fincal agent, will use their 41mre of the grant (5720:!81) to provide overtime to
officers to decrease crime tad inerease.publie snfcly in targeted areas and to defray costs for. grant administration.. Ramsey County will use 5116,489 to provide
overtime for the sheritTs gang unit, support a community corrections aide position, and retain an Investigator in the county attorney's office. The City or
A1upiewood will use 516, „89 to support the mtentian ot'gung striko force and narcotics ollicerpositions;
n Department of Justice
Office of Justice Programs
Bureau ofJuslice Assislance
n.C. ansn
Memorandum To: Official Grant File
From: M, A. Berry, Environmental Coordinator
Subject: Incorporates NEPA Compliance in Further Developmental. Stages for City of St.
Paul
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local
governments to ;support a broad range of activities to prevent and control crime and to improve the
criminal justice system, sotne:of which could have environmental impacts. All recipients of JAG funding
must assist BJA in complying with NEPA and other related federal environmental impact analyses
requirements in the use ofgrant funds, whether the funds are used directly by the-grantee or by a
subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities; the
grantee must first determine if any of the specified activities will be funded by the grant.
The specified activities requiring environmental analysis are:
a. New construction;
b. Any renovation or remodeling of a property located in an environmentally or historically sensitive
urea, including properties located within a 100 -year flood plain, a wetland, or habitat for endangered
species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change
in its basic prior use or (b) significantly change its size;,
d. Implementation of a new progmm involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used,, for example, in
office, household, recreational, or education environment,%; and
e. Implementation of a program relating to clandestine.methainphetamitie laboratoryoperations,
including the identification, seizure, or closure of clandestine methamphetamine laboratories.
Complying with NEPA may require the preparation of an Environmental Assessment and/or an
Environmental Impact Statement, as directed by BJA.. Further, for programs relating. to
methamplretamine laboratory operations, the preparation of a detailed Mitigation Plan will be required..
For more information about Mitigation Plan requirements, please see
http:,I/ivww.6jp,usdoj.gov/13JA/resource/iitpa.bthil
Please be sure to carefully review the grant conditions on your award document, as it may contain more
specific inforniation about environmental compliance.
cf ,5
Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Office of Justice Programs ttashingrbn, A.C. 20.5.11
August 18. 2009
t;'hicfJolw farrington
City of St. Paul
15 W. Kellogg Boulevard
St. Paul, MN 55102
Dear C:hiel' Harrington:
On behalfol'Attorney General uric Hofer, it is my pleasure to infbmi you that the Office of Justice Programs has approved
your application for funding under the FY 09 Edward Byrne Memorial Justice Assistance Grant Program: Local Solicitation in
the amount ot$473.001 for City oll'SL Paul
Enclosed you will find the Grant Award and Special Conditions documents, This award is subject to all administrative and
financial requirements, including the timely sulMnission of all financial and pmgrammatic repbrts, resolution of all interim
audit findings, rind the maintenance ol'a minimum level ofeash -on -hand. Should you not adhere to tlicserequirements,.you
will be in violation of the terns of this agreenietlt and the award will be subject to termination for cause or other admi.nistrativc
action as appropriate.
i f you have questions regarding this award, please contact:
- Program Questions, Cynthia Simons, Program Manager at (202) 305 -1026; and
- Financial Questions, the Office ofthe Chief !' inancial Officer, Customer Service Center (CSC) at
(800) 458 -0786, or you may contact the CSC at ask.ocfo @usdoj.gov.
Congratulations, and we look.. forward to working with you.
Sincerely,
.lames H. Burch it
Acting Director
Inclosures
_ Park .-Page Number 197 of 229
Department of Justice
air
Office of Justice Programs
Office for Civil Riblits
Washington, D.G. 20.531
August 18, 2009
ChiefJohu Harring(on
City of St. Paul
15 W. Kellogg Boulevard.
St. Paul, MN 55102
Dear (thief Harrington:
Congratulations on your recent award, in establishing financial assistance programs, Congress linked the receipt of Federal fu» dingto
compliance with Federal civil rights lads. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of,lusticc
is responsible for ensuring thattecipients.of financial aid fmni OJP, its component offices and bureaus, the Office on Violence Against
Women (OV W ), and the Office of Community Oriented Policing Services (COPS) comply With applicable Federal civil rights statutes and
regulations. We at OCR arc available to help you and your organization anect the civil rights requirements that conic with Justice
Department Funding.
Ensuring Access to Federally Assisted Programs
As you know. Federal laws prohibit recipients of financial assistance Win discriminating on the basis of race, color, national origin,
religion. acs. or disability in ftioded, programs or activities, not only in respect. to employment practices but also in the delivery: of services or
benefits. Federal law also prohibits iundcd programs or activities from discriminating on the basis'of'ngc in the delivery orservices or
bcncfits.
Providing Services to Limited English Proficiency (LEI') individuals
Iii accordance with pepartment orJustiCe Cluidance pertaining to Title V1 of the Civil Rights Act of 1964,42 U.S.C. 4 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LET). For more information on die civil rights.responsibilities dint recipients have in providing language services to
l.I:P individuals please sce the websitc at http: / /www.lcp.gov,
Ensuring Equal Treatment for Faith -Bused Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith -based organizations, in general, die
regulation, Participation in Justice Department Programs by Religious Organizations; Providing fbr Equal Treatment of all Justice
Department Program Participants, and known a_s.lhc Equal Treatment Regulation 29 C.F.R. part38, requires 5tote Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation. prohibits Stale Administering Agencies from - staking
award or grant :administration decisions oil the basis of ail organization's religious character or aflillation, religious name, or the religious
composition composition of its board of directors.
The regulation also prohibits thilh -based organizations from using financial assistance front the Department ofJuslice to fond inherently
religious activities. Whine faith -based organizations call engage in non - funded inherently religious activities, They most beheld separately
from the Department of funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
'treatment Regulation also makes clear that organizations participating in programs funded by the :Department of'Justice are not to
discriminate in the provision pf services on the basis of a beneficiary's religion. For more inibnnation on the regulation, please sec OCR's
wcbsile at http:/ hvrvw .ojp.tisdoj.gciv /ocr /etfbo.htni.
State Administering Agencies and faith -based organizations should also note that the Safe Streets Act, as amended; the Victims oi'Criute
Act, as amended; and the Juvenile Justice and Delinquency Prevenlfun Act, as amended, contain prohibitions against discrimination on the
basis of'religion in crnploymenL Despite these nondiscrimination provisions, the Justice Department has concluded that tW Rcligious
Freedom Restoration Act (RFRA) is reasonably construed, on a case -by -case basis, to require that its funding agencies perTnit faith -based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring stall', even if the statute flint authorizes the funding progam generally forbids considering of religionin employment decisions
by grantees.
.Questions about the regulation or the :application of RFRA to the statutes that prohibit discrimination in employment may be directed lo. this
011icc.
Packet. age Number 198 of 229
Enforcing Civil Itiglits LIM
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, of the number of
employees in the worklbrce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
arc the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, nudits'that require recipients to submit data showing that they are. providing services
equitably to all segments of thoir service population and that their, employment practices meet equal employment opportunity standards.
(:(implying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of finaricial assistance subject to the nondiscrimination
provisions of file Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968,42 lJ S C. § 3789d(c), or other Federal grant
program requirements, must meet two additional requit•cmcnts:(I) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (EEOP), 28 C,F.R. § 42.301 -.708; and.(2) submitting to OCR Findings of Discrimination (,sce 28
C.F.R. §§ 42.205(5) or 31,202(5')).
1) Meeting the 13EOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances. COPS Assurance No. 8:13. or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
if your organization has received in award for 5500,000 or more and has 50 or more employees (counting both full - and part -time
employees but excluding political appointees), then it has to prepare an li OP and submit it to OCR. for review within 60 days'from the
date of this letter. For ussislanee in developing an ESOP, please consult OCR's we bgit e nthttp://Avww.ojp.usdoi.gov/ocriecop.litTn. You
may also request.tcehnieal assistance from an. ESOP specialist at OCR by dialing (202) 616 -3208.
If your organization rcceivLd an award between $25,000 and $5()0,000 and hug 50 or more employees, your organization still.has to prepare
an E' OP, but it does not hnve to submit tile. ESOP to OCR for review. Instead, your orgimintion has to maintain the ESOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found atlittp :l /www.ojp,usdoj.gov /ocr /ceop.litm.
I f. your organization received an award for less (hall $25;000; or if your organization Iran less than 50 employces, regardless orihe amount of
tile award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is excinpt from the EE.?OP requirement. I`lowever, your organization mustconipletc. Section A of the Certification Form and
return it to OCR. The Certification Form can be found at littp; / /www.ojp.usdoj.gov /ocr /ceop.htni.
2) Submitting Findings of Discrimihation
In the event a Federal or State court or Federal or State administrative agency makesmn adverse finding of discrimination against your
organization rifler a due process hearing, oil the ground of race, color, religion, national origin, or sex, your organization.must submit a copy
of the finding to OCR Ibr review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies. you arc responsible for assuring that subrecipient5 also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and subrnilting an ESOP, reporting Findings of
Discrimination, and providing language services Io, LEF persons. State:agencies that make subawards must have in.place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil right% compliance of subrecipients.
I f we cull assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal finding, please cull OCR at (202) 307 -
0090 or visit our wcbsiic at littO:b'www:ojp.usdbj.gov /ocr /.
Sincerely,
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
2009 G9- 312 -MN -DJ
2009 PROPOSAL FOR COLLABORATIVE USE OF JAG
Program Narrative - Attachment 1
Amount i, warded: $473,06-1
Distribution of Funds
Gra Award
Ramsey County Sheriff'
$51,866
Ramsey County Attorney
$32,757
Ramsey County Correctirnig
$51,866
City of Maplewood
$16,289
Saint Paul. Police Department $320,283
Total expenditures $473,061
Summary of proposed spending:
Ramsey County Sheriff
The Raniscy County Sheriffs office proposes utilizing. its JAG allocation to fund.oveitime
for the Gang Unit. The initiatives undertaken with these funds will include gang
identification efforts, warrant sweeps that target the most violent offenders, and
concentrated cnforce rnent and surveillance activities aimed at repeat offenders. The
Ramsey County Sheriff and Saint Paul operate -a joint narcotics effort utilizing Byrne
Grant hinds in Ramsey County. These funds will augment these efforts.
Proposed expenditure of funds - Overtime $:51,866
Ramsey County Corrections
The JAG funds will be used to support a community corrections aide. The aide supports
the overall work of the intake unit by perforating criminal record checks on violent
Offenders referred by the courts of Ramsey County. Ratusey County Corrections :handles
corrections for all of Ramsey County including the cities of Maplewood, Roseville, and
Saint Paul. The position determines the custodial status and length of stay in'the local jail
for referred offenders. I'he.position is responsible for entering new case information into
2009 G9- 312 -MN -DJ
the automated data base and conducting data integrity operations. In addition, the
individual fathers and collates such information as is appropriate relative to cases placed
udder correctional supervision for dissemination to the probation officer assigned to the
case.
Proposed expenditure of tends - Salaries $5 1,866,
Ramsey County Attorney's Office
The Ramsey County Attorney's Office in cooperation the Ramsey County Courts has
initiated ongoing meetings with criminal justice representatives to dell with the issues
'SUrrvunding case invol'ving.gtinS, gangs and violent. crnTles. The Ramsey Council
Attorney's office is the chief prosecuting agency for all of Ramsey County including the
cities of Maplewood, Roseville and the City of Saint PAUL One of the key issues
identified was the need for the court to have more complete information on defendants
prior to clecisions.on hail and sentencing Law enforcement officers, and particularly
those who work witii the Minnesota Gang Strike Force, are in possession of necessary
and usef it ill - illation but are not u.stially present at court hearings. An investigator has
been hired to work closely with Federal, State, and local law enforcement agencies to
insure full access to essential information from those agencies to special gang prosecutors
and all other adnit: and juvenile prosecutors.
Proposed expenditure of funds - Salaries S 32,757
Citv of Manlewood
The Maplewood Police Department, intends to use its share ofthe 2009 JAG honey awarded to
St, Paul and Ramsey County to assist the Department in funding officers assigned to the Metro
Gang Strike Force and the Fast Metro Narcotics Task Force.
As of January 1, 2007, the Gang Strike Farce position was tilled for the first time in the history
ot,'the Depar(nlent and the Narcotics Officer position was tilled for the first time in many years.
These positions are funded, ill )art; by grants through the State ol'Minn.esota Office of Justice
Programs. This funding, a total of $90,000 for broth positions does not cover the total cost of
these offkcurs. "file additional funding through the JAG program will help defray the cost of
having officers assigned to the responsibility of combating gang violence and narcoties activity in
the City ofMaplewood. Both ol`these issues continue to grow in Maplewood and through the
assignment ofofficers dedicated to the tasks, a more concentrated effort is able to be trade.
The Metro Gang Strike Force iinrdili-Y is at risk of being cut as of July 1, 2000. Dealing with
2009 G9- 3'12 -MN -DJ
gang violence will continue regardless of what happens to the funding. Maplewood plans to
continue to provide a gang officer who nlay work in coniunction with other .local departments.
The .JAG funds would be the only funding available for this position if the gna nt funding is cut
and .LAG loonies would be used. exclusively for this position rather than split between the two
positions.
Proposed expenditure, offunds - $16,289
Saint Paul Police
The Saint Paul Police bepartinent will use a1 portion of the JAG to support the
following; activities as needed on an overtinic. basis:
Focusing Our Resources On. Community Empowerment (F.O.R.C.E.) Unit:
The Saint Ilaul .Police Department recognizes the.negative and pervasive influence that
drugs and narcotics have on the duality of life in our community. The department' also
recognizes that drug use and related activities are a social phenomenon that requires a
coorclinated response between police officers, residents, and the combined. resources of
the. City of Saint Paul. The i C)RCL Unit is designed to conibine resources in an effort to
attack the scourge of thug use through a variety of strategies. F.O.R.C.E. Unit has found
through unit investigations. that Suspects in street level narcotics investigations are very
mobile, involved in other criminal activity and, often create problem properties where they
conduct their' illegal activities. There is a Strong need to address problem properties and
bolinvior throu+ 11 the use 01.'juallp -out details, agent buy operations, knock and talk, details
and .search warrants. Additional emphasis needs to be directed toward block club
111col.ing;s, ad'illinistrartive'1-01low -up, cooperatijig agency meetings and educational
presentations, Ijigh crime areas will be detined by.F.O.R.C.E. based on numbers of
resident complaints, concentration of prol'ilem property cases, computerized mapping and
intelligence ill1 brillal - lon. generated by patrol officers and intotzirants.
Anlccipaled GoalS,'Ot. Address crime clot spots citywide to reduce street level
narcotics activity, as.soc,iated crimes, and problem properties in the target areas. Overtime
funding; will strengthen the 1'.O.R.C.E. Unit's specialized approach. to intervening Allot
spots@ by permitting more time for coordination with neighborhood service area
supervisors, district counciI neighborhood cringe prevention coordinator and relevant city
services such as cede ClIfi0rcement, fire inspections, and licensing;. An increase in arrests,
drug; seizures, and prostxtitions will be seen as well as an increase in the quality of life for
residents of the cite.
2009 G9- 312 -MN -DJ
Gun Issues i'ossession and Discharge of firearms:
Trained officers retrieve illegal guns as well as document guns that have been confiscated
by utilizing gilt, suppression techniques.
1�tltc r' �atrd (;ncrls, !C)trtccznlc:: Reduce the level of intentional discharge of firearms by
inter verling with violent oli'enders with u documented history of gun violence. Gathering
and sharing of i1lt0ligerlce data, training on gun interdiction techniques and use of
kec11t1cilbgy to ilnpl'OVC con1111LI lications between depaltmentresources, and law
enfo rcelncclt aI ulicies to aCC011111liSh OLIWOl
Narcotics /Special Investigation Unit (S.I.U) /Minnesota Gang Strike Force:
Saint Paul and its adjoining suburban communities contained within Ramsey and Dakota
Counties has expericnt;(d a l ;c impact fi the burgeoning methalnphetalnine problem.
Prier to 1 998, St, Vaui chug SCizures were:comprised largely of cocaine and :marijuana.
with a representation of other illegal drugs including rnethamphetamine. Beginning in
1908, nlethanl lietauline seizures quickly outpaced other drugseizures by a margin. of
almost 2 to 1. Saint Paul's west side community is becoming known m Source city for
nletharrlphetanline. I'libhly financed criminal organizations impoi-ting acorn Mexico
using mostly n,etha nphetamine distributors locally, Wild into the illegal activities and
avoid prtlsecution. The .majority of the methamphetAnline corning into Saint Paul and the
Saint Paul suburban colnnbunit originates from labs in California and Mexico.
In additi%1n, the City o1' Saint Paul will use these grant funds. to supplement the work o
the Stat.o.-widc Moro r3ang'31.rike Force. the department has six sworn personnel
assign(id to thk task force. Partners include the Ramsey County Sheriffs Office and the
Maplonvood Police:. Department.
An/i.c ci�c�(l GogI.;1 hrtcOnje Overtime availability will allow officers to more thoroughly
iaursuc Investigatimis related to the west side nlctham.phetanline market resulting in an
increase in drug seizures and arrest..
Use of the funds for file gang strike tierce will result in more arrests, seizures, and
prosccutions.
Neighborhood Service An• 111 (NSA) /Beat Officers
0
2009 G9- 312 -MN -DJ
Neighborhood policing id.entitics with geograhhi.e areas within each. district, which are
referred to as Neigilbo.rhood Service Areas (NSA) and beat assignments. NSAs and beat
areas incorporate well - d efined neighb orhoods w ithin Saint P aul into police sel'vlce areas
Neighborhood policing brings residents, business owners, and the police officers closer
together to work oil romriwn issues that affect the duality of life and the public safety in
that ileighboillood. officers identify crime problems and take proactive measures to
:>olvt; public safety related issues with coMrnuliity support and assistance.
Antic�i m ,ted Goals/O ulco�»e The program Avill focus ovetlime hours on a proactive
approach to solving! problems identified by officers working in collaboration with district
councils, and both the business and Co11111111i11ty g121Ul1s. issues to address include drug
dealing; disorderly people, chunks, pickpockets and problem properties that impact
quality of line issues. In addition, those problems identified will be assigned to an officer
who will be responsible for the action and outcome. Further attention will be focused on
inulti- housing areas. A decrease in crime in these areas is. expected as well as an increase .
in duality of Fife.
Pearl: and Recreation Center Details:
Saint 1'aill recrc,l ion center provide 1 csifclents with a place in. their neighb to learn
and )Lave tun, and i11so s crve as, the community's gathering spot - the focus of Saint 'aul's
f aniously strong neighborhoods. "I "he over 1.5 million visits made annually attest to their
cflectiveness in nlocting tho.sc i:iecds. Both Saint Paul police officers and police security
rangers aro involvcd in i.ilahitaining it safe environment for the parks.
.41vicivale I Gord Oideoine To provide a site environment in the City of Sault Paul's
parks to allow children to play and learn. Police officers can work in file parks as
mentors and youth workers allowing children to. have rile opportunity to enjoy activities
and to see, police officers in roles outside- that of the traditional Apol.ice off cer @. Officers
will also develop It.w.ger ,tandint relationships with youth and park staff preventing
hrohlems froi1i. OCOUI`rlii&; or reoccurring at the recreation centers.
Vatic and Prostit Details:
ireca Prclstitu0011 in the city continues to be a problem in certain areas. The department
is conlnlitted to addruss the issue.
'1111i wome: rhe Vice Unit will strategically schedule police officers
f1Y1i11 within tl'G deporinl.ent to participate in enhanced prostitution suppression activities
«vital +:nit dek" ing th:ii abi;iit:v to contribute to meeting tho goals of their own
2009 G9- 3:12- MN' -DJ
organizational units as weal as keeping the neighborhoods of Saint Paul flee from street
level criminal activity.
, ra•uancy /C'
To find solutions 'for increased truancy and curfew violations in Saint Paul and its
sui7ounclinl suburbs, the Ramsey County Truancy and Curfew Celiter(RCTCC) was
established Ill 1 A representative From the Sa itit Paul Police Department is, on. the
executive committee tbat oversees and coordinates the collaborative work of the RCTCC.
SC11001 RCSOUrce 011.1mrs perform these duties aft school hour
AILIic•r yrL will be assigned during peak school hours.
(`;lirfew sweeps coil) be perfori vied 'several times per month. Curfew /Truancy violators
will be :~topped and trigged so there is a decrease i.ri school age youth present during
school times and limes afl.er curfew.
1 use of funds - Overtime $272
Adni,ird.strative Fluids - also included in Budget Narrative Section Attachment 2
The Saint Paul Polled Department Will use approximately 110% of the 2007 JAG for
costs associated with adjuinisterinty JAG funds'
The City of` Saint Paul Police Department will utilize the administrative portion of the
JAG funds to assist in distributing the funds; irionitoring the award; $ubfnitting reports
itic!udirig perforinanc•+: Incastire and program assestinicnt data; and providing ongoing.
as i..stiince for :Ally c;l.11;)l'l'Ctl):1;11tS of t funds.
Sf � ij(y_.
'fh.e Saint Paul 1)olicc Department is a full- service police department with the
in1•iasi1 expc•ricncC, technical exhi,rt'ise and commitment to'iiriplcmentthis
C011,11.10rative projCCt. This iril:rastrllcturc includes tnaneial maliagement.and reportingby
the accounting,unil' which pro\ planning and budget support to the divisions as well
as fiscal management of.dcpartmcnt functions. This unit is also responsible for the
coordination c: >f'tlie anhuiil operating budget, glruit accounting, supervision of internal
cxlr atdi(i.u and intc 7111,11 Controls including fund audits. Salaries and fringe benefits for
submitting financial rcpoits and providing on- going financial assistance during the grant
l ericcl is ?.S"i, (92 x 4 ycars = 9140) of the Accouritinf Technician ($65,274).
Salaric-s� and friri ge benefits for providing oli -going assistance during the grant period is
C$2343 x 4 yca.rs .Si1372) ofthe Clerk'I'ypist IV ($66.9
6
I�1u 205...a #..2.2.g... _
2009 G9- 31.2 -MN -DJ
The payroll Unit is, responsible for paying approximately 800 employees and records, The
unit alscl records and updates vacation time, sick tnllc;, holiday pay, overtime, and
rllaintains nledical record files. Salaries and firi11ge henef is -k)r providing on -going
payroll assistance (lcn•in;1, l:he grant period is 3.5$ ($3848 x 4 years S l 5,392)of the
T'a . ) 11-011 Supervisc:lr ($1 09,942).
Salaries and fringe bennf,ts br distributing funds inonitoring the award, and providing
on -koing assistance during the grant period is 3:5 %, ($4$$5 x 4 years = $19,541)ofthe
Research and Gi - ants Manager ($1.39,550).
T'he departalcnt is comillitte.d to serving the community and is organized in such a
111il.nticl' as to be more responsive to the community we serve.
Proposed 'Ise ot'Nnds - Tolal Adnlini;stration Salaries and fridge benefits $47,306.
The above progflams kvould not be available with the assistance of the JAG funds.
i7
._._____ --------- Packet Page Number 206 of 229
2009 JAS Grain
Budget Narr'.rtive
A. Personnel
Personnel costs will be split anlonast three jurisdictions:'The City of Saint Paul,
Ramsey County, and the City of Maplewood.
The Ramsey County Sheriff's office will allocate JAG funds towards overtime for
the Gana Unit and F�clony Apprehension Division. The initiatives undertaken will
include gang identificatiilil effin18, warrant sweeps that target the most violent offenders,
and [ o lico'wrated enforcement and.surveidlance activities aimed at repeat offenders. The
funds will pay for 949 hours of overtime at a rate of ;$54.64 per hour. The total amount to
be used is $51,866.
The Ramsey CountyAttorney's Office will use JAG fonds to hire an investigator
to work closely tivith federal, state, and local law enforcement agencies to insure full
access to essential inf ormation from these agencies to special gang prosecutors and all
other ziclult and juvc!nilc: l7rosectitors. This will Meet one of the greatest needs of the
Ramsey County Court Systein.by having more complete information on defendants prior
to decisions on bail and sentencing. The investigator will be paid $32.96 pei• hour. The
total funding, used will be $32,757.
The Ramsey County Corrections Department will partially fund one community
corrections aide in the Intake Unit of the Adult Courts Divitiion. This position is tasked
with improving the speed and accuracy of post -court case assignment and providing
timely and accurate information to the court regarding in- custody probation violation
matters. The hourly rate is $37.07 and the total 'funding For this. position is `651,866.
The City of Maplew-o od will allot the funds provided through JAG to combat
gang violence and narcotics activity. The funding will not provide the entirety of the
salary. but will lielp defray the costs of officers being assigned to each of' these duties.
The officers will 11C assigned to the Metro Garlg Strike Force and the East Metro
Narcotics Taslc Force, which 'are multi jurisdictional units that combine the efforts and
intelligence of several local agencies. Officers will be paid $32.39 per hour and the total
Funding for thctic prlsitions is ;$1 6,289.
The Saint Paul Police Department will use a portion of the JAG funding to
Support nvertinlc ;activities. These activities include RO R.C.C. (Focusing Our Resources
Oil Community 13nmowerme.11t) Unit, Gun issues including possession and discharge of
firearms, our Narcotics /'special investigations Unit /Minnesota Gang Strike Force,
Neighbi'rhood Service Area /Bolt. 01"ficers. Park and Recreation Center details, Vice and
Prostitution details, and also Truancy/Curfew details. The officers will be paid $48.15
per hour for the 4,549 overtirrle hours and i:he octal allocated is $219,067.
B. Fringe lieiiefits
Frinlre henefits will be made available to the Saint Paul Police Department
Officers that ni-e vi orkin? overtime on the above outlined details. The Saint Paul Police
Departs - rent officers will be provided overtini -- benefits at 19.749 %. With 4,549 hours of
overfinac and a benefit rite o1' $1 1.85 per horn' ($60!` 19.749 %), the benefit total will be
;53,910.
C. Tavel
t-Page Number 207 of 229
None.
D.
Eq►aiprnent
No ne.
L.
Supplies
Nerve.
F.
("o list ruction
Nome.
G.
Cons►►Itants / Contracts
None.
H. Other .Costs
'I'i►e Saint Paul Police Department wild also.cover administrative fiinds for the
�rani, which total I0°i of the grant's total funding. The.. funds will be used to administer
the cost.', and will acccx ►nt. for 3.5% of the cn•►ployee's time for four positions. The
adniin►strialV�_ fluids will pay 53,285 each year for four years for the salary and benefits
for ,►n A cCOLlntint; "i'ecl ►nician for at. total of' $9,140. The grant will pay $2,343 each year
for 4 years of the salary and benefits of a Clerk Typist IV and totaling $9,372. The JAG
funding will provide 3.5%.ot`tl►c salary and'benclits for a Payroll Supervisor for four
years ($3,848 x 4 years = ` 15.392). Finally, the administrative costs will include the
salary and beriefits For the Research and Grants Manager ($4,88 *5 x 4 years = $19,541).
In total, . thi- four posidons amount. to $9 140 + `)94372 + ,$15,302 + $19,541 = `1:53,445.
$47,306 of this total will be u5cd frnm JAG funds, which is 10% of the JAG 'total, as
allowed for t►dminJstrative, costs..
1. bnclirect Costs
Nona.
Peeket-Rage Number 208 of 229
OMB APPROVAL NO, 1121 -0188
EXPIRES 5.98 (Rev. 1/97)
Budget Detail Worksheet
PurpOSe: The i3udget Dctail Worksheet 1118y be used as a guide to assist you in the preparation of
the budget and budget nalz itivc, You tnay submit the: budget and budget narrative using this form or in
the for.mat of your clr()ic.c (plain sheets, your own form, or a variation of this form). }lowcver, all
required intbrinatic.)n (inc:haclin(I the budget narrativc) niust be provided. Any category of expense not
applicable to your b.ucigot 119iiy be delei.ed.
A. P et - SOUnd - List each position by title and name of employee, if available. Show the annual
salary rate and the percentage of time to be devoted to the prctje:ct. Compensation paid for employees
cnga � i.i gr«t t ac °tiv: tics nnitst le c.�i'sistant ' Clot paid for similar work within the applicant
organization.
Name /Positdon
Paul Police Officer - Overtime
Sheriff Ov ertime: ____ —._J
County Attorney i €ivesttgator
County
Corrections Aide
City of M,aphowood
Comptttation
15 perhour overtime rate x 4549
x$54.64 per hour overtime rate x 949 hours
$32.96 per hour salary
$37.07' per hour salary
�s 2 — .3 par huur�
Cost
$219,067.00
$51.,866.11
$32, 757.110
1$51,866:00 l
1$16 1
SUi3- TOTAL $371,845.00
B. Fringe .Bene i is - f�ringc benefits should be based on actual known costs or an established
formula Fringe benefit: tiro for the Personnel listed in budget category (A) and only for the
percentage o tinic devoted io tlae prqicct. ]Tinge beiiefts on cavcrtimc hours are limited to FICA,
Worknia n's Gomh�sa,a�r.ic:)ii, "I'd l,, 1101"plcryrriclit Compensation.
.Name /Position
Int Paul Police Officer Fringe--, of 17T
C Cost
- 19.749% of salary
I�
SUB- TOTAI, $53,910.00
Total Personnel & fringe .Benefits $425,755.00
OJP FORM 7150/1 (5 -95)
Packet Page Number 209 of 229
C. 'Travel Itemize tr avel c l c�pcntie. cif 1?rojcct per5onnel by purpose (e.g., staff to training, field
interviews, advisory (Y "()up: meeting, etc.). Silow the basis of computation (c.g., six people to 3 -day
training at $X aiil�irc, $.X lculging, $X subsistence). In training; projects, travel and.rheals for trainees
should be listed separately. Slic:►vv the number oftrainces and the unit costs involved..Identify the
or Federal Travel
location of travel, if lnici\a: lr. lndicatc source of Travel Policies applied, Applicant
Regulations.
11 d. ill COi DUt ation Cost
Purpose of - Yravd
E=E==
E==L=F E-=
TOTAL $0.00
D. + quil➢tnwit - List non- cxpe.ndable items that are to be purchased. Non - expendable equipment
is tangible property having u:;C ul lile of more than two years and an acquisition cost of $5,000 or
more per emit. { Notc: organization's pwn c,' pltalization policy may be used for items costing less than
$5,000), t xpendable i s nis should be includ d either in the "supplies" category or in the "Other"
category. App1icaWs : '10Uld alWdyzu Une cos. Wrielits of purchasing versus leasing equipment, espc-
cially lhigb cost iii rns +ind those Stabled to rapid teclhnical advance.. Rented or leased equipment costs
should be listed in [lit "C.ontractual" category. Explain how ttre equipment is necessary for the success
of the proicet. Attach a n.urcalive describing the procurcnacn.t. method to be used.
Item Computation Cost
TOTAL $0.00
E. Supp ies - List items by type (office supplies, postage, training Materials, copying paper, an
expendable equipnient. iteMS Costing less that $5,000, such as books,, hand held tape recorders) and
show tilt basis frm comput<,►tion. (1 Organization's ow capitalization policy may be used for
items costing less tlian $5,0.0(1 }.. Generally, supplies include any materials that are expendable or
consumed during tilt: c ui - SO 01* the project.
Suppl Items _ C omput.ttion � Cost
TOTAL $0.00
T. Contstruedolt - As ai rule, Con; tnactir?r; costs are not allowable: In sonic cases minor repairs or
renovations play lie'allmv ;A)IC. (11.0. k. «pith the program office before budg .ing funds in this
catcgo ry.
Purpos De ofW(wk Cost
I
i
TOTAL $0.00
G. Coll S11It.l alts/Con trads - Indicate whether applicant's Cormal, written Procurement Policy or
the Federal Acquisition RePu!atians are. l'ollowed.
Guaasarltaalt hiscs: 1 =or oach con,uhant cnler the name., if known, service to be prcw ded, hourly or daily
fee (H -.hour dory), and estimated time on the project. C fees in excess of $450 per day require
additional justitication and prier approval f wil OJP.
Name of Consultant
Service Provided
Computation
Cost
Srtbtola! $0.00
Ci maaltam Exjwnses: IMiSt all expenses to he paid from the grunt to the individual consultants in.
addition to their f cs (i.c-., trave), iixu . lodging, etc.)
i tort~
LOC'A ion
Computation
Cost I
Sublow $0.00
Cmatracts: Provide a descriptiol) of . - ,' Ic product or service to be procured by contract and an estimate
of the cost, Applicants are cncKeuriagcd to promol:e free and operi competition In awarding contracts.
A separate justificittiOn must be provided fear sole source Contracts in cxeess of x;'10000.
Item
Cost
Subloia $0:00
TOTAL $0.00
.H. Other COStS - List items (c.g., rent, reproduction, telephone,.janitorial of SCCllrity Services,
and investigative or Co11'lidential, funds) by nla type and the basis of the computation. for example,
provide, the square footage rind the cost per square foot for rent, or provide a nionthly rental cost and
how many Illonths to rc11t.
Desaiption
Computation
Cost
See attached
TOTAL $47,306.00
t. Iradii Costs - Indirect costs fate £llloxed only It file applicant has a. Federally approved indirect
cost rate. A copy of the natc approwit, (a li.11y execute(l, negotiated agreement) must be attached. If
the applicant does not ha; an ,apprcwed rate, ono can be requested by contacting the applicant's
cogrli Fedc.rf+l agcn;r;, : >.hi. ;!1 :viii rcviQ all documentation and approve a rate for the applicant
organization, or if the apl:,licant', accclunt.ir:li system permits, costs may be allocated in the direct costs
categories.
Des. cri pNoh Compr<utatioll Cost
TOTAL,$O'OO
Budget `summary- When you havc completed the hudgOt worksheet, transfer the totals .for each
category to the ,sinks below. C'omputr the total direct costs and the total .project costs. Indicate the
anuxuit of FeCleral requested and the ninount of non- Federal funds that will support the project.
Budge Category
Amo
A. Personnel
$371,845.00
$53,910.00
B. 1'1`Al1hL I;Cnerlts
$0,0_0
C. Travel
v$o.00
D. Equipment
W_
$0.00
E. Supplies
$0.00
F. C onsiruction
$0,00
G. Consultants/Contracts
$47,306.00
H. Other
$473;061.00
Total Direct Costs
$0.00
1. lndirect Costs
$473,061.00
`1'OTAIL. PROJECT COSI'S COSTS
Federal l a quest
Non- Ftdcral Amount.
C AITI-ACATION NUMBER 20► G9-312 MN, D3
THE" STATIr oli IMININES0 A KNOW ALI., BYTHES! PRESENT
C01-INTY OF RANISEIN'
UNTIAMO.CAL A61ZEFME�NT
AUL, MAPLEW AND
131TWEV
''NESOTA.
TYOF RAMSEY, MIN
GRANT OAG) PROCIRAM AWARD
2009 ASSISTANCE GRANT
( 1 a n al bel ve the
ly (.) 2()()�),. J a I en t
T h is Agrecil-Mll . I k IlVdO f N1 APlJ,1M*)0l) ;acti jig by and through their 9ovcl
Y ol'SAINT PAU1, and CITY A)l
bodies, their C'oullcils:. ficteill"Ifler refel to respectively as Selillt Paul and M"'Plewood and
ioners or
the (lo.11111liss
tile C Ling by and 1111 its governing body,
(*)JJ 01: RANISF,Y. �lc , . 0 -
the coulltv, hC1 refi.n to as Ram..wv. all 0 1 , 1Z Comity, State ofMitillesota,
AIN" 11EIRVA8, dii A4 nwision or minneqoul statutes
g,revnivnit iS 11
the Join( Powas A& -
WilEREAS, cach g0vel-11i"14! , bocly, for the
Functions 1 make that perforl OF tll()Sc
arl-y� all
that p, d
paynic-lits cul
WHERE.AS, cach holy finfis that 111c Im -l' t - gill allce ofthis Agreement is in the best
111,11 the Ulld t7
ortaking s,vill beflellt 1114 public, and that the division OrcOsts
,
fairly colllpolvsate, I11ckpCO party for the services or ('jjjjct.i()jis under this Agreement; and
WHERVAS, the C Of-S,"i"I J'al ,lgrttcs to provide tl ity ()I'maplewpod $18,098 less 10
'M d 1 , $1 5 J,()5,J less 10 percerit.administ rtulds
percent, adminiSt"OliVe fil"d!, R,1111scy Count%
I cl
11 (lie I award I m 0w ( l ollnhornti - 'vc JA6 Progi all
- C it to he ill their 1. -i j I -e , s
Ic
Wiff. Rl"'As, ,all 1),u:t 0 , ��,j i allocate the JA(.'j Fund. .
I " b0icl,
CMS AN)LICA'VION NUNIBER 1009 G9 31.2- NIN-03
NOW III VREFORF,, theS h Ramsey agree as Wows:
cc L i w n
Saint llnul agree to paviNloplewood and Rajj),c;cya total of $160,752 of JA(; funds its outlined
ahnve.
IS we 00 (W) in, 2 .
N'l a p I e �vo o (. I and Ra 11 M u y a gnxs I o v se S 169 1 OS 10 perce ad ministrative .fu nd 8 [0 the
(',►llaN rahvv JAG Program until Septumher 3), 201
!;qjq
NWINg in Me peArnt'ance of ON AgwmnmR shuO impose any JWbilRy 10 dalms 09winst
Maplewood and Rainscy other thalt claims Rw wh0h INhUhy may be imposed by the Minnesota
Too ChAms Ad.
S ee eva (w) n A -
Nwhing in the pedQuance of this Agw=U dwIl impose any lWbility.flor claims against Saint
I)aul othcr thin cUrng Mr whWh liabilhymay be imposid b� , Cluirwq Aet.
Sectio 5
��;CfiL 5,
Each party to this Agreement will be reyptasible for its ownuclions Sprovidbig neivices under
this Agreement and shall W be INNe Ag any GO HWAMy that njay arise froni the furnishing of
the scrvices Ily the Other Party.
8, q IQ O n 6.
The Immics to this Aprortul do W inwnd for any ►any not asighatory to the Agreement to
obtain a right by virtue cif this Agreement.
,Secti 7.:
GINIS AITLICATION NUMIOAZ
o
offMaplowod. Ramsey Cotjllty Mimi Soto
I - 4- -
Mayor
Chie F(oyf'oficc.
Finance Dizeector
5
GNIS APPLICATION NUMBE R
RIAMST-N ("Ol INTY, N-1.1 NN Fl*s )
C(;Jnty Board Chair
Sect ion 7'
By entering into this A (greement, the parties do not intend to create any obligations express or
implied other flian those scat cut berein; further, this Agreement shall not create any rights in any
party not a signatory hereto.
GAMS APPLICATION NUN'IA R 2009 G9 312 -32 -D3
CI'T'Y OF SAINT PAUL, RAMSEY C.;OUNTY,MI.NNESOTAA
APPRt:')\'ED. As 'ro F't' rw:
A? 1%1. pt Saint Paul City AttofiicY
Review Narrative (A achntent 3)
This application was made available for public comment on ,rune 8th, 2009, and an
opportunity to comment was provided to anyone interested. This application was
forwarded to the governing body (Saint Paul. City Council) on ,lime 8th, 2009.
Abstract (A.ttachment 4)
JAG -_ Cityof'Saint Paul, CoU1.1ty of Ramsey and City of Maplewood. The major goals of
the project are to iinprovQ quality of life, address gang issues in the city as well as the
county, reduce drug trafficking, reduce number of victims of dwnestic violence, increase
victim safety, decrease auto thett, turd theft ftom. autos, decrease prostitution activity.
Strategics to be used ittcludc retention of personnel and overtime details. Major
deliverables include increased arrests, decreased crime in the target areas, and increased
seizures..Cu`rent coordination efforts in the county include the Metro Gang.Strike Force
the Last [Metro Narcotics Task Force
R/1/2004
Agreement #
Between the City of Saint Paul and the City of Maplewood
THIS AGREEMENT, made and entered into this 9th day of September, 2009, by and
between the City of Saint Paul, Minnesota, a municipal corporation under the laws of the State of
Minnesota, hereinafter referred to as "City" and the City of Maplewood whose address is 1830
County Road B East, Maplewood, Minnesota, 55109, hereinafter referred to as "Provider."
The City and Provider, in consideration of the mutual terms and conditions, promises,
covenants, and payments hereinafter set forth, agree as follows:
SECTION 1: Scope of Services.
A. Provider agrees to provide services or perform activities as related to its individual
entity as described in the attached federal grant award and agrees to comply with all special
conditions, financial reporting, and other requirements as detailed in Attachment A.
SECTION 2: Time for Completion.
A. The services described in Section 1 shall be commenced on September 9, 2009, and
will be completed in accordance with the schedule mutually agreed upon with the City through
September 30, 2012.
B. Provider shall not proceed with any task outside of the grant award without specific
authorization from the Project Manager designated by the City.
C. There will be no extension of this contract beyond the date outlined above.
SECTION 3: Billings, Payment and Reporting.
A. That for the Provider's faithful performance of this Agreement, the City hereby
agrees to compensate the Provider in the amounts and according to Attachment A.
B. The above amounts shall fully compensate the Provider for all costs. No claim for
services and /or costs provided by the Provider, not specifically provided for in this Agreement
will be honored by the City. Total costs of the project shall not exceed $16,289.
C. Provider shall submit an itemized invoice as well as detailed backup documents to
the City on a quarterly basis. The Provider will be provided with the deadline for submitting the
detailed backup after the grant reporting deadlines have been finalized. Provider shall submit the
detailed backup within the budget categories as detailed on Attachment B. Upon receipt of the
invoice and verification of the charges by the Project Manager, payment shall be made by the
City to Provider within thirty (30) days.
D. Provider shall submit progranunatic reporting as requested by the fiscal agent on a
quarterly basis. No payments shall be made to Provider without programmatic reports completed
by the due date.
Packet Page Number 222 of 229
E. In the event the Provider fails to comply with any tenns or conditions of the
Agreement or grant award or to provide in any manner the work or services as agreed to herein,
the City reserves the right to withhold any payment until the City is satisfied that corrective
action has been taken or completed. This option is in addition to and not in lieu of the City's
right to termination as provided in other sections of this Agreement.
SECTION 4: Project Management.
A. The City requires the Provider to assign specific individuals as principal project
members and to assure that the major work and coordination will remain the responsibility of
these individuals during the term of the Agreement. Removal of any principal project member
without replacement by equally qualified individuals or without the prior written approval of the
City is grounds for termination of the Agreement by the City. Provider's principal project
members are:
B. The City has designated Amy Brown, Research and Grants Manager, as the Project
Manager for this Agreement, and the individual to whom all communications pertaining to the
Agreement shall be released. The Project Manager shall have the authority to transmit
instructions, receive information, authorize amendments or changes to the Agreement, and
interpret and define the City's policies and decisions pertinent to the work covered by this
Agreement.
SECTION 5: City Responsibilities.
A. City agrees to provide Provider with access to any information from City documents,
staff, and other sources needed by Provider to complete the work described herein.
SECTION 6: Work Products, Records, Dissemination of Information.
A. For purposes of this Agreement, the following words and phrases shall have the
meanings set forth in this section, except where the context clearly indicates that a different
meaning is intended.
" Workproduct " shall mean any report, recommendation, paper, presentation, drawing,
demonstration, or other materials, whether in written, electronic, or other format that results
from Provider's services under this Agreement.
"Supporting documentation " shall mean any surveys, questionnaires, notes, research,
papers, analyses, whether in written, electronic, or in other form, belonging to Provider and
pertaining to work performed under this Agreement.
"Business records " shall mean any books, documents, papers, account records and other
evidences, whether written, electronic, or in other form, belonging to Provider and pertaining to
work performed under this Agreement.
P
Packet Page Number 223 of 229
B. All deliverable work products and supporting documentation that result from the
Provider's services under this Agreement shall be delivered to the City and shall become
the property of the City after final payment is made to the Provider with no right, title, or
interest in said work products or supporting documentation vesting in Provider.
C. The Provider agrees not to release, transmit, or otherwise disseminate information
associated with or generated as a result of the work performed under this Agreement
without prior knowledge and written consent of the City.
D. In the event of termination, all documents finished or unfinished, and supporting
documentation prepared by the Provider under this Agreement, shall be delivered to the
City by Provider by the termination date and there shall be no further obligation of the
City to Provider except for payment of amounts due and owing for work performed and
expenses incurred to the date and time of termination.
E. The Provider agrees to maintain all business records in such a manner as will readily
conform to the terms of this Agreement to make such materials available at its office at
all reasonable times during this Agreement period and for six (6) years from the date of
the final payment under the contract for audit or inspection by the City, the Auditor of the
State of Minnesota, or other duly authorized representative.
F. Provider agrees to abide strictly by Chapter 13, Minnesota Statutes (Minnesota
Government Data Practice Act) as well as any other applicable federal, state, and local
laws or ordinances, and all applicable rules, regulations, and standards established by any
agency of such governmental units which are now or hereafter promulgated insofar as
they relate to the Provider's performance of the provisions of this Agreement.
SECTION 7: Equal Opportunity Employment.
A. The Provider will not discriminate against any employee or applicant for employment
for work under this Agreement because of race, color, religion, sex, age, or national origin and
will take affirmative steps to ensure that applicants are employed and employees are treated
during employment without regard to race color, religion, sex, age or national origin.
This provision shall include, but not be limited to the following: employment, upgrading,
demotion, or transfer; recruitment advertising, layoff or termination; rates of pay or their forms
of compensation; and selection for training, including apprenticeship.
SECTION 8: Compliance with Applicable Law.
Provider agrees to comply with all federal, state, and local laws or ordinances, and all
applicable rules, regulations, and standards established by any agency of such governmental
units, which are now or hereafter promulgated insofar as they relate to the Providers performance
of the provisions of this Agreement. It shall be the obligation of the Provider to apply for, pay
for, and obtain all permits and /or licenses required.
SECTION 9: Independent Contractor.
A. It is agreed by the parties that, at all times and for all purposes within the scope of this
Agreement, the relationship of the Provider to the City is that of Independent contractor and not
that of employee. No statement contained in this Agreement shall be construed so as to find
Provider an employee of the City, and Provider shall be entitled to none of the rights, privileges,
or benefits of Saint Paul employees.
Packet Page Number 224 of 229
SECTION 10: Subcontracting.
A. The Provider agrees not to enter into any subcontracts for any of the work
contemplated under this Agreement (unless specifically outlined in the federal grant)
without obtaining prior written approval of the City.
SECTION 11: Bold harmless.
That each party will responsible for their own acts or omissions for their employees,
agents and officials. Nothing in this agreement shall constitute a waiver by either party of any
statutory limits or exception on liability.
SECTION 12: Assignment.
A. The City and the Provider each binds itself and its successors, legal representatives,
and assigns of such other party, with respect to all covenants of this Agreement; and neither the
City nor the Provider will assign or transfer their interest in this Agreement without the written
consent of the other.
SECTION 13: Termination.
A. This Agreement will continue in full force and effect until completion of the project
as described herein unless either party terminates it at an earlier date. Either party to this
Agreement may terminate it by giving no less than thirty (30) days written notice of the intent to
terminate to the other party.
B. With Cause. The City reserves the right to suspend or terminate this Agreement if
the Provider violates any of the terms or conditions of this Agreement or does not fulfill, in a
timely and proper manner, its obligations under this Agreement as determined by the City. In the
event that the City exercises its right to withhold payment or terminate under this Section, it shall
submit written notice to the Provider, specifying the extent of such withholding or termination
under this Section, the reasons therefore, and the date upon which such withholding or
termination becomes effective. Upon receipt of such notice, the Provider shall take all actions
necessary to discontinue further commitments of funds to the extent that they relate to the
suspended or terminated portions of this Agreement.
C. In the event of termination, the City will pay Provider for all service actually timely,
and faithfully rendered up to the receipt of the notice of termination and thereafter until the date
of termination. The Provider will deliver all work products and supporting documentation
developed up to the date of termination prior to the City rendering final payment for services.
SECTION 14: Default by Provider.
A. In the event Provider fails or neglects to comply with any term or condition of this
Agreement or to provide the services stated herein, City shall have the right, after written notice,
to cease payment hereunder. This remedy shall be in addition to any other remedies, including
termination, available to the City in law or equity. The City shall be entitled to recover
reasonable attorney's fees and costs of collection associated with enforcing its rights hereunder.
SECTION 15: Amendment or Changes to Agreement.
A. City or Provider may request changes that would increase, decrease, or otherwise
modify the Scope of Services. Such changes and method of compensation must be authorized in
writing in advance by the City.
4
Packet Page Number 225 of 229
B. Any alterations, amendments, deletions, or waivers of the provisions of this
Agreement shall be valid only when reduced to writing and duly signed by the parties.
C. Modifications or additional schedules shall not be construed to adversely affect vested
rights or causes of action which have accrued prior to the effective date of such amendment,
modification, or supplement. The term "this Agreement" as used herein shall be deemed to
include any future amendments, modifications, and additional schedules made in accordance
herewith.
SECTION 16: Notices.
A. Except as otherwise stated in this Agreement, any notice or demand to be given under
this Agreement shall be delivered in person or deposited in United States Certified Mail, Return
Receipt Requested. Any notices or other communications shall be addressed as follows:
To City:
Amy Brown
Saint Paul Police Department
367 Grove Street
Saint Paul, MN 55101
To Provider:
SECTION 17: Waiver.
A. Any failure of a party to assert any right under this Agreement shall not constitute a
waiver or a termination of that right, this Agreement, or any of this Agreement's provision.
SECTION 18: Survival of Obligations.
A. The respective obligations of the City and Provider under these terms and conditions,
which by their nature would continue beyond the termination, cancellation, or expiration hereof,
shall survive termination, cancellation or expiration hereof.
B. If a court or governmental agency with proper jurisdiction determines that this
Agreement, or a provision herein is unlawful, this Agreement or that provision, shall terminate.
If a provision is so terminated but the parties legally, commercially, and practicably can continue
this Agreement without the terminated provision, the remainder of this Agreement shall continue
in effect.
SECTION 19: Interpretation of Agreement, Venue.
A. This Agreement shall be interpreted and construed according to the laws of the State
of Minnesota. All litigation related to this Agreement shall be venued in the District Court of the
County of Ramsey, Second Judicial District, State of Minnesota.
SECTION 20: Force Majeure.
A. Neither the City nor the Provider shall be held responsible for performance if its
performance is prevented by acts or events beyond the party's reasonable control, including, but
not limited to: severe weather and storms, earthquake or other natural occurrences, strikes and
other labor unrest, power failures, electrical power surges or current fluctuations, nuclear or other
civil military emergencies, or acts of legislative, judicial, executive, or administrative authorities.
Packet Page Number 226 of 229
SECTION 21: Entire Agreement.
It is understood and agreed that the entire Agreement supersede all oral agreements and
negotiations between the parties relating to the subject matters herein.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and
year first above written.
For the City: For the Provider:
Approved as to form: By
Its
Assistant City Attorney
By
Chief of Police Its
By
Director, FSO
Its
Approved:
By
Its
T
Packet Page Number 227 of 229
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