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Home My WebLink About2006 07-10 CIty Council Packet5:00 p.m. CouncillManager Workshop — Gladstone Redevelopment. Complete City Council Review of the 6126106 Revisions in the Gladstone Area Redevelopment Improvements Plan. AMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, July 10, 2006 Council Chambers, City Hall Meeting No. 06 -18 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE Acknowledgement of Maplewood Residents Serving the Country C. ROLL CALL Mayor's Address on Protocol: "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All commentslquestions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments." D. APPROVAL OF AGENDA E. APPROVAL OF MINUTES 1. Minutes from the June 26, 2006 Council /Manager Workshop 2. Minutes from the June 26, 2006 City Council Meeting F. VISITOR PRESENTATIONS G. APPOINTMENTS/PRESENTATIONS H. PUBLIC HEARINGS Eldridge Avenue, Street and Utility Improvements for the Eldridge Fields Development, City Project 06 -04 a. Public Hearing 7:00 pm b. Resolution Authorizing Preparation of Plans and Specifications 1. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Resolution Authorizing Execution of Agreement —Safe & Sober Communities Grant 3. Purchase of Cisco Firewall for Police Department 4. July 4 th Fireworks Bill Payment $10,000 o f Rlidget Transfer Reque6t fnr Dnstage $610 rlrt Item pulled 07 -07 -06 6. Applewood Park Playground Equipment $49,127.68 7. Sterling Oaks Playground Equipment Purchase $29,976.31 and Budget Transfer of $3,846.31 8. Budget Adjustment for Purchase of Asphalt Trailer 9. Annual Spring Clean -Up Event Summary Amended 07 -07 -06 1. CONSENT AGENDA (continued) 10. City Hall Campus Improvements — Stormwater Collection and Treatment Improvements for Public Works — Authorization of Payment for materials 11. Budget Transfer Request — City Hall Air Conditioning Repair $23,160 12. Malt Liquor License (Hicharn Elarab) — McKnight Mart & Gas 13. Acceptance of National Night Out Donation from the Target Corporation 14. Tax - Exempt Revenue Note Financing Request — Regions Sleep Center (2688 Maplewood Drive North) $2.6 Million J. AWARD OF BIDS K. UNFINISHED BUSINESS 1. Award of 2007 Charitable Gambling Funds Galling P blip H feF july 24 Item pulled 07 -07 -06 3. Carver Crossing Environmental Assessment Worksheet (EAW) (Carver Avenue and Henry Lane) L. NEW BUSINESS 1. Intoxicating Liquor License Change of Owner /Manager — Nicholas Schwartz - Bleecher's Bar and Grill 2. 5 -8 Club Expansion (2289 Minnehaha Avenue) Comprehensive Plan Amendment (R -1 to BC -M) (4 votes) Zoning Map Change (R -1 to BC -M) (4 votes) Conditional Use Permit Revision Design Approval 3. Legacy Village Townhomes (County Road D and Kennard Street) Comprehensive Plan Amendment (BC to R -3(H)) (4 votes) PUD Revision Preliminary Plat Design Approval 4. Conditional Use Permit Revision — Liberty Classical Academy (2696 Hazelwood Street) 5. Desoto /Skillman Area Street Improvements, City Project 06 -16: Resolution Ordering Preparation of Feasibility Study 6. Authority to Apply to the Met Council for a Livable Communities Grant for Gladstone Redevelopment — Item added 07 -07 -06 M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS 1. Report on Enhanced Code Enforcement Program — Item added 07 -07 -06 2. Report on Unified Building Maintenance Program — Item added 07 -07 -06 3. Transition Period to Seek Legal Counsel — Item added 07 -07 -06 O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249 -2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Amended 07 -07 -06 Agenda Item El MINUTES CITY COUNCIL /MANAGER WORKSHOP Monday, June 26, 2046 Council Chambers, City Hall 5 :00 p.m. A. CALL TO ORDER A meeting of the City Council was held in the Council Chambers, order at 5:00 P.M. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave, Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present Others present: Interim City Manager Copeland Assistant City Engineer Laberee Parks and Recreation Director Anderson' Finance Director Faust Senior Planner Ekstrand Planner Finwall Interim Community Development Director Fisher Senior Planner Finwall REaL Director Guilfoile City Attorney Oliver Mayor Longrie moved to approve the agenda as submitted. Seconded by Councilmember Hjelle Ayes -All D. NEW BUSINESS Hall, and was called to 1. Gladstone Area "Redevelopment Improvements Discussion was held regarding the edits that council submitted to staff for the Gladstone Area Redevelopment Improvements. E. FUTURE TOPICS F. ADJOURNMENT Mayor Longrie adjourned at 6:55 p.m. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 26, 2006 Council Chambers, City Hall Meeting No. 06 -16 A. CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at City 7:00 P.M. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda as amended. M1. Special Meeting M2. South Council Meeting Update (Carver School) M3. Council Meeting Future Topics and Dates Seconded by Councilmember Cave Ayes-All E. APPROVAL OF MINUTES 1. June 06, 2006 City Council /Manager Workshop cilmember J Agenda Item EZ nd was called to order at Seconded by Councilmember Cave Ayes-All 2. June 12, 2006 City Council /Manager Workshop Councilmember Juenemann moved to approve the minutes from the June 12, 2006 Council /Manager Seconded by Councilmember Hjelle Ayes-All 3. June 12, 2006 City Council Meeting Mayor Longrie moved to approve the minutes from the June 12, 2006 City Council Meeting Workshop as amended. Seconded by Councilmember Hjelle Ayes-All City Council Meeting 06 -26 -06 1 F. VISITOR PRESENTATIONS 1. Nancy Lazaryan (Marchetti), 10734 West Lake Road, Rice, MN, attorney for Evelyn C. Wallyce asked questions of council regarding a Maplewood property. Mayor Longrie added this item to council presentations. 2. Elizabeth Sletten, 804 Village Parkway, Circle Pines, MN, confirmed council received a letter regarding an investigation and the City Attorney's Office. 3. Bill Kayser, no address given, clarified item F1 will be discussed in council presentations at the council meeting this evening. G. APPOINTMENTS/PRESENTATIONS None H. PUBLIC HEARINGS 1. 7:30 p.m. Conditional Use Permit Review— Maplewood Business Center (16 Avenue) a. Planner Finwall presented the report. b. City Attorney Kelly responded to council and visitor questions. C. Mayor Longrie opened the public hearing, calling for proponents or opponents. The following persons were heard: Jerry Steiner, Suite 400 Wells Fargo Ban Guy Gillmore, 345 Cedar Street, St. Paul' Kevin and Cindy Hall, 1596 Grandview A David Bartol, 1249 Frisbie Avenue, Mapl4 Guy Gillmore, second appearance Patrick Lensing, Property Manager, Stein Building, Hopkins ioneer Press nue, Maplewood rva is ent, 3610 County Road 101, Wayzata d. Mayor Longrie closed the public hearing (9:20 p.m.). Councilmember Rossbach moved to table this item for one month and directed staff to investigate ootions (to include aoolvino hours of operation controls and a memorandum of understanding between the city and St. Paul Pioneer. Press) for the Maplewood Business Center site at 1616 Gervais Avenue. Seconded by Councilmember Rossbach Ayes -Mayor Longrie, Councilmembers Cave, Hjelle and Rossbach Nays - Councilmember Juenemann 9:33 p.m. - A five minute break was taken. 1. CONSENT AGENDA Councilmember Rossbach moved to approve consent agenda items 1, 2, 4 -6. Seconded by Councilmember Hjelle Ayes-All Mayor Longrie moved to table consent agenda item 3 until July and directed staff to review the outside storage at George's Auto Body (1225 Frost Avenue). Seconded by Councilmember Cave Ayes-All City Council Meeting 06 -26 -06 2 1. Approval of Claims ACCOUNTS PAYABLE: $ 250,241.68 Checks # 70128 thru # 70166 dated 6/13/2006 $ 344,948.26 Disbursements via debits to checking dated 6/2/2006 thru 6/8/2006 $ 239,662.61 Checks # 70167 thru # 70234 dated 06/14/06 thru 06/20/06 $ 137,603.49 Disbursements via debits to checking dated 06/09/06 thru 06/15/06______ $ 972,456.04 PAYROLL Total Accounts Payable Payroll Checks and $ 485,065.07 06/09/06 $ 2,305.25 Payroll Deduction c dated 06/16/06 $ 487,370.32 Total its dated # 105353 thru # 105354 Conditional Use Permit Review - 'Beaver Lake Town houses (Maryland Avenue and Lakewood Drive) Moved to review the conditional use permit for the planned unit development for the Beaver Lake Town Houses at Maryland Avenue and Lakewood Drive again in one year or sooner if the owner proposes a major change to the site. 3. Conditional Use Permit Review — George's Auto Body (1225 Frost Avenue) Tabled consent agenda item 3 until July and directed staff to review the outside storage at George's Auto Body (1225 Frost Avenue). 4. County Road D Realignment (West) Improvements, City Project 02 -08 - Resolution for Modification of Existing Construction Contract Adopted the following resolution directing the modification of the existing construction contract, Change Orders Nos. 17 and 18 (T.A. Schifsky Contract), for the County Road D West Improvements (TH 61 to Walter Street). City Project 02 -08: City Council Meeting 06 -26 -06 3 RESOLUTION 06 -06 -074 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02 -08, CHANGE ORDER Nos. 17 -18 (T.A. Schifsky Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02 -08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02 -08, Change Order No. 17 -18, (T.A. Schifsky Contract), as an increase to said contract by an amount of $39,356.19, such that the new contract amount is now and hereby established as $906,225.10. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 17 -18 as a contract increase in the amount of $39,356.19. The revised contract amount is $906,225.10 and, The finance director is hereby authorized to make the financis revised financing plan for the project. A project budget of $3,653,739 financing plan is as follows: Mn/Dot TOT ey County $ 690,582.00 ais Heights $ 301,168.00 VS $ 33,378.00 oper $ 45,000.00 st can Investments $ ` 45,000.00 Bonding $ 468,544.00 al Assessments $ 1,077,964.00 Sales $ 496,800.00 $ 3,653,739.06 rs necessary to implement the be established. The proposed 5. Public Works Building Improvements, City Project 03 -19 — Approve Purchase of Office Furniture Approved the quote and awarded the bid to Intereum, Inc. for furniture within the Public Works building expansion in the amount of $16,648.33. 6. County Road D Realignment (East) Improvements (TH 61 to Southlawn), City Project 02 -07 — Approve 6 -month Extension to Purchase Option for Ramsey County Regional Rail Authority for Burlington Northern Rail Corridor Approved an extension to December 31, 2006, of the option agreement with Ramsey County Regional Rail Authority for the Burlington Northern Rail corridor as part of the County Road D Realignment Agreement for County Road D Improvements, City Project 02 -07. City Council Meeting 06 -26 -06 K. AWARD OF BIDS None UNFINISHED BUSINESS 1. Eldridge Avenue, Street and Utility Improvements for the Eldridge City Project 06 -04 - Resolution Accepting Report and Calling for F a. Assistant City Engineer Laberee presented the repo Councilmember Juenemann moved to adopt the following' calling for a public hearing for 7:00 p.m.. Monday July: 10. and Utility Improvements for Eldridge Fields Development: s Development, Hearing RESOLUTION 06 -06 -075 ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted May 22", 2006, a report has been prepared by the city engineering division with reference to the improvement of Eldridge Avenue Street and Utility Improvements for Eldridge Fields Development, City Project 06 -04, and this report was received by the council on June 22n 2006, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $301,000. 2. A'public hearing shall be held on such proposed improvement on the 10 day of July 2006 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. Seconded by Councilmember Hjelle Ayes -All 2. Kenwood Area Street Improvements, City Project 05 -16 - Resolution for Modification of Project Budget a. Assistant City Engineer Laberee presented the report. b. The following person was heard: Jason Welsh, 760 Eldridge Avenue East, Maplewood Councilmember Juenemann moved to adopt the following resolution directing the modification of the project budget for Kenwood Area Neighborhood Improvements, City Project 05 -16: City Council Meeting 06 -26 -06 5 RESOLUTION 06 -06 -076 DIRECTING MODIFICATION OF PROJECT BUDGET WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 05 -16, Kenwood Area Neighborhood Improvements, and WHEREAS, it is now necessary and expedient that the project budget be modified. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. A project budget of $5,414,300 shall be established. The proposed financing plan is as follows: Assessments: $ 1,454,620 (27 %) Ramsey Wash Watershed District: $ 90,600 (2 %) Sanitary Sewer Utility Fund: $ 561,000 (10%) SPRWS Obligation: $339,900 (6 %) WAG Fund $ 80,000 (2 %) Environmental Utility Fund $ 327,500 (6 %) Investment Interest: $ 60,000 (1 %) City general tax levy: $2,500,680 (46 %) Total $ 5,414,300 (100 %) Mayor Longrie added a friendly am hearing. Seconded by Cc L. NEW BUSINESS 1. Eldridge Fields { Right -of -Way Va Preliminary Plat a. Planner Finwall i b. The following person was Keith Frank, Frank Consti Councilmember Rossbach move 18A3•• :15171••- s ®meImnoa Cave Aves -All Avenue) rt. odes calling for an assessment on, 1327 Edgerton Street, St. Paul STREET VACATION RESOLUTION 06 -06 -077 WHEREAS, Keith Frank of Frank Construction, Inc., applied for the vacation of the following - described right -of -way: The westerly 136.75 feet of the unused 23- foot -wide section of Eldridge Avenue right -of -way which is located west of the right -of -way line of the new Eldridge Avenue cul -de -sac. WHEREAS, the history of this vacation is as follows: City Council Meeting 06 -26 -06 6 1. On June 7, 2006, the planning commission held a public hearing about this proposed vacation. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the vacation. 2. On June 26, 2006, the city council reviewed this proposal. The city council also considered reports and recommendations of the city staff and planning commission. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting property: Lot 1, Block 2 Eldridge Fields. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described right - of -way vacation for the following reasons: 1. It is in the public interest. 2. The applicant and the a this location. rty 3. The adjacent properties have street access. 4. The vacation of the right -of -way will allow the plat with five single family homes. Seconded by Councilmember Juenemann A Councilmem 3. 2006. for t way, west of to the followi' a. Have shall servic swale rosaerity Avenue and east of John vienn Junior have no plans to build a street at ent of the Eldridge Fields roval is city engineer approve final construction and engineering plans. These plans iply with all requirements as specified in the city engineering department's May , engineering plan review including the developer entering into a development nt with the city, extending the sanitary sewer main to the east to allow for future the vacant lot on the north side of Eldridge Avenue, and the construction of a the John Glenn property to direct the storm water flow west. b. Revise the plat to show a drainage and utility easement for the storm sewer pipe and the two rainwater gardens over Lots 2 and 3, Block 2. C. Prior to final plat approval, the following must be submitted for city staff approval: 1) Homeowner's association documents to ensure the maintenance of the rainwater gardens, retaining walls, and trees. 2) Revised site plan which shows an 8 -foot -wide pedestrian trail over the new sanitary sewer line which extends north from the end of the new cul -de -sac to Burke Avenue. 3) Revised landscape plan which includes 12 additional evergreen trees. The additional evergreen trees should be 6 feet in height and should be staggered every 15 feet along the west and south property lines of the southern lots. Further consideration shall be given to the tree plan prior to final plat to ensure the location and species of the trees are adequate for screening and conditions. City Council Meeting 06 -26 -06 7 d. Have Xcel Energy install two street lights as follows: 1) at the intersection of Prosperity Avenue and Eldridge Avenue; and 2) at the end of the Eldridge Avenue cul -de -sac. The exact location and type of light shall be subject to the city engineer's approval. e. Record all easements and owners association agreements with the final plat. Seconded by Councilmember Hjelle Ayes- All 2. 2007 Charitable Gambling a. Interim City Manager Copeland presented the report. b. City Attorney Kelly provided further specifics. C. The following persons were heard: Char Wasiluk, representing the Maplewood Are Joe Fox, representing the Ramsey County Fair Nancy Guerino, representing Friends of the Libi Linda Christensen, representing the Heritage TI Mayor Longrie read a letter into the record from Teacher Organization) Police Chief Thomalla, representing the Police Fire Chief Lukin, representing the Maplewood istorical Society pany 3oehm {Carver Elementary Parent Explorers and Fire ©epartme Mayor Longrie and each Councilmember suk The results will be presented for approval by M. COUNCIL PRESENTATIO 1. Special M at the J ice Reserves lations to the Interim City Manager. City Council Meeting. bers Cave and Hjelle are unable to attend the Special Meeting June 28 due to a ;heduled meeting of the Joint Ice Arena Board. Assistant City Attorney Ramberg spoke to possible ordinance violations or potential liabilities resulting from the hiring of an interim City Manager. ttorney Kelly discussed possible liabilities that could result during a hiring process. The special meeting was rescheduled to July 17, 2006 at 7:00 p.m. 2. Carver City Council Meeting Councilmember Cave was pleased with the turnout at the Council Meeting held in south Maplewood, and would like to see another meeting in the southern potion of the city within the next six months. 3. South Leg Meeting Update Councilmember Rossbach reported on the June 22n South Leg meeting. The next meeting will be held on August 24 City Council Meeting 06 -26 -06 8 Mayor Longrie moved to extend the meeting until all agenda items were completed. Seconded by Councilmember Juenemann Ayes-All 4. Future Topics Councilmember Rossbach requested suggestions for future topics from other Councilmembers for the South Leg Meetings. N. ADMINISTRATIVE PRESENTATIONS 1. 2516 Linwood Avenue Parcel - Maplewood Mayor Longrie moved to direct staff to select an experienced certified title insurance, specialist who is also a certified real estate specialist, with a cap of $3400, to review the property file and title for 2516 Linwood Avenue, Maplewood. Seconded by Councilmember Cave Ayes-All O. ADJOURNMENT Mayor Longrie moved to adjourn at 11:17 p.m. City Council Meeting 06 -26 -06 9 r l . - . . • AGENDA REPORT TO: Greg Copeland, Interim City Manager FROM: Charles Ahl, Pubic Works Director /City Engineer Erin Laberee, Assistant City Engineer Jon Jarosch, Civil Engineer I SUBJECT: Eldridge Avenue Street and Utility Improvements, Project 06 -04 a. Public Hearing 7:00 pm b. Resolution Ordering Improvement after Public Hearing DATE: June 28, 2006 INTRODUCTION The public hearing for this project has been scheduled for 7:00 p.m., Monday, July 10th, 2006. Notices of the public hearing have been mailed and published. The feasibility study has been provided as a supplement to the council packet. The study includes information on the proposed improvement, proposed financing and probable assessments. The city council should consider ordering the improvement following the public hearing. Background The city council ordered the preparation of this feasibility study at the May 22nd, 2006, regular meeting. On June 26th, 2006 the city council accepted the feasibility report and ordered the public hearing. The project involves the construction of a new cul -de -sac road in the existing Eldridge Avenue right -of -way, off of Prosperity Road, for the Eldridge Fields development. This new road will be approximately 300 feet long and will include the addition of new storm sewer, sanitary sewer, and watermain. The storm sewer additions will alleviate an existing drainage problem in the area, which has been brought to our attention by homeowners adjacent to the proposed development. The development is in an existing low area with no adjacent storm sewer to connect into. This development will provide the City an opportunity to construct additional storm sewer to improve the poor drainage of the area. Proposed financing sources for the project are through the Environmental Utility Fund, as well as street and storm sewer assessments. There are to be six assessable parcels after the completion of the cul -de- sac road. Keith Frank will be developing five of the properties adjacent to the cul -de -sac with single family homes. The project schedule anticipates construction beginning in mid September and completion of the project in October or November of 2006. Budget Impact The resolution calls for establishing a project budget of $301,000.00. The financing sources are outlined on the following page. r l - - - - • Proposed Financing Sources Assessments $ 268,000.00 89% Sewer Fund $ - SPRWS $ - WAC $ - EUF $ 33,000.00 11% TOTAL $ 301,000.00 100% DISCUSSION/ISSUES It is clear that there is inadequate storm -water runoff conveyance in the area. The runoff from the Prosperity Road ditch system exits the ditches in this area and ponds within the Eldridge Avenue right -of- way, as well as the backyard of 2095 Prosperity Road. This problem can be alleviated with the addition of the storm sewer proposed with this development. RECOMMENDATION It is recommended that the city council approve the attached resolution ordering the improvement of the Eldridge Avenue Street and Utility Improvements. (Four affirmative votes are required to approve this resolution). Attachments: 1. Resolution 2. Location Map 3. Feasibility Study r l - - - - • • • WHEREAS, a resolution of the city council adopted the 26th day of June, 2006, fixed a date for a council hearing on the proposed street improvements for the Eldridge Avenue Street and Utility Improvements for the Eldridge Fields Development, City Project 06 -04. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on July 10, 2006, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost- effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Eldridge Avenue Street and Utilities for the Eldridge Fields Development, City Project 06 -04. 2. Such improvement of Eldridge Avenue is hereby ordered as proposed in the council resolution adopted the 10th day of June, 2006. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $301,000.00 shall be established. The proposed financing plan is as follows: Assessments: $ 268,000 (89%) Environmental Utility Fund: $ 33,000 (11%) Total: $ 301,000 (100 %) �i ®' l'k _ C U O Q N \ 4 0 UGC I U U U � 9� U I. It R U - C U . � 110 U O _ C N W v: `..� E� -b U � b �, rr�•7: nIf O cU � H � H ro � v W .2 C � N b r� p �i FEASIBILITY REPORT ELDRIDGE AVENUE STREET AND UTILITY IMPROVEMENTS FOR THE ELDRIDGE FIELDS DEVELOPMENT ELDRIDGE AVENUE — HAZELWOOD STREET TO PROSPERITY ROAD I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. Signature: Erin Laberee, P.E. Date: Co - `z:. License No. 43464 City of Maplewood Department of Public Works 1902 East County Road B Maplewood, Minnesota 55109 Certification.................................................................................................................................. i Table0f Contents ........................................................................................................................ ii Introduction................................................................................................................................. 1 Proposed |nnpnJvSnlentS------------------------------------.. 2 StreetDesign .............................................................................................................................. 2 StormWater Management .......................................................................................................... 3 WaterMain .................................................................................................................................. 3 SanitarySewer ............................................................................................................................ 3 MiscellaneousPrivate Utilities ..................................................................................................... 4 Erosion Control ----------------------------------------..4 TrafficControl .............................................................................................................................. 4 ProjectCost ................................................................................................................................ 4 CostRecovery ............................................................................................................................. 5 ProjectSchedule ......................................................................................................................... 5 EXHIBITS Exhibit 1: Project Location Exhibit 2: Proposed Street Exhibit 3: Proposed Street Section Exhibit 4: Proposed Drainage Improvements Exhibit 5: Proposed Cost Estimate Exhibit 6: Proposed Assessment Roll (Pnm|inninan) Exhibit 7: Assessment Map 11 FEASIBILITY REPORT PROJECT 06-04 ELDRIDGE AVENUE - HAZELWOOD STREET TO PROSPERITY ROAD INTRODUCTION On May 22, 2006 the Maplewood City Council authorized the preparation of a feasibility study for the Eldridge Avenue Street and Utility Improvements, City Project 06-04. A project location map is provided as Exhibit 1 in the appendix. The proposed project includes the following improvements: • Construction of a new street identified as Eldridge Avenue, for the Eldridge Fields Development. Eldridge Avenue is proposed to be a cul-de-sac road with an entrance on Prosperity Road. • Installation of new gravity sanitary sewer main along the proposed Eldridge Avenue and the existing Kennard Street right-of-way to the north. This new sanitary sewer main will connect to an existing sanitary sewer at the intersection of Kennard Street and Burke Avenue to the north. • Installation of new water main along the proposed Eldridge Avenue to service the Eldridge Fields Development. The new water main will connect to the existing water main along Prosperity Road. • Construction of rainwater gardens and conventional storm sewer to filter, infiltrate, and convey storm water runoff from the proposed Eldridge Avenue, as well as the Prosperity Road ditch system to the north. The proposed improvements are necessitated by the proposed Eldridge Fields development, as well as an existing drainage problem within the proposed developments boundaries. Details of the project are outlined within this report along with estimated costs, proposed funding methods, and proposed assessments to the benefiting properties. History On May 5, 2006 the City was notified by a developer of intent to develop the unused Eldridge Avenue right-of-way off of the west side of Prosperity Avenue. The developer petitioned the city for a public improvement project as the road and utilities are proposed to be public infrastructure. The development includes the addition of a cul- de-sac road, sanitary sewer and water mainlines, storm sewer, and 5 single family homes. The City was also notified in May 2006 of an existing drainage problem by residents whose properties are adjacent to the proposed Eldridge Avenue. The proposed development is located in a low area that has no adjacent storm sewer. This low area receives runoff from the Prosperity Avenue ditch system to the north. The runoff slows down and spreads out along the southern property line at 2111 Prosperity Road. The runoff then crosses through the Eldridge Avenue right-of-way and ponds in the backyard of 2095 Prosperity Road. The residents have no issues with the proposed development but want to ensure that their drainage problem is addressed in the design and construction of this proposed project. Staff reviewed the proposed development and drainage problems and recommended the initiation of a feasibility report. The City council ordered the feasibility report at the May 22, 2006 City council meeting. PROPOSEDIMPROVEMENTS The following sections are a summary of the proposed street, storm sewer, sanitary sewer, water main, and trail improvements that are included as part of this project. Exhibits 2-4 in the appendix further illustrate the scope of the proposed improvements. STREET DESIGN The project includes the construction of Eldridge Avenue, a public cul-de-sac for the proposed residential development. The entrance to the Eldridge Avenue cul-de-sac will be on the west side of Prosperity Road between Burke Avenue and the Gateway Trail. The total length of the street is approximately 300 feet. This feasibility report assumes that the grading required for the construction of Eldridge Avenue will be completed by the Eldridge Fields developer to within a 0.3 foot tolerance of the final design roadway grades. This grading will occur before the City project. The roadway is proposed to be constructed to a typical urban design residential street section. This roadway is proposed to be constructed to a total width of 28 feet, which would allow parking on one side of the street. The proposed street design will utilize a B618 barrier curb and gutter. This type of curb will be used in conjunction with conventional storm sewer. This concrete curb will provide delineation between the street and the boulevard, as well as aid in keeping vehicles within the roadway. There are a number of long-term advantages to constructing concrete curb and gutter. The roadway edges are strengthened and reinforced by the concrete curb. Horizontal alignment and vertical elevations for the street are fixed during paving. Future pavement management operations are simplified, less expensive, and less disruptive by having a concrete curb constructed with this project. Exhibit 3 shows the proposed street section for this development. 2 As mentioned earlier, there is a drainage problem in the proposed project area. A low- lying area near the west end of the 2095 Prosperity Road property becomes flooded during large storm events. Runoff water from the Prosperity Road ditch system flows into this area and is slowed by the relative flatness of the area. This creates the existing ponding situation. The proposed Eldridge Avenue cul-de-sac will be located within a portion of this low-lying area. The proposed storm water system will account for this flooding, as well as the runoff from the proposed development. The city will finance a portion of the public storm sewer that will carry runoff from the low point at Prosperity to the Footprint Lake storm sewer system. The proposed storm water management system for the development will use a combination of rainwater gardens and conventional storm sewer. Exhibit 4 shows the location of the proposed storm sewer. WATERMAIN A 6-inch ductile iron watermain is proposed to be installed along Eldridge Avenue. The proposed water main will connect to the existing 8-inch watermain at the intersection of Eldridge Avenue and Prosperity Road. This connection to the existing water system will need to be coordinated with Saint Paul Regional Water Services. A fire hydrant will be placed in the northwest quadrant of the proposed cul-de-sac to service the new development. One-inch copper services will be installed to accommodate the future development along the proposed Eldridge Avenue. SANITARY SEWER An 8-inch SCH 35 PVC sanitary sewer main is proposed to be installed along Eldridge Avenue. The new sanitary sewer main will connect to the existing sanitary sewer at an existing manhole at the intersection of Kennard Street and Burke Avenue. The new mainline will run approximately 300 feet south from this manhole through the Kennard Street right-of-way. The mainline will then bend to the east and run approximately 250 feet along the proposed Eldridge Avenue. The proposed sanitary sewer will accommodate service to the residential homes proposed for this development as well as the two vacant lots on the north side of the proposed road. SCH 40 PVC sanitary sewer service pipes are proposed to be installed to service the lots along Eldridge Avenue. 9 MISCELLANEOUS PRIVATE UTILITIES The developer and staff members will contact the private utility companies regarding this project. Coordination with private utility companies reduces potential conflicts with the proposed street and storm sewer design. RIT • 3 1; Is] T H ;• Erosion control methods will be implemented throughout the project. Silt fence, bio- logs, and other erosion protection methods will be utilized where direct runoff might occur. Inlet protection will be used to protect both the existing and new catch basins during construction. These inlet protection devices will be a filter bag, or similar product. Simple pieces of geo-textile fabric will not be used, as they have proven ineffective in the past. Street sweeping will occur, as needed, on all paved street surfaces throughout the project, including intersecting streets. Watering of exposed soils and aggregate material would be done as a dust-control measure. The construction of the proposed Eldridge Avenue cul-de-sac will create little traffic disturbance in the area. A brief disturbance will occur during the connection of the new water main to the existing water main beneath Prosperity Road. Another brief disturbance will occur during the connection of the new sanitary sewer main to the existing sanitary sewer at the intersection of Kennard Street and Burke Avenue. These disturbances will be no longer than a day in length. Signage will be placed to give drivers proper navigational instructions. It must, however, be realized that construction projects do result in some inconvenience and disruption to the neighborhood and its residents. Emergency access for vehicles will be available 24-hours a day. The estimated project cost is outlined below. Estimated Project Costs: $301,000 The estimated costs for the proposed project are outlined below. The estimated costs include 10% contingencies and 26% overhead, which include engineering, administrative, legal, and fiscal expenses. Exhibit 5 provides a more detailed construction and project cost estimate. Estimated Project Cost Summary Street Improvements: Drainage Improvements Sanitary Sewer Improvements: Water System Improvements: Total estimated project costs: $167,500 (55%) $50,500 (17%) $48,500 (16%) $34,500 (12%) $301,000 (100%) COST RECOVERY The Eldridge Avenue Street and Utility Improvements, City Project 06-04, are proposed to be financed through special assessments to the benefiting properties as well as City of Maplewood funding. Assessments are proposed to be levied against six properties, 5 of which are the developers. The sixth property is currently vacant. The owners of this vacant property are aware of the pending improvement and the possible assessment that may be levied to their property. Exhibit 7 illustrates the benefiting properties and Exhibit 6 details the proposed assessments. The Environmental Utility fund would be used to finance the portion of the City funding would be directed towards the drainage improvements associated with this project, and would come from the Environmental Utility Fund. Estimated Project Cost Recovery: Assessments: $268,000 (89%) Environmental Utility Fund $33,000 (11 %) Total $ 301,000 (100%) PROJECT SCHEDULE The following schedule may be implemented, should it be determined to proceed with the project: Receive feasibility study and order public hearing 06/26/06 Public hearing 07/10/06 Authorize preparation of plans and specs 07/10/06 Approve plans and specs/authorize advertisement for bids 08/14/06 Bid date 09/01/06 Assessment hearing 09/11/06 Accept bids/award contract 09/11/06 Begin construction 09/18/06 Complete construction 10/31/06 Assessments certified to Ramsey County 11/15/06 NO] � M RIM MO Ruk From the results of the feasibility study and investigations, it can be concluded that: 1. The project is feasible as it relates to general engineering principles, practices and construction procedures as it has been presented in this report. 2. The project is cost effective when all the related costs are considered — environmental, private and public. 3. The total cost estimate for the project is $ 301,000. 4. The total share proposed to be assessed to the benefited properties is $268,000. 5. The total city share of these costs is proposed to be $33,000. In consideration of the above conclusions, it is recommended that: 1. If the city council deems the project feasible, a public hearing should be held as soon as possible. 2. The proposed improvements should be constructed as outlined in this report. 3. The cost of the improvements will be recovered through assessments to the benefited and through city contributions. AVE. UJ KOHLMA KOHLMA`N Cas .... ...... Lak AVE... H. NTY 77: 23 Park El Z�! LJJ J 0 ROAD C Z �rktan Flt( 10 \X, q nufwtured a d / < 8z z w Estate �� 2 w 2 tfy/tt 3 Cr� Uj JDG EHILL RD. 4 Z � AVE. DEMONT AVE. m/' �I L AVE. E. V) < H AVE. I 1th D AVE. ,o g , / BROOK % 36 W G CT. �LXt- F NOR 11 th V AVE. our Park 1 NT z ...... - ----- --- AVE. .................. --'7GERVAIS - - - - ----------- r- F-: VIKING - - ------------------------ COPE C T LARK 1 11 -- C - O - 7_ 1 1 RD LEALAND S RD. .............. o i JUNC!,T z ION <If AVE. rimbeq— Park M I�Av P V GO�R�� N i SKILL AVE D SHEIRMEN A VE. Knu . ....... . . .......... 'kead Lake .... D < AVE. COPE AVE. - - — - - - - - - - . .... .... - ----- ----- - ---------- - - LARK AVE, AVE. COPE U .. .. ... - ----- - --------- . .... .... . ... .. .. - - - - ----- ---- J C.) i I RD. LAURIE I L AUR I E ................ < RD. ...... Sherwood< 26 Z - -, 71 w Park zl�w AVEAL SAND 11HURST .......................... 8 Co. L RD. KE _ M X I AVE. n BURK Project Location I AVE. Robfnhood 0 i� Pork I A RY N z l� F1 l-: z < T I AVE. Flicel. M C C 1 16 6 5 p a' , a. FF ,- 7 L6 FE NTON AVE. I LU Gloster LU Park A _J� DO Ni FRISBIE AVE. 0, �i RIP ' LEY A' 0! IPHJ JA ST. 'Zil Ni < Z- ki flen [IFTF OW-M. JMMER AV� E. z LLJ LLJI� t W!� Z, W A Al — ............. z — ----- _u 1 : PRICE 1 X H if i l Q ,Wakefield; Lake J '4V ............. 7/ 111111-1111111111 Glenn 64 < � / y CA TEWA L, t W 7/ � //HARRIS AVJ_ rf //!! AVE. S (A i 0 SUS mM ol AVE. D < z il a z ED!! %8:1 M " X AVI:.. I / 40� COPE AVE - . ......... — ----- ---------- _j LAU L•I z B yn -JI 7 G� F City Hall RAMSEY COUNTY NURSING HOME AND FAIR GROUNDS ' GOODRICH ALDRICH <50>1 vvZ1 GOLF LU An COURSEqP� ARENA c z ' <@150> Goodrich _ Park RIPLEY AVE. KINGSTON AVE. ",,PRICE 29 O 300 I�I� IWE Exhibit 1 Project Location Eldridge Avenue Street and Utility Improvements 06-04 -A Li - ---- ----- AVE. - ----- . ..... .... - ---- ----- - - - - ---- ---- LAURIE - ------ --- "I --- - - ------ RD, --- - - - - - - --------- ----- - ----- - - - - - - --------- SAND ................................................................................ HURST ..................... B ii k 7BURKE AVE. --- - --- I'll, - ------ - ----- ------- cf) IDGE AVE. . .............. . ............... - LN. -- - ----- 0 0: 0 i AVE. li -- 7 7 < MVL. E. 'r:'LA hood ii k RY IIAN AV. n-" Park u� AVE. 0: ----- - --- ---- Ld �cn < < Co. RD. /E. > li -- 7 7 < MVL. E. 'r:'LA RD. cn > Sherwood;;; < ii .......... 71 BURKE,/// AVE. ....... ................. . ................ ... 'I As �1111111111111 .......... . ......... Y"'' t s I fi Eldridge Aven Improv 64 John Glenn 7 (�� I =11=111111111MIN ��f' j 4/ AV E. S N) 0 ��' �o /i n 1 1 � 1 1 1 ! U� . . ............................................ U� AVE. M S U 1 ---- - -------- - - Wakefield' Park MOM - Improvement Area Communj . Center, 11 IM ARENA Exhibit 2 7"'roposed Street Eldridge Avenue Eldridge Avenue Improvement 06-04 LM Ft MVL. 'r:'LA RD. cn > Sherwood;;; .......... 71 n-" Park u� AVE. ----- - --- ---- Ld < Co. RD. > BURKE,/// AVE. ....... ................. . ................ ... 'I As �1111111111111 .......... . ......... Y"'' t s I fi Eldridge Aven Improv 64 John Glenn 7 (�� I =11=111111111MIN ��f' j 4/ AV E. S N) 0 ��' �o /i n 1 1 � 1 1 1 ! U� . . ............................................ U� AVE. M S U 1 ---- - -------- - - Wakefield' Park MOM - Improvement Area Communj . Center, 11 IM ARENA Exhibit 2 7"'roposed Street Eldridge Avenue Eldridge Avenue Improvement 06-04 Proposed Street Section N V 24.75' R/W 14' 6 T I I E d V, ` W MM' Q TA, C, K C"AT T E E m: 'C' E YP C r LA'S", A C) PEG!-TE 3 , A H 'S E �r LA N ED `RE'1'/Y(' „EE C x v E `-' H I %d S E L E (\ T C) A, N'LJ LA E: 0 RR C) W S: E, T Trelm. Exhibit 3 Proposed Street Section Eldridge Avenue 06-04 ELDRIDGE AVENUE STREET IMPROVEMENTS Lj --------------------------- WW -W-- w-----WM—WM--WM--*k— Mk--WM—WM— V --Ss-ss-ss-ss-ss-ss E) SS SS BURKE AVE. A A L - -- L L A� A A� % I � I I I I I I � // T T C- — — — — — — — - LLJ x� � A L I L - - - - ELDRIDGE AVENUE -/7 FF EAST A PR° I �,' �� ` / vo < no scale Proposed Storm Sewer Exhibit 4 7 Drainage Improvements Eldridge Avenue 06-04 Cost Estimate ELDRIDGE AVENUE STREET AND UTILITY IMPROVEMENTS MAPLEWOOD CITY PROJECT NO. 06.04 ITEM DESCRIPTION UNIT Contract Unit Price TOTAL EST. QTY. EST. COST 2021.501 MOBILIZATION (5% MAXIMUM) LS $25,000.00 1.00 $25,000 2104.505 REMOVE BITUMINOUS PAVEMENT BY $2.50 30.00 $75 2105.501 COMMON EXCAVATION, CY (EV) (P) CY $14.00 1,500.00 $21,000 2105.522 SELECT GRANULAR BORROW.GY (LV) CY $14.00 1,050.00 $14,700.00 2105.523 COMMON BORROW, CY (LV) CY $10.00 400.00 $4,000 2105.526 SELECT TOPSOIL BORROW, CY (LV) CY $15.00 135.00 $2,025 2123.610 ISTREET SWEEPER WITH PICKUP BROOM HOUR $110.00 6.00 $660 2130.501 WATER FOR DUST CONTROL M GAL $25.00 6.00 $150 2211.501 AGGREGATE BASE CL 6 FOR STREETS TON $15.00 664.00 $9,960 2211.501 AGGREGATE BASE CLASS 6 FOR TRAILS TON $20.00 89.00 $1,780 2232.603 MILL BITUMINOUS SURFACE, 1.5" DEPTH @ MINIMUM 6" WIDE LF $8.50 100.00 $850 2331.603 BITUMINOUS JOINT SAW AND SEAL LF $2.00 250.00 $500 2340.508 TYPE 41 WEARING COURSE MIXTURE (41 WEA50055B) TON 860.00 125.00 $7,500 2340.514 TYPE 32 BASE COURSE MIXTURE {32BBB5000013) TON $55.00 131.00 $7,205 2340.521 TYPE 41 BITUMINOUS MIXTURE FOR TRAILS(41WEB50055L) SY $17.00 282.00 $4,794 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL $2.50 67.00 $168 2511.515 GEOTEXTILE FILTER, TYPE V SY $2.50 1,564.00 $3,910.00 2501.515 24" CORRUGATED. SMOOTH WALL HOPE PIPE APRON WITH SAFETY GRATE & TYPE V GEOTEXTILE WRAP EA $1,500.00 1.00 $1,500 2503.511 24" CORRUGATED SMOOTH WALL HOPE PIPE SEWER LF $40.00 625.00 $25,000 2503.603 PIPE BEDDING FOR HDPE STORM SEWER PIPE LF $2.00 625.00 $1,250 2503.602 8 "x4" PVC, SCHEDULE 40 SERVICE WYE EA $90.00 6.00 $540 2503.603 8" PVC, SDR 35 SANITARY SEWER PIPE LF $25.00 560.00 $14,000 2503.603 4" PVC, SCHEDULE 40 SANITARY SEWER SERVICE (AS PER PLATE 410) LF $45.00 245.00 $11,025 2503.603 PIPE BEDDING FOR 4" OR 6" PVC LF $4.00 245.00 8980 2504.602 F& I HYDRANT ASSEMBLY (INCLUDES HYDRANT, 6" GATE VALVE & HOUSING, 8 "x6" REDUCER AND W DIP CLASS 53 LEAD) EA $3,500.00 1.00 $3,500 2504.602 FURNISH AND INSTALL 1" CORPORATION STOP EA $125.00 6.00 8750 2504.602 FURNISH AND INSTALL CURB STOP AND BOX FOR 1" WATER SERVICE EA $175.00 6.00 $1,050 2504.602 ADJUST VALVE HOUSING, WATER AS INSTALLED BY THE SAINT PAUL REGIONAL WATER SERVICES EA $225.00 2.00 $450 2504.603 FURNISH AND INSTALL 1" TYPE K COPPER WATER SERVICE LF $25.00 245.00 $6,125 2504.603 8" WATERMAIN DUCTILE IRON CLASS 52 (INCLUDES 8 MIL.POLYETHYLENE WRAP) LF $40.00 330.00 813,200 2504.604 FURNISH AND INSTALL -2" RIGID INSULATION OVER WATER SERVICE OR MAIN BY $17.50 8.00 $140 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 2'x 3' BOX CATCH BASIN WITH R- 3067 -V FRAME & GRATE EA $1,200.00 1.00 $1,200 2506.502 CONSTRUCT DRAINAGE STRUCTURE, DESIGN 48" CATCH BASINIMANHOLE WITH R3067 -V FRAME & G £ EA $1,500.00 4.00 $6,000 2506.522 ADJUST FRAME AND RING CASTING FOR STORM SEWER CATCH BASIN EA $300.00 2.00 $600 2506.522 ADJUST FRAME AND RING CASTING FOR SANITARY SEWER MANHOLE EA $320.00 4.00 $1,280 2506.602 FURNISH AND INSTALL SANITARY SEWER MANHOLE WITH R- 1678 -A CASTING ASSEMBLY AND R- 1422 -0015 "SANITARY SEWER" LID EA $1,750.001 4.00 $7,000 251t502 RANDOM RIPRAP, CLASS III TON $80.00 12.00 $960 2511.515 GEOTEXTILE FILTER, TYPE IV SY $2.50 30.00 $75 2531.501 CONCRETE CURB AND GUTTER, DESIGN 8618 LF $10.00 730.00 $7,300 2563.601 TRAFFIC CONTROL LS $1,000.00 1.00 $1,000 2573.502 SILT FENCE, TYPE PREASSEMBLED LF $2.50 1,000.00 $2,500 2573.601 EROSION CONTROL, CONTRACTOR'S PLAN (112% MIN) LS $1 1.00 $1,000 2573.602 F &I AND MAINTAIN ROCK ENTRANCE PAD @ 75'x12' EA. (100 SY) INCL. 1.5" ROCK @ 8" DEEP (40T) & TYPE V CEO. FABRIC (140 BY) EA $1,000.00 1.00 $1,000 2575.502 SEED MIXTURE 270 (RESIDENTIAL TURF) FOR UNDERSEEDING SODDED AREAS AND OTHER TURF ESTABLISHMENT AREAS LB $4.00 8.00 $32 2575.505 SODDING, TYPE LAWN SY $2.00 1,200.00 $2,400 2575.525 EROSION STABILIZATION BLANKET, TYPE 1 (NORTH AMERICAN GREEN C -350, ENKAMAT, OR EQUAL) BY 810.00 2000 . 8200 2575.532 COMMERCIAL FERTILIZER, ANALYSIS 20 -0 -10 OR 10 -0 -20 LS $0.60 50.00 $30 Total: 10 %Contin encies: $216,360 $21,636 Total with Contingencies: $237,996 20 % Engineering, Administrative, Legal and Fiscal Expenses: $47,599 Subtotal: $285,600 +6% Interest $15,160 Total Estimated Project Costs: $300,760 PRELIMINARY ASSESSMENT ROLL ELDRIDGE AVENUE STREET AND UTILITY IMPROVEMENTS CITY PROJECT 06 -04 EXHIBIT 6 Owner Street Owner ASSESSMENT TOTAL Parcel ID Owner Name Street Address Address City /State /Zip AMOUNT {$) ($) 152922110041 KAO AND SHOUA YANG ELDRIDGE AVE E P O BOX 566 ELLERBE NC 28338 -0568 $22,333 $22,333 152922120008 KAO AND SHOUA YANG ELDRIDGE AVE E P O BOX 566 ELLERBE NC 28338 -0568 $22,333 $44.667 MAPLEWOOD MN 55109- 152922120010 FRANK CONSTRUCTION INC LOT 2 BLOCK 1 ELDRIDGE AVE E 1646 BURKE AVE E 3607 $22,333 $67,000 MAPLEWOOD MN 55109- 152922120012 FRANK CONSTRUCTION INC LOT 1 BLOCK i ELDRIDGE AVE E 1646 BURKE AVE E 3607 $22,333 $89.333 MAPLEWOOD MN 55109- 152922120011 FRANK CONSTRUCTION INC LOT 1 BLOCK i ELDRIDGE AVE E 1646 BURKE AVE E 3607 $22,333 $111,667 MAPLEWOOD MN 55109- 152922120009 FRANK CONSTRUCTION INC LOT 2 BLOCK 1 ELDRIDGE AVE E 1646 BURKE AVE E 3607 $22,333 $134,000 152922120014 FRANK CONSTRUCTION INC LOT I & 2 BLOCK 2 ELDRIDGE AVE E 1327 EDGERTON ST ST PAUL MN 55101 -3400 $67,000 $201,000 152922120015 FRANK CONSTRUCTION INC LOT 2 & 3 BLOCK 2 ELDRIDGE AVE E 1327 EDGERTON ST ST PAUL MN 55101 -3400 $67,000 $268,000 EXHIBIT 6 7D 75 XXV E Vt 0 = y c3 CC AGENDA NO. 1-1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: July 10, 2006 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE; 240,240.61 Checks # 70235 thru # 70302 dated 06122106 thru 06/27/06 3,243,369.55 Disbursements via debits to checking account dated 6/16/2006 thru 6/22/2006 $ 1,162,158.09 Checks # 70303 thru # 70358 dated 6/26/06 thru 07/05/06 112,356.25 4,758,124.50 PAYROLL 489,852.48 200.00 490,052.48 Disbursements via debits to checking account dated 06/23/06 thru, 06/28/06 Total Accounts Payable Payroll Checks and Direct Deposits dated 06/30/06 Payroll Deduction check #105472 dated 06/30/06 Total Payroll $ 5,248,176.98 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any question on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments P:\EXCEL\APRCLMS\2006\06-AprCIms 6-23 and 6-30 06/26/2006 Check 70235 70236 70237 70238 70239 70240 70241 70242 70243 70244 70245 70246 70247 70248 70249 70250 70251 70252 70253 70254 70255 70256 70257 70258 70259 70260 70261 70262 70263 70264 70265 70266 70267 70268 70269 70270 70271 70272 70273 70274 70275 70276 70277 70278 70279 70280 1• 11• 1• Ii• 1• i1• i• ii• 1• 11• i• Ii• 1• 11• i• ii• 1• 11• 1• Ii• 1• i1• i• ii• 1• 11• i• 1i• 1• 11• i• ii• 1• 11• 1• Ii• 1• i1• i• ii• 1• 11• i• Ii• 1• 11• i• ii• 1• 11• 1• Ii• 1• i1• i• ii• 1• 11• i• Ii• 1• 11• i• ii• 1• 11• 1• Ii• 1• i1• i• ii• 1• 11• i• 1i• 1• 11• i• ii• 1• 11• 1• 1i• 1• i1• i• ii• 1• 11• i• 1i• 1• 11• i• ii• 1• 11• 1• 1i• 1• i1• i• ii• 1• 11• i• 1i• 1• 11• i• ii• 1• 11• 1• Ii• im i 1 .• 1 1 : 1 11 1 1 i 1 11 i• i � 1 1 . 11 1 11 1 11 1 i1�• 1 . ....1111 1 �1 11 11 11 1 i 1 i 1 i 11 :• 11. 1 •, 1 •• 1 •• 11• 11• i •• 1 i .• 1 ,• i . ...1111 1111 . ...1111 111i 1 1 i 1 i Check Register City of Maplewood GINA VIAN KIMLEY -HORN & ASSOCIATES INC 4 ACE PRODUCTIONS ALPHA VIDEO & AUDIO INC ALPHA VIDEO & AUDIO INC APPEARANCE PLUS CAR WASH MARK ASHBY B & H PHOTO VIDEO BERNATELLO'S PIZZA INC BERNATELLO'S PIZZA INC BERNATELLO'S PIZZA INC BRAUER & ASSOCIATES, LTD COMMISSIONER OF TRANSPORTATION DANNERINC CHARLES DEAVER EARL F ANDERSON INC EARL F ANDERSON INC EARL F ANDERSON INC EMERGENCY APPARATUS MAINT EMERGENCY APPARATUS MAINT ERICKSON OIL PRODUCTS INC ESCROW REFUND FIRST STUDENT INC FRA -DOR BLACK DIRT & RECYCLE FRANK MADDEN & ASSOCIATES GFOA GM HOMES GM HOMES GM HOMES GM HOMES GM HOMES GM HOMES DAVE GRAF GUNDERSON CONSTRUCTION INC HEALTHEAST VEHICLE SERVICES J & D BUILDERS, INC JOHNSON DIVERSIFIED PRODUCTS KELLY & FAWCETT PA MARK CONSULTING ASSOCIATES MASYS CORP MCCARTHY WELL COMPANY BILL MEINHOLZ MN NCPERS LIFE INSURANCE NATIONAL YOUTH LEADERSHIP NATURAL RESOURCES RESTOR INC CITY OF NORTH ST PAUL ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR DENNIS PECK PEPSI -COLA COMPANY PEPSI -COLA COMPANY PETTY CASH Description DAMAGE CLAIM AT BRUENTRUP FARM PROJ 05 -10 DAHL AVE IMPRV THRU ENTERTAINER FOR ALL STAR EVENT VIDEOTEK WAVEFORM VECTORSCOPE RDL DUAL CHANNEL AUDIO LED WASH SERVICES - APR IMPOUNT LOT LEASE AGREEMENT - MARSHALL TRIPLE LCD RACK MOUNT MERCH FOR RESALE MERCH FOR RESALE MERCH FOR RESALE APPLEWOOD PARK CONSTRUCTION PROD 03 -07 MATERIAL TESTING & INSP PROD 05 -10 DAHL AVE ST THRU 5131106 REIMB FOR MILEAGE 4 -29 - 6 -16 PLAYGROUND EQUIP SITE PREP & PLAYGROUND EQUIP SITE PREP & PLAYGROUND EQUIP SITE PREP & REPAIR FIRE ENGINE 1 REPAIR ENGINE 7 CAR WASHES - MAY REF PROVIDENCE HOME -2178 MCC FROG BUS TO FLAHERTY'S BOWL BLACK DIRT LEGAL SRVS THRU 5131 SUBSCRIPTION ON ACCTG STANDARDS ESCROW RELEASE - 3085 CHISHOLM ESCROW RELEASE - 3083 CHISHOLM ESCROW RELEASE - 3079 CHISHOLM ESCROW RELEASE - 3075 CHISHOLM ESCROW RELEASE - 3071 CHISHOLM ESCROW RELEASE - 3069 CHISHOLM KARATE INSTRUCTOR 616 - 6127 RETURN ESC - REGIONS SLEEP VEHICLE CONVERSION ESCROW RELEASE - 983 BROOKS CT RESTAURANT TESTING EQUIPMENT LEGAL SERVICES - MAY TRAINING STRATUS SOFTWARE MAINT - JUL PUMP PERFORMANCE INSPECTION REIMB FOR MILEAGE 615 - 6112 PERA LIFE INSURANCE - JUN TRAINING SEMINAR CUT UP DOWNED OAKS AT PRIORY MONTHLY UTILITIES REF OANH PHAM- #05 -36 SETTLEMENT REF SANDQUIST- #05 -36 SETTLEMENT REF J BARTHOL - GYM CANCELLED REF WEAVER ELEM - DUP PYMT REF JANICE ANDERSON - MEMBERSHIP REF COLLEEN CANTLON - REF CHRIS GALBRAITH - MEMBERSHIP REF UNION GOSPEL - OVERPAYMENT REIMB FOR MILEAGE 6119 MERCH FOR RESALE MERCH FOR RESALE REPLENISH PETTY CASH Amount 484.40 880.00 375.00 5,919.96 216.64 87.33 1,000.00 3,434.25 252.00 189.00 126.00 1,110.36 1,182.41 48,652.81 25.59 9,551.00 8,535.92 1,300.00 3,951.85 924.07 89.46 2,500.00 155.00 53.25 1,828.97 160.00 1,250.00 1,250.00 1,250.00 1,250.00 1,250.00 1,250.00 68.25 45,198.36 444.62 500.00 652.15 22,886.37 240.00 738.68 125.00 77.43 364.00 150.00 276.90 2,864.74 1,500.00 1,500.00 700.00 243.00 79.88 66.55 45.00 6.00 14.35 615.85 223.05 344.82 4 06/26/2006 Check 70281 70282 70283 70284 70285 70286 70287 70288 70289 70290 70291 70292 70293 70294 70295 70296 70297 70298 70299 70300 70301 70302 Check Register City of Maplewood Date 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 0612712006 im #1280 1 1 #1360 .0 ,9 00 1 1 i 1 1 0 #150 #3 696 i 1 115 #1669 #1669 131 94 1 1 12410 i #1190 POOLSIDE JANET RABINE REGAL AUTO WASH DETAIL XX REINHART FOODSERVICE REINHART FOODSERVICE RETAILERS PROTECTION ASSN CITY OF ROSEVILLE RYAN CONTRACTING COMPANY SANDERS WACKER BERGLY INC SANDERS WACKER BERGLY INC SANDERS WACKER BERGLY INC SENSIBLE PRODUCTS INC SHAMROCK GROUP CITY OF ST PAUL CITY OF ST PAUL CITY OF ST PAUL TOM SZCZEPANSKI T K HILL BUILDERS & DEVELOPERS T.A. SCHIFSKY & SONS, INC T.A. SCHIFSKY & SONS, INC T.A. SCHIFSKY & SONS, INC TSE, INC. TWIN CITIES TRANSPORT & TWIN CITIES TRANSPORT & UNITED WAY OF THE ST. PAUL VERNIX FORESTRY CONSULTANTS WILLIAM P. WALSH WILLIAM P. WALSH WELLS FARGO LEASING INC WINDSOR COMPANIES INC XCELENERGY 68 Checks in this report. Description POOL INSPECTION EQUIPMENT REIMB FOR UNIFORMS CAR WASHES - MAY MERCH FOR RESALE MERCH FOR RESALE EDUCATIONAL DVD JOINT POWERS IT AGREEMENT- JUN PROJ 03 -26 LEGACY VILLAGE PYMT #8 LANDSCAPE ARCH SRVS - APR LANDSCAPE ARCH SRVS - MAY LANDSCAPE ARCH SRVS - MAR FIRE TRUCK EQUIPMENT MERCH FOR RESALE TRAINING RADIO SRV & MAINT - MAY CRIME LAB SERVICES - MAY REIMB FOR UNIFORM REF GRADING ESC - 1696 JESSIE FILL SAND LIMEROCK VARIOUS BITUMINOUS MATERIALS JANITORIAL SRVS 4116 TO 5113 TOWING FEE TOWING FEE QUARTERLY PYMT SHADE TREE DISEASE MGMT COMMERCIAL PLUMBING INSP COMMERCIAL PLUMBING INSP RICOH COPIER LEASE 619 - 719 PROJ 04 -15 IRRIGATION SERVICES ELECTRIC UTILITY Amount 119.12 54.38 55.38 122.81 118.43 62.77 625.00 19,623.05 4,880.00 2,385,00 1,667.50 522.79 48.20 400.00 289.54 220.00 39.99 3,018.11 2,929.09 241.03 207.87 940.50 42.60 42.60 678.00 2,615.86 1,59Z54 163.40 1,467.57 206.00 14,451.21 L�tV.L4V.f� 1 3 CITY OFMAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 00/15/O8 06/16/00 UG/15/00 O8/18/O0 U0/18/00 O0/18/O0 OG/10/O6 OS/09/OS O8/1S/00 00/10/O8 00/16/UO UG/1G/00 00/20/O0 00/21/00 O6/21/OS OG/21/O6 00/OS/08 O8/1S/00 UG/21/00 0G/1G/O0 O0/1S/U6 U6/1S/UG 06/1S/08 O6/1A/U8 O6/1A/08 OS/18/00 O8/18/08 08/20/O0 0G/20/O0 O0/20/U6 U6/2U/UG O6/21/08 O6/21/U8 O8/21/0O OS/22/00 0S/22/O0 08/22/O0 UG/22/UG MN State Treasurer |CMA(Vanbagapunba) MN Dept uf Natural Resources Orchard Trust K1N State Treasurer U.S.Tn*osun*r P.E.R.A. MN Dept mfRevenue MN State Treasurer N1N State Treasurer MidAm*rica- |NG Labor Unions MN State Treasurer Wells Fargo Brokerage OainReuscher MN State Treasurer K4N Dept ofRevenue ARC Administration Pitney Bowes TOTAL Description Drivers License/Deputy Registrar Deferred Compensation DNR electronic licenses Deferred Compensation Drivers License/Deputy Registrar Federal Payroll Tax P. E.R.A. Sales Tax Drivers License/Deputy Registrar State Payroll Tax HRA Flex plan Union Dues Drivers License/Deputy Registrar Investment Purchase Investment Purchase Drivers License/Deputy Registrar Fuel Tax DCRP& Flex plan payments Postage Amount 9.370.35 0,833.83 1 27,049.62 12.273.00 98,870.68 63,018.96 6,339.00 17,740.50 18,972.48 3.171.17 650.00 16,739.01 966,750.00 1 17.558.01 291.20 3,832.50 2 9 Check Register City of Maplewood 0612912006 Check Date Vendor Description Amount 70303 0612612006 01032 MN BOARD OF AELSLAGID PROF ENGINEER LICENSE RENEWAL 120.00 70304 07105/2006 01360 REINHART FOODSERVICE MERCH FOR RESALE 125.90 70305 0710512006 01504 CITY OF ST PAUL MEDICAL SUPPLIES 1,201.22 70306 07103/2006 03412 BRAT PACK RADIO PROD INC ENTERTAINMENT - 714 1,850.00 70307 0710312006 00526 FOREST LAKE CONTRACTING INC PROJ 05 -16 KENWOOD AREA THRU 647,216.42 70308 07103/2006 00647 HARDWOOD CREEK LUMBER INC 48" PINE LATH 196.11 70309 0710512006 00174 STAN BELDE K -9 MAINTENANCE - JUL 35.00 70310 07105/2006 02914 BLUECROSS BLUESHIELD OF MN MONTHLY PREMIUM 139,305.00 70311 0710512006 00211 BRAUN INTERTEC CORP. PROJ 02 -07 PROF SRVS THRU 6116 721.50 70312 07105/2006 00230 BRYAN ROCK PRODUCTS, INC. RIP RAP FOR STORM SEWER 1,890.53 70313 0710512006 02114 CARL BOLANDER & SONS CO. AFTON FITS WETLAND RESTORATION 8,200.00 70314 07105/2006 02929 CNAGLAC LONG TERM CARE INSURANCE 789.28 70315 0710512006 00384 DE LAGE LANDEN FINANCIAL SRVS COPIER LEASE - JUL 16138 70316 07105/2006 03700 DERK KARL SCHWIEGER LLC INVESTIGATION 519.69 70317 0710512006 03697 DEX MEDIA EAST MCC ADVERTISING 34.87 07105/2006 03697 DEX MEDIA EAST MCC ADVERTISING 34.35 70318 0710512006 03631 ELK RIVER FORD 2006 FORD CROWN VICTORIA SQUAD 20,596.00 07105/2006 03631 ELK RIVER FORD 2006 FORD CROWN VICTORIA SQUAD 20,596.00 70319 0710512006 00003 ESCROW REFUND REF A EVGEN - ESCROW 1243 CTY RD 300.00 70320 07105/2006 03365 NICK FRANZEN REIMB FOR MILEAGE & PHONE 4113- 381.88 70321 0710512006 03675 GORDON ROBINSON & ASSOC INC MARKETING SERVICES - JUN 3,200.00 70322 07105/2006 03175 GRANT UTILITIES INC REF ESCROW - 1949 ATLANTIC 500.00 70323 0710512006 00668 STEVEN HIEBERT K -9 MAINTENANCE - JUL 35.00 70324 07105/2006 00483 IDEACOM MID - AMERICA REPLACED & TESTED POWER SUPPLY 359.97 0710512006 00483 IDEACOM MID- AMERICA PROGRAM PHONES 254.54 07105/2006 00483 IDEACOM MID - AMERICA PROGRAM PHONES 181.05 70325 0710512006 02237 IMPERIAL IMPRESSIONS AMBULANCE REPORT BOOKS 802.15 70326 07105/2006 00821 DAVID KVAM REIMB FOR MEALS 6113 TO 6115 24.00 70327 0710512006 00856 SHERRIE L LE REIMB FROM NPELRA 38320 70328 07105/2006 00857 LEAGUE OF MINNESOTA CITIES LMC CONFERENCE REGISTRATION 335.00 70329 0710512006 00908 M R P A CONFERENCE REGISTRATION 930.00 07105/2006 00908 M R P A SUMMIT WORKSHOP 75.00 0710512006 00908 M R P A AGM REGISTRATIONS 30.00 70330 07105/2006 01819 MCLEOD USA LOCAL PHONE SERVICES 5 -16 TO 6 -15 2,076.41 70331 0710512006 02872 METLIFE SBC MONTHLY DENTAL PREMIUM 9,059.03 70332 07105/2006 03698 METRO EROSION INC AFTON FITS EROSION CONTROL 10,473.40 70333 0710512006 00985 METROPOLITAN COUNCIL WASTEWATER-JUL 199,212.84 70334 07105/2006 01085 MN LIFE INSURANCE MONTHLY PREMIUM 4,094.80 70335 0710512006 01174 NORTH ST PAUL- MAPLEWOOD- ROTARY MEMBERSHIP 171.00 70336 07105/2006 01202 NYSTROM PUBLISHING CO INC CITY NEWSLETTER 2,281.00 0710512006 01202 NYSTROM PUBLISHING CO INC MCC NEWSLETTER 1,428.00 70337 07105/2006 00001 ONE TIME VENDOR REF EDWARD REINERT- #05 -16 914.52 70338 0710512006 00001 ONE TIME VENDOR REF JACALYN STUHL- #05 -16 602.51 70339 07105/2006 00001 ONE TIME VENDOR REF HEATHER CHAN - MCC PROGRAM 75.00 70340 0710512006 00001 ONE TIME VENDOR REF JOHN ZALESKY - MCC PROGRAM 59.00 70341 07105/2006 03625 PREMIUM ELECTRICAL SRVS LLC ATTACH DOORS TO LOOP DETECTORS 140.00 70342 0710512006 00396 DEPT OF PUBLIC SAFETY 10% FORFEITED PROP - CN #05 -013 -127 45.00 07105/2006 00396 DEPT OF PUBLIC SAFETY 10% FORFEITED PROP - CN #05 -022 -572 12.50 0710512006 00396 DEPT OF PUBLIC SAFETY 10% FORFEITED PROP - CN #06- 001 -598 5.00 70343 07105/2006 02010 RAMSEY CTY ATTORNEY'S OFFICE 20% FORFEITED PROP CN #05- 013 -127 90.00 0710512006 02010 RAMSEY CTY ATTORNEY'S OFFICE 20% FORFEITED PROP CN #05 -022 -572 25.00 07105/2006 02010 RAMSEY CTY ATTORNEY'S OFFICE 20% FORFEITED PROP CN #06- 001 -598 10.00 70344 0710512006 01418 SAM'S CLUB DIRECT FIRE STATION PROGRAM 308.50 70344 07105/2006 01418 SAM'S CLUB DIRECT MERCH FOR RESALE 274.79 0710512006 01418 SAM'S CLUB DIRECT MERCH FOR RESALE 255.48 07105/2006 01418 SAM'S CLUB DIRECT MERCH FOR RESALE 202.63 0710512006 01418 SAM'S CLUB DIRECT EDGERTON GYM SUPPLIES 178.51 07105/2006 01418 SAM'S CLUB DIRECT BANQUET ROOM TABLES 178.36 Wl Check Register City of Maplewood 0612912006 Check Date Vendor Description Amount 0710512006 01418 SAM'S CLUB DIRECT MERCH FOR RESALE 167.59 07/05/2006 01418 SAM'S CLUB DIRECT BIRTHDAY PROGRAM CAKES 102.09 0710512006 01418 SAM'S CLUB DIRECT MERCH FOR RESALE 84.47 07/05/2006 01418 SAM'S CLUB DIRECT BIRTHDAY PROGRAM CAKES 31.74 0710512006 01418 SAM'S CLUB DIRECT BIRTHDAY PROGRAM CAKES 25.74 07/05/2006 01418 SAM'S CLUB DIRECT BIRTHDAY PROGRAM CAKES 12.87 70345 0710512006 03699 DAVID A SCHULTZ RETREAT CONSULTANT FINAL REPORT 3,400.00 70346 07/05/2006 01463 SISTER ROSALIND GEFRE MCC CHAIR MASSAGE EVENT 200.00 70347 0710512006 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 2,002.94 07/05/2006 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 126.14 0710512006 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 122.46 70348 07/05/2006 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY - 63 N STERLING ST 853.46 0710512006 00198 ST PAUL REGIONAL WATER SRVS CREDIT -1977 LS MANTON ST WATER - 762.45 70349 07/05/2006 01530 STEPP MANUFACTURING CO., INC. POTHOLE/TACK TRAILER 21,976.28 70350 0710512006 01545 SUBURBAN RATE AUTHORITY MEMBERSHIP ASSESSMENT - 2Nd 1,600.00 70351 07/05/2006 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 362.58 70352 0710512006 03085 TOWN & COUNTRY HOMES ESCROW RELEASE - HERITAGE 1 14,08732 07/05/2006 03085 TOWN & COUNTRY HOMES ESCROW RELEASE - HERITAGE II 5,089.59 70353 0710512006 01654 TRUGREEN-C HEM LAWN #4635 BROADLEAF WEED CONTROL 19,808.01 70354 07/05/2006 00529 UNION SECURITY INSURANCE CO MONTHLY LTD PREMIUM 3,070.01 0710512006 00529 UNION SECURITY INSURANCE CO STD PLAN 4043120 -0 -1 JULY 1,663.97 70355 07/05/2006 02464 US BANK PAYING AGENT FEES 158.13 70356 0710512006 01734 WILLIAM P. WALSH COMMERCIAL PLUMBING INSPECTIONS 240.80 70357 07/05/2006 01750 THE WATSON CO INC MERCH FOR RESALE 165.22 70358 0710512006 01190 XCEL ENERGY GAS UTILITY 4,00931 1.162.158.09 56 Checks in this report. A CITY OFMAPLEW0OD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description 06/22106 06/23/06 MN State Treasurer Drivers License/Deputy Registrar 00/22/06 00/23/06 MN Dept ufNatural Resources DNR a|actnznio licenses 06/23/00 06/26/06 MN State Treasurer Drivers License/Deputy Registrar 00/28/00 06/27/08 MN State Treasurer Drivers License/Deputy Registrar 00/27/00 06/28/08 K1N State Treasurer Drivers License/Deputy Registrar 00/23/00 06/28/08 US Bank VISA One Card* Purchasing card items TOTAL *Detailed listing of VISA purchases isattached. Amount 21235.24 1,261.00 20,475.04 14,189.45 14.303.98 40,891.54 7 VISA Transactions 6 -10 -06 to 6 -23 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/19/2006 6/20/2006 NSPE 01 OF 01 $260.00 R CHARLES AHL 6/16/2006 6/19/2006 LORENZ BUS COMPANY $578.00 BRUCE K ANDERSON 6/19/2006 6/21/2006 RAINBOW FOODS 00088617 $21.63 BRUCE K ANDERSON 6/19/2006 6/21/2006 RAINBOW FOODS 00088617 $3.87 BRUCE K ANDERSON 6/19/2006 6/21/2006 PANERA BREAD #3459 $237.86 BRUCE K ANDERSON 618/2006 6/12/2006 CUB FOODS, INC. $11.50 SCOTT ANDREWS 6/17/2006 6/19/2006 S *S S ARTS CRAFT $191.97 MANDY ANZALDI 6/18/2006 6/20/2006 CUB FOODS, INC. $56.96 MANDY ANZALDI 6/19/2006 6/21/2006 SUPERAMERICA 4089 Q64 $2.66 MANDY ANZALDI 619/2006 6/12/2006 VARSITY CONTRACTORS INC $91.59 JOHN BANICK 6/13/2006 6/15/2006 SHRED -IT $136.53 JOHN BANICK 6/15/2006 6/16/2006 DOWN TOWNER CARWAS $133.75 JOHN BANICK 6/15/2006 6/19/2006 TOUSLEY FORD 127200021 $150.00 JOHN BANICK 6/16/2006 6/19/2006 PERFORMANCE TRANSMI $723.76 JOHN BANICK 6/19/2006 6/20/2006 HEALTHEAST TRANSPORTATN $62.00 JOHN BANICK 5/16/2006 6/19/2006 NUCO2 01 OF 01 $87.33 JIM BEHAN 5/22/2006 6/19/2006 NUCO2 01 OF 01 $87.33 JIM BEHAN 5/30/2006 6/19/2006 NUCO2 01 OF 01 $87.33 JIM BEHAN 6/1/2006 6/19/2006 NUCO2 01 OF 01 $56.72 JIM BEHAN 6/7/2006 6/19/2006 NUCO2 01 OF 01 $87.33 JIM BEHAN 6/9/2006 6/19/2006 NUCO2 01 OF 01 $42.39 JIM BEHAN 6/13/2006 6/15/2006 OLYMPICS POOLS $655.77 JIM BEHAN 6/14/2006 6/21/2006 AQUA LOGIC INC $30.35 JIM BEHAN 6/14/2006 6/21/2006 AQUA LOGIC INC $864.81 JIM BEHAN 6/15/2006 6/16/2006 ALL MAIN STREET ELECTRIC $440.40 JIM BEHAN 6/15/2006 6/19/2006 HENRIKSEN ACE HARDWARE $6.63 JIM BEHAN 6/15/2006 6/19/2006 SIMPLEXGRINNEL $411.36 JIM BEHAN 6/16/2006 6/19/2006 CYBEX - 01 $31.95 JIM BEHAN 6/17/2006 6/19/2006 MUSKA LIGHTING CENTER $579.38 JIM BEHAN 6/21/2006 6/23/2006 THE HOME DEPOT 2801 $25.82 JIM BEHAN 6/10/2006 6/12/2006 MICHAELS #9401 ($0.85) OAKLEY BIESANZ 6/10/2006 6/12/2006 MICHAELS #9401 $26.68 OAKLEY BIESANZ 6/12/2006 6/13/2006 UNITED RENTALS $23.23 TROY BRINK 6/20/2006 6/21/2006 FEDEX KINKO'S #0617 $59.64 HEIDI CAREY 6/22/2006 6/23/2006 FEDEX KINKO'S #0617 $111.83 HEIDI CAREY 6/9/2006 6/12/2006 WMS *WASTE MGMT WMEZPAY $869.96 LINDA CROSSON 6/13/2006 6/14/2006 PAYPAL INC $59.95 LINDA CROSSON 6/15/2006 6/16/2006 JARCO INDUSTRIES $115.11 LINDA CROSSON 6/15/2006 6/19/2006 BLOOMINGTON SECURITY SOLU $73.35 LINDA CROSSON 6/16/2006 6/20/2006 BLOOMINGTON SECURITY SOLO $2.00 LINDA CROSSON 6/9/2006 6/12/2006 S & T OFFICE PRODUCTS $22.11 ROBERTA DARST 619/2006 6/12/2006 SAINT PAUL AREA CHAMBER $18.00 ROBERTA DARST 6/19/2006 6/20/2006 S & T OFFICE PRODUCTS $3.94 ROBERTA DARST 6/20/2006 6/21/2006 S & T OFFICE PRODUCTS $12.26 ROBERTA DARST 6/21/2006 6/22/2006 SPRINT *WIRELESS SVCS $73.01 ROBERTA DARST 6/13/2006 6/15/2006 THE HOME DEPOT 2810 $15.31 CHARLES DEAVER 6/14/2006 6/16/2006 THE HOME DEPOT 2810 $73.27 CHARLES DEAVER 6/15/2006 6/19/2006 SUNRAY TRUE VALUE $7.48 CHARLES DEAVER 6/16/2006 6/19/2006 SUNRAY TRUE VALUE $17.49 CHARLES DEAVER 6/22/2006 6/23/2006 MENARDS 3059 $30.29 CHARLES DEAVER 6/13/2006 6/15/2006 TWIN CITY SEED COMPANY $596.40 THOMAS DEBILZAN 6/20/2006 6/22/2006 CUB FOODS, INC. $9.75 ROBERT J DOLLERSCHELL 6/12/2006 6/14/2006 MOGREN LANDSCAPING SUPPLY $29.29 DOUG EDGE 6/19/2006 6/20/2006 MENARDS 3059 $2.64 DAVE EDSON VISA Transactions 6 -10 -06 to 6 -23 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/20/2006 6/21/2006 HYDROLOGIC WATER MANAGEME $150.96 DAVE EDSON 6/21/2006 6/23/2006 THE HOME DEPOT 2801 $14.54 DAVE EDSON 6/12/2006 6/14/2006 THE HOME DEPOT 2801 $14.20 ANDREW ENGSTROM 6/12/2006 6/13/2006 PREMIUM WATERS INC $5.33 LARRY FARR 6/12/2006 6/13/2006 CERTIFIED LABORATORIES $1,132.14 LARRY FARR 6/12/2006 6/13/2006 MENARDS 3022 $50.98 LARRY FARR 6/12/2006 6/15/2006 OVERHEAD DOOR OF NORTH $350.00 LARRY FARR 6/13/2006 6/14/2006 DEY DISTRIBUTING, INC. $31.96 LARRY FARR 6/13/2006 6/19/2006 VIKING ELECTRIC -ST. PAUL $70.39 LARRY FARR 6/14/2006 6/15/2006 INTEREUM INC $1,541.26 LARRY FARR 6/16/2006 6/19/2006 WHEELER HARDWARE $337.46 LARRY FARR 6/20/2006 6/21/2006 WASTE MANAGEMENT INC $355.53 LARRY FARR 6/20/2006 6/21/2006 WASTE MANAGEMENT INC $355.53 LARRY FARR 6/21/2006 6/22/2006 CINTAS FIRST AID #431 $50.99 LARRY FARR 6/9/2006 6/12/2006 VERIZON WRLS 12KW $77.63 DANIEL F FAUST 6/9/2006 6/12/2006 TARGET 00011858 ($51.10) SHANK FINWALL 6/21/2006 6/23/2006 MILLS FLEET FARM #27 $36.21 SHANK FINWALL 6/12/2006 6/13/2006 BATTERIES PLUS $12.52 NICK FRANZEN 6/20/2006 6/21/2006 SYX *TIGERDIRECT.COM $64.96 NICK FRANZEN 6/21/2006 6/23/2006 OFFICE MAX 00002204 $202.31 NICK FRANZEN 6/9/2006 6/12/2006 PAKOR INC $42.32 PATRICIA FRY 6/16/2006 6/19/2006 S & T OFFICE PRODUCTS $20.32 PATRICIA FRY 6/20/2006 6/21/2006 USPS 2663650015 $16.80 PATRICIA FRY 6/21/2006 6/22/2006 USPS 2663650015 $38.88 PATRICIA FRY 6/13/2006 6/15/2006 GRUBER'S POWER EQUIPME $83.96 VIRGINIA GAYNOR 6/13/2006 6/15/2006 GRUBER'S POWER EQUIPME $499.49 VIRGINIA GAYNOR 6/21/2006 6/23/2006 THE HOME DEPOT 2801 $195.64 VIRGINIA GAYNOR 6/22/2006 6/23/2006 KNOWLANS #2 $18.79 VIRGINIA GAYNOR 6/8/2006 6/12/2006 STREAMLINE DESIGN INC $1,127.00 MIKE GRAF 6/9/2006 6/12/2006 TARGET 00011858 $9.00 MIKE GRAF 6/10/2006 6/12/2006 WWW.DICKSSPORTN000ODS.COD $27.96 MIKE GRAF 6/12/2006 6/13/2006 WWW.DICKSSPORTN000ODS.COP $169.50 MIKE GRAF 6/13/2006 6/14/2006 WWW.DICKSSPORTN000ODS.COD $27.96 MIKE GRAF 6/20/2006 6/22/2006 THE HOME DEPOT 2810 $8.81 JANET M GREW HAYMAN 6/10/2006 6/12/2006 PROPERTYKEY.COM, INC. $50.00 KAREN E GUILFOILE 6/14/2006 6/15/2006 VERIZON WRLS 12KW $47.09 KAREN E GUILFOILE 6/14/2006 6/16/2006 THE HOME DEPOT 2801 ($18.13) MARK HAAG 6/14/2006 6/16/2006 THE HOME DEPOT 2801 $40.68 MARK HAAG 6/14/2006 6/16/2006 THE HOME DEPOT 2801 $2.30 MARK HAAG 6/12/2006 6/13/2006 S & T OFFICE PRODUCTS $16.54 LORI HANSOM 6/12/2006 6/13/2006 S & T OFFICE PRODUCTS $9.54 LORI HANSON 6/14/2006 6/15/2006 S & T OFFICE PRODUCTS $3.88 LORI HANSON 6/19/2006 6/20/2006 LILLIE SUBURBAN NEWSP $727.35 LORI HANSON 6/21/2006 6/22/2006 SHIRT AND CAPS INC $38.74 LORI HANSOM 6/12/2006 6/13/2006 MENARDS 3059 $13.55 PATRICK HEFFERNAN 6/16/2006 6/19/2006 S & J'S DISCOUNT TOOLS $27.70 PATRICK HEFFERNAN 6/13/2006 6/15/2006 MOGREN LANDSCAPING SUPPLY $334.68 GARY HINNENKAMP 6/14/2006 6/16/2006 MOGREN LANDSCAPING SUPPLY $200.81 GARY HINNENKAMP 6/20/2006 6/21/2006 CARPENTERS SMALL ENGINE R $63.93 GARY HINNENKAMP 6/20/2006 6/22/2006 MOGREN LANDSCAPING SUPPLY $66.94 GARY HINNENKAMP 6/9/2006 6/12/2006 HENRIKSEN ACE HARDWARE $50.80 RON HORWATH 6/13/2006 6/15/2006 WATER GEAR INC. $113.80 RON HORWATH 6/16/2006 6/19/2006 SWIMOUTLET.COM $286.25 RON HORWATH 6/16/2006 6/19/2006 PSW *FRONTIER PRO SHOP $170.67 RON HORWATH VISA Transactions 6 -10 -06 to 6 -23 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/17/2006 6/20/2006 OFFICE MAX 00002204 $2.49 RON HORWATH 6/11/2006 6/12/2006 SPRINT *WIRELESS SVCS $63.26 ANN E HUTCHINSON 6/12/2006 6/14/2006 FRIENDS OF THE MINN VALUE $38.28 ANN E HUTCHINSON 6/13/2006 6/14/2006 KNOWLANS #2 $23.43 ANN E HUTCHINSON 6/13/2006 6/14/2006 KNOWLANS #2 $2.58 ANN E HUTCHINSON 6/13/2006 6/15/2006 SUNRAY TRUE VALUE $9.99 ANN E HUTCHINSON 6/16/2006 6/19/2006 WALGREEN 00031229 $57.49 ANN E HUTCHINSON 6/20/2006 6/22/2006 SUN COUNTRY 3372102653967 $425.60 ANN E HUTCHINSON 6/20/2006 6/22/2006 SUN COUNTRY 3372102653968 $425.60 ANN E HUTCHINSON 6/20/2006 6/22/2006 THE HOME DEPOT 2801 $47.90 DAVID JAHN 6/14/2006 6/16/2006 HENRIKSEN ACE HARDWARE $2.12 JON JAROSCH 6/14/2006 6/16/2006 CUB FOODS, INC. $34.10 KEVIN JOHNSON 6/21/2006 6/22/2006 MENARDS 3059 $42.20 DON JONES 6/21/2006 6/23/2006 THE HOME DEPOT 2801 $49.04 DON JONES 6/15/2006 6/16/2006 TARGET 00011858 $93.66 TOM KALKA 6/14/2006 6/16/2006 OFFICE MAX 00002204 $106.49 FLINT KARTS 6/14/2006 6/16/2006 THE HOME DEPOT 2801 $16.69 FLINT KARTS 6/15/2006 6/19/2006 UNIFORMS UNLIMITED INC $35.68 FLINT KARTS 6/14/2006 6/16/2006 SIL FITNESS INC. $133.75 MARY B KOEHNEN 6/19/2006 6/21/2006 UNIFORMS UNLIMITED INC ($15.44) DAVID KVAM 6/10/2006 6/12/2006 SPRINTPCS AUTOPYMT RC1 $60.23 ERIN M LABEREE 6/12/2006 6/14/2006 THE HOME DEPOT 2801 $112.66 DENNIS LINDORFF 6/16/2006 6/19/2006 GARCEAU HARDWARE AND POWE $84.71 DENNIS LINDORFF 6/11/2006 6/12/2006 SPRINT *WIRELESS SVCS $870.42 STEVE LUKIN 6/15/2006 6/16/2006 VERIZON WRLS 12KW $32.85 STEVE LUKIN 6/15/2006 6/19/2006 DE LAGS LANDEN OP01 OF 01 $379.14 STEVE LUKIN 6/16/2006 6/19/2006 AFTERBURNER SEMINARS $75.62 STEVE LUKIN 6/16/2006 6/19/2006 ADVANCED GRAPHIX INC $35.68 STEVE LUKIN 6/20/2006 6/21/2006 AMERICAN MESSAGING RECUR $17.72 STEVE LUKIN 6/22/2006 6/23/2006 EMERGENCY APPARATUS MAINT $574.92 STEVE LUKIN 6/9/2006 6/12/2006 CARPENTERS SMALL ENGINE R $25.80 MARK MARUSKA 6/12/2006 6/13/2006 LESCO SC 0530 $296.78 MARK MARUSKA 6/12/2006 6/14/2006 ON SITE SANITATION INC $1,061.70 MARK MARUSKA 6/13/2006 6/15/2006 ON SITE SANITATION INC $775.10 MARK MARUSKA 6/15/2006 6/16/2006 VERIZON WRLS 12KW $37.97 MARK MARUSKA 6/21/2006 6/23/2006 HIRSHFIELD'S MAPLEWOOD $274.11 MARK MARUSKA 6/22/2006 6/23/2006 TURF WORKS FEI EAST $79.79 MARK MARUSKA 6/16/2006 6/19/2006 CHANNING BETE CO - $182.33 JON A MELANDER 6/15/2006 6/16/2006 VERIZON WRLS 12KW $62.51 ED NADEAU 6/14/2006 6/15/2006 SPRINT *WIRELESS SVCS $429.17 BRYAN NAGEL 6/14/2006 6/16/2006 EXCELLCOM $21.29 BRYAN NAGEL 6/21/2006 6/22/2006 CINTAS FIRST AID #431 $25.22 BRYAN NAGEL 6/21/2006 6/22/2006 S & T OFFICE PRODUCTS $29.44 JEAN NELSON 6/20/2006 6/21/2006 ULTIMATE OFFICE INC. $76.38 AMY NIVEN 6/20/2006 6/21/2006 ULTIMATE OFFICE INC. $5.41 AMY NIVEN 6/13/2006 6/14/2006 MENARDS 3059 $13.79 RICHARD NORDOUIST 6/16/2006 6/19/2006 TARGET 00011858 $42.99 MARY KAY PALANK 6/12/2006 6/14/2006 THE HOME DEPOT 2801 $21.28 ROBERT PETERSON 6/21/2006 6/23/2006 THE HOME DEPOT 2801 $75.97 ROBERT PETERSON 6/8/2006 6/13/2006 ADORAMA INC $169.85 PHILIP F POWELL 6/9/2006 6/12/2006 SHOREVIEW DIAGNOSTIC CENT $213.98 PHILIP F POWELL 6/9/2006 6/12/2006 WOLF CAMERA #1530 $7.23 PHILIP F POWELL 6/9/2006 6/12/2006 SCW *SCANNER WORLD $51.74 PHILIP F POWELL 6/10/2006 6/12/2006 PAYPAL *ED 952 $34.10 PHILIP F POWELL im VISA Transactions 6 -10 -06 to 6 -23 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/10/2006 6/12/2006 PAYPAL "DDVS972 $58.00 PHILIP F POWELL 6/13/2006 6/14/2006 BATTERIES PLUS $30.16 PHILIP F POWELL 6/13/2006 6/15/2006 HENRIKSEN ACE HARDWARE $8.51 PHILIP F POWELL 6/13/2006 6/15/2006 HENRIKSEN ACE HARDWARE $18.64 PHILIP F POWELL 6/13/2006 6/15/2006 MILLS FLEET FARM #27 $9.55 PHILIP F POWELL 6/15/2006 6/19/2006 PAGE COMPUTER INC ($40.33) PHILIP F POWELL 6/15/2006 6/19/2006 PAGE COMPUTER INC $85.37 PHILIP F POWELL 6/15/2006 6/20/2006 ADORAMA INC $81.20 PHILIP F POWELL 6/18/2006 6/20/2006 ADORAMA INC $35.80 PHILIP F POWELL 6/19/2006 6/20/2006 CC MILITARY SURPLUS LL $90.10 PHILIP F POWELL 6/21/2006 6/22/2006 LABSAFE*1008113262 $360.74 PHILIP F POWELL 6/22/2006 6/23/2006 ABACUS PLUS SERVICES INC $322.70 PHILIP F POWELL 6/9/2006 6/12/2006 MENARDS 3059 $2.52 ROBERT PRECHTEL 6/11/2006 6/12/2006 MENARDS 3059 $2.52 ROBERT PRECHTEL 6/13/2006 6/14/2006 KEOMED INC $1,061.36 ROBERT PRECHTEL 6/19/2006 6/20/2006 MENARDS 3059 $8.50 ROBERT PRECHTEL 6/22/2006 6/23/2006 BOUND TREE MEDICAL LLC $342.00 ROBERT PRECHTEL 6/13/2006 6/14/2006 PIONEER PRESS SUBSCRIPTI $114.52 WILLIAM J PRIEFER 6/16/2006 6/19/2006 THE STAR TRIBUNE- CIRCULAT $215.80 WILLIAM J PRIEFER 6/9/2006 6/12/2006 KATH AUTO PARTS NSP $151.26 STEVEN PRIEM 6/12/2006 6/13/2006 KATH AUTO PARTS NSP $12.81 STEVEN PRIEM 6/12/2006 6/13/2006 MACQUEEN EQUIPMENT INC $34.70 STEVEN PRIEM 6/12/2006 6/13/2006 MACQUEEN EQUIPMENT INC $69.35 STEVEN PRIEM 6/13/2006 6/15/2006 MERIT CHEVROLET CO. ($2.57) STEVEN PRIEM 6/15/2006 6/16/2006 KATH AUTO PARTS NSP $30.00 STEVEN PRIEM 6/15/2006 6/16/2006 KATH AUTO PARTS $42.55 STEVEN PRIEM 6/15/2006 6/19/2006 CARLSON TRACTOR & EQUIP $228.56 STEVEN PRIEM 6/15/2006 6/19/2006 ASPEN EQUIPMENT CO $49.80 STEVEN PRIEM 6/15/2006 6/19/2006 EAT INC $187.72 STEVEN PRIEM 6/20/2006 6/21/2006 KATH AUTO PARTS NSP $72.57 STEVEN PRIEM 6/20/2006 6/22/2006 MERIT CHEVROLET CO. $12.83 STEVEN PRIEM 6/20/2006 6/22/2006 ASPEN EQUIPMENT CO $45.67 STEVEN PRIEM 6/22/2006 6/23/2006 BAUER BOLT TRE33200023 $144.19 STEVEN PRIEM 6/22/2006 6/23/2006 BAUER BULT TRE33200023 $550.76 STEVEN PRIEM 6/22/2006 6/23/2006 FACTORY MOTOR PARTS #19 $24.35 STEVEN PRIEM 6/22/2006 6/23/2006 KATH AUTO PARTS NSP $14.45 STEVEN PRIEM 6/22/2006 6/23/2006 MACQUEEN EQUIPMENT INC $638.76 STEVEN PRIEM 6/12/2006 6/13/2006 AAA PRICE COM INC $87.50 KEVIN RABBETT 6/12/2006 6/14/2006 ORIGINAL JOSS $14.04 KEVIN RABBETT 6/15/2006 6/19/2006 WIDMER PUB $17.47 KEVIN RABBETT 6/15/2006 6/19/2006 RED LION HOTEL ON THE RIV $300.39 KEVIN RABBETT 6/15/2006 6/19/2006 RED LION HOTEL ON THE RIV $300.39 KEVIN RABBETT 6/13/2006 6/14/2006 THE STAR TRIBUNE- ADVERTIS $876.00 TERRIE RAMEAUX 6/14/2006 6/15/2006 NOVACARE REHB /HEALT $90.00 TERRIE RAMEAUX 6/12/2006 6/19/2006 DALCO ENTERPRISES, INC $1,042.13 MICHAEL REILLY 6/8/2006 6/12/2006 CAMP MINI POINT $100.00 AUDRA ROBBINS 6/9/2006 6/12/2006 PAPA JOHNS #1838 $42.76 AUDRA ROBBINS 6/9/2006 6/12/2006 S *S S ARTS CRAFT $73.43 AUDRA ROBBINS 6/9/2006 6/12/2006 MAPLEWOOD PARKS AND RECRE $16.75 AUDRA ROBBINS 6/10/2006 6/12/2006 MILLS FLEET FARM #27 $99.52 AUDRA ROBBINS 6/12/2006 6/13/2006 WALGREEN 00073882 $17.07 AUDRA ROBBINS 6/13/2006 6/15/2006 WONDER /HOSTESS #63 $48.46 AUDRA ROBBINS 6/14/2006 6/15/2006 TARGET 00011858 $99.18 AUDRA ROBBINS 6/14/2006 6/19/2006 FLAHERTY'S ARDEN BOWL $500.00 AUDRA ROBBINS ill VISA Transactions 6 -10 -06 to 6 -23 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/15/2006 6/16/2006 TARGET 00011858 $72.84 AUDRA ROBBINS 6/16/2006 6/19/2006 CUB FOODS, INC. $22.59 AUDRA ROBBINS 6/17/2006 6/19/2006 TARGET 00006197 $95.29 AUDRA ROBBINS 6/19/2006 6/21/2006 CUB FOODS, INC. $82.65 AUDRA ROBBINS 6/20/2006 6/22/2006 WONDER /HOSTESS #63 $32.63 AUDRA ROBBINS 6/21/2006 6/22/2006 TARGET 00003608 $43.93 AUDRA ROBBINS 6/21/2006 6/23/2006 GRAND SLAM SPORTS $620.63 AUDRA ROBBINS 6/21/2006 6/23/2006 EAGAN CITGO $10.00 AUDRA ROBBINS 6/21/2006 6/22/2006 CONCRETE FORM ENGINEERS $80.00 ROBERT RUNNING 6/15/2006 6/16/2006 HEJNY RENTAL $144.36 JAMES SCHINDELDECKER 6/16/2006 6/19/2006 MOGREN LANDSCAPING SUPPLY $334.68 JAMES SCHINDELDECKER 6/20/2006 6/22/2006 THE HOME DEPOT 2801 $2.55 JAMES SCHINDELDECKER 6/13/2006 6/15/2006 SHRED -IT $17.65 DEB SCHMIDT 6/20/2006 6/21/2006 USPS 2663650015 $43.74 DEB SCHMIDT 6/21/2006 6/22/2006 STAPLES SCC #467 {$31.33} DEB SCHMIDT 6/21/2006 6/22/2006 USPS 2663650009 $19.96 DEB SCHMIDT 6/12/2006 6/14/2006 A2Z RECOGNITION PRODUCTS $61.00 RUSSELL L SCHMIDT 6/15/2006 6/16/2006 FEDEX SHP 06/13/06 AB# $5.81 RUSSELL L SCHMIDT 6/20/2006 6/22/2006 TABLECLOTH CO. {$196.05} RUSSELL L SCHMIDT 6/9/2006 6/12/2006 INTOXIMETERS, INC. $142.32 MICHAEL SHORTREED 6/12/2006 6/13/2006 PACIFIC CASCADECORP /PARK $424.50 MICHAEL SHORTREED 6/16/2006 6/19/2006 UNIFORMS UNLIMITED INC $69.00 MICHAEL SHORTREED 6/9/2006 6/12/2006 S & T OFFICE PRODUCTS $29.77 ANDREA SINDT 6/16/2006 6/19/2006 MICHAELS #9401 $10.10 CHRISTINE SOUTTER 6/12/2006 6/13/2006 PARTY AMERICA 1008 $16.92 PAULINE STAPLES 6/13/2006 6/15/2006 OFFICE MAX 00002204 $31.92 PAULINE STAPLES 6/21/2006 6/23/2006 ORIENTAL TRADING CO $227.04 PAULINE STAPLES 6/22/2006 6/23/2006 USPS 2663650015 $111.06 PAULINE STAPLES 6/19/2006 6/21/2006 LASER LABS, INC $58.00 SCOTT STEFFEN 6/9/2006 6/12/2006 LOFFLER BUSINESS SYSTE {$533.57} JOANNE M SVENDSEN 6/9/2006 6/12/2006 LOFFLER BUSINESS SYSTE $194.90 JOANNE M SVENDSEN 6/15/2006 6/19/2006 DE LAGS LANDEN OP01 OF 01 $626.43 JOANNE M SVENDSEN 6/16/2006 6/19/2006 TARGET 00011858 $19.06 JOANNE M SVENDSEN 6/21/2006 6/22/2006 USI ED GOV $49.54 JOANNE M SVENDSEN 6/21/2006 6/23/2006 OFFICE MAX 00002204 $13.40 JOANNE M SVENDSEN 6/22/2006 6/23/2006 TARGET 00011858 $8.28 JOANNE M SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/14/2006 6/16/2006 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 6/19/2006 6/20/2006 ANCOM TECHNICAL CENTER IN $294.59 RUSTIN SVENDSEN 6/9/2006 6/12/2006 INDUSTRIAL SUPPLY CO INC $51.61 LYLE SWANSON 6/9/2006 6/12/2006 PATIO TOWN OAKDALE $161.19 LYLE SWANSON 6/12/2006 6/13/2006 BATTERIES PLUS $54.28 LYLE SWANSON 6/12/2006 6/13/2006 BATTERIES PLUS $51.09 LYLE SWANSON 6/13/2006 6/19/2006 VIKING ELECTRIC -ST. PAUL $168.37 LYLE SWANSON 12 VISA Transactions 6 -10 -06 to 6 -23 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/14/2006 6/16/2006 WEBER ELECTRIC $649.22 LYLE SWANSON 6/15/2006 6/16/2006 SPARTAN PROMOTIONAL GRP $82.50 LYLE SWANSON 6/15/2006 6/19/2006 HENRIKSEN ACE HARDWARE $186.06 LYLE SWANSON 6/16/2006 6/19/2006 ENGRAPHICS, INC $27.16 LYLE SWANSON 6/16/2006 6/19/2006 THE UPS STORE #2171 $8.44 LYLE SWANSON 6/19/2006 6/21/2006 MINVALCO INC $82.30 LYLE SWANSON 6/20/2006 6/21/2006 ALL MAIN STREET ELECTRIC $58.00 LYLE SWANSON 6/20/2006 6/22/2006 C AIRE INC $138.66 LYLE SWANSON 6/15/2006 6/19/2006 STREAMLINE DESIGN INC $89.25 DOUGLAS J TAUBMAN 6/15/2006 6/19/2006 STREAMLINE DESIGN INC $69.00 DOUGLAS J TAUBMAN 6/22/2006 6/23/2006 QWESTCOMM"TN651 $356.51 JUDY TETZLAFF 6/12/2006 6/13/2006 DIAMOND VOGEL PAINTS #807 $87.33 TODD TEVLIN 6/11/2006 6/13/2006 OFFICE MAX 00005272 $6.91 JOSEPH WATERS 6/17/2006 6/19/2006 RITZ CAMERA #396 $6.38 JOSEPH WATERS 6/21/2006 6/23/2006 USPS POSTAL STORE $40.00 JUDY WEGWERTH 6/15/2006 6/19/2006 AE SIGN SYSTEMS $20.24 SUSAN ZWIEG 6/21/2006 6/22/2006 ROS"RELIABLE OFFICE SU $141.08 SUSAN ZWIEG $40,891.54 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 14 CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT dd 06130/06 CAVE, REBECCA 397.80 dd 06/30/06 HJELLE, ERIK 397.80 dd 06/30/06 JUENEMANN, KATHLEEN 397.80 dd 061/30/06 ROSSBACH, WILLIAM 397.80 dd 06/30/06 COLEMAN, MELINDA 10,272.00 dd 06/30/06 COPELAND, EUGENE 3,090.00 dd 06/30/06 DARST, ROBERTA 964.75 dd 06/30/06 FARR, LARRY 1,821.04 dd 06/30/06 SWANSON, LYLE 1,711.57 dd 06/30/06 LE, SHERYL 4,121.65 dd 06/30/06 RAMEAUX, THERESE 2,448.13 dd 061/30/06 FAUST, DANIEL 4,292.22 dd 06/30/06 SCHMIDT, DEBORAH 1,570.96 dd 06/30/06 BAUMAN, GAYLE 3,544.02 dd 06/30/06 JACKSON, MARY 1,873.35 dd 06/30/06 KELSEY, CONNIE 829.67 dd 06/30/06 TETZLAFF, JUDY 1,873.35 dd 06/30/06 FRY, PATRICIA 1,738.95 dd 06/30/06 GUILFOILE, KAREN 2,969.70 dd 061/30/06 MORSON, JOHN 510.72 dd 06/30/06 SPANGLER, EDNA 921.45 dd 06/30/06 JAGOE, CAROL 1,679.66 dd 06/30/06 JOHNSON, BONNIE 1,059.95 dd 06/30/06 MECHELKE, SHERRIE 953.13 dd 06/30/06 MOY, PAMELA 957.31 dd 06/30/06 OLSON, SANDRA 1,015.45 dd 06/30/06 OSTER, ANDREA 1,764.47 dd 061/30/06 WEAVER, KRISTINE 1,839.76 dd 06/30/06 BANICK, JOHN 4,017.82 dd 06/30/06 CORCORAN, THERESA 1,677.35 dd 06/30/06 PALANK, MANDY 635.25 dd 06130106 POWELL, PHILIP 2,394.54 dd 06/30/06 RICHIE, CAROLE 1,684.28 dd 06/30106 THOMALLA, DAVID 4,429.00 dd 06/30/06 ABEL, CLINT 2,400.11 dd 06/30/06 ALDRIDGE, MARK 2,558.32 dd 06/30/06 ANDREWS, SCOTT 3,621.28 dd 06/30106 BAKKE, LONN 2,677.92 dd 06/30/06 BELDE, STANLEY 2,783.32 dd 06130/06 BIERDEMAN, BRIAN 2,488.40 dd 06/30/06 BOHL, JOHN 2,944.63 dd 06/30106 BU SACK, DANIEL 2,400.11 14 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD in CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT dd 061/30/06 COFFEY, KEVIN 2,899.38 dd 06130106 GROTTY, KERRY 2,974.98 dd 06/30106 DOBLAR, RICHARD 3,249.41 dd 06/30/06 GABRIEL, ANTHONY 2,504.98 dd 06/30/06 HEINZ, STEPHEN 2,724.07 dd 06/30/06 HIEBERT, STEVEN 3,300.82 dd 06/301/06 JOHNSON, KEVIN 3,409.61 dd 06/30/06 KALKA, THOMAS 1,084.20 dd 061/30/06 KARIS, FLINT 2,913.47 dd 06/30/06 KONG, TOMMY 2,499.44 dd 06/30/06 KROLL, BRETT 2,400.11 dd 06/30/06 KVAM, DAVID 3,523.42 dd 06/30/06 LANGNER, TODD 1,668.43 dd 06/30/06 LU, JOHNNIE 2,499.44 dd 06/301/06 MARINO, JASON 2,400.11 dd 06/30/06 MARTIN, DANIEL 220.46 dd 061/30/06 MARTIN, JERROLD 2,514.38 dd 06/30/06 MCCARTY, GLEN 2,685.10 dd 06/30/06 METRY, ALESIA 2,400.11 dd 06/30/06 NYE, MICHAEL 1,925.88 dd 06/30/06 OLSON, JULIE 2,488.40 dd 06/30/06 RABBETT, KEVIN 3,587.70 dd 06/301/06 RHUDE, MATTHEW 1,874.47 dd 06/30/06 STEFFEN, SCOTT 3,190.17 dd 061/30/06 STEINER, JOSEPH 1,945.93 dd 06/30/06 SYPNIEWSKI, WILLIAM 1,960.16 dd 06/30/06 SZCZEPAN SKI, THOMAS 2,712.39 dd 06/30/06 TRAN, JOSEPH 2,331.55 dd 06/30/06 WENZEL, JAY 2,444.26 dd 06/30/06 XIONG, KAO 2,466.33 dd 06/301/06 BARTZ, PAUL 2,666.13 dd 06/30/06 BERGERON, JOSEPH 3,480.17 dd 061/30/06 DUGAS, MICHAEL 3,231.64 dd 06/30/06 ERICKSON, VIRGINIA 2,629.80 dd 06/30/06 FLOR, TIMOTHY 2,955.49 dd 06/30/06 FRASER, JOHN 2,720.07 dd 06/30/06 LANGNER, SCOTT 2,217.28 dd 06/30/06 PALMA, STEVEN 2,832.86 dd 06/301/06 THEISEN, PAUL 2,828.32 dd 06/30/06 THIEVES, PAUL 2,773.91 dd 061/30/06 DAWSON, RICHARD 2,747.69 dd 06/30/06 DUELLMAN, KIRK 2,215.77 in CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD im CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT dd 061/30/06 EVERSON, PAUL 2,133.64 dd 06130106 HALWEG, JODI 2,003.05 dd 06/30106 JOHNSON, DOUGLAS 2,337.13 dd 06/30/06 MYERS, TODD 1,864.53 dd 06/30/06 NOVAK, JEROME 2,580.90 dd 06/30/06 PARSONS, KURT 2,139.64 dd 06/301/06 PETERSON, ROBERT 2,391.06 dd 06/30/06 PRECHTEL, ROBERT 2,428.15 dd 061/30/06 SVENDSEN, RONALD 3,085.02 dd 06/30/06 GERVAIS -JR, CLARENCE 2,868.34 dd 06/30/06 BAUER, MICHELLE 1,777.32 dd 06/30/06 FLAUGHER, JAYME 1,933.55 dd 06/30/06 HERMANSON, CHAD 1,70415 dd 06/30/06 HUBIN, KENNARD 1,741.55 dd 06/301/06 KNAPP, BRETT 1,603.76 dd 06/30/06 LINK, BRYAN 2,099.13 dd 061/30/06 PACOLT, MARSHA 2,529.68 dd 06/30/06 RABINE, JANET 1,917.35 dd 06/30/06 STAHNKE, JULIE 1,932.20 dd 06/30/06 LUKIN, STEVEN 4,016.18 dd 06/30/06 SVENDSEN, RUSTIN 3,219.37 dd 06/30/06 ZWIEG, SUSAN 1,813.35 dd 06/301/06 DOLLERSCHELL, ROBERT 293.39 dd 06/30/06 AHL, R. CHARLES 4,500.69 dd 06//30/06 GROHS, JUDITH 1,820.28 dd 06/30/06 KONEWKO, DUWAYNE 3,059.51 dd 06/30/06 NIVEN, AMY 1,258.02 dd 06/30/06 PRIEFER, WILLIAM 2,601.27 dd 06/30/06 BRINK, TROY 1,77015 dd 06/30/06 BRUNELL, DAVID 1,521.75 dd 06/301/06 DEBILZAN, THOMAS 1,903.35 dd 06/30/06 EDGE, DOUGLAS 1,893.35 dd 061/30/06 ELIAS, BRANDON 960.00 dd 06/30/06 FREBERG, RONALD 568.86 dd 06/30/06 JONES, DONALD 1,893.35 dd 06/30/06 MEISSNER, BRENT 840.00 dd 06/30/06 MEYER. GERALD 1.969.79 dd 06/30/06 NAGEL, BRYAN 2,486.01 dd 06/301/06 OSWALD, ERICK 2,126.64 dd 06/30/06 RUNNING, ROBERT 1,799.75 dd 061/30/06 TEVLIN, TODD 1,82215 dd 06/30/06 DUCHARME, JOHN 2,414.86 im CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD if7 CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT dd 061/30/06 ENGSTROM, ANDREW 1,694.15 dd 06130106 ISAKSON, CHAD 1,283.17 dd 06/30106 JACOBSON, SCOTT 1,879.55 dd 06/30/06 JAROSCH, JONATHAN 2,030.15 dd 06/30/06 KNUTSON, LOIS 1,21413 dd 06/30/06 KUMMER, STEVEN 2,338.16 dd 06/301/06 LABEREE, ERIN 2,882.35 dd 06/30/06 LINDBLOM, RANDAL 2,681.09 dd 061/30/06 MAYFIELD, JASON 1,175.02 dd 06/30/06 MEINHOLZ, WILLIAM 801.24 dd 06/30/06 PECK, DENNIS 2,421.79 dd 06/30/06 PRIEBE, WILLIAM 2,417.17 dd 06/30/06 SCHREMPP, ANTHONY 925.68 dd 06/30/06 THOMPSON, MICHAEL 2,129.35 dd 06/301/06 ANDERSON, BRUCE 4,184.27 dd 06/30/06 HALL, KATHLEEN 1,820.29 dd 061/30/06 LUND, MARK 960.00 dd 06/30/06 MARUSKA, MARK 2,754.63 dd 06/30/06 NAUGHTON, JOHN 1,822.15 dd 06/30/06 SCHINDELDECKER, JAMES 1,895.66 dd 06/30/06 BIESANZ, OAKLEY 1,945.07 dd 06/30/06 DEAVER, CHARLES 589.08 dd 06/301/06 HAYMAN, JANET 1,041.92 dd 06/30/06 HUTCHINSON, ANN 2,330.27 dd 061/30/06 NELSON, JEAN 1,059.99 dd 06/30/06 FOERG, ELIZABETH 1,152.00 dd 06/30/06 GAYNOR, VIRGINIA 2,312.35 dd 06/30/06 HAMRE, MILES 1,147.50 dd 06/30/06 EKSTRAND, THOMAS 3,244.09 dd 06/30/06 KROLL, LISA 1,254.20 dd 06/301/06 LIVINGSTON, JOYCE 1,007.80 dd 06/30/06 SINDT, ANDREA 1,695.75 dd 06//30/06 THOMPSON, DEBRA 670.94 dd 06/30/06 YOUNG, TAMELA 1,567.75 dd 06/30/06 FINWALL, SHANN 2,342.40 dd 06/30/06 ROBERTS, KENNETH 2,851.74 dd 06/30/06 BRASH, JASON 1,040.00 dd 06/30/06 CARVER, NICHOLAS 2,853.51 dd 06/301/06 FISHER, DAVID 3,712.12 dd 06/30/06 RICE, MICHAEL 2,012.55 dd 061/30/06 SWAN, DAVID 2,110.95 dd 06/30/06 SWETT, PAUL 1,544.55 if7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD in CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT dd 061/30/06 WELLENS, MOLLY 1,20919 dd 06/30/06 WORK, ALICIA 638.63 dd 06/30/06 BJORK, BRANDON 840.00 dd 06/30/06 GALLANT, CHARLENE 95.63 dd 06/30/06 GOODRICH, CHAD 766.50 dd 06/30/06 GOODRICH, DANIELLE 288.75 dd 06/301/06 KELLY, LISA 1,353.50 dd 06/30/06 OHLHAUSER, MEGHAN 1,015.88 dd 061/30/06 ROBBINS, AUDRA 2,288.25 dd 06/30/06 SHERRILL, CAITLIN 292.00 dd 06/30/06 STAPLES, PAULINE 3,028.20 dd 06/30/06 TAUBMAN, DOUGLAS 2,854.34 dd 06/30/06 UNDERHILL, KRISTEN 496.56 dd 06/30/06 GERMAIN, DAVID 1,902.59 dd 06/301/06 NORDQUIST, RICHARD 1,962.62 dd 06/30/06 SCHULTZ, SCOTT 2,124.33 dd 06//30/06 ANZALDI, MANDY 1,500.50 dd 06/30/06 COLLINS, ASHLEY 40.00 dd 06/30/06 CRAWFORD - JR, RAYMOND 246.00 dd 06/30/06 CROSSON, LINDA 2,782.66 dd 06/30/06 EVANS, CHRISTINE 756.42 dd 06/30/06 GRAF, MICHAEL 2,064.61 dd 06/301/06 HER, CHONG 3 84. 00 dd 06/30/06 HOFMEISTER, MARY 546.23 dd 061/30/06 MILES, LAURA 123.20 dd 06/30/06 PELOQUIN, PENNYE 362.68 dd 06/30/06 SCHMIDT, RUSSELL 2,094.61 dd 06/30/06 SCHULZE, BRIAN 863.38 dd 06/30/06 ZIELINSKI, JUDY 129.50 dd 06/30/06 ANDREA, JOHANNA 23.63 dd 06/301/06 BRENEMAN, NEIL 536.30 dd 06/30/06 BRUSOE, CRISTINA 277.13 dd 06//30/06 BUCKLEY, BRITTANY 274.53 dd 06/30/06 CORNER, AMY 67.20 dd 06/30/06 DEL ROSARIO, THERESA 19.50 dd 06/30/06 DUNK, RYAN 763.29 dd 06/30/06 ERICKSON- CLARK, CAROL 47.50 dd 06/30/06 EVANS, KRISTIN 246.94 dd 06/301/06 FLECKENSTEIN, HEATHER 225.68 dd 06/30/06 FONTAINE, KIM 866.94 dd 06//30/06 GREDVIG, ANDERS 464.53 dd 06/30/06 GREGORY, NICOLE 49.50 in CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD i7 CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT dd 061/30/06 GUZIK, JENNIFER 417.00 dd 06130106 HALEY, BROOKE 96.60 dd 06/30106 HASSENSTAB, DENISE 22.35 dd 06/30/06 HORWATH, RONALD 2,159.70 dd 06/30/06 IRISH, GRACE 412.00 dd 06/30/06 KERSCHNER, JOLENE 86.25 dd 06/301/06 KOEHNEN, AMY 75.15 dd 06/30/06 KOEHNEN, MARY 1,234.60 dd 06//30/06 KRONHOLM, KATHRYN 802.66 dd 06/30/06 LAMEYER, ZACHARY 37.50 dd 06/30/06 MATHEWS, LEAH 182.00 dd 06/30/06 OVERBY, ANNA 40.00 dd 06/30/06 PROESCH, ANDY 519.98 dd 06/30/06 SCHAEFER, ANDREA 101.25 dd 06/301/06 SCHULTZ, PETER 107.25 dd 06/30/06 SMITH, ANN 315.20 dd 061/30/06 TUPY, HEIDE 106.00 dd 06/30/06 TUPY, MARCUS 159.86 dd 06/30/06 WERNER, REBECCA 112.51 dd 06/30/06 WHITE, NICOLE 548.88 dd 06/30/06 WOLFGRAM, MARY 105.63 dd 06/30/06 GROPPOLI, LINDA 267.50 dd 06/30//06 HOLMGREN, STEPHANIE 148.75 dd 06/30/06 ANDERSON, MATT 106.40 dd 061/30/06 BEHAN, JAMES 1,769.23 dd 06/30/06 LONETTI, JAMES 1,077.42 dd 06/30/06 PATTBRSON, ALBERT 1,149.24 dd 06/30/06 PRINS, KELLY 1,131.17 dd 06/30/06 REILLY, MICHAEL 1,67415 dd 06/30/06 SCHOENECKER, LEIGH 176.28 dd 06/301/06 AICHELE, CRAIG 1,957.83 dd 06/30/06 PRIEM, STEVEN 2,129.35 dd 06//30/06 WOEHRLE, MATTHEW 1,680.55 dd 06/30/06 BERGO, CHAD 2,355.83 dd 06/30/06 FOWLDS, MYCHAL 2,561.82 dd 06/30/06 FRANZEN, NICHOLAS 1,877.92 wf 70167 06/14/06 O'GARA, SEAN 120.00 wf 105365 06/30/06 LONGRIE, DIANA 452.00 wf 105366 06/301/06 JAHN, DAVID 1,698.50 wf 105367 06/30/06 MORIN, TROY 153.00 wf 105368 061/30/06 MATHEYS, ALANA 2,05918 wf 105369 06/30/06 HANSEN, LORI 1,813.36 i7 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD NE CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT wf 105370 061/30/06 GENNOW, PAMELA 731.25 wf 105371 06/30/06 PALANK, MARY 1,679.66 wf 105372 06/30/06 SVENDSEN, JOANNE 1,855.39 wf 105373 06/30/06 SHORTREED, MICHAEL 3,268.81 wf 105374 06/30/06 WELCHLIN, CABOT 2,57616 wf 105375 06/30/06 BARTA, JEREMY 812.48 wf 105376 06/301/06 DUNN, ALICE 360.00 wf 105377 06/30/06 HOEPPNER, STEVEN 805.00 wf 105378 061/30/06 ANDERSON, MICHAEL 875.00 wf 105379 06/30/06 EDSON, DAVID 1,933.36 wf 105380 06/30/06 GORE, MICHAEL 1,050.00 wf 105381 06/30/06 HELEY, ROLAND 1,934.59 wf 105382 06/30/06 HINNENKAMP, GARY 1,910.63 wf 105383 06/30/06 LINDORFF, DENNIS 1,897.98 wf 105384 06/301/06 NOVAK, MICHAEL 1,875.35 wf 105385 06/30/06 OLSON, SCOTT 800.00 wf 105386 061/30/06 BERGREN, KIRSTEN 67.50 wf 105387 06/30/06 GERNES, CAROLE 435.44 wf 105388 06/30/06 SOUTTER, CHRISTINE 410.31 wf 105389 06/30/06 BERGER, STEPHANIE 361.25 wf 105390 06/30 /06 COLEMAN, JOHN 722.50 wf 105391 06/30/06 FREYBERGER, RACHEL 684.00 wf 105392 06/301/06 GEBHARD, MADELINE 773.88 wf 105393 06/30/06 HAGSTROM, KEVIN 127.50 wf 105394 06//30/06 KOHLMAN, JENNIFER 64.00 wf 105395 06/30/06 LUKIN, ALISHA 132.00 wf 105396 06/30/06 MALLET, AMANDA 292.50 wf 105397 06/30/06 ROBBINS, EMERALD 115.50 wf 105398 06/30/06 SCHNELLMAN, DENNIS 160.00 wf 105399 06/30/06 UNGAR, KRISTOPHER 160.00 wf 105400 06/301/06 HAAG, MARK 1,977.56 wf 105401 06/30/06 NADEAU, EDWARD 3,061.98 wf 105402 061/30/06 GLASS, JEAN 1,868.83 wf 105403 06/30/06 HER, PHENG 88.80 wf 105404 06/30/06 NAGEL, BROOKE 425.85 wf 105405 06/30/06 TOLBERT, FRANCINE 360.50 wf 105406 06/30/06 VELASQUEZ, ANGELA 36.00 wf 105407 06/30/06 ANDERSON, CALEB 171.22 wf 105408 06/301/06 ANDERSON, JOSHUA 308.26 wf 105409 06/30/06 ANDERSON, JUSTIN 227.76 wf 105410 061/30/06 ARNEVIK, ERICA 105.00 wf 105411 06/30/06 BRENEMAN, SEAN 520.60 NE CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 21 CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT wf 105412 061/30/06 DEMPSEY, BETH 171.50 wf 105413 06/30/06 GIEL, NICOLE 28.00 wf 105414 06/30/06 GRANT, MELISSA 235.75 wf 105415 06/30/06 GRUENHAGEN, LINDA 523.74 wf 105416 06/30/06 HAGSTROM, EMILY 127.58 wf 105417 06/30/06 HOLMGREN, LEAH 786.50 wf 105418 06/301/06 JOYER, MARTI 131.20 wf 105419 06/30/06 LEMAY, KATHERINE 263.02 wf 105420 061/30/06 LUTZ, CHRISTINA 289.00 wf 105421 06/30/06 MCMAHON, MELISSA 742.54 wf 105422 06/30/06 MILLS, ANNE 224.70 wf 105423 06/30/06 NWANOKWALE, MORDY 172.25 wf 105424 06/30/06 PEHOSKI, JOEL 361.24 wf 105425 06/30/06 PETERSON, ANNA 95.20 wf 105426 06/301/06 PROCHNOW, SARAH 336.68 wf 105427 06/30/06 RICHTER, DANIEL 17.00 wf 105428 061/30 /06 RICHTER, NANCY 195.25 wf 105429 06/30/06 ROGNESS, TRYGGVE 378.87 wf 105430 06/30/06 ROSTRON, ROBERT 159.13 wf 105431 06/30/06 RYDEEN, ARIEL 236.45 wf 105432 06/30/06 SCHMIDT, EMILY 430.76 wf 105433 06/30/06 SCHMIDT, JOHN 68.25 wf 105434 06/301/06 SCHRAMM, BRITTANY 466.30 wf 105435 06/30/06 SCHREINER, MICHELLE 215.45 wf 105436 061/30/06 SMITLEY, SHARON 402.40 wf 105437 06/30/06 STAHNKE, AMY 239.70 wf 105438 06/30/06 TRUE, ANDREW 102.90 wf 105439 06/30/06 WARNER, CAROLYN 326.95 wf 105440 06/30/06 WEDES, CARYL 147.00 wf 105441 06/30/06 WENZEL, SHANNON 19.50 wf 105442 06/301/06 WILLIAMS, KRISTINE 143.00 wf 105443 06/30/06 WOODMAN, ALICE 216.80 wf 105444 061/30/06 ZALK, IDA 81.25 wf 105445 06/30/06 BOSLEY, CAROL 313.58 wf 105446 06/30/06 BREITBACH, GARY 861.00 wf 105447 06/30/06 FARLEY, JAMIE 865.00 wf 105448 06/30/06 LEWIS, AMY 4995 wf 105449 06/30/06 ODDEN, JESSICA 123.12 wf 105450 06/301/06 OIL, REBECCA 22.05 wf 105451 06/30/06 PARAYNO. GUAI 284.40 wf 105452 06//30/06 SATTLER, CASSANDRA 33.83 wf 105453 06/30/06 SATTLER, MELINDA 65.55 21 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 489,852.48 22 CHECK 4 CHECK DATE EMPLOYEE NAME AMOUNT wf 105454 061/30/06 STODGHILL, AMANDA 1013 wf 105455 06130/06 VAN HALE, PAULA 49.80 wf 105456 06/30106 WADE, MARY -LEE 125.63 wf 105457 06/30/06 ZAGER, LINNEA 157.25 wf 105458 06/30/06 BALDWIN, JANA 148.00 wf 105459 06/30/06 BERLIN, SARAH 201.16 wf 105460 06/301/06 BIRKHOLZ, TYLER 107.95 wf 105461 06/30/06 DOUGLASS, TOM 1,251.56 wf 105462 061/30/06 EVERSON, KYLE 152.40 wf 105463 06/30/06 GADOW, ANNA 253.45 wf 105464 06/30/06 O'GRADY, VICTORIA 55.60 wf 105465 06/30/06 OLSON, CHRISTINE 26.60 wf 105466 06/30/06 SCHULZE, KEVIN 158.75 wf 105467 06/30/06 THEESFELD, CALEB 27.80 wf 105468 06/301/06 YANG, HUE 139.65 wf 105469 06/30/06 YANG, KAY 195.25 wf 105470 061/30/06 VANG, TIM 140.60 wf 105471 06/30/06 VUE, LOR PAO 113.05 489,852.48 22 AGENDA REPORT Agenda item 12 To: Interim City Manager Greg Copeland From: Chief of Police David J. Thomalla Subject: Resolution Authorizing Execution of Agreement —Safe & Sober Communities Grant Date: June 26, 2006 Introduction The Police Department is requesting approval of a resolution to enter into an agreement and accept a $17,000 Safe & Sober Communities grant for the period of October 1, 2006, through September 30, 2007. C t R • • • For many years, the Maplewood Police Department has been active in the Safe & Sober program. This program allows officers to do extra patrol, focusing on traffic safety and enforcement of traffic laws. The Minnesota Department of Public Safety, Office of Traffic Safety, requires that our City Council approve a resolution authorizing execution of this grant agreement. The Maplewood Chief of Police would then be authorized to execute agreements and amendments as necessary to implement the project on behalf of the Maplewood Police Department, and the Ramsey County Sheriff would be authorized to be the fiscal agent and administer the grant on behalf of the Maplewood Police Department. A copy of the resolution is attached. Recommendation It is recommended that the City Council approve this resolution. Action Required Submit to the City Council for review and action. DJT:js Attachment RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the Maplewood Police Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October I, 2006 through September 30, 2007. The Chief of Police of the Maplewood Police Department is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Maplewood Police Department. Be it further resolved that the Sheriff of Ramsey County is hereby authorized to be the fiscal agent and administer this grant on behalf of the Maplewood Police Department. I certify that the above resolution was adopted by the City Council of the City of Maplewood, Minnesota on SIGNED: (Date Passed) WITNESSETH: (Signature) (Signature) Maw City Cleric (Title) (Title) (Date) (Date) 2007 Minnesota. Safe & Soher Office of Traffic Safety, Department of Public Safety Agenda Item 13 AGENDA REPORT TO: Interim City Manager, Greg Copeland FROM: IT Director, Mychal Fowlds SUBJECT: Purchase of Cisco Firewall for Police Department DATE: June 28, 2006 The BCA requires us to follow their security policies for network connectivity within our organization. They've altered their policies slightly that in turn require us to purchase an additional piece of equipment. In the past the BCA has allowed two way communication between Police Department pc's and all other City pc's. This means that a computer in the PD could initiate communication with my computer or I could initiate the communication. The major change lies in the fact that the BCA now requires a firewall that will separate the PD pc's from the rest of our network. PD pc's will still be allowed to initiate communication with all other pc's but other City pc's will be unable to initiate communication with PD pc's. Budget Impact This purchase will be funded from the 2006 IT Fund in the amount of $6,126.03. Recommendation It is recommended that authorization be given to purchase the Cisco ASA 5520 device so as to comply with the requirements of the BCA. Action Required Submit to City Council for review and approval. (V1 RF Agenda Item 14 MEMORANDUM TO: Greg Copeland, Interim City Manager FROM: Bruce K. Anderson, Parks and Recreation Director DATE: June 27, 2006 for the July 10 City Council Meeting SUBJECT: July 4 th Fireworks Bill Payment INTRODUCTION The Parks and Recreation Department has sponsored and coordinated the 4 th of July celebration for the past 30 -plus years. This year's fireworks will be provided by Melrose North Pyrotechnics Inc. from Clear Lake, Minnesota. The total cost of the contract is $10,000. The city council requested that all expenditures over $5,000 be forwarded to the city council for approval. RECOMMENDATION Staff requests that the city council approve payment to Melrose North Pyrotechnics Inc. in the amount of $10,000 for the July 4, 2006 fireworks. The monies are budgeted for the fireworks through the recreation activity fund. kphlfireworks payment ccMmem 01-20- 09:03am From-KELLY AND FAWCETT 6512238019 T-022 P,04/08 F-419 MELROSE NORTH PYROTECRMCS., INC. AGREEMEM This ccirrtract entered into this j 9_th Day of _D_e%jBb_er AD 2000 . by and betuve MELROSE NORTH PYROTECHNICS, INC. of Clear Lake, MN and City of'Majolawood (Customer) of City M aptewaad Statc, NrinutsM_ WITNESSETH: MELROSE NORTH PYROTECHNICS, W. for and in consideration of The Terms hereinafter menrioned, agrees To furnish i the CUSTOlvIF-R. one .- Fireworks Display(s) as put agreemcni tirade and accepted and made a part hereof, including the servicas, of our Operator to u&ei charge of and fire display under the supervision and direction of the Customer, said display to be given on the evening of J MhL4 _2N6 custorricr Initial weather permitting, it being utidemood that should inclement wealber ptevenr the giving of This display an the date mentioned herein The parties shall agree to a mutually convenient alternate daw, within six (6) months of the original display slate. Customer shall remit to frie first parry an additional 15% of the total contract price for additional expenses in prescriting the display on = alternate date. Tice detemingtion to carical the show because of inclement or urisatia weather conditions shah test within the sole discretion of MELROSE NORTH PYROTECHNICS, INC- In the event the customer does nor choose to reschedule another date or cannot agree to a mutually convenient, date, MELROSE NORTH PnOTFCfflqCS, NC. shall be erttitled To 40% of the contmcr price for costs, damages and expenses. If the fireworks exhibition is canceled by CUSTOWR prior to The display, CUSTOMER shall be responsible for and shall pay to MELROSE NORTH PYROTECTWICS, INC. an d=and, all MELROSE NORTH MOTECHNTCS, NC.'s out of pocket expenses incurred in preparation for the show including but not limitcd To, mawrial purchases, preparation and design costs, deposits, licenses and employee charges_ MELROSE NORTH PYROnCMCS, INC. agrees to furnish Vuecessaw fimworks display materials and personnel for a fireworks display in iacoordancc with the program approved by the parties, (quantities and varieties of products in the program are approximate. After final design, exact specifications will be supplied upon request It is further agreed and understood that the CUSTOMER is to pay MELROSE NORTH PYROTECHNICS-, INC. the sum of $10,Q_MB0(Tf d rs), A service fee of I per month shall be - m th2j!aa gnd 001100 d 1 /z 0 /4 - added, if account is not paid within 30 days of the show date. **C i a .MELROSE NOP-TH PYROTRCMCS, INC. will obtain Public Liability and Property Damage and Workers Compensation Insurance. Customer will provide the following items: (a) Sufficient area for The display, including a minimum spectator set back of - 12_0 feet at all points from the discharge area. (b) Protection of the display area by roping-off or similar facility. (c) Adequate police protection to prevent spectators from entering display area- (d) Search of the f4liout area at first light following a nighttime display. IT is farther agreed and mutually understood that nothing in this contract shall be constructed or interpreted To mean a partnership, both parries being hereto responsible for their separate and individual debts and obLigatioris and neither parry shall be responsible for any Agreements -not stipulated in this contract. Customer agrees to pay any and all collection cosh including reasonable attorneys fees and court costs incurred by MELROSE NORTH PYROTECHNICS. INC. in the collection or attempted collections of any amount due under this agreen=T and invoice, The pasties hereto do mutmaly and severally guarantee terins, conditions, and payments of Tffis contract, these articles to be binding upon the parties, Themselves, Their heirs, ex"urors, successors and assigns. MELROSE /N-0 T14PYRO WCS,TNC. CUSTONCR By y By. pwk MUM t r t One Signed. Deceipber"05 D= Sipe r (PLEASE TIC ji OR PRINT P_ ftr& Name Phkai"' lk.�� U 9405 RiVer Rood SE, Address I Clew Lake, MN 55319 (800) 7714976 moric 9 1 01-20-06 09:03am From-KELLY AND FAWCETT 6512238019 T-022 P-05/08 F-419 Para I-Lines-U110 Either pmy may unilaua'alb cancel Thr. show on the sthWuled dat� of perfcavaaaw bued upo that party's demmaination of xm unsafe coaffition or Wclemetil wmall=r. "Utsafe condition" includes, but is not liviimti to, acts of God, War, flood, AM, CiVII - iwurrwdon, wvac weather conditions or any mber msa beyond the =souablp convGl of either parry. PMW=h 4. The cant= shoald specify that iamnunce policies must be issued by an AA or AAA racd insurance carrier, in an amount no less tl= cut= municipal liability Uraf ts ($300,DOG per clain4 $1,000,000 aWegate per oacmTerice). Melrose shall iitdemttify, 4de1n4 and hold harmless the City, its aam'w. officers, and ,employees, hm-mlew from and allAinst all liabaiiies, losses, damage5, corm, expmse% including rea;onable 4n=ey fees, cattaes of action gaits, clai=, demands, and judgments of any nm=, because of bodily injt=y or to the death of, any stetson and because of damages to the prope*,, including loss of use front. any cause wha%oave.T., arising out of, incidental to, or in rounwfion - %ith thr, use, ovmnshlp, condition, or occupancy of the Paift spaces, due to aay acts of omission or comriesim incluiliu& zegligoDco, of M*asa, provided, however, that Melrose's ob6gafions sW nm extend to any CW= of action wising CIA of at tclating to any a= of omis5ion or commission of the City, &- afficors, cmployet*, or agents. PgUMP-1-1 _5- The parties berets agree that this Agwment ccnstiuites the entire agreement between the pardes, end superse4es any and alt prior or contemporaneous comrnunic4oms between the Parties, vni= or oral, relating m The subject maw of The Agrcem=t. Aay. =emits or modfficatj= to this Agreemem mw be in mttLug and signed lay authorized representatives of the patties hereto. Jan 19 06 11:53a KUHN FIREWORKS F. 2 C�' 1' a ��y X Dean Kuhn 2240 Homebrook Trail SW Pequot Lakes, MN 56472 Phone 218-568-4812 Fax 218-568-5307 Cell 218-330-1788 Email --- dkuhn2 acuslink.net 1,e ,IAWaOO $10,000 PROPOSAL FOR -- -JULY 4 2006 TOTAL SHELLS Size Qty 2 1 /2" -6 2 1 17" color ------ — ------------ -----60 3" 1 00 3" 153 4" 87 5" color — ----- — ---- — --------- — - 192 6 " T' color — ---- — --------- — — - — ----- 6 Total shell ***color means all kinds of assorted colors and effects ***This shell count includes a nice mixture of high quality, more expensive shells ***This proposal is all aerial shells, no small caliber "cake' shells. Your viewing Audience is spread out quite a ways, 1 want the shells up in the air where everyone can See for quite a distance. BREAKDOWN--THE WAY THE SHELLS WU_L BE FIRED: OPENING VOLLEY will have Qty--size 10--3" salutes 10---4" color 8 -_ -5" color 86" color Jan 19 06 11:53a SINGLE SHOTS TO PACE THE SHOW Qty--size 60---4" assorted shells 75 - - -5" assorted shells 60 - - -6" assorted shells 6---7" assorted shells SALUTES - -- "BOMBS " - -- during the show Qty-size 30 - - -3" MULTIPLE SHOTS---"VOLLEYS"---TO FILL THE SKY The All Gold event will have Qty---size 10- - --4 8- - 5" 8----6 The following will be using all kinds of colors and effects: Qty- - -- size------ ------------------- - - - - -- -the way they will be fired 21 ___---- 3- ---__. ---- — ---------------------- fired 3 at a time--7 times 42- - -_ _ Y --------------------------------- fired 6 at a time--7 times 36 ------- 4 ----------------------------------- fired 2 at a time - - -I8 times 36 ------- 4 -------- — ------ — ------- — ------- fired 3 at a time - - -12 times 40-----5"--- - ------- - ----------------- -fired 2 at a time- - 20 times 30 ------- 5 ----------------------------------- fired 3 at a time--10 times P.3 40 ------- 6 ------------- — ------ — ------------ fired 2 at a time--20 times Jan 19 06 11:53a TIM GRAND FINALE WILL CONSIST OF: Qty ------ — ---- size 60--_._- - - - - -_ 2 1 /2 7- --- -_.. -_ - color 36- -- --- - -- -- - 2 1 /2 ------------ salutes 90--------- - - - -3" -- - - -- - - -- - color 60--------- _ - -_-3" - __ -_ - - -- ........salutes 35 -------------- 4 -- ----- - - - - -- -color 20---------- - - - - ----- - - - - -- -color " - _- _- ___ - -- - co l or ***Ws proposal is based on what I think will make a GREAT show—However, I will be happy to listen to any suggestions or requests on your part and adjust The show accordingly. P.4 Agenda Item 15 MEMORANDUM TO: Greg Copeland, Interim City Manager FROM: Bruce K. Anderson, Parks and Recreation Director DATE: June 27, 2006 for the July 10 City Council Meeting SUBJECT: Budget Transfer Request INTRODUCTION Enclosed is a budget transfer request in the amount of $610 for postage. The current city policy requires that all budget transfer request between funds be approved by the city council. BACKGROUND The request is in the amount of $610 to be transferred from the recreation activity fund to the public relations fund. The postage machine was utilized for the recreation activity fund at the bulk postage rate so that the bulk postage rate could be received. The bulk rate postage saved the city considerable dollars and obviously is an efficient way to utilize tax dollars. There are adequate monies in the recreation activity fund to make the transfer. RECOMMENDATION Staff recommends that the city council approve the budget transfer for $610 from the recreation activity fund to the public relations fund to cover the cost of bulk postage. kphlbudget transfer cc.staff.mem Enclosure c: Dan Faust, Finance Director BUDGET TRANSFER REQUEST * Amount Wb - 00 (round off to nearest $5.00) Budget Year From: To: Fund Prog. Activ. Object Fund Prod. Activ. Object PURPOSE: A `aa r �� .aa t FINANCE DIRF-QTOR ACTION: N Approval Disapproval A BUDGET TRANSFER WILL BE MADE UPON APPROVAL BY THE FINANCE DIRECTOR. This form should not be used for budget transfer requests which require City Council approval and which are the following: a. Transfers from contip4Lency accounts 7Transfersbe�een` S:1F1NANCE\\FormsXBudget Transfer Request Revised 1112003 Date � ?/ 0 Lo L Initials / ,- - I Date U - '� - Initials RETURN COPY TO: City Manager Asst. 04 Manager Human Resource Director City Clerk Police Chief Fire Chief Pub. Works Director Comm, Dev. Director =-/Parks & Rec. Director Other FROM: Director of Finance DATE: Budget Adjustment# United States Postal service CONSOLIDATED POSTAGE STATEMENT -- Standard mail r Post - office: Note Mail Arrival Date & Time Mailer Entry Point: (1) SCF ST PAUL MN, SAINT PAUL, MN 55101-1438 Presort: ALL Permit Holder's Name Telephone Name and Address Of Telephone Name and Address of Individual or and Address and OM 249-2100 Mailing Agent (If organization for which Mailing is Email Address, If Any other than permit Prepared (if other than permit City of Maplewood holder) holder) Community Center NYSTROM PUBLISHING CO same 2100 WHITE BEAR AVE 9100 COTTONWOOD LANE MAPLEWOOD MN 53109 MAPLE GROVE MN 55369 CAPS CUSt.Ref.No. Dun & Bradstreet No. Dun & Bradstreet NO. Dun & Bradstreet No. mailing Post office of Mailing mailing Date Fed Agency Cost Code Statement Sequence No. No. and type of SAINT PAUL MN 5$101-1438 M 24, 2006 1 000 1 containers /r; Trays Type of Postage [X)Permit imprint [ ]PreCanCeled stamps [ ]metered 0 -2 `MM Trays "2 4?_>--2'EMM Trays Processing category [x]Letters [ )Parcels [ ]Flats weight of a Single Piece Total Pieces 12 -TTL Ltr Trays ]Automation Flats(Dmm 30I.3) [ ]atm 0.0199 pounds 3436 0 -Flat Trays 0 -sacks Permit No. For mail Enclosed Within Another Class if sacked, Based on Total Weight 0 -Pallets 4903 ]Periodicals [ ]Bound Printed Matter J125 PCs. [ ]15 Lbs. 64.9404 0 -other ]Library mail [ ]media Mail [ ]parcel Post ]Both Detached Address Labels? (DMM 602.4) [ ]yes [ ]NO For Automation Rate Pieces Enter For Enhanced Carrier Route Rate For Enhanced carrier Route Rate Pieces, Date of Address matching and C.di., I Enter Date of Address matching and coding Enter Date of carrier Route Sequencing (DMM 708.3.3) I t (DMM 708.33) (DMM 245/345/445.6.10.1) Postage Parts completed (select all that apply) [X]A [X]B [ )C C ID E IE [ IF IG E IH ]I C 31 [ ]K [ IL [ ]M [ IS Total Postage (Add parts totals) $ 604,4860 Rate at Which Postage Affixed (Check one) (DMM 244,344,444) ]Correct [ ]Lowest [ ]Neither PCs, x 5 = Postage Affixed S Net Postage Due (Subtract postage affixed from total postage) S 604.49 For USPS Use Only: Additional Postage Payment (State reason) For postage affixed add additional payment to net postage due; for permit imprint add additional payment to total postage. Total Adjusted Postage Affixed S Postmaster: Report Total postage in AIC 130 (Permit imprint only). Total Adjusted Postage Permit imprint S Certification The mailer's signature certifies acceptance of liability for and agreement to pay any revenue deficiencies assessed on this mailing, subject to appeal. an agent signs this form, the agent certifies that he or she is authorized to sign on behalf of s the mailer, and that the mailer is oun dby the certification and agrees to pay any deficiencies. In addition, agents may be liable for any deficiencies resulting from matters within their responsibility, nowledge, or control. The mailer her . by, i% certifies that all informati n furnished on this form is accurate, truthful, and complete; that the mail and the supporting documentation comply wi ll postal standards and that the mailing qualifies for the rates and fees claimed; and that the ,I o by last postal regulation. I understand that b anyone Who furnishes false or mailing Or a K CO P - form w - e subject mislea in in .r.lt7l n 5; who omits information requested on this form may o Ject to criminal and/or civil ghlbited F 'ent. P rivacy Notice: For penaltieF31cluding fines and imPF4 information regarding our Privacy Policy visit rAw;.usps.com t ure f M iler Signa a Prine me of mailer or Agent Signing Form t d Na Tele hone (763} 425-7900 fib[ LYNN REEPTTSMA USPS use only weight of a single Piece pounds Are postage figures at left adjusted from Yes No mailer's entries? if yes, state reason. Round stamp (Required) Total pieces lotal weight Total Postage Check one Date mailer Notified Contact By (initials) [ ]Presort verification ]Presort verification I Not scheduled Performed as scheduled I CERTIFY that this mailing has been inspected concerning: (1) eligibility for postage rates claimed; (2) proper preparation (and presort where required); (3) proper completion of postage statement; and (4) payment of annual fee (if required). verifying Employee's signature Print verifying Employee's Name Time Am I I Im I Ps Form 3602-R1 3anuary 2006 (Page I of 2) Facsimile PSN 7530-07-000-6209 Postal Explorer at pe.usps.corii Postalsoft DeSkTop mailer 7.70c PLAN NOW TO JOIN US ON SATURDAYJUNE 3RD! We invite you to be part of the 4th annual All Star Summer Kickoff! Enjoy live entertainment, great food, a family fitness class, sports contests and more at the Maplewood Community Center! Bring the entire family for a fun-filled, action packed day of food, fun and wholesome, family entertainment. For additional information, or to volunteer, please call 651,249.2122. THIS FREE EVENT IS OPEN TO EVERYONE... WELCOME ONE AND ALL! Mi ET at Live Family Entertainment 11:00 - 2:00 pm Skyhawks Mini Sports Clinics/Games 11:30 - 1:00 pm Kids Triatholon 10 :45 - 12 :00 pm sr, EE Arthiltin: Family Fitness Jam (in the gym) 9:30 - 10:30 am Massages 10-00- 12:00 pm Live Entertainment 11:00 - 2:00 pm Petting Zoo 11:00 - 2:00 pm Giant Inflatables (in the gym) 11:00 - 2:00 pm Magic Island (pool) 11:00 - 2:00 pm Waterslide 12:30 - 2:00 pm Kids Tattoos 11:00 - 2:00 pm Arts & Crafts 11*00 - 2:00 pm Thank you to our sponsors: F% Ki. 11 # innHea t 9=44=9= Food provided by: The Donut Family — Corndogs, Pop, Mini Donuts and more (special food discounts (or this event) .................. PRSRT STD U. S. POSTAGE PAID Permit 44903 St. Paul, MN .................. Maplewood Parks & Recreation 1830 County Road B • Maplewood, MN 55109 www.Cjm1apIewood.tTui.us Agenda Item 16 MEMORANDUM TO: Greg Copeland, Interim City Manager FROM: Bruce K. Anderson, Parks and Recreation Director DATE: June 27, 2006 for the July 10 City Council Meeting SUBJECT: Applewood Park Playground Equipment INTRODUCTION Applewood Park is a 34 -acre park site located in southern Maplewood east of Sterling Street and north of Schaller Drive. The site is 34 acres of which eight acres have been designated as a neighborhood park and the remaining 26 acres will be managed and developed under open space standards. The Maplewood city council formally approved the master plan for Applewood Park on February 28, 2005. Following an extensive neighborhood park planning process coordinated by the parks and recreation commission. Applewood Park is currently 98% completed and city staff is working with the contractor to complete the final "punch list" items. The last remaining projects as part of the park development monies is the installation and selection of playground equipment. BACKGROUND The city council allocated $300,000 for the development of Applewood Park with the monies to come from the park development fund. The phase one development of the park, which is currently 98% complete, has left a remaining park fund balance of $54,605 for playground equipment. During the past two months I have received playground proposals from three firms for playground equipment. Staff is recommending the proposal from Earl F. Andersen Inc. in the amount of $49,127.68 be approved as the playground system at Applewood Park and resilient surfacing. The playground equipment would be purchased through U. S. Communities' pricing, of which the city is a member. U. S. Communities' pricing provides the city a 6% cost savings and is a part of the state bid contract. As a side note, the city has received a state design award for Applewood Park which will be presented to the city council on August 10, 2006. Earl F. Andersen Inc. has indicated that assuming city council approval, the equipment can be ordered on July 11 and would be ready for play within six weeks. RECOMMENDATION Staff recommends that Earl F. Andersen Inc. be awarded the contract to purchase playground equipment including installation through U. S. Communities at a cost of $49,127.68 with the monies to be allocated from the park development fund as budgeted. kphlplayground equip cc.applewood.parks- os.mem U.S. : Authorizin Statutes Page lofI C[yMM[JNT7{LS Government Purchaim,- Sx Yo*. Founding Co-Sponsairs Home IF A Q*s Login Site Map Contact Us Contracts & RFP* i Back toUS Map [ Adv Board and Sponsors | State of Minnesota Statutes Minnesota Statutes Chapter 471 Municipal Rights, Powers, Duties 471.59 3oimt exercise mf powers. Subdivision 1. Agreement. Two ormore governmenta units, Uy agreement entered into through act cftheir governing bodies, may jointly or cooperatively exercise any power common tu the contracting parties or any similar powers, including those which are the same except for the territorial limits within which they may be exercised. The agreement may provide for the exercise nf such powers by one nr more nfthe participating governmental units on behalf mf the other participating units. The term "governmental unit" as used in this section includes every city, county, town, school district, other political subdivision cf this or another state, another state, the University m[ Minnesota, and any agency mf the state of Minnesota or the United States, and includes any instrumentality ofa governmental unit. For the purpose ofthis section, an instrumentality ofe governmental unit means an instrumentality having independent policy making and appropriating authority. https:llsecure.cacommunities.comluscommunitieslstate 11/10/2003 �S. Communities |2175 North California | @2003 U.S. Communities Purchasing and Finance Agency -- ms sm— • Reduced Not to Scote� ADA ACCESSISILFTY CHART FOR 5-12 AREA PLAY tOUIPJAENT TOTAL ELEVATED PLAY COMPONENTS 7 TOTAL ACCESSIBLE GTOON3 LM Doupo"tS sHowN 5 REQUIRED 2 TOTAL ELEVATED COMM&M ACCESSIBLE BY TRANSFER 7 REQUIRED 4 TOTAL ELEVATED COUPONWS ACCESSIBLE By RAMP 0 REOURRED 0 TOTAL CRovKD COMPONENTS TYPES 4 REQUIRED 2 THIS APPLIES WITH AN APPROVED ENGINEERED WOOD RBER BASE sww a m �Kfaxrl�v - M NOW EN Opay n — M1 or". Alanujhd d In lwlana. AWN Alm EARL F. ANDERSEN, Wr, Ap lewood Park City of Maplewood DAM. A- 20M NCK xsoto or, U ,4,,i-F�L-E:wc3mm F M A. F�L-E:WM C3 M. .JU"E: 295, 2aOOrn I -4E3 S CA Lam: OTHERS I 7, WOOD FIBE YSTEM ^PF-L-1 FaAFzt< M^F-L-CWC3C3 1� ` i u"1= - : 2. f5, 20015 M CS E3 1 -4 E3 !S CA, L- E: : 1" = 1 S '_ S ir 72 wx kkl FIBER SYSTEM / � 7 � � . � �. � � co / ~ )§k � i N) z \ 7 � � i§ CY) 22 it § ()� � % � � g j} \ {� 7 3 \�& z t "'Z � - - --------- m 00> ooppp, / M.0.P L. E: vv C3 ca r-> �S U "E: 26, 20c3rn / \ N GE3r;;3 7 4E3 ES CO, LE '16 �' 752779 f \ } 5AUblE SPINNER '" I •'� S 1 722"7 2 P SINGL POST S7'nNG E • 1 BEET IMO D SEATS j i f 750636 rr+ossus cux+aeR 72- aa7aeL ° WOOD FIE 1 � ---"' SEESAW 4- 5££SAW 4-SEATS Custom Charge j GENERAL NOTES I DESCRIPTION I QTY I UNIT I IPLAYGROUND AREAS 1 5327 1 SQ. FT, I WOOD FIBER SYSTEM DRAIN AGGREGATE (3" DEPTH) 69 TONS GEOTEXTILE FILTER FABRIC PLUS 10% 5860 SQ. FT. SOFT—STEP (12" DEPTH — COMPRESSED TO 9") 201 CU. YD. SYNTHETIC SURFACE @ 48" FALL HGT. W/ 12" BEVEL 0 SQ. FT. BASE FOR SYNTHETIC SURFACE 0 SO. FT. EXCAVATION BY OTHERS 0 CU. YD. HARD SURFACE ADA ACCESS PATH — BY OTHERS 0 SQ. FT. — This pion requires grading, ploy equipment requires less than a 1% slope — Above quantities may vary with grade site conditions — The above listing is bill of materials to be used for installation ONLY refer to quotation, purchase order or contract agreement. It is the manufacturers opinion that this playground design: Conforms to Current ADA (Americans with Disabilities Act) Yes [X] No[ Equipment conforms to Current CPSC Guidelines Yes [X] No[ Fall absorbing surface conforms to Current CPSC Guidelines: Playstructure and Independent Items Yes [X] No[ Swings Yes [X] No[ Contact us or, see current CPSC Guidelines for recommendations— Page: PROPOSAL ENTERED BY: KIM QUOTE NUMBER: 0079764 Earl F. Andersen QUOTE DATE: 612812006 QUOTE TO: SHIP TO; CITY OF MAPLEWOOD APPLEWOOD PARK 1830 E CO RD B MAPLEWOOD, MN 55109 FINANCE MAPLEWOOD, MN 55109 ATTN: PHONE: (651) 249-2914 FAX: (651) 249-2909 QTY ITEM NO. DESCRIPTION PRICE EACH EXT. PRICE 1.00 PLAYGROUND CUSTOM PLAYBOOSTER DESIGN #C6814B 35,422,00 35,4 MOBIUS SHOWN ON PLAN WAS PURCHASED IN 2005, NOT INCLUDED IN PRICING I.00 FREIGHT 1.00 MISCCHARGE 340,00 340.00 SALES TAX 1.00 USCOMMUNITIES US COMMUNITES CONTRACT DISCOUNT *PER CONTRACT, MAKE PURCHASE ORDER OUT TO LANDSCAPE STUCTURES FOR 535,826,06 2,186.38 -2,125.32 1.00 INSTALLEQUIP INSTALLATION OF PLAY EQUIPMENT, 13,304.62 WOOD FIBER SAFTEY SURFACING, MATERIALS & INSTALLATION RUBBER WEAR MATS, MATERIALS & INSTALLATION *MAKE PURCHASE ORDER TO EFA FOR $13,304.62 **A MOBIUS PURCHED IN 2005 INCLUDED IN DESIGN, INSTALLATION AT NO CHARGE 2,186.38 -2,125.32 13,304.62 9701 Penn Ave S, #100 # Bloomington, MN 55431 - Phone: 952-884-7300 • 1-800-862-6026 • Fax: 952-884-5619 www.efa-mri.com • e-mail: park'andrecinfo@efa-mn,com OR trafficinfo@efa-mn.com EOE/AA PROPOSAL ENTERED BY: KIM Earl F. Andersen QUOTE TO: CITY OF MAPLEWOOD 1830 E CO RD B FINANCE MAPLEWOOD, MN 55109 ATTN: PHONE: (651) 249-2914 FAX: (651) 249-2909 Page: QUOTE NUMBER: 0079764 QUOTE DATE: 6/28/2006 SHIP TO: APPLEWOOD PARK MAPLEWOOD, MN 55109 QTY ITEM NO. DESCRIPTION PRICE EACH EXT. PRICE NOTE. This quotation is valid for 30 days. Please call for confirmation after that date. Prices are NOT based on SUBTOTAL: 49,127.68 prevailing wages. SHIPPING & HANDLING: 0.00 DISCLAIMER FOR UNKNOWN CONDITIONS: The following disclaimer applies only when installation is quoted SALES TAX: 0.00 This quotation is based on the area being free of all debris such as but not limited to the following *Concrete footings or - *Bedrock or rocky conditions of any type *Tree stumps trees cans bottles metal or any other debris blocks of any typ � , , , e TOTAL: 49,127.68 *Utilities requiring any holes to be dug by hand *If area is not accessible to a bobcat and other equipment necessary for installation, * I f water exists in site area or footings after they are dug *0r any other unknown conditions not listed or visible F,O.B: FACTORY TERNIS. NET 30DAYS Shipment approx. 3-4 weeks upon receipt of order and subject to credit approval. Do you require a 24-hour delivery notice? E:] Yes E:] No Approved by: Signed b CONTRACTOR TO CONFIRM ALL QUANTITIES Date 9701 Penn Ave S, #100 • Bloomington, MN 55431 • Phone: 952-884-7300 - 1-800-862-6026 Fax: 952-884-5619 www.efa-inn.com • e-mail: parkandrecinfo@efa-mn.com OR trafficinfo@efa-i EOE/AA �RAITER PJal .area: g 1,4e General Skating Nrca qh t. Native landwatre buffer .:.... � z 'u �ra rr rcf :rF Agenda Item 17 MEMORANDUM TO: Greg Copeland, Interim City Manager FROM: Bruce K. Anderson, Parks and Recreation Director DATE: June 27, 2006 for the July 10 City Council Meeting SUBJECT: Sterling Oaks Park Playground Equipment INTRODUCTION Sterling Oaks is a small five -acre park that serves the Sterling Oaks subdivision and residents between Century Avenue and McKnight Road and Larpenteur Avenue and the railroad tracks. The site was acquired for $30,000 from Gonyea Development as part of a negotiated park development fee agreement. The city council adopted the final park master plan for Sterling Oaks Park on February 28, 2005. Sterling Oaks Park phase one development is 98% complete with the playground equipment being the last item for installation. BACKGROUND Sterling Oaks Park development was completed by McNamara Construction and includes a large trail loop system with a floating boardwalk, extensive landscaping and construction of a multi -use play area. The city council allocated $250,000 for the project and there currently is $26,130 remaining in the budget. Sterling Oaks Park is part of a series of two parks including Nebraska connected by a variety of off - road bituminous trails, cul -de -sacs and floating boardwalks. The tot lot area for Sterling Oaks Park is relatively small in size being a 75 -foot diameter semicircle. Staff received three proposals for playground equipment for Sterling Oaks Park and recommends that the playground equipment be awarded to GameTime in the amount of $29,976.31. The structure will be geared primarily for 5- to 12- year -old children, which best fits the demographics of the neighborhood. Staff recommends that the city council award the contract to GameTime Inc. through U. S. Communities' pricing which is part of the state low bid contract. RECOMMENDATION Staff recommends that the city council award the contract for playground equipment for Sterling Oaks Park to GameTime Inc. in the amount of $29,976.31 with the monies to be allocated from the park development fund. Furthermore, staff requests council authorization for the finance director to transfer $3,846.31 from the Applewood Park P.A.C. monies to cover the budgeted shortfall. kphlplayground equipment.sterling oaks.parks- os.mem U.S. * Authorizincr Statutes Page lof I C[)MM[JN}T7ES [ov Founding Co �G�U� �� Home F A Q's Login Site Map Contact Us Contracts RF I Back toUS Map ! Advisory Board and Sponsors | State ofMinnesota Statutes Minnesota Statutes Chapter 471 Municipal Rights, Powers, Duties 471.59 3oint exercise of powers. Subdivision 1, Agreement. Two mmore governmental units, by agreement entered into through action of their governing bodies, may jointly or cooperatively exercise any power common to the contracting parties mr any similar powers, including those which are the same except for the territorial limits within which they may be exercised. The agreement may provide for the exercise of such powers by one ar more ofthe participating governmental units on behalf of the other participating units. The term "governmental unit" as used in this section includes every city, county, town, school district, other political subdivision of this or another state, another state, the University o[ Minnesota, and any agency nf the state uf Minnesota or the United States, and includes any instrumentality ofe governmental unit. For the purpose n[this section, an instrumentality ofa governmental unit means on instrumentality having independent policy making and appropriating authority. U,S.Communitles 12175 NorthCalifomia Blvd., Suite55O, WalnutCreek, CA94596 1(866) 472-74671 info Lb uscomm unities.org 02003 U.S. Communities Purchasing and Finance Agency https://secure.cacon=unities.conVuscommupities/state—statutes/states. asp? st=MN 11/10/2003 SAFETY SURFACE ENGINEERED WOOD FIBER 72*-5'* ACCESSIBILITY KEY ADA REQUIREMENTS FOR STRUCTURE AGES 2-12 YEARS OLD ( TRANSFER ACCESSIBLE = I BLUE (E) ELEVATED NOT ACCESSIBLE = MAGENTA OK (9 NON PARTICIPATING BLACK (D RAMP ACCESSIBLE RED 81679 REQ*O 4 REO*D" 0 1 REO 3 RED 01 3 ABOVE CHART IS APPUCABLE WHEN USING AN ACCESSIBLE SAM SURFACE THIS PLAYGROUND MEETS ALL CURRENT ADA REQUIREMENTS & THE FINAL RULE TALK TUBE IS) BORDER __j- BY OTHERS SAFETY ZONE SAFETY UT TYPICAL. TYPICAL 18,363 T GIANT WAVE CUMBER 183,,3 SURE F5 18369 SPIRAL /H..d 18259 RUMBLE AND STEPPED w ROLL PLATFORM ZIP SLIDE 0 183 21 18238 CUR LA ROOF FUNNEL BRIDGE 6' r -- 1 4U568 18251 i . Z1P SLIDE T TRANSFER POINT L 1272E T 8273 FI SINGLE f ACCESS SEAT ATTACHMENT 12452 12413 STORE WRIER 8, HIGH RiRIBBON 7054 /11 11 1:1291 METAL WAVY TREE FRONT ENCLOSURE 01) CUMBER PANEL (BELOW) W/SITERI FIC WHEEL 12913 R= WALL SIR CUMBER / CUM E4671) TAUK TUBE 72*-5'* ACCESSIBILITY KEY ADA REQUIREMENTS FOR STRUCTURE AGES 2-12 YEARS OLD ( TRANSFER ACCESSIBLE = I BLUE (E) ELEVATED NOT ACCESSIBLE = MAGENTA OK (9 NON PARTICIPATING BLACK (D RAMP ACCESSIBLE RED TOTAL NUMBER OF ELEVATED PLAY COMPONENTS P LAN 8 TOTAL VENTS ACCES518LE VIA TRANSFER ' P LAN 8 TOTAL ACCESSIBLE VENTS VIA RAMP 1N PLAN 0 TOTAL ACCESSIBLE GROUND LEVEL EVENTS IN P 4 TYPES OF GROUND LEVEL EVENTS IN P LAN 4 REQ*O 4 REO*D" 0 1 REO 3 RED 01 3 ABOVE CHART IS APPUCABLE WHEN USING AN ACCESSIBLE SAM SURFACE THIS PLAYGROUND MEETS ALL CURRENT ADA REQUIREMENTS & THE FINAL RULE r& ACCIESIS PCII = ( - ��Sj mv By PO Box 27328- Golden Valley, MN55427 Sterling Oaks Park THIS PRINT IS THE PROPERTY OF MINNESOTA 763,546,7787 1�800�62Z5425 G a T I WISCONSIN PLAYGROUND INC, AND is NOT TO MinnesotaAVisconslf Maplewood, Minnesota OUT U 4 FAX 763.546.5050 USED, COPIED OR REPRODUCED WITHOUT PLAYGRO BE r—, 5e -7om 7 4immn 7- nins C A011111111011 A F L AYCO R E � C 0 M P AN GA Enriching Ch Through P Date: 6/28/2006 Quote No.: 285017904 Pricing: TQGAVS Comm. GAMEONE c/o K8ioneaqtafflisnnnshnPlayground PO Box 27320 Golden Valley, KAN6S427 Phone. (763)546-7787 Toll Free: (80O)G22-5425 Facsimile: (763)546-5050 Contact: Harlan Lehman E-mail: hadan@nnmwip|ay.uom �m L«�[�f�/','QM Tl�� City of M aplewood Attm Bruce Anderson 183Q East County Road B Sterling Oaks Park D5088H2 Maplewood, k0N551Dg Ship (uZjp� MN Telephone: 651 QTy LTEM DESCRIPTION Ext-�� 1 7054 8'HU Ribbon Wall 588 4 12024 31/2rUprtAus'Y Alum 9' uu 4 12026 31C2'UprtAsa'Y Alum 1V eu 4 12069 31/2''Uprt Asa'Y Alum 14' 120 1 12291 7'O'Y3''O^ Wavy Tree Climber 68 1 12413 Barrier W/GteehngWheel 32 1 12452 Metal Storefront Pene| 51 1 12728 Single Seat PIT 12 1 12913 Rock Wall CYimb-451\2"Dk 110 1 18200 OG^Sq Punched Deck P/T1.3125 48 2 18202 ReotPunohed Deck PIT 122 l 18238 0''0' Funnel BdgW/Barher 108 1 18251 T'0'' Transfer Point 30''VV 191 1 10259 2-0y Step Link 36" Deck 137 1 18273 3'&5! Access Attachment o/ 1 18321 Cupola Roof P13O~ 85 1 18343 5-0^F5 Spiral Slide 456 1 18368 5'Zip Slide, 36'Dk 168 1 18383 Giant Wave Climber 134 1 18389 2''6'DYR&R Zip Slide 451/2°Dk 164 2 81679 Ground Level Talk Tube 104 1 161290 Geo-TexU|a225nSqFtRoll 60 O 161292 Wear Mat 44'Y(48" 342 1 EVVF Wood Fiber@ 12" depth 83 CY Total GameTime list price: Total QSComm, Discount: Total weight: -------- 25,485.00 Sub-total: Installation: Calculated Freight $20,038 $7,000.00 $1,635.11 $1,302.51 $28.976.31 This quotation is subject to policies in the current GameTime Park and Playground Catalog and the following terms and conditions. Our is based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to GameTime, c/o Minnesota/VVisconsin Playground. Kindly issue one order for the equipment and a separate order for surfacing and/or equipment installation services, Page 1d3 Date: 6/2812006 Project: Quote No.: 265017904 Ship Zip: IVIN Pricing: f.o.b. factory, firm for 30 days from date of quotation. Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1,5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted. Shipment order shall ship within 30-45 days after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and receipt of deposit, if required. Freight charges: Prepaid and added at time of invoicing. Taxes: State and local taxes, if applicable, will be added at time of invoicing unless a tax exempt certificate is provided at the time of order entry. Receipt of goods: Customer shall receive, unload and inspect goods upon arrival, noting any discrepancies on the Delivery Receipt prior to written acceptance of the shipment. Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions. To order: Please complete the acceptance portion of this quotation and provide color selections, purchase order copy and other key information requested. Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. To Order: Please provide signed quotation and/or PO number, billing & shipping address, shipping site contact person wl phonelfax, and colors. Unless otherwise noted, prices shown are materials only, they DO NOT include: assembly, installation, edging, safety surfacing, removal of existing equipment, surface preparation, landscaping or bonding. Prices are firm for 30 Days. Orders will ship within 4-6 weeks after receipt of order. Acceptance of this quote indicates your agreement to GameTime's Terms. Representative's Signature Customer's Signature Date To order: Please provide a signed quotation and/or PO number, billing and shipping address, shipping site contact person with phonelfax and color selections. Unless otherwise noted, prices shown are materials only and DO NOT include tax, assembly, installation, edging, safety surface, removal/disposal of any existing conditions, surface preparation, landscaping or bond. Prices are firm for 30 days, Orders will ship within 4-6 weeks after receipt of order entry. Acceptance of this quote indicates your agreement with Game terms, Harlan Lehman, CPS] Customer Date Phone: 763-546-7787 800-622-5425 Sales Tax Exemption Certificate No: Enter desired color palette name: Enter desired color: Uprights Accents ( Acceptance of aucitation: Accepted by: Signature: Title: (please provide copy of certificate) Roofs/Tubes ( P.O. No: Date: Telephone: N=1 Slides/Panels ( ME Purchase amount: $29,976.31 Facsimile: Page 2 of 3 Date: 612812006 Quote No.: 265017904 S:1vGT\reports13.3,4\P3Q2USC,rpt 3.3.45.0& 19M.325 Project: Ship Zip: MN Page 3 of 3 Agenda Item 18 AGENDA REPORT TO: Greg Copeland, Interim City Manager FROM: Charles Ahl, Public Works Director /City Engineer Bryan Nagel, Street Superintendent SUBJECT: Budget Adjustment for Purchase of Asphalt Trailer DATE: June 22, 2006 INTRODUCTION In February 2006 the street department received Council approval to purchase an asphalt/tack trailer funded from the street maintenance budget. In March the street department entered into an agreement with the Minnesota Department of Natural Resources (DNR) to remove dutch elm diseased trees along the State trail in Maplewood. The agreement was to have the trees removed in thirty days for $14,000.00. This work was completed and DNR paid $14,000.00 to the City of Maplewood. DISCUSSION The Street Department entered into the agreement with the DNR with the intention of using the $14,000.00 to apply toward the purchase of the patch trailer which would lessen the impact on the street maintenance budget. RECOMMENDATION It is recommended that a budget adjustment be made to the Public Works miscellaneous revenue account (101 - 000 - 000 -3633) and the Street Department capital outlay expense (101 -502- 000 -4640) in the amount of $14,000.00. Agenda Item 19 TO: Greg Copeland, Interim City Manager FROM: R. Charles Ahl, Director of Public Works /City Engineer DuWayne Konewko, Environmental Manager SUBJECT: Annual Spring Clean -Up Event Summary DATE: June 23, 2006 INTRODUCTION The 2006 spring clean -up event was conducted on April 29 and drew a total of 239 vehicles. The 2005 spring collection event had a total of 249 vehicles. The 2006 figures represent a decrease of 10 vehicles or approximately 4% compared to the 2005 figures. DISCUSSION As you are aware, the 2006 spring event was held at Aldrich Arena in conjunction with Ramsey County's Household Hazardous Waste Collection Program. Due to the large parking lot and the traffic configuration, the site worked out extremely well. We set up two lines to process the vehicles and this resulted in a much more efficient processing time for the residents. Staff received a lot of positive feedback on the location and the fact that residents could also tap into Ramsey County's Household Hazardous Waste Program. The Maplewood Police Reserves did an outstanding job in laying out the traffic configuration and working on traffic related issues. Staff also used this as an educational opportunity to hand out flyers to the residents who participated in this clean -up event. The flyers provided information on a wide range of environmental topics. The total cost for conducting the 2006 spring collection event was $14,892.79. Total revenue received through the implementation of the service charge was $3,681 or an average of $15 per vehicle. The vast majority of the people who used this service did not voice any concerns or have any reservations about paying the service fee. The difference of $11,211.79 is the net cost to the city. This works out to be a subsidy of approximately 75% on behalf of the city, and the residents were responsible for the remaining 25 %. Compare this with the collection last fall which had a subsidy of approximately 68% city, and the residents were responsible for the remaining 32 %. The city was targeting a 65 to 75% subsidy rate. The increase this year in the subsidy rate was predominantly due to the increase in electronics that were collected at the event. RECOMMENDATION In light of these results, staff is recommending that the city make the following changes for clean -up events: • Continue with the fall collection event in September /October at Gethsemane Church. • Continue to implement service fees (recommending no increase) for residents who utilize this service. • Reduce the hours for the 2007 spring collection from 7:00a.m. - 1:00p.m. to 7:00 a.m. - 12:00p.m. • Continue to hold the spring collection event at Aldrich Arena in conjunction with Ramsey County's Household Hazardous Waste Collection Program. • Staff will evaluate the clean -up program after the 2006 fall collection and present updated findings to the City Council. Agenda Item 110 MEMORANDUM TO: Greg Copeland, Interim City Manager FROM: R. Charles Ahl, Director of Public Works /City Engineer DuWayne Konewko, Environmental Manager SUBJECT: City Hall Campus Improvements — Stormwater Collection and Treatment Improvements for Public Works — Authorization of Payment For Materials DATE: June 28, 2006 INTRODUCTION The City Council approved the formation of an internal committee and the hiring of a consultant to conduct a feasibility study for the improvement of the City Hall Campus in April of 2005. The following reasons were cited as the impetus for this study: the City of Maplewood is already a leader in many environmental areas, approval of the feasibility study and implementation of the outcomes will strengthen the City's commitment in the area of environmental protection, and the City is requiring all development projects to address non - point source pollution and provide plans to lessen or prevent runoff from leaving the site. Implementation of the outcomes will also serve to educate the public and enhance awareness on environmental protection. The Environmental Utility Program requires existing residential and commercial parcels to address storm water runoff issues. The overall goal of these programs is the protection of our water resources. The City should lead by example and be out front in promoting these causes. DISCUSSION To achieve these outcomes, staff has developed a plan that will collect and treat stormwater runoff from areas adjacent to the Public Works Building. In addition, this stormwater collection system will also receive runoff from residents who reside on Stanich Court North, which is located directly east of the Public Works Building. Runoff from the Public Works storage yard and surrounding neighborhood flows into Wicklander pond (untreated) and works its way through a series of stormwater collection systems, terminating in Lake Phalen. The stormwater system components include three catch basins to capture runoff, two flared end pipe sections to disperse stormwater runoff, one stormwater treatment manhole, settlement pond, and approximately five - hundred feet of concrete piping to convey the runoff. This engineered stormwater collection and treatment system will aid in removal of sediment, trash, particulates, and other debris commonly carried through stormwater runoff. To this end, staff solicited bids for the materials to construct this stormwater system improvement. Staff received two bids for the materials. The low bid was received from Cretex Concrete Products North, Inc. located in Maple Grove for $26,000. The other bid was from Hanson Pipe & Products, Inc. of Apple Valley in the amount of $26,253. The bid from Hanson Pipe did not include a keyway for the structure. To help offset the costs for this City Hall Campus stormwater improvement project, staff applied for and received a total of $13,000 in grants form the Ramsey- Washington Metro Watershed District and the Minnesota Department of Natural Resources. The respective grant amounts were $11,500 and $1,500. In addition, to address councils concern regarding staff championing these campus improvement projects, staff will be responsible for approximately 95% of the installation and completion of this project. It is recommended that council authorize payment of $26,000 for materials for the construction of the stormwater collection and treatment system. The $13,000 in grant money from RWMWD and the DNR will pay for half of this and the balance of $13,000 will come from the Environmental Utility Fund. This amount was budgeted for in the 2006 budget. Agenda Item 111 MEMORANDUM TO: Greg Copeland, Interim City Manager FROM: Larry Farr, Chief Building Engineer SUBJECT: Budget Transfer Request (City Hall Air Conditioning Repair) DATE: June 30, 2006 INTRODUCTION On June 12, 2006, the City Council approved the replacement/repairs of the failed Air Conditioning Compressor at City Hall. The contractor has completed the work and now staff is requesting approval of the funding for this repair. BACKGROUND The City Hall /Police Department Trane Air Conditioning Compressor #1 failed on Wednesday afternoon June 7, 2006. This unit cools the Police Department, Council Chambers, and the east side of City Hall. After investigating the problem and with further analysis on Thursday and Friday, staff determined that it would be more cost effective to replace the ten - year -old compressor rather than to rebuild it and not have any guarantees. The city spent about $4,000.00 for the parts and labor to investigate and troubleshoot the unit. Cramer Building Services, the local Trane service company, performed this work. DISCUSSION Two (2) air conditioning units serve City Hall / Police Department. Unit #1 (the failed unit) serves the east side of City Hall, Council Chambers and the Police Department. Unit #2 serves only the west side of City Hall (the expansion area). The city had the compressor in Unit #1 replaced in 1996 so it lasted 10 years (which is about normal for this type of compressor). We found several problems with this unit during our investigation. They included bad contacts, broken rings, piston damage and cylinder scoring along with low winding readings for the motor armature. As noted above, the contractor has completed the replacement compressor work as authorized by the city council and the new unit is working satisfactorily. The total cost of the repair work, as shown on the attached invoices, was $23,159.19. RECOMMENDATION Approve a budget transfer request for this project in the amount of $23,160.00 dollars to pay for the air conditioner compressor replacement. This transfer would be from the Contingency Fund to the General Fund # 101 - 115 -000 -4430. P:misc /ahu #1 compressor — 2006 Attachments 1. Invoice dated 6 -23 -06 2. Invoice dated 6 -29 -06 Invoice#: SVC014068 Due Upon Receipt Bill To: Maplewood, City Of 1902 E County Rd B Maplewood, MN 55109 Location Of Work: Maplewood City Hall 1830 Cty Rd B Maplewood, MN 55109 Description of Work: 618106 - 619106 Investigated condensing unit down. Found M1 and M2 contactors burned and crankcase oil very dark. Replaced contactors, changed out oil, and started compressor. Found compressor had troubles pumping down and valves leaked after shutdown. Recovered refrigerant from system. Compressor isolation valves not holding tight. Found damage under heads and liners damaged. Recommend replacing compressor due to motor overheating. Labor: 2.00 Each Contactor 1.00 Each Switch 3,00 Each Refrig. Oil Other: TRIP CHARGE Fuel Surcharge Recovery Unit Rental Subtotal Taxes Invoice Total $3,425.12 t7 k Thank you for your reliance on Cramer Building Services. 7c $1,704.00 $1,384.71 $36.42 $120,49 $52.00 $7,50 $120.00 $3,425.12 $0.00 OUR MISSION TO BE THE #I BUILDING COMFORT AND PROCESS SOLUTIONS PROVIDER IN MINNESOTA. Invoice Date: 612312006 Cramer Building Services Customer PO: Larry Farr 5916 Pleasant Avenue South, Minneapolis, MN 55419 Customer ID: MAP429 PHONE (612) 861-7232 FAX (612) 861-7827 Service Call ID: 0606-0205 Salesperson U SAW01 Trane Authorized Warranty Service Page: 1 Due Upon Receipt Bill To: Maplewood, City Of 1902 E County Rd B Maplewood, MN 55109 Location Of Work: Maplewood City Hall 1830 Cty Rd B Maplewood, MN 55109 Description of Work: 618106 - 619106 Investigated condensing unit down. Found M1 and M2 contactors burned and crankcase oil very dark. Replaced contactors, changed out oil, and started compressor. Found compressor had troubles pumping down and valves leaked after shutdown. Recovered refrigerant from system. Compressor isolation valves not holding tight. Found damage under heads and liners damaged. Recommend replacing compressor due to motor overheating. Labor: 2.00 Each Contactor 1.00 Each Switch 3,00 Each Refrig. Oil Other: TRIP CHARGE Fuel Surcharge Recovery Unit Rental Subtotal Taxes Invoice Total $3,425.12 t7 k Thank you for your reliance on Cramer Building Services. 7c $1,704.00 $1,384.71 $36.42 $120,49 $52.00 $7,50 $120.00 $3,425.12 $0.00 OUR MISSION TO BE THE #I BUILDING COMFORT AND PROCESS SOLUTIONS PROVIDER IN MINNESOTA. JUN-30-2006 10:30 CRAtIER BUILDING SUB'S 10 Cramer Building Services 5916 Pleasant Avenue South, Minneapolis, MN 55419 RRONE (612) 861-7232 FAX (612) 861-7827 Trane Author&W Worronty $Wvko Due Upon Receipt Bill To: Maplewood, City Of 1902 E County Rd B Maplewood, MN 56109 6128664784 P.011/01 Invoice#: SVC014145 Invoice Date: 6129/2006 Customer PO: Larry Farr Customer ID: MAP429 Service Call ID- 0606-0276 Location of Work. Maplewood City Hall 1830 Cty Rd B Maplewood, MN 55109 Description of Work. Replaced failed compressor in Trane RAUC806 chiller as per proposal P-056733. $15,037,00 Additional parts warranty for years 3-5. $2890,00 Replaced safety switches and addded service valves on suction and discharge. $1508.11 Added 50 LBS refrigerant to chiller after compressor replacement. $288.00 Note: $200.00 taken off quoted pdce for self transport of compressor, Thank You $ubtotal: $19,52111 Taxes; $0.00 Invoice Total $19,523.11 Thank you for your reliance on Cramer 80cfing Services. OUR AUSSION T0 BE I - FTF,tai BTM.T)1V( - ,CnX41R0'RT A TOTAL P.01 Agenda Item 112 MEMORANDUM TO: Greg Copeland, Interim City Manager FROM: Karen Guilfoile, City Clerk DATE: June 29, 2006 RE: 3.2 Malt Liquor License Introduction Hicham Elarab has submitted an application for a 3.2 Malt Liquor license for use at McKnight Mart and Gas located at 1690 McKnight Road. Mr. Elarab is the owner and the manager of McKnight Mart and Gas, and took ownership on June 7, 2006. City ordinance does not require a background investigation for 3.2 Malt Liquor and the applicant is not required to be present for approval. Mr. Elarab has been given a copy of the City Code that pertains to holding the license. There are no schools or churches within in the vicinity that would prohibit this location from holding a 3.2 Malt Liquor license. Agenda Item 113 AGENDA REPORT To: Interim City Manager Greg Copeland From: Chief of Police David J. Thomalla Subject: Donation From Target — National Night Out Date: June 30, 2006 Introduction The Police Department has received a $100 donation from Target in support of our National Night Out event, and City Council approval is required before this donation can be accepted. Background The Maplewood Police Department has celebrated National Night Out for over 20 years. For the past several years, the Parks and Recreation and Fire Departments have also been involved. This event promotes neighborhood residents meeting and working together to prevent crime in their neighborhoods. Last year there were 68 organized block parties, with an estimated attendance of 6,000 people. We are hoping to have 80 block parties this year. As part of the neighborhood block parties, prizes and refreshments are given away; and Target has donated $100 toward the purchase of these items. City Council approval is required before this donation can be accepted. Recommendation It is recommended that approval be given to accept this donation and that the necessary budget adjustments be made for the Police Department to expend the funds. Action Reauired Submit to the City Council for review and approval DJT:js Agenda Item 114 MEMORANDUM TO: FROM: SUBJECT: PROJECT: LOCATION DATE: City Manager Ken Roberts, Planner Tax - Exempt Revenue Financing Regions Hospital Sleep Lab 2688 Maplewood Drive North June 28, 2006 INTRODUCTION Mr. Frank McQuillan, representing Regions Hospital, is requesting that the city council give preliminary approval for up to $2.6 million in tax - exempt revenue note financing. They would use this financing to cover the costs of constructing and equipping the new sleep clinic. The Regions Sleep Lab is a specialty clinic for the diagnosis and treatment of persons with sleep disorders. (See the maps on pages two and three and the letter from Jenny Boulton of Briggs and Morgan on pages four and five.) The applicant is requesting that the city approve this financing so the bond interest would be tax - exempt. The state and federal governments require local government approval of tax - exempt financing. BACKGROUND On December 12, 2005, the city council approved a conditional use permit, a building setback variance, a zoning map change and the project design plans for the Regions Sleep Health Clinic at 2688 Maplewood Drive North. DISCUSSION This request should meet the city's requirements for tax - exempt financing. Maplewood will not be liable for this financing. The contractor recently finished the building and the site work and the owners have started to use the new clinic. RECOMMENDATION Approve the attached resolution starting on page six. This resolution calls for Maplewood to hold a public hearing on August 14, 2006 to consider approval for up to $2.6 million in tax - exempt revenue financing for the Regions Sleep Health Clinic at 2688 Maplewood Drive. p /Sec 4 /Sleep center tax - exempt fin - 2006 Attachments: 1. Location and Zoning Map 2. Site and Landscape Plan 3. June 27, 2006 letter from Jenny Boulton 4. Public Hearing Resolution 0- 0 0 i� 4(./ 61 OUNTY ROAD C ............. . ....... ... .... . .. .. .. ... ... .... ... .... .. ..... ... .... ........ ... . .. ........ .... ..... ...... .... ... .... ........ . ....... .. ........ .... .... . ......... .... ........ .... . .......... ... .... ... ..... . ........... .. .... .... ............ .. ... .... ..... . ............. . ........ ..... . ............. .... ... ...... . ............... ... .... ..... . ............... .. .... ...... . ................ .. ... ...... . ................ . ........... . ................. .... ...... . .................. ... ....... . ................... .......... . ................... .. ....... . ... ....... . I W U Z ui Location and Zoning Map Regions Sleep Health Center 2688 Maplewood Drive N I nent � Ell NYMadVOSONVI I nent � Bn1CCS ANDMOnCAP-Z 2200 FIRST NATIONAL BANK BUILDING 332 MINNESOTA STREET SAINT PAUL,X11NNESOTA 55101 TELEPHONE (651) 808-6600 FACSI,NIILE (651) 808-6450 PROFESSIONAL ASSOCIATION June 27, 2006 VIA EMAIL Mr. Ken Roberts City of Maplewood 1830 County Road B East Maplewood, MN 55109-2702 WRITER'S DIRECT DIAL (651) 808-6484 WRITER'S E-XL-UL jboulton�briggsxom Re: City of Maplewood, Minnesota — Health Care Facility Revenue Note, Series 2006 (Regions Hospital Sleep Lab Project) Dear Ken and City Councilmembers: It is proposed that the City of Maplewood, Minnesota (the "City") issue a tax-exempt Note on behalf of Regions Hospital (the "Borrower") to finance the acquisition, construction and equipping of a new sleep disorder clinic in the City. The Note the City would issue on behalf of the Borrower would not exceed $2,600,000. State and Federal law allow governmental entities to issue obligations such as the Note and loan the proceeds to nonprofit corporations to finance or refinance capital expenditures. This assistance reduces borrowing costs for nonprofit corporations and enables them to provide their services more cost effectively. To accomplish this purpose, the City would enter a Loan Agreement with the Borrower under which the Borrower would agree to pay all principal and interest on the Note. The City will assign all of its rights and obligations under the Loan Agreement to a local bank (the "Lender") which will purchase the Note and loan the purchase price of the Note directly to the Borrower. The City is merely a conduit and the money and obligations flow only between the Lender and the Borrower. The Note and the resolution to be adopted by the City will recite that the Note, if and when issued, will not to be payable from or charged upon any of the City's funds, other than the revenues received under the Loan Agreement and pledged to the payment of the Note, and the City is not subject to any liability on the Note. No holder of the Note will ever have the right to compel any exercise by the City of its taxing powers to pay any of the principal of the Note or the interest or premium thereon, or to enforce payment of the Note against any property of the City except the interests of the City in payments to be made by the Borrower under the Loan Agreement. The Note will not constitute a charge, lien or encumbrance, legal or equitable, upon any property of the City except the interests of the City in payments to be made by the Borrower 1918804v1 MINNEAPOLIS OFFICE • IDS CENTER • N&AXAX MEMBER - LEX NIUNDI, A GLOBAL ASSOCIATION OF INDEPENDENT LAW FIRTHS BRIGGS AND MORGAN June 27, 2006 Page 2 under the Loan Agreement. The Note is not a moral obligation on the part of the State or its political subdivisions, including the City, and the Note will not constitute a debt of the City within the meaning of any constitutional or statutory limitation. The Note would be designated as Bank Qualified. Consequently, the City will have to factor the Note into its $ 10,000,000 limit possibly leaving a cap of $7,400,000 available for other obligations that the City may issue in 2006 for governmental purposes or for other nonprofit borrowers. This in no way limits the total amount of bonds that the City may issue, only the amount that may be designated as Bank Qualified. The City's Finance Director has indicated the City plans to issue no more than $6,375,000 of bonds for its own purposes so this financing would not negatively affect the City's ability to designate its bonds as Bank Qualified. Issuing the Note will not affect the credit rating of the City on bonds they issue for municipal purposes. Under Federal and State law, in order for the Note to be a tax-exempt obligation, a governmental entity must issue the Note. This requires that the City hold a public hearing and approve issuance of the Note and the execution of related documents. The City will hold a public hearing on August 14, 2006 and give final approval to the issuance of the Note and the execution of related documents. The Borrower has paid the City's required application fee and will be required to pay the City's administrative fee upon the issuance of the Note. If you have any questions please do not hesitate to contact me. Very truly yours, /s/ Jenny (Boufton Jenny Boulton 1918804vl Extract of Minutes of a Meeting of the City of Maplewood, Minnesota Held: July 10, 2006 Pursuant to due call and notice thereof, a regular meeting of the Maplewood City Council was duly held in the City, on Monday, July 10, 2006, at 7:00 o'clock P.M. The following members were present: and the following were absent: During said meeting resolution and moved its adoption: RESOLUTION NO. introduced the following RESOLUTION CALLING FOR A PUBLIC HEARING FOR A HEALTH CARE FACILITY PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT The motion for the adoption of the foregoing resolution was duly seconded by member , and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 1912745v1 RESOLUTION NO. RESOLUTION CALLING A PUBLIC HEARING FOR A HEALTH CARE FACILITY PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT WHEREAS, (a) Minnesota Statutes, Chapter 469.152 to 469.1651 (the "Act ") gives municipalities the power to issue revenue obligations for the purpose of providing necessary health care facilities so that adequate health care services are available to residents of the State at reasonable cost; (b) The Maplewood City Council (the "City ") has received from Regions Hospital, a nonprofit corporation organized under the laws of the State of Minnesota (the 'Borrower "), a proposal that City assist in financing a Project hereinafter described, through the issuance of a Revenue Note, referred to in this resolution as the "Revenue Note" or "Note ", pursuant to the Act; (c) Before proceeding with consideration of the request of the Borrower it is necessary for the City to hold a public hearing on the proposal pursuant to the Act. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Maplewood, Minnesota as follows 1. The Borrower has agreed and it is hereby determined that any and all costs incurred by the City in connection with the financing of the Project, whether or not the Project is carried to completion, whether or not approved by the Minnesota Department of Employment and Economic Development and whether or not the Revenue Note is issued by the City, will be paid by the Borrower; 2. Nothing in this resolution or in the documents prepared pursuant hereto shall authorize the expenditure of any municipal funds on the Project other than the revenues derived from the Project. The Revenue Note shall not constitute a charge, lien or encumbrance, legal or equitable, upon any property or funds of the City except the revenue and proceeds pledged to the payment thereof, nor shall the City be subject to any liability thereon. The holder of the Revenue Note shall never have the right to compel any exercise of the taxing power of the City to pay the outstanding principal on the Revenue Note or the interest thereon, or to enforce payment thereof against any property of the City. The Revenue Note shall recite in substance that the Revenue Note, including interest thereon, is payable solely from the revenue and proceeds pledged to the payment thereof. The Revenue Note shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation; 3. A public hearing on the Project shall be held on August 14, 2006, pursuant to the notice of public hearing attached hereto as Exhibit A; 4. The City Clerk is hereby authorized to cause notice of the hearing to be given one publication in the official newspaper of the City or a newspaper of general circulation 1912745v1 2 available in the City, not less than 14 days nor more than 30 days prior to the date fixed for the hearing and any actions previously taken with respect to such publication are hereby ratified. Adopted by the Maplewood City Council this 10th day of July, 2006. Mayor ATTEST: City Clerk 1912745v1 STATE OF MINNESOTA COUNTY OF RAMSEY CITY OF MAPLEWOOD I, the undersigned, being the duly qualified and acting City Clerk of the City of Maplewood, DO HEREBY CERTIFY that 1 have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to a resolution calling a public hearing on a health care facility project. WITNESS my hand this day of July, 2006. City Clerk 1912745v1 4 Agenda Item K -1 MEMORANDUM TO: Mayor and City Council FROM: Greg Copeland, Interim City Manager SUBJECT: Charitable Gambling Awards DATE: June 30, 2006 INFORMATION The May 2006 edition of the Maplewood City News published a notice soliciting applications from organizations in Maplewood and organizations based elsewhere serving Maplewood residents that they should apply for Charitable Gambling Funds by June 2, 2006 to be considered for 2007 awards. Thirteen applications; nine from community based organizations and four from City of Maplewood groups /departments were received by the deadline with requests totaling $143,319. For 2007, $40,000 of Charitable Gambling Funds are available. The City Council, having considered written applications and public testimony on June 26, 2006, assigned funding levels to each applicant that resulted in proposed expenditures of $39,346. The specific proposed 2007 allocations are contained on the attached report listing each applicant. RECOMMENDATION Adopt the report and authorize the City Manager to send a notice of award to each successful applicant. S: charitablegambling.07.final Attachment: charitable Gambling Spreadsheet T • • • t0 U C6 o N CD'OO oo'o "rOCDo �t v 0 C{) t 0 LO O 00 n Wit L c LC? 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Q m U C? cc ttS a� c vs U O 0 S= E N v "' o c o ,� to d 0 0 0 o E m cc 3 0 E o U UL = o 0 0 o m _0 U) N t6 W 0 0 Q) 0 0 0 0 0 0 * 0 N tll 7 _ '� N _>_' -0 t6 N E w N O N tll m �E ED aE-o >, h ° > L- E m 70 cv L� M m .= M M M m (a) Q d U) a) s= E m O tU 4 m m U U E E U on Agenda Item K2 AGENDA REPORT TO: Greg Copeland, Interim City Manager FROM: Charles Ahl, Pubic Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Mogren Street Improvement, Beam to County Road D, City Project 06 -14 - Resolution Receiving Preliminary Report and Calling for Public Hearing DATE: June 26, 2006 INTRODUCTION A preliminary feasibility study for the Mogren Street Improvement Project from Beam to County Road D as part of the CarMax Development is complete. The study includes information on the proposed improvements, proposed financing and probable assessments. An executive summary has been attached that details the scope and schedule of the feasibility study. The city council will consider receiving the preliminary report and ordering a public hearing for the improvement project. Background Bruce Mogren, representing Countryview Golf, is proposing a development on the former Countryview Golf Course. The development includes the addition of a CarMaxx Used Car Dealership at the corner of Beam Avenue and Trunk Highway 61. The site includes a major retail store along with a convenience store and office facility. Mr. Mogren has petitioned the city to prepare the engineering plans for the public roadway that crosses through the development. The development application is being reviewed by staff and is likely to be presented to the Planning Commission and City Council on July 24 2006. Mr. Mogren wishes to advance the planning and analysis to allow for construction of the roadway if the development is approved in July 2006. On June 12 2006 the City Council authorized the preparation of the feasibility study and a traffic impact analysis. The next step in the public improvement process is to call a public hearing prior to authorizing the public improvements for the new roadway. The city's consultant engineer, Kimley Horn and Associates, has prepared an executive summary which details the public improvements and project schedule. The executive summary and project location maps are attached. It is important to note that the feasibility study was ordered under the developer's project number 06 -14 for the CarMax Development. The new project number 06 -17 has been created for the public improvement portion of the project and named Morgren Street Improvement, Beam to County Road D. RECOMMENDATION It is recommended that the city council approve the attached resolution accepting the report and calling for a public hearing for 7:00 p.m., Monday, July 24, 2006, for the Mogren Street Improvement Project from Beam to County Road D, City Project 06 -17. Attachments: Resolution Location Map Executive Summary RESOLUTION ACCEPTING REPORT AND CALLING FOR PUBLIC HEARING WHEREAS, pursuant to resolution of the council adopted June 12th, 2006, a report has been prepared by the city engineering division with reference to the improvement of Mogren Street Improvement Project from Beam to County Road D, City Project 06 -17 (previously named CarMax/Mogren Addition, City Project 06 -14), and the preliminary summary report was received by the council on July 10th, 2006, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost - effective, and feasible, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: 1. The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429. 2. A public hearing shall be held on such proposed improvement on the 24 day of July 2006 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. 694 9. COTTAGE LANE LN. VADNAIS HEIGH G 10. COTTAGE LANE LN. 11. COTTAGE LANE LN. �Ju 19 COUNTY ROAD D COUNTY ROAD COUNTY ROAD D CT. D CIR. _ Z`J U Y-- - — J COUNTY ROAD w � an Park J Manufactured V) 1 Housing --J Q Z Estates 5 2 o eCT 0 w LIJ 3 4 CON NOR LJJ U U ,v AVE. z N� AVE to o W KS CT. ° SEXTANT Q� AVE. OR' � o Q� GE I AVE. Kwy no scale min N I D VILLAGE TR. o s 8 v LEGACY Q� 10. LJ L ggcY 11. WOODLYNN AVE Village \ Sculpture Park ST. JOHN'S \ z 0 / 61 Q Sunset HIGHRIDGE CT. Q (n Ridge Park \,�Ma kham 5. CHAMBERLAIN ST. z oo z = ° 6. Q Q ry _ MINGWAY T . LANE LN. �' AVE. 8. COTTAGE U v o = w COUNTY ROAD D W LYDIA AVE. 1 G VLD J 1— G CU/) i = RD 1. SUMMIT CT. _ 2 2. COUNTRYVI CIR. J 3. DULUTH 0 3 BEAM 19 AVE. BEAM Z`J U Y-- - — J COUNTY ROAD w � an Park J Manufactured V) 1 Housing --J Q Z Estates 5 2 o eCT 0 w LIJ 3 4 CON NOR LJJ U U ,v AVE. z N� AVE to o W KS CT. ° SEXTANT Q� AVE. OR' � o Q� GE I AVE. Kwy no scale min N I D VILLAGE TR. o s 8 v LEGACY Q� 10. LJ L ggcY 11. WOODLYNN AVE Village \ Sculpture Park ST. JOHN'S \ z 0 / / \ � Project Location ry w \ \,�Ma kham i Kohlman V) z = ° Lake �� ry _ KOHLMAN g AVE. Z`J U Y-- - — J COUNTY ROAD w � an Park J Manufactured V) 1 Housing --J Q Z Estates 5 2 o eCT 0 w LIJ 3 4 CON NOR LJJ U U ,v AVE. z N� AVE to o W KS CT. ° SEXTANT Q� AVE. OR' � o Q� GE I AVE. Kwy no scale min N I D VILLAGE TR. o s 8 v LEGACY Q� 10. LJ L ggcY 11. WOODLYNN AVE Village \ Sculpture Park ST. JOHN'S (n m �- C 23 Park LJ FF F2 Z J L5 Z J � a lr w w v~tBR AVE. m AVE. Harvest Park Four Of AVE. S�asrkns r-) SEXTANT E= z N 4-- g GRANDVI AVE. Project Location Mogren Street Improvement 06 -17 \ z 0 / / \ � ry w \ \,�Ma kham o Q V) z = ° W V _ (n m �- C 23 Park LJ FF F2 Z J L5 Z J � a lr w w v~tBR AVE. m AVE. Harvest Park Four Of AVE. S�asrkns r-) SEXTANT E= z N 4-- g GRANDVI AVE. Project Location Mogren Street Improvement 06 -17 \ 0 / / \ w \ \,�Ma kham o Q Q \ \� Pand � _ 1Z -- Q North Hazelwood LLJ ( Project Location Mogren Street Improvement 06 -17 CITY OF MAPLEWOOD MOGREN STREET IMPROVEMENTS, BEAM TO COUNTY ROAD D CITY PROJECT 06 -17 raffia �cY ��►i� This Feasibility Study and Report has been prepared for the Mogren Street Improvements, Beam to County Road D, City Project 06 -17. The proposed project includes the following improvements: • Construction of a new north -south public roadway east of Trunk Highway 61, between County Road D and Beam Avenue at the site of the proposed CarMaxlMogren Addition development. • Improvements at the intersection of the proposed roadway with County Road D, including the installation of a traffic signal. Turn lane improvements on County Road D at this intersection will be completed as a part of the County Road D project and are not included in the scope of this project. • Roadway improvements on Beam Avenue from its intersection with Trunk Highway 61 to approximately 2000 feet to the east. These roadway improvements will include: removal of existing bituminous pavement and various site appurtenances; widening of the roadway to include a median and turn lanes onto the proposed roadway; and installation of a traffic signal at the intersection of the proposed roadway with Beam Avenue. • Construction of storm sewer to convey storm water runoff from the proposed roadway to existing ponds, proposed ponds, and rain gardens constructed as a part of the proposed CarMaxlMogren Addition development. • Installation of new gravity sanitary sewer along the proposed roadway to service the proposed CarMaxlMogren Addition development. The proposed sanitary sewer will connect to an existing sanitary sewer on Beam Avenue. • Installation of new watermain along the proposed roadway to service the proposed CarMaxlMogren Addition development and connect to an existing watermain on Beam Avenue. The following is a proposed schedule for the project if the City Council votes to proceed. Feasibility Study Accepted, Call Public Hearing July 10, 2006 Public Hearing /Authorize Preparation of Plans & Specs July 24, 2006 Approve Plans and Authorize Ad for Bids August 14, 2006 Bid Opening September 1, 2006 Award Contract September 11, 2006 Construction Start September 25, 2006 Construction Complete July 2007 Based upon the analysis completed as a part of this report, the proposed Mogren Street Improvements, Beam to County Road D, City Project 06 -17 are feasible, necessary and cost effective and would benefit the City of Maplewood. Agenda Item K3 AGENDA REPORT TO: Greg Copeland, Interim City Manager FROM: Charles Ahl, Director of Public Works /City Engineer Ken Roberts, Planner SUBJECT: Carver Crossing (formerly CoPar Development) -- City Project 05 -07 — Resolution for Negative Declaration on Environmental Assessment Worksheet (EAW) DATE: June 29, 2006 INTRODUCTION On March 14, 2005, the Maplewood City Council authorized the preparation of an Environmental Assessment Worksheet (EAW) for the proposed development of the former Schlomka property. The CoPar Development Company has proposed a housing development for the site that they are calling Carver Crossing. One of the City's consultants, Kimley -Horn and Associates, Inc. (KHA), completed the EAW and staff routed and distributed the document for public comment. The City received several comments about the EAW and staff distributed responses to those comments to the city council for the June 12, 2006 meeting. (Please refer to that document for reference). Staff is recommending that the city review the comments and responses in the context of applicability toward the final development plan. Based on comments and responses to the EAW and at the Public Hearing at the May 15, 2006, planning commission meeting, the developer is revising the development proposal to a project with a lesser number of units and thus a lower density. Staff is recommending that the city council proceed with a finding of fact about the EAW. Staff believes that the development impacts reviewed by the EAW and the entire EAW process represent the "worst- case" scenario for possible impacts. It is important to note that a revised development proposal by the applicant will need to implement all the findings of this process and will most likely have a lesser impact on the site and the area than those identified in the EAW. Finally, staff is recommending approval of the negative declaration. Background The City Council ordered the EAW for this project area due to concerns about the possible impacts that the originally proposed 386 -unit development might have on the area. At the time of the order for the EAW, staff suggested that the EAW might provide significant findings that could require a substantial revision to the project plans. The EAW found significant issues with the first site development plans, and the developer has been cooperative in revising their project plans to address the environmental concerns. The long preparation time (over 1 year) for the EAW and development plan process is due to the EAW findings and because of developer revisions to the project plans. The findings in the EAW required the developer to reduce the original unit count from 386 units to the current analyzed plan of 299 units. The 299 units are consistent with the lowest development level provided within the Maplewood Land Use Plan at 4.1 units per acre. The developer is now considering revising the project plans to further reduce the number of units on the site to a number under 200 units. The City can complete the EAW analysis at the higher unit count (299 units) with all the findings kept in place. On June 12, 2006, the City Council started their review of the EAW. After two hours of testimony and questions, the council tabled action on the EAW until July 10, 2006. The council requested staff get more information about a series of questions that were raised during the council meeting. We have prepared a list of those questions and the answers to them and have attached that additional information to this report. City Council Agenda Report Carver Crossing EAW June 29, 2006 Page Two Background on EAW Process The City Council reviewed the EAW comments and responses at the June 12, 2006, meeting, and they raised several questions about the EAW and to the responses provided by staff. There are several main items for discussion on the site: • Woodlands: The project site currently includes 26.0 acres of woodland in the 73+ acre site. The project proposes to change 15.4 acres of these woodlands. Woodland impacts will be mitigated according to city ordinance up to 10 trees per acre. A total of 215 new trees will be required to be planted. Wetlands: The project includes four wetland complexes covering 7.32 acres of the site. This is the major issue that required significant revisions to the original site plan. The current proposal only impacts 0.2 acres which will be mitigated on site with 0.43 acres of new wetland. Additionally, the developer has proposed features that will provide for future enhancement of the existing wetlands which have been degraded by area construction activity, namely from the 1 -494 freeway. This change provides for a much improved site plan. Public Utilities: Sanitary sewer and public water are readily available to this site from Carver Avenue and extensions of these utilities were constructed in previous years in Dorland Road and Heights Avenue. The city has been planning for sewer extensions for this property since the mid - 1980s. Staff is recommending that any development of this parcel connect to the sanitary sewer system to avoid environmental impacts to the Fish Creek system due to failing septic systems. A lift station may be necessary to pump some of the sewage from this site to the Carver Avenue system. The city needs to study the sanitary sewer plans for the area to determine the location and sizing of this lift station. The area to the east of this site (on the southeast side of 1 -494) is currently unsewered. The city has planned this area as part of the Comprehensive Sewer Plan to have sanitary sewer at some point in the next 5 -30 years. The proposed lift station within the Carver Crossing Development will help provide sanitary sewer service to this area. As part of the construction of the lift station, there is a need to install a crossing pipe under 1 -494 to the eastern side of the freeway. The construction of this is necessary at this time as part of this development to avoid major disruption of the Carver Crossing site and to Henry Lane when the homes and roadways are in place. This will provide sanitary sewer to the eastern side of the freeway. This sewer extension is disturbing to some of the existing residents of this area, many of whom have large lots and septic systems. There are property owners on the east side of 1 -494 that have expressed an interest in developing their property, and the sewer extension will provide them the ability to develop. This sewer extension under the freeway has the potential to be a very controversial issue. From an engineering standpoint, if /when the city approves the Carver Crossing development, a lift station is required. As part of that project, the lift station must have the sewer pipe constructed under the freeway as part of the construction to avoid huge costs and disruption in the future. Traffic: The EAW reviewed traffic generation and effects from a proposed development that was going to be for those 55 and older. Such a development should create less traffic than one open to persons of all ages. The consultant has analyzed the site both with and without traffic reductions, and the conclusions on the necessary improvements are the same for both. The engineer's analysis concludes that some turn lanes and expansion are required on Carver Avenue at the entrance and at the McKnight — Carver intersection. All other impacts are within acceptable City Council Agenda Report Carver Crossing EAW June 29, 2006 Page Three standards, except the Bailey Road — Sterling Street intersection, which is currently failing. This intersection is within Newport (Washington County) and should be scheduled for improvement. The traffic from this development does not have significant impact on that intersection. A property owner on the north side of Carver Avenue expressed a concern about the proposed location of Henry Lane as it could affect his house and property. The developer is exploring relocating Henry Lane to the west to lessen or avoid the possible impacts. Storm water issues: The developer is proposing to have this project meet the highest level of retention and treatment applied within the City of Maplewood. A majority of the site will exceed the infiltration of flows for over 90% of the storms within the area. This will provide infiltration of storm events of up to 2.5 inches of rainfall. Current standards within other developments, such as Legacy Village, provided for infiltration of only the 1.0 -inch storm event. The impacts on Fish Creek on the receiving water bodies have been reduced to a minimal to negligible amount. This critical issue related to impacts of phosphorus and suspended solids is part of the City's current plan to meet the permit requirements of the National Pollution Discharge Elimination System (NPDES) and the Minnesota Pollution Control Agency (MPCA) requirements placed on Maplewood (along with 29 other communities in Minnesota) to reduce drainage for quantity and quality to pre -1988 levels. The analysis of this site shows that drainage within the development should meet this requirement with the increased standards. Noise: This site is now impacted by freeway noise and many locations within the property exceed the nighttime (10 p.m. to 7 a.m.) noise standard. This is fairly common for suburban developments located next to or near major roadways. The proposed mitigation is to provide climate - controlled units and increased wall insulation. In addition, any outside common areas need to be located on the west side of buildings (away from the freeway). The developer also is considering constructing a berm along 1 -494 as part of the final site design. These elements should reduce future residents' exposure to traffic noise and provide the City with a reasonable response to the freeway noise issue. As part of the developer revisions, they are considering implementing berms with trees and other noise mitigation measures to further address this issue. Wildlife Concerns: This site has wildlife noted in many areas. The developer has considered providing numerous areas of protection under the current proposal. Obviously much of the wildlife in the area has relocated to this site due to other development in the area. Some of the wildlife species in the urban area have exploded due to the removal of many of the natural predators. The City and Ramsey County have needed to harvest numerous deer from this area due to over- population. Due to the existence of many acres of open space in this area and their general mobility, the wildlife experts do not believe that development of this parcel will have significant impacts on the urban wildlife of the area. Parks and Open Space Issues: There has been a proposal from area residents that suggests retention of this property as open space /parks area. The Parks Directors from Maplewood and from Ramsey County indicate that there is significant park/open space in the area. These include county open space adjacent to the south and west sides of the site, the county -owned open space along Fish Creek and a city -owned open space immediately north of Carver Avenue. Staff is not recommending any revisions to open space borders or the addition of park land in the area. City Council Agenda Report Carver Crossing EAW June 29, 2006 Page Four EAW and Development Process Schedule City Council Received EAW /Authorizes Publishing Planning Commission Received EAW Neighborhood Meeting (6:00 -8:00 PM @ Fire Station) EAW Comment Deadline Planning Commission Received Response to Comments Development Plans to Planning Commission /Public Hearing City Council Determines Need for EIS March 13, 2006 March 20, 2006 March 30, 2006 April 12, 2006 May 15, 2006 May 15, 2006 June 12, 2006 /July 10, 2006 Staff revised the Findings of Fact document for the proposed Carver Crossing project in Maplewood to reflect the comments /concerns raised at the May 15, 2006, planning commission meeting. Additionally, staff added clarifying language to the document to explain that their action does not constitute "approval" of the project, but rather a determination that the project would not result in significant impacts, and that the EAW adequately discloses impacts and defines mitigation for future permits /approvals. The proposed action defined in the Findings document is consistent with what was proposed in the EAW, with slight modifications to reflect specific mitigative measures. There is reference in the document that the developer is currently exploring a site plan that would reduce the number of units within the project and thus the density on the site. However, staff did not amend the EAW analysis to reflect that potential change. In other words, staff did the environmental review based on a "worst - case" development scenario of 299 housing units. To help further clarify the issues and concerns about the EAW and the possible affects from development, staff prepared a list of questions raised at the June 12, 2006, city council meeting and a response to each of those questions. This additional information is attached to this memo. EAW Requirements on Timeline The requirements on the City Council as the Regulatory Governmental Unit (RGU) provided by the Environmental Quality Board (EQB) are that a decision on the EAW by the RGU is required within 30 days of the conclusion of the comment period, which ended on April 12, 2006. A 30 -day extension is allowed due to "insufficient information," which has been applied to this process. Therefore, the City Council is required to make a determination on the project. There is not enough information to require the more detailed information required as part of an Environmental Impact Statement (EIS). The EAW process has identified significant decision and development changes that the developer will now have to make part of any future development plan for the site. Staff is recommending that the City Council adopt the attached resolution that finds that the EAW adequately addresses the environmental impacts of development of this parcel, applies the findings to any future development proposals for the site, and finds that preparation of an Environmental Impact Statement (EIS) is not warranted. The Planning Commission, while not providing a positive recommendation on the development plan, recommended on May 15, 2006, that the city council make the negative declaration finding on the EAW. City Council Agenda Report Carver Crossing EAW June 29, 2006 Page Five RECOMMENDATION Staff is recommending that the City Council adopt the attached resolution. This resolution approves the negative declaration on the Environmental Assessment Worksheet for the Carver Crossing Development, City Project 05 -07. P:sec24 -28 1carver crossing EAW report (2) — june 2006 Attachments: 1. Resolution on Negative Declaration 2. Questions and Responses from June 12, 2006 meeting 3. MRCAC Map RESOLUTION APPROVING NEGATIVE DECLARATION Carver Crossing of Maplewood Project City of Maplewood, Minnesota WHEREAS, CoPar Development LLC is the proposer of the Carver Crossing of Maplewood Project; a senior housing development with up to 299 units on approximately 70 acres of land; and WHEREAS, the general boundaries of the Carver Crossing project can be described as about 702 acres of land to the west of 1 -494 and south of Carver Avenue; and WHEREAS, the City of Maplewood is the Responsible Governmental Unit (RGU) pursuant to Minnesota Rules Part 4410.0500; and WHEREAS, the EAW was prepared using the form approved by the Minnesota Environmental Quality Board for EAWs in accordance with Minnesota Rules 4410.1300; and WHEREAS, in accordance with Minnesota Rules 4410.1500, the EAW was completed and distributed to all persons and agencies on the official Environmental Quality Board distribution list; and WHEREAS, the notification of the EAW was published in the Minnesota EQB Monitor on March 13, 2006; and WHEREAS, the public review and comment period remained open until April 12, 2006; and WHEREAS, a public informational meeting was held for the project on March 30, 2006, in the City of Maplewood; and WHEREAS, the comments on the EAW were received and responded to; and WHEREAS, the draft Findings of Fact /Response to Comments document was reviewed at the May 15, 2006, City of Maplewood Planning Commission meeting: and WHEREAS, the draft Findings of Fact /Response to Comments document reviewed by the Planning Commission has been revised to reflect clarification /revisions to specific impact analyses; and WHEREAS, the City of Maplewood Planning Commission recommended a Negative Declaration determination for the proposed action evaluated in the EAW; and WHEREAS, the proposed project under evaluation in this EAW reflects a worst case level of analysis in terms of density of residential development; and WHEREAS, the record considered by the City Council for purposes of its decision herein consists of the EAW, related reports and analysis, the comments received thereon, and the responses to such comments, all of which are incorporated herein and made a part of this decision; and WHEREAS, the proposed development will undergo subsequent reviews and required approvals associated with permits identified in this document; and WHEREAS, the City of Maplewood will work with the developer to determine the feasibility and the effectiveness of additional noise mitigation to the west of 1 -494; NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Maplewood, acting with respect to the Environmental Assessment Worksheet for the Carver Crossing Project of Maplewood, that it finds and concludes the following: 1. The EAW was prepared in compliance with the procedures of the Minnesota Policy Act and Minnesota Rules, Parts 4410.1000 to 4410.1700; and 2. The EAW satisfactorily addressed all of the issues for which existing information could have been reasonably obtained; and 3. The Findings of Fact contained in Exhibit A (attached) are made; and 4. Based on criteria established in Minnesota Rules 4410.1700, and the Findings of Fact, the Project does not have a potential for significant environmental effects; and 5. An Environmental Impact Statement is not required, and the City of Maplewood therefore makes a "Negative Declaration ". The Maplewood City Council adopted this resolution on July_, 2006. Response to Carver Crossing EAW Questions /Concerns from June 12, 2006 City Council Meeting A number of questions were raised at the June 12, 2006 City Council meeting about the Carver Crossing EAW and the draft Response to Comments, Findings of Fact and Record of Decision document, The following is a summary of the questions along with a response to each question, Mayor Longrie Q: Is this project within the Mississippi River Critical Area? A: Yes, a portion of the site is contained within the Mississippi River Critical Area (MRCA). A Figure illustrating the MRCA boundaries as it relates to the proposed site is attached for reference. The state has confirmed these boundaries and they are different from those included in the City's Comprehensive Plan. As staff assumed that the entire project was assumed to be within the Critical Area boundaries during the EAW evaluation, the project's consistency with the Policies and Goals set forth in the Comprehensive Plan were applied to the entire project area. Q: If so, who has to be involved, as far as governmental agencies and/or entities, when it comes to development within the Mississippi River Critical Area? A: The Approval/Permit table included on Page 31 of the Findings Document identifies required actions by the Mn /DNR, Metropolitan Council, and the City of Maplewood. Q: Did the Minnesota Department of Natural Resources (Mn/DNR) specifically address those issues of the EAW with regard to the things they would have to review? A: The Mn /DNR requested that they be included in the Approval /Permit table included on Page 31 of the Findings Document. Q: How many projected trees are to be removed from the site in the "worst case" scenario? A: The EAW identifies that up to 467 significant trees on the project site would be removed. Mary Dierich (Presenting Planning Commission Summary) Q: Should we even develop this area? A: The EAW and Findings Document summarize the current land use and zoning for the project site. The existing land use plan designation guides the site for R -1 (single dwelling) development. The developer relied on this designation when purchasing the property and when developing project plans for the site. Since the property is now privately owned, the owner /developer has rights to use and develop the property, subject to the approval of the city and all other necessary agencies. Q: Is development a foregone conclusion? A: The City's comprehensive plan guides for residential development on the project site. The proposed development will require various City approvals before it can proceed to construction. Q: Do we have the infrastructure to support it and do we have the density? A: The traffic analysis conducted as part of the EAW identifies roadway improvements to accommodate the proposed development. In terms of sanitary, water, and storm sewer improvements, the EAW defines the required utility improvements to accommodate the proposed development. The City has been planning for the extension of sanitary sewer to this site for many years. The sewer is readily available in Carver Avenue and in Heights Avenue to serve this area. The Findings Document (Page 28) presents the findings of the revised traffic analysis to reflect comments made by the Planning Commission. Q: Sewer extension issues: septic failure character of neighborhoods the prevention of subdivision infrastructure to protect the environmentally sensitive land A: See response above. The City has been planning a sanitary sewer extension for this site. Q: Should we (the City) overturn what was just decided on 3 years ago regarding the land use and zoning? A: The EAW process defines the current land use and zoning designations for the project site, in relation to what the developer is proposing. The City's land use plan currently guides the site for R -1 residential development (which allows up to 4.1 units /acre). The EAW indicates that the City would need to amend the land use designation to R -3(L) for the 299 -unit development plan, and that the City would require a CUP for a PUD. The proposed development also could require a change to the zoning map, from R -1R (Rural Residential) and F (Farm Residence) to R -3 (multiple dwelling residential). City staff has reviewed the criteria defined in the City code about zoning changes. The proposed zoning map change would meet the criteria listed in the City Code. As indicated in the Findings Document (Page 4), the project proposer is currently evaluating revised site plans that would reduce the density of development on the project site. The developer has indicated that the revised project plans would meet the density and land use standards of the R -1 (single dwellings) land use designation. The negative declaration finding does not mean that the city has approved a project or development. If the city determines that a zoning or land use amendment is required for the project, the city will require the developer to go through the appropriate local approval processes. The city council may and does change the land use and zoning designations for properties when the council decides that the proposed changes would meet city policies and standards and when such changes would be in the public interest. The city reviews and considers each change proposal on a case -by -case basis. Q: Will the neighborhood character be changed? A: The city has guided the land in question for residential development. Hence, the proposed project would be consistent with the land use designation. The EAW and Findings Document discloses that the proposed project would change the existing character of the parcel, from a semi - rural, low- density area (with no public utilities) into a suburban - style, mixed -use residential development with public sewer and water. Such a development would be consistent with many of the recently constructed residential developments in this part of Maplewood, including the single- family subdivision adjacent to the site to the west. Q: Is this an environmentally sensitive enough area to warrant more study through the environmental impact statement (EIS) process? A: The Findings Document goes through the four criteria that the city is to be review as the Responsible Governmental Unit (RGU) in making that determination. The recommendation to the City Council by the Planning Commission and City staff, based on the findings of the EAW, is that the proposed project would not warrant study through an EIS. Q: The proposal to remove 467 existing trees was a big deal to the Planning Commission. There have been a lot of questions about what size /kinds of trees would be included in the mitigation. A: The Findings Document provides additional information pertaining to the tree replacement plan associated with the proposed project. The project's landscaping plan identifies the specific type and size of trees proposed on the site. The new deciduous trees would be at least two and one -half inches in diameter and would be a mix of red and white oaks, ash, lindens, sugar maples and other native species. The new coniferous trees would be at least eight feet tail and a mix of Austrian pine, Black Hills spruce and other species. Q: Concerns over wetland issues, i.e. Fish Creek. Can we improve the wetland through the development process? A: The EAW and Findings Document provides information pertaining to wetlands on site, the potential impact (4.2 acre), proposed mitigation (4.43 acre) and overall wetland enhancements associated with the project (e.g. rain gardens). Q: Soils are a major concern. How stable are the Fish Creek watershed banks? What is the conservation easement on that land? What is the conservation easement on the Mississippi River overlay area? A: The EAW and Findings Document summarizes the soils on the project site, as well as mitigation measures. The Findings Document (Page 16) references the developer's commitment to conduct a geotechnical investigation on the site. As referenced in the Findings Document (Page 9), the developer has agreed to provide a 150- foot -wide conservation easement along Fish Creek. The goals and policies set forth as part of the Mississippi River Critical Area do not specifically call out a requirement for a conservation easement. The Findings Document (Page 14) summarizes each of these goals and policies and the proposed projects compatibility with them. Q: Traffic /noise consumed about 1l3 of the Planning Commission discussion. EAW noise /traffic statistics were based on a 1999 study. The Planning Commission did not feel that those issues were appropriately addressed because of the outdated data. The area where traffic was going is a concern. 80% of traffic going down Sterling is going to a failed intersection in another county (Washington.) Carver Avenue is not suitable for any load of traffic. It is a difficult area with no place for infrastructure improvements. The Planning Commission still feels that this needs to be addressed. A: The Findings Document (Page 28) presents the results of the revised traffic analysis. No additional mitigation measures are required based on the revised analysis. Q: No park land dedication. Where is the parkland money to be spent in south Maplewood? A: The Findings Document (Page 18) presents information pertaining to a process of recommending park dedication fees for the proposed project. The EAW /EIS is not the tool the city should use to explore the parkland issue. The time to review and explore the parkland and open space use and dedication question is when the city receives a revised development plan for the property. Q: Excavation of 217,000 cubic yards of soil is an issue. A: The excavation of 217,000 cubic yards of soil is not unusual for this type of residential development project - especially considering the size of the project site (about 72 acres). The disturbance of 217,000 cubic yards over 70 acres results in an average excavation depth of less than 2 feet. Q: Polluted soils are an issue (a former dump was referenced). The Planning Commission asked for additional information on that. A: The EAW (Item 9) presents a summary of past land uses on the project site, findings from the Phase I Environmental Site Assessments (Phase I ESAs), and commitment to complete Phase I ESAs where appropriate. The Findings Document (Page 5) provides a summary of findings /recommendations from the Phase I1 ESAs completed on the project. Q: Air quality on I -494, as well as the Sterling Avenue/Bailey intersection was raised. A: The air quality analysis section of the EAW (Item 22) indicates that given the projected traffic from the proposed development, there would be negligible air quality impacts. Q: Visual effects to the area. (The developer has since addressed these issues by removing the condominiums.) A: The visual impacts associated with the proposed project (worst case) are addressed in Item 26 of the EAW. Additional visual mitigation is presented in the Findings Document (Page 29). Additionally, with the potential removal of the two condominium buildings on site, this would eliminate the concern about their visual impact. The project engineer also has revised the configuration of Henry Lane at Carver Avenue to reduce potential visual impacts to the property north of Carver Avenue (near the proposed intersection). Q: Impact on neighborhood - additional traffic, views, noise (tree loss), soil stabilization. A: See responses to questions above. Greg Copeland Q: If the City Council were to defer their decision tonight, is public comment at some future meeting precluded, or are we in the same situation where people can continue to bring forth information? I'm wondering if there's any constraint there. (The question was addressed to and answered by Jon Larsen of EQB.) A: Jon Larsen responded to this question at the meeting. The City Council could allow public comment at a future meeting if they desire; however, this would not legally be required. Q: Is this about a project or is this about a site? We haven't heard too much about the site as an independent entity. I'm trying to balance that out. A: The impact analysis not only evaluates specific on -site impacts (within the boundaries of the property) but also off -site impacts, where appropriate. More specifically, the traffic analysis is conducted on surrounding roadways, the noise analysis addresses impacts from off -site noise sources, and the water quality analysis addresses on -site improvements to improve both on and off -site water quality /runoff. Jim VonHaden (National Park Service) Q: There is no mention of MNRA in the EAW. A: That is a correct statement. The EAW evaluates the proposed project's compliance with the Mississippi River Critical Area (MRCA), which is incorporated by reference into the Mississippi National River and Recreation Area (MNRRA) Plan. The Findings Document (Page 14) presents detailed information pertaining to the project's consistency with the specified goals and policies set forth in the City's Comprehensive Plan (Mississippi Critical Area, page 24 of Comprehensive Plan). The boundaries of MNRRA are the same as that of the MRCA. As noted previously, staff evaluated the project assuming the entire project area was included in the MRCA (per the figure included in the Comprehensive Plan). The following summarizes pertinent information pertaining to MNRRA (source: MNRRA website, Comprehensive Management Plan): • The Comprehensive Management Plan (CMP — the Plan) for MNRRA provides guidance for managing the corridor for the next ten to fifteen years. The Plan provides a policy framework for coordinating efforts to protect and interpret the nationally significant resources of the river corridor and for analyzing other federal, state and local plans and individual actions in the area. Except for the National Park Service (NPS) development, the Plan does not address site - specific issues. The Plan adopts and incorporates by reference the state Critical Area program, shoreland programs, and other state and regional land use management programs that implement the visions and concepts identified for the river corridor. • This plan does not create another layer of government, but rather stresses the use of existing authorities and agencies to accomplish the policies and actions developed for the area. • Local government will retain local control of land use decisions in the corridor, consistent with applicable state and regional land use management programs. • This Plan will not prevent new development or expansion of existing development in the corridor that is consistent with state and regional and use management programs. It is not a regulatory document and does not mandate actions by non -NPS entities. • The NPS and the commission do not have approval authority over local plans and ordinances, and they do not have authority to approve or deny project - specific land use decisions. • The MNRRA legislation specifies that NPS authority in the Code of Federal Regulations only applies to lands that the NPS owns. The developer has taken into account the requirements of the Critical Area (which are incorporated by reference into MNRRA). Hence, the findings from the Critical Area assessment would apply to MNRRA as well. The National Park Service was included on the Carver Crossing EAW distribution list. Q: Concerns for site: Protecting steep slopes Preserving existing vegetation to greatest extent possible Preserving/enhancing wildlife habitat Protecting views of and from the river Protecting water quality The section on impacts on Critical Areas within the EAW should be a discussion of how well the EAW addresses those impacts. (The EAW does not explain how it will meet the necessary criteria.) A: Each of the items is addressed in the Findings Document (Page 13). Will Rossbach Q: Does Maplewood have ordinances in place that enforce the critical plan for environmental protection? A: Yes, see response above to the information contained in the Findings Document. Mayor Lon2rie Q: When 467 mature trees are removed and replaced with smaller, new trees does that have an impact on the absorption of water in that area? A: The EAW and updated information in the Findings Document (Page 26) indicates the proposed permanent dual - purpose basins (PDPBs) meet and exceed the City's infiltration volume requirements. As specified in the Findings Document, the required infiltration volume is 69,459 cubic feet, and the proposed PDPBs include an infiltration volume of 99,663 cubic feet. Additionally, as specified in the Findings Document (page 27), the stormwater system will result in a reduction in the runoff rate for the after conditions. Greg Copeland Q: 40 acres of the 70 acres in the proposed development are designated as part of the national park system. Why wasn't that mentioned in the EAW? A: See response to Jim VonHaden's comments /questions above. Irene Jones (Friends of the Mississippi) Q: When reviewing the EAW she noticed that a lot of potential environmental impacts were mentioned, but there were very few mitigation strategies. A: The EAW and Findings Document identify appropriate mitigation measures that will be further defined during subsequent permit and approval processes. Specific mitigation measures were referenced in the EAW /Findings Document in such areas as: • Soil contamination (Phase II ESA) • On -site wetland replacement • Tree Avoidance /Replacement Plan • Buffer Zone for "site of moderate biodiversity significance" • Utility improvements /extensions (water, sanitary, sewer) • Shoreland Zoning (50 foot setback) • Floodplains (received LOMA) • Best Management Practices to minimize erosion and sedimentation during construction • Water Quality (PDPBs, Rainwater Gardens) • Removal of discharge into Fish Creek • Commitment to conduct geotechnical investigation at specific site locations • Traffic mitigation measures • Noise mitigation measures • Park Dedication fees • Avoidance of potential cultural resource site • Visual screening (through landscaping plan and shifting of Henry Lane /Carver Avenue intersection) Erik Hielle Q: How does Fish Creek get into the Mississippi? What is the path? Does it go underground at points? In addition, if it is underground, then isn't the impact of the environment lessened? A: It was discussed at the June 12, 2006 council meeting that portions of Fish Creek are carried in a culvert pipe between the project site and the Mississippi. The developer has met with the Ramsey - Washington Watershed District. As noted in the Findings Document (Page 27), the stormwater plan was revised to reflect their request to remove the outlet into Fish Creek. The Findings Document (Page 27) presents information that the proposed stormwater system will result in a net reduction in the runoff rate for the after conditions. Additionally, the net effect of the proposed stormwater system will be to reduce phosphorus and total suspended solid discharges from the site. Will Rossbach Q: Do any of you people talking (environmental groups) have direct access to funds so that we can purchase the site? Because if we are not going to develop it, he is going to want us to pay for it. And so, how do we do that? A: Question noted. This issue is outside the environmental review process. As noted above, the time to discuss land purchases is when the city is reviewing specific development plans for the property. Manor Longrie Q: The EAW focuses on the impact to the environment on that piece of land. Should we be concerned about the impact on the land downstream? A: The potential impact of the project in terms of water quality has been assessed based on both local and regional requirements /impacts. Tom Dimond (Saint Paul resident) Q: There needs to be an amendment to the critical area plan portion of the city's Comprehensive Plan. To do that requires DNR approval. I did not see that in the requirements of the EAW, as far as the listing of things that need to be done. A: The Findings Document (permit and approval table, Page 31) includes the requirement for Mn /DNR approval. Q: Also, the bluffs and the setbacks have not been identified in this plan. Therefore, the impacts of the bluffs and setbacks have not been figured into the EAW. A: The definition of a bluff is defined in Maplewood City Code in Article IN - Shoreland Overlay District as: Bluff means a topographic feature such as a hill, cliff or embankment having all of the following characteristics (land with an average slope of less than 18% for 50 feet or more shall not be considered part of the bluff): 1) Part or all of the feature is in a shoreland, 2) The slope rises at least 25 feet above the ordinary high -water level; 3) The grade of the slope from the toe of the bluff to a point 25 feet or more above the ordinary high -water level averages 30 percent or greater, and 4) The slope must drain toward a public water. The area along Fish Creek is the only area that is in a shoreland overlay. Ramsey County owns much of that area as part of their open space. The proposed development has three areas along the south side of Fish Creek that are bluffs. There is one townhome in the proposed development that was located within the required 30 -foot setback from the top of one of the bluffs. The developer will need to adjust the location of this unit or remove it from the project plans before the start of construction if it cannot meet the required setback. The Findings Document identifies the developer's commitment to a 150 -foot conservation easement along Fish Creek. The land along Fish Creek is designated a shoreland zoning district. As specified in the Findings Document, the proposed development complies with the required 50 -foot shoreland zoning setback (including shoreland bluff lines). The proposed development would not impact Mississippi River bluffs that are directly adjacent the river. Kathy Juenemann Q: Can we not reach the goal of actually evaluating the sensitivity of where we are going to be with this project by extending our abilities to ask questions on the EAW? A: Yes, that would be an appropriate process. Questions raised at the June 12, 2006 City Council meeting are addressed in this document in effort to respond to specific questions either through reference to information contained in the EAW, Findings Document, or new /corrected information for the City Council to consider in making your environmental determination for this project. Q: Can we not achieve what we need to achieve by extending the scope of answering questions that grew out of this EAW and this discussion tonight without having to go to the EIS level? A: See response above. Q: What are we looking at doing with the EAW process without dismissing any of the environmental concerns? A: See response above. Q: We need to have the critical area piece thoroughly cleared up. What is it? Where is it? What does it mean to us? A: See responses above. Mayor Longrie Q: I don't see anything addressing the waterfowl or the birds and the impact on them. I know it talks about deer and raccoons, but I think we need to address the birds as well. A: The bird species present on the site are also considered adaptable, in terms of transitioning or moving to nearby habitat of similar nature. There are significant areas of city and county open space in area (including the land adjacent to the south and west of the site) that provide habitat for birds and a wide variety of wildlife. As proposed, the project would impact only 0.2 acre of wetland out of a total of 7.3 acres, and as such, impact to waterfowl is anticipated to be minimal. Additionally, the proposed wetland mitigation would include 0.43 acre of wetland replacement to compensate for the 0.2 acre of impact. Q: There is an impact on thinking regionally, not just locally, when it comes to the impacts of development on this piece of property, since it is connected to so many water areas. A: The impact analysis not only evaluates specific on -site impacts (with the boundaries of the property), but also off -site impacts, where appropriate. More specifically, the traffic analysis is conducted on surrounding roadways, the noise analysis addresses impacts from off -site noise sources, and the water quality analysis addresses on -site improvements to improve both on and off -site water quality /runoff. Q: Also concern about the stabilization of banks? A: As stated in the Findings Document (page 9), the developer has proposed to undertake restorative /stabilization work along the section of Fish Creek within the boundaries of the project area. Kathy Juenemann Q: Does the EAW cover a specific site or a proposed development? Or is it both? A: The EAW addresses both the existing conditions on the project site and how the proposed development could affect those conditions. Agenda Item L1 MEMORANDUM TO: Greg Copeland, Interim City Manager FROM: Karen Guilfoile, City Clerk DATE: July 1, 2006 RE: Manager of Intoxicating Liquor License Introduction Nicholas Schwartz has completed an application for an intoxicating liquor license for Bleechers Bar and Grill located at 2220 White Bear Avenue North. Mr. Schwartz will also be the sole owner of the establishment. Background The required background check was completed by Deputy Chief Banick on Mr. Schwartz for the purpose of holding an on -sale license. While nothing was identified in the investigation that would prohibit him from holding the license, I have included in my report a summary of Deputy Chief Banick's report: Mr. Schwartz was born and raised in St. Paul. He graduated fy-om Harding High School and attended Michigan Tech University. He has been residing in the City of Newport for the past ten years. Mr. Schwartz has owned and operated Beer Belly's bar in Oakdale since May 2001. Beer Belly's is a local night club that has generated a fair amount of . activity for the Oakdale Police Department. According to Captain Bill Hutton of the Oakdale Police Department, Mr. Schwartz has "typically been very responsive to the needs of the community. " However, there had been concerns about excessive serving, uncooperative employees and a high number of fight calls. Both Mr. Schwartz and Captain Hutton attributed many of the fight calls to a local motorcycle group that had used his establishment as an informal meeting place. Many of these issues have been resolved. Mr. Schwartz said that Bleecher's is a much different business than Beer Belly's in Oakdale. Bleacher's is a typical neighborhood establishment and considerably smaller than Beer Belly's. Mr. Schivartzs references made positive comments about him. One of his references stated that, "He's a good kid. He's a pretty conscientious guy. Another person stated, "Hes a good customer and I have confidence in him. Chief Thomalla has met with Mr. Schwartz to discuss measures to eliminate the sale of alcohol to underage persons, general security and retail crime issues, and the Maplewood Liquor Ordinances. In the course of this investigation, state criminal history files were checked along with contacts and warrants in the Cities of St. Paul, Maplewood, Woodbury, Oakdale, Newport and Ramsey, Hennepin and Washington Counties. Consideration Approval of intoxicating liquor license manager for Mr. Schwartz is sought from the council. Agenda Item L2 Applicant: Jill Skogheim, 5 -8 Tavern and Grill Site Address: 2289 Minnehaha Avenue (Restaurant) 2303 Minnehaha Avenue (Single Family House) Existing Zoning: Restaurant — Business Commercial Modified (BC -M) Single Family House - Single Dwelling Residential (R -1) Proposed Zoning: Restaurant — BC -M Single Family House (Expanded Parking) — BC -M Existing Land Use: Restaurant — BC -M Single Family House (Expanded Parking) - R -1 Proposed Land Use: Restaurant — BC -M Single Family House (Expanded Parking) — BC -M City Council Hearing Date: July 10, 2006 60 -Day Deadline: July 17, 2006 Project Description: The owners of the 5 -8 Tavern and Grill have purchased the single family house located at 2303 Minnehaha Avenue, just east of the restaurant. The owners propose to demolish the single family house for the expansion of the restaurant's parking lot. Requests: Comprehensive plan amendment and rezoning from R -1 to BC -M for the property located at 2303 Minnehaha Avenue; a conditional use permit to expand the restaurant and a nonconforming parking lot; and design review. Recommendations: On June 19, 2006, the planning commission recommended approval of the comprehensive plan change, rezoning, and conditional use permit; on June 27, 2006, the community design review board recommended approval of the design review for the expanded parking lot; city staff recommends approval of all land use requests. TO: Greg Copeland, Interim City Manager FROM: Shann Finwall, AICP, Planner SUBJECT: 5 -8 Tavern and Grill Parking Lot Expansion APPLICANT: Jill Skogheim LOCATION: 2289 and 2303 Minnehaha Avenue DATE: June 29, 2006, for the July 10 City Council Meeting INTRODUCTION Project Description The owners of the 5 -8 Tavern and Grill located at 2289 Minnehaha Avenue have purchased the single family house located to the east of their existing property (2303 Minnehaha Avenue). Jill Skogheim, representing the 5 -8 Tavern and Grill, is proposing to demolish the single family house for the expansion of the restaurant's parking lot. Requests To proceed with this project, Ms. Skogheim is requesting that the city approve the following: A comprehensive plan amendment from single - dwelling residential (R -1) to business commercial modified (BC -M) for the property located at 2303 Minnehaha Avenue. 2. A rezoning from R -1 to BC -M for the property located at 2303 Minnehaha Avenue. 3. A conditional use permit (CUP) to expand the restaurant and a nonconforming parking lot. 4. Design review. BACKGROUND September 24, 2001: The city council approved a comprehensive plan amendment and rezoning from R -1 to BC -M, a CUP to allow a restaurant within the BC -M zoning district, a CUP for the expansion of a nonconforming structure, a parking lot setback variance, and design review for the remodeling of the former Beau's Food and Spirits at 2289 Minnehaha Avenue to the 5 -8 Tavern and Grill. October 14, 2002, and November 10, 2003: The city council approved one -year extensions of the 5 -8 Tavern and Grill's CUPs. November 22, 2004: The city council approved the 5 -8 Tavern and Grill's CUPs and moved to review the CUPs again only if there was a problem or if significant changes were proposed to the site. DISCUSSION Land Use and Zoning The restaurant building was constructed in the mid 1950s and was the site of Chicone's Bar and Restaurant. From 1950 until 2001 the land use and zoning on the property at 2289 Minnehaha Avenue was R -1, which made the restaurant a pre - existing nonconforming structure since restaurants are not allowed within the R -1 zoning district. In 2001, the 5 -8 Tavern and Grill purchased the property and proposed an expansion of the building with an outdoor deck and the expansion of the parking lot. With the expansion, the city council authorized a comprehensive land use plan amendment and rezoning from R -1 to BC -M for the property at 2289 Minnehaha Avenue. The BC -M zoning district is intended to provide for the orderly transition between more intensive commercial uses and low or medium density residential property. Within this zoning district, sit down restaurants (no drive- through facilities) are allowed with a CUP. The CUP process allows the city oversight to ensure there are limited impacts on the surrounding residential properties. The single family house located at 2303 Minnehaha Avenue is guided and zoned R -1. In order for the 5 -8 Tavern and Grill to expand their parking lot into this property, it must be reguided and rezoned to BC -M. This change meets the spirit, purpose, and intent of the zoning code by allowing a much - needed expansion of an existing business's parking lot, while protecting the character and privacy of the surrounding residential properties through the controls afforded through the CUP process. Conditional Use Permit A CUP is required for the expansion of the restaurant and the expansion of a nonconforming parking lot. Section 44 -1097 states that the city may approve a CUP based on nine standards as outlined in the CUP resolution (Attachment 15). Ms. Skogheim states in her CUP statement (Attachment 2) that the proposed changes will enhance the existing property and eliminate current safety and traffic congestion. She also describes how the project will meet seven of the standards. The neighbor located to the east of the proposed expanded parking lot (James Beardsley at 2311 Minnehaha Avenue), disputes that the use would meet these standards in his letter to the city (Attachment 12). Staff finds that with adjustments to the plan as suggested below and with adequate screening and landscaping, the proposed expansion of the nonconforming parking lot would meet the standards for a CUP as outlined in the code. Parking Lot Number of Stalls: According to city's parking code, the 5 -8 Tavern and Grill is required to have 53 parking stalls. The restaurant added 23 parking stalls in 2001, for a current total of 46. Since the parking situation was made more conforming with the expansion of the parking lot in 2001 from 30 to 46 parking stalls, no special parking authorization was required at that time. In 2001 the restaurant owners felt that 46 parking stalls would be adequate since they were adding parking to the existing restaurant and the new deck expansion would only be used seasonally. Over time the restaurant's parking needs have grown. Ms. Skogheim states that the existing parking lot can become congested and unsafe, particularly due to the location of the driveway on Minnehaha Avenue. For this reason, the owners of the 5 -8 Tavern and Grill purchased the single 2 family house at 2303 Minnehaha Avenue in January of 2005. They have been renting out the house until they receive the required city approvals for the expansion of the parking lot. Parking Lot Setback: The proposed parking lot expansion will add 20 additional stalls, for a total of 66. The parking lot will come within 5 feet of the north property line (matching the existing parking lot setback) and would be 20 feet from the east property line. The required setback for parking lots adjacent to residential property is 20 feet. However, since the parking lot setback to the north is pre- existing at 5 feet, the applicant can expand this portion of the pre- existing parking lot setback as part of the CUP. Parking Stall Size: City code requires restaurant parking stalls to be 9.5 feet in width by 18 feet in length. The length of the parking stalls can be reduced to 15.5 feet when the parking stall is adjacent a curb or landscaped area. City code also requires the drive aisle within a parking lot to be 24 feet wide for two -way traffic, with no requirement for one -way drive aisles. The proposed new parking stalls will be 9.5 feet wide by 15.5 feet deep along the curbs and 9.5 feet wide by 17.5 feet deep on the interior of the lot. The drive aisles are proposed at 20.5 and 20 feet wide. As a condition of design review approval, the applicants should revise their plans to ensure that the interior parking stalls are 18 feet deep. This can be accomplished by reducing the drive aisles to 20 and 19.5 feet wide and posting the drive aisles as one -way traffic with painted arrows and signs. The engineering department finds that this width will be adequate for one -way drive aisles in this parking lot. On- Street Parking: Lieutenant Shortreed states in his review of the project that the city should consider posting the entire south side of Minnehaha Avenue as well as the north side in front of the business as a no parking zone. This is due to the fact that patrons of the restaurant currently park on Minnehaha Avenue on occasion. Minnehaha Avenue is a county road and the city would need to obtain approval from the county to post any portion of Minnehaha Avenue as a no parking zone. In addition, the adjacent residential property owners are concerned that posting no parking in front of their homes would preclude their guests from parking on Minnehaha Avenue if needed. It is staff's opinion that once the parking lot is constructed the Minnehaha Avenue on- street parking will cease. In the future, if on- street parking is still a concern, the city can obtain the required approvals from the county. Driveway As proposed, the Minnehaha Avenue driveway will be shifted 105 feet to the east, further away from the intersection. Minnehaha Avenue is a county road. Dan Solar of Ramsey County Public Works supports the new access configuration with the entrance constructed further away from the intersection. Refer to Mr. Solar's comments attached (Attachment 10). Mr. Beardsley, however, has concerns over the location of the driveway closer to his house. Mr. Beardsley states in a letter submitted to the city (Attachment 12) that the relocation of the driveway will increase noise and pollution to his lot. He proposes that the driveway remain in its current location. Ms. Skogheim states that relocating the driveway further to the east will allow for better traffic circulation in the parking lot. Staff agrees that the relocation of the driveway will have an impact on the adjacent property owner, but will also allow for better traffic circulation. As a compromise, staff recommends that as a condition of design review approval that the driveway be shifted only 45 feet to the east, in line with the first drive aisle rather than the second aisle. The driveway would then be located 87 feet 3 from Mr. Beardsley's property line, which should alleviate the noise and pollution concerns; and would allow direct access into the first drive aisle of the parking lot, which would create a better traffic flow than the existing driveway. Mr. Solar was also supportive of this scenario as it would still shift the driveway further from the intersection. The construction of the new driveway will require a permit from Ramsey County. With the removal of the old driveway and as a condition of design review approval, the applicants should also construct new curb to match the existing curb along Minnehaha Avenue from the west side of the existing driveway entrance up to west side of the new driveway entrance. Drainage During the city engineering department's review of the 2001 parking lot expansion the engineering department stated that if the 5 -8 Tavern and Grill did not do any grading on the existing parking area (which was a gravel parking lot at the time) the water runoff restrictions would only be required for the new parking lot addition. This was the reason that the existing driveway remained in its present location, rather than shifting to the east during the initial parking lot expansion. The grading and drainage plan for the new parking lot expansion (Attachment 8) shows a majority of the property being regraded with the expansion of the existing rainwater garden to help treat the stormwater runoff. Because of extensive grading, the engineering department is requiring as a condition of design review approval that the applicants provide drainage calculations showing that 1" of runoff from the impervious area on the entire site be infiltrated. Refer to the engineering report attached (Attachment 11). With this additional treatment, the 5 -8 Tavern and Grill will be required to implement additional infiltration practices to meet this requirement. These infiltration practices could include additional rainwater gardens or the construction of the parking lot with a pervious surface. The applicant's engineering firm submitted revised grading and drainage plans on June 19, 2006, which reflect the infiltration of the required 1" of runoff in a larger rainwater garden located along Minnehaha Avenue. The city's engineering department has reviewed the plans and finds them acceptable. These plans, however, will need to be revised to reflect the new driveway location as specified above. Mr. Beardsley also recommends that the expanded parking lot be constructed of a pervious surface in order to protect his property from runoff and reduce the negative impacts on surrounding trees and wildlife. Ms. Skogheim looked into the costs associated with this type of surface and found that even with the grants available from the watershed district for pervious surfaces, the construction of the parking lot with a pervious surface would be cost prohibitive. In addition, Ms. Skogheim points out that the revised grading and drainage plans reflect that they are able to treat the runoff as required by the city's engineering department, which will protect Mr. Beardsley's property from runoff. Design Review Screening — There is an existing 6 -foot high cedar fence installed on the north and east side of the property. With the expansion of the parking lot the applicant proposes to add onto this existing fence or remove it entirely and replace it with a new wood fence. With the expansion of the 5 -8 Tavern and Grill's parking lot in 2001, the CDRB recommended that the applicant let the existing cedar fence weather naturally, rather than sealing or staining the fence. It was felt that this would create a more natural looking fence. In staff's opinion, however, 4 the cedar fence has not weathered well and should either be stained a natural color or rebuilt entirely and sealed to ensure the cedar coloring remains. The staining or sealing of the fence should also match the existing patio boards. There is an area on the exterior of the patio, facing Stillwater Road, where there are two different color boards. This was the result of the original boards not being sealed and the new boards (which were replaced due to a vehicle hitting the patio) being sealed. The applicant originally proposed to construct the new fence along the north property line, and five feet from the east property line. The five -foot setback was proposed to alleviate Mr. Beardsley's concerns about a reduction in light to his plants. Since the planning commission, however, the applicant and Mr. Beardsley have agreed to work closely together to create a screen along the east property line that both are in agreement with. As a compromise, the applicant is suggesting the fence be set back seven feet from the east property line. This would allow additional light onto Mr. Beardsley's property and also allow 13 feet between the fence and the parking lot to install landscaping on the west side of the fence. The remaining seven feet of property from the fence to the east property line could be planted with low maintenance hostas or ground cover that is acceptable to Mr. Beardsley. Landscaping — The applicants also submitted a revised landscape plan on June 19, 2006. The revised plan shows the removal of two trees and the planting of one tree, 18 shrubs, and 73 perennials. These plants will be located on the west side of the fence, adjacent the parking lot, and within the rainwater garden. During the CDRB meeting Ms. Skogheim also stated that they would be planting an additional tree along Minnehaha Avenue. The plan must be revised to reflect the new location of the fence, approved plantings on the east side of the fence, and the location of the additional tree. Lighting - Currently the building is equipped with three rooftop lights that shine onto the existing west and south parking areas. These lights are not facing residential property and have not proven to be an issue for the neighbors in the past. In addition, there are seven wall lights and three fence mounted lights. With the expanded parking lot the applicant is proposing to remove three fence mounted lights and install two freestanding lights in the center of the parking lot. These lights will be approximately 15 feet in height and will include two sodium metal halide downcast lights per pole. City code allows freestanding lights to be up to 25 feet in height and requires the light illumination from exterior lights to produce no more than .4 foot candles of illumination at all property lines. The lighting and photometrics plan (Attachment 9) show light illumination readings of 2 foot candles at the north and east property lines. The lighting wattage or the height of the freestanding lights need to be modified to reduce the foot candles and meet city code requirements. Existing Conditions — Upon inspection of the site, staff found that there are a few shrubs which are in poor health or have died, an area north of the Stillwater Road driveway which has no grass established, and some of the existing fence boards are loose or in poor repair. A condition of design review should include the replacement of all dead or unhealthy existing plants, a detailed landscape plan for the area north of the Stillwater Road driveway to include hearty plants and/or decorative boulders, and the repair of all areas of the existing fence in poor repair (unless a new fence is constructed). 5 Other Comments Police Department: Lieutenant Michael Shortreed states the following: Additional parking stalls will benefit the business and its customers by providing an environment where customers will no longer have to walk across Minnehaha Avenue on foot in order to get to the business. As a result, the City of Maplewood should consider posting both the entire south side of Minnehaha Avenue as well as the north side in front of the business as "No Parking" zones. 2. The three concerns that are identified in the design review application (fence maintenance, parking lot drainage, and lighting plan development) should be specifically addressed by the contractor. The necessary steps should be taken to assure that all of the concerns are resolved at the end of the project to the satisfaction of the neighborhood residents in order to avoid future complaints that the concerns were not addressed appropriately. Building Department: Dave Fisher, Interim Community Development Director /Building Official states that they will need a demolition permit for the removal of the existing house and garage. Mr. Fisher also states that the accessible parking design and signage looks fine. Committee Action On June 19, 2006, the planning commission recommended approval of the comprehensive plan change, rezoning, and conditional use permit (Attachment 13). On June 27, 2006, the community design review board recommended approval of the design review for the expanded parking lot (Attachment 14). RECOMMENDATIONS Adopt the comprehensive land use plan amendment resolution attached (Attachment 15). This resolution changes the comprehensive land use plan from single dwelling residential (R -1) to business commercial (modified) (BC -M) for the expansion of the 5 -8 Tavern and Grill parking lot onto an existing single- family lot at 2303 Minnehaha Avenue. The city is making this change because: a. The expansion of the parking lot will supply adequate off- street parking and loading facilities for the site. b. The parking lot will be designed in the best manner to avoid disruption of adjacent or nearby residential areas including locating the parking lot 20 feet from the residential property to the east and installing a 6 -foot high privacy fence along all shared residential property lines. 2. Adopt the rezoning resolution attached (Attachment 16). This resolution changes the zoning map from single dwelling residential (R -1) to business commercial (modified) (BC- M) for the expansion of the 5 -8 Tavern and Grill parking lot onto an existing single- family lot at 2303 Minnehaha Avenue. The city is making this change because: a. The change is consistent with the spirit, purpose and intent of the zoning code. 9 b. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. C. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. The proposed change is supported by a majority of the neighbors surveyed. The applicant is proposing to use the property in question for a commercial parking lot and not for residential purposes. 3. Adopt the conditional use permit resolution attached (Attachment 17). This resolution approves two conditional use permits for the 5 -8 Tavern and Grill at 2289 and 2303 Minnehaha Avenue including: a. A conditional use permit to allow the expansion of a restaurant within the business commercial (modified) (BC -M) zoning district. b. A conditional use permit for the expansion of a nonconforming parking lot (20 -foot setback from residential property required, 5 -foot setback proposed). Approval is based on the findings required by the code and subject to the following: a. Construction of the 5 -8 Tavern and Grill and parking lot shall follow the site plan approved by the city. The director of community development may approve minor changes. b. The parking lot expansion shall comply with all city engineering requirements as defined in the June 9, 2006, engineering review. C. The proposed parking lot expansion must be substantially started within one year of council approval or the permit shall become null and void. The city council may extend this deadline for one year. d. Remove snow from the parking lot as necessary. e. The city council shall review this permit in one year 4. Approve the plans date stamped June 19, 2006, for the 5 -8 Tavern and Grill (2289 Minnehaha Avenue) parking lot expansion. The city is approving these plans based on the findings required by the code. The applicant shall do the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading permit for the parking lot expansion the applicant must submit the following for staff approval: 7 1) Revised grading and drainage plan showing the relocation of the driveway to the west, in line with the first drive aisle. The grading and drainage plan must be approved by the city engineering department and must comply with all requirements as specified in the June 9, 2006, engineering review. 2) Revised site plan showing the following: a) Relocation of the fence seven feet from the east property line. b) Relocation of the driveway to the west, in line with the first drive aisle. C) All new parking stalls 18 feet deep. d) Reduction in the new drive aisles to 20 and 19.5 feet wide and posting the drive aisles as one -way traffic with arrows and signs. e) Replacement curbing (to match existing) along Minnehaha Avenue from the west side of the existing driveway entrance up to west side of the new driveway entrance. 3) Fence elevations showing style, height, materials, and color; and also specifications on which portions, if any, of the existing fence will remain. 4) Revised landscape plan showing the following: a) Sizes of all proposed plants. b) A detailed plan of the plantings on the west side of the fence to include at least 1 tree and 18 shrubs. C) A detailed plan of the plantings on the east side of the fence to be approved by the property owner of 2311 Minnehaha Avenue prior to planting. d) A detailed plan of the plantings proposed in the rainwater garden. e) A detailed plan for the area north of the Stillwater Road driveway to include hearty plants and/or decorative boulders. f) The replacement of all dead or unhealthy plants previously required. g) The location of all sprinkler heads for the required underground irrigation system (code required). h) In addition to the above, all common grounds shall be sodded (except for mulched and edged planting beds). 5) A revised photometrics plan showing the light illumination from all exterior lights not exceeding .4 foot candles at all property lines. 9 6) Obtain a permit from the Ramsey County Public Works Department for the relocation of the Minnehaha Avenue driveway. 7) Obtain a permit, if required, from the Ramsey Washington Metro Watershed District for the grading of the expanded parking lot. 8) Submit a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. c. Prior to final inspection of the expanded parking lot by the city the applicant must: 1 } Complete all required exterior improvements including parking lot, screening fence, landscaping, underground irrigation, and exterior lighting. 2) Repair all portions of the existing fence (unless a new fence is installed) that are broken or loose. At a minimum, the applicant must replace the existing fence located on the east property line. 3) Stain the existing fence (unless a new fence is installed) and the patio boards to match the new fence. 4) Install the required replacement curb along Minnehaha Avenue. 5) Replace any property irons removed because of this construction. d. All work shall follow the approved plans. The director of community development may approve minor changes. 0 CITIZEN COMMENTS I surveyed the owners of the 39 properties within 500 feet of this site. Five responses were received as follows: In Favor Gaung He Virginia Ng, 3356 Park Avenue South, Minneapolis: "It's OK" 2. David Livingston, 7901 Ninth Street Court North, St. Paul (owner 2297 Stillwater Road): "OK -to allow expansion of the parking lot as requested. We are located directly across the road on Stillwater Rd. This would reduce parking in our lot on weekends & evenings. We have incurred some damage to our property due to 5 -8 lack of on site parking. They need their own parking area." 3. Kathryn Sorenson, 2302 Stillwater Road: "The plan looks OK & does address the issues discussed at the meeting. My property & house are on the north side of proposed parking lot and I have a chain link fence which would have to come down. There are a number of trees that had been cut down by the previous owner but are 3 to 4 feet high and also need to be cut down to ground level. Also I have a dog so I would need a short section of chain link to both sides to meet up with the new fence. Maintenance of the new wood fence is an issue as the existing fence has not always been maintained very well." 4. Roger Vanderhoff & Richard Vanderhoff, 2300 Stillwater Road East: 1 am not against this if they do a better job picking rocks up where they put the fence. Water runs off their parking lot on my lawn -there is a broken fence post still in the ground from the fence -and wire still in a tree. M -. James Beardsley, 2311 Minnehaha Avenue: Refer to Mr. Beardsley's letter attached (Attachment 12). 19 REFERENCE INFORMATION SITE DESCRIPTION Site Size: 36,974 square feet (.84 acres) Existing Land Use: Restaurant/Bar and Single Family House SURROUNDING LAND USES North and East: Single - Family Homes (Zoned R -1) South: Wells Fargo Bank and 3 -M (Zoned M -1) West: Multi- Tenant Building: Martial Arts and Floral Business (Zoned BC) PLANNING Existing Land Use Plan: Business Commercial- Modified (BC -M) and Single- Dwelling Residential (R -1) Existing Zoning: Business Commercial- Modified (BC -M) and Single- Dwelling Residential (R -1) CRITERIA FOR APPROVAL Land Use Plan Amendment: There are no specific criteria for land use plan changes. Any change, however, should be consistent with the goals and policies in the Comprehensive Plan. Two specific goals apply to this proposal: a. Promote economic development that will expand the property tax base, increase jobs and provide desirable services. b. Maintain and upgrade environmental quality and, where needed, reclassify land uses. In addition, four specific commercial policies apply to this proposal: a. Require adequate off - street parking and loading facilities. b. Avoid disruption of adjacent or nearby residential areas. C. Require commercial developers to make all necessary improvements to ensure compatibility with surrounding residential uses. d. Require adequate screening or buffering of new or expanded commercial areas from any adjacent existing or planned residential development. 2. Rezoning: Section 44 -1165 of the Zoning Code requires that the city council make the following findings to rezone property: a. The proposed change is consistent with the spirit, purpose and intent of the Zoning Code. b. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 1E C. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 3. Conditional Use Permit: Section 44 -1097 states that the city may approve a conditional use permit based on the nine standards for approval as outlined in the conditional use permit resolution (Attachment 17). Application Date We received the complete applications and plans for this proposal on May 18, 2006. State law requires that the city take action within 60 days of receiving complete applications for a land use proposal. As such, city action is required on this proposal by July 17, 2006. P: \Sec25 \5 -8 Club \2006 Parking Lot Expansion \6 -19 -06 PC Attachments: 1. Applicant's Comprehensive Plan Amendment and Rezoning Statement 2. Applicant's Conditional Use Permit Statement 3. Applicant's Design Review Statement 4. Location Map 5. Land Use Map 6. Zoning Map 7. Site Plan /Landscape Plan 8. Grading and Drainage Plan 9. Lighting and Photometric Plan 10. Ramsey County Public Work's Review 11. Engineering Department Review 12. James Beardsley Letter 13. June 19, 2006, Planning Commission Minutes 14. June 27, 2006, Community Design Review Board Minutes 15. Comprehensive Land Use Plan Change Resolution 16. Rezoning Resolution 17. Conditional Use Permit Resolution 12 Attachment I Plan Amendment/Zoning Application Applicant: JBJ Dining Inc. Property: 2303 Minnehaha Ave. Contact: Jill Skogbeim JBJ Dining, Inc, dba 5-8 Tavern and Grill requests that the property at 2303 Minnehaha Ave. E. be zoned Business Commercial Modified {BC -M) and that the city's comprehensive plan is amended to reflect the change, JBJ Dining, Inc. has operated the 5-8 Tavern and Grill in Maplewood successfully for the past four years. During that time, we have found that our parking lot is inadequate for the size of the building and our customers' driving patterns. Our lot is regularly over capacity creating a potentially dangerous environment for cars entering and exiting the parking lot. In January of 2005, JBJ Dining acquired the immediately adjacent residential property in hopes of correcting the parking flow. During our time in Maplewood, the company has been a good citizen in the community and has not been a source of controversy or complaint for the city since opening in May of 2002. A zoning change at this location will enhance the 5-8 Tavern and Grill and promote public welfare in the following ways: 1. Traffic congestion would be reduced with the added parking area, as it will allow us to meet the city code for restaurant parking and ensure adequate flow of parking for our customers. Additionally, the proposed entrance from Minnehaha will decrease congestion at the intersection of McKnight and Minnehaha and reduce the bottleneck caused by customers attempting to turn left into our lot. 2. As a result of the traffic congestion described above, some safety issues occur. Presently, people drive more quickly than they should given the tight area of the lot and minor "fender-benders" occur on a fairly regular basis. Further, when there are no remaining striped spots, people park their vehicle anywhere they see fit. In the best case, people dart across busy Minnehaha Ave. In the worst case, people double park and prevent safe passage to the entrance of the building. This proposal would eliminate these safety issues through design and increased number of spots available. 3. The proposed plan allows for adequate lighting and open space. New "Black Sky" tecbnology allows us to ensure better safety for our customers as they walk to their vehicles at night while maintaining virtually zero light at the outside perimeter of our property. 4. Our improvements (Ex. landscaping) as seen on the site plan improve the aesthetic quality over the present parking lot and provide an added buffer for the immediately adjacent residential property. The landscaping is designed to keep the character of the area intact, maintain a desirable look for the neighboring properties, and preserve adjacent property values. 5. The proposed changes should not have any significant impact on either the sewer or water systems. Sewer use will remain the same and our drainage pond is designed to drain all water on our property. Attachment 2 Conditional Use Permit Applicant: JBJ Dining, Inc. Property: 2303 Mirmehaha Ave. E. Contact: Jill Skogheim. All proposed changes will enhance the existing property and eliminate current safety and traffic congestion issues. All proposed improvements will maintain compliance with the city regulations. 1. The proposed improvements ensure quality design and construction in accordance with city code. 2. The planned expansion will not change the character of the surrounding area. Presently, the area is a combined commercial/residential area on a main thoroughfare in the area. The planned changes are designed to meet the required setback between residential and commercial areas and great care has been taken to propose landscaping that is desirable for the adjacent property owner and ensure the survival of his landscaping. 3. The continued use of the property as a restaurant will not involve any activity that is hazardous, dangerous, detrimental, or a nuisance, nor will it cause excessive noise, pollution, or unsightliness. 4. Our proposed changes to the parking lot will decrease congestion and eliminate the current unsafe access to the property and existing improper parking generated from people double parking and parking across a busy street. Additionally, the change in egress will fiHffieT add to the safety of passing traffic by moving away from the right-of —way. S. Streets, sewers, and water lines will not have a significant change in use. As such, all facilities are adequate for the continued use of the building as a restaurant. 6. Our proposed changes will not create additional costs for public facilities or services. 7. The environmental effects on the property will be beneficial in that we intend to beautify the property with improved landscaping, enhance the present drainage pond area, and minimize runoff by draining water from the lot in the expanded pond. Attachment 3 Design Review Application Applicant: JBJ Dining Inc. Property: 2303 Minnehaha Ave. E. Contact: Jill Skogheirn JBJ Dining, Inc. dba 5-8 Tavern and Grill proposes a parking lot expansion to better meet the needs of our customers. Presently, we have 46 parking spaces for approximately 150 seats in our restaurant or one spot per every 3.26 seats. This is a variance from the city requirement and an ongoing safety and feasibility issue for our business. A neighborhood meeting was organized and held at the 5-8 Tavern and Grill on March 30, to identify concerns. The concerns brought up were: Fence maintenance from snowplow damage along the northern border of the property, drainage of water from the parking lot, developing a lighting plan similar to the present lot as there had been no problems from neighbors with lighting light level, light level for the garden at 2311 Minnehaha, and visibility of personal property from the restaurant parking. As a result of this meeting, 2 comers of the parking lot have been striped to indicate no parking and will be used to pile snow in the winter. This eliminates piling of snow against the fence, and in turn the fence maintenance issues. This design also minimizes the chance of snow melt chemicals running into the adjoining yards. To further address the drainage issues the pond has been placed adjacent to our current drainage pond causing water to drain away from the residential area. To address the lighting issues, downcast lights with substantial cutoff shields were chosen on recommendation from Collisys Electrical Systems to maintain the light necessary for our customer's safety while minimizing light at the property's edges. The enhanced landscaping on the east side of the property is intended to resolve concerns from neighbors as well. The required 20 foot setback has been designed as a perennial and shrub garden. Bachman's Landscape completed the design with the goals of adding color and interest to the property, preserving the neighboring garden's (2311 Minneahaha Ave. E.) light and water needs, shielding personal property, and maintaining an environment that is appropriate for a residential/commercial buffer. A hedge of arborvitaes/yews were discussed with the neighbor and were not viewed favorably due to the light. Instead similar plantings have been incorporated into the garden to address the opposing concerns of property owners (shield personal property and maintain present sunlight levels). Attachment 4 Location Map 5 228' [Land Use Map Attachment 6 2 Am 0 A "*E Zoning Map s R � R z z m kT F £ m ° s k � d f u � ` r A tv 5022`GO"E� "LJ ��%s� ty 2464 IgG i �Fsm XA M1 >s h I A � . m, x I 2i; N fl I I� mm �. ,� 1 z I h � ODI L €- Comm ry ZEDRA 9 � z ZZG} nc£ cao>40 I I m D pwm 4�Z2 >�\9 WAG � Gln � O"V: N W A > W D Am WN � wrn wazxc>C 'I Z AZa M tzZ N D � Og €'wnrz x 96 pop - I � I =I 9 e C, to co Com C- 0 0 Z OD z z i Z C) M (f) > 00 Z rn ;u 0 0 Z Z 0 P 00 Z X > 0 .1-1 > 0 > z rn ;o V wg- 0 N T AW 4 i pip- 95 U9 V) M ; 5 u P� f F t Vr -N Z? G i b 8 , NO �PR q.Q j z R a s Q-OR '3 71 rn > ;o MIMI 0 N i pip- 0 Z V) o G i J- > ....... ................ 2 00 ...... .... ............... . S yk U MIMI N i pip- I A p o J- ....... ................ 2 00 ...... .... ............... . @ S yk U N i pip- p @ N pip- p o J- a s 9 - Z GN U @ N p o Attachment 9 TYPE CATALOG .1, COOPER LIGHTINGO DETAILS SSSSQUARE STRAIGHT STEEL 1 0 9 1 Mounting Height 410MOMMOMMM SQUARE STRAIGHT STEEL W ing height) handitdr BC ap W _ AB Lill I ---AS TM Grade steel base plate with AST M A366 base cover. 7 ... Hand hole assembly 3 V on V and fi'polar and 2" x 4" an 4 pole. 3---ASTM A5W grade *8 steel shaft Shot blasted and painted with poljastar powder coat. 4grilled or Tenon (spedfy). S , Anchor bolt par ASTM AS76 with (2) nuts, (2) flat washer, and 111 lock washer. Nuts, washers and threaded ponfort of bolt are hot dip galvanized. 3" hook for 3/4' bolt, 4hookfar9 FOUR BOLT ANCHORAGE Isee ordering information) sc�solt Circle M.Boft Projection AB-Bolt Dimensions D_-8oft Diameter H=Bolt Dimensions FINISH COLORS F.Dark Bronze G=Galvanind V=GM W-White Y-Slack &a. COOPER UGHTING A13H020021 TYPE: CATALOGS: Mc%'X IRA WVU -EDISON* DESCRIPTION The McGraw•Edison Concourse I] I is the most versatile, functionally designed, universally adaptable outdoor fighting luminaire available. Through a variety of mounting styles, it offers a family of low profile sharp-cutoff luminaires that make optimum use of today's High output HID sources. APPLICATION Enhancing natural landscapes as well as Cityscapes, the Concourse [it brings outstanding performance and style to walkways, parking tots, roadways, loading docks, building areas, and any security lighting application. U.L. listed and CSA certified for wet locations. DIMENSIONS SPECIFICATION FEATURES A--- Latches Two spring-steel quick release latches on housing for toolleSS entry, 8 Socket Porcelain mogul-base screw shell type lamp Socket with spring-loaded center contact, C Housing One-piece, die -cast aluminum housing features aesthetically pleasing soft-corner design. D.-Gasketing Closed cell gas-filled high temperature silicone gasketing completely seals optical system from dirt, bugs or other foreign material. E•• Lerts Thermal Shock- and impact- resistant clear tempered glass. Z9 314" 19 3W 14 7,r A r M] S$r 6174" ila X.1 [!!A..I Pale PO A sw" ftlift COOPER LIGHTING F.-Optics Optional high efficiency segmented or hydroformed reflectors available in a range of distributions. Reflector modules attach to the housing. Ail reflectors are field rotatable in 90* increments.:" G.•Mounting Universal mounting clamp concealed in housing fits 1 1/2" to 2 3/8' O.D. horizontal tenons without adapters. Provides a +6* vertical leveling adjustment. Al mounting option includes arm and round pole adapter with the fixture for single carton shipment. H ... Ballast Easily removable high power factor HID multi-tap ballast is standard. 3 ... Hinges Integral hinges prevent door rocking and optimize seating capabilities. DIRECT ARM MOUNTING$ CA41 CM2 CA-40 WALL MOUNT ADAPTER CAL CONCOURSE III 70.400W High Pressure Sodium Metal Halide ARCHITECTURAL AREA LUMINAIRE DARK SKY EPA E,Jacdva "acted Araa:0.9 ENERGY DATA H•leacttmca Ballast Input WOUS 7QWHPS HPF 195WatL') 70W MH HPF- 194 Watts) 10QWfWS HPF 11Z*Watts) 100WM"HFF0Z9Watts) CWA Ballast Input Watts 1s0WMH HPF (210Wa") 175W MH HFIr (210 Watts) 250W "Ps HPF 1300 Wars) 260WMH HPF (2_%watts) 40OW HPS HPF 1465 Watts) 400WK4H HPF J455WaM0 SHIPPING DATA Appraximata Fiat Wafghr 4 .'t * ADH060022 F I f I J '"TV Al lll� oF- t Y- o+- of o or oi- e4- Ol- 04- O - Or Oi O 6+ of- 1'F ei- ill- et A- e+ �- Pl 4 ei I ?IF oi LC4 fN- C"j C 'J A c -F 4 49i e C CN er "Yi 4 ei- c-F -i -i- ,4 A 21F 21- c CN- C+ c C'+ C+ ItbF -N- e+ <hF ?"F Ar Ar 4li- CN- cu4" ClIF ci- Ar A- A- 14 - x e� ei o 4 <hF � ev � 44- C4- CN CN 4+ 4AXzr Ar li- IN- Ar d4 A t ei' c 6 C c Ar % N 4�4 OF 64 CN ei - "qj - S+ "A cai ci - . L ei' t'1 13 elli- t4 A- eH- Z4- C:li. Cl+ If+ Ir4- e'4- Cili- clF o f- t U- A- 4wr 4hF . 0f A- 4 bl- e�F C # p G j � Attachment 10 MEMORANDUM TO: Sharm Finwall City of Maplewood FROM: Dan Soler Ramsey County Public Works SUBJECT: 5-8 Tavern & Grill DATE: June 13, 2006 The Ramsey County Public Works Department has reviewed the proposed redevelopment plan for the existing 5-8 Tavern & Grill at the intersection of Stillwater Road and Minnehaha Avenue. Ramsey County has the following comments regarding this proposal. The use of the site will stay the same as it is today. This upgrade of the site will not have a measurable impact on traffic operations in the area. 2. The existing access point on Minnehaha Avenue will be closed and a new access point will be constructed into the site further east. Ramsey County supports the new access configuration with the entrance constructed further east of Stillwater Road. 3. The new access point on Minnehaha Avenue will require a permit from Ramsey County for construction onto County right of way. Thanks for the opportunity to make comments regarding this issue. If you have any questions or need any additional information please give me a call. Attachment 11 Engineering Plan Review PROJECT: 5-8 Tavern and Grill PROJECT NO: 06-12 REVIEWED BY: Erin Laberee (Maplewood Engineering Department) DATE: June 22, 2006 The 5-8 Tavern and Grill is expanding their parking lot to the east. The developer and engineer shall address the following concerns: Draina & Treatment 1. The engineer shall provide drainage calculations showing that I" of runoff from the impervious area from the entire site is infiltrated. Additional infiltration practices may need to be utilized to meet this requirement. 2. Currently there is no sediment control shown on the proposed plans. Either inlet structures with 3' sumps or another means to trap sediment before it enters the rainwater garden shall be constructed. 3. The plan shall show where tip out gutter is to be utilized. 4. An infiltration trench or inlet structure connected to a storm system shall be constructed at the northeast corner of the site to manage ponding water in the low area that is created. 5. The developer shall enter into a maintenance agreement for annual maintenance of all best management practices utilized on site. Grading & Erosion Control 1. The project engineer shall clearly state on the plans that the contractor shall install inlet protection devices such as filter bags or WIMCO devices on all existing, proposed and downstream drainage inlet structures in Minnehaha Ave. 2. Any graded areas left undisturbed for more than 14 days shall be stabilized with a temporary seed. This shall be noted on the plans. 3. The type of inlet protection to be used at the curb cut shall be detailed on the plans. T Jti I i ti es, Submit plans to Tina Carstens at Ramsey-Washington Metro Watershed District located at 2665 Noel Drive, Little Canada for their review and approval, Miscellaneous 1. The developer shall submit plans to Ramsey County for their review and obtain a right of way permit from them as Minnehaha Avenue is a County road. 2. A planting plan utilizing native plants is required for the rainwater garden and shall be submitted to the city for approval by the city's naturalist, Ginny Gaynor. 3. The developer shall install a privacy fence approximately 10 feet from the westerly property line. No snow shall be stored between the fence and the edge of the parking lot. Snow storage shall occur within the parking lot or be hauled offsite. Attachment 12 e S �ear' ln/'%� 5 51 M-_3834 6 '1 June 9,2006 Shann Finwall AICP, Planner City of Maplewood 1830 E. County Rd. B Maplewood, MN 55109 Dear Ms. Finwall, First I want to thank you for the letter requesting comments on the expansion of the 5-8 Tavern parking lot at 2289 Minnehaha Ave East. As one of the homes that will be directly impacted by the destruction of the home at 2303 Minnehaha Ave and construction of a parking lot, I must state clearly that I am opposed to this proposal. I have many reasons for opposing the wanton destruction of a well maintained, reasonably priced home for the simple satisfaction of the Tavern owner's greed. Some of these reasons are philosophical, some are the - negative impact this proposal will have on the environment, my home, my life style and property value. As an avid gardener, (I am a Master Rosarian for the American Rose Society, one of only 250 Master Rosarians in the United States), I have invested thousands of dollars and countless hours on developing, planting and maintaining a series of gardens throughout my property. One such garden starts at the eastern edge of my property flows west to that edge (near the proposed parking lot) and proceeds all the way to the northern edge of my property, some 350 feet of garden. The first 150 feet of this garden is a mix of sun loving and shade loving plants. This garden will be adversely affected by the demolition of the house, construction of an impervious parking lot and a privacy fence. There is no other possibility. The change in drainage, infiltration, light patterns and amount of light, as well as the air movement cannot have anything but a negative impact on my gardens. For example, simply changing the air patterns by addition of a fence can result in increases in plant diseases as the air does not move across the plants sufficient to dry the foliage. This will stress plants possibly causing them to die. At the least this will cause me to use fiingicides on a regular basis to protect my investment in plant materials, something that I only do sporadically now. The increased use of pesticides obviously has a potential negative impact on the environment. As for the light not only will the duration of light change, the intensity and quality of the light will change. This too will have a negative impact on this garden with the distinct probability that I will be forced to remove and replace the sun-loving plants. This of course will be at my expense and labor — all for the satisfaction of greed. CI s Wh"W(1- V As I contemplate being forced to replace an entire garden I cannot but consider the expense that I alone will endure. There are over 150 plants, including trees, shrubs, martagon lilies, roses, peonies and astible and some heritage plants from my grandparents and great grandparents in the garden. The heritage plants are obviously priceless, the others at an average cost of $30 (which considering replacing mature shrubs and roses is cheap) will cost me approximately $4500. This does not include any cost to remove any of the larger plants and my time to prepare and replant -- all for a parking lot so the Tavern can make more money. I also oppose the plan to move the entrance to the parking lot to the west end of the property, adjacent to the property lines. This will only increase the noise and pollution that I will experience. Leaving the entrance where it is at least gives me some measure of relief I believe the experience of the previous owners of 2303 Minnehaha Ave E in attempting to sell this residence only reinforce that having a Tavern and parking lot immediate to one's property does not increase the salability or value of adjacent properties which is one criteria the council must address to approve a CUP as detailed in the City Code. As I stated in my opening I have philosophical opposition to this proposal. First I believe Maplewood should encourage the maintenance of affordable single family homes over the profit of corporations. Second I frankly do not trust the owners and managers of the 5-8 to live up to any conditions of a CUP. At the meeting called by the 5-8 to inform the neighbors of the pending parking lot, the status of the existing fence was discussed. When asked why the fence was not repaired and maintained the response given by the manager was that the fence was damaged by the contractor hired to plow the parking lot and it was the contractor's responsibility to repair the fence. It would be wonderful if we could all pass the responsibility on to others. When the condition of the "rain garden" was discussed a similar view was expressed by the management that the blame belonged to those who planted the garden, with the addition of a condescending request to me that they need help in what plants to plant. Certainly a for profit corporation can afford a landscaper. Again the attitude came across to me was one that management and ownership of the 5-8 were not willing to take responsibility and made all the decision based on greed and profit, not complying with anything as trivial as a CUP or the neighbors. Third on at least two occasions calls were placed to the Manager of the 5-8 requesting that the weeds and grass be cut at 2303 Minnehalia. After the calls the grass was cut, but I guess it was the renter's responsibility and the management and owner of the house had no responsibility to see that the property was maintained. Fourth I do not see the need for the parking lot. To my knowledge there have not been any personal injury accidents related to tavern patrons crossing the street I do understand that there have been a few fender bender accidents in the current lot but I fail to see how adding a large lot will solve the problem of poor or impaired drivers. Code requirements: My comments in italics. As I interpret Maplewood City Code, Chapter 1, Article 44, See 441097, "Standards" states: (a) " A conditional use permit may be approved, amended or denied based on the following standards for approval, in addition to any standards for a specific conditional use found in this chapter:" (2) The use would not change existing or planned character of the surrounding area. 2 A parking lot replacing a home changes the character of the surrounding area. (3) The use would not decrease property values. A parking lot replacing a home certainly will not increase properly values. (4) The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes or air pollution, drainage water runoff, vibration, general unsightliness, electrical interference or other nuisances. The demolition of the home at 2303 and construction of a parking lot and fence cannot be anything bill detrimental, disturbing and a nuisance to me. The comings and going of cars in the parking lot next to one of the bedrooms of home can only be a disturbance and a nuisance. As it is, today the parking lot is at least 70feelfrom my home and ovetflow parking is oil the street, again about 60feetfront the bedrooms of my home. Reducing the parking distance to 30 feet (20 foot setback plus approximately Ill feet setback of'iny house to the property line) u increase the noise by afactor o 4, (sound increases or decrease by the square offhe change in distance). Also the exhaust fumes from the cars itr the lot Ivill decrease the air quality in the surrounding area, again closer to illy home than currently. (9) The use would cause minimal impact on the environment. To tile, file environment includes the light reaching my plants, the drainage from west to east that is critical fir some of the plants in my garden in the Spring and during heaiy rain events and the feeling of privacy I currently enjoy in my garden. Raising file parking lot to ensure that all the runoff drains to the planned ii gardens in the front changes the normal spring and summer runoff that is essential for the plants in my garden, This would mean that I will most likely be required to water my garden more than currently, not only costing tile money bill also using city water that currently is not used The parking lot would also bring salt and sand from the roads closer to my trees, shrubs and plains many of which are sensitive to calcerous soils and ivater. The parking lot would also possibly interfere u4ill the critical root zone of 111'o mature hard0ood maples oil the west side ofinyproperty. No matter it , hat the engineers state snoir melt water will flocs off of the parking lot onto may properly polluting the ground and damaging iny gardens and thus becoming a nuisance to me. The parking lot itould be also detrimental to inypersonal environment as I ivoidd be forced to cover the window on the west side of illy home to insure privacy and safety, depriving tile of the sun. Additionally it ivould mean that the privacy I currently enjoy in my garden would be invaded by the noise of patrons of the Tavern coming and going late into the night, Since I do not trust the 5-8 management to live up to the CUP, I request first, that the request be denied. Understanding that the possibility of that happening is miniscule, T request the following: I. That the parking lot be constructed of pervious materials, thus reducing the negative impact on surrounding trees and wildlife, 2. Any on street parking up to the east edge to parking lot be prohibited. 3. That the entrance to the parking lot remain where it is, and not be moved closer to my property. 4. That a bond of $100,000 be required to ensure maintenance and compliance with the provisions of the CUP. 9 ,I -30 S. That the current owners and manager and any future owners and managers/ operators agree that there will not be any further requests for enlarging the restaurant or modifications to the property. C. That any disagreements between the current owners and manager and any future owners and managers/ operators and the property owners surrounding the Tavern will be submitted to any impartial arbitrator with the costs of this process paid by the current owners and manager and any future owners and managers/ operators of the tavern or successors. 7. That any breach of the CUP will result in immediate and irrevocable closer of the tavern and future denial of any license to operate any business within the City of Maplewood. Again, I strongly oppose this proposal for the negative impact this project will have on the character of the neighborhood, the City of Maplewood, the environment in general, and specifically on my garden, my environment, my property value and the nuisances it will cause to me. Sincerely, James L. Beardsley Attachment 13 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JUNE 19, 2006 c. 5 -8 Club Parking Lot Expansion (2289 Minnehaha Avenue) (8:08 — 9:01 p.m.) Mr. Roberts said the owners of the 5 -8 Tavern and Grill located at 2289 Minnehaha Avenue have purchased the single family house located to the east of their existing property (2303 Minnehaha Avenue). Jill Skogheim of JBJ Dining, Inc., representing the 5 -8 Tavern and Grill is proposing to demolish the single family house for the expansion of the restaurant's parking lot. Commissioner Trippler said in looking at the plans he appears half of the parking spaces are 15 feet in length and others are at 17 feet in length but if the stalls are altered to be 18 feet in length which is what the city code states, how does that reconfigure the parking lot? Mr. Roberts said any parking space that overhangs in the parking lot or landscape strip can be at 15'/2 feet in length allowing for vehicle overhang not into a drive aisle. The ones most affected by this are the spaces along the center. Staff's recommendation was for the spaces to be 18 feet long but make it be one -way traffic circulating through the site. Staff is confident it can all be worked out. Commissioner Trippler said it was his understanding the applicant was proposing to build a fence along the north and east edge of the parking lot. Mr. Roberts said the fence would be located along the north property line. There have been conversations regarding moving the fence in 5 to 10 feet from the east property line which is something the CDRB will be looking at during their review. Commissioner Trippler said when he paced off 45 feet that took him to a manhole cover on the site so if the plan was to move the driveway over 45 feet from the existing driveway you will run into the storm sewer so you may have to go over 47 to 50 feet to miss the manhole on the boulevard. Ms. Laberee said she thought staff's intention was to move the drive entrance over so it lines up with the next westerly drive aisle. She sees where the manhole cover is on the plan and doesn't think the drive aisle would be over that far. Commissioner Trippler said he now sees what Ms. Laberee was referring to. Commissioner Dierich said Mr. Beardsley's letter makes reference to the rental property not being taken care of along with issues of the condition of the fence on the property. She asked if staff had any information from the police department or from the city regarding the rental property and past problems with the property and how those issues were responded to if anything. Mr. Roberts said he wasn't aware of the complaints or if they were made to the city or directly to the 5 -8 Club. However, now that the 5 -8 Club knows about the issues if they want to have their parking lot expansion they should make sure they are good neighbors. Planning Commission -2- Minutes of 06 -19 -06 Commissioner Hess asked about the metal light fixtures shown on the plan that would go in on the site. Mr. Roberts said the lighting is something the CDRB reviews and staff has not looked that closely at the plans to answer that question. Commissioner Hess said he's just curious how those lights would impact the neighbor to the east. Mr. Roberts said the lighting code requires no light spillage over the property line. The light has to only shine into the commercial property and the applicant would have to provide a detailed lighting plan as to how that will work. Commissioner Pearson said he wondered if there was a possibility of moving the fence in and planting some evergreen trees on the east side for a noise barrier and separation. There was a study done about four or five years ago regarding creeping commercialism and this is an example of that. This is an area where you want to see the business get the additional parking needed to get the cars off the street and to make the neighbors happy. But there is a serious concern for the resident who has to live next door to a restaurant and bar with the late hours, lights shining at all hours of the night, doors slamming, cars driving in and out of the parking lot, people talking and yelling, customers who drank too much walking around etc. The businesses across McKnight Road have talked about damage they have incurred to their property along with the fact that the fence was not greatly maintained. The CDRB should look at a berm with a fence on it or the fence moved along with pine trees to separate and soften this area. He would hope that the CDRB looks at the needs of the resident who lives next door who has a considerable investment in his Mr. Roberts said he will make sure Ms. Finwall is aware of these concerns. Commissioner Dierich said she is a frequent customer of the 5 -8 Club and she knows the tavern itself is very small and she wanted to make sure the restaurant wasn't expanding with this proposal and that the proposal was only for the parking lot expansion? Mr. Roberts said the building will not be expanding; this is a request to only expand the parking lot. Commissioner Dierich said the reason she asked is because the first page of the staff report it states in number 3. a conditional use permit (CUP to expand the restaurant and a nonconforming parking lot) when really it should only be CUP to expand a nonconforming parking lot. If you move the driveway, is there a way that when the restaurant closes for the evening you can add a condition to have that part of the parking lot closed so the noise is reduced throughout the evening hours for the residents who live close to the 5 -8 Club? Mr. Roberts said he isn't sure of a practical way to do that. Commissioner Dierich said you could put chains up to close the driveway area. Chairperson Fischer said if a customer drives into the parking lot early and stays late then the car could get locked behind the chains. Planning Commission -3- Minutes of 06 -19 -06 Mr. Roberts said the employees' usually park the furthest away from the door in order to keep the parking spaces open closest to the door for the customers. Commissioner Dierich asked if there was a way to add that condition to help protect the neighbors? Mr. Roberts said that may be a question for the applicant and if there were a lot of problems with noise that could be something staff could look at in a year or so. Commissioner Hess asked what the distance was between the new parking area and the existing fence? Mr. Roberts said the distance is proposed at 20 feet but there has been talk of putting the fence somewhere in between that to allow some room for snow storage off the commercial parking lot but allowing the fence to be away from the property line to better accommodate the plantings the adjacent resident has. The code doesn't say the fence has to be along the property line. Staff doesn't want the fence on the edge of the parking lot because we know snow is going to damage the fence and we want room for cars to overhang but there is clearly room to make the fence meet both the needs of the parking lot and for the neighbor to the east. The CDRB will have to look at this issue closely because of all the issues here. Commissioner Hess said he was wondering if there could be a berm there, how much space is required and how high of a berm could there be? Mr. Roberts said the problem with a berm is the drainage issues. When you start building up the land there will be more water running to the east and the neighbor doesn't need more drainage onto his site so you don't want to increase the off -site runoff by building the berm. You want the water to run towards the 5 -8 Club parking lot. Chairperson Fischer asked the applicant to address the commission. Ms. Jill Skogheim, Director of Operations, JBJ Dining, Inc. speaking for the 5 -8 Tavern & Grill, 2289 Minnehaha Avenue, Maplewood, addressed the commission. They are dealing with the parking issues and the issues of the fence and landscaping and are open to discussions. The neighbor to the east said evergreens were not desirable to him because of the sun and amount of daylight issues for his landscaping and plantings that he has invested in on his property. They want to stay within the code to have the buffer area between the commercial property and the residential homes. The parking lot has become inadequate to service the needs of the customers and it has had adverse affects on Minnehaha Avenue as well as with the flow of the parking lot itself and that is the reason for this request. In January 2005 the 5 -8 Club purchased the residential home with the hope to resolve the parking issue in the near future. Planning Commission -4- Minutes of 06 -19 -06 Ms. Skogheim said in March 2006 the 5 -8 Club was prepared to move forward with this plan and met with the neighbors to discuss their concerns and made changes to the proposal based on the neighbor's comments. They are adding 20 parking spaces which mean they would be 13 parking spaces over the required number of parking spaces which will hopefully resolve the problems for the foreseeable future. The resulting improvements from this plan involve the water draining to the south eliminating runoff on the northeastern corner and they will be able to have adequate surface water storage with the expansion of the rainwater gardens on the south of the property. They will be able to add a snow storage area where they will be able to pile the snow so they don't have the issues with the fence being knocked over like they had in the past. As well as the eastern access will help with the internal circulation and the parking lot as well as the car movement on Minnehaha Avenue. This way there will not be cars making a left hand turn across the right hand turn lane. The landscaping is designed to enhance and improve the property as well as provide a buffer that is desirable for the neighbors' concerns of blocking the view of garages and allowing for sunlight for peoples gardens etc. She said they are willing to work with the city and the neighbors regarding the issues at hand. Mr. Gary Johnson, Anderson Engineering of Minnesota, LLC, 136051 Avenue North, Suite 100, Plymouth, addressed the commission. He said they recently made changes to the project plans that will enable them to meet the city requirement to infiltrate 1 inch of water from the parking lot surface and reduce the water runoff by 70% by running the drainage from the newly created impervious surface down to the south and into the proposed rainwater gardens. They are also adding some structures with sediment traps in them to the old structure to allow things to function better. From an engineering standpoint, they have addressed most of the staff concerns. Commissioner Trippler said he discussed this with Shann Finwall and asked if he is correct that they are looking at using a pervious surface versus an impervious surface for the expansion of the new parking lot? Mr. Johnson said at Shann Finwall's suggestion they discussed and investigated that. At first there was a concern whether they would have enough room for a conventional type infiltration trench and rainwater garden, then they looked at pervious pavers as well as pervious asphalt but didn't go that route. They decided it made more sense to expand on the southern end of the site which is a rock infiltration trench with a rainwater garden above it since there was one existing already. Commissioner Dierich said with homes you can only have a certain percentage of a pervious surface and a certain percentage that has to be impervious and she asked if there was a restriction like that for commercial properties? Mr. Roberts said that requirement is only applicable if the property is in a shoreland district. Chairperson Fischer asked if anyone else wanted to speak regarding this proposal. Planning Commission -5- Minutes of 06 -19 -06 Mr. James Beardsley, 2311 Minnehaha Avenue, Maplewood, addressed the commission. He stated in his letter that he sent to the city that he is opposed to this proposal because of creeping commercialism. This is a serviceable single family house, at a reasonable price, and the 5 -8 Club is bulldozing the house to build a parking lot. He said he doesn't find that to be philosophically or environmentally correct. Knowing this is probably going to take place anyway, he would like to see the fence moved away from the lot line at least 10 feet. The reason for this is he has an extensive garden that runs from the front of the yard 300 feet to the back of the yard and 150 feet of this would be affected at a cost to him of $4,000 - $5,000 just in plant materials not including labor. He believes the 10 -foot setback for the fence would allow good air circulation and good light so that the plants that are photosensitive would grow. He said he would have less of a problem with diseases on some of the very sensitive plants he has in that area. Even though he would accept the 10 foot fence setback he still opposes this project. Ms. Kathy Sorenson, 2302 Stillwater Road, Maplewood, addressed the commission. She said the way the land lays the runoff runs down into her yard and she is concerned about this. She wondered if that area could be leveled out so she doesn't get all the runoff onto her property. The fence that is there now has not been maintained and she has doubts that the 5 -8 Club will maintain the new fence either. Trucks have already gone through the fence. This proposal will affect her gardens as well but nothing like this will affect Jim Beardsley's gardens. Right now she has an existing chain link fence and her understanding is the 5 -8 Club plans to match the fence up to what is there already which puts that less than 2 feet away. She is not sure how this is going to be done with her fence there or if the 5 -8 Club plans on taking her fence down. There are also trees along that back line that have never been cut down all the way. Her main concerns are the 5 -8 Club maintaining the rear property, the fence and the water runoff onto her property. Ms. Skogheim said they are amenable to moving the fence 10 feet but the trade off is what they can do with the landscaping. They are willing to do what ever the city feels is best for the 5 -8 Club to do. Regarding the chain link fence, they are willing to work those details out with the neighbors. Commissioner Pearson asked if the planned to put up a new fence? Ms. Skogheim said they are going to put up a completely new fence. She is working with two fence companies for the possibility of a PVC fence or a chain link fence that is 90% opaque. Commissioner Pearson asked if they would be amenable to loading snow up and removing it off the site after heavy snowfalls because trying to push a large area of snow from the parking lot into a small area isn't going to work. Ms. Skogheim said the other place for the snow to go is in the 10 feet between the fence to the east and their property. Commissioner Pearson said if you start piling the snow up against the fence you are going to have the same problem the neighbors are complaining about now and the 5 -8 Club's track record of maintaining the fence has not been good. Ms. Skogheim said she is aware of one concern regarding the fence which they did respond to as a local small business. They want to fit into the community and want to work to resolve the concerns of the neighbors and their desires as well as the desires of the 5 -8 Club. The 5 -8 Club wants to be a good neighbor. Planning Commission -6- Minutes of 06 -19 -06 Commissioner Grover asked if the runoff would be improved or not that goes onto the neighbors' property to the north? Ms. Laberee said currently the drainage flows to the northeast corner of the residential property where the parking lot is proposed. The parking lot will have curb and gutters so the runoff will stay within the parking lot and the off -site drainage will be considerably reduced from what it is now. The water from the parking lot will drain into the rainwater gardens. Commissioner Dierich said this building is not the most attractive and now they are adding this really large parking lot which has no greenery. She asked if any thought had been given to planting landscaping in the dead spaces such as in parking spaces 33 & 34 and in the median between spaces 36 & 35, and possibly planting trees at the end of spaces 67 & 54 where the lights are to break up the expanse of the asphalt? Mr. Roberts said in looking at attachment 7, page 15 in the staff report, it shows landscaping planned for the site. He thinks the two striped areas on the corners of the plan are intended for snow storage and those areas would not have to be paved but he wouldn't want to plant landscaping there and have it get buried by the snow but that could be an opportunity for additional greenery on the site. He will pass that information onto Shann Finwall but that is something the CDRB will be reviewing as well. Commissioner Dierich said if the fence is going to be moved there should be a condition added to ensure the rear area of the property is addressed and that it doesn't become a dead zone where nobody takes responsibility for it. Chairperson Fischer closed the public hearing. Commissioner Pearson asked Ms. Laberee if she felt comfortable allowing the applicant to have snow piled up on the site by the fence or should a condition be added requiring the snow to be loaded and hauled away? Ms. Laberee said if the snow is pushed up against the fence it's going to be a problem because when the snow melts it will run onto the neighbor's property causing more problems. The snow needs to be contained in the parking lot. Commissioner Pearson said if the drive aisles are going to be narrower would it make any sense to angle the parking spaces? Mr. Roberts said the project engineer can take a look at that but you tend to lose spaces when you angle the parking spaces. Commissioner Pearson said if the parking spaces are too narrow it makes it difficult to back out. Ms. Laberee said she and Shann Finwall looked into that and found the parking stalls were adequate to back into. Planning Commission -7- Minutes of 06 -19 -06 Commissioner Trippler moved to adopt the comprehensive land use plan amendment resolution attached in the staff report. This resolution changes the comprehensive land use plan from single dwelling residential (R -1) to business commercial (modified) (BC -M) for the expansion of the 5 -8 Tavern and Grill parking lot onto an existing single - family lot at 2303 Minnehaha Avenue. The city is making this change because: a. The expansion of the parking lot will supply adequate off - street parking and loading facilities for the site. b. The parking lot will be designed in the best manner to avoid disruption of adjacent or nearby residential areas including locating the parking lot 20 feet from the residential property to the east and installing a 6 -foot high privacy fence along all shared residential property lines. Commissioner Trippler moved to adopt the rezoning resolution in the staff report. This resolution changes the zoning map from single dwelling residential (R -1) to business commercial (modified) (BC -M) for the expansion of the 5 -8 Tavern and Grill parking lot onto an existing single- family lot at 2303 Minnehaha Avenue. The city is making this change because: a. The change is consistent with the spirit, purpose and intent of the zoning code. b. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. c. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. d. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. e. The proposed change is supported by a majority of the neighbors surveyed. f. The applicant is proposing to use the property in question for a commercial parking lot and not for residential purposes. Commissioner Trippler moved to adopt the conditional use permit resolution in the staff report. This resolution approves two conditional use permits for the 5 -8 Tavern and Grill at 2289 and 2303 Minnehaha Avenue including: a. A conditional use permit to allow the expansion of a restaurant within the business commercial (modified) (BC -M) zoning district. b. A conditional use permit for the expansion of a nonconforming parking lot (20 -foot setback from residential property required, 5 -foot setback proposed). Approval is based on the findings required by the code and subject to the following: (added conditions are underlined.) Planning Commission -8- Minutes of 06 -19 -06 a. Construction of the 5 -8 Tavern and Grill and parking lot shall follow the site plan approved by the city. The director of community development may approve minor changes. b. The parking lot expansion shall comply with all city engineering requirements as defined in the June 9, 2006, engineering review. c. The proposed parking lot expansion must be substantially started within one year of council approval or the permit shall become null and void. The city council may extend this deadline for one year. d. The city council shall review this permit in one year. e. Snow shall be removed from the parking lot and hauled off site as necessary. f. The east fence shall be moved in 10 feet from the property line. Commissioner Pearson seconded. Ayes — Desai, Dierich, Fischer, Grover, Hess, Kaczrowski, Pearson Abstention - Trippler The motion passed. This item goes to the city council on July 10, 2006. Commissioner Pearson strongly recommends that the CDRB take a look at the east wall and sufficient screening for some type of treatment for noise reduction in consideration of the single family homes in the area. Commissioner Trippler abstained due to a possible conflict of interest as he is serving on the Environmental Committee with James Beardsley, 2311 Minnehaha Avenue, the neighbor who spoke against this proposal. DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JUNE 27, 2006 b. 5 -8 Tavern and Grill Parking Lot Expansion — 2289 Minnehaha Avenue East Ms. Finwall said the owners of the 5 -8 Tavern and Grill located at 2289 Minnehaha Avenue have purchased the single family house located to the east of their existing property (2303 Minnehaha Avenue). Jill Skogheim of the 5 -8 Tavern and Grill is proposing to demolish the single family house for the expansion of the restaurant's parking lot. On June 19, 2006, the planning commission recommended approval of the comprehensive plan change, rezoning and conditional use permit. Ms. Jill Skogheim, Director of Operations, JBJ Dining, Inc., representing the 5 -8 Tavern & Grill, 2289 Minnehaha Avenue East, Maplewood, addressed the board. She said they are in agreement with the conditions listed in the staff report. They are amenable to working with the neighbors regarding the fencing, landscaping and screening. The lighting proposed is between 0 and .1 foot - candles. Board member Hinzman said it appears that the light pole heights are 15 feet tall in the center of the parking lot. He said you may want to look at moving those lights further to the east with cut -off shields to get the light intensity across the parking lot without it bleeding light to the east property line. Ms. Skogheim said her understanding was the lighting contractor was going to use cut off shields so she was not sure why the light illumination was so high on the plans. Chairperson Olson asked if someone could point out where the new trees would be planted on the site along with the areas that would be enhanced. Ms. Skogheim pointed out the new trees and landscaping on the site plan. Board member Schurke asked if the current parking lot is fairly level? Ms. Skogheim said the parking lot slopes downward to the south. Board member Schurke asked if they considered relocating the rainwater garden that is on the south edge along with the small strip of rainwater garden and relocate that to the north to provide more of a buffer for the neighbors to the north? Ms. Skogheim said the primary concern of the neighbor to the north is that there is a drainage problem now where everything drains into the northeast corner of 2303 Minnehaha Avenue, Mr. Beardsley's and Ms. Sorenson's property. By draining everything away from there they would be decreasing the amount of water that gathers there by 75% which is viewed by the engineering department as a positive. Board member Schurke said he was more interested in knowing if there was an advantage to having the buffer. It may make the residential area feel softer. From a lighting standpoint, he asked what the operating hours are and if the 5 -8 Club turns the parking lights off? Community Design Review Board 2 Minutes 6 -27 -2006 Ms. Skogheim said they typically turn the parking lights off that face the south, and the west - facing lights stay on into the night and shut off on a photo cell. Sundays they close at 10:30 p.m., all other nights they are open until midnight and on Fridays they stay open until 1:00 a.m. The cut off shields for the lights will help with the dark sky at night policy. Mr. James Beardsley, 2311 Minnehaha Avenue East, Maplewood, addressed the board. He said his house is the most affected by this development. The drainage issue from the parking lot runs into his property already from the winter and the spring rains. He just doesn't want to add to the drainage he already gets on his property. Moving the rainwater garden would only force the water into the direction they don't want the water to flow. He currently has a sump pump that runs most of the year because of the drainage. Anything to get the water to run to the south would be greatly appreciated. As far as moving the fence he had not heard about the fence being relocated seven feet from the east property line. Originally they had talked about moving it ten feet away. He is not opposed to the fence being seven feet away, but he wants to make sure that whatever happens doesn't adversely affect his plantings that he has worked so hard to maintain. He is opposed to this proposal in general. He doesn't believe it is right to allow a reasonably priced home to be bulldozed just so a parking lot can be put in. Mr. Beardsley said, however, knowing that this proposal is going to happen anyway he would like to continue working with the 5 -8 Club to make sure his property is not compromised in anyway. Chairperson Olson said Mr. Beardsley's letter stated that he is a Master Rosarian for the American Rose Society and one of only 250 in the United States. She asked how many roses Mr. Beardsley has on his property? Mr. Beardsley said he has approximately 180 roses in his yard. Chairperson Olson asked how many of his plantings would be affected by this? Mr. Beardsley said along his west property line there is a 20 -foot hedge of roses and many other types of plantings. There is a water garden along with a path on his property. Dale Trippler from the planning commission said the yard looks like a jungle because there are so many different plantings on the property. He didn't believe there was an adverse affect on relocating the fence between seven and ten feet. Whether the fence is seven or ten feet away that will still give the plants the light and air circulation they need and should not affect the root systems. Chairperson Olson said Mr. Beardsley said something in his letter regarding a fence that was damaged on the 5 -8 Club property. Mr. Beardsley said the damage to the fence had happened in the past. He said his yard is toured by groups of people and he would like to see that the property looks as nice as possible so it does not adversely affect him. He has tours of his yard coming up in August and September for people to enjoy the plantings he has worked so hard on. Chairperson Olson congratulated Mr. Beardsley on his gardening efforts. Community Design Review Board 3 Minutes 6 -27 -2006 Board member Schurke said as a precedent the city should not be supporting the demolition of affordable housing in Maplewood. Does the city have a policy regarding the elimination of housing for the use of parking lot? Ms. Finwall said she was not aware of such a policy in the comprehensive plan, except the policy to promote affordable housing. In this instance it will create a more conforming parking situation for an existing business and that this type of situation is desirable. Board member Schurke said he can understand the value of that but would appreciate staff to get an answer to that question. The goal should be to retain affordable housing and not get rid of it as the neighbor voiced. Chairperson Olson said she and her husband have tried to eat at the 5 -8 Club several times and have seen vehicles parking on the grass, across the street, and literally on the boulevard so she is sympathetic to the need for more parking for the 5 -8 Club. She looks very favorably on relocating the driveway to the east because this intersection is partially blind anyway and it can be tricky. So any improvements to the parking situation are a positive thing. She is sympathetic to the landowners by the 5 -8 Club and she is glad everyone is working together to resolve the issues and concerns. Board member Schurke moved to approve the plans date - stamped June 19, 2006, for the 5 -8 Tavern and Grill (2289 Minnehaha Avenue) parking lot expansion. The city is approving these plans based on the findings required by the code. The applicant shall do the following: (changes made by the community design review board are underlined if added and crossed out if deleted): a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading permit for the parking lot expansion the applicant must submit the following for staff approval: 1) Revised grading and drainage plan showing the relocation of the driveway to the west, in line with the first drive aisle. The grading and drainage plan must be approved by the city engineering department and must comply with all requirements as specified in the June 9, 2006, engineering review. 2) Revised site plan showing the following: a) Relocation of the fence seven feet from the east property line. b) Relocation of the driveway to the west, in line with the first drive aisle. c) All new parking stalls 18 feet deep. d) Reduction in the new drive aisles to 20 and 19.5 feet wide and posting the drive aisles as one -way traffic with arrows and signs. Community Design Review Board Minutes 6 -27 -2006 4 e) Replacement curbing (to match existing) along Minnehaha Avenue from the west side of the existing driveway entrance up to west side of the new driveway entrance. 3) Fence elevations showing style, height, materials, and color; and also specifications on which portions, if any, of the existing fence will remain. 4) Revised landscape plan showing the following: a) Sizes of all proposed plants. b) A detailed plan of the plantings on the west side of the fence to include at least 1 tree and 18 shrubs. c) A detailed plan of the plantings on the east side of the fence to be approved by the property owner of 2311 Minnehaha Avenue prior to planting. d) A detailed plan of the plantings proposed in the rainwater garden. e) A detailed plan for the area north of the Stillwater Road driveway to include hearty plants and/or decorative boulders. f) The replacement of all dead or unhealthy plants previously required. g) The location of all sprinkler heads for the required underground irrigation system (code required). h) In addition to the above, all common grounds shall be sodded (except for mulched and edged planting beds). 5) A revised photometric plan showing the light illumination from all exterior lights not exceed .4 foot candles at all property lines. 6) Obtain a permit from the Ramsey County Public Works Department for the relocation of the Minnehaha Avenue driveway. 7) Obtain a permit, if required, from the Ramsey Washington Metro Watershed District for the grading of the expanded parking lot. 8) Submit a cash escrow or an irrevocable letter of credit for all required exterior improvements. The amount shall be 150 percent of the cost of the work. a. Prior to final inspection of the expanded parking lot by the city the applicant must: 1) Complete all required exterior improvements including parking lot, screening fence, landscaping, underground irrigation, and exterior lighting. Community Design Review Board 5 Minutes 6 -27 -2006 2) Repair all portions of the existing fence (unless a new fence is installed) that are broken or loose. At a minimum, the applicant must replace the existing fence located on the east property line. 3) Stain the existing fence (unless a new fence is installed) and the patio boards to match the new fence. 4) Install the required replacement curb along Minnehaha Avenue. 5) Replace any property irons removed because of this construction. b. All work shall follow the approved plans. The director of community development may approve minor changes. Board member Hinzman seconded. Ayes — Hinzman, Ledvina, Olson, Schurke The motion passed. This item goes to the city council on July 10, 2006. U MF �W COMPREHENSIVE LAND USE PLAN CHANGE RESOLUTION WHEREAS, Jill Skogheim of the 5 -8 Tavern and Grill made application to the City of Maplewood for a change to the city's comprehensive land use plan from single dwelling residential (R -1) to business commercial (modified) (BC -M) for the expansion of the restaurant's parking lot. WHEREAS, this change applies to 2303 Minnehaha Avenue, Maplewood, Minnesota. WHEREAS, the legal description of this property is: South l2 of Lot 16, Minnehaha Suburban Heights. WHEREAS, the history of this change is as follows: On June 19, 2006, the planning commission held a public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the plan amendments. 2. On July 10, 2006, the city council discussed the land use plan changes. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described land use plan change for the following reasons: This site is proper for and consistent with the city's policies for commercial use. This includes: a. Require adequate off - street parking and loading facilities. b. Avoid disruption of adjacent or nearby residential areas. C. Require commercial developers to make all necessary improvements to ensure compatibility with surrounding residential uses. d. Require adequate screening or buffering of new or expanded commercial areas from any adjacent existing or planned residential development. This development will minimize any adverse effects on surrounding properties because: a. Expansion of the parking area will supply adequate off - street parking and loading facilities for the site. b. The parking lot will be designed in the best manner to avoid disruption of adjacent or nearby residential areas including locating the parking lot 20 feet from the residential property to the east and installing a 6 -foot high privacy fence along all shared residential property lines. The Maplewood City Council adopted this resolution on July 10, 2006. Attachment 16 ZONING MAP CHANGE RESOLUTION WHEREAS, Jill Skogheim of the 5 -8 Tavern and Grill has proposed the following change to the City of Maplewood's zoning map: single dwelling residential (R -1) to business commercial (modified) (BC -M). WHEREAS, this change applies to 2303 Minnehaha Avenue, Maplewood, Minnesota. WHEREAS, the legal description of this property is: South 1 12 of Lot 16, Minnehaha Suburban Heights. WHEREAS, the history of this change is as follows: 1. On June 19, 2006, the planning commission held a public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the rezoning. 2. On July 10, 2006, the city council discussed the rezoning. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described change in the zoning map for the following reasons: 1. The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The proposed change is supported by a majority of the neighbors surveyed. 6. The applicant is proposing to use the property in question for a commercial parking lot and not for residential purposes. The Maplewood City Council adopted this resolution on July 10, 2006. Attachment 17 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Jill Skogheim of the 5 -8 Tavern and Grill applied for two conditional use permits including: Expansion of a restaurant within the business commercial (modified) (BC -M) zoning district. 2. Expansion of a nonconforming parking lot (20 -foot setback from residential property required, 5 -foot setback proposed). WHEREAS, this permit applies to property located at 2289 and 2303 Minnehaha Avenue, Maplewood, Minnesota. The legal description is: Minnehaha Suburb Heights: Subject to the highway, the E 60' of Lot 13, the S 148.5' of Lot 14, and the S 1 12 of Lot 15, the S 1 12 of Lot 16, Minnehaha Suburban Heights. WHEREAS, the history of this conditional use permit is as follows: On June 19, 2006, the planning commission held a public hearing. City staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission conducted the public hearing whereby all public present were given a chance to speak and present written statements. The planning commission recommended that the city council approve the conditional use permits. 2. On July 10, 2006, the city council discussed the conditional use permits. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above - described conditional use permits based on the building and site plans. The city approved this permit because: The use would not change the existing or planned character of the surrounding area. 2. The use would not depreciate property values. 3. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water runoff, vibration, general unsightliness, electrical interference or other nuisances. 4. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 5. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 6. The use would not create excessive additional costs for public facilities or services. 7. The use would cause minimal adverse environmental effects. Approval of the two conditional use permits is subject to the following conditions: All construction of the 5 -8 Club shall follow the site plan approved by the city. The director of community development may approve minor changes. 2. The parking lot expansion shall comply with all city engineering requirements as defined in the June 9, 2006, engineering review. 3. The proposed parking lot expansion must be substantially started within one year of council approval or the permit shall become null and void. The city council may extend this deadline for one year. 4. Remove snow from the parking lot as needed. 5. The city council shall review this permit in one year. The Maplewood City Council adopted this resolution on July 10, 2006. Agenda Item L3 SUMMARY TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Legacy Townhomes LOCATION: County Road D between Kennard Street and Hazelwood Street DATE: June 28, 2006 INTRODUCTION The Hartford Group, the master developer of Legacy Village, is proposing to develop the final phase of town homes at Legacy Village. The application is for 119 townhomes which would be located on the south side of County Road D between Hazelwood and Kennard Streets. This portion of the Legacy Village PUD (planned unit development) was previously approved for 96 town house units and an office building on a 1'h -acre site at the southwest corner of Kennard Street and County Road D. The applicant is now asking for an amendment to the approved PUD (planned unit development) to build townhomes on this office site as part of their town house development. Requests 1. A comprehensive plan amendment to build townhomes where the executive offices were previously approved (a change from BC to R3H). 2. A revision of the Legacy Village PUD to allow townhomes instead of an office. 3. A preliminary plat to create home sites for sale. 4. Site, building and landscape plans. DISCUSSION Staff feels that building townhomes on the previously- approved office site would be more compatible with the surrounding and proposed townhomes. Staff, therefore, is in support of this request. RECOMMENDATION Approve the various requests submitted by the applicant for townhomes at Legacy Village. TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Legacy Townhomes LOCATION: County Road D between Kennard Street and Hazelwood Street DATE: June 28, 2006 INTRODUCTION Project Description The Hartford Group, the master developer of Legacy Village, is proposing to develop the final segment of town homes at Legacy Village. The application is for 119 townhomes which would be located on the south side of County Road D between Hazelwood and Kennard Streets. This portion of the Legacy Village PUD (planned unit development) was previously approved for 96 town house units and an office building on a 1 1 /2-acre site at the southwest corner of Kennard Street and County Road D. The applicant is now asking for an amendment to the approved PUD (planned unit development) to build townhomes on this office site as part of their townhouse development. Refer to the applicant's narrative, the attached maps and the plans. Requests The applicant is requesting that the city council approve the following: 1. A comprehensive plan amendment to build townhomes where the executive offices were previously approved. The applicant is requesting a change from BC (business commercial) to R3H (high density residential). 2. A revision of the Legacy Village PUD to allow townhomes on the site previously approved for an executive -office building. 3. A preliminary plat to create home sites for sale. 10047-35171=11 July 14, 2003: The city council approved the Legacy Village PUD, comprehensive plan amendment, tax-abatement plan and preliminary plat for Legacy Village. Since the council approved the Legacy Village PUD, the following projects have been approved or built: • Heritage Square Townhomes (220 units) • Heritage Square 2nd Addition (81 units) • Wyngate Rental Townhomes (50 units) • Ashley Furniture (completed) • Kennard Professional Building (under construction) • Maplewood Sculpture Park (completed) • Legacy Shoppes Retail (construction pending) • Ramsey County Library (under construction) • Seniors Apartment (120 units, concept approved, plan review pending) DISCUSSION Land Use Plan Change Comaatibility of Uses The proposed land use plan change from BC to R3H is not a major revision. The area previously planned for the office building is 1 l2 acres in size within this 12.49 -acre site. The office, furthermore, would have been an accessory use to the townhomes if they were rentals since it would have served as a rental office. The townhome units are now proposed to be for -sale units. Although this office site also fits the "mixed -use" concept of the Legacy Village PUD, development of this parcel would be better suited as townhomes. Townhomes would be more compatible with the surrounding townhomes than a commercial office as a neighbor. Density The proposed density is below the previously approved number of units. The approved PUD allowed a total of 198 units for the proposed site and the townhome site to the east across Kennard Street (this does not include the 1'12 -acre office site, however). The townhomes site to the east (Heritage Square 2nd Addition) has 81 units and it was approved for 102. The proposed site, without the inclusion of the office site, was approved for 96 units, totaling 198 between the two sites. The applicants proposed 119 townhomes, in addition to the existing 81 units, which would total 200 units. These two extra units could easily be absorbed into the 1 f2 -acre office site. By itself, if approved by the council, the density of this 1'12 -acre site as townhomes could have up to 15 units at the allowed density of 10.4 units per acre. The two additional units, therefore, do not pose a density concern. 2 W351 rel L5 1031 MEW 11 1 In consideration of the compatibility of uses with the proposed change and with the little affect on the overall density, staff supports the proposed comprehensive plan revision. PUD Revision For the reasons stated above, staff finds no problem with the PUD revision to substitute the office site with an extension of the townhome development. The PUD conditions for the rental townhomes and officelclubhouse must be revised, however, if the council approves the change to townhomes for the corner office site. Staff has noted these revisions in the attached PUD resolution at the end of this report. Preliminary Plat The applicant is requesting approval of a preliminary plat to sell the individual townhomes. This is typical of such developments. Staff does not find any unusual concerns with doing so beyond the usual requirements for platting which include things like the signing of a developer's agreement, maintenance agreement, the approval of final grading/drainage/erosion-control/utility plans and the dedication of any necessary easements that the city engineer may require. Maplewood Engineer, Michael Thompson, reviewed this proposal and made several comments in his attached report. Staff recommends that the city council require that the applicant comply with the statements in Mr. Thompson's report as conditions of plat approval. Design Review Architectural The proposed townhomes would be attractively designed and would be comparable in design and materials to the other owner - occupied townhomes in Legacy Village. The buildings would have rock -face concrete block foundations and horizontal -lap siding of a fiber- cement material. The gable roofs would have asphalt shingles. Garage doors would be metal with raised panels. A condition of the approval should be that any exterior utility meters be screened in a decorative manner. Building Setbacks Building setbacks meet the reduced - setback concept approved for Legacy Village. The PUD required a minimum building setback of 15 feet from street right -of -way lines. The buildings meet this minimum setback. Sidewalks The applicant has laid the site out to accommodate pedestrian connections throughout the development. Visitor Parkin The visitor - parking proposal meets the requirements of the PUD by providing one guest space for each two units with at least five guest spaces within 200 feet of the front door of all units. There is a problem, however, with width of these proposed spaces. The spaces are proposed at nine feet wide. City code requires 9'IZ feet. The site plan should be revised to meet this city code requirement. I During staff's review of this site previously by Town & Country Homes two years ago, it was brought to our attention that there were poor soils on this property. The proposed building placement covers the entire site very uniformly raising the question about whether this has been addressed or whether the soils are suitable for buildings, roads and drives. Determining soil quality for construction is a function of the building department's review when permits are applied for. The provision of a detailed soils analysis should be provided to the building official prior to construction beginning on this project. If poor soils are found for construction, corrective measures must be taken or the site plan must be revised regarding building and possibly driveway placement. W-1042 =E The proposed landscaping plan meets the direction of boulevard -tree spacing in the PUD. The tree sizes meet code requirements. Staff recommends that the landscaping around the rainwater garden at the corner of Kennard Street and County Road D be considerably further developed. This is a key focal point to the neighborhood and there is a terrific opportunity to accentuate this corner with a very attractive landscaping element around this pond. The applicant should revise the landscaping plan for staff approval. Likewise, the landscaping around the other ponds and rainwater gardens in this development should be treated more attractively to make them decorative amenities for the future residents of this townhome neighborhood. Ramsey/Washington Metro Watershed District The applicant must obtain all necessary permits from the watershed district before starting construction. Building Official's Comments Dave Fisher, the Maplewood Building Official, had these comments: The city will require a complete building code analysis when the construction plans are submitted to the city for building permits. • All exiting must go to a public way. • Provide adequate fire department access to the buildings. • All buildings over 8,500 square feet must be fire sprinklered. 4 w 1 would recommend a pre-construction meet with the contractor, the pro manager and the city building inspection department. Fire Marshal's Comments Butch GSnv@iS, the M@p|evv00d Fire M@nSh@i had these CODlDleOty/nenUin8Dl8OtS: • Need 20-foot emergency access road @t all times. • Fire protection system per codes and monitored. • Fire alarm 9yat8nn per code and monitored. • Mini sounders in each unit. • Fire department |onhbnxrequired. Get the paperwork from the fire marshal. Police Department Comments Lieutenant Kev R8bb8t noted there are O0 si pUb|iCnofetvC0OD8rOS. This plan seems tV meet the prev plans for Legacy Village. Engineering Comments Maplewood Engineer, Michael Thompson, reviewed this proposal. | have included his fDuFp8ger8pOrt. Refer t0 Mr. ThO[DpSOO'Sreport. Other than concerns regarding Vti|iU9S. grading, Sk}rrn water treatment and erosion control, Mr. Thompson stated that the developer shall: � Implement @ homeowner's association 8S part Of this development tO ensure that there is a responsible party for the regular maintenance and care of the ponds, rainwater gardens, retaining walls, private utilities and other features common tOthe development. w The developer Sh@UGi O8Dl8iOteO@DD8ag[eSDlSDt rainwater gardens, ponds and sumps. The project p|@ns shall clearly point out the w A 20-foot-wide easement needs to be dedicated over the centerline of the existing 18-iOCh storm sewer pipe that extends b} Wetland F. The proposed steps over the storm sewer pipe shall be relocated outside of the easement. w The developer shaUdedicateapedestriantrai|easement by separate document over w The developer shaUenterintoad r'sagreenlertvviththocKvfnrtho * The developer and project engineer shall satisfy the requirements of all permitting Citizen Comments Of8 large number of surveys staff mailed (209) toneighboring property owners, we received very few replies. Of the eight that did reply, two had no comment and six were opposed. Refer k] the comments iD the Citizen Comments section Of this report for the complete comments. The concerns raised, though, were regarding increased traffic, there being too many k}vvnhome8 already and the loss [f trees/wetlands/wild |ife. Traffic Traffic will increase with the continued build-out 0f Legacy Village. This iS the reason, however, for the extension and improvements Cf County Road O which are taking place. These roadway improvements will handle the future traffic needs. Density—Too Many Homes AlreadV The housing in Legacy Village, along with the other nearby townhomes and condominiums, will create G rather high |y-pOpu|@tedarea. This has been foreseen, hOvv8v8r with all the multiple-dwelling housing p|8DO8d for this area. Some feel that the city should not allow any further development until all Cfthe existing homes have been sold and occupied. Unfortunately, the city cannot regulate the Dl@[ket-p|8C8. VVH must allow housing based OO the city's approved development plans and our land use controls. |f these are being met, the city cannot stop the proposed development. Loss of Wildlife, Wetlands and Trees |ti8 always sad and unfortunate k] see the loss Cf trees and wildlife habitat. This site, however, was approved for development in 2003 and it is proceeding according to that approved plan. Wetlands will be preserved 0[ mitigated also @s previously approved by the PUDdewn|oprnent plan. COMMITTEE ACTIONS June 10.20O0: The planning commission recommended approval Of the land use plan change, PU[> amendment and preliminary plat. They also suggested that the community design review board require designated CnO8Svva|ks across Village Trail East t0 access the pedestrian trail tO the south. June 27,20OO: The community design review board recommended approval Ofthe design plans subject tOconditions. RECOMMENDATIONS A. Adopt the resolution approving the comprehensive land use plan amendment from BC (business commercial) b]R3H (high deDSih/F8SideDti@|\fo[@1Y2-@Cr8p8[CH| previously planned for @n office building in Legacy Village. Approval [fthis change Z is because townhomes would be more compatible and in character with the adjacent townhome development than the previously approved commercial building and because the proposed density of this site would be 13 units less than it potentially could be. B. Adopt the resolution approving a revision to the Legacy Village planned unit development as it relates to the previously- approved rental townhomes and executive -office suites and clubhouse sites. Approval of this revision is based on the findings required by the ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): 1. The development shall follow the plans date - stamped May 11, 2006, except where the city requires changes. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the requirements in the engineer's report dated June 1, 2006. 5. The applicant shall provide a copy of the homeowner's association documents to staff for approval. 6. The following changes are hereby made to the approved PUD conditions: Rental Townhomes . a. The project will be constructed according to the plans date - stamped May 11 , 2006 from H artford Group dated 6/2/03 in all details except as specifically modified by these conditions. IJA !j1111! ULIZI r rr_ parr_ n�s�vrsr�. gtrr._ ��srr�: srs: r_. n:�::r_�Omr._rrr_rrs FPM rp_�rirz�. 7 11 WIN • r •. . ■ The grades of the power line trail and all public sidewalks will meet ADA guidelines for slope. i M-2 3 _ i , • n. The curve in Village Trail East Street A opposite buildings 10 and 1 shall be flattened as much as possible to limit headlight lag re on aimed into the front of the units. o. All setbacks are approved as shown barring any construction requirements regarding the power line easement to the south from Xcel. Front building setbacks (clubhouse and buildings 1, 4, 5, 14, 15, 21, 22, 23, 24, 25 and 26) to Hazelwood Drive, Kennard Street and County Road D that are less- than ■ as shown on the site plan, down to )f 5' for the clubhouse and 15'for the townhome buildings • enhance the urban the streets and •- • . W l zir n. The curve in Village Trail East Street A opposite buildings 10 and 1 shall be flattened as much as possible to limit headlight lag re on aimed into the front of the units. o. All setbacks are approved as shown barring any construction requirements regarding the power line easement to the south from Xcel. Front building setbacks (clubhouse and buildings 1, 4, 5, 14, 15, 21, 22, 23, 24, 25 and 26) to Hazelwood Drive, Kennard Street and County Road D that are less- than ■ as shown on the site plan, down to )f 5' for the clubhouse and 15'for the townhome buildings • enhance the urban the streets and •- FTMr KHRUMMMI 53 F 11 1 10:11111 q. Visitor - parking spaces for the rental town homes will be added or modified as follows: 1) Parking spaces will be added so there is a total of at least 48 spaces on the unrest side of Kennard and at least 51 spaces on the east side of K ennard such that the front door of no unit is more than 200 feet from a group of at least 5 spac s The applicant shall provide visitor - parking spaces at the minimum quantity of one -half space per townhome unit. This works out to a minimum of 60 visitor parking spaces required. Furthermore, the visitor - parking spaces must be placed such that the front door of no unit is more than 200 feet from a group of at least five spaces. INC .. Wir"M - s. An easement over the power line trail on this parcel will be provided to the city for access and maintenance. zi -- - - -- - - -- - -- • -- -- - - -- - -- -- - -- - -- s. An easement over the power line trail on this parcel will be provided to the city for access and maintenance. C. Approve the preliminary plat for the Legacy TOvvDh0DleS8t Legacy Village, subject to the following conditions: 1. The applicant shall comply with the requirements in the city's engineering report dated June 1.2O0O. 2. The applicant shall sign 8 developer's agreement with the city engineer before the issuance of8 grading permit. 3. The applicant shall dedicate any easements and provide any written 8Qpe8rn8nts that the city engineer may require as part of this plat. 4. The applicant shall pay the city escrow for any documents, easements and agreements that the city engineer may require that may not be ready bythe time Of plat signing. D. Approve the plans date-stamped May 11 for the Legacy TOvvOhO[DeSEt Legacy Village. Approval is subject tO the developer complying with the following conditions: 1. Obtain city council approval Of8 comprehensive land use plan revision from BC (business commercial) to R3H (high density residential) to build townhomes on the previously-approved office site. 2. Obtain city council approval of a revision to the previously-approved planned unit development for this project. 3. Obtain Cib/ council @ppn}v@| of the preliminary plat for this project. 4. All requirements of the fire rn@rsh8| and building official rnV8t be rneL 5. The applicant Gh@|| obtain all required permits from the Fl8DlSHy-VV8ShiOgtOO Metro Watershed District. 0. All driveways and parking lots shall have continuous concrete curbing. 7. All requirements of the city engineer, O[his consultants working for the city. shall b8 met regarding grading, drainage, erosion control, utilities and the dedication Cf any easements found UJbeneeded. All conditions Dfthe Maplewood engineering report dated June 1, 2006 must be complied with. 8. Repeat this review in two years if the city has not issued @ building permit for this project by that time. 8. Any identification signs for the project rnV8t meet the requirements of the city sign ordinance and the PUDapproval. 1O. The setbacks are approved anproposed. 10 11. The applicant shall: • Install reflectorized stop signs at all driveway connections to Hazelwood Street and Kennard Street. • Install and maintain an in- ground lawn irrigation system for all landscaped areas. • Install all required trails, sidewalks and carriage walks. • Install any traffic signage within the site that may be required by staff. • Revise the site plan for staff approval providing for all visitor parking stalls to be at least 9'/2 feet wide. • Provide a revised landscaping plan for staff approval providing considerable landscaping in and around the rainwater gardens and around ponds. • Provide a screening plan to staff for approval for any visible utility meters on the outside of the building. No end units facing County Road D shall have meters. • Provide a detailed soils analysis to the building official and city engineer prior to applying for building permits to ensure that there is proper soil stability for construction. 12. The applicant shall take care to make sure that site lights do not exceed a .4- foot- candle spillover onto homes when lighting the private street and drives. 13. The applicant shall submit an address and traffic signage plan for staff approval. 14. The applicant shall provide the city with cash escrow or an irrevocable letter of credit for the exterior landscaping and site improvements prior to getting a building permit for the development. Staff shall determine the dollar amount of the escrow. 15. RII work shall follow the approved plans. The director of community development may approve minor changes. 16. R temporary sales office shall be allowed until the time a model unit is available for use. Such a temporary building shall be subject to the requirements of the building official. 17. The applicant shall work with staff to provide three crosswalks across Village Trail East to access the power line trail to the south. The applicant shall also provide three paved trail connections to the power line trail. This plan must be established before a building permit is issued. 11 18. All street lights shall match the design of the street lights already used throughout Legacy Village. 19. The applicant shall install wetland protection buffer signs at a spacing of every 100 feet around the outer edge of the wetland buffer. These signs shall comply with the city's approved design for such signs and shall say, "Wetland Buffer Area —Do Not Mow, Cut, Dump, Disturb Beyond This Point —City of Maplewood." 20. The applicant shall provide the color scheme for all buildings to staff for approval. 21. The applicant shall stagger the retaining walls in a terraced fashion if they exceed a height of six feet. The applicant shall install a decorative, protective rail on the top of all retaining walls that exceed a height of four feet. This will be subject to staff approval. 22. The applicant shall utilize "through the wall" venting to minimize the many roof penetrations that are potential for these buildings. 12 CITIZEN COMMENTS Staff surveyed the 209 property owners within 500 feet of this site for their comments. Of the eight replies received, two had no comment and six were opposed to this proposal. I* - . • As a neighbor we completely disagree with this proposal. What we need in the area is a kids' park and green land. We were in fact told by our builder, Town & Country Homes, that at the time of our purchase that the city was thinking of having a park in our neighborhood. (Shah, 1635 Legacy Parkway) Absolutely against any further development. The proposed area is the only area left with any trees. When we moved into our townhome, we looked out onto woods with water and daily saw deer, fox and other wildlife. The new developments have destroyed what nature was here and the new development will destroy the only remaining nature. The developments have brought noise, increased traffic with high speeds and destruction of nature. There will be nothing "pretty" about the area anymore. This is the #1 reason we will be putting our home up for sale within the next few months. (Henderson & Waller, 1621 County Road D) • We oppose this development as it will diminish the wetlands which were on the original plan. This development will also add even more traffic into the area. With all the development that's been done in the last year, we have high traffic already. (Tom Gelbmann, president of the Board for the Cardinal Pointe members /owners, 3003 Hazelwood Street) I do not agree with tearing up the wetlands to build more townhomes. The wetlands is one reason why I bought my town house. I enjoy watching all deer walk through there. Another reason why I bought my townhouse is because it is in a quiet location away from the commercial business and other townhouses. I think if you built more town houses in the area it will definitely lessen the chances for the rest of us to sell our home in the future. I think adding more town houses to the area will lower the market value. (Stebbing, 1567 County Road D) I would like to see more green space in Legacy. By cramming in so many condos, it's beginning to look like the projects. Please see to it that Legacy includes as much open green space as possible on this corner to make this a more attractive neighborhood. Consider this area 20 -30 years from now. When overbuilding consumes every inch of land, rarely is a healthy, vibrant neighborhood present. Typically, this type of over - crowded area is pretty rough, attracting low- income households, gangs and crime. (Bailey & Shenigo, 1613 County Road D) Refer to the attached e -mail letter from Jon Sticha, 1567 County Road D. Mr. Sticha's concerns are regarding loss of trees, wetland and wildlife habitat. More housing will force existing homeowners to sell for less. There are too many vacancies now. Is there really a need for more townhomes in this area? 13 REFERENCE SITE DESCRIPTION Site Size: 12.49 acres Existing Use: Undeveloped SURROUNDING LAND USES North: County Road D and townhomes South: Heritage Square Town Homes East: Heritage Square 2nd Addition Townhomes West: Hazelwood Street PLANNING Land Use Plan Designation: Existing R3H and BC; Proposed all R3H Zoning: PUD Findings for PUD Approval City code requires that to approve a planned unit development, the city council must base approval on the specific findings. Refer to the findings for approval in the attached resolution. APPLICATION DATE We received the complete applications and plans for these requests on May 11, 2006. State law requires that the city take action within 60 days of receiving complete applications for a proposal. City council action is required on this proposal by July 10, 2006. 14 p:eec3\LegocyTnvvnhnmeo006 Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Land Use Plan Map 4. 2UO3 Legacy Village PUD 5. 8ite/LandmoapingP|an G. Proposed Subdivision 7. Building Elevations 8. Applicant's Narrative 0. Memo from Michael Thompson dated June 1, 2008 10. E-mail from Jon Stiuha dated May 10 2008 11. Land Use Plan Resolution 12. Planned Unit Development Resolution 13. Plans date-stamped May 11, 2006 (separate attachment) 15 A N Attachment 1 61 x _ SITE M® RBO eay, t Parr ru,° � est Mail J t Hazelwood f i t f t tk t t 'ark a LJ t F q VE ry � 111: l F k arvest Parte Location Map Legacy Townhomes 16 i� N I COUN BEAM Attachment 2 Zoning Map Legacy Townhomes 17 i� N B 17, COUN Attachment 3 Land Use Map Legacy Townhomes Attachment 4 LEGACY VILLAGE AT MAPLEWOOD ' qs 4•' i. �I �il�tilst{ -Z F 6 It lo NK 1 7-- OUTLOT H kW 5ALN Tovediames GOMM IM AL pit ti glob DUTLOT G MWALFRANT ImAr. OUTLOT tR APPROVED PUD DEVELOPMENT-CONCEPT PLAN JULY 14 2063 Wo 0 k" r it"'! F0 MWALFRANT ImAr. OUTLOT tR APPROVED PUD DEVELOPMENT-CONCEPT PLAN JULY 14 2063 Wo Attachment 5 I LAO 21 iZ t 21� P , fit 31 1 i: I I VN 4 N i 1 l;, K to fill �;R i Eli 1 . y 11 NI NO", "Y gh. lip � �� Y8 � �� log of 641 l oil 1111 H't N is At it l i p lu A 2 0 Attachment 5 I T oil I La o o iC I lk I r 21 t7 22 Attachment 8 -- WUAWL� Im 10 LUI CROUP, INC. REAL ESTATE DEVELOPMENT• ARCHITECTURE - ENGINEERING - MANAGEMENT RECEIVED May 11, 2006 MAY 1 12006 LEGACY VILLAGE TOWNHOMES RESIDENTIAL TOWNHOMES CITY OF MAPLEWOOD, MINNESOTA Narrative in Support of Comprehensive Plan Amendment PUD Amendment Preliminary Plat Approval and Community Design Review Board Approval DEVELOPER Hartford Group, Inc. 7900 Xerxes Avenue South Suite 1300 Bloomington, MN 55431 952 - 838 -2420 Fax: 952 - 838 -2401 www.hartfordgip.com PROPERTY OWNER Legacy Holdings -MW, LLC 7900 Xerxes Avenue South Suite 1300 Bloomington, MN 55431 952-838-2420 Fax: 952 - 838 -2401 ARCHITECT/ENGINEER Hartford Group, A/E, Inc. Hal Pierce, AIA Patrick Sarver, ASLA Aaron Archbold, PE 7900 Xerxes Avenue South Suite 1300 Bloomington, MN 55431 952 - 838 -2420 Fax: 952- 838 -2401 www.hartfordg 7900 Xerxes Avenue South - Suite 1300 - Bloomington, MN 55431 - 952 -838 -2400 (P) - 952- 838 -2401 (F) - www.hartfordgrp.com 23 X. THE PROPERTY Prior Review This property is part of the larger Legacy Village development for which the City Council approved the PUD, comprehensive plan amendment, tax abatement plan and final plat in 2003. Property Location and Boundaries The Property is 12.43 acres located in the northwest comer of the Legacy Village development, legally described as Lot 1, Block 1, Legacy Village of Maplewood and bounded on the north by County Road D, on the west by Hazelwood Street, on the South by future City parkland and the Heritage Square townhome development and on the east by Kennard Street. Property Use and Adiacent Uses The Legacy Village PUD approved the Property for high density residential, with a business commercial use approved in the northeast corner. On the west edge, there is AUAR Sub -Area 2, a row of five existing residences totaling 4.6 acres. Town & Country Homes is constructing its Heritage Square II townhome project across Kennard Street to the east; townhomes and retail development is to the north, and future City parkland and the Town & Country Heritage Square townhome development to the south. II. THE LEGACY VILLAGE DEVELOPMENT PLAN Application Summary Hartford specifically requests the City Council approve the following: A revision of the Legacy Village PUD to allow a high density residential use for the entire Property. 1 An amendment to the comprehensive land use plan from BC (business commercial) to R3H (high- density residential) for the portion of the property located at southwest corner of Kennard Street and County Road D. 3. A preliminary plat for the new lot line configuration. 4. Site, building and landscape plans. Proposed Development Plan and Building Description Hartford requests that the City Council approve its plan to develop construct 119 direct entry townhomes in eighteen buildings. Each townhome building has from five to seven units. The townhomes are designed in a traditional two -plus story style, with rock faced architectural block 24 foundation treatments and shingled gabled roofs. Details are traditional mullioned windows, with arched and bay windows. Features such as front yard private space, varied front entrance and window styles, and roof dormers provide individuality for each home. Each unit has a two - car garage with an additional 66 parking spaces located throughout the Property. A private drive (Village Trail East) will serve the development. Directly to the south is future City parkland and the central east -west Village Trail, allowing easy walking access throughout Legacy Village. Village Trail connects to Southlawn Drive in the east for easy access to Maplewood Mali, the new Anoka County Library and the surrounding retail and commercial development, connecting with Hazelwood Street in the east and Kennard Street in the west. The parkland (Lot 2, Block. 1, Legacy Village of Maplewood) will be conveyed to the City at a mutually agreeable time. It is Hartford's intention to rough grade the park site as a part of this development. We will work with City park staff to ensure that the grades are consistent with City plans. The townhomes will be part of a newly established condominium association that will govern the operation and maintenance of the property and its amenities on behalf of the owners. Densi The original Legacy Village PUD was approved for 198 townhomes. This included Lot 1, Block 2 east of Kennard Street, approved for 81 units by the City Council on July 26, 2004, leaving 117 approved for the subject west parcel. However, the Property includes 1.5 acres previously approved for commercial use. Converting this use to high density residential at 10.4 units per acre provides for an additional 15 units. Added to the approved 117, this totals 132 potential units. Accordingly, the proposed 119 units comply with the City's density requirements. The final density of the project will be 9.53 units per acre. Open Space Hartford's plan calls for 314,518 SF or 7.22 Acres of impervious area, 57.8% of the total acreage. The remaining 42.2% of the Property will be open space. Parkin Each townhome has a two -car private garage meeting City requirements. The PUD guideline requires .5 visitor parking visitor spaces per unit or 59.5 spaces. The development plan provides for 66 visitor spaces (46 off -street and 20 on- street standard spaces), thus exceeding the City visitor parking requirement by 6.5 spaces. All of the townhomes are located within 200 feet of visitor parking. Subdivision The property is proposed to be re- platted into seven blocks lots as shown on the Preliminary Plat. 25 Upon completion of the first phase of townhome buildings, Hartford intends to file a CIC plat for the newly established association, which will be professionally managed and govern the operation and maintenance of the property. Design Review Board The Legacy Village Townhome project has been professionally designed by Hartford relying on aesthetics as a valued amenity and selling point. Main entrance doors front the streets or paths to reinforce the village's charming character. Hartford's focus is to continue the legacy tradition to emphasize pedestrian traffic and the streetscape. The initial building elevations show the detail and quality materials typical of Hartford neighborhoods. Hartford has worked with consultants and staff of other communities, and added their positive ideas to the Legacy Village Townhome design. Hartford is requesting Maplewood's Design Review Board approval for the townhome buildings. Planned Unit Development Revision. 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's comprehensive plan and Code of Ordinances. Because the majority of the site has been approved for townhomes, changing the office use in the northeast corner so that the entire site use is designated for townhome use also conforms. 2. The use would not change the existing or planned character of the surrounding area. Hartford's proposed use change will not The use would not depreciate property values. Har ford's proposed use change will not. 4. The use would not involve any activity, process, materials, equipment or methods operation that would be dangerous, hazardous, detrimental, disturbing, or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage water run -off, vibration, general unsightliness, electrical interference or other nuisances. HHarffiord's proposed use change will not. 5. The use would generate only minimal vehicular traffic on local streets and would not create other traffic congestion or unsafe access on existing or proposed streets. Hartford's proposed use change complies with this factor. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 26 Hartford's proposed use change complies with this factor. 7. The use would not create excessive additional costs for public facilities or services. Hartford's proposed use change will not. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design Hartford's proposed use change complies with this factor. 9. The use would cause minimal adverse environmental effects. Hartford's proposed use change complies with this factor. Land Use Plan Change. Please see the attached graphic showing the site area currently classified as BC that we are requesting be changed to R143. Hartford believes that having a residential townhome use for the entire site fits in well with the surrounding uses and the overall development plan. It will have a minimal impact on utility systems. III. SUMMARY OF RATIONALE FOR PROJECT APPROVAL Legacy Village Townhomes provides a high - quality residential development that fully integrates with the surrounding Legacy Village project. Successful developments throughout the metropolitan area are incorporating a mix of housing options, and in many redeveloping suburbs, are bringing the first significant new housing options to those communities. The townhomes provide another housing option and compliment the adjoining home concepts by Town & Country and the Wyngate workforce housing being constructed by Hartford to the east. 27 Attachment 9 Page 1 of 4 Engineerine Plan Review PROJECT: Legacy Town Homes of Maplewood PROJECT NO: 06 -11 REVIEWED BY: Michael Thompson (Maplewood Engineering Department) DATE: June 1, 2006 The developer, Hartford Group, Inc. has submitted project plans for the for the last town home segment of the larger Legacy Village development. The developer or project engineer shall make the changes to the plans and site as noted and shall address the concerns listed. Drainage & Treatment 1. All rainwater gardens, ponds, and wetlands shall have emergency overflow swales lined with a permanent erosion control blanket (Enkamat, NAG350, or equal) extending to the downstream receiving waters /drainage structure. The emergency overflow elevation and path shall be marked on the plans. The normal and high water levels need to be shown for the rainwater gardens. 2. Provide a detail on the plans for rainwater garden construction. The gardens should include rock sumps, see Maplewood standard plate 115. It is important that rainwater garden construction is phased into the project schedule appropriately. Often times the gardens are constructed too early and need to be completely reconstructed at the end of the project. Ideally, the rough grading of the garden is done with the mass grading. Then gardens may be used as sedimentation basins. Once adjacent construction is complete (right before sod is placed) the accumulated sediment should be removed, the rock sumps constructed, the bottom area scarified and the final grading completed. Appropriate phasing shall be noted on the project plans for the construction of the gardens_ 3. On the project plans the existing Wetland F shall show the wetland delineator and the date of delineation. 4. The class I wetland located at the northwest corner of the development is to be filled as part of this proposed development. This wetland is being mitigated as part of the County Rd D project. The mitigation site is located just south of the new County Rd D and approximately 400 -feet east of T.H. 61. All of this is described in the Minnesota Local/State/Federal Water/Wetland Project Permit dated July 7 2003. 5. The site is meeting the 1" infiltration requirement as part of the enhanced storm water management practices by using trench infiltration and rainwater gardens. 6. The project engineer shall revise all drainage manhole catch basins upstream of the proposed ponds to include 3' sumps in order to capture sediment and debris. This includes catch basin manholes 101, 301, 401, 50 1, and 601. Page 2 of 4 7. It is unclear how runoff is being directed into the rainwater gardens from the paved areas. Runoff should be directed into the gardens via a storm sewer inlet. 8. A ten foot safety bench shall be provided at the normal water level in the western pond. Grading Erosion Control 1. Special attention shall be given to the existing Wetland F. The project engineer shall show double silt fencing at the buffer limits which shall be installed prior to any grading of the proposed development site. I The project engineer shall clearly detail a street - sweeping on the project plans for Kennard and Hazelwood Streets to address any tracking that may occur from the proposed development area. Also on the project plans, include a note that states watering of the site must occur regularly to keep dust to a minimum. 3. The project engineer shall clearly state on the plans that the contractor shall install inlet protection devices such as filter bags or WIMCO devices on all existing and proposed drainage inlet structures in order to prevent sediment from entering the storm water system. 4. All 3:1 slopes or greater require an erosion control blanket and the project engineer shall clearly label these locations on the project plans. 5. Any graded areas left undisturbed for more than 14 days shall be stabilized with a temporary seed. This shall be noted on the plans. 6. The proposed contours at the south end of the site do not tie into the existing contours. The accuracy of the existing contours shall be verified and the necessary revisions made by the project engineer. 7. The engineer shall show "J- hooks" (silt fence barrier perpendicular to runoff to decrease velocity and catch sediment) on all long downhill runs and parallel to proposed silt fence and at ditches. 8. The project engineer also shall show biorolls on longer slopes in order to reduce runoff velocity and catch excess sediment. 9. The project engineer shall provide more information on stockpiling locations and measures of containment. Also, show rough cut and fill quantities for the site. 10. The grading erosion and control plan shall provide phasing information through housing construction. More erosion and sediment control devices may be required at that time. 11. Prior to any work beginning on site, the developer must stabilize the stock pile of dirt left at the south west corner of County Road B and Kennard Street. Any sediment that 29 Page 3 of 4 reached the pond must be removed and the area restored with native seed approved by the city. Utilities 1. Submit plans to Mike Anderson at Saint Paul Regional Water Services (SPRWS) located at 1900 Rice St, Maplewood (2nd Floor) for their review and approval. 2. Submit plans to Tina Carstens at Ramsey - Washington Metro Watershed District located at 2665 Noel Drive, Little Canada for their review and approval. 3. Both the water main and sewer main in the development are not shown connecting to the proposed town homes. Please provide information on the service locations and materials to be used for the services (i.e .... 6" PVC SCH40 for sanitary sewer service laterals). 4. A water main stub off of Hazelwood was constructed as a part of the Hazelwood/County Road D reconstruction project. Asbuilts for the project have yet to be completed. The engineer shall work with the city and the city's consultant, URS, to show the new water main connection into the existing stub on Hazelwood. Miscellaneous The developer or project engineer shall submit a copy of the MPCA's construction stormwater permit (SWPPP) to the city before the city will issue a grading permit for this project. 2. The developer or project engineer shall obtain a building permit for all retaining walls that have a height greater than 4 feet. 3. The developer shall implement a homeowners association as part of this development to ensure that there is a responsible party for the regular maintenance and care of the ponds, rainwater gardens, retaining walls, private utilities, and all other features common to the development. 4. The developer shall sign a maintenance agreement, prepared by the city, for the gardens, ponds, and sumps. The project plans shall clearly point out the maintenance access route to each garden and basin, 5. A 20' wide easement needs to be dedicated over the centerline of the existing 18" storm sewer pipe that extends to Wetland F. The proposed steps over the storm sewer pipe shall be relocated outside of the easement. 6. The developer shall also dedicate a pedestrian trail easement by separate document over the trail on the south end of the development. HE Page 4 of 4 7. The developer shall enter into a Developer Agreement with the city for the construction of the trail. 8. The developer and project engineer shall satisfy the requirements of all permitting agencies. 31 Message Tom Ekstrand Page I of 2 Attachment 10 From: Sticha, Jon, A [JASticha@Bremer.com] Sent: Friday, May 19, 2006 8:51 AM To: Tom Ekstrand; City Council; Diana Longrie (External) Cc: Gammell, Sarah Subject: Development Proposal - Legacy Townhomes Proposal I recently recieved information in the mail informing Maplewood citizens in my area about a proposed development by the Hartford Group, for the area south of County Road D between Hazelwood and Kennard Street. Tom Ekstrand has asked for a few comments, so I thought I would share them with all of you. First off, I don't want to sound like a hypocrit. I understand that growth and development in Maplewood has enabled myself to have a new townhome in a new development. I don't take issue with a developer wanting to build. I take issue with where and when they want to build. The area being proposed for development is a wetland with big tall pine trees. When I chose to move to Maplewood, one of the things I really liked about my current residency was the view. Being in the city, but being able to look out and see habitat such as geese and the deer we have living there, has made this a very cozy place to live. It would be ashame to see a nice, natural habitat like that destroyed. Secondly, the timing. There have been so many townhomes built in this area during the last year that supply has far outweighed demand. There are new places being developed between Kennard and HOM Furnishings as well as many new townhouse buildings between Kennard and Hazelwood on Legacy Parkway. I've been closely watching these areas develop and two things are clear, construction speeds are slowing and houses are sifting on the market much longer. For example, the development I live in was forced to lower their selling price by $15,000 because they have 5 out of 6 townhornes on one side that they can't sell. With so much recently built and so many in the process I don't see why we need to develop the propsed area at this time. What would I like to see happen? Again, I'm not opposed to growing and developing Maplewood, just the area and the timing. First of all, couldn't we find a better area for the Hartford Group to develop? What about an area like the old City View golf course along Beam? Maybe there are already plans for this, but it's an example of an area that would be much more appropriate for development. The other thing I would like to see happen is to make the Hartford Group wait on their development. With so many vacancies why do we need to develop this area now. If in a year our two from now, all the existing homes in the area have been filled, and demand is still that strong, I may be more inclined to approve of their development. Assuming of course a better location can't be found. But right now there is realistically no need for more development. So there are my thoughts. If any of it is unclear, please feel free to contact me. Sincerely, Jon Sticha 1567-B East County Road D Maplewood MN. 55109 320-761-5151 Jon Sticha Equity/Fixed Income Trader Bremer Asset Management 651-312-3510 NOTICE - CONFIDENTIAL INFORMATION The information in this communication is proprietary and strictly confidential. It is intended solely for the use of the 5/2212006 32 Attachment 11 LAND USE PLAN CHANGE RESOLUTION WHEREAS, The Hartford Group applied for a change b)the city's land use plan from BC (business commercial) to R3H (high density residential). WHEREAS, this change applies hJthe property located 8t the southwest comer of County Road D East and Kennard Street. The legal description i9: Lot 1, Block 1 Legacy Village Of Maplewood. WHEREAS, the history of this change is as follows: 1. {JD June 19.30O0. the planning commission held @ public hearing. The city staff published @ hearing notice in the MGp|evvOOd Review and sent notices tO the surrounding property owners. The planning commission gave everyone 8t the hearing @ chance tO speak and present written statements. The planning c0rnrnis8i0n recommended that the city council approve the land use plan change. 2. [}n July 10 the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE|T RESOLVED that the city council the above described change because the proposed townhomes would be more compatible and in character with the adjacent townhome development than the previously-approved commercial building and also because the proposed density Of this site would b813 units less than there could be pOi8Dti@||y. The Maplewood City Council approved this resolution 0D2008. 33 Attachment 12 CONDITIONAL USE PERMIT REVISION RESOLUTION FOR A PLANNED UNIT DEVELOPMENT WHEREAS, The Hartford Group applied for a conditional use permit to revise the Legacy Village planned unit development by eliminating a 1 Y2-acre commercial building site and propose townhomes instead. WHEREAS, this permit applies to the 12.49-acre site in Legacy Village lying south of County Road D East between Hazelwood Street and Kennard Street. The legal description is: Lot 1, block 1, Legacy Village of Maplewood. WHEREAS, the history of this conditional use permit is as follows: 1 On June 19, 2006, the planning commission held a public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve this conditional use permit revision. 2. The city council reviewed this request on July 10, 2006. The council considered the reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council the above-described conditional use permit revision because: 1 The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 34 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions (additions are underlined and deletions are crossed out): 1. The development shall follow the plans date - stamped May 11, 2006, except where the city requires changes. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the requirements in the engineer's report dated June 1, 2006. 5. The applicant shall provide a copy of the homeowner's association documents to staff for approval. 6. The following changes are hereby made to the approved PUD conditions: Rental Townhomes . a. The project will be constructed according to the plans date- stamped May 11, 2006 , except as specifically modified by these conditions. 1 1 _ � WIN 35 E N ■ i ■ .0 W.M. . . . . . . IWMWTM I r The grades of the power line trail and all public sidewalks will meet ADA guidelines for slope. i I i i i law 0 i I i i •i • i P1101 400 1 E N ■ i ■ .0 W.M. . . . . . . IWMWTM I r The grades of the power line trail and all public sidewalks will meet ADA guidelines for slope. i I i i n. The curve in Village Trail East Street n opposite b 10 and 12 will shall be flattened as much as possible to limit headlight laa re on aimed into the front of the units. 36 law 0 i I i i •i n. The curve in Village Trail East Street n opposite b 10 and 12 will shall be flattened as much as possible to limit headlight laa re on aimed into the front of the units. 36 o. All setbacks are aDDroved as shown barring anv construction reauirements regarding the power line easement to the south from Xcel. Front building setbacks (clubhouse and buildings 1, it 5, 14, 15, 21, 22, 23, 24, 25 and 26) to Hazelwood Drive, Kennard Street and County Road D that are less- than required by the zoning code are specifically approved within this PUD as shown on thesite plan, down to minimum of 5'for the clubhouse and 15'for the townhome buildingsin order to enhance the urban character of Visitor-parking spaces for the rental townhomes will be added or modified as follows: 1 ) Parking spaces will be added so there is a total of at least 48 spaces on the west side of Kennard and at least 51 spaces on the east side o Kennard, such that the front door of no unit is more than 200 feet from a group of at least 5 spac The applicant shall provide visitor- parking spaces at the minimum quantity of one-half space per townhome unit. This works out to a minimum of 60 visitor parking spaces required. Furthermore, the visitor-parking spaces must be placed such that the front door of no unit is more than 200 feet from a group of at least five spaces. 37 NION. W". I ZI o w e 15 I 37 s. An easement over the power line trail on this parcel will be provided to the city for access and maintenance. The Maplewood City Council approved this resolution on 2006. 38 DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JUNE 19, 2006 V. PUBLIC HEARING b. Legacy Village Townhomes (County Road D and Kennard Street) (7:28 — 8:08 p.m.) Mr. Ekstrand said the Hartford Group, the master developer of Legacy Village, is proposing to develop the final segment of town homes at Legacy Village. The application is for 119 townhomes which would be located on the south side of County Road D between Hazelwood and Kennard Streets. This portion of the Legacy Village PUD (planned unit development) was previously approved for 96 town house units and an office building on a 1'/2 -acre site at the southwest corner of Kennard Street and County Road D. The applicant is not asking for an amendment to the approved PUD (planned unit development) to build townhomes on this office site as part of their town house development. Commissioner Pearson asked if there have been any soil borings taken on the site? Mr. Ekstrand said he believed so but he doesn't have a copy of the soils report. The bad soils on the site should be denoted in a report. He said Mr. Frank Janes can speak further on the soils. Commissioner Pearson said he isn't comfortable looking at changing the zoning for an area where the city does not know if the soils can hold the buildings they are proposing to build. He asked if the parking had been resolved regarding where the additional parking was going to come from since the applicant had 9-foot wide parking spaces on the plan when the code is 9 feet wide for parking spaces? Mr. Ekstrand said there is room on the site plan to construct 9'/2 feet wide parking spaces and the applicant stated the problem has been addressed on the plan. Commissioner Trippler was wondering how the people that would live there would get to the trail system because he didn't see any crosswalks, tunnels, or bridges on the plan and he is concerned about the traffic there. Mr. Ekstrand said staff thought the sidewalk system was complete and the people living there would have no problem gaining access to the trail system. The major trails and sidewalks are along the south side of the property and along Hazelwood and Kennard Street. Commissioner Trippler said he was talking about the trail underneath the power line and he was concerned how people would get across Village Trail East. Mr. Ekstrand said he assumed people would just walk across it. Commissioner Trippler asked if there would be a four way stop or crosswalk there because he is concerned about the safety of small children crossing Village Trail East to get to the tot lot which is to the south. Planning Commission -2- Minutes of 06-19-06 Mr. Ekstrand said Erin Laberee can comment on that. Ms. Laberee said there could be a striped crosswalk there to designate the crossing, and the city could look into a requirement for stop signs if warranted to stop or slow down the traffic. Commissioner Trippler said he would guess there will be a few hundred people living there and there needs to be a safe mechanism for people to get back and forth from the northern quadrant to the recreational facilities. So far this plan does not do show that. Mr. Ekstrand said the city could require the applicant to submit a plan for crosswalk locations. Commissioner Trippler said thank you. Chairperson Fischer asked the applicant to address the commission. Mr. Frank Janes, Hartford Group, 7900 Xerxes Avenue South, Suite 1300, Bloomington, addressed the commission. He said Village Trail East is going to be a private street with minimal traffic and they don't see a problem crossing there. They will certainly look into and speak to staff about providing a crosswalk if that is required. Commissioner Trippler said when he visited Finland he noticed something interesting they do there which is provide a striped crosswalk and then put a speed bump on each side of the crosswalk to ensure the cars slow down. He said that may be something to consider. Commissioner Pearson asked about the soil borings and if there was a report available? Mr. Janes said they have taken extensive soil borings from the site. They have engineers on their staff that has looked at this site. The northeast quadrant of the site has good soils. However, the western portion of the site is going to require soil corrections and they know any building pads will have to comply with the good building practices. Commissioner Pearson asked how many soil borings were taken? Mr. Janes said he didn't know how many soil borings were taken but it was somewhere in the dozens range and they are well aware of the soil conditions. Commissioner Pearson asked what depth the soil borings went to and what level they found ground water at while taking the soil borings? Mr. Janes said he didn't have that information in front of him but they would not prepare any building sites that have not been fully corrected and overseen by a professional engineering firm. He said the Hartford Group has a lot of experience and are well versed in these types of soil situations. Commissioner Pearson asked if the soil borings report had been submitted to city staff yet? Planning Commission -3- Minutes of 06-19-06 Mr. Janes said the report has not been submitted. He said it's not a requirement at this point and if there were any requirements from the building official when the building permit was pulled they would be happy to share the soils information and the work that they are going to do with the engineering staff. Mr. Roberts said Erin Laberee said she would prefer to get the soils report sooner rather than later so engineering has time to review the soil information. Mr. Janes said okay. Commissioner Pearson asked where the additional parking would go to accommodate the 9 1 /2 foot wide parking spaces? Mr. Janes said there is room on the overall site to provide bump outs there and to provide for the additional footage necessary. The landscape architects looked at this. This is something they do all the time to expand the parking and address the site plan. Commissioner Pearson said the site looks pretty tight to him. Mr. Janes said the site is tight but they will make it work and they will show it to staff to ensure everything works well. Commissioner Trippler said there was an error in the letter dated May 11, 2006, from the Hartford Group to the city naming the new library as the Anoka County Library when it should be the new "Ramsey" County Library. Mr. Janes said that was an error on their part and it should be corrected as the Ramsey County Library. Commissioner Trippler said on page 25 and 26 of the staff report, the Hartford Group lists planned unit development revisions along with nine criteria and he was assuming those are supposed to be justifications. He thinks they are statements that were made without any way, shape or form of providing any proof whatsoever that any of these things do or don't exist. Doesn't the city require the applicant to provide reasonable justification as to why these criteria will or won't be a problem and if so, is this all the applicant has to do to fill that criteria? Mr. Roberts said in cases like this the city requires some type of justification from an applicant. What is reasonable justification varies from project to project. The Hartford Group did not elaborate on any of the criteria items listed. Staff doesn't disagree with any of the criteria listed, although the Hartford Group doesn't provide much documentation of what they say is true. The question is the planning commission comfortable with the findings as the staff is. If the planning commission expects more then they should let staff know. Staff understands the project and is comfortable with the findings but clearly the Hartford Group could sell the project to the city better than they have. The change is mainly focused on removing the plan to have an office complex and change the plan to residential. The rest of the PUD is about reducing the number of units, revising the site plan and eliminating the office complex from the plan. Planning Commission -4- Minutes of 06-19-06 Mr. Ekstrand said if you take the 1 1 /2acre parcel for an office site and convert that to high density residential, the density that could be allowed per the comprehensive plan is 15 units but the Hartford Group is only proposing 2 additional units. There are 119 units proposed here and 132 units could be on the site. (Mr. Ekstrand reviewed the plan on page 18 of the staff report that represented the approved PUD for the development concept plan for July 14, 2003, when Town & Country planned to build both sites.) Now the Hartford Group is proposing to build 119 units for Lot 1, Block 1. Commissioner Trippler said when the planning commission originally reviewed this plan he liked the fact that there would be an office planned for this area and thought it would be a nice selling point for people that worked in the office complex who may live in this area and could walk to work which would eliminate some of the traffic flow. Now as this development precedes the office space is being replaced by homes and that means the concept of working and living in the same area is gone. If this would have been brought to the planning commission as all residential, the commission may have had a different focus on this. Commissioner Grover asked how much of the office space was just for the rental office and how much was for the additional office space? Mr. Ekstrand said this office building was mostly for additional office space. A very small percentage of the space would've been for the rental office space. However, it wasn't really clearly defined on the plan but typically rental offices do not take up that much space. Commissioner Grover asked if there were other parts of Legacy Village where the developer has removed office space from the plan or is this the only time? Mr. Ekstrand said the site where the new Ramsey County Library site is being built had been approved as restaurant space and could have been office space so that was a conversion to something other than what was originally approved. Commissioner Grover asked how much office space are we losing in comparison to the whole Legacy Village development site? Mr. Ekstrand said this is a 1'!2 acre parcel in an 85 acre development for Legacy Village. Commissioner Trippler said he thought the anchor of this Legacy Village development was a large office complex at Kennard Street and Legacy Parkway? Mr. Ekstrand said on the northeast corner of Kennard Street and the Legacy Parkway half of the six-acre site which is nearing completion. This developer also has plans to do a building just like this next door. Commissioner Trippler said he thought that was going to be a multi-story building. Planning Commission -5- Minutes of 06-19-06 Mr. Ekstrand said it was labeled on the plan as a corporate commercial office site. There is no one user defined for this property. The current first phase will be used by Health East who would occupy the entire first floor of the complex. The applicant is talking about building the second building ahead of schedule as they are nearing completion of the first phase. There will also be a proposal for a senior building coming in soon for this area. Commissioner Dierich said it appears the developer wants to make changes to the wetland and the ponding areas and she didn't see that addressed in the application. Many of the neighbors were upset about the loss of the big trees and she asked about the tree replacement plan because there is no information in the packet about it and the plans are very incomplete. This would help inform the neighbors in the area. Mr. Ekstrand said the trees and wetlands go hand in hand. There are a lot of trees being lost which is the sad part of this development but that fact was known from the beginning. The developer will be preserving trees around the wetlands and will be maintaining the wetlands. Ms. Laberee said there is a wetland in the eastern portion of the site that is proposed to be filled in and that has been mitigated on the south side of the new County Road D between Hazelwood and Highway 61. Mr. Tom Gelman, President of Cardinal Point, addressed the commission. He said he represents 160 seniors at Cardinal Point and their concern is the safety of the senior citizens that live there. The traffic flow along County Road D and Hazelwood Street will increase considerably when County Road D opens up. They are concerned what measures will be taken with traffic control at Hazelwood Street and County Road D. The people that live in Cardinal Point are interested in walking but are concerned about their safety with the increased traffic. Commissioner Pearson asked if it would be possible to get a copy of the soils report when staff receives it? Mr. Ekstrand said yes. Mr. Ekstrand said due to the concern of the planning commission regarding the crosswalk, a condition could be added this evening by the planning commission or it could be added to the conditions for the community design review board. Commissioner Grover moved to adopt the resolution approving the comprehensive land use plan amendment from BC (business commercial) to R3H (high density residential) for a 1 1 /2 -acre parcel previously planned for an office building in Legacy Village. Approval of this change is because townhomes would be more compatible and in character with the adjacent townhome development than the previously approved commercial building and because the proposed density of this site would be 13 units less than it potentially could be. Commissioner Grover moved to adopt the resolution approving a revision to the Legacy Village planned unit development as it relates to the previously approved renta I -town homes and executive-office suites and clubhouse sites. Approval of this revision is based on the findings required by the ordinance and subject to the following conditions (additions are underlined and deletions are crossed out): Planning Commission -6- Minutes of 06-19-06 The development shall follow the plans date-stamped May 11, 2006, except where the city requires changes. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The applicant shall comply with the requirements in the engineer's report dated June 1, 2006. 5. The applicant shall provide a copy of the homeowner's association documents to staff for approval. - IWO a. The project will be constructed according to the plans date-stamped May 11, 2006, Hartford Group dated 6/2/03 in all details, except as specifically modified by the conditions. b. A sidewalk will be provided continuously on the north or west side of Street A b Kennard Street and Hazelwood Drive, including the segment bet office/clubhouse parking lot and townhouse buildings 11 and 12. .. ... .. .. . ... I ZA! O na r ns A J;znML,=,N:I,LM d 0 WtIOT am WVW '14111110 144 ROOM-" I S a J WaTs M Wk it mw NOW IN P'P WEE —NON—NEV-1 E NE ENONE&' % RIBL�EN.—W.— RAM. LM! a J WaTs M Wk it mw NOW IN P'P WEE —NON—NEV-1 E NE ENONE&' Planning Commission -7- Minutes of 06-19-06 LY.T.-H."M Wo. 2 �2. Offill 1-11 111 1 W. NINO I =2 W. I i. I a '.101 W R W W RMNIVIINNOWN i 1- The grades of the power line trail and all public sidewalks will meet ADA guidelines for slope. W . M. +rpp,- itAll lglln� 'xi ni aS Q+rprt+ 0. n-&,al &W, + AS MIK:i jWUWAILN-Iff. Q+nninf !n+ -va nxiiarnwin &S lt WAIT NIVIL11 INII %aUN,%-L JkL_ ;w�o+ iaaid zf+iwin JBI VIIIM Nil LlIK:i WVK:i,:7L C71M.K, IWI 144 IIIWI S_L ISAI 1 39 1 1 F LIT IT'll %1%111L%ll Tit L11%, '51 14-111 Jjww�%,Ill 0 l of The curve in Village Trail East Street A opposite buildings 10 and 12 will shall be flattened as much as possible to limit headlight alare on aimed into the front of the units. All setbacks are aDDroved as shown barring anv construction reauirements reaardin FZ. IF I a PAT= ■ ■ W W ■ W M 1 .4 Visitor-parking spaces for the rental townhomes will be added or modified as follows: - "1111011 ftim i0m mw;[. .0 Film P Planning Commission -8- Minutes of 06-19-06 2) Street A will be widened to 26' curb to curb and on street parallel parking wil added along the north and west sides of the street except for within 100 • the pavement of Hazelwood Drive and Kennard Street. Mr.= 1 =2 0 101 MIN I AY, 11111MILL a a- 'C' MAY ammy "e I I " I as,&sI +.&, n,&W " - a ria,,af 12111511SUR 00 0 . A. . . . . . . . Mr.= 1 =2 0 101 MIN I AY, 11111MILL a a- 'C' MAY ammy "e &I-i A-kyw 1. f f,&,r Psn A I I 10'a hm'M rfa 1 XII Ii heIisjI Tl�s I I " I as,&sI +.&, n,&W " - a ria,,af 12111511SUR w w ORN 4WIll XI%, 111WIM-111%,1L L'T' WI III! &S VI NNI ffl. ffl --m- LLU &I-i A-kyw 1. f f,&,r Psn A I I 10'a hm'M rfa 1 XII Ii heIisjI Tl�s I I " I as,&sI +.&, n,&W " - a ria,,af Naf ea I WIWAFXIII�5 sinrleis,w Lvskni-n-- is, VI wrnn nrnn nsj nnc+ 4WIll XI%, 111WIM-111%,1L L'T' WI III! &S VI NNI oil . ........... ... . 41111 MIS MINE LVMWXVXWAMWIM LW MM[I "WIL—W-1-21EVINI—INULO S. An easement over the power line trail on this parcel will be provided to the city for access and maintenance. Commissioner Grover moved to approve the preliminary plat for Legacy Village townhomes, subject to the following conditions: 1. The applicant shall comply with the requirements in the city's engineering report dated June 1, 2006. 2. The applicant shall sign a developer's agreement with the city engineer before the issuance of a grading permit. 3. The applicant shall dedicate any easements and provide any written agreements that the city engineer may require as part of this plat. 4. The applicant shall pay the city escrow for any documents, easements and agreements that the city engineer may require that may not be ready by the time of plat signing. Commissioner Trippler seconded. Ayes — Desai, Dierich, Fischer, Grover, Hess, Kaczrowski, Pearson, Trippler Planning Commission -9- Minutes of 06-19-06 The motion passed. This item goes to the city council on July 10, 2006. Agenda Item L4 MEMORANDUM TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Planned Unit Development (PUD) Revision LOCATION: 2696 Hazelwood Street APPLICANTS: Liberty Classical Academy and First Evangelical Free Church DATE: June 21, 2006 INTRODUCTION Project Description Ms. Kathy Smith, representing Liberty Classical Academy, is proposing to open a school for grades K -12 for up to 500 students. The proposed location for this school is in the existing First Evangelical Free Church at 2696 Hazelwood Street. (See the applicant's statements on pages 7 -9 and the maps and plans on pages 10 - 14.) They want to start the school in this location with about 60 students in grades 6 — 12 in 2006 -2007. Request To have the school in this location, the church and Ms. Smith are asking that Maplewood approve a revision to an existing conditional use permit (CUP). Specifically, they are requesting that the City Council revise the conditional use permit for the planned unit development (PUD) at 2696 Hazelwood Street. This PUD is for a church and day -care center. This site is part of a larger PUD which includes the Hazel Ridge Seniors' Residence. The Maplewood City Code requires a CUP for schools in any location. (Refer to the applicant's statement started on page 7.) BACKGROUND The church building previously was an elementary school (Hazelwood School) (for grades K — 8) until about 1978. This school had about 20 classrooms with an average of 20 students per room. On August 13, 1990, the city council approved a revision to the existing conditional use permit. This revision was to allow the church to remodel the building for a church and day -care center. At that time, Health East had been using the building for office and wellness functions related to St. Johns Hospital and a day care center. This site is part of a larger PUD which includes the Hazel Ridge Seniors' Residence. (See the minutes starting on page 15.) The church uses this building for church programs such as Sunday school, youth activities, church dinners, administration and day care. Since 1990, the church expanded the existing parking lot to the south and east and added a looped drive and parking for day care drop -off. They also added a new sanctuary and expanded the gymnasium on the west side of the building. On July 24, 1995, the city council approved a CUP revision and approved a revised site plan for the church (for a parking lot expansion), subject to twelve conditions. (See the minutes on pages 19 and 20.) Since 2003, Liberty Classical Academy has been operating a school in the Phalen Lake Church at 1717 English Street. DISCUSSION The proposed school meets the city's findings of approval for a conditional use permit. As proposed to start, the school would lease seven classrooms in the lower level of the church, the worship center and the library for their functions. With 15 staff members and up to 60 students, the existing parking lot should be adequate to handle the parking needs of the school and the church. There are more than 200 parking spaces to the south and east of the building. I have revised the PUD conditions to add the school as an approved land use within the PUD. In addition, I am recommending that the city drop the conditions that the development has met or those that are no longer necessary. Traffic The city designed and built Hazelwood Street as a collector street. In the area by the church, Hazelwood Street has two traffic lanes and several designated parking bays on the east side of the street. The city designs and constructs collector streets to carry up to 6,000 vehicle trips per day. In this case, Hazelwood Street currently has about 2,600 vehicles per day between County Road C and Beam Avenue. City staff estimates that the school, with a maximum population of 500 students (if approved by the city), could add up to 1,500 vehicle trips per day to Hazelwood Street. These trips would be divided primarily between the morning and the afternoon as parents drop off and pick up the students. This would be the maximum number of vehicle trips if the school does not use any bussing for their students. The city engineer told me that this proposal would not cause traffic problems or add enough traffic to exceed the capacity of Hazelwood Street. Life Safety and Building Code Comments Butch Gervais had several comments about the proposal. They include having the address on the building and verifying that the existing fire protection and emergency lights and exits for the school meet the current code standards. It is important to note that the city will require building permits for any remodeling of the existing space and that the city will not allow the school to occupy the building until the minimum life safety and building code standards are verified by city staff and met by the church and school. In addition, one should remember that the school is asking for a land use approval and that building code and life safety issues are typically reviewed and handled by city staff after the city council acts on the conditional use permit request. Furthermore, the city council would annually review the conditional use permit to check on the school, its compliance with the conditions and any issues or matters that may arise. On June 19, 2006, the planning commission recommended approval of the PUD amendment for the proposed Liberty Classical Academy at 2696 Hazelwood Street. 2 RECOMMENDATION Approve the resolution starting on page 21. This resolution revises and extends the time for the conditional use permit for the planned unit development at 2696 — 2730 Hazelwood Street. The revision adds a school to the approved uses (the church and the day care). Maplewood bases this permit revision on the findings required by the code and subject to the following conditions (new words are underlined and deleted words are crossed out): 1. All construction shall follow the plans that the City stamped July 24, 1995, subject to the following conditions: a. All construction shall follow the site plan approved by the city and the school shall follow the floor and building plans submitted to the city The Interim Director of Community Development may approve minor changes. The City Council may approve major changes. b. Dropping the two parking spaces along the south property line at the east end of the parking lot. 2. The proposed school use on the property nnrUinn �n+ ovn�ncinn rnncfri infirm must be started within one year after the council approves this revised permit or the permit shall end. The Council may extend this deadline for one year. 3. The council shall review this permit revision in one year. 4. The school shall have no more than 500 students. 5. The property owner or manager shall sweep and restripe the parking lot before the school occupies their space. This shall include having the required handicapped parking spaces in the parking area near the building entrance. 6. The school, the church, the fire marshal and the city building official shall agree on a plan for the school and the church to make any necessary or required life safety and building improvements to the building. This plan shall include the installation and maintenance of: a. The required fire protection (sprinkler) systems. b. An early warning fire protection system (smoke detection and monitorin c. Additional emergency lights and exit signs (if necessary). d. Updated doors and hardware (if necessary). e. A proper address on the building. f. Any other changes the fire marshal or the building official deem necessary. CITIZENS' COMMENTS I surveyed the owners of the 42 properties within at least 500 feet of this site (including all those on Hazelwood between County Road C and Beam Avenue). 1 received no replies to my survey. 4 REFERENCE SITE DESCRIPTION Acreage: 6.85 acres Existing use: First Evangelical Free Church. This building is part of a larger PUD that includes the Hazel Ridge Seniors' Residence to the northeast. There is a paved parking lot immediately south and east of the church building. There is a 10- foot -wide easement and asphalt path running along the south edge of this property that connects Hazelwood Street and Hazelwood Park. North: Hazel Ridge Senior Housing and city drainage pond East: Hazelwood Park South: Single- family housing West: Hazelwood Street and single - family housing PLANNING Existing Land Use Plan designation: CH (church) Existing Zoning: PUD (planned unit development) Proposed Land Use: CH (church) Proposed Zoning: PUD PAST ACTIONS The city council, on August 7, 1980, approved the use of the former Hazelwood School for community service programs. These programs include home health care, community education, chemical dependency and family counseling and day care. In 1985, council expanded the 1980 permit to include the Hazel Ridge Seniors' Residence. The council granted a one -year time extension for the permit in May, 1986, a two -year time extension on September 28, 1987, and a one -year extension on October 23, 1989. Criteria for Conditional Use Permit Approval Section 44- 1097(a) states that the city council may approve a CUP, based on nine standards. (See findings 1 -9 in the resolution on pages 21 through 23.) FIRE CODE The Fire Marshal wants verification that the existing sprinklers and the other life- safety systems in the building meet current code standards before the school may use the building. 5 Application Date The city received the complete applications and plans for this request on May 24, 2006. State law requires that the city take action within 60 days of receiving complete applications for a proposal. As such, city action would normally be required on this proposal by July 24, 2006, unless the applicant agrees to a time extension. Attachments: 1. Applicant's Statement 2. Neighbor Letter 3. Location Map 4. Address Map 5. Area Map 6. Site Plan 7. Floor Plans 8. August 13, 1990 City Council Minutes 9. July 24, 1995 City Council Minutes 10. CUP Revision Resolution 6 Dear Maplewood Planning Commission and City Council, Liberty Oas.vicolAcuclem ' L v (C whose A) is a classical Christian school mission is to equip students of A backgrounds to grow in xvisdorn. excellence. and purpose by offering an education based on the highest academic standards grounded in a strong _P- classical tradition from a distinctiveiv Christian worldx,ICN\" 'Ale ask you to approve our CUP. LC A is a wonderful community of families who are thrilled with the education their children are receiving, The students are held to high academic and behavioral standards. We believe LCA would be a welcome addition to the neighborhood surrounding First Evangelical Free Church. On behalf of the Liberty Classical Academy Board of Directors, I 1717 En&Lish Street NfUlewood, MN 55109 651,772.2777 Dear Neighbor, NEIGHBOR LETTER Academic Distinction Classical Tradition Christian Worldview Z\ N Attachment 3 2696 Hazelwood Street Location Map First Evangelical Free Church BEAMAVE Z\ N Attachment 4 at ff r I SITE 17 `t 2681 1 U j S 26 sf F7 26W . ........ Attachment 4 at ff r I SITE 17 .. .. .. ............... .. .. .. Lloa�� J Address Map First Evangelical Free Church 2696 Hazelwood Street `t 2681 269D S 26 F7 26W . ........ 2861 (�4 E 2 El L E .. .. .. ............... .. .. .. Lloa�� J Address Map First Evangelical Free Church 2696 Hazelwood Street Z\ N 2759 2747 2737 ............... .............. 27� I 2727 .................. Attachment 5 2707 26991 73 )_c ..... ........ xx, -- ---- ---- -- - M -- ---- -- -- ------------------ ------ CD C) Of) CD ........... ............ Area Map First Evangelical Free Church 2696 Hazelwood Street Attachment 6 � \� � r -4 % � 7'( / « .a �� %1 �. z. ;7o, % �� /)� :��\ \ / d�� ~?� » :. ! I Al N, N E Seconded by Counci-Imember Carlson. Ayes - "'ayor Bastian, Councilmembers Ca son and Rossbach. Nays - Counci ember Juker and Zappa. I - - b. Manager McGuire presented the staff report. c. Director of Community Development Olson presented the specifics of the proposal. d. The Planning commission report was given. 15 g. Councilmember Rossbach introduced the following resolution and moved its adoption: WHEREAS, First Evangelical Free Church applied for a revision of thl conditional use permit for a PUD to convert the Health Resources buildi at 2696 Hazelwood Avenue for church and day-care use; WHEREAS, the PUD now includes the 75-unit, Hazel Ridge Seniors' Residence office and community services programs for day care, health and wellness and community health education; WHEREAS, this permit applies to 2696 and 2730 Hazelwood Avenue. The legal descriptions arei 1. The Planning Commission discussed this application on August 6, 1990. They recommended to the City Council that said permit be approved. NOW, THEREFORE, BE IT RESOLVED that the City Council approve the above-described revision of the conditional use permit. Approval is based on the following reasons: 1-11MMEM 16 L. The use would be located, designed, maintained, M constructed and operated to be in conformity with the City's Comprehensive Plan and Code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facties or services. 8. The use would maximize the preservation of and incorporate the site`s natural and scenic features into the development design. a 0 i 0 . . z 1. All construction must be in accordance with the approved site plan on Pages # the July 13, 1990, staff report. The Director of Community Development may approve minor changes. The City Council may approve major changes. Final plans must be brought back to the City Council for approval. 2. This permit shall be subject to review after one year from the date of approval, based on the procedures in City code. 3. The Director of Community Services shall be notified of any proposed development of the ball diamond prior to scheduling use of the softball/tee-ball facilities for an upcoming season. Seconded by Councilmember Juker. Ayes - all. 7. 8:25 P.M., Preliminary Plat Revision: Torgerson Addition Condition A. Righ of Way Acquisition Condition B. storm Sewer a. Mayor Bastla con"ened the meeting for a public hear&g regarding thi.- n request of Mr. Donald orgerson for revision of one of conditions of preliminary plat approv I for the Torgerson Addition. a condition states* ;d " t , Motion 4d for lack of a second. h. Cot/acilmember Zapp a moved tha D= a U John Gregorson. representing the Church Laurel Hawkins It * d. Councilmember Rossbach introduced the following Resolution and moved its adoRtion: NITO f(fivil W 4 M a 1. All construction shall follow the plans that the City stamped May 24, 1995, subject to f conditions: b. Dropping the two parking spaces along the south property line at the east end of the parking lot. I Seconded by Councilmember Koppen Ayes - all R # -MUMEN =toppen Ayes - al 1 M « * I ieconded by Councilmember Koppen Ayes - a m WHEREAS, First Evangelical Free Church and Liberty Classical Academy applied for a revision of the conditional use permit for a PUD to add a school as a land use to the building at 2696 Hazelwood Street that now has a church and day -care; WHEREAS, the PUD now includes the 75 -unit, Hazel Ridge Seniors' Residence, a church and a day care center; WHEREAS, this permit applies to 2696 and 2730 Hazelwood Street. The legal descriptions are: PLAT 03031 SECTION 3 TOWN 29 RANGE 22. PART OF N 800 FT OF S 1310 FT OF W 578 FT OF SE' /4 DESC AS BEG ON EL THEREOF 458.6 FT N OF SE COR THEREOF TH N ON SD EL 341.4 FT TH N 88 DEG 55 MIN 02 SEC W 578 FT TH S 133 FT TH S 88 DEG 55 MIN 02 SEC E 33 FT TH S 70 DEG 45 MIN 30 SEC E 208.85 FT TH S 40 DEG E 97.65 FT TH S 69.67 FT TH S 88 DEG 55 MIN 02 SEC E 285 FT TO BEG (SUBJ TO HAZELWOOD AVE) IN SEC 3 TN 29 RN 22. (PID 03- 29- 22 -43- 0007) 2. PLAT 03031 SECTION 3 TOWN 29 RANGE 22. PART OF N 800 FT OF S 1310 FT OF W 578 FT OF SE' /4 DESC AS BEG ON EL THEREOF 458.6 FT N OF SE COR THEREOF TH S ON SD EL 458.6 FT TH N 88 DEG 55 MIN 02 SEC W 578 FT TH N 667 FT TH S 88 DEG 55 MIN 02 SEC E 33 FT TH S 70 DEG 45 MIN 30 SEC E 208.85 FT TH S 40 DEG E 97.65 FT TH S 69.67 FT TH S 88 DEG 55 MIN 02 SEC E 285 FT TO BEG (SUBJ TO HAZELWOOD AVE & ESMT) IN SEC 3 TN 29 RN 22. (PID 03 -39- 33-43 -0008) WHEREAS, the history of this conditional use permit is as follows: On June 19, 2006, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave persons at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve the conditional use permit. 2. On July 10, 2006, the city council discussed the proposed conditional use permit. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit, because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 7 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans that the City stamped July 24, 1995, subject to the following conditions: a. All construction shall follow the site plan approved by the city and the school shall follow the building and floor plans submitted to the city The Interim Director of Community Development may approve minor changes. The City Council may approve major changes. b. Dropping the two parking spaces along the south property line at the east end of the parking lot. 2. The proposed school use on the property a_F i p � �� must be started within one year after the council approves this revised permit or the permit shall end. The Council may extend this deadline for one year. 3. The council shall review this permit revision in one year. 4. The school shall have no more than 500 students. 5. The property owner or manager shall sweep and restripe the parking lot before the school occupies their space. This shall include having the required handicapped parking spaces in the parking area near the building entrance. 6. The school, the church, the fire marshal and the city building official shall agree on a plan for the school and the church to make any necessary or required life safety and building improvements to the building. This plan shall include the installation and maintenance of: a. The required fire protection (sprinkler) systems. b. An early warning fire protection system (smoke detection and monitoring). c. Additional emergency lights and exit signs (if necessary). d. Updated doors and hardware (if necessary). e. A proper address on the building. f. Any other changes the fire marshal or the building official deem necessary. The city council adopted this resolution on 12006. MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, JUNE 19, 2006 1. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:00 p.m. 11. ROLL CALL Vice - Chairperson Tushar Desai Present Commissioner Mary Dierich Present Chairperson Lorraine Fischer Present Commissioner Michael Grover Present Commissioner Harland Hess Present Commissioner Jim Kaczrowski Present Commissioner Gary Pearson Present Commissioner Dale Trippler Present Commissioner Jeremy Yarwood Absent Staff Present: Tom Ekstrand Senior Planner Erin Laberee Staff Engineer Ken Roberts Planner Lisa Kroll Recording Secretary V. PUBLIC HEARING a. Liberty Classical Academy — 2696 Hazelwood Street — CUP (7:08 — 7:28 p.m.) Mr. Roberts said Ms. Kathy Smith, representing Liberty Classical Academy, is proposing to open a school for grades K -12 for up to 500 students. The proposed location for this school is in the existing First Evangelical Free Church at 2696 Hazelwood Street. They will start school in this location with about 60 students in grades 6 -12 in 2006 -2007. To have the school in this location, the church and Ms. Smith are asking that Maplewood approve a revision to an existing conditional use permit (CUP). Specifically, they are requesting that the City Council revise the conditional use permit for the planned unit development (PUD) at 2696 Hazelwood Street. This PUD is for a church and day -care center. This site is part of a larger PUD which includes the Hazel Ridge Seniors' Residence. The Maplewood City Code requires a CUP for schools in any location. Since 2003, Liberty Classical Academy has been operating a school in the Phalen Lake Church at 1717 English Street. Commissioner Desai asked staff to explain how they came up with 1,000 vehicle trips a day because he comes up with another calculation and asked if staff considered students driving their own vehicles to school as well. Mr. Roberts said staff did an estimation of vehicle trips based on the future potential of the school having 500 students. If in fact there would even be that many students in the future there could be the potential for bussing which would eliminate a concern regarding the number of vehicle trips a day. Staff did not consider students driving their own vehicles in the calculation. Planning Commission -2- Minutes of 06 -19 -06 Commissioner Dierich said on page 3, number 3. it states the council shall review this permit revision in one year. She asked if the city council would review the school and not review the church as well? Mr. Robert said the review is only for Liberty Classical Academy. Commissioner Hess said when he drove to the site he noticed the parking lot looked very warn, he asked if the parking lot would be resurfaced, especially because of the increased traffic in and out of the site? Mr. Roberts said staff has not heard anything regarding the parking lot being resurfaced but staff recommended sweeping and restriping the parking lot which is shown in condition 5. We could ask the applicant that question. Chairperson Fischer asked the applicant to address the commission. Ms. Kathy Smith, representing Liberty Classical Academy, 1964 Price Avenue, Maplewood, addressed the commission. She said in the recommendations shown on page 3, number 1. it states all construction shall follow the site plan approved by the city and the school shall follow the floor plans dated May 24, 2006. She asked if that was supposed to read May 24, 1995, or was there a new plan? Mr. Roberts said May 24, 2006, is the date Liberty Classical Academy submitted the floor plans for this application. He said he used that wording to try to tie that to the use of certain rooms for this request but if you or the commission have a different idea we can discuss that. Ms. Smith asked if in the future Liberty Classical Academy required the use of more rooms what would we do for that? Mr. Roberts said the staff report says the Director of Community Development may approve minor changes but if the request was large enough it would have to go back to the city council for a revision. Ms. Smith said she believed the 500 student number would have expanded the use outside the 7 classrooms and she was only concerned all the bases would be covered. Mr. Roberts said staff could change the wording to accommodate that in recommendation 1. a. to be changed to and the school shall follow the floor plans submitted to the city. Ms. Smith said Liberty Classical Academy would really appreciate the support to honor this request. The school has been doing well and has 82 students not 60 as she had originally indicated to staff. Commissioner Hess asked if she could address the question regarding the resurfacing of the parking lot? Ms. Smith said she was not aware of the need to resurface the parking lot and deferred the question to her colleague. Planning Commission -3- Minutes of 06 -19 -06 Commissioner Hess asked if they planned on submitting new plans to the fire marshal regarding the fire safety? Mr. Roberts said it's the intent of the fire marshal to do an inspection before any plans are necessary to submit for fire safety. If the fire marshal finds a need for plans to be submitted then the applicant will be required to provide that. Butch Gervais the fire marshal has been in the building in the past and thought everything was up to code by memory but wanted to double check the building upon doing another walk through inspection. Ms. Rebecca Hagstrom, Director at Liberty Classical Academy, 13 Dellwood, White Bear Lake, addressed the commission. Ms. Hagstrom said her children attend Liberty Classical Academy and they are thrilled with the education the children are receiving. Students are coming from all over the metro area and some are from Maplewood and they appreciate the education they are receiving. The businesses in the Maplewood area are also frequented by the families as a result of their children attending Liberty Classical Academy. Ms. Hagstrom said the growth of the school is good for Liberty Classical Academy and good for the City of Maplewood and the surrounding businesses. They would appreciate receiving approval for this proposal. She hadn't noticed that the parking lot needed to be resurfaced. They have been more focused on the building itself and had not focused their attention on the parking lot. They believe it's up to the church and not up to Liberty Classical Academy to decide if the parking lot needs upgrading or not. Ms. Hagstrom said prior to applying for the permit they checked the rooms to make sure they were all sprinklered and they were which was a real plus. Liberty Classical Academy is very reliable and when the city requires them to upgrade something or make certain changes we have been very cooperative with the City of Maplewood regarding the requirements. Commissioner Hess asked if the exiting requirements have all been taken care of especially for the lower level? Ms. Hagstrom said until the fire marshal makes his inspection she is not aware of any concerns but her understanding is that the church would prefer that the school use the exit where there is a circle to the entrance. There is a ramp and a set of wide steps that go to the lower level and she think it's more than enough room to get in and out of but she believes there are two sets of double doors to exit. Commissioner Hess said he believed it was a state requirement to have for two exits depending on the distance between doors. Ms. Hagstrom said that may be. Ms. Hagstrom said she wanted to pass that along to the pastor, associate pastor and the chair of the board that unfortunately were all out of town this evening. There was supposed to be a letter to give to the city and she wasn't sure if that had been sent or not. The church staff are very much in favor of this plan and they would have been here this evening if they could have been here. They will bring the letters to the July 10, 2006, city council meeting and hopefully someone from the pastoral staff can be present that evening for the meeting. Planning Commission -4- Minutes of 06 -19 -06 Commissioner Pearson moved to approve the resolution starting on page 21 of the staff report. This resolution revises and extends the time for the conditional use permit for the planned unit development 2696 — 2730 Hazelwood Street. The revision adds a school to the approved uses (the church and the day care). Maplewood bases this permit revision on the findings required by the code and subject to the following conditions (new words are underlined and deleted words are crossed out): 1. All construction shall follow the plans that the city stamped May 24, 1995, subject to the following conditions: a. All construction shall follow the site plan approved by the city and the school shall follow the floor plans submitted to the city. The Director of Community Development may approve minor changes. The city council may approve major changes. b. Dropping the two parking spaces along the south property line at the east end of the parking lot. 2 The proposed school use on the property parking ! n..noncinn nnnc +n intinp must be started within one year after the council approves this revised permit or the permit shall end. The council may extend this deadline for one year. 3. The council shall review this permit revision in one year. 4. The school shall have no more than 500 students 5 The property owner or manager shall sweep and restripe the parking lot before the school occupies their space. This shall include having the required handicapped parking spaces in the parking area near the building entrance. 6. The school, the church, the fire marshal and the city building official shall agree on a plan for the school and the church to make any necessary or required life safety and building improvements to the building. This plan shall include the installation and maintenance of: a. The required fire protection (sprinkler) systems b. An early warning fire protection system (smoke detection and monitoring). C. Additional emergency lights and exit signs (if necessary). d. Updated doors and hardware (if necessary). e. A proper address on the building. f. Any other changes the fire marshal or the building official deem necessary. Commissioner Grover seconded. Ayes — Desai, Dierich, Fischer, Grover, Hess, Kaczrowski, Pearson, Trippler The motion passed. This item goes to the city council on July 10, 2006. Agenda Item L5 AGENDA REPORT TO: Greg Copeland, Interim City Manager FROM: Charles Ahl, Public Works Director /City Engineer Steve Kummer, Civil Engineer II SUBJECT: Desoto- Skillman Area Streets, City Project 06 -16 -- Resolution Ordering Preparation of Feasibility Study DATE: June 29, 2006 INTRODUCTIONISUMMARY The Desoto - Skillman Area Streets project (see attached drawing) has, for a number of years, been in the Maplewood Capital Improvement Plan as a proposed project for the 2007 construction season. The city council will consider initiating the project by approving the attached resolution ordering the preparation of the feasibility study. Background This project would consist of approximately 3.7 miles of street reconstruction, drainage and utility improvements. It is necessary to reconstruct these streets to improve serviceability and drainage, meet city standards and relieve the maintenance department of continual repairs. Staff will initiate the project process and feasibility study by sending an information letter this month to the neighborhood residents. This summer the engineering department will begin topographic surveys and preliminary engineering studies of the project area. Staff will follow up with neighborhood meetings by early fall as the feasibility study is being completed. It is anticipated that the public hearing will be held in early fall. Budget A not -to- exceed project budget of $40,000 would be established for the project development, topographic surveying, and preliminary engineering required to complete the feasibility study. RECOMMENDATION Staff recommends that the city council approve the attached resolution ordering the preparation of the feasibility study for the Desoto- Skillman Area Street Improvements, Project 06 -16. Attachments: 1. Resolution 2. Site Map ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the Desoto- Skillman Area Streets, City Project 06 -16, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. FURTHERMORE, funds in the amount of $40,000 are appropriated to prepare this feasibility report. 0 0 < L < Cn n C u� n — C ry n rr" Cn n 7]ELD RIDGE D AV E. 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