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2006 06-26 City Council Packet
5:00 p.m. CouncillManager Norkshop - Gladston Redevelopment AGENDA MAPLEWOOD CITY COUNCIL 7:O0P.K8. Monday, June 28 Council Chambers, City Hall Meeting N0. 06-16 B. PLEDGE OF ALLEGIANCE Acknowledgement uf Maplewood Residents Serving the Country C. ROLL CALL Mayor's Address onProtocol: "Welcome bz the meeting of the Maplewood City Council. It/s our desire bo keep all discussions civil oawe work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All connnontsIbuoodono ohe8 be posed to the Mayor and Council. / /hen will oYneot staff, an appropriate, to answer questions or respond b/ comments. " E. APPROVAL OF MINUTES 1. June 85,2U08 City Council/Manager Workshop 2. June 12 City Council/Manager Workshop 3. June 12,20O0 City Council Meeting H. PUBLIC HEARINGS 7:00p.nn. Conditional Use Permit Review- Maplewood Business Center (1616 Gervais All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. |fa member of the City Council wishes to discuss on item, that item will beremoved from the Consent Agenda and will be considered separately. 1. Aopn]v8| of Claims 2. Conditional Use Permit Review - Beaver Lake Town houses (Maryland Avenue and Lakewood [}rkxe) 3. Conditional Use Permit Review - George's Auto Body M225 Frost Avenue) 4. County Road O Realignment (VV8st) Improvements, City Project U2-O8-ReSV|VUOnfVr Modification of Existing Construction Contract 5. Public VVOrkS Building |[npnDvS[nSOts, City Project 03-19 -AppnDvS PUnCh8s8 of Office Furniture 8. County Fl08d [} FlR8|ignnnRnL /E8sL\ Improvements (TH 01 L0SVVLh|Gvvn) {|ih/ Project 02-07 - Approve 6-month Extension to Purchase Option for Ramsey County Regional Rail Authority for Burlington Northern Rail Corridor J. AWARD OF BIDS K. UNFINISHED BUSINESS 1 Eldridge Avenue, Street and Utility Improvements for the Eldridge Fields Development, City Project 06-04 - Resolution Accepting Report and Calling for Public Hearing 2. Kenwood Area Street Improvements, City Project 05-16 - Resolution for Modification of Project Budget L. NEW BUSINESS 1 Eldridge Fields (Eldridge Avenue, west of Prosperity Avenue) Right-of-Way Vacation Preliminary Plat 2. 2007 Charitable Gambling M. COUNCIL PRESENTATIONS i 0 11 TJ I ILI I &M ZT- 9 kyj Q U 0 *14 L 1111 r- I M0 Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. MINUTES CITY COUNCIL/MANAGER WORKSHOP Monday, June 05, 2006 Council Chambers, City Hall 6:00 p.m. A. CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at City 6:00 P.M. by Mayor Longrie. B. ROLL CALL Diana Longrie, Mayor Rebecca Cave, Councilmember Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember Will Rossbach, Councilmember Others present: Interim City Manager Copeland City Engineer Ahl Parks and Recreation Director Anderson Finance Director Faust C. APPROVAL OF AGENDA Mayor Longrie movec D2. Central Cornry Seconded by Council ffl�� Gladstone Area RE A discussion was E Redevelopment Im Mayor Longrie and prove the agenda as Housing Trust I 59M IN nt nt nt Planner Finti Interim Com Ayes-All Agenda Item El was called to order at lopment Director Fisher Improvements council and staff regarding the proposed Gladstone Area ncilmembers agreed to individually edit the draft master plan with their comments and present their edits to city staff at the June 12, 2006 City Council Meeting. 2. Central Community Housing Trust (CCHT) Council discussed the CCHT project proposed for the St. Paul Tourist Cabin site. No action was taken. E. FUTURE TOPICS F. ADJOURNMENT Mayor Longrie adjourned at 8:35 p.m. =.. M 10 7 a -:YA MINUTES CITY COUNCIL/MANAGER WORKSHOP Monday, June 12, 2006 Gymnasium, Carver School 2680 Upper Afton Road 6:00 p.m. B. ROLL CALL Diana Longrie, Mayor Present Rebecca Cave Councilmember Present Erik Hjelle, Councilmember Present (Arrived at 6:11 p.m.) Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present Others present: Planner Finwall City Clerk Guilfoile C. APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda as presented. Seconded by Councilmember Cave Ayes-All Community Outreach a. REaL Director Guilfoile presented the report. Ms. Guilfoile presented a proposed concept to permanently suspend the Human Relations Commission and form a Maplewood Community Outreach Committee. Council directed staff to amend the current ordinance to reflect the new direction and scope of vision for the Maplewood Community Outreach Committee. E. FUTURE TOPICS The council/manager workshop schedule of topics was discussed. F. ADJOURNMENT Mayor Longrie moved to adjourn at 6:33 p.m. MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, June 12, 2006 Gymnasium, Carver School 2680 Upper Afton Road Meeting No. 06-15 q A 0 4 A meeting of the City Council was held in the Gymnasium, at Carver School 7:00 P.M. by Mayor Longrie. PLEDGE OF ALLEGIANCE Army Sergeant Bill Cockriel led the pledge of allegiance. Mayor Longrie tha his years of service in active duty and continuing to serve the Country in the ROLL CALL Diana Longrie, Mayor Present Rebecca Cave Councilmember Present Erik Hjelle, Councilmember Present Kathleen Juenemann, Councilmember Present Will Rossbach, Councilmember Present M4. Gladstone Master Plan Drafts Seconded by Councilmember Cave Ayes-All Agenda Item E3 nd was called to order at Sergeant Cockriel for , Reserves. M1. NEST M5. State Auditor Letter M2. National Night Out M6. South Leg Citizen's Meeting M3. Move L4 to Ll N1. City Hall Air Conditioning Mayor Longrie moved to approve the agenda as amended. 'AL OF MINUTES nutes from the May 22, 2006 Council/Manager Workshop )uncilmember Juenemann moved to approve the minutes from the May 22, 2006 )uncillManaaer Workshoo as presented. Seconded by Mayor Longrie Ayes-Mayor Longrie, Councilmembers Cave, Juenemann and Rossbach Abstain-Councilmember Hjelle 2. Minutes from the May 22, 2006 City Council Meeting Councilmember Juenemann moved to approve the minutes from the May 22, 2006 City Council Meeting as amended. Seconded by Councilmember Longrie Ayes-Mayor Longrie, Councilmembers Cave, Juenemann and Rossbach Abstain-Councilmember Hjelle City Council Meeting 06-12-06 F. VISITOR PRESENTATIONS 1. David B8rt0| Frisbee Avenue, spoke regarding the Gladstone Redevelopment Plan. 2. Ron Cockriel, 943 Century, spoke regarding the preservation of the Fish Creek Initiative. 3. Peter Fisher, 2443 Standridge, asked questions of the council regarding data practices. 4. John Schilling, 1955 Greenbrier Street, CorD[n8Dt8d on Maplewood property taxes. 5. Representative NOn3 8|Gvvk Senator Chuck VVigRr, and Representative Leon Lillie each presented 8n overview Of the 20O0Legislative Session. G. APPOINTMENTS/PRESENTATIONS 1. Park Improvements in South Maplewood-Parks and Recreation Director Bruce Anderson Parks and Recreation Director Anderson gave a report on various facilities and parks in south Maplewood including open space and the Nature Center. 2. Fire Service to South Maplewood-Fire Chief Steve Lukin Fire Chief Lukin reported on issues related to the Londin Lane Fire Station that services south Maplewood including statistics on the volume and types of calls they receive. 3. Police Service South Maplewood-Police Police Chief 7 U dd ed Crime Statistics and calls for service in South Maplewood and explained crime comparisons throughout the city. He also explained the Police Volunteer and Police Reserve programs and several opportunities that residents can b8 involved in. Mayor L0nghScommended H. PUBLIC HEARING 1. 8:30 Dm. Ger a. Assistant City E r Cave for her idea t0 hold @ Council Meeting iO south Maplewood. is Avenue Improvements, City Project 05-17 :aring 8:30 pm )n Authorizing Preparation of Plans and Specifications lineer Laberee presented the report. presented specifics from the report. -ned the public hearing, calling for proponents Oropponents. The were heard: b. City Engineer /\h| C. Mayor followin Jason Connell, 1041 GRrvGiG/\venUe E8Gi K88p|RvvOVd Tom Henn8nSOn Dental, 1O35 Highway 30 East, Maplewood Dave R0eSer, property owner of1U05Gen/8ia.Maplewood d. Mayor LVnQri8 closed the public hearing. COVnCi|nn8nnberROGsbaCh moved to adopt the following resolution ordering the improvement of the Gervais Avenue Street IMDrovements and delavina consideration of the Connor Avenue and Enalish Street Improvements, CitV Project 05-17: City Council Meeting N6-12-00 2 RESOLUTION 06-06-066 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 22nd day of May, 2006, fixed a date for a council hearing on the proposed street improvements for the Gervais Avenue Street Improvements and Maplewood Imports Traffic Improvement, City Project 05-17. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on June 12, 2006, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY MINNESOTA, as follows: 1. That it is necessary, cost-effective and I the City of Maplewood make improvements to Gervais Imports Traffic Improvements, City Project 05-17. Ayes-All 2. Such improvement of Gervais Avenue is hereby ordered as proposed in the council resolution adopted the 12th day of June, 2006. The Maplewood Imports Traffic Improvements are hereby ordered delayed and referred to the City Engineer for further analysis and to be considered as part of future improvements in 2007 or 2008. 3. The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby Guth implement the financing plan for the project. A pri proposed financing plan is as follows: Street assessm Storm assessor; Sanitary Sewer City aeneral tax Seconded by Councilmember Jue 1. CONSENT AGENDA Mayor Seconded by OF MAPLEWOOD, as detailed in the feasibility report, that Street Improvements and Maplewood uncial transfers necessary to 000 shall be established. The $177,000 (38%) $15,000 (3%) $27,500 (6%) $246,000 (53%) $465,000 (100%) a items 1-4 and 6-11. r Hjelle Ayes-All Councilmember Juenemann moved to approve consent agenda item 12. Seconded by Councilmember Rossbach Ayes-All to approve consent City Council Meeting 06-12-06 1 . Approval of Claims $ 93,861.19 Checks #0S85UthnJ# 70002 dated 05V12/08Lh 5/23/00 $ 1,185.081.25 Disbursements debits h dated 05/12/06 thru 05/18/06 $ 425.858}1 dated 05/24/2006 thru 05/30/2006 $ 278.742.12 Disbursements via debits to checking account dated 05/19/06 thru 05/24/06 $ 432.410.25 dated 5/31/2006 thru 6/6/2006 $ 170.411.28 Disbursements debits iO checking account PAYROLL dated 2,567*380M Total ayable 471,56&65 Payroll Checks and Direct Deposits dated 05/19/06 Payroll Deduction check #1U5115thrU#105116 dated 05/19/06 Payroll Checks and Direct Deposits dated O0-02-00 Payroll Deduction cheok#105238thrU#105238 dated 06-02-06 Total Payroll GRAND TOTAL City Council Meeting N6-12-00 4 2. Temporary Gambling — Maplewood Athletics Assoc at Gulden's Restaurant Adopted the hdk]vvng L9rnpon8ry gambling r9GO|VUon for K48p|8vvo0d Athletics /\sGoCi81k}n: BE|T HEREBY RESOLVED, bv the City Council of Maplewood, Minnesota, that the temporary premises permit for lawful gambling is approved for the Maplewood Athletics Association, kJ be held atGU|den'S Restaurant, 2988 North Highway 01.Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council Vf application for said permit as governed bvMinnesota Statute � FURTHERMORE, that the Maplewood City Division of the K4innRS0t8 [}9p8rtnl8nL of Gaming 8p compliance with Minnesota Statute §349.213. NOW THEREFORE be it further resolved that th Contro Maplewood, Minnesota, be forwarded to the Gambling Control D 3. MCC Thermo-Dyne Compressor Failure ny objection to the timeliness luests that the Gambling it application as being in esolution by the City Council of on for their approval. Approved the installation of the compressor at the Maplewood Community Center in the reduced amount of $5,742.74 with the monies to be paid from the M.C.C.'s Equipment Repair 4. Del Mahr Academy Developed a formal lease agreement with Del Mahr Academy for the 2006-2007 school year based on a minimum of $3,350 per month agreement with the details and day-to-day working accommodations to be continually evaluated and resolved at staff level. It is envisioned that this formal lease agreement will be reduced to writing and brought before the city council for formal approval no later than August 1, 2006. Item pulled from agenda. 0. Kenwood Area Street Improvements, City P jeC 05'10. Authorize Purchase 0fManhole Castinas and Covers Approved of manhole castings and covers from ESS Brothers Inc. by Utility Superintendent Ed Nadeau. 7. Gladstone North Area Street Improvement Pro City Project O4-15,AuthOrize Purchases Authorized the purchase of services from North America Prairie that are required for the completion of the Gladstone North Project, City Project 04 8. County Road D Improvements KN01to South|cwn\ Project 02 Approve Dedication of Roadway Easements for County Road D Court at Hazelwood Street Approved the dedication Of@n easement OD the former ByJSF ri Ufvv8yk}p[0videfo[fUtu[S connection of County Road Court to County Road D at Hazelwood. City Council Meeting N6-12-00 is 11 County Road D Improvements (TH 61 to Southlawn), City Project 02-07, Approve Revision to Easement Agreement with Xcel Energy Approved the attached acquisition agreement with Xcel Energy in the amount of $292,500 for County Road D Improvements, City Project 02-07. County Road D Improvements (TH 61 to Southlawn), City Project 02-07, Approve Revision to Option Agreement with Countryview Golf for the Xcel Energy Parcel Approved the extension to the option agreement with Countryview Golf for the Xcel Energy parcel for County Road D Improvements, City Project 02-07. County Road D Improvements (TH 61 to Southlawn), City Project 02-07, Resolution for Modification of Existing Construction Contract, Change Orders 19-24 Adopted the following resolution directing the modification of the existing construction contract, Change Orders Nos. 19 through 24, for the County Road D Realignment East Improvements (Southlawn to Highway 61), City project 02-07: 8 rat III rel Z Eerie] WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-07, County Road D Realignment (East) Improvements (TH 61 to Southlawn Dr.), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-07, Change Order Nos. 19 through 24, as an increase to said contract by an amount of $80,180.36, such that the new contract amount is now and hereby established as $2,897,850.87. NOW, THEREFORE, MINNESOTA that the mayor Maplewood to signify and sh Order Nos, 19 through 24 as amount is $2,897,850.87. The finance dii ent the revised Sources SewerFun Sale of Prc Interest on Bonding 2( MSA is h IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, I city manager are hereby authorized to sign on behalf of the City of :hat the existing contract is hereby modified through said Change ontract increase in the amount of $80,180.36. The revised contract !reby authorized to make the financial transfers necessary to plan for the project. The revised financing as shown below: MCITTSTO 0 =$- I $ 689,680.00 $ 695,957.93 $ 906,645.00 $ 906,645.00 $ 55,000.00 $ 55,000.00 $ 61,257.00 $ 61,257.00 $ 167,538.00 $ 167,538.00 $ 3,709,200.00 $ 3,774,791.65 SEEMENNEW1 7 019pil - TITI= City Council Meeting 06-12-06 6 12. Public Works Building |nnpn}v9nnentS, City Project 03-8, Approve Transfer of Funds from Public Works Budget to Project Fund and Adjust Project Budget Approved o transfer of$1O.UOO from the Public Works Street Maintenance Program to the Public Works budget tV fund and adjust project budget U3-1S. � AWARD OF BIDS None K. UNFINISHED BUSINESS ^ 1. Comforts of Home As Living Facil Land Use Plan Change (BC to R-3(H)) (4 votes' Conditional Use Permit for Planned Unit Develo Design Approval a. Planner F|nvvox presented the report _ —_'P_---- Fr Arc a o ComnniSSionerDiehCh presented the Planning C d. Boardmember Olson presented the Design Rev CoVnC|nnenlb8r Cave moved to adopt th Hazelwood Street) |queat0nS. nission report. 3oard report. )n aoorovina the chanaesthelan PREHENSIVE LAND USE PLAN CHANGE RESOLUTION 06 WHEREAS, Maplewood Comforts of Home, LLC, applied for a change to the city's land use plan from Business Commercial (BC) to High Multiple-Dwelling Residential (R-3H). WHEREAS, this change applies to the property at 2300 and 2310 Hazelwood Street in Maplewood, Minnesota. WHEREAS, the legal description for the two lots is: Parcel A: The North 200 feet of that portion of Lot 9, E.G. Roger's Garden Lots l Southerly Of portion of the above described tract conveyed to the Village of Maplewood by Quit Cl aim Deed recorded May 21, 1981 as DnCVnn8nL Number 1798958, Ramsey County, Minnesota. PGrC8| B: Lot 9 lying South 0f centerline 0f Highway 3S except the North 312.5 feet thereof, E.G. Roger's Garden Lots, subject tnaroad. WHEREAS, the history of this change iso3follows: 1. Dn May 1.2O00. the planning commission held 8 public hearing. The city staff published a hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning CO[nnliSsiOD r8C0[nnnBnd8d that the city COUnCi| approve the comprehensive land use amendment. City Council Meeting 00 12-00 7 2. On June 12.2O08, the city council discussed the land use plan change. They considered reports and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above- described change for the following reasons: 1 . This site iSproper for and consistent with the city's policies high residential use. This includes: a) Having a variety of housing types for all types of residents, regardless of age, ethnic, racial, cultural or socioeconomic background. A diversity of housing types should include apartments, town houses, manufactured homes, single-family housing, public-assisted housing and low- to moderate-income housing, and rental and owner-occupied housing. b) Promote a variety of housing types, costs and ownership options throughout the city. These are to meet the life-cycle needs of all income levels, those with special needs and nontraditional households. C) The city will continue to provide dispersed local styles, types and price ranges through its land use plan. d) The city's long-term stability of its tax base dep keep residents of all ages. To do so, the city must insure that available in each stage of the life cycle of housing needs. e) It is located off an arterial street, on a collector. ons for a diversity of housing 0D its ability t0 attract and �e mix of housing styles is f) It is located ne ar apark, open space, and wetlands. Seconded b*lMavOrLonarie AveS-All er Stree4. WHEREAS, Maplewood Comforts of Home, LLC, applied for a conditional use permit for o planned unit development b} construct 842-UnK. assisted living and memory care, facility within the Business Commercial zoning district for a development known as Comforts of Home. WHEREAS this permit ap tO the properties 8t2300 and 231U Hazelwood Street. WHEREAS, the legal descr for the two lots is: Parcel A: The North 2U0 feet 0f that portion Of Lot g ROo8r's Garden Lots l Southerly of the ri ofvvay0fST.H.No.30-118. Except that portion Of the above described tract conveyed h3 the Village Vf Maplewood by Quit Claim Deed recorded May 21,1881asDocument Number 1788958 Ramsey County, Minnesota. Parcel B: Lot 9, l South Uf centerline [f Hi 3U8xcectUle North 312.5 feet thereof E.G.Roon/n Garden Lots, sub booroad. City Council Meeting N6-12-00 WHEREAS, the history 0f this conditional use permit iSGSfollows: 1. {)n May 1.2O00. the planning commission held 8 public hear The city staff published 8hearing notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission recommended that the city council approve the comprehensive land use 8nnendnn8nL 2 On June 12 2000 the city council discussed the land use plan ch ange. and recommendations from the planning commission and city staff. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: 1 . The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods ofoperation that would be dangerous, hazardous, d}i ng or cause a nuisance to any person or property, because Of excessive noise, glare, smoke, dust, Odor. fumes, water Or air pollution, drainage, water runoff, vibration, general unsightliness | interference nuisances. 5. The use would generate only min traffic congestion or unsafe access on e� S. The use fire protection, d 7. The use The use �e served by adequate structures, water and iot create excessive ad pment design. Approval is subject to th and would not create io fac and service3, including streets, police and ,r systems, schools and parks. for public facilities or services. of and incorporate the site's natural and scenic minimal adverse environmental effects. nditions: 1. H ave the engineering department approve final construction and engineering plans. These plans shall comply with all requirements as specified in the city engineering department's May 11, en plan review. 2. All construction shall follow the plans date-stamped March 27.20OS. and with rev os noted in this approval. The city council may approve ma Ch8nQ8sk}theo|8ns. The Director Vf Community Development may approve minor changes to the plans. 3. The applicant must provide the city with verification that the assisted living facility will meet state noise standards. This can be accomplished through a study, testing or other documentat If the m}iS8 On this site is G factor, then the applicant will have to construct the facility S0 it nnR8Ls the standards. This may be done with thicker walls, heavier windows, requiring air conditioning or other sound-deadening construction methods. City Council Meeting N6-12-00 4. The project is approved with 8 parking reduction Vf59 parking spaces 094 parking spaces are required per city code, 25 parking spaces proposed). 5. The project is8p with a359 square foot floor area reduction in the required unit floor area (580 square foot units are required per city code, 221 to 360 square foot units are proposed). 8. The project isap with oO.5-hoot parking space width reduction (Q.5 foot wide parking spaces are required per city code, 9-foot wide parking spaces are proposed). 7. All signs OD the property must b8 approved bv the community design review board. 8. The proposed construction must besubstantially started within one year [f city council approval or the permit shall end. The city council may extend this deadline for one year. 8. The city council shall review this permit in one year. Seconded by Mayor Longrie Ayes-All MayorLODgrie the following: a. Repeat this review in two years if the city has not issued a building permit for this project. b. Prior to issuance of a grading or building permit, the applicant must submit to staff for approval the following items: 1 ) Revised plans which meet all requirements as spelled out in the May 11, 2006, engineer review including, but not limited to, entering into a development agreement with the city to ensure all construction activities conform to Maplewood's standards and to ensure an escrow is taken by the city for the cost of a 6-foot-wide sidewalk to be constructed along the entire Hazelwood Street frontage during future Hazelwood Street construction. iaed landscape plan showing the hdkJvvng: a) The Colorado blue spruce should be changed to Black Hills spruce. b) Plantings should be shown in the infiltration pond and rainwater garden. The plantings should include pre-approved native seed mixtures. C) The landscape area called out on the main floor plan in front of the entry canopies (sheet A2) should be reflected on the landscape plan. d) A planting bed should be included in the interior of the loop driveway (in between the driveway and the road). e) Two additional sugar maple trees should be planted along Hazelwood Street. f) All landscaping (excluding landscaping within the infiltration basin and rainwater garden) must be irrigated. The landscape plan must reflect the location of all required underground irrigation sprinkler heads. g) All disturbed areas must h8 established with turf. h\ The applicant should attempt tV save the large oak tree located Vn the southeast side 0f the building (Tree #573-3O" oak) and must take all means necessary tD protect all other large trees scheduled to be preserved on the property during construction Cf the facility. 3) Revised site plan which shows the following: 8\ Site plan must match the grading and drainage plan and reflect the required berm located Vn the north side [d the property. City Council Meeting 00'12'O0 10 b\ Future sidewalk to be |OC@t8d along the entire H@zSk*O0d Street frontage. C) Walking trail Kmbe located mmthe north side mfthe property, around the infiltration basin. 40 Revised floor plans showing the expansion mfthe three outdoor patios if possible. 5) Revised lighting and photometrics plan which shows that the height of the freestanding lights do not exceed 25 feet (measured from 0\ Watershed di i | Y) Building Lh| samples. 8) The owner shall combine the properties before the city issues a building permit. 9\ Ac8Gh escrow or an irrevocable Ls. The amount shall be 150 percent of the cost of the work. C. The applicant shall complete the x}|x]vvng ben]n8 occupying the building: 1\ Replace irons 2\ Provide i ys. 3\ Install all required landscaping irrigation system for all landscaped areas. 4\ Install all required outdoor lighting. 5) Install wetland buffer signs which indicate that no mowing, cutting, or building is d. If any required work is not done, the city may allow temporary occupancy if: 1 ) The city determines that the work is not essential to the public health, safety or welfare. 2) The above-required letter of credit or cash escrow is held by the City of Maplewood for all required exterior improvements. The owner or contractor shall complete any unfinished exterior improvements by June 1 of the following year if occupancy of the building is in the fall or winter or within six weeks of occupancy of the building if occupancy is in the spring or summer. e. Signs are not approved with this design review approval. All signs must be approved by the community design review board before installation. [ All work shall follow the approved plans. The director V[ community development may approve minor changes. Seconded hvCoVnCi|mennb8rJV8nemann | 2. Code Amendment — Noise Control (Second Reading) 8. P|8nnerF|nvv8U presented the report. City Council Meeting N6-12-00 l| Councilmember Rossbach.moved to adopt the second reading of the noise-control ordinance amendment. ORDINANCE NO. 869 AN ORDINANCE AMENDING THE NOISE-CONTROL REQUIREMENTS The Maplewood City Council approves the following changes to the Maplewood Code of Ordinances: DIVISION 3. NOISE CONTROL Section 1. Section 18-111. Prohibition generally; exception. (additions are underlined and deletions are crossed out): (a) At no time shall any 49 person &4a4 make or cause to be made any distinctly and loudly audible noise that unreasonably annoys, disturbs, injures or endangers the comfort, repose, health, peace, safety or welfare of any person or precludes such person's enjoyment of property or affects such person's property values. if the event eF aGtiVity is SPGRseFed by the City eF is autheri-ized- and has a permit fer suA_h aGtivity issued by the Gity this pFehi_hWA_.A dt9es net apply. The T4*,general noise prohibition stated above shall always be in effect, however, any excessive noise during the following hours of noise prohibition shall be strictly enforced. is Pet limited by the speGifiG Fe6tFiGt ef 81.1bSeGt (b) ef this seGtiGR-.—There shall be no excessive noise or disturbance ARY vielatiOR of this g@ReFal ppehibiti between the hours of 7:00 p.m. and 7 a.m. Monday through Saturday and all day Sunday is a peF se Violation of this diViG These hours of noise orohibition aDDIV to construction. business. institutional and residential activities. (b) is sponsored by the city, or a party has a permit for a noise-generating activity issued by the city, the prohibition noted in paragraph (a) does not apply. (c) Repetitive or continual noises, that may not be audibly loud, may be equally disturbing. Such noises shall also be prohibited. (d) The city manager may waive the requirement in subsection (a) of this section where the activity would not cause a nuisance and where the proposed activity would not be within 350 feet of a residential use. The city manager's decision may be appealed to the city council. A Waive WithiR 350 fP-(-zt of -A FQ_G_ir_JQAti_Al use must be approved by the pity GOURGi If an appeal is filed, the T4;.& property owners within 350 feet of the proposed activity shall be notified of the waiver request at least ten days before the council meeting. A list of the property owners, certified by an abstract company or the county abstract office, shall be submitted with the waiver request. Section 2. Section 18-112. Construction activities. All construction activities, including the use of any kind of electric, diesel or gas-powered machine or other equipment, shall be subject to this division. A copy of this division shall be attached to each construction permit issued by the city. The applicant for the permit shall be required to sign the copy, acknowledging that he has read and understood it, before a permit can be released. City Council Meeting 06-12-06 12 Section 3. Section 18- 13' Enforcement. (a) Police department authority. The police department shall enforce this division. The police department may inspect private premises other than private residences and shall make all reasonable efforts to prevent violations of this division. (b) Civil remedies. This division may be enforced by injunction, 8Cd0n for abatement or other appropriate civil remedy. (c) Noise impact statements. The council may require for a change in zoning classification or a permit or license for any structure, operation, process, installation or alteration or project that may be considered a potential noise source to submit a noise impact statement on a form prescribed by the council. It shall evaluate each such statement and take the evaluation into account in approving or disapproving the license or permit applied for or the zoning change requested. (d) Criminal penalties. misdemeanor and shall, upon conviction, be {t of violation and each day g violation occurs or continues constitutes 8separate Section 4. This ordinance shall take effect after publishing in the official newspaper. and Rossbach Nays-Mayor Longrie L. Y8:08p./uA ten minute break was taken. NEW BUSINESS This item was moved first under New Business in consideration Dfthe residents present. 4. Carver Crossing Impro Henry Lane, City Proje Assessment Workshe :s Development), south nf Carver Avenue 8i 7, Resolution Approving Negative Declaration on Environmental b. Jeanne council and visitor q m, provided further information 0D the EAW and answered nG ThefoUovvina Densona were heard: Kurt Schneider, CoPar Development Commissioner Dierich, Maplewood Planning Commission Ron Cockriel, 943 Century Avenue, Maplewood John Larson, State Environmental Quality Board Nancy K8cGUin8sS,8 local teacher representing her students Jim VonH8Vd8n National Park Services Irene Jones, Friends of the Mississippi River Kurt Schneider, second appearance Sheldon Johnson, State Representative, St. Paul Tom Diamond, 2118 Skyway Drive, St. Paul Kurt Schneider, third appearance Mork BOOitz 1035 Sterling Street South, PW8p|mw0Od City Council Meeting N6-12-00 13 Councilmember Rossbach moved to finish the Carver Crossing agenda item and reconvene at 4:00 p.m. Thursday, June 15 Seconded by Councilmember Cave Ayes-All Mayor Longrie moved to waive the rules of start time for a continuation of a council meeting which is 5:00 p.m. per council rules and procedures for council meetings, Seconded by Councilmember Cave Ayes-All Mayor Longrie moved to complete the Carver Crossing agenda item and reconvene at 4:00 p.n Seconded by Councilmember Cave Ayes-All Councilmember Rossbach moved to table the negative declaration on the Environ Assessment Worksheet for the Carver Crossing Development, City Project 05 -07 10, 2006 City Council Meeting. Seconded by Councilmember Hjelle Ayes-All Mayor Longrie adjourned at 12:15 a.m. MAPLEWOOD CITY COUNCIL (continuation of June 12, 2006 meeting) 4:00 P.M. Thursday, June 15, 2006 Council Chamber, Citv Hall 1. Intoxicating Liquor License Change of Manager (Lynn Roth) - AMF Maplewood Lanes a. REaL Director Guilfoile presented the report. b. Ms. Lynn Roth was introduced to the council. Mayor Longrie moved to approve the Intoxicating Liquor License change of Manager for the AMF Maplewood Lanes located at 1955 English Street. Seconded by Councilmember Hjelle Ayes-All 2. REaL Department Purchase of Business License Software — Contingency Fund Request a. REaL Director Guilfoile presented the report. Councilmember Rossbach moved to approve the transfer of $14,070 from the contingency fund for the ©urchase of Business License Software. Seconded by Councilmember Hjelle Ayes-All 3. Lift Moratorium on Off -Sale Liquor Licenses a. REaL Director Guilfoile presented the report. b. City Attorney Ramberg provided a legal perspective on the issue and answered council questions. Councilmember Rossbach moved to NOT lift the moratorium on off -sale liquor licenses. Seconded by Councilmember Hjelle Ayes-All City Council Meeting 06 -12 -06 14 5. Valley View Avenue Drainage Concerns, City Project 05-38.RBC8iw8EDgiDSBhOgRBDOr on October 4/5 Storm Event and Authorize Funding for Improvements and Property Owner Settlement Agreements a. City Engineer Ahl presented the report. b. Engineer Ron Leaf,GEH provided an overview of the storm drainage system evaluation Seconded hvCOUnS|nnemberJuenenn8nn Brand Avenue Drainage Improvements, Authorizing Project for Drainage Improv a. City Engineer Ahl presented the report. b. Engineer Ron Leaf, SE 1W .N�yb+ Nays Longrie j8Ct08 Receiving Report and ded further 06-06-071� ZING DRAINAGE IMPROVEMENT WHEREAS, pursuant to council direction, a report has been prepared under the direction of the city engineer, through consultant SEH,Inc., with reference to the drainage and wetland issues along Brand Avenue, City Project 06-15, and this report has been presented to the City Council by SEH, Inc., and WHE REAS, recommendations regarding maintenance �s and the need for local drainage improvements, estimated at $50,000 to $75,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNES 1. The council receives and adopts the report 0fSEH. Inc. on the Brand Avenue 0r@inoAS Issues and the Wetland Delineation Report for said project, City Project 06 2. The City Engineer is hereby directed and authorized to implement the findings of said report at a cost not to exceed $75,000 with funding for said expenditures to be dedicated from the Environmental Utility Fund. Seconded bv Mayor bJngrie with 8friendly amendment that community involvement b8explored. nci|080berS Cave, 0e|leand JURnem8nn Nays-Mayor Longrie and CoUnci|rnernb9rRosSb8ch City Council Meeting 00 12-00 15 7. Kenwood Area Street Improvements, City Project 05 -16, Resolution for Modification of Existing Construction Contract, Change Orders 1, 2, and 3 a. City Engineer Ahl Councilmember Cave moved to adopt the following resolution directing the modification of the existing construction contract for the Kenwood Area Neighborhood Street Improvements, City Proiect 05 -16, Change Orders 1 -3: RESOLUTION 46 -06 -472 DIRECTING MODIFICATION OF EXISTING CONSTRU+ PROJECT 05 -16, CHANGE ORDER 1 WHEREAS, the City Council of Maplewood, Minnesota Improvement Project 05 -16, Kenwood Area Neighborhood Imr contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and exped Improvement Project 05 -16, Change Order Nos. 1- NOW, THEREFORE, BE IT RESOLVED BY T MINNESOTA that: The mayor and city clerk are hereby by executing said Change Order No contract amount is $4,385,819.96.. 2 The finance director is hereby autho implement the revised financing plar established. The proposed financing Ramsey Wash 1/ Sanitary Sewer SPRWS Obligati Environmental Utility Investment Interest: City general tax levy Total $ 1,422,700 (27 %) $ 90,600 (2 %) $ 561,000 (10 %) $339,900 (6 %) $ 80,000 (2 %) $ 327,500 (6 %) $ 60,000 (1 %) $ 2,443,300 (46 %) $ 5,325,000 (100 %) by Councilmember Juenemann Ayes -All i CarMaxx/Mogren Addition, City Project 06 -14, Resolution Authorizing Traffic Impact Analysis and Preparation of Feasibility Report a. City Engineer Ahl presented the report. b. Bruce Mogren, 1803 Gervais, the applicant, was present for council questions. Councilmember Hjelle moved to adopt the following resolution ordering the preparation of a feasibility study including a traffic impact analysis, along with the Proiect plans and specifications for the CarMaxx /Mogren Addition, City Proiect 06 -14 and established a project budget of $168,000: IL OF MAPL d designated as rized and directed to modify the existing contract in the amount of $149,063.50. The revised :o make the financial transfers necessary to ie project. A project budget of $5,325,000 shall be is as follows: me at said contract be ordered made has let a construction City Council Meeting 06 -12 -06 16 RESOLUTION 06-06-073 ORDERING PREPARATION OF A FEASIBILITY STUDY WHEREAS, it is proposed to make improvements to the street and utilities for the CarMaxx / Mogren Addition, City Project 06-14, and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA: That the proposed improvement be referred to the city engineer for study and that he is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost effective and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Said study and improvement is contingent upon the site developer depositing a total of $168,000 in two installments during the month of June 2006, with the first installment of $48,000 due on June 13, 2006 and the remainder of $120,000 by June 27, 2006. 0 FURTHERMORE, funds in the a feasibility report and project plans and s Seconded by Councilmember Rossbach COUNCIL PRESENTATIONS Northeast Suburban Transit (NEST) M Councilmember Rossbach reported fr( transportation available for EVERYON cost of an average ride is $2.00 one w 2. National Night C Councilmember On Tuesday, AL 3. Gladstone Edits Nation Ayes-All ast NEST meeting and stressed that NEST is iplewood, North St. Paul and Oakdale. The M to participate in a neighborhood block party it Longrie reminded all councilmembers to submit their Gladstone Redevelopment edits prior to leaving the meeting. Mayor Longrie shared photos of detached townhomes the City of Anoka and other types of townhomes from Little Canada. Councilmember bach expressed his concern about the city owning/developing land. 4. State Mayor Longrie distributed a letter from the State Auditor and noted the city's audit firm has already responded. 5. South Leg Meeting The next South Leg meeting is Thursday, June 22, 7:00 p.m. at Fire State #4 (2501 Londin Lane) with the main topic being the Bird Flu Pandemic. City Council Meeting 06-12-06 17 21 ADMINISTRATIVE PRESENTATIONS City Hall Air Conditioner Councilmember Hjelle moved to approve the repairs of air conditioning compressor #1 at City Hall. Seconded by Councilmember Juenemann Ayes-All �c 2. Gladstone Updates Interim City Manager Copeland and staff will collect all of councilmembers, and provide a copy to the City Clerk's C F 1 111 roll I N 0 1 T1 1:4 0 111 Mayor Longrie moved to adjourn at 6:07 p.m. City Council Meeting 06-12-06 dstone edits, copy for all the public. is Agenda Item H1 IZ44 Site Address: Zoning: Land Use: City Council Hearing Date: MM 1616 Gervais Avenue Light Manufacturing (M-1) Light Manufacturing (M-1) June 26, 2006 Project Description: Staff is requesting a review of the conditional use permit (CUP) for the Maplewood Business Center at 1616 Gervais Ave. The CUP was approved by the city council in 1981 to allow an industrial warehouse building to be constructed closer than 200 feet of a residential district (which was the requirement in 1981). Staff and the city council have been reviewing this CUP periodically since October 2004 when staff received a complaint from a nearby resident regarding excessive late night/early morning noise from activities at the St. Paul Pioneer Press distribution facility located in this center. Request: Review the Maplewood Business Center conditional use permit and consider possible amendments to address noise concerns associated with the St. Paul Pioneer Press distribution facility located in the center. TO: Greg Copeland, Interim City Manager FROM: ShannFinvv8U./\|CF`.Planner SUBJECT: Maplewood Business Center Conditional Use Permit Review LOCATION: 1018 GarvaiaAvnnun DATE: June 18.2OO8 for the June 20 City Council Meeting Staff iS requesting a review of the conditional use permit kCUP\ for the Maplewood Business Center 8t1810Ger/8isAve. The CUP was approved bv the city council in 1981 to allow @D industrial warehouse building to be constructed closer than 200 feet of 8 residential district (which was the requirement in 1881\. Staff and the city council have been reviewing this CUP periodically since October 2004 when staff received a complaint from a nearby resident regarding excessive late night/early morning noise from activities at the St. Paul Pioneer Press distribution facility located in this center. October 1.2004: City staff received a letter from residents adjacent the St. Paul Pioneer Press (Cindy and Kevin Hall, 1598 Grandview AvBnue\. The letter addressed their concerns with excessive late night/early morning noise from activities 8tthe St. Paul Pioneer Press distribution facility. January 24 The city council reviewed the Maplewood Business Center's CUP due to the noise complaints. The oUv CVVnC| directed staff to draft a nnnik]n and resolution regarding amendments to the Maplewood Business Center's CUP which vvoV|d address the noise complaints. February 14.2UO5: The city council held g public hearing hJ review the Maplewood Business Center's CUP. The city council amended the CUP b] require the property owner to have a detailed landscape and screening plan approved by the community design review board (CDRB) for the area between the parking lot and Germain Street. June 28.2U05: The C[)RB approved 8 landscape and screening plan for the Maplewood Business Center which included a 6-foot-high PVC fence and landscaping to be located on top of the berm on the west side Ufthe parking lot, adjacent Germain Street. August 8,2OO5: The city council reviewed 8n appeal to the C[)RB'G approval Ofthe landscape and screening plan. The appeal was received bv Joseph Yohnke and Denise Ries of 1595 Grandview Avenue and was submitted due to their concerns that a PVC fence may attract graffiti and would not look attractive from their home. The city council denied their appeal and approved the landscape and screening plan as approved by the CDRB. September 20 The city council reviewed the progress of the required landscape and screening required for the Maplewood Business Center. The city council moved t0 schedule a public hearing for October 10, 2005, to review the Maplewood Business Center's CUP. October 1O.2OO5: Due b} continued noise complaints from the Halls, the city council moved LO give the St. Paul Pioneer Press one month b} correct the sound nuisance problems and agreed to have the city council review the landscape and screening plan again in eight months. November 28 The city council reviewed G noise study conducted bvthe Maplewood Business Center in regard b} the operations 8tthe St. Paul Pioneer Press distribution facility within the building. Based On review of the study by the K4inneGOLG Pollution Control Agency, the city council determined that the noise study did not meet the state statute's requirements for determining 8||ovvab|e nighttime noise. The city council directed staff to schedule a meeting with the property owners of the Maplewood Business Center and representatives 0f the St. Paul Pioneer Press tD discuss and attempt to resolve the ongoing noise concerns experienced by the Halls. Refer tothe November 28.20O5. city council minutes attached (Attachment 2). DISCUSSION City Staff/Maplewood Business Center Meeting City staff, representatives of Steiner Development (leasing agent for the Maplewood Business Centeh. and representatives of the St. Paul Pioneer Press met onDecember 14,20O5 discuss the ongoing noise concerns experienced by the Halls. During the meeting it was agreed by all parties present that the St. Paul Pioneer Press would submit written documentation on the operational measures they would implement to rniLig8L8 the noise from their facility (Attachment 3). The city was to monitor the noise level for o period Of80days. If, after the SO days, city staff believed there was 8 continued problem with noise levels, the city would require that the property owners do a S8Cnnd, more in-depth noise study. The purpose of the S8Cnnd study was to determine if the facility meets the state standards for nighttime noise generation. Police Department and Neighbor Noise Monitoring During the months of January and February 2006, between the hours of 2:30 to 5:45 8.nl..th8City'SpO|iC8d8p8rt[nSDt[n@d8rGOdOn0Obae[v8ti0nSOfthen0iSS|RvR|Sotth8 St. Paul Pioneer Press distribution facility. During this same tinnBf[8nle. the 8di@C8Ot property owner, Cindy Hall, kept a log of observations of the noise levels. |n seven Of the twelve observations made by the police department, they indicate that they could hear vehicle doors closing or slamming (Attachment 4). |n all 31 observations made by Cindy Hall she mentions this noise concern 8S well (Attachment 5). After this monitoring, City staff determined that the vehicle dOO[S C|0SiDg or s|@[nrDinQ in the middle of the night had the potential to cause nuisances bJoccupants of nearby or adjacent residential properties. This type 0fnoise is considered "impulsive" noise by Minnesota state standards. Impulsive noises are the hardest type Cf noise to monitor 8s they are not consistent and steady, but rather happen for a short period Oftime. The only way to effectively monitor and compare the amount of noise made from impulsive noises to the standards 8||ovv8d by state statute is LO monitor the property consistently for one hour and then break down the noises into the varying metrics. The first noise study completed in October 2005 did not dothis. Because of the potential noise standard violations from the impulse noises as depicted by the police department's and Ms. Hall's observations, city staff required the IN Maplewood Business Center t0do8 second, more in-depth noise study. The study was to be conducted randomly between the dates Of March 23to April 20 HovvRvRr, due to city staff's concerns that the St. Paul Pioneer Press had been notified of the date of the required noise study, the deadline for completion of the study was extended until May 2O.2O00. Based on these concerns, representatives of the Maplewood Business Center authorized their aCVVStiCa| consultant (UFlS) to work directly with city staff on the date and time of the study, with no notification of this date to the Maplewood Business Center orthe 8t. Paul Pioneer Pnaae. Second Noise Study URS completed the second noise study of the St. Paul Pioneer Press distribution facility 0n May 8 (Attachment 8). The noise study was conducted for 8 one-hour period between 3:05 to 4:05 a.m. UFlG determined that the St. P8V| Pioneer press facility meets the state nighttime noise standards as required bv Minnesota Rules, Chapter 7030. Brian Timerson of the Minnesota Pollution Control Agency reviewed the noise study and has confirmed that the study was conducted according to state statute and based 0O the study also finds that the St. Paul Pioneer Press iSin compliance with the state nighttime noise standards. During the timeframe the noise study was to be conducted, Cindy Hall notified city staff that the St. Paul Pioneer Press distribution facility was closing their garage doors during their main hours Vf operation (2:38tV4:3O8.nn.). Prior tVthis they had operated with the garage doors open, which generated more noise. UF<S verified that the St. Paul Pioneer Press garage doors located on the west side of the Maplewood Business Center were closed during the entire period 0fmonitoring. Therefore, the only way the city can be sure that the St. Paul Pioneer Press facility is in compliance with the state nighttime noise standards iSif the garage doors are closed. Neighbor Follow-Up City staff contacted Cindy Ffa|| after the noise study to inquire if the H8||S had noticed 8 change in the noise levels since the operational modifications and the study. Ms. Hall states that she does not notice any change in the noise level and she is still woken up in the middle of the night by |OUd D0ia8a from the 8t. F/GU| F/i0nR8r Press distribution facility. K4S. H8|| inquired if the City could require the SL. PGU| Pioneer Press distribution t8ci|ib/ LO relocate once their lease with Steiner Development expires in2OO9. The city attorney's office i3 reviewing this but on 8 preliminary review states that this condition vv0U|d not be a legal option for the city. In addition to the Hall's ongoing noise complaints, the City has only officially nRC8iv9d one other noise complaint from 8n adjacent neighbor. (]n November 28.20O5. after the required fence and landscaping was installed, the neighbors at 1595 Grandview Avenue, JV89phYahnke and Denise Ries, notified city staff that since the fence went upthe noise level seems iVb8 louder and they have been woken Vpa few times. Landscape and Screening Review Upon review of the landscape and screening fence, it appears that a few of the required plants have died since they were planted last fall. |n addition, areas Of the PVC fence are pulling apart and need tObSrepaired. Steiner Development should ensure the dead [nGderio|S are replanted and the fence is [8p8inad in 8ti[n8|y manner. 3 Summary The city has been dealing with noise concerns related to the St. Paul Pioneer Press distribution facility since October 20O4. Since that time, steps have been taken bvthe Maplewood Business Center and the St. Paul Pioneer Press b} alleviate those concerns including the installation of fencing and landscaping and modifications to their operations. They have also researched the possibility 0f relocating the facility iDanother location within the building OrtO another building managed by Steiner Development. However, because of the SL. P8V| Pioneer Press's special ne8dG, this option was cost The second noise study showed that the St. Paul Pioneer Press isin compliance with the state nighttime OUiSBStGOd8ndS. The city can only bS assured that they are in compliance with the standards if the operations of the St. Paul Pioneer Press continue as described in the January 5, 2006, memorandum from the St. Paul Pioneer Press (Attachment 3), and if the garage doors are closed during their main hours of operation. For this reason, staff recommends that the Maplewood Business Center's CUP be revised t0 include these conditions. RECOMMENDATION Approve the conditional use permit amendment resolution (Attachment 7). This resolution approves amendments LO the conditional use permit for the Maplewood Business Center located GL1010Gerv8|SAvenue. The approval Of the conditional use permit amendment is subject to the following conditions (changes to the original 1981 conditional use permit which were made by the city council Vn February 14.20U0. are in bold; changes proposed with this amendment are underlined if added and crossed out if All uses must meet the following requirements: 8. The Minnesota Pollution Control Agency noise regulations shall apply. b. Outdoor storage of materials will not be permitted without approval from K48p|8vv0Od'G Director 0fCommunity ORwe|OpnnenL 2. Occupancy permits must be obtained for each tenant space from the City Building Official as required by the State Building Code. 3. Those businesses involved with exterior vehicle storage, such as vehicle rentals or moving companies, shall have one parking space for each such vehicle, in addition to those required by City Code, on the site. 4. Adequate signing fOrvehicle8ndp8desLhantn]MiCshal|b8pn]vid9d.sUbi8Ctk} the approval of the Director of Public Safety. 5. Approval Of landscaping, building, and site design p|8ns8nenaquiredbvthe Community Design F<eviewBmsnd. The property owner shall have a detailed landscape and screening plan prepared for the area between the parking lot and Germain Stmeet' This plan shall show how the new materials nvomUd provide screening that is at least six-feet-tall and at least 80 percent solid (code requirement) and landscaping should be located on both sides mfthe fence. This plan shall be subject to the approval mf the Community Design 4 Review Board and the owner shall implement the approved plan by july 1, 240.5-.ensure the landscaping and screening fence are maintained as approved. 6. As part of the required design review process, the applicant shall provide a detailed drainage and grading plan which provides for the five acres of ponding required by the Maplewood Drainage Plan. 7. The property owner and the property manager shall not allow garbage or trash pick-up between the hours of 11:00 p.m. and 5:30 a.m. 8. The property owner and property manager shall be responsible for the maintenance and clean up of the ponding areas on their property. 9. The property owner shall post the driveways and drive aisles as no parking zones. 10. The property owner shall review the paper- distFib- 1--tin- n an-tivities; -an d- ta oper-atiGnal measures to FeduGe Gr- eliminate noise. These measures should inGlude but not be limited W; install rubber- bumpers on the Gar-ts, train employees as to where to park and- te- be FespeGtful of adjOiRing r-esidenGes and maintain seGur-ity staff to patFol during th Rd early mer-RiRq hours. ensure that the paper distribution facility located on the west side of the building, adiacent Germain Street, take operational measures to reduce or eliminate noise. These measures must include the following: a. Allowina only 90 r)ar)er carriers to or)erate out of the facility. b. Metal carrier carts must be modified to reduce noise. i.e.. installation of rubber bumpers and silicone caulking. C. Security agents must patrol the parking areas three times a night during the center's operations. d. All new paper carriers must be notified of the adiacent residential properties and the efforts to minimize noise on the property. e. Send notification to the paper carriers monthly of the efforts to reduce noise on the Property. f. Move one-half of the paper carriers' parking to the south parking lot with newspapers for those carriers shuttled through the south hall and business office door. g Have a distribution facility employee monitor the parking lot from 2:30 to 4:30 a.m., Thursday through Sunday. This monitor will deal with any potential noise issues immediately (i.e., loud radio). h. The garage doors located on the west side of the distribution facility's tenant space must be closed during the hours of 2:30 to 4:30 a.m. 5 11. The city council shall review this conditional use permit amendment in six months (J anuary 2007 Jm4y-2045) or earlier as needed, and also when a new tenant locates within the distribution facility's space. P:\com-dev\seclO\mapiewood business center\6-26-06 CC Report Attachments: 1. Location Map 2. November 28, 2005, City Council Minutes 3, January 5, 2006, Memorandum from the St. Paul Pioneer Press 4. Police Department Noise Monitoring Log 5. Cindy Hall's Noise Monitoring Log 6. Results of the May 6, 2006, Noise Study 7. Conditional Use Permit Amendment Resolution 0 Attachment 1 o�o r P °9QV' 0 � 01 o o D � Q G T51 F- H 6 a Zj M i❑ ipopo oaQE- pg Q ' 11 .ocation Map "ll 1 11 vol RE o o D � Q G T51 F- H 6 a Zj M i❑ ipopo oaQE- pg Q ' 11 .ocation Map Attachment 2 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, November 28, 2005 Council Chambers, City Hall Meeting No. 05-26 H. PUBLIC HEARINGS 7:00 p.m. Maplewood Business Center Conditional Use Permit Review (1616 Gervais Avenue) a. City Manager Fursman presented the report. b. Planner Finwall presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Jerry Steiner, Attorney for the Property Owner Cindy Hall, 1596 Grandview Avenue, Maplewood Kevin Hall, 1596 Grandview Avenue, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Juenemann moved to set a meeting (within 60 days) with the property owner, Pioneer Press, City Staff, and if necessary the Minnesota Pollution Control Agency. If no conclusion is reached, the staff recommendation requiring the Maplewood Business Center to conduct a noise study which meets state auidelines for determining niahttime noise standards will be implemented. Seconded by Councilmember Koppen Ayes-All City Council 11-28-05 Attachment 3 To: City of Maplewood From: Ed Pawlenty CC: Shann Finwall, Melinda Coleman, Patrick Kelly, Jeremy Steiner, Patrick Lensing, and Guy Gilmore Date: 115/2006 Re: Pioneer Press Maplewood Facility The Operation The Pioneer Press has leased the warehouse and office facility in Maplewood since 1993. The square footage is approximately 9,000. Warehouse staff of three to five employees opens the facility each day at approximately 1:30 a.m. A Pioneer Press truck (single axle) delivers the day's newspaper around 2:15 am, utilizing the truck bays located in the "alley" between the north and south buildings. About 90 Independent Contractors (carriers) arrive at the center throughout the morning - between 2:00 and 5:00 a.m. - to assemble and bag their papers. Carriers use two wheeled carts to shuttle the newspapers to their cars. Carriers are typically inside the center for about 30 minutes and only outside in the parking lot Iona enough to load their cars with papers. The staff continues to be in and out of the facility until roughly 9 a.m. At peak activity (2:15 a.m., when the truck arrives) as many as 35 carriers may be at the center at one time. At other hours, the average carrier count would be 15 to 20. Weekday afternoons and early evenings preprinted sections are delivered by truck and staged for the next day's distribution. The unloading process occurs inside the warehouse and typically lasts less than 30 minutes. We would never have renewed our lease had we known of this issue. Having occupied the space for over ten years, we could not have expected this to become a crisis. I myself have had direct contact with this center for over three years and until just recently had only ever once had a city official mention the occurrence of a noise complaint — and that mention was casual and nearly three years ago. Strategies to reduce noise - steps already taken 1. We have reduced the number of carriers by 22%, from 115 to 90, over the course of the last 18 months. In addition to combining routes, we have moved four routes to our Stillwater warehouse, A 22% reduction in activity is quite substantial. 2. Metal carrier carts have been modified to reduce noise. Silicone caulking has been used to dampen vibrations where the cart frame connects to the metal sides. 3. Territorial Security Agents have been used by the landlord to patrol the parking areas three times) night during center operation. We embrace this additional level of monitoring. 4. We insisted that Waste Management Disposal, our waste hauler, service the facility later in the day instead of before 5 a.m., which was its preference. 5. ' new carrier io notified of the sensitive situation and our "minimize in the parking area. Carriers are on notice that vve will terminate the contracts of individuals who create unnecessary noise. 6. We constantly remind all carriers to "be quiet" in the parking area (see note attached). These notes are sent out monthly and by request of the manager when a complaint has been brought to our attention. 7. We welcome visits by local law enforcement personnel as a further demonstration to our carriers that Vve are serious about this issue. Noise reduction ~~ now initiatives 1. Move half of the carrier parking bzthe south parking lot, shuttling newspapers through south hall and business office door. This is an}ajor operational concession that promises tn increase carrier turnover due to logistics and workflow issues, This tnbeeffective January 16 and to be continued indefinitely or until logistics issues force it's elimination, 2. We will increase monitoring — yet again - of the parking area during the hours of warehouse operation. /\ monitor will ba dedicated ha supervise the lot from 2:3O-4:3Oon our four heaviest days (Thursday —Sunday). Carrier noise issues will be dealt with uphn and including removing offending carrier from our operation, Effective February 1st 3. The Pioneer Press will meet again with the landlord to explore the possibility of relocating our warehouse. VVe believe this is the best solution if the costs of relocation can be reduced. The current bid for relocation |o&QO.00U (includes office construction, ADA requirements, dock canopy, denm|sing wall, e1c). The Pioneer Press remains committed bzresolving this issue with our neighbor amdUhecbv Maplewood Independent Contractors Some concerns have been expressed by the City of Maplewood regarding Sound Levels in the Center Parking Lot. Please help us by keeping conversations to light levels and keeping the volume of car radios down when you are loading your car with papers. You can also help by not slamming car doors and driving at low speeds. Thanks for your understanding. Talk to your Supervisor if you have questions. Thank You Attachment 4 CN # 06000367 L Noise Level Observations @ St. Paul Dispatch distribution center near Grandview and Germain St. Date / time Observations Officer C , tt "W A 5Ni M � L> C AL,4 01 h� 0a4-"- 0 1C) 36 t) ,jj�� qL jI_ 0 /7 taety k " Hk-L- -TC WA . 0 ' 0 C) A t,44,tc bac,(L 0 .4 3 75 514'kT — I, r-�) I-A�-66 6 N r, 5); �rzm I'_,Ar, 1 Mia Page I of 3 Attachment From: Cynthia Ha [Cynthia.MoU@rnnihuoom] Sent Friday, March 03, 2006 7 AM To: ShanoFlnxvaU Subject: RE: Maplewood Business Center F8Shann. Here is the information regarding the noise from StPaul Pioneer Press: 1/4/06 3:3K0 enn car doors 1/6/06 3to4arn carts and car doors 1114/06 2p45onn and 5:O5arn car doors 1M8/06 3:05mnn cardoony 1/17/06 3:3Bmnn car doors 1/18/OG2:3Dmmn and 3:OOamn car doors and car alarm 1/19/UO3:OOmrn car doors 1/2O/D63:15arn car doors 1/22/OS2:3Oanm car doors and carts 1/238]62:1Sarn and 4:3Oem car doors 1/24/O83:3Oonn car doors 1/26/O84:25 mrn car doors 1/27/06 2:25 am 3:00 e,n car doors 1/30/06 2:15annand 4:05 ann car doors 1/81/U64:O5amn car doors 2/02/06 2:40 am car doors 2/DG/062 and 3:DDam car doors 2X]7/O54:OOenl car doors 2/O8/O82:30arn and 3:ODarn car doors 28]9/O62:15orn car doors 2-/10/06 2:45 arn car doors 2M1/DO3:3Oern and 4:O5 an) car doors 2/12106 2:OOarn and 4:1Oomn car doom 2/13/06 3:05 ann and 4:3Uorn car doors and carts 2/14/06 2.35anm car doors 2/18/8G4:1Oarn car doors 2117/O02:18nrn and 3:2Oarm car doors 2/20/06 4:00 mnn car doors 2/24/06 2:4Oann car doors 2/25/OG2:GOmrn car doors 3/38/003:OOmrn and 4:15onn car doors and carts Please let Ule know if you need anything further. Cindy Oaff Sales and Marketing Associate phone 952-83"808 tax M���— From: Ori ginal P|nwaU[mailto:ShanD.RAwaU@ci.[Da .mnn,us] Sent: Wednesday, March 01, 2006 2*05 PM Attachment 6 0i ink Thresher Square 700 Third Street South Minneapolis, MN 55415 Phone: (612) 370-0700 Fax: (612) 370-1378 To: Patrick Lensing, Copy: File: Steiner Development From: URS Corporation Date: May 31, 2006 Subject: Maplewood Business Center Noise Monitoring Study The purpose of this memorandum is to provide a summary of the results and other details of the noise monitoring conducted by URS under contract to Steiner Development. The monitored noise levels are below the state nighttime noise standards. As required by the City of Maplewood's March 16, 2006 letter, the noise monitoring was conducted for a one-hour period on Saturday, May 6, 2006 between 2:30 AM and 4:30 AM at a residence, located at 1596 Grandview Avenue, Maplewood, MN. The actual noise monitoring location at the residence was decided based on a previous site visit conducted on April 14, 2006. The monitoring residence is located north of Highway 36 and west of White Bear Lake, as shown in Figure 1. As specified by the City's March 16, 2006 letter, the noise monitoring meets the Minnesota Pollution Control Agency procedures outlined in Minnesota Rules, Chapter 7030. URS staff present at the location during monitoring noted the following information pertinent to the monitoring: • The majority of the traffic noise seemed to be from Highway 36. The garage doors of the Pioneer Press distribution center opposite the monitoring location were closed during the entire period of monitoring. However there was some vehicular activity at the distribution center and URS staff could hear the sound of vehicle doors closing during the monitoring period. There was also some activity at the residence opposite the monitoring location (north side of Grandview Avenue) halfWay through the monitoring period — URS staff could hear the sounds of people talking and the sounds of vehicles starting up at about 3:30 AM. Table I summarizes the results of the noise monitoring study along with the MPCA standards for the LIO and L50 noise levels. The table shows that the monitored nighttime noise levels are lower than the nighttime noise standards. LIO and L50 are the noise descriptors used by the MPCA. LIO is the noise level that is exceeded during the loudest 10% of the time period, and L50 is the noise level that is exceeded during the loudest 50% of the time period. The sound level meter and its associated software provide two reports, which are attached to this memo. The first report is the amplitude distribution report which provides the LIO and L50 noise levels. All of the reported noise levels are A-weighted, which accounts for how the human ear perceives different frequencies. The second report provided by the sound level metering software is the time history report, which shows the LIO and L50 values for each minute of the monitoring period. A graph of this information along with the MPCA LIO and L50 standards is shown in Figure 2. Figure 2 shows a couple of instances where the monitored noise exceeds the noise level of the state standards. Note that the MPCA standards are intended for 1 -hour periods, so each one- minute data point that exceeds the State's standard does not represent an exceedance. Thank you for having us conduct this analysis. Please contact us if you have any questions: John Crawford at 612-373-6871 or by email at: john crawford(_ti. or Pavithra Parthasarathi at 612-373-6326 or by email at: paviti-tra—parthasarati-tiLdurscorp.coi-n cra Uh tzl o ao cra CD CA) CD \ 4 � C) Decibel Level (A-weighted) 0 " (D 0 M = M Z —" E" — - C M CD o -- CD CL W (n 0 Cr o & k 0 • =3 Zn (D - .m 3 0_ a — �� - M CTI M = 0 =3' CD C CD a CD :2 " = �a 6 C @ & U) > 0 CD o a a) 0 CU UT 0 :3 0 M 0 =3 CD CL CD CD CD ;::;: 0 ;4: 0 m =3 CL CL @ r-L @ 0 CD ii W. -2 0 ■ ■ -01. 4-- (P Cn 0) CD LTI C) C31 C:) AMPDIST2.PRN Filename ...............30801 Test Location .......... 1596 Grandview Avenue, MN Employee Name .......... Pavithra & Erik Employee Number........ 89319 Department .............Transportation Noise Monitoring conducte d at 1596 Grandview Ave, Maplewood, MN opposite th e Pioneer Press Dist Cent Calibrator Type........ Calibrator Cal. Date... METROSONICS db -3080 V1.12 SERIAL # 4029 REPORT PRINTED ON 05/08/06 at 09:45:15 User ID: 23844 URS Corp 612 - 370 -0700 LOGGING STARTED...... 05 /06/06 at 03:09:00 TOTAL LOGGING TIME ... 0 DAYS 01:09:09 LOGGING STOPPED...... 05/06/06 at 04:18:09 TOTAL INTERVALS ...... 70 INTERVAL LENGTH...... 00:01:00 AUTO STOP ............ NO CLOCK SYNCH .......... YES RESPONSE RATE........ FAST FILTER ...............A WT. PRE -TEST CALIBRATION TIME .... 05 /06/06 AT 02:54 :05 PRE -TEST CALIBRATION RANGE ... 39.5 TO 139.5 dB POST -TEST CALIBRATION TIME ... 05 /06/06 AT 04:19:02 POST -TEST CALIBRATION RANGE-39.5 TO 139.5 CUTOFF USED FOR TIME HISTORY Lav ... NONE <<< SUMMARY REPORT FOR TEST NUMBER 2 OF 2 >>> EXCHANGE RATE .......... 3dB CUTOFFS ................ 80dB 90dB CEILING ................115dB DOSE CRITERION LEVEL... 90dB DOSE CRITERION LENGTH.. 8 HOURS Lay............ 47.9dB Lav { 80) ...... 39.5dB Lav { 90) ...... 39.5dB SEL............ 84.OdB TWA............ 39.6dB TWA { 80) ...... 39.5dB TWA { 90) ...... 39.5dB Lmax........... 70.4dB 05/06/06 at 03:38:09 Lpk ............ UNDER RANGE 5/8/2006 1 AMPDIST2.PRN TIME OVER 115dB ... 00:00:00.00 DOSE ( 80) ........ 0.00% PROJ. DOSE ( 80).. 0.00% DOSE ( 90) ........ 0.00% PROJ. DOSE ( 90).. 0.00% < AMPLITUDE DISTRIBUTION REPORT FOR TEST NUMBER 2 OF 2 >>> TOTAL SAMPLES: 265536 dB SAMPLES o OF TOTAL 39 1806 0.68 40 12140 4.57 41 21338 8.04 42 41505 15.63 43 28658 10.79 44 31279 11.78 45 21192 7.98 46 24192 9.11 47 15631 5.89 48 17678 6.66 49 10501 3.95 50 11367 4.28 51 6831 2.57 52 6820 2.57 53 3835 1.44 54 3737 1.41 55 2335 0.88 56 2036 0.77 57 1013 0.38 58 852 0.32 59 358 0.13 60 244 0.09 61 72 0.03 62 73 0.03 63 21 0.01 64 3 0.00 65 2 0.00 66 4 0.00 67 1 0.00 68 5 0.00 69 4 0.00 70 3 0.00 Ln( -0.0) = 70dB Ln(10.0) = 51dB Ln(50.0) = 44dB Ln(99.9) = 39dB 80dB CUTOFF 90dB CUTOFF Lav(4) 46.9dB 39.OdB 39.OdB Lav(5) 46.5dB 39.OdB 39.OdB Lav(6) 46.3dB 39.OdB 39.OdB 2 5/8/2006 NO CUTOFF 8 2 5/8/2006 TIMHIST2.PRN Filename ...............30801 Test Location .......... 1596 Grandview Avenue, MN Employee Name .......... Pavithra & Erik Employee Number........ 89319 Department .............Transportation Noise Monitoring conducte d at 1596 Grandview Ave, Maplewood, MN opposite th e Pioneer Press Dist Cent Calibrator Type........ Calibrator Cal. Date... METROSONICS db -3080 V1.12 SERIAL # 4029 REPORT PRINTED ON 05/08/06 at 09:45:42 User ID: 23844 URS Corp 612 - 370 -0700 LOGGING STARTED...... 05 /06/06 at 03:09:00 TOTAL LOGGING TIME ... 0 DAYS 01:09:09 LOGGING STOPPED...... 05/06/06 at 04:18:09 TOTAL INTERVALS ...... 70 INTERVAL LENGTH...... 00:01:00 AUTO STOP ............ NO CLOCK SYNCH .......... YES RESPONSE RATE........ FAST FILTER ...............A WT. PRE -TEST CALIBRATION TIME .... 05 /06/06 AT 02:54 :05 PRE -TEST CALIBRATION RANGE ... 39.5 TO 139.5 dB POST -TEST CALIBRATION TIME ... 05 /06/06 AT 04:19:02 POST -TEST CALIBRATION RANGE-39.5 TO 139.5 CUTOFF USED FOR TIME HISTORY Lav ... NONE <<< SUMMARY REPORT FOR TEST NUMBER 2 OF 2 >>> EXCHANGE RATE .......... 3dB CUTOFFS ................ 80dB 90dB CEILING ................115dB DOSE CRITERION LEVEL... 90dB DOSE CRITERION LENGTH.. 8 HOURS Lay............ 47.9dB Lav { 80) ...... 39.5dB Lav { 90) ...... 39.5dB SEL............ 84.OdB TWA............ 39.6dB TWA { 80) ...... 39.5dB TWA { 90) ...... 39.5dB Lmax........... 70.4dB 05/06/06 at 03:38:09 Lpk ............ UNDER RANGE 5/8/2006 1 TIMHIST2.PRN TIME OVER 115dB ... 00:00:00.00 DOSE ( 80) ........ 0.00% PROJ. DOSE ( 80).. 0.00o DOSE ( 90) ........ 0.00% PROJ. DOSE ( 90).. 0.00% < TIME HISTORY REPORT FOR TEST NUMBER 2 OF 2 >>> TIME Lav Lmax Lpk L(10.0) L(50.0) dBA dBA dBC dBA dBA 05/06/06 03:09:00 49.2 58.7 UNDER 53.5 45.5 03:10:00 51.5 59.6 UNDER 55.5 49.5 03:11:00 50.6 58.8 UNDER 53.5 48.5 03:12:00 50.2 60.0 UNDER 54.5 47.5 03:13:00 50.2 62.8 UNDER 54.5 46.5 03:14:00 51.5 63.3 UNDER 54.5 47.5 03:15:00 48.6 56.8 UNDER 51.5 47.5 03:16:00 45.2 51.6 UNDER 48.5 43.5 03:17:00 47.6 54.4 UNDER 50.5 46.5 03:18:00 49.6 60.5 UNDER 53.5 46.5 03:19:00 49.7 59.6 UNDER 52.5 47.5 03 :20:00 50.3 62.0 UNDER 53.5 47.5 03:21:00 50.6 63.2 UNDER 53.5 46.5 03:22:00 46.5 55.2 UNDER 50.5 43.5 03:23:00 46.5 53.9 UNDER 49.5 45.5 03:24:00 45.3 54.4 UNDER 47.5 44.5 03:25:00 48.9 58.8 UNDER 52.5 46.5 03:26:00 44.9 51.2 UNDER 48.5 42.5 03:27:00 47.7 58.4 UNDER 51.5 44.5 03:28:00 46.3 56.0 UNDER 50.5 43.5 03:29:00 46.7 55.2 UNDER 50.5 44.5 03:30:00 46.8 55.6 UNDER 50.5 44.5 03:31:00 47.4 55.6 UNDER 51.5 44.5 03:32:00 48.5 60.8 UNDER 52.5 42.5 03:33:00 48.3 57.8 UNDER 51.5 46.5 03:34:00 46.9 55.2 UNDER 50.5 45.5 03:35:00 48.1 57.2 UNDER 52.5 44.5 03 :36:00 50.4 58.4 UNDER 54.5 47.5 03:37:00 47.0 57.6 UNDER 49.5 45.5 03:38:00 48.8 70.4 UNDER 49.5 41.5 03:39:00 45.4 52.0 UNDER 48.5 44.5 03:40:00 47.9 55.6 UNDER 51.5 46.5 03:41:00 43.8 51.2 UNDER 46.5 42.5 03:42:00 45.9 56.0 UNDER 48.5 43.5 03:43:00 48.5 54.8 UNDER 52.5 46.5 03:44:00 49.5 58.8 UNDER 53.5 46.5 03:45:00 49.2 57.6 UNDER 52.5 47.5 03:46:00 44.6 54.8 UNDER 47.5 42.5 03:47:00 44.6 50.4 UNDER 46.5 43.5 03:48:00 47.3 54.3 UNDER 50.5 45.5 03:49:00 47.2 59.1 UNDER 50.5 43.5 03:50:00 48.1 60.0 UNDER 51.5 43.5 03:51:00 46.2 55.1 UNDER 49.5 42.5 03 :52:00 47.9 56.2 UNDER 52.5 45.5 03:53:00 49.0 57.2 UNDER 51.5 47.5 03:54:00 47.3 56.0 UNDER 51.5 44.5 03:55:00 50.6 61.0 UNDER 55.5 43.5 03:56:00 46.9 58.8 UNDER 50.5 43.5 03:57:00 48.5 58.0 UNDER 52.5 46.5 5/8/2006 2 TIMHIST2.PRN 03:58:00 48.0 58.8 UNDER 51.5 43.5 03:59:00 44.2 53.6 UNDER 46.5 42.5 04:00:00 43.2 51.6 UNDER 45.5 42.5 04:01:00 43.2 51.6 UNDER 45.5 41.5 04:02:00 44.3 55.9 UNDER 46.5 42.5 04:03:00 49.6 60.0 UNDER 52.5 45.5 04:04:00 46.7 52.2 UNDER 49.5 45.5 04:05:00 44.3 50.8 UNDER 48.5 42.5 04 :06:00 46.5 53.6 UNDER 49.5 45.5 04:07:00 45.4 56.4 UNDER 48.5 42.5 04:08:00 40.6 44.2 UNDER 41.5 40.5 04:09:00 45.1 54.0 UNDER 48.5 43.5 04:10:00 46.5 55.2 UNDER 50.5 43.5 04:11:00 49.1 59.2 UNDER 52.5 46.5 04:12:00 44.4 56.0 UNDER 46.5 42.5 04:13:00 50.0 59.2 UNDER 54.5 46.5 04:14:00 49.0 55.2 UNDER 52.5 47.5 04:15:00 46.0 53.6 UNDER 48.5 44.5 04:16:00 47.2 55.2 UNDER 50.5 45.5 04:17:00 49.7 59.6 UNDER 53.5 46.5 04:18:00 48.2 52.0 UNDER 50.5 48.5 5/8/2006 Attachment 7 WHEREAS, the Maplewood city council requested a revision to the conditional use permit for the Maplewood Business Center at1810G9nx]iSAvenue. The original conditional use permit was approved by the Maplewood city council in 1981 and was required in order to allow 8 special use permit to operate an office-warehouse facility on property zoned light manufacturing (M-1) within 200 feet of a residential district. WHEREAS, this permit applies to the existing office/warehouse facility on the property at 1616 Gen/8iS Avenue. The legal description is: EGRogers' Garden Lots, subject to state highway and easements, the part north of TH 36 of Lots 11 and 12in Section 1O Township 20 Range 22 (PIN 10-29-22-42-0UO1) WHEREAS, the history of this conditional use permit revision is as f0UVvvs: The city council held o public hearing ho review this permit revision 0D June 28.20U8. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The city council gave everyone at the hearing a chance to speak and present written statements. The city council also considered reports and recommendations Of the city staff. NOW, THEREFORE, BE|TRESOLVED that the city council approved the above-described conditional use permit for the special use permit in 1981 and the revisions to the original conditional use permit for the following reasons: The use would be located, deSign9d, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment Or methods 0foperation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or pn}pehv' because of excessive noise, glare, GnnVk8, dUsL, odor, fUnnes, water 0rair pollution, drainage, water run-off, vibration, general unsightliness, R|8{thc8| interference 0rother nuisances. 5. The use vvoV|d generate only nnininn8| vehicular traffic on kJCa| streets and vvoU|U not create traffic congestion nrunsafe access on existing or proposed streets. S. The use would be served by adequate public facilities and services, including streets, police and fire protection, dn8in8Q8 SLnJ{tUr8G, water and sewer systems, sChm]|G and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation Vf and incorporate the site's natural and scenic features into the development design. S. The use would cause minimal adverse environmental effects. Approval is subject to the following (changes to the original 1981 conditional use permit which were made by the city council on February 14, 2006, are in bold; changes proposed with this amendment are underlined if added and crossed out if deleted): All uses must meet the following requirements: a. The Minnesota Pollution Control Agency noise regulations shall apply. b. Outdoor storage of materials will not be permitted without approval from Maplewood's Director of Community Development. 2. Occupancy permits must be obtained for each tenant space from the City Building Official as required by the State Building Code. 3. Those businesses involved with exterior vehicle storage, such as vehicle rentals or moving companies, shall have one parking space for each such vehicle, in addition to those required by City Code, on the site. 4. Adequate signing for vehicle and pedestrian traffic shall be provided, subject to the approval of the Director of Public Safety. 5. Approval of landscaping, building, and site design plans are required by the Community Design Review Board. The property owner shall have a detailed landscape and screening plan prepared for the area between the parking lot and Germain Street. This plan shall show how the new materials would provide screening that is at least six-feet-tall and at least 80 percent solid (code requirement) and landscaping should be located on both sides of the fence. This plan shall be subject to the approval of the Community Design Review Board and the owner shall implement the apprGved plan by july 1, 20057ensure the landscaping and screening fence are maintained as approved. 6. As part of the required design review process, the applicant shall provide a detailed drainage and grading plan which provides for the five acres of ponding required by the Maplewood Drainage Plan. 7. The property owner and the property manager shall not allow garbage or trash pick-up between the hours of 11:00 p.m. and 5:30 a.m. 8. The property owner and property manager shall be responsible for the maintenance and clean up of the ponding areas on their property. 9. The property owner shall post the driveways and drive aisles as no parking zones. 10. The property owner shall Feview the paper- distr-ibutio-n 2ntiuitipt; 2Rd take Gper-atio mea-s-u-m-s ta- red-urUe -or eliMiR-ate no-is-e. These measur-es should iRaluda but not limited to; install rubber- bumpers on the GaFts, train employees as to where to park and to be respeG#Ul of adjoiRing residenGes and maintaiR seGurity staff to patFel during the nven - end early R;GFninq hours . ensure that the paper distribution facility located on the west side of the building, adjacent Germain Street, take operational measures to reduce or eliminate noise. These measures must include the following: a. Allowing onIV 90 paper carriers to operate out of the facilitV. b. Metal carrier carts must be modified to reduce noise, i.e., installation of rubber bumpers and silicone caulking. C. Security agents must patrol the parking areas three times a night during the center's operations. K d. All new pager carriers must be notified of the adiacent residential properties and the efforts to minimize noise on the Property. e. Send notification to the paper carriers monthly of the efforts to reduce noise on the property. f. Move one-half of the paper carriers' parking to the south parking lot with newspapers for those carriers shuttled through the south hall and business office door. Have a distribution facility employee monitor the parking lot from 2:30 to 4:30 a.m., Thursday through Sunday. This monitor will deal with any potential noise issues immediately (i.e., loud radio). h. The garage doors located on the west side of the distribution facility's tenant space must be closed during the hours of 2:30 to 4:30 a.m. 11. The city council shall review this conditional use permit amendment in six months (January 2007 J44-2005) or earlier as needed, and also when a new tenant locates within the distribution facility's space. The Maplewood City Council approved this resolution on June 26, 2006. 9 AGENDA NO. 1-1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: June 26, 2006 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTS PAYABLE: 250,241.68 Checks # 70128 thru # 70166 dated 611312006 344,948.26 Disbursements via debits to checking account dated 6/2/2006 thru 6/8/2006 $ 239,662.61 Checks # 70167 thru # 70234 dated 06/14/06 thru 06120106 137,603.49 972,456.04 PAYROLL 485,065.07 2,305.25 487,370.32 Disbursements via debits to checking account dated 06/09/06 thru 06/15/06 Total Accounts Payable Payroll Checks and Direct Deposits dated 06/09/06 Payroll Deduction check # 105353 thru # 105354 dated 06/16/06 Total Payroll $ 1,459,826.36 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651-249-2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments S:\CTY Lists and Reports 2006\Agenda Reports\06-26-06\11 Approval of Claims.xls i. !: ii• Check Date 70128 70129 70130 70131 70132 70133 70134 70135 70136 70137 70138 70139 70140 70141 70142 70143 70144 70145 70146 70147 70148 70149 70150 70151 70152 70153 70154 70155 70156 70157 70157 70158 70159 1• Ii• f. fi• !• 11• 1• li• f. f1• f• 11• 1• Ii• f. fi• !• 11• 1• li• f. fi• i• 11• 1• Ii• f. fi• !• 11• 1• li• f. f1• f• 11• 1• Ii• f. fi• !• 11• 1• li• f. fi• i• 11• 1• Ii• f. fi• !• 11• 1• li• f. f1• f• 11• 1• Ii• f. fi• !• 11• 1• li• f. fi• i• 11• 1• li• f. fi• !• 11• 1• li• f. f1• f• 11• 1 000 14 If 03681 00 If ii 1! it If ii !! 11 If ii 1! 11 If ii 03619 1 i 03619 ! 00 509 If ii 0 06 06 0148• 01894 1 0 i 1! i 01058 01068 00 00 00 0000 00 00 01302 00264 1 03446 01386 Check Register City of Maplewood 3M SYMPHONY ORCHESTRA AT &T ANIMAL CONTROL SERVICES INC ARCADE CONCRETE CONST INC BLUECROSS BLUESHIELD OF MN CHILDREN HOME & FAMILY SERVICE DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DGM INC. DRAIN KING INC DRAIN KING INC DRAIN KING INC DRAIN KING INC DRAIN KING INC DRAIN KING INC DRAIN KING INC DRAIN KING INC DRAIN KING INC FIRE MARSHAL ASSN OF MN FOREST LAKE CONTRACTING INC FRA -DOR BLACK DIRT & RECYCLE HOME DEPOT - CREDIT SERVICES HUGO'S TREE CARE INC HUGO'S TREE CARE INC INTEREUM INC KELLY & FAWCETT PA KINNICKINNIC NATIVES LLC LMCIT DEPT OF LABOR & INDUSTRY DEPT OF LABOR & INDUSTRY ALESIA METRY MN SHREDDING LLC MN WANNER CO ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR STEVEN PRIEM TERRIE RAMEAUX RAMSEY COUNTY -PROP REC & REV RAMSEY COUNTY -PROP REC & REV RAMSEY COUNTY -PROP REC & REV RICK JOHNSON DEER & BEAVER INC RO -SO CONTRACTING, INC. Description MCC EVENT 2/5,412, & 6/4 MANAGED INTERNET SRV - MAY PATROL & BOARDING FEES 5122 - 614 POUR 2 BENCH PADS MONTHLY PREMIUM YOUTH DIVERSION PROGRAM - MAY TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE TOW FORFEITURE VEHICLE PROJ 05 -16 TELEVISE SEWER PROJ 05 -16 TELEVISE SEWER PROJ 05 -16 TELEVISE SEWER PROJ 05 -16 TELEVISE SEWER PROJ 05 -16 TELEVISE SEWER PROJ 05 -16 TELEVISE SEWER PROJ 05 -16 TELEVISE SEWER PROJ 05 -16 TELEVISE SEWER PROJ 05 -16 TELEVISE SEWER COURSE REGISTRATION PROJ 05 -16 KENWOOD AREA ST BLACK DIRT STATION SUPPLIES PROJ 05 -16 REMOVE TREES & SHRUBS REMOVE TREE & BRUSH OFFICE FURNITURE PART PROSECUTION SERVICES - MAY PROJ 04 -15 PLANTS INSURANCE -AMEND VEHICLES MONTHLY SURTAX - MAY REFUNDED MECH PRMT DATED 4118 REIMS FOR TRAINING REFRESHMENTS SHREDDING SERVICE SPRAY WAND REF HAZEL & ROBERT KLUGE - BCBS REF PATRICIA PEDRO - SWIM & T -BALL REF ORA LYNN HALL -MOORE - TENNIS REF KIM COYLE - SWIM PROGRAM REF AMY SENDER- TENNIS REF DON MURPHY - DAMAGED SOD REIMB FOR MILEAGE 6/6 REIMB FOR MILEAGE 5126 PROJ 04 -15 PLANTS FERNS FOR SEMINAR TREES & PLANTS DEER REMOVAL - MAY REPAIR 8" FORCEMAIN Amount 704.50 1,013.60 1,987.07 3,750.00 473.00 3,526.08 154.43 111.83 111.83 111.83 111.83 111.83 111.83 111.83 111.83 111.83 111.83 90.53 90.53 90.53 494.00 395.00 346.00 298.50 247.00 169.00 64.00 64.00 49.00 250.00 193,603.06 266.25 171.49 1,700.00 692.25 30.35 9,825.00 126.60 1,408.00 2,463.11 -29.39 37.19 90.91 168.38 220.00 104.00 65.00 59.00 55.00 27.88 33.82 12.02 1,375.32 127.80 109.70 100.00 4,416.00 ig Check Register City of Maplewood Check Date Vendor Description Amount 70160 0611312006 01497 SPRINGSTED BOND ISSUE FEES 2,000.00 70161 06/1312006 01538 STREICHER'S TRAINING AMMUNITION 3,578.61 0611312006 01538 STREICHER'S TRAINING AMMUNITION 915.37 70162 06/1312006 01574 T.A. SCHIFSKY & SONS, INC VARIOUS BITUMINOUS MATERIALS 714.10 70163 06/1312006 01683 UNIFORMS UNLIMITED INC BULLETPROOF VEST 749.95 70164 06/1312006 03682 USA INFLATABLES INFLATABLES FOR KICKOFF EVENT 613 1,200.00 70165 0611312006 01734 WILLIAM P. WALSH COMMERCIAL PLUMBING INSPECTIONS 8,423.14 70166 0611312006 03378 MATT WOEHRLE REIMS FOR MILEAGE 616 26.70 250,241.68 39 Checks in this report. 3 CITY OF MApLBNDDD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 00/01/08 00X}2/OG 05/31/06 O6/02/O6 00/02/O6 06/O2/OS 0G/O2/OS 00/02/08 O8/05/08 UG/O2/00 00/O2/OG O6/02/O6 O6/02/O6 0G/O0/OH 06/O7/OS 08/O5/08 MN State Treasurer |CMA(VantaQapointa) Discover MN State Treasurer U.S.Tnaaourer P.E.R.& MN Dept of Natural Resources Orchard Trust MN State Treasurer K4N State Treasurer Labor Unions MidAmehco'|NG Federal Reserve Bank MN State Treasurer MN State Treasurer ARC Administration I I [Q I F- Description Drivers License/Deputy Registrar Deferred Compensation Credit Card fees Drivers License/Deputy Registrar Federal Payroll Tax P. E.R.A. DNR electronic licenses Deferred Compensation Drivers Lioenae/DeputyRegietrar State Payroll Tax Union Dues HRA Rex plan Savings Bonds Drivers License/Deputy Registrar Drivers License/Deputy Registrar DCRP& Flex plan payments Amount 24.098.75 6,833.83 132.06 30.476.85 101,568.17 81 2,387.00 27,064.62 21,995.00 18.258.12 1,679.30 3.171.17 100.00 25,300.45 17 2.412.17 11 0612012006 Check Date 70167 70168 70169 70170 70171 70172 70173 70174 70175 70176 70177 70178 70179 70180 70181 70182 70183 70184 70185 70186 70187 70188 70189 70190 70191 70192 70193 70194 70195 70196 70197 70198 70199 70200 70201 70202 70203 70204 70205 70206 70207 70208 70209 70210 70211 0611412006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 Vendor 03684 02347 02411 02411 02411 02411 02411 03335 00240 00258 00283 00283 00283 00283 00283 00298 00354 02743 03687 00003 00003 00003 03576 03126 00519 00585 00589 03597 00718 00721 03688 02728 02728 02728 02728 02728 02984 02861 00906 03637 00986 00901 03358 01131 01202 01202 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 00001 Check Register City of Maplewood VOID 10,000 LAKES CHAPTER ALEX AIR APPARATUS INC ALEX AIR APPARATUS INC ALEX AIR APPARATUS INC ALEX AIR APPARATUS INC ALEX AIR APPARATUS INC AMERICAN ENGINEERING C.S.G. CREDIT SERVICES CARDINAL HOMEBUILDERS INC CENTURY COLLEGE CENTURY COLLEGE CENTURY COLLEGE CENTURY COLLEGE CENTURY COLLEGE CITY ENGINEERS ASSOC OF MN CUSTOM FIRE APPARATUS, INC. RICHARD DOBLAR JODI ERICKSON ESCROW REFUND ESCROW REFUND ESCROW REFUND EUREKA RECYCLING FIRE INSTRUCTION & RESCUE EDUC FLEXIBLE PIPE TOOL CO. GOPHER STATE ONE -CALL DAVE GRAF MARY JO HOFMEISTER INDEPENDENT SCHOOL DIST #622 INDEPENDENT SPORTS NETWORK KAMI INC KIMLEY -HORN & ASSOCIATES INC KIMLEY -HORN & ASSOCIATES INC KIMLEY -HORN & ASSOCIATES INC KIMLEY -HORN & ASSOCIATES INC KIMLEY -HORN & ASSOCIATES INC L C WEBSTER PTO LARSON CONTRACTING MPELRA MAINTENANCE EXPERTS INC METROPOLITAN COUNCIL MN GFOA NORTHEAST METRO SCH DIST 916 NSPAA NYSTROM PUBLISHING CO INC NYSTROM PUBLISHING CO INC ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR ONE TIME VENDOR Description EDUCATIONAL MTG FOR INSPECTORS AIR QUALITY TESTIMAINTENANCE AIR QUALITY TEST/MAINTENANCE AIR QUALITY TEST/MAINTENANCE AIR QUALITY TEST/MAINTENANCE REPAIR TO HURST 16C COMBI TOOL PROJ 05 -16 TESTING SRVS APPLICANT BACKGROUND CHECKS REF GRADING ESC - 1700 FRANK EMS TUITION FF TUITION FF TUITION FF TUITION FF TRAINING CEAM MEMBERSHIP GAS SPRING REIMS FOR PALM TREO CARVER VOLLEYBALL REFEREE REF PETER KUBESH- 1722 EDGERTON REF OUTDOOR ESC - 2580 REF M SLABA - 1768 BIRMINGHAM RECYCLING - MAY LP GAS EMERGENCY TRAINING PIPING TIGERTAIL PART NET BILLABLE TICKETS - MAY KARATE INSTRUCTOR 414 TO 4125 REIMB FOR MILEAGE 5125 - 619 BLDG SUPERVISION & GYM USAGE SOFTBALL UMPIRING SRVS 5121 - 618 REF ESCROW - 3033 TH 61 PROJ 05 -07 PROF SRVS THRU 4130106 PROJ 04 -21 PROF SRVS THRU 4130 PROJ 05 -10 PROF SRVS THRU 4130106 PROJ 03 -26 PROF SRVS THRU 4130 PROJ 02 -21 PROF SRVS THRU 4130 2006 CHARITABLE GAMBLING AWARD PROJ 04 -15 RAINWATER GARDENS CONFERENCE REGISTRATION SEAL CERAMIC TILE FLOORS MONTHLY SAC - MAY JUNE MEETING INTERPRETING SERVICE NSPAA SLOW PITCH ENTRY FEE PARK & RECREATION NEWSLETTER SUMMER KICKOFF POST CARDS REF GREENBERG FARROW - DEV ESC REF CYNDEE HARRINGTON - PARKS REF KAREN GUSTAFSON - REF ANGELA MAROSE - AMB 06000737 REF LAURA ANNALA - MEMBERSHIP REF GEORGE BRUEHL - MEMBERSHIP REF PETER LEUNG - TENNIS PROGRAM REF TRACY HILDEBRANDT - SOFTBALL REF BERRI REISER - TBALL PROGRAM REF JANET COMFORT - MEMBERSHIP REF COLLEEN HECK - NC PROGRAM REF SKIP WINGFIELD - ADMISSIONS Amount 0.00 60.00 819.32 682.03 590.00 490.00 271.52 340.15 50.55 2,542.67 381.33 269.22 269.22 269.22 269.22 60.00 37.00 250.00 33.00 2,501.10 2,500.00 300.00 19,623.34 2,600.00 79.88 1,235.55 100.75 12.68 136.50 3,002.12 50,892.74 4,493.71 1,961.00 1,561 Al 1,223.80 985.08 2,932.00 945.00 195.00 2,937.27 9,207.00 15.00 139.99 300.00 1,589.64 1,047.96 2,608.97 290.00 230.00 1 53.74 110.76 70.00 55.00 50.00 45.00 34.00 9.00 230 Wl Check Register City of Maplewood 0612012006 Check Date 70212 70213 70214 70215 70216 70217 70218 70219 70220 70221 70222 70223 70224 70225 70226 70227 70228 70229 70230 70231 70232 70233 70234 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 0612012006 Vendor 01560 01941 03156 01337 01409 01409 01409 01409 01409 01409 01409 03686 01434 03215 01463 01478 01903 01504 01574 01574 01615 02700 03685 01683 03683 01734 01750 01750 01754 02462 01190 01190 01190 01190 01190 01190 01190 01190 ONYX WASTE SRVS MIDWEST INC PATRICK GRAPHICS & TROPHIES PERRAULT CONSTRUCTION INC RAMSEY COUNTY -PROP REC & REV S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. S.E.H. TONY SCHWARTZ SCREEN TECH SHAFER CONTRACTING CO INC SISTER ROSALIND GEFRE SMOKE EATER EDNA SPANGLER CITY OF ST PAUL T.A. SCHIFSKY & SONS, INC T.A. SCHIFSKY & SONS, INC THERMO -DYNE, INC. TSI INC TUBMAN FAMILY ALLIANCE UNIFORMS UNLIMITED INC VAC SYSTEM INDUSTRIES WILLIAM P. WALSH THE WATSON CO INC THE WATSON CO INC WEBER & TROSETH INC. SCOTT D WEMYSS XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY XCELENERGY 67 Checks in this report. Description SPRING CLEAN UP DAY PARTICIPATION MEDALS REF ESC - 747 CRESTVIEW DR MULCH GENERAL TRANS PROF SRVS - APR PROJ 04 -22 PROF SRVS - APR PROJ 04 -22 PROF SRVS - APR PROJ 02 -07 PROF SRVS - APR PROJ 05 -29 PROF SRVS - APR PROJ 02 -22 NPDES PHASE II PRMT - PROJ 04 -06 PROF SRVS - APR SODA & WATER TRAINING SIGNS PROJ 03 -07 TH 61 AREA IMPRV PMT #5 MCC MASSAGES - MAY FF TRAINING & NEWS PUBLICATION RAIN GARDEN MTG REFRESHMENTS HYDRANT USAGE PROJ 04 -15 GLADSTONE NO PMT #8 VARIOUS BITUMINOUS MATERIALS REPAIR COMPRESSOR PORTA COUNT TO TEST BREATHING 2006 CHARITABLE GAMBLING AWARD BULLETPROOF VEST HVAC CLEANING COMMERCIAL PLUMBING INSPECTION MERCH FOR RESALE MERCH FOR RESALE FIRE EXTINGUISHER RECHARGE NAMETAGS ELECTRIC UTILITY GAS & ELECTRIC UTILITY GAS & ELECTRIC UTILITY GAS & ELECTRIC UTILITY ELECTRIC UTILITY EQUIPMENT LOAN GAS & ELECTRIC UTILITY FIRE SIRENS Amount 11,211.79 366.09 2,520.96 207.68 2,921.43 2,417.21 2,415.05 2,322.09 1,547.52 1 83.75 125.76 84.85 110.00 31,905.47 2,286.00 439.00 120.99 605.35 14,619.86 2,308.04 5,742.74 3,400.00 800.00 749.95 2,040.00 307.91 311.58 142.18 38.50 36.95 11,801.40 5,922.11 2,152.69 1,591.12 1,011.82 756.64 228.51 46.98 c.3y.00c1z 1 A CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description 06/08/06 06/09/06 MN State Treasurer Drivers License /Deputy Registrar 06/08/06 06/09/06 MN Dept of Natural Resources DNR electronic licenses 06/09/06 06/12/06 MN State Treasurer Drivers License /Deputy Registrar 06/12/06 06/13/06 MN State Treasurer Drivers License /Deputy Registrar 06/13/06 06/14/06 MN State Treasurer Drivers License /Deputy Registrar 06/14/06 06115/06 MN State Treasurer Drivers License /Deputy Registrar 06/09/06 06/15/06 US Bank VISA One Card* Purchasing card items TOTAL *Detailed listing of VISA purchases is attached. Amount 16,426.43 2,021.00 11,769.12 22,018.52 20,104.10 14,029.13 51,235.19 7 Visa Transactions 5 -27 -06 to 6 -9 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/7/2006 6/8/2006 VERIZON WRLS 12KW $45.53 R CHARLES AHL 5/26/2006 5/29/2006 ULTRA MAX $1,540.00 SCOTT ANDREWS 5/26/2006 5/29/2006 NATIONAL SCHOOL PROD $133.62 MANDY ANZALDI 5/30/2006 5/31/2006 FDLE CRIMINAL HISTORY $23.00 JOHN BANICK 5/31/2006 6/1/2006 HEALTHEAST TRANSPORTATN $612.76 JOHN BANICK 5/31/2006 6/2/2006 SHRED -IT $49.95 JOHN BANICK 5/31/2006 6/2/2006 COMOPARK ANIMAL HOSPITAL $974.98 JOHN BANICK 6/1/2006 6/5/2006 UNIFORMS UNLIMITED $1,064.76 JOHN BANICK 6/1/2006 6/5/2006 WEBER & TROSETH INC $131.76 JOHN BANICK 6/4/2006 6/5/2006 KOHL'S #0052 $39.99 JOHN BANICK 6/5/2006 6/6/2006 MGI*TAMPA TRIBUNE AD $123.05 JOHN BANICK 6/7/2006 6/8/2006 GOPHER BEARING COMPANY $143.06 JIM BEHAN 6/7/2006 6/9/2006 HENRIKSEN ACE HARDWARE $48.88 JIM BEHAN 6/8/2006 6/9/2006 API SUPPLY INC $379.00 JIM BEHAN 5/25/2006 5/31/2006 SOUTHWEST JOURNAL $350.00 HEIDI CAREY 5/31/2006 6/1/2006 FEDEX KINKO'S #0617 $408.96 HEIDI CAREY 6/1/2006 6/5/2006 BARNES & NOBLE #2227 $23.95 MELINDA COLEMAN 5/25/2006 5/29/2006 TIME WARNER CABLE $109.79 LINDA CROSSON 6/8/2006 6/9/2006 G & K SERVICES 006 $462.28 LINDA CROSSON 5/28/2006 5/29/2006 COMCAST CABLE COMM $111.30 ROBERTA DARST 6/1/2006 6/2/2006 S & T OFFICE PRODUCTS $83.74 ROBERTA DARST 6/6/2006 6/7/2006 S & T OFFICE PRODUCTS $74.76 ROBERTA DARST 5/24/2006 5/29/2006 DALCO ENTERPRISES, INC $54.10 CHARLES DEAVER 5/31/2006 6/1/2006 WW GRAINGER 500 $205.84 CHARLES DEAVER 6/2/2006 6/5/2006 FRATTALLONE'S ACE HDWE $20.37 CHARLES DEAVER 6/6/2006 6/8/2006 SUNRAY TRUE VALUE $12.67 CHARLES DEAVER 6/1/2006 6/5/2006 CIRCUIT CITY SS #3137 $15.96 JOHN DUCHARME 5/30/2006 5/31/2006 MENARDS 3059 $7.41 DAVE EDSON 5/31/2006 6/1/2006 HYDROLOGIC WATER MANAGEME $350.65 DAVE EDSON 5/29/2006 5/30/2006 WAL MART $7.96 ANDREW ENGSTROM 6/1/2006 6/2/2006 MENARDS 3059 $4.77 ANDREW ENGSTROM 5/10/2006 5/29/2006 DALCO ENTERPRISES, INC $937.73 LARRY FARR 5/26/2006 5/29/2006 THE HOME DEPOT 2810 $19.95 LARRY FARR 5/30/2006 5/31/2006 BATTERIES PLUS $80.90 LARRY FARR 5/31/2006 6/1/2006 CINTAS FIRST AID #431 $33.17 LARRY FARR 5/31/2006 6/1/2006 INTEREUM INC $121.41 LARRY FARR 6/2/2006 6/5/2006 THE HOME DEPOT 2801 $32.06 LARRY FARR 6/6/2006 6/7/2006 MENARDS 3022 $56.10 LARRY FARR 6/7/2006 6/8/2006 DEY DISTRIBUTING, INC. $4.70 LARRY FARR 6/7/2006 6/8/2006 MENARDS 3022 $84.08 LARRY FARR 6/8/2006 6/9/2006 G & K SERVICES 006 $188.37 LARRY FARR 5/30/2006 5/31/2006 TARGET 00011858 $65.56 SHANK FINWALL 5/25/2006 5/29/2006 DEEP ROCK WATER $58.09 DAVID FISHER 6/5/2006 6/7/2006 DEEP ROCK WATER $106.34 DAVID FISHER 5/30/2006 5/31/2006 SAMEDAYMUSIC.COM (5399.00) NICK FRANZEN 5/30/2006 5/31/2006 SAMEDAYMUSIC.COM (5379.00) NICK FRANZEN 5/31/2006 6/2/2006 MUSICIANSBUY.COM $650.00 NICK FRANZEN 6/7/2006 6/8/2006 HP ASSISTED SERVICE (S217.26) NICK FRANZEN 6/7/2006 6/8/2006 HP ASSISTED SERVICE (S217.26) NICK FRANZEN 6/2/2006 6/5/2006 S & T OFFICE PRODUCTS $63.93 JEAN GLASS 5/30/2006 6/1/2006 DEGE GARDEN CENTER $25.85 JANET M GREW HAYMAN 6/3/2006 6/5/2006 PRESENTSFORYOU.COM $35.92 KAREN E GUILFOILE 6/1/2006 6/2/2006 NORTH HEIGHTS HARDWARE IN $4.87 MARK HAAG 6/1/2006 6/2/2006 MENARDS 3059 $42.77 MARK HAAG Visa Transactions 5 -27 -06 to 6 -9 -06 Trans Date Posting Date Merchant Name Trans Amount Name 5/25/2006 5/29/2006 INT'L INST OF MUNI CLE $66.00 LORI HANSON 6/7/2006 6/9/2006 THE HOME DEPOT 2801 $31.33 PATRICK HEFFERNAN 6/8/2006 6/9/2006 MENARDS 3059 $36.99 PATRICK HEFFERNAN 6/6/2006 6/7/2006 ICI- DULUX- PAINTS #0092 $1,260.11 GARY HINNENKAMP 6/7/2006 6/8/2006 CARPENTERS SMALL ENGINE R $22.07 GARY HINNENKAMP 5/30/2006 5/31/2006 TARGET 00011858 $14.56 RON HORWATH 5/30/2006 5/31/2006 TARGET 00011858 $17.90 RON HORWATH 5/31/2006 6/5/2006 T J T- SHIRTS $210.00 RON HORWATH 6/1/2006 6/2/2006 BEST BUY 00000109 $31.95 RON HORWATH 6/2/2006 6/5/2006 TARGET 00011858 $12.77 RON HORWATH 6/1/2006 6/5/2006 DE LAGS LANDEN OP01 OF 01 $206.61 ANN E HUTCHINSON 6/8/2006 6/9/2006 G & K SERVICES 006 $66.66 ANN E HUTCHINSON 5/26/2006 5/29/2006 EXCELLCOM $2129 SCOTT JACOBSON 5/26/2006 6/2/2006 DALCO ENTERPRISES, INC $58.52 DAVID JAHN 5/26/2006 6/5/2006 DALCO ENTERPRISES, INC $630.50 DAVID JAHN 5/26/2006 5/29/2006 OFFICE MAX 00002204 $18.08 TOM KALKA 5/31/2006 6/1/2006 TARGET 00011858 $6.37 TOM KALKA 5/31/2006 6/2/2006 HENRIKSEN ACE HARDWARE $20.72 TOM KALKA 6/6/2006 6/8/2006 WOLF CAMERA #1530 $2.44 TOM KALKA 5/30/2006 5/31/2006 VALLEY TROPHY $166.40 FLINT KARIS 5/26/2006 5/29/2006 OFFICE MAX 00002204 $19.79 MARY B KOEHNEN 5/31/2006 6/2/2006 OFFICE MAX 00002204 ($8.08) MARY B KOEHNEN 6/1/2006 6/2/2006 TARGET 00011858 $42.55 MARY B KOEHNEN 6/6/2006 6/7/2006 SUPREME AUDIO INC $204.30 MARY B KOEHNEN 5/31/2006 6/1/2006 VERIZON WRLS 12KW $68.35 DUWAYNE KONEWKO 5/26/2006 5/29/2006 NATIONWIDE OFFICE SUPPLY $33.98 ERIN M LABEREE 6/3/2006 6/5/2006 VERIZON WRLS 12KW $45.53 SHERYL L LE 5/20/2006 5/29/2006 DALCO ENTERPRISES, INC $441.42 MICHAEL LIDBERG 5/25/2006 6/5/2006 DALCO ENTERPRISES, INC $112.49 MICHAEL LIDBERG 6/2/2006 6/5/2006 GRUBER POWER EQUIPMENT $53.14 DENNIS LINDORFF 6/6/2006 6/7/2006 MENARDS 3022 $29.29 DENNIS LINDORFF 5/30/2006 6/1/2006 PAPA JOHNS #1838 $59.07 STEVE LUKIN 5/31/2006 6/2/2006 METRO SALES INC $452.92 STEVE LUKIN 6/1/2006 6/2/2006 AIRGAS NORTH CENTRAL INT $959.68 STEVE LUKIN 6/2/2006 6/5/2006 RAINBOW FOODS 00088542 $310.44 STEVE LUKIN 6/2/2006 6/5/2006 HEJNY RENTAL $311.82 STEVE LUKIN 6/6/2006 6/7/2006 WMS *WASTE MGMT WMEZPAY $271.92 STEVE LUKIN 6/7/2006 6/8/2006 EMERGENCY APPARATUS MAINT $1,083.98 STEVE LUKIN 6/2/2006 6/5/2006 UNIFORMS UNLIMITED INC $38.82 DAN MARTIN 6/3/2006 6/5/2006 BATTERIES PLUS $38.31 DAN MARTIN 5/30/2006 6/1/2006 RAINBOW GROUP LLC $1,486.90 MARK MARUSKA 5/31/2006 6/2/2006 ON SITE SANITATION INC $127.80 MARK MARUSKA 6/2/2006 6/5/2006 HENRIKSEN ACE HARDWARE $278.86 MARK MARUSKA 6/6/2006 6/8/2006 METRO ATHLETIC SUPPLY INC $3,136.43 MARK MARUSKA 6/6/2006 6/9/2006 AMERICAN FASTENER & SUPPL $77.51 MARK MARUSKA 6/7/2006 6/8/2006 VIKING INDUSTRIAL CENTER $225.84 MARK MARUSKA 6/8/2006 6/9/2006 G & K SERVICES 006 $227.28 MARK MARUSKA 5/26/2006 5/29/2006 CENTURY COMMUNITY TECHNIC $50.00 JON A MELANDER 5/26/2006 5/29/2006 CENTURY COMMUNITY TECHNIC $100.00 JON A MELANDER 5/31/2006 6/1/2006 METROCALL ARCH WIRE $37.37 ED NADEAU 5/31/2006 6/1/2006 CINTAS FIRST AID #431 $63.66 BRYAN NAGEL 6/7/2006 6/8/2006 S & T OFFICE PRODUCTS $107.55 JEAN NELSON 6/7/2006 6/8/2006 S & T OFFICE PRODUCTS $128 JEAN NELSON 6/8/2006 6/9/2006 G & K SERVICES 006 $289.68 AMY NIVEN Visa Transactions 5 -27 -06 to 6 -9 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/8/2006 6/9/2006 G & K SERVICES 006 $152.04 AMY NIVEN 6/8/2006 6/9/2006 G & K SERVICES 006 $69.64 AMY NIVEN 6/8/2006 6/9/2006 S & T OFFICE PRODUCTS $258.11 AMY NIVEN 6/1/2006 6/2/2006 HEJNY RENTAL $167.46 MICHAEL NOVAK 5/26/2006 5/29/2006 QWEST *COMMUNICATION $690.00 MARSHA PACOLT 5/26/2006 5/29/2006 S & T OFFICE PRODUCTS $6.92 MARY KAY PALANK 5/30/2006 5/31/2006 S & T OFFICE PRODUCTS ($45.82) MARY KAY PALANK 6/1/2006 6/2/2006 S & T OFFICE PRODUCTS ($6.92) MARY KAY PALANK 6/3/2006 6/5/2006 OFFICE MAX 00005272 $19.15 MARY KAY PALANK 5/25/2006 5/29/2006 EAT INC $10.50 ROBERT PETERSON 5/30/2006 5/31/2006 LIBERTY FLAG COMPANY $502.35 PHILIP F POWELL 5/30/2006 5/31/2006 ABACUS PLUS SERVICES INC $143.78 PHILIP F POWELL 5/31/2006 6/1/2006 SIRCHIE FINGER PRINT LABO $224.08 PHILIP F POWELL 6/2/2006 6/5/2006 HENRIKSEN ACE HARDWARE $19.16 PHILIP F POWELL 6/2/2006 6/5/2006 HENRIKSEN ACE HARDWARE $10.64 PHILIP F POWELL 6/2/2006 6/5/2006 CUB FOODS, INC. $18.00 PHILIP F POWELL 6/5/2006 6/7/2006 OFFICE MAX 00002204 $7028 PHILIP F POWELL 6/6/2006 6/8/2006 HENRIKSEN ACE HARDWARE $21.07 PHILIP F POWELL 6/6/2006 6/8/2006 MC'S SPRTNG ARMS & ACCESS $78.62 PHILIP F POWELL 6/7/2006 6/8/2006 MEDCO SUPPLY $68.91 PHILIP F POWELL 6/8/2006 6/9/2006 AIM, INC. $188.00 PHILIP F POWELL 5/26/2006 5/29/2006 BOUND TREE MEDICAL LLC $139.40 ROBERT PRECHTEL 5/28/2006 5/29/2006 PAYPAL *NORTHCENTRA $75.00 ROBERT PRECHTEL 6/1/2006 6/2/2006 BOUND TREE MEDICAL LLC $278.80 ROBERT PRECHTEL 6/7/2006 6/8/2006 BOUND TREE MEDICAL LLC $138.71 ROBERT PRECHTEL 6/1/2006 6/2/2006 GE CAPITAL $331.22 WILLIAM J PRIEFER 6/2/2006 6/5/2006 SPRINT *WIRELESS SVCS $327.49 WILLIAM J PRIEFER 5/30/2006 5/31/2006 TURF WORKS FEI EAST $155.66 STEVEN PRIEM 5/30/2006 5/31/2006 TURF WORKS FEI EAST $579.38 STEVEN PRIEM 5/30/2006 6/1/2006 MERIT CHEVROLET CO. $3.92 STEVEN PRIEM 5/30/2006 6/1/2006 TOUSLEY FORD 127200039 $40.81 STEVEN PRIEM 6/1/2006 6/2/2006 FACTORY MOTOR PARTS #19 $231.38 STEVEN PRIEM 6/1/2006 6/2/2006 FACTORY MOTOR PARTS #19 $28.14 STEVEN PRIEM 6/1/2006 6/2/2006 FACTORY MOTOR PARTS #19 $28.14 STEVEN PRIEM 6/1/2006 6/2/2006 DAVIS EQUIP TURFWERKS $624.95 STEVEN PRIEM 6/1/2006 6/2/2006 KATH AUTO PARTS NSP $21.18 STEVEN PRIEM 6/1/2006 6/2/2006 KATH AUTO PARTS NSP $4.05 STEVEN PRIEM 6/1/2006 6/2/2006 KATH AUTO PARTS $329.81 STEVEN PRIEM 6/2/2006 6/5/2006 COMO LUKE & SUPPLIES LOC $107.18 STEVEN PRIEM 6/2/2006 6/5/2006 TOUSLEY FORD 127200039 $37.16 STEVEN PRIEM 6/2/2006 6/5/2006 D & D TOWING $79.88 STEVEN PRIEM 6/2/2006 6/5/2006 KATH AUTO PARTS NSP $3.94 STEVEN PRIEM 6/2/2006 6/5/2006 TURF WORKS FEI EAST $786.76 STEVEN PRIEM 6/5/2006 6/6/2006 BAUER BULT TRE33200023 $949.98 STEVEN PRIEM 6/5/2006 6/6/2006 POLAR CHEVROLET $91.10 STEVEN PRIEM 6/5/2006 6/6/2006 KATH AUTO PARTS NSP $127.10 STEVEN PRIEM 6/5/2006 6/7/2006 TOUSLEY FORD 127200039 $41.16 STEVEN PRIEM 6/6/2006 6/7/2006 TURF WORKS FEI EAST ($624.95) STEVEN PRIEM 6/6/2006 6/7/2006 CUSHMAN MOTOR COMPANY $202.71 STEVEN PRIEM 6/6/2006 6/7/2006 KATH AUTO PARTS NSP $99.61 STEVEN PRIEM 6/7/2006 6/8/2006 FACTORY MOTOR PARTS #19 $30.37 STEVEN PRIEM 6/7/2006 6/8/2006 KATH AUTO PARTS NSP $68.64 STEVEN PRIEM 6/7/2006 6/8/2006 KATH AUTO PARTS NSP $23.11 STEVEN PRIEM 6/7/2006 6/9/2006 JOHN FRYE DISTRIBUTING $39.39 STEVEN PRIEM iff Visa Transactions 5 -27 -06 to 6 -9 -06 Trans Date Posting Date Merchant Name Trans Amount Name 6/8/2006 6/9/2006 KATH AUTO PARTS NSP $88.34 STEVEN PRIEM 6/8/2006 6/9/2006 KATH AUTO PARTS NSP $104.89 STEVEN PRIEM 6/8/2006 6/9/2006 SIP *STATEINDUSTRIAL US $180.47 STEVEN PRIEM 5/27/2006 5/29/2006 SPRINT *WIRELESS SVCS $2,038.29 KEVIN RABBETT 5/30/2006 5/31/2006 USPS 2663650015 $14.40 KEVIN RABBETT 5/30/2006 6/1/2006 RD J SPECIALTIES $385.00 KEVIN RABBETT 6/2/2006 6/5/2006 SPRINT *WIRELESS SVCS $2,036.50 KEVIN RABBETT 5/31/2006 6/1/2006 THE STAR TRIBUNE- ADVERTIS $744.80 TERRIE RAMEAUX 6/6/2006 6/7/2006 PIONEER PRESS ADVERTISIN $785.56 TERRIE RAMEAUX 6/6/2006 6/7/2006 PAYPAL *TRUMOR INC $130.00 TERRIE RAMEAUX 6/6/2006 6/7/2006 MN OCCUPATIONAL HEALTH $406.00 TERRIE RAMEAUX 5/19/2006 5/29/2006 DALCO ENTERPRISES, INC $613.14 MICHAEL REILLY 6/6/2006 6/7/2006 HILLYARD INC MINNEAPOLIS $1,006.67 MICHAEL REILLY 5/26/2006 5/29/2006 S *S S ARTS CRAFT $245.38 AUDRA ROBBINS 6/2/2006 6/5/2006 TARGET 00011858 $141.87 AUDRA ROBBINS 6/2/2006 6/5/2006 FACTORY CARD OUTLET #284 $145.82 AUDRA ROBBINS 6/6/2006 6/7/2006 MAPLEWOOD PARKS AND RECRE $3.00 AUDRA ROBBINS 5/24/2006 5/29/2006 MOGREN LANDSCAPING SUPPLY $20.00 ROBERT RUNNING 5/30/2006 6/1/2006 THE HOME DEPOT 2801 $42.56 ROBERT RUNNING 5/31/2006 6/1/2006 UNITED RENTALS ($8.51) ROBERT RUNNING 5/31/2006 6/1/2006 UNITED RENTALS $73.44 ROBERT RUNNING 6/1/2006 6/2/2006 KATH AUTO PARTS $134.19 ROBERT RUNNING 6/6/2006 6/7/2006 GARCEAU HARDWARE AND POWE $74.81 ROBERT RUNNING 6/6/2006 6/8/2006 THE HOME DEPOT 2801 $25.38 ROBERT RUNNING 6/6/2006 6/8/2006 MILLS FLEET FARM #27 $23.52 JAMES SCHINDELDECKER 6/6/2006 6/7/2006 GOVERNMENT FINANCE OFFIC $415.00 DEB SCHMIDT 6/8/2006 6/9/2006 CURTIS 1000 $75.02 DEB SCHMIDT 5/25/2006 5/29/2006 TABLECLOTH CO. $560.80 RUSSELL L SCHMIDT 5/31/2006 6/2/2006 TABLECLOTH CO. $24.68 RUSSELL L SCHMIDT 6/2/2006 6/5/2006 THE HOME DEPOT 2801 $12.40 RUSSELL L SCHMIDT 6/6/2006 6/8/2006 MAINE SUPPLY CO. $68.90 RUSSELL L SCHMIDT 6/7/2006 6/9/2006 ARAMARK REF SVS #6013- $357.27 RUSSELL L SCHMIDT 6/1/2006 6/2/2006 T- MOBILE $47.88 SCOTT SCHULTZ 5/26/2006 5/29/2006 CLKBANK *COM DOWNLOAD $34.95 MICHAEL SHORTREED 6/6/2006 6/7/2006 LIFELOC TECHNOLOGIES INC $61.45 MICHAEL SHORTREED 5/26/2006 5/29/2006 SPRINT *WIRELESS SVCS $641.35 ANDREA SINDT 5/30/2006 5/31/2006 S & T OFFICE PRODUCTS $43.48 ANDREA SINDT 5/31/2006 6/1/2006 DGI *DYNAMIC GRAPHICS $79.00 PAULINE STAPLES 6/1/2006 6/2/2006 DGI *DYNAMIC GRAPHICS $79.00 PAULINE STAPLES 6/5/2006 6/7/2006 OFFICE MAX 00002204 $53.21 PAULINE STAPLES 5/31/2006 6/1/2006 ST PAUL STAMP WORKS INC $36.10 JOANNE M SVENDSEN 5/25/2006 5/29/2006 RED'S SAVOY PIZZA $125.30 RONALD SVENDSEN 5/26/2006 5/29/2006 FERRELLGAS 247250 $1,195.18 RUSTIN SVENDSEN 6/6/2006 6/7/2006 METRO FIRE $1,142.46 RUSTIN SVENDSEN 6/6/2006 6/8/2006 ASPEN MILLS 8005717343 $79.95 RUSTIN SVENDSEN 6/6/2006 6/8/2006 ASPEN MILLS 8005717343 $182.05 RUSTIN SVENDSEN 6/6/2006 6/8/2006 ASPEN MILLS 8005717343 $79.95 RUSTIN SVENDSEN 6/6/2006 6/8/2006 ASPEN MILLS 8005717343 $188.45 RUSTIN SVENDSEN 5/25/2006 5/29/2006 JOHNSON CONTROLS, INC. $84.29 LYLE SWANSON 5/31/2006 6/1/2006 ALL MAIN STREET ELECTRIC $58.00 LYLE SWANSON 6/2/2006 6/5/2006 STATE SUPPLY COMPANY $73.35 LYLE SWANSON 6/6/2006 6/8/2006 HIRSHFIELD'S MAPLEWOOD $10.63 LYLE SWANSON 6/6/2006 6/8/2006 OFFICE MAX 00002204 $15.42 LYLE SWANSON 6/7/2006 6/8/2006 INDUSTRIAL SUPPLY CO INC $107.82 LYLE SWANSON III Visa Transactions 5 -27 -06 to 6 -9 -06 Trans Date Posting Date Merchant Name Trans Amount Name 5/31/2006 6/2/2006 STREAMLINE DESIGN INC $1,247.60 DOUGLAS J TAUBMAN 6/1/2006 6/2/2006 T- MOBILE $105.83 DOUGLAS J TAUBMAN 6/1/2006 6/5/2006 STREAMLINE DESIGN INC $1,463.70 DOUGLAS J TAUBMAN 6/2/2006 6/5/2006 FSH COMMUNICATION01 OF 01 $58.58 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $140.58 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $70.29 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $99.68 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $99.68 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $37528 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $70.29 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $99.68 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $267.31 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $99.68 JUDY TETZLAFF 6/8/2006 6/9/2006 QWESTCOMM *TN612 $70.29 JUDY TETZLAFF 5/30/2006 6/1/2006 DIAMOND VOGEL PAINTS #807 $2.79 TODD TEVLIN 5/30/2006 6/1/2006 THE HOME DEPOT 2801 $22.05 TODD TEVLIN 5/31/2006 6/1/2006 DIAMOND VOGEL PAINTS #802 $380.92 TODD TEVLIN 5/25/2006 5/29/2006 FIREHOUSE SUBSCRIPTION $30.00 JOSEPH WATERS 5/26/2006 6/2/2006 ABLE HOSE & RUBBER, INC $77.36 JOSEPH WATERS 5/30/2006 6/1/2006 OFFICE MAX 00002204 $9.57 JOSEPH WATERS 6/2/2006 6/5/2006 OFFICE MAX 00002204 ($0,01) JOSEPH WATERS 5/25/2006 5/29/2006 SIGNATURE CONCEPTS $256.55 SUSAN ZWIEG 6/7/2006 6/9/2006 SPRINT STORE #N2430 $36.20 SUSAN ZWIEG $51,235.19 12 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 13 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 061"16/06 CAVE, REBECCA 397.80 dd 06116106 HJELLE, ERIK 397.80 dd 06/16!06 JUENEMANN, KATHLEEN 397.80 dd 06/16106 ROSSBACH, WILLIAM 397.80 dd 06/16/06 COLEMAN, MELINDA 4,218.88 dd 06/16/06 COPELAND, EUGENE 3,090.00 dd 06/16/06 DARST, ROBERTA 981.72 dd 06/16/06 FARR, LARRY 1,821.04 dd 06/16/06 SWANSON, LYLE 1,711.57 dd 06/16/06 LE, JENNIFER 101.25 dd 06/16/06 LE, SHERYL 4,121.65 dd 06/16/06 RAMEAUX, THERESE 2,448.11 dd 06/16/06 FAUST, DANIEL 4,292.22 dd 06/16/06 SCHMIDT, DEBORAH 1,570.96 dd 06/16/06 ANDERSON, CAROLE 1,051.86 dd 06/16/06 BAUMAN, GAYLE 3,544.02 dd 061"16/06 JACKSON, MARY 1,873.35 dd 06/16/06 KELSEY, CONNIE 829.67 dd 06/16/06 TETZLAFF, JUDY 1,873.35 dd 06/16/06 FRY, PATRICIA 1,73895 dd 06/16/06 GUILFOILE, KAREN 2,969.70 dd 06/16/06 MORSON, JOHN 526.68 dd 06/16/06 SPANGLER, EDNA 1,065.09 dd 06/16/06 JAGOE, CAROL 1,679.66 dd 06/16/06 JOHNSON, BONNIE 955.46 dd 06/16/06 MECHELKE, S1 ERRIE 932.19 dd 06/16/06 MOY, PAMELA 898.69 dd 06/16/06 OLSON, SANDRA 1,318.77 dd 06,x`16/06 OSTER, ANDREA 1,796.66 dd 06/16/06 WEAVER, KRISTINE 1,839.75 dd 06/16/06 BANICK, JOHN 4,017.82 dd 06/16/06 CORCORAN, THERESA 1,67735 dd 06/16/06 POWELL, PHILIP 2,394.54 dd 06/16/06 RICHIE, CAROLE 1,684.28 dd 06/16/06 THOMALLA, DAVID 4,429.00 dd 06/16/06 ABEL, CLINT 2,547.11 dd 06/16/06 ALDRIDGE, MARK 3,304.42 dd 06/16/06 ANDREWS, SCOTT 3,527.02 dd 06/16/06 BAKKE, LONN 2,878.22 dd 06/16/06 BELDE, STANLEY 3,165.82 dd 06/16/06 BIERDEMAN, BRIAN 2,512.93 dd 06/16/06 BOHL, JOHN 3,164.48 dd 06/16/06 BUSACK, DANIEL 2,400.11 13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 1111 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/16/06 COFFEY, KEVIN 2,545.83 dd 06/16/06 CROTTY, KERRY 3,175.53 dd 06/16/06 DOBLAR, RICHARD 3,197.18 dd 06/16/06 GABRIEL, ANTHONY 2,352.94 dd 06/16/06 HEINZ, STEPHEN 2,938.00 dd 06/16/06 HIEBERT, STEVEN 3,056.92 dd 06/16/06 JOHNSON, KEVIN 3,056.83 dd 06/16/06 KALKA, THOMAS 752.60 dd 06/16/06 KARIS, FLINT 3,280.83 dd 06/16/06 KONG, TOMMY 2,602.29 dd 06/16/06 KROLL, BRETT 3,132.03 dd 06/16/06 KVAM, DAVID 3,523.42 dd 06/16/06 LANGNER TODD 1,645.93 dd 061`16/06 LU, JOHNNIE 2,819.49 dd 06/16/06 MARINO, JASON 2,400.11 dd 06/16/06 MARTIN, DANIEL 698.10 dd 06/16/06 MARTIN, JERROLD 2,51438 dd 06/16/06 MCCARTY, GLEN 2,577.97 dd 06/16/06 METRY, ALESIA 2,532.55 dd 06/16/06 NYE, MICHAEL 2,080.12 dd 06/16/06 OLSON, JULIE 2,547.11 dd 06/16/06 RABBETT, KEVIN 3,587.70 dd 06/16/06 RHUDE, MATTHEW 1,988.61 dd 06/16/06 STEFFEN, SCOTT 3,464.37 dd 06/16/06 STEINER, JOSEPH 2,08093 dd 06/16/06 SYPNIEWSKI, WILLIAM 1,917.31 dd 06/16/06 SZCZEPANSKI, THOMAS 2,537.23 dd 06/16/06 TRAN, JOSEPH 2,489.54 dd 06/16/06 WENZEL, JAY 2,900.27 dd 06/16/06 XIONG, KAO 2,400.11 dd 06/16/06 BARTZ, PAUL 2,717.03 dd 06/16/06 BERGERON, JOSEPH 3,790.62 dd 06/16/06 DUGAS, MICHAEL 2,942.42 dd 06/16/06 ERICKSON, VIRGINIA 2,845.80 dd 06/16/06 FLOR, TIMOTHY 3,358.82 dd 06/16/06 FRASER, JOHN 2,995.79 dd 06/16/06 LANGNER, SCOTT 2,217.28 dd 06/16/06 PALMA, STEVEN 3,100.22 dd 06/16/06 THEISEN, PAUL 2,820.67 dd 06/16/06 THIENES, PAUL 3,112.85 dd 06/16/06 DAWSON, RICHARD 2,574.49 dd 06/16/06 DUELLMAN, KIRK 2,533.49 dd 06/16/06 EVERSON, PAUL 2,481.49 1111 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ip CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/16106 HALWEG, JODI 2,322.54 dd 06/16/06 JOHNSON, DOUGLAS 2,536.00 dd 06/16/06 MYERS, TODD 2,184.17 dd 06/16/06 NOVAK, JEROME 2,689.97 dd 06/16/06 PARSONS, KURT 2,493.49 dd 06/16/06 PETERSON, ROBERT 2,781.83 dd 06/16/06 PRECHTEL, ROBERT 2,817.40 dd 06/16/06 SVENDSEN, RONALD 2,633.61 dd 06/16/06 GERVAIS -JR, CLARENCE 2,86834 dd 06,x`16/06 BAUER, MICHELLE 2,537.95 dd 06/16/06 FLAUGHER, JAYME 2,109.27 dd 06/16/06 HERMANSON, CHAD 1,941.55 dd 06/16/06 HUBIN, KENNARD 1,907.43 dd 06/16/06 KNAPP, BRETT 1,759.52 dd 06/16/06 LINN, BRYAN 2,311.13 dd 06/16/06 PACOLT, MARSHA 2,529.68 dd 06/16/06 RABINE, JANET 2,57592 dd 06/16/06 STAHNKE, JULIE 2,592.43 dd 06/16/06 LUKIN, STEVEN 4,016.18 dd 06/16/06 SVENDSEN, RUSTIN 3,219.37 dd 06/16/06 ZWIEG, SUSAN 2,028.76 dd 06/16/06 DOLLERSCHELL, ROBERT 293.39 dd 06/16/06 AHL, R. CHARLES 4,500.69 dd 06/16/06 BREHEIM, ROGER 726.15 dd 06/16/06 GROHS, JUDITH 1,820.28 dd 06,x`16/06 KONEWKO, DUWAYNE 3,059.51 dd 06/16/06 NIVEN, AMY 1,258.02 dd 06/16/06 PRIEFER, WILLIAM 2,744.90 dd 06/16/06 BRINK, TROY 1,77015 dd 06/16/06 BRUNELL, DAVID 1,491.75 dd 06/16/06 DEBILZAN, THOMAS 1,903.35 dd 06/16/06 EDGE, DOUGLAS 2,108.09 dd 06/16/06 ELIAS, BRANDON 960.00 dd 06,x`16/06 FREBERG, RONALD 568.86 dd 06/16/06 JONES, DONALD 2,041.91 dd 06/16/06 MEISSNER, BRENT 735.00 dd 06/16/06 MEYER, GERALD 1,969.79 dd 06/16/06 NAGEL, BRYAN 2,486.01 dd 06/16/06 OSWALD, ERICK 2,385.26 dd 06/16/06 RUNNING, ROBERT 1,799.75 dd 06/16/06 TEVLIN, TODD 1,796.15 dd 06/16/06 DUCHARME, JOHN 2,414.86 dd 06/16/06 ENGSTROM, ANDREW 1,895.00 ip CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/16106 ISAKSON, CHAD 971.01 dd 06/16/06 JACOBSON, SCOTT 2,373.95 dd 06/16106 JAROSCH, JONATHAN 2,141.75 dd 06/16/06 KNUTSON, LOIS 1,357.66 dd 06/16/06 KUMMER, STEVEN 2,424.10 dd 06/16/06 LABEREE, ERIN 2,882.35 dd 06/16/06 LINDBLOM, RANDAL 2,414.86 dd 06/16/06 MEINHOLZ, WILLIAM 910.50 dd 06/16/06 PECK, DENNIS 2,421.79 dd 06/16/06 PRIEBE, WILLIAM 3,925.75 dd 06/16/06 SCHREMPP, ANTHONY 789.10 dd 06/16/06 THOMPSON, MICHAEL 2,129.35 dd 06/16/06 ANDERSON, BRUCE 4,184.27 dd 06/16/06 CAREY, HEIDI 882.95 dd 06/16/06 HALL, KATHLEEN 1,820.28 dd 06/16/06 LUND, MARK 924.00 dd 06/16/06 MARUSKA, MARK 2,754.63 dd 06/16/06 NAUGHTON, JOHN 1,822.15 dd 06/16/06 SCHINDELDECKER, JAMES 1,895.66 dd 06/16/06 BIESANZ, OAKLEY 1,619.28 dd 06/16/06 DEAVER, CHARLES 585.54 dd 06/16/06 HAYMAN, JANET 1,172.86 dd 06/16/06 HUTCHINSON, ANN 2,330.27 dd 06/16/06 NELSON, JEAN 1,177.23 dd 06/16/06 FOERG, ELIZABETH 1,152.00 dd 06/16/06 GAYNOR, VIRGINIA 2,199.04 dd 06/16/06 HAMRE, MILES 1,080.00 dd 06/16/06 EKSTRAND, THOMAS 3,244.09 dd 06/16/06 KROLL, LISA 1,254.21 dd 06/16/06 LIVINGSTON, JOYCE 926.24 dd 06/16/06 SINDT, ANDREA 1,695.75 dd 06/16/06 THOMPSON, DEBRA 732.11 dd 06/16/06 YOUNG, TAMELA 1,583.75 dd 06/16/06 FINWALL, SHANN 2,342.40 dd 06/16/06 ROBERTS, KENNETH 2,600.34 dd 06/16/06 BRASH, JASON 936.00 dd 06/16/06 CARVER, NICHOLAS 2,853.51 dd 06/16/06 FISHER, DAVID 3,548.12 dd 06/16/06 RICE, MICHAEL 2,012.55 dd 06/16/06 SWAN, DAVID 2,110.95 dd 06/16/06 SWETT, PAUL 1,544.55 dd 06/16/06 WELLENS, MOLLY 1,161.93 dd 06/16/06 WORK, ALICIA 175.51 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD I CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/16/06 GALLANT, CHARLENE 63.75 dd 06/16/06 GOODRICH, CHAD 588.00 dd 06/16/06 KELLY, LISA 1,343.31 dd 06/16/06 OHLHAUSER, MEGHAN 337.52 dd 06/16/06 ROBBINS, AAURA 2,288.25 dd 06/16/06 SHERRILL, CAITLIN 111.63 dd 06/16/06 STAPLES, PAULINE 3,028.20 dd 06/16/06 TAUBMAN, DOUGLAS 2,854.34 dd 06/16/06 UNDERHILL, KRISTEN 194.69 dd 06/16/06 GERMAIN, DAVID 1,902.59 dd 06/16/06 NORDQUIST, RICHARD 1,962.62 dd 06/16/06 SCHULTZ, SCOTT 2,232.28 dd 06/16/06 ANZALDI, MANDY 1,539.00 dd 06/16/06 COLLINS, ASHLEY 48.00 dd 06/16/06 CRAWFORD - JR, RAYMOND 223.00 dd 06/16/06 CROSSON, LINDA 2,782.65 dd 06/16/06 EVANS, CHRISTINE 795.52 dd 061" 16/06 FONTAINE, ANTHONY 40.00 dd 06/16/06 GRAF, MICHAEL 2,064.61 dd 06/16/06 HER, CHONG 350.00 dd 06/16/06 HOFMEISTER, MARY 775.83 dd 06/16/06 MILES, LAURA 277.20 dd 06/16/06 PELOQUIN, PENNYE 457.07 dd 06/16/06 SCHMIDT, RUSSELL 2,094.61 dd 06/16/06 SCHULZE, BRIAN 958.57 dd 06/16/06 ZIELINSKI, JUDY 29.60 dd 06/16/06 ANDREA, JOHANNA 81.00 dd 06/16/06 BRENEMAN, NEIL 491.71 dd 06/16/06 BRUSOE, CRISTINA 91.00 dd 06/16/06 BUCKLEY, BRITTANY 57.00 dd 06/16/06 CORNER, AMY 22.40 dd 06/16/06 DEL ROSARIO, THERESA 19.50 dd 06/16/06 DUNK, RYAN 834.73 dd 06/16/06 ERICKSON- CLARK, CAROL 47.50 dd 06/16/06 EVANS, KRISTIN 65.85 dd 06/16/06 FONTAINE, KIM 884.79 dd 06/16/06 GREDVIG, ANDERS 546.64 dd 06/16/06 GUZIK. JENNIFER 381.00 dd 06/16/06 HALEY, BROOKE 232.10 dd 06/16/06 HASSENSTAB, DENISE 44.70 dd 06/16/06 HORWATH, RONALD 2,159.70 dd 061`16/06 IRISH, GRACE 117.00 dd 06/16/06 KOEHNEN, AMY 125.25 I CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 06/16106 KOEHNEN, MARY 1,312.52 dd 06/16/06 KRONHOLM, KATHRYN 627.80 dd 06/16106 MATHEWS, LEAH 56.00 dd 06/16/06 OVERBY, ANNA 20.00 dd 06/16/06 PROESCH, ANDY 57291 dd 06/16/06 SCHAEFER, ANDREA 14.63 dd 06/16/06 SCHULTZ, MATTHEW 35.75 dd 06/16/06 SIVALD, SHANNON 22.50 dd 06/16/06 SMITH, ANN 157.60 dd 06,x`16/06 TRUE, CAROLINE 19.80 dd 06/16/06 TUPY, HEIDE 233.20 dd 06/16/06 TUPY, MARCUS 275.63 dd 06/16/06 WERNER, REBECCA 43.44 dd 061"16/06 WHITE, NICOLE 367.31 dd 06/16/06 WOLFGRAM, MARY 117.00 dd 06/16/06 GROPPOLI, LINDA 287.50 dd 06/16/06 HOLMGREN, STEPHANIE 26.25 dd 06/16/06 ANDERSON, MATT 133.00 dd 06/16/06 BEHAN, JAMES 1,815.94 dd 06/16/06 LONETTI, JAMES 1,077.42 dd 06/16/06 PATTERSON, ALBERT 1,149.24 dd 06/16/06 PRINS, KELLY 1,118.52 dd 06/16/06 REILLY, MICHAEL 1,674.15 dd 06/16/06 SCHOENECKER, LEIGH 159.60 dd 06/16/06 AICHELE, CRAIG 2,24199 dd 06/16/06 PRIEM, STEVEN 2,129.35 dd 06/16/06 WOEHRLE, MATTHEW 1,680.55 dd 06/16/06 BERGO, CHAD 2,355.82 dd 06/16/06 FOWLDS, MYCHAL 2,561.82 dd 06/16/06 FRANZEN, NICHOLAS 1,991.39 wf 105252 06/16/06 LONGRIE, DIANA 452.00 wf 105253 06/16/06 JAHN, DAVID 1,638.86 wf 105254 06/16/06 MORIN, TROY 136.00 wf 105255 06/16/06 MATHEYS, ALANA 2,059.18 wf 105256 06/16/06 HANSEN, LORI 1,829.92 wf 105257 06/16/06 GENNOW, PAMELA 955.50 wf 105258 06/16/06 PALANK, MANDY 653.63 wf 105259 06/16/06 PALANK, MARY 1,679.66 wf 105260 06/16/06 SVENDSEN, JOANNE 1,855.39 wf 105261 06/16/06 SHORTREED, MICHAEL 3,268.81 wf 105262 06/16/06 WELCHLIN, CABOT 2,899.08 wf 105263 06/16/06 BAUMAN, ANDREW 296.00 wf 105264 06/16/06 HOEPPNER, STEVEN 920.00 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ius CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 105265 06/16/06 MAYFIELD, JASON 1,019.48 wf 105266 06/16/06 ANDERSON, MICHAEL 770.00 wf 105267 06/16/06 EDSON, DAVID 1,932.28 wf 105268 06/16x`06 GORE, MICHAEL 864.00 wf 105269 06/16/06 HELEY, ROLAND 1,934.59 wf 105270 06/16/06 HINNENKAMP, GARY 2,028.90 wf 105271 06/16/06 LINDORFF, DENNIS 1,897.97 wf 105272 06/16/06 NOVAK, MICHAEL 1,857.35 wf 105273 06/16/06 OLSON, SCOTT 720.00 wf 105274 06/16/06 BERGREN, KIRSTEN 185.63 wf 105275 06/16/06 GERNES, CAROLE 564.44 wf 105276 06/16/06 SOUTTER, CHRISTINE 285.31 wf 105277 06/16/06 BERGER, STEPHANIE 246.50 wf 105278 06/16/06 ERICKSON, AMY 33.00 wf 105279 06/16/06 GOODRICH, DANIELLE 288.75 wf 105280 06/16/06 HAGSTROM, KEVIN 82.50 wf 105281 06/16/06 KOHLMAN, JENNIFER 164.00 wf 105282 06/16/06 ROBBINS, EMERALD 226.00 wf 105283 06/16/06 HAAG, MARK 1,880.44 wf 105284 06/16x`06 NADEAU, EDWARD 3,061.98 wf 105285 06/16/06 GLASS, JEAN 1,868.83 wf 105286 06/16/06 HER, PHENG 111.00 wf 105287 06/16/06 NAGEL, BROOKE 252.41 wf 105288 06/16/06 SIMPSON, JOSEPH 214.60 wf 105289 06/16/06 TOLBERT, FRANCINE 250.75 wf 105290 06/16/06 ANDERSON, JOSHUA 92.48 wf 105291 06/16/06 ANDERSON, JUSTIN 73.64 wf 105292 06/16/06 ARNEVIK, ERICA 52.50 wf 105293 06/16/06 BRENEMAN, SEAN 123.50 wf 105294 06/16/06 DEMPSEY, BETH 147.00 wf 105295 06/16/06 FENGER, JUSTIN 15.08 wf 105296 06/16/06 FLECKENSTEIN, HEATHER 122.40 wf 105297 06/16/06 GILL, NICOLE 29.00 wf 105298 06/16/06 GRANT, MELISSA 220.00 wf 105299 06/16/06 GREGORY, NICOLE 62.70 wf 105300 06/16x`06 GRUENHAGEN, LINDA 415.73 wf 105301 06/16/06 HAGSTROM, EMILY 70.21 wf 105302 06/16/06 HERZOG, BRITTANY 41.10 wf 105303 06/16/06 HOLMGREN, LEAH 312.00 wf 105304 06/16/06 IRISH, PETER 91.00 wf 105305 06/16/06 JOYER, MARTI 173.68 wf 105306 06/16/06 LAMEYER, ZACHARY 44.75 wf 105307 06/16/06 LEMAY, KATHERINE 167.15 ius CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD NE CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 105308 06/16106 LUTZ, CHRISTINA 87.85 wf 105309 06116/06 MCMAHON, MELISSA 403.31 wf 105310 06/16106 MILLS, ANNE 24.90 wf 105311 06/16x'`06 NWANOKWALE, MORDY 61.75 wf 105312 06/16/06 PEHOSKI, JOEL 115.05 wf 105313 06/16/06 PETERSON, ANNA 73.10 wf 105314 06/16/06 PROCHNOW, SARAH 85.19 wf 105315 06/16/06 RICHTER, NANCY 230.75 wf 105316 06/16/06 ROGNESS, TRYGGVE 347.64 wf 105317 06116/06 RYDEEN, ARIEL 122.08 wf 105318 06/16/06 SCHMIDT, EMILY 57.34 wf 105319 06/16/06 SCHMIDT, JOHN 39.00 wf 105320 06/16/06 SCHRAMM, BRITTANY 7935 wf 105321 06116/06 SCHREINER, MICHELLE 196.57 wf 105322 06/16106 SMITLEY, SHARON 402.40 wf 105323 06/16/06 STAHNKE, AMY 59.93 wf 105324 06/16/06 TRUE, ANDREW 130.79 wf 105325 06116/06 WARNER, CAROLYN 251.50 wf 105326 06/16106 WEDES, CARYL 122.50 wf 105327 06/16106 WENZEL, SHANNON 58.50 wf 105328 06116/06 WILLIAMS, KRISTINE 61.75 wf 105329 06/16/06 WOODMAN, ALICE 152.80 wf 105330 06/16106 ZALK, IDA 39.00 wf 105331 06/16/06 BOSLEY, CAROL 259.90 wf 105332 06116/06 FARLEY, JAMIE 75.00 wf 105333 06116/06 KLINKHAMER, KATIE 21.88 wf 105334 06/16106 LEWIS, AMY 46.25 wf 105335 06/16106 PARAYNO, GUAI 222.53 wf 105336 06116/06 SATTLER, CASSANDRA 21.53 wf 105337 06116/06 SATTLER, MELINDA 13.80 wf 105338 06/16106 STODGHILL, AMANDA 13.50 wf 105339 06/16/06 VAN HALE, PAULA 124.50 wf 105340 06/16/06 WADE, MARY -LEE 41.25 wf 105341 06116/06 BALDWIN, JANA 62.95 wf 105342 06/16106 BERLIN, SARAH 106.40 wf 105343 06/16x'`06 BIRKHOLZ, TYLER 50.80 wf 105344 06116/06 DOUGLASS, TOM 1,217.82 wf 105345 06/16/06 EVERSON. KYLE 25.40 wf 105346 06/16106 GADOW, ANNA 75.10 wf 105347 06/16/06 OLSON, CHRISTINE 86.45 wf 105348 06116/06 SCHULZE, KEVIN 174.63 wf 105349 06116/06 THEESFELD, CALEB 27.80 wf 105350 06/16106 VANG, HUE 46.55 NE CITY OF MAPLEW OOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME wf 105351 06/16106 VANE, KAY wf 105352 06/16!06 VUE, LOR PAO AMOUNT 15693 46.55 485,065.07 21 Agenda Item 12 TO: FROM: SUBJECT PROJECT LOCATION: City Manager Ken Roberts, Planner Conditional Use Permit Review Beaver Lake Town Houses Maryland Avenue and Lakewood Drive June 14,20O0 INTRODUCTION The conditional use permit (CUP) for the planned unit development (PUD) for the Beaver Lake Town Houses is due for review. This is 8 residential development under construction on the south side of Maryland Avenue, east Cf Lakewood Drive. (See the maps on pages 3 through 5 and the city council minutes starting nn page 8.) BACKGROUND {)n May 28,20O2 the city council made several approvals for the Beaver Lake Town Houses. These included: A conditional use permit (CUP) for a planned unit development (PUD) for a 148-unit housing development. The applicant requested the CUP because Section 38-5O8(8) of the city code (shoreland district regulations) requires a PUD for developments with buildings having more than hJUr units when the Site is in the shOn8|GDd district 0f@ |@k8. In this C8Se. the site is in the shoreland district of Beaver Lake and will have a mix of housing with 40 single-family detached tovvnhorn8s and 108 n8nt8| units in 11 8-unit and 54-Unit buildings. In GddiLion, having a PUD gives the city and developer a chance to be more flexible with site design and development details (such as setbacks and street righ and pavement widths) than the standard city requirements would normally allow. (See the approved site plan Onpage 2. Street i and easement vacations. These were for the unused street right-of-way and easements on the site. 3. Aprel|min8ry plat to create the lots in the development. 4. Authorization for city staff to spend city open space funds and to use a $150,000 DNR grant LO buy about 8.9acres of the project site for park and open space purposes. (See the city council minutes starting on page 6.) {]n July S.2OU2. the community design r8vevvbo8rd(C[)RB) 8p the proposed design plans h8rchiLectUn8| landscaping, etc.\ for the development. Mr. Emmerich appealed b} the city council a part of the CDRB's approval about brick on the exteriors of the four and eight-unit [hl August 12.20O2. the city council approved Mr. EnlD18rich'S appeal Of the C[}RB'Scondition about adding more brick to the four and eight-unit bV||dingSvvbh|nth8Gite. (That is, the city will not be requiring Mr. Ernnn8hch to add more brick tothe buildings as the C[)FlB required.) OD August 28.2002.the city council awarded the contract for the construction Of the Beaver Lake sanitary sewer improvement project tO B8rba0SO830d SOOa. Inc. They completed this sewer project in December 2002. [hn November 13 the city council approved the first final plat for the Beaver Lake Town Houses. This plat created six lots for detached town houses along Maryland Avenue, several VUUVts for future phases Vf the development and the park area along the creek in the center Cf the site. (]D March 31.2O03. the city council approved the second final plat for the Beaver Lake Town homes. This o|81 created 10 lots for detached bJvvn h8US8S in the area west of Sterling 8Lpe8{ and south of the creek corridor. On June 9, 2003, the city council reviewed the conditional use permit (CUP) for the planned unit development (PUD) for this development and agreed to review it again in one year. (]D September 8.2O03. the city council approved the Beaver Lake TOvvnhOn1es Third Addition final plat. This plat created 18 lots for detached town houses in the area west of the creek and east of Lakewood Drive. On June 28, 2004, the city council reviewed the conditional use permit (CUP) for the planned unit development (PUD) for this development and agreed to review it again in one year. Cn June 13,2UO5. the city council reviewed this permit and agreed toreview it again inone DISCUSSION The developer and contractor continue to progress with the building of the detached town houses and the overall site work iO this development. They have completed nearly all 0fthe detached town houses within the site. However, the developer and contractor have much to do to finish the project including the construction of the multi-unit buildings. The City council should review this CUP again in one year io ensure that the developer and contractor are meeting all the city conditions 83 the project Con3truoti0nonntinU83. Review the conditional use permit for the planned unit development for the Beaver Lake Town Houses at Maryland Avenue and Lakewood Drive again in one year or sooner if the owner proposes a major change to the site. Kr/psoo25/beaver Lake TH CUP review 2OOddoo Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. May 28.20O2 City Council Minutes 2 Z\ N ent - WXR .......... Zoning Map Beaver Laki Townhomes ___ 5 Attachment 4 MINUTES MAPLEWOOD CITY COUNCIL 7:00 P.M., Tuesday, May 28, 2002 Council Chambers, Municipal Building Meeting No. 02-11 IN IN I: CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:07 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kenneth V. Collins, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin C. Koppen, Councilmember Present Julie A. Wasiluk, Councilmember Present 2. 9:33 Beaver Lake Townhomes (Lakewood Drive and Maryland Avenue) A. Conditional Use Permit for a Planned Unit Development (PUD) B. Street Right-Of-Way and Easement Vacations C. Preliminary Plat a. Assistant City Manager Coleman presented the report. b. Associate Planner Roberts presented the specifics of the report. C. Commissioner Rossbach presented the Planning Commission report. Councilmember Collins moved to extend the meeting until all agenda items are addressed. Seconded by Councilmember Juenemann Ayes-All d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Laurence Olson, LSJ Engineering, Representing the Developer of Beaver Lake Townhomes Mark Dorling, 1115 Sterling Street North, Maplewood Kay Peterson, 1085 Mary Street, Maplewood Margaret Lutfey, 1076 Mary Street, Maplewood Bob Zick, 1880 E. Shore Drive, Maplewood E City Council Meeting 05-28-02 1.1 Kevin Berglund, 1929 Kingston Avenue, Maplewood Joan Dorling, 1115 Sterling Street North, Maplewood Will Rossbach, 1386 E. County Road C, Maplewood Kay Peterson, Second Appearance Mark Dorling, Second Appearance Bob Zick, Second Appearance Kevin Berglund, Second Appearance e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for a planned unit development for the Beaver Lake Townhome development on the south side of Maryland Avenue between Sterling Street and Lakewood Drive: RESOLUTION 02-05-098 CONDITIONAL USE PERMIT RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for a conditional use permit (CUP) for the Beaver Lake Townhomes residential planned unit development (PUD). WHEREAS, this permit applies to undeveloped property for the Beaver Lake Townhomes PUD south of Maryland Avenue between Sterling Street and Lakewood Drive in Section 25, Township 29, Range 22, Ramsey County, Minnesota. (PINS 25- 29 -22 -21 -0010 and 25- 29- 22 -21- 0011.) WHEREAS, the history of this conditional use permit is as follows: I On April 15, 2002, the planning commission recommended that the city council approve this permit. 2. On May 28, 2002, the city council held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. The council tabled action on the development request until May 14, 2001. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described conditional use permit, because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. The use would not depreciate property values. 2 City Council Meeting 05-28-02 N 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run-off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans date-stamped March 12, 2002 except for the following changes: a. Revising the grading and site plans to show: ( No grading or ground disturbance in the park dedication area and in the wetland and stream buffer areas except: (a) As allowed by the watershed district. (b) For the utilities, trails and footbridge. (2) The required trails and sidewalks. (3) Revised storm water pond locations and designs as suggested or required by the watershed district or city engineer. The ponds shall meet the city's design standards. (4) The developer minimizing the loss or removal of natural vegetation including keeping and protecting the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor near the rear of proposed buildings 26-34. 3 City Council Meeting 05-28-02 I-J (5) All driveways at least 20 feet wide. If the developer wants to have parking on one side of a driveway, then that driveway must be at least 28 feet wide. (6) All parking stalls with a width of at least nine feet and a length of at least 18 feet. The developer deeding the area labeled "Park Dedication" on the plans to the City of Maplewood. This dedication is to help protect the most sensitive natural features on the site and would protect this part of the site from building, fences, mowing, cutting, filling, grading, dumping or other ground disturbances. This dedication also would help ensure the natural linear or corridor aspect of the site (primarily around the stream) main as it is now. The Parks and Recreation Director shall approve the land or the area(s) for dedication to the city. The city shall use the Greenways grant from the DNR, while matching the state dollars with city open space money, (as is required) to buy the protected area along the stream and wetlands labeled as Park Dedication on the plan dated March 12, 2002. The city council may approve major changes to the plans. The director of community development may approve minor changes. 2. The proposed construction must be substantially started within one year of council approval or the permit shall end. The council may extend this deadline for one year. 3.* Have the city engineer approve final construction and engineering plans. These plans shall: a. Include grading, utility, drainage, erosion control, streets, trails, sidewalks, tree, driveway and parking lot plans. b. Show no grading or ground disturbance (except where utilities or trails are installed) in the: ( Required wetland and stream buffer areas. (2) Park Dedication area. This land will be for city park and open space purposes. The developer and contractors shall protect the park dedication area, including the grove of coniferous trees (pines) (an area of natural significance) that is in and near the south side of the stream corridor, from encroachment from equipment, grading or filling. City-required trails are allowed in the buffer and park dedication areas. c. Include a storm water management plan for the proposal. d. Include a coordinated plan with the public works department for the design and 4 City Council Meeting 05-28-02 Z installation of the sanitary sewer lines or for the repair or realignment of the existing sanitary sewer line that runs through the site. 4. The design of the ponds shall meet Maplewood's design standards and shall be subject to the approval of the city engineer. If needed, the developer shall be responsible for getting any off-site pond and drainage easements. 5. The developer or contractor shall: a. Complete all grading for the site drainage and the ponds, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. Install permanent signs around the edge of the wetland buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling or dumping. d. Install survey monuments along the wetland boundaries. e. Remove any debris, junk or fill from the wetlands, stream corridor, park dedication area and site. f. Install a six-foot-wide concrete sidewalk along the south side of Maryland Avenue between Sterling Street and the west property line of the site. The developer's engineer shall show this sidewalk on the grading and construction plans. The city engineer shall approve the details of these plans. g. Construct an eight-foot-wide paved public walkway and two-rail split-rail fencing in the following locations: ( From Private Driveway A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. (2) From Private Driveway D in the east side of the site, between Lots 21 and 22 to near the stream in the center of the site. The trail must have a surface that is not impervious when the trail is in a wetland or stream buffer area. The developer's engineer shall design the trails to follow the existing property contours and proposed utility corridors to save as many trees as possible and to minimize the amount of grading necessary to install the trails. b. Restore all disturbed areas within the stream corridor and park dedication area with a native seed mix approved by the watershed district and by the city engineer. 5 City Council Meeting 05-28-02 Me 6.* The developer shall give the city wetland easements over the wetlands and the stream. The easements shall cover the wetlands and any land within 50 feet surrounding a wetland. The easements also shall cover the stream and any land within 50 feet of the top of the stream bank. These easements shall prohibit any building, mowing, cutting, filling or dumping within fifty feet of the wetland and the stream or within the wetland itself. The purpose of this easement is to protect the water quality of the wetlands and the stream from fertilizer and to protect the wetland and stream habitat from encroachment. 2. The approved setbacks for the principal structures in the Beaver Lake Townhome PUD shall be: a. Front-yard setback (from a private driveway): minimum - 20 feet, maximum - 35 feet b. Front-yard setback (public side street): minimum - 25 feet, maximum - 40 feet c. Rear-yard setback: none d. Side-yard setback (town houses): minimum - 5 feet to a property line and 10 feet minimum between buildings e. Side yard setbacks (apartments): 20 feet minimum between buildings 8. This approval does not include the design approval for the townhomes or for the apartments. The project design plans, including architectural, site, lighting, tree and landscaping plans, shall be subject to review and approval of the community design review board (CDRB). The projects shall be subject to the following conditions: a. Meeting all conditions and changes as required by the city council. b. The buildings in the shoreland district shall have a maximum height of 25 feet (unless the city council approves taller structures). c. The developer shall design the structures to reduce their visibility from the lake. This shall include using vegetation, topography, increased setbacks, color or other means to accomplish the screening. The city may require additional vegetation to help screen these facilities. d. For the driveways: ( Minimum width - 20 feet. (2) Maximum width - 28 feet. 9 City Council Meeting 05-28-02 11 (3) All driveways less than 28 feet in width shall be posted for "No Parking" on both sides. Driveways at least 28 feet wide may have parking on one side and shall be posted for no parking on one side. e. Showing all changes required by the city as part of the conditional use permit for the planned unit development (PUD). 9. The city shall not issue any building permits for construction on an outlot (per city code requirements). The developer must record a final plat to create buildable lots for any outlot in the preliminary plat before the city will issue a building permit. 10. The developer paying the city $94,000 in Park Availability Charges (PAC fees) for this development. 11. The city council shall review this permit in one year. Seconded by Councilmember Wasiluk Ayes-All Councilmember Koppen moved to adopt the following resolution approving a street right - of -way and easement vacations for the Beaver Lake Townhomes (Lakewood Drive and Maryland Avenue): RESOLUTION 02-05-099 STREET RIGHT-O&WAY VACATION RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for the vacation of the following described street right-of-ways: That part of the Sterling Street right-of-way as a roadway easement according to the document filed with Ramsey County lying within the West 25 feet of the East 58 feet of Lot 5, Block 2, Beaver Lake Addition. 2. That part of Magnolia Avenue (formerly known as Cherry Avenue) as platted in Beaver Lake Addition lying between the east right-of-way line of Lakewood Drive (the west line of Lot 8, Block 2, Beaver Lake Addition extended south) and the east property line of Lot 7, Block 2, Beaver Lake Addition extended south. All in Section 25, Township 29, Range 22 in Ramsey County. WHEREAS, the history of these vacations is as follows: 1. On April 15, 2002, the planning commission recommended that the city council approve these street vacations. 7 City Council Meeting 05-28-02 12 2. On May 28, 2002, the city council held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the abutting property owners. The Council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council tabled action on the development request until May 14, 2001. WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting properties: 1. Lot 5, Block 2, Beaver Lake Addition {PIN 25-29-22-21-0010) 2. Lots 7 and 8, Block 2, Beaver Lake Addition (PIN 25-29-22-21-0011) The North 161.83 feet of the West 1/4 of the SE 1/4 of the NW 1/4 (subject to roads) of Section 25, Township 29, Range 22 (1070 Lakewood Drive North) (PIN 25-29-22-24-0072) 4. Except the North 290.66 feet of the West 1/2 North 677.06 feet of the West 1/2 of the SE 1/4 of the NW 1/4 (Subject to roads and easement) in SEC 25, TN 29, RN 22 (PIN 25- 29- 22 -24- 0073) All in Section 25, Township 29, Range 22, Maplewood, Ramsey County, Minnesota. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above-described vacation since it is in the public interest based on the following reasons: 2. The adjacent properties have adequate street access. 3. These right-of-ways are not needed for the public purpose of street construction. 4. The developer will be building private streets and driveways in the project. RESOLUTION 02-05-100 EASEMENT VACATION RESOLUTION WHEREAS, Mr. Tony Emmerich, representing the AJE Companies, applied for the vacation of the following-described easements: That part of the following sanitary sewer easement according to document number 1504484 lying within Lots 7 and 8, Block 2, Beaver Lake Addition, described as follows: Beginning on the West line of the Northeast quarter of the Northwest quarter of Section 25, Township 29, Range 22, a distance of 603 feet South of the Northwest corner of said Northeast quarter of Northwest quarter; thence East 153 feet; thence South 185 feet; thence South 85 degrees, 03 minutes East 172.9 feet; thence South I degree 38 minutes 30 seconds West a distance of 80 feet; thence South 88 degrees 21 minutes, 30 seconds East a distance of 170.25 feet more or less to a point on the West line of the 50 foot sewer easement hereinafter 8 City Council Meeting 05-28-02 described, all of the foregoing being over Lot 8, Block I and Lots 7 and 8, Block 2, Beaver Lake Addition. All lying south of Maryland Avenue and between Lakewood Drive and Sterling Street in Section 25, Township 29, Range 22, Maplewood, Minnesota. WHEREAS, the history of this vacation is as follows: On April 15, 2002, the planning commission recommended that the city council approve these vacations. 2. On May 28, 2002, the city council held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting property owners. The council gave everyone at the hearing a chance to speak and present written statements. The council also considered reports and recommendations from the city staff and planning commission. The council tabled action on the development request until May 14, 2001. WHEREAS, after the city approves these vacations, public interest in the property will go to the following abutting property: Lot 8, Block 1, Beaver Lake Addition and Lots 7 and 8, Block 2, Beaver Lake Addition (PIN 25-29-22-21-0011) All in Section 25, Township 29, Range 22, Ramsey County, Minnesota NOW, THEREFORE, BE IT RESOLVED that the city council approve the above- described vacations for the following reasons: It is in the public interest. 2. The city and the adjacent property owners have no plans to build a street or utilities in these locations. 3. The adjacent properties have access to public streets and utilities. Seconded by Councilmember Collins Ayes-All Councilmember Koppen moved to adopt the preliminary plat for Beaver Lake Townhome development on the south side of Maryland Avenue between Sterling Street and Lakewood Drive. The developer shall complete the following before the city council approves the final plat: 1. Sign an agreement with the city that guarantees that the developer or contractor will: 9 City Council Meeting 05-28-02 M , a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. Have Xcel Energy install Group V rate street lights in at least 15 locations - primarily at street and driveway intersections and street or driveway curves. The exact style and location shall be subject to the city engineer's approval. d. Pay the city for the cost of traffic-control, street identification and no parking signs. e. Provide all required and necessary easements. f. Cap, seal and abandon any wells that may be on the site, subject to Minnesota rules and guidelines. g. Complete and replace as necessary all curb and gutter on Sterling Street and on Maryland Avenue. This is to replace the existing driveways and driveway aprons on these streets. This shall include the repair of the pavement and the restoration and sodding of the boulevards. h. For the trails and sidewalks, complete the following: ( Construct an eight-foot-wide paved public walkway and two-rail split-rail fencing in the following locations: a. From Private Drive A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. b. From Private Drive D in the east side of the site, between Lots 21 and 22 to near the stream. All trails between lots shall be in a publicly-owned pedestrian way or outlot. (2) The developer also shall build a six-foot-wide sidewalk along the south side of Maryland Avenue between Sterling Street and the west property line of the site. (3) The developer shall install a two-rail split-rail fence on both sides of each trail and posts at the end of the trails to prevent motorized vehicles from using the trail. (4) The developer shall build the trails, sidewalks and fencing with the driveways and streets before the city approves a final plat. (5) The city engineer must approve these plans. 19 City Council Meeting 05-28-02 im Install permanent signs around the edge of the wetland and stream buffer easements. These signs shall mark the edge of the easements and shall state there shall be no mowing, vegetation cutting, filling, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. j. Install survey monuments along the wetland boundaries. k. Install survey monuments and signs along the edges of the area labeled "Park Dedication." These signs shall explain that the area beyond the signs is a public park area and that there shall be no building, fences, mowing, cutting, filling, dumping or other ground disturbance in that area. The developer or contractor shall install these signs before the city issues building permits in this plat. b. Install signs where the driveways for the apartments and for the town houses intersect the public streets indicating that they are private driveways. 2.* Have the city engineer approve final construction and engineering plans. These plans shall include grading, utility, drainage, erosion control, tree, trail, sidewalk, driveway and street plans. The plans shall meet the following conditions: a. The erosion control plans shall be consistent with the city code. b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each building site. The lot lines on this plan shall follow the approved preliminary plat. (3) Contour information for all the land that the construction will disturb. (4) Building pads that reduce the grading on site where the developer can save large trees. (5) The street, driveway and trail grades as allowed by the city engineer. (5) All proposed slopes on the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1. On slopes steeper than 3:1, the developer shall prepare and implement a stabilization and planting plan. These slopes shall be protected with wood fiber blanket, be seeded with a no-maintenance vegetation and be stabilized before the city approves the final plat. im City Council Meeting 05-28-02 M. (6) All retaining walls on the plans. Any retaining walls taller than four feet require a building permit from the city. The developer shall install a protective rail or fence on top of any retaining wall that is taller than four feet. (2) Sedimentation basins or ponds as required by the watershed board or by the city engineer. (3) No grading beyond the plat boundary without temporary grading easements from the affected property owner(s). (4) Additional information for the property south of the project site. This shall include elevations of the existing ditch, culverts and catch basins and enough information about the storm water flow path from the proposed ponds. (5) Emergency overflows between Lots 8 and 9, Lots 21 and 22 and south of proposed building 42 (out of proposed ponds 1, 3 and 4). The overflow swales shall be protected with permanent soil-stabilization blankets. (11) Restoration in the stream corridor and park dedication area being done with native seed mix or vegetation as approved by the city engineer and by the watershed district. C.* The tree plan shall: ( Be approved, along with the landscaping, by the Community Design Review Board (CDRB) before site grading or final plat approval. (2) Show where the developer will remove, save or replace large trees. This plan shall include an inventory of all existing large trees on the site. 12 City Council Meeting 05-28-02 (3) Show the size, species and location of the replacement and screening trees. The deciduous trees shall be at least two and one half (2 ❑) inches in diameter and shall be a mix of red and white oaks, ash, lindens, sugar maples or other native species. The coniferous trees shall be at least eight (8) feet tall and shall be a mix of Black Hills Spruce, Austrian pine and other species. (4) Show no tree removal in the buffer zones, park dedication areas or beyond the approved grading and tree limits. (5) Include for city staff a detailed tree planting plan and material list. (6) Group the new trees together. These planting areas shall be: (a) near the ponding areas (b) on the slopes (c)along the trails (d) along the east side of Lakewood Drive to screen the proposed buildings from Beaver Lake (e) along the south side of the site (west of Sterling Street) to screen the development from the existing house to the south The developer may use the tree groupings to separate the different types of residences. (7) Show the planting of at least 270 trees after the site grading is done. d. The street, trail, sidewalk and utility plans shall show: ( An eight-foot-wide paved public walkway and two-rail split-rail fencing in the following locations: a. From Private Drive A in the west side of the site between Lots 8 and 9 to near the stream in the center of the site. b. From Private Drive D in the east side of the site, between Lots 21 and 22 to near the stream. The parks and recreation director shall approve their locations and design. (2) The public streets and driveways shall be a 9-ton design with a maximum street grade of eight percent and the maximum street grade within 75 feet of all intersections at two percent. (3) All the streets, parking areas and driveways with continuous concrete curb and gutter except where the city engineer decides that it is not needed for drainage purposes. 13 City Council Meeting 05-28-02 iu -0 (4) The removal of the unused driveways and driveway aprons and the completion of the curb and gutter on Sterling Street and on Maryland Avenue and the restoration and sodding of the boulevards. (5) The coordination of the water main locations, alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRWS). Fire flow requirements and hydrant locations shall be verified with the Maplewood Fire Department. (6) All utility excavations located within the proposed right-of-ways or within easements. The developer shall acquire easements for all utilities that would be outside the project area. (7) The plan and profiles of the proposed utilities. (8) Details of the ponds and the pond outlets. The outlets shall be protected to prevent erosion. (9) A coordinated sewer realignment and reconstruction plan. The city engineer must approve the sanitary sewer realignment plans. (10) A six-foot-wide concrete sidewalk along the south side of Maryland Avenue between Sterling Street and the west property line of the site. e. The drainage plan shall ensure that there is no increase in the rate of storm water run-off leaving the site above the current (predevelopment) levels. The developer's engineer shall: (1) Verify inlet and pipe capacities. (2) Have the city engineer verify the drainage design calculations. 3. Pay the costs related to the engineering department's review of the construction plans. 4. Change the plat as follows: a. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. b. Show the wetland boundaries on the final plat as approved by the watershed district. c. Show the park dedication boundary and area on the final plat. d. Make as many of the property lines as is reasonably possible radial to the cul-de-sacs or perpendicular to the driveways and street right-of-ways. e. Show street names for the driveways as follows: (1) Private Driveway A in the west one-half of the site shall be called "Beaver Creek Parkway." (2) Private Driveway B in the west one-half of the site shall be called "Beaver Creek Lane." (3) Private Driveway D in the east one-half of the site shall be called "Sterling Circle." 14 City Council Mecting 05-28-02 19 (4) Private Driveway E in the east one -half of the site shall be called "Sterling Lane." f Show the existing pipelines and pipeline easements on the final plat. g. If necessary, increase the lot widths for the lots next to the pipeline to ensure that the building pads will be at least 100 feet away from the pipeline. (code requirement) h. Label the common areas as outlots. B. Show the trails in publicly owned property or easements. j. Show the area between buildings 8 and q and buildings 21 and 22 as separate outlots and dedicate each of these to the city. 5. Secure and provide all required easements for the development. These shall include: C. Any off -site drainage and utility easements. D. Wetland and stream easements over the wetlands and any land within 50 feet surrounding a wetland and a stream. The easement shall prohibit any building or structures within 50 feet of the wetland or stream or any mowing, cutting, filling, grading or dumping within 50 feet of the stream, wetland or within the wetland itself. c. A stream buffer easement that is at least 50 feet wide on each side of the stream that crosses the site. The easement shall prohibit any building, structures or any mowing, filling, cutting, grading or dumping within 50 feet of the ordinary high water mark (OHWM) of the stream. The purpose of these easements is to protect the water quality of the stream and wetlands from fertilizer and runoff. They also are to protect the stream and wetland habitat from encroachment. d. Any easements the city needs for the realignment of the sanitary sewer through the site. 6. Sign a developer's agreement with the city that guarantees that the developer or contractor will: a. Complete all grading for overall site drainage, complete all public improvements and meet all city requirements. b.* Place temporary orange safety fencing and signs at the grading limits. c. Provide for the repair of Lakewood Drive, Maryland Avenue and Sterling Street (street, curb and gutter and boulevard) after the developer connects to the public utilities and builds the driveways. d. Work with the city as necessary for the realignment of the sanitary sewer through the site. This sewer project also will require an assessment agreement between the developer and the city to compensate the city for the benefit that the developer receives from the city sewer construction. 7. Record the following with the final plat: 15 City Council Mecting 45 -28 -42 20 a. All homeowners' association documents. b. A covenant or deed restriction that prohibits any additional driveways {besides the one new driveway shown on the project plans) from going onto Lakewood Drive and onto Maryland Avenue. c. A deed restriction prohibiting the construction of a dwelling or its attachments within 100 feet of the Williams Brothers pipeline. This affects Lots I through 3, Lots 19 through 24 and buildings 41 and 42 of the proposed preliminary plan the city received on March 12, 2002. The developer also shall notify the purchasers of the pipeline location. d. A deed dedicating a stream buffer easement (50 feet from the top of each stream bank) for the stream that crosses the site. e. Deeds for the stream and wetland buffer easements surrounding the stream and the wetlands. f. A covenant or deed restriction that prohibits any further subdivision or splitting of the lots or parcels in the plat that would create additional building sites unless approved by the city council. E. A deed that transfers the ownership of the park dedication area to Maplewood. F. Deeds that transfer the ownership of the outlots between buildings 8 and 9 and buildings 21 and 22 to the city. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. S. Submit the homeowners' association bylaws and rules to the Director of Community Development. These are to assure that there will be one responsible party for the maintenance of the private utilities, driveways and structures. 9. Show the wetland boundaries on the plat as approved by the Watershed District. A trained and qualified person must delineate the wetlands. This person shall prepare a wetland delineation report. The developer shall submit this wetland information to the Watershed District office. The Watershed District must approve this information before the city approves a final plat. If needed, the developer shall change the plat to meet wetland regulations. 10. The developer shall complete all grading for public improvements and overall site drainage. The city engineer shall include in the developer's agreement any grading that the developer or contractor has not completed before final plat approval. 11. Obtain a permit from the Ramsey-Washington Metro Watershed District for grading. If the developer decides to final plat part of the preliminary plat, the director of community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. 16 City Council Meeting 05-28-02 21 Seconded by Councilmember Collins Ayes-Mayor Cardinal, Councilmembers Collins, Koppen, Wasiluk Nays-Councilmember Juenemann Councilmember Koppen moved to adopt the following resolution approving the on street parking standards for the Beaver Lake Townhome development: RESOLUTION 02-05-101 NO PARKING RESOLUTION WHEREAS, Maplewood has approved a residential PUD and preliminary plat known as Beaver Lake Townhomes. WHEREAS, the developer wants to have reduced street right-of-way widths, reduced street pavement widths and reduced private driveway widths in this development. WHEREAS, the city has approved reduced street right-of-way widths, reduced street pavement widths and reduced driveway widths in the development, subject to on-street parking restrictions. WHEREAS, Section 29-52(b) of the city code allows variations from the city code standards if they do not affect the general purpose of the city code. NOW, THEREFORE, IT IS HEREBY RESOLVED that Maplewood prohibits the parking of motor vehicles on both sides of all public streets and driveways less than 28 feet wide and prohibits parking on one side of the public streets and driveways that are 28 feet to 32 feet wide in the Beaver Lake Townhorne PUD south of Maryland Avenue between Sterling Street and Lakewood Drive in Section 25-29-22. Seconded by Councilmember Collins Ayes-Mayor Cardinal, Councilmembers Collins, Wasiluk, Koppen Nays-Councilmember Juenemann Councilmember Koppen moved to authorize city staff to spend up to $400,000 of the open space funds for the 8.9 acres which would include the $150,00 matching grant form the DNR Greenways Program. Staff was also directed to make the developer aware that the city would like to see his participation in the open space program. Seconded by Councilmember Collins City Council Mecting 05-28-02 22 Ayes-All M Agenda Item 13 MEMORANDUM T(]: City Manager FROM: Ken Roberts, Planner SUBJECT: Conditional Use Permit Review PROJECT: George's Auto Body LOCATION: 1225 Frost Avenue DATE: June 15,2OU0 The conditional use permit KCUP1Ed1225 Frost Avenue iS due for review. The CUP iS for 8metal storage building in 8 BC (business commercial) district and for used car sales. (See the maps on pages four through six and the city council minutes starting on page seven.) BACKGROUND Metal Storage Building On May 9, 1988. the city council granted a CUP for Mc George Hirsch to build a 40-fnVLbv40-fVVL metal pole building behind his auto-body repair garage for the storage of vehicles and parts. On May 18 1980, the city council reviewed the CUP and agreed to n8vi8vv it again iO one year. {]n May 31.199O, the city council reviewed the CUP and agreed Lo review iL again in five years. On June 12, 1995, the city council reviewed the CUP and agreed to review it again in five years. Auto Sales On February 10, 1997, the city council amended the CUP for George's Auto Body Repair to allow Mr. Hirsch to sell used cars from his auto-body shop subject to ten conditions of approval. On July 7, 2000, the city council reviewed the CUP and agreed to review it again in five years. On June 13, 2005, the city council reviewed the CUP and agreed to review it again in one year. DISCUSSION Upon recent inspection, I found that the George's Auto Body Repair shop is not meeting the following two conditions: 1. The owner or operator shall stripe all vehicle display and parking 3p8oeO All spaces shall meet city size standards. The condition of the bituminous area of the parking lot i3 deteriorating and the parking lines need b]b8r8-sthp8d. 3. There shall bHDOexterior storage Of inoperable vehicles or vehicle parts 0n the site. There iS miscellaneous storage 0f auto parts and other items along the side and tO the rear Ofthe On May 23 2005, | aDOk9 t0 George Hirsch, the owner and operator Of George's Auto Body Repair. He told me that he would be cleaning up the property and relocat any items stored VULSid8 into the pole building. Mr. Hirsch explained that he has not yet re-striped the parking lot because h8is uncertain about the future of his building and site. The property in question (the auto body repair shop) i3 located directly north ofthe Gladstone Savannah and is part Vf the Gladstone Neighborhood redevelopment study. After the Gladstone neighborhood building moratorium expires later this year, the owner may redevelop Vrinsome other way want h3 n8Uae the site. Staff recommends that the City review the CUP for George's Auto Body Repair again in one year to allow for the completion of the Gladstone Planning process and to give the owner time to complete the repairs and ensure compliance with the conditions of approval. Review the conditional use permits for George's Auto Body Repair oi1225 Frost Avenue again in one year. � REFERENCE INFORMATION Site Description Site size: 10,157 square feet (0.23 acres) Existing land use: George's Auto Body shop and storage building Surrounding Land Uses North: Outdoor storage area and DNR Trail South: City open space across Frost Avenue West: Maplewood Dairy building with D & D Towing and car repair business East: Classic Car Wash A= Land Use Plan designation: BC (business commercial) Zoning: BC Ordinance Requirements Section 44-512 (5) requires a CUP for the sale and storage of used motor vehicles. Criteria for Conditional Use Permit Approval Section 44-1097(a) states that the city council may approve a CUP, based on nine standards. p:secl 6\george's cup review - 2006 Attachments: 1. Location Map 2. Property Line/Zoning Map 3. Site Plan 4. February 10, 1997 Conditions N Z\ N Location Map 1225 Frost Avenue George's Auto Body Z\ N � C C 2 Atachment 2 T4: y 7 N ui C# - I z 1= Attachment 3 15 d rDE:Cl 2 1qvjjj { a r if SITE PLAN 6 -it, NJ 19 Attachment 4 NOW, THEREFORE, 8E IT RESOLVED that the City Council approve the above-described conditional use permit based on the building and site plans, The City approves this permit because; l.. The use weld be located, designed, maintained, -constructed and operated to be in conformity with the; City's comprehensive, plan and code of ordinances,, . The use would not change the existing or planned character of the surrounding area; 8. The use would not depreciate property' values. . The use would not involve any activity, process; materials. equipment or methods of operation that would be 'dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, deist.' odor, fumes, water or airollution+ drainage, water runoff, vibration, general unsight iness. electrical interference or other nuisances,' , The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access' on existing or proposed streets, o. The use would be served by adeuate public facilities and services including streets, police and ire protection, drainage structures, water and sewer systems, schools and parrs, 7. The use would not create excessive additional costs for public facilities or services. 8, The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design, g. The use would cause minimal'' adverse environmental effects. Approval is subject to the following conditions; I. The owner or operator shall follow the site plan approved by the City, The Director of Community Development may approve Minor changes, The City Council shall review this permit in one ,year.. ., If there is not enough parking on the site, the operator or property owner small reduce the number of vehicles for sale on the site or shall arrange to park employee vehicles elsewhere.' 4r The operator shad not allow paring on Frost Avenue; . The hours for vehicle sales shall be Monday -Saturday, 8:00 AX - 8:00 X- :ag P.M. Where shall ,be no vehicles sales on Sundays'. (State Law) . The operator shall get a license for the sale of used motor vehicles. 7. The owner or operator shall install stop signs at each driveway and handicapped parking space and signage on the site. 8 i t Counci l member Koppers mcAted, t c -ffin 9 robot d l lops , Seconded by Councilmember Allenspach fl,, _O ;BIDS NONE: 9 r 6— enda Item 14 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Chuck Ahl, Public Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: County Road D Realignment (West) Improvements (TH 61 to Walter Street), City Project 02-08: Resolution for Modification of the Existing Construction Contract, Change Order Nos. 17-18 (T.A. Schifsky Contract) DATE: June 16, 2006 The city council will consider approving the attached resolution directing the modification of the existing construction contract, Change Order Nos. 17-18 (T.A. Schifsky contract). Background In September 2004, the City Council approved the award of a construction contract for this project to PaIda & Sons, Inc. The project included construction of utilities and roadway for the entire County Road D West improvement. Unfortunately, the County Road D West project did not begin as anticipated due to problems coordinating the various area improvements. PaIda & Sons, Inc. requested an increase in the bid in excess of $300,000 to have the delays extended into 2005. Negotiations with the contractor resulted in the elimination of the street construction portion of the contract. The eliminated roadway construction was then rebid last spring, and a construction contract for the roadway was awarded to T. A. Schifsky & Sons in the amount of $668,162.93, resulting in a $40,000 cost savings to the city. During construction there are often many unforeseen changes and conditions that require changes to the original plan. A brief summary of each change order is provided below. Change Order No. 17 - $15,361.56. Additional erosion control measures were needed on the project due to continual rain and adjacent developments under construction. The additional erosion control costs are state aid eligible. Change Order No. 18 - $23,994.63. Due to project delays and an increase in asphalt products, the contractor's original unit prices for bituminous pavement in 2005 have significantly increased in 2006. The contractor is requesting an additional $23,994.63 for these increases. Because this project is funded with State Aid Funds, this project is governed by a MnDOT specification. That specification provides for a bituminous escalation clause. The contractor is due an increase in bituminous based upon a standard set of provisions as outlined in the specifications. This escalation clause is being optioned on nearly all bituminous projects throughout the United States. $20,325.50 of the cost increase is eligible for reimbursement from our State Aid allocation from the Motor Vehicle Transportation Fund, which includes gas tax revenues. Budget Impact Approval of this resolution will increase the construction contract by $39,356.19 from $866,868.91 to $906,225.10. Change Orders 17 through 18 will require approval of a revised budget to increase the funding from Mn/Dot by $35,687.06. 6 —enda Item 14 Approved Financing Sources Proposed Financing Sources Mn/Dot $ 440.616.00 Mn/Dot $ 485.303.06 Troudand $ 10 TruuUand $ 10.000.00 Ramsey County $ 690.582.00 Ramsey County $ 090.582.00 Vadnoim Heights $ 301.168.00 Vodnoio Heights $ 301.168.00 SPRVV8 $ 33 SPRVV8 $ 33.378.00 Developer $ 45.000.00 Developer $ 45.000.00 Interest on Investments $ 45.000.00 Interest on Investments $ 45.000.00 2006 Bonding $ 468 2006 Bonding $ 468.544.00 Special Assessments $ 1.077.964.00 Special Assessments $ 1.077.964.00 Bond Sales $ 496 Bond Sales $ 496,800.00 TOTAL $ 3.618.052.00 TOTAL $ 3.653.739.06 RECOMMENDATION It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract, Change Order Nos. 17 and 18 (T.A. Schifsky Contract), for the County Road 0VVest |nlprVvS[n8Ots (TH 01 tO Walter Str88t) City Project 02-08. /mauxmoms: 1. Resolution 2. Change Order wu 17-18 a. Location Map RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER Nos. 17-18 (T.A. Schifsky Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order No. 17-18, (T.A. Schifsky Contract), as an increase to said contract by an amount of $39,356.19, such that the new contract amount is now and hereby established as $906,225.10. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 17-18 as a contract increase in the amount of $39,356.19. The revised contract amount is $906,225.10 and, The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. A project budget of $3,653,739.06 shall be established. The proposed financing plan is as follows: Mn/Dot $ 485,303.06 Troutland $ 10,000.00 Ramsey County $ 690,582.00 Vadnais Heights $ 301,168.00 SPRWS $ 33,378.00 Developer $ 45,000.00 Interest on Investments $ 45,000.00 2006 Bonding $ 468,544.00 Special Assessments $ 1,077,964.00 Bond Sales $ 496,800.00 TOTAL $ 3,653,739.06 06/16/2006 10:25 612- 373 -6656 URS PAGE 01 CRANGE ORDER NO. 17 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RA.MSEY COUNTY, Mrt� SOTA Project Name: County Road D Improvements S.A.P. 62- 619 - 126 1 138 - 020 - 30 Project No. City Project 42 -08 Contractor: T.A. Schifsky & Sons, Inc. Datc: 6115/06 In acs{frtlancc with the terms of this Contract, yae me hereby authorized and instructed to perform the Work as altered by the fatto%"ag pmvisions T.A. Schifsky and their subcontractor, Larson Contracting, Inc., performed extensive erosion control repairs throughout the project during the 2005 construction season. StoTmwater discharge permits, simultaneous adjacent deve)opment. and heavy rainfall events all contributed to several requests by the City of Maplewood and the Ramsey - Washington Metro Watershed District that Schifsky use best management practices to control storm water runoff and prevent additional site damage. Treatment of runoff flow and its consequences. as well as sediment control and containment, enabled Schifsky to maintain forward progress. Because this work was necessary to advance and complete the projot:t, state aid funding is available. A prime contractor's ten percent allowance is included for work completed by Larson Contracting, Inc. The value of this change order is $ 15,361.56. Contract Status Cost Original Contract: S 668,162.93 Net Change of Prior Approved Change Order No.: 1 - 16 $ 198,705.98 Approved Reviscd Contract, $ 866,868.91 Change this Change Order: $ 15,361.56 Possible .Revised Contract: $ 882,230,47 Approval Mayor Approval, Engineer Agreed to by Contractor. By IM Title Ing Approval I A A F T Assistant State Aid Engineer (For Funding Approval Only) C-0- #17, Pagel of 2 06116/2006 20:25 612- 373 -6856 LFS PAGE 03 CHANGE ORDER NO. 18 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA. Project Name: County Road D Improvements S.A.P. 62- Project No. City Project 02 -08 Cost Contractor: T.A. Schifsky & Sons, Inc. Date: 6115/06 In accordance with the terms of this ContraCl, you are hereby authorized and instructed to perform the Wotk ae altered by the following The cost of acquiring petroleum -based products to finish this project provisions; increased due to 2406 bid items affected by this price escalation are as follows: a completion date. Contract Item Description 240$ 2406 No ' Unit Price IJntt Price Untt Price Remaining hntfcfpated $ 198,705. Increase Quantity Increase 25-A Roadway — MV3 Wear (B) 414,75 S 46.04 27 -A Roadway — Tack Coat $ t 2 0 $11.29 TON 19.159. 11 t, 893 9 $ 2.70 16 -A Roadway -2" Bit Walk S 0.60 S 0.83 R CAL GAL 50 S 0.2.9 3 15.200 SP � b na 342 $ 15,361..56 2006 MphefhRetated Cost Increase S 23,994.&3 The cost escalation was approved by the City of Maplewood. A State Aid funding summary is attached. Contract Status Cost Original Contract: $ 66$,162.93 Net Change of Prior. Approved Change Order No.: 16 __ L- $ 198,705. Approved Revised Contract: $ 866,868.9 Net Change of Prior Pending Change Order No. 17 $ 15,361..56 Change this Change Order: 23,994.63 Possible Revised Contract: $ 906,225.10 Approval .Mayor Approval Engineer Agreed to by Contractor By Its Title Approval @@AFT Assistant State Aid Engincer (For Funding Approval Only) C.O. #18, Page 1 of 2 t 1 _ i �i r F f tt f city of ma, DCPARrAIEN OF EN GINEERM {61ti NN 9 i t t f it i j $ J f SEGrMNT 2 { CITY FIF=Et f �{ s CITY PROJEf Agenda Item 15 UeJ 4 ki 117- 4001 Z 0 TO: Greg Copeland Interim City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: Public Works Building Expansion, City Project 03-19 — Approve Purchase of Office Furniture DATE: June 19, 2006 INTRODUCTION The final phase of the Public Works Building project is to provide office furniture for the new areas within the project. Two quotes have been received. Approval to purchase is requested Background The new areas of the Public Works Building are the crew chief work stations, superintendent offices, and a new conference room. New furniture is proposed and necessary for these areas. Two quotes have been received for the furniture as follows: Intereum, Inc. $16,648.33 William J, Inc. $18,029.45 Budget Impact This is a budgeted item. Funds are available within the Public Works Building Expansion Fund. It is recommended that the city council approve the quote and award the bid to Intereum, Inc. for furniture within the Public Works Building Expansion in the amount of $16,648.33. Attachment: 1. Quote from Intereum 2. Quote from William J U:AC \CITY OF MAPLEW©OD\Project \Public Works Addition \PUBLIC WKS OPT 2- REV -05 -31 (modified).htm �� City Part Tuner Part D+e cri anon —Sell Ext Bell $ SIT 4 4�-All5 TR2, Task, Swivel Tilt Cntrl, A15 Adj Arm [ �289.50 $ 1,158.00 F I— 26 -GRQ5 Fabric Grade 5 F— 7 INFUSIUN Infusion Standard Color Selection I F— 26 -411 Infusion Irtk No CAL TB 133 Upgrade — P Ballastic Nylon Upgrade F I— Selection F I C1' 'Hard Floor Casters (5 Per Set)', HMI F A112O.4'724C +Panel,Fabric,Npwr' WIRcp Lc 47H 24W ' $'99.47 $ 298.41 JT' +just flan F-- [ MT - -- +medium'tone F [6 Cali 1 [C6 wild oat [ 67E — Cat 1 06 Fp�rairie wild oat HMI A112O.4724E' +Panel,Fabric Pwr 4- Circ'47H 24Vi! $ 1'37.46 $ 137.46 J tan [3 �� MT +medium'tone' 3 7 F [ 67E' +prairie -Pr Cat 1 F— Fprairie wild oat 6E +prairie -Pr Cat 1 06 +prairie wild oat HMI � 4 A1129.4'736C +Panel,Fabric Npwr' WIRcp Lc 47H 36W ' $ 127.31 1 $ 569.24 J ' +just flan MT +medium' fione' 4 F [— 6E +prairie -Pr Cat 1 ........ ......... 06' .. ...... ....... ........ ......... ......... ......... ......... ......... +prairie wild oat 6E' +prairie -Pr Cat 1 7 06 +prairie wild oat HMI F A112O.4'736E' +Panel,Fabric Pwr 4- Circ'47H 36W $ 165.30 i $ 330.60 file:, / /LPG /WORDS/ AGENDA 106- 26- 06 /lntercumFumQuote.htm (I of 6 )6/19/2006 2:38:29 AM U:AC \CITY OF MAPLEW©OD\Project \Public Works Addition \PUBLIC WKS OPT 2- REV -05 -31 (modified).htm �� JT', +just tan ' F F— MT �..... +madium' fiane' 6E ' ���. +prairie -Pr Cat 1 F—� [— 06 +prairie wild aat 6E +prairie -Pr Cat 1 [ 6 - 6 — wild aat HMI A112O.6!742E' + Pwr 4- Circ'67H 42UU $ 202.13 $ 202.13 JT' +just tan MT +medium' fiane' 6 Cat 1 F wild aat [ Cat 1 06' +prairie wild oafi HMI A112O.6'748C +Panel,Fabric Npwr' WfRcp Lc V11 '67H 48 $ 1'74.87 $ 174.87 JT ' - -- +just tan F —I— MT +medium'tane' 6 ' Fp Cat 1 0 wild oafi 6 Cat 1 06 - -- +prairie wild aafi HMI Al22O.4'7H +Conn,2 -Way 90 Deg Hard 47H $'29.00 $ 58.00 F—[ JT' +just tan I F— MT +medium' HMI *C Al23O.fi'7H onn,3 -Way 90 Deg Hard 67H $ 59.16 $ 118.32 JT - -- 'just tan r medium'tane HMI Al25O.4'7H FVi n End'47H $'12.18 $ 60.90 JT' +just tan MT +medium' fiane' HMI [ R1311.A - -- +Duplex Rcp,4- Ciro'A 6fPkg $'46.98 1 $ 46.98 F ' HMI A1311.D + Rcp,4- Circ'D Dedicated 6fPkg $'46.98 $ 46.98 MT +medium'tane' file:, / /LPG /WORDS/ AGENDA 106- 26- 06 /lntercumFumQuote.htm (2 of 6 )6/19/2006 2:38:29 AM U:\C\CITY OF MAPLEWOOD\Project\Public Works Addition\PUBLIC WKS OPT 2-REV-05-31 (modified).htm file://, (3 of 6)6/19/2006 2:38:29 AM Pour En�tryD�irCon �4-Q�rc,6R 'L 3 1 — $37.41 HMI [ [A2 +Wk S�urfSq�-Edge �24D �24W�F $ 6 1 — $67.86 1 F14 4 1 F �ff Fc®rian�der F [j F+"i s �tfl F - ml F —1 #2 +Wk S�urfSq�-Edge Lam $ 8 — $86.42 1 - 5 F 15 F I— 4X r �ia n der F 7 P Fj u �st flan F-1 [A2310.2442L�FWk F 9 . — $92.51 [ Wmi 16 [ I F lj—T—Fju�st tan F HMI [ A2310.24�48L' +Wk Surf�,S Lam $ 9 $194.30 F17 17 F I [ Fc®riander l j—T— Fj u � st tan Wmi F-1 A2�.246�OL�FWk �6 �Lam 24D ow F Vi — 24.70. — $124.70 18 F li tan Fj u �st HMI [ [42 �Lam �24D �66W7-$ 1 —' 32.53 $397.59 ll!D 19 1 1-71j -- Fju�st tan F— [ [A2�.247�OL' FWk Lam �24D�70W t �3920 $139.20 F [H - M - 1 20 �[ — +c®riandder F 7 P Fj u �st tan Ml 4 [ +W' Surf' Sq-Edge Concave Cor Lam 135,14 . $540.56 24D 36W 1 21 F — [— 4X ' corander [j F u �st tan — Ml [ [42 F§ p �po rt �Pa n e �IW k S �urf, E Lam d �2 4 �D $ 73.6 6 $73.66 [22 [ft ������ F tan F F W Fm *ed i u �mt o n �e HMI [ #2�-2�4�Fk�-Le f�or24�DWk �Surf F 7 . — $150.22 F3 l if Fj u �st tan Ml[ 2 + Flip Dr UnitB-St FabWILock 13D 138.62 $277.24 W1 11 42 5- 2H 1—F—F[6k—Fkeyed alike file://, (3 of 6)6/19/2006 2:38:29 AM U:AC \CITY OF MAPLEW©OD\Project \Public Works Addition \PUBLIC WKS OPT 2- REV -05 -31 (modified).htm file:, / /LPG /WORDS/ AGENDA 106- 26- 06 /lntercumFumQuote.htm (4 of 6 )6/19/2006 2:38:30 AM F I- JT +just tan F — 1' ' +maia-Pr Cat 3 10 ............... +maia athena ' F— HMI 2 A3352.1'348 +Flip Dr Unit,B -Style Fab WIIock 13D 145.58 $ 291.16 48W 15 -112H [25 KA +keyed alike JT +just flan [1-Y- Fmaia -Pr Cat 3 10 +maia athena A3410.1i42 +TackbQard,6 -Sfiyle 16H 42W $ 56.84 $ 113.68 F26 HMI I i Y' +maia -Pr Cat 3 10 ' ...... +maia athena HMI 2 A3410.1648 +Tackbcard,B- Style' 16H 48W $'59.74 $ 119.48 27 1 Y' Fm 3 10 +maia athena HMI [ R6210.42 +Wall Start 42H $ 11.60 $ 11..60 JT' +just flan HMI [ AQ213.60 +Wall Strip 60H $'13.34 1 ' $ 66.70 F9 J tan CI HMI AQ215.42 Fdr $ 4.93 $ 14.79 HMI [ R6�2 +Draw Rod,Ghg -of Hfi 42N $ 4.93 $ 9.86 HMI 2 FA7V10.20158 +Ped V- PuII,F1S 20C} FilelFile $ 140.25 $ 280.50 —1 JT' +just tan K differently I- 2F' +raised height' HMI 2 FAV10.2015F +Ped V- PuII,F1S 20D BoBoFile $ 152.46 $ 304.92 I I- JT +just flan F3 KD +keyed differently [—F— 2F' +raised height' MI 2 FAV13.20158 Fs+ P ed VPull,Support 20D for 24D Wk $ 146.85 $ 293.70 urf FilelFile [34 J ' +just tan F—[— KD ... ' +keyed differently I F— 2A' — +for AO@ 1!2 sq -edge wk surf file:, / /LPG /WORDS/ AGENDA 106- 26- 06 /lntercumFumQuote.htm (4 of 6 )6/19/2006 2:38:30 AM U:AC \CITY OF MAPLEW©OD\Project \Public Works Addition \PUBLIC WKS OPT 2- REV -05 -31 (modified).htm file:, / /LPG /WORDS/ AGENDA 106- 26- 06 /lntercumFumQuote.htm (5 of 6 )6/19/2006 2:38:30 AM MI FAV13.2015F FP ed V- PuII,Support 20D f ©r 24D WI< 358.40 $ 316.$0 urf Bo�BoxlFile JT' +just flan 7 KD +keyed differently 2A' +for AO� 1I2 sq -edge wlt surf FAV22.2030 +Lat File,V -Pull FlS 2 Dwr 30W $ 218.13 $ 218.13 ��� JT +just flan F36 HMI K [—F A1' + HMI F FAV +Lat File,V -Pull F/S 4 Dwr 42W $ 424.71 $ 424.71 I I— JT +just tan 37 KE} +keyed differently F1 +counterweight {recommended} F MI 2 G6120.42NS rCansada k Light, E.E.,No DimA0IPro / Etho, $ 75.11 1 $ 150.22 3s 42 [' + tan F MI 2 G6120.48NS Fc+ a sk Light, E.E.,No Dim,A0IProsl $ 76.56 $ 153.12 3 anada 48 F 7 P - T' Fjust tan INT � FS370.42JT 'Shim, AQ 42" High ' $' 20.0€? ' $ 20.00 FO just tan 41 INT 4 F§354.8 Ganging plate 8" $ 4.83 i $ 19.32 � NVO H ZTVLC @Sq -Edge Wood ov a l Table,Lam Top 330-231 $ 1,330.23 S a segmented base 5 @54'" deep F I 144 tz 144" wide 42 Pb aMeridian 111 millwork cherry V3' acherry BU' a?black umber F — BU' .., Ablack umber HMI [12 EN122NBS +Wk Chr,Equa 2,Pneu,Kree Tlt,No $ 362.80 $ 4,353.60 Arms,Splt -Pa,B 2' +no'lumbar 4 G 1' +graphite file:, / /LPG /WORDS/ AGENDA 106- 26- 06 /lntercumFumQuote.htm (5 of 6 )6/19/2006 2:38:30 AM U:AC \CITY OF MAPLEW©OD\Project \Public Works Addition \PUBLIC WKS OPT 2- REV -05 -31 (modified).htm file:, / /LPG /WORDS/ AGENDA 106- 26- 06 /lntercumFumQuote.htm (6 of 6 )6/19/2006 2:38:30 AM 5825 Excelsior Boulevard Minneapolis, MN 55416 T 952915.3100 F 952.915.3121 www.williamj.com Prepared For: Install Site: CITY OF MAPLEWOOD CITY OF MAPLEWOOD 1830 E CNTY RD B 1830 E CNTY RD B MAPLEWOOD, MN. 55109 MAPLEWOOD, MN. 55109 LARRY FARR 651-249-2342 05/31/06 PAGE 1 PROPOSAL 93227 Account Valid To Project Proposal 235575 06/01/06 71-261 93227 Line Qty Item Description Unit Extended 1 1.00 BFM-1-B BASE FEED MODULE,HARDWIRE 45.82 45.82 2 2.00 E2FC-46 90DEG FINISH POST,FABRIC,46"H 19.76 39.52 3 1.00 E2FS-46 180DEG FINISH POST,FA3RIC,46"H 18.66 18.66 4 2.00 E2MN-246-B MONO PANEL,SQ TOP 127.60 255.20 CAP,NO-POWER,24"W X 46 5 4.00 E2MN-346-B MONO PANEL,SQ TOP 149.55 598.20 CAP,NO-POWER,36"W X 46 6 1.00 E2MN-446-B MONO PANEL,SQ TOP 172.32 172.32 CAP,NO-POWER,48"W X 46 7 1.00 E2MP-246-B MONO PANEL,SQ TOP 167.38 167.38 CAP,W/POWER,24"W X 46 8 1.00 E2MP-346-B MONO PANEL,SQ TOP 189.34 189.34 CAP,W/POWER,36"W X 46 9 1.00 E2MP-446-B MONO PANEL,SQ TOP 212.11 212.11 CAP,W/POWER,48"W X 46 10 1.00 E2MP-546-B MONO PANEL,SQ TOP 238.18 238.18 CAP,W/POWER,60"W X 46 11 1.00 JFWA-42 X SERIES,CONTERWEIGHT,42 FILE 56.80 56.80 12 1.00 JLPD-0442-S X SERIES,LF,4X42,PTD FRT 637.57 637.57 1 13 4.00 JPAH-24-S1 X 202.92 811.68 SER--ES,PEDESTAL,ATTACHED,BOX/B OX/FILE 24 05/31/06 PAGE 1 PROPOSAL 93227 2 0 =0 5825 Excelsior Boulevard Minneapolis, MN 55416 T 952.915,3100 F 952.915.3121 www,williamj.com Prepared For Install Site: CITY OF MAPLEWOOD CITY OF MAPLEWOOD 1830 E CNTY RD B 1830 E CNTY RD B MAPLEWOOD, MN. 55109 MAPLEWOOD, MN. 55109 LARRY FARR 651-249-2342 Account W-1 ire] & P Is Line Qty Item Description Unit Extended 14 4.00 JPAJ-24-S1 X 190.57 762.28 SERIES,PEDESTAL,ATTACHED,FILE/ FILE 24"D 15 2.00 NLEG-16-F MOX,WS SUPPORT LEG,16 105.93 211.86 16 1.00 PRD-3-B DUPLEX RECEPTACLES (BOX OF 6) 32.93 32.93 17 8.00 WECA-0018-P UNIGROUP CANTILEVER BRACKET 21.13 169.04 18 1.00 WECA-0018-R UNIGROUP CANTILEVER BRACKET 10.70 10.70 19 2.00 WESP-1829-J UNIGROUP WORKSURFACE SUPPORT 82.32 164.64 PANEL 18W 20 1.00 WESP-2429-J UNIGROUP WORKSURFACE SUPPORT 87.81 87.81 PANEL 24W 21 2.00 WMK-48 WALL MOUNT KIT 48 20.31 40.62 22 1.00 WT-72 WALL TRACK 72 30.18 30.18 23 1.00 WUAC-FMK UNIVERSAL FLUSH-MOUNT KIT 7.68 7.68 24 4.00 WUCR-3636-L CORNER,90DEG WRAP-AROUND 109.49 437.96 JSAN44 WORKSURFACE 36 X 36 25 1.00 WURA-2424-1, RECT WORKSURFACE 24D X 24W 52.14 52.14 JSA 26 1.00 WURA-2436-L RECT WORKSURFACE 24D X 36W 62.84 62.84 JSA 27 3.00 WURA-2448-L RECT WORKSURFACE 24D X 48W 88.36 265.08 JSA 05/31/06 PAGE 2 PROPOSAL 93227 a f ! • 5825 Excelsior Boulevard Minneapolis, MN 55416 T 952.915.3100 F 952.915.3121 www.williamj.com Prepared For: Install Site: CITY OF MAPLEWOOD CITY OF MAPLEWOOD 1830 E CNTY RD B 1830 E CNTY RD B MAPLEWOOD, MN. 55109 MAPLEWOOD, MN. 55109 LARRY FARR 651 -249 -2342 Account Valid To Project N Line Qty Item 28 1.00 WURA- 2460 -L JSA 29 2.00 WURA- 2462 -L JSC 30 1.00 WURA- 2468--L JSA 31 1.00 WURA - 2472 -L JSA 32 1.00 JSPY- 0230 -S lA 33 4.00 UEGS- 1648 -P ML 34 4.00 NAC -18 35 2.00 WEAC -CBB 36 12.0 X641 -2140 37 4.00 F235 -2741 38 1.00 RTT48144 Description RECT WORKSURFACE 24D X 60W RECT WORKSURFACE 24D X 62W RECT WORKSURFACE 24D X 68W RECT WORKSURFACE 24D X 72W X SERIES,STORAGE CABINET,2X30 UPPER STORAGE,UNIGROUP,FD UP MT,SQUARE DOOR 48" PENCIL DRAWER UNIGROUP REAR - CORNER BRACKET X99,ADV SEMINAR CHAIR,FAB /MESH,FIXED ARM,CASTERS TAG,MESH BACK /UPH SEAT,STD ADJ ARMS,BL,PLAS BASE,HRD CSTRS CONFERENCE TABLE WITH METAL T BASES 12' X 4" RACETRACK, NATURAL MAPLE LAMINATE WITH WOOD BULLNOSE EDGE 3/4" X 1 1/4" IN NATURAL MAPLE, BLACK DOUBLE T BASES. Fuel Surcharge Per Trip M 101.53 107.56 118.82 123.75 360.05 204.98 23.05 2.74 333.81 397.61 1,705.00 Extended 101.53 215.12 118.82 123.75 360.05 819.92 92.20 5.48 4,005.72 1,590.44 1,705.00 05/31/06 PAGE 3 PROPOSAL 93227 a 4 0 * . • 5825 Excelsior Boulevard Minneapolis, MN 55416 T 952.915.3100 F 952.915.3121 www.williamj.com Prepared For: Install Site: CITY OF MAPLEWOOD CITY OF MAPLEWOOD 1830 E CNTY RD B 1830 E CNTY RD B MAPLEWOOD, MN. 55109 MAPLEWOOD, MN. 55109 LARRY FARR 651-249-2342 Account Valid To Project Proposal Line Qty Item Description Unit Extended Receive, Uncarton, Inspect 41 6.00 DESIGN-LEVE Design service fees shown 50.00 300.00 L2-BILL ACT below Labor to deliver and install per plans during regular working hours - 4 stations, 1 conference room Proposal is subject to credit approval. Customer responsible to pay Sales/Use Tax due to states other than MN. Prepared By s ) JV V Kris Grimes Accepted By/Date Proposal is subject to attached Terms & Conditions P.O. Number 05/31/06 PAGE QF 4 SUBTOTAL....: 15,216.57 DEL/INSTALL.: 1,712.50 SALES TAX...: 1,100.36 TOTAL ....... 18,029.45 PROPOSAL 93227 Agenda Item 16 AGENDA REPORT TO: Greg Copeland, Interim City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: County Road D (East) Improvements (TH 61 to Southlawn), City Project 02-07 — Approve 6-month Extension to Purchase Option for Ramsey County Regional Rail Authority for Burlington Northern Rail Corridor DATE: June 16, 2006 In 2005, the City finalized 30 months of negotiations by executing an agreement with Ramsey County, Ramsey County Regional Rail Authority, Burlington Northern Railroad, Minnesota Commercial Railroad, and Xcel Energy for the realignment of County Road D through the northwestern section of Maplewood. Within that agreement is a provision providing for the sale of the Burlington Northern Railroad Corridor by the Ramsey County Regional Rail Authority after it was purchased by the City of Maplewood for the County Road D Improvement project. That provision is due to expire on June 30, 2006, and is proposed to be extended. DISCUSSION The County Road D Realignment Agreement provided for the sale of the acquired railroad right of way to Ramsey County Regional Rail Authority prior to June 30, 2006. There remains a number of title issues and legal abandonment documentation that preclude this provision from being executed. Attached is a letter from the Regional Rail Authority requesting an extension to December 31, 2006. Staff and the City attorney are working on the title issues and continuing to meet with MnDOT Freight Staff and Regional Rail staff on a final agreement. The December 31 date should provide adequate time to finalize the negotiations and clarify the title issues. It is recommended that council approve an extension to December 31, 2006, of the option agreement with Ramsey County Regional Rail Authority for the Burlington Northern Rail corridor as part of the County Road D Realignment Agreement for County Road D Improvements, City Project 02-07. Attachment: 1. Letter from Regional Rail Authority 2. Realignment Agreement from 2005 Ramsey County Regional Railroad Authori 220 Courthouse, St. Paul, Minnesota 55102 651/266-2762 / FAX 266 -2761 June 6, 2006 Chuck Ahl, P.E. Director of Public Works /City Engineer City of Maplewood 3902 East County Road B Maplewood, MN 55109 Dear Mr. Ahl: I am writing to request an extension of the June 30, 2006, County Road D Realignment Agreement by six months. The agreement specified that the Ramsey County Regional Railroad Authority (RCRRA) would purchase the Burlington Northern Santa Fe (BNSF) South Corridor from the City by June 30, or the City could pursue sale of this property to other parties. After conferring with the Minnesota Department of Transportation Office of Freight & Commercial Vehicle Operations staff, and a June 5, 2006, meeting with you, staff from the RCRRA, and Mn /DOT, all parties involved agree that there are several issues that must be addressed prior to an acquisition of the BNSF South Corridor. I am asking that you extend the Agreement to December 31, 2006. Thank you for your consideration, and I look forward to continued discussions regarding this right of way. IWI E. Ortega, Chair ' y County Regio I Rail Authority C: Kathy DeSpiegelaere, RCRRA Director Printed on Recycled Paper 00 COUNTY ROAD D REALIGNMENT AGREEMENT This Agreement, dated this _ day of July, 2005, is between the County of Ramsey, a political subdivision in the State of Minnesota (hereinafter "County"), the City of Maplewood, a Minnesota municipal corporation (hereinafter "City"), Northern States Power Company, d/b/a Xcel Energy (hereinafter "Xcel Energy"), BNSF Railway Company (hereinafter "BNSF"), Minnesota Commercial Railway Company (hereinafter "Minnesota Commercial"), and Ramsey County Regional Rail Authority, a political subdivision in the State of Minnesota (hereinafter "Regional Rail"). WHEREAS, BNSF owns a railroad right-of-way corridor (the Corridor) from a point approximately fifty feet north of Beam Avenue in the City to the south right-of-way line of Buerkle Avenue in the City of White Bear Lake, which Corridor BNSF has leased to Minnesota Commercial for operational purposes, and WHEREAS, the City is undertaking a project known as the County Road D Realignment Project, City Project Number 02-07 ("Project"); WHEREAS, the Project will cross the Corridor south of Interstate 694 (1694); WHEREAS, the Project will require the removal of a portion of the existing railroad track located in the area south of Interstate 694 owned by BNSF and leased by Minnesota Commercial; WHEREAS, the portion of the existing railroad track to be removed currently serves only the electric substation ("Kohlman Lake Substation") owned by Xcel Energy along the west side of the railroad south of County Road D. The Kohlman Lake Substation requires rail access for the delivery of transformer units in the event of a need for the installation of additional transformers or the replacement of failed transformers; WHEREAS, Xcel Energy is willing to abandon its use of the railroad track if an alternative roadway access can be established for the hauling of transformers and other equipment to the Kohlman Lake Substation, and if BNSF will grant it permanent easements for the operation of certain of its transmission facilities; WHEREAS, a haul route for the transformers for Xcel Energy was approved by a Joint Powers Agreement dated June 25, 2004 ("Haul Route") WHEREAS, Xcel Energy has agreed to utilize this Haul Route and is no longer in need of the railroad track; WHEREAS, BNSF and Minnesota Commercial are willing to convey to the City all of their rights, title and interest in the easterly twenty-five (25) feet of a portion of the Corridor north of 1694 ("North Trail Property"); 7/25105 Final WHEREAS, the City is willing to purchase from BNSF and Minnesota Commercial the North Trail Property: WHEREAS, once the City has purchased the North Trail Property from BNSF and Minnesota Commercial, the City and County have agreed to negotiate a separate agreement in good faith for the sale of the North Trail Property to the County: WHEREAS, Regional Rail has stated that it may have an interest in the future purchase of a portion of the Corridor ("South Corridor") for the purpose of preserving the Corridor for future public transit and transportation, including but not limited to rail transit, light rail transit (LRT) and other transit modes; however, it is not ready to purchase the South Corridor at this time; WHEREAS, the City has agreed to purchase the South Corridor to help facilitate the various actions described in this Agreement, and the City and Regional Rail have agreed to negotiate a separate agreement in good faith for the possible future sale of the South Corridor to Regional Rail; WHEREAS, BNSF is willing to sell the South Corridor to the City, and is willing to grant Xcel Energy a permanent easement for its electrical transmission lines all on the terms set forth in this Agreement; NOW THEREFORE, the parties agree as follows: I. SECTION 1, RAMSEY COUNTY. A. Representations and Warranties by the County. The County represents and warrants to the parties that: I It has all requisite power and authority to execute this Agreement and the documents identified herein, that its governing body has reviewed this Agreement and has passed a resolution that authorizes County officials to execute this Agreement and the related documents on behalf of the County, and that the officials who did or will execute the Agreement and the related documents have the power and authority to execute the Agreement, and that the officials who did or will execute the Agreement and the related documents on behalf of the County have the authority to bind the County; 2. It will act reasonably and exercise due diligence in the performance of the acts permitted or required under this Agreement; and 3. It will cooperate with all reasonable requests by the other parties related to this Agreement, to the extent authorized by law. 7/25105 Final B. Obligations of the County in this Agreement. The County shall perform the following: The County agrees to negotiate in good faith with the City for the purchase of the North Trail Property. The County shall enter into a separate agreement with the City detailing the purchase price and terms for this acquisition. The purchase agreement shall require that the County pay the City the appraised value of up to a maximum of $3.30 per square foot (estimated square feet to be acquired is 26,100 square feet = $86,130.00). The purchase agreement shall be entered into within 60 days of the execution of this Agreement. The County's purchase obligation shall be contingent upon the City's purchase of the South Corridor from BNSF and Minnesota Commercial pursuant to the terms of this Agreement; the City's subsequent grant to the County of a permanent easement for trail purposes over the South Corridor; and the approval by the County of any easements granted by BNSF or the City to Xcel. The County shall reimburse the City for any expenses incurred in obtaining a title insurance policy, title correction work, environmental testing expenses and any environmental corrections associated with the City's purchase of the North Trail Property from BNSF. If the County and City are unable to reach a mutually acceptable purchase agreement for the North Trail Property, this agreement shall terminate as to the County and shall be of no further force or effect. The County shall not be obligated to purchase the North Trail Property unless and until it has secured sufficient permanent rights in the South Corridor to construct a public recreational trail which will connect the North Trail Property to the existing Bruce Vento Trail which lies south of the South Corridor at its southern terminus. 2. The County agrees to enter into a separate Cooperative Agreement with the City to allow the City to construct a public recreational trail, including grading, clearing & grubbing, bituminous pavement, bridge improvements, and restoration work from Beam Avenue to Buerkle Road ("Bruce Vento Trail Extension"). The County shall pay the City from its State grant for development of the Bruce Vento Trail Extension the actual cost incurred by the City for construction (including design and engineering) of the improvements, estimated to be $319,200 based on unit price bids received by the City, subject to the State of Minnesota extending the grant contract until December 31, 2005. The Cooperative Agreement shall be executed within 60 days of the execution of this Agreement. 7/25105 Final 3. The County agrees to purchase an easement from the City for the portion of the Bruce Vento Trail Extension located within the South Corridor. The value of the easement shall be determined through an independent appraisal. The County shall use its State and Metropolitan Council acquisition grants to purchase this easement with a total amount not-to- exceed $263,870.00. The closing shall occur within 30 days of the City's purchase of the South Corridor from BNSF. This easement must be reviewed and approved by Regional Rail. If Regional Rail refuses to approve the easement, the County and City may nevertheless enter into the easement, but Regional Rail may, in its discretion, terminate its obligations - under this Agreement. 4. The County acknowledges that BNSF shall grant Xcel Energy a permanent transmission line easement over the North Trail Property and portions of the South Corridor prior to the sale of the property to the County and that this easement shall contain a clause that the trail is a permitted use within the easement area and is subordinate to the transmission lines. A copy of the Xcel Energy permanent transmission line easement agreement is attached to this Agreement as Exhibit A. 5. The County agrees to secure a pen from the Minnesota Department of Transportation (Mn/DOT) for the construction and maintenance of a portion of the Bruce Vento Trail Extension over the 1-694 BNSF railroad bridge and adjacent MNDOT road right of way. The permit shall be secured within 60 days of the execution of this Agreement. 11. SECTION 11. REGIONAL RAIL. A. Representations and Warranties by Regional Rail. Regional Rail represents and warrants to the parties that: It has all requisite power and authority to execute this Agreement and the documents identified herein, that its governing body has reviewed this Agreement and has passed a resolution that authorizes Regional Rail officials to execute this Agreement and the related documents on behalf of Regional Rail, and that the officials who did or will execute the Agreement and the related documents have the power and authority to execute the Agreement, and that the officials who did or will execute the Agreement and the related documents on behalf of Regional Rail have the authority to bind Regional Rail; 2. It will act reasonably and exercise due diligence in the performance of the acts permitted or required under this Agreement; and 7/25/05 Final 4 3. It will cooperate with all reasonable requests by the other parties related to this Agreement, to the extent authorized by law. B. Obligations of Regional Rail in this Agreement. Regional Rail shall perform the following: Regional Rail agrees to negotiate in good faith with the City for the future acquisition of the South Corridor. Regional Rail shall enter into a separate agreement with the City detailing the purchase price and terms for this acquisition. Regional Rail shall purchase the South Corridor from the City before June 30, 2006, or the City may pursue the sale of the South Corridor to other parties. Nothing in this Agreement shall obligate Regional Rail to enter into a purchase agreement for the South Corridor or accept any particular terms or conditions for such agreement. Any such purchase agreement shall be a free standing agreement and none of the terms of this Agreement shall be deemed incorporated into such agreement unless specifically agreed to in the purchase agreement. 2. Regional Rail agrees that BNSF shall grant Xcel Energy permanent transmission line easements over the South Corridor prior to the sale of the property to the City. A copy of the Xcel Energy permanent transmission line easement agreement is attached to this Agreement as Exhibit A. 111. SECTION 111, CITY OF MAPLEWOOD. A. Representations and Warranties by the City. The City represents and warrants to the parties that: It has all requisite power and authority to execute this Agreement and the documents identified herein, that its governing body has reviewed this Agreement and has passed a resolution that authorizes City officials to execute this Agreement and the related documents on behalf of the City, and that the officials who did or will execute the Agreement and the related documents have the power and authority to execute the Agreement, and that the officials who did or will execute the Agreement and the related documents on behalf of the City have the authority to bind the City; 2. It will act reasonably and exercise due diligence in the performance of the acts permitted or required under this Agreement; and 3. It will cooperate with all requests by the other parties related to this Agreement. B. Obligations of the City in this Agreement. The City shall perform the following: 7/25105 Final Enter into a Cooperative Agreement with the County agreeing to construct the Bruce Vento Trail Extension as described above. The Cooperative Agreement shall be executed by both parties within 60 days of the execution of this Agreement. Trail construction shall be completed by the City no later than November 18, 2005. The County shall pay the City from its State grant for development of the Bruce Vento Regional Trail Extension the actual cost incurred by the City for construction (including design and engineering) of the improvements, estimated to be $319,200 based on unit price bids received by the City, subject to the State of Minnesota extending the grant contract until December 31, 2005. 2. Pay $59,000 to BNSF for Xcel Energy easements within the South Corridor and the North Trail Property as described in the attached Xcel Energy permanent transmission line easement agreement (Exhibit A). The City agrees that BNSF shall grant Xcel Energy these permanent transmission line easements over the North Trail Property and portions of the South Corridor immediately prior to the sale of the property to the City. 3. The City agrees to enter into a Purchase Agreement with BNSF to purchase the South Corridor after abandonment of rail service. The South Corridor is legally described as follows: All that part of the 150-foot wide BNSF Railway Company right-of-way located in the Northwest Quarter of Section 3, Township 29, Range 22, Ramsey County, Minnesota which lies northerly of a line drawn perpendicular with the center line of said Railway right-of-way from a point thereon distant 183.00 feet northeasterly from the intersection of said center line with the southerly line of said Northwest Quarter. and: All that part of the 150-foot wide BNSF Railway Company right-of-way located in the South Half of the South Half of Section 34, Township 30, Range 22, Ramsey County, Minnesota which lies southerly of a line drawn perpendicular with the easterly right-of-way line of said Railway right-of-way from a point thereon distant 35.00 feet northeasterly from the intersection of said easterly right-of-way line with the northerly right-of- way line of Trunk Highway 393-694 as described in that certain Final Certificate filed in the Office of the Ramsey County Recorder on November 4, 1966 as Document Number 1687969. The Purchase Agreement shall require that the City pay BNSF $1,256,070.00 for the South Corridor. The City shall be responsible for any expenses associated with obtaining a title insurance policy, title 7/25105 Final 6 corrections work and any environmental testing and/or environmental corrections on the property. Closing shall occur within 30 days of the abandonment of railroad service over the South Corridor. 4. The City agrees to enter into a purchase agreement with BNSF and Minnesota Commercial to purchase their respective rights, title, and interest in the North Trail Property. The North Trail Property is legally described as follows: All that part of the easterly 25.00 feet of the 150-foot wide BNSF Railway Company right-of-way located in the West Half of the Southeast Quarter of Section 34, Township 30, Range 22, Ramsey County, Minnesota which lies northerly of a line drawn perpendicular with the easterly line of said Railway right-of-way from a point thereon distant 35.00 feet northeasterly from the intersection of said easterly line with the northerly right-of-way line of Trunk Highway 393-694 as described in that certain Final Certificate filed in the Office of the Ramsey County Recorder on November 4, 1966 as Document Number 1687969, and which lies southerly of the southerly line of the 66-foot wide right-of-way of Buerkle Road as described in that certain Perpetual Easement filed in the Office of the Ramsey County Recorder on December 22, 1982 as Document Number 2164739; The purchase agreement shall require that the City pay BNSF the appraised value of $3.30 per square foot (estimated square feet to be acquired is 26,100 square feet = $86,130.00). The purchase agreement shall be entered into within 60 days of the execution of this Agreement. The City shall be responsible for expenses incurred in obtaining a title insurance policy, title correction work, environmental testing expenses and any environmental corrections associated with the purchase of the North Trail Property from BNSF. 5. Pay costs associated with the relocation of Xcel Energy Power Line 0885 to a point acceptable to Xcel Energy. The City and Xcel Energy shall execute a separate agreement detailing the scope and cost for this work. 6. Remove the spur track as a part of the Project as shown on Exhibit B attached to this Agreement. Removal of existing ties and rails for the spur track shall be limited to track outside of the existing fence surrounding the Kohlman Lake Substation. The railroad bridge at existing County Road D shall also be removed by the City; however, the bridge will not be removed until the rail line abandonment process has been completed. The City shall be responsible for the costs incurred for these removals. Responsibility for salvaging and/or disposing of the existing ties and rails within the South Corridor shall be in accordance with the purchase 7/25105 Final 7 agreement for the South Corridor. 7. Agree to reimburse Minnesota Commercial for their staff time and expenses associated with the rail line abandonment process. These costs shall not exceed a total cost of $5,000.00. 8. Complete construction of the Project no later than November 30, 2005. 9. Agree to grant an easement to Ramsey County for the construction and maintenance of the Bruce Vento Trail Extension within the South Corridor. The cost for the easement shall be determined by an independent appraiser; however, it shall not exceed a total cost of $263,870.00 and shall be reduced to reflect the value of any easement acquired by Xcel Energy under the terms of this Agreement. 10. Agree to negotiate in good faith with Regional Rail for the future sale of the South Corridor. The City shall enter into a separate agreement with Regional Rail detailing the purchase price and terms for this acquisition. The City may pursue the sale of the South Corridor to other parties if Regional Rail does not complete the purchase of the South Corridor from the City before June 30, 2006. IV. SECTION IV, XCEL ENERGY. A. Representations and Warranties by Xcel Energy. Xcel Energy represents and warrants to the parties that: It has all requisite power and authority to execute this Agreement and the documents previously listed herein, and the officials of Xcel Energy who did or will execute the same for and on behalf of Xcel Energy have the power and the authority to do so and to bind Xcel Energy; 2. It will act reasonably and exercise due diligence in the performance of the acts permitted or required under this Agreement; and 3. It will cooperate with all requests by the other parties related to this Agreement. B. Obligations of Xcel Energy in this Agreement. Xcel Energy shall perform the following: Enter into an Alternative Loading Service Agreement with Minnesota Commercial within 60 days of the execution of this agreement to reassign rail access rights to a point north of the South Corridor. 7/25105 Final 2. Notify Minnesota Commercial and BNSF in writing within 10 days of the execution of this Agreement that it no longer needs the railroad spur to the Kohlman Lake Substation site and that it consents to the abandonment of the railroad service over the South Corridor. This notification must confirm to Minnesota Commercial and BNSF that the proposed South Corridor limits are acceptable to Xcel Energy. 3. Enter into a permanent easement agreement with BNSF for its transmission lines within the South Corridor and the North Trail Property no later than December 31, 2005. The permanent easement agreement is detailed in attached Exhibit A. The City shall pay BNSF $59,000 in consideration for the granting of these easements to Xcel Energy. Xcel Energy understands and agrees that these easements are an accommodation for the Project improvements and do not establish a precedent for future negotiations with BNSF, Regional Rail or the County. 4. Agree to grant the City and Ramsey County any necessary rights and permits at no cost needed for construction, operation and maintenance of the Bruce Vento Trail Extension. V. SECTION V, BNSF. A. Representations and Warranties by BNSF. BNSF represents and warrants to the parties that: It has all requisite power and authority to execute this Agreement and the documents previously listed herein, and the officials of BNSF who did or will execute the same for and on behalf of BNSF have the power and the authority to do so and to bind BNSF; 2. It will act reasonably and exercise due diligence in the performance of the acts permitted or required under this Agreement; and 3. It will cooperate with all requests by the other parties related to this Agreement. B. Obligations of BNSF in this Agreement. BNSF shall perform the following: I Agree to the expedited rail line abandonment process, to begin immediately and to be filed by August 31, 2005. 2. Enter into a Purchase Agreement with the City to sell the South Corridor to the City for the appraised value of $1,256,070.00. Closing shall be completed no later than December 31, 2005. 7/25105 Final 9 3. Enter into a purchase agreement with the City to sell the North Trail Property. Closing shall be completed no later than December 31, 2005. 4. Agree to grant transmission line easements within the South Corridor and the North Trail Property to Xcel Energy as detailed in attached Exhibit A for the total price of $59,000 to be paid by the City. 5. Notwithstanding anything to the contrary in this Agreement, BNSF's obligations to sell the South Corridor and the North Trail Property to the City shall be interdependent with BNSF's obligations to grant transmission line easements to Xcel Energy in respect of the South Corridor and the North Trail Property. The closing of the sales of the South Corridor and the North Trail Property shall occur simultaneously with the delivery of said transmission line easements, such that the transmission line easements shall be granted immediately prior to the sale of the South Corridor and the North Trail Property to the City. BNSF shall have no obligation to deliver the transmission line easements to Xcel unless and until the City shall tender to BNSF the purchase prices for the transmission line easements, the South Corridor, and the North Trail Property and shall have evidenced its willingness to accept delivery of the deeds from BNSF for the South Corridor and the North Trail Property. The delivery of the transmission line easements by BNSF to Xcel Energy shall be conditional and may be revoked by BNSF if the City falls or refuses to close the purchases of the South Corridor and the North Trail Property. VI. SECTION V1. MINNESOTA COMMERCIAL. A. Representations and Warranties by Minnesota Commercial. Minnesota Commercial represents and warrants to the parties that: It has all requisite power and authority to execute this Agreement and the documents previously listed herein, and the officials of Minnesota Commercial who did or will execute the same for and on behalf of Minnesota Commercial have the power and the authority to do so and to bind Minnesota Commercial; 2. It will act reasonably and exercise due diligence in the performance of the acts permitted or required under this Agreement; and 3. It will cooperate with all requests by the other parties related to this Agreement. B. Obligations of Minnesota Commercial in this Agreement. Minnesota Commercial shall perform the following: 7/25105 Final 10 Agree to the expedited rail line abandonment process, to begin immediately and be filed no later than August 31, 2005. 2. Execute in cooperation with the BNSF, a purchase agreement with the City for the North Trail Property. Closing shall be completed by December 31, 2005. 3. Execute in cooperation BNSF, a purchase agreement with the City to sell the South Corridor. The Purchase Agreement shall require that the City pay BNSF $1,256,070.00 for the South Corridor. Closing shall occur no later than December 31, 2005. 4. Enter into an Alternative Loading Service Agreement with Xcel Energy within 60 days of the execution of this Agreement to reassign rail access rights to a point north of the South Corridor. VII. GENERAL PROVISIONS. A. Severability. If any term of this Agreement is found to be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. B. Arbitration. It is agreed by the parties that any differences, disputes or claims which arise under and pursuant to this Agreement or as to the performance thereof by the parties hereto shall be submitted for arbitration to a board of arbitrators consisting of three (3) persons, one selected by the party interested in the other side of the dispute, and a third person mutually selected and agreed upon by the first two arbitrators. This arbitration provision does not extend to any dispute, difference, claim or obligation that may arise pursuant to any of the agreements referenced herein, including but not limited to the Xcel Energy Permanent Transmission Line Easement Agreement attached hereto as Exhibit A. Any party shall notify the other party in writing, served by U.S. Mail, certified or registered, postage prepaid, of a dispute, stating the nature of the claim or dispute and the name and address of the selected arbitrator. The other party shall serve notice of its selected arbitrator and opposition or other interest in the claim or dispute. The two arbitrators shall select a third disinterested arbitrator within fifteen (15) days after the response notice stated above. Arbitration shall be commenced within forty-five (45) days of the original notice pursuant to the previous paragraphs hereof, and all proceedings shall be governed by the Minnesota Statutes, Chapter 572. The decision of any two arbitrators shall be binding and conclusive with respect to all claims and disputes submitted in such arbitration proceedings. 7/25105 Final 1l If a party does not respond to an arbitration notice, then the party first serving the arbitration notice under the previous paragraph shall be entitled by Motion to petition a court of competent jurisdiction for its order selecting and appointing an arbitrator for said defaulting party. Any such determination by the Court shall be final, binding and conclusive as to all parties in interest. Expenses for the arbitration shall be divided equally among the parties. C. Nothing in this agreement shall obligate the County or Regional Rail to acquire any property from any other party unless and until they are respectively satisfied that any easements or other rights granted to any other party will not materially impair the use or uses for which they will acquire the property. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. COUNTY OF RAMSEY By: Date Its: By: Date Its: RAMSEY COUNTY REGIONAL RAIL AUTHORITY By: Date Its: By: Date Its: 7/25105 Final 12 CITY OF MAPLEWOOD By: Its: By: Its: Date Date 7/25105 Final 13 NORTHERN STATES POWER COMPANY, D/B/A XCEL ENERGY By: Its: By: Its: Date Date 7/25105 Final 14 BNSF RAILWAY COMPANY By: Its: By: Its: Date Date 7/25105 Final 15 MINNESOTA COMMERCIAL RAILWAY COMPANY By: Its: By: Its: Date Date 7/25105 Final 16 A-enda Item K1 AGENDA REPORT Q� TO: Greg Copeland, City Manager FROM: Ch@rleSAhl Pubic Works [lin8CtOr/Ch« Engineer Erin L@beree, Assistant City Engineer SUBJECT: Eldridge Avenue Street and Utility Improvements for Eldridge Fields Development, City Project 06-04- Resolution Accepting Report and Calling for Public Hearing DATE: June 16.2006 INTRODUCTION The feas study for the Eldridge Avenue Street and Utility Improvements for Eldridge Fields Development is complete and will be made available as a supplemental attachment. The study includes information on the proposed improvements, proposed financing and probable oameaannanza. The city council will consider accepting the feasibility study and ordering a public hear Background Keith Frank is deve the properties adjacent to the unused Eldridge Avenue right of way just west CfProsperity RVad, with five single-family lots Vn a cul-de-sac. The developer is proposing the roadway to be a public street with public utilities. The developer has petitioned the city to prepare the engineering plans for the public street and utilities. All of the improvement costs shall b8 assessed Lo the benefiting properties. The development is located in a low area with no ad storm sewer system to connect into. There iSon existing drainage problem Gt2O85 P rosper it y Ave, just south Of the deve A ditch system along Prosperity carries runoff from north of County Road B south to the low area aL2O95Prosperity. This development provides 8n opportunity for the city to coordinate the construction 0f additional storm sewer io improve the drainage problem that is occurring. The proposal in the project bUdgeti3fOr$33 that is not related to the development project. The project budget is estimated at $301,800. The majority of the project cost shall be assessed tO the developer. There iS one vacant lot that will also benefit from 8 new public road and utilities and is also proposed tObR assessed for the improvements. The developer has made contact with this property owner and they are aware of a potential assessment. The proposed project area is illustrated On the attached pro locat map. UiS recommended that the city council approve the attached resolution accepting the report and calling for 8 public hearing for y:U0p.nn.. Monday, July 1U.2080, for the Eldridge Avenue Street and Utility Improvements for Eldridge Fields Development. Attachments: Resolution Location Map Executive Summary RESOLUTION 1111111111 WHEREAS, pursuant to resolution of the council adopted May 22 2006, a report has been prepared by the city engineering division with reference to the improvement of Eldridge Avenue Street and Utility Improvements for Eldridge Fields Development, City Project 06-04, and this report was received by the council on June 22 2006, and WHEREAS, the report provides information regarding whether the proposed project is necessary, cost-effective, and feasible, � 1111I !g • i • ME 1 . The council will consider the improvement of such street in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $301,000. 2. A public hearing shall be held on such proposed improvement on the 1 0 th day of July 2006 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required by law. 79 � W t � 0 . / I u c f f ° moo c -8 1 ^ 0 EMU w t" Ewa H �H w.2 C:) a J � G1 'I U fiC CITY OF MAPLEWOOD ELORIDGE AVENUE STREET AND UTILITY IMPROVEMENTS FOR ELDR|DGE FIELDS DEVELOPMENT, PROJECT 06-04 EXECUTIVE SUMMARY The Feasibility Study and Report have been prepared for Eldridge Avenue Street and Utility Improvements for Eldridge Fields Development, City Project O0-O4. The proposed project involves the construction ofo public street and utilities. The estimated costs for the proposed improvements are detailed below. These costs include a 10% allowance for construction cost contingencies, a 20% allowance for engineering and administration costs, along with 6% allocated for fiscal expenses. Proposed Improvement Estimated Cost Street Improvements: $167,500 (55%) Drainage Improvements $50,500 (17%) Sanitary Sewer Improvements: $48,500 (16%) Water System Improvements: $34,500 (12%) Total estimated project costs: $301,000 (100%) It is proposed that the improvements be financed through a combination of special assessments to benefiting properties and Maplewood funds. Estimated funding amounts from each of the financing sources are as follows: Financing Source Amount Assessments: $268,000 (89%) Environmental Utility Fund The following is a proposed schedule for the project should the city council vote to proceed: Receive feasibility study and order public hearing 06/26/00 Public hearing 07/10K00 Authorize preparation of plans and specs 07Y10/00 Approve plans and specs/authorize advertisement for bids 08/14/00 Bid date 09/01/00 Assessment hearing 09/11/00 Acceptbids/award contract 09/11/06 Begin construction 09/18/06 Complete construction 10/31/06 Assessments certified to Ramsey County 11/15/06 Based on the analysis completed as part of this report, the proposed Eldridge Avenue Street and Utility Improvements for Eldridge Fields Development project kn feasible, necessary and cost effective, and would be a benefit to the City of Maplewood. A-enda Item K2 AGENDA REPORT TO: Greg Copeland, City Manager FROM: Charles /\hL Public Works Director/City Engineer Erin L8beRee Assistant City Engineer SUBJECT: KenwMood Area Neighborhood Street Improvements, City Project. 05-16: Resolution for Modification Project Budget DATE: June 15 Maplewood Public Works has received a petition from residents on Eldridge Street and Greenbrier Avenue, within the KeDvvOod Area Street Improvement Project, [8qU8StDg@||OftheConCrSteCudb8ndguUBrbe replaced 8S opposed t0 the partial replacement that was originally planned. Background Several streets within the K8nvvVod Street Improvement project have existing curb and gutter. These streets include Eldridge Avenue, Belmont Avenue, Burke Avenue, and Greenbrier Street. Early iDthe design ph8S8, residents in this area were sent 8 questionnaire about the type of sLn88t replacement they preferred. Two options were presented: the first to cVnnp|8L9|y reconstruct their street including all curb and gutter at a higher assessment cost or only to replace the pavement section with a partial replacement of the curb at 8 lower assessment cost. The overwhelming majority of the residents preferred the latter nfthe two options. Public Works recently received a petition with 12 signatures indicating the desire to have all of the existing curb and gutter along Eldridge Avenue from County Road Bt0Arcade Street replaced. Public works staff also mailed out 8 curb replacement survey to residents with existing curb On their street. Sixty percent Of residents along Eldridge Avenue and Greenbrier Street (north of Eldridge) indicated they were willing to pay @n additional assessment Of$1,14OtO have their entire curb replaced. Eighty percent Of the residents OO the [GQn8iniDg StnR8tS did not want 8D additional oSSSSSnlRnt and preferred only partial Curb r8p|8c8nn8nL Since replacement of curb along Eldridge Avenue and a portion of Greenbrier Street was not included in the original project Uudg8t,th8finanCingp|8nne8d8LOb8nnVdifi8d. Budget Impact The additional costs for the full reconstruction 0f Eldridge Avenue and Greenbrier Street (north 0fEldridge) are stated as follows: A-enda Item K2 rNi lConstruction Item Cost for Full lReconstruction Post for Partial Amount of lCurb Replacement Change Existing Curb Removal (LF) $6,700.00 $800.0c $5,900.05 Bituminous Drive Removal (SY) $50.00 $0.0c $50.00 Concrete Drive Removal (SY) $4,550.00 $150.0c $4,400.00 Bituminous Drive Replacement (SY) $150.00 $0.0c $150.00 Concrete Drive Replacement (SY) $36,100.00 $1,250.00 $34,850.00 Bituminous Drive Rout and Seal (LF) $100.00 $0.0c $100.00 Install Ford Cover for Water Services (EA) $50.00 $0.0c $50.00 Agg. Class 6 for Streets (T) $22,850.00 $19,800.00 $3,050.00 Concrete Curb and Gutter any Style (LF) $33,300.00 $3,800.0 $29,500.00 Common Excavation (CY) $31,500.001 $24, $6,900.00 ITotal $139,850.001 $50,550.001 $89,300.00 A budget increase of $M9.30U will b8 required for this change in project scope. A portion Vf this expense iS proposed to be covered by additional assessments on28 properties impacted by the extent of the areas within the area Of full reconstruction. The additional assessment would be the difference between o"full reconstruct" assessment of $4.51O and 8 "partial reconstruction" assessment Vf$3.3Y0. Therefore 28 hnV88hV|ds @ $1.14U per household yields 8n additional $31,920 covered by assessments. An assessment hearing will need tOb8 held for the affected residents. The remaining amount not covered by assessment is proposed to be financed by an increase of $57,380.00 from the general tax levy. Approved Financing Sources General Tax Levy Assessments Sewer Fund SPRVVS WAC Investment Inter. RWIVIVVO EUF 1111300M Proposed Financing Sources GeneraTamLnv Assessments Sewer Fund SPRVVS VVAC Investment Inter. 0WIVIVVD EUF $ 561,000.00 $ 339,900.00 $ 327,500.00 RECOMMENDATION |tiSrecommended that the City Council approve the attached resolution directing the modification 0fthe project budget for the Kenwood Area Neighborhood Street Improvements, City P j8[t05-18. Attachments: 1. Resolution 2. $ 561,000.00 $ 339,900.00 Petition $ 327,500.00 1111300M Proposed Financing Sources GeneraTamLnv Assessments Sewer Fund SPRVVS VVAC Investment Inter. 0WIVIVVD EUF $ 561,000.00 $ 339,900.00 $ 327,500.00 RECOMMENDATION |tiSrecommended that the City Council approve the attached resolution directing the modification 0fthe project budget for the Kenwood Area Neighborhood Street Improvements, City P j8[t05-18. Attachments: 1. Resolution 2. Location Map I Survey Map 4. Petition WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 05-16, Kenwood Area Neighborhood Improvements, and WHEREAS, it is now necessary and expedient that the project budget be modified. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: The finance director is hereby authorized to make the financial transfers necessary to implement the revised financing plan for the project. A project budget of $5,414,300 shall be established. The proposed financing plan is as follows: Assessments: Ramsey Wash Watershed District: Sanitary Sewer Utility Fund: SPRWS Obligation: WAC Fund Environmental Utility Fund Investment Interest: City general tax levy: Total $1,454,620 (27%) $ 90,600 (2%) $561,000 (10%) $339,900 (6%) $80,000 (2%) $327,500 (6%) $ 60,000 (1 %) $2,500,680 (46%) $5,414,300 (100%) I I \I V w VIKING DR. n w 0 1 ry Li < ui 0 3: LAURIE CT. < n ui BURKI u� 7u 'qv--AVE. ELDRIDGE cn Oehrline BELMONT La ke cn AVE. SKILLMAN AV. 0 2 cr_ < (Y ry CK, M C/) M z Edgerton Park >- W < w Li III ry n " n -1 0 ROSELAWN AV. -i I BELLWOOD n 0 SUMMER 0 0 CT. i, i - 3: 1 D ry ui. Lu A < Y TRAIL RIP LEY AV- GATE ® PROPOSED STREET IMPROVEMENT BURKE CT Maplecrest Park AVE. IF 4� N KEN 'OOD LN. 0 �D Keller La ke 61 11-1 Exhibit 1: Project Location Kenwood Area Street Improvements City Project 05-16 kk'c thank you In 4a, I kail�� 1 your constdcration of Proposal. you haxc af),, questions prior to the citN Council mcctlwg. plcaNc contad jjs(�jj kN;cjsjj �jj I'll or I , .1 ason � We I sh'c I N arnerf 3ros-k:om S i FIL'%:F Ci l . I lic Restdctit- Ot . ...... . ....... . . . . . . . ............ ............. .. . . ....... .......... . - [ I ofz - - - - ---------- . . ................... ..... ...... . ... . . . . . . . ................................... . ...... . ....... . . . . . . . ............ ............. .. . . ....... .......... . - [ I ofz ' I i �) I'aa ? - 0 " Agenda Item Ll 104 Applicant: Keith Frank of Frank Construction, Inc. Site Location: Unused Eldridge Avenue Right-of-Way, West of Prosperity Avenue, East of John Glenn Junior High School Zoning: Land Use: 60-Day Review Deadline: City Council Hearing Date: Single Family Residential (R-1) and Double Dwelling Residential (R-2) Single Family Residential (R-1) and Double Dwelling Residential (R-2) July 2, 2006 June 26, 2006 Project Description: Keith Frank of Frank Construction, Inc. is proposing to develop a 1.4-acre site into five single-family lots. The lots will be accessed by a new public cul-de-sac road constructed in the existing Eldridge Avenue unused right-of-way off of Prosperity Avenue. The developer states that the single-family houses will sell for approximately $400,000. Requests: To build this project, Mr. Frank is requesting that the city approve the vacation of a portion of the Eldridge Avenue right-of-way and a preliminary plat. Recommendations: On June 7, 2006, the planning commission unanimously recommended approval of the vacation of the unused portion of the Eldridge Avenue right-of-way and the preliminary plat for Eldridge Fields. Staff also recommends approval of these land use approvals. TO: Greg Copeland, Interim City Manager FROM: Sh8nDBDvvoU.A|CF/.Planner SUBJECT: Eldridge Fields Preliminary Plat LOCATION: Unused Eldridge Avenue Right-of-Way, West of Prosperity Avenue, East of John Glenn Junior High School DATE: June 18,2000 for the June 2S City Council Meeting Project Description Keith Frank of Frank Construction, Inc. is proposing to U8v8|Vp a 1.4 acre site into five single- family lots. The lots will be ooDSSS8d by new public Cu|-d8-S@Croad DODst[UCt8d iO the existing Eldridge Avenue unused hght-0f-vv8y off Uf Prosperity Avenue. The developer states that the single-family houses will sell for approximately $400,000. Request To build this project, McFn3nkisreqVeGLngUlatLhHoitvGppnJv8thHv8c8LionVf8porti0n0fLhe Eldridge Avenue right-of-way and a preliminary plat. DISCUSSION The site consists Of two large lots On the south side Of the Eldridge Avenue right-of-way and four small lots 0n the north side. These lots are located behind two existing houses OnProsperity Avenue (2095 and 2111 Prosperity Avenue). The new rood will be constructed within the existing 49.5-foot-wide Eldridge Avenue right-of-vvay which is located between these existing houses. One of these property owners has contacted the city with concerns regarding existing flooding which occurs occasionally iD her front yard. She does not have 8 problem with the dSvS|OpOlmDt but wants t0 mnSun8 that her water situation is oddn8SSSd. As0|utiOO to the existing flooding iG discussed in the engineering department comments section below. There is an 80-foot-wide vacant lot located on the north side of Eldridge Avenue, east of the new plat and west Of2111 Prosperity Avenue. The owners of this vacant lot would like the opportunity L0 develop |n the future. As such, 8 condition [d the Eldridge Avenue plat approval should bethe extension Of the utilities in front [d the vacant lot. This is discussed further inthe engineering department comments section below. The owners Of the vacant lot will beassessed for the public improvements. Zoning/Land Use The two existing lots On the south side Of Eldridge Avenue are zoned and guided double dwelling residential (R-2). The four existing lots on the north side of Eldridge Avenue are zoned and guided single dwelling residential (R-1). Single family hVU8e8 are permitted uses in both of these |8nU use and zoning districts. Adjacent zoning b]the north is R-1 with existing single family houses and light manufacturing (K4- 1) to the south with an existing light manufacturing business. Preliminary Plat Chapter 34 of the city code (subdivisions) regulates the platting or subdividing of property in Maplewood. The purpose of this part of the code is "to protect and promote the public health, safety and general welfare, to provide for the orderly, economic and safe development of land..." As such, the city must balance many interests when reviewing and considering a subdivision in K88p|evvVod. These include the interests of the property owner, the developer, the neighbors and the city GSowhole. Section 34-8Of the code says that "the planning commission may recommend and the city council may require such changes 0[ revisions Of8 preliminary plat 8s deemed necessary for the health, safety, general welfare and convenience of the city." Lot Sizes and Dimensions Within the single dwelling residential (R-1) zoning district the required lot size is 10 square feet and the required lot width is at least 75 feet 8t the front setback line. Within the double dwelling residential zoning /R-2\ district the required |OL size for single dwelling hOVSRs is 7.500 square feet and the required lot width is at least 60 feet at the front setback line. As proposed, the lots in the plat will range from 10.161 square feet t0 14.737 square feet with an average |0t size of about 11,654 square feet and will meet or exceed the required lot width requirements. Public Vacation The applicant is requesting that the city vacate 8 section of the Eldridge Avenue hg . This section of right-of-way is 130}5 feet long hv3O feet wide. According to the county plat maps, the north 30 feet of this section of right-of-way was vacated to John Glenn Junior High School's property. The existing 30-foot-wide portion of the right-of-way is not needed for the n}od or other public improvements and as such is in the public interest to vacate. City Engineering Department Comments The city engineering department has been working with the applicant's engineering consultant in reviewing this proposal and plans. JVnJan]GCh's comments are included 8s Attachment 11. As noted in the engineering comments, the city is going to install the improvements on this site as pod of public improvement project — iDdudiDg utilities, street and Curbing. F0||0vving are some of the concerns and changes requested by the engineering department: Public Utilities Water for the development will be accessed from the water main in Prosperity Avenue. The Saint Paul Rmgi0O8| Water Services (SPRWS) wiU need to approve the D|on for the water [nGiD before the start of construction. Sanitary sewer is also available in Prosperity Avenue, but the development is unable to extend to this line due to the fact that the sewer in Prosperity is too ShaUVvv. Therefore, the development will be serviced by the sanitary sewer line existing in Burke Avenue, the street located tO the north Of the development. 2 The new sewer line will extend from the west end Cf the development m]rthint0th8unU89d Kennard Street hQh .COOn8otngiDtOthSSonit@ry38vvBr|ineiOBUrkB/\venuB. The Kennard Street unused right-of-way is reflected on the county plat maps and is available for this VSH. However, due to discrepancies in various maps, the developer must verify the existence of the Kennard Street right-Of-vvGy prior to approval O[the final plat. Also, the developer should be required to extend the sanitary sewer main to the east to allow for future service to the vacant lot on the north side Of Eldridge Avenue. Drainage Concerns The proposed development is located in a low area with no adjacent storm sewer system to connect into. There iaon existing drainage problem 8t2O95 and 2111 Prosperity Avenue, just south of the proposed street. A ditch system along Prosperity Avenue carries runoff from County Road B, south tV8 low area in front Of these properties. These neighbors have expressed concern over the potential for increased runoff and flooding due to this development. While the city cannot require the developer to treat the additional runoff from Prosperity Avenue, the engineering department recommends that the developer provide relief to the low area in front of2095 and 2111 Prosperity Avenue hv allowing the drainage from Prosperity Avenue to flow through the development and into the John Glenn property. This can be accomplished by the construction of Svv8|e on the John Glenn property to direct the storm water flow vv8GL The city will help facilitate coordination of this improvement with the school district. Due to the fact that there is no storm sewer available for the development, the development must contain storm water runoff from 8100-year flooding event along with infiltrating storm water runoff from a1 -inch storm event if soils are adequate. The developer proposes [0dothis with the construction 0f five rainwater gardens. These rainwater gardens could be reduced in size if the developer and the city are able to coordinate the construction of the swale on the John Glenn property 8S noted above. A specific drainage and utility easement will b8required for the 8Lnrnn sewer pipe and the two rainwater gardens in Lots 2 and 3, Block 2. The maintenance of these gardens will be the responsibility of the homeowners through the creation 0f8 homeowner's association. Trail There is an opportunity to install an 8-foot-wide pedestrian trail on top of the new sanitary sewer line extending north from the end 0f the new Cu|-dE-S8cto Burke Avenue. This trail will be located Vn the west side Vf the new house at Lot 1. Block 1Vf the new plat and west Cf the existing house at 1646 Burke Avenue. This trail will ensure pedestrian and bicycle access from the new Eldridge Avenue Cu|dm-S@Ct0 John Glenn and Burke Avenue. Tree Rem oval/Re place mmemk The city's tree preservation ordinance requires the replacement of all large trees removed, but innV case does a developer have b] replace more than ten trees per acre. A large tree iS defined as 8 tn]8 with 8 diameter Vf8 inches at 4-foot trunk h8iQht, except for b0xe|d9nS, cottonwood, and poplars. There are 14 large trees located 0n this property. With the development, all Of these trees will b8removed. The property is14 acres, and based ODcity code requirements, the developer would have b} replace 8t least 14trees. 3 The applicant's landscape plan shows the planting of 24 trees (14 evergreen trees including Norway pine and Black Hills spruce and 10 deciduous trees including maple and ash). The evergreen trees are proposed along the west and south side of the two southern lots to create a buffer and screening from the school and adjacent light manufacturing business. In order to ensure an adequate screen and buffer from these uses, staff recommends that the applicants plant additional evergreen trees along these property lines. The evergreen trees should be staggered at least one tree every 15 feet along the west and south property lines of the southern lots. This would require the applicant installing 12 more trees, for a total of 36. Watershed District The Ramsey/Washington Metro Watershed District is reviewing the development proposal and will have to issue Mr. Frank a permit before the contractor starts construction. Other Comments Building Department: Nick Carver, assistant building official, states that all of the new houses must meet the 2006 International Residential Building Code. Police Department: Lt. Michael Shortreed reviewed the preliminary plat and submitted comments and suggestions (Attachment 12). In summary, Lt. Shortreed suggests appropriate street lighting and street signs, security during construction to avoid construction site thefts, clean up of all construction debris by the contractor, and the encouragement of a natural barrier of trees and landscaping between the development and John Glenn to help alleviate possible complaints of people trespassing on the property of future residents. Fire Department: Butch Gervais, fire marshal, states that there are no fire safety concerns with the proposed plat. Committee Action On June 7, 2006, the planning commission unanimously recommended approval of the vacation of the unused portion of the Eldridge Avenue right -of -way and the preliminary plat for Eldridge Fields. The planning commission recommended that the tree plan be reviewed prior to final plat to ensure adequate screening and appropriate species depending on location of future rainwater gardens versus dry land. Adopt the attached resolution. This resolution vacates the west 136.75 feet of the 23- foot Eldridge Avenue right -of -way located west of the right -of -way line of the Eldridge Avenue cul -de -sac. The city should vacate this right -of -way because: a. It is in the public interest. b. The applicant and the abutting property owners have no plans to build a street at this location. The adjacent properties have street access. 4 d. The vacation ofthe ri will allow the development 0f the Eldridge Fields plat with five single family homes. 2. Approve Keith Frank's preliminary plat date stamped May 3,2OO8 for the E�hdQ8 Fields plat tobe located along the ex�dnQBdhdgeAvenue i west of Prosperity Avenue and east of John Glenn Junior High School. Approval i3 subject to the following conditions: 8. Have the city engineer approve final construction and engineer plans. These plans shall comply with all requirements @S specified iOthBCitvBnginB8hDg department's May 22, 2006, engineering plan review including the developer entering into a development agreement with the city, extending the sanitary sewer main to the east to allow for future service to the vacant lot on the north side of Eldridge Avenue, and the construction ofoavva|e0n the John Glenn property b3 direct the storm water flow west. b. Revise the plat to show a drainage and utility easement for the storm sewer pipe and the two rainwater gardens over Lots 2 and 3, Block 2. C. Prior to final plat approval, the following must be submitted for city staff approval: 1) Homeowner's assoc documents b} ensure the maintenance Ofthe rainwater gardens, retaining walls, and trees. 2\ Revised site plan which shows GOH-hJ0t-wdS pedestrian trail over the new sanitary sewer line which extends north from the end Of the new Cu|- Ue-s8Cb]BVrke/4venV8. 3) Rev landscape plan which includes 12 additional evergreen trees. The additional evergreen trees should be8 feet in height and should be staggered every 15 feet along the west and south property lines Vfthe southern lots. Further consideration shall Ue given to the tree plan prior to final plat b3 ensure the location and species Of the trees are adequate for screening and conditions. d. Have Xce| Energy install two Str88L li as fd|0vvG: 1\ at the intersection of Prospe Avenue and Eldridge Avenue; and 2)8t the end of the Eldridge Avenue cul-de-sac. The exact location and type Uf light shall be subject tothe city engineer's approval. B. Record all easements and owners assoc agreements with the final plat. � CITIZENS' COMMENTS | surveyed the owners of the 37 properties within 5O0 feet of this site. Three property owners responded as follows: Carol K48h[8 Prosperity Avenue: | have n0 problem with someone building homes on the property, I just want to make sure that the flooding situation in front of my house is taken care of before it is started. 2. Linda MoUibUrt0n.2138 Prosperity Avenue: Who currently owns the property? What is the value 0f the houses that will bBbuilt? | assume the city funds the storm water run-off and the new road. This will U9 very nice for the new property owners. However, what immediate improvements will be made for existing Prosperity Avenue/Burke Avenue property owners? What will bR done about traffic control ODProsperity? It's already used @SGspeedway. 3. Mildred Grea|ish Prosperity Avenue (telephone call): MS. Gre8|ish doesn't have concerns over the proposed development inof itself; however, she wants to be sure that the existing drainage problem they experience in their front yard during heavy rains is fixed with the development. REFERENCE INFORMATION SITE DESCRIPTION Site size: 1.4 Acres Existing land use: Vacant Lot SURROUNDING LAND USES North: Single Family Houses (Zoned F-1) South: Light Manufacturing Business (Zoned K4-1) VV8St: John Glenn Junior High School (Zoned R-1/L8nd Use Designation OfSchool) East: Single Family Houses (Zoned K4-1 and R-1\ PLANNING Existing Land Use: Single Dwelling Residential /R-1\ and Double Dwelling Residential (R-2) Existing Zoning: R-1 and R-2 Application Date The city received all the application materials for this request (including the proposed plans) on May 3 State law requires the city t0 take action 0O this request within 0Odays. As such, city council action is required by July 2, 2006, unless the applicant agrees to a time extension. pmm15\EldhdgmFields\07-00PCReport Attachments: 1. Location Map 2. Land Use Map 3. Zoning Map 4. Existing Conditions 5. Site Plan 0. Preliminary Plat 7. Grading Plan 8. Erosion Control Plan 9. Utility Plan 10. Landscape Plan 11. Engineering Plan Review 12. Police Department Review 13. Vacation Resolution 7 Attachment 1 = 00 q DP EldridgeFields Preliminary Plat Unused Eldridae Avenue Riaht-of-Wav FIR John Glenn Junior High School Eldridge Fields Preliminary Plat Gate� W aY Traij ED El Attachment 2 ° °QED 0 Single Dwelling Residential (R -1) N 0 Double Dwelling Residential (R -2) C -and Use Map Attachment 3 o 0 ED 3=4 Business Commercial (BC) Light Manufacturing (M -1) 0 Single Dwelling Residential (R -1) Double Dwelling Residential (R -2) II E C Von, MOO A Attachment 4 N Im N m i Pp6 3 —� -- �6 �a i � I N —'58'W 129.05 938 — -- —� -- �6 - I ��I FT i o -- - ,rr � I „a - I I L I— Nao'1s'S6 "W 129.OS ti — — — — � I ELDRIDGE FIELDS EXISTING CONCITIONS PLAN x€ruxEO roa: m j KEITH FRANK 32'1 EOGERTO STREET, APT. A v ST. PAUL , MN 55101 Phone: (612) 363 -6898 h/EAMMAND wo��h2�a�,e�m,1h r�a ,�e aws a W a r a�a �enoe PSANNJN6 £NgNEERM6 SURIVING 2005 PIS Oak Drive Eagan, MN 55122 Ph— (651) 405 -6660 Signature: - - - -- Data- Fo (651) 405 -5606 Jeffrey D. UJn ,T- MN_ 110 . NO. 1437 �6 W o d r m P n z p h j ELDRIDGE FIELDS EXISTING CONCITIONS PLAN x€ruxEO roa: m j KEITH FRANK 32'1 EOGERTO STREET, APT. A v ST. PAUL , MN 55101 Phone: (612) 363 -6898 h/EAMMAND wo��h2�a�,e�m,1h r�a ,�e aws a W a r a�a �enoe PSANNJN6 £NgNEERM6 SURIVING 2005 PIS Oak Drive Eagan, MN 55122 Ph— (651) 405 -6660 Signature: - - - -- Data- Fo (651) 405 -5606 Jeffrey D. UJn ,T- MN_ 110 . NO. 1437 F-A UM 9 17, MOW I i i I I I I I I � I - -J I I I \ I \ I I / I d Q� y ` Is N' a1 9 n �ga e e �a 4 ®9 n..c�eeu a um pi in ii rweN ghat i mfr u a f lend Pn9Her ena., a N'e lo.e of the State of MHneeeta Sipnalure: Oule:_ 333 5 di a 9 Z."� i P ti 'r1 ao � ra r. na e a o 0��" _- 9 �� J w l^ o aiC X10 a g z d E I I I I I � I - -J I I I \ I \ I I / I d Q� y ` Is N' a1 9 I . p fl. 44 ELDRIDGE FIELDS SITE PLAN vnwjnm aoa AEITE FR4NK 11327 DW MN 5 5 o . APt A Ph a (912) 30 -6aoa °1 / //// HIE® LAND P[AA'A'lNC ENfJNIDHNC 5V/PYEIINC €o9an,�MN 55122 Phme (681) 40.5 -6600 Foc. (651) 405 -88[8 n..c�eeu a um pi in ii rweN ghat i mfr u a f lend Pn9Her ena., a N'e lo.e of the State of MHneeeta Sipnalure: Oule:_ a _ a 9 P.aoh Q Heaiuoa MN. LIC. N0. 195]9 Attachment 6 4 4�6 II I II I II I II I 1 1 I II I II I II I II f II I II I I L - -- — ---- - - - - -- J ....... ... . z o 0 o z z a> o 0 -I;o 0 Z- < o if iTJ sm Ol ON 43 1 21 s o I S - - - - - - - - - - - - - .. ... Ygni. 5 DO UM N9. 44576 8 "ITH FRANK 1327 ED—MN APT. A ,A', Fh— (6 2) - 6598 ON C, -- - - - - - - - - - - - - rn N66 151.66 L -------- - - - -- — — - — — — — 42.5 T. z o 0 o z z a> o 0 -I;o 0 Z- < o if iTJ sm Ol ON 43 1 21 s o I S COVERSHEETIPREMMINARY PLAT MEW UND FL4VV/X CRN�o �R�s 2— ft G.k MN 55122 ph— F- (651) 40-660 .. ... Ygni. 5 DO UM N9. 44576 8 "ITH FRANK 1327 ED—MN APT. A ,A', Fh— (6 2) - 6598 Attachment 7 IN Jm P2 Ie J, f ti tl � XIN 1 z o AM 0 ==7 > Z-< Jill I IN 7 P .4 4 T — 0 5. M� HH. Biz TH H. m M P I R , S Co — ELDRIDOE FIELDS GRADING PLAN DL [INA a =5 P;� O�k QH� F.. (.51) 405-06H T. , — H.M.MMN NC, 1.57. Ca AEITH FRANY 130 M�M ON M=, APT: A 5T. PAUL 1 1Z o II Ol co 5. M� HH. Biz TH H. m M P I R , S Co — ELDRIDOE FIELDS GRADING PLAN DL [INA a =5 P;� O�k QH� F.. (.51) 405-06H T. , — H.M.MMN NC, 1.57. AEITH FRANY 130 M�M ON M=, APT: A 5T. PAUL Attachment 8 t I i _-___ -_ °d. :. i � x _i !i I f / f , 1 f I i � �r I pia Ii l R b T I U + i ( I I El , I � 1 T. i i 0 8� L J !r — -- 1 Ra g ° I g� ... O ® 'm o Z � ° a g� + i ( I I 1' I I I I I I I i I I I , I � 1 T. i i L J !r — -- 1 1' N R - N C) > '` 4g�� 2 �z i T ° "PO W m � l � g i zq G m� a a] s £ gjjN!g � 3 P" P o� r7 NA 1 yyyyyy B� z pp h 4 zi MR r�r55 g� S y q Q °p T� y ELDRIDGE FIELDS nvvv vn w vMSM� 1 he:ep�ceMit N l I�le..pl EROSION CONTROL PLAN y�hvvll : mvN s mn srr HEDLUND m �, ° "� PPfPIPlD �' IAe love v( IM1e 5!v!v of Mbnmvia a {a 2 ARITE FRANK PUNNING EVd IE NG SURt£r/.VG g 8 1327 E'OCEN'fON SIREN APT. A 2005 Pin ouk M. . PAUL • MN 5S101 E g • MN fi61P2 m :PNann: (612) —n. F v: (551) IU5 -8600 9pnaWrv: Ovle:_ F- (651) 405 -6— Nvnddl H.WWnd MN. LIC. N0. 19576 � 1 N R - N C) > '` 4g�� 2 �z i T ° "PO W m � l � g i zq G m� a a] s £ gjjN!g � 3 P" P o� r7 NA 1 yyyyyy B� z pp h 4 zi MR r�r55 g� S y q Q °p T� y ELDRIDGE FIELDS nvvv vn w vMSM� 1 he:ep�ceMit N l I�le..pl EROSION CONTROL PLAN y�hvvll : mvN s mn srr HEDLUND m �, ° "� PPfPIPlD �' IAe love v( IM1e 5!v!v of Mbnmvia a {a 2 ARITE FRANK PUNNING EVd IE NG SURt£r/.VG g 8 1327 E'OCEN'fON SIREN APT. A 2005 Pin ouk M. . PAUL • MN 5S101 E g • MN fi61P2 m :PNann: (612) —n. F v: (551) IU5 -8600 9pnaWrv: Ovle:_ F- (651) 405 -6— Nvnddl H.WWnd MN. LIC. N0. 19576 F- ITT.' �M m 0- 1 n m I a� m Q Z U) 4 C yz o ny� m Z — < 1` 0 7 aA — ELDRIDC,E Fr,&ZPE .. a" UTILITY PLAN�D� �/® nera. ru1� u i ui ai aeranmu m rt una mai � avi'r r .ad w i r im �gf � wam ° w g r u,aia., e: me smie m wrm..em. GB J : KEITH FRANK ar NI EvatimnNC systElxvc Y7Z7 uL. mm 51kEE1, M7. 'F 1005 Pin Oak 121 3 ' PAUL , MN 63-6 a9an. MN 55IZ2 m Phone: (012) 763_6689 Phone: (651Y <OS -fiB00 Signelure: Oob: Na _ 9 Fos (651) 4O5 -BOOB ndell G Hedlund NN. NC. NO.. 19576'. t N N m S1 I I I QJ H im ��3®8�9g 83555 §ggp QI I I I ! f p `� Q3W° � -F 5B� �° g 6 } n� p 1` 0 7 aA — ELDRIDC,E Fr,&ZPE .. a" UTILITY PLAN�D� �/® nera. ru1� u i ui ai aeranmu m rt una mai � avi'r r .ad w i r im �gf � wam ° w g r u,aia., e: me smie m wrm..em. GB J : KEITH FRANK ar NI EvatimnNC systElxvc Y7Z7 uL. mm 51kEE1, M7. 'F 1005 Pin Oak 121 3 ' PAUL , MN 63-6 a9an. MN 55IZ2 m Phone: (012) 763_6689 Phone: (651Y <OS -fiB00 Signelure: Oob: Na _ 9 Fos (651) 4O5 -BOOB ndell G Hedlund NN. NC. NO.. 19576'. Attachment 10 1 M 60 M 09 z If N o ou z 000e 'a A k : b N.- -�b S. S Coll to Ch BLDRrDGB FIBLDS LANDSWE PLAN 9wEV m: KEITH FRANK 1327 EDC MN SM APT. T, A Si. PA L. MN 55101 2005 Pin O.k 011. -S... MN .— P, .. 4 ".S, —U.. 2. 1) 405--11 Attachment 11 En0neerin2 Plan Review PROJECT: Eldridge Fields Development PROJECT NO: 06-09 REVIEWED BY: Jon Jarosch (Maplewood Engineering Department) DATE: May 22, 2006 The developer, Keith Franks of Frank Construction, Inc., is requesting City approval of a proposed 5 unit development. This development is proposed to be located in the existing, unused Eldridge Avenue right-of-way, on the west side of Prosperity Avenue. The developer or project engineer shall address the concerns stated below by making the corresponding changes to the plans, as well as to the site. The developer has petitioned the city for a feasibility study to construct a public street and utilities that include sanitary sewer, water main and storm sewer. The city will administer the construction of the public infrastructure as well as closely observe all construction activities — especially the enforcement of erosion and sediment control measures. Drainage & Treatment 1. The proposed development is located in a low area with no adjacent storm sewer system to connect into. There is an existing drainage problem at 2095 Prosperity Ave, just south of the proposed street. A ditch system along Prosperity carries runoff from north of County Road B south to the low area at 2095 Prosperity. The developer will not be required to treat the additional runoff from Prosperity, but rather provide relief to the low area at 2095 Prosperity. There is a potential to allow the drainage from Prosperity Ave. to flow through the proposed development and into the John Glenn property. A swale would need to be constructed on the John Glen property to direct flow west into the Footprint Lake system. The city will help facilitate coordination of this improvement with the school district. If an overland overflow is feasible, the developer will not be required to store two back to back 100 year events as is currently required, but shall contain runoff from the development for the 100 year event along with infiltrating runoff from the I inch storm event if soils are adequate. 2. The proposed culvert under the new road in not acceptable. Runoff north of the road must be collected in a manhole with a radial grate and shall be directed through the proposed rainwater garden system. It shall not be directed onto private property as is currently shown. 3. With all of the drainage potentially flowing through the rainwater gardens in Lots 2 and 3, Block 2, the engineer shall install a storm sewer pipe along with an overflow swale to better facilitate flow between the two gardens. 4. Rainwater garden, rock-sump, and rip-rap construction details shall be included within the plan set. The gardens should include rock sumps, see Maplewood standard plate 1 15. It is important that rainwater garden construction is phased into the project schedule appropriately. Often time the gardens are constructed too early and need to be completely reconstructed at the end of the project. Ideally, the rough grading of the garden is done with the mass grading. Then gardens may be used as sediment basins. Once adjacent construction is complete (right before sod is placed) the accumulated sediment should be removed, the rock sumps constructed, the bottom scarified and the final grading completed. Appropriate phasing shall be noted on the plans for the construction of the gardens. The native seeding and/or planting of the garden must take place immediately after the final grading is completed. 5. The project plans shall call out normal water level (NWL) and high water levels (HWL) at all basins. The city will require a 10 -foot safety shelf at the NWL for all basins with normal water depths of 2 feet or more. 6. The project engineer shall provide information on type of native vegetation to be planted within the basins to promote pollutant-removal and higher infiltration rates. The basin landscaping design shall be subject to approval by the city's naturalist, Virginia Gaynor. 7. The catch basin at the west end of the cul-de-sac shall include a 3' deep sump to provide sediment removal for the storm-water runoff. The placement of the sump-structure also allows for ease of maintenance. 8. Soil borings information shall be provided to the city. Several borings shall be taken under the proposed street and proposed rainwater gardens. 9. A specific drainage and utility easement will be required for the storm sewer pipe and the two rainwater gardens in Lots 2 and 3 of Block 2. 10. A second catch basin shall be constructed at the low point in the cul-de-sac. Grading & Erosion Control 1. Permanent stabilization blankets shall be placed at all emergency overflow swales to protect from erosion. 2. A street-sweeping and watering plan must be clearly detailed on the erosion and sediment control plan sheet. 3. The sediment and erosion control plan shall provide phasing information through housing construction. 2 4. Please include City of Maplewood Plate No. 350 for details on sediment and erosion control measures. 5. Call out inlet protection devices to be used as specified by Maplewood plate No. 350. Please note that a simple piece of geotextile fabric placed beneath catch-basin grates is not an acceptable inlet protection device. T Jti I i ti es, 1. Sanitary sewer main shall be extended east, to allow for future service to vacant lots on the north side of the proposed Eldridge Avenue. 2. Sanitary sewer mains shall be constructed of PVC, SCH 35 and shall be noted on the plans. 3. Sanitary sewer services shall not be connected into sanitary manholes and must be constructed of PVC, SCH 40 pipe. 4. All sewer and water services shall be shown on the plans. 5. The existence of the right-of-way must be verified over the proposed sanitary sewer main to the north as several maps show conflicting information. Misce.11anemiF The project engineer shall provide top and bottom wall elevations on all retaining walls. All retaining walls greater than 4 feet in height require a building pen and shall include a fence at the top of wall. The contractor or the project engineer shall provide more detailed information about the walls and their construction at the time of requesting a building permit. 2. The proposed walls are located very close to adjacent property. The walls must be able to be constructed entirely within the ROW or the developer's property and must not disrupt adjacent property. 3. The city's typical street section shall be shown on the plans. See Maplewood Standard Plate 111. If poor soils are encountered, soil correction may be required. 4. The developer or project engineer shall submit a copy of the MPCA's construction stormwater permit (SWPPP) to the city before the city will issue a grading permit for this project. 5. The developer shall enter into a maintenance agreement, prepared by the city, for the rainwater gardens, basins, and sumps. 3 6. The developer shall enter into a Developer's Agreement with the city that details the requirements of the public improvements. 7. The developer and project engineer shall satisfy the requirements of all other permitting agencies. 8. The developer or project engineer shall submit plans to the Ramsey-Washington Metro Watershed District, Saint Paul Regional Water Service, and Ramsey County for their review. 4 Attachment 12 To: ShennFinwall.Planner Froar. Lt. Michael Shmtreed 7 Date: May 23,2006 Re: PROJECT REVIEW — Eldridge Fields After reviewing the attached proposal for the Eldridge Fields project, | have the following comments and 1) Appropriate street lighting and street signs should be incorporated into the project to assure that the concerns cf future residents in the development are met up front, instead of require them hJ seek them sta later date. 2) Construction site thefts and burglaries are m large business affecting many large construction projects throughout the Twin Cities nletnz area. The contractor should be encouraged to plan and provide for site security during the construction process. OD-mite sezuhty, o|ann symteons, and any other appropriate security measures would be highly encouraged to deter and report theft and suspicious activity incidents ioe timely manner. 3) The primary access to the development will obviously occur off of Prosperity Road. Asa ngaV|t, past history has shown that there will he a large amount of construction debris deposited on the roadway. The contractor should bo required Uo clean Vp this debris on o routine basis (preferably daily) in order to avoid complaints from existing residents in the neighborhood. 4) The contractor should also be encouraged to keep a natural barrier of trees and landscaping between the development and John Glenn School. This may help alleviate possible complaints of people trespassing on the property of future residents. If there are any questions or concerns regarding these comments or suggestions, please contact me at your soonest oonvenienoa | can be reached via phone at (651)249-2605 or via email at Attachment 13 WHEREAS, Keith Frank of Frank Construction, Inc., applied for the vacation of the following-described right-of-way: The westerly 136.75 feet of the unused 23-foot-wide section of Eldridge Avenue right-of-way which iS located west Vfthe i line Vf the new Eldridge Avenue cul-de-sac. WHEREAS, the history of this vacation is as follows: On June 7.20US. the planning commission held a public hearing about this proposed vacation. The city staff published 8 notice in the Maplewood Review and sent @ notice tD the abutting property owners. The planning commission gave everyone 8t the hearing 8 chance t0 speak and present written statements. The planning commission also considered reports and recommendations of the city Staff. The planning commission recommended that the city council approve the vacation. 2. On June 28 the city council reviewed this proposal. The city council also considered reports and recommendations 0f the city staff and planning WHEREAS, after the city approves this vacation, public interest in the property will go to the following abutting property: Lot 1, Block 2 Eldridge Fields. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above-described right-of-way vacation for the following reasons: It is in the public interest. 2. The applicant and the abutting property owners have no plans to build a street at this location. 3. The adjacent properties have street access. 4. The vacation of the right-of-way will allow the development of the Eldridge Fields plat with five single family homes. The Maplewood City Council adopted this resolution On June 20.20U0. MEMORANDUM Agenda Item L2 TO: Mayor and City Council FROM: Greg Copeland, Interim City Manager DATE: June 14, 2007 SUBJECT: Charitable Gambling Fund Requests - 2007 INTRODUCTION Each year the Maplewood City Council solicits requests for charitable gambling funds. Every year the requests for funds have exceeded the available funds. That is the case this year. The city received 13 applications with $143,319 in requests. The amount of funds available is $40,000. BACKGROUND Several years ago the City Council developed a policy on the award criteria. In addition, a policy was established that allows the city an opportunity to review requests on an annual basis to determine their merit and overall community benefit while still allowing time to include requests in the upcoming budget process. A copy of the policy is attached. The following is a listing of the organizations and groups who have submitted donation requests. Staff has also attached a copy of the complete applications so that you will have a better understanding of the individual requests. In addition, at the back of the staff report and applications is a spreadsheet whereby each Council member can note their recommendations for funding ahead of the meeting. 1. American Red Cross 2. Carver Elementary PTO 3. Edgerton Elementary School PTA 4. Family Institute for Creative Well -Being 5. Friends of Suburban Ramsey County Libraries 6. Heritage Theatre Company 7. Maplewood Area Historical Society 8. Ramsey County Fair 9. Tubman Family Alliance 10. Maplewood Community Center 11. Maplewood Fire Department 12. Maplewood Police Explorers 13. Maplewood Police Reserves $3,000 $2,179 $2,500 $7,600 $25,000 $6,510 $34,680 $4,850 $1,000 $20,000 $25,000 $8,000 $3,000 Total requests equal $143,319. Funds available equal $40,000. RECOMMENDATION The City Council should review and approve charitable gambling fund requests up to $40,000. S: Cty.Mgr.charitablegambling.07 Attachments: 1. City Charitable gambling policy 2. Charitable gambling applications 3. Spreadsheet -07 4. Spreadsheet -06 CITY COUNCIL POLICIES ON AWARDS FROM CHARITABLE GAMBLING FUND 1) All licensed charitable gambling organizations within the City are required to contribute 10 percent (10'%) of net profits derived from lawful gambling activity in the City to a separate fund controlled by the City. These funds are dispersed by the City Council for lawful expenditures. 2) These funds shall be distributed for projects, equipment, or activities that are based in the community and which primarily benefit City residents. 3) Upon receipt of the funds, the receiving organizations shall understand that the allocation of funds may be a one - time only distribution, and receipt of funds does not in any way guarantee or commit the City to funding in any subsequent year. 4) Projects which involve the purchase of equipment, supplies, or speck items will be looked upon more favorably than requests for salaries or general operating costs. 5) All funds are required to be expended for the requested project within one year of the date of receipt of the funds from the City. 6) No employee or department shall solicit a donation from a licensed charitable organization without City Manager approval. If there is a financial need for a specific program that was not funded in the budget, staff may submit a request to the City Manager for the use of contingency funds or charitable gambling funds. 7) In general requests from organized athletic groups will not be funded. It is believed that funding for these prograrns should be from participating families or community auxiliary groups. There are so many athletic organizations within the community that the City is not capable of funding their financial requests nor fairly determining appropriate recipients. 8) The City of Maplewood grants funds from lawful gambling profits to support City - related activities. The first priority in the granting of funds will be given to the City of Maplewood organizations The second priority or consideration will be given to funding requests from other organizations which are used for City- related purposes. raised Dyer 1998: procedvr.wpd 4 - ; .t* West Metro 1201 West River Parkway Minneapolis, MN 55454 -2020 Tel: 612 -871 -7676 Fax: 612 -872 -3200 City of Maplewood Request to Spend Charitable Gambling Funds Information Name of Organization: American Red Cross Twin Cities Area Chapter Address: 101 West River Parkway, Minneapolis, Minnesota 55454 -2020 Phone: 612- 252 -1047 Contact: Alice Des Lauriers, Senior Associate, Financial Development Nonprofit with a 501© 3 IRS Identification letter Amount Requested: $3,000 East Metro 176 South Robert Street St. Paul, MN 55107 Tel: 651 -291 -6789 Fax: 651-290-8993 Explain expenditure The American Red Cross Twin Cities Area Chapter (ARC) has been providing transportation since 1917 and began coordination transportation services for residents of Ramsey County since 1977. The experience of providing transportation services to the elderly consists of two components — direct service and coordination. ARC's transportation program provides almost 48,000 rides a year to elderly and disabled residents of Ramsey County. In addition, ARC subcontracts with 9 transportation providers to provide an additional 47,000 rides a year. The following are demographic statistics of our clients: • 76.2% are between the ages of 71 -90; • 90.2% are below or near poverty; • 88.8% are women; and • 97.3% no longer drive. The ARC transportation program is staffed by eight full -time employees, six part -time employees and 65- 70 volunteers. All staff members are cross - trained to assist transit- dependent passengers. The program owns and operates thirteen sedans and 6 lift - equipped vehicles. All vehicles meet Special Transportation Service (STS) standards and are certified. All volunteers and paid drivers have completed STS training and are certified. The transportation program is housed at the ARC facility located at 176 S. Robert Street, in St. Paul. Justification for funding from the Maplewood Charitable Gambling Fund On an annual basis, ARC transportation gives rides to 346 individuals living in Maplewood. Their rides are to medical appointments, financial institutions, legal offices and many other destinations that helps them remain independent in their own homes. The average cost of an ARC ride is $14.00. However the average donation from our clients is $1.25.1 respectfully request funding from the Maplewood Charitable Gambling Fund to help the Red Cross transportation program recover a small portion of our cost to provide rides for the elderly citizens of Maplewood. By completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. ril�. tx, - 9�_ Alice Des Lauriers Senior Associate in Financial Development JUN — 5 2m City of Maplewood Request to Spend Charitable Gambling Funds —j u - — - Z- Phme Number o�wixaden requesting i(U (11951 ) 70- AL d U— city State Zip �Z& go — check Type of organization Malting Request: Ocity 13 County 0 School District No. "Non -Proflt (please attach proof of5O 1c3 status} I 0 Other Position Print tion Omct Pelson 1 - 1 - - - LawfWI.Pug'!ose- Request - The above -named organization requests lawful gambfingProfits for the follc Fxnlai-n exnenditure - attach additional sheets if necessary., Amount Requested $ 1 -7 t?, 00 -0 1-/ I 1—v Y. " 4— AA h— mpr*q mi;delinaq eFlablished by City Council on Awards from Fund. By Completing an d s ig n ing this form, the organization confams that the I requested funds will be spent for a lawful purpose. This request expires one year from the date below. revised 12/93 - chargarnAnn MAY -31 -2006 08 :31 PREMIER BANK MORTGAGE 6517792918 P.02 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: JUN 2 8 2M CARVER ELEMENTARY PTO C/o JUDITH SMITH 2680 UPPER AFTON RD MAPLEWOOD, MN 55119 Dear Appli(::ant DEPARTMENT OF THE TREASURY Employer Identification Number: 02- 0692033 DLN: 1 ?053146027004 Contact Person: ZENIA LUK ID# 31522 Contact Telephone Number: (877) 829 -5500 Accounting Period Ending: JUNE 30 Foundation Status Classification: $09(a)(2) Advance Ruling Period Begins: APRIL 10, 2003 Advance Ruling Period Ends: JUNE 30, 200? Addendum Applies; NO Based on information you supplied, and assuming your operations will be as stated in lour application for recognition of exemption, we have determined you are exempt from federal, income tax under section 501(a) of the Internal Revenue Code as an organization described in section 501(c)(3). Because you are a newly created organization, we are not now making -a final determination of your foundation status under section 509(x) of the Code. However, we: have determined that you can reasonably expect to be a publicly supported organization described in section 509(a)(2). Accordingly, during an advance ruling period you will be treated as a publicly supported organization, and not as a private foundation. This advance ruling period begins and ends on the dates shown above. Within. 90 days after the end of your advance ruling period, you must Bend us thy:: information needed to determine whether you have met the require- ments of the applicable support test during the advance ruling period. If you establish that you have been a publicly supported organization, we will classi- fy you as a. section 509(a) (1) or 509(x)(2) organization as long as you continue to meet the requirements; of the applicable support test. If you do not meet the public support requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as a private foundation, we will treat you as a private foundation from your beginning date for purposes of section 507(d) and 4940. Grantors and contributors may rely on our determination that you are not a private fot:.ndation until 90 days after the end of your advance ruling period. If you send us the required information within the 90 days, grantors and contributor's may continue to rely on the advance determination until we make Letter 1045 (DO /CG) TOTAL P.02 Jun 02 06 11:02a Earl F Rndersen Inc. 952 -884 -5619 P.1 - - - -- - - -- Page: 1 1 Earl F. Andersen QUOTE TO: ISD #0622 N.ST.PAULMAPLEWOO 2520 E 12th AVE NORTH ST PAUL, MN 55109 Ate CATHY BOEHM 651 -731 -8 PHONE: (651) 748 -7622 FAX: 651- 702 -8200 PROPOSAL ENTERED By KIM QUOTFrN1H��� • 4074075 QUOTE DATE: 5/3112006 SHIP TO: CARVER SCHOOL MAPLEWOOD, MN 1.00 TABLE SQUARE PICNIC TABLE WITH FOUR SEATS 2.00 141683A 6' TENDERTUFF BENCH, WITH BACK DIRECT BURY lA0 fNSTALLEQUIP ASSEMBLY AND INSTALL ABOVE SITE FURNISHINGS 810.00 810,00 330.00 660.00 539.00 539.00 SHIPPING & HANDLING: 170.40 1v4TE: This Quotation Is valid for 34 dals_. Please call for confirmation after that r date. Piees are NOT base on 0,00 prevailing wages. SALES TAX: DISCLAIi41ER FOR USRNOWt�t t aNO1TI0i\ The following disclaimer applies only when installation is quoted TOTAL, 2,179.00 This quotation is based on the area being free of all debris suc11 A4 b ut sto t Iimi red t c sf b l f ootings ordes, m etal or any otha debris blocks of any type *Bedrock or rocky conditions of any type *Utilities requiring an) holes to be dug by hand "Jfarea is nat accessible to a bobcat and other equipment necessary for installation *[f water exists in sift area or footings alter they are dug *Or any Other un k no wn conditions not listed or visible TERMS: NE7' 30 DAYS F,O.B: FACTORY Shipment approx. 2 weeks upon receipt of order and subject tocr pit approval. Do you require a 24 -hour delivery notice? Yes oc es Signed by: ZZ Approved by: D CONTRACTOR TO CONFIRM ALL QUANTITIES OR traffieinfo @efa mn.c S #100 • Bloomington, MN' X5431 • MOM: 952 - 88 4m300 • 1- 8�a��iL�s� •Fax: 952 - 884 -5619 9701 Penn Ave , www.efa mn.eoln • e -mail: p�kanclrec� @OE AA mn. OF .A x�& City of Maplewood LAIM 3 1 2000 Request to Spend Charitable Gambling Funds Information Name o €organize ' requesting funds Phone Number P G�f. Pr 01Z Zl J e144ei4 SC 4t10 l 707 - o� b Address wp�� MA) � Ss1f'7 Check Type of Organization Making Request: t S',? L ❑City /j l ❑ county �`Srfiool District No. l 1 N. writ Ti`t' 1 • Non -Profit J (please attach proof of 501c3 status) • Other (specify} Prim -' Conlad son P icon Lawful Purpose Request (77y-9 ,2,i) C 77o2 - gULlil� The above - named otVnizat.ion requests lawful gamblif g profits` f it or the #oilawi purpose. Explain expenditure - attach additional sheets if necessary. Amount Requested $ j 00 T-4 f� ?S � r� f e f s i r XI / t?v / oWar s ll�lavC QSC� eiT G L plj "076Y?!1 _—Fn✓ IlrCD� In /C'19?ntilQ64 �c DD 1. A !"LfYI�PM �J'7Lil9n S chool. ee pi ?Qkf n 7S UPYL, O &L 0,4& 64&S ai"a n ,o f o Sc Gr 0 O'Aff i %hC- tai R / b YG P rt �Y c ! I _ k � t OVr "At S r uL+ ac{, C bit' 0(,,516 1 ,/'o A , liirrt GC rr irzt�o. a W G i3' Leo / t Cables Gaut / v trE�J c C4 VI r P7 oSS'rbf Lt Y, �h! Gl iYtyt SSIS 13; �S L�rC�GiS`(', Jtusto7cad on - Outline how project meets guidelines established by City council on Awards from Fund. 1 /fl Mlw✓/ �Yll®!' f1'T /r /1.13:�tn � /B!A//!l,` GtL (j�nn/ l' ✓Q F�Il1�Y0 .� 11�IC�i^!! � By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. City of Maplewood Request to Spend Charitable Gambling Funds inirormanan Name oforganizaam requesting funds Phone Numbs F&w K6-ti f U +t 4VI C vea4iv p W c,11- . 5 V Address City slate tip 1 - +4 q 5.. M a c ca�a o� . M 55 109 Check Type of Organization Making Request: QCity 0 County ❑ School District No. X Non- Profit 7 (S 1 G 3 (please attach proof of 5010 status) a Other (SPecifj) Print- cqutization Contact Person Position Lawful Purp©se Request The abovensmed organization requests lawful gambiingprofhts forthefollcmingpurpose: $ uested Explain expenditure - attach additional sheets if necessary. Amount R ?Iw6 e, set. a o�& JustlficatJ'on - Qutlinehow project meets guidelines established byCity Council on Awards from Fund. By Completing and signing this Wires one year from the doe 6 the organization Confirms that the requested fiords will be spent for a lawful purpose. This request Date = cbargamfrm Family Institute for Creative Well -Being City of Maplewood Request for Charitable Gambling Funds June 1, 2006 Organization: Family Institute for Creative Well -Being Contact Person: Diane Hovey, Ph.D. Address: 1745 Birmingham St., Maplewood MN 55109 Phone: 651- 470 -4671 E -mail: diane @familyinstitute- cwb.org _ 501(c)(3) status: #41- 2010959 Purpose The purpose of this request for funds is to provide a series of day retreats for parents or caregivers of family members who have disabilities or chronic illnesses. Becoming the parent or caregiver of a family member with these conditions is an isolating experience wrought with overwhelming demands. Often caregivers wonder why this has happened to their loved ones and nearly drown in feelings of sorrow and helplessness. This request is for funding to provide a series of day retreats to help these parents and caregivers address these issues so they can feel more confident in their ability to care for their loved ones, decrease their sense of isolation and increase their ability to manage the increased stress of caregiving. The costs of providing these retreats include rental space and hospitality, supplies for the activities, printed materials to inform and recruit participants, training of volunteers and the cost of the presenters /trainers. The total cost for each day retreat will be $1520. Optimally, funding is being requested for a series of 5 retreats over 10 months — one every other month — to give the participants the best opportunity to establish community connections and build their resiliency in order to more effectively manage their caregiving role. The number of retreats will depend on level of funding. Cost per retreat =$1520 Series of three retreats= $4560 Series of five retreats = $7600 This series of retreats will provide the opportunity to develop new meanings and come to a greater acceptance of their situation. The process will incorporate therapeutic creative expression activities designed to address caregiving challenges and to build health related skills. Participants will gain an increased sense of confidence and improve their overall well -being and ability to manage overwhelming stress. Working together with others who have similar life situations will have the added benefit of drawing on the inherent healing power of community. The retreat series will be designed to address the emotional impact on these parents and caregivers that impedes their ability to provide care when not addressed. Topics addressed will include managing sorrow, overload of demands, how to help others understand their experience and the meanings related to why the disability or illness has occurred. Why is this important? • The psychosocial impact is rarely acknowledged by our health care system and most medical specialists lack the time and skills to understand the context of the illness experience. • Disability and chronic illness have a major impact on families' lives which in -turn impact the course of the chronic illness or disability. • Opportunities to build or maintain relationships are greatly reduced. 1 Family Institute for Creative Well -Being • Day -to -day demands of chronic condition can be unrelenting. • Families rarely, if ever, find the time and energy to take account of the strong emotions the illness experience evokes • The ongoing demands of chronic condition are beyond the common knowledge and ability of families to deal with on their own. • Chronic conditions evoke strong emotions and feelings that lay dormant under the surface, and when left unresolved not only zap the physical energy of family members but also fester and later surface in the form of other health impairments. The need for this program is great. Although there are support groups for parents and caregivers, these groups typically focus on exchange of information, problems and frustrations but rarely include therapeutic components and interventions that can lead to improved well -being and stronger families. Neither do these groups have a facilitator with extensive specialized training, research experience, therapeutic skills and first hand experience. Those who have attended Family Institute programs similar to the proposed project have found them to be valuable and unlike anything they have done in the past. Their comments are indicative of how helpful and healing these programs have been to them. • "This is immeasurable order in chaos! I am forever grateful to Diane and the Family Institute in bringing order, peace and insight into our lives as we navigate these uncharted journeys. " "This has brought out the joy and beauty in our often very difficult lives. I would say it is essential for all parents of children with special needs". -- -* "Sharing` with- others in a similar boat makes my experience less grievous and Ifeel -less isolated and hopeless." -CL "As a parent to jive kids under the age of five (including triplets and a three year old who has Dowry syndrome) getting out of the house is pretty hard. After completing the parent retreat, I can't tell you how worth the effort it was. Diane reminded me we are not alone in our life's journey. She's one of those people you are lucky to know ". —SH Justification How Project Meets Guidelines Establish by City Council on Awards from Fund 1. The proposed day retreats project will take place in Maplewood and will be advertised in our local paper and through community groups who serve the target population (parents and caregivers of family members who have disabilities or chronic illnesses). 2. It is anticipated that this day retreat series will establish measurable outcomes that will leverage future funding for similar projects. It is understood that any receipt of funds does not guarantee subsequent funding. 3. This funding request is for a designated project as opposed to general operating expenses. 4. This program will take place over a ten month period, following the acknowledgement of funds to be received. The eleventh month the program will be evaluated and summarized. 5. The Family Institute for Creative Well -Being is not an athletic organization. b. The Family Institute for Creative Well -Being has been located in Maplewood since its inception in July of 2001. 2 INTERNAL REVENUE SERVICE P. O. BOX 2508 CINCINNATI, OH 45201 Date: MAY d 2 ?06 FAMILY INSTITUTE FOR CREATIVE WELL -BEING 1745 BIRMINGHAM ST MAPLEWOOD, MN 55109 -0000 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 41- 2010959 DLN: 17053091866076 Contact Person: EDWINA 0 PERKINS ID## 31229 Contact Telephone Number: (877) 829 -5500 Public Charity Status: 170 (b) (1) (A) (vi) Our letter dated November 2001, stated you would be exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax - Exempt Status for Your Organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll -free number for forms, (800) 829 -3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll -free number shown in the heading. Please keep this letter in your permanent records. Sincerely yours, Lois Lerner Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO /CG) 4- 0 V) L CV S -F- N CU C3 4- _Q CU S Ci) 0 3 0 S of C V 'O N o "C3 0 4- 0 S 4- i Ol S i- S S t d v d S d- i O Q d Q n q L V in Cy) •> s = y %n t N N O •t- 4- ' y L v} O y S 3 O U U _ •N y O N N O CM Cl- VI orj tn O t c _ 79 N N C V7 C C u E W - E 4n `�` > O 4- N •� CA) V1 y _0 d s p d = L V C O :� Ol y 2 '� 4- - C3 • Vt d L p {3 U p N S V U M V 6 d a ~ Ol y) rtr in d c L 0 a d _ S O U U C 4- S E O N S H H 'H � ♦- M o 6 6 W - N L 3 i +- N ♦♦ N s .= y dl ° >- O 4... 4- C3 f E d= In o LL . 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N L N U} E t a z o n. d s L v o a c L o C u N a Os O LL 10 10 N } rn N � L 3 n� � V) 3 0 . � £ v a 4- L 3 t 4- } N H T L o> s E L 0 of C 0 w E ..Q u V) 0 O D City of Maplewood Request to Spend Charitable Gambling Funds Information M &ZL4 revised 12/98 - charganifm - Name of organLmon regnunng &n& Phone Nurnber Friends of Suburban Ramsey County Libraries (651) 777 -9030 59 Cowern Place East orth S Pa M 551 t 09 Check 'Type of organization Making Request oCity 13 County ❑ School District No. K N..profft 5 01 ( C) ( 3) under th IRS Code as of 2 Z26/ 9 2 (please attach proof of 5o ic3 status) ❑ other (specify) Print - Organization Contact Person Position Nancy Guerino Vice President ! u uI Pu ose Request The above-named organization requests lawful garnbling profits for the following purpose: Explain expenditure - attach additional sheets if necessary. Amount Requested $2 5, 000 T his request is for funds to provide I IIWj essential furniture. equipment, books and other educational materials not covered by public funds for the building of the new Maplewood Library at 3025 Southlawn Drive in Maplewood. Enclosed is a list of examples of furniture and materials showing how the funding will be used and individual items the grant will make possible. JUSdj ?CadO,n - outline how project meets guidelines established byCity Council on Awards from Fund. Th - ice r pc;uest - fills well within - -th -policie e- stabl-i-shed by - t'ne - Ci'y of Maplewood to be eligible for receiving an awardfrom its Charitable Gambling Fund. The Public Library is one of those places serving everyone`,An-t e community. It is truly among our most democratic institutions -- free and open to all who wish to pursue self - education and self - improvement in an infinite variety of ways provided by the public librar A heavily used library is a sure sign of a vibrant and healthy community. By Completing and signing this form, the organization confiirtns that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. L a"L� tic) 7'T C(-c(- Print Name f the Suburban Ramsey County Libraries. IAJ 1.1 Melinda Coleman Assistant City Manager City of Maplewood 1830 East County Road B Maplewood, MN 55109 Dear Ms. Coleman: JUN --- 2 2006 2459 Cowern Place East North St. Paul, MN 55109 May 29, 2006 The Friends of Suburban Ramsey County Libraries requests a grant of $25,000 from the City of Maplewood's Charitable Gambling Fund to provide essential furniture, equipment, books and other educational materials not covered by public funds for the building of the new Maplewood Library. Enclosed is a list of examples of needed items. The new Library at 3025 Southlawn Drive in Maplewood will provide more space for children and parents, more space for teenagers, more places for quiet study, more area for computers, more meeting and program spaces and a coffee shop. To make these spaces functional and available in response to growing demands upon library resources, the Friends have embarked upon an effort to raise $150,000 to complete the new building. This request falls well within the Policies established by the City of Maplewood to qualify for receiving a grant award from its Charitable Gambling Fund. The Public Library is one of those public places that serve all persons in the community. It is among our most democratic institutions -- free and open to all who wish to pursue self- education and self- improvement. A heavily used library is a sure sign of a vibrant and healthy community. The Friends of Suburban Ramsey County Libraries is a 27 -year old volunteer organization of 400 members whose purpose is to strengthen and enrich the seven libraries in the Ramsey County Library System for the public at large. It is a 501(c )(3) organization under the Internal Revenue Code. Enclosed is a copy of its tax - exemption letter. Since the existing Library on Beam Avenue was built, the demand for library materials and services has skyrocketed and the need for up -to -date technology has accelerated. As the city in suburban Ramsey County with the largest population, Maplewood is fortunate to become the home of a new public library. The Friends are seeking Maplewood's support and hope the City Council will favorably consider this request. Sincerely, Nancy Guero Vice President Furniture and Equipment Designed to support the development of literacy skills The Children's Area of the Maplewood Library Our goal is to create a children's area in the library that is filled with learning opportunities and messages of welcome. Such a space will invite children and their parents to spend time together in a literacy -rich environment. This goal can be achieved on multiple fronts. A few examples include; • Furniture — Comfortable furniture is welcoming to children and parents • Love seats - parents and children sit together and share stories • Adult -sized chairs — parents can be comfortable while children explore • Child -sized chairs and tables — provided in graduated sizes to suit children of all ages • Playhouse — the house is the shape most universally drawn and recognized by children • Learning activities — Imitating adults in the library environment develops pre- literacy skills o Light wand marker board - children practice literacy skills o Musical conveyor system children learn musical literacy skills and patterns o `Book return box" — children develop self - selecting skills o Kapla blocks — children use these open -ended toys to make letters as well as structures o "Library card creation station" — children practice writing their names Art — Literacy studies tie the visual arts closely to literacy gains o Graphics — symbolic representation including words in many languages o Art engages the imagination and encourages investigation • Books and other materials Children have access to a materials at all levels when then are ready to begin reading on their own o Readers — books that contain controlled vocabulary to help children learn to read o Book and tapelcd packs — children listen to the words while following along in the book o Books — books at all levels help children develop reading skills iN1 ERNAL REVENUE, SERVICE DISTRICT DIRECTOR P 0 SOX A -3290 OPN 22.µ2 CHICAGOs IL 6000 Date :AUG 1 1992 FRIE14DS OF THE SUI: UNFjAN RAMSEY COUNTY LIBRARIES COUNTY ROAD D AND HAMI -INE AVENUE ROSEVILI-Es MN 55113 Dear Applicant: DEPARTMENT OF' THE 'f'f;f.:W WRY Employer Ide•.rtt i f i cation Number: 41- 1597085 Contact Persiin Cl AIR HENDRON .Contact Telephone Number. (212) 886- 1278 Internal Revenue Code Section 501(c)(4) Accounting Period Ending: Decewber 31. Form 990 Required:. Ye's Addendum App IIes: No Eased on information suppl ied, and assuming your operations wi I I be at:, stated in your application for recognition r exemptions we have determiners you are exempt from Federal income tax under sect 501 (a) of the Internal Revenue Code as an organization. described in the section indicated above. Unless specifically excepted, you are liable for taxes und the Federal Insurance Contributions Act (social security taxes) for each employee to whclm you pay $100 or more during a calendar year. Ands Wets excepted: you are a l s o I i ab I e for tax under the Federal Unemp I,:iyment Tax Act for each employee to whom you pay $50 or m ore during a calendar quarter if, during the current or preceding calendar year, you had one or more ehiployees at any time in each of 20 calendar weeks o you paid wages of $19500 or more in any calendar quarter. If you have any questions about excise, empl,:iyments .e.)r other Fedwral taxes, please: address them to this office. If your sources; of support, or your purposes, characters or method c5f operation change, please le-t us know so srY can consider the effect of they change on your exempt status. In the case of an amendment to. your +argan i^a- tional document or byiaigss plea.e send us a Copy of the amended document: or bylaws. AI'so, you shouId Inform us of all changes In your name or addre:;s;. In the heading of this letter we have issdicat;ed whether you mush file Form 9901 Return of Organi Exempt F rom Incowi Tar, If Yes is Indicated, you are required to file Form 990 ors l y if your grass rece i psi,, each year are normally mores than $2?ii000. Howrvers if you receive a Farm 990 package in the mai l i pl e a se: f i It. the return even if' you do n): >t e),c.eed the great., receipt,., tei,t. If you are not requir;:,d to filer simply attach the label provided, ck -.-ck the box in the h*ading to indicate that your annuiil gross rt= �ceipts are normally $21.9000 or lessst and sign the 'return. If a return is rtequ I red, It mu t. be fi led by the 11jth day of the fifth month after the end of your annual accountirng peri od. A penalty of $10 a day I ett :-r 948 (ria /CG) ` ' * -2- FRIENDS OF THE SUDORBAA RANSEY is charged when a return is filed late, m/|»ss there it reasonable cause for the delay. However, the maximum penalty charged cannot exceed $0000 or 5 per- cent of your gross receipts for the year, whichever is less. This penalty may also be charged if a return is out complete, so please be sure your return is complete before you fi|e it. You are not required to file Federal income tax returns un|oas you are subject to the tax on unrelated business inrmxp under section 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter we ary not determining whether any of your presenl, or proposed activities are unre- lated trade or business as defined in section 513 of the Code. You need an employer identification number even it you have no employees. If an employer identification number was not entered on your application, a number wi}i he assigned to you and you will be advised of it. Please use that number on all returns you file and in all correspondence with the Internal Revenue Service. Exemption under section 5010)(4) is recognized as of June 71 19821 your date of formation or incorporation, to February 261 1995 the effective date of your exemption under section 501(00). Unnurs may not deduct contributions to you because you are not an organ- Nation described in section 170(c) of the Code. Under section 6113, any fuodraising solicitation you make must include an express stAtement (in a conspicuous and easily recognizable format) that contributions or gifts to you are not deductible as charitable rontribution, for Federal income tax purposes. This provision does not apply, however" if your annual gross receipts are normally $100400 or less, or if your solicitations are made to no more than ten persons during a calendar year, The law provides peha|t}em for failure to ' comply with this requirement, unless failure is due� to reasonable cause.' If we have indicated in the heading of this letter that an addendum applies the enclosed addendum is an integral part of this letter. ' Because this letter could help resolve any questioLs about your exempt status, you should keep it in your permanent records. | � � Lettar 942MU/013> 3 FRIENDS OF THE SUBURBAN RAI4SEY If you have any questionsi please contact the person whose name and telephone number are shown in the heading of this letter. Sincerely yours, f I R. R. Wintrodev Jr. Mstrict Director Le ttwr 44$ (DOICC) City. of Maplewood MAY 3 1 2006 Request to Spend Charitable Gambling Funds �j Phone Number City � State ZV !� Check Type of Organization Making Request ocity ❑ County 0 School District No. on Profit (please attach proof of 5010 status) Other (specify) Print _ C}r n, -6— r.— N,4.P— Request zatiou requests lawful gambling profits for the following purpose: aditure - attach additional sheets if necessary. Amount Requested $ V - 6e 2) Jti Sdit tattOn - Outline how project meet,. guidelines established by City Council on Awards fom Fund. revised 12/98 - chargamfrm By Completing and signing this form, the organization confirms that the request funds will be spent for a lawful purpose. re expires one year from the date below. tore O � � i the /� f e City of Maplewood JUN 2006 Re uest to S end Charitable Gambling Funds q P Information Name of Organization requesting funds Phone Number Maplewood Area Historical Society (651) 776 -7183 Address City State Zip 2170 East County Road D Maplewood MN 55109 Check. Type of Organization Making Request: 0city ❑ county , 13Sc"Di- iriclNo: El Non -Profit Historical Society (please attach proof of 5016 status) ❑ Other (specify ) , Print - Organization Contact Person Position Charlotte P. Wasiluk President Lawful Purpose Request The above-named organization requests lawful gambling profits for the following purpose: Explain expenditure - attach additional sheets if neeessam Amount Requested $ 34,680.00 Remaining work to complete welcome center with restrooms and zarace. The Society has used some of its gm funds along with previously granted Charitable Gambling funds to construct the new 24' x 54' building that will serve as the welcome center with restroorns for visitors to the farm. The building is located between the farmhouse and the parking lot for the farm. and neighborhood preserve. The building is s desi ned to resemble a similar building in the same location on the original farm site. REMAINING WORK AND ESTIMATED COST: Welcome Center Visitor Area $ 9,230.00 Restrooms 16,400.00 Garage 8,250.00 Security System for Entire Building; 800.00 TOTAL $ 34.680.00 NOTE: We are required to have licensed contractors for the electrical, plumbing and cement work, so these are set amounts Justi - Oudme how project meets guidelines established by City Coursed on Awards from Fund. 1. While the farm site is public property open to anyone, it primarily, serves residents of the City of Ma l� d. 2. This furidinsr request is for supplies and labor. Attached is a list of the specific materials, supplies and services. The labor cast for the licensed contractors is unavoidable, because of City or State code requirements. As of May 24, 2006, volunteers ve d r vided 2 010 ho s - of labor m Ws building alone. 3. The Maplewood Area Historical Society has a 99 -year lease with the City of Maplewood to o gae perate the Bruentrup Hena Farm on City -owned open space. Justification continued on Page 2 .attached. By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Print Name Charlotte P. Wasiluk revised 12/98 - chargarn.fim Request to Spend Charitable Gambling Funds (Continued) The Heritage Farm serves several purposes: • home and meeting place for the Maplewood Area Historical Society; research center for Maplewood historical records; • a facility for educational and historical interpretive programs for the public that explain the history of Maplewood and the history of living on a dairy farm. The current annual schedule of activities includes: • monthly Society meetings; • on the 3' Saturday of each month (April thru November) from 1:00 to 3:00, tours of the house and, weather permitting, the grounds are conducted for the public. • Farm Teas in January and May; • Johnny Appleseed Day (August 19, 11 :00 - 3 :00 this year); • two open houses at Christmastime, when the farmhouse is decorated for the season and the windmill is lighted so it is visible a long distance away. When the Visitor CentertRestroom Building is completed, some of the groups we will invite to the Heritage Farm include: children from area schools on class trips; • small groups who come for tours; • organizations that pay a donation to use the farmhouse for meetings; • researchers who want to access historical records of Maplewood. ESTIMATES OF COSTS TO COMPLETE WELCOME CENTER VISITOR AREA: Sheet Rock - 800 Sq. Ft. @ $2.00/Sq. Ft . ....................... $1,600. Trim....................................................... 200. Quarry Tile Floor - 240 Sq. Ft. @ $8.50/Sq. Ft. ..................... 2,040. Light Fixtures ................................................ 240. Glass Board ................................................. 200. Paint for Inside Walls .......................................... 200. N.S.F Stainless Steel Equipment: 3 Comp. Sink, Hand Sink, Counter Tops, Coffee Pot, Etc. ....... 4,000. Blacktop trail to parking lot ................................... 750. $9,230. TOTAL FOR VISITOR AREA ........ $ 9,230.00 RESTROOMS: Sheet Rock - 1,500 Sq. Ft. @ $2.00/Sq. Ft ....................... $3,000. Ceramic Tile Floor & Walls - '1,050 Sq. Ft. @ $7.50/Sq. Ft ............. 7,875,. Toilet Partitions .............................................. 1,000. Lavatories & Faucets . .......................................... 400. Counter Tops ................................................ 200. Light Fixtures ................................................ 400. Mirrors................................... .................. 200. Toilet Paper Holders, Towel Holders, Soap Dispensers ................ 200. Doors & Hardware ............................................ 600. Trim........................................................ 200. WaterHeaters ............................................... 400. Laundry Tub & Faucet ......................................... 175. Electrical ................................................. 1,750. $16,400. TOTAL FOR BATHROOMS ............... $16,400.00 GARAGE: Cement Floor .............................................. $2,850. Sidewalks to Apron ........................................... 2,500. Insulation ................................................... 750. Sheet Rock -1,000 Sq. Ft. @ $2.00/Sq. Ft... , ... r ................ 2,000. Miscellaneous ............................................. 150. $8,250. TOTAL FOR GARAGE ................... $ 8,250.00 SECURITY SYSTEM FOR ENTIRE BUILDING ................................ $ 800.00 GRAND TOTAL FOR ALL MATERIALS NEEDED .. $ 34,680.00 F �` i Consent Fixing. Period of Limitation Upon Assessment of Tax Under Section 4940 of the - °"e Ott` ,545-w51; (Aev. Jay 1993) Internal Revenue Code Form I= submit oePernent of the Freauayr in ,duplieata. �� servee (See instructions on reverse side.) under. section 6501(e)(4) of the internal Revenue Code. and as part of a request filed with Form 1023 that jhe organization named .below be treated as a publicly supported organization under section 170(b)(1)(A)(vit) or section 509(a)(2 during an advance ruling period, ... aP.etOtld ............ ......:.... (Exact legal na»e a ovanieatfon as shown in a,gwv iV --- --------- [district Director of Internal Revenue, or tI00 E Co Road C, Maptewood, MN S5t09 and the Assistant PArld . street city or`tuwn, stye, aW �. �.... ....... Commissioner ..... (Employee Plans and Exempt Organizations Consent and agree that Me period for assessing tax (imposed under section 494© -of the Code) for any of the 5 tax years in the advance ruling period urdt extend 8 years, 4. months, and 15 days beyond the end of the first taut year. However, if a notice of deficiency in tax for any of these years is sent to the organization before the period expires, the time for making An assessment will be further extended by the number of days the assessment is prohibited, plus 60 days. Ending date of tax year ....December 31, 1997 {Month, day a+cf year} . . . I Name of organization (as shown in- organizing document) Date e �• Maplewood Area Historical. Soviet -- Officer or trust having authority to sign l re i~ -�' 1.�'�- i Si Matu p • Title ► ! { 'e �j ` For IRS use only District Director or Assistant Commissioner (Employee Plans and Exempt Organizations) Date City of Maplewood Request to Spend Charitable rambling Funds In, formation Name ofomn moon repwwg &ids Phone Number Ramsey County Fair 651 777 -6514 X20 White Bear Ave. Maplewood aw 5519 Check Type of organization .Making Regaett Ocity ❑ County O School District No. XL'i; _ 501 C-3 organization (please attach proof of 5010 status) ❑ other tSDecifv? Paint- Organization Contact Person PosItivn Joe Fox County Fair Secretary /Manager Lawful Purpose Request The above named organ.zation requests lawful gambbng profits for the following purpose: Explain. expenditure - attach additional sheets if necessary. Amount Requested S 4$50.00 -- The Ramsey County Fir Board is ues annual Ramsey County Fair. These funds cover the cost for the fireworks and labor o perform Me a xsp ay. Tne fireworks are generally REM on FrIday evening during' the county fair. JtusfiftcatiSOn - outline how project meets guidelines established by City Council on Awards from Fund The Ramsey County Fair has-been part of the Maplewood community for over 55 years. Over 35,000 people have attended the fair each year. The Count Fair is a free communi event which attracts an intergenerational audience. Teens- caninrc aria tamilies come to the fair. Maplewood and many of the net hborin communities attend the fair. Residents within Maplewood have enjoyed the free display and can view it from many locations through -out the city. Attendance at the fair is not required to en'oy . the benefits of the fireworks. The Flair Board, all volunteers, makes every effort to inform the public that the City of Maplewood is the s ponsor of the Fireworks. By Completing and signing this form, the organization confiums that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. Joe Fox Secret matt revised 12/98 - chargazmfrm IWERNAL REvENuE SE• *� District Director Ramsey County Agricultural Society 2459 Indian Way E. N. St. Paul, MN 55109 -1613 DEPARIMF'T T OF TILE TRFASURY 1100 Commerce St., Dallas, TX 75242 Person to Contact: Custce►k-r Service Division Telephone Number: (800) 829 -1040 Refer Reply to: Mail Code 4940 DAL Date: December 18, 1997 EVloyer Identification Number: 41 0743696 Dear Si or Madam: Our records show that the Ramsey Co unty Agricultural Society is exempt from Federal Income Tax under section 501(c)(3) of the Internal Revenue Code. This exemption was granted July 1979 and remains in full force and effect. Contributions to your organization are deductible in the manner and to the extent Provided by Section 170 of the Code. We have classified your organization as one that is not a private foundation Within the meaning of section 509(a) of the internal Revenue Code because you are an organization described in section 509(a)(2) This letter may be used to verify tax- exempt status. If we may be of further assistance, please contact the pi why name and telephone number are shown above. Sincerely, Edward J. Blazier Chief, Diployee Plans and E>cempt Organizations Customer Service Section City of Maplewood Request to Spend Charitable Gambling Funds art fQr�nahun ck hC -C & l Z - S" 3 3 3 Name of afga -a- cetgt%W% -S,'- M MO IS j Phone Nutnber S1 1 t ! Add>eas City state Zip Check Type of Organization Making Request: QCity 0 County 0 School District No. gion -Profit Z( please attach proof of 501c3 status) ❑ Other(speeify) —- Print- Organization confect pawn on Lawful Purpose Request The above-named organization requests lawful gatabhng profits for the following purpose•. Explain expenditure - attach additional sheets if necessary. Amount Requested $ �(' Ju3tYf cal on - Oudimehow project meets guidelines established by City Council on Awards from Fund By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. STU Title Date Re ' . 0 S Q � Pant Name ZI 00& y revised 12198 - chargatnJim Tubman Family Alliance Board of Directors Officers Dick Niemiec Chair Cathleen K. Brannen Chair Elect Ngoc Nguyen Vice Chair Paul J. Tschida Vice Chair Bao Vang Secretary Mark Harrison Treasurer Dorothea J. Burns Past Chair Beverly C. Dusso President StopFamilyViolence.com May 18, 2006 Ms. Melinda Coleman City of Maplewood Charitable Gambling Funds 1830 County Road B East Maplewood, MN 55109 Dear Ms. Coleman: On behalf of the clients, staff, Board and volunteers of Tubman Family Alliance, we are pleased to submit this request for $1000 to support our legal programs, serving those in Maplewood and Ramsey county as a whole. Tubman has served as an innovator and leader in the field of family violence prevention nationally and locally for more than 25 years. No other agency compares in size or scope. Our extensive services span Hennepin, Washington and Ramsey counties, including crisis support, legal services, advocacy, assistance with job placement, education and housing, violence prevention curriculum for high school students across the metro area and ground breaking counseling programs targeting men and women who have behaved abusively. Tubman also provides community outreach through hundreds of presentations before business and civic organizations, social service providers, faith groups and more. Our annual public service campaign features more than 600 radio spots and 100 billboards across the metro area. Directors Christina Arndt Kathy Buchanan John R. Buzza Kathy DiToro Daniel J. Early Carole Murphy Faricy Lisa Fitzmaurice Charles M. Gray Karen E. Hawley David C. Kistie Elizabeth Raleigh Landherr Eric Lipman Jim Maher Megan O'Hara Ric Pace Thomas E. Pavey Jeff Peterson Sally Poston Steve Renville Shari F. Rhode Sue Schway Dan Seeman Chelie Stoner R. Christopher Sur Ray Waldron Piper Kenney Webb Luann Widener Brad Wood Advisory Board Sharon Sayies Belton Marvin Borman Josie R. Johnson Penny Winton united w We are grateful for your past support which was used to serve city of Maplewood victims by Ramsey county legal advocates. Your support of $800 was used for the following: ■ Printing of Ramsey county Orders for Protection safety brochures which are in the Maplewood courthouse and given to all victims who are considering or have already filed an OFP ■ Travel expense reimbursements for Ramsey county legal advocates and victims for court appearances at the Maplewood courthouse. ■ 930 victims in Ramsey county, 240 of which were Maplewood residents, were served at arraignments and pretrial hearings at the Maplewood courthouse The continued support of they City of Maplewood Charitable Gambling Funds will allow Tubman to move closer to achieving our vision of communities, families and relationships free from violence. Enclosed you will find our request for 2006 funding. Please do not hesitate to call me at (612) 825- 3333 should you have any questions. Sincere Be erly C. Dusso Executive Director 3111 First Avenue South Office 612.825.3333 Minneapolis, MN 55408 Fax 612.825.6666 www.st6pfamilyviolence.com P.O. Box 854 Office 651.770.8544 Lake Elmo, MN 55042 Fax 651.770.5506 Tubman Family Alliance Maplewood Legal Services Request to the City of Maplewood to Spend Charitable Gambling Funds ExPLAINEXPENDITURE Tubman Family Alliance requests $1,000 to fund legal services in the City of Maplewood. These funds will help to expand and improve the services which will help to serve over 250 Maplewood victims annually. Charitable gambling funds will be earmarked for: • Travel reimbursements for victims and their designated legal advocates to attend domestic abuse court hearings at the Maplewood Courthouse. • Customized safety planning materials for Maplewood residents, including production and distribution of comprehensive safety planning brochures. • Domestic violence training materials for the Maplewood Police Department. Housed at the Maplewood Courthouse, Tubman Family Alliance Maplewood Legal Services is the only daily, on -site resource for victims of domestic violence in the city of Maplewood Last year alone, we reached 240 Maplewood victims with access to life- saving legal protections. Customized legal advocacy services —like safe transportation to court help victims access and participate in the legal process. Customized safety planning brochures are distributed to all clients and available to the public at the Maplewood Courthouse and in the community. These materials help victims create a real -life, personalized plan to prevent further violence in their lives. Each year, we also provide a full -scale training for the Maplewood Police Department and two informal trainings. Additionally, legal staff regularly attend "role call" with the Maplewood Police and participate in police squad -car ride - alongs with officers. Services are provided by a professional team of legal advocates with 25 years of combined experience. We are committed to reaching out to a client population already struggling with significant life stressors by providing services in the most convenient, accessible way possible. Legal advocates can be found at the Maplewood Courthouse daily, assisting victims in and out of the courtroom with unique, sensitive services and connections to life - transforming resources. In addition, Tubman Family Alliance legal advocates work with exclusively with Maplewood residents every Monday. Maplewood Legal Services offers a full range of legal intervention services for victims of domestic abuse. Please see attached Description of Services for more detailed information. JUSTIFICATION Community - Based. Maplewood. Legal Services operates an outreach office at the Maplewood Courthouse, utilizing space donated in -kind by Ramsey County Probation. City and County officials have made it clear that they value having our staff on- site, and they have committed to continue making space available at the new Maplewood Courthouse. Benefit to City residents. Funds will be restricted for transportation vouchers and safety planning brochures for Maplewood residents, as well as Maplewood police trainings. The impact of Maplewood Legal Services at Tubman Family Alliance cannot be understated. Without this key community resource, Maplewood residents victimized by abuse would be left to struggle alone with a complex, intimidating legal process. Purchase of Specific Resources. Maplewood Legal Services requests funds earmarked for specific items: transportation vouchers for victims to safely travel to domestic abuse court hearings, safety planning brochures, and materials for police trainings. We are not seeking funding for general program activities or services. Spending of tends. All funds will be expended by year -end 2006. The Tubman Family Alliance fiscal year is Jan. 1 — Dec. 31, 2006. City of Maplewood Partner. While Tubman Family Alliance is a community -based non -profit organization, we are strong partners with the City of Maplewood as the only family violence intervention service for its residents. Legal advocates work closely with the City Attorney as a liaison between victims of domestic violence and the prosecution. We also have a strong partnership with the Maplewood Police Department. By working together with key criminal justice partners, we are making a difference in creating a stronger, safer community. Description of Services — Maplewood Legal Services Tubman Family Alliance Please Note: This document is intended for supplemental information purposes only. Funding from the City of Maplewood's Charitable Gambling Fund will be earmarked for specific materials outlined above, not to support general program activities described in this attachment. I_> Tubman's Maplewood Legal Services provides a comprehensive array of services to help and support victims through every step of the legal process —in criminal and civil court. Legal advocacy and representation offer crucial access to legal protections and justice for some of the most vulnerable members of our community —by providing all services at no cost to the victim and by offering the sensitive, emotional support that victims need both inside and outside of the courtroom. Professional, customized supports offered by Maplewood Legal Services include: In -Court Legal Advocacy. Legal advocacy- helping victims access, understand and participate in the legal process —is provided by agency legal advocates and highly trained volunteer advocates at criminal and civil court hearings. Coming out of acute crisis, victims need information about their rights, available legal protections and help preparing for the court hearing. Legal advocates offer critical information and support, as well as attend the court hearing with or on behalf of victims. Advocates also provide transportation to and from court hearings for any victim in need of such assistance. In criminal cases, legal advocates act as a liaison between the judicial system and the victim, communicating the victims needs and input to the prosecutor. Our legal advocates work to ensure that victims understand the process and that the victim's concerns and needs are heard in the courtroom. Law Enforcement Intervention Line. Our intervention line provides victims with a swift response and immediate intervention services in the direct aftermath of family violence. When the police are called to the scene of a domestic assault or other domestic -abuse related crime, officers call the intervention line to provide Tubman legal advocates with important information about the case and how to contact the victim. Our legal advocates provide crisis intervention for victims—including customized safety planning to deter further violence — within 24 hours of each reported incident. Through our partnership with law enforcement, victims receive important safety information at the scene from police officers, as well as links to Tubman Family Alliance intervention services like the 24 -hour Help Line, emergency shelter and legal supports. 24 -Hour Help Line. Customized, over - the -phone support is available anytime day or night for those struggling with family violence. More than 150 calls 12er year from Maplewood residents are handled by our professional advocacy team, who provide callers with active, empathetic listening, emotional supports, information and referrals. During business hours, Help Line calls are answered by legal advocates or the Legal Program manager. Advocates in our two east metro emergency shelters field calls outside of regular business hours. Attorney Representation. High- quality representation for victims in Order for Protection and divorce cases is available through our partnership with the Chrysalis Pro Bono Safety Project and Southern Minnesota Regional Legal Services (SMRLS) where volunteer and legal aid lawm represent victims free of charge We have seen an increase in more complex, time consuming cases involving child abuse allegations, custody and child support disputes and issues of spousal maintenance (alimony) and property division —cases in which attorney services often essential to the safety and well -being of the victim and any children involved. While many of our clients have benefited from these essential services, the demand far exceeds the number of volunteer attorneys available, so not all victims in need of essential representation services are able to access them. Children Caught in the Crossfire. Within the judicial system, domestic abuse is still too often viewed as a conflict solely "between the parents," minimizing the deleterious and long -term effects that violence has on children. - In most family violence cases; children ate wl`tnesses to violence at home or are direct victims themselves. Tubman works to ensure that the needs of all children involved are brought into the courtroom through writing Orders for Protection on behalf of children, to advocating for criminal No Contact Orders for child victims, to helping clients advocate for safe custody and visitation arrangements, to helping connect cases to guardian ad litem resources. Community Links. Those victimized by family violence often struggle with a myriad of barriers —and generally, legal solutions are only one element of what they need to move towards a healthier future. We provide customized connection to community resources both within Tubman Family Alliance and outside the agency such as additional legal resources, housing assistance, emergency shelter, counseling and therapeutic support for victims and their children, assistance with career and educational goals, and an array of culturally specific services. Victims access 911 cell hp ones through the Legal Program free of charge, giving them the safety and security of being able to call the police anytime, which is especially helpful in light of the threat of continued stalking, harassment and abuse that many of our clients face. Legal advocates help victims apply for financial help through the state reparations process, providing access to essential financial resources that can cover losses from the abuse such as damage to home, medical bills, and reimbursement of lost wages because of injury. Sustained Support. In addition to the intervention, follow -up services are also provided for every victim. Sustained support helps families transitioning from the crisis that brought them to our program achieve long -term stability and peace The trusting relationship built between our clients and legal advocates form the basis for effective follow -up services. Throughout the legal process, our legal advocates are in constant communication with clients, updating them on outcomes of court hearings, explaining the steps of the legal process, and providing emotional support. While a client's case is pending, legal advocates provide a combination of follow -up letters and phone calls before and after each court appearance. Shortly after a client's case is resolved, the Legal Program sends a personal follow -up letter to every client, explaining the final resolution of the case and how to access additional supportive services. In addition, clients who have an Order for Protection —which generally last for one year—receive a follow -up letter nine months after the Order was granted, as a reminder that they can ask for the Order to be extended. Community Education And Professional Trainings. Agency staff conduct trainings and educational programming throughout the community, leading a coordinated community response to the problem of family violence. The program staff has facilitated trainings on family violence issues for law enforcement groups, legal aid attorneys at Southern Minnesota Regional Legal Services (SMRLS) and prosecutors. In addition, Tubman Family Alliance has held community education events like the anti - violence "Take Back the Ni t" in Maplewood or domestic violence workshops for apartment managers. Volunteer Law Students. Maplewood Legal Services utilizes highly - skilled volunteers to provide legal advocacy services with clients, as well as administrative program supports. The program has leveraged volunteer resources through an established partnership with the Minnesota Justice Foundation, allowing us to recruit students from all four area law schools. We are able to provide a broader range of services than we would be relying solely on paid staff. These future attorneys sharpen their family violence knowledge, - and ttreir unproved sk - ills w T enhance the thinking, models and services of the field of law regarding family violence intervention and prevention. 1 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P..O. BOX 25DB CINCINNATI, OF. 45201 Date- FEB 2 0 2003 Employer Identification Number: 41-2022341 DLN - TUBMAN FAMILY ALLIANCE Contact Person: C/Q.MASLOW EDELMAN..BORMAN & BRAND LLP REBECCA S BOWDEN 1D# 31183 3300 WELLS FARGO 90 S 7TH Cont,act.Telephone. Number.-., MINNEAPOLIS, MN' 55402 (877) 829- 55.00 Accounting Period Ending: December 31 Foundation Status Classification: 509 (a) (.1 i Advance Period Be gns: December 31, 2001 Advance Ruling Period Ends: December 31, 2005 Addend yes Dear Applicant: Sased.on.information you supplied, and assuming your operations will be as stated in. your application for recognition of exemption, we have determined you are exempt from federal income tax under section 501(a) of the Internal Revenue Code as an organization described in - section 501(c) (3) Because. you are a newly :created organimation, we -arenot now making a f inal. determination of your foundation status under section 509(a) of the Code. However,. have determined that you can reasonably expect to be a publicly supported organization described in sections 509(a)(1) and 170(b.)(1)(A)(vi). Accordingly,, during an . advance . ruling period you will be treated as a publicly. supported -organization, and not as a foundation. This advance xuling . period begins and ends on the, dates shown above, within 90 clays after the end of your advance ruling period, you must send i's the information needed to determine whether have met, the require- ments of the applicable support test durinq the adVance.ruling . period. If you establish that you have'been a publicly.supported organization, we will blassi- fy you as- a section :509(a)(1) or,509(a)(2) organization as long as you continue to meet the requirements of, the . applicable, support test. Ifyou do not meet the public,suppqrt-requirements during the advance ruling period, we will classify you as a private foundation for future periods. Also, if we classify you as aprivate foundation, we will treat you as, a private foundation from your beginning date - for purposes of section. 507(d) And 4.9.4 0 Grantors and . contributors may rely an our determination that you are not a private foundation until Do days after.the end of your advance ruling period.. If you send us the required information within the 90 days, grantors and contributors may continue to rely on the advance determination until we make Letter 1045 (Do/;'G) ■ City of Maplewood Request to Spend Charitable Gambling Funds j 7 Information Name of organize requesting funds Phone Number (&- S/ ) 5 v�l curl Address rye city State - Zip ra L.�y�t afV�, ,,gcvc�t� Check Type of Organization Making Request: P�;ity Q County ❑ School District No. o Non -Profit (please attach proof of 3010 status) 11 Other (specify) Print • oiganiwticm Contact Peram Position La>;vful Purpose Request The abov"amed organization repesls lawful gamblingprofits for the following purpose: Explain expenditure - attach additional sheets if necessary. Amount Requested $ 09 ©o 0 1 Justification - Outline how project meets guidelines established by City Council on Awards from Fund � By Completing and signing this form, the organization confirms that the requested funds will be spent for a lav ful purpose. This request expires o3}e year from the cat eiow. Title PtinYN /V-1-1/ a A INTEROFFICE MEMORANDUM TO: MELINDA COLEMNA FROM: RUSSELL SC[ IlV= SUBJECT: 2007 Q-IARITABLE GAMBLING DATE: 5/31/2006 CC: BRUCE ANDERSON, LINDA CROSSON Purpose of Request: To continue our success of helping eligible organizations with a classification code of (A -1 through A -15) the Maplewood Community Center is requesting $20,000.00 in charitable gambling funds for 2007. We have helped support many different organizations like MAA and MESA, organizations to aid kids in making correct decisions like DARE and Family Services, social outlets for disable working adults called TSE, and AARP who assisted 870 people in 2006 with tax returns. During the 2006 tax season the Maplewood location of AARP reported $12,046,432 of adjusted gross income, which includes 724 Federal returns and 1,054 Minnesota returns, Property Tax and Rent Credit refunds. Without the aid of charitable gambling these organizations would not be able to help the citizens of Maplewood and would either take their organizations to other cities or no longer exist. Justification: The Maplewood Community Center understands the importance of balancing the idea of providing a service and generating revenue and takes the responsibility of charitable gambling funds seriously. We receive numerous requests for charitable gambling and these requests are screened and verified as to their role in benefiting Maplewood residents. This year we have especially focused on monitoring how much each organization receives to ensure that each qualified group can receive some assistance. Again, charitable gambling provides the Maplewood Community Center an ability to balance our role of being an enterprise fund while meeting the expectation of our residents as a community center. Attached you will find an appreciation letter from Milo Thompson who heads -up the Maplewood AARP Tax Aid. AARP AOW%OOW Milo Thompson 1794 Onacrest Curve F o u N o AT i o N Maplewood, MN 55117 -2234 Linda Crosson Maplewood Community Center 2100 White Bear Avenue Maplewood, MN 55109 Dear Linda, "Together we can do it." Thank you for providing facility for the Maplewood AARP Tax -Aide Team. Maybe some of the following, and enclosure, will suggest the importance of this activity in our community. 870 client visits. $12,046,432 of Adjusted Gross Income (line 36/1040) reported. 724 Federal returns created electronically. 1,054 Minnesota returns, Property Tax and Rent Credit refunds created. What kind of volunteer effort does it take to accomplish this? 40 dozen home baked cookies, for the team.' Numerous cups of coffee. Successful completion of tax law and computer filing tests. 1,075 volunteer hours. This just wouldn't happen without facility you provided for training, publicity, and tax preparation. Thank you!. Respectfully, f ° Site Coordinator PS Your staff was both very competent and friendly. We enjoy our preparation site. 603 t Street, NW I Washington, DC 20049 1 -800- 775 -6776 Jenny Chin Hansen, Board Chair J William D. Novelli, Secretary J Jerry Florence, Director I www.aarp.org /foundation Please remember us to your will and estate plans. End of List for 414134 -Grand Totals: Number of Returns: 756 Filing Status 1 o40EZ 1040A 1040 Tots{ Single 14 1 474 485 Married fining joint 0 0 163 163 Married fling separate 0 0 9 Head of household 0 1 94 95 Total 14 2. 740 756 Filing Status AGI Total Elc Total Fed Refund Iss 1107 5,=,45/ U 4,979,535.00 20 ,_ :. 28,295.00 91, M.eM ed filing joint Married filing separate 119,865.00 0.00 3,565:00 Head d' h6ui d 1,291:214.00 136 954.00 :. 187285. Total '" — ,V6,X7 f iB Filing Status Avg. AGI - . EIC 41.1:114 Avg. Fed Refund t e � 30,549.29 173.59 558.64 Married filing joint 13,318.33 0.00 395.00 Married filing separate Head of household 13,59'1.73 1,441.62 1,571.42 514.76 Total 16,370.46 245.65 Filing Statue Fed. Twc Irm Fei . F --^ d.. Tax With hold _ �8 �Z 97,982.00 273,302.00 314,906.00 Marred filing joint Marred f ling separate 60,734.00 7,339.00 10,894.00 55,587.00 Head of household 339,786.40 5,686,752.00 23,971.00 706,874.00 $44,836.00 Total /f: To: City Council Members From: Steve Lukin, Fire Chief Date: May 30, 2006 Subject: Charitable Gambling Request Cc: Greg Copeland, Interim City Manager J"'4q. 1 2006 The completion of the new Ramsey County Dispatch Center will provide the Maplewood Fire Department the opportunity to enhance its communications by way of laptop computers which will provide mobile data transfer between the Maplewood Fire Department vehicles, Maplewood Police vehicles and the Dispatch Center. This enhanced communication vehicle will increase firefighter safety and allows firefighters to obtain information concerning buildings, vehicles, preplans, locations and hazardous materials that maybe present. These laptops would also provide us with mapping and location information, wind direction and the opportunity to gain additional information off of the internet or from other city, county and state agencies to assist us in our emergency response and preparedness. The new Dispatch Center should be up and running by the middle of 2007. At that time, we will have the opportunity to add the digital mobile communication system to our vehicles. Presently, the Maplewood Police Department is using the mobile digital laptops. I am requesting $25,000 from the charitable gambling fund to assist us in purchasing new mobile laptop computers. The total cost to implement the mobile digital laptop system will cost $105,000. This item was part of the 2007 CIP request but was eliminated due to budget restraints. Therefore, I am researching other funding sources such as state and federal grants that maybe available to help implement this system. The request for $25,000 maybe be used in whole to assist in covering the cost of the new system or maybe used in part of a matching grant program. I will be requesting assistance from our state and federal representatives in securing grant funding If for any reason this money is not used, I would suggest that the Maplewood City Council reallocate it under the present policy for charitable gambling proceeds. I hope to know by early 2007 the outcome of the possible grant funding. City of Maplewood Request to Spend Charitable Gambling Funds 0 � JUN In annatdon Phone Numaer Name ofoqpn=doa requwbns &Ands Maplewood Police Explorers 651 ) 249 -2600 Address aty State ZP 1830 County Road B East Maplewood MN 55109 Check Type of organization Making Request &ity ❑ County a School District No. Non-Profit t (please attacb proof of 5Q 16 status) • • other (specify) Pratt- organization content Fetson Position David J. Thomalla Chief of Police Lawfud ,ctapose ,Request The above - named organization requests lawful gambling profits for the following purpose: Ewlain expenditure - attach additional sheets if necessary. EAmou:ntRequested $ 8, 000 The funds will be utilized to subsidize dollars budgeted t send the Maplewood Police Explorers to the annual state conference, a competition in Duluth and national conferences. They will also be used to help purchase uniforms and equipment needed. As part of their activities at the conferences, the Explorers participate in competitions with Police Explorer groups sponsored by other law enforcement agencies. The funds would be used to help send the Police Explorers to these competitions. These competitions also offer the Police Explorers an opportunity to obtain scholarships for college. Justiflca don - outline how project meets guidelines established by City Council on Awards from Fund. The Maplewood Police Explorers are a group.of high-school-aged students who belong to the Explorer Post sponsored by the Mapl;ewood.PoTice Department. In belonging to this Past, the Police Explorers actively participate and learn about law enforcement as a career. The Advisors are Maplewood 0ffi.cers who have taken an interest in teaching these students about law enforcement. In addition, these Police Explorers volunteer their time and assist in several Citv- sponsored activities (such as the National ' Night Out, Ramsey C ounty Fa ir and JuTy 4t activities).— By Completing and signing this form, the organization confrms that the requested funds will be spent for a Iawful purpose. This request expires one year from the date below. �� 25t1e Date �i Chief of Police 5 -30 -06 mint Name David . DavidV T homalla revised 12/98 - chargaml'rm Page 1 of 1 Bert Darst From: Greg Copeland Sent: Thursday, June 15, 2006 8:47 AM To: Bert Darst Subject: FW: Charitable Gambling funds for Reserves and Explorers Bert: Please include this memo in the city council's agenda report with each groups' request. Thanks. Greg From: David Thomalla Sent: Thursday, June 15, 2006 8:29 AM To: Greg Copeland Subject: Charitable Gambling funds for Reserves and Explorers Greg, The charitable gambling funds for both of these groups will be spent and money has been earmarked for various needs. This money becomes their "budget" so they try to make it last to support their needs over the year. This year's request will be for their programs in calendar year 2007. The Explorers will be going to their National competition in July and that will eat up most of their money. What remains, will be used to pay for another competition in Duluth in October. They have had to cut back in recent years on the number of participants they can send to competitions because of lack of funds. They used to send two "teams" but have recently been only able to send one. The Reserves are already down to about $1600. They recently purchased some equipment for which they have not yet been invoiced. They take on about 10 new members each year at various times and this money is used to equip the new officers. It cost about $150 to equip a new officer, and again, they need the money available when they take on new personnel. I hope this helps explain these groups budget situation. Let me know if you have any further questions. Dave David J. Thomalla, Chief of Police Maplewood Police Department 1830 County Road B East Maplewood, MN 55109 Office - 651.249.2602 Fax - 651.249.2977 Email - david.thomalla@ci.maplewood.mn.us 6/1512006 City of Maplewood Request to Sped Charitable Gambling Funds JUN 2006 Inforrnahfln Nairm at con requftung An= - Phone Numerr Maplewood Police Reserves (651 ) 249 -2556 Address city State Zip 1830 County Road B East Maplewood MN 55109 Check Type of organization Making Request_ kity a county o School District No. CI Nan-ProFst (Please attach proof of 50 la3 status) CI Other (speoif}r) Print. Oganiadon Cmuact Person Position David J. Thomalla Chief of Police Lawful ,Purpose Request The above named organization requests lawful gamblingpr fiAs for the following purpose: Explain expenditure - attach additional sheets if necessary. =Amount equested $ 3, 000 See attachment JIdstif"1CaiiOn - Lhntline how project meets guidelines established byCity council on Awards from Fund. See attachment By Completing and signing this form, the organization confirms that the requested funds will be spent for a lawful purpose. This request expires one year from the date below. 1 °B5`vid J. Thomalla revised 12/98 - chargam_am Chief of Police 4'. Request to Spend Charitable Gambling Funds Maplewood Police Reserves Lawful Purpose Request Funds received will be used to purchase new Reserve uniform items and equipment There is always a treed for uniforms and equipment for the Police Reserves. New Reserves usually receive previously used uniforms and equipment, and some of the senior Reserves have uniforms and equipment needing replacement. There is also a need for more cold - weather clothing (jackets, hats, gloves) for the Reserves to wear while on patrol, directing traffic and standing by at accident/crime scenes during the winter months. This year we would also like to purchase additional Bike Patrol uniforms and bike helmets so that more Reserves can assist the Police Department by patrolling the City's bike /walking trail, parks and shopping center parking lots during the spring, summer and fall months. Some small donations to purchase these items are received throughout the year, but ft's not enough to fund the needs of these volunteers. Civic groups in the City who previously donated to the program discontinued their donations with the implementation of charitable gambling. Because the Reserves have a great deal of public contact, we would like to provide them with the necessary uniforms and equipment so that they present a neat, professional appearance while conducting duties on behalf of the City of Maplewood. Justification The Maplewood Police Reserves are adults who volunteer their time and talent to the Maplewood Police Department. In 2005, the group worked 5,564 hours assisting with activities that would otherwise need to be performed by sworn police personnel. In addition to regular patrol shifts, the Reserves also assist with the following: - Transporting persons to the jail, hospital, detox, etc. - Unlocking vehicles. - Securing crime scenes. - Answering animal complaints outside of the hours patrolled by Animal Control. - Waiting for tow trucks at accident/crime scenes. - Traffic and crowd control at large events held in the City (such as graduations at Aldrich Arena, parades, Ramsey County Fair, July 4 th celebration, MS Bike Ride, Lightning Run motorcycle event). - Assisting with community events (such as National Night Out, D.A.R.E. graduations, Landfall Splash and Spring Fling). - Conducting Safe & Sober seatbelt surveys. - Distributing fliers to residents and businesses regarding various information (parking restrictions, thefts /burglaries in the area, community meetings, hazardous situations, etc.). - Bike Patrol. It must be stressed that many of the activities performed by the Reserves free sworn officers so that they may remain on patrol in the City performing their regular duties. Page 1 of 1 Bert Darst From: Greg Copeland Sent: Thursday, June 15, 2006 8:47 AM To: Bert Darst Subject: FW: Charitable Gambling funds for Reserves and Explorers Bert: Please include this memo in the city council's agenda report with each groups' request. Thanks. Greg From: David Thomalla Sent: Thursday, June 15, 2006 8:29 AM To: Greg Copeland Subject: Charitable Gambling funds for Reserves and Explorers Greg, The charitable gambling funds for both of these groups will be spent and money has been earmarked for various needs. This money becomes their "budget" so they try to make it last to support their needs over the year. This year's request will be for their programs in calendar year 2007. The Explorers will be going to their National competition in July and that will eat up most of their money. What remains, will be used to pay for another competition in Duluth in October. They have had to cut back in recent years on the number of participants they can send to competitions because of lack of funds. They used to send two "teams" but have recently been only able to send one. The Reserves are already down to about $1600. They recently purchased some equipment for which they have not yet been invoiced. They take on about 10 new members each year at various times and this money is used to equip the new officers. It cost about $150 to equip anew officer, and again, they need the money available when they take on new personnel I hope this helps explain these groups budget situation. Let me know if you have any further questions. Dave David J. Thomalla, Chief of Police Maplewood Police Department 1830 County Road B East Maplewood, MN 55109 Office - 651.249.2602 Fax - 651.249.2977 Email - david.thomalla@ci.maplewood.mn.us 6/15/2006 U) Z:3 rr LL 0) E M 0 to Co U) U) CU CD CD E ca CD co 0 E - z: -C E 0 P-M RM RE E r 0 im t v l!"I It M CD cc C) C) uj � IJ I 0 000;000000 C) C) 00 O)l 40 0'0 00 LO C 0000 0 f��C E� r- C) CD 0 C� Lq ( 4 cq;(::� cl (Z � cy) : C) Cf. r-- U-) CO zr "t CD LO 00 CY) C6 CM CM CY) C\j C', (D CD (D CD CD (D C) C> <D O 0 0) CD CD 0 0 ( Zi LI CZ L ri L q CO LO rl- N Q "t "I CY) CY) < LO CY) : Nc Z z z z LL CD -i F- (D L) a - 0 (D 73 -E 0 (D E I E C> Co 0 o a) a) 0 0 -a CD CD >< cn [L o LI) Cu =3 a) co c a ui cr co co 0 LL 69 a$ a) al �= 0) -2- O E 0 .!= o o = ' A- LL 0- IL < 0 ro 0 5 = o 0 o o o o 0 C 0 rr 0 0 0 a) r V (D M > co S -q? S E E >% a CL a 0. 'o (D E g -g e 0 1 (> E cfj -6 m c $ :t Co ca co 0 i a) — 0, C) ui U- U- 7- 2 ir — 0 i: cr U) U) CU CD CD E ca CD co 0 E - z: -C E 0 P-M 4480 FEES FOR SERVICE RE -EST. PER CURRENT BUDGET Dispute Resolution Center Tubman Family Alliance Maplewood Historical Society Family Institue for Well Being Century College Edgerton Community Drama Club Police Explorers Webster School PTO Heritage Theater Company Ramsey County Fair Fire Explorers Police Reserves TOTAL 4530 OUTSIDE RENTAL PROPERTY & BUILDINGS RE -EST. PER CURRENT BUDGET MCC Room Rentals 2,200 800 9,500 2,000 1,120 900 5,700 2,932 4,516 3,590 3,900 3,000 40,158 13,500 pd 2/2006 pd 6/2006 pd 5/2006 pd 2/2006 pd 2/2006 pd 4/2006 pd 6/2006 pd 2/2006 pd 2/2006 3,951.97 YTD 0.00 YTD 2,238.38 YTD 8,977.50 YTD Listed above is the 2006 Charitable Gambling funds paid year -to -date. It is based on a calendar year. 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