HomeMy WebLinkAbout2006 04-24 City Council Packet6:00 p.m. CouncillManager Workshop
AGENDA
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 24, 2006
Council Chambers, City Hall
Meeting No. 06-12
B. PLEDGE OF ALLEGIANCE
Acknowledgement of Maplewood Residents Serving the Country
C. ROLL CALL
Mayor's Address on Protocol:
"Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we
work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please
familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance.
When you address the council, please state your name and address clearly for the record. All
commentsIquestions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to
answer questions or respond to comments."
D. APPROVAL OF AGENDA
E. APPROVAL OF MINUTES
1. Minutes from the April 10, 2006, Council/Manager Workshop
2. Minutes from the April 10, 2006, City Council Meeting
G. APPOINTMENTS/PRESENTATIONS
Police Department Awards Presentation
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted
by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the
Consent Agenda and will be considered separately.
1 . Approval of Claims
2. Conditional Use Permit Review — Woodhill (Dahl Avenue, south of Linwood Avenue)
3. Ramsey County CDBG Agreement
4. Amendment to Assessment Agreement — Legacy Village
5. Authorization to Purchase Insurance Agent Services
6. Joint Powers Agreement Between the City of Mahtomedi and the City of Maplewood Regarding
the Operation of Mahtomedi Beach
7. Approve Purchase of 2006-2007 Winter Road Salt
8. Approve Purchase of Bituminous Materials
9. Temporary Gambling — St. Paul/Minneapolis Bulldog Club
10. Live Burn Training ROG
1. PUBLIC HEARINGS
1. 7:00 p.m. Conditional Use Permit Review or Revocation — Mapletree Group Home (2831
Southlawn Drive)
2. 7:00 p.m. Kenwood Area Street Improvements, Project 05-16 - Assessment Hearing and
Resolution for Adoption of Assessment Roll
Kenwood Area Street Improvements, Project 05 - Resolution for Award of Bid
K. UNFINISHED BUSINESS
L. NEW BUSINESS
1. Resolution Appointing Responsible Authority
2. By-Law Change Fire Fighters Relief Association
3. Intoxicating Liquor License — Jacse Lee, Best Western Maplewood Inn
1 . Maplewood Community Center Update
2. Joint Powers Board
3. Council Portrait
4. Tourist Cabin Site
5. Environmental Opportunities
6. Sky Warn
N. ADMINISTRATIVE PRESENTATIONS
Council Retreat
�!�M B310111 :1 il, I Lyi 1 4 L III]
Sign language interpreters for hearing impaired persons are available for public hearings upon request. The
request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001
to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability.
RULES OF CIVILITY FOR OUR COMMUNITY
Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected
officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in
a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will
follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful
language.
DRAFT--MINUTES
CITY COUNCILIMANAGER WORKSHOP
Monday, April 10, 2006
Council Chambers, City Hall
6:00 p.m.
111111 M &X•
A meeting of the City Council was held in the Council Chambers,
order at 6:00 P.M. by Mayor Longrie.
Agenda Item El
Hall, and was called to
B. ROLL CALL
Diana Longrie, Mayor
Rebecca Cave, Councilmember
Erik Hjelle, Councilmember
Kathleen Juenemann, Councilmember
Will Rossbach, Councilmember
Others present:
City Manager Fursman
Assistant City Manager Coleman
Finance Director Faust
Parks and Recreation Director Anders(
Public Works Director AN
REAL Director Guilfoile
ent
ent
Police Chief Thomalla
Fire Chief Lukin
Human Resource Director Le
IT Director Fowlds
City Attorney Kelly
C. APPROVAL
Mayor Lo
Seconded bv Council
Emergency Management Update
Fire Chief Lukin provided the council with an overview of updates to the
Emergency Management Master Plan. The presentation focused on the Global
Avian Influenza (Bird Flu), upcoming training sessions and required certifications for
councilmembers.
ANNEUTHIMAKS]
1. Community Housing Trust-Council/Manager Workshop-May 1 St at 5:00 p.m.
F. ADJOURNMENT
Mayor Longrie moved to adjourn the meeting at 6:40 p.m.
Seconded by Councilmember Hjelle Ayes-All
A enda Item E2
�Rmended 04-20-06)
DRAFT--MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, April 10, 2006
Council Chambers, City Hall
Meeting No. 08-10
E.
/\ meet Of the City Council was held iD the Council Chambers, 81 City Hall, and was called tO order @t
7:00 P.M. by Mayor Longrie.
PLEDGE OF ALLEGIANCE
ROLL CALL
Diana LonQh8,Mayor Present
Rebecca Cave {|ound|nn8rnb8r Present
Erik HUe||e.CouOoi|member Present
Kathleen JUenern8nO,COUOoi|nl8nlber Present
Will F{osSb8ch.CoVnci|nn8nnbHr Present
Mayor Longriemotified visitors agenda item L1 -Removal of City Manager i88n employment issue, not
Public Hearing. Therefore, during Visitor Presentations, visitors may not speak to that issue.
K81.
Tourist Cabin Site
K42.
Environmental Opportunities
K83.
Sky Warn
N1.
[JOUnCi| Retreat
CoUnci|nlernb8rRosGb@Ch
city's future".
Seconded bvC0UD[j|DO8[Dbe[ROS3b@Ch
Dd| members JU8D8nl@DD and ROS3b@ch
Nays-Mayor LOOgh8 Cave and
Hjelle
Motion failed.
Mayor Longrie moved to approve the agenda as it stands.
Seconded byCoUDci|member Cave LonghR.CouOci|080b8r Cave and
08|le
Nays-Council member Juenemann and Rossbach
Minutes from the March 23, 2006 Special City Council Meeting
Councilmember Juenemann moved to approve the minutes from the March 23, 2006 Special City
Council Meeting as presented.
Seconded bvCoVn[j|m8nnbHrRosSb8Ch |
City Counc Meeting 04-|0'06
2. Minutes from the March 27, 2006 City Council Meeting
a
9
Councilmember Cave moved to approve the minutes from the March 27, 2006 City Council Meeting as
presented.
Seconded by Mayor Longrie Ayes-All
3. Minutes from the April 3, 2006 Council/Manager Workshop
Mayor Longrie moved to ar)prove the minutes from the April 03, 2006 Council/Manager Workshop as
presented.
Seconded by Councilmember Hjelle
1
2
3
Peter Fisher-2443 Standridge Avenue, Mal
"bad politics" within the city council and lack
Ayes-Mayor Longrie, Councilmembers
Hjelle, Juenemann and Rossbach
Abstain-Councilmember Cave
d, expressed concern about what he felt was
st between the council and residents.
Steven Carlson, 1890 Barclay, Maplewood, expres
council that the election is over and asking them to
Mary Flister, 1763 Beebe Road, Maplewood, highlighted
between election results and what residents want.
was disconnect
4. Dale Trippler, 1201 Junction Avenue, Maplewood, shared his dissatisfaction in the proposed
removal of City Manager Fursman.
5. Mike Stocksted, President, Maplewood Firefighters Association, commented on data access
and personnel issues. City Manager Fursman explained the process for Responsible Authority-
Data Practice Requests.
6. George Cave, 2020 Prosperity Road, Maplewood, expressed his support for the council and
encouraged them to continue with city business.
7. William Kayser, 6408 81st Avenue North, Brooklyn Park, updated the new councilmembers on
a property his mother owned in Maplewood and related legal proceedings.
8. Barbara Kern, 2485 Arlington Avenue East, asked council to be civil and respectful of each
other and stay cohesive to maintain a unified focus to do what is best for the city.
9. Judith Johannessen, 1610 Woodlyn Ave. East #3, Maplewood, felt a coincidence between the
March 10` memo from the City Manager and the March 14 motion to remove Mr. Fursman as
City Manager.
APPOINTMENTS /PRESENTATIONS
z=_
H. CONSENT AGENDA
Councilmember Rossbach moved to adopt consent agenda items 1, 4, 7, 8,
Seconded by Mayor Longrie Ayes-All
City Council Meeting 04-10-06
concern about democracy, reminding
n city business.
2
Mayor Longh8 moved to table consent agenda item 2 to allow staff to obtain the additional information
requested by council.
Seconded hvCoUn[i|nlernb8rCave Ayes
COunci|[nennb8rJU8OeDl8nn moved to adopt consent agenda item 3.
Seconded bv Mayor Lnnghe /4y88+A||
Councilmember C ave moved to adopt consent agenda item 5.
Seconded by Mayor LonQrie Ave8+A||
CounCi|memberJuenem8nn moved [Oad0Dt consent aaeOd8 item 8.
Seconded bv Mayor LVn rie |
1 Approval of Claims
ACCOUNTS PAYABLE:
$ 238.897.30 Checks # 69536 thru, #69588
dated 3/21/06 thru 3/28/06
$ 144,881.61 Disbursements account
dated 3/27/06thrU3/23/06
$ 394,481.87 Checks #88588UhnJ#
Wire Transfer #23404!
dated 04/04/06
$ 293 Disbursements via debits to checking account
dated 03/24/08th[u 03/30/00
$ 1,061,892.51 Total Accounts Payable
Pavnz| Checks and Direct Deposits dated
$ 472.007.83 03/24/00
� 2,284.75 Payro Deduction check #104027thru#104028
dated 03/24/00
$ 474.892.58 Total Payroll
GRAND TOTAL
City Council Meeting 04'|0'06 3
2. Ramsey County CDBG Agreement
Item tabled to the April 24, 2006 City Council Meeting,
3. Conditional Use Permit Review —GnJberG(1782 White Bear Avenue)
Approved the Gruber's Power Equipment's conditional use permit for exterior storage 3i1702
White Bear Avenue and agreed to rev it again in six months to ensure all remaining exterior
improvements (landscaping and parking lot) are complete.
4. Temporary Gambling — Church Of the Presentation OfBlessed
Approved the follow resolution for temporary gambling Presentation of
the Blessed Virgin Mary, 1725 Kennard Street for their annual Parish Festival:
BE IT HEREBY RESOLVED by the City Council of Maplewood Minnesota that the
temporary premises permit for lawful gambling i8 approved for the Church Cf the Presentation of the
Blessed Virgin K88ry(BVK8). 1725 Kennard Stneet, K4Gp|evvOOd, Minnesota.
FURTHERMORE, that the Maplewood City [|0Unoi| waives any objection to the timeliness
of application for said permit as governed by K8inn88O{8 Statute 8349.213.
FURTHERMORE that the Maplewood City Council requests that the Gambling Control
Division of the Minnesota Department of Gaming approve said permit application GS being in
compliance with Minnesota Statute 834
NOW, THEREFORE, bei this Resolution by the City Council of
K88p|evvDod. Minnesota, be forwarded to the Gambling Ln}| Division for their approval.
10�
�
7. June 12, 2006 Cc
Approved for the,
2680 Upper Afton
8. Release of Maste
Approved the relE
Assessment Escr
�. PUBLIC HEARINGS
None
J. AWARD OF BIDS
None
Donation to the D.A.R.E. Program
Accepted the $1UO donation from the sl
to be used for supplies for the program.
ntS8tPresentation School for the [}/4.R£. program
Donation to the Cops'n Kids Fishing Clinic
OU donation from Saturn Of St. Paul for the Coos'N Kids Fishing Clinic hobe
supplies for the event.
cil Meeting at Carver Elementary
12.2O08 City Council meet bJb8 held @t Carver Elementary School at
d.
opment Agreement/Legacy Village
anf obligation under the Master Development Agreement and the Special
Agreement to allow Harford to close on the property.
City Council Meeting 04'|0'06
K. UNFINISHED BUSINESS
Conditional Use Permit Review — Comfort Bus Company M87URice
a. City Manager FU[SDl@D presented the repor
b. City Engineer AN specifics from the report.
C. Lee RoSoovv. owner of Comfort Bus, was present for council quest
Mr. Rossow testified that he did not concur with the restrictions and indicated that the City could not
restrict traffic onROselavvn due to the State Aid funding used for the roadway. Mr. R0SSow8|sV
indicated that the City could condemn his property as an alternative to the placing of these types of
[8St[i[ti0Og. H8 also testified Of his plans t0 expand the number Of buses 0D the site and the likelihood
that traffic conditions and the number ofbuses on Roselawn were likely to increase due the financial
nature [f the timing of his business operations. He did not feel that he could place the types of controls
proposed nn the routes for his drivers. AAAA��' -�` `"UUUUUUUUUhUhUUU^,
d. Kerry K8p8Vn,113E.RnsH|8vvn. Maplewood like to videotape the bus traffic on
RoS8|avvnio show council iLis not 8trickle of busses onRosel8vvn,but a steady stream.
Council M ber Rossbach noted that number of concerns and issues of the CUP and noted that the
du ring Council in 2001, in issuing the original CUP for this site, discussed the possibility that restrictions on the
number of buses on the site and restrictions of traffic to Roselawn were possible conditions. Council
Member Cave acknowledged that she reviewed the tape of the original CUP discussion and confirmed
that the conditions were part of the original discussions. Both Council Member Rossbach and Council
Member Cave concluded that the Council, in 2001, gave instructions to continued monitoring of the
impacts of the Comfort Bus operation with the possibility that these types of conditions could be placed
future i 8
City Engineer and the testimony of Lee Rossow that Comfort Bus planned additional buses on the
property, Council Member Rossbach acknowledged that additional controls were needed on this CUP.
Council Mem Juenemann acknowledged that she concluded there was a reasonable nexus
between the maintenance of the buses and the operation of the same buses on Roselawn. She stated
that without maintenance the buses likely could not be operating on Roselawn. All other Council
Members upon a question from City Attorney Kelly acknowledged that they were comfortable with the
nexus between the maintenance ooeration and the condition on the CUP.
Imember Ross
Traffic on Roselawn and Jackson Street should be limited to a total of Y82 busses per day and that staff
should continue to monitor traffic and pollution on Roselawn Avenue.
Seconded by Councilmember Juenemann Ayes-All
2. City Manager Purchasing Authority Ordinance — Second Reading
a. City Manager FurSnlgn presented the repor
b. Finance Director Faust presented specifics from the report.
Councilmember ROS3b@Ch moved to adopt the second reading of the Purchasing Authority
Ordinance and changing the $5, 000 limit (item iii) to $10,000.
City Council Meeting 04'|0'06
Seconded by Councilmember Juenemann
Motion failed.
Ayes - Councilmembers Juenemann and
Rossbach
Nays-Mayor Longrie, Councilmembers Cave and
Hjelle
Mayor Longrie moved to adopt the second reading of the following Purchasing Authority Ordinance:
ORDINANCE 868
AN ORDINANCE AMENDING SECTION 2-102(G) OF THE MAPLEWOOD CITY CODE.
SECTION 1. Section 2-102 of the Maplewood City Code is amended
Sec. 2-102 (g) The city manager shall keep the council fully advised as to the financial condition and
needs of the city, and he shall prepare and submit to the council the annual budget. The manager
shall be the chief purchasing agent of the city. All purchases for the city and all contracts shall be
made or let by the manager when:
(i) The purchase or contract is:
(1) made in furtherance of obligations previously approved by the council;
(2) periodic payment of an existing City obligation (e.g. utilities, sewage treatment,
insurance premiums, debt payments);
(3) necessary to invest surplus balances;
(4) solely for the purpose of transmitting money or fees received or collected for
other entities;
(5) for the payment of taxes, charges, or similar obligations due to other units of
government.
(6) payment for postage;
(7) payment for or retention of legal counsel related to the issuance of municipal
bonds;
(8) payment for or retention of financial consultant services related to the issuance of
municipal bonds;
(9) required to be made or let prior to the next regular meeting of the council in order
to avoid endangering public safety, damaging public or private property, or
interrupting City services.
(ii) The amount of the purchase or contract does not exceed five thousand dollars ($5,000.00),
for all other purchases or contracts.
(iii) All claims resulting from a purchase made or contract let by the city manager shall be
audited and approved by the council as provided by law.
SECTION 2. Effective Date. This ordinance shall take effect from and after its passage and
publication.
Seconded by Councilmember Cave Ayes- Mayor Longrie, Councilmembers Cave and
Hjelle
Nays - Councilmember Juenemann and Rossbach
3. Predatory Offender Ordinance — Draft/First Reading
a. City Manager Fursman presented the report.
City Council Meeting 04-10-06
b. Police Chief Thon18|8 answered council questions.
Councilmember Cave moved to proceed in focusing on education for children and families and take no
further action pursuinci an ordinance.
C. The following persons were heard:
John Brandt 2837SoUthlawn 0hve, Maplewood
Nancy Sabin, Executive Director Vf the Jacob VVettedingFoundation
Ron Cockriel, 943 Century Avenue, Maplewood
CoUn[i|nlernb8rC8ve provided the following specifics for 8 proposed educational plan:
"Something comparable tothe DARE program including tapes \A/8n[ed
has." |OC|UdiOg:
~
Calling the \A/ethading Foundation
~
Organizing public safety seminars
~ Putting together public safety plan
~
Holding town meetings
CoVn[i|nlennb8rRoSSbaCh suggested a Council/Manager Workshop be desi fnr4Pr8d8tory
Offender Educat
[oUnci|member Cave renewed her m
Cound|mernberC8ve moved to procee
take no further action Dursuina an ordin
Seconded by Councilmember Hjelle
mann
A five minute break was taken.
4. Preservation of City Re
a. City Manager Fursman
b. REAL Director Guilfoile
C. IT Director Fowl
No action was t;
�- NEW BUSINESS�
Removal of City Manager
the repor
un{i|nn8rnb8rs Cave, He||eand
|m8mber Roasb@h
specifics from the report.
that the Cit Retention Schedule will b8 placed Dn the city
a. Mayor Longrie presented the report.
Mayor Longrie moved to adopt the following resolution removing Richard Fursman as the Ma0ewood
City Manager, an at-will employee, effective as of the conclusion of the April 10, 2006 council meeting
and appointed Greg Copeland as the interim City Manager at a salary of $1,500 r)er week (including the
standard city benefits) and starting at 8:00 a.m. TuesdaV, April 11 th:
City Council Meeting 04'|0'06
City Council Meeting 04-10-06
Seconded by CoUDci|0emberQave bongh8 Cave
and HU8||e
Nays-Council members JU8n8nl@nnand
Roeobanh
Mr. FurSnl8n extended his thanks tO city staff and the community for 5 years. ||8also
expressed a wish that council could come together to pursue a united vision for the city.
|O light Of the sensitive nature Ofthe previous agenda item, Mayor Longri
11:00D.D1. The remainder 0f the unaddressed 8a8Dd8 items will b8moved to the /\r)[i|24"'QtY
Council Meeting agenda.
Seconded hvCOunCi|D\e[nberROS8b8Ch
City Council Meeting 04'|0'06
AGENDA NO. H -1
AGENDA REPORT
TO: City Council
FROM: Finance Director
RE: APPROVAL OF CLAIMS
DATE: April 24, 2006
Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills
and authorized payment in accordance with City Council approved policies.
ACCOUNTS PAYABLE:
$ 77,716.89 Checks 9 69649 thru 4 69692
dated 04/11/06
$ 578,844.30 Disbursements via debits to checking account
dated 03/31/06 thru 04/06/06
$ 596,261.99 Checks 4 69693 thru 9 69750
dated 04/12/06 thru 04/18/06
$ 327,099.28
$ 1,579,922.46
PAYROLL
$ 492,030.98
$ 2,284.75
$ 494,315.73
Disbursements via debits to checking account
dated 04/07/06 thru 04/13/06
Total Accounts Payable
Payroll Checks and Direct Deposits dated 04/07/06
Payroll Deduction check 9104738 thru 9 104739
dated 04/07/06
Total Payroll
$ 2,074,238.19 GRAND TOTAL
Attached is a detailed listing of these claims. Please call me at 651- 249 -2902 if you have any questions
on the attached listing. This will allow me to check the supporting documentation on file if necessary.
ds
attachments
S: \CTY_CLRK\Agenda Lists and Reports 2006\Agenda Reports \04- 24 -06 \H1 Approval of Claims
vchlist
0410712006 8:20:52 AM
Check Register
CITY OF MAPLEWOOD
Check
Date
Vendor
Description /Account
Amount
69649
4/11/2006
02728 KIMLEY- HORN & ASSOCIATES INC
PROJ 02 -21 PROF SRVS THRU
1,200.07
PROJ 03 -26 PROF SRVS THRU
2,204.95
PROJ 04 -21 PROF SRVS THRU
2,565.20
PROJ 05 -10 PROF SRVS THRU
816.20
69650
4111/2006
00111 ANIMAL CONTROL SERVICES INC
PATROL & BOARDING FEE 316 -3/26
1,193.44
69651
4/1112006
00159 BARTZ, PAUL
REIMS FOR FUEL 3/20 - 3122
52.56
69652
4/11/2006
03304 BENCHMARK CABINETRY & ARCH
REPLACE CABINET DRAWER
60.00
69653
4/11/2006
03153 BLUE RHINO STUDIO INC
NATURE CENTER EXHIBIT
2,000.00
69654
4/11/2006
00298 CITY ENGINEERS ASSOC OF MN
MEMBERSHIP
60.00
69655
4/11/2006
02044 DARST, ROBERTA
REIMB FOR MILEAGE 1/4 - 3/24
11.79
69656
4/11/2006
00358 DGM INC.
TOW VEHICLE
90.53
TOW FORFEITURE VEHICLE
14178
TOW FORFEITURE VEHICLE
111.83
TOW FORFEITURE VEHICLE
111.83
TOW FORFEITURE VEHICLE
111.83
TOW FORFEITURE VEHICLE
111.83
TOW FORFEITURE VEHICLE
111.83
TOW FORFEITURE VEHICLE
111.83
TOW FORFEITURE VEHICLE
111.83
TOW FORFEITURE VEHICLE
14178
TOW FORFEITURE VEHICLE
111.83
69657
4/11/2006
00585 GOPHER STATE ONE -CALL
NET BILLABLE TICKETS - FEB
26535
69658
4/11/2006
03529 GREYSTONE CONSTRUCTION CO
PROJ 03 -19 SALT /SAND BLDG
4,625.00
69659
4/11/2006
02945 HEALTHEAST VEHICLE SERVICES
INSTALL WIRE & PROGRAM
2,719.72
REPLACE EQUIPMENT SQUAD
663.12
INSTALL EQUIP ON CHIEF'S
1,455.52
CHECK WIRING ON VEHICLE
63.00
REPLACE PREMPTION STROBE
63.00
REPLACE ROTATOR
63.21
REPLACE SIREN SPEAKER
208.73
INSTALL PARTITION
492.39
INSTALL EQUIPMENT
341.60
BUILD NEW SQUAD #943
2,582.89
BUILD NEW SQUAD #998
2,329.30
REPAIR VEHICLE MASTERCOMS
202.45
69660
4/11/2006
00654 HELEY, ROLAND
REIMB FOR SAFETY BOOTS
139.99
69661
4/11/2006
00687 HUGO'S TREE CARE INC
REMOVE DISEASED TREES
2,575.17
69662
4/11/2006
00483 IDEACOM MID - AMERICA
CREDIT CERTIFICATE
- 100.00
PHONE EQUIPMENT
11.70
FURNISH, INSTALL & PROGRAM
1,124.44
FURNISH, INSTALL, & PROGRAM
1,592.77
FURNISH & INSTALL PHONE
435.59
INSTALL & PROGRAM 3
324.43
REPAIR VIM NIGHT MESSAGES
273.00
69663
4/11/2006
03397 JOHNSON, DOUG
REIMB FOR UNIFORM
39.99
69664
4/11/2006
02787 KALKA, THOMAS M
REIMB FOR LODGING 3/29 & 3/30
152.22
69665
4/11/2006
00393 LABOR & INDUSTRY, DEPT OF
MONTHLY SURTAX - MAR
2,145.90
69666
4/11/2006
00857 LEAGUE OF MINNESOTA CITIES
REGISTRATION FEE
80.00
69667
4/11/2006
03641 LEE'S NURSERY INC
MAPLE TREES
168.27
69668
4/11/2006
02910 LONETTI, JIM
REIMB FOR MILEAGE 2/9 TO 3/25
91.23
69669
4/11/2006
03371 MARKETFEST
BOOTH FEE AT MARKETFEST
300.00
69670
4/11/2006
01018 MINNEAPOLIS FINANCE DEPT
AUTOMATED PAWN SHOP FEE
449.00
69671
4/11/2006
01103 MOODY'S INVESTORS SERVICE
BOND RATING FEE
5,000.00
69672
4/11/2006
03248 MUSIC MAGIC
DJ SERVICES FOR DANCE 4/28
325.00
69673
4/11/2006
01213 OLSON, JULIE
REIMB FOR MEALS & SHOES 4/1 -
57.99
69674
4/11/2006
00001 ONE TIME VENDOR
RF HANI M ISMAIL - AMB 01007154
236.16
69675
4/11/2006
00001 ONE TIME VENDOR
REF S M HARRIS - AMB 04006205
192.00
69676
4/11/2006
01941 PATRICK GRAPHICS & TROPHIES
VOLLEYBALL TROPHIES
1,514.71
2
vchlist
04/07/2006 8:20:52 AM
Check Register
CITY OF MAPLEWOOD
Check
Date
Vendor
Description /Account
Amount
69677
4/11/2006
00396 PUBLIC SAFETY, DEPT OF
INTOXILYZER TRAINING
175.00
69678
4/11/2006
01346 RAMSEY - WASHINGTON METRO DIST
BUFFER ZONE BROCHURES
400.00
69679
4/11/2006
03446 RICK JOHNSON DEER & BEAVER INC
DEER REMOVAL - MAR
200.00
69680
4/11/2006
01370 ROAD RESCUE EMERGENCY VEHICLES
VEHICLE FLUORESCENT LIGHT
86.57
69681
4/11/2006
01387 ROSSINI, DR, JAMES
FITNESS PROGRAM ADMIN FEE -
100.00
69682
4/11/2006
01409 S.E.N.
GENERAL TRANSPORTATION
85135
MONITOR TRAFFIC ISSUES - FEB
677.08
PROJ 05 -36 VALLEY VIEW AREA -
857.18
PROJ 02 -07 WETLAND
814.25
PROJ 05 -29 LIFT STATION - FEB
1,443.60
PROJ 04 -06 RECONSTRUCT CTY
61.09
PROJ 04 -22 SUMP PUMP INSP -
628.27
MONTHLY SRV FEE FOR NPDES -
245.00
69683
4/11/2006
03609 SILHOUETTE IMAGING CORP
TONER CARTRIDGES
157.62
69684
4/11/2006
01836 ST PAUL, CITY OF
POLICE CANINE KENNELING FEE
170.00
69685
4/11/2006
01550 SUMMIT INSPECTIONS
ELECTRICAL INSPECTIONS
11,817.80
69686
4/11/2006
01578 T.R.F. SUPPLY CO.
SAFETY EYE WIPES
51.01
69687
4/11/2006
01649 TRI -STATE BOBCAT, INC.
S -130 BOBCAT LOADER
2,044.19
69688
4/11/2006
01734 WALSH, WILLIAM P.
COMMERCIAL PLUMBING
889.24
69689
4/11/2006
01755 WEBER ELECTRIC
REPLACE BALLASTS & REPAIR
855.46
69690
4/11/2006
02462 WEMYSS, SCOTT D
NAMETAGS
16.50
69691
4/11/2006
02838 WHITE, JOEL A
REIMS FOR LODGING 3/29 - 3/30
152.22
69692
4/11/2006
01190 XCEL ENERGY
GAS UTILITY
10,381.68
44 Checks
in this report
Total checks :
77,716.89
3
CITY OFMAPLEWOOD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee
03/30U
U3/2410
U3/3O/0G
U3/31/08
04/O1/UG
U4/O3/00
U3/31/0G
U3/31/08
04/O4/UG
U3/31/00
U4050G
MN State Treasurer
VV| Dept nfRevenue
MN Dept ofNatural Resources
K4N State Treasurer
US Bank
yWN State Treasurer
US Bank
Discover
MN State Treasurer
US Bank VISA One Card°
MN State Treasurer
TOTAL
Description
DhversU Registrar
State Payroll Tax
DNR electronic licenses
Drivers License/Deputy Registrar
Debt Service payments
Drivers License/Deputy Registrar
Credit Card fees
Credit Card fees
Drivers License/Deputy Registrar
Purchasing card items
Drivers License/Deputy Registrar
*Detailed listing of VISA purchases 1sattached.
Amount
El
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20060 320 20060322
1160 it•t •
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20060 328 20060331
20060322 20060324
20060324 20060327
20060327 20060329
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20060322 20060324
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20060 320 20060321
20060328 20060329
20060323 20060327
20060318 20060320
20060328 20060330
0061 11•i i
20060 320 20060321
20060322 20060324
20060324 20060327
20060 328 20060329
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11•tG • 20060330
20060329 20060330
20060 329 20060330
20060 330 20060331
20060330 20060331
20060327 20060328
20060329 20060331
20060317 20060320
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20060322 20060324
20060329 20060330
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20060 330 20060331
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20060321 20060322
20060 328 20060329
20060321 20060322
20060 320 20060321
20060322 20060323
20060317 20060320
20060 318 20060320
20060320 20060322
20060323 20060324
20060323 20060327
20060324 20060327
20060324 20060327
20060328 20060330
CAMERA AMERICAN RED CROS01 OF 01
RITZ #396
HENRIKSEN j• HARDWARE
j.
DA ! ENTERPRISES,
DALCO ENTERPRISES,
EXCELLCOM
JIMMY JOHNS # 2• ••
ROBERT KEYS CAFE
WOLF CAMERA #1530
HENRIKSEN ACE HARDWARE
WOLF CAMERA #1530
HENRIKSEN ACE HARDWARE
HENRIKSEN ACE HARDWARE
RADIO SHACK 00161455
BEST BUY 00000 109
FEDEX • •!•
SUPERAMERICA 4180 Q64
WILSONS LEATHER #3140
MILLS FLEET FARM
DE LAGE OP01 OF i
GREEN AMERICAN MESSAGING RECUR
!
INC
BEST BUY 00000 109
BEST BUY 00000 109
1 • . NORTH ! •
1 • . N ORTH CENTRAL
FEDEX • •i•
FEDEX • •i•
CENTER VIKING INDUSTRIAL GALLES
CORPORATION
AMERICAN AIR0012146353360
PEN*FDIC/FIRE ENGINEER
FACTORY CARD OUTLET #284
FACTORY 1 RD OUTLET #284
FOODS, CUB
METRO CALL ARCH •
UNITED RENTALS/HTG •
MENARDS 3059
OFFICE PRODUCTS
THE HOME DEPOT st
•. , !. ..
NORTHERN !• EQUIPMNT
• WEST *COMMUNICATION
OFFICE PRODUCTS
BEST BUY PARTSEARCH
ABACUS
GRAFIX i " I .
WOLF CAMERA #1530
.B .
RADIO SHACK 00161133
OFFICE MAX 0000 2204
T-MOBILE
THE TAPE COMPANY
N
$40.00
RON HORWATH
$72.44
ANN E HUTCHINSON
$6.99
DAVID JAHN
$1,324.08
DAVID JAHN
$197.40
DAVID JAHN
$42.58
KEVIN JOHNSON
$7.47
KEVIN JOHNSON
$32.00
KEVIN JOHNSON
$6.81
TOM KALKA
$26.61
TOM KALKA
$7.87
TOM KALKA
$4.24
TOM KALKA
$4.24
TOM KALKA
$32.25
FLINT KARTS
$31.94
MARY B KOEHNEN
$382.18
MARY B KOEHNEN
$26.25
STEVEN KUMMER
$29.98
DAVID KVAM
$22.84
DENNIS LINDORFF
$758.28
STEVE LUKIN
$17.71
STEVE LUKIN
$561.99
STEVE LUKIN
$552.84
STEVE LUKIN
$24.95
STEVE LUKIN
$511.18
STEVE LUKIN
$792.84
STEVE LUKIN
$198.93
STEVE LUKIN
$57.51
STEVE LUKIN
$90.53
STEVE LUKIN
$563.30
STEVE LUKIN
$114.88
MARK MARUSKA
$312.43
MARK MARUSKA
$337.20
JON A MELANDER
$465.00
JON A MELANDER
$15.94
ALEISA METRY
$5.52
ALEISA METRY
$4.22
ALEISA METRY
$39.35
ED NADEAU
$199.75
BRYAN NAGEL
$11.47
JOHN NAUGHTON
$105.67
AMY NIVEN
$24.81
RICHARD NORDQUIST
$116.64
RICHARD NORDQUIST
$47.83
MICHAEL NOVAK
$690.00
MARSHA PACOLT
$38.18
KATHLEEN PECK HALL
$16.46
ROBERT PETERSON
$340.80
PHILIP F POWELL
$416.00
PHILIP F POWELL
$7.02
PHILIP F POWELL
$220.95
PHILIP F POWELL
$13.14
PHILIP F POWELL
$130.23
PHILIP F POWELL
$104.00
PHILIP F POWELL
$80.23
PHILIP F POWELL
VISA transactions 03 -18 -06 to 03 -31 -06
-
•• Date
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VISA transactions 03 -18 -06 to 03 -31 -06
10, mamp. •• ! m= 11F. I==
20060323
20060327
•#t
20060330
20060331
T-MOBILE
1160
it•1 327
UNIFORMS UNLIMITED INC
20060329
20060331
HILSON RESEARCH,
20060317
t t• t t
4 OFFICE PRODUCTS
0061
11.1
OFFICE PRODUCTS
20060317 20060320 BEN FRANKLIN STORE
20060321 20060323 GATEWAY CYCLE
20060330
20060331
,IT A
20060320
20060321
JIMMY JOHNS : ••
1160
it•! i
DE LAGE ! OPERATIONA
20060316
20060320
OFFICE MAX 00002204
20060 320
20060321
MENARDS i •
20060 320
20060322
CHECKER #180200018028
0061 11.1 'O FIRE
1160 i!•1 323 FRAN KLI N COVEY 169
20060316
20060320
$46.47
20060316
20060320
THE HOME DEPOT :t
20060317
20060320
! 'S MAPLEWOOD
20060 320
20060322
HIRSHFIELD'S " ••!
20060320
20060323
$48.83
20060322
20060323
ALL ' ELECTRIC
0061
11.1
ALL ' ELECTRIC
20060321
20060323
• • ATHLETIC SUPPLY
20060323
20060327
STREAMLINE DESIGN INC
20060328
20060329
METRO ATHLETIC SUPPLY INI
20060330
20060331
T-MOBILE
20060 320
20060321
• • •
0061
11.0
• • •
20060319
20060320
MENARDS 3059
20060322 20060323 ' • ! i •
20060325 20060327 OFFICE MAX !i!i!
20060326 20060328 OFFICE MAX !i!i!
20060324 20060327 • PRESS SUBSCRIPTI
20060328 20060329 S & T OFFICE PRODUCTS
• N
$26.36
RUSSELL L SCHMIDT
$46.47
SCOTT SCHULTZ
$21.30
MICHAEL SHORTREED
$107.00
MICHAEL SHORTREED
($9.87)
ANDREA SINDT
$61.26
ANDREA SINDT
$38.32
PAULINE STAPLES
$48.83
PAULINE STAPLES
$92.00
PAULINE STAPLES
$24.68
SCOTT STEFFEN
($626.43)
JOANNE M SVENDSEN
$16.02
RUSTIN SVENDSEN
$17.98
RUSTIN SVENDSEN
$63.88
RUSTIN SVENDSEN
$1,785.00
RUSTIN SVENDSEN
$22.11
RUSTIN SVENDSEN
$128.32
LYLE SWANSON
$127.05
LYLE SWANSON
$36.07
LYLE SWANSON
$13.18
LYLE SWANSON
$352.52
LYLE SWANSON
$87.00
LYLE SWANSON
$233.00
LYLE SWANSON
$73.60
DOUGLAS J TAUBMAN
$642.60
DOUGLAS J TAUBMAN
$121.63
DOUGLAS J TAUBMAN
$107.98
DOUGLAS J TAUBMAN
$352.82
JUDY TETZLAFF
$57.65
JUDY TETZLAFF
$14.87
JOSEPH WATERS
($14.87)
JOSEPH WATERS
$8.02
JOSEPH WATERS
$1.61
JOSEPH WATERS
$31.20
SUSAN ZWIEG
$41.54
SUSAN ZWIEG
9 1 e : •
vchlist
04114/2006 11:32:32 AM
Check Register
CITY OF MAPLEWOOD
Check
Date
Vendor
Description /Account
Amount
69693
411212006
01341 RAMSEY CTY FIRE CHIEFS ASSN
FIRE CHIEFS ANNUAL BANQUET
75.00
69694
411812006
02113 FURSMAN, RICHARD
REIMB MILEAGE & PARKING 111 -
77.42
69695
411412006
03645 CUMMINS N POWER LLC
REPAIR MCC EMERGENCY
2,399.38
69696
411812006
00008 A M E M
MEMBERSHIP
170.00
69697
411812006
00014 AT&T
MANAGED INTERNET SRV - MAR
1,013.60
69698
411812006
00111 ANIMAL CONTROL SERVICES INC
PATROL & BOARDING FEE 3127 - 419
1,228.12
69699
411812006
02914 BLUECROSS BLUESHIELD OF MN
MONTHLY PREMIUM
139,541.50
69700
411812006
00240 C.S.C. CREDIT SERVICES
APPLICANT BACKGROUND CHECK
50.11
69701
411812006
00494 CHILDREN HOME & FAMILY SERVICE
YOUTH DIVERSION PROGRAM -
3,526.08
69702
4/18/2006
02929 CNAGLAC
LONG TERM CARE INSURANCE
789.28
69703
4/18/2006
00463 EMERGENCY APPARATUS MAINT
REPAIR AMBULANCE
2,319.82
69704
4/18/2006
01973 ERICKSON OIL PRODUCTS INC
CAR WASHES - MAR
112.00
69705
4/18/2006
00471 ERICKSON, VIRGINIA
REIMB FOR UNIFORM
509.30
69706
4/18/2006
03646 EVERHART, GLEN
MCC ENTERTAINER 4/12
600.00
69707
4/18/2006
01401 FIRST STUDENT INC
BUS TRIP TO SHOREVIEW CC 3/28
182.05
BUS TRIP TO SAINTS NORTH 3/29
199.10
69708
4/18/2006
00612 GYM WORKS INC
REPAIR EQUIPMENT
100.00
69709
4/18/2006
00668 HIEBERT, STEVEN
REIMB FOR MEAL 4/6
5.38
69710
4/18/2006
01894 KELLY & FAWCETT PA
LEGAL SERVICES - MAR
18,072.63
PROSECUTION SERVICES - MAR
9,825.00
69711
4/18/2006
03641 LEE'S NURSERY INC
SHIPPING FOR TREE ORDER
31.00
69712
4/18/2006
01044 MN FIRE SERVICE CERT BD
MN STATE CERTIFICATIONS
660.00
69713
4/18/2006
00901 MN GFOA
MEMBERSHIP RENEWAL
235.00
69714
4/18/2006
03622 MN OFFICE OF ENTERPRISE TECH
WIDE AREA NETWORK - FEB
392.00
69715
4/18/2006
01977 MN PUBLIC WORKS ASSOCIATION
CONFERENCE REGISTRATION
190.00
69716
4/18/2006
01068 MN WANNER CO
PARTS TO REPAIR SPRAYER
524.24
69717
4/18/2006
01149 NATURAL RESOURCES RESTOR INC
BUCKTHORN REMOVAL - PRIORY
4,260.00
STACK & BURN BUCKTHORN- JOY
1,060.00
69718
4/18/2006
01202 NYSTROM PUBLISHING CO INC
PARK/REC BROCHURE & CITY
10,880.69
69719
4/18/2006
00001 ONE TIME VENDOR
REF YVETTE STIEGLER - MCC
200.00
69720
4/18/2006
00001 ONE TIME VENDOR
REF LINDA NAPOLI - MEMBERSHIP
100.00
69721
4/18/2006
00001 ONE TIME VENDOR
REF ROBERT ROLLIN -
84.00
69722
4/18/2006
00001 ONE TIME VENDOR
REF MARY HARRIS - MCC PROG
55.00
69723
4/18/2006
00001 ONE TIME VENDOR
REF IND SCH DIST #624 - GRP
49.00
69724
4/18/2006
00001 ONE TIME VENDOR
REF GREGORY WILHELMY - MCC
40.00
69725
4/18/2006
00001 ONE TIME VENDOR
REF JIM W ILBER - MCC PROD
40.00
69726
4/18/2006
00001 ONE TIME VENDOR
REF DAN HENDERSON - MCC
40.00
69727
4/18/2006
00001 ONE TIME VENDOR
REF PAM ANDERSON - MCC FROG
40.00
69728
4/18/2006
00001 ONE TIME VENDOR
REF LEIF SUN DGAARD - MCC
35.00
69729
4/18/2006
00001 ONE TIME VENDOR
REF CATHERINE BOEHM - MCC
35.00
69730
4/18/2006
00001 ONE TIME VENDOR
REF KIMBERLY BAUER - MCC
35.00
69731
4/18/2006
00001 ONE TIME VENDOR
REF NANCY ANDERSON - MCC
35.00
69732
4/18/2006
00001 ONE TIME VENDOR
REF CAITLIN SHERRILL - MCC
3.00
69733
4/18/2006
03643 PLAY COMPANY LLC, THE
MAGIC ISLAND REPAIR KIT
94.95
69734
4/18/2006
01283 POST BOARD
POLICE OFFICER LICENSE
1,530.00
69735
4/18/2006
01295 PREMIER BANK
SAFE DEPOSIT BOX #424
120.00
69736
4/18/2006
03644 QUALITY COLLISON CENTER
SANDBLAST & REFINISH TRAILER
1,690.00
69737
4/18/2006
00264 RAMEAUX, TERRIE
REIMB FOR MILEAGE 3/29 - 4/4
30.71
69738
4/18/2006
01345 RAMSEY COUNTY
TAX ABATEMENT PAYMENT
179,977.69
69739
4/18/2006
01463 SISTER ROSALIND GEFRE
FEES FOR SERVICE
2,928.00
69740
4/18/2006
03610 ST JOSEPH EQUIPMENT
TRAILER DECKING BOARDS
473.93
69740
4/18/2006
03610 ST JOSEPH EQUIPMENT
QUIP NET MODEL QT -14T
10,051.50
69741
4/18/2006
01504 ST PAUL, CITY OF
CRIME LAB SRVS - MAR
270.00
69742
4/18/2006
01574 T.A. SCHIFSKY & SONS, INC
PROJ 02 -08 CTY RD D PYMT 8
141,427.95
69743
4/18/2006
01635 TOWER ASPHALT INC
WINTER PATCH MATERIAL
1,451.28
69744
4/18/2006
01580 TSE, INC.
JANITORIAL SRVS 2/19 - 3/18
730.60
IN
vchlist
04114/2006 11:32:32 AM
Check Register
CITY OF MAPLEWOOD
Check
Date
Vendor
Description /Account
69745
411812006
03334 UNIQUE PAVING MATERIALS CORP
WINTER PATCH MATERIAL
WINTER PATCH MATERIAL
69746
411812006
03194 VERNIX FORESTRY CONSULTANTS
DISEASE MGMT PROGRAM
69747
411812006
01734 WALSH, WILLIAM P.
COMMERCIAL PLUMBING
69748
411812006
01750 WATSON CO INC, THE
MERCH FOR RESALE
MERCH FOR RESALE
69749
411812006
02103 WILLIAM J BUSINESS INTERIORS
MODULAR FURNITURE FOR MALL
69750
411812006
01190 XCEL ENERGY
GAS & ELECTRIC UTILITY
58 Checks in this report
Amount
1,834.36
518.87
1,816.18
2,003.80
275.30
357.23
4,944.75
43,915.19
Total checks : 596,261.99
11
CITY OF MApLBNDDD
Disbursements via Debits to Checking account
Transmitted Settlement
Date Date Payee
04/06/0
0407/06
U40S/00
O4/07/O6
04/07/O6
04/O7/OS
04/O7/OS
04/10/08
O4/07/08
U407/00
04/O7/OG
O4/07/O6
O4/11/O6
04/12/OH
04/10/OS
0407/06
04/07/06
U4070S
O4/1O/0S
O4/1O/0S
04/1O/O0
04/1O/O0
O4/11/0G
O4/11/0G
U4/11/O8
U4/11/OS
U4/11/0S
O4/12/0S
04/13/O0
04/13/O0
MN State Treasurer
|CMA(VantaQapointa)
K4N Dept of Natural Resources
MN State Treasurer
U.S.Tnaaourer
P.E.R.A.
Orchard Trust
MN State Treasurer
MN State Treasurer
K4idAmahca- |NG
Labor Unions
Federal Reserve Bank
MN State Treasurer
MN State Treasurer
ARC Administration
lll�
Description
Drivers License/Deputy Registrar
Deferred Compensation
DNR electronic licenses
Drivers License/Deputy Registrar
Federal Payroll Tax
P. E.R.A.
Deferred Compensation
Drivers License/Deputy Registrar
State Payroll Tax
HRA Flex plan
Union Dues
Savings Bonds
Drivers License/Deputy Registrar
Drivers License/Deputy Registrar
DCRp& Flex plan payments
Amount
15,598.19
7,166.61
923.00
18,295.00
101,932.18
82
26,093.52
18,438.50
19,814.41
3,123.98
1,679.30
100.00
27.736.87
20,822.35
3
��
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
13
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
04/07!06
CAVE, REBECCA
397.80
dd
04/07/06
HJELLE, ERIK
397.80
dd
04/07/06
JUENEMANN, KATHLEEN
397.80
dd
04/07/06
ROSSBACH, WILLIAM
397.80
dd
04/07/06
COLEMAN, MELINDA
4,393.88
dd
04/07/06
DARST, ROBERTA
1,863.89
dd
04/07/06
FURSMAN, RICHARD
5,205.58
dd
04/07/06
FARR, LARRY
1,821.04
dd
04/07/06
SWANSON, LYLE
1,711.57
dd
04/07/06
LE, JENNIFER
173.25
dd
04/07/06
LE, SHERYL
4,246.65
dd
04/07/06
RAMEAUX, THERESE
2,448.10
dd
04/07/06
FAUST, DANIEL
4,417.22
dd
04/07/06
SCHMIDT, DEBORAH
1,570.95
dd
04/07/06
ANDERSON, CAROLE
1,262.07
dd
04/07/06
BAUMAN, GAYLE
3,537.43
dd
04/07/06
JACKSON, MARY
1,873.35
dd
04/07/06
KELSEY, CONNIE
829.67
dd
04/07/06
TETZLAFF, JUDY
1,873.35
dd
04/07/06
FRY, PATRICIA
1,738.95
dd
04/07/06
GUILFOILE, KAREN
3,094.70
dd
04/07/06
MORSON, JOHN
542.64
dd
04/07/06
SPANGLER, EDNA
793.77
dd
04/07/06
JAGOE, CAROL
1,679.66
dd
04/07/06
JOHNSON, BONNIE
1,075.24
dd
04/07/06
MECHELKE, SHERRIE
1,036.88
dd
04/07/06
MOY, PAMELA
697.70
dd
04/07/06
OLSON, SANDRA
1,425.81
dd
04/07/06
OSTER, ANDREA
1,844.91
dd
04/07/06
WEAVER, KRISTINE
1,839.75
dd
04/07/06
BANICK, JOHN
4,017.82
dd
04/07/06
CORCORAN, THERESA
1,689.36
dd
04/07/06
POWELL, PHILIP
2,336.04
dd
04/07/06
RICHIE, CAROLE
1,700.28
dd
04/07/06
THOMALLA, DAVID
4,429.00
dd
04/07/06
ABEL, CLINT
2,400.11
dd
04/07/06
ALDRIDGE, MARK
2,614.57
dd
04/07/06
ANDREWS, SCOTT
3,169.72
dd
04/07/06
BAKKE, LONN
2,560.09
dd
04/07/06
BELDE, STANLEY
2,783.32
dd
04/07/06
BIERDEMAN, BRIAN
2,331.55
13
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
1111
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
04/07!06
BOHL, JOHN
3,017.91
dd
04/07/06
BUSACK, DANIEL
2,444.26
dd
04/07/06
COFFEY, KEVIN
2,331.55
dd
04/07/06
CROTTY, KERRY
2,864.38
dd
04/07/06
DOBLAR, RICHARD
2,831.57
dd
04/07/06
DUNN, ALICE
19,381.01
dd
04/07/06
GABRIEL, ANTHONY
2,025.16
dd
04/07/06
HEINZ, STEPHEN
3,121.11
dd
04/07/06
HIEBERT, STEVEN
2,862.07
dd
04/07/06
JOHNSON, KEVIN
3,141.50
dd
04/07/06
KALKA, THOMAS
844.16
dd
04/07/06
KAKIS, FLINT
3,088.19
dd
04/07/06
KONG, TOMMY
2,400.11
dd
04/07/06
KROLL, BRETT
2,720.16
dd
04/07/06
KVAM, DAVID
3,523.42
dd
04/07/06
LANGNER, TODD
1,728.43
dd
04/07/06
LU, JOHNNIE
2,400.11
dd
04/07/06
MARINO, JASON
2,521.51
dd
04/07/06
MARTIN, DANIEL
792.84
dd
04/07/06
MARTIN, JERROLD
2,514.38
dd
04/07/06
MCCARTY, GLEN
2,545.83
dd
04/07/06
METRY, ALESIA
2,609.80
dd
04/07/06
NYE, MICHAEL
1,925.88
dd
04/07/06
OLSON, JULIE
2,687.05
dd
04/07/06
RABBETT, KEVIN
3,587.70
dd
04/07/06
RHUDE, MATTHEW
1,645.93
dd
04/07/06
STEFFEN, SCOTT
3,299.85
dd
04/07/06
STEINER, JOSEPH
1,821.03
dd
04/07/06
SYPNIEWSKI, WILLIAM
1,874.47
dd
04/07/06
SZCZEPANSKI, THOMAS
2,654.01
dd
04/07/06
TRAN, JOSEPH
2,331.55
dd
04/07/06
WENZEL, JAY
2,433.22
dd
04/07/06
XIONG, KAO
2,488.40
dd
04/07/06
BARTZ, PAUL
3,314.17
dd
04/07/06
BERGERON, JOSEPH
3,226.17
dd
04/07/06
DUGAS, MICHAEL
2,792.03
dd
04/07/06
ERICKSON, VIRGINIA
2,605.80
dd
04/07/06
FLOR, TIMOTHY
3,185.48
dd
04/07/06
FRASER, JOHN
2,845.40
dd
04/07/06
LANGNER, SCOTT
2,217.28
dd
04/07/06
PALMA, STEVEN
3,284.03
1111
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
im
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
04/07!06
THEISEN, PAUL
2,217.28
dd
04/07/06
THIENES, PAUL
2,628.65
dd
04/07/06
DAWSON, RICHARD
2,343.55
dd
04/07/06
DUELLMAN, KIRK
2,191.33
dd
04/07/06
EVERSON, PAUL
2,075.92
dd
04/07/06
HALWEG, JODI
1,985.05
dd
04/07/06
JOHNSON, DOUGLAS
2,272.98
dd
04/07/06
NOVAK, JEROME
2,337.13
dd
04/07/06
PARSONS, KURT
1,991.84
dd
04/07/06
PETERSON, ROBERT
2,404.54
dd
04/07/06
PRECHTEL, ROBERT
2,186.41
dd
04/07/06
SVENDSEN, RONALD
3,115.34
dd
04/07/06
GERVAIS -JR, CLARENCE
2,868.34
dd
04/07/06
BAUER, MICHELLE
2,061.30
dd
04/07/06
FLAUGHER, JAYME
1,936.55
dd
04/07/06
HERMANSON, CHAD
1,606.15
dd
04/07/06
HUBIN, KENNARD
1,770.11
dd
04/07/06
KNAPP, BRETT
1,603.75
dd
04/07/06
LINN, BRYAN
1,952.06
dd
04/07/06
PACOLT, MARSHA
2,529.68
dd
04/07/06
RABINE, JANET
1,917.35
dd
04/07/06
STAHNKE, JULIE
1,931.76
dd
04/07/06
LUKIN, STEVEN
4,016.18
dd
04/07/06
SVENDSEN, RUSTIN
3,219.37
dd
04/07/06
ZWIEG, SUSAN
1,829.92
dd
04/07/06
DOLLERSCHELL, ROBERT
293.39
dd
04/07/06
AHL, R. CHARLES
4,675.69
dd
04/07/06
BREHEIM, ROGER
1,900.28
dd
04/07/06
GROHS, JUDITH
1,820.28
dd
04/07/06
KONEWKO, DUWAYNE
3,059.51
dd
04/07/06
NIVEN, AMY
1,258.02
dd
04/07/06
PRIEFER, WILLIAM
2,601.26
dd
04/07/06
BRINK, TROY
1,770.15
dd
04/07/06
BRUNELL, DAVID
1,491.75
dd
04/07/06
DEBILZAN, THOMAS
1,893.35
dd
04/07/06
EDGE, DOUGLAS
2,146.05
dd
04/07/06
FREBERG, RONALD
1,932.28
dd
04/07/06
JONES, DONALD
2,134.19
dd
04/07/06
MEYER, GERALD
2,185.19
dd
04/07/06
NAGEL, BRYAN
2,368.18
dd
04/07/06
OSWALD, ERICK
2,080.46
im
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
04/07!06
RUNNING, ROBERT
1,799.75
dd
04/07/06
TEVLIN, TODD
1,770.15
dd
04/07/06
DUCHARME, JOHN
2,414.86
dd
04/07/06
ENGSTROM, ANDREW
1,694.15
dd
04/07/06
ISAKSON, CHAD
127.06
dd
04/07/06
JACOBSON, SCOTT
3,409.10
dd
04/07/06
JAROSCH, JONATHAN
2,364.95
dd
04/07/06
KNUTSON, LOIS
1,215.38
dd
04/07/06
KUMMER, STEVEN
3,727.70
dd
04/07/06
LABEREE, ERIN
2,882.35
dd
04/07/06
LINDBLOM, RANDAL
4,988.35
dd
04/07/06
PECK, DENNIS
2,421.79
dd
04/07/06
PRIEBE, WILLIAM
6,543.58
dd
04/07/06
THOMPSON, MICHAEL
3,379.27
dd
04/07/06
ANDERSON, BRUCE
4,359.27
dd
04/07/06
CAREY, HEIDI
2,138.16
dd
04/07/06
HALL, KATHLEEN
1,820.28
dd
04/07/06
MARUSKA, MARK
2,754.63
dd
04/07/06
NAUGHTON, JOHN
1,770.16
dd
04/07/06
SCHINDELDECKER, JAMES
1,895.66
dd
04/07/06
BIESANZ, OAKLEY
1,499.00
dd
04/07/06
HAYMAN, JANET
1,029.45
dd
04/07/06
HUTCHINSON, ANN
2,330.27
dd
04/07/06
NELSON, JEAN
1,029.40
dd
04/07/06
GAYNOR, VIRGINIA
2,085.73
dd
04/07/06
EKSTRAND, THOMAS
3,134.50
dd
04/07/06
KROLL, LISA
1,258.96
dd
04/07/06
LIVINGSTON, JOYCE
1,007.81
dd
04/07/06
SINDT, ANDREA
1,695.75
dd
04/07/06
THOMPSON, DEBRA
670.94
dd
04/07/06
YOUNG, TAMELA
1,583.75
dd
04/07/06
CHRISTIANSEN, KEVIN
240.00
dd
04/07/06
FINWALL, SHANN
2,274.41
dd
04/07/06
ROBERTS, KENNETH
3,068.87
dd
04/07/06
CARVER, NICHOLAS
2,853.51
dd
04/07/06
FISHER, DAVID
3,374.28
dd
04/07/06
RICE, MICHAEL
2,012.55
dd
04/07/06
SWAN, DAVID
2,110.95
dd
04/07/06
SWETT, PAUL
1,544.55
dd
04/07/06
WELLENS, MOLLY
1,161.93
dd
04/07/06
WORK, ALICIA
41.44
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
I
CHECK # CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
04/07!06
FINN, GREGORY
2,280.01
dd
04/07/06
FRANK, PETER
200.00
dd
04/07/06
GALLANT, CHARLENE
352.75
dd
04/07/06
KELLY, LISA
1,027.27
dd
04/07/06
OHLHAUSER, MEGHAN
425.25
dd
04/07/06
ROBBINS, AADRA
2,179.48
dd
04/07/06
SHERRILL, CAITLIN
237.50
dd
04/07/06
STAPLES, PAULINE
3,028.20
dd
04/07/06
TAUBMAN, DOUGLAS
2,854.34
dd
04/07/06
UNDERHILL, KRISTEN
115.94
dd
04/07/06
GERMAIN, DAVID
1,902.59
dd
04/07/06
NORDQUIST, RICHARD
1,893.35
dd
04/07/06
SCHULTZ, SCOTT
2,216.69
dd
04/07/06
ANZALDI, MANDY
1,541.90
dd
04/07/06
COLEMAN, PHILIP
225.00
dd
04/07/06
COLLINS, ASHLEY
12.00
dd
04/07/06
CRAWFORD - JR, RAYMOND
252.00
dd
04/07/06
CROSSON, LINDA
2,688.71
dd
04/07/06
DREWES, DEENA
133.20
dd
04/07/06
EVANS, CHRISTINE
618.08
dd
04/07/06
GRAF, MICHAEL
2,001.16
dd
04/07/06
HER, CHONG
457.30
dd
04/07/06
HOFMEISTER, MARY
717.79
dd
04/07/06
MILES, LAURA
61.60
dd
04/07/06
PELOQUIN, PENNYE
527.80
dd
04/07/06
SCHMIDT, RUSSELL
2,094.61
dd
04/07/06
SCHULZE, BRIAN
1,000.99
dd
04/07/06
ZIELINSKI, JUDY
38.85
dd
04/07/06
ANDREA, JOHANNA
54.00
dd
04/07/06
BRENEMAN, NEIL
411.43
dd
04/07/06
BRUSOE, CRISTINA
69.25
dd
04/07/06
BUCKLEY, BRITTANY
27.00
dd
04/07/06
DUNN, RYAN
772.54
dd
04/07/06
EVANS, KRISTIN
210.00
dd
04/07/06
FONTAINE, KIM
826.10
dd
04/07/06
GREDVIG, ANDERS
286.26
dd
04/07/06
HALEY, BROOKE
159.90
dd
04/07/06
HASSENSTAB, DENISE
85.20
dd
04/07/06
HAWBAKER, EVAN
42.90
dd
04/07/06
HORWATH, RONALD
2,159.71
dd
04/07/06
KOEHNEN, AMY
175.35
I
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
dd
04/07!06
KOEHNEN, MARY
1,333.35
dd
04/07/06
KRONHOLM, KATHRYN
344.07
dd
04/07/06
MATHEWS, LEAH
140.00
dd
04/07/06
OVERBY, ANNA
40.00
dd
04/07/06
PROESCH, ANDY
625.69
dd
04/07/06
SMITH, ANN
295.50
dd
04/07/06
TRUE, CAROLINE
59.40
dd
04/07/06
TUPY, HEIDE
312.70
dd
04/07/06
TUPY, MARCUS
246.75
dd
04/07/06
WERNER, REBECCA
24.33
dd
04/07/06
WHITE, NICOLE
623.91
dd
04/07/06
WOLFGRAM, MARY
52.00
dd
04/07/06
GROPPOLI, LINDA
321.60
dd
04/07/06
ANDERSON, MATT
113.05
dd
04/07/06
BEHAN, JAMES
1,769.23
dd
04/07/06
LONETTI, JAMES
1,129.56
dd
04/07/06
PATTERSON, ALBERT
1,116.60
dd
04/07/06
PRINS, KELLY
1,122.74
dd
04/07/06
REILLY, MICHAEL
1,674.15
dd
04/07/06
SCHOENECKER, LEIGH
119.70
dd
04/07/06
AICHELE, CRAIG
1,940.55
dd
04/07/06
PRIEM, STEVEN
2,129.35
dd
04/07/06
WOEHRLE, MATTHEW
1,602.95
dd
04/07/06
BERGO, CHAD
2,355.82
dd
04/07/06
FOWLDS, MYCHAL
2,686.82
dd
04/07/06
FRANZEN, NICHOLAS
2,148.45
wf
104643
04/07/06
LONGRIE, DIANA
452.00
wf
104644
04/07/06
JAHN, DAVID
1,728.32
wf
104645
04/07/06
MORIN, TROY
174.25
wf
104646
04/07/06
THOMAS, MOLLY
336.00
wf
104647
04/07/06
MATHEYS, ALANA
2,059.18
wf
104648
04/07/06
HANSEN, LORI
1,813.35
wf
104649
04/07/06
GENNOW, PAMELA
104.00
wf
104650
04/07/06
PALANK, MARY
1,726.25
wf
104651
04/07/06
SVENDSEN, JOANNE
1,855.39
wf
104652
04/07/06
SHORTREED, MICHAEL
3,268.81
wf
104653
04/07/06
WELCHLIN, CABOT
2,599.51
wf
104654
04/07/06
EDSON, DAVID
1,935.52
wf
104655
04/07/06
HELEY, ROLAND
1,932.28
wf
104656
04/07/06
HINNENKAMP, GARY
1,900.92
wf
104657
04/07/06
LINDORFF, DENNIS
1,897.98
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
ius
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
104658
04/07!06
NOVAK, MICHAEL
1,857.35
wf
104659
04/07/06
DEAVER, CHARLES
309.62
wf
104660
04/07/06
GERNES, CAROLE
298.19
wf
104661
04/07/06
SOUTTER, CHRISTINE
41.25
wf
104662
04/07/06
BENSON, CARLA
39.00
wf
104663
04/07/06
BERGER, STEPHANIE
93.50
wf
104664
04/07/06
ERICKSON, AMY
49.50
wf
104665
04/07/06
KOHLMAN, JENNIFER
152.00
wf
104666
04/07/06
ROBBINS, EMERALD
468.00
wf
104667
04/07/06
SHOBERG, KARI
103.13
wf
104668
04/07/06
HAAG, MARK
1,927.70
wf
104669
04/07/06
NADEAU, EDWARD
3,061.98
wf
104670
04/07/06
GLASS, JEAN
1,868.83
wf
104671
04/07/06
HER, PHENG
79.60
wf
104672
04/07/06
NAGEL, BROOKE
304.15
wf
104673
04/07/06
SIMPSON, JOSEPH
254.65
wf
104674
04/07/06
TOLBERT, FRANCINE
122.50
wf
104675
04/07/06
VELASQUEZ, ANGELA
90.00
wf
104676
04/07/06
ANDERSON, CALEB
9.50
wf
104677
04/07/06
ANDERSON, JOSHUA
138.20
wf
104678
04/07/06
ANDERSON, JUSTIN
138.20
wf
104679
04/07/06
ARNEVIK, ERICA
35.00
wf
104680
04/07/06
BRENEMAN, SEAN
128.75
wf
104681
04/07/06
CLARK, PAMELA
214.20
wf
104682
04/07/06
COSTA, JOSEPH
176.05
wf
104683
04/07/06
DEMPSEY, BETH
98.00
wf
104684
04/07/06
ESTRADA, KIEL
218.00
wf
104685
04/07/06
FENGER, JUSTIN
154.88
wf
104686
04/07/06
GRANT, MELISSA
221.00
wf
104687
04/07/06
GRUENHAGEN, LINDA
528.15
wf
104688
04/07/06
HAGSTROM, EMILY
191.93
wf
104689
04/07/06
IRISH, PETER
100.75
wf
104690
04/07/06
LEMAY, KATHERINE
154.43
wf
104691
04/07/06
LUTZ, CHRISTINA
109.50
wf
104692
04/07/06
MELLEN, CHRISTOPHER
20.25
wf
104693
04/07/06
NWANOKWALE, MORDY
58.50
wf
104694
04/07/06
PEHOSKI, JOEL
43.20
wf
104695
04/07/06
PETERSON, ANNA
98.60
wf
104696
04/07/06
RICHTER, NANCY
221.00
wf
104697
04/07/06
ROSTRON, ROBERT
211.05
wf
104698
04/07/06
RYDEEN, ARIEL
239.30
ius
CITY OF MAPLEWOOD
EMPLOYEE GROSS EARNINGS REPORT
FOR THE CURRENT PAY PERIOD
NE
CHECK #
CHECK DATE
EMPLOYEE NAME
AMOUNT
wf
104699
04/07!06
SCHMIDT, EMILY
210.91
wf
104700
04/07/06
SCHMIDT, JOHN
104.00
wf
104701
04/07/06
SCHOENECKER, SAMANTHA
40.80
wf
104702
04/07/06
SCHRAMM, BRITTANY
77.10
wf
104703
04/07/06
SCHREINER, MICHELLE
166.50
wf
104704
04/07/06
SMITLEY, SHARON
402.40
wf
104705
04/07/06
STAHNKE, AMY
67.09
wf
104706
04/07/06
WARNER, CAROLYN
251.50
wf
104707
04/07/06
WENZEL, SHANNON
39.00
wf
104708
04/07/06
WILLIAMS, KRISTINE
22.75
wf
104709
04/07/06
WOODMAN, ALICE
162.60
wf
104710
04/07/06
ZALK, IDA
92.63
wf
104711
04/07/06
BOSLEY, CAROL
318.60
wf
104712
04/07/06
HOLMGREN, STEPHANIE
99.75
wf
104713
04/07/06
KLINKHAMER, KATIE
12.50
wf
104714
04/07/06
LEWIS, AMY
172.05
wf
104715
04/07/06
ODDEN, JESSICA
145.17
wf
104716
04/07/06
OIE, REBECCA
151.89
wf
104717
04/07/06
PARAYNO, GUAI
241.20
wf
104718
04/07/06
SATTLER, CASSANDRA
30.75
wf
104719
04/07/06
SATTLER, MELINDA
24.15
wf
104720
04/07/06
STODGHILL, AMANDA
108.01
wf
104721
04/07/06
VAN HALE, PAULA
157.70
wf
104722
04/07/06
WADE, MARY -LEE
140.63
wf
104723
04/07/06
ZAGER, LINNEA
96.86
wf
104724
04/07/06
BALDWIN, JANA
193.80
wf
104725
04/07/06
BERLIN, SARAH
196.18
wf
104726
04/07/06
BIRKHOLZ, TYLER
25.40
wf
104727
04/07/06
DOUGLASS, TOM
1,326.85
wf
104728
04/07/06
EVERSON, KYLE
95.25
wf
104729
04/07/06
GADOW, ANNA
53.98
wf
104730
04/07/06
O'GRADY, VICTORIA
98.05
wf
104731
04/07/06
OLSON, CHRISTINE
56.53
wf
104732
04/07/06
SCHULZE, KEVIN
120.65
wf
104733
04/07/06
THEESFELD, CALEB
118.15
wf
104734
04/07/06
YANG, HUE
186.20
wf
104735
04/07/06
YANG, KAY
223.15
wf
104736
04/07/06
YANG, TIM
81.40
wf
104737
04/07/06
VUE, LOR PAO
176.23
492,030.98
NE
Agenda Item H2
TO:
FROM:
SUBJECT
PROJECT
LOCATION:
City Manager
Ken Roberts, Planner
Conditional Use Permit Review
WoK»dhill Development
Dahl Avenue, south of Linwood Avenue
April 13,2000
The CUP for the Woodhill Development on Dahl Avenue, south of Linwood Avenue is due for
RevRvv The CUP is for the Planned Unit Development with 15 single-dwelling housing units in an
R-1 zoning district. (See the maps on pages 3-0).
BACKGROUND
On February 23, 2004, the city council approved the following for the Woodhill PUD:
1. A conditional use permit (CUP) for a planned unit development (PUD) for a 15-unit housing
development.
2. The preliminary plat to create the lots in the development.
3. A zoning map change from F (farm residence) to R-1 (single dwel|ingS).
(See the council minutes starting on page SHvHn).
On November 14, 2005, the city council approved the final plat for Woodhill.
On February 13, 2006, the city council reviewed this permit and requested another review for
April 24.2OU8. They requested this review because of two outstanding matters —8Ounpaid
engineering bill and the progress of clean-up work near a wetland that the contractor could not
finish iD2O05.
DISCUSSION
The contractor is progressing with the construction of the plat. To d8L8 the contractor has
completed the site grading, has installed the utilities, the curb and gutter and base course Cf
bituminous for the street. In addition, the DOntn@[tOr has started the construction of two single-
dwelling
Since the |8St review in F9brV8r)4 the developer has paid the city for the required engineering bill
and the contractor has completed the required clean-up work near the wetland as required in the
cease and desist order from August Of2005. (See the e-mail from Erin LGb8[8ROn page 14for
more information about the restoration requirements and efforts.)
Review the CUP forVVoodhiU again in six months. This review will be to enSUn8 the developer has
continued ho keep the site in proper order, hD review the status of the project andb}revievvoUthe
conditions Ofapproval.
pseo13-28kwoodhiU CUP Review — 2O0G(2)
Attachments:
1. Location Map
2. Zoning Map
3. Approved Preliminary Plat
4. Final P|e¢
5. February 23, 2004 City Council Minutes
6. April 13, 2006, e-mail from Erin Laberee
Attachment 1
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Attachment 2
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MINUTES Attachment 5
MAPLEWOOD CITY COUNCIL
7:08 P.M., Monday, February 23, 2004
Council Chambers, Municipal Building
Meeting No. 04-04
A meeting of the City Council was held in the Council Chambers, at the Municipal
Building, and was called to order at 7:08 P.M. by Mayor Cardinal.
I __31IIIIIIIIIIIII 114:1 Bic] =lLelff-11
C. ROLL CALL
Robert Cardinal, Mayor Present
Marvin Koppen, Councilmember Present
Kathleen Juenemann, Councilmember Present
Jackie Monahan-Junek, Councilmember Present
Will Rossbach, Councilmember Present
2. 9:15 p.m. Woodhill Subdivision (2516 Linwood Avenue)
Conditional Use Permit for Planned Unit Development
Preliminary Plat
Zoning Map Change (F to R-1)
a. City Manager Fursman presented the report.
b. Associate Planner Roberts presented specifics from the report.
C. Commissioner Dierich presented the Planning Commission Report.
d. Mayor Cardinal opened the public hearing, calling for proponents or opponents.
The following persons were heard:
Bruce Nedegaard, representing Nedegaard Custom Homes
Mary Dierich, speaking as a private concerned citizen
e. Mayor Cardinal closed the public hearing.
Councilmember Koppen moved to adapt the following resolution approving a conditional
use permit for a planned unit development for the 15-unit Woodhill development on the
south side of Linwood Avenue:
D
1614IL Ilk 111 [0]0 F-11 1111111,4-4:111:24 :1 k I Ill d :14- 111111*] 0 In' M13 , X11101 , 1
WHEREAS, Mr. Bruce Nedegaard applied for a conditional use permit (CUP) for the
Woodhill residential planned unit development (PUD).
WHEREAS, this permit applies to the 15-lot Woodhill development the city received on
January 2, 2004. The legal description is:
The North one-half of the West one-half of the NW' /4 of the NE' /4 of Section, Township
28, Range 22, according to the US Government Survey thereof: and
N
City Council Meeting 02-23-04
The North one-half of the West one-half of the West one-half of the East one-half of the
NVV%of the NE%nf Section 13. Township 28 Range 22 according Uo the US
Government Survey thereof, in Section 13, Township 28. Range 22. Ramsey County,
Minnesota.
(The property to be known as Lots 1-6. Block 1 and Lots 1-9. Block 2of WoodhiU)
WHEREAS, the history of this conditional use permit is as follows:
ON February 2, 2004, the planning commission recommended that the city council
approve this permit.
2. On February 23 the city council held a public hearing. The city staff published
8 notice in the paper and sent notices tO the surrounding property owners. The
council gave everyone 8t the hearing 8 chance k} speak and present written
statements. The council also considered reports and recommendations 0f the city
staff and p|8DDiDg CO[nnliSSiOD.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described
conditional use permit because:
The use would be kJc8ted. designed, maintained, constructed and operated h3 be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
3. The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because Vf excessive noise, glare, smoke, dust,
0dO[ fU[nSS water or air po||utiOn, dr8iD@ge, vv@tSr run-off, vibration, gSO8[8|
unsightliness, 8|mCtriCG| iDh8rhengOD8 or other nuisances.
5. The VSR vvoV|d generate only rninirnG| vehicular traffic on local streets and vvoU|d not
create traffic congestion or unsafe access on existing or proposed streets.
8. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
7. The use would not create excessive additional costs for public facilities or services.
G. The use would maximize the preservation Of and incorporate the site's natural and
scenic features into the development design.
S. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. All construction shall hd|ovv the plans approved by the city. The city council may
approve major changes tn the plans. The Director of Community Development may
approve minor changes ho the plans. Such changes shall include:
a. Revising the grading and site plans to show:
City Council Meetina 02-23-04
(1) The developer minimizing the loss 0r removal of natural vegetation including
keeping and protecting as many of the trees as possible.
(2) Revised storm water pond locations and storm water system designs 8s
suggested or required bv the watershed district Vr city engineer. The ponds shall
meet the city's design standards.
2. The proposed construction Vf the plat must b8 substantially started within one year of
council approval Or the permit shall end. The council may extend this deadline for
one year.
1. Have the city engineer approve final construction and engineering plans. These plans
shall meet all the conditions and changes noted in the city engineer's memo dated
January 22
2. The approved setbacks for the principal structures in the Wood hil I development shall be:
a. F setback (from a public street right-of-way): rnininnunn -2Ufeet, nl8xirnUrn
—45feet
U. rd setback (public side Gir89L right-of-way): minimum -2Ofeet, nlaxinnVnn -
none
c. Rear-yard setback: 3O feet from any adjacent residential property line
b. Side-yard setback: rnininoUrn - 1U feet from @ property line and 2O feet minimum
between buildings.
5. The developer or contractor shall:
8. COn1o|8t8 all grading for the site drainage and the D0DdS. install all retaining vvGUS
8s required and any other site improvements required by the city engineer and meet
all city requirements.
b. Mace temporary orange safety fencing and signs ot the grading limits.
C. Remove the house, any debris or junk from the site.
6. The city council shall review this permit in one year.
Seconded bvCVUn[i|nnRrnb8rRoSsbGch |
Counci|nlennbnrKnppnn moved to approve the Woodhill preliminarV plat (Received bV
the city on February 12, 2004). The developer shall complete the following before the
city council approves the final plat:
1. Sign an agreement with the city that guarantees that the developer or contractor will:
G. COnlp|Rt8 all grading for overall Site drainage, complete all retaining vvG||S. site
|GOdaC8piDg and meet all city r8qUiF8Qn8Dta.
b.° Place temporary orange safety fencing and signs GL the grading limits.
City Council Meetina 02-23-04
c. Have XC8| Energy install Group V rate street lights intwok]CaLVmS- primarily atthe
street intersections and at the west end of the cul-de-sac. The exact style and
location shall b8 subject h3 the city engineer's approval.
d. Provide all required and necessary easements (including all utility easements and
ten-foot drainage and utility easements along the front and rear lot lines of each lot
and five-foot drainage and utility easements along the side lot lines of each lot).
8. Install permanent signs around the edge Of the wetland buffer easements. These
signs shall mark the edge of the easements and shall state that there shall be no
mowing, vegetation cutting, filling, building, grading or dumping beyond this point.
City staff shall approve the sign design and location before the contractor installs
them. The developer or contractor shall install these G|QnG before the tib/ issues
building permits in this plat.
t Install survey monuments along the wetland and wetland buffer boundaries.
0. Pay the city for the cost of traffic-control, street identification, wetland buffer and no
parking signs.
h. Provide all required and necessary easements, including any off-site easements.
i. Demolish or remove the existing house and garage from the site, and remove all
other buildings, fencing, tr8i|9rS. scrap nn8t8|, debris and junk from the Site.
j Cap and seal all wells On site that the owners are not using; and remove septic
Sy3hS[ns O[dnaiDfiR|dS subject to k8inn8SOt@ [u|8S and guidelines.
k. {|0rnp|et8 all curb on Linwood Avenue on the north side of the site. This is to replace
the existing driveways on Linwood Avenue, and restore and sod the boulevards.
2.* Have the city engineer approve final construction and engineering plans. These plans
shall include grading, utility, drainage, erosion control, tree, and street plans. The plans
shall meet all the conditions and changes listed in the memo dated January 22
and shall meet the following conditions:
o. The erosion control plans shall be consistent with the city code and shall be
extremely detailed k) the satisfaction of the city engineer.
b. The grading plan shall show:
(1) The proposed building pad elevation and contour information for each home site.
The |[t ||n8G on this plan shall follow the approved preliminary plat.
/2\ Contour information for all the land that the construction will disturb.
/3\ House pads that:
o. Reduce the grading On sites where the developer can save large trees.
This shall include following the project plans submitted to the city on February
12,2OU4. The house pad locations onLots 5'8.7 and 8. Block 2 shall meet
the approved development setback requirements to more closely match the
other house setbacks and orientation On the street.
b. Meet the 100-fOoL setback from the pipelines for Lot 8, Block 1 and Lot 1.
Block 2.
IR
City Council Meetina 02-23-04
(4) The proposed street and driveway grades as Ed|ovxed by the city 8nQin89c
(5) All proposed slopes On the construction plans. The city engineer shall approve
the plans, specifications and management practices for any slopes steeper than
3:1.[)n slopes steeper than 3:1, the developer shall prepare and implement a
stabilization and planting plan. Ada nnininoUnn, the slopes shall be protected with
(0) wood-fiber blanket, b8 seeded with 8no-maintenance vegetation and be
stabilized before the city approves the final p|8L
(7) Include the tree plan that:
8. 8hOvvS vvhena the developer will nannove. save or replace large tna83. This
plan shall include on inventory of all existing large trees on the site.
b. Shows nV tree removal beyond the approved grading and tree limits.
/7\ All retaining vv8||S on the plans. Any retaining vv8US taller than 4 feet require o
building permit from the city.
/G\ Sedimentation basins or ponds as required by the watershed district or by the
city engineer.
(8) No grading beyond the plat boundary without temporary grading easements
from the affected property 0vvD8r(a).
(10) As little grading as possible north and south of the proposed street. This is
LO keep 8S many Cfthe existing trees 0n the site 8sis reasonably possible.
(11) The pipelines and the 8-foot-wide trail from the cul-de-sac to the south
property line.
C. The street and utility plans shall show:
(1) The street with 8 vv|dih of 28 feet (with parking on one Gid8), shall be 8 9-ton
design with 8 maximum street grade Vf eight percent and the maximum
street grade within 75 feet Of the intersection ot two percent.
/2\ The new street (Dahl Avenue) with continuous concrete ribbon curb, except
where the city engineer determines that concrete curbing i8necessary.
(3) The completion or r8p|GC80SDt of the Curb On the south side of Linwood
Avenue and the restoration and sodding 0f the boulevards.
/4\ Repair of Linwood Avenue (curb, street and boulevard) after the developer
connects hn the public utilities and builds the new street.
/5\ A set Vf utility services tV the eastern part Of the property at248ULinwood
/\v8nU8 and public utility services toeach new lot.
(0) The coordination [f the water main alignments and sizing with the standards
and requirements of the Saint Paul Regional Water Services (SPRVVS).
/7\ All utility excavations located within the proposed right-of-ways or within
easements. The developer shall acquire easements for all utilities that would
be outside the project 8n]8. 11
City Council Meetina 02-23-04
(9) The plan and profiles Of the proposed utilities.
(9) A detail [f any ponds, the pond outlets and the rainwater gardens. The
contractor shall protect the outlets to prevent erosion.
(10) The CU|dG-a8C with @ minimum pavement radius Ofo1 least 42feet.
/11\ Label Linwood Avenue and the new street 8S Dahl Avenue 0n all construction
and project plans.
d. The drainage plan Sh8U ensure that there is no increase in the rote of storm water
run-off leaving the site above the current /pnedev8|Vpnnent\ levels. The developer's
engineer shall:
(1) \/Rrhy inlet and pipe capacities.
C2\ Submit drainage design t8lcV|GLk}nG.
e. A landscape plan for the areas along the street, including the rainwater gardens
and the cul-de-sac island. The coniferous trees shall be at least six feet tall and
any deciduous trees shall U88t least 2 1 /2 inches iOdiameter.
I Change the plat osfollows:
8. Add drainage and utility easements GS required bv the city engineer.
b. Show drainage and utility easements along all property lines onthe final plat.
These easements shall be ten feet wide along the front and rear property lines
and five feet wide along the side property lines.
o. Label any common areas 8sout|OtS.
d. Label the new street 8G Dahl Avenue on all plans.
e. As may be necessary to ensure that houses on Lot 8, Block 1 and Lot 1. Block
would be8t least 1UO feet from the pipelines.
4. Pay for costs related to the engineering department's review of the construction
p|@Da.
5. Secure and provide all required easements for the development including wetland
buffer easements and any off-site drainage and utility easements. These shall
include, but not be limited to, an easement for the culvert draining the pond at the
northwest corner of the plat.
6. The developer shall complete all site grading and retaining vv8|| construction. The
city engineer shall include in the developer's agreement any grading that the
developer O[contractor has not completed before final plat approval.
7. Sign a developer's agreement with the city that guarantees that the developer or
contractor will:
8. Complete all grading for overall site drainage, install all retaining vx8US, install the
landscaping for the rainwater gardens and the Cu|-d8-88C island, install mil2dher
City Council Meetina 02-23-04
necessary improvements and meet all city requirements.
b.* Place temporary orange safety fencing and signs at the grading limits.
c. Provide for the repair of Linwood Avenue (street, curb and boulevard) after the
developer connects to the public utilities.
d. Meet all the requirements of the City engineer.
8. Submit the homeowners' association bylaws and rules to the director of community
development. These are ho assure that there will be one responsible party for the
nn8int8n8nC8 of the COnnnnnn areas, landscaping and retaining vv8||s.
9. Record the following with the final plat:
8. All homeowners' association documents.
b.A covenant or deed restriction with the final plat that prohibits any driveways on
Lots 1 through 0. Block 1 and Lot 9, Block 2from going onto Linwood Avenue.
c. A covenant or deed restriction that prohibits any further subdivision Vr splitting of
the |OtS Or p8[CG|S in the plat that would Cr88b8 additional building Sib8a un|SSS
approved bv the city council.
d. A covenant or association documents that addresses the proper installation,
maintenance and replacement of the retaining vv8||3.
8. Deeds transferring the ownership of{)uUnts Aand B to the city. The city will
accept ownership of these outlots in lieu of charging PAC (park access charges)
with the building permits.
[ All wetland and wetland buffer easements.
The applicant shall submit the language for these dedications and restrictions to
the city for approval before recording.
0. Obtain 8 permit from the Ramsey-Washington K88in} Watershed District for grading.
10. Obtain a NPDES construction permit from the Minnesota Pollution Control Agency
(MPCA).
11. Submit to city staff a copy of the written permission from the pipeline company for
any grading nr construction within the pipeline easement.
12. The property owner shall submit a petition to the city requesting the installation of
the public improvements.
13. |f the developer decides LV final plat part of the preliminary plat, the director Cf
community development may waive any conditions that d0 not apply Lo the final
*The developer must complete these conditions before the city issues agrading permit
Or approves the final plat. 13
City Council Meetina 02-23-04
Seconded bvCOUnCi|nlenlb8rROsSb@Ch |
Councilmember Koppen moved to adoot the following zoning mag change resolution
from F (farm Residence) to R-1 (single Dwelling Residential) for the proposed Woodhill
plat on the south side of Linwood Avenue:
ZONING MAP CHANGE RESOLUTION 04-02-035
VVHERE/\S, MmoevvOOd city staff i3 proposing to change the K48o|evvoOd zoning nnop
from Farm Residence (F)b] Single-Family Residential /R-1\.
WHEREAS, this change applies tO the property located 8t2518 Linwood Avenue iDthe
north one-half of Section 13, Township 29 Range 22, in K8@p|8vvo0d, k8inD8S0t@.
WHEREAS, the property owner is proposing t0 plat the property into 15 lots for single
dwellings.
WHEREAS, the proposed development iS known S8VVOodhi|| and the new legal
description will be:
Lots 1 through 6, Block 1, and Lots 1 through 9, Block 2, Woodhill.
WHEREAS, the history of this change is as follows:
On February 2, 2004. the planning commission recommended that the city council
approve the zoning map change.
2. (]D February 23. 20O4. the city council held 8 public hearing. City staff published @
notice in the Maplewood Review and sent notices to the surrounding property owners.
The council conducted the public hearing whereby all public present were given a
chance to speak and present written statements. The council also considered reports
and recommendations from the city staff and planning COnnnnisSiOn.
NOW, THEREFORE, BE|T RESOLVED that the city council approve the above-
described
The proposed change is consistent with the spirit, purpose and intent of the zoning code.
2. The proposed change will not substantially injure 8rd8tn][tfn}mLheUG80fneighboring
property or from the character of the neighborhood, and that the use of the property
adjacent to the area included in the proposed change or plan is adequately safeguarded.
3. The proposed change will serve the best interests and conveniences Of the community,
where applicable, and the public welfare.
4. The proposed change would have nonegative effect upon the logical, efficient, and
economical extension of public services and facilities, such as public water, S8vverG,
police and fire protection and schools.
5. The owner has plans to develop this property for lots for single-family houses.
Seconded bvCOUnCi|nlenlb8r ROsSb8Ch |
14
City Council 02'23'04
Attachment 6
From:
Erin Laberee
Sent:
Thursday, April 13, 2006 1:38 PM
To:
Ken Roberts
Subject:
Woodhill
Ken,
I visited the Woodhill site on Tuesday, April 11th, 2006 to inspect the wetland mitigation requirements Northpine agreed to
do. The following items were required of them:
1) Remove sediment from the eastern wetland that was deposited when the silt fence was breached. Disturbance in
the wetland must be kept to an absolute minimum.
2) Create an additional 500 square feet of wetland in the eastern wetland by excavating the area flagged by staff, just
north of the existing wetland.
3) Remove trees flagged by city staff. To prevent resprouting, all cut stumps shall have Garlon painted on the stumps
within 15 minutes of cutting. (25 % -42% Roundup may be substituted if temperatures are above freezing.)
4) A wood weir shall be constructed to retain an additional foot of water in the eastern wetland.
5) All disturbed area shall be covered with an erosion control blanket and seeded with a temporary cover crop mixed
in with a native grass as specified by Ginny Gaynor.
6) A gradual infiltration basin shall be created north of the western wetland.
7) The gully that was created when the silt fence was breached shall be filled in, protected with erosion control
blanket, seeded with a temporary cover crop and a native seed mix. If the native seed mix does not establish,
plugs will be required.
All of the above requirements have been completed. Staff will inspect the native seeding this summer and fall to
determine if additional plugs are required. Staff will also monitor the infiltration basin just north of the westerly
pond to ensure it is adequate in size to slow runoff flowing to the wetland.
Erin
IN
Agenda Item H3
TO: Interim City Manager
FROM: Ken Roberts, Planner
SUBJECT: RAMSEY COUNTY CDBG COOPERATION AGREEMENT
DATE: April 18, 2006
INTRODUCTION
Ramsey County is requesting that the city approve an agreement for community development block
grant (CDBG) funds. This agreement would allow the county to receive a guaranteed amount of
money from the federal government. The county uses some of the money for county -wide programs
and distributes the rest to the county's suburbs. The purpose of the money is to develop community
development projects that benefit low and moderate income people.
On April 10, 2006, the city council tabled action on this request to give staff time to gather more
information.
The city has had similar agreements with Ramsey County since 1986. Many projects in the city have
received grants and loans through these agreements. They include The Village on Woodlynn,
Carefree Cottages, Golden Star Apartments, Van Dyke Street Townhomes, Emma's Place, the Family
Service Center, Sibley Cove and many home rehab and improvement projects. Over the past 16
years, 213 homes in Maplewood have received an average rehab grant or loan of $9,000 through
these programs. Since 2000, 96 homes in Maplewood have received rehabilitation and weatherization
funds totaling $639,000 through the county programs.
The county provided city staff with a listing of major projects and the dollar amounts that they have
provided towards the projects throughout suburban Ramsey County since 2000. Please see their list
starting on page two.
DISCUSSION
The county establishes a priority listing for the possible uses for CDBG and HOME funds each year.
As a part of this process, the county invites the staff from each suburban Ramsey County city to
review the proposed list and to give comments to the county about the proposed spending priorities. I
have attached their current priority listing on page five.
It would be in the city's interest to approve this agreement. If the city does not sign this agreement,
the city would have to compete for these funds in a state -wide pool and the other suburban city would
be at a disadvantage because the total CDBG allotment to the county would be smaller. Maplewood's
chances of receiving CDBG money are better through the county. To date, the county has approved
many of the city's requests.
RECOMMENDATION
Approve the attached joint cooperation agreement (page 6) with Ramsey County for CDBG money.
P: \com_dvpt \miscell \Ramsey Co CDRB Agreement
Attachments:
1. Ramsey County CDBGIHOMEIHEF Assistance Listing
2. Ramsey County Priority List for CDBG/HOME Funds
3. Joint Cooperation Agreement
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Attachment 2
Priority Use of Ramsey County CDBGIHOME Funds for FY2006 -07
Housing
This includes:
Rehabilitation of Owner - Occupied Single Family Houses (including energy efficiency
improvements)
j�i Homeownership for First Time Homebuyers who are low to moderate income
ij-� Rehabilitation of Rental Property Large and Small
iii Removal of Dilapidated Structures (single family homes, commercial buildings, both
require eligible re -use of the property, limited to benefiting low and moderate income
persons.)
New Affordable Housing Construction — Families and Seniors
ig-i (may include multifamily, townhouses, assisted living and acquisition of land for
low - income single family home ownership)
j4 Rehabilitation loans for eligible Condominium and Townhome developments.
ij�i Land Trusts
Neighborhood Revitalization
(combination of eligible activities)
Note: dire to the statutory restrictions on the use of CDBGIHOME funds, not all projects
in these categories are eligible. This category is narrowly focused to direct re -use
benefiting low and moderate income persons
➢ This may include Mobile Home Park preservation
Infrastructure Improvements
(limited to eligible low /mod areas)
Job Creation
May include business loans to purchase equipment/machinery, acquisition of land for
business /industry, commercial building rehab. All business loans must create head of
household jobs, at least half of which must be made available to low and moderate
income households.
Attachment 3
AMENDED AND RESTATED JOINT COOPERATION AGREEMENT
This Agreement ("Agreement") is between the Ramsey County Housing and Redevelopment
Authority ("Authority") and Maplewood ("Municipality"), each a political subdivision of the State of
Minnesota, and is made pursuant to Minnesota Statutes, Section 471.59, as amended.
WHEREAS Title I of the Housing and Community Development Act of 1974, 42 U.S.C. §5301
�q �e. as amended, ("CDBG Act") provides for a program of community development block grants;
mme
WHEREAS, computation of a county's population as an Urban County may include persons
residing in units of general local government within the county with which it has entered into
cooperative agreements to undertake or to assist in the undertaking of essential activities pursuant to
community development block grants; and
WHEREAS, Ramsey County, Minnesota qualifies as an "Urban County" as that term is used in
the CDBG Act and is eligible to receive community development block grant funds; and,
WHEREAS, the HOME Investment Partnerships Act, Title 11 of the Cranston-Gonzalez
National Affordable Housing Act, 42 U.S.C. §12701 2t seg_.,_as amended ("HOME Act") provides for
support for affordable housing activities; and
WHEREAS, Ramsey County is a member of the Anoka, Dakota, Ramsey, and Washington
Counties HOME Consortium ("Consortium") formed pursuant to the HOME Act; and
WHEREAS, Pursuant to a Joint Powers Agreement executed May 4, 1993, the Authority
assumed all rights and duties of Ramsey County related to the administration of CDBG and HOME
funds received from the United States Department of Housing and Urban Development ("HUD")
Now, Therefore, the Parties agree:
0
DEFINITIONS
For the purposes of this Agreement, the terms defined in this section have the meanings given
to them:
"Act" means either the CDBG Act or the HOME Act, or both, depending upon the context.
"CDBG Regulations" means those regulations at 24 C.F.R. Part 570, as amended.
"Cooperating Community" means any city, town, or township in Ramsey County that has
entered into a Cooperation Agreement, as amended, substantially similar to this Agreement and its
Amendments.
"HOME Regulations" means those regulations at 24 C.F.R. Part 92, as amended.
"Regulations" means either the CDBG Regulations or the HOME Regulations, or both,
depending upon the context.
2. SCOPE
The Authority and the City of Maplewood will cooperate to undertake or assist in undertaking
community renewal and low and moderate income housing assistance activities and other eligible
activities authorized by the CDBG Act and HOME Act.
The Authority and the City of Maplewood will cooperate in establishing priorities and in
preparation of the application for a grant. The Authority will prepare and submit to HUD and
appropriate reviewing agencies, all necessary applications for a basic grant amount under the CDBG
Act and the HOME Act.
In preparing the grant application and allocating grant funds received, the Authority will
consider projects proposed by the City of Maplewood. The Authority reserves the right to propose
projects that are both consistent with the mutually established goals, needs and priorities and within
its statutory implementation authority. No Municipality shall be required to propose a project.
The Authority shall have final responsibility for selecting projects and will distribute to the city
such funds as are determined appropriate for the city to use in implementing a project. The Authority
may implement projects within the City of Maplewood as are determined appropriate by the Authority.
0
3' TERM
The term of this Agreement is for Federal Fiscal Years 2007 - 2009. The Agreement remains
in effect until the CDBG and HOME funds and program income received with respect to activities
carried out during the initial three year qualification period, and any successive qualification periods,
are expended and the funded activities completed. Neither the Authority nor the City OfMaplewood
may terminate 0r withdraw from this Agreement during that period.
This Agreement will beautomatically renewed for participation insuccessive three year
qu@|ihC@tk]n p8hodS. UnhsSs the Authority Orthe City of Maplewood provides written notice it e|RntS not
tn participate ino new qualification period. By the date specified in HUD's urban county qualification
notice for the next qualification period, the Authority will notify the city in writing Of its right not tV
participate.
Both the Authority and the City of Maplewood are required to adopt any amendment to this
Agreement incorporating changes necessary to meet the requirements for cooperation agreements
set forth in an Urban County Qualification Notice applicable for a subsequent three year urban county
qualification period. Failure to adopt the necessary amendment will void the automatic renewal for
such qualification period.
4. MISCELLANEOUS PROVISIONS
A. The CDBG Act and CDBG Regulations are incorporated herein by reference. The HOME Act
and H{)K8E Regulations are incorporated herein by reference.
B. Nothing in this Agreement shall be construed to prevent or otherwise modify or abrogate the
right of the Authority or the City of M8o|8vvoOd to submit individual applications for
discretionary funds in the event Ramsey County does not receive designation as an Urban
County entity under the CDBGAct
C. Nothing in this Agreement shall preclude the City OfMaplewood from establishing 8 K8UniCipo|
Housing and Redevelopment Authority pursuant to Minnesota Statutes, '
O. |n the event that there is a revision 0f the Act and/or Regulations, which would make this
Agreement out of compliance with the Act, or Regulations, both parties will review this
Agreement to renegotiate those items necessary to bring the Agreement into compliance.
E. The City ofMaplewood shall ind8rnnifv, hold h8rrn|9Gs, and defend the Authority, Ramsey
County, their officials, agents, and employees against any and all liability, losses, costs,
d@nl@g8S 8npRDS8S. d8i[nS or actions, including attorney's f88S which the Authority, R@[nS8y
County, their officials, agents, or employees may hereafter sustain, incur or be required to pay,
arising out of or by reason of any act or omission of the City of Maplewood, its officials, agents
or employees, in the 8x8CutiOD. performance, or failure t0 odSquGL8|y perform its obligations
pursuant tO this Agreement.
F. The Authority shall indemnify, hold h8rnn|8Ss and defend the City OfMaplewood, its officials,
agents, and employees against any and all liability, losses, costs, damages, expenses, claims
Or actions, including attorney's fees, which the city, its officials, agents, Or employees may
hereafter sUsL8in, incur or be required to pay, arising out of or by n]8sOn Uf any act Vr omission
of the Authority, its officials, 8QRnLG or Rnnp|Oy8eG, in the execution, performance, or failure t0
adequately perform its obligations pursuant k] this Agreement.
G. Nothing in this Ao[GR[nSDt Sh8|| constitute 8 waiver by the Authority, R8[nS8y County, or the
City of K88p|Hvv80d of any statutory or common |8vv immunities, |inniLs or exceptions on liability.
H. The Authority and the City of Maplewood shall maintain financial and other records and
8CCOUntS in accordance with the requirements of the Act and Regulations. Such records and
accounts will b8|n such form GsLVpermit the Authority to prepare required reports and to
permit the tracing of grant funds and program income tO final expenditure.
|. The Authority and the City Of Maplewood agree tO make available all records and accounts
with respect to matters covered by this Agreement at all reasonable times to their respective
personnel and duly authorized federal officials. Such records shall be retained aG provided bv
law, but in no event for a period of less than six years from the date of completion of any
activity funded under the Act or less than three years from the last receipt of program income
resulting from activity implementation. The Authority shall perform all audits of the basic grant
amounts and resulting program income as required under the Act and Regulations.
J. All projects UndedGk8DpUrSU@nttOthiSAorRenlentsh8||b8SuNeCttOhO[n8rU|SChGrtRr
provisions, assessment, planning, zoning, sanitary, and building laws, ordinances and
regulations applicable in the City VfMaplewood (in which the project is situated).
K. The parties further agree that pursuant t024CFR57O.5O1 (b). the Municipality is subject tO
the same requirements applicable to subrecipients, including a written agreement as set forth
in24[|FR 570.503.
L. By executing this Agreement the City Of Maplewood understands that it:
1. may not apply for 8nenta from appropriations under the Snna|| Cities or Gbaka [}DBG
Programs for fiscal years during the period in which it participates in the Authority's
COBG program; and
2. may participate in8 HOME Program only through the Authority. K Ramsey County
does not receive 8 HOME formula allocation, the {|Uv of Maplewood may not form 8
HOME consortium with other units of general local government.
M. Both the Authority and the City of Maplewood are obliged to take all actions necessary to
assure compliance with Ramsey County's certification required by section 104(b)of Title |of
the Housing and Community Development Act of 1974, as amended, including Title VI of the
Civil Rights Act of1904. the Fair Housing Act, section 1O9Of Title |Of the Housing and
Community Development Act 0f1974, and other applicable |8vvs. The Authority is prohibited
from funding for activities, in or in support of, any cooperating unit of general local government
that dORS not affirmatively further fair housing within its 0vvD jurisdiction or that impedes its
actions to comply with its fair housing certification.
N. The City of Maplewood has adopted and isenforcing:
1. a policy prohibiting the use of excessive force by law enforcement agencies within its
jurisdiction against any individuals engaged in non-violent civil rights demonstrations;
and
2. 8 policy Ofenforcing applicable State and |VCa| laws against physically barring entrance
to or exit from a facility or location which is the subject of such non-violent civil rights
demonstrations within jurisdictions.
im
By:
David Twa
Ramsey County Manager
CITY OF MAPLEWOOD
By:
Its:
Harry D. McPeak
Assistant Ramsey County Attorney
NJIM11722-
St. Paul, Minnesota
11
Agenda Item H4
ky, 1:4 LY, [0] :?- Ll 10111 ky,
TO: City Manager
FROM: Assistant City Manager
SUBJECT: Special Assessment Agreement Amendment - Legacy Village
DATE: April 17, 2006
INFORMATION
The Hartford Group is asking for a minor amendment to the special assessment escrow
agreement that was approved on April 10, 2006. Legacy Holding and Kennard
Professional Building East would like to modify their agreement so they can pay the
assessments in two payments; the first one is due May 15, 2006, and the second one is
due October 15, 2006.
Finance Director Faust and Dan Cole from Briggs and Morgan have reviewed the
document and both recommend approval of this amendment.
p:sec 3\legacy village special assessment amend 2006
Attachment:
First Amendment to Special Assessments Escrow Agreement
FIRST AMENDMENT TO
SPECIAL ASSESSMENTS ESCROW AGREEMENT
THIS FIRST AMENDMENT TO SPECIAL ASSESSMENTS ESCROW
AGREEMENT ( "Agreement ") is made and entered into this day of , 2006,
by and between LEGACY HOLDINGS -MW, LLC, a Minnesota limited liability company
( "Legacy "); FIRST AMERICAN TITLE INSURANCE COMPANY, a
corporation ( "Title "); KENNARD PROFESSIONAL BUILDING EAST, LLC, a Minnesota
limited liability company ( "Kennard East ") and CITY OF MAPLEWOOD, MINNESOTA, a
Minnesota statutory city ( "City "), (collectively, the "Parties ".)
RECITALS
A. The Parties entered into a Special Assessments Escrow Agreement dated April 13,
2006, relating to real property in Maplewood, Minnesota described as:
That part of Lot 2, Block 2, LEGACY VILLAGE OF MAPLEWOOD, according
to the recorded plat thereof, lying easterly of a line described as follows:
Commencing at the northeast corner of said Lot 2; thence South 89 degrees 46
minutes 12 seconds West, along north line of said Lot 2, a distance of 594.65 feet
to the beginning of the line to be described; thence South 0 degrees 14 minutes 51
seconds East a distance of 357.70 feet to the south line of said Lot 2, and said line
there terminating.
Ramsey County PIN 403.29.22.11.0029 (the "Property ")
B. The Parties now desire to amend the Special Assessments Escrow Agreement to
provide for the timely payment of installments of the special assessment principal and interest
payments required to be made in 2006.
NOW, THEREFORE, in consideration of the foregoing and the terms and conditions
hereinafter set forth, the Parties agree as follows:
1. Title will, upon request, disburse to Kennard East, or another appropriate party, an
amount necessary to allow Kennard East to pay the installments of special assessments that must
be paid with the real estate taxes on or before May 15, 2006 and October 15, 2006. The total
amount necessary to pay these installments of principal and interest in 2006 is $30,663.1 S. One -
half of this amount will be disbursed upon request prior to May 15, 2006 and the other half will
be disbursed upon request prior to October 15, 2006. Any amounts not so disbursed shall be
disbursed by Title pursuant to the terms of the Agreement.
2. The date referenced in Section 4 of the Special Assessments Escrow Agreement
as to fulfillment of the terms of Section 6.2(e) of the Development Agreement, shall be
November 1, 2006.
[Signatures appear on following page]
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
day and year first above written.
LEGACY HOLDINGS -MW, LLC KENNARD PROFESSIONAL BUILDING EAST,
a Minnesota limited liability company LLC a Minnesota limited liability company
RA
Keith Gruebele
Its: Chief Financial Manager
Its:
FIRST AMERICAN TITLE INSURANCE
COMPANY, a
corporation
By: _
Its:
CITY OF MAPLEWOOD, MINNESOTA
a Minnesota statutory city
By:
Its:
By:
Its:
2
AGENDA NO. H5
AGENDA REPORT
TO: City Manager
FROM: Finance Director
RE: Authorization to Purchase Insurance Agent Services
Authorization is requested to purchase insurance agent services from Arthur J. Gallagher
and Company at a cost of $8,500. This company is needed for the renewal of the city's
property and liability insurance coverage that is with the League of Minnesota Cities
Insurance Trust. The insurance policy expires on June 30 and the annual premium on this
insurance is $172,067. Arthur J. Gallagher was selected through a request for proposals
process in 2004 and they currently have over 20 Minnesota cities as clients. Their fee of
$8,500 is in lieu of the normal 10% commission which would be approximately $17,000.
P\WORD\AGN\purchase ins agent services
S\CTY Lists and Reports 2006\Agenda Reports\04-24-06
TO: Greg Copeland, |niarnn City Manager
FROM: Bruce K. Anderson, Parks and Recreation OinonLor
DATE: April 12.2U06 for the April 24City Council Meeting
Agenda Item H6
SUBJECT: Joint Powers Agreement between the City OfM@htom{diand the City of
Maplewood regarding the Operation of Mahtomedi Beach.
The Maplewood Parks and Recreation Department provides lifeguard services for three outdoor
beach facilities. The three facilities are the city ofK88hLOnl8di, the city of Oakdale and White Bear
Township.
The Maplewood Community Center employs 75-80 lifeguards during the summer L8 manage the three
beach operations and M.C.C. p00i The outdoor beach operations provide US not only 8 great source
of revenue, but also improve our employment opportunities, as college students enjoy theU8xibi|itvOf
working both indoors and outdoors.
Enclosed iS the formal agreement from the city of Mahtomedi. The Mahtomedi beach is located on the
south shore of White Bear Lake. U is a snn8U neighborhood beach.
The contract speaks for itself and outlines the services provided by the city of K8Gp|evv0od. In addition
to recruiting, interviewing, hiring, training, 8v8|U8UnQ supervising and monitoring all aquatic st8ff, we
also provide the overall management and supervision for the site seven days a week from noon to 7
p.nn. The beach is traditionally open beginning June 1O through August 2U.
This is the third year that we are providing aquatic services to the city 0fM@hto0edi The enclosed
contract is identical to previous years with the one exception of an increase in fees of $500 from
$22,000 to$22
The contract has been reviewed in the past and approved for format by the city attorney's oMiC8.
Staff will be forwarding copies of the agreements with the city of Oakdale and White Bear Township
when they are completed and approved by the respective communities.
Staff recommends that the city council approve the enclosed agreement between the city [f
Maplewood and the city CfW18hk)nn8di to provide lifeguard services and 8dnninisLn8Uv8 aquatic
services for the Mahtomedi beach.
kph\mahtomedi agreoommom.mcc
Enclosure
2006 JOINT POWERS AGREEMENT BETWEEN
THE CITY OF MAHTOMEDI AND THE CITY OF MAPLEWOOD
REGARDING THE OPERATION OF MAHTOMEDI BEACH
' day IS AGREEMENT, is made and entered into on the /-�' day of
fiu�(X Y-:q — , 2006, by and between the city of MAHTOMEDI (hereinafter referred
to as Mahtomedi, or city of Mahtomedi) and the city of
MAPLEWOOD/MAPLEWOOD COMMUNITY CENTER (hereinafter referred to as
Maplewood, or city of Maplewood); both of which are governmental subdivisions
of the State of Minnesota located in the Counties of Washington, and Ramsey,
respectively.
PURPOSE
It is the city of Mahtomedi's desire that the city of Maplewood, through the
Maplewood Community Center (MCC) hire, train, supervise, and manage
personnel to work at Mahtomedi Beach under the terms of, and during the time
period set forth in, this agreement, below.
The cities of Mahtomedi and Maplewood enter into this agreement
pursuant to Minnesota Statute Section 471.59, (2003).
AGREEMENT
NOW, in consideration of the mutual understanding as expressed herein,
the cities of Mahtomedi and Maplewood agree as follows:
1. Services Provided. The city of Maplewood shall provide the following
services:
a. Recruit, interview, hire, train, evaluate, supervise and monitor all
aquatic staff. Aquatic staff shall consist of lifeguards, water safety
instructors, and water safety aides. All aquatic staff shall be
employees of Maplewood and Maplewood shall discipline and
terminate employees, as necessary.
I. All aquatic staff working at Mahtomedi Beach shall have a
minimum of six (6) months experience working at the MCC,
shall be familiar with and follow Maplewood personnel
2
policies, and shall demonstrate excellent dependability and
responsibility.
fi. All lifeguards working at Mahtomedi Beach shall maintain
the following certifications, at all times during employment
at Mahtomedi Beach:
1, Current certification in American Red Cross Lifeguard
Training.
2. Current certification in CPR for the Professional
Rescuer.
3. Current certification in Waterfront Lifeguarding.
III. All swim-class instructors working at Mahtomedi Beach
shall maintain current certification as an American Red
Cross Water Safety Instructor.
iv. All water-safety aides working at Mahtomedi Beach shall
maintain current certification as a Maplewood Community
Center Water Safety Aide.
b. Determine and set hours of daily operation for Mahtomedi Beach,
subject to final approval by the city of Mahtomedi (12:00pm to
7:00pm, Sunday through Saturday, has been recommended by the
MCC).
c. Make decisions regarding closing the beach and/or canceling or
rescheduling programs due to poor weather conditions.
d. Administer and maintain Mahtomedi Beach and aquatic staff
beginning on June 10, 2006, through August 20, 2006 (open swim
dates).
e. Provide, at Mahtomedi Beach, at all times during the hours of
operation during the open swim dates, a minimum of two on-duty
lifeguards, one of which shall be a Beach Coordinator, Recreation
Supervisor, or Head Lifeguard, as described below. The number of
lifeguards necessary, in excess of two, will be determined by the
MCC, based on demand.
f. Monitor all aquatic staff and ensure that all aquatic staff members
maintain current the certifications listed above. Expiration of any
required certification shall result in release from employment at
Mahtomedi Beach. In the event that any aquatic staff member is
released from employment, for any reason, it shall be the duty of
the city of Maplewood to replace that employee with another
employee who meets all requirements contained in this agreement.
3
g. Administer a swim test to all aquatic staff (speed and endurance),
along with other skills tests, to ensure that all aquatic staff are
physically and otherwise capable of performing all tasks required of
a Red Cross certified Lifeguard. All aquatic staff must achieve
"good" or passing standards in the tests before beginning or
continuing employment at Mahtomedi Beach,
h. Prior to Mahtomedi Beach's opening, the MCC shall assist in the
preparation, and opening, of Mahtomedi Beach.
Conduct a minimum of five (5) in-service training sessions for
aquatic staff working at Mahtomedi Beach, throughout the summer.
In-services shall consist of both in and out-of-water training
sessions. Attendance at these in-service training sessions shall be
mandatory. Lifeguarding, teaching or swimming skills will be
evaluated at the "in—water" in-service and information vital to the
success of the aquatic program will be given at the "dry-land" in-
services.
j. In addition to any other training sessions, the city of Maplewood
shall conduct training sessions on Right to Know, AWAIR, and
Blood Borne Pathogens.
k. Ensure that MCC administrative staff visits Mahtomedi Beach a
minimum of once per week during the open swim dates, to critique,
evaluate, and advise aquatic staff on performance and operation of
Mahtomedi Beach. In addition, periodic unannounced visits shall
be made by MCC administrative staff to evaluate on-the-job
performance of aquatic staff, and to conduct on-the-job skills
testing.
1. After evaluating aquatic staff, meet with staff members individually
and discuss the staff member's evaluation/critique and offer
feedback regarding skills at which the staff member excels and
skills upon which the staff member can improve.
m. Ensure that, at all times during the hours of operation of Mahtomedi
Beach, a Head Lifeguard is on duty. A Head Lifeguard, Beach
Coordinator, or Recreation Supervisor must be a minimum of 18
years of age and have excellent lifeguarding and leadership skills,
as well as customer-service experience.
n. Manage pay records and issue paychecks to all lifeguard staff
working at Mahtomedi Beach.
o. Assist with the daily upkeep and cleaning of the facilities at
Mahtomedi Beach, including the beachfront, restrooms, and
rd
guardhouse. Any maintenance or mechanical problems shall be
immediately reported to the city of Mahtomedi.
p. Supply all equipment necessary to day-to-day lifeguarding
operations at Mahtomedi Beach including, but not limited to, one
backboard, one rescue board, four rescue tubes, one megaphone,
and three sets of snorkeling gear.
q. Administer the operation of a swimming lesson program, following
the guidelines of the American Red Cross Learn to Swim Program.
i. American Red Cross certified Water Safety Instructors
shall teach the following classes:
1. ParenVChild classes,
2. Tot Swim classes.
3. Preschool classes.
4. Level 1-6 classes.
ii. Course descriptions for all classes shall be made available
upon request.
iii. Registration for all swim classes shall be the responsibility
of the city of Maplewood, and all fees collected in
conjunction with swim classes shall be applied to payment
for swim-class program and staff expenses.
iv. Records shall be kept and be made available regarding the
numbers of residents and nonresidents enrolled in the
swimming lesson program.
2. Insurance. The cities of Mahtomedi and Maplewood mutually agree to
indemnify and hold each other harmless for any and all occurrences
relating to coordination, supervision, management, instruction,
lifeguarding, and all other relevant issues relating to the coordination and
operation of a comprehensive aquatics program.
The cities of Mahtomedi and Maplewood shall list each other as
coinsured for all beach-related activities and/or beach operation and
maintenance. All insurance policies and/or agreements relating to beach-
related activities and/or maintenance must be reviewed and approved by
the respective city attorneys, city administrator for the city of Mahtomedi,
and the city manager for the city of Maplewood.
5
All insurance policies and/or agreements relating to beach-related
activities shall provide that the insurance carrier will notify the cities of
Mahtomedi and Maplewood, individually, at least thirty (30) days prior to
the effective date of any policy cancellation, modification, or non-renewal.
3. Swim-area Location. The area of Mahtomedi Beach to which this
agreement pertains (swim area) shall be the-southern 75 feet of the city of
Mahtomedi's beach property fronting White Bear Lake.
4. Dock Location. The city of Maplewood will assist the city of
Mahtomedi with determination of the proper location and formation of the
dock structure. Factors determining the location, formation and
adjustment will be based upon providing maximum safety for patrons and
staff. Installation and adjustments of the dock will be performed by the city
of Mahtomedi.
5. Compensation. The city of Mahtomedi agrees to provide the city of
Maplewood with an annual administrative and employee-expense fee of
$22,500.00 for services rendered pursuant to this agreement. Mahtomedi
shall pay this sum in three payments, under the following terms:
a. The first of such payments, in the amount of $7,500, shall be made
to the city of Maplewood no later than June 30, 2006.
b. The second payment, in the amount of $7,500, shall be made to the
city of Maplewood no later than August 4, 2006.
c. The final payment, in the amount of $7,500, shall be made to the
city of Maplewood no later than September 1, 2006.
6. Data Compliance. The city of Maplewood agrees to comply with the
Minnesota Data Practices Act and all other State and Federal laws relating
to data privacy of confidentiality. The city of Maplewood will immediately
report to the city of Mahtomedi any request from third parties for
information relating to this agreement. The city of Maplewood agrees to
promptly respond to inquiries from the city of Mahtomedi concerning data
requests. The city of Maplewood agrees to hold the city of Mahtomedi, its
officers, and employees harmless for claims resulting from the city of
Maplewood's unlawful disclosure of use of data protected under State of
Federal laws.
7. Discrimination and Harassment Compliance. The city of Maplewood
agrees to abide by the requirements of the Americans with Disabilities Act
1.1
of 1990 (ADA), the Human Rights Act (Minnesota Statute Chapter 363),
and Title 7 of the Civil Rights Act of 1964. These laws deal with
discrimination based on race, gender, disability, religion, sexual
preference and sexual harassment. Violation of any of the above laws will
render this agreement terminable at the discretion and election of the city
of Mahtomedi.
8, Termination. This agreement shall terminate on September 10, 2006. In
the event that this agreement shall terminate prior to that date upon
agreement of both parties or as indicated in Part 3, above, compensation
shall be paid to the city of Maplewood on a pro-rata basis, for services
rendered.
9. Breach Upon breach of any term of this agreement, the breaching party
shall immediately act to remedy the breach and reimburse the non-
breaching party for any and all costs and expenses, including attorney
fees incurred due to the breach. Upon failure to immediately remedy any
breach of any term of this agreement, the breaching party agrees to be
liable to the non-breaching party for any and all costs and expenses,
including attorney fees, incurred due to the breach.
10. Notices. Any notice, demand, or correspondence authorized and/or
required under the agreement shall be in writing and shall be delivered by
hand or sent via certified mail to the other party as listed below.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed effective this 1 day of 44A r(- �ib 2006,
and shall remain binding and in effect until such time as the city of Mahtomedi
makes final payment to the city of Maplewood, according to the terms set
forth in this agreement. This agreement may be extended or renewed
beyond the date of termination, by election and execution of and by both
parties hereto of a document of renewal or extension setting forth the terms of
the renewal or extension.
Dated 7 2006
CITY OF MAHTOMEDI
600 Stillwater Road
Mahtomedi, MN 55115
Judson Marshall
M a yor
AND
7
By
Ci Admini trator
CITY OF MAPLEWOOD
1830 County Read B East
Maplewood, MN 55109
Dated ,2006 By
Mayor
=I
WeAmmmi
Agenda Item H7
AGENDA REPORT
TO: Greg Copeland, Interim City Manager
FROM: R. Charles /\hi Director Of Public Works/City Engineer
Bryan P. Nagel, Street Superintendent
SUBJECT: Purchase of 2006_2007 Winter Road Salt
DATE: April 17, 2006
INTRODUCTION
Each year the street maintenance division purchases de-icing salt under a state cooperative purchasing
Project Description
In order to be iOC|UdRd in this pnJgr8[n. the state requires US to submit our estimated salt D98dS for the
2006-2007 season. Based on what was carried over from last season, vve estimate salt needs 8t1.U00
tons for the 2006-2007 season. The funds for this purchase are budgeted under the snow and ice control
program. We estimate that we will spend $45,000 although this item is purchased on an as-need basis
during the winter season. Early orders are required tV assure availability. Approval LO place the
order/purchase iarequested.
It is recommended that the City Council authorize the purchase of de-icing salt up to $45,000 under state
contract.
Agenda Item H8
AGENDA REPORT
TO:
Greg Copeland, Interim City Manager
FROM:
R. Ch@rl8S/\hi Public Works Director/City Engineer
Bryan P. Nagel, Street Superintendent
SUBJECT:
Purchase of Bituminous Materials
DATE:
April 18, 2006
INTRODUCTION
Each year the largest impact on the street department's maintenance material fund is spent on bituminous
purchases from T.ASohifskv. |n past years the costs ranged from $20.000bD$35.000. This b;onannual
necessity to maintain roads by patching. paving, and curb vvVrh. Due to the increasing price of oil, this item
iS very difficult tO estimate and cannot be assured Gt this time. |tiS anticipated that the various purchases
for this maintenance work will approach $35.00O during the 2000 maintenance season. Authorization to
purchase this Vn8n as-needed basis iSrequested.
Authorize the Street Superintendent to purchase the necessary bituminous materials up to a maximum of
$35.008Sneeded to perform street maintenance.
Item H9
MEMORANDUM
To: Interim City Manager Copeland
From: City Clerk
Date: April 18, 2006
Re: Temporary Gambling Resolution
Introduction
Russell Schoveiller has submitted an application for temporary gambling on behalf of the
St. Paul - Minneapolis Bulldog Club. The club meets at the Best Western Maplewood Inn,
1780 County Road D, and will also be holding their raffle at the Inn.
The event will be held on May 20, 2006 from 7:00 p.m. to 8 :00 p.m. Funds raised will be
used to cover the cost of the hotel and the judges for their dog show that will also be held
on May 20 Prizes that will be used at the raffle are donated by members of the club
and are mostly related to dogs or raising dogs.
In order for the State of Minnesota to issue a temporary license, approval of the following
resolution from the City is required:
RESOLUTION
BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that
the temporary premises permit for lawful gambling (raffle) is approved for the Best
Western Maplewood Inn, 1780 County Road D, Maplewood, Minnesota.
FURTHERMORE, that the Maplewood City Council waives any objection to the
timeliness of application for said permit as governed by Minnesota Statute §349.213.
FURTHERMORE, that the Maplewood City Council requests that the Gambling
Control Division of the Minnesota Department of Gaming approve said permit
application as being in compliance with Minnesota Statute §349.213.
NOW, THEREFORE, be it further resolved that this Resolution by the City
Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for
their approval.
Recommendation
Approve the above resolution for temporary gambling.
Agenda Item H10
(Amended 04-20-06)
TO: City Manager Greg Copeland
FROM: Steve Lukin, Fire Chief
SUBJECT: Live Burn Training ROG
DATE: April 17, 2006
INTRODUCTION
At the February 13, 2006 council meeting, I provided the city council with action steps that the department
would take in regards to live burn training ROG's (Recommended Operating Guidelines) and whether or
not the explorers post would continue to participate in live burn training.
The training committee met several times and developed the attached ROG which includes a checklist that
must be followed. The officer in charge of the training and the safety officer assigned to the burn will go
over the checklist to ensure that all necessary safety requirements are met. If all items on the checklist
have not been completed, the burn will not take place.
FTI — TTe are presently working on the necessary permits to do live training burns in southern IT.W-p.le-A
where we will implement the new ROG.
W1
III i
I Subject: II ROG #: I
Live Fire Training /Acquired Structures 35
I Approved: Deputy Chief Svendsen & II Initiated: I
Training Committee Members Mar 16, 2006
Approved: Steve Lukin
Fire Chief
Revised:
The purpose of this ROG is to establish recommended guidelines for conducting training fires in an acquired structure
while complying as closely as possible with NFPA standard 1403 to meet our firefighting training needs and safety.
General Usage
Any fire department member or outside agency wishing to use the acquired structure must first obtain permission
from the fire chief or the deputy fire chief.
The time and date of the training drill must be scheduled with the deputy fire chief.
An officer representing the Maplewood Fire Department must be on -site for any five fire drills involving the
acquired structure.
As defined by NFPA 1403, it states an "Acquired Building is a Structure acquired by the authority having jurisdiction
from a property owner for the purpose of conducting live fire training evolutions." The authority having jurisdiction is
Maplewood Fire Department.
All non - Maplewood Fire agencies trust comply with this policy.
Required Papers and Documents
Ownership of the acquired structure will be determined prior to its acceptance by Maplewood Fire
Department. Written permits and/or permissions will be secured from the owner of the structure before any
live fire training will take place within the acquired structure.
The evidence of a clear title is required from the property owner.
At the owner's expense, an asbestos inspection will be performed. Any asbestos found will be disposed of at
the owner's expense. A detailed description of the anticipated condition of the acquired structure after the
training evolution(s) and the method of returning the property to the owner will be put into writing and will
be acknowledged by the owner.
A proof of insurance cancellation or a signed statement of nonexistence of insurance shall be provided by
the owner of the acquired structure prior to acceptance for use by Maplewood Fire Department.
All documents specified will be available to outside, contract and other separate training agencies by
Maplewood Fire Department and will be notarized by a notary of Ramsey County.
A copy of this ROG and a copy of NFPA standard 1403 will be on site
A copy of the RQG and NFPA standard can also be found on the City's S drive under Fire.
COMMAND
One officer on the scene shall be designated as "Command" and will assume the command functions.
One officer will assume the senior advisor role.
Safety - A safety officer will be apointed at all structural training fires and will assume safety officer
responsibilities. The safety officer will monitor personnel and fire conditions, work with command to ensure
all safety procedures are complied with, and risk to personnel is minimized.
A Command Post shall be established and positioned to afford maximum visibility of the structure,
operating companies, and fire conditions.
COMMUNICATIONS
Command is responsible for establishing radio communications with each company officer or training
officer involved in the drill. All radios will be checked for proper functioning and correct channel prior to
initiating training fire operations. This channel will be relayed to dispatch for proper notification.
Companies operating at the training fire will continuously monitor the assigned radio channel.
DIVISIONSIGROUPS
To eliminate confusion and provide adequate scene control, all personnel operating within the fireground
perimeter shall operate under the direction of a division/group officer. The fireground perimeter shall be
defined as the hazardous area surrounding the burn structure and shall be determined by command. The
following divisions /groups shall be established on all acquired structure fires.
Division 1,2,3,etc. - Company or training officer directing interior suppression activities.
Rescue - Provide a staffed, charged back -up line for each fire attack team in position to assist in fire
extinguishment and rescue of interior personnel. This will be manned by experienced firefighting
personnel (not recruit firefighters).
Rapid Intervention Team (RIT) - shall consist of a minimum of two (2) firefighters. A company
officer should be in charge of`each RIT unit. The safety officer will determine how many RIT teams
should be set up.
SAFETY
The safety officer shall have full authority to intervene, control, or stop any aspect of the operations when in
his/her judgment, a potential or real risk to personnel exists. He /she will not be assigned other duties that
would distract from his/her safety responsibilities.
Additional safety officers may be assigned to the training fire if the conditions dictate. Responsibilities of
the safety officer {s) will include, but not limited to, the prevention of unsafe acts and elimination of unsafe
conditions.
All Safety officers assigned to the position of safety will be in full turnout gear wearing an SCBA.
Company officers acting as instructors will be responsible for the direct supervision of assigned students
and their safety and welfare, including the prevention of unsafe acts and the elimination of unsafe
conditions.
The number of personnel involved in training fires often exceeds the number normally assigned at actual
incidents. To reduce risk and assist with scene management, training fire participants shall be formed into
individual companies consisting of no more than five (5) members and be supervised by a company officer.
Exposing recruit firefighters to live fire conditions presents special safety considerations.
All firefighters involved in administering acquired structure training fires shall have received training to
meet the performance objectives of Firefighter I, NFPA 1001 in:
• Safety
• Fire Behavior
• Portable Extinguishers
• Personal Protective Equipment
• Ladders
• Fire Hose, Appliances, and Streams
• Overhaul
• Water Supply
• Forcible Entry
• Vetilation
One officer on the scene shall be designated as an accountability officer and will assume the accountability
functions.
To enhance accountability and to improve tracking of firefighters in the Hot Zone, the Personnel
Accountability Report or P.A.R. system shall be used.
The P.A.R. system shall be used at the following accountability benchmarks:
• Any report of a trapped or missing firefighter
• By all crews reporting an "All Clear"
• At a report of fire under control
• Upon exiting the structure
• Sudden hazardous event
• Change from offensive to defensive mode
• At the discretion of Command
• Evacuation Signal (one continuous air horn blast)
One P.A.R. Tag will remain with the designated accountability officer near the "point of entry" to the Hot
Zone. Upon entry, crews will turn in their P.A.R. tag. Upon exit, the crew must retrieve their P.A.R. Tag.
The accountability status board will contain only the P.A.R. Tag of those crews in the Hot Zone.
No personnel shall be permitted to act as a victim(s) during training fires
To reinforce safety procedures, a protective clothing and equipment inspection shall be conducted on all
firefighters immediately prior to and after engaging in suppression activities. The inspection shall ensure
that all clothing and equipment is serviceable and worn in a manner to provide the maximum personal
protection. Any damage to protective clothing or equipment will be reported to Command
immediately.
REQUIRED FIRE EQUIPMENT AND COMPANIES
All fire attack and backup team hose lines shall be supplied by one pumper with its own water supply. An
additional pumper is required for a dedicated RIT hose line(s). This pumper and crew will be dedicated to
this job and no other. All hose lines will be flow tested to confirm a minimum of 150 gpm immediately prior
to igniting the fire. An ambulance must be on scene to provide care for any injuries or transport.
ACQUIRED STRUCTURE PREPARATION
All doors, windows, and ventilation props necessary for the training drill shall be checked and operated
prior to any live fire conditions to ensure correct operation. An acquired structure shall be left in a safe
condition upon completion of each live fire exercise. Debris hindering the access or egress of firefighters
shall be removed before continuing further operations.
PRE - PLANNING
A pre -fire tour of the acquired structure is required.
ATTACK PLAN
The officer in charge shall develop an attack plan based upon information obtained during the pre -plan and
building preparation stages.
The Attack Plan shall specify:
• Points of ignition
• Amount of fire load
• Position of entry attack lines
• Position of RIT units
• Accountability Plan
All personnel involved in the drill shall be instructed on each element of the attack plan prior to igniting the
structure and shall receive a walk- through briefing of the building prior to each training fire. An evacuation
plan and signal shall be reviewed and agreed upon.
NOTIFICATION OF TRAINING FIRE ACTIVITIES
Prior to conducting burn building training fires, the following notification must be made.
• Fire training supervisor or designee
• Dispatch
• Neighboring stations for coverage
ON -SITE BURN OPERATIONS CHECKLIST
• Adequate fire apparatus on site
• Fire load; conservative; not excessive
• Ignition location determined
• Safe ignition fuel utilized
• FIRESTARTER in full protective clothing/SCBA
• Protection line in place for FIRESTARTER; manned and charged
• Training Officer on -scene or designee
• Safety Officer on -scene
• Command and divisions /groups established
• Command location identified and announced
• All radios checked for proper functioning /channel
• Divisions /groups established
• Accountability Officer established
• Attack lines in place, flow tested for a minimum of 150 gpm each
• RIT lines in place, flow tested for a minimum of 150 gpm each
• RIT staffed by minimum of two firefighters
• One RIT unit in place (with hoseline) for each attack entry team
• Fire attack entry and RIT units in full protective clothing, PASS and SCBA checked for proper
functioning
• Attack plan established and understood by all
• Walk- through briefing conducted for all crews
• Rescue plan established and understood by all
• P.A.R. Tag and status boards near point of entry
• Ambulance on scene with rehab established
The burn will not take place until all points on the operations checklist are met. The Commanding officer
and the safety officer will sign off on the checklist stating that all checklist items have been met.
STARTING THE FIRE
The use of flammable or combustible liquids, as defined in NFPA -30, shall be prohibited for use in
live fire training evolutions. Only Class A materials shall be used in live fire training. A charged and
manned hose line shall be in position to provide additional protection. The ignition process will be
conducted under the direct supervision of the safety officer.
Command shall assign an experienced firefighter to become FIRESTARTER. It is the responsibility of the
FIRESTARTER to initially ignite the fire. FIRESTARTER shall also regulate the fuel load for each
evolution to maintain a tenable atmosphere inside the burn rooms.
The ignition of the fire shall be coordinated through Command so the burn rooms do not become overheated
before attack teams make entry.
POST BURN ACTIVITIES
The building shall be left in a safe condition upon completion of live fire training. All hot spots shall be
completely extinguished to prevent re- kindle. It is recommended that an infrared camera be utilized to locate
hot spots. Members shall be rehabed and re- hydrated. Protective clothing shall be checked for damage as
well as any personnel injuries and SCBAs shall be returned to service.
Agenda Item 11
TO:
City Manager
FROM:
Ken Roberts, Planner
SUBJECT:
Conditional Use Permit Review and Revision
PROJECT:
A0apUstree Group Home
L(}{|/\T|(}N:
2831 8oUth|8vvn Drive
DATE:
April 17, 2006
INTRODUCTION
The city council has requested 8 review Vf the conditional use permit (CUP) for 8 group home
located at2831 SoutNavvn Drive. Mr. Jon Brandt, representing the K8op|etree Group Home,
opened 8 group home for VptO12 residents in8n existing duplex. (See the maps on pages four
and five). State law allows K48p|8tr8e (and all Qn]Up homes) to have Upk}six residents living in
the group home without city approval. To have more than six residents iD the home, the city must
approve 8 CUP for the property.
[hl December 13.2OO4. the city council approved @ conditional use permit for the K88
Group Home at 2831 8oVth|8vvn Drive. This CUP was subject to five conditions of approval. (See
the city council minutes starting on page six).
[)n May 25.2O05. city staff and the city council held a neighborhood meeting to share information
about the group home, including @ review 0f its operations.
{)n November 3O,2OU5, city staff and the city council held a second neighborhood meeting about
the group home. This meeting was to review the operations of the group hnnoe, to review the
conditional use permit and iOdiscuss any police calls, concerns Vr other activities related LOthe
group home. (Please see the minutes from this meeting starting Vn page nin9.\
{)n January 23,2O08, the city council reviewed the conditional use permit for this property. The
council, after review and discussion, took no action to change the existing permit. (See the
minutes on pages 12 and 13).
DISCUSSION
Mr. Brandt and the group home are meeting all the conditions of approval as set by the city
council in20O4. Staff isnot aware Vfany major iSgV8s or problems with the group home Orwith
its operations.
L1. Rabbet [f the Maplewood Police Department reviewed the police calls k] the property for the
time period between January 1, 2005. and today. He noted that the police department has nine
case numbers associated with Mapletree. They included:
1. Four administrative
2. One for o missing person (uDf0Unded)
3. One fire alarm
4. One suspicious person (reported by the K8op|etreestaff)
5. One probation violation arrest
6. One warrant arrest.
Lt. RGbb9ft noted that both arrests were for out 0f county agencies.
Thomas 8kOrozeSk ' the attorney for Mapletree, submitted o letter outlining his concerns about
this review by the city council. His letter starts on page 14.
Based On the history of the rSCmDt D0|icG C@||S t0 the facility, it is the OpiOk]D of city staff that the
group home is meeting the purpose and intent of Condition Five as adopted by the city council in
2004. However, if the council wanted to clarify the intent and purpose of Condition 5, the police
department has suggested changing Condition 5 of the CUP approval about criminal activity to try
to address some of the concerns nf the neighbors. | have included the proposed language
change iO the resolution iO the staff recommendation.
Adopt the resolution starting on page 17. This resolution revises the conditions 0f approval for the
conditional use permit for the M8o|Htnee Group Home to have Vp0J12 residents living intheir
residential facility 8t2831 SoUth|8vvn Drive. This permit shall be subject t0 the following
conditions: (The additions are underlined and the old language is crossed out)
The owner or operator of the facility doing the following:
8. Parking of vans 0r vehicles for this facility shall b8On the driveway orinthe
garage. All employees shall not park oD the street. There shall benOmore
than three visitor vehicles on the property.
b. There ShGU be OO more than 12 [GSd8OtS living in the facility @t any U[n8.
C. Have the night awake sLaffin'o|8ce before adding any more residents or
sooner, if required bv other licensing agencies.
d. Adding additional onsit8 9|8[tn}niC monitoring to the facility (including window
@|8[[nS) before adding more residents.
8. Having 8n annual open house for the neighbors [f the facility.
Make all the corrections/additions aS required bvthe fire marshal.
2. The owners or operator shall not do any maintenance or repair of their vans or
vehicles on the public street.
3. The operator shall get the necessary licenses 0r approvals from Ramsey County or
from the State of Minnesota.
4. The owner Or operator shall ensure that the house has the proper emergency exits
and smoke detectors that meet current standards before adding any additional
residents above the six allowed by law.
5. The citV council shall review this permit in one Vear or immediatelV if there are two
incidents of criminal activity occurring at the group home directly involving a group
home resident.
SITE DESCRIPTION
Site size: 13,O68 square feet (O.3O acres)
Existing Land Use: double dwelling
SURROUNDING LAND USES
North: Houses Vm8OUthlawnDrive
East: Double dwellings across South|8vvnDrive
South: Houses ODS0uth|8vvODrive
West: Future Mapletree townhouse site
CRITERIA FOR CUP APPROVAL
Section 44-1097(a) states that the city council may approve 8 CUP, based on nine standards.
(See findings 1-9 in the resolution on pages 17 through 19.)
PLANNING
Existing Land Use Plan designation: R-3(K4) /nl8diVn+dengh/residential)
Existing Zoning: R-2 (single or double dwellings)
Attachments:
1. Location map
2. Area map
3. 12-13-04 city council minutes
4. 11-3U-UG neighborhood meeting minutes
5. U1-23-UG city council minutes
G. April 12.20UG letter from Thomas Gkorczeoki
7. Conditional Use Permit Revision Resolution
Attachment 1
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Address Map
2831 Southlawn f
Mapletree Group Home ` N
Attachment 3
MINUTES
MAPLEWOOD CITY COUNCIL
7:00 P.M. Monday, December 13, 2004
Council Chambers, City Hall
Meeting No. 04 -28
0
C
N
CALL TO ORDER
PLEDGE OF ALLEGIANCE
Mayor Cardinal asked all residents to remember all those who are serving the country over
the Holiday Season.
ROLL CALL
Robert Cardinal, Mayor
Present
Kathleen Juenemann, Councilmember
Present
Marvin Koppen, Councilmember
Present
Jackie Monahan - Junek, Councilmember
Present
Will Rossbach, Councilmember
Present
NEW BUSINESS
4. Conditional Use Permit — Maple Tree Group Home (2831 Southlawn Drive)
a. City Manager Fursman presented the staff report.
b. Planner Roberts presented specifics from the report.
b. Commissioner Ahlness provided the Planning Commission report.
C. John Brandt, the applicant provided further specifics.
d. The following person was heard:
Mick Manders, 2804 Southlawn Drive, Maplewood
Councilmember Juenemann moved to extend the meeting until all agenda items were
addressed.
Seconded by Councilmember Rossbach
Ayes -All
Councilmember Rossbach moved to adopt the following; resolution approving a CUP for the
Mapletree Group Home to have up to 12 residents living in their residential facility at 2831
Southlawn Drive:
City Council Nutting 12 -13 -04
Attachment 3
CONDITIONAL USE PERMIT RESOLUTION 04 -12 -222
MAPLETREE GROUP HOME
WHEREAS, Mr. Jon Brandt, representing the Mapletree Group Home, is requesting that
Maplewood approve a conditional use permit to have up to 12 residents live in the residential
facility (group home) on the property at 2831 Southlawn Drive.
WHEREAS, this permit applies to the property at 2831 Southlawn Drive. The legal
description is:
The south 96 feet of the north 636 feet of the east 158 feet of the SE1 /4 of Section 3,
Township 29, Range 22, Ramsey County. (PIN 03- 29 -22 -41 -0415)
WHEREAS, this history of this conditional use permit is as follows:
1. On November 15, 2004, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners. The
planning commission gave everyone at the hearing a chance to speak and present written
statements. The commission also considered reports and recommendations of the city
staff. The planning commission recommended that the city council deny this permit.
2. On December 13, 2004, the city council discussed this request. The council gave
everyone at the meeting a chance to speak and present written statements. The council
also considered reports and recommendations of the city staff and planning commission.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above -
described conditional use permit based on the building and site plans. The city approves
this permit because:
The use would be located, designed, maintained, constructed and operated to be in
conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding area.
The use would not depreciate property values.
4. The use would not involve any activity, process, materials, equipment or methods of
operation that would be dangerous, hazardous, detrimental, disturbing or cause a
nuisance to any person or property, because of excessive noise, glare, smoke, dust,
odor, fumes, water or air pollution, drainage, water run -off vibration, general
unsightliness, electrical interference or other nuisances.
5. The use would generate only minimal vehicular traffic on local streets and would not
create traffic congestion or unsafe access on existing or proposed streets.
6. The use would be served by adequate public facilities and services, including streets,
police and fire protection, drainage structures, water and sewer systems, schools and
parks.
City Council M7eting 12 -13 -04
Attachment 3
7. The use would not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval is subject to the following conditions:
1. The owner or operator of the facility doing the following:
a. Parking of vans or vehicles for this facility shall be on the driveway or in the
garage. All employees shall not park on the street. There shall be no more than
three visitor vehicles on the property.
b. There shall be no more than 12 residents living in the facility at any time.
C. Have the night awake staff in -place before adding any more residents or sooner,
if required by other licensing agencies.
d. Adding additional onsite electronic monitoring to the facility (including window
alarms) before adding more residents.
e. Having an annual open house for the neighbors of the facility.
f Make all the corrections /additions as required by the fire marshal.
2. The owners or operator shall not do any maintenance or repair of their vans or vehicles
on the public street.
The operator shall get the necessary licenses or approvals from Ramsey County or from
the State of Minnesota.
4. The owner or operator shall ensure that the house has the proper emergency exits and
smoke detectors that meet current standards before adding any additional residents
above the six allowed by law.
5. The city council shall review this permit in one year or immediately if there are two
criminal offenses related to the facility or to its residents.
Seconded by Councilmember Monahan -Junek Ayes- Councilmembers
Juenemann, Monahan -Junek and Rossbach
Nays -Mayor Cardinal and Councilmember Koppen
City Council Mgeting 12 -13 -04
Attachment 4
MAPLETREE GROUP HOME MEETING NOTES
NOVEMBER 30, 2005 6PM
Councilmember Will Rossbach convened the meeting at 6 pm. Staff present included,
Assistant City Manager, Melinda Coleman, Chief Thomalla and Lt. Rabbett. Mayor -
elect Diana Longrie and Councilmember elect Erik Hjelle were also present.
Mr. Rossbach welcomed everyone and indicated that the purpose the meeting was to hear
about impacts of the increased size group home to the neighborhood since May.
He indicated that he was aware of 4 police calls this year; 2 of them were highly visible
and as he understood it related to other jurisdictions picking up individuals with parole
violations.
Chad Zwickey, a renter of Mr. Brandt's apartment and former group home resident stated
that the boys are always respectful to him and his fiance.
Ben Jackson and Deb Mielke are members of the advisory committee. They indicated
that they had a meeting and and invited a parole officer to speak and share information
about how the court and follow up system works. They also indicated that they could be
called at any time about activities or concerns with the group home and they would
contact Mr. Brandt.
Comment. Notice more kids on the street this past few months. Black camero racing
down the street several times on the second Thursday in November.
Answer: This was a former Mapletree resident visiting and showing his car. Staff will
talk to him.
Question: Can residents come and go as they please?
Answer: Residents can not leave without permission from staff.
Comment: Notice an increase of foot traffic on the street. Has had to ask boys to move
out of the way on the street. Boys are also hanging out behind the US Bank.
Answer: The boys walk Cody to the field over by the bank.
Question: Can the residents bring girls to the facility?
Answer: The residents can have visitors.
Question: Are the kids on probation?
Answer: Most are, some are not. They may be on probation just as any other child living
or attending schools in Maplewood.
Comment: The boys at Mapletree are kids that can't live at home.
Response: Judges evaluate and decide what boys are deemed appropriate to live in an
independent living situation such as Mapletree.
9
Attachment 4
Question: Please explain why Mapletree's web site states that it is a "high risk" facility?
Answer: It was explained that the boys here may have many different behaviors or
mental health issues, could be suicidal or run - aways. These boys need a higher level of
supervision and Mapletree is staff with 24 hour supervision. Residents should call
Mapletree if they see boys out un- supervised.
Question: How many boys are there?
Answer: 9
Comment: The new construction project behind Mapletree has been vandalized 3 times.
There are concerns about who is doing this.
Question: Could the police dept explain the activity with the various incidences of
squads at the group home.
Response: Lt Rabbett responded: There were three calls for service during the year to the
address. One was a missing person report that was unfounded since the person was at a
school sponsored activity. One was a suspicious activity report that was unfounded, and
one was an assist other agency where a person was picked up on a probation violation for
Dakota County. In addition, an investigation into theft at the Maplewood Mall led to an
arrest at the group home.
Comment: Mr. Brandt indicated that when the boys go to court appearances, or comet to
visit Mapletree from a correctional facility, they are sometimes transported by the County
Sheriff's department. It is standard protocol to use hand cuffs.
Question: We need to have a clarification of what constitutes a police call, with regards
to the conditional use permit.
Response: It was noted that this should be clarified when the CUP is reviewed in January
of 06.
Question: How does this group home differ from the group home in St Paul, the
Arlington and Brown facilities?
Answer: These are short term shelters and do not have the screening process that
Mapletree residents go through. They often will have high risk behavior residents.
Brown House is a residential treatment facility.
Question: What is the success rate of residents at Mapletree?
Answer: Very few residents have been kicked out of the program; all most of the boys
get diplomas and/or make the transition to independent living.
Question: How many counselors are on staff?
Answer: In the morning, while the boys are at school, there is a single staff person. In
the afternoon there are 2 -3 and over the 24 hour period will be 1- 5 staff.
Comment: Please accept a standing invitation to visit the home at any time to check out
the boys and activities that they are involved in.
im
Attachment 4
Comment: With double the number of kids, double the risk to the neighborhood.
Comment: Kids are hanging out at Chad's apt. (next door). Cody is still running loose
through the neighborhood. Caused their dog to break through a screen door. Mr. Brandt
will not pay for the repairs. Note- staff has heard that this has changed and that Mr.
Brandt has agreed to pay for the damaged screen.
Comment: Concern with increase of vehicle traffic. Not concerned about the boys but
the concerned about girls with the Mapletree boys.
Question: What is the curfew for the boys?
Answer: Generally before bedtime: 10 pm weeknights and midnight on weekends.
Question: Is Mapletree just for Ramsey County residents?
Answer: No, residents can come from anywhere in Minnesota.
Council member Rossbach summarized what he heard from comments, etc.
Increase in vehicle and pedestrian traffic, more people and activity in the neighborhood.
Dog is still an issue. Varying views were shared on the level of concern with overall
Mapletree operations and number of boys. Need a better definition of what constitutes a
criminal offense at the facility. Need to learn how to share information better on why
squads are presents or explanations of other activities.
It was also noted that the Resident Advisory Committee plans to meet every 6 months.
Concerns can be addressed with them at any time. More information sharing is a positive
way to help everyone understand the operations and increase comfort levels with
Mapletree residents.
It was pointed out that the CUP would be reviewed in January of 06 and that residents
would be notified by mail of the meeting date and time.
Submitted by Melinda Coleman, Assistant City Manager
P: Sec. 3 Mapletreeminutes. 11. 30.05
11
��
MINUTES
MAPLEWOOD CITY COUNCIL
7:02P.k8. Monday, January 23.20O0
Council Chambers, City Hall
Meeting N0.00-02
Attachment
A meeting of the City Council was held in the Council Chambers, at the Ci Hall, and was called to
order at 7:02 P.M. by Mayor Longrie.
PLEDGE OF ALLEGIANCE
ROLL CALL
Diana L0ngh8
Present
David B@do[CounCi|nnernber
Present
Erik HUe||e.CounSi|nnennber
Present
Kathleen Ju8n8nn8nn.CoVnci|nnennb8r
Present
Will RoSsb8Ch.[|oVnCi|nnennU8r
F
NEW BUSINESS
4. Conditional Use Permit Review — K88p|8Lnee Group Hnnn8 (2831 8Vuth|8vvn Drive)
a. City Manager Fursman presented the report.
b. Senior Planner Ekstrand presented specifics from the report.
Mayor Longrie moved to accept the staff report.
Seconded bvCoUn[i|nlemb9rRosSU8Ch |
John Brandt, the applicant, was present for council questions.
d. The following persons were heard:
Mick K83ndens
Bob Ziok.2331 Penn Place, North St. Paul
Stacey Walsh, 1870 Deter Street, Map|8vvnOd
E8r|8U8nbrien. 1795R8d8tz. K48p|evvooU
NiC0|RZuk. 2799 SOuth|ovvn Drive, K8op|evvOOd
Rinh@PdK8CP{8nS 1825R8d@tz.Maplewood
CoVnci|nl8nlb8rR0SSb8dl moved to adopt the resolution approving the conditional use permit for
the Mapletree Group Home to have up to 12 residents living in their residential facility at 2831
Southlawn Drive and to adopt staff's recommendation on the definition of criminal offense relating
to activity occurring at the group home directly involving a group home resident.
Seconded bvC0uOC|mSD1bRrJUGn8nnonn OUOCi|Qn8nlbSrSJu8DSD18DDand
ROS3bonh
Nays-Mayor Longrie,{|oVnci|nn8nnb8rSB8rto|
8ndHjR||8
12
City Council Meeting 0]'23'0^
Attachment
Motion Failed
Findings for Denial
The Group Homes existence has shown that it does and has changed the character
of the surrounding area and the neighbors have demonstrated, through their
testimony, how it has changed their lives.
Because this iS8special activity iO this group home that involves Ch[niD8| activity, She is
uncomfortable with the language that was discussed in the CUP.
The amount of staff time expended on the property (including Police and Fire) iGgreater
than the normal CUP 0r any CUP the city has issued.
C0UnC|nlemb8r|U81|e:
* The increased concerns for the community does not warrant the increase of residents for
economic reasons
COuDo|mSD1berBodO|:
*
The neighbors are opposed to the increase in residents, as is the Planning Commission.
*
With 12 residents, the property now becomes 8 business 8s opposed [08residential
13
City Council Meeting 01-23-06
SAMUEL D. ORBOVICH
JUDITH R. GARTNER
SUSAN M.SCHAFFER
THOMAS L. SKORCZESKI
ORBOVICH & GARTNER
CHARTERER
Historic Hamm Building - Suite 417
408 St. Peter Street
St. Paul, Minnesota 55102-1187
Website: www.orbolaw.com
Telephone. (651) 224 -5074
Fax: (651) 224 -4697
April 12, 2006
The Honorable Diana Longrie
Mayor
Maplewood City Hall
1830 County Road B East
Maplewood, Minnesota 55109
RE: Mapletree Group Home, Inc.
Dear Mayor Longrie:
Attachment 6
BARBARA J.BLUMER
Of Counsel
APR 14 2oog
RECE1 m)
We were surprised and disappointed by the city council's decision to schedule a public
hearing on April 24, 2006 to reconsider the conditional use permit issued to Mapletree Group
Home, Inc. The council reviewed that conditional use permit less than three months ago at its
January 23, 2006 meeting and voted to continue the permit with no change in the conditions.
That decision was appropriate: the city planner reported that Mapletrec was "meeting all the
conditions of approval as set by the city council in 2004." He also reported that staff were not
aware of any major issues or problems with Mapletree or its operations.
According to the draft minutes of the March 27, 2006 council meeting, the public hearing;
is being called because a council member has alleged that Mapletree is not in compliance with
condition five of its permit. In preparation for the council's January 23 review of the permit, Lt.
Kevin Rabbett of the Maplewood Police Department reported that his department had made all
of three calls to Mapletree in 2005, none of which involved criminal activity:
unfounded missing person report;
unfounded suspicious activity report;
assist another agency to pick a person for a probation violation.
We suspect that a review of police records might find other addresses in the city that
generated more than three police responses last year, of significantly greater threat to their
neighbors.
Unless the city council is aware of "criminal offenses related to the facility or its
residents" since Lt. Rabbett's January 13 report, there is no basis to consider revocation of the
permit for reasons relating to criminal activity. Particularly since the council voted to continue
14
The Honorable Diana Longrie
April 12, 2006
Page 2
Attachment 6
the permit with no changes barely three months ago, and a request to reconsider the permit was
raised and withdrawn at the February 16 meeting, this dramatic change in position suggests the
council's present action might be found to be arbitrary or capricious, if challenged in court.
Mapletree is well aware that certain neighbors regularly express vocal opposition to its
very existence, but the Minnesota Court of Appeals has held that "[cjommunity opposition to a
landowner's desire to use his property for a particular purpose is not a legally sufficient reason
for denying a conditional use permit." Scott County Lumber Co. v. City c�, f Shakopee, 417
N.W.2d 721, 728 (Minn. Ct. App. 1988), review denied (Minn. Mar. 23, 1988). According to the
terms of the permit approved by the council in January, the permit is to be reviewed outside the
normal annual process if there are two criminal offenses related to the facility or its residents.
Although we trust that the council based its decision to reconsider Mapletree's permit on facts,
not on biases or prejudices, no city official has notified Mapletree of any violation or even of any
concern regarding its permit. No council member articulated any concerns regarding criminal
activity at Mapletree when I appeared at the council meeting on February 16.
In order to prepare for the public hearing, we specifically request notice of the alleged
criminal offenses related to Mapletree or its residents, or any other alleged violations of
condition five, on which the council relied for authority for its decision to reconsider this permit,
according to the draft minutes.
Finally, Minn. Stat. § 245A.1 I appears to limit the types of conditions a zoning authority
may impose on a residential facility such as Mapletree in the course of crafting a conditional use
permit. The corollary of that provision would be that state law may limit the types of violations
a zoning authority may rely upon to revoke a conditional use permit. In any case, neither state
law nor Maplewood's own ordinances allow revocation of a permit in the absence of violation of
a permit's conditions.
We understand the council's desire to provide a forum for vocal constituents to express
their opinions about conditions in Maplewood. However, that desire to provide a soap box must
be balanced against the harm it causes other community members who may be the subject of
those complaints. It is unreasonable to require Mapletree to again defend its existence two
months after a favorable vote on its permit when there has been no change since the city planner
reported that Mapletree was meeting the conditions of its permit. In addition, some of the
comments the council has accepted in the past have not even addressed conditions at Mapletree,
but were simply personal attacks challenging Mr. Brandt's honesty, integrity and character. The
council has no business sponsoring a televised forum to publish irrelevant allegations that
impugn the reputation of an individual citizen when that citizen is not the subject of any city
action.
If any council members or city staff persons are aware of conditions at Mapletree that
have arisen since the permit was renewed, Mapletree deserves the opportunity to respond to
them outside the public arena of another hearing. if council members or city staff persons are
aware of violations of Mapletree's permit that justify its reconsideration, Mapletree has a due
15
The Honorable Diana L,ongrie
April 12, 2006
Page 3
Attachment 6
process right to notice of those alleged violations so that it has a reasonable opportunity to
respond to them at the public hearing.
cc: P.-Y�-elly
L -M. Coleman
J. Brandt
Very truly yours,
"" I /
Thomas L. Skorczeski t
i
Attachment
CONDITIONAL USE PERMIT REVISION RESOLUTION
WHEREAS, the Maplewood City Council requested 8 review (and 8 possible revision) of8n
existing conditional use permit for the property at 2831 Southlawn Drive to have up to 12
residents live in the residential facility (group home).
VVHERE/\S, this permit applies tOthe property Gt2831 SOUthk3vvD Drive. The keoG|
description is:
The south 96 feet of the north 636 feet of the east 158 feet of the SE1/4 of Section 3,
Township 29, Range 22, Ramsey County. (PIN 03-29-22-41-0015)
WHEREAS, this history of the original conditional use permit is as follows:
On November 15, 2004, the planning commission held a public hearing. The city staff
published a notice in the paper and sent notices to the surrounding property owners.
The planning commission gave everyone ak the hearing 8 chance to speak and
present written statements. The commission also considered reports and
recommendations of the city staff. The planning commission recommended that the
city council deny this permit.
2. [Jn December 13,20O4, the city council approved the original CVndition8|Vsep8nnit
request. The council gave everyone Ed the meeting 8 chance b] speak and present
written St8t8OlmDtS. The council also considered reports and recommendations Ofthe
city staff and planning C0rnnlisGi0n.
3. On January 23.2008 the city council reviewed the original oonditiona|Usepermb
approval and considered a revision to the conditions of approval for the permit. The
council gave everyone @t the meeting @ chance t0 speak and present written
statements. The council also considered reports and recommendations Of the city
staff.
4. [)n April 24.20UG. the city council held a public hearing to review and possibly revise
the conditions Vf approval for the permit. The council gave everyone at the meeting a
chance to speak and present written statements. The council also considered reports
and recommendations of city staff.
NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-
described conditional use permit revision based on the building and site plans. The city
approves this permit because:
The use would be |ot8Led, d8s|Qned, nl8ini8inRd constructed and operated to be
in conformity with the city's comprehensive plan and code of ordinances.
2. The use would not change the existing or planned character of the surrounding
3. The use would not depreciate property values.
17
Attachment
4. The use would not involve any activity, process, materials, equipment ormethods
of operation that would be dangerous, hazardous, detrimental, disturbing or cause
8 nUiG8nCH to any person or property, b8c8US8 of excessive noise, 0|8pe, smoke,
dust, odor, fumes, vvoh8r or air pollution, drainage, water run-off vibration, general
unsightliness, 8|9Cthca| interference or other nuisances.
5. The use would generate only minimal vehicular traffic 0l local streets and vv0u|d
not create traffic congestion or unsafe access on existing or proposed streets.
G. The use would be served by adequate public facilities and services, including
streets, police and fine prot8[tion, dn8in8Q8 structures, water and sewer systems,
schools and parks.
7. The use vvoU|d not create excessive additional costs for public facilities or services.
8. The use would maximize the preservation of and incorporate the site's natural and
scenic features into the development design.
9. The use would cause minimal adverse environmental effects.
Approval iS subject tO the following conditions:
1.The owner or operator of the facility doing the following:
8. Parking of vans 0r vehicles for this facility shall b8On the driveway orinthe
garage. All employees shall not park Vn the street. There shall bem]more
than three visitor vehicles on the property.
b. There shall be OO more than 12 ReSd8OtS living in the facility @t any time.
C. Have the night awake sLaffin'o|8ce before adding any more residents or
sooner, if required bv other licensing agencies.
d. Adding additional onsit8 9|e[tn}niC monitoring to the facility (including window
@|8[[nS) before adding more residents.
8. Having 8n annual open house for the neighbors [f the facility.
Make all the corrections/additions 8S required bvthe fire marshal.
2. The 0vvD8rS Or operator ShoU not d0 any Ol8intGn8nQ8 or repair Of their vans Or
vehicles on the public street.
3. The operator shall get the necessary licenses 0r approvals from Ramsey County or
from the State of Minnesota.
4. The owner Or operator shall ensure that the house has the proper emergency exits
and smoke detectors that meet current standards before adding any additional
residents above the six allowed by law.
in
Attachment
5. The citV council shall review this permit in one year or immediately if there are two
incidents of criminal activity occurring at the group home directly involving a group
home resident.
The Maplewood City Council approved this resolution 0n 2006.
im
Agenda Item 12
r
AGENDA REPORT
TO: Greg Copeland, Interim City Manager
FROM: Charles Ahl, Public Works Director/City Engineer
Erin Laberee, Assistant City Engineer
SUBJECT: Kenwood Area Street Improvements, Project 05-16
1. Assessment Hearing, 7:00 p.m.
2. Approve Resolution for Adoption of Assessment Roll
DATE: April 14, 2006
INTRODUCTION
All property owners have been mailed a notice of the exact amount of their assessment, as well as notice
that they must submit a written objection either at or prior to the hearing if they disagree with the
assessment amount.
The city council should conduct the assessment hearing, receive any objections, refer those objections to
the staff for action at the May 8, 2006 council meeting and consider approving the attached resolution
adopting the assessment roll without the property owners who have submitted objections.
Background
The project involves the reconstruction of 4.1 miles of residential streets with associated storm sewer and
watermain construction, and sanitary sewer main and service repairs. The proposed assessments for the
Kenwood Area Street Improvements total $1,422,707.40. The assessments are consistent with the
proposal included at the public hearing for the feasibility study on November 21, 2005. A copy of the
assessment roll is provided as a supplement to this report. Consideration is being given to remove the
assessments to the property owners on Payne, Searle and Viking due to the high costs of the project. This
will reduce the assessment total by $180,375.00. If the Council determines that the award of bid should
remove this portion of the project, the final assessments for these streets should be cancelled. The
attached resolution is consistent with this action.
As outlined in the feasibility study, the assessments are based on the standard rates approved for the 2006
construction season, and are as follows:
• Residential street reconstruct assessment = $4,510 per unit
• Comm./ M.F./Inst. street assessment = $90.20 per front foot
• Single family storm sewer assessment = $750.00 per unit
• Comm./ M.F./Inst. storm assessment = $15.00 per front foot
Objections Filed
As of April 14, 2006, staff has received nine written objections to the proposed assessments as follows:
1. Susan and Oakley Surine, 1995 West Kenwood Dr. (PIN 172922140022): The Oakleys disagree
with the 2 unit assessment that has been applied to their lot. They request their assessment be
reduced to a 1 unit assessment.
This is item should be referred to staff for a recommendation on May 8, 2006.
Agenda Item 12
2. Shirley Skelton, 2O75 Greenbrier Ave. (PIN 172022120O44):Ms. Skelton requests her assessment
be deferred as it presents a financial hardship.
An application packet for deferment of the assessment will be mailed to Ms. Skelton. Until such time
as her application is received and reviewed, the property will remain on the assessment roll.
3. Arlene Vkan,075R0SH|avvn Ave. (172922130U15): Ms. Vl8nis a senior citizen and has indicated
that the proposed assessment will create a financial hardship. She requests a senior citizen
deferment. She also requests that the 2 unit assessment applied to her property be revised to a 1
unit assessment.
An application packet for deferment of the assessment will be mailed to Ms. Vian. Until such time as
the application is received and revievved, the property will remain On the assessment roll.
4. Ronald Rygwalski, 2O88 Edgerton U72S22120O28\:Mr. Rygwalski objects tV the commercial storm
sewer assessment rate that was applied to the front footage of his commercial property. He also
requests 8 senior citizen deferment.
An application packet for deferment of the assessment will be mailed toMr. Rygwalski. Until such
time as the application is received and reviewed, the property will remain on the assessment roll.
5. Joseph Cote, 1942 Lee Street M7292213001S\: Mr. Cote iSG senior citizen. HS has indicated that
the proposed assessment will create a financial hardship and requests a senior citizen deferment.
An application packet for deferment of the assessment will be mailed to Mr. Cote. Until such time as
the application is received and reviewed, the property will remain on the assessment roll.
S. Kim Dean, 108 Kenwood Drive East (172922410067): Ms. Dean requests her assessment be
deferred as it presents a financial hardship.
An application packet for deferment Vf the assessment will be mailed k} Ms. Dean. Until such time
as the application is received and reviewed, the property will remain on the assessment roll.
Y. J8nl8G and Joanne RO8hi 785 K8nvv0od Lane (172822140008): K8c and Mrs. Ro8h| request their
assessment be revised. They were assessed in 1991 for watermain improvements. They believe
they have paid for street and sewer improvements and request their assessment be revised.
8. Shirley A` Nelson, 2242 Payne Avenue (08282243O005): Ms. Nelson iS requesting 8senior citizen
An application packet for deferment of the assessment will be mailed to Ms. Nelson. Until such time
as the application is received and reviewed, the property will remain on the assessment roll.
0. ShidRyBkJmstn@nd, 1900 Kenvv0Od D[ E (172022140090): Ms. B|0DnStGDd requests o CGnCS||@U0n
and revision [f the proposed assessments to her property. She was assessed 2 street units and 2
storm sewer units due to her sub-dividable property.
Staff will review all objections and provide the city council recommendations for motion 8t the May 8.2O08
city council meeting. All assessments On Payne, Searle and Viking have been delayed. Final action i3
proposed OD the entire assessment roll for May 8'2OOS.
Agenda Item 12
RECOMMENDATION
kiSrecommended that the city council approve the attached resolution for the adoption of the assessment
roll for the Kenwood Area Street Improvement Project, City Project 05-16, less all objections received as
noted within this report and all objections received at the Assessment Hearing, plus all assessments for the
Payne, Searle and Viking improvements. These assessments are referred to the staff for review and
recommendation to the City Council 0n May 8
BUDGETIMPACT
The proposed assessments are part Cf the project fin8n[in0o|8n.apprOv8dinNVv8nnber,20U5. Any
assessments that may ultimately be reduced or deferred will have an impact on the tax levy. AstGtRnnRnt
[f tax levy impact will be made for the May 8"' Council meeting when all the assessments objections and
recommendations are considered.
Attachments:
1. Resolution: Adoption m the Assessment Roll
z. Assessment Roll
o. Location Map
4. Assessment objections (8)
Agenda Item 12
RESOLUTION
ADOPTING ASSESSMENT ROLL
WHEREAS, pursuant toa resolution adopted by the City Council on March 27 t» .2008. calling for aPub|ic
Hearing, the assessment roll for the KenvvondArea Street Improvements, City Project 05-16. was presented ina
Public Hearing format, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the following property owners have filed objections to their assessments according to the
requirements of Minnesota Statutes, Chapter 429, summarized as follows:
1. Susan and Oakley Gurine.1SS5Kenvvood Drive West
2. Shirley Skelton, 2075 Greenbrier Avenue.
3. Arlene Vian.G75Rnoe|ovvnAvenue.
4. Ronald Rygwm|ski.2088 Edgerton Street
5. Joseph Cote, 1942 Lee Street
8. Kim Dean, 1U8Kenwmod Drive East
7. James and Joanne Roah|.78GKanwmodLane
O. Shirley Nelson, 2242 Payne Avenue
8. ShidayB|omntrand. 1800 Kanvvood Drive East
NOVVTHERERJRE.BE|TRESOLVEOBYTNEC|TYCCNNC|L{]F MApLEVVOOO.K4|NNESOTA:
1. That the City Engineer and City Clerk are hereby instructed to review the objections received, as noted
above, along with any and all objections filed at the Assessment Hearing, and report to the City Council at the
regular meeting on May 81h , 2006, as to their recommendations for adjustments. The City Engineer and City
Clerk are hereby instructed to delay all assessments proposed for Viking, Searle and Payne Streets and shall
be included in the final recommendations of the City Engineer on May 8.2O00.
2. The assessment roll for the Kenwood Area Street Improvements as amended, without those property owners'
assessments that have filed objections, a copy of which is attached hereto and made a part hereof, is hereby
adopted. Said assessment roll shall constitute the special assessment against the lands named therein, and
each tract of land therein included is hereby found to be benefited by the proposed improvement in the
amount of the assessment levied against it.
3. Such assessments shall be payable in equal annual installments extending over a period of 15 years, the first
installments to be payable on or before the first Monday in January 2007 and shall bear interest at the rate of
5.9 percent per annum for the date of the adoption of this assessment resolution. To the first installment shall
be added interest on the entire assessment from the date of this resolution until December 31, 2006. To each
subsequent installment when due shall be added interest for one year on all unpaid installments.
4. The owner of any property so assessed may, at any time prior to certification of the assessment to the county
auditor, but no later than November 1, 2006, pay the whole of the assessment on such property, with interest
accrued to the date of the payment, to the city clerk, except that no interest shall be charged if the entire
assessment is paid within 30 days from the adoption of this resolution; and they may, at any time after
November 1, 2006, pay to the county auditor the entire amount of the assessment remaining unpaid, with
interest accrued to December 31 of the year in which such payment is made. Such payment must bemade
before November 15 or interest will be charged through December 31 of the next succeeding year.
S. The city engineer and city clerk shall forthwith after November 1, 2006, but no later than November 15, 2006,
transmit a certified duplicate of this assessment to the county auditor to be extended on the property tax lists
of the county. Such assessments shall be collected and paid over the same manner as other municipal
taxes.
Adopted by the council on this 2xm day nf April 2OOG.
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11-1
Exhibit 1: Project Location
Kenwood Area Street Improvements
City Project 05-16
Agenda Item 12
To: Diana Longrie, Mayor Wednesday, April 12.2006
Karen Guilfoile, City Clerk
City of Maplewood, Maplewood, MN
APPEAL OF ASSESSMENT
by Susan and Oakley Surine, 1995 West Kenwood Dr., Maplewood
We are a single household, but we have been assessed $10,520.00 for the Kenwood street project.
This assessment is double the per household charge. We are appealing this double charge and ask
to have our assessment changed to the assessment for one household.
Our reasons for asking for this change are:
1. We have attended two informational meetings regarding the Kenwood street project where we
were clearly given to understand that we were to be assessed $5400.00 per household unit.
2. We were asked on a questionnaire if we wanted to install additional sewer and water facilities to
part of our property at the time of this street project. We promptly replied that we did not want to
install any facilities because we did not intend to sell any part of our property separately and we
never intend to subdivide any part of our property.
3. We do not believe that we have two parcels in a true sense. We have always kept this small
additional footage as a garden.
4. We have been planning to have $5400.00 ready to pay the assessment. It would be a hardship
to arrange payment double the nominal and fair amount on such short notice.
5.We are both over 65; Oakley is 88. Oakley has been retired for 25 years on a fixed income. His
modest pension has never been increased since 1982. We feel obligated to have some savings if
either of us would develop a need for nursing home care.
6. We suggest a plan to guarantee to meet the requirements of your definition of one residential
unit. We will agree never to attempt to subdivide and offer for sale any portion of our property as a
separate buildable lot. We would agree to a 60 year agreement or any other term the city would
prefer. We would sign this agreement, have it listed on our abstract or title or any way agreeable to
you.
We thank you for your consideration of this appeal.
Respectfully submitted,
Oakley Surine
Susan Surine
r ;
t
Agenda Item 12
SHIRLEY SKELTON
2075 Greenbrier Avenue
Maplewood, MN 55117
(651) 771 -0755
March 20, 2006
Mr. Steve Kummer
Department of Public Works
City of Maplewood
1902 County Road B East
Maplewood, MN 55109
Re: Tax Assessments for Street Improvements
Dear Mr. Kummer:
I am writing this letter to you in reference to our phone
conversation of March 13, 2006, regarding the proposed tax
assessments for street improvements in my neighborhood.
This home and lot were selected and built in 1967 for our
growing family. We have always loved and have taken pride in our
home in IVlaplewood. The economic picture was extremely better at
that time with my husband's income, than it is now. I am now 73
years old and had been married for 40 years, when my husband
divorced me seven years ago. My alimony payments which he pays to
me monthly, are much less than what is needed to maintain the home.
I was also deprived of any medical or dental insurances. And, I
have no other recourse than to pay my real estate taxes with my
Social Security income.
Due to dire necessity, I returned to work three years ago. _
had not worked for many years, because of a back disability,
resulting from a nursing injury. I only work part -time, because
that is all I can handle physically. I am also a diabetic, and I
do have other health problems, too.
Also, the home was left in poor condition. I have a bank loan
for home improvements and a government loan for a new furnace.
Being single at this age, I have few deductions, and I have to pay
taxes quarterly on the alimony which I receive. In addition to the
high heating bills and insurances, I feel very discouraged, as it
hardly pays for me to work. I am struggling to maintain this home,
and any additional taxes which you are proposing would create a
heavier economic burden for me, which I cannot handle ?!
Agenda Item 12
Mr. Steve Kummer
Page 2
Therefore, I am petitioning the City Council for an appeal for
a deferrment of the assessment taxes. Your prompt reply in this
matter will be so greatly appreciated.
Respectfully yours,
Shirley =Sikelton
Agenda Item 12
ASSESSMENT HEARING OBJECTION FORM
KENWOOD AREA STREET IMPROVEMENTS
PROJECT 05 -16
Address of assessed parcel C �ckc `v 0 j�
Property identification number:
(12 digit number)
Do you wish to address the city council tonight? ❑ X
Yes No
Please complete this form if you intend to appeal to the city council to defer, revise
or cancel your assessment. This form must be completed and filed with the city
clerk no later than the close of tonight's city council assessment hearing. Your
request will become part of the public hearing record. I request that the city
council consider (check one):
a. A Deferral of assessment
b. Senior citizen deferment (eoer& ears of age)
C. ❑ Cancellation of assessment
d. �K Revision of assessment
Reason for the request:
AL
A 0
� z
Print Name Signature Date
�I( - T
Address of Property Owner Zip Telephone
Agenda Item 12
ASSESSMENT HEARING OBJECTION FORM
KENWOOD AREA STREET IMPROVEMENTS
PROJECT 05 -16
Address of assessed parcel c903(1:�7 011 � y
Property identification number:
i — (12 digit number ) — — — —
Do you wish to address the city council tonight? ❑
Yes No
Please complete this form if you intend to appeal to the city council to defer, revise
or cancel your assessment. This form must be completed and filed with the city
clerk no later than the close of tonight's city council assessment hearing. Your
request will become part of the public hearing record. I request that the city
council consider (check one):
a. ❑ Deferral of assessment
b. Senior citizen deferment (over 65 years of age)
C. ❑ Cancellation of assessment
d. Revision of assessment
Reason for the request:
e-
00
Print Name Sig nat a ate
Address of Property Owner
Zip Telephone
Agenda Item 12
ASSESSMENT HEARING OBJECTION FORM
KENWOOD AREA STREET IMPROVEMENTS
PROJECT 05-16
Address of assessed parcel
I q Ll ? L_ e ' 4r-e e -(-
Property identification number:
(12 digit number)
Do you wish to address the city council tonight?
Yes No
Please complete this form if you intend to appeal to the city council to defer, revise
or cancel your assessment. This form must be completed and filed with the city
clerk no later than the close of tonight's city council assessment hearing. Your
request will become part of the public hearing record. I request that the city
council consider (check one):
a. L] Deferral of assessment
b. Senior citizen deferment (over 65 years of age)
C. D Cancellation of assessment
d. L1 Revision of assessment
Reason for the request:
//$igna re
Print Na me t�
Date
IWA/ b,5V7
Address of Property Owner Zip Telephone
APR-le-2006 09:!5'�g rn Easr YwCe 651 res 3565 P. 01
Agenda Item 12
&w6l i«
City of Maplewood
To whom it may concern:
\uou wr on behalf ufthe letter l received for City Project #O5-l6Assessment. Pin
l live ct|08KcuvwoodDrive East which io the smallest house im the neighborhood.
Because of financial problems there may bea chance I will not be living there much
|mugor l rece m statement that vvcwere responsible for paying $5,360.081ovvonduthdo
p ocL
1um currently behind oomoy house taxes due twfiuuooio] problems and 7 was inthe
process of fi\iughaokrupny but decided tmgo with Debt consolidation. Although this
seemed like the better way to go, I have a certain amount of my check that is withdrawn
twice a month tn pay mmy bills which leaves roo with nothing after nmy other smaller bills.
I also had surgery which caused me to lose a portion of my wages, and I have to have 2
more surgeries io t next few months.
My fianc6 who lives here with me and our daughter was hurt on his job 3 years ago and
disabled, Having only one income for periods uia time was very, very hard oous. He is
currently receiving some S.S.I and that io enough to cover our mortgage, and car loans.
J understand nr* need t* have work done om our streets and sewer; however, it\yvery
difficult for people like ourselves who arc barley making it and are asked to contribute.
Wo arc doing all vve can to keep our home and vvi(bibe grace of god vve will be able to.
{[ there im any way vvm can avoid having to pay this vvcare asking for your help and
Please let us know the out come of the hearing after the 24 m .
Thank you for your help in this Matter.
Kim Dean
l08KunwpmdDrive East
Maplewood, D4N55l\7
651.793.7298
Agenda Item 12
ASSESSMENT HEARING OBJECTION FORM
IMPROVEMENTS
PROJECT
t
Address of assessed parcel
Property identification number:
—7 2 - - l �? - bra V
(12 digit number)
Do you wish to address the city council tonight? ❑ 17
Yes N o
Please complete this form if you intend to appeal to the city council to defer, revise
or cancel your assessment. This form must be completed and filed with the city
clerk no later than the close of tonight's city council assessment hearing. Your
request will become part of the public hearing record. I request that the city
council consider (check one):
a. Deferral of assessment
b. ` ' Senior citizen deferment (over 66 years of age)
C. L Cancellation of assessment
d. YK Revision of assessment
Reason for the request:
,
Print Name f gnature bate
Address of Property Owner Zip Telephone
James and Joanne Roos 1 Agenda Item 12
185 Kenwood Lam
Wand Nft=t8 55111
16511111 -1132
Maplewood City Council
City of Maplewood
1830 East County Road B
Maplewood, Minnesota 55109
April 10, 2006
Dear City Council Members,
During 1.991 we were assessed 3,375 dollars. This assessment included our street replacement
and storm sewer improvements. As a result of the assessment we have a 30 -foot wide street and
it is in relatively better condition than most residential streets in Maplewood. Thus, we have
already paid for a new street. It just doesn't seem fair to assess us again for street work.
We are now informed the 1991 storm sewer was improperly designed. It appears we are going to
be assessed again to correct City of Maplewood engineering mistakes. We really can't
understand why we should pay for errors in judgment of Maplewood's engineering department.
As part of the 1991 project we had asked to have curbs and gutters installed. The
city /engineering department refused to consider our request. Obviously, 1991 expenditures for
this work would have been much less than 2006 costs,
We do not oppose paying for curbs and gutters. However, we have previously paid for street and
sewer improvements. We feel it is unreasonable to incur 1991 and 2006 assessment charges of
8,635 dollars. We, therefore, request a "Revision of Assessement."
If further clarification is deemed necessary please give us a call at (651) 771 -7132. Your
consideration of our request is most sincerely appreciated.
Si,cerely
Jim and Joanne Roehl
CITY 0= MAP�EWOUD
E
TY �UAz 8
MAP�EWUOD, MlNNESUT�
DEPARTMENT OF PUBLIC WDRKS
- Y ED r= " �_::3�����������
Agenda Item 12
THIS 1S THE ONLY STeTEMENT YOU WILL RECEIVE
[T IS IMPORTANT THAT YOU READ AND FULLY UNDERSTA�oD YOUR RIGHTS AND OBLI8ATIO�vS
CERNING TH1S ASSESS�4ENT �S S�ATED ON T�E ATTACHED wDTlCE DF ASSESS�E�sT
_
�«q ASSsssmEmT FOR P�RCEL IoEmTI�ICATIo� Nur�En 17-2�-22-14-��@� Is �s �O��oWS�
�,5ATER SERVlC£ AT **$7510.00m EACH =
SEkLR SERVIcE A� **�50�.�mm EA�H =
-
x
YOUR TDTFL ASSESSMaiT FOR THIS PARCEL IS
���m R�QUESTING IwF�R�ATION O� CORmESPONoING ABOL/T TwIS STATE�EwT,PLE�SE REFER
IDEmTIFIoeTzDw munB�* zz�-mm�3.
o
x3TE: O��EcT1OwS
TD THI� ASSESSMEmT wILL
8E
ACCEPTED
nE CLOSE
OF THE
sssSSMENT H�ARINs.
ABSOLUTELY �O OBJEcTIOws
(ORAL oR Iw
WmzTINS)
To Awr P�RT
= THIS ASSESS;vENT
STATEMENT WILL BE ACCEPTED
BY THE C1TY
CLERK DR
�HE
v
{�PLEWOOD CITY COLw�C.IL
HFTEH THE CLDSE OF
THE
ASS�S�MENT
HEAR1N8,
�-22-91
-------------------------------------------
° DETPO4 W PE0�M12, PORTIM WITH ?'a9 PAYIEN
o/P NU. amam
"
ASSESSMENT PAYMENT for PROJECT W3. 04-07 CITY WIDE WM & MlSC IMPROVE
PIN 17-29-22-14-0003 TOTAL ASSESSMENT ****$3,3/5.00
,
"
"
TOTAL PAYMENT ENCLOSED - $
PARTIALPAYMEITTOF: ASSESS-SMEI-41'1' ASAUTHDRIZED.
CITv 0= MAcLEwOc��
183 E
� � . CUUmTr R�AD B
MAPLEWOOD, MINNESOTA 55am9
DEPARTMENT OF PUBLIC WORKS
Agenda Item 12
- PRO��CT
NO,
V,4 CIT3f WIDE
WM &
MISC IMPR3v�
i THIS'
IS
THE owLY STATEmPNT
YOU WILL
PEoEIVs
[T IS IMPORTANT THAT YOU
WnzTING/ To Amv PART
READ ANfl FULLY ��NDERSTAND
YOUR
RIGHTS �ND OBLIGATIO�vS
RNING TH1S ASSESSMENT
o�
AS STATED On THE
AT�ACHED
WOTlCE �F ASSESSME��T
"�ARING.
AFTER THE CLOSE OF T�E
ASSESS�1ENT
HEARI/VG, �-22-91
/
-
�un �SSESsnEmT FDR PARCEL
CA o"! mu*��� 17-29-22-14-�0��
�
�
'
z0m
WATER
MA14 - RES UNIT oT
$a,625.@0)0
TO T��Is �S�ESSMEWT wIL� BE
EACH
TFo� C�O�E 8F THE
m
ABSOLLITELY �O OBJ�cTzoNs
{on�� O� zm
WnzTING/ To Amv PART
THIS ASSESSMENT
STATEMENT WILL BE ACCEPTED
BY THE ClTY
CLERK DR
o�
HE
iAPLEWOOD ClTY COU��CIL
AFTER THE CLOSE OF T�E
ASSESS�1ENT
HEARI/VG, �-22-91
/
SEWER U AT
EACH
�
0)zl0
**$500.000
EACH
_
V
YOUR TOTAL ASq:ESSy4EWT FOR THIS PARCEL IS ---
X��w R�QUESTIw8 IwFORr�T]O� OR CORRESPONDlm� ABOUT T*lS STATEr�EwT,�LEAGE REFER
lz PA�oE� ID�mTzFzCA7IOw wumo�� z7-�9_��-z+-mmmo.
"
u]TE: DB�ECT1[�xS
TO T��Is �S�ESSMEWT wIL� BE
ACCE/ LvvT1�
TFo� C�O�E 8F THE
�sESSwBvT HEARIwG.
ABSOLLITELY �O OBJ�cTzoNs
{on�� O� zm
WnzTING/ To Amv PART
THIS ASSESSMENT
STATEMENT WILL BE ACCEPTED
BY THE ClTY
CLERK DR
o�
HE
iAPLEWOOD ClTY COU��CIL
AFTER THE CLOSE OF T�E
ASSESS�1ENT
HEARI/VG, �-22-91
-- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
" DETQ04JW RETURN T,413PO87DCV 9ITH YD0 P0Y�ENT
" ASSESSMENT PAYMENT for PROJECT WO. @4-m7 CITY WIDE WM & MISo IMPROVE
P!N 17-a9-22-14-0003 TOTAL ASSESSMENT ,3/5.00
TOTAL PevMEWT ENCLOSED - $
m
PAHTIAL PAYMENT OF T AS AUTHORIZED~
v
0
ASSESSMENT HEARING OBJECTION FORM
KENVVOODAREA STREET IMPROVEMENTS
PROJECT 05-16
/
Address of assessed p3nC8|
Property identification number:
c)
M2 digit number)
[]o you wish bJ address the city council tonight? | |
yoe No
Please complete this form if you intend to appeal to the City Council to defer, revise
or cancel your assessment. This form must be completed and filed with the city
clerk no later than the close of tonight's city council assessment hearing, Your
request will become part Of the public hearing record. | request that tile city
council consider (check nn8\:
a. [I Deferral of assessment
b. 1/% Senior citizen deferment (over 65 years of age)
C. 0 Cancellation of assessment
d assessment
' '~^`'~'- -
Reason for the request:
�
Print Name Signat6re Date
Address of Property Owner Zip Telephone
Agenda Item 12
ASSESSMENT HEARING OBJECTION FORM
KENWOOD AREA STREET IMPROVEMENTS
PROJECT 05 -16
Address of assessed parcel a r
Property identification number:
(12 digit number)
Do you wish to address the city council tonight? ` j ❑
Yes No
Please complete this form if you intend to appeal to the city council to defer, revise
or cancel your assessment. This form must be completed and filed with the city
clerk no later than the close of tonight's city council assessment hearing. Your
request will become part of the public hearing record. I request that the city
council consider (check one):
a. ❑ Deferral of assessment
b, ❑ Senior citizen deferment (over 65 years of age)
C. ❑ Cancellation of assessment
d. ❑ Revision of assessment
Reason for the request:
Es
d,
Print Na a Signature Date
Address of Property Owner Zip Telephone
Agenda Item J1
Uel 4 1 , 117-111 Z1 4001 A 11
TO: City Manager
FROM: Charles /\hl. Public Works Director/City Engineer
Erin Laber8e. Assistant City Engineer
SUBJECT: KenVVood Area Street Improvements, City Project 05~16
Resolution for Award of Bids
DATE: April 18, 2006
INTRODUCTION
Final plans and specifications for Kenwood Area Street Improvements were approved by the city council on
March 13, 2000. and authorization was given to advertise for bids. Those bids were neC8iv9U and opened
on Tuesday, April 18,2U80.
The city council will consider accepting the bids and approving the attached resolution for an award of bids.
Background
The bids were received and publicly read aloud 8t1O:UO8.nn..On Tuesday, April 18,2U08. The following
three bids were received:
Contractor
Base Bid
Total
Bid Project 3
Total Project 3Plus
Base Bid
without Add Alternate
Total Add Alternate
Forest Lake Contracting
$ 3
$ 3.737.802.38
$ 4,236,756.48
$ 4.200.081.46
Fnatta|oneCompaniaa
$ 4.079.288.11
$ 4.103.986.11
$ 4.045.223.30
$ 4.673.723.36
T.A.SnhJsky&Sons
$ 4.565.385.36
$ 4.588.35636
$ 5,186,290.98
$ 5.212.785.98
All bids have been checked and tabulated. The engineer's estimate for the project vv8s $4,812,192.50. The
low bid from Forest Lake Contracting Of34 less than the engineer's estimate, although
the estimate is explained below as being substantially more than proposed during the public hearing that
was held nn December 12,2U85.
The bid form was broken into four different alternatives. The Base Bid included work for the entire project
except for the three streets north 0f County Road B. The Total Base Bid was the Base Bid plus the addition
of internal rn8nh0|e adjustment ring sealing avatenn. The lF0ta| Bid Project 3 without the Add Alternate
included the 3 streets to the north and the final option for the TVL8| Project 3 Plus Total Add Alternate is for
the addition of the two northerly streets with the internal manhole adjustment ring sealing system. It is
proposed to award the Total Base Bid without Plus Total Add Alternate for $4,238.750.40.
Forest Lake contracting has worked 0n several projects intheoastinK8aph*vvood.ThemoatreCentp jeSt
being Hazelwood Street between Beam Avenue and County Road 0. Forest Lake Contracting performed
very well On the project. Staff expects that they will be able to perform to the project sCh8dV|8 and contract
specifications.
Agenda Item J1
Budget Impact
The bids for this project 8r8SubstonUGUy8bOvSth8budgRt9StnlotGd8tth8pUb|iCh98hDgin08C8nlb8r
2005. The major costincr8GSRiS8nincr88SRinih8phc8[fbiLUnlinoUs from the 2U05 rates to the 20O8
rates. This isindicative of the price [f oil reaching record levels Cf $Y0 per barrel. The cost Cf the major
bid item in our project is indicative of the volatility of the 0i| market. In the 2005 project, the City paid $34
per ton for bituminous wear material. This year's price iS over $47 per ton, which is84196 increase inthe
overall major cost. VV8 had expected 8nincrease of15-2UY6in our estimates, but did not expect the 4196
increase and thus this project isOv8[theGppn]vedbUdget. Contractors report that they cannot get G
QU8n8nL88d price for bituminous material from their suppliers past 10-day period. We are asking them to
establish a price for work in September and October of this year and they are taking the risk that oil for the
bituminous and fuel for their equipment will not escalate too much. That is why bid prices are So high and
there ig such 8 range in the amounts.
The resolution approved on December 12 th .2O05 called for establishing project budget of $4,727.140.
With the entire project considered, the entire project budget will need t0be increased bv$472,80O. A
comparison of the budget shows that payments from St. Paul Regional Water Services (SPRVVS) have
increased by $267,410 as they have determined that more water main needs to be replaced than originally
anticipated. There also is $90,600 worth of work being included that is a direct benefit to the Ramsey
Washington Metro Watershed District /R\NK8VVU\. These new items account for $358.O1Oin the increase
in the project bUdQ8L. There iSalso $15U fewer assessments than anticipated in the early planning
stages. This is due to the number of parcels that are not assessed for storm sewer improvements under
our program that provides for only a one-time assessment and also that a number of properties have been
given credit for not being 8U|8 to SVbdivid8, which reduces the tVL8| number Vfunits within the area. This
lack of assessment requires 8n increase in the City contribution through the general tax levy (debt service)
of $190,853. AD explanation Of that impact iS provided below. Both financing plans are detailed below.
General Tax Levy
Assessments
Sewer Fund
SPRVV8
VVAC
Investment Inter.
RWMVVD
EUF
TOTAL
General Tax Levy
Assessments
SewerFund
SpRVVS
WAC
Investment Inter.
RVVMVVD
EUF
I I N I MAI
$ 460,000.00
$ 339,900.00
$ 303,500.00
The proposed budget has also grown due to the extensive storm sewer improvements, especially around
(]8hdinesL8k8. This area of the community does not have a fully developed storm drainage system, and
the impact of improving drainage needs tobe mitigated when flows exit from [)8hdin8SLake. Pre-
treatment of storm flOvvS is PSqUipRd to maintain area lake water quality, and it is most cost-effective t0
construct the improvements when the streets are reconstructed. The impact, however, iS0n the overall
project cost. VVe also can recognize in the budget that the bonds for this project havea|peadybeenS0|d
and there will be interest income, estimated at $60,000 that will help offset some of the increases. The
remaining items are within the contingencies planned for those expenses.
$
443,245.00
$
303,500.00
General Tax Levy
Assessments
SewerFund
SpRVVS
WAC
Investment Inter.
RVVMVVD
EUF
I I N I MAI
$ 460,000.00
$ 339,900.00
$ 303,500.00
The proposed budget has also grown due to the extensive storm sewer improvements, especially around
(]8hdinesL8k8. This area of the community does not have a fully developed storm drainage system, and
the impact of improving drainage needs tobe mitigated when flows exit from [)8hdin8SLake. Pre-
treatment of storm flOvvS is PSqUipRd to maintain area lake water quality, and it is most cost-effective t0
construct the improvements when the streets are reconstructed. The impact, however, iS0n the overall
project cost. VVe also can recognize in the budget that the bonds for this project havea|peadybeenS0|d
and there will be interest income, estimated at $60,000 that will help offset some of the increases. The
remaining items are within the contingencies planned for those expenses.
Agenda Item J1
Budget Impact Discussion
The alternative (Base Bid) includes the possibility of removing the three streets (Payne, Searle and Viking)
north Vf County Road B. The additional $1S0,853 can be saved bv not constructing this program. The
original project UUdg8L8pprOYedinO8C8nnber2OU5canr8rn8ininp|8C8. The addition Ofthe $190,853 of
debt service will require an increase in property taxes to pay this amount or a corresponding reduction in
expenses in some other area [f the budget. The $19U,853 would be financed with 8 bond sale with 820'
year debt service tax levy. That amount will require the City to pay $18,185 per year of debt service for the
next 20years. This will not be increased in 2007, but will be an expense to the 2008 budget.
A review and analysis of the option to delay the reconstruction of these 3 streets (Payne, Searle and
Viking) is reviewed as h3|kovvS:
• The total tax levy for this project if the 3 streets are included in the levy for the proposed 2000
budget iG$2U8,84Y. The $18,185is7.8%[f the total tax levy amount.
• The cost of delaying construction on the three streets is not likely to be |HsS in fULVr8 years.
Construction costs are increasing between 1U% and 15% each year. Comparing 87.8%
increase in debt service to the likely 10-15% increase actually saves the City money to bond for
the project now.
• The three streets are in need Vfreconstruction. The City will spend maintenance funds tokeep
the roadways useable during the next 12 months if the project isd8|ay8dVneye8r. This
expense may approach $5.O00 including staff time.
• The residents of Viking, Searle and Payne are pn8p8FSd for the project and 8 high majority
have supported including their streets in the 20OSprogram. A delay iD the approach will
require those residents L0 invest additional time in project nn88LingS8ndhe8ringG8Q8inin20O7
for the project tobenedone.
Discussion/Staff Recommendation
It is recommended that the entire project area be approved as part of the street reconstruction project.
Many of the streets are in very poor condition and in need of complete reconstruction. Although a couple of
streets are in a better condition than others, a neighborhood approach is recommended to minimize cost
and neighborhood disruption. Generally storm sewer is inadequate throughout the neighborhood and the
project proposes extensive storm sewer improvements.
If the council deems bnecessary to reduce the total cost of the project, Payne Avenue, Searle Street and
Viking Drive north of County Road B, would be the first streets recommended for elimination as they could
easily b8 removed from the project bVVnd8heS.Th8e|innin8UonOfP8yn8Av8nu88ndVikinQOhv8vvnV|d
reduce the total proposed budget by $600,000.
The City staff recommends continuation of this successful program and the inclusion of Payne, Searle and
Viking Drive. We have identified as many cost savings measures as feasible and find that the project is3dU
nearly $20U.0OO over budget, entirely due tO the volatile oil prices. This program has three goals that are
*
Goals:
• Reconstruct badly deteriorated streets (approx. 4 Miles of local streets)
• Maintain neighborhood infrastructure (The city has $05 rn|Uk]n in infrastructure that needs to
be maintained to avoid losing value; the city is proposing to pay 66% of this project.)
• Treat property consistently through assessments (Everyone pays at some time.)
Given these goals, it seems appropriate to proceed with the entire project.
Agenda Item A
It is recommended that the city council approve the attached resolution awarding the bid to Forest Lake
Contracting in the amount Of$4 for Project Bid3vvith0Uttheadd8|ternateandbJrevisethe
project budget to $5,200,000.
Attachments:
1. Resolution
2. Location Map
Agenda Item J1
BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that the bid of Forest
Lake Contracting in the amount of $4,236,756.46 is the lowest responsible bid for the construction of
Kenvvood Area Street Improvement, City Project 05-10.GndLhern8y0r8ndd8rk8n8h8r8byGUthodzed8nd
directed to enter into a contract with said bidder for and on behalf of the city.
The finance director is hereby authorized LO make the financial transfers necessary k} implement the
revised financing plan for the project. A project budget of $5.200.00U shall b8established. The proposed
financing p|8D is as follows:
Assessments:
Ramsey Wash Watershed District:
Sanitary Sewer Utility Fund:
SPRVVS(]b|ig81iOD:
VVACFVnd
Environmental Utility Fund
Investment Interest:
City general tax levy:
l[Ot8|
$ 1.422.70U C27%\
$ 00.600 C296\
$460,000 (096)
$339,000 K69Q
$80 C2%\
$303.500 (G%)
$ 80.000 (1%)
$5,2O0.O00 M0096\
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11-1
Exhibit 1: Project Location
Kenwood Area Street Improvements
City Project 05-16
Memorandum
To: Interim City Manager Copeland
From: City Clerk
Date: April 18, 2006
Re: Resolution Appointing Responsible Authority
Introduction
Item L 1
Minnesota Statutes, section 13.02, subdivision 16 defines "responsible authority" in any
political subdivision as:
... the individual designated by the governing body of that political subdivision
as the individual responsible for the collection, use, and dissemination of any set
of data on individuals, government data, or summary data, unless otherwise
provided by state law.
Minnesota Rules, 1205.0200, subpart 14(B) defines "responsible authority" as:
... the city council shall appoint an individual who is an employee of the city.
While the city has appointed compliance officers: City Clerk Karen Guilfoile as the
General Records Officer, Human Resources Director Le is the Personnel Compliance
Officer and Chief Thomalla is the Law Enforcement Compliance Officer, there has been
no Responsible Authority appointed as required by State Statute 13.02 Subd. 16.
Recommendation
It is requested that council approve the following resolution appointing City Clerk Karen
Guilfoile as the Responsible Authority for the City.
Appointment of Responsible Authority
WHEREAS, Minnesota Statutes, section 13.02, Subdivision 16, as amended,
requires that the City of Maplewood appoint an employee as the Responsible Authority to
administer the requirements for collection, storage, use and dissemination of data on
individuals, within the City and,
WHEREAS, the Maplewood City Council shares concern expressed by the
legislature on the responsible use of all City data and wishes to satisfy this concern by
immediately appointing an administratively qualified Responsible Authority as required
under the statute.
BE IT RESOLVED, the City Council of Maplewood appoints City Clerk Karen
Guilfoile as the Responsible Authority for the purposes of meeting all requirements of
Minnesota Statutes, Chapter 13, as amended, and with rules as lawfully promulgated by
the Commissioner of Administration as published in the State Register on August 31,
1981.
ADOPTED BY Maplewood City Council on April 24, 2006.
TO: Mayor and City Council
FROM: Greg Copeland, Interim City Manager
DATE: 0411812006
RE: Firefighters Relief Association By -law Amendments
Item L2
The Maplewood Firefighters Relief Association has requested that City Council adopt a
by -law amendment to provide the Association with the following level of benefit
funding:
1. Year 2006 $1,200.00 per active fire fighter as of December 31, 2005
2. Year 2007 $1,400.00 per active fire fighter as of December 31, 2006
Two years ago, the City agreed to pay an annual $1,000.00 per active firefighter,
regardless of current benefit level needs. The Council, in adopting this, was attempting
to eliminate large funding variations, which can occur from year to year. Paying into the
fund on a regular basis to build the retirement fund with a fixed level of annual
contribution is beneficial to the City and our firefighters.
Additionally, there is a need to delete reference to Oakdale firefighters in Article III,
Section 3.2 that predated Maplewood forming our own Fire Department.
Fiscal Considerations
An increase to $1,100.00 was included in the 2006 Budget, and projected on the basis of
81 firefighters for a total cost of $89,100.00, or an increase of $8,100.00 over 2005.
Adopting a 2007 increase of $100.00 per active firefighter to what would be a $1,200.00
benefit level per fire fighter has a $16,200.00 impact on 2007 over the City's current
$1,000.00 payment per firefighter.
Recommendation
L Adopt proposed by -law change to Article III, Section 3.12 and delete reference to
Oakdale firefighters.
2. Adopt by -law changes to Article IX, Section 9.2a to $1,100.00 for 2006 per active
fire fighter and $1,200.00 for 2007 per active fire fighter.
I believe these changes will also indicate the City Council is committed to retaining our
current pay our call firefighters. There could also be a positive impact on turnover in the
pay per call ranks.
Attachments:
Firefighters Relief Association Request
Article III, Section 3.12
Article IX, Section 9.2a
APR IS 2006 16:25 FR ST PAUL COS TECHNOLOG651 310 5019 TO 92492059 P.03/11
The by-laws listed below will be removed with this change.
ARTICLE III - GENERAL DEFWMONS
Section 3.12 Combined Service Pension: Members shall be allowed to transfer to the Oakdale
Firefigbters' Relief Association and retain his or her service credit in the Maplewood
Firefighters'ReliefAssociation. Upon rodremmt the member" receive a pension benefit
pursuant Article K Bcnefits, Section 9.8. Mo kg jMUM u appoval I
aggMn 9,8 Combined Service Pension Benefit A member of this Association is entitled to
receive combined service credit from the Association and the Oakdale Firefighters' Rcjicf
Association. The member shall receive a combined service credit pension based on the
following.
I. Both Maplewood and Oakdale Firefighters' Relief associations must have a ten -ycar vft-tin
schedule in the bylaws,
2. The bylaws of both associations, to which the member has transferred, to or from shall
include similar bylaw provision allowing for a combined service credit provision, providing
for the same transfer rights,
3. The member " transfer his or her membership from the Maplewood Firefighters' Relief
Association to the Oakdale Firefighters' Relief Association due to a resignation from the
Maplewood Fire Service, An Oakdale member shall, transfer his or her membership from the
Oakdale Firefighters' Relief Association due to a resignation from the Oakdale Fire
Department
4. Members of the Maplewood and Oakdale Firefighters' Relief Association shall-be allowed to
transfer and receive the benchts from this provision from December 31, 1996 to August 31,
1998, only. Reinstatement as a member of the Fire Department to which the member
transfers must occur by August 31, 1998. After August 31, 1998, members shall not be
allowed to receive a combined service pension from tho Maplewood and Oakdale
Firefighters! Relief Association,
5. A member who transfers to Maplewood or Oakdale Firefighters' Relief Association"
shall be entitled to ancillary benefits pursuant to Article M. Such member or member's
survivor shall receive a distribution of the portion of his or hers service pension that is vested.
The transferred member or member's survivor shall bemired to follow the same
procedures as any other member in order to receive any of the b=efits in Article 3M
6- The member shall give proper written notice to the Secretory of the Maplewood and Oakdale
Firefighters' Relief Association fTom. which he or she transferrer within thirty days of such
transfer,
7. The membership does not transfer until the member provides official notice. Once a member
has provided a notice to Secretary of the Maplewood relief association of such transfer, the
member shall have sixV days to rescind the transfer. A member who rescinds the transfer
shall provide official notice that he or she has rescinded to the Secretary of the Maplewood
relief association, Any member who rescinds his or her transfer shall be given service credit
for any active service time that accrued in the Oakdale Relief Association as long as the
active service time has not already been credit to the member by the Oakdale Relief
Association. A member who transfers from Oakdale Relief Association to the Maplewood
Relief Association and later rescinds the transfer shall not be given service credit for any time
spew in the Maplewood Relief Association.
APR 18 2006 16:25 FR ST PAUL COS TECHNOLOG651 310 5019 TO 92492059 P.02/11
Draft for Bylaw Amendment Secdon 9.2 Benefit levels
5,e_ggon 16.1 Bylaw amendments: The Bylaws of this Association may be amended at my
regular or special meeting thereof by a favorable vote of two thirds of the members present and
voting, provided that quorurn is present, and provided further that notice of any proposed
amendment or amendments shag be given by reading the same at a regular or special meeting not
more than thirty-one (3 1) days next preceding that upon which such amendment or amendments
are acted upon, and that a notice be mailed to each member at his/her last known address not l ess
than ten (10) days prior to such meeting, and provided Author, approval of the C o f th Cit
of Maplewood must be obtained.
The following coasting by-law as it now reads, and the now by-law that will read, as to Article IX
section 9.2 benefit levels.
The current bT4aw as it now reads that is to he amended
ARTICLE IX - BENEFITS
Sggggp-9—.2 Benefit levels: The Board SW submit scheAules to the city for the following
level ofbenefit amount per year of service.
January 1, 2002 - $3600
The city " provide the Association with sufficient funding to provide the benefit levels in this
Section-
The Proposed b Y-4aw as amended
ARTICLE IX - BENEFITS
Sg;6io—n9.2 Benefit levels: The Board shall submit schedules to the City for the following
benefit level of $4000 per year of service as of August 1, 2005.
aA!;90_n'9.2q City Funding: The City shall provide the Association with the funding as fisted
below.
Year 2005-$ 1000 Per Active Fire Fighter as of December 31,2004
Year 2006-$ 1200 Per Active fire Fighter as of December 31,2005
Year 2007-S 1404 Per Active Fire Fighter as of December 31,2006
Item L3
MEMORANDUM
To: Interim City Manager Copeland
From: City Clerk
Date: April 18, 2006
Re: Intoxicating Liquor License Application
Introduction
Jacse Lee has applied for an intoxicating liquor license to be used at the Best Western
Maplewood Inn, 1780 County Road D.
As required by city code, an investigative background check was conducted on Mr. Lee
for the purpose of holding an on -sale intoxicating liquor license. Nothing was identified
in the background check that would prohibit him from holding this license.
Backuround
Mr. Lee has been living in the St. Paul area since he was four years old and in
Maplewood since 1997. He graduated from North High School in 2001.
One of Mr. Lee's references made very positive comments about him. He stated that he
has had a professional relationship with Mr. Lee for two years and stated, "Jacse is very
honest, hardworking, all around good kid."
Chief Thomalla spoke with Mr. Lee to discuss measures to eliminate the sale of alcohol
to underage persons, general security and retail crime issues, and the Maplewood Liquor
Ordinances.
In the course of this investigation, state criminal history files were checked along with
contacts and warrants in the Cities of St. Paul and Maplewood and Ramsey and Hennepin
Counties.
Recommendation
It is requested that council approve the intoxicating liquor license request.
City of Maplewood City Council
Strategic Planning Session and Retreat
Friday, April 28, 2006
Fire Station #2
1955 Clarence Street
AGENDA
(All Times Approximate)
8:00 A.M. Coffee. juice and Rolls
8:30 Introduction
8:40 Purpose of the Day
Rules of the Session
Tension Breaker
Methodology
9:00 Summary of the Survey
9:15 Envisioning Maplewood's Future: What should the City of Maplewood and City Council look like
in four years?
What do we want to achieve?
What do we wish to eliminate?
What do we wish to preserve and improve?
:J: What do we want to avoid decrease?
10:00 Defining our Mission
What role should City Council have in defining and achieving the city's future?
What role should I as a council member have in defining and achieving the
city's future?
10:30 Break (Don't touch that cell phone!)
10:45 Defining Success: How do we know when we are successful?
11:15 Achieving Success?
What do we need to do to be successful?
What are our collective goals for the city?
How do these goals match out vision?
11:45 Setting Our Priorities
What comes first?
12:05 Commitment to Success
• What do we need to do to be successful in completing our mission and vision and in
implementing our goals to achieve our notion of success?
12:30 Wrap-up and New Beginnings — Panera Box Lunch
1:00 Session and Retreat Over (but the work has just begun)
David Schultz
Professor, Attorney
Graduate School of Public Administration
Hamline University
MS-A1740
Saint Paul, Minnesota 55104
651.523.2858
1120 Saint Clair Avenue
Saint Paul, Minnesota 55105
phone/651.292.1096
fax/651.292.1139
DSchultz@hamline.edu
http://davidschultz.efoliomn2.com/
David Schultz is professor in the Graduate School of Management at Hamline University
where he teaches doctoral and masters-level students in public administration, non-profit
administration, and business administration. David teaches classes including professional
ethics, legislative process, non-profit law, housing and economic policy, and public
policy. Professor Schultz also holds appointments in the Hamline University Department
of Criminal Justice and Forensic Science, and at the Hamline and University Of
Minnesota law schools where he teaches election law, state constitutional law, and state
and local law.
Professor Schultz has a Ph.D. in political science and a J.D. (law degree) from the
University of Minnesota, an LLM from the University of London (specializing in
criminal law and the law of the European Union), M.A.s in political science and
philosophy from Rutgers University and SUNY Binghamton respectively, and a B.A. in
political science and philosophy from SUNY Binghamton. Previously he has taught
classes in American politics, political participation, campaigns and elections, urban
politics, state and local government, and constitutional law at the University of
Wisconsin, University of Minnesota, Trinity University (San Antonio, Texas), Gustavus
Adolphus College, and the University of St Thomas School of Law.
Professor Schultz is the former series editor for four book series on law, politics, and the
media for Peter Lang Publishing and presently is a series book editor on state politics for
M.E. Sharpe, Inc. He is the author of 22 books, 12 legal treatises, and over fifty articles
on topics ranging from civil service reform, campaign finance reform, land use law,
constitutional law, and the media and politics. His most recent publications include:
Encyclopedia of Civil Liberties (M.E. Sharpe, 2005) and Encyclopedia of the Supreme
Court (Facts on File, Inc., 2005); Lights, Cantera, Campaign! Media, Politics, and
Political Advertising (Peter Lang Publishing, Inc., 2004); Inventors of Ideas: All
Introduction to Western Political Philosoply (2 e. Wadsworth, 2003); Enqyclopedia of
American Law ((Facts on File, Inc., 2002); Encyclopedia of Public Administration and
Public Policy (Facts on File. Inc., 2003); Social Capital: Critical Perspectives oil
Conununiij and Bowling Alone (NYU Press, 2002); Monej Politics, and Campaign
Finance Reform Law it? the States (Carolina Academic Press, 2002); and It's Show Time!
Media, Politics, and Popular Culture (Peter Lang, 2000).
Forthcoming books include the Enc)?clopedia of the American Constitution, Encyclopedia
of the First Amendment, and a two volume constitutional law/civil rights liberties text
book.
In addition to teaching, Professor Schultz was president of Common Cause Minnesota
from 1994-1999, served as their lobbyist, and twice as the interim executive director. He
has served as vice-president of the Minnesota and Texas chapters of the American Civil
Liberties Union, and he has also been on the board of directors for numerous non-profit
organizations. Previously he served on the National Civic League's model cities charter
revision committee, helping to draft the 8,h edition of the Model Cit) Charter -, and on the
Urban Coalition Board of Directors. He was also a member of the Ramsey County Home
Rule Charter Commission (2000-2004).
Prior to teaching, David was a city administrator and director of code enforcement in
New York State, where he enforced city and state housing codes as well as authored
housing codes. He also was a housing and economic planner and a community organizer
for a community action agency. Professor Schultz has extensive experience doing local
government training in ethics, management, and leadership.
Professor Schultz is an attorney and member of the Minnesota and United States
Supreme Court bar. He does extensive pro Bono practice in the areas of family and
landlord-tenant law, and he practices in the area of election and administrative law.
David is a member of the Ramsey County Bar Association Board of Directors, the
Minnesota State CLE Board, and the Second District Ethics Committee.
David is Friday host of "Minnesota Matters," on Air America Minnesota Radio, and he
is a nationally - recognized expert on political ethics, money and politics, political
participation, and land use law and has been a frequent commentator on television, radio,
and in over 100 domestic and international newspapers and periodicals, including the
New Yo7* Times, Wall Street Journal, Los Angeles Times, Today Show (NBC), ABC
News, CBS News, Cox News Service,, Time, Neivsweek, Radio Free Europe, National
Journal, Congressional Quanei La Nouvelle Obsei L'Ecpi-ess, National Public
Radio Washington Post, The Chi-istian Science Monitor_, Chicago Tribune, Houston Post,
Houston Chronicle, Satz Antonio Light, San Antonio E.vpt News, Channel One, People
Magazine, Mone)=, Dallas Mor -ning News, Boston Hel-ald,, Idaho Falls Post Register,
Charleston Dail) Nerds, San Diego Union-D-ibune, At-lington Mon2ing News, Austin
American- Statesman, Manhattan South, Minneapolis Star -Tl-ibllne, St Paill Pioneer -
Press, St. Paul Legal Ledger, Chicago Ti St. Cloud Times, Minnesota Public
Radio, CNET Radio (San Francisco), Wisconsin Public Radio, WCCO Television,
WCCO radio, KSTP radio, KFAN radio, KARE-TV, KSTP television, WWOR radio,
ESPN radio, Almanac (public television), and the Hartford Cow-iei-.