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2006 02-13 City Council Packet
6:00 p.m. CouncillManager Workshop AMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. PW0nd@y, February 13, 2008 Council Chambers, City N8U K8R9Ling No. 08-03 B. PLEDGE OF ALLEGIANCE Acknowledgement oy Maplewood Residents Serving the Country Mayor's Address on Protocol: 'Welcome to the meeting ofthe Maplewood City Council, It is our desire to keep all discussions civil oawe work through difficult issues tonight If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which one /bmebed near the entrance. When you aoMneoo the council, please state your name and address clearly for the record. All commentsIquestions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments.' E. APPROVAL OF MINUTES 1. Minutes from the January 23 Council/Manager Workshop 2. Minutes from the January 23, 2006 City Council Meeting G. APPOINTMENTS/PRESENTATIONS 1. City Engineers Association 0f Minnesota Project ofthRYe8rAv8nd—K88p|8vvO0dM8U Area Transportation Improvements 2. Resolution of Appreciation — Eric /\h|neaS 3. Planning Commission Appointments 4. Community Design Review Board Appointments H. CONSENT AGENDA All matters listed under the Consent Agenda are considered tohe routine by the City Council and will bo enacted hyone motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 3. Amendment b} School District 022 Cooperative Facility Use Agreement 3. Amendment to School District 823 Cooperative Facility Use Agreement 4. Mop|evv00d Fire Relief Association Bylaw Addition 5. Animal Control Contract 8. Donation from 8Ch8nn|zCountryside 7. Annual License Lawful Gambling - Merrick, Inc. /GGr[ity'S\ 8. Annual License Lawful Gambling - Merrick, Inc. (The Rock) S. St. Paul Monastery-Temporary Liquor License 10. Planning Commission's 2OO5Annual Report 11. Conditional Use Permit Review — Woodhill (Dahl Avenue, south of Linwood Avenue) 12. Conditional Use Permit Review — Maplewood Public Works Facility (1902 County Road B) Amended 02-08-06 H. CONSENT AGENDA (continued) 13. Conditional Use Permit Review — Heritage Square First Addition (Kennard Street and Legacy Parkway) 14. County Road D Extension, West of Highway 61 — City Project 02-08 — Resolution for Modification of Existing Construction Contract, Change Orders Nos. 2, 3 and 4 15. Joint Powers Agreement with the State of Minnesota for Removal of Diseased Elm Trees on the Gateway Trail. 16. Purchase of Asphalt Pothole/Tack Trailer 17. Change Order #3-Applewood Park 18. League of Women Voter's Candidate Forum PUBLIC HEARINGS J. AWARD OF BIDS Maplewood Community Center Pool Slide Access Stairs K. UNFINISHED BUSINESS 1 . Purchasing Policies and Procedures 2. Establish a Public Policy, by Resolution, Calling for a Written Policy for Fire Department Burns 3. Charitable Gambling Policy 4. Public Works Building Expansion — City Project 03-19 — Approve Changes to Construction Contract 5. Process for Personnel Policy Revisions L. NEW BUSINESS 1 . Park Dedication Rates 2. Ramsey County Library Design Approval (3025 Southlawn Drive) 3. Resolution of Support for Interconnect Project 1 7 1 �0101 I I ki M 11111111:2 N *44 0 1 IF- 111 Mi! Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249-2001 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Amended 02-08-06 DRAFT--MINUTES CITY COUNCIL/MANAGER WORKSHOP Monday, January 23, 2006 Council Chambers, City Hall 6:00 p.m. B. ROLL CALL Diana Longrie, Mayor David Bartol, Councilmember Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember Will Rossbach, Councilmember Others Present: City Manager Fursman REaL Director/City Clerk Guilfbile Interim IT Director Fowlds C. APPROVAL OF AGENDA Mayor Longrie moved to ap D2. Council Procedure-F Seconded by Councilmemb D. NEW BUSINESS 1. IT Council Chamber a. City Manager Fursrr b. Interim Director Myc technology upgrade ing Staff emann Agenda Item El Present Present Present Present Present Ayes-All an presented the staff report. rial Fowlds gave a report on the process and procedure for the in the Council Chambers. Councilmember Rossbach moved to direct staff to bring back additional information to council Seconded by Mayor Longrie Ayes-All 2. Council Procedure-Processing Staff Reports b. City Manager Fursman presented the staff report. Due to legal council not being present for response to a question, Councilmember Juenemann asked that this item be tabled until a future meeting when legal council is present. E. FUTURE TOPICS 1. Commission Interviews 2. Council Retreat 3. Democratic Governance Councilmember Rossbach.moved to adjourn at 6:30 1 Seconded by Councilmember Juenemann A Agenda Item E2 DRAFT--MINUTES MAPLEWOOD CITY COUNCIL 7:02 P.M. Monday, January 23, 2006 Council Chambers, City Hall Meeting No. 06-02 A meeting of the City Council was held in the Council Chary order at 7:02 P.M. by Mayor Longrie. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Diana Longrie, Mayor David Bartol, Councilmember Erik Hjelle, Councilmember Kathleen Juenemann, Councilmember Will Rossbach, Councilmember Presen Presen Presen Present Present D. APPROVAL OF AGENDA Mayor Longrie moved to approve the agenda as amended. M1. Emergency Management Seminar M2. Processing of Staff Reports by Council M3. Report on the South Leg Meeting/Trash and Recycling Seconded by Councilmember Juenemann Ayes-All s called to E. APPROVAL OF MINUTES 1 Re-vote on the Approval of Minutes from the December 12, 2005 City Council Meeting CouncilmemberJuenemann moved to approve the minutes from the December 12, 2005 C Council Meeting. Seconded by Councilmember Rossbach Ayes-Councilmembers Bartol, Juenemann, and Rossbach Abstain-Mayor Longrie and Councilmember Hjelle 2. Minutes from the January 09, 2006 Council/Manager Workshop Councilmember Juenemann moved to approve the minutes from the January 09, 2006 City Council/Manager Workshop. Seconded by Councilmember Rossbach Ayes-All City Council Meeting 01-23-06 3. Minutes from the January 09, 2006 City Council Meeting MayorLOngh8 moved to approve the minutes from the December 12, 2005 City Council Meeting as amended. Seconded bvCounCi|nnennberBorbol | F. VISITOR PRESENTATIONS K88y0rLonghe announced that the agenda item regarding the development on Jessie and Ripley has been postponed b] another date. The following person was heard: Judith J0h8nO8SSen Avenue, Maplewood, after stating she wished to speak Dn Unfinished Business |t8n0 K1: Campaign Policy d to speak vvhSO K1 was discussed on the agenda. Resolution of Appreciation — Diana Longrie 8. City Manager FUna appreciation for her service on the Maplewood Community Design Review CVVnC|n1enlb8rROGsb$ch moved to adopt the following resolution of appreciation for M APPRECIATION RESOLUTION 06-01-012 RESOLUTION OF WHEREAS, Diana LnnAhe has been a member 0f the Maplewood Community Design Review Board for three years and six months, since May 28, 2002 and has served faithfully in that capacity; and WHEREAS, the Community Design Review Board has appreciated her experience, insights and good judgment; and WHEREAS, K4G. Lpngrie has freely given of her time and energy, vvithOVL compensation, for the betterment of the City of Maplewood; and WHEREAS, W4S. LonArie has shown dedication to her duties and has consistently contributed her leadership and effort for the benefit Vf the City. NOW, THEREFORE, |T|S HEREBY RESOLVED for and 0D behalf Of the City Of Maplewood, Minnesota, and its citizens that Diana Longrie is hereby extended our gratitude and appreciation for her dedicated service. Seconded bvCounC|nnemberBoho| nCi| members Bodo[ HeUe. JU8nenn8nn8nd Rnanbeoh Abstain-Mayor Longrie City Council Meeting U|-23-06 • i wil Councilmember Juenemann moved to adopt consent agenda items 1, 3 -8, 11 -18. Seconded by Councilmember Rossbach Ayes -All Mayor Longrie moved to accept the staff report for consent agenda item, 9. Seconded by Councilmember Bartol Ayes-All Councilmember Rossbach moved to adopt consent agenda item 9: Conditional Use Permit- Kli should be provided. Seconded by Councilmember Bartol Ayes-All Mayor Longrie moved to accept the staff report for consent agenda item 10. Seconded by Councilmember Rossbach Ayes-All Mayor Longrie moved to adopt consent agenda item 10. Seconded by Councilmember Juenemann Ayes -All 1. Approval of Claims $ 8,130.00 Manual Checks # 68941 thru # 68942 dated 1/06/06 321.51 EFT # 68943 dated 1/10/06 $ 276,215.21 Checks # 68944 thru # 69007 dated 1/06/06 thru 1/10/06 $ 1,271,059.60 Disbursements via debits to checking account dated 12/30/05 thru 01/05/06 $ 3,973.69 EFT # 69008 thru # 69009 dated 01/17/06 $ 474,864.48 Checks # 69010 thru # 69061 dated 01/13/06 thru 01/17/06 City Council Meeting 01 -23 -06 3 $ 120,338.85 Disbursements via debits k) checking account dated 01/06/06 thru 01/12/06 2. $ 2,154,903.14 Total Accounts Payable Payroll Checks and Direct Deposits dated »^/^.�«`r- vo '.xvu � 2,074.75 Payroll Deduction check #103821' dated 01/13/00 $ 494,580.63 Total Payroll GRAND TOTAL Maplewood Fire Relief Association Bylaw Addition Item pu from agenda January 18, 2006. 3. Annual Renewal Vf Intoxicating Liquor License --{)n Sale Adopted the following resolution approving the On-Sale Intoxicating Liquor License Annual Review: RESOLUTION 06-01-013 RESOLVED BY THE CITY COUNCIL OF THE CITY OF W1APLEWOOD RAW1SEY COUNTY, MINNESOTA, that the following On-Sale Liquor Licenses, having been previously duly issued by this Council, are hereby approved for renewal for one year, effective January 2006, with approval granted herein subject to satisfactory results of required Police, Fire and Health Inspections: 5-8 Tavern &Grill SiephenY8nt8G K8artinK8VngVven James ErnisoO B|e8ch9r8 Chili's Restaurants 2289 K8innehahe/\venU8 2220 White Bear Avenue SOuth|own & B8o[n Jose Leon ScottUtt|Ry Br9LShogren Acapulco Mexican Restaurant Best Western-Maplewood Inn ChipOL|8 Mexican Grill 3U08 White Bear Avenue 1Y30E. County Road [} 2303 White Bear Avenue James Gartner AK8F Maplewood Lanes 1855 English Street Dorothy Helen Piotrowski Aop|Hbe8'sNei Grill 3001 White Bear Avenue Broadway Bar &Pizza Chad Sprinkel 1900 East County Road D Matthew hJ8|Gs The Chalet Lounge 1820 Rice Street Paul J.K4 ,Jc Deans, Inc. 1986 Rice Street Raymo R. Emerh}| Earrib/s 189S White Bear Avenue JUdUhLandr8v||e Bernard Diebe| Ch8nnpp's Goodrich Golf Course 1734 Adolphus 182O North Van Dyke City Council Meeting U|-23-06 MiCh@m|GBng|8r GUld8D's 298SN. Highway 81 Cheryl Wolf Br8inB8unl8ni QU8y'SSG|0Jn The Rock Patricia 2425 Highway 61 2029 Woodlyn Avenue Be|de Amanda Kranz Club On-Sale Keller Clubhouse Storogte Bar &DoncecJub Police, Fire and health inspections: 2100 Maplewood Drive 1700 Rice Street Alan Hartman K8.G.M. Liquor Warehouse Ar1 Liquor, Inc. Loyal Order Of Moose Q03 Noah Castle Suzanne Schilling 1Q48 English Street Myth Suzanne's Cuisine Party Time Liquor 3080South|evvnAvenue 210U White Bear Avenue Wine On-Sale Cori Blodgett Brian Meyer B8|bir8hOher Noodles &Company The Bird Taste 0fIndia 2805 White Bear Avenue 3035 White Bear Avenue 1745 Cope Avenue Stephen Parr T.G.I. Friday's EdvvGrdUnangSt Outback Steakhouse Philip Poling Pei Wei Asian Diner 177O Beam Avenue 3087 White Bear Avenue 3085 White Bear Avenue #1Ol EhhokHo||8nd Red Lobster 2925 White Bear Avenue Thomas Hecker The Olive Garden 1749 Beam Avenue 4. /\nnUG| Renewal 0fIntoxicating Adopted the following resolution approving the Off-Sale Intoxicating Liquor License Annual Review: RESOLUTION 06-01-014 RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEVVOOO,RAMSEYCOUNTY, MINNESOTA, that the following (]ff-S8|S Liquor Licenses, having been previously duly issued by this Council, are hereby approved fo renewal for one year, effective January 1.2000 with approvals granted herein subject to satisfactory results Of required Police, Fire and health inspections: HmwondF<emerovvski GVoeetArn jo K8.G.M. Liquor Warehouse Ar1 Liquor, Inc. 2950 White Bear Avenue 19 North Century Avenue Marvin C.K0pp8n L8bBr'S Liquors Party Time Liquor Arthur Mark Stein 1835E.LGrp8nL8UrAve. 1700[) Rice Street B|ongLee Lor's Liquor Store Princess Liquor'nTobacco Char|yLOr 2728 Stillwater Road 134YFVstAvenue Christ0ph8[S@rr@Ck Wendy Lauber S8[r8Ck'S International Wine &Spirits Maplewood Wine Cellar 2305 Stillwater Road 1281 Frost Avenue Phillip LU Big Discount Liquor 2515 White Bear Avenue City Council Meeting 0 1-23 -06 5. Temporary Gambling — Carver Elementary Parent Teacher Organization Approved the temporary gambling request and waived the $49.00 fee for Carver Elementary PTO. 6. Temporary Liquor — Prom Management Group at Keller Golf Course Clubhouse Approved the temporary intoxicating Liquor permit for Prom Management Group 484 Inwood Avenue, Oakdale. 7. Temporary Liquor — Church of the Presentation of the Blessed Virgin Mary /January 14, 2006 Approved the intoxicating liquor permit for Stephen Blessing for Church of the Presentation of the Blessed Virgin Mary for January 14, 2006 after the fact. Administrative approval was given. 8. Temporary Liquor — Church of the Presentation of the Blessed Virgin Mary /February 11, 2006 Approved the temporary intoxicating liquor permit for Stephen Blessing on behalf of the Church of the Presentation of the Blessed Virgin Mary for February 11, 2006. 9. Conditional Use Permit Review'— Kline Nissan (3090 Highway 61 North) Approved the Conditional Use Permit for Kline Nissan (3090 Highway 61 North) with review and possible reconsideration of this CUP at the June 12th City Council Meeting. (To ensure dumpster enclosure has been constructed, the 2006 maintenance of catch basins and storm water infiltration system has been complete and parking issues have been resolved and to update the city council on the frontage road.) 10. Change of Use Deed (Southeast corner of County Road B and Mississippi Street) 06-01-015 Adopted the following resolution approving a request for a change of use on an existing use deed: RESOLUTION 06-01-019 AUTHORIZING APPROVAL OF A NEW USE OF TAX-FORFEITED LANDS Whereas, the City of Maplewood was conveyed a use deed by the state in 1993 for the following described tax forfeited land: Outlot A, Block 1, Flakne's Addition Whereas, the intended public use for which the property was previously City Council Meetin 01-23-06 conveyed was for open space; 11 12 13 and Whereas, the city iS planning @ street improvement project in8Dd8[0undth8 above tax forfeited land in 2007; Whereas, the city has determined that the above-described tax forfeited land will be needed for drainage and ponding purposes for the street pro Whereas, the new public use for the property is drainage and NOvv. Therefore, Be it R8S0|v8d that the proper city / authorized to make an application for new use of said tax- space to drainage and ponding. � re hereby and from open MIMINKRISTSM Adopted the December 31,20D5 Pay Equity | ntation Re port. Approve Purchase of Single-Axle Plow Truck Approve toenter into contract #435523. for the purchase Vfa� dispose of the 1991 Ford truck Ford, Inc. under State Contract 3 L-8500 truck chassis for $61,476.00 and e-in or at State auction. County Road D Realignment East, South to Hwy 61 — City Project 02-07 -- Resolution for Modification of Existing Construction Contract, Change Order Nos. 17 Moved nn adopt the following resolution directing the modification cn existing contract for County Road D Realignment East: RESOLUTION 06-01-016 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-07,CHANGE ORDER Nos. 17 and 18 VVHEFlEA8 the City Council of Maplewood, Minnesota has heretofore ordered nn8d8 Improvement Project 02-07. County Road D Realignment (East) |nnpn}venn9nts /TH 81 to SoVth|8vvn Dr.), and has let construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that itiG now necessary and expedient that said Contn8CL be modified and designated as Improvement Project 02-07, Change Order Nos. 17 and 18. as an increase to Said contract by an amount of $23 such that the new contract amount is now and hereby established as $2.823.206.11. NOW, THEREFORE, BE|T RESOLVED BY THE CITY COUNCIL {]F K8APLEVV[)[)[>, MINNESOTA that the mayor and city manager are hereby authorized t0 sign on behalf [f the City 0f Maplewood k) signify and show that the existing contract iS hereby modified through said Change Order Nos. 17 and 18 as contract increase in the amount of$23.UR8.8O. The revised contract amount i3$2.R23 City Council Meetin 01-23-06 NO revisions t0 the project budoRLGrS[8qUirSd@tthiatiDlS within the revised project scope and budget, approved on December 12, 2005. 14. Resolution for Adoption of 2006 Public Works Permit Fees Adopted the following resolution for adoption of the 2006 Public Works Permit fees: RESOLUTION 06-01-017 ADOPTION OF THE 2006 PUBLIC WORKS PERMIT FEES WHEREAS, the City of Maplewood has established permit fees for sewer service construction, storm sewer and sanitary sewer main construction, driveway construction, water connection and grading, and WHEREAS, city staff has reviewed the permit fees and prepared 8schedule of fees titled 2O08 Public Works Permit Fees, dated January 23 2006. NOW, THEREFORE, BE|T RESOLVED BY THE CITY COUNCIL {}F MAPLEVVO0D, MINNESOTA, that: 1. The updated public works applications received after January 23 20 2. The rates shown will be reviewed by staff on an annual basis vvith recommendations for revision brouahttQ tMecitv council for consideration. 15. County Road [) Realignment FoSt Gouth| — Resolution Ratifying and Confirming Sale Cf Trail Property and Easements k}Ramsey County Adopted the |O||OwiDg nSSO|utiDD ratifying and confirming sale of Trail Property and Easements to Ramsey County: RESOLUTION 06-01'018 RATIFYING AND CONFIRMING SALE OF TRAIL PROPERTY AND EASEMENTS T0RAMSEYCOUNTY WHEREAS, On July 11 the City 0f Maplewood approved the revised Realignment Agreement with Ramsey County, Northern States Power Company, d/b/a/ Xcel Energy, Burlington Northern Santa Fe Railroad (BNSF), Minnesota Commercial Railroad, and the Ramsey County Regional Railroad Authority, and WHEREAS, under the terms of the Realignment Agreement, the City Vf Maplewood was to purchase from the BNSF a twenty-five foot wide portion of th8BN8F hght-0f-vvoyin the West Half of the Southeast Quarter 0f Section 34 Township 30 Range 22, Ramsey County (the North Trail Property), as more particularly described in Section III B4[f the Realignment Agreement, and WHEREAS, under the terms of the Realignment Agreement, the city agreed b} sell to Ramsey County, and Ramsey County agreed to purchase from the City. the North Trail Property, and WHEREAS, on or about September 27, 2005, the City purchased the North Trail Property from the BNSF and Minnesota Commercial Railroad, and City Council Meetin 01-23-06 WHEREAS, pursuant tn the terms Ofthe Reali Agreement, on December 30 Ramsey County paid the sum 0f$O8.130.O0hJ the City for all of its ri tUje and interest, if any, in the North Trail Property, and WHEREAS, the Mayor and City Manager of the City signed the Quitclaim Deed for the North Trail Property from the City to the County on behalf of the City, and WHEREAS, the County has expressed concern that the action 0f the City Council prior to conveyance of the North Trail Property to the County may not be sufficient b] clearly show the City's approval of the sale for title purposes and has requested the City k} ratify and confirm the sale and transaction ascompleted NOW, THEREFORE, the City 0f Maplewood hereby ratifies confirms the sale of the herein-described parcel Of land tO the County Of Ramsey and confirms the authority Of the Mayor and City Manager LO execute Deed dated December 3O.20O5. from the City L0 the County, on behalf of the "City � All the part of the easterly 25.00 feet of the 150-foot wide BNSF Railway Company right- of-way located in the West Half of the Southeast Quarter of Section 34, Township 30, Range 22, Ramsey County, Minnesota, which lies northerly of a line drawn perpendicular with the easterly line of said Railway right-of-way from a point thereon distant 35.00 feet northeasterly from the intersection of said easterly line with the northerly right-of-way line of Trunk Highway 393-694 as described in that certain Final Certificate filed in the Office of the Ramsey County Recorder on November 4, 1966 as Document Number 1687969, and which lies southerly of the southerly line of the 66-foot wide right-of-way of Buerkle Road as described in that certain Perpetual Easement filed in the Office of the Ramsey County Recorder on December 22, 1982, as Document Number 2164739. 16. Closure of Hazelwood District Fund Author (1) a transfer of $119 from the Hazelwood Properties Tax Abatement District fund b}the debt service fund for the 2OO4 Tax Abatement Bonds effective 12-31- Ell 17. Transfers from T Authorized the appropriate 2005 budget adjustments and 2005 transfers totaling $259,800 from the Tax Increment funds to the debt Service Fund. 18. Resolution Appointing Election Judges for Special Election February 28, 2006 Adopted the following resolution accepting election judges for the February 28, 2006 Special Election: City Council Meetin 01-23-06 RESOLUTION 06-01-020 ACCEPTING ELECTION JUDGES RE8C}L\/ED, that the City Council of Maplewood, MinneSOt8, accepts the following list of Election Judges for the 20O0 Special GenenS|B8cUVnk}b8h8|dVnTUesd8y February 28,2006. City Council Meetin 01-23-06 10 Guy Grant KGth8hneMol|80 Shari Adams JGrni8GUdkneChL Betty Mossong Fn8nAh9rns Lloyd Hecht Howard Suzanne Anderson GondonNeinenger Gerry Muraski Elsie Anderson Constance Hines Thomas Myster Cynthia Anderson W4aryHO|zenn8r Gloria Nelson Ronald Anderson 8hide9HOrton James Nieman AhSoD/\nS@ri LvnDHUDtOmn Louise K88r|iS Barrett Mildred |w8rs0O Ann Marie Joan B8rte|L Jeff Janacek Lois Olson J8irnR B8||8nd Gwendolyn Jefferson S8||y8 Orlando Mery Berger Judith Johanneao8n David Peh| Jeanne BOrtz Barbara Johnson J8nnea Petrie Ann8Br8iU8nSL8in JOyCeJVrnnV K8d8R8d9rnn8Cher J8nn8tte Bund8 Marilyn Charles Rowe Lucille C8h8DSS Harold Kirchoff E|8iDS RudeeD Robert Carr Rosemary Koch Louis Spies Ann Cleland Joan Kolasa M8rvAnn Schneider Th0nnGS Connelly Joseph Kolasa Sandy Scho9neckHr Colleen Connolly Mona Lou Harriet SChn}ephar Mae Davidson Josephine Brion Shaul Marianne Davidson Marvella L ackner Teresa Shores Beverly Dean Rita Lally Bob Spangler Edward [)8gg Charlotte Lampe 7 St8fki BhUp8t [}RSoi Anita Larson David Stark Helen Jean Dickson Lorraine Lauren Sandra Stevens Audrey [)iess|in Ann Leo Rita Taylor Kathleen [}ifte| Pgti Leo Lorraine Taylor Diane Droeger Claudette Leonard Milo Thompson Fn]dOVCharnn9 8t8vRLinCovvGki Pat Thompson AVdneyDue||nnan Vi LinCVvvSki Leila Tillman C@FD|yD Eickhoff [}B|OnRs LofoPSn Franklin Tolbert Elizabeth EhCkSOD Richard Lufor8n C8|i|i8 Tucker Ann Fallon Robert Lundgren Connie Unger Lorraine Fi8hcer Shirley Luttrell |f0||yUrb8nski Mary Fischer Jeri M8hre Vi|he|nnine V8n8g3 Delores Fitzgerald Carol Mahre Beulah V8nB|ariC0nn Anne FosbVrgh Rose Marie K8and8rS B8n8bn8 V8ndev8er Lucille Foster John K4anth8y K48ryV8nte J8[n9S Franzen [}B|0naa W1orSh Connie Wagner K88rVJ0 Freer ThO0oS N1@Skrey Gene VV8nd8[a8e Samantha FriiGch9 GRr|8din9 K89ChR|he Gayle VVos[nuDdt C|8ric8GiRrzRk K48ryL0U K89chR|k8 John Willy Diane Go|oSki Jackie Meyer [}H|Or8s VViLschen Betty Granger Joan MiSgRn Karen Z8ShO City Council Meetin 01-23-06 10 1. PUBLIC HEARINGS 7:50 p.m. Independent School District No. 622 — Review and Discussion of Bus Garage Proposal for TH 5 and TH 120 Property Owned by MnDOT — City Project 03-20 a. City Manager Fursman presented the report. b. City Engineer AN presented specifics from the report. C. Frank Pafko, representing MnDOT, 395 John Ireland Blvd, presented further specifics from the report. d. Andrew J. Golfis, System G Inc., the Project Administrator, provided further details on the proposal. e. Craig Schlichting, Plowe Engineering, Inc. discussed drainage considerations and wetland impact. f. Randy Wagner, A.I.A., Project Architect, D.S. G. W., provided a brief summary on the design plans. g. Terry Wasiluk, Dispatcher for 622, 648 Birch Lane South, Shoreview clarified the normal h. Mayor Longrie opened the public hearing, calling for proponents or opponents. The following persons were heard: Joe Fox, 1821 Myrtle Street, Maplewood Sister Carol Rennie, 2675 Larpenteur Ave. East, St. Paul Bob Zick, 2231 Penn Place, North St. Paul, MN Ron Cockriel, 943 Century Avenue, Maplewood Debbie Bowers, 1866 Sterling Street North, Maplewood Anne Fosburgh, 2560 East Idaho, Maplewood Barb Telser Gadow, 2525 Knoll Circle, Maplewood Mayor Longrie read in to the record letters received from Joyce SeIg, and Joseph Reagan. Kay Green 2507 Knoll Circle, Maplewood Marty Naughton, 2691 Holloway, Maplewood i. Mayor Longrie closed the public hearing. Councilmember Rossbach moved to authorize the City Engineer to contact all parties involved to coordinate schedules and set a date for a public hearina. Seconded by Mayor Longrie Ayes-All 9:57 p.m. - A three minute break was taken. R � -IlTivi-li 0 Me] A __1I None K. UNFINISHED BUSINESS 1. Campaign Policy a. City Manager Fursman presented the staff report. City Council Meeting 01 -23 -06 1 b. City Attorney Kelly provided further specifics and clarification of the report. Councilmember Rossbach moved to accept the staff report. Seconded by Mayor Longrie Ayes-Mayor Longrie, Councilmembers Bartol, Juenemann and Rossbach Nay - Councilmember Hjelle 10:47 p.m. - City Attorney Kelly notified Mayor Longrie of the time. Councilmember Juenemann Seconded by Councilmember Rossbach Ayes-All C. The following persons were heard: Judith Johannessen, 1610 Woodland Ave. East #3, Maplewood-a petition was submitted for public record. Therese Sonnek, 1503 Sandhurst Drive East, Maplewood Peter Fischer, 2443 Standridge, Maplewood Don Day, Visitor from Woodbury Ann Fosburgh, 2516 East Idaho, Maplewood Dale Trippler, 1201 Junction Avenue, Maplewood Mike Stockstead, President of Minnesota Professional Firefighters John Kyslyezyn, 3083 Victoria Street, Roseville Bob Zick, 2331 Penn Place, North St. Paul Carl Erb, 2354 Heights, Maplewood Councilmember Hjelle addressed the Council, Staff and the City of Maplewood audience. Councilmember Rossbach moved to table this item until the February 13, 2006 City Council Meeting. Seconded by Councilmember Bartol Ayes-Mayor Longrie, Councilmember Bartol, Hjelle and Rossbach Nay- Councilmember Juenemann 2. 2006 Appointment — Historical Preservation Commission a. City Manager Fursman presented the report. b. REaL Director/City Clerk Guilfoile presented specifics from the report. Mayor Longrie moved to accept the staff report. Seconded by Councilmember Rossbach Ayes-All Mayor Longrie moved to be appointed to the Historical Preservation Commission. Seconded by Councilmember Rossbach Ayes-All City Council Meeting 01 -23 -06 12 3. 2O08 St. Paul Water Board Appointment i2Years) @. City Manager FUnsDlGD presented the report MaymrLongha moved to accept the staff report. Seconded hvCouno|mernberR0S3booh | Councilmember Juenemann moved to appoint Councilmember Rossbach to the St. Paul Water Board. Seconded hvCoVnci|membRrH�el|e | L. NEW BUSINESS 1. Change of Manager — Intoxicat Liquor License — The Myth —Jeff Kehr a. City Manager FUrsnlan presented the report. b. RE8L Director/City Clerk pF8SSDt8d specifics from the report. C. Mr. Jeff KRhr was present for council questions. Mayor Longrie moved to accept the staff report. Seconded by Councilmember Bartol Ayes-All Mayor Longrie moved to approve the change of manager to Jeff Kehr for The M Southlawn Avenue. Seconded bvCoVnC|nnemb8rHjEA|e Ayes-All 2. Special Construction Agreement /EUg8hi Road, south Of County Road C\ o. City Manager FurSnl8D presented the report. b. Senior Planner Ekstrand presented specifics from the report. MoYu%Longrie moved to accept the staff report. Seconded hyCVVnCi|nnenlh8rB8MD| Ayes-All C. Mark Trapp, the owner, was present for council questions. d. ConnnniSsipn8r[}8s8i presented the Planning C0nnnnisGi0n Report. Juenemann to approve a special agreement allowing the owners of the orODertv located at 1784 Edaehill Road to rebuild their house on this unDaved citv riaht and to amprove a reduced front setback from Edgehill Road to within 16 feet as shown on the eoo|icent'o Plan /\ This 14 setback reduction will result ineoraeinr setback from the neighbors to the west. Approval of this special agreement is because: 1. The request iSto rebuild the applicants' house. A house on this lot i3 already in character with the neighborhood. City Council Meeting 0 1-23 -06 13 2. The city has granted such approvals in the past for private drives On public h . This approval is subject to the applicants doing the following before getting 8 building permit to rebuild: 1. Signing an agreement, which will be prepared by the city attorney, which: 8. Holds the city harmless from any liability for the use of the hgh Or any delay in emergency vehicles finding the house. b. States that the owner Vfthe property is responsible for maintaining the driveway. o. States that the city may change this agreement if the city approves another house onthis driveway. d. Requires that the applicant shall hook Upk} sanitary sewer and public water supply. 2. The city attorney shall draft and record these agreements. 3. Provide the city engineer with grading, drainage, utility and erosion control plans for the proposed house and driveway, subject to city requirements. 4. The driveway must meet Lh f the fire marshal. 5. The applicants' p|oD labeled F`| areas where there iSnO screening currently, percent opaque buffer upon installation along the westerly property driveway from the adjacent neighbors. Seconded byC0uDoi|n)S[nberBodD| Ayes-All= 3. Ashley Furniture Design Condition Appeal (1770 County Road D) 8. City Manager FUnam8n presented the report. b Senior Planner EkGtn8nd presented specifics from the report. K8eyorLongri8 moved to accept the staff report. Seconded by{}oVnci|rnernb8rHje||e Ayes-All C. David Bailey, the applicant, was present for council questions. CoVnci|nnennU9rFKVssU8Ch moved to affirm the Design Review Board recommendation that the neon lights should be turned off at 9:30 p.m. at Ashley Furniture at 1770 County Road D. Seconded bvCoVnci|rnemb8rJVRnenn8nn | 4. Conditional Use Permit Review — Mapletree Group Home (2831 Southlawn Drive) a. City Manager Fursman presented the report. b. Senior Planner EkStR]Dd presented specifics from the report. City Council Meeting 0 1-23 -06 14 Mayor Longrie moved to accept the staff report. Seconded bvC0uDo|[nSmbe[ROSSbGCh | C. John Brandt, the applicant, was present for council questions. d. The following persons were heard: Mick W18nUers BObZiCk 2331 Penn Place, North St. Paul Stacey Walsh, 1870 Deter Street, yW8p|evv00d Earl SU8nbri9n,1Y95R8d8iz.Maplewood Nicole ZVk,2790GoVth|8xvn Drive, Maplewood F<ichondK8oKane. 1825Rodgtz,Maplewood Councilmember Rossbach moved to adopt the resolution approving the conditional use oermit fol the Mapletree Group Home to have up to 12 residents living in their residential facility at 2831 Southlawn Drive and to adopt staffs recommendation on the definition of criminal offense relatinc to activitV occurring at the group home directly involvinq a group home resident. Rossbach and Hjelle Motion Failed Findings for Denial Mayor Longrie: The Group Homes existence has shown that it does and has changed the character of the surrounding area and the neighbors have demonstrated, through their testimony, how it has changed their lives. Because this is a special activity in this group home that involves criminal activity, she is uncomfortable with the language that was discussed in the CUP. The amount of staff time expended on the property (including Police and Fire) is greater than the normal CUP or any CUP the city has issued. The increased concerns for the community does not warrant the increase ofresidents for economic reasons • The neighbors are opposed to the increase in residents, as is the Planning Commission. • With 12 residents, the property now becomes a business as opposed to a residential 5. Letter from Jill Clark a. City Manager Fursman presented the report. City Council Meeting 0 1-23 -06 15 Councilmember Rossbach moved to table this item until City Manager Fursman has an opportunity to address all of the issues included in Ms. Clark's letter, and will bring back to council at that time. Seconded by Councilmember Juenemann Ayes-Mayor Longrie, Councilmembers Bartol, Juenemann and Rossbach Abstain-Councilmember Hjelle M. COUNCIL PRESENTATIONS 1 Councilmember Hjelle Requests-Councilmember Hjelle withdrew this agenda item (due to the late hour) to be addressed at the next council meeting. 2. Emergency Management Seminar - Councilmember Juenemann invited residents to an Emergency Management Seminar at the Community Center 7:00 p.m. Thursday, January 26 ` " . 3. New Council Procedures - Councilmember Juenemann requested a discussion in the near future on the new council procedures of accepting staff reports. 4. South Leg Meeting - Councilmember Rossbach reported the last South leg Meeting had 9 attendees with the topic of the evening being recycling. Residents discussed how important, or not, the rubbish and recycling days be the same day. The consensus was 20 to 1 to consolidate recycling and rubbish. N. ADMINISTRATIVE PRESENTATIONS 1. Newsletter Schedule a. City Manager Fursman presented the report. The following schedule was agreed upon by Mayor Longrie and council for the City News schedule: 2006 MAPLEWOOD CITY NEWS PUBLICATION DATES SCHEDULE City Council Meeting 01 -23 -06 16 Author for Article due to 2006 Admin. Sr. Admin. Assistant Issue in the Home ISSUE Letter (By Noon) January* (P&R Issue) Diana Longrie 12112105 01106106 February Diana Longrie 01117106 02101/06 Erik Hjelle March 02113/06 03/01/06 Will Rossbach April* (P&R Issue) 02127106 03120106 Kathleen Juenemann May 04117106 05101106 New Councilmember June 05/22106 06/01/06 Diana July* (P& Rissue) Longrie 06/09106 06126/06 Erik August Hjelle 07111106 08101106 Will September Rossbach 08121106 09101106 Kathy October* Juenemann 09/12106 09125/06 New Councilmember November 10/16/06 11 /01 /06 Diana Longrie December* (P&R issue) 11127106 12115106 City Council Meeting 01 -23 -06 16 5 1 1 1 9 111 Mayor Longrie moved to adjourn at 2:00 a.m. City Council Meeting 01 -23 -06 17 Agenda Item G1 TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer SUBJECT: City Engineers Association of Minnesota Project of the Year Award -- Maplewood Mall Area Transportation Improvements DATE: February 6, 2006 Till ".91 - 111roxeyk The City Engineers Association of Minnesota has recognized the Maplewood Mall Area Transportation Improvement Project for their 2006 Project of the Year Award. We would like to share our brief (10 minute) presentation with the City Council and present the Council with the plaque from the City Engineer's Association in recognition of the project award. Background The Maplewood Mall Area Transportation Improvements Project involves a combination of 17 different projects, implemented over a 5-year process and involving over $28.0 million in improvements. The project involved 4 separate consultants, thousands of hours of City staff time, 46 various agency agreements and 70 easement/right of way acquisition agreements. Project coordination and multiple agency cooperation were two traits recognized by the City Engineer's Association in considering this award. 0 ; 10101 Ly, I Ly, 1: 4 Z I 117-1 11 NI Z No action is required by the city council. Acceptance of the plaque would be appropriate. Typically these types of awards are received by the Council and then posted in the lobby of the responsible department. In this case, the plaque could be posted in the lobby at the Public Works Building. Attachments: 1. Project Map I _ 1 14 I 1--- --- f/ \ I i j II I Irl J I I _! ' d t� I a9ficemci ��L�1.__ __RDAD .tom I k( [ ? {{ I L_� �— I i { -T— ClITY I Irr#Y x t# i LA WHM BEAR LAKE IF804t VM en 'D' COUNTY AgEt dt i I I I fir If — {{ r I �`� i I I...- _a kin rle 1 r a' l I --- -- ! IC J L --- I_C _ I-.: r`----------� l-- If _ I y i� ref -----__--__' ----i ____�_ �_ _ i i i i i T ,........ tf � t C % �� I k�❑ b I S k� le I I I I I € I �� { �..._-- — IIS ---- y i a 1 fj �' I mmm I t <7 lid TH r �� r Ir 1 I i D I TIOW xr — I I I I !1 t r I (1 I I _ y- UM R A VENIV (10 08-M COUNTY MAD 0 WATER MAIN {{{ }—mPWAIE PROPERTY ACCESS om—_ _L Norma w"" TO COUNTY Alua 0) I 02-w COUNTY MAD DnH it ei 6� i�A�iriir r4�t �_1�4(COUNTY ROAD C � { r i IrClikl 11 1 Si Si rI tL #� I I! I f f-r I I r r x TY k 1 _ _.J J L j _ � _J._ L — I I I L 3 .a..., .....,......, ........., ....w L_I-... ....: .......j,l ,. i k�.d 1-7-17-7— WHITE , 1 IL -/ S x AVL! N1 Rd'l4DVEM t+iC�f 1 L_� Agenda Item G2 ky, 1:4 LY, [01 MA i! 1 §111 ky, TO: City Manager FROM: Ken Roberts, Planner SUBJECT: Planning Commission Resignation DATE: February 7, 2006 INTRODUCTION Eric AhIness has resigned from the planning commission. I have attached his e-mail message with his resignation and a resolution of appreciation for him. [fie] IT, I kyl I R1.1 IQ 2 1 WIT" 9 Lei ki I On February 6, 2006, the planning commission recommended approval of the attached resolution. Approve the resolution of appreciation on page three for Eric AhIness. kr/p:pIanning commission/peresig5.mem Attachments: 1. Eric AhIness E-mail notice of Resignation 2. Eric AhIness Resolution of Appreciation Attachment 1 From: Ahlness, Eric D LTC NGMN [Eric.AhlnessCus.army.mil] Sent: Friday, January 13, 2006 7:57 AM To: Richard Fursman Cc: Melinda Coleman; Ken Roberts Subject: Planning Commission Resignation Please forward the attached letter to Mayor Longrie Dear Mayor Longrie I am submitting my resignation from the Planning Commission effective January 15, 2006. 1 am in the process of moving and will no longer live in Maplewood. I believe firmly that current residence in the community is essential to serving on the commission and do not want to take an opportunity from a current resident to serve on the Planning Commission. I have learned a great deal from serving on the planning commission and appreciate the opportunity to contribute to the growth and development of Maplewood. I believe Maplewood is an excellent community that is blest with very fine staff. I am especially appreciative of the support of the City Manager, Richard Fursman, Asst City Manager, Melinda Coleman, and planner Ken Roberts. Mr Roberts is especially proficient, always providing an exceptional staff brief and first rate advice to the commission. Shann Finwall and the periodic interns continue improve the community and do a great job. Thank you again for the opportunity to serve the City of Maplewood. I appreciate the experience and value the friendships and collegial relationships developed in my service. Sincerely, IHI Eric D. Ahlness 2 Attachment 2 JOINT RESOLUTION OF APPRECIATION WHEREAS, Eric Ahlness has been a member of the Maplewood Planning Commission since September 27, 2004, and has served faithfully in that capacity to the present time; and WHEREAS, the Planning Commission has appreciated his experience, insights and good judgment and WHEREAS, he has fireely given of his time and energy, without compensation, for the betterment of the City r?f Maplewood; and WHEREAS, he has shown sincere dedication to his duties and has consistently contributed his leadership, time and effort for the benefit of the City. AVOW THEREFORE, IT IS HERE&YRESOLVED for and on behalf of the City of Maplewood, Minnesota and its citizens, that Eric for is hereby extended our heartfelt gratitude and appreciation for his dedicated service, and we wish him continued success in the future. Passed b the Maplewood City Council on Diana Longrie, Mayor Passed b the Maplewood Planning Commission on Lorraine Fischer, Chairperson Attest: Karen Guilfoile, City Clerk i MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA MONDAY, FEBRUARY 6, 2006 1. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:00 p.m. 11. ROLL CALL Vice-Chairperson Tushar Desai Present Commissioner Mary Dierich Present Chairperson Lorraine Fischer Present Commissioner Michael Grover Present Commissioner Jim Kaczrowski Present Commissioner Gary Pearson Present Commissioner Dale Trippler Present Commissioner Jeremy Yarwood Present Staff Present: Ken Roberts,, Planner Lisa Kroll, Recording Secretary VI. NEW BUSINESS Resolution of Appreciation — Eric AhIness Mr. Roberts said Eric Ahiness resigned from the planning commission on January 13, 2006. Staff is recommending the planning commission approve the resolution of appreciation for Eric Ahiness. Commissioner Grover moved to approve the resolution of appreciation for Eric Ahiness. Commissioner Dierich seconded. Ayes — Desai, Dierich, Fischer, Grover, Kaczrowski, Pearson, Trippler, Yarwood A-enda Items G3 & G4 TO: Richard Furannon, City Manager FROM: Ron Roberts, Planner and Shonn FinvvoU, A|CP, Planner SUBJECT: Interview of Applicants for Planning Commission and CDRB Membership DATE: February 3 Planning Commission The city council needs t0 appoint three people bJ serve 0lthe planning commission /PC\. These appointments will b8to fill two three-year terms that expired 8n December 31,2O05, and to fill recent vacancy. There are two current commissioners who want the city council LV reappoint them to the PC and there are four new applicants. The new persons interested in serving On the PC include Victor MikU|iCh, Leslie Patten, Valerie Taylor and Harland Hess. All four [fthese applicants are also interested in serving On the CVnnrnUnity design review board /C[)RB\. P|8aG8 refer LVthe attached location map and applications. Eric /\h|n8GS submitted his resignation from the planning commission on January 15,2O08. As noted above, both of the two existing commissioners (Gary Pearson and Michael Grover) have expressed 8 desire b] continue tO serve nn the PC. The city council will conduct the interviews On February 6. Community Design Review Board The city council needs to appoint three people to serve on the community design reviawbOond /COF(B\. These appointments wiUb9to fill two-year terms that expire January 1.2OU8. and h3 fill 8 recent vacancy. There are two current members who want the city council to reappoint them to the C[)RB and there are seven new applicants. The new persons interested iD serving OD the C[)F<B include Victor W1ikV|ich Leslie P8tt8n, Valerie Taylor, Richard Currie, John [)8nnk0. Harland Hess and Joel SChurke. Four of these applicants are also interested in serving oD the PC. Please refer to the attached location map and applications. Diana LOngh8 left the C[)RB vacancy after she became Mayor Of Maplewood On January 0,2000. John Hinzman and Ananth Shankar have expressed a desire to continue to serve on the CDRB. Interviews The city council will conduct interviews 0O February S for Mr. P88[SOn WYc Grover, Mr. MihU|iCh, Ms. P@tbaD, K8[ CUni8 and Mr. Hess. On February 13 the council will interview K8S. Taylor, Mr. Planning Commission With Mr. /\h|n8sSs resignation, Ul8reiG8n8v8c8ncy0nth8o|GnningconlrniSSon. There are two of the eight current planning commissioners with terms that expired on December 31, 2005. As such, the city council has three appointments to make to the planning commission. Commission Member First Appointment Date Gary Pearson December 1U Michael Grover May 24, 2004 Community Design Review Board There is currently one CDRB vacancy left by Diana Longrie after she became Mayor of Maplewood on January 8.2OU8. The two-year term nf the vacancy runs from January 1 until January 1. 3007. |n addition, two of the four current members have terms that expired on January 1,2UU8, leaving 8 total Of three appointments tO make tO the C0R13. Following iS@ list Of those two [n8nlbSrG and their original appointment dates: Board Member First Appointment Date An8nUhGhank8r JOhnHinzm8n DISCUSSION Planning Commission August 8,199N March 28, 2005 The planning commission ordinance specifies that the city council shall appoint nine members bJ the planning commission. Those members shall be residents of the city and may not hold aD elected public office. When possible, the city council shall select commission members to represent the various areas Vf the city and to help meet the needs nf the residents (please refer tn the applicant address map 8U@Ch9d\. Community Design Review Board The C[>RB ordinance specifies that the city council shall appoint five C[>RB members 8sfollows: two architects, if available; two members shall U9 from a related design or construction field, and at least two members shall b8 citizen laypersons. All members shall b9 able tO read and interpret 8n:hiL8[tUn8| drawings to judge the effect of proposed building, SLrVCLUpe or sign Upon the surrounding community. Other consideration shall b8 given for factors such 8s longevity or geography in the community. The C0RB currently consists of two engineers, one architect, and one city planner. 2 RECOMMENDATIONS A. Interview the persons interested in serving on the planning commission (PC) and then appoint three people k] fill the two existing PC terms and the one vacant term. Two [fthese terms will expire on December 31,20O8 and the third term will expire on December 31.2OO8 (the remainder Of Mr. /\h|neas'abann). B. Interview the persons interested in serving on the community design review board (CDRB) then appoint three people to fill the two existing CDRB terms and the one vacant term. Two 0f the terms will expire January 1.20UM, and the third term will expire 0n January 1,2OU7 (the remainder 0fMs. Longrie'a term). p:/poxpo interview memo ( 2 ono)(o) Attachments: 1. Location Map ur Incumbent pC and Coma Members and Applicants z. Victor MixuoomApplication z. Leslie Patten Application 4. Valerie Taylor Application o. Richard Currie Application 0. John oomxoApplication r. Harland Hess Application 8. Joel Go»u,xoApplication 3 j°!± , Q 36 A Leslie Patten 2170 McAfee Circle 1001 Ferndale Street Valerie Taylor ® Richard Currie " 2052 Bradley Street 1937 West Kenwood Drive John Demko A Harland Hess 2489 Flandrau Street 2472 Flandrau Street Joel Schurke 2170 Arcade Street 4' Planning Commission, Community s 'i j and Applicants Planning issl Inc umbents .. Lorraine Fischer Tushar Desai 1812 Furness Stet 2973 Edward St Mary Dierich Michael Grover 2624 Promontory Place 1758 Edward Street Jim Kacrowski e Gary Pearson 428 Marnie Steet 1209 Antelope Way Dale Trippler Jeremy Yarwood 1201 Junction Avenue 2324 Moreland Court i !y Design Review r Incumbe Linda Olson Matthew Ledvina 2005 County Road C 1173 Lakewood Drive John Hinzman Ananth Shankar 394 Highpoint Curve 2460 King Avenue .......... . j°!± , Q Victor Mikulich A Leslie Patten 2170 McAfee Circle 1001 Ferndale Street Valerie Taylor ® Richard Currie " 2052 Bradley Street 1937 West Kenwood Drive John Demko A Harland Hess 2489 Flandrau Street 2472 Flandrau Street Joel Schurke 2170 Arcade Street 4' Attachment 2 Attachment 3 CITY , P I BO ARDS AND COMMISSIO w 1 4 ^ i� & tr L ". ... dt rl 021.11 _0 . w Attachment 4 ADDITIONAL COMMENTS: Attachment 5 } List o ther organ i /at Ionq or cIubs in UIC COrr MUflitV it1 WhiCh VOU have been or are an active pLnclp all t� Attachment 7 CITY OF MAPLEWOOD Attachment 8 BOARDS AND COMMISSIONS APPLICANT INFORMATION FORM NAME: Joel Schurke ADDRESS: 2170 Arcade Street, Maplewood, MN 55109 PHONE NO. Work: Home: EMAIL: FAX: 1) How long have you lived in the City of Maplewood? 10 years 2) Will other commitments make regular attendance at meetings difficult? No 3) On which Board or Commission are you interested in serving? (please check) — X — Community Design Review Board Park & Recreation Commission Housing & Redevelopment Authority Planning Commission Human Relations Commission Police Civil Service Commission Environmental Committee Historic Preservation Commission 4) Do you have any specific areas of interest within this Board's or Commission's scope of responsibilities? Professional background in building design and construction and real estate development. Extensive volunteer work in community planning and re-development. 5) List other organizations or clubs in the Community in which you have been or are an active participant: • Co-Chair, Edgerton Elementary Courtyard Committee, 2002-Present. • Set design and construction, Edgerton Elementary Drama Club, 2003-Present • Girls Basketball Coach, Maplewood Parks & Recreation, 2004-2006. • Board Member, Sustainable Resources Center, 1999-2003. • Committee Member, Midway Parkway Small Area Plan, City of St. Paul, 1994-95. • Volunteer Project Site Manager, Habitat for Humanity, 1984-1992. • Board Member, Park Bugle, neighborhood newspaper, 1988-1992. • Editor, The Networker, Neighborhood Transportation Network, 1990. • Council of Graduate Students, University of MN, 1989-90. • Chair, Board of Directors, Whittier Alliance, 1987-88. • Board Member, Neighborhood Press Association, 1986-87. • Member, Housing Committee, Whittier Alliance, 1986. 6) Why would you like to serve on the Board or Commission? Interested in helping to create better communities – especially where I live. ADDITIONAL COMMENTS: See attached resume. THE INFORMATION CONTAINED IN THIS APPLICATION AND ANYATTACHMENT PROVIDED ARE CONSIDERED PUBLIC INFORMATION EXCEPT FOR HOME AND WORK TELEPHONE NUMBERS. Return or mail this application to: City of Maplewood 1830 County Road B East, Maplewood MN 55109 P\C0M-DVPnW0RD\C0MM1SS10N-BOARD 02104 JOEL A. SCHURKE 2170 Arcade Street Maplewood, MN 55109 SUMMARY: Instinctive entrepreneur with 22 years of applied experience in business start -up, development and growth in leading -edge markets. UNIQUE SKILLS £t ABILITIES: Blazes Traits, Gets Places • Natural leadership skills with years of hands -on experience form a foundation of confidence to determine best routes to reach target destinations. • Strategic business- development expertise spiked with entrepreneurial drive. Assembles Great Teams, Builds Loyalty • Highly proficient at identifying and retaining the right individual talent at the right time to harmonize entire team. • Ability to build the right team for job -at -hand while rewarding proven team partners. Sweats Details, Willing to Sweat • Analytically inclined and detail attentive while maintaining big- picture perspective. • Propensity to pitch -in and contribute to quality project completion. Sets Goals, Measures Results • Goal driven and results focused. • Passion for defining detailed plans with specific measures to insure required outcomes are met. Active Listener, Frank Communicator • Attuned to what is said, what is seen and what is left as white space. • Direct, clear, creative communicator. 7/01 - Present Principal / Project Manager: Intep LLC, Minneapolis, MN. Responsible for business development, marketing and project management for high performance building design consulting services. Intep LLC is an allied business with Intep GmbH with offices in Munich (Germany) and Zurich (Switzerland). Recent projects include: Macalester College Campus Athletic £t Recreational Facility: Project Manager leading integrated planning process and setting building performance requirements for design and construction of 155,000 square -foot facility in St. Paul, MN. Completion planned for 2008 at a cost of $34 million, includes state -of- the -art Div ision III athletic and recreational facilities and office space. Concordia Language Villages' BioHaus: Construction feasibility and bid document review for this leading edge high performance building design based on the German PassivHaus Institute standards. The project is funded in part by the German Federal Institute for the Environment (DBU) an d Kresge Foundation. The 5,000 square -foot facility provides housing and classroom space. Construction began September 2005. 12 Proiect BENEFIT Project Manager for facility operating cost benchmarking analysis comparing the resource use for Minnesota's leading private colleges. Comprehensive and consistent data gathering methodology and the resulting detailed analysis defined significant cost saving potential. 7/00- 12/05 Owner /Founder: 10 LLC, Minneapolis, MN. Primary responsibilities include direct oversight for overall business management. Managed successful sale of 10 LLC to investor partner in January 2006. 10 LLC is a holding company for the following subsidiaries: Factor 10 LLC, Principal Real estate development company focused on high performance buildings. Developed and managed funding sources for equity investment and debt financing, managed contracts and provided construction management services. Identified prospective project sites and created development proposals for numerous development and re- development projects. WATERS OF VERMILION, LLC, President Responsible for financing, marketing, public relations and construction management for this $6.5 million, 45 -unit, planned unit development. This 33 -acre development included restoration of a former gravel pit into two, 3 -acre value - adding ponds, construction of all roads, utilities, bridge, pier - like dock, renovation of lodge and guest cabin and construction of three new single family homes. Site development and construction of common element amenities completed fall 2003. 3/98-6/00 Manager, LHB Engineers Et Architects, Minneapolis, MN. Directed LHB's sustainable design services focus included development of fee -for- service proposals for new and emerging markets. Wrote funding proposals securing revenues needed to expand client services and markets from unique funding sources. Led business development efforts developing new client relationships. 1/97-2/98 Director, Cuningham Group, Minneapolis, MN. Directed multi - office staff team focused on enhancing performance for building design. Developed professional development coursework to expand staff skills in energy design and business development. Secured new sources of revenues and expanded services and markets. Garnered national recognition through innovative project collaborations and presentations at market - segment specific conferences. 1/91 -2/97 Vice President, WRITAR, Minneapolis, MN. Developed and led professional development training programs focused on resource efficient design and construction for clients, architects, builders and property managers. Completed plan reviews for commercial and residential construction. Performed industrial production process assessments as part of in- plant, hands -on, professional development training for plant managers and operators throughout the US. Developed national strategies and plans for US EPA Regional Offices and state departments of environmental protection. On -air talent for multi - state, interactive, videoconferences. 1/84-2/91 Owner /Operator, Schurke Contracting, Minneapolis, MN. Education University of Minnesota, Masters of Science, 1991 St. Olaf College, Bachelors in Chemistry, and Religion, 1982 Bethany Lutheran College, Associate of Arts (Journalism), 1980 13 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: February 13, 2006 AGENDA NO. H -1 Attached is a listing of paid bills for informational purposes_ The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTSPAYABLE $ 53_,091.58 Manual Checks # 69062 dated 01/17/06 S 902,296.67 Checks # 69063 thru # 69105 dated 01/20/06 thru 01/24/06 S 290,98567 Disbursements via debits to checking account dated 01/13/06 thru 01/19/06 $ 119.00 Manual Checks # 69106 thru # 69107 dated 01/25/06 $ 8.90 EFT # 69108 dated 01/31/06 S 459,185.95 Checks # 69109 thru # 69153 dated 01/31/06 S 119,70075 Disbursements via debits to checking account dated 01/20/06 thru 01/26/06 $ 3,875.00 Manual Checks # 69154 thru It 69155 dated 01/27/06 thru 01/30/06 $ 295_,966.80 Checks # 69156 thru # 69207 dated 02/07/06 S 3,406,352.78 Disbursements via debits to checking account dated 01/27/06 thru 02/02/06 S 5,531,58310 Total Accounts Payable PAYROLL S 691,81334 Payroll Checks and Direct Deposits dated 01/27/06 $ 2,284.75 Payroll Deduction check # 104013 thru # 104012 dated 01/27/06 S 694,098.09 Total Payroll $ 6,225,681.19 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651- 249 -2902 if you have any questions on the attached listing. This will allow me to check the supporting documentation on file if necessary. ds attachments P : \EXCEL\APRCLMS\2006 \06- AprCims 1-20,1-27 and 2 -03 vchlist Check Register Page: 1 0112012006 12:24:08 PM CITY OF MAPLEWOOD Check Date Vendor Description /Accoun Amouni 69062 1/17/2006 03463 EBERT CONSTRUCTION APPLEWOOD PARK PYMT #4 53,091.58 69063 1/24/2006 01622 3M SYMPHONY ORCHESTRA HOLIDAY CONCERT SALES 497.00 69064 1/24/2006 03594 ADAMS, CAILIN BASKETBALL OFFICIAL 30.00 69065 1/24/2006 03592 ADSIT CONSTRUCTION REF GRADING ESC - 1972 500.00 69066 1/24/2006 00178 BERGGREN, GORDON NAME SIGN 20.00 69067 1/24/2006 00211 BRAUN INTERTEC CORP. PROJ 02 -07 PROF SRVS THRU 3,200.00 PROJ 05 -29 PROF SRVS THRU 1,900.00 PROJ 03 -19 PROF SRVS THRU 205.00 69068 1/24/2006 00261 CAREFREE COTTAGES OF MAPLEWOOD FUND 418 TAX INCREMENT 46,658.84 69069 1/24/2006 00261 CAREFREE COTTAGES OF MAPLEWOOD FUND 416 TAX INCREMENT 23,746.04 69070 1/24/2006 00261 CAREFREE COTTAGES OF MAPLEWOOD FUND 417 TAX INCREMENT 19,637.92 69071 1/24/2006 03340 CARLSON & SOLDO PLLP LEGAL SERVICES 5,104.40 69072 1/24/2006 00272 CARVER, NICHOLAS REIMB FOR MILEAGE & 70.52 69073 1/24/2006 03595 CHEZIK, STEVE BASKETBALL SCOREKEEPER 71.50 69074 1/24/2006 00494 CHILDREN HOME & FAMILY SERVICE YOUTH DIVERSION SRVS - DEC 3,526.08 69075 1/24/2006 03593 CITY HEIGHTS INC WINDOW CLEANING 713.55 69076 1/20/2006 00520 FLOR, TIMOTHY W REIMB FOR TUITION & BOOKS 682.42 69077 1/24/2006 03516 GABRIEL, ANTHONY REIMB FOR UNIFORMS 221.36 69078 1/24/2006 01949 GARY L FISCHLER & ASSOC PA CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 CANDIDATE SCREEN 250.00 69079 1/24/2006 00585 GOPHER STATE ONE -CALL NET BILLABLE TICKETS - DEC 237.60 69080 1/24/2006 00483 IDEACOM MID - AMERICA PHONE 145.53 69081 1/24/2006 01605 IFP TEST SERVICES INC PSYCH EXAM FOR POLICE 350.00 69082 1/24/2006 02237 IMPERIAL IMPRESSIONS TOWING & IMPOUND REPORT 426.88 69083 1/24/2006 00718 INDEPENDENT SCHOOL DIST #622 ROOM RENTAL 18.00 69084 1/24/2006 03596 JEFFRIS, MAXINE MCC CONCERT 1/18 750.00 69085 1/24/2006 02196 JORGENSON CONST INC PROJ 03 -19 PW BLDG ADDITION 197,185.80 69086 1/24/2006 00908 M R P A WINTER SPORTS TEAM 1,088.00 69087 1/24/2006 00986 METROPOLITAN COUNCIL MONTHLY SAC - DEC 345,955.50 69088 1/24/2006 01023 MN COUNTY ATTORNEYS ASSN INVENTORY & RETURN PACKETS 47.93 69089 1/24/2006 01172 NORTH HIGH ALUMNI CHOIR REIMB FOR HOLIDAY CONCERT 84.00 69090 1/24/2006 01175 NORTH ST PAUL, CITY OF ELECTRIC UTIL & SECURITY LIGHT 2,680.91 69091 1/24/2006 01174 NORTH ST PAUL- MAPLEWOOD- ROTARY MEMBERSHIP 175.00 69092 1/24/2006 01202 NYSTROM PUBLISHING CO INC NEWSLETTER & PARK REC 7,414.08 69093 1/24/2006 00001 ONE TIME VENDOR REF CLASS CANCELLED - ANGIE 99.00 69094 1/24/2006 00001 ONE TIME VENDOR REIMB CHERYL LEMIRE - MCC 59.00 69095 1/24/2006 00001 ONE TIME VENDOR REF M HAWTHORNE - 40.00 69096 1/24/2006 01560 ONYX WASTE SRVS MIDWEST INC RECYCLING - DEC 20,055.56 69097 1/24/2006 01295 PREMIER BANK SAFE DEPOSIT BOX 75.00 69098 1/24/2006 02010 RAMSEY CTY ATTORNEY'S OFFICE 30% FORFEITED PROP CN #04 -019- 750.00 69099 1/24/2006 03359 RECYCLING ASSN OF MN MEMBERSHIP 120.00 69100 1/24/2006 01430 SCHROEDER MILK COMPANY, INC. FUND 426 TAX INCREMENT 11,204.42 69101 1/24/2006 01504 ST PAUL, CITY OF RADIO SERVICE & REPAIR 796.14 MEDICAL SUPPLIES 1,062.44 2 vnhist Check Register Page: f 01/30/2006 12:24:08 PM CITY OF08APLEVVOC/D C Date�� REINSTALL LIGHT POLE 1.092.05 09102 1/24/2000 015083VVANSON RBM8 FOR SAFETY SHOES 8450 88103 1/24/2008 01O34TOU8LEY FORD, INC. 2OO6 FORD 50OAVVD8EL- 14,545.77 09104 1/24/2006 01009 TWIN CITIES TRANSPOHT& TOW UNIT #535 159.75 09105 1/24/2000 02242 WELLS FARSO BROKERAGE SERVLLC 2O04F BOND PAYMENT 185.059.18 44 Checks in this report Total checks : 955,388.25 3 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 01/12108 01/130G U1/11/00 O1/12/O6 O1/1306 01/130S 01/130S 01/13/08 O1M308 U1/1300 01/170G O1/1306 O1/1O06 01/120H 01/130S O1/13/O0 U1/138)6 U1/130G O1/1308 U1/1308 011170O 01/1700 O1/17/O0 O1/17/O0 U1/170G U1/188)6 U1/1808 O1/1A08 01/18/00 011180O MN State Treasurer |CMA(Vanbagapointa) K4N Dept ufRevenue MN Dept ofNatural Resources Orchard Trust MN State Treasurer U.S.Tneasurer P.E.R.A. Labor Unions Pitney Bowes MN State Treasurer MN State Treasurer MN State Treasurer K8N Dept ofRevenue Federal Reserve Bank TOTAL Description Drivers License/DeputyRegistrar Deferred Compensation MN Care Tax DNFl electronic licenses Deferred Compensation Dhwam Lioenne/DeputyRegintrar Federal Payroll Tax P. E.R.A. Union Dues Postage Drivers Lionnsa/Dapu(yRagiatnar State Payroll Tax Drivers License/Deputy Registrar Sales Tax Savings Bonds Amount 11 vchlist 01/27/2006 10:39:26 AM Check Register CITY OF MAPLEWOOD Check Date Vendor Description /Account Amount 69106 112512006 01446 SENSIBLE LAND USE COALITION SLUC SEMINAR 64.00 69107 112512006 01044 MN FIRE SERVICE CERT BD FF II CERTIFICATION TEST 55.00 69109 113112006 02347 10,000 LAKES CHAPTER 2006 MEMBERSHIP 100.00 69110 113112006 01908 ADMINISTRATION, DEPT OF WIDE AREA NETWORK - DEC 392.00 69111 113112006 00055 AFFORDABLE ENGRAVING INC LOCKER TAGS 7828 69112 113112006 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEES 112 - 1,492.92 69113 113112006 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 189.00 MERCH FOR RESALE 126.00 MERCH FOR RESALE 189.00 69114 113112006 00198 BOARD OF WATER COMMISSIONERS WATER UTILITY 699.53 69115 113112006 02149 CAREY, HEIDI REIMB FOR MILEAGE 1216 - 12118 24.82 REIMB FOR MILEAGE 8130 -11119 3196 69116 1131/2006 02974 CORBAN GROUP INC, THE RMS PROJECT CONSULTING - 4TH 273.00 69117 1131/2006 00354 CUSTOM FIRE APPARATUS, INC. STORAGE SUPPLIES 75.00 69118 113112006 03365 FRANZEN, NICK REIMB MILEAGE & INTERNET 116 - 99.92 69119 113112006 03570 FSH COMMUNICATIONS LLC PAY PHONES 59.74 69120 113112006 00589 GRAF, DAVE KARATE INSTRUCTOR 136.50 69121 113112006 03597 HOFMEISTER, MARY JO REIMB FOR MILEAGE 12115 - 01118 14.89 69122 113112006 00721 INDEPENDENT SPORTS NETWORK BASKETBALL OFFICIAL SERVICE 1,368.00 69123 113112006 03590 INGIMID- AMERICA ADMIN & RETIRE CITY PAID HRA 01 -27 -06 PAYROLL 3,109.33 69124 1131/2006 02728 KIMLEY -HORN & ASSOCIATES INC PROD 05 -10 PROF SRVS THRU 12130 1,351.50 69125 113112006 00782 KPMG LLP ANNUALAUDIT 6,000.00 69126 113112006 00891 MAMA MEMBERSHIP DUES 40.00 69127 113112006 00945 MASYS CORP STRATUS SOFTWARE MAINT - JAN 738.68 69128 113112006 01819 MCLEOD USA LOCAL PHONE SERVICE 12116 - 1115 2,076.24 69129 113112006 01035 MN CHAPTER IAAI MEMBERSHIP RENEWAL 25.00 69130 113112006 02634 MN METRO FIRE OFFICERS ASSN MEMBERSHIP DUES 100.00 69131 113112006 01126 MN NCPERS LIFE INSURANCE PERA LIFE INS (PAYROLL DED IN 380.00 69132 1131/2006 01173 NORTH METRO AUTOMOTIVE INSTALL LINES ON BRAKE 204.46 69133 113112006 00001 ONE TIME VENDOR REF DAVID ELTON - MEMBERSHIP 240.00 69134 113112006 00001 ONE TIME VENDOR REF BENJAMIN MADUKA - ACCT 33.00 69135 113112006 02979 PARIS REALTY LLC ESCROW REFUND - MARKHAM 6,171.77 69136 113112006 01250 PECK, DENNIS REIMB FOR MILEAGE 1125 21.63 69137 113112006 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 399.90 69138 113112006 01341 RAMSEY CTY FIRE CHIEFS ASSN 2006 MEMBERSHIP DUES 60.00 69139 113112006 01359 REGAL AUTO WASH DETAIL XX CAR WASHES - DEC 81.84 69140 1131/2006 01360 REINHART FOODSERVICE MERCH FOR RESALE 118.12 MERCH FOR RESALE 232.58 69141 113112006 01387 ROSSINI, DR. JAMES FITNESS PROGRAM - JAN 100.00 69142 113112006 02118 SCHMIDT, RUSSELL REIMB FOR TUITION & BOOKS 944.81 REIMB FOR TUITION & BOOKS 1,091.94 69143 113112006 03215 SHAFER CONTRACTING CO INC PROD 02 -07 CTY RD D PYMT #10 221,860.18 69144 113112006 03398 SHAMROCK GROUP MERCH FOR RESALE 59.00 MERCH FOR RESALE 115.00 69145 113112006 01504 ST PAUL, CITY OF WATER CONSUMPTION FIRE 106.36 CRIME LAB SERVICES - DEC 300.00 69146 1131/2006 03598 THEISEN, PAUL REIMB FOR TUITION 591.00 REIMB FOR TUITION 591.00 69147 113112006 03334 UNIQUE PAVING MATERIALS CORP WINTER PATCHING MATERIALS 197.66 69148 113112006 02165 URS CORPORATION PROD 02 -08 PROF SRVS THRU 185,755.91 69149 113112006 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING INSP 337.99 69150 113112006 01750 WATSON CO INC, THE MERCH FOR RESALE 408.74 69151 113112006 02410 WELLS FARGO LEASING INC RICOH COPIER LEASE 119 - 216 1,467.57 69152 113112006 02462 WEMYSS, SCOTT D NAMETAGS 95.00 69153 113112006 01190 XCEL ENERGY GAS & ELECTRIC UTILITY 4,861.36 GAS & ELECTRIC UTILITY 11,900.22 ELECTRIC UTILITY 1,665.60 47 Checks in this report Total checks: 459,304.95 vchlist 0112712006 10:33:59 AM Check Register CITY OF MAPLEWOOD Check Date Vendor Description/Accoun Amouni 69108 1/31/2006 00162 BAUMAN, GAYLE REIMB FOR MILEAGE 1/18 34• I Checks in this report Total checks : 8.90 0 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 01/19/06 01/20/06 MN State Treasurer Drivers License /Deputy Registrar 9,091.80 01/12/06 01/20/06 MN Dept of Revenue Fuel Tax 631.80 01/17/06 01/20/06 ARC Administration DCRP & Flex plan payments 2,243.57 01/20/06 01/23/06 MN State Treasurer Drivers License /Deputy Registrar 11,069.13 01/20/06 01/23/06 MN Dept of Natural Resources DNR electronic licenses 1,753.50 01/23/06 01/24/06 MN State Treasurer Drivers License /Deputy Registrar 14,223.21 01/24/06 01/25/06 MN State Treasurer Drivers License /Deputy Registrar 14,734.63 01/25/06 01/26/06 MN State Treasurer Drivers License /Deputy Registrar 11,092.75 01/20/06 01/26/06 US Bank VISA One Card* Purchasing card items 54,860.36 TOTAL 119,700.75 'Detailed listing of VISA purchases is attached. Transactions from 01 -07 -06 to 01- 20 -06. Trans Date Posting Date Merchant Name Trans Amount Name 20060112 20060113 RAGAN COMMUNICATIONS INC $121.34 BRUCE K ANDERSON 20060112 20060113 SPRINT PCS- 996 -SP IVR $30.00 BRUCE K ANDERSON 20060112 20060113 TARGET 00011858 $91.71 MANDY ANZALDI 20060112 20060113 TARGET 00011858 $15.35 MANDY ANZALDI 20060112 20060116 CUB FOODS, INC. $5.29 MANDY ANZALDI 20060109 20060111 UNIFORMS UNLIMITED $109.91 JOHN BANICK 20060109 20060111 SHRED -IT 01 OF 01 $79.92 JOHN BANICK 20060109 20060111 SHRED -IT 01 OF 01 $86.58 JOHN BANICK 20060111 20060112 FREDPRYORICAREERTRACK $149.00 JOHN BANICK 20060117 20060118 MINNESOTA CLE $88.00 JOHN BANICK 20060117 20060118 WWW.REGONLINE.COM $100.00 JOHN BANICK 20060117 20060118 WWW.REGONLINE.COM $100.00 JOHN BANICK 20051117 20060118 NUCO2 01 OF 01 $87.33 JIM BEHAN 20051122 20060118 NUCO2 01 OF 01 $87.33 JIM BEHAN 20051130 20060118 NUCO2 01 OF 01 $87.33 JIM BEHAN 20051205 20060118 NUCO2 01 OF 01 $71.36 JIM BEHAN 20051219 20060118 NUCO2 01 OF 01 $87.33 JIM BEHAN 20051223 20060118 NUCO2 01 OF 01 $63.26 JIM BEHAN 20051230 20060118 NUCO2 01 OF 01 $87.33 JIM BEHAN 20060101 20060118 NUCO2 01 OF 01 $54.71 JIM BEHAN 20060105 20060109 HENRIKSEN ACE HARDWARE $16.89 JIM BEHAN 20060106 20060109 MINNESOTA ELEVATOR INC $1,343.88 JIM BEHAN 20060106 20060118 NUCO2 01 OF 01 $76.25 JIM BEHAN 20060107 20060110 GWES ROSEVILLE $7.44 JIM BEHAN 20060111 20060112 VERIZON WRLS 12KW $132.34 JIM BEHAN 20060105 20060109 MICHAELS #9401 $25.65 OAKLEY BIESANZ 20060105 20060109 CUB FOODS -SUN RAY $2.34 OAKLEY BIESANZ 20060113 20060116 WILD BIRD STORE $68.13 OAKLEY BIESANZ 20060113 20060116 PETSMART 00004614 $11.70 OAKLEY BIESANZ 20060113 20060116 CUB FOODS -SUN RAY $24.29 OAKLEY BIESANZ 20060113 20060116 BLUE RIBBON BAIT & TACKL $9.90 OAKLEY BIESANZ 20060103 20060109 GALLES CORPORATION $189.04 ROGER BREHEIM 20060106 20060109 CITI -CARGO $106.50 ROGER BREHEIM 20060110 20060112 HENRIKSEN ACE HARDWARE $6.36 ROGER BREHEIM 20060118 20060120 CUB FOODS, INC. $59.59 ROGER BREHEIM 20060119 20060120 CITI -CARGO $106.50 ROGER BREHEIM 20060109 20060110 DEX EAST- LOCKBOX $34.35 HEIDI CAREY 20060110 20060111 S & T OFFICE PRODUCTS $29.68 HEIDI CAREY 20060110 20060111 MINNESOTA MONTHLY $750.00 HEIDI CAREY 20060110 20060112 TIGER OAKS PUBLICATION $150.00 HEIDI CAREY 20060111 20060112 FEDEX KINKO'S #0617 $44.73 HEIDI CAREY 20060112 20060113 DGI *DYNAMIC GRAPHICS $79.00 HEIDI CAREY 20060110 20060112 APA MEMBERSHIPS AND SUBS $413.00 MELINDA COLEMAN 20060114 20060116 URBAN LAND INSTITUTE $190.00 MELINDA COLEMAN 20060111 20060112 TARGET 00007518 $25.56 LINDA CROSSON 20060113 20060116 OFFICE MAX 00002204 $80.34 LINDA CROSSON 20060109 20060110 ICMA $1,026.00 ROBERTA DARST 20060109 20060111 CUB FOODS, INC. $45.99 ROBERTA DARST 20060110 20060111 PIONEER PRESS SUBSCRIPTI $100.10 ROBERTA DARST 20060110 20060111 S & T OFFICE PRODUCTS $48.41 ROBERTA DARST 20060110 20060111 PAYPAL *GOVTTRNGSVC $198.00 ROBERTA DARST 20060112 20060113 S & T OFFICE PRODUCTS $19.43 ROBERTA DARST 20060118 20060119 MENARDS 3059 $29.78 DAVE EDSON 20060105 20060109 WEBER & TROSETH INC $1,298.46 LARRY FARR 20060105 20060109 CIRCUIT CITY SS #3137 $217.23 LARRY FARR 20060105 20060109 THE HOME DEPOT 2801 $61.11 LARRY FARR Transactions from 01 -07 -06 to 01- 20 -06. Trans Date Posting Date Merchant Name Trans Amount Name 11.1 i• / /•! i• //• ' i " ` „ ` i / /•/ 11.1 ` : `• ' // i ` " / /•! 11.1 i i` , • '••: i• i / /•/ • 11.1 i ! •i ! ' i" "` 11.1 1 /•! • i ! •i :/ ' / � "` „` i / /•/ ! 11.1 ! -• ` '• � !i ! 1 /•! 11.1 ` •� ', ,� • !� ! i / /•/ 11.1 • ' •` ' � � !i ! i / /•/ 11.1 : " i• :• i • ! 1 /•! • 11.1 ! '! ' � • � • ! i / /•/ � 11.1 • ! - i` ' •� • " 11.1 / /•! • i ` 1111 !� ' :: `� i / /•/ 11.1 • • "i! ',• :: '� i / /•! 11.1 • • •`ii ' •� � i / /•/ • 11.1 ! ' ` '•/ •: ' ` i i / /ii / 11.1 /• ' �� ' " • / /•! i 11.1 i• ! !• • ': •• " • Ili! / /•i • • ` '•: / ' • 1 /• ! 11.1 !• • ! •i :/ ' ` ' i / /•/ / 11.1 /• i ! •i :/ ',• :� " ,. 11.1 • / /•! • •`ii ' • •` ' i 1 /•! � 11.1 • " 111 : '�• :/ •` 1 /•! . 11.1 � - -• ',, • i / /•/ 11.1 • i ! •i :/ ' `i •` 11.1 / /•! •` ' • • � • i / /•/ i• 11.1 " Ci ii! /ii: :• ' •• • i / /•! • 11.1 ! i • ' •• ! � • i i / /•/ 11.1 " • i` '�/ // !i ! � Transactions from 01 -07 -06 to 01- 20 -06. Trans Date Posting Date Merchant Name Trans Amount Name i / /•/ 11.1 • ' •' • • ' / `C i / /•/ 11.1 • " ! " ' • i / /•/ 11.1 • " - "` i ' :: // i / /•/ 11.1 • • ' • : " i / /ii 11.1 ' • ' � • i / /•/ 11.1 • "•! ', • � i / /•/ 11.1 ! � • ` ! i / /•/ • 11.1 i • ! � ! i ' � •• • ` ! ! /•i ! /•i , •! i • •• ••• • i / /ii 11.1 "' ' ` /i: ' : • '•: • ` • i /•i i• i /•/ /• • . •, ., .• i / /•/ / 11.1 /• ` • ' , '• , • •• i / /ii 11.1 • " •" ' / • -• i / /•/ i 11.1 •' ! ' � '•: i /•/ I /•! ! •••! ,• • ••• •• see$ man i / /•/ 11.1 i ••! ' :: '•: M M I i ■. i / /•/ / 11.1 /• ` 10 Transactions from 01 -07 -06 to 01- 20 -06. 11.1 i• r! /•i i• 1 /•i i• 11.1 ! r! /•i ! 1/•o i r / /•/ 1 / /•! ! /•! 1/•! r / /•/ 11.1 r! /•i 1 /•i r//•1 r / /•/ 11.1 r! /•i � 1 /•i r / /•/ r / /•i • 11.1 • r! /•i • 1 /•i i r / /•/ 11.1 r! /•i 1 /•i i r / /•/ 11.1 r! /•i • 1 /•i 2 0060109 2 0060109 2 0060109 t00601 10 2 0060110 t00601 10 20 060110 t006 11 / /•! ! /•1 1/•! t006 11.1 t006 2006 t006 / /•! 2 0060116 2 0060116 t006 2 0060116 t0060116 20 060116 t0060116 2 0060116 2 0060116 1/•! t006 2 0060120 t0060119 20 060119 t0060120 2 0060120 2 0060120 2 0060109 t0060120 2 0060109 t006 20 060109 t0060116 / /•! 2 0060120 1/•! t006 2 0060116 t006 20 t006 2 0060119 2 0060120 2 0060116 t0060119 2 0060120 t006 2006 t0060120 T OUSLEY FORD 127200039 T OUSLEY FORD 127200039 F • '• CO MPAN K ATH AUTO PAR SOI*SN INDUSTRI WINTER E QUIPMENT CO INC BOYER FORD TRUCKS INC K ATH AUTO PAR T OUSLEY FORD 127200039 T OUSLEY FORD 127200039 S KREMER PO CHEV K ATH AUTO PAR MES ABI COMPA PIONEER CO • • LUBE & SUPPLO1 OF ! F • • LUBE & SUPPLIES • EAT INC • • LUBE & SUPPLO1 OF ! KATH AUTO PAR N ORTHERN •• EQ UIP-MN PAR A SS O CI A TES C RETA KATH • PAR TS K ATH AUTO PAR W ALLY iR PO K ATH AUTO PAR 01 9 FACTOR PR BAUER BULT TRE332000 KATH • PARTS NSP K ATH AUTO PAR EXCELLC S P I O NEER PR ESS AD VERTISIN SUBURB LILLIE • DALCO ENTERPR MEN ARDS 3059 HILLY INC MINNEAPO DALCO ENTERPR TA RGET 00011858 F CUB T OYS R US •• /4• MARCUS OAKD.CIN #488 Q25 MARCUS OAKD.CIN #488 Q25 T ARGET 111 MAPLEWOOD PARKS AND RECRE THE H OME -• :/ ST APLES MENARDS 3022 MENARDS 3022 ..• INGENIX ST ANTHONY PUBLIS CURTIS !/! Trans Amount $40.43 $103.37 $38.32 $159.50 $46.39 $77.61 $1,353.06 $425.36 $1.70 $176.64 $63.57 $179.25 $19.12 $94.33 $494.96 $87.83 $153.32 $53.50 {$63.02} {$53.50} $34.36 $53.50 $42.01 $34.15 $240.95 $180.54 $236.10 $40.17 $135.00 $88.30 $28.99 $296.90 $1.47 $11.68 $638.74 $2,087.06 $638.00 $270.00 $791.94 $126.40 $1,160.97 $791.94 $3.00 $53.12 $24.74 $52.10 $11.25 $58.50 $38.31 $4.50 $17.02 $22.54 $121.05 $80.03 $88.90 $148.26 KEVIN RAB BETT TERRIE RA MEAUX TERRIE R AMEA UX MICHAEL REILLY MICHAEL REILLY MICHAEL REILLY MICHAEL REILLY i D" ROB A D' i ROB i D" ROB i D' i ROB AUDRA ROB A D' i ROB i D" ROB i" ROB 1 . , 1 . , D DEB SCHMID DEB SCHMID 11 Transactions from 01 -07 -06 to 01- 20 -06. ri /•i i /•i r / /•/ i /•i • ri /•/ /• r / /•/ i /•i r / /•/ ri /•i r / /•/ i i /•i i• r / /•/ ri /•i r / /•/ i /•i � 2 0060109 i /•1 2 0 0 60116 t0060120 i /•/ t0060120 20 060109 t0060109 I /•! 00.0 2 0060109 t006 i /•/ t006 20 06011 9 t0060109 I /•! i /•1 00•i t006 2 0060116 t0060116 20 060119 t0060116 2 0060119 2 0060120 2 0060109 t006 11 2 0060116 t0060109 20 060116 t0060120 2 0060119 2 0060119 2 0 0 60120 t006 2 0060116 t0060116 CL OVER PRICE CHOPPER INCOO OF 00 ••! H OSP IT ALITY MINNE• ' AR AMA RK REF SVS ••/ BEST BUY 00000 109 HILS RES OFFICE MAX 0000 2204 USPS 2 6636500 15 DE LAGE ! OP01 OF i OFFICE PROD MET FIRE FIREFIGHTERS • BOOKSTOR ANCOM TECHNICA J : i l . HENRIKSEN `•' H ! 'S MAPLEWOOD DALCO ENTERPR THE H OME DEPOT :0 W ALTERS-CLIMATE INC STATE SUPPLY • WW GRAINGER 500 DALCO ENTERPR F OREST PRODUCTS SUPP EL REINH CO MPANY SUMMIT FIRE PR OTECTIO N MET SPARTAN PROMOTIONAL GRP WALGREEN 00016873 ATHLETIC SUPP THE .R BEST BUY 00000 109 GREEN MILL S PRINT STORE i REC ENGRG NEWS • MINUTEM PR ESS AE SIGN SYSTEMS . .i BRE AD • Trans Amount $1,790.11 $138.79 $24.00 $491.27 $127.77 $108.75 $185.17 $16.24 $626.43 $138.54 $450.00 $810.41 $167.90 $132.25 $1,504.87 $693.29 $68.63 $513.02 $26.63 $74.95 $49.48 $46.65 $191.57 $50.57 $52.07 $500.00 $405.18 $35.63 $243.46 $111.80 $30.87 $186.40 $19.16 {$49.00} $109.00 $288.94 $78.28 $211.89 Name RUSSELL L SCHMIDT RUSSELL L SCHMIDT RUSSELL L SCHMIDT RUSSELL L SCHMIDT MICHAEL SHORTREED MICHAEL SHORTREED PAULINE STAPLES JOANNE M SVENDSEN JOANNE M SVENDSEN JOANNE M SVENDSEN RUSTIN SVENDSEN RUSTIN SVENDSEN RUSTIN SVENDSEN RUSTIN SVENDSEN RUSTIN SVENDSEN LYLE SWANSON LYLE SWANSON LYLE SWANSON LYLE SWANSON LYLE SWANSON LYLE SWANSON LYLE SWANSON LYLE SWANSON LYLE SWANSON LYLE SWANSON LYLE SWANSON DOUGLAS J TAUBMAN DOUGLAS J TAUBMAN DOUGLAS J TAUBMAN JUDY TETZLAFF JOSEPH WATERS JOSEPH WATERS JOSEPH WATERS JUDY WEGWERTH JUDY WEGWERTH SUSAN ZWIEG SUSAN ZWIEG SUSAN ZWIEG 12 vchlist 02103/2006 12:48:03 PM Check Register CITY OF MAPLEWOOD Check Date Vendor Description(Accoun Amount 69154 69155 69156 69157 69158 69159 69160 69161 69162 69163 69164 69165 69166 69167 69168 69169 69170 69171 69172 69173 69174 69175 69176 69177 69178 69179 69180 69181 69182 69183 69184 69185 69186 69187 69188 69189 69190 69191 69192 69193 1/27/2006 02226 ABLE CONCRETE RAISING INC 1/3012006 03535 MAGELLAN EXECUTIVE RESOURCES 21712006 02347 10,000 LAKES CHAPTER 2!712006 00024 ABLE HOSE & RUBBER INC 21712006 00111 ANIMAL CONTROL SERVICES INC 217!2006 03375 ASHBY, MARK 217/2006 00174 BELDE, STAN 21712006 01922 BREHEIM, ROGER 21712006 02120 CAPRA'S UTILITIES INC 21712006 00283 CENTURY COLLEGE 217/2006 02929 CNAGLAC 21712006 02791 DAVIS & LAGERMAN INC 21712006 00384 DE LACE LANDEN FINANCIAL SRVS 217/2006 00403 DISPUTE RESOLUTION CENTER 217/2006 00003 ESCROW REFUND 21712006 00608 GUILFOILE, KAREN 21712006 00668 HIEBERT, STEVEN 21712006 00687 HUGO'S TREE CARE INC 21712006 00767 JOHNSON, KEVIN A 21712006 02728 KIMLEY -HORN & ASSOCIATES INC 21712006 00816 KREMER SPRING & ALIGNMENT INC 217/2006 00827 L M C I T 217/2006 00393 LABOR & INDUSTRY, DEPT OF 21712006 00908 M R P A 21712006 02872 METLIFE SBC 21712006 00985 METROPOLITAN COUNCIL 217/2006 01018 MINNEAPOLIS FINANCE DEPT 21712006 01085 MN LIFE INSURANCE 21712006 01149 NATURAL RESOURCES RESTOR INC 217/2006 00395 NATURAL RESOURCES, DEPT OF 217/2006 00001 ONE TIME VENDOR 21712006 00001 ONE TIME VENDOR 21712006 00001 ONE TIME VENDOR 21712006 00001 ONE TIME VENDOR 21712006 00001 ONE TIME VENDOR 21712006 01254 PEPSI -COLA COMPANY 21712006 01931 RAMSEY COUNTY FAIR 217/2006 01337 RAMSEY COUNTY -PROP REC & REV 21712006 01409 S.E.H. 21712006 01409 S.E.H. 21712006 01418 SAM'S CLUB DIRECT REPAIR SIDEWALKS CONSULTING - TEAM SEMINARS WASH OUT STATION PARTS PATROL & BOARDING FEES 1114 - LOT RENTAL - FEB K -9 MAINTENANCE CELL PHONE REIMB - FEB REF OPEN CUT ESC - 1652 HARRIS LAW ENFORCEMENT TRAINING LONG TERM CARE INS PROJ 05 -17 APPRAISAL RICOH COPIER LEASE - FEB CHARITABLE GAMBLING AWARD REF RICK CHHIM - 1700 MAYOR'S INNAURGATION CAKE K -9 MAINTENANCE REMOVE ELM TREES REIMB FOR MEAL 1121 PROJ 02 -07 PROF SRVS THRU PROD 03 -26 PROF SRVS THRU PROJ 04 -02 PROF SRVS THRU PROD 04 -21 PROF SRVS THRU PROJ 05 -07 PROF SRVS THRU NEW FRONT FRAME FOR TRUCK CLAIM DEDUCTIBLE #11054298 SEMINAR MARKETING WORKSHOP MONTHLY DENTAL PREMIUM WASTEWATER - FEB AUTOMATED PAWN SHOP - DEC MONTHLY PREMIUM STACK & BURN BRUSH - JOY DECAL REF ANTHONY SMYTH - MCC REF HEARTWOOD HOMES -ENV REF AUDREY DULLEMAN - MCC RERF RACHEL HENZLER - MCC REF LORI HOFFMAN - AMB MERCH FOR RESALE CHARITABLE GAMBLING AWARD TRUTH IN TAXATION NOTICE EMERGENCY VEH PRE- EMPTION ROSELAWN TRAFFIC PROF SRVS - PROJ 05 -19 PROF SRVS - DEC PROJ 04 -22 PROF SRVS - DEC TH36 CORRIDOR STUDY PROF NPDES PHASE II - DEC PROJ 02 -07 PROF SRVS - DEC AFTON HGTS PARK PROF SRVS - PROJ 04 -21 PROF SRVS - DEC PROJ 04 -21 PROF SRVS - DEC VENDING MACHINE & COFFEE CASH REGISTER MERCH FOR RESALE CHILCARE SUPPLIES MERCH FOR RESALE 875.00 3,000.00 700.00 38.20 1,132.80 1,000.00 35.00 15.00 1,108.90 1,785.00 907.04 700.00 161.88 2,200.00 500.00 53.10 35.00 372.75 6.52 1,914.83 538.05 1,724.93 1,860.30 851.97 4,302.71 2,202.36 35.00 150.00 8,856.41 199,212.84 456.00 4,178.35 2,120.00 4.65 350.00 274.08 195.00 175.00 150.00 895.40 3,590.00 2,578.24 85.71 2,140.64 1,297.65 704.94 75.77 220.50 675.00 4,112.23 355.04 69.47 186.30 106.22 156.11 41.94 119.31 13 vchlist 02/03/2006 12:48:03 PM Check Register CITY OF MAPLEWOOD Check Date Vendor Description /Accoun Amount ml MERCH FOR RESALE 92.57 BIRTHDAY PROGRAM CAKES 18.54 MERCH FOR RESALE 65.06 DANCE SUPPLIES 60.02 69194 2/712006 03278 SKRYPEK'S DAIRY QUEEN BIRTHDAY PROGRAM CAKES 44.25 69195 2/7/2006 00198 ST PAUL REGIONAL WATER SRVS WATER UTILITY 38.43 69196 2/7/2006 01504 ST PAUL, CITY OF WATER CONSUMPTION & 369.75 69197 2/7/2006 03577 ST. LOUIS PARK, CITY OF SEMINAR 79.00 69198 2/7/2006 01550 SUMMIT INSPECTIONS ELECTRICAL INSPECTIONS 3,166.40 69199 2/7/2006 01616 THIENES, PAUL REIMB FOR MEALS & GAS 1/24 - 34.66 69200 2/7/2006 01637 TRAFFIC CONTROL CORPORATION LED TRAFFIC LIGHT INSTALLATION 1,118.67 69201 2/7/2006 01026 TRANSPORTATION, DEPT OF PROJ 03 -07 MATERIAL TESTING & 829.03 69202 2/7/2006 02069 ULTIMATE DRAIN SERVICES INC PROJ 04 -15 TELEVISE SEWER 572.50 69203 2/7/2006 00529 UNION SECURITY INSURANCE CO MONTHLY LTD PREMIUM 3,344.77 STD PLAN 4043120 -0 -1 FEB 1,753.34 69204 2/7/2006 01728 VOYAGEUR ASSET MGMT INC INV MGMT SERVICES 998.10 69205 2/7/2006 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING INSP 3,453.60 COMMERCIAL PLUMBING INSP 2,339.00 69206 2/7/2006 01755 WEBER ELECTRIC UPGRADE EXTERIOR VEH PLUGS 3,835.00 69207 2/7/2006 01190 XCEL ENERGY GAS UTILITY 16,039.97 54 Checks in this report Total checks : 299,841.80 ml CITY OFMAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 01/26/06 01/27/06 PNN State Treasurer Drivers License/Deputy Registror 7.943.63 01/27/06 01/27/06 |CMA (Vartageminte) Deferred Compensation 15.610.66 01/26/06 01/27/06 PNN Dept of Natural Resources DNR electronic licenses 851.00 01/27/06 01/30V06 K4N State Treasurer Drivers License/Deputy Registrar 9.077.78 01/27/06 01/30/06 U.S. Treasurer Federal Payroll Tax 138.957.60 01/27/06 01/30/06 P.E.R.A. P.E.R.A. 62.428.10 01/27/06 01/30/06 Orchard Trust Deferred Compensation 43.948.30 01/30/06 01/31/06 K4N State Treasurer Drivers License/Deputy Registrar 18.183.03 01/27/06 01/31/06 MN State Treasurer State Payroll Tax 25.397.87 01/27/06 01/31/06 |CK4A(Vantogepninte) RHS plan 52.712.42 01/27/06 01/31/06 Labor Unions Union Dues 3.086.28 01/31/06 02/01/06 K4N State Treasurer Drivers License/Deputy Registrar 18.777.98 02/01/06 02/01/06 US Bank 14 Debt Service payments 2.994.878.77 01/31/06 02/01/06 US Bank Credit Card fees 1.383.36 02/01/06 02/02/06 yWN State Treasurer Drivers License/Deputy Registrar 14.093.25 01/31/06 02/02/06 Discover Credit Card fees 122.05 TOTAL 3 im CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/27/06 HJELLE, ERIK 397.80 dd 01/27/06 JUENEMANN, KATHLEEN 397.80 dd 01/27/06 ROSSBACH, WILLIAM 397.80 dd 01/27/06 COLEMAN, MELINDA 4,218.88 dd 01/27/06 DARST, ROBERTA 2,434.85 dd 01/27/06 FURSMAN, RICHARD 8,797.18 dd 01/27/06 FARR, LARRY 1,821.04 dd 01/27/06 SWANSON, LYLE 1,711.57 dd 01/27/06 LE, JENNIFER 486.00 dd 01/27/06 LE, SHERYL 6,841.01 dd 01/27/06 RAMEAUX, THERESE 5,216.74 dd 01/27/06 FAUST, DANIEL 5,137.75 dd 01/27/06 SCHMIDT, DEBORAH 1,570.96 dd 01/27/06 ANDERSON, CAROLE 2,120.84 dd 01/27/06 BAUMAN, GAYLE 3,537.43 dd 01/27/06 JACKSON, MARY 3,646.95 dd 01/27/06 KELSEY, CONNIE 2,029.22 dd 01/27/06 TETZLAFF, JUDY 1,873.35 dd 01/27/06 FRY, PATRICIA 1,738.95 dd 01/27/06 GUILFOILE, KAREN 2,969.70 dd 01/27/06 MORSON, JOHN 766.08 dd 01/27/06 SPANGLER, EDNA 728.56 dd 01/27/06 JAGOE, CAROL 1,724.19 dd 01/27/06 JOHNSON, BONNIE 1,087.97 dd 01/27/06 MECHELKE, SHERRIE 1,007.20 dd 01/27/06 MOY, PAMELA 892.23 dd 01/27/06 OLSON, SANDRA 1,622.05 dd 01/27/06 OSTER, ANDREA 2,729.71 dd 01/27/06 WEAVER, KRISTINE 1,856.09 dd 01/27/06 BANICK, JOHN 6,939.56 dd 01/27/06 CORCORAN, THERESA 1,693.35 dd 01/27/06 POWELL, PHILIP 2,336.04 dd 01/27/06 RICHIE, CAROLE 1,692.28 dd 01/27/06 THOMALLA, DAVID 9,439.24 dd 01/27/06 ABEL, CLINT 2,400.11 dd 01/27/06 ALDRIDGE, MARK 3,113.17 dd 01/27/06 ANDREWS, SCOTT 3,640.31 dd 01/27/06 BAKKE, LONN 2,673.99 dd 01/27/06 BELDE, STANLEY 2,610.67 dd 01/27/06 BIERDEMAN, BRIAN 2,331.55 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD I CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/27/06 BOHL, JOHN 5,660.02 dd 01/27/06 BUSACK, DANIEL 2,400.11 dd 01/27/06 COFFEY, KEVIN 2,385.12 dd 01/27/06 GROTTY, KERRY 2,753.95 dd 01/27/06 DOBLAR, RICHARD 5,826.16 dd 01/27/06 DUNN, ALICE 2,637.07 dd 01/27/06 GABRIEL, ANTHONY 1,988.74 dd 01/27/06 HEINZ, STEPHEN 2,797.87 dd 01/27/06 HIEBERT, STEVEN 4,060.62 dd 01/27/06 JOHNSON, KEVIN 3,621.28 dd 01/27/06 KALKA, THOMAS 1,033.64 dd 01/27/06 KARIS, FLINT 6,024.33 dd 01/27/06 KONG, TOMMY 2,466.33 dd 01/27/06 KROLL, BRETT 2,576.69 dd 01/27/06 KVAM, DAVID 3,523.42 dd 01/27/06 LANGNER, TODD 1,660.93 dd 01/27/06 LU, JOHNNIE 4,865.82 dd 01/27/06 MARINO, JASON 2,547.11 dd 01/27/06 MARTIN, JERROLD 2,514.38 dd 01/27/06 MCCARTY, GLEN 2,262.97 dd 01/27/06 METRY, ALESIA 2,363.69 dd 01/27/06 NYE, MICHAEL 2,011.57 dd 01/27/06 OLSON, JULIE 2,767.84 dd 01/27/06 RABBETT, KEVIN 4,264.02 dd 01/27/06 RHUDE, MATTHEW 1,645.93 dd 01/27/06 STEFFEN, SCOTT 4,925.10 dd 01/27/06 STEINER, JOSEPH 1,645.93 dd 01/27/06 SYPNIEWSKI, WILLIAM 1,760.83 dd 01/27/06 SZCZEPANSKI, THOMAS 2,583.94 dd 01/27/06 WENZEL, JAY 2,580.22 dd 01/27/06 XIONG, KAO 2,598.76 dd 01/27/06 BARTZ, PAUL 3,035.16 dd 01/27/06 BERGERON, JOSEPH 3,113.28 dd 01/27/06 DUGAS, MICHAEL 2,741.92 dd 01/27/06 ERICKSON, VIRGINIA 2,605.80 dd 01/27/06 FLOR, TIMOTHY 3,354.95 dd 01/27/06 FRASER, JOHN 2,837.04 dd 01/27/06 LANGNER, SCOTT 2,217.28 dd 01/27/06 PALMA, STEVEN 3,196.14 dd 01/27/06 THEISEN, PAUL 2,556.39 I CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/27/06 THIENES, PAUL 2,628.65 dd 01/27/06 BECK, PATRICK 1,168.53 dd 01/27/06 BECK, YANCEY 683.38 dd 01/27/06 BECKER, SHANE 1,725.32 dd 01/27/06 CARLSON, BRIAN 2,173.69 dd 01/27/06 DAWSON, RICHARD 3,663.93 dd 01/27/06 DUELLMAN, KIRK 2,819.75 dd 01/27/06 EVERSON, PAUL 2,277.05 dd 01/27/06 FITZGERALD, EDWARD 1,276.03 dd 01/27/06 GARZA, BRANDON 824.51 dd 01/27/06 HALWEG, JODI 2,519.64 dd 01/27/06 HEFFERNAN, PATRICK 1,892.60 dd 01/27/06 HEMQUIST, MICHAEL 859.63 dd 01/27/06 HJELLE, ERIK 1,789.70 dd 01/27/06 JOHNSON, DOUGLAS 3,131.74 dd 01/27/06 KNAPP, BRETT 1,287.03 dd 01/27/06 LAW, ROBERT 688.77 dd 01/27/06 MYERS, TODD 2,159.86 dd 01/27/06 NOV AK, JEROME 2,958.53 dd 01/27/06 NOWICKI, PAUL 2,207.54 dd 01/27/06 OPHEIM, JOHN 2,232.61 dd 01/27/06 PARSONS, KURT 2,344.31 dd 01/27/06 PETERSON, MARK 1,205.64 dd 01/27/06 PETERSON, ROBERT 2,659.37 dd 01/27/06 PILLAR, MICHAEL 581.80 dd 01/27/06 PRECHTEL, ROBERT 2,704.48 dd 01/27/06 REYNOSO, ANGEL 1,049.52 dd 01/27/06 RIEMENSCHNEIDER, RONALD 1,117.95 dd 01/27/06 SCHOLEN, CHRISTOPHER 1,146.81 dd 01/27/06 STANWAY, ROBERT 999.08 dd 01/27/06 SVENDSEN, RONALD 3,131.04 dd 01/27/06 WATERS, JOSEPH 2,497.78 dd 01/27/06 WHELEHAN, ROBERT 1,273.26 dd 01/27/06 GERVAIS -JR, CLARENCE 4,625.94 dd 01/27/06 BAUER, MICHELLE 3,072.85 dd 01/27/06 FLAUGHER, JAYME 2,109.27 dd 01/27/06 HERMANSON, CHAD 1,759.51 dd 01/27/06 HUBIN, KENNARD 1,953.51 dd 01/27/06 KNAPP, BRETT 2,039.42 dd 01/27/06 LINN, BRYAN 2,236.38 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD ius CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/27/06 PACOLT, MARSHA 2,529.68 dd 01/27/06 RABINE, JANET 4,213.68 dd 01/27/06 STAHNKE, JULIE 2,419.67 dd 01/27/06 LUKIN, STEVEN 10,647.61 dd 01/27/06 SVENDSEN, RUSTIN 6,860.65 dd 01/27/06 ZWIEG, SUSAN 2,053.62 dd 01/27/06 DOLLERSCHELL, ROBERT 293.39 dd 01/27/06 AHL, R. CHARLES 5,349.17 dd 01/27/06 BREHEIM, ROGER 1,897.97 dd 01/27/06 GROHS, JUDITH 1,820.28 dd 01/27/06 KONEWKO, DUWAYNE 5,799.31 dd 01/27/06 NIVEN, AMY 1,234.02 dd 01/27/06 PRIEFER, WILLIAM 5,154.06 dd 01/27/06 BRINK, TROY 1,778.15 dd 01/27/06 BRUNELL, DAVID 1,499.75 dd 01/27/06 DEBILZAN, THOMAS 1,901.35 dd 01/27/06 EDGE, DOUGLAS 1,901.35 dd 01/27/06 JONES, DONALD 2,109.18 dd 01/27/06 MEYER, GERALD 3,034.76 dd 01/27/06 NAGEL, BRYAN 2,368.18 dd 01/27/06 OSWALD, ERICK 2,134.64 dd 01/27/06 RUNNING, ROBERT 1,807.75 dd 01/27/06 TEVLIN, TODD 3,579.87 dd 01/27/06 DUCHARME, JOHN 2,414.86 dd 01/27/06 ENGSTROM, ANDREW 1,694.15 dd 01/27/06 ISAKSON, CHAD 57.75 dd 01/27/06 JACOBSON, SCOTT 2,307.37 dd 01/27/06 JAROSCH, JONATHAN 2,030.15 dd 01/27/06 KNUTSON, LOIS 1,256.63 dd 01/27/06 LABEREE, ERIN 2,882.35 dd 01/27/06 LINDBLOM, RANDAL 3,096.07 dd 01/27/06 PECK, DENNIS 2,421.79 dd 01/27/06 PRIEBE, WILLIAM 2,417.17 dd 01/27/06 THOMPSON, MICHAEL 2,298.61 dd 01/27/06 ANDERSON, BRUCE 9,769.47 dd 01/27/06 CAREY, HEIDI 2,138.16 dd 01/27/06 HALL, KATHLEEN 1,820.28 dd 01/27/06 MARUSKA, MARK 7,400.95 dd 01/27/06 NAUGHTON, JOHN 1,770.16 dd 01/27/06 SCHINDELDECKER, JAMES 2,030.18 ius CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD NE CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/27/06 BIESANZ, OAKLEY 1,482.68 dd 01/27/06 HAYMAN, JANET 1,328.73 dd 01/27/06 HUTCHINSON, ANN 2,330.27 dd 01/27/06 NELSON, JEAN 1,141.55 dd 01/27/06 GAYNOR, VIRGINIA 2,136.09 dd 01/27/06 EKSTRAND, THOMAS 3,134.50 dd 01/27/06 KROLL, LISA 1,254.20 dd 01/27/06 LIVINGSTON, JOYCE 926.24 dd 01/27/06 SINDT, ANDREA 1,695.75 dd 01/27/06 THOMPSON, DEBRA 732.11 dd 01/27/06 YOUNG, TAMELA 1,567.75 dd 01/27/06 FINWALL, SHANK 2,274.40 dd 01/27/06 ROBERTS, KENNETH 2,714.61 dd 01/27/06 CARVER, NICHOLAS 2,853.51 dd 01/27/06 FISHER, DAVID 6,555.08 dd 01/27/06 RICE, MICHAEL 2,012.55 dd 01/27/06 SWAN, DAVID 2,110.95 dd 01/27/06 SWETT, PAUL 1,544.55 dd 01/27/06 WORK, ALICIA 427.75 dd 01/27/06 EVANS, BRIAN 186.00 dd 01/27/06 FINN, GREGORY 5,044.44 dd 01/27/06 FRANK, PETER 230.00 dd 01/27/06 GALLANT, CHARLENE 189.13 dd 01/27/06 GOODRICH. CHAD 357.00 dd 01/27/06 KELLY, LISA 1,278.41 dd 01/27/06 MCBRIDE, PATRICK 80.00 dd 01/27/06 NIEMAN, JAMES 170.00 dd 01/27/06 NIEMCZYK. BRIAN 160.00 dd 01/27/06 NIEMCZYK. EMILY 34.00 dd 01/27106 OHLHAUSER, MEGHAN 526.50 dd 01/27/06 ROBBINS, AUDRA 4,624.73 dd 01/27106 SHERRILL, CAITLIN 250.25 dd 01/27106 STAPLES, PAULINE 5,597.16 dd 01/27/06 TAUBMAN, DOUGLAS 3,408.58 dd 01/27106 UNDERHILL, KRISTEN 172.00 dd 01/27106 ZIELINSKI, JOSEPH 26.00 dd 01/27106 GERMAIN, DAVID 1,902.59 dd 01/27106 NORDQUIST, RICHARD 1,896.35 dd 01/27/06 SCHULTZ, SCOTT 2,318.59 dd 01/27/06 ANZALDI, MANDY 1,583.60 NE CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 21 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/27/06 COLEMAN, PHILIP 232.50 dd 01/27/06 COLLINS, ASHLEY 128.00 dd 01/27/06 CRAWFORD - JR, RAYMOND 310.00 dd 01/27/06 CROSSON, LINDA 2,688.71 dd 01/27/06 DREWES, DEENA 177.60 dd 01/27/06 EVANS, CHRISTINE 786.50 dd 01/27/06 GRAF, MICHAEL 4,202.72 dd 01/27/06 HOFMEISTER, MARY 763.37 dd 01/27/06 LEIBEL, LEAH 81.40 dd 01/27/06 MILES, LAURA 192.50 dd 01/27/06 PELOQUIN, PENNYE 605.02 dd 01/27/06 SCHMIDT, RUSSELL 2,094.61 dd 01/27/06 SCHULZE, BRIAN 917.30 dd 01/27/06 ANDREA, JOHANNA 47.25 dd 01/27/06 BRENEMAN, NEIL 375.59 dd 01/27/06 BRUSOE, CRISTINA 152.63 dd 01/27/06 BUCKLEY, BRITTANY 122.88 dd 01/27/06 CANTLON, COLLEEN 23.25 dd 01/27/06 DUNN, RYAN 879.82 dd 01/27/06 EDSON, JAMIE 159.65 dd 01/27106 ERICKSON- CLARK, CAROL 90.40 dd 01/27106 EVANS, KRISTIN 147.00 dd 01/27106 FONTAINE, KIM 723.99 dd 01/27106 HAWBAKER, EVAN 82.50 dd 01/27106 HORWATH, RONALD 3,995.10 dd 01/27106 KOEHNEN, AMY 100.20 dd 01/27/06 KOEHNEN, MARY 1,302.80 dd 01/27106 KRONHOLM, KATHRYN 495.70 dd 01/27106 MATHEWS, LEAH 185.50 dd 01/27106 NELSON, SIERRA 17.38 dd 01/27106 OVERBY, ANNA 120.00 dd 01/27106 PROESCH, ANDY 314.29 dd 01/27/06 SIVALD, SHANNON 72.00 dd 01/27/06 SMITH, ANN 300.00 dd 01/27106 TRUE, CAROLINE 59.40 dd 01/27106 TUPY, HEIDE 141.40 dd 01/27/06 TUPY, MARCUS 283.50 dd 01/27106 WERNER, REBECCA 173.33 dd 01/27106 WOLFGRAM, MARY 68.25 dd 01/27106 GROPPOLI. LINDA 292.80 21 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 22 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 01/27/06 ANDERSON, MATT 26.60 dd 01/27/06 BEHAN, JAMES 1,706.95 dd 01/27/06 LONETTI, JAMES 2,427.02 dd 01/27/06 PATTERSON, ALBERT 1,285.34 dd 01/27/06 PRINS, KELLY 1,038.00 dd 01/27/06 REILLY, MICHAEL 3,499.19 dd 01/27/06 SCHOENECKER, LEIGH 186.20 dd 01/27/06 AICHELE, CRAIG 1,940.55 dd 01/27/06 PRIEM, STEVEN 3,140.95 dd 01/27/06 WOEHRLE, MATTHEW 1,602.95 dd 01/27/06 BERGO, CHAD 2,355.82 dd 01/27/06 FOWLDS, MYCHAL 2,363.23 dd 01/27/06 FRANZEN, NICHOLAS 1,967.96 dd 01/27/06 HURLEY, STEPHEN 20,952.89 wf 103837 01/27/06 BARTOL, DAVID 397.80 wf 103838 01/27/06 LONGRIE, DIANA 452.00 wf 103839 01/27106 WORKMAN, ROBERT 50.00 wf 103840 01/27106 JAHN, DAVID 1,638.86 wf 103841 01/27106 MORIN, TROY 140.25 wf 103842 01/27106 THOMAS, MOLLY 312.00 wf 103843 01/27106 MATHEYS, ALANA 5,509.45 wf 103844 01/27/06 HANSEN, LORI 1,962.48 wf 103845 01/27106 GENNOW, PAMELA 416.00 wf 103846 01/27106 PALANK, MARY 1,687.66 wf 103847 01/27106 SVENDSEN, JOANNE 2,937.94 wf 103848 01/27106 SHORTREED, MICHAEL 3,735.59 wf 103849 01/27/06 WELCHLIN, CABOT 2,739.48 wf 103850 01/27/06 ACOSTA, MARK 735.78 wf 103851 01/27106 AMBORN, JASON 1,004.86 wf 103852 01/27106 ANDERSON, BRIAN 1,656.66 wf 103853 01/27106 BAHL, DAVID 1,319.50 wf 103854 01/27106 BAUMAN, ANDREW 515.61 wf 103855 01/27106 BOURQUIN, RON 1,406.19 wf 103856 01/27106 BUCHE, JOETTE 2,448.43 wf 103857 01/27/06 CAPISTRANT, JOHN 910.85 wf 103858 01/27/06 CARLSON, CAMERON 599.80 wf 103859 01/27106 CROMETT, MARK 1,600.03 wf 103860 01/27106 DIETZ, EDWARD 739.35 wf 103861 01/27/06 DITTEL, MICHAEL 1,573.96 wf 103862 01/27106 DUELLMAN, AMY 1,242.79 22 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 23 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103863 01/27/06 DUELLMAN, JOSEPH 176.73 wf 103864 01/27/06 FASULO, WALTER 615.24 wf 103865 01/27/06 GERARD, JAMIE 1,492.72 wf 103866 01/27/06 HAKSETH, NATHAN 339.03 wf 103867 01/27/06 HALE, JOSEPH 1,559.62 wf 103868 01/27/06 HERLUND, RICK 1,649.11 wf 103869 01/27/06 HUTCHINSON, JAMES 1,277.46 wf 103870 01/27/06 KALKA, THOMAS 2,259.60 wf 103871 01/27/06 KANE, ROBERT 2,677.85 wf 103872 01/27/06 KARNOWSKI, SANDRA 2,875.09 wf 103873 01/27/06 KOEHN, CORY 403.89 wf 103874 01/27/06 KONDER, RONALD 985.69 wf 103875 01/27/06 KORTUS, WILLIAM 887.06 wf 103876 01/27/06 LIDBERG, MICHAEL 1,400.73 wf 103877 01/27/06 LOCHEN, MICHAEL 1,761.34 wf 103878 01/27/06 MALLORY, CORDON 2,231.26 wf 103879 01/27/06 MARTY, MARK 4,065.38 wf 103880 01/27/06 MCGOVERN, JOHN 901.80 wf 103881 01/27/06 MELANDER, JON 2,301.76 wf 103882 01/27/06 MELLEN, RICHARD 1,379.74 wf 103883 01/27/06 MILLER, NICHOLAS 1,219.88 wf 103884 01/27/06 MONK, JOHN 494.04 wf 103885 01/27/06 NALIPINSKI, STEPHEN 1,334.51 wf 103886 01/27/06 NOLAN, PAUL 1,485.32 wf 103887 01/27/06 RAVENWALD, CORINNE 1,594.63 wf 103888 01/27/06 RICE, DANIEL 1,808.29 wf 103889 01/27/06 RIDER, JEFFREY 1,456.81 wf 103890 01/27/06 ROBERTSON, STEVEN 69.00 wf 103891 01/27/06 ROMANIK, JAMES 1,293.82 wf 103892 01/27/06 SACKETT, JAMES 658.47 wf 103893 01/27/06 SCHADT, JEFFREY 858.41 wf 103894 01/27/06 SKOK, STEPHEN 1,276.08 wf 103895 01/27/06 SMITH, RICHARD 187.59 wf 103896 01/27/06 SOLHEID, DALE 961.72 wf 103897 01/27/06 STELLA, JAMES 687.33 wf 103898 01/27/06 STEVE, MARK 926.94 wf 103899 01/27/06 WHITE, JOEL 1,019.42 wf 103900 01/27/06 FREBERG, RONALD 1,956.28 wf 103901 01/27/06 KUMMER, STEVEN 931.13 wf 103902 01/27/06 EDSON, DAVID 2,060.81 23 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 24 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103903 01/27/06 HELEY, ROLAND 1,932.28 wf 103904 01/27/06 HINNENKAMP, GARY 2,013.48 wf 103905 01/27/06 LINDORFF, DENNIS 1,897.98 wf 103906 01/27/06 NOVAK, MICHAEL 1,857.35 wf 103907 01/27/06 GERNES, CAROLE 324.56 wf 103908 01/27/06 SOUTTER, CHRISTINE 85.94 wf 103909 01/27/06 DANNER, BRENDA 27.00 wf 103910 01/27/06 CHRISTIANSEN, KEVIN 490.00 wf 103911 01/27/06 BERGER, STEPHANIE 382.00 wf 103912 01/27/06 BURNS, BETH 26.00 wf 103913 01/27/06 CHOINIERE, CHARLES 82.50 wf 103914 01/27/06 DANIELS, DANIELLE 51.00 wf 103915 01/27/06 DANIELS, TIMOTHY 54.00 wf 103916 01/27/06 GAVIN, BENJAMIN 31.50 wf 103917 01/27/06 GOODRICH. DANIELLE 336.00 wf 103918 01/27/06 GREENER, DOUGLAS 102.00 wf 103919 01/27/06 HANSEN, KATHERINE 21.00 wf 103920 01/27/06 HOLDER, MOLLY 33.00 wf 103921 01/27/06 JOHNSON, ALEXANDER 33.75 wf 103922 01/27/06 JOHNSON, ARIANNE 31.50 wf 103923 01/27/06 JOHNSON, BRANDON 54.00 wf 103924 01/27/06 JUETTNER, MICHAEL 26.00 wf 103925 01/27/06 KISCH, ALEX 31.50 wf 103926 01/27/06 KLEM, JOSH 26.00 wf 103927 01/27/06 KOHLMAN, JENNIFER 110.00 wf 103928 01/27/06 MILTON, ZACHARY 42.00 wf 103929 01/27/06 MORRISETTE, WILLIAM 39.00 wf 103930 01/27/06 MUELLNER, CHRISTOPHER 157.50 wf 103931 01/27/06 NICHOLS, SAMUEL 64.50 wf 103932 01/27/06 NICHOLSON, COLIN 26.00 wf 103933 01/27/06 O'SHEA, CASSANDRA 130.00 wf 103934 01/27/06 ROBBINS, EMERALD 190.75 wf 103935 01/27/06 ROELLER, MICHAEL 31.50 wf 103936 01/27/06 ROERING, KATELYN 13.00 wf 103937 01/27/06 RUNNING, DUSTIN 311.25 wf 103938 01/27/06 SERGOT, COLLIN 217.50 wf 103939 01/27/06 SHOBERG, KARI 169.13 wf 103940 01/27/06 TARR -JR, GUS 80.50 wf 103941 01/27/06 WILSON, DANIELLE 20.25 wf 103942 01/27/06 YORKOVICH, BENJAMIN 148.25 24 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 25 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103943 01/27/06 ZIELINSKI, JESSICA 23.25 wf 103944 01/27/06 HAAG, MARK 2,262.49 wf 103945 01/27/06 NADEAU, EDWARD 9,094.56 wf 103946 01/27/06 GLASS, JEAN 2,969.83 wf 103947 01/27/06 HER, CHONG 177.80 wf 103948 01/27/06 HER, PHENG 136.90 wf 103949 01/27/06 NAGEL, BROOKE 213.68 wf 103950 01/27/06 SIMPSON, JOSEPH 115.80 wf 103951 01/27/06 TOLBERT, FRANCINE 324.00 wf 103952 01/27/06 VELASQUEZ, ANGELA 126.00 wf 103953 01/27/06 ANDERSON, CALEB 104.03 wf 103954 01/27/06 ANDERSON, JOSHUA 47.95 wf 103955 01/27/06 ANDERSON, JUSTIN 47.95 wf 103956 01/27/06 ARNEVIK, ERICA 35.00 wf 103957 01/27/06 BRENEMAN, SEAN 28.80 wf 103958 01/27/06 CLARK, PAMELA 85.00 wf 103959 01/27/06 COSTA, JOSEPH 366.10 wf 103960 01/27/06 DEMPSEY, BETH 163.10 wf 103961 01/27/06 FENGER, JUSTIN 107.60 wf 103962 01/27/06 GRANT, MELISSA 383.90 wf 103963 01/27/06 GRUENHAGEN, LINDA 595.64 wf 103964 01/27/06 HAGSTROM, EMILY 187.33 wf 103965 01/27/06 IRISH. PETER 27.63 wf 103966 01/27/06 KROLL, MARK 181.50 wf 103967 01/27/06 LUTZ, CHRISTINA 40.75 wf 103968 01/27/06 MCMAHON, MELISSA 32.03 wf 103969 01/27/06 MELLEN, CHRISTOPHER 81.00 wf 103970 01/27/06 NWANOKWALE, MORDY 149.50 wf 103971 01/27/06 PEHOSKI, JOEL 121.00 wf 103972 01/27/06 PETERSON, ANNA 139.40 wf 103973 01/27/06 RICHTER, NANCY 306.00 wf 103974 01/27/06 ROSTRON, ROBERT 70.35 wf 103975 01/27/06 RYDEEN, ARIEL 388.05 wf 103976 01/27/06 SCHMIDT. EMILY 117.30 wf 103977 01/27/06 SCHMIDT. JOHN 19.50 wf 103978 01/27/06 SCHOENECKER, SAMANTHA 20.40 wf 103979 01/27/06 SCHRAMM, BRITTANY 41.40 wf 103980 01/27/06 SMITLEY, SHARON 359.25 wf 103981 01/27/06 STAHNKE, AMY 320.98 wf 103982 01/27/06 WARNER, CAROLYN 215.55 25 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 0 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103983 01/27/06 WEDES, CARYL 140.10 wf 103984 01/27/06 WENZEL, SHANNON 16.25 wf 103985 01/27/06 WHITE, NICOLE 866.64 wf 103986 01/27/06 WOODMAN, ALICE 239.00 wf 103987 01/27/06 ZALK, IDA 19.50 wf 103988 01/27/06 BOSLEY, CAROL 302.40 wf 103989 01/27/06 FARLEY, JAMIE 25.00 wf 103990 01/27/06 KLINKHAMER, KATIE 21.88 wf 103991 01/27/06 LEWIS, AMY 141.75 wf 103992 01/27/06 ODDEN, JESSICA 44.10 wf 103993 01/27/06 OIE, REBECCA 124.54 wf 103994 01/27/06 PARAYNO, GUAI 232.10 wf 103995 01/27/06 QUINN, KELLY 87.75 wf 103996 01/27/06 SATTLER, CASSANDRA 184.50 wf 103997 01/27/06 SATTLER, MELINDA 46.20 wf 103998 01/27/06 STODGHILL, AMANDA 47.25 wf 103999 01/27/06 VAN HALE, PAULA 120.35 wf 104000 01/27/06 ZAGER, LINNEA 55.35 wf 104001 01/27/06 BALDWIN, JANA 55.60 wf 104002 01/27/06 BERLIN, SARAH 96.43 wf 104003 01/27/06 BIRKHOLZ, TYLER 76.20 wf 104004 01/27/06 DOUGLASS, TOM 1,482.46 wf 104005 01/27/06 O'GRADY, VICTORIA 63.08 wf 104006 01/27/06 OLSON, CHRISTINE 86.45 wf 104007 01/27/06 THEESFELD, CALEB 86.88 wf 104008 01/27/06 YANG, HUE 53.20 wf 104009 01/27/06 YANG, KAY 145.95 wf 104010 01/27/06 YANG, TIM 222.65 wf 104011 01/27/06 VUE, LOR PAO 172.90 691,813.34 0 MC90 0 1 57- 0k :PA AGENDA REPORT MORE= , • 11 a - a RE: Amendment to School District 622 Cooperative Facility Use Agreement The attached amendment requires City Council approval. The correspondence attached provid-m additional information. I KeIIv T Fawcett, PA. A T T 0 JZ N F Y S A T L A W cl; �VIA mr� Gen I lein DiStl'id I ('ClItCr 2520 I.."ast 12� Avenue N ortli St. Po3 LlI, MN' 5 � 109 Noveniber - 200y R F: Arnendment to ('ooperative Facilitv Use Agreement Dear Mr. Heirl- Trevor S. Oliver tolivel Please fhid enclosed a proposed amendment to the existing Cooperative l"acifily Use Agreenlent beh,veen 'MaldeN.vood and the School District re-arding Carver Elcmentary, The AgTeement was SiUMCCI ill 1994 (my copy c.hics not li.avc a, specific datc). Ovir insurance carrier suggested tile proposed chani based oil a recent S"I Circuit ruliro'. Reirrier v. Crookston, findim Ilicit a joint venture belween a city all(] school district allows recd very of the Lriliximum statutory liability from the city Ajid the school district. This amendment serve's to clarify tile relationship between Maplewood and Ill 622, and provide indemnification fior ISD 622 by (lie City Lip to one statutory maxiiiii-mi, We Fe(ILIeSt that I 622 approve the amendment to the Agivernent, Please (to not hesitate to contact nic ifyou have any questions or concenis. Respectfully yours, KELLY & FA"'C'E'l P.A. Encl Propo, cd Amendirient Trovor S, Oliver 'I'SO/rIO Cc Daniel FILISt., Chy cif' McIj`)ICWO0d 444 CEDAR STREET, SUITE 2350 SAUNA VNUL AIINNESOTA5-51(il TELE't"HONE ();1-224-3781 FACSIMILE 651-2 2 Kelly &Jqwcett, P.A. OFCCSC ASU_ December 27, 2005 Dan Faust Finance Director City ofMaplewood 1 830 F. (I '� 01111ty Road 13 Matdcwood. MN _'S5 109 RE: Amendment to Facilities Agreement with ISD 622 Dear Mr. f T'revor S. Oliver Please find enclosed a copy of the "First Aniendirient, to Cooperative Facility U'se Agreement Betvveen Independent School District No. 622 and the City ofMaplexvood." cxeCUtcd by (Jary Hein, Director of'Business for ISIS hf621 I confirmed with IS D 4622 that Mr. I Icin has signature authority for the contract amcndinent, by authority properly delegated by the School Board. Please do not hesitate to call rue i1' you have any questions oi concerns about this agreement. l - Z__ "Hie similar em presented to ISIS #623 is slated tor approval by that School Board at their next meeting. Respectful] v - yours. KELLY & FAWCETT. P.A. TSO/r, 10 C e - 1'revor S. Ofiver 444 CE' DA It STH E E'E S1, I TE 2351 S A I NT VA I I, M I N N' E 1 84)TA 1+7+101 TEL V1 It 0 N 14: 6:51 - 224 -3781 Ft, CSIM I I X 05 - 22 -t 019 3 DMENTTO COOPERATIVE FACILITY 1,JSE-1 A(;RF'FN1F`XF JARST'A M FN .. . . . . ... ... ..................... BFTWETN INDEPENDENTSCHOOL. DISTRICT' N`Q. 622 ANI)"I"JIF( O-'MAPT..,E WOOD - .......... . . I I I — � - ---- THIS ANIENDMENT is made and entered into by and between file City of Maplewood thereafter "City") and the North St, School District, hidependent School District 622 (hereafter "School District"), WHEREAS, recent court decisions have raised a questioll of" %vIlether ally I T)CtWeCTI MUnicipal entities creates ajoint venture allowing a court to assess C-- art award equal 10 In tWO Ullicipal liability limits under Minnesota Statutes (A 4W iapter 4 WHEREAS, by this AmerIdment to then original AgreemeriL ancl, in recogintimi Of file 7311,11LILUI consideram thorefn file pamus wisn to clarli�` fficu ijaciji no to croale d joilli venture by virtue of the on -inal Agreemeat, arId, to provide for indenmificatim of the School District In the evelit of a claim relatino to the original Agreement. NOW THEREFORE, it is hereby ag by and between the parties that the orioinal Agreement shall be arriended as follows (additiorIs ujiderlinec], deletions struck throul-dil ID � I 7 i. Operating Costs, Expenses and insurance ),limlesow Statute* Chapt(«r% 4 I'm all Ale J!ar-V. INWITNESS W H F R EOF, file parri IICI'Ct( lIdVC hereUnto sot tlicir 1i aiid oil Ili is - clay of m CITY OF MAPLEWOOD Bye� ............. t i f a o r B y: City "Viallager El INDFPT. DISTRICT' Q0) 6 2 -2 By By: y dy J Clerk 100: 0 LI 107-3 0 111 : N MMINS= , 0 y a - a RE: Amendment to School District 623 Cooperative Facility Use Agreement The attached amendment requires City Council approval. The correspondence attached provid-m additional information. I 9�- �� IK�.�eliil & FawcettP.A. A T f 0 R N' E. Y S A T L A W I �(,,; . � I Z. , , Y t '!zt I R I Y ' i Ms, Barbara Anderson Roseville Area Schools 12 i I Coulltv Road B2 West Ro,cvillc,.. N11IN - �51 13 Nwvcmber 29. 200'� RE: kniendment to Cooperative 1 I acifityUse Agreement Dear Ms. Atiderson Trevor S. 01 i ver toliver(k,k el I va nd fi[lvv eett, com Nease firld enclosed to proposed amendinent to the existing Cooperative Facility I.Jse Agn-cement between Maplewood and the School District regarding Edgei Elementary, 1 A-i-cement was signed on Nial 9 199' We request that 1 621 appi the amendment to the A.greement. Please do not hesitatt'- to Contact [lie ifyou have any questions or concerns. Respectfully yours, KELLY & FAWCETT, P.A. Encl Proposed Amendment Trevor S. Oliver TsOir Ce: Dallid FMINL Of M I)] eNVOOCI 444 CEDAR S M E E T, S1.. ITE 235f) 51;101 TELEMIONE 051-224-3781 FACSIMILE 6 1-223-801 vv w, kel lyll 11 d fa weett, Co ill Kelll & Fa W CO, %SEI: Dear Mr. Faust Trevor S. Oliver h1flUary 16', '2006 Fllew;e find enclosed the ori Amendment to the Cooperative Facility Use Agreement the City has with IS D 6. (Roseville Area). The ISD 623 board voted approval and executed their siumitures oti January 10. The document is now ready for presentation to our City Couticil for approval and execution. Do not lies itate to ca I I or e me if any questions 01' C011CC1 al'i Se. Respectftilly VOLH KELLY & FAINCE'll"T. P.A. Trevor S. Oliver TSO 1jo ( Richard 11 444 Cl"DAR STREET. SUITE 2350 SAUNT PACT.MININESOTA 55101 'l"F'f:lt:PIION'f'6 1'�',XCSINIILE 651- X23 -801 www.kellvandfawcemconi FIRSTAMENDIMENTTO COOPERATIVE, FACILITY USE AGRFEMEN'T ......... . . . BETWEEN IN'DEPENDIE'NTSCHOOL. ASTRICTNO, 62) -1----- ....... — - - -------- - AND THE CITY OF MAPLEWOOD TI US AMENDMENT is made and entered into by and between the City of Maplewood (hereafter "City") and the Roseville Area School District, Independent School District 62-3' (hereatIer "School District"). WHEREAS, recent court decisions have raised a question of whether any relationship between municipal entities creates a Joint venture allownwT a Court 10 assess, an award equal to two n liability liolitS Under Minnesota Statutes Chapter 4W WHEREAS, by this Amendment to their original Agreement t d 9 M zarCli Id klikzc U] L k�;1'3 V--� 1� V TV 'I Zlll( ' r 9i I IOXI 1i i i0fi 0 lf 1 ill U L LWIl Cons' Cli a fl I' ui I l - in. UIC� r — i , , , sh �o cl, 1 ' , ') their intent not to create a Joint venture by virtue of the on -final A-reen'ient. and to 11> Z-1 provide for indemnification of the School District in the event of a claiiii relating to the original Agreement. NOW THEREFORE, it is hereby agreed by and between the parties that the orioinal Ai-n shall be amended its follows (additions underl i tied, deletions struck through) 7 Operating Costs, Expenses and Insurance IN' WITNESS WHF.`.RJ.-'OF, thepardes her eto have hercuntoscat theirliands on this (lay taI 2006. CITY OF MAPLEWOOD f3 � Y mavor El m INDEPFNDE'N'F SCI 1001- DISIRK"I" NO, 62-1 By y: — - ----------- ---- Clerk Amended Agenda Item H4 (Amended 02-10-06) TO: City Manager FROM: Steve Lukin, Fire Chief SUBJECT: New Bylaw "Article XVII Dissolution" DATE: January 10, 2006 The members of the Maplewood Firefighters' Relief Association have had concerns over the years regarding the future of the paid-per-call firefighters. If the city of Maplewood decides they are no longer needed, how it would affect the Maplewood Firefighters Relief Association members? Because of this concern, the Maplewood Relief Association has proposed a new bylaw addition "Article XVI I —Dissolution" which spells out the process if the Maplewood Firefighters' Relief Association is ever dissolved. The new bylaw falls within the guidelines of State Relief Association statute 424A 424B.20. The proposed new bylaw is as follows: Section 17.1 Applicable Dissolutions. This section applies if the Fire Department associated with Maplewood Firefighters' Relief Association is dissolved or eliminated by action of the governing body of Maplewood, or if Maplewood Firefighters' Relief Association is dissolved or eliminated with municipal approval, but the Fire Department associated with the Maplewood Firefighters' Relief Association is not dissolved or eliminated. Section 17.2 Early Vesting Provision. On or before the effective date of dissolution, the lowest vesting level permitted by state law must be used for service pensions and other benefits payable from the special fund. Section 17.3 Procedures. As part of the dissolution process, all legal obligations of the Relief Association, other than service pensions and benefits must be settled, a benefit trust must be established for service pensions and other benefits payable from the special fund, and the affairs of the Relief Association must be concluded under the bylaws of the Relief Association and state law. Section 17.4. Payment. The Board of Trustees shall determine and pay all of the legal obligations of the Association, including the costs related to dissolution of the corporate existence of the Association, but excluding pension obligations to members. Section 17.5. Pensions. The Board of Trustees shall then set aside sufficient assets to meet the current vested pension obligations owed to members. The assets shall be allocated to each member in an account with the City or in an annuity. Section 17.6. Pro Rata Shares. After payment of the obligations of the Association, the Board shall determine the pro rate share of each member of the Association. The pro rate share shall be that portion of the remaining assets of the Association based on the proportion which the months of active service performed in the city of Maplewood Firefighter's Relief Association bears to the total number of months of active service which have been performed in said fire department by all the persons who are then members of the Association. The calculation shall be done in accordance with the accrual method used by the Office of the State Auditor in calculating the liability of the pension fund obligations owed by the Association to those members. Members who are vested shall then receive their pro rate shares, provided sufficient assets exist to meet the vested pension amounts payable and the pro rate share amount payable. RECOMMENDATION I recommend that the City Council adopt the new bylaw "Article XVII - Dissolution" for addition into the Maplewood Firefighters' Relief Associations Bylaws. Amended Agenda Item H5 (.Amended 02- 10 -06) AGENDA REPORT To: City Manager Richard Fursman From: Chief of Police David J. Thomalla Subject 2006 Animal Control Contract Date: February I, 2006 Introduction City Council approval is required to award the 2006 contract for animal control services. BackgEoun For the past several years, the City of Maplewood has contracted with Animal Control Services, Inc., for animal control services. These services include answering calls for service, impounding stray animals, investigating cases of animal abuse /neglect, following up on dog/cat and kennel licenses, and education programs for pet owners. Animal Control Services, Inc., has always provided reliable, professional service and shown that they are willing to work with the City to continue to provide the best service possible. The changes from the 2005 contract include a slight increase in hourly patrol fees and fees for boarding. This contract also includes indemnification language as recommended by the League of Minnesota Cities. The changes to the contract are as follows: 2005 2006 Patrol (Per Hour) $27.25 $27.90 Unscheduled After -Hours Callout I (Per Hour) $48.00 (6 -9 p.m.) $48.00 Unscheduled After -Hours Callout 2 (Per Hour) $58.00 (9- midnight) $58.00 Unscheduled After -Hours Callout 3 (Per Hour) $68.00 (midnight -7) $68.00 Unscheduled After -Hours Callout 4 (Per Hour- Wknd- Holid) $53.00 (7a — 6p) $53.00 $63.00 (6p -9p) $63.00 $68.00 (9- midnight) $68.00 $78.00 (midnight -7) $78.00 Boarding By City Direction/Ordinance (Per Day) $13.50 $14.00 Boarding Paid by Animal Owner (Per Day) $14.50 $16.25 Patrol Fee Increase If Fuel Prices Increase Beyond: $2.50/Gallon $3.00 /Gallon This contract has been reviewed and approved by the City Attorney's office. Recommendation It is recommended that the City Council accept the 2006 contract from Animal Control Services, Inc. Action Required Submit to the City Council for review and action. DJT:tc ANIMAL CONTROL CONTRACT This agreement is made this day of 1 2006, by and between Animal Control Services, Inc. a Minnesota Corporation with offices at 6400 Colfax Avenue North, Brooklyn Center, Minnesota, (hereinafter, referred to as "ACSI "), and the City of Maplewood, a municipal corporation organized under the laws of the State of Minnesota, and located at 1830 County Road B East, Maplewood, MN 55109, (hereinafter, the "CITY"). In consideration of the covenants and agreements, hereinafter set forth, it is mutually agreed by and between the parties, hereto, as follows: 1. This agreement will be effective as of January 1, 2006 and will continue in effect until December 31, 2006, unless canceled, pursuant to Paragraph 15. 2. ACSI agrees to patrol the public streets of the CITY in a vehicle specially designed for the transportation of small animals, in accordance with City Ordinances and a schedule agreed upon by both parties. The vehicle shall have proper identification displayed on two sides. ACSI further agrees to insure, service, and maintain said equipment to standards acceptable to the CITY. ACSI agrees that competent personnel, trained in the handling of animals, shall do patrolling. Said employees shall perform their duties only while in proper uniform and shall have with them, at all times while on patrol, proper identification as to indicate employee's name, title, and place of employment. The three employees who will perform the duties of Animal Control Officer are Richard Ruzicka, Mike Buckman, and Joel Metcalf. 4. The CITY shall authorize ACSI to apprehend and retain dogs, cats and other animals, and/or issue citation tags for violations of the CITY Ordinances. However, ACSI will not enter the private property contrary to the wishes of the owner or tenant of said property, nor forcibly take an animal from any person without the approval and assistance of the Maplewood Police Department of the CITY. 5. In addition to the regular hours of patrolling referred to, ACSI agrees to maintain one (1) vehicle for standby service to attend to cases outside regular patrol hours at the specific request of the Maplewood Police Department. ACSI shall respond immediately to any after hour's callout, agreed upon by the CITY of Maplewood and confirmed to be an emergency. 6. ACSI represents and agrees that all animals impounded shall be kept at WHITE BEAR KENNEL, 1283 HAMMOND ROAD, WHITE BEAR TOWNSHIP, MN. ACSI agrees and warrants that all animals impounded shall be kept in a comfortable and humane manner for a period required by the CITY Ordinance. It is mutually agreed upon that ACSI may temporarily board at an emergency facility if access and or treatment is not immediately available at the contract facility. Any fee differential for boarding an animal between the contracted facility and the facility in White Bear Township will be paid by the animal owner. If an animal is unclaimed, the CITY will pay the boarding cost at the contracted facility. The fee schedule(s) for any other facility to be used by ACSI shall be posted prominently at the White Bear Township facility and be given to the CITY for public information purposes. 7. At the time that an animal impounded under this AGREEMENT is reclaimed, ACSI or its agent shall collect the impounding fee and boarding charges as provided by this AGREEMENT. All impounding fees and/or any other penalty fees collected by ACSI or its agent shall be remitted to ACSI. All other fees collected by ACSI or its agents by request of the City shall be remitted to the CITY. ACSI shall provide to the City an accounting of all fees collected on a quarterly basis. 8. In the event an animal impounded and boarded by order of the CITY or placed under quarantine by ruling of the State Board of Health, said animal shall be boarded as required by said order or ruling. At the end of such period, the CITY shall release all of its interest, right and control over said animals that may then be disposed of at the discretion of ACSI. In the event that any dogs, cats, or other impounded animals are unclaimed after six (6) days, they shall become the property of ACSI and may be disposed of or sold at their discretion. All proceeds from the disposition of such animals may be retained by ACSI including any proceeds received from any animals disposed of in accordance to Minnesota Statutes 35.71. 9. The CITY shall furnish to ACSI any special forms or receipts specified in the CITY Ordinance and ACSI shall keep records of all animals impounded together with a description of the same. 10. ACSI shall assume liability for all harm to animals due to its negligence or that of its agents in not properly caring for the same, and agrees to defend the CITY against any lawsuits arising there from. ACSI shall defend, indemnify, and hold the CITY harmless including its officers, employees or agents from any and all claims, lawsuits, losses, damages, or expenses on account of bodily injuries, sickness, disease, death, and property damage including injury to animals. ACSI shall provide the CITY proof of public liability insurance including comprehensive automobile liability in an amount of at least $350,000.00 per each claimant and $1,000,000.00 per occurrence and E.O.C. insurance in the amount of $250,000.00 per occurrence, or any such greater amounts as required by state law. 11. The CITY agrees to pay ACSI for services in the performance of this AGREEMENT as follows: a. Price per hour/per vehicle for scheduled patrol based on Fifteen (15) hours of patrol per week for actual time in service. Price per call — per vehicle for service during scheduled or regular working hours. $27.90 b. After hours call out unscheduled i. Special Callout 1 6:00 pm to 9:00 pm $48.00 ii. Special Callout 2 9:00 pm to Midnight $58.00 iii. Special Callout 3 Midnight to 7:00 am $68.00 iv. Special Callout 4 Weekends and holidays 7:00 am to 6:00 pm $53.00 6:00 pm to 9:00 pm $63.00 9:00 pm to Midnight $68.00 Midnight to 7:00 am $78.00 c. Price per animal — for each DAY or fraction thereof, for boarding any species of animals impounded by direction of CITY officials or local Ordinance. $14.00 d. Price per animal for boarding each day or fraction thereof for boarding and reclaimed by the owner this fee is not charge to the City only to the pet owner $16.25 e. Animal impoundment fee (Paid by the animal owner upon reclaiming) $13.00 f Price per animal for disposal of a cat $21.00 g. Price per animal for disposal of a dog $23.00 h. Kennel vaccination to stop various diseases from time to time per shot (To be paid by the animal owner if claimed, if not by the city) $3.00 i. Boarding fee to keep dead domestic animals for reclaiming not to exceed the required (6) days. (To be paid by the animal owner if claimed, if not the City) (Per day) $5.00 12. ACSI reserves the right to increase fees for patrol hours if the possibility of future fuel prices increases beyond $3.00 per gallon. ACSI shall give written notice to the CITY showing the reason for the increase. 13. All payments shall be made by the CITY, upon receipt of monthly statements by ACSI. Invoices for services rendered will be due net 30 days from the date of invoice and will be subject to a 1.5% service charge on balance due each month. 14. ACSI agrees to provide emergency veterinary services to impounded animals as needed at cost to the CITY; however, veterinary service that was deemed necessary may be charge to the owner upon reclamation of the animal. The fee will be charged to the owner of the animal. If the animal owner is not known the fee will be charged to the city. $80.00 15. ACSI agrees that during the period of this AGREEMENT, it will not within the Sate of Minnesota, discriminate against any employee or applicant for employment because of race, color, creed, sex, national origin, or ancestry and will include a similar provision in all subcontract(s) entered into for the performance, hereof. (See Minnesota Statutes 181.59.) 16. ACSI agrees to comply with the Minnesota Date Practices Act and all other State and Federal laws relating to data privacy or confidentiality. ACSI agrees it will immediately report to the CITY any requests from third parties for information relating to the Agreement. 17. ACSI agrees to promptly respond to inquiries from the CITY of concerning data requests. 18. ACSI agrees to hold the CITY, its officers, its agents, its department heads, its employees harmless from and claims resulting from the unlawful disclosure or the use of the data protection under State and Federal laws. 19. ACSI agrees to abide by the requirements and regulations of the Americans with Disabilities Act of 1990 (ADA) the Human Rights Act (Minnesota Chapters 363 and the Title VII of the Civil Rights Act of 1964. These laws deal with discrimination based on race, gender, disability, religion, sexual preference, and sexual harassment. Violation of any of the above laws can lead to termination of this agreement. 20. Either party, hereto, may cancel this AGREEMENT after Thirty (30) days written notice, thereof, to the other party. 21. Notices pursuant to this AGREEMENT shall be given by deposit in the United States Mail, postage prepaid, addressed as follows: a. To ACSI: Mr. Richard L. Ruzicka, PRESIDENT Animal Control Services, Inc. 6400 Colfax Ave. No. Brooklyn Center, MN 55430 b. To CITY: City of Maplewood 1830 East County Rd B Maplewood, MN 55109 Alternatively, notices required by this AGREEMENT may be personally delivered to the person's named above. Notice shall be deemed given as of the date of personal service or as of the date of deposit of the notice in the United States Mail. IN THE PRESENCE OF: ANIMAL CONTROL SERVICES, INC. am DATE: IN THE PRESENCE OF: MAPLEWOOD Im DATE: Agenda Item H6 AGENDA REPORT To: City Manager Richard Fursman From: Chief of Police David J. Thomalla Subject: Donation Form Schmelz Countryside Volkswagen Date: February 1, 2006 Introduction The Police Department has received a donation from Schmelz Countryside Volkswagen, and City Council approval is required before the donation may be accepted. Backuound For the past several years, Schmelz Countryside Volkswagen has made an annual donation to the Maplewood Police Department to be used for various programs or equipment. This year we received a check for $2,500, and John Schmelz has asked that the money be used partially toward youth programs and programs benefiting the poor and senior citizen programs. It is our plan to use the money for the D.A.R.E. program and to defray the cost of providing weekly blood pressure checks to senior citizens at the Maplewood Mall and a local apartment complex. Recommendation It is recommended that approval be given to accept this donation and that the necessary budget adjustments be made for the Police Department to expend the funds. Action Require Submit to the City Council for review and approval DJT:tc Item H-7 MEMORANDUM TO: City Manager FROM: City Clerk RE: Gambling Resolution — Merrck, Inc. — Garrity's DATE: February 7, 2006 Merrick Companies needs to renew their Lawful Gambling License with the State of Minnesota, which requires a resolution from the City of Maplewood. Their gambling is conducted at The Garrity's, 1696 White Bear Avenue. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for Merrick Companies to operate at Garrity's, 1696 White Bear Avenue, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Item H-8 MEMORANDUM TO: City Manager FROM: City Clerk RE: Gambling Resolution — Merrck, Inc. — The Rock DATE: February 7, 2006 Merrick Companies needs to renew their Lawful Gambling License with the State of Minnesota, which requires a resolution from the City of Maplewood. Their gambling is conducted at The Rock, 2029 Woodlyn Avenue. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for Merrick Companies to operate at The Rock, 2029 Woodlyn Avenue, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Item H9 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfbile, City Clerk DATE: February 7, 2006 RE: Temporary Liquor Infrodnetion An application has been submitted for temporary liquor by Carol Rennie on behalf of the St. Paul Monastery, 2675 Larpenteur Avenue East. The event will be held at the Monastery on March 12, 2006 from 3:00 p.m. to 6:30 p.m. The event with be an Irish Gala and a fundraising event for the sisters and the ministry. The temporary liquor request is for wine and champagne that will be served. Recommendation Council approval for the temporary liquor permit is requested. MEMORANDUM Agenda Item H10 TD: City Manager FROM: Ken Roberts, Planner SUBJECT Planning CK»0000issiK»n 2005 Annual Report 0/g January 18.2O08 The city code requires that the planning commission prepare an annual report to the city council by their second meeting in February. This report should include the planning commission's activities from the past year and the major projects for the upcoming year. 2005 ACTIVITIES The commission considered the following requests as noted: Ifim 63 69 61 55 In 2005, the commission, in addition to the items listed above, took a tour of development sites and had a training session with the city attorney. The unusually large number of variances in 2005 included lot width and sideyard setback variances for single dwellings, three separate setback requests for the Maplewood Toyota expansion projects and four initial variance requests for Best Buy to build their new store 0n County Road D. The city council ended up approving all the requests 0f Maplewood Toyota and two variance requests (parking stall size and parking count) for Best Buy. NOTE: For all the items listed below, the planning commission recommended approval ayes all, unless noted otherwise. 2005 COMPREHENSIVE PLAN CHANGES The commission considered five changes k}the comprehensive plan in3O05. Changes PC Action Council Action The Woodlands [fMaplewood Approved Approved (1740 and 175UW1CW18nernyStreet) From R-1 to R-2 This change was for e 28-unit townhouse development on the east side of MoK8en8nnyStn*et. north O[ Kingston Avenue. 2005 2004 2003 2002 changes to the comprehensive o|8n 5 10 O 3 changes tO the zoning map 4 7 4 2 preliminary plats 7 12 5 5 ordinance changes O 1 3 3 conditional use permits and revisions 18 31 18 18 vacations 8 5 5 5 variances 12 3 4 1 miscellaneous requests and presentations 8 11 14 17 Ifim 63 69 61 55 In 2005, the commission, in addition to the items listed above, took a tour of development sites and had a training session with the city attorney. The unusually large number of variances in 2005 included lot width and sideyard setback variances for single dwellings, three separate setback requests for the Maplewood Toyota expansion projects and four initial variance requests for Best Buy to build their new store 0n County Road D. The city council ended up approving all the requests 0f Maplewood Toyota and two variance requests (parking stall size and parking count) for Best Buy. NOTE: For all the items listed below, the planning commission recommended approval ayes all, unless noted otherwise. 2005 COMPREHENSIVE PLAN CHANGES The commission considered five changes k}the comprehensive plan in3O05. Changes PC Action Council Action The Woodlands [fMaplewood Approved Approved (1740 and 175UW1CW18nernyStreet) From R-1 to R-2 This change was for e 28-unit townhouse development on the east side of MoK8en8nnyStn*et. north O[ Kingston Avenue. Richie /Anondson four - plexes Denied Approved (1349 & 1359 County Road C) 8 -1 This change was from R -2 to R -3 for two existing four - plexes. Walgreens Approved Denied (White Bear and Beam Avenues) The proposed land use change was from Limited Business Commercial (LBC) to Business Commercial (BC) for the proposed development of a drug store on the vacant land. Ramsey County Public Library Approved Approved (3025 Southlawn Drive) The change was from BC to L (Library) for the proposed Ramsey County Library within Legacy Village. Regions Hospital Sleep Health Center Approved Approved (2688 Maplewood Drive) The change was from R1 to M1 for a 7,084- square -foot, one -story building. The commission considered four changes to the zoning map in 2005. Change PC Action Council Action The Woodlands of Maplewood Approved Approved (1740 and 1750 McMenemy Street) This change was from F to R -2 for a town house development. Richie /Anondson four - plexes Denied Approved (1349 & 1359 County Road C) 8 -1 This change was from R -2 to R -3 for two existing four - plexes. Walgreens Approved Denied (White Bear and Beam Avenues) This change was proposed to be from LBC to BC. Regions Hospital Sleep Health Center Approved Approved (2688 Maplewood Drive) This change was from R1 to M1. 2005 CONDITIONAL USE PERMITS AND REVISIONS The commission considered the following conditional use permits and permit revisions in 2005: PC Action Council Action Maplewood Public Works Building Expansion Approved Approved (1902 County Road B) 2 Troutland Auto Dealerships Approved Approved (County Road D, west of Highway 61) This request was for a used auto sales and repair garage on two parcels at the intersection of the re- routed County Road D and Highway 61. Overview Approved Approved (McMenemy Street, south of Roselawn Avenue) This request is to allow 24 townhouses in a development called Overview. It was proposed for a 5.5- acre site on the west side of McMenemy Street, south of Roselawn Avenue. Outdoor Storage Yard and City Impound Lot Approved Approved (Frost Avenue, west of English Street) Ramsey County 800 Mhz Antenna Facility Approved Approved (645 Sterling Street South) This request was to allow Ramsey County to install an 800 MHz radio facility on an existing water tower. 3M Building 278 — Leadership Development Approved Approved Institute and Customer Center 7 -1 (Minnehaha Avenue) This request was for 3M to construct a building closer than 350 feet to a residential zoning district within the light- manufacturing (M -1) zoning district. Home Depot Approved Approved (2360 White Bear Avenue) 7 -1 This request was an amendment to the CUP for a permanent addition on the northwest side of the exterior garden center for additional outdoor storage of merchandise. They also requested an amendment to their CUP to have four other areas on the property for the outdoor storage, display, sale and distribution of merchandise. Liberty Classical Academy Approved Approved (1717 English Street) This request was to approve a revision to the conditional use permit for the Liberty Classical Academy to operate a school in a church building. Troutland Auto Dealerships Approved Approved (Highway 61 and New Country Road D) 6 -1 This request was to allow automotive repair, parts (storage and sales), and parking for employees, service customers, loaner cars in addition to new and used cars on the northerly commercial lot. Maplewood Toyota Vehicle Parking Approved Approved and Sales Facility 3 -2 (south site — NW corner of Highway 61 and Beam Avenue) This request was to allow the construction of a parking ramp with car sales within 350 feet of residential property. Maplewood Toyota Expansion Approved Approved (North of LaMettry's Collision) This request was to allow car storage on the property between LaMettry's Collision and Gulden's Roadhouse. 3 The Woodlands of Maplewood Approved Approved (1740 and 1750 McMenemy Street) This request was for a PUD for a 28 -unit townhouse development. K and W Roll -offs Approved Approved (1055 Gervais Avenue) This request was to allow outdoor storage of roll -off containers, trailers and associated materials on the property at 1055 Gervais Avenue. K and W Roll -offs Approved Approved (1055 Gervais Avenue) This request was to allow a 40 by 49 -foot storage building within the M -1 (light manufacturing) zoning that would be within 350 feet of a residential zoning district at (at 1055 Gervais Avenue). Ramsey County Public Library Approved Approved (3025 Southlawn Drive) This request was for a PUD (planned unit development) revision for Legacy Village to allow the proposed Ramsey County Library. Maple Ridge Leaf Business Center Approved Approved (2483 and 2497 Maplewood Drive) The request was for a setback of 250 feet from the rear lot line for an office /industrial condominium development at 2488 and 2497 Maplewood Drive. Regions Hospital Sleep Health Center Approved Approved (2688 Maplewood Drive) The request was for a building in an M1 (light manufacturing) district that would be within 350 feet of residential property. MEMBERS WHO RESIGNED IN 2005 Jeff Bartol, Daniel Lee MEMBERS WHO WERE APPOINTED IN 2005 Jim Kaczrowski, Jeremy Yarwood Name Appointed Term Expires 2005 Attendance Lorraine Fischer 1970 2007 19/20 Eric Ahlness 9 -27 -04 2006 14/20 Tushar Desai 7 -22 -02 2007 17/20 Mary Dierich 12 -11 -00 2006 16/20 Michael Grover 5 -24 -04 2008 16/20 Gary Pearson 12 -10 -90 2008 16/20 Dale Trippler 6 -8 -98 2006 19/20 Daniel Lee 5 -24 -04 (Resigned) 4/7 Jeff Bartol 12 -8 -03 (Resigned) 6/7 Jeremy Yarwood 4 -11 -05 2008 11/13 Jim Kaczrowski 4 -11 -05 2007 12/13 As point ufC0mp8hS0n meetings in 2002, 20 meetings in 2003 and 18 meetings in 2004. The following are the possible activities of the planning commission for 2006: 1. Have 8nannual tour of development and other sites of interest. 2. Have in-service training S8Sai0na or provide educational nn8t8h8|S for the planning commission. This might include training or infOnngb0n h0 help prepare the cOrnrniSsi[m for the upcoming UDd@[8 of the comprehensive plan or about redevelopment topics. Other training topics might include sessions about in-fill development, conditional use permits, wetlands (their classifications and buffer areas) the city tree ordinance, septic 8vatennS and/or wells. Another possible training session could include meetings with city department heads (Police, Fire and Parks) to learn more about those departments and their issues about development and redevelopment. 3. Work with the consultants and city staff on any code or land use plan changes that result from the Gladstone Area studies. 4. Review the PUO ordinance for possible changes. 5. Provide input h0 the HR\on housing redevelopment and program issues. M. Study the area west of Hazelwood (along the future County Road O extension) for land use and transportation issues. 7. Have a tour of the Legacy Village development as construction progresses and of the Gladstone neighborhood 8s part Of the redevelopment study. On January 17, 2006, the planning commission recommended approval of the 2005 Annual Report. RECOMMENDATION Accept the Planning Commission's 2005 Annual Report. Pi'hnisoeU\PqC\pc2005onnmp.doo I DRAFT MINUTES OF THE MAPLEWOOD PLANNING COMMISSION 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 17, 2006 1. CALL TO ORDER Chairperson Fischer called the meeting to order at 7:00 p.m. 11. ROLL CALL Vice-Chairperson Tushar Desai Present Commissioner Mary Dierich Absent Chairperson Lorraine Fischer Present Commissioner Michael Grover Present Commissioner Jim Kaczrowski Present Commissioner Gary Pearson Present Commissioner Dale Trippler Present Commissioner Jeremy Yarwood Present Staff Present: Melinda Coleman, Assistant City Manager Chuck Ahl, Public Works Director Ken Roberts, Planner Lisa Kroll, Recording Secretary c. 2005 Planning Commission Annual Report (9:03 — 9:30 p.m.) Mr. Roberts said the city code requires that the planning commission prepare an annual report to the city council by their second meeting in February. This report should include the planning commission's activities from the past year and the major projects for the upcoming year. Commissioner Trippler said there was a large difference between the number of variances that were granted in 2005 compared to previous years. Mr. Roberts verbally reviewed what the variances were for the year 2005 which explained to the planning commission why there was such an increase compared to previous years. Commissioner Trippler requested that staff categorize or give a summary of the variances that were granted in future annual reports so the planning commission can see if something needs to be reviewed in the ordinances or not. Chairperson Fischer suggested adding under 2006 Activities, number 2., that a staff person from that department or area such as fire or public safety speaks to the commission regarding their certain area of expertise. Planning Commission -2- Minutes of 01-17-06 Commissioner Trippler said he doesn't think having quarterly in-services listed on the list of activities is appropriate since there haven't been quarterly in-services done for as many years as he has been on the planning commission. It seems like it's a standard item that is copied every year from annual report to annual report. He would suggest if there are no proposals in which to meet about maybe this would be a good time to have a meeting, in-service or a discussion about a specific subject. The commission could have a discussion or in-service during the time they would normally meet but not have it cablecast. It may be the time to talk about the comprehensive plan, what is expected to be changed in the plan and when it is due by the Met Council because this is a major project for the planning commission to accomplish. Commissioner Grover said he agreed with Commissioner Trippler. However, he said it may be a logistical problem for staff to fill in a gap on such short notice with a speaker or information on a topic on short notice for in-service training. Maybe staff could send a list of topics for in-service ideas and the planning commissioners could let staff know by ranking the topics the commission is interested in learning or hearing more about. He personally would like to know more about the topic of septic systems and/or wells. Commissioner Pearson said he would like more information on soil borings, perk tests, and septic and drainfield systems. Mr. Roberts said he agreed with Commissioner Trippler's comment about the comprehensive plan. Revisions to the comprehensive plan are due to be complete in 2008 so that is something that is very important to discuss. He said we could either survey the commission or you could let staff know what they would like to hear more about. Discussing wetlands and buffers may be another topic of discussion because of the changes with the watershed district. Commissioner Grover moved to accept the planning commission's 2005 Annual Report with the recommended revisions for staff. Commissioner Trippler seconded. Ayes — Desai, Fischer, Grover, Kaczrowski, Pearson, Trippler, Yarwood The motion passed. This item goes to the city council on February 13, 2006. Agenda Item H11 1 MEMORANDUM TO: City Manager FROM: Kevin Christiansen, Planning Intern SUBJECT. Conditional Use Permit Review PROJECT. Woodhill Development LOCATION: Dahl Avenue, south Of Linwood Avenue DATE: January 20.20O0 INTRODUCTION The CUP for the Woodhill Development on Dahl Avenue, south of Linwood Avenue is due for review. The CUP iS for the Planned Unit Development with 15 single dwelling housing units in an A-1 zoning district. (See the maps on pages 2-5). BACKGROUND On February 23.2O04, the city council approved the following for the VVnodhiUPUD: 1. A conditional use permit KCUP\ for @ planned unit development (PUD) for 815-uOithousing development. 2. The preliminary plat to create the |0[s in the development. 3. Azoning nn8p change from F(fBrrn residence) to R-1 (single dwellings). (See the council minutes starting on page 0). [)D November 14,2005 the city council approved the final plat for \8/OOdhi||. DISCUSSION The contractor iG progressing with the construction Cf the plat. The developer h8SfiDiShSd8UthS conditions the council required for final plat approval. Tb date, the contractor has completed the site grading, has installed the utilities, the curb and gutter and base C0UnS8 of bituminous for the street. In addition, the contractor has started the construction of two single dwelling units. However, the developer was issued a cease and desist order inAugust of2005 regarding erosion and sedimentation problems. They have not met all the requirements nf the cease and desist order 8sthe City nSqu83L8d they wait until this summer to DOn0p|8LS the work due to the xvft C0Dditi0DS they would have had t0 work with last fall. |D addition, the developer Of\A/0Odhi|| owes the City $7O5.80 toward the engineering escrow. RECOMMENDATION Review the CUP for Woodhill again in six months to ensure the developer has paid the engineering escrow fees and has corrected the problems noted in the cease and desist order. p000 3-28hmoodhiU CUP Review -100doc Attachments: 1. Location Map 2. Zoning Map 3. Approved Preliminary Plat 4. Final P|cd 5. February 23.20O4 City Council Minutes Attachment 1 �1� L 77 M Jo r F04 VALLEY VIEW AVE Location Map 2516 Linwood Avenue N Attachment 2 I C 77 Woodhill Site 770 780 790 800 810 i 8, APPI oo a < bf TERHIORN DR 0 0 B34� 842 4�1 A TIMBER C"T la 00 La a> Lf�_ s6t 057 e , r-r,4ALLER IR Zoning Map 2516 Linwood Avenue N v 0 - -. 1 11 Z, NME �zD C umpl-� "c. .USTON ti H 42W CEN AVENUZ N 145 WAN 7,ZZT. P MX 252 kA1NNEApQ4.s, NN `3£4:2.7 AC"W"i 7 . wl �4028 763JS7.192 7; - A r, 21 SuFmYN. 4c HART - iCWTMN 5 735 122 'D SIKEI wL s4at zco 10 W pu%cz SKVArE. ON 5--78 S4'4 CA 'Wil 9521 41S,386,QM TK Ncall "Ne or 1 1c 4WI/4 V or im 1z, r LINWCOD AVE, E� . .... . ........ S 88*34`30' W 82443 - 0 -HE P-4CUC — — ® — — — — — — — — — — — — — — — OUTLOT 0 T23.61 N MIA 47' E 82161 %w"< m Luz G� 7emcp v2 OF T},I w/4 tY * .K W-1/ aF aj- 1 1 T. M R. ZZ 1 -7 -4S --�VW6 S MtCT I -flFy "T '� F � NIC IM A UUI qU.T v,00 Tt IV i's A M i NEDEGARD CUSTOM HOMES II Mill 2:1 :4 11 fell R r± we 2 pui APPROVED PRELIMINARY PLAT I DLOCK I ------- Z A3 I "1 i ----------- Z; W - -------- ------- -- - %-'4 A� 7: 15031 sf �3 0. 13 A,- 'A Y 1 /z ll S .17 1% a354 s" r i, 'A a n7l SF� s b - 77 - F -- 6 N 0 7,sl 6 - Z 0 it-1. IF. a, ZO Ax. r—n A. IF 3727 IF Ir. 4 IF In Wft-4NO ul BLOCK 2 OUTLOT 0 T23.61 N MIA 47' E 82161 %w"< m Luz G� 7emcp v2 OF T},I w/4 tY * .K W-1/ aF aj- 1 1 T. M R. ZZ 1 -7 -4S --�VW6 S MtCT I -flFy "T '� F � NIC IM A UUI qU.T v,00 Tt IV i's A M i NEDEGARD CUSTOM HOMES II Mill 2:1 :4 11 fell R r± we 2 pui APPROVED PRELIMINARY PLAT I NSS'34'47"E 82161 T14ESOL 'A',f.lOFTM-r l;W!AOFTJ4EN'El D,T.2&R-= MOMIMMS ---------- ------------ SW 1/4 SE 1/4 ------------------ 4 r �L r '71F r* y� z �l W PEI IF 7 1 NSS'34'47"E 82161 T14ESOL 'A',f.lOFTM-r l;W!AOFTJ4EN'El D,T.2&R-= MOMIMMS ---------- ------------ SW 1/4 SE 1/4 ------------------ 4 '71F y� z �l W PEI IF 7 1 Al 2 F � 0 1 T LIS J- E OUTLOT 0 pT n C-XFFI A:— W 3 N I f A r 7 1 NSS'34'47"E 82161 T14ESOL 'A',f.lOFTM-r l;W!AOFTJ4EN'El D,T.2&R-= MOMIMMS ---------- ------------ SW 1/4 SE 1/4 ------------------ 4 MINUTES MAPLEWOOD CITY COUNCIL 7:08 P.M., Monday, February 23, 2004 Council Chambers, Municipal Building Meeting No. 04-04 A meeting of the City Council was held in the Council Chambers, at the Municipal Building, and was called to order at 7:08 P.M. by Mayor Cardinal. I __31IIIIIIIIIIIII 1111:1 Bic] =lLelff-11 C. ROLL CALL Robert Cardinal, Mayor Present Marvin Koppen, Councilmember Present Kathleen Juenemann, Councilmember Present Jackie Monahan-Junek, Councilmember Present Will Rossbach, Councilmember Present 2. 9:15 p.m. Woodhill Subdivision (2516 Linwood Avenue) Conditional Use Permit for Planned Unit Development Preliminary Plat Zoning Map Change (F to R-1) a. City Manager Fursman presented the report. b. Associate Planner Roberts presented specifics from the report. C. Commissioner Dierich presented the Planning Commission Report. d. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: Bruce Nedegaard, representing Nedegaard Custom Homes Mary Dierich, speaking as a private concerned citizen e. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution approving a conditional use permit for a planned unit development for the 15-unit Woodhill development on the south side of Linwood Avenue: 1614IL Ilk V ]► 'I WHEREAS, Mr. Bruce Nedegaard applied for a conditional use permit (CUP) for the Woodhill residential planned unit development (PUD). WHEREAS, this permit applies to the 15-lot Woodhill development the city received on January 2, 2004. The legal description is: The North one-half of the West one-half of the NW' /4 of the NE' /4 of Section, Township 28, Range 22, according to the US Government Survey thereof: and City Council Meeting 02-23-04 The North one-half Of the West one-half 0f the West one-half 0f the East one-half 0fthe NVV%40f the NE Section 13 Township 28,Range 22, according k} the US Government Survey thereof, in Section 13, Township 28. Range 22. Ramsey County, Minnesota. WHEREAS, the history of this conditional use permit is as follows: On February 3,2004 planning commission recommended that the city council approve this permit. 2. {}O February 23 20O4, the city council held 8 public hearing. The city staff published 8 notice in the paper and sent notices t0 the surrounding property owners. The council gave everyone 8t the hearing 8 chance tO speak and present written St8tRDlRDtS. The council also considered reports and recommendations Of the city staff and planning commission. NOW, THEREFORE, BE|T RESOLVED that the city council approves the above-described conditional use permit because: The use would be located, designed, maintained, constructed and operated to be in conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing O[ planned character 0f the surrounding area. 5. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dan08r0uS, h8z8ndOUS, detrimental, disturbing or cause 8 nuisance to any person or property, because Vf excessive noise, glare, smoke, dust, 0dO[, hJDlRS water or air pO||UU0D, d[@iD8g8. vv@t8[ run-off, vibration, geD8[3| uD3ight|iDe3S, e|8Ct[iC8| interference or other DuiS@Dc8S. 5. The use vxDV|d generate only nnininn@| vehicular traffic on |oC@| streets and vvoU|d not create traffic congestion or unsafe access on existing or proposed streets. 0. The use would be served by adequate public facilities and services, including streets, police and fine protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities Drservices. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the plans approved by the city. The city council may approve major ohaOges to the plans. The Director of Community Development may approve minor changes k} the plans. Such changes shall include: a. Revising the grading and site plans to show: City Council Meeting 02-23-04 (1) The developer minimizing the loss or nenlov@| of natural vegetation including keeping and protecting as many of the trees as possible. (Z) Revised storm water pond locations and storm water system designs 8S suggested or required bv the watershed district Vr city engineer. The ponds shall meet the city's design 3L@Dd@ndS. 2. The proposed construction Of the plat must be substantially started within one year of council approval Dr the permit shall end. The council may extend this deadline for one year. 1. Have the city engineer approve final construction and engineering plans. These plans shall meet all the conditions and changes noted in the city engineer's memo dated January 22,20O4. 2. The approved setbacks for the principal structures in the Wood hill development shall be: 8. Front-yard setback (from 8 public street hQht+]f-vvoy): rnininlunl - 20 feet, nl8xnnurn —45feet b. Front-yard setback (public side sine8i right-of-way): nnininnUnn -2Ofeet, nnGxinnUnn - none C. Rear-yard setback: 3O feet from any adjacent residential property line b. Side-yard setback: minimum - 10 feet from 8 property line and 20 feet rnininnunn between buildings. 5. The developer Or contractor shall: @. Complete all grading for the site drainage and the D0DdS. iDSt8U all retaining vv8US as required and any other site improvements required by the city engineer and meet all city requirements. b. Place temporary orange safety fencing and signs at the grading limits. C. Remove the house, any debris or junk from the site. 0. The city council shall review this permit in one year. Seconded by Councilmember Rossbach Ayes-All C0unC|memb8rKoop8n moved to approve the Woodhill veliminary plat (Received by the city on February 12, 2004). The developer shall complete the following before the city council approves the final plat: 1. Sign 8n agreement with the city that guarantees that the developer Vrcontractor will: G. Complete all grading for overall site drainage, complete all retaining vvG||3 site |8DdSC@piDg and meet all city reqUiF8QD8DtS. b.° Place temporary orange safety fencing and signs @tthe grading limits. City Council Meeting 02-23-04 c. Hav8XC8| Energy install Group rate street lights in two k]Cad0n8- primarily 8tthe street intersections and 8L the west end Of the CU|-d8-S@C. The exact style and location shall be subject t0 the city engineer's approval. d. Provide all required and necessary easements (including all utility easements and ten-foot drainage and utility easements along the front and rear lot lines of each lot and five-foot drainage and utility easements along the side lot lines 0f each |Ot). 8. Install permanent signs around the edge Of the wetland buffer easements. These signs shall mark the edge of the easements and shall state that there shall be no mowing, vegetation cutting, filling, building, grading or dumping beyond this point. City staff shall approve the sign design and location before the contractor installs them. The developer or contractor shall install these signs before the city issues building permits in this plat. t Install survey monuments along the wetland and wetland buffer boundaries. g. Pay the city for the cost of traffic-coOt0| street identification, wetland buffer and DO parking signs. h. Provide all required and necessary easements, including any off-site easements. i. Demolish 0r remove the existing hOU88 and garage from the site, and remove all other buildings, f8nCing, tnSi|erS, scrap rnet8| debris and junk from the site. j. Cap and seal all wells OO site that the owners are not using; and remove septic 3yGteD1S O[dr8iDfiR|dS, subject to MiDDeS0L@ [U|8S and guidelines. k. Complete all curb on Linwood Avenue on the north side of the site. This is to replace the existing driveways on Linwood Avenue, and restore and sod the boulevards. 2.° Have the city engineer approve final construction and engineering plans. These plans 8h8|| include grading, utility, drainage, erosion control, tree, and street plans. The plans shall meet all the conditions and changes listed in the memo dated January 22 and shall meet the following conditions: 8. The erosion control plans shall be consistent with the city code and shall be extremely detailed to the satisfaction of the city engineer. b. The grading plan shall show: (1) The proposed building pad elevation and contour information for each home site. The lot lines on this plan shall follow the approved preliminary plat. (2) Contour information for all the land that the construction will disturb. (3) House pads that: 8. Reduce the grading on sites where the developer can save large trees. This shall include following the project plans submitted to the city on February 12,2O04. The house pad locations OO Lots 5.0.7 and O, Block 2 shall meet the approved development setback requirements to more closely match the other house setbacks and orientation on the street. b. Meet the 10O-f00t setback from the pipelines for Lot 0 Block 1 and Lot 1 Block 2. City Council Meeting 02-23-04 (4) The proposed street and driveway grades as allowed bv the city engineer. (5) All proposed slopes 0D the construction plans. The city engineer shall approve the plans, specifications and management practices for any slopes steeper than 3:1.(}n slopes steeper than 3:1, the developer shall prepare and implement 8 stabilization and planting plan. At minimum, the slopes shall be protected with (6) wood-fiber blanket. be seeded with a no-maintenance vegetation and be stabilized before the city approves the final plat. (7) Include the tree plan that: 8. Gh0vvS where the developer will neDlowe. save Or replace large trees. This plan shall include an inventory ofall existing large trees on the site. b. Shows nn tree removal beyond the approved grading and tree limits. (7) All retaining vv8||g OO the pk3DS. Any retaining vvaUS taller than 4 feet require @ building permit from the ohv. (B) Sedimentation basins or ponds as required by the watershed district or by the city engineer. (8) No grading beyond the plat boundary without temporary grading easements from the affected property 0vvD8[(S). (10) As little grading 8s possible north and south Of the proposed street. This i8 t0 keep @8 many Cf the existing trees Dn the site 8sis reasonably possible. (11) The pipelines and the 8-f0Ot+mide trail from the cu|-de-Saoto the south property line. C. The street and utility plans shall show: (1) The street with @ width of 28 feet (with parking on one Gide), shall be @ 9-ion design with @ maximum street grade Of eight percent and the maximum street grade within 75 feet 0f the intersection a[ two percent. (2) The new street (Dahl Avenue) with continuous concrete ribbon curb, except where the city engineer determines that concrete curbing iSnecessary. /3\ The CO0p|StiOO or [8p|GC80eDt of the curb OO the south side of Linwood Avenue and the restoration and sodding Df the boulevards. /4\ Repair of Linwood Avenue (ourb, street and boulevard) after the developer connects tn the public utilities and builds the new street. (5) A set of utility services to the eastern part of the property at 2480 Linwood Avenue and public utility services b3 each new lot. (8) The coordination of the water main alignments and sizing with the standards and requirements of the Saint Paul Regional Water Services (SPRVVS). /7\ All utility excavations located within the proposed right-of-ways or within easements. The developer shall acquire easements for all utilities that would b8 outside the project 8r88. City Council Meeting 02-23-04 09\ The plan and profiles Of the proposed utilities. (8) A detail Cf any ponds, the pond outlets and the rainwater gardens. The contractor shall protect the outlets to prevent erosion. /10\ The CU|d8-S@C with 8 minimum pavement radius Of8t least 42feet. (11) Label Linwood Avenue and the new street @8 Dahl Avenue Dn all construction and project plans. d. The drainage plan shall ensure that there is no increase in the rate of storm water run-off leaving the site above the current (pr8dev8|Vpnn8nt) levels. The developer's engineer shall: /1\ Verify inlet and pipe capacities. i2\ Submit drainage design cG|Cu|@dDnG. e. A landscape plan for the areas along the street, including the rainwater gardens and the ou|-de-S8o island. The coniferous trees shall be8t least six feet tall and any deciduous trees shall b88t least 2 1 /2 inches indiameter. 3. Change the plat @Sfollows: 8. Add drainage and utility easements as required by the city engineer. b. Show drainage and utility easements along all property lines on the final plat. These easements shall be ten feet wide along the front and rear property lines and five feet wide along the side property lines. C. Label any common areas 8SOuU0tS. d. Label the new street 8s Dahl Avenue on all plans. e. AS may be necessary to ensure that houses on Lot G. Block 1 and L0[ 1, Block 2 would be8t least 10O feet from the pipelines. 4. Pay for costs related to the engineering department's review of the construction p|8DS. 5. Secure and provide all required easements for the development including wetland buffer easements and any off-site drainage and utility easements. These shall include, but not be limited to, an easement for the culvert draining the pond at the northwest corner ofthe plat. 6. The developer shall CVrnp|et8 all site grading and retaining vx8|| construction. The city engineer shall include iD the developer's agreement any grading that the developer O[ contractor has not completed before final plat approval. 7. Sign a developer's agreement with the city that guarantees that the developer or contractor will: 8. Complete all grading for overall Site drainage, install all retaining vv8US, install the landscaping for the rainwater gardens and the cul-de-sac island, install all other City Council Meeting 02-23-04 necessary improvements and meet all city requirements. b.^ Place temporary orange safety fencing and signs 81 the grading limits. c. Provide for the repair of Linwood Avenue (street, curb and boulevard) after the developer connects to the public utilities. d. Meet all the requirements of the city engineer. 8. Submit the homeowners' association bylaws and rules to the director of community development. These are to assure that there will Le one responsible p8dv for the maintenance Ofthe common areas, landscaping and retaining walls. 9. Record the following with the final plat: a. All homeowners' association documents. b. A covenant o[deed restriction with the final plat that prohibits any driveways on Lots 1 through 0, Block 1 and Lot 9, Block from going 0nbJ Linwood Avenue. c. A covenant ordeed restriction that prohibits any further subdivision or splitting Of the |OtS or p8[CG|3 in the plat that would C[88L8 additional building SiL8S uD|83S approved bv the city council. d. A covenant Dr association documents that addresses the proper installation, maintenance and replacement of the retaining vv8||S. 8. Deeds transferring the ownership of[)ut|nt8A and B to the City. The city will accept ownership Cfthese ouU[t8in lieu nf charging PAC (park access charges) with the building permits. f. All wetland and wetland buffer easements. The applicant shall submit the language for these dedications and restrictions to the city for approval before recording. S. Obtain a permit from the Ramsey-Washington Metro VV8tHnShed 0SLh[t for grading. 10. Obtain @KJPOESconstruction permit from the Minnesota Pollution Control Agency 11. Submit [O city staff a copy Of the written permission from the pipeline company for any grading or construction within the pipeline easement. 12. The property owner shall submit a petition to the city requesting the installation of the public improvements. 13. |f the developer decides Lo final plat part Df the preliminary plat, the director Cf community development may waive any conditions that do not apply to the final plat. *The developer must complete these conditions before the city issues a grading permit or approves the final plat. City Council Meeting 02-23-04 Seconded bvC0Un[j|nl8nlb8[ROSSb8Ch | Councilmember Koppen moved to adopt the following zoning map change resolution from F (farm Residence) to R-1 (single Dwelling Residential) for the proposed Woodhill plat on the south side of Linwood Avenue: ZONING MAP CHANGE RESOLUTION 04-02-035 WHEREAS, Maplewood city staff is proposing to change the Maplewood zoning map from Farm Residence (F)to Single-Family Residential /R-1\. WHEREAS, this change applies b3 the property located @t2510 Linwood Avenue iDthe north one-half of Section 13, Township 29 Range 22 in K8@p|8vvoDd Minnesota. WHEREAS, the property owner is proposing to plat the property into 15 lots for single dwellings. WHEREAS, the proposed development is known as Woodhill and the new legal description will be: Lots 1 through 6, Block 1, and Lots 1 through 9, Block 2, Woodhill. WHEREAS, the history of this change is as follows: On February 2.2004. the planning commission recommended that the city council approve the zoning map change. 2. OD February 23. 2U04. the city council held a public hearing. City staff published 8 notice in the Maplewood Review and sent notices to the surrounding property owners. The council conducted the public hearing whereby all public present were given a chance ho speak and present written statements. The council also considered reports and recommendations from the city staff and planning COnnnliS3iOn. N0VVTHEREF]RE.BENRESOLVE[)that the city council approve the above- described The proposed change is consistent with the spirit, purpose and intent of the zoning code. 2. The proposed change will not substantially injure Ordetr8CtfnJDltheuS8ofneA8hborOg property orfrom the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences 0f the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The owner has plans to develop this property for lots for single-family houses. Seconded bvC0Un[j|nl8nlb8[ ROGSb8Ch | City Council 02-23-04 Agenda Item H13 T(]: FROM: SUBJECT: PROJECT: L(}C/\T|C)N: DATE: INTRODUCTION City Manager Kevin Christiansen, Planning Intern Conditional Use Permit Review Public Works Building Addition 1S02 County Road BEast January 31,2O08 The conditional use permit for the city Public Works Facility at 1902 County Road B East is due for review. The city needed this expansion to accommodate city staff and for storing city equipment. (Please see the maps on pages two and three.) August 25, 1977: The CDRB approved the plans for the original public works facility. September 22 The city council approved @ CUP for the original pub|icvvOrkst8Ci|itv8nd a fence height variance for the 1 0-foot-tall storage yard fence. November 17,1977: The city council approved amendments h3 the municipal building and public utility facilities section of the comprehensive plan for the public works facility site. Council also amended the land use plan Lo change the classification b][)S (open space) 8s they directed in the CUP approval. April 26, 2004: The city council authorized the funding for this project. February 14,2OO5: The city council approved the plans for the building expansion and the CUP for the Maplewood Public Works building. (See the city council minutes starting on page four.) DISCUSSION Construction has begun onthe Public Works building expansion and the contractor has completed the new sand/salt storage building. Since the contractor has not yet finished the project, theuUySh0u|d review this CUP again in one year. RECOMMENDATIONS Review the conditional use permit for the Maplewood Public Works building at 1902 County Road B East again in one year. P\soo4\PublicWorknBuildingReviw200 Attachments: 1. Location Map 2. Site plan 3. 2'14'85 city council minutes LOCATION MAP 1 2 SITE PLAN SITE PLAN Attachment 3 MINUTES MAPLEWOOD CITY COUNCIL 7:02 P.M. Monday, February 14, 2005 Council Chambers, City Hall Meeting No. 05 -03 F-11 0 N CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7 :02 P.M. by Mayor Cardinal. PLEDGE OF ALLEGIANCE ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan - Junek, Councilmember Present Will Rossbach, Councilmember Present 5. Maplewood Public Works Building Expansion (1902 County Road B East) Conditional Use Permit Revision Design Approval a. City Manager Fursman presented the staff report. b. Senior Planner Ekstrand presented specifics from the report. C. Jeff Oertel, Oertel Architects, provided further specifics on the proposed project. d. Boardmember Olson presented the Community Design Review Board Report e. Commissioner Dierich provided the Planning Commission Report. Councilmember Manahan -Junek moved to adopt the following resolution granting a conditional use permit revision for 1902 County Road B East for the expansion of the Maplewood Public Works Facility: CONDITIONAL USE PERMIT RESOLUTION REVISION 05 -02 -016 WHEREAS, Jeff Oertel, of Oertel Architects, applied for a conditional use permit revision for the Maplewood Public Works Facility: WHEREAS, this permit applies to property located at 1902 County Road B East. The legal description is: SECTION 14 TOWN 29 RANGE 22 PART NWLY OF SOO LINE RR R/W OF FOL; EX E 196 FT OF N 283 FT; THE W 256 FT OF NE 114 OF NW 114 & PART LYING E OF W 256 FT OF N 300 FT OF W 10.55 ACRES OF PART OF SD 114 114 (SUBJ TO RD) IN SEC 14 TN 29 RN 22 WHEREAS, the history of this conditional use permit is as follows: 1. On January 20, 2005, the planning commission held a public hearing and recommended that the city council approv� this permit. The city staff published a notice in the City Council 02 -14 -05 paper and sent notices to the surrounding property Vvvn8rS. The planning commission gave everyone Gt the hearing o chance bJ speak and present written statements. The planning commission also considered reports and recommendations of the city staff. 2. (}n February 14.20U5, the city council reviewed this proposal. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approves the above-described conditional use permit based On the building and site plans. The city approved this permit oenouS8: 1. The use would b8 located, designed, maint8n8d.consLnJctRdGndop8nated[0bHin conformity with the city's comprehensive plan and code of ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, 0|8r8, smoke, dUst, odor, hJnnHS, water orair pn||ution, drainage, water runoff, vibration, general Unsight|inesa, electrical interference orother nuisances. 5. The use would generate only minimal vehicular traffic nn local streets and would not create traffic congestion 0r unsafe access 0O existing or proposed streets. 8. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 0. The use would c8VSR nlininl8| adverse environmental effects. Approval is subject to the following conditions (deletions are crossed out and additions are City Council 02-14-05 1. All construction shall follow the plans date-stamped December 17, 2004. The director of community development may approve minor changes. 2. The proposed expansion of the facility outlined in this permit must be started within one Vear after citV council approval or the permit shall end. The citV council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. This permit allows a waiver of the parking code to allow 23 fewer parking spaces than the code allows since there is adequate parking available for the existing use and the Proposed expansion. Seconded by Councilmember Koppen Ayes-All CoVnC|n1emU8rK4onah8n-Junek moved to awrove the olans date-stamped December 17, 2004 for 1902 County Road B East for the expansion of the Maplewood Public Works Facility. This approval is subject bJ the applicant and property owner complying vvithth9f0UOwiDgCODditionS: Repeat this review in two years if the city has not issued a building permit for this project. 2. Comply with all requirements Ofthe city engineer regarding grading, dn8in8Q8. erosion control and utilities. The Chv engineer shall also review the design of the retention pond 0J prevent pollution that may result from the salt storage building. The city engineer should address if there is any existing salt contamination and if clean UpiSneeded. 3. Any retaining vv8US over four feet tall Gh8U be designed by 8 structural engineer and have o protective fence oDtop. Staff shall approve the retaining wall and fence design ifused. 4. The proposed evergreen trees shall be at least six feet tall, balled and burl 5. With any regrading 0f the storage yard, the yard edge must bR set back at least 15 feet from the southerly lot line. 8. Provide hand iCa n8 spaces in accordance with the building official's requirements. EM 7. Comply with the requirements of the fire marshal as noted in the staff 8. The director of community development may approve minor changes to these plans. S. The following building nn8teha|3 and oo|0r3 are to be used: the Cakw8|| light-panel svniarn, 8 Cr88nn-Cn|nred fire retardant fabric On the sLOr808 bVi|dinQ, varied textured precast concrete tip-up panels on the nn8int8n8n08 building and 8vxhite colored overhead garage door. The architect shall provide @ precast concrete tip-up S8nlp|S for staff tO approve other than the yS||Ovv S@[np|S that was provided at the C[)RB meeting on January 25,20O5. Seconded by Councilmember Koppen Ayes-All City Council 02-14-05 =64511M 0ME lC): City Manager FROM: Tom EhStn8nd. Senior Planner SUBJECT HerikageSqmamyPUD — CmmditimnmUKJsePermikReviem L(}C/<T|{]N: Legacy Parkway and Kennard Street DATE: February 1 INTRODUCTION The conditional use permit (CUP) for the Heritage Square PUD (planned unit development) at Legacy Village isVp for its annual review. Heritage Square is822O-Vnit town house development Vn the west side Vf Kennard Street north nf St. John's Hospital. The builder ks Town & Country Homes. BACKGROUND July 14,2O03: The city council approved the Legacy Village PUO comprehensive plan amendment, tax-abatement plan and preliminary plat for Legacy Village. December 8 The city council approved the Heritage Square PU[} and preliminary plat. December 18.2803: The CORB approved the architectural plans. February 14,2OO5: The city council reviewed this CUP and moved to review it again inone year. Code Requirement Section 44-1 100(a) of the zoning code states that CUPs shall be reviewed by the city council within one year Ofapproval. Ad the one-year review, the council may specify GO indefinite term for 8 subsequent review or8 specific term not Lo exceed five years. DISCUSSION Work is progressing nicely and according to plan with Heritage Square. Since this project iS ongoing, the city council should review this CUP again in one year to monitor progress. RECOMMENDATION Review the CUP for Heritage Square again in one year. p0003/hexKagu square cup rev 208 Attachments: 1. Location Map 2. Heritage Square Site Plan Attachment 1 page #2 f-- KOHLMANAVE s Q m J w }- w U Z w U page #2 Agenda Item H14 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director/City Engineer Erin Laberee, Assistant City Engineer SUBJECT: County Road D Realignment (West) Improvements (TH 61 to Walter Street), City Project 02-08: Resolution for Modification of the Existing Construction Contract, Change Order Nos. 2, 3 and 4 (T.A. Schifsky Contract) DATE: January 30, 2006 111, 111 Mae] 11*4 1111410 The city council will consider approving the attached resolution directing the modification of the existing construction contract, Change Order Nos. 2, 3 and 4 (T.A. Schifsky contract). Background In September 2004, the City Council approved the award of a construction contract for this project to PaIda & Sons, Inc. The project included construction of utilities and roadway for the entire County Road D West improvement. Unfortunately, the County Road D West project did not begin as anticipated due to problems coordinating the various area improvements. PaIda & Sons, Inc. requested an increase in the bid in excess of $300,000 to have the delays extended into 2005. Negotiations with the contractor resulted in the elimination of the street construction portion of the contract. The eliminated roadway construction was then rebid last spring, and a construction contract for the roadway was awarded to T. A. Schifsky & Sons in the amount of $668,162.93, resulting in a $40,000 cost savings to the city. Change Order 2 is for a contract time extension as the city requested that wear course be completed in the spring/summer of 2006 to reduce damage to the new street as developers have ongoing construction projects underway. Change Order 2 will not affect the budget. Change Order 3 is for the jetting of the city's storm sewer. Sedimentation had accumulated in the pipe to the point that the storm sewer could not function as intended requiring the storm sewer to be cleaned. These costs are being recovered from the area developers. Change Order 4 is for improvements made to the entrance for Maple Ridge Apartments and included additional storm sewer and restoration of the street and sidewalk. This is an easement cost that was part of extended negotiations. Budget Impact Approval of this resolution will increase the construction contract by $42,111.00. Change Orders 2, 3 and 4 fall within the revised project budget approved by the city council at the December 12, 2005 meeting. No budget revisions are required at this time. RECOMMENDATION It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract, Change Order Nos. 2, 3 and 4 (T.A. Schifsky Contract) for the County Road D West Improvements (TH 61 to Walter Street), City Project 02-08. Attachments: 1. Resolution 2. Change Order No. 2 3. Change Order No. 3 4. Change Order No. 4 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02-08, CHANGE ORDER Nos. 2, 3 and 4 (T.A. Schifsky Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02-08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02-08, Change Order No. 2, 3 and 4, (T.A. Schifsky Contract), as an increase to said contract by an amount of $42,111.00, such that the new contract amount is now and hereby established as $724,323.93 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 2, 3 and 4 as a contract increase in the amount of $42,111.00. The revised contract amount is $724,323.93. No revisions to the project budget are proposed at this time, as these changes fall within the revised project budget approved by the city council on December 12, 2005. URS Copy CRY Copy »r, Copy CHANGE ORDER NO. 2 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62- 619 -0261 138- 020 -30 Project No. City Project 02 -08 Contractor: T.A. Schifsky & Sons, Inc. Date: 1113105 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: The Contract Agreement dates shall be changed with possible changes to some contract unit bid prices. The following changes shall be made to the Agreement: 3.1 Schedule (change the following to read) b. Final completion shall be on or before August 31, 2006. To meet the requirements for final completion, all required pay items shall be completed. Final completion shall include project cleanup, traffic and erosion control removals, and punch list items. Contract Status Original Contract Net Change of Prior Approved Change Order No.: I Change this Change Order: Revised Contract: Approval Ma or Approval' Time Cost July 1, 2005 $ 668,162.93 $ 14,050.00 August 31, 2006 $ 0.00 $ 682,212.93 Engineer Agreed to by Contractor By Its Title Approval No funding requested Assistant State Aid Engineer (For Funding Approval Only) C.O. #2, Page 1 of 1 URS Copy City c CHANGE ORDER NO. 3 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62- 619 -026 / 138- 020 -30 Project No. City Project 02 -08 Contractor: T.A. Schifsky & Sons, Inc. Date: 1117/06 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: Inspection of storm water structures and associated piping, located within the limits of C.P. 02 -08 west of T.H. 61, revealed severe sedimentation that disabled the functionality of the storm sewer system on the downstream end. The City of Maplewood authorized T.A. Schifsky to hydrojet the system. This extra work is to be paid by invoice plus a prime contractor's markup of ten percent. Mn/DOT Estimating reviewed and approved the invoice price. The value of this change order is $ 2,145,00. Contract Status Original Contract: Net Change of Prior Approved Change Order No.: 1 Approved Revised Contract: Net Change of Prior Pending Change Order: Change this Change Order: Possible Revised Contract: Approval Cost $ 668,162.93 $ 14,050.00 $ 682,212.93 $ 0.00 $ 2,145.00 $ 684,357.93 Approval Engineer Agreed to b tra By c Its Title Approval 100% Local Funding Assistant State Aid Engineer (For Funding Approval Only) C.O. #3, Page I of I URS Copy City .;•„ CHANGE ORDER NO. 4 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62- 619 -026 / 138 - 020 -30 Project No. City Project 02 -08 Contractor: T.A. Schifsky & Sons, Inc. Date: 1/12/06 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: The City of Maplewood accepted a quote from T.A. Schifsky for improvements to the Maple Ridge Apartments underground garage driveway entrance, located on the north side of County Road D between Southlawn Drive and Hazelwood Street. The work includes placing a new trench drain and catch basin, connection to the existing storm sewer system, reconstruction of adjoining concrete curb and sidewalk, asphalt pavement and turf restoration. The work was completed in October 2005. The value of this change order is $ 39, 966.00. Contract Status Cost Original Contract: $ 668,162.93 Net Change of Prior Approved Change Order No.: 1 $ 14,050.00 Approved Revised Contract: $ 682,212.93 Net Change of Prior Pending Change Order No. 2& 3 $ 2,145.00 Change this Change Order: $ 39,966.00 Possible Revised Contract: $ 724,323.93 Approval Approval Agreed to by Contractor .0 Its Title Approval 100% Local Funding Assistant State Aid Engineer (For Funding Approval Only) C.O. #4, Page I of I Agenda Item H15 TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director/City Engineer Bill Priefer, Public Works Operations Analyst SUBJECT Joint Powers Agreement with the State of Minnesota for Removal of Diseased Elm Trees on the Gateway Trail DATE: February 3, 2006 The forester for the City of Maplewood identified sixty-six diseased elm trees on portions of the Gateway Trail in Maplewood. The State of Minnesota, Department of Natural Resources (DNR), Trails and Waterways, is responsible for the Gateway Trail. However, the DNR does not have the staff available to remove the diseased trees before March 31, 2006, when the elm beetles become active. BACKGROUND In order to ensure that the diseased elms are removed before they pose a threat to the remaining healthy elm population, the City of Maplewood agreed to request written quotations for the removal of the diseased trees. The City of Maplewood will then be reimbursed by the State of Minnesota by an amount not to exceed $14,000. RECOMMENDATION It is recommended that the city council approve the attached State of Minnesota Joint Powers Agreement (CFMS Contract No. A85324) so that the City may be reimbursed by the State of Minnesota for the removal of diseased elm trees on the Gateway Trail. Attachment: Joint Powers Agreement Dutch Elm Disease--Non-Compliant Tree Listing Agenda Item H 15 STATE OF MINNESOTA JOINT POWERS AGREEMENT This agreement is between the State w[Minnesota, acting its Commissioner o{NoturulIlu000rce4lbu Director of Trails and Waterways and the City of Maplewood. Recitals Under Minn. S\ot @§&4.026 and 47|.59,mobd 10, the State is empowered {n engage such assistance umdeemed necessary. The State is in need of timely removal of diseased trees on the Gateway Trail within the city limits of Maplewood. The Public Works unit o{ the City - o{ Maplewood has idcndfiodthe diseased trees and removal io required bystatute. The Department of Natural Resources, Division of Trails and Waterways does not have staff availability to remove the trees, uo the City uf Maplewood will remove the trees. Agreement I Term *KAgreement l.| Effective date: January 23JV0ti.or the date the State obtains all required oiAoutoreaondcrMiuouootu Statutes Section |OC.O5, subdivision 2, whichever islater. 1.2 Expiration date: /Warz6 37 2006 or until all obligations have been eube0sctod|y ±b1fiUcd, whichever occurs first. 2 Agreement between the Parties The City of Maplewood will remove the trees identified and listed in "Exhibit A' The cost nf removal is estimated at 12 Due to unknown factors associated with tree removal, the cost may exceed the estimate. l[ the cost ia expected to exceed the estimate, the City of Maplewood must notify the I)NRo[ the reason and the amount of the additional cost. The maximum allowable additional costs shall not exceed $1200.00 3 Payment The total obligation of the State under this agreement will not exceed $14,000. 4 Authorized Representatives The State's Authorized Representative is Daniel K. Breva, Supervisor, Area 3B DNR Trails and Waterways, 651 772 7937,or his/her successor. The Governmental Unit's Authorized Representative is William Priefer, Public Works Department, City of Maplewood, MN, 651 249 - 2406. 5 Assignment, Amendments, Wuiver, and Contract Complete 5.1 Assignment. The Governmental Unit may neither assign nor transfer any rights or obligations under this agreement without the prior consent o[the State and fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office. 5.2 Amendments. Any amendment to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original ugo:omoot in office. 5.3 Waiver. If the SkUc fails to enforce any provision ofthis agreement, that failure does not waive the provision nr its right to enforce it. 5.4 Contract Complete. This agreement contains all negotiations audugrcoouoo1sbctwccnthe State and the Governmental Unit. Nm other understanding regarding this agreement, whether written ororal, may be used to bind either Party. 6 Liability Agenda Item H15 The Governmental Unit will indemnify, save, and hold the State, its agents, and employees harmless from any claims or causes of action, including attorney's fees incurred by the State, arising from the performance of this agreement by the Governmental Unit or the Governmental Unit's agents or employees. This clause will not be construed to bar any legal remedies the Governmental Unit may have for the State's failure to fulfill its obligations under this agreement. State Audits Under Minn. Stat. § 16C.05, subd. 5, the Governmental Unit's books, records, documents, and accounting procedures and practices relevant to this agreement are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement. Government Data Practices The Governmental Unit and State must comply with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Governmental Unit under this agreement. The civil remedies of Minn. Stat. § 13.08 apply to the release of the data referred to in this clause by either the Governmental Unit or the State. If the Governmental Unit receives a request to release the data referred to in this Clause, the Governmental Unit must immediately notify the State. The State will give the Governmental Unit instructions concerning the release of the data to the requesting party before the data is released. 9 Venue Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 10 Termination 10.1 Termination. The State or the Governmental Unit may terminate this agreement at any time, with or without cause, upon 30 days' written notice to the other party. 10.2 Termination for Insufficient Funding. The State may immediately terminate this agreement if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Governmental Unit. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Governmental Unit will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State must provide the Governmental Unit notice of the lack of funding within a reasonable time of the State's receiving that notice. Agenda Item H15 1. STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Sun. §§ 16A.15 and 16C.05. Signed: Date: 3. STATE AGENCY By: (with delegated authority) Title: Date: CFMS Contract No. A- 2. GOVERNMENTAL UNIT By: Title: Date: U S Title Date: 4. COMMISSIONER OF ADMINISTRATION delegated to Materials Management Division By: Date: Distribution: Agency Governmental Unit State's Authorized Representative - Photo Copy CITY OF MAPLEWOOD Exhibit A DUTCH ELM DISEASE CONTROL PROGRAM - Non Compliant Removals Status Public /P Date Tree # 9130105 rivate Diameter General Location Tree Owner Additional Notes 612412005 M5 -5 Standing Public 9.5, 7, 6.5 Gateway Trail off White Bear Ave. State of MN DNR Trees south of Ramsey Cty. Dist. Court building in 2 groups 6124/2005 M5 -6 Standing Public 11,8 Gateway Trail off White Bear Ave. State of MN DNR Trees south of Ramsey Cty. Dist. Court building in 2 groups 612412005 MS -7 Standing Public 9,6 Gateway Trail off White Bear Ave. State of MN DNR Trees south of Ramsey Cty. Dist. Court building in 2 groups 6/24/2005 M5 -8 Standing Public 5 Gateway Trail off White Bear Ave. State of MN DNR Trees south of Ramsey Cty. Dist. Court building in 2 groups 612412005 MS -9 Standing Public 6 Gateway Trail off White Bear Ave. State of MN DNR Trees south of Ramsey Cty. Dist. Court building in 2 groups 6124/2005 MS -10 Standing Public 8, 7 „5 Gateway Trail off White Bear Ave. State of MN DNR Trees south of Ramsey Cty. Dist. Court building in 2 groups 7/8/2005 MS -52 Standing Public 13 Gateway Trail State of MN DNR Begin at Flicek park travel west on trail towards Larpenteur 718/2005 MS -53 Standing Public 10 Gateway Trail State of MN DNR Tree 52 -54 North side of trail 7/8/2005 M5 -54 Standing Public 10 Gateway Trail State of MN DNR 718/2005 MS -55 Standing Public 12, 11,7,6 Gateway Trail State of MN DNR Tree 55 south side of trail east of Phalen Park entrance 7/8/2005 MS -56 Standing Public 15 Gateway Trail State of MN DNR North side of trail east of Edgerton 7/8/2005 MS -57 Standing Public 11 Gateway Trail State of MN DNR North side of trail west of Edgerton 7/8/2005 MS -58 Standing Public 7,7,6,6 Gateway Trail State of MN DNR North side of trail west of Edgerton 718/2005 MS -59 Standing Public 12,6 Gateway Trail State of MN DNR North side of trail west of Edgerton 7/8/2005 MS -60 Standing Public 9 Gateway Trail State of MN DNR North side of trail west of Edgerton 718/2005 MS -61 Standing Public 6 Gateway Trail State of MN DNR North side of trail west of Edgerton 7/8/2005 M5 -62 Standing Public 10 Gateway Trail State of MN DNR North side of trail west of Edgerton Steep slope near wetland 718/2005 MS -63 Standing Public 7 Gateway Trail State of MN DNR South side of trail west of Edgerton 7/8/2005 MS -64 Standing Public 9,7 Gateway Trail State of MN DNR South side of trail west of Edgerton 7/8/2005 MS -65 Standing Public 10 Gateway Trail State of MN DNR South side of trail west of Edgerton 7/8/2005 MS -66 Standing Public 12 Gateway Trail State of MN DNR Begin at Flicek park travel east tree on north side of trial 718/2005 MS -67 Standing Public 12.5 Gateway Trail State of MN DNR South side of trail 7/8/2005 MS -68 Standing Public 14,7 Gateway Trail State of MN DNR North side of trail east of English St 718/2005 MS -69 Standing Public 14 Gateway Trail State of MN DNR North side of trail east of English St 7/8/2005 M5 -71 Standing Public 11 Gateway Trail State of MN DNR North side adjacent to Robinhood park 718/2005 MS -72 Standing Public 11 Gateway Trail State of MN DNR North side adjacent to Robinhood park 7/8/2005 MS -73 Standing Public 8 Gateway Trail State of MN DNR North side adjacent to Robinhood park 7/8/2005 MS -74 Standing Public 10 Gateway Trail State of MN DNR North side adjacent to Robinhood park 7/8/2005 MS -75 Standing Public 20,6 Gateway Trail State of MN DNR North side adjacent to Robinhood park 718/2005 MS -76 Standing Public 12 Gateway Trail State of MN DNR South of City Hall traveling west toward Cty Rd B- North side 7/8/2005 MS -77 Standing Public 7 Gateway Trail State of MN DNR South of City Hall traveling west toward Cty Rd B- North side 718/2005 MS -78 Standing Public 16 Gateway Trail State of MN DNR South of City Hall traveling west toward Cty Rd B- North side 7/8/2005 M5 -79 Standing Public 9 Gateway Trail State of MN DNR South of City Hall traveling west toward Cty Rd B- North side 718/2005 MS -80 Standing Public 12 Gateway Trail State of MN DNR East of City Hall on south side of trail 7/8/2005 MS -81 Standing Public 11,11 Gateway Trail State of MN DNR West of White Bear Ave. on North side of trail 7/8/2005 MS -82 Standing Public 7 Gateway Trail State of MN DNR South side of trail east of Prosperity 7/8/2005 MS -83 Standing Public 11 Gateway Trail State of MN DNR North side of trail east of Prosperity 718/2005 MS -84 Standing Public 8 Gateway Trail State of MN DNR North side of trail west of Prosperity 7/8/2005 MS -85 Standing Public 15 Gateway Trail State of MN DNR North side of trail west of Prosperity 718/2005 MS -86 Standing Public 8 Gateway Trail State of MN DNR North side of trail west of Prosperity 7/8/2005 M5 -87 Standing Public 9 Gateway Trail State of MN DNR North side of trail west of Prosperity 718/2005 MS -88 Standing Public 9, 9, 9 Gateway Trail State of MN DNR North side of trail west of Prosperity 7/8/2005 MS -89 Standing Public 7 Gateway Trail State of MN DNR South side of trail west of Prosperity 7/8/2005 MS -90 Standing Public 11 Gateway Trail State of MN DNR South side of trail west of Prosperity 7/8/2005 MS -91 Standing Public 11 Gateway Trail State of MN DNR South side of trail west of Prosperity 718/2005 MS-92 Standing Public 7,7 Gateway Trail State of MN DNR South side of trail west of Prosperity Exhibit A 718/2005 MS-93 Standing Public 9,9 Gateway Trail State of MN DNR South side of trail west of Prosperity 718/2005 MS-94 Standing Public 13 Gateway Trail State of MN DNR South side of trail west of Prosperity 718/2005 MS-95 Standing Public 9,7 Gateway Trail State of MN DNR South side of trail west of Prosperity 718/2005 MS-96 Standing Public 12 Gateway Trail State of MN DNR South side of trail west of Prosperity 7/8/2005 M5-97 Standing Public 6 Gateway Trail State of MN DNR South side of trail west of Prosperity 718/2005 MS-98 Standing Public 10 Gateway Trail State of MN DNR North side of trail west of Hazelwood 7/8/2005 MS-99 Standing Public 7 Gateway Trail State of MN DNR North side of trail west of Hazelwood 718/2005 M5-1100 Standing Public 9 Gateway Trail State of MN DNR North side of trail west of Hazelwood 7/8/2005 M5-101 Standing Public 11 Gateway Trail State of MN DNR North side of trail west of Hazelwood 718/2005 M5-102 Standing Public 9 Gateway Trail State of MN DNR North side of trail west of Hazelwood 7/8/2005 MS-103 Standing Public 7,5 Gateway Trail State of MN DNR North side of trail west of Hazelwood 718/2005 MS-104 Standing Public 9 Gateway Trail State of MN DNR North side of trail west of Hazelwood 7/8/2005 M5-105 Standing Public 6,5,5 Gateway Trail State of MN DNR North side of trail west of Hazelwood 718/2005 M5-106 Standing Public 6,6,5,5,5 Gateway Trail State of MN DNR North side of trail west of Hazelwood 7/8/2005 MS-107 Standing Public 7,6 Gateway Trail State of MN DNR South side of trail west of Hazelwood 718/2005 M5-1108 Standing Public 9,9,7,6 Gateway Trail State of MN DNR North side of trail East of Manton St. 7/8/2005 M5-109 Standing Public 13 Gateway Trail State of MN DNR North side of trail East of Manton St. 718/2005 M5-110 Standing Public 15,8 Gateway Trail State of MN DNR South side of trail East of Manton St. 7/8/2005 MS-111 Standing Public 9 Gateway Trail State of MN DNR South side of trail west of Manton St 718/2005 MS-112 Standing Public 14 Gateway Trail State of MN DNR South side of trail west of Manton St TO: Richard FUn8nl@D City Manager FROM: Ch@rl8SAhl. Public Works Director/City Engineer Bryan Nagel, Street Superintendent SUBJECT: Purchase of Asphalt Pothole/Tack Trailer DATE: February 7 INTRODUCTION Council approval iS required for expenditures exceeding $2U Background Currently the street maintenance operation has OO way b3 keep asphalt warm orEd@ working temperature. When performing pothole patching, vv8are only able LV purchase small quantities 8t one time, and vvH try k] use the material before it is no longer workable. This is not a very efficient method with travel time and lost material. The purchase of this unit would allow us to purchase four ton at a time and keep it at a working L8rnper8LUr8 Vnd| itisapplied. We would also b8 able tostore material overnight and, in addition, heat winter patch materials [08 workable temperature. The unit would also help in preventing shoulder 0rback injury by relocating shovel height from 5't03O" Two quotes were received: Stepp K8fo Inc. was the |ovv bid of $21,976.28 from the state contract. A second quote of $24,170.18 was submitted by Road Equipment Leasing. BUDGET IMPACT Funds could be made available from the street maintenance budget bv delaying thepVrchase[fUl8digit8| sign cutter for one year at a cost of approximately $17,500.00. The increased efficiency of the patching operation and the savings in lost material would help offset the remaining difference of $4,476.28. It is recommended that city council approve entering into a contract with Stepp Mfg Inc. for the purchase of the pothole/tack trailer unit at a cost of $21,976.28. TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Parks and Recreation OinonLor DATE: February Y.2O08 for the February 13 City Council Meeting SUBJECT: Applewood Park Change Order Agenda Item H17 Attached is Change Order #3 in the amount of $446. This change order is necessary to eliminate erosion potential due to a regrading of the hillside. This project iSCUrreDUvUnd8[bUdoetondthennOnieSviUbR8U0C8tSdfrOnnthep@rkd9v9kmonleDt xpmnxang* order lapplewoou.pomzw.traim.m*m Attachment Contract Summary to Datc- CRMIN- Brauer & Associates, Ltd= 10417 Excelsior Blvd,, Suite #1 Hopkins, MN 55343 CRMIN- Brauer & Associates, Ltd= 10417 Excelsior Blvd,, Suite #1 Hopkins, MN 55343 Contractor Ebert Construction 23350 Co. Road IQ gnatur eta Corcoran, MN 55357 Owner: City of Maplewood, Parks Dept. 1830 East County Road B Signature Date Maplewood, MN 55109 Braijer Associates, i H kf)OGS 2005V�a on - 200SO 13 APPLEWOOffiVe uaservabor\dlange order 1XIm pne I C11 1 Item H IS MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: February 8, 2006 RE: Candidate Forum The League of Women Voters (LWV) has requested to conduct a nonpartisan forum for candidates on the Special Election ballot to be held on February 28, 2006. It has been past practice for the LWY to conduct forams for our local elections. While administrative approval was given to the LWV to conduct the forum, this activity falls under the Rules and Procedures of the City Council therefore city council approval is also requested. The forum is scheduled for February 15, 2006, in council chambers from 7:00 p.m. to 9:00 P.M. TO: Richard FVrSman, City Manager FROM: Bruce K. Anderson, Parks and Recreation Director DATE: February 0.2OOO for the February 13 City Council Meeting SUBJECT: Maplewood Community Center Pool Slide Access Stairs INTRODUCTION Agenda Item J1 The city retained Reigstad & Associates in October 2005 to assess the state of the MCC pool/slide steps. The report indicated that the damage to the steps appeared to be confined to the upper portion of the beams and fortunately there is no significant cracking in the concrete support beams. They indicated the damage was primarily caused by corrosion of the fasteners anchoring the handrail to the stringers. The report further indicated that the concrete spalling and crack could be repaired using a concrete adhesive and four-grade epoxy mortar. The handrails will need t0b8 removed and the concrete stringer beams b8 removed and cleaned 0f all paint and loose concrete. The report goes OOiDgreat depth outlining the proposed recommended improvements. In addition to their report, they forwarded a letter in early February indicating that the repair work be CVnnp|8t8d as SOOn as possible to not only avoid further damage, but also potentially failure of the handrail and associated safety concerns. They recommended the repair work not bS delayed beyond March 15 BACKGROUND To that end, the city developed 8OR.EP. and received two bids for the proposed improvements. Staff recommends that the city council award the low bid tn Restoration Technologies Inc. in the amount Df $29,950. The repairs would commence the week of February 21, which will meet the March 15 recommended engineer's deadline for safety. The funding for the $30,000 improvement would be paid from the community center operations fund. There are two additional MCC major iDlpr0veDleDtSth@twiUDeedb3t8keD|aC8iOtheDe8[fuLU[8.Th8 first improvement includes painting Cfthe ceiling Df the pool and pool beams. The interior walls are experiencing rust and corrosion due t0 the high levels Ofchlorine. Secondly, the gym floor has experienced swelling and warping due to water infiltration. Both of these issues are being addressed simultaneously and will necessitate future improvements. Estimated costs for repainting and improving the beam structure in the pool area is $125,0OO and the gymnasium floor will be $30.000'$50.000. Staff will be recommending that the city council utilize the community center operations fund for these two improvement projects 8avve||. RECOMMENDATION Staff recommends that the low bid of Restoration Technologies Inc. in the amount of $29,950 be awarded for the improvement of the MCC pool steps. Staff further recommends that the money be allocated from the community center operations fund. kpmylideytaim.voo.mn REIGSTO Attention: Mr. Larry Farr Company: City of Maplewood Fax Number: 651-249-2319 Copy: Duane Kell, AKA ■ EEI��� [I s � Ijt �I Project Name: Maplewood Comm. Ctr Pool Slide Access Stair Project No.: 045.213.00 5111" ■ I Jilil i IF, ■ I Based on the Observations from our 10/7/05 Visit to the Nlaplewood Con Center and subsequent revic%v., )A believe the damage to the concrete stair stringers and Platforms accessing the NVatcr Slide can be repaired. We did not observe anN� significant cracking in the bottom of the concrete bearns. Damage appeared to be confined to the upper portion of the bCaTlIS, We did not same cracks at the corners of the Intermediate platform but they had not opened to where the�� are a significant concern. We believe the damage \vas prunari lv caused by corrosion of the ffisteners anctiorinL the handrail to the strin�lers. We believe that the concrete s allin- and cracks can be repaired us a concrete adhesive and a trowel urade P I �tn - epoxy mortar, Once the handrail and stair treads are removed. vve recommend that the concrete strinaer beanis be cleaned of all paint. Loose concrete should be removed to expose a sound concrete substrate. A tonclmL a0crit/corrosion inhibitor such as Sik-a Arnialec I 10 EpoCcrn would then be applied to the concrete and an%� exaosed reinforcinu A patching mortar such as SikaTop 12 3 ) Plus %vould then be applied to reforru the original shape of the beam. the .)atchin, mortar should also have a corrosion in-liibitoriu its chcniistr}. The cracks in the platforms could be repaired using a crack healer such as S 52. The handrail and stair treads Could then Z7 be reinstalled, but %ve recommend using stainless steel fasteners, As an extra la\Ier of'prolection, a %vaterproofing membrane could be applied to the top and sides of the hearn st The recommendations and products mentioned above are intended only to provide (guidelines for product t}Tcs. Manufacturers should be consulted and specific products reviewed for :oper application. pl PIC,ISC Contact IIS With questions or comments. If these recommendations are acceptab'e. %\ can assist the next phase of the repair process. 1"'? t\ :+,t 9'' st :V�. .S,: it !i(l I o3r; Popp, fcu% 14,ad, Swte 116 sl i Mmlw,ola S�P v6-2 1 �1 K Februar-v 2. 2006 City of'Maplevvood I S County Road B F .Maple-,vood. MN ;5109 .Aam: -Mr. Larry Farr Chief Buildin- Fri-ineer Re" NIaplew Cornrnunity Center Repair of Pool Slide Access Stair .M r. Farr: In October. 200 eve provided a ProErDinary Report and Recommendations for the repair of the Access Stair to the Pool Slide in the N Corri-munitv Center. I hax e attached a copy of that Report for your information, We understand that aithou vou are currerlt]V pursuing completion of the D rela v rv�lcct. wu are concerned about, the fi e safety of using the stair in the interim. Alth the darnage did not appear to significantly impact the integrity of the stair strillOc"S. it does impact the anchorage of the handrail. We would recommend that ,he work be couipleted as soon as possible to avoid further dania and the potential I 0. I'the handrail and the associated safety concerns, We ,vould recommend the repair wo k not be delayed heyond March 15, 20fi(i, Please call if we can he of urther assistance, C.c, Mr. Duane Kell. Ankcn%, Kell .'architects Attachrilenl: Pre'irriiriary Report and Recommendations. Reigstad k A- L IL j A ♦ A I IL RESTORATION TECHNOLOGIES, INC, 5301 EAST RIVER ROAD SUITE 1 103 FR I D LEY, M N\ESDiA 5S42' E3) w. 2 -2 - �AX 063) 502 7 SPECIALTY CONT, ?AC T"IRS I'Tir, Larry Farr City of Maplewood 18:30 County Road B East Maplewood, MN 55109 Re Maplewood Community Center Pool Stairs Restoration Maus ralignumn, 211602IT 1 Is 111 111 Restoration Cost $ 29 2. Column Repairs, Excavate around corroded steel column until clean steel is found. Clean any corrosion and place steel collar, 111301M $ 5K00 i ii r _Blzllm- 11 1 11 11 1 ii � I 1 1 is is A 41 - Bill N 000 111 ff I M §M= 1H exec el UZ5 uq:udp UZ)R"WUM I luz:) (10-1 0 1c Z)tjult Pc Scope of Work: NO -Any building permits, licenses, taxes, allowtLaces, bonding, and submissions as rcquir�cd by local Z' authorities -inspections required to include any fees of inspections required by the owner or local building official& -Area of work must be clear of patrons to the community center. -Work will require up to four weeks of uninterrupwd work. -City will provide stagging and work areas to include site access. -Champion Group reserves the rite to use sub - contractors at their discretion, - 10% to be payed with this proposal -90% to be payed within 30 days of completion Total Proposal. S47,5MO" Signature Aqtjzi ics Accepted By Signature Signature cJ AGENDA NO. K1 TO: City Manager FROM: Finance Director .tE: Purchasing Policies and Procedures DATE: February 7, 2006 19 • Council member Hjelle has requested that a resolution be adopted to revise City policies on purchases, bids, development of RFPs, and selection of appraisers to eliminate bias or conflicts of interest with City personnel, within departments, or with the City governmental body. DISCUSSION Attached is Chapter 471.345 of Minnesota Statutes on the Uniform Municipal Contracting Law for cities. Also attached are excerpts from the City of Maplewood Purchasing Procedures Manual. The Manual indicates the procedures that City employees must follow when they make purchases. All purchases are to be at the best possible price. On purchases of $5,000 - $9,999 at least two quotations are to be listed on requisitions. Two written quotations are required on purchases totaling $10,000 to $50,000 and sealed bids are required on purchases over $50,000. All purchases over $20,000 require Council approval. The Manual could be revised to indicate that two written quotations are required on all purchases from City employees and companies that are wholly or partly owned by City employees. This would provide documentation that the purchase is at the best possible price. Cities are not required to advertise for bids for professional services according to Attorney General Opinions. Professional services include engineers, lawyers, architects, accountants, appraisers and others. A request for proposals process is used in most cases when professional services are required that are expected to cost $10,000 or more. P\agnTURCHASING1 Minnesota Statutes 2005, 471.345 Page 1 of 7 OF inn Le stature Hone Links to the World I Office f the Revisor of Statutes House ( Senate I Joint Departments and Commissions I Bill Search and Status I Statutes, taws, are Minnesota Statutes 2005, 471.345 Copyright 2005 by the Office of Revisor of Statutes, State of Minnesota. M:nnesota Statutes 2005, fable of Chapters Table of contents for - -hapter 471 471.345 Uniform Municipal Contracting Law. Subdivision 1. Municipality defined. For purposes of this section, "municipality" means a county, town, city, school district or other municipal corporation or political subdivision of the state authorized by law to enter into contracts. Subd. 2. Contract defined. A "contract" means an agreement entered into by a municipality for the sale or purchase of supplies, materials, equipment or the rental thereof, or the construction, alteration, repair or maintenance of real or personal property. Subd. 3. Contracts over $50,000. If the amount of the contract is estimated to exceed $50,000, sealed bids shall be solicited by public notice in the manner and subject to the requirements of the law governing contracts by the particular municipality or class thereof provided that with regard to repairs and maintenance of ditches, bids shall not be required if the estimated amount of the contract does not exceed the amount specified in section 1 :03E.105 subdivisions 5, 6, and 7. Subd. 4. Contracts from $10,000 to $50,000. If the amount of the contract is estimated to exceed $10,000 but not to exceed $50,000, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations obtained shall be kept on file for a period of at least one year after receipt thereof. Subd. 5. Contracts less than $10,000. If the amount of the contract is estimated to be $10,000 or less, the contract may be made either upon quotation or in the open market, in the discretion of the governing body. If the contract is made upon quotation it shall be based, so far as practicable, on at least two quotations which shall be kept on file for a period of at least one year after their receipt. Subd. 5a. County or town rental contracts. If the amount of a county or town contract for the rental of equipment 2 file:/1C:ADocuments and Settings \dschmidt \My Doeuments\Minnesota Statutes 2005,... 2/7/2006 Minnesota Statutes 2005, 471.345 is estimated to be $60,000 or less, the contract may, in the discretion of the county or town board, be made by direct negotiation by obtaining two or more quotations for the rental when possible and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quotations shall be kept on file for a period of at least one year after their receipt. Subd. 5b. Water tank service contracts. A municipality may, by direct negotiation or through the solicitation of requests for proposals, enter into a multiyear professional service contract for the engineering, repair, and maintenance of a water storage tank and appurtenant facilities owned, controlled, or operated by the municipality, if the contract contains: (1) a provision that the municipality is not required to make total payments in a single year that exceed the water utility charges received by the municipality for that year; (2) a provision requiring that the work performed be done under the review of a professional engineer licensed in the state of Minnesota attesting that the work will be performed in compliance with all applicable codes and engineering standards; and (3) a provision that if, at the commencement of the contract, the water tank or appurtenant facilities require engineering, repair, or service in order to bring the water tank or facilities into compliance with federal, state, or local requirements, the party contracting with the municipality is responsible for providing the engineering, repair, or service. The costs to bring the water tank or facilities into compliance must be itemized separately and charged to the municipality in payments spread over a period of not less than three years from the commencement of the contract. Subd. 6. Applicability of other laws. The purpose of this section is to establish for all municipalities, uniform dollar limitations upon contracts which shall or may be entered into on the basis of competitive bids, quotations or purchase or sale in the open market. To the extent inconsistent with this purpose, all laws governing contracts by a particular municipality or class thereof are superseded. In all other respects such laws shall continue applicable. Subd. 7. Minimum labor standards. Nothing in this section shall be construed to prohibit any municipality from adopting rules, regulations, or ordinances which establish the prevailing wage rate as defined in section 77.42, as a minimum standard for wages and which establish the hours and working conditions prevailing for the largest number of workers engaged in the same class of labor within the area as a minimum standard for a contractor's employees which must be agreed to by any contractor before the contractor may be awarded any contract for the furnishing of any labor, material, supplies, or service. Page 2 of 7 3 file:/1C:ADocuments and Settings \dschmidt \My Doeuments\Minnesota Statutes 2005,... 2/7/2006 Minnesota Statutes 2005, 471.345 Subd. 8. Procurement from economically disadvantaged persons. For purposes of this subdivision, the following terms shall have the meanings herein ascribed to them: (a) "Small targeted group business" means businesses designated under section 16C.16 (b) "Business entity" means an entity organized for profit, including an individual, partnership, corporation, joint venture, association, or cooperative. Nothing in this section shall be construed to prohibit any municipality from adopting a resolution, rule, regulation, or ordinance which on an annual basis designates and sets aside for awarding to small targeted group businesses a percentage of the value of its anticipated total procurement of goods and services, including construction, and which uses either a negotiated price or bid contract procedure in the awarding of a procurement contract under a set -aside program as allowed in this subdivision, provided that any award based on a negotiated price shall not exceed by more than five percent the municipality's estimated price for the goods and services if they were purchased on the open market and not under the set -aside program. Subd. 9. Repealed, 1990 c 549 s 3 Subd. 10. Shared hospital or ambulance service purchasing. Supplies, materials, or equipment to be used in the operation of a hospital licensed under sections 144.50 to "44.56 or an ambulance service licensed under chapter 144E that are purchased or leased under a shared service purchasing arrangement whereby more than one hospital or ambulance service purchases supplies, materials, or equipment with one or more other hospitals or ambulance services either through one of the hospitals or ambulance services or through another entity, may be purchased without regard to the competitive bidding requirements of this section, if the following conditions are met: (1) the hospital's or ambulance service's governing authority authorizes the arrangement; (2) the shared services purchasing program purchases items available from more than one source on the basis of competitive bids or competitive quotations of prices; and (3) the arrangement authorizes the hospital's or ambulance service's governing authority or its representatives to review the purchasing procedures to determine compliance with these requirements. The shared services purchasing program may award contracts to more than one bidder if doing so does not decrease the service level or diminish the effects of competition. Subd. 11. Fuel contracts for generation of municipal Page 3 of 7 a] file:/1C:ADocuments and Settings \dschmidt \My Doeuments\Minnesota Statutes 2005,... 2/7/2006 Minnesota Statutes 2005, 471.345 power. Notwithstanding the amount of the contract, any contract entered into by a municipality for the purchase of fuel required for the generation of power from municipal power plants shall be governed by subdivision 4. Subd. 12. Procurement from rehabilitation facilities. Nothing in this section prohibits a municipality from adopting a resolution, rule, regulation, or ordinance that on an annual basis designates and sets aside for awarding to rehabilitation facilities as described in section 268A.06 a percentage of the value of its anticipated total procurement of goods and services, including construction, and which uses either a negotiated price or bid contract procedure in the awarding of a procurement contract under a set -aside program as allowed in this subdivision, provided that any award based on a negotiated price shall not exceed by more than five percent the municipality's estimated price for the goods and services if they were purchased on the open market and not under the set -aside program. Subd. 13. Energy efficiency projects. The following definitions apply to this subdivision. (a) "Energy conservation measure" means a training program or facility alteration designed to reduce energy consumption or operating costs and includes: (1) insulation of the building structure and systems within the building; (2) storm windows and doors, caulking or weatherstripping, multiglazed windows and doors, heat absorbing or heat reflective glazed and coated window and door systems, additional glazing, reductions in glass area, and other window and door system modifications that reduce energy consumption; (3) automatic energy control systems; (4) heating, ventilating, or air conditioning system modifications or replacements; (5) replacement or modifications of lighting fixtures to increase the energy efficiency of the lighting system without increasing the overall illumination of a facility, unless an increase in illumination is necessary to conform to the applicable state or local building code for the lighting system after the proposed modifications are made; (6) energy recovery systems; (7) cogeneration systems that produce steam or forms of energy such as heat, as well as electricity, for use primarily within a building or complex of buildings; (8) energy conservation measures that provide long -term operating cost reductions. Page 4 of 7 file:/1C:ADocuments and Settings \dschmidt \My Doeuments\Minnesota Statutes 2005,... 2/7/2006 Minnesota Statutes 2005, 471.345 (b) "Guaranteed energy savings contract" means a contract for the evaluation and recommendations of energy conservation measures, and for one or more energy conservation measures. The contract must provide that all payments, except obligations on termination of the contract before its expiration, are to be made over time, but not to exceed 15 years from the date of final installation, and the savings are guaranteed to the extent necessary to make payments for the systems. (c) "Qualified provider" means a person or business experienced in the design, implementation, and installation of energy conservation measures. A qualified provider to whom the contract is awarded shall give a sufficient bond to the municipality for its faithful performance. Notwithstanding any law to the contrary, a municipality may enter into a guaranteed energy savings contract with a qualified provider to significantly reduce energy or operating costs. Before entering into a contract under this subdivision, the municipality shall provide published notice of the meeting in which it proposes to award the contract, the names of the parties to the proposed contract, and the contract's purpose. Before installation of equipment, modification, or remodeling, the qualified provider shall first issue a report, summarizing estimates of all costs of installations, modifications, or remodeling, including costs of design, engineering, installation, maintenance, repairs, or debt service, and estimates of the amounts by which energy or operating costs will be reduced. A guaranteed energy savings contract that includes a written guarantee that savings will meet or exceed the cost of energy conservation measures is not subject to competitive bidding requirements of section 471.345 or other law or city charter. The contract is not subject to section 123B.52. A municipality may enter into a guaranteed energy savings contract with a qualified provider if, after review of the report, it finds that the amount it would spend on the energy conservation measures recommended in the report is not likely to exceed the amount to be saved in energy and operation costs over 15 years from the date of installation if the recommendations in the report were followed, and the qualified provider provides a written guarantee that the energy or operating cost savings will meet or exceed the costs of the system. The guaranteed energy savings contract may provide for payments over a period of time, not to exceed 15 years. A municipality may enter into an installment payment contract for the purchase and installation of energy conservation measures. The contract must provide for payments of not less than 1/15 of the price to be paid within two years from the date of the first operation, and the remaining costs to be paid monthly, not to exceed a 15 -year term from the date of the first operation. Page 5 of 7 A file:/1C:ADocuments and Settings \dschmidt \My Doeuments\Minnesota Statutes 2005,... 2/7/2006 Minnesota Statutes 2005, 471.345 Guaranteed energy savings contracts may extend beyond the fiscal year in which they become effective. The municipality shall include in its annual appropriations measure for each later fiscal year any amounts payable under guaranteed energy savings contracts during the year. Failure of a municipality to make such an appropriation does not affect the validity of the guaranteed energy savings contract or the municipality's obligations under the contracts. Subd. 14. Damage awards. In any action brought challenging the validity of a municipal contract under this section, the court shall not award, as any part of its judgment, damages, or attorney's fees, but may award an unsuccessful bidder the costs of preparing an unsuccessful bid. Subd. 15. Cooperative purchasing. A municipality may contract for the purchase of supplies, materials, or equipment without regard to the competitive bidding requirements of this section if the purchase is through a national municipal association's purchasing alliance or cooperative created by a joint powers agreement that purchases items from more than one source on the basis of competitive bids or competitive quotations. Subd. 16. Reverse auction. Notwithstanding any other procedural requirements of this section, a municipality may contract to purchase supplies, materials, and equipment using an electronic purchasing process in which vendors compete to provide the supplies, materials, or equipment at the lowest selling price in an open and interactive environment. A municipality may not use this process to contract for services, as defined by section 160.02, subdivision 17, or a service contract, as defined by section 16C.02, subdivision 16. Nothing in this subdivision must be construed to prohibit a municipality from adopting a resolution, rule, regulation, or ordinance relating to minimum labor standards under subdivision 7, or procurement from economically disadvantaged persons under subdivision 8. Subd. 17. Electronic sale of surplus supplies, materials, and equipment. Notwithstanding any other procedural requirements of this section, a municipality may contract to sell supplies, materials, and equipment which is surplus, obsolete, or unused using an electronic selling process in which purchasers compete to purchase the surplus supplies, materials, or equipment at the highest purchase price in an open and interactive environment. Subd. 18. Electronic bidding. Notwithstanding any other procedural requirements of this section, vendors may submit bids, quotations, and proposals electronically in a form and manner required by the municipality. A municipality may allow bid, performance, or payment bonds, or other security, to be furnished electronically. HIST: 1969 c 934 s 1; 1973 c 123 art 5 s 7; 1973 c 226 s 1,2; Page 6 of 7 7 file:HC:\Documents and Settings\dschmidt\My Documents\Minnesota Statutes 2005,... 2/7/2006 Minnesota Statutes 2005, 471.345 1974 c 510 s 1; 1971 1-3; 1983 c 301 s 21 c 13 s 347; 1986 c -` 689 art 2 s 268; 19E art 8 s 51; 1990 c E 4-6; 1998 c 386 art 1; 2000 c 328 s 2-4; 278 s 10-14; 2005 c c 182 s 1-3; 1980 c 462 s 4; 1983 c 42 s 1; 1984 c 413 s 1; 1985 c 172 s 129; 1Sp1985 50 s 1,2; 1986 c 444; 1988 c 409 s 1; 1988 c 9 c 9 s 3; 1989 c 352 s 19,25; 1990 c 391 41 s 26,29; 1990 c 549 s 1; 1992 c 380 s 2 s 93; 1998 c 397 art 11 s 3; 1999 c 13 s 2002 c 358 s 1; lSp2003 c 10 s 1; 2004 c 63 s I Please direct all comments concerning issues or legislation to your House Member or State Senator. For Legislative Staff or for directions to the Capitol, visit the Contact Us page. Page 7 of 7 A file:HC:\Documents and Settings\dschmidt\My Documents\Minnesota Statutes 2005,... 2/7/2006 TABLE OF CONTENTS PAGE PART I — GENERAL INFORMATION Introduction................................................................................... ............................... 1 Procedures for Purchases Under $10,000 .................................... ............................... 2 Procedures for Purchases From $10,000 to $50, 000 .................... ............................... 3 Procedures for Purchases Over $50,000 ..................................... ............................... 4 Advertisingfor Bids ....................................................................... ............................... 5 Guidelines on Account Coding ...................................................... ............................... 6 Purchase Discounts ...................................................................... ............................... 7 Prompt Payment of City Bills ......................................................... ............................... 8 Salesand Use Tax .......................................................................... .............................. ............................. Final Payments on City Construction Contracts ............................. .............................10 .............................27 Purchasing - Quick Reference Guide ............................................ .............................11 .............................29 PART II — PURCHASING FORMS Flow Chart - Which Form to Use .................................................... ............................. Purchase Orders - Types .............................................................. ............................. RequisitionForm ............................................................................ ............................. Report of Goods /Services Received Form ..................................... .............................18 Payment Authorization Form .......................................................... ............................. Authorization to Pay Fixed Regular Bills Form ............................... .............................21 Petty Cash Reimbursement Form ................................................. .............................22 Budget Transfer Request Form ...................................................... ............................. Employee Expense Report Form ................................................... ............................. Educational Assistance Reimbursement Form ............................... .............................27 Police Uniform and Equipment Purchase Order ............................. .............................29 im TABLE OF CONTENTS PART III — EXHIBITS EXHIBIT A: Procedure to Inquire Into and/or Print Account Information EXHIBIT B: Purchase Limits for City Personnel EXHIBIT D: Requisition Form EXHIBIT E: Purchase Order Form EXHIBIT F: Report of Goods /Services Received Form EXHIBIT G: Payment Authorization Form EXHIBIT H: Authorization To Pay Fixed Regular Bills Form EXHIBIT I: Petty Cash Reimbursement Form EXHIBIT J: Budget Transfer Request Form EXHIBIT K: Employee Expense Report Form EXHIBIT L: Addendum to Employee Expense Report Form EXHIBIT M: Educational Assistance Reimbursement Form EXHIBIT N: Police Uniform and Equipment Purchase Order Form EXHIBIT O: This form is no longer in use EXHIBIT P: Employee Reimbursement Allowances EXHIBIT Q: Major Expenditure Object Classification EXHIBIT R: Legal Compliance Manual, Contracting Bid Laws EXHIBIT S: State Cooperative Purchasing Contracts EXHIBIT T: State Sales and Use Tax EXHIBIT U: Withholding Affidavit for Contractors EXHIBIT V: Payment and Filing of Insurance Claims EXHIBIT W: Purchasing Card Policies and Procedures FaiSec C:'Documents and SettingsVdsdlmridtlMy DOCnments,Pmch Prot Man \CONTENTS.DOC 9 %02 ii All purchasing by local government units is regulated by State law. Because of these laws and because of the unique nature of budget and tax levy procedures for funding City government, all City employees must conform to the purchasing policies and procedures designated. The purchasing procedures are important because they: 1. Ensure purchases conform to legal requirements; 2. Prevent expenditures from exceeding the budget; 3. Provide proper documentation for purchases; 4. Prevent payment for items not received; 5. Ensure accurate accounting; 6. Provide payment of all bills within 35 days of receipt; and 7. Prevent duplicate payments on the same invoice. The Finance Department staff will review and approve all purchases and employee reimbursements. The Assistant Finance Director will ensure that all purchases and payments are legal, properly coded, and well documented. Purchase limits for employees are listed in Exhibit B. All purchases of merchandise, materials, equipment, and repair or maintenance services exceeding $50,000 must be purchased on a formal bid basis and meet all procedural requirements. The Council must approve all bid awards. All purchases totaling $10,000 to $50,000 require two written quotations from prospective vendors. These written quotations must be attached to a requisition (or payment authorization form) which is submitted to the Assistant Finance Director for approval prior to the purchase. If the purchase is over $20,000 Council approval is required before the purchase can be made. Also, the City Council must approve change orders on contracts over $20,000. EXCEPTION: Capital outlay purchases are for items costing $5,000 or more individually that have a life expectancy of at least two years. All capital outlay purchases require approval of the City Manager unless the purchase has been approved by the City Council. Therefore, requisitions for capital outlay purchases should be sent to the City Manager instead of the Finance Department. Items costing $1,000 or more which are an addition or modification of a capital outlay item must be also coded to a capital outlay account. It should be noted that delivery charges are included as a cost of the item purchased when determining if the purchase is capital outlay. For example, if an item costs $4,990 and there is a $15 delivery charge, it would be considered capital outlay because the total cost is more than $5,000. Items under $10,000 {materials, supplies, and equipment for day -to -day use) must be purchased at the best price available subject to appropriate guidelines and procedures. A minimum of two verbal quotations must be obtained whenever possible on purchases of $5,000 to $9,999. All purchases must be handled through use of appropriate procedures and forms. Forms can be obtained from the secretary for your department. If your department secretary does not have the form you need, the secretary should contact the Finance Department secretary. Also, forms can be printed using your computer and excel software. The forms are on the S drive under FINANCE /Forms. 1 0104 C:AMy DocumentsTurch Proc ManlText 12 • i • MUM 1 1 1 1 Generally, these purchases will be of materials, supplies, and equipment for day -to -day use. Purchases of food including meals, snacks and beverages for city employees is not allowed for department meetings or in -house training sessions unless there is a speaker or trainer who is not a city employee. Excluded from this limitation are purchases of food for (a) City Council meetings held at meal time, (b) employee recognition events such as the employee Christmas breakfast and city employee picnic /social event, (c) training of election judges, (d) Fire Department meetings and in- house training sessions or (e) as approved in advance by the City Manager. On purchases of $5,000 - $9,999, quotations should be obtained from at least two possible vendors and those quotations should be listed on the requisition which is submitted for approval. On items under $5,000, only one quotation is required. However, the purchase is to be at best possible price. These purchases should be processed on a VISA purchasing card whenever possible. If the vendor will not accept a purchasing card, then it should be processed on a Payment Authorization form unless a purchase order is required, in which case a requisition is prepared. The City of Maplewood may contribute up to $100 toward a retirement or farewell recognition event when an employee retires or resigns after a minimum of 10 years with the City. The money may be used for a cake, beverages, decoration and a plaque of appreciation for the promotion of the City. The money may not be used for a gift. Gifts must be paid for by contributions by other employees. Individual departments are responsible for organizing and communicating farewell or retirement parties. The expense will be charged to the Administrative Division of the department in which the person was employed. See Requisition Procedures page lb and Payment Authorization page 19 procedures. 1 0104 C:AMy DocumentsTurch Proc Man\Text 13 NE W ! '• 1 i' i 15DWITIrilk 0 " , 1 1 1 1 Obtain quotations by supplying prospective vendors with a description or specifications of the merchandise, materials, equipment, or services to be purchased. A minimum of two (2) written quotations, whenever possible, shall be supplied for such purchases. If two quotations cannot be obtained, an explanation must be included as to the reason for only one bid. 2. If the purchase is over $20,000 Council approval is required before the purchase can be made. To obtain Council approval, an agenda report must be prepared and submitted to the City Council. For details on this procedure, see your department head or supervisor. 3. Prepare requisition form according to the requisition form procedures if the transaction is not eligible for processing on a payment authorization form. The quotations are to be attached to the requisition or payment authorization form and be maintained as part of the City's records. 1 0104 C:AMy DocumentsTurch Proc Man\Text lam' '' i i •� • ' 1 1 1 1 All merchandise, materials, or equipment purchases exceeding $50,000 (except emergency purchases and items purchased on a state contract) must be purchased on a formal bid basis. The following procedural requirements must be met before` s an item may be purchased: 1. It is the responsibility of the requesting department to prepare specifications. After specifications have been prepared, they shall be submitted to the City Manager for approval. No advertisement for bids shall be published until specifications are approved by the City Manager. 2. Advertisement in the official local newspaper (and other publications if appropriate) at least ten (10) days in advance of bid opening is required. 3. Time must be allowed between the date of bid opening and bid award to permit examination and tabulation of bids and submission of recommendation to the City Manager and Council. 4. Council award of bid. The Council may wish to table an award on a difficult matter, thereby delaying the purchase. Therefore, careful consideration must be given to the complexity of an item and thorough information must be provided. 5. Once the Council has awarded the bid, a requisition form must be prepared by the department head with a notation indicating the date that the City Council approved the bid award. Also, a copy of the agenda report must be attached to the requisition. (See Requisition Procedures on page 16.) For construction contracts, a payment authorization form should be completed, instead of a requisition, each time an application for payment is ready to be processed. 1 0104 C:AMy DocumentsTurch Proc Man\Text H9 GUIDELINES: All purchases over $50,000 require solicitation and receipt of sealed competitive bids. I. Advertisement for public bids shall be placed in the City's official newspaper at least ten (10) working days prior to the date of bid opening. 2. If the purchase is greater than $100,000 the advertisement must appear no less than twenty -one (2 1) days before bid opening. In the case of public improvement projects, when the estimated cost exceeds $100,000 publication must be made twice in the official newspaper and twice in the "Construction Bulletin" no less than three (3) weeks before the deadline for submission of bids for the first notice and the second notice shall be published between that time and the deadline for bids. 3. The department requesting the bids will prepare the bid specification and the following must be adhered to: a. bids must be typed or written in ink; b. bids must be signed in ink; c. all erasures or changes must be initialed; d. bids must be received no later than stated in the advertisement of bids; and e. for public improvement projects, bids must be signed by the City Clerk. 4. The advertisement for bids will include: a. date and time by which bids must be submitted; b. location for delivery of bids; and c. date, time, and place of bid opening. 4. The advertisement for bids will include: a. date and time by which bids must be submitted; b. location for delivery of bids; and c. date, time, and place of bid opening. Bid Security. If the purchase is greater than $100,000 the bid must be accompanied by cash, a certified check, cashiers check, or bid bond payable to the City of Maplewood in an amount equal to five percent (5 %) of the total bid, conditioned that if the bidder is the successful bidder, he/she will enter into a contract in accordance with said bid and will furnish such performance bonds as specified. The security of the successful bidder will be held until delivery of the goods or services has been completed. b. Bids are received by the City Clerk's office. 7. Council will award the bid and the award will be based on, but not limited to, the factors of price, delivery date, City's experience with the products /services proposed, City's evaluation of the bidders ability to service City in terms of the requirements as called for in the specifications, quality of merchandise offered, and analysis and comparison of specifications. 10 /04 C:AMy DocumentsTurch Proc Man\Text im � i � • i� To ensure proper recording of transactions, it is important that the various purchasing forms be coded correctly. The account number sequence (budget code) is as follows: FUND DEPARTMENT/PROGRAM ACTIVITY OBJECT XXX - XXX - XXX - XXXX The Fund number is three digits. The most commonly used Fund numbers are: 101 - General Fund 206 - Recreation Programs Fund 601 - Sanitary Sewer Fund 602 - Community Center Operations Fund 604 - Environmental Utility Fund 702 - Fleet Management Fund 703 - Information Technology Fund The Program number is three digits and follows the fund number. Each program has a three digit code number assigned. The Activity number is three digits and follows the Program number. Activity numbers are used for recreation programs, various parks, vehicles, and equipment. An activity code will not be used in all cases. If this is the case then "000" should be written or leave this section of the account coding box blank. Purchases coded to the following funds require an activity code: 206 - Recreation Programs Fund 403 - Park Development Fund 602 - Community Center Operations Fund The object code is a four digit number which follows the activity number. The object code indicates the nature of the expenditure. To determine the appropriate object code, first determine if you are purchasing supplies, services or capital outlay. Then find the appropriate object code within that category: CATEGORY O BJECT CODE NUMBERS Supplies 4110 thru 4290 Services 4310 thru 4590 and 4810 thru 4990 Capital Outlay 4600 thru 4730 (see page 1) Capital Projects 4751 thru 4762 Depreciation 4795 Equipment that costs less than $1,000 should be coded to Account 4160 — Equipment Supplies. Equipment that costs between $1,000 and $5,000 should be coded to Account 4165 — Small Equipment. Trade -in allowances should be coded to Account 3804 - Sale of Property. For repair services with separate charges for parts and labor, code the entire transaction to an object code for services. EXHIBIT Q is a listing of the expenditure object codes, with a description of the types of transactions commonly coded to each. 10/04 C:AMy DocumentslPurch Proc ManlText 17 EXCEPTIONS: Transactions to repair or replace items covered by another party's insurance should be coded to account 101 -000 -000 -1192. Regarding payments on contracts that have a retainage, the gross amount earned should be coded to an expenditure account. The retainage should be coded to account 2063 as a credit (put amount in brackets). The difference is the check amount. Capital outlay accounts 4600 - 4730 are not used in funds 601 - 607 and 702 - 703. Instead, account 1520 is used for building improvements, account 1540 is used for equipment purchases, and account 1560 is used for vehicle purchases. Some vendors offer a discount of 1% to 2% for payment of their invoices within the discount period. If this discount is over $2.00, a special check should be requested. However, occasionally the department that purchased the goods sends the invoice and/or receipt of goods to the Finance Department after the discount period has expired. To alleviate this problem, the following procedure has been implemented. Invoices that are not paid within the discount period will be coded as follows: 1. The purchase discount lost will be coded to expenditure account 94990 (within the administration division of the department making the purchase); and 2. The net amount after the discount will be coded to the appropriate other expenditure account (e.g., supplies, services, etc.). 10 /04 C:AMy DocumentsTurch Proc Man\Text im State law required municipalities to pay obligations with a standard payment period except where good faith disputes exist. A city whose council has at least one regularly scheduled meeting per month must pay bills within 35 days of receipt. A city or joint powers organization which does not have at least one regularly scheduled meeting per month must pay bills within 45 days of receipt. The date of receipt is defined as the completed delivery of the goods or services or the satisfactory installation or assembly, or the receipt of the invoice for the delivery of goods, whichever is later. Cities have the responsibility to notify vendors of invoice errors within 10 days of receipt. The statute also requires cities to calculate and pay interest of I Y2 percent per month on bills not paid within the standard payment period. State law specifies $10 as the minimum monthly interest penalty payment for the unpaid balance of any one overdue bill or $100 or more. For unpaid balances less than $100, the city shall calculate and pay the actual interest penalty due the vendor. In cases of delayed payments due to good faith disputes with vendors, no interest penalties accrue. Where such delayed payments are not in good faith, the vendor may recover costs and attorneys' fees. Statute applies to all purchases of goods, leases and rents, and contracts for services, construction, repair and remodeling entered into on or after January 1, 1986. Purchases or contracts for service with a public utility or telephone company are not subject to the requirements of this statute. (Statute No. 471 -425) All City employees that receive bills should promptly send them to the Finance Department with the appropriate forms so that they can be paid within 35 days of receipt. Checks for the payment of bills are mailed every Tuesday. This payment processing is referred to as "regular accounts payable processing." All documentation for checks must be submitted to the Accounts Payable Technician in the Finance Department by 5:00 p.m. on Wednesdays. Ifpayment of the bill by regular accounts payable processing would result in a late payment charge, a special check will be issued when requested by the department making the purchase, provided the late payment charge is over $2.00. 1 0104 C:AMy DocumentsTurch Proc Man\Text lam'. Purchases made by cities became subject to the state sales and use tax effective June 1, 1992. The use tax is similar to the sales tax and is the same rate. The use tax must be paid when the City makes taxable purchases without paying sales tax. An example of this would be a purchase of commodities from a vendor outside of Minnesota who does not charge the City sales tax. In this case, the City has to pay a 6.5% use tax to the State of Minnesota and complete a tax return. In order to meet this legal requirement, the department making the purchase should calculate the use tax. Then in the coding section of the appropriate form for the purchase, the use tax amount should be added to the same account that the purchase is coded to. In addition, the use tax amount should also be listed in the coding section as a negative amount and coded to account 101 -2031. For example, if $100 of office supplies were purchased form an out -of -state vendor for Division 202 and no sales tax were charged, the account coding would be as follows: $106.50 101- 202 - 000 -4110 (6.50) 101----- - - - - -- -2031 As a result, the vendor would be paid $100 and $6.50 would be paid to the State of Minnesota automatically by the Finance Department. 10 /04 C:AMy DocumentsTurch Proc Man\Text a The State of Minnesota requires the filing of Form IC -134 Exhibit U prior to the final payment of any contract involving employees under code section 290.97 CONTRACTS WITH STATE: WITHHOLDING. "No department of the state of Minnesota, nor any political or governmental subdivision of the state, shall make final settlement with any contractor under a contract requiring the employment of employees for wages by said contractor and by subcontractors until satisfactory showing is made that said contractor or subcontractor has complied with theprovisions ofsection 290.02. A certificate by the commission of revenue shall satisfy this requirement with respect to the contractor or subcontractor. " Before final payment can be made on any contract which involves the payment of wages by a contractor of the city to any employee, or subcontractors with employees that performed work on a job for the city, the contractor must furnish to the city a copy of Form IC -134 that has been certified by the Minnesota Department of Revenue. These forms should be kept on file in your department with all other contract documents for possible review by the auditors. Contractors and subcontractors should obtain the IC -134 forms from the State of Minnesota as indicated on the back of the form. Subcontractors or sole contractors must provide to the prime contractor their certified IC -134 form when their portion of work is completed. The prime contractor then submits to the City all certified IC-134 forms when requesting their final payment from the city. 10/04 C:AMy DocumentsTurch Proc Man\Text 10 21 '',� • , This section is designed as a quick reference for the purchasing procedures. The following outlines the step by step procedures for purchases. 1. Determine the need for commodities and services. 2. Research the cost of purchase. 3. Determine the appropriate account coding of the purchase (see page 6). 4. Check the budget to determine that there is sufficient money available for the purchase. This can be done by accessing Eden. (See EXHIBIT A for instructions.) 5. If there is not sufficient money available for the purchase, prepare either a budget transfer request form and turn it in to the Finance Director for approval, or an Agenda Report if necessary (see page 23). 6. Determine into which category the purchase falls. 1 2 3 4 VALUE $50 or $50 to $5,000 to Over less $4,999 $50,000 $50,000 REQUIRED No Quotations No Quotations Two or More Advertise for Necessary Necessary Quotations Bids COUNCIL Yes, if over APPROVAL No No $20,000 Yes REQUIRED FORM TO Petty Cash Form Pay Payment Authorization or Requisition or Requisition or PREPARE or Employee Employee Expense payment Payment Expense Report Report Authorization Authorization NOTE: If the purchase is $5,000 or less, it should be made using a VISA purchasing card whenever possible. 7. Guidelines for the type of form to be used are as follows: a. Petty Cash Reimbursement (see page 22) i. generally used for purchases $50 or less that an employee has paid for ii. not used for payments for salary or personal expenses for an officer or employee 10 /04 C:AMy DocumentsTurch Proc Man\Text I1 22 (i i • - • b. Requisition Form (see page lb) i. used for purchases when merchandise or service to be ordered costs $5,000 or more (can be used for purchases when a purchase order is required) ii. not used when a Payment Authorization Form will be completed iii. not used when prepayment for goods or services is required iv. if the purchase is between $5,000 and $9,999, two quotations must be listed v. if the purchase is between $10,000 and $20,000, written quotations must be attached vi. if the purchase is between $20,001 and $50,000, written quotations must be attached and the date that the City Council approved the purchase should be noted on the requisition. vii. if the purchase is in excess of $50,000, the date that the City Council approved the bid award should be noted on the requisition. c. Payment Authorization Form (see page 19) i. used to process payments for transactions under $5,000 ii. payment to temporary help company iii. payments required by contract iv. emergency needs v. subscriptions and memberships vi. prepayment is required for purchase of goods or services vii. other miscellaneous payments d. Employee Expense Report Form (see page 24) i. used to reimburse employees for purchases that are not eligible for reimbursement from petty cash. ii. used to reimburse employees for mileage reimbursement, meals, lodging, uniforms, etc. 1 0104 C:AMy DocumentsTurch Proc Man\Text 12 23 FLOW CHART - WHICH FORM TO USE START I DID EMPLOYEE PAY FOR PURCHASE? NO / S / PURCHASE LESS THAN $5,000 AND P.O. NOT NEEDED? NO S PAYMENT TO TEMPORARY HELP NO IS PAYMENTY REQUIRED BY CONTRACT? NO IS PAYMENT FOR EMERGENCY NEED? NO A IS YES PURCHASE LESS THAN $50 NO PREPARE EMPLOYEE EXPENSE REPORT DOES VENDOR USE YES ACCEPT YES CREDIT CARD CREDIT FOR PURCHASE CARDS? NO YES YES YES PETTY YE CASH - 1 REIMBURSEMENT 10 /04 C:AMy DocumentsTurch Proc ManlText 13 24 10 /04 C:AMy Documents\Purch Proc Man\Text 14 25 Agenda Item K2 TO: City Manager FROM: Steve LUkin, Fine Chief SUBJECT: Resolution for a Policy for Live Fire Burns DATE: February 6, 2006 INTRODUCTION On January 23, 2008, Councj|nnnnnber Erik |Ue||e requested that the Council consider establishing m public policy by resolution calling for a written policy for fire department burns. DISCUSSION Two policies need to be oddnaeood. First; Fire Department Live Burns and second, the Fire Explorers Poet participating in live burn fires. 1. It has always been the practice of the Maplewood Fire Department to train at the highest level possible and b] follow the training standards Set-forth by the National Fire Protection Association /NFPA\. The NFPA8b3nd8rd 1403 referring t0 live fire training evolutions was developed in 1997 and we are currently working under the 2002 addition Standards. The NFPA 1403 is approximately 80 pages long with over 200 Standards for live fire training evolutions. These Standards are a guideline to be considered when conducting live burn training. It is important to note that we must train in a manner that best reflects how we will fight a live working fire. This is incorporated into our training the best we can without putting finnU0hb+re in danger. ACTION STEPS: A. | have directed the training committee to review the NFPA standard 1403 and establish m vvrh±on Recommended Operating Guidelines (ROG's) on |iws training drills bobe put into place bv the end of April 200O. B. No live training drills will be scheduled until the RC)G has been established. C. The ROG will be reevaluated from time to time and updated as needed. 2. The Maplewood Fire Department has been in partnership with the Boy Scouts Explorers program for over three years. Fifteen youth from ages 14-18have enjoyed training with the department inover 24 training drills per year. The Fire and Emergency Services Exploring Post a||ovvm Finn Explorers to enter controlled burn building under their policy. The Maplewood Fire Department has been proud b] participate with the Explorers for the following reasons: • To provide safe and interesting challenges for youth • To introduce older teens to the idea of becoming involved with community service, especially as firefighters • To provide opportunities for positive interaction between adults and teens • To provide the concept of team work and confidence building ACTION STEPS: A. |have directed the two explorer coordinators to meet with the training committee to develop policy tobo used bvthe Explorer Post for all live training burns. B. No live training drills will bo scheduled until the policy has been established. Agenda Item K3 TO: City Manager, RiOh8rdFurBm@O FROM: Assistant City Manager, Melinda Coleman SUBJECT: Charitable Gambling Funds Disbursement Policy DATE: February 6.2006 A question was raised by Councilmember Hjelle regarding Charitable Gambling Funds and the city policy for the disbursement Vf these funds. Attached for your review iSthe policy currently in place. The city council adopted this policy in 1998. The city has used the following process for allocating funds: First, staff puts notice in the City News that charitable gambling funds are 8v8i|Gb|8. This is normally done in April. Staff also nn8i|3 letters to past and present participants. Secondly, in May, the Finance Director determines the amount offunds available 0Jb9 disbursed bv the city. Staff assembles the applications and prepares 8 spreadsheet with the name of the organization and dollar amount requested. City staff then brings all this information to city council for review and their decision as to the funding levels for each request. The next step is for each councilmember to review the applications and then fill in their individual recommendations and return them hJstaff. A copy Of last year's spreadsheet iS attached for your review. Past practice has been that if 3 or more applicants receive a 0 on the spreadsheet, they would not receive any funds. An average Vfthe five CoVnC|nnemU9rsfunding recommendations is calculated and that becomes the award amount given to the applicants. Finally, staff puts together a staff report Of the recommendations for funding and places the item on a council agenda for final action. Direct staff if there are any changes you want tO this policy Or how the city decides tV disburse charitable gambling funds. P/oom_dvpt/m1one||/memoohedbab|egennb|ingon213O6rno Attachments: 1. Charitable gambling funds policy 2. 2OO5 charitable gambling spreadsheet Attachment 1 CITY OF MAPLEWOOD CITY COUNCIL POLICIES ON AWARDS FROM CHARITABLE GAMBLING FUND 1) All licensed charitable gambling organizations within the City are required to contribute 10 percent (10 %) of net profits derived from lawful gambling activity in the City to a separate fund controlled by the City. These funds are dispersed by the City Council for lawful expenditures. 2) These funds shall be distributed for projects, equipment, or activities that are based in the community and which primarily benefit City residents. 3) Upon receipt of the funds, the receiving organizations shall understand that the allocation of funds may be a one -time only distribution, and receipt of funds does not in any way guarantee or commit the City to funding in any subsequent year. 4) Projects which involve the purchase of equipment, supplies, or specific items will be looked upon more favorably than requests for salaries or general operating costs- 5) All funds are required to be expended for the requested project within one year of the date of receipt of the funds from the City. 6) No employee or department shall solicit a donation from a licensed charitable organization without City Manager approval. If there is a financial need For a specific program that was not funded in the budget, staff may submit a request to the City Manager for the use of contingency funds or charitable gambling funds. 7) In gerier al , requests from organized athletic groups will not be funded. It is believed that funding for these programs should be from participating families or community auxiliary groups. There are so many athletic organizations within the community that the City is not capable of funding their financial requests nor fairly determining appropriate recipients. S) The City of Maplewood grants funds from lawful gambling profits to support City - related activities. The first priority in the granting of funds will be given to the City of Maplewood organizations The second priority or consideration will be given to funding requests from other organizations which are used for City- related purposes. revised De=nber 1998: procedur_wpd ON 0 CD W s to {p Q C CD Cn Attachment 2 C N w Cr m CL [7 M N m CD a, i i I I CRi C ; oo c1� W i cU rn ' -P cJi Us ` Oa � c G Co c � cDl CD CD�CD OC)CD0(D C7 CJ C7C70w I L _ c o o o o' o o � C)'CD o C) C)' 1 �© ° 5C5C : ):) bCD ° 0OOO O OC)C) C7; C7: C7 CD CD, 0 0: 0 I o C7' C:, CD CD 0 CD i cnl NI I Co 6) N A 'S C) C7 OO �iO0 O'O G)) 0 O CJOI c�C)C3 000 O C3 O: CD O o j 0 CD (D j CD . 0 CJ C31 C7 0 • • CD CD CD 0 C3i I i 10 0 I o N Cn C? OOCDIO � C37 OO oo' K r't DornTx;r'EI W' N C7C7!00O ➢ KO' A N i C? 7C n � p N �. 3 CJ $ 1 ' I � c�D l 0 0 ID . ro CD CD t N Cn O O O Tn,E L �I tD P ' o Q 0 000OOO;O OjoICD C>!<D - 0 i0 C O -� (� �w Cr �� 0 -n 0 © M(D Cn z A Cn (D (D CD N w W x 0 _. M o 0 0 itvjo CD I C 7 C N 0 OICD Cn w (� I I I F C I I I I � 1 I CRi C ; oo c1� W i cU rn ' -P cJi Us ` Oa � c G Co c � cDl CD CD�CD OC)CD0(D C7 CJ C7C70w I L _ c o o o o' o o � C)'CD o C) C)' 1 �© ° 5C5C : ):) bCD ° 0OOO O OC)C) C7; C7: C7 CD CD, 0 0: 0 I o C7' C:, CD CD 0 CD i cnl NI I Co 6) N A 'S C) C7 OO �iO0 O'O G)) 0 O CJOI c�C)C3 000 O C3 O: CD O o j 0 CD (D j CD . 0 CJ C31 C7 0 • • CD CD CD 0 C3i I i 10 0 I o N Cn C? OOCDIO � C37 OO G7 Ca C)(D C>C)C)i00CD(D W' N C7C7!00O C7l A N i C? 7C tSt CJt CJ $ 1 ' 00 O 01 CD CD t N Cn O O O O L C)' CD o C7 O CD CD C) 0 000OOO;O OjoICD C>!<D C) i0 -� L_... - N _. o al itvjo OICD 0OIO!OC)OO.O Cl) 0 :0 ;a I a: C) v N 3 o s CD W cn Cn Agenda Item K4 TO: Richard Fu[SrOGn, City Manager FROM: Ch@rl8SAhl. Public Works Director/City Engineer SUBJECT: Public Works Building Expansion — City Project 03-19—Approve Changes to Construction Contract DATE: February 7, 2006 INTRODUCTION Requests from the contractor for additions to their contract for the construction of the Public Works Building Expansion are called Proposal Requests. The original budgetvvaspreparedasGVnninQ8ppn]xinn8L8|y $1UO.00Oof these changes. The attached letter from the project arChit8[tr8portSthat the changes have been limited k}$74.81O.00. Approval Of the contract change iSrecommended. Background The Public Works Building expansion project vv8s awarded to Jorgenson Construction Vm June 13.2UU5in the amount of $2,097,000. It is typical of building projects that c0nLn8[t changes be limited to 5% of the construction cost. The overall project bUdget8||0tL8d$1OO.O0UtOvv@ndth838b/p8SOf8xpeD383. The attached memo from the architect indicates that the total additions and subtraction items throughout the project are significantly below that amount at $74,810, although on December 12, 2005, the Council authorized $8.857.0U for the addition [f3doors. Thus, this request iG for $85,953.00 out of the $1U0,U00 budgeted amount. There are 44 items of change in the contract. Some are credits and some are expenditures. A majority Ofthe8xpen3e3on3duetooh8DgeSfnuDddUringCOnstrUCtiondUetoth8D8tUre of the building. For example, it was not possible to determine the amount and type Cf construction Vfthe buildings and walls; this required additional steel reinforcing and wall connections. A number nf code items were discovered in cooperation with the building inspector and building maintenance engineer that were added GSonexpense. Finally, a restroom was necessary for the upper floors due to the number of employees assigned t0 this area. Total costs for all 0f these items are below the project bUd0eL The architect, Jeff {}8rt8| will be present 8t the council meeting io answer specific questions 0n the attached Budget Impact The original p jmCtbUdOetfOrUlS8npGDsiOD@OdSit8inlpn]v8nl8OtSvv8S$2.8OG.855. On January S.20O8, the Council approved 8 revised budget Vf$2,545.UO0 which was $203.855 under budget, reflecting the anticipated savings implemented hv staff during the process. This change requires G small revision Lo the revenue for the budget. A transfer of $20,000 from the Fleet Management Fund is needed to supplement this oh8nge, raising the project budget to $2.585 which i3 still well below the original budget. It is recommended that the city council approve the final contract revision with Jorgenson ConatnJoU0n. Inc. for the Public Works Building Expansion inthe anlVUrt of $2.1Y1,81U.0U and authorize the Finance Director to transfer $20.000 from the Fleet Management Fund to the F Works Building Expansion Fund for 8 revised budget Of$2 Attachment: 1. Memo from Oerte|Architects on Project Revisions (A Agenda Item K4 OERTEL ARCHITECTS 1795 SAINT CLAIR AVENUE, SAINT PAUL, MN 55105 TEL: 651/696-5186 DATE: February 2, 2006 TO: Chuck Ahl FAX: 651/696-5188 FROM: Jeff Oertel RE: MAPLEWOOD PUBLIC WORKS EXPANSION COSTS AND CREDITS FOR PROJECT (INCEPTION THROUGH 95% COMPLETION) The following list of items is a brief summary of costs associated with the project to date. The costs below include the overhead costs for Jorgenson Construction as well as all subcontractor costs. Ref. Item Notes Cost Reviewed by Chuck AN PR #1A Frost footing Add to provide frost footing at $1,132.00 x south entrance per code official / better design PR #113 Omit one Credit to delete this from the ($1,386.00) X opening between design new and old VS PR #2 Add 2 card Added cost to provide $1,030.00 X readers electronic strikes for card readers: 106 and 202A PR #3 Simplify upper Credit as we found overlap in (1,864.00) X wall @ V.S. the design PR #4 Simplify finish Credit to use standard clear ($676.00) X of storefront anodized finish on the storefront framing PR #5 White deck Add to upgrade deck from $1,276.00 X gray to white finish at the vehicle storage building PR #6 Duct insulation Add to provide duct insulation $713.00 x at old ductwork Agenda Item K4 PR #8 Damaged duct Add to replace old damaged $627.00 X duct PR #11 Access panel Add access panel $205.00 X Modify HVAC Add for changes to $0.00 X supports @ old accommodate new HVAC PW jci Additional Add to accommodate the field $7,236.00 X PR#20 blocking/ condition of the Fabcon panels; flashing flashing and blocking; condition between Kalwall and precast panels PR #14 Exterior lights Add to provide backup power $5,447.00 X to exterior lights at doors in VS Modify HVAC Add for changes to the $452.00 X @old PW mechanical at office area PR #15 Changes to rain Add to reconfigure rain water $894.00 X water pipe liters and insulation to work with conditions PR #18 Eliminate fan at Credit to eliminate ceiling fan ($240.00) X lobby jci Add ceramic the Add ceramic tile to the upper $1,000.00 X PR #29 shower walls jci Grading credit Credit to reduce/ eliminate ($1,000.00) X PR#28 balance of grading jci Add floor drain Add an additional floor drain $514.00 X PR#7 at Women's Lockers RFl #3 Additional demo Add to remove unknown VCT $407.00 X found under demo'd old carpet jci Additional demo Add to re-frame re-used walls $3,300.00 X PR#19 at office, found to installed in poor manner jci Added scuppers Add scuppers at base of roof $924.00 X PR#17 jci Hotsi unit Add for electrical changes to $887.00 X PR#37 discrepancy Hotsi and related panel I I I Agenda Item K4 jci access to duct Add additional access panel at $191.00 X PR#14 controls the upstairs office jC1 Additional Add for upgrades to existing $696.00 X PR#24 controls @ office to interconnect old and existing office new systems jci Flue at boiler Add for larger flue and $6,448.00 X PR25R associated work @ boiler jC1 Credit for less Deduct for elimination of ($250.00) X PR#13 work partial VB jci Added valves Add to replace existing $1,068.00 X PR#26 pressure relief and gate valves ASI #3, Added steel and Add to provide additional steel $8,465.00 X jC1 metal in the office area between old PR#31 and new office areas and cover with sheet metal PR #19 Modify bracing Add to modify cross bracing so $1,178.00 X that ducts can run through jC1 Ductwork Add for added bends and $972.00 X PR#36 elbows to ductwork in vehicle storage JCl PR Upgrade to Add to change base bid $8,857.00 X #8 coiling doors overhead doors to coiling type jC1 Service doors Add to change exterior service $1,400.00 X PR #11 doors to non-glazed PR #12 Carpet / ceiling Add carpet and ceiling to the $1,599.00 X new conference room PR #21 Restroom Add for upper floor restroom: $14,904.00 X there was a $9,000.00 allowance jci Added gyp Add to provide gyp board on $343.00 X PR#38 board at corridor end wall @ corridor jC1 Boiler related Add for emergency switch at $2,552.00 X PR#39 the boiler PR #24 Cover sheet at Add sheet metal cover over the $358.00 X jci elec. gear electrical gear PR#40 I I I I Agenda Item K4 PR #25 Missing support Add for structural support for $1,574.00 X JCI sliding door PR#41 JCI Duct located at Add gyp board enclosure at $513.00 X PR#43 restroom the ductwork next to the new upper level restroom JCI Roof jack for Add for installing roof jack (not $416.00 X PR#44 new restroom included in the proposed restroom price by contractor) JCI Field condition Add for relocating soffit in two $308.00 X PR#45 for duct story space, rec'd after the fact JCI MAUs require Add for 3 small transformers to $718.00 X PR#47 four wire install. 4 wire MAUs @ old boiler rm. JCI Electrical Add electrical work to inter- $622.00 X PR#48 connection connect existing MAU / VFDs current Very rough floor Add: additional floor prep at $1,000.00 X exposed after the old concrete slab for new demo of the VCT flooring sub-total of all items $74,810.00 Note that JCI PR#8, for upgrading the standard overhead doors to coiling overhead doors, is included on this list. The cost for this was previously approved by council, which totaled $8,857.00. Excluding this item, the total cost of all other change orders, if approved by Council, amounts to $64,914.00. Including the upgrades added to the project, if all the above change orders are acceptable to council, all the changes amount to less than 3% of the original bid. Although it may be of small consolation, for a complicated renovation/ addition, this is very good relative to the industry standard. It took a lot of work and cooperation from a number of people to keep added costs to a minimum. Finally, perhaps Council would like to take a quick tour of the facility to become more acquainted with it, and take a look at the completed work, before the next council meeting. Please call with questions. Jeff Oertel Agenda Item K5 I - - : 3 :191 -.4 9 DATE: February 3, 2006 TO: Richard Fursman City Manager FROM: Sherrie Le Human Resource Director SUBJECT: Process for Personnel Policy Changes The process for development and updating of the Maplewood Personnel Policies is attached. The Personnel Policies are employment policies that incorporate state and federal law, rules and regulations and provide for employees a set of 'rules' for workplace behavior. Approval of employment policies are the responsibility of the City Manager in a Plan B Council-Manager form of government. The development and updating and interpretation of these policies are responsibilities of the Human Resource Director, subject to review by the City Manager. Enforcement of these policies in a non-discriminatory manner is the responsibility of all supervisors and department heads in the City. The Human Resource Director interprets and advises management in their application to specific situations to ensure consistent, reasonable and unbiased application. N *401 T11 7 11 :4 1 , 1 By-A 11 NI 2 Please forward this agenda report and attachment for information purposes to the City Council. City • Maplewood Human Resource Department MIKI ii. MUMB AMR JR.1111111 1 Identify the need for a new policy or policy revision and discuss with City Manager. 2. Research legal issues and collect sample policies from other jurisdictions. 3. Prepare draft policy, review with City Manager and make any necessary changes. 4. Review with City Attorney's office as needed. 5. Review with Department heads and make further changes as needed. 6. Review for any legal or labor issues that could result from the changes. 7. Send out to supervisors if their input is desired and make changes if needed; go through review process with manager and department heads again if changes are suggested. 8. Receive final approval from City Manager. 9. Give to HR staff to distribute with acknowledgement pages to all affected employees. 10. Answer any questions employees have on the new policy and collect and file acknowledgement pages. Specific personnel policies have been submitted, on occasion, to the City Council for approval when there were legal or liability reasons for doing so but it is not required under Plan B form of government. In addition to the main Personnel Policy document, there are two additional policy documents. One was created by the Fire Department using relevant sections of the personnel policies combined with department policies. This was reviewed and edited by the City Attorney's office. The second is for temporary, seasonal, and casual part-time employees and is an excerpt of the relevant sections of the main Personnel Policy document. Any department can create departmental policies that do not conflict with the main Personnel Policy document. Those policies would be approved by the Department head, subject to review by the City Manager. Every 5 years or so, the HR director reviews all personnel policies and makes any changes that are needed or desirable using the same review process as for individual policies and this major overhaul is scheduled again for 2006. Changes may be made for a variety of reasons including, but not limited to: to adapt because of recent court decisions, • to incorporate changes to laws, rules or regulations, • to incorporate evolving best practices or improve flexibility, • to resolve inequities; and/or • to improve clarity for employees. TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Parks and Recreation Director DATE: February 0.2OOO for the February 13 City Council Meet SUBJECT: Park Dedication Rates INTRODUCTION Agend Item L1 The city of K88o|HvvOOd has funded over 85 percent of the 8CqUiShk)n, development, redevelopment and restoration of city parklands and open space properties since the city inception through the park dedication fund. There are currently D0 dollars coming from the general fund t0 finance capital improvements for parks and recreation. A8the city becomes more fully developed, the park dependence on park dedication becomes more challenging as we receive our fees at the time of subdivision for new projects. Th8ourrentp8rkdediC8tiOnr8[evv8a|a3t8diuStedin2OU28Odvv8S established a1$45U. Enclosed iS8copy of city code Section 21. Article 3. Dedication by Developers for Parks and Recreation. The code allows the city council to establish an annual rate for park development charges. The rate for commercial/industrial projects iSCU[ReDUyOiDe percent Of the market value 0f the property. Based on the enclosed survey and contact with my professional colleagues as well as working with local developers, staff recommends that the commercial/industrial rate remain at nine percent. The res P��C. fee iG broken down into four areas: single dwe double dwelling, mobile home, and townhouse. Each Ofthe categories i3 then assigned 8 populat per unit, which iSplaced into the formula t0 determine the 8CiU@| rate for each housing 3Rg0SnL The formula 0U|tip|i8S the population per dwelling unit, times the park dedication rate, times the number of units being proposed. It is further broken down by apartment complex as well as for elderly units, as can be seen in the attached proposed rates. Staff recommends that the 2006P�C. rates be established at $900. The rates have not been adjusted for the past five years. I have attached the proposed 2006 P.A.C. rates. The rates would be as follows: Single dwelling $3 Double dwelling $4 Mob home $2 Townhouse $2,430 The parks and recreation commission reviewed theP.A.C. rates at their regularly scheduled meeting Dn Tuesday, January 17. The commiss unanimously recommended that the P.A.C. rates be adjusted to the rate Of$9U0. Staff recommends that the city council adopt the enclosed 2006 park availability charge rates. kph\pac fees 06 mern.parks-os-trails.mern Enclosure MV - mt ul 71-M, I a I JOBNAME: No Job Name PAGE: 414 SESS: 2 OUTPUT: Tue Apr 8 1131:10 2003 'f- rc .3 i irst/pubdocs' cci /11217 full § 26 MAPLEWOOD CODE (c) It is necessary and consistent with the overall community development plans of this city to provide neighborhood parks. It is further in the interest of the health, welfare and safety of the people of the city that: (1) The city promulgate and establish a neighborhood park acquisition and development program. (2) Such program is equitable and consistent with the benefits received, (3) The owners of land, upon which residential dwellings exist or are to be constructed, pay for a portion of the cost of the acquisition and development of the neighborhood parklands within the city, (Code 1982, § 21-46) fflmmmr i�� This section provides a populace per unit table as established in the city's comprehensive plan. The density conversion table establishes the basis for computing the neighborhood park acquisition charge. Type of Dwelliag Populace / Unit Single dwellings 3.4 Double dwellings (2.7 people per unit) 5.4 Townhouses 2,7 Manufactured homes 2.5 Apartments. Three—four units per building 2.7 Five+ units per building 1.9 One-bedroom elderly 1.1 Two-bedroom elderly 10 (Code 1982, § 21-48) See. 26 Joint agency development, In order to maximize the total available resources within each neighborhood in terms space, facilities and development, the nei j _ghborhood park policy in this division encourages a I JOBNAME: No JoblKame PAGE: 415 SESS: 2 OUTPUT: Tue Apr 8 12:31:10 2003 /first/pubdec3/rocc/3/1 1217U) See. 26-94. Financial policies. (a) Charges for neighborhood park acquisition or development pursuant to this division should be made for new developments at the time of building permit issuance. It is the intention of this division that, whenever possible and reasonable, but not mandatory, funds collected from developers or residences of any particular development or neighborhood should be designated and used to serve that particular neighborhood, (Code 1}82, § 21-52) CD26:9 4 JOBNAME: No Job Name PAGE: 416 SESS: 2 OUTPUT: Tue Apr 8 12:31:10 2003 /f irsu'pubdocs/Mcc/3/112 1 § 26-97 NLAYLEW*01) CODE 4 0 0 1 0 # Land offered as a gift or donation for a neighborhood park pursuant to this division, but not related to any specific development project, may only be accepted when such gift or donation of land con-forms to one of the following: (1) Such donation or gift of land is not provided as a means to defray the costs of an existing or future neighborhood park charge. However, the city may accept gift or donation lands if they are within an area designated as a neighborhood park site area, EM M= The city council, at its first regular meeting of each calendar year, may act to adopt, by resolution, the cost per person which shall be multiplied by the populace per unit value as found in section 26-92. This annual cost determination shall be used to calculate the neighborhood park charge for each dwelling unit for the ensuing year, (Code 1982, § 21-56) JOBNAME: No Job Name PAGE 417 SEES: 2 1 OUTPUT: Tue Apr 8 12:31:10 2003 ifirsvoubdocsimcc, full PARKS AND RECREATION § 26-128 Sec. 26-101. Application of division. (a) The city shall impose the policy set forth in this division, and its effects shall be binding upon all new housing units issued building permits or new manufactured home spaces issued building permits. (b) All housing units or manufactured home spaces constructed in the city shall, at the time of building permit issuance, be charged a neighborhood park charge in accordance with this division. I DMSION 3. COMMERCIAL AND Iii NDUSTRIAL LIN= MMMi�� The actual area to be dedicated for public use as parks, playgrounds or public open space pursuant to this division shall be delineated on the preliminany plat or site plan by the 9 JOBINAME: No Job Name PAGE: 418 SESS: 2 OUTPUT. Tue Apr 8 12:31.10 2003 /first/pubdocs"mcc/3/1 12 1' Uull § 26-128 MAPLE WOO D CODE developer. Such plat or site plan shall be referred to the park and recreation commission for its scrutiny and report to the city council of its findings, conclusions and recommendations, with this referral being in addition to any other referral to other commissions or committees, (Code 1982, § 21-68) we MIMEIMMUMM W All cash contributions received by the city pursuant to this division shall be placed in a or the development of existing parks and playground sites, public open space and debt retirement in connection with land previously acquired for such public purposes. See. 26-131. Inclusion of proposed park, playground or public open space in com- prehensive or parks plan in plat or site plan. When any proposed park, playground, or public open space .. shown in the comprehensive [4 lan or a parks plan, is located in whole or in part within a proposed subc[Nision or imam JOBNAME: No Job Name PAGE 419 SESS: 2 OUTPIUT: Tue Apr 8 12:31 :I0 2003 ifirsVpubdocs/mccilll 121 ?_full development, such area shall be designated as such upon the preliminary plat or site plan and may be required to be included in the dedicated land of the subdivision or development required under this division. 0 m0molsington Koaglor c1rould Inc jetLeTm s_u xse M. `— , — , , —ee r,' as A. 4 1d sucloo,exiii sne'u- 2005 Park Dedication Survey Preliminary esulks 111 f05 Attachment 2 Single F 2x T.H. Multi F Moblio.H. Commerclallfridustrial Cq7:1:rc;, industrial . City Residential Dedication hit $/unit $Iunit 1hunit $1unit Dedication c, WOther Method land tip to 10% of pat area, or fixed rate cast, or Wild equal to 10% of Andover erbigpe of dwelling unit 2325 2325 2325 2325 2325 the (arid valunhirea Cast, of land up to '113% of land Gash orla of �up to 11 5foFand $396 per (HiArihSI99 Bloomington Valuxesione -fixed rate per type of 4800 4100 4100 3300 file valunclarea - fixed Tate per type 597 on. 10001G00 go, It. per 1000 sq- It jdivold"ul unit facts upper Word) of building Square footage lapis sq, 11, of bldg, of bidgL of birig. BeTureed cash In Iteu of land 500 500 500 500 500 cash or 5% of The valutdanpa 1000 #040 $400+ fixed rate per type of dwelling unit plus a Bug 1600 $200 per $250 surcharge add,; no no None bedroom 'L - — ------------------- — - — , Champlin -11,ord equai to 10% of land area If park 2800 2800 2800 2944 2800 Build 7003 needed, -ur,fixed rake fixer dwelling urill fixed rate er acre or fear, -&tiar: land'equal to 10% of land area - i partial credit or, steep slopes, etc. No College Grove credit for bror preservation areas or fixed 3000 3000 3000 3000 3000 cash or land equal to 4% or rate per type, of dwelling unit & land value Recreation fee when land Is dedicated at 1601telft Crystal fixed- rate —ver t - of —dwelfln -n-ri—It —3004 1000 -- 1000 1000 1000 fixedp� rate , scur of land 1000 —__ _ Duluth None None East Grand Other. $100per fro. locAvan, a $250 Forks mkt, to be Ing none Lusted every 5 tracer. Edina icrohrand = In 11% of land vakoriarea canheaid = to B% of land valumiarea- Fden Prairie each or land equal to 10% of land area I fixed rate, per I pe of divellin unit3400 3400 3400 3400 N/A fixed rate per acre of land 7500 7500 Fadbaull Cash or land equal to 7% or the land rash or land equal to 4% of the valuchuss land vilurowea Other: $1500 per lot in subull'isnit" Fridley $750 per lot split tilted role Par acre of land 3000 1000 $G`00(,3 011con cash or borld equal to 7% of the lend 1200 1200 untie) $600 600 800 None stiliestrupm (presently 5,500 per Tore) (v3 omits) Horn L_��no cash or land equal to 10% of land area fixed rare per type of dwelling unit "91.13 iolsingtort Koldifflor Grt o ot N. N uvrruid� .-,, I, d"" - Fow-.Vai, UR total 2005 Park Dedication Survey (Preliminary Results 11/2105) 1 M " tor" 111400 A ttachment 1 Single F — 2x — �TA- j Mul ct Moblfof.H. Commerclaill nuns trial Commercial Industrial city ResIdentlaiDedicallon Vurilt Vurdt hn. t I F $1, t $hordt Dedication Vacre Vacre Other Method .k L akeville - 2879 2879 2879 2879 fixed rate per acre of land 5940 3520 Little Canada fixed Fate per type of dwelling unit 625 625 312.5 312.5 "Ono 5% of land value or In. Of acreage, I he Lakes ekes Lin fixed rate per tyg2� of dwell 2075 075 )75 2075 2075 fixed rate Elor acre of land 2175 2175 M a n kato ankato cash or land equal to 5% of land n1a cash or land equal to 5% of n1a valmdatea land valuelarea a to Grove Me fixed rate er t e of dwelllnq unit 4000 46150 4 0170 4000 4 pJ0 fixed rate per acre of land 7500 5950 MendrTf Mendota % land equal to 10 of land area I fixed 2700 oho 2700 2700 Tito Cash or land equal to 10% of N/A NIA 'I 1 role pe 21!!�!el unit land vairrelarma Minnetonka un it 2375 2375 2375 2375 2375 fixed not r act �®� of land 5700 5475 Moorhead cash o land equal to 10% of the land none Valtne'aterl cash o land equal to 10% of the land fixed rate per acre of land Mound valuefarea 5800 5000 3800 12500 12500 New Brighton fixed rate per type of dwelling unit 1500 1500 1500 1500 1500 none, considering policy for $500(3 $500(3 units or units or New Hope 1500 750 less) not to less) not to NIA fixed rate per acre of land 2500 2500 ,exceed exceed $5,090 $5,000 $1,050 (5000 - 0 $1,575 9999.(10,000-24,999 New Ulm fixed ulle per type of dwelling unit 320 320 320 fixed rate per acre of land st) $2, (25X0 st land equal to based upon densitylacrw Industrial. [arid equ!vaierd to 2% of of the gross area for Northfield 0-2�5 = 11%, 2.6- 5-12 10 5,1-7,5=13, 7�6 trails Commerclak 5% of gross 10-14, 10A-12,5=115, 12.6-16=16 area for parks, Iralh; and percent of net area, openspace None - In process of Implementing an Owatonna ordinance me none 10 of existing park land & trail 90% of existing park land & trail acreage, divided by the number PlYMOUth acreage, divided by the city population 3400 3400 3400 3400 3400 of jobs althin the city (t.e.: 7100 (Le. 90% x 1,330 acres J (15,894 = 0.183) 10% x 1,338 acres / 51,712 jobs = -0026 acres per capita) Gash or land equal to 10% of Cash or land equal to 10% of land area, land valuttarea (or) Prior Lake or combination of cast? and land (or) 3750 37 50 3750 4750 3750 combination of cash & land (or) 6400 6400 Fixed rate nor fvna of dwpllinn unit. Fixed Tate Der nice of Tl Attachmenf T Holsingion Koegfor Group Inc i2i N.RNrd it08 1518 Corzrcs kTem®iC Mfln ii, WN l�A09 Nk,mi¢dll, IlM !lilt ti ll ) li ar GiN ,irtp lrr.s 2005 Park Dedication Survey (Pr li ina es Its 11121 Single F 2x T.H,. Multi F Moblle.H. CornmerclaMndusirlaI Commercial Industrial City Ftealdsntlai Dedication $!unit $/unit du nit $tynit $lunit Dedication $/acre $lacre Other Method Rlc }itI Id none file none nl a Rochester cash or land equal to 10% of }and None value / area Rosemount cash or land equal to 1125% of land of 3040 3000 3000 3000 I 3040 cash or land equal to 10% of 8000 6000 _ an acre per dwelling land vatuelarea Roseville fixed rate per type of dwelling unit 1000 1000 1000 1000 nla cash or land equal to 5 of Iand vatuela cashttand =to 10% of land area /value cashiland =to 7% of land Savage {or) fixed rate per type of dwelling unit 3000 3000 3000 3000 3000 arealvalue or fixed rate per acre 7000 7000 of land, Sleepy Eye no ne none South St. Paul none file old 1,13 file We none We nla St. I_culs Park fixed rate per type of dwelling unit 1500 1500 1500 1500 f 500 cash or land squat to 5 % of the valuelarea St, Peter other. land or cash =11 acres of fond 4 personal 4 personal — ____Land cash or land- to 5% of gross Based on pe 100 persons unit unit land area purchase price percentage of cash or land based on dwelling units per acre value /area: 2 $22011000 at units t acre = 9%, 2-4 unitstacre = 11 %, for 4 -6 = 13 %, 6-8 . 15 %, 8 -10 = 17%. more $325 for warehousin Vaduals than 10 = add 1 T !c for each dwelling unit $325 for each or low labor Hefghis per acre beyond 10 up to a max of 20"f . 1000 S.F. each 1000 manufacturing (and /or) Sites of 20 fotsfunlis or less S,F and assembly. must dedicate $1500 per lotlunit. More hotels 250 per then 20 loislunits Is based on the above unit formula . cash or land equal to 6% of land Cash or land equal to 6 of Victoria valuelarea or fixed rate per type of 1550 1550 1550 1550 1550 land valuelarea or fixed rate per 3200 3200 dwelling u nit. acre of land cash or land equal to 10% of land Cash or land equal to 10 of West St. Paul value {area 1 fixed rate per type of 1200 1000 1300 800 land valuelarea - based on fair dwelling unit. market value as established by _ county - Wilmer none - done by negotiation with developers none Woodbury fixed rate per type of dwelling utrit 2,000 2,000 2000 2000 2000 fixed rate per acre of land 3,000 3,000 2006 rate 4000 Worthtn ton Nflrte Average of all cities with per unit or $2 446 per acre fees Average of Twin City metro area cities ev sni d d to Oas to AAa F- Pop./Unit Rates Total Single Dwelling 3.4 $900 $3,060 Double Dwelling 5.4 $900 $4,860 Mobile Home 2.5 $900 $2,250 Townhouse 2.7 $900 $2,430 Regarding P.A.C. fees for apartment complex: If 3-4 units/building - 2.7 persons X rate X number of units If 5 units/building - 1.9 persons X rate X number of units If elderly apartments: 1 bedroom - 1.1 persons X rate X number of units 2 bedroom - 2.0 persons X rate X number of units The commercial/industrial rate is 9% of the market value of the property or as negotiated. 12 UV - mt U, 71-T, ZA I Mr-Jar-MV072 FROM: Bruce K. Anderson, A DATE: April 12, 2002 for the Park dedication fees have traditionally funded the majority of suburban park systems, Maplewood has traditionally had a low park dedication fee for residential property. Our commercial rate has been relatively high. The park dedication revenue for the past five years has steadily declined and I have included a copy of our rates for the past four years. We are currently averaging about $250,000 per year. The last time the city reviewed park dedication rates was 1995 at which time they increased substantially. The city has not reviewed or increased the park dedication fees for the past five years. I have included a survey for park dedication fees comparing 20 suburbs and their current rates, As can be noted, Maplewood is in the low quadrant for residential park dedication rates and the top quadrant for commercial. 01 ,19110 "1 wr V V ff- !V V I � III I I ii! RPM R I � !� I Staff recommends that the park dedication rates be increased to $450 per unit with the rates extrapolated as per the enclosed sheet and the commercial rate remain at nine percent of the fair market value. 13 Agenda Item L2 WMUM T{]: City Manager FROM: lonn Ekstnand Senior Planner SUBJECT: Ramsey County Library at Legacy Village L(l[|/(T|C)N: 8oVLh|8vvn Drive and Legacy Parkway [)ATE: January 31 Project Description Jay Biedny project nn8n8Qerf0rthiSprop0Sa|vvithRam38yCounty,iSrequeStng approval Of plans for the proposed Ramsey County Library in Legacy Village. The proposed library would be located in the southwest corner of Legacy Parkway and Southlawn Drive in the Legacy Village planned unit development (PUC)\. The library would be34.OUO square feet in floor area, 1.80U square feet Of which would b8o coffee shop byG private vendor. The proposed coffee shop would have G drive-up window for in-car service. Request The applicant is requesting approval of site, architectural, signage and landscaping plans. October 24,2OO5: The city council approved @ comprehensive land use plan amendment from BC (business commercial) t0LUibnBry\. The council also approved 8PU[) revision k] allow the proposed library, with the coffee shop. instead of the previously-approved rHst8Un8nL and retail uses. DISCUSSION The proposed library i3 designed 8ttrochvely8ndvvou|dfitinvveUvviththb;DOnd-Sidek]oatOnat Legacy Village. Approve the plans for the Ramsey County Library. p:sec3\Legacy Village Library Summary TO: City Manager FROM: Tom Ekstrand, Senior Planner SUBJECT: Ramsey County Library at Legacy Village LOCATION: GoVth|avvn Drive and Legacy Parkway DATE: January 31.2UO8 INTRODUCTION Project Description Jay Biedny, project manager for this proposal with Ramsey County, is requesting approval of plans for the proposed Ramsey County Library in Legacy Village. The proposed library would be located in the southwest corner of Legacy Parkway and Southlawn Drive in the Legacy Village planned unit development (PUD). The proposed library would b834.0OO square feet infloor area, 1 square feet Vf which would b8a coffee shop by8 private vendor. The proposed coffee shop would have 8 drive-up window for in-car service. Refer tO the attached drawings and the applicant's Executive Summary narrative. Request The applicant is requesting approval of site, architectural, signage and landscaping plans. July 14.2003: The city council approved the Legacy Village PUO concept plan. The council also approved the current land use plan classification, the preliminary plat for Legacy Village and tax- abatement October 34,3OO5: The city council approved 8 comprehensive land use plan amendment from BC (business commercial) huL(libnam). The council also approved 3PUD revision bJ allow the proposed library, with the coffee shop, instead of the previously-a pp roved restaurant and retail uses. December 12 The city council vacated unneeded drainage and utility easements that cross the site in the location Cf the proposed building. A condition Cf this vacation was that the two lots, which comprise this site, be combined into one legal ly-descri bed lot. DISCUSSION The proposed building would have on exterior 0f bronze anodized metal panels, large g|8SS window panels and copp9p"shing|9"siding. The copper shingles would be8horizontal-lap material with periodic seams to give a segmented appearance. These would be copper, not a copper-look material. This building would have @ roof with 8 combination of flat and sloped profiles. The sloped, taller roof would be for the high-ceiling areas. Refer kJ the colored building elevations in the plan booklet. A PUD requirement of the city council was that building(s) on this site have "architectural character and exterior building materials /n keeping with the nearby senior assisted-living building, tDwnh0n/e8 and other buildings /fp/e88nt The commercial buildings and tOvvnhOmeS approved so far in Legacy Village do not have the same architectural character and type of materials proposed for the library. The commercial buildings are comprised [f brick, stone, masonry and E|FS (exterior insulation finish system °S{uno0"). The tOvvnhornee have horizontal- lap Siding Compatibility By g strict reading of the PUO cOndidOn, the arChi[eCLVn8| character and building nngt8ria|S proposed are not in keeping with the existing, nearby Legacy Village buildings. The intent 0fthe PUO condition, though, isto assure that the buildings in Legacy Village are attractive and compatible with their neighboring buildings and with the surroundings. Staff feels that the proposed building design is a good fit for this site being adjacent to the sculpture park. The proposed building iS long, but generally low inprofile. The design would not overwhelm the site and works well with the natural setting to the west. The appearance from the street and surrounding developments also iSattractive. Staff may feel that the design may b8 inappropriate ifit were next tO other Legacy Village buildings. Being that the proposed library would not b8 next to any other structures, the unique design and exterior materials would be acceptable. Comprehensive Sign Plan The PUD requires that the CORB review the proposed Sign8g8 for the site. The applicant iS working on their sign proposal and will bring their plans to the CDRB in the future. One aspect of their Signag8 proposal isto take into account the needs of the coffee-shop vendor when one is S8|8Ct8d. Site Plan Considerations Parking The applicant has provided enough parking b] meet the city's commercial-parking requir9ments. This iS five spaces per 1000 square feet of gross building area. The applicant is proposing 1DO spaces. Code would require 17U. [e|kery Access Drive The service Or delivery area for the proposed library would baon the south side of the building. The reason for this placement is to keep this activity away from the general public and library patrons. To access this service area, the applicant is proposing to connect to the rear driveway behind Birch Run Station. Mc BiHdny has provided easement documentation from county records indicating the City of Maplewood holds an easement over this ease-west driveway north of Birch Run Station. He said that the owner of Birch Run Station is agreeable to this connection and he has also been working with the Cib/S assistant city engineer to S8cVr8 the use of this private drive. Staff likes the applicant's plans for separating the service/delivery traffic from the patron parking area. They must obtain approvals from the owner ofBirch Run Station and the city, however. If they cannot, for some reason, the applicant must submit a revised site plan to the city for review and approval. BuildimJ Placement—PmxmUvtO the Corner The PUDfor Legacy Village required that "the library should be sited close /Othe comer of Suu/hlaw/n Drive and Legacy Parkway, within 3O feet ufthe orao close as pn3cbc8b/8.^ The proposed building location does not follow the original concept approval with a reduced front setback and 8 prominent corner location. This original requirement does not suit the property now that Uis proposed with one large building on the entire site instead of three Snn8UBr buildings On the total property. ASnmaU retail building was pn}pOS8d originally for the corner. The library, hOvv8v8r, would not fit this reduced- setback criterion because it: 1) would put the building on top Ofa needed drainage way and, 2) would not take advantage of the park amenities. |t would also make the building stand out more which may then raise the question of whether the architectural character of the library is appropriate or not. Wetland Protection Buffer The wetland Vnthe abutting park property kS classified 8S8 Class 3wetland. This requires a 50- foot average buffer width with a minimum buffer width of 25 feet. |n addition to the required buffer, code also requires an additional 1O feet Ofbuilding setback. At the closest point, the proposed library must be at least 35 feet from the wetland delineation line with no ground disturbance within 25feet. The proposed building placement appears to meet this criterion. Landscaping The proposed landscaping is attractive. Staff recommends, however, that the applicant substitute the arnur nnep|ea with a |eea invasive ornamental tree. The city typically prohibits the use Of8nnVrmaples since they easily spread byseed. This iS8 particular concern byareas meant to stay natural. Sidewalks and Trails The approved PUU requires 8 pedestrian-trail connection from the park trail on the west of this site k}Southlawn Drive. The applicant has proposed this trail, but has shown it[m the abutting property to the south. The applicant must either obtain 8 trail easement to build the trail off of their site or they must relocate the trail onto their property. |n either case the applicant must provide dedicated trail 8GSeno8ntS for this trail as well as the SidHvv8|k along South|@vvn Drive. The applicant should b8 required to build these trails and sidewalks. The city engineer should review and approve the trail dedication documents as well as the plans for a sidewalk along the west side of8OU[h|@vvn Drive. 3 Lot Combination A concern noted during the easement vacation review for this site was that the two current lots that comprise the library site be combined into one legal ly-descri bed parcel. Staff recommends that this be made a requirement of this approval as vve||. Department Comments City Engineer Refer to the Engineering Plan Review prepared by Erin Laberee, the assistant city engineer. Fine Miqnnhiq| Butch Gervais, the fire marshal, had these comments: • Need 30-h}ot+wid8 minimum emergency access road. • Fire protection system k}b9 provided per codes and monitored. • Properly mark the door where the fine protection Svotenn is located. • Fire alarm system shall be per code (NFPA73). • Floor plan required 8t main entrance. • Fire department lock box to be provided (paperwork is available from fire marshal). Building Official Dave Fisher, the building official, had these comments: • A complete building code analysis will be required when plans are submitted for permit. • The building ia required tobe fire aphnNered and to meet N[PA13. • The building must meet 2000 |HC. K8N Building Code and the yNN Energy Code. • The applicant should meet with the building official in a pre-construction meeting. • For the chance of expansion, the structure should be designed for a future 2 n, COMMITTEE ACTIONS January 34 The community design r8v8vvbV8ndr8cVnnnlend8d8pproval[fth8|ibn8ry plans. In addition to the conditions in the staff recommendation, the board moved to have staff and the applicant work together to explore the possibility of adding another driveway to the site from the Birch Run Station site to the South. Staff met with the applicant to discuss this on January 3O. Staff does not recommend 8driveway in this location. We feel that library patrons would not understand that this is an access point since it enters 0n the shopping center property. Also it adds another vehicle crossing Onthe proposed pedestrian trail that should beavoided. The applicant also feels that the library iS not 8 use having peak times 0f customer activity. The proposed driveway onSOuth|8vvn.therefore, vvoV|d be 8 logical entrance point. RECOMMENDATION Approve the plans for the Ramsey County Library date-stamped December 13 Approval is subject tO the applicant complying with the following conditions: 1. Repeat this review in two years if the applicant has not applied for a building permit by that 3. Si nage is not approved. The applicant must submit @ comprehensive sign p|8nhJrnevievv and approval hv the community design review board. According tO the approved planned unit development requirements, ground signs shall be limited to 12 feet in height. 3. Comply with all requirements of Erin Laberee, the assistant city engineer, and those listed in her report Engineering Plan Review dated January 10,2000. This includes entering into o developer's agreement with the city detailing the responsibility of the developer regarding construction of public infrastructure such ea the sidewalks and storm aevvenS. 4. The plan appears b] but the applicant shall make Sun8 that it rne8tS the requirements of the city's wetland protection ordinance. 5. All roof and ground-mounted mechanical equipment must be screened according to the requirements 0f the planned unit development and city code. 8. As required by the planned unit development, the applicant must enter into a development agreement with the city k] dedicate 8 trail along the south side Of the property. The applicant shall be responsible for building this trail and the sidewalk along Southlawn Drive and any others deemed necessary bythe city engineer. The applicant must either obtain atrail easement to build the southerly trail off of their site or they must relocate the trail onto their property. |n either case, the applicant must provide dedicated trail easements for this trail 8s well oS the sidewalk along GOuth|8vvnDrive. The city engineer should review and approve the trail dedication documents as well as the plans for sidewalk along the west Side of South|avvn Drive. 7. Additional overstory trees shall be added along the Southlawn Drive frontage to meet a maximum spacing of 30 to 40 feet as required by the planned unit development. U. The @noUr maple trees shall be substituted with another similar ornamental tree. 9. Before building permit is issued, the two lots comprising this site shall be combined into one legal |y-deeori bed parcel. 10. The applicant must get approval from the owner of Birch Run Station and the City of Maplewood for use Vfthe Birch Run Station rear driveway for access to the library delivery doors. If the applicant cannot obtain these approvals, they must revise the site plan for staff approval. This must be worked out before the issuance Of8 building permit. 11. The parking lot and driveway shall have concrete curb and gutter. 12. Parking stall drive-aisle dimensions and parking SL8|| sizes Sh8|| comply with city code requirements. 5 13. All lawn and landscaped areas must be equipped with an in-ground lawn irrigation system. 14. The building placement and site grading must comply with the wetland ordinance and cause no ground disturbance within 25 feet of the wetland delineation line. The building must be at least 35 feet from the wetland delineation line at its closest point. 15. The director of community development may approve minor changes to these plans. Major changes must be submitted to the design review board for approval. REFERENCE INFORMATION SITE DESCRIPTION Site size: 4.7 acres Ex Use: Undeveloped North: Legacy Parkway and Ashley Furniture South: Birch Run Stat East: 8OUth|@vvn Drive, the Maplewood Best Western and the Maplewood Mall West: The Legacy Village Sculpture Park Land Use Plan: Existing-BC; _� __. r-,---- _ Zoning: PUO July 14 The city council approved the Legacy Village PUD. September 8.2O03: The city council approved the final plat for Legacy Village. November 24 The city council approved 8 revision to the Legacy Village final plat. November 25 The C[]RB approved Ashley Furniture. December 10 The CDRB approved the Heritage Square Town Homes. February S.3OO4: The city council approved the final plat for Heritage Square. July 28.2U04: The city council approved Heritage Square Town Homes Second Addition. October 36,3OO4: The COFlB approved the plans for the VVyng8L8 rental tovvnhonn8S. September 27,2O05: The CORB approved the plans for the Kennard Professional Building. VV9 received the complete application and plans for this proposal on December 13.3O05. State law requires that the city take action within 60 days of receiving complete applications. A decision on this request is required by February 1O.2OO6. poeo3\Logaoy Village RamCo Library Design 1'00 Attachments 1. Loca & Zoning Map 2. Sbm/LandooapinAPlan 3. Approved Legacy Village Concept Plan dated July 14.2003 4. Applicant's Executive Summary Narrative 5. Engineering Plan Review dated January 1O.2UDO 6. Plan Booklet date- December 12.2OU5 (separate attachment) Attachment 1 Location & Zoning Map rr Proposed Ramsey County Library Site 8 N Attachment 2 Site Plans LOW EVERGREENS PRAIRIE CASCADE WILLOW. 2 D. CUT-LEAF SUMAC + GRO-LO SUMAC PRAIRIE CASCADE WILLOW, 2'h" D. RELOCATED PINES, OR 2'/2" D. SWAMP WHITE OAK AMERICAN BIGHBUSH CRANBERRY PRAIRIE CASCADE WILLOW BUSH HONEYSUCKLE GROUNDCOVER RELOCATED PINES, OR 2 D. RIVER BIRCH, OR 2 D. FREEMANI MAPLES STREET TREES: 2 1 12" RED OAK + RELOCATED PINES, AS AVAILABLE \AAPLES, 2 D. WILLOW, 3 su CATE[ ,MAPLE E + j XDC( 6REEI lakTAI SAVE EXISTING PINES Landscape Plan Ramsey County Maplewood Library 1826-015-00 - Community Design Review Board Application NovernPer 2005 - - -- - -------- P A R K W A Y Attachment 3 LEGACY VILLAGE AT MAPLEWOOD APPROVED PUD DEVELOPMENT - CONCEPT PLAN JULY 14, 2003 fine Attachment 4 Executive Summary Scope, Program and Site The Ramsey County Maplewood Library Schematic Design document has been prepared by Hammel Green and Abrahamson (HGA, Architects and Engineers, with the assistance of Martin and Pitz, Landscape Architects and McGough Construction Company, General Contractor. The design -build team has worked closely with Ramsey County Property Management and the Ramsey County Library Staff to prepare this report. The existing Maplewood library building, built in 1993, is shared with other County offices and accounts for approximately 22,000 SF of a 34,000 SF building. According to a study done by the Ramsey County Library Facilities Task Force in 2001, the Maplewood Library needs at least 60% more space to adequately house its current collections and activities. The Building Program dated October 2005 (Revised) requests 34,000 GSF of new library including a 1,600 NSF coffee shop. The site is located in Maplewood, Minnesota and fronts Southlawn Drive on the east edge. It is bounded by Legacy Parkway to the north, Beam Avenue to the south and a public park to the west. The park has a pond, wetland and trail that runs north /south along the west edge of the property. Project Schedule and Phasing The anticipated overall schedule for the Project is summarized as follows: • Completion of the Design Development Phase: 2/02/46 • Completion of the Construction Documents Phase (multiple packages): 4/18/06 • Completion of the Bidding Phase: 5/9/06 • Start of construction: 4/18/06 • Anticipated Construction Completion: 12/4/07 Design Concept The library requested that the design of their new facility embrace the adjacent Maplewood Sculpture Garden and that it provide patrons with a "wow" experience that will make the library a cherished part of the community. The functions of the library have been organized around a lobby and reading porch that provide immediate and powerful views of the Sculpture Garden upon entry. Daylight and views continue to unfold throughout the experience of the library. The Library collections are housed in a building whose height rises from an intimate reading room on the south end to soaring reading space that becomes a warm glowing lantern for the community. The references and circulation desk are orchestrated with the collections to maintain clear sight lines. Staff support areas are open, flexible and support an efficient flow of materials. A multi - functional meeting space along with a coffee shop anchor the north end of the building and are easily secured from the collections space. Exterior building materials such as copper and reddish bronze metal project an inviting, engaging, yet comfortable image. An extended entry canopy, native plant material along with warm colored building materials welcome patrons from the street. 11 ember 2005 Executive Summa Engineering Plan Review Attachment 5 PROJECT: Ramsey County Library PROJECT NO: 05 -39 REVIEWED BY: Erin Laberee, Maplewood Engineering Department DATE: January 10, 2006 Ramsey County Library is planning on relocating to the southwest corner of Legacy Parkway and Southlawn Drive. The developer and/or engineer shall address the following issues. Drainage 1. A profile of the proposed public storm sewer within the city's easement shall be provided. 2. The runoff volume per acre for a 1 inch event on the Storm Water Practices Worksheet was based on impervious area. The SCS method used by the engineer incorporates the curve number and results in a lesser runoff volume. The engineer shall revise calculations to reflect the values provided in the worksheet and attempt to meet the 1 inch infiltration requirement. 3. Roof drains shall not be connected to the storm sewer unless downstream treatment is available. 4. A 3 foot deep sump shall be included at storm manhole 3. 5. Emergency overflow swales shall be provided at all rainwater gardens. The emergency overflow location and elevation shall be noted on the plans and include a 10 foot wide stabilization blanket consisting of Enkamat, NAG 354 or approved equal. 6. A construction detail of the rainwater garden shall be provided. The rainwater garden shall include a rock sump. The engineer may refer to the city's standard plate no 115 for construction details and is available on the city's website at www.ci,.maplewood.mn.us 7. The applicant shall provide soil boring information to ensure the site is conducive to infiltration practices. S. The developer shall enter into a maintenance agreement that details the annual cleaning and maintenance of the sump structure and rainwater gardens. Grading & Erosion Control 1. A double row of silt fence shall be installed along the west side of the proposed building. 12 2. Erosion control blanket shall be installed along all swales and emergency overflows. Utilities 1, The proposed utility plans are incomplete and shall include pipe length, pipe grade, material type, rim elevations and invert elevations. 2, The sewer service shall be called out as 6' PVC, Schedule 40. Site Layout 1. The proposed sidewalk along Southlawn and the south end of the property shall be 6 feet wide, 4 inch thick concrete sidewalk and include 4 inches of Class 6 base. Misc. 1. The developer shall enter into a developer's agreement with the City. The agreement will detail the responsibility of the developer regarding construction of public infrastructure such as the sidewalk and storm sewer pipe. 13 DRAFT MINUTES OF THE MAPLEWOOD COMMUNITY DESIGN REVIEW BOARD 1830 COUNTY ROAD B EAST, MAPLEWOOD, MINNESOTA TUESDAY, JANUARY 24, 2006 VI. DESIGN REVIEW a. Ramsey County Public Library — Southlawn Drive, South of Legacy Parkway (Legacy Village) Ms. Finwall said Jay Biedny, project manager for this proposal with Ramsey County is requesting approval of plans for the proposed Ramsey County Library in Legacy Village. The proposed library would be located in the southwest corner of Legacy Parkway and Southlawn Drive in the Legacy Village planned unit development (PUD). The proposed library would be 34,000 square feet in floor area, 1,600 square feet of which would be a coffee shop by a private vendor. The proposed coffee shop would have a drive-up window for in-car service. The applicant is requesting approval of site, architectural, signage and landscaping plans. The proposed building would have an exterior of bronze anodized metal panels, large glass window panels and copper-"shingle" siding. The copper shingles would be a horizontal-lap material with periodic seams to give a segmented appearance. These would be copper, not a copper-look material. This one-story building would have a roof with a combination of flat and sloped profiles. The sloped, taller roof would be for the high-ceiling areas. A PUD requirement of the city council was that building(s) on this site have "architectural character and exterior building materials in keeping with the nearby senior assisted-living building, townhomes and other buildings if present." The commercial buildings and townhomes approved so far in Legacy Village do not have the same architectural character and type of materials proposed for the library. The commercial buildings are comprised of brick, stone, masonry and EIFS (exterior insulation finish system "stucco"). The townhomes have horizontal lap siding, shakes and pitched roofs. Staff is recommending approval of the plans date stamped December 12, 2005 with several conditions outlined in the staff report. Board member Hinzman asked if there was a color rendering of the architectural elements the applicant could show the board because the board members did not receive any in their packets. Board member Ledvina said the applicant could display that when they have the opportunity to come forward and speak. Ms. Finwall apologized to the board members, the board was supposed to receive large booklets with color renderings along with their board packet. (Ms. Finwall then handed out the booklets to the board for further reference during the meeting.) Board member Shankar asked if this plan had been reviewed by a traffic engineer regarding trMffic concerns in the area? Community Design Review Board 2 Minutes 1-24-2006 Ms. Finwall this was reviewed by the Assistant City Engineer, Erin Laberee and her comments are in the staff report. Board member Shankar said he does not have concerns regarding grading or drainage. He has concerns regarding potential traffic with cars coming in from the east and the cars will have to make a decision whether they should go to the north or to the south. This could cause congestion at the entrance and he wondered if there was enough space for cars to stack at the entrance. Ms. Finwall said there are two driveway entrances proposed, one along Southlawn drive and one to the north along Legacy Parkway. It's a tight lot to work with. Staffs suggestion would be for some good directional signage. They will have easy flow through the parking area once going south. Cars can turn around and go north if the parking lot is full and make another drive through the lot with plenty of space to turn around. Board member Hinzman said he understands there will be a loading dock area on the south side and then there is a separate entrance at Birch Run Station. He thinks it would serve an advantage to the site to have a south entrance if that can be done. This would help alleviate some of the vehicle trips that go out through the center if people have the option to exit to the south. Ms. Finwall said Board member Hinzman is suggesting an entrance which would go along the easement. Perhaps the applicant can address that later. Board member Shankar asked if the copper shingles would be horizontal or vertical? To him if the rest of Legacy Village is horizontal lap siding he wondered how vertical copper shingles will go along with the horizontal lap siding anywhere else. Ms. Finwall said they appear to be horizontal. Board member Ledvina said the applicant can clarify that. The chair asked the applicant to address the board. Mr. Jay Biedny, representing Ramsey County for the Library project, addressed the board. He said they will have horizontal and vertical siding. He introduced Mr. Tim Carl with HGA who will give a presentation. Mr. Tim Carl, HGA Designs, the architect for the project, addressed the board. Mr. Carl gave an extended presentation with color boards. The staff and Ramsey County are very excited about this site and the proposal for this new library next to the park. They wanted to create a library on the park. The goal was for the library to embrace the park. They are trying to bring the park into the library. They propose to have an outdoor deck so the library is accessible from the park side and the street side. The library design was designed around the great view of the park. The library will have large windows that will overlook the park area creating a great vista into the park. There will be a two sided courtyard with a deck. The library will be created into two zones. One zone is for the staff and library support space. The other zone is the Community Design Review Board 3 Minutes 1 -24 -2006 library collection, seating and reading areas that will visually bring you back to the park. This library structure will be a transition point between the commercial areas and the residential areas. The idea to not have a second vehicle entrance to the south is because the library is required to have a path from the park to Southlawn Avenue. The service trucks will use that area but the trucks are few and far between throughout the day and they don't see any safety issues with that as a service access but to allow cars to drive back and forth may be a safety issue. The library will also have a coffee shop integrated into it. There will be a drive -thru window for patrons of the coffee shop. Mr. Carl said they are trying to save as many pine trees on the site as possible. The library site will be surrounded by nice landscaping. The library has an informal quality to it and they wanted to respond to what the community would want to have here. Colonial architecture has more of a formal feel to it and the library wanted to be more informal. Colonial architecture introduces different shades of red and it has vertical building elements to it. You will see some of those qualities in the design of the library as well. There will be metal panels on the building exterior that have sort of a "book stack" quality. They are looking at using a bronze anodized metal. Anodizing has a depth to it so as you move around the building there is not a shiny quality but has a certain depth to it. They are looking at some bronzes that have been anodized a second time in red in some cases which gives the affect of a "dance of color" on the building. They showed an example of the anodized bronze material as well as a sample of the copper product for the board to see. The copper usually starts to patina in a few weeks time. Within a year to two years the copper starts to look more of a deep purple color. Because we are in the suburbs copper doesn't patina quite as fast because there is less smog and pollution. The copper would take 15 to 20 years before it turns green. The library could decide to take the copper to an earlier state of patina if they chose. Another product that came up in conversation recently is a specialty metal which is very similar to copper but doesn't patina the same way. Chairperson Olson asked how they plan to channel snow accumulation and rainwater to the surrounding property. Mr. Carl said the roof butterfly's at the grid line on the plan. There are two internal drains and most of the water is taken down into the internal drains and into the storm drain system so it would not run off the building in anyway. Chairperson Olson said her first instinct of the library design is that the design is very 1970's modern yet also retro modern in style. She doesn't see a colonial style in this building design at all. She does like the analogy of the shades of red and the book style. This building design is designed very sparsely, probably for cost reasons. The community is going to look at this and say this is a new building, the city and county are on a tight budget, and there are no extra decorative elements to this building design which keeps the cost lower which is better for the public. When she looks at the copper elements proposed for this building she estimates the copper could be higher in cost, which could be at the expense of not doing some other design features on the building. She wondered if the cost of the copper is justifiable. Community Design Review Board 4 Minutes 1-24-2006 Mr. Carl said one of the reasons they are looking at the zinc alternative is that it's slightly lower in cost, so they are looking at that from a budget standpoint. The cost of the copper can vary greatly depending on where copper is at in the market. The system they are using is not going to bring a hardship to this project but the way they are detailing this building with shingles creates a kind of texture and detail to the rest of the building. The materials they propose to use on this building will have a different type of beauty and detail compared to features that are used in colonial designs such as cornices and columns. Chairperson Olson said the illustrations she sees appear very "block" like and "book" like in style and appear to be very spare and simple, which can be a good or bad thing. Mr. Carl said a "simple" design is good but they don't feel the design is "spare" because the materials are very rich and offset any lack of detail. Board member Shankar asked if they have decided which product they are going to use yet? Mr. Carl said no they haven't. Chairperson Olson asked if it was fair to estimate the copper is the more expensive product compared to the zinc? Mr. Carl said yes it is. Copper is about $2 more a square foot compared to the zinc. Chairperson Olson asked what the advantage of using copper was besides visual enjoyment of it? Mr. Carl said the advantage of copper is that it changes over time and that makes buildings more interesting. They are trying to find a compatible material with the range of bronze and red colors with the anodized material so both of the materials in different ways do that. The copper picks up on the reds and oranges and the zinc product compliments it with a different color. Board member Ledvina asked what the rational was for showing more parking than what's required by the city? Mr. Carl said the parking was designed based on the request of the library. Ms. Susan Nemitz, the library director, Ramsey County Library, addressed the board. Currently the library site has 185 parking spaces. The library has been very reluctant to give up any parking spaces. They have certain peak times at the library and one of the largest attendance times is for summer reading program when they usually get over 200 children. Parking is very important to suburban libraries. If people can't park close to the entrance of the library people will start to find a different library to attend. The library is concerned that people visiting the park will park in the library parking lot to begin their journey to enjoying the park, therefore the library feels the number of parking spots they plan for are very important here. Chairperson Olson said she was asked by some Maplewood residents about the closing of the North St. Paul library, the closing of the satellite library in Maplewood, and about the closing of the current library to build a new library in the Legacy Village area. She is concerned about the commitment of Ramsey County to making the new library site work. Is the library sure this new building is going to fit the needs of the community for an extended period of time. Community Design Review Board Minutes 1-24-2006 Ms. Nemitz said there were significant budget cuts in 2003 like many units of government and that was when the decisions were made to close libraries in Ramsey County. She is happy to say the Maplewood Ramsey County Library site is the second busiest library next to the Roseville Ramsey County Library. Ramsey County is very committed to this proposed library. Much of the library book collection shrinks as the library gets more digital formats. The library continues to see growth, circulation and customer visits across the Ramsey County area. About 10 years ago studies showed Ramsey County wasn't going to grow significantly but that turned out to be incorrect. Ramsey County has done their very best to plan for growth and other things in mind. They do expect some circulation growth as a result of both the new building, a fresher book collection, and because of the way Maplewood is developing. Ramsey County thinks this new library will be suitable for the future but they can't predict things like how technology will affect library services. Board member Shankar asked if there was a drive up area to drop books off or would you be required to get out of your car to return books. Mr. Carl said there is a lane designated for dropping books off but you have to get out of your car and walk about 8 to 10 feet and drop the books in a return which is by the front door. Board member Hinzman asked what kind of approval is needed from the Birch Run Station for access to the south for the library? Mr. Biedny said the easement is owned by the City of Maplewood. Maplewood has asked the library to inform Birch Run Station that they will be modifying the traffic on the northeast corner of their lot. Ramsey County has sent letters back and forth to the owner of Birch Run Station but he lives in California but they don't anticipate any problems with this. Birch Run Station is happy their site will get more traffic to their commercial site to the north and they are appreciative that they were even asked. Chairperson Olson asked about the landscaping plan and asked if the color blue represented ponds on the plan? Mr. Carl said the blue doesn't represent a water feature but shows a way to improve the overall drainage on the site. It's an infiltration area with grasses that allow water to filter slowly into the ground rather than dealing with more runoff. Board member Shankar asked if it was possible to have another curb cut? Mr. Carl said there was a discussion with the city to limit the number of curb cuts on Southlawn Drive to only one. There are requirements regarding the distance between curb cuts and they would be flirting with that if they were to allow two curb cuts. Board member Shankar is concerned that people will drive around looking for parking spots and when they make their second attempt through the site there could be a traffic jam of cars trying to drive into the site as well as the cars trying to drive back through the parking lot. Mr. Carl said he thinks everything will work fine. They can show a more detailed traffic analysis of the site but what you don't see on the plans is the turning radius and car movements Community Design Review Board 6 Minutes 1 -24 -2006 showing there are enough clearances. There is a wider parking area there than two lanes wide to help with any congestion that could occur. Chairperson Olson said she agrees with the concerns of Board member Shankar with the book drop off and the coffee pick up and traffic collecting around the main entrance. She thinks there could definitely be some potential traffic backups. She asked if the city engineer reviewed this? Ms. Finwall said the Assistant City Engineer reviewed this and she doesn't mention anything like that in her report. But the city is attempting to limit the curb cuts along Southlawn Drive to one. Chairperson Olson said she can understand that but she asked if the city engineer could review this factor again. Maybe the entrance off Southlawn Drive could be moved to the north or to the south so there traffic isn't bottlenecked there? Board member Hinzman said maybe they could utilize the access road to the south to the Birch Run Station. Mr. Carl said they will look into that scenario. Board member Hinzman said he liked the rational for the design and position of the library on the site. He likes the form and the function of the library but he is trying to contend with the starkness of the building with the panels on the south end of the building towards Southlawn Drive. Chairperson Olson said the initial reaction she had was that this building would not fit into the more traditional housing that is being built in the Legacy Village area and this building would stick out as being modern in concept but stark in design. However, she said she can grow to like it because of the materials and the way it is formatted. She does like the analogy of the red color and the book style. She would recommend using the zinc product as opposed to the copper material. With cost cutting and this being a public building she doesn't recommend using copper especially when you see what happens to it over time. The other concern for her is the potential traffic in front of the building. There will be some congestion problems and she believes this should be looked at a second time by the city engineer before the plans are finalized. Board member Ledvina said he likes this building and its design and thinks its been well thought out. Considering the Birch Run Station and the residential neighborhood to the north this building is going to be a nice addition. He likes the idea that the building is going to be accessible to the natural environment. He likes the design concept with the anodized panels and the variation in color. It is hard to envision it but he thinks it will turn out very nice. As far as the copper or zinc product he thinks they are equal and said he is comfortable leaving that up to the applicant to choose the material of their choice. He also has concerns about the possible traffic congestion and he thinks a condition could be added in the staff report to have that reviewed again. Community Design Review Board 7 Minutes 1-24-2006 Board member Shankar said the copper he has seen on the University of Minnesota building lends a certain amount of richness to the building so he likes the idea of using copper. Chairperson Olson said when she thinks of copper she thinks of the renovation of the St. Peter's Cathedral dome and how expensive that renovation turned out to be. Board member Hinzman asked what type of trees they would be planting. Mr. Carl said they are still looking at that but the diameter of the tree trunk will be 2 to 3 inches. Board member Ledvina said with the interest of the overstory windows and the landscaping he thinks Board member Hinzman's concerns regarding the starkness of the one side of the building will disappear once the building is built and the landscaping is in place. Board member Ledvina asked if this proposal would be going to the city council or not? Ms. Finwall said this is the end of meetings for the library. The Ramsey County Library had to go to the city council for an amendment for the PUD though. Board member Ledvina moved to approve the plans for the Ramsey County Library date stamped December 12, 2005. Approval is subject to the applicant complying with the following conditions: (changes to the conditions are underlined if added) 1 Repeat this review in two years if the applicant has not applied for a building permit by that time. 2. Signage is not approved. The applicant must submit a comprehensive sign plan for review and approval by the community design review board. According to the approved planned unit development requirements, ground signs shall be limited to 12 feet in height. 3. Comply with all requirements of Erin Laberee, the assistant city engineer, and those listed in her report Engineering Plan Review dated January 10, 2006. This includes entering into a developer's agreement with the city detailing the responsibility of the developer regarding construction of public infrastructure such as the sidewalks and storm sewers. 4. The plan appears to, but the applicant shall make sure that it meets the requirements of the city's wetland protection ordinance. 5. All roof and ground-mounted mechanical equipment must be screened according to the requirements of the planned unit development and city code. 6. As required by the planned unit development, the developer must enter into a development agreement with the city to dedicate a trail along the south side of the property to connect the existing park trail to a future sidewalk along Southlawn Drive. The developer must construct these trails and sidewalks and any others deemed necessary by the city engineer. Community Design Review Board Minutes 1-24-2006 7. Additional overstory trees shall be added along the Southlawn Drive frontage to meet a maximum spacing of 30 to 40 feet as required by the planned unit development. 8. The Amur Maple trees shall be substituted with another similar ornamental tree. 9. Before a building permit is issued, the two lots comprising this site shall be combined into one, legally-described parcel. 10. The applicant must get approval from the owner of Birch Run Station and the City of Maplewood for use of the Birch Run Station rear driveway for access to the library delivery doors. If the applicant cannot obtain these approvals, they must revise the site plan for staff approval. This must be worked out before the issuance of a building permit. 11. The parking lot and driveway shall have concrete curb and gutter. 12. Parking stall drive-aisle dimensions and parking stall sizes shall comply with city code requirements. 13. All lawn and landscaped areas must be equipped with an in-ground lawn irrigation system. 14. The building placement and site grading must comply with the wetland ordinance and cause no ground disturbance within 25 feet of the wetland delineation line. The building must be at least 35 feet from the wetland delineation line at its closest point. 15. The director of community development may approve minor changes to these plans. Major changes must be submitted to the design review board for approval. 16. The City Engineer shall review the traffic circulation near the entrance to the site consideration shall be made for an additional entrance to the site to alleviate potential congestion concerns to the site. One option could be to look to the south end for the traffic entrance. Board member Hinzman seconded. Ayes — Hinzman, Ledvina, Olson, Shankar I I 93�6 1�00 - �_ H Mr. Carl asked if they could continue to research using the copper and the zinc material before they make a final decision. Board member Ledvina said this proposal is approved as proposed. Any minor changes or modifications would be covered under staff approval. If the changes were significant regarding how the building would look this would have to be heard by the CDRB again. Otherwise this proposal is approved as proposed. Agenda Item L3 AGENDA REPORT TO: Richard Fu[8m@O. City Manager FROM: ChGrleS/\hl Public Works Director/City Engineer SUBJECT: Water System Interconnect Project, Minneapolis Water and the Saint Paul Regional Water Services _Approve Letter of Support for Project DATE: February 6.2006 St. Paul Regional Water Services (SPRVV8) is requesting 8 resolution of support from the City Council for 8 project to interconnect the SPRWS system with the Minneapolis Water System. The interconnection has been found to be necessary to provide reliable water to our residents in the event of an extended outage in the area. Approval of the resolution isrecommended. Background The water provided to approximately 70% of the Maplewood residents and business community is provided through a Joint Powers Agreement with the St. Paul Regional Water Services. SPRVVS relies upon the Mississippi River and a number of deep water wells as the source of water for the system. The raw water i8 Lr88k]d at the McCarn}n8Tre8tnn8nt Plant. The Minneapolis Water System r8|i88 upon the Mississippi River for their entire raw water source. Between the two systems, they provide water tO nearly 25%Ofthe residents Of Minnesota. The iDt8rCOnD8Ct project would prOvide @ more p8|iGb|R aOurC8 of treated vvGt8r between the two systems in the event 0f8n emergency 0routage. The current estimated cost ofthe interconnect project is$34.Onni||iOn. A request was made through the Department 0f Health hO include the project in the Governor's Bonding Package. |t has not been recommended Uy the Governor until 8more d8t8i|9U study Of water needs in the metro area is completed by the Metropolitan Council, anticipated in January 2007. SPRVVS, in cooperation with the Department of M8G0l, Minneapolis Water and the Met Council, are moving forward in presenting the merits of the project to d8oiSiOn makers to explain the regional noehb; Of the project. They are requesting the support Cf the regional water users to proceeding with their presentations. It is the QO8| Vf8PRVV8 to innp|enn8nL this project without a raie increase dedicated to the project expenses. Without regional support, this necessary project iSnOt|ik8|ytObGinlp|8nlRntRd. Approval of the attached resolution isrecommended. It is recommended that the city council approve the attached resolution supporting the interconnect between St. Paul Regional Water Services and Minneapolis Water. Attachments: 1. Resolution Agenda Item L3 RESOLUTION SUPPORT FOR WATER SYSTEM INTERCONNECT PROJECT WHEREAS, the City of Maplewood has executed a Joint Powers Agreement with St. Paul Regional Water Services (SPRWS) to provide potable water to nearly 70% of the City's residents, and WHEREAS, a project to provide an alternate supply of finished drinking water between the Minneapolis Water and the Saint Paul Regional Water Services systems has been provided for consideration by the Maplewood City Council, and WHEREAS, Saint Paul Regional Water Services provides the citizens of Maplewood with safe, reliable drinking water and has done so for many years, and WHEREAS, SPRWS operates a well-designed, efficiently-operated and internally- redundant system, and WHEREAS, SPRWS is not totally protected from natural or manmade disasters, and the likelihood of such an incident is extremely remote, but the effects of a long-term interruption would be dramatic, and WHEREAS there are 20 metropolitan cities that the Saint Paul and Minneapolis systems serve, which is over 25% of the population in the State of Minnesota relying on these systems to provide an uninterrupted supply of water for their everyday needs. NOW, THEREFORE, IT IS HEREBY RESOLVED, that the City Council of the City of Maplewood does hereby express our strong support for the State of Minnesota Department of Health's request for $10 million in State bonding.