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Home My WebLink About2006 01-09 City Council Packet5:30 p.m. CouncillManager Workshop 6:30 p.m. Swearing in Ceremony Reception for Councilmember Juenemann AMENDED AGENDA MAPLEWOOD CITY COUNCIL 7:00 P.M. Monday, January 9, 2006 Council Chambers, City Hall Meeting No. 06 -01 A. CALL TO ORDER B. PLEDGE OF ALLEGIANCE Acknowledgement of Maplewood Residents Serving the Country C. ROLL CALL Mayor's Address on Protocol: "Welcome to the meeting of the Maplewood City Council. It is our desire to keep all discussions civil as we work through difficult issues tonight. If you are here for a Public Hearing or to address the City Council, please familiarize yourself with the Policies and Procedures and Rules of Civility, which are located near the entrance. When you address the council, please state your name and address clearly for the record. All commentslquestions shall be posed to the Mayor and Council. I then will direct staff, as appropriate, to answer questions or respond to comments." D. APPROVAL OF MINUTES Minutes from the City Council Meeting - December 12, 2005 E. VISITOR PRESENTATIONS F. APPROVAL OF AGENDA G. APPOINTMENTS/PRESENTATIONS 1. {lath of Office — Councilmember Juenemann 2. Police Department Promotion Ceremony H. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. If a member of the City Council wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Annual License Lawful Gambling — Hill Murray Mother's Club 3. Annual License Lawful Gambling — Pioneer Booster Club 4. Annual License Lawful Gambling - Maplewood Athletic Association 5. Conditional Use Permit Review — Walking in Faith Church (2385 Ariel Street) 6. County Road D Realignment, Surcharge Pond, Wetland Mitigation — City Project 02 -07 a. Resolution for Modification of Existing Construction Contract, Change Order No. 6 7. County Road D Realignment East, Southlawn to Hwy 61 — City Project 02 -07 a. Resolution for Modification of Existing Construction Contract, Change Order Nos. 13, 14, 15, and 16 8. County Road D Realignment, West of Hwy 61 — City Project 02 -08 a. Resolution for Modification of Existing Construction Contract, Change Order No. 8 9. Hazelwood /County Road C Area Streets — City Project 03 -18 a. Resolution for Modification of Existing Construction Contract, Change Order No. 4 Amended 01 -09 -06 H. CONSENT AGENDA (Continued) 10. Dahl Avenue Street and Utility Improvements — City Project 05 -10 a. Resolution for Modification of Existing Construction Contract, Change Order No. 1 11. Resolution for Adoption of 2006 Public Works Permit Fees 12. 2006 Fuel Purchases — Approve Joint Purchasing Agreement with City of St. Paul 13. 61 Improvements — County Road D Court Improvements — TH 61 East Frontage Road Improvements (Beam to 1-694), City Projects 03- 07104 -06 and 4 -25 — Resolution Combining Projects for Accounting Purposes 14. County Road D Court Improvements, City Project 04 -06 — Resolution Approving Name Change to County Road D Circle 15. Financing Plan for Public Works Building Addition PUBLIC HEARINGS J. AWARD OF BIDS 1. Buckthorn Removal 2. 2006 Publishing Bid K. UNFINISHED BUSINESS TH 5 and TH 120 Property, City Project 03 -20 — Resolution Calling for Public Hearing on January 23 on Bus Garage Proposal L. NEW BUSINESS 1. 2006 Public Hearing Policies and Procedures 2. Rules of Procedure for City Council and Council Meetings 3. 2006 Council Appointments 4. Planning Commission Reappointments 5. Community Design Review Board Reappointments 6. Police Civil Service Commission Reappointments 7. Gladstone Area Redevelopment Improvements, City Project 04 -21 — Resolution Calling for Consideration of Alternative Concept for Redevelopment and Directing Additional Funds for Review 8. Political Campaign Activity Policy /State Law Violations M. COUNCIL PRESENTATIONS N. ADMINISTRATIVE PRESENTATIONS O. ADJOURNMENT Sign language interpreters for hearing impaired persons are available for public hearings upon request. The request for this service must be made at least 96 hours in advance. Please call the City Clerk's Office at (651) 249 -2401 to make arrangements. Assisted Listening Devices are also available. Please check with the City Clerk for availability. RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Amended 01 -09 -06 Agenda Item D1 DRAFT-MINUTES MAPLEWOOD CITY COUNCIL 7 - 00 P.M. Monday, December 12, 2005 Council Chambers, City Hall Meeting No. 05-28 A. CALL TO ORDER A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:00 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present David Bartol, Councilmember Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Will Rossbach, Councilmember Present D. APPROVAL OF MINUTES 1. Minutes from the City Council Meeting-November 28, 2005 Councilmember Juenemann moved to approve the minutes from the November 28, 2005 Seconded by Councilmember Rossbach Ayes-All 2. Minutes from the Special City Council Meeting-December 5, 2005 Councilmember Rossbach moved to approve the minutes from the December 05, 2005 Citv Council Meetina as oresented. Seconded by Councilmember Juenemann Ayes-All E. VISITOR PRESENTATIONS F. APPROVAL OF AGENDA M1. Council Service M2. Bloodmobile Councilmember Rossbach moved to approve the agenda as amended. Seconded by Councilmember Juenemann Ayes-All G. APPOINTMENTS/PRESENTATIONS Mayor Cardinal and Councilmember Koppen were each presented a resolution from the State Senate and a commemorative plaque from city staff for their years of leadership and service on the Maplewood City Council. City Council Meeting 12-12-05 1 H. CONSENT AGENDA Councilmember Rossbach moved to adopt consent agenda items 1, 3 -6, 8, 10, 13 -15, 17 -18 Seconded by Councilmember Koppen Ayes-All Councilmember Rossbach moved to adopt consent agenda item 2. Seconded by Councilmember Juenemann Ayes-All Councilmember Juenemann moved to adoot consent aaenda item 7. Seconded by Councilmember Rossbach Ayes-All Councilmember Rossbach moved to adopt consent agenda item 9. Seconded by Councilmember Koppen Ayes-All Councilmember Rossbach moved to adopt consent agenda item 11. Seconded by Councilmember Koppen Ayes-All Councilmember Juenemann moved to adopt consent agenda item 12. Seconded by Councilmember Koppen Ayes-All Councilmember Juenemann moved to adopt consent agenda item 16. Seconded by Councilmember Rossbach Ayes-All Mayor Cardinal moved to adopt consent agenda item 19. Seconded by Councilmember Juenemann Ayes-All 1. Approval of Claims ACCOUNTS PAYABLE: $ 1,600.00 Manual Checks # 68582 dated 11/23/2005 $ 1,058,203.91 Checks # 68583 thru # 68643 dated 11/29/2005 $ 623,976.86 Disbursements via debits to checking account dated 11/18/2005 thru 11/25/2005 $ 351,990.43 Checks # 68644 thru # 68680 dated 12/06/05 City Council Meeting 12 -12 -05 $ 227,714.70 Disbursements via debits to checking account dated 11/18/05 thru 12/01/05 $ 2,263,485.90 Total Accounts Payable 2 $ 470,466.26 Payroll Checks and Direct Deposits dated 12/02/2005 $ 2,449.75 Payroll Deduction check # 103463 thru #143465 dated 12/02/2005 $ 472,916.01 Total Payroll $ 2,736,401.91 GRAND TOTAL Ordinance to Increase Planning Fees (Second Reading) Approved the following increases in the Community Development Department Fees as listed in Exhibit A effective January 1, 2006 and approved the first reading of an ordinance (Exhibit B) to increase the planning fees: Section 1. Section 36 - 26 Section 36 - 26. /-one unange Conditional Use Permit: R1 & R2 Other Conditional Use Permit Revision: ORDINANCE NO. 8 PLANNING FEES he Zoning Code of 1 amended as follow quired: 742 1,153 630 793 Variances :, R1 & R2 Other Front Yard Setback Vacations: R1 & R2 Other Lot Divisions (Fee per lot created): City Council Meeting 12 -12 -05 is hereby application fees shall be H. W. 153 595 3 R1 & R2 Other Home Occupation Permit (initial permit) Initial permit Annual permit Comprehensive Plan Amendment Code Amendment Planned Unit Development Preliminary Plat Preliminary Plat Revision or Time Extension Final Plat Time Extensions /Renewals Section 2. Section 36 - 258 of the sign code is amended as follows: Section 36 - 258. Fees. The sign erection permit fee shall be $24' Section 3 This ord 3. Incre 85 317 637 57 1,364 890 1,812 1,636 232 399 146 Approved to increase the miscellaneous` service charges by 2.0% effective January 1, 2006 to keep up with inflation. 4. Transfers for Unassessed Improvements Authorized a $31,140 transfer from the Sanitary Sewer Fund to the Debt Service Fund for the 2003 Sewer Revenue Bonds, and a $33,460 transfer from the Water Availability Charge Fund -St. Paul Water District to the Debt Service Fund for the 2002 Improvement Refunding Bonds, and the appropriate budget changes. 5. Assessments for False Alarm Bills Adopted the following resolution to certify false alarm charges for collection with property taxes payable in 2006 and a $25.00 false alarm bill for Tom Ward at 2363 Oakridge Court be written off as he has moved: RESOLUTION 45 -12 -174 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the following delinquent false alarm charge for collection with the taxes of said property owner for the year 2005, collectible in 2006, and which includes interest at the rate of eight percent (8 %) on the total amount for one year: City Council Meeting 12 -12 -05 PROPERTY ACCOUNT STREET ADDRESS IDENTIFICATION AMOUNT* Spudsters 3001 White Bear Avenue 02.29.22.23.0009 $864.00 Corner Kick 1357 Cope Avenue 10.29.22.32.0014 54.00 Ohlson Property 3224 Rice Street 31.30.22.33.0052 27.00 Maintenance Best Buy 1885 County Road D 35.30.22.33.0021 43.20 $ 988.20 *Amount includes 8% interest. 6. Assessments for Ambulance Bills Adopted the following resolution to certify $19,443.18 of unpaid ambulance bills as special assessment for collection with 2006 property taxes with interest at the rate of eight percent on the total amount for one year. RESOLUTION 05 -12 -175 RESOLVED, that the City Clerk is hereby authorized and directed to certify to the Auditor of Ramsey County the attached ambulance service charges totaling $19,443.18 for collection with the taxes of said property owner for the year 2005, collectible in 2006 with interest at the rate of eight percent (8 %) on the total amount for one year. 7. Write Off Uncollectible Ambulance Bills for 2003 Authorized writing off $610,112.57 of ambulance bills and authorized the Finance Director to write off uncollectible accounts annually. 8. Designation of Depositories for Investments Adopted the following resolution designating depositories for time deposits of the City of Maplewood: RESOLUTION 05 -12 -180 BE IT RESOLVED, that the following be and hereby are selected as depositories for time deposits of the City of Maplewood: Washington County Bank Wells Fargo Bank BE IT FURTHER RESOLVED, that the deposits in any of the above depositories shall not exceed the amount of F.D.I.C. insurance covering such deposit unless collateral or a bond is furnished as additional security, and BE IT FURTHER RESOLVED, that funds in the above depositories may be withdrawn and wire transferred to any other depository of the city by the request of the Finance Director or Assistant Finance Director. City Council Meeting 12 -12 -05 BE IT FURTHER RESOLVED, that these depository designations are effective until December 31, 2007. 9. Budget Adjustments for 2005 Bond Issue Approved the staff recommended budget adjustments for the 2005 Bond Issue. 10. Maplewood Fire Relief Association Transfer of Assets to Oakdale Fire Relief Association Approved the agreement between the Maplewood Fire Relief Association and the Oakdale Fire Relief Association allowing the transfer of assets to take place. 11. Gladstone North Area Streets Improvements— City Project 04 -15 a. Resolution for Modification of Existing Construction Contract, Change Order No. 1 Adopted the following resolution Directing the Modification of the Existing Construction Contract for the Gladstone North Area Street Improvements, City Project 04 -15: RESOLUTION 05 -12 -173 DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 04 -15, CHANGE ORDER 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 04 -15, Gladstone North Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 04 -15, Change Order No. 1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that: 1. The mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 1 in the amount of $13,735.17. The revised contract amount is $1,780,063.75. 12. Maplewood Recycling Program — Approve Distribution of Advertisement Materials Approved the distribution of the recycling information compiled by staff, the Environmental' Committee and Eureka Recycling. 13. 2006 Temporary /Casual Part -time Pay Resolution Adopted the following resolution replacing the existing resolution establishing pay rates for temporary, seasonal, and casual part-time employees: RESOLUTION 05 -12 -178 WHEREAS, according to the Minnesota Public Employees Labor Relations act, part -time employees who do not work more than 14 hour per week and temporary /seasonal employees who work in positions that do not exceed 67 days in a calendar year, or 100 days for full -time students, are not public employees and are therefore not eligible for membership in a public employee union. City Council Meeting 12 -12 -05 NOW, THEREFORE, BE IT RESOLVED, that the following pay ranges and job classifications are hereby established for temporary/seasonal and casual part -time (14 hours or fewer /wk) employees effective August 1, 2005, upon Council approval. Accountant $10.00 -30.00 per hour Accounting Technician $9.00 -22.00 per hour Administrative Assistant $9.00 - 23.00 per hour Background Investigator $25.00 -35.00 per hour Building Inspector $14.00 -35.00 per hour Building Attendant $6.15 -12.00 per hour Clerk $6.50 -11.00 per hour Office Specialist $8.50 - 16.00 per hour Customer Service Assistant $6.15 -11.00 per hour CSO $8.00 -16.00 per hour CSO /Paramedic $12.00 - 23.00 per hour Data Entry Operator $8.00 -12.00 per hour Dispatcher $15.00- 20.00 per hour Election Judge $6.50- 12.00 per hour Election Judge - Assistant Chair $7.00 -13.00 per hour Election Precinct Chair $7.50 - 14`.00 per hour Engineering Aide $7.00 -16.00 per hour Engineering Technician $10.00 - 16.00 per hour Fire Department Custodian $600 -690 per quarter Firefighter - Paid -Per -Call $18.00 per drill Intern $6.50 - 20.00 per hour IT Technician $15.00 -20.00 per hour Laborer $6.50 -12.00 per hour Lifeguard $6.15 -14.00 per hour Receptionist $7.50 - 11.00 per hour Recreation Instructor /Leader $6.15 - 30.00 per hour Recreation Official $6.15 -25.00 per hour Recreation Worker $6.15 -18.00 per hour Theater Technician $20.00 -30.00 per hour Vehicle Technician $9.00 -15.00 per hour Video Coordinator* $11.00 -19.00 per hour Video Technician* $10.00 -18.00 per hour Water Safety Instructor (WSI) $7.50 -14.00 per hour WSI & Head Lifeguard Differential $1.00 per hour (Lifeguards or WS1s working as Head Lifeguards; Lifeguards working as WSIs) *Video positions shall be paid a guaranteed minimum flat fee of $50 for 4 hours or less. BE IT FURTHER RESOLVED, that the City Manager shall have the authority to set the pay rate within the above ranges. 14. Conditional Use Permit Review - Schlomka Landscaping (2511 Carver Avenue) Extended the two conditional use permits associated with Schlomka Landscaping located at 2511 Carver Avenue again in one year to ensure continued compliance with all conditions. 15. Annual License Lawful Gambling - Pioneer Booster Club at Bleecher's Bar Adopted the following resolution approving the lawful gambling resolution application for the Pioneer Booster Club: City Council Meeting 12 -12 -05 RESOLUTION 05 -12 -168 BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Pioneer Booster Club, to operate at Bleechers Bar located at 2220 White Bear Avenue, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. 16. Diseased Tree Program -Report on 2005 Removals Accepted the Diseased Tree Program Report for 2005 Removals. 17. Tax - Exempt Financing Request - Hill Murray School (2625 Larpenteur Avenue East) Adopted the following resolution approving Maplewood giving approval for up to $3.4 million in tax exempt revenue financing for Hill - Murray School at 2625 Larpenteur Avenue: RESOLUTION NO. 05 -12 -179 RESOLUTION OF THE CITY OF MAPLEWOOD, MINNESOTA GIVING APPROVAL TO THE ISSUANCE OF A REVENUE NOTE BY THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF MAPLEWOOD FOR EDUCATIONAL FACILITIES WHEREAS: L. On November 22, 2005 the Housing and Redevelopment Authority of the City of Maplewood (the "HRA") adopted a Resolution giving approval to the issuance of a tax - exempt Educational Facilities Revenue Note in a principal amount not to exceed $3,400,000 (the "Note ") to finance the acquisition of approximately 40 acres of land which is the current site of the Hill- Murray School campus along with an additional 4 acres of land located at 2625 Larpenteur Avenue in the City (the "Project "). The Project will be owned by The Hill - Murray Foundation (the "Borrower ") and leased to Hill- Murray School, both Minnesota nonprofit corporations. 2. Section 147(f) of the Internal Revenue Code of 1986, amended ( "TEFRA "), requires that the applicable elected representatives of the governmental unit issuing the Note give approval to issuance of the Note following holding of a public hearing. A public hearing was held by the HRA on November 22, 2005 with respect to the Project and issuance of the Note in an amount not to exceed $3,400,000. 3. The HRA has requested that the City Council of the City of Maplewood give its consent pursuant to TEFRA to facilitate the issuance of the Note by the HRA, subject to final approval of the details of issuance of the Note by the HRA. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Maplewood, that in accordance with TEFRA, the City Council hereby consents to the issuance of the Note for the purposes described in the aforesaid Resolution of the HRA, the exact details of which including, but not limited to, provisions relating to the maturities, interest rates, and redemption, are to be determined by the HRA City Council Meeting 12 -12 -05 and set forth in the Note or the Loan Agreement dated as of the date of closing between the City and the Borrower. In addition, the City Council hereby authorizes the issuance of any additional obligations (including refunding notes or bonds) by the HRA, found by the HRA to be necessary for carrying out the purposes for which the Note is issued. 18. Ambulance Rates for 2006 Adopted the following resolution establishing the 2006 Ambulance Rates: RESOLUTION 05 -12 -185 ADOPTING 2006 AMBULANCE RATES WHEREAS, the City of Maplewood is authorized to impose reasonable charges for emergency and paramedic ambulance services by Minnesota Statutes 471.476 and by special laws (Chapter 426, Laws of 1975, and Chapter 743, Laws of 1978); and WHEREAS, it is fair and reasonable to charge for services rendered based upon the distance a person is transported and by type of services provided; i.e., basic or advanced life support services as defined by Medicare. NOW, THEREFORE, BE IT RESOLVED, that the following charges shall be effective January 1, 2006: Base rates Non-transport (treatment administered) 335.00 Basic life support ambulance services $ 895.00 Advanced life support ambulance services 1 $1,170.00 Advanced life support ambulance services 2 $1,295.00 Rate per mile transported $ 14.10 BE IT FURTHER RESOLVED, that there shall be no charge when the patient has not been administered treatment and is not transported, when the patient is transported to the detoxification center, or when the patient is transported in a squad car. BE IT FURTHER RESOLVED, that if more than one person is transported, the ambulance charges will be pro' -rated between the people transported. 19. Budget Adjustment for Nature Center Donation Accepted $1,220 in donations from multiple parties toward the Blue Heron bronze sculpture from the Butterfly Garden fundraiser last summer. I. PUBLIC H Kenwood Area Street Improvements — City Project 05 -16 a. Public Hearing b. Resolution Ordering Improvement after Public Hearing a. City Manager Fursman presented the report. b. City Engineer Ahl presented specifics from the report. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The City Council Meeting 12 -12 -05 following persons were heard: Patricia Wynn, 710 Belmont Avenue East, Maplewood Raymond Bade, 691 Eldridge Avenue East, Maplewood Floyd Erickson 2094 Edgerton Street, Maplewood Gerald Meigs, 710 Belmont, Maplewood Colleen Olson, 2111 Kenwood Drive East, Maplewood Jeanette Hulet, 2021 Kenwood Drive West, Maplewood Chris Valley, 787 Bellwood Avenue East, Maplewood Jerry Ekblad, 731 Eldridge Avenue, Maplewood John Simon, 2100 Greenbrier, Maplewood Dave Shilling, 1955 Greenbrier, Maplewood d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to adopt the following resolution ordering the improvement of the Kenwood Area Street Improvements, City Proiect 05 -16: RESOLUTION 05 -12 -181 ORDERING IMPROVEMENT AFTER PUBLIC HEARING WHEREAS, a resolution of the city council adopted the 12th day of December, 2005, fixed a date for a council hearing on the proposed street improvements for the Kenwood Area Street Improvements, City Project 05 -16. AND WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was duly held on December 12, 2005, and the council has heard all persons desiring to be heard on the matter and has fully considered the same; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: 1. That it is necessary, cost- effective and feasible, as detailed in the feasibility report, that the City of Maplewood make improvements to Kenwood Area Street Improvements, City Project 05 -16. 2. Such improvement is hereby ordered as proposed in the council resolution adopted the 12th day of December 2005. 3, The city engineer is designated engineer for this improvement and is hereby directed to prepare final plans and specifications for the making of said improvement. 4. The finance director is hereby authorized to make the financial transfers necessary to implement the financing plan for the project. A project budget of $4,727,140 shall be established. The proposed financing plan is as follows: Street assessments: $ 1,356,608 (29 %) Storm assessments: $ 218,850 (5 %) Sanitary Sewer utility Fund: $ 443,245 (9 %) SPRWS Obligation: $ 72,490 (2 %) WAC Fund $ 80,000 (2 %) Environmental Utility Fund $ 303,500 (6 %) City general tax levy: $ 2,252,447 (47 %1 Total $ 4,727,140 (100 %) Seconded by Councilmember Bartol Ayes -All City Council Meeting 12 -12 -05 10 Mayor Cardinal announced a short break to allow the residents from the public hearing who wanted to leave an opportunity to exit the chambers. 2. Intoxicating Liquor License Fee Increase a. City Manager Fursman presented the report. b. REaL Director /City Clerk Guilfoile presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following person was heard: None d. Mayor Cardinal closed the public hearing. Councilmember Koppen moved to approve the following 2006 License fee requirements: The 2006 license fees are proposed as follows: Intoxicating Liquor is currently $6,995 inflation increase of 4.7% = $7,324 On -Sale Beer License is currently $212 increase by 4.7% = $222 Off -Sale Beer License is currently $55 increase by 4.7% ` $58 Seconded by Councilmember Rossbach Ayes -All 3. Proposed 2006 Budget and Tax Levy a. City Manager Fursman presented the report. b. Finance Director Faust presented specifics from the report. C. Mayor Cardinal opened the public hearing, calling for proponents or opponents. The following persons were heard: None d. Mayor Cardinal closed the public hearing. Councilmember Rossbach moved to adopt the following resolution which will levy property taxes Payable in 2006. The amounts listed in the resolution will increase the tax levy by 5.0% and cause an increase of $50 or less in annual city taxes on 62% of the homes: RESOLUTION 05 -12 -176 ADOPTING A BUDGET FOR 2006 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that a budget for 2006 is hereby adopted as outlined in the following summary: City Council Meeting 12 -12 -05 11 BE IT FURTHER RESOLVED that the department appropriations totaling as listed in the budget booklet are hereby approved for the 2006 Operating Budget: BE IT FURTHER RESOLVED that the expenses for the Community Center Operations Fund may exceed the appropriation provided that the net operating income before other revenues and expenses excluding depreciation for 2006 is not less than. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2006 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS FIRE TRUCK REPLACEMENT LEGACY VILLAGE TAX ABATEMENT DISTRICT OPEN SPACE PARK DEVELOPMENT PUBLIC SAFETY COMMUNICATION SYSTEM REDEVELOPMENT TAX INCREMENT ECONOMIC DEV. DISTRICT #1- 5 TAX INCREMENT HOUSING DISTRICT #1 -1 TAX INCREMENT HOUSING DISTRICT #1 -2 TAX INCREMENT HOUSING DISTRICT 1 -3 TAX INCREMENT HOUSING DISTRICT #1 -4 TAX INCREMENT HOUSING DISTRICT" #1 -5 TAX INCREMENT HOUSING DISTRICT #1 -6 TAX INCREMENT HOUSING DISTRICT #1 -7 TAX INCREMENT HOUSING DISTRICT #1 -8 WATER AVAILABILITY CHARGE — NO. ST. PAUL WATER AVAILABILITY CHARGE — ST. PAUL TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $138,220 280,380 70 230 450,000 800 60 22,700 170 170 160 47,870 39,630 94,050 170 19,830 40 810 $1,095,360 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2006 Debt Service Budget: City Council Meeting 12 -12 -05 12 CAPITAL DEBT OPERATING IMPROVEMENTS SERVICE B B B T Estimated Balances 01 -01 -06 $42,797,663 $889,867 $7,189,536 $50,877,066 Revenues 28,741,540 1,1 18,450 5,226,100 $35,086,090 Net other increases (454,340) 1,089,750 448,890 $1,084,300 (decreases) Expenditures (28,598,620) (1,095,360) (6,192,400) ($35,886,380) Estimated Balances 12 -31 -06 $42,486,243 $2,002,707 $6,672,126 $51,161,076 BE IT FURTHER RESOLVED that the department appropriations totaling as listed in the budget booklet are hereby approved for the 2006 Operating Budget: BE IT FURTHER RESOLVED that the expenses for the Community Center Operations Fund may exceed the appropriation provided that the net operating income before other revenues and expenses excluding depreciation for 2006 is not less than. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2006 Capital Improvements Budget: CAPITAL IMPROVEMENT PROJECTS FIRE TRUCK REPLACEMENT LEGACY VILLAGE TAX ABATEMENT DISTRICT OPEN SPACE PARK DEVELOPMENT PUBLIC SAFETY COMMUNICATION SYSTEM REDEVELOPMENT TAX INCREMENT ECONOMIC DEV. DISTRICT #1- 5 TAX INCREMENT HOUSING DISTRICT #1 -1 TAX INCREMENT HOUSING DISTRICT #1 -2 TAX INCREMENT HOUSING DISTRICT 1 -3 TAX INCREMENT HOUSING DISTRICT #1 -4 TAX INCREMENT HOUSING DISTRICT" #1 -5 TAX INCREMENT HOUSING DISTRICT #1 -6 TAX INCREMENT HOUSING DISTRICT #1 -7 TAX INCREMENT HOUSING DISTRICT #1 -8 WATER AVAILABILITY CHARGE — NO. ST. PAUL WATER AVAILABILITY CHARGE — ST. PAUL TOTAL CAPITAL IMPROVEMENTS BUDGET APPROPRIATIONS $138,220 280,380 70 230 450,000 800 60 22,700 170 170 160 47,870 39,630 94,050 170 19,830 40 810 $1,095,360 BE IT FURTHER RESOLVED that the Finance Director shall establish a budget for each public improvement project when the Council orders the project and that the budget amounts shall be recorded at amounts specified in the feasibility study for the project. BE IT FURTHER RESOLVED that the following appropriations are hereby approved for the 2006 Debt Service Budget: City Council Meeting 12 -12 -05 12 $4,065,000 Principal 2,109,450 Interest 6,520 Paying Agent Fees 8,300 Interest — Interfund loans 3,130 Investment Management $6,192,400 TOTAL DEBT SERVICE BUDGET APPROPRIATIONS BE IT FURTHER RESOLVED that the above budgets for Governmental Funds are hereby adopted for financial reporting and management control. BE IT FURTHER RESOLVED that the above budgets for all other funds are hereby adopted for management purposes only. BE IT FURTHER RESOLVED that the transfer of appropriations among the various accounts, within a fund, shall only require the approval of the City Manager or his designee. However, City Council approval is required for transfers from contingency accounts. BE IT FURTHER RESOLVED that all appropriations which are not encumbered or expended at the end of the fiscal year shall lapse and shall become part of the unencumbered fund balance which may be appropriated for the next fiscal year except appropriations for capital improvement projects which shall not lapse until the project is completed or canceled by the City Council. BE IT FURTHER RESOLVED that $168,000 of the fund balance in the General Fund is designated for contingencies. Seconded by Councilmember Juenemann Ayes -All Councilmember Rossbach moved to adopt the following resolution adopting the 2006 budget. This includes revisions to the proposed budget that are listed in Exhibit A: RESOLUTION 05 -12 -177 CERTIFYING TAXES PAYABLE IN 2006 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MAPLEWOOD, MINNESOTA that: 1. The following amounts of taxes be levied for 2005, payable in 2006, upon the net tax capacity in said City of Maplewood, for the following purposes: Operations $11,089,570 Debt Services 2,315,500 TOTAL LEVY $13,405,070 2. In addition, there is a $701,300 market value based referendum levy for 2005 payable in 2006 to finance the debt service on the 2002 Open Space Refunding Bonds and the 2000 Fire Safety Bonds. 3. The next tax capacity based levy of $2,315,500 for Debt Service and the market value based referendum levy of $701,300 total $3,016,800. This is a net decrease of $561,535.60 in the scheduled levy of $4,512,274.60. The breakdown by Debt Service Fund is attached as Exhibit A. City Council Meeting 12 -12 -05 13 J IN Seconded by Councilmember Juenemann Ayes -All Councilmember Rossbach moved to ask staff to review the possibility of a bi- annual budget system. Seconded by Mayor Cardinal Ayes -All AWARD OF BIDS None UNFINISHED BUSINESS 1. Roselawn Traffic Issues (35E to Rice) — City Project 05 -25 — Review of Traffic Engineer's Findings a. City Manager Fursman presented the report. b. City Engineer Ahl presented specifics from the report. C. Tom Sohrweide, Short, Elliot, Hendrickson Inc., provided specifics from the report. The following persons were heard: Clarence Olson, 250 Roselawn Avenue, Maplewood William Macoskey, 106 East Roselawn, Maplewood Carolyn Peterson, 1803 Gervais Avenue, Maplewood Lee Rossow, Owner of Comfort Bus Company Paul Nolan, 498 Roselawn, Maplewood Richard Conrad, 148 Roselawn, Maplewood Jon Strantz, 112 Roselawn, Maplewood Kerry Kapaun, 113 Roselawn, Maplewood City Council Meeting 12 -12 -05 14 SC HEDULED ADOPTED INCREASE LEVY LEVY fIDECREASE3 334 G.0 REFUNDING BONDS 1998B I 1 9 F 66� 00 I35 700 OG 14'3,134 00 335 G-0 IMPROVEMENT BONDS - 1999A 50.505:00 67 0 =00 OG 7,405 00 337 G-0, FIRE SAFETY BONUS - 2000A 311 777.00 310 70O.OG 4,02100 338 G.O. EQUIPMENT CERTIFICATES - 200'1 A 195.515.00 19o.970.00 (4,645M 339 G.00, IN1PRO VEMENT BOND - 2001B 177 323.78 178.000.0 €} 1,270.22 340 G.O. IMPROVEP.1ENT REFUNDING BONDS 20010 61,175,63 ;01, .75 s;3.1 341 G IMPRO VEN1ENT BONDS 2002A 246.224.00 (241 342 G.0 IMPROVEMENT REFUNDING BONGS 20028 515 035:00 021 800 DO 5.754.00 343 G.OI, TAX INCREMENT REFUNDING BONDS - 2002C 022101:00 341.4O&DO (280,791.00 344 G.01. [OPEN SPACE REFUNDING BONDS - 2002D 4051 261.00 384,60M() (20 661.00) 345 G.O, IP,1PROVEN1ENT BONDS - 2003A 167.520-00 17130O.00 3,780-00 347 10 REFUNDING SON GS 2O04A 10559.84 18.50O G 1,84010, 348 G.0 IMPROVEMENT BONUS - 2004 328.113:52 {313. 3 52;] 340 G.0 TAX ABATErvIENT'BONDS - 2004C" 15t273:00 3 R 7, RM00 1511,557 00 350 G.O. CAPITAL 1I0PROVEN.IENT ELAN BONES - 20041 54.802.00 54.500.00 ( 352 G.O. TAX INCREMENT REFUNDING BONDS -2004F 155.322:83 317,900.00 152.577.17 TOTALS S3.578 3, 0 1 6 8M 00 {531,535 60 Seconded by Councilmember Juenemann Ayes -All Councilmember Rossbach moved to ask staff to review the possibility of a bi- annual budget system. Seconded by Mayor Cardinal Ayes -All AWARD OF BIDS None UNFINISHED BUSINESS 1. Roselawn Traffic Issues (35E to Rice) — City Project 05 -25 — Review of Traffic Engineer's Findings a. City Manager Fursman presented the report. b. City Engineer Ahl presented specifics from the report. C. Tom Sohrweide, Short, Elliot, Hendrickson Inc., provided specifics from the report. The following persons were heard: Clarence Olson, 250 Roselawn Avenue, Maplewood William Macoskey, 106 East Roselawn, Maplewood Carolyn Peterson, 1803 Gervais Avenue, Maplewood Lee Rossow, Owner of Comfort Bus Company Paul Nolan, 498 Roselawn, Maplewood Richard Conrad, 148 Roselawn, Maplewood Jon Strantz, 112 Roselawn, Maplewood Kerry Kapaun, 113 Roselawn, Maplewood City Council Meeting 12 -12 -05 14 Mayor Cardinal moved to accept the report of the City's traffic consultant on the Roselawn- Jackson area traffic issues, directed the Community Development Director to conduct a review of the CUP for Comfort Bus as provided by City Code: direct a letter to SPRWS requesting assistance with routing of their truck traffic to their Rice Street facility and restrict parking as recommended by the Traffic Engineer at the Roselawn- Jackson intersection: Seconded by Councilmember Koppen Ayes -All L. NEW BUSINESS Maplewood Mall Area Transportation Improvements Project Financing Summary and Budget Adjustments a. Hazelwood Street Improvements (C to Beam), City Project 01 -16 b. County Road D East (TH 61 to Southlawn), City Project 02 -07 C. County Road D West (TH 61 to Highridge), City Project 02 -08 d. Kennard Street Improvements (Beam to Cty Rd D), City Project 03 -04 e. TH 61 Improvements (Beam to 1 -694), City Project 03 -07 f. County Road C Area Streets, City Project 03 -18 g. Legacy Parkway (Kennard to Hazelwood), City Project 03 -26 h. Hazelwood Street (Beam to D), City Project 03 -39 i. Bruce Vento Trail Extension (Beam to Buerkle), City Project 04 -02 j. County Road D Court, City Project 04 -06 k. TH 61 East Frontage Road (New Cty D to Old Cty D), City Project 04 -25 a. City Manager Fursman presented the report. b. City Engineer AM presented specifics from the report. Councilmember Koppen moved to approve the following budget adjustments: • Hazelwood (01 -16) : Transfer $66,350 from the Sewer Fund • County Road D East (02 -07); o Add interest on investments: $ 61,257_ o Ramsey Co. Payment for Trail: $ 389,680 o Regional Rail Payment for Railroad: $ 906,645 o Additional bonding in 2006: $1,671,538 o Total budget adjustment: $3,029,120 o Add SPRWS Payment: $ 33,378 o Add Vadnais Heights Work: $ 44,000 o Add Developer Payment: $ 45,000 o Additional bonding in 2006: $468,544 o Total Budget Adjustment: $590,922 • Kennard Street (03 -04): Add a payment from SPRWS for $20,505. • TH 61 Area Improvements, County Road D Court, TH 61 Frontage Road (03- 07,04- 06,04-25): o Add SPRWS Payment: $26,483 o Add MnDOT Payment: $45,000 o Total Budget Adjustment: $71,483 • Hazelwood Street (03 -39): Recognize interest received on investments of $19,524. Seconded by Councilmember Bartol Ayes-All 2. Reduced Front Yard Setback Request — Detached Garage (1948 Kenwood Drive) a. City Manager Fursman presented the report. City Council Meeting 12 -12 -05 15 b. Planner Roberts presented specifics from the report. Lisa Schnose, the applicant, was present for council questions. d. The following persons were heard: Jeff Surine, 1951 Kenwood Drive, Maplewood Councilmember Juenemann moved to extend the meeting until all agenda items were addressed. Seconded by Councilmember Rossbach Ayes -Mayor Cardinal, Councilmembers Bartol, Juenemann and Rossbach Nay - Councilmember Koppen Jeff Surine, continued his statement Mike Zalk, 1946 Kenwood Drive, Maplewood Councilmember Rossbach moved to apr have at least two -foot front vard setback r ove the 26 -foot reduced front for the detached aaraoe for the so it would city, and city staff may approve minor changes to the plans. Seconded by Councilmember Juenemann Ayes - Councilmembers Juenemann and Rossbach Nays -Mayor Cardinal, Councilmembers Bartol and Koppen Motion failed. 3. Easement Vacation - Legacy Village (west of Southlawn Drive, south of Legacy Parkway) a. City Manager Fursman presented the report. b. Senior Planner Ekstrand presented specifics from the report. C. Commissioner Grover presented the Planning Commission Report. Councilmember Rossbach moved to table the resolution vacating the drainage and utility easements on the proposed Ramsey County Library site at Legacy Village. Seconded by Councilmember Juenemann Jason Thomas, Hartford Group, provided further specifics on the easement vacation and answered council questions. City Attorney Kelly clarified the sixty day limit and timing issues regarding the design and approval process with Ramsey County. Councilmember Rossbach withdrew his motion. Councilmember Koppen moved to adopt the following resolution vacating the drainage and utility easements on the proposed Ramsey County Library site at Legacy Village: EASEMENT VACATION RESOLUTION 05 -12 -186 WHEREAS, Mr. Jason Thomas, of the Hartford Group, applied for the vacation of a 20- foot -wide City Council Meeting 12 -12 -05 16 drainage and utility easement on the proposed Ramsey County Library site in Legacy Village. This easement is described as follows: The South ten (10) feet of Lot 1, Block 4, Legacy Village of Maplewood; LESS AND EXCEPT: The West ten (10) feet of the South ten (10) feet of Lot 1, Block 4; LESS AND EXCEPT: The East ten (10) feet of the South ten (10) feet of Lot 1, Block 4. The North ten (10) feet of Lot 2, Block 4, Legacy Village of Maplewood; LESS AND EXCEPT: The West ten (10) feet of the North ten (10) feet of Lot 2, Block 4; LESS AND EXCEPT: The East ten (10) feet of the North (10) feet of Lot 2, Block 4. WHEREAS, on November 21, 2005, the planning commission held a public hearing. The city staff published a notice in the Maplewood Review and sent a notice to the abutting, property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The planning commission also considered reports and recommendations from the city staff. The planning commission recommended that the city council approve this request. WHEREAS, on December 12, 2005, the city council approved this request after considering the recommendations of staff and the planning commission. WHEREAS, after the city approves this vacation, the public interest in the property will go to the adjoining property. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described vacation because the vacation is in the public interest since these easements would serve no public purpose. As a condition of this vacation, the applicant shall combine both lots into one legally - described property before obtaining a building permit. Seconded by Councilmember Bartol Ayes-All 4. Tire View Estate Preliminary Plat (east of Highway 61 at new County Road D) a. City Manager Fursman presented the report. b. Senior Planner Ekstrand presented specifics from the report. C. Commissioner Grover presented the Planning Commission Report. Councilmember Rossbach moved to approve the Tire View Estate preliminary and final plat as submitted. Approval is subject to the conditions state in the March 18, 2005 letter from MnDOT. Seconded by Councilmember Juenemann Ayes-All 5. Regions Sleep Health Center (2688 Maplewood Drive North) a. Conditional Use Permit b. Building Setback Variance C. Zoning Map Change — R -1 (single dwellings) to M -1 (light manufacturing) d. Design Approval a. City Manager Fursman presented the report. b. Senior Planner Ekstrand presented specifics from the report. City Council Meeting 12 -12 -05 17 C Boardmember Olson presented the Community Design Review Board Report. d. Commissioner Grover presented the Planning Commission Report. e. Steve Doherty, the architect, responded to council questions. Councilmember Juenemann moved to adopt the following resolution approving a conditional use permit for 2688 Maplewood Drive for a building in an M1 (light manufacturing) district that would be within 350 feet of residential property: CONDITIONAL USE PERMIT RESOLUTION 05 -12 -182 WHEREAS, Pope Associates applied for a conditional use permit to construct a commercial building within 350 feet of residentially -zoned property. The proposed building would be set back varying distances from abutting residential lot lines at distances of 55 feet, 67 feet and 122 feet. WHEREAS, this permit applies to 2688 Maplewood Drive. The legal description is: Back portion of the parcel (Parcel A): The South 189.50 feet Lot 6, Kohlman's Lakeview Addition, as measured at a right angle to the South line of said Lot 6, according to the recorded plat thereof on file and of record in the office of the County Recorder Ramsey County, Minnesota. Front portion of the parcel (Parcel B Commencing at a point on the West line of Lot' South of the Northwest corner of said Lot 6; the Section 4, Township 29, North, Range 22 Wes Road known as Highway Number One; thence said White Bear Road to a point 383.8 feet No a line 383.8 feet North of and parallel to the Sc line of said Lot 6; thence North along the West Ramsey County, Minnesota. 5, Kohlman's Lakeview Addition, and 200 feet nce West on a line parallel to the South line of to a point on the Easterly line of the White Bear Southwesterly along the Southeasterly side of h of the South line of Section 4; thence East on ith line of said Section 4 to a point on the West ine of said Lot 6 to the point of beginning, Abstract Property (Parcel A)' Torrens Property (Parcel B) Torrens Certificate No. 530624 WHEREAS, the history of this conditional use permit is as follows: 1. On November 21, 2005, the planning commission recommended that the city council approve this permit. The planning commission held a public hearing. City staff published a notice in the paper and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing a chance to speak and present written statements. 2. The city council reviewed this request on December 12, 2005. The council considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approve the above - described conditional use permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with the City's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. City Council Meeting 12 -12 -05 18 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public. facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. Approval is subject to the following conditions: 1. All construction shall follow the site plan that the city has date- stamped October 27, 2005. The director of community development may approve minor changes. 2. The proposed construction must be substantially started, or the proposed use utilized, within one year of council approval or the permit shall become null and void. The council may extend this deadline for one year. 3. The city council shall review this permit in one year. 4. The parking lot lights for the rear parking lot must be of a style that has concealed bulbs and lenses. This lighting must not give off more light than a typical residential wall or yard light. Light - intensity maximums must meet code requirements. 5. Provide a revised parking lot screening plan for the rear parking lot that provides screening that is at least six feet tall and 80 percent opaque on the north /northeast and south /southeast sides. 6. The applicant shall work with staff to eliminate or reduce the number of parking stalls in the back of the building. This area shall be designated as "proof of parking" or "future parking." The applicant shall provide 9'l2 -foot -wide spaces for patient parking as required by code. Employee parking spaces may be 9 feet wide and must be signed as such. Handicap parking spaces shall comply with ADA (Americans with Disabilities Act) requirements. 7. Any activity that generates noise, sounds, or disturbances that can be heard by the abutting residential home owners shall be prohibited between 7 p.m. and 7 a.m. Mondays through Saturdays and all day on Sundays as required by Section 18 -111 of the city code. Seconded by Councilmember Rossbach Ayes -All Councilmember Koppen moved to adopt the following resolution approving a 20 -foot setback variance allowing the proposed Regions Sleep - Health Center to be constructed 30 feet from the northerly lot line: City Council Meeting 12 -12 -05 19 VARIANCE RESOLUTION 05 -12 -183 WHEREAS, Pope Associates has applied for a variance from the zoning ordinance. WHEREAS, this variance applies to 2688 Maplewood Drive. The legal description for the portion of the subject lot to be rezoned (Parcel A) is: Back portion of the parcel (Parcel A): The South 189.50 feet Lot 6, Kohlman's Lakeview Addition, as measured at a right angle to the South line of said Lot 6, according to the recorded plat thereof on file and of record in the office of the County Recorder Ramsey County, Minnesota. Front portion of the parcel (Parcel B): Commencing at a point on the West line of Lot 6, Kohlman's Lakeview Addition, and 200 feet South of the Northwest corner of said Lot 6; thence West on a line parallel to the South line of Section 4, Township 29, North, Range 22 West, to a point on the Easterly line of the White Bear Road known as Highway Number One; thence Southwesterly along the Southeasterly side of said White Bear Road to a point 383.8 feet North of the South line of Section 4 thence East on a line 383.8 feet North of and parallel to the South line of said Section 4 to a point on the West line of said Lot 6; thence North along the West line of said Lot 6 to the point of beginning, Ramsey County, Minnesota. Abstract Property (Parcel A) Torrens Property (Parcel B) Torrens Certificate No. 530624 WHEREAS, Section 44 -20( c)(6)(b) of the Maplewood Code of Ordinances requires that commercial buildings be set back at least 50 feet from a residential lot line. WHEREAS, the applicant is proposing to construct a commercial building with a 30 -foot setback from a residential lot line. WHEREAS, this requires a variance of 20 feet. WHEREAS, the history of this variance is as follows: 1. On November '21,,2005, the planning commission recommended that the city council approve this variance. The planning commission held a public hearing. City staff published a notice in the Maplewood Review and sent notices to the surrounding property owners as required by law. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. 2. The city council reviewed this request on December 12, 2005. The council considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described variance for the following reasons: Providing a 50 -foot setback would cause the applicant undue hardship by requiring a setback from a nonconforming use that is temporary and destined to be redeveloped with a complying, M1 use. 2. This variance would be in keeping with the spirit and intent of the ordinance since there would still be an ample 30 -foot setback from the northerly lot line. City Council Meeting 12 -12 -05 20 Seconded by Councilmember Rossbach Ayes -All Councilmember Koppen moved to adopt the following resolution rezoning the back of 2688 Maplewood Drive from R1 (single dwelling residential) to M1 (light manufacturing). This rezoning is based on the findings required by code and also because the Maplewood Comprehensive Land Use Plan already guides this property as M1: RESOLUTION: ZONING MAP CHANGE 45 -12 -184 WHEREAS, Pope Associates applied for a change in the zoning map from R1 (single dwelling residential) to M1 (light manufacturing). WHEREAS, this change applies to the property at 2688 Maplewood Drive. The legal description is: Back portion of the parcel (Parcel A): The South 189.50 feet Lot 6, Kohlman's Lakeview Addition, as measured at a right angle to the South line of said Lot 6, according to the recorded plat thereof on file and of record in the office of the County Recorder Ramsey County, Minnesota. Front portion of the parcel (Parcel B): Commencing at a point on the West line South of the Northwest corner of said Lo Section 4, Township 29, North, Range 2 Road known as Highway Number One; tl said White Bear Road to a point 383.8 fe a line 383.8 feet North of and parallel to 1 line of said Lot 6; thence North along the Ramsey County, Minnesota. 6, Kohlman's Lakeview Addition, and 200 feet !nce West on a line parallel to the South line of to a point on the Easterly line of the White Bear Southwesterly along the Southeasterly side of th of the South line of Section 4; thence East on ith line of said Section 4 to a point on the West line of said Lot 6 to the point of beginning, Abstract Property (ParcE Torrens Property (Farce Torrens Certificate No. F , the history of this change is as follows: On November 21, 2005, the planning commission held a public hearing to consider this rezoning. The city staff published a notice in the Maplewood Review and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing an opportunity to speak and present written statements. The planning commission recommended that the City Council approve the change. On December 12, 2005, the city council reviewed this rezoning and approved the change. The Council also considered reports and recommendations from the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the city council approved the above - described change in the zoning map for the following reasons: The proposed change is consistent with the spirit, purpose and intent of the zoning code. City Council Meeting 12 -12 -05 21 2. The proposed change will not substantially injure or detract from the use of neighboring property or from the character of the neighborhood, and that the use of the property adjacent to the area included in the proposed change or plan is adequately safeguarded. 3. The proposed change will serve the best interests and conveniences of the community, where applicable, and the public welfare. 4. The proposed change would have no negative effect upon the logical, efficient, and economical extension of public services and facilities, such as public water, sewers, police and fire protection and schools. 5. The Maplewood Comprehensive Plan already designates this property for M1. Seconded by Councilmember Bartol Ayes-All Councilmember Koppen moved to approve the plans date - stamped October 27, 2005, for the applicant/developer complying with the following conditions: 1. Repeat this review in two years if the city has not issued a building permit for this 'project. 2. Comply with all conditions of Erin Laberee's engineering report dated November 17, 2005. 3. Obtain a permit from the Ramsey /Washington Metro Watershed District before the issuance of a building permit. 4. The applicant shall work with staff to eliminate or reduce the number of parking stalls in the back of the building. This area shall be designated as "proof of parking" or "future parking." The applicant shall provide 9'12- foot -wide spaces for patient parking as required by code. Employee parking spaces may be 9 feet wide and shall be signed as such. Handicap parking spaces shall comply with ADA (Americans with Disabilities Act) requirements. 5. Provide a revised parking lot screening plan for staff approval for the rear parking lot that provides screening that is at least six feet tall and 80 percent opaque on the north /northeast and south /southeast sides. 6. The applicant must provide an in -ground irrigation system as required by code. The area around the pond does not need to be sprinklered. 7. The design of the trash enclosure shall be submitted to staff for approval. The materials and colors of the enclosure shall match the building. 8. Provide cash escrow, in the amount of 150 percent of the cost of completing the landscaping and exterior site improvements before the applicant shall obtain a building permit. 9. The community design review board shall approve major changes to these plans. Minor changes may be approved by staff. Seconded by Councilmember Bartol Ayes-All 6. Afton Heights Park Wetland Restoration Order a. City Manager Fursman presented the report. b. Parks and Recreation Director Anderson presented specifics from the report. City Council Meeting 12 -12 -05 22 Councilmember Koppen directed the completion of the wetland restoration order as outlined in the November 28, 2005 letter with the monies to be allocated from the park development fund. It is further understood that staff will negotiate a resolution of the correction fees to pay back a portion of not all of the correction costs based on the SEH independent findings. M Seconded by Mayor Cardinal Ayes-All COUNCIL PRESENTATIONS rdinal and Council. m M Council Service - Councilmember Juenemann thanked Mayor Councilmember Koppen for their support and service on the 2. Bloodmobile- Monday, December 19 1:00 to 4:00 p Hall. Reservations can be made on the city website. oodmobile will be at City ADMINISTRATIVE PRESENTATIONS 1. The December 26, 2005 City Council Meeting has been cancelled. Mayor Cardinal thanked all department heads and City Attorney Kelly for being jobs. ADJOURNMENT Mayor Cardinal adjourned the meeting at 12:15 a.m. City Council Meeting 12 -12 -05 at their 23 AGENDA NO. H -1 AGENDA REPORT TO: City Council FROM: Finance Director RE: APPROVAL OF CLAIMS DATE: January 9, 2006 Attached is a listing of paid bills for informational purposes. The City Manager has reviewed the bills and authorized payment in accordance with City Council approved policies. ACCOUNTSPAYABLE: $ 272,030.47 Checks # 68681 thru # 68744 dated 12/1312005 $ 275,863.43 Disbursements via debits to checking account dated 12/02105 thru 12108%05 $ 3,650.00 Manual Checks # 68745 thru # 68746 dated 12/13105 thru 12114%05 $ 885,582.09 Checks # 68747 thru # 68820 dated 12/16105 thru 12120%05 s 1,874.94 EFT # 68821 dated 12120105 $ 89,413.77 Disbursements via debits to checking account dated 12109105 thru 12/14105 $ 278,112.67 Checks # 68822 thru # 68892 dated 12/27105 $ 253,724.96 Disbursements via debits to checking account dated 12115/05 thru 12/21/05 $ 129.73 EFTS # 68893 dated 01103/06 $ 579,104.01 Checks # 68894 thru # 68940 dated 01/03105 $ 108,361.82 Disbursements via debits to checking account dated 12/22105 thru 12/29/05 $ 2,747,847.89 Total Accounts Payable PAYROLL s 452,898.30 s 2,404.75 s 457,742.63 s 200.00 s 913,245.68 Payroll Checks and Direct Deposits dated 12/16/05 Payroll Deduction check # 103586 thru # 103588 dated 12/16/05 Payroll Checks and Direct Deposits dated Payroll Deduction check # 103715 dated 12/30/05 Total Payroll $ 3,661,093.57 GRAND TOTAL Attached is a detailed listing of these claims. Please call me at 651 -249 -2902 if you have any questions on the attached listing. This will allow me to check the supporting ds attachments P :\EXCEL\APRCLMS\2005 \05- AprCims 12 -09, 12 -16, 12 -23, 12 -30 vchlist 12/09/2005 12:16:57 PM Check Register CITY OF MAPLEWOOD Check Date Vendor Description /Accoun Amount 68681 12/13/2005 00014 AT&T MANAGED INTERNET SRV - NOV 1,013.60 68682 12/13/2005 01908 ADMINISTRATION, DEPT OF WIDE AREA NETWORK - OCT 392.00 WIDE AREA NETWORK - OCT 37.00 68683 12/13/2005 00049 ADT SECURITY SERVICES SECURITY ANNUAL SERVICE 7,014.57 SECURITY SERVICE - 5,825.97 SECURITY TERMINATION CHARGE 609.24 68684 12/13/2005 01024 AGRICULTURE, DEPT OF PESTICIDE LICENSE RENEWAL 10.00 68685 12/13/2005 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEE 11/19 - 1,671.36 68686 12/13/2005 00198 BOARD OF WATER COMMISSIONERS WATER UTILITY 294.07 68687 12/13/2005 00216 BRIGGS & MORGAN, P.A. PROF SRVS FOR DEV 1,145.00 68688 12/13/2005 00230 BRYAN ROCK PRODUCTS, INC. ROCK FOR BASE MATERIAL 2,203.96 68689 12/13/2005 03555 BUSCH SYSTEMS INTL INC RECYCLING BINS 4,140.00 68690 12/13/2005 00279 CEMSTONE PRODUCTS CO. CONCRETE 469.27 68691 12/13/2005 00358 DGM INC. TOW FORFEITURE VEHICLE 122.48 TOW FORFEITURE VEHICLE 143.78 TOW FORFEITURE VEHICLE 111.83 TOW FORFEITURE VEHICLE 90.53 TOW FORFEITURE VEHICLE 111.83 TOW FORFEITURE VEHICLE 143.78 TOW FORFEITURE VEHICLE 111.83 TOW FORFEITURE VEHICLE 111.83 TOW FORFEITURE VEHICLE 111.83 TOW FORFEITURE VEHICLE 111.83 68692 12/13/2005 01973 ERICKSON OIL PRODUCTS INC CAR WASHES - NOV 72.00 68693 12/13/2005 00003 ESCROW REFUND REF R ERWIN - GRADING ESCOW 2,000.00 68694 12/13/2005 00003 ESCROW REFUND REF JOE O'BRIEN - GRADING ESC 500.00 68695 12/13/2005 00003 ESCROW REFUND REF GREGORY HENSRUD - 300.00 68696 12/13/2005 00003 ESCROW REFUND REF SCOTT POST - GRADING ESC 300.00 68697 12/13/2005 01401 FIRST STUDENT INC BUS TO MN ZOO - MCC PROG 326.40 BUS TO THEATRE - MCC FROG 194.10 68698 12/13/2005 03560 FLORIN, JOLYN ANN MCC PROGRAM INSTRUCTOR 203.00 68699 12/13/2005 03365 FRANZEN, NICK REIMS MILEAGE & INTERNET 11/15 78.36 68700 12/13/2005 02252 GERHOLDT, JAMES E LIVE REPTILE DISPLAY 10/21 275.00 68701 12/13/2005 00610 GULDENS ROADHOUSE INC PROJ 02 -08 REIMS TEMP SIGN & 1,794.50 68702 12/13/2005 00660 HENNEPIN TECHNICAL COLLEGE FIRE FIGHTER TRAINING 241.60 68703 12/13/2005 03155 HIBBERD, JOSEPH H FOOD INSPECTIONS 2,131.25 68704 12/13/2005 03553 HILLYARD BUFF /RECOAT MCC FLOOR 3,272.77 BUFF /RECOAT MCC FLOOR 371.09 BUFF & RECOAT FLOORS 1,980.00 68705 12/13/2005 00483 IDEACOM MID - AMERICA INSTALL NEW IPSLA RED PHONE 1,271.62 68706 12/13/2005 00718 INDEPENDENT SCHOOL DIST #622 GYM RENTAL 166.00 68707 12/13/2005 01894 KELLY & FAWCETT PA LEGAL SERVICES - NOV 13,328.92 PROSECUTION FEE - NOV 9,825.00 68708 12/13/2005 02728 KIMLEY -HORN & ASSOCIATES INC PROJ 02 -07 PROF SRVS THRU 1,073.47 PROJ 02 -07 PROJ SRVS THRU 6,126.93 PROJ 04 -21 PROF SRVS THRU 5,501.39 PROJ 05 -07 PROF SRVS THRU 6,696.55 PROJ 05- 31/03 -22 PROF SRVS 3,919.35 68709 12/13/2005 01897 KRAUS - ANDERSON CONSTRUCTION CO REF GRADING ESC - 2985 9,513.95 68710 12/13/2005 00827 L M C I T CLAIM DEDUCTIBLE 18,576.42 68711 12/13/2005 00915 M W O A MEMBER DUES 25.00 68712 12/13/2005 00935 MAPLEWOOD FIRE FIGHTERS RELIEF ANNUAL CONTRIBUTION 81,000.00 68713 12/13/2005 01951 MEDICARE REFUND REF DUP PYMT - AMB 05019998 299.45 68714 12/13/2005 01028 MN STATE TREASURER STAX MONTHLY SURTAX - NOV 3,682.20 68715 12/13/2005 01096 MOGREN BROS BLACK DIRT 18.11 BLACK DIRT 18.11 BLACK DIRT 108.63 2 68716 1211312005 03554 MOGREN, PATRICK REF GRADING ESC - 2855 1,513.26 68717 12/13/2005 03552 NIEZGOCKI, DANIEL REF GRADING ESC - 2076 1,161.51 68718 12/13/2005 01174 NORTH ST PAUL- MAPLEWOOD- SPONSORS OF WINE FEST 2005 690.00 68719 12/13/2005 02886 OERTEL ARCHITECTS PROJ 03 -19 PROF CONSULTING 3,477.36 68720 12/13/2005 01218 ON SITE SANITATION TEMP BATHROOMS 154.50 68721 12/13/2005 00001 ONE TIME VENDOR REF ERICA GALLEGOS - HALF OF 250.00 68722 12/13/2005 00001 ONE TIME VENDOR REF KEVIN BERGLUND -MCC 160.25 68723 12/13/2005 00001 ONE TIME VENDOR REF ROBERT SCHMINKE - 80.75 68724 12/13/2005 00001 ONE TIME VENDOR REF DICK FREIMUTH - 17.04 68725 12/13/2005 01225 OSWALD HOSE & ADAPTERS FIRE TRUCK HOSES 147.00 FLUSHING HOSE ON SWEEPER 87.86 FIRE TRUCK HOSES 510.50 68726 12/13/2005 01337 RAMSEY COUNTY -PROP REC & REV BRUSH BUNDLES FOR 1,065.00 68727 12/13/2005 01360 REINHART FOODSERVICE MERCH FOR RESALE 230.10 68728 12/13/2005 03446 RICK JOHNSON DEER & BEAVER INC DEER REMOVAL 100.00 68729 12/13/2005 03556 ROETTGER WELDING INC RAILING FOR WATER SLIDE 235.00 68730 12/13/2005 03318 RON ANDERSON CONTRUCTION REF GRADING ESC - 676 2,523.56 68731 12/13/2005 02001 ROSEVILLE, CITY OF JOINT POWERS AGREEMENT MIS - 625.00 68732 12/13/2005 03557 SIKORA, PAUL REFEREE CLINIC HEAD 75.00 68733 12/13/2005 01504 ST PAUL, CITY OF RECORD MGMT SOFTWARE FEES • 3,798.00 RECORD MGMT SOFTWARE FEES 3,798.00 SEWER MAINT AGREEMENT 2004 6,071.23 SEWER MAINT AGREEMENT 2004 1,272.00 SEWER MAINT AGREEMENT 2005 1,287.00 SEWER MAINT AGREEMENT 2005 6,139.98 68734 12/13/2005 03527 STEPHENSON, GEORGE REF GRADING ESC - 1788 500.00 68735 12/13/2005 03301 SUSSEL CORP REF GRADING ESC - 1694 LARK 300.00 68736 12/13/2005 01574 T.R. SCHIFSKY & SONS, INC ASPHALT 36.89 ASPHALT 79.44 68737 12/13/2005 03558 TARR, GUS REFEREE CLINIC ASST 24.00 68738 12/13/2005 01592 TAYLOR TECHNOLOGIES, INC. PHONE SUPPORT 75.00 68739 12/13/2005 03559 TOENJES, HUBERT REF GRADING ESC - 1966 12,269.87 68740 12/13/2005 01026 TRANSPORTATION, DEPT OF PROJ 04 -06 TESTING & 1,874.05 68741 12/13/2005 02165 URS / BRW INC PROJ 02 -07 PROF SRVS THRU 18,081.19 68742 12/13/2005 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING 1,655.83 68743 12/13/2005 01750 WATSON CO INC, THE MERCH FOR RESALE 201.47 68744 12/13/2005 01798 YOCUM OIL CO. UNLEADED MID -GRADE (89 11,926.01 64 Checks in this report Total checks : 272,030.47 3 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 12/01/05 12X}2/O5 11/3O/05 12/01/OS 11/25/O5 12/O2/O5 12/O2/O5 12/02/05 12/02/05 12/O2/05 12/O5/O5 12/02/O5 12/08/OS 12/O7/O5 12/02/O5 12X}28)5 12/U2/U5 12/O2/05 12/O2/U5 12/02/05 12/05/05 12/05/O5 12/O5/O5 12/U5/U5 12/00/U5 12/O6/U5 12/O7/05 12/08/05 MN State Treasurer |CMA(Vanbagapointa) Discover MN Dept ofNatural Resources Elan Financial Services* Orchard Trust MN State Treasurer U.@.Treeourer P.E.R.A. Labor Unions MN State Treasurer MN State Treasurer MN State Treasurer K8N State Treasurer Description Drivers License/DeputyRegistrar Deferred Compensation Credit Card fees DNFl electronic licenses Purchasing card items Deferred Compensation Dhwara Licenne/DeputyRegiatrar Federal Payroll Tax P. E.R.A. Union Dues Drivers Lionnsa/Dapu(yRagiatnar State Payroll Tax Drivers License/Deputy Registrar Ohwara Licenne/DeputyRegiatnar *Detailed listing of VISA purchases isattached. Amount 12,089.88 7,930.47 163.49 418.00 2.274.82 25 13,471.17 94,310.28 55,966.99 1,679.30 18,935.03 19,204.33 14,061.53 10,080.52 11 Transaction Review For Transactions posted between 1 1/12/2005 to 11/25/2005 Post Date 11/14/2005 11/14/2005 11/16 /2005 11/14/2005 1 1/22/2005 1 1/14/2005 11/16/2005 11117/2005 11/25/2005 11/17/2005 11/21/2005 11/15/2005 11/15/2005 11/23/2005 11/23/2005 11118/2005 11/23/2005 11/21/2005 Vendor Name SHRED -IT GRAFIX SHOPPE AQUA LOGIC INC VERIZON WRLS 12KW S & T OFFICE PRODUCTS VERIZON WRLS 12KW S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS GRUBER'S POWER EQUIPME SPRINT WIRELESS SVCS CINTAS FIRST AID #0431 CINTAS FIRST AID #0431 THE STAR TRIBUNE - CIRCULAT TRUMOR INC S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS QWESTCOMM TN651 11/28/2005 Settlement Amt Cardholder Name 89.91 JOHN BANICK 154.43 JOHN BANICK 783.35 JIM BEHAN 75.93 DANIEL F FAUST 77.44 PATRICIA FRY 50.21 KAREN E GUILFOILE 7.23 LORI HANSON 3.61 LORI HANSON 82.58 LORI HANSON 1.51 ROLAND HELEY 202.05 STEVE HURLEY 20.11 BRYAN NAGEL 37.17 WILLIAM J PRIEFER 112.58 WILLIAM J PRIEFER 85.00 TERRIE RAMEAUX 31.72 DEB SCHMIDT 101.03 DEB SCHMIDT 358.96 JUDY TETZLAFF 2,274.82 vchlist 12/16/2005 11:53:21 AM Check Register CITY OF MAPLEWOOD Check Date Vendor Description /Accoun Amouni 68745 12/13/2005 03375 ASHBY, MARK IMPOUND LOT RENT - OCT, NOV, & 3,000.00 68746 12/14/2005 02745 EMERY, SEAN MCC ENTERTAINER 12/14 650.00 68747 12/16/2005 02950 HERMANSON, CHAD CHAD HERMANSON - POLICE 734.00 68748 12/16/2005 00001 ONE TIME VENDOR DAVID WINGATE - POLICE 599.00 68749 12/16/2005 00001 ONE TIME VENDOR DAN MARTIN - POLICE RESERVE 514.00 68750 12/16/2005 00001 ONE TIME VENDOR JOE TSCHIDA - POLICE RESERVE 350.50 68751 12/16/2005 00001 ONE TIME VENDOR JUSTIN BOUGHTON - POLICE 334.00 68752 12/16/2005 00001 ONE TIME VENDOR NICK CARDINAL - POLICE 302.75 68753 12/16/2005 00001 ONE TIME VENDOR BRANDON KING - POLICE 263.50 68754 12/16/2005 00001 ONE TIME VENDOR KATIE RUESINK - POLICE 262.50 68755 12/16/2005 00001 ONE TIME VENDOR ANGIE HANSEN - POLICE 247.50 68756 12/16/2005 00001 ONE TIME VENDOR KEN MAUSTON - POLICE RESERVE 230.50 68757 12/16/2005 00001 ONE TIME VENDOR DICK HANSON - POLICE RESERVE 202.50 68758 12/16/2005 00001 ONE TIME VENDOR JEANNIE SEIDEL - POLICE 185.00 68759 12/16/2005 00001 ONE TIME VENDOR CANON CHRISTIANSON- POLICE 163.25 68760 12/16/2005 00001 ONE TIME VENDOR MIKE JONES - POLICE RESERVE 149.00 68761 12/16/2005 00001 ONE TIME VENDOR ROCKY VANDAL - POLICE 144.00 68762 12/16/2005 00001 ONE TIME VENDOR MIKE TRESLER - POLICE RESERVE 138.25 68763 12/16/2005 00001 ONE TIME VENDOR JOE THOMA - POLICE RESERVE 123.00 68764 12/16/2005 00001 ONE TIME VENDOR NICHOLAS GOETZKE- POLICE 117.75 68765 12/16/2005 00001 ONE TIME VENDOR KARMA KUMLIM- DIERS- POLICE 110.00 68766 12/16/2005 00001 ONE TIME VENDOR JAON SAGSTETTER - POLICE 94.50 68767 12/16/2005 00001 ONE TIME VENDOR CHARLIE NELSON - POLICE 86.50 68768 12/16/2005 00001 ONE TIME VENDOR ANGIE HALLMARK - POLICE 67.00 68769 12/16/2005 00001 ONE TIME VENDOR EMILY ANDERSON - POLICE 56.25 68770 12/16/2005 00001 ONE TIME VENDOR DIANE TAYLOR - POLICE RESERVE 48.00 68771 12/16/2005 00001 ONE TIME VENDOR NICK FYRE - POLICE RESERVES 29.00 68772 12/20/2005 00008 A M E M ELECTED OFFICIAL HANDBOOKS 17.44 68773 12/20/2005 02780 ACTIVE NETWORK INC, THE RECWARE SOFTWARE TRAINING 12,132.00 68774 12/20/2005 00055 AFFORDABLE ENGRAVING INC NAME TAGS 40.47 SIGN 17.04 68775 12/20/2005 00173 BELDEN, TIM TUNE MCC PIANO 80.00 68776 12/20/2005 00178 BERGGREN, GORDON COUNCIL CHAMBERS SIGNS 60.00 68777 12/20/2005 00096 BP /AMOCO OIL COMPANY FUEL 42.93 68778 12/20/2005 00211 BRAUN INTERTEC CORP. PROJ 02 -07 PROF SRVS THRU 11/4 997.05 PROJ 04 -04 PROF SRVS THRU 12/2 109.00 PROJ 02 -07 PROF SRVS THRU 985.73 PROJ 03 -07 PROF SRVS THRU 357.00 68779 12/20/2005 03565 BRUNELL, DAVE REIMB FOR SAFETY SHOES 152.15 68780 12/20/2005 03486 BUBERL BLACK DIRT INC BLACK DIRT 149.10 68781 12/20/2005 00240 C.S.C. CREDIT SERVICES APPPLICANT BACKGROUND 50.00 68782 12/20/2005 00298 CITY ENGINEERS ASSOC OF MN 2005 MEMBERSHIP 60.00 68783 12/20/2005 00354 CUSTOM FIRE APPARATUS, INC. AIR EJECT COVER 20.00 68784 12/20/2005 02761 DAHLGREN, SHARDLOW AND UBAN MAPLEWOOD PLANNING 1,259.00 68785 12/20/2005 02044 DARST, ROBERTA REIMB FOR MILEAGE 9/30 - 12/12 10.88 68786 12/20/2005 00463 EMERGENCY APPARATUS MAINT REPAIR ENGINE 4 2,460.45 REPAIR AMBULANCE MEDIC 2,255.04 REPAIR ENGINE 2 2,206.23 68787 12/20/2005 00520 FLOR, TIMOTHY W REIMB FOR PALM PILOT 249.99 68788 12/20/2005 02635 G -WHIZ LETTERING UNIFORM SHIRTS 52.00 68789 12/20/2005 03330 HOISINGTON KOEGLER GROUP INC GLADSTONE DEVELOPMENT 2,035.34 68790 12/20/2005 00687 HUGO'S TREE CARE INC REMOVE TREE 445.17 68791 12/20/2005 02196 JORGENSON CONST INC PW BLDG ADDITION PYMT #5 283,586.40 68792 12/20/2005 00857 LEAGUE OF MINNESOTA CITIES ANNUAL CONF REGISTRATION 335.00 68793 12/20/2005 00971 MELANDER, JON REIMB FOR REFRESHMENTS AT 62.74 68794 12/20/2005 00983 METRO SALES INC COPIER MAINTENANCE 192.00 0 Check Date Vendor Description /Accoun Amouni 68795 1212012005 00986 METROPOLITAN COUNCIL MONTHLY SAC - NOV 48,807.00 68796 12/20/2005 01023 MN COUNTY ATTORNEYS ASSN DUI FORFEITURE FORMS 116.09 68797 12/20/2005 01051 MN OCCUPATIONAL HEALTH PRE - EMPLOYMENT PHYSICALS 729.00 68798 1212012005 01149 NATURAL RESOURCES RESTOR INC BUCKTHORN REMOVAL 3,408.00 68799 1212012005 01173 NORTH METRO AUTOMOTIVE REPAIR VEHICLE 89.70 68800 12/20/2005 01192 NORTHERN WATER WORKS SUPPLY CHECK VALVES 1,434.19 68801 1212012005 02629 NOVACARE CBO PRE - EMPLOYMENT PHYSICALS 270.00 68802 1212012005 01202 NYSTROM PUBLISHING CO INC CITY NEWSLETTER & REC 6,901.82 68803 1212012005 01560 ONYX WASTE SRVS MIDWEST INC NOVEMER RECYCLING 22,111.13 68804 12/20/2005 02903 PARK CONSTRUCTION CO PROJ 03 -22 CARLSON ST FINAL 3,605.17 68805 12/20/2005 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 530.20 68806 12/20/2005 00264 RAMEAUX, TERRIE REIMS FOR MILEAGE 59.66 68807 12/20/2005 01359 REGAL AUTO WASH DETAIL XX CAR WASHES 81.12 68808 12/20/2005 03566 REIGSTAD & ASSOCIATES INC POOL AREA RESTORATION 1,000.00 68809 12/20/2005 03215 SHAFER CONTRACTING CO INC PROJ 02 -07 CTY RD D REALIGN 140,418.84 PROJ 03 -07 HIGHWAY 61 PYMT #3 125,310.32 68810 12/20/2005 03564 ST PAUL AREA ASSN OF REALTORS REFUND LANDSCAPING ESCROW 28,799.17 68811 12/20/2005 01504 ST PAUL, CITY OF RADIO SERVICE & MAINTENANCE 399.71 68812 12/20/2005 01522 STATE OF MINNESOTA CITATIONS 1,695.20 68813 12/20/2005 01527 STEFFEN, SCOTT REIMB FOR UNIFORM 164.46 68814 12/20/2005 01574 T.A. SCHIFSKY & SONS, INC PROJ 04 -15 GLADSTONE NO PYMT 178,581.79 68815 12/20/2005 03562 THOMAS, MOLLY REIMB FOR MILEAGE 12 -7 TO 12 -8 15.52 68816 12/20/2005 03563 TROPHIES BY LINDA PLAQUES 79.55 68817 12/20/2005 01653 TRUCK UTILITIES MFG CO METAL FABRICATION FOR PLOW 88.28 METAL FABRICATION FOR PLOW 161.57 68818 12/20/2005 01580 TSE, INC. JANITORIAL SRVS 10 -16 THRU 11- 973.50 68819 12/20/2005 01732 WAKOTA MUTUAL AID ASSOC. ANNUAL DUES 25.00 68820 12/20/2005 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING INSP 3,753.69 76 Checks in this report Total checks : 889,232.48 vchlist 12/16/2005 11:51:49 AM Check Register CITY OF MAPLEWOOD Check Date Vendor DescriptionfAccount Amount 68821 12/2012005 02113 FURSIVIAN, RICHARD REIMB FOR TUITION & BOOKS 1,874.95 1 Checks in this report Total checks: 1,874.95 CITY OFMAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 12/08/05 12/09/05 yWN State Treasurer Drivers License/Deputy Registrar 9.290.31 12/06/05 12/09/05 ARC Administration DCRP& Flex plan payments 605.63 12/08/05 12/09/05 MN Dept ofNatural Resources DNRe|ectronic licenses 548.50 12/09/05 12/12/05 K4N State Treasurer Drivers License/Deputy Registrar 12.069.75 12/09/05 12/12/05 Pitney Bowes Postage 2.985.00 12/12/05 12/13/05 yWN State Treasurer Drivers License/Deputy Registrar 18.349.47 12/13/05 12/14/05 MN State Treasurer Drivers License/Deputy Registrar 12.306.18 12/09/05 12/14/05 UG Bank VISA One Card* Purchasing card items 34.358.95 TOTAL 88413.77 *Detailed listing of VISA purchases 1sattached. VISA Transactions 11 -26 -05 to 12- 09 -05. Posting Date Merchant Name Trans Amount Name 20051202 SPRINT PCS- 996 -SP IVR $70.00 BRUCE K ANDERSON 20051201 UNIFORMS UNLIMITED INC $233.77 SCOTT ANDREWS 20051130 FACTORY CARD OUTLET #284 $36.21 MANDY ANZALDI 20051201 OFFICE MAX 00002204 $34.34 MANDY ANZALDI 20051209 FACTORY CARD OUTLET #284 $14.35 MANDY ANZALDI 20051208 HEALTHEAST TRANSPORTATN $3,523.90 JOHN BANICK 20051130 NORTH HEIGHTS HARDWARE IN $23.41 JIM BEHAN 20051202 HENRIKSEN ACE HARDWARE $16.27 JIM BEHAN 20051206 PARK SUPPLY INC $109.57 JIM BEHAN 20051205 WAL MART $21.26 JIM BEHAN 20051207 US WATER SERVICES $305.83 JIM BEHAN 20051205 MICHAELS #9401 $36.82 OAKLEY BIESANZ 20051205 NORTHLAND NATIVE AMERICAN $5150 OAKLEY BIESANZ 20051202 AUTOZONE #3082 ($21.28) RON BOURQUIN 20051202 AUTOZONE #3082 $21.28 RON BOURQUIN 20051202 AUTOZONE #3082 $36.19 RON BOURQUIN 20051201 MENARDS 3059 $104.38 ROGER BREHEIM 20051202 CITI -CARGO $106.50 ROGER BREHEIM 20051207 CARQUEST #2183 $53.20 ROGER BREHEIM 20051208 MENARDS 3128 $63.22 ROGER BREHEIM 20051208 JOANN ETC #1970 $23.97 HEIDI CAREY 20051208 FEDEX KINKO'S #0617 $250.28 HEIDI CAREY 20051209 MSP COMMUNICATIONS $500.00 HEIDI CAREY 20051209 DGI *DYNAMIC GRAPHICS $79.00 HEIDI CAREY 20051130 1990 AVHQ MEETING SERVICE $37.10 MELINDA COLEMAN 20051128 TIME WARNER CABLE $109.79 LINDA CROSSON 20051128 THE STAR TRIBUNE- CIRCULAT $210.60 LINDA CROSSON 20051130 NATIONAL BUSINESS FORMS $38.76 LINDA CROSSON 20051206 WMS *WASTE MGMT WMEZPAY $871.14 LINDA CROSSON 20051206 WMS *WASTE MGMT WMEZPAY $844.70 LINDA CROSSON 20051128 COMCAST CABLE COMM $107.35 ROBERTA DARST 20051201 S & T OFFICE PRODUCTS $159.90 ROBERTA DARST 20051205 THE KAHLER GRAND HOTEL $218.98 ROBERTA DARST 20051206 TARGET 00011858 $26.61 JOHN DUCHARME 20051207 AUTOZONE #3082 $31.92 DOUG EDGE 20051129 MENARDS 3059 $8.47 DAVE EDSON 20051205 TARGET 00011858 $8.51 ANDREW ENGSTROM 20051128 OVERHEAD DOOR OF NORTH $231.65 LARRY FARR 20051129 BEST BUY 00000109 $16.50 LARRY FARR 20051129 BEST BUY /MHT 00000158 $25.54 LARRY FARR 20051129 UNITED ELECTRIC #7649 $181.16 LARRY FARR 20051129 SEELYE PLASTICS, INC. $268.89 LARRY FARR 20051201 SEARS ROEBUCK 1122 $27.67 LARRY FARR 20051202 VIKING ELECTRIC -DIST CNTR $836.87 LARRY FARR 20051201 UNITED ELECTRIC #7649 $31.03 LARRY FARR 20051202 DEY DISTRIBUTING, INC. ($106.54) LARRY FARR 20051206 MENARDS 3022 $56.05 LARRY FARR 20051205 KOWALSKI'S WOODBURY $53.23 SHANN FINWALL 20051207 WMS *WASTE MGMT WMEZPAY $350.15 DAVID FISHER 20051207 WMS *WASTE MGMT WMEZPAY $345.23 DAVID FISHER 20051208 G & K SERVICES 006 $176.24 DAVID FISHER 20051206 COMPUSA #197 $53.24 MYCHAL FOWLDS 20051208 THE UPS STORE #2171 $5.95 MYCHAL FOWLDS 20051205 HP DIRECT- PUBLICSECTOR $808.34 NICK FRANZEN iff Posting Date Merchant Name Tans Amount Name 20051207 HP DIRECT- PUBLICSECTOR $1,594.33 NICK FRANZEN 20051208 CIRCUIT CITY SS #3137 $53.24 NICK FRANZEN 20051208 HP DIRECT- PUBLICSECTOR $1,049.85 NICK FRANZEN 20051202 HENRIKSEN ACE HARDWARE $21.30 RONALD FREBERG 20051205 HENRIKSEN ACE HARDWARE $106.50 RONALD FREBERG 20051205 RADISSON PLAZA HOTEL $218.98 RICHARD FURSMAN 20051205 RADISSON PLAZA HOTEL $218.98 RICHARD FURSMAN 20051128 BROCK WHITE -ADMIN 150 $6.39 VIRGINIA GAYNOR 20051205 THE HOME DEPOT 2801 $5.30 DAVID GERMAIN 20051201 TARGET 00011858 $23.43 MIKE GRAF 20051207 HENRIKSEN ACE HARDWARE $12.65 MARK HAAG 20051209 ALLEGIS CORP MN $261.65 MARK HAAG 20051206 LANIER HEALTHCARE $614.00 LORI HANSON 20051209 NORTHERN TOOL EQUIPMNT $7.44 GARY HINNENKAMP 20051209 NORTHERN TOOL EQUIP -MN $38.31 GARY HINNENKAMP 20051205 AMERICAN RED CROS01 OF 01 $281.40 RON HORWATH 20051205 OFFICE MAX 00002204 $11.70 STEVE HURLEY 20051205 DE LAGS LANDEN OP01 OF 01 $206.61 ANN E HUTCHINSON 20051201 RON'S VIRTUE PRINTI $234.09 LOIS KNUTSON 20051205 THE OLIVE GARD00012005 $30.00 DAVID KVAM 20051129 UNITED AIR 0162133843697 $298.30 SHERYL L LE 20051209 CUB FOODS, INC. $101.64 SHERYL L LE 20051209 CUB FOODS, INC. $21.04 SHERYL L LE 20051205 FRATTALLONE'S ACE HDWE $5.31 MICHAEL LIDBERG 20051201 NORTHERN TOOL EQUIP -MN $74.54 DENNIS LINDORFF 20051209 EMERGENCY APPARATUS MAINT $455.92 STEVE LUKIN 20051207 HENRIKSEN ACE HARDWARE $171.35 MARK MARUSKA 20051208 G & K SERVICES 006 $217.68 MARK MARUSKA 20051208 MENARDS 3059 $144.68 MARK MARUSKA 20051130 METROCALL ARCH WIRE $39.35 ED NADEAU 20051202 PUMP AND METER SERVICE IN $133.31 ED NADEAU 20051202 OFFICE MAX 00002204 $69.21 ED NADEAU 20051208 PUMP AND METER SERVICE IN $254.19 ED NADEAU 20051128 ALLIED CAMERA REPAIR $120.00 JEAN NELSON 20051208 RYCO SUPPLY COMPANY $29.44 JEAN NELSON 20051205 CONTINENTAL SAFETY $290.95 RICHARD NORDQUIST 20051206 CONTINENTAL SAFETY $50.00 RICHARD NORDQUIST 20051209 CONTINENTAL SAFETY $439.28 RICHARD NORDQUIST 20051205 BOYER TRUCKS -PARTS $61.41 MICHAEL NOVAK 20051208 MILLS FLEET FARM #27 $189.97 ERICK OSWALD 20051207 QWEST *COMMUNICATION $673.00 MARSHA PACOLT 20051201 THE HOME DEPOT 2801 $34.06 ROBERT PETERSON 20051208 HAROLDS SHOE REPAIR $10.00 ROBERT PETERSON 20051202 ULINE *SHIP SUPPLIES $165.74 PHILIP F POWELL 20051206 NATIONAL CAMERA EXCHANGE $42.59 PHILIP F POWELL 20051207 WOLF CAMERA #1530 $11.91 PHILIP F POWELL 20051208 WOLF CAMERA #1530 $12.97 PHILIP F POWELL 20051209 SKS BOTTLE & PACKAGING $60.02 PHILIP F POWELL 20051209 MEDCO SUPPLY $78.00 PHILIP F POWELL 20051128 JOANN ETC #1970 $9.56 ROBERT PRECHTEL 20051128 HENRIKSEN ACE HARDWARE $4.25 ROBERT PRECHTEL 20051207 CHD *C AND H DISTRIBTRS $57.70 ROBERT PRECHTEL 20051205 SPRINT *WIRELESS SVCS $796.97 WILLIAM J PRIEFER 20051128 PAM OIL INC $261.60 STEVEN PRIEM 20051128 PAM OIL INC $87.66 STEVEN PRIEM 20051129 PAM OIL INC ($65.83) STEVEN PRIEM III Posting Date Merchant Name Tans Amount Name 20051129 PAM OIL INC ($58,29) STEVEN PRIEM 20051130 PAM OIL INC $149.76 STEVEN PRIEM 20051201 PAM OIL INC $9.73 STEVEN PRIEM 20051201 PAM OIL INC $5.70 STEVEN PRIEM 20051205 AMERICAN FASTENER & SUPPL $26.15 STEVEN PRIEM 20051202 KATH AUTO PARTS NSP $72.85 STEVEN PRIEM 20051202 PAM OIL INC $431.46 STEVEN PRIEM 20051205 TRUCK UTILITES INC $21.30 STEVEN PRIEM 20051205 BOYER FORD TRUCKS INC $291.63 STEVEN PRIEM 20051205 POLAR CHEVROLET $81.18 STEVEN PRIEM 20051205 KATH AUTO PARTS NSP $27.95 STEVEN PRIEM 20051206 BAUER BOLT TRE33200023 $77.31 STEVEN PRIEM 20051207 BAUER BULT TRE33200023 $718.40 STEVEN PRIEM 20051207 KATH AUTO PARTS NSP $86.66 STEVEN PRIEM 20051207 KATH AUTO PARTS NSP $22.07 STEVEN PRIEM 20051208 DELEGARD TOOL COM00 OF 00 $108.41 STEVEN PRIEM 20051208 O'REILLY #1569 $19.15 STEVEN PRIEM 20051208 KATH AUTO PARTS NSP $236.40 STEVEN PRIEM 20051208 ZIEGLER INC - RETAIL $87.29 STEVEN PRIEM 20051209 KATH AUTO PARTS NSP ($6,06) STEVEN PRIEM 20051209 KATH AUTO PARTS NSP $44.07 STEVEN PRIEM 20051209 FACTORY MOTOR PARTS $17.72 STEVEN PRIEM 20051209 TRANSPORTATION SUPPLIES 1 $39.66 STEVEN PRIEM 20051209 ZARNOTH BRUSH WORKS INC $670.74 STEVEN PRIEM 20051130 HILLYARD INC MINNEAPOLIS $239.87 MICHAEL REILLY 20051205 DALCO ENTERPRISES, INC $833.67 MICHAEL REILLY 20051208 DALCO ENTERPRISES, INC $231.58 MICHAEL REILLY 20051208 DALCO ENTERPRISES, INC $210.55 MICHAEL REILLY 20051128 ORIENTAL TRADING CO $113.05 AUDRA ROBBINS 20051207 TARGET 00011858 $21.02 AUDRA ROBBINS 20051205 MILLS FLEET FARM #27 $57.06 JAMES SCHINDELDECKER 20051209 MILLS FLEET FARM #27 $149.03 JAMES SCHINDELDECKER 20051202 CLOVER SUPER FOODS $138.79 RUSSELL L SCHMIDT 20051205 CUB FOODS, INC. $25.52 RUSSELL L SCHMIDT 20051208 PRICE CHOPPER INC00 OF 00 $450.62 RUSSELL L SCHMIDT 20051202 T- MOBILE $46.24 SCOTT SCHULTZ 20051201 S & T OFFICE PRODUCTS $33.84 ANDREA SINDT 20051205 RAPID PACKAGING $127.47 ANDREA SINDT 20051205 WOLF CAMERA #1530 $6.81 SCOTT STEFFEN 20051205 S & T OFFICE PRODUCTS ($12.11) JOANNE M SVENDSEN 20051205 S & T OFFICE PRODUCTS $393.89 JOANNE M SVENDSEN 20051206 S & T OFFICE PRODUCTS $12.11 JOANNE M SVENDSEN 20051128 MENARDS 3022 $37.25 RONALD SVENDSEN 20051201 ANCOM TECHNICAL CENTER IN ($273.53) RUSTIN SVENDSEN 20051205 ASPEN MILLS 8005717343 $134.85 RUSTIN SVENDSEN 20051205 ASPEN MILLS 8005717343 $298.53 RUSTIN SVENDSEN 20051205 ASPEN MILLS 8005717343 $138.50 RUSTIN SVENDSEN 20051209 CLAREY'S SAFETY EQUIPM $2,900.00 RUSTIN SVENDSEN 20051201 DALCO ENTERPRISES, INC $1,118.93 LYLE SWANSON 20051202 WW GRAINGER 500 $246.30 LYLE SWANSON 20051208 HIRSHFIELD'S MAPLEWOOD $15.96 LYLE SWANSON 20051208 JOHNSTONE SUPPLY GOLDEN V $60.60 LYLE SWANSON 20051209 HENRIKSEN ACE HARDWARE $590.65 LYLE SWANSON 20051202 T- MOBILE $120.30 DOUGLAS J TAUBMAN 20051208 QWESTCOMM *TN651 $146.75 JUDY TETZLAFF 20051205 TARGET 00014563 $15.96 DAVID J THOMALLA 12 Posting Date Merchant Name Tans Amount Name 20051201 INTL ASSOC OF FIRE CHIEFS $195.00 JOSEPH WATERS 20051128 SHRED -IT $50.95 SUSAN ZWIEG 20051207 QUILL CORPORATION $166.78 SUSAN ZWIEG $34,358.95 13 vchlist 12/23/2005 11:06:21 AM Check Register CITY OF MAPLEWOOD Check Date Vendor Description /Accoun Amount 68822 12/27/2005 02843 AIRTECH ENVIRONMENTAL INC AIR QUALITY TESTS 2,100.00 68823 12/27/2005 00101 ANDERSON, BRUCE K REIMS FOR WORKSHOP 30.00 68824 12/27/2005 00111 ANIMAL CONTROL SERVICES INC PATROL & BOARDING FEES 12/3- 698.75 68825 12/27/2005 01936 BERGO, CHAD REIMB INERNET & MILEAGE 7/20 - 204.91 68826 12/27/2005 01811 BERNATELLO'S PIZZA INC MERCH FOR RESALE 63.00 MERCH FOR RESALE 126.00 MERCH FOR RESALE 189.00 68827 12/27/2005 00198 BOARD OF WATER COMMISSIONERS WATER UTILITY 645.69 68828 12/27/2005 01869 BOETCHER, DALE VOLLEYBALL OFFICIAL 110.00 68829 12/27/2005 01865 BOWMAN, DON VOLLEYBALL ASSIGNMENTS 444.00 68830 12/27/2005 00211 BRAUN INTERTEC CORP. PROJ 02 -8 PROF SRVS THRU 587.50 PROJ 03 -19 PROF SRVS THRU 1,688.25 68831 12/27/2005 00291 CHICILO HOMES INC REF GRADING ESC - 612 10,090.00 68832 12/27/2005 00494 CHILDREN HOME & FAMILY SERVICE YOUTH DIVERSION SRVS - NOV 3,526.08 68833 12/27/2005 03571 COMPUTER CREATIONS CORP REPAIR & PROGRAM RADIOS 274.00 68834 12/27/2005 03096 CREAGER, ROBERT REF GRADING ESC - 2317 CASE 1,006.27 68835 12/27/2005 02791 DAVIS & LAGERMAN INC PROJ 02 -07 APPRAISAL VENTO 1,800.00 68836 12/27/2005 00412 DONALD SALVERDA & ASSOCIATES ADVANCED EFF MGMT PROGRAM 600.00 68837 12/27/2005 01906 EDSON, DAVE REIMB FOR SAFETY BOOTS 100.00 68838 12/27/2005 00451 EGAN -MCKAY ELECTRICAL CONTR INSTALL NEW HEATING & AC UNIT 13,520.00 68839 12/27/2005 03569 ELPIS ENTERPRISES BUILD BIRDFEEDER INSTRUCTOR 50.00 68840 12/27/2005 03572 ENGINEERING MN EMPLOYMENT AD 159.00 68841 12/27/2005 03303 FOWLDS, MYCHAL REIMB INTERNET & MILEAGE 7/1 - 343.10 68842 12/27/2005 00532 FRANK MADDEN & ASSOCIATES LEGAL SERVICES THRU 11/30/05 21.00 68843 12/27/2005 03570 FSH COMMUNICATIONS LLC PAY PHONES - OCT THRU DEC 174.58 68844 12/27/2005 00585 GOPHER STATE ONE -CALL NET BILLABLE LOCATES - NOV 564.30 68845 12/27/2005 01867 HANSON, PERRY VOLLEYBALL OFFICIAL 330.00 68846 12/27/2005 02945 HEALTHEAST VEHICLE SERVICES INSTALL NEW VEHICLE 4,332.05 REPAIR VEHICLE 142.85 REPAIR VEHICLE 67.79 NEW VEHICLE EQUIP INSTALL 956.52 68847 12/27/2005 03542 HEATHER, BRIAN VOLLEYBALL OFFICIAL 198.00 68848 12/27/2005 03538 HUBBARD, PATRICK JAMES VOLLEYBALL OFFICIAL 418.00 68849 12/27/2005 00483 IDEACOM MID - AMERICA PROGRAM PHONES 273.00 VOTING MACHINE IP CONNECTION 341.00 68850 12/27/2005 00721 INDEPENDENT SPORTS NETWORK BASKETBALL OFFICIAL SERVICES 1,368.00 68851 12/27/2005 03573 INTERSTATE POWER SYSTEMS INC OVERHAUL AUTOMATIC 8,680.48 68852 12/27/2005 03087 JACOBSON, SCOTT A REIMB FOR MILEAGE 11/15 TO 31.59 REEMB FOR MILEAGE 12/13 TO 42.12 68853 12/27/2005 03321 JTM ENTERPRISES INC REF GRADING ESC - 2335 4,162.37 68854 12/27/2005 03021 KIMLINGER, JENNIFER VOLLEYBALL OFFICIAL 550.00 68855 12/27/2005 03489 KRONGARD BUILDERS INC PROJ05 -20 SOIL CORR- 8,000.00 68856 12/27/2005 03445 LANDSCAPE STRUCTURES INC PLAYGROUND EQUIP -- 55,594.39 68857 12/27/2005 00857 LEAGUE OF MINNESOTA CITIES INSURANCE PREMIUM 57,897.00 68858 12/27/2005 02197 MASTERPIECE HOMES INC REF GRADING ESC - 2994 DULUTH 1,114.66 68859 12/27/2005 01819 MCLEOD USA LOCAL PHONE SRV 11 -16 TO 12 -15 2,112.75 68860 12/27/2005 03023 MELANDER, JON VOLLEYBALL OFFICIAL 66.00 68861 12/27/2005 03270 MILLER, MIKE VOLLEYBALL OFFICIAL 132.00 68862 12/27/2005 01126 MN NCPERS LIFE INSURANCE PERA LIFE INSURANCE 380.00 68863 12/27/2005 03022 MOTT, RANDALL VOLLEYBALL OFFICIAL 264.00 68864 12/27/2005 01175 NORTH ST PAUL, CITY OF ELEC UTILITY 11/7 - 12/5 2,661.80 68865 12/27/2005 01213 OLSON, JULIE REIMB FOR TUITION & BOOKS 682.43 68866 12/23/2005 00001 ONE TIME VENDOR REF S WINEGARDEN - 120.00 68867 12/27/2005 00001 ONE TIME VENDOR REF NANCY DEWALD - MCC 55.00 68868 12/27/2005 00001 ONE TIME VENDOR REF MIKE WILDE - MCC PROGRAM 30.00 68869 12/27/2005 00001 ONE TIME VENDOR MPD WORTHLESS CK- CHAPMAN 30.00 1m' vchlist 12123/2005 11:06:21 AM Check Register CITY OF MAPLEWOOD Check Date Vendor Description /Accoun Amount 68870 1212712005 01863 PACKER, ROGER VOLLEYBALL OFFICIAL 792.00 68871 12/27/2005 01254 PEPSI -COLA COMPANY MERCH FOR RESALE 255.80 68872 12/27/2005 00396 PUBLIC SAFETY, DEPT OF TRAINING REGISTRATION FEE 120.00 68873 12/27/2005 02358 RAMSEY COUNTY SHERIFF CONFERENCE 1/11 & 1/12 100.00 68874 12/27/2005 01337 RAMSEY COUNTY -PROP REC & REV REMOVAL & PROCESSING OF 25,555.00 68875 12/27/2005 01360 REINHART FOODSERVICE MERCH FOR RESALE 275.87 MERCH FOR RESALE 198.43 68876 12/27/2005 01387 ROSSINI, DR. JAMES FITNESS PROGRAM ADMIN FEE - 100.00 68877 12/27/2005 02663 SAARION, CARL VOLLEYBALL OFFICIAL 264.00 68878 12/27/2005 03278 SKRYPEK'S DAIRY QUEEN BIRTHDAY PARTY PROGRAM 106.75 68879 12/27/2005 01504 ST PAUL, CITY OF CRIME LAB SERVICES - NOV 395.00 68880 12/27/2005 03301 SUSSEL CORP REF GRADING ESC - 1804 300.00 68881 12/27/2005 02705 SWAN, DAVE REIMB FOR WORK SHOES 125.07 68882 12/27/2005 01615 THERMO -DYNE, INC. REPAIR DEHUMIDIFICATION 14,261.00 68883 12/27/2005 01026 TRANSPORTATION, DEPT OF MATERIAL TESTING & 691.50 68884 12/27/2005 01698 UNITED WAY OF THE ST. PAUL QUARTERLY PAYMENT 616.00 68885 12/27/2005 01734 WALSH, WILLIAM P. COMMERCIAL PLUMBING 292.40 68886 12/27/2005 01750 WATSON CO INC, THE MERCH FOR RESALE 209.55 68887 12/27/2005 01754 WEBER & TROSETH INC. FIRE EXTINQUISHER ANNUAL 89.50 FIRE EXTINGUISHERS ANNUAL 144.50 68888 12/27/2005 01872 WEBER, MARK VOLLEYBALL OFFICIAL 132.00 68889 12/27/2005 02410 WELLS FARGO LEASING INC RICOH COPIER LEASE 12/9 -1/9 1,467.57 68890 12/27/2005 01763 WESTERN WATERPROOFING CO., INC PUBLIC WORKS BLDG 4,620.00 68891 12/27/2005 01876 WHAT WORKS INC PROF DEV TRAINING 1,225.00 68892 12/27/2005 01190 XCEL ENERGY ELECTRIC UTILITY 11,436.50 GAS & ELECTRIC UTILITY 10,940.11 GAS & ELECTRIC UTILITY 302.88 FIRE SIRENS 43.53 ELECTRIC UTILITY 2,031.30 ELECTRIC UTILITY 1,066.14 ELEC CHARGES 9,806.04 71 Checks in this report Total checks : 278,112.67 1im CITY OFMAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee Description Amount 12/14/05 12/15/05 yWN State Treasurer Drivers License/Deputy Registror 12.03935 12/08/05 12/15/05 Elan Financial Services* Purchasing card items 10.173.52 12Y15/05 12/18/05 MN State Treasurer Drivers License/Deputy Registrar 4.248.63 12/16/05 12/16/05 |CMA(Vantogepninte) Deferred Compensation 7.030.47 12/15/05 12/18/05 yWN Dept of Natural Resources DNR electronic licenses 1.279.50 12/16/05 12/16/05 Federal Reserve Bank Savings Bonds 100.00 12/16/05 12/19/05 MN State Treasurer Drivers License/Deputy Registrar 5.308.50 12/16/05 12/19/05 U.S. Treasurer Federal Payroll Tax 89.305.07 12/16/05 12/19/05 P.E.R.A. P.E.R.A. 53.223.44 12/07/05 12/19/05 yWN Dept ofRevenue Sales Tax 8.451.00 12/16/05 12/19/05 Orchard Trust Deferred Compensation 25.851.62 12/19/05 12/20/05 K4N State Treasurer Drivers License/Deputy Registrar 7.360.18 12/16/05 12/20/05 MN State Treasurer State Payroll Tax 17.931.82 12/20/05 12/21/05 yWN State Treasurer Drivers License/Deputy Registrar 10.721.26 TOTAL *Detailed listing of VISA purchases 1sattached. 25372488 �� Transaction Review For Transactions posted between 1 1/26/2005 to 12/09/2005 Post Date Vendor Name 12/09/2005 12/08/2005 12/0512005 12/05/2005 11/30/2005 1 1/30/2005 11/30/2005 11/30/2005 11/30/2005 1113012005 12/02/2005 12/02/2005 12/05/2005 12/06/2005 12/06/2005 11/29/2005 11/30/2005 12/02/2005 12/02/2005 11/29/2005 11/29/2005 1 1/30/2005 12/01/2005 12/07/2005 12/08/2005 12/0812005 12/08/2005 12/09/2005 12/02/2005 12/06/2005 12/08/2005 12/08/2005 12/05/2005 12/09/2005 12/0812005 12/09/2005 12/09/2005 12/09/2005 12/09/2005 12/09/2005 12/09/2005 12/0912005 12/09/2005 12/09/2005 12/09/2005 VERIZON WRLS 12KW G & K SERVICES 006 UNIFORMS UNLIMITED INC SHRED -IT AQUA LOGIC INC AQUA LOGIC INC AQUA LOGIC INC AQUA LOGIC INC AQUA LOGIC INC TRI -DIM FILTER CORP S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS SPRINTPCS AUTOPYNIT RC S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS ADT SECURITY SERVICES VERIZON WRLS I2KW S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS G & K SERVICES 006 G & K SERVICES 006 G & K SERVICES 006 CUSTOM HEADSETS INC COMO LUBE & SUPPLOI OF O1 PIONEER PRESS ADVERTISIN THE STAR TRIBUNE- ADVERTIS AMERID SHRED -IT S & T OFFICE PRODUCTS G & K SERVICES 006 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 QWESTCOMM TN612 Settlement Amt Cardholder Name 12/14/2005 45.28 R CHARLES AHL 462.28 BRUCE K ANDERSON 1271.22 JOHN BANICK 59.94 JOHN BANICK 728.46 JIM BEHAN 4652 JIM BEHAN 630.89 JIM BEHAN 97.61 JIM BEHAN 106.50 JIM BEHAN 535.28 JIM BEHAN 17.83 PATRICIA FRY 18.03 PATRICIA FRY 28.33 PATRICIA FRY -1783 PATRICIA FRY 219.86 RICHARD FURSMAN 4.30 LORI HANSON -4.30 LORI HANSON 157.28 STEVE HURLEY 45.28 SHERYL L LE 298.64 AMY NIVEN 45.05 AMY NIVEN -3.93 AMY NIVEN 3.93 AMY NIVEN 148.39 AMY NIVEN 273.50 AMY NIVEN 153.80 AMY NIVEN 66.44 AMY NIVEN 162.95 MARSHA PACOLT 107.18 STEVEN PRIEM 81450 TERRIE RAMEAUX 90466 TERRIE RAMEAUX 136.32 TERRIE RAMEAUX 80.92 DEB SCHMIDT 56.63 DEB SCHMIDT 108.61 GERALD SEEGER 70.29 JUDY TETZLAFF 99.68 JUDY TETZLAFF 99.68 JUDY TETZLAFF 99.68 JUDY TETZLAFF 99.68 JUDY TETZLAFF 140.58 JUDY TETZLAFF 240.08 JUDY TETZLAFF 372.92 JUDY TETZLAFF 70.29 JUDY TETZLAFF 70.29 JUDY TETZLAFF 10,173.52 17 vchlist Check Register 1213012005 11:25:16 AM CITY OF MAPLEWOOD Check Date Vendor Description /Account Amount 68893 113/2006 02113 FURSMAN, RICHARD REIMB MILEAGE 129.73 1 Checks in this report Total checks 129.73 IN vchlist 0110312006 12:47:59 PM Check Register CITY OF MAPLEWOOD Check Date Vendor Description /Accoun Amount 68894 1/312006 00014 AT&T MANAGED INTERNET SRV - DEC 1,013.60 68895 113/2006 01908 ADMINISTRATION, DEPT OF WIDE AREA NETWORK - NOV 392.00 68896 1/3/2006 03375 ASHBY, MARK LOT RENTAL - JAN 1,000.00 68897 1/3/2006 00174 BELDE, STAN K -9 MAINTENANCE - JAN 35.00 68898 1/3/2006 00198 BOARD OF WATER COMMISSIONERS WATER UTILITY 121.96 68899 1/3/2006 01922 BREHEIM, ROGER CELL PHONE REIMB - JAN 15.00 68900 1/3/2006 00230 BRYAN ROCK PRODUCTS, INC. 54.4 TONS OF 3 /4'MINUS ROCK 429.89 68901 1/3/2006 03568 DANIEL TSEGAI, MIZAN T TESFAI REF GRADING ESC - 2371 -2 5,020.55 68902 1/3/2006 03470 DANKER INC PROJ 05 -10 DAHL AVE, PMT #4 14,907.50 68903 1/3/2006 03576 EUREKA RECYCLING RECYCLING STICKERS 627.20 JAN RECYCLING 23,650.00 68904 1/3/2006 03580 FARR, LARRY REIMB PRK & MILEAGE 9/15 TO 56.05 REIMB FOR MILEAGE 11/18 TO 36.86 68905 1/3/2006 02724 FBI /LEEDA ANNUAL MEMBERSHIP 105.00 68906 1/3/2006 03365 FRANZEN, NICK REIMB MILEAGE & INTERNET 87.27 68907 1/3/2006 00550 GAMETIME PLAYGROUND REPAIRS 413.08 68908 1/3/2006 00589 GRAF, DAVE INSTRUCTOR - KARATE CLASS 107.25 68909 1/3/2006 00668 HIEBERT, STEVEN K -9 MAINTENANCE - JAN 35.00 68910 1/3/2006 00483 IDEACOM MID - AMERICA REPROGRAM FIRE PHONES 136.00 68911 1/3/2006 03039 JUENEMANN, KATHLEEN REIMB MILEAGE 77.60 68912 1/3/2006 02728 KIMLEY -HORN & ASSOCIATES INC PROJ 02- 07/02 -21 PROF SERVICES 1,830.43 PROJ 02 -21 PROF SERVICES 3,642.40 PROJ 02 -07 PROF SERVICES 1,118.30 PROJ 04 -02 PROF SERVICES 4,396.72 PROJ 04 -21 PROF SERVICES 1,473.40 PROJ 04 -15 PROF SERVICES 1,664.20 PROJ 05 -10 PROF SERVICES 14,750.99 PROJ 05 -07 PROF SERVICES 1,556.56 68913 1/3/2006 03581 KROLL, BRETT REIMB FOR SHOES 85.00 68914 1/3/2006 00827 L M C I T INSURANCE JAN -MAR 43,016.75 WORK COMP INS JAN -MAR 57,713.25 68915 1/3/2006 00906 M P E L R A WINTER CONFERENCE 50.00 68916 1/3/2006 00985 METROPOLITAN COUNCIL WASTEWATER-JANUARY 199,212.84 68917 1/3/2006 01018 MINNEAPOLIS FINANCE DEPT NOV PAWN SHOP FEES 489.00 68918 1/3/2006 01079 MN CHIEFS OF POLICE ASSN ANNUAL MEMBERSHIP 165.00 68919 1/3/2006 01088 MN POLLUTION CONTROL AGENCY WASTEWATER COLLECTION 540.00 68920 1/3/2006 00394 MOTOR VEHICLE SERVICE, DEPT OF 10 POLICE LICENSE PLATES 60.00 68921 1/3/2006 00394 MOTOR VEHICLE SERVICE, DEPT OF TRANSFER TITLE ON FORFEIT 17.50 68922 1/3/2006 01162 NEW MECH COMPANIES INC REPAIR WATER LEAK 175.00 68923 1/3/2006 01202 NYSTROM PUBLISHING CO INC CITY NEWSLETTER 2,281.00 68924 1/3/2006 01225 OSWALD HOSE & ADAPTERS COUPLINGS 62.52 68925 1/3/2006 01941 PATRICK GRAPHICS & TROPHIES TROPHIES FOR BASKETBALL 95.85 68926 1/3/2006 01283 POST BOARD POLICE OFFICER LICENSE 90.00 68927 1/3/2006 03578 RAMSEY COUNTY METH CONFERENCE METH CONFERENCE 100.00 68928 1/3/2006 01373 ROBBINS, AUDRA REIMB MILEAGE 210.99 68929 1/3/2006 02001 ROSEVILLE, CITY OF JOINT POWERS AGREEMENT MIS - 625.00 68930 1/3/2006 01409 S.E.H. PROFESSIONAL SERVICES 821.95 PROFESSIONAL SERVICES 4,644.80 PROFESSIONAL SERVICES 10,420.02 PROFESSIONAL SERVICES 126.57 PROFESSIONAL SERVICES 3,633.86 PROFESSIONAL SERVICES 2,552.90 PROFESSIONAL SERVICES 5,992.16 PROFESSIONAL SERVICES 245.00 PROFESSIONAL SERVICES 208.53 19 vchlist 0110312006 12:47:59 PM Check Register CITY OF MAPLEWOOD Check Date Vendor Description /Accoun 68931 1/312006 01418 SAM'S CLUB DIRECT BIRTHDAY PROGRAM CAKE BIRTHDAY PROGRAM CAKE MERCH FOR RESALE MERCH FOR RESALE BIRTHDAY PROGRAM CAKE MERCH FOR RESALE EMPLOYEE BREAKFAST BIRTHDAY PROGRAM SUPPLIES MERCH FOR RESALE BIRTHDAY PROGRAM CAKES PROGRAM SUPPLIES 68932 1/3/2006 02653 SIMPLEX GRINNELL LP ANNUAL MAINT CONTRACT ALARM 68933 1/3/2006 03577 ST. LOUIS PARK, CITY OF SEMINAR SEMINAR 68934 1/3/2006 01567 SVENDSEN, RUSTIN REIMB FOR TUITION & BOOKS 68935 1/3/2006 01574 T.A. SCHIFSKY & SONS, INC PROJ 03 -36 PMT #3 PROJ 04 -15 PMT #6 68936 1/3/2006 00529 UNION SECURITY INSURANCE CO SHORT TERM DISB JAN 06 68937 1/3/2006 02464 US BANK PAYING AGENT FEE PAYING AGENT FEE 68938 1/3/2006 03519 VISU -SEWER CLEAN & SEAL INC PROJ 05 -09 FINAL PMT 68939 1/3/2006 01734 WALSH, WILLIAM P. COMML PLUMBING INSPECTIONS COMML PLUMBING INSPECTIONS 68940 1/3/2006 01190 XCEL ENERGY GAS UTILITY 47 Checks in this report Total checks Amount 18.87 14.95 167.44 64.31 1 8.87 25.28 212.66 20.90 72.33 31.74 68.44 2,709.36 79.00 79.00 480.26 2,613.17 118,097.52 1,667.48 316.25 100.63 6,810.55 4,675.47 2,760.60 25,663.63 579,104.01 20 CITY OF MAPLEWOOD Disbursements via Debits to Checking account Transmitted Settlement Date Date Payee 12/21105 12/22/05 MN State Treasurer 12/07/05 12/22/05 MN Dept of Revenue 12/22/05 12/23/05 MN State Treasurer 12/20/05 12/23/05 ARC Administration 12/22/05 12/23/05 MN Dept of Natural Resources 12/23/05 12127/05 MN State Treasurer 12/27/05 12/28/05 MN State Treasurer 12/23/05 12/28/05 US Bank VISA One Card* 12/28/05 12/29/05 MN State Treasurer 12/23/05 12/29/05 Elan Financial Services* TOTAL Description Drivers License /Deputy Registrar Fuel Tax Drivers License /Deputy Registrar DCRP & Flex plan payments DNR electronic licenses Drivers License /Deputy Registrar Drivers License /Deputy Registrar Purchasing card items Drivers License /Deputy Registrar Purchasing card items *Detailed listing of VISA purchases is attached. Amount 8,838.00 308.60 12, 762.48 1,503.30 3,611.50 11,028.79 21,312.12 29,828.25 15,632.00 3,536.78 21 Transactions 12 -10 -05 to 12- 23 -05. Trans Date Posting Date Merchant Name Trans Amount Name 20051219 20051220 ENGRG NEWS RECORDS $98.00 R CHARLES AHL 20051214 20051216 GANDER MOUNTA100104802 $100.97 SCOTT ANDREWS 20051222 20051223 CLOCK, INC. $200.00 SCOTT ANDREWS 20051214 20051216 ANDON BALLOONS INC - 2 $34.08 MANDY ANZALDI 20051219 20051221 JOANN ETC #1970 $9.57 MANDY ANZALDI 20051208 20051212 MERMAID $15.90 JOHN BANICK 20051210 20051212 MARSHALL FIELD #217 $129.98 JOHN BANICK 20051213 20051214 TARGET 00011858 $8.48 JOHN BANICK 20051219 20051220 COPYMED, INC. $70.12 JOHN BANICK 20051201 20051216 NUCO2 01 OF 01 $54.71 JIM BEHAN 20051211 20051212 VERIZON WRLS 12KW $125.83 JIM BEHAN 20051213 20051214 MUSKA LIGHTING CENTER $194.93 JIM BEHAN 20051219 20051220 GOPHER BEARING COMPANY $71.67 JIM BEHAN 20051219 20051220 KOALA CORPORATION $15.89 JIM BEHAN 20051209 20051212 RAINBOW FOODS 00088617 {$622} OAKLEY BIESANZ 20051209 20051212 RAINBOW FOODS 00088617 $24.07 OAKLEY BIESANZ 20051209 20051212 FACTORY CARD OUTLET #264 $10.56 OAKLEY BIESANZ 20051213 20051215 MINUTEMAN PRESS $390.24 OAKLEY BIESANZ 20051215 20051219 DEPARTMENT OF LABOR AND 1 $20.00 ROGER BREHEIM 20051209 20051212 SEARS ROEBUCK 1132 $104.99 TROY BRINK 20051220 20051221 FEDEX KINKO'S #0617 $426.52 HEIDI CAREY 20051220 20051222 JOANN ETC #1970 $12.57 HEIDI CAREY 20051213 20051215 WAL MART $70.14 LINDA CROSSON 20051222 20051223 GE CAPITAL $158.69 LINDA CROSSON 20051212 20051214 CUB FOODS, INC. $255.20 ROBERTA DARST 20051215 20051216 S & T OFFICE PRODUCTS $24.39 ROBERTA DARST 20051221 20051222 S & T OFFICE PRODUCTS $20.77 ROBERTA DARST 20051222 20051223 S & T OFFICE PRODUCTS $41.54 ROBERTA DARST 20051208 20051212 TRUCK UTILITES INC $145.50 DOUG EDGE 20051208 20051212 THE HOME DEPOT 2801 $95.42 DOUG EDGE 20051220 20051221 NORTHWEST LASERS INC $27.36 ANDREW ENGSTROM 20051208 20051212 INT'L CODE COUNCIL INC $750.00 LARRY FARR 20051212 20051213 ROAD RUNNER TRANSPORTATIO $98.55 LARRY FARR 20051212 20051214 THE HOME DEPOT 2801 $21.56 LARRY FARR 20051212 20051214 THE HOME DEPOT 2810 $31.65 LARRY FARR 20051213 20051214 ENERGY SALES INC $113.74 LARRY FARR 20051213 20051215 DEPARTMENT OF LABOR AND 1 $30.00 LARRY FARR 20051218 20051223 CRAMER BLDG SERVICES INC $242.00 LARRY FARR 20051219 20051221 EMSLILAT TESTING $15.00 LARRY FARR 20051220 20051222 NORTHWAY IRRIGA $649.00 LARRY FARR 20051221 20051222 JOHNSTONE SUPPLY GOLDEN V $147.37 LARRY FARR 20051209 20051212 VERIZON WRLS 12KW $76.26 DANIEL F FAUST 20051208 20051212 DEEP ROCK WATER $106.34 DAVID FISHER 20051208 20051212 DEEP ROCK WATER $22.72 DAVID FISHER 20051219 20051221 RED WING SHOE STORE $176.80 DAVID FISHER 20051219 20051221 RED WING SHOE STORE $104.00 DAVID FISHER 20051220 20051222 FANFARE PROMOTIONS INC $112.00 DAVID FISHER 20051220 20051222 FANFARE PROMOTIONS INC $112.00 DAVID FISHER 20051221 20051222 MENARDS 3051 $37.22 DAVID FISHER 20051222 20051223 BEST BUY 00000109 $189.53 DAVID FISHER 20051211 20051212 TARGET 00011858 $3.18 MYCHAL FOWLDS 20051222 20051223 SYX *TIGERDIRECT.COM $77.98 NICK FRANZEN 20051214 20051216 CUB FOODS, INC. $30.99 PATRICIA FRY 20051215 20051216 PITNEY BOWES SUPPLY $152.27 PATRICIA FRY 20051215 20051216 S & T OFFICE PRODUCTS $20.26 PATRICIA FRY 20051215 20051216 S & T OFFICE PRODUCTS $20.26 PATRICIA FRY w Trans Date Posting Date Merchant Name Trans Amount Name 20051216 20051219 S & T OFFICE PRODUCTS {$2026} PATRICIA FRY 20051216 20051219 RAINBOW FOODS 00088617 $20.43 RICHARD FURSMAN 20051222 20051223 FASTENAL CO MO TO $14.94 DAVID GERMAIN 20051208 20051212 OFFICE MAX 00005272 $31.94 MIKE GRAF 20051216 20051219 MENARDS 3059 $21.28 MIKE GRAF 20051216 20051219 BLUE RIBBON BAIT & TACKL $8.04 JANET M GREW HAYMAN 20051209 20051212 FASTENAL CO MO TO $23.91 MARK HAAG 20051209 20051212 THE HOME DEPOT 2801 $12.75 MARK HAAG 20051212 20051213 FASTENAL CO MO TO $59.31 MARK HAAG 20051213 20051214 S & T OFFICE PRODUCTS $149.28 LORI HANSON 20051215 20051216 S & T OFFICE PRODUCTS $432.39 LORI HANSON 20051219 20051220 S & T OFFICE PRODUCTS $216.20 LORI HANSON 20051220 20051221 LILLIE SUBURBAN NEWSP $1,769.82 LORI HANSOM 20051221 20051222 S & T OFFICE PRODUCTS $189.40 LORI HANSON 20051216 20051219 LESCO SC 0530 $340.80 GARY HINNENKAMP 20051208 20051212 AMERICAN RED CROS01 OF 01 $180.00 RON HORWATH 20051211 20051213 MICHAELS #2744 $3.18 ANN E HUTCHINSON 20051212 20051213 SPRINT *WIRELESS SVCS $46.44 ANN E HUTCHINSON 20051220 20051222 HENRIKSEN ACE HARDWARE $49.48 DAVID JAHN 20051209 20051212 CUB FOODS, INC. $9.37 KEVIN JOHNSON 20051210 20051212 TARGET 00011858 $85.16 KEVIN JOHNSON 20051209 20051212 WATER GEAR INC. $93.81 MARY B KOEHNEN 20051221 20051223 OXYGEN SERVICE CO $623.11 DENNIS LINDORFF 20051212 20051213 SPRINT *WIRELESS SVCS $897.22 STEVE LUKIN 20051212 20051214 METRO SALES INC $192.00 STEVE LUKIN 20051213 20051214 USPS 2663650015 $8.84 STEVE LUKIN 20051215 20051216 VERIZON WRLS I2KW $41.56 STEVE LUKIN 20051220 20051221 SBC PAGING $17.71 STEVE LUKIN 20051209 20051212 ON SITE SANITATION INC $15.81 MARK MARUSKA 20051215 20051216 VERIZON WRLS I2KW $41.86 MARK MARUSKA 20051212 20051214 CENTURY COMMUNITY TECHNIC $65.00 JON A MELANDER 20051212 20051214 STRYKER SALES CRP MED $308.86 JON A MELANDER 20051215 20051216 VERIZON WRLS I2KW $62.21 ED NADEAU 20051219 20051221 OFFICE MAX 00002204 $24.48 ED NADEAU 20051221 20051222 SPRINT *WIRELESS SVCS $254.12 BRYAN NAGEL 20051208 20051212 INT'L CODE COUNCIL INC $115.00 AMY NIVEN 20051209 20051212 SEARS ROEBUCK 1122 $220.33 RICHARD NORDQUIST 20051212 20051213 OXYGEN SERVICE CO $36.68 RICHARD NORDQUIST 20051220 20051221 NORTHERN WATER WORKS SUPP $296.51 RICHARD NORDQUIST 20051221 20051222 NORTHERN WATER WORKS SUPP ($296.51) RICHARD NORDQUIST 20051221 20051222 NORTHERN WATER WORKS SUPP $218.11 RICHARD NORDQUIST 20051221 20051223 OXYGEN SERVICE CO $24.87 RICHARD NORDQUIST 20051216 20051219 COLE INFORMATION $258.95 MARSHA PACOLT 20051216 20051219 QWEST *COMMUNICATION $690.00 MARSHA PACOLT 20051219 20051220 CUSTOM HEADSETS INC $242.82 MARSHA PACOLT 20051220 20051221 APCO INTERNATIONAL $83.00 MARSHA PACOLT 20051209 20051212 MID - AMERICA BUS SYSIEQ. $246.27 DENNIS PECK 20051213 20051215 YOCUM OIL CO $50.97 ROBERT PETERSON 20051206 20051212 ADORAMA INC $85.45 PHILIP F POWELL 20051213 20051215 WOLF CAMERA #1530 $4.98 PHILIP F POWELL 20051214 20051216 WOLF CAMERA #1530 $7.02 PHILIP F POWELL 20051216 20051219 WOLF CAMERA #1530 $7.02 PHILIP F POWELL 20051220 20051222 WOLF CAMERA #1530 $5.95 PHILIP F POWELL 20051209 20051212 KATH AUTO PARTS NSP $36.27 STEVEN PRIEM 20051209 20051212 FACTORY MOTOR PARTS $152.62 STEVEN PRIEM 20051209 20051212 PAM OIL INC $17.00 STEVEN PRIEM 20051209 20051212 ZIEGLER INC CREDIT DEPT $90.78 STEVEN PRIEM 20051209 20051213 FACTORY MOTOR PARTS $101.81 STEVEN PRIEM 23 Trans Date Posting Date Merchant Name Trans Amount Name 20051212 20051213 KATH AUTO PARTS NSP $37.10 STEVEN PRIEM 20051212 20051213 PAM OIL INC $105.12 STEVEN PRIEM 20051212 20051213 ZIEGLER INC CREDIT DEPT $90.78 STEVEN PRIEM 20051212 20051214 AUTO GLASS SPECIALISTS -MN {$35.51} STEVEN PRIEM 20051212 20051214 AUTO GLASS SPECIALISTS -MN $281.96 STEVEN PRIEM 20051212 20051214 FACTORY MOTOR PARTS $42.56 STEVEN PRIEM 20051212 20051214 FACTORY MOTOR PARTS $42.56 STEVEN PRIEM 20051213 20051214 ZIEGLER INC CREDIT DEPT {$9078} STEVEN PRIEM 20051213 20051214 BAUER BULT TRE33200023 $359.44 STEVEN PRIEM 20051213 20051214 NORTHERN TOOL EQUIPMNT $42.54 STEVEN PRIEM 20051213 20051214 PAM OIL INC $195.73 STEVEN PRIEM 20051213 20051215 TOUSLEY FORD 127200039 $32.34 STEVEN PRIEM 20051213 20051215 BOYER FORD TRUCKS INC $95.72 STEVEN PRIEM 20051213 20051216 AMERICAN FASTENER & SUPPL {$49.42} STEVEN PRIEM 20051213 20051216 AMERICAN FASTENER & SUPPL $92.05 STEVEN PRIEM 20051213 20051216 AMERICAN FASTENER & SUPPL $49.42 STEVEN PRIEM 20051214 20051215 KATH AUTO PARTS NSP $74.45 STEVEN PRIEM 20051214 20051215 KATH AUTO PARTS NSP $5.10 STEVEN PRIEM 20051214 20051216 TOUSLEY FORD 127200039 $97.77 STEVEN PRIEM 20051214 20051216 ASPEN EQUIPMENT CO $595.92 STEVEN PRIEM 20051215 20051216 FORCE AMERICA $63.02 STEVEN PRIEM 20051215 20051216 KATH AUTO PARTS NSP $47.08 STEVEN PRIEM 20051215 20051216 NORTHERN TOOL EQUIPMNT $51.11 STEVEN PRIEM 20051215 20051216 FACTORY MOTOR PARTS $11.34 STEVEN PRIEM 20051215 20051216 PARTS ASSOCIATES INC $158.16 STEVEN PRIEM 20051215 20051219 TRUCK UTILITES INC $68.96 STEVEN PRIEM 20051216 20051219 FACTORY MOTOR PARTS {$70.00} STEVEN PRIEM 20051216 20051220 TRI STATE BOBCAT $123.43 STEVEN PRIEM 20051219 20051220 PAM OIL INC $215.74 STEVEN PRIEM 20051219 20051221 TOUSLEY FORD 127200039 $160.34 STEVEN PRIEM 20051219 20051221 CATCO PARTS & SERV #1 $74.60 STEVEN PRIEM 20051220 20051221 SKARNES INC $372.75 STEVEN PRIEM 20051221 20051222 FORCE AMERICA $70.81 STEVEN PRIEM 20051221 20051223 CATCO PARTS & SERV #1 $221.66 STEVEN PRIEM 20051221 20051223 1 -STATE TRUCK CENTERS $110.32 STEVEN PRIEM 20051215 20051219 UNIFORMS UNLIMITED INC $21.00 KEVIN RABBETT 20051217 20051219 SPRINT *WIRELESS SVCS $2,067.19 KEVIN RABBETT 20051215 20051216 HILLYARD INC MINNEAPOLIS $1,021.21 MICHAEL REILLY 20051221 20051222 HILLYARD INC MINNEAPOLIS $362.50 MICHAEL REILLY 20051221 20051222 HILLYARD INC MINNEAPOLIS $389.43 MICHAEL REILLY 20051221 20051222 HILLYARD INC MINNEAPOLIS $194.95 MICHAEL REILLY 20051221 20051222 HILLYARD INC MINNEAPOLIS $546.68 MICHAEL REILLY 20051212 20051214 QUIZNO OF MAPLEWOOD $8.91 AUDRA ROBBINS 20051216 20051219 TARGET 00011858 $137.25 AUDRA ROBBINS 20051216 20051219 FACTORY CARD OUTLET #284 $52.75 AUDRA ROBBINS 20051222 20051223 ARVEY PAPER & OFFICE PRO $68.90 DEB SCHMIDT 20051215 20051219 CLOVER SUPER FOODS $138.79 RUSSELL L SCHMIDT 20051209 20051212 S & T OFFICE PRODUCTS $104.65 ANDREA SINDT 20051212 20051213 T- MOBILE $23.78 ANDREA SINDT 20051213 20051214 S & T OFFICE PRODUCTS $52.82 ANDREA SINDT 20051213 20051214 SPRINT *WIRELESS SVCS $1,272.34 ANDREA SINDT 20051215 20051216 U OF M CCE ON LINE $240.00 ANDREA SINDT 20051215 20051216 U OF M CCE ON LINE $340.00 ANDREA SINDT 20051215 20051216 U OF M CCE ON LINE $70.00 ANDREA SINDT 20051215 20051216 U OF M CCE ON LINE $170.00 ANDREA SINDT 20051215 20051216 S & T OFFICE PRODUCTS $79.24 ANDREA SINDT 20051215 20051219 INT'L CODE COUNCIL INC $500.00 ANDREA SINDT 20051219 20051221 INT'L CODE COUNCIL INC $345.00 ANDREA SINDT IE Trans Date Posting Date Merchant Name Trans Amount Name 20051222 20051223 S & T OFFICE PRODUCTS $361.95 ANDREA SINDT 20051215 20051216 S & T OFFICE PRODUCTS $23.99 JOANNE M SVENDSEN 20051215 20051219 DE LADE LANDEN OP01 OF 01 $626.43 JOANNE M SVENDSEN 20051219 20051220 S & T OFFICE PRODUCTS $8.73 JOANNE M SVENDSEN 20051210 20051212 MENARDS 3059 $114.13 RONALD SVENDSEN 20051212 20051214 EAT INC $4.50 RUSTIN SVENDSEN 20051215 20051219 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 20051215 20051219 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 20051215 20051219 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 20051215 20051219 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 20051215 20051219 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 20051215 20051219 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 20051215 20051219 MINN FIRE SVC CERT BOARD $55.00 RUSTIN SVENDSEN 20051219 20051220 ANCOM TECHNICAL CENTER IN $140.42 RUSTIN SVENDSEN 20051220 20051221 ANCOM TECHNICAL CENTER IN $156.33 RUSTIN SVENDSEN 20051213 20051214 MUSKA LIGHTING CENTER $139.26 LYLE SWANSON 20051213 20051214 MUSKA LIGHTING CENTER $108.36 LYLE SWANSON 20051213 20051214 MENARDS 3059 $44.66 LYLE SWANSON 20051213 20051214 ALL MAIN STREET ELECTRIC $58.00 LYLE SWANSON 20051213 20051215 WW GRAINGER 500 {$12274} LYLE SWANSON 20051213 20051215 FOREST PRODUCTS SUPPLY $21.30 LYLE SWANSON 20051213 20051215 WW GRAINGER 497 $51.81 LYLE SWANSON 20051215 20051216 MENARDS 3059 $16.68 LYLE SWANSON 20051220 20051221 GRAYBAR ELECTRIC $230.15 LYLE SWANSON 20051221 20051222 JOHNSTONE SUPPLY GOLDEN V $122.36 LYLE SWANSON 20051221 20051223 EXCELLCOM $106.47 LYLE SWANSON $29,828.25 25 Transaction Review For Transactions posted between 1211012005 to 12/23/2005 Post Date Vendor Name 1211212005 12/19/2005 12/12/2005 1211512005 12/22/2005 12/12/2005 12/12/2005 1211412005 1212112005 12/14/2005 12/14/2005 12/12/2005 1211412005 12/22/2005 12/22/2005 1211912005 1211912005 12/20/2005 12/21/2005 1 ? 1 21 1 2005 12/22/2005 12/23/2005 12/23/2005 SHRED -IT 01 OF 01 AQUA LOGIC INC INSIGHT PUBLIC SECTOR INSIGHT PUBLIC SECTOR THAWTE INC PROPERTYKEY.COM, INC. VERIZON WRLS I2KW THINGS REMEMBERED 0956 SPRINT WIRELESS SVCS UNIFORMS UNLIMITED INC CINTAS FIRST AID #0431 PROPERTYKEY.COM, INC. CINTAS FIRST AID #0431 PIONEER RIM & WHEEL CO. MN TWOLVES LYNX S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS SHRED -IT S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS S & T OFFICE PRODUCTS QWESTCOMM TN651 Settlement Amt Cardholder Name 113/2006 96.57 JOHN BANICK 798.50 JIM BEHAN 272.87 MYCHAL FOWLDS 290.61 MYCHAL FOWLDS - 1,079.21 MYCHAL FOWLDS 50.00 KAREN E GUILFOILE 55.52 KAREN E GUILFOILE 84.09 KAREN E GUILFOILE 199.79 STEVE HURLEY 584.55 DAVID KVAM 38.74 BRYAN NAGEL 600.00 DENNIS PECK 36.92 WILLIAM J PRIEFER 547.89 STEVEN PRIEM 490.00 AUDRA ROBBINS 87.99 DEB SCHMIDT -19.76 DEB SCHMIDT 7.11 DEB SCHMIDT -63.27 DEB SCHMIDT 7.88 DEB SCHMIDT -7.11 DEB SCHMIDT 99.81 DEB SCHMIDT 357.29 JUDY TETZLAFF 3,536.75 99 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/16105 CARDINAL, ROBERT 422.42 dd 12/16/05 JUENEMANN, KATHLEEN 371.77 dd 12/16/05 KOPPEN, MARVIN 371.77 dd 12/16/05 ROSSBACH, WILLIAM 371.77 dd 12/16/05 COLEMAN, MELINDA 4,096.10 dd 12/16/05 DARST, ROBERTA 1,809.50 dd 12/16/05 FURSMAN, RICHARD 5,053.62 dd 12/16/05 FARR, LARRY 1,767.48 dd 12/16/05 SWANSON, LYLE 1,662.77 dd 12/16/05 LE, JENNIFER 216.00 dd 12/16/05 LE, SHERYL 4,001.34 dd 12/16/05 RAMEAUX, THERESE 2,376.42 dd 12/16/05 RYAN, MICHAEL 275.00 dd 12/16/05 FAUST, DANIEL 4,166.97 dd 12/16/05 SCHMIDT, DEBORAH 1,526.96 dd 12/16/05 ANDERSON, CAROLE 1,005.03 dd 12/16/05 BAUMAN, GAYLE 3,434.43 dd 12/16/05 JACKSON, MARY 1,819.78 dd 12/16/05 KELSEY, CONNIE 908.54 dd 12/16/05 TETZLAFF, JUDY 1,819.78 dd 12/16/05 FRY, PATRICIA 1,689.35 dd 12/16/05 GUILFOILE, KAREN 2,883.18 dd 12/16/05 MORSON, JOHN 880.00 dd 12/16/05 CARLE, JEANETTE 1,648.82 dd 12/16/05 JAGOE, CAROL 1,631.66 dd 12/16/05 JOHNSON, BONNIE 985.03 dd 12/16/05 MECHELKE, SHERRIE 921.99 dd 12/16/05 MOY, PAMELA 802.08 dd 12/16/05 OLSON, SANDRA 993.85 dd 12/16105 OSTER, ANDREA 1,764.47 dd 12/16/05 WEAVER, KRISTINE 1,787.76 dd 12/16/05 BANICK, JOHN 3,871.15 dd 12/16/05 CORCORAN, THERESA 1,733.27 dd 12/16105 POWELL, PHILIP 2,267.65 dd 12/16105 RICHIE, CAROLE 1,636.28 dd 12/16105 SPANGLER, EDNA 308.00 dd 12/16105 THOMALLA, DAVID 4,300.46 dd 12/16105 ABEL, CLINT 2,264.34 dd 12/16105 ALDRIDGE, MARK 2,342.48 dd 12/16105 ANDREWS, SCOTT 3,194.29 MA CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/16105 BAKKE, LONN 2,730.39 dd 12/16105 BELDE, STANLEY 2,681.69 dd 12/16105 BIERDEMAN, BRIAN 2,289.38 dd 12/16105 BOHL, JOHN 2,713.36 dd 12/16105 BUSACK, DANIEL 2,459.45 dd 12/16105 COFFEY, KEVIN 2,258.17 dd 12/16105 GROTTY, KERRY 2,440.39 dd 12/16105 DOBLAR, RICHARD 2,991.56 dd 12/16105 DUNN, ALICE 2,415.54 dd 12/16105 GABRIEL, ANTHONY 1,932.16 dd 12/16105 HEINZ, STEPHEN 2,498.69 dd 12/16105 HIEBERT, STEVEN 2,746.52 dd 12/16105 JOHNSON, KEVIN 3,433.16 dd 12/16105 KALKA, THOMAS 636.28 dd 12/16105 KARIS, FLINT 3,259.80 dd 12/16105 KONG, TOMMY 2,448.74 dd 12/16105 KROLL, BRETT 2,289.29 dd 12/16105 KVAM, DAVID 3,420.42 dd 12/16105 LANGNER, TODD 1,599.34 dd 12/16105 LARSON, DANIEL 1,716.68 dd 12/16105 LU, JOHNNIE 2,289.29 dd 12/16105 MARINO, JASON 2,610.70 dd 12116105 MARTIN, JERROLD 2,442.49 dd 12/16105 MCCARTY, GLEN 2,043.10 dd 12/16105 METRY, ALESIA 2,351.79 dd 12/16105 NYE, MICHAEL 1,896.11 dd 12/16105 OLSON, JULIE 2,309.46 dd 12/16105 RABBETT, KEVIN 3,483.05 dd 12/16105 RHUDE, MATTHEW 1,599.34 dd 12/16105 STEFFEN, SCOTT 3,137.65 dd 12/16105 STEINER, JOSEPH 666.68 dd 12/16105 SYPNIEWSKI, WILLIAM 1,737.71 dd 12/16105 SZCZEPANSKI, THOMAS 2,714.23 dd 12/16105 WENZEL, JAY 2,331.55 dd 12/16/05 XIONG, KAO 2,321.43 dd 12/16105 BARTZ, PAUL 3,047.49 dd 12/16/05 BERGERON, JOSEPH 3,377.49 dd 12/16/05 DUGAS, MICHAEL 2,368.55 dd 12/16105 ERICKSON, VIRGINIA 2,482.65 dd 12/16105 FLOR, TIMOTHY 2,587.95 dd 12/16105 FRASER, JOHN 2,849.13 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/16/05 LANGNER, SCOTT 2,154.04 dd 12/16/05 PALMA, STEVEN 3,583.24 dd 12/16/05 THEISEN, PAUL 2,154.04 dd 12/16/05 THIENES, PAUL 2,439.28 dd 12/16/05 CARLSON, BRIAN 1,852.27 dd 12/16/05 DAWSON, RICHARD 2,220.58 dd 12/16/05 DUELLMAN, KIRK 2,105.12 dd 12/16/05 EVERSON, PAUL 1,935.17 dd 12/16/05 HALWEG, JODI 2,020.16 dd 12/16/05 JOHNSON, DOUGLAS 2,116.99 dd 12/16/05 MYERS, TODD 2,096.47 dd 12/16/05 NOVAK, JEROME 2,289.11 dd 12/16/05 PARSONS, KURT 1,935.17 dd 12/16/05 PETERSON, ROBERT 2,375.08 dd 12/16/05 PRECHTEL, ROBERT 2,291.72 dd 12/16/05 SVENDSEN, RONALD 2,643.22 dd 12/16/05 GERVAIS -JR, CLARENCE 2,785.12 dd 12/16/05 BAUER, MICHELLE 1,634.15 dd 12/16/05 FLAUGHER, JAYME 1,877.35 dd 12/16/05 HERMANSON, CHAD 1,614.85 dd 12/16/05 HUBIN, KENNARD 1,689.42 dd 12/16/05 KNAPP, BRETT 1,643.20 dd 12/16/05 LINN, BRYAN 1,946.95 dd 12/16/05 PACOLT, MARSHA 2,456.34 dd 12/16/05 RABINE, JANET 1,862.95 dd 12/16/05 STAHNKE, JULIE 1,877.35 dd 12/16/05 LUKIN, STEVEN 3,899.17 dd 12/16/05 SVENDSEN, RUSTIN 3,125.43 dd 12/16/05 ZWIEG, SUSAN 1,762.15 dd 12/16/05 DOLLERSCHELL, ROBERT 284.84 dd 12/16/05 AHL, R. CHARLES 4,369.67 dd 12/16/05 BREHEIM, ROGER 1,844.37 dd 12/16105 GROHS, JUDITH 1,769.08 dd 12/16105 KONEWKO, DUWAYNE 2,970.52 dd 12/16105 NIVEN, AMY 1,198.62 dd 12/16105 PRIEFER, WILLIAM 2,601.26 dd 12/16105 BRINK, TROY 1,994.73 dd 12/16105 DEBILZAN, THOMAS 2,183.55 dd 12/16105 EDGE, DOUGLAS 2,183.55 dd 12/16105 JONES, DONALD 1,839.75 29 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/16105 MEYER, GERALD 2,095.54 dd 12/16105 NAGEL, BRYAN 2,298.96 dd 12/16105 OSWALD, ERICK 2,280.97 dd 12/16105 RUNNING, ROBERT 1,915.65 dd 12/16105 TEVLIN, TODD 1,929.24 dd 12/16105 DUCHARME, JOHN 2,345.27 dd 12/16105 ENGSTROM, ANDREW 1,646.15 dd 12/16105 ISAKSON, CHAD 179.03 dd 12/16105 JACOBSON, SCOTT 1,570.18 dd 12/16105 KNUTSON, LOIS 1,375.03 dd 12/16105 LABEREE, ERIN 2,798.30 dd 12/16105 LINDBLOM, RANDAL 2,345.27 dd 12/16105 PECK, DENNIS 2,352.19 dd 12/16105 PRIEBE, WILLIAM 2,347.59 dd 12/16105 VERMEERSCH, CHARLES 6,305.08 dd 12/16/05 ANDERSON, BRUCE 4,062.32 dd 12/16/05 CAREY, HEIDI 2,076.55 dd 12/16/05 HALL, KATHLEEN 1,766.77 dd 12/16/05 MARUSKA, MARK 2,674.70 dd 12/16/05 NAUGHTON, JOHN 1,751.13 dd 12/16/05 SCHINDELDECKER, JAMES 1,842.06 dd 12/16/05 BIESANZ, OAKLEY 1,440.45 dd 12/16/05 HAYMAN, JANET 1,000.25 dd 12/16/05 HUTCHINSON, ANN 2,262.70 dd 12/16/05 NELSON, JEAN 1,039.58 dd 12/16/05 GAYNOR, VIRGINIA 2,002.16 dd 12/16/05 EKSTRAND, THOMAS 3,043.03 dd 12/16/05 KROLL, LISA 1,219.01 dd 12/16/05 LIVINGSTON, JOYCE 979.00 dd 12/16/05 SINDT, ANDREA 1,647.75 dd 12/16/05 THOMPSON, DEBRA 651.74 dd 12/16/05 YOUNG, TAMELA 1,523.75 dd 12/161`05 FINWALL, SHANN 2,208.00 dd 12/16105 ROBERTS, KENNETH 2,414.86 dd 12/16105 CARVER, NICHOLAS 2,770.29 dd 12/16/05 FISHER, DAVID 3,276.22 dd 12/16105 RICE, MICHAEL 1,954.95 dd 12/16105 SWAN, DAVID 2,050.95 dd 12/16105 SWETT, PAUL 1,500.55 dd 12/16105 BJORK, ALICIA 272.00 dd 12/16105 FINN, GREGORY 2,213.26 ME CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12116105 GALLANT, CHARLENE 176.00 dd 12/16/05 GRAF, MICHAEL 1,941.84 dd 12/16/05 KELLY, LISA 1,192.34 dd 12/16/05 MCBRIDE, PATRICK 80.00 dd 12/16/05 OHLHAUSER, MEGHAN 388.88 dd 12/16/05 ROBBINS, AUDRA 2,116.03 dd 12/16/05 SCHERPING, ROGER 42.00 dd 12/16/05 SHERRILL, CAITLIN 148.50 dd 12/16/05 TAUBMAN, DOUGLAS 2,854.34 dd 12/16/05 UNDERHILL, KRISTEN 296.00 dd 12/16/05 GERMAIN, DAVID 1,848.99 dd 12/16/05 NORDQUIST, RICHARE 1,839.75 dd 12/16/05 SCHULTZ, SCOTT 2,018.95 dd 12/16/05 ANZALDI, MANDY 1,571.39 dd 12/16/05 COLEMAN, PHILIP 305.00 dd 12/16/05 COLLINS, ASHLEY 134.00 dd 12/16/05 CRAWFORD - JR, RAYMONE 216.00 dd 12/16/05 CROSSON, LINDA 2,610.43 dd 12/16/05 DREWES, DEENA 88.80 dd 12/16/05 EVANS, CHRISTINE 778.22 dd 12/16/05 HOFMEISTER, MARY 692.84 dd 12/16/05 PELOQUIN, PENNYE 449.85 dd 12/16/05 SCHMIDT, RUSSELL 2,026.22 dd 12/16/05 SCHULZE, BRIAN 814.86 dd 12/16/05 STAPLES, PAULINE 2,940.03 dd 12/16/05 ZIELINSKI, JUDY 38.85 dd 12/16/05 ANDREA, JOHANNA 30.38 dd 12/16/05 BRENEMAN, NEIL 525.73 dd 12/16/05 BRUSOE, CRISTINA 65.00 dd 12/16/05 BUCKLEY, BRITTANY 125.13 dd 12/16/05 DUNN, RYAN 614.79 dd 12/16105 ERICKSON- CLARK, CAROL 90.40 dd 12/16105 ESTRADA, KIEL 40.00 dd 12/16105 EVANS, KRISTIN 105.00 dd 12/16/05 FONTAINE, KIM 850.85 dd 12/16105 HAWBAKER, EVAN 89.10 dd 12/16,x`05 HORWATH, RONALE 1,996.55 dd 12/16105 KOEHNEN, AMY 100.20 dd 12/16105 KOEHNEN, MARY 1,358.42 dd 12/16105 KRONHOLM, KATHRYN 467.71 dd 12/16,x`05 MATHEWS, LEAH 63.00 31 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 32 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/16/05 NELSON, SIERRA 129.68 dd 12/16/05 OVERBY. ANNA 80.00 dd 12/16/05 POTTRATZ, DIANE 19.65 dd 12/16/05 PROESCH, ANDY 387.02 dd 12/16/05 SKALD, SHANNON 132.31 dd 12/16/05 SMITH, ANN 206.25 dd 12/16/05 TRUE, CAROLINE 59.40 dd 12/16/05 TUPY, HEIDE 161.60 dd 12/16/05 TUPY, MARCUS 262.50 dd 12/16/05 WERNER, REBECCA 52.13 dd 12/16/05 WOLFGRAM, MARY 52.00 dd 12/16/05 GROPPOLI, LINDA 259.20 dd 12/16/05 BEHAN, JAMES 1,718.61 dd 12/16/05 LONETTI, JAMES 1,046.83 dd 12/16/05 PATTERSON, ALBERT 1,085.24 dd 12/16/05 PRINS, KELLY 988.62 dd 12/16/05 REILLY, MICHAEL 1,626.95 dd 12/16/05 SCHOENECKER, LEIGH 142.98 dd 12/16/05 AICHELE, CRAIG 1,885.36 dd 12/16/05 PRIEM, STEVEN 2,069.35 dd 12/16/05 WOEHRLE, MATTHEW 1,557.35 dd 12/16/05 BERGO, CHAD 2,276.71 dd 12/16/05 FOWLDS, MYCHAL 2,085.54 dd 12/16/05 FRANZEN, NICHOLAS 1,838.02 dd 12/16/05 HURLEY, STEPHEN 3,276.22 wf 103476 12/16/05 BARTOL, DAVID 892.87 wf 103477 12/16/05 JAHN, DAVID 1,650.36 wf 103478 12/16/05 MORIN, TROY 161.50 wf 103479 12/16/05 THOMAS, MOLLY 177.00 wf 103480 12/16/05 MATHEYS, ALANA 1,999.03 wf 103481 12/16105 HANSEN, LORI 1,813.35 wf 103482 12/16105 GENNOW, PAMELA 312.00 wf 103483 12/16/05 PALANK, MARY 1,631.67 wf 103484 12/16/05 SVENDSEN, JOANNE 1,803.39 wf 103485 12/16105 SHORTREED, MICHAEL 3,085.17 wf 103486 12/16105 WELCHLIN, CABOT 2,429.96 wf 103487 12/16105 BRUNELL, DAVID 702.00 wf 103488 12/16105 FREBERG, RONALD 2,227.58 wf 103489 12/16105 JAROSCH, JONATHAN 326.40 wf 103490 12/16105 THOMPSON, MICHAEL 1,752.55 32 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 33 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103491 12/16105 EDSON, DAVID 2,083.20 wf 103492 12/16105 HELEY, ROLAND 2,254.31 wf 103493 12/16105 HINNENKAMP, GARY 1,850.55 wf 103494 12/16105 LINDORFF, DENNIS 1,844.37 wf 103495 12/16105 NOVAK, MICHAEL 1,804.55 wf 103496 12/16105 SOUTTER, CHRISTINE 61.88 wf 103497 12/16105 BERGER, STEPHANIE 256.00 wf 103498 12/16105 BURNS, BETH 19.50 wf 103499 12/16105 CHOINIERE, CHARLES 62.50 wf 103500 12/16105 DEVANEY, KRISTI 6.50 wf 103501 12/16105 EVANS, BRIAN 56.00 wf 103502 12/16105 GAVIN, BENJAMIN 31.50 wf 103503 12/16105 GREEN, DANIEL 13.50 wf 103504 12/16105 GREENER, DOUGLAS 45.00 wf 103505 12/16105 HANNIGAN, BRADY 44.00 wf 103506 12/16105 HANNIGAN, TYLER 42.00 wf 103507 12/16105 JOHNSON, ALEXANDER 45.00 wf 103508 12/16105 JOHNSON, BRANDON 40.50 wf 103509 12/16105 JUETTNER, MICHAEL 13.00 wf 103510 12/16105 KISCH, ALEX 42.00 wf 103511 12/16105 KOHLMAN, JENNIFER 58.00 wf 103512 12/16105 LANCETTE, JOSHUA 32.25 wf 103513 12/16105 MCGRAW, COLLEEN 13.00 wf 103514 12/16105 MORRISETTE, WILLIAM 39.00 wf 103515 12/16105 MORRISETTE, ZACHARY 31.50 wf 103516 12/16105 MUELLNER, CHRISTOPHER 18.00 wf 103517 12/16105 NICHOLSON, COLIN 13.00 wf 103518 12116105 ROERING, KATELYN 13.00 wf 103519 12/16105 SHOBERG, KARL 119.63 wf 103520 12/16105 SIKORA, JACOB 92.00 wf 103521 12/16105 SIKORA, PAUL 64.00 wf 103522 12/16105 TARR -JR, GUS 21.00 wf 103523 12/16105 WILSON, DANIELLE 26.00 wf 103524 12/16105 YORKOVICH, BENJAMIN 51.25 wf 103525 12/16105 ZIELINSKI, JESSICA 31.00 wf 103526 12/16105 HAAG, MARK 1,882.25 wf 103527 12/16105 NADEAU, EDWARD 2,972.99 wf 103528 12/16105 GLASS, JEAN 1,814.45 wf 103529 12/16105 HER, CHONG 458.85 wf 103530 12/16105 LEIBEL, LEAH 156.80 wf 103531 12/16105 NAGEL, BROOKE 292.60 33 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 34 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103532 12/16/05 TOLBERT, FRANCINE 227.50 wf 103533 12/16/05 ANDERSON. CALEB 115.16 wf 103534 12/16/05 ANDERSON, JOSHUA 30.83 wf 103535 12/16/05 ANDERSON, JUSTIN 47.95 wf 103536 12/16/05 ARNEVIK, ERICA 35.00 wf 103537 12/16/05 BRENEMAN, SEAN 46.80 wf 103538 12/16/05 CLARK, PAMELA 85.00 wf 103539 12/16/05 COSTA, JOSEPH 176.05 wf 103540 12/16/05 DEMPSEY, BETH 139.80 wf 103541 12/16/05 FENGER, JUSTIN 213.13 wf 103542 12/16/05 GRANT, MELISSA 480.75 wf 103543 12/16/05 GRUENHAGEN, LINDA 480.00 wf 103544 12/16/05 HAGSTROM, EMILY 166.00 wf 103545 12/16/05 KROLL, MARK 189.75 wf 103546 12/16/05 LUTZ, CHRISTINA 32.50 wf 103547 12/16/05 NWANOKWALE, MORDY 65.00 wf 103548 12/16/05 PETERSON, ANNA 81.60 wf 103549 12/16/05 RICHTER, NANCY 170.00 wf 103550 12/16/05 ROYAL, CHRISTOPHER 120.00 wf 103551 12/16/05 RYDEEN, ARIEL 177.60 wf 103552 12/16/05 SCHMIDT, EMILY 81.03 wf 103553 12/16/05 SCHOMMER, SUMMERS 118.50 wf 103554 12/16/05 SCHRAMM, BRITTANY 19.50 wf 103555 12/16/05 SIMPSON, KIMBERLYN 52.13 wf 103556 12/16/05 SMITLEY, SHARON 383.20 wf 103557 12/16/05 STAHNKE, AMY 96.94 wf 103558 12/16/05 WARNER, CAROLYN 239.50 wf 103559 12/16/05 WEDES, CARYL 140.10 wf 103560 12/16/05 WHITE, NICOLE 599.11 wf 103561 12/16105 WOODMAN, ALICE 239.20 wf 103562 12/16/05 BOSLEY, CAROL 297.00 wf 103563 12/16/05 BREITBACH, GARY 388.50 wf 103564 12/16/05 LEWIS, AMY 125.75 wf 103565 12/16105 ODDEN, JESSICA 55.13 wf 103566 12/16105 OIE, REBECCA 107.03 wf 103567 12/16105 PARAYNO, GUAI 164.95 wf 103568 12/16105 SATTLER, MELINDA 39.60 wf 103569 12/16105 SCHUELLER, JAY 210.00 wf 103570 12/16105 STODGHILL, AMANDA 59.96 wf 103571 12/16105 VAN HALE, PAULA 128.70 34 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 35 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103572 12/16105 ANDERSON, MATT 146.30 wf 103573 12/16/05 BALDWIN, JANA 99.40 wf 103574 12/16/05 BERLIN, SARAH 90.49 wf 103575 12/16/05 BIRKHOLZ, TYLER 57.15 wf 103576 12/16/05 DOUGLASS, TOM 1,285.07 wf 103577 12/16105 GADOW, ANNA 31.75 wf 103578 12/16105 HER, PHENG 142.21 wf 103579 12/16105 O'GRADY, VICTORIA 90.35 wf 103580 12/16/05 SIMPSON, JOSEPH 404.00 wf 103581 12/16105 THEESFELD, CALEB 55.60 wf 103582 12/16105 VANG, HUE 59.85 wf 103583 12/16105 VANG, KAY 125.10 wf 103584 12/16105 VANG, TIM 141.83 wf 103585 12/16105 VUE, LOR PAO 182.88 452,898.30 35 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/30/05 CARDINAL, ROBERT 422.42 dd 12/30105 JUENEMANN, KATHLEEN 371.77 dd 12/30105 KOPPEN, MARVIN 371.77 dd 12/30105 ROSSBACH, WILLIAM 371.77 dd 12/30105 COLEMAN, MELINDA 4,096.10 dd 12/301/05 DARST, ROBERTA 1,809.50 dd 12/301/05 FURSMAN, RICHARD 5,053.62 dd 12/301/05 FARR, LARRY 1,767.48 dd 12/301/05 SWANSON, LYLE 2,161.48 dd 12/30105 LE, JENNIFER 99.00 dd 12/301/05 LE, SHERYL 4,001.34 dd 12/30105 RAMEAUX, THERESE 2,376.42 dd 12/30105 FAUST, DANIEL 4,166.97 dd 12/30105 SCHMIDT, DEBORAH 1,526.98 dd 12/30105 ANDERSON, CAROLE 989.93 dd 12/30105 BAUMAN, GAYLE 3,434.43 dd 12/30105 JACKSON, MARY 1,819.79 dd 12/301/05 KELSEY, CONNIE 1,060.16 dd 12/30105 TETZLAFF, JUDY 1,819.75 dd 12/30105 FRY, PATRICIA 1,772.33 dd 12/30105 GUILFOILE, KAREN 2,883.18 dd 12/30105 MORSON, JOHN 792.00 dd 12/30105 CARLE, JEANETTE 1,658.92 dd 12/30105 JAGOE, CAROL 1,662.15 dd 12/301/05 JOHNSON, BONNIE 1,037.00 dd 12/30105 MECHELKE, SHERRIE 1,026.06 dd 12/30105 MOY, PAMELA 1,060.61 dd 12/30105 OLSON, SANDRA 1,253.99 dd 12/301/05 OSTER, ANDREA 1,780.55 dd 12/30105 WEAVER, KRISTINE 1,799.83 dd 12/30105 BANICK, JOHN 3,871.15 dd 12/30105 CORCORAN, THERESA 1,629.35 dd 12/30105 POWELL, PHILIP 2,267.65 dd 12/30105 RICHIE, CAROLE 1,636.28 dd 12/301/05 SPANGLER, EDNA 308.00 dd 12/301/05 THOMALLA, DAVID 4,300.46 dd 12/30105 ABEL, CLINT 2,470.47 dd 12/30105 ALDRIDGE, MARK 2,808.40 dd 12/301/05 ANDREWS, SCOTT 3,138.10 dd 12/30105 BAKKE, LONN 2,646.33 0. CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/30105 BELDE, STANLEY 2,714.45 dd 12/30105 BIERDEMAN, BRIAN 2,320.58 dd 12/30105 BOHL, JOHN 3,087.46 dd 12/30105 BUSACK, DANIEL 2,288.03 dd 12/30105 COFFEY, KEVIN 2,226.96 dd 12/30105 GROTTY, KERRY 2,589.13 dd 12/30105 DOBLAR, RICHARE 2,905.60 dd 12/30105 DUNN, ALICE 2,776.05 dd 12/30105 GABRIEL, ANTHONY 1,932.16 dd 12/30105 HEINZ, STEPHEN 2,952.14 dd 12/30105 HIEBERT, STEVEN 3,030.44 dd 12/301/05 JOHNSON, KEVIN 3,842.03 dd 12/30105 KALKA, THOMAS 758.92 dd 12/30105 KARIS, FLINT 3,586.05 dd 12/30105 KONG, TOMMY 2,373.74 dd 12/30105 KROLL, BRETT 2,289.29 dd 12/30105 KVAM, DAVID 3,420.42 dd 12/30105 LANGNER, TODD 1,599.34 dd 12/30105 LARSON, DANIEL 988.21 dd 12/30105 LU, JOHNNIE 2,989.26 dd 12/30105 MARINO, JASON 2,385.71 dd 12/30105 MARTIN, JERROLD 2,442.49 dd 12/301/05 MCCARTY, GLEN 2,043.10 dd 12/30105 METRY, ALESIA 2,528.63 dd 12/30105 NYE, MICHAEL 1,887.79 dd 12/30105 OLSON, JULIE 2,502.31 dd 12/301/05 RABBETT, KEVIN 3,483.05 dd 12/301/05 RHUDE, MATTHEW 1,664.88 dd 12/301/05 STEFFEN, SCOTT 3,390.52 dd 12/301/05 STEINER, JOSEPH 666.69 dd 12/30105 SYPNIEWSKI, WILLIAM 1,664.88 dd 12/301/05 SZCZEPANSKI, THOMAS 2,657.40 dd 12/30105 WENZEL, JAY 2,001.45 dd 12/30105 XIONG, KAO 2,385.71 dd 12/30105 BARTZ, PAUL 2,807.23 dd 12/30105 BERGERON, JOSEPH 3,476.14 dd 12/30105 DUGAS, MICHAEL 2,750.75 dd 12/30105 ERICKSON, VIRGINIA 2,505.95 dd 12/301/05 FLOR, TIMOTHY 2,787.74 dd 12/30105 FRASER, JOHN 2,849.13 37 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/30105 LANGNER, SCOTT 2,154.04 dd 12/301/05 PALMA, STEVEN 2,792.27 dd 12/30105 THEISEN, PAUL 2,516.48 dd 12/30105 THIENES, PAUL 2,439.28 dd 12/30105 CARLSON, BRIAN 1,811.57 dd 12/30105 DAWSON, RICHARD 2,351.41 dd 12/30105 DUELLMAN, KIRK 2,116.99 dd 12/301/05 EVERSON, PAUL 1,946.06 dd 12/30105 HALWEG, JODI 1,821.75 dd 12/301/05 JOHNSON, DOUGLAS 2,257.96 dd 12/30105 MYERS, TODD 1,974.37 dd 12/30105 NOVAK, JEROME 2,370.10 dd 12/301/05 PARSONS, KURT 2,065.79 dd 12/30105 PETERSON, ROBERT 2,420.86 dd 12/30105 PRECHTEL, ROBERT 2,405.48 dd 12/301/05 SVENDSEN, RONALD 2,375.08 dd 12/30105 GERVAIS -JR, CLARENCE 2,785.12 dd 12/30105 BAUER, MICHELLE 1,988.39 dd 12/30105 FLAUGHER, JAYME 1,877.36 dd 12/30105 HERMANSON, CHAD 1,799.13 dd 12/30105 HUBIN, KENNARD 1,727.58 dd 12/301/05 KNAPP, BRETT 1,636.12 dd 12/301/05 LAFFERTY, WALTER 287.46 dd 12/30105 LINN, BRYAN 2,067.70 dd 12/301/05 PACOLT, MARSHA 2,456.34 dd 12/30105 RABINE, JANET 1,965.16 dd 12/30105 SCHAULS, ADAM 195.00 dd 12/30105 STAHNKE, JULIE 1,875.55 dd 12/30105 LUKIN, STEVEN 3,899.17 dd 12/30105 SVENDSEN, RUSTIN 3,125.43 dd 12/301/05 ZWIEG, SUSAN 1,762.15 dd 12/30105 DOLLERSCHELL. ROBERT 284.84 dd 12/30105 AHL, R. CHARLES 4,369.71 dd 12/30105 BREHEIM, ROGER 1,844.37 dd 12/30105 GROHS, JUDITH 1,769.08 dd 12/301/05 KONEWKO, DUWAYNE 2,970.52 dd 12/30105 NIVEN, AMY 1,198.62 dd 12/30105 PRIEFER, WILLIAM 2,601.26 dd 12/30105 BRINK, TROY 1,743.75 dd 12/301/05 BRUNELL, DAVID 1,433.00 ME CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/30105 DEBILZAN, THOMAS 1,913.59 dd 12/30105 EDGE, DOUGLAS 1,943.80 dd 12/301/05 JONES, DONALD 1,894.38 dd 12/30105 MEYER, GERALD 1,942.79 dd 12/30105 NAGEL, BRYAN 2,298.96 dd 12/30105 OSWALD, ERICK 2,053.43 dd 12/301/05 RUNNING, ROBERT 1,804.47 dd 12/30105 TEVLIN, TODD 2,077.93 dd 12/30105 DUCHARME, JOHN 2,345.27 dd 12/301/05 ENGSTROM, ANDREW 1,646.15 dd 12/301/05 ISAKSON, CHAD 404.26 dd 12/30105 JACOBSON, SCOTT 2,379.85 dd 12/301/05 JAROSCH, JONATHAN 1,087.72 dd 12/30105 KNUTSON, LOIS 1,050.87 dd 12/301/05 LABEREE, ERIN 2,798.30 dd 12/301/05 LINDBLOM, RANDAL 2,402.68 dd 12/30105 PECK, DENNIS 2,363.11 dd 12/30105 PRIEBE, WILLIAM 2,598.80 dd 12/30105 THOMPSON, MICHAEL 2,106.47 dd 12/301/05 ANDERSON, BRUCE 4,062.32 dd 12/30105 CAREY, HEIDI 2,076.55 dd 12/30105 HALL, KATHLEEN 1,836.22 dd 12/30105 MARUSKA, MARK 2,674.70 dd 12/30105 NAUGHTON, JOHN 1,866.19 dd 12/301/05 SCHINDELDECKER, JAMES 1,842.06 dd 12/301/05 BIESANZ, OAKLEY 1,440.45 dd 12/301/05 HAYMAN, JANET 1,387.61 dd 12/301/05 HUTCHINSON, ANN 2,262.70 dd 12/30105 NELSON, JEAN 1,019.80 dd 12/30105 GAYNOR, VIRGINIA 2,002.16 dd 12/301/05 EKSTRAND, THOMAS 3,043.03 dd 12/30105 KROLL, LISA 1,355.87 dd 12/30105 LIVINGSTON, JOYCE 979.00 dd 12/301/05 SINDT, ANDREA 1,647.75 dd 12/301/05 THOMPSON, DEBRA 651.74 dd 12/301/05 YOUNG, TAMELA 1,556.00 dd 12/301/05 FINWALL, SHANK 2,208.00 dd 12/301/05 ROBERTS, KENNETH 2,836.38 dd 12/30105 CARVER, NICHOLAS 2,770.29 dd 12/30105 FISHER, DAVID 3,276.22 39 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/30105 RICE, MICHAEL 1,954.95 dd 12/301/05 SWAN, DAVID 2,802.75 dd 12/30105 SWETT, PAUL 1,500.55 dd 12/30105 ANZALDI, KALI 85.00 dd 12/30105 BJORK, ALICIA 246.50 dd 12/301/05 EVANS, BRIAN 84.00 dd 12/30105 FINN, GREGORY 2,213.26 dd 12/30105 GALLANT, CHARLENE 248.00 dd 12/30105 GRAF, MICHAEL 1,941.83 dd 12/30105 KELLY, LISA 1,281.39 dd 12/301/05 KYRK, ASHLEY 30.00 dd 12/301/05 MCBRIDE, PATRICK 180.00 dd 12/301/05 NIEMCZYK, BRIAN 180.00 dd 12/301/05 NIEMCZYK, EMILY 76.50 dd 12/30105 OHLHAUSER, MEGHAN 481.31 dd 12/30105 ROBBINS, AUDRA 2,116.03 dd 12/301/05 SCHERPING, ROGER 28.00 dd 12/30105 SHERRILL, CAITLIN 126.00 dd 12/30105 TAUBMAN, DOUGLAS 2,854.34 dd 12/30105 UNDERHILL, KRISTEN 88.00 dd 12/30105 GERMAIN, DAVID 1,854.60 dd 12/30105 NORDQUIST, RICHARD 2,306.80 dd 12/301/05 SCHULTZ, SCOTT 2,063.80 dd 12/30105 ANZALDI, MANDY 1,513.63 dd 12/30105 COLEMAN, PHILIP 155.00 dd 12/30105 COLLINS, ASHLEY 92.00 dd 12/301/05 CRAWFORD - JR, RAYMOND 308.00 dd 12/30105 CROSSON, LINDA 2,610.43 dd 12/301/05 DREWES, DEENA 88.80 dd 12/30105 EVANS, CHRISTINE 761.70 dd 12/301/05 HOFMEISTER, MARY 610.75 dd 12/30105 LEIBEL, LEAH 142.90 dd 12/30105 PELOQUIN, PENNYE 512.46 dd 12/30105 SCHMIDT, RUSSELL 2,029.31 dd 12/30105 SCHULZE, BRIAN 795.48 dd 12/30105 STAPLES, PAULINE 2,940.03 dd 12/30105 ZIELINSKI, JUDY 37.00 dd 12/301/05 ANDREA, JOHANNA 30.38 dd 12/30105 BRENEMAN, NEIL 587.73 dd 12/30105 BRUSOE, CRISTINA 107.25 m CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/30105 BUCKLEY, BRITTANY 53.75 dd 12/30105 CANTLON, COLLEEN 23.25 dd 12/30105 DUNK, RYAN 787.87 dd 12/30105 EDSON, JAMIE 57.88 dd 12/30105 ERICKSON- CLARK, CAROL 90.40 dd 12/301/05 EVANS, KRISTIN 105.00 dd 12/30105 FONTAINE, KIM 808.46 dd 12/30105 HAWBAKER, EVAN 19.80 dd 12/30105 HORWATH, RONALD 1,996.55 dd 12/30105 IRISH, GRACE 99.00 dd 12/301/05 KERSCHNER, JOLENE 23.00 dd 12/301/05 KOEHNEN, AMY 100.20 dd 12/301/05 KOEHNEN, MARY 1,532.14 dd 12/30105 KRONHOLM, KATHRYN 328.23 dd 12/301/05 MATHEWS, LEAH 124.25 dd 12/301/05 NELSON, SIERRA 96.45 dd 12/301/05 OVERBY. ANNA 60.00 dd 12/301/05 PROESCH, ANDY 416.68 dd 12/301/05 SCHAEFER, ANDREA 60.75 dd 12/301/05 SCHULTZ, MATTHEW 26.00 dd 12/30105 SIMPSON, KIMBERLYN 41.70 dd 12/30105 SKALD, SHANNON 65.25 dd 12/30105 SMITH, ANN 225.00 dd 12/301/05 TRUE, CAROLINE 39.60 dd 12/301/05 TUPY, HEIDE 161.60 dd 12/30105 TUPY, MARCUS 283.50 dd 12/30105 WERNER, REBECCA 62.55 dd 12/30105 WOLFGRAM, MARY 52.00 dd 12/30105 GROPPOLI, LINDA 283.20 dd 12/30105 BEHAN, JAMES 1,718.61 dd 12/301/05 LONETTI, JAMES 1,046.83 dd 12/30105 PATTERSON, ALBERT 1,085.24 dd 12/301/05 PRINS, KELLY 1,036.32 dd 12/30105 REILLY, MICHAEL 1,626.95 dd 12/30105 SCHOENECKER, LEIGH 83.13 dd 12/301/05 AICHELE, CRAIG 1,894.00 dd 12/30105 PRIEM, STEVEN 2,075.67 dd 12/301/05 WOEHRLE, MATTHEW 1,557.35 dd 12/30105 BERGO, CHAD 2,292.62 dd 12/30105 FOWLDS, MYCHAL 2,680.12 41 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 42 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT dd 12/30105 FRANZEN, NICHOLAS 1,779.59 dd 12/30105 HURLEY, STEPHEN] 3,276.22 wf 103598 12/30105 BARTOL, DAVID 371.77 wf 103599 12/30105 WORKMAN, ROBERT 50.00 wf 103600 12/30105 JAHN, DAVID 1,722.74 wf 103601 12/30105 MORIN, TROY 163.63 wf 103602 12/30105 THOMAS, MOLLY 48.00 wf 103603 12/30105 MATHEYS, ALANA 1,999.02 wf 103604 12/30105 HANSEN, LORI 1,871.45 wf 103605 12/30105 GENNOW, PAMELA 728.00 wf 103606 12/30105 PALANK, MARY 1,631.66 wf 103607 12/30105 SVENDSEN, JOANNE 1,803.39 wf 103608 12/30105 SHORTREED, MICHAEL 3,387.03 wf 103609 12/30105 WELCHLIN, CABOT 2,463.97 wf 103610 12/30105 BAUMAN, ANDREW 192.00 wf 103611 12/30105 FREBERG, RONALD 1,930.88 wf 103612 12/30105 EDSON, DAVID 2,031.87 wf 103613 12/30105 HELEY, ROLAND 1,877.88 wf 103614 12/30105 HINNENKAMP, GARY 2,151.53 wf 103615 12/30105 LINDORFF, DENNIS 1,844.37 wf 103616 12/30105 NOVAK, MICHAEL 1,969.40 wf 103617 12/30105 GERNES, CAROLE 43.06 wf 103618 12/30105 SOUTTER, CHRISTINE 44.69 wf 103619 12/30105 BERGER, STEPHANIE 236.00 wf 103620 12/30105 CHOINIERE, CHARLES 35.00 wf 103621 12/30105 CICCHESE, JOHNATHAN 42.00 wf 103622 12/30105 DAHL, SAMUEL 73.50 wf 103623 12/30105 DANIELS, DANIELLE 38.00 wf 103624 12/30105 DANIELS, TIMOTHY 94.50 wf 103625 12/30105 GRAF, ASHLEY 73.00 wf 103626 12/30105 GREEN, DANIEL 20.25 wf 103627 12/30105 GREENER, DOUGLAS 105.00 wf 103628 12/30105 HANNIGAN, BRADY 22.00 wf 103629 12/30105 HANNIGAN, TYLER 21.00 wf 103630 12/30105 HANSEN, KATHERINE 10.50 wf 103631 12/30105 HOLDER, MOLLY 55.00 wf 103632 12/30105 JOHNSON, ALEXANDER 22.50 wf 103633 12/30105 JOHNSON, ARIANNE 10.50 wf 103634 12/30105 JOHNSON, BRANDON 54.00 wf 103635 12/30105 JUETTNER, MICHAEL 32.50 42 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 43 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103636 12/30105 KISCH, ALEX 31.50 wf 103637 12/30105 KLEIN, AARON 31.50 wf 103638 12/30105 KLEM, JOSH 60.00 wf 103639 12/30105 KOHLMAN, JENNIFER 310.00 wf 103640 12/30105 KYRK, HALEY 36.00 wf 103641 12/30105 LANCETTE, JOSHUA 32.25 wf 103642 12/30105 MCGRAW, COLLEEN 13.00 wf 103643 12/30105 MILTON, ZACHARY 42.00 wf 103644 12/30105 MORRISETTE, WILLIAM 26.00 wf 103645 12/30105 MORRISETTE, ZACHARY 21.00 wf 103646 12/30105 MUELLNER, CHRISTOPHER 36.00 wf 103647 12/30105 NICHOLS, SAMUEL 13.50 wf 103648 12/30105 NICHOLSON, COLIN 39.00 wf 103649 12/30105 O'SHEA, CASSANDRA 46.50 wf 103650 12/30105 OHLHAUSER, MOLLY 55.00 wf 103651 12/30105 ROERING, KATELYN 13.00 wf 103652 12/30105 SHOBERG. KARI 117.56 wf 103653 12/30105 SIKORA, PAUL 80.00 wf 103654 12/30105 STACKPOLE, QUINN 56.25 wf 103655 12/30105 ZIELINSKI, JESSICA 23.25 wf 103656 12/30105 HAAG, MARK 2,011.86 wf 103657 12/30105 NADEAU, EDWARD 2,972.99 wf 103658 12/30105 GLASS, JEAN 1,814.45 wf 103659 12/30105 HER, CHONG 567.03 wf 103660 12/30105 NAGEL, BROOKE 242.55 wf 103661 12/30105 TOLBERT, FRANCINE 205.00 wf 103662 12/30105 ANDERSON. CALEB 35.58 wf 103663 12/30105 ANDERSON, JOSHUA 58.23 wf 103664 12/30105 ANDERSON, JUSTIN 58.23 wf 103665 12/30105 ARNEVIK, ERICA 35.00 wf 103666 12/30105 BRENEMAN, SEAN 50.40 wf 103667 12/30105 CLARK, PAMELA 51.00 wf 103668 12/30105 COSTA, JOSEPH 50.30 wf 103669 12/30105 DEMPSEY, BETH 139.80 wf 103670 12/30105 FENGER, JUSTIN 78.63 wf 103671 12/30105 GRANT, MELISSA 319.00 wf 103672 12/30105 GRUENHAGEN, LINDA 504.95 wf 103673 12/30105 HAGSTROM, EMILY 101.50 wf 103674 12/30105 KROLL, MARK 148.50 wf 103675 12/30105 LUTZ, CHRISTINA 39.00 43 CITY OF MAPLEWOOD EMPLOYEE GROSS EARNINGS REPORT FOR THE CURRENT PAY PERIOD 44 CHECK # CHECK DATE EMPLOYEE NAME AMOUNT wf 103676 12/30105 NWANOKWALE, MORDY 65.00 wf 103677 12/30105 PETERSON, ANNA 74.80 wf 103678 12/30105 RICHTER, NANCY 153.00 wf 103679 12/30105 ROYAL, CHRISTOPHER 76.00 wf 103680 12/30105 RYDEEN, ARIEL 212.80 wf 103681 12/30105 SCHMIDT, EMILY 108.13 wf 103682 12/30105 SCHOMMER, SUMMERS 52.00 wf 103683 12/30105 SCHRAMM, BRITTANY 48.30 wf 103684 12/30105 SCHREINER, MICHELLE 290.58 wf 103685 12/30105 SMITLEY, SHARON 383.20 wf 103686 12/30105 STAHNKE, AMY 107.51 wf 103687 12/30105 TRUE, ANDREW 113.15 wf 103688 12/30105 WARNER, CAROLYN 239.50 wf 103689 12/30105 WEDES, CARYL 140.10 wf 103690 12/30105 WHITE, NICOLE 726.99 wf 103691 12/30105 WOODMAN, ALICE 216.80 wf 103692 12/30105 BOSLEY, CAROL 307.80 wf 103693 12/30105 BREITBACH, GARY 304.50 wf 103694 12/30105 LEWIS, AMY 117.25 wf 103695 12/30105 ODDEN, JESSICA 90.32 wf 103696 12/30105 OIE, REBECCA 149.51 wf 103697 12/30105 PARAYNO, GUAI 179.25 wf 103698 12/30105 STODGHILL, AMANDA 111.39 wf 103699 12/30105 VAN HALE, PAULA 146.25 wf 103700 12/30105 ANDERSON, MATT 53.20 wf 103701 12/30105 BALDWIN, JANA 63.32 wf 103702 12/30105 BERLIN, SARAH 95.25 wf 103703 12/30105 BIRKHOLZ. TYLER 76.20 wf 103704 12/30105 DOUGLASS, TOM 1,229.42 wf 103705 12/30105 GADOW, ANNA 50.80 wf 103706 12/30105 HER, PHENG 83.08 wf 103707 12/30105 O'GRADY, VICTORIA 118.15 wf 103708 12/30105 OLSON, CHRISTINE 86.45 wf 103709 12/30105 SIMPSON, JOSEPH 294.85 wf 103710 12/30105 THEESFELD, CALEB 27.80 wf 103711 12/30105 VANG, HUE 59.85 wf 103712 12/30105 VANG, KAY 121.63 wf 103713 12/30105 VANG, TIM 184.88 wf 103714 12/30105 VUE, LOR PAO 236.08 457,742.63 44 Item H -2 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 3, 2006 RE: Annual Lawful Gambling License — Hill Murray Mothers Club Introduction Hill Murray Mothers Club currently operates lawful gambling at Bleecher's Bar 2220 White Bear Avenue. They are requesting approval of an annual premise permit by approval of the following resolution. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for Hill Murray Mothers Club, to operate at Bleecher's Bar 2220 White Bear Avenue, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Hill Murray Mothers Club to operate at Bleecher's Bar at 2220 White Bear Avenue. Item H3 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 3, 2006 RE: Annual Lawful Gambling License — Pioneer Booster Club Introduction The Pioneer Booster Club is requesting the annual renewal of their application for lawful gambling license for Huey's Saloon located at 2425 Highway 61. In order for the State of Minnesota to issue an annual gambling license, approval of the following resolution from the City is required. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Pioneer Booster Club, to operate at Huey's Saloon located at 2425 Highway 61, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Pioneer Booster Club. Item H -4 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: December 6, 2005 RE: Annual Lawful Gambling License — Pioneer Booster Club Introduction The Maplewood Athletic Association is requesting the annual renewal of their application for lawful gambling license to operate at Guldens Roadhouse, located at 2999 North Highway 61. In order for the State of Minnesota to issue an annual gambling license, approval of the following resolution from the City is required. RESOLUTION BE IT HEREBY RESOLVED, by the City Council of Maplewood, Minnesota, that the premises permit for lawful gambling is approved for the Maplewood Athletic Association, to operate at Guldens Roadhouse located at 2999 North Highway 61, Maplewood, Minnesota. FURTHERMORE, that the Maplewood City Council waives any objection to the timeliness of application for said permit as governed by Minnesota Statute §349.213. FURTHERMORE, that the Maplewood City Council requests that the Gambling Control Division of the Minnesota Department of Gaming approve said permit application as being in compliance with Minnesota Statute §349.213. NOW, THEREFORE, be it further resolved that this Resolution by the City Council of Maplewood, Minnesota, be forwarded to the Gambling Control Division for their approval. Recommendation It is recommended that council approve the lawful gambling resolution application for the Maplewood Athletic Association. Agenda Item H5 MEMORANDUM TO: City Manager FROM: Kevin Christiansen, Planning Intern SUBJECT: Conditional Use Permit Review PROJECT: Walking in Faith Church DATE: December 29, 2005 INTRODUCTION The conditional use permit (CUP) for a church to operate in the office building at 2385 Ariel Street is due for review. Mr. Paul Strong, representing Walking in Faith Christian Ministries, opened a church in an existing office building in the Heather Ridge office complex. (See the maps on pages two — four). This is a new location for the church that once operated in the Maplewood Inn -Best Western (on Southlawn Drive). The Maplewood City Code requires a CUP for churches and places of worship in any location. BACKGROUND On June 24, 1996, the city council approved the following for Heather Ridge 1. A rezoning from R -3 (multiple dwelling) to BC -M (business commercial modified) 2. A land use plan change from R -3(M) (multiple dwelling- medium density) to BC -M 3. A CUP to build on land designated as an outlot. 4. The project design plans. On January 10, 2005, city council approved a conditional use permit for Walking in Faith Church at 2385 Ariel Street. (See the minutes starting on page five). DISCUSSION The church received an interior remodeling building permit from the city on February 7, 2005. The church has met all conditions from the Fire Marshall for alarms and fire protection systems. City staff has not received any complaints since the church moved to this site. RECOMMENDATION Review the conditional use permit for the Walking in Faith Church at 2385 Ariel Street again in one year. Attachments: 1. Location map 2. Area map 3. Site Plan 4. 1 -10 -05 city council minutes Attachment 1 LOCATION MAP 2 ►_1 N A_A vi F-11 14 3 CUBPOODS A 7-4 HOME DEPOT % U ME Attachment 4 MINUTES MAPLEWOOD CITY COUNCIL 7:05 P.M. Monday, January 10, 2005 Council Chambers, City Hall Meeting No. 05 -01 A. CALL TO ORDER: A meeting of the City Council was held in the Council Chambers, at the City Hall, and was called to order at 7:05 P.M. by Mayor Cardinal. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Robert Cardinal, Mayor Present Kathleen Juenemann, Councilmember Present Marvin Koppen, Councilmember Present Jackie Monahan - Junek, Councilmember Present Will Rossbach, Councilmember Present 2. Conditional Use Permit — Walking in Faith Church (2835 Ariel Street) a. City Manager Fursman presented the staff report. b. Assistant City Manager Coleman presented specifics from the report. Commissioner Grover presented the Planning Commission Report. d. Paul Strong, the applicant answered council questions. Councilmember Koppen moved to adopt the following resolution approving the conditional use permit for Walking in Faith Ministries to operate a church in the building at 2385 Aerial Street: CONDITIONAL USE PERMIT RESOLUTION 05 -01 -002 WHEREAS, Mr. Paul Strong, representing Walking in Faith Christian Ministries, is requesting that Maplewood approve a conditional use permit for a church to operate in an existing office building. WHEREAS, this permit applies to the property at 2385 Ariel Street. The legal description is: Maplewood Retail Addition, subject to street, Outlot A. (PIN 11- 29 -22 -31 -0063) WHEREAS, the history of this conditional use permit is as follows: 1. On December 20, 2004, the planning commission held a public hearing. The city staff published a notice in the paper and sent notices to the surrounding property owners. The planning commission gave everyone at the hearing a chance to speak and present written statements. The commission also considered reports and recommendations of the city staff. The planning commission recommended that the city council approve this permit. 2. On January 10, 2005, the city council discussed this request. The council gave everyone at the meeting a chance to speak and present written statements. The council also considered reports and recommendations of the city staff and planning commission. NOW, THEREFORE, BE IT RESOLVED that the council approve the above - described conditional use permit based on the building and site plans. The city approves this permit because: 1. The use would be located, designed, maintained, constructed and operated to be in conformity with Maplewood's Comprehensive Plan and Code of Ordinances. 2. The use would not change the existing or planned character of the surrounding area. 3. The use would not depreciate property values. 4. The use would not involve any activity, process, materials, equipment or methods of operation that would be dangerous, hazardous, detrimental, disturbing or cause a nuisance to any person or property, because of excessive noise, glare, smoke, dust, odor, fumes, water or air pollution, drainage, water run -off, vibration, general unsightliness, electrical interference or other nuisances. 5. The use would generate only minimal vehicular traffic on local streets and would not create traffic congestion or unsafe access on existing or proposed streets. 6. The use would be served by adequate public facilities and services, including streets, police and fire protection, drainage structures, water and sewer systems, schools and parks. 7. The use would not create excessive additional costs for public facilities or services. 8. The use would maximize the preservation of and incorporate the site's natural and scenic features into the development design. 9. The use would cause minimal adverse environmental effects. 10. The city council may waive any of the above requirements provided the council determines that the balancing of public interest between governmental units would be best served by such a waiver. City Council 01 -10 -05 10 Approval is subject to the following conditions: All construction shall follow the plans dated November 22, 2004, as approved by the city. The director of community development may approve minor changes. 2. The proposed church must be started in this location within one year after council approval or the permit shall end. The council may extend this deadline for one year. 3. The owner and the church operators shall ensure that the church space meets all the requirements of the building code as determined by the building official and the fire marshal. In addition, city staff shall determine the maximum capacity of the church upon review of the final floor and building plans. 4. The city council shall review this permit in one year. Seconded by Councilmember Rossbach Ayes -All 11 City Council 01 -10 -05 Agenda Item H6 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: County Road D Realignment East (Surcharge and Pond Contract), City Project 02 -07: Approval of Modifications to Existing Construction Contract, Change Order No. 6 DATE: December 29, 2005 INTRODUCTION Bids for this project were received and opened on Tuesday, October 28, 2003, and the construction contract was awarded to F.M. Frattalone Excavating on November 10, 2003. To date, most of the work is complete. The city council will consider approving the attached resolution directing modification of the existing contract for the soil stabilization phase of this project. Background This project has two construction contracts: the soil stabilization portion, which was awarded to F.M. Frattalone Excavating, and the road construction portion, which was awarded to Shafer Construction. The attached Change Order No. 6 would reflect an increase of $ $12,943.84 in the soil stabilization contract with F.M. Frattalone Excavating. Attached is Change Order No. 6 which summarizes the purpose of the work. Change Order No. 6 for $12,943.84 is for a spillway structure between two wetlands to prevent erosion over the existing twin 48 -inch storm pipes between the wetlands. The original contract amount was $1,116,861.91. The revised contract amount after Change Order No. 6 would be $1,477,271.68. Discussion /Budget Impact All change orders fall within the revised project budget approved by the city council at the December 12, 2005 meeting. No budget revisions are required at this time. RECOMMENDATION It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract, Change Order No. 6. Attachments: 1. Resolution 2. Change Order No. 6 3. Location Map Agenda Item H6 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered the Construction of County Road D Realignment East (T.H. 61 to Southlawn Dr.) City Project 02 -07, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, it is now necessary and expedient that said contract be modified and designated as Improvement Project 02 -07, Change Order No. 6. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city clerk are hereby authorized and directed to modify the existing contract by executing said Change Order No. 6 in the amount of $12,943.84. The revised contract amount is $1,447,271.68. No revisions to the project budget are proposed at this time. CHANGE ORDER NO. 6 DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Realignment — Surcharge Pond, Wetland Mitigation Project No. City Project 02 -07 Contractor: Frattalone Companies, Inc. Date: 12/22/05 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: Short, Elliot, Hendrickson, Inc., one of the City of Maplewood's engineering consultants, determined it prudent to install a spillway structure between the project wetlands. The spillway provides a non - erodable cover above the twin inplace 48" HDPE drainage pipes running between the two wetland areas. This installation reduces the possibility of exposure of the pipes due to water flow and soil erosion. The City of Maplewood agreed to compensate Frattalone Companies, Inc. for the work, on a force account basis. The value of this extra work is $12,943.84. Contract Status Cost Original Contract $ 1,116,861.91 Net Change of Prior Approved Change Order No. 1,2,3,4,5 $ 347,465.93 Approved Revised Contract: $ 1,464,327.84 Change this Change Order: $ 12,943.84 Possible Revised Contract: $ 1,477,271.68 Approval Approval Agreed C B y E Its Mayor Engineer oject Manager Title C.O. #6, Page 1 of 1 Agenda Item H6 Agenda Item H7 AGENDA REPORT TO: City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: County Road D Realignment East — Southlawn to Hwy 61- City Project 02 -07: Resolution for Modification of the Existing Construction Contract, Change Orders 13, 14, 15, and 16 DATE: December 29, 2005 INTRODUCTION The city council will consider approving the attached resolution directing the modification of the existing construction contract, Change Order Nos. 13,14,15, and 16. Background On June 28, 2004, the city council awarded the construction contract for the utility and roadway construction to Shafer Contracting, Inc. in the amount of $2,364,326.51. Change Orders 1, 2, 3 and 4 were approved by the city council in 2004 and change orders 7 -12 were approved in May 2005. The current proposal is for Change Orders 13 -16. It should be noted that Change Orders 5 and 6 were eliminated through staff discussions with URS, the city's consultant. The items originally proposed under Change Orders 5 & 6 were determined to be extra work items that the contractor was due as a result of oversights by URS, and for which they agreed to take responsibility. Change Orders 13 -16 are listed on the attached change order forms and are summarized below: ❑ Change Order 13 ($95,813.83): At the direction of the engineer, revisions to the roadway were made to accommodate a commercial driveway to a future development which resulted in right and left turn lanes, a median, a wider street and a change in the street section from rural to urban. This was a condition of the right of way agreement with Country View Golf Course. ❑ Change Order 14 ($3,689.13): It is necessary to compensate the contractor for additional work required for 169 feet of hand formed curb the contractor was required to place in late October and early November of 2005 to meet TH 61 requirements. ❑ Change Order 15 ($655.93): An additional 2 foot strip of bituminous roadway was paved to widen the temporary road over the BP pipeline to accommodate 2 -way traffic. ❑ Change Order 16 ($278,579.72): The County Road D Realignment East project was awarded in 2004 with two bid alternates for trail construction. The railroad corridor was not purchased by the city until September 27, 2005. Due to the late start, the contractor submitted revised pricing for the trail construction which was approved by staff. Ramsey County received a grant for the trail construction which required completion of the trail in 2005. Change Order 16 is for the revised costs from 2004 to 2005, an accelerated construction schedule and cold weather construction costs. These costs were passed on to Ramsey County and reimbursed by them. Agenda Item H7 The total amount of Change Orders 13 -16 would increase the contract by an amount of $378,738.61. The revised contract amount would be $2,800,117.31. Budget Impact All change orders fall within the revised project budget approved by the city council at the December 12, 2005 meeting. No budget revisions are required at this time. RECOMMENDATION It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract, Change Order Nos. 13, 14, 15, and 16, for the County Road D Realignment East Improvements (Southlawn to Highway 61), City Project 02 -07. Attachments: 1. Resolution 2. change Order Nos. 13,14,15 and 16 3. Location Map Agenda Item H7 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02 -07, CHANGE ORDER Nos. 13 - 16 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02 -07, County Road D Realignment (East) Improvements (TH 61 to Southlawn Dr.), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02 -07, Change Order Nos. 13, 14, 15 and 16, as an increase to said contract by an amount of $378,738.61, such that the new contract amount is now and hereby established as $2,800,117.31. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order Nos. 13, 14, 15 and 16 as a contract increase in the amount of $378,738.61. The revised contract amount is $2,800,117.31. No revisions to the project budget are required at this time, as these changes fall within the original project scope and budget. t1RS Copy CHANGE ORDER NO. 13 City copy DEPARTMENT OF PUBLIC WORDS Contractor Copy CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA STA _ At 17 Copy Project Name: County Road D / Hazelwood Street Improvements S.A.P. 138- 121 -03 / 138- 112 -05 Project No. 02 -07 Date: 9/29/2005 Contractor: Shafer Contracting Company, Inc. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: A commercial driveway was added to County Road D at approximate EB station 64 +50. This addition changed the original design by: (1) Adding right and left turn lanes into the commercial driveway. (2) Modifying the roadway section between stations 54 +32 and 63 +32 from a rural section to an urban section. (3) Incorporating a median along the western portion of roadway. (4) Widening County Road D to accommodate revisions (1), (2) and (3) of this change order. This design modification impacts contract quantities. The attached revised contract quantities are separated to display quantities changed from original contract quantities, and contract items added or deleted by these changes. The value of this change order is $ 95,813.83. Contract Status Cost Original Contract $2,369,862.11 Net Change of Prior Approved Change Order No. 1,2,3,4,7,8,9,10,11,12 (5 &6 Removed) $ 51,516.59 Approved Revised Contract: $2,421,378.70 Net Change of Prior Pending Change Orders $ 0.00 Change this Change Order: $ 95,813.83 Possible Revised Contract: $2,517,192.53 Approval C.O. # 13, Page I of 5 URS Copy City Copy Contractor Copy CHANGE ORDER NO. 14 Copy DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 138- 121 -03 / 138- 112 -05 Project No. 02 -07 Date: 9/30/05 Contractor: Shafer Contracting Company, Inc. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions Three relocated power poles and two inplace sanitary sewer manholes on the north side of County Road D between Stations 85 +40 and 92 +00 obstructed the two -foot clearance necessary for machine slipping curb and gutter. The curb machine was forced to leave four gaps in the slipformed curb around the poles and manholes. Crews handformed (169) LF of B624 Curb and Gutter in the gaps on October 25, 2004 and November 11, 2004. Weather conditions at this time necessitated the use of heat in the concrete mix. Additional labor and material costs increased the price of the curb. The City of Maplewood agreed to compensate Shafer for the additional cost. MnDOT Estimating reviewed and approved pricing submitted by Shafer for the extra costs. The value of this extra work is $ 3,689.13. Contract Status Cost Original Contract $2,369,862.11 Net Change of Prior Approved Change Order No. 1 2 3 4 7 8 9 10 11 12 (5 & 6 Removed) $ 51,516.59 Approved Revised Contract: $2,421,378.70 Net Change of Prior Pending Change Order No. 13 $ 95,813.83 Change this Change Order: $ 3,689.13 Possible Revised Contract: $2,520,881.66 Approval C.O. #14, Page 1 of 2 r UR S Copy City Copy Contractor Copy CHANGE ORDER NO. 15 Copy DEPARTMENT OF PUBLIC WORDS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 138 - 121 -03 / 138 - 112 -05 Project No. 02 -07 Date: 9/30/05 Contractor: Shafer Contracting Company, Inc. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: In order to open Hazelwood Street to two -way traffic over the winter, a temporary roadway was built over the BP- Amoco pipeline. Paving crews laid the asphalt as directed; it was later determined the roadway was not wide enough to accommodate two -way traffic over the pipeline and around the connecting curve. The paving subcontractor was directed to return and place an additional two -foot asphalt strip adjacent to the previously laid mat on the western side of the roadway for one hundred forty feet. The MnDOT Estimating Office approved the cost of the additional asphalt strip. A prime contractor's ten percent mark -up is included in the value of this change order. The value of this change order is $ 655,93. Contract Status Cost Original Contract $2,369,862.11 Net Change of Prior Approved Change Order No. 1,2,3,4,7,8,9,10,11,12 (5 & 6 Removed) $ 51,516.59 Approved Revised Contract: $2,421,378.70 Net Change of Prior Pending Change Order No. 13,14 $ 99,502.96 Change this Change Order: $ 655.93 Possible Revised Contract: $2,521,537.59 Approval Mayor Approval Engineer Agreed to by Contractor By Its Title Approval 100% Local Funding Assistant State Aid Engineer (For Funding Approval Only) C.O. #15, Page 1 of 2 URS Copy City Copy CHANGE ORDER NO. 16 Contractor Cope DEPARTMENT OF PUBLIC WORDS copy CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 138 - 121 -03 / 138- 112 -05 Project No. 02 -07 Date: 10/19/05 Contractor: Shafer Contracting Company, Inc. In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: On September 27, 2005, the City of Maplewood purchased an abandoned railroad corridor from the Burlington Northern Santa Fe Railway Company (BNSF) from north of Beam Avenue to north of 1 -694. In addition, the City purchased a 25' wide strip of land along the east side of the BNSF corridor from north of I -694 to Buerkle Road. This allows the City to proceed with the construction of both segments of the Bruce Vento Regional Trail. Two bid alternates for the trail construction, included in the contract documents for the County Road D /Hazelwood Street Improvements, CP 02 -07, were not awarded in 2004. 2005 revised pricing for the trail construction, submitted by the contractor, has been accepted by the City of Maplewood. Due to the late construction start in 2005, acceleration and cold weather construction costs will also be incurred. Ramsey County has received a grant to fund the construction of the trail; however, the grant requires that the trail construction be completed in calendar year 2005. Shafer Contracting Company, Inc. will put forth their best efforts to ensure that the trail construction is completed in 2005. The value of this change order is $ 278,579.72. Contract Status Cost Original Contract $2,369,862.11 Net Change of Prior Approved Change Order No. 1-4,7-12 (5 & 6 Removed) $ 51,516.59 Approved Revised Contract: $2,421,378.70 Net Change of Prior Pending Change Order No. 13,14,15 $ 100,158.89 Change this Change Order: $ 278,579.72 Possible Revised Contract: $2,800,117.31 Approval Mayor Approval Engineer Agreed to by Contractor By Its Title Approval 100% Local Fitnding Assistant State Aid Engineer (For Funding Approval Only) C.O. #16, Page 1 of 4 �r r k , -CW N'ry RoAp R EALIGNME NT SFGMtNT I D D a r Agenda Item H8 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: County Road D Realignment (West) Improvements (TH 61 to Walter Street), City Project 02 -08: Resolution for Modification of the Existing Construction Contract, Change Order No. 8 (Palda Contract) DATE: December 30, 2005 INTRODUCTION The city council will consider approving the attached resolution directing the modification of the existing construction contract, Change Order No. 8. Background In September 2004, the city council approved the award of a construction contract to Palda & Sons, Inc., which included the construction of utilities and roadway for the entire County Road D West improvement. The County Road D West project did not begin as anticipated due to problems related to both the constructability of the Vadnais Heights sewer and the availability of the Troutland site. Negotiations with the contractor resulted in the elimination of the street construction and Vadnais Heights sanitary sewer portions of the contract. The proposed Change Order No. 8 is for bid items removed from the contract through Change Order No. 1 and were used as miscellaneous work items necessary to complete the project. Change Order No. 1 resulted in a reduction to said contract by an amount of $710,915.03. This change order is needed to re- instate a couple of items that were removed with the original change. A majority are required to receive state aid financing. Budget Impact Approval of this resolution will increase the construction contract by $6,281.00. No revision to the budget or financing plan is anticipated at this time. This work still falls within the scope of the revised budget approved by council on December 12, 2005. RECOMMENDATION It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract, Change Order No. 8 (Palda Contract), for the County Road D West Improvements (TH 61 to Walter Street), City Project 02 -08. Attachments: 1. Resolution 2. Change Order No. 8 (Palda Contract) 3. Location Map Agenda Item H8 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 02 -08, CHANGE ORDER NO. 8 (Palda Contract) WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 02 -08, County Road D Realignment (West) Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02 -08, Change Order No. 8, (Palda Contract), as an increase to said contract by an amount of $6,281.00, such that the new contract amount is now and hereby established as $735,500.15. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 8, (Palda Contract), as a contract increase in the amount of $6,281.00. The revised contract amount is $735,500.15. No revisions to the project budget are proposed at this time, as these changes fall within the revised budget approved by city council on December 12 2005. t1RS Copy City Copy Contractor Copy CHANGE ORDER NO. 8� Copy DEPARTMENT OF PUBLIC WORKS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62 -619 -025 / 138- 020 -29 Project No. 02 -08 Contractor: Palda & Sons, Inc. Date: 9/14/05 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the Work as altered by the following provisions: Bid items removed from the contract through Change Order No. 1 were used as work items and are to be paid for under this change order. The attached sheets define the removed bid items used and associated state aid participation. The value of this change order is $ 6,281.00. Contract Status Cost Original Contract $1,333,032.71 Net Change of Prior Approved Change Order No. 1,2,3,4,6 & 7, (5 Removed) $ (603,813.56) Approved Revised Contract $ 729,219.15 Change this Change Order: $ 6,281.00 Possible Revised Contract: $ 735,500.15 Approval Mayor Approval Engineer Agreed to by Contract Y Its c� Title Approval Assistant State Aid Engineer (For Funding Approval Only) C.O. #8, Page I of 2 CHANGE ORDER NO. 8 DEPARTMENT OF PUBLIC WORDS CITY OF MAPLEWOOD, RAMSEY COUNTY, MINNESOTA Project Name: County Road D Improvements S.A.P. 62 -619 -025 / 138- 020 -29 Project No.: 02 -08 Contractor: Palda & Sons, Inc. Date: 9/14/05 Amount of Change Order No. 8 $ 6,281.00 The amount of Change Order No. 8 eligible for state aid participating Funds is $ 5,312.00 C.O. #8, Page 2 of 2 REMOVED CONTRACT BID ITEMS USED Payment MnDOT No. Item No. Description Unit Qty, Unit Price Extension 1 1 2540.602 42 -A Relocate Mailbox EA 6.00 $ 126.00 $ 756.00 1 2573.602 56 -A Temp. Rock Const. Entrance EA 1.00 160.00 $ 150.00 1 2101.511 2 -E Cleary and Grub Trees TREE 4.00 $ $ 268.00 2 2211.501 22 -A Aggregate Base Class 6 TON 77.41 $ 7,02 $ 5 3 2104.501 4 -E Remove CIP San. Forcemain LF 10.00 $ 1 50 $ .42 1 15.00 5 3 2104.505 8 -A Remove Bituminous Pavement SY 1,859.00 $ 2.22 $ 4,126.98 3 2104.505 9 -A Remove Bit. D/W Pavement SY 30.40 $ 00 $ 121.60 2104509 11 -A Remove Manhole EA 1.00 $ 3fl0. 00 $ 300.00 TOTAL $ 6,281.00 STATE AID PARTICIPATION SUMMARY Item No. MnDOT No. _Descri tion Participation Status _ Qty - Participating Amount 42 -A 42 -A 2540.602 2540.602 Relocate Mailbox 2.00 County Road D Roadway 100% 62- 619 -025 $ 252.00 56 -A 2573.602 Relocate Mailbox 4.00 Non - participating Temp. Rock Const. Entrance 1.00 Non - participating $ 0.00 2 -E 2101.511 CIear and Grub Trees 4.00 County Road D Storm Sewer 75% 62- 619 -025 $ 0 00 $ 201.00 22 -A 2211.501 County Road D Storm Sewer 25% 3-020- Aggregate Base Class 6 $ 67.00 4 -E 2104.501 77.41 County Road D Roadway 100 %© 62- 9 -0252 Remove CIP San. FM 10.00 $ 543.42 8-A 2104.505 Non - participating Remove Bit. Pavement 1,859.00 County Road D Roadway 100% 62- 619 $ 0.00 9 -A 2104.505 -025 Remove Dit. D/W Pvmnt 30.40 County Road D Roadway 100 % 62- 619 $ 4,126.98 11 -A 2104.509 -025 Remove Manhole 1.00 Non - participating $ 121.60 $ 0.00 State Aid Participation - Total Amount $ 5,312.00 STATE AID FUNDING DIFFERENTIATION County Road D Roadway County Road D Storm Sewer County Road D Storm Sewer 100% 62- 619 -025 75% 62 -619 -025 25% 138- 020 -29 Funding Total $ 5,044.00 $ 201.00 $ 67.00 $ 5,312.00 The amount of Change Order No. 8 eligible for state aid participating Funds is $ 5,312.00 C.O. #8, Page 2 of 2 1 / i 1 1 1 1 /. W-MVINW7772 Agenda Item H9 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Hazelwood /County Road C Area Street Improvements, City Project 03 -18: Resolution for Modification of the Existing Construction Contract, Change Order No. 4 DATE: December 30, 2005 INTRODUCTION During construction there are often unforeseen changes from the original plans and specifications. The city council will consider approving the attached resolution directing the modification of the existing construction contract. Background The changes described in proposed Change Order 4 total $7,291.00 and are for the removal and replacement of sod at the Brooks cul -de -sac needed in order to grade a swale between residential properties to provide overland relief in the event the catch basin ever becomes plugged with debris. Budget Impact No budget impacts are required as the proposed change order falls within the scope of the approved budget. If approved, the revised contract amount would be $1,689,204.32. RECOMMENDATION It is recommended that the city council approve the attached resolution Directing the Modification of the Existing Construction Contract for the Hazelwood /County Road C Area Street Improvements, City Project 03 -18, Change Order No. 4. Attachments: 1. Resolution 2. Change order No. 4 3. Location Map Agenda Item H9 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 03 -18, CHANGE ORDER 4, AND REVISION OF THE PROJECT FINANCING PLAN WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 03 -18, Hazelwood /County Road C Area Street Improvements, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 02 -08, Change Order No. 4, as an increase to said contract by an amount of $7,291.00, such that the new contract amount is now and hereby established as $1,689,204.32. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 4, as a contract increase in the amount of $7,291.00. The revised contract amount is $1,689,204.32. No revisions to the project budget are proposed at this time, as these changes fall within the revised budget approved by city council on December 7 th 2004. DEPARTMENT OF PUBLIC WORKS MAPLEWOOD, MINNESOTA Agenda Item H9 Project Name: Hazelwood /County Road C Street Improvement Project Change Order No.: 4 Project No.: 03 -18 Date: 12 -30 -05 Contractor: T.A. Schifsky & Sons, Inc. The following changes shall be made in the contract documents: (Work not covered under contract) Description Remove and replace sod at Brooks cul -de -sac Original Contract: $1,540,072.23 Net Change of Prior Change Order No. 1 to No. 3 : $141,841.09 Change This Change Order: $7,291.00 Revised Contract: $1,689,204.32 Approved Mayor Recommended Engineer Agreed to by Contractor by Its Unit Quantity Price Total LS 1 $7,291.00 $7,291.00 TOTAL $ 7,291.00 Title LL COURT AVE. KOHLMAN Z North AVE. a l VVVUV -7 Z molmobit —ildv) U w Z 47 LLJIJ 5 H El i 01 i U)!� ry J (J) ly- I ry Li Ld ED EHILL RD. I � c.� , g � DEMONT AVE. Fn R ' AVE. ----- ------------- . ............. ...... Harvest Park W AVE. 1 1 t E < ------------ — ------- Four r A osons SEXTANT V. S Park Z /E. GERVAIS -------- — ---------------- - ----- - ----- ---- - ----- GRANDVIEW AVE. CT. . VIKING DR V) S NER AVE. - ----- AVE. ---- Knuckle Head L D AVE. COPE )E AVE- < C -- -------- LARK X 0 AVE. ------ . AVE. ..... ..... - ----- ----- . ..... .. E ==I F Knuckle H U F <RD. 0 Mi — -------- w -J ry LAU 'I E LAL RD. c < LLJ n, t Sherwood-7 V Ld ry Wi rY Park Z ( n AVE. HUR ;T 0 S Q lli SAND 0 — w 7 1 t I=B D. B tone I —1 i � L � CO. - I . A Z 7 1 - --------------------------- no scale Project location Exhibit 1 Exhibit 1: Project Location Hazelwood/County Road C Area Streets City Project 03-18 Agenda Item H10 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Dahl Avenue Street and Utility Improvements for Woodhill Development, City Project 05 -10: Resolution for Modification of the Existing Construction Contract, Change Order No. 1 DATE: December 30, 2005 INTRODUCTION The city council will consider approving the attached resolution directing the modification of the existing construction contract, Change Order No. 1. Background In June 2005 the city council approved the award of a construction contract to Danner Inc., which included the construction of utilities and roadway for the Woodhill Development. The proposed Change Order No. 1 is for select granular material required to bring the roadbed up to grading grade. Originally, the developer's contractor was planning to do this work as part of the overall site grading, but left the project site before it was complete. The city's contractor, Danner Inc., agreed to complete this work. Budget Impact Approval of this resolution will increase the construction contract by $8,082.69. No revision to the budget or financing plan is anticipated at this time. This work still falls within the scope of the original budget approved by council on April 25, 2005. RECOMMENDATION It is recommended that the city council approve the attached resolution directing the modification of the existing construction contract, Change Order No. 1, for the Dahl Avenue Street and Utility Improvements for Woodhill Development, City Project 05 -10. Attachments: 1. Resolution 2. Change Order No. 1 3. Location Map Agenda Item H10 RESOLUTION DIRECTING MODIFICATION OF EXISTING CONSTRUCTION CONTRACT PROJECT 05 -10, CHANGE ORDER NO. 1 WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made Improvement Project 05 -10, Dahl Avenue Street and Utility Improvements for Woodhill Subdivision, and has let a construction contract pursuant to Minnesota Statutes, Chapter 429, and WHEREAS, the City Engineer has reported that it is now necessary and expedient that said contract be modified and designated as Improvement Project 05 -10, Change Order No. 1, as an increase to said contract by an amount of $8,082.69, such that the new contract amount is now and hereby established as $431,900.19. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA that the mayor and city manager are hereby authorized to sign on behalf of the City of Maplewood to signify and show that the existing contract is hereby modified through said Change Order No. 1 as a contract increase in the amount of $8,082.68. The revised contract amount is $431,900.19. No revisions to the project budget are proposed at this time, as these changes fall within the revised budget approved by city council on April 25 2005. Page I of 1 CHANGE ORDER CITY OF MAPLEWOOD DEPARTMENT OF PUBLIC WORKS PROJECT NAME: Dahl Avenue Street and Utility Improvements PROJECT NO: City Project 05 -10 CONTRACTOR: Danner Inc. CHANGE ORDER NO.: One (1) DATE: December 20, 2005 The following changes shall be made in the contract documents: ADD BID SCHEDULE 1- CHANGE ORDER NO. 1 SELECT GRANULAR MATERIAL Item Unit No. Item Description Unit Quantity Price Amount 1 Select Granular Borrow TON 1262.92 $6.40 $8,082.69 TOTAL CHANGE ORDER NO.1 $8,082.69 CONTRACT STATUS: Original Contract: $423,817.50 Net Change of Prior Change: $0.00 (Change Order No. __) Change this Change Order: $8,082.69 Revised Contract: $431,900.19 Recommended By: Kimley -Horn and Associates, Inc. lel By: Z" 44— Date: Agreed to By: Danner Inc. By: Date: 1 3 - Approved By: City of Maplewood L Date: Mayor IN Date: City Engineer L a� 4 iLK, T L L T, - - ----- �j � < E 1 A j iK V/ j L_ NO L DI N,`, A V F: Bi R" L AND OL ✓ OAK KNOLL Dil PIR LTON 5 LP A ";I: � Y (, L01\uFELLOW -L PL � 8 [Ai�L[ A L , AVE I_ R ' Em ' - VIO I 7 [Ai�L[ R ii] ( RIDGa C T -Z HELFIMDGF� EE� EBROOK AVE m A L E V/ 11 T2 9 N R2 C- I�ALL E A VE A 4 .......... 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(651) 545-5116 EXHIBIT I Agenda Item H11 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director /City Engineer Erin Laberee, Assistant City Engineer SUBJECT: Resolution for Adoption of 2006 Public Works Permit Fees DATE: December 29, 2005 INTRODUCTION The Public Works Department has proposed revisions to the permit fees which they collect. The city council will consider approving the attached resolution for adoption of the 2006 public works permit fees. Background In February of 2004, after a comprehensive review of the Public Works permits by staff, the city council approved some significant adjustments to the permit fees collected for permits issued by the Public Works Department. Those permits include: grading, sewer services, private sanitary and storm sewer mains, open cut and driveways. Prior to 2004 those fees had not been revised for many years to account for inflation. Permit fees were closely reviewed and evaluated in 2003 to compare the fees collected to the amount of staff time involved with such a permit. During the 2003 review of permits, it was determined that a number of the public works fees had been underestimated and therefore were adjusted to more accurately reflect the value of the service provided. With the approval of the adjusted fees in February 2004, it was proposed that fees would be reviewed annually and any recommendations for adjustment be brought to the city council for consideration. The present proposal for fee adjustments would be effective on January 10 of 2006. All fees are proposed to be raised by an inflationary factor of 3.00 %, which was determined from the Federal Reserve Bank of Minnesota Inflation Calculator for the period from 2004 to 2005. DISCUSSION Attached is a table of current (2005) and proposed (2006) Public Works permit fees as they apply. It is recommended that these fees take effect for any applications received after January 10, 2006. In addition, it is recommended that these fees continue to be reviewed annually with a recommendation brought before the city council for consideration. RECOMMENDATION It is recommended that the city council approve the attached Resolution for Adoption of the 2006 Public Works Permit Fees. Attachments: 1. Resolution 2. Public Works 2006 Permit Fee Schedule Agenda Item H11 RESOLUTION ADOPTION OF THE 2006 PUBLIC WORKS PERMIT FEES WHEREAS, the City of Maplewood has established permit fees for sewer service construction, storm sewer and sanitary sewer main construction, driveway construction, water connection and grading, and WHEREAS, city staff has reviewed the permit fees and prepared a schedule of fees titled 2006 Public Works Permit Fees, dated December 29th, 2005. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, that: 1. The updated public works fees are approved for all related permit applications received after January 10, 2006. 2. The rates shown will be reviewed by staff on an annual basis with recommendations for revision brought to the city council for consideration. Public Works Permit Fees Date of Revision: 12727105, eml Driveway Construction Permit Permit: 2005 2006 Sewer Service Connection Permit Residential: $82.00 $85.00 Multi-Family/Commercial/industrial: $95.00 $98.00 Repair: $31.00 $32.00 Private Storm Sewer and Utility Main Permit $45.00 $47.00 Storm: $60.00 $62.00 Private Storm Sewer Main Base Fee: $93.00 $96.00 Connections to existing system, (public): $52.00 $54.00 Connections to existing system, (private): $21.00 $22.00 New Storm Structures, (public): $52.00 $54.00 New Storm Structures, (private): $11.00 $12.00 Open Cut of Public Street: $52.00 $54.00 Sanitary: Private Sanitary Sewer Main Base Fee: $93.00 $96.00 Connections to existing system, (public): $52.00 $54.00 Connections to existing system, (private): $42.00 $44.00 New Sanitary Structures, (public): $52.00 $54.00 New Sanitary Structures, (private): $42.00 $44.00 Open Cut of Public Street: $52.00 $54.00 Driveway Construction Permit Permit: $20.00 $21.00 Grading Permit, (based on 1997 UBC): Plan Review Fee: - 50 C.Y. No Fee No Fee 51 to 100 C.Y. $29.00 $30.00 101 to 1000 C.Y. $45.00 $47.00 1001 to 10,000 C.Y. $60.00 $62.00 10,0001 to 100,000 C.Y.: First 10,000 C.Y. $60.00 $62.00 plus each additional 10,000 C.Y. $29.00 $30.00 100,001 to 200,000 C.Y.: First 100,000 C.Y. $326.00 $336.00 plus each additional 10,000 C.Y. $16.00 $17.00 200,000 C.Y. or More: First 200,000 C.Y. $486.00 $501.00 plus each additional 10,000 C.Y. $9.00 $10.00 Grading Permit Fee: <= 50 C.Y. $29.00 $30.00 51 to 100 C.Y. $45.00 $47.00 101 to 1000 C.Y. First 100 C.Y. $45.00 $47.00 plus each additional 100 C.Y. $22.00 $23.00 1001 to 10,000 C.Y. First 1000 C.Y. $235.00 $243.00 plus each additional 1000 C.Y. $18.00 $19.00 10,001 to 100,000 C.Y.: First 10,000 C.Y. $392.00 $404.00 plus each additional 10,000 C.Y. $80.00 $83.00 100,001 G.Y. or More: First 100,000 G.Y. $1,111.00 $1,145.00 plus each additional 10,000 C.Y. $45.00 $47.00 Water Availability Charge WAC $200.00 $206.00 12/29/2005 ptworksfengilibl Permit Fees.xls Agenda Item H12 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director /City Engineer SUBJECT: 2006 Fuel Purchases — Approve Joint Purchasing Agreement with City of St. Paul DATE: January 3, 2006 INTRODUCTION A number of Ramsey County jurisdictions currently combine services to purchase fuel. The joint purchasing allows one large contract to lock prices for the year. This provides ease of budgeting and projecting costs. Approval of a joint agreement with the City of St. Paul, who administers this contract, is recommended. Background The joint purchasing contract has provided a number of communities with cost savings in 2005. The City of St. Paul reports a savings of $340,000 through this process, while the City of Shoreview reported over $8,000 in 2005 savings. Our goal is to save in excess of $10,000 through this joint purchasing contract. The biggest risk is if fuel prices decline dramatically during the year, which is not projected. Under this scenario, the City may pay slightly higher costs. RECOMMENDATION It is recommended that the city council approve the attached Joint Powers Agreement with the City of St. Paul for Joint Fuel Purchasing. Attachments: 1. Joint Powers Agreement JOINT POWERS AGREEMENT Between the City of Saint Paul and The City of Maplewood THIS AGREEMENT, is made and entered into this 21 day of December, 2005 by and between the City of Saint Paul (Ramsey County, Minnesota) hereinafter referred to as "the City" and the City of Maplewood (Ramsey County, Minnesota), whose address is 1830 East County Road B, hereinafter referred to as Maplewood." WHEREAS, the City of Saint Paul and Maplewood, pursuant to the provisions of Mimlcsota Statute 471.59 are authorized to enter into an agreement to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City's Division of Contract and Analysis Services is authorized to provide purchasing, contracting, surplus disposal, and other services to other local governments to achieve operating efficiencies and to secure more favorable prices and conditions; and WHEREAS, the Maplewood wishes to take advantage of these benefits and services; NOW, THEREFORE IT IS HEREBY AGREED, by and between the parties hereto as follows: 1. The City of Saint Paul, through its Division of Contract and Analysis Services, pursuant to procedures set forth in the Saint Paul City Charter and applicable State Statutes, shall provide purchasing, contracting, and other services offered by the Division to Maplewood as requested by Maplewood in accordance with. applicable Statutes and policies. 2. As agreed upon with the Maplewood, the Division of Contract and Analysis Services may make purchases or establish other contracts jointly with the City or make purchases for Maplewood alone in the performance of the requested services. Regardless of the method selected, the City and Maplewood shall each make payment directly to any vendors or contractors according to established procedures and shall enter into its own contract or agreement with the vendor 3. Neither party shall assume any responsibility for the accountability of funds expended by the other or the issuance of a purchase order or contract by the other party. 4. Indemnification. Nothing in this Agreement shall constitute a waiver of the rights, privileges and benefits that each party is entitled to under Minnesota Statutes. Each party agrees that it will be responsible for its own acts and /or omissions and those of its officials, employees, representatives, and agents in carrying out the terms of this Agreement and the results thereof to the extent authorized by law and shall not be responsible for the acts and /or omissions of the other party and the results thereof. The liability and the monetary limits of liability of the parties, their officials, employees, representatives, and agents shall be governed by the provision of the Minnesota Torts Claims Act, Minnesota Statutes Chapter 466, et seq. and other applicable law. 5. As mutually agreed upon, Maplewood will compensate the City for actual costs incurred in the provision of the services described herein to the District. 6. Either party to this Agreement may terminate the Agreement with or without cause upon thirty (30) days prior written notice to the other party. 7. Neither party to this Agreement shall assign, delegate or transfer any rights or obligations under this Agreement without prior written consent from the other party. 8. Any amendment or modification to this Agreement shall be in writing and shall not be effective until executed by all parties to this Agreement. 9. This Agreement contains the entire Agreement between the parties with regards to the matters set forth herein. IN WITNESS WHEREOF, the City of Saint Paul and the City of Maplewood have executed this agreement the day and year first above - written. CITY OF SAINT PAUL CITY OF MAPLEWOOD Approved as to form: Approved as to form: Assistant City Attorney Mayor Director, Office of Financial Services Agenda Item H13 AGENDA REPORT TO: City Manager FROM: Chuck Ahl, Public Works Director /City Engineer SUBJECT: TH 61 Improvements -- County Road D Court Improvements — TH 61 East Frontage Road Improvements (Beam to 1 -694), City Project 03- 07104 -06 and 04- 25 -- Resolution Combining Projects for Accounting Purposes DATE: January 3, 2006 INTRODUCTION The three projects of TH 61 Improvements, County Road D Court and TH 61 East Frontage Road were heard by the City Council in 2004 as part of separate public hearings. The projects were combined under one contract and construction project. A resolution combining the project budgets and accounting procedures is recommended for consistency. Background The three projects were considered separately in 2004. As a construction coordination recommendation, the projects were combined after the hearings. It is difficult to distinguish costs between the projects for engineering services and construction costs. The budgets and financing are also tied together. No change to the budget or financing is proposed by this authorization. The change is being made for accounting ease. Approval is recommended. RECOMMENDATION It is recommended that the city council approve the attached resolution approving the combining of TH 61 Improvements (City Project 03 -07, Fund 546), the County Road D Court Improvements (City Project 04 -06, Fund 558) and the TH 61 East Frontage Road Improvements (Beam to 1 -694) Improvements (City Project 04 -25, Fund 559) into a single project for accounting purposes (Fund 546). Attachments: 1. Resolution Agenda Item H13 RESOLUTION COMBINING TO A SINGLE PROJECT TH 61 IMPROVEMENTS COUNTY ROAD D COURT TH 61 EAST FRONTAGE ROAD WHEREAS, the City Council of Maplewood, Minnesota has heretofore ordered made three Improvement Projects, as follows 03-07, TH 61 Improvements (Beam to Buerkle), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429 04 -06, County Road D Court Improvements (TH 61 to Walter Street), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429 04 -25, TH 61 East Frontage Road Improvements (Beam to 694), and has let a construction contract pursuant to Minnesota Statutes, Chapter 429 WHEREAS, said projects have been combined for construction purposes. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: Said projects are hereby approved to be combined for accounting purposes. 2. The Finance Director is hereby directed to implement said accounting changes into one single project fund. Agenda Item H14 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director /City Engineer SUBJECT: County Road D Court Improvements, City Project 04 -06 — Resolution Approving Name Change to County Road D Circle DATE: January 3, 2006 INTRODUCTION On September 13, 2004, the city council adopted a joint powers agreement with the City of Vadnais Heights and Ramsey County that established the procedures for revising the existing alignment of County Road D to the newly constructed alignment of County Road D. Part of that agreement provided for the turnback of the portion of County Road D between the new alignment and Trunk Highway 61 to a local joint roadway on the Vadnais Heights — Maplewood border. As a border street, this is a joint roadway under both Cities' jurisdiction. The resolution established the name of the turnbacked roadway as County Road D Court. The City of Vadnais Heights has requested that the roadway be called County Road D Circle instead of County Road D Court. Approval of a resolution is required to make this change. Background The only property in Maplewood impacted by this change is the Hillcrest Animal Hospital. Dr. Jennifer Bouthilet was contacted by Vadnais Heights and Maplewood staff. She indicated that the name change is not a significant issue to her. Approval of the proposed change is recommended. RECOMMENDATION It is recommended that the city council approve the attached resolution revising the name of County Road D Court to County Road D Circle. Attachments: 1. Resolution 2. Vadnais Heights City Council Resolution 3. Location Map Agenda Item H14 RESOLUTION APPROVING NAME CHANGE COUNTY ROAD D COURT TO COUNTY ROAD D CIRCLE WHEREAS, a resolution of the city council adopted the 9 th day of February 2004, ordered the improvement on the proposed County Road D Realignment Improvements (West of TH 61 to Highridge Court), City Project 02 -08, and WHEREAS, the City Council adopted a resolution on the 13 day of September 2004 establishing the name of a joint roadway with the City of Vadnais Heights to be called County Road D Court, and WHEREAS, the City of Vadnais Heights has requested said roadway to be called County Road D Circle and has agreed to pay all incidental costs for said name change, and WHEREAS, no Maplewood residents are adversely impacted by said name change. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA, as follows: That said roadway shall hereby be called County Road D Circle. 2. The City Engineer is hereby directed to submit a certified copy of this resolution to the Ramsey County surveyor for initiation of said name change. Approved this 9 th day of January 2006. EXTRACT OF MINUTES OF A CITY COUNCIL MEETING OF THE CITY OF VADNAIS HEIGHTS, RAMSEY COUNTY, MINNESOTA November 15, 2005 Pursuant to due call and notice thereof, a meeting of the City Council of the City of Vadnais Heights, Ramsey County, Minnesota, was duly called and held at the City Hall in said City on Tuesday, the 15th day of November 2005, at 7:00 o'clock p.m. The following members were present: Susan L. Banovetz Mayor; Mark W. Bigelbach, Laura L. Dobozenski, Paul L. Gaston, and Marc A. Johannsen; CounciI Mcrn_bers. The following members were absent: None Councilmember Johannsen introduced the following resolution and moved its adoption: RESOLUTION NO. 05 -11 -207 A Resolution to re -name County Road D Court to County Road D Circle. WHEREAS; the City of Maplewood, in cooperation with Ramsey County and the City of Vadnais Heights, is reconstructing and realigning County Road D near the intersection of Trunk Highway 61; and WHEREAS; County Road D to the west of Highway 61 was realigned to the south along a new alignment resulting in a piece of "old" County Road D getting a cul -de -sac and being turned back to Maplewood and Vadnais Heights through a Joint Powers Agreement; and WHEREAS; as a part of this Joint Powers Agreement this street from Highway 61 to a point 1308 feet west of Highway 61 would be called County Road D Court; and WHEREAS; the majority of the business owners along County Road D Court preferred and requested that this street be named County Road D Circle as it better represents the area; NOW THEREFORE, be it resolved that the City Council of Vadnais Heights hereby approves the name change of County Road D Court to County Road D Circle and authorize staff to seek Maplewood's and Ramsey County's approval of such name change. In addition, the City of Vadnais Heights requests that the current address numbers on County Road D Circle not be used on the new alignment of County Road D. The motion for adoption of the foregoing resolution was duly seconded by member Dobozenski and, after full discussion thereof, and upon a vote being taken thereof, the following voted in favor thereof: All The following voted against same: None Whereupon the resolution was declared passed and adopted. STATE OF MINNESOTA ) COUNTY OF RAMSEY ) ss CITY OF VADNAIS HEIGHTS ) I, the undersigned, being the duly qualified and acting Administrator of the City of Vadnais Heights, Ramsey County, Minnesota, do hereby certify that I have carefully compared the foregoing extract of minutes with the original minutes of a meeting of the City Council held on the 15' day of November 2005, and the same is a true and complete transcript thereof. WITNESS my hand as said Administrator of said City this 9th day of December, 2005. Gerald J. Urban, City dIiinistrator (SEAT,) �i '- PROJECT LOCATION VADNAIS I fd€lBHTS 61 COUNTY f HIGHRIDGE CT. Sunset Ridge Park 4 , O d n a r H �' _ JE[ 4. w w 1 v ST. ,JOHN'S � z t� 2, L SUMMIT OT. BLVD. z P tJ = 2. COUNTRY CIR. w Z F�� 3 C, q 3 . DULUTH CT. 4. LYDIA AVE. n a E BEAM AVE. 0 w o RADATZ O ' �o O w o Markham z a Pond — RAMSEY nan Q � _ COUNTY Q COURT ke �� ¢ m KOHLMAN Aco U v) ui w KOHLMAN YL North Q Ha od 0 AVE. V Park U Z. Z COUNTY ROAD C m > v H/ TOP do o.. Ko an J �� Cr SEY o W w a EM,<< C w z (A EDGEHILL RD. CON NOR 5 w AVE. 0 DEMONT AVE. m AVE. Q `O� Harvest P BROOKS AVE. Fj BROOKS J O 40 v) AVE. EL EVENTH o SEX TANT z Four o AVE: ;EXTANT AVE. AVE. g to Seasons Park o J' z F GERVAIS AVE. G I w g V � GRA E: T M VIKING DR. SHER'REN AVE. Head CASTLE AVE. r V U) Knuckl Lake 1 COP COPE �� AVE. N COPE AVE. t CT. /) LARK g —J w re6.A ad rn AVE. LARK ¢ AVE �-. _. ICI IF J FILE NO, LOCATION MAR PHONE: (651) 490-2000 AMAPLE 0405.00 COUNTY ROAD D COURT DQ'BIT 3535 VADNAIS CENTER DR. ST. PAUL, MN 55110 DATE: TH g1 AT TH 694 '1 SEH 6/4/04 MAPLEWOOD, MINNESOTA UO: 0 011 ST-Al 0 [*� AGENDA REPORT MORE= olw= 5 -, 11 , S, The anticipated final costs for the Public Works Building Addition Project are $2,545,000 which is $263,855 under the approved budget. It is recommended that the financing plan be adjusted to match the anticipated final project costs as follows: 1) increase the estimated interest on investments by $23,000, 2) increase the transfer from the Fleet Management Fund by $123,145, and 3) increase the transfer from the Environmental Utility Fund by $40,000. Agenda J1 MEMORANDUM TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: December 29, 2005 for the January 9, 2006 City Council Meeting SUBJECT: Buckthorn Removal INTRODUCTION Enclosed are two bid proposals for the removal of buckthorn at the Priory Preserve. The Priory Preserve is located at the corner of Larpenteur and Century Avenues. BACKGROUND There were two bids received. The first was from Natural Resources Restoration and the second was from Critical Connections. Staff is recommending the low bid of Natural Resources Restoration in the amount of $21,560. The bid from Critical Connections is $23,308.82. The bid proposal for removal of buckthorn includes cutting or pulling all buckthorn and honeysuckle over 18 inches tall. All stumps would be cut within four inches of a leaf litter or just above snow height if done in the winter. The stumps would then be treated with Garlon at the time of cutting. In addition, the low bidder also proposes to cut all box elder sprouts and treat them as well. As a second step, the Lino Lakes crew would assist with the piling and burning of debris within 60 days from the time when the project is finished. As a final follow -up, we will work with Natural Resources Restoration for prescribed burns that will occur at least every other year for three individual burns over six years. The monies for this project will be allocated from the city park development fund which is part of the restoration of the Priory site. I have included a copy of the master plan for the Priory project. Our number one restoration efforts is the removal of buckthorn, which is significant throughout the Priory site. RECOMMENDATION Staff recommends that the low bid of $21,560 be awarded to Natural Resources Restoration for the buckthorn removal of the Priory Preserve as outlined. kphlpriory buckthorn removal. parks- os- trails.mem Enclosures c: Ginny Gaynor, Open Space Coordinator Page I of I From: Craig Andresen [candresen@comcast.n Sent: Friday, December 09, 2005 V I Step one _ I propose to cut (or pull...applies to buckthorn only) all buckthorn and honeysuckle over 18 inches tall. All cut stumps would be cut within four inches of the leaf litter orjust above snow height if done in the winter. All stumps would be treated with Garlon 3A at the time of cutting, with only a few moments delay to maximize absorptions rates and minimizing the chance of missing a stump, �11 box elder sprouts would be cut and treated as well. $15,800.00. Step two ., The Lino Lakes crew will assist with piling and burmnq; the debris within sixty days from the time we Finish step one. We would reserve the right to do both simultaneously. The revised cost would be a total of $5,760.00 Follow-up Frequent prescribed bums are recommended. at least every other year for three individual bums over six years IMME =4 am= L. 12112/2005 N at u 0 �� 651.433.4410 EmajU info(g�ccesfnc.com Fax: 651.433.4528 Web: ww-w.ccesinc.com Management ArcaB (11,71 Acres— Upland Hardwood Forest and Weiland Transitional Areas): City of NIaplewood — priory' preserve Invasive Sp4xies Management Pago 3 of() PropQ-, Scope of Work Cost E itimatcs, and Timeline December 1, 2005 tall) will be let! for hand pulling by volunteer crew. Furthcrinore, occasional large buckthorn trees saplings oecurring on adjacent private rcsidential lots wiH be cut and treated with permission - t�mn I landowner oniv. CCES will coordinate with the City's naturalists to obtain permission to cut, remove, treat buckahom on adjacent prop erty edges (within 20 ad d p itional feet of the city's preserve roper boundaries). • When completed, all common and gloss) buckthorn and Tartarian honeysuckle within Management Unit B will be cut and chernicaltv treated by CCES, Only small seedlings and saplings less than L5 feet taLl Avill be left for futwc manual removal by volunteer crews (which is more cost effective). Although we did cot oJ an iij , iii jil ivI in n Are B urn sitc visi ES restomfion c Nvs will cut d Management A rea C (17,67 Acres —Grasslands, Prairie Remnants, Aspen and Oak Woodlands) 0 City ofilvlaplewood — Priory Presene Invasive Species I'vIanagement PaCe 4 of 6 F`rc posed Scope of Work. Cost Estimates, and Tutleline December 1, 2005 As per your request, CCES has included a cost estimate for removing invasive shrub species from Management Area D. This 0,33 acre management area is a small saturated weiland peninsula north of the foot bridge that now connects Management Area B with Management Area C (see Figure 1). During our site CCES proposes to cut, haul, stack, and treat all glossy and common buckthorn as well as Tartari honeysuckle that has established within this Management Area. AH nativc shrubs (such as dogwood. uld and willow) shall be left in place and not treated. VAien completed, all invasivc shrub species would b�c c removed and treated with herbicide. Brush would be consolidated into piles and burned within management area. c The following is a detailed cost estimate for 1% Area C. City ol'Maplewood - Priory Preserve Invasive Species Managemmt Proposed -S-ope of Work, Cost Estimates, and Timeline Deccinber I. 2005 ToW Estimated Costs (not to exceed): $24,976.25 Partial Award of Contract: M Insurance and Licenses: 9 City of Maplewood — Priory Preserve Invasive Species Management Proposed Scope ot'Work, Cost Estimates, and Timeline Lk 1, =�� I� El Critical Connections Ecological Sc ices. Inc. Mason J, Husvedi, MS President., Principal Ecologist Page 6 o1'6 P riory i ri �nl Conn ins City o Maplewood, M innesota E co l- I g icn l Services, Inc. P ropose d Areas ]07sG Ottlund Tr4it N. p: $S 8.i 37.4414 n a ent tEarl6e oa Sain[ftPBx Yi 453.4J 3.t S38 N1ntti4P4:+, 5504 FlgitCE 1 9 I The Priory Preserve is a jewel in the Maplewood open space system, and in the Twin Cities metropolitan area. Comprising 46 acres of rolling topography and varied plant communities, the site allows nature-lovers to wander uninteFFLIpted open space, view wildlife, arid discover rare patches of native prairie, savanna and wet nicadow, This report sets forth Ion—term goals and a gencral design for the Preserve. The features of the desu-m, including entryways, trails and plant community restoration, are distilled in the Nfaster Plan map, which accompanies this document, Buildin- on information presented in the 2001 Priory Preserve Site Analysis and EcoloLlical Survey. the I - plan incorporates desires of Maplewood residents, aini of City staff, and reflects the k1aplewood Ncighhc)rhood Preserves Statement of'Purpose and Policies, approved by the City Council in February - 2 00 L This document and supporting maps %% produced by landscape architects and ecologists at Barr FrigmecrM2 Company tinder direction of the Maplewood Depart- ment of Parks arid Recreation, In the late I 800s, portions of the site were developed lor agriculture, A 1940 airphoto (Fiq. 2) shows a farmstead located just south of Larpenteur 1 11 Avenue, wide expanses of'herbaceous upland and Nvetland, and sparse tree City of'Maplewood /Barr Enginecn m 1 0 canopy, Sometime after 1953, pines were planted in the southeast portion of the -,he, while other trees and shrub were beginning it) take hold around wetlands and other unurazed areas. By 1974, the current configuration of closed canopy and open land had mostly taken shape (Fig,') with about half the site dominated by woody plants. For a map of the site's current ve-etation and areas of concern, see Fig. 4, adapted from the Site Analyst,$ and Ecological Survey, produced in 2001, The property passed from farmer-owners to the Sisters of St, Benedict in and 1900s. Living directly across L.arpenteur at St. Paul's Monastery, the sisters wished to preserve the site as a place for solitude, reflection and appreciating natural beauty. In 1995, the City of Maplewood acquired the majority of the property, and designated it part of the Neighborhood Preserve system, distinct from other parks in that it emphasizes ecology rather than development, passive r(fereation (that is, Nvalking and wildlife- watching) as opposed to organized sports. (See full Preserve Policy in Appendix A,) This distinction has been a critical informant in the Priory master plan pi In 11999, the Cli,% acquired an 8-acre parcel of oak woodlands in what is now the southwestern portion of the preserve. MUM City Of MaPIMOOd"WIFF 3 I- -- 12 Figure 4; Existing Vegetation (Data SOUrce Priory Preserve Site Analysis and Ecological Survey, 2001) For decades, the ecological (WallIV of the pi has, been de0raded by - Z7' invasive species (particularly buck and reed canary grass). lack of fire ( hick historically has kept Prairie areas from being taken over by trees) and hydrologic changes, caused by runoff from adjacent impervious surfaces being routed into the areas lowlands, While Nlaplewood Nature Center staff has made significant strides in improving the site, much remains to be done. Plant community restoration is discussed further in subsequent sections, Even thowuh, dc-radcd, the Priory is UnLI-SUal in the inctro area because of its diversify of species and the relative rarity of its Plant CORUT11,1111 tics, This diversity contribute greatly to the regional system cif natural areas. includinL the Keller-Phalen and Lake Elmo Regional Parks, The 1'I also offer- an important component front a land use and parks perspective; along with other Maplewood neighborhood preserves, such as Jim's Prairie and Spoon Lake, the Priory ofTers a distinctly different outdoor experienec than do nearby athletic fields, playgrounds and more prooranalled natural areas like the Maplewood Nature Center. See Fig, 5 for a map of area park and ecological patches. - - — - ------ 4 13 Priory Pri Master f1lan I ■ The Neighborhood Preserve Statement ot'Purpose set the direction of the master plan, but also left room for interpretation and input froin MaPICNVOW CitiZCIIS about ho the Priory 'WOUld be dc%clopcd and filain- tained. The planning process involved a ;erics ofmcefinp designed to elicit input Crorn IMaple residents, city staff, members of the. Parks and Recreation Commission and the Open Space Task Force, v. - rdv'scs the commission, The meetings also aimed to educate residents about the unique attributes of the preserve and inform them of the plan that emerged during May and June 2004. Before ariv meetings were conducted, however, consultants familiarized themselves with the site by paying a half day visit with key city st a hf and Inembers of Open Space Task Force. Desi,mers made wubscqucw to C further explore ve-etation conditions, landfZ)rm, erosion and view opport',1- miles. See top photo at left. The first public ineeting., facilitated by Barr on May 6, 2004, was focused on information—athering, using a group process called GRID (Obl'cctl% C, Reflective, Interpretive, Decisional). Two facilitator each %vorkin- %%•[in a sepa rate group of'abOLIt 20 individuals, asked participants to consider: "The Priory master plan has been implemented and you are in the pre- serve. What activities are you and the other people present doing?" Par- ticipants wrote their responses on large adhesive notes, which were then t� read aloud bv facilitators and organized in categories. AH ilhese response, are listed, verbatim, in Appendix B. Consensus came ca-sily, and ideas we re grouped under the following primary headings: 1. Nature Study,!Observation/ A%'ildlil'e Watchm- 2, Walking /Hiking I Nleditation/Spiritual ReflcctioniQuiet Time 4. Stewarclshlpi Education/Dernonstrat ion 5. Green Connections The "nature First" directive encompassed a number ofcoriccr - as avoiding paved trails that would encourage bicycle or motorized �cliicle traffic, which participants agreed %vould compromise the quiet, reflective nature of the site. Some division xas apparent ii) terms or the nature of' education to occur on the site (e.g., How many schoolchildren S1101.11d City of Maplewood,!Barr Erwin cering 14 � Dili 15 gather on the site at one time'! How much signage should be part of the 7 - zn design'' j, But, overall, nearby newhbors, parks commission members and parks department staff were in toreernent on a restrained, limited- intervention approach to the site. At the second triecting, 'play 20, con reported back the thadin-s, I and posed a prclitninary concept of trail loops, benches, and points of interest. The desi-ners attempted to offer access to the sire's wide varicty of plant communities and offer %% ildlife viewing *ties while .1 opporluni 1 1 A%oidinu adverse impact. Current problem areas, MICII as eroded -slopes, overly steep trails and paths impinging on sensitive wei[and were called out. A final meeting, on June 22, 2004, presented the final design arid elicited I reactions. aside frorn two residents' concern about visitors disturbing ducks on a path located near a wetland, the response frorn approximately _sO attendees was positive. Followin- the public meeting process, consultants and City representa- tives received final input from Nature Ccnierstaff, the PI-irks and Recre- ation Director and Open Space Task Force members. "Mffzf�•� The issues oathered at the initial public niecting, and from cominunica- tions with city staff resulted in a set of guiding principles, which di- rected the Preserve rna-ster plan desion. C� 1. Nature first put pl-esel-ve fwoloolion ot)- a Other com-Ores. This principle cricourages natural communities he preserved and restored (hrori-hoot unplernentarion of the master plan. It SU('"e-st- that the trail systern remain unpaved and that sionage be kept to a nuni P)-oijide S(,If' (WO."S:S. Flits encompasses both access at busy street entryways school buses Unloadirny on Larpenteur) and access within the preserve for elderly and/or handicapped Individuals. ,3. Entourage wulkin- and nunive ivuichin. This principle guides the plan toward an improved trail system both the overall pattern and City of M ap le%koodll Barr Engineering 16 From top Trail mowed in Priory prairie. Crossing wetland via makeshift log "boardwalk." An eroding ravine with concrete debris. Buckthorn-choked woodland, trail surfaces that allows access to a %�ariely of landscape types, 4. ("S lew jvsfim , reflecWon. T his translates to emplovill" benches and exhibiting sensitivity to spatial relationships of humans to Of cilucalion oppm-lion:i1cs, To fulfill this directive, -lie plan should be sure to route visitors to tricann) IT fn I locations in the preserve, include sufficient space for gathering small g and consider offering educational itif'ormation via all emi kiosk and, perhaps, demonstration planting. I lf'one envisions the natural communities of the Priory "is a patchwork of' plants, water and 1OP02raphic conditions, then the trail system Is the thread that connects the varied elements. After the natural features, the trail wlil be the rnost Nii-mificarn element at the preserve, bit[ to be true to the I r-T1 ill I , ,, pr I i nL*PICS, it should be unobtf and have as little impact Oil its surroundin-gs as possible during construction and subsequent IISC, E -,rabl Ish nuy MI unpaved trail is an aesthetic as well as ecological decision, as it will send a subtle slprtal to users that t place is different Crom active- recreation parks. and not designed for skating or cvchng_ Unpaved does not mean "un-designed": to he safe, lon—lasirru; with little mainte- nance, and pleasant to traversc, trails Must be carefully planned and File first step of trail deSi2n '� as establishing a systeir. ofloops that will route visitors to the manor features of the preserve. As shm\n oil Figs 0 and 7, the new trail system chninuites many short Spurs and closely spaced loops in favor of Jon-, sweeping, connected arcs, Fach loop passes at least one point ofiliterest—a unique fearure, � iewpoint or plain community type —and includes one bench, individual loops and spur,-; range from 0.15 to M mile, for a total trail I-Ingth of' 1.09 nuies. Trails are spaced tar from one another in order to discou,rao c informal crossings crossings drat could disturb plants and Produce erosion, The trails rwi parallel to hill contours ais HILICh as possible, in order to requirements, the trail surfaces Should be primarily native soil, except in 17 Priory Presci-vc Mastcr Plan Figure 6; Priory Master Plan HARR r.�MMFAMMWMM avoid extremcly steep, credible routes. Dul- to the -cricrally hilly terrain of the Priory, however, it was deemed unfeasible to provide accessible trails (as defined by the Americans with Disabilities Act) throuahow the entire Prcservc. Thai wotdd require a lone er, more complex network and a much niore intensive construction process. But the master plan doe offer gentle, easv-to-navigate trails in one portion of the site, he-iniurn at the maim. entrance and running south to the primary vista point. Grades in this SCCtIOTI should no! exceed 5 perceiit. The trails SUrt and profiles should be constructed with an eye twvard long stability and case of maintenance. We recommend a style of trail advocated by I'Alke Rim% - ,vhO LICVC[oped sustainable- trail I'UldehnCs for the International Mountain Mkin- Associahmi (Ii IBA) and has consulted with parks and natural rCSOUN Managers across the country. Riter advocates trills with a cross-slope that routes rainwater act the trail tread rather than down the trail lene,th in order to avoid erosion. The tirade ref the tread should be no more than half the -ride of the slop.- of the adjacent hill (See Fig. 8) While some sections of the trail mavbe as steep as 15 percent, the overa grade should not exceed 10 percent. , F6 minimize maintenance Z7 - — --- ------- City of Maplewood'Barr hwinecring 19 Poor Design organic matter, or in prairie arews. Z! where weed concerns warrant a mown turf surface. T'he grade of The tread shovid be no mre Mari half the Sides of the adjacent hill. This trail slope faits werl below that thresh hod. so Water Will flow act= and off 'he trail, minimizing erosion. it could have tKw as steep as 20 percent and sbil funmored well m areas that are too wet, too hioh in this style trail 11ILLit be carefully [aid out in the Field, to take into account subtle topopraphlc varia- tions and vqetallon not evident oil maps. Much of the construction work can be done vvlih small maehinery or by hand, which will minimize disturbance durim constriction, For-oing added tn L_ surface materials, such as woodchips or gravel, will avoid file need 1c) oroom and replenish matcrials ensuring proper drainage over short distances wIII chirlinale the need liar frequcra regrading or erosion control dev ices Frail width will Vary throll-hout the preserve, depending on wil, siope and surrounding 'Wherever feasible, trail surface will be 42) inches "de, to accommodate tv, people wall side by side. In deiisely wooded amts, tile trail Iniol"t be as narrow as two feet, while open orass- lands mi,ht see trails its wide as four teet. frail width is distinct from the "clear zone--a mown or trimilled area on both sides of the trail to allow unobstructed passage, See Fig, 9 for a cross section of trail width and clear To link portions of the trail sysmn, two boardwalks and a short bridile will be installed, hclpiri�,; to formalize wetland and ditch crossin,,s that are now Mil on by 1 00 , W J OLS. (S ee photo on pa 7 A slia addition to the long - term priory trail system is a tonu board- %valk traversin�� the southern wetland. ffils ,vill complete the loop system and allow s visitors direct access to the wetland community, DiStUrbatice of ve Is a initior concern here, is the vast im-dol" C�l . 1 1 ly of the plants are vit. invasive species that will quickly= fill in following conNiruction, The boardwalk should he desi-ned with at low profile and at lip oil ed-es ni 1 2 20 Priory Preservc Masicr Plan Good Design lieu ot'railhip in order to reduce visual impact, From many vanta, tcs it i C_ I g I is likely that tall wetland vegetation will carrioutla-e the boardwalk, Amenities & Peripheral Features Entrance features and other amenities at the Priory must balance tNvo ()I'the . guiding principles: "nature first" and providing safe access, as well as Z7 offer opportunities For resting and reflection. rhe concept for the main entrance reflects the preserve's educational mission, and also helps set aTi appropriate tone rind expectations for those using the area, Plantings Should be -selected to prevent erosion, rnmililize na i iltell - 1 lice re quirements, luirements, and to reflect the plant C0111171multieS within the preserve. Plant identification markers could provide unobtritsive educa- tion, The entry always should he neatly maintained to show visitors that the preserve is valued and cared for by the city and to set tip expectations of re behavior, N paved pull-off parking lane, hasicaliv at) extension of'the m7av'Cl ShOLd- der, is included alOul-I l,arpcnteur N, enue, to allov� s' egress from buses and cars ithout Si2nificant impact on natural coin- munities, rii l s A *plc l sion or kiosk is recom- . mended, to briefly explain history and ecOlo-v ot' the area, note rules and allow changing, phenology postings (for example, flower-, in blooin or sighting of a particular tnt�ratory bird). While si-naLle within the preserve itself is not required, small num- bered posts at points of interest could be coded to information at the kiosk and/or a pamphlet to of'I'cr more detailed infor irnation about specific plant communities. In adch- I tion, srnall or temporary signs may be required to help explain restoration pro- cesses and use limitations, --- ------------------------------- City of MatilcNvood ET12inccrin,l 1 3 t, 21 Odder iterns that may he appropriate include a trash receptacle, bicycle rack and ()are or other controi structure to deter prohibited vehicles. The neioliborhood entrance it Idaho Avenue will remain unadorned, t though crosion and dumping problems there should he addressed. rat I the \MonianaAvenue entrance, native grasses and Nvildflowers, to I i replace rock tlankinI. bituminous short blinou5 path there, %%"i better reflect the vision and purpose of the preserve. Throughout the park, one bench per trail loop is reconinnerided, Benches should be located to take advantaue ol'i- views, but nor at hill summits or the very best viewpoints: the focus -should always remain (in nature, not manufactured clerricrits. Bench materials should be selected to visually blend in the setting as .yell as for I Z" durability and case of maintenance. Finally, a gated service entrance, accessible froth Xcel Encr property, is to be installed at the far southeast corner of the site. Fa be used only occasionally by small maintenance vchicics, this entrance can he sited to ininknize steepness of approach and to disturb the fewest number of oak trees. The lon—wrin plan for restor[ruT and jjjajjafTjjj�a Priory Preserve plant communities builds on the Mr'101 areas recommended in the 2001 Site Ajialyms and hcological SLII and continues efforts inude by the Maplewood Parks and Recreation Department over the past decade. Sensitive fern (too and bottom', and sedges thrive in Priory wetlands. The most siunificant cininae frorn, the Analysis and Survey i& expansion of prairie , 'savanna areas to better conform to topographic Z"� condition, and encouraging an herbaceous transition between prairie and wetland 42umnMultieS in the central section of the preserve, Nl(', locations of target plant cornnumnics from the .Analysis and Survey remain intact. with only slight simpl cif borders. [it addition, the master plan 111,'IPS include adjacent land, most significantly that owned by Xcel, which has been supportive of prescribed burns and other restoration OfOrt. it the 14 22 Priory Preserve Fitt l r Plan Priory kis recommended that City muA,mppn/achXzxU monul- |inncMoosnn/heXzclpoopedy. This cox\dheunimpop 1uoi collaboration, oincz adjacent open land call provide either uxourccnf invasive plant prupngu|usnrahealthy vc�;ciative buffer for the prcscrve. See Nlaqer plan (FiliZ, 6), This bUffer principle ii equally applicable ooadjacent residential properties, In 2002, the NeiAhorhood Wilds Program, a Department ofNa/ura| Resources program, fm6cJtmckJhorn removal and native plantings xcsnear /hmsouthe Priory boundary. \AUc that prmgmm is currently unfunded, more hornmoxner participation in similar clTorts Would be lielpfU lo order w prevent further dcgr dmi000fhiu6-quo|i,% areas and to maximize cost -c(fcctivcucss this plan reonn- nncuduzuiebodiouL phased approach Uorestoration. 6muusio�hrmox \h�moacool �caUy io�c( uonn�uoi��x and those ,ites where effor has already been expended. [bim means viailnnx,mz2oml'ruunooencn1ofamuUwr\ From top Burn management in Priory woodland. Native rue meudmnoui)\ characterized hyodiverse species mix andm[noodlanda anemone amid sedges emerge where burning has already c|iminu\ednoncb buckthorn and opened Lip tile | post-burn, forest floor {o desirable hmrbmccmos and xhirribspecies, AS at nus\ natural areas in \he ngim\ ixvasive species control one o[ the main chaUexgcya, /he PrlorK Buckthorn has o stm`np hold in |aroe portions ofJoresi. woodhand and savanna, accompanied by exotic honey- stickle, NV'etland invaders include reed canary grass, hvbrid caltail and purpleiouucsoife. prairie areas are challenged by spotted knapweeJ.in particular. i As has become apparent in the newly uvenated vvxxl|oxdm |u the south nf tile prcxurvo` deer rnamai,cmuminuninuponaot component o[resmm' don. Deer tend to consume tendcryouo- mudvc plunis',so city staff will delay introduction of new p\ao|m until (he deer pupu|o/ion is better coo- tnd|#1 The 3lmpIcwood dmcrcmn(ro| plan, along nbhihe Minncxuiw DNR deer control policy and procedures, is included in Appendix (`, mk`mo with City of M a ill ewood/ Barr Engineering =_� 4:1 23 information on managing oak �xib, it disease with serious inifificalions lor the preserve, For reasons ofsequcricinu, it vould he best to repair large-Ncale crosion in The north part of site early in thc procc.ss, so plant recd -very and restoration could begin soon, rather than be disturbed at a later date, While Maplewood )rcferS Using such methods as mowing, burning- Lind OVerSeeding to restore native plant communities and discourage invasive species, cheinicil LISC will be riccessary in some situations. Battlim m1nure buckthorn, in particular, requires chernical as well as physical InterVerillon. Further, it may be more cast - effective to eradicate badly dc, mided sc ments of prairie and , tar, over, rather than info ere smal. (P-1,111111ICN Of native species amid many imasives, In a suart-lrotn-scratch restoration area, desirable plants can be harvested and later replanted. When employing equipment- intensive mana-cment tools like firc, the cit should seek contractors xho use gall- terrain vchicle.: (AINs), rather than road-scale trucks, for Iransporung equipment and vvatcr. Not all trails \% it] be sufficiently wide to accommodate vehicles, and M will make much less Impact on prairie plant communities they traverse. Education and Partnership Education is not only a benefit to preserve visitors, but a too[ it) ensue - 1110 the sne'N contirarinty health. Citizens who understand an ecological systern, As values and challenges, are much more recopnve to helping maintain it, - - — — ------ 24 Priory 1'rescrve Maswr Plan Via tax contribution-s, VOILItitccr efforts and informal o%ersighi. City rat Maplewood,'Barr F= niuuCerla- 25 The Maplewood Nature ('enter Staff has already taken a proact1w role in educating %Iaplewood re sidents about the natural treasures in their r commu- nity. N, the Priory master plan is irnplcmeiited, a focused education effort should be infliatcd for residents close to the park, as ,vell as school groups Z71 and others who visit the preserve, I lie city might consider incent1% es or assistance for hon tiers who maintain buffer strips adjacent the Priory, remove in%& ive species oil their property, take efforts io inimmizc runoff' entering the site or othem ise contribute to the health of the pre- serve. An an; ``Preserve the; Prior Day" could be a way to urinc area residents in carlin- for the suc, Mule periodic updates oil restoration progress could keep them informed. Mmicd newsletters could also help remind ireighbor.w of city policies, such as no dccr feeding and wher pr at odds with restoration goal I and vokitircer invitations Could extend to groups, scout troops, walking or garden clubs and corporate neighbors l Xcel. All of these groups could aid in restoration ellbris, ~%Iilch cart be an important contribution to a healthy future tor the preserve, Maplewood up =901M Treserve Policy 26 Maplewood Neighborhood Preserves Statement of Purpose and Policies I - Purpose of Preserves The N Neighborhood Preserves were set aside by and for tire citizens of Maplcvvood to preserve natural resources, scenic areas, and landscape buffens. The�l are protected natural areas Nvhcrc people can enhance their understanding air([ enjoyment of the natural world through passivc- use activities such ;is nature study and liiklnt4. 2, Corurnitrueut to Preservation The preserves are the only sites in Nlaplekvood's Park System where preservaliort of natural re- 'ources is placed ',Above all other activities, uses, and priorities, Preservatioil cat natural resources vv ill ouide site plans, rccrear ona activities perm rules, type of trails, and i Maplewood has a special con to areas of the preserves with high ecological quality and 'It ulSL1rC the I I I I I will I V are riot deoraded due to trails, rccrcat*ojial act or ne glect in manageirictit. 1- 11 - 3, Commitment to Restoration and N Restoration and rrianalTenlent of natural resources is a primary focus of the Neighborhood Preserve Prourarn and takes precedence over recreational use of the preserves. Where ecologically and economically feasible, the city \% restore the preserv to native plant communities so residents cati experience the prairies, savannas, woodlands, and wetlands that historically dominated this landscape. Manatrenlent nlav Include, but is not hi to, the use of prescribed burns, coritrollin" the population of wildlife species, herbicide application, removal of exotic species, planting of native species and enharicim kvildlife ha bitat. I I Itat. 4, Recreation. Access, and Amenities The preserves are open to C011 flit)' Use and activities that have nunti ecological impact. Passive activities such as Ulu-, bird watching, and nature ,t have priority over other recreational activities at the preserves, Amenitle such as improved parking. trails and benches may be needed at some preserve to make them more accessible to hikers and to help prevent environmental degradation. There is no mandate That every preserve have trails or other amenities. Routing regional or city trail systems through a preserve is discoura-ed: however, such as trail inav be permitted if alternative routes can nearby roads or aJjonff the site perimeter are scriously evaluated and determined to be impractical or undesirable, Decisions oil trails and amenities vvill be determined individually for each site and will be based on site ecology, terrain, soils, activities permitted, and use patterils. 5% Cornmitarent to Education As places for people to enhance their understanding and ciijoyment of nature, the preserves are open to informal and formal learning experiences such as self'study, guided tours, interpretive s ins, brochures, and school proarirns as long as environmental impact of these activities is inull- I I pcn — ix 2 1 27 go 9=6 ww Responses i Participants Workshop w EAST Grout) (J(jj'Lee,j4ci1itutor) Categories Nature Stud% Observe trees What Kinds of veoctation do Isec? BUtterflies Bird-watching Lookim for deer and birds 1.00k-im for animals—cleer, raccoons. possums, red flex Lookin- at the wildflowus Look for sins of different animal species x my daughter Nature Inking Walkinu Walkin�4 and watchim for new thin-s Walkjng Xk`a I k i r i g Walking with family and talkin-about thillu-1; Having no motorized vehicles in Priory Walkim the "mowed" trail Not Black Top t- StewardshiplEducation Restoration activities (volunteer, "Itided') Countim the trash left by people the day before Education"informatiot'l If "EST Groul? (Mme Helleksmi atul Criun Giqnor, .14cifitutors) cutc�,qories NVildlife Watching Watch birds and listening to there Bird sanctuary: no toad riolsy activities Bird-watchim, Appendi\ 29 Bird watching Animal warchinO Wildlife watching z:1 WMCICICHII about [MtiVe wildlife Fliking (AH-Year) I like to do winter hiking in the area Hiking Hiking Walkink do- Walking with do- (on leash!) Sharing with out -of- -state family and friends •arntIv walks Snow shoe Nature First I do not want to see wide paved trails Listening to the sounds of nature Observing nature Watking and enjoying the peace of the woods and nature 'nature hikes, walks on natural paths Woodchip paths----No Blacktop Walker friendly -not available to skateboards, bikes, no motorized trails All natural paths—no w odchips or dirt Make sure paths are environmentally friendly—no black-top Subset o 'Nature First Peace and quiet Sitting quietly Enjoying the wxildflowers Flower plant study Nature Really )First I Would like to see an area in Maplewood that is Primitive If y'OU build it. they will come Oninimal development) Education Take -SCOUt group to area work on nature activities Small group outdoor study (science class) School groups , ,vorklng with Maplewood to restore/manage preserve l�"iitrance/l)ettionstrateIE(luertte Prototype for good ecological practices for glencral community arboretum, manicured area (front) Sciniformal entrance 6 Priory Ilmserve M&,ter Plan 30 Green, Connections Expand to other areas proposed bUS site (Century?) Connect to Oakdale Priory site Several entrances. Not one big parking iot Trail connection to other ,ites/rclationship to other green spaces Acquire casement or land use agreement with Excel "Struc(ure%" in nark Points of'lntei Jim's prairie, Fernholz farm, Priory ownership Point's ot intercst Being able to identify native plants (markers) t - Amphitheatre "naturil" Read a book on a bench Vehicle Issues Offstrect parking ,I Safety on Larperiteur Ap[vndix 31 De d Oak Wilt a w a � 32 Rwmxcy County has ownJuc\cd aerial deer counts dorn"I winter 5or several ycxm. Countx for ibmPrioryarea (6un the railroad to Bo|knvs) ,Avenucjorrns follow", 1999 |J 2000 2y 200 \0 2002 om Count iuken 2003 3 2 004 5 4 Nciuhbodhnod nuem in�� iodiscuasduurmano��mmu1ou �h� Pr��y}�ci�dbmdhood Preserve were held in 2000 and 2001, The city pauwoccd with Rommcy[nuxtynnd Metro 8o"/hmutmrs Resmooc Busu for deer removal. Dox buu,ou removed deer in 20OO and 200| and cli.y staff believed dhis Was 11 vrryeffectivc `»zyo[maouoiin herd IT) the neiubborhood, No deer rcmo %% done in - 2002 and 2003 due to chamus in sraff .\4inncsnm0o-mnrtmcmof No|uo\ Resources recommends u maximum o[l5-25Jecr per xquunumUo III ur uouo that have deer babitzL &[Jeor8danagmncnt Plan for the yonry Preserve amo{��ary|nmJtnLoq?ummuh�au approved in20Ol kmipo' |aus� | Rcuommuridcd maximum herd size for the preserve m uodcmc 2� lm/iu| p|on ,x�w mom1u�n�crn population a1 hcn]aioro[ l8� l L1iy will schedule annual hmn humsm�cbimvc this goal, 4� City wJ\ hold ucloh6orhood mccoo no6ucunouaUy kcGoe the xckedu)cd nzmovai � &to/f will conduct studies to determine the impact deer have on the vq�o:|a/lou and re-sturudonefforts. ()n/\u&ug].2U04.|ocmmcrU|cux Olson koo KoxJcCo fill) mnymu with ci1 the !'uu|1hnfoak i, Scvcru|\rccs have died from nu'% )it recent yeus. llicrciyuuaodmix u[foiooak4n'Nuomk-s. and bur oaks at the preserve, Oak %x i|\ is more devastating to red arid pin oaks, than lmvvhiteand bur0akn. Since oak vik � rom�|ysprcud�hrou�ho`o( �mphs. d�ornix o[r�don��h�1om��ronpu mxhcpc��rvc vi|i�lp prevemcmnpleteJcvimatkmu[iheoakvood|uud. 2. }Jiuc |rzcu xeru marked for rnmn»ui before y / - 20O5� These are trees t are dym-` or died rzcend�, aod have spore muL^ mrgoinin(2 under the hark� 3. Some of !he oak trees show mguspfun|hmunusc (brown leaves in the lower brancbc,). Thiuim often due it) wet weather III very cxryspring. |1 occurs more ou the v,hitc oaks and bur oaks, fit mid (m late summer, nac often obscrves new green leave.s near the �)rwxn ieaves, This disease is generally not fatal for t4o.: trcc, Nlouo�cmco1o[oukwiko\ the prcaerva: l, Nbonoo/stYu for oak v'ili in July and August each ycxr Appendix I Check recently dead or d0nu trees t'or spore mats or staining under the balk. (Bur oaks will not s spore 3. Cut and remove trees that have -,pore nlims and die in July or Auaust. 4. Do net bring heavy equipment into the 'woodsl I I zi�e contractors climb i lie trccs and cut I I inb.s. s ng - 0" in diameter to 4' chucks. After cutting down tree,, cut evervithi Rcil-ove evcr��thin- =• 4"-6" in diametcr from , ,itc before the spriri-. It , Jou l d he laken to a place ,4hQre it will [lot infect other oak 7. OR, instead of removing cut trees froin site, pile the \�ood wrap it in 4irirn black }Mastic, and trench the sides OCtIle plastic into the soil, 1-cave the pile vo for one Full year, 1 will contain and kill (he Priori Pre,crvc Master Plan 34 Agenda J2 MEMORANDUM TO: Richard Fursman, City Manager FROM: Bruce K. Anderson, Director of Parks and Recreation DATE: December 29, 2005 for the January 9, 2006 City Council Meeting �/s � • • i i INTRODUCTION The Maplewood parks and recreation department is responsible for publishing the Maplewood city newsletter and the parks and recreation brochure. Formal bids were opened on December 15. The bid proposal was published in the local paper as required by law and mailed to a number of local printing firms. BACKGROUND The city received one formal bid in the amount of $48,773 from Nystrom Publishing. Nystrom Publishing has done the city newsletter for the past five years and does an excellent job. The budgeted amount for the city newsletter is $45,390. The bid is approximately $3,500 over the 2006 budget. As can be noted in the enclosed marketing budget, the city expended $55,393 in 2004. Given the past excellent record of Nystrom Publishing, staff recommends that the only bid of $48,773 be awarded to Nystrom Publishing with the understanding that staff will modify the number of pages to be printed to stay within the city budget of $45,390. At this time it is our intent to reduce the number of pages for the parks and recreation brochure to stay within budget. RECOMMENDATION Staff recommends that the only bid received from Nystrom Publishing in the amount of $48,773 be awarded for 2006 publishing with the understanding that city staff will modify the number of printed pages to stay within the allocated amount of $45,390 for the 2006 budget. kph \city news bid cc.mem Enclosure 10 GENERALFUND ill, NILARKETING 4010 WAGESIFULL-TIME EMPLOYEES 4011 OVERTIME PAY 4025 WAGESITEMIPCIRARY 4030 LEAVE BENEFITS 4W RETIREMENT BENEFITS 4050 INSURANCE BENEFITS 3,263 TOTAL PERSONAL SERVICES 4160 SUPPLIES - EQUIPMENT 4,260 TOTAL COMMODITIES 43K POSTAGE 4360 PUBLISHING 4370 INSURANCE 4480 FEES FOR SERVCE TOTAL CONTRACTUAL SERVICES DEPTJFDW TOTALS Cj'Tv OF MAPLEWOOD 2003 20D4 2005 EXPENDED EXPENDED O-RIG BUDGT 9,821 21 ;113 20,180 282 0 1) 3,263 3,632 2,400 1,356 4,260 3,820 1; 4_920 3,70C 1,644 3,652 3,230 18,322 37,7 7 33,330 0 514 0 0 514 0 24 29,874 25,260 43,202 55,393 44 50C 0 444 420 0 99 0 67,724 85,810 70,180 86,045 124, 103,51 2006 GUIDELINE 20,710 0 2,400 3,880 3,600 3, 34,360 0 0 25,770 45,390 430 0 ot Attachment 1 35.130 0 2,400 6,450 6, 6,390 21 ,�3,7 0 4 3 0 430 0 Boom, 35,130 0 2,400 6,450 6, 1 : 70 6390 0 0 a FAMAC Agenda Item K1 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Public Works Director /City Engineer SUBJECT: TH 5 and TH 120 Vacant MnDOT Property, City Project 03-20- - Resolution Calling for Public Hearing on January 23 on Bus Garage Proposal DATE: January 3, 2006 INTRODUCTION The excess right of way on the western side of TH 120 at the intersection with TH 5 has been under discussion for six years regarding the possibility of relocating the ISD #622 bus maintenance facility from downtown North St. Paul to this site. In the past year, Hill- Murray School has also expressed an interest in the property for expansion of their campus and athletic fields. An environmental group, represented by Ron Cockreil, has also expressed interest/concern with site proposals. In July 2005 each of these groups made a presentation to the City Council on their proposal. The City Council directed each group to attempt to work together and address the concerns with the proposals. ISD #622 is requesting a public review and approval or denial of their plans in order to proceed. A public hearing would be appropriate to receive local input on their proposal. A resolution calling that hearing for January 23, 2006 is recommended. Background The City Council considered this item during the fall of 2003. The Council did not adopt a resolution of support for the locating of a bus facility to this property, instead requesting additional information. On April 7, 2004, the City of North St. Paul responded to questions from the St. Paul's Monastery on concerns with their joint proposal. On January 6, 2005, Maplewood staff invited all interested parties to a meeting to share ideas. A work group was established to explore options. On July 25, 2005, each of the parties interested in this property submitted background information and made presentations to the Council. The Council again did not endorse any of the proposals and suggested that each group work to address numerous concerns with their plans. ISD #622 is now prepared to address the Council on their joint plans with the City of North St. Paul to relocate the bus garage. This is being presented as a review of the bus garage proposal only. Hill- Murray will not be making a presentation on January 23` on their plans. On January 23` the Council will be asked to approve or deny ISD #622 and North St. Paul's plan for the site. A public hearing is proposed for that evening's meeting. Following is information provided to MnDOT and ISD #622 on issues that the Council directed should be addressed. Correspondence Review (sent by Staff) MnDOT Information Requested: As noted, our City Council has requested information on any agreements, both formal and informal, that exist for this property, including understandings with N. St. Paul and ISD #622. Please provide me with that information prior to November 18 (January 9). 1 would also like to better understand what your understanding of Maplewood's role will be, under MnDOT rules for property in one community and another jurisdiction's plan, if this proposal is approved. The City Council also would like information from MnDOT on other options as follows (the no option to ISD #622's plan): Agenda Item K1 • Would MnDOT be interested in conveying the property to Maplewood for use as athletic fields? This might include Maplewood leasing the property to Hill- Murray for their use. Does this violate rules? What if the fields were under public ownership, would that change the outlook? Under what conditions is MnDOT willing to consider moving their maintenance operations from this site? I know this is an open -ended question that is difficult to answer; however, our Council is very concerned that the MnDOT operations and the surrounding wetland complexes are not compatible uses. I expect that the Council will be attempting to place some controls on that operation under any scenarios. While our ability to do so may be in question, I think the environmental impact concerns will be directly related to any approvals given by the City for the property. Would MnDOT be willing to sell this property to Maplewood? Under what conditions would that be if the City agreed that the property would remain open space? Specifically, we need to understand if there is a cost to us if we designate the property for no development and add it to our open space properties. ISD #622 1 North St. Paul Information Requested: • The City Council will be considering the proposal to allow the relocation of the ISD #622 Bus Garage to the TH 5 - TH 120 property at their regular meeting on November 28 (date changed at request of ISD #622 to January 23). It will be my recommendation to the City Council that they make a decision, either yes or no, to allow the Bus Garage usage on the site. • If the Council's answer is yes, I will be recommending that they provide direction on the conditions of approval that they will be looking for, including environmental controls and improvement to the current and, under the approval scenario, improvements /controls to the MnDOT Maintenance operations. This scenario would be intended to allow you to proceed with your project. • If the Council's answer is no, you will have direction that you will need to consider other properties and options. I will not be recommending that the Council consider approval of the Hill- Murray proposal for the site if they deny your proposed use. With the no answer, the Council will provide us direction to consider other options, with the Hill- Murray proposal as one of the options. I would suggest that the City Council will be looking for the following information from you as they debate your proposal, and I will be suggesting and commenting on this information in my background report to the Council: • A resolution of support for the project, including the intention to proceed with the improvements, from the School Board. There were questions at the last meeting about the Board's knowledge and involvement in this process. • Copies of any agreements between ISD #622 and the City of N. St. Paul, including agreements with MnDOT that may indirectly involve N.St. Paul and ISD #622. The Council is interested in the history of this relationship and commitments that were made in the past. A historical accounting of this process would be appropriate to help the Council and Maplewood staff to better understand why the School District is pursuing this property. • Included within this explanation should be an explanation of the role that Maplewood will need to follow for this proposal to be a success, including involvement with MnDOT policies. • Include in your explanation in Maplewood's role, your expectations for improvements on the site that may involve Maplewood and any financial commitments, especially for roadway costs, that you anticipate Maplewood may incur. Agenda Item K1 Environmental concerns remain paramount to our issues with your proposal. I would note that it is important for you to attempt to address the following issues: • Provide information on the number of buses that will be proposed to be located at this site and where those buses are being relocated from, and the likely routes those buses will use when leaving and returning to this site in the future. Any information that you might have noting the current routes versus the proposed routes would be helpful to the Council in understanding the impacts of their decision. • Wetland impacts and protection are significant concerns. I would suggest that you need to provide an updated explanation of your site evaluation, including historic wetland information, current wetland information and proposed wetland information on this property. Maplewood has wetland protection requirements that differ from RWMWD in some circumstances and our Council has historically required tougher standards than RWMWD. Approvals of RWMWD have not always provided proposed developments with approvals in Maplewood. Your evaluation of the wetland impacts, along with your proposed improvements to both your site and the MnDOT proposed site usage, will be important issues for the Council to understand. • Information that you might have as to the noise and air quality information related to your operations on the site will be important for the Council to understand and for the public to understand. I disclosed to you on Wednesday that the City is currently reviewing impacts caused by the other bus garage in Maplewood on the negative impacts of those operations on the residential properties at Roselawn and Jackson. Depending upon the availability of that information, the Council may also be dealing with your proposal on the same agenda that they will be hearing from a neighborhood that has been negatively impacted by the other bus garage. The more information that you can provide that indicates your controls over air quality, noise, and traffic impacts through your routing plans will assist you in achieving approvals. Schedule for Review: • Jan 6: Maplewood staff sends public hearing notice to Maplewood Review for publication • Jan 9: City Council adopts resolution call for a public hearing on the bus proposal • Jan 11, 18: Public hearing notice appears in Maplewood Review • Jan 12: Maplewood staff mails notice to all properties within 500 ft of property about ISD 622 proposal for a bus garage on this property • Jan 12: Info from ISD #622 and MnDOT needs to be to Chuck AN for Council background • Jan 13 - 17: Chuck AN prepares background information and recommendation for City Council consideration • Jan 18: Background report delivered to City Council and ISD #622 and MnDOT • Jan 23: Public hearing held at 7:00 pm at City Council meeting RECOMMENDATION It is recommended that the City Council adopt the attached resolution calling a Public Hearing for January 23, 2006 at 7:00 pm on the TH 5 and TH 120 excess MnDOT Property for ISD #622. Attachments: 1. Resolution Agenda Item K1 RESOLUTION CALLING FOR PUBLIC HEARING WHEREAS, the Maplewood City Council has been requested to review a proposal from Independent School District No. 622 for relocation of their bus garage facility from North St. Paul to vacant MnDOT Property at the intersection of TH 5 and TH 120 (Century Avenue), and WHEREAS, said proposal requires extensive public review and comment, and WHEREAS, the Council desires to hear all relative comment on the proposal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MAPLEWOOD, MINNESOTA 1 . The council will consider a presentation by the ISD #622 staff on a bus garage relocation proposal for the MnDOT property at TH 5 and TH 120. 2. A public hearing shall be held on such proposed proposal on the 23 day of January 2006 in the council chambers of city hall at 7:00 p.m., and the clerk shall give mailed and published notice of such hearing and improvement as required. Maplewood City Council .May( Diana Lo councllmt David Bartol (Tempo Erik H), Kathleen Jue Will Ross MaDlewood Richard Fursman - Melinda Coleman - Assistant C Community De Charles Ahl - City Engineer & Bruce Anderson - Parks ar. Dan Faust - Fina Karen Guilfoile - REaL Mychal Fowlds - Ac Sherrie Le - Human Steve Luk n - David Thomalla - Mapletieood City- Hall, 18 Maplewood, Phone: 651.249.2000; Fax: ztv Road B 109 Agenda Item L1 Sign language interpreters for heating unpa red persons are available for public hearings upon request. The request for this service must he made at least 96 hours in advance. Please call the City Clerk's Office at (651) Vela - oIlle to the A- laplorood CZty' C©untzllVleefing 249.2001 to snake arrangements. Assisted Listening Devices are also Thank I ou your ach E shl b! mailable. Please check with the Cite Clerk for availability. Maplewood City Council Policy and Procedures for a Public Hearing 1. The Presiding Officer (Nlayror or Acting Mayor) will announce the proposal to be reviewed and ask for the staff report. The Presiding Officer shall maintain strict order and etiquette at all meetings of the Council. I Staff will present their report on the proposal. 3. Council members will then ask City Staff questions about the proposal. 4. The Presiding Officer will then open up the public hearing for anyone present that wishes to comment on the proposal. This is the time for the public to make cc or ask questions about the proposal. Addressing the Council Any person desiring to address the Coun( secure the permission from the Presiding NN"lien addressing the Council, each person shall state his /her full name and address in an audible tone for the permanent record. Comments should be limited to five (5) minutes unless further time is granted by the Presiding Officer. All comments should be directed to the Council as a body and not to anv individual Council Member or City Staff Member unless permission is granted by the Presiding Officer. No person shall be permitted to enter into any discussion, either directly or through a member of the Council without the permission of the Presiding Officer. even.Tone in the audience wishing to speak has his/her comments, the Presiding Officer shall -he public hearing. uncil - �yill then discuss the proposal. No public comments are allowed. 7. The Council will then make a recommendation(s) and /or a decision. RULES OF CII AMITY FOR OUR COl MU ITY Follo ing are some rules of ch dit' the City of Alapleavood erect of everyone appearing at Council Meeting - elected oftiah; staf and ci i .Zens. It is hoped that l follon. these siarple rules, everyone's opinions can be heard and understood in a reasonable manner. Ve appreciate the fact that ulhen appearing at Couned meetings, it is understood that every one null follow these prineples: Shone rnpect for each other, active# listen to one another, keep ei,uotions in check and use respectful Ian guage. Item L -2 MEMORANDUM TO: Richard Fursman, City Manager FROM: Karen Guilfoile, City Clerk DATE: January 3, 2006 RE: Council Policy and Procedure Manual Introduction The City Council Rules of Procedure for Council Meetings and Council Adivinistrative Policies is reviewed annually for any changes and or requested updates. The only item that has been highlighted for change is council action on November 28, 2005 moving Visitor Presentation to the beginning on the agenda. Recommendation Instruct staff to make changes as decided by Council. WHOSE 11I CI * ty of , p iii for Rules of Procedure City Council and Council Meetings DRAFT 11s C ITY OF M RULES OF PROCEDURE FOR CITY COUNCIL MEETINGS N 1/11.10 w 7�[K�� PAGE Section1 Meetings ....................................................................... ............................... 1 Section 2 Agenda for Regular Meetings and Council Manager Workshop ................ 3 Section 3 Limitation on Council Action ..................................... ............................... 3 Section4 Minutes .......................................................................... ..............................4 Section 5 Duties of the Presiding Officer ..................................... ............................... 4 Section6 Rules of Debate ............................................................ ............................... 4 Section 7 Addressing the Council ................................................ ............................... 5 Section 8 General Rules of Order ................................................ ............................... 5 Section 9 Decorum and its Enforcement and Rules of Civility for Our Community. 5 Section 10 Ordinances, Resolutions, Motions and Reports ........... ............................... 6 Section 11 Conduct of City Employees at Council Meetings ........ ............................... 7 Section12 Waiver .......................................................................... ............................... 7 Section13 Adjournment .................................................................. ..............................7 Section 14 Council Administrative Policies ............................ ............................... 8&9 F130 021P 11 I A. Rep Section 1 MEETINGS The City Council shall hold regular meetings on the second and fourth Mondays of each month at 7:00 p.m., provided that when the day fixed for any regular meeting falls on a day designated by law as a legal holiday, such meeting shall be held at the same hour on the next succeeding Tuesday, not a holiday, unless authorized by the City Council. In addition, the Council shall meet at 4 :45 p.m. on the Thursday preceding the second and fourth Mondays. These meetings may be canceled by the City Council or City Manager if warranted. B. Special C. The Mayor or any two members of the least twenty -four (24) hours before such such meeting shall state the purpo delivered to each member or be left person of suitable age and discretio shall be left in a conspicuous place at there. The notice shall be delivered. twel for trivial matters. business transacted mentioned in the be filed with the ,City Clerk. waivers at a A by writing filed with the City Clerk at ng may call a special meeting. Notice of thereof and shall be personally rs usual place of residence with a therein, or written notice thereof silence if no such person can be found ?) hours before the meeting time. Except Special meeting shall be limited to that may be called at any time providing all e to such meeting and said waivers shall All meetings shall be held in the Council Chambers of the Maplewood City Municipal Building unless there is a posted and/or published notice designating another location. Presiding Officers The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council members shall elect one �of their members as temporary chairperson. -1- se or purpose t at the membe n then residing F130 021P 11 I E. Quorum Three members of the Council shall constitute a quorum at any meeting of the Council, but a smaller number may convene from time to time. F. Order of Business At the hour appointed for meeting, the members shall be called to order by the Mayor, or in his/her absence by the Acting Mayor. Upon the appearance of the quorum, the Council shall proceed to business which shall be conducted in the established order: A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Minutes E. Visitor Presentations F. Approval of Agenda G. Presentations H. Consent Agenda 1. Public Hearings J A d fB'd No additional agenda item will be discussed after 11:00 p.m. Meetings adjourned under this policy will be continued on the next Thursday at 5 :00 p.m. The continued meeting will begin at the point on the agenda where the adjournment occurred. No new items will be added to the continued meeting agenda. A majority of the Council may extend the meeting beyond the 10:30 p.m. curfew. H. First: Regular Meeting of the Year At the first regular Council meeting in January of each year, the Council shall (1) designate the official newspaper, (2) choose an Acting Mayor on a rotating basis from the membership of the Council who shall perform the duties of the Mayor during the disability or absence of the Mayor, and (3) make other annual appointments as required. VV ar o 1 s K. Unfinished Business L. New Business M. Council Presentations N. Administrative Presentations O. Adjournment G. Curfew No additional agenda item will be discussed after 11:00 p.m. Meetings adjourned under this policy will be continued on the next Thursday at 5 :00 p.m. The continued meeting will begin at the point on the agenda where the adjournment occurred. No new items will be added to the continued meeting agenda. A majority of the Council may extend the meeting beyond the 10:30 p.m. curfew. H. First: Regular Meeting of the Year At the first regular Council meeting in January of each year, the Council shall (1) designate the official newspaper, (2) choose an Acting Mayor on a rotating basis from the membership of the Council who shall perform the duties of the Mayor during the disability or absence of the Mayor, and (3) make other annual appointments as required. F130 021P 11 I Section 2 AGENDA FOR REGULAR MEETING A. All matters to be submitted to the Council shall be filed no later than 12:00 noon on the Monday prior to the Monday Council meeting at which consideration is desired, and shall be delivered to the City Manager, or in his/her absence, the City Clerk. In unusual circumstances and when the matter does not require investigation, an item may be accepted after the deadline upon the approval of the City Manager. B. Except for trivial matters, no item or business shall be considered for action by the Council, which does not appear on the agenda for the meeting, except an item of urgent business, which requires immediate action and is so determined by a majority of the Council. The Council will hear all reasonable citizen petitions, requests and statements; however, such items which do not specifically appear on the agenda shall be deferred to a future meeting for more careful consideration and study if Council action, other than filing, is required or requested. The Mayor and each Council member shall be provided with a copy of the agenda, minutes of the previous meeting, any other reports and information pertinent to the agenda at least forty -eight (48) hours prior to each regular Council meeting unless authorized by the City Manager. No matter may be submitted for Council action by any administrative official, department head, or employee unless it has first been presented to the City Manager for inclusion on the agenda. AGENDA FOR COUNCIL MANAGER WORKSHOP A. All matters to be submitted for the Council Manager Workshop shall be filed no later that 12 :00 noon on the Monday prior to the Workshop and shall be delivered to the City Manager, or in his /her absence, the City Clerk. Workshops are held at 6 :00 p.m_ prior to regularly scheduled Council meetings . The Council Manager Workshop is designed to look in -depth into upcoming issues, interviewing commission and board members, and meeting and discussing issues with other civic leaders_ Council Manager Workshop is a regularly scheduled meeting. Section 3 LIMITATION ON COUNCIL ACTION The Council shall only take action at regularly scheduled meetings, or special meetings, called pursuant to Section 1, unless all Council members are present at the time the action is taken. Regular meetings do not include meetings with public bodies in joint or cooperative sessions. All Council actions shall conform to the requirements of the open meeting law. -3- F130 021P 11 I Section 4 MINUTES A. The City Clerk or Acting City Clerk shall keep a record of all regular Council meetings. B. Unless a reading of the minutes of a Council meeting is requested by a member of the Council, such minutes may be approved without reading if each member has previously been provided a copy. C. The Council may, by motion carried by a majority voted amend the minutes. Such amending motion shall become a part of the minutes of the subsequent meeting. Secti DUTIES OF THE PR The Presiding Officer shall preserve strict order and decorum He /She shall state every question coming before the Council, annc on all subjects, and decide all questions or order; subject howeve which event a majority vote of the Council shall govern and concl of order. He/She shall vote on all questions and on a roll call vol are cast. Sects EBATE ICER at all meetings of the Council. runce the decision of the Council r, to an appeal to the Council in usvely determine such questions e rotate the order in which votes A. The Mayor, or other Presiding Officer, may move, second and debate from the chair, subject only to such limitations of debate as are by the rules imposed on all members and ,shall not be deprived of any of the rights and privileges of a Council member by reason of his acting as the Presiding Officer. B. Every member desiring to speak shall address the chair, and upon recognition by the Presiding Officer shall confine himself/herself to the question under debate avoiding all personalities and indecorous language. C. A member, once recognized, shall not be interrupted when speaking unless it is to call him/her to order or to vote on a motion to close a debate, or as herein otherwise provided. If a member, while speaking, is ruled out of order, the member shall cease speaking until the question of order is determined and if in order, he/she shall be permitted to proceed. -4- F130 021P 11 I D. A motion to reconsider any action taken by the Council must be made at the meeting at which such action was taken or at the next regular meeting of the Council and must be made by a member of the Council who voted with the prevailing side. Provided such motion to reconsider is passed, then the parties entitled to notice on the original action shall be notified, and the reconsideration of the action shall be taken at the next regular meeting following passage of the motion to reconsider. E. A Council member may request, through the Presiding officer, the privilege of having an abstract of his/her statement on any subject under consideration by the Council, or the reason for the member's dissent from or support of any action of the Council, entered in the minutes. Section 7 ADDRESSING THE COUNCIL Any person desiring to address the Council shall first secure the permission of the Presiding Officer. Each person addressing the Council shall give his /her name and address in an audible tone for the records, and unless further time is granted by the Presiding Officer, shall limit his address to five (5) minutes. All remarks should be addressed to the Council as a body and not to any member. No person shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Presiding Officer. No question shall be asked a Council member or any member of the Administrative Staff except through the Presiding Officer. Section GENERAL RULES OF ORDER Robert's Rules of Order and Robert's Parliamentary Law shall be accepted as an authority on parliamentary practice on matters not specifically covered, and in case of a conflict these rules shall govern. Section 9 DECORUM AND ITS ENFORCEMENT The Council members, while the Council is in session, must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the Council, nor disturb any member while speaking or refuse to obey the orders of the Council or its Presiding Officer, except as otherwise herein provided. -5- F130 021P 11 I RULES OF CIVILITY FOR OUR COMMUNITY Following are some rules of civility the City of Maplewood expects of everyone appearing at Council Meetings - elected officials, staff and citizens. It is hoped that by following these simple rules, everyone's opinions can be heard and understood in a reasonable manner. We appreciate the fact that when appearing at Council meetings, it is understood that everyone will follow these principles: Show respect for each other, actively listen to one another, keep emotions in check and use respectful language. Section 10 ORDINANCES, RESOLUTIONS, MOTIONS AND REPORTS A. Ordinances, resolutions, and other matters or subjects requiring action by the Council shall be introduced and sponsored by a member of the Council, except that the City Manager or Attorney may present ordinances, resolutions and other matters or subjects to the Council. B. Every ordinance and resolution shall be presented in writing at a Council meeting; provided however, that the reading of an ordinance or resolution may be requested with a 4/5 vote. Upon the vote on ordinances, resolutions and motions, the ayes and nays shall be recorded. The vote shall be by roll call of all members of the Council as provided under DUTIES OF THE PRESIDING OFFICER in this resolution. A majority vote of all members of the Council shall be required for the passage of all ordinances, motions and resolutions except as otherwise provided by law and except that amendments to the comprehensive plan and zoning ordinance shall require at least four (4) votes in favor. C. Every ordinance, other than emergency ordinances, shall have two public readings as provided in Subsection (B) of this Section, and at least fourteen (14) days shall elapse between the first reading or waiver thereof and the second reading or waiver thereof. D. An emergency ordinance is an ordinance necessary for the immediate preservation of the public peace, health, morals, safety or welfare in which the emergency is defined and declared, passed by a roll call vote of at least four (4) members of the Council, as recorded by ayes and nays. No prosecution shall be based upon the provisions of any emergency ordinance until the same has been filed with the City Clerk and posted in a conspicuous place in the City, and twenty -four (24) hours after such filing and posting shall have elapsed or until the ordinance has been published, unless the person, persons, firms or corporations charged with violations thereof shall have had notice of the passage thereof prior to the act or omission complained of. -6- F130 021P 11 I Section ll CONDUCT OF CITY EMPLOYEES AT CITY COUNCIL MEETINGS A. The City Manager may take part in the discussions of the City Council and may recommend to the Council such measures as he /she may deem necessary for the welfare of the people and efficient administration of the affairs of the City. The City Manager shall have all the rights, powers and duties prescribed by Minnesota Statutes in regard thereof; however, it is recognized that the City Council is the policy- making body for the City and the City Manager shall confine his/her discussion at Council meetings to statements of fact, recommendations _based on his knowledge and experience and explanations of the reasons for the same, and any matters pertaining to administration. B. No City employee, other than the City Manager or Attorney, shall enter into discussions of the City Council except to answer questions directed to such employee, or to present factual information. C. The above regulations of City employees shall not be construed to limit the appearance before the City Council of any City employee, when such appearance is made as a taxpayer or member of the public, for or against some particular issue under discussion by the Council when such employee has an interest in the outcome thereof. Section 12 WAIVER A rr may be waived. Section 13 ADJOURNMENT be in order and decided without debate. -7- DRAFT 2006 Section 14 COUNCIL ADMINISTRATIVE POLICIES A. Administrative Staff reports or memorandums regarding any property, including City - owned property, should include the street address and a location map. All appointees to commissions, boards, etc., are to appear before the Council and are ratified by council vote. All material received at City Hall that will require City Council action shall be date stamped on the original. B. Internal Rules of Council Appearances When an applicant has requested a public hearing and does not attend the meeting, the item may be tabled until the applicant can appear. Procedural Rules When a Council member is absent from a meeting where a four- fifth's (4/5) vote is required, the item may be tabled until a full Council is present. When a Council member is going to be absent when an Agenda item that they are interested in is scheduled, they may ask for the item to be tabled until they return, but the request must be approved by the City Council. Items introduced during Council Presentations at a Council meeting can be handled in several ways, depending on the direction of the City Council: a. By a majority vote of the City Council, the item shall be placed on an agenda of a designated future meeting; or b. Directed by a consensus of the City Council, staff will research the item and submit a report to the City Manager for distribution to the City Council as soon as possible; or c. The City Manager may handle the item administratively without any further action by the Council. DRAFT 2006 C. Land Use Matters When a substantive change is made to a previously approved development site plan, the change shall be submitted to Council. D. Other Matters Council audiotapes shall be retained for one year. A permit fee for an event sponsored by the City may be waived by the City Manager. The City, at the discretion of the City Manager, can allow the building to be closed early on the day before Christmas and the day before New Year's. Commercial and multiple - dwelling traffic should not be directed through single - dwelling neighborhoods, unless there is no reasonable alternative. City Hall is a nonpublic forum and prohibits all campaigning for public office within all municipal buildings and equipment. -9- M a N c� U w U N U U 0 0 N M h O a 0 U U O O N Uo 71 U > O N O U . N O O -N cr} cn O O 4 p � o o F U p � O O N O � O N � � o y � � O Q cc1 U w . a 0 N Ste.' w v 0 rP N Q-I Fs+ Qti Isi Q � H Uo 71 U > O N O U . N O O -N cr} cn O O 4 p � o o F U p � O O N O � O N � � o y � � O Q cc1 U w . a 0 N Ste.' w v rP N Q-I Fs+ Qti Isi As O Q � O U I o� G U 0 nn w w O i, ly � N U O '" � O O O n � � o �n U E v� x� oa v� �o a L N �i O N wj z N "O O v ►i a v O 3 N w c� a, Z m � N O � � N N 71 � 7 1 4 U U C) � v O � � o VUQ,� U U U w v rP As O Q � O U I o� G U 0 nn w w O i, ly � N U O '" � O O O n � � o �n U E v� x� oa v� �o a L N �i O N wj z N "O O v ►i a v O 3 N w c� a, Z m � N O � � N N 71 � 7 1 4 U U C) � v O � � o VUQ,� U U U w v As O Q � O U I o� G U 0 nn w w O i, ly � N U O '" � O O O n � � o �n U E v� x� oa v� �o a L N �i O N wj z N "O O v ►i a v O 3 N w c� a, Z m � N O � � N N 71 � 7 1 4 U U C) � v O � � o VUQ,� U U U tD CZ cd ci 1 "G r Cd c3 � ' ti �" �, ti tai ci = N cn —co, 03 rz °� x ° to cn o cn c C�3 a3 0 cz C Q CJ 0 4-o w °w °� o C3 4 cn cn C ,3 — cd cd E c p 0 cl Q Q 7; ct 03 m f'A zi s- C c 3 a) C) a) cu cn -lz; Qn cn O 0 0 C) u ct ca cl N Zi tt a j — Cli cl, " r� Q u ct 10 C' s al ti �4 73 tt cr 7= cq c:l to CU O p O -0 CA cd 5 4 , 4d rn (D C:8 03 72 P. � a 7, Agenda Item L4 MEMORANDUM TO: City Manager FROM: Ken Roberts, Planner SUBJECT. Planning Commission Reappointments DATE: January 3, 2006 INTRODUCTION At the end of 2005, the terms expired for the following planning commission members: Planning Commission Member Gary Pearson Michael Grover Jeremy Yarwood Appointment Date 12 -10 -90 5 -24 -04 4 -11 -05 All above- mentioned commissioners wish to have the city council reappoint them to the planning commission for another three years. The city council adopted a policy in 2004 about the appointment and reappointment of advisory board and commission members. I have attached the policy for your reference. RECOMMENDATION Reappoint Mr. Pearson, Mr. Grover and Mr. Yarwood to serve on the planning commission for another three years. These terms would end on December 31, 2008. p:miscelltpcterms.06 (6.1 appts.) Attachment — Council Reappointment Policy CITY OF MAPLEWOOD ADVISORY BOARD /COMMISSION APPOINTMENT POLICY The City Council will hold interviews for the commission vacancies and will make appointments. The City Council will accept prepared questions from the advisory boards to use during the interview process if provided by the appropriate board. The chair or designee of each commission will attend the interview session and should provide input to the City Council. The chair or designee will not have a vote in the process. The City Council will not impose term limits. However, they will make appointments or re- appointments through an open or community wide process. When a term ends every commissioner seeking re- appointment will re -apply and possibly interview again with the City Council and any other candidates (if there are others). The Council will then have 3 options: re- appoint the existing commissioner, appoint a new person to a new term or leave the position open to fill at a later date. The City Council will establish a contact with each advisory board or commission. The Council will make the appointments among themselves at a city council meeting (generally, the first or second meeting of the year). The term of the contact appointment will be for one year or another mutually agreed upon timeframe. The City Council may remove any commissioner from their board for un- ethical behavior or other misconduct. Excessive absences from meetings during a year will result in an automatic resignation. Each commission will have the chair or other member attend city council meetings to present reports on topics /actions taken at commission meetings. This is currently done by CDRB and PC and will now be extended to other commissions. S: Com dvpt.advisoiy.policy.04 Adopted May.04 Agenda Item L.5 MEMORANDUM TO: Richard Fursman, City Manager FROM: Shann Finwall, AICP, Planner SUBJECT: Community Design Review Board Reappointments DATE: January 6, 2006 INTRODUCTION Two community design review board (CDRB) terms for Ananth Shankar and John Hinzman will end on January 1, 2006. Messrs. Shankar and Hinzman both wish to be reappointed to another two -year term to serve on the CDRB. The city council adopted an advisory board /commission appointment policy in May 2004. 1 am attaching a copy of the policy for your review. CURRENT MEMBERSHIP Members Membership Began Next Term Expires Ananth Shankar Matt Ledvina Linda Olson Vacancy (Diana Longrie) John Hinzman RECOMMENDATION 8/8/94 3/10/97 3/26/01 5/28/02 3/28/05 1/1/06 1/1/07 1/1/07 1/1/07 1/1/06 Reappoint Ananth Shankar and John Hinzman to serve on the community design review board for another two years. The two terms would end on January 1, 2008. P: \com- dev\cdrb \reappointment Attachment: Advisory Board /Commission Appointment Policy CITY OF MAPLEWOOD ADVISORY BOARD /COMMISSION APPOINTMENT POLICY The City Council will hold interviews for the commission vacancies and will make appointments. The City Council will accept prepared questions from the advisory boards to use during the interview process if provided by the appropriate board. The chair or designee of each commission will attend the interview session and should provide input to the City Council. The chair or designee will not have a vote in the process. The City Council will not impose term limits. However, they will make appointments or re- appointments through an open or community wide process. When a term ends every commissioner seeking re- appointment will re -apply and possibly interview again with the City Council and any other candidates (if there are others). The Council will then have 3 options: re- appoint the existing commissioner, appoint a new person to a new term or leave the position open to fill at a later date. The City Council will establish a contact with each advisory board or commission. The Council will make the appointments among themselves at a city council meeting (generally, the first or second meeting of the year). The term of the contact appointment will be for one year or another mutually agreed upon timeframe. The City Council may remove any commissioner from their board for un- ethical behavior or other misconduct. Excessive absences from meetings during a year will result in an automatic resignation. Each commission will have the chair or other member attend city council meetings to present reports on topics /actions taken at commission meetings. This is currently done by CDRB and PC and will now be extended to other commissions. S: Com_dvpt.advisory.policy.04 Adopted May.04 Agenda Item L6 AGENDA REPORT DATE: January 3, 2006 TO: Richard Fursman City Manager FROM: Sherrie Le Human Resource Director SUBJECT: Police Civil Service Commission Reappointment The Police Civil Service Commission is a three - member commission authorized by City ordinance in accordance with Chapter 419 of Minnesota Statutes, as amended. The members serve three -year staggered terms and the chair and secretary positions rotate each year, serving as chair in their third year. The Commission meets as needed, typically four to ten times per year, at 8 or 8 :30 am or 5 pm on a weekday. Commissioner Marlene Palkovich was appointed by the City Council in October of 2004 and she is currently serving as Commission Chair. Dr. Palkovich was appointed to fill the last 15 months of an unexpired term which ended on December 31, 2005. Dr. Palkovich is interested in being considered for re- appointment to the Police Civil Service Commission for the three -year term expiring December 31, 2008. RECOMMENDATION I recommend that the City Council consider Dr. Palkovich for re- appointment to the Police Civil Service Commission for a three -year term to expire December 31, 2008. Agenda Item L7 AGENDA REPORT TO: Richard Fursman, City Manager FROM: Charles Ahl, Director of Public Works /City Engineer SUBJECT: Gladstone Area Redevelopment Improvements - City Project 04 -21 — Resolution Calling for Consideration of Alternative Concept for Redevelopment and Directing Additional Funds for Review DATE: January 3, 2006 INTRODUCTION City Council Member David Bartol has proposed a plan for the Gladstone Area that attempts to establish the lowest limit of possible development for consideration. Mr. Bartol is requesting that staff be given direction to consider this plan as part of the overall planning process for the Gladstone project. Approval of a resolution is required for the Council to authorize this review and to allocate additional funds for the review. This review will also require an adjustment to the project schedule to allow adequate time for staff, Task Force, Commission and Public review. Background On August 8, 2005, the city council authorized the preparation of an Alternative Urban Areawide Review (AUAR) for the Gladstone Area Improvements. Included with that authorization was a discussion on the Master Development Plan. The Master Development Plan was presented to the Council at the Work Session on November 14, 2005. The Master Plan establishes the recommended improvement level for the Gladstone area at approximately 800 units and includes about $18 million of public improvements necessary to implement the project. The new Alternative Plan would call for a reduced level of Public Improvements, with a subsequent reduction in the number of units required to generate revenue to pay for those improvements. Fallowing is a table which summarizes the Public Improvements recommended by the Master Consultant and staff within the Master Development Plan and that proposed by Council Member Bartol: Public Improvement Item Master Plan $$ Minimum Proposed $$ Land Acquisition $ 1,250,000 $ 1,250,000 Demolition $ 500,000 $ 450,000 Environmental $ 650,000 $ 500,000 Street Construction $ 3,900,000 $ 3,850,000 Streetscape $ 3,750,000 $ 0 (within Street cost) Frost Bridge /tunnel $ 2,000,000 $ 500,000 Savanna Improvements $ 2,000,000 $ 1,700,000 Flicek Park Improvements $ 600,000 $ 0 (within Savanna cost) Stormwater Improvements $ 1,500,000 $ 1,500,000 Power Line Burial $ 2,000,000 $ 1,250,000 Grand Total $18,150,000 $11,000,000 Total Proposed Units 800 490 Cost per unit $22,687 $22,449 Agenda Item L7 DISCUSSION The basis for the proposal is a cost per unit to be generated based upon a minimal level of proposed Public Improvements. Council Member Bartol is proposing this alternative to review levels of density. Within the 490 unit plan, there are 150 units proposed at the Tourist Cabin site; approximately 6 units per acre at the outer areas of the proposed development area, with a medium density level of approximately 14.4 units per acre on the Maplewood Bowl, Moose Lodge and Funeral Home properties. The work plan from Hoisington Koegler Group, Inc., our Master Planning Consultant did not provide for establishing the minimal level of development. Their work plan called for an extensive meeting and review process over a nine -month period to establish the optimal or best development level. The minimal level development proposed may be feasible, although additional analysis is needed to be sure this plan is practical and economically reasonable. In addition, a reduced level of improvement will likely increase the risk of the plan being slower to be facilitated (built out) and thus generating less revenue to pay for the overall improvements. The Master Consultant and staff remain with a recommendation at or near the 800 unit plan recommended within the Master Plan. A Task Force was established in January 2005 to help guide the process. The Task Force has not taken a position on the Master Plan. The Commissions and Committees are schedule to meet in January to provide recommendations to the Council on the current Master Plan. An option, such as this minimal -level of development, may result from the Commission / Committee discussions and debates, although staff is not certain that this proposal is precisely feasible. It is clear that the process to -date has been focused on the Task Force and Public being involved and informed on all recommendations of the Master Planner. Staff believes it is important to maintain that process. The decision for the City Council is whether the Council wishes to have the task force and commissions 1 committees consider this proposal along with the recommended Master Plan. If so, an adjustment to the schedule and financial arrangements for the consultant are needed. Schedule Impact The current schedule calls for meetings with Commissions and Committees within the middle to late weeks of January. A Task Force meeting to develop a position and recommendation is planned for early February with the City Council to consider the item at one of their meetings in February. With this additional proposal, it is likely that staff will need approximately 2 -3 weeks to perform the financial analysis and develop proposed impacts on this new proposal. The Commissions and Committees will be delayed to consider the proposal and likely not conclude their discussions until early February. A Task Force meeting is recommended along with some additional Public Comment /Explanation of the new Plan. This likely will extend the discussion and final Council consideration into March or early April 2006. Staff recommends that the Council continue the review of this proposal with the Task Force and Committees. Budget Impact/Adjustment The current budget has been exhausted for this planning process. The original project budget established in December 2004 for this project was $271,000. The extensions for additional public debate (2 more Task Force Meetings than originally scheduled and two more Public Meetings than planned) and input have extended the budget past the maximum level as noted in November 2005. Additional work ($10,000) was authorized for wetland evaluation and storm water studies that can be funded by the Environmental Utility Fund due to the work being related to the area drainage, rather than the proposed development. Adding this proposal for analysis will require an additional authorization of approximately $15,000. A new project budget authorization to $330,000 is recommended. Agenda Item L7 The City Council can consider funding for this added budget expense from two different sources. First, if the Council is convinced that some level of development is going to be approved for the Gladstone area, then this is a project cost and would be absorbed as an administrative fee within the overall financing plan. If there is not a level of certainty for the project to proceed, then the Council will need to fund the project from the General Levy portion of the 2006 budget. A contingency fund was established as part of this budget and will need to be dedicated to pay this expense. Approval of a new budget of $340,000 ($330,000 + $10,000 wetland evaluation) is recommended. RECOMMENDATION It is recommended that the City Council review and discuss the current Alternative Development Plan prepared by Council Member Bartol. If the Council determines that additional analysis is warranted for the plan, the Council should authorize the staff to conduct a Feasibility Analysis and Proposal Layout (Unit allocation to property) of the plan; provide the Commissions and Committees along with the Task Force copies of the Analysis and Proposal for review and recommendation, plus conduct one additional Public Meeting for consideration of this plan. This action would adjust the schedule for a March or early April 2006 presentation of the Master Plan to the City Council. It is also recommended that the Council adjust the project budget to $340,000 with the source of financing to be from future project revenues, plus $10,000 from the Environmental Utility Fund. Agenda Item # L8 Agenda Report To: Mayor and City Council From: Richard Fursman City Manager Date: January 9, 2006 Subj: Political Campaign Activity Policy /State Law Violations Background: On October 17, and again on October 24, 2005, political campaign activity was conducted at fire station 4. On October 25, 2005, after receiving notice of this issue, I authorized an independent investigation. The investigation was conducted by Michelle Soldo from Carlson & Soldo, P.L.L.P. During the period November 15, 2005 through December 27, 2005, interviews were conducted and City records were reviewed. The independent investigator concluded that several provisions of city policy were knowingly violated by city employees. It was further concluded that an attempt "...to conceal the campaign activity..." was conducted. The matter concerning city employees has been handled by me in accordance with my duties as described in Minnesota State Statues: 412.651. At Issue The council may want to consider important issues that have been revealed as a result of this investigation which are beyond my role as City Manager. This report is presented to the Council in public session to eliminate any public perception that any candidate received approved contributions-in- kind or had the official endorsement of the City, which would potentially contribute to violations of the Fair Campaign Practices Act, Chapters 211 A and 211B of the Minnesota Statutes. I would add emphasis that neither I nor any department heads gave permission to anyone to use City facilities for the purposes of campaigning. 2. Section 14, of the City Council Administrative Policies prohibit the use of all municipal buildings and equipment for campaign purposes: The provision states: "City Hall is a non public forum and prohibits all campaigning for public office within all municipal buildings and equipment, except for candidate forums held during designated hours at a designated place by non-partisan political organizations ... scheduled in coordination with the Citv. " The council may want to review this policy for matters of consistency with State Laws regulating elections. The questions on point are: Are incumbent officials prohibited from conducting some campaign activities that challengers are not ?" If this is the case, then our policies may be inconsistent with the Law's desire to create an "even" playing field. Also: Does the City have a policy that is enforceable on some violators (city employees) but unenforceable on others? For Example: If an elected official requests to use a building for carrepaign purposes and a subordinate employee allows this, I am obligated to investigate the employee for violation of policy, but the elected official might not be held accountable. • In this type of scenario, the City Manager has an obligation to enforce policy on employees who may be influenced by elected officials to violate the policy in the first place. I bring this forward to the Mayor and City Council with the understanding that this matter is most sensitive. I am also compelled to adhere to the ICMA Code of Ethics, Tenet 10 to "Resist any encroachment on professional responsibilities, believing the member should be free to carry out official policies without interference, and handle each problem without discrimination on the basis of principle and justice" (ICMA Code of Ethics, Tenet 10). This is further clarified in the guidelines, that, "The member should openly share information with the governing body while diligently carrying out the member's responsibilities as set forth in the charter or enabling legislation" (ICMA Code of Ethics, Tenet 10, Guidelines). Resolution to this matter is urgent as another election and campaign process is now underway for the vacant council seat. CITY OF MAPLEWOOD Internal Report of Potential Policy Violations INVESTIGATION REPORT Subject: Eric Hjelle Subject: Jon Melander A. PROCEDURAL BACKGROUND This report documents an investigation initiated by the City of Maplewood ("City") into reports of potential employee misconduct. On October 25, 2005, City Firefighters reported to Fire Chief Steve Lukin ("Lukin") that on the evening of October 24, 2005, they visited the District 4 fire station and observed City Firefighter and City Council candidate Eric Hjelle ("Hjelle"), other District 4 Firefighters, District Chief Jon Melander ("Melander"), and others, stuffing envelopes with material promoting Hjelle's candidacy for City Council. Firefighters also reported that District Chief Melander approached them and told them to forget they observed the activity. On October 25, 2005, Chief Lukin discussed the reports with Melander, who confirmed the reports. Lukin then apprised City Manager Richard Fursman ("Fursman") of the reports. Exhibit 1, Memorandum from Lukin to Fursman. On October 25, 2005, City Manager Fursman authorized an independent investigation. The investigation was conducted by Michelle Soldo from Carlson & Soldo, P.L.L.P. During the period November 15, 2005 through December 27, 2005, interviews were conducted and City records were reviewed. B. SUMMARY OF ALLEGATIONS ()noc about October |7,20O5 and on October 24,2005,Ricllc engaged in campai activi at the District 4 fire station, in violation of City policy. 2. Riellc invited District ChiefMeloodcz Ci Firefighters and others 10 partici in campaign activi he conducted at the District fire miuiiou, in violation ofCi policy. Mclunderpocuzittcd Rie||c to engage in campai activi at the District 4 fire station and he participated in the activity, in violation of City policy. 4. Mclunder|okj Ci Firefighters who observed the campai activity a|the District 4 fire station to forget they saw the activity. C. RELE C o f Mapl ewood Section 14, City Council Administrative Policies' Exhibit 2. 2. Citv of Maplewood Fire Department Policv Manual Exhibit 3. o. Section L Employee's Responsibility for [thc] Manua b. Section L Requests for Interpretati 3 / The prov states: "City Hall isunon-pxhbc/b ruin uodp,ohV,u, all rompv&po\g/b,pxbkc office within all municipal buildings and equipment, except,for candidatelbrums held during designated hours at a designatedplaee by non-partisan political organizations ... scheduled in coordination with the City. - Exhibit 2. Section 14.. ^ The provision states b` relevant part: "Employees who 4v not under u policy or standard's meaning or management's intent are responsiblejbi- contacting a supervisorft)r claryflcation. 8 will not bounacceptable dejkmo, to o/o/m igvvruxo about standard once //6u« been made known to the organization. Ignorance is no ,x,uxo. Emy/v bear N/eburden o�m o�h/�h/o0 that /h«r mvdoupos/d m positive and po/�/ovand v/unduo& in any uorrxc//o* action taken oXoin�/them. " Exhibit 3. 3 The provision states io relevant yoc: ''Zhe/oD"wingprv,cdu,o shall bv used hy all eng,lo yeexwh^ un�o�u/ofind�gohmwxo&mi,uuduud � the ��dFirst, �,/""m/v//hx provisions v//6ampo/��^. First, u verbal m/ognrom/anshould besoxgh//iom the «mpb9,e',District Chie/ I&on !f/bevo/icyrcmom^ xnr/onr, the omy/o/oexhvnW . .v,^vo/x u memo to /6vF/ru C6/e/w6/r6 /xc/odo^/6o /v/o,mu//ox: /// the xpo,4l, section needing v6,ijicudon; [2] the situation ^,c/,,xmsmncex surrounding the request; and /]/ submit the memo /o the Fire Chiefumdo copy vyr6x memo /o the xmv/vyxo'x District Ch/«/ The Fire Chie/v6oll . formulate the appropriate response . . . . - Exhibit 3. 2 C. Section 2, Work Rule Offenses' d. Section 2, Political /\ c. Section 2, Conduct unaCi |Bmp]ovc"' [ Section 2, Conduct unaCi Firefighter 9. Section 2, Employee Responsibilities' - The prov states bo relevant part: "An xmp6o-ve, shall be subject m immediate disciplinary action up to and including discharge /6r: . [a] Inducing ", attempting m induce any employee o/the City to act in ,/o/uti"n of any lawfal departmental at- official regulation at- order; [b] Insubordination, which is the rqlh^o/mc"myh with the 6o^�fi'/ verbal and written rules, ditties, policies, procedures undproo/c^sqf/6x Department; [c] ... engaging in political activities ono, with City y,^pe,t City dmo;and [d] Failure m fulfill omplo m;ur those detailed ,n Section 2 City Wide Work Rules and Code p/Condu~,.'' Exhibit ; ' The prov states b` relevant part: - on/vo/�ka/uo�v4y workplace by the ��Mm��mum� any ,o��/m��urpar�mmY(b/m such as using vothoritvorpolitical influence to conipel another employee to applyfin or become a member in a political organization. - Exhibit 3. ` The provision states in o|mvuo part: '7x accepting Cavemployment, employees become representatives of the Citv and (ire responsiblefior assisting and serving the citizens.1br whoin they work ... Overall, employees should exhibit conduct that methical, profes responsive, and qf6igh,mmdums becoming YfuCo Touuh/e,,dz� gov�omp6�ecxmux/ adhere m established and department heads. ^ Exhibit 3. ' The provision states: '>/88&*,lewoodFirclighters shall conduct themselves /nuxrQpoiomuYmanner whenever they are m contact with the public, u/ schools and u/ conferences. Ethics: 'The discipline "o^8mX with what is good and bad and with monx/uu�v and ohbgv�on. /^�n1 }�r�gh��vm,o/vuo�qf/6oyubk, and vx such ^he� conduct and behavior � subject mc,/tioismb /�oXoxe,u/xub�c. 7&�onk/c�m�/vuymu/orex� �7 n//6uv,hm� m �� o were xn�oXxdi,�,00mu�u,o��,/6� mov"n citizens shall be enforced (it all times byDg"oronen/yo/zonnc/. The rules contained /n these policies are not designed m limit any employee /o the uzmri.sxY/huorher/*ugmon/m taking the action /u,z/ozvmYo^rT situations that ^reasonable person would take. Situations m^yunise,/f"m time m time which cannot bo/omoxonond/b, which n" rule ",regulation can bmprovided. £nployoe« shall always act with promptness and discretion, When policies are dopatedfrvonthe employee shall be able m articulate the nccmsoyfir the deviation. Follow-up: A8&Yap/uwo^d Firefighters shall b, re�vp^m,/b/ojbrj0//vwmg all rules, personnel policies and R.0.6'sof/ho&&plew^odFire D^pu,m,xot. A//Firtfighmr, shall uxmnu»y review rules, personnel nndR.0.G. 'smmo/nm/nn complete vnoemmnu;nX.^ Lzbihit3. ` The prov states io relevant pan: '' /(J Employees shall make un affirmative, co nfj,xm observe and u,my<v with the direc rules, policies «ymmuxg guidelines, memoranda and traditions established This standard applies ^, policies, operating guidelines, procedures and traditions that are written, (is well ^,those established b/ past vructicovuumrx^... the employee shall ... comv/y with the standard and not look ft), exceptions m the standard [(] Emp69"r,hu//ucr«y//a//re,poosi4d//y/br/&u/ru/dmJe^nddzr/^suhtqfxbei,buhuv/^c,on duty ux well vsgV'du(r. Those who wish m hold the honor of'upublic position and e/yvy the privileges Y/pob/ietrust share v responsibility to conduct themselves (on duty as well as of 7vh(v) in o manner that does not brinyyub/ic image or trust into question .... [}] Employees shall exercise common sense and strive m every contact mpromote the [/(y's values and expressed /odxxmodao&(su,huuuhov,gunizo//onu/phbhx«phym/xx/onum/emont, goals and objectives, standards o/cuod^c, and other 6zw�f,/ directives and legitimate expectations) '' Exhibit 3 Minnesota Statute Chapter 211 B.0 1, Definitions, Subds 2, 6 and 9'. Exhibit 4. D. SUMMARY OF FINDINGS On or about October 17, 2005 and on October 24, 2005, Hjelle used the District 4 fire station training room to stuff envelopes with material promoting his candidacy for City Council, the candidacy of Rebecca Cave for City Council, and the candidacy of Diana Longre for Mayor. Hjelle's conduct violated City policy. 2. Hjelle invited District Chief Melander, City Firefighters, City Council candidate Rebecca Cave and Mayoral candidate Diana Longre to participate in campaign activity he conducted at the District 4 fire station. Hjelle's conduct violated City policy and appears to violate Minn. Stat. §44.15, subd. 2. Hjelle engaged in campaign activity at the District 4 fire station without City authorization. Hjelle's conduct violated City policy. 4. Hjelle engaged in campaign activity at the District 4 fire station with the knowledge the activity is prohibited by City policy. District Chief Melander, City Firefighters, City Council candidate Rebecca Cave and Mayoral candidate Diana Longre participated in campaign activity at the District 4 fire station, in violation of City policy. 6. Melander permitted Hjelle to engage in campaign activity at the District 4 fire station, with the knowledge the activity is prohibited by City policy. ' "Subd. 2, Campaign Material. "'Canipaign material' means any literature, publication, or material that is disseminatedtbr the purpose oj' in fluencing voting at a primary or other election, except for news items or editorial comments by the news media. - "Subd. 6, Political Purposes. An act is done f© ' political purposes' when the act is intended or (lone to influence, directly or indirectly, voting at a primary or other election. This does not include news items or editorial comments published or broadcast by the news media. "Subd. 9. An employee or official of the state or of a political subdivision may n ©t use of I ficial authority or influence to ... compel a person to take part in political activity ...... Exhibit 4. 4 E. SUMMARY OF HJELLE'S INTERVIEW STATEMENT Eric Hjelle was interviewed on December 6, 2005. Hjelle reported he has worked as a City of Maplewood "paid- per -call" Firefighter assigned to the District 4 fire station for approximately five years. City records indicate Hjelle's date of hire was March 23, 2000. Hjelle reports to District Chief Melander. The City's paid -per -call Firefighter job description indicates that Hjelle is responsible for responding to fire, medical and other emergencies as directed. Hjelle said he also serves as Station Engineer and is responsible for maintaining and repairing City fire trucks and equipment. Exhibit 9, Paid-per-call Firefighter .fob Description, 1. Discussion of City Policies and Procedures Hjelle acknowledged that he is a City employee, the terms and conditions of his employment with the City are governed by City policies and work rules, and he is responsible for complying with the same." City records indicate that on May 23, 2000, April 22, 2002 and February 2, 2004, Hjelle signed acknowledgments confirming he read 10 At the start of the interview, Hjelle was apprised of the allegations regarding his conduct. Hjelle was then given a written Tennessen notice that he reviewed and signed. Exhibit S, Tennessen Notice. Hjelle indicated that he understood the purpose of the interview and the potential use of the information he provided. 1 t City policy states in pertinent part: "In accepting City employment, employees become representatives of the City ... employees must adhere to established policies, rules, and procedures and follow the instructions of their supervisors and department heads. " Exhibit 3, Section 2, Conduct as a City Employee. "... All Maplewood Firefighters shall be responsible fbr following all rules, personnel policies and R.O. G. 's of the Maplewood Fire Department. " Exhibit 3, Section 2, Conduct as a City Firefighter. "Employees shall make an affirmative, consistent effort to observe and comply with the directives, rules, policies, operating guidelines, inemoranda and traditions established for the effective, efficient and safe operations of the Department. This standard applies to policies, operating guidelines, procedures and traditions that are written, as well as those established by past practice patterns ... Employees shall accept full responsibility for their attitudes and the results of their behaviors on duty as well as off duty .... - Exhibit 3, Section 2, Employee Responsibilities. and understands the terms ofCi Personnel policies and procedures and been given on opportuni to ask questions regarding the same. Exhibit 5, Po/�Acknopledgments. Uicllc said he understands he is responsible for seeking oloTifioadi00 regarding any City policy and procedure he does not understand, and hcis s 10 disci up1ound including discharge, if he does not comply with the same." 2. Discussion of Allegation 1. (]noc about October |7,2OU5 and onOctober 24, 2005, Hicl|c engaged in campaign activity adthe District ficc station, bn violation ofCi policy. Hjelle confirmed reports that, during the period July 19, 2005 through November 7, 2005, he campaigned for a seat on the City Council and was elected to the City Council on November 7,20U5.Exhibit 6 Minnesota Affidavit of'Caodidacy Council. Hjelle acknowledged that candidates for City Council and other elected offices are responsible for reviewing, understanding and fully complying with state election rules u City po states io pertinent par "Employees who Jo not understand upuKo�o,vmndum('vmoun�X o, management's /n�o/are ,exyonxd,/o�n,^omv�ngoxnyom�vr/b,,/v,yl�'�on. 8wy/no/bevnuv^«nmb/e defense to o/u/m ignorance about u standard once it has been mode known to the organization. Ignorance is no excuse. Emf69ou, bear the burden 9/r,m�/�om�/hv/,6«y�^douv^�nu`uun�rev,^nu6/o^�br/m know all xv//c/mond^mnJ^r Exhibit 3.Section 1, Employee's Responsibility for [d`e] Manual. ''/IJm9/"yo,x who want policy clarification ", who uo//,4,utofiod/ngohem,e/,e, /nu situation w6e,xb//6e/ may bo/n violation v//hx provisions v//hxx, policies [shall vx,XJo verbal interpretation . front the employee's District Chief Then, &(dzcp^/,ey remains unclear, the omplo7ou should: '.A/ memo to the Fire C6/efw6/c6 /mo/udoa /6e/,//vw/xg information: l. The specific /volin/ needing r/orycv//on; and 2. The situation o/ circumstances surrounding the request; and l Submit the memo ," the Fire [h/e/undu copy ^j' the memo /o the vmpkp,o'u District Chief" Exhibit 3 Section 3, Request for Interpretation. o City policy states in pertinent part: "An emplo yov shall be subjec to immediate disciplinary action, without warning, xvmand including dischorge_br/0"Insubordination, w6ichis the re ' �m/mmmp�ri��e lawful, verbal and w�uonn,&s.uuuo^ undv,ucu,«,p/,AcD^parm/oo�^/z/ '' ongog/ng/n political activities ono, with City property o,vvC//v time; ^ "Failure m,fu05// employee responsibilities ... especially those detailed m Section 2 'City V5doTFo,8 Rules and Code o/(ooduet.''' Exhibit 3. Section 2,Work Rule Offenses. (set forth in Minnesota Statutes 21 IA and 21113) and City policies governing political activity. Hjelle said he is currently more knowledgeable about state election rules than he was prior to the November 7, 2005 election. Hjelle explained that following the election, an unsuccessful City Council candidate filed a complaint alleging he violated state election laws. Hjelle discussed the nature of some of the allegations and said he "did not intentionally violate the law." Hjelle asserted that another candidate engaged in activity that he believes is inappropriate and violates state election laws. Hjelle explained that the candidate rode in a City fire truck in a local parade. in regard to the activity, Hjelle said: "Riding in a fire truck gave the impression that the City or the Fire Department endorsed him. It's not right for the City or the Fire Department to endorse any candidate during a campaign." Hjelle said he is aware that City policy addresses the use of City buildings and equipment for political activity. When asked to discuss his understanding of relevant City policies, Hjelle provided a copy of City Council meeting minutes dated January 12, 2004. Hjelle turned to page 20 of the meeting minutes in which proposed language for the "Rules and Procedures for City Council Meetings" is set forth. Hjelle read the following provision, which he said is applicable: "City Hall is a non-public forum and City policy prohibits all campaigning for public office within municipal buildings and equipment." Exhibit 11, 01112104 City Council Meeting Minutes. 7 The above-referenced Meeting Minutes indicate that the City Council adopted the above cited policy language. Exhibit 11. The current and complete text of that provision reads: "City Hall is a non-public forum and prohibits all campaigning for public office within all municipal buildings and equipment, except for candidate forums held during designated hours at a designated place by non-partisan political organizations ... scheduled in coordination with the City" Exhibit 3, Political Activity. City policy also requires that individuals seek and receive prior approval from the City Manager to engage in any political activity in the workplace, to avoid any conflict of interest of perception of bias. Exhibit 2, Section 14. These policy provisions were reviewed with Hjelle. When asked what he understands the above-cited policy provision to mean, Hjelle responded, "People can't campaign in City buildings without the City's permission." When asked to identify the City administrator(s) from whom he sought and received authorization to use the District 4 fire station to stuff campaign envelopes, Hjelle said, "I didn't ask anyone. It's my right to use the building." When asked to explain the basis for that "right," Hjelle said, "It's one of the few perks of being a City Firefighter." Hjelle was asked to describe discussions Fire Chief Lukin and/or District Chiefs have reportedly had with City Firefighters about the above-cited policy. Hjelle said he does not recall any such discussion. However, Hjelle then acknowledged that Fire Chief Lukin told Firefighters that City policy prohibits the use of City property, uniforms and equipment to endorse political candidates. Hjelle said he specifically recalled Lukin 8 saying that candidates for political office cannot take photographs in front of a City fire truck or a City fire station because "it gives the appearance" the City Fire Department endorses the candidates. Hjelle added, "The Fire Department cannot support a particular candidate." Hjelle confirmed reports that on or about October 17, 2005 and on October 24, 2005, he used the District 4 fire station to stuff envelopes with campaign material. Hjelle confirmed the report that the campaign material promoted his candidacy for City Council, the candidacy of Rebecca Cave for City Council, and the candidacy of Diana Longre for Mayor. Hjelle acknowledged that the envelopes stuffed with campaign material were mailed to City residents to encourage them to vote for him. Hjelle repeatedly denied that his use of the District 4 fire station to stuff campaign envelopes was inappropriate. Hjelle argued that his conduct does not fall within the definition of the conduct prohibited by City policy. Citing City policy language prohibiting "all campaigning for public office within municipal buildings," Hjelle asserted he did not violate City policy because: • He engaged in "personal" activity, not campaign activity, when he stuffed envelopes with campaign material at the District 4 fire station. (Assertion 1) • The District 4 fire station is not a municipal building. (Assertion 2) • The District 4 fire station is a municipal building, but it does not fall within "the definition" of a municipal building. (Assertion 3) N • District Chief Melander authorized him to stuff campaign envelopes at the District 4 fire station. (Assertion 4) • City policy governing the political activities of City employees on City property does not apply to him because he is not a City employee. (Assertion 5) • No one knew he stuffed campaign envelopes at the District 4 fire station. (Assertion 6) Assertion 1. Hjelle engaged in "personal" activity, not campaign activity, when he stuffed envelopes with campaign material at the District 4 fire station. Hjelle asserted he engaged in personal activity, not campaign activity, when he stuffed campaign envelopes at the District 4 fire station. Hjelle said that campaign activity is "something that is done with the intent to influence "potential voters" and his act of stuffing envelopes does not meet this definition. Hjelle did not identify the source of the definition. Minnesota Statute Chapter 211 B.0 1, subd. 2 defines "campaign material" as "any literature, publication, or material that is disseminated for the purpose of influencing voting at a primary or other election, except for news items or editorial comments by the news media." Exhibit 4. Minnesota Statute Chapter 211 B.0 1, subd 6 states that an act is done for "political purposes" when the act "is intended or done to influence, directly or indirectly, voting at a primary or other election," but "does not include news items or editorial comments published or broadcast by the news media." (emphasis added) Exhibit 4. 10 Hjelle asserted that the act of stuffing envelopes with campaign material does not meet any ofthe above-cited definitions of activity that would constitute =oauzpaigniog." Hjelle explained, "Potential voters are not influenced by anything when envelopes are being stuffed. They are influenced when they receive the cnYck»peo." Hjelle readily acknowledged that he stuffed envelopes with campaign material for the sole purpose of mailing the envelopes to potential voters with the objective of influencing them to vote for him. Despite this admission, Hjelle maintained that this activity docmnot satisfy his definition of campaign activity. Hicllc was unable toclearly articulate his position. Hjelle then asserted that his act of stuffing campaign envelopes at the District 4 fire station is a "personal" activity, not political activity. Hjelle's assertion focuses on the location of the activity, rather than the nature of the act. Hjelle said: Paid-per-call Firefighters have always been able to use the fire station for personal reasons, like baby showers and wedding showers. We watch football games here. ldon`| view stuffing campaign flyers any differently than watching a football game, oz having a baby shower. Hjelle continued: We stuffed cnvcknmcm for the purpose of mailing them out for a campaign, bo11hutvvosootuo1ivccampaigning because we did it in this facility (the District fire station), which is not open 10 the public. It would be different if the public had access 10 the building, but they don't. The doors are locked and someone has to let them in. |) Hjelle acknowledged that City policy does not state that City Firefighters have the unfettered right to use City fire stations in the manner they deem fit, and specifically prohibits the use of City building and equipment for policy activity unless the activity is authorized by the City Manager. Exhibits 2 and 3. Hjelle then asserted, "Policies in this City are only applied when the City wants to apply them. I don't think there is anything wrong with what I did." When asked why he did not engage in the "personal" activity of stuffing envelopes for his City Council campaign at his private insurance offiCe,14 Hjelle said: "I couldn't do that. My business is a corporation. It's illegal to receive corporate assistance." When questioned further about his reasoning, Hjelle explained: "Even if I did it after hours and no one was around, there is always a chance that someone in that building will see what's going on." Hjelle was asked to explain why it would matter if someone observed him stuffing campaign envelopes at his private office if the activity is in fact "personal" activity, and not campaign activity. Hjelle replied, "It's the perception that matters." When asked to consider and discuss the potential perception created by his use of a City fire station to stuff envelopes for his City Council campaign, Hjelle said, "If people knew about it, they might think I had Fire Department's endorsement, but nobody knew about it." See Discussion of'Assertion 6. When told that this investigation was initiated because his campaign activity was observed and reported to the City, Hjelle then asserted 14 Hjelle said he owns and runs an insurance business and has offices in Maplewood, Minnesota and White Bear Lake, Minnesota. 12 he did not violate City policy the District 4 fire station is not a municipal building. See Discussion of Assertion 2. Assertion 2 . The District 4 fire station is not a municipal building. Hjelle asserted that he did not violate City policy prohibiting "all campaigning for public office within municipal buildings," because the District 4 fire station is not a "municipal building." City policies do not define "municipal building." Minnesota Statute §200.02, subd. 9 defines "municipality" as "a city or town." Exhibit 4. The American Dictionary defines "municipality" as "self- governing city." Exhibit 12, American Standard Dictionary Excerpt. It logically follows that "municipal building" is defined as a building owned by a City or town, and that the intent of the City's policy is to prohibit all campaigning in any City owned or occupied building. When the above -cited definitions were discussed with Hjelle, he then asserted that the District 4 fire station is not a City owned building. Hjelle acknowledged that the sign on the front of the District 4 fire station building says: "City of Maplewood Fire Department." Despite the sign, Hjelle said: "No! It's not the City's fire station. It's my fire station. The City technically owns it, but it's my fire station and my fire truck. The fire station is here and operating because of us (paid- per -call Firefighters)." After much discussion, Hjelle acknowledged that if the City owns the District 4 fire station, that building is a City building. However, Hjelle asserted that, even if the City "technically" owns the fire station, it is not a municipal building because "it is not open to the public." Hjelle explained, "The public must be invited in. It would be 13 different if the public had access to the building, but they don't. The doors are locked and someone has to let them in." Hjelle conceded that City jails and the BCA crime lab are municipal buildings to which public access is restricted. Hjelle then asserted that the District 4 fire station is a municipal building, but it "does not fall within the definition of municipal building." See Discussion of Assertion 3. Assertion 3. The District 4 fire station is a municipal building, but it does not fall within "the definition" of a municipal building. Hjelle asserted he did not violate City policy prohibiting "all campaigning for public office within municipal buildings," because the District 4 fire station is a municipal building, but it does not fall within "the definition" of "municipal building." Hjelle defined "municipal building" as a building in which full-time and part time employees work." Hjelle could not identify the source of his definition, or clearly explain his reasoning. When questioned further about the basis for his assertion, Hjelle then asserted he did not violate City policy because he is not a City employee and not subject to City policies. See Discussion of Assertion 4. Assertion 4. Hjelle is not a City employee and not subject to City policies. Hjelle asserted he did not violate City policy prohibiting "all campaigning for public office within municipal buildings," because he is not a City employee and not subject to City policies. Hjelle acknowledged that his assertion is inconsistent with his 15 Hjelle said, "This is a municipal building, but it does not fall within the definition of a municipal building because there aren't any full-time or part-time employees who work here." 14 admission at the start of the interview that he is a City employee, the terms and conditions of his employment with the City are governed by City policies, and he is subject to discipline, up to and including discharge, if he does not comply with City policies. Hjelle then said, "I'm technically a City employee, but our classification is a very liberal interpretation of a City employee. The City only treats us like employees when it wants to. Hjelle then asserted that he is a City employee when he responds to an emergency call and is compensated for his time. Hjelle explained: I am an employee when my pager goes off. When my pager does not go off, I'm not an employee. I choose when I am a City employee. I'm only a City employee when I receive compensation for something I'm doing. If I choose to go on a call, I'm an employee. If I don't go a call, I'm not a City employee. Hjelle could not identify City policy or other support for his contention. Hjelle acknowledged that on October 17, 2005 and October 24, 2005, when he used the District 4 fire station to stuff envelopes with campaign material, he was not responding to an emergency call, was not compensated by the City for his time, and based on the above-cited definition, he was not a City employee at that time. When asked to reconcile this proposed fact, with his earlier assertion that his use of the District 4 fire station for "personal" purposes is a "perk for being a City Firefighter," Hjelle said: "I'm a member of the public with privileges because I am a volunteer." Hjelle could not identify City policy or other support for his contention. Hjelle then asserted he did not violate City policy because District Chief Melander authorized him to use the fire station to stuff campaign envelopes. See Discussion qfAssertion 5. 15 Assertion 5 . District Chief Melander authorized Hjelle to stuff campaign envelopes at the District 4 fire station. Hjelle asserted he did not violate City policy prohibiting "all campaigning for public office within municipal buildings" because District Chief Melander authorized him to use the District 4 fire station to stuff campaign envelopes. Hjelle explained, "I told Jon [Melander] I planned to use the station and he said that was fine with him. If he thought I was doing something wrong, he should have told me." Hjelle acknowledged that as a candidate for City Council, he was solely responsible for conducting his campaign in compliance with State election laws and City policies. Hjelle also acknowledged that the City policy states that City Manager Fursman, not Melander, is authorized to approve the use of City buildings for political purposes. Exhibit 3." City policy states; ". . . any political activity in the workplace must be pre- approved by the City Manager to avoid any conflict of interest or perception of bias such as using authority or political influence to compel another employee to apply for or become a member in a political organization." Exhibit 3, Political Activityj. When asked to explain the reason he did not consult with Fursman, Hjelle said, "I didn't feel I needed to. I talked to Jon [Melander]." Hjelle was asked to respond to the report that in early October 2005, prior to his use of the District 4 fire station to stuff campaign envelopes, Karen Guilfoile (City 16 Hjelle acknowledged he did not seek or receive authorization from City Manager Fursman to use the District 4 fire station to stuff campaign envelopes. Hjelle explained, "I didn't feel I needed to check with him. I checked with Jon and he said it was fine with him." 16 Clerk/Director of Records, Elections and Licenses) told him he could not use a City fire station to engage campaign activity. Hjelle said he did not recall Guilfoile advising him in this manner. An October 4, 2005, e-mail message Hjelle sent to Guilfoile was reviewed with Hjelle. Exhibit 7, E-nail Correspondence Between Guilfoile and Hjelle. In the e-mail message, Hjelle inquired about the use of a City fire station to conduct a candidate debate and he cited City policy prohibiting "all political activity within municipal buildings." Also reviewed with Hjelle, was Guilfoile's responsive e-mail message to him dated October 5, 2005. Exhibit 7. In the e-mail message, Guilfoile cited City policy prohibiting "all campaigning for public office within municipal buildings" and she wrote in pertinent part: "Further, you as a Maplewood firefighter using a fire station for campaign purposes and as a platform for a debate would clearly be a conflict." Exhibit 7. Hjelle acknowledged he received and reviewed Guilfoile's e-mail message. When asked to explain his rationale for using the District 4 fire station to stuff campaign envelopes, after he received Guilfoile's e-mail message, Hjelle said: "She was talking about a debate, not stuffing envelopes." Hjelle acknowledged he did not consult with Guilfoile regarding his use of the District 4 fire station to stuff campaign envelopes. When asked why he did not consult with Guilfoile regarding this issue, Hjelle said: "She wasn't helpful. I had to call the County to find out what to do." Hjelle then asserted he did not violate City policy because "no one knew" about his activity. See Discussion of Assertion 6. 17 Assertion 6 . Stuffing campaign envelopes at the District 4 fire station did not violate City policy because no one knew about it. Hjelle asserted he did not violate City policy prohibiting "all campaigning for public office within municipal buildings" because "no one knew about" his campaign activity. Hjelle said, "I don't think what I did was inappropriate because no one knew about it." Hjelle clarified that "the public" did not know that he used the District 4 fire station to stuff campaign envelopes. When asked if he is asserting that his conduct would be inappropriate if the public had been aware of it, Hjelle said, "Well, I don't think it would be inappropriate, but some people, other candidates, might think the Fire Department was endorsing me and it can't endorse any political candidate." When reminded that this investigation was initiated by the City after his campaign activity was observed and reported, Hjelle paused and said: "Look, if I'm guilty of something, it's that I didn't sit down and read the rules after I filed for election." Hjelle acknowledged that when he is seated as a City Council member, he will be responsible for developing and enforcing City policies and procedures. Hjelle was asked to discuss how he will credibly enforce City policies he does not follow. Hjelle responded: I can do it because I did not intend to do anything wrong. I didn't do anything malicious or with the intent to deceive. If faced with that, I can be a lot more accommodating to people. I'm a chump. The first time I have to deal with something like that, I'm probably gonna give people the benefit of the doubt. To a certain degree, that's how I think the City should be addressing this issue. 18 Discussion of Allegation 2. Hjelle invited City Firefighters and others to participate in campaign activity at the District 4 fire station, in violation of City policy. Hjelle admitted that he invited City Firefighters, City Council candidate Rebecca Cave, and Mayoral candidate Diane Longre to stuff campaign envelopes at the District 4 fire station. Hjelle explained that on or about October 17, 2005, paid-per-call Firefighter Ed Dietz assisted him. On October 25, 2005, "most" District 4 paid-per-call Firefighters, District Chief Melander, Cave and Longre assisted him. Hjelle declined to identify the names of the Firefighters who assisted on October 25. The following City policy provisions were reviewed with Hjelle: City policy prohibits all campaigning for public office within municipal buildings.... Exhibit 2. An employee shall be subject to immediate disciplinary action, without warning, up to and including discharge, for ... [i]nducing or attempting to induce any employee of the City to .... act in violation of any lawful departmental or official regulation or order. Exhibit 3. In light of the above-cited policy provisions, Hjelle was asked to discuss his rationale for inviting paid-per-call Firefighters to assist with his campaign activity at the District 4 fire station. Hjelle responded, "I didn't induce or make anybody do anything. The people that wanted to help, helped. Those who didn't, didn't help." Hjelle was asked to discuss his rationale for inviting City Council candidate Cave and Mayoral candidate Longre to stuff campaign envelopes at the District 4 fire station. Hjelle said, "We were stuffing envelopes with flyers related to the three of us and they wanted to help." Hjelle acknowledged he did not invite or inform other City Council and 19 Mayoral candidates of the activity. In this regard, Hjelle said, "In retrospect, I probably should have done that." Hjelle readily confirmed reports that he told paid- per -call Firefighters that if he was elected to the City Council he would take steps to improve their working conditions. Hjelle was asked if he considered the pressure that some paid- per -call Firefighters might have felt to help him stuff campaign envelopes because they feared negative feedback from co- workers and /or retribution from him, Cave and/or Longre, if elected. Hjelle responded, "I don't think anyone felt pressure to do anything. " F. SUMMARY OF MELANDER'S INTERVIEW STATEMENT Jon Melander was interviewed on November 30, 2005.' Melander reported he has worked as a City of Maplewood District Chief for approximately 33 years. City records indicate Melander's date of hire was August 1, 1972. Melander reports to Fire Chief Steve Lukin. The City's District Chief job description indicates that Melander is responsible for performing "administrative, supervisory and professional work, managing fire department operations and activities within a fire station and performing related duties as required." The job description states that Melander's supervisory responsibility includes providing 17 At the close of the interview, Hjelle was instructed not to discuss this investigation with any city employee and not to engage in any retaliatory behavior toward anyone he believes may be involved in this investigation. Hjelle said he understood and would comply with the instruction. is At the start of the interview, Melander was apprised of the allegations regarding his conduct. Melander was then given a written Tennessen notice that he reviewed and signed. Exhibit 8, Tennessen Notice. Melander indicated that he understood the purpose of the interview and the potential use of the information he provided. 20 general supervision to captains and firefighters within District 4, evaluating performance, assigning and reviewing work, enforcing policies and procedures and recommending reward and discipline. Exhibit 10, District ChiefJob Description. Discussion of City Policies and Procedures Melander acknowledged that he is a City employee, the terms and conditions of his employment with the City are governed by City policies and work rules, and he is responsible for complying with the same," City records indicate that on May 23, 2000 and January 27, 2004, Melander signed acknowledgments confirming he "read and understands the terms of City Personnel policies and procedures, and been given an opportunity to ask questions regarding the same. Exhibit S. 19 City policy states: "In accepting City employment, yment, employees become representatives of the City... employees must adhere to established policies, rules, and procedures and follow the instructions of their supervisors and department heads. " Exhibit 3, Section 2, Conduct as a City Employee. City policy states: .. .... All Maplewood Firefighters shall be responsible for following all rules, personnel policies and R.O.G. 's of the Maplewood Fire Department. " Exhibit 3, Section 2, Conduct as a City Firefighter. "Employees shall make an affirmative, consistent effort to observe and comply with the directives, rules, policies, operating guidelines, memoranda and traditions established for the effective, efficient and safe operations oj'the Department. This standard applies to policies, operating guidelines, procedures and traditions that are written, as well as those established by past practice patterns.... Employees shall aeceptjull responsibility - . f6r their attitudes and the results of their behaviors on dut as well as oft'duty .... .. Exhibit 3, Section 2, Employee Responsibilities. 21 Melander said he understands he is responsible for seeking clarification regarding any City policy he does not understand 2 ' and he is subject to discipline, up to and including discharge, if he does not comply with City Policies.' 2. Discussion of Allegation 3 . Melander permitted Hjelle to engage in campaign activity at the District 4 fire station and he participated in the activity, in violation of City policy. Melander confirmed reports that on or about October 24, 2005, Hjelle used the training room in the District 4 fire station to stuff envelopes with material promoting Hjelle's candidacy for City Council. Melander said the campaign material also promoted the candidacy of Rebecca Cave for City Council and the candidacy of Diana Longre for Mayor. Melander also confirmed reports that he and "several" District 4 paid -per -call Firefighters participated in the activity. Melander declined to identify the names of the Firefighters and said, "Most were there." 20 City policy states: "Employees who do not understand a policy or standard's meaning or managements intent are responsible for eontacting a supervisor for clarification. It will not be an acceptable defense to claim ignorance about a standard once it has been made known to the organization. Ignorance is no excuse. Employees bear the burden of establishing that Chet% made a positive and reasonable eff "brt to know all policies and standards in any corrective action taken against them. " Exhibit 3, Section 1, Employee's Responsibility for [the] Manual. "[E]mployees who tivant policy clarification or who anticipate finding themselves in a situation whereby they may be in violation of the provisions of these policies" shall seek "a verbal interpretation from the employee's District Chief: Then, if the policy remains unclear, the employee should ... [p]repare a memo to the Fire Chic,f describing "the specific [policyl section needing clarification; the situation or circumstances surrounding the request; and submit the memo to the Fire Chief and a copy of the memo to the employee's District Chief. " Exhibit 3, Section 1, Request for Interpretation. 21 City policy states: "An employee shall be subject to immediate disciplinary action, without warning, up to and including discharge, for: [1] `Insubordination, which is the refusal to comply with the lawful verbal and written rules, duties, policies, procedure and practices of the Department; " [2] "...engaging in political activities on or with City Property or on City time; " "Failure to fulfill employee responsibilities ... especially those detailed in Section 2, City Wide Work Rules and Code of Conduct. " Exhibit 3, Section 3, Work Rule Offenses. 22 City policies addressing political activity on City property were reviewed with Melander. City policy "prohibits all campaigning for public office within municipal buildings, except for candidate forums held during designated hours at a designated place by non-partisan political organizations, which are scheduled in coordination with the City." Exhibit 3, Section 14. City policy also states that "any political activity in the workplace must be pre-approved by the City Manager to avoid any conflict of interest or perception of bias." Exhibit 2, Section 14; Exhibit 3, Political Activity. Melander confirmed reports that in recent months, Fire Chief Lubin told District Chiefs that City property, uniforms and equipment cannot be used to endorse political candidates. Melander said Lubin specifically mentioned that political candidates could not take photographs in front of a City fire truck or City fire station because it may give the appearance the City Fire Department endorses the candidates. Melander said he disagrees with Lukin's assertion that the Fire Department cannot endorse political candidates. Melander explained: The City of St. Paul Fire Department actively endorses candidates. We should be able to do it. The Fire Department can't get politically involved very often, but we feel it is our right to get involved if we want to. Melander acknowledged that City policy expressly prohibits any person from engaging in campaign activity in municipal buildings, including the District 4 fire station. However, Melander said he does not "personally" feel Hjelle's conduct was improper. Melander explained: 23 Technically, legally, this is City property. But it is still hard for me to see it as anything but our station. It's our station, not the City's station. We are City employees only when it is convenient for the City. When it's not, we are paid -per -call firefighters. Personally I feel we have the right to use the fire station for whatever we want to use it for. City policy supports that position. When asked to identify the City policy to which he referred, Melander said, "It's an unwritten rule, like unwritten rules the Chief (Lukin) and HR have. " Melander was asked to reconcile his claim with the express language of the City's policy prohibiting the activity. Melander replied: We have an unwritten policy that says we can use the fire stations. Now they don't want to honor it. What has been said, in so many words - Steve Lukin has said, "If you have a practice, just do it. Don't tell us about it." He won't admit that now. Melander acknowledged that neither he, nor Hjelle, sought or received authorization from City Manager Fursman or Fire Chief Lukin to permit Hjelle to engage in campaign activity at the District 4 fire station. Melander said: I didn't check with anyone. Eric did not check with anyone. That night (10/24105), he (Hjelle) didn't ask if he could use the Station. I offered it to him because from my experience we always are able to use it for whatever we want. I don't know the election rules, but I still feel Eric had every right to use the fire station for his personal use. It's one of Departments very nice benefits. If any of the other candidates had asked to use the fire station, I would have let them use it. 22 Melander described several instances in which he asserts the City took action based on unwritten policies. Melander acknowledged that Fire Chief Lukin and City Manager Fursman have the authority to adopt and enforce unwritten policies and he does not have the authority to do so. 24 Melander said he was not aware that Hjelle stuffed campaign envelopes at the District 4 fire station on October 17, 2005. Melander said he was on vacation at the time. Melander confirmed reports that on or about the morning of October 24, 2005, he discussed with Fire Chief Lukin, his concern about a City Council candidates' use of the District 4 fire station to conduct an upcoming monthly town meeting. Melander acknowledged that on October 24, 2005, he did not disclose to Lukin that Hjelle was scheduled to use the District 4 fire station that evening to stuff envelopes for his City Council campaign. Melander explained, "It didn't occur to me to mention it." Melander then asserted that if Hjelle's use of the City fire station violated City policy, he and Hjelle did not intend to violate policy. Melander said: Eric said not everyone knows the rules, even though we sign a piece of paper that says we do. They can't expect everyone to know the election laws. He (Hjelle) may have violated things, but it wasn't malicious. No one thought it was a problem or we wouldn't have done it. It was just a social event here. Melander added, "Eric said he called City Clerk numerous times and she wouldn't call him back. He said he only gets a response if he e-mails her. Eric may have made mistakes, but what he did was based on the information he was given by the City Clerk." Discussion of Allegation 4. Melander told two City Firefighters who observed the campaign activity Hjelle conducted at the District 4 fire station, to forget they saw the activity. Melander acknowledged that on the evening of October 24, 2005, he told two Firefighters who observed, but did not participate in the campaign activity Hjelle 25 conducted at the District 4 fire station, to forget they saw the activity. Melander explained: "It's just something I said. I didn't mean anything by it.,,21 G. FINDINGS I District Chief Jon Melander has been employed with the City since August 1, 1972. Melander is responsible for managing fire department operations and activities within the District 4 fire station, supervising paid-per-call Firefighters assigned to the District 4 fire station, and enforcing Fire Department/City policies and procedures. Melander reports to Fire Chief Lukin. Exhibit 10. 2. Paid-per-call Firefighter Eric Hjelle has been employed with the City since March 23, 2000. Hjelle is responsible for responding to fire, medical and other emergencies as directed and maintaining and repairing City fire trucks and equipment. Hjelle reports to District Chief Melander. Exhibit 9. 3. The terms and conditions of Melander's and Hielle's employment with the City are governed by City policies and work rules. Exhibits 2 and 3. 4. On May 23, 2000 and January 27, 2004, Melander signed acknowledgments stating he "read and understands the terms" of City Personnel policies and procedures, and been given an the opportunity to ask questions regarding the same. Exhibit 5. 5. On May 23, 2000, April 22, 2002 and February 2, 2004, Hjelle signed acknowledgments confirming he "read and understands the terms" of City Personnel policies and procedures and been given an opportunity to ask questions regarding the same. Exhibit 5. 6. On July 19, 2005, Hjelle filed a Minnesota Affidavit for Candidacy for the Maplewood City Council. As a candidate for public office, Hjelle was required to conduct his campaign in the manner proscribed by Minnesota Statute Chapters 211A and 211B, and City policies. Exhibits 2, 3 and 6. 23 At the close of the interview, Melander was instructed not to discuss this investigation with any City employee. Melander nodded in the affirmative. Hjelle subsequently reported that he met with Melander at the District 4 fire station, immediately following Melander's interview, and Melander told him about the questions he was asked. Hjelle said he asked Melander if he was instructed not to discuss the investigation and Melander said he was not given that instruction. Report, Section E. 26 7. On October 4, 2005, Hjelle sent an e-mail message to Karen Guilfoile, City Clerk and Director of Records, Elections and Licenses, inquiring about the use of a City fire station to hold a candidate debate. In the e-mail message, Hjelle cited City policy prohibiting "all campaigning for public office within municipal buildings." Exhibit 7. 8. On October 5, 2005, Guilfoile responded to Hielle's October 4, 2005 e-mail message. Guilfoile cited City policy prohibiting "all campaigning for public office within municipal buildings." Guilfoile told Hjelle it is inappropriate for him, "as a Maplewood firefighter," "to use a fire station for campaign purposes" and "as a platform for a debate." Exhibit 7. 9. On or about October 17, 2005 and on October 24, 2005, Hjelle engaged in campaign activity at the City's District 4 fire station, in violation of City Policy. a. Hjelle acknowledged that on October 17, 2005 and October 24, 2005, he used the training room in the District 4 fire station to stuff envelopes with material promoting his candidacy for City Council, the candidacy of Rebecca Cave for City Council, and the candidacy of Diana Longre for Mayor. Report, Section E, Summary of Hjelle's Interview Statement. b. The above-cited activity constitutes campaign activity. (1) Minnesota Statute Chapter 21113.01, subd. 2 defines "campaign material" as "any literature, publication, or material that is disseminated for the purpose of influencing voting at a primary or other election, except for news items or editorial comments by the news media." Exhibit 4. (2) Minnesota Statute Chapter 21113.01, subd 6 states that an act is done for "political purposes when the act is intended or done to influence, directly or indirectly, voting at a primary or other election," but "does not include news items or editorial comments published or broadcast by the news media." Exhibit 4. (3) Hjelle acknowledged that he stuffed envelopes with campaign material for the sole purpose of mailing the envelopes to potential voters with the objective of influencing them to vote for him. Report, Section E. 27 C. Hjelle's conduct is prohibited by City policy. (1) City policy prohibits "all campaigning for public office within municipal buildings, except for candidate forums held during designated hours at a designated place by non-partisan political organizations, which are scheduled in coordination with the City." Exhibit 2. (2) City policy states: "An employee shall be subject to immediate disciplinary action, without warning, up to and including discharge," for: [a] "Insubordination, which is the refusal to comply with the lawful, verbal and written rules, duties, policies, procedures and practices of the Department;" [b] ". . . engaging in political activities on or with City Property or on City time;" and, [c] "Failure to fulfill employee responsibilities ... especially those detailed in Section 2, 'City Wide Work Rules and Code of Conduct'." Exhibit 3. 10. Hjelle invited District Chief Melander, City Firefighters, a City Council candidate and a Mayoral candidate to participate in campaign activities he conducted at the District 4 fire station, in violation of City policy and apparent violation of Minnesota Statute §44.15, subd. 2. a. Hjelle acknowledged he invited District Chief Melander, City Firefighters, City Council candidate Cave, and Mayoral candidate Longre to the District 4 fire station to stuff campaign envelopes with material. Report, Section E. b. Hjelle acknowledged that on or about October 17, 2005, at least one paid-per-call Firefighter participated in the activity. On October 24, 2005, District Chief Melander, "most" District 4 Firefighters, City Council candidate Cave and Mayoral candidate Longre participated in the activity. Report, Section E. NM. C. Hjelle's conduct is prohibited by City policy. (1) City policy prohibits "all campaigning for public office within municipal buildings, except for candidate forums held during designated hours at a designated place by non-partisan political organizations, which are scheduled in coordination with the City." Exhibit 2. (2) City policy states: "An employee shall be subject to immediate disciplinary action, without warning, up to and including discharge, for ... [i]nducing or attempting to induce any employee of the City to ... act in violation of any lawful departmental or official regulation or order." Exhibit 3. d. Hjelle's conduct appears to violate Minn. Stat §44.15, subd. 2. (1) Minn. Stat. §44.15, subd. 2., states: "No employee in the classified service shall directly or indirectly solicit or receive or be in any manner concerned in soliciting or receiving any assistance, assessment, or subscription, whether voluntary or involuntary, for any political purpose whatsoever, or for any political party or affiliate. Any violation of this provision shall be cause for dismissal from the service of the municipality." (2) City pay-per-call Firefighters are in the "classified service" as defined by Minn. Stat. §§44.01, 44.03. (3) There is no case law or attorney general opinion interpreting this statute. The Attorney General has the authority to issue opinions interpreting statutes in the absence of case law". 11. Hielle engaged in campaign activity at the District 4 fire station without City authorization. a. City policy states that "any political activity in the workplace must be pre-approved by the City Manager to avoid any conflict of interest or perception of bias." Exhibit 3. 24 Minn. Stat. §8.07 provides: "The Attorney General on application shall give an opinion, in writing, to county, city, town ... attorneys ... on questions of public importance." 29 b. Hjelle acknowledged he did not seek or receive authorization from City Manager Fursman to use the District 4 fire station to stuff campaign envelopes. Report, Section E. C. District Chief Melander permitted Hjelle to use the District 4 fire station to stuff campaign envelopes. Melander did not have the authority to approve the activity. (1) Melander is not authorized by City policy to permit Hjelle to engage in campaign activity at the District 4 fire station. City policy states that "any political activity in the workplace" must be approved by City Manager Fursman. Exhibit 3; Report, Section F, Summary of Melander's Interview Statement. (2) Melander did not seek or receive authorization from Fursman or his direct supervisor, Fire Chief Lukin, to permit Hjelle to engage in campaign activity at the District 4 fire station. Report, Section F. 12. Hjelle engaged in campaign activity at the District 4 fire station with the knowledge the activity is prohibited by City policy. a. Hjelle acknowledged that the terms and conditions of his employment with the City are governed by City policies and work rules, and he is subject to discipline, up to and including discharge, if he violates the same. Report, Section E. b. On May 23, 2000, April 22, 2002 and February 2, 2004, Hjelle signed acknowledgments confirming he "read and understands the terms" of City Personnel policies and procedures, and he had an opportunity to ask questions regarding the same. Exhibit 5. C. City policy prohibits "all campaigning for public office within municipal buildings, except for candidate forums held during designated hours at a designated place by non-partisan political organizations, which are scheduled in coordination with the City." Exhibit 2. 30 d. City policy states: "An employee shall be subject to immediate disciplinary action, without warning, up to and including discharge," for: [a] "Insubordination, which is the refusal to comply with the lawful, verbal and written rules, duties, policies, procedures and practices of the Department;" [b] ". . . engaging in political activities on or with City Property or on City time;" and, [c] "Failure to fulfill employee responsibilities ... especially those detailed in Section 2, `City Wide Work Rules and Code of Conduct'." Exhibit 3. e. Prior to engaging in campaign activity at the District 4 fire station, Hjelle was specifically told he could not use a City fire station to engage in campaign activity. (1) On October 4, 2005, Hjelle sent an e -mail message to Guilfoile, inquiring about the use of a City fire station to conduct a candidate debate. In the e -mail message, Hjelle cited the provision of City policy prohibiting " all campaigning for public office within "municipal buildings." Exhibit 7. (2) On October 5, 2005, Guilfoile responded to Hielle's October 4, 2005 e -mail message. Guilfoile cited City policy prohibiting " all campaigning for public office within municipal buildings." Guilfoile told Hjelle it is inappropriate for him, "as a Maplewood firefighter," "to use a fire station for campaign purposes" and "as a platform for a debate." Exhibit 7. 13. Melander, City Firefighters, City Council candidate Cave, and Mayoral candidate Longre participated in campaign activity at the District 4 fire station in violation of City policy. a. Hjelle acknowledged that he invited Melander, City Firefighters, City Council candidate Cave and Mayoral candidate Longre to the District 4 fire station to stuff envelopes with campaign material. Report, Section E. 31 b. Hjelle acknowledged that on or about October 17, 2005, at least one paid-per-call Firefighter participated in the campaign activity. On October 24, 2005, Melander, "most" District 4 Firefighters, City Council candidate Cave and Mayoral candidate Longre participated in the campaign activity. Report, Section E. C. City policy prohibits "all campaigning for public office within municipal buildings, except for candidate forums held during designated hours at a designated place by non-partisan political organizations, which are scheduled in coordination with the City." Exhibit 3. d. City policy states that "any political activity in the workplace must be approved by City Manager" Fursman. Exhibit 3. e. Melander, City Firefighters, City Council candidate Cave and Mayoral candidate Longre were not authorized by City Manager Fursman to engage in campaign activity at the District 4 fire station. Report, Sections E and F. 14. Melander permitted Hjelle to engage in campaign activity at the District 4 fire station and he participated in the activity, with the knowledge the activity is prohibited by City policy. a. Melander acknowledged that on October 24, 2005, he permitted Hjelle to use the District 4 fire station training room to stuff campaign envelopes. Report, Section F. b. Melander acknowledged that the terms and conditions of his employment with the City are governed by City policies and work rules, and he is subject to discipline, up to and including discharge, if he violates the same. Report, Section F. C. On May 23, 2000 and January 27, 2004, Melander signed acknowledgments confirming he "read and understands the terms" of City Personnel policies and procedures and he had an opportunity to ask questions regarding the same. Exhibit 5. d. City policy prohibits "all campaigning for public office within municipal buildings, except for candidate forums held during designated hours at a designated place by non-partisan political organizations, which are scheduled in coordination with the City." Exhibit 2. 32 e. Melander's conduct is prohibited by City policy. (1) City policy prohibits "all campaigning for public office within municipal buildings, except for candidate forums held during designated hours at a designated place by non-partisan political organizations, which are scheduled in coordination with the City." Exhibit 3. (2) City policy states: "An employee shall be subject to immediate disciplinary action, without warning, up to and including discharge," for: [a] "Insubordination, which is the refusal to comply with the lawful, verbal and written rules, duties, policies, procedures and practices of the Department;" [b] ". . . engaging in political activities on or with City Property or on City time;" and, [c] "Failure to fulfill employee responsibilities ... especially those detailed in Section 2, 'City Wide Work Rules and Code of Conduct'." Exhibit 3. (3) Melander is not authorized by City policy to permit Hjelle to engage in campaign activity at the District 4 fire station. City policy states that "any political activity in the workplace must be approved by City Manager" Fursman. Exhibit 3; Report Section F. f. Melander did not seek or receive authorization to permit Hjelle to engage in campaign/political activity at the District 4 fire station, he did not apprise Fire Chief Lukin of the activity, and he attempted to conceal the activity. ( Melander acknowledged he did not seek or receive authorization from Fursman or Fire Chief Lukin, to permit Hjelle to engage in campaign activity at the District 4 fire station. Report, Section F. (2) Melander acknowledged that on the morning of October 24, 2005, he to Fire Chief Lukin, his concern about a City 33 Council candidates' use of the District 4 fire station to conduct an upcoming monthly town meeting. Melander did not disclose told Lukin that Hielle was scheduled to use the District 4 fire station that evening to assemble campaign materials. Report, Section F. 15, Melander attempted to conceal the campaign activity that he, Hjelle and others engaged in at the District 4 fire station on October 24, 2005. Melander acknowledged that on the evening of October 24, 2005, he told two Firefighters who observed, but did not participate in the campaign activity conducted at the District 4 fire station to forget they saw the activity. Report, Section F. 34 H. EXHIBITS Exhibit 1. Memorandum from Lukin to Fursman Exhibit 2. City of Maplewood Rules of Procedure for City Council Meetings, Section 14, City Council Administrative Policies Exhibit 3. City of Maplewood Fire Department Policy Manual Exhibit 4. Minnesota Statute Chapter 211 B.0 1, Definitions, Subds 2, 6 and 9 Exhibit 5. Policy Acknowledgments Exhibit 6. Minnesota Affidavit for Candidacy Exhibit 7. Email Correspondence Between Guilfoile and Hjelle Exhibit 8. Tennessen Notices Exhibit 9. Paid-per-call Firefighter Job Description Exhibit 10. District Fire Chief Job Description Exhibit 11. January 12, 2004 City Council Meeting Minutes Exhibit 12. American Standard Dictionary Excerpt Submitted by: Date CARLSON & SOLDO, P.L.L.P. By Michelle M. Soldo Investigator 1052 Centerville Circle Vadnais Heights, MN 55127 Telephone: 651-287-8640 Facsimile: 651-287-8659 soldo(&,carlsonsoldo.com 35